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HomeMy WebLinkAboutMinutes 1988EVANSTON RECREATION BOARD MEETING MINUTES January 21, 1988 Ms. Harris called the meeting to order at 7:36 p.m. The meeting was held at the Civic Center, 2100 Ridge Ave., Evanston, IL. BOARD MEMBERS PRESENT: Ms. Julie Harris, President Mrs. Judith DeStefano, First Vice President Ms. Janet Webb, Treasurer Mr. Henry Krasnow, Secretary Mr. David Williams, Temporary Second Vice President STAFF MEMBERS PRESENT: Mr. Donald J. Wirth, Director, Parks, Recreation & Forestry Ms. Jean Ann Shulse, Superintendent of Recreation fir. Robert Dorneker, Manager, Robert Crown Comolex Mr. Gary Silkaitis, Supervisor of Sports & Fitness Ms. Shellea Swan, Public Information Specialist Mr. Mark Gordon, Business Manager Ms. Darlene Nilges, Executive Secretary OTHERS PRESENT: fir. Richard Seaman, Mr. Edmund Moran. APPROVAL OF MINUTES Mrs. DeStefano moved and Mr. Krasnow seconded the motion to approve the Minutes of the previous meeting of December 17, 1987. Mr. Williams suggested the addition of "sponsored by the Evanston Optimist's Club" at the end of the report by Mr. Seaman on the ucc^,ruing skating competi- tion to be held at Robert Crown Center Bober- r.—:wn Advisory Board neport) ril _.n t'iat , i i(1n, f"Utlud', t.. - r' .C- 'ara71I usl TREASURER'S REPORT Ms. Webb called the Board's attention t, the ir-.r7nation supplied by the Business Manager, which showed total dish:r;eT.ents as of December 31, 1987 totalled S139,379.43. BUSINESS MANAGER'S Mr. Gordon reported that revenues throu;- 31, 19S7 totallec' 1EPORT S1,587,6a1.11, or 56.15. of the annual -. 7.:rn _ res for t•e same period totalled S12,538,143.89, or -. t e arir,:a1 bujget. Mr. Krasnow raised the question of whethezr the Eusiness Manager's Re- port could be changed to reflect more ir` rrnaticr, on which to base decisions by the Board. ills. Shulse note: the previous options in for- mat and content which the Board had revie:ied. Nr. Krasnow suggested specific information on what is over and under L-adaet, and Ms. Shulse said the Board can be provided with the =st race staff projections. Mr. Krasnow suggested a bi-monthly or q,5 :erl r re:7rt. I's. Shulse offered to furnish the Board with the pre. ;,; ;n5, and said s"e could verbally report on the financial sta_'.s cf —e Department, ac- cording to the last staff projections. Yr. Y.rasr_,i felt information I I •, _ ', ;r• ..._- r,. , ice. ...«. lil r ii ' ' ' n I' II Il i p I I ^'I I hII -- , 2- like that used by the Department to make projections and decisions would be useful. Discussion continued, with Ms. Shulse noting staff projections are for the previous month, since the Department receives its financial data usually only a day before the monthly Board meeting from the Finance Department. It was moved to include information in the Business Manager's Report on program elements running over budget on expenditures and under revenue projections. After discussion, .the motion was withdrawn. Ms. Webb moved that a meeting be set to review the information include in the Business Manager's Report. Mrs. DeStefano seconded, and motion passed unanimously. A time will be set for this. Mr. Williams called the Board's attention to the 1120/88 memorandum from the City Manager concerning changes to the Recreation Board's pro- posed 1988-89 budget. Mr. Williams said he did not believe the City Manager had the authority to reduce this budget by $10,045. Taking excerpts from a memorandum by the City Corporation Council dated 2/85, Mr. Williams interpreted that the Recreation Board has the power by Statute to set its own budget. He felt if the City Manager or City Council thinks that $10,000 should be cut from the Recreation budget, the Recreation Board should do the cutting. Ms. Shulse reported the Assistant City Manager advised her that the budget sent to City Council is the City Manager's budget as presented. She suggested the Board go before the Human Services Committee to edu- cate the Committee on which reductions the Recreation Board believes should be placed in the budget. Mr. Williams noted that three Boards have been established by law: Mental Health, Library and Recreation. He said he was not quarreling that the money may need to be taken out of the budget, but that the Recreation Board itself should so decide. Mr. Krasnow moved to allocate $4,000 to obtain an independent counsel' opinion as to this Board's power and role in the preparation of its budget. Mr. Krasnow added that he will not take part in helping the City Manager in the preparation of the Manager's budget, or, if the budget is the Recreation Board's budget, he wCJld not tolerate the tanager ch-a!i]in t1C Gear.'s bu''yet. mr. .,, SeC;rCe: z",e m"Ot-IO.- Mrs. DeStefano felt S 1,000 excessive in cf other priorities, though she would like a final opinion. ts. ',;e`u agreed that she wcu1,, like to see this done, but that it is not affordable. Ciscussion en- sued on the need to engage a lawyer with sitstantial expertise in such matters, and not obtain an informal opinion. Upon calling for the question, voting, aye were Mr. Krasno{, ar, ''r. 'Williams. Voting nay: C d Ic n:..... !.Y ri i.c ,.n F ed. Mrs. DeStefano and •i,. Harris. Abs ai., _ ,ebb, __i, ai1 a Mr. t-iilIiams moved the Recreation Board not acopt the proposed budget cuts as presented by the City Manager in his memiorandum of 1/20/88, ar if $10,045 must be removed, the Recreation Soard will decide which cut have to be made. Mrs. DeStefano seconded. Ciscussion included the suggestion to invite the City Manager to Giscjss the issue further wi' the Board. Mr. Krasnow asked that the notion be amended, to read: t' Recreation Board not adopt the proposed b-,d-et cuts as presented by t' City Mlanager in his memorandum of 1/2C/° . aas agree-- and seconde to so amend tie motion, Ms. Shulse clarified that some of the changes in the budget are becau: of changes in personnel items, as well as correction of mathematical errors and, most significantly, the change in computer funding in the j- debt service fund. She offered to explain the changes. Mr. Williams explained the motion had to do with cuts, not mathematical corrections Mr. Krasnow noted the Board is not a citizens' committee to assist the City Manager; that the Recreation Board has independent powers; that i the City Manager views the Board as a citizens' committee, Mr. Krasnow has no interest in being a helper. He asked that the City Manager ex- plain what ought to be done concerning the budget, not what is done. Mr. Wirth said he understood Henry's point and that if he has some questions about what the City Manager perceives his authority to be or not be, that the Manager would be glad to cone and discuss it with him Mr. Wirth said if the Board does not agree with the City Manager's bud- get, then you have the prerogative to defend what the Board has pre- pared. Mr. Krasnow commented that a statute wasn't necessary to give him power to go to a public meeting and voice his opinion, and said he feels the Board has statutory power so that the City Manager and City Council cannot disapprove the Recreation Board's budget. Mrs. DeStefa- felt the problem was that the budget was dictated to the Board without a chance to discuss the cuts with the City Marager. Mr. Wirth repeate that he was sure the Manager would discuss the issue with the Board. Mr. Krasnow suggested that he would like a le::er from the City Manage stating the process would be changed so that tits would not be made without the Board's involvement. The motion passed with one abstentio DeStefano). ARTS CAMP --CAPITAL Mrs. DeStefano moved to approve the purchase of ballet bars for the EXPENDITURES Leisure Learning Center instead of the record player for Arts Camp. Mr. Krasnow seconded. Motion passed unanimously. OFFICE FURNITURE-- The Board reviewed the information received on the approximately $120C CAPITAL EXPENDITURE budgeted in 1997-98 for photographic equipment. The equipment was planned to be used by a qualified staff so that contractual services could be reduced. New duties of the staff pre -,rent the accomplishment of photography. It was requested the monies 6.e used for another high priority, a conference table and chairs for ! - Director's office whit would allow meetings to be held in that offic_. Total cost for the furniture would be $1,070. Mr. Williams if any part of the fund would come from the Parks and Forestry b._;e: I: was noted it would not. Yearin_ n,, mr^t -n tc a-tr ve, Ms. e' : •gyp next ite-. OFFICE PLANNIING Jr. Gordon reported that the contract fcr == __ space planning still is being negotiated. Ms. Shulse outlined _,.e first proposal did not include certain needed services, and :. _ :-,e secon was felt to E much over -budget. She felt that, after re:c:'__i,n, the cost could be brought down, and that it would be possiC'e :, acccI.clis„ using this year's budgeted dollars. Ms. Shulse al„ e E,ar-_ had concept. ally approved ti,e office space plannin: :_"r==: a: ar, r. rlier date. Mr. 3rasnow awed for a report next mor:, :_. egress revenues. Shulse estimated approximately $10,000 w..'_ the fir;l figure, and outlined the policy that the Department c.,' -:: spend that amount or capital purchases. Ms. Webb said that i!. e-=ec: the Ce:artment will give back $10,000, and $10,000 additional h. to ta'r.en out of next year's budget. She continued that it was c, c.lt to understand how each year monies are returned to the Cit,, a,.: each year the Recreatic budget gets cut back. Ms. Shulse noted responses to this question by the City Manager, and that : _ is ace ss the board Y- for all City budgets. Ms. Shuise noted capital items may not be pur- chased with excess revenues at the end of the year. Mr. Krasnow aske for an explanation of the process of purchases. Ms. Webb questioned the Board could not vote to spend portions of this year's $10,000 excess revenue on items cut from next year's budget, as made by the City Manager. Ms. Shuise outlined how substitutions of capital items by higher prior ity items have been voted on by the Board and approved for purchase, and that there is no reason why the Board could not approve the pur- chase of something else with the approximately $1200 which had been budgeted for the photographic equipment mentioned earlier. Ms. Webb agreed that she would like to pick up some of the items cut. Ms. Shuise noted January is the time to do this. Mr. Krasnow moved to authorize purchase of utility tables at Robert Crown, ping pang tables at Chandler, and an art print press for Art Camp. Mrs. DeStefano suggested separating the motion, approving expenditures within the policy guidelines and expenditures requiring an exception. Ms. Webb asked Mr. Krasnow to prioritize his list, with the art print press first in his motion. Mr. Krasnow agreed. 1.1s. Webb seconded the motion to authorize purchase of an art print press for Art Camp, util- ity tables at Crown and ping pong tables at Chandler. 1-lotion passed unanimously. LEGAL COUNSEL Mr. Krasnow moved to allocate $4,000 of the S10,000 excess revenues to hire Mr. David Saunders, an attorney with experience in municipal law, to render an opinion as to what power the City Council or City Manager might have to disapprove or alter the Recreation Board's budget, Ils. Webb seconded. Discussion ensued on several points: need to petition for the money; that only capital expenditures were disallowed; the hours spent sitting in budget meetings, to be told what changes will bE done to the budget was an unproductive use of the Board's time; the need to find out what power the Board possesses; this money is not out of programs or equipment budgets, but is, in e-Ffect, money which the Board does not possess anyway. Voting a;;e cr the motion were Krasnow, Williams, Webb and Harris. Opposed: De5`eMotion passed. RC, 3E Av'.":SnUR( Xr. Seaman reported un the i+e'r! fork Open, _..+ event, In 'wnlch 212 BOARD REPORT skaters participated in six areas. He various awards won by Robert Crown skaters. He announced an A.-t i s_ r: Soard meet i ng Feb. 2 in which neighbors would be advised of t~e rye., :olicy carcerning socce players and the area fields. COMMUNICA; tONS Mr. Yrasnow called the Board's atten'_= : = response =rom the Cit UP-' A7E "',anager to Alderman 6:orsha'-.'s A.idermar _ -r ir,=_rTation. He mcved that the City '-lanager, Superinter__ :`=azreatic~ and Directc•- of Parks, Recreation L Forestry be :~at in t"e future, whe communications are received from City o ";_' = such as='ermanic questions as to procedure or policy of t,-e=.ctre3tion Sc rd, no respc- be made, and the communication be forwar.-e: :_ : e Recreation Board t- its response. Ms. Webb seconded. Natior. cas;_: unanimc:sly. Swan gave her report. She noted c.r_•- : .. even the contra - for Arts Recreation n?aga:ine is passe': a_-.ertisinr, re nues and sales may be effected by the r:em ici:,. She said that the Department would follow up wit _ at rthwestern a, his offer to explore new advertising e`f;r:;. s. Swan need the art- cle in the Evanston Review reporting on t^e re -search done at other are v- INCREASE IN RESIDENT The Board reviewed staff's request to increase the limit oil resident SAILBOARD PERMIT LIMIT sailboard permits from 100 last year to 125. Mrs. De`.teftino moved to approve the request. Ms. Webb seconded. Mr. Krasnow asked if a 25% increase might not be inherently too aggressive. Ms. Shulse noted tha years ago equipment was cumbersome and difficult to maneuver and users were new to the sport, which made the sport mare difficult, but that rescues last year decreased as patrons controlled their boards better. It was noted there still would be a separate sailboard Leach, and lake levels are expected to recede, creating more beach area. Mr. Silkait; estimated an increase in revenue of approximately S1400. Motion passe unanimously. COMPUTER REGISTRATION Mr. Gordon distributed packets and gave a presentation on changes whit SYSTEM will occur in registration procedures with the new (omput.er system. outlined how currently the Department uses a prenumbered invoice form UARCO), spoke of the way final reports and participation reports are generated, and how the Finance Dept, received registration informatior Mr. Gordon outlined the new system, which Ms. Shulse said is in use b, approximately 43 park districts. The new system would allow report generation to take place overnight. Cash reports, class lists, atten- dance reports, waiting lists would all be available I)v morning. It 6 noted that only about 3'l of transactions use credit cc,rds, though it expected to increase significantly. It was noted that, if registrati- occur simultaneously at the Civic Center and a center, a lottery syst would be in place to determine who gets in the class. 11 third phase in future years requires all centers to have terminals. Ms. Shulse said the registration office, staffed by a registration clerk and the payroll clerk as back-up, experiences serious problems during peak periods. She outlined the need to redesign that office. She discussed the physical barriers the layout of the Department im- poses, and the need to work quickly to have the changes in place bef_ May. DIRECTOR'S REPORT Mr. birth reported on the process of purchasing a new middle pier at the power boat ramp, and noted a two foot c'rcp in tie water level wo,.' have an impact on the beaches. He said there is a potential of gets' more sand from Northwestern Universitv, ar- n.3.G .'t, it water levels down, we may have to dredge 4,0uu c.:. yd. c sand from the poi, boat ramp this spring. Mr. Wirth reported City Cc,rcil would conside. approval of Resolutions for renovating Kelly to" ict at Fleet,ro od- Jourdain Center, and that the area between Foster Sc'%ol and the Cent- was to be upgraded through City Council's approva, "onday night of agreements worked out between the City, _E5 and the Fari', Focus Board. Mr. 'Wirth explained the process when an _er~ .._ S t-e Ci. r ?•'ana- e. to respond to a question. He noted that a;cer7er, traaitionally loo." to the Manager for a response, and that t-e ",lanac_e- may receive 40-5:0 requests per week. Mr. birth continued t^a., if the question deals a new policy, he felt the City Manager won't refer it t;, the Board, t- in the case of existing policy that needec' .a be pulled together for response, the Manager would try to get the information back to the a" erman as quickly as possible, which was r- a ;,f the Soar; policy and prerigative. Fir. Krasnow responded that he felt it ina_cropriate `or aldermen to a anyone other than the Board for information on Eoar. pr,:cedure. He 5- park districts concerning their publications, which showed Evanston's operation favorably in terms of costs, ad sales, etc. Ms. Swan noted the award from Children & Adult Network Unlimited honor- i ing Mamie Smith, Director, Fleetwood-Jourdain Center, for outstanding service to the community, and said how proud the Department was of her i efforts. Ms. Harris asked that something be put in writing concerning the award, and Ms. Swan agreed. EVANSTON SPEED Sanders Hicks reported on the Club, with which he has been involved for SKATING CLUB 20 years, and which teaches the art of speed skating. He noted the many State titles won by participants, and 8 national and North Ameri- can titles. He noted there have been four world team members, one an Olympic member. He noted skaters are all ages, both boys and girls, and explained uniforms and skates are provided to low income families. Mr. Hicks outlined the benefits of this family sport which affords individuals great opportunity for personal growth. Mr. Krasnow asked if the Club had a reduced rate for ice time. It was explained the Club paid $65 instead of $115, but there was no- direct subsidy to the Club. The 30-60 participants pay certain fees, and the club has fundraising activities which raise about $1600-S2000. Mr Hicks estimated 80-95% of participants are residents. Mr. Williams said if not for Mr. Hicks' countless hours of work with the Club, it would not be as successful as it is now. Mr. Y,rasnow noted his ques- tion dealt with trying to get a sense of any inequities of subsidies among various groups, and said the Club was very worthwhile. SUPERINTENDENT'S Ms. Shulse reported a change in personnel, in which Mr. Gordon would REPORT transfer to the Senior Accountant position upon hire of a Business Manager. She noted his hard work and said the Department would thus be able to continue to benefit from his services. Ids. Shulse noted the serious impact staff has felt from the need for special reports and requests for information from various sources that have been re- ceived lately, and asked the Board's understanding if any delays are experienced. ids. Shulse reported that the response to Ald. Korshak's inquiry was comprehensive and professicr.a', that it took hours of sta4 tire t- arss..er t'-.e ., , an.. _ZE3rc: aeri "ed' our can- cellation rate to be less than 12-1, ahlle- national average is 22:. BEACH TOKENS Ms. Harris noted Alderman Paden had beer. invited to attend the dis- cussion on this issue, but was not preser._. "s. Shulse asked for Board direction in the case of some organ,iza:ions not having funds fo the 15-:; cost of beach tokens at the Dena-'-e^t's highest subsidy rate of E5.. i+ie options were to waive the t3 re,uire teat a[rount. It was noted 50 toF,ens -were the first as re.;aested by A1j Paden. 113r. Krasnow noted the Alderman re:.ested that acencies give Recreation statt the names of individuals r•ee ing maximum scholarships for tokens, and that staff to date had c _acted Family Focus and ECDC Ms. Webb noted our policy is set for 85-;-afimum fee assistance and th Board has previously denied other organiza_ions' requests for 100•: sub sidy. She felt 85`1' very liberal, and Su;;es'ed if one agency could no locate funds to cover the 15", perhaps acency could be asked to participate. Discussion included tier ;,ti;r, points: the agency must verlf, individuals' nee,, for ma;0,",7- '.1; 7, 5 " 'A"I ai^s trust in the agericies' ability/ to screen C3r-S and:;reement Wit; Ms. Webb's proposal; Ms. Webb's suggesticn ,r;a', if an agency cannot pay, the children identified by the agent,: be c'7anneled into an agency that can pay. The Board concurred with policy outlined by ids. Webb. 7- suggested the Board sensitize itself to the fact that it is an indepen dent organization functioning without the permission of the City Counc or Manager, and felt the Manager should answer only questions on what Recreation employees do; that policy questions should be responded to the Board. Mr. Krasnow suggested that, in the case of Ald. Korshak's request, the Manager could have suggested the Board respond to him. M Wirth reiterated that the Human Services Committee should be utilized by the Board for any proposed changes in present procedure. WILMETTE COAST GUARD Ms. Shulse noted the potential that the Wilmette station may be closed STATION CLOSING because of federal budget cuts. She reported that Evanston's use of tl Coast Guard has been minimal in the past several years, in which they have been used solely to bring disabled boats to the Church St. ramp while on routine patrols, and that for other services we have used our own resources. COMMITTEE PROJECT The Board noted the specific projects recommended by staff for Recrea- ASSIGNMENTS tion Board committees. It was noted that Mrs. DeStefano, Ms. Harris and Ms. Webb were involved in the Levy Center special committee, which took a large amount of time. Ms. Webb volunteered to work on Volunteer Annual Awards. Mr. Krasnow requested information concerning projects listed under the Board Treasurer's position, asking what function be- yond tradition was served by the Treasurer's signing vouchers. Hs. Shulse said the procedure allows a Board member to review vouchers and make sure policies are being followed. Mr. Krasnow volunteered to be on the Arts & Recreation Editorial Board. Discussion on the Board's involvement in a major Program Evaluation effort ensued. Ms. Harris asked that the item be placed on the Study Docket. Mrs. DeStefano agreed to work on Robert Crown Center Phase II, to get additional fund ing for physical improvements needed at the Center. STUDY DOCKET The Program Evaluation project will be added. 1.1s. Webb inquired about the meeting yesterday with Dist. _`65 representatives, Mr. Silkaitis an. Ms. Mills -Palmer. Mr. Silkaitis noted they'd had a very good meeting, attempting to finalize the spring interscholastic plans. Another meet- ing next week with Mr. Wiggins, who will scearhead the program for th; District, had been set. the District mrs_ ret-ice its own interscholast program, which 4s Iimited, and inc^r,qr ': _ min' r For- +hp; intermur•ai spor.s. 1Mr. Silkaitis e:plais G` t' `s. He expec good programs with spring volleyball anc fali sGccer. He mentioned Dr Hill' s positive support. Vs. 14ebb reported on yesterday's Levy Commmittee reeting at ;rhi a great deal was accomplished. rZext mee-i-- is ,tan 25 at 2:00, then Feb. 3 at 1 :00 and Feb. 10 at 1 :DO, wit~ :. - r Eet r - if needed. T. ie large auc'itcriurn, large multi -purr, = a._ =_.z'.:' small mult purpose rooms and other spaces have beer COMMENTS FR0M THE Mrs. DeStefano thanked Mr. Krasnow for h;s 5t year as president. Sh BOARD reported on how well the Martin Luther t" i :inner and play were done. She noted how well Chandler Center's reper' =a been pre.ared, and su: gested the Board attend as many advisory scar. greetings as possible. She asked for meetinn dates for the varic..; acvisory boards. Mr. Will laris '7a5 )leased with the hocr.e/ r'_, „"1C!1 repE3r to increases, anrj noted the 361 children it ,e.r I free ",ocr;ey Pro- gram in August. He noted this was his ar;•: felt it i:npor- tant that the authority of the Recreation not be L."'ermined. He commended the Board on its action tonight ara Mr. 'rasn,., for his year as President. Mr. Krasnow noted the importance of the recommendations being generate at the levy special meetings, while also noting the sacrifice of time necessary. Ms. Harris was pleased by Mamie Smith's recognition, and noted the reception in February for IPRA and IAPD awards. Ms. Shulse noted February's agenda would be fairly light to include presentation of awards by the Board. She asked for the Board's nominations, and said a reception would be held at 7:00. ADJOURNMENT It was moved by Ms. Webb and seconded by Mr. Krasnow to adjourn the Recreatio n Board meeting at 10:02 p.m. Motion passed. The next regularly scheduled meeting of the Evanston Recreation Board will be February 18, 1988 at the leisure Learning Center, 1700 Maple, Evanston, at 7:30 p.m. MINUTES TO BE APPROVED AT NEXT COMMITTEE MEETING EVANSTON RECREATION BOARD SPECIAL MEETING MINUTES February 16, 1988 Ms. Harris called the meeting to order at 7:30 p.m. The meeting was held at the Civic Center, Room 2402, Evanston, IL BOARD MEMBERS PRESENT: ABSENT: Ms. Julie Harris, President Ms. Janet Webb, Treasurer Mr. Ed Moran, Second Vice President Mrs. Judy DeStefano, Mr. Henry Krasnow, Secretary First Vice President STAFF MEMBERS PRESENT: Mr. Robert Dorneker, Manager, Robert Crown Complex Ms. Paula Crismond, Supervisor of Arts & Special Services Ms. Shellea Swan, Public Information Specialist Mr. Mark Gordon, Business Manager Mr. Joe Zendell, Arts Council Director Ms. Elaine Ferris, Recor ing Secretary President Julie Harris called the meeting to order at 7:30 p.m. Staff presented bid recommendations for printing and are -print production and recommended acceptance of the low bid from Sheffield Press (Hammond, IN) at $12,380 per issue (S74,280 for 6 issues) for printing. The second lowest bid for pre-print production was recommended for acceptance, as the low bid came from Dubuque, Iowa, four hours away. Concerns included possible lack of control of project, inability to work face-to-face with artist responsible for our job, and transit/message costs. Second lowest bid is $2312 per issue, and is our current supplier, John Gwinn Typography, Chicago, IL. Mr. Krasnow moved to accept the bids as specified, Mr. Moran seconded. Approved by voice vote, no discussion, no dissenting votes. The next aaenda item called for approval of expenditure c`--i'cp-ed funds for c-,mi o- I j:c p.- ilnlrar+e ''r Krasr,'rj asLed fir tna;_ r.nis was planrec uecraue and budgeted funos. Given the a=-'r-a" :e Mr. Krasnr,-" m(,ved t- acorove the expenditure. Mr. Moran 5_-=rcec t",z mo 4.._r•. Approved, no dissen--inq votes. Mr. Zendell repues:ed same pertinent information be adder Arts & Recreation Macacine. Ms. Swan advised that as of a mayor ddver'ise C^es n]'w isn to c'n'_lnue In the magazine due __`r' oCr'Fr 5-a` and acierriser are continuing to discus= ss.e. Mr. Krasnow sucgested that the projected $10,000 saved by c'3.,inc arin'ers would, in effect, be greatly diminished by loss of advertis-^_ revenues, and that this fact should be communicated. Ms. Saran advised the last aaenda item, lease/purchase of t-e ;rin=zng press, would be continued at Thursday's Recreation Board r?ee-inn adj-I,rneC a' .: p.m. Next reaularlf sc-,eduled meeting of the Pecreation Board is-,,rsC3j, February I0', I9c2 at 7:30 p.m. at the Leisure Learning Censer, I;;C "aple, Evanston, IL. i I R''ilini t p i'I1IlilRIII'iml i! II i I 1111V; I 1n11I P I,' Ii I isq ! II III' II h I'I 'III 4 I lill I II DRAFT - NOT APPROVED" EVANSTON RECREATION BOARD MEETING MINUTES February 18, 1988 Ms. Harris called the meeting to order at 7:30 p.m. The meeting was held at the Leisure Learning Center, 1700 Maple, Evanston, IL. BOARD MEMBERS PRESENT: Ms. Julie Harris, President Mr. Ed Moran, Second Vice President Mr. Henry Krasnow, Secretary BOARD MEMBERS ABSENT: Ms. Judith DeStefano, First Vice President Ms. Janet Webb, Treasurer STAFF MEMBERS PRESENT: Mr. Robert Dorneker, Manager, Robert Crown Complex Ms. Shellea Swan, Public Information Specialist Mr. Mark Gordon, Business Manager Ms. Paula Crismond, Arts and Special Services Supervisor Ms. Emily Mills -Palmer, Supervisor, Youth Sports Program Mr. Kevin Wallin, Chandler Center Manager Ms. Mamie Smith, Manager, Fleetwood-Jourdain Center Mr. Roche Blanchard, Leisure Learning Center Coordinator Ms. Sandra Cole, Robert Crown Center Program Manager Mr. John Nemerovski, Levy Center Program Manager/Photographer Ms. Elaine Ferris, Board Secretary OTHERS PRESENT: Mr. Bob Harmon, Mr. Richard Seaman, Ms. Mary Wood, Ms. Margaret Hallen, Ms. Olive Matthews, Ms. Peggy Martin, Mr. Mike Monti, Ms. Angela Muhs, Ms. Lea Schaefer, Mr. Joshua M. Lewis. Also present were members of FAAM, COE-POPS, and Betty Fisher of Friends of Fleetwood-Jourdain Theater. IPRA AWARDS The first order of business was presentation of awards for community CEREMONY involvement and achievement to: Margaret Hal len, of the Robert Crown Advisory Board - presented by Ed Moran. Ms. Harris presented the award for Friends of the Fleetwood-Jourdain Theater, accepted by Alderman Drummer on Betty Fisher's behalf. Mr. Krasnow asked all COE-MOMS and COE-POPS to accept their plaque, and -Mrs. Bernice Drummond took the award. 'Wi 1 1 i am Logan accepted the plaque f Dr F . A. a.;•i_ on behalf cf Gene Bell, and recognized contrihij :r, fr,m=`ee'..'•d- Jourdain and -he Recrea'ir n Department, with t.'l.i'• APPROVAL OF Mr. Krasnow moved and Mr. Moran seconded the mop i -r, tri approve .'le minutes MINUTES of the previous meeting on January 21, 1988, with -he correction on page four under Robert Crown report from New York open -, Ne.r Year oven, He also moved to approve the minutes of the specia' meeting on Feoruary lb, 1988. Mr. Moran seconded both motions. Motion t_ approve passed unanimously. 2- COMMENTS FROM Mr. Robert Harmon of the Chandler Advisory Committee presented OBSERVERS some figures on the center's activities and two programs in the planning stage: a "family night" to open up the center's parti- pation and a "staff appreciation night". Mr. Krasnow thanked Mr. Harmon and noted there is no substitute for community involvement to enhance the operation of the center. LEVY CENTER Ms. Crismond advised there was no one present from the Committee to report. ADVISORY COMMITTEE ROBERT CROWN Mr. Richard Seaman advised the February Advisory Board meeting was not well ADVISORY BOARD attended by area neighbors. Staff will be contacting and eliciting support for the policy change on the soccer fields. Mr. Seaman also thanked the Board for recognizing Margaret Hallen. COMMUNICATIONS Staff reported on four different models of printing presses to UPDATE replace the present AB Dick machine which is 11 years old and breaking down with increasing frequency. Parts are no longer available. Based on research, the Multi 1650MC was recommended for purchase. Allowing for trade-in, the cost would be S39 more than budgeted per year, or S6144. Equipment is leased for 5 years and then owned. Discussion followed on service contract, payment terms and interest, and training given, Multi will give both on -site and seminar training, as needed. Service cost after five years would be $1713.60 per year. Mr. Krasnow recommended researching saving of money by making pre- payments in March instead of in twelve monthly installments. Mr. Krasnow moved to approve the purchase of the recommended press. Mr. Moran seconded the motion, and it was unanimously approved. APPOINTMENT TO fir. Krasnow moved that Mary W. Small be appointed to the Levy LEVY ADVISORY Advisory Committee. Mr. Moran seconded the motion, and it was so COMMITTEE approved. TREASURER'S Mr. Krasnow read the Treasurer's Report, which showed total disbursements REPORT as of January 31, 1988 of $182,576.60. BUSINESS Mr. Gordon reported that revenues through January 31, 1988 totalled MANAGER'S S1,717,101.21, or 93,2% of the annual budget. Expenditures for the REPORT same period totalled $2,883,502.62, or 91.2% of the annual budget. Mr. Gordon also called to the Board's attention the request for approval of purchase of softballs and bases from Santos Sports, at S9,753.66. Mr. Krasnow recommended approval of the purchase and Mr. ''loran seconded the motion, ur.anlrncr usl j approved. SUPERINTENDENT S rne.er oe: iverec the Superintendent's Ream'.. REPORT manager were offered to candidates who applied for the Ser,cr r5_countant position. None accepted the opportunity to be ir,tervie•:rea. Currently we are adver'.isina for candidates, wiht emphasis on co;,oljrer e!ae'"lence, accflrin'ina, and business bac'Crotlnd. Brie hope `.o fill this p=s•'_i'..n `5/ ADr?l. 'ir. Gordr,n continues ser%e a 0uslne5c Xanager, ';:1`.h lear,/ re':) In tre kcriun'inq f' i c e . f• '". ar e11', re-t>l.ed tr-.-Sr-1 A'. e•'man Pace,, rer:a''i: _ :..s= ''r. r f heach, eli. n '- erS ?' mot' Sri iarY ;mee" .'nq. Cis. PjOen see ! ti"e "41 SreSJ t1 1', )e p11C'n tr? icer a.