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HomeMy WebLinkAboutMinutes 1989000 EVANSTO DUNG I L Noyes Cultural Arts Center 927 Noyes St. Evanston, IL 60201 312/491-0266 DRAFT - NOT APPROVED Minutes of the Evanston Arts Council -- January 17, 1989 Steven Fiffer called the meeting to order at 6:35 pm in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60201 MOfBERS PRESENT: Steven Fiffer, Chair, Muriel M. Chalem, Charles Harrison, Vice Chair, Francine Markwell and Ron Isaacson. MEMBERS ABSENT: Laura Smith -Irvin, Byron Schaffer Jr., Craig Springer and Robert Hirsch. STAFF PRESENT: Joseph Zendell, Director, Geralyn Tsehaye Hebert, Program Coordinator. GUESTS: Bridget McDonough of Light Opera Works, Sy Sussman of the Next Theatre Company, Byrne Piven of the Piven Theatre Workshop, .Jim Kepler, writer, and ion Wirth, Director of Parks, Recreation and Forestry. APPROVAL OF 12/20/88 MINUTES: C. Harrison moved and F. Markwell seconded approval of the minutes. Approved unanimously. S. Fiffer indicated that since several members would have to leave early, we would deal with agenda items that required a quorum first. PROPOSAL TO CON- J. Zendeil indicated that the Next Theatre Company and the Piven TINUE USE OF THE Theatre Workshop were requesting that the Arts Council seek GYM AS PERFORM- City Council approval to continue the use of the gym as a ANCE SPACE performance and rehearsal space under the same arrangement that granted this use through a Temporary Municipal Use Zoning Exemption. He explained that both companies agreed to fully restore the space at the end of March. H--we-er, the use of the space for both rehearsal and performance so successful, it is in the best interest of the Center to -eek a,_,Proval for its continued use. R. Isaacson indicated that the Arts Council Mould need a minimum use agreement before it would be willing to approach the City Council with this proposal. S. Sussman indicated that he felt that is a reasonable request. B. Piven explained that the Workshop has been responsibsle for the installation of a S10,000 light grid and electrical switchbox. It w. uld seem ill advised to remove this equipment at this point since it does not interfere with any use of the space. S. Sussman added that the use of the space as a performance space falls within the long range plans of the Arts Council and certainly adds to the overall effectiveness M i iiiq^l ylll !' a iyo II 11111Ill �1 II'011'1 II 111'11, 111'II' Ilil' ii 'III 111 i n'11' ii 1111'11'l11'q r i i 11 Minutes , page'2 REPORT ON PRO- POSED FY 89-90 BUDGET: of the Noyes Center. R. Isaacson asked how this use of the gym would increase service to the community. B. Piven indicated that the Lynda Martha Dance Company was also interested in use the the space for daytime performances of their children's works. Don Wirth explained that the Recreation Department's programs are somewhat more adaptable than theatre and dance performance programs and that the Recreation Dept. might be able to find other options for its programs. He added that the Planning and Development Committee might agree that the physical changes out- lined by Mr. Piven could remain for future use of the space as a performance facility. F. 14arkwell suggested that this discussion go to the Noyes Committee. F. Markwell moved to accept the proposal as presented and that the Arts Council approach the City Council to extend the approved use of the gym as a performance and rehearsal space. Seconded by M. Chalem. Approved unanimously. B. Piven thanked the Arts Council and went on to explain the need to develop a long term plan for seating in the gym/performance Space. He also emphasized how much in debt the Workshop is because of this project. J. Zendell explained the budget reductions proposed by the City Manager in the Arts Council's proposed FY 89-90 budget and outlined their impact on programs. D. Wirth added that the process of budget adjustments by the City Manager was carried through on all Board and Commission budgets to varying degrees. He further suggested that we suggest a different priority of reductions to the City Manager, also recognizing the Manager's need to balance the City budget. He also stated that certain adjustments were made in the proposed FY 89-90 budget because various object codes were underspent in past vears. He added that this did not necessarily reflect the possibility of the agency having made savings in certain years or changes in programming. He stated that the City Manager has agreed to entertain recom- mendations to reprioritize these adjustements. S. Fiffer responded that our options at this point seem to be either to accept these adjustments, recorrPend the adjustments be made in non -programming areas or try to persuade the Human Services Committee to restore the reductions. D. Wirth added that the Arts Council should not consider the deletion of $6,000 in capital expenditures for the proposed computer equipment an actual reduction since if approved it would come from the Debt Service Fund. Minutes, page 3 ARTS & AFFIRMATIVE ACTION CO�Aff TTEE REPORT: R. Isaacson moved that the Arts Council respond that these budget reductions be taken from non -programming areas. Seconded by F. Markwell. D. Wirth indicated that it is possible to utilize mid year budget transfers from those budget codes with an unexpended balance to those when it was necessary to over -expend another code. C. Harrison indicated that the primary issue then is how these reductions may impact on the total city support of the Arts Council and how that will reduce our grant from the Illinois Arts Council. He added that we need to send a message to the City Council that we have raised considerable new revenues over the years and that these reductions are inappropriate. R. Isaacson withdrew his motion, and moved that the Arts Council approach Alderman Beth Davis and explore with her and other aldermen the impact of these proposed reductions. Seconded by F. riarkwell. Approved unanimously. J. Zendell called the Arts Council's attention to a memo from the City Manager suggesting that a cap of 100 exhibitors and vendors be placed on the Ethnic Arts Festival for 1989, explaining the need to maintain the lakefront parks, their increased use and the damage done to the parks by large events. F. Markwell asked why this issue was being brought up now. D. Wirth explained that the negative impact on the parks is very real and that the Human Services Committee of the City Council had approved a policy several years ago mandating that any expansion of activities at the lakefront be approved by that Conu ttee. R. Isaacson suggested that we prepare a statement to the City Manager acknowleging this cap and suggesting that he support the creation of more public space in the Research Park. S. Fiffer indicated that his understanding was that the Recreation Department's Arts Festival is asked to impose a cap of 129 vendors and exhibitors. He suggested that a different cap for the Arts Council is unfair. J. Zendell suggested that the Festival corrmittee be invited to provide input so that a formal response could be developed at the next Arts CA- mcil meeting. It was generally agreed that this would be on the agenda in February. At this point, C. Harrison left. CHAIR'S REPORT: S. Fiffer reported that on Sunda}, Januar: more than 75 writers attended a gathering sponsored b% Arts Council at roves to determine if there is a need for __--e sort of organized effort to serve Evanston professional u-riters. They agreed to meet again on February 19, at Noyes. J. Yeller added that he was astounded at the number of writers and the e:itnusltnA: of the group. STAFF REPORT: J. Zendell presented the written staff report and asked if there were any questions. There were none. S. Fiffer asked that agenda items # b and _ to tabled until the February 21 meeting. Consensus was to table. Minutes, page 4 ART & PUBLIC PLACES COMMITTEE REPORT: J. Zendell called the Council's attention to the memo from R. Isaacson to the Zoning Commission. He also reported that we have received a $2,000 grant from the Chicago Community Trust to hire consultant Beth Hart who will work on the Public Art Program. OTHER COMMENTS: R. Isaacson asked that the issue of budget reductions be discussed by the Noyes Center Committee and that Beth Davis be invited to subsequent Arts Council meetings. Meeting was adjourned at 8:15 pm Submitted by Joseph Zendell, Director, 2/21/89 E� � T T _ VAN_ ST`O�l OL \OIL_ Nnyes Cultural Arts Center 927 yes 5t. Evanston, IL 60201 31214910266 DRAFT - NOT APPROVED Minutes of the Evanston Arts Council, February 21, 1989 STEVEN Fiffer called the meeting to order at 6:30 pm in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston,IL 60201 111EIBERS PRESET: Muriel Chalem, Steven Fiffer (Chair), Charles Harrison, Ron Isaacson, Francine Markwell, Byron Schaffer Jr. and Craig Springer. `tDIBERS ABSENT: Laura Smith -Irvin and Robert Hirsch. STAFF PRESENT: Joseph Zendell, Executive Director. APPROVAL OF 1/17/8q MINUTES: C. Springer moved and M. Chalem seconded approval of the minutes from the 1/17/89 meeting. Approved unanimously. CHAIR'S REPORT: S. Fiffer thanked R. Isaacson for attending theCity Council budget hearing. He also reported that 45 writers met at the `oyes Center the previous Sunday to form the new Evanst, n Writers' Group. STAFF REPORT: J. Zendell called the Council's attention to the written staff report. There were no questions. He passed out a schedule )f the upcoming Grant Advisory Panel meetings indicating that they would be chaired by R. Isaacson (Visual Arts), C. Springer 05sic , B. Schaffer Jr. (Theatre/Dance) and Robert llirsch (Muilti-Arts). He also announced an invitation from the Evanston Peace Awareness Month Assn. requesting arts Council participation in the group's monthly meetings (first Alonday each month). PUBLIC ART CGM- PffITEE REPORT: R. Isaacson reported that the C-)nriittee r.et cn /20/89 to discuss the first draft of prnpr= nhjrctiv s and procedures prepared by consnItant Both Hart. The Committee also saw the slide shot: on public art that `K . Hart has prepared. The slide show is scheduled to be shorn to F01• RK, Rotary aria the Rese :rch Park Board within the next two r: nths. He reported that in a meeting with alderman Letts Davis, he was told that the :arts Council should keep the City Cotinci l het ter i nformel on the status c f the proposed program. He indic at-d 03t proEram ob jec t lve5 and a _ .-prehensi ve prop)sal maV he reayt J � :'e to the Arts Council f _ lssir n in r i l and then tot1ne Plan -nine and Psevel )zrent C S. Fiffer indicated that the conyiittee sh,�ul; consider showing the slide show in the schools. R. Isaacson askel that Coincil members contact other groups who mi ht wish to see the presentation and get back to him. F. Markvell suggests! that Hilda Bourgois be contacted to set up a meeting with Dist. "5 and 202 art teachers to see the presentation. Feb. 21, 1989 -2- ARTS & AFFIRM- ATIVE ACTION COMMITTEE REPORT: C. Harrison referred the Council to the written report, indi- cating that the Festival planning was proceeding well. Be reported that four members of the Committee are assisting with the Grants Review process. J. Zendell explained that a process was being developed with Program Coordinator Tsehaye Hebert to involve the Committee members in the Affirmative Action compliance review portion of the grants review process. NOYES CENTER COM- MITTEE REPORT: C. Springer reported that seven people attended the last meeting of the Noyes Center Committee at which three issues were discussed. Through a contribution from ?Undscape Gallery the Arts Council will have a booth at the annual Art Expo in Stay at the Navy Pier. Noyes Center tenants and other Evanston arts organizations will be asked to assist. R. Isaacson indicated that if we use a slide presentation, we should find out if there is an electrical outlet at the booth site. Regarding the possibility of banning smoking in public buildings, there was no consensus from the committee. B. Schaffer Jr. indi- cated that the smoking ban in Chicago includes theaIre lobbies. Regarding the use of Noyes commmnity services to improve the Noyes Center, C. Springer reported that tenants were interested in the use of posters and large photos mounted to the walls to adver- tise their activities. Staff will investigate the potential of artists working at the Noyes el station or murals on the wall at the east side of the Noyes park. R. Isaacson reminded the Council that it would be advantagous to have any work done at the Noyes Center by Arts Creek in November. He asked staff to investigate the possibility of artists getting supplies for this work donated from area businesses. RESPONSE FROM CITY MANAGER RE. ETHICS CODE: J. Zendell called the Council's attention to the response ROOM City !Unager Joel Asprooth concorrung possible etlu_-s code violations. S. Fiffer indicated that although there may or may not have been an ethics code violation, the Guidelines for Citizens Serving on Boards, Commissions and Committees does not outline any kind of action that should be taken if there is a violation. He reiterated the need for Arts Council menihers to bring issues to the Co =:cil for discussion before acting on those iss,:es or rEpresentin the COUn i 1 to tile p,_th l i C. LIMITATIONS OF MEMBERS' LIABILITY: J. Zendell called the Council's attention to a City Council resolution limiting members of Boards and Commissions' liabi:ity. 1989 POLICY REVIEW: J. Zendell indicated that the Council packet contained all cL--rent policies of the Arts Council for review with several change_ being recoaro nded by staff. B. Schaffer moved appr��al of the staff reconuond.at inns for Policy 04, secondt2d by F. Api,:-ovad im ninywsly. B. Schaffer w-vnl ani C. Harri --. ' .1 i;77 val Feb. '1, 1989 -3-- B. Schaffer Jr. moved and C. Springer seconded approval of staff recommendation for Policy #15. Approved unanimously. B. Schaffer then commented that policy 425 indicating that a Council member may miss up to 3 meetings in a row without notifying the Chair that he/she will be absent before the Chair has the option of asking for that member's resignation. He indicated that this policy should be reexamined in the future. B. Schaffer Jr. then moved and C. Harrison seconded adoption of the entire package of policies as changed for the new fiscal year. Approved unanimously. PROPOSAL TO LIA IT EIMUC ARTS FESTIVAL: J. Zendell explained that the Arts Council had asked the Festival Committee to respond to the City Manager's request that the Ethnic Arts Festival have a cap of 100 exhibitors/vendors for 1989. The Committee's response, included in the Arts Council packet, indi- cated that the cap would not seriously deter from the Festival in the current year but that it might in subsequent years. B. Schaffer Jr. responded that the proposed limitation denies the fact that although our budget projected revenues from app. 100 exhibitors, that was a minimum figure, not a maximum one. The need for increased revenues for the Festival, beyond the amount projected with 100 exhibitors is very real especially in light of the budget cuts being proposed by the City Council. C. Harrison indicated that he is disturbed by the fact that the number seems to be arbitrary. S. Fiffer agreed that the cap is particularly unfair in light of the proposed budget cuts. lie further indicated that on the one hand we are asked to increase earned revenues and decrease city funding, and then told that there is a cap on the amount of earned revenues we can expect. C. Springer responded that if there is a serious impact on the park's grass and shrublxry, , the real issue should be numbers of people attending, not the numbers of exhibitors and vendors. R. Isaacson agreed indicating that the City cannot expect quality programs to grow if both city support and non• -city revenues sire cut. M. C}ralen, sai-; that the real issue is that the number of exhibitors is an important part of our revenues and that there isn't a cap lake this being proposed for other parks. B. Schaffer Jr. m-)ved and C. Harrison seconder: that since the city has seen fit to 1 ini t resources available tt.r -�•agh city funds, we are discouraged at being limited in oarned fro:a t festival and therefore cannot agree with the recO cap of 1Ck1 exhibitors/vendors. approved unanimously. Fiffer agree.-,, to draft a memo to the City "tanager expressing tY.ese concerns. ARTS & YOU M AWARD: J. Zendell called the Council's attention to a letter askinc whether or not the Arts Council would sponsor an Arts & youth or Arts in Education award this year. F. Markwell indicated that the Council might consider getting the award donated by a corporation with the award left in public view. M. Chalem suggestr,l that we shop:.ld investigate having; the award done in conjucti--i .ith the Yter, Festival and have the award be a work chosen t'te work_ at the Festival. R. Isaacson moved and B. Schaffer Jr. secon"::-d that staff develop a process to solicit nominations fc,r the aware from the conm riity and that ke ask to be part of the YE_•% Festival. Approved unanimously. F. ,tarkwell agreed to work with staff. Feb. 21, 1989 -4- SALE OF NOYES CENTER PIANO: J. Zendell explained that the Arts Council has had a firm offer of $4,000 to sell the grand piano currently being stored in the Noyes basement. He reminded the Council that the piano was originally given to the Center as part of the Noyes Challenge Campaign in 1982 specifically to be rebuilt and then sold with the funds restricted to the Noyes renovation fund. M. Chalem moved and R. Isaacson seconded that we move forward with the process to sell the piano to St. Thomas of Villanova Church in Palatine with the resulting funds deposited with other funds in the Noyes Center renovation fund. Approved unanimously. Staff agreed to provide the Arts Coucnil with a report on current funds available in the renovation account. Meeting adjourned at 8 pm. Presented by Joseph Zendell, Executive Director, March 21, 1989 V ENANSTOeayesSl. OUNGIL Noyes Cultural Arts Center 92nston, IL 602D1 312/491.0266 DRAFT - NOT APPROVED Minutes of the Evanston Arts Council, March 21, 1989 Steven Fiffer called the meeting to order at 6:40 pm in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60201 MEMBERS PRESENT: Muriel Chalem, Steven Fiffer (Chair), Laura Smith -Irvin, Ron Isaacson, Robert Hirsch, Francine Markwell, Byron Schaffer Jr., and Craig Springer. MEMBERS ABSENT: Charles Harrison STAFF PRESENT: Joseph Zendell, Director, Geralyn/Tsehaye Hebert, Program Coordinator. GUESTS: Sy Sussman of the Next Theatre, Suzanne Griffin. APPROVAL OF 2/21/89 MINUTES: R. Hirsch moved and M. Chalem seconded approval of the minutes. M. Chalem indicated that on page 3 she did not say "other parks" but rather "other park activities". With that correction, minutes were approved unanimously. CHAIR'S REPORT: S. Fiffer reported that the Evanston Writers' Group has met three times at the Noyes Center with between 30 and 40 active members. STAFF REPORTS: J. Zendell called the Council's attention to the written reports. R. Isaacson asked for clarification of the proposed not -for -profit Arts & Recreation Magazine organization, indicating that there is a need also to address the need for a not -for -profit organization to lead the fundraising efforts for continued Noyes Center renovation. He suggested the Council discuss fundraising needs with a professional fundraiser and put this on the agenda for a future meeting. S. Fiffer added that he understood the Friends of the Noyes organization would also serve as a lobbying group to help increase funding from a variety of sources to the agency. R. Isaacson complimented staff on all the staff activities and grants as reported in Objective #4. J. Zendell reported that although the next Arts Council meeting was set for April 18, the Council may want to change the date because of the Public art presentation scheduled with the Research Park Inc. Board that night. Council agreed to reschedule the meeting to April 17, . R. Isaacson suggested that it might be a good idea to consider magazine cover art contests in the future to get Evanston artists involved in the process. He also asked for clarification on the Evanston storytellers project. T. Hebert indicated that the staff report referred to direct technical assistance she is currently_ providing to several Evanston artists on Marketing. March 21, 1989 page 2 ARTS & AFFIRMATIVE ACTION COMMITTEE REPORT: T. Hebert discussed the Committee's participation in the EAC grant review process indicating that the Committee members are eager to be involved again next year. She also reported that the Festival plans are solidifying. She added that letters have been sent to dozens of city employees who are bilengual asking for participation in the festival. NOYES CENTER CO,K%iITTEE REPORT: 1989 GRANTS PRO- GRAM FUNDING RECOM!%tENDATIONS : d, B. Schaffer Jr., discussed the need to increase our expectations of grant applicants regarding Affirmative Action and make sure that each applicant has a plan in place at the time of application. M. Chalem asked about the City Manager's request to place a cap on the number of exhibitors at the Ethnic Arts Festival. J. Zendell indicated that a memo from Don Wirth and the City Manager would go to the Human Services Committee on Monday, March 27 recommending a cap of 120 exhibitors and vendors for the festival. C. Springer indicated that the committee had not met and there is no report. R. Isaacson reported that there will be five five-day passes for volunteers helping with the Arts Council's booth at the Navy Pier Art Exposition in May. He will provide staff with the required forms to submit. J. Zendell presented the 1989 Grants recommendations as developed by the Recommendations are as follows: Light Opera Works: North Shore Choral Society: Walker School PT.A: Evanston InSchool Music Assn.: Evanston Symphony Orchestra: Poetry Forum: Family Focus/Our Place: ETHS: M.L.King Lab School: Northlight Theatre: Evanston ?tusk Center: Art Encounter: Piven Theatre Workshop: Gus Giordano Jazz Dance Chicago: Child Care Center: Earn & Learn Foundation: Ridgeville Park District: Lynda Martha Dance Company: Skokie Valley Youth Symphony: ACORN: INVEST: Evanston Art Center: Program proposed funding Advisory Panel chairs. $1,400 $1,400 $ 500 $1,400 $1,400 $ 700 $1,400 $1,400 $1,150 $1,400 $1,300 $1,400 51,400 $1,400 $ 950 $1,000 $1,200 $1,000 $ 300 $ 700 $1,000 $1,400 March 21, 1989 page 3 V Next Theatre Company: $1,000 Washington School: $ 900 Ev. Community TV Corp: $1,000 Trinity Theatre Ensemble: $1,000 Kinheart: $1,000 N.U. Block Gallery: $1,000 Dawes School: $1,000 Chamber Ballet Ensemble: $ 900 Lincolnwood School: -0- N.U. Women's Center: -0- Orrington School: -0-- Original Theatre Company: -0-- Prince Muhammad: -0- TOTAL RECOMMENDED: $33,000 Staff indicated that $7,830 of the total $33,000 is funding from the Illinois Arts Council. *R. Isaacson indicated that we need to discuss a reworking of the grants reveiw and rating system and that some changes have already been proposed. R. Hirsch added that he had asked staff to investigate other local arts agencies' grants programs to compare with our program. Motion was unanimously approved with M. Chalem, F. ?Iarkwell and C. Springer abstaining because of conflicts of interest. RENOVATION: J. Zendell presented a staff report on the renovation needs of the Noyes Center indicating that the previously approved conversion of the gym into a performance space would require the installation of a sprinkling system at a cost of approximately $8,325. Staff recommended that a Noyes Renovation Committee be estahli-4-ed pcxssihly, as part of the Noyes Center Committee, to develop an overall plan for the continuing renovation of Noyes. S. Fiffer remarked that such a planning committee should include an architect. B. Schaffer Jr. discussed the need to get funding to do the improvements to the gym to make it useable. R. Hirsch indicated that it would be wise to get an overview of renovation needs before spending funding on any specific area. lie further recommended that discussion of a renovation plan be held for the discussion of an agency long range planning process. Council members agreed to include this discussion with the discussion of a proposed Arts Council 5-year plan. RENOUT I ON FUNDS REPORT: J. Zendell reported that the Finance Department indicated that the 3/l/88 balance in our Noyes Center Renovation fund was $2,212.28 with a 1/24/89 contribution of $750 and 88-89 interest at $126, for a total 2/28/89 balance of $3,088.28. B. Schaffer Jr. asked why the interest level was so low. Staff agreed to report on this at the next meeting. March 21, 1989 page 4 1 LONG RANGE PLAN- NING PROCESS: J. Zendell presented staff recommendation that the Arts Council launch a formal long range planning process that would end with the adoption of a 5-year plan for the agency. R. Isaacson agreed that the agency needs a plan due to the growing number of programs. F. Markwell indicated that the revision of the grants program should be part of this process. R. Hirsch advised the Council that there is a need to seek funding for an outside consultant to assist with such a planning process. He added that this planning process is something that will help us decide how we are going to operate over the next few years. Although he has planning experience, he would rather play the role of Council member and not be the leader or facilitator. R. Isaacson moved and F. Markwell seconded that staff search for funding to hire a facilitator to help develop and implement a long range planning process for the agency. S. Schaffer Jr. added that we mustn't confuse the revision of our grant program guidlines with this planning process. J. Zendell agreed to investigate a possible timeline, funding and consultants and report at the next Council meeting. F. Markwell discussed the 1984 community -wide long range planning process and indicated that the results of that report should be part of this planning process. Motion approved unanimously. ARTS & YOUTH A14ARD PROGRESS REPORT: T. Hebert distributed a draft of criteria for the proposed Arts and Youth Award with a recommended April 7 deadline for nominations. R. Isaacson moved acceptance of staff recommendations with R. Hirsch seconding. R. Hirsch questioned whether or not we could decide on these criteria without a clear picture of the process of selecting the award winner. J. Zendell explained that the process would be the same as in past years with nominations coming directly to the Council for the final decision. R. Hirsch recom- mended that a review committee include schools to help with the process. ',,lotion approved unanimously. NOMNATION PRO- CESS FOR ELECTION OF OFFICERS IN APRIL: J. Zendell reported that the Chair should consider appointing a nomination committee to develop a slate of officers (Chair and Vice Chair) for the April meeting. R. Isaacson asked *fiat the process would be to increase the number of Arts Council members from 9 to perhaps 11. R. Hirsch indicated that the number of appointed members is probably in the ordinance and that would have to be changed. J. Zendell agreed that the ordinance would have to be changed by the City Council. S. Fiffer directed staff to investigate the process of increasing the number of Council members. M. Chalem and R. Isaacson volunteered to serve as a nominating dommittee. SUB -LEASE REQUEST: J. Zendell presented the request from Ann Canright to sublet space from Laura & Leslie Hirshfield in basement studio #6. B. Schaffer Jr. moved and F. Mark -well seconded approval of the request. R. Isaacson indicated that the applicant should be directed to Earn & Learn Foundation to be part of that organization's project that we funded this year. Motion approved unanimously. PROPOSED RFSTOR-- ATION OF MURAL ON SECOND FLOOR: B. Schaffer Jr. moved to table this 'issue and include it in the discussion of the long range renovation of the.Noyes Center Issue was tabled. OTHER ISSUES: J. Zendell called the Arts Council's attention to a staff error in the review of grants earlier in the agenda. It was staff's intent to remove the Earn & Learn Foundation application #89-24 from consideration and hold it until the April meeting. Additional information had been requested and would be forthcoming on the project. It was Council consensus to remove this application from the funding plan for consideration at the April meeting. T. Hebert called the Council's attention to a report on the Evanston Black Artists' exhibition and passed around the report. Meeting was adjourned at 8:15 pm SUBMITTEE BY ��.,,,� � April 11, 1989 J ph4fid-efl, Director March 21, 1989 Adden'-.r. •. PUBLIC ART CO?1- MITTEE REPORT: R. Isaacson reported on the Committee's continuing cork toward the development of a comprehensive Public Art Program to in- clude policies and procedures for the co,-irdssioning, selection and placement of public art, incentives f-r pr: ate --Je-velopment of public art, and a for art in archite�t,_­ e or,,r,ance. The Committee is now recommending that a ne. Public Art Co+mission not be created, rather that the public art program be adrrd nistered by the Arts Council. He believes that the program will be ready to be presented to the Arts Council at its X.3y meeting. r 14TVTAINKSTO1 � T C O Tl TC I L Noyes Cultural Arts Center 927 Nayes St. Evanston, IL 60201 312/491.0266 DRAFT - NOT APPROVED flinutes of the Evanston Arts Council, April 17, 1989 STEM' FIFFER called the monthly sleeting to order at 6:30 pm in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60201. MM�IBERS PRESENT: Steven Fiffer, Chair, iuriel Chalem, Ron Isaacson, Francine Mark - well, Byron Schaffer Jr., and Craig Springer. ' ENIBE:S ABSE? F: Charles Harrison, Laura Smith -Irvin and Robert Hirsch. STAFF PRESENT: Joseph Zendell, Director. APPROVAL OF 3/21/89 MItiZTES: B. Schaffer Jr. moved and C. Springer seconded approval of the March 21 minutes. Approved unanimously. CHAIR'S REPORT: S. Fiffer thanked M. Chalem and C. Harrison for attending the Hunan Services Committee meeting April 11 to discuss the proposed cap on the Ethnic Arts Festival exhibitors. B. Schaffer Jr. asked that the minutes reflect that he had pro- vided cookies for the Council meeting. STAFF REPORT: J. Zendell presented the written staff report. R. Isaacson asked that the new Noyes Tenants' Directory he distributed to the Arts Council members as soon as it is published. PUBLIC ART COM- MITTEE REPORT: R. Isaacson discussed the upcoming; slide presentations to the Evanston Rpiar'i and the Pesparch Park K.K, ;t ; "q_n- for a lunchenn for area private developers to r,n('Illrare Public art in private developments. He also indicated that he met with a Sun llrpn roporter who is doing a feature on the arts industry of Evanston t q focus on the new public art program. He added that c=,sultaut Beth Hart continues work on the draft of policy, j'41ile :men and prn e dures 1cr the I'ul�l is Art 1'[" f`1'a lrl' ..a of a prep sod Filhllc Art {. for art in arclur :_..:?:c', AFFIRMATI1"F ACTION COM111T1FE REPORT: J. Zendell called the Council's attention i'he vritten rePort. M. Chafed reported that she and C. Harris_::',a'_ attended the April 11 meeting of the Human Services Co:..i t tee at :: lch t:;ev addressed the proposal to place a cap on the exl,a�,itors and vendors to he allowed at the Ethnic Arts rYs:l.a_. It was decided by the Htr.un Servicos ('rani t tee t t-, a'. be 100 vendors'exhihiturs Wr thv lQH0 festival. RY ZA, rest:rted on the negative reaction from a { r5rn ttee WSA t :[;'.: r son's discussion of the Affir-mative Actum FrirTtw=rt— c t, zo t�:at page 2 .W NOYES CENTER C01111- MITTEE REPORT: LONG P_kNGE PL•V.\- NNING DISCUSSION: ARTS S YOMi AWARD REPORT ND RECMMEN`DATION : a primary reason to hold the festival at the Lakefront park is a perception among some people that there is not equal access to the park. C. Springer reported that the committee meeting last week was very productive with 1.1 Noyes tenants attending. Discussion at the committee meeting centered on the future and on -going Noyes Center renovation and how the possible conversion of the gym into a performance space should be part of the agency's long range plan. The issue of Joyce Lopez's second floor mural -_- also discussed by the committee and there was consensus that regardless of what happens to that Aural, future murals at `oyes should not be permanently affixed to the walls. The tenants agreed to collect funds to pay for an electrical hook-up at the Arts Council's Art Expo booth at Navy Pier in May for a slide projector. Staff is to collect slides from tenants for the presentation. M. Chalem added that a `oyes tenant had performed a co munity service at Haven school which was negatively: received by the teachers. It has been organized by the PTA any' t1ho tenant. She indicated that there is a need to evaluate the quality of community services before they go into the schools. F. '•1arkwell expressed concern about community services being the same programs that are funded through our grants. She further indicated that we should develop a method of evaluating the gi.ality of community service by the convainity service recipients. J. Zendell indi- cated he would pass this request along to Tsehaye Hebert and report back at the nett meeting. J. Zendell reported that tie had contacted the ?eatrice Foundation for possible funding of the long range planning consultant and that a Request for Proposal was being prepare_' and would be reviewed by Council member Pnh Hirsch. F. Mark -well referred to the recommendations in the memo that was included in the Council packet. indicating that the Committee recommended that the 1081) re= tp_e .t the arts Youth awar_l he �Ir5z. L4-)rraine rt'':_:ru Haven 'sch} w)I l . 1. i i s�)n mp vd 4� cept .. :'. . V",!,1t 1')n with B. -�chaf fer .Ir. .se3c,)r',d1 Not r,- n '!-1:i: .. 1 with M. C;haleri a)staining. It was the _... ._ f tl:e d..:nctl to allow staff to investigate with Dist."::_ � ''ne feasrhility of the award aIso lie in(; a c(-,r•r.lssLoned 1, :_' . It wa-Z i1s.) agreed', that the ,16:t Lunal red ,rrmendat r',r in ;he ,rtLorla f,-)r selection if the Arty and P?t !�t the l on4, rein„ t F l . inn z ri , prn je'c t . page 3 ELECTION OF OFFICERS FOR FY 89-90: M. Chalem pointed out that R. Isaacson was not on the nominating committee, rather that L. Smith -Irvin and she were the committee. 1•1. Chalem indicated that the committee' recommendation was that S. Fiffer be named Chairman for a second year. F. Mark --well moved and C. Springer seconded the recommendation. Motion was approved unanimously. 'M. Chalem recommended that the election of a vice president be held until the May meeting. EARL S LEARN GRANT APPLICATION RECOZ-DE-NIDATION: J. Zendell presented new information concerning the grant application for $1,D00 from Earn and Learn, Inc. recommending approval of the request. B. Schaffer Jr. moved and M. Chalem seconded approval of the recommendation. Approved unanimously. CM%nNITY SERVICES REPORT: J. Zendell asked that this report be held until the 'fay meeting. OTHM ISSUES: J. Zendell reported that basement studio r9 kc,.:_1d become vacant at the end of April and that staff would have reco�nendations for its use at the '•13- y meeting. One possibility would be to subdivide the space for storage by current tenants, and the Arts Council. S. Fiffer thanked P. Schaffer Jr. for the del:-.:­.u� cookies. F. Mark -well agreed to bring treats to the May B. Schaffer reported that he will not be able to attend the June, July or august meetings. It was agreed to discuss alternative meeting dates for the summer months at the May l() meeting,. Meeting was adjourned at S :15 Fri Submitted by Joseph Zendell, E.Necut ive Director, Fvanst on arts �1ay 16,1989 i 4 i ,f . EVANSTON!, (" COUNCIL Noyes Cullural Arts Center 927 Noyes St. Evanston, !L 60201 312/491-0266 DRAFT - NOT APPROVED Dlinutes of the Evanston Arts Council's May 16, 1989 Meeting STEVEN FIFFER called the monthly meeting to order at 6:35 pm in Studio 106 of the Noyes Cultural tx is Center, 927 Noyes St., Evanston, IL 60201. MEMBERS PRESENT: Steven Fiffer, Chair, Muriel Chalem, Charles Harrison, Laura Smith - Irvin, Robert Hirsch, Ron Isaacson, Francine Markwell, Byron Schaffer Jr. MDIBERS ABSENT: Craig Springer STAFF PRESENT: Joseph Zendell, Director; Geralyn Tsehaye Hebert, Program Coordinator. GUESTS: Liz Passman, Noyes tenant, Tracy VanMoorlehem, N.G.student,-Ric Roe, - President of the Evanston Arts Alliance. APPROVAL OF 4/17/89 MINUIES: F. Markwell moved and M. Chalem seconded approval of the minutes. Approved unimously. CHAIR'S REPORT: S. Fiffer thardted F. Markwell for bringing treats to the meeting. L Srru th Irvin announced that her book has been published and will be at local book stores in two weeks. REQUEST FROM NOYES TENANT: J. Zendell called the Arts Council's attention to a staff memo outlining a request from Noyes tenant Liz Passman to be reimbursed in the amount of $75 for costumes that were taker, out ofher studio without her permission. The memo explained that staff had permitted Ms. Passman's client to take the costumes without her }nowledge because the client had indicated the situation was an emergence. The client has not paid Ms. Passman for the word;. Staff agrees that the Arts Council is responsible forviolating the lease agreement and recommends payment of the original value of the work, S75, to Ms.Passman. C. Harrison moved and M. Chalem seconded approval of the staff recocnendation. E. Schaffer Jr. suggested that this mrition sets a-a-iFerous precedent making the Arts Council liable for bUSiness lc�s�= �.` tenants. i,e suggested that we get a legal opinion on this a before taking a rote. J. Zendell indicated that staff had ris.u=sc^ the situation with the citv's legal department Corporation C�•,Lnsel flerb Hill who indicated that rec'-Lnically we had indeed the terms of the lease. Rr. Hill had also tried unsuccessfully to contact the client for payment to ;its. Passman. C. iarrison ir,:iicated that this is an ine%-pensive lesson and that we should pay the $75. Motion approved with Lt. Schaffer Jr. abstaining on the vote. May 16, 1989 minutes page 2 ARTS & AFFIRMATIVE ACTION COMITTEE REPORT: C. Harrison reported that the Festival design/logo has been chosen, the winner being Vernon Lockheart, art director for the N.U. Traffic Institute. Carmen's Restaurant is not a co-sponsor this year, although Walgreens' has given us a grant of $1,000. PUBLIC ART COM- MITTEE REPORT: R. Isaacson reported on the activities of staff, the Committee and consultant Beth Hart indicating that the latest draft of policies was supposed to have been included in the ,May 16 Arts Council packet. He reported on a feature that appeared in the Sun/Times discussing the arts in Evanston. He asked that staff send the Public Art Program Guidelines to the Arts Council the following week so that they could be reviewed and discussed at the June 20 meeting. He announced that the Committee was meeting with the Planning and Development Committee of the City Council on June 12 with a preliminary report on the new program. Mayor Barr has proclaimed June 3-10 as Public Art Seek honoring N.U.'s new Sculpture Carden. And local and area private developers have been invited to a May 31 luncheon and discussion of public art at N.U. sponsored by the Block Gallery. he also indicated that he and staff continue to present the public art slide show to various local groups. He encouraged all Council members to attend the June 12 P & D Committee meeting. Since the Public Art Program policies was not included in the May 16 packet, B. Hirsch moved and C. Harrison seconded to table the agenda item until the next meeting. Approved. NOYES CENTER CO' MITTEE REPORT: Ve the chairman of this committee (C. Springer) absent, it was agreed to hold this report until the June 20 meeting. LONG RANGE PLAN- NING PROJECT: B. Hirsch discussed the need to establish a formal committee to begin work on the Council's proposed Long Range Planning Project, adding two Council members and two community members to be appointed by the Mayor. As chair of the Committee, B. Hirsch indicated that their first priority would be to review the proposals from consultants and recommend one to the Council at the July meeting. S. Fiffer ir-'i-cated that the Affirmative Action and the Arts Cormittee is a good working example of how community involvement on Arts Council committees can be successful. B. Hirsch suggested that the Arts Council ask Mayor Barr for recommendations for involvement on the cc.nittee. M. Chalem responded that she did not feel we should involve the Mayor in the selection of volunteer committee members. B. Schaffer Jr. indicated that he was concerned with the possible expenditure of $5,000 for a consultant, even though the funds are non -city funds, when staff should be doing this work. G. Hirsch disagreed indicating that this planning process is critical to the success of the agency, that without it we will continue in a crisis management mode, that it will brink; credibility and that we need the impartial assistance of an outside facilitator. B. Schaffer Jr. suggested that the Kellogg School coulci help with graduate students. B. Hirsch indicated that in the past projects e page 3 involving graduate students did not result in quality work. F. Markwell moved the R. Isaacson seconded that the Council appoint a steering committee to proceed with the review of consultants' proposals. B. Schaffer suggested that the initial committee not included community representatives. F. Markwell amended her motion to limit the committee to three Arts Council members. Motion approved unanimously. R. Isaacson recommended that staff continue seeking non -city revenues to pay for the consultancy. RESCHEDULING OF SMIER MEETINGS: J. Zendell indicated that because of scheduling conflicts, it might be necessary to reschedule one or more of the summer meetings. B. Schaffer Jr, indicated that he will be in town only the first week of each month. R. Isaacson reported that he will be gone July 17-22. It was agreed to move the August meeting to August 8. ELECTION OF VICE -CHAIR: L. Smith Irvin indicated that as the nominating committee she is submitting the name of Muriel M. Chalem to the Arts Council as candidate for Vice -Chair. She also indicated that in order to do this, M. Chalem had resigned from the nominating Committee. F. Markwell moved acceptance and R. Isaacson seconded. L. Smith Irvin indicated that she had asked all the Council members before submitting this recommendation. B. Hirsch responded that although he did not necessarily want to be considered for the position, he had not been asked. Motion approved, with B. Hirsch abstaining. CO�ZMTY SERVICES REPORT: T. Hebert called the Arts Council's attention to the written report on FY 88-89 Community Services. There was general discussion of the report including the need for active community service from tenants as opposed to the reporting of community services that the tenants are doing as part of their normal routine, whether -�r not the issue of quality has been addressed, the need to track the impact of com- munity service and to more clearly define community service, that giving away tickets is not community service because theatres do that as part of their basic business. M. Chalem questioned the 2nd paragraph of the report/recommendation and suggested it be shortened and/or edited. RLN7AL. Or E3ASDILtii STUDIO Staff recomnended that because current applicants for space at :he Noyes Center were not interested in leasing base:.ient studio #9, the space be divided into four smaller spaces an leased to current tenants as storage space. B. Schaffer Jr. moved and R. Isaacsc-: seconded approval of the staff recommendation. X,^tion approved with F. �larkwell voting nay. PROPOSED ARTS COUNCIL PUBLIC FORUM: J. Zendel.l introduced Evanston Arts Alliance pres_�ent Ric Roe :`no discussed the need for co-sponsorship of a public forum on the arts Council budget process with the arts Alliance. I°11. III �1i IC ' I' � i P 1 11II �1�III� 1IIo R FI II I,�I Inlll II h I��P �I,��� 11 III page 4 B. Schaffer Jr. indicated that he is reluctant to support any cooperative project between the Arts Council and the Arts Alliance because the Alliance is an advocacy group. S. Schaffer Jr. mvoed and L. Smith Irvin seconded that the proposed Arts Council forum be held at 8 pm Tuesday, June 20, immediately following the Arts Council meeting at Noyes. Motion approved unanimously. L. Smith Irvin agreed to bring refreshments to the June 20 meeting. Meeting adjourned at 8:30 pm. EVANSTON COUNCIL Noyes Cultural Arts Center 927 Noyes St. Evanston, IL 60201 312/491-0266 DRAFT - NOT APPROVED Minutes of the June 20, 1989 Evanston Arts Council meeting STEVEN FIFFER called the monthly meeting to order at 6:40 pm in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60201. M IBERS PRESENT: Steven Fiffer, Chair, Muriel Clialem, Laura Sruth-Irvin, Ron Isaacson, Robert Hirsch, Francine Marlcwell. rtIlMERS ABSENT: Charles Harrison, Byron Schaffer Jr., and Craig Springer STAFF: Joseph Zendell, Director, Geralyn Tsehaye Hebert, Program Coordinator. APPROVAL OF 5/16/89 LIIIN=S: R. Hirsch moved and F. Markwell seconded approval of the minutes. R. Hirsch indicated that the minutes were not clear regarding his discussion of the recent officer nomination process. The minutes should reflect that his statement about not being asked to serve as an officer was in response to Laura Smith Irvin's statement that everyone had been contacted. L. Smith Irvin clarified that she had asked everyone that had been at a previous meeting. M. Chalen indicated that the minutes had not been signed by the Director and several Council members pointed out typographical and spelling errors. With these corrections, the minutes were approved unanimously. CHAIR'S REPORT: S. Fiffer asked J. Zendell to explain the agenda fnr the Public Forum scheduled for 8 pm after the Council meeting. The Forum would include a brief History of the Arts Council and then a presentation of budget guidelines and program budget histories, all presented by various Arts Council members. This will be followed by public dialogue and questions. STAFF REPORTS: J. Zendell presented the written reports. R. Hirsch indicated that the Director's Report and the Program Coordinator's report should be combined. F. Markwell said that keeping the two separate was better. Staff agreed to try a different format for the next Council packet. QUARTERLY MR11NITY SERVICE REPORT: G. Hebert presented the first quarterly Cowin-nity Service Report. F. Markwell asked if staff had contacted Vincent Caddo regarding changing the focus of his community services. G. Hebert indicated that he has agreed to the chance. S. Fiffer asked how long Liz Passeian's residency at Haven School was, referring to the value listed in the report. G. Hebert responded that the com-nmmuty service guidelines allow tenants to report also on preparation time for community services. ARTS & AFFIRMATIVE ACTION COMMITTEE REPORT: PUBLIC ART COMMIT- TEE REPORT: Minutes, 6/20/89 page 2 G. Hebert reported on the Ethnic Arts Festival planning with a volunteer training meeting set for July 7 at Noyes, plus ads appearing in the Windy City Times and the Chicago Parents Magazine. 5 R. Isaacson (Committee Chair) reported on an excellent response from area private developers regarding the need for and use of public art in private developments. He indicated that staff has already met with several developers to offer technical assistance. A presentation to the City Council's Planning and Development Com- mittee was well received June 12 and we are very encouraged to move forward with the development of public art policy and a percent for art ordinance. There were no major objections to the program. Our next step is to present the proposed ordinance to the P & D Committee. He further indicated that the Public Art Committee is asking for Arts Council approval of the General Policies and Procedures included in the Council packet. S. Fiffer asked how a staff facilitator would be paid for. R. Isaacson indicated that it could be an administrative portion of each public art project taken on by the City, but there is definitely a need for at least.. part time administrative or consultant assistance for each project. R. Hirsch suggested thatfxom. a budgetary point of view, the Council's strongest position is to integrate the part --time position into the 90-91 proposed budget, asking the City to support the program through the creation and funding of this new position. M. Chalem suggested that the primary goal here is to get the City Council to approve the public art concept, procedures and the new ordinance, with possible staff support to come from funds generated out of the h for art ordinance. R. Isaacson agreed that the process should be developed in logical stages. R. Hirsch asked for a clarification on pages S and b between an invitational and an open competition. R. Isaccson indicated that the invitational reduced the number of steps involved in the selection of an artist, that an open competition simply allowed for an initial application process from which a number of artists were then invited to suNd t specific proposals. R. Hirsch provided staff with a number of chanf,.c�s and clarifications to be adopted to the Guidelines. R. Isaacson tarr'epted the changes and moved that the :arts Council establish a new pie rroanent standing Public Art Conrrittee to further develop the Pi! It( :'..rt Guidelines and Procedures and operate the Ci ty's Public 11rcq ra., under the auspices of the Arts Council. Seconded b,.. R. 1{irsch. Approved unanimously. NOY S CEN= COM- MIME REPORT: S. Fiffer suggested this he held until the next meeting. LONG RXNGE PL-%NN I NG CO;IMTTFEE REPORT: R. Hirsch reported that we have received two =:rnpnsals from consultants and suggested that the deadline be extended allowing staff to generate more proposals from other c:_,nsultants. Consensus was to extend the deadline and cam ;o the Jule meeting; with a report and possible recommendations fcr a consultant. Minutes, 6/20/89 page 3 J. Zendell agreed to investigate additional consultants at the National Assembly of Local Arts Agencies Convention in Atlanta. S. Fiffer added that G. Hebert would be performing at the Convention as part of the convention's theme on "Racism and Cultural Diversity." R. Isaacson asked if we have had any word on funding for the planning consultancy. J. Zendell reported the the Beatrice Foundation would be making its decision in mid -July. ARTS WEEK '89 STAFF RECO'MENDATIONS: J. Zendell presented the staff report and recommendations for Arts Week '89 indicating that because of City Council budget reductions, Arts Week programming had to be reduced from the previous year. Recommendations are as follows: 1) The annual Mayor's Award for the Arts to be part of the Mayor's address to the Chamber of Commerce; 2) Noyes Open House to be scheduled during Arts Week; 3) the annual Gallery Walk and Gallery Guide to be developed only if the Evanston galleries are willing to coordinate and provide funding; annual pre-school performance by 'Marilyn Price if funding can be found; promotion to be reduced from previous years because of budget limitations. M. Chalem indicated that Arts Council members should be invited this year to the Chamber of Commerce luncheon for the Mayor's Award presentation. R. Isaacson suggested that the Noyes tenants develop an art auction in support of Arts Week. M. Chalem suggested that we have a collection box at the door for the pre-school free performance and at the Open House. G. Hebert suggested that we take reservations for the free pre-school performance. F. %arkwell agreed to serve as Arts Week Chair. Consensus was to approve staff recommendations. S. Fiffer recognized 'like Nadolski, board member of the Evanston Arts Alliance, who invited all Council members to stay for the upcoming Public Forum at 8 pm. Meeting was adjourned at 7:45 p.m. Submitted July 18, 1989 by/ .Abseph Zendell, Director 16 EVANST4T COUNCIL Noyes Cultural Arts Center 927 Noyes St. Evanston, IL 60201 312/491-0268 D R A F T- NOT APPROVED Minutes of the July 18, 1989 Evanston Arts Council Meeting, STEVEN FIFFER called the monthly meeting to order at 6:40 pm in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60201. MEMBERS PRESS: Steven Fiffer, Chair, Muriel Chalem, Charles Harrison, Francine Markwell and Craig Springer. ME MERS ABM %T: Laura Smith -Irvin, Ron Isaacson, Robert Hirsch and Byron Schaffer Jr. STAFF: Joseph Zendell, Director, and Geralyn Tsehaye Hebert, Program Coordinator. GUESTS: Sy Sussman, Next Theatre Company, Byrne Piven and Joyce Piven, Piven Theatre Workshop. APPROVAL OF 6/20189 MINUTES: M. Chalem moved and F. Markwell seconded approval of the June 20, 1989 minutes. Approved unanimously. CIMR'S REPORT: S. Fiffer congratulated the Council on a successful Ethnic Arts Festival indicating that he would be writing a thank you letter to Pioneer Press thanIcing all the volunteers. STAFF REPORTS: J. Zendell presented the written staff report. M. Chaiern asked how a total of 65 cou.nunity use events at Noyes could only result in $150 in revenues. J. Zendell responded that most of these events were the daily activities of Arts Camp and that Arts Camp revenues are not recorded until the end of the fiscal year as a revenue transfer from the Recreation Department. ARTS S AFFIRMATIVE ACTION MIMITTEE REPORT: C. Harrison reported that from every perspective the Fourth Annual Ethnic Arts Festival was the most successful yet. (-,. Hebert thanked the Council members who volunteered during the event, indicating that the nTural project was a great success and that several of the vendors anti exhibitors sold out. It was estima!,-,' that apprnxi:-�ately 6,000 people attended each day. F. !L-irl:well that thc, Family stage was OUtstanding this year as was the traffic rianagerient anti the use of the shuttle bus. M. Chaler.7 corrnented that the event was wonderful and complemented staff. J. Zendell added that the staff of the Recreation Department had been particularly: helpful and supportive during the past few months and had helpt-d to improve the Festival's response to neighborhood issues and concerns. July 18, 1989 Minutes page 2 ILI REQUEST FROM PIVEN THEATRE 14ORKSHOP TO RESERVE THEATRE FOR NOVEMBER AND DECEMBER: J. Zendell called the Council's attention to a staff memo outlining the request from the Piven Theatre Workshop to reserve the Noyes Theatre for possible use in November & December, but not to make a final commitment until mid --august when the organization will determine if the financial resources are available to mount a late Fall pro- duction. It was explained that the Next Theatre Company, in order to use the November/December slot, Gould have to be approved immediately in order to include those months in its season sales. Zendell explained that if the Council approved the Piven Theatre request and then the Piven Theatre found that it could not commit to rental of the theatre, the Council could face the possible loss of nearly $3,000 in revenues. B. Piven addressed the t'lrts Council and indicated that within the past two days an equitable agreement had been reached whereby the Next Theatre Company would use the November/December slot for its season, but give up the last two weeks in April to the Piven Workshop. The Piven Workshop, he indicated, produces its Spring Story Festival in Llay, but proposes with this agreement to produce that festival in its studio and mount a new full scale production in late April and May in the Theatre. The production of short stories, he indi- cated, would be heavily marketed to area scho-,15. F. Markwell and M. Chalem both responded that the school contacts should be done well in advance of the production. B. Piven further stated that he would like to address the issue of the city reimbursement of the $11,000 expenditure by the Piven Workshop for the temporary conversion of the :-« into a performance space early in 1989, and would like this issue placed on the Arts Council's September agenda. He added that he �irvlerstands that no such reimbursement was promised by the Arts rf. Heil, tut that the cnsts have put the Piven Workshop in a finan-i=rlly ?m5table pnsition. He asks for time in September to explain the s1=+saticn and request Arts Council support in taking the issue to tie (:itv. S. Fiffer responded that the Piven 1orkshop :;ld bo placed on the September agenda. He also suggezted that the •.:ork c: the Workshop in production be videotaped, if at all pos=:`:-, f., :'.:tur'e use. PUPLIC ART Cs:o`i`fIT- TEE RER)RT: it was agreed to held the Public Art Cccrii _ . _- _r _Lnt i i the August meeting. i_O\G R.1.\CE PL%N KING CoMITTEE: J. Zendell reporter! that he had met with C Hirsch, C. SprinL;er and M. Chaleri to review 'rjur : ,nsultancy pry}posals. Ple Cra•r:iittee recorl-Tended that-_si.r. n,�t made 011 the prnp0sa1G until &,atrice Foundation :_ .s whe*her or r,,-,t r,ur grant :�E31�1ik-Ltti,.n has h«'n iIppr��u0 July 18, 1989 - Minutes -- page 3 NOYES CENTER COM- MITTEE REPORT: C. Springer indicated that the tenants had met that afternoon and asked Arts Week Chair F. Markwell to report on the meeting. She indicated that the tenants had agreed to sponsor an Open House during Arts Week on November 12 from 1 pm to 5 pm. Another meeting is set for August 16 to finalize participation in the Open House. Evanston Galleries have been invited to meet at the Noyes Center on July 25 to discuss the possibility of an Arts Week Gallery Walk. Arts Week will also feature the annual Mayor's Award for the Arts at the Chamber of Commerce November Luncheon and a special free performance for pre-school children by puppeteer Marilyn Price at the Noyes Center. In addition, Beth Hart and another volunteer are attempting to pull together an exhibition of temporary public art at various sites throughout Evanston. PROPOSED 1990-91 OBJECTIVES: M. Chalem suggested that the Arts Council consider sponsoring a bus tour of public art already in Evanston, in the schools and at other sites. She indicated that this could be a fundraising project. F. Markwell indicated that there might be funding available for such a project from Districts 65 or 202, or from the PTA Council. S. Fiffer suggested that a tenant might be interested in curating the project as a community service. Staff agreed to investigate the possibility. It was agreed that an Arts Council committee made up of F. Markwell and M. Chalem, plus non -Council members, would develop the project for Arts in Education Month in March. Staff to call the new director of the Historical Society, Richard Hartung, for possible involvement. J. Zendell presented the proposed 1990-91 Objectives and revisions. Revisions and suggestions by Arts Council members were added and the acceptance of the revised Objectives were moved by M. Chalem and seconded by C. Springer, as follows: 1. To promote and stimulate the economic development of the Evanston arts industry through the promotion of the industry throughout the Chicago metro area. 2. To help, through financial support, quality arts programming of benefit to the Evanston conmunity. 3. To provide free or low cost arts programs targeted Fvan�;ton audiences and/or cc)rrnnutities. 4. To expand and improve programs services, gr,--,up and individual assistance by cooperating and working with, and responding to requests from other City departments, outside groups and Evanston citizens. 5. To insure that the Arts Council is represented at local, state and national meetings of significance to the Evanston arts industry. 6. To increase non -tax levv revenue sources over the previous year. 7. To identify long term arts and youth needs in Evanston and work with other organizations in meeting those needs. 8. To provide opportunities for the involverr_r.t of p ple of color and people with disabilities in Arts Council proFraLs nt, and Arts Council funded programming, and to promote the development of Affirmative Action programs within Evanston arts organizations. •I I'I' l 1 Ill 'i �� II qI,P � II'���� 111i1 ii1V IIId1 �, IIE� i III IIII ilII �yll ql��l�1l I�I11I'll ,l!lIp IlrlplA1 I Iq!IIpIJII11� IpI lr' 1,'I11 III July 18, 1989 - Minutes - Page 4 1990 GRANTS PRO- GRAM REVIEW: CALENDAR FOR FUNDED PROGRAMS: ,9. To maintain and manage the Noyes Center providing community use spaces and working space for professional artists and arts organizations. 10. To provide arts services to people of color, people with dis- abilities, senior citizens, children and other targeted communities through the community services of the Noyes Center tenants. 11. To coordinate the City of Evanston's Public Art Program and the Percent for Art Ordinance. Motion approved unanimously. J. Zendell indicated that it would be necessary to establish a Council committee to review the 1989 Grants Program Forms and Guidelines over the next two months in order to have new guidelines and forms ready by October 1. The committee's recommendations will have to be presented at the September 19 meeting. S. Fiffer suggested that members of the Affirmative Action Committee be involved in the discussion. F. Markwell and M. Chalem agreed to be on the committee. J. Zendell agreed to contact B. Schaffer Jr. to seek his involvement. J. Zendell presented a proposed timeline for the 1990 grants program, as follows: July 18 -- Establish review committee September 19 - Council approval of committee recommendations. October 1 - printing and distribution of new applications. December 15 - deadline for 1990 applications for grants. March 20, 1990 - approval of 1990 EAC grants. M. Chalem moved and C. Springer seconded approval of the timeline. Approved unanimously. J. Zendell presented the various program calendars from organizations receiving grants from the Arts Council indicating that Council members might consider attending as many of the events as possible in order to make the evaluation of grant applications next year easier. ODiER ISSUES: G. Hebert reported that the perfornance of her theatre piece on racism, "}Ieart of the `tatter", in Atlanta in June was very well received, with strong, positive comments from the audience. ,Meeting adjourned at 7:40 pm EVANSTD ®UNCIL Noyes Cultural Arts Center 927 Noyes St. Evanston, IL. 60201 312/491-0266 DRAFT - NOT APPROVED Minutes of the August 8, 1989 Evanston Arts Council Meeting KJRIEL CHALEM, Vice -Chairperson, called the monthly meeting to order at 6:40 pm in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60201. MEMBERS PRESENT: Muriel Chalem, Vice -Chair, Charles Harrison, Robert Hirsch, Ron Isaacson, Francine Markwell. MEMBERS ABSENT: Steven Fiffer, Byron Schaffer Jr., Craig Springer, Laura Smith -Irvin. GUESTS: Jay Ojeda STAFF: Joseph Zendell, Director, Geralyn Tsehaye Hebert, Program Coordinator. APPROVAL OF 7/13/89 MINUTES: C. Harrison moved and R. Hirsch seconded gTmal of the minutes. Approved unanimously. CHAIR'S REPORT: M. Chalem suggested this report be delayed until the arrival of Chair S. Fiffer. STAFF REPORT: J. Zendell called the Council's attention to the written staff report. In response to F. Markwell's inqu2rl, staff indicated that the Youth Music Project's fall concerts are tentatively scheduled for the Levy Center. ARTS S AFFIP.1'IATIVE ACTION CO"DilTTEE 5 FESTIVAL REPORT: C. Harrison reported that the Committee had not met since the July 15 d 16 Festival and referred the Co-,ncil to staff's Festival report. M. Chalem asked about the compilation of the Festival questionnaire. T. Hebert reported that it was delayed until volLuiteers could do it. At this pclnt, F. Fiffer arrived r,' I- : thr_- .air. F. Mark -:ell asked who the next Festival cY.::=r w.:ld be anj how that role rdght he expanded to as a T. Hebert indicated that it is unclear when the new ,-, tr %;-.11 be chosen, but that we hope we will have a new one in ;:ace ..;thin the next two months. C. Harrison added that the c_1t--ant nInber of volunteers cannot carr-N• the full challenge of the Fe,c-.val a= the pro-ject continues to grow. Lie appealed to the C- ,:-,_ i l t, h-21p by recruiting volunteers for the Conrnittee. S. i7ff w.)ndered t:hy there was no pest -Festival coverage in 'on Review, adding that we should work pore closely tile, '­.-:ew e.iitor for next near. Minutes, Aug. 8, 1989, page 2 r R. Hirsch suggested that we ask the Review editor to be a member of the planning committee. J. Ojeda further suggested that our push to have a "headliner performer" neat year would aid our publicity needs. PROPOSED 1990-91 PROGRAMS & BUDGET: J. Zendell called the Council's attention to a report outlining the agency's current programming, costs and revenues and pre- liminary projections for FY 90-91. He indicated that this is the Council's opportunity to analyize current prograntning and give staff direction for the preparation of the proposed budget for FY 90-91. He also indicated that as with all City agencies, the Arts Council's projections included a city tax levy increase of up to 1.5%. S. Fiffer reminded the Council that the agency's budget had been reduced last year through specific City Council line item reductions. R. Hirsch explained that the City Council's 1.5% increase guideline does not address the specific needs of the Arts Council and that as an Arts Council member he should be pre- senting a budget to the City Council that reflects the needs of the arts community. Further, he stated that the Arts Council needs to seek increased city support for the grants program and that a case needs to be made to the City Council, not only by the Arts Council but by the community, for that increase. J. Ojeda suggested the possibility of the agency using cable tv more effectively, both to promote the arts and to program the arts. He suggested this be included in the discussion of programming in the Long Range Planning project. S. Fiffer suggested that lie and other Council members meet with staff to discuss budget options for F-' 90--91 and the possibility of the Council approaching; the City Council or the Human Services Committee for increased city support. He ackmolwledged the fact that this would he a Council initiative a.^.:' that staff's work is to abide by the City Council's budget preparation guidelines. R. Hirsch agreed to meet with staff and S. Fiffer as a Budget Committee in preparation for submission of the proposed ubdget in September. R. Isaacson sugfested that in the future, w':en staff presents a Program Budget , the category c f prop-int ing, tx� mf,re clearly delineated. In response to program budget reconriendaticnis, F. Markwell moved and R. Isaacson seconded that the Arts Cu-mcil's funding of $700 for the annual Evanston & Vicinity Elhihitz,)n at the Evanston Art Center not b--- included In the proposed n' 9:-91 budget. Approved unanimously. REQUEST Tt7 SUB -LET STUDIO 222: J. Zendell presented the request from artists 'Marti• Hamilton and Paulette Levy to sublet Studio 222 from Xhna Rankin for a period of 10 months. R. Hirsch moved and M. Cha;e-. seconded approval. Approved unanimously. .ti Minutes, August 8, 1989, page 3 PUBLIC ART COM- MITTEE REPORT: R. Isaacson reported that the Arts Council has submitted our request to the Illinois Arts Council to be part of a multi -agency application to the National Endowment for the Arts for FY 90-91 funding, up to $70,000 matched with local dollars for public art. The application and possible funding is tied to the Arts Council's proposed "Public Art Ordinance" currently being prepared for submission to the Planning and Develop -want Committee of the City Council. fie further indicated that he is reviewing names for membership on the new Public Art Committee. S. Fiffer asked if someone from the Friends of the Park Committee had notified him of the upcoming discussion of the proposed park on _Sapt. 14. R. Isaacson said that he had not heard, but that would try to attend. LONG RANGE PLAN- NING C01MITTEE REPORT: R. Hirsch reported that the Beatrice Foundation has rejected our grant request to fund the consultant's fee for the proposed Long Range Planning Project. He is meeting this week urith staff of the Illinois Arts Council to discuss other avenues of funding. Until funding is secured, the project is on hold. NOYES CENTER CO"QIITTEE REPORT: S. Fiffer indicated that this item will be tabled until C. Springer can attend. ARTS hMD� REPORT: F. Markwell indicated that the full report on progress in planning Arts {Week 89 is included in the staff report. Meeting was adjourned at 8:15 pm Submitted, Septemberl9, 1989 by ose Zendell; Dirdtil II'M II III ' SITi 1 11111 '. a r EVANST0 COUNCIL Noyes Cultural Arts Center 927 Noyes SI. Evanston. IL 60201 3121491-0266 DRAFT - NOT APPROVED Minutes of the September 19, 1989 Evanston Arts Council meeting: STEM' FIFFER, Chairman, called the monthly meeting to order at 6:40 pm in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60201. MEMBERS PRESENT: Steven Fiffer, Chairman, Muriel Chalem, Vice Chair, Charles Harrison, Robert 0 Hirsch, Ron Isaacson, Francine tiarkkell, BVron Schaffer Jr., and Craig Springer. MEMBERS ABSL%T: Jay 0jeda STAFF: Joseph Zendell, Director and Geralyn Tsehaye Hebert, Program Coordinator. GUESTS: Susie Medak, `Ianaging Director of Northlight Theatre, Ric Roe, President of the Evanston Arts Alliance, and Donald Wirth,-}irector of Parks, Forestry and Recreation. APPROVAL OF 8/8/89 MINUTES: F. Mark -well moved and R. Isaacson seconded approval of the 8/8/89 minutes. Approved unanimously. CHAIR'S REPORT: S. Fiffer reported that he had attended the Arts Co"ncil's presentation to the City CounciI's Planning and Development Committee, Sept. II, regarding the proposed Public Art Program; had met with Bill Gilmore of BLUES regarding securing a "name" performer for the 1990 Ethnic Arts Festival; had also met with Bob Hirsch and Staff to review recommendations for the FY 90-91 budget. STAFF REPORT: J. Zendell presented the staff report as provides in the Council packet. R. Isaacson asked if the Recreation Dept.'s new F_,.blic Information Specialist would be able to assist the Arts Cou„c:l in marketing beyond the magazine. J. Zendell indicated that the Recreation Dept. position is responsible fnr marketing more than 12.5 rain o :n Recreation pro- grams and would not have the time to work with t:. Arts Council, but probably would be able to infornolly pass along; :nfcrmation on P.R. opportunities. CO`L\R_7%1TY SERVICE REPORT: J. 7ennell called the arts Council's attention t" the Community Service Quarterly Reports prepared by Program Coardinat - 7. HeYert. F. WWII 1 asked hen, scholarships that are gig t,_ part (-,f ..... r-unl ty service are decided. Staff responded that each '_..ant uses ditfcrent criteria for the selection of scholarship reciTionts. R. }iirsc�•. asked how the values for comrnmity service are se.. Staff indicated that the values may vary from tenant to tenant, ';t that suggested value maximwns are included in the guidelines. V. :Krsch asked that the guidelines be provided in the next arts Cou--:_:' packet. It :as also agreed that staff develop a forTaat for the =-.:-arterly reports that is less confusing. Minutes, 9/19/89 page 2 ARTS & AFFIRMATIVE ACTION CW1ITTEE REPORT: C. Harrison referred the Arts Council to the Committee minutes included in the Council packet, indicating that Laurel Burrows has agreed to be the chair of the 1990 Ethnic Arts Festival. He reiterated the urgent need for more volunteers on the Committee and urged Arts Council members to recommend specific names for staff to contact. C. Springer suggested that neighborhood groups around the Festival site be brought into the Committee structure now instead of waiting until next summer. PUBLIC ART COM- MITTEE REPORT: R. Isaacson, Chair of the Public Art Committee, reported on the growth of the permanent committee and the presentation to the City Council's Planning and Development Committee. lie indicated that the following persons have agreed to be on the permanent committee: Dick Wittaker, Chair of the U. of I. Architecture Dept., Circle Campus, Richard Hartung, Director of the Historical Society/Dawes House, artist Mona Ranking, developer Al Belmonte, Bob Fisher of Evanston Lumber Company and consultant John Engman. He also reported that he continues to meet with aldermen on the proposed program. The P & D Committee, he reported, were positive in their response to the pro- posed program indicating support for the basic concept. A number of questions and concerns regarding costs and processes were expressed and will be reported on to the Committee in November. He indicated to the arts Council that this program has the potential of being one of the most significant achievements of the agency. S. Fiffer thanked R. Isaacson for his tireless efforts on behalf of the arts Council. R. Isaacson indicated that the upcoming second report to the P. & D. Committee will show how such programs have impacted other similar cities. S. Fiffer added that the report should also include a step-by- step chart explaining how a project would be developed. R. Isaacson further recommended that the Arts "ouncil issue a call for slides to establish a permanent slide library of" decorative arts and architectural treatments. N. Chalem added that the P. & D. Committee seemed very concerned about receiving budget information, particularly a report on how public art may have increased t;e costs of projects in other cities. Regard-:,- private developments, R. Isaacson ird_,sated thAt only through an ordinance coiLld we impact on the ir:_rease of art in publicly.' accessible private developments. LNG R:1.`GE PLLN- NING C0.�1`IITTEE REPORT: R. Hirsch reported that he had met with IAC staff to discuss the possibility of Illinois Arts Council funding f-r the Long Range Planning Project. }le indicated that the IaC staff mer`er, Jane Prestc1, had told him that part of the funding requested b•. Evanston -~ts Council through the recently submitted application to -..e `rational Fr')wment for the Arts could be used for. plannint, costs. "e- ar,ed tha- ',e should have been info�rr,ed of this }More his m:eetir�! _'L: th« 1AC. Zende11 responded tha3 we did not applt, for pl,uinin„ public art funds to m4-rtch now Cundirig to be ,.Err ctc, thr. _: h the proposed Public art Ordinance. R. Isaacson that he ha_` road the application to the :T1 and that it requested only for the Public :art Program. Minutes, 9/19/89 page 3 J. Zendell indicated that he would report back to the Arts Council at the October 17 meeting whether or not the proposed funding from the NEA could be used for planning. R. Hirsch reported that he had received a request from the Evanston Arts Alliance to be part of the agency's planning process. R. Isaacson asked if the Alliance is actually active. J. Zendell indicated that the Alliance president was present and could address this issue later in the meeting. ARTS WEh REPORT: F. Markwell indicated that the update on plans was included in the Staff Reports, that David Bates was designing the prinary promotional brochure for the Open }louse and the M. Price Puppet performance. She also called the Council's attention to the Mayor's Award for the Arts applications and asked that each Arts Council member nominate a person, organization or business. PROPOSED USE OF UNACCEPTED 1989 GRANT: J. Zendell reported that the $900 grant to Chamber Ballet Ensemble this year would not be accepted by that organization because the company is being disolved. He further recommended that the $900 grant be authorized for the upcoming 1990 Art S Black: Culture Exhibition scheduled for February, 1990 at the Noyes Gallery. He indicated that the funding would help offset the 53,150 budget for this annual exhibition with additional funds caning from non -city sources. R. Hirsch indicated that it is important to use these funds for grants to Evanston arts organizations because of the great need for increased funding currently being expressed by the organizations. S. Fiffer suggested that we should have been provided with a variety of options for the use of these funds. B. Schaffer aided that this is actually a policy issue, that we do not have a policy in place to deal with unaccepted grants and that we should r._ _ Fo7h a policy to deal with future issues. R. Schaffer moved ani V Wrison seconded to approve staff recommendation. Voting in favor V the motion: F. 11ark-vell, C. Harrison, B. Schaffer Jr., C. Sp =Fer and R. Isaacson; Voting nab': N. Chalem and R. Hirsch. Notion ajTr"Yet. SZ.AGE RENOVATION: J. Zendell reported on the recent analysis cf thy° N-. es Center stage indicating that the structure is hasically uns _'-;ld t4 rebuilt. Staff estimates the cost to he bett:eur, . Recornendation was to contract for the demolitic:: : t..r current stage and the rebuilding of the stage according, t- hnlding Operations' specifications during a two -week period in Pecem't�er and that funds from the Arts Council's Noyes Center Renovation r'.:r._ te used. M. Chalem moved and R. Hirsch seconded staff "lotion approved unanimously. PROPOSED 00-01 BLT)r,ET: J. Zendell presented the three options for the FT -.-mil hidget. S. Fiffer explained that although the Arts Counci; -mot the City's budget policy for FT 80-90, the City Council still --t the agency's budget resulting in a decrease in tax levy fundin€ =-r thr current year. Minutes, 9/19/89 page 5 J. Zendell explained that in all three options, the Arts Council is limited to a total of $123,091 in city tax levy funds, or a 1.5% increase over current levels. Option #1 would allow for a total of $38,500 in the annual grants program, Option 02 would allow for $40,500 in grants funding and option #3 would include $48,100 in the grants program to arts organizations. It was further explained that Option 03 would also result in a reduction in the Arts Council's overall promotion of the Evanston arts industry. B. Schaffer moved and C. Harrison seconded approval of Option 01. B. Schaffer added that the increased costs of the Center should be covered each year by increases in rental rates. R. Mrsch supported Option j3 indicating the increase in grants dollars would send a very important message to the arts community, that we have a primary obligation to support the arts organizations of Evanston and that the current publication primarily impacts artists and arts organizations that offer classes. B. Schaffer Jr. rescinded his motion. C. Springer moved to approve a revised Option 0, restoring funding to printing and, temporary salaries, increasing the rents at Noyes by 8% over current rates and increasing the tyrants program to 00 ,5M . Seconded by R. Hirsch. :approved unanimously. R. Isaacson suggested that staff prepare a graph to shop: how the rental revenues at ~oyes have related tr} the costs over a period of years, and to include some comparisons with other Evanston rental spaces. He indicated that Evanston Inventure might be able to help with the soliciting of other rental rates in other properties. D. girth added that he supports the discussion of the Arts Council and proposes a joint analysis by the :arts Council and the Recreation Board staffs to plan the future of both agencies' prcr!;tinnal efforts <-ifter the grant from Baxter Foundation runs out. PROPOSED 90-91 ;RANT PROGRA."t .LIDEL I`ES: J. Zendell presented the sraff reenr,ondations frr changes in the current grants guidelines for the FY 90-q1 Grants Mqr I" Schaffer Jr. moved ar.d F. !1--lrk.well seconded approval of the staff recommendations. B. Schaffer Jr. added that we need to develop an appeal process for those j7pli ants who staff ?t1Ckge to O)t he meeti:;p, the Affirmativt- Act ion coquiraronts. J. (.:'Prod l ropl iod Omit_ siaff K es to V 3ble to Mal with anv such pl1- Anf 5 i- .s, .vhr .,::". `'c .: meat!'. , ,,no T,cn: r ! . )rz tho , ppl1 a I . . ,- . of - o . 'S: _ ` for a7y y,,,.al . ",)' : s!S P. . Tpffl� ISS[,FJ: R. Isaacson reminded the C tI , 1 „ � ' , }+ •; n:ll t laC :��.: � �I`^ter ). f}, r?3 hat; ,1:'•;e'Sted at ',hn Kst m.o tLnR that o havR more particlDai.";n i th :able V n t'. il)qtt 2. He rt'wammeS"eed That n''lf: I:'OI l C:'f' •:' (r`i::`.Ic'Lll Fvo&0, of Me PArk, si onif1.'aky Pandy Robbins, > nr vi _ nuch .:1_a cabi._ rv. Ri pros! .:t of tKo ,'.."inst "n Arts :!k k _.. "M .! wd th a: MCO t lr new And rnrz [iq& A f a , ues betwoon .h - Aver _ . up: - ,i l iAnc e. He indin.irod that the ll1:li::&3 priority _i t, ._r•_'t i stratea Minutes, 9/19/89 page b that will effect a signifirmt increase in the Arts Council's budget, particularly in grants to arts organizations. He further stated that the Alliance is eager to be involved in the Arts Council's long range planning process. Meeting was adjourned at 9:45 pm. Submitted by Joseph Zendell 10/17/89 /. �4 f EVANSTqr COUNCIL Noyes Cultural Arts Center 927 Noyes St. Evanston, IL 60201 312/491-0266 DRAFT - NOT APPROVED Minutes of the October 17, 1989 meeting of the Evanston Arts Council STEVEN FIFFER, Chairman, called the monthly meeting to order at 6:35 pm in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60201 MEMBERS PRESENT: Steven Fiffer, Chairman, Muriel Chalem, Vice Chair, Charles Harrison, Ron Isaacson, Francine Markwell, Jay Ojeda, Byron Schaffer Jr. and Craig Springer. MDIBERS ABSENT: Robert 0. Hirsch. STAFF: Joseph Zendell, Director, Geralyn Tsehaye Hebert, Program Coord- inator. GUESTS: Ric Roe, President, Evanston Arts Alliance, Rich Forman, Julia Grabill. APPROVAL OF 9/19/89 MINUTES: B. Schaffer Jr. moved and C. Harrison seconded approval of the 9/19/89 minutes. Approved unanimously. CHAIR'S REPORT: S. Fiffer indicated there was no Chair's Report. STAFF REPORT: J. Zendell asked if there were any questions concerning the written staff report. There were none. ARTS & AFFIRMATIVE ACTION COM'tITTEE REPORT: T. Hebert reported that there was no Committee meeting in October. She further indicated that staff continues to negotiate for a contract with performer Taj Mahal for the 1990 Ethnic arts Festival. The Festival Planning Kick-off meeting is set for November at the Nov es Center. PUBLIC ART COM- AfITTEE REPORT: R. Isaacson reported c�the progress of the Public art Program having net with Ravor Joan Barr who indicated a positive support for the program. He further reported that volunteer Feth Hart has managed to place three nnn-permanent sculptures with Evanston private developers and is working to acid tvo pore sites. J. Zendell reported on the application to the National Endowment for the Arts as requested by R. Hirsch at the September meeting. LONG RkNGE PLAN-- NING REPORT: This item was held to the November meeting. t, 10/17/89 minutest page 2 ARTS WEEK '89 REPORT: F. Markwell called the Council's attention to the Open House Flyer that staff would be mailing. She asked Council members to indicate a time that they would be available to act as hosts for the Nov. 12 Open House. She also asked that all Council members submit at least one nomination for the mayor's Award for the Arts. APPROVAL OF APPLI- CATIONS FOR STUDIO 221: S. Fiffer discussed the process used by the Council to review applications for studio space at Noyes adding that the selection criteria include financial need, proposed community service, quality of artist's work, need for a strong interdisciplinary mix at the Center, time commitment to the studio, need to increase the cultural and racial diversity at the Center and a priority to Evanston artists and emerging artists over "established" artists. He indicated that he could not remember a time when there were so many qualified applicants for a single studio space, but that the committee had recommended approval of the application from photographer Rich Forman. M. Chalem moved and C. Harrison seconed approval of the recommendation. Motion approved unanimously with B. Schaffer Jr. abstaining. R. Isaacson added that the Council needs to add to its list of goals the seeking of appropriate space for artists in E\,anston. B. Schaffer Jr. suggested that the Council consider dividing up the gym into studio space. Staff agreed to investigate this idea. REPORT ON COMIItUNITY SERVICE VALUES: J. Zendell called the Council's attention to the written report on community services at Noyes and how the value of community service is determined, as requested by R. Hirsch at the September meeting. REQUEST FROM PIMN THEATRE WORKSHOP: J. Zendell indicated that this should be held until the November meeting. GOVERNOR'S AWARD FOR THE ARTS: J. Zendell reminded the Arts Council that the City of Evanston would be receiving the 1989 Governor's :sward for the Arts at a special ceremony on October 20. B. Schaffer Jr. asked that the minutes show that the City and the Arts Council deserves this award and that the Arts Council's Lxecutive Director has been a major factor in the achievement. v. 10/17/89 minutes, page 3 ARTS & RECREATION MAGAZINE MEMO FROM DON WIRTH: J. Zendell called the Council's attention to a memo from Don Wirth asking that the Arts Council and the Recreation Dept. cooperate on a study of the impact of ARTS & RECREATION Magazine. HUMAN SERVICES COM- MITTEE BUDGET HEARING: J. Zendell discussed the upcoming Arts Council budget hearing before the City Council's Human Services Committee, Oct. 23. C. Harrison indicated that the presentation before the Committee should include the fact that revenues are somewhat restricted due to the cap placed on the Ethnic Arts Festival. OTHER ISSUES: R. Isaacson repeated that he had attended a meeting recently of the Friends of the Park, a group raising upwards of $30,000 for a new park and playlot at Lake and Ashland. The group will be requesting support from the Arts Council in the future. lie added that Mindscape Gallery is working with king Lab School in the development of a series of projects related to the gallery's upcoming "Thousand Points of light" exhibition. Ric Roe, president of the Evanston Arts Alliance, announced that the membership of the Alliance would be lobbying Aldermen in support of the Arts Council's proposed 1990-91 budget, but that the proposed grants budget was still not nearly enough to meet the needs of the E\Tanston arts organizations. Meeting adjourned at 8:30 pm Submitted November 14, 1989 by Joseph Zendell /� TtCOUN ENAI\STO CIL Noyes Cultural Arts Center 927 Hayes St. Evanston, IL 60201 3121491.0266 DRAFT — NOT APPROVED Minutes of the November 21, 1989 meeting of the Evanston Arts Council: STEVEN FIFFER, Chair, called the monthly meeting to order at 6:40 pm in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60201. MEi-iBFRS PRESENT: Steven Fiffer, Chair, Muriel Chalem, Vice Chair, Charles Harrison, Robert 0. Hirsch, Ron Isaacson, Francine Markuell, Jay Ojeda and Craig Springer. M IMERS ABSENT: Byron Schaffer Jr. STAFF: Joseph Zendell, Director and Geralyn Tsehaye Hebert, Program Coordinator. GUESTS: Ranch Pose, N.U. School of Journalism. APPROVAL. OF 10/17/89 MINUTES: C. Harrison moved and F. Mark -well seconded approval of the minutes of 10/17/89. Approved unanimously. CHAIR'S REPORT: S. Fiffer reported that he and other Council members attended the Governor's Awards for the Arts Ceremony Oct. 20, plus the Human Services Committee's budget hearing. He called the Arts Council's attention to a letter from Trinity Theatre and suggested that it be discussed at the end of the agenda. He indicated that he had attended the dedication of the Civil Rights Memorial in Alabama, a major new piece of public art. He added that Francine Mark -well should be commended on her coordination of Arts Week. STAFF REPORT: J. Zendell called the Council's attention to the written staff report. ARTS & AFF1lLMATI VE ACTION REPORT: T. Iiebert reported that the "kick-off" meeting for planning the 1990 Festival was a success with a number of new committee mentors in attendance. PUF L I C ART CON- MITTEF EFi';TT: R. lsaacsnn reps t ted thal by will he I-r -sam inf• a rep-rt to the City C'c;ric i 1 ' s P1 anni nr and F eve 1 oFren; Corr.: t t ee on Lee. 4. LONG RANGE PLANNING CO`tII TEF REPORT: R. Hirsch reported that he had met with staff and wants to put togeiher a packet of material on the various levels of planninp possible with various levels of fundinP. This in -- formation will be provided to the Plannin; CnFr.ittee at a meeting; to be set. Minutes, 11/21/89 page 2 ARTS WEEK 189: F. Markwell thanked the Arts Council members who served as hosts for the Open House. The M, Price performances were a success with attendance totalling 320 children. The Annual Mayor's Award for the Arts is to be rescheduled. It was suggested that the Open House include a guest book. >`Mkl. RESTORATION RECOpDENDATION: J. Zendell presented a proposal to restore the mural on a wall on the Noyes Center second floor. R. Hirsch moved and C. Harrison seconded to refer the issue to the Noyes Center Committee. Approved unanimously. COih`NNITY SERVICE ASSESSMENT FORM: T. Hebert presented the new assessment form for recipients of Noyes community services. R. Hirsch suggested that staff do an objective scale to the form for evaluation and offered his help in the development of the scaled evaluation. OTHER ISSUES: J. Zendell indicated that there is some evidence that one or more Noyes Center studios are being underused and will bring specific recommendations for action to the O<cember Arts Council meeting. M. Chalem asked what happened to the Evanston 110'riters' Group. S. Fiffer indicated that the group seems to be inactive and perhaps served a purpose simply by getting writers together. S. Fiffer called the Council's attention to a letter from Trinity 'Theatre. It was agreed that S. Fiffer would respond in writing indicating that staff would be happy to answer any of these questions. R. Hirsch suggested that the issues in the letter be referred to the Noyes Cer,er Comittee indicating that these are policy questions. S. Fiffer indicated that the Council had t-Lan asked to do 1 performance review of the Director. R. ..___c'ti su---,ested cr, that the Council have a personnel to handle this kind of issue. C. Harrison suggested thhat this review, on an annual basis, could be handled simply. _going into executive session. It was agreed to do the review in executive session, and so moved by C. H::-i=:n, seconded by M. Chalem. Approved ruianimousIy. The AXts Coon,-il rt onvoned out of C'\•'''.':'.'' ession at$:?Opm. Council adjourned at 8:25 pro. Submitted by Joseph Zendell, Director C��/� 12/19/89 EVANSTONCOUNG IL Noyes Cultural Arts Center 927 Noyes St. Evanston, IL 60201 312/491-0266 DRAFT - NOT APPROVED Minutes of the December 19, 1989 meeting of the Evanston Arts Council: STEVEN FIFFER, Chair, called the monthly meeting to order at 6:35 pm in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60401. ME11BERS PRESENT: Steven Fiffer, Chair, t`turiel Chalem, Vice Chair, Robert Hirsch, Ron Isaacson, Francine Markwell and Craig Springer. t101BERS ABSENT: Charles Harrison, Jay Ojeda and Byron Schaffer Jr. STAFF: Joseph Zendell, Director APPROVAL OF 11/21/89 MINUTES: M. Chalem moved and R. Hirsch seconded approval of the minutes. Approved unanimously. CHAIR'S REPORT: S. Fiffer indicated that there was no report from the Chair. STAFF REPORT: J. Zendell presented the written report. 7. `Sarkt;ell asked about the status of the annual Mayor's Award for the Arts. J. Zendell reported that the Afayor and the Chamber of Co,-7mrce had not de- cided yet on a date. C01"ZO1r1ITY SERVICES REPORT: J. Zendell called the Council's attention to the written community services report in the packet. There were no questions. LONG RANGE PULN- NING COS xrrrEE REPORT: R. Hirsch reported that the Committee had met at M. Chalem's house and will be reviewing the various potential components of a long range planning process to decide what kind of process the Council can implement with a variety of funding levels. One goal is to involve all Arts Council members in the planning process. ARTS & AFFiR.',tATI%E ACTION COT%tITTEE REPORT: J. Zendell reported on the progress of the Cc,rnittee's planes ing for the 1990 Ethnic Arts Festival indicating that Steven Fifer and staff were still negotiating to hire perf D:;-eer Ta j Nahal. C. Springer agreed to assist with the process. Fiffer asked that all r'lrts Council members help with the p-,_ess of funiraising for the Festival by investigating possible c.__r-,_•-rate donors. Minutes, 12/19/89, page 2 PUBLIC ART COMMITTEE REPORT: R. Isaacson reported that the meeting with Planning and Development Committee was very positive. Staff is developing revisions, based on the Committee's concerns and suggestions, to the program and the ordinance to be presented to Planning and Development in January. He added that the Committee expressed the desire to appoint the members of the standing Public Art Committee, rather than give that responsibility to the Arts Council. UNDERUSAGE OF STUDIOS: J. 7_,endell reported that staff had completed a study of weekly use of all studios at Noyes. Only one studio, currently rented by Experimental Film Coalition, was used less than the required 25 hours weekly. The Film Coalition has subsequently indicated that they will not ask to renew their lease on March, 1990. Staff will present recommendations for new tenant for that studio at the February meeting. NOYES CENTER COL01iTTEE: C. Springer reported that the Noyes Center committee will meet on January 9 to discuss the renovation, a possible new mural on the second floor and tenant input into the tenant application process. OTHER ISSUES: J. ,Zendell reported that the City Manager's budget recommendations would be available in January. F. Markwell moved and R. Hirsch seconded that the Arts Council move into executive session to discuss annual review of staff. Approved unanimously. Council reconvened at 8:40 pm and adjourned. II ' III A I II Ih I' I I III ^ 1 � I l 1 I I '� I III 1 IIII „ I'1 I II,I� I,