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HomeMy WebLinkAboutMinutes 1989MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JANUARY 9, 1989 Members Present: Robert 5honk, Finance Director Richard Figurelli, Superintendent of Water s Sewer Dept. Thomas olkowski, Superintendent of Street Department James S. Tonkinson, Acting President and Engineer for the Board Members Absent: Pione others President: Herb Hill, Attorney for the Board The Board of Local Improvements met on January 9, 1989 at 3:00 P.M. in Room 3650 of the civic Center located at 2100 Ridge Avenue. The Acting President called the meeting to order at 3:00 P.M. The first order of business was to review the minutes of the meeting of December 5, 1988. Mr. Ficurelli made a motion to accept the minutes as written which was seconded by Mr. olkowski. The motion passed unanimously. Next, the Engineer for the Board gave a report on Special Assessment 1367, the Paving of Poplar Avenue and Jenks Street. He informed the Board that the final confirmation and legal hearing had taken place as scheduled on January 5, 1989, The Engineer for the Board also reported on Special AssesZ-ent 1371, the alley paving project north of Grove Street and east of Hinman Avenue. He stated that the final confirmation and legal hearing had been he:; as scheduled on January 5, 1989 as well. A discussion ensued in which th— 7hair informed the Board that collection had been ordered by the Circuit Cour- prior to the confirmation date and the 60 day clock was running as to --ne collection of payment without interest due. The Engineer for the Board distributed the status sheets _cncerninc Unpaved Streets in the fiscal year FY86/87 to FY88/89. The Engi„r- for the Board drew attention to the fact that the status of all these - eats not changed Since th-? last meeting. in response to inquiry-7 ncern.n. ?rospe:t Avenue from Central Street to Park Place and Livingston t, ?a-t of Eastwood, the Chair indicated that the work on these stre :would be done in the spring and Livingston Street would be asphalt pavement and Prospect Avenue would have a concrete pavement and that both projects are ,rider contract. He also informed the Board that Culver Street from Crawford .!venue to Prospect Avenue would be advertised for bidding purposes next mont-. Page -2- BLi Meeting for 1/9/89 The chair then requested other Business and there being none, called for a motion to adjourn the meeting. Mr. Figurelli made the motion to adjourn which was seconded by Mr. olkowski. The meeting was adjourned at 3:12 P.M. The next meeting of the Board of Local improvements will be held on February 13, 1989 in Room 3650 in the Civic center. James S. Tonkinson j Acting President JST:dt cc: Joel M. Asprooth Kristen Davis Herb gill Kathy Brown MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF FEBRUARY 13, 1989 Members Present: Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas 01kowski, Superintendent of Street Department James S. Tonkinson, Acting President and Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: None The Board of Local Improvements met on February 13, 1989 at 3:00 P.m. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Acting President called the meeting to order at 3:35 P.M. and reported to the Board that Mr. Shonk would be absent due to other City business. The first order of business was to review the minutes of .:anuary 9, 1989. fir. Figurelli made a notion to accept the minutes as written which was seconded by Mr. Olkowski. The notion passed unanimously. The next order of business was to review the specifications, engineer's estimate and plans for the paving of Arnold Place, south of South Boulevard, Special Assessment 1380. The Board examined the plans and the engineer presented the specifications and estimate and distributed a fact sheet for the project. Referring to the fact sheet, it was noted that the total estimated cost of the project was t51,895.45. Having examined the 2/3 Pule versus the upset Eiqure, the upset figure was used in calculating the tenefit derived, The current maximum assessable cost per foot is t106.00. -,erefore, the private benefit is j14,111.78 an'- the pu lio benefit is _ 7,783.67. The Engineer for the Hoarl also stated that it was necessary tc install a sewer as none existed and this cost would come from the sewer fund. 7-is cost being t20,224.00. A discussion ensued in which Mr. Olkowski indicated concern for the possibility of a conflict with traffic signal conduit. _.,e possible conflict :ill be investigated. ;jr. Figurelli made a m.:ot_tn to approve specifications, p'l i:is and enaine•'_r's estimate and to ado:-- a :-?Solution ..: well as to Set a date far a public- hearinc for the nrr; -_. �:. O1%o:;s,_ seconded motion. his motion passed Unanimously •.:it:. resolution :wing adopted. -he c"air set the public hearing date for this -;eat as Marc" 3, 1989 at 7:00 P.v, The necessary notices will be sent to fected pr.perry owners. Next, the Board reviewed the plans, engineer's estimate a-:, =pecificatior.= for the paving of Michigan Avenue, south of South Boulevard, S--�_:al Assessrr.en: 1381. The Enaineer for the Board distributed a fact sheet °:: the proje--_ which indicted that the total cost of the project is 46,:'�.�'. Again, ne maximum cost per assessable root of t106.00 was examined the cgs- Page -2- B1,1 Meeting of 2-13-89 using the 2/3 Rule and it was determined that the maximum cost of t106.00 per assessable foot be used. The private benefit for the project is �11,821.12 whereas the public benefit is �34,488.08. The Engineer for the Board, with the use of the fact sheet, drew attention to the fact that there was no sewer on this street and that the cost of installing the sewer is $19,362.00. This cost would be funded separately from the sewer fund and is not included in the total cost of the property to be assessed. After a discuZsion of the above, Mr. Figurelli made a motion to accept the plans, specifications and engineer's estimate and to adopt a resolution to bring about the necessary public hearing for this project. Mr. olkowski seconded the motion. The -,otion passed unanimously and the resolution was adopted. The Chair set the public hearing for this project for March 8, 1989 at 8:15 P-m. Following the agenda, the next item was the review of the specifications, engineer's estimate and plans for special Assessment 1377, the paving of an alley north of irathaniel Place and east of McDaniel „venue. The Engineer for the Board distributed a fact sheet for the project as we.; as the plans, specifications and estimate, With the use of the fact sheet, he indicated that the petition for this alley paving was circulated by ur. George E. Blackwell of 2:17 tTathaniel Place and that the Board had accented the petition on October 10, 196B which indicate that 68.75% of the abutting property owners had sinned it. fie further stated that the total estimatF, cost for the improvement is &73,358.54. Also, due to the corner lots situation on the alley, that depth factors were used. The material presented 'was reviewed by the Board and Mr. olkowski made a motion to accept the plans, specifications and estimate and to adopt the necessary resolution so as to assign a date for a public hearing, mr. Figurelli seconded the motion. The motion pa2sed unanimously and the resolution was adopted. The chair set the date of the public hearing as March 16, 1989 at 7:00 F.M. The necessary notices will be sent to the property owners and copies distributed to the ward Aldermen. r1ext, the Engineer for the Board distributed the plans, estimate and specifications for the proposed paving of the alley nort~. of Lyons Street and east of Laurel Avenue, special Assessment 1378. fie also=iatributed the fact sheet for t^is project. He stated that the petition was _:culated by Ms. Charlene of 19C :3:�r' �1.F"1 _. 1�0, that �.a4_ accept"_^. "his petition on-ctober 10, 1988, The petition contained si.natures representing 58.79% of the abutting properties. in addition, he stated that the total cost of the project was estimated at �123,900.84. After reviewing the material presented, Xr, olkowski made a motion to accept the plans, specifications and engineer's estimate and to adont a resolution to bring a the necessary public hearing for the project. This was seconded by Xr.=izu�elli. T'c Motion :asSed l:nanl;�iou_l and th.- resolution was adopte-;. .ne set '-e '1,lte for ,:arC is 16, 1989 at 8:15 P.... not.0 e F`.i i�iic r, ��:.'� will be st nt '_tc t�:o at fectes property Owners and copies _ ll to �istr ibc:-?,J to the ward Aldermen. The next order of business was to review the status of the p37ed streets. The chair distributed copies of the status sheets for tr.e first three years of the five-year procrram. Mr. Tonkinson indicated that 4iqr.'and Avenue, as indicated in the first year of the plan, had no action in :rior years. :he plans for Highland Avenue had been completed but that it :s necessary to Page --3- BLI Meeting of 2-13-89 acquire property for right-of-way purposes. He stated that every effort will be made to pave this street this year. He also asked for concurrence from the Board to retain the maximum allowable cost of t99.00 per foot for Highland Avenue as opposed to the current figure of t106.00 per foot as it was through no fault of the property owners that Highland Avenue was not paved in the year it had been designated. Mr. Olkowski made a motion to concur with the Chair's decision which was seconded by sir. Figurelli. The motion passed unanimously. Next, with the use of the status sheets, the Engineer for the Board indicated the status of each street in the first three years of the five-year program. Under Item e5, Other Business, the Chair notified the Board that Custer Avenue, north of Main Street, the street that had been designated for paving in 1989/90 should be moved to the last year of the plan per the direction of the Ward Aldermen. Also, having discussed the paving of this street with the coordinator for the Community Development Block Grant funds and finding that it would quality for use of these funds he requested from the Board a notion to apply for Conrnu�iity Development Block Grant funds for this project in the fiscal year 1990/91. Mr. Olkowski made a motion to apply for these funds in the stated fiscal year and if the funds are not available, to place it as a special assessment project in the last year of the five-year program. Mr. Figurelli seconded the motion. ,he Notion passed unanimously. There being no further business, the Chair called for a motion to adjourn the meeting. Mr. Figurelli made a motion to adjourn which was seconded by Mr. Olkowski. The meeting was adjourned at 4:30 F.M. The next meeting of the Board of Local Improvements will be held on March 13, 1989 in Room 3650 of the Civic Center. zll mes S. Tonkinson acting President JST:dt cc: .Joel M. Asprooth Xristen Davis. Hera Hill Kathv Brown ra REVISED MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 6, 1989 Members Present: David Barber, President Richard Figurelli, Superintendent of Water 5 Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: Herb Hill, Attorney for the Board The Board of Local Improvements met on March 6, 1989 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:08 P.M. Mr. Shonk was absent due to other commitments. The first order of business was to review the specifications, engineer's estimate and plans for the Paving of the Alley north of Mulford Street and east of Ridge Avenue, Special Assessment 1376. The Board examined the plans and the engineer's estimate and reviewed the fact sheet which was distributed by the Engineer far the Board. Referring to the fact sheet, it was noted that the total estimated cost of the improvement is t60,912.48 and that the cost per assessable foot is 133.89. A discussion ensued in which the existing sewer in the alley was examined in relation to draining the alley as well as the overall design. Mr. Figurelli :Wade a motion to accept the engineer':: estimate and plans as presented, to adopt a resolution and set a public hearing date for Special .assessment 1376. This was seconded by Mr. 01kowski discussion then ensued concerning the public hearing date and he Chair set the meeting for the public hearing as March 22, 1989 at 7:00 P.u. The next order of ousiness was to review the Paving of JuLJun Avenue, soQth oc ter'. s -^a s! _ gip., , 4: ` 7"o 'Snarl raveq-4 the 71 arts an.i the engineer's estimate as well as the fact sheet which ::as distributed ty the Zngneer fsr the ?Oar!. A j:scussion ensued concerning the wilth of the street, toe type of .suss -section nei n7 propcsed for _ne pavement and the drainage. n was 3engr7lned than :he neej to extend oonA.zfD: street -,"jo 4.n ev?-:--4 •jak -wo is, nF —, Fac* ghomr, �4p anii1,?r indicated that the total estimated coat of the special assessment portion of the p::3ect is 153,403.46. Also, that there is an additional which will ze r tnaed spparate y from the Sewer Fund for the i st]__ati the mcessa sewers. He further indicated the maximum dollar amount for direct assessable cost was used at t106 per foot. Also, that the private ;enefit as estimated is $14,789.12 whereas the public zenefit is 538,614.34one special Paae -2- •y BLI Meeting of 3/6/89 assessment portion of the project. Mr. Barber made a motion to accept the plans, the engineer's estimate, adopt a resolution and to set a public hearing date for the Paving of Judson Avenue, special Assessment 1382. The Notion was seconded by Mr. Figurelli and passed unanimously with the adoption of the resolution. The Chair then set the public hearing date for March 22, 1989 at 8:15 P.M. for Special Assessment 1382. Following the agenda, the Chair then drew attention to the next item of business, the review of the soeciEications, plans and engineer's estimate for the Paving of Lake shore Boulevard and Burnham Place, Special .assessment 1383. With the use of the plans, the Snaineer for the Board described the project and the design. He also reported that the design represents some input from the Parks Department concerning the bike path and running oath on the east side of Lake Shore Boulevard. The cost of these additional features will be borne by the Parks Department and not by the assessees and not by the City at large. It was determined that the need to extend conduit for street light cable be examined. The Board then reviewed the engineer's estimate and the fact sheet [or the project which was distributed by the _neineer. it was oointed out that the total cost of the project is estimated at >175,139.02. Also, that the cost per assessable foot when compared to the 2•'3 'Pule was in excess of the maximum limit of �106: therefore, S106 per assessable foot of a�.�.-� •, -.aY ���,ra c•-�hta Fnnr •lac ,carj e,r gnat ;al was further pointed out that the private benefit is estimated at ;.16,759.35 and the public benefit is �58,379.67. This is for the specia-1 assessment cost only and is exclusive of an additional $55,520.00 which wil: be funded from the Sewer ;unds for the necessary installation of sewers, ur. Barber then made a motion to accept the engineer's estimate and plans, to adopt : resolution and set a public hearing date for this project. This was seconded by Mr. olkowski and the motion with the ado?~_ion of the res^_'_ution passed unanimously. The Chair then set the public hearing date for this special assessment for April 13, 1989 at 7:30 P.x. The next crler of business was to review S_cecial Assess�ent ..54, the Pavina -)t ?ar.-n. . ; -n.- ,na -­ot� nn _ _r,"~. 7`!e '._-..per r'._en--- -7- -1a1S, engineer's estimate and fact sheet for this project. The 3eard reviewed the plans and a discussion ensued concerning ..-e 'n,.sz�ory cz __',ez!t as it related to the 5-Year Plan for Paving Streets and the un:?-in �esign to save trees. Tne Board revie4ed the enuine=r's est:.,etc an,: _.: _u.. anti it was 4.wn S--:r-en4 C _ Y _ rJur _ S Y3 %}�� ` _ � _ 7e ✓—Yea r . lan, a petition was circulated recentl, by Mr. Taber raster cf _-^5 3cbson Street '-.;-" irIA,'ira: L..at ...06a were' in favor JL pa-.'i.'Sq the .�t.-=_.:. __ 'was further notod -nat the total estimated cos- of _.^,e 5-OC,913.1C. Tne esL. .ail .­: assesZa...e nor f 3ot f. ,.. _.._-e':;F. ,�3c n av,-.ztiC '7F rtie -n:lVi k]M aIInWa7,ra oI 106 7Ar assPs�.. _ _._. ,...•"-��Jra, 5106 Per assessable foot for direct cost was used. The _ -"-- cenerit, as est_mate�, is 1132,567.113 and the pud is benefit is $68,24_. :n ad-.i .nn, i,:6.;51.0.^, .;i 11 be f::nde- by the Sewer runt ftr inSt3lli:_- -: µ,e ne;.!-saary sewers. Mr, olkowski made a motion to accept the enginee:'t estimte, plans, to adopt a resolution and to set a public nearing date fir t protect. This was sec_n.ed by Mr. Barber. The motion -cassed jnanimous:. :.- c adopt::)n of the resolution. The Chair then set the public hearing ._:e :ar March 33, I�i I� �I�� III �� III I 1 '' 1' I I q q!� �I �� I ' �� it 'I i'I ] I•I Ij� II III' II I I' III I I I 9 ,, � I',��I�ilil�l RI,��lII II � � Page -3- * or,I inch 1 nri Following the agenda, the next order of business was to review the proposed Paving of Greeley Avenue, Special Assessment 1385. The Engineer for the Board presented the plans, engineer's estimate and the fact sheet for the project. The Board then reviewed the material. It was pointed out by the Engineer that the width of the street was 18' due to the fact that the right-of-way is only 251. it is being proposed that the street be made a one-way street in lieu of providing a cul-de-sac as requested by the residents as there is not sufficient right-of-way for a cul-de-sac. It was noted that alternates would be used for this project for paving the street with asphalt and with concrete. The total estimated cost of the project for paving the street with asphalt is tl04,377.32. The estimated cost for paving the street with concrete is $119,292.32. in both cses, the assessable cost per foot would be $106 for direct benefit; therefore, the public benefit for paving with the asphalt pavement is �34,792.44 and the private benefit is t69,584.08. For paving paving with concrete, the public benefit is $39,764.11 and the private benefit is 09,528.21. A discussion ensued in which Mr. Figurelli made a motion to accept the plans, engineer's estimate and adopt a resolution to set the public hearing date for Special Assessment 1385. It was seconded by Mr. Barber. The resolution was adopted and the motion passed unanimously. The chair then set the public hearing date for the Paving of Greeley Avenue, Special HJJessmt=nt 1335 as April 6, 1)Z) ?.: . The chair then directed that the necessary notices be sent and documents prepared for the above public hearings as required by law. Under other Business, the Engineer for the Board indicated that he had received a letter of opposition for the paving of Arnold Place which would be read into the minutes of the public hearing for the project. The letter received from the individual that would be assessed an estimated cost of $12.00. Next, the Engineer for the Board presented the bid tabulation for the paving Or Culver Street, $p'Clsl hJJ�JJ'ER. 12?4, req::es ing _...a. _ .,.a review of th. tabulation be postponed until the meetina of `larch 13, 1959 3s there will have to be a decision made to determine if this street will be caved with concrete or asphalt. The Board concurred. There being no E irther tuainesa, Mr. ..rural.: ^age 3 - ---" 514OUrn which was seconded by Mr. Barber and the meeting was adjourned at 4:45 P.M. James 5. Tonkinson Engineer for the Board JST:dt cc: Joel M. Asorooth Kirsten Davis Kathy Brown MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 8, 1989 Members Present: David Barber, President Robert Shonk, Finance Director Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Richard Figurelli, Superintendent of ;dater 5 Sewer Dept. Others Present: Those indicated on the attached attendance sheet The Board held a public hearing for the proposed paving of Michigan Avenue from South Boulevard to approximately 170' south of South Boulevard, Special Assessment 1381, at 8:15 P.M., in Room 2404 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 8:20 D.14. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement as mandated by the State that they be on the Board. The Chair then turned the meeting over to the Engineer for the Board. Mr. Tonkinson explained the purpose of the special assessment proceedings. He also explained the mandate of the City Council in 1979 for paving all of the unimproved streets which, at the time, represented approximately 14.5 miles of streets. He explained the cost -sharing process as put forth by Resolution 72-R-74 which was reaffirmed by the City Council in its mandate of 1979. He described the action taken by the Boa_! and the city Council to date concerning these unimproved streets and indicated that approximately four (4) miles of streets remain to be paved. The Chair then turned the meeting aver to mr. Shc nk whc explained the special assessment procedures as they relate to collections and oi:linas. Mr. shank informed those present of the ability to make payments o:•er a ten year period on the assessment with 7% simple interest being paid on ^e unpaid balance annually. He also stated that the billings for the asses_z-ent are initiated by the City of rvanston and are sent out on the 15th of and hecorme due on January 2nd of the following year. He explained when the project is complete the necessary papers are filed in the Circuit :^urt of COOK County and at that time the Court will order collection. He ans-ae:ed questions on the billing procedures to the satisfaction of the indivi:_a: present. The Chair then described the scope of the project and the ra:ation of it to the Engineer's Estimate. He indicated that in calculatinc tte assessments that the 2/3 Rule would have made the cost per assessable :got approximately t"-axinun 3—onint of �In6 cep� for ..sect -nc� •far •a olj tfa oV-'+1 �i rip rj tea liffarance bPtwpen _n? _. e.._ and indirect cost. He answered questions concernina clarification o_ _-.eaN cn6. Page --2- Minutes of public Hearing S.A. 1381 Next, he pointed out that as indicated on the notice for the public hearing, the total estimated cost of the project including Engineering and Legal is $$46,309.20. The portion to be assessed to the property owners is $11,821.12, whereas the city as a whole will be paying $34,488.08 as a public benefit. In addition, as Michigan Avenue has no sewer, a new sewer will be installed at a total cost to the City of �19,362.00. This cost will not be part of the special assessment cost. The Engineer for the Board, with the use of visual aids present, explained the overall design and answered questions concerning drainage, the width of the street, the extend of the parkway and the length of time the construction would take place. He also explained that a 40 restrictor would be placed in each of the catch basin outlets to retain water in the street for a short period of time during a heavy storm. Donna Fritz of 200 South Boulevard asked for clarification of the extent of the parkway on the west side of Michigan Avenue. The Engineer for the Hoard indicated that the four parking stalls that exists in the parkway area just north of the alley would be eliminated and that a full parkway would be placed there. A discussion ensued in which Ms. Fritz indicated that a portion of the eiaht unit condominiumm uses this as additional oarkinu and many cars from other areas use this street for parking since they were not always able to park elsewhere. Next, the Engineer for the Board stated that he had received a letter from Gerald Glley, Executive Director of Shore Community Services for Retarted Citizens, the owner of the property on the east side of Michigan Avenue at 503-11 Michigan Avenue stating that they *wish to express their support of the City's plan to pave this short section of the City street'. The Chair asked for other questions or concerns and receiving none, Mr. Olkowski made a motion to adhere to the fist resolution of the Board for this project and to recommend the paving of Michigan Avenue, special Assessment 1381. Mr. Barber seconded the motion which passed unanimously. The Board members then affixed their signatures to the adhering resolution and the recommendation. The Chair ad-iourned the meeting at 8:50 P.M. (:)ames S. Tflnkinson ty Engineer JST:dt cc: Joel M. Asorooth xirsten Davis- :�3t'iv Brown ..Z r ., ; I 1 S'CC1AL ASESSMLENT N A M E SIGNATURE. ADDRESS PROCEEC {Please P� O-YES I NO MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 8, 1989 Members Present: David Barber, President Robert shonk, Finance Director Thomas olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Richard Figurelli, Superintendent of Water 6 Sewer Dept. Others Present: Those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed paving of Arnold Place from south Boulevard to 170' south of South Boulevard, Special Assessment 1380, at 7:00 P.M. in Room 2404 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Chair called the meeting to order at 7:05 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as mandated by the State Statutes. He then turned the meeting over to the Engineer for the Board. yr. Tonkinson explained the purpose for the Board and the need to follow state statutes in carrying out the special assessment proceedings. He also explained the mandate of the City Council in 1979 for palling all of the unimproved streets which, at the time, represented approximately 14.5 miles of streets. He explained the cost -sharing process as put forth by Resolution 72-R-74 which was reaffirmed by the City Council in its mandate of 1979. He described the action taken by the Board and the City Council to date gong?rninc unimproved strpats an: inr4cato�! that four r4l miles of streets remain to be paved. The Chair then turned the meeting over to Mr. Shonk who explained the special assessment procedures as they relate to collections and :..::ir,gs. mr. h nk C me! those rese F f ,•hp ✓:1i~ f Ma e � ne is n��nr a to 1e er 1'1_7r. _. OS R.. O, _ 3 „V _O ., �C 3.1., !'!_ _ _!1 .,*ear r is on the assessment with a 7% simple interest being paid or, :^e unpaid balance annually. He also stated that the billings for the asses-t-ent are initiated by the City of Evanston and are sent out on the 15th of :,A:e-:,er ar.w become due on January end of the following year. He explainer _ne +q rn+.lp�a� the necessary paoe+5 are Filed in the Circ-;i- --)urt of Cook County and at that time, the Court will order collection. 3e also state.: that at that time, the final costs will be known and the assessment will refle:t the final costs. The Chair then turned the meeting over to the Engineer fcr _~e Boar? who described the scope of the project and the relation of it the =ngineer's Estimate. He also indicated that in calculating the assess-ents that the 2/3 l.I .j. -,3de t"'. E' co':' -�r 15=97:,7_- . � a cn.� a7n rnv a^ Pace -2- Minutes of Public Hearing S.A. 1380 therefore the maximum amount of �106 was used. He also explained that the indirect cost would be one -quarter of the �106 or $26.50 per assessable foot. He stated, as shown on their notice for the public hearing, that the total estimated cost of the project including Engineering and Legal costs is y51,895.45. of this cost, the private benefit or that cost that would be assessed against the property owners is $14,111.76 whereas the city as a whole as a public benefit will pay $37,783.67. In addition, because the street has no sewers, that new sewers will be installed and financed by the city's Sewer Fund in the amount of $20,224.00. The cost of the sewers is not part of the assessment costs. The Engineer for the Board described the difference between the direct and indirect assessments. He explained that the property owners were assessed that abutted the improvement as well as within 1/2 block of the improvement in both directions. The Engineer for the Board, with the use of visual aids present, explained the overall design and answered questions concerning drainage and the manner in which water from the street would enter the sewer system. He also explained that 4' restrictors would be placed in the catch basin outlets to retain water in the streets for a short period of time during a heavy storm. A discussion ensued in which the question arose as to the need for paving Arnold Place as some of the citizens present felt that it was in good condition due to a developer placing material on it when the condominiums were built on the west side of the street. Mr. Tonkinson explained there was no base to the street and that the developer, at the direction of the City, placed a 1• asphalt surface over the street as he had disrupted at least one -quarter of the west portion of Arnold ?lace in his construction of the necessary parkway curb. A discussion also took place concerning the need for other improvements in the City and that the financing of this project could be better used on these other needs. M.r. Peter F. MurphV of 1003 5o.:th Boule7ard awed if these funds had to be expended on this street at this time or whether this money could be deferred for improvement in future years. In response, Mr. :onkinson stated that the current policy is to pave all unimproved streets and that this street, witch its 1" overlay, would not lazt thr. tug`, a . _ __ _ .ter any therefore f-inds were identified fcr rl�is street. in resscn5e to the inquiry from mr. Murphy, Kr. Shonk stated that the General oblication Bond funds could be placed in an account to rather interest and to used at a :ate: date For the paving of this street. However, he stated that the Enc:-:Ger for the Board was correct in that these snim praved streets were to to navinn the street would escalate. As part of the discussion, mr. Jay Franker from the Solar yanace-nent Co -.any, which represented the owner of 506 to 518 Sheridan Road, Owner of the property on the east side of Arnold Place, stated that he .ranted the street paved and indicated his concern for protection of his par,:-aay. :'.,e Engineer for the Board indicated that the curb that is being place:, as aeing pro_osed, would be west of the existing established lawn and therefore he would gain 322. �n-1l r 2r,4:WI.; . Page _3_ minutes of Public Hearina S.A. 1380 Next, there was a discussion concerning the existing parking situation on Arnold Place., currently, vehicles are parking perpendicular to the lawn on the east side of the street. It was pointed out that this would be eliminated and there would be parallel parking as a standard 30' wide residential street was being proposed. Also, a concern was voiced for the traffic in the alley way adjacent to the cemetary, south of South Boulevard. Mr. Tonkinson responded that he had been in touch with the Traffic Engineer and that the Traffic Engineer was proposing additional parking on South Boulevard, east of Arnold Place and is also looking into the possibility of making the alley between Arnold Place and Michigan Avenue one-way west so as to discourage through traffic in the alley system. One citizen proposed that the street be paved to allow perpendicular parking on the east side. The Engineer for the Board said that if that position was held by the majority present, that the design could be changed. However, it would mean elimination of portions of the parkway lawns. He then asked for a show of hands and there being none he moved on to requesting additional questions concerning the design. There being none he :rent to the visual ails and tha stataA that there were no direct assessments. In response to an inquiry by Mr. Murphy of 100E South Boulevard, Mr. Tonkinson stated that anybody that wished to make a statement could make it and it would be entered into the records by way of the minutes. The Char then asked for those who wished to make a statement to identify themselves and give their address. Mr. Peter F. Murphy of 100a South Boulevard, the ?resident of the Condo Association, stated that this is an incredible waste of money and distributed pictures showing the condition of the street, stating that it is in good condition. He also stated that he honestly did not know how long it would last but that the City has other needs for this money. Pe further stated that he had tal*.on .. rote of the memi_ers 7F o S=3ociarinn and 100% of the members are 0000sed to the vavina. He stated *hat he believes that the street should be deferred for pavina for two to three years or as many years as the condition of the street can be maintained. he chair read a .prier re^e::oa r. ur. S 'ar_. p.:). Sheridan Road, who indicated that they 'were totally and unalterat:y scposed to this plan and proposal*. The Chair then asked for other statements and there bein: ~e, _:-e Ezaineer F]r t'%e !�rar� 3"sa a in 3iiariP,n rpGr1., _ "x` arid'l an-11"ro to the first resolution adopted by the Board and to reco--e:d the paring of Arnold Place, yr, Olkowski seconded the mntion which pass-s unanimously. ':he Scard members then affiyei their signatilres to the adherinz _%s3_tion a,-,-Atherecommendation. The Chair informed those present that the resor-endation would be before the Administration and Public works Commit.4-e at their meeting of March 27, 1989, at 7:30 P.M. Page -4- Minutes of Public Hearing S.A. 1380 There being no further business, the meeting was adjourned at 8:12 P.M. ames S. Tonkinson Engineer for the Board JST:dt cc: Joel M. Asprooth Kirsten Davis Kathy Brown Herb Hill . � P% l .,)p v NAME (Please Print) 0 H / All `/tj p /2/-11 ,7.,-4 v f to G1A11V J oA-NIS LEA IvtQrr- c, Pu01 offA PZ ADDRESS PROCEED YES I NO jaalv . ieo a fog S4 y-L J ' 7 i�a_het. �u 10(o,)I5 f� I SIGNATURE I v ' 11 1 11111 1 1 1 11 t Ili ll � I ;AIIIIII �J! I ljjyI liI IJill , 1iI iil ki 111111I fl 11 11 , 11 1 , 1 I' III I! 1- I MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 13, 1989 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Herb Hill, Attorney for the Board The Board Of Local Improvements met on March 13, 1989 at 3:00 P.M. in Room 3650 at the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:10 P.M. The first order of business was to review the minutes of February 13, 1989. Mr. Shonk made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. Next, the Board reviewed the minutes of March 6, 1989, the meeting held to set public hearing dates for special assessment projects. The Chair drew attention to the revised set of minutes as received by way of the memorandum of March 13, 1989. A discussion ensued in which Mr. Olkowski indicated that no mention was made of a gas line and a possible conflict in the paving of Greeley Avenue. The change was noted in the minutes. Mr. Figurelli made a motion to accept the minutes as revised which was seconded by Mr. Olkowski. The minutes were approved unanimously. The Board then reviewed the minutes of the public hearing held on March 8, 1989 for the paving of Arnold Place, Special Assessment 1380. A discussion ensued in which it was pointed out that the minutes reflected the content of the public hearing accurately. Mr. olkowski made a motion to accept the minutes as written which was seconded by Mr. Shonk. The minutes were approved unanimously. Next, the minutes for the public hearing held on March 8, 1989 For the paving of Michigan Avenue, Special Assessment 1381, were reviewed. :t was noted that on the second sheet in the second from the last paragraph mere are two typographical errors and one typographical error in the last paragraph of the minutes. These were duly noted. Mr. Figurelli made a motion to accept the minutes as revised which was seconded by Mr. olkowski. The minutes were approved unanimously. Page —Z— BLI Minutes for Meeting of 3/13/89 Following the agenda, the next order of business was a report on final costs for paving three (3) special assessment projects. The Engineer for the Board presented a fact sheet for the paving of Colfax Place, Special Assessment 1368 and indicated that the final inspection was held on this project and the project was found in conformance with the plans and specifications and that all waivers of lien for the project had been received. Referring to the fact sheet, he noted that the total cost of the improvement is t68,260.16 of which the construction cost is 62,624.00 and the cost of engineering and legal expenses in aggregate is t5,636.16. A discussion ensued in which the Board discussed the percentage applied for engineering and legal expenses, with the Attorney for the Board stating that a maximum of twelve percent (12%) could be used. However, the Board has been using nine percent (9%) since 1979. Mr. Shonk made a motion to accept the final costs and to issue the first voucher in favor of the City of Evanston for legal and engineering costs in the amount of $5,636.16 to be dated March 13, 1989; also, to direct the Attorney for the Board to file the voucher and the necessary amended roll in the Circuit Court of Cook County. This was seconded by Mr. Olowski. The acceptance and the motion passed unanimously. Next, the Engineer for the Board presented the fact sheet for Dartmouth place, Special Assessment 1369 indicating that the project was inspected and conformed to the plans and specifications and that the final waivers of lien had been received. Drawing attention to the fact sheet, Mr. Tonkinson pointed out that the final construction cost for the project is �57,160.75 and that the engineering and legal costs in aggregate is �5,144.46 and therefore the total cost of the improvement is *52,305.21. After a discussion, Mr. Shonk made a motion to accept the total costs for the project and to issue the first voucher in favor of the City of Evanston to be dated March 13, 1989 and to direct the Attorney for the Board to file the first voucher along with the amended roll in the Circuit Court of Cook County. Mr. Figurelli seconded the motion which passes unanimously. Mr. Tonkinson then presented the fact sheet for the paving of Clifford street, Bernard Place and Isabella Street, Special Assessment 1370. He stated that the final inspection had been made and the project conformed Fa the plans and specifications. Also, that the final waivers of lien had been received. With the use of the fact sheet, the Engineer for the Board pointed out that the final contract amount for the project was $175,381.90. However, of this amount, *22,555.00 were charged directly to the sewer Fund for sewer improvements and were not a part of the assessable cost. Therefore, the total assessable cost was t152,826.90. The engineering and legal expenses in aggregate is $13,754.42 and the total cost for the assess -en' is 5166,581.32. A discussion took place concerning the project after wh:_- fir. Olkowski made a motion to accept the final costs and to issue the first vcuc^er in favor of the City of Evanston dated March 13, 1989 for engineering and legal costs in the amount of $13,754.42. Also to direct the Attorney for the Board to file the first voucher and the amended roll in the Circuit Cou:! of Cook county. This was seconded by Mr. Figurelli. The acceptance and motion passed unanimously. Page -3- BLI Minutes for Meeting of 3/13/89 Following the agenda, item #3, was to review the bids on special Assessment 1374, the Paving of Culver street. The Engineer for the Board distributed the bid tabulations, the fact sheet and the memorandum of January 17, 1989 setting forth a policy. He explained that alternate bids were taken at the direction of the Ward Aldermen and that the tabulations presented are for paving with asphalt and paving with concrete. He then reviewed the policy that was set forth by way of the memorandum of January 17, 1989 stating that due to an administrative error and the inability of this project to be paved in 1988, that the maximum amount charged was frozen at that time as two-thirds of the cost of the project as determined by the Engineer's Estimate. Therefore, the maximum allowable cost per assessable foot for paving with asphalt would be $86.24 and for paving with concrete would be �96.47. With the use of the fact sheet, he explained to the Board that the apparent low bidder for asphalt paving is J.A. Johnson Paving Company, at a bid amount of 03,496.85. of this amount $5,920.00 is to be paid from the Water Funds and is not to be assessed for this special assessment. The total construction cost to be assessed is $67,675.85 and the engineering and legal costs in aggregate is t6,081.92 therefore, the total cost of this special assessment is t73,658.77. using the 2/3 Rule, the cost per assessable foot is �74.16 which represents a substantial savings to the assessees. In addition, the low bidder for the concrete paving is Capitol Cement Company at a bid amount of t86,662.75. *6,500.00 of this bid amount is to be financed by the water Fund and is not part of the assessable cost on the project. The special assessment portion for construction is $80,162.75. The aggregate amount of the engineering and legal expenses is �7,214.65 therefore, the total special assessment cost is t87,377.40. Again, the 2/3 Rule applies and the cost per assessable foot is 87.97. A discussion ensued concerning the costs associated with paving the street with asphalt versus concrete and the durability of the two materials. Mr. olkowski made a motion to accept the low bid of J.A. Johnson Paving Company in the amount of $73,496.85 for the paving of Culver Street. Mr. Pigurelli seconded the motion. The Chair called the question and four (4) of the members indicated that they were for accepting the low bid of J.A. Johnson Company, in asphalt. one member, Mr. Tonkinson voted against the motion. The motion passed. The Chair then called attention to Item #4, Review Status of the unpaved Streets. The Engineer for the Board reported that all streets are going according to schedule with the exception of Highland Avenue which requires that a new land appraisal be made for the acquisition of the needed right-of-way. Wesley Avenue was being held awaiting responses From the county Assessors's office concerning the possible increase in -axes to the property owners should the street be vacated and the owners acqui�� .he right-of-way. Poplar Avenue is ready for a public meeting so as to desz:ibe the scope of work in relation to the commuter parking being proposed. The Chair directed the Engineer for the Board to contact the Ward Aldermen concerning a public meeting for Poplar Avenue. The Engineer for the Board reported that McDaniel Avenue north of Dempster street, which is to be funded by Community Development Bond Grant Funds needs additional right-of-way to pave the street. He indicated that the property owners on the east side of McDaniel Page -4- BLI Minutes for Meeting of 3/13/89 Avenue own 33' of land west of the existing right-of-way that the City has for street purposes. He further stated that the Ward Aldermen should be contacted to determine if they would agree to contacting the property owners on the east side of McDaniel Avenue in a request to acquire their 33' of land needed for the paving. The Chair indicated that the Ward Aldermen should be contacted. There being no other Business, Mr. Barber made a motion to adjourn which was seconded by Mr. Olkowski. The Chair adjourned the meeting at 4:27 P.M. The next regular meeting of the Board of Local Improvements will be held on April 11, 1989 at 3:00 P.M. in Room 3650 in the Civic Center. AJamesS. Tonkinson Engineer for the Baard JST:dt cc: Joel M. Asprooth xirsten Davis ✓ Kathy Brown Herb Hill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 16, 1989 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Wate 6 Sewer Dept. James S. Tonkinson, Engineer for the Hoard Members Absent: Thomas Olkowski, Superintendent of Street Department Others Present: Those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed paving of the alley north of Lyons street, east of Laurel Avenue, Special Assessment 1378, at 8:15 P.M. in Room 2403 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois, The Chair called the meeting to order at 8:17 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as mandated by the State Statutes. He further stated that the petition for paving of this alley was circulated by Sharline Payne of 1808 Hartrey Avenue. He indicated that the petition was reviewed and accepted by the Board of Local Improvements on October 10, 1988 and that it contained property owner signatures representing 58.79% of the abutting property. He also explained to the individuals present that the Board is holding this public hearing in order to hear facts concerning the paving as well as the presentation of the project with information concerning the manner and procedure for assessing special assessment projects. After the meeting, the Hoard will vote as to whether to proceed with the Droject or to abandon it and will prepare a report for the City Council. The chair then turned the meeting over to Mr. Shonk who exp..ained tae special assessment procedures as they relate to collections and billings. Mr. Shonk informed those present of the ability to make payments over a ten year period on the assessment with a 7% simple interest being paid on the unpaid balance annually. He further stated that the billings for the assessment are initiated by the Ci`_v of Evanston and are sent out on the I.th of December and become duP on :anuary _'nd of the following year. He expla:ne,: • ~at when the project :S c'J,^,rle—_.� an'! . -t— costs are Known that _ . - _'S7:S —:1 .00 filed In the `our_ Jf mock County for review, ,!,: '.?}' Ire determined to be in order, the Court will order collecti:^ for _'nis assessment. In addition, he explained that the individu._ property owner may make one payment or any number of payments in any year an- that they ,may pay the total or a portion of their special assessment within Sixty (60) days of the Court's order to collect, without interest. Page -2- BLI Minutes of Public Hearing on March 16, 1989 S.A. 1378 The chair then turned the meeting over to the Engineer for the Board who described the scope of the project and the relation of it to the Engineer's Estimate. The Engineer for the Board indicated that the total estimated cost for the proposed improvement is �123,900.84. He also stated that in assessing the parcels abutting the alley that depth factors were used. He explained the use of depth factors and stated that the depth factor tables were compiled by the National Association of Assessor officials and had been used by many communities including the City of Evanston for many years. These depth factors help to equalize the assessments for the corner properties abutting the intersection of the alley system at its "T". He also stated that the unit cost per assessable foot using the depth factor is $93.16. The Engineer for the Board with the use of visual aids present, explained the overall design and answered questions concerning drainage, the ;canner in which the approaches to garages and sidewalks on private property would be treated. He stated that the contract does not include the replacement of aprons or sidewalks outside of what is needed to pour the concrete alley. He did say there are provisions made within the documents to set a cost for this work and that people may use this contractor or contract with other contractors to have the work done. He explained that a 10" storm sewer is to be placed in the alley and that surface drains and structures will receive the storm water. He also stated that 4* restrictors would be placed in the catch basin outlets to retain water in the alley for a short period of time during a heavy storm. In response to an inquiry as to how long the alley would be closed and what provisions should be made for parking, Mr. Tonkinson stated that the alley would be closed for approximately fourteen (14) days in order to allow the curing of the concrete to take place. He stated that the Board- works with the Traffic Engineer to relieve parking restrictions in the area during this period of time and also contacts the head of the Sanitation Department for front yard pick-up of trash and garbage. There being no further questions concerning the construction of the alley, the Engineer for the Board explained the manner of assessing wit'-, the use of a visual aid. He explained the use of depth factors and how t.:e were applied to adjust the length of the abutting property along the alle; right-of-way and described the standard lot that is used in the official -kept~ factor tables as being 125' in depth and that the factor for this depth is one. He asked for other questions concerning the manner of assessing and there teing none he concluded his presentation. Mr. Tonkinson indicated to =..cse present that he had a work s.-eet which contained the estimated assessments f,: the oronos_: project and that if individuals wished to review it the,. - 'c so after _ne meeting. The Chair then asked if individuals wished to make a state-ent ccncerninz this project and if so, to state their names and the address of t.".ei: residen_-a before making the statement. Mrs. samuel Headd of 18Z3 La.:rel Avenue stated that she will be glad when the paving is done. !fir. Edron H?wa:d of 1824 Hartrey Avenue reiterated the statement that he was concefne_4 snout the Page -3- BLI Minutes of Public Hearing on March 16, 1989 S.A. 1378 parking restrictions that exist during the period of time that the alley could not be used and that he hoped that the Board would accomodate parking on the street. Ms. Josie Dixon of 1836 Hartrey Avenue indicated that her grandmother owned the property and was on a fixed income and wanted to know if there was any provisions for assisting retired individuals on a fixed income. In response to the inquiry, she was informed that currently there is no policy for such assistance. Ms. Sharline Payne of 1808 Hartrey Avenue stated that she was all for the paving and couldn't wait until it gets done. The Chair then notified those present that if they wish to mark the attendance sheet there is a column to proceed with the paving and a column that indicates the desire not to proceed with the paving. Individuals may affix their mark for or against after the meeting. The Chair then indicated that he would entertain a motion concerning the paving of this alley, special Assessment 1378. Mr. Shonk made a motion to proceed with the special assessment process and to adhere to the 1st Resolution and to recommend that an ordinance be prepared for introduction to the City Council. Mr. Figurelli seconded the motion which passed unanimously. The Board members then affixed their signatures to the necessary documents. Those present were notified that the report from the Board and the ordinance along with the recommendation would be introduced by way of the Administration and Public Works Committee at its meeting of April 11, 1989. Mr. Tonkinson made a motion to adjourn which was seconded by Mr. Shonk. The Chair adjourned the meeting at 9:00 P.M. James S. Tonkinson / Engineer for the Hoard JST:dt cc: Joel M. Asprooth Kirsten Davis - Kathy Brown Herb Hill SPECIAL ASSESSMc' i 1, NAME PROCEED (Please Ptint), SIGNATURE ADDRESS YES I NO �J-owrf AvtR--y Li mtn t-6 y. *} i All �s l7� ?/ 1 0eu� dx� - Y 8 s �ULJ ✓ 18 3 u 4"4-u. �, 1 3 1-4V4(0 rIC ✓ , C� / MINUTES of THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 16, 1989 Members Present: David Barber, President Robert shook, Finance Director Richard Figurelli, Superintendent of Water b Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent: Thomas olkowski, Superintendent of Street Department others Present: Those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed paving of the Alley north of Nathaniel Place, east of McDaniel Avenue, special Assessment 1377, at 7:00 P.M. in Room 2403 of the Civic Center located at 2100 Ridge avenue in Evanston, Illinois. The Chair called the meeting to order at 7:02 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as mandated by the State Statutes. He explained the purpose for the Board and the need to follow State Statutes in carrying out the special assessment proceedings. He also explained with the use of the Fact sheet that the petition was circulated by mr. George E. Blackwell of 2417 Nathaniel Place and that the petition was reviewed and accepted by the Board and that the petition indicated that 68.75% of the abutting property was represented by property owner signatures. He also indicated that a petition opposing the paving of the alley was received on November 22, 2988 and reviewed by the Board. This petition indicated that 54.34% of the abutting property was represented by signatures on the petition. The Board directed that plans, specifications and an estimate be prepared and on February 13, 1989 set the date for the public hearing as March 16, 1989. The Chai_ then turned t':e meeting over to Mr. shank -who exp:a:ned the special assessment procedures as they relate to collections and bi:::nas, Mr. shank informed those present of the ability to make payments over a ten year period on the assessment with a 7% simple interest being paid on the unpaid balance annually. He also stated that the billings were initiated b; the City of Evanston and are sent out on the 15th of December and beco-e due on January 2nd of the followinc year. He explained that when the pr=;e-t is complete and the construction costs are known that these costs are f:_.. _he Court of Cook county .and after approval, the Court orderS e also stated that the individuals have sixty (60) days fro- :-.e date of t::e court order to pay a portion or all of the assessment wit.`...t interest. Furthermore, if individuals wish to make more than one pa*.•-'.ent annually, this was allowed. with no further questions, the Chair then turned the meet_nc over to the Engineer for the Board who described the scope of the pro,e._ and the relation of it to the Engineer's Estimate. He also stated that in ca_-ulating the assessment that depth factors were used and that these dep_n. °actors are the Page —2— BLI Minutes of Public Hearing of March 16, 1989 S.A. 1377 acceptable factors which were compiled by the National Association of Assessor officials. He further stated that these depth factors were used so as to equalize the assessments within the block so as to reduce the burden on the two corner properties at the intersection of the `To alley. He stated that the total estimated cost for the proposed improvement is �73,358.64 and the unit cost per assessable foot with the use of the depth factors is 02.24. The Engineer for the Board stated that he had received a telephone call from the petitioner stating that Mr. Blackwell was no longer supporting the paving of this alley. The Engineer for the Board, with the use of visual aids present, explained the overall desian and answered questions concerning the length of construction and the need to maintain the edge of pavement below the lowest abutting property as part of the design feature. He also explained that 4" restrictors would be placed in the catch basin outlet to retain •pater in the alley for a short period of time during a heavy storm. The Engineer for the Board also indicated that there were some eL)Croachments in the alley and that letters would be sent out well in advance of any construction so as to notify any owners that wish to remove any obstructions they wish to keep, such as fences, may have sufficient time to do so. if said obstructions are not removed by the owner, the contractor will remove them and dispose of them during construction. There being no further questions concerning construction, Mr. Tonkinson explained the process of of assessing as it relates to this project with the use of a visual aid. He Explained the manner in which the depth factors were applied to the lots indicating that a 125' lot in depth is identified with a factor of one. Any lots with a greater depth has a factor which is greater than one and any lot with a lessor depth has a factor which is less than one. All factors applied come from the official depth factor tables. There being no further questions concerning the assessment, tie Engineer for the Board indicated that he had present, work sheets, that could be reviewed that indicated the assessment that would be applied should the project proceed. He offered those present the opportunity to reviel these work sheets after the meeting. The chair then stated he would entertain a motion by a ?-a_-7emner :once:nin❑_ this Special Assessment 1377. Mr. Tonkinson made a mo=:_„ __ aoan:on _^e .st Resolution and to recommend not to proceed with this spe=:a: assessment, rhis was seconded by Mr. Shonk. The motion passed unanimous::. The individoais present were informed that due to the facts uncovered and t^e adverse petition received, the Board voted not to proceed with this special assessment to bring about the paving of this alley. ,L Page -3- BLY Minutes of Public Hearing of March 16, 1989 S.A. 1377 Mr. Tonkinson made a motion to adjourn which was seconded by Mr. Shonk and the chair adjourned the meeting at 7:45 P.M. James S. Tonkinson Engineer for the Board JST:dt cc: Joel M. Asprooth Kirsten Davis Kathy Brown Herb Hill a SFIECIAL ASS"ES SME,v NAME I SIGNATURE (Please Pant}' )3,--lerlz 1• < N%f-f Firr d/c cKc•� P I T I ADDRESS PROCEEC YES I NO La �ao2 /U 91(f 7' X I9INUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 2A, 1989 Members Present: David Barber, President Robert Shank, Finance Director Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed paving of Judson Avenue from South Boulevard, 150 feet south of the south line of south Boulevard, special Assessment 1382, at 8:15 P.I. in Room 2401 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Chair called the meeting to order at 8:17 P.m. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as mandated by the State Statutes. He further gave those individuals present a brief history of the street paving program for the City of Evanston. He indicated that in the mid--19701s, the City Council, in order to encourage the paving of the streets, adopted a cost sharing policy whereby the City would pay 1/3 of the cost of paving the street and the individual property owners would pay a maximum of 2/3 of the cost of paving the street. in 1979, there remained approximately fourteen (14) miles of unpaved streets and the City Council set a policy to complete the paving of all streets in the City of Evanston. They identified approximately 4.5 miles of unpaved in the southwest area of the City to be paved first. This was completed in approximately 1982. At that time, a 5--year plan was approved to pave the remaining streets. currently, the Board of Local Improvements is working on the 1969/90 street paving plan: which includes the paving of Judson Avenue. The President then outlined the meeting and stated that at the end of the meeting, the Board of Local 1morovements would vote on .� P.^er t. proceed with this project or to abandon it. He also stated that as -::s 13 a:: approved program under the current paving policy, that it would z q!i', -nlike'y that the Board would not vote to proceed unless there were faz_s revea_ed that are currently not known. He also stated that as part of the Board's responsibility, a report will be prepared for the City Ciincil concernina this paving project. .' Page -2- BLI Public Hearing for S.A. 1382 - Paving of Judson Avenue The Chair then turned the meeting over to Mr. Shonk who explained the special assessment procedures as they relate to collections and billings. Mr. Shonk informed those present of the ability to make payments over a ten year period on the assessment with a 7% simple interest being paid on the unpaid balance annually. With an example of a special assessment of $800, he explained that if the project moved ahead, that the first payment would be due on the 2nd of January, 1990 and at that time, there would be a principal amount of t80 plus 7% interest on $720 for a fraction of the year; which interest would be charged according to State Statutes. He stated that the billings for the assessment are initiated by the City of Evanston and are due on January 2, of the following year. He explained that when the project is complete and the total costs are known that these costs will be filed in the Circuit Court of Cook County for review. once they are determined to be in order, the Court will order collection for this assessment. In addition, he explained that the individual property owners may make one payment or any number of payments in any year and that they may pay the total or a portion of their special assessment within sixty (60) days of the Court's order to collect, without interest. He also stated that by using his example of $800 for an assessment that if the project was completed in August and the Court ordered collection, that the sixty (60) days would end in October and therefore the fractional part of the year where interest would have to be paid would be November and December or 1/6th of the year. Therefore, the interest due would be 1/6 of 7% of 020.00 or $8.40. The Chair then turned the meeting over to the Engineer for the Board who described the scope of the project and the relation of it to the Engineer's Estimate. The Engineer for the Board stated that the total estimated cost of the proposed improvement is $53,403.46. He also indicated that in calculating the 2/3 Rule set by the City Council would have made the cost per assessable foot approximately $255 and therefore the policy setting the maximum cost as tied into the Engineering News Record which is $106 was used. He further stated that the indirect costs would be one -quarter of the t106 or t26.50 per assessable foot. Therefore of the total cost for the project, the private benefit or that cost that would be assessed against the -property owners is t14,799.12 whereas the City as a whole as a public beneft t38,614.38. In addition, because the street has no sewer, a new sewer would be installed at a cost of t21,892, to be paid from the Sewer Fun-;. ':he cost of this sewer is not part of the assessment costs. The Engineer for the Board described the difference between direct and indirect assess;.ents. He explained that abutting properties as well as those within 1/2 'block of the improvement in both directions are assessed for the impr:)vemen'. .te Engineer for the Board, with the use of visual aids present, concerning_ drainage and the manner in which the aooroac­e= :3ra-1es and: sidewalks on private property would be treated. He also s`a~e: tta, 4• restrictors would be placed in the catch basin outlets retain water in the alley for a short period of time during a heavy storm. Page -3- BLI Public Bearing for S.A. 1382 - Paving of Judson Avenue With the use of a visual aid, he indicated that a 140 tree adjacent to the alley was to be removed and that this was the only tree to be removed on the project. He indicated that the design accomodated two large mature trees at the south end of the street and within the west portion of the street right-of-way. A discussion ensued in which individuals present stated that they were not concerned about removal of the 140 tree but were very happy to see the mature trees were to be saved. There being no further questions concerning the construction of the pavement and the treatment of the adjacent parkway, the Engineer for the Board explained the manner of assessing with the use of a visual aid. He stated that there were no direct assessments as no land lots faced Judson Avenue. Therefore, all assessment were based upon the cost per foot of $26.50. He indicated the manner in which this cost is applied to the individual lots and answered questions concerning relative benefits and assessments. He asked for other questions and there being none, concluded his presentation. Mr. Tonkinson indicated to those present that he had a work sheet which contained the estimated assessments for the proposed project and that if individuals wished to review it, they may do so after the meeting. The Chair then asked if individuals wished to make a statement concerning this project and if so, to state their names and the address of their residence before making the statement. The Chair, hearing no statements, notified those present that if they wished to mark the attendance sheet there is a column on the sheet to proceed with the paving and a column that indicates the desire not to proceed with the paving. Individuals may affix their mark for or against after the meeting. The Chair then indicated that he would entertain a motion concerning the paving of Judson Avenue, special Assessment 1382. Mr. Shonk made a motion to proceed with the special assessment process and to adhere to the 1st Resolution and to recommend that an Ordinance be prepare' for introduction to the City Council. Mr. Figurelli seconded the motion whit^ passed unanimously. The Board members then affixed their signatures to the necessary documents. Those present Were notified that the report from the Boa;: and the Ordinance along with the recommendation would be introduced by way cf the Administration and Public works Committee at the meeting of April 11, 1?57,. Mr. Tonkinson made a motion to adjourn which was seconde4- ^y Mr. Shonk. The Chair adjourned the meeting at 9:12 p.M. 0James S. Tonkinson City Engineer JST:dt Attachment: cc: Joel M. Asprooth Kirsten Davis Kathy Brown Herb Hill N AM SIGNATURE. ADDRESS PROCEEC (Please Print} YES I NO %G c zA A)XZ HG t; `P. .Ape ems- /Le, P `/G:7 Sq, 0� cp&m-- if A�V,� � � v MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 2$, 1989 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Sewer 6 grater Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: gone Others Present: Those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed paving of an al:ey north of Mulford Street and east of Ridge Avenue, special Assessment 1376, at 7:00 P.M. in Room 2401 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Chair tailed the meeting to order at 7:03 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as :undated by the State Statutes. He further stated the petition for the paving of this alley was circulated by Mrs, R. Moreau of 827 Mulford Street. He indicated that the petition was reviewed and accepted by the Board of Local Improvenents on May 9, 1988 and that it contained property owners signatures representing 88.05% of the abutting property. He also explained to the individuals present that the Board is holding this public hearing in order to hear facts concerning the paving as well as the manner and procedure for assessing special assessment projects. He also explained that at the end of the meeting a vote would be taken that would determine whether the special assessment would proceed and the that the Board would make a report and recommendation to the :ity Council as to its position. The Chair then turned the meeting over to Mr. Shonk who expla:n;4 the special assessment procedures as they relate to collections and r,illir-S. Mr. Shonk informed those present of the ability to make payments over ten :ear period on the assessment with a 7% simple interest being paid on the na:e^re of the unpaid balance annually. He further stated that the billin•:~ the assessment are initiated by the City of Evanston and are on the l5th of December and become ,ue on January Ind of the follo'.ir., e exp:ained that when the project is complete and the total costs are .: :'.at t'ese costs will be filed in the circuit Court of Cook County :.e ra•::ewed. :once they are determined to be in order, the Court will order c,11e t:on for this assessment. In addition, he explained that the individual property owners may make one payment or any number of payments in any year and t^a- they may pay the total or a portion of their special assessment within sixty 1601 days of the Court's order to collect, without interest. Page -2- BLI Public Hearing for S.A. 1376 - Alley North of Mulford Street The Chair then turned the meeting over to the Engineer for the Board who described the scope of the project and the relation of it to the Engineer's Estimate. The Engineer for the Board indicated that the total estimated cost for the project is �60,912.48. He also explained that the costs included Construction, Legal and Engineering costs. He further stated that the cost per assessable foot is �53.89. Mrs. Moreau, the petitioner, asked Mr. Tonkinson why it took the length of time to set a public hearing for this project. In response Mr. Tonkinson stated that the assessor's office indicated that the City of Evanston was the owner of all parcels south of the alley and abutting Mulford Street. It was only recently that the County identified the property owners within the block. The Engineer for the Board, with the use of visual aids present, explained the overall design and answered questions concerning drainage and the manner in which the approaches to the garages and sidewalk on private property would be treated. He explained that their exists a combined sewer within the alley right-of-way which is serving 5t. Francis and runs from St. Francis near Ridge Avenue to Custer Avenue where it connects to the Metropolitan Sanitary District's interceptor sewer. Because of the existence of this serer, the costs were reduced as there was no need to put in an extensive amount of storm sewer. He further explained that 4" restrictors would be placed in the drainage structures so as to pond water in the area surface for a short period of time during a heavy storm. Mr. Tonkinson informed those present that the alley would be closed for curing purposes of the concrete, after the pavement is in place, for ten (10) to fourteen (14) days. He also stated that provisions would be made for front yard pick-up with the Sanitation Department and that every attempt would be made to accomodate on -street parking during this period. The Engineer for the Board stated that encroachment letters would be sent out well in advance of any construction so as to allow the owners who wish to remove any obstructions within the alley to remove them or to place them within their property. Should the individuals elect not to remove them, the contractor would remove them and dispose of them during construction. There being no further questions concerning the construction of the alley, the Engineer for the Board explained the manner of assessinc with the use of a visual aid. He explained that the cost per assessable foo� is applied directly along the width of the lots abutting the alley. :n response to a question, he stated that St. Francis Hospitol will be assessed for the paving of the allay and that they are paying the majority of tf.F ,ssessment. Kr. Tonkinson indicated to those present that he had a wore ..eat whi_h conta.ne! the estimate? assessments for the proposed project and t7�i_ ifir,civldu3ls wished to review it, they may do so after the meeting. The Chair then asked if individuals wished to make a statement concerninc the project and if so, to state their names and the address of their residence before making the statement. Mr. George King of 304 Elmwccd Avenue stated that he would not use the alley as he had a driveway on r_lmwood Avenue to enter his garage at the rear of his property and that he resented that Page -3- BLI Public Hearing for S.A. 1376 - Paving of Alley North of Mulford Street individuals throughout the alley would force him to pay for the alley. He further stated that he was opposed to paving the alley. Mrs. R.K. Moreau of 827 Mulford Street asked if there could be speed signs placed within the alley so as to slow traffic that uses the alley. In response to the inquiry, Mr. Tonkinson stated that speed bumps were not allowed in the alleys as there is no policy for placing them and that they represented a hazard to those individuals that may speed through the alley, in spite of the speed bumps, as well as property owners within the alley. The Chair then notified those present that if they wished to mark the attendance sheet, there is a column to proceed with the paving and a column that indicates not to proceed. Individuals may affix their mark for or against after the meeting. The Chair then indicated that he would entertain a motion concerning the paving of this alley, Special Assessment 1376. Mr. Tonkinson made a motion to proceed with the special assessment process and to adhere to the Ist Resolution and to recommend that an ordinance be prepared for introduction to the City Council. Mr. Olkowski 2nd the motion which passed unanimously. The Board members then affixed their signatures to the necessary documents. Those present were notified that the report from the Board and the Ordinance along with the recommendation would be introduced by way of the Administration and Public Works Committee at its meeting of April 11, 1989. Mr. olkowski made a motion to adjourn which was seconded by Mr. Shank. The Chair adjourned the meeting at 7:45 P.M. 3 ames S. Tonkinson Engineer for the Board JST:dt Attachment: cc: Joel M. Asprooth Kirsten Davis, Kathy Brown Herb Hill NAME (Please Print }' -5 5•2-yHc2-A� A Mo R6- 9u . aLn �-iarADtcV1 SIGNATURE. ADDRESS ?33 h vim,=. ,f-0 8'3 7 ni �Cb�/-Zj 11�-f 20� a -WOOD PROCEEC' YES I NO MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 28, 1989 Members Present: Robert Shonk, Finance Director Richard Figurelli, Superintendent of water s Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: David Barber, President of the Board Others Present: Those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed paving of Barton Avenue from Howard Street to Brummel Street and Dobson Street from Barton Avenue 204 feet west of Barton Avenue, special Assessment 1384 at 7:30 P.M. in Room 2404 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. In the absence of the President, the Engineer for the Board chaired the meeting which was called to order at 7:38 P.M. The Chair introduced the members of the Board, indicating their staff position with the city and the requirement that they be on the Board as mandated by the State Statutes. He also stated that the Director of Public Works was the President of the Board of Local Improvements but due to illness, would not be present. He then gave those individuals present a brief history of the street paving program for the City of Evanston. He stated that in 1979, the City Council mandated that all unimproved streets be paved and directed that the first streets to be paved should be those in the southwest sector of the City. At that time, there were approximately 14.5 miles of unpaved streets in the City and the southwest paving area represented 4.5 miles. This area of the City had its streets paved in 1982. He also stated that in the early 1980's, a 5-Year Plan for paving the remaining streets was formulated and that currently the Board is working on the approved annual ele.-ent of the plan for FY 1989/90. He also informed those present that the policy that was set by the City Council in the mid-1970's for the City at large to share in the special assessment street paving project was being adhere to; that is, that the property owners would pay no more than 2/3 of the total cost of the paving project and also that in 1974 when the policy was set there were provisions for no cost per assessable foot to exceed $50 for a di:ec_ arsessment and one -quarter of that for an indirect assessment. This ass-_-saole cost was tied into the construction index and the maximum allowable co_zt t3day is t10e per foot for a direct assessment. He also stated that the reason for holdinc this meeting was to gather facts concerning the paving of Bart:�n Avenue and Dobson Street as well as to make a presentation of what is being proposed for this paving project and the manner and procedures for applying_ :he special assessment to individual properties. Page -2- Minutes of Public Hearing for S.A. 1384 - Barton Avenue/Dobson Street The Chair stated that at the end of the public hearing, the Board of Local Improvements would vote and would most likely vote to continue this special assessment project. Also, that there would be a report and recommendation by the Board transmitted to the Administration & Public Works Committee for further action. The Chair then turned the meeting over to Mr. Shank who explained the special assessment procedures as they relate to collections and billings. Mr. Shank informed those present of the ability to make payments over a ten year period on the assessment with a 78 simple interest being paid on the unpaid balance annually. He also stated that the billings for the assessment are initiated by the City of Evanston and are due on January 2nd of the following year. He explained that when the total costs are known that these costs will be filed in the Circuit Court of Cook County for review. Once they are determined to be in order, the Court will order collection for this assessment. He also explained that a property owner may make one payment or any number of payments in any year and that they may pay the total or a portion of their special assessment within sixty (60) days of the Court's order to collect, without interest. In response to a question, Mr. Shank stated that to the best of his knowledge that interest is deductible on a special assessment; however, the principle is not. Also, in response to a question, Mr. Shank stated that the increased value of the property due to the paving of the street would not likely be seen as an increase in the real estate tax for the property immediately after the paving is completed. It would more likely be realized when the quadrennial adjustment of real estate taxes were carried out by the County. There being no further questions concerning the collections or billings, the Chair turned the meeting over to Mr. Tonkinson, the Engineer for the Board who described the scope of the project and the relation of it to the Engineer's Estimated. The Engineer for the Board indicated that the total estimated cost of the proposed improvement is $200,913.16. This cost includes construction, engineering and legal costs. He indicated that in applying the City's policy concerning the assessments that with the use of the 2/3 Rule, the cost per assessable foot is $107.10 for direct assessment and therefor,! the maximum amount of $106 per assessable foot is used. Therefore, of the total cost for the project, the private benefit or that cost that would by assessed against the property owners is t133,942.11, whereas the City as a whole as a public benefit would pay �66,971.05. In addition, he stated that the cost of the sewer improvement in the amount of $16,451 would be financed from the City Sewer Fund and is not part of the special assessment costs. The Engineer for the Hoard described the difference between direct and inli:rect assessment and that the assessments are applied within 1/2 block of the improvement in ooth directions. He stated that the existing 12" sewer on Bartcn Avenue, with new drainage structures and new pipe leading Erom the drainage structures to the sewer, is to be installed. He also stated that 4• restrictors would be placed in the outflow pipe of the drainage structures so as to casse ponding in the street for a short period of time during a heavy storm. Page -3- minutes of Public Hearing for S.A. 1384 - Barton Avenue/Dobson Street With the use of the visual aids, he indicated that a 334 diameter tree would be removed as it existed in the center of the proposed roadway. However, the plan accomodates two mature trees that are slightly to the south of the center of the proposed cul-de-sac on Dobson Street. A discussion ensued concerning the memorandum which the Municipal Arborist, Dennis Ceplecha, furnished the Board concerning the three trees. The individuals present all concurred with the Arborist stating that all trees should be removed within the right-of-way. The consensus of those property owners affected was to remove the trees and provide an island in the center of the cul-de-sac with one or two new trees. In response to an inquiry concerning the landscaping, the Engineer for the Board indicated that he would contact the Arborist to determine the best species and size as well as the number of trees for this island. He also stated that the Arborist would probably request that only one tree be placed there. The Engineer for the Board answered questions concerning the width being proposed for Barton Avenue, that is, the 30' face to face indicated on the proposed plans. Ms. E. Hallinan of 135 Barton Avenue requested that the width of Barton Avenue be 27'. A discussion ensued in which it was pointed out that a 30' wide street is a standard width street for the City and provides adequate width for parking on both sides of the street as well as maintenance operations by the street Department. Mr. Olkowski informed those present that he would prefer the 30' width for snow plowing operations and should it be less than 301, there would have to be special postings when maintenance operations were to be performed on the street. He further stated that currently both Dobson Avenue and Brummel Street, east of Barton Avenue, where the streets are paved, it is necessary to make special postings for the street maintenance operations. Ms. Hallinan presented a petition to the Board with eight (8) property owners, on Barton, signatures indicating that they are in favor of a 27' wide street rather than the proposed 30' width. A discussion ensued concerni<g the use of Barton Avenue by others in the neighborhood drawing attention to the fact that both Brummel Street and Dobson street, east of Barton Avenue are one-way streets. The Engineer for the Board requested a show of hands concerning the width of Barton Avenue and here were seven (7) individuals in favor of making Barton Avenue 27' wide and nine (9) individuals in favor of continuing with the plan as indicated with a wide street. In response to a question concerning the possibility of mating Barton Avenue, in this area, restrictive parking by permit only, the Engineer for the Board said it might be done; however, staff would be unable to initiate it without Council approval. Alderman Larson, who was present at the meeting, stated that certainly he would be in a position to request such a proposal; however, he is only one member of the City Council and can not speaK for the other members of the Council. He further stated that he wil.' :�3•.e staff loo, into the possibility of such a proposal. The Engineer for the Board, having concluded his presentation concerning construction, moved on to the visual aid showing the manna: of assessing the property owners. He indiated which lots were being assessed directly and which lots being assessed indirectly, that is, which lots would be paying $106 Page -4- Minutes of Public Hearing, S.A. 1384 - Barton Avenue/Dobson Street per foot and which lots would be paying one -quarter of that or �25.50 per foot. He also indicated those parcels that were being assessed for indirect and direct assessment and explained the reasons for this manner of assessing. In response to an inquiry, Mr. Tonkinson stated that all streets in the City Of Evanston have been paved through the special assessment process and that the manner of assessing has remained the same throughout the years, that is, that the property owner within 1/2 block of the street to be paved are assessed in an indirect manner and the property owners that have the long side of the lot abutting the street to be paved pay an indirect assessment whereas property owners with the narrow portion or front portion of their lot abutting the street to be paved pay a direct assessment. All properties on the rectangle block street system that the City has have paid a direct and indirect assessment. As an example, when Dobson Street was paved, the properties on Dobson Street that are getting an indirect assessment currently for the paving of Barton Avenue would have had a direct assessment for the paving of Dobson Avenue. one individual requested where can the assessment be contested. In response to this, the Chair indicated that when the special assessment rolls and estimated costs are filed in Circuit Court, there will be a legal hearing. At that time an individual may, with the aid of an attorney, object to their assessment. He also stated that legal notices will be sent to all individuals being assessed stating the time and place of the hearing. Mr. Tonkinson then asked for other questions and there being none, concluded his presentation. The Chair indicated to those present that he had a work sheet which contained the estimated assessments for the proposed project and that if individuals wished to review it, they may do so after the meeting. Mr, olkowski then made a motion to revise the plans to indicate the removal of the additional two trees in the cul-de-sac area and the installation of an island in the center of the cul-de-sac with the necessary tree or trees, as defined by the City Arborist. He also stated as part of his motion that he would propose that the 30' width of Barton Avenue remain as being proposed on the current plans. This was seconded by Mr. Tonkinson and passed unanimously. The Chair entered the petition received from Ms. Hallinan into the records as Exhibit 'A'. Next, Mr. Figurelli made a motion to poceed with the special assessment process and to adhere to the 1st Resolution and to recommend an Ordinance be prepared for introduction to the city council. Mr. Shank seconded the motion. The motion passed 4-0. The Board members then affixed their signatures to the necessary documents. Those present were notified that the report from the Boa;; and the Ordinance along with the recommendation would be introduced by way of the Administration and Public Works Committee at either its last meeting of npril or its first meeting in May. 1 Page —5— Minutes of Public Hearing, S.A. 1384 Barton Avenue/Dobson Street Mr. Shonk made a motion to adjourn which was seconded by Mr. Olkowski. The Chair adjourned the meeting at 9:30 P.M. lOW s S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth Kirsten Davis -- Kathy Brown Herb Hill SPc CIAL A3S"S5MLH'NT NAME SIGNATURE. ADDRESS PROCEED (Please PrInt) YES I NO IIoo ?xh so.J I Za r? 7 0 +3 3 o -11 x x MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF APRIL 6, 1989 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water 5 Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent: Thomas Olkowski, Superintendent of Street Department Others Present: Alderpersons Jon O. Nelson and Margaret W. Wold and those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed paving of Greeley Avenue from Old Orchard Road/Harrison Street to Central Street, Special Assessment 1385, at 7:30 P.M. in Room 2404 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Chair called the meeting to order at 7:30 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as mandated by the State Statutes. He then gave those individuals present a brief history of the street paving program in the City of Evanston. He indicated that in the mid 1970's, the City Council, in order to encourage the paving of the streets, adopted a cost sharing policy whereby the City would pay 1/3 of the cost of paving the street and the individual property owners would pay a maximum of 2/3 of the cost of paving the street. He also stated that there was a limit placed on the cost per assessable foot charged to the property owners of $50.00 and that this cost was tied into the construction index and thereby has increased to $106 per foot today. This cost is for direct assessment. It was further stated that an indirect assessment would be 1/4 of this cost. He informed those present that the Engineer for the Board would co into more detail on the manner of assessinq and how these costs are applied to this project. He further stated that in 1979, there remained approximately fourteen (14) miles of unpaved streets and the City Council set a policy to complete the paving of all streets in the City of Evanston, ,here was a large segment of streets paved in the southwest area of town that was completed in the early 1980's. In the mid 1980's, there was an approval of a 5-year plan to pave the remaining streets. Currently the Board of :,ccal Improvements is working on the 1989/9C element of the street paving plan— hick includes the paving of Greeley Avenue. The President then outlined the meeting and stated that 3_ the end of the meeting, the Board of Local Improvements would vote on •.:ether to proceed with this project or to abandon it. He also stated that as t`.is is an approved plan under the current paving policy, that it would be highly unlikely that the Board would not vote to proceed unless there were facts revealed that are not currently known. He also stated that as part of the Board's responsibility, a report will be prepared for the City co.:ncil concerning this paving project. Page -2- riinutes of BLI Public Hearing for S.A. 1385 - Greeley Avenue The Chair then turned the meeting over to Mr. Shonk who explained the special assessment procedures as they relate to collections and billings. Mr. Shonk informed those present of the ability to make payments over a ten year period on the assessment with a 7% simple interest being paid on the unpaid balance annually. He stated that the billings for the assessment are initiated by the City of Evanston in the first part of December and are due on January 2nd of the following year. He also stated that the city normally allows twenty additional calendar days in January for collecting the bills. He explained that when the project is complete and the total costs are known that these costs will be filed in the Circuit Court of Cook county for review. once they are determined to be in order, the Court will order collection for this assessment. He explained that the individual property owners may make one payment or any number of payments in any year and that they may pay the total or a portion of their special assessment within sixty (60) days of the Court's order to collect, without interest. In response to a question, Mr. Shonk stated that the interest on the assessment is deductible but the principal is not deductible for personal income tax. The Chair then turned the meeting over to the Engineer for the Board who described the scope of the project and the relation of it to the Engineer's Estimate. The Engineer for the Board stated that at the request of Ward Aldermen, alternate designs are being considered and the legal notice received represents estimates for paving the street with asphalt and as an alternate, paving the street with concrete. He then indicated that the higher of the two estimates, that of concrete was used when applying the cost sharing policy. Two-thirds of the estimated cost of paving with concrete which includes engineering and legal expenses, in the amount of �119,292.32 was examined and it was found that the cost per foot is $109.30; therefore, the maximum cost per assessable foot of t106 was used for assessing the parcels of land on Greeley Avenue. The Engineer for the Board then with the use of the visual aids present described the scope of the project design and indicated the difference between paving with asphalt and paving with concrete stating that the design life of concrete is 25 years and the design life of asphalt is 15 years. He clarified this by stating that both materials will last much longer than their design life but maintenance will be needed on the asphalt sooner than the concrete. He then described the benefits and shortcomings of both materials. He also stated that the width of the street, because the right-of-way is only 251, is 18' from face of curb to face of curb to allow for sufficient room on both sides of the street to deposit snow for snow removal opera_:ons. He also stated that in order to allow parking on one side of the Z__eet, it is teing proposed that the street be one way north. discussion ena�ed concerning the possibility of placing a cul-de-sac at one end of the street, ma .King it a two way street with no parking and the need to contact the colt course adjacent to this right-of-way so as to get their fence repaired and to clean up the area adjacent to the fence. The Engineer for the Board indicated that there was an existing 10, sewer within this right-of-way and that it was to be used in connecting new catch basins for surface drainage on the new street. Also, Page -3- Minutes of BLI Public Hearing for S.A. 1385 - Greeley Avenue that within these catch basins would be 4" restrictors so as to allow ponding on the surface for a short period of time during a heavy storm. In response to a question, Mr. Figurelli stated that the existing 100 storm sewer is in good shape and that the flooding problems the property owners have at times in their basements is due to the sewers that the Greeley sewer empties into down stream. He also explained that the relief for this segment of sewer is being looked into but that the solution would be in the down stream area and not on Greeley Avenue. The Engineer for the Board explained that no trees were to be removed and that all trees were to be protected during construction. He explained the function of the pre -construction meeting and that the Municipal Arborist would be present to inform the contractor of the proper method of trimming roots and protecting the trees. one citizen requested that 1-1/2 foot walks be placed behind the proposed curbs. A discussion ensued in which the Engineer for the Board indicated that it would not be appropriate to make such a design change as there may be individuals not present that would not want this walk. He suggested that each individual who wanted such a walk to hire their own contractor or contact the contractor that is to do street paving and negotiate a price to have the sidewalk installed. This cost would be totally borne by the individual property owner and would not be part of the assessment. At the request of those present a vote was taken concerning individuals that wished to have the sidewalk incorporated as part of the project. Four individuals were in favor and five individuals were opposed. Mr. Tonkinson then announced that the sidewalk would not be part of the special assessment project. There being no further questions concerning the design, Mr. Tonkinson, with the use of the visual aids, explained the manner of assessing and the difference between direct and indirect assessment stating that all properties abutting Greeley that are being assessed are getting a direct assessment as Greeley is adjacent to the narrow front portion of their lots. He then responded to the question of why the golf course could not be assessed. The President of the Board explained that they would be unable to assess properties that are within other corporate municipality t�'Zn2aries. A discussion ensued concerning the total cost of the project as it relates to other streets in the City as well as the past history of caving the street where only one side of the street is occupied by private property owners. Alderman Nelson asked the Engineer for the Board if he had the figures for the paving of Culver Street, east of Crawford Avenue. The ynz Neer for the Board said that no, he did not have them with hin. Individual-- ssKed if the assessments would be lower if the City paid for one-half t`:e street and only the remaining portion be assessed. Mr. Tonkinson _tst-2a that t^ere would be very little difference due to the manner of assessing _�_4:n'q the cost sharing policy and indicated that the greater costs for paving the street are on the property side of the street as driveways and sidewa:Ks had to be removed and replaced. The west side of the street had no features. The Engineer for the Board informed those present that he had a :or'K sheet indicating their estimated assessment and that after the 7eezina they could 11 1. it 1 I 0 Ali T II, Page -4- Minutes of BLI Public Hearing for S.A. 1385 - Greeley Avenue examine it. The President of the Board asked those present to indicate their preference concerning this special assessment by placing a mark under the appropriate column on the sign -in sheet on the right hand side, that is, yes or no, to proceed with the special assessment. The Engineer for the Board then asked if there were any further questions concerning the assessment and there being none, stated that this concluded his presentation. The President of the Board then announced that this concluded the Board's presentation and asked if there were any questions that individuals had and there being none he then asked if individuals wished to make a statement concerning this project to state their names and the address of their residence before making the statement. Karen Fronczak of 2511 Greeley Avenue stated that individuals present should understand that she was informed by Alderman Nelson that the street could be made two way and designated no parking. However, if signs were not erected stating no parking, that people could park in the street. Thomas E. Fronczak of 2511 Greeley Avenue said that he would be in favor of making the street 20 to 21 feet wide instead of 18 feet wide and provide for two way traffic. .lames S. Kerwin of 2525 Greeley Avenue stated that he was in favor of an 18' wide street with two way traffic and one side parking. Michael Orenland of 2529 Greeley Avenue stated that he would want to stay with the 18' wide street and one way north with parking. Matt Poiinski of 2501 Greeley Avenue stated that he would to in favor of the one way street northbound and the current proposed width. Steve Wezerek of 2531 Greeley Avenue stated he was in favor of a one way narrow street, parking on one side. Alex Meloy of 2549 Greeley Avenue stated he wanted the current 3esign, that is, an 18' wide street with one way north. John Watt of 2532 Greeley Avenue stated he wanted concrete sidewalks installed behind the curb as earlier stated. There being no Eurther statements concerninc the project the attendees, the President of the Board said he would entertain a motion ::-tern:nc this Special Assessment 1385. sir. Tonkinson made a motion t. = cee: with the special assessment process and to adhere to the Ist rest: :;.on and to recommend that an ordinance be prepared for introduction to the City Council. Mr. Figurelli seconded the motion which passed 4 to 0. Page -5- Minutes of the sLi Public Hearing for S.A. 1385 - Greeley Avenue There being no further business, the chair adjourned the meeting at 9:15 P.M. P : 7- aoirA r James S. Tonkinson City Engineer JST:dt Attachment: cc: Joel M. Asprooth Kirsten Davis Kathy Brown Herb Hill x ON S3JL ❑330Mid TO -NJ sy iQ5-6 --rr,3�t col �?.� _�-�-{ ���7}/( ,�•�-r� �' r'���yl G?lti�r�( � 11-I"NPI ry) ---PKV) "VIT y W$ Nora py vAn'i-PIV '' eeW u �►'t�a��s- W DN Pv 4 Z,� SS 3��Oi� 3�j n I V N J IS •111IJd aSDDid) 3WVN MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF APRIL 11. 1989 Members Present: David Barber, President Robert Shenk, Finance Director Richard Figurelli, Superintendent of Water and Sewer Department Members Absent: Thomas Olkowski, Superintendent of Streets James S. Tonkinson, Engineer for the Board Others Present: Herbert Hill, Attorney for the Board The Board of Local Improvements met on April 11, 1989 at 3:00 P.M. in Room 3650 at the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at about 3:07 P.M. The first order of business was to review the minutes of the meeting of March 13, 1989. Mr. Shonk made a motion and Mr. Figurelli seconded the motion to approve the minutes. The minutes were approved unanimously. The Board reviewed the minutes of March 16, 1989, the Public Hearing for Special Assessment #1377 - the paving of the alley north of Nathaniel and east of McDaniel. It was moved by Mr. Shonk and seconded by Mr. Figurelli to approve the minutes. The minutes were approved unanimously. The minutes of the second Public Hearing held on March 16, were then considered. This Public Hearing was for Special Assessment #137g - the paving of the alley north of Lyons and east of Laurel. It was moved by Mr. Figurelli and seconded by Mr. Shonk to approve the minutes. the minutes were approved unanimously. The Board then reviewed the minutes of the March 28, 1989 Public Hearing on Special Assessment #1384 - the paving of Barton Avenue and Dobson Street. It was moved by Mr. Figurelli, seconded by Mr. Shonk to approve the minutes. The minutes were approved unanimously. Next the Board considered the minutes of the April 6, 1989 Public Hearing for Special Assessment #1385 - the paving of Greeley Avenue from Old Orchard Road to Central Street. It was moved by Mr. Figurelli and seconded by Mr. Shonk to approve the minutes. The minutes were approved unanimously. The Board next considered the minutes of the March 23, 1-989 Public Hearing for Special Assessment #1376 - the paving of the alley rorth of Mulford from Ridge to Elmwood. It was moved by Mr. Figurelli and seconded by Mr. Shonk to approve the minutes. The minutes were approved unanimously. The Board also considered the minutes for the second Public Hearing on March 23, 1989, Special Assessment #1382 - the paving of Judson Avenue south of South Boulevard. Mr. Figurelli moved and Mr. Shonk seconded the approval of the minutes. The minutes were approved unanimously. The next item of business for consideration by the Board was a review of Special Assessment #1383 - the paving of Burnham Place and Lake Shore Boulevard. This special assessment project was previously set for a Public Page -2- BLI Minutes for Meeting of 4/11/89 Hearing on Thursday, April 13, 1989 at 7:30 F.H. Mr. Tonkinson previously advised members of the Board that he has received a considerable amount of comment and concern by the affected property owners on this project. The Board held a brief discussion of the proposed improvements, the costs for the project, and reviewed the method for the calculation of assessments to be levied against the property owners. No action was taken by the Board on this subject at this meeting. The Board next discussed the paving of Barton Avenue and Dobson Street. Mr. Tonkinson provided the Board with information relative to this project. Additional comments have been raised by the residents in this area concerning the width of paving on Barton Avenue. Residents have expressed an interest in having the pavement width reduced from 30' to 27'. The Board discussed the matter a few minutes and decided that since the official action of the Board had been conducted at the Public Hearing on March 23, 1989. it was inappropriate for the Board to take additional action at this time. There being no other business to be discussed by the Board, the meeting adjourned at 3:49 P.H. The next regular meeting of the Board of Local Improvements will be held on May 8, 1989, at 3:00 P.K. in Room 3650 in the Civic Center. Respectfully submitted, David H. Barber President cc: Joel M. Asprooth Kirsten Davis Kathy Brown Herbert Hill 14INUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF APRIL 13, 1989 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of water & Sewer Dept. Thomas Olkowski, Superintendent of Street Department .Tames S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed paving of Burnham Place from Sheridan Road to Lake shore Boulevard and Lake Shore Boulevard from Burnham Place to Dempster street, Special Assessment 1383 at 7:30 P.M. in the Council Chambers of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Chair called the meeting to order at 7:35 P.M. The Chair introduced the members of the Board, indicating their stiff position with the City and the requirement that they be on the Board as mandated by the State Statutes. He then gave those individuals present a brief history of the street paving program in the City of Evanston. He indicated that in the mid 1970's, the City Council, in order to encourage the paving of the streets, adopted a cost sharing policy whereby the City would pay 1/3 of the cost of paving the street and the individual property owners would pay a maximum of 2/3 of the cost of paving the street. He also stated that there was a limit placed on the cost per assessable foot charged to the property owners of *50.00 and that this cost was tied into the construction index and thereby has increased to �106 per foot today. He identified this as the cost for a direct assessment. It was furw-her stated that an indirect assessment would be 1/4 of this cost. He further stated that in 1979, there remained approximately fourteen (14) miles of unpaved streets and the City Counc:_ set a policy to complete the paving of all unpaved streets in the City of 3vanston. There was a large segment of streets paved in the southwest area of the City that -was completed in the early 1980's. In the mid 19801s, there was an approval of a 5--year plan to pave the remaining streets. Currently the Hoard of Local Improvements is working on the 19B9/90 element of the street paving plan which includes the paving of Burnham Place and Lake Shore Boulevard. The President then outlined the meeting and stated that the end of the meeting, the Board of Local Improvements would vote on wnether to proceed with this project or to abandon it. He also stated that as part of the Board's responsibility, a report will be prepared for the City Ccwncil concerning this paving project and that the report would include the findings as well as the minutes of this public hearing. Page -2- Minutes of BLI Public Hearing for S.A. 1373 - Burnham Place & Lake Shore Blvd. The chair then turned the meeting over to Mr. shonk who explained the special assessment procedures as they relate to collections and billings. Mr. Shonk informed those present of the ability to make payments over a ten year period on the assessment with a 78 simple interest being paid on the unpaid balance annually. He stated that the billings for the assessment are initiated by the City of Evanston in the first part of December and are due an January 2nd of the following year. He also stated that the city normally allows twenty additional calendar days in January for collecting the bills. He explained that when the project is complete and the total costs are known, that these costs will be filed in the circuit Court of Cook County for review. once they are determined to be in order, the Court will order collection for this assessment. He explained that the individual property owners may make one payment or any number of payments in any year and that they may pay the total or a portion of their special assessment within sixty (60) days of the Court's order to collect, without interest. Mr. Shonk also explained that the interest on the assessment is deductible but the principal is not deductible for personal income tax. He also stated that the improvement would most likely increase the property value of the individual homes. The Chair then turned the meeting over to the Engineer for the Board who described the scope of the project and the relation of it to the Engineer's Estimate. While drawing attention to the legal notice that all individuals had received concerning this public hearing, he explained the use of the unit prices and also explained the total cost of the project and how they were derived. Next, he identified how the cost sharing policy was applied to the total estimate for the project and that upon examination of the results of the policy, that the maximum figure of �106 per assessable foot was used. The unit cost per assessable foot was $139.93 when the 2/3 rule was applied. He stated that the indirect cost for this project is 1/4 of t106 per assessable foot or $26.50. In addition, it was stated that the actual benefit based upon the estimate is a cost of $88,448.52 for the private assessment and �86,690.50 for the public benefit or the cost applied to the City at large. In addition, it was pointed out that a sewer would be installed on the project at a cost of �55,520.00 which would e funded by the Sewer Enterprise funds and would not be part of the assessable costs, The Engineer for the Board then with the use of the visual aids present described the scope of the project design and pointed out the design features such as the thickness of the base and surface course and the composition of the materials to be used for the street. He also described the use of the drainage structures and high points in the curb and gutter to contain f_cw within the cutter. He identified where certain feature_ such as, street lights and the relation of the proposed curbs to these '_:ted features se as to allow those present to relate to the location of the prcp.sed street within the block. He further stated that no trees were to be :e-aved and identified what procedures and to what extent the parkway would be restored, In response to a question by Mrs. Jennings of 116 Burnham Place, ur. -onkinson states that 4' restrictors would be placed in the catch basins to restrict flow and provide ponding on the street for a short period of ti-e during a heavy Page —3— Minutes of BLI Public Hearing for S.A. 1383 — Burnham Place b Lake shore Blvd. storm. Also, he stated that the installation of the sewer is not necessarily a great improvement for the property owners but is necessary to drain the proposed street as there is no public sewer within the right of way of Burnham Place. He did indicate that there were private sewers in the parkway which would be abandoned and the service lines from those homes would be connected to the new 120 sewer that will be installed. A discussion ensued in which Mr. ' Figurelli stated that certainly as the service line was connected to the new 120 sewer, should work be required on the individual service line, it would be less expensive because the line would not be as long as it exists today. He also pointed out that the responsibility for maintaining a service sewer line is that of the property owners. In response to an inquiry, Mr. Tonkinson stated that the new sewer on Burnham Place would flow to the east and be connected to the existing 60' Metropolitan Sanitary District (MSD) intercept sewer which flows to the north to Lake Street and that on Lake Street it flows to the west by assistance of the lift station which is owned by the MSD and located at Lake Street and Elmwood Avenue. A resident asked if the existing stone drives (approach only) were to be improved by paving. Mr. Tonkinson responded, yes. It was then asked iE all owners were sharing the cost of this work. Again, the response was yes. Parking provisions on the improved streets was commented on by a resident. Mr. Tonkinson advised parking would be reviewed by the Traffic Engineer. The President of the Board clarified to the people in attendance, the terms di being used for the project. There seemed to be confusion over the words "paving' and 'improving". The project proposed involves improvement of currently unimproved streets. in the technical phraseology of Engineers, improvement of an unimproved street includes construction of adequate drainage structures and sewers, curb and gutter to direct surface water to the drainage structures, adequate bane material (stone, bituminous aggregate mix, etc.) and surface course material to adequately support the expected traffic load for a ' given life expectancy. . There being no further inquiries concerning the design, Mr. Tonkinson, with the use of visual aids explained the difference between direct and indirect assessments. A discussion ensued in which the Engineer for the Board explained the definition of a block and the manner of assessing within 1/2 block of the street to be improved. He also answered an inquiry concerning whether Sheridan Road was a state road and if so, did those individual= on Sheridan Road pay an assessment for paving Sheridan Road. He stated t`at many State roads within the city of Evanston and other comnunit:es are pave4. totally at the cost of the State, however, ho was unable to answer the '. question for Sheridan Road as he did not know when Sheridan Road became a State road. Having completed his presentation, Mr. Tonkinson turned the meeting over to the President of the Board. A resident commented on the assessment to 110 Burnham Place and asked for clarification as to whether the assessment was a direct or indirect assessment. This item will be checked by Mr. Tonkinson to determine the correct type of assessment. Page -4- Minutes of BLI Public Hearing for S.A. 1383 - Burnham Place & Lake shore Blvd. The President of the Board asked those present, before leaving, to indicate their preference concerning the paving project, by placing a mark on the sign -in sheet on the right hand side, that is, yes or no, to proceed with this special assessment. The President then notified those present that the Board had received communications and he read into the minutes a letter from John T. Gernon of 111 Burnham Place stating his objections to the paving of Burnham place and Lake Shore Boulevard. This was entered into the record as Exhibit 'A" and is attached. Next, Mr. Barber read into the minutes the letter from Howard S. Traisman, M.D. of 1217 Sheridan Road. This letter was entered into the record as Exhibit IV and is attached. Next, the Chair asked for any statements that any individuals wished to make and requested that they identify themselves and state their address. The president read a letter prepared by Mrs. Robert W. Race (Anne) of 125 Burnham Place that she had prepared in opposition to the paving of these streets. This was entered into the record as Exhibit 'c' and is attached. Mr. Kurt Burkhead of 140 Dempster Street presented the Board with a communique signed by he and his wife in opposition to the paving. The President, after reading it, entered it into the record as Exhibit 'D", as attached. Mr. Nathan A. Moscovitch of 137 Burnham Place then submitted a prepared statement opposing the paving of this street. The President, after reading it, entered it into the record as Exhibit "E', as attached. The Board was then presented with a communique from Ruby C. Mohr of 120 Dempster Street stating her opposition to the paving of these streets. The President, after reading this, entered it into the record as Exhibit "F", as attached. Mr. Alan Spaeth of 1214.Lake Shore Boulevard submitted a prepared statement in his opposition to the proposed paving. The President, after reading it, entered this into the record as Exhibit "G". See attached. Mr. Shel Newberger of 100 Dempster Street read a lengthly letter he prepared to the Board of Local Improvements in his opposition to the paving of these streets. The President entered this letter into the record as Exhibit "B•. See attached. Barry S. Alberts of 200 Dempster Street made a statement stating that he had not prepared a written statement prior to the meeting as he "ad talked with Mr. Tonkinson over the phone and said that he wanted to listen to all the facts at the Public Hearing prior to making his statement. Mr. Alberts concurred with the statement that Mr. tewberger had made and further stated that he felt that the 50/50 match as indicated by the assessment did not represent the proper match as the benefit for paving these streets would be mainly to the general public because of the uniqueness of the proximity of the lakefront and large city park. He asked if project is typical or atypical. Page -5- Minutes of BLI Public Hearing for S.A. 1383 - Burnham Place & Lake shore Blvd. He assumed atypical. Most projects show some private benefit but this project is solely for Parks. Sentiment here is public benefit is greater than private benefit so public share should be greater. He felt that the paving of the street would cause increased traffic noise and that the improvements being proposed were nothing more than retrofits. He also stated that if the improvement does not increase pollution, it is unknown as nobody has addressed the pollution issue. He also wanted to know if an environmental impact statement had been prepared for this improvement. He also wished to know if a public hearing was held concerning environmental matters. He finally stated, lacking any empirical evidence that there will not be an adverse affect on the environment by paving these streets, this project should not proceed. Dr. Arthur Polussa of 130 Dempster Street made a statement indicating that he was in opposition to the paving and that he had owned his property for three years and during that period his major complaint was the unacceptable activities taking place on the lakefront in the evenings as well as difficulty in parking due to individuals going to the park during the summer. Next, Mr. C.R. Burkhead of 140 Dempster Street made a statement in opposition to the paving. He inquired as to whether a petition had been taken out in 1974 concerning this paving project. The President of the Board said that he was not aware of such a petition and no Board members knew of such a petition. Mr. Burkhead also stated that currently people are paying users tax, such as for schools, even though they do not have children in the schools, and do not complain. He further stated that Mrs. Rudy Mohr's husband has had a catastrophic illness and this assessment would represent a hardship for her. He further stated that he had contacted Skokie, wilmette, Winnetka and Glencoe, stating that although he had not talked to the top engineers in those communities, each one stated that they financed their special assessment differently than Evanston. Skokie says they never force a special assessment. He further stated that Wilmette used Motor Fuel Tax funds to pave unimproved streets while Winnetka does not pave unimproved streets if the citizens do not want it and in Glencoe, public funds pay for all of the paving of unimproved streets. ,He stated further that he believes that the City of Evanston should nay totally for the paving of these two streets. Next, Mrs. Jennings of 126 Burnham Place read a prepared statement and the President had it marked as Exhibit "I-11. This statement -,as in opposition to the paving of these two streets. within the statement, Mrs. Jennings stated that she had acquired a petition with all property owner signatures affected by this special assessment, affixed to the petition. The petition was entered into the record as Exhibit "I-3'. A statement was made ,n the tottor. of the petition by Fars. Jennings that one property owner had n.- signed _`e petition; the property owner of 110 Burnham Place and 135 Burnham -lace, us. Carmel Tekdogan as she currently is residing in Turkey. Mrs. :ennings a'.so supplied the Board with a note that indicated that an Illinois Depa:tment of Transportation survey party had been at Burnham Place and sheridan Road surveying for a safety improvement and indicated that they were unaware of any street work to be done by the City. This was entered into the record as Exhibit 0I-2". Page -5- Minutes of BLI Public Hearing for S.A. 1383 - Burnham Place S bake Shore Blvd. Mr. Burkhead of 140 Dempster Street asked the Engineer for the Board, 'When he had sent the material requested by him, did Mr. Tonkinson send the same material to all property owners being assessed?" In response, Mr. Tonkinson stated that he had not. Mr. Burkhead requested that this be sent to all property owners affected. The President of the Board then requested if there was a motion any member of the Board wished to make concerning this special assessment. Mr. Tonkinson made a motion to suspend the meeting of the Public Hearing and to recess until a further date so as to review the requests and information received at this meeting. This was seconded by Mr. Olkowski. The President asked for a discussion and there being none, he asked for a vote and the motion passed 5 to 0. The President responded to an inquiry stating that the minutes of this meeting would be transmitted to all property owners that are to be assessed and that all property owners would receive notices of the reconvening date of this public hearing; however, they should retain the original notice for the meeting as it contains the Engineer's Estimate and all proposed costs. There being no further business, Mr. Figurelli made a motion to adjourn the meeting which was seconded by Mr. olkowski. The Chair adjourned the meeting at 9:29 P.M. James S. Tonkinson City Engineer JST:dt Attachments: cc: Joel M. Asprooth Kristen Davis Kathy Brown Herb Hill SSE N A M E S I G N A T U R E. ADDRESS PROCEEI (Please PrIntY YES INC `- - f7 �4:17 1 11' ' 1 1 I I I I' P II I °� II 111I II II i II I!, �i ^ �fll -III �IIII I"�� �jj@gf �� I ��I�� �11 II �I�i �IiIIJ 9� IIII��1� ��1 I �II�II III I' ��I�II���III1�^�1 I��' �� 111 Burnham Place Evanston, Illinois 60202 April 8 , 1989 ©ear City Engineer: I am writing in connection with the proposed street improvements for Burnham Place and Lake Shore Drive. I own the property at 111 Burnham Place. I have lived in my home for over 35 years, I am widower and retired. I am told that the assessment for the proposed project which would be allocated to my property is over $16,800. I am writing to object to the proposed improvements for the following reasons: 1. The project is unnecessary. There has been no demonstrated need for street improvements. Most of my immediate neighbors have indicated to me that they believe that the project is unnecessary. 2. The potential assessment is onerous and results in no corresponding increase in the value of my property. The improvement will benefit only the public parks. 3. The improvements will result in increased traffic and congestion in the immediate neighborhood. This form of nuisance may in fact reduce the value of my property as well as reduce the general attractiveness of the immediate neighborhood. There is no indication that consideration has been given to the problems resulting from the potential change in traffic patterns, parking and general crowds during the summer season. . Before any improvements are made in this immediate area, studies should be conducted with regard to methods of alle- viating parking problems along the park and the results the improvements may have on traffic flow. These improvements generally will be for the benefit of people using the park and beach facilities, not the persons to be assessed. If the improvements are to go forward, the plans should be inte- grated with plans for park usage and the ent,_e cost of any improvements should be assumed entirely by the :ity. I request that these objections and commer._s be included in your report to the Board of Local Improvements. Sincerely, /�-� John T. Gernon HOWARD S. TRAISMAN, M. D, IRA J. CHASNOFF. M. D. IRWIN SENUCK. M. D. EDWARD S. TRAISMAN. M. D. MARY REC3INA HIGGINS, M. D. PRAC714[ LI MITCO TO PCDIATRIC■ Q 1325 WEST M13WARD STREET CV) EVANSTON. ILLINOIS N bn. aoa � ^� � 312 -1969•4300 April 10, 1989 Mr. James S. Tonkinson City Engineer 2100 Ridge Avenue Evanston, IL 60204 Dear Mr. Tonkinson: I wish to protest the assessment which is being levied for the paving of Lake Shore Drive and Burnham. As residents who will be affected by this assessment, it is our opinion that the paving should be paid for by the city and not by the individual homeowners. Your support against this assessment would be greatly appreciated. Thank you. HST/rs I Sincerely, �� oward S. Traisman, M.D. / 1217 Sheridan Road Evanston, Illinois 60202 April 13, 1989 Board of Local Improvements City of Evanston I oppose the proposal for paving of Lake Shore Boulevard from Burnham Place to Dempster and Burnham Place from Sheridan Road to Lake Shore Boulevard for reasons which will be presented at the meeting today. In addition, I stronglt• object to the double assessment of my propertt•, which is located solely on Burnham Place, at 125 Burnham, half a block from Lake Shore. I understand you propose that my property be subjected to two assessments, one for Burnham Place and another for Lake Shore Boulevard. WHY? ? Since the park on Lake Shore is for the benefit and use of all the citizens of Evanston, I think the Lake Shore portion of the assess- ment should be borne by the entire City of Evanston. I particularly protest being assessed for this portion. My proposed assessment of $12, 720 for Burnham Place is exorbltant: adding $3, 180 for Lake Shore (for a grand total of $15,9001) is totally unacceptable. Mrs. Robert W. Race 125 Burnham Place Evanston, IL 60202 April 13, 1989 Board of Local Improvements City of Evanston Evanston, Illinois Gentlemen, My wife and I would like to protest the billing apportionment of the anticipated repaving of Burnham Place and Lake Shore Drive; as we have only recently teen advised of this project many questions deserve further inquiry before we can realistically give you an informed list of our objections. Sincerely yours, .JL�-ILI, 0. 7 Marcy M. Burkhead Curtis R. Burkhead 140 Dempster St. Evanston, Illinois 60202 I I, Nathan A. Moscovitch, am the owner of the residence at 137 Burnham Place in the city of Evanston, Illihois. I am opposed to the proposed special assessment for paving Lake Shore Boulevard from Burnham Place to Dempster street, and Burnham Place from Sheridan Road to Lake Shore Boulevard for the following reasons: 1. There is no advantage to me in the proposed paving; I have co-iplete access to my ;property with no necessity to use the streets which are the subject of the proposal. 2. The proposed paving will not, in my opinion, increase the value of my property; increase in property value As usuall_.• the justifica- tion for a special assessment. 3. The proposal is flawed.since, as I understand it, the cal- culation of each special assessment does not take into account the fr=ntage on Lake Shore Boulevard owned by the City of Evanston and used as a city park. 4. I have lived at 137 Burnham Place for more than twenty years and have never heard of any complaint about the str.e of the streets by a resident who wculd be affected by the proposed s,^ecia_ asses s=nt. 137 Burnham glace Evanston, Illinois topo= AelA, G Nathan A. 'M05Covitch AA� PA-1 A-4 tl(7-* 1 ot"'A TJA13',i , 1989 TpI K/,V qP City Go"DOL . WILE6-R, City of Evanston 2100 Ridge Avenue Evanston, IL 60204 Dear A e , 49. -MWZNOOv As a property owner at 1214 Lake Shore Blvd., I am opposed to the proposed special assessment project 1383. The cost of paving Lake Shore Blvd. from Burnham Place to Dempster Street and Burnham from Sheridan Road to Lake Shore Blvd. is not something individual property owners should have to be financially burdened with. The streets in question, front one of the City of Evanston's largest and most popular public parks and any "improvement" would benefit all the residents of Evanston. As a resident of the neighborhood lam satified with the condition of the streets in question and feel that any proposed improvements initiated by the city for the direct benefit of Evanston and its citizens should also be the financial responsibility of the city. Sincerely, Alan Spaeth P, SHEL NEWBERGER 100 Dempster Street Evanston, Illinois 60202 April 13, 1999 Board of Local Improvements City of Evanston Evanston, Illinois 60201 My name is Shel Newberger. I have resided at 100 Dempster Street in Evanston for IS years - Although it may make economic sense for the ci tv to pave Lake Shore Blvd. from Burnham Place to Dempster St. and Burnham Place from Lake Shore Blvd to Sheridan Road at the same time, the need for the project and the fairness of a special assessment on the property owners living_ on or near these streets must be considered separately. LAKE SHORE BLVD FROM BURNHAM FL. TO DEMPSTER ST. This street mainly serves the Evanston Parks and Recreation departments and their patrons. It serves persons coming to the Recreation Dept office at 1251 Lake Shore Blvd to buy seasonal or daily tokens- It also benefits boaters. swimmers, tennis players and other persons coming to the lakefrgnt for recreational activities. The street provides parlina (some if it illegal)_ In addition. scores of cars. buses and trucks. looking for Sheridan Road. come to the foot of LeMOSt2r Street and proceed onto Late Shore Blvd in their search for an elusive Sheridan Road. I can state without fen, of contradiction that Late Shore Blvd did not mist (between Burnham Fi. and Dempster St.) none of the property owners being assessed would miss it. in the winter it is little used ---in the Bummer (part.cu:arly on weekends) it is noisv and congested. The fact is that this street serves the public o _as under the surervl Sion of thn Par{ s and Recreation departments. its West u Sri may be nc,t as a street at all --but as a muc- -evied parking arm a (Simi 1 or im t KS ups of Lake Shore Blvd to tno F o-th. between Demos=ter St and Greenwood St) or for add.'ional green public space. To assess the 15 property owners living on Dempster. Late Shore. Burnham and Sheridan in any amount for a street that mainly benefits our dominating neighbor, the Paris and Recreation departments. is unfair. This is a un:cue situation 1 LAKE SHORE/BURNHAM PAVING that calls for the full burden of this expense (i f the city deems it necessary) to fall on the city. When we moved near the lakefront, all of us realized that during certain months of the year we would be subject to noise, traffic, blocked driveways and congestion. I believe that the lakefront belongs to all the people and is for their use. The paving of this segment of Lake Shore Blvd between Burnham Place and Dempster Street is a service to the thousands of lakefront users from not only Evanston but Chicago, Skokie and other neighboring communities. To ask 15 property owners to help the city foot the bill is onerous and uniust. BURNHAM PLACE FROM LAKE SHORE BLVD TO SHERIDAN ROAD In line with the city' s objective to pave all unpaved streets within Evanston. the paving of this segment of Burnham Place should be done. During much of the year it is little used. exceot for the slimmer. However. had this paving been done when the city instituted its 50/50 program ten years ago, the property owners obligation would be considerably less per lineal foot than the numbers cited today. In fairness to the property owners. some of whom have resided here for a long time. are retired, and who must pav the assessment at todays dollars. it would seem only fair that the city pick up a larger percentage of the coat--perhaas. in the 70 to SO range or whatever the inflation factor since the programs intention. Tfian4: ou for GLir thoughtful consideration. hel Newberaer Statement submitted to the Board of Local Improvments by Gwyn Jennings April 13, 1989 " I have owned my home at 116 Burnham Place for 12 years. I want to make it very clear that I am opposed to the paving of Burnham Place. It is unnecessary, unwanted, unwarranted and will create a hazardous condition at the junction between Burnham Place and Sheridan Road. This junction is currently being studied by the Illinois department of Safety Engineers with reguard to possible safety improvments. They are unaware of the proposed paving of the street feeding into this junction, namely Burnham Place, by the City of Evanston. In the 12 years that I have been driving on Burnham Place, often numerous times a day, its condition, in my Coinion, has not deteriorated or changed in any way. I have never had any complaint cencern:ng its "unimproved" status. It is my feeling tnat the paving of Burnham Place and Lal.e _here Plv. will not benefit it'= resident=. -~)e City c7 Evanston wishes these streets paved for the benefit of all Evanston residents who come to use the part;, teach, boat ra:-_ and tennis courts. That, in fact, paving these streets is actually detrimental to the residental character of the area. The negative consequence-s of paving the street ceing; 1. increased street c.ngestion due to parking along the streets, �. increased traffic flow and speed due to their improved condition, ?. increased confusion in the traffic pattern at the Sheridar Road/ Burnham Place junction, A. increased saftty hazard at the Sheridan Road/ Burnham Flace , ,snc' i on , e,;ces_ive ant unrea=_cnaale _onstructicr Costs assessed t_ :r property owners, o. the e,4treme incon�,enience and disruption of construction. The City of Evanston has been committed to a program of street paving for many years and aopears in the past and present t:: =e continu:^g with t^is program dispite the overwhelming objections of the name ^wners most 3+per:zC. The same for di:i_ing the _ost _-: pa.ing as been usec ;Dr _-ese projects. The formiat i inile�:able and was arbitrarily., ;et -z include property owners with no noundary on the streets tc Ca paved and results in e„cessively high, unequally distributeC assessments witn nave no corresponding increase in property values. It 1= based on an estimate of costs and not on actua' bids. The estimated cost for this project contains numerou_ errors and questionable charges and cost_ which result jr, aT in+latec estimate. recgani_e the City s=cmmitment to this protect and t-ere-�c-a a offer the following suggestions which will make it more acceptable to the home owners affected. I. Blacktop Burnham Place to a width of 27'. This width creates a better visual distinction for the Sheridan Road trafiic which flows west on Burnham Place. Also the existing curb on the north side of this juction begins t❑ angle inward and could remain intact and not be removed and replaced. 2. Leave Burnham Place curbiess and maintain a no parking status. i These two suggestions would greatly reduce the cost of this project for the City of Evanston. I hope the City of Evanston will recognize the right and desires of the property owners concerning this project and will also recognize their financial obligation in this particular instance due tc the unique public nature ano lozation of these streets. With that in mind, the property owners who have been assessed for this project =ubmit the following petition: 2 V u c) 0� Col 'yx.-g We, the undersigned property owners, do not support the proposed street -improvements for Lake Shore Boulevard from 'r :3 ..yam-• .;�.c.'d. Burhkiam �l?I�,,'acn>'�o,;Dempster; Str;eet'4ni;drPuY�1 0P rn aA i aces,��om ~__ 5heridarinRoad'ta�L°ake``Stiare',`Boiilevard asitset''fortht'and 95essed� y' _ fJythe`rBoard .cif.Local R.Improvemenl:sTH"h� These streets are runique in Evanston " in that they service not only area residents but all Evanston residents who come to use the park, playground, tennis courts, boat ramp, beach and beach office. - The proposed assessments to property owners are unreasona� and unfair given the high public usage of this area. The cost of street improvements which property owners are being required to assume has no correlating increase to property value. If the Board of Local Improvements recommends adoption of this proposal the cost of construction is the responsibility and obligation of the City of Evanston. Property Owner Address /aiyzazcS��,�a0 a-5 JA-IC� S �•r is-r4.-S ��Xk � GL.s-sL-. L ti. 1\.0 Z u-rrt\-ar, A. lLstsi c�e.� ;ri i ',,err S+ e- 'how , r `+G.--;n "L3 ,is Q co pos c.,�- . cc nc'1 Cxs Se S s r.�.-.-t" t�,:t� ►max added c�.r,r�,c,.4. Irk T. a .s T • • ... . k a. . • � a .. .� �. - ..,I,- .a. �arrtil'�' s � J. ... N RETIISED: 5-11-89 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MAY 8, 1989 Members Present: David Barber, President Robert Shank, Finance Director Richard Figurelli, Superintendent of hater & Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: None others Present: Herb Hill, Attorney for the Board The Board of Local Improvements met on May 8, 1989 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President of the Board called the meeting to order at 3:05 P.M. The first order of business was to review the minutes of April 11, 1989. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. The nest order of business was to review the minutes of the public hearing for the Paving of Burnham Place and Lake shore Blvd., S.A. 1383. Mr. Tonkinson made a motion to approve the minutes which were seconded by fir. Figurelli. A discussion then ensued concerning the inquiries and the Disposition of this paving project. The following items were discussed: 1. The fact that stone driveways would be improved as part of the assessment and that the costs for ima_rovina these 1riveways would be shared by all assessees. It was determined that this was brought about due to the need to conform to the City code and to provide a dustless surface when paving the street. In addition, the Attorney for the Boa:: indicated that he could support this. 2. :'here was a discussion concerning the manner of ina _..".e costs to be spread to the private property owners. It was determined that one-half of Lake Shore Blv4..'s construction costs would be assigned to the City of Evanston w:--n the western half of this street and its associated costs spread tc :ne private property owners. ',he President of the Board directed the Enzaneer for the Board to make this adjustment. Page —2— BLI Meeting of 5-8-89 3. The determination of the assessment for 110 Burnham Place being a direct assessment or an indirect assessment. The Engineer for the Board notified those present that he had checked the indication on the visual aid as an indirect assessment with the lot size and had found it to be correct. This is the long size of the lot at 110 Burnham Place. 4. The President of the Board then drew attention to the letter by Ruby C. Moore concerning her financial situation due to a catastrophic illness in the family. The lack of a policy for financing hardship cases where the income of the individuals do not meet the low to moderate income guides set forth by the federal government was discussed. A discussion ensued concerning the manner in which loans were made in the Southwest Paving Area as a lien against the property which would be paid upon sale of said property by the owners. The Engineer for the Board informed the Board that he had contacted Mr. Yonker who is the Community Development Block Grant Coordinator and was informed that this area did not qualify for these federal funds. However, there was one more option that he was going to investigate. The attorney for the Board stated that he didn't believe that the Hoard should consider this as a hardship and make any judgements based upon Financial status as it concerns improvements under the special assessment procedures. 5. The Chair drew attention to the statement by Mr. Bur'r,head of 140 Dempster Street where he had indicated that he had contacted the engineers of Skokie, Wilmette, Winnetka and Glencoe, stating that the City of Evanston finances their special assessments differently. A discussion took place in which it was determined that as the City of Evanston conforms to the State Statutes and has used the same special assessment procedures throughout its history, that there would be no change at this juncture in time unless brought about ny policy as set by the City Council. There being no further discussion on the minutes, the Chair zalled the question and the minutes were approved uanaimously. Next, the Chair set a date for reconvening the public hearing for this project as June 1, 1989 at 7:30 P—M. in Room 2404 of the civic cer.:e:. -he Chair also directed the Engineer for the Board to make the necessar no--4-:es to the individuals to be assessed, publish in the newspaper and :_ansmit the material as requested by Mr. Hurkhead to each assessee. The next order of business was the proposed Paving of Poplar Avenue from Lincoln Street to the M.S.D. Channel lands, Special Assess-ent 1379. The Engineer for the Board presented the visual aids, the plans an: the Engineer's Estimate for review. A discussion ensued in which the manner of determining the costs to be assessed was described and the need to ins,�a:. a 48, storm 11 I I l I 1 � �' I ��il�� Ifl�lli�l I�����u 111ii ��' Page -3- BLI Meeting of 5-8-89 sewer independent of the special assessment. Mr. Figurelli made a motion to accept the Engineer's Estimate and to set a date for the public hearing. This was seconded by Mr. Olkowski. The Chair then set the date for the public hearing as May 31, 1989 at 7:30 P.M. in Room 2404 of the Civic Center. He directed the Engineer for the Board to make the necessary notices and advertisement in the newspapers informing those to be assessed of this public hearing. The Board then affixed their signature to the 1st Resolution for this project. At this time, the President of the Board excused himself from the meeting as he had a prior commitment and turned the meeting over to the Engineer for the Board at 3:45 P.M. Next, the Engineer for the Board presented a petition and a Fact sheet concerning the petition for the Paving of the Alley north of Cleveland Street and east of Brown Avenue. The Fact sheet indicated that the petition was received by the Engineer on March 28, 1989 and had signatures that represented 50.4% of the abutting property. A discussion ensued after which Mr. Shonk made a motion to accent the petition and direct the Engineer for the Board to prepare plans and an estimate for a public hearing. This was seconded by Mr. Figurelli. The motion passed unanimously. Next, a petition was presented for Paving the Alley north of Church Street and east of Hartrey Avenue. The petition indicated that 51.141 of the abutting property was represented by signature. A discussion ensued concerning the length of the alley and its condition. After which, Mr. Figurelli made a motion to accept the petition and direct the Engineer for the Board to prepare plans and an estimate for a public hearing. This was seconded by Mr. Shonk. The motion passed unanimously. Next, under *other Business', the Attorney for the Board informed those present that he had filed in Court, the papers for a legal hearing for Special Assessment 1376, 1378, 1380, 1381 and 1382 for the 28th of June, 1989 at 10:00 A.M., C.D.S.T. He also stated that until he receives the confirmation in writing by the Court, no action should be taken. A discussion ensued concerning the necessary notices and the need to have t:Ae5e projects constructed this year. There being no further business, the Chair asked for a motion to adjourn. Mr. Figurelli made the motion which was seconded by Mr. Olkowski. The Chair adjourned the meeting at 4:05 P.M. The next regular meeting of the Board of Loc51 Improvemen=2 will ne hel.'. on June 12, 1989 at 3:00 P.M. in Room 3650 of the Civic Cen-e:. ames S. Tonkinson City Engineer JST:dt cc: Joel M. Asorooth Kirsten Davis Kathy Brown Herb Bill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MAY 31, 1989 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed paving of Poplar Avenue from 843' South of the south Line of Lincoln Street to the South Line of Lincoln Street, Special Assessment 1379, at 7:30 P.M. in Room 2404 in the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Chair called the meeting to order at 7:33 P.S. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as -undated by the State Statutes. He then gave a brief history of the street paving program in the City of Evanston. He indicated that in the mid 1970'!:, the City Council, in order to encourage the paving of the streets, adopted a cost sharing policy whereby the City would pay 1/3 of the cost of paving the street and the individual property owners would pay a maximum of 2/3 of the cost of paving the street. He also stated that there was a limit placed on the rost per assessable foot charged to the property owners of �50.00 any; t^at this cost was tied into the construction index and thereby has increased to S105 per foot today. He identified this as the cost for a direct assessm.'ent. It was stated further that an indirect assessment would be 1/4 of this cost. The Chair informed those present tndt in 1979 t cre rema:ne�� fourteen (14) miles of unpaved street and the City Council cet a policy to complete the paving of all unpaved streets in the City of .:ar.s__r,. 7he first streets to be paved was a large segment in the southwest area of the City that was completed in the early 1980's. In the mid 1980's, t.`ere was an approval of a 5-year plan to pave the remaining streets. Current:; :ne 3oa:d of :.ocal Improvements is working on the 1g89-90 element of the -:-F- •+ .n� plan which includes tae pavinc ��f ?onlar : :•-�nL;e. The President then outlined the meeting and stated that a_ :.e end of t."e meeting, the Board of Local Improvements would vote on w..__ne: _c proceed with this project or to abandon it. He also stated that as oast of the Board's responsibility, a report will be prepared for the City Co.n�i: concerning this paving project and that the report would include the findings aswell as the minutes of this public meeting, Page --2- Minutes of Public Hearing - S.A. 1379 -- Poplar Avenue The Chair then turned the meeting over to Mr. Shonk who explained the assessment procedures as they relate to collections and billings. Mr. Shonk inEormed.those present of the ability to make payments over a ten year period on the assessment with a 78 simple interest being paid on the unpaid balance annually. He stated that the billings for the assessment are initiated by the City of Evanston in the first part of December and are due on January 2nd of the following year. He also stated that the City allows twenty additional calendar days in January for collecting the bills. He explained that when the project is complete and the total costs are known, that these costs will be filed in the Circuit Court of Cook county for review. once they are determined to be in order, the Court will order collection for this assessment. He explained that the individual property ownres may make one payment or any number of payments in any year and that they may pay the total or a portion of their special assessment within sixty (60) days of the court's order to collect, without interest. He also explained that this improvement would most likely increase the property value of the home. As there are no papers filed directly to the county Assessor's office, this increase may not be reflected in their Real Estate tax. The Chair then turned the meeting over to the Engineer for the Board who described the scope of the project and the relation of it to the Engineer's Estimate. He also indicated that as part of the contract tut not part of the assessment, that commuter parking is being planned through the efforts of METRA along the west side of Poplar Avenue at no cost to the ^ity, while drawing attention to the legal notice that all individuals gad received concerning this public hearing, he explained unit prices .,.: also explained the total cost of the project and how they were derived. Fe also identified how the cost sharing policy was applied to the total esti-a_e for the project and that upon examination of the results of the policy, that the maximum figure of $106 per assessable foot was used. The unit cos: per assessable Eoor was t208.68 when the 2/3 rule was applied. He state? _nat that the indirect cost for this project is 1/4 of ,106 per assessable Foot or $26.50. In addition, it was stated that the actual benefit based =. on the estimate is $35,279.98 for the private assessment and t113,167.84 for _ne public benefit or the cost applied to the City at large. He indicated t..__ t::e City at large was picking up the total cost of the 'nest ii'2 of Poplar as a public benefit in the amount of t44,285 which was representeh in _re public benefit figure previously stated. in addition, it was pointer nat a 48' sewer would be placed beneath the length of Poplar Avenue to storm drainage for mediaatina flooding in this storm basin, 'This is to w_ ; separate contract and 4ould not be part of the special assessment, .he naineer _ti-.en > •� q use of . isua: a: s "risen` ?4 -. . e sc 7f the project design and pointed out the design feat:re 3__­ the thi:,^ess of the base and surface course and the composition of to _e used for the street. He also described the use of the drainage str.:ctures and high points in the curb and gutter to contain Flow within the :J=ter. He also described the cul-de-sac and the need for its size to ,e necesssry turning radius for vehicles and the proper maintenance of _ne street. _. Page -3-- Minutes of Public Hearing - S.A. 1379 - Poplar Avenue response to an inquiry concerning as to whether a cul-de-sac was needed, Mr. Olkowski indicated that the street sweeping operations are enhanced by the cul-de-sac in that the sweeper can remove all debris and leaves in the roadway along the curb. The Engineer for the Board also informed those present that as part of the commuter parking area, the trees along the west side of Poplar Avenue were to be removed; however, no trees were to be removed along the east side of the street. In addition, he described the plantings and the installation of the sidewalk behind the west curb. A discussion ensued concerning the commuter parking area and the affect of commuters on Colfax and Lincoln as it exists today as well as after the improvement is completed. It was determined that a traffic study should be prepared to identify solutions to commuters using city streets as opposed to using the existing commuter metered parking and the future commuter parking being provided by this project. Mr. Boyle, ,7r. of 2315 Poplar Avenue requested that the cul-de-sac be moved from in front of his property so as to allow a grassy parkway in front of his home. A discussion ensued concerning the possible chance in desian to accomodate his request. The Engineer for the aoard indicated that the design could be changed if the Board voted to do so and the cost of the change would not change the Engieer's Estimate greater than 20%. The Engineer for the Board indicated that as part of the commuter parking lots that Commonwealth Edison lights would be placed on the power poles and the annual cost of this installation and the maintenance of the lights would be borne by the revenue generated by the new parking meter installation on the parking lots. He indicated that the light source would oe Mercury Vapor and the new units would be the same as the existing units that are in place on the existing commuter parking area' along Poplar Avenue to the north. A discussion ensued in which it was pointed out that the existing Tallmadge units located in this area would remain with the exception of one that is opposite the alley between Colfax Street and Lincoln Street. This one must to removed to accomodate the commuter oarkina area; therefore, it will. not be removed under the special assessment project but under METRA Commuter 'Parking portion of the project. There being_ no Further questions concerning the design, u:. "onkinson, 'with the use of •isual aids explained the Jifference between .._ect and indi:�=ct assessments. He identified the manner of assessing and indicated that tnere was only one direct assessment for the project. He explained how the assessments were spread as an indirect assessment for 1 1 �f the physical block. y _.S7,:SS10n ?ns',:ed In wh1C.^. 1'_ «av ?3--.. =:?o', --:)!fax .a n d ... n ,` � _ , , l: -. a - � z : `_ F; e 4 o f i n t- s . Sj _) v i n r: presentation, ur, .ont.nson t..rne,: _~e meetint avk-r Board. The President of the Board asked those present to indicate their preference concerning the paving project, by placing a mark on t~e Flan -in sheet on the right hand side, that is, yes or no, to proceed with t..._t special assessment. Next, the chair asked for any statements that any indi,-iJ.il wished to -aKe and requested that they identify themselves and state t..=.: address. I��gi91i ^� 111'1 11 III1 II i' Illl�jl�l�f.'�I�I��I�q!I��III�II'Il ��I�I?I"^'Ihlq�'illlRliilli IA'��II@;'IPIII,�I IP'It i� qi r li li i� Ir Ili�l�'�III'�II,I illi�'���"I P II 'll II � III Igl��l I l i Page -4- Minutes of Public Hearing - S.A. 1379 - Poplar Avenue Barbara Phillips of 2346 Colfax Terrace indicated that she appreciates the road paving and she believes that the traffic problem should be addressed. Mr. Roger Rainville of 1626 Lincoln street indicated he had attempted to resolve the commuter traffic problem and had met with the 'traffic Engineer. However, no resolution of the problem had come about and he stated that he was glad to see Alderman Wallin present at this meeting, showing her concern and interest. Charles Morton of 2355 Colfax Terrace stated that there should be some form of traffic control so as to prohibit commuter parkers from parking on the City streets. He also stated that vehicles park on their street and because it is a private street, what can be done to prohibit this. Joseph F. Boyle, Jr. of 2315 Poplar avenue requested that the Board consider moving the cul-de-sac to the north so as to provide him with parkwa:• as his is the only property which has Poplar Avenue as its street and has a Poplar address. Robert D. Andrus of 1622 Lincoln Street stated he is pleased to see that there will be more lighting on PoplaL as there have been several break-ins in the area. The President of the Board then requested a motion of a member of the Hoard. Mr. ?igurelli made a motion to adhere to the oriainal Resolution with a modification to move the cul-de-sac to the north, therefore eliminating six commuter narking stalls and toyrecommend to the City Council the paving of poplar Avenue. This was seconded by Mr. Shank. A discussion ensued in which the Engineer for the Board requested that the motion be modified to allow a determination of where the cul-d-sac would best fit in with the existing and proposed veometrics. Mr. ?igurelli modified his motion to reflect this request. After a discussion, the Engineer Ear the Boar? requested 3 tali of the question. The Board then voted ; to 0 and the motion carried. -he Board then affixed the.r sLgnat ras t) t::e ne? eSsar :ocument�:. The Chair announced to those indi.i::a1_ oresent that t`'.e :ecort wc.ld go to the Administration and Public Works Committee meeting on .:une 12, 1999 at 7:30 P.M. in Room 2404 of the Ci7ic Center. The President of the Board 7wz A James S. ':onkinson City Engineer JST:dt Attachment: cc: Joel M. Asnrooth Kristen Davis Kathy Brown Herb Hill ad;ourned the meeting at 9:06 ?.Y. NAME SIGNATURE. ADDRESS (Please PrInt) fI / N N r f My P7Z)/v -e .ark Chi 11L`Vs. ` ? �• 3 ' `7�zr��� �Q u I wr lky\ J U A U 3o PROCEE YES E NC v 1 {r Z I C� ( fw a MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JUNE 1, 1989 Present: David Barber, President Robert shonk, Finance Director Richard Figurelli, Superintendent of water 5 Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Absent: None Others Present: Those indicated on the attached attendence sheet plus Alderman Juliar and Dr. Polussa The Board of Local Improvements reconvened the public hearing which was recessed on April 13, 1969 for the proposed paving of Burnham Place from Sheridan Road to Lake Shore Boulevard and Lake Shore Boulevard from Burnham Place to Dempster street, Special Assessment 1383 at 7:30 P.M. in Room 2404 located at 2100 Ridge Avenue in Evanston, Illinois, The C`air called the meeting to order at 7:35 P.K. The President informed those present that the Board had -e: on May 8, 1989 and had reviewed the additional information which was receives at that portion of the public hearing held on April 13, 1989. He then read :-e minutes of may 8, 1989 respondina to the issues that were brought up at that meeting. Attached are the minutes of the meeting of may 8, 1989. Next, the President of the Board read into the minutes the '_et-er from. Mehmet M. Tekdocan, M.D. of 110 Burmham Place, stating his oppcs:-:,�n to the paving of Burnham Place. This was entered into the records as=xn'.oit The President than informed those present that the project description had already been covered as well as the manner of assessing a- nt! previous portion of the public hearing; however, if individuals w:_ned to make a statement, they should identify themselves and state the:_ a:dress. Mr. Burkhead of 140 Dempster Street identified himself an: aw ed for clarification of tre :'3 Rule. The President of the Soar_ -nen explained, 3t3t1nC t dt ^,re J'tit -it -aKe G.`cr. Bou1?•'ar'� 'was 3 the tJta: C.fCcSt an. -. -. N .._e cf ?t•n-... _ � : e ..sect per 3s essat .? 'Jot _J �e 110;..2 as oc_ coot? : t�e cost S106 per assessacie :oot. Mr. Burkhead then went on to star- ne "-ad identified identified that 3-'4 of the vehicles that parked on ;,al.e = __= Boulevard and in the area, on any day, did not have Evanston registrat.on -e Indicated that a formula other than the 2/3 Rule should be used for th:r s__ee-; something on the order of 1'. for the City and 1/2 from property owners, tnen the 1/2 cost for the property owners should be multiplied by 3/4 witn oickinc up this portion 31so; therefore the property owners would -:': 3 of the Page -2- BLi Public hearing for S.A. 1383 - Burmham Place cost for paving Lake shore Boulevard. Fie also stated that none of the individuals that owned property there have children in the school district but their tax dollars support the district and that everybody in the area is paying not less than �5,000 per year in real estate taxes. He also stated that the taxes are too high and he intends to move in the fall but that he would continue to fight this assessment. He wanted an adjustment made in the amount to be assessed. He also stated that the City ordered him to cut his downspouts and continues to impose restrictions on the land owners. Next, shel Newberger of 100 Dempster Street read a written statement opposing the project as a special assessment. As part of his statement, he made reference to a parking study Of August 20, 1983, on Dempster Street. This was entered into the records after he had read the statement, as Exhibit my . Next, Barry Alberts of 200 Dempster Street presented himself. The President described how the Board amended the costs for Lake shore Boulevard, that is, how they applied the 1/2 cost of the street. Mr. Alberts then went on to draw attention that the Board recognized the uniqueness of Lake Shore Boulevard by applying 1/2 cost of the street to the City lands on the east. He called upon the Board to sent an economic signal to the City Council recocnizing the use Of Lake Shore Boulevard as a public facility and furthermore that the calculations for the assessment should reflect the uniqueness of Lake Shore Boulevard in that property owners occupy only one-half of the street. He then asked the President of the Board if there was another street that had this uniqueness. Mr. Barber identified Poplar Avenue as being analogous in that the west side of Poplar Avenue is abutting the Chicago and Northwestern Transportation Company's embankment, whereupon the City is financing one-half of this street with the property owners being assessed under the cjrrent cost sharing policy for the other half. Dr. Polussa of 130 Dempster street then read a prepared statement opposing the property owners sharing in the cost for paving Lake Shore Boulevard. This statement was entered into the record as Exhibit 'L". The President, with no other requests to make statements, asked if a member of the Board wished to make a motion. Mr. Tonkinson made a mot_cn to adhere to the 1st Re�_­lution and to recomam-end to the City _ounc.,_ _..�I_ pro,eCt proceed and that an ordinance be introduced, tar. Clkowsk,_ ;ec nded the motion. The motion passed unanimously. The Board members then affixed their signatures to the necessary documents. The President than announced that at the request of the ward Alderman that this recommendation wo_:d not go tefore the ,administration and Public Works Committee until June :6, :'here ::e i na no f . . ,^, a_• ^r -e Pr-S i.!?nt ad,o.:rne-4: at = . ?0 *James S. Tonkinson City Engineer JST: it cc: ..oe_ 'f. AsproCt'; vris,en Davis Kathy Brown Herb Hill � ; Sig' �r � (f rc' r &1 3 c '1 ql-4-L7 4I —,n. G w L" 4 a Cl— ! �L7 :eL.t 0A 13 t43 EXN 1)3l7' ' j- r, qf "- II'^Spl'�'I "IIIII�II 'II�m�^'Ilin1111Np1 �111�1,��'IIIIII IIII III 1 - -.ITT= 'II IIII f SHEL NEWBERGER 100 Dempster Street Evanston. Illinois 60202 June 1. 19B9 Board of Local Improvements City of Evanston Evanston, Illinois 60201 Gentlemen: My name is Shel Newberger. I have resided at 100 Dempster Street for IS years. I want to thanl: you for sending me the minutes (plus other data) of your last meeting on the proposed paving of Burnham Place from Lake Shore Blvd to Sheridan Road and of Late Shore Blvd from Burnham Place to Dempster Street. These minutes contained my letter of April 1S, 1989 to ynu in which I expressed my opposition to much of the proposal. However-, in reading the testimony and the exhibits several points should be emphasized for your consideration as you ponder whether to proceed with this project or to abandon it: 1. All of the property owners involved oppose the project. If there is a "private benefit" to be derived from this I eludes us. �. It is so apparent that the paving of Lat-e Shore Blvd between Burnham Place and Dempster Street serves the public at large, in general, and the parks department and the recreation department in particular. To have a handful of property owners assume the burden of paying two thirds of the cr.,5t , is so unfair that it is. in effect, an invitation for us to go to the courts should the city fail to honor our complaints. 3. It is significant that in the city plans Ge,ond fiscal '92. the plan for Lake Shore Blvd from Dempster St. to Greenwood Street ns to "iffsprove as a Parking Lot" -;t pun1ic expense. The boaters use this are -A. But the boatCr= and the swimmers and the tennis players "nd Lhe plcnicl er= drsd tr,e People coming to buy to4_ens at the Recreation dept office (whose address, incidentally, 12!51, is the only aodress on this one block street) are the ones who utilize Lake Shore Blvd from Burnham Place to Dempster Street. As I stated in m. remarl.s on April 1.;. if this street were to disappear it woulu not be missed by the adjoining property owners. r LAKE SHORE/BURNHAM PAVING A. If one were to observe this sector of Lake Shore Blvd during the early mornings of spring and summer, it is a main thoroughfare for the Parks Dept trucks as they sift and clean the beaches. Is it fair to ask a handful of property owners to pay for paving the street for city service vehicles^ 5. Another document has come to light that is of particular interest in this matter. On Saturday, August 20, 1983 some Dempster Street residents, concerned about the traffic and parting on the street, made a survey. They checked the 63 cars parted on Dempster to see how many had Evanston vehicle stickers. The results are shocking. There were cars from Chicago, Elgin, Wilmette, Skokie, Part: Ridge, Niles, Northfield. Massachusetts, Indiana. Villa Park etc. Only 16----or 25%--had an Evanston vehicle sticker: Is this the fate you have in mind for the property owners on Burnham Place? Making them pay so out of towners can park in front of their homes during the spring and summer. Gentlemen, I respect your expertise and your desire to do your jabs well. But we are dealing with a truly unique situation. The lake front belongs to all the people of Evanston (and apparently to out-of-towners too.) If in the citv'a wisdom these two unique streets are to be paved. it is strictly a public benefit --and the bill should be shouldered in its entirety by motor fuel taxes. Thant: you for your thoughtful consideration of this matter. Sincerely, Shel Newberger encl: 8-20-8:; Dempster Street parl.ing survey. TG6v- -la y aG w 3fo �rn Gttr �' -PT sof �p, .To G e �o � ET �u3. XT 3-L-5 - -6-fo 5-0 pj q 0 0 U. j ; • f—t j H h W d A) " ' :3 'c+ W 1-,. i [ Cal t U IT, :3 i+ C' D 3 O O -,:3 :3 lv N ct 0 ri ' i s 3. ct Ul SU -L 1.6 . ti 1i1 : T 1-' ;11 : 3 f D (D ]' • : 3 I N{ W U 1 t I cf (D Fes• L: t:Y .1 ` t2 AY U P) cr .7" •- 1 •• } ID (u I ;:l r U 3 ch ' cD U Ui U O f• c h iU 7 U .! U7 G •• • _-A n ID u I J) •rj :z Ul .). 1l U t tl cD O s:: ID 1'i I-• u lu -- :3 . 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Ii+ (j r iv o :T cD U 3 W U :; 11 [7 :} ID - t— U, :3 (D t'• SU `; , rl :3 W f fU If l+I[ 'S r ' ` (D W IO ID rf cf- Ul (D cU , [U L Sv N ..-] C), Ul c} 1J rr U) cr F-' G• • ' j (L W V) .3- ',1 Ii lD rS 3 ] ] Yv 17 (1) CD (D C) ID :3 -T U U rr U :1 U n ;3 W (D `S t c-r U) (D N c} )i '� SPECIAL ASSESSMENT NAME SIGNATURE (Please Print:�v�-6L NewBo-TCEIR L<:'- i4NrV C:'. ADDRESS PROCEED YES No b El-i FE FEK S71 Z'q �wvv Cua r5 to H�0 �� i ��� � f 1 •12 � '�1�'} � ,�V �. �l 1 r u�'�'..t�i.•� � � C} �' %.'r--ram \ ,'�-� r •! Ll L— (L":.e.VISED: 5-11-89 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MAY 8, 1989 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, superintendent of Water 5 Sewer Dept. Thomas olkowski, superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: alone Others Present: Herb Hill, Attorney for the Board The Board of Local Improvements met on May 8, 1989 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President of the Board called the meeting to order at 3:05 P.M. The first order of business was to review the minutes of April 11, 1989. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. The next order of 'business was to review the minutes of the public hearing for the Paving of Burnham Place and bake Shore Blvd., S.A. 1383. Mr. Tonkinson made a motion to approve the minutes which were seconded by Mr. Figurelli. A discussion then ensued concerning the inquiries and the disposition of this paving project. ':he following items were discussed: 1. The fact that stone driveways would be improved as part of the assessment and that the costs for improving these driveways would be shared by all asses5ees. It was deter-1Ined that this was brought aC)out due to t. e :feed to conform to the City Code and to provide a dustless surface when paving the street. Tn addition, the :,ttorney for the Board indicated that he could su000rt this. "here was a be spread '-, _7:e .rivate property owners. It was determined that one-half of Lake Shod_ Blvd.'s construction costs would be assigned to the City of Evanston with the westen half r of this street and its associated costs spread to the private property owners. The President of the Board directed the Engineer for the Hoard to make this adjustment. 11 11 I IIIII I II 111 ill 1'11 1 Pag BLIemeeting of 5-8-81- =t 3. The determination of the assessment for 110 Burnham Place being a direct assessment or an indirect assessment. The Engineer for the Board notified those present that he had checked the indication on the visual aid as an indirect assessment with the lot size and had found it to be correct. This is the long size of the lot at 110 Burnham -Place. 4. The President of the Board then drew attention to the letter by Ruby C. Moore concerning her financial situation due to a catastrophic illness in the family. The lack of a policy for financing hardship cases where the income of the individuals do not meet the low to moderate income guides set forth by the Federal government was discussed. A discussion ensued concerning the manner in which loans were made in the Southwest Paving Area as a lien against the property which would be paid upon sale of said property by the owners. The Engineer for the Board informed the Board that he had contacted Mr. Yonker who is the Community Development Block Grant Coordinator and was informed that this area did not qualify for these federal funds, however, there was one more option that he was going to investigate. The Attorney for the Board stated that he didn't believe that the Board should consider this as a hardshio and make any judgements based upon financial status as it concerns improvements under the special assessment procedures. 5. The Chair drew attention to the statement by mr. Burkhead of 140 Dempster Street where he had indicated that he had contacted the engineers of Skokie, Wifinette, winnetka and Glencoe, stating that the City of Evanston finances their special assessments differently. A discussion took place in which it was determined that as the City of Evanston conforms to the State statutes and has used the same special assessment procedures throughout its history, that there would be no chance at this juncture in time unless brought about by policy as set by the City Council. There being no Eurther discussion on the minutes, the Char _ailed the question and -,ne minutes were approved uanaimous;y. Next, the Chair set a date for reconvening the public hearing for this project as June 1, 1989 at 7:30 P.W. in Room -1404 of the Civic Center. he �--F:ai. also jlrected the 7-nai leer for the Boar., to make the neceSsar _._ate t7 the .njivi-4-�3._ 3 a3sess,- , ,n the i aterlai as r-qL;,?sted n-, �'r. ;3urKnead to each as5t3s?e. The next order of business was the proposed Paving or Poa.ar Avenue frost Lincoln street to the M.S.D. Channel lands, Special Assessment 1374. The Engineer for the Board presented the visual aids, the plans any the rnaineer's Estimate for review. A discussion ensued in which the :Wanner of determinina the costs to be assessed was described and the need to install a 48' storm Page -3- : BLI Meeting of r- sewer independent of the special assessment. Mr. Figurelli made a motion to accept the Engineer's Estimate and to set a date for the public hearing. This was seconded by Mr. Olkowski. The Chair then set the date for the public hearing as may 31, 1989 at 7:30 P.M. in Room 2404 of the Civic Center. He directed the Engineer for the Board to make the necessary notices and advertisement in the newspapers informing those to be assessed of this public hearing. The Board tlierr affixed their signature to the 1st Resolution for this project. At this time, the President of the Board excused himself from the meeting as he had a prior commitment and turned the meeting over to the Engineer for the Board at 3:45 P.M. Next, the Engineer for the Board presented a petition and a Fact Sheet concerning the petition for the Paving of the Alley north of Cleveland Street and east of Brown Avenue. The Fact Sheet indicated that the petition was received by the Engineer on March 28, 1989 and had signat-,res that represented 50.41 of the abutting property. A discussion ensued afte. which :jr. Shonk made a motion to accent the petition and direct the Engineer for the Board to prepare plans and an estimate for a public hearing. This was seconded by Mr. Figurelli. The motion passed unanimously. Next, a petition was presented for Paving the Ailey north of Church Street and east of Hartrey Avenue. The petition indicated that 51.141 of the abutting property was represented by signature. A discussion ensued concerning the length of the alley and its condition. After which, Mr. Figurelli made a motion to accent the petition and direct the Engineer for the Board to prepare plans and an estimate for a public hearing. This was seconded by Mr. Shonk. The motion passed unanimously. Next, under 'Other Business*, the Attorney for the Board informed those present that he had filed in Court, the papers for a lec_a_ hearing for Special Assessment 1376, 1378, 1380, 1381 and 1382 for the 28th of June, 1989 at 10:00 A.M., C.D.S.T. He also stated that until he receives the=onfirmation in writing by the Court, no action should be taken. A disc.:s„ on ensued concerning tnp necessary notices and the need to nave t..__e prc,ects constructed this year. There being no further business, the Chair asked for a -a--ion to adjourn. Mr. Figurelli made the motion which was seconded by Mr. Olkc.sr._, ^he Chair adjourned t"e meeting at 4:05 P.M. 'rhe next et.nu )f the Bea. of Local ::aproveT_ r: _, ce ::e:_. on June 1_, I95II 3t 3::u P.M, in Poom 3650 of the Civic Ce —. ames S. Tonkinson City t'naineer JST:dt cc: Joel M. Asprooth Kirsten Davis Kathy Brown Eierb :lilt MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JUNE 12, 1989 Members Present: David Barber, President Robert Shonk, Finance Director Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Richard Figurelli, Supt. of Water & Sewer Department Others Present: Herb Hill, Attorney for the Board The Board of Local improvements met on June 12, 1989 at 3:00 P.M. in Room 3650 at the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:04 P.M. The first order of business was to review the minutes of the regular Board meeting of May 8, 1989. Mr. Olkowski made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes Were approved unanimously. A discussion ensued concerning the Circuit Court hearing for the special assessments which was set for ,Lune 28, 1989 as well as the need to set court hearings for special assessments 1379, 1384 and 1385. The Attorney for the Board informed the Board that he would arrange to have the hearings for these special assessments slated by the Court for the last part of July. He would attempt to set the dates for tie hearing for the three special assessments on Thursday of this week. Next, the Hoard reviewed the minutes of May 31, 1989 for the public hearing for the paving of Poplar Avenue from the Channel lands to ;.incoln Street, special Assessment 1379. Mr. Olkowski made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. The President requested if there was "Other Business" and there tieing none, Mr. Shonk made a motion to adjourn which was seconded by Vr. „'Kcwski. The President adjourned the meeting at 3:11 P.`". The next scheduled meetine of the Hoard of Local Improvements wil: be held on July 10, 1999 at 3:00 P.x. in Room 3630 in the Civic Cen~e:. ofames S. Tonkinson City Engineer JST:dt cc: Joel 4. Asorooth Kristen Davis , Kathy Brown Herb Hill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JULY 10, 1989 Members Present: Richard Figurelli, Superintendent of Sewer 6 ;pater Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: David Barber, President of the Hoard Robert Shonk, Finance Director Others Present: Herb Hill, Attorney for the Board The Board of Local Improvements met on July 10, 1999 at 3:00 P.m. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. In the absence of the President, the Engineer for the Board called the meeting to order at 3:13 P.M. ':he first order of business was to review the minutes of June 12, 130. Mr. r Figurelli made a motion to accept the minutes as written which waz seconded by Mr. Olkowski and the motion passed unanimously. The second order of business was to review Special Assessment 1383, the Paving of Burnham Place and Lake Shore Blvd. The Engineer for the Boar, presented three plan work sheets indicating 1) Lake Shore Blvd. developed as a parking lot with cal -de -sacs on Burnham Place at Lake Shore Blvd. and :n Vak e Shore Blvd. north of Burnham Place and south of Burnham Place, isolating the segments of Lake Shore Blvd. from its continuation south, of Burn On Place; 2) Lake Shore Blvd. with liaaonal parking both east and west with a 20 foot aisleway to allow traffic from .mouth of Burnham Place anj aouthzcan! traffic Off of Dempster street to traverse thiz segment of La!y Shire Rivi. A cui-3e-sac was indicated on 3;.7ham ?lace, west of _aka S.. _o ?l:' , and 3) With Lake Shore Blvd. as lndicat l in thr _ .._.'_ _ n4ji;ion _ a Sul-je-zac west of late Shore Blvd. on Burnham P1a _. i Ss.rSn ens:ed in which tte :Board waz diviiel tetyeen constructing Latp Share Blvil. as an isolate parkinq _Jt it!' or . _n _..:. __n; in with '_i ^a.' ._ an bct', slimes for use by through traffic Z iZ). No :,Rsensws w.a7 70ache^_, The Attorney for the 2oarl will review t4e necessary doc'..7en" _ne if the indirect assessment whi& is being_ char^-ed on Rjrnha,. _ z atp b;. placing a C.._-le-sac cn Burnba .la—, weAt of ...a•.- . _ Flwl. _he next ._. or zusinesz was the repgr_ 3n _.._ stat r ,_-. ... nno PWK9, SweCLal Assessment 1379. :he Attorney for the ?_.._ . Endo za ed that he would attempt to file the necessary documents on Wednesday, , 12, 19 R and set a legal hearing for this project for sometime in „u;'.s_ 19t9. Vaye -c- 1 - BLI Minutes of 7--10-89 Next, the Engineer for the Hoard presented the fact sheets, the estimate for final payment and the waivers of lien supplied for Special assessment 1372, the Paving of Livingston street. The Engineer for the Board indicated that a final inspection was made and the project was found in conformance with the plans and specifications. with the use of the fact sheet, Mr. Tonkinson identified the final costs of the project to be $85,075.88 of which $17,433.10 was financed by Northwestern University for the work requested for the Dyche Stadium Parking Lot and one-third of the cost of the new sewer installation on Livingston Street. Therefore, the total costs for the special assessment is 167,642.78 of which 162,057.60 was for construction costs, $2,792.59 was for engineering costs and $2,792.59 was for other legal costs. A discussion ensued in which Mr. Figurelli made a motion to approve the first voucher in favor of the City of Evanston in the amount of 15,585.16, to amend the special assessment roll to reflect the final costs, to direct the Attorney for the Board to file the necessary papers for confirmation in the Circuit Court of Cook County and to approve the final payment to the contractor, Artley Paving & Contracting Corporation in the amount of $538.00 which was seconded by Mr. Olkowski. The motion passed unanimously. Next, the Engineer for the Board gave a final report on Special Assessment 1374, the Paving of Culver Street. He reported that the waving contractor, J.A. Johnson Paving Company had completed the job and the lob was final inspected and was found to be in conformance with the plans and specifications. He distributed a fact sheet that indicated that the final contract amount for construction is $66,010.25, the costs for engineering is 2,970.46 and the other legal expenses is J2,970.46; therefore, the total costs of the assessment for this project including engineering and legal is $71,951.17. He also indicated that by applying the _'? -_l_ tc the total cost, it was found that the cost Fer assessable foot is _ 7.44; therefore, the special assessment roll would have to be amended. A =._:._..scion ensued in which Mr. Olkowski :fade a ;potion to approve the issuance __ _nP first voucher to the City of Evanston in the amount of $5,940.92, ! a7ent the special assessment roll no reflect the final costs per sssess:n.= f;o~, to direct the Attorney fo: the Hoard to file the necessary dowuoenta in _he 'i_..'.:it Court of Cook Count; and to approve the final payment to .:f.-.'.-on laving Company in the asown: V $. ,189.49. ...is was seconded ny Mr. :e._. and passed unanimously. r M r reported p that c i 1 Assessments •'- . 3- 9 l !? Next, .. :Onkinson _.or�ed at Special ._ 'e � �, 360, 8 and 1382 will have public bid openings at 11.00 A.M. or. _nla.;, Auly l-, 1989. He also reported that special Assessment 138L saving of Bar_on Avenue and Dotson Street and Special Assessment 1325, _ - Favinc cf Greolyy Avenue is ?o7s!":nd _7 navy a :ega_ nearing an Zzly 7, . The next order of ousiness was item #8, an alley petit_:-. ___ paving tne alley north of Brummel Street, east of Hartrey Avenue. The 2.__neer for the Board indicated by way of a fact sheet that the signatures ret rented 43.18; of the aubtting properties with no consideration of depth fact_:_ and 45.58% V the properties with use of depth factors. A discussion ens.:=: in which Mr. Olkowski made a motion to accept the petition and direct i-e Engineer for the Board to prepare plans and specifications for a public :._.:;ng. This was seconded by Mr. Figurelli and the :motion _asses wnan:. . Page -s- BLI Minutes of 7-10-89 Under 00ther Business", the Engineer for the Board passed out a Report on the Status of Unpaved street for the period of FY86/87 to and through FY88/89. There being no further business, Mr. Figurelli made a motion to adjourn the meeting which was seconded by Mr. 0lkowski. The Chair adjourned the meeting at 4:00 P.M. The next regular meeting of the Board of Local Improvements will be at 3:00 F.M. on August 14, 1989 in Room 3650 of the Civic Center. ifanes S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth { Kirsten Davis Kathy Brown Herb Hill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JULY 24, 1989 Members Present: David Barber, President Robert Shank, Finance Director Richard Figurelli, Superintendent of slater & Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent: Thomas 01kowski, Superintendent of Street Department Others Present: None The Board of Local Improvements met on July 24, 1989 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. This special meeting was called for the purpose of reviewing bids received on five (5) special assessments. The President called the meeting to order at 3:02 P.M. The bid tabulation for Special Assessment 1376, the Paving of the Alley North of Mulford, East of Ridge, were reviewed with the Engineer for the Board indicating that the apparent low bidder was Capitol Cement Company, Inc. in the amount of �51,346.00; whereas the Engineer's Estimate was �55,883.00. A discussion ensued in which Mr. Figurelli made a motion to approve the award of the contract to Capitol Cement Company, Inc. and to place the necessary notice in the newspaper according to state statutes. This was seconded ny Mr. Tonkinson and the motion passed unanimously. Next, the bid tabulation for Special Assessment 1378, the Paving of the 'lley North of Lyons, East of Hartre'_' was reviewed. The Engineer for the Boara indicated that the apparent low bidder was Capitol Cement Company, Inc. in the amount of t96,837.05 and that the Engineer's Estimate was $113,670.50. A '?15C:..:�I�n ?^'>,.�`., 3f`_?•.ti'iCl ti"'. 1.:L'C?:lI ma;'a .-�. '"0`_l�n t7 app-�':a t.^.^_' aw3:^ of the Contract t0 Capitol Cement Company, Inc. and to place the necessa:;' notice :n the newspaper accordina to State statutes. ThI- was seccndea zv, Mr. Tonkinson and the motion passed unanimously. The bid taDulan:on f7r Specie: Assessment 1380, the Pa':ina of Arno!-4 . _%.:e was reviewed. ..".e for "'-e :Board indicated 1_ :at tho apparent was (l^.nc _..=s'•.,, =0: :ar fir' a7ot:nt Engineer's E _,T.at? was J6-,534.A aiscuss,.on .�,nS_P(4 --n w#;:ct. . iourel.1 ma ? a ..7ot1,Jn t0 zno award of the zontra^t to nSzon Paving Company and to place t.-e necessary notice in the npwspape: _.er':ne to state statutes. This was seconded by yr. Tonkinson, and the 'noticn ras,zd unanimously. Page -2- BLI Minutes of 7-24-89 The bid tabulation for Special Assessment was reviewed. The Engineer for the Board bidder was J.A. Johnson Paving Company in the Engineer's Estimate was �61,847.50. Shonk made a motion to approve the award Paving Company and to place the necessary state statutes. This was seconded by Mr. unanimously. The bid tabulation for Special Assessment was reviewed. The Engineer for the Board bidder was J.A. Johnson Paving Company in the Engineer's Estimate was *70,886.00. Shonk made a motion to approve the award Paving Company and to place the necessary state statutes. This was seconded by Mr. unanimously. 1381, the Paving of Michigan Avenue indicated that the apparent low the amount of �63,357.00 and that A discussion ensued in which Mr. of the contract to J.A. Johnson notice in the newspaper according to Figurelli and the motion passed 1382, the Paving of Judson Avenue indicated that the apparent low the amount of 568,350.00 and that A discussion ensued in which Mr. of the contract to J.A. Johnson notice in the newspaper according to ?i4urelli and :�`e :motion passed The President of the Board asked if there was other business and the Engineer for the Board then presented alternate solutions to the Board's recommendation for paving of Lake Shore Boulevard and Burnham Place, Special Assessmen, 1383. The Board reviewed the two alternates for making :,are Shore Boulevard a parking area and then re -affirmed their position supporting their original recommendation. There being no further business, the Chair adjourned t-e 7,.eting at 3:15 P.M. The next meeting of the Board of Local Improvements wit' re the regular meeting on August 14, 1989 at 3:00 P.M. in Room 3650 of t^e Civic Center. James S. Tonkinson City Engiener JST : dt cc: Joel M. Asproot!: Kirsten Davis � !at'^v 9- 1wn MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF AUGUST 14, 1989 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water 5 Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Herb Hill, Attorney for the Hoard The Hoard of Local Improvements met on August 14, 1989 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:06 P.M. The first order of business was to review the minutes of ,;uly 10, 1989 and the minutes from the special meeting held on July 24, 1989. The Board revlewf�d the minutes, afterwhich h1r. Olkowski made a motion to accept them as written. This was seconded by Mr. Figurelli and the minutes were approved unanimously. The second order of business was to review Special Assessment 1383, the Paving of Burhnam Place and Lake Shore Boulevard. The President reported that thf� ordinance was being held pending an investigation of the possibility of providing a parking lot on Lake Shore Boulevard in lieu of : standard street. After a discussion, the President indicated that a renor'_ w.il be transmitted to the full City Council outlining several scenarios for car-ina on Lake Shore Boulevard with associated costs. The Engineer for the Board reported that Poplar Avenue,-rGt:31 Assessment 13is �.^.•': I_�a 3:'i 1t� _',31 h''3r�n'? �^ e �? stated that the con`_rac_ to install the ne-?de,48 sewer _..:r to the Srec-ial Assessment "was awarded and that work -4iil bean on August _9?q. Following the agenda, the President drew attention to _te- i4, Special Assessment 1376 and Special Assessment 1375, the Pavina .47 alleys. -ne Engineer :3r the Boar _ .-norte,i t,iat .r�- on_ � r.:cti�n -: _ .. i1l to .-eld .)n August _-, .939 `. aNCit.7n _ .:net? ._ :r,:art- )wn._. :_. ; 1_ .;av_._- ., Paving of _^e Alie. :;Or-n of Lvon5 Street, Fas- of �� _.-.�r.e, .n opposition to the paving. A discussion ensuec in w~icn _-_ ._t-)rney fo r,�= Board was directed tc respond to the petitioners indicat.. -.p status .. this special assessment and the fact that the Cit_. Council .".a: passe' an ordinance and the Court ^ad directed the Cit" to procee,.' the spec.a_ assessment construction. The Engineer for the Board distr:r:teri a fact sheet concerning Special Assessment 1378 indicating the percenta_e :f signat:,res on the petition in opposition to the paving. Page -2- BLI Minutes 8-14-89 The next order of business was a report on Special Assess-ment 1384 and Special Assessment 1385. The Engineer for the Board reported that bids were opened today and that the apparent low bidder for the paving of Barton and Dobson is Johnson Paving Company and the apparent low bidder for paving Greeley with asphalt is Johnson Paving Company, whereas Capitol Cement Company is the apparent low bidder for paving Greeley with concrete. The Engineer for the Board distributed a fact sheet concerning Special Assessment 1385, the Paving of Greeley Avenue and the bid tabulations for Special Assessment 1385, Alternate 1 and 2 and Special assessment 1384. He stated that the materials were being distributed for review and requested a special meeting be set for August 28, 1989 to make a motion for approval of award of the contracts. He also stated that as there is very little difference between the proposal for paving Greeley with asphalt and concrete that he would recommend that concrete be used to pave the street. The President then set 3:00 P.H. on August 28, 1989 as the time for the special meeting for formally reviewing the bids and approving the award of the contracts. Under 'Other Business', Mr. Barber reported to the Board that an application for Community Development funds would be made in the amount of $15,000 for assistance in the special assessment process to those individuals in the Community Development Block Grant target area. However, should the money be allocated, the assistance would not be retroactive but would begin in fiscal year 1990-91. Mr. Figurelli made a motion to adjourn which was seconded by Mr. 5honk. The President adjourned the meetina at 3:26 P.M. The next meetino of the Board of Local Improvements will be a special meeting on August 25, 1989 at 3:00 P.M. in Room 3650. ,,Tames S. Tonk inson City Engineer 3ST:dt ;irsten Kathy Brown Herb Hill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF AUGUST 28, 1989 Present: David Barber, President Richard Figurelli, Superintendent of Water & Sewer Dept. James S. Tonkinson, Engineer for the Board Absent: Robert Shonk, Finance Director Thomas Olkowski, Superintendent of Street Department Others Present: Herb Hill, Attorney for the Board The Board of Local Improvements held a special meeting on August 28, 1989 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:26 P.M. The first order of business was to review the bids received for Special Assessment 1385, the Paving of Greeley Avenue from Harrison Street to Central Street. The apparent low bidder for paving with asphalt '.:as J.A. Johnson Paving Company in the amount of 0 3,563.50, whereas, the apparent low bidder for paving with concrete was Capitol Cement Company, Inc. in the amount of $95,097.00. The Engineer's Estimate for the project is 399,932.57 for paving with asphalt and t115,039.50 when paving with concrete. A discussion ensued concerning the alternates with Mr. :igurelli making a motion to award the contract to Capitol cement Company and pave the street with concrete and to make the necessary notice in the newspaper according to state sta_.:tes. :'his was seconded by Xr. T onkinson and was approved unanimously. The next order of business was to review the bid tabulations fro- the bid opening for Special Assessment 1384, the Paving of Dobson Street and Barton Avenue. The apparent low bidder was J.A. Johnson Pavine Comuan'; :n the amount Of �190,419..,_. e - wi"Iev-r-3t I. -a_-? -. S S S:n e::....e3 in which far. :"on'.Clnscn madP a ?'lotion ti award the contr3c`_ .... .:ohnscn Paving company for -iris pro]ect and to .'.lake the necessary *:ctice in the newspaper accordina to state statutes. This was seconded zy `".r. wL'rell_ and the Notion oassed ur.ani-ousl... Under 'Other Bus. 7,e-7_ , ,". r'ncine-: -�r _re Boar I inf -.-e. _ = ter_ _: _.^,e Boar! that _ i'": .. _. :r?Ss in n—. ]tij':p!tlae^�Nn `_= _ _ _ "N �i ..'?�z: ^•'3'.. f,r- Paving of Poplar -. ?'!.. , ~3`_ P—) -r ..:?nie :an n.-e . _. __ ?ir. _ v the At owner for .. �e of the rc raw 'a,-: 3v^a_, 7C;iiPd e :ne^::�? "at .`? 3c _.- _ -.e nr,D' -. _ .-.- ! n the circuit court , f _Jo- County and _nat the lecia' Z3.. f-. Assessment 13-9, "^.e -cavinC of Poplar Avenue will ne Dr, :98?. :he President of the Boar' directed the Engineer for the ?car.. _, se'�-_ :etter .c .`� Page -2- BLI Meeting of 8-28-89 those assessees that will be affected and notify them of the error by Pioneer Press and that this street will not be paved this year. Also, to send out the necessary legal notices and place the necessary advertisement in the newspaper for the new legal hearing date. The President adjourned the meeting at 3:50 P.M. The next meeting of the Board of Local Improvements will be held on September 11, 1989 at 3:00 P.M. in Room 3650 in the Civic Center. it games S. Tonkinson / City Engineer JST:dt cc: Joel Asvrooth Kirsten Davis Kathy Brown Herb Hill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF SEPTEMBER 11, 1989 Present: David Barber, President Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas Olkowski, Superintendent of Street Department ,James S. Tonkinson, Engineer for the Board Absent: Robert Shonk, Finance Department Others Present: Herb Hill, Attorney for the Board The Board of Local Improvements met on September 11, 1989 at 3:00 P.K. in Room 2402 of the Civic Center located at 2100 Ridge Avenue. 'he location of the meeting place was changed due to the scheduled room being occupied with another meeting. The President called the meeting to o:,er at 3:09 P.M. He then informed the members of the Board that Mr. Shonk would not be present due to other city business and that he had received word fror Mr. Shonk, in advance of this meeting. The first order of business was to review the minutes of August 14, 1989 and August 28, 1989. The Board reviewed the minutes afterw'lch yr. Figurelli made a motion to accept both sets of minutes as written which was seconded by Mr. Olkowski and the minutes were approved unaminously. The second order of business was to review the status of Poplar Avaenue, Special Assessment 1379. The Engineer for the Board :ezcrted that the letters were sent out to the assessees and copies distributed t. ^e aldermen as well as all other interested parties concerning the error wh.cn caused Poplar Avenue Paving to be postponed until the spring. He also reported that the court date :Jr �� legal ^"3:in; ..a5 :een 5?'_ and he l5 prepared to send out the notices and advertise in the new -paper, as required by State Statutes. The next order of business was a report on Special ,ksseS_z--?nt 1376, 1376 and 1380. 7h e Engineer for the Boar:.' repotted that Special k-t3essment 1376, the alley nor:.': of AL zi .n an'1 t'ast of Hi'dCP .'lad been paveC concrete an :as 3waltin•: o.^eni,:'.. w111 be t0mrorrow, SeOtemce_ �"�. Stated t':a". In f 1. _ on . .7 ! �3VS the protective moat � _?� ;ra r placed on this a11e': He then reported that Special t.-e alley north of ;,yons. and east of :,aurel is ready for i_= =;ncrete pour is being allowed to d:y out and hopefully, should the weatn-: ce favoraDie, It will be poured tommorrow, September 12, 1989. Mr. Ton-::-._,n glen reported that Special Assessment 1380, the paving of Arnold P1ac= -.as not begun as the same contractor is working on Michigan Avenue and Judson ..'enze and it was Page -2- BLI Minutes of 9-11-B9 determined that these two segments of streets, which are ready for curbs, would be concentrated on prior to doing Arnold Place. As soon as the base material is placed on Michigan Avenue and Judson Avenue, the excavation for Arnold Place will begin. Following the agenda, the President drew attention to Item #4, Special Assessment 1384, the paving of Barton Avenue and Dobson Street and Special Assessment 1385, the paving of Greeley Avenue. He requested a report from the Engineer for the Board. Mr. Tonkinson reported that at the pre -construction meetings for both special assessments held today, that J.A. Johnson Paving Company, the contractor for the paving of Barton Avenue and Dobson Street stated that the work will begin on these streets in the week of August 25th and anticipates completion by November 6, 1989. He reported that the contractor, Capitol Cement Company, will begin work on Greeley Avenue on September 18, 1989 and anticipates completion by October 5, 1989. A discussion ensued concerning Greeley's pick-up of recyclable materials. It was determined that within the body of the Newsletters, the citizens would be informed that during the construction period they could take this material to 2222 Oakton or retain it until after construction when there will be a special pick-up to accomodate them. The President then drew attention to Item #5, the Review and Work Session on Unpaved Streets. The Engineer for the Board distributed the revised five-year plan for paving all unpaved streets, marked as Exhibit 'A'. The Board then reviewed the plan and identified the following action needed before recommending the annual element of the plan to the Administration 6 Public Works Committee: Highland Avenue from Thaver Street to Isabella Street - The owner of the nursery should be contacted with an offer to p•.rchase the needed right -of --way and tentatively to target the paving ;! Highland Avenue for year 1990. Wesley Avenue, south of Lincoln Street - The Attor For the Board was directed to determine if there are any legal reasons why this street could not be either paved as an alley while vacat:r.: the east half or vacating the entire right-of-way while identifiin, an easement for access to the oroperty fronting Wesley Avenue. McDaniel Avenue from Dempster Street to Graen'woc: - would 1,0 scheduled for paving in 1990 as the necessar qu, -a:' deeds ".,eve not been nreoared and that the ward Aldermen as as t~:e Housing_ and Community Development Act Committee be notified of .ne delay. 11 Page -3- SLI Minutes of 9-11-89 Prospect Avenue from Simpson Street to Grant Street and Lawndale Avenue from Simpson Street to Grant Street which appear in the FY90-91 element of the plan must have a decision as to whether both or either one is to be a corridor for the storm flooding medigation solution. This decision will be made after the SWIM Team receives the requested information from the consultant, Harza. There being no other business, the President adjourned the meeting at 4:06 P.M. The next meeting of the Board of Local Improvements will be held on October 10, 1989 at 3:00 P.M. in Room 3650. ames S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth Kirsten Davis Kathry Brown Herb Hill PROPOSED LONG RANGE CAPITAL IMPROVEMENT PLAN UNPAVED STREETS FISCAL YEAR PAGE 1986--87 1 1987-88 : and 3 1988-89 y 1989-90 1990-91 6 1991-92+ RECOMMENDATION FOR REMAINING UNPAVED STREETS PROGRAM MAPS FOR 1986 TO 1992+ 9 to 15 Novemcer .?6_ �ev_Se.. _9_e'^ce.lazi `r Rev Ise--; zec ternce: u LONG RANGE CAPITAL. IMPROVEMENT PLAN UNPAVED STREETS - FY86-87 PUBLIC STREET LIMITS LENGTH WIDTH INTEREST highland Av. Thayer St. 587.7' 201to30' Isabella St. llawthorne South of 900.0' 18, P 4-85 'Lane Simpson St. Elmwood Ave. Case St. to 245.6' 27' P 4-85 Mulford 5t. Isabella St. East of 100.0' 24' jj Sheridan Rd. l./ TOTAL,: 1833.3' Page 1 of 0 , TOTAL PRIVATE PUBLIC COMMENTS ESTIMATE BENEFIT BENEFIT Land Acquisition 176,300 68,500 107,800 Required To be constructed Cie( 1 in FY88-89. Watermain 117,000 75,800 41,200 Sewer $5000 St. Francis 45,300 Contribution Watermain 29,900 25,200 18,700 4368,500 188,200 15,100 11,200 175,300 Page 2 of A LONG RANGE CAPITAL IMPROVEMENT PLAN UNPAVED STREETS - FY87-88 PUBLIC TOTAL PRIVATE PUBLIC STREET LIMITS LENGTH WIDTH INTEREST COMMENTS ESTIMATE BENEFIT BENEFIT Poplar Av. Livingston 584' 19, Paved as alley 172,000 36,700 135,300 to Isabella Jenks St. Poplar to Woodbine 268.4' 27' 1985 Water Main Colfax Pl. East of 285.0' 27' 98,300 40,400 57,900 Crawford Ave. Dartmouth East of 285.3' 27' 81,100 37,500 43,600 y PP1 de Crawford Ave. V Clifford East of 507.61 30' Street Crawford Ave, Bernard Pl. Clifford St. 323.7' 301 244,400 101,600 142,800 to Isabella St. r,IsaheIIa East of 220.0' 15, Rear yard for i Strect Bernard Pl. Houses layinq in Wilmette Page 3 of 8 PUBLIC TOTAL PRIVATE PUBLIC STREET LIMITS LENGTII WIDTH INTEREST COMMENTS ESTIMATE BENEFIT BENEFIT �Oade St. West of 109.0' 27' Funded by Leland Ave. CDBG Funds 113,400 -0- 113,400 Brown Ave. Greenwood St. 463.0' 30' Funded by to Lake St. CDBG Funds Thayer Ave. East of 166.0' 30' Funded by MFT 40,100 -0- 40,100 Gross Pt. Rd. and Sewer Funds Total; CDBG - 572' 113,400 -0- 113,400 mpr - 166' 40,100 -0- 40,100 S.A. -2474' 595,800 216,2110 379,600 6PAND TOTAL: 32121 749, 300 216,200 533,100 STREET LIMITS p5rrow Ave. North of Lake St. 1/2 block Grove St. West of / Dewey Ave. 1/2 block LONG RANGE CAPITAL IMPROVEMENT PLAN UNPAVED STREETS - FY88-89 l` PUBLIC LENGTH WIDTH INTEREST COMMENTS 155.5' 30' Proposed CDBG 140.0' 30' Wesley Ave. South of 170.0' 30' Lincoln St. �1� t Livingston East of 220.0' 27' Street Eastwood Ave. t• Cl11ver Crawford Ave. 401.4' 30, P-5-83 Street to Prospect Ave. 1- Prospect Central St. 509.2' 30' / Avenue to Park Place Total: COBC -- 295.5' S.A.-1300.6' GNAPP TOTAL:-1596.1' Proposed CDBG Page 4 of 0 TOTAL PRIVATE PUBLIC ESTIMATE BENEFIT BENEFIT 38,000 25,300 12,700 33,000 22,000 11,000 48,000 32,000 16,000 52,300 34,900 17,400 79,200 52,800 26,400 118,400 78,9nn 39,500 71,000 47,300 23,700 297,900 198,600 49,300 368,900 245,900 :_31000 a LONG RANGE CAPITAL IMPROVEMENT PLAN U14PAVED STREETS - FY89-90 PUBLIC STREET LIMITS LENGTH WIDTH INTEREST COMMENTS Greeley Av. tlarrison St. 727.6' 30' P B-84 to Central St. Arnold P1. South of 170.0' 30' f South Blvd. Michigan South of 170,0' 30' Avenue South Blvd. Judson South of 170.0' 30' / Avenue South Blvd.. Poplar Ave. North Shore 843.4' 24' Possible Storm Channel to Sewer Lincoln St. McDaniel Dempster St. 515.5' 30' Water Main Aven a to Greenwood Proposed CDBG 1 % Street Burnham Lake Shore 355.6' 30' P 10-84 Place Blvd, to Sheridan Road Lake Shore Dempster St. 339.0' 30' P 1-85 ti1vd. to Burnham P1. Barton Ave, Howsref St. to 68016' 30' Drummel St. s j Dobson St. West Of V Barton Ave. 21811' 27' Page 5 of a TOTAL PRIVATE ESTIMATE BENEFIT 148,500 99,000 51,200 34,100 51,200 34,100 51,200 34,100 158,700 105,800 103,700 69,100 81,800 54,500 93,500 62,300 202,000 114,700 Tut al: CDUG - 515.5' 103,700 fig,100 S.A.-3674.3' 838,100 558,600 GRAND TOTAL:-4189.8' 941,800 627,700 PUBLIC BENEFIT 49,500 17,100 17,100 17,100 52,900 34,600 27,300 31,200 61,300 3;,600 ='9,500 314,100 Page 6 of 8 LONG RANGE CAPITAL IMPROVEMENT PLAN UU PAVED STREETS - FY90-91 PUBLIC TOTAL PRIVATE PUBLIC STREET LIMITS LENGTH WIDTH INTEREST COMMENTS ESTIMATE BENEFIT BENEFIT Davis St. Fowler Ave. 355.3' 30' 8" Watermain 90,900 60,600 30,300 to Pitner Ave. 1987. Proposed CDBG Prospect Av. Simpson St. 1233.11 30' 275,000 183,300 91,700 to Grant St. Poplar Av. Lincoln St. 1717.01 30' Possible Storm 319,900 213,300 106,600 to Livingston Sewer Street Lawndale Av. Simpson St. 1234.01 27' Storm storage 191,000 127,300 63,700 to Grant St. Possible Cul-de-sacs Brawn Ave. South of 150.01 30' 34,400 22,900 11,500 Noyes St. Bartc,n Ave. South of 145.8' 30' 39,600 26,400 13,200 Harvard Terr. Tr,tal: cmiG - 355.3' 90,900 60,600 30,300 S.A.-4479.91 859,900 1,73,200 286,700 GRAND TOTAL: -4835.2 950,800 633,800 317,000 LONG RANGE CAPITAL. IMPROVEMENT PLAN UNPAVED STREETS - FY91-92+ PUBLIC STREET LIMITS LENGTH WIDTH INTEREST COMMENTS Bryant Ave. Chancellor St. 1072.0' 27' to Isabella St. Chancellor Asbury Ave. 280.8' 27' P 5-84 Street to Bryant St. Custer Ave. South of 140.0' 20' Greenleaf St. Park Place West of 502.9' 30' Gross Point Rd. Thayer St. East of 324.6' 30, Crawford Ave. Custer Ave, North of 608.2' 27' Mein Street Page 7 of 8 TOTAL PRIVATE PUBLIC ESTIMATE BENEFIT BENEFIT 190,300 126,900 63,400 60,000 40,000 Land Acquisition 101,800 67,900 Proposed CDBG Dedication of 104,500 69,700 right-of-way 78,100 52,100 117,700 78,rm) 20,000 33,900 34,800 26,000 39,200 Total: CDHG - 140.0' 101,800 67,900 33,900 S.A.-2788.5' 550,600 367,200 183,400 GRAND TOTAL:--2928.5' 652,400 •13`,, 100 21-,300 Page 8 of 8 RECOMMENDATION FOR REMAINING UNPAVED STREETS STREET LIMITS LENGTH COMMENTS Garrett Place East of Sheridan Road 350.0' Northwestern University Vacate Grove Street McDaniel Avenue to 711.4' Maintain as Alley Pitner Avenue Davis Street West of 140.0' Should be Paved Dewey Ave. 1/2 block as Alley Forest Avenue South of 170.0' Consider vacating South Blvd. Hinman Avenue South of 170.0' :morove as Part of South Blvd. Municipal Parking .Dt Brown Avenue North of 194.0' Zonsider vacating Greenleaf Street Bryant Avenue *forth of 142.0' Maintain as Alley Leonard Place Garnett Place East 1/2 of Street 260.5' Maintain as alley Lying East of Maple avenue Hartrey Avenue South of 200.0' Ma:stain as Alley Payne Street"zo.s for paving Lake shore Blvd. Dempster Street to 600.0' :7rrwe as Greenwood Street Pa:K:nq Lot 1.�{o j [ zA ' cc � `:_�..'`�- °""� sal►�` ��L10[n�ll- � 11 _ Ilf � � p: - L� j ., ,,.......� rn ...,.�,,t 1i� c.��-�'�:��,� f .-- ] f �.11_ � f� f::: l I.J� I 1 - .ter I [ � I I ' 111 �•-�'� I � [;,A LiI .l[ [ I .,., II Il�r i ,• -'•I 3 Q a ❑ � � ®� !�i ®l�l ©� �• '� r�� _� �__� �-r] E ❑❑Q00❑Cj _��� C our -..� -- ��[.:I[ �[�rj[_I� IUI.-I 1_..�I uj E _ _ �[� � �j.�.� �- [ •� I ..i 1 I I 1[ 1 I 1 �.. 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[❑�❑❑❑Clu�❑ `�.� fr aL__' All- I[1-1 LJ k;) t H [if 1 -1 El E1E1QE1[]R[1 0 Ell B DF1 9 r7 1Tjel UO U 0 U;13 9�i� EE EE Ij L=.-] r__­1 iF__--71 0 0 CZI FZ-A 0 9 CD El HM DR111 1 Giz =2 P-;a EL 0 Di Im r 00 u u I ; I I t 1 1 R I; I 13 1 A 1 I I I I F. 11 1 1 1 3 1 3 1 ! 1 3 1 1 1 ? I a I R I 1 1 3 1 % , I � I kf ig (n I- L11 Ld rc m 0 Ld z n Up twit.=fLWli EJ�[-[�[ El Q 0 L� ❑ [�.� r [ � 'r r_ ► �:- - - - I (:.I I I I I I•� [ I I Q fqIR '][ja IJ LJ r _ -i C-- [. J I_ a.1 i-- o©o LAC-�L�[fl 1111]1.,1!rI fI L�� f1�--I I�111,_1 r)IJI ED ][, IL_Il�o RHOri `L-2-1 _j�"��,yj���..�;(���l,�l�l[�I1 mp :$ �®off❑ n � �.. ark 0 ID®©M��1�[�0l]� Eo�©oEl F,_1 w:- ❑ UD I J g t 10© P f I rcN 0. ;S Cl U 1VD [b7 [f [ r r$ 1 "s 1 3 1 1 R l >; I$ I B I$ 1 8 1 'f l a Ln W Q a z D 0 z z a M : OP . a. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF OCTOBER 10, 1989 Present: David Barber, President Richard Figurelli, Superintendent of dater & Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Absent: Robert Shonk, Finance Director Others Present: None The Board of Local Improvements met on October 10, 1989 at 3:00 P.M. in Room 3650 of the civic Center located at 2100 Ridge Avenue. The President called the meetina to order at 3:10 P.M. The first order of business was to review the minutes of September 11, 1989. The Board reviewed the minutes afterwhich Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. The next order of business was a status report on Special Assess-ent 1384, the Paving of Barton and Dobson and Special Assessment 1385, the Paving of Greeley Avenue. The Engineer for the Board reported that the paving of Barton and Dobson was moving ahead with the installation of the sewer already in place and the excavation is taking place. The curb for these two (2) segments of streets is scheduled to be poured this week. He also reported that Special Assessment 1385, the Paving of Greeley Avenue has its curbs and pavement in place and no traffic is being allowed within this segment of street until Monday, October 16, 1989 at which time the full curino time for the concrete will have been reached. The President then drew attention to item 43 on the Agenda, Sp -::al Assessment 1383, the Paving of Lake Shore Boulevard and Burnham Place. _ Engineer for the Board reported that a memorandum will be before the Admin:atration and Public works Committee, at their request, explaining the reason for the standard wilth of streets to be thirty feet (30') in the Cit,' -,;hv t`is width was sa:ected for Burnham Place. ,,!so within the 7e-cra. _S an explanation of the impact on Burnham Place if reduced t, p se':en feet i27') wide. 'he Engineer For the Hoar? also reported _ :Dmmittae directs the street to be reduced to twenty-seven feet (2 assess-ent for this project would be reduced by sixty-eight cents {580) per _meal foot for direct cost due to the slight reduction of the Engineer's --st:mate. Page -2- " ~ BGI Meeting of 10-10-89 The President then asked if there was any other business and Mr. Tonkinson reported that he had received a letter from the City Clerk which she received from Mr. Kenneth M. Flaxman, an attorney requesting certain information concerning the proposed paving of McDaniel Avenue between Dempster Street and Greenwood Street. A discussion ensued in which it was determined that the Engineer for the Board should compile the requested information and review it with the Attorney for the Board prior to transmitting it to Mr. Flaxman. The President adjourned the meeting at 3:17 P.M. The next meeting of the Board of Local Improvements will be held on November 6, 1989 at 3:00 P.M. in Room 3650 of the Civic Center. James S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth Kirsten Davis. Kathy Brown Herb Hill 4 t MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF NOVEMBER 6, 1989 Present: David Barber, President Robert Shank, Finance Director Richard Figurelli, Superintendent of water & Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Asbent: None Others Present: Herb Hill The Board of Local Improvements met on November 6, 1989 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:05 P.M. The first order of business was to review the minutes of October 10, 1989. The Board reviewed the minutes afterwhich Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. The next order of business was a status report on Special Assessment 1384, the Paving of Barton Avenue and Dobson Street and Special Assessment 1385, the Paving of Greeley Avenue. The Engineer for the Board reported that tte paving of Barton Avenue and Dobson Street has been completed with the exception of the restoration of the parkways and that sid would be placed this week. He also reported that Greeley Avenue Paving has been completed and that the topsoil has been applied in preparation for sod which is to to c'_aced tomorrow. The President of the Board inquired as to the outcome of the meetinc with the neighbors on October 23, 1989 to which the F.nuineer for ttie Boar; replied that all issues were covered and that the citizens present made a dec:s:on to have a wooden retaining wall installed on the rest side of Greeley Avenue where it is needed. The next order of business was Special Assessment 1383, the Pavinc of :,ake Shore Boulevard and Burnham ?lace. The �-'nginet?r for the 7Sa_.. _.routed a letter that was received from Xr. Carmel X. Tokodogan c_ a _.... Place and Mr. Mohmed Tekodoaan, M.D. of 110 Burnham Place, in oo.cs:t ;n t_ t'-e having of Burnham Place and Lake Shore Boulevard. This letter was enta-z- into the records as Exhibit 'A'. A discussion ensued in which the President notified the Board that a memorandum had been sent to Alderman Rudy at his request f,3r information concerning the manner of assessing Poplar Avenue and Ha::thsrne lane. The Attorney for the Board informed the Board that he had been contacted by an Page -2- BLI Meeting 11-6-89 attorney representing the property owners for this assessment. A Mr. Cohn .inquired into the status of the project. Mr. Hill informed Mr. Cohn that action on the ordinance was to take place at the Council meeting of November 6, 1989. Under "Other Business", the Engineer for the Board distributed a letter that was received on October 31, 1989 from Jim Nondorf of 1634 Lincoln concerning his assessment for the Paving of Poplar Avenue. Within the letter, he indicated that his assessment of �6,307 for the improvement of Poplar Avenue was extremely large and that he was in opposition to the commuter parking and felt that if this parking had to be provided that some parking restrictions should be made on Lincoln so as to prevent commuters from parking on this street. The letter was entered into the record as Exhibit "B". The Attornev for the Board informed those present that the Pio^eer Press, in its publication for the legal hearing, had again missed the deadline for publication and agreed to publish in the Chicago newspaper. 7-he publication in the Chicago newspaper was only fourteen (14) days before the hearing, not the required fifteen (15) days; however, Mr. Hill was prepare.' to attend the legal hearing and have the roll confirmed. At said hearing, wr. Hoyle of 2315 Poplar Avenue spoke to him of an objection to the amount of his assessment which is 0,683.52. Subsequently, Mr. Hill requested an extension of the legal hearing and arranged to have Mr. Boyle meet with Mr. Tonkinson and himself on November 14, 1989 at 8:30 A.M. to review his assessment. The new hearing date is set for November 21, 1969 in Room 1707 of the Daley Center. A discussion ensued in which it was determined that Mr. Tonkinson should meet with Mr. Hill prior to the November 14th meeting to review the special assessment roll. There being no further business, the President adjouned the meeting at 3:28 P.M. The next regular meeting of the Board of Local Improvements will be December 6, 1989 at 3:00 P.M. in Room 3650 of the Civic Center. y i 1 Z I ames S. Tonkinson City Engineer JST:dt Attachments: cc: Joel M. Asprooth Kirsten Davis Kathy Brown Herb Hill OCTvq -: c �^. 4 4 October 27, 1989 City of Evanston Board of Local Improvements 2100 Midge Avenue Evanston, Illinois 60204 SUBJECT: Paving of Poplar Ave. and Special Assessment Dear Sirs: My home is on the corner of Lincoln Street and Poplar Avenue in Evanston. I received a notice which levied a special assessment on my property of $6,307.00 for the improvements of Pcplar Avenue. This seems like an extremely large amount of money for one taxpayer and I would like the board of special assessments tc reconsider this amount. The improvements to Poplar Avenue are not going to "improve" my property but will detract from it's value. I don't think you would want a parking lot next to your home would you? And you probably would not want to pay to have this devaluation of your property to take place. You have cut down the trees and flowering bushes alena the tracks and you will replace them with parking meters in the Spring. I understand that the city feels it is important to provide adequate parking for the people who take the train; however, if more parking meters are installed on Poplar Avenue, the people why drive to the train (from Niles, Park Ridge, etc.) will park fart:^_r do-.n :.incoln Street rather than feed the meter. Please don't wade ev,-r':ones money by putting in parking meters and nat restricti% tri._ Narking along Lincoln Street. Perhaps you could have two ht_r ,,ur:ina or a neighborhood permit of some sort. Thank you for considering my requests. /7 Sincerely,,- Jim Nondorf , 1634 Lincol � Evanston, 1 60201 cc:'�'James Tomkinson, City Engineer, City Hall Jean Baucom, Traffic Engineer, City Hall Alderman Marge Collens, 2626 Orrington, E7-an3ton, 602C1 Alderman Cheryl Wollins, 2430 Simpson, E•:a7.s'�cnn, 60201 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE SPECIAL MEETING OF NOVEMBER 29, 1989 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water s Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Herb Hill The Board of Local Improvements met 2404 of the Civic Center located at the meeting to order at 3:18 P.M. on November 29, 1989 at 3:00 P.M. in Room 2100 Ridge Avenue. The President called The President informed those present that this is a special meeting to review the 5-year Plan that had been formulated at prior work sessions and to review the memorandum which will go before the Administration a Public Works Committee on December 4, 1989, seeking approval of the FY1990-91 Element of the plan. He then proceeded to cover each year of the 5-year Plan while making note of the location of these streets within the document for review. After covering the entire memorandum and identifying the streets, a discussion ensued in which it was determined that the public hearings would be held in the early months of 1990 so that adequate time would be allowed for the necessary City Council action and court proceedings to assure that construction would take place within the summer months. The Attorney for the Board inquired as to whether the ner=entage for legal charges could be increased from four and one-half percent to the maximum figure allowed by the State Statutes. A discussion ensued with the President and Mr. Shonk supporting the increase and the Engineer for the Board in opposition. The President then announced that this matter would be reviewed at subsequent meetings prior to costs allocated for the new projects. He also directed the Engineer for the Board to estimate the enc:reering construction cost index prior to its official publication in March s- to speed up the assessment process. Mr. Figurelli made a motion to accept the 5-year Plan and approve the memorandum as written which was seconded by Mr. Shonk. :he plan was approved unaminously. Page -2- BLI Special Meeting 11-29-89 The President then asked if there was Other Business and there being none, Mr. Shonk made a motion to adjourn which was seconded by Mr. Figurelli. The President adjourned the meeting at 3:40 P.M. The next regular meeting of the Board of Local Improvements will be held on December 4, 1989 at 3:00 P.M. in Roam 3650 of the Civic Center. Ames S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth Kirsten Davis ✓ Kathy Brown Herb Hill MINUTES OF THE BOARD of LOCAL IMPROVEMENTS FOR THE MEETING OF DECEMBER 4, 1989 Members Present: David Barber, President Richard Figurelli, Superintendent of dater S Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Hoard Members Absent: Robert Shonk, Finance Director others Present: Herb Hill, Attorney for the Board The Board of Local Improvements met on December 4, 1989 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:17 P.M. It was reported out that Mr. Shonk would not be present due to a doctor's appointment. The first order of business was to review the minutes of November 6, 1989 and the minutes of the special meeting held on November 29, 1989. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. The next order of business was to review the final costs of seven (7) special assessments. Fact Sheets were distributed for the seven assessments. The Engineer for the Board indicated that Special Assessment 1375, the Paving of Prospect Avenue from Central Street to Park Place was complete and a final inspection was held on November 22, 1989. The project conformed to the plans and specifications. He also stated that the total final zontract cost is 114,312.90. $95,214.90 was attributed to the special assessment and 19,098.00 was financed by the sewer funds for the installation of a sewer. The total special assessment for the project including engineering and legal costs in an aggregate amount of �8,569.34 is $103,784.24, The cost per assessable foot using the 2/3 Rule is $99.76 therefore 09.00, as previously indicated from the estimate, will be used to amend the roll. A discussion ensued in which Mr. Tonkinson made a notion to issue the first voucher in the amount of 48,569.34 to the City of Evanston for enainee-:na and legal costs, to authorize the pa}"Went to Capitol Cement Company in amount of $114,312.90 and to amend the special assessment -oll ac=.-;:nc to the ::nal costs; also to direct the Attorney for the Board to file the first vouc"er in the Circuit Court of Cook County and to bring about the _cnfirmation of the final amended special assessment roll. This was seconded oy Mr. Figurelli and passed unanimously. �'II�I iigl s I� III�I II III II ill i"I111 III Ili "I PIT I1i1111!i 11 it @I"IIR1. 1I11I 11 11 1 1111 I1I1" 11 I1I Page -2- BLI Meeting of 12-5-89 Next, the Engineer for the Board reported that Special. Assessment 1376, the Paving of the Alley North of Mulford Street and East of Ridge Avenue was completed and that the final inspection was held on November 22, 1989. The project was found to be in compliance with the plans and specifications. He also stated that Capitol Cement Company submitted the final contract costs for this project in the amount of $45,846.00 and that the total special assessment costs including engineering and legal in the aggregate amount of $4,126.14 is $49,972.14. The cost per assessable foot due to lower final costs is $44.22. per assessable foot. Mr. Tonkinson made a motion to issue the first voucher in favor of the City of Evanston in the amount of $4,126.14 for engineering and legal costs, to issue a second voucher to the contractor, Capitol Cement Company in the amount of $46.00 and to prepare bonds in the amount of $45,800.00 for payment to Capitol Cement Company; also to direct the Attorney for the Board to file the first voucher in the Circuit Court of Cook County and to bring about the confirmation of an amended final roll. This was seconded by Mr. Figurelli and the motion passed unanimously. Next, the Engineer for the Board reported that Special Assessment 1378, the Paving of the Alley North of Lyons Street and East of Laurel Avenue was completed and that the project was final inspected on November 22, 1989 and was found to be in compliance with the plans and specifications. Capitol Cement Company, the contractor for the project has submitted a final billing on the contract in the amount of $92,111.30. He also indicated that the total cost for the improvement including engineering and legal costs in an aggregate of $8,290.02 is $100,401.32. He further stated that the cost per assessable foot, reflecting the final costs, is $75.49. Mr. Tonkinson made a notion to issue the first voucher in favor of the City of Evanston in the amount of $8,290.02 for engineering and legal costs and to issue a second voucher in the amount of $11.30 to Capitol Cement Company and to prepare bonds in the amount of $92,100.00 for payment to Capitol Cement Company; also, to direct the Attorney for the Board to file the first voucher in the Circuit Court of Cook County and to file an amended special assessment roll reflecting the reduced costs to bring about confirmation of the final roll. This was seconded by Mr. Figurelli and the motion passed unanimously. Next, the Engineer for the Board reported that Special Assessment 1380, the Paving of Arnold Place from South Boulevard to 150 feet south of south Boulevard was complete. A final inspection was held on ;4ovember 20, 1989 and the project was found to be in compliance with the plans and specifications. J.A. Johnson Paving Company submitted a final billing in -tie amount of t57, 951.00 of which 446,301.00 was a direct charge to the special assessment and $11,650.00 was a direct charge to the sewer fund for ins- ::at_on of a sewer. The total final cost of the special assessment »_._ engineering and legal costs in an aggregate of $4,167.10 is t50,468.1 Wien comparing the 2/3 Rule to the final costs, it was determined that t7,e -ax.imum cost of $106.00 per foot still applied. Mr. Figurelli made a mot:cn to issue the first voucher in the amount of $4,167.10 in favor of the ::ty of Evanston and to pay J.A. Johnson Paving Company the final contract cost of $57,951.00. Also, that the Attorney for the Board be directed to file the first voucher in the Circuit Court of Cook County and to bring about the confirmation of a reduced amended special assessment roll. This was seconded Mr. Olkowski and the motion passed unanimously. Page -3- BLI Meeting of 12-4-89 Next, the Engineer for the Board reported that special Assessment 1381, the Paving of Michigan Avenue from South Boulevard to 150 feet South of South Boulevard has been completed. A final inspection was held on November 20, 1989 and the project was found to be in compliance with the plans and specifications. The contractor, J.A. Johnson Paving Company submitted the final contract amount of $48, 489.00 for payment. Of this amount, �39,364.00 was attributed to the special assessment project whereas 49,125.00 is to be financed from sewer funds as a direct charge for installation of a sewer. The total final special assessment costs for the project including engineering and legal costs in aggregate of $3,542.76 is �42,906.76. When comparing the 2/3 Rule, it was found that the cost per assessable foot is 4'106.00 which is the maximum coat allowable. Mr. Olkowski made a motion to issue the first voucher in favor of the City of Evanston in the amount of $3,542.76 and to authorize the final payment to the contractor, J.A. Johnson Paving Company, in the amount of $48,489.00; also, to direct the Attorney for the Board to file the first voucher in the Circuit Court of Cook County and to bring about the confirmation of an amended special assessment roll. This was seconded by Mr. Pigurelli and the motion passed unanimously. Next, the Engineer for the Board reported that Special assessment 1382, the Paving of Judson Avenue from South Boulevard to 150 South of South Boulevard was completed. A final inspection was held on November 20, 1989 and the project was found to be in conformance with the plans and specifications for the special assessment. J.A. Johnson Paving Company submitted the final construction costs for the project in the amount of $53,529.50 of which $43,334.50 was a direct charge to the special assessment and $10,195.00 was a direct charge to the sewer funds for the installation of a sewer. He also stated that the total final costs of the special assessment including engineering and legal costs in an aggregate of �3,900.10 is t47,234.60. When examining the 2/3 Rule, it was found that t106.00 per assessable foot remained. Mr. Figurelli made a motion to issue the first voucher in favor of the City of Evanston in the amount of 3,900.10 and to authorize payment to J.A. Johnson Paving Company in the amount of �53,529.50: also, to direct the Attorney for the Board to file the first voucher in the :ircuit Court of Cook County and to bring about the final confirmation and amended special assessment roll reflecting the final costs. This was seconded by Mr. Olkowski and the motion passed unanimously. Next, the Engineer for the Board reported that Special Assessment 1384, the Paving of Barton Avenue from Howard Street to Brummel Street and Dobson Street from Barton Avenue to 204 feet west of dead-end was completed. A final inspection was held on November 20, 1989. J.A. Johnson ?_ ::,c Company submitted the final contract costs of i173,340.30 of wh_7- 31610,321.30 _s a direct charge to the special assessment and i13,019.00 is a direct charge to the sewer fund for the sewer installated on the project. 7-e total final special assessment costs including engineering and legal ccsts in an aggregate amount of �14,428.92 is $174,750.22. The 2/3 Rule was compared to the upset figure of $106.00 per assessable foot. It was found that •pith the final costs that the cost per assessable foot is $93.15. Mr. Olkowski made a motion to issue the first voucher in favor of the City of Evanston in the amount of Page ..4 - BLI Meeting of 12-4-89 414,428.92 and to authorize final payment of 4173,340.30 to J.A. Johnson Paving Company; also, to direct the Attorney for the Board to file the first voucher in the Circuit court of Cook County and to bring about the confirmation of an amended special assessment roll reflecting the reduced final costs for the project. This was seconded by Mr. Figurelli and passed unanimously. Under Other Business, the Engineer for the Board distributed a revised copy of the 5-year Plan for Paving the Unimproved Streets. The President highlighted the changes brought about which were requested subsequent to the Board's last meeting. The Board accepted the revised copy and approved it. There being no further business, the President adjourned the meeting at 3:45 P.M. The next regular meeting of the Board of Local Improvements will be held on January 8, 1989 at 3:00 P.M. in Room 3650 of the Civic Center. James S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth Kirsten Davis ✓ Kathy Brown Herb Hill yp19lp IIIIllp I 1III I II' II 1 11IF I! III III It ICI'I I - - I II 11I' 111 1 ■�11��I 1111, 1 it ll I 11 � i I I. II .11i I I I l�',n — it I i I' Ilfal IAljl