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HomeMy WebLinkAboutMinutes 1989APPROVED AS AMENDED MINUTES Evanston Housing Commission Thursday, January 12, 1989 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: S. Brady, R. Bush, A. Newman, J. Ritter, C. Ross, C. Schafer, R. Warshaw and M. Wold Members Absent: M. Curry, T. Bobinsky, D, Drummer Staff Present: C. Powers, R. Rudd, R. Stueben and B. Povalla Others Present: R. Heiberger Presiding Official: R. Bush Declaration of Quorum The meeting was called to order at 7:40 p.m. Minutes of December 8. 1988. M. Wold moved and S. Brady seconded a motion to approve the minutes as presented. All were in favor and the motion carried. COMMUNICATIONS Planning & Development Committee Minutes: December 12 and 19, 1988. Chairman Bush mentioned that the Custer Avenue Project was discussed in the minutes. R. Warshaw commented that the Housing Commission should have gotten involved with this project. R. Bush asked about the multi -family licensing program and asked about Ann Arbor, Michigan's Ordinance which is being used to study licensing programs. S. Brady stated that the Planning and Development Committee was intrigued enough to want further information. She continued, that there has been some discussion of charging a fee for reinspections after code violations have been found, but no decisions have been made. Warshaw stated that the interest in this Issue was more from an enforcement view rather than as a revenue producing activity. If a fee helps with compliance, support would probably be there. R. Rudd commented that this issue is being studied and is not an Issue which should be decided on rapidly. Bush asked if a report could be sent to the Housing Commission at the next meeting in the Communications section dealing with the multi -family licensing program. He also asked if other communities were being studied. Rudd stated that Madison, Wisconsin, Oak park, Illinois as well as Ann Arbor, Michigan's Ordinances were being studied. W Housing Commission - Minutes January 12, 1989 Housing 5 Community Development Act Committee Minutes: November 22, 1988. The Commission had no comments. Zoning Commission Minutes and Agenda. S. Ross referred to the Zoning Policies memorandum report which is being distributed for preliminary review and comment. Rudd stated that the entire City Council will receive a copy of the document. Ross stated that the document will be the basis for rewriting the zoning ordinance. He continued, that there is a Housing Section component identified as (H). He stated that Section H is very neutral from a standpoint of the Housing Commission. Concerns which members of the Housing Commission have raised in the past are dealt with in a positive or neutral way. He stated that special housing concerns were mentioned and that they were handled well since a zoning ordinance should not promote or restrict special housing. Rudd stated that this does not provide for massive rezoning or smaller lot sizes. The document reaffirms the City group home policy and will be addressing what to do with the last few large estates. It will provide a mechanism for flexibility and will advocate the placement of more residential activities downtown. Ross asked if a copy of the housing provisions could be distributed to Housing Commission members. Rudd stated that the intent is to show the preliminary document to the entire Council so the consultant knows that he is moving in the right direction. Court Cases Bush asked what had happened on the 1322 Dewey case. C. Powers answered that a continuance has been given until spring since the owner has a contractor and a signed contract. Bush commented that there were very few cases where there have been more than three continuances. Brady commented that the court case report is extremely helpful. She thought that this report is a potential PR piece because the Department is handling a lot of cases, and housing code enforcement is vigorous. Article - Cities and State are Opening New Doors to Affordable Housing. Bush commented that this was an interesting article which emphasizes some of the problems involved in structuring housing programs. Information re County Accessor's Tax Abatement Program. M. Mold asked if EHC was notified of the tax abatement program. Brady asked which amount was lower, 80% of the market rates referred to in the article or Section 8 guidelines. -2- II 91� 111 11 Al11,ul^ Illy IIIllIIllpp ily - 1711 1 Ill 11 1 11 14 Ill , II' I iiIII I I T a 11 1 1 1l' 1r I I I y�ll.I I , I i I . jjt Housing Commission - Minutes January 12, 1989 B. Povalla answered that the 80% of the market rate was lower than Section 8 rental guidelines. Bush wondered aloud what happens to the of buildings after the eight year period. OLD BUSINESS Alderman Rainey's Reference re Amendment to the Landlord Tenant Ordinance and Security Deposit Information. Brady reviewed the proposed amendment which was included in the Housing Commission packet. She stated that the proposed amendment's language did not accurately reflect the intent of the Housing Commission. She stated that the intent was not to allow a tenant to wait six months, before having to pay the additional half -months' rent for security. The intent was to allow a tenant to pay one months rent security at the time of signing the lease agreement, and then pay the additional six months in six equal monthly installments. Povalla raised the issue that the motion adopting the amendment was withdrawn at the November 1988 meeting and a motion would be in order. Newman moved that the Residential Landlord and Tenant Ordinance be amended to state that if the landlord chooses to collect a month and one-half's rent as a security deposit that the tenant must pay the one month portion of the security deposit at the time of signing the lease and may elect to pay the additional one-half month's rent in security, in six equal installments. J. Ritter seconded the motion. R. Heiberger stated that the Evanston Property Owners Association (EPOA) was questioning the philosophy of this amendment. He stated that if individuals who are on the borderline are unable to pay the one and one-half month's security deposit, that the ordinance will take away the only safety net which landlords have. He stated that there will not be enough insurance to rent to the borderline cases. Brady stated that she can understand the EPOA's concerns but she also realizes that it is very difficult to come up with one and one-half months rent for a security deposit. She stated that the intent of the amendment was to help both tenants and landlords. Heiberger stated that if a potential renter could not come up with the security deposit as now in the ordinance, that these people would be marginal. Warshaw stated that if this amendment passes, landlords would still have a cushion, if tenants decided to pay the last month's rent with 3- Housing Commission - Minutes January 12, 1989 the security deposit. She was concerned that if people are that marginal to begin with, that perhaps landlords should not rent to these people. Ross commented that the Housing Commission should take into consideration that many of the leases are for one year and are now beginning to be renewed. Heiberger stated that perhaps leases may not be for a one year period because of the increase in taxes. Newman stated that he agreed with Brady. He stated that he felt that the EPOA has had an impact on this issue since the Housing Commission heard their viewpoints and decided not to support a flat one month's rent security deposit. Newman mentioned that documentation provided by staff included in the packet shows that about 50% of landlords were charging one and one half month's rent as a security deposit. He mentioned that these figures were not scientific and were derived from complaints. Ritter stated that as the only renter member of the Commission who was present, that it is very difficult for individuals to come up with the amount of money allowed for security deposits. Heiberger stated that this shouldn't really be a problem since the Evanston ordinance requires landlords to return security deposits within twenty-one (21) days after the tenant vacates the unit. Bush called the question and all were in favor, the motion passed. Newman stated that the rewritten amendment should go directly to Planning & Development and not come back to the Housing Commission. Bush stated that the Housing Commission should consider adding an amendment with an effective date. Brady stated that May 1st should give enough time to contact landlords of the change, and proposed this date. Hearing no objection from any of the other members, this was adopted. Monthly Landlord and Tenant Complaint Report Newman asked if in the five cases where the landlord was charging more than one and one-half month's rent, that a letter be sent or some action be taken in order to make them aware they are not in compliance with the ordinance. Povalla mentioned that this had been done already. Newman questioned whether the City staff could write violation notices in the cases where a letter does not help enforce the ordinance. He clarified himself stating that he was addressing blatant violations of the ordinance. Heiberger -4- �IIiIIIiPip!'I'" "° P I �iiiw��iil�� ii 11 ll�ill 11111 1111 1,1111,1111111111111' 11 i11'111111' 1111 11111II1,1li,111111111I11 11p11i!IPIIAIlip 1l,1111l111111 � illy'I11!',�I Housing Commission - Minutes January 12, 1989 asked if the amended ordinance as passed would apply to new tenants only. He was informed that any lease signed after May lot would be subject to the amended ordinance. Wold stated that when talking about taking landlords to court for violations, the Commission should also look at taking tenants to court as well. Brady stated that the report was interesting. Historically the landlord and tenant ordinance is used as a tool by which a tenant can take a landlord to court. If the City would be responsible for issuing violations, the City would need to double its legal staff. Rudd stated that with the enforcement question the Commission could not choose one section to enforce over another. The burden would be on the City if investigations are needed. Newman stated that he understands the impossibility of the situation but that he raised the issue on the 2 month rent cases because the City has direct knowledge that there are violations. Povalla stated that four of the five cases have been resolved. mold asked what is meant as a third party. Povalla answered that this could be a lawyer, or family member of a complainant. Warshaw stated that perhaps a change of wording should be made in order to reflect the amount of work which is being done. The words "no referrals given" should be "resolved within the department." Ritter commented that these figures are interesting. Bush stated if there are no objections, discussion of the housing goals for 1989 should be skipped. R.F.P. for Mavor's Soecial Housing Fund Proeram Ritter wanted to clarify that this R.F.P. was confined to just one pot of money and does not deal with the Township Funds. Bush stated that the decision to specify certain items such as multi -family housing was made informally at the last Housing Commission meeting. Rudd commented that the reason why the Township funds were not included is because the Housing Commission does not have total control over that money. Ritter stated she was dismayed and embarrassed that the Housing Commission has not been able to spend the money. -5- Housing Commission - Minutes January 12, 1989 Brady commented that this decision overlaps with the discussion of goals but she stated that what was needed is to construct a chart on all of the pots of money available for the various projects. A listing of all sources of funds should be made and then the amount of money allocated, committed, and expended, should also be on this list. Rudd stated that he saw the quarterly report for Community Development programs and in the last nine months $658,000 has been committed, in comparison to $400,000 in the entire last year. Brady stated that the R.F.P. in the packet was hard to follow. She stated that the funding overview was important but that it should be more listy and less narrative, less programmatic. She wants to avoid having an organization submit an R.F.P. where 15 of 16 pages dwells on the social services being offered. cold asked if we wanted to state not -for -profit. She questioned whether this would allow a for -profit group or individual to submit proposals. Warshaw stated that not -for -profit was mentioned for transitional housing. Brady stated that the source of funds was important but perhaps that should be its own heading and in addition mention of rental rehab and rehabilitation programs should be made. She did not like the mention of target population groups because she did not remember the Housing Commission talking about particular groups specifically. Ross stated that it might be appropriate to check the amount of money that the Commission has and if any of it has been committed or earmarked. Bush stated that approximately $1.1 million dollars is available. Wold stated that she did not want to earmark this money. She stated that if a group or individual comes in with an idea, the Housing Commission will look at the proposal and if it is sound, will spend the money. She thought a consensus had been reached that this money would go to affordable housing projects. Bush mentioned that transitional housing was excepted from this. Warshaw mentioned that they should include the general assistance population, perhaps not specifically in those words, but it should be phrased for persons whose needs are not being met by the private sector. Ross asked if the 1.1 million dollars includes what is 'Left after the EHC project. -6- Housing Commission - Minutes January 12, 1489 Rudd stated that the 1.1 million reflects what is available minus commitments and expenditures. Bush stated that he thought that the Township funds were earmarked for Township recipients. Brady commented that the role of the Housing Commission should reflect that the Housing Commission will make recommendations and that the method of selection is more involved than what is written. Bush stated that in reality, this would easily be a three to four month process. Rudd asked if the Housing Commission wanted separate sections for transitional and multi -family programs as was presented. Bush stated yes. A question was raised about a single-family component. Rudd stated that the single-family program was deliberately left -off because of work being done by the mortgage corporation and that transitional and multi -family housing projects were the focus at this time. Bush raised the issue that under "general submission", that a request for a ten year pro -forma should be included. Newman raised the issue of site control. He stated that it was the intention of the Housing Commission to discuss real projects, but he was unsure if the site control request would discourage ideas or a potential projects. Brady stated that the ability to obtain site control should be added. Rudd asked what would the Housing Commission accept as ability to obtain site control. Brady gave an example of an organization which might need $300,000 to purchase a parcel of land. If the organization received the money they would have site control. Bush stated that it should be something more than an idea. Brady questioned if the Housing Commission wanted to keep the 51% low/moderate income figure. She stated that this never had been discussed, although this figure is generally used as a base figure since most federally funded projects use this figure. -7- FI 9ITO " iI III - 111 , I I i Housing Commission - Minutes January 12, 1989 A vote was then taken on the motion to approve the policy as submitted. All were in favor and the motion passed. Election of Officers - Chairman and Vice -Chairman. Bold moved that Robert Bush be elected chairman and Art Newman Vice -Chairman by a unanimous ballot. The motion was seconded by C. Schafer, all were in favor and the motion carried. Bush then asked Ross to pass out information concerning the Mortgage corporation. Ross stated that he tried to take everything the Housing Commission talked about and place it in the framework of a single idea. For the first time home -buyer, the maximum purchase price would be $100,000 with a $5,000 down -payment. There are two mortgages which will be involved (1) commercial rate mortgage and (2) interest free mortgage. An issue was raised by Bush concerning the constitution ality of a one year residency requirement. Ross stated that perhaps a reference to the one year requirement should be deleted and state "length of tenure" will be a priority. Bush asked if this might be placed on the next agenda. The Chairman then stressed that members should be at the next meeting at 7:30 p.m. sharp. He also stated that there will be no communications on the next agenda. Ad.i ournmen t The meeting adjourned at 10:02 p.m. The next regular meeting of the Housing Commission is Thursday, January 26, 1989 at 7:30 p.m. Staff . J ��- Bill Povalla 71(1/9) -9- APPROVED AS MENDED DRAFT. NOT APPROVED MINUTES Evanston Housing Commission Thursday, January 26, 1989 Evanston Civic Center Room 2403 - 7:30 P.H. Members Present: S. Brady, M. Curry, A. Newman, C. Ross, C. Schafer, R. Warshaw and M. Wald Members Absent: T. Bobinsky, R. Bush, D. Drummer, J. Ritter, Staff Present: C. Powers, M. Stern and B. Povalla Others Present: E. Summers Presiding Official: A. Newman Declaration of Quorum The meeting was called to order at 7:40 p.m. Minutes of January 12, 1989. M. Wald moved and C. Ross seconded a motion to approve the minutes with the following amendment; (1) to delete the last sentence of page four (4), paragraph four (4). (2) B. Povalla also presented amendments to the minutes requested by R. Stueben, C.D. Planner. These suggested amendments change page 8, paragraphs 6 and 8. S. Brady moved to accept the amendments with R. Warshaw seconding. The amendments were accepted. The Commission then accepted the minutes as amended. A. Newman asked where the amendments were to be shown. B. Povalla explained that they would be reflected under the minutes of January 12, 1989, section of the January 26 minutes. A Newman commented on the minutes policy. R. Warshaw stated that in this one situation the amendments should be included in an approved minutes format. M. Wald requested that for the minutes of January 12, 1989, be retyped to reflect the amendments and sent to various committees and commissions in the approved format. The Commission concurred. Old Business Proposal for Evanston Township General Assistance Housing Program Fund. Newman asked if there were any questions regarding the material provided by E. Summers. Wald indicated that in regards to the proposal, unless there were going to be two or three clients living in the townhouse .:nits described, the proposal does not answer her desire for providing housing for General Assistance clients. Housing Commission - Minutes January 26, 1989 E. Summers stated she hoped if the proposal was passed, two or three clients would inhabit one of the proposed units. The Township is considering a new idea where a psychologist would test to find three compatible people to live in one of the units. S. Brady commented that E. Summers has been working at attempts to present new proposals to the Housing Commission. However, due to the difficulty the Housing Commission has in targeting on what should be done with the Township Housing Fund, the Chairman should appoint a two to three person subcommittee (in addition to the Township Supervisor). This subcommittee would meet two or three times in a short period and would report back to the Housing Commission. S. Brady moved that with the concurrence of the Township Supervisor, a subcommittee of the Housing Commission be appointed to work with the Township Supervisor for the next 30 or no longer than 45 days to develop a recommendation regarding the $500,000 in township funds for the General Assistance target populations and bring back the recommendation to the Housing Commission. Warshaw seconded the motion. Newman commented that he agreed with S. Brady's motion. It is very difficult to come up with a housing plan that would truly satisfy the needs of low income people. Brady suggested subcommittee meetings should be held on the first and third Thursday of the month. Newman stated it was Chairman Bush's prerogative to select the members of the subcommittee. Summers was concerned about the image of having $500,000 sit in the Township budget. Newman commented he would rather have it spent wisely and avoid the problems of spending it just to spend it. Wold assured Summers there was enough support to have the rest of the City Council understand why the funds have not been spent and the difficulty of spending the funds appropriately. Motion to appoint a subcommittee was approved unanimously. Brady urged that the subcommittee be appointed as quickly as possible so that its recommendation could possibly be presented by the first meeting in March. Newman clarified that three members should be appointed to the subcommittee. M. Curry requested staff to pull together information to state the problems of developing and maintaining affordable housing within Evanston. cold stated it would be difficult to put together a statement as to why development and maintenance of affordable housing is difficult. Curry clarified that this statement should address the problem the Township has faced in choosing an appropriate project to spend the housing fund on. Wold asked who would receive the statement. Curry said the statement should be made available just for information's sake, to whomever would like to utilize it. Brady suggested staff should develop a generic fact sheet regarding the problem of affordable housing. Prior to the first subcommittee meeting, staff should put together debt -income ratio taking into account the Township funds and the types of -2- Housing Commission — Minutes January 26, 1989 clients the funds would assist. Staff should also obtain rental information in regards to the types of units and the maximum affordability of the assistance clients. After more discussion about the content of the statement, Newman asked staff if a brief report of this nature could be developed. Powers clarified that the issuance of the report gives both information about the present status of housing in Evanston and the problems of affordable housing in Evanston. Mortgage Corporation Discussion Ross opened the discussion by passing out material regarding mortgage scenarios. He then went on to review his proposal for the Evanston Housing Mortgage Corporation. Newman requested an explanation of how the client initiates the loan process with the Corporation. Ross explained the City would administer the program. Applicants would apply to the Board of Directors of the Corporation for a mortgage. The application would be processed by the City as part of its administration responsibilities. Wold clarified that banks would possibly refer applicants to the Corporation. The application fee would assist in having serious clients apply. Warshaw stated realtors and media should be informed as well to solicit potential applicants. Newman asked why applicants would apply at the City. cold explained this was one of the trade offs with the banks. The City would administer the program while the banks would invest the capital. Ross then continued to explain the proposed draft of the Evanston Home Mortgage Corporation. After explaining a major portion of the proposal, Newman asked for comments regarding the 15% capital gain proposal under the second mortgage loan structure section. Warshaw commented on the program and the types of people who would take advantage of it. Newman asked about the second mortgage loan structure, specifically regarding the 15% forfeit of capital gain and the loan being interest free. He suggested that the Corporation should give the program participant the option of refinancing within five years and waiving the forfeiture of the capital gain. Warshaw commented on Newman's proposal in regards to encouraging speculation instead of securing long term housing. More discussion regarding the capital gains issue ensued. After the Commission discussed the potential rise in land values in regards to the capital gain forfeiture. Wold suggested to keep the 151 capital gain forfeiture provision as is. The Commission agreed with Warshaw's comment on not being concerned about re -funding the pool at this time. If all the funds were expended, that would be a good sign of the success of the program. -3- Housing Commission - Minutes January 26, 1989 Ross continued to review the draft proposal for the Evanston Home Mortgage Corporation. Curry asked if it would be possible to extend the option of paying Interest on the second loan as opposed to forfeiting capital gain. Ross mentioned it was possible and to make it work, the participant would have to decide within the first year to pay market rate interest. Curry expanded on why the choice should be given to participants. Ross ended the discussion by commenting on how the no interest on the second loan structure is a potential selling point of the program. Newman asked for suggestions on how to proceed to the next meeting. Wold suggested the Commission take the proposal home, review it, and put it as the first order of business at the next Housing Commission meeting. The Commission concurred. R.F.P. for Mayor's Special Housing Fund Program. Brady suggested to strike the paragraph "Role of the Housing Commission". The commission concurred Warshaw suggested that "Transitional Housing Program and Project Feasibility" and "Rental Housing Program Descriptions and Project Feasibility" paragraphs be reversed. She recommended wording appear in that order as well. Brady moved and Warshaw seconded approval of the R.F.P. as amended. The motion carried unanimously. Povalla mentioned to the Commission that staff had a comprehensive list to send the R.F.P. to. Newman suggested media sources to print the R.F.P. in. Warshaw suggested sending the R.F.P. to the developers of the Custer -Callan Project. Discussion of Housing Goals for 1989. Brady opened discussion by suggesting development of a comprehensive chart reflecting the activity of each of the sources of funding related to housing projects. This chart would be attached to the Housing Goals Report to the City Council. Discussion ensued between Brady and staff regarding the specifics of the chart. Brady continued by stating how the goals should be presented by objective and how it relates to the funding involved. After Warshaw clarified to the Housing Commission what the Commission needed to do and that this report may have possible budget ramifications. Newman opened the floor for further discussion. Curry commented on the possibility of commissioning a study to promote new housing construction on the west side. He explained how the neighborhood is revitalized when new construction occurs. Wold stated that this is an example of what needs to be stated generically. Povalla asked the Commission if the goals they wanted to set were more long term affordable housing goals. Brady explained presently the Commission has funds to develop specific programs and the goals should be set to the continued development and implementation of programs. The Commission will be able to concentrate on broader goals starting in the next fiscal year. -4- Housing Commission - Minutes January 26, 1989 Newman summarized the housing goals for fiscal year 89-90. Wold moved to submit the housing goals as discussed. It was decided that Wold would review the final document before forwarding to City Council. Curry seconded the motion. Notion passed unanimously. On a side -note, Brady mentioned the Housing Commission should be involved in the discussions regarding the Florence -Ashland project. The Commission decided this would be a topic of future discussion. Status Report Regarding Wesley-Greenbay Pro.iect. Warshaw gave a status report regarding the Wesley-Greenbay Project. EHC submitted contractor proposals at their meeting with the City on January 24, 1989. They still needed to solidify the project's financing. EHC understood if they could not solidify financing, the project would refer back to the City. Adiournment The meeting adjourned at 9:45 p.m. The next regular meeting of the Housing Commission is February 9, 1989. Staff: ka��J Michael B tern 71(10l14) -5- DRAFT, NOT APPROVED I�f' I III ��I R1�11 '�1 IiI Imp i s I III ^I' III' R ��IIII Iiiri III, 1A n'JIII IQ "�A�°rI �I�'ll "h i.in �ii ���e i� IIII I' IIII'Inll'r"rI IIIPII�I� II��I �I��wIIIIII IIAI I,p Pell pl' � I DRAFT. NOT APPROVED MINUTES Evanston Housing Commission Thursday, February 9, 1989 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: S. Brady, R. Bush, A. Newman, J. Ritter, C. Schafer, R. Warshaw and M. Wold Members Absent: M. Curry, T. Bobinsky, D. Drummer and C. Ross, Staff Present: C. Powers, B. Povalla and M, Stern Others Present: None Presiding Official: R. Bush Declaration of Ouorum The meeting was called to order at 7:40 p.m. Minutes of January 12 (approved) and January 26. 1988. R. Warshaw moved and S. Brady seconded a motion to approve the minutes of January 26, 1989. Notion carried unanimously. Bush asked for volunteers to participate in the Special Subcommittee of the Evanston Housing Commission - Township Fund. It was determined that S. Brady, C. Schafer and M. Curry would join E. Summers on the Special Subcommittee. The first meeting was determined to be at 8:00 p.m. on Thursday, February 16, 1989. J. Ritter moved and R. Warshaw seconded a motion to accept the approved minutes of January 12, 1989. Notion carried unanimously. COMMUNICATIONS Planning & Development Committee Minutes: January 9 and 23, 1989. The minutes were accepted as submitted. Zoning Commission Minutes and Agenda. The minutes were accepted as submitted. Housing Commission Roster The roster was accepted as submitted. Housing Commission - Minutes February 9, 1989 Court Cases The court cases were accepted as submitted. S. Brady commented the report format was very helpful in answering questions regarding certain property maintenance court cases. _ Monthly Landlord/Tenant Complaint Report. Discussed ensued between R. Bush and B. Povalla regarding the content of the report. The report was accepted as submitted. Discussion continued regarding an amendment to the Landlord/Tenant Ordinance. Bush inquired of the rest of the Commission what a landlord's recourse would be if a tenant refused to pay the half month of the month and a half security deposit. After the commission discussed legal recourses, Povalla stated it would most likely cost the landlord more money to recover the half month security deposit in court. S. Brady stated that this issue is scheduled for discussion at the upcoming Planning & Development Committee meeting. She suggested the Housing Commission should recommend an amendment to the P & D Committee. A. Newman discussed the possibility of regarding non-payment of the security deposit as being an equal as a violation of the Ordinance as non-payment of rent. The Commission discussed eviction based upon Newman's suggestion. The Commission also discussed the possibility of recovering legal fees when taking legal recourse against the non-paying tenant. Brady stated she would make a motion to amend the amendment to be introduced at the upcoming P & D Committee meeting that would convey the thoughts of the Commission's discussion. Zoning Policies - Memorandum Report - Evanston Illinois Zoning Commission. The report was accepted as submitted. Request For Proposal Distribution The list was accepted as submitted. Povalla mentioned there were six additional agencies/developers that have requested and received the RFP at the time of the meeting. One proposal had been submitted. As a response to Brady's inquiry, Bush informed the Commission that the Commission as a whole would review and consider proposals. Bush stated it Is important that staff review proposals to determine whether they are ready for Commission consideration. As a point of information, Bush and Warshaw informed the Commission on the encouraging status of the Evanston Housing Coalition project on Wesley Avenue. -2- Housing Commission - Minutes February 9, 1989 Old Business Mortgage Corporation Brady opened discussion by inquiring about the process in selecting the Corporation Board members. Bush clarified that members of the Corporation are the monetary contributors and these members elect five of their own to become directors on the Board. Newman suggested the by-laws be amended to reflect that aldermen need not to sit on the Board. His reason for this was not to over burden aldermen with more meetings to attend. Warshaw and M. hold commented as long as City money was involved, elected officials needed to be part of the Corporation Board. After more discussion regarding the Board, Brady inquired about the lottery system to be implemented to determine a director's term. The Commission decided, after reviewing many options to what was stated in the by laws regarding the terms of Board membership, to leave what was written. Brady also inquired about the type of organizations that may become members of the Corporation and how the by laws limit the time when the Corporation's annual meeting should be. It was determined that any type of organization (profit or non-profit) may become a member with at least the minimum contribution and the corporation's annual meeting would be held in May instead of March. With the revision of the date of the annual meeting, the Mortgage Corporation proposal was ready to go to perspective members (mainly banks). New Business Burglary Prevention Ordinance - Program to Assist Low Income Residents. Warshaw opened discussion by informing the Commission that Newman and herself received phone calls regarding the purpose and structure of the Burglary Prevention Compliance Grant Program. The main concern was landlords receiving assistance for tenants who receive rent subsidies. Newman discussed why he felt the program was unnecessary. His argument was the Burglary Prevention Ordinance was drafted in a way that would not require that landlords spend a substantial amount to achieve compliance. Therefore, a program to assist landlords was unnecessary because of this provision. The landlord could also use expenditure as a tax break and most landlords can afford to comply without the program. Warshaw explained there was an agreement made by the P & D Committee that a program would be developed to assist low -moderate income property owners in seeking compliance with the Ordinance. Since the owners possibly would not be able to afford to comply with the Burglary Prevention Ordinance, the cost would be passed onto low income tenants. To avoid this, the program was developed. -3- Housing Commission - Minutes � February 9, 1989 Brady recommended two changes to the program: to reduce the grant limit from $500.00 to $300.00 per unit and the grant should be limited to units with tenants that do not receive rental subsidies. After more discussion regarding the Program, Brady moved to accept the Burglary Prevention Compliance Grant Program with the two recommended changes. Warshaw seconded the motion. The motion passed 6-1. Voting Nay was A. Newman. Triennial Review Povalla explained the process required to complete the Triennial Review. Bush suggested that Povalla call him and they would fill one review out for the Commission as a whole. The Commission concurred. Continuation of Housing Commission Report to the Hosing Commission. Wold moved and Warshaw seconded approval of the Housing Commission Report to the Housing Commission. Motion carried unanimously. Conversion of School District Building, (Theater 65) at 1316 Oakton Street to Housing. The Commission, after discussion, decided to report to the Zoning Board of Appeals that the Commission strongly supports the philosophy of Hope Through Housing. The letter would reflect the abstention of the aldermen on the Housing Commission from the letter, as necessitated by aldermanic rules. Bush would review the final draft of the letter and sign it on behalf of the Housing Commission. The Commission concurred. Adjournment The meeting adjourned at 9:10 p.m. The next regular meeting of the Housing Commission is Thursday, February 23, 1989 at 7:30 p.m. Staff. Michael B 'tern 71(1/a) -4- DRAFT, NOT APPROVED DRAFT. NOT APPROVED Members Present: Members Absent: Staff Present: Others Present: Presiding Official: WORKING NOTES Evanston Housing Commission Thursday, February 23, 1989 Evanston Civic Center Room 2403 - 7:30 P.K. R. Bush. A. Newman, J. Ritter and R. Warshaw S. Brady, H. Curry, T. Bobinsky, D. Drummer C. Ross, C. Schafer and H. Wold, C. Powers, B. Povalla and M. Stern None R. Bush Declaration of Quorum Due to the lack of members sufficient to constitute a quorum, a quorum could not be declared. All business that needed Commission consideration was passed over to the next Housing Commission meeting. However, general discussion regarding the proposal for acquisition and rehabilitation of 1910-12 Asbury was undertaken by the Commission members present. New Business Brian King's Proposal - Special Housing Fund, Brian King presented his Special Housing Fund proposal for the acquisition and rehabilitation of 1910-12 Asbury. The Commission discussed options to assure that the proposal would address maintenance of affordable housing at the site for an extended time period. R. Warshaw suggested a covenant be attached to the deed of the property. The covenant would require that. in the event of a resale the new owner would also be required to keep affordable rents for a specified time period. A. Newman suggested that instead of a covenant the City should receive a percentage of the profit made from the resale of the improved property if resale takes place during a specific period of time, 10-15 years. The percentage, should be high enough to discourage quick resale. It was further discussed that the percentage be directly tied to the percentage of City funds in the project at time of sale. After further discussion between the Commission and B. King the Commission directed staff to work with King in revising the proposal and pro formas in order to present a final draft to the full Commission. The revised proposal should be satisfactory to both B. King and the Housing Commission. The Commission also directed staff to poll the Housing Commission on the possibility of meeting on Tuesday, March 1, 1989 to accommodate B. King's time schedule. AdJournment The meeting adjourned at 8:30 p.m. The next regular meeting of the Housing Commission is Thursday, March 9, 1989 at 7t30 p.m. Staff: Michael B. Stern 1'1(1/2) DRAFT, NOT APPROVED 1 DRAFT, NOT APPROVED MINUTES Evanston Housing Commission Tuesday, March 7, 1989 Evanston Civic Center Room 2403 - 6:30 P.M. Members Present: S. Brady, R. Bush, D. Drummer, J. Ritter, C. Schafer, R. Warshaw and R. Wold Members Absent: T. Bobinsky, M. Curry, A. Newman and C. Ross Staff Present: C. Powers, B. Povalla and M. Stern Others Present: B. King and G. Lyons Presiding Official: R. Bush Declaration of Quorum The meeting Was called to order at 6:35 p.m. New Business Minutes of February 9 and February 23. 1989. S. Brady moved and R. Warshaw seconded approval of the working notes for February 23, 1989. Motion carried unanimously. Later into the meeting, Warshaw moved and Brady seconded approval of the minutes of February 9, 1989. Motion carried unanimously. Communications Planning & Development Committee Minutes: February 13. 1989. The minutes were accepted as submitted. Zoning Commission Minutes and Agenda: February 6 and March 20, 1989. The minutes were accepted as submitted. Monthly Landlord/Tenant Report - January, 1989. R. Bush asked B. Povalla to continent on the data supplied in the report. Povalla reported that February was a slow month for complaints but March showed signs of an increase. Bush suggested to include special circumstances on the report, such as an unusual complaint or a developing trend. D. Drummer inquired about that types of calls landlords would make to the City. Povalla explained that he advises the landlords of their rights in regards to the landlord tenant ordinance. Housing Commission - Minutes March 7, 1989 Court Cases S. Brady asked Powers when a certain property is fined, what happens to the disposition of the property. Powers explained the disposition stays the same and a new court case is filed against the property. Bush asked if the fines could be recorded as a lien on the property and then the City could move to foreclose on the property. Warshaw commented that the City Council might not look at that process as a viable solution. Old Business Triennial Review - Evanston Housing Commission Brady suggested that the emphasis upon the Burglary Prevention Ordinance Grant contained in the Review be deleted. The Commission concurred with the deletion. K. Wold moved to send the Triennial Review, as amended, on to the Rules Committee. Brady second the motion. The motion passed unanimously. Request For Proposal - Mayor's Special Housing Fund. Bush started the discussion with a summary of what has occurred to date between the Housing Commission and Brian King regarding his proposal for 1910-12 Asbury. Following the summation, Bush opened the floor to questions and discussion. Warshaw commented that she supported the idea of attaching a covenant onto the property tying the owner a certain level of rents for a specified number of years. To make the idea work, the mortgage should not be allowed to be paid off before the and of the term. Any new owner would have to assume the mortgage. Wold commented that perspective purchasers would not want to purchase the property when held by a covenant like the one suggested. King's proposal is sufficient to discourage an early sale of the property. Bush clarified that the proposal does not ensure affordable housing, it encourages It with strong incentives not to sell the property for at least ten (10) years. Wold inquired about the condition of the structure at 1910-12 Asbury. King explained he has taken three contractors into the building has has been there at least three times to inspect the condition of the structure. Bush asked for clarification of the Rental Rehab Grant structure. Staff explained that the grant is a ten (10) year reducing grant that stipulates a reduction of 10% of the original amount every year. After ten years, the grant is reduced to $0.00, as long as the grantee owns the property for the term. -2- Housing Commission - Minutes March 7, 1989 Bush asked if King and the City had determined the index rent increases would be tied to. King expressed his preference for the Consumer Price Index (CPI). Brady asked about the maximum rents allowable under Section 8 guidelines. Povalla provided the figures. King explained his proposed rent were below Section 8 rent ceilings. Brady asked how rent increases were determined in the pro forma. King responded by stating a 3.5% to 4.0% level was used. Brady commented upon the importance of a very clear and explicit cover memo to be sent with King's proposal to City Council if it were passed through the Housing Commission. To solidify the Commission's position, it is important to state exactly what index rent increases would be tied to in the memo. The aldermen presenting the proposal must be very sure and clear in their arguments in passing it through Committee and City Council. Bush explained that King would abide by whatever index the Commission decides upon. Bush commented on the fact that if King's proposal is not passed, someone else will purchase the property (such as Northwestern University) and utilize it in a way other than for affordable housing. Warshaw asked what the actual cost of the project would be to the City over the proposed ten (10) year period of time. King explained the $60,000 title transfer loan would be the only cost (without taking into account the rehabilitation portion of the project). The off -set to the $60,000 loan is the ability to have affordable housing developed at the proposed property. Brady clarified the City would receive the $60,000 back upon transfer of title. Brady stressed that there must be a clear tie into a chosen index for rent increases and that it be stated explicitly in the contract between King and the City. The Commission decided the index to be used would be the Chicagoland Consumer Price Index. Brady asked for a clarification of the examples written into the proposal regarding the sale of the property before the ten (10) year period. The Commission reviewed them with King. D. Drummer asked King about the apartments and commented that the most important aspect is that three needy families will be housed. Brady mentioned that in the cover memo, an explanation should be given regarding the schedule King has to follow. -3- � � �� �i � ' � � ��i��Fq ii ' 1I�� �� ���►�'i� �i ►I i, ,��,, �� � ��� i,��p� � ii ilp�l+ ��l�I� iigl� � i�l I��ill I!� ������ � ! Housing Commission - Minutes March 7, 1989 C. Schafer asked if King and Associates was a managing company. With an affirmative response, Schafer stated the memo should mention the advantage of having King and Associates act as the developer and eventual manager of the property. Warshaw mentioned the memo should contain the local aspect of the project. By having local contractors, money is recirculated back into the City. Drummer asked if King has contacted the Minority Business Owners Association regarding participation in the project. King assured Drummer he would consider using that resource. Brady moved and Wold seconded approval of King's proposal as amended. Motion passed unanimously. The Commission expressed their desire to see the structure before the project commenced. Ritter inquired about the status of other projects. Powers explained the YMCA proposal should be submitted by the middle of the month. Povalla explained there is continued interest in obtaining RFP's. New Business Special Subcommittee Report and Discussion S. Brady indicated that the Rental Subsidy the program should be voted out of the Subcommittee on Thursday, March 9, based upon the assumption it would be ready for review by the Commission. Brady inquired about the process of passing the proposed program through Council. Wold suggested a legal opinion regarding the process, clarifying the role of the Township Supervisor, City Council and City Council as Township Board of Trustees. The Commission decided upon taking the process one step at a time and wait until the program Is voted out of the Subcommittee. Adiournment The meeting adjourned at 7:25 p.m. The next regular meeting of the Housing Commission is Wednesday, March 22, 1989 at 8:00 p.m. Staff: 1�4 - Michael B. ern 71(1/4) -4- DRAFT, NOT APPROVED DRAFT. NOT APPROVED Members Present: Members Absent: Staff Present: Others Present: Presiding Official: MINUTES Evanston Housing Commission Wednesday, March 22, 1989 Evanston Civic Center Room 2403 - 8:00 P.M. S. Brady, R. Bush, D. Drummer, A. Newman, J. Ritter, C. Ross, R. Warshaw and M. Wold T. Bobinsky, M. Curry and C. Schafer C. Powers, B. Povalla and R. Rudd L. Bleavens, D. Protzmann and D. Rowe. R. Bush Declaration of Quorum The sleeting was called to order at 8:00 p.m. Approval of Minutes of March 7. 1989 R. Warshaw moved and M. Wold Seconded a motion to approve the minutes of March 7, 1989. All were in favor and the motion carried. R. Bush stated that since there were individuals present wishing to speak on an item, that the Agenda be suspended and the committee should proceed to new business. Hearing no objections, the committee considered the item under New Business. New Business Mayors Special Housing Fund Proposal Re: YMCA. 1100 Grove Avenue L. Bleavens, Chairman of the Board of Directors for the YMCA, introduced herself and the other two individuals with her, D. Protzmann, Executive Director of the YMCA and D. Rowe, Finance Director of the YMCA. L. Bleavens explained that the YMCA is pursuing an effort to raise ten million dollars to renovate the facility located at 1100 Grove Avenue. Approximately 1.5 million dollars would be used for renovation of the residents' housing. The Board of Directors of the YMCA unanimously approved a resolution which would continue the residential member program, since the YMCA is always near 100% occupancy of the 174 rooms. L. Belvins stated that it is a top priority to renovate the rooms and estimated that a complete renovation would cost approximately $9,300 per room. She further stated that the YMCA is committed to providing a low/moderate income residential facility, maintaining rates which are affordable to low/moderate income people, and would consider making 101 of those rooms available to General Assistance or similiar clients. She finished her presentation by asking the City of Evanston to make a commitment to this project because a City committment is an important element in raising the necessary funds for the completion of the project. r Minutes - Housing Commission March 28, 1989 D. Protzmann continued the presentation by explaining that the residents are an integral part of the YMCA. He explained that the YKCA has already invested over one million dollars on the 1000 Grove Street building. This investment provided for removing asbestos, replacing radiators and replacing the hot water system. In addition, the YMCA is in the process of changing the electrical service from 1200 amps. to 3000 amps. He stated the YMCA needs the City grant in order to continue and improve service to the present population groups who utilize the facility. R. Warshaw asked if the YMCA Board was willing to remove the exclusion concerning the Residential Landlord/Tenant Ordinance. L. Bleavens replied that the issues are separate and that the Landlord/Tenant Ordinance exclusion would have to come before the YMCA Board of Directors. She indicated that if the Landlord/Tenant Ordinance was instituted, less people could be served because of increased costs. R. Warshaw passed out an article explaining why the YMCA should be under the Landlord/Tenant Ordinance. A. Newman stated that there was a definite link between the proposed grant request and the continuing exemption to the Residential Landlord/Tenant Ordinance. He stated that the YMCA does many good things and he applauds their efforts, but he thought that it was not a good idea for the City of Evanston to give funds to a facility which has an exemption to the Residential Landlord/Tenant Ordinance. He further stated that if the exemption remains he would vote against the proposal. R. Warshaw asked if the YMCA had difficulty with a Title Transfer Grant which could include a provision to maintain low/moderate income housing for the next twenty five years. R. Bush commented that the size of the request and the Housing Commission's concern with keeping affordable housing makes a Title Transfer Grant or some other vehicle guaranteeing affordable rents a must. D. Protzmann stated that the Board of Directors would ultimately make the decision, but he thought they would be well disposed toward a vehicle guaranteeing affordable rents. A. Newman then asked if the figure of $104,000 for bathroom renovation was accurate. D. Protzmann answered that a big part of the cost was for the work in each of the two bathrooms on each floor. Built into these costs are repairs to the six janitor's closets (two on each floor). A. Newman asked if kitchen facilities were allowed, and if not, were there plans for including such. D. Protzmann answered that providing kitchen facilities would be unsafe. In addition having cooking appliances in the rooms is against the City Ordinance. R. Warshaw asked if there are common kitchen facilities offering microwaves. D. Protzmann stated that there are vending machine areas and microwaves which are available to residents. Long term plans, phase 3 or 4, does contain plans for a member's lounge with limited food service. -2- �'i Minutes - Housing Commission March 28, 1989 A. Nauman stated that he had no problem with moving forward regardless of the linkage to the Residential Landlord/Tenant Ordinance but wanted to know if this is negotiable. D. Protzmann reiterated that the Residential Landlord/Tenant Ordinance would preclude serving large numbers of people because of problems with time frames concerning non-payment of rent (program fees) and behavior problems. A. Newman stated that at the present membership fee. the YMCA must be generating a significant amount of revenue and he felt that perhaps there was an exaggeration of the cost of complying with the Residential Landlord/Tenant Ordinance. S. Brady commented that she was sorry to see the Residential Landlord Tenant Ordinance linked to this discussion. She stated that the most important part of this discussion should be trying to link the grant with Long Term Affordable Rents. She requested information on what the present rents are and projection of income from year one through year 10. R. Bush stated that linking low/moderate rent schedules for more than 10 years is a good idea, especially because of the amount of money requested. He stated that this is a housing issue but not a Residential Landlord/Tenant issue. R. Bush also stated that linking the rents to the CPI might be a good standard. He than asked how 'hard" the estimated rehabilitation costs were, since one estimate was $1.225 million and the next estimate was $1.6 million. D. Protzmann stated that the first estimate was based on square foot estimates, the second estimate is based on further inspections by plumbing, and electrical contractors. M. Yold asked if the total amount of funds can be raised. D. Protzmann replied that the residential renovation is scheduled for the first phase. At this time no signed pledges have been received, but the YMCA has not done any solicitation yet. M. vold asked if the fund raising falls short, have priorities been established. D. Protzmann answered that a decision would then need to be made to do two floors instead of three or do all the bathrooms but not other items. C. Ross asked if the housing commission only approves a $200,000 grant, what would be the result. D. Protzmann answered that it may take a longer time to finish the project and prioritization would need to be done. R. Bush asked if the fees received cover operating costs and if so, is any profit realized. He also asked if the residence fees subsidize the general operating budget. D. Protzmann stated that it is difficult to answer since there are a number of different areas that money goes to, such as security, staff and the heating plant. He thought that if a match of direct costs was made, there would be some return but he doubted if this could be considered profit. R. Bush stated that he wanted to make sure that all funds went directly to the housing component. He asked if the YMCA would have difficulty if no outlays were made until a certain portion of the project had been completed. D. Protzmann stated that he thought this was a reasonable expectation on the part of the City. A Newman stated that there was -3- Minutes - Housing Commission !larch 28, 1989 Insufficient information to make a decision at this meeting. A. Newman then moved to defer consideration of the project until a pro -forma is provided. M. Vold asked that something be included concerning a guarantee of low/moderate rents for 10 years and 25 years, and work that into a pro -forma. C. Ross asked if a rent history could be done. He stated that this would be helpful in calculating depreciation. N. Vold seconded the motion, all were in favor and the motion passed. Old Business Proposed Rental Subsidy Program and Review of Examples and Program Mechanism S. Brady started the discussion by giving some background information. She stated that is was her belief that if the housing commission wants to include "low* with moderate income housing, the program format must be through some type of subsidy. She stated, that this type of program is the only way she can think of servicing the "low" income population. M. Wold asked if S. Brady could walk through the program, not necessarily who pays what portion, but how It is administered, how would people find out about the program, and basically how it would work. S. Brady commented that at this stage, that is the weakest part of the program because the details have not really been worked out, and that is the purpose of discussing the issue as a committee of the whole. R. Bush stated that the subsidy is actually given to an agency or church group rather than to the individual. S. Brady stated that perhaps this should go through an RFP process and the agency or agencies which are chosen would then publicize the program. K. Wold commented that perhaps the organization with the least amount of overhead should get the contract to do this. R. Rudd commented that perhaps the commission should look at dispersing the subsidy to a number of groups helping one or two families each. This would spread the subsidy around so it would be more available to various population groups and the administrative burden for one or two families would not be burdensome on the organizations. M. Vold stated that she would be more comfortable with the program if the City could audit this very carefully, making sure that the services are being provided. She thought one agency might be easier to audit. R. Warshaw stated that it might be better if each group took one family because it would be easier to integrate other services and the family would receive not only better housing but also receive personal attention from the sponsoring group. ff. Wold stated that she would be comfortable with one family per group as long as this was monitored carefully. She also mentioned that this has the potential of needing City money in the future. She continued that possibly the most prudent way to do this program is to scale it back and label this as a demonstration project. -4- Minutes - Housing Commission March 28, 1989 J. Ritter asked if the commission could have something in writing outlining how much money was left in the Mayor's Special Housing Fund. R. Rudd stated he would do this and proceeded to explain the amount of money which was available, the projects which have been funded and the projects where money has been committed. He stated he would get the explanation in writing for the next meeting. R. Bush made the motion to continue discussion of this program at the April 13th 1989 meeting. All were in favor, except A. Newman who voted no. A. Newman stated that his concern is what will happen after year four. He stated that if some kind of funding mechanism could be found to continue the program, he might be more inclined to support it. C. Ross made a brief report on the Zoning Policy Report. He stated that at the meeting of March 20 1989, two of seven parts were discussed. The next scheduled meeting will be on April 17, 1989 in the City Council Chambers at 7:30. R. Bush asked if discussion of the Housing portion of the Zoning Policy Report could be placed on the next agenda. R. Bush gave an update on the Single Family Mortgage the meeting with the various financial institutions proposal was enthusiastically received. Comments Adjournment The meeting adjourned at 10:17 P.M. Staff 264A(12/16) -5- Program. He stated that went very well and the DRAFT. NOT APPROVED DRAFT, NOT APPROVED MINUTES Evanston Housing Commission Thursday, April 13, 1989 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: S. Brady, A. Newman, J. Ritter, C. Ross, R. Warshaw and R. Wold Members Absent: T. Bobinsky, R. Bush, D. Drummer, M. Curry, and C. Schafer Staff Present: R. Rudd and B. Povalla Others Present: L. Bleveans, D. Protzmann, D. Rowe, E. Summers and J. Belser Presiding Official: A. Newman Declaration of Ouorum The meeting was called to order at 7:43 p.m. Minutes of March 22. 1989. S. Brady moved and R. Warshaw seconded a motion to approve the minutes of March 22, 1989. All were in favor and the motion carried. Brady asked that the minutes reflect that congratulations are due to A. Newman on his recent marriage. Communications Planning & Development Committee Minutes: February 27, 1989, March 13 and 27, 1989. Newman asked if the Residential Landlord Tenant Ordinance Amendment is still in Committee. Warshaw stated it was and gave a brief overview on what was happening. Housing and Community Development Act Committee Minutes: February 14, 1989. No comments were made. Monthly Landlord/Tenant Reports - February 1989 and March 1989. No continents were made. Court Cases Newman commented that a case involving an Eighth Ward homeowner was heard and that the judge was impressed that the Alderman was in attendance. Housing Commission - Minutes April 13, 1989 Communication re Over the Rainbow Association. No comments were made. Revised Income Guidelines for CDBG funded Programs. Brady commented that these are helpful but is interested in seeing the figures for 30% of median income as well. Mayor's Special Housing Fund - status of Funds. Newman asked if there were any other requests pending. R. Rudd answered there were other organizations interested but no concrete proposals had been received. Old Business Since there were people in attendance wishing to speak on the Mayor's Special Housing Fund Proposal (YMCA, 1000 Grove Avenue) and the Proposed Rental Subsidy Program, the Chairman suggested that the Commission skip to the YMCA item. Hearing no objections the Commission started discussion: Mayor's Special Housing Fund Proposal re: YMCA, 1000 Grove Avenue. L. Bleveans introduced herself as the Chairman of the Board of Directors of the YMCA, as well as D. Protzmann, Executive Director of the YMCA and D. Rowe, Finance Director of the YMCA. Brady began the questioning by asking about the rent assistance. She wanted to know the type of assistance which is granted. D. Protzmann answered that the fee assistance is part of the residence program and the amount of assistance depends upon the income of the individual on a sliding scale. Brady asked if an SSI recipient lives at the YMCA and receives assistance, how much would it be? Protzmann answered that it could be up to 50% of the total amount of fees. Brady asked if ten (10) rooms are set aside for general assistance recipients. L. Bleveans stated that the rooms which are set aside are defined as those for the "very needy". Protzmann stated that those individuals Who live in the set aside rooms are usually receiving some kind of assistance. He also made the point that the number of rooms which are set aside is 10% of the total number of rooms. Fee assistance generally is made through referrals. The fee assistance may not always be linked with economics but may reflect other kinds of situations. Brady asked if the amount budgeted for fee assistance covers all who have applied for such. Protzmann stated that this year the budgeted amount will cover the number of individuals who applied. -2- Housing Commission - Minutes April 13, 1989 R. Warshaw asked if there was some kind of direct answer on the Residential Landlord/Tenant Ordinance. L. Bleveans stated that the YMCA Board had not voted on the Residential Landlord Tenaat Ordinance but would probably concur with the present ruling of the City exempting the YMCA from the scope of the ordinance. Warshaw stated that she would like to support the YMCA proposal, but under the circumstances she could not support the YMCA proposal because the tenants are not protected as are other renters throughout the community, by the Residential Landlord Tenant Ordinance. L. Bleveans mentioned that the best legal advice which the YMCA Board has received stated that the ordinance would be very difficult to administer. J. Ritter stated that under the circumstances, she could see there are differences between the YMCA's and the rental population of Evanston at -large. Warshaw reiterated the information on the material which she passed out during the last meeting. She stressed that boarding houses are covered by the Residential Landlord Tenant Ordinance. Newman stated that it is clear that the YMCA has made a decision on this issue and asked that the discussion be centered on other areas of concern. C. Ross calculated that if the YMCA received a loan in order to do the project, it would add approximately $8 a week to the cost of a room. He asked if this increase would be a hardship for 85% of the residents as the proposal states. Protzmann answered affirmatively, that an $8 per week increase for rent would be a hardship on the majority of tenants. Newman asked if the renovation amount is for the entire YMCA. L. Bleveans answered that approximately $1.7 million would be utilized for rehabilitation of residential areas. M. Wold wanted to know if the rate of increase per room would be about the same if it was a non -interest bearing loan. Protzmann answered that he didn't have exact figures but the increase in the room rates would be significant. Brady commented that the room rates were not that inexpensive. She stated that $330-$340 a month for a room is not that cheap for individuals who receive SSI or General Assistance. She did comment that by in large the rooms are affordable. She asked what percent rent increase ::as provided for in the pro -forma? Protzmann answered that it was increased on s 41 basis. Brady asked about the differentiation between extended stay residents and transient residents? -3- Housing Commission - Minutes April 13, 1989 Protzmann answered that an extended stay resident is someone who has lived in the building for three to four weeks, has gone through the interview process and a determination has been made that the YMCA has contributed to their development in a positive way. Extended stay residents receive an extended stay rate (which are the rates on the pro -forma). The rates for the transient residents are $24 per night and $70 per week. A transient resident may have an extended stay rate if there are compelling reasons. Ross stated that if one extrapolates the figures, a person who earns or receives 50% of the median income and can only pay 30% of their income in rent, would pay $370 a month. Protzmann stressed that the rates are not exorbitant, especially when considering that there are counseling facilities, athletic facilities, and job training opportunities both within and without the YMCA organization. He stressed that these services are not provided in a rooming house. Ritter stated that she was concerned about what would happen if the Commission was not able to give the total requested amount. L. Sleveans answered that certain phases of the project would be completed based on the funds provided. Newman asked if personnel costs at approximately $177.000 are just personnel for the residence area. Protzmann answered that it was. It includes the day and night Residential Directors, security people, and the housekeeping supervisor as well as the equivalent of 3 1/2 housekeepers. The other cleaning staff, classified as being involved with "heavy" cleaning are contained in building costs. All figures include full benefits. Newman asked about the $162.000 listed under administration. He wanted to know what this money paid for. Protzmann answered that the figure was part of the total administrative budget and represents a percentage of revenue which the residential portion generates. Administrative staff includes bookkeepers, secretarial help, switchboard operators and a business manager. Newman asked what was meant by the statement that a conventional loan for $500,000 would place room rates above the level affordable to 851. of the residents. Protzmann answered that 851 of the residents had incomes below $25,000 and 651 had incomes below $15,000. Newman asked a rhetorical question; if what was being stated was that residents making between $20,000425,000 could not afford a $32 a month increase in rent. Warshaw stated in 8 of the last 10 years the residential portion of the facility reported a profit and that if you add all of the money together, it would be above the $500,000 which the YHCA is asking for. -4- lI' i11.119' 'i11 IIII I I'111'Ip II111119° il I I Ill 1I I I I l II9011��� '� l l 6P II III J I'I 1�1 I��� ��� II I N I II 11� 11' III I I I A III II i{I I Housing Commission - Minutes April 13, 1989 Wald stated that these figures are not a true reflection, because building expenses and other factors were not figured into the residential budget before two (2) years ago. Protzmann stated that it is obvious that administrative costs were not in the figures which were reported. Additionally no money was being put away to do repairs or for replacement purposes. Wald asked how many residents were Evanstonians before moving into the YMCA. A. Row answered that 58 out of 169 residents had northshore roots. Wald asked for figures for Evanston specifically. Row stated that 16 of the 58 mentioned above were Evanstonians. Wald asked about the demographics of the present population. Protzmann answered that 50% of the residents were white, 48% were black and 2% were hispanic. Brady made a motion whereby $200,000 would be taken from the mortgage revenue "pot" of the Mayor's Special Housing Fund and be given to the YMCA. She requested that a draft agreement be presented to the Housing Commission. Newman asked for clarification of what needs to be included in the draft agreement. Brady stated she wants to keep her motion general, to include a provision about long-term affordable rents, as well as requesting assurances that rents be kept at a low/moderate rate for at least ten (10) years. Ross stated that he thought a "challenge" grant might be a good idea, and that any agreement should state that a certain percentage of the total cost of the rehabilitation should be funded up to a maximum of $200,000. Newman then reiterated that the agreement should set limitations of rents, make conditions that a certain amount of money should be raised before our money is committed and that the Housing Commission designate on what the City's portion of the money should be spent on. Wald stated that she agreed with the first two items but did not agree with the last one. She stated that the Housing Commission should not assume the role of the general contractor. Ross questioned if there were any outstanding code violations. Protzmann stated that there still were fire doors to be replaced. All of the other violations have been taken care of or are in the process of being taken care of. Ritter seconded Brady's motion and clarified it. The motion was to give the YMCA a $200,000 forgivable loan/grant, with the stipulation that fee assistance and rent levels be affordable to low/moderate income populations. In addition guarantees must be made to keep the present use of the building and to link our funds to the fund raising efforts of the YMCA in a "challenge" grant. -5- Housing Commission - Minutes April 13, 1989 Newman stated that he opposed the motion because he can not give public money to an organization that has $330,000 in its budget for administration. He stated that it should not take the number of people to supervise the residents. He stated that the real question is if the YMCA can undertake this project without public dollars, and in his estimation they can. Brady stated that she supports the proposal and that it would lock -in fixed rents for ten (10) years and will lock -in substantial fee assistance as well. Ross called for the question: All those in favor of the motion numbered four - Brady, Ross, Wold and Ritter. All those against the motion numbered two: - Newman and Warshaw. The vote being 4-2 in favor of the motion, it passed. A meeting was then set up between staff and the YMCA representatives to begin to work on a draft agreement. Proposed Rental Subsidy Program and Review of Examples and Program Mechanism. Brady started the discussion by raising the issue that the Housing Commission must discuss the feasibility and appropriateness of helping people who are at the 30% of median income level. Ross asked about the number of people we are talking about. B. Povalla answered that there were 352 Section 8 families and 98 voucher families in Evanston now. In addition he went over some statistics from the census. Warshaw stated her belief that much of our rehabilitation program is a subsidy and that the money which the Commission has to spend will go farther with some type of direct subsidy program. Wold stated that she has reservations about this kind of program She expressed her concern that any direct subsidy given should be for housing which is in good condition and meets code. She stated she is in favor of exploring this kind of program further. Newman questioned the length of the program. He asked what will happen after four years. Brady answered that the length of time considered "permanent" funding is questionable. She stated that almost every program is up for reconsideration each year. She stated that an attempt to find an additional source for funding might be done a year or two ahead in order to provide some kind of lead time. Ritter asked where would such funding come from? Brady stated she wasn't sure but one option would be getting more Township funds. Ross felt that this was not an efficient way of spending money. -6- i� ,h1 11+1 "E1111!1;1I1� Housing Commission - Minutes April 13, 1989 Warshaw commented that the problem in Evanston is that acquisition and operation of a building is expensive. There are virtually no buildings on the tax scavenger sales. Wald questioned if there was some way of making the program time specific. For example if a family qualifies, they can have the subsidy for two years. Warshaw stated that is why she liked the initial idea of having a family receiving this assistance with a church, synagogue or other non-profit organization as a sponsor because other services would be provided. She then commented that Belser of Reba Place Fellowship was in the audience and that he had been working with EEAC on a similar proposal and asked him if he wanted to say a few words. Belser made the point that he felt that the poor were being pushed out of Evanston and that this issue is one of human rights. He stated that the pushing out of the poor is both financially and morally expensive. He liked the idea of linking rent subsidies to organizations which have other programs such as educational programs and day care services. Rudd commented on some of the points made by Warshaw. The concern of "hooking" people on a program is addressed through sponsorship. Because the Commission is dealing with a small amount of funds, it is difficult to bring a developer into town and try to build low/moderate income housing. The idea is that this program is intended as a stop -gap measure, to allow thirty (30) families to get out of deplorable housing conditions and get them into decent housing. Wald stated that $333 a month in rent subsidy is really not that much money. It is true that the Housing Commission will not see that money again but thirty (30) families will have been moved into decent housing. Rudd commented that when an organization sponsors one or two families, the administrative burden will be light. Newman stated that he feels that this is the wrong direction to take. He stated that this is another social service type program, and that Evanston is already doing its share. He wanted it clear that he is not opposed to social services but felt that Evanston already has the most intensive social service network on the northshore and that the tax burden on property owners is very high. He stated that his concern is that this program will need an additional contribution after the initial money is gone and with some of the budget problems ahead, he felt that this type of program is not prudent. Brady stated that there is value, to limiting the program to families for two years. Newman asked what are the eligibility requirements. Brady answered people must have incomes of 30% of median or less. -7- Housing Commission - Minutes April 13, 1989 Ritter interjected the word families. Warshaw asked the question why the Housing Commission wanted to limit the funds to families with 301 of median income or less. She thought the 50% threshold might be better because there might be a higher success rate. Wold asked how would the match be made between the church or sponsoring organization and a family. Rudd stated that the church or organization would find them. E. Summers commented that she did not have a problem with helping families but that some of her money must be kept to help her mostly single male clientele. Newman requested that the next meeting deal with the eligibility requirements and the length of the program. Zoning Commission's Zoning Policies Report - Discussion of Housing Section. Newman stressed that interested individuals should attend Monday nights' meeting. New Business None Comments Rudd related information regarding the mortgage program. He explained what was a happening with the various financial institutions. Ad.iournment The meeting adjourned at 10:10 p.m. The next regular meeting of the Housing Commission is Thursday, April 27, 1989. Staff Sill Povalla 71(1/8) -8- DRAFT, HOT APPROVED DRAFT. NOT APPROVED MINUTES Evanston Housing Commission Thursday, April 27, 1989 Evanston Civic Center Room 2403 - 7:30 P.H. Members Present: T. Bobinsky, S. Brady, R. Bush, M. Curry, A. Newman, C. Ross, C. Schafer, R. Warshaw, R. Washington and R. Wold Members Absent: J. Ritter Staff Present: C. Powers, R. Rudd and B. Povalla Others Present: R. Lauder, E. Guthrie, W. Wilen and J. Belser Presiding Official: R. Bush Declaration of Quorum The meeting was called to order at 7:55 p.m. Minutes of April 13. 1989. S. Brady moved and M. Wald seconded a motion to approve the minutes of April 13, 1989. All were in favor and the motion carried. Old Business Proposed Rental Subsidy Program - Discussion of Eligibility Requirements. R. Bush commented that there was a gentleman in the audience who wished to speak concerning the proposed rental subsidy program. R. Lauder introduced himself and stated that he was at the meeting to represent the Social Action Committee of the Evanston Ecumenical Action Council (EEAC). He stated that the proposed rental subsidy program was discussed at the Social Action Committee of EEAC and stressed that the statement he was about to read had not gone to the board of directors of EEAC. However, at the Social Action Committee of EEAC meeting on April 25, 1989, the committee decided that it wished to commend the spirit and general concepts of the rent subsidy proposal. The Social Action Committee of EEAC commended the Housing Commission for their work in raising the possibility of a program which is being discussed, and hoped that such a program reflecting the spirit and intent of this proposal would be quickly adopted. Lauder stated that the committee's position was that if the final form of the program is reasonable and workable, the churches and non-profit agencies of Evanston will commit to publicizing the program's existence throughout the constituency of EEAC, and urge the constituency to seriously consider availing itself of the program. Housing Commission - Minutes April 27, 1989 R. Warshaw stated that she had received a number of calls from members of EEAC and she stated that this program has a lot of support. Warshaw felt that it might be better to call the program a transitional housing program for families instead of a rental subsidy program. In this way, the goals of the program would be much clearer to the general public. Lauder asked if there will be a staff person hired who will work directly with the churches. Warshaw stated that the money available will be for the housing component only. R. Bush added that other agencies might address themselves to the other social problems of the clients. S. Brady came up with the acronym F.I.T. (Families in Transition). Bush asked it the Commission wanted to go over the general proposal. Brady stated that perhaps a review of what was discussed at the last meeting should be made. She stated that a consensus was made that families earning or receiving 50% of the median income was the income guideline which would be used because the chance of a successful transition would be greater . Brady continued that a decision was made limiting the program to families, a parent and a child. She said the Housing Commission will need to clarify this. R. Bush asked if the Commission could first set a consensus on income eligibility. Brady stated that a hypothetical family of four at 50% of median income would earn or receive approximately $20,800. The same family at 30% of median income would earn or receive approximately $11,500. Bush stated that the intention of the program was to help people who have low incomes. Brady commented that she supports the 30% of median income level because these are the families who are most in need. The people who will benefit the most from a transitional program however, would most likely fall between the 30% of median income and the 50% of median income levels. Warshaw stated if the program utilized the 301. of median income as the maximum amount, she feared that a lot of people would be disallowed who genuinely need the help. -2- IN Housing Commission - Minutes April 27, 1989 C. Ross stated that he could envision one church or non-profit agency sponsoring a family at the 50% of median income level when there might be a family at 30% of median income at another church or non-profit agency who would be turned away. Bush commented that the Housing Commission is now getting involved with the issue of helping the needy versus the most needy, which the Commission should not do. Newman stated that financial need is really most important. He maintained that income alone may not be a good method to choose families because consideration should be made of other sources of assistance such as food stamps. wold stated that receipt of food stamps should not be considered income because it is not considered income for federal programs. T. Bobinsky stated that this must be a transitional program. He felt that 501 of median income would be best because of the linkage with other social service providers would make a difference. Ross wanted it made clear that in calculating the subsidy the tenants share, 30% of their income, would be figured first, and then the subsidy amount at the 50% of fair market rent would be figured. Newman asked if there was a maximum amount of subsidy for any one family. Brady answered that the fair market rent is based on bedroom size. Bush asked if the Commission would be getting into a dangerous area by mandating the number of bedrooms a family must have. B. Povalla stated that Section 8 has guidelines concerning the numbers, ages and sexes of individuals who can be in a bedroom. Warshaw stated that the Section 8 guidelines may not be fair, because they do not reflect cultural differences. C. Schafer asked if the issue of number of bedrooms can be done on an "as -is basis". However, she did state the units should not be over -occupied as explained by City code. Bush suggested that Section 8 guidelines be used with an appeals process. Schafer asked about the opposite case whereby an apartment may be too large but because of mitigating circumstances, the landlord may want them in their building. -3- 11� i'llp� Iln�i iI� � Illllr��I�R �irF �'�� �III���II ' II �'� ��jll IIII "I I'I,�I�I it rl I��I�� ��,?iA� 'f III IIIIII^III q ipr III I' I Iiil lily l II °I��� III II III III ''I III I II ii Housing Commission _ Minutes April 27, 1989 B. Rudd made the suggestion that Section 8 guidelines be used and then modify them to fit Evanston's needs. Bush stated that the discussion seemed to be indicating a maximum of 507. of median income as an eligibility requirement. He stated that he personally favors the 50% amount but wanted to leave it flexible for the participating agencies or churches. Newman asked what the figure was for a family of four at 50% of the median income. Brady answered that it was approximately $20,000, Newman stated that he felt that the $20.000 income level was a little high for a subsidy. He stated he was uncomfortable with giving a subsidy at the $20,000 income level and favored the 30% of median income level. mold made a motion to compromise and set the maximum amount of income for a family at 40% of the median income. This was seconded by Brady. All were in favor and the motion carried. Brady stated that since this money is not federal funds a strong residency requirement should be placed as one of the eligibility criteria. She started the discussion by making a motion adopting a two year residency requirement for tenants prior to granting a subsidy. Warshaw seconded the motion. Newman asked what happens if someone challenged the residency requirement, is the two year requirement defendable. B. Wilen introduced himself as representing Legal Assistance in Chicago. He stated that his organization Would look very closely at the residency requirement if such a stipulation adversely affected a client. Bush commented that residency requirements have been upheld for a number of individuals or groups - such as municipal employees. Rudd stated that eligibility will not be determined directly by the City but by the sponsoring agency or organization. He thought "preference will be given" might forestall any constitutional challenges. Warshaw stated that, preference will be given to Evanston residents is probably safer than specifying two years. Bush stated that if there is a residency requirement it should be up front. He called for the question -4- Housing Commission - minutes April 27, 1989 making continuous Evanston residency during the two years prior to application an eligibility requirement. All were in favor and the motion carried. Brady brought -up for discussion the definition of a family. Warshaw stated that the basic family would be two (2) adults and their children regardless of sex or gender. Ross asked what happens if there is an extended household where the grandmother lives in the household. Warshaw then came up with the idea of two adults, children and direct blood relatives. Brady stated that she didn't want too many specifics in the RFP but thought this section is where the Commission has to be specific. She stated that most of the families that we will help will be younger and have minor children. She thought perhaps the stipulation of one minor child under age 18 and everyone related by marriage, blood or adoption might work. She continued that an exception could be made for a significant other as long as there was evidence of a stable relationship. M. Curry stated he would not question the morality of such but stated that any definition sets precedents and he was concerned that an agency or church would automatically assume a family of two minor children instead of one minor child, would be more needy or go beyond the requirements in the RFP which may or may not be true depending on each individual case. Bush stated that with every group that the Commission excludes, the potential for a challenge becomes greater. Curry asked if there are too many restrictions on family composition. there will not be flexibility for the agencies. Wold commented that perhaps no definition of a family be made but have the RFP reflect that the Housing Commission has a strong interest in helping families with children. Brady commented that the only group being eliminated from utilizing this program would be single individuals. Brady made the motion to define a family as two or more people legally related through marriage, blood or adoption. Curry seconded the motion, all were in favor and the motion passed. Ross made a motion to set the maximum number of months that a family could receive a subsidy at twenty-four (24). Brady seconded the motion, all were in favor and the motion carried. After some discussion regarding the potential problems of temporary vacancy, Brady made a motion and Curry seconded. to restrict the housinK subsidy to occupied units by eligible family member who had signed the contract with the agency or church. All were in favor and the motion carried. -S- I�I6� PI V 11 u r pp f i 1 ' q i l l 1 1 t ^ II I � III Housing Commission - Minutes April 27, 1989 Ross made a motion to include in the RFP a statement saying that all apartments will meet applicable City codes. Wold seconded the motion. All were in favor and the motion passed. Rudd commented that staff will modify the March 22, 1989 RFP and will revise the proposal to reflect all the changes. C. Powers asked if the Commission could clarify their intent concerning code violations. She wondered if all violations must be corrected before a family could move in, or would we allow landlords to fix them. Brady stated that we should follow Section 8 guidelines and practices. Comments Ross made a progress report concerning the mortgage corporation. Commitments for $800,000 have been received from four institutions . An additional two institutions have indicated an interest in the program and one institution was not interested in participating. Ross explained that the goal was to present the final By-laws to the Housing Commission on May 11, 1989 and have Planning & Development Committee and City Council consider the program at the May 22, 1989 meeting. If not presented on May 22, the next available P & D Committee and City Council date would be June 12. However, there is one potential problem with the By-laws, at present there are eleven (11) directors, six (6) representing the City and five (5) representing lenders. The lenders wanted to reduce it to nine (9) directors, five (5) representing the lenders and four (4) representing she City. After comments made by various Commission members, it was decided that nine (9) directors might be workable, but as protection for the City, that the By-laws be further changed to require a 2/3 vote of the board of director's to change the By-laws. No vote was taken since this will be covered at the next Housing Commission meeting. Wilen again introduced himself and requested to speak on the proposed loan/grant to the YMCA from the Mayor's Special Housing Fund. He strongly urged the Commission to vote against providing City money to an organization that has a history of locking tenants out of their apartments. He distributed a document which he maintains was a draft of a proposal between the Evanston Housing Commission and the YMCA developed in 1983 when the question of the applicability of the Residential Landlord and Tenant Ordinance to the YMCA was an issue. He maintained that the YMCA Board of Directors voted against the document which was a compromise measure (because not enough copies were available, a copy of the handout will be in the next Housing Commission packet). -6- Housing Commission - Minutes april 27, 1989 Ross asked if the compromise document was voted on by the Housing Commission. Wilen answered that the document was a product of negotiations and this matter went to the City Council. Ross asked if there had been any court cases concerning lock -outs at the YMCA. Wilen answered that there had been two, one never was brought to trial and the other tenant voluntarily left, therefore no legal questions were decided by the court. Warshaw stated that lock -outs are a common occurrence and average 4 1/2 per week. Wilen stated that TOE had information stating that the lock -outs were as high as 5-9 per day. Bush commented that he met with the Evanston Property Owners Association on Wednesday, April 26, 1989. He stated that the meeting was well attended and there was a spirited discourse as well as many questions asked. He further stated that EPOA was told at that meeting that they may place any housing related question on the Housing Commission agenda by contacting staff or himself. Adjournment The meeting adjourned at 9:45 p.m. The next regular meeting of the Housing Commission is Thursday, May 11, 1989. Bill Povalla 71(1/7) -7- DRAFT, NOT APPROVED DRAFT, NOT APPROVED MINUTES Evanston Housing Commission Thursday, May 11, 3989 Evanston Civic Center Room 2403 - 7:30 P.H. Members Present: T. Bobinsky, S. Brady, R. flush, A. Newman, J. Ritter, R. Warshaw, R. Washington and R. Wold Members Absent: M. Curry, C. Ross and C. Schafer Staff Present: C. Powers, R. Rudd and B. Povalla Others Present: Hs. McDougall Presiding Official: R. Bush Declaration of quorum The meeting was called to order at 7:45 p.m. Minutes of April 27, 1989. R. Warshaw moved and S. Brady seconded a motion to approve the minutes of April 27. 1989. T. Bobinsky wanted to clarify his statement on page 3 to road "he felt that 50% of median income would be best because of the linkage with other social providers since they are better able to derormine acute need." All were in favor of the revised minutes and the motion carried. Communications Planning,_b Development Committee Minutes: April 11 and 14, 1989. R. Bush asked about the status of the amendment to the Residential landlord and Tenant Ordinance. R. Warshaw commented that the Planning b Development Committee has been discussing the issue of the difficulties in paying interest for the half month portion of the security deposit. She stated that the amendment to the ordinance has been held over since A11 Rainey wishes to speak at the next meeting. 29R)nL Commission Joint Mtjt AL with Crt. Council A r :)811 No comments were made. Comprehensive HousinK and -Services Assessment. of Older : ranstonians_. Bush asked if the Housing Commission staff will be involved with this study. R. Rudd answered no. Bill Wilen's Information re McGaw YMCA Bush asked about the YMCA' s proposal. Rudy{ stated t hal ' "o ;i pus . • t & Proport y Services staff met with the YMCA staff and received a p; F- .-n'. f r rov.ew an..i comment. He further stated that the YMCA would take tna 'Kai pr ; sa' to their board before submitting it to the Housing Cummiss: r Housing Commission May 11, 1989 Ald. Warshaw's Information Packet re McGaw YMCA. Bush commented that any discussion on the YMCA would not be prudent at this time since there were no representatives from the YMCA present and the agenda states that the materials were informational only, Landlord/Tenant Report - April 1989. Bush asked if more information could be provided relating to any trends. M. Wold commented that perhaps one problem area per month could be broken down into greater detail. Court Cases Newman asked if the CiLy gets a judgment on 1923 Darrow, and the properly remains in serious condition, if the City has considered foreclosure on this property. C. Powers stated that she would explore this possibility with the Legal Department. Wold asked why does the City use a lien when the lien may not help alleviate the code violations cited. Powers stated that judgments were the normal resolution of these types of cases. Rudd asked for clarification concerning the request on the feasibility of foreclosing on properties which will be given to the Legal department. He questioned if such feasibility study would refer to staff time, legal time or both. The answer from the Housing Commission was on both. Zoning Commission re Cancellation of Meetings. No comments were made. Old Business Proposed Mortgage Corporation Wold started the discussion by giving a synopsis of a m"w .ng which was held on Saturday, May 6, 1989 with First Chicago Bank. Rudd stated that a letter has been received from First Illinois Bank which states they are willing to fund the mortgage corporation to the maximum amount. He stressed to the Housing Commission the importance that this proposed mortgage corporation proposal be acted on as quirely as possible. He continued that they time sehodule for this prnject is for e Housing, Commission to adopt rho connopt, and send It to the Q' y ' '1' i 'r Approval. whereby Council will vote on participation in the carp r,'. A 'or 0ty Council approval, paperwork must be filed for incorpor.►in; ind the 1Hti mist be contacted in order to gain 501(C)(3) status. fn adQtK7 work will commence on organi4ing the corporation establishing a pro -ass for handling loan applications. Mold moved to approve the proposed mortgage corporation an! :Warshaw secondod the motion. Housing Commission May 11, 1989 Brady commented that she thought it would be important to show the percentage of assets that each institution is willing to commit. Rudd stated that this might be a difficult request, especially with this short notice, but would try and get whatever information was available. Brady asked if the financial institutions would commit to lending more money to the corporation if the City's contribution was higher. Rudd commented that he thought that the City may run out of its share of the funds first. Brady stated that something should be included about if the City runs out of money. Wold stated that she thought that the Housing Commission should not get bogged down with various scenario's but let the corporation deal with those questions. Warshaw commented that perhaps the first 75 mortgages may not be completed as quickly as everyone thinks. Rudd stated that this will be a revolving fund. The banks anticipate a complete regeneration in five to seven years. Brady asked if someone could clarify how board members are elected. She went over the By -Laws and stated that it was not clear how the non -City members are choosen as directors. Rudd stated Chat he would let clarification from the lawyor who drafted the By -laws, Brady stated that staft should mention in tho projrim's explanation sheet to the City Council that the expenses fur admin.:!ra 'ian incurred by the City will he covered by the 1 1/K interest difforenna'. anal rhat no further funds would be requested from City Council for administration. Rush asked if payment defaults will be covered in the policies which will be drafted by the corporation. Rudd answered that it would, the attorney's are working, on this point presently. T. Fohinsfy gnkod for clarifir4vion, he srOod that ? of the memorandum from the Ad Hoc Morr tate C omm l t t oo that L jMVn'. t O - ' AV' five (ti) years after the effertive date of the sov and - n-ti,n - is wr; tr"n, yet on page & it states "repayment in monthly instalimon, z iver twenty-five (IS) years comma=ncing five (5) years from the date of t:5n xecuted first mortgage" appears. He asked which one was correct and 'fat one or t"e other be changed to accurately reflect the policy. gum 1 Housing Commission I May 11, 1989 Rudd answered that repayment will start five (5) years after the effective date of the second mortgage and that the memorandum will be changed to reflect this on page 5. Flush called for the question and thanked the Ad Hoe Committee and Rudd for their work. All were in favor of adopting the mortta&e corporation By-i,aws and concc+vt, with the changes which were discussed. Proposed Rental Subsidy ProPram._ Bush stated that there were some people in the audience who wished to speak on this item. Ms. McDougall introduced herself as a member of Evanston Ecumenical Action Council's (E.E:AC) Action Committee. The Action Committee is in the process of making a recommendation to the general membership of SEAL' concerning the involvement of its churches in the proposed rental subsidy program. She stated that she was concerned that single individuals were being, left out of those who might qualify for assistance under tho proposed program. Brady stated that this was done purposely because there is additional money which will be devoted to developing a program for single individuals. She continued, that the need is great in the communiry but this program can not help every group or everyone. Warshaw stated that the program may only address 1% of the Evanston rpsidents who roilly need this kind of help. It was the Housing Commission's intention to develop a program in order to link it to othor social service aer ivities. Ms. McDougall rhetorically asked how churches ;an exclile needy individuals. Rush stated that the small amount of money which is available for a finite period of time, made the Housing Commission identify housing needs within the community, and made the Housing Commission make the hard decision of prioritizing which segment of the population would receive help. Warshaw commented that she had talked with J. Raker and thought that it might he a good idea to meet with him and EEAC and have them go over the guilolines to make sure whatever is Oveloped is workablo tar UP sponsors. Wald asked under "program desi&n", if the Ho"ing, Come scion wanted to limit the participants or sponsors to locally ba5pd not for profit agencies. Brady stated that it should be limited because of the entire, support structure would be locally based as well. Wold stated that although it is understood, it should be specifically mentioned that the rental unit hey located in Evanston. Additionally she wanred they Primary Metropolitan Syn':sric,al Area (PMSAa to he written out. Housing Commission may 11, 1989 Brady wanted temples to be included and wanted one word to represent local not -for -profit churches or temples and agencies. After a few moments the word "sponsor" was mentioned and agreed upon by the Commission. Brady requested that the word "immediately" be inserted on page 2, number 9 as follows: "The tenant must be required to show proof that they have lived in Evanston for two (2) years immediately prior to their application." In addition she requested that this be done elsewhere in the proposal where necessary. Brady raised the issue of rent adjustments. If a tenant is paying 30% of their income and their income drops dramatically there must be some cushion provided. Wold stated that if this was placed in the guidelines, income verification would almost have to be done every mon-n. Brady answered that if income goes up, nothing would happor sinrp the goal of the program is to help people get ahead. If income goes ^;wn then there should be something in place to provide a safety net. Newman stated that it must be made clearer to the sponsor that if a tenant only stays two months, that the sponsor may have to pay fer a vacant apartment. Warshaw stated that she does not want to scare people off. Vacancy rates are low, especially in the price ranges which this program allows. She stated that the City can not go through all my possible crisis that a family might have, that is why the details are being rwrnod over to the sponsoring agency. Brady stated that in the guidelines a phrase could be all which might include rent adjustments," next to any mention of _fix nt --Anr s income. Newman stated he agroo d with Brady that the proposal nin tair to the sponsors in so much as it mast spell out tho ro;pnn .`.' f the sponsor. The sponsors must know what they are getting into. Brady asked if examples could be included as an addenO4m a we as utiliLy allowances. Rudd commont-d that he had a number of questions whi - "•'arthy. Dirpriur of H"Wn & Haman Services raised is 0 - f rho pr-Crim that if s mo no ;3 already in an apartment, r nvy zv - _ i r Auro i.• Brady answered that the lease must be in the name of — !jinsor Rudd asked another question raised by McCarthy Emergency Assistance eligible to be a sponsor? ins Arc• :; ync i es suet as Housing Commission May 11, 1989 Wold answered no. The City or one of its departments or agencies should not be placed in a situation whereby it would be signing a lease. She continued that the Housing Commission might ask sponsors to take referrals from the City. Rudd asked, concerning the tenant selection process on page 3, if the Housing Commission wants to set up tenant standards? Warshaw stated that she did not want to tie the hands of a :sponsor. Bush stated that without some standards, there will not be any uniformity in selecting program participants. Mudd stated that the Commission may want to have a tenant selection process which would promote uniformity in the selection of tenants Warshaw stated that she wanted EEAC to have some input before any tenant standards are discussed. She maintained that the beauty of the program is its flexibility. J. Ritter asked why inheritances would not be counted as income. B. Povalla answered that inheritances would be considered a lump -sum addition to household income and therefore under HUD income guidelines would not be included in determining annual income. Washington commented that she thought that sponsors should follow ono set of guidelines othQrwisn it will be difficult to avoid napotism Newman agrood with Washington and wanted to A iminatn onp; oy—a of sponsors from receiving, assistnnre under this program. Bobinsky stated that this program requires a "leap of fail` , in letting the sponsor make the determination of who will benefit from rhP program. He doubted that any sponsor would take the risk of adverse paKi city if abuses were allowed. Bush t n"ed that the Housing Commission mpmh"rs are not ..xy-r• s concerning social servirp dal ivory, and should not therefore QP • • . •rylOng to the sponsors. Wold stated that it might happen, that a church, as a say A 01 ping a family might have a family member take on custodial duties .: ;hare is a provision against employees, it might limit a job opportunity i:s; oxpreswo d concern that too much emphasis is being placed on FF.A:' 'ne help which is 6- Housing Commission May 31, 1989 given is coming through an individual church and not through an organization. Newman disagreed with Wold. Fie stated that he would think that a number of taxpayers would be uncomfortable subsidizing a sponsor's employees. lie stated that without the prohibition, the potential for abuse would remain. Brady stated that further discussion is necessary concerning, this program. Families outside of the church network should be served as well. Warshaw stated that this program will work only if the families who are assisted have a capacity to make the leap to self-sufficiency. It won't help if the leap is not made within the two year period. The relationship between a family and a sponsor is an intimate one and she staters that the Housing Commission should not invade that intimacy by over-rogulation Wold stated that a concept of a master list will not work. There has to be an emotional investment. Newman stated that no one is trying, to over regulate anything, but the emotional relationship which everyone is talking about evolves over time. He felt that notice requirements stating no employees or relatives of employees of sponsors was not being unduly burdensome. fie stated the purpose of the program was not to help just families who have a long-term relationship with a sponsor. Wold stated that the sponsor will feel better and be more supportive of the program if they have the oppor'vnity to select the tenant. Rush stated that the Housing Commission members shoull 'hini- ai,,,r the issues raised and be preparod to discuss this further at thr_. ,.Kr ms,,-in?. New Business None Adjournment The meeting adjourned at 9:18 p.m. The next regular mr-k,tint of the Housing Commission is Thursday, May 25, 1989. Bi l l f ova! 1,t JFAFT, NOT Al Pi , VED • DRAFT. NOT APPROVED MINUTES Evanston Housing Commission Thursday, May 25, 1989 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: S. Brady,A. Newman, J. Ritter, C. Ross C. Schafer R. Warshaw, R. Washington and R. Wold Members Absent: T. Bobinsky, R. Bush and M. Curry Staff Present: C. Powers, R. Rudd and B. Povalla Others Present: J. Belser, T. Best, C. Moschandreas and R. Landert Presiding Official: A. Newman Declaration of Ouorum The meeting was called to order at 7:37 p.m. Minutes of May 11, 1989. J. Ritter moved and C. Ross seconded a motion to approve the minutes of May 11, 1989. M. Wold commented that her initial is an M rather than an R. All were in favor of the revised minutes and the motion carried. Communications None Old Business Proposed Rental Subsidy Program - (F.I.T. Program). J. Ritter made a motion which stated each sponsor must develop a means to comply with the anti -discrimination clause and must submit a tenant selection process which complies with the general conditions. In addition sponsors are responsible for disseminating notice to at least their own membership. Staff is instructed to review each selection process and make suggestions to the sponsors on insuring fairness. A. Newman mentioned instead of making motions at this time, it might be more expedient to walk-through the RFP document section -by -section. S. Brady commented that on the first page the number of units on which a rental subsidy will be paid is listed at approximately 20-25 units. She indicated that this number was derived from a three year program. Since the program is being reduced to two (2) years the number of units should be higher. Newman mentioned that a new estimate should be made. Housing Commission - Minutes May 25, 1989 R. Warshaw stated that it is very difficult to determine the number of units but if we are estimating expenditures over a two (2) year period instead of a three (3) year period it could be as high as fifty (50) units. C. Rohs estimated that the number of units would be forty (40). Wald agreed with this estimate. Newman asked if there were any comments in the General Conditions Section. Hearing none the Commission went on to the Proposal and Approval Process Section. void asked if the employment by sponsors had been settled. B. Povalla answered that the Housing Commission had discussed the issue but a decision had not been reached. J. Ritter wanted a more detailed description of the selection process. Vold made the suggestion that a few words should be added to item 4, tenant selection process which would include something about a staff review. S. Brady commented that everything will be reviewed by staff and the subcommittee of the Housing Commission. She maintained that the more stringent the review process the more support this program may have in the City Council. Warshaw commented that before any parameters were established, EEAC should be contacted and allowed to make any comments. She indicated that EEAC had a document which included a number of comments and suggestions. Wold stated that she was interested in the comments but was uncomfortable with the fact that such a document had not been shared with all of the members of the Housing Commission prior to the meeting. J. Belser commented that he apologized for not distributing the document but he had invited several members of the Housing Commission to the EEAC meeting, the Housing Commission, however, felt that the statements should be reviewed at a Housing Commission meeting. C. Ross stated that RFP`s had been done in the past and :n some cases, the Housing Commission had received only half completed proposals. He felt that the tenant selection process is an important component of this program, and suggested that some direction should be given to sponsors. Wold commented that the General Conditions are very explicit and lay down parameters. If more guidance is needed, she asked in what areas? Brady commented that one of the things which should be avoided is having a sponsor with a waiting list. This should be balanced with the concern that only appropriate families receive a rent subsidy. She then :oncluded that she was not sure if a lot of elaboration is needed. -2- II �II I!�� iIll�lll I III I ilPil I�I Ipl �Ir!�II��I�I"�I ���p I1 I�lilii p�� ll'iIl!IlIIl� �IpllI llII II1II1I�'11 ! ^III I I1�1I�r I�1'I ��IIliI�� IIIA �IP I IIIgIIf^^l'II IP �i�' 1III' IP II �1iI!II I 1, im � I' i^i I I rr it i it i e� i Im Housing Commission - Minutes May 25, 1989 Warshaw commented that forty, is a small number of units which will receive rental assistance, and thus too much emphasis on advertising may be negative because sponsors may be overwhelmed by the response. Wold reiterated that the words reviewed by staff and the subcommittee should be added on page 3 after the tenant selection process (item 4). Newman stated that he has a big problem with the idea of too much advertising may be bad. He stated that the issue of equity is important and it should be a goal to ensure that not only people with connections within each sponsor's organization receive the subsidy. He stated that the problem is, that the Housing Commission has no idea of who the people receiving the subsidy will be. The people will have to find a sponsor and this is critical on how funds are spent. R. Rudd stated that the RFP has already built-in one criteria, that families can not have incomes of more than 40% of median income. Brady commented that there are a variety of ways in which the selection process might be standardized, applications may be date stamped by the sponsor on a first come first serve basis, the sponsoring agency can decide internally on separate processes, or there might be a lottery based on internal criteria. A central lottery would take away the initial program design and would not be proper. R. Washington asked some questions concerning the Section 8 Program. Brady explained the Section 8 Program and the differences between that program and the proposed F.I.T. Program. J. Belser spoke and stated that he represents a number of organizations and passed out a four page document entitled "Reflections on and Suggestions for the Proposed Families in Transition program by Some Religious Leaders in the Evanston Community." He stated that the principal concern was with coordination, especially since the religious community is diverse and that coordination is the key. Therefore, it was suggested that one staff member be hired on a part-time basis. Brady commented that she is not in favor of hiring a staff person. She stated that the budget figure of $10,000 would provide a subsidy for at least three more people. She further stated that there were sponsors in the community that are willing to work with one family only. She stated that she was very much opposed to having a city-wide staff person. Carol Moschandreas introduced herself and stated that the consensus of the various organizations is: (1) no not -for -profit agency can afford to do what this proposal wants them to do, the only way is through a paid staff person. (2) She stated that she felt that the City was not taking responsibility for assisting organizations especially in structuring the program. She related that a somewhat similar program which helps refugees, provides a tremendous amount of support through the National Committee. The National Committee had -3- Housing Commission - Minutes May 25, 1989 screens the refugee family before the congregation is involved. under the F.I.T. program, prospective tenants will probably go to every sponsor in order to receive help. Sponsors will be dealing with the same families. It is not made clear what a congregation or synagogue is supposed to do. There is nothing in the proposal which forces a congregation to have to provide services. She stated that the program is a wonderful idea but has a potential for turning into a debacle. She continued that the F.I.T. proposal does not make any allowances for the sharing of information between congregations. What the proposal asks congregations to do is monumental and is an overwhelming task. She closed her statement by saying that the basis for the program is great and she makes her statements because she wants the program to work. cold stated that she feels strongly that the money goes only for housing. She can not see using the Township money for activities other than for housing. Warshaw voiced her opinion that some of the points raised by EEAC are sound. She expressed her concern that coordination might be the weak link. Ross stated that perhaps the City is the coordinator. He said that the City should not coordinate individual cases though. He said that it bothered him that the proposed staff person would be responsible for connections with vocational training, on-the-job training activities etc. {page 3 item H-#6}, when he thought this is what the sponsors were going to do. Belser stated that this was a suggestion on how resources could be mobilized throughout the community. Moschandreas stated that the problem is that a family has to go through change to make this program work. Clearly, a congregation has to have individuals within their organization who have various skills and knowledge of social service organizations, otherwise, each sponsor will be reinventing the wheel. Vold stated that there were congregations which dealt successfully with refugees without help from the national committee. The Housing Commission purposely did not specifically require a tie-in with various services because that is what the sponsor's proposal would address. Washington voiced some concern with allowing General Assistance clients being eligible for this program. Newman asked if General Assistance clients could receive Section 8 rent assistance. Povalla answered that they could only in very limited circumstances. -4- Housing Commission - Minutes May 25, 1989 Ritter commented that she felt that most congregations are fairly sophisticated concerning social services. Brady came up with a suggestion that the proposal should make every sponsor a member of a steering committee which would serve as a tool for coordination. Balser said he appreciated Brady's suggestion but stated that realistically getting twenty-five (25) sponsors together would be a major task by itself. Brady stated that so much has been talked about concerning the crisis of affordable housing but if people really mean what they are saying then they should be putting their time where their mouth is. She reiterated that money has to go for rental assistance only. Newman stated that the synagogues will go through the Jewish Federation. If the sponsors are not willing to spend the time and make a two (2) year commitment to a family without a paid staff position then this refutes the basic premises on which this program is built. Hoschandreas stated that a church needs information and support. For example, if a family needs help with changing jobs or receiving benefits. What the proposal asks, is that a congregation reinvent the wheel. Newman asked why don't the churches raise $20,000 for a paid staff position if this is such an important component. Wold commented that this program may not be for every congregation. Warshaw stated that coordination may be the one thing that makes this program succeed. The amount of money may be well spent. R. Landert stated that when following the EEAC structure, any resolution must go through the delegates. There has already been some concerns voiced from a financial end and thus EEAC, because of these concerns, may decide not to be involved with this program. Brady stated if there is money unspent, then be program will have to be redesigned. She suggested that wording should be added in the general conditions that sponsors must be on a subcommittee. Newman disagreed and said why should we make people attend meetings. Wold asked if the Housing Commission wanted more wording regarding the tenant selection process? Brady stated that it should be left a.:)ne. Newman stated that he wanted a prohibition on employees and relatives of churches or synagogues being able to receive assistance. Ross asked if the prohibition should be for paid or salaried employees only. Ritter stated that she does not see what good prohibiting relatives of employees would do. -5- Housing Commission - Minutes May 25, 1989 Koschandreas stated that she can see possible constitutional problem of giving money to religious organizations directly. Newman stated that the Legal Department of the City should make a ruling on the constitutionality of giving money to religious organizations, as well as what may be needed in the selection process. Wold pointed out that on item 7 of General Conditions, "there may be the need for rent adjustment," should be a separate sentence. Newman made a motion to restrict households receiving General Assistance benefits from applying for this program. His motion was seconded by Washington. Warshaw stated that the General Assistance question would only be relevant if a nineteen (19) year old in a family was receiving the General Assistance, since most General Assistance recipients are single individuals and the amount of the assistance would be included in determining the family's income. A vote was taken on Newman's motion and it was defeated 6-2. Ross made the suggestion that item #3, page 3 should read the financial capacity to cover any expenses which the sponsor is able and willing to contribute. Wold stated that item 5, page 3 of the same section should clarify that other services are offered, but that the City will pay only for the housing component. She made the suggestion that this section should state a plan to provide services which will aide the tenant in becoming more self sufficient. Newman asked staff about assets in relation to the items which shall not be included as income in attachment B. He questioned this since item #3 talks about lump -sum additions to household assets such as inheritances. Warshaw questioned that if a prospective tenants' income was coming from dividends or interest, why would a church help someone like that. Newman said he had a problem if someone inherited $25,000 and then Would qualify for this program. Brady stated that this question came up while dealing with the Mortgage Corporation, and it was decided not to address this. Basically the people who will apply for the F.I.T. program are those who use currency exchanges as banks. -6- Housing Commission - Minutes May 25, 1989 Newman reiterated that staff should check the legality with the Legal Department concerning giving money directly to churches and synagogues. Brady stated that she had questions regarding the examples but stated she would contact staff. New Business None Comments Washington asked why Administration & Public Works is dealing with the problem of boarded -up houses. C. Powers stated that the Housing Commission had dealt with this issue but that a member of the Administration & Public Works Committee had expressed an interest in this issue and requested written information. Adjournment The meeting adjourned at 9:24 p.m. The next regular meeting of the Housing Commission is Thursday, June 8, 1989. Staff : V� Bill Povalla DRAFT, NOT APPROVED 1, DRAFT, NOT APPROVED MINUTES Evanston Housing Commission Thursday, June 8, 1989 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: S. Brady, R. Bush, A. Newman, R. Warshaw and M. Wold Members Absent: T. Bobinsky, M. Curry, J. Ritter. C. Ross, C. Schafer and R. Washington Staff Present: C. Powers and B. Povalla Others Present: E. Summers Presiding Official: R. Bush Declaration of Quorum No declaration of a quorum could be made, thus no action could be taken on any of the items. It was decided to discuss each item, in order to move projects forward. Minutes of May 25. 1989. Since there was not a quorum, the minutes could not be approved. Communications None Planninx and Development Committee Minutes: May 8 and May 22, 1989. No comments were made. HOusinR and Community Development Act Committee Minutes: April 18. 1989. No comments Were made. Census Notes - Pre Census Populations Indicators 1980-1?58. S. Brady commented that this was a very interesting anc iseful document. R. Bush asked if some documentation existed concerning -he number of Housing units in Evanston which were at market rate or above. He stated his interest is in relation to a letter to the editor in the Evanston Review which stated that there really is not a problem with affordable housing in Evanston. Landlord/Tenant Report May 1989. No comments were made. Housing Commission - Minutes June 8, 1989 JW, Court Cases C. Powers commented that there were additional cases which have been added to the June 15, 1989 date. These cases were primarily weed complaints. Bush asked some questions concerning the 1923 Darrow Case. C. Powers answered that a memo was sent to the Legal Department concerning the foreclosure on judgments awarded by the court on properties of which the owners refuse to comply with the code. Brady asked if the sale of 1211-15 Dodge was a certainty. Powers answered the sale should occur, but complications delayed the closing because some notarized documents were in a different language and had to be translated. Brady asked who the potential purchaser(s) were and what their plan for the property is. Powers stated that Deborah and James Lyons are the potential purchaser and they indicated to the court that will construct a residential development. Court Decision re Family Composition. No comments were made. Newspaper Articles re Mortgage Corporation. Bush asked what is happening with the Mortgage Corporation. Powers stated that the Articles of Incorporation must be filed, an IRS tax identification number must be issued, and the administrative processes must be fine tuned. Old Business Proposed Rental Subsidy Program - (F.I.T. Program). Brady commented that many of the concerns raised by EEAC were well taken. She proposed that the program be restructured to include a central intake application system. The application would be prepared by the City, and the City would receive completed applications and would screen them for eligibility. Each sponsor would be able to pick out a yet to be determined number of applications and do the necessary screening to find a family to sponsor. If the number of applications would be five or ten, the sponsor would be responsible for setting up their own criteria for screening. This would take away possible problems or objections to having a sponsor choose a well connected client. -2- Housing Commission - Minutes June 8, 1989 R. Warshaw said that in an ideal world the proposal made by Brady might work, but she did not think there would be an overwhelming response from groups if it was adopted because the economic risk would be great for the sponsor to undertake families who are unfamiliar to them. Bush agreed with Warshaw. He further stated that the central intake procedure would probably negate the initial premise that a congregation, synagogue or group would become involved with the individual. Wald asked if the Housing Commission had decided if there would be a standardized application form. Bush answered yes. A. Newman stated that he liked Brady's idea because it would be more equitable but he did not think it would work. He said that sponsors probably would be more inclined to help someone from within their group, synagogue, church or neighborhood. Brady made the point that the Housing Commission must make it clear that the sponsors' discretion is important. She stated that the Housing Commission must be united and very convincing that the equity argument was considered but other factors play a greater role in the success of the program. Newman commented that the sponsor idea looks good on paper but he questioned if the two year period would really help a family. He gave an example of a secretary with a child who earns $13,000 per year. He agreed the salary was not high, but it is enough to provide basic needs. The issue with this family is that they just can not afford to live in Evanston. Brady stated that she thought that a two year period could make a difference especially with a young woman who may need to finish high school, or may need .o make arrangements for day care in order to continue vocational training. Warshaw stated that this program would help people/families in crisis when two years would be enough time to get their lives together. Wald said that two years, given a mother and child, may be enough time to make a difference, especially with the issue of day care. Newman conceded that the examples given are good ones �ut it is important to be sure that at the end of the program the family is more financially secure than when the program began. Brady stated that a Purpose Section should be added on page 1 of the proposal. She stated that this section should convey the idea that families will become more self -sufficient by completing -3- Housing Commission - Minutes June 8, 1989 education, obtaining child care, etc. She also stated that it should be clear that sponsors must agree to be part of an evaluation process at the and of two years and to change on page 1 the number of units in Evanston to reflect the updated figures in the census indicators document. Wold stressed the point that any given family will only receive two years of help. She said this must be absolutely clear. Newman wanted to make job training or enrollment in an educational program a prerequisite for obtaining help. He wanted it understood that if individuals drop out of these programs they would lose the housing subsidy. Warshaw stated she does not want a large number of restrictions. She stated some families may need counseling, or just may need to put their lives in order after a divorce, illness or death. Wold commented that the Housing Commission should not define what a crisis Is. What is a crisis to one person is not to another. She did want to suggest that a workshop be held with the sponsors as a way of pointing them in the right direction. Brady reiterated that the purpose section should give a brief explanation of "Families in Transition". Warshaw stated that perhaps the City could fill out the applications and keep a list of eligible people who do not have direct access to a sponsor. Wold stated that this may be a good idea since there would be a place for people to go who are not known by an organization but who could still apply. E. Summers stated that she knows that the Emergency Services Department deals with the clientele who could benefit from this program and perhaps applications could be filled out there. Brady stated that Emergency Assistance might have applications and a list of sponsors who people could apply to. Bush stated that the City pool would be like "living in a orphanage - people would not be able to get off the list unless they were chosen". He didn't think this was a good idea. Brady suggested that a list could be kept of applicants and then after the 14 day period, applications could be divided evenly among the sponsors. -4- Housing Commission - Minutes June 8, 1989 Warshaw stated that this wasn't fair either because if a sponsor knows who they want, why should we make them deny individuals who need help. New Business Discussion of Revision of Existing Structures Code - Related to Over -occupancy. The Housing Commission discussed the various ordinances from similar communities as presented. Newman asked why this was placed on the agenda. Powers answered that this was an effort between code enforcement and social services to find an equitable and fair way to assist some families and especially children in Evanston when their units are found to be overcrowded. Newman asked if the occupancy standards were loosened up, would it have changed anything on Dodge Avenue. Powers answered no, that those buildings were condemned. Wold stated that the Chicago guidelines seemed to be more flexible. Brady asked if it would be possible for all the examples to be reworked using the Chicago Ordinance requirements. Powers stated that in some instances the Chicago Ordinance is more stringent than Evanston's code because of the larger "living area" requirements. After some further discussion, Brady asked if the, comparison pages could be reworked to reflect Evanston's present occupancy standards and the proposed changes in separate columns. Powers answered that it would be provided in the next packet. Comments Summers asked a question concerning who monitors the scattered site public housing in Evanston. to insure that people are in an appropriately sized units? Brady stated that the Cook County Housing Authority is responsible for this, but stated as part of the process of receiving housing, each family must fill out new information sheets which documents change-s :n family composition and income in order to ensure the proper number of bec7Doms to meet a family's need, and to make sure for example, that a two person family is not living in a three bedroom unit. Since no quorum was present, no motion of adjournment was necessary. The next regular meeting of the Housing Commission is Thursday, June 22, 1989. r Staff : Bill Povalla DRAFT, NOT APPROVED DRAFT, NOT APPROVED MINUTES Evanston Housing Commission Thursday, June 22, 1989 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: S. Brady, R. Bush, A. Newman, J. Ritter, C. Schafer, R. Warshaw, R. Washington and M. Wold Members Absent: T. Bobinsky, M. Curry and C. Ross Staff Present: C. Powers, R. Rudd and B. Povalla Others Present: C. Nelson, K. Carlson and Ald. Esch Presiding Official: R. Bush Declaration of Quorum The meeting was called to order at 7:45 p.m. Minutes of May 25 and June 8, 1989. R. Warshaw moved and S. Brady seconded a motion to approve the minutes of May 25 and June 8, 1989. All were in favor and the motion passed. Communications None Old Business F.I.T. Brady started the discussion by proposing a central application form. She commented that the program was still not as tight as she would want it. She came up with an idea which she said would change the program. She stated that the more the Housing Commission talks about this program, the more it becomes clear that this is a transitional program. She thought that if the Commission wants results after two years, a population group, such as battered women or teen mothers should be targeted. She stated that the target group should be one that normal support systems have not been adequate to meet the needs of the target population. M. Wold said that Brady's suggestion was an interesting one but she wanted to know how a sponsor Would document the failure of the support system. If targeting is done of a specific group, there has to be a way to document the need. R. Warshaw stated that the Housing Commission should not narrow down the scope of who will be helped by this program, because agencies which service these particular groups may become aver -burdened. Housing Commission - Minutes June 22, 1989 Brady admitted that she was thinking more of a rental subsidy program when working on this program at the Subcommittee level. She stated that she is comfortable with the need for a two year program but the more this program is fine tuned the more she is convinced of the importance that a positive change in the condition of a family is made. A. Newman stated that he will be voting against the program as it is written. He said he is against the program because of the fairness issue and the potential for abuse. He said that he could support the program if Brady's idea was incorporated into the proposal. He further stated that it bothers him that families with a member receiving General Assistance might be able to receive this subsidy. Warshaw said that Brady's idea excludes the very people who need just a little help. She said that she was not as worried about possible abuse as Newman, because a sponsor will not want to risk being viewed in a negative manner. H. cold asked Newman if his problem was that that the program wasn't targeted or the possible abuse of the program and administration. Before Newman answered, Wold continued that if the concern is that the population is not targeted enough then the Housing Commission will work on this. If the concern is the potential abuse, then the Housing Commission can work on those details as well. She contended that there are sponsors willing to assist a family. She then asked Newman if the Housing Commission worked at tightening up the program could he support it. Newman answered that he thought that there is a certain amount of naivete in this program. He stated that he worked for a not -for -profit organization as a volunteer for five years and saw abuse. People in churches are very busy and have problems with the workload and trying to keep up with their own programs as well. This program will add extra burdens. He continued, that he would be more comfortable if a specific population group was mentioned. He did not believe that church personnel will have the time to adequately oversee the program. Warshaw disagreed strongly. She stated that abuse of programs is generally caused because of huge bureaucracies. People feel more comfortable abusing a system. When confronted with a one-on-one relationship the abuse of the program will not be as prevalent. She stated that she did not want to be over restrictive. There are benefits to a program that is :got restrictive. Bush stated that this program is not as loose as some mgmoers are indicating. The program specifically states that sponsors should make every attempt to serve families with children. The income limits are quite low, which insures that those in need will be served. The two years of Evanston residency requirement makes it probable that the program will help people who have been -2- Housing Commission - Minutes June 22, 1989 residents and are having temporary difficulties. He stated that he too is usually very skeptical, but because of the limited nature of the program, and because of the high visibility, this program will be closely scrutinized. An organization or sponsor will be watched very closely and will not intentionally abuse the program. Brady asked about the time component and then reviewed a possible scenario. If the F.I.T program passed at this Housing Commission meeting it would go to the Planning A Development Committee for consideration an July 10, 1989 and might reach the City Council on July 26, 1989. The Request For Proposal would be distributed around the beginning of August. Warshaw stated that the worst abuse she can think of would be that a low income family with children could not make the transition. If that is the case, it still would be a creditable way of spending money. Brady asked if the issue of the standard application form would be written into the body of the RFP. She then went over the utility allowance and how this will work. Washington stated that she agrees with Newman. The program needs to be tighter. She stated that she is concerned about the possible abuse. She stated that she did not want to see another program which will be abused. Bush stated that the Housing Commission would be approving the sponsors. R. Washington stated that the Housing Commission should not rush to pass this program. Bush asked Washington what specifically are her areas of concern. Washington answered that she is concerned that there are not guidelines which will insure that people will improve their condition in two years. In addition, she can not see a family with a member receiving General Assistance receiving a subsidy from this program. Brady stated there just seems to be a philosophical difference of opinion. General Assistance is a useful program which helps meet the needs of single people. Wold stated that she would hate to penalize a woman with a young child because another son may be receiving General Ass:s�ance. Warshaw commented that she can not imagine that a sponsor would take on a family whose members had such serious problems which would render the program useless. She reminded the other members of the Housing Commission that the whole idea is to help families make a transition to a better condition in a two year period. -3- Housing Commission - Minutes June 22, 1989 Newman stated that if this program was taken to the average taxpayer, a majority would probably not support this. He stated that Evanston has so many other needs such as recreation, funding of the police and fire pension fund, as well as other things. The Evanston taxpayer pays the highest tax rates on the North Shore and yet this is another program which has the potential for being abused which will probably wind up costing the taxpayer even more. He continued that this program really is not a housing program but is a social service program. This is just an extension of the HUD Section 8 Program. Hold stated that there was not a person in the room who did not share Newman's concern about taxes, but she felt that this program actually will give the taxpayer more for their money because sponsors will be providing additional services. She maintained that a housing program does not always have to be associated with brick and mortar. The main difference between this program and HUD Section 8 Program is that this is a local program with very little administrative burdens. J. Ritter stated that this program is creative and that the Housing Commission has more control over this program than what has been mentioned. Bush called for a vote on this matter. The vote was 6-2. Voting May: Washington and Newman. Staff was instructed to prepare a comprehensive cover memo to explain this program and forward the program to the P & D Committee for their consideration. Revision of Exitinx Structures Code re Overoccupancy. C. Powers opened the discussion by pointing out that the chart was changed to reflect space related to occupancy for the proposed revisions to the code as well as the present requirements. Warshaw stated that she was partial to the Chicago Ordinance because of its flexibility and the non -inclusion of a dining room. She expressed the opinion that the proposed revisions to the Evanston code were too broad, especially not having any living area requirements over 50 square feet for children under 12 years of age. Powers stated that for three or more occupants, there still would be living space requirements. A discussion ensued concerning how much space would be needed for two adults and a baby. Bush asked the question if the code needed revision. Rudd stated that complaints about overoccupancy have been more frequent lately. Presently, all of the overoccupancy complaints concern units which are grossly over occupied. The question which is being put forth, is if the Zity of Evanston is being too restrictive. Bush asked if it was true that almost in every current scenario, the revisions would not help one family stay at their present location. -4- i i„ r i I � ���• I,I I i�io�l ��� i i �� �� i i ii i� � ii ii III D ill ��I �I��I� ►�Il�l�!' l�N I�NI �� p� I n �l Ip l h��I 1� "N� �� I ��'' IIRI �!IIII IiI q� II1III 1 �IlI� I,I Housing Commission - Minutes June 22, 1989 K. Carlson stated that the City should make the code more lenient. People have been evicted because of the adoption of the BOCA Standards. Rudd stated that for the record, there is a minimal difference between the old City code and the new BOCA Standards. When the switch to BOCA was made, the issue of overoccupancy was not as prevalent. Carlson stated that Joyce Thomas stated that if dining room requirements were dropped, at least one family would be able to stay. Powers answered that in making the determination of overoccupancy on Main Street that the dining room measure was ignored because dining rooms per se did not exist. Bush asked how many families the revisions would assist. Carlson stated that several families would be able to stay at the Main Street address. Warshaw questioned if that was true, since those apartments were grossly over -occupied. Powers clarified that no families at 800 block of Main buildings would be completely in compliance, however, in a few instances the number would have to be reduced by fewer persons. Bush asked rhetorically only if a dining room is present will it be taken into account. Powers stated that there were no dining rooms at the Main street address but where dining rooms exist they must meet BOCA standards. Carlson asked if Powers is sure that dining room requirements were not enforced at the 800 Main Street address. Powers answered yes since it was her department which made the inspections. Carlson commented that perhaps the shifting of families from one apartment to another might help. Brady asked if Evanston adopted the revision, where would the City stand on a continuem between lax and aggressive standards? Powers answered that all communities except Madison, Wisconsin have separate measures for living and sleeping areas. Bush stated that this is a high density city. He has a philosophical problem promoting higher density but he also has a problem with evicting people. Bush asked how many families would this help. Powers answered one family in the 1000 block of Ashland and no families on the 800 block of Hain. She indicated that the overoccupancy issue is a growing one. -5- Housing Commission - Minutes June 22, 1989 Brady rhetorically asked that a recommendation to revise the code would not have been made if such revision would be against health and safety standards. Warshaw stated that standards are set for reasons. BOCA has standards, Chicago has standards. She stated she has a problem with lowering standards. She stated that other communities were not reducing their standards. Brady stated that most communities do not enforce their codes relating to overoccupancy. Bush stated that this is not a reason for Evanston to reduce their standards. Wold said that modifying the overoccupancy standards could have an impact on areas where students live. She expressed concern because student areas tend to be over -crowded anyway. She stated that to modify the code for one group may bring problems with another. Rudd stated that the courts have ruled against the three unrelated individual rule and now the City must go through the square footage requirements to enforce overoccupancy complaints. Powers stated that the three unrelated individual rule raised questions about discrimination based on marital status. Wold stated that she has a partiality toward the families living on Main street because she knows many of them through her work. She was concerned that the Commission was asked to change regulations because of this particular building and that this was not a good idea because maybe in two years time another building may come up and the code will be changed again. Brady asked if we keep the present code can something be done about taking away the dining room requirements. Rudd asked can we keep the present standards and just ignore the dining room requirements. Powers answered yes. Where there isn't a dining room present, the dining room measure does not apply however, where there is a distinct dining room it must meet BOCA standards. Warshaw stated that the dining rnam requirement is not the real problem. Powers stated that the real problem with overoccupancy is too many people in the sleeping area rooms and more than 3 people living in a studio apartment. -6- Housing Commission - Minutes June 22, 1989 Brady stated that it would be unwise to amend the code given the loss of definition of a family. Bush stated he agreed with Brady. He stated that the mission of the Housing Commission was not only to maintain and increase affordable Housing but to insure quality housing. He was not convinced of any benefit if the code was revised. Warshaw commented that as long as there are more students than low-income people it would be unwise to revise the code. Carlson commented that it seems that only low income people are being targeted. Newman disagreed with Carlson's comment. The 800 block of Bain street was inspected because complaints were received. Carlson asked if a motion could be made postponing the July Ist evictions. Brady stated that the court proceedings, continuances and other legal processes will take months. Rudd wanted it understood that the City is not doing the eviction, any eviction proceedings are between the landlord and the tenants. Bush commented that since this issue had been referred to the Housing Commission by the City Manager and staff members, that an official vote should be taken. Wold made a motion expressing the Housing Commission decision not to change the code related to occupancy, and therefore rejecting the proposed revisions. Brady seconded the motion. This was unanimously adopted. Comments Rudd made the suggestion that the Housing Commission not hold the second scheduled meetings in the months of July and August. Warshaw asked about the amount of business which will be coming to the Housing Commission. Bush proposed that the July 27, 1989 meeting be cancelled and that the August 24, 1989 be held only if needed. No objections were raised. Adiournment The meeting adjourned at 9:09 p.m. The next regular meeting of the Housing Commission is Thursday, July 13, 1989. ,ram Staff: _*-_ " Bill Povalla DRAFT, NOT APPROVED 71(1/7) -7- , DRAFT, NOT APPROVED Members Present: Members Absent: Staff Present: Others Present: Presiding Official: MINUTES Evanston Housing Commission Thursday, July 13, 1989 Evanston Civic Center Room 2403 - 7:30 P.M. S. Brady, R. Bush, A. Newman, J. Ritter, C. Ross, R. Warshaw and M. Wold T. Bobinsky, M. Curry, C. Schafer and R. Washington C. Powers, R. Rudd and B. Povalla L. DeWoskin, S. Collins, D. Roe and D. Protzman R. Bush Declaration of Ouorum The meeting was called to order at 7:38 p.m. Minutes of June 22, 1989. S. Brady moved and C. Ross seconded a motion to approve the minutes of June 22, 1989. All were in favor and the motion passed. Communications Planning & Development Committee Minutes: June 12 and 26, 1989. C. Ross asked if it was true that the security deposit issue concerning the Residential Landlord Tenant Ordinance, which was defeated by the City Council, was referred back to the P b D Committee. R. Warshaw answered that this issue was going to be reconsidered. Housing & Community Development Act Committee Minutes: June 13, 1989. The Commission received without comment. Zoning Commission Agenda and Minutes of June 19. 1989 The Commission received without comment. Landlord/Tenant Report, June 1989. The Commission received without comment. Court Cases R. Bush commented that there were a larger number of court cases which have been continued four times or more. C. Powers stated that this was not unusual for the summer period because of tighter court schedules. 1 Housing Commission - Minutes July 13, 1989 Old Business Mavors Special Housing Fund Proposal re YMCA. 1000 Grove Avenue. D. Protzman began by stating that the YMCA had been hurried in order to present the proposed agreement at this meeting and stated that the proposed agreement needed some additional work. S. Brady stated that she was in favor of granting money to the YMCA since this proposal is for affordable housing. She hoped that the YMCA might consider a forgivable loan program. She commented that she was not comfortable with the language, however, she wanted fee assistance to be highlighted. She made a suggestion that a subcommittee of the Housing Commission work with the YMCA on developing an agreement. Brady then made a motion that a special subcommittee of the Housing Commission be formed to work with the YMCA in developing an agreement. M. Wold seconded the motion. All were in favor and the motion passed. L. DeWoskin introduced herself and Evanston Neighborhood Council co-chair S. Collins. She expressed her organization's anxiety and concern that the YMCA might receive Mayor's Special Housing Fund money. She asked a number of questions which she felt the Housing Commission should discuss and consider (1) She wanted to know how this proposed expenditure of public funds will be used to benefit the public welfare and safety? (2) What percentage of the residents receive General Assistance? (3) What does the YMCA proposed in order to house families? Brady stated that the YMCA was for men only. DeWoskin then asked if the YMCA would seal off a floor for housing families? (4) What percentage of residents are Evanstonians? She asked if it was possible to see prior addresses? (5) What arrangement does the YMCA have with the Department of Corrections?; (b) How many individuals presently living at the facility have dealings with the Department of Corrections',; (7) ACORN is subject to the Landlord/Tenant Ordinance why isn't the YMCA? DeWoskin stated that she talked to the Legal Department of the City of Evanston and the Evanston Police Department and had a tour of ACORN concerning the applicability of the Ordinance; (8) What happens to people who are locked -out of their rooms? (9) How many police calls are attributable to YMCA residents? How many of those calls relate to lock -outs? Wold commented that the subcommittee would address these issues as well as others raised by Housing Commission members. A. Newman stated that all the questions raised were legt'imate but the most important one was the establishment of need. He maintained that the YMCA has plenty of borrowing power, has too many employees and this issue is unfair to the Evanston taxpayer. The YMCA never showed that they could not get a commerciel loan. -2- Housing Commission - Minutes July 13, 1989 R. Warshaw stated that she would vote against this request because the YMCA is not under the Landlord Tenant Ordinance. She maintained that the way the proposed agreement now reads, the YMCA is under no obligation to disburse the Fee Assistance. She also commented that she was concerned that without fee assistance there would be no way that anyone on General Assistance could live in the YMCA residence. R. Bush stated that he would appoint a subcommittee to draft a new agreement. Newman asked if the subcommittee would meet with the Evanston Neighborhood Council. Bush suggested the next regularly scheduled Housing Commission meeting as a tentative date for the meeting. Ald. Wold stated that the subcommittee should be named first and then a date should be set. Bush asked if the YMCA could have the answers to the questions within a two week period. D. Protzman answered that most of the questions were answered at the initial presentation but that he could gather the information for the questions presented. Comments Brady commented that the F.I.T. Program had passed the P & D Committee and was before the Council for consideration. She stated that perhaps this was passed too quickly because some of the Aldermen were confused and misunderstood the intent of the program. She wanted staff to clarify a number of points in a memo format to be distributed to the Council. The memo should address that the Evanston City Council will vote on each contract generated from the R.F.P. and that the intent of the present action before Council is to seek Council permission to distribute the R.F.P. In addition, she requested that a section of the memo document the interest shown to date, by prospective sponsors in the program and the need for the program in the community. Wold asked if a landlord signed a lease with a sponsor and things did not work-out well, would the landlord be committed to renting to another family if six months still remained on the contract. Bush answered that a landlord would be obligated if the ?ease stated but provisions of a lease could be negotiated at the time �,f signing the lease. Ad_j ournmen t The meeting adjourned at 8:30 p.m. B. Povalla reminded everyone that the next meeting of the Housing Commission would be August 11, 1989. Staff Bill Povalla 71(1/3) -3- DRAFT, NOT APPROVED DRAFT, NOT APPROVED MINUTES Evanston Housing Commission Thursday, August 17, 1989 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: S. Brady, A. Newman, J. Ritter, C. Ross, C. Schafer, R. Warshaw and R. Washington Members Absent: T. Bobinsky, R. Bush, M. Curry, and M. Wold Staff Present: R. Rudd, and B. Povalla Others Present: S. Collins Presiding Official: A. Newman Declaration of Quorum The meeting was called to order at 7:45 P.M. Minutes of July 13, 1989 J. Ritter moved and C. Ross seconded a motion to approve the minutes of July 13, 1989. All were in favor and the motion passed. Communications A. Planning and Development Committee Minutes: July 10, and 24, 1989 A. Newman asked why the issue of a Housing Inspection Fee Program had not come before the Housing Commission. R. Warshaw passed out a report which documented the history of the debate over the development of a Multi -Family Housing Inspection Fee Program. B. Zoning Commission Minutes: June 19, 1989 The commission received without comiment. C. Housing and Community Development Act Committee Minutes:_ Jury 11, 1989 The commission received without comment. D. Landlord/Tenant Report: July 1989 S. Brady requested that the issue of the Housing Planner handling the number of Landlord/Tenant complaints should be on the next Agenda, as an item for discussion. R. Warshaw brought up the idea of funding a Housing Advocate, who could not only deal with Landlord/Tenant complaints but direct people to the proper City Department. R. Rudd stated that the Residential Landlord/Tenant Ordinance is a City Ordinance and an outside agency, advocate or individual would not be responsible to the City Council and thus there would be little oversight. In '�li I' � ' �l 1' III ill, ��I!. II'l 1' I111111, 1 '' II^ II I I I ii� q 11 vi l I I'! I �I'I I 'I �I I A I '� _ II 1 I �I� '��I �, 'Il' iqi' 1 �I R�IIj If Il II �� IP 11 ��� II �P �q� r II 1 Housing Commission - Minutes August 17, 1989 E. Court Cases S. Brady stated that the synopsis of each case was interesting and helpful and made a suggestion that a copy of the court cases and explanations be sent with a cover memo, on a one time basis only, to each of the Alderman. F. Status of Funds - Mayor's Special Housing Fund S. Brady stated that the Housing Commission should have more discussion on utilizing the remainder of funds in the Mayor's Special Housing Fund. R. Warshaw commented that the Housing Commission may want to wait until the Mortgage Corporation begins operation due to the fact that the Housing Commission may have to infuse more money. R. Washington asked if anyone had heard about Over The Rainbow's project. R. Rudd answered that the Over The Rainbow organization was suppossed to close with the Department of Housing and Urban Development in the near future. G. EHC Newsletter and Status Report Newsletter. A. Newman ased about change orders and credits from the Illinois Department of Housing. He wanted to know about the very large expenditure concerning the change order on plumbing and he wanted to know how the proceeds from the tax credits will be disbursed. S. Brady asked if the project was on schedule. R. Rudd stated that he thought that there is a possibility that one of the buildings might be renting in October. S. Brady asked if a property manager had been named. R. Rudd stated that Charles Martin of Lakeview Realty had been named as Property Manager. H. Update on F.1.T. Program - List of Recipients of The RFP S. Brady asked if there had been any responses to the mail out packets and the notice in the newspapers B. Povalla answered there had been four inquiries. J. Ritter commented that the deadline was quite short. B. Povalla stated that a short deadline was used because the Housing Commission had expressed that an effort should be made to meet the lease -up period this year. S. Brady stated that if there are no or few responses that the Housing Commission should meet with EEAC in order to talk through the Request for Proposal and work with them to get the first few sponsors on-line. Old Business A. Mayor's Special Housing Fund Proposal Re: YMCA - 1000 Grove Street S. Brady gave a brief synopsis of the Special Subcommittee Meeting which was held on August 10, 1989. She stated that the first meeting had been long, difficult and complicated but that all of the parties involved are moving in the same direction. The next meeting is scheduled for August 24, 1989. New Business A. Annual [iodate of the HAP �Housip Assistance PlanZ Discussion centered on the fact that production for the Single -Family Rehabilitation and Multi -Family Rehabilitation programs had met and exceeded anticipated goals. S. Brady made a motion to approve the annual update of the HAP (Housing Assistance Plan) as presented. R. Warshaw seconded the motion, all were in favor and the motion passed. -2- Housing Commission - Minutes August 17, 1989 B. Discussion - Remaining Township Funds A handout prepared by Edna Summers, Township Supervisor was passed out to the commission members. S. Brady asked if the Commission On Aging and Accorn had been contacted to illicit their comments, and if they hadn't, to do so before the next meeting. Comments There were no additional comments made. Ad.iournment The meeting adjourned at 9:08. B. Povalla reminded everyone that the next meeting of the Housing Commission would be September 14, 1989 Staff: 1 Bill Povalla 8G/56-59 DRAFT, NOT APPROVED -3- DRAFT, NOT APPROVED MINUTES Evanston Housing Commission Thursday, September 14, 1989 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: S. Brady, R. Bush, A. Newman, J. Ritter, C. Ross, C. Schafer and M. Wold Members Absent: M. Curry, R. Warshaw and R. Washington Staff Present: R. Rudd, C. Powers and B. Povalla Others Present: Edna Summers, Enoch Clarke -Bey, Vaughn Gordy and Jane Volberding Presiding Official R. Bush Declaration of Quorum The meeting was called to order at 7:40 p.m. Minutes of August 17, 1989 J. Ritter moved and S. Brady seconded a motion to approve the minutes of August 17, 1989. All were in favor and the motion passed. Communications Planning & Development Committee Minutes: August 14 and 28, 1989. The Commission received without continent. Housing, and Community Development Act Committee Minutes: August 8, 1989. The Commission received without comment. Evanston Zoning Commission Minutes: July 24, 1989. The Commission received without comment. Landlord/Tenant Report, August 1989. The Commission received without comment. Court Cases R. Bush stated that from the information presented, the Law Department is doing a good job. J. Ritter asked about a building located at 605 Oakton. C. Powers answered that the property still has come code violations, but some compliance for the court case was accomplished. CDBG 1990-91 Housing Related Proposals. Bush stated that this was important, and urged all Housing Commission members to attend. He asked B. Povalla to send out a reminder of the October 24, 1989 joint meeting date to the Housing Commission members. Mayor's Special Housing, Fund Subcommittee, The Commission received without comment. Evanston Housing Commission - Minutes September 14, 1989 Analysis - The S & L Bailout The Commission received without comment. Wold handed out an article which appeared in the Denver Post entitled Point/Counterpoint: Is Affordable Housing Act Needed? Old Business Mayor's Svecial Housing Fund Proposal re YMCA - 1000 Grove Street. S. Brady stated that a tentative schedule was agreed upon and that there are some issues which the City and the YMCA are in agreement. The City had drafted an agreement and that agreement was presented to the Housing Commission for conceptual concurrence. The Subcommittee of the Evanston Housing Commission plans to meet with the YMCA on Thursday night, September 21, 1989 for clarifications and revisions. The document would then be presented to the YMCA's Board of Directors on September 26, 1989 and would be brought before the Housing Commission for a decision on September 28. 1989. Brady commented that she had been in contact with Lu Bleveans, Chairman of the YMCA Board of Directors, and that an amended copy of the agreement had been given to the YMCA. Brady expressed the opinion that the City and YMCA were further apart now than before. She discussed the major issues contained in the document. She stated that there was strong language contained in the agreement which would not allow fees to increase above the CPI. The Subcommittee also added a section whereby a YMCA resident for ninety (90) days or more could not have their locks plugged unless they were in arrears in the payment of rent for at least thirty (30) days. Wold commented that the section regarding lock plugging was a fair compromise. Ritter commented that the inclusion of this section should not come as a surprise to the YMCA, since this issue has been discussed quite frequently. V. Gordy asked what the policy is now, concerning the plugging of locks. Brady stated that the policy was complicated and gave Mr. Gordy a copy of the YMCA's Resident Program Procedures. Brady read the outreach activities paragraph of the proposed agreement. Bush suggested inserting an "or" in the definition of an Evanston connected resident in the outreach paragraph of the agreement. Brady stated that there will be two additions; a request for a written policy for admission to the YMCA and a request for a policy for granting fee assistance. These two sections will be added to the Agreement before final approval by the Housing Commission. Newman stated that he was not in favor of giving the TMCA the forgivable loan, but feels more comfortable with the agreement as written. -2- Evanston Housing Commission - Minutes September 14, 1989 Wold commented that the agreement seems fair and made a motion that the Evanston Housing Commission approve the Agreement as presented as a representation of the current negotiating stance. C. Schafer seconded the motion. All were in favor and the motion carried. Remaining Township Funds E. Summers discussed the proposal which was introduced to the Housing Commission at the August 17, 1989 meeting. She stated that one of her major problems is deciding who will live in the Township owned units and what criteria would be used in determining eligibility. Ritter stated that she read in the proposal that a real estate firm would manage the building, and asked if'a real estate firm had been approached. E. Summers answered no. Bush asked if the maintenance of the building and management fees would be included in the Township budget. Summers answered that she would hope so. Bush made the comment that the City is resolute, in its opposition to owning property. Wold asked if a two -flat building with the number of changes in residents would be against the zoning regulations. R. Rudd answered that length of tenure would not be a problem, but the total number of people may, if the number people living in the units are greater than what the Existing Structure Code allows. Gordy asked if the City can gave property condemned and use such property for housing; especially those properties which are boarded -up? Wold answered that a City can have property condemned but it is a philosophical issue. Bush stated that at any given time there are approximately a dozen board -ups. Gordy asked if these properties are available for purchase. Bush stated that 25% of the board -up properties have title problems, 25i are properties being held by the owners and perhaps 50% are available. He stressed that his percentages were estimates. Gordy stated that he would be supportive of an earned name ownership program. Summers stated that this type of program is being used in Chicago. Families have been able to use their labor in lieu of mortgage payments on the house. Gordy discussed an earned home ownership program format and gave an example. Summers reminded everyone that the client population which is being discussed are generally single men. -3- Evanston Housing Commission - Minutes September 14, 1989 Newman stated that the City could take a property for unpaid fines or taxes but it has been his experience that the cost of rehabilitating these buildings is generally prohibitive. E. Clarke -Bey stated that the issue being discussed was not clear. He stated that there is a difference between affordable and low-income housing. He stated that affordable housing is basically a zoning issue, especially when one speaks about pre -fabricated models but the real cost is the lot. Bush commented that this was not the first time the Housing Commission has discussed the possibility of prefabricated construction. Gordy explained the Acorn Rental Program. Brady stated that perhaps exploration of the purchase or rental of units should be made, especially since there are remaining funds in the Township Fund and possibly in the Mayor's Special Housing Fund. Wold said that the determination of who lives in the units and how long they can stay would have to be decided before any program was adopted. Summers stated that she has two properties in mind. Brady commented that she wasn't sure if this was a cost-effective way of helping individuals, especially when the unit would house three individuals. The initial purchase price, provision for on -going utility and maintenance payments, and rental subsidies would make this very expensive on a cost per person basis. Bush stated that consideration should be made concerning costs and benefits. Gordy asked if the City was allowed to take out a mortgage on a particular property. Rudd stated that the City could take out a mortgage but it probably would not do so, because financially it would not make sense, especially if the City has the amount of money for purchase. Gordy asked about a trust fund arrangement. Bush answered that it can be done but the problem is finding an entity to do this. Newman reminded everyone that if the Township buys a property. this would take the property off of the tax roles and that the taxes which might be collected from the property should also be figured into the total cost. J. Volberding commented about Home Sharing Programs especially one operating in Southern Cook County. Wold commented that home -sharing is a good idea but is generally used for elderly individuals. -4- Evanston Housing Commission — Minutes September 14, 1989 Volberding answered that Home Sharing Programs for non -elderly clients are becoming more prevalent. She said the major drawback is that these programs are very staff intensive. She stated that there were a number of successful programs in California. Schafer asked if the Homesharing Programs are run by private organizations. Volberding answered that most of the programs are joint ventures between cities and organizations. Bush asked staff to get information from various communities and talk with J. Volberding and collect more information. Update on F.I.T. Program Povalla gave a brief update on the F.I.T. Program. He mentioned that he had talked to J. Belser who stated that there were fourteen (14) churches which were in some phase of putting together proposals. Wold suggested that the time period for applications should be extended. Newman made the suggestion that a meeting should be held for interested potential sponsors to ask questions. Bush mentioned October 5, as a meeting date where potential sponsors could be invited to ask questions. He also asked that the regular scheduled meeting of October 26, 1989 be cancelled since the Evanston Housing Commission will be meeting in joint session with the Housing & Community Development Act Committee on October 24, 1989. New Business None Comments Rudd stated that sixty (60) application packets were distributed for the Mortgage Program from the various participating lending institutions and the City. cold showed the Housing Commission a copy of a letter wt~ ch she received from the Evanston Property Owners Association and stated tha: she would speak to one of the officers regarding the negative tone of the letter. Adjournment The meeting adjourned at 9:00 p.m. Staff. ,'a cv Bill Povalla 71(4/8) DRAFT, NOT APPROVED -5� DRAFT, NOT APPROVED Members Present: Members Absent: Staff Present: Others Present: Presiding Official MINUTES Evanston Housing Commission Thursday, September 28, 1989 Evanston Civic Center Room 2403 - 7:30 P.K. S. Brady, A. Newman, J. Ritter, C. Ross and M. Wold R. Bush, M. Curry, C. Schafer, R. Warshaw and R. Washington C. Powers and B. Povalla None C. Ross and A. Newman Declaration of Quorum The four members present decided to discuss the items on the agenda without taking official action until a quorum was present. A Newman had called and stated he would be late. The discussion started at 7:40 p.m. S. Brady asked everyone if there were objections if C. Ross chaired the discussion. Hearing none, C. Ross was elected chairman for the evening. Minutes of August 17, 1989 After a quorum arrived, J. Ritter moved and S. Brady seconded a motion to approve the minutes of August 17, 1989. All were in favor and the motion passed. Communications None Old Business Remaining Township Funds M. Wold asked how the response has been to the Mortgage Corporation. C. Powers answered that a pre -qualification session day had been held and the lending institutions have indicated that they have applicants. She stated that there has been no further word from the internal Revenue Service and the Agreement had not been received but was expected in the next week. S. Brady asked what the approximate amount of funds were remaining in the Mayor's Special Housing fund since the YMCA's application was withdrawn. Powers estimated approximately S500,000. Brady asked if the Housing Commission would be willing to put up another $200,000 if the lending institutions increase the amount of money they are putting into the program. J. Ritter stated that she would have reservations putting more of the Mayor's Special Housing Fund money into the Mortgage Corporation since we have yet to devise a program for very -low income residents. Brady asked staff to explore the possibility of more financial infusion from the lending institutions and the City if the program is so successful that additional funds are needed. i r ii a II III Housing Commission - Minutes September 28, 1989 Brady asked if staff could do some research on possible programs being administered without Federal subsidies which assist families who have incomes of 30% of median or below. She commented that the City of Chicago had received Section 8 SRO Funds and some exploration of this type of program may be beneficial. She made the suggestion that staff prepare a memo on any such program that can be identified. Special F.Y.T. Housing Commission Meeting. B. Povalla explained that there has been some interest in the F.I.T. Program. He stated that he had talked with Rev. Curry as well as Julius Belser. Povalla stated that he had sent out notices of the special meeting on October 5, 1989 to all of the organizations which received the Request For Proposal packet at the end of August. C. Ross asked if staff could send reminders of this meeting to the Housing Commission members. Povalla said he would do that and asked what kind of structure the meeting should have. Wold made the suggestion that we give a quick synopsis of the program and a walk-through of what an application should consist of and then take questions from those present. At 8:03 p.m. A. Newman became chairman, since a quorum was present. Wold moved and Brady seconded a motion to approve the minutes of September 14, 1989. All were in favor and the motion passed. Mayor's Special Housing Fund Proposal re YMCA - 1000 Grove Street. Povalla handed out a letter from the YMCA stating that the YMCA wishes to withdraw its application for the Mayor's Special Housing Funds. Wald made a motion that the Housing Commission accepts the withdrawal of the YMCA's application. The motion was seconded by Brady. All were in favor and the motion carried. Comments The September 12, 1989 letter from the Evanston Property Owners Association was discussed. Brady asked if staff could find out who the new officers of the organization are. Brady stated that she would like to place an item on the next Housing Commission meeting agenda. She wants the Housing Commission to discuss the role of the Housing Planner. Newman asked that since two members present had indicated they would be absent on October 12, 1989, that the meeting be moved to October 19, 1989. Brady suggested that staff should check and see if a quorum would be present. If not, the meeting could then be changed. Adjournment The meeting ad'ourned at 8:22 p.m. S t a f f: `� •.,.-*max Bill Povalla 71(4/7) DRAFT, NOT APPROVED -2- DRAFT. NOT APPROVED MINUTES Evanston Housing Commission Thursday, October 26, 1989 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: S. Brady, R. Bush, M. Curry, A. Newman, J. Ritter, C. Schafer, R. Washington and M. Wold Members Absent: C. Ross and R. Warshaw Staff Present: R. Rudd and B. Povalla Others Present: J. Belser and Rev. Hardist Lane Presiding Official R. Bush Declaration of Quorum The meeting was called to order at 7:38 p.m. New Business Consideration of a Proposal for the Families In Transition (F.I.T.) Program. Rev. Hardist Lane, Pastor of the Fisher Memorial A.M.E. Zion Church was asked to give a brief presentation of his proposal. He pointed out that the family in question has a the potential of becoming self-sufficient in two years. S. Brady commented that the first organization to go through the approval process with a new program sometimes is asked to do a bit more but that the Housing Commission is also new to the process. She rai=Ed the issue to the Housing Commission of how much information will be discussed about each family. She stated that she felt that staff should make the determination if a family qualifies or not. R. Bush asked Rev. Lane if he was aware of the commitment that he and his church was making and if he had any other questions. Rev Lane answered that he understood what this church was cor,Qnitting to. M. Wold suggested that the Housing Commission should submit the proposal to the P & D Committee and City Council with a memorandum pointing out that this sponsor meets the program guidelines and agrees to follow the tenant selection guidelines. S. Brady added that it should be made clear that this chir^h is willing to provide the security deposit plus the last month's rent IT! 11111, 1�11 11I 111111,l! IIIII 11I11I1111�I II III Housing Commission - Minutes October 26, 1989 R. Rudd questioned the Housing Commission as to how much detail should be placed in the cover memorandum. He was concerned that the City Council might want additional information. Brady stated that for privacy sake, the proposal should be presented to the City Council without the family information. A. Newman asked how does the Housing Commission know that the family being helped is not earning $20,000? a_ Wold answered that staff is verifying the income and verifying that the family meets all of the established guidelines. Wold wanted clarification of what will be presented to the City Council. Bush stated that the City Council should receive a statement that the sponsor is qualified. Newman make a motion that the Evanston Housing Commission finds that the Fisher Memorial A.H.E. Zion Church is a qualified sponsor. His motion was seconded by Wold, all were in favor and the motion carried. Bush made the suggestion that the City Council should receive a memorandum outlining the five criteria contained in the Request For Proposal and how the Fisher Memorial A.H.E. Zion Church has met those criteria. Newman asked if a specific amount of money should be included on the memorandum to the City Council. Rudd stated that the City Council wanted to know a specific total amount. He added that each expenditure will be on the bills list. Newman stated that the City Council has not authorized the expenditure of any monies. The City Council voted to approve the sending out of the Request For Proposals. Brady stated that another way would be to follow the guidelines established for Rehabilitation loans and grants and make the assumption that staff has the ability to ensure that families and sponsors follow the guidelines. Newman stated that this program is different than the Rehabilitation program, because at some point in time the City Council had voted to approve the expenditure of money. He continued that to his knowledge the Evanston City Council had not approved the expenditure of $300,000 on this program. Bush asked Rev. Lane if a unit had been identified. Rev. Lane answered that no unit had been identified. Bush stated that he wanted the process to be as simple as possible. He concurred that the City Council had not allocated the money for this program and that a vote on the estimated amount related to each proposal should be made. -2- mar Housing Commission - Minutes October 26, 1989 Brady commented that any monetary amount should include applicable utility allowances. Newman stated that the application looked good, but no specific dollar amount was possible because a specific unit has not been identified. Brady answered that this was not a problem. The request should be made using the maximum amount of rental assistance and utility allowance. Newman asked how this family was selected. Rev. Lane explained that the church has been dealing with a number of families in the community and that the decision was made with the input of the Missionary Society, Stewards and the Church Board of Trustees. Newman asked what the income of the family was. Povalla answered that it is $15,808 if a normal work week was considered but as the memorandum in the Housing Commission packet suggests, the income fluctuates greatly from week to week and that this family will have four members instead of three with the birth of an additional child to the daughter. Wold asked if the daughter was presently in school. Povalla answered she was enrolled in a business college. Rev. Belser stated that health care was a question with this family and arrangements had been made. Additionally the mother would take responsibility for the daughter's baby and that the mother's employer will furnish day care. Brady made a motion that the Housing Commission recommend that the Fisher Memorial A.H.E. Zion Church be granted authority to lease a three bedroom apartment for a period of 2 years. The City agrees to provide a maximum of 50% of the Fair Market Rent, in this case, $379 a month plus applicable utility allowances, as long as such unit is consistent with the Families In Transition Program. Newman suggested the motion be changed to 12 months instead of 24 months because of possible changes in income. Povalla pointed out that the Request For Proposal states that income will be reverified every 6 months. Wold seconded Brady's motion. Wold called for a vote on Brady's motion. All were in favor and the motion passed unanimously. Adjournment The meeting adjourned at 8:38 p.m. r� Staff: L�- Bill Povalla 71(3/5) DRAFT, NOT APPROVED -3- DRAFT. NOT APPROVED MINUTES Evanston Housing Commission Thursday, November 9, 1989 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: S. Brady, R. Bush, A. Newman, C. Ross, C. Schafer, R. Warshaw, R. Washington and M. Wold Members Absent: M. Curry and J. Ritter Staff Present: C. Powers, R. Rudd and B. Povalla Others Present: J. Bolser Presiding Official R. Bush Declaration of Quorum The meeting was called to order at 7:43 p.m. Minutes of September 28 and October 26, 1989. S. Brady moved and R. Washington seconded a motion to approve the minutes of September 28, 1989, all were in favor and the motion carried. S. Brady moved and R. Washington seconded a motion to approve Lhe minutes of October 26, 1989. A. Newman pointed out that on page 3, where he asked how the family was selected, that he remembers Rev. Lane answering that the people selected were members of the congregation and did not state the additional comments. He wanted the comments removed. S. Brady made the motion that the minutes be approved as amended. R. Washington seconded the motion, all were in favor and the motion carried. Communications Planning & Development Committee Minutes: September 11, 25, October 10 and 23, and Special Joint Meeting of P & D Committee and LBA, October 30, 1989. R. Rudd stated that the Downtown Comprehensive Plan was going to be discussed by the City Council on November 20, 1989. R. Bush asked if the plan could be submitted to the Housing Commission for the Commission to have input on any proposed residential development. Housing and Community Development Act Committee Minutes: October 3, 1989. The Commission received without comment. J Evanston Housing Commission - Minutes November 9, 1989 Working Notes of Special Housinx Commission Meeting - Families In Transition Program October 5. 1909. The Commission received without comment. Working Notes of Special Subcommittee of the Evanston Housing Commission Meetings of August 24, 1989 and September 13. 1989. The Commission received without comment. Court Cases Brady stated that the court case reports were extremely informative and that it shows that the City is making every effort to ensure compliance with the Housing Code. Landlord/Tenant Report. September and October. 1989. Brady commented that iL was interesting that the ratios for certain types of complaints are the same on a month to month basis. Report to Evanston Housing Commission from Evanston Housing Coalition. The Commission received without comment. R. Bush stated that he thought that it would be wise for the Housing Commission to dispense with the agenda and discuss the Housing Commission response regarding the Community Development Block Grant Proposals. Hearing no objections the Commission moved to New Business. New Business Housing Commission Response re Community Development Block Grant Proposals. Bush thanked the Housing Commission members who attended the joint Housing and Community Development Act and Housing Commission meeting held on October 24, 1989. Bush briefly reviewed the letter from Chris Yonker, CDBG Program Coordinator and stated that the format for discussion would be the same as in previous years. The Home Security Lock Program - Proposal #46. R. Warshaw stated that this should be high priority since the City of Evanston passed the Burglary Prevention Ordinance. She asked if the program developed was incorporated into this proposal and if so, is this program designed to assist low income owners tenants, or both. Newman stated that there does not seem to be any standards for allocating the $10,000. He voiced his opposition to having the money disbursed on a first -come, first -served basis. -2- Evanston Housing Commission - Minutes November 9, 1989 Rudd commented that the owner's income was checked for this program in years past since many of the people served were single-family homeowners. Brady indicated that the program must verify income to conform with HUD Guidelines. Brady moved that this program be given a high priority rating. N. Wold seconded the motion. Newman added an amendment to the motion that whoever administers the program must develop criteria so that funds are used to assist both tenants and low income owner -occupied units. Both Brady and Wold accepted the amendment. All were in favor and the motion carried. Evanston Neighbors At Work - !Minor Repairs/Painting Program - Proposal #40. Brady commented that at the October 24, 1989 meeting, it was pointed out that only seventy-five (75) units were improved. If the seventy-five (75) units is an accurate figure, the cost per unit would be $3,300 for minor repairs and painting. She expressed the opinion that Evanston Neighbors At Work will have to decide if they are a Housing Program or an Employment Training Program. She stated that the focus of the program is not well developed. She expressed that what the organization is trying to do is wonderful, and that the Director is doing a good job but the overall performance is not what it should be. Newman commented that from what was presented at the October meeting, they are not accomplishing their goals. He stated that it might be more cost effective to hire an administrative person, two carpenters and a painter, pay union scale wages, and perhaps the number of units completed would increase. and less money would have been expended. Brady commented that the administrative costs are high. Bush commented that the Evanston Housing Commission is evaluating these proposals from a housing prospective and he stated that he did not feel that this program is meeting the needs for housing in Evanston. Additionally, he stated that the program has failed to demonstrate consistency in employing people and that there was no agreement which might foster participants joining a union after program participation. Warshaw stated that a constituent was thrilled at being able to use this program, but it is hard to ask people to make comments on the quality of work since many people feel they can't complain because they are being helped for free. C. Ross stated that perhaps City staff should inspect one work that has been completed and only then will the Housing Commission be able to comment on the quality. Brady reminded the Housing Commission that Evanston Neighbors At Work won a HUD Award for meeting the goals of the CDBG program. R. Washington asked if this program is not funded, where would senior citizens and others look for help with minor repairs and painting. -3- Evanston Housing Commission - Minutes November 9, 1989 Bush stated that perhaps this program should be replaced with a similar program which would help more people. He reiterated that as a housing program, it was not meeting its goals. Ross stated that if the Housing Commission feels strongly about this program, then the Housing Commission should work with Neighbors At Work and demonstrate a better way of doing things. Bush commented that he is not sure how to frame this discussion into a priority. Newman stated a high priority rating should be given to the purpose of the program and the need for a minor repair program in the community. Since the program is not meeting its goals, a different kind of program may be a good idea. Ross commented that he was not at the joint meeting but Lhat he has never heard any substantive criticism of the program. He has never heard an "expert" say that the work has been below standards. Newman stated that the fact still remains that only seventy-five (75) units had been completed. Ross stated that if union scale people were hired, it would probably cost twice as much to finish a unit. He stated that this was a good program and that the City needs this program. Newman made a Motion to give a high priority to the purpose of the program but to indicate that the results of the program are questionable. He added that the program should be cut significantly unless Neighbors At Work can show that the units completed have been done in a cost efficient manner. A low priority therefore, should be given for funding. Wold seconded the motion. Brady stated that she strongly recommended that the Housing Commission's concerns be communicated to the Housing & Community Development Act Committee and that the Housing b Community Development Committee encourages Neighbors At Work to come to the Housing Commission so that we can work together. Bush asked if the maker of the motion and "seconder" would consider an amendment which would state that the 1990-91 Program be more closely monitored and that Neighbors At Work and the Housing Commission work together for a more cost efficient program. Both Newman and Wold agreed. All were in favor of the motion as amended. Single and Multi -Family Revolving Loan Fund - City of Evanston - Proposal 1145. Brady moved that this program be given high priority and Wold seconded the motion. -4- Evanston Housing Commission - Minutes November 9, 1989 Bush stated that when he became a member of the Housing Commission, the Housing Commission and the City were being criticized for not spending rehabilitation monies. The guidelines were changed and now the money has been spent and there has been a dramatic increase in productivity. He continued that $350.000 is alot of money but for the last several years, this program has not received any CDBG money. He ended by stating that if $350,000 is given, that almost all of that money would basically help those families with applications currently awaiting funds. All were in favor of giving this a high priority and the motion carried. Housing Rehabilitation and Construction Administration - City of Evanston - Proposal #41. Bush commented that this was equally important as proposal 45 because staff is needed in order to spend the reliabiliLation funds and process the applications. Brady moved to make this a high priority, cold seconded the motion. All were in favor, and the motion carried. Rehabilitation/Property Maintenance Administration - City of Evanston, Proposal #42. Vold made a motion to give this a high priority rating. Warshaw seconded the motion, all were in favor and the motion carried. Multi -Family Inspection Program - City of Evanston - Proposal #43. Vold made a motion to give this a high priority rating. Brady seconded the motion, all were in favor and the motion carried. Demolition/Vacant Lot Program - City of Evanston.- Proposal #44. Rudd stated that there were three demolition cases in court presently, and if the court ruled that all three buildings must be demolished, the City would need the funds to do this. Bush asked if these funds are earmarked? Rudd stated that one demolition order is expected shortly and Lwe other cases are before the court. Mold made a motion to give this a high priority, Warshaw seconded the motion, all were in favor and the motion carried. In concluding the discussion on the CDBG Proposals Neiman stated that a response from the Housing & Community Development Co"v�'ttee should be requested concerning the Neighbors At Work proposal. Vold stated LhxL sh,- felt that a response in writing was necessary. Old Business Families In Transition Program Proposal - Reba Place Brady commented that, the proposal was a little weak in the tenant selection process. She made a suggestion thaL for future proposals a standard -5- . 11 fl m I Evanston Housing Commission - Hinutes November 9, 1989 application form be developed so that the City Council will be able to pick out the necessary information quickly. Warshaw stated that Brady had a good idea because the explanation of resources and a development plan should be generic and not keyed to a specific family. Warshaw made a motion to approve the Reba Place proposal. Wold seconded the mution, all were in favor and the motion carried. Families In Transition Program Proposal - St. Nicholas Church B. Povalla stated that St. Nicholas is very interested in this program but they must go through the Archdiocese of Chicago buL have been working on a proposal. Township Funds re Homesharink Wold stated that the report was interesting and suggested that staff may want to continue doing a memorandum on possible programs. Brady stated that efforts should be directed at developing programs concerning SRO Housing. She stated that there is a Demonstration Section 8 Project which staff might investigate. Comments Bush made a motion to approve the 1990 meeting schedule. Brady seconded the motion, all were in favor and the motion carried. Brady stated that the first meeting is a Committee of the Whole meeting and the second meeting is more of a working meeting. Warshaw stated that one meeting might be set aside to deal with landlord/tenant issues. She suggested that the Housing Planner give an annual report which should show trends and possible problem areas concerning landlord/tenant relations. Ldjournment The meeting adjourned at 9:24 p.m. The next Housing Commission meeting is scheduled for December 14, 1989. Staff: Bill Povalla 71(1/6) eM DRAFT, NOT APPROVED DAFT, NOT APPROVED Members Present: Members Absent: Staff Present: MINUTES EVANSTON HOUSING COMMISSION Thursday, December 14, 1989 Evanston Civic Center Room 2403 -- 7:30 P.M. S. Brady, J. Ritter, R. Warshaw, R. Washington and M. Wold R. Bush, M. Curry, A Newman, C. Ross and C. Schafer R. Rudd, B. Povalla, C. Yonker and S. Lufkin Others Present: H. Lane, J. Belser and B. Barta Presiding Official: M. Wold Declaration of Quorum The meting was called to order at 7:46 P.M. The commission members present appointed M. Wold as chairman since the chairman and vice-chairman were not present. Minutes of November 9, 1989 J. Ritter moved and S. Brady seconded a motion to approve the minutes of the Evanston Housing Commission of November 9, 1989. All were in favor and the motion carried. Communications A. Planning and Development Committee Minutes: November 6 and 20, 1989 Received without comment. B. Housing and Community Development Act Committee Minutes: October 17 and 24. 1989 Received without comment. C. Court Cases S. Brady asked when was the last time the Court Case Information was sent to alderman. B. Povalla answered that it was in October, 1989. S. Brady requested that a copy of the court case report be sent to the Aldermen in their next council packets. D. Landlord/Tenant Report, November, 1989 Received without comment. Housing Commission - Minutes December 14, 1989 E. Helping Communities Help Themselves: The Illinois State Treasurer's Linked Deposit Program S. Brady stated that this was an interesting article and asked if the linked deposit program could be used by Evanston. R. Rudd stated that the linked deposit issue was being discussed by the AP & W Committee. F. Families in Transition Program - Application Form K. Vold commented that the application form contained everything that the Housing Commission had discussed. Old Business None New Business A. Residential Anti -Displacement and Relocation Assistance Plan C. Yonker introduced himself and gave a brief overview of the Residential Anti -Displacement and Relocation Assistance Plan. He explained that an Anti -Displacement and Relocation Assistance Plan is a HUD requirement for the continuation of receiving Community Development Block Grant (CDBG) Program funds. C. Yonker explained that Evanston's plan includes language which conforms to the Barney Frank Amendments to the Community Development Act. C. Yonker stressed that the City does not anticipate any displacement from CDBG related activities. R. Warshaw stated that the City's CDBG program is structured to avoid displacement. S. Brady commented that in the mid 1970's the City set aside money for displacement and relocation assistance. She asked if any of the set aside funds were ever used for relocation assistance. C. Yonker answered to the best of his knowledge, none of the set aside funds had been used for relocation assistance. He stressed that code enforcement is not covered under Federal Local Relocation Guidelines. S. Brady asked if most communities have plans which are as extensive as Evanston's. C. Yonker stated that he has seen some communities which have a one page plan and some that have a fifteen page plan. He stated that the City of Evanston summarizes all of the federal requirements in its plan and thus is somewhat lengthy. H. Wold made a motion to recommend approval of the Residential Anti -Displacement and Relocation Assistance Plan. R. Washington seconded the motion. All were in favor and the motion carried. -2- Hauaing Commission - Minutes December 14, 1989 B. Families in Transition Program Proposal - Fisher Memorial A.M.E. Zion Church #3 M. Wold asked if the Rev. Lane wished to add any information. Rev. Lane stated that he was grateful for the approval of the first family and was pleased that the program was progressing. He stressed that the family in question would receive help through vocational training. R. Warshaw asked if the church will be stretched to the limit if all three families are approved. Rev. Lane answered that he has been working with the Black Ministeral Alliance who will offer some assistance. M. Wold asked Rev. Lane if he felt that the family in question will be able to transition in two years. Rev. Lane answered yes. R. Washington asked if the family was a member of the Fisher Memorial Congregation. Rev. Lane answered they were. S. Brady commented that she noticed that the family was referred from the Emergency Assistance Department and that this was an encouraging sign. J. Belser stated that a number of families had been considered before deciding to help these families. S. Brady asked B. Povalla if the maximum monetary draw down figures reported to the City Council 'includes the possibility of recalculating the total amount to be paid. B. Povalla stated yes, that the maximum figure reported to the City Council takes into consideration the possbility of recalculations due to increases in the Fair Market Rent. S. Brady made a motion to approve the Families in Transition Program Proposal submitted by the Fisher Memorial A.H.E. Zion Church #3, R. Warshaw seconded the motion, all were in favor and the motion carried. C. Families in Transition Program Proposal - Fisher Memorial A.M.E. Zion Church lit S. Brady made a motion to approve the Families in Transition Program proposal submitted by the Fisher Memorial A.M.E. Zion Church II R. Warshaw seconded the motion, all were in favor and the motion carried. D. Families in Transition Program Proposal - St. Nicholas Parish M. Wold stated that this was the first proposal which did not have a specific family in mind. B. Barta stated that St. Nicholas parish is searching for the right family to sponsor. They have been working with three families which were referred to them from Emergency Assistance. R. Rudd suggested that St. Nicholas Parish wait until they have a family in mind before continuing the approval process to the City Council. R. Warshaw moved for approval of the Request For Proposal submitted by St. Nicholas Parish for the Families in Transition Program with the understanding that as soon as a family is certified, meeting the program guidelines, that the proposal be sent to the P & D. Committee. J. Ritter seconded the motion, all were in favor and the motion carried. -3- II 1' 1 11I1 ��111 11 11 iqP' 1 !1 Io�� 'ui inIIII ; llii 11 1 1111 it �Il1' ii P10 1 Housing Commission - Minutes December 14, 1989 F. Community Development Block Grant Funding - Housing Rehabilitation Program K. Vold stated that this item was placed on the agenda because only $50,000 of CDBG funding was allocated to the Rehabilitation Construction Activity. She stated that this was very distressing. S. Brady asked C. Yonker to provide the rationale for decreasing the recommended funding amount for the Rehabilitation Programs. C. Yonker explained that after going through the requests on an initial basis, the Community Development Committee was still forced to cut $400,000 in requests. He stated that big -ticket items were looked at first to reach the $400,000 reduction. The Special Mayor's Housing Fund was mentioned as a potential source of funding for rehabilitation activities by the Community Development Committee. He explained that it took five separate votes to reduce the recommended funding level from $350.000 to $50,000. He said there was some discussion that no new requests for funding of rehabilitation activities were received since 1986. Some CD Committee members felt that a request for even a small amount of rehabilitation funds should have been made. M. Wold stated that it seems that the Housing Commission is being punished for being fiscally prudent. She suggested that staff should document how much remains in the Mayor's Special Housing Fund. R. Rudd stated that $200,000 of the Township money had not been committed, but had not been transferred to the Housing Commission, but was earmarked for use for single room occupancy projects. He stated that approximately $300,000 of the Mayor's Special Housing Fund money which had not been committed, but this was a very rough estimate. S. Brady stated that there was a definite feeling among Housing Commission members to commit another $200.000 to the Housing Corporation. She stated that the amount of money remaining in the ?Mayor's Special Housing Fund would be the only money available for special housing projects. R. Warshaw stated that the Housing Rehabilitation Program needs $300,000 to meet current demand. R. Rudd stated that a $50,000 CDBG Allocation would force the Housing Commission to request an even higher amount next year. S. Brady asked when the public hearing on the CD Committe's recommendations would be held. C. Yonker stated it would be December 19th at 7:00 P.M. S. Brady stated that it is important that the Chairman of the Housing Commission be present at the public hearing to speak about this situation. S. Brady made a motion that a memorandum should be prepared outlining the Housing Commission's concerns and that the memorandum should include information as to why the Mayor's Special Housing Fund will not meet current demand for the Rehabilitation Programs. -4- Housing Commission — Minutes December 14, 1989 G. Election of Housing Commission Officers S. Brady made a motion and R. Warshaw seconded the motion that the election of Housing Commission officers be held at the next regularly scheduled meeting since many of the commission members were not present. All were in favor and the motion carried. Adjournment The meeting adjourned at 8:45 P.H. Staff: C�- Bill Povalla 0264D(15/19) -5- DRAFT, HOT APPROVED