HomeMy WebLinkAboutMinutes 1989Draft Not AD rp oved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of January 9, 1989
Members Present: Aldermen Juliar, Summers, Raden, Rainey, Nelson and
Paden (arriving late)
Members Absent: None
Staff Present: Asprooth, Bennett, Booth, Carter, Casey, Ceplecha,
Figurelli, Jennings, Johnson, Modaber, Olkowski, Shonk,
Tonkinson, Washington, Wirth, Wolinski and Zimmerman
Others Present: Aldermen Brady, Collens, Rudy, Feldman, Warshaw,
Morton, Mayor Barr, Environmental Control Board
Subcommittee on Recycling, and Jerry Powell, Resource
Conservation Consultants, Inc.
Presiding Official: Alderman Marvin Juliar, Chairman
Summary of Action:
The meeting was called to order at 7:00 P.M.
MINUTES:
The Committee voted 5-0 to approve the Minutes of the December 12, 1988
meeting as submitted.
Docket 2-1A-89: Household Recvcling Collection Service Consultant's Report -
The Committee called on Mr. Jerry Powell, Resource Conservation Consultants,
to present his firm's report on the operating features of the household
recycling collection program. Mr. Powell recommended the following features
for the City of Evanston's program: (1) Weekly service to all housing units
of four or less, excluding condominiums; (2) Contractual collection
service; (3) Alley pickup service; (A) City provision of collection
containers to residents; (5) Collection of newspapers, glass, tin and
aluminum cans; (6) Expansion of the Oakton Street Recycling Center to
include a processing facility for recyclable materials; (7) City-wide
collection service; and (8) A voluntary collection program. Mr. Powell
stated that the City should anticipate an annual net cost of $149,600 and
annual savings in landfill disposal fees of $63,000.
The Committee, Mr. Powell and staff discussed the following issues: (1) The
economics of providing a residential recycling program; (2) The reasons for
providing such a program; (3) The appropriate size of household recycling
containers; (A) The operation of a processing facility; (5) The
appropriateness of an 81 reduction in waste as an initial goal of the City's
program; (6) The longer term goal of an 11% reduction in waste; (7) The
Northwest Municipal Commission's proposed incentive program for communities
which provide a separate collection of recyclables; (8) The advantages of a
mandatory participation program versus a voluntary program; and (9) The
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 9, 1989.......... Page Two
impact of once per week garbage collection on participation in a recycling
collection program.
Alderman Raden stated her belief that once per week garbage collection would
encourage higher participation in the recycling program. Alderman Rainey
requested that Committee members indicate their interest in once per week
garbage service. Alderman Juliar stated that he is not interested in once
per week collections and stated that the amount of non -recyclable material
exceeds the amount of recyclable materials collected from residents. Mayor
Barr expressed her concern over raw garbage being placed in outdoor
containers for an entire week.
Alderman Summers stated that it is government's purpose to do what other
people and organizations cannot do. He emphasized the need to leave
government type services in the hands of local government.
Alderman Nelson then moved that the Committee adopt the following features
for its residential recycling program: (1) A weekly service; (2) Municipal
collection service for recyclables with once a week garbage pickup; (3)
Alley pickup service where appropriate; (4) City provision of collection
containers to residents; (5) Collection of newspapers, glass, tin and
aluminum cans; (6) Expansion of the Oakton Street Recycling Center to
include a processing facility for recyclable material; (7) City wide
collection service; (8) A mandatory collection program with an enforcement
grace period; and (9) The establishment of a time table with goals for
reduction in the waste stream. Alderman Raden stated that she could support
everything in the motion except a mandatory collection program. Alderman
Rainey stated that she cannot support a processing center being located on
Oakton. She believes there needs to be further discussion of this matter
with Aldermen and the neighborhood. Alderman Juliar stated that he cannot
support weekly collection of garbage and stated his preference for
contractual collection service. Alderman Nelson stated his willingness to
delete a mandatory collection program and the Oakton Street processing
center site from his motion.
Alderman Juliar then called on members of the Environmental Control Board to
comment on the consultant's proposed program. Mr. Charles Klosterman,
speaking on behalf of the Board, encouraged the Committee to use an
environmental conscience in considering this matter. He emphasized that Elk
Grove Village has operated a mandatory program for two months and has 801.
participation. He stated that the Board believes there is no question about
the eventual success of a program in Evanston. He encouraged the Committee
to consider the future expansion of materials collected beyond the four
items identified by the consultant. Kr. Klosterman also stated that the
City will need to be prepared to provide separate collection of yard waste
in the future.
Alderman Nelson then proposed a new motion for Committee consideration. Hr.
Nelson moved for Committee approval of the following operat;3nal features:
(1) Weekly service to all housing units of four of less; (2) Municipal
collection service coupled with once per week garbage collection; (3) Allay
pickup service; (4) City provision of collection containers to residents;
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 9, 1989.......... Page Three
(5) Collection of newspapers, glass, tin and aluminum cans; (b) A city-wide
collection service; (7) A voluntary program; and (8) A timeline for
participation goals and waste stream reduction goals along with a pro forma
on the amounts collected and the City's return on investment. Alderman
Raden seconded the motion.
City Manager Asprooth indicated that the staff does not know the timeline
for implementation of the program as proposed in the motion at this time.
He stated that staff will need to sort out the issues related to both
collection and processing of recyclables and garbage. Alderman Rainey moved
to amend the motion to make the program mandatory with no enforcement for 18
months. Alderman Paden seconded the amendment. The Committee voted 5-1 to
approve Alderman Rainey's amendment (Alderman Raden voting nay). The
Committee then voted 5-1 to approve Alderman Nelson's motion as amended
(Alderman Juliar voting nay).
The Committee directed staff to obtain the following information: (1) The
frequency of garbage collection service in the towns listed in Appendix A(1)
of the report; (2) Examples and locations of recycling processing facilities
used by municipalities utilizing a contractual recycling collection service
and municipalities using municipal collection service; (3) The location of
the processing facility for the Lincolnwood recycling collection program;
and (4) A schedule for evaluating and implementing a program as included in
the Committee's approved motion.
The Committee indicated that it did not wish to forward its recommendation
to the City Council this evening and would await follow-up information from
staff. The Committee did, however, direct staff to determine what kind of
container is needed for the program. Staff indicated that a purchase report
on the purchase of these containers would be brought back to the Committee.
Aldermen Raden and Summers excused themselves from the meeting.
COMMUNICATIONS:
Response to Bills List Inquiries - The Committee voted 4-0 to accept this
communication.
Response to Bills List Inquiries Held Over from December 19. 1988 - In
response to a question from Alderman Rainey, City Manager Asprooth indicated
that the large number of medical service payments for Police prisoners was
due to a backlog in billing from local hospitals. The Clo=mittee voted 4-0
to accept this communication.
City Compliance with Research Park Minority Business Enterprise Utilization
Goals - The Committee agreed to hold this matter over for a future meeting.
Chicago Electric Supply Option Studies - The Committee agreed to hold this
matter over for a future meeting.
Emergency Sewer Repairs on Mulford Street - The Committee voted 4-0 to
accept this communication.
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 9, 1989.......... Page Four
(Alderman Raden returned to the meeting.)
City Bills of January 4, 1989 - Alderman Nelson requested a list of the
video purchases made by the Library. Alderman Rainey requested an itemized
bill for the services rendered by Jensen and Oldani and a copy of the
contract for his services to the City. Alderman Rainey requested a report
on the purchase of air cleaners and filters for use in City departments and
expressed her belief that employees should pay for such cleaners and
filters. Alderman Paden asked for information on whether the bill charged
to Account 1163.29900 for December, 1988 transportation services represented
the last payment to Fisher Memorial AME Zion Church. She also asked for
information on whether the Commission on Aging has developed alternative
transportation in lieu of the termination of this service. The Committee
voted 5-0 to recommend City Council adoption of the January a, 1989 Bills
List.
Liquor License Applications - The Committee noted that it had been provided
a memorandum on the application review processes used by other communities.
Alderman Raden noted that a number of cities have limited the number of
licenses issued. She stated that she believes it is in the best interest of
the City of Evanston to limit the number of liquor licenses. Alderman
Rainey suggested that the Committee's priorities include the formation of a
Liquor Subcommittee to consider the number of licenses issued. Alderman
Raden stated she understands that the Chamber of Commerce is considering
this issue and asked staff to request comments from the Chamber on this
matter.
PURCHASES:
Testing Lane Demolition - The Committee voted 5-0 to recommend City Council
approval of the low bid from Midwest Wrecking at a total cost of $19,880.
It was noted that this demolition was a requirement of the City's present
lease with the Metropolitan Sanitary District.
Maple Avenue Improvements Change Order #2 - The Committee voted 4-1 to
recommend City Council approval of the addition of $10,330.60 to the
contract work associated with the Maple Avenue improvements for the
upgrading of traffic signals at the intersection of Maple Avenue and Emerson
Street (Alderman Raden voting nay). It was noted that funding for this work
would be provided by the Tax Increment Financing District.
Fixed Disk Drive and Mainframe Disk Drive Port - The Committee voted 5-0 to
recommend City Council approval of the proposal from National Periferals,
Inc. for the furnishing of one fixed disk drive at a total cost of $6,996
and a proposal from WANC Laboratories for the furnishing cf one mainframe
disk drive port at a total cost of $5,595.75 as a sole source purchase
requiring 2/3 majority vote.
ITEMS FOR CONSIDERATION:
Docket 3-IA-89: Transportation Center Contract Amendment - --he Committee
voted 5-0 to recommend City Council approval of the amendment.
I IIII
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 9, 1989.......... Page Five
(Alderman Summers returned to the meeting.)
Docket 247-128-88: Resolution 66-R-88 - Establishment of the Commonwealth
Edison Franchise Committee - Alderman Raden emphasized that this Committee
has an important function and noted that the Administration and Public Works
Committee had authorized her to identify members to serve on the Committee.
Alderman Juliar questioned whether the Committee would serve a worthwhile
function. He stated that the appointment of this Committee should be
handled by the Mayor. Alderman Rainey moved to amend the resolution to
include the names of the six persons identified by Alderman Raden and
previously approved by the Committee. Alderman Summers questioned why the
resolution did not include the names of the individuals previously approved
by the Committee. Alderman Nelson then moved for approval of the
resolution, including the names of the six people previously approved by the
Committee. These people included Philip Lewis (Chairman), Ken Whitney, Jan
Schakowsky, David Kraft, Roseanne Dineen, and Anne Dienner. The Committee
voted 4-2 to recommend City Council approval of this resolution, including
the six persons previously approved by the Committee (Aldermen Nelson and
Juliar voting nay).
Docket 4-1A-89: Ordinance 92-0-88 - CTA Howard Yards Easement Agreement -
Alderman Rainey indicated that she had several questions regarding this
matter and will raise these questions with the City Engineer. The Committee
voted 6-0 to recommend City Council introduction of this Ordinance.
Docket 5-1A-89: Ordinance 1-0-89
1566 Oak Avenue - The Committee
introduction of this Ordinance.
Docket 6-lA-89: Ordinance 2-0-89
University Place - The Committee
introduction of this Ordinance.
- Class C Liquor License - W.R.K. Inc.,
voted 6-0 to recommend City Council
- Class C Liquor License - N.U. Eats, 817
voted 6-0 to recommend City Council
Docket 7-1A-89: Ordinance 5-0-89 - Residence Only Parking District - Lake
and Elmwood - The Committee voted 6-0 to recommend City Council introduction
of this Ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 248-12B-88: Ordinance 98-0-88 - Wheel Tax Discount for Senior
Citizens - The Committee noted that staff had provided a cleaned up copy of
this Ordinance and that the Committee had previously transmitted this
Ordinance to Council for approval.
OTHER BUSINESS:
Sherman Avenue Garage Parking - The Committee called on James Keppler. Mr.
Keppler requested that the Committee consider removing the City's policy to
not allow parking on the first floor of the parking garage until 10:00 A.M.
It was noted that this 10:00 A.M. restriction had been implemented in order
to provide parking for short term parkers using downtown stores. City
Traffic Engineer David Jennings indicated that studies show that some short
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 9, 1989.......... Page Six
term parkers use the first level, but the majority of parkers on the first
level are long term. Alderman Raden stated that she would support the
termination of the 10:00 A.K. restriction. Alderman Nelson noted that he
had previously moved that the Committee terminate the 10:00 A.M.
restriction. Mr. Nelson stated that he withdrew his motion because the
Chamber of Commerce had requested more time to develop a downtown parking
program. Alderman Juliar suggested that the Committee maintain this item on
its agenda for future discussion. Alderman Raden then moved that the
Committee consider this matter at its first meeting in March. The Committee
voted 6-0 to accept Alderman Raden's motion and directed staff to notify the
Chamber of the Committee's intent.
Bank Utilization - Alderman Paden requested that staff complete a survey of
local communities and communities throughout the country to determine what
banks offer the communities with which they do business. She stated that
she is aware of some examples in which banks have provided community
development resources to communities.
Payment to Okrent Associates - It was noted that the payment of $1,713 to
Okrent Associates had been held by the Committee at the December 12, 1988
meeting. Alderman Raden requested an itemized accounting of the hours and
services rendered by Okrent. Alderman Juliar suggested that the City owed
the firm this payment. Alderman Nelson moved that the Committee recommend
City Council approval of this bill. The Committee voted 5-1 to recommend
City Council approval of the payment of $1,713 to Okrent Associates
(Alderman Raden voting nay).
Chairman's Priorities - Alderman Raden requested that the Committee Chairman
consider including the regulation of private towing companies on the
Committee Chairman's Priorities.
There being no further business. the meeting was adjourned at 9:05 P.M.
Respectfully submitted.
6 U's-Lr--
Bruce Zimmerman
Members Present:
Members Absent:
Staff Present:
Presiding Official:
Summary of Action:
Draft Not Approved
MINUTES
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Meeting of January 23, 1989
Aldermen Paden, Summers, Rainey, Raden and Nelson
Alderman Juliar
Tonkinson, Figurelli, Booth, Casey, Clarke, Wolinski,
Boddie, Jacobi, Engel, Olkowski, Bennett, Jennings,
Shonk, Wirth and Zimmerman
Alderman Mike Summers, Chairman
The meeting was called to order at 7:30 P.M.
MINUTES:
The Committee voted 5-0 to approve the minutes of the January 9, 1989 meeting as
submitted.
COMMUNICATIONS:
Response to Bills List Inquiries - Alderman Nelson requested that the minutes
reflect his concern over the Library's video cassette program. Alderman Paden
requested a report on ridership levels and the types of trips associated with
the Senior Citizen Bus Transportation Service provided by the Black Ministerial
Alliance. Alderman Rainey requested a copy of the City's contract with the
recruitment firm of Jensen-Oldani. The Committee voted 5-0 to accept this
communication.
Fire Department Monthly_ Report For December 1988 and Calendar Year 1988 -
The Committee directed staff to consider the submission of a more comprehensive
report For the year similar to reports previously provided by the Fire
Department. The Committee then voted 5-0 to accept this communication.
Taxicab Advisory Board - In response to Alderman Raden, City Collector Patrick
Casey indicated that the taxicab inspection does consider both appearance and
cleanliness. In response to Alderman Nelson, Mr. Casey indicated that taxicabs
fail the inspections infrequently. He also indicated that most of the
complaints received involved rudeness by the driver. The Committee voted �"(o to
accept this communication.
Emergency Purchase/Custer Street Develooment Site - The Committee voted 5-0 to
accept this communication.
Recyclinq Proqram and Solid Waste Goal Statement - Alderman %elson requested
that staff investioate the manatory recyclinq program conducted 5� the City of
5eattle. he emphasized that Seattle has a long term multi -year plan for its
program. The Committee voted 5-0 to accept this communication. It was noted
that the Committee viill make a report on this goa'. statement curinn the Citv
Council meeting February 6, 1989.
Minutes of A&PW Committee Page 2 t
January 23, 1989 Meeting •'
BILLS LIST:
Township Bills: - It was noted that the September bills for the Township had
previously been approved by the City Council. The Committee voted 5-0 to
recommend City Council approval of the balance of the October Township bills in
the amount of $1,438.83. The Committee voted 5-0 to recommend City Council
approval of the November Township bills in the amount of $97,475.89. The
Committee voted 5-0 to recommend City Council approval of the December Township
bills in the amount of $89,550.11.
City Bills of January 18, 1989: - Alderman Raden requested a report on the total
amount paid to Jeanne Lindwall during the last year. Alderman Paden requested
an explanation of the expenditures to Resource Development charged to account
2641.99500, and a report on the City's plans on the roof for 1029 University
Place. Alderman Rainey requested an explanation of the refund of sales tax
appearing in account 1900.07021, and also requested a report on the number of
Recreation Business Managers employed in the last five years. There being no
further questions the Committee voted 5-0 to recommend City Council approval of
the City Bills.
PURCHASES:
Custer Avenue Demolition Chanae Order - The Committee voted 5-0 to recommend
City Council approval of the proposal from Midwest Structures at a total
estimated cost of $8,256 as a non -bid item requiring two-thirds majority vote.
One 4-Wheel Drive Truck - The Committee voted 5-0 to recommend City Council
approval of the State contract for the purchase of a one'ton pick-up truck from
Royal Parkway Dodge at a total cost of $12,609.
One 1-Ton Mini Van - The Committee voted 5-0 to recommend City Council approval
of the low bid from Elmwood Ford at a total cost of $10,514.
Torqerson Park Improvement - The Committee voted 5-0 to recommend City Council
approval of the low bid from Pederson Construction at a total cost of
$30,137.10.
ITEMS FOR CONSIDERATION:
Docket 23-1B-89: 17th Annual Custer Street Fair - The Committee voted 5-0 to
recommend City Council approval of this special event.
Docket 24-1B-89: Selection of Audit Firm - The Committee voted 5-0 to recommend
City Council approval of the accountinq firm of Friedman Eisenstein Raemer and
Schwartz to perform the annual financial audit for the City of Etianston.
Docket 25-1B-89: Five Year Plan for Pavino of Unimproved Streets - Alderman
Raden emphasized that she had previously voted against forced special
assessments. She requested that the plan be amended to move the street
improvement project for Custer north of Main to 1990-91, unless the adiacent
businesses request the special assessment pro ,lect. In response to Alderman
Raden, City Engineer Jim Tonkinson indicated that some streets are proposed to
remain unpaved because of the very limited use and function of these streets.
The Committee requested a written report explaining why certain streets are
proposed to remain unpaved.
Minutes of A&PW Committee Page 3
January 23, 1989 Meeting
Alderman Rainey expressed concern that the payment of the private benefit share
of these projects can often be a financial burden for even those residents
earning a good income. She suggested that the City consider a payment plan
which would extend the payment of the private benefit share over a greater
period of time and, therefore, ease the burden of the payments. Alderman Nelson
suggested that this could be an appropriate use of housino fund money, which
would then be replenished by the payments from the property owners. The
Committee voted 5-0 to recommend City Council approval of the special assessment
street paving plan with the 89-90 plan amended to indicate that the Custer
Street project would be moved to 1990-91, if there is no interest on the part of
adjacent property owners. The Committee's action also directed staff to
consider the possibility of an extended payment plan.
Docket 26-1B-89: Peter N. Jans Golf Course Liability Insurance - The committee
voted 5-0 to recommend City Council approval of a city contribution in the
amount of $3,055 for Golf Course insurance.
Docket 27-1B-89: Resolution 4-R-89 - Indmenification Aqreement For Work 'Within
State Hiahwav Rights-of-Wav - The Committee voted 5-0 to recommend City Council
approval of this resolution.
Docket 28-iB-99: Resolution 5-R-89 - Handicapped Parkinq Space - 425 Sherman
Avenue - The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 29-18-89: Resolution 6-R-89 - Contract Services For Jans Golf Course -
Alderman Rainey stated that she has received several complaints about the
condition of parks in south Evanston. She expressed concern that the proposed
maintenance arrangement for the Golf Course will detract from the City's
maintenance of these parks. Director of Parks, Recreation and Forestry, Don
Wirth, indicated that he does not believe that the proposed arrangement pith the
Golf Course will have a negative impact an the ability of tl-a City to maintain
parks. He emphasized that the Golf Course will be providinc a payment to the
City, which will be used to hire four seasonals to provide cark horticultural
maintenance throughout the City. Mr. Wirth also emphasize~ --at the proposal
recommends a one year arrangement with the Golf Course a: Nhich time the
maintenance program will be evaluated. The Committee votec ~-0 to recommend
City Council approval of Resolultion 6-R-89.
Docket 30-16-89: Resolution 7-R-89 - Obstruction of Alley at -21 Emerson - The
Committee voted 5-0 to recommend City Council approval of th resolution.
Docket 34-1B-89: Ordinance 13-0-89 - Implementation of-_.;:nQ Tax - The
Committee choose to take no action on this matter.
Docket 35-18-89: Ordinance 14-0-89 - Implementation of Bus:-Pss License Fee -
The Committee voted 5-0 to recommend City Council removal of --:s item from the
aoenda.
Docket 36-1B-89: Ordinance 16-0-89 - 3-Way Stop - Forest a,-d Main - The
Committee voted 5-0 to recommend City Council introduction e` t-:q Qrdinance.
Docket 37-1B-89: Ordinance 17-0-89 - Residential 7-.-motion Parking
District/Civic Center Area - The Committee voted 5-0 to reco-,end City Council
introduction of this ordinance.
Minutes of A&PW Committee Page 4
January 23, 1989 Meeting
Docket 38-1B-89: Ordinance 19-0-89 - Ambulance Service Charge Increase -
Alderman Roden requested a report on the cost of private ambulance service.
Alderman Roden also requested a report on the percent of users who have
delinquent fees. Alderman Summers also requested that staff"s report include
information on the number of unduplicated individuals receiving ambulance
service.
Alderman Rainey suggested that there continues to be a problem in collection of
emergency medical service fees. She suggested that a Subcommittee be formed to
meet with the hospitals to request their help in the collection of the fees.
The Committee voiced its support for this suggestion and requested information
on whether other communities had used a private and public effort as recommended
by Alderman Rainey. The Committee agreed that Chairman Juliar should appoint
Committee members to serve on the Subcommittee. There being no further
discussion the Committee agreed to introduce this ordinance.
Docket 31-1B-89: Ordinance 3-0-B9 - Cioarette Tax Increase - The Committee took
no action on this ordinance.
Docket 32-lB-89: Ordinance 4-0-89 - Hotel Tax Increase - The Committee voted
3-2 to recommend City Council introduction of this ordinance. Aldermen Nelson
and Roden voting nay.
Docket 33-1B-89: Ordinance 12-0-89 - Real Estate Transfer Tax Increase -
Alderman Rainey requested that the Committee consider a graduated rate for this
tax. She suggested a $5.00 per $1,000 rate for properties selling for under
$250,000, a $6.00 per $1,000 rate for properties selling from S250,000 to
$499,999, and a $6.50 rate on properties selling for $500,000 and more.
Alderman Raden stated that she will support the amendment, but emphasized that
she has opposed a real estate transfer tax from its inception and will continue
to do so. The Committee voted 4-1 to approve Alderman Rainey's amendment.
Alderman Nelson voting no. The Committee voted 3-2 to recommend City Council
introduction of the ordinance as amended. aldermen Nelson and Raden toting no.
Alderman Nelson requested a legal opinion on whether a graduated rate of this
type is legal. City Finance Director Robert Shonk indicated that a legal
opinion had been prepared stating that a graduated rate is lega..
There being no further business the meeting was adjourned at 8:45 P.M.
BZ:lr
cc: Joel M. Asprooth
Respectfully submitted,
Assistant City Manager
Draft Not Approved
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Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of February 13, 1989
Members Present: Aldermen Rainey, Summers, Raden, and Paden and Nelson
(arriving late)
Members Absent: Alderman Juliar
Staff Present: Adamus, Bennett, Boddie, Booth, Jacobi, Jennings,
Johnson, Olkowski, Roethle, Shank, Tonkinson,
Polberding and Zimmerman
Others Present: Alderman Bleveans, Marlo McAllister, Dave Haworth, Ruth
Smalley, and Don Sampen, Evanston Cable Commission
Presiding Official: Alderman Mike Summers, Chairman
Summary of Action:
The meeting was called to order at 7:30 P.M.
MINUTES:
The Committee voted 3-0 to approve the Minutes of the January 23. 1989
meeting as submitted.
COMMUNICATIONS:
(Alderman Paden arrived at this time.)
Response to Bills List Inquiries - The Committee voted 4-0 to accept the
response to bills list inquiries.
Annual Cable Commission Report - The Committee called on Don Sampen,
Chairman of the Evanston Cable Commission. Mr. Sampen stated that the
Commission has determined that Cablevision is performing its obligations
under most of the terms of the Franchise Agreement. He noted that the
Commission would be monitoring a few concerns during the coming year.
In response to Alderman Rainey, Mr. Sampen stated that the Commission had
received complaints concerning an installation of cable on private property
and also received complaints concerning rates. He stated that, while the
Commission does not have the power to regulate rates, it is conducting a
study comparing Evanston rates with those of other communities. It is
anticipated that this study will be done within the next 30 days. Kr.
Sampen stated the Commission would also be investigating the recent
complaints involving installation of cable on private property. There being
no further comments, the Committee voted 4-0 to accept the annual report.
Fire Department Report on False Alarms - Alderman Raden stated her concern
about the cost of responding to false fire alarms. Alderman Rainey stated
that it is outrageous that Northwestern University has many false alarms
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 13, 1989.......... Page Two
that are not billed because the alarms are located in separate buildings.
Sam Boddie, Captain in the Fire Prevention Bureau, stated that the City
bills false alarms based on the number of false alarm systems not per
building. Alderman Rainey stated that she will direct her questions
concerning this matter to the City Manager. Alderman Raden noted that
Census Tract 8087 had the third highest incidence of false alarms for the
City and is the census tract in which the University is located. Alderman
Raden asked staff to prepare information clarifying the application of the
false alarm ordinance to Northwestern University. The Committee agreed to
hold over this communication.
Response on Five Year Plan for Paving Unimproved Streets - Alderman Rainey
stated that she would like to direct the City's lobbyist to work toward
extending the pavement plan for the private share payments on special
assessment projects. Alderman Summers suggested that the City contact
Representative Bowman and Senator Berman regarding information on a schedule
and process for revising current State Statutes to provide for a five to ten
year extension in the payment schedule. Alderman Rainey also asked that
staff provide information on the application of the City's Home Rule status
on the special assessment pavement schedule. Alderman Raden asked staff to
clarify whether the existing State Statute specifically limits the payment
schedule to ten years, or provides for a minimum payment schedule of ten
years. The Committee agreed to hold over this communication.
Alternate Solutions to Drainage Problems in Ridge Court Alley - Alderman
Raden requested that this communication be held over.
Commission on Aging Response to Senior Citizen Transportation Service - The
Committee called on Jane Volberding, Director of the Commission on Aging,
who indicated that the service currently provides transportation for
approximately 54 people per quarter. Alderman Paden directed staff to
contact Connie Owens of Ebenezer Primm Towers to obtain her views on the
current transportation service. Alderman Paden also asked for a status
report on the expansion of this service to the other senior citizen housing
facilities in the community. Alderman Paden requested that staff contact
Reverend Lane to obtain information on his view of the current
transportation service. The Committee agreed to hold over this
communication.
Minority Business Enterprise Efforts at Church/Chicago Garage - Alderman
Paden suggested that it would be appropriate to advertise the projects
associated with the garage in newspapers and other areas of general public
information and requested information on whether this approach was taken.
Alderman Summers requested information on how the responses from minority
businesses were received. Alderman Paden stated her concern that small
businesses are often unable to handle the excessive level of red tape and
paperwork required for application for these projects. The Committee agreed
to hold over this communication.
Schedule for Considering Recycling and Solid Waste - The Committee agreed to
schedule a special meeting for 7:30 P.H. on Monday, March 6, 1989, to
consider the solid waste and recycling consultant's reports. In response to
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 13, 1989.......... Page Three
Alderman Rainey, staff explained that the solid waste consultant study was
related to the City's consideration of recycling because the program under
consideration by the Administration and Public Works Committee involved
municipal provision of recycling collection service and a reduction in solid
waste collection from twice a week to once a week. Staff explained that the
solid waste consultant had been asked to study the feasibility of going from
twice a week to once a week collection, to evaluate the feasibility of
operating a transfer station in the city and to evaluate the feasibility and
operating requirements of a City yard waste collection service. Staff
explained that because the City was considering the use of existing solid
waste personnel for the recycling collection service, it is important to
have both reports and consider them as a package. Alderman Rainey then
referred to a letter from the Environmental Control Board expressing the
Board's concern that the City Council is tying the recycling service to what
the Board views as extraneous issues. Alderman Rainey requested that
minutes of this Committee meeting be forwarded to the Environmental Control
Board in order that they might receive information explaining the
relationship of the solid waste issues to the recycling service. Alderman
Rainey stated that there is considerable misinformation in the community
that the Committee opposes recycling. Alderman Rainey also asked that the
record reflect that the south end of the Eighth Ward is currently planning a
meeting on recycling, and to consider community concerns and interests
involving a processing center.
PURCHASES:
Pavement Marking - The Committee voted 4-0 to recommend City Council
approval of the low bid from Maintenance Coating Company at a total
estimated cost of $9,532.
Water Treatment Chemicals - The Committee voted 4-0 to recommend City
Council approval of the following bids: American Norit Corporation -
carbon, $768 per ton; American Cyanamid Corporation, aluminum sulfate,
$116.80 per ton; Hydrite Chemical Corporation, liquid chlorine, $374 per
ton; Rowell Chemical Corporation, hydroflousilicic acid, $182.16 per ton;
DISC, Incorporated, liquid cationic polymer, .199 per pound for a total
estimated cost of $178,012.60.
Extension of Parking Management Contract - the Committee called on David
Jennings, Traffic Engineer. Kr. Jennings explained that the staff's
recommended purchase included management and security services for both the
Sherman Avenue Garage and the Evanston Place Garage upon its opening. The
recommendation also included a proposal that the contractor handle the key
card system for these facilities instead of the City. Alderman Rainey
stated that she supported staff's recommendation. In response to Alderman
Rainey, Mr. Jennings stated that the City will audit the contractor's
collection of revenues from permitees. The Committee voted 4-0 to recommend
City Council approval of the proposal from Standard Parking Corporation at
an estimated cost of $244,600.
Streetlight Poles and Fixtures - The Committee voted 4-0 to recommend City
Council approval of the proposal from Dynatec/Hid-America Lighting
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 13, 1989.......... Page Four
Associates at a total cost of $6,094 as a sole source purchase requiring 2/3
majority vote.
Traffic Signal Time Base Coordinator and Cabinet - The Committee voted 4-0
to recommend City Council approval of the proposal from Roger L. Brown Sales
Agency, Inc. at a total estimated cost of $5,985 as a sole source purchase
requiring 2/3 majority vote.
Traffic Signal Modifications - The Committee voted 4-0 to recommend City
Council approval of the low bid from Wood Electric, Inc. at a total
estimated cost of $10,820.25.
Parking Meter Parts -The Committee voted 4-0 to recommend City Council
approval of the low bid from PON, Inc. at a total cost of $8,832.60.
ITEMS FOR CONSIDERATION:
Docket 49-2B-89: Garden Council Annual Fair - The Committee voted 4-0 to
recommend City Council approval of the Garden Council Fair.
Docket 50-2B-89: Resolution 10-R-89 - Amendment to Clark Street Viaduct
Agreement - In response to Alderman Rainey, staff explained that this
amendment would not affect the City's contract with the project's
engineering firm, but would lower the City's share of construction costs.
The Committee voted 3-1 to recommend City Council approval of this
resolution (Alderman Paden voting nay).
Docket 241-12A-88: Ordinance 94-0-88 - Parking Restriction on Maple Avenue
between Emerson and University Place - Alderman Paden expressed concern that
the elimination of parking spaces on Maple south of Emerson would have a
negative impact on the church located on Emerson Street. Mr. Jennings
stated that the City could install signs along Maple Avenue stating that the
parking restriction is not in effect on Sundays. Alderman Summers requested
that staff address the concerns of the Committee and requested that this
matter be held over.
Docket 31-1B-89: Ordinance 3-0-89 - Cigarette Tax Increase - The Committee
voted 4-0 to recommend City Council remove this item from its agenda.
Docket 34-lB-89: Ordinance 13-0-89 - Implementation of Parking Tax - The
Committee took no action on this matter.
Docket 51-2B-89: Ordinance 15-0-89 - Loading Zone - 1858 Sherman Avenue -
Alderman Rainey stated that she supports the current loading zones on
University Place, Sherman Avenue and Emerson Street which are in effect from
8:00 A.H. to 6:00 P.H. daily. She expressed concern over the extremely
tight parking in this neighborhood and expressed opposition to removing
additional parking through the extension of these loading zone hours to 24
hours. Alderman Rainey stated that she believes the hours for the Sherman
Avenue and University Place loading zones are sufficient and stated that she
supports the extension of the Emerson Street loading zone to a 24 hour
zone. Alderman Rainey then moved to amend the ordinance to eliminate the
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 13, 1989.......... Page Five
extension of the hours for the University Place and Sherman Avenue loading
zones. Alderman Paden requested that staff gather information on the
Justification of the need for extending the zones to 24 hours.
(Alderman Nelson arrived at this time.)
Alderman Raden suggested that the Committee hold this matter for comment
from the First Ward Aldermen. The Committee agreed to hold over this
ordinance.
Docket 52-2B-89: Ordinance 25-0-89 - Truck Traffic Prohibition on Grant/Grey
- In response to Alderman Rainey, Mr. Jennings indicated that the survey
included in the Committee's packet had been conducted over a two hour
period. Alderman Rainey noted that a total of three trucks had traveled on
Grey during the survey period. Mr. Jennings explained that complaints have
been received concerning truck traffic on both Grant and Grey and identified
the neighboring truck routes in this area of the city. The Committee then
called on Alderman Bleveans who stated that Grant Street is a narrow
street. He emphasized that the street is in need of repairs that will be
completed once a sewer improvement project is completed. He encouraged the
Committee to approve this ordinance. The Committee then voted 5-0 to
recommend City Council introduction of this ordinance.
Docket 53-2B-89: Ordinance 26-0-89 - Addition of Streets to Resident Onlv
Parking District B. - The Committee voted 5-0 to recommend City Council
introduction of this ordinance.
Docket 54-2B-89: Ordinance 27-0-89 - Loading Zone - 701 Washington Street -
The Committee voted 5-0 to recommend City Council introduction of this
ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 4-1A-89: Ordinance 92-0-88 - CTA/Howard Yards Easement Agreement -
This ordinance was recommended for City Council adoption.
Docket 32-1B-89: Ordinance 4-0-89 - Hotel Tax Increase - This ordinance was
recommended for City Council adoption.
Docket 33-1B-89: Ordinance 12-0-89 - Real Estate Transfer Tax Increase - The
Committee voted 5-0 to recommend that the City Council remove this item from
its agenda.
Docket 36-lB-89: Ordinance 16-0-89 - Three Way Stop on Focpst and Main - The
Committee recommended City Council adoption of this ordinance.
Docket 37-lB-89: Ordinance 17-0-89 - Residential Exemption. Parking
District/Civic Center Area - The Committee recommended City Council adoption
of this ordinance.
Docket 38-1B-89: Ordinance 19-0-89 - Ambulance Service Charge Increase - The
Committee recommended City Council adoption of this ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 13, 1989.......... Page Six
OTHER BUSINESS:
Municipal Utility Tax - Alderman Rainey stated that a constituent had
directed her attention to the method of imposing the municipal utility tax
on Northern Illinois Gas and Commonwealth Edison bills. She stated that the
municipal tax is imposed on a total cost that includes both the usage fee as
well as State tax. Alderman Rainey emphasized that this results in a tax
upon a tax, and noted that the constituent has requested that the Council
look into this matter. Alderman Rainey encouraged the Committee to take a
lead in correcting this matter.
Alderman Raden noted that she is concerned over large institutions
purchasing wholesale gas out of state and avoiding the municipal utility
tax. The Committee then directed staff to prepare information on the issue
involving a tax upon a tax as well as the equity issue raised by Alderman
Raden. The Committee requested that the staff explore what other
communities are doing concerning the tax upon a tax issue.
ADDITIONAL COMMUNICATIONS:
Alderman Summers directed the Committee's attention to two communications
received this evening - one involving Public Works Director recruitment and
the second involving alternatives for purchases of salt.
City Bills of February 8, 1989 - Alderman Rainey requested an itemized,
detail of the bills paid to Jensen and Oldani for Public :forks Director
recruitment charged to account 1100.40200. Alderman Paden requested
Information on the wattage and timing of the parking lot lighting systems
for Lots #20 and #62. Alderman Paden also requested information on the
payments in account 6800.44100 to Stanley T. Kusper for Cook County Tax.
There being no further questions, the Committee voted 5-0 to recommend City
Council adoption of the bills list.
The meeting was adjourned at 8:50 P.M.
Bruce Zimmerman
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of February 27, 1989
Members Present: Aldermen Nelson, Paden, Rainey, Raden, and Summers
(arriving late)
Members Absent: Alderman Juliar
Staff Present: Adamus, Aiello, Bennett, Boddie, Brooks, Casey,
Ceplecha, Figurelli, Jacobi, Jennings, Johnson,
Olkowski, Shonk, Tonkinson, Yonker and Zimmerman
Others Present: Ira Golan, Evanston Chamber of Commerce
Presiding Official: Alderman Jon Nelson, Chairman
Summary of Action:
The meeting was called to order at 8:00 P.H.
MINUTES:
The Committee voted 4-0 to approve the Minutes of the February 13, 1989
meeting as submitted.
COMMUNICATIONS:
Response to Bills List Inquiries - The Committee voted 4-0 to accept this
communication.
Monthly Fire Department Report for January - The Committee voted 4-0 to
accept this communication.
Follow-up on Fire Department Report on False Alarms - Alderman Rainey
expressed her desire to hold over this communication for further
consideration. Alderman Raden stated that she had reviewed the ordinance
for false alarms and stated her belief that the City could bill false alarms
on the basis of institutions instead of buildings. Alderman Nelson noted
that the aggregation of alarms by institutions could have an impact on the
alarm permit fees received by the City. The Committee requested a legal
opinion on the possibility of grouping false alarms by ins_:tutions.
Alderman Rainey questioned the appropriateness of the $10.00 annual permit
renewal fee for internal security systems. She emphasized that no new
information is gathered when the permit is renewed and stated that the cost
of collecting and accounting for the fee could very well exceed the revenue
from the fee. It was noted by Aldermen Nelson and Rainey that one of the
purposes of the false alarm ordinance was to promote proper wiring and
installation of alarms. Alderman Nelson noted that at the time of the
ordinance adoption the Council had agreed that it was reasonable to charge
an annual fee for the additional service available to those who had alarm
systems directly wired to the Police Communications Center or alarm services
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 27, 1989.......... Page Two
which call the Police Communications Center. Alderman Rainey stated her
interest in receiving further information on the cost of billing for the
fee. Alderman Nelson suggested that because the ordinance had been adopted
in 1982, it is perhaps time to consider the appropriateness of the
ordinance. The Committee agreed to keep this matter on its agenda for
further review and consideration.
(Alderman Summers arrived at this time.)
Alternate Solutions to Drainage Problems in Ridge Court Allev, - Alderman
Raden requested that this matter be held over.
Follow-up on Minority Business Enterprise Efforts at Church/Chicago Garage -
In response to questions from Alderman Summers, Assistant City Manager
Judith Aiello stated that representatives of the general contractor for the
garage, Madsen; the developer of the garage, RESCORP; the Evanston Minority
Business Association and the Charles H. Shaw Company met to consider use of
minority construction firms. She noted that Madsen had agreed to identify
portions of the work at the Church/Chicago Garage for minority firms. Ms.
Aiello stated that Madsen had sent letters to minority businesses and that
the City had also sent an additional mailing to encourage bids from minority
contractors. It was noted that Madsen, RESCORP, and the City are meeting
with the Evanston Minority Business Association in March. Ms. Aiello
emphasized that at this time all contracts for the Church/Chicago project
have been let.
Alderman Summers emphasized that the cost of performance bonds is excessive
for small minority firms. Ms. Aiello stated that Madsen had indicated that
if they get minority bids, they are willing to consider ways of helping the
firms deal with such matters. Alderman Paden questioned whether minority
firms know in advance that Madsen is willing to provide assistance. Ms.
Aiello stated that the contractor has tried to emphasize this assistance
from the start. Alderman Summers requested that staff notify MBW of future
Evanston Minority Business Association meetings. The Committee accepted
this communication.
c_ ty Bills of February 22. 1989 - Alderman Raden requested additional
information on the electricity expenditures charged to the Evanston Sports
Association account #1733.23100. Alderman Raden also asked that staff
explain why some recreation centers had electricity expenditures on the
bills list while others did not. Alderman Rainey requested that staff
prepare a status report on Fire Station #4 construction. Alderman Nelson
requested information on the purchase of Library videos. There being no
further questions, staff was directed to prepare responses to these
inquiries. The Committee voted 5-0 to recommend City Council approval of
the February 22, 1989 Bills List.
Township Bills for January, 1989 - The Committee voted 5-0 to recommend City
Council approval of the Township bills for January.
1
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 27, 1989.......... Page Three
PURCHASES:
1989 -90 Insurance - Alderman Rainey noted that the total for FY1989-90
insurance did not include the cost of doctor's malpractice insurance for the
second six months of the fiscal year. Alderman Nelson noted that the cost
of medical malpractice insurance is going to continue to increase and pose a
problem for the City. He emphasized that contractual health service is an
option that the City should consider. The Committee then voted 5-0 to
recommend City Council approval of the purchase of various insurance
coverages totaling $206,631 with the understanding that doctor's malpractice
Insurance was not included for the second six months of the fiscal year.
Material Testing Service - Alderman Summers encouraged staff to consider a
multi -year bid for this service. Alderman Nelson noted that multi -year bids
on various City projects could help the City in budget preparation and
planning. He also emphasized that multi -year bids do not require that the
contractors go through more than one contract process. Mr. Nelson suggested
that the City's Motor Fuel Tax construction contracts may be appropriate for
multi -year contracts. City Engineer James Tonkinson stated that the State
of Illinois has requirements on the approval of the City's Motor Fuel Tax
--program which may be a drawback to multi -year contracts. Alderman Nelson
emphasized that such an approach may be worthwhile if multi -year contracts
can save the City money. The Committee then voted 5-0 to recommend City
Council approval of the low bid from Soil and Material Consultants, Inc. at
a total estimated cost of $15,370.37.
(Alderman Summers excused himself from the meeting.)
ITEMS FOR CONSIDERATION:
Docket 58-2C -89: Rizht-of-Wav Improvements - Ridge/Emerson -- In response to
a question from the Committee, Assistant City Manager Aiello noted that this
project involved the development of approximately 20,000 square feet for
loft office and retail space. Hs. Aiello noted that the developers are
considering a book store, Dominoes Pizza, and other retail possibilities for
the development. The Committee then voted 4-0 to recommend City Council
approval of the City contributing $5,000 toward the cost for removal and
resetting of a traffic signal in relation to this development.
(Alderman Summers returned to the meeting.)
Docket 59-2C-89: Resolution 12-R-89 - Lease Renewal at 1817 Church Street The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 60-2C-89: Resolution 13-R-89 - Reserved Space for Wheelchair Bound -
2110 Asbury Avenue - Alderman Rainey noted that there was a handicapped
parking space an Dodge Avenue which does not indicate the length of the
parking space. City Traffic Engineer David Jennings noted that normally the
City installs two signs to indicate the size of the space. Alderman Nelson
questioned whether it would be cheaper to put up one sign and use curb or
street markings. It was noted that the City has not had a policy of
s
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 27, 1989.......... Page Four
painting curbs to denote parking areas. Mr. Jennings stated that he would
inspect the Dodge Avenue parking space location to be sure that the
appropriate signage was installed. The Committee then voted 5-0 to
recommend City Council approval of Resolution 13-R-89,
Docket 61-2C-89: Ordinance 28-0-89 - Class D Liauor License for Wild
Asparagus - The Committee voted 5-0 to recommend City Council introduction
of this Ordinance.
Docket 62-2C-89: Ordinance 30-0-89 - Increased Parking Fines - Ira Golan,
Executive Vice President of the Evanston Chamber of Commerce, addressed the
Committee, and stated that the Chamber supports the increased fines included
in this Ordinance. Alderman Rainey commended the Chamber on its efforts to
address meter feeding in business districts. The Committee then voted 5-0
to recommend City Council introduction of this Ordinance.
Docket 63-2C-89: Ordinance 31-0-89 - Time Change for Loading Zone -
LakelChicago - The Committee voted 5-0 to recommend City Council
introduction of this Ordinance.
Docket 241-12A-88: Ordinance 95-0-88 - Parking Restrictions on Maple Avenue
between Emerson Street and University Place - Alderman Summers stated that
with the understanding that the City would ensure parking is available to
the church on Sunday and during church events, he would support this
Ordinance. Alderman Raden questioned the need for removing the parking
spaces along Maple Avenue. Alderman Nelson stated that currently people are
parking free along Maple Avenue instead of paying for parking in the Maple
Avenue lots. Alderman Rainey emphasized that removal of the parking spaces
along the Maple Avenue curb lanes is part of a traffic flow plan for the
Emerson and Maple intersection. Alderman Raden questioned whether it would
be better to maintain this parking along Maple Avenue until the
Church/Chicago Garage opens. She emphasized that she does not want to
relocate these parkers to downtown parking spaces.
Alderman Rainey noted that there is a Mayor's Special Committee on Parking
which deals with parking exceptions such as those being considered for the
church on Sundays and during special church events. She emphasized that it
was the recommendation of this Committee that all exceptions Eo through the
Administration and Public Works Committee. Alderman Summers stated that he
was willing to hold over this matter for consideration in light of this
parking committee's report. Alderman Nelson then referred this matter to
the Mayor's Special Parking Committee for further consideration.
Docket 51-28-89: Ordinance 15-0-89 - Loading Zone - 1858 Sherman Avenue -
Alderman Rainey noted that she had received several calls from residents of
the Sherman Gardens explaining the need for the extended loading zone hours
proposed in this Ordinance. Alderman Rainey noted that at one time the
streets adjacent to Sherman Gardens had been posted for two hour parking.
She stated that she had suggested to these callers that it might be reason-
able to return this area to two hour parking. Alderman Rainey also stated
that the callers had agreed that returning this area to two hour parking
could eliminate the need for extending the loading zone hours. It was noted
.•
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 27, 1989.......... Page Five
that this matter was not scheduled for action this evening, pending the
opportunity for First Ward Aldermen to discuss this matter with residents.
OTHER BUSINESS:
Emergencv Purchase for Soil Analysis and Illinois Environmental Protection
ARencv Special Waste Permit for Clark Street Viaduct Proiect - In response
to Alderman Nelson, City Engineer James Tonkinson noted that the City had
acquired the subject land from the CTA for installation of a detention
sewer. The Committee accepted this communication.
Long -Term Parking in Lot #20 - Alderman Nelson requested that staff evaluate
the feasibility of placing long-term meters in a portion of Parking Lot #20,
the lot located west of Maple Avenue. Mr. Jennings stated that he would
prepare information on this matter for the Committee's consideration.
There being no further business, the meeting was adjourned at 9:00 P.M.
Bruce Zimmerman
Draft Not .Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting Of March 6, 1989
Members Present: Aldermen Nelson, Summers, Raden, and Paden
Members Absent: Aldermen Rainey and Juliar
Staff Present: Adamus, Aiello, Barber, Ceplecha, Olkowski, Roethle,
Rubin, Washington, Wolinski and Zimmerman
Others Present: Mayor Joan Barr; Aldermen Collens, Brady, Wold, Morton,
Korshak, Larson, Davis, Rudy, Feldman, Warshaw and
Drummer; Jerry Powell, Resource Conservation
Consultants; Wayne Pferdehirt, Camp, Dresser and McKee;
John Frank, Bill Hoyer, Cheryl Wolin, and Donna Hriljac
of the Environmental Control Board
Presiding Official: Alderman Paden
Summary of Action:
The meeting was called to order at 7:38 P.M. Alderman Paden introduced
Wayne Pferdehirt, the City's solid waste consultant, who summarized the
report by Camp, Dresser and McKee (CDM). Mr. Pferdehirt praised the staff
summary and also the Department of Sanitation for keeping good data which
facilitated the consultant's report. The three questions studied by CDM and
their findings are as follows:
(1) Once Per Week Garbaze Collection
CDM was asked to evaluate the impact of a reduction to once per week
garbage collection service on crews, equipment, route scheduling, and
holiday service. Based upon those considerations, CDM Determined that
It would be possible for the City to implement a once a week
collection throughout Evanston with four collection days and
one -quarter of the city being collected each day. The net annual
savings to Evanston for this program would be $120,300.
(2) Transfer Station
The second issue concerned the analysis of transfer stations.
Alternatives looked at were: (1) Continued use of Lake Landfill and
support of the creation of a new transfer station near Lake Landfill
to be built by the Solid Waste Agency of Cook County (SWANCC); (2)
Building a City transfer station at the Municipal Service Center; and
(3) Utilizing the services of a private transfer station, for example,
Active Service. CDM recommends that the City continue to bring its
refuse to Lake Landfill, while at the same time supporting SWANCC's
efforts to build a new transfer station/baling and balefill facility.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 6, 1989.......... Page Two
(3) Yard Waste Collection
The third question considered by CDH is whether or not to have a
separate collection for yard waste. Yard waste is the most variable
portion of refuse and can make up anywhere from 0% to 32% of the total
waste collected each month depending on the time of year. Mr.
Pferdehirt mentioned that House Bill #3800 requires a separate
collection of yard waste by July, 1990 in Illinois. Collection
alternatives considered by CDM are as follows: (1) Non containerized
curbside collection; (2) Collection in a rigid container, for example,
90 gallon containers; (3) Paper bag collection; (4) Non degradable
plastic bag collection; or (5) Degradable plastic bag collection; this
last category being broken up between photodegradable bags and
biodegradable bags. CDM determined that the City could implement a
yard waste collection program by using two existing crews of the
City's Sanitation Department, and recommended the use of biodegradable
plastic bags.
In response to Alderman Raden's question, Mr. Pferdehirt stated that the
bags cost approximately 180 per bag, compared to 14,E to 25t for bags
purchased in stores. The additional staffing necessary for this program
would be two additional crews, except during peak months during the
summer/fall when three crews would be necessary for yard waste pickup.
Promoting yard composting is also an option that should be considered.
CDM predicts a 90% recovery rate in yard wastes. This would cause a 19%
reduction in the residential waste stream. The only additional cost for
this program is the cost of the bags, which could be passed on to Evanston
residents. CDM also recommends the continuation of the Street Department
leaf collection program.
Alderman Raden noted that Monday and Tuesday pickups are much heavier than
Thursday and Friday pickups and stated that once a week garbage collection
should be considered. Alderman Nelson asked whether the City could
implement the recycling program, keep twice a week garbage pickup and break
even, due to the fact that we would have less refuse being sent to the
Landfill. Mr. Pferdehirt replied that a compost facility would cost
approximately the same as regular tipping fees.
Alderman Nelson questioned whether SWANCC will build an economic incentive
into its program. Assistant City Manager Bruce Zimmerman noted that the
legislative mandate from House Bill #3800 is the only incentive given so far
for separate yard waste collection.
Alderman Nelson expressed his concern over the City's ability to pick up
current levels of garbage if two existing crews are transferred to a
household recycling collection program, and a yard waste collection program
is implemented. Alderman Nelson also noted the confusion in the new route
structure if two crews would be switching from yard waste collection in peak
periods to regular refuse collection in non -peak periods.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March b, 1989.......... Page Three
Alderman Raden questioned whether the containers proposed for the recycling
program would be large enough for the job. Mr. Pferdehirt replied that most
communities have found single containers to be sufficient. however
newspapers are sometimes set aside outside of the containers.
Alderman Drummer felt that we should look into the long-term cost of taking
refuse to Active Service's transfer station. Alderman Brady questioned
whether House Bill #3800 limited our responsibility for yard waste
collection to buildings with four units or less, or involved all residential
buildings. Alderman Brady also noted that the recycling program could break
even due to the surcharge on the water bills, and the yard waste program
could break even if we charged for the bags at cost to Evanston residents.
Alderman Wold noted that we must make the garbage bags affordable, as we
already cannot get Evanston residents to buy extra garbage cans.
Alderman Rudy questioned what it would take to motivate residents to compost
on their own property, and asked staff to estimate the savings if yard waste
is composted by residents and not collected by the City. Alderman Collens
seconded Alderman Rudy's questions concerning individual composting and also
declared that, while the idea of professional efficiency is appealing, the
additional flexibility in service provided by a twice a week pickup would
still be desirable in Evanston.
Mayor Barr noted that calculations concerning yard waste pickup from
multi -family buildings would be very difficult, but also noted that there is
less yard waste per family in most multi -family buildings. Mayor Barr also
noted that in Evanston many of the older buildings do not have garbage
disposal units. Therefore, there would be more food remaining in many
residents' garbage containers (than there generally is in the surrounding
suburbs) if the City implemented once a week pickup.
Alderman Davis noted that all other communities, in effect, added a service
when they started recycling or yard waste collection. because no community
went from two refuse pickups per week to one pickup per creek when recycling
was started. Alderman Larson queried whether or not our recycling program
would start with the basic four materials and then move on to additional
recyclable materials later. Alderman Larson questioned the potential for
other products being recycled, noting particularly that packaging is very
recyclable. Mr. Pferdehirt answered that packaging can sometimes make up
40% to 45% of the total waste from a family. Alderman Larson declared that
tax money devoted to garbage collection, in effect, subs'�:wes the
advertising and marketing industry. Mr. Pferdehirt did not disagree with
the statement.
Alderman Summers questioned whether there was any legislation that made
refuse recycling cost effective. Mr. Powell stated that the market in the
local area has not dictated that any recycling of materials besides the four
materials picked up in our recycling program is profitable.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March b, 1989.......... Page Four
Aldermen Summers and Morton stated that we would have problems with rodent
control if we went to once a week pickup. Alderman Horton wondered if the
study singled out various areas of the city with comparison with other areas
of the city. Mr. Pferdehirt stated that CDM had looked at the city as a
whole and had not broken it into neighborhoods. Alderman Feldman stated
that we should leave twice a week refuse pickup as it is, barring no good
reason to cut the service.
Charlotte Omohundro, a citizen, noted that the Illinois Department of Energy
and Natural Resources offers matching grants of up to $50,000 for the
purchase of equipment used in recycling programs. Also, the City should
create a market on its own for recycled goods and look into banning the use
of non -recyclable goods. Bill Hoyer of the Environmental Control Board
noted that compost must be turned over many times before distribution, and
that even in biodegradable bags, some plastic will remain in the compost as
only the corn starch decomposes.
Alderman Wold declared her support for keeping twice per week garbage
collection, with the option of reviewing the program after approximately two
years to see if the yard waste/recycling programs decrease garbage
collection enough to warrant once per week collection.
Donna Hriljac, Chairman of the Environmental Control Board, noted that both
Evanston legislators have backed container bills which have been opposed by
the glass industry in Illinois. She stated that composting can be done by
each resident simply by not picking up grass clippings. She also noted that
the City of Naperville is currently concerned about the plastic leachate
problem and plastic inhalation from biodegradable bags. Alderman Nelson
queried whether the EPA has any problems with the biodegradable plastic
bags. Mr. Powell stated that the University of Illinois Solid Waste
Management Institute is currently studying the problem.
Alderman Collens reiterated that only one person has spoken up for once a
week pickup, and that the City should have a contractor do the recycling
program first to leave our options as flexible as possible. Alderman Rudy
related a story told to him by one of his constituents, whereby a New Jersey
town positively reinforced citizens who complied with the program in the
form of monetary incentives instead of fining those who did not comply with
the program. Andrew Fisher, a resident of Evanston, stated that he believes
we should have a contractor provide a recycling program initially due to the
contractor's flexibility and the speed with which the contractor can begin
the program.
Alderman Nelson moved that the Committee recommend City Council adoption at
its next meeting of a program which would: (1) Retain twice a week refuse
collection; (2) Engage a contractor to collect and process household
recyclables with a target of an 8% reduction in the residential waste stream
and a target implementation date of July 1, 1989; (3) Implement a yard waste
program with a target of an 18.9% reduction in the residential waste stream;
(4) ,Implement a mandatory household recycling program with a ,race period
I I I
M
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 6, 1989.......... Page Five
for educational purposes and enforcement to begin on July 1, 1990; (5)
Implement a review of the recycling and yard waste programs on July 1, 1991;
(6) Not construct a transfer station, but continue to support the
development of the SWANCC facility; and (7) Adopt a target of a 25%
reduction in the residential waste stream due to household and yard waste
collection programs, to be reached by July 1, 1990. Alderman Summers
seconded this motion.
Alderman Raden requested that the vote on the motion not take place tonight
due to the absence of Alderman Rainey, but that the minutes still reflect
the motion. Alderman Paden agreed with Alderman Raden, and stated that it
would be good to see the motion in writing first. In response to a question
from Alderman Brady, the Committee indicated its intent to bring its
recommendation to the Council on March 13th. Mayor Barr stated that it is
very important that Council discuss the matter at next Week's meeting.
Bruce Zimmerman noted that, as an important part of the program, staff will
bring the purchase report for containers for the recycling program to the
Council on March 13. Alderman Paden then questioned whether the containers
in question were strong enough and large enough for the proposed program.
The Environmental Control Board members and Mr. Powell defended the
containers, saying that they have worked well in other communities similar
to Evanston.
Adjournment was moved, seconded and approved at 10:11 P.M.
Vincent Adamus
Draft Not ADvroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of March 13, 1989
Members Present: Aldermen Rainey, Paden, Summers, Nelson, Juliar
Members Absent: Aldermen Raden
Staff Present: Adamus, Aiello, Asprooth, Barber, Bennett, DiCanio,
Engel, Fair, Figurelli, Jennings, Johnson, Olkowski,
Shonk, Shulse, Tonkinson, Wirth, Wolinski, Zendell and
Zimmerman
Others Present: Mayor Joan Barr; Alderman Rudy; Ira Golan and Ruth
Smalley, Chamber of Commerce
Presiding Official: Alderman Betty Paden, Chairman
Summary of Action:
The meeting was called to order at 7:35 P.M.
MINUTES:
Alderman Rainey moved that the minutes of the Committee's February 27, 1989
meeting be amended to include the following language in the Committee's
discussion of the loading zones at 1858 Sherman Avenue, Alderman Rainey
stated that she would support increasing the hours of the loading zones on
Emerson and Sherman if the on -street parking on Emerson and Sherman was
returned to a two hour parking limitation. The Committee voted 5-0 to
approve the Minutes of the February 27, 1989 meeting as amended. The
Committee voted 5-0 to approve the Minutes of the Committee's Starch b, 1989
meeting as submitted.
COMMUNICATIONS:
Response to Bills List Inquiries - The Committee voted 5-0 to accept this
communication.
Follow -Up on Senior Citizen Transportation Service - Alterman Paden
questioned how many of the senior citizens residing at Sherman and at
Noyes Court are interested in using the bus service prps-r.::y provided by
the Black Ministerial Alliance to the Ebenezer Primm Tcwer Building.
Alderman Rainey noted that there is a need for this service because there is
presently no senior citizen bus service to these facil;:'es. Staff also
noted that the staff person for these facilities expressed interest in
expanding the senior citizen bus service to these two fa=ilities. Alderman
Paden emphasized that the City needs to know the number -Hers from each
of the two facilities that are interested in this servi:; and also needs to
determine whether there is sufficient room on the bus t: serve Ebenezer
Primm Towers, 1900 Sherman and the Noyes Court facility :;e same trip.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 13, 1989.......... Page Two
Alderman Summers stated that perhaps it is time to look at how the City
provides senior citizen transportation. He noted that options should be
evaluated for the entire city and not just these three buildings. Alderman
Summers suggested that the Administration and Public Works Committee
establish a subcommittee to look at what the City should do in terms of
senior citizen transportation. Alderman Juliar stated that he supports
Alderman Summers' suggestion. He emphasized that there are a number of
senior citizen buildings across the city and that the City does presently
fund two transportation services to the senior citizens: (1) the Black
Ministerial Alliance Bus Service; and (2) the Senior Citizen Taxicab
Service. The Committee agreed to keep this matter on its agenda for future
consideration and voted 5-0 to accept this communication.
Alternate Solutions to Ridge Court Alley - At the request of Alderman Raden,
this matter was held over.
Response from Sherman Gardens Residents on Loading Zone - Alderman Juliar
stated that there is a parking problem on the streets adjacent to 1858
Sherman due to its close proximity to Northwestern University and
restaurants. Kr, Juliar emphasized that many of the residents at the
Sherman Gardens facility have difficulty gaining access to their homes
because of the difficulty in finding on -street parking. Alderman Paden
asked whether there is a problem with placing a two hour parking limit on
the adjacent streets. Alderman Juliar stated that the parking facility for
Sherman Gardens is not sufficient for all the residents and that some long
term parking is needed on the streets. Alderman Rainey stated that from
conversations with residents she has learned that cars remain parked for
several days on the streets adjacent to the building. Alderman Rainey
emphasized that she believes it would be an advantage to Sherman Garden
residents and neighborhood restaurants to have two hour parking limitations
on the streets. She stated that she would like to see two hour parking
limits tied to the loading zone hours. In response to a question from
Alderman Rainey, City Traffic Engineer David Jennings indicated that the
City does have a number of 24 hour loading zones, but that ht- does not know
the exact number of these zones. Alderman Rainey stated that she believes
the loading zones would be more appropriately used if there was more
turnover in the cars parked along the street. Alderman Rudy stated that he
supports the resident's request for extended loading zone hours and would
also support turning University Place into two hour parking. Mr. Jennings
stated that he believes University Place currently has a two hour parking
limitation and indicated that he believes the west side �f Sherman Avenue
was changed from a two hour parking zone to unlimited rarK:n .
Alderman Nelson suggested that, as a compromise perhaps, it would be
possible to make the loading zones on Sherman and Emerson 24 hour zones,
while leaving the University Place zone at the current hours, and then
studying the two hour on -street parking question.
Loretta Simmons, a resident of the Sherman Gardens facility, then addressed
the Committee. Hs. Simmons emphasized that there are 137 families residing
in the building. She indicated that from her conversat:ons with residents,
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 13, 1989.......... Page Three
people residing at the University Place entrance objected to leaving the
University Place parking zone at its current hours and making University
Place a two hour parking Zone on the street. She emphasized that residents
would support the proposal addressed in the residents' letter to the
Committee which requested that all three loading zone hours be extended to
24 hours and suggested that the two hour limit on Sherman could be
reinstated. Alderman Juliar emphasized that the extension of the loading
zone on Sherman Avenue is the most important. Helen Fincher, a resident of
the building, also emphasized that there are very few residents of the
building who can park on the street because many people park on these
streets for an extended period of time.
Alderman Rainey moved that the Committee recommend that the parking and the
loading zone on University Place remain as they presently are, that the
loading zones on Sherman Avenue and Emerson Street be increased to 24 hour
zones, and that the on -street parking on Sherman Avenue between Emerson and
University be restored to two hour parking. Alderman Juliar stated that he
could support this motion with the understanding that it would be reviewed
in one year. The Committee voted 5-0 to approve this motion.
Sherman Garage - First Floor - Ira Golan addressed the Committee and
emphasized that EVMARK requests that the current hours of the first floor of
the garage be maintained. He emphasized that removal of the parking limits
on this floor would make parking less convenient for shoppers. Mr. Golan
also stated that the City should make another effort to relocate garage
packers to the alternative parking facilities located in Lot 020 on Maple
Avenue. Ruth Smalley, representing the Chamber of Commerce, requested that
the Committee defer changing the hours for the first floor parking until the
Church/Chicago garage is open. Mr. Keppler, a resident of the city,
addressed the Committee stating that two studies have been completed which
show that long term parkers are using the first floor of the garage after
10:00 A.M. He emphasized that all day parkers continue to feed meters on
the street despite the Chamber's efforts to stop meter feeding in the
downtown area. Mr. Keppler emphasized that downtown merchants are sti:1
their own worst enemies because they feed meters on the street. Mr. Keppler
also stated that he doesn't- think that removing the present restrictions on
first floor parking will discourage shopping downtown.
Alderman Juliar stated that, although the majority of garage users are long
term parkers, there are still a substantial number of Short terns parkers
using the first floor. He emphasized that if the City ::f's 'he parking
limitation on the first floor, then long term parkers w::i a::o use the
first floor. Mr. Juliar emphasized that the parking limitation does provide
some advantage for those short term parkers using the first floor and
suggested that the City leave the first floor hours as they currently are.
Alderman Rainey emphasized that the two studies indicate that the number of
short term parkers on the first floor has dwindled since the November study
was completed. She suggested that if the City changes the hours on the
first floor, perhaps it would allow people feeding the meter: �n the streets
to use the garage. Alderman Rainey suggested that another alternative may
be to open up one-half of the first floor for long term parkers before 10:00
W
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 13, 1989.......... Pago Four
A.M.. Alderman Juliar emphasized the need to cater to the 35% of first
floor packers who are short term packers. Alderman Juliar moved to leave
the present 10:00 A.M. parking limitation in effect on the first floor of
the garage. The Committee voted 3-2 to approve this motion (Aldermen Paden
and Rainey voting nay).
Alderman Summers stated that the whole idea of making a change in the
parking system in the middle of the massive change related to the
Church/Chicago lot construction does not make sense. He emphasized that Mr.
Keppler made some good points regarding downtown parking. He requested that
the Committee leave this matter on its agenda for further consideration when
the new garage is opened.
Long Term Parking in Maple Avenue/Church Street Area - The Committee voted
5-0 to accept staff's recommendation that a portion of the 82 short term
meters in Lot #62, the Dominicks lot, be converted to long term meters.
Staff will return to the Committee with an ordinance implementing this
change in meter hours.
Mayor's Request for Review of Parking Meter Policies - Alderman Rainey
stated that she is astonished to receive this memorandum because it
addresses the same issues to be addressed by the Subcommittee on Parking
recently established by the Mayor. Mayor Barr indicated that it is fine to
refer this communication to the Subcommittee and emphasized that she
believes it is important that the City provide some response to the letter
received from Levy Venture Management, Inc. Alderman Rainey stated that the
Subcommittee has met and has submitted a report to the Mayor. She
emphasized that she believes the Subcommittee has dealt with the kind of
issues raised in Levy's letter, and has recommended that all requests for
parking exemptions be forwarded to the Administration and Public Works
Committee.
In response to Alderman Nelson, Alderman Rainey agreed that 'he Subcommittee
had dealt with only one of the three issues rained in Levy's letter.
Alderman Nelson then moved that the review of parking meter policies on
Saturdays in the vicinity of automobile dealerships be referred to the
Mayor's Special Subcommittee on Parking for its comments and a report to the
Administration and Public Works Committee. Mr. Nelson's motion also
requested that the purchasing agent prepare a report addressing Levy's
questions concerning local auto dealers bidding on City pur,-teases of new and
used cars and light trucks. Mr. Nelson's motion also in -'.wed a
recommendation that the Administration and Public Works ':;^mittee place on
its agenda for further consideration the parking and truck traffic
ordinances for light trucks used as passenger vehicles. Mayor Barr
emphasized that the Subcommittee's report had requested further data and
also information on the history of parking practices which the City
Manager's Office is currently gathering. The Committee suggested that the
minutes of this meeting be forwarded to Levy Venture Management. Inc. as a
response to its letter. The Committee voted 5-0 to approve Alderman
Nelson's motion.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 13, 1989.......... Page Five
City Bills of March 7, 1989 - Alderman Rainey requested that future bills
lists include a better description of the refunds that the City makes for
various purposes. Alderman Rainey also reminded staff that she had
previously requested a status report on Fire Station 114. Following a review
of the bills list, the Committee voted 5-0 to recommend City Council
approval of the bills of March 7, 1989.
PURCHASES:
Arts and Recreation Production Services - Alderman Rainey inquired whether
staff had information on the increase in program revenue resulting from the
program participation generated by the magazine's format. Staff indicated
that it had not prepared this information for the Committee but that such a
report can be provided. Alderman Rainey emphasized that, in the eyes of
some, the magazine has continued to be viewed as a questionable expense.
She stated that the information on program revenues would be very helpful.
The Committee then voted 5-0 to recommend City Council approval of the law
bid from W. R. Typesetting for design services at a total estimated cost of
$11,430 and the low bid of Glenbard Graphics for printing at a total
estimated annual cost of $90,609, for a total estimated cost of $102,039.
Two Reel Mowers - In response to Alderman Rainey, Superintendent of Parks,
Recreation and Forestry Donald Wirth indicated that these mowers would not
be used at the golf course. The Committee then voted 5-0 to recommend City
Council approval of the low bid from Roseland Tractor Equipment Company at a
total cost of $9.850.
Improvements to James Park and Lovelace Park Tennis Courts - The Committee
voted 5-0 to recommend City Council approval of the bid from U.S. Tennis
Court Construction Company at a total cost of $24,212.
Boat Ramp Dredging - In response to Alderman Rainey, staff indicated that
the sand from the Church Street Boat Ramp would be relocated to the
Greenwood and Lee Street beaches. In response to Alder, -,an Rainey, staff
indicated that they believe there is some risk in undertaking this project
since it represents a new procedure, but is confident that City staff can
perform the dredging. Alderman Rainey questioned whether there are any
plans for the City investing in the capital equipment ne:essary to perform
this work. The City Manager indicated that the City is talking to other
park districts and communities to explore a joint purcha-e of dredging
equipment. The Committee then voted 5-0 to recommend r:_y Council approval
of a one month rental of one excavator and one wheel lcater from Case
Equipment Company at a total cost of $9.000.
Recycling Containers - The Committee voted 5-0 to recommmend City Council
approval of the third low bid from Rehrig Pacific Company at a total cost of
$74,720.
1989 Catchbasin Prof,ram - In response to a question fror. Alderman Rainey.
staff indicated that 10 of the 36 catchbasins scheduled :: to completed on
this project would be funded with Community Development a; _k Grant funds.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 13, 1989.......... Page Six
Staff indicated that the original plan was to do 41 catchbasins with 11 in
the target area, but as indicated in the report, there is sufficient funding
only to complete 36 catchbasins in 1989. The Committee then voted 5-0 to
recommend City Council approval of the low bid from C.T. Construction, Inc.
at a total estimated cost of $89,727.60.
1989 50/50 Sidewalk and Curb Replacement Program - The Committee voted 5-0
to recommend City Council approval of the second low bid from Globe
Construction at an estimated cost of $118,800.
Water Meters - The Committee voted 5-0 to recommend City Council approval of
the proposal from Water Products Company at a total estimated cost of
$61,093 as a sole source item requiring 2/3 majority vote.
ITEMS FOR CONSIDERATION:
Docket 51-28-89: Ordinance 15-0-89 Loading Zone Hours - 1858 Sherman - The
Committee agreed to introduce this Ordinance as amended during its previous
discussion of the communication from Sherman Garden residents on the loading
zones.
Docket 2-1A-89: Household Recycling Collection Program - Alderman Nelson
moved adoption of the motion tabled at the Committee's March 6, 1989
meeting. In response to a question from Alderman Rainey, Alderman nelson
stated that he suggested a program review in 1991 because it would represent
the one year anniversary of mandatory enforcement and because program
compliance should be evaluated at that time. He also emphasized that at
that time the City should evaluate the operation and economics of the
recycling program and consider incorporating the collection of recyclables
into a municipal operation from a contractual collection service. Mr.
Nelson also emphasized that the review in 1991 was intended to provide an
opportunity for the Environmental Control Board to provide comments on the
program. Alderman Rainey emphasized that the proposed recycling program
represents a radical change in City operations, and suggested that the
review be held in one year. Alderman Nelson stated that he would accept
this as an amendment to his motion.
Alderman Summers stressed that he also believed that at some point in the
near future the City needs to consider replacing the contractual recycling
collection service with municipal crews. He suggested that it might be
determined that perhaps the City can go to nine garbage _.:lection routes
with two crews doing the recycling collection. He emphasized that City
personnel should not be eliminated as part of the City's implementation of
its recycling program. City Manager Joel Asprooth indicated that the
program will be monitored throughout the year due to the need to gather data
and information on waste stream reduction and program participation. In
response to a question from Alderman Juliar, Alderman Nelson indicated that
the total cost of the recyclable collection program and yard waste
collection program would be approximately $240,000 which would be covered by
the revenue received from the recycling service charge and a fee received
from the sale of yard waste compost bags. Alderman Surrners excused himself
from the meeting at this time. There being no further discussion, the
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 13, 1989.......... Page Seven
Committee then voted 4-0 to recommend City Council approval of the following
motion: (1) Retain twice a week refuse collection service; (2) Engage a
contractor to collect and process household recyclables with a target of an
8% reduction in the residential waste stream and a target implementation
date of July 1, 1989; (3) Implement a yard waste collection program using
existing municipal crews with a target of an 18.9% reduction in the
residential waste stream; (4) Implement a mandatory household recycling
program with a grace period for educational purposes, and enforcement to
begin on July 1, 1990; (5) Implement a review of the recycling and yard
waste programs on July 1, 1990 with a subsequent review on July 1, 1991; (6)
Not construct a transfer station, but continue to support the development of
a SWANCC facility; (7) Adopt a target of a 25% reduction of the residential
waste stream due to the household and yard waste collection programs to be
reached by July 1, 1990; (8) Weekly service to all housing units of four or
less; (9) Alley pickup service where available; (10) City provision of
collection containers to residents; (11) Collection of newspapers, glass,
tin, and aluminum cans; and (12) City-wide collection service.
Docket 66-3A-89: Sheil Center 50th Anniversary - Temporary Closure of
Garrett Place - The Committee voted 4-0 to recommend City Council approval
of this closure of Garrett Place.
(Alderman Summers returned to the meeting at this time.)
Docket 67-3A-89: Chamber of Commerce Special Events - The Committee voted
5-0 to recommend City Council approval of the request of the Chamber of
Commerce to hold the Fountain Square Arts Festival on June 24 and 25;
World's Largest Garage Sale on July 29 and 30, with a sidewalk sale on July
27, 28, 29 and 30; and Taster's Fest on September 10.
Docket 68-3A-89: 1989 Alley Resurfacing Program - The Committee voted 5-0
to recommend City Council approval of this program.
Docket 69-3A-89: Resolution 14-R-89 - 1989 Motor Fuel Tax Program - The
Committee voted 5-0 to recommend City Council approval of this resolution.
Docket 70-3A-89: Resolution 15-R-89
2023 Ridge Avenue - The Committee
approval of this resolution.
Docket 71-3A-89: Resolution 16-R-89
1127 Dodge Avenue - The Committee
approval of this resolution.
- Parking Permit for Wheelchair Bound -
voted 5-0 to recommend City Council
- Parking Permit for .heelchair Bound -
voted 5-0 to recommen„ =ity Council
Docket 72-3A-89: Ordinance 29-0-89 - Class B Liquor License - Pepe's - -an
response to a question from Alderman Rainey, City Finance Director Robert
Shonk indicated that the Class B liquor license requires that the
establishment have food available for patrons, but does not require that
food has to be ordered along with any alcoholic drinks. The Committee voted
5-0 to recommend City Council introduction of this ordinance
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 13, 1989.......... Page Eight
Docket 73-3A-89: Ordinance 36-0-89 - Reduced Number of Class I Liauor
Licenses - The Committee voted 5-0 to recommend City Council introduction
of this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 61-2C-89: Ordinance 28-0-89 - Class D Liquor License - Wild
Asparagus - The Committee voted 5-0 to recommend City Council approval of
this ordinance.
Docket 62-2C-89: Ordinance 30-0-89 - Increased Parking Fine - The Committee
voted 5-0 to recommend City Council approval of this ordinance.
Docket 63-2C-89: Ordinance 31-0-89 - Time Change for Loading Zone -
Lake/Chicago - The Committee voted 5-0 to recommend City Council approval of
this ordinance.
OTHER BUSINESS:
Reference to Environmental Control Board - Alderman Nelson made a reference
to the Environmental Control Board to consider the City of Evanston's
options for purchasing land in a downstate collar county to be used as a
compost site for yard waste collected by the City and as a tree nursery for
the City and perhaps other communities.
Lighting in Parking Lot #20 on Maple Avenue - Alderman Paden requested that
staff prepare a report on the expenditures and lighting levels for the
parking lot located across from GIRL on Maple Avenue. She expressed concern
over the extent of the lighting level late at night. and requested that
staff consider lighting only half of the lights during the later evening
hours when few people use the parking lot.
There being no further business, the meeting was adjourned at 9:00 P.M.
Respectfully submitted,
Bruce Zimmerman
l
Members Present:
Members Absent:
Staff Present:
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of March 27, 1989
Aldermen Paden, Nelson, Rainey, Summers, Radon, and Juliar
None
Barber, Bennett, Booth, Ceplecha, Fair, Figurelli, Jacobi,
Jennings, Johnson, Olkowski, Shonk, Tonkinson, Washington,
Wirth, Zendell and Zimmerman
Others Present: Edna Summers, Township Supervisor
Presiding Official: Alderman Betty Paden, Chairman
Summary of Action:
The meeting was called to order at 7:32 P.H.
MINUTES:
The Committee voted 3-0 to approve the Minutes of the Committee's March 13, 1989
meeting as submitted.
COMMUNICATIONS:
Status Report on Fire Station #4 Construction - The Committee voted 3-0 to accept
this communication.
Truck Parking on Residential Streets - (Aldermen Summers, Paden and Juliar arrived
at this time.) In response to a question from Alderman Rainey, City Traffic
Engineer David Jennings indicated that the City received very few complaints from
truck owners concerning prohibitions on truck parking on residential streets.
Alderman Nelson suggested that the communication be forwarded tD Levy Venture
Management with a request for their recommendations. Alderman Rainey noted that
the City's experience does not indicate that there is a problem With complaints
from truck owners regarding parking or truck routes, and asked that the
communication to Levy indicate the City's experience. The Committee voted 6-0 to
accept this communication and to direct staff to forward the requested information
to Levy.
Alternate Solutions to Ridge Court Allev - Alderman Raden req•.:ested that this
communication be held over because Mr. Powers was unable to attend this meeting.
Alderman Summers suggested that Mr. Powers be asked to forward his concerns in
writing to the Committee since he has not been able to attend recent Committee
meetings. The Committee voted 6-0 to hold over this communication.
Purchasing Vehicles from Local Dealers - Alderman Rainey moved that the City
communicate its present purchase policy to Levy Venture Management. In response to
a question from Alderman Nelson, Christopher Johnson indicated that the City
forwards requests for bids to local dealers whenever they carry the type or size of
vehicle the City is purchasing. Alderman Nelson suggested that there may be
i
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 27, 1989.......... Page Two
occasions when the City solicits bids for a particular type of vehicle and that
Evanston dealers might have an equivalent vehicle available as an alternative to
the type of vehicle being requested. Mr. Johnson indicated that the City
definitely does accept alternatives from automobile dealers. Alderman Nelson then
moved that Alderman Rainey's motion be amended to include an opportunity for Levy
to provide suggestions concerning the City's bidding process. Alderman Rainey
agreed with this amendment. The Committee voted 6-0 to approve the motion as
amended.
Special Posting for Street Cleaning - The Committee voted 6-0 to accept this
communication.
Report on Maple Avenue Parking Lot Lighting - Alderman Paden noted that she had
requested lighting for this area when there had been people residing in this
neighborhood. She noted that now that there are no residents in the area, the City
is providing lighting in the parking lot. She stressed that this is a form of
institutional racism in her view. The Committee voted 5-1 to accept this
communication (Alderman Paden voting nay).
Arts & Recreation Magazine Impact on Revenues and Participation - Alderman Rainey
noted that she is satisfied with this information. She indicated her purpose in
requesting this memorandum was to develop information on the magazine prior to the
budget process in order that there might be a more meaningful discussion on the
magazine.
Alderman Summers voiced his concern that Recreation programs are now 60% funded by
program fees. He expressed his concern that the City is pricing Recreation
programs out of the market for people who can not afford the fees. He emphasized
that if fee revenues are increasing, there should be a corresponding increase in
the City's fee assistance program. Mr. Summers stated that he viewed this as a
policy matter that the Council should consider, and emphasized that he believes the
Recreation Department is currently doing what they have been told to do. Alderman
Paden stated that she has worked to provide fee assistance application forms at
community facilities in order that people would not have to core to the Civic
Center to complete the forms. Alderman Paden emphasized that Recreation fees
continue to escalate and people have fewer opportunities to use Recreation
facilities. Alderman Paden also stated that people residing outside of Evanston
participate in the programs of the Recreation Department because they can afford
the fees, while Evanston residents who cannot afford the fees are unable to
participate.
Alderman Nelson stated that he believes it is important to note that 40% of the
Recreation program is not fee supported, and that this represents a healthy sum.
Mr. Nelson stated that he agrees that the Recreation Department's fee policy should
be reviewed, and suggested that it would be appropriate for the Human Services
Committee to study the Recreation Department's fees. In response to a question
from Alderman Rainey, Alderman Nelson stated that he believes the Human Services
Committee has given direction to the Recreation Board on their fee policy. Donald
Wirth, Director of Parks, Recreation and Forestry, indicated that the Human
Services Committee has reviewed Recreation fees during the budget process and has
also considered the Department's fee policy. The Committee voted 6-0 to accept
this communication.
I I 1 11 10111 1111 Jill "�"r ' IIII i IINII11 jj� J'll
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 27, 1989.......... Page Three
Fire Department Monthly Report/February - Alderman Rainey noted that the February
report made reference to an uncontrolled fire in an incinerator. She requested
that staff provide a report on the City's restrictions and regulations for
incinerators. Alderman Nelson requested that a report be prepared on Emergency
Medical Service responses by Fire Stations. Alderman Rainey emphasized that the
Fire Department Annual Reports, previously provided to the Council, had this kind
of information which was very useful. The Committee voted 6-0 to accept this
communication.
Citv Bills of March 16. 1989 - In response to a question from the Committee, staff
was directed to prepare a report explaining the expenditure in account 453.20200
for bumper stickers. Alderman Paden also noted at this time that she had observed
a number of Fire Department responses to the newly constructed Shaw Building at
Emerson and Maple. The Committee requested a report on the Fire Department's
response to this building. The Committee voted 6-0 to recommend City Council
approval of the March 16, 1989 City bills.
City Bills of March 23, 1989 - Fallowing a review of this bills list, the Committee
voted 6-0 to recommend City Council approval of the March 23, 1989 bills list.
Township Bills for February, 1989 - In response to Alderman Rainey, Township
Supervisor Edna Summers indicated that the Ridge Health Care facility was the HMO
used by the Township. Alderman Rainey stated that the February expense of $130 to
this facility was unusually low. Ms. Summers agreed that the figure was low and
noted that if Township clients go to another clinic or doctor the expenses are
deducted from the fees paid to the Ridge Health Care HMO. The Committee voted 6-0
to recommend City Council approval of the Township bills for February, 1989.
PURCHASES:
Spring Plant Material - Alderman Nelson noted that the report indicated that when
the City was unable to locate some of the larger trees scheduled for planting in
the parkways, the City substituted smaller trees of the same species. Alderman
Nelson stated that he believes it is a problem that the City is not willing to
substitute a larger tree of a different species in such instances. Municipal
Arborist Dennis Ceplecha indicated that it is the first time in 21 years that the
City has been unable to locate larger trees of the desired species. He noted that
13 out of the 71 larger trees could not be located. Mr. Ceplecha agreed that a
policy for substituting alternative species should be considered for this fall's
planting if the location of larger trees continues to be a problem. Alderman
Nelson emphasized that he believes that if someone is willing to pay the price
differential of a larger tree, the City should be encouraged -o plant the
alternative species. Alderman Juliar voiced his support for Alderman Nelson's
suggestion. Alderman Rainey noted that she believes that if the City can find a
substitute larger tree, people would be willing to accept the tree even if it is of
a different species. Mr. Ceplecha emphasized that the City had trouble locating
larger trees of many species, and that it may be difficult to locate substitute
larger trees. The Committee voted 6-0 to recommend City Council approval of the
purchase of 315 trees from four nurseries at a total estimated cost of $53,982.
Tennis and Basketball Court Repairs - In response to a question, from Alderman
Rainey, Mr. Wirth indicated that these repairs were not included in the James
MINGTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 27, 1989.......... Page Four
Park and Lovelace Park tennis court repairs approved by the Council on March 13,
1989, because the specifications for these proposed repairs had not been completed
at that time. He emphasized that the repairs for Lovelace Park were brought to the
Council earlier because activities at that park begin earlier in the year. In
response to a question from Alderman Nelson, Mr. Wirth projected that it would take
three to four weeks to make the repairs and improvements proposed in this report.
The Committee voted 6-0 to recommend City Council approval of the low bid from
Olson Bros. Recreational Services at a total cost of $37,541.
Culver Street Special Assessment #1374 - The Committee voted 6-0 to recommend City
Council approval of the low bid from J. A. Johnson Paving at the total estimated
cost of $73,496.85.
Parking Ticket Data Entry Services - In response to a question from Alderman
Rainey, Assistant Finance Director Kathryn Booth indicated that staff will provide
a status report on the City's parking boot program for the Committee's next
meeting. The Committee voted 6-0 to recommend City Council approval of the second
low bid from Unique Data Services at a total estimated cost of $24,325.
ITEMS FOR CONSIDERATION:
Docket 79-38-89: Ordinance 37-0-89 - Special Assessment #1380 - Arnold Place - In
response to a question from Alderman Rainey, City Engineer James Tonkinson
indicated that this project represented the first hearing on an 1989-90 forced
special assessment. Mr. Tonkinson stated that the townhouse complex located on the
west side of Arnold opposed the special assessment, while the owner of the rental
property on the east side of Arnold was in favor of the project. The Committee
voted 6-0 to recommend City Council introduction of this ordinance.
Docket 80-38-89: Ordinance 38-0-89 - Special Assessment #1381 - Michigan Avenue -
The Committee voted 6-0 to recommend City Council introduction of this ordinance.
Docket 81-3B-89: Ordinance 51-0-89 - Parking Meter Time Limits in Lot #62 -
Alderman Rainey noted that she could recall the dentists located in the Carlson
Building were in opposition to long term parking in this lot. Staff indicated that
the change in meter timing had been communicated with representatives of the
Chamber of Commerce. The Committee directed staff to also send a communication to
representatives of the Carlson Building. The Committee voted 6-0 to recommend City
Council introduction of this ordinance.
Docket 82-38-89: Ordinance 52-0-89 - Residential Exemption - Parking District A -
The Committee voted 6-0 to recommend City Council introduction of this ordinance.
Docket 83-38-89: Ordinance 53-0-89 - Parking Restrictions - Sheridan/South
Boulevard - The Committee voted 6-0 to recommend City Council introduction of this
ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 51-28-89: Ordinance 15-0-89 - Loading Zone Hours - 1858 Sherman - The
Committee voted 6-0 to recommend City Council approval of this ordinance.
It
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 27, 1989.......... Page Five
Docket 72-3A-89: Ordinance 29-0-89 - Class B Liquor License - Pepe's - The
Committee voted 6-0 to recommend City Council approval of this ordinance.
Docket 73-3A-89: Ordinance 36-0-89 - Reduction in Class I Liquor Licenses - The
Committee voted 6-0 to recommend City Council approval of this ordinance.
OTHER BUSINESS:
Streetlight Subcommittee Report - Alderman Summers requested that staff prepare a
report on the streetlight alternatives evaluated by the Streetlight Subcommittee.
Mr. Summers requested this report for the next Committee meeting.
Truck Parking on Emerson - Alderman Summers requested that staff evaluate the
posting of passenger vehicle only parking signs on both sides of Emerson Street.
He indicated that there was a problem with overnight truck parking on this street.
Burned Buildings - Alderman Paden noted that there Was a burned out building at the
corner of Hovland and Emerson. She asked that staff prepare a report on what the
City is doing about this building and provide information on the City efforts
regarding other buildings of a similar condition throughout the city.
Licensing of Towing Companies - Alderman Rainey noted that she had requested
information on licensing of towing companies on several occasions prior to this
meeting. She stated that she is most interested in licensing of firms which tow
vehicles on private property. and requested that staff prepare a report on
licensing of these towing companies.
Utilitv Tax/Tax on a Tax - Alderman Rainey requested a report from staff on the
City's efforts to work with either the Commerce Commission or the utility companies
to eliminate the current situation in which the municipal utility tax is levied
against a base which includes other taxes. She emphasized that this was a tax on a
tax.
Property Maintenance Enforcement - Alderman Summers noted that there was a building
located on the south side of Emerson between Maple and Ridge which has a great deal
of garbage and debris on its property. He requested that the City begin
enforcement action to clean up this property.
There being no further business, the meeting was adjourned at 8:25 P.M.
Bruce Zimmerman
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of April 11, 1989
Members Present: Aldermen Paden, Juliar, Rainey, Raden, and Summers
Members Absent: Alderman Nelson
Staff Present: Adamus, Barber, Bennett, Booth, Brooks, Engel, Fair,
Figurelli, Jacobi, Jennings, Powers, Shonk, Tonkinson,
Wirth and Zimmerman
Presiding Official: Alderman Betty Paden, Chairman
Summary of Action:
The meeting was called to order at 7:38 P.M.
MINUTES:
Alderman Paden requested that the minutes of the Committee's March 27, 1989
meeting be amended to reflect that it was Alderman Raden and not Alderman
Paden who had arrived late. The Committee voted 5-0 to approve the lurch
27, 1989 minutes as amended.
COMMUNICATIONS:
Status of 2010 Emerson and Other Vacant Residential Structures - Alderman
Raden expressed concern that the memorandum did not include information
indicating the length of time the various vacant properties had been
boarded. In response to a question from Alderman Raden, Catherine Powers,
Director of Housing Rehabilitation and Property Maintenance Services, stated
that staff would begin working on the demolition of 1811 Hovland Court
sometime next week. The Committee requested that staff provide information
indicating the length of time these vacant properties haze been boarded as
well as information indicating a projected time for dealing with each
property. The Committee voted 5-0 to accept this communication.
Response to Bills List Inquiries - The Committee voted 5-0 to accept this
communication.
Alternate Solutions to Ridge Court Alley, - Alderman Raden requested that
this matter be held over in order that Mr. Powers could �iscuss an
alternative solution to his alley flooding problem with --ity Engineer James
Tonkinson. The Committee voted 5-0 to hold over this co=unication.
Inquiry ReRardinR Incinerators - Alderman Rainey requested that staff
provide a report indicating when the report from the Cook County
Environmental Protection Agency will be received and also explaining whether
the incinerator is continuing to operate and why. Alderman Rainey also
requested that this report include information on the existence of
incinerators in Skokie, Wilmette and Winnetka. The Com;'_�tee voted 5-0 to
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 11, 1989.......... Page Two
accept this communication and to direct staff to provide the additional
report.
Fire Department Alarms at Emerson and Maple - The Committee voted 5-0 to
accept this communication.
Parking Boot Status Report - In response to a question from Alderman Rainey,
Assistant Finance Director Kathryn Booth indicated that the City was
receiving approximately $600,000 in parking fine revenues each year prior to
the implementation of the boot program. Ms. Booth indicated that with the
parking boot program in effect, the City had received approximately $900,000
in revenue for the prior fiscal year. In response to a question from
Alderman Paden, Ms. Booth indicated that the 3% of the accounts that were
determined to be uncollectable were accounts in which the collection agency
was unable to locate people or had determined that the people lacked the
necessary assets to pursue this case in court. The Committee voted 5-0 to
accept this communication.
Report on Streetlight Subcommittee - Alderman Rainey requested that staff
pick up the progress on this study. In response to Alderman Summers, City
Traffic Engineer David Jennings indicated that staff will complete the
remaining six blocks of the study within two weeks. The Committee voted 5-0
to accept this communication.
City Bills of April 51 1989 - Alderman Rainey requested information
concerning the expenditure in Account #1605.21100 for insurance on an oil
painting in the Library. Alderman Rainey requested that staff provide a
report explaining whether the City has additional art insurance coverage and
whether the Library's art could be included in this coverage if such
exists. Alderman Juliar also requested that the report explore security
measures which could be taken to reduce the cost of the premium. Alderman
Rainey also requested that staff provide an explanation of the expenditure
in account #6943.50300 for additional chemical grout for the Civic Center
elevator. Alderman Paden requested that the City Finance Director provide a
report on the City's deposits of assets in local banks at the next Committee
meeting. There being no further questions, the Committee voted 5-0 to
recommend City Council approval of the City Bills of April 5, 1989.
PURCHASES:
Backstop Repairs - The Committee voted 5-0 to recommend City Council
approval of the low bid from Fence Masters, Inc. at a total cost of $9,214.
Backstop Painting - In response to a question from Alderman Rainey, City
Purchasing Agent Kevin Fair indicated that the recommended approval of the
low bid of Techco, Inc. was based on the base bids solicited for backstop
painting. Alderman Rainey noted that the difference between the base bid
for the low bidder and the second low bidder, which was an Evanston firm,
was only $450. Alderman Rainey noted that the Committee has talked about
recommending Evanston bidders when their bids are only slightly in excess of
the low bidder. Alderman Rainey expressed interest in the City taking the
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 11, 1989.......... Page Three
base bid of Argo Painting Company of Evanston in the amount of $4,650 and
accepting only the alternate bid from Techco, Inc. of Chicago Ridge,
Illinois, in the amount of $1,900. Alderman Juliar stated that Techco may
not agree to provide the services if asked only to provide the alternate bid
work. The Committee directed staff to discuss Alderman Rainey's proposed
purchase with Argo and Techco, and voted 5-0 to hold over this purchase.
Parking Lot Improvements - Alderman Rainey stated that she supports the
improvements for the Chicago Avenue lot, but has never supported the
construction of the proposed lot at Maple and Emerson. Alderman Rainey
stated that the Parking Fund needs to spend its money in the downtown where
parking is desperately needed. She emphasized that the proposed
improvements would provide a parking lot for a vacant building, and
emphasized that in her view the provision of these parking lot improvements
for the Shaw Building are not part of the Research Park Development
agreement. Alderman Rainey moved to divide these improvements into two
separate purchases. Alderman Raden seconded the motion. Alderman Juliar
stated his view that the proposed improvements are part of the agreement.
Alderman Summers noted that the Research Park agreement clearly states that
the City will provide infrastructure improvements. Alderman Rainey stated
that the agreement states that the developer will provide surface parking
until such time as a parking structure is required. She emphasized that the
proposed improvements are not intended for TIF funding and are proposed for
funding in the Parking System. Alderman Rainey stated that she views this
proposed improvement as a special favor for the developer. Assistant City
Manager Judith Aiello indicated to the Committee that staff would provide
the written agreement for the Committee at its next meeting. The Committee
voted 5-0 to hold over this purchase.
Resurfacing Washington Street Viaduct in Various Allevs - In response to a
question from Alderman Rainey, City Engineer Jiro Tonkinson indicated that
the street surface below the Washington Street viaduct was proposed for
paving, not the viaduct itself. The Committee voted 5-0 to recommend City
Council approval of the low bid from James D. Fiala Paving Company at a
total estimated cost of $59,520.10.
Sherman Avenue Garage Elevator Maintenance Contract Renewal. - The Committee
voted 5-0 to recommend City Council approval of the Sherman Avenue Garage
elevator maintenance contract renewal with the Commercial Elevator Company
of Chicago at a total estimated cost of $6,614.88 as a non -bid item
requiring 2/3 majority vote.
ITEMS FOR CONSIDERATION:
Docket 95-4A--89: Young Evanston Arts Festival - The Committee voted 5-0 to
recommend City Council approval of this festival.
Docket 96-4A-89: Inclusion of Eiden Park in Custer Street Fair - The
Committee voted 5-0 to recommend City Council approval of the inclusion of
Eiden Park in the Custer's Last Stand. -
Docket 97-4A-89: 1989 Curb Program - The Committee voted 5-0 to recommend
City Council approval of this program.
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 11, 1989.......... Page Four
Docket 98-4A-89: 1989 Sidewalk Program - The Committee voted 5-0 to
recommend City Council approval of this program.
Docket 99-4A-89: Resolution 19-R-89 - Lease of Parking Space in Sherman
Garage to Peer Services, Inc. - In response to a question from Alderman
Raden, Traffic Engineer Jennings indicated that Peer Services, Inc. is
issued a parking permit for the parking space in the Garage. The Committee
voted 5-0 to recommend City Council approval of this resolution.
Docket 100-4A-89: Resolution 21-R-89 - Designating Signatories for
Checks/Warrants - In response to a question from Alderman Rainey, City
Finance Director Robert Shonk indicated that the City has previously
designated position titles instead of individual's names on resolutions for
signatories on other bank accounts. The Committee voted 5-0 to recommend
City Council approval of this resolution.
Docket 101-4A-89: Ordinance 43-0-89 - Special Assessment #1376 - Alley North
of Mulford and East of Ridge - Alderman Rainey stated that there were a
number of residents in attendance at tonight's meeting interested in
addressing this issue. Mrs. Rose Moreau stated that the Special Assessment
paving of this alley is supported by the vast majority of the abutting
property to be assessed and expressed her support for this project. George
and Amparo King stated their opposition to the project and emphasized that
the cost far exceeds the benefits to them. They indicated that they have no
garage leading to the alley proposed for paving.
Alderman Rainey stated that it should be noted that St. Francis Hospital is
a major property owner adjacent to the subject alley and has signed on for
the Special Assessment project. Alderman Rainey stated that there is indeed
opposition from some residents to this project, but indicated that she
believes this is a case in which the majority side wins. Alderman Rainey
stated that she will notify the affected residents prior to the next City
Council meeting of their opportunity to address the City Council concerning
this project. There being no further questions, the Committee voted 5-0 to
recommend City Council introduction of this ordinance.
Docket 102-4A-89: Ordinance 45-0-89 - Special Assessment #1378 - Alley North
of Lyons and East of Laurel - Alderman Paden requested that staff provide a
report on the status of the petition to pave the alley located along Pitner
behind 2008 Dempster. There being no further comments. the Committee voted
5-0 to recommend City Council introduction of this ordinance.
Docket 103-4A-89: Ordinance 41-0-89 - Special Assessment 01382 - Judson
Avenue - The Committee voted 5-0 to recommend City Council introduction of
this ordinance.
Docket 104-4A-89: Ordinance 56-0-89 - Sale of Surplus Property - The
Committee voted 5-0 to recommend City Council introduction of this ordinance.
Docket 105-4A-89: Ordinance 58-0-89 - Right Turn Only at Lincoln/Sheridan -
The Committee voted 5-0 to recommend City Council introduction of this
ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 11, 1989.......... Page Five
ITEMS PREVIOUSLY CONSIDERED:
Docket 79-3B-89: Ordinance 37-0-89 - Special Assessment #1380 - Arnold Place
- The Committee voted 5-0 to recommend City Council approval of this
ordinance.
Docket 80-3B-89: Ordinance 38-0-89 - Special Assessment #1381 - Michigan
Avenue - The Committee voted 5-0 to recommend City Council approval of this
ordinance.
Docket 82-3B--89: Ordinance 52-0-89 - Residential Exemption Parking District
A - The Committee voted 5-0 to recommend City Council approval of this
ordinance.
Docket 81-3B-89: Ordinance 51-0-89 - Parking Meter Time Limits in Lot #62 -
The Committee voted 5-0 to recommend City Council approval of this ordinance.
Docket 83-3B-89: Ordinance 53-0-89 - Parking Restrictions Sheridan/South
Boulevard - The Committee voted 5-0 to recommend City Council approval of
this ordinance.
There being no further business, the meeting was adjourned at 8: 30 P.K.
Respectfully submitted,
race Zimmerman
f
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of April 24, 1989
Members Present: Aldermen Raden, Nelson, Summers, Juliar, Rainey and
Paden (arriving late)
Members Absent: None
Staff Present: Asprooth, Barber. Bennett, Boddie, Ceplecha, Engel,
Fair, Figurelli, Jacobi, Jennings, Linkowski, Olkowski,
Rubin, Shonk. Tonkinson, Wirth, Zendell and Zimmerman
Presiding Official: Alderman Betty Paden, Chairman
Summary of Action:
The meeting was called to order at 7:35 P.M.
MINUTES:
Alderman Rainey requested that the April 11, 1989 minutes be amended on page
three to indicate that she had stated that Parking Fund money should be
spent in the downtown and the residential areas where parking is desperately
needed. The Committee voted 5-0 to approve the Committee's April 11, 1989
minutes as amended.
COMMUNICATIONS:
Response to Bills List Inquiries - The Committee voted 5-0 to accept this
communication.
Additional Chemical Grout for Civic Center Elevator - the Committee voted
5-0 to accept this communication.
Research Park Agreement on Surface Parking Lots - Alderman Rainey stated
that the development agreement for the Research Park, of which the City is
not a part, specifically refers to the developer's responsibility to
construct parking lots after the developer has leased land. Alderman Rainey
stated that the interim agreement provides an outright giveaway to the
developer that is not necessary. She believes the proposed parking lot
improvements at Maple and Emerson are an extraordinary waste of money and an
irresponsible expenditure of Parking Fund monies. (Alderman Paden arrived
at this time.)
Alderman Rainey also emphasized that she would have argued against the
interim agreement had she been present when the Council approved that
agreement. She stressed that the Council should reconsider the agreement
because it does not provide a reasonable incentive for development.
Alderman Rainey also noted that the current estimates for the cost of the
improvements exceed the original estimate of $36,000. City Manager Joel
Asprooth indicated that the reason for the additional cost was the inclusion
of lighting improvements for the lot. Alderman Rainey questioned whether
1II11I'I1 q
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' " Ii,i I9 IIlil
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 24, 1989.......... Page Two
the interim agreement states that the developer will be responsible for
lighting. Mr. Asprooth suggested that this question deserves clarification
and suggested that the Committee hold over this communication and the
related purchase until its next meeting. The Committee voted 6-0 to hold
over this communication.
City Deposits in Local Banks - The Committee noted that this communication
had just been provided to the Committee this evening and voted 6-0 to hold
over the communication.
Alternate Solutions to Ridge Court Alley - Alderman Raden suggested that the
Committee remove this matter from its agenda and stated that she will refer
Mr. Powers to the Ward's new alderman, Alderman Esch.
Incinerator Fire Call - Mather Home - The Committee voted 6-0 to accept this
communication.
Fire Department Report - March - In response to a question from Alderman
Nelson, Division Chief Tom Linkowski indicated that the annual Fire
Department Report will provide the number of frontline responses from each
Fire Station. The Committee voted 6-0 to accept this communication.
City Bills of April 19, 1989 - Alderman Raden noted that the Bills List
included an expenditure of $45,000 in interest to Northwestern University.
Aldermen Nelson and Juliar emphasized that the City's interest rate on this
payment was significantly lower than the prime interest rate. In response
to a question from Alderman Nelson, staff indicated that the multiple
entries on pages 40 and 41 of the Bills List to the same vendor do not
represent individual checks. It was noted that these entries were paid by
one check. Alderman Nelson suggested that staff consider revising the
format of the Bills List to only include entries that represent checks
issued by the City. Alderman Nelson also asked for information concerning
the status of the ECDC business facade program. Chairman Paden suggested
that staff provide the Committee with a report explaining the status of the
ECDC facade program and indicating their plans and projected dates for
completing projects under the program. The Committee voted 6-0 to recommend
City Council approval of the April 19, 1989 City Bills List.
PURCHASES:
Backstop Painting - James Park/Foster Field/Crown Park - The Committee voted
6-0 to recommend City Council approval of the low bid from Techco Inc. at a
total cost of $6,100.
Parking Lot Improvements - This purchase was held over for further
consideration.
Parkway Elm Tree Removals - The Committee voted 6-0 to recommend City
Council approval of the bid from Nels J. Johnson Tree Experts at a total
estimated cost of $12,207.90. In response to a question from Alderman
Nelson, Municipal Arborist Dennis Ceplecha indicated that the cost under
this purchase represents an increase of 19% over the cost of the previous
year. In response to Alderman Rainey, Mr. Ceplecha indicated that he
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 24, 1989.......... Page Three
believed tree companies would be as selective in their work in September or
November as they are during spring. Mr. Ceplecha also emphasized to the
Committee that the Forestry Department has completed a census of parkway
trees which has enabled staff to better determine sizes of parkway trees and
to make better cost projections for tree removals.
Police Portable Radios -- The Committee voted 6-0 to recommend City Council
approval of the proposal from Motorola for a total cost of $11,929 as a
non -bid item requiring 2/3 majority vote.
EnRineerinc Portable Radios - The Committee voted 6-0 to recommend City
Council approval of the proposal from Motorola for a total cost of $5,559 as
a non -bid item requiring 2/3 majority vote.
Approval of Change Order to Contract C-88 Large Diameter Sewer
Rehabilitation - The Committee voted 6-0 to recommend City Council approval
of this change order to contract C-88 which would eliminate the construction
of a manhole at Emerson and Green Hay and add the construction of a manhole
at Main and Wesley. In response to a question from Alderman Rainey.
Superintendent of Water and Sewer Richard Figurelli indicated that staff
would still be able to clean the Emerson Street sewer without the
construction of a manhole at Emerson and Green Bay.
One Tractor Wheel Loader - The Committee voted 6-0 to recommend City Council
approval of the proposal from Case Power and Equipment for a total cost of
$66,290 as a negotiated price requiring a 2/3 majority vote.
ITEMS FOR CONSIDERATION:
Docket 109-4B-89: Resolution 22-R-89 - Eighth Annual Mini Marathon - The
Committee voted 6-0 to recommend City Council approval of this resolution.
Docket 110--4B-89: Ordinance 61-0-89 - Sale of Surplus Property - Plastic -
The Committee voted 6-0 to recommend City Council introduction of this
ordinance.
Docket 111-4B-89: Ordinance 63-0-89 - Sale of Surplus Property - Piano - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 101-4A-89: Ordinance 43-0-89 - Special Assessment 01376 - Alley !forth
of Mulford/East of Ridge - The Committee voted 6-0 to recommend City Council
approval of this ordinance.
Docket 102-4A-89: Ordinance 45-0-89 - Special Assessment 01378 - Alley !forth
of Lyons/East of Laurel - The Committee voted 6-0 to recommend City Council
approval of this ordinance.
Docket 103-4A-89: Ordinance 41-0-89 - Special Assessment #1382 - Judson
Avenue - The Committee voted 6-0 to recommend City Council approval of this
ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 24, 1989.......... Page Four
Docket 104-4A-89: Ordinance 56-0-89 - Sale of Surplus Property - Vehicles -
The Committee voted 6-0 to recommend City Council approval of this ordinance.
Docket 105-4A-89: Ordinance 58-0-89 - Right Turn Only at Lincoln and
Sheridan - The Committee voted 6-0 to recommend City Council approval of
this ordinance.
OTHER, BUSINESS:
Civic Center Janitorial Contract - Alderman Summers questioned whether it
would be possible to renew the current contract for Civic Center janitorial
services for an additional two to three years. Assistant City Manager Bruce
Zimmerman explained that the City had previously had contracts with options
for renewal but, based on the City's experience with janitorial contracts,
the Council had chosen to enter into a one year contract for the current
janitorial service. Alderman Summers emphasized that there was construction
in the Civic Center that was impacting on the janitorial contractor and
emphasized that a multiple year contract would allow the contractor to
spread costs over the multiple year period. Alderman Paden requested that
staff prepare a report explaining the feasibility of extending the contract
with the current Civic Center janitorial service for an additional two to
three years.
There being no further business, the meeting was adjourned at 8:00 P.M.
Bruce Zimmerman
Draft Not Avvroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of May 8, 1989
Members Present: Aldermen Juliar, Rainey, Collens, Esch, Wold and Paden
Members Absent: None
Staff Present: Aiello, Asprooth, Barber, Bennett, Engel, Fair,
Figurelli, Jennings, Johnson, Olkowski, Powers, Rubin,
Shonk, Tonkinson, Wirth, Yonker and Zimmerman
Presiding Official: Alderman Marvin Juliar, Chairman
Others Present: Alderman Nelson
Summary of Action:
The meeting was called to order at 7:30 P.M.
MINUTES:
The Committee voted 5-0 to approve the Committee's April 24, 1989 minutes as
submitted.
Response to Bills List Inquiries - Alderman Paden arrived at this time. The
Committee voted 6-0 to accept this communication.
Extended Purchase of Wholesale Gas - The Committee voted 6-0 to accept this
communication.
Status of Vacant Residential Structures - Alderman Paden noted that one
property had been boarded since 1978, and stated that it should not take
twelve years to either renovate or tear down a boarded structure. She
expressed her concern that the City was taking too long to address these
structures. Catherine Powers, Director of Housing Rehabilitation and
Property Maintenance, stated that the Department does cite property code
violations and emphasized that the City has to make a case that a property
is uninhabitable in order to proceed with demolition of the structure. City
Manager Joel Asprooth recommended that staff prepare a history of
enforcement action on a given property in order to provide the Committee
with information on the steps and time involved in addressing boarded
structures. Alderman Juliar stated that such a history on one or two
properties would help the Committee to understand how the City deals with
these properties. Alderman Wold emphasized that the Housing Commission had
been dealing with this issue for some time and emphasized that there are
frequently court dates set which are then extended by the Judge. Alderman
Paden emphasized that the timeline of enforcement action would be very
useful. The Committee then voted 6-0 to accept this communication with the
understanding that the history of enforcement action would be provided at
the Committee's next meeting.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 8, 1989.......... Page Two
Lighting Improvements for Maple/Emerson Parking Lot - Alderman Rainey stated
that she opposed the development of any surface parking lot in the Research
Park through the use of Parking Fund monies. She emphasized that she would
have opposed the interim parking agreement had she been present at the
Council meeting when it was adopted. Alderman Rainey also emphasized that
she is absolutely correct that the interim parking agreement does not
provide for lighting improvements in the Park by the City and stated that
when the purchase for the parking lot agreements is considered she will move
to amend the purchase to remove the lighting improvements. The Committee
then voted 6-0 to accept this communication.
Report on ECDC Facade Program - ,Alderman Paden indicated that she was aware
of someone who had applied two years ago for a facade improvement project on
Simpson. She emphasized that this person was willing to pay a portion of
the costs of the improvement, and questioned when the Simpson project would
be started. Alderman Juliar stated that the Simpson project is a new
program which had just been funded in 1988. Chris Yonker, Community
Development Block Grant Coordinator, stated that ECDC had spent the first
year preparing designs for the program, and had just begun receiving
applications approximately three months ago. Mr. Yonker also emphasized
that ECDC had taken time to educate Simpson Street property owners on the
financing of the project. Mr. Yonker stated that ECDC is committed to doing
one-half of the facades along Simpson during this fiscal year. In response
to a question from Alderman Paden, Mr. Yonker stated that the architect had
consulted individual property owners in preparing the design. Alderman
Paden requested that a projected timeline for completing the Simpson Street
project be provided to the Committee. The Committee then voted 6-0 to
accept this communication.
Sherman Avenue Garage Operating Hours - The Committee voted 6-0 to accept
this communication.
Research Park Agreement on Surface Parkin&_ Lot - It was noted that this
communication, which had been held over from April 24, bad been addressed
during the Committee's discussion of lighting improvements for the
Maple/Emerson Parking Lot. The Committee voted 6-0 to accept this
communication.
City Deposits in Local Banks - Alderman Paden suggested that the Committee
hold this communication until the City knows more of the status concerning
the use of City Housing Fund monies to leverage private mortgage money. She
also emphasized that this subject will require considerable time to
discuss. The Committee voted 6-0 to defer discussion of this communication
until further information is known concerning the mortgage money.
City Bills of May 3. 1989 _ Alderman Rainey requested that future bills
lists indicate the position when the City advertises to fill a job vacancy.
Alderman Rainey also noted that there were a number of expenditure entries
on page 6 which were described as janitorial supplies and credit. She
emphasized that this description was not meaningful. Alderman Rainey also
requested that staff provide a report on the vehicle accidents referred to
on pages 36 and 40 of the City Bills List. The Committee then voted 6-0 to
recommend City Council approval of the City bills of May 3, 1989.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 8, 1989.......... Page Three
- Township Bills for March, 1989 -- Alderman Rainey questioned the need for
Township staff to attend a database management seminar in Boston. Alderman
Rainey emphasized that in her opinion there is not a computer seminar on any
subject that is not available in Chicago. Alderman Rainey requested that a
report from the Township justifying the need for staff to attend the seminar
In Boston. Alderman Wold asked that the Township's report also indicate the
number of nights involved in the lodging expense shown on page 1 and also
asked that the Township clarify where the travel expense associated with
this trip appears on the bills list. The Committee also discussed the
expenditures for psychiatric outpatient services appearing on page 2 of the
bills list. Township staff indicated that the Township's consultant for the
services had been hospitalized for a period of time so that the expenditures
on page 2 represented payment of some late bills. Township staff also
emphasized that the consultant is providing 15 to 20 days of psychotherapy
with Township clients each month. Alderman Rainey requested a report from
the Township on the concept of this service as well as the contractual
agreement with the consultant to provide this service. Alderman Wold asked
that the report indicate the type of work performed by the consultant for
Township clients. The Committee also asked that the report indicate the
anticipated level of expense for this service each month. Alderman Paden
then asked that the Township provide a report concerning the $50.00
expenditure on page 1 for a staff luncheon. She asked that the report and
future Township bills indicate the number of people attending the luncheon,
and the location and the purpose of the luncheon.
In response to a question from Alderman Rainey, Township staff indicated
that the medical expenditures in this report represented expenses for both
February and March. Alderman Rainey stated that the detail of these
expenses should indicate whether these are February or March expenses.
Alderman Esch noted that there were expenditures for services provided by
South Shore Hospital and questioned why this hospital was used in lieu of
Evanston Hospital or St. Francis Hospital. Alderman Collens stated that
this had been discussed by the Human Services Committee and that the
Township is obligated to pay such expenses when a client uses a hospital
other than an Evanston hospital. Alderman Collens stated that clients are
encouraged to use Evanston hospitals. The Committee then voted 6-0 to
recommend City Council approval of the Township bills for March.
PURCHASES:
Parking Lot Improvements - Alderman Rainey moved to amend this purchase for
the elimination of lighting improvements at the Maple/Emerson Parking Lot.
The Committee voted 6-0 to approve this amendment. The Committee then voted
4-2 to recommend City Council approval of the amended purchase of parking
lot improvements from J.A. Johnson Paving at a total estimated cost of
$133,993.50.
Household Recvcling Collection and Processing, - In response to Alderman
Rainey, Public Works Director David Barber indicated that expenditures will
not fluctuate during the first year of this contract, but will change in the
second year based on resident participation levels. In response to
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 8, 1989.......... Page Four
Alderman Collens, Mr. Barber stated that condominium collection will be
explored in the next year for inclusion in the City's recycling collection
service. Mr. Barber also stated that the major advertising and promotion
thrust in this program will occur in June. He emphasized that the City will
attempt to set up informational meetings With neighborhood groups. Alderman
Collens stated that it is not too early to contact Aldermen to set up dates
for neighborhood meetings. Alderman Wold requested that staff send
information to the schools prior to school closing this spring. In response
to a question from Alderman Juliar, Mr. Barber stated that the City has not
been able to locate a market for recycling magazines at this time. He
emphasized that inclusion of tremendous volumes of magazines in the
newspaper collection program will reduce the value of the newsprint. In
response to a question from Alderman Collens, Mr. Barber stated that he does
not anticipate the need for additional monies to fund this program at this
time. He emphasized, however, that revenue from the sale of recyclable
materials will fluctuate. The Committee then voted 6-0 to recommend City
Council approval of the low collection bid from Active Service Corporation
for a total cost of $211,840 and the approval of the bid for processing and
marketing of recyclables from Galley Scrap Corporation with estimated total
revenues for the City of $80,075.
Alterations to Sherman Avenue Parking Garage Office Area - The Committee
voted 6-0 to recommend City Council approval of the low bid from Superior
Construction Services for a total estimated cost of $74,496.
One Fire Truck - In response to a question from Alderman Paden,
Superintendent of Fleet Services Charles Engel indicated that this was a
non -bid item because there are an extremely limited number of manufacturers
of this type of fire truck. The Committee then voted 6-0 to recommend City
Council approval of the proposal from Pierce Incorporated at a total cost of
$288,547 as a non -bid item requiring 2/3 majority vote.
Six Pickup Trucks - The Committee voted 6-0 to recommend City Council
approval of the State contract for the purchase of 6 1/2 ton pickup trucks
at a total cost of $55,216.98.
Microfilm Reader/Printer - The Committee voted 6-0 to recommend City Council
approval of the proposal from 3M Corporation for a total cost of $9,235.
Crown Center Flooring Replacement - In response to a question from Alderman
Rainey, Superintendent of Parks, Recreation and Forestry Donald Wirth
indicated that the sump pump improvements made during 1988 had not failed
and that there is no blistering of the floor. The Committee voted 6-0 to
recommend City Council approval of the low bid from Floors Inc. at a total
cost of $24.950.
Improvements of Various Streets - The Committee voted 6-0 to recommend City
Council approval of the low bid from Monarch Asphalt for a total estimated
cost of $1,394,075.
1989 Combined Curb and Sidewalk Replacement Program. - The Committee voted
6-0 to recommend City Council approval of the low bid from Globe
Construction at the total estimated cost of $122,849.35.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 8, 1989.......... Page Five
Four Mini -Vans - The Committee voted 6-0 to recommend City Council approval
of the State contract for the purchase of four mini -vans from Landmark Ford,
Inc. at a total cost of $44,440.
Hockey Boards for Crown Studio Rink - The Committee voted 6-0 to recommend
City Council approval of the second low proposal from James Becker and
Associates at a total cost of $10,324.70.
Condominium Refuse Collection Service - Alderman Rainey noted Alderman
Lanyon's concerns that the City had not bid this service for ten years.
City Manager Joel Asprooth indicated that the City would certainly rebid
this collection service after completion of the proposed contract.
The Committee then voted 6-0 to recommend City Council approval of a
one-year contract extension with Active Service Corporation to provide
refuse collection service at condominium buildings in Evanston, and to
approve the continuation of the escalation clause which would increase City
costs by a factor of .3 times the cost per cubic yard increase for disposal
fees as imposed by Land Reclamation Limited of Racine.
ITEMS FOR CONSIDERATION:
Docket 112-5A-89: 1989-90 Minority Set Aside Program - In response to a
question from Alderman Paden. City Purchasing Agent Kevin Fair indicated
that there are other areas of work that could be considered for potential
inclusion in future minority set aside programs. City !tanager Joel Asprooth
emphasized to the Committee that minorities are encouraged to bid on
projects in addition to those listed on the set aside program. Alderman
Paden requested a report on the utilization of minority contractors on the
housing rehabilitation project on Wesley. Alderman Paden noted that it is
her understanding that the target for the percent of contract awarded to
minorities had been reduced for this project. Mr. Asprooth stated that this
was not a City project, but that the City would attempt to get a response to
this inquiry. The Committee then voted 6-0 to recommend City Council
approval of the 1989-90 Minority Set Aside Program.
Docket 113-5A-89: Resolution 27-R-89 - 1989 MFT Intermittent Street
Resurfacing - The Committee voted 6-0 to recommend City Council approval of
this resolution.
Docket 114-5A-89: Resolution 28-R-89 - besiKnating Signatories for Bank
Accounts - The Committee voted 6-0 to recommend City Council approval of
this resolution.
Docket 115-5A-89: Ordinance 42-0-89 - Special Assessment #1384 - Paving of
Barton Avenue from Howard to Brummel - Alderman Rainey noted that this is a
forced assessment paving project, which was not originally scheduled until a
later year. She emphasized that residents realized that the project would
be done as a forced project and had requested that the project be completed
in 1989. Alderman Rainey stated that the residents have requested that the
street be narrowed from the proposed 30 foot width to a 27 foot width.
Alderman Rainey moved to amend this Ordinance to provide for a 27 foot width
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 8, 1989.......... Page Six
for Barton Avenue. In response to a question from Alderman Collens, Public
Works Director David Barber indicated that 30 foot width streets are the
standard for the city and that a 27 foot width would require parking on one
side. He emphasized that the request for narrowing the width of the street
had been made following the completion of the Public Hearing on this pro-
ject, and as a result the staff's report to the Committee had reflected the
recommendation considered at the Public Hearing. The Committee then called
on Ann Hallinan. She emphasized that a 27 foot width for Barton would still
make this street the widest street in the neighborhood. She stated that
based on her measurements Brummel is 23 feet wide and Dobson is 26 feet
wide. She also emphasized that there are some locations of Barton which are
24 and 26 feet wide. Ms. Hallinan stated that a 30 foot width would take
too much parkway property and would place the street too close to several
mature trees. She emphasized that the narrowing of this street would pro-
vide three additional feet for security and ambience for the neighborhood.
The Committee then voted 6-0 to recommend City Council introduction of Or-
dinance 42-0-89 as amended to provide for a 27 foot width for Barton Avenue.
Docket 116-5A-B9: Ordinance 47-0-89 - Special Assessment #1385 - Paving of
Greeley Avenue from Harrison to Central - The Committee then called on
Alderman Nelson who noted that several residents had expressed interest in
widening this street from the recommended 18 foot width to a 20 foot width.
Alderman Nelson stated that he would like to see this street widened to 20
feet and emphasized that it would provide more room for snow plowing and for
residents to back on to the street from their driveways. City Engineer
James Tonkinson stated that the assessments for this project will remain the
same if the street is widened and that the City will pick up the additional
coats. He emphasized that there would not be any significant change in the
cost from this widening. Alderman Wold moved to amend the proposed width of
Greeley from 18 feet to 20 feet. The Committee then voted 6-0 to recommend
City Council introduction of Ordinance 47-0-89 as amended to provide for a
20 foot width for Greeley Avenue.
Docket 117-5A-89: Ordinance 62-0-89 - Driveway Bonds - The Committee voted
6-0 to recommend City Council introduction of this Ordinance.
Docket 118-5A-89: Ordinance 67-0-89 - Recvcling Program Regulations - The
Committee voted 6-0 to recommend City Council introduction of this Ordinance.
Docket 119-5A-89: Ordinance 68-0-89 - Four-Wav Stop Signs Davis/Fowler and
Greenwood/Hartrey - The Committee voted 6-0 to recommend City Council
introduction of this Ordinance.
Docket 120-5A-89: Ordinance 98-0-89 - Residential Only Parkin& District at
ETHS - Alderman Collens questioned the process that would be used to expand
this residential parking district should additional residents wish to be
included in the district. City Traffic Engineer David Jennings stated that
he had anticipated that a petition from residents adjacent to the proposed
district could initiate an abbreviated process to consider expansion. He
emphasized that this project would include a Public Hearing. Alderman
Collens questioned whether this process was consistent with that used for
the expansion of other residential only parking districts.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 8, 1989.......... Page Seven
Alderman Paden noted that some of the people residing adjacent to the
proposed district had objected to being included in the district due to the
$6.00 price for residential only parking district stickers. She questioned
whether the City could subsidize this fee for people on fixed incomes.
Alderman Collens suggested that the question concerning the process for
extension of the district and the question over cost should be considered
separately. She emphasized that she is not comfortable with abandoning the
past policy for extension of these districts.
Alderman Wold asked staff to explain how ETHS students will be notified of
the new parking district. Mr. Jennings stated that flyers would be placed
on the cars. He also explained that the district would be implemented
approximately two weeks after the adoption of this Ordinance which is
scheduled for May 22. The Committee requested that staff return to the
Committee on May 22 with a report addressing the question of the City
subsidizing the fee and the process for extension of the district. There
being no further questions, the Committee voted 6-0 to recommend City
Council introduction of this Ordinance.
Docket 121-5A-89: Ordinance 70-0-89 - Sale of Parking Lot #41 - Reba Place -
The Committee voted 6-0 to recommend City Council introduction of this
Ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 110-4B-89: Ordinance 61-0-89 - Sale of Surplus Property/Plastic - The
Committee voted 6-0 to recommend City Council adoption of this Ordinance.
Docket 111-4B-89: Ordinance 63-0-89 - Sale of Surplus Property/Piano - The
Committee voted 6-0 to recommend City Council adoption of this Ordinance.
OTHER BUSINESS:
Civic Center Janitorial Service - Alderman Paden encouraged the Committee to
consider the Civic Center janitorial service being provided by Kom Kleen.
She requested that the Committee be provided an evaluation of the
contractor's performance by the Director of Building Operations and also
suggested that the contractor be provided an opportunity to discuss the
problems it has faced providing this service in the Civic Center to the
Committee. Alderman Paden requested that staff prepare an evaluation on the
Civic Center janitorial service.
There being no further business, the Committee meeting was adjourned at 9:03
P.M.
Respectfully submitted,
Bruce Zimmerman
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of May 22, 1989
Members Present: Aldermen Juliar, Rainey, Wold, Collens, Esch and Paden
Members Absent: None
Staff Present: Aiello, Barber, Boddie, Carter, Engel, Pair, Jacobi, Jennings,
Lindwall, Powers, Rubin, $honk, Szymanski, Tonkinson, Yonker
and Zimmerman
Presiding Official: Alderman Marvin Juliar, Chairman
Others Present: Edna Summers, Township Supervisor
Summary of Action:
The meeting was called to order at 7:38 P.M.
MINUTES:
The Committee voted 5-0 to approve the Committee's May 8, 1989 minutes as submitted.
COMMUNICATIONS:
Promotion and Education for Recycling Program - The Committee called on Public Works
Director David Barber who discussed plans to conduct five public meetings to promote
the City's Recycling Program. Mr. Barber also stated that the City would be using a
combination of flyers, cable TV and other promotional materials to educate residents
on the program. Alderman Collens encouraged staff to use the Highlights and
promotional opportunities at major events throughout the city during the summer.
(Alderman Paden arrived at this time.)
Alderman 'gold noted that the area of Evanston currently receiving garbage collection
service on Monday would also receive recycling collection service on Monday. She
expressed concern over the impact of Monday holidays on the garbage and recycling
service for this area of the community. Mr. Barber stated that it is easier for
residents to remember the recycling pickup day if it is the sane as their present
garbage collection service day. Alderman Rainey stated that it may be easier to
forget the recycling pickup day if it falls on the same day as garbage collection
service. Mr. Barber noted that eventually the City will not :ollect garbage
packaged with recyclable material. The Committee voted 6-0 to accept this
communication.
Township Bills List Inquiries - Township Supervisor Edna Summers distributed several
written materials responding to questions raised at the Committee's May 8 meeting.
Ms. Summers introduced Dr. R. S. Compton of Behavior Management Institute. Inc. and
clarified that the firm of Hayes and Thomas provides computer consulting services
for the Township. In response to a question from Alderman Wold, Dr. Compton stated
that he is seeing Township clients and also provides staff training for the
Township. Alderman Rainey questioned where the payments for -he staff training
services appear in the Township Bills. She noted that on the 'larch bills there were
three
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 22, 1989.......... Page Two
payments to Dr. Compton totaling over $10,000 which were described as diagnostic
consultation services. Township Supervisor Summers emphasized that due to the
demands on caseworkers, training of Township staff is critical. Alderman Rainey
agreed that staff training is essential and stated that she is interested in how the
Township pays for the training.
In response to a question from Alderman Rainey, Dr. Compton stated that he is a
Ph.D. in Psychology and a Licensed Psychologist, but does not maintain a license in
Illinois. He stated that he works under someone else's license in Illinois, and
works under this person's supervision. Dr. Compton stated that his license is in
California. In response to a question from Alderman Wold, Dr. Compton stated that
someone is not working under his license in California, but is working under his
supervision. In response to a question from Alderman Rainey, Dr. Compton clarified
that he is working under the supervision of Dr. Alfred Schwarz in Illinois.
Alderman Rainey noted that the Behavior Management Institute is not registered in
the State of Illinois.
In response to a question from Alderman Rainey, Township Supervisor Summers noted
that Dr. Compton had been training staff for about three weeks. Alderman Rainey
then referred to a March 10, 1989 letter on Township stationery from Dr. Compton to
Township staff. She noted that this letter addressed the working hours of Township
personnel and was signed by Dr. Compton as the Township Director. Alderman Rainey
requested that Dr. Compton explain this letter. Dr. Compton responded that he could
not explain something that he did not write. Ms. Summers stated that perhaps it was
a mistake that the letter had been signed with Dr. Compton as the Township
Director.
Alderman Rainey stated that she has concerns over the expenditure of funds allocated
to Community Action Programs for staff training, and emphasized that it is very
important to pay more attention to how this money is spent. Alderman Rainey stated
that she believes the Committee has been lax in paying attention to the expenditure
of these funds. Alderman Rainey also emphasized that it would be very helpful to
receive written responses from the Township in the Committee's packets. Alderman
cold requested the opportunity to keep this matter on the Committee's agenda to
provide time for the Committee members to review the materials distributed this
evening. The Committee voted 6-0 to keep this matter on its agenda.
Iownship Bills for April. 1989 - Alderman Rainey noted that there were no medical
expenditures listed for April. Township Supervisor Summers stated that there were
April medical expenditures which were not processed in time for the April Bills
List. She emphasized that the May Bills List will clearly mark which medical
expenditures were incurred in April. In response to a question from Alderman
Rainey, Ms. Summers indicated that the checks for the April 34,1ls List are not
mailed until after the bills are approved.
In response to a question from Alderman Rainey, Township personnel indicated that
they will prepare a report explaining the decline in payroll expenditures from March
to April. In response to a question from Alderman Rainey, Township Supervisor
Summers indicated that the expenditures on the April bills to the Delta Dental Plan
of Illinois represented a payment for the Employee Dental Plan. She indicated that
if the Township Trustees do not approve this plan the dental-_ntract will be
cancelled. The Township will prepare a report on this expenditure for the
MINUTES OF THE•ADMI'NISTRATION AND PUBLIC WORKS COMMITTER
May 22, 1989.......... Page Three
Committee. The Committee briefly discussed the Township's expenditure for the
attendance of two Township staff at a national forum in Birmingham, Alabama.
Alderman Paden emphasized that she has been asking for details of travel
expenditures for several months, and that she will not vote in favor of approving
Township bills due to the lack of this detail. Township staff stated that such
detail will be provided in the future. Alderman Paden emphasized that she wants
copies of the invoices for travel, lodging and other costs associated with the trip
to the national forum. Alderman Rainey also requested a report from the Township
explaining the expenditure for of $19,432 under the Work Opportunity Program for
luncheon and transportation costs which appeared in the Township's monthly report
for March, 1989. The Committee then voted 5-1 to recommend City Council approval of
the April Township Bills (Alderman Paden voting nay). Alderman Collens suggested
that the Township budget should be approved prior to the start of the Township's
fiscal year. The Committee agreed to request that the Human Services Committee
consider the Township budget process schedule.
History of Enforcement Action on Boarded Structures - Alderman Paden noted that she
had talked to the Director of Housing and Property Services Robert Rudd to request a
time line for future enforcement action on 2010 Emerson and the properties on
Hovland. She emphasized that she was requesting information on future enforcement
action and projections of when the City will be in court. Alderman Nold asked
whether Alderman Paden would be willing to bring this issue to the Housing
Commission, which she believes would be a more appropriate body to review this issue
than the Administration and Public Works Committee. Alderman Paden responded that
some of these properties have been boarded too long and that she will not let go of
the issue. The Committee voted 6-0 to hold over this matter pending the receipt of
further information on future enforcement action.
City Bills of May 17. 1989 - Alderman Paden requested that future bills lists
provide a more descriptive explanation of services for professional services
rendered to the City. Alderman Collens requested that staff prepare a report to the
Committee explaining the control systems in place for telephone use. She suggested
that this report address controls for inappropriate calls and excessive long
distance calls. The Committee requested that staff prepare a response explaining
the expenditure appearing on page 30 to the People's Political Action for the
People's Fund payment. There being no further questions, the Committee voted 5-1 to
recommend City Council approval of the City bills of May 17, 1989 (Alderman Paden
voting nay).
PURCHASES:
Utility Truck Chassis - The Committee voted 6-0 to recommend City -ouncil approval
of the proposal from Elmwood Ford at a total cost of $14,394.
Two 3/4 Ton Pickups - The Committee voted 6-0 to recommend City Council approval of
the utilization of the State contract for the purchase of two 3/4 ton pickup trucks
from Royal Parkway Dodge at a total cost of $22,696.30.
Lining of Sewers on Sennett and Ewing Avenues - The Committee voted 6-0 to recommend
City Council approval of the proposal from Instituform Midwest, Inc. at a total cost
of $116,690 as a non -bid item requiring 2/3 majority vote.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS CUMMITTEE
May 22, 1989.......... Page Four
Heavv Duty Truck Lift - The Committee voted 6-0 to recommend City Council approval
of the purchase of one heavy duty truck lift from Illinois Truck and Equipment
Company at a total cost of $61,800.
Street Lighting Improvements - In response to a question from Alderman Rainey, City
Engineer James Tonkinson indicated that the system scheduled for replacement was
installed in the late 1930's or early 1940's. Mr. Tonkinson stated that the
fixtures were also constructed in the mid 1940's except for the Elgin Road fixtures
which were constructed in the mid 1960's. There being no further questions, the
Committee voted 5-1 to recommend City Council approval of the bid from Hecker and
Company, Inc. at a total estimated cost of $322,290 (Alderman Paden voting nay).
ITEMS FOR CONSIDERATION:
Docket 127-5B-89: Resolution 29-R-89 - MFT Street Maintenance - The Committee voted
6-0 to recommend City Council approval of this resolution.
Docket 128-5B-89: Resolution 30-R-89 - Transportation Center Construction Grant
Agreement with IDOT - The Committee voted 5-1 to recommend City Council approval of
this resolution (Alderman Paden voting nay).
Docket 129-5B-89: Resolution 31-R-89 - Transportation Center Enzineering, Agreement
with CTA - The Committee voted 5-1 to recommend City Council approval of this
resolution (Alderman Paden voting nay).
Docket 130-5B-89: Resolution 33-R-89 - Designating Signatories for Bank Account -
The Committee voted 6-0 to recommend City Council approval of this resolution.
Docket 131-5B-89: Resolution 34-R-89 - Reserved Handicapped Parking Space - 1802
Hovland Court - The Committee voted 6-0 to recommend City Council approval of this
resolution.
Docket 132-5B-89: Ordinance 71-0-89 - Class D Liouor License - Hain Cafe - The
Committee voted 6-0 to introduce this ordinance.
Docket 134-5B-89: Ordinance 73-0-89 - 1989 Tax Levv Ordinance - The Committee voted
6-0 to introduce this ordinance. Alderman Rainey emphasized that the City's tax
increase was lower than other taxing bodies in the community.
Docket 135-5B-89: Ordinance 75-0-89 - Four Way Stop at Leonard Place/Weslev - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
❑ocket 115-5A-89: Ordinance 42-0-89 - Special Assessment #1384 -
Barton/Howard/Brummel/Dobson - The Committee voted 6-0 to recommend City Council
approval of this ordinance.
Docket 116-5A-89: Ordinance 47-0-89 - Special Assessment 01385 - Greeley Avenue from
Harrison to Central - The Committee voted 6-0 to recommend City Council approval of
this ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 22, 1989.......... Page Five
Docket 117-5A-89: Ordinance 62-0-89 - Driveway Construction Approval - The
Committee voted 6-0 to recommend City Council approval of this ordinance.
Docket 118-5A-89: Ordinance 67-0-89 - Recycling Program Regulations - The Committee
voted 6-0 to recommend City Council approval of this ordinance.
Docket 119-SA-89: Ordinance 68-0-89 - Four Way Stop Signs - Fowler/Davis and
Greenwood/Hartrey - Th2 Committee voted 6-0 to recommend City Council approval of
this ordinance.
Docket 120-SA-89: Ordinance 69-0-89 - Residents Only Parking District Near ETHS -
The Committee voted 6-0 to recommend City Council approval of this ordinance.
Docket 121-SA-89: Ordinance 70-0-89 - Sale of Parking Lot 041 - Reba Place - The
Committee voted 6-0 to recommend City Council approval of this ordinance.
COMMUNICATIONS:
Status of ECDC Simpson Street Facade Program - Alderman Paden asked that staff
provide a report on the hole resulting from construction along Emerson Street east
of Dodge. Community Development Block Grant Coordinator Chris Yonker emphasized
that this project was separate from the ECDC Facade Program. The Committee voted
6-0 to accept this communication with the understanding that a report on the Emerson
Street construction would be provided.
Licensing of Towing Companies - Alderman Rainey noted that most of the problems she
was aware of concerning towing could be resolved under the existing legislation.
Alderman Rainey stated that she is aware of people who had cars damaged by towing
companies and were not satisfied with the settlement. She also emphasized that she
does not believe signage on private property is adequate to notify parkers of towing
regulations. She inquired as to who checks on signage for compliance with the State
Statutes. Alderman Rainey also stated that she has concerns that there is no
appropriate mechanism for handling complaints during the two year license term for
towing companies. Alderman Rainey also noted that there are problems :hat she is
aware of concerning illegal tows and towing companies being closed when the car
owner wants to pick up the towed vehicle. Alderman Rainey stated that she would
like to discuss these issues with the Legal Department and receive further
information on who monitors towing company compliance with the State Statutes. The
Committee voted 6-0 to hold over this communication.
Evanston Housing Coalition Project - The Committee voted 6-0 :o accept this
communication with the understanding that a report on the Minor:'! Contractor
Participation in this project is forthcoming.
Residents Only Parking District Process for District Expansion and Fee Waiver - The
Committee noted that expansion of any residential only parking district will follow
the same process used to establish the districts.
In regard to a fee subsidy, Alderman Collens stated that the $5.00 fee is not a
large amount. She also noted that the parking districts are provided at the request
of residents and that if a significant number of people want :he district, they
should pay for it. Alderman Paden noted that the $6.00 fee is not a lot for some
MINUTES OF THE ADMINISTRATION A10 PUBLIC WORKS COMMITTEE
May 22, 1989.......... Page Six
people, but can be for others. The Committee called on Traffic Engineer David
Jennings who stated that approximately 3 to 4 people at the public hearing for this
parking district expressed concern over the $6.00 fee. Alderman Rainey stated that
if any subsidy is implemented it should apply to all parking districts, not
specifically for the district around the high school. Alderman Rainey questioned
whether the Committee was discussing a subsidy for low income people or just senior
citizens who receive a circuit breaker. Alderman Paden stated that she believes
some of the people concerned about the fee were not senior citizens. The Committee
voted 6--0 to hold over this communication and directed staff to research what
information is available on Evanston residents who receive circuit breakers.
Civic Center Janitorial Service - Alderman Juliar excused himself from the meeting.
The Committee called on Mr. Peter Fowler who manages the Civic Center's janitorial
service contractor, Kom Kleen. Mr. Fowler expressed concern over the impact of
Civic Center construction on his firm's performance during this contract. Mr.
Fowler also raised questions over the City's evaluation of Kom Kleen's performance.
Alderman Rainey noted that it was almost 9:00 P.M. and time for the Committee to
adjourn. She suggested that it is not fair to deal with this issue in such a short
period of time and suggested that this matter be placed on the top of the
Committee's agenda for its meeting on June 12. Alderman Paden requested that Mr.
Fowler provide written information describing his concerns. The Committee voted 5-0
to hold over this matter and place this issue on the top of its agenda for June 12.
Fire Department Monthly Report - April - The Committee voted 5-0 to accept this
communication.
Bills List inquiries - The Committee voted 5-0 to accept this communication.
There being no further business. the meeting was adjourned at 9:00 P.K.
Respectfully submitted,
Bruce Zimmerman
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of June 12, 1989
Members Present: Aldermen Paden, Rainey, Collens, Wold, Esch
Members Absent: Alderman Juliar
Staff Present: Aiello, Asprooth, Barber, Booth, DiCanio, Engel, Fair,
Figurelli, Johnson, Powers, Rubin, Shonk, Steuben,
Tonkinson, and Zimmerman
Presiding Official: Alderman Paden, Chairman
Summary of Action:
The meeting was called to order at 7:35 P.M.
MINUTES:
The Committee voted 5-0 to approve the Committee's May 22, 1989 minutes as
submitted.
COMMUNICATIONS:
Citv Bills List Inquiries - The Committee voted 5-0 to accept this
communication.
Citv Deposits in Local Banks - The Committee called on Finance Director
Robert Shonk who provided a summary of linked deposit programs. Mr. Shonk
stated that in a normal market economy cities attempt to get the best
interest rate for their investments. He emphasized that most of Evanston's
investments are short term, but some can be invested for a year or more. He
stated that states and municipalities have began to invp;c -tee r funds for a
public purpose such as to ensure the availability of loans to all segments
of the community to reduce the cost of loans for residents and to extend the
length of the loan term for residents.
In considering a program for Evanston, Mr. Shonk suggested that the
following design parameters be defined: (1) the objective of the program;
(2) accountability for recording and monitoring program resl_.s; (3) the
cost of the program to the City in terms of lower intere-st rate earnings.
(4) the length of time City funds are deposited; (5) tte a.^mount of the
collateral pledged by banks; and (6) the involvement of :ne banks in the
early stages of the program development.
Alderman Paden encouraged the Committee to consider the use of a linked
deposit program as a means for expanding community development efforts
beyond that available through the recently established not -for -profit
mortgage corporation. In response to a question from Alderman Paden, Mr.
Shonk stated that the City has approximately $2,000,000 for 1.nger
term investments of a year of more. Alderman Rainey stated that she
believes banks are required to provide information on the locatt�:n from
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 12. 1989.......... Page Two
which their deposits originate, the location of where their loans go, and
the applications denied by the bank. She stated her belief that such
information is necessary as a first step in developing a linked deposit
program. Alderman Collens expressed concern over whether the Administration
and Public Works Committee has the expertise to deal with this matter. She
questioned whether the Housing Commission intended to study this type of
program and suggested that the Committee consider sending this information
on linked bank deposit programs to the Housing Commission. Alderman Paden
stated that there may be interest in developing a program which deals with
more than housing, and stated her belief that the issue should be addressed
by the Administration and Public Works Committee. In response to a question
from Alderman Wold, Mr. Shonk stated that linked bank deposit programs have
included loans for small businesses, educational programs and agricultural
programs, as well as housing. Alderman Paden requested that staff provide
the Committee a report indicating the amount of City funds available for
this type of program. She also requested that staff research the use of
such programs for purposes other than mortgage loans for single family
homes. The Committee agreed to consider this matter at a future Committee
meeting.
Civic Center Janitorial Services - The Committee called an Mr. Chester
Blair, Attorney for Kom Kleen, the City's current Civic Center and Library
janitorial service provider. Mr. Blair stated that Kom Kleen requires
approximately one hundred manhours per week to clean the Civic Center. He
stated that based on the amount of the firm's contract with the City the
firm is paid approximately $7.30 per hour. He emphasized that this money
must be used for labor, materials and other expenses incurred by Kom Kleen
in providing service. Mr. Blair stated that City Manager Joel Asprooth and
Director of Building Operations Max Rubin have primary responsibility for
maintaining the building. Mr. Blair stated that Mr. Rubin has refused to
meet with representatives of Kom Kleen to address janitorial service
problems and has also refused to discuss this matter with Mr. Blair.
Mr. Blair stated that construction in the C17ic Center has :rented dust and
debris, making it especially difficult for Kom Kleen to perform under this
contract. He stated that the City has paid no extra money to Kom Kleen for
cleaning up after the construction associated with the Civic Center
elevator, roof and stairs to the attic.
Alderman Collens noted that the Kom Kleen contract was the result of a
competitive bid. She emphasized that the City is paying .61e firm what was
asked for in its bid to provide the services. Alderman --:ilens also
emphasized that the 'Say 17, 1989 memorandum to the Commi__ee from City staff
indicates that there had been a number of meetings between City staff and
representatives of Kom Kleen, and that survey results had been shared with
the firm. Alderman Collens also noted that Library personnel appear just as
dissatisfied with Kom Kleen's service as employees of the Civic Center, and
stated that this appears to be a clear case of a contract that did not
work. Mr. Blair emphasized that the memorandum to the Administration and
Public Works Committee does not provide raw data. City 'Manager Joel
Asprooth stated that he takes exception to the personal .crna ents by Blair
and suggested that representatives of the firm avoid redu_'ng this matter to
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 12, 1989.......... Page Three
personalities. He emphasized that the caw data can be provided if
requested.
The Committee then called an Director of Building Operations Max Rubin. Mr.
Rubin stated that the survey had been developed to monitor the performance
of a prior contractor. He emphasized that allowances have been made by the
City for the impact of Civic Center construction on the contractor. He also
emphasized that the survey focuses on office areas and restrooms, not public
areas of the building. Mr. Rubin emphasized that in monitoring the
contractor's performance he asked no less of the firm than City personnel.
He emphasized that the Building Operations Department receives daily calls
from offices complaining about the firm's performance. He stated that the
results of the survey were provided to Kom Kleen and also emphasized that
staff's review of Korn Kleen's time sheets does not indicate that employees
are working 20 hours per week, but rather 15 to 18 hours per week. Finally,
Mr. Rubin stated that Mr. Blair's comment that the prior contractor was paid
$8,000 more than Kom Kleen will receive, is incorrect. He stated that the
prior contractor bid $8,000 more than Kom Kleen to provide this service in
the current year. Mr. Blair criticized the City's survey, stating that it
is designed to generate negative responses. He emphasized that there is no
provision in the survey for positive responses. He also stressed that Kom
Kleen is taking on regular inspections of problem areas and is willing to
meet with Mr. Rubin on a regular basis. Mr. Rubin stated that two formal
meetings have been held with Kom Kleen in January and February, as well as
several informal meetings.
Alderman Rainey stated that Mr. Blair has an excellent point concerning the
nature of the City's survey, however, she stated that she believes this
building looks like the pits and that she has complained about the condition
of the first and second floors many times. She emphasized that the current
appearance of the building is an embarrassment and expressed her concern
that the next bidding process will generate the same types of problems with
contractors. Alderman Rainey emphasized that she does helieve the
Committee is willing to extend the current contract beyond one year.
Alderman Paden thanked the representatives of Kom Kleen and Mr. Rubin for
their presentations to the Committee and emphasized that Kom Kleen has the
opportunity to bid on this service if it so chooses.
Employee Accident and Iniury Annual Report - Alderman Rainey noted that the
reduction in lost work days for City employees is excellent. She stated
that she would like more periodic information on how reductions are
made. In response to a question from Alderman Rainey, 'irec".or of Safety
and Risk Management Christopher Johnson stated that the Police Department
has a conservative policy concerning the operation of Ci_y vehicles during
an emergency response or pursuit. He emphasized that there were no
accidents in 1988 involving pursuits. Alderman Rainey requested that staff
evaluate the number of Police and Fire Department vehicle accidents
occurring during an emergency response and provide additional information on
these accidents. There being no further discussion, the Committee accepted
this report.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 12, 1989.......... Page Four
PURCHASES:
Change Order for 1988-89 Curb and Sidewalk Replacement Program The
Committee voted 5--0 to recommend City Council approval of the change order
for an additional $16,995.40 of curb and sidewalk replacement as a non -bid
item requiring 2/3 majority vote.
Draperies and Equipment for Fleetwood/Jourdain Theater - The Committee voted
5-0 to recommend City Council approval of the proposal from Art Draperies
Studio Corporation at a total cost of $6.566.
Computer Equipment - The Committee voted 5-0 to recommend City Council
approval of the purchase of computer equipment from WANG at a total cost of
$25,869 as a non -bid item requiring 2/3 majority vote.
Long -Range Sewer Study - The Committee voted 5-0 to reco=end City Council
authorization of an initial contract with Harza Environmental Services, Inc.
at an estimated cost of $125,000 and to provide that additional work can be
authorized by the Director of Public Works. It was noted that the total
work under this agreement cannot exceed $200,000.
Tree Stump Cutter - The Committee voted 5-0 to recommend City Council
approval of the proposal from Vermeer -Illinois for a total cost of $15,875.
Used School Bus - The Committee voted 5-0 to recommend City Council approval
of the proposal from Amtran of Illinois, Inc. at a total cost of $23,500.
Two 3/4 Ton Pickup Trucks - The Committee voted 5-0 to recommend City
Council approval of the bid from Point One Motors at a total cost of
$24,826.30.
ITEMS FOR CONSIDERATION:
Docket 149-6A-89: Agreement with IDOT for Maintenance of State Roads - The
Committee voted 5-0 to recommend City Council approval of this agreement.
Docket 150-6A-89: Resolution 35-R-89 - Renewal of ENAW Van Lease - The
Committee voted 5-0 to recommend City Council approval of this resolution.
Docket 151-6A-89: Resolution 36-R-89 - League of Women Voters Lease Renewal
- The Committee voted 5-0 to recommend City Council apprcva, of this
resolution.
Docket 152-6A-89: Resolution 41-R-89 - Reserved Handicapped Parking Space -
622 Emerson Street - The Committee voted 5-0 to recommend City Council
approval of this resolution.
Docket 153-6A-89: Ordinance 79-0-89 - Svrinkler Svstem on City Parkways -
The Committee voted 5-0 to recommend City Council introduction of this
ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 12, 1989.......... Page Five
Docket 154-6A-89: Ordinance 80-0-89 - Amendment to Agreement Establishing,
the Solid Waste Agency of Northern Cook County - The Committee voted 5-0 to
recommend City Council introduction of this ordinance.
Docket 155-6A-89: Ordinance 82-0-89 - Special Assessment 01379 - Poplar
Avenue - The Committee voted 5-0 to recommend City Council introduction of
this ordinance.
Docket 156-6A-89: Ordinance 84-0-89 - Three Way Stop - Normandy/Lawndale -
The Committee voted 5-0 to recommend City Council introduction of this
ordinance.
Docket 157-6A-89: Ordinance 85-0-89 - Parking Restrictions - Green
Bay/Simpson - The Committee voted 5-0 to recommend City Council introduction
of this ordinance with the understanding that the aldermen of the fifth ward
would be consulted regarding this ordinance prior to City Council
introduction this evening. The Committee agreed that introduction of this
ordinance should be held if so requested by either alderman of the fifth
ward.
ITEMS PREVIOUSLY CONSIDERED:
Docket 132-5B-89: Ordinance 71-0-89 - Class D Liquor License - Hain Cafe -
This ordinance was recommended for City Council approval.
Docket 134-5B-89: Ordinance 73-0-89 - 1989 Tax Levy Ordinance - This
ordinance was recommended for City Council approval.
Docket 135-5B-89: Ordinance 75-0-89 - Four Way Stop at Leonard Place/Wesley
- This ordinance was recommended for City Council approval.
City Bills of June 7, 1989 - Alderman Collens requested that staff provide
responses concerning the following expenditures: Account 632.5:000 - $688
expenditure to ABT Television for a VCR/13" color TV; Account=3.7.33000 - an
expenditure of $103.20 to the Great Frameup for a framed rug; Account
1001.22300 - the expenditures of $17,467.20 and $13,456.55 to Veck, Mahin
and Cate for legal fees. Alderman Rainey requested that staff provide a
report on the following expenditures: Account 130.22300 - an expenditure of
$11,693.40 to Seyfarth, Shaw, Fairweather for legal services. Alderman
Rainey also noted that there were a number of expenditures f:r c^.ice
Officer advertisements on page two of this bills list. the ,'jested that
staff provide a report explaining where these advertiseren^-z sere placed and
the number of positions involved. Alderman Rainey also note- _hat the
expenditure in Account 400.29900 of $2,860 to North Shore ':wing for April
disregards seemed relatively high. She requested that staff provide a
report explaining the expenditure for April tows and Apr,! disregards
appearing in Account 400,29900. Alderman Rainey also requested a report
explaining the expenditure in Account 7800.50200 of to Attorney
Title Guarantee for acquisition.
Due to the questions concerning expenses to North Shore T,wing f=r
disregards and April tows, the Committee agreed to withhc:d the Payment
MINUTES OF 1HE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 12, 1989.......... Page Six
of $90.00 for April tows, a payment of $2,860 to North Shore Towing for
April disregards and the payment of $45.00 to North Shore Towing for a Jeep
tow. The Committee voted 5-0 to recommend City Council approval of the June
7, 1989 as amended.
COMMUNICATIONS:
Operation of City Lot #60 - Chicago/Dempster - The Committee voted 5-0 to
direct staff to operate this lot with 15 short term parking spaces and 25
long term parking spaces.
Township Bills List Inquiries - The Committee agreed to hold over this
communication.
Responses on April Township Bills List Inquiries - The Committee agreed to
hold over this communication.
Future Housing Code Actions on 2010 Emerson and 1811 Hovland Court - The
Committee agreed to hold over this communication.
Public Comment during Standing Committee Meetings - The Committee agreed to
hold over this communication.
Evanston Housing, Coalition project - Minority Contractor Participation - The
Committee agreed to hold over this communication.
ECDC Response on Status of 1818 Emerson Street Project - The Committee
agreed to hold over this communication.
Subcommittee on Litter Control. - Alderman Collens expressed her interest in
serving on this Subcommittee to replace Alderman Raden. She emphasized that
she believes the subject matter addressed by the Subcommittee is urgent and
encouraged the Subcommittee to establish a meeting date.
OTHER BUSINESS:
Streetlight Subcommittee - Alderman Rainey reminded staff that the
Streetlight Subcommittee is supposed to meet in June.
Committee Communications - Alderman Collens requested that the next
Committee Chairman separate communications requiring atta ti^r. fr_m those
provided for informational purposes. She encouraged the -hairman to
rearrange the Committee's agenda to allow more time for=onsideration .f
those matters requiring the attention of the Committee.
There being no further business, the meeting was adjourned at 9:00 P.M.
Respectfully submitted,
VO ��-
Bruce Zimmerman
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of June 26, 1989
Members Present: Aldermen Paden, Rainey, Collens, Wold, £sch and Juliar
Members Absent: None
Staff Present: Adamus, Aiello, Asprooth, Barber, Boddie, Engel, Fair,
Haynes, Jacobi, Jennings, ❑lkowski, Rubin, Wirth, Witt
and Wolinski
Presiding Official: Alderman Juliar, Chairman
Summary of Action:
The meeting was called to order at 7:36 P.M. by Alderman Paden,
MINUTES:
The Committee voted 5-0 to approve the Committee's June.12, 1989 minutes as
submitted.
COMMUNICATIONS:
(Alderman Juliar arrived at 7:39 P.M.)
Township Bills for May, 1989 - The Committee tailed on Township Supervisor
Edna Summers to respond to questions concerning the bills list for May. In
response to a question from Alderman Rainey. Township Supervisor Summers
indicated that the Town Fund -Administrative Expense listed as $9,369.30 was
in error and the correct amount should be reduced by $3.'00 A response was
requested explaining why the payroll for May was approxima_e:y $2,000
greater than the previous month. Alderman Rainey quest' re: the payment for
five months 3f rent in this bills list rather than a mon " :y ;ayment
Township Supervisor Summers indicated that the rent is norma.:y paid when
the bill arrives. Staff was asked to provide a response =xp_aining the
procedure for payment of rent in the Civic Center. The .)rnittee was
advised by the Township that the A.T. T. FY1988 bills inc_•iled were for a
final payment for a new telephone system. The Committee ,_;--c Toned the
payment for Julian Coleman and Company which indicated i' _ far services
for April and May. The Committee pointed out that all bi::s :.__..
included payments f,)r Julian Coleman and Company and as?_-: wa_
possible that we were paying twice for the same service _�_ronse `: ...
the Township was requested by Alderman Rainey. A length;
followed concerning the payment of medical bills from Fet .;ry, March an^4
April in this month's bills list. The Committee questionai -.`.e holding -f
bills from February. March and April, which are for the ;:-:::us fiscal
year, until June since this may reflect a lower than act.a: expense for
medical payments in the previous fiscal year. The Towns,:. .-d:cated tha:
at the end of the year when cash flow becomes a problem ^._.._;: bi::s art,
held until adequate cash is available to make a payment. .:as ai
indicated that the estimate of final expenses for the pry:_ .- year :nc_aced
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 26, 1989.......... Page Two
an estimate for medical bills. The estimate was based on bills in hand and
bills that were expected to be received for the previous fiscal year. The
Committee was advised that approximately $34,000 was included in the
estimate of medical bills for the previous fiscal year and the actual
expense was $36,360.18.
Alderman Rainey commented on the complexity of trying to follow the Township
bills and requested a better system be established so that bills can be paid
in a more timely fashion. It was also requested that bills be marked when
they are received by the Township. Alderman Rainey indicated that the
computer programming operations which are costing $50.00 per hour are not
helpful.
In response to a question from Alderman Wold, the Committee was advised that
cash flow is a problem at the end of the tax year until tax funds are
received in in March. A discussion of the use of reserve funds followed.
Alderman Wold questioned the $650 expense for glasses on page 9 of the bills
list packet and was advised that this expense was for several pairs of
glasses. The expense to Evanston Radiologist, Inc. of $32.50 for glasses
was questioned and the Township advised that there was apparently an error
in the coding of this bill. The Committee pointed out that there are many
errors on the bills list and those errors make it difficult for the
Committee to review the bills list.
Alderman Paden commented on the response to her questions (response dated
June 15, 1989) and advised that the current format for response was
confusing and asked that a clearer response be provided in the future.
Alderman Paden also indicated her concern about two individuals from the
Township at the same conference using separate cabs to and from the airport
and at other times during the conference. The Township was asked to provide
a response indicating if the $50 per diem rate is applies: even if a meal is
provided with the registration fee for the conference. The Township was
also requested to provide verification that Mrs. Love, :6e wife of one of
the attendees, was not along at this conference.
The Township was asked to provide a response indicating ''e status of the
April and May telephone bills which have not appeared or. :he bills list and
why they are not being paid in a timely fashion. It was again indicated
that prompt payment of bills would make review much easier.
It was moved by the Committee to exclude the bills at t..- :^ttsm sf page 9
of the bills list:
Michael G. Speigel $ 650.00 Giassez
Evanston Radiologists, Ltd. $ 32.50 Glasse_
$ 958.50 X-ray
$ 7.50 Other me -.:cal care
The bills list was approved with the previously noted amen.;ments by a vote
of 6-0.
Township Bills List Inquiries (held over from 5/22) - !'`.e ".mmi"_ee voted
6-0 to accept this communication.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 26, 1989.......... Page Three
Responses on April Township Bills List Inquiries (held over from 6/12) - The
Committee voted 6-0 to accept this communication.
City Bills List Inquiries - The Committee voted 6-0 to accept the
communications. Alderman Rainey requested that staff evaluate recruitment
practices in the future to reduce the high cost of filling vacancies in the
Police Department.
Future Housing, Code Actions at 2010 Emerson and 1811 Hovland Court (held
over from 6/12) - The Committee voted 6-0 to accept this correspondence.
Alderman Paden requested that she be given the case numbers for these
actions and asked that she be periodically notified of the status of the
work at these two locations.
Public Comment During Standing Committee Meetings (held over from 6/12) -The
Committee felt that it was already handling on a routine basis public
comment during normal standing committee meeting times.
Evanston Housing Coalition Project - Minority Contractor Participation (held
over from 6/12) - Alderman Paden indicated that the Minority Business
Enterprise (MBE) participation on this project has been reduced from 51% to
11% and firms from Chicago rather than Evanston have been working on the
project. Alderman Paden requested a response indicating what contract
opportunities are available for MBE's on this project and how many MBE's
from Evanston can apply so that she can respond to her constituents. The
Committee voted 6-0 to accept this correspondence.
ECDC Response on Status of 1818 Emerson Street Project - The Committee voted
6-0 to accept this correspondence.
(Alderman Rainey left the meeting at this time.)
Vac -All Repairs - The Committee voted 5-0 to accept thia,-orrespondence.
Status Report on Fleet Services Capital Expenditures - -he Committee voted
5-0 to accept this correspondence.
Fire Department Monthly Report - May - The Committee voted 5-0 to accept
this correspondence.
Payments to North Shore Towing on June T, 1989 Bills L; The Commit`.G
indicated that this was approved under the City Bills :nqu:^ies
previously-onsidered.
Request to Schedule 1990-91 Budget Public HearinF, - Alderman Juliar adv:sed
the Committee that a Public Hearing would be held during :he Administration
and Public Works Committee on July 24, 1989 and that staff will publish
appropriate public notices. The public meeting is requir?d to allow the
public to comment prior to preparation of the annual bu.ge'
Bills List of June 21, 1989 - Alderman Collens requester _nai staff pr::v:de
a response concerning the following expenditures: Accc sln .114500 -
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 26, 1989.......... Page Four
$684.00 and $508.35 expenditures to DeHinton and Company for ribbons.
Alderman Esch requested that staff provide a response concerning the
following expenditure: Account 1712.28800 - $50.00 expenditure to Jean's
Greens, Inc. for plant service at the Robert Crown Community Center.
(Alderman Rainey returned at this time.)
Alderman Rainey requested that staff provide responses concerning the
following expenditures: Account 716.21200 - $1,548.53 and $10,925.00
expenditure to Case Power and Equipment for repair to damaged cutting edge
and power equipment. The Committee noted that a $10.00 refund for a
spay/neuter deposit was refunded from the Parking System Management Fund
(Account 1800.09164) and this should be corrected. Alderman Rainey
commented on the expenditure of $5,818.78 in Account 200.34100 for safety
shoes and the expenditures in Account 1915.21200 for $5,000, and Account
7405.21200 for $5,145 to Menini Cartage, Inc. as being in excess of $5.000
which should be submitted for public bid. Staff advised that they will
investigate alternate bidding on these items in the future.
PURCHASES:
Change Order - Church/Chicago Pro.iect - The Committee voted 5-0 to recommend
City Council approval of the change order for various items included in the
Church/Chicago Project with a total additional Cost of $54.967 to be paid
from the existing contingency fund on the project. The protect cost of
$7.138,560, which has been approved by City Council, is not increased.
(Alderman Rainey left the room at this time.)
Consulting Services for Environmental Concerns - The Committee voted 5-0 to
recommend City Council approval to hire Environmental Risk Consultants to
provide the City with information as to the extent of the possible
contamination on City owned property along Maple and Bens)r. Avenues near the
CTA viaduct at a cost of $37,050.
Civic Center Janitorial Services - The Committee voted 4.1 ,Alderman Paden
voting nay) to recommend City Council approval for the low bid from
Tri-Angle Maintenance Company at a total cost of $40,770.96.
Library Janitorial Services - The Committee voted 4-1 :Alderman Paden voting
nay) to recommend City Council approval for the second .a ^;; frOn
Tri-Angle Maintenance Service, Inc. at a total cost it =.
Sand, Stone and Concrete - The Committee voted 5-0 to rec:r^end City Council
approval for the following proposals: (1) The low bid frog Tonyan Brothers
for sand at the unit prices bid for an estimated annual cD:t of $15,746; (2)
The low bid from Vulcan Materials for stone at the unit pri-�-s bid for an
estimated annual cost of $a9,940; {3) The low bid from Bu:::er's Ready Mix
for concrete at the unit prices bid for an estimated annual --�st :f $13,625.
McGowen Park Redevelopment - The Committee voted 5-0 to r_._F.e�'_ :ity
Council approval of the low bid from R.F. Idriss Landscap—�P, :t a total -ast
of $33,211.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 26, 1989.......... Page Five
Printing of Parkin; Tickets - The Committee voted 5-0 to recommend City
Council approval of the low bid from Moore Business Forms for a total cost
of $10.505.
Three Used Compact Vehicles - The Committee voted 5-0 to recommend City
Council approval for the proposal from Government Fleet Sales, Inc. for a
total cost of $25,500 as a non -bid item requiring 2/3 majority vote.
Emergency Purchase; Telemetry Radio and Equipment for Ambulance Service -
The Committee voted 5-0 to recommend City Council approval of the purchase
of equipment from Motorola Company which is critical to the maintenance of
full ambulance service by the City's Fire Department at a cost of $6,952,
ITEMS FOR CONSIDERATION:
Docket 159-68-89: 1989-93 Capital Improvement Program - No action was taken
on this item, Discussion on this item will be held at the July 10, 1989
Administration and Public Works Committee meeting which will begin at 6:30
P.M. to provide adequate time for discussion by Committee members. The City
Manager requested that questions by Council be submitted prior to the
meeting so staff can provide written responses at tho Jul; 10 meeting.
Docket 164-6B-89: Resolution 37-R-89 - Lease Renewal - E.n.B.A. - The
Committee voted 5-0 to recommend City Council approval of this lease.
Docket 165-6B-89: Resolution 40-R-89 - Public Easement - Emerson/Maple - The
Committee voted 4-1 (Alderman Paden voting nay) to recommend City Council
approval of this resolution. Subsequent to this action ;after Alderman
Rainey returned to the room) the Committee reconsidered this item and voted
6-0 to hold this item for the next meeting.
Docket 166-6B-89: Resolution 45-R-89 - Easement Agreement with Commonwealth
Edison - The Committee voted 4-1 (Alderman Paden voting nay) to recommend
City Council approval of this easement agreement.
Docket 167-6B-89: Resolution 46-R-89 - Acauisition of Transportation Center
Property - The Committee voted 4-1 (Alderman Paden voting nay) to recommend
City Council approval of this resolution.
(Alderman Rudy entered the room at this time.)
Docket ib8-bB-89: Drdinance 4b-0-89 - Special Assessmen, .r.393 -_a•urnh=
Place/Lake Shore Drive - Several affected property owner= -ere '.n :he
audience to discuss this proposed Special Assessment. :-1:ar
indicated that he would like to hold this item over when. 70rQ _:r..e would be
available to hear the comments from the citizens and ai:_•4 ampi? _ime for
discussion of this matter. Alderman Collens asked if an eval.a_'.)n had been
conducted to add additional angle parking along Lake Shire Gr:re and what
impact this might have on the traffic in the neighborhoc�. an, ,:so whether
or not closing the area and creating a parking lot had teen �:.•°:�ered.
Staff indicated that these options had not been evaluated an,! _"3t this
additional evaluation could be provided. Alderman Rudy his
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 26, 1989.......... Page Six
support of these additional evaluations and their impact on this project.
The Committee voted 5-0 to hold this item over for future consideration.
(Alderman Rudy left the room at this time.)
Docket 169-6B-89: Ordinance 83-0-89 - Alley Vacation - Emerson/Maple The
Committee voted 4-1 (Alderman Paden voting nay) to recommend City Council
introduction of this ordinance.
(Alderman Rainey returned to the room at this time.)
Docket 157-6A-89: Ordinance 85-0-89 - Parking, Restrictions - Green
Bay/Simpson - The Committee voted 6-0 to recommend City Council
introduction of this ordinance with the understanding that Alderman Horton
would be contacted prior to the beginning of the Council meeting.
Docket 170-6B-89: Ordinance 86-0-89 - Plumbing Code Amendments - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
Docket _171_-6B-89: Ordinance 88-0-89 - Fine for Parking in Cut -de -Sac - The
Committee voted 6-0 to hold this item in Committee.
ITEMS PREVIOUS CONSIDERED:
Docket 153-6A-89: Ordinance 79-0-89 - Sprinkler System on City Parkways -
This ordinance was recommended for City Council approval.
Docket 154-6A-89: Ordinance 80-0-89 - Amendment to Agreement Establishing,
the Solid Waste Agency of Northern Cook County. - This ordinance was
recommended for City Council approval.
Docket 155-6A-89: Ordinance 82-0-89 - Special Assessment 41379 - Poplar_
Avenue - This ordinance was recommended for City Counci'. approval.
Docket 156-6A-89: Ordinance 84-0-89 - Three Way Stop - `ormandf/Lawndale -
This ordinance was recommended for City Council approval
There being no further business, the meeting was adjourned at 9:07 P.M.
Respectfully submitted.
i
David H. Barber
Draft Not Avoroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 10, 1989
Members Present: Aldermen Rainey, Paden, Collens, Wold, Esch and Juliar
Members Absent: None
Other Aldermen
Present: Aldermen Brady, Davis, Feldman, Korshak, Lanyon,
Morton, Nelson. Rudy, Warshaw, Washington and Wollin
Staff Present: Adamus, Aiello, Asprooth, Barber, Fair, Figurelli,
Jennings, Lindwall, Olkowski, Tonkinson, Shonk, Shulse,
Roethle, Wirth, Wright and Zimmerman
Presiding Official: Alderman Rainey, Chairman
Summary of Action:
The meeting was called to order at 6:34 P.H. by Alderman Rainey.
CONSIDERATION OF 1989-93 CAPITAL IMPROVEMENT PROGRAM - Alderman Rainey
opened the discussion by outlining the procedures for the evening's meeting
and provided a brief description of the Capital Improvement Program
schedule. The meeting was then turned over to City Manager Asprooth who
provided a brief summary of the proposed 1989-93 Capital Improvement
Program. City Manager Asprooth briefly summarized the comments contained in
his cover letter dated June 22, 1989 indicating the total expenditures for
the five year period amounted to $108,907,985 with tax supported general
obligation bonds amounting to $27.120,000 over the five year period.
Additional GO bond debt supported by Sewer System revenues amounting to
$15,800,000 and Water Revenue Bonds totaled $3,000,000 are also included in
the plan. Tax Increment Financing and Special Assessmen' r-:finen's will also
be necessary to support the proposed program. City Manager Asprooth
indicated that this proposed Capital Improvement Program _onforms to the
City budget policy on growth in the income tax levy and indicated that the
plan identifies projects as necessary and desirable. It is anticipated that
the proposed plan will be submitted to City Council for approval on July 24,
1989. and the bid opening and award and adoption of the ::nd or.:nance is
scheduled far September 11. 1989.
The Committee Chairman then opened the meeting for Alder -an:,: ;ues::3n:zg
with initial questions centered on the proposed Library ;ro;ect. In
response to a question from Alderman Wold, City Manager Asprooth indicated
that the sale of bond anticipation notes as proposed in '-ne program would
create the need for long term financing since the short _arm notes do list
for only approximately three years, and that there was a Eight risk that we
would not earn as much in interest as we would pay in :.._ergs' on -he short
term notes. Several Aldermen expressed concern over t"e s',,)r*fil' of
$4,000,000 in the financing of the proposed project. i`.--1 rr:p,sed plan
includes $17.000,000 in financing for the $21,000,000 rr__ac` .a:dNrman
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 10, 1989.......... Page Two
Warshaw requested that staff consider phasing of construction to possibly
minimize the impact of the $4,000,000 shortfall. In a response to Alderman
Juliar, Library Director Donald Wright indicated that only limited federal
and state dollars are available to assist with Library projects and that
staff is investigating further any possible source of federal or state
funding. Currently, funding is limited to $250.000 on any one project, but
Mr. Wright indicated amendments are being considered to allow for an
additional $250,000 for specialized Library equipment which could bring the
total possible federal dollars on the project to $500,000. In response to a
question from Alderman Feldman, City Manager Asprooth indicated that the
cost of the project is estimated on a construction start date of 1990 and
that this price was inflated from the 1988 estimate at an annual rate of 6%,
and includes an additional $1,000,000 for other costs such as land
acquisition not included in the previous estimate. In response to a
question from Alderman Brady, City Manager Asprooth indicated that the
current estimate should be close if the project proceeds on schedule.
Alderman Esch expressed concern with phasing of the proposed project and
possible paring down of the project after bids are received based on
experience with construction of the dog pound. City Manager Asprooth
indicated that several of the concerns with the dog pound were actual
decisions made prior to construction and that the project was not a phased
project. Alderman Collens indicated that the $4,000,000 shortfall which
exists at the present time should not stop the City from proceeding with the
financing plan for this project at this time, since there are still twelve
months to determine the final financing plan. It was moved ny Alderman
Collens to confirm the financing plan for the Library project based on the
schedule of construction commencing in 1990. The motion was approved 6-0.
Alderman Rainey questioned the $40,000 included in the 1991-12 segment of
the plan for asbestos removal in the Library. Staff responded that even
though the demolition was part of the project for the Library the asbestos
removal item is still a specialized task in the demolition and was included
in this segment of the plan to keep all asbestos removal ::gym together.
Alderman Rainey requested a response about including this. :-em with the
Library, project and whether or not specifications could oe worded to include
this item with the contract for demolition of the Library -n a response to
Alderman Rainey, staff advised that the asbestos removal at the Police
Station was for removal in the basement and garage area whim was not
previously renovated under separate contract.
Alderman Rainey asked for a discussion by staff n the == _-: axpend;".;re
for the Jans Golf Course project. Staff advised that " ._-x;4?nd::ure :5
listed as a desirable project and would remain so unless : : 1 requested a
change to necessary. The Committee was advised that th._ T-z_=er is being
considered by the Planning and Development Committee. A:,e.^man Coiiens
stated that it would be a prudent move to help prevent :fie :intinued -recline
of the golf course and advised that it does serve a br,a,e7 _:iNntele than
only the old or the young golfers as was previously ind::s-ec was also
stated that this course will not be a golf course whi,-h::: -.mpe:e greatly
with other large courses in the area. Alderman KorshaK ~.._ ,d :hat he had
asked at the last Planning and Development Committee meN::-1 4nat the :::y
will get in return for its expenditure of $84,000. He `,~--.er s_atad :nat
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 10, 1989.......... Page Three
the response included in the packet for the July 10 meeting did not
adequately respond to his question and that the matter will be further
discussed by the Planning and Development Committee.
Alderman Rainey expressed concern that the proposed improvements to the
entranceways listed in the plan were primarily directed at the entrances on
the west side and that entrances on the south side of the city should be
considered. Staff responded that space was a limiting factor on the south
side entrances, but would provide a response for the next meeting.
In response to a question by Alderman Rainey concerning the $216,000 item
for parking garage stair tower, staff indicated that the Administration and
Public Works Committee had earlier rejected a proposal for improvements to
the stair tower but without full Council action staff was reluctant to
remove the item from the Capital Improvement Program.
Alderman Collens requested more specifics on the Green Bay Road improvements
listed in the plan and asked why so many of the proposed improvements are
listed as desirable rather than necessary. Staff responded that the safety
improvements included in the project are listed as necessary while aesthetic
improvements such as landscaping are listed as desirable. Staff further
stated that it is hoped that in the future possible outside sources of
funding might become available to help make the improvements less costly to
the City.
Alderman Rainey questioned the timing of the proposed improvement to the
Dobson/Brummel park in light of recent damage caused by a car which occurred
a few weeks ago. Staff indicated it will review the matter and provide a
response at the next meeting concerning the scheduling of the improvements
to the park and the damage in the park.
After a few other questions by Aldermen on this matter, it was indicated by
Chairman Rainey that additional discussion will be held on this :natter at
the July 24, 1989 meeting of the Administration and Publi^ Words "�mmittee.
The meeting was recessed at 7:45 P.H. and resumed at 7:50 P.H
MINUTES:
The Committee voted 6-0 to approve the Committee's June 26, 1989 minutes as
submitted.
COMMUNICATIONS:
Township Bills List Inquiries - No response was received from -ne Township
to the inquiries made by the Committee at the previous meeting. Staff was
advised by the Township that the Township only appears before the
Administration and Public Works Committee once a month and that their
response would be provided at the next meeting. It was agreed by the
Committee that a timely response is appropriate and necessary and that in
the future the Township should submit their response at _;;P (,:lowing
meeting rather than waiting for a full month. Staff is _, re:iy this
information to the Township Supervisor.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 10, 1989.......... Page Four
City Bills List Inquiries - The Committee voted 6-0 to accept the
communications.
Condition of North Shore Towing Lot - The Committee requested that
additional information be provided on the records kept by the Police
concerning complaints and results of their periodical meetings as required
in the contract. The Committee questioned whether the contract was a two
year contract that would be required to be advertised for bids at the end of
its current term (August 31, 1989) and also asked if there were other
companies in the area, specifically in the city of Evanston, that could
provide this service. Since staff members present were unable to answer
these questions, the Committee held this item for the next meeting.
City Bills of July 5, 1989 - Alderman Coilens requested that staff provide a
response concerning the following expenditure: Account 1000.29900 - $425
expenditure to Dr. Homer Johnson for consultant services. Alderman Paden
requested a response concerning the following expenditure: Account
1605.32000 - $36.07 expenditure to McMaster Carr for belts. Alderman Rainey
requested that staff provide a response concerning the following
expenditure: Account 6914.22900 - $1,125 expenditure to Allen Consultant
Services for negotiation service.
The Committee voted 6-0 to accept the Bills List of July 5, 1989.
PURCHASES:
Maple Avenue Improvements - Clark Street to University Place - The Committee
voted 5-1 (Alderman Paden voting nay) to recommend City Council approval of
the low bid from Artley Paving at a total cost of $175,404.36.
Resurfacing Parking Lots #4, 027, and 030 - The Committee voted 6-0 to
recommend City Council approval of the low bid from Johnson Paving at a
total cost of $56.067.95.
Poplar Avenue Relief Outlet Srwer - The Committee voted 5-0 to recommend
City Council approval of the low bid from LoVerde Construction at a total
cost of $404,734.
Two Tractors for Parks and Streets Departments - The Committee voted 6-0 to
recommend City Council approval of the low bid from J.I vase Company at a
total cost of $49,974.
Fire Hydrant Sand Blasting and Painting - The Committee -roten o-0 _o
recommend City Council approval of the proposal from Thomas Sandblasting at
a total cost of $6,600 as a non -bid item requiring 2/3 majority vote.
Thirteen (13) Streetlight Poles - The Committee voted 6-C 'o recommend City
Council approval of the proposal from Bell & Gustus/Berm+. Wallace Lighting,
Inc, at a total cost of $14,429 as a non -bid item rzqu:r:.nt 213 majority
vote.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 10, 1989.......... Page Five
Thirteen (13) Streetlight Poles - The Committee voted 6-0 to recommend City
Council approval of the proposal from Bell & Gustus/Bernd, Wallace Lighting,
Inc. at a total cost of $14,429 as a non -bid item requiring 2/3 majority
vote.
ITEMS FOR CONSIDERATION:
Docket 159-6B-89: 1989-93 Capital Improvement Program - The first part of
this meeting was held to discuss this proposed program, and additional
discussion will be held at the July 24, 1989 meeting, where it is
anticipated it will be recommended to City Council for consideration.
Docket 172-7A-89: MRDGC Easement Agreement for Poplar Avenue Storm Sewer -
The Committee voted 6-0 to recommend City Council approval of this easement
agreement.
Docket 173-6B-89: Resolution 32-R-89 - Prevailing Wage Rates for Public
Works Projects - The Committee voted 6-0 to recommend City Council approval
of this resolution.
Docket 165-6B-89: Resolution 40-R-89 - Public Easement - Emerson/maple - The
Committee voted to hold this item in Committee.
Docket 174-7A-89: Resolution 47-R-89 - Acquisition of 1024 Emerson Street -
The Committee voted 5-1 (Alderman Paden voting nay) to recommend City
Council approval of this resolution.
Docket 175-7A-89: Resolution 48-R-89 - Authorizing the Lease of City,
Vehicles - The Committee voted 6-0 to recommend City Council approval of
this resolution.
Docket 168-6B-89: Ordinance 46-0-89 - Special Assessment 01383 - Burnham
Place/Lake Shore - It was indicated that a report will be forthcoming on
this matter and the Committee voted to hold this item in :.:Irun:ttee.
Docket 171-6B-89: Ordinance 88-0-89 - Fine for ParkinP in Cul-de-Sacs - The
item, originally held over on June 26, 1989 was discussed by the Committee.
Alderman Juliar indicated he is sympathetic to the intent but was concerned
with the arbitrariness of only ticketing parking in cu_-te-sacs with this
higher rate and felt the item needed more consideration .y_,erman Wol3
indicated that a cul-de-sac existed in her ward that enough 3-
that parking in the cul-de-sac presented no problem an,: '__' rlat :t "Wa-Z
improper to make parking in all cul-de-sacs illegal. ___rman Collens
indicated the cul-de-sacs in her ward cannot accommodate earring and a
traveling car and asked if the fine proposed is the sar:e :ine for
obstructing traffic. Staff responded that the only fire n at is higher is
for parking in handicapped spaces. It was indicated that :he issue raised
by Alderman Horton was in response to loitering in cul-:e-=a:s and not
necessarily a traffic problem. The Committee directed :i-
Engineering David Jennings to discuss the issue further Marton
and report back at the next meeting.
I 1 11 w I111I 111 11 1111 111 �I I I'II I 11 11
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 10. 1989.......... Page Six
Docket 177-7A-89: Ordinance 90-0-89 - Overnight Parking - Pitner/Washington
- The Committee voted 6-0 to recommend City Council introduction of this
ordinance.
SPECIAL ITEM - TOWNSHIP AUDIT - At this point in the meeting Alderman Rainey.
introduced an additional item on the agenda which was referred by Alderman
Korshak at a previous Council meeting. The reference by Alderman Korshak
was for an independent audit of the Township records and submitted in
response to that report was a proposal from the City's auditor obtained by
Finance Director Robert Shonk. Alderman Collens commented on the ability of
the City to hire a different auditor than the Township hires to review their
records and felt that a discussion of the selection of the auditor with the
Township Supervisor may be more appropriate. Alderman Rainey indicated that
the Township has already selected an auditor and that a letter has already
been signed to perform their annual audit. It was indicated that the audit
for the last two years has only provided two minor comments and that it was
felt the Township auditor has not been doing an adequate job of reviewing
Township records. Alderman Rainey indicated, however, that out of respect
for the current auditor for the Township this item should be put on the back
burner until they have completed their audit. Alderman .hens suggested
that if the audit is unsatisfactory, then this second audit might be
necessary. Alderman Wold asked if Alderman Rainey would meet with the
Supervisor to review the audit procedures. Staff is to request of the
Township a schedule for the current audit and a copy of the letter of
agreement.
ITEMS PREVIOUSLY CONSIDERED:
Docket 169-6B-89: Ordinance 83-0-89 - Alley Vacation - Emerson/Maple This
item was held by City Council at the July 10, 1989 meeting.
Docket 157-6A-89: Ordinance 85-0-89 - Parking Restrictions - green
Bay/Simpson - This Ordinance was recommended for City ":�unci: approval.
Docket 170-68-89: Ordinance 86-0-89 - Plumbing Code Arne:,'-Ients - This
Ordinance was recommended for City Council approval.
Chairman Rainey reminded members that the Subcommittee �n Lit'ar will be
meeting on July 24, 1989 at 7:00 P.H. and that the next neeting of the
Administration and Public Works Committee will include s ?,,b::- :searing on
the 1990-91 Budget.
There being no further business, the meeting was adjourned at ? 41 P.M
Respectfully submitted,
David H. Barber
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 24, 1989
Members Present: Aldermen Rainey, Paden, Collens, Wold, Esch and Juliar
Members Absent: None
Staff Present: Adamus, Aiello, Asprooth, Barber, Boddie, Booth,
Brooks, Casey, DiCanio, Engel, Fair, Figurelli,
Gillespi, Rancher. Jacobi, Lindwall, Tonkinson,
Szymanski. Roethle, Washington and Wright
Presiding Official: Alderman Rainey, Chairman
Summary of Action:
The meeting was called to order at 7:37 P.M.
MINUTES:
The Committee voted 6-0 to approve the Committee's July 10, 1989 minutes as
submitted.
TOWNSHIP BILLS FOR JUNE, 1989 AND TOWNSHIP RESPONSE TO MAY BILLS LIST
INQUIRIES - The Township was asked if there were any bills for medical
purposes for June and whether any bills other than those approved at last
month's meeting were processed. The Township responded that no bills were
processed and no checks issued. The Committee questioned the medical bills
payments since the May bills list included payments for February, March and
part of April and the Committee has not approved any medical bills for the
remainder of April, May or June. A lengthy discussion continued about the
process for payment of bills and approval of the bills list. Questioning
centered around the items deleted from the previous bills list and whether
those deleted bills had been paid. The Township responded that when a bill
is received it is dated, stamped as received and that bills are included on
the computer and one check for each vendor is sent out per the approved
bills list. Medical bills are behind since processing by the vendors is
slow. The Township indicated that even though a check covers many dates of
service, even to the same client, authorization is given for services to the
physician, and a bill for each service is in the Township files.
Questioning returned to the bill for Evanston Radiologist deleted from the
previous bills list to determine the exact physical location of the check.
It was determined that even though these items were deleted from the bills
list, the Township processed payment. Alderman Rainey indicated that no
payment is ever to leave until this Committee (Administration and Public
Works) approves payment. It is a violation of State Statutes to process
bills without Committee approval and the approval by the Committee is their
responsibility in performing their fiduciary responsibilities under State
Code. The bill was not approved by the Administration and Public Works
Committee and should not have been sent to the vendor.
ilAi n gl� II' i� Ili °III' �i I''III' 19 I11 1 1 In rl i Il ills s I�' I II Ali II II ' I@,I il,ll'S�I 'III I� it "Ip I �n i
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 24, 1989.......... Page Two
In response to a question from the Committee, Township Supervisor Summers
indicated that all bills are reviewed to be sure duplication of payment does
not occur. The Committee requested that in the future lists of services
should not include the names of clients.
In response to a question from the Committee, Township Supervisor Summers
indicated that the bills for August, 1988 and December, 1988 for the Cook
County Legal Assistance Foundation were bills for services that the Township
accountant discovered had not been submitted to the Township. The Committee
asked if contracts did not stipulate automatic payment to the vendors
similar to rent payments for the Civic Center. The Township responded that
payments are only made from invoices for services performed.
Alderman Rainey requested a response to the exact rent for the Family Focus
indicated on the bills list as $666.66, and also requested verification that
this was not a double payment since the May bills list included a $325.33
payment for March and $650.66 for April and May, 1989. Alderman Rainey
moved and the Committee approved removing the $666.66 rent payment from the
bills list. The motion passed 5-1 (Alderman Juliar voting nay).
Alderman Rainey requested responses to the following:
(1) Status of April and June phone bills for the Work Opportunity Program.
(2) Status of April and May phone bills for the Clerical Training Program.
(3) The expenditure of $1,955 on the Township Report for a computer for
the Clerical Training Program was questioned. When and where will
this show up on the bills list for approval? Has this item been paid
for yet?
(4) The Township Monthly Report showed an expenditure of $1,554.91 for
client lunch and transportation. Is this money disbursed as cash,
and how are records maintained regarding these disbursements?
(5) The Township Monthly Report shows medical payments of $22,380. Is
this for previously incurred and approved expenses, and were these
payments part of the $36,360 approved on the May Bills List? If not,
when will they appear on a Bills List?
(6) There appear to be many items on the Monthly Report not on the Bills
List and items on the Bills List not on the Monthly Report. An
explanation of the Monthly Report and how it relates to the Bills
List is requested.
(7) What work was performed for the $350 expenditure for Professional
Services included under administrative overhead. Also include a copy
of the invoice.
The Committee voted 6-0 to accept the Township Bills List less the $666.66
rent payment previously deleted.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 24, 1989.......... Page Three
Public Hearing on 1990 -91 Budget - The Public Hearing was held and one
individual requested an opportunity to speak. Jane Facente, representing
the League of Worsen Voters, was present. The League of Women Voters'
statement indicated support of the Budget Policy Resolution allowing citizen
input into the budget process at this early stage. Their general budgetary
concerns, based on LWV positions and priorities, were expressed. The solid
waste management area is of concern. The household recycling program is a
positive step, but education should continue. Also, markets for recycled
products must be developed. Ms. Facente expressed LWV concern cbout the
expanded Library. Council was urged to keep Library funding a top
priority. Increased effort to broaden its tax base and explore other
revenue sources is supported by the LWV.
COMMUNICATIONS:
City Bills List Inauiries - The Committee voted 6-0 to approve these
communications.
Evanston Housing Coalition Proiect/Minority Contractor Participation - The
Committee voted 6-0 to accept this communication.
Poliev an Plantings in Parkways - Alderman Collens indicated that this item
needs additional discussion and should be pursued, especially as plantings
relate to public safety. She indicated that additional direction should be
provided for staff as there is a tremendous variety of plantings in
parkways. Many of the plantings represent no safety problem, while others
do represent safety problems. This communication was held until the next
meeting, at which time staff will provide an additional response on this
matter as it relates to possible problems with public safety.
Evanston Communitv Television Cornoration 1988 Annual Report - The Committee
voted 6-0 to accept this very informative report.
Boot Program Status Report - The Committee voted 6-0 to accept this report.
Alderman Rainey indicated that the program is working well and revenues have
increased. Staff indicated that voluntary payment of parking tickets has
also increased as awareness of the booting program has increased throughout
the city. The Committee discussed changing the number of tickets required
to implement the boot from 20 to 10. After discussion, the Committee voted
6-0 to approve changing the number of tickets needed to boot a vehicle from
20 to 10.
Response on North Shore Towing, - The Committee voted 6-0 t: accept this
communication.
Dobson/Brummel Construction Update - The Committee voted 6-0 to accept this
communication.
Fire Department Monthlv Report - June. 1989 - The Committee voted 6-0 to
accept this communication.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 24, 1989.......... Page Four
Response to 1989-93 Capital Improvement Program Inquiries - The Committee
Indicated it will discuss this issue under the discussion of Docket Item
159-6B-89.
Plan Commission Statement - The Committee voted 6-0 to accept this
communication.
Bills List - City Bills of July 19, 1989 - Alderman Collens requested that
staff provide a response concerning the following expenditures: Account
1717.30600 - $765.66 expenditure to Edward Don & Company for table settings.
The Committee voted 6-0 to accept the bills list of July 19. 1989.
PURCHASES:
Radios for the Fire Department (Non -Bid Item requirinx 2/3 maiority vote) -
The Committee voted 6-0 to recommend City Council approval of the proposal
from Motorola for a total cost of $7,865.
Special Assessment 01376 (Alley North of ?Mulford, East of Ridge Avenue) -
The Committee voted 6-0 to recommend City Council approval of the low bid
from Capital Cement at the unit prices bid for a total estimated cost of
$51.346.
Special Assessment #1378 (Alley North of Lyons Street, East of Laurel
Avenue) - The Committee voted 6-0 to recommend City Council approval of the
low bid from Capital Cement at the unit prices bid for a total estimated
cost of $96,837.05.
Special Assessment #1380 (Arnold Place) - The Committee voted 6-0 to
recommend City Council approval of the low bid from Johnson Paving at the
unit prices bid for a total estimated cost of $69,736.
Special Assessment #1381 (Michigan Avenue) - The Committee voted 6-0 to
recommend City Council approval of the low bid from Johnson Paving at the
unit prices bid for a total estimated cost of $63.357.
Special Assessment 01382 (Judson Avenue) - The Committee voted 6-0 to
recommend City Council approval of the low bid from Johnson Paving at the
unit prices bid for a total estimated cost of $68,350.
Fire Hydrants - The Committee voted 6-0 to recommend City Council approval
of the low bid from Ziebell Water Service at a total cost of $11,055,
Fleetwood/Jourdain Roof Replacement - The Committee voted 6-0 to recommend
City Council approval of the low bid from Leinenweber Roofing Company, Inc.
at a total cost of $84,000.
Special Service District Sidewalk Maintenance Program - The Committee voted
6-0 to recommend City Council approval of the low bid from Artley Paving at
a total cost of $64,876.68.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 24, 1989.......... Page Five
Micro Paver Reinspection Program (non -bid item requires 2/3 majority vote) -
The Committee voted 6-0 to recommend City Council approval of the proposal
from Infracon Infrastructure Management Consultants, Inc. at a total cost of
$8,900.
Parking Lot Pavement Evaluation (non -bid item reauires 2/3 maiority vote) -
The Committee voted 6-0 to recommend City Council approval of the proposal
from Infracon Infrastructure Management Consultants, Inc. at a total cost of
$10,675.
ITEMS FOR CONSIDERATION:
Docket 159-6B-89: 1989-93 Capital Improvement Program - Alderman Rainey
indicated her intent to request that the plan be amended to include the
Dobson/Brummel Park Improvements in 1991-92 and switch this project with the
Lakefront Lagoon Sealing. Alderman Juliar indicated he opposed the switch,
indicating that the project at the lake needs to be finished and if the lake
level rises it will definitely be a needed project. It was indicated that
the Committee needs to consider the improvements to the Dobson/Brummel Park
in relationship to all other park improvement projects. Alderman Collens
indicated that since this project was not to be proceeding this year, all
park projects should be evaluated together and then priorities determined.
It was noted, based on a previous correspondence, that a lot of work has
been done in the Dobson/Brummel Park to date and that maybe the additional
work could wait until the year it is scheduled in the plan. Alderman Wold
indicated that she relies on staff judgment for scheduling of these
improvements, even though parks in her ward do need additional work. The
Committee voted 2 (yea) 4 (nay) to make this modification. The motion
failed. Alderman Rainey questioned $216,000 in 1990-91 for Stair Tower
Improvements and $200,000 for the Parking Garage Enclosure at the Sherman
Avenue Parking Garage. Alderman Rainey indicated that these improvements
apparently are in there based on a perception by the public of a safety
problem and that these items should be deleted from the plan. After
discussion, the Committee indicated its desire to deal with these items
separately after the impact of the new Church/Chicago parking facility can
be measured. The Committee left this item on the Capital Improvement
Program at this time. The Committee briefly discussed the $84,000
expenditure for the Sans Golf Course, indicating that the item was still in
the plan as a desirable project. City Manager Asprooth indicated that until
Council either deletes the project or makes the project necessary it will
stay as a desirable project. The Committee then voted 6-0 to recommend City
Council approval of the 1989-93 Capital Improvement Program.
Docket 165-68-89: Resolution 40-R-89 - Public Easement - Emerson/Maple - The
Committee held this item until August 14, 1989.
Docket 182-78-89: Resolution 49-R-89 - Use of NFT Funds for Micropaver
Reinspection - The Committee voted 6-0 to recommend City Council approval of
this resolution.
Docket 168-6B-89: Ordinance 46-0-89 - Special Assessment #1383 - Burnham
Place/Lake Shore - Staff indicated the report is almost complete on this
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 24, 1989.......... Page Six
item and that Aldermen Juliar and Rudy requested that a meeting be held with
the property owners prior to the item being considered again by the
Administration and Public Works Committee. This meeting should be held
prior to August 14, 1989. The Committee held this item.
Docket 183-7B-89: Ordinance 65-0-89 - Recovery of Costs for Hazardous
Substance Removal and Abatement -- The Committee voted 6-0 to recommend City
Council introduction of this ordinance.
Docket 171-6B-89: Ordinance 88-0-89 - Pine for Parking in Cul-De-Sacs - The
Committee held this item until staff prepares a response.
Docket 184-7B-89: Ordinance 91-0-89 - Installation of Parking Meters in
Parking Lot #60 - The Committee voted 6-0 to recommend City Council
introduction of this ordinance.
Docket 185-7B-89: Ordinance 94-0-89 - Neighborhood Traffic Controls at
Harrison/Lincoln: Harrison/Prairie: Crrington/Colfax - The Committee voted
6-0 to recommend City Council introduction of this ordinance.
Docket 186-7B-89: Ordinance 95-0-89 - Expansion of Residential Parkins•,
District A - The Committee voted 6-0 to recommend City Council introduction
of this ordinance.
Docket 187-7B-89: Ordinance 96--0-89 - Changing Poplar to One -Way at Isabella
- The Committee voted 6-0 to recommend City Council introduction of this
ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 177-7A-89: Ordinance 90-0-89 - Overnight Parking - Pitner/Washington
- The Committee recommended approval of this ordinance.
Docket 169-68-89: Ordinance 83-0-89 - Alley Vacation - Emerson/Maple - This
item was tabled by City Council at the July 10, 1989 meeting. It Was not
discussed by the Committee.
There being no further business, the meeting was adjourned at 9:03 P.M.
Respectfully submitted,
David H. Barber
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 14, 1989
Members Present: Aldermen Rainey, Paden, Collens, and Esch
Members Absent: Aldermen Wold and Juliar
Staff Present: Adamus, Aiello, Alexander, Asprooth, Barber, Engel.,
Fair, Figurelli, Gillespi, Jacobi, Jennings, Rubin,
Shonk, and Tonkinson
Presiding Official: Alderman Rainey, Chairman
Summary of Action:
The meeting was called to order at 7:34 P.M.
MINUTES:
The Committee voted 4-0 to approve the Committee's July 24. 1989 minutes as
submitted. The Committee voted 4-0 to approve the minutes of the Litter
Subcommittee meeting held on July 24, 1989.
TOWNSHIP RESPONSES TO JUNE BILLS LIST INQUIRIES - The Committee voted to
hold discussion on this item until the next meeting when someone from the
Township would be present to answer questions. Alderman Paden commented
that some of her previous questions had still not been answered by the
Township and requested that the Township provide a response. Alderman
Rainey asked the Township, prior to the next meeting, to take another try at
explaining how the bills list and the monthly Township Report relate to each
other.
COMMUNICATIONS:
City Bills List Inquiries - The Committee voted 4-0 to approve this
communication.
Policy on Plantings in Parkways - Staff presented a brief video presentation
showing several locations listed in the communications submitted on July 24.
1989. In response to a guestion, staff indicated that once a complaint is
received the area is visited by staff to determine if a problem exists. If
the area presents a visibility problem, it is dealt with under Section
9-5-17 of the City Code if it is a kept (cultivated) area, If the area is
just weeds, it is dealt with under Sections 8-6-1 through 8-6-3. The
property owner is notified and if the property owner fails to respond in a
given time. the City takes action to remedy the problem. After discussion
of the issue, it was decided that the City would continue to deal with
plantings in parkways on a complaint basis and those areas creating a
visibility problem would be dealt with by the Traffic Engineer. The
Committee voted 4-0 to remove this item from the Agenda.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 14, 1989.......... Page Two
Asbestos Removal in Library. - In response to a quw"tion, staff advised that
the asbestos removal would be a separate contract under the overall
demolition contract for the Library project, but that we do not intend to do
this work well in advance of other demolition work resulting in additional
costs for reinsulatign between the time the asbestos is removed and other
demolition work would take place. The Committee voted 4-0 to accept this
communication.
Solar Basket Locations - The Committee members were asked to provide input
to staff for additional areas, other than those shown in the
correspondence. The Committee voted 4-0 to accept this communication.
Fire Department Monthlv Report - The Committee voted 4-0 to accept this
communication. Alderman Esch requested a response indicating how many of
the lockout/lockin responses were at Northwestern properties.
ECTC Communication - The Committee voted 4-0 to accept this communication
from Frank Sternberg, President of the Evanston Community Television
Corporation.
BILLS LIST: CITY BILLS OF AUGUST 9 1989 - Alderman Collens requested that
staff provide a response concerning the following expenditure: Account
605.29900 - $560 expenditure to Family Focus for client stipends. Alderman
Paden requested that staff provide a response concerning the following
expenditure: Account 1703.34500 - $62.39 expenditure to Block and Company
for money trays. The Committee voted 4-0 to accept the bills list of August
9, 1989.
PURCHASES:
Work Clothing for AFSCME Employaes - The Committee voted 4-0 to recommend
City Council approval of the bid from North Shore Uniforms for the City's
annual requirement of work clothing at the unit prices bid for a total
estimated cost for the year of $15,731.25.
T.P. Sewer Inspection - The Committee voted 4-0 to recommend City Council
approval of the low bid from National Power Rodding for a total cost of
$25,674.88.
Police Towinr Contract - The Committee noted that the report indicated the
list of bidders from which proposals were solicited was not attached as
indicated in the report. The Committee requested staff consider including a
vendor notification list with with all future purchase reports. In response
to a question, staff indicated that this contract includes the same
evaluation procedures that were included in the previous contract. In
response to a question from the Committee about what work has been done to
make improvements as indicated in the report, Robert Cole and Steve Muslin,
co -owners of North Shore Towing, indicated that they have been adding gravel
and providing some excavation service for many years to improve the
conditions of the lot. The Committee indicated that 'hey have received
reports from the Police Department that North Shore Towing provides a good
service and the response is excellent. However, they have also heard
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 14, 1989.......... Page Three
from citizens who have had their cars towed and they have negative comments
concerning the operation, especially the condition of the lot. Alderman
Rainey indicated that citizens with cars towed should be treated with more
respect from the North Shore Towing Company. In response to a question from
the Committee, Steve Muslin indicated that the City of Evanston provides
North Shore Towing with approximately 20% of their overall business.
Alderman Collens indicated that she has not received complaints and that her
own experience was positive. Alderman Rainey indicated concern with the
increase of the automobile towing charge from $45.00 to $50.00 (an 11%
increase) and the daily storage charge from $8.00 to $10.00 (a 251.
increase). Alderman Rainey indicated that she had been asked to remove this
item from the consent agenda so that it can be discussed on the Council
floor in open meeting. The owners of North Shore Towing indicated that the
increases were necessary to help compensate for their increased tax bills
and for large increases in their Workers Compensation payments. The
Committee requested something more positive from the owners of North Shore
Towing to indicate what improvements will be made. The Committee also
indicated that other costs involved in this contract, such as booting costs,
are not shown on the report. The Committee voted to hold this item until
further information is provided.
Sweeper for Parking System - The Committee voted 4-0 to recommend City
Council approval of the proposal from Am -Lin Products, Inc. for a total cost
of $30,195.
Pavement Harking Contract Extension (non -bid item requiring 2/3 ma orit
vote) - The Committee voted 4-0 to recommend City Council approval of a
contract extension with Maintenance Coatings Company at a total cost of
$10,000,
Elevator Upgrading - Sherman Avenue Garage (non -bid item requiring 2/3
aajoritv vote) - The Committee voted 4-0 to recommend City Council approval
of the proposal from Commercial Elevator Company for a total cost of
$8,588.80.
ITEMS FOR CONSIDERATION:
Docket 193-8A-89: Oak Avenue Improvements - The Committee voted 3-1
(Alderman Paden voting nay) to recommend City Council approval of this item.
Docket 194-8A-89: Modifications to Property at 1839-51 East Railroad Avenue
- The Committee voted 3-1 (Alderman Paden voting nay) to recommend City
Council approval of this item.
Docket 165-6B-89: Resolution 40-R-89 - Public Easement - Emerson/Maple. - The
Committee voted to hold this item.
Docket 168-6B-89: Ordinance 46-0-89 - Special Assessment #1383 - Burnham
Place/Lake Shore Drive - The Committee voted to hold this item. The staff
report on this item was distributed.
I III m, '1' I 11 IjIill� I iiR���, � 1Jill I p
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 14, 1989.......... Page Four
Docket 195-8A-89: Ordinance 76-0-89 - Class J Liquor License - Caterers -
Mayor Barr entered the room prior to discussion on this item. Alderman
Collens indicated her support for the ordinance and suggested the fee was a
little to high. Mayor Barr indicated that it was the intent of the Liquor
Control Board to keep this license close to the guidelines for the Class C
Liquor License for alcohol served with meals and the payment structure
included in that license allows permittees to pay on the installment basis.
The Committee voted 4-0 to recommend City Council introduction of this
ordinance.
Docket 171-6B-89: Ordinance 88-0-89 - Fine for Parking in Cul-de-Sacs - The
Committee voted to hold this item.
Docket 196-BA-89: Ordinance 100-0-89 - Class D Liquor License - Lupitas -
The Committee voted 4-0 to recommend City Council introduction of this
ordinance.
Docket 197-BA-89: Ordinance 104-0-89 - Truck Traffic Modification on Grant
between Crawford and McDaniel - The Committee voted 4-0 to recommend City
Council introduction of this ordinance. Alderman Paden indicated she had
received a message that a petition had been circulated on this matter and
that it was submitted to staff. She requested that staff try to find this
petition prior to the next meeting.
Docket 198-8A-89: Ordinance 105-0-89 - Modifications to Residential Only
Parking Districts A and B - The Committee voted 4-0 to recommend City
Council introduction of this ordinance.
ITEMS PREVIOUS CONSIDERED:
Docket 183-7B--89: Ordinance 65-0 -89 - Recovery of Costs for Hazardous
Substance Removal and Abatement - The Committee recommended City Council
approval of this ordinance.
Docket 184-7B-89: Ordinance 91-0-89 - Installation of Parking Meters in
Parking Lot #60 - The Committee recommended City Council approval of this
ordinance.
Docket 185-7B-89: Ordinance 94-0-89 - Neighborhood Iraffic Controls at
Harrison and Lincoln, Harrison and Prairie and OrrinRton and Colfax -
Alderman Collens requested that this item be removed from the consent agenda
on the Council floor to allow for the deletion of the traffic control at
Orrington and Colfax. The Committee recommended City Council approval of
this ordinance, with the request that it be removed from the consent agenda.
Docket 186-7B-89: Ordinance 95-0-89 - Expansion of Residential Parking
District A - The Committee recommended City Council approval of this
ordinance.
Docket 187-7B-89: Ordinance 96-0-89 - Changing Poplar Avenue to One Way -
The Committee recommended City Council approval of this ordinance.
r
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 14, 1989.......... Page Five
Alderman Rainey acknowledged a request by Alderman Wollin for City use of
recycled products and requested that this item be placed on the agenda for a
future meeting. Alderman Rainey also indicated the need for a special
meeting of the Administration and Public Works Committee to be held on
Monday. August 21, 1989 at 7:30 P.H. to discuss the following items: (1)
North Shore Towing contract; (2) Parking in cul-de-sacs; (3) The streetlight
report prepared by staff; and (4) Liquor licenses for the sale of warm beer
and wine.
There being no further business,
Respectfully submitted,
David H. Barber
the meeting was adjourned at 9:05 P.M.
Draft Not Avvroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 21, 1989
Members Present: Aldermen Rainey, Collens, Wold and Esch
Members Absent: Aldermen Paden and Juliar
Other Aldermen
Present: Aldermen Rudy, Feldman and Warshaw
Staff Present: Adamus, Asprooth, Barber, Fair, Gillespi, Jennings,
Tonkinson and Zimmerman
Presiding Official: Alderman Rainey, Chairman
Summary of Action:
The meeting was called to order at 7:40 P.M.
COMMUNICATIONS:
Streetlight Revort - Alderman Rainey summarized background information
indicating that a survey was conducted in Highlights about a year ago
requesting citizen response on the satisfaction with streetlighting levels
throughout the city. 434 responses were received and the response was split
almost equally. A subcommittee was formed, and that subcommittee developed
a list of ten streets to investigate further. The study submitted indicated
that the lighting levels on the ten blocks investigated generally met the
guidelines of design for the streetlight system. Alderman Rainey indicated
that instead of the subcommittee meeting on this issue. the entire
Administration and Public Works Committee will now sit at the Streetlight
Committee to review this matter. Alderman Collens indicated that she had
concerns about going ahead with any of the recommendations in this study
without first establishing new standards, and that the City may be setting
up an unfair program since we may only be responding to areas where
complaints are received. Since only a few complaints were received on a
block. it is possible the rest of the residents are pleased with the
lighting system. Alderman Rainey indicated that a survey of the entire
block would be made before any changes are undertaken to determine the
attitudes of all residents of the block. Alderman Collens emphasized that
if we are to undertake any changes we should determine what old standards
need to be modified. Alderman Rainey indicated that we should proceed with
the recommendations in the report to see what impact the changes have and
indicated that we are not committing the City to any long-term improvements,
but only making improvements for this pilot program. Alderman Collens
asked, "What is the pilot study for, if not to test improvements to provide
for an upgrade of the entire system?" Alderman Warshaw indicated that the
report indicates that long stretches of the blocks tested have a very low
lighting level and a few areas fall significantly below the standards
established for the streetlight program. She indicated that proceeding with
implementing the recommendations to determine their impact to reduce these
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IV
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 21, 1989.......... Page Two
low lighting levels seemed like a sensible approach. At this point in the
meeting David Jennings, City Traffic Engineer, was asked to briefly review
his findings and specifically discuss the graphs presented in his study. He
noted which areas of each block fell below the minimum suggested lighting
level of .05 foot candles. In response to a question from Alderman Wold,
James Tonkinson, City Engineer, indicated that the original committee was
not concerned with the uniformity of light levels throughout the block and
that the criteria originally established would allow for areas to fall below
the .05 foot candle average level requested for residential streets.
Alderman Collens indicated that if we are going to proceed with changes, we
need to establish revised standards and then determine the financial impact
to undertake these improvements city-wide. After additional discussion on
this matter, Alderman Wold requested that Alderman Collens be given
additional time to develop amendments or an alternate proposal on this
issue. It was decided to hold this matter over to a future Committee
meeting.
Liquor License Sale of Warm Beer and Wine - Alderman Rainey indicated that
after this issue was defeated several years ago, there was discussion of
reviewing this matter at a future date after there would be time to review
the operation of package liquor stores within the city. alderman Collens
indicated that we ought to provide for the sale of unrefrigerated beer and
wine as a service to people who will buy this material anyway. This will
provide them an opportunity to buy closer to home and the City could use the
revenue. She indicated that we should do this conservatively, with careful
restrictions, but with not as many regulations as were intended several
years ago. Alderman Hold indicated she is not as ready to deal with this
issue and indicated that she does have a problem with this issue at this
time. Alderman Esch indicated she does have some reservations at this time
and indicated her concerns with the square footage requirements that were
previously in the ordinance on this matter. She felt that the large square
footage restriction would indicate the demise of small stores in the
neighborhoods. At this point in the meeting, staff provided a letter
provided by Jewel Companies, Inc. prepared in September, 1981, projecting
the total amount of sales for beer and wine at that time. City Manager
Asprooth indicated that we have received more current (but very rough)
information from two large stores in the community and they provided
significantly different estimates of potential revenue. One store indicated
that their annual sales volume for beer and wine would be approximately
$1,000,000 to $1,500,000 per year and the City could estimate between
$50,000 and $75,000 from the 5% liquor tax and $10,000 to $15,000 from the
11 sales tax. The other store indicated that their sales would approximate
$4,000 per week or $416,000 per year from both stores which would result in
approximately $20,800 from the 5% liquor tax and $4,160 from the 1% sales
tax. It was noted that in stores Where full liquor sales are offered (beer
and wine sales, plus hard liquor) the beer and wine component usually
amounts to 90% of the total alcohol sales. In response to a question from
the audience. Alderman Rainey explained that Alderman Esch's concern with
the 10,000 square foot limit was from the previous ordinance and that the
issue being discussed was a new discussion and any component of the previous
ordinance was up for modification. She explained that Alderman rsch`s
concern was that the large square footage requirement would deny small
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 21, 1989.......... Page Three
stores the opportunity to sell beer and wine and they would then be provided
an unfair competitive edge with the larger stores.
Debbie Bernsten, part owner of Bernsten Brother's Market, indicates that
their small store cannot deal competitively with the larger stores, but that
she is against any restrictions which will give the bigger stores an unfair
advantage. The smaller stores will not be able to survive.
Reverend John Norwood commented that he was concerned with the agenda last
week which considered two items to add liquor licenses within the community
and is again concerned that the Committee is considering an item which will
provide for more sales of alcohol. With the current alcohol and drug
problem, he feels enough is enough. Reverend Norwood indicated he has
contacted 30 ministers in the community and requested that they announce
from their pulpits that now is the time to cry out and denounce liquor sales
in the city of Evanston.
Mrs. Doris Rudy was at the meeting to oppose the sale of more alcohol within
the community. She indicated that alcohol is a drug and the City would be
better to decrease the number of outlets rather than to increase them as is
being discussed. She commented that we are deluding ourselves in thinking
that we will be increasing revenues. It is estimated that for every one
dollar in sales of alcohol, there is a corresponding $7 in expenses
associated with crime, lost time on jobs, illness, etc. and urged the
Committee to drop the discussion on this matter.
Alderman John Rudy indicated he has discussed this matter with a doctor at
Evanston Hospital. The discussion indicated that if alcohol did not have
the long history that it has, it would probably be considered a prescription
drug. Many people will not use alcohol responsibly, it is a destructive
element in our society and we should not be increasing the number of outlets
within the community. Alderman Rudy asked why we are considering this issue
again as it seems every few years we continue to look at ways to expand the
sales of alcohol in the city. Alderman Rainey indicated that the issue has
been raised as a possible means of increasing revenue.
Rachael Kelly, with the Women's Christian Temperance Union, expressed her
opposition to the sale of alcohol in the community. She indicated that the
revenue aspects of the proposal would not be positive. The other negatives
of the sale of alcohol far outweighed any positives, and many statistics
were presented by Hs. Kelly, indicating the negative aspects of the use of
alcohol.
Debbie Bernsten commented that the small businesses do not need alcohol
sales in their stores. This sales situation would present different
problems to accommodate alcohol sales. She has talked to other independents
and they feel that alcohol sales would not be a plus for their businesses.
She offered that maybe the increase in revenues indicated might be offset by
the loss in sales at the package stores currently in operation in the
community.
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 21, 1989.......... Page Four
Eleanor Boyer, an Evanston resident, indicated her concern about the alcohol
sales in the corner market in their neighborhood where children frequently
pass by. She indicated she felt alcohol sales in these stores would
increase crime in the neighborhoods as well as litter, noise and potential
violence problems.
Alderman Collens indicated that the last time this was considered the
Aldermen were polled and suggested that this be pursued again to determine
whether there is sufficient interest in Council to either pursue the matter
further or to drop the matter at this time. Alderman Rainey indicated that
she would work with staff to develop a questionnaire to be distributed to
members of Council in the near future. It was requested that the survey
include information on potential revenue so that Aldermen would have this
information.
PURCHASES:
Police Towing Contract - Alderman Warshaw indicated that problems in the
yard at North Shore Towing need to be addressed, such as additional
lighting, repair of the huge ruts and elimination of the ponding problems.
She also indicated that the employees working at the company need to know
where a car has been stored so that customers do not have to search through
the yard to find their vehicles. Alderman Wold requested information on how
many complaints had been received, as her experience with North Shore Towing
was not extremely negative. Staff responded that since April eight
complaints have been received. Alderman Warshaw indicated that the problem
is especially severe at night since it is very dart: and can be very
intimidating, and that most people do not file a complaint as they are
already embarrassed at having their car towed. Alderman Feldman indicated
he wanted to be sure that any complaint system that has been or will be set
up is a thorough system which will enable us to accurately judge the
complaints received. He indicated that it is also our responsibility to
establish standards to be met by North Shore Towing rather than allow them
to set standards based on our loose specifications. He indicated that it
cannot be all right for people to pay $45.00 to have their car towed and
then have to walk through mud to get to their vehicle. He indicated we
should set the standard of what we expect and the phrase "neat and clean" in
the contract is not sufficient. We should also establish criteria for the
way customers are treated by our contractor. It was indicated that some
stone had been added at the gate entrance, but that there was no assurance
that the gate area will remain in this acceptable condition. Alderman
Collens indicated that if specific items are needed they should be added to
the contract but questioned how we can specify the way the contractor deals
with clients. In response to a question from the Committee. staff indicated
that only one bid was received because of certain restrictions in the
specifications, more specifically lot size and the requirement that the lot
be in or very near the City of Evanston and near public transportation
facilities. Alderman Wald asked if Aldermen Feldman and Warshaw could work
with staff to incorporate their changes into the contract documents and
possibly delay the approval of this purchase for a meeting or two. City
?tanager Asprooth advised that we need this contract in place by August 31,
1989. In response to a question from the Committee, staff indicated that
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 21, 1989.......... Page Five
the contract is an annual contract with provisions for renewal on an annual
basis and that all renewals of this contract will come back to City Council
for approval. Alderman Rainey emphasized that we should set standards to be
met by the contractor and that we should not wait for complaints to make
changes. She would like to see the contractor evaluated and a complaint
system developed, such as a post card for comments to be sent to staff for
review. Staff provided assurance to the Committee that the Police
Department is taking this matter seriously and understands that the towing
company needs to be responsive to comments and complaints by both staff and
the citizens. Alderman Feldman stated that he has no personal knowledge on
the way the North Shore Towing Company has interacted with customers. His
complaint it primarily on the physical condition of the lot. In response to
a question, staff advised that the sign indicating customers may call the
Police Department with complaints has been there for a significant amount of
time. It was suggested that the receipt given to the customer have a space
Indicating that complaints concerning the operator could be directed to the
Police Department along with a phone number. Staff was requested to provide
additional response to the Committee prior to the next meeting. The matter
was held in Committee until the next meeting.
ITEMS FOR CONSIDERATION:
Docket 171-6a-89: Ordinance 88-0-89 - Fine for Parking in Cul-de-Sacs - The
Committee was advised that the issue in question by Alderman Morton was
people parking in cars at dead end streets and not on streets with
cul-de-sacs. The area in question was an area already marked as a no
parking zone and current legislation could be used to deal with this
problem. Other areas that are not marked as no parking zones could be
modified and considered for no parking zones on a case by case basis. After
discussion, the Committee moved to drop this item from the agenda.
There being no further business, tie meeting was adjourned at 9:05 P.M.
Respectfully submitted,
Dav d H. na ber
Members Present:
Members Absent:
Staff Present:
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 28, 1989
Aldermen Rainey, Collens, Esch, Juliar and Wold
Aldermen Paden
Adamus, Aiello, Asprooth, Barber, Booth, Casey, DiCanio,
Engel, Pair, Figurelli, Gillespi, Hresja, Jacobi, Jennings,
Olkowski, Powers, Tonkinson, Volberding, and Wolinski
Presiding Official: Alderman Rainey, Chairman
Summary of Action::
The meeting was called to order at 7:35 P.H.
MINUTES:
The minutes of the meeting of August 14, 1989 and the special meeting of August 21,
1989 were approved by a vote of 5-0.
Township Bills List for July. 1989
The Committee reviewed the bills and the Township responded to several questions
from the Committee. Alderman Rainey requested that the Township provide a response
providing an inventory of computer equipment used by the Township. The inventory
should be very simple, indicating the number of screens, number of personal
computers, etc. and indicate which program in the Township the computer is used
for. The Township provided two formats for listing of medical bills. The
Committee indicated that the format which indicates the breakdown with the number
of clients and total number of services is better than just providing the dollar
amounts for the services. The Township indicated, in response to a question from
the Committee, that the two listings of medical bills did not represent the same
period. The second list was provided as a sample only to determine the Committee's
acceptance of the list. The Committee recommended approval of the July Bills List
by a vote of 5-0. A bill from Behavior Management, Inc. in the amount of S5,617.50
was submitted after the bills list for Committee consideration and an additional
bill was provided by Behavior Management, Inc. which was distributed at the
meeting. The Committee voted to hold these two invoices until the next meeting.
Alderman Wold indicated that she would like a better explanation of the services
provided by the time this item is considered for approval.
Response to Inquiries from Township Bills List for June, 1989 - In response to a
question from Alderman Rainey, the Township indicated that :he $666.66 rent check
held from the previous bills list has not been mailed, and in fact, was found to be
in error and did not need to be paid. The Committee voted 5--0 to accept the
responses from the Township.
City Bills List of August 24. 1989 - Staff provided responses to the Committee's
questions at the meeting and the Committee voted 5-0 to acre-t the bills of August
24, 1989.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 28, 1989.......... Page Two
COMMUNICATIONS:
City Bills List Inquiries - The Committee voted 5-0 to accept this communication.
Response to Inquiry of Fire Department Monthly Report - The- Committee voted 5-0 to
accept this communication. The Committee asked that along with the next report
additional information should be provided on false alarms. This report should
indicate the nature of the false alarm, the location of the alarm and whether or
not the City was likely to charge for the false alarm.
Request for City Use of Recycled Products - The Committee reviewed several samples
of recycled paper products provided by the Purchasing Agent and then voted 5-0 to
accept this communication and added that the City should be encouraged to use
recycled products wherever possible.
Costs for Demolition at 1839-51 East Railroad Avenue - Alderman Rainey indicated
that this is in response to a discussion at the last meeting where staff provided
anticipated costs for demolition. This response includes actual costs for the
work. The previous communication to the Committee advised that the work would cost
between $30,000 and $40.000. Based on the bids received, it appears that the work
will cost at least $42,371 but could be as much as $60,067. There is still a
question about the low bid for asbestos removal. In response to a question from
the Committee, staff indicated that we will be involved in a review of the
proposals to determine whether the low bid is an acceptable low bid for the
asbestos removal. City Manager Asprooth indicated that we will still be moving
ahead based on approval by the Committee at the last meeting, but that we will
again provide final information, hopefully at the next meeting, on the actual cost
of this work. The Committee voted 5-0 to accept this communication.
(Alderman Morton entered the room at this time.)
Taxicab Regulations - Alderman Rainey opened the discussion by indicating that she
was not sure if we had enough information to discuss this item at length this
evening, but wanted to provide time for discussion. She indicated it appears the
main issue is the use of portable phones and answering machines versus the City
requirement for two-way radio systems for taxicabs, and the impact this regulation
has on small (independent) taxicab companies. It was noted that the Taxicab
Advisory Commission should be the agency reviewing this matter. Staff indicated
that the Taxicab Advisory Commission consists of three representatives of different
taxicab associations and is staffed by Pat Casey. City Collector. Alderman Wold
questioned whether the Taxicab Advisory Commission could be .n;ective in reviewing
this matter and whether or not the Committee should keep this matter rather than
send it to the Taxicab Advisory Commission. She indicated it .may be possible to
send the matter to the Taxicab Advisory Commission, but the Administration and
Public Works Committee would still have the ability to review their
recommendation. Alderman Juliar indicated that this was acceptable and also added
that he was not fond of the City restricting licenses in such a way that it may be
possible to create monopolies. The Committee requested that staff provide a
response indicating what changes would have to be made to the City Code and where
the City authority is for control of vehicles, drivers or both in the taxicab
business. In response to a question from Alderman Juliar, staff indicated that
regulations are not the same with respect to limousine serzice. Alderman Juliar
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMHITTEE
August 28, 1989.......... Page Three
asked that the response from staff indicate the differences in requirements for
limousine service and taxicab regulations. Attorney Spencer asked several
questions of the Committee. The Committee requested that Attorney Spencer submit
her questions in writing to staff so that they could be responded to properly by
the Taxicab Advisory Commission and then reported back to the Administration and
Public Works Committee. The Committee requested that the Taxicab Advisory
Commission meet prior to the second meeting in September so that this matter could
again be discussed by the Administration and Public Works Committee. Alderman
Morton indicated that a tangential problem to this is one of the amount of money
paid by senior citizens for taxicab service. She indicated that it is good that
this issue had been raised at this time so that we can reconsider fees for senior
citizen fares. The Committee voted 5-0 to forward this matter to the Taxicab
Advisory Advisory Commission.
(Alderman Norton left the room at this time.)
PURCHASES:
Two Used Street Sweepers (non -bid item requiring 2/3 majority vote) - The Committee
voted 5-0 to recommend City Council approval of the proposal from Schuester
Equipment Company at a total cost of $23,000.
One Used Forklift for Water Department (non -bid item requiring 2/3 majority vote) -
The Committee voted 5-0 to recommend City Council approval of the proposal from
Clark Lift of Chicago North, Inc. at a total cost of $7,000.
Special Assessment 111384 - Barton Avenue/Dobson Street - The Committee voted 5-0 to
recommend City Council approval of the low bid from Johnson Paving at the unit
prices bid for a total estimated cost of $190,419.80.
Special Assessment #1385 - Greeley Avenue - The Committee voted 5-0 to recommend
City Council approval of the low concrete bid from Capital Cement at the unit
prices bid for a total estimated cost of $95.087.
Train Station Right -of -Way Landscaping Maintenance - In response to a question from
Alderman Collens, staff indicated that the base bid was to provide work for the El
Stations and the Chicago and Northwestern Stations and that the alternates included
other sites as listed in the Purchasing Agent Report. Staff further indicated that
the additional sites were provided based on the experience of staff. These sites
were previously on a list of work that would be performed when the City could get
to it, rather than a regular schedule. This is the first time the City i> bidding
on this work and the Committee was advised that other areas can to added in the
future. The work to be provided under this contract is to commence in September,
1989 and will cover work through November, 1990. The Committee voted 5-0 to
recommend City Council approval of the low bid from Nature's Perspective, Inc. at a
total cost of $49,430,
Herbicide Application to Sewer Mains Phase III (non -bid item requiring 2/3 majority
vote) - The Committee voted 5-0 to recommend City Council approval of the proposal
from Visu-Sewer Clean and Seal, Inc. at the unit prices bid for a total estimated
cost of $34,560.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 28, 1989.......... Page Four
Rehabilitation of South Elevator at the Civic Center (non -bid item requiring 2/3
majority vote) - The Committee voted 5-0 to recommend City Council approval of the
proposal from Dover Elevator at a total cost of $13,292.
Computer Equipment (non -bid item requiring 2/3 majority vote) - The Committee voted .
5-0 to recommend City Council approval of the proposal from WANG Laboratories, Inc.
at total cost of $21,089.
Acceptance of Provosal for Engineering Services -- Underground Storage Tanks
(non -bid item requiring 2/3 majority vote) - The Committee voted 5-0 to recommend
City Council approval to hire Environmental Risk Consultants, Inc. to prepare a
study which will collect data on the estimated twelve underground tanks on City
property and prioritize the removal of those tanks for a cost of $7.000. In
response to a question from the Committee, staff indicated that it is possible that
contaminated soil may be found around some of these tanks, but that the scope of
work covered under this study is only to prioritize the removals and that the
material, if contaminated around these tanks, will be discovered at a later date.
The Committee was advised that this is only the first part of a continuing effort
included in our Capital Improvement Program.
Acceptance of Proaosal for Engineering Services - Lot #14 (Holidav Inn) - The
Committee voted 5-0 to recommend City Council acceptance of the proposal from
Desmund Associates for engineering services for work at Lot #14 at the Holiday Inn
at a cost not to exceed $5,000. In response to a question from Alderman Wold,
staff indicated that the pipes that are leaking into our garage area at the Holiday
Inn are from drainage from the Holiday Inn garage and are their responsibility to
repair. Staff will advise the Holiday Inn of these leaking pipes so that they can
begin correction.
Police Towing Contract - Alderman Collens indicated that the three items on the
memo of August 23. 1989 should be incorporated into the final agreement with North
Shore Towing. Alderman Rainey indicated she has discussed the matter with Aldermen
Warshaw and Feldman and they are satisfied but would like the item removed from the
consent agenda. The Committee voted 5-0 to amend the contract with North Shore
Towing to include the following items: (1) North Shore Towing (NST) will agree to
grade the lot on a monthly basis in order to deal with the potholes in the yard.
(2) NST will post a sign in the office notifying clients that they can request
assistance in getting their cars if they need it. If the client requests this
service an NST attendant will take their keys and go pick their car out and drive
it up to the office. (3) NST will provide an evaluation card with the customer
receipt for the customer to evaluate the service and '^ai=reatment by NST
attendants. This card will be forwarded to the Evanston Po::;e Department for its
quarterly report on NST's activities. On the card the client will be asked to make
general remarks on the following: (A) How they were treated by the NST attendant;
(B) If they asked for assistance in getting their car from the yard, did the
attendant go get the car for them; (C) Describe the condition of the yard
(potholes, muddy, etc.); (D) Describe the condition of .he car (damaged, items
missing from the car, etc.); and (E) Other general comments about the service and
suggestions for improvements. The Committee then voted 5-0 to recommend City
Council epproval of this contract. Staff also advised the ::--mittee that they have
discovered that North Shore Towing is open beyond the ?:.O P.Mtime limit as
"IIOwl 11111 I' 111 Ip II a �l� 1Piill ���II�RII �mli II" ���� I'P 11 RI 9� 11 Il ail'
it i
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 28, 1989.......... Page Five
indicated at the previous meeting and, in fact, has been open around the clock to
provide service for individuals whose cars have been towed to the lot.
ITEMS FOR CONSIDERATION:
Docket 165-6B-89: Resolution 40-R-89 - Public Easement - Emerson/Maple - The
Committee took no action on this item at the meeting.
Docket 209-8B-89: Resolution 52-R-89 - Reserved Parkinr, Space for Handicapped -
1617 Lee Street - The Committee voted 5-0 to recommend City Council approval of
this resolution.
Docket 168-6B-89: Ordinance 46-0-89 - Special Assessment #1383 - Burnham Place/Lake
Shore Drive - Alderman Juliar indicated that a meeting was held with the
neighborhood to discuss the report prepared by staff outlining alternatives for
improvements to add parking on Lake Shore Drive. Alderman Juliar indicated that:
(1) The neighbors have not changed their minds concerning the special assessments
for this project; and (2) The parking options only exacerbated the problem.
Alderman Julair requested an expanded traffic study of the area to look at the
impact that opening Lake Shore Drive north of Dempster will have on the
neighborhood. Alderman Collens indicated she would also like to see this study
done, but indicated that she does not know if we will ever find a solution
compatible to all the neighborhood, but we do need to look at all of the options.
Alderman Juliar expressed his general feeling that the streets are used by people
primarily for the beach area and the City should consider paying a larger share of
the project. Alderman Rainey responded indicating that other projects in the city
are proceeding under the special assessment program and that she is concerned with
how we proceed on this matter since actions by the Committee will be watched by
residents throughout the city who have been affected by this special assessment
program. The Committee requested a response on this traffic study at the second
meeting in September. Staff was also asked to look at the impact of making
Dempster Street a one-way street as one alternative in the study.
Docket 210-BB-89: Ordinance 97-0-89 - Amendment to HABAS Agreement - The Committee
voted 5-0 to recommend City Council introduction of this ordinance.
Docket 211-8B-89: Ordinance 108-0-89 - Series 1989 Corporate Purpose Bonds, - The
Committee voted 5-0 to recommend City Council introduction of this ordinance.
Docket 212-8B-89: Ordinance 109-0-89 - Prohibition of ParkinK - East Side of forest
- Burnham to Davis - The Committee voted 5-0 to recommend Ci:f-ouncil introduction
of this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 169-6B-89: Ordinance 83-0-89 - Allev Vacation - Emerson/Maple The Committee
took no action on this matter.
Docket 171-6B-89: Ordinance 88-0-89 - Fine for Parkinz in Cu'_-de-Sacs, - This item
was considered by the Committee on August 14, 1989 and the Committee recommended
removal of this item by Council from their agenda.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 28, 1989.......... Page Six
Docket 195-8A-89; Ordinance 76-0-89 - Class J Liquor License - Caterers - Alderman
Collens indicated that she would like to see the Committee consider a lower fee for
this license, and suggested it be around $1.800 rather than the $2,250 included in
the ordinance. She felt this was appropriate since many caterers are usually
smaller businesses than restaurants and would have a difficult time paying the
higher fee. Alderman Wold indicated she could not support this change, indicating
that caterers differ in size as do restaurants and that there are many small
restaurants within the city that would also have trouble paying the larger fee. It
was suggested that another license be created for caterers that would only allow
for the sale of beer and wine, with a fee (similar to a Class D License) of
$1,400. This license would differ from the Class J License which allows for the
sale of hard liquor, beer and wine. Staff was asked to prepare the paperwork for
this new license category. Alderman Rudy asked the Committee if there is currently
a time limit for catering at one event and if there was any limit as to how many
times one caterer could provide the service at one location. Specifically, can a
caterer provide service at the same site during the same hours on a continuing day
after day basis" The Committee responded that the ordinance provides for service
being limited from 10:00 A.K. to 1:00 A.H. except that service may be made up to
2:00 A.M. on Saturday and Sunday mornings. With respect to service on a continuing
basis, the Committee indicated that caterers would be subject to all the rules and
regulations as defined elsewhere in the City Code for caterers. The Committee
voted 5-0 to recommend City Council adoption of this ordinance.
Docket 196-8A-89: Ordinance 100-0-89 - Class D Liquor License - Luoitas - The
Committee recommended City Council approval of this ordinance.
Docket 197-8A-89: Ordinance 104-0-89 - Truck Traffic Modification on Grant between
Crawford and McDaniel - The Committee recommended City Council approval of this
ordinance.
Docket 198-8A-89: Ordinance 105-0-89 - Modifications to Residential Exemption
Parkins Districts A and B - The Committee recommended City Council approval of this
ordinance.
There being no further business, the meeting was adjourned at 8:52 P.K.
Respectfully submitted,
r
Members Present:
Members Absent:
Staff Present:
Draft Not Avoroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 11, 1989
Aldermen Collens, Each, Paden, Rainey and Weld
Aldermen Juliar
Adamus, Aiello, Barber, Ceplecha, Engel, Fair, Figurelli,
Gillespi, Jennings, Olkowski, Rubin, Tonkinson, Shonk, Wirth
and Zimmerman
Presiding Official: Alderman Collens, Chairman
Summary of Action::
The meeting was called to order at 7:30 P.M.
MINUTES:
The Committee voted 5-0 to approve the minutes of the Committee's August 28, 1989
meeting as submitted.
COMMUNICATIONS:
Repair of Manhole at Asbury/Main - Emergency Purchase - The Committee accepted the
communication.
Costs for Demolition of 839-51 East Railroad - The Committee voted 5-0 to accept
this communication. The Committee indicated that it was pleased that the Shaw
Company had accepted the low bids totalling $42,371, as opposed to the higher bids
which totaled $60,067.
Township Bills - Alderman Collens noted that there had been two invoices for
payment to Behavior Management Institute, Inc. which had been held from payment at
the last Committee meeting. Alderman Rainey moved that the Administration and
Public Works Committee deny payment to Behavior Management Institute, Inc. of the
April 30, 1989 service invoice in the amount of $5,617.50 and the May 31, 1989
service invoice in the amount of $4,707.05. Alderman Rainey suggested that the
Committee indicate to the Township that it is the intention of the Administration
and Public Works Committee that no check in any amount for my services reflected
on either of these two invoices be paid by the Township. The Committee unanimously
voiced its support for this suggestion and requested tha_ staff so notify the
Township.
Alderman Paden indicated that she had not received responses to a list of questions
she had submitted to the Township. Alderman Collens suggested that she resubmit
those questions to the Township in an effort to receive responses.
City Bills List of September 7, 1989 - The Committee reques�ed that staff provide
an explanation of the expenditure of $22.22 in account 332.29:00 t,) the Lake County
Sheriff for a summons fee, The Committee also requested _hat staff provide an
explanation of the expenditure of $2,500 charged to account 1'02.29900 for October
and November, 1989 magazine production. The Committee also requested that staff
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 11, 1989.......... Page Two
provide an explanation of where expenditures for the Arts & Recreation Magazine
appear throughout the Recreation Department accounts. The Committee voted 5-0 to
recommend City Council approval of the City Bills of September 7, 1989.
PURCHASES:
Solar Baskets - The Committee voted 5-0 to recommend City Council approval of the
proposal from Metallax Corporation for a total cost of $6,300 (as a non -bid item
requiring 213 majority vote).
Leahy Park Shelter Replacement - The Committee voted 5-0 to recommend City Council
approval of the purchase of a prefabricated restroom facility from the Winnetka
Park District at a total cost of $35,000 and acceptance of the low bid from
Comstock Construction for construction of the Leahy Park building at a total cost
of $50.730 for a combined total cost of $85,730.
Wholesale Natural Gas - The Committee voted 5-0 to recommend City Council approval
of the purchase of natural gas from Energy Resources and Environmental Management
for 240 per therm for the period October 1, 1989 to March 31, 1990 (as a non -bid
item requiring 2/3 majority vote).
Cable Franchise Fee Audit - The Committee voted 5-0 to recommend City Council
approval of the low proposal from Garrison, Byrne, Jansey and Trimarco, Ltd. for a
total cost of $5,925.
Underground Tank Removal Services - The Committee voted 5-0 to recommend City
Council approval of the proposal from Environmental Risk Consultants to provide
consulting services associated with the removal of four underground tanks at a cost
not to exceed $8,000. It was noted that this purchase would provide for consulting
services associated with the removal of the tanks but would not provide for the
costs associated with the actual removal of the tanks.
Disposable Leaf Bags - The Committee agreed to discuss this purchase report in
conjunction with the leaf collection pilot program appearing later on the
Committee's Agenda.
ITEMS FOR CONSIDERATION:
Parkway Plantings - The Committee reviewed a memorandum from staff indicating that
five locations had been identified in which parkway plantings posed safety
concerns. Alderman Rainey suggested that staff contact these property owners this
fall indicating that similar types of plantings cannot persist and informing the
property owners that this type of planting will not be a,: wed next spring. The
Committee voted 5-0 to support Alderman Rainey's suggestion.
Leaf Collection Pilot Program - The Committee reviewed a September 6, 1989
memorandum from staff describing a leaf collection pilot program which would
commence in mid -October, 1989. Staff noted that effective July 1, 1990 Illinois
landfills will no longer be allowed to accept municipal scli' waste which is mixed
with landscape waste such as grass clippings and leave= As a result, our
Sanitation crews will need to collect landscape waste z_aparately from other
municipal solid waste. Staff indicated that the pilot progrun wi11 assist the City
in implementing the city-wide program in 1990 by providing information on the
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 11, 1989.......... Page Three
volume of leaves collected, the manpower and equipment needs, the public's
acceptance of biodegradable Kraft paper bags, collection methods and the management
of the compost operation.
Alderman Rainey questioned how the three pilot program neighborhoods were
selected: Director of Public Works David Barber indicated that the staff attempted
to identify three areas which would have different volumes of leaves and also have
long and straight streets. Alderman Rainey expressed concern about leaves raked
into the street on weekends that would not be collected until Thursday. Mr. Barber
stated that the pilot program would be used to evaluate whether such a collection
method is feasible. Alderman Wold expressed concern over caking leaves in the
street and emphasized that for years the City has been telling residents not to
rake leaves into the street due to the potential that the leaves clog sewer
catchbasins. Mr. Barber stated that the City must currently deal with leaves
gathering in the curb lanes and on the streets and emphasized that a curb leaf
collection program has been successfully used in other communities. In response to
a question from Alderman Rainey, Mr. Barber noted that the City is not purchasing
enough bags to be used by residents living in the areas outside of the pilot
program areas and also emphasized that no ordinances would be required to implement
this pilot program. In response to a question from Alderman Collens, Mr. Barber
stated that contractual landscaping firms would be required to use the Kraft
biodegradable bags for yard waste collected in the pilot areas. Alderman Collens
emphasized that the sample project newsletters included in the memorandum are not
sufficient and stressed the need for more extensive publicity efforts. She
suggested that perhaps a flyer and a letter from the Mayor be included in the
publicity efforts. Alderman Collens also requested that the areas immediately
adjacent to the pilot program areas receive information explaining the program.
Alderman Rainey questioned whether cars parked along the curbs in the pilot program
areas will be towed in order for City crews to collect the leaves. Kr. Barber
stated that cars will not be towed and that if someone does park on a pile of
leaves the City will not be able to collect the leaves. Alderman Rainey emphasized
her concern over the concentrated volumes of leaves that would be placed in the
street under this pilot program.
Alderman cold acknowledged that the Committee had identified a number of concerns
for staff to consider in reference to this program, but also stated that she
recognized the need to gather information through the Pilot Program. Alderman Wold
moved that the Committee recommend City Council approval of the purchase of the
Kraft biodegradable paper bags. The Committee then voted 5-0 to recommend City
Council approval of a sole source purchase of 36,000 Kraft ;.apex bags from Dano
Enterprises, Inc. at a total cost of $11,520. Alderman ._.:ens noted that by
approving this purchase the Committee is also approving the-.;,:ementation. of the
pilot leaf collection program.
Mr. Barber stated that the informational material disseminated on the program will
be distributed with the biodegradable bags. Mr. Barber stated that samples of the
informational materials will be provided to the Committee at its September 25, 1989
meeting. Alderman Collens stated her strong belief that the informational
materials for this program should be similar in scope t3 those used for the
recycling program. Alderman Rainey requested that staff prepare a memorandum on
the budget impact of this pilot program, describing the overtime ^,st, man hours
and vehicles required for the program.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 11, 1989.......... Page Four
Docket 220-9A-89: Ordinance 106-0-89 - Amendment to Raffle License Eligibilitv -
The Committee voted 5-0 to recommend City Council introduction of this ordinance.
Docket 221-9A-89: Ordinance 113-0-89 - Amendments to Air Rights Lease for
Church/Chicago Proiect - The Committee voted 5-0 to recommend City Council
introduction of this ordinance.
Docket 222-9A-89: Ordinance 115-0--89 - Catering License for Sale of Beer and Wine -
The Committee voted 5--0 to recommend City Council introduction of this ordinance.
(Alderman Rainey excused herself from the meeting.)
Docket 223-9A-89: Ordinance 116-0-89 Fot,r-Wav Stops Lee/Elmwood and Maple/Lake -
The Committee voted 4-0 to introduce this ordinance and to waive the City Council
rules in order that this ordinance may be adopted this evening.
Docket 223-9A-89: Ordinance 116-0-89 - Four -Way Stops Lee/Elmwood and Maple/Lake -
The Committee voted 4-0 to recommend City Council introduction of this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 210-8B-89: Ordinance 97-0-89 - Amendment to MABAS Agreement - The Committee
recommended City Council adoption of this ordinance.
Docket 211-8B-89: Ordinance 108-0-89 - Series 1989 Corporate Purpose Bonds - The
Committee called on City Finance Director Robert Shonk, who noted that sealed bids
were opened today for the City's issuance of $6,235,000 in General Obligation
Bonds. He noted that the low bid from Northern Trust Company of Chicago had a net
interest rate of 6.73946%. Mr. Shonk explained that now that the bid information
had been received the following amendments to the ordinance introduced on August
28, 1989 should be approved. Page 5 is amended to include an actual rate of
interest column; page 24 is amended to include tax amounts by year and page 26 is
amended to show the purchaser and purchase price of the bonds. The Committ+gin voted
4--0 to approve these amendments and to recommend City Council adoption of the
amended ordinance.
Docket 212-8B-89: Ordinance 109-0-89 - Prohibition of Parking - East Side of Forest
- Burnham to Davis - The Committee recommended City Council adoption of this
ordinance.
OTHER BUSINESS:
The Committee acknowledged receipt of a memorandum indica.:,,g that the Taxicab
Advisory Board has scheduled a meeting on Monday, September 13. 1389 at 7:00 P.M.
There being no further business, the meeting was adjourned at 8:55 P.M.
Respectfully submitted,
Bruce Zimmerman
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 25, 1989
Members Present: Aldermen Collens, Each, Paden, Wold, Rainey, and Juliar
Members Absent: None
Staff Present: Casey, Olkowski, Tonkinson, Figurelli, Booth, Aiello,
Gillespie, Fair, Wirth, Adamus, Roethle, Jennings,
Szymanski, and Shonk
Presiding Official: Alderman Collens, Chairman
Summary of Action:
The meeting was called to order at 7:37 P.M.
MINUTES
The Committee unanimously accepted the minutes of the September 11, 1989
meeting as submitted.
Township Bills for August, 1989 - Alderman Rainey asked why there were no
medical payments on the bills list. Supervisor Summers advised that there has
been a turnover in accounts payable personnel and that medical bills will be
addressed in the near future. Alderman Paden asked for receipts pertaining to
the Supervisor's trips to Bloomington and Washington, D.C. The Committee then
voted 5-0 to approve the Township Bills for August, 1989.
Township Response to August 28, 1989 Inquiries - Alderman Paden indicated that
the response did not address the questions that she had raised. She added
that she will re -submit her questions to the Township. Alderman Rainey
commented that the information provided regarding computer equipment will be
useful in future duscussion of Township issues.
City Bills List of September 21. 1989 - The Committee requested information
regarding advance payments to several social service agencies and then voted
5-0 to recommend City Council approval of the City Bills of September 21, 1989.
COMMUNICATIONS:
Response to September 7, 1989 City Bills List Inquiries - The Committee
accepted this communication without comment.
Hauling by Menini Cartage - Emergency Purchase - The Committee accepted this
communication.
Alderman Collens reported to the Committee that a majority of Alderman opposed
the sale of warm beer and wine in grocery stores and that the topic was being
dropped from Committee consideration.
PURCHASES:
Physicians' Malpractice Insurance - Staff advised the Committee that our
broker, Financial Guardian, had negotiated further with St. Paul Insurance
Company and that the premium has been reduced to $20,464 from the previous
quotation of $34,125. The Committee voted 5-0 to recommend approval of St.
Paul's revised quote.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 25, 1989........... Page Two
Demolition of 1029 University Place - The Committee voted 5-0 to recommend
City Council approval of the low bid from K & B Wrecking at a total cost of
$15,000.
Underwater Pipeline Inspection - The Committee voted 5-0 to recommend City
Council approval of the bid from Scott Diving Company at a total cost of
$23,140.
Lakefront Path Construction - The Committee voted 5-0 to recommend City
Council approval of the low bid from Turfcare Landscaping at a total cost of
$24,209.76.
Engineerinr, Services at the Water Plant - The Committee voted 5-0 to recommend
City Council approval of the proposal from Alvord, Burdick, and Howson at a
total cost of $268,500 (as a non -bid item requiring 2/3 majority vote).
20 Tallmadge Streetlight Fixtures - The Committee voted 5-0 to recommend City
Council approval of the proposal from Gustus/Bernd Wallace Lighting at a total
cost of $11,500 (as a non -bid item requiring 2/3 majority vote).
ITEMS FOR CONSIDERATION:
Follow -Up on Leaf Collection Pilot Program - At the request of Alderman Rainey
Street Superintendent Olkowski clarified that leaf pick-up will occur during
alternate side parking prohibition times. The Committee then wished staff
good luck in implementation of the "pilot" program.
Alderman Wold arrived at this time.
Taxicab Regulations - Alderman Collens deferred discussion of Taxicabs until
the end of the tweeting.
Docket 227-9B-89: Sidewalk Sale - Chicago/Main Business District - The
Committee voted 6-0 to recommend City Council approval.
Docket 228-9B-89: Resolution 54-R-89 - Closure of Sheridan Road for Footrace -
The Committee voted 6-0 to recommend City Council approval of the Resolution.
Docket 229-9B-89: Resolution 55-R-89 - Closure of Sheridan Road for Homecoming
Parade - The Committee voted 6-0 to recommend City Council approval of the
Resolution.
Docket 230-9B-89: Resolution 56-R-89 - SWANCC Balefill - The Committee voted
6-0 to recommend City Council approval of the Resolution.
Docket 168-6B-89: Ordinance 46-0-89 - Special Assessment #1383 - Burnham Place
- Alderman Collens deferred discussion of this matter until the end of the
meeting.
Docket 231-9B-89: Ordinance 117-0-89 - Sale of Surplus Property - Vehicles -
The Committee voted 6-0 to recommend City Council introduction of the
Ordinance.
Docket 232-9B-89: Ordinance 118-0-89 - Sale of Surplus Property - Canoes - The
Committee voted 6-0 to recommend City Council introduction of the Ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 25, 1989........... Page 'Three
Docket 233-9B -89: Ordinance 119-0-89 - Casino Nights - Charitable Fundraising,
- The Committee voted 6-0 to recommend City Council introduction of the
Ordinance.
Docket 234-9B-89: Ordinance 120-0-89 - Sale of Land - 100-122 Chicago Avenue -
Alderman Rainey stated that she had some concerns regarding the land use
language in the proposed Ordinance adding that she will make the necessary
changes and bring them to the Council on October 10, 1989 when the Ordinance
will be considered for adoption. The Committee then voted 6-0 to recommend
City Council introduction of the Ordinance
ITEMS PREVIOUSLY CONSIDERED:
Docket 220-9A-89: Ordinance 106-0-89 - Amendment to Raffle License Eligibility
- The Committee recommended City Council adoption of this Ordinance.
Docket 221-9A-89: Ordinance 113-0-89 - Amendment to Air Bights Lease for
Church/Chicago Project - The Committee recommended City Council adoption of
this Ordinance.
Docket 222-9A-89: Ordinance 115-0-89 - Catering License for Sale of Beer and
Wine - The Committee recommended City Council adoption of this Ordinance.
Taxicab Regulations - Alderman Collens began the discussion by acknowledging
receipt of the Taxicab Advisory Board's recommendation to not allow cab owners
to operate independent of an Association. Alderman Collens asked for comments
from those present opposed to the Board's recommendation. Numerous issues
were raised by Name Spencer, speaking on behalf of several owners, as well as
owners Charles Mack, James Fuller, Archie Watson, and Albert Wood. These
issues included: a new Association has been formed. Will it be represented on
the Taxicab Advisory Board?; the current associations do not allow input from
all owners; what would be the impact on City staff if independents are allowed
to exist and complaints would have to be dealt with by staff?; why are there
only 140 licenses?; why require 24 hour phone service?; should the Taxicab
Advisory Board be expanded to include drivers?; what is the City's legal
authority to regulate taxi associations; and, what is the difference In
taxicab operations and service levels since 1978 when the number of licenses
was reduced from 200 to 140?
Members of the Committee agreed that there are several far reaching issues
that needed to be addressed. They asked staff to provide further information
for the October 10, 1989 tweeting: an historical perspective of the taxicab
industry in Evanston, including the role of the Taxicab Advisory Board; a
legal opinion regarding the City Council's authority to regulate taxicab
associations; and a survey of how other suburbs regulate taxicabs. Alderman
Collens advised the audience that this subject will be discussed further at
the next meeting and invited all those affected by the taxicab regulations to
attend.
Docket 168-6B-89: Ordinance 46-0-89 - Special Assessment #1383 - Burnham Place
- Alderman Collens indicated that there is currently no strong recommendation
as to how to proceed with the parking and traffic flow Issues associated with
this project. Alderman Juliar stated that upon advise of Counsel, he could
not vote on this Ordinance and would participate in discussion as a citizen as
opposed to an Alderman.
u
MINUTES OF THE ADMINISTRATION AND PUBLIC W0RKS COMMITTEE
September 25, 1989........... Page Four
In response to questions from Alderman Wold, Traffic Engineer Jennings
confirmed that under plan 116 there would be 36 additional parking spaces
between Dempster and Greenwood (for a total of 86) and 35 additional spaces
between Burnham and Dempster, however the recommendation of the local Board of
Improvements did not Include angle parking on both sides of Lake Shore between
Burnham and Dempster. The Board had originally recommended a 30 foot wide
street at that location with parallel parking on one side only. Alderman
Collens verified with Mr. Jennings that the angle parking and 20 foot aisle
presented in plan #6 would require the use of more green space. Alderman Wold
asked If Parking System funds have been utilized for similar on -street parking
situations in the past. Mr. Jennings stated that Parking System funds are as
a rule used only in situations where revenues generated will cover associated
expenditures. Mr. Jennings added that any increases In recreational revenues
would be credited to the general fund, not the parking fund.
Alderman Collens recognized Mr. Shel Newberger who stated that the large
number of participants in recreational activites at the Dempster Street
lakefront made it necessary to address the issue of where to park their
vehicles. Alderman Collens summarized the discussion by defining four issues
to be addressed: first, the amount of concrete versus green space; second,
the utilization of cul-de-sacs; third, what portion of the project should be
included in the Special Assessment system; and finally the overall parking
situation at the lakefront. The Committee then voted unanimously to continue
further discussion of the pending Ordinance at the October 10, 1989 meeting.
At that time staff is to provide a response to a citzen request to keep
Burnham Place 27 feet wide ( instead of the 30 feet recommuended by the Local
Board of Improvements).
There being no further business, the meeting was adjourned at 9:00 P.M.
Respectfully submitted,
Christopher J nson
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of October 10, 1989
Members Present: Aldermen Collens, Esch, Juliar, Paden, Rainey and Wold
Members Absent: None
Others Present: Alderman Morton
Staff Present: Aiello, Barber, Boodie, Booth, Brenniman, Casey,
Ceplecha, Engel, Fair, Figurelli, Hrejsa, Jacobi,
Jennings, Rubin, Tonkinson, Shonk and Zimmerman
Presiding Official: Alderman Collens, Chairman
Summary of Action::
The meeting was called to order at 7:30 P.H.
MINUTES:
The Committee voted 5-0 to accept the minutes of the September 25, 1989
meeting as submitted.
City Bills of October 5. 1989 - (Alderman Juliar arrived at this time.)
Alderman Paden requested a memorandum explaining the expenditures charged to
Account 2651.99500 under the Church/Dodge Revitalization Project. Alderman
Collens requested information on the expenditure of $2,510 to Robinson Iron
charged to Account 100000,00670 for the Rose Garden. The Committee also
requested that staff prepare a memorandum explaining the expenditures to the
Karlson Home Center appearing on page 43 for the new Fire Station #4. The
Committee agreed to withhold approval of $7,239.34 in expenditures to
Karlson Home Center, Inc. appearing on page 43 of the bills list until the
explanation is provided at the next meeting.
Staff also noted that there was a correction on page 17 of the bills list
and that the $35,340.43 expenditure in Account 1001.22300 should be $5,907
for a total bill of $2,045.695.54. The Committee then voted 6-0 to amend
this total by withholding the payment of $7.239.34 to Karlson Kitchens and
to recommend City Council approval of the October 5, 1989 Bills List in the
amount of $2,038,456.20.
COMMUNICATIONS:
Response to September 25. 1989 City Hills List Inquiries - The Committee
voted 6-0 to accept this communication.
Fire Department Monthly Report - August, 1989 - The Committee praised the
Fire Department for its new report format and voted 6-0 to accept this
communication.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 10, 1989.......... Page Two
PURCHASES:
Roof Replacement at the Water Plant - The Committee voted 6-0 to recommend
City Council approval of the low bid from James Mansfield and Sons for a
total cost of 351,316.
Utility Truck Service Body, - The Committee voted 6-0 to recommend City
Council approval of the low proposal from Monroe Truck and Equipment Company
for a total cost of $8,052.
Repairs at the Sherman Avenue Parking Garage - The Committee voted 6-0 to
recommend City Council approval of the low bid from Zera Construction for a
total cost of $75,900.
Fall Plant Material -- The Committee voted 6-0 to recommend City Council
approval of the purchase of plant materials from three nurseries for a total
cost of $17,084.50.
Road Salt - The Committee voted 6-0 to recommend City Council approval of
the low bid from Domtar Salt Company at a unit price of $24.16 per ton for a
total estimated cost of $72,480.
Water Plant Fixed Assets Evaluation and Inventory - The Committee voted 6-0
to recommend City Council approval of a proposal from Alvord, Burdick and
Howson for a fee not to exceed $28,000.
Change Order - Clark Street Viaduct Engineering Services - The Committee
called on City Engineer James Tonkinson who explained that the $22,000
previously approved for analyzing contaminated material had not been added
to the original upset figure of $235,000. He explained that the revised
upset figure as the result of this change order would be $295,000, The
Committee voted 6-0 to recommend City Council approval of this change order
for consulting services provided by Envirodyne Engineering, with a new upset
figure of $295,000.
Request to Approve a Pending Change Order for the Church/Chicago Proiect -
The Committee voted 6-0 to recommend City Council approval of a change order
in the amount of $49,317 to Poblocki and Sons for the purchase of redesigned
interior and exterior signage for the Church/Chicago Parking Garage.
ITEMS FOR CONSIDERATION:
Docket 168-6B-89: Ordinance 46-0-89 - Special Assessment #1383 - Burnham
Place - Alderman Rainey moved that the Committee accept the recommendation
of the Board of Local Improvements to pave Burnham Place from Sheridan Road
to Lake Shore Boulevard and pave Lake Shore Boulevard from Burnham Place to
Dempster Street.
Alderman Wold inquired as to whether the residents affected by this Special
Assessment have a preference over whether Burnham Place is 30 feet wide or
27 feet wide. Alderman Collens explained that the 30 foot width provides
better space for passing vehicles. In response to a question from a
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 10, 1989.......... Page Three
resident, Alderman Collens clarified that the City is not changing any of
the parking regulations currently in effect on Burnham Place.
Alderman Juliar informed the Committee that he cannot vote on this matter
due to his residency in the area affected by this Special Assessment, and
that he would be discussing this matter as a citizen and not an alderman.
City Traffic Engineer David Jennings also clarified that the City is not
contemplating adding parking to Burnham Place. Alderman Wold noted that if
parking is not proposed, a 27 foot width seems sufficient. Alderman Rainey
stated that she has heard only one individual speak in support of a 27 foot
width for Burnham Place and noted that there appears to be no great
outpouring on whether the street is 27 feet or 30 feet wide. Shel Newberger
and Gwen Jennings identified themselves as residents in support of a 27 foot
width street and stated that they believed their other neighbors would also
support the 27 foot width. Mr. Juliar noted that two of the five affected
residents are present and believe that the 27 foot width would be
preferable.
Alderman Collens stated that she is satisfied that the City has considered
different options involving traffic and parking in this area. and has
sufficiently evaluated the advantages and disadvantages of each option. She
stated that she is not persuaded that any of these options would result in
improved parking or traffic. Shel Newberger voiced his support for the 27
foot width on Burnham, but emphasized that he views Burnham Place as a
separate issue from Lake Shore Boulevard. He emphasized his belief that the
City is the only true resident along Lake Shore Boulevard due to the
adjacent lakefront parks. He stated his belief that it is inequitable to
require property owners to pay for the paving of Lake Shore Boulevard from
Burnham to Dempster Street. He views this as an unfair burden on eight
property owners and suggested that it would be more appropriate to pave Lake
Shore Boulevard with Motor Fuel Tax funds.
Gwen Jennings presented pictures to the Committee illustrating the condition
of various Evanston streets. She suggested that the primary improvement on
the proposed project would involve curbing because paving already exists.
She suggested that the assessment should only include curbing. City
Engineer James Tonkinson clarified that many unimproved streets have an oil
base that gives the appearance of asphalt. He emphasized that these streets
do not have the proper structural base or adequate grading for sufficient
drainage. Alderman Collens noted that all the remaining unpaved streets
scheduled for Special Assessment projects are unique and :omplicated.
Barry Alberts then addressed the Committee, noting that the Committee's
endeavors to examine alternatives is commendable and that he will respect
the Committee's decision if it chooses to proceed with the recommendation of
the Board of Local Improvements. Mr. Alberts suggested that it is not
possible to identify the benefits of the proposed paving project to
residents along Dempster Street and proposed that the recommendation be
amended to allocate the cost of this Special Assessment project to
everyone.
Mr. Juliar stated that he believes Mr. Newberger has articulated very well
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 10, 1989.......... Page Four
the reasons the Committee should consider its process for funding this
project. He stresses that he does not believe the City should rely fully on
the decision of a City Council many years ago to pave these streets,
especially when residents along the street oppose the paving. The Committee
then agreed to amend the motion td pave Burnham Place at a width of 27 feet
instead of 30 feet. The Committee then voted 5-0 (Alderman Juliar
abstaining) to recommend City Council approval of the Board of Local
Improvements recommendation to pave Burnham Place from Sheridan Road to Lake
Shore Boulevard and Lake Shore Boulevard from Burnham Place to Dempster
Street using the same formula for assessing public and private benefits as
used on previous projects.
Alderman Collens requested that at the Committee's October 23, 1989 meeting
staff provide a complete explanation of the application of the formula for
cost assessment on this project.
Docket 236-IOA-89: Resolution 59r-R-89 - License Agreement with Savinrs of
America - The Committee voted 6-0 to recommend City Council approval of this
resolution.
Docket 237-10A-89: Ordinance 122-0-89 - Class B Liquor License - ChicaRo's
Pizza - The Committee voted 6-0 to recommend City Council introduction of
this ordinance.
Docket 244-10A-89: Ordinance 123-0-89 - Sale of Surplus Propertv -
Granulator - The Committee voted 6-0 to recommend City Council introduction
and adoption of this ordinance at this evening's meeting.
Docket 238-1OA-89: Ordinance 124-0-89 - Residential Exemvtion - Parking,
District C. 1300-1400 Forest Avenue - The Committee voted 6-0 to recommend
City Council introduction of this ordinance.
Docket 239-10A-89: Ordinance 125-0-89 - Reserved Parking Areas - 525 Church
Street - Alderman Collens stated her belief that the proposed parking rates
for the two parking garages are too low for those who park five hours and
more, and for the monthly permit fee. Traffic Engineer David Jennings
explained that the private garage at 500 Davis charges $5.00 to park seven
to eight hours; the National Bank of Detroit (NBD) parking garage charges
$4.00 for seven to eight hours; and the Orrington Hotel charges $8.00 for
seven to eight hours, compared to the existing City rate of $3.00 for seven
hours or more and the proposed City rate of $4.00 for seven hours or more.
Kr. Jennings also stated that the NBD garage and the Orri-gton both charge
$66.00 per month for the permit fee compared to the existing City fee of
$50.00 and the proposed City fee of $60.00.
Alderman Rainey suggested that anyone parking for four hours or more in the
City garages be charged a full day fee. Mr. Jennings stated that a similar
fee structure was used by the 500 Davis and Orrington garages. Alderman
Wold supported Alderman Rainey's suggestion but suggested that anyone
parking for five hours or longer should be charged a full fee of $5.00 and
the monthly permit should be $65.00. Alderman Each stated that she would
like to see the first hour of parking in the garages be provided free of
M
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 10, 1989.......... Page Five
charge in order to encourage shopping in the downtown and to encourage use
of the garage. She noted that the Village of Highland Park provides first
hour free parking. Mr. Jennings stated that there will be a parking
validation program whereby individuals shopping downtown may receive up to
three hours of parking in the garage for free. He noted that the Chamber of
Commerce has traditionally advertised and promoted this program. Alderman
Each then suggested that the first hour of parking be free and subsequent
parking charged at the rate of 500 per hour for each hour after the first.
Alderman Juliar stated that Alderman Each has a valid point and asked
whether any information was available on revenues received from the first
hour of parking. Mr. Jennings stated that approximately 2.61. of parking
garage revenues comes from the first hour.
Alderman Rainey stated that she believes now is an appropriate time to state
that she believes the current 10:00 A.H. parking limit in the Sherman Avenue
Garage should be lifted to encourage retail employees to park in the garage
and free up street meters in the downtown for shoppers. Alderman Wold noted
that the City/Chamber Liaison Committee was interested in receiving copies
of the City's meter feeding ordinance.
Alderman Collens requested that staff gather information on the first hour
of free parking programs in Highland Park and Oak Park. Alderman Collens
expressed interest in evaluating the impact of first hour free parking in
City garages. She suggested that the Committee can introduce the ordinance
this evening regarding reserved parking areas and deal with the parking
garage rates at the next Committee meeting.
Alderman Rainey suggested that the Committee recommend allowing a six month
trial period for elimination of the 10:00 A.K. limit on parking on the first
floor of the Sherman Avenue Garage and use this six month period to evaluate
the impact of this change on parking in the street and on parking revenues.
Alderman Juliar stated that he is opposed to lifting the 10:00 A.H.
limitation because commuters will then use the first floor for parking. In
response to a question from Alderman Collens, Traffic Engineer David
Jennings stated that it would be very difficult to restrict the parking on
the first floor to non -permit packers. The Committee then voted 6-0 to
recommend City Council introduction of this ordinance, and agreed to
consider the rates at the next meeting.
Taxicab Regulations - Alderman Wold stated that she believes there are a lot
of questions that have been raised in regard to this issue and proposed a
motion to recompose the Taxicab Advisory Board and ask them to consider
these questions. She proposed that the Board be expanded to include five
members, one of whom would be a president of one of the taxi associations in
Evanston, one would be a driver who owns a taxi license, one would be a
driver who uses another's taxi license, one would be a senior citizen and
one would be a citizen. Alderman Wold suggested that the Board be appointed
by the Mayor based on names submitted to her from interested groups, and
suggested that the Board would report back to the Administration and Public
Works Committee. In response to a question from Alderman Rainey, Alderman
Wold suggested that it would be up to the three associations to get together
to recommend a representative on the Board to the Mayor. Alderman Collens
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 10, 1989.......... Page Six
noted that this motion would require an ordinance amendment to change the
size of the Board. She suggested that the charge of the Taxicab Advisory
Board would remain basically the same. Alderman Paden questioned whether
there would be a trial period for the evaluation of this new recomposed
Board. Alderman Juliar questioned whether it was necessary; suggesting that
the City will receive feedback on whether or not the new recomposed Board is
successful. Alderman Wold suggested that in lieu of setting a sunset
provision on the new Taxicab Advisory Board. the Committee could request
that a report on the Board be prepared one year after its expansion. The
Committee voted 6-0 to approve Alderman Wold's motion and requested that
staff prepare an ordinance to expand the Taxicab Advisory Board to five
members.
Several of the taxi drivers in the
over the proposed ordinance and
suggested that this matter will be
on October 23, 1989 and that issues
Taxicab Advisory Board at that time.
ITEMS PREVIOUSLY CONSIDERED:
audience this evening expressed confusion
requested clarification. The Committee
discussed at the next Committee meeting
and questions can be discussed with the
Docket 231-9B-89: Ordinance 117-0 -89 - Sale of Surplus Property - Vehicles -
The Committee recommended City Council adoption of this ordinance.
Docket 232-9B-89: Ordinance 118-0-89 - Sale of Surplus Property - Canoes -
The Committee recommended City Council adoption of this ordinance.
Docket 233-9B-89: Ordinance 119-0-89 - Casino Nights - Charitable
Fundraising - The Committee recommended City Council adoption of this
ordinance.
Docket 234-9B-89: Ordinance 120-0-89 - Sale of Land - 100-122 Chicago Avenue
- The Committee recommended City Council adoption of this ordinance.
There being no further business, the meeting was adjourned at 9:05 P.H.
Bruce Zimmerman
Draft Not ADoroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of October 23, 1989
Members Present: Aldermen Collens, Esch. Juliar, Paden, Rainey and Wold
Members Absent: None
Others Present: Aldermen Warshaw, Korshak, Rudy, Brady. Lanyon, Wallin,
Davis; Commonwealth Edison Task Force
Staff Present: Aiello, Asprooth. Barber, Brewer, Casey, Engel, Fair,
Figurelli, Franchi, Gillespi, Jennings, Shank, Witt and
Zimmerman
Presiding Official: Alderman Collens, Chairman
Summary of Action::
The meeting was called to order at 7:05 P.M.
MINUTES:
The Committee voted 3-0 to accept the minutes of the October 10, 1989
meeting as submitted.
Docket 246-108-89: Commonwealth Edison Task Force Report and Request for
Consultant Services - (Alderman Paden arrived at this time.) The Committee
called on William Hartgering to speak on behalf of the Commonwealth Edison
Task Force. Mr. Hartgering introduced the following Task Force members
present this evening: Ann Dienner, Roseanne Dineen, David Kraft, Ned
Lauterbach, Charles Lippitz, Jan Schakowsky, Norm Raedle.
Mr. Hartgering stated that the Iask Force began meeting in March of 1989,
and that city residents and businesses pay approximately $50,000,000 per
year on electricity - twice the amount of the City's property tax. Mr.
Hartgering stated that the Task Force has identified five basic criteria to
be addressed in the negotiation of a new franchise: (1) Obtain the lowest
cost electricity; (2) Accomplish the above with the best and most reliable
source of service; (3) Encourage conservation; (4) Encourage environmental
soundness; and (5) Evanston's decision should provide the flexibility
necessary to take advantage of anticipated technological innovations and
regulatory changes in the generation and transmission of electricity. Mr.
Hartgering emphasized that the Task Force believes it is important for the
City to consider both technical issues and the financial realities
surrounding electric service. He noted that Evanston pays apparently the
highest rates for electric service in the country. and noted that southeast
Evanston averages five times more than the average number of service
outages. Roseanne Dineen emphasized to the Committee that Commonwealth
Edison has a bond rating of Baa-1, which she believes needs to be credit
enhanced in order for Commonwealth Edison t^ sell short term paper. She
emphasized that Commonwealth Edison has used private market financing in
order to avoid the rating agencies. Ms. Dineen also noted that a recent $4
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 23, 1989.......... Page Two
million judgment against Commonwealth Edison will lower the Company's credit
rating. (Alderman Juliar arrived at this time.)
Mr. Hartgering stated that Commonwealth Edison has had representatives
attend all of the .Task Force meetings and that Commonwealth Edison has
emphasized to the Task Force that the Company has planned very well for the
future and that rates should go down and the credit rating should be
improved. It was noted that Commonwealth Edison has also spent
approximately $740,000 on new service equipment for southeast Evanston.
Mr. Hartgering stated that the Task Force believes the City has two main
options: (1) Negotiate a franchise with Edison; (2) Lease -purchase a
distribution system or a distribution and generation system. Mr. Hartgering
emphasized that the Task Force believes that to strengthen the City's
position in negotiating, all options must be identified and analyzed. The
Task Force has identified six major issues which it believes require
professional examination: (1) The purchase/market value of Evanston's
electric system; (2) What are the comparative short term and long term
savings to the Commonwealth Edison customer base in Evanston? (3) The
existing supply/demand need and capabilities currently available to Evanston
and potentially available to Evanston; (4) The operational and maintenance
costs of the Evanston system; (5) The short term and long term financing
issues; and (b) An independent financial and technical assessment of
Commonwealth Edison as a power supplier in the future.
Mr. Hartgering also noted that there will be a need for public involvement
and input in the deliberations concerning Evanston's electric service, as
well as times when the City will need to meet in Executive Session to
discuss franchise negotiations. Mr. Hartgering summarized the Task Force's
recommendations: (1) That the City Council should confirm that the Task
Force should thoroughly examine all electric options available to Evanston;
(2) That the City Council confirm the Task Force belief that a consultant
should be hired to assist the Task Force; (3) That the Task Force be
authorized to seek Requests for Proposals for consultant services; (4) That
the City Council allocate sufficient funds estimated to be $50,000 to
$150,000 to hire professional consultants to gather the information needed
to assist the Task Force in making the best recommendations to the City
Council; and (5) That the City Council authorize the Task Force to initiate,
as soon as possible, a vigorous public participation and education program
for Evanston residents on the issue of the electric options.
Mr. Hartgering acknowledged that the idea of replacing the Commonwealth
Edison electric system is mind boggling and acknowledged that questions over
whether municipal governments should operate an electric service are
legitimate. The Task Force then presented the Committee a map identifying
municipally operated utilities. In response to a question from Alderman
Juliar, Mr. Hartgering noted that many of the municipally operated utilities
began operation many years ago and that many represent smaller services than
that required in Evanston. David Kraft emphasized to the Com=ittee that the
Task Force is not recommending an option at this time, but believes it is
necessary to get the best consultant services to address an issue that
affects everyone. (Alderman Esch arrived at this time.)
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 23, 1989.......... Page Three
In reference to the Task Force June 1, 1989 minutes, Alderman Rainey asked
that the definition of distribution and transmission be clarified. Mr.
Kraft noted that transmission refers to where Evanston fits into a regional
electric system, and that distribution refers to the wires, poles, and other
electric distribution capital equipment within the municipal boundaries of
Evanston. Also in regard to a question raised by Alderman Rainey, Roseanne
Dineen clarified that recent tax reform has prohibited the use of tax exempt
bonds by municipalities to purchase electric service systems. She suggested
that the City would have to pay a premium of two to three percentage points
to purchase a system. She noted that eight municipalities purchased systems
in 1988. Hr. Kraft emphasized that tax reform will make savings less for
municipalities, but does not preclude Evanston from purchasing an electric
system. In response to a question from Alderman Rainey, Mr. Hartgering
noted that there are different options for the length of a new franchise
agreement which need to be analyzed. He emphasized that there are
advantages and disadvantages to both longer term and short term franchise
agreements. It was noted that Rolling Meadows recently entered into a fifty
year franchise agreement for electric service, while Inverness agreed to a
one year franchise agreement. It Was also noted that Evanston has the
option of entering into a short term extension of its current franchise
agreement in order to gather more information on its options.
Alderman Collens then noted that there are many issues which need to be
addressed in regard to this matter, and stated that due to the length of the
Committee's agenda and the need to address certain issues prior to the
Council meeting this evening, the Committee would place this matter on hold
for now in hope of returning to it later in the Committee meeting.
Docket 259-1OB-89: Ordinance 131-0-89 - Taxicab Advisory Board Composition -
Alderman Collens summarized the proposed ordinance which called for a five
member board, reporting to the Administration and Public Works Committee on
a semi --annual basis and appointed by the Mayor. She noted that the board
would consist of a member representing the taxicab associations, an
individual taxicab owner, a taxicab driver who does not own a taxicab, an
active participant in the Senior Citizen Subsidized Iaxicab Program and a
citizen to be selected at large. Alderman Collens also summarized the
issues to be addressed by the board, which include the following: (1) The
impact of allowing independent taxicab owners to operate within the city of
Evanston; (2) The use of new technology, cellular car phones, answering
machines, or an answering service; (3) If twenty-four hour radio service
should be kept as a requirement of licensing; (4) The possible regulation or
licensing of taxicab associations; and (5) If there is a need for additional
taxicab licenses. Alderman Wold moved for introduction of Ordinance
131-0-89, noting that the scope of the advisory board's work is not limited
to the issues previously listed. Alderman Rainey noted that people will be
interested in knowing how to apply for membership on the board and suggested
that perhaps an application form can be developed and made available at the
City Clerk's office. It was noted that the ordinance is scheduled for
adoption on November 6, 1989 and that the Mayor would begin receiving
applications after that date.
I p i l ligili 1 11 1 11 1 1 li vM I r
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 23, 1989.......... Page Four
Sam McKinley of the Best Taxi Company stated his belief that it is wrong to
limit the number of association representatives on the board to one. He
emphasized that all associations have different ideas of how to run their
taxi businesses. Alderman Rainey emphasized that the advisory board does
not regulate specific associations, but rather affects associations across
the board. Alderman Collens noted that the meetings of the board will be
public and that there will be opportunities for comment and input from all
taxi associations. Iry Leavitt of North Shore Taxi stated his support for
revamping of the Taxicab Advisory Board, but emphasized that his company
does not run their business in any way similar to either Best or Better
Taxicab Associations. He emphasized that he would like to see all
associations represented on the board, due to their differences in
operation. Alderman Rainey stated that the Advisory Board will not set
rates and emphasized that the Administration and Public Works Committee and
City Council would be responsible for the rates. Alderman Rainey also
suggested that the three associations can have a rotating representative.
She emphasized that the total control of the Advisory Board by the
associations has got to change, and also noted that not all interested
people can serve on City boards or commissions. As an example, she noted
that not every electrician in Evanston is a member of the City's Electrical
Board. Alderman Collens emphasized that the Advisory Board is something new
and will be watched closely. The Committee then voted 6-0 to recommend City
Council introduction of this ordinance.
City Bills List of October 19, 1989 - The Committee agreed to withhold from
City Council approval the expenditure of $384 for attache cases charged to
the Firemen's Pension Fund. The Committee also requested information on the
expenditure of $75.00 for an application fee charged to the Human Relations
Commission. There being no further questions, the Committee voted 6-0 to
recommend City Council approval of the October 19, 1989 bills list with the
payment of $384 for the attache cases withheld from approval.
Payments to Karlson Kitchens - Alderman Rainey questioned how much of the
total cost of the cabinet installations and purchase was deducted from the
payment to the general contractor. This matter was held over to the next
meeting of the Administration and Public Works Committee so that staff can
clarify the net cost of this work to the City.
COMMUNICATIONS:
Response to October 10, 1989 City Bills List Inquiries - The Committee voted
6-0 to accept this communication.
Special Assessment Formula - The Committee voted 6-0 to accept this
communication.
Emergency Purchase - Bain Street Sewer Repairs - The Committee voted 6-0 to
accept this communication.
Fire Department Monthly Report - September, 1989 - Alderman Wold requested
that staff provide information on those alarms which indicate no alarm at
location. The Committee voted 6-0 to accept this communication.
MINUTES OF THE ADMINISTr.ATION AND PUBLIC WORKS COMMITTEE
October 23, 1989.......... Page Five
PURCHASES:
Health Insurance Consultant Services - Alderman Rainey noted that the format
of this report is superb. The Committee then voted 6-0 to recommend City
Council approval of the proposal from Touche, Ross and Company to provide
health insurance consulting services at a cost not to exceed $32,000.
Pension Fund Actuarial Services - The Committee voted 6-0 to recommend City
Council approval of the proposal from Mercer, Heidinger, Hanson to provide
actuarial services for the Police and Fire Funds at a total cost of $8,000.
Change Order for Sherman Avenue Garage Architectural Services - The
Committee voted 6-0 to recommend City Council approval of the proposal from
Raymond J. Green Associates for a total estimated cost of $6,010.03 as a
non -bid item requiring 2/3 majority vote.
Change Orders for Church/Chicago Garage - The Committee voted 6-0 to
recommend City Council approval of $68,809 in change orders for the
Church/Chicago Garage.
ITEMS FOR CONSIDERATION:
Docket 245-1OB-89: Request for Time Extension on Church/Chicago Proiect - In
response to a question from Alderman Wold, it was noted that the completion
date for -,this project had previously been extended from October 25, 1989 to
October 31, 1989 and that the request before the Committee this evening was
a second extension from October 31, 1989 to November 6, 1989. The Committee
voted 6-0 to recommend City Council approval of the extension of the
completion date to November 6, 1989, with the understanding that the City
will not entertain any additional requests and that the Council will enforce
all terms of the development agreement on November 7, 1989.
Docket 248-10B-89: Parking Rates in Downtown Garages - Alderman Rainey
emphasized that she believes the first hour of parking should be free only
for short term parkers of three hours or less, not all day or longer term
parkers. It was clarified that the first hour is free for those parking up
to three hours. Those parking four hours will pay 50t for each hour for a
total fee of $2.00, and those parking more than four hours will pay for a
full day. Alderman Esch noted that it is an advantage to park in the garage
on a short term basis because the parker does not need to worry about meter
expiration. In regard to the parking validation coupons, Gerald Murphy,
Executive Director of the Evanston Chamber of Commerce, requested that the
City sell these coupons to the Chamber at a cost of 45t instead of the
proposed 50¢. He suggested that the S¢ savings would then be used by the
Chamber for marketing the validation program. The Committee agreed to
reducing the cost of the coupons to 45t. The Committee then voted 6-0 to
recommend City Council approval of the hourly rates as delineated on the
October 23, 1989 memorandum to the Committee with a coupon cost of 45t and a
monthly permit fee of $60.00.
N
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 23, 1989.......... Page Six
Docket 247-1OB-89: EVMARX Request for Free Parking during Holidays - In
response to a question from the Committee, Assistant City Manager Judith
Aiello clarified that even though the new Church/Chicago Garage is to have a
completion date of November 6, 1989, time will be required for finalization
of legal and closing documents. She suggested that the Garage will open
shortly after the completion date of November 6. The Committee then voted
6-0 to recommend City Council approval of a proposal to provide free holiday
season parking in City garages all day on Saturdays and after 5:00 P.M. on
weekdays, with the understanding that EVMARK would reimburse the City for
the estimated $3.200 in revenue which would be normally generated during
this period. The Committee also approved a request from EVMARK for
permission to print and distribute coupons good for two hours of free
parking in either garage between Thanksgiving and New Year's Day.
Alderman Collens requested that staff provide the prior memoranda addressing
the issue of eliminating the 10:00 A.M. parking limitation in the Sherman
Avenue Garage for the next Committee meeting. Alderman Rainey clarified
that in suggesting that the 10:00 A.M. limitation be lifted she was
proposing this limitation be lifted around the first of January.
Docket 249-10B-89: Resolution 58-R-89 - Acquisition of 1028 Emerson Street -
Alderman Rainey stated that she has no problems in approving the resolution
authorizing acquisition of real estate at 1028 Emerson Street, but
emphasized her belief that the City's appraised value is a joke. Alderman
Rainey also stated that the proposed resolution introduces condemnation,
which she believes introduces a level of hostility which need not exist when
negotiations have not commenced. Alderman Rainey stated that the attorney's
fees associated with condemnation proceedings make the cost extremely high,
and that condemnation short circuits the negotiation process. Alderman
Rainey stated that the City showed utmost restraint on its negotiation with
the Women's Club concerning the Library purchase and suggested that the same
restraint be shown in regard to Research Park residents. Assistant City
?tanager Aiello stated that each of the individual property owners have
received letters with proposals from the City over the last two years and
that there have been some negotiations. She stated that there have been
some owners who have not responded. Ms. Aiello also stated that the
appraisals are brand new and would be offered to the owners if these
resolutions are approved. Alderman Paden stated that she knows that some
owners have been negotiating with the City and also knows that some have not
been offered the price indicated in the memorandum. Alderman Rainey
emphasized that she is talking about face to face negotiations and that
simply mailing letters alone are not negotiations. Ms. Aiello stated that
the prices listed in the memorandum for each of these properties would be
the City's next and last offer unless City Council approved a different
amount. She emphasized that if the property owner comes back to the City
with a different appraisal value than that of the City's appraiser a third
appraisal would be sought. Alderman Paden suggested that the City has not
followed the process used in negotiating with the Women's Club and believes
that some people have offered fair market estimates of their own which have
not been responded to by the City.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 23, 1989.......... Page Seven
Alderman Juliar suggested that the City should be reasonable, but should
also get the best price for the City, and emphasized that the City has been
negotiating on these properties for a couple of years. Alderman Rainey
moved to delete Section 3 of Resolution 58-R-89. which would eliminate the
section on condemnation in the event that the City Manager is unable to
agree with owners of the property on an acceptable purchase price. The
Committee's vote on Alderman Rainey's proposed amendment to the Resolution
was 3-3 with Aldermen Collens, Wold and Juliar voting nay. The Committee's
vote on the original Resolution 58-R-89 was 3-3 with Aldermen Paden, Esch
and Rainey voting nay.
Docket 250-10B-89: Resolution 60-R-89 - Acquisition of 1112 Emerson Street -
The Committee's vote on Alderman Rainey's proposed amendment to delete
Section 3 was 3-3 with Aldermen Collens, Wold and Juliar voting nay. The
Committee's vote on the original Resolution 60-R-89 was 3-3 with Aldermen
Paden, Esch and Rainey voting nay.
Docket 251-10B-89: Resolution 61-R-89 - Acquisition of 1120 Emerson Street -
The Committee's vote on Alderman Rainey's proposed amendment to delete
Section 3 was 3-3 with Aldermen Collens. Wold and Juliar voting nay. The
Committee's vote on the original Resolution 61-R-89 was 3-3 with Aldermen
Paden, Esch and Rainey voting nay.
Docket 252-10B-89: Resolution 62-R-89 - Acquisition of 1122 Emerson Street -
The Committee's vote on Alderman Rainey's proposed amendment to delete
Section 3 was 3-3 with Aldermen Collens. Wold and Juliar voting nay.
Alderman Collens questioned whether Alderman Paden was voting on this
resolution. Alderman Paden indicated that she was voting on this
resolution. The Committee agreed to hold over this resolution and requested
a legal opinion on whether Alderman Paden can discuss and vote on this
resolution.
Docket 253-IOB-89: Resolution 63-R-89 - Acquisition of 910 - 926 Church
Street - The Committee's vote on Alderman Rainey's proposed amendment to
delete Section 3 was 3-3 with Aldermen Collens, Wold and Juliar voting nay.
The Committee's vote on the original Resolution 63-R-89 was 3-3 with
Aldermen Paden, Esch and Rainey voting nay.
Docket 254-10B-89: Resolution 64-R-89 - Acquisition of 906 - 908 Church
Street - The Committee's vote on Alderman Rainey's proposed amendment to
delete Section 3 was 3-3 with Aldermen Collens, Wold and Juliar voting nay.
The Committee's vote on the original Resolution 64-R-89 was 3-3 with
Aldermen Paden, Esch and Rainey voting nay.
Docket 255-1OB-89: Ordinance 127-0-89 - Prohibition of Peddlers near Schools
- At the request of Mayor Barr, the Committee agreed to amend this ordinance
to include parochial schools. The Committee then voted 6-0 to recommend
City Council introduction of this ordinance as amended,
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 23, 1989.......... Page Eight
Docket 256-10B-89: Ordinance 128-0-89 - Four -Way Stop - Ashland/Davis -
Alderman Paden requested that in the future she be provided prior
notification of all matters affecting her ward. The Committee then voted
6-0 to recommend City Council introduction of this ordinance.
Docket 257-1OB-89: Ordinance 129-0-89 - Expansion of Resident Exemption
Parkinz Districts A and B - The Committee voted 6-0 to recommend City
Council introduction of this ordinance.
Docket 258-10B-89: Ordinance 130-0-89' - Handicapped Parking Zone - 1600
Orrington - The Committee voted 6-0 to recommend City Council introduction
of this ordinance.
Docket 260-10B-89: Ordinance 132-0-89 - Sale of Certain Real Estate - The
Committee requested that staff provide a response explaining whether a
simple majority or extraordinary majority is required on the sale of this
real estate. The Committee voted 6-0 to recommend City Council introduction
of this ordinance.
Docket 246-10B-89: Commonwealth Edison Task Force Report and Request for
Consultant Services - Due to a lack of time, the Committee was unable to
return to this matter. Mr. Hartgering suggested that it would be helpful if
the Committee could respond to the Task Force's recommendations within 30
days. The Committee agreed to consider setting a special date to meet with
the Task Force to discuss this matter.
ITEMS PREVIOUSLY CONSIDERED:
Docket 168-6B-89: Ordinance 46-0-89 - Special Assessment #1383 - Burnham
Place - The Committee recommended City Council approval of this ordinance.
Docket 237-10A-89: Ordinance 122-0-89 - Class B Liquor License - Chicago's
Pizza - The Committee recommended City Council approval of this ordinance.
Docket 238-IOA-89: Ordinance 124-0-89 - Residential Exemption - Parking
District C, 1300-1400 Forest Avenue - The Committee recommended City Council
approval of this ordinance.
Docket 239-10A-89: Ordinance 125-0-89 - Reserved Parking Areas - 525 Church
Street - The Committee recommended City Council approval of this ordinance.
There being no further business, the meeting was adjourned at 9:05 P.M.
Respectfully submitted,
Bruce Zimmerman
r
Draft Not ADaroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of November 6, 1989
Members Present: Aldermen Collens, Esch, Juliar, Paden and Rainey
Members Absent: Alderman Weld
Others Present: Gerald Murphy, Executive Director, Chamber of Commerce
Staff Present: Adamus, Aiello, Barber, Fair, Figurelli, Gillespi,
Gottshalk, Jennings, Olkowski, Shonk, Tonkinson, Wright
and Zimmerman
Presiding Official: Alderman Collens, Chairman
Summary of Action:
The meeting was called to order at 7:30 P.M.
MINUTES:
The Committee voted 5-0 to accept the minutes of the October 23, 1989
meeting as submitted.
City Bills List of November 2. 1989 - Alderman Rainey requested an
explanation of the following expenditures: Account 160.06505 - $743.90
expenditure for vehicle repairs; Account 400.22900 - $22.50 expenditure to
the YMCA for rental; Account 400.29900 - $90.00 expenditure to North Shore
Towing for a seized auto; Account 400.51500 - $80.73 expenditure to Pier One
Imports for pillows; Account 605.29900 - $138.00 expenditure to For Eyes
for glasses; Account 2512.99500 - $520.00 expenditure to ECDC for air
conditioning installation; Account 420.34000 - $119.98 expenditure to Toys
Are Us for assorted toys. Alderman Paden requested a report on the
expenditure in Account 160.05077 in the amount of $90.00 to Katherine Bally
to refund a marsh trip. Alderman Collens requested a report explaining the
expenditure in Account 142.22400 in the amount of $4.212.00 to Occupational
Medicine for pre -employment physicals. Alderman Collens also requested
reports on the following: Account 432.39900 - $120.56 to Lyman Sargent
Pharmacy for lice shampoo; Account 1021.20100 - $561.77 to Jay Barr
Advertising for general office advertisement; Account 100000.00836 - $500.00
to the Evanston Drum and Bugle Corps for sponsorship 1990-91.
Alderman Collens also requested a report comparing actual construction costs
of Fire Station #4 to the budget. In regard to the expenditure in Account
6955.29900 for mortar testing at Fire Station #4, Alderman Rainey requested
that staff provide a report explaining whether the mortar used during the
construction was different from that specified by the architect. The
Committee then voted 5-0 to recommend City Council approval of the November
2, 1989 City bills list.
Payment to Karlson Kitchens
Payments to Karlson Kitchens at the request of Alderman Esch were held over.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November b, 1989.......... Page Two
Payment to Burgess. Anderson and Tate
Alderman Rainey stated that she believes payment to Burgess, Anderson and
Tate for four attache cases is an irresponsible expense. The Committee
expressed regret that it has no control over the Pension Board's
expenditures. The Committee then voted 5-0 to recommend City Council
approval of this $384.00-expenditure.
COMMUNICATIONS:
Response to October 23, 1989 City Bills List Inquiries - Alderman Collens
stated that she believes the $75.00 paid by the Human Relations Commission
to the Center for Democratic Renewal is a waste of money, and suggested that
the Commission could easily obtain information on human service issues
through other means. It was noted that this expense had previously been
approved by the City Council on October 23, 1989. Alderman Collens
requested that the Human Relations Commission provide a memorandum listing
its memberships and subscriptions. The Committee voted 5-0 to accept this
communication.
Vote on Sale of City ProvertX - The Committee voted 5-0 to accept this
communication.
Clarification of Holiday Parking - EVMARK Request - Traffic Engineer David
Jennings clarified that EVMARK will distribute holiday parking coupons worth
a 500 reduction in the parking fee. EVMARK will reimburse the City 25¢ for
each coupon. The Committee voted 5-0 to accept this communication. In
response to Alderman Rainey, Gerald Murphy, Executive Director of the
Chamber of Commerce, stated that the coupons will be publicized at retail
counters throughout the downtown.
Repair of Two Fiat End Loaders - The Committee acknowledged receipt of a
communication regarding transmission repairs for two Street Department and
loaders. It was noted that this communication was provided for information
only and did not require City Council action this evening.
Sherman Avenue Garage Parking Limitations - Alderman Rainey stated that it
seems to her that before 10:00 A.M. long term packers end up parking on the
street when other levels of the Sherman Avenue Garage are full. She
suggested that if the first floor were available prior to 10:00 A.M. these
parkers could use the garage, freeing up on -street spaces for short term
parkers. She noted that the Committee had previously agreed to review the
10:00 A.M. first floor parking limitation periodically.
Alderman Collens suggested that the goal of providing parking for short term
parkers downtown is not being met by the 10:00 A.M. limitation of the first
floor. Gerald Murphy stated that the Chamber of Commerce has considered the
feasibility of a three hour parking limitation on the first floor as a means
to encourage use of the garage by short term parkers. He noted that this
arrangement would better serve the downtown because one parking space in the
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 6, 1989.......... Page Three
garage would then serve multiple parkers, as opposed to one all day parker.
Mr. Murphy suggested that this matter be referred to the Mayor's Special
Committee on Parking Needs and stated that the Chamber of Commerce does not
have a recommended solution for Council action this evening.
Alderman Rainey noted that not even 50% of first floor parkers are presently
short term parkers. Alderman Rainey recommended that the City paint 25 of
the 115 spaces on the first floor for three hour parking and lift the 10:00
A.M. limitation. Alderman Collens expressed concern about placing metered
spaces in the garage, and suggested that the Mayor's Committee consider this
matter. Alderman Juliar expressed concern that the three hour limit in the
garage would require removing parking enforcement personnel from the street
to the garage. Alderman Esch suggested that the use of meters in the garage
loses the advantage for those people who want to park in the garage without
having to worry about the time remaining on a parking meter. Alderman
Juliar emphasized that he has no problem with the current parking
arrangement in the garage.
Alderman Rainey suggested that it would be foolish not to look at another
parking arrangement to replace the current 10:00 A.M. limitation. Alderman
Rainey moved to eliminate the 10:00 A.M. limitation for three months, effec-
tive January 1, 1990. She suggested that the City send notices of this
parking change to merchants and that the City devote special attention to
monitoring meter feeding on Sherman Avenue during this time period. She
suggested that the City then can take another look at this parking issue af-
ter three months. Alderman Collens said that she believes it would be use-
ful to have the Mayor's Committee consider this matter. She stated that she
would support Alderman Rainey's motion and would be willing to take it to
Council if the Mayor's Committee can identify no better solution. Alderman
Rainey stated that she is on the Mayor's Special Committee on Parking Needs
and would be willing to withdraw the motion until after the Committee
meeting. Alderman Collens stated that this matter will be placed on the
Administration and Public Works Committee agenda for November 20, 1989.
Jim Kepler, a resident, then voiced his opposition to the current 10:00 A.K.
parking limitation in the garage and suggested that the first floor is not
being used for short term parkers based on his observations.
PURCHASES:
Library Fire Alarm System - In response to Alderman Collens, Purchasing
Agent Kevin Fair stated that the installation of this alarm system will cost
approximately $4,700 out of the total expense of $12,982. Library Director
Donald Wright stated that it is anticipated that a portion of the system
will be 'transferred to a new Library building when constructed. Kr. Wright
emphasized that the Library Board strongly felt that now is the time to
install this system because each year the fire inspector notes the heavy
volume of storage material in the Library. In response to Alderman Esch,
Mr. Wright stated that he is not prepared to assure the Committee that all
of the equipment will be transferred, but emphasized that it is intended
that as much as possible will be transferred to the new building. In
response to Alderman Rainey, Mr. Wright stated that there is presently no
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 6, 1989.......... Page Four
fire alarm system or alarm system connection with the Fire Department in the
Library. The Committee then voted 5-0 to recommend City Council approval of
the low bid from National Guardian for a total cost of $12,982.
Window Glazing for the Slater Department - The Committee voted 5-0 to
recommend City Council approval of the low bid from Evanston Paint and Glass
Company, Inc. for a total cost of $7,850.00.
ITEMS FOR CONSIDERATION:
Docket 267-11A-89: Resolution 44-R-89 - Easement Agreement for 115 Florence
- The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 252-1OB-89: Resolution 62-R-89 - Acquisition of 1122 Emerson Street -
Alderman Paden noted that she bad read the Corporation Counsel's legal
opinion on whether she should discuss and vote on this acquisition, due to
her mother owning the property at 1122 Emerson Street. Alderman Paden
stated that she is not sure she agrees with the Corporation Counsel's
opinion. She requested another legal opinion to explain the difference
between her situation, in which her mother owns this property, and the
situation in which former Alderman Summers voted on the Township Budget when
he was a member of the Administration and Public Works Committee and his
mother was the Township Supervisor. Alderman Paden stated that the
Township's Budget included travel for Alderman Summers' mother. She noted
that Alderman Summers lived with Supervisor Summers during a part of his
tenure on the Committee, and that he had a son who worked for the Township.
Alderman Paden suggested that many of the issues identified in the
Corporation Counsel's legal opinion also applied to the Summers situation.
Alderman Rainey stated that she would like the Committee to extend Alderman
Paden the courtesy of not acting on this matter until she receives the legal
opinion. She suggested that this is more than a controversial issue and
involves an Alderman not being allowed to vote on a matter. Alderman
Collens stated that it is not unreasonable to wait on a legal opinion but
suggested that the matter be moved to the Council and then held. She
emphasized there is no further action to be taken by the Administration and
Public Works Committee on this matter. Alderman Paden stated that if the
matter is sent to City Council. she will vote on the matter in Committee.
Alderman Juliar stated that he agrees with Alderman Collens that the matter
should be sent on to the City Council and held. Alderman Paden requested
that the matter be held in Committee.
Alderman Rainey moved to table Resolution 62-R-89 in Committee. The
Committee then voted 3-2 in favor of this motion (Aldermen Collens and
Juliar voting nay). Alderman Collens questioned whether Alderman Paden's
yes vote on this motion should be counted. Alderman Juliar emphasized that
he has a similar instance in which he is not voting on a Council agenda item
because he has a direct financial interest in the outcome of the vote. He
stated that it is clear that he cannot vote on that situation. Alderman
Collens ruled that as Chairman of the Committee, based on the opinion of the
Corporation Counsel, Alderman Paden cannot vote on Alderman Rainey's motion,
and that therefore the vote to table Resolution 62-R-89 is 2-2. and fails.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 6, 1989.......... Page Five
Alderman Rainey then moved to amend the motion to adopt Resolution 62-R-89
by eliminating Section 3 concerning condemnation. The Committee voted 2-2
on this motion (Aldermen Collens and Juliar voting nay). The motion
failed. The Committee then voted 2-2 on the main motion to approve
Resolution 62-R-89 (Aldermen Esch and Rainey voting nay). The motion
failed. It was noted that Resolution 62-R-89 would be forwarded to City
Council with a report that the Committee's vote was 2-2.
Alderman Paden requested that the minutes reflect that she voted in favor of
tabling Resolution 62-R-89, in favor of the motion to delete Section 3 of
Resolution 62-R-89, and in opposition to the main motion to recommend City
Council approval of Resolution 62-R-89. Aldermen Collens and Juliar
emphasized that they have no problem in this matter being held over at City
Council.
Docket 268-11A-89: Resolution 66-R-89 - Revision of 1984 Cable Television
Act - Vince Adamus, Administrative Assistant, introduced Don Sampan, Dave
Hayworth and Mark Dziatkiewicz as members of the Cable Commission. Alderman
Rainey stated that she supports the resolution and is interested in learning
about the TELCO entry into the cable market. Mr. Sampan stated that there
Is background material that can be provided. After hearing a review of the
1984 Cable Act from Mr. Adamus, Alderman Juliar stated that he supports
competition, and believes the Council should not get involved in rate
regulation. He moved to delete rate regulation from Section 2 on page 2 of
the resolution. Mr. Sampan stated that Cablevision is operating similar to
a utility and that the City would lose significant power if it lacks rate
regulation authority. Alderman Collens suggested that the phrase "other
aspects of the act" leaves it open for the City to consider rates. The
Committee then voted 4-1 to approve Alderman Juliar's motion to delete rates
from the resolution (Alderman Rainey voting nay). The Committee then voted
5-0 to recommend City Council approval of the resolution as amended.
Docket 269-11A-89: Resolution 67-R-89 - Acquisition of a Portion of 1112
Emerson - The Committee voted 4-1 to recommend City Council approval of this
resolution (Alderman Paden voting nay).
Docket 270-11A-89: Resolution 68-R-89 - Tax Abatement Series 1980 GOB's -
The Committee voted 5-0 to recommend City Council approval of this
resolution. Alderman Rainey requested that the Finance Director prepare a
brief written explanation of the tax abatements, providing a simple
explanation of the various complexities of the abatements.
Docket 271-11A-89: Resolution 69-R-89 - Tax Abatement Series 1981A GOB's -
The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 272-11A-89: Resolution 70-R-89 - Tax Abatement Series 1981E GOB's -
The Committee voted 5-0 to recommend City Council approval of this
resolution.
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 6, 1989.......... Page Six
Docket 273-11A-89: Resolution 71-R-89 - Tax Abatement Series 1982 GOB's -
The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 274-11A-89: Resolution 72-R-89 Tax Abatement Series 1983 GOB's -
The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 275-I1A-89: Resolution 73-R-89 - Tax Abatement Series 1986 GOB's -
The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 276-11A-89: Resolution 74-R-89 - Tax Abatement Series 1987 GOB's -
The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 277-11A-89: Resolution 75-R-89 - Tax Abatement Series 1988 GOB's -
The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 278-11A-89: Resolution 76-R-89 - Office Lease - Congressman Yates -
The Committee noted 5-0 to recommend City Council approval of this
resolution.
Docket 279-11A-89: Resolution 77-R-89 - Office Lease - Township Offices -
The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 280-11A-89: Resolution 78-R-89 - Office Lease - Representative Bowman
- The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 281-11A-89: Ordinance 133-0-89 - One -Way Stop - Pratt/Simpson - The
Committee voted 5-0 to recommend City Council introduction of this ordinance.
Docket 282-11A-89: Ordinance 134-0-89 - No Parking Zone 2000 Block of
Greenwood - The Committee voted 5-0 to recommend City Council introduction
of this ordinance.
Docket 283-11A-89: Ordinance 135-0-89 - Amend Air Rights Lease Church/
Chicago - The Committee voted 5-0 to recommend City Council introduction and
adoption of this ordinance. Assistant City Manager Judith Aiello noted that
the Church/Chicago parking facility will not be completed on November 6,
1989 and consequently the City will receive $2,000 per day for each day
thereafter that the garage is not complete. She noted that completion is
expected later during the week of November 6, 1989.
ITEMS PREVIOUSLY CONSIDERED:
Docket 249-1OB-89: Resolution 58-R-89 - Acquisition of 1028 Emerson Street -
This resolution is scheduled for City Council consideration.
. , l
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 6, 1989.......... Page Seven
Docket 250-10B -89: Resolution 60-R-89 - Acquisition of 1112 Emerson Street -
This resolution is scheduled for City Council consideration.
Docket 253-1OB-89: Resolution 63-R-89 - Acquisition of 910 - 926 Church
Street - This resolution is scheduled for City Council consideration.
Docket 254-10B-89: Resolution 64-R-89 - Acquisition of 906 - 908 Church
Street - This resolution is scheduled for City Council consideration.
Docket 255-1OB-89: Ordinance 127-0-89 --Prohibition of Peddlers near Schools
- This ordinance is recommended for City Council adoption as amended to
include private and public elementary and secondary schools.
Docket 256-10B-89: Ordinance 128-0-89 - Four -Way Stop - Ashland/Davis - The
Committee recommends City Council adoption of this ordinance.
Docket 257-10B-89: Ordinance 129-0-89 - Expansion of Resident Exemption
Parkins; Districts A and B - The Committee recommends City Council adoption
of this ordinance.
Docket 258-IOB-89: Ordinance 130-0-89 - Handicapped Parking Zone - 1600
OrrinRton - The Committee recommends City Council adoption of this ordinance.
Docket 259-1OB-89: Ordinance 131-0-89 - Taxicab Advisory Board Composition -
The Committee recommends City Council adoption of this ordinance.
Docket 260-1OB-89: Ordinance 132-0-89 - Sale of Certain Real Estate - The
Committee recommends City Council adoption of this ordinance.
Docket 168-6B-89: Ordinance 46-0-89 - Special Assessment #1383 - Burnham
Place - The Committee recommends City Council adoption of this ordinance.
OTHER BUSINESS:
Alderman Rainey requested that the Audit Subcommittee meet to review the
Auditor's management letter. It was noted that Alderman Rainey is a member
of the Subcommittee and that two new members need to be appointed. The
Committee then appointed Aldermen Paden, Collens and Rainey to serve as the
Audit Subcommittee. The Subcommittee agreed to identify a future meeting
date.
There being no further business, the meeting was adjourned at 8:55 P.K.
Respectfully submitted, .
Bruce Zimmerman
MINUTES
ADMINISTRATION AND PUBLIC WORKS CC MITTEE
SPECIAL MELTING
November 7, 1989
Members Present: Aldermen Collens, Esch, Juliar, Rainey, Wold
Members Absent: Alderman Paden
Others Present: Aldermen Warshaw, Brady and Nelson
Commonwealth Edison Task members David Kraft, Jan
Schakowsky, Bill Hartgering, Ed Pabst, Ken Whitney,
Ann Deinner, Charles Lippitz
Staff Present;
Presiding Official:
Aiello, Zimmerman
Alderman Wold, Chairman
Summary of Action:
The meeting was called to order at 7:00 P.M.
Alderman Wold noted that Jim Suhr had been appointed by Mayor Parr as
Chairman Pro Tem. of the City's Commonwealth Edison Task Fore due to
Chairman Lewis' illness. Mr. Hartgering noted that three Task Force
members, including Mr. Suhr, are serving as electrin ,judges this evening and
are unable to attend. Alderman Wold encouraged tin Committee V focus its
discussion on whether a consultant should or should not be used for this
study. She suggested the Committee has three alternatives: r1) Accept the
recommendation of the Task Force; (2) Eleny the rnocomendation of the Task
Force; and (3) Request more information from the Mast Fcrmn.
Mr. Pabst shared a letter from a former resident rf Evans`on who now
practices law in Washington, D.C_ The letter indicated what this
individual's law firm assists municipalities in coon_ Bring the
establishment of a municipal electric utility and _rovidol an outline for
conducting a feasibility study. Alderman Wold tan ed Mr Pabst for the
letter and 'indicated that the Committee would be _nivr ;7"i in reading the
letter.
Alderrman Collens stated that she finds the Task :=roe F. ,^nclt:sior..s in this
report very clear, but indicated that she cannot roach these soncluzions
from the material presented by the Task Force. Alderman 11ens questioned
whether the Beck study completed for Chicago is tie -;-f study w'lr
considered by the Task Force and also questioned whether Vern are ;thar
studies which the Task Force can share with the Cc_.___ 'Alderman Juliar
arrived at this time . ) David Kraft indicated t;.a-
the 'Level of examination that is neoled for an _n :rne: .:.__:n _..
Evanston. Mr. haft indicated that there are no n.:-.-' . __ wri cw 71earl
parallel Evanston in terms of its eletmric servinn r`n r nse . Alderman
17ollens, Mr. Draft stated that Mesina. New York 0 7ne onnxIaity the Task
Force is aware of which has made the switch from rri7ain electri= service to
municipal operation.
n
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 7, 1989.......... Page Two
Alderman Collens indicated that she is not sure what the consultant would be
asked to do. Mr. Hartgering stated that he believes the six questions
listed on page four of the Task Force response are the basic things Evanston
needs to know, and emphasized his belief that it would be very useful to get
a neutral examination of these issues. Alderman Wold questioned whether
there is any way Evanston can locate communities which have completed
studies. Alderman Juliar indicated that it is his belief that the question
on page four dealing with whether the municipality has the capability of
providing electric service is the most important issue. Task Force members
suggested that the City has a chicken and egg situation in that it needs a
consultant to determine an answer to the very question raised by Alderman
Juliar. Task Force members also indicated that the fact that the City
successfully runs its own water utility and that Winnetka successfully runs
an electric utility provides examples of where a municipal government has
successfully operated a utility service. It was also suggested by the Task
Force members that the City could consider using water meter readers to read
electric meters, and achieve some savings in operations.
Alderman Brady stated that the Task Force report did not educate her at
all. She stated that while it seezz as if the City will need to hire a
technical expert and expend money, the minutes and report of the Task Force
lack the research analysis necessary to examine the issues and educate
Aldermen. She suggested the need to Look at several =mmunities even if
they are entirely different from Evanston. Alderman Brady stated that she
needs more information before she can decide on whether a consultant is
needed. Alderman Brady stated that she is sure a consultant is needed to
answer th-- questions listed on page four of the repor-_, but stated that more
work is needed =rom the Task Force before a decision can be made. Mr.
Hartgering stated that the Task Force is under a serizus time constraint and
that work on these questions needs to commence. Mr 'Kraft stated that the
Task Force does have quits a bit of information which wt would be willing to
share with the Committee. In response to a question =r^m Alderman rollens.
Mr. Kraft stated that the Task Force is unable to .ans-.:er the questions on
page four because the questions require a degree of ex---artise and time
commitment which exceeds the resources of the twelve volunte--rs on the Task
Force. He stated that the complexity and interrelationship of issues
involved in the study create a mind boggling matrix. MLr. Lippitz emphasized
that there are no experts on the Task Force and that all n-embers ar►-_ laymen
in this field_ Alderman Wold emphasized that the f _-rce was not
expe'_c_tfd to provide that Level of exp?rtisP.
Alderman Rainey stated that she would like to visit =_--Mm_unity which has
switched to municipal electricity in 1988 in order s_ Set B sense of where
they started and where they ended up, regardless cf te=cmmunity's
similarity to Evanston. Alderman Rainey stated that. trdnking in the Long
term, she would like to sere the City cut from under ::: nois Commerce -
Commission regulations and rate controls. She statra.� -`iat she would like to
know which eight communities have switG;hed to memo_ service in 1988 and
obtain information rx-rm them. and emphasized that she __ _ not. have the same
problem with the report as Alderman Brady. Alderman: :3—_ne.v also raised the
idea of extending the City's current franchise for twc ;ears in order `to do
more study.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November T, 1989.......... Page Three
Alderman Collens questioned what the impact on the City's negotiation
position would be if a consultant study indicated that the City should not
operate an electric utility. Mr. Hartgering suggested that some of the
consultant's findings Would need to be reviewed in executive session in
order to not disclose the City's bargaining position. Alderman Collens also
questioned whether there is not some way to break the study into pieces and
suggested that perhaps the Public Works Director and City Engineer can
provide some information which would offer a first level of analysis before
going to the next level. Mr. Lippitz stated that at least the consultant
study will identify the cost of one option versus another. He emphasized
that in looking at other commm ties the Task Force did not get the idea
that a municipal electric utility is so absurd that it should not be
considered. Jan Schakowsky noted that in regard to rate regulation a
municipality can set its own rates if it operates the electric utility. She
stated that a municipality under a franchise would have its rates set by the
State. Alderman Collens questioned whether there is some information that
explains what regulations the City would be subject to under a franchise and
under a municipal operation. Alderman Rainey suggested that the City ask
Winnetka what regulations they are subject to as a municipal provider of
electricity. Alderman Collens asked what is negotiable in the contract with
Commonwealth Edison. Mr. Pabst suggested that free electricity, the right
to purchase the system, the burying of cable. terms of the agreement, and
damage compensation for long outages are all issues that can be negotiated.
Alderman Wold stated that it appears as if the Committee is developing a
list of questions it would like the Task Force to address end suggested that
the remainder of the meeting focus on this list of questions. Alderman
Brady suggested that Commonwealth Edison can provide some education on the
law and regulation governing electrical service and suggested that
Commonwealth Edison be asked to put together some kind of Issue summary.
Alderman Rainey stated that it bothers her to ask Cc.msron;jea? th Edison for
this type of information and suggested that the Ci'y a�sk `- Fi *..c provide
information on the regulations under which they opera* sldenTian Rainey
also suggested that she does not see where Commonwealth Edison is eating the
cost of providing free electricity. She suggested these mast be
absorbed by other consumers. Alderman Wold suggested that the City may need
more information on how the Commerce Commission sets t're raps and expressed
concQrn that score people have already reached a dec�si-r ~;. �rethar el uric
service should be provided by the City or CotTmonwp.a ",X -A
stated that Com cnwealth Edison gave a fairly det7i._".
Task Force which could also be presented to the Cosa.±` -r ;-unci-' He
suggested that the City could also ask the Commerce crrrasslon to -cme in
and explain its regulations. Alderman Esch emphasized that the City would
be in a better bargaining position if it has looked a, a--' ;`-s options.
Alderman Esch stated that Commonwealth Edison has no co -petition. but still
incurs considerable expense in advertising and publi_ rG-a`:Ins which m-ist
ba funded by their rates. Alderman Warshaw stat,-,d
Commonwealth Edison is taking these deliberations and
commended the Task Force for its work. She stag -aZ Pr- hlesn
going ahead with the study even as other questions a�- i.ored and
emphasized that she has not reached a position on th1-= 7a"Pr
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 7, 1989.......... Page Four
Alderman Collens suggested that the study be phased and that a preliminary
study be conducted which begins to bre-k the issue into pieces. She
suggested that perhaps the Task Force needs to take a crack at developing a
Request for Proposals. Alderman Rainey suggested that it is not unusual to
have an opinion on this matter. She stated that philosophically she would
like the City to have the freedom to not rely on Commonwealth Edison, but
that intellectually she cannot make the decision at this time. She stated
that she likes the idea of some kind of feasibility study and does not like
the idea of being under a thirty to fifty year franchise ag,�-oIu.:iCt.
Alderman Wold stated that she agrees With Alderman Rainey that the Committee
needs to somehow get the facts in order to make a decision.
The Committee then put together the following list of questions and
additional information that it would like the Task Force to further
address. (1) Provide studies conducted by other communities. (2) What is
negotiable in the contract with Commonwealth Edison. including what is the
effect of free electricity on the community? (3) What factors does the
Illinois Commerce Commission take into account in establishing rates? (4)
Commonwealth Edison should provide any information they believe would be
necessary for the City to have in evaluating this matter. (5) The Task
Force should provide a bibliography of materials it has studied. (6) (.an
the study be broken into pieces, i.e., can a preliminary feasibility study
be conducted, and what would be included in the preliminary feasibility
study? Alderman Wold emphasized that the Committee is not asking the Task
Force to distribute Requests for Proposals. Alderman Collens also
emphasized that the Committee is not asking the Task Force to call
consultants. Assistant City Manager Judith Aiello stated that the Task
Force can come back with an outline of a suggested Request for Proposals.
(7) What has the Task Force learned about regional approaches to electrical
systems? (8) Where is Chicago in its franchise review process, and what is
the impact of Chicago's action on Evanston? (9) Why is Commonwealth Edison
so desperate to keep Evanston as a consumer when Evanston represents .a
relatively small po -,i--- : f their system? t 1U) What are the rej uiati-:�ns
covering franchise communities versus the regulations ,_overing municipally
operated systems? (11) What are the City's options for extending its
current franchise for a short time in order to provide further study'' Jan
Schakowsky suggested that additional information on rsrrmnwealth Edison's
financial standing may also be of use to the CCrmu*`r and starer; that the
Task Force had developed information on this topic _ _ :ar-ran Wei ld suggested
those materials be included in the biblicarapt v -^e Task
Force. (121 Dc--s the bond rating for el.ectri+--al
management .and profits, and what is the bond rating -_--itilitY a rable
to Commonwealth Edison?
Alderman Wold thanked the Task Force for its time am i•r efforts. Alderman
Rainey encouraged people to call on Phil Lewis. Thera: being nc fu_ruher
business, the meting was adjourned at 8:55 P.M.
Respectfully submitted.
-Bruce Zimnernan
r
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of November 20, 1989
Members Present: Aldermen Wold, Paden, Rainey, Collens, Juliar, Each
Members ,Absent: None
Staff Present: Adamus, Aiello, Alexander, Asprooth, Barber, Boddie,
Clarke, Fair, Hrejsa. Figurelli, Gillespi, Jennip-s,
Shook. Tonkinson, 0. Thomas, Wright, Yant and Zimmerrrin
Others Present: David Galloway. Chairman, Evanston Preservation
Commission; Stephen Yae, member, Evanston Preservation
Commission; Dick Lehner. President of the Evanston
Preservation League
Presiding Official: Alderman Wold, Chairman
Summary of Action:
The meeting was called to order at 7:35 P.M.
MINUTES:
November 6. 1989
Alderman Collens moved to amend the minutes by adding a new second sentence
to paragraph 2 on page 5, which would read as follows: "Alderman Collens
asked that the minutes reflect those votes as out of order." The Committee
voted 5-1 to approve the minutes of the November 6, 1989 as dmended
(Alderman Paden voting nay).
November 7, 1989
The Committee voted 6-0 to accept these minutes as submitted.
City Bills List of November 16, 1989 - Alderman Rainey noted that there were
a large number of refunds for towing charges on page 2 of the bills list and
requested that staff provide an explanation of this month's towing refunds.
Alderman Rainey also asked that staff provide an explanation of the
subscription for PC World charged to account 1800.30200. Alderman Collens
noted that there was a $923 expense for photo processing in account
430.35000 and requested that staff evaluate the feasibility of bidding out
photo processing for the entire City. The Committee also suggested that
staff consider the purchase of less expensive wreaths for the holidays.
There being no further questions, the Committee voted 6-0 to recommend City
Council approval of the November 16, 1989 bills list.
Payments to Karlson Kitchens - Alderman Each stated that in her mind there
is no question that this bill should be paid. She stated that she still has
questions over whether due process was used in selecting the Karlson Home
Center to perform repair work. The Committee voted 6-0 to recommend City
Council approval of these payments.
III^I I, �I�ii �� Ili �� ilj v�ll RI'Igi i iJ !IR �� pi I III I Jill 111,111 11
I f
I f�=
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 20, 1989.......... Page Two
COMMUNICATIONS:
Library Fire Alarm Svstem - The Committee accepted a memorandum from staff
explaining that there had been a $598 change order in the contract with
National Guardian Security Services for the Library building fire alarm
system.
Response to the November 6, 1989 City Bills List Inquiries - In regard to
the expenditure to Holmes Testing for mortar testing. Alderman Rainey stated
that she was the person on the Committee who had been concerned about
selecting Howard J. Andrews Construction Corporation to build Fire Station
#4 because it was the biggest construction job they had ever performed. She
stated that she did not understand why this charge for mortar testing had
been charged to the contractor. City Manager Asprooth stated that the
testing was conducted because the City felt the contractor was not properly
covering the mortar. This expense was includ3d in the negotiated final
payment agreement with the contractor. Alderman Esch requested that staff
prepare a memorandum explaining whether the premixed mortar was part of the
building specifications. There being no further comments, the Committee
voted 6-0 to approve the response to the November 6, 1989 City bills list
inquiries.
Fire Department Monthly Report - October. 1989 - In response to a question
from Alderman Collens, Captain Boddie stated that alarms from activated pull
stations are not charged because they cannot be controlled by the building
owner. Mr. Boddie also stated that in cases where a building experiences a
number of fire alarms, the Department has worked closely with the building
owners to reduce the number of alarms. It was also noted that the
Department of Public Safety at Northwestern University monitors their
alarms. The Committee voted 6-0 to accept this communication.
Clarification of No Alarm at Location Notation on Fire Department Report -
The Committee voted 6-0 to accept this communication.
Explanation of Tax Abatements - Alderman Rainey requested that this
communication be sent to the City Council with future resolutions on
abatements. The Committee voted 6-0 to accept this communication.
Human Relations Commission Memberships and Subscriptions - The Committee
voted 6-0 to accept this communication.
Emerxencv Repair and Loader Transmission - The Committee voted 6-0 to accept
this communication.
Commonwealth Edison Task Force Status Report - Alderman Wold noted that the
Task Force had provided a list of questions raised by the Committee during
its special tweeting with the Task Force on November 7, 1989. Alderman
Collens stated that she believes this is an excellent list. Alderman
Collens requested that question #13 be expanded to include the following
question. "What are the opportunities for wholesale purchase and do we know
anything about the wholesale/retail differential?" Alderman Collens
requested that question #14 be expanded to include the question, "What is
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 20, 1989.......... Page Three
the significance of these factors to Evanston?" The Committee noted that
questions #15 and #17 are related and emphasized that the focus should be to
address what are the regulations affecting a municipally operated utility
and what are the regulations affecting a franchise community. Alderman
Collens requested that question #18 be expanded to include the following
questions, "What is the employee base for Evanston? Are there employees
either operational or administrative, assigned to Evanston exclusively?"
Alderman Collens also asked that the Task Force address the additional
question as to whether municipalization would mean that no one within
Evanston can buy their electricity from Commonwealth Edison. As an example,
she mentioned hospitals, schools and universities. Alderman Rainey
requested that question #18 include information on the value of the fixed
assets of the system within Evanston, and stated that hopefully information
on the condition of the assets will be included in the Task Force response.
The Committee then voted 6-0 to accept this communication with the additions
and clarifications noted.
PURCHASES:
_ Demolition of 1024 Emerson - Alderman Wold stated that the Preservation
Commission had asked for time to make a presentation to the Committee
regarding the building located at 1024 Emerson, also known as the Butler
Building. Alderman Wold asked the Commission to keep its presentation to 15
minutes and then suggested that the Committee use ten minutes to ask
questions. Dave Galloway introduced himself as Chairman of the Preservation
Commission and noted that he would be assisted in the presentation by
Stephen Yas, a member of the Commission and Dick Lehner, president of the
Preservation League. Mr. Galloway emphasized that the Commission believes
it has identified a strong and viable case for an adaptive reuse of the
Butler Building in the Research Park. He noted that the Commission has made
presentations to the Planning and Development Committee, Mayor Barr and
Alderman Nelson as well as the Shaw Company. Mr. Galloway stated that the
Commission and Sham have agreed to disagree on the merits of the
Commission's proposal. Mr. Galloway stated that the Commission is
requesting that the City delay the demolition of this building and encourage
Shaw to consider the adaptive use of the building at 1024 Emerson in the
Research Park.
Mr. Lehner then summarized the history of the Butler Building, noting that
Mr. Butler was a successful black businessman in Evanston who built this
building in 1909. He stated that it is believed that Tuskeegee Institute
students were involved in laying some of the bricks in the building. Mr.
Yas then reviewed the architectural features of the Butler Building and the
new building at 1890 Maple Avenue, Mr. Yas stated that the Butler Building
lends itself to adaptive reuse due to its floor heights and loading capacity
and suggested that the bricks on the exterior can be cleaned and
tuckpointed. He suggested that the setback for the Butler Building creates
a promising gateway to the Research Park. Mr. Yas also emphasized that the
Butler Building's location, size and shape are compatible with the master
plan and stated that every master plan can be refined. He emphasized the
need to be able to refine the master plan to adapt to changes in the market
for office and laboratory space. Kr. Yas stated that the Preservation
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 20, 1989.......... Page Four
Commission believes that there would be approximately $120,000 to $130,000
in savings if the Butler Building is renovated rather than demolished and
replaced by a new building.
Alderman Juliar stated that he is interested in the economics of this issue
and asked for cost information from the Preservation Commission. Kr. Juliar
stated that he believes the Commission raises issues which should be
debated, but emphasized that the issue of renovating the Butler Building is
different from the currently planned renovation of the warehouse for new
incubator space. Alderman Collens asked why this building is worth saving.
She stated that she was on the Preservation Commission in 1982 and that the
Commission did not decide then that the building was so important. Alderman
Collens noted that the building is not designated as architecturally
significant. She stated that she is impressed with the drawings prepared by
the Commission, but questioned why go through all of this to preserve the
architectural features of the building which has only been designated as
historically significant. She suggested that the nameplate from the
existing building can be used in a manner to honor the Butler history in the
Research Park. Mr. Lehner stated that the Preservation League does believe
this building has architectural merit and should remain. Mr. Lehner stated
the League's opinion that there is no strong reason to destroy the building
now and a viable alternative to demolition exists.
Alderman Wold asked whether there is someone from Shaw who can explain the
need to demolish the building now. Mr. Tom Prescott then addressed the
Committee. He stated that the presentation by the Commission was good, but
ignored the marketing issue. He noted that the rent planned for the
warehouse will be approximately 1/3 of the rent received from the 1890 Maple
building. Mr. Prescott also stated that RPI has indicated that they do not
want additional incubator space and that Shaw does not want to compete with
RPI for incubator tenants. He also emphasized that it is the intent that
the incubator tenants will then move into new office space within the
Research Park. Mr. Prescott then stated that the developer is very far
along in designing the second new building for the park which will begin
construction in the first quarter of 1990, and that it is imperative during
leasing of the second building that Shaw has space to begin construction of
the third building. Mr. Prescott noted that the Butler site is the next
logical site for construction of the third building. assistant City Manager
Aiello also noted that it has been the City's policy to demolish a building
shortly after purchase in order to reduce the liabilities associated with a
vacant building. Ann Earl, a resident, then addressed the Committee.
stating that she was on the Preservation Commission when Alderman Collens
was a member and that it is her belief that in the eyes of the Preservation
Ordinance a historical designation is equally as important as an
architectural designation.
Mr. Prescott also stated that it is not Shaw's intent to develop buildings
in the Research Park which would compete for tenants with other buildings
located throughout the city of Evanston. Mr. Galloway stated that the
Butler Building represents only a small amount of the total development
space in the Research Park and that he believes the Butler Building does not
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 20, 1989.......... Page Five
stand in the way of the other two buildings to be constructed on the same
block as the Butler Building.
Alderman Collens moved for Committee approval of the demolition contract.
Alderman Rainey then expressed concern over the timing of the 90 day review
period available to the Preservation Commission and City Council
consideration of this contract. City Manager Asprooth stated that the 90
day review period on a designated building is automatic and that during the
course of this 90 day period the Preservation Commission can either release
the building for demolition or it can be held by the Commission for 90
days. Mr. Asprooth stated that the Commission has an advisory role only and
that the 90 day period for review is triggered by an application for a
demolition permit. It was noted that the 90 day review period expires on
December 20, 1989.
Alderman Rainey suggested that the Preservation Commission is missing the
point and emphasized that she believes the people who matter in this issue
are RPI and Shaw. She stated that if they say no the answer is no and that
they are all powerful on these issues.
Alderman Wold then stated that the Committee needs to move on to other items
on the agenda. She then proceeded to read a statement provided by legal
counsel which follows up on a legal opinion requested by the Committee on
Alderman Paden's right to vote on issues in the Research Park. Alderman
Wold's statement read as follows: "I have been informed that Alderman Paden
Is ineligible to vote on or participate in the discussion of any matter
pertaining to the downtown tax increment financing district. In light of
that fact, she is requested not to vote on this issue. In the event she
chooses to vote, her vote will not be counted in the determination of the
issue." Alderman Rainey then stated that many members of the Council have
been asked to cooperate more in regard to the Research Park because it is
viewed by some as essential. She stated that all deals are now off.
Alderman Rainey stated that she believes it is extremely outrageous to
disenfranchise a member of the City Council from voting on an entire section
of her ward in this manner. She emphasized that this matter had not been
discussed by the Committee and that the Council had only received a legal
opinion. She expressed her displeasure over the process used in informing
Alderman Paden through this statement. Alderman Wold emphasized that she
was reporting the information provided to her by legal counsel based on the
previously provided legal opinion. Alderman Paden stated that no decision
had been made by the City Council in executive se53i0n regarding the
opinion. She emphasized she had just talked to the City's legal counsel
four hours ago and had not been informed of this statement. Alderman Rainey
emphasized that the City had simply received a legal opinion and that the
Committee should have been counseled prior to the meeting. It was agreed to
hold over the demolition of 1024 Emerson Street.
Change Order - Parking Lot Resurfacing, - The Committee voted 6-0 to
recommend City Council approval of a change order in the amount of $6,736
II II III 1 11111!11"1 III II III�III� 1 1 11II�I 1111II II 111 1 N r 1 -111+I IIII1I 0 II11' 1 111 II II 111 11I111 I11 111
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 20, 1989.......... Page Six
for the relocation of light poles and the installation of bumper blocks
associated with the resurfacing of Lot #4 at Central and Stewart, Lot #30 in
the 1400 block of Elmwood and Lot #27 in the 1600 of Oak.
Architectural Services for Design Modifications - Church/Chicago Self Park -
The Committee voted 6-0 to recommend City Council approval of a proposal
from John Macsai and Associates for a fee not to exceed $7,000.
Three Month Extension on Senior Citizen Taxicab Program - The Committee
voted 6-0 to extend the contract with Best Taxicab for three months to
expire on March 31, 1990.
ITEMS FOR CONSIDERATION:
Docket 289-11B-89: Parade Permit for Save Our Children - In response to
Alderman Paden, City Traffic Engineer David Jennings noted that the parade
would begin at noon and that there would be two Police escorts, one for each
parade unit. Mr. Jennings stated that the Police escorts would be provided
as part of the normal Police duty assignments on that day. The Committee
voted 6-0 to recommend City Council approval of this parade permit.
Docket 290-11.B-89: IMRF Service Credits on Behalf of City Employees - The
Committee voted 6-0 to recommend City Council approval of this matter.
Docket 290-IIB-89: Parking Restrictions - First Floor Sherman Avenue Garage
- Alderman Juliar requested that this matter be held over. Alderman Rainey
noted that this matter had been specifically referred to the Mayor's Special
Committee on Parking which had addressed this matter and prepared the report
for the Administration and Public Works Committee this evening. Alderman
Scold noted that she had received a letter from EVMARK expressing its
opposition to eliminating the parking limitation. Alderman Rainey suggested
that the Committee needs to be more courteous of the Mayor's Special Parking
Committee and stated that she wants a promise that this matter is on the
next Committee agenda and dealt with that evening. There being no further
discussion. this matter was held over for the Committee's meeting of
December 4, 1989.
Docket 292-11B-89: Resolution 80-R-89 - Revenue Transfer to Tax Increment
Finance Fund - At the request of Alderman Rainey, this matter was held over.
Docket 293-11B--89: Resolution 81-R-89 - Revenue Transfer to Evanston Housing
Corporation - The Committee voted 6-0 to recommend City Council approval of
this resolution.
Docket 293-11B-89: Ordinance 137-0-89 - Water Cross Connection Control - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
Docket 295-11B-89: Ordinance 138-0-89 - Extension of Cable Communications
Commission - Alderman Collens questioned the need to renew this Commission's
existence every two years and suggested that the sunset provision be
eliminated. The Committee then voted 6-0 to recommend Ci.y Council approval
!MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 20, 1989.......... Page Seven
of an amended ordinance 138-0-89 which would not include the sunset
provision.
Docket 296-IIB-89: Ordinance 139-0-89 - Sale of a Portion of Parking Lot #3
- The Committee voted 6-0 to recommend City Council introduction of this
ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 251-10B-89: Resolution 61-R-89 - Acquisition of 1120 Emerson Street -
This resolution is scheduled for City Council consideration.
Docket 252-IOB-89: Resolution 62-R-89 - Acquisition of 1122 Emerson Street -
This resolution is scheduled for City Council consideration.
Docket 254-10B-89: Resolution 64-R-89 - Acquisition of 906-08 Church Street
- This resolution is scheduled for City Council consideration.
Docket 281-11A-89: Ordinance 133-0-89 - One -Way Stop - Pratt/Simpson - This
ordinance is recommended City Council adoption.
Docket 282-11A-89: Ordinance 134-0-89 - No Parking Zone 2000 Block of
Greenwood - This ordinance is recommended City Council adoption.
There being no further business, the meeting was adjourned at 9:00 P.M.
Respectfully submitted,
Bruce Zimmerman
Draft - Not Approved
Minutes
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Members Present:
Members Absent:
Staff Present:
Others Present:
Presiding Official:
Meeting of December 4, 1989
Aldermen Collens, Esch, Juliar, Paden, Rainey and Wold
None
Adamus, Aiello, Anderson, Asprooth, Barber, Clark,
Engel, Fair, Gillespie, Figurelli, Jennings,
Olkowski, Shonk, Tonkinson, Wright, Yant, Zimmerman
David Galloway, Chairman, Evanston Preservation
Commission; Dick Lehner, President of the Evanston
Preservation League
Alderman Wold, Chairman
Summary of Action:
The meeting was called to order at 7:30 p.m.
MINUTES:
Alderman Paden requested that the November 20, 1989 Committee minutes be
amended as follows:
Page 5, paragraph 3, should include the following three sentences after
the first sentence in the paragraph: "The Committee voted 3 - 3 on
Alderman Collens' motion to approve the demolition contract (Aldermen
Rainey, Paden and Esch voting no). Alderman Wold stated that she would
not count Alderman Paden's vote. and the vote would be 3 - 2. Alderman
Paden objected." The next sentence in paragraph 3 should be modified
to replace the word "She" with "Alderman Wold." This paragraph should
also include the following three sentences immediately before the last
sentence of the paragraph: "Alderman Rainey moved to hold over this
purchase, seconded by Alderman Paden. Alderman cold stated that
Alderman Paden's second would not be counted. Alderman Esch then
seconded the motion."
The Committee then voted 6-0 to approve the minutes of :be November 20, 1989
meeting as amended.
City Bills List of November 30, 1989 - Alderman Paden requested responses on
the following bills list inquiries: 1) page 14, Account 717.51500 - a
$199.00 expenditure to Misco for office furniture; Z) page 15, Account
722.51500 - a $21.08 expenditure and $199.00 expenditure to Kisco for office
furniture; 3) page 24, Account 1712.35500 - an $11.06 expenditure and a
$47.64 expenditure to Zee Medical Service for medical supplies; 4) page 25,
Account 1714.31200 - a $343.60 expenditure to Chem World, Inc. for a dust
mop; 5) page 41, Account 6800.22900 - a $1,000.00 expenditure to Armond King,
Inc. for a preliminary market survey. Alderman Rainey expressed concern over
the need for the $36.00 expenditure to the New York Times for a book review
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 4, 1989........... Page Two
supplement. Alderman Rainey also requested a response explaining the
expenditure on page 43, Account 6990.50200 for a program described as
"Domestic Hot Water." She stated that she had never noticed the program
description "Domestic Hot Water" on prior City bills lists. The Committee
also requested a report explaining whether there are expenditures associated
with the December and January Arts and Recreation Magazine, which are not
listed in program element 1704 Arts and Recreation Calendar, on page 23. As
an example, the Committee requested that staff explain where expenses such as
photography appear on the bills list. The Committee then voted 6-0 to
recommend City Council approval of the City bills list of November 30, 1989.
COMMUNICATIONS:
Response to Citv Bills List Inquiries of November 16, 1989 - The Committee
voted 6-0 to accept this communication.
Fire Station No. 4 Actual Costs Versus Budret - The Committee voted 6-0 to
accept this communication.
Fire Station No. 4 Mortar - The Committee voted 6-0 to accept this
communication.
PURCHASES:
Demolition of 1024 Emerson - Alderman Wold noted that this purchase had been
held over from the prior Committee meeting, and suggested that those people
who did not address the Committee on November 20, 1989 are invited to add
their comments at this time.
Rev. John Norwood then addressed the Committee stating that the demolition of
the Butler building has become a major issue among elderly members of his
congregation, and that these individuals support the Preservation
Commission's recommendation to maintain the exterior structure of the
building. Rev. Norwood emphasized that maintaining the Butler building would
allow one historical marker in the community when nothing much is left.
Joseph Burton stated that he played in this garage as a child and knew Henry
Butler. He emphasized that the Hull House was allowed to remain in the
middle of the University of Illinois, Chicago Circle campus. Mr. Burton
stressed that it is not progress, in his opinion, if you take away the
history of the City.
Yvonne Davis addressed the Committee on behalf of a group of Evanston based
sororities and fraternities, and the Evanston Minority Business Association.
She emphasized that as black, professional people, thesa individuals
recognize the importance of conveying the black community's history to the
young people of Evanston. Ms. Davis emphasized that these groups support the
report of the Preservation Commission.
Bennett Johnson, Chairman of the Evanston N.A.A.C.P., addressed the Co=ittee
MINUTES OIL THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 4, 1989.......... Page Three
emphasizing that he knew Mr. Butler very well, and that Mr. Butler
represented Evanston as a successful businessman in the metropolitan area.
Mr. Johnson stated that the Butler building was an important structure when
built in 1909, and that there are many things that could be done to make this
building renovation work within the Research Park. He emphasized that this
land has long been part of the black community and that the building should
be thought of in terms of social value, rather than as an investment.
Alderman Wald then called for comments or discussion from the Committee.
Alderman Collens referred to a letter from Mr. Winter of the Shaw Company to
the Preservation Commission. She stated that she sees in this letter what
she hears from Mr. Johnson; that is, how to best preserve the memory of
Mr.Butler for all of Evanston. In this letter, Mr. Winter indicated that the
Research Park developer proposes to create a public place for an appropriate
memorial to honor the entrepreneurial spirit of Henry Butler, with input from
the community. Alderman Collens stated it is our obligation to hold Mr.
Winter to this proposal and emphasized that the community can come up with a
memorial far more visible than the building, which could serve as a better
rallying point for the community. Ald. Collens stated that in order to meet
all of the requirements of the Research Park development, the changes
required in renovating the building would be very substantial. She suggested
that developing a significant memorial to Mr. Butler would be preferable to
attempting to blend the building into the development of the Research Park.
Alderman Collens stated that this issue has been under consideration for
several weeks, and that the community has known the development plans for
this area for several years. She stated that for her, the balance of all
factors leads to the development of a memorial fur Henry Butler. Alderman
Wald emphasized that the City attempts to inform the entire community of what
is occurring in terms of the City government, and does not seek the input of
one community group more than another in making a decision.
Alderman Paden stated that the black community is tired of the white
community giving them plaques while taking away buildings. She stated that
many promises have been made to the black community, but that the black
community has been ripped off constantly. She requested that the City give
the black community one site to be preserved as part of the community.
Alderman Collens emphasized that in its letter, the developer referred to a
monument, sculpture, or appropriate memorial for the proposed memorial.
Alderman Collens suggested that the memorial can be muc` more important than
a plaque and that the community can come together on developing an
appropriate memorial. Alderman Collens then stated that for the purposes of
getting something on the table, she would move for the demolition of 1024
Emerson Street.
Alderman Esch stated that she has received many calls from alarmed citizens
regarding this matter. She stated that while she unders.ands Shaw's concern
over the marketing issues associated with a renovated building versus a new
building, that perhaps the community needs to persuade Kr. Shaw of the
building's importance. Alderman Esch stated that based on what she has
heard, she would be unable to vote in support of the demolition. Alderman
Paden stated that it would cost more to renovate the warehouse than it would
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 4, 1989.......... Page Four
cost to renovate the Butler building. She emphasized that the warehouse roof
is in disrepair and that the building is in need of tuck pointing. She also
stated that there are approximately 300 code violations in the warehouse.
Alderman Juliar suggested there is a substantial difference in the square
footage between the warehouse and the Butler building, and that the
development needs the size of the warehouse building. Alderman Paden stated
that she believes the plaque is an insult and that there is no more fitting
tribute than a building.
Dick Lehner, President of the Evanston Preservation League then addressed the
Committee stating that it is the League's belief that renovation will cost no
more than the cost of demolishing the existing building and constructing a
new building. Mr. Lehner stated their estimates were provided by the
consulting firm of Construction Cost Estimates. Mr. Lehner stated that it is
the League's belief that the existing building size of 16,000 square feet
with an addition could provide the 45,000 square feet proposed for the site
in the Research Park plan. Mr. Lehner also stated that the League has not
seen plans for the proposed monument and does not know what would be received
once the building is down.
The Committee then voted 3-3 on Alderman Collens' motion to recommend City
Council approval of the low bid of G. M. Wrecking Company, Inc. for a total
cost of $29,850 for the demolition of 1024 Emerson (Alderman Rainey, Paden
and Each voting no). Chairman Wold noted that this purchase would then be
reported to the Council with a tie vote.
Roof Lighting System Renovation at the Sherman Avenue Garage - Alderman
Rainey expressed concern over the new rooftop lighting impacting on residents
in the old Marshall Field building. David Jennings, Traffic Engineer,
emphasized that the proposed lighting is designed to not have spillover. He
emphasized that the existing lighting is in such a state of disrepair that it
needs replacement. Alderman Rainey strongly emphasized to staff the need to
consider some type of test of the proposed lighting to determine whether
there would be an impact on the Marshall Field building. Alderman Juliar
stated he agrees completely with Alderman Rainey. Mr. Jennings stated that
it is not out of the question to complete some sort of test of this proposed
lighting. The Committee then voted 6-0 to recommend City Council approval
for the low bid from Hecker & Company, Inc. at a total cost of $17,340.
Anthracite Media - The Committee voted 6-0 to recommend City Council approval
of the low bid from BOS Sand Company, Inc. at a total cost of $10.660.30.
Two Parking Enforcement Vehicles - The Committee voted 6-0 to recommend City
Council approval of the proposal from Structo Fab Automotive, Inc. for a
total cost of $26,745 as a non -bid item requiring a two-thirds majority vote.
Staff Car for the Fire Department - The Committee voted 6-0 to recommend City
Council approval of the proposal from Government Fleet Sales, Inc. at a total
cost of $8,500 as a non -bid item requiring a two-thirds majority vote.
Traffic Signal Controller - Old Glenview Road and Crawford - In response to a
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 4, 1989.......... Page Five
question from Alderman Wold, Mr. Jennings stated that this controller would
be a direct replacement of the existing traffic signals. The Committee voted
6-0 to recommend City Council approval of a proposal from Roger L. Brown
Sales Agency, Inc. at a total cost of $5,322.25 as a sole source item
requiring a two-thirds majority vote.
ITEMS FOR CONSIDERATION:
Docket 302-12A-89: Temporary Event Approval Custer's Last Stand - The
Committee voted 6-0 to recommend City Council approval of this event.
Docket 303-12A-89: Preliminary Av0roval of 1990 MFT Street Resurfacing
Program - The Committee voted 6-0 to recommend City Council approval of this
preliminary program.
Docket 291-11B-89: Parking Restrictions First Floor of Sherman Avenue Garage
- The Committee clarified that under this proposal the 10:00 a.m. parking
limitation on the first floor would be lifted as of January 1, 1990. The
Committee then voted 4-2 to recommend City Council approval of this proposal
(Aldermen Juliar and Esch voting no).
Docket 292-118-89: Resolution 80-R-89 - Revenue Transfer to Tax Increment
Finance Fund - Alderman Rainey noted that the staff memorandum stated that
this transfer Would be similar to that transfer made in 1981 involving funds
received from Buck and Irvine. Alderman Rainey stated that she does not see
the similarity, emphasizing that the Buck Irvine money was penalty money and
that the money proposed in this transfer was generated from the parking
system. She emphasized that she views this money as an asset of the parking
system because it was received as a payment for land owned by the parking
system. Alderman Rainey stated her belief that parking system assets belong
in the parking fund and that this money does not belong in the TIF. Alderman
Rainey stated that she has several questions which she would like to address,
and then moved to table this resolution. Alderman Paden then stated that she
also had the same question as to why this money was not being kept in the
parking system. The Committee agreed to table this item for further
consideration.
Docket 309-12A-89: Resolution 83-R-89 - Acquisition of 615 Church Street -
Alderman Collens noted that those in attendance at a Mayor's Special Library
meeting voted unanimously in support of this resolution. She noted that
Alderman Rainey was absent at that vote. Alderman Rainey then moved to amend
this resolution by deleting section three which deals with eminent domain.
The Committee voted 3-3 on Alderman Rainey's motion to amend the resolution
(Aldermen cold, Collens and Juliar voting no). The Committee then voted 3-3
on the proposed resolution (Ald Paden, Rainey and Esch voting no). It was
noted that this resolution would be reported to the Council with a tie vote.
Docket 304-12A-89: Ordinance 140-0-89 - Tax Levy for Special Service
District #4 - The Committee voted 6-0 to recommend City Council introduction
of this ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 4, 1989.......... Page Six
Docket 304-12A-89: Ordinance 141-0-89 - Class J Liquor License - Ladv Ann
Catering, - The Committee voted 6-0 to recommend City Council introduction of
this ordinance. Alderman Weld then asked the Committee whether it was
willing to recommend City Council suspension of its rules to consider
adoption of this ordinance this evening as suggested by the Mayor in her
recommendation to the Committee. Alderman Collens stated that she has a
problem with the suspension of the rules in this instance. She emphasized
this is the first issuance of a new class of liquor license, and that given
the issues that surround a liquor license, the two week period between
introduction and adoption of the ordinance should be maintained. Alderman
Collens emphasized that she intends to vote in support of approving the
license but can not support suspending City Council rules to amend the
ordinance this evening. Alderman Rainey stated that she agrees with Alderman
Collens. It was the Committee's consensus to not recommend suspension of
City Council rules to adopt the ordinance this evening.
Docket 306-12A-89: Ordinance 142-0-89 - Class B Liquor License to fiumberto's
- Alderman Collens suggested that some other action to approve the issuance
of this license would be more appropriate than proposed Ordinance 142-0-89.
Alderman Rainey stated that she agreed with Alderman Collens and that this
ordinance should be held over to consider a different form. In response to a
question from Alderman Rainey, City Finance Director Robert Shank, stated
that the purchase of the restaurant is being held in escrow pending approval
of the liquor license for the new owner. City Manager Joel Asprooth, stated
that the liquor license will be issued when proof of ownership is received.
Mr. Shenk stated that the City does not allow a liquor license owner to
transfer its license to another individual, and that it has been the City's
practice to discontinue the old license and issue a new license. Mr.
Asprooth stated that the format of the proposed ordinance was designed to
better disclose the issuance of a liquor license in this situation involving
the purchase of an existing restaurant. Alderman Collens stated she has no
problem with the discontinuation of one license and the issuance of another,
but does have concern with the form of the ordinance. The Committee agreed
to hold over this ordinance and requested that staff consider another form
for issuing this license.
Docket 307-12A-89: Ordinance 143-0-89 - One -Way Alley - Prairie/Central and
Harrison - The Committee voted 6-0 to recommend City Council introduction of
this ordinance.
Docket 308-12A-89: Ordinance 144-0-89 - One -Way Alley - Judson/Church and
Davis - The Committee voted 6-0 to recommend City Council introduction of
this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 294-11B-89: Ordinance 137-0-89 - Water Cross Connection Control -
This ordinance is recommended for City Council adoption.
Docket 295-11B-89: Ordinance 138-0-09 -
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 4, 1989........... Page Seven
Alderman Collens moved to recommend City Council adoption of this amended
ordinance which now deletes the Sunset provision. The Committee voted 6-0 to
recommend City Council adoption of this ordinance as amended.
Docket 296-11B-89: Ordinance 139-0-89 - Sale of a Portion of Parkinx Lot #3
- Alderman Collens moved that the Committee recommend City Council approval
of this amended ordinance. City Manager Asprooth clarified that the
reference on page 2, Exhibit A refers to the legal description of the
property as included in Resolution 83-R-89 and that the last Whereas
statement should be amended to reference Exhibit B rather than Exhibit A. It
was noted that Exhibit B is the draft contract for this purchase. The
Committee then voted 6-0 to recommend City Council adoption of this ordinance.
Docket 251-10B-89: Resolution 61-R-B9 - Acquisition of 1120 Emerson Street -
This matter was tabled by the City Council at its meeting of November 20,
1989.
Docket 252-10B-89: Resolution 62-R-89 - Acquisition of 1122 Emerson Street -
This matter was tabled at the City Council meeting of November 20, 1989.
OTHER BUSINESS:
Alderman Collens noted that the City Council agenda continues to carry
Ordinance 95-0-88 concerning the parking restrictions on Maple between
Emerson and University. She questioned whether there was any hope of acting
on this ordinance in the near future, and emphasized that the current parking
along the curb is adversely affecting traffic. Alderman Paden noted that
revenue is being lost due to people parking along the curb on Maple for
free. Alderman Rainey stated that she will talk to the Chairman of the
Mayor's Special Parking Committee to encourage consideration of this matter.
There being no further business, the meeting was adjourned at 8:55 p.m.
Respectfully submitted,
Bruce Zimmerman
0
Minutes
DRAFT - NOT APPROVED
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of December 18, 1989
Members Present: Aldermen Collens, Esch, Juliar, Paden,
Rainey and Wold
Members Absent: None
Others Present: Mayor Barr, Alderman Rudy, Alex Sproul,
Member of the Mayor's Special Parking
Committee; Gerald Murphy, Executive Director
Evanston Chamber of Commerce
Staff Present: Olkowski, Casey, Tonkinson, Figurelli,
Ersler, Jacobi, Gillespie, Fair, Barber,
Kornatz, Ceplecha, Wirth, Jennings,
Volberding, Shank, Alexander, Asprooth,
Aiello, Brooks, Adamus, Boddie, Zimmerman.
Presiding Official: Alderman Wald, Chairman
Summary of Action:
The meeting was called to order at 7:40 p.m.
MINUTES OF DECEMBER 4, 1989 :lEETING:
Alderman Paden stated that the December 4, 1989 minutes do not
accurately reflect her requested amendments to the November 20,
1989 minutes. She stated that the minutes do not properly
reflect the Committee's vote on November 20, 1989 concerning the
motion to approve the demolition contract for 1024 Emerson
Street. Chairman Wold suggested that staff provide Alderman
Paden a copy of the minutes of the November 20, 1989 Committee
meeting and that she develop proposed language for the amendments
to be included in the December 4, 1989 minutes. Alderman Collens
also identified three corrections to the December 4, 1989
minutes: (I) The last sentence of the second paragraph on
page 4 should read as follows: "Chairman Wald noted that this
purchase would then be reported to the Council with a tie vote."
(2) Under Docket 309-12A-89 on page 5 the last sentence should
read as follows: "It was noted Chat this Resolution would be
reported to the Council with a tie vote." (3) Under Docket 304-
12A-89 Lhe second sentence should read as follows: "Alderman Wald
then :fished the Committee whether it was willing -_-omr.:end City
Coun`iI suspens"on of its rule to consider -__gin this
ordinance this evening as suggested by the "a^:or in her
recommendation to the Committee." The Committee asked that the
December 4 1989 minutes be amended to i n c 1 4e the three
corrections identified by Alderman Collens, and also agreed to
hold over these minutes until Alderman Paden can pry•.ide proposed
language on the amendments.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 18, 1989 Meeting ......... Page 2
CITY BILLS LIST OF DECEMBER 14, 1989:
Alderman Paden requested that staff prepare a report on the
status of the Over The Rainbow Project. City Purchasing Agent
Kevin Fair noted that there was a correction on page 8 of the
Bills List and noted that the expenditure shown in Account
400.29900 should be $120.00 instead of $2,670. Alderman Collens
expressed concern over the amount of staff time required to
allocate the cost of the various Recreation brochures throughout
the program elements in the Recreation Department. Dan Wirth,
Director of Parks, Recreation and Forestry, stated that staff was
attempting to identify the brochure costs by the various
Recreation Programs, but acknowledged that the smaller dollar
allocations are cutting it a little close. In regards to the
Families In Transition Program expenditures, Alderman Wold
requested that participant names not be included on the City
Bills List. There being no further questions the Committee voted
6-0 to recommend City Council approval of the December 14, 1989
City Bills as amended to replace the expenditure in 400.29900 of
$2,670 with the corrected figure of S120.00.
COMMUNICATIONS:
Response to inquiries of City Bills List of November 30, 1989-
The Committee voted 6-0 to accept this communication.
FIRE DEPARTMENT MONTHLY REPORT - NOVEMBER 1989:
The Committee voted 6-0 to accept this communication.
CHURCHJORRINGTON SIGNAL REWIRING:
The Committee voted 6-0 to accept this communication.
COMMISSION ON AGING REPORT ON SUBSIDIZED TAXI PROGRAM:
Alderman Wold suggested that this report be referred to the
Taxicab Advisory Board. Alderman Rainey requested that staff
provide a report on the progress for appointing members to the
reconstituted Taxicab Advisory Board, as well as the status of
the development of an application form for membership on the
Board. The Committee then voted 6-0 to refer the Commission on
Aging's Report to the Taxicab Advisory Board.
PURCHASES:
ENGINEERING ANALYSIS OF THE SALT DOME:
In response to Aldermen Wald, David Barber, Dire=_.r c: Public
Works, stated that it would cost approximately 5:;,,000 to bu::d
a new salt dome. In response to alderman Collens staff clarified
the proposed purchase was for a study and evaluation of the
condition of the dome and did not include expenditures for repair
of the dome. The Committee voted 6-0 to recommend City Council
approval of the proposal from Wiss, Janney, Elsner Associates,
Inc. at a total cost of S6,500 to perform add it:f-31 testing and
evaluation of the salt dome.
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 18, 1989 Meeting ......... Page 3
POLICE DEPARTMENT 911 COMMUNICATIONS EQUIPMENT:
Alderman Collens stated that she did not understand the reference
in the report regarding the negotiation of prices for this
purchase with Illinois Bell. Police Commander Art Ersler
responded that as a result of divesture Illinois Bell is now
regulated while Ameritech is not regulated. He stated that as a
regulated agency Illinois Bell was required to obtain a tariff in
order to purchase the equipment desired by the City. Commander
Ersler stated that Illinois Bell has a service contract for the
City's existing equipment. After initially providing the City
with an estimated cost of $8,500 for this equipment, Illinois
Bell informed the City that it was not able to receive a tariff
and recommended that the City approach Ameritech. Ameritech
provided a proposed purchase of $15,000 for the equipment and the
replacement of Illinois Bell wiring. Ilinois Bell subsequently
indicated that it would provide the equipment at the original
estimate of $8,500. Illinois Bell was able to avoid the tariff
because its Engineeering Department had completed a stud, of the
condition of the City's existing equipment which indicated that
the City qualified for the purchase of equipment without a
tariff. The Committee then voted 6-0 to recommend City Council
approval of the proposal from Illinois Bell at a total cost of
$8,500 as a non -bid item requiring a two-thirds majority vote.
TWO SALT SPREADERS:
The Committee voted 6-0 to rec-mmend City Council approval of the
proposal from Schuster Equipment Company at a total cost of
$8,270 as a non -bid item requiring a two-thirds majority vote.
WATER METERS:
The Committee voted 6-0 to recommend City Council approval of the
proposal from Water Products Company at a total estimated cost of
$54,900 as a sole source item requiring a two-thirds majority
vote.
COMPUTER EQUIPMENT FOR THE POLICE DEPARTMENT:
Alderman Rainey noted that recent business journals have
reporterd problems within the Wang Organization. She questioned
whether there are customer implications. InforMation Systems
Manager Jeanne Kornatz stated that Wang does have a new
administrator, but that the City believes the c:-Dany is sound.
She emphasized that the proposed equipment is comp __.b1e wi—.h the
City's mainframe. The Committee then voted 6-0 to recommend City
Council approval of the proposal from Wang Laboratories at a
total cost of $46,773 as a non -bid item requiring a two-thirds
majority vote.
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 18, 1989 Meeting ......... Page 4
DANCE EXERCISE ROOM AT ROBERT CROWN CENTER;
In response to Alderman Collens, Don Wirth, Director of Parks,
Recreation and Forestry, stated that the Pro Shop operated at the
Crown Center has been discontinued. Mr. Wirth emphasized that
this project and the subsequent work scheduled for the concourse
area are two distinct projects. The Committee then voted 6-0 to
recommend City Council approval of the proposal from Comstock
Construction Company at a total cost of $16,000.
AUDIT PROPOSAL FOR 1989-90:
The Committee called on Alderman Rainey, Chairman of the Audit
Subcommittee, who reported that staff has indicated to the
Subcommittee it is pleased with the performance of the current
auditor. Alderman Rainey reported that the Subcommittee has
unanimously voted to recommend approval of this purchase for the
1989-90 audit. The Committee then voted 6-0 to recommend City
Council approval of the proposal from Friedman, Eisenstein,
Raemer and Schwartz to provide audit services for 1989-90 at a
fee of $33,830.
SHERMAN AVENUE PARKING GARAGE CHANGE ORDER:
The Committee voted 6-0 to recommend City Council approval of a
Change Order in the amount of $6,800 from Superior Contract
Services.
ITEMS FOR CONSIDERATION:
Docket 312-12B-89: Parade Permit for Lincoln School - The
Committee voted 6-0 to recommend City Council approval of this
permit.
Docket 313-12B-89: 1990 Private Elm Tree Program - In response
to Alderman Collens, :Municipal Arborist Dennis Cea:ecna indicated
that the number of participants in the City's Private Elm Tree
Program has risen slightly as the cost of tree removals has
increased. In response to Alderman Rainey, :Mr. �:eplecha stated
that the City does not turn down people requestinz to participate
in the program, but does advise people if staff believes that due
to the condition of a tree it will not die _r0M Dutch E:m
Disease. ,alderman Wold requested that an article chi3 proz-am
be included in the "Highlights". The Committee vntec+ 7 - C ;o
recommend City Council approval of the proposed rate adJustments
for participants' fees associated with the P - :vate EIm Tree
Program.
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 18, 1989 Meeting .......... Page 5
Docket 314-12B-89: 1990 Parkway Tree Planting 50/50 Cost -Sharing
Program - In response to Alderman Rainey, City Manager Joel
Asprooth clarified that there is a need to address this proposed
program early in the City's budget process due to the timing
constraints on publicizing Forestry Programs early in 1990. Mr.
Wirth clarified that it is critical for the Council to provide
staff direction on this Program by the first meeting in January.
Alderman Collens stated that she would hope the City would not
have to do this, but emphasized that the Committee will not know
the entire revenue picture for the FY1990-91 Budget until the
Committee has received the City Manager's proposed budget. She
emphasized that she will look for other ways of doing this and
that she is especially concerned over the impact of the program
proposal on the CD target area. Alderman Rainey stated that she
is not willing to support this proposed program. She emphasized
that she believes it is a terrible idea and that people outside
of the target area would also view this as an unnecessary
expense. Alderman Juliar stated that he believes it is a good
investment for the community to plant parkway trees and would
hate to throw up a road block to having parkway trees planted.
Alderman Collens expressed concern that the City would be losing
control over what kind of tree would be planted and where. City
Manager Asprooth emphasized that the City has a plan for planting
the parkways and should be able to control the species. In
response to Alderman Wold, 1+1r. Ceplecha stated that the City
ordinance requires that a private citizen receive a permit from
the City to plant trees in the parkway and that the City does not
issue many of these permits.
The Committee then voted 5-1 against the motion to approve the
50/50 Cost Sharing Program. Aldermen Rainey, Wold, Esch, Paden
and Juliar voting against the motion.
Docket 315-12B-89: Update of 5-Year Plan for Paving Of Unimproved
Streets - In regards to the 1988-89 project for Wesley Avenue
Alderman Collens questioned whether this project could be moved
along more quickly. City Engineer Jim Tonkinson stated that the
City has contacted the County and will follow through in moving
this project along as quickly as possible. in regards to the
projects :alderman Rainey questioned whe:-er the Barton
protect is new. `Ir. Tonkinson explained that _s segmen: of
Barton has always been in the plan but has been separated out
from the recently completed Barton avenue project. Mr. Tonkinson
stated that approximately three properties would e affected by
the proposed project and that one homeowner :.as expressed
interest to date. In regards to the 1991-92 proje..s Alderman
Collens questioned whether the projects listed :or Brvant and
Chancellor were one or two projects. �lr. Tonkizsca stated that
the two streets could be done together but are listed separately
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 18, 1989 Meeting ......... Page 6
for funding purposes. In regards to the Lawndale and Prospect
Avenue projects Alderman Wold suggested that if the Prospect
surfacing project is delayed pending a decision on the sewer
system improvements, that a temporary paving of this street be
completed. There being no further questions the Committee voted
6-0 to recommend City Council approval of the Special Assessment
Street Paving Update and Street Schedule for FY1990-91.
Docket 316-I2B-89: Mayor's Special Parking Committee Report -
The Committee then called on Alderman Rudy to speak on behalf of
the Mayor's Special Committee on Parking Needs. Alderman Rudy
stated that there were two parts to the Committee's
recommendations: (1) A recommendation to update the 1985 Parking
Study performed by Barton Aschman; and (2) To increase the
Parking Enforcement Officer's for FY1990-91 by five additional
full-time and one part-time staff. Alderman Rudy stated that
staff has prepared a study to support this recommendation which
is being distributed this evening. City Manager Asprooth
clarified that this is a Committee recommendation and not a staff
recommendation to add these personnel.
In response to a question from Alderman Collens, alderman Rudy
stated that City personnel have to chalk the tires of downtown
parkers to determine short term parkers versus long term parkers.
He stated that staff is virtually not able to do this in the
downtown area at the present, therefore, there are a lot of all
day parkers in metered zones in the downtown area. Alderman Rudy
stated that the Committee's recommendations are intended to
relocate these parkers to the downtown garages and Research Park
Parking Lots. He suggested that the City should attempt to make
the street meters available for short term parkers and utilize
the garages for the long term parkers. In response to a question
from Alderman Collens, Alderman Rudy stated that the five and
one-half additional staff are intended to cover all parking zones
of the City, and it is hoped that this additional staff can
provide sufficient coverage to insure that park--ng regulations
are observed throughout the City. Alex Sproul, a member of the
Committee, clarified that additional staff would also be deployed
in residential areas due to the Committee's concern that removing
long term parkers from the downtown metered spaces would relocate
some parkers to the periphial residential areas. .,:dermaz Rudy
emphasized the Committee's belief that this proposa. wL 1 pay for
itself as illustrated on the last page tat .m:.tee's
memorandum. lie emphasized that it is the Comm-,: 's o'o�?clive
to promote compliance with the parking restriz_:.ozs and not
generate additional funds. Referring to paxe .hree of the
memorandum distributed this evening, Alderman Raines: emphasized
that there is considerable room for additional parking
enforcement coverage as illustrated by the info--ation on page
three. She emphasized that the City is writing :=ts of parking
tickets but is n o c creating a short term par:._n, climate,
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 18, 1989 Meeting ......... Page 7
especially within the central business district. Gerald Murphy,
Executive Director of the Chamber of Commerce and also a member
of the Parking Committee, then addressed the Committee. He
stated that he had cast a dissenting vote on this recommendation.
He emphasized that the Committee's analysis is based on the 6.5
Parking Enforcement Officer positions currently filled instead of
the City's full allotment of 9.5 positions. Mr. Murphy pointed
out that the part-time Parking Enforcement Officers wrote 76
tickets per day, while full-time personnel wrote 51 tickets per
day and suggested that there is an inverse relationship between
the number of personnel assigned and the number of tickets
written. He requested on behalf of the Chamber of Commerce that
the City consider other options than adding personnel.
Alderman Wold requested that the Committee respond to the
questions raised by the Chamber. Alderman Wold also requested an
explanation of the revenue estimates included in the Committee's
report. Alderman Collens requested that the Committee also
explain why now is the appropriate time to update the 1985 Barton
Aschman Report. Alderman Rudy stated that the Committee may not
be ready to return to the Administration and Public Works
Committee until January 22, 1990. There being no further
questions this matter was held over in Committee.
Docket 317-12B-89: Resolution 85-R-89 - Transfer of IRB
Allocation -The Committee questioned whether the City will
receive a fee for agreeing to transfer this unused bond capacity
to the State. City Manager Asprooth stated that this transfer is
similar to the transfer made in prior years. He stated that the
State has indicated in the past that it will not pay the City a
fee as a community had once done when Evanston transferred
bonding capacity to a specific community. Mr. Asprooth
emphasized that IRB's have far less attractiveness now due to
recent tax reform.
Alderman Juliar stated that there must be some value for this
transfer and suggested that the City not do this if we do not
receive a fee. In response to Alderman Julia-, Assistant City
Manager Judith Aiello stated she anticipated no detriment to the
City should we not agree to make this transfer. She suggested,
however, that there may be some projects in the State not funded
if the City does not transfer its unused allocation. alderman
Juliar then moved to amend the resolution to inc:4_e a 1', fee to
be received by the City in return for transfe:7.72 this unused
allocation. Alderman Rainey stated that she sees _!Vantage to
the City from withholding this transfer and suzsted that the
City make a case for the community to receive so=e benefit for
being asked to make the transfer, Alderman Juliar _,arced that in
essense that is what he is attempting to do. The :,=ittee then
voted 4-2 against Alderman Juliar's motion to in_' _de a 1% fee.
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 18, 1989 Meeting....... Page 8
Aldermen Collens, Esch, Rainey, and Wold voting against the
motion. Alderman Rainey then moved to amend the motion to
include the following language: In returning these available IRB
allocations to the State the City wants to recommend in the
future that there be some recompensation for returning these
funds. The Committee voted 6-0 in favor of this amendment. The
Committee then voted 5-I to recommend City Council approval of
the amended Resolution 85-R-89. Alderman Juliar voting no.
Docket 318-12B-89: Ordinance 145-0-89 - Reduction in Class C
Liquor Licenses - The Committee voted 6-0 to recommend
introduction of this ordinance.
Docket 322-128-89: Ordinance 149-0-89 - 4-Way Stop - Ewing and
Payne - The Committee voted 6-0 to introduce this ordinance.
Docket 292-118-89: Resolution 80-R-89 - Revenue Transfer to Tax
Increment Finance Fund - Alderman Rainey noted that the
memorandum prepared by Finance Director Robert Shonk indicated
that the $1,375,000 in funds proposed for transfer are surplus
funds within the Parking System and also indicated that the
transfer of these funds can be made for any legal purpose
including the General Fund. Alderman Rainey emphasized her
belief that the $1,375,000 belongs to the taxpayers of Evanston.
She stated that the proposed transfer of this money to the
Research Park would result in these funds being used for
infrastructure improvements, which t11e City originally stated
would be funded with property tax increments. She also
emphasized that the City has a Parking Fund windfall which can be
transferred directly to the General Fund. Alderman Rainey stated
that the Council has not received information that the TIF is not
in good financial shape and emphasized that the 51,375,000 does
not belong in the Research Park. Alderman Collens suggested that
it would be very useful to update the TIF revenue and expenditure
projections and suggested that this matter be he'd :n Committee
until this update has been received. She stated her belief that
the Research Park also belongs to the taxpayers. Alderman Paden
asked that staff explain why this money is not being used for the
Parking System as well as provide information on what would be
the appropriate parking system projects to be funded with t:,is
money. :alderman Esch questioned where the money ??F projetts
would come from :f this money is not transferee-- to the
Alderman Rainey emphasized that she will nc' support tnI s
transfer even if the update of TIF revenues and expenditures
indicate the TIF is bankrupt. Alderman Rainer e=phasized that
in her opinion the issue here is extremely polit:-a' and that the
question is where will this money do the most good. She reminded
the Committee of recent discussions of funding the-:brary
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 18, 1989 Meeting ........ Page 9
Building and the subsidy of Recreation Programs. The Committee
agreed to hold over this matter until the update of the revenues
and expenditures could be provided.
Docket 306-12A-89 - Ordinance 142-0-89 -Class B Liquor License -
Two Humbertos Restaurant - Mayor Barr then addressed the
Committee explaining that the Liquor Commission in proposing this
ordinance was attempting to be sensitive to the concerns
expressed by the Council over the prior mechanisms used when a
liquor licensee ceased operations and a license was issued to a
new owner operating from the same location. She emphasized that
the Liquor Commission viewed this situation as similar to the
Davis Street Fish Market because the owners of Two Humbertos have
never had a liquor license before, but would be purchasing the
restaurant currently operating under the name New Image. Mayor
Barr suggested that if the Committee did not want to use an
ordinance in such situations, that perhaps the Liquor Commission
could submit a memorandum or resolution. Alderman Collens
suggested that the Committee recommend introduction of this
ordinance at this time and that in the future a different
approach be considered. There being no further discussion the
Committee voted 6-0 to recommend City Council introduction of
this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 304-12A-89: Ordinance 140-0-89 - Tax Levy for Special
Service District #4 - This ordinance was transmitted for City
Council consideration.
Docket 305-12A-89: Ordinance 141-0-89 - Class J Liquor License -
Lady Ann Catering - This ordinance was transmitted for City
Council consideration.
Docket 307-12A-89: Ordinance 143-0-89 - One -Nay Allev-
Prairie/Central/Harrison - This ordinance was transmitted for
City Council consideration.
Docket 308-12A-89: Ordinance I44-0-89 - One -Way Alley-
Judson/Church/Davis - This ordinance was transmitted for City
Council consideration.
There being no further business the meeting was a�'_ourned at 9:05
P.y.
BZ:tr
cc: Joel M. Asprooth
Respectfully Submitted,
Assistant City Manager
DRAFT - NOT APPROVED