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HomeMy WebLinkAboutMinutes 1988HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, January 12, 1988 Room 2403 - 7:45 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Drummer, Aid. Raden, Aldo Summers, Jeanne Breslin, Curtis Chancellor, Laurie Sans, Kenneth Whitney MEMBERS ABSENT: None STAFF PRESENT: Fair, Lufkin, Modaber, Steuben, Tonkinson, Thomas, Yonker, Gullen OTHERS PRESENT: Laura Baren, Chris Bentsen, Mona Heuer, YWCA; Blair Grummond, Evanston Child Care Center, Inc; Bob Roy, Community Defender Office; Bernice Downs, ENAW; Delores Holmes, Family Focus; Richard Hammell, John Buckley, Family Counseling. I. MINUTES OF DECEMBER 8, 1987 MEETING Aid. Drummer made a motion to approve the minutes as written. Aldo Summers seconded the motion. Motion carried. IL COMMUNICATIONS/TRANSMITTALS A. Rehab Department Response Re: Information on Applications for Housing Rehabilitation Assistance. Ken Whitney stated that his interest in obtaining this information was to determine if the Rehab Department received a significant increase in applications after articles in the paper were published on the Mayor's Special Housing Fund. As the information on the applications does not include the date the application was received, it does not allow that determination. Mr. Whitney requested the Rehab Department provide the Committee with the date each application was received and the present status of those applications. The Committee will look for an expansion on the memo at its February meeting. III. REVISION OF PROPOSED 1988-89 CDBG PROGRAM BUDGET A. Review of Recent Congressional Cuts in National CDBG Appropriations as a part of the Omnibus Spending Bill. Chris Yonker summarized the present status of the City's estimated CDBG entitlement for 1988 stating that an approximate 4% cut in the national CDBG budget combined with the notification of an additional $20,000 the City will receive in Metro Reallocated Funds, results in a need to cut $45,000 from the present CDBG budget recommendations. B. City Manager's Recommendations Re: Proposed Cuts in CDBG Program Mr. Yonker informed the Committee that the City Manager would not be formulating recommendations of these cuts and would leave that decision to the CD Committee. •s' Housing and Community Development Act Committee Minutes - January 12, 1988 Page Two C. Revision and Approval of 1988-89 CDBG Program Budget and Recommendation to City Council for Adoption Aid. Summers made a motion to adopt the City Manager's recommendations in the Administrative Category and to decrease the CDBG Administration budget by $961. Aid. Raden seconded the motion. Motion carried 8-0. Aid. Raden made a motion that the remainder of the required cuts be determined on a proportional basis to all proposals with the required $6,750 decrease cut proportionally to each public service budget and the remaining deficit taken proportionally off the remaining budgets. Ken Whitney seconded the motion. Motion carried 8-0. IV. CDBG THIRD QUARTER PROJECT PROGRESS REPORT FOR THE PERIOD SEPTEMBER I - NOVEMBER 30, 1987 Accepted into the record. V. RESPONSE TO HUMAN SERVICES COMMITTEE REQUEST THAT CDBG FUNDED PUBLIC SERVICE PR03ECTS BECOME PART OF UNIFIED BUDGET PANEL (UBP) FUNDING PROCESS Discussion. Aid. Juliar, Ald. Drummer, Aid. Summers, Ald. Raden, Laurie Sans, Ken Whitney, Curtis Chancellor: voted last year to stay autonomous from the UBP process, is there any reason to change?; this is not a request from Human Services, but an item to be presented to City Council by the Human Services Committee; the Human Services Committee firmly supports consolidation; this Committee (CD) is constituted by law and works all year so it is better able to determine funding levels of its proposals than anybody meeting for a short period of time; essence of the Human Services Committee is to have CD Committee informed of discussions on UBP and visa -versa as to agencies with dual requests; most of the CD aldermen have been on the UBP; it involves lengthy additional meetings reviewing agencies that have nothing to do with CD; res=alts in an enormous increase in work and time for both the Committee and staff; couldn't o_own+nunication between UBP and CD be expanded by sharing the materials and packets of each?; we have a legal responsibility to CD funds and process; we want to listen to UBP comments but must remain autonomous; this would result in two sets of recommendations to Council; this year only 4 out of 17 UBP proposals came before the CD Committee; oppose consolidation, approve of more communication. Ken Whitney made a motion to submit an official correspondence to tht-, Human Services Committee and council stating the Committee's position in opposition of consolidation and why. Curtis Chancellor seconded the motion. Motion carried 8-0. V. CD STAFF/COMMITTEE COMMENTS Laurie Sans informed the Committee and staff of an article published in the Evanston Review by the president of the Chamber of Commerce. She asked that the article be reviewed and possibly a response prepared. -V Housing and Community Development Act Committee Minutes - January 12, 1988 Page Three Chris Yonker informed the Committee of an award the City received at a recent HUD seminar for outstanding achievement in the procurement of minority businesses under the City's CDBG program. It was suggested and agreed to present this award to the Mayor and Council at the next City Council meeting. Vh ADJOURNMENT The meeting was adjourned by consensus at 8:40 P.M. STAFF. DATE: 4Y 69171 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, February 9, 1988 Room 2403 - 7:45 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Raden, Kenneth Whitney MEMBERS ABSENT: Aid. Drummer, Aid. Summers, Jeanne Breslin, Curtis Chancellor, Laurie Sans STAFF PRESENT: Fair, Modaber OTHERS PRESENT: None PRESIDING OFFICIAL: Aid. Juliar Aid. Juliar called the meeting to order at 8:05 p.m., a quorum not being present. I. MINUTES OF JANUARY 12, 1988 MEETING Kenneth Whitney requested that the minutes be amended to reflect his comment at the January 12th meeting that he believes it is a conflict of interest for City staff to make funding recommendations on UBP projects when staff are funded from the same source. He also requested that these comments be included as a supplement to the CD Committee's response to the Human Services Committee regarding combining CD funds with UBP funds for public service projects. II. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of December 3, 1987. Accepted into the record by Aid. Juliar. B. Rehab Department Response Re: Information on Applications for Housing Rehabilitation Assistance. Accepted into the record by Ald. Juliar. C. Copy of City Council Memo Re: Final Adjustments in CDBG Budget at the February 8, 1988 Council Meeting. Ald. Juliar told the Committee that the final adjustments to the CDBG budget were passed at the previous night's council meeting. D. Copy of Response from CD Committee to Human Services Committee Re: UBP/CD Consolidation. Aid. Juliar remarked that the Human Services Committee would be scheduling a meeting with representatives from the :Mental Health Board, I-'nited Way, UBP, Township and C❑ Committee to see how the CD/UBP issue can be resolved. QI. REVIEW OF AND RECOMMENDATION TO CITY COUNCIL ON THE PROPOSED CDBG AFFIRMATIVE ACTION PLAN Kevin Fair summarized the 1988/89 Affirmative Action Plan to the Committee. -\Id. Raden and Kenneth whitney asked for clarification on how Minority Business Enterprise (IJBE) information is reported to HUD. Mr. Fair replied that last year the City separated the construction contract awards to minorities from the minority subgrantee contracts to give the Committee a more accurate account of 116E construction contract activity. He added that the Over the Rainbow Association is meeting with minority contractors this week to invite them to ;id on portions of the community hospital rehab work. Mr. Fair stated that this coming year would reflect MBE goals very favorably because of the construction work involved in the community hospital and Evanston Housing Coalition's rehab projects. Housing and Community Development Act Committee Minutes - February 9, 1988 Page Two Aid. Raden asked to refer a local minority painter to the City's minority contractor list. Aid. Juliar suggested that City staff contact the aldermen for names of local minority businesses to include on its list. IV. CD STAFF/COMMITTEE COMMENTS Aid. Juliar mentioned that surplus funds were available from the 1987 Curb and Catch Basin Replacement Programs which City staff requested be used in the 1988 Curb and Catch Basin Programs respectively. Discussion by Kenneth Whitney and Ald. Raden: Is this an out -of -cycle request; could the curb funds be used towards the 1988 sidewalk replacement program? Nicolette Modaber replied that when the Committee funded these programs in 1987, its sentiment seemed to be to do as many lineal feet of curbs and replace as many catch basins as possible for the amount of funds available. She stated that due to unforeseen circumstances, these funds were not able to be fully spent in 1987. The Committee's consensus was that they had no major objections to these particular 1987 funds being spent in the same 1988 programs. V. CITIZEN INPUT There was no citizen input. VI. ADJOURNMENT The meeting was adjourned by consensus at 8:43 p.m. STAFF:�LC.c Grp"ram' DATE: V 4Y73/74 gl HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, April 5, 1988 Room 2403 - 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Raden, Aid. Drummer, Aid. Summers, Curtis Chancellor, Laurie Sans, Kenneth Whitney MEMBERS ABSENT: Aid. JulIar, Jeanne Breslin STAFF PRESENT: Yonker, Fair, Lufkin, Modaber, Steuben, Crismond OTHERS PRESENT: None PRESIDING OFFICIAL: Aid. Raden, Acting Chair Aid. Raden called the meeting to order at 7:04 p.m., a quorum being present. I. MINUTES OF FEBRUARY 9, 1988 MEETING Aid. Summers made a motion to approve the minutes of the February 9, 1988 meeting. (Referring to paragraph I. MINUTES OF THE JANUARY 12, 1988 MEETING), AId. Raden asked CD Staff whether Mr. Whitney's comments about City staff making funding recommendations on UBP projects and that action constituting a conflict of interest was transmitted to the Human Services Committee. Mr. Yonker replied that there are no City staff requests or City -sponsored proposals which come before the UBP panel. Therefore, the City staff is presently not commenting on any City projects before the UBP, unlike the CDBG program where City Departments are requesting funds along with outside agencies. Mr. Yonker added that Aid. Juliar could discuss this point when representatives of the CD Committee and Human Services met to further discuss the UBP process. A discussion then ensued among Mr. Whitney, Mr. Yonker, Aid. Raden, Aid. Drummer, and Aid. Summers concerning: the transmittal of the memorandum to the Human Services Committee; an understanding that the whole purpose of addressing the Issue of the CD Committee joining the UBP funding process was to give the Human Services Committee (HSC) the CD Committee's reasons why the CD Committee did not want to be a part of the UBP process; this action was thwarted by not forwarding the CD Committee's opinions to the Human Services Committee; were the CD Committee to join the UBP process, it would constitute an inherent conflict of interest to the CDBG program; it is appropriate for City staff to comment on and prioritize City -sponsored proposals, but staff should not make funding recommendations on any non -city proposals; it is inappropriate for anyone else to edit a Committee member's comments and to also make a decision to hold the memorandum without the concurrence of the other Committee members; clarification as to whether City staff actually made recommendations during the UBP funding process; the CDBG program functions as a quasi -legal body with guidelines from HUD and it is important to keep CDBG funding decisions separate from decision -making by any other committee or panel; staff delayed sending the supplemental memo to the HSC because the matter would soon be discussed in a joint CD/UBP meeting; CD staff does not make funding recommendations on any proposals, however, it does try to assist the Committee when reviewing CDBG program proposals by highlighting important information on "pink sheet" comments: staff will prepare a draft memo to HSC. Housing and Community Development Act Committee Minutes - April 5, 1988 Page Two Mr. Whitney recommended that the first sentence of Section I. of the February 8, 1988 minutes whlch reads " . . . he (Whitney) believes it is a conflict of Interest for City staff to make funding recommendations on UBP projects when staff are funded from the same source," be changed to read and reflect that he feels "it is an inherent conflict of interest for City staff to be making recommendations on funding projects of which they are a part, i.e., one of the projects to be funded". This refers to the CD/UBP process and also to any City recommendations on projects in which City staff has an interest. Therefore, the February 9, 1988 minutes are to be amended to read that City staff has the right to critique and prioritize all City CDBG proposals, but It Is a conflict of interest if City staff recommends, critiques, analyzes or makes recomendations on any agency projects; that would be "out of bounds". The minutes were approved as corrected. Ii. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of 1/28/88 and 2125188 meeting's. Both Housing Commission Minutes were accepted into the record by Aid. Raden. M. CDBG FOURTH QUARTER PROJECT PROGRESS REPORT FOR THE PERIOD DECEMBER 1, 1987 - FEBRUARY 29, 1988 Aid. Drummer moved approval of the CDBG program Fourth Quarter Project Progress Report. A comment was made that in the Public Service projects, in particular, it seems inappropriate to use the work "target". For example, it looks odd to refer to the clients of the YWCA Battered Women's Shelter as "target of 225" minority women served. The use of the word "target" makes It look like the program was not successful if only 160 minority women were served by the Shelter in a quarter. It was suggested that perhaps the word "goal" be substituted for the word "target", especially in reporting the Public Service projects. Aid. Drummer's motion was seconded and approved by the Committee. The report will be forwarded to the City Council for Its April 12, 1989 meeting. IV. DISCUSSION ON BUS TOUR Aid. Raden noted that the CD staff is recommending a bus tour of CD projects on one of three proposed dates, May 7, May 14, or May 21 (all Saturdays). She recommended that September would be a better time to conduct the tour after all CDBG proposals for 1989-90 have been received. This way the Committee can actually see the projects they are being requested to fund during the decision -making process. The merits and disadvantages of a bus tour in either the spring, summer and fail were discussed: there is no absolute necessity to holding the tour in May; part of the purpose of the tour is to get ideas for potential projects; with forty-five to fifty proposals to review, it would be difficult to visit all sites and an ommission of some project sites from the tour could slant the presentation and decision process; the time constraints of being able to conduct a tour in the early evening with limited daylight hours versus a Saturday morning tour. A consensus of the Committee was reached to hold the bus tour on Saturday morning, September 10, 1988. V. C❑ STAFF/COMMITTEE COMMENTS Committee members thanked ,Mr. Whitney for his six years of service to the Evanston community through his work on the CD Committee. Mr. Yonker reminded Committee members to file their Financial Disclosure Statements with the City Clerk. Housing and Community Development Act Committee Minutes - April 3, 1988 Page Three VI. CITIZEN INPUT There was no citizen comment. Vti. ADJOURNMENT There being no further business before the Committee, the meeting was adjourned at 7:44 p.m. STAFF: DATE: 4 Y77/79 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE 0 MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: PRESIDING OFFICIAL: MINUTES DRAFT - NOT APPROVED Tuesday, May 10, 1988 Room 2403 - 7:45 P.A. CIVIC CENTER Aid. Summers, Aid. Juliar, Laurie Sans, Curtis Chancellor, Jeanne Breslin, Samuel Favors Aid. Drummer, Aid. Raden Modaber, Lufkin, Steuben, Fair None Aid. Juliar Aid. Juliar called the meeting to order at 7:55 p.m., a quorum being present. 1. MINUTES OF APRIL §, 1988 MEETING Laurie Sans made a motion to approve the minutes of the April 5, 1988 meeting. The minutes were unanimously approved. [I. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of the March 24 meeting were accepted into the record by Aid. Juliar. B. Laurie Sans spoke in favor of the Chicago Community Trust article regarding the Over the Rainbow project. She was extremely impressed -.vith the model apartment. C. Vicki %iodaber explained the Summary of Award suhmissinns (Home Town, HUD National Recognition, North Shore Realtors and Preservation A.%-irds) and the cover memo to the Committ,-e. At 8:05, Ald. Summers and Curtis Chancellor were present. III. PRESENTATION OF 1987-88 CDBG GRANTEE PERFORMANCE REPORT (GPR) A. Nicki Modaber explained the cover memo to City Council inc highlighted for the Corrmrttee the various se,'tions of the CPI . Aio. Juliar the use of the CPR to Samuel favors. Mr. I'avo( s .also asked tkli-. t, e r "ou5i-iz loan section of the Direct Benefit section of the CPR had ill w_ �;(i. 2-�Lar explained that all new- rehab loans are now being done through the —t'ler t`ian ha'.rng 1%o programs (ECI�C: and the City) which was previously the ease. B. Curtis Chancellor made a motion to approve the CPR anc : )r-xar; :t to Crt% Council. .Aid. Summers seconders the notion. The motion was approved'-". C. Staff made a slide presentation to the Cornrnittee lus hlr� :. k . ,-ror,s C,715 projects vx-hich are cornpleteo .)r in progress- The C-ornrnittr'f• 4 �,rtl ,Il? 1'0110tkmo Questions,'concerns: Chancellor - asked if the Tribune Cornpan} had owrwrsr.-_ .,ie Orti r.c Building (part of the Cormnercial Area .Assistance Program - CA -\Pi. Housing and Community Development Act Minutes - May 10, 1988 Page Two Summers - Concerned about the amount of funds invested in the building on the 1500 block of Dewey. Regina Steuben explained that this is a Rental Rehab project, not CDBG, but still is an example of the type of work being done by the City's Housing staf f. Sans - Concerned about how long the Committee can wait before deciding the EHC/Wesley-Green nay project should be dropped/funds reallocated. Summers - a) mentioned apparent breakdown in communications between parties implementing the Wesley -Green flay Rehab b) revise/expand sidewalks to Foster El since people continue to walk across portions of grass, c) revising/expanding entrance to the F/J Theatre to make it easier/safer for patrons (esp. senior citizens) to get into the theatre, which is on the 2nd floor of the building. Also, staff should provide input to the Friends of the Theatre in developing a better entrance, d) the feasibility of putting air conditioning in the Fleetwood/Jourdain building: now that the City is beyond the danger point on capital improvements, some of these ether projects can be accomplished. Chancellor - Is unpaved street on %icnaniel hetween Dempster ano Greenwood going to be paved through CDRG - Ald. Juliar explained that 311 unpaved streets are scheduled to be paved by 1990. IV. APPOINTMENT OF CD MEMBER TO HOUSING REHAB BOARD OF APPEALS V. APPOINTMENT OF CD MEMBER TO ECDC COMMERCIAL LOAN REVIEW COMMITTEE Ald. Juliar nominated Curtis Chancellor to the Housing Rehah Board of appeals, and Laurie Sans to the ECDC Commercial Loan Review Committee. Curtis Chancellor asked if there was a conflict with his nomination now that he is a is a cir� ernplovee. Ald. Juliar asked staff to investigate. VI. COMMITTEE REVIEW OF FUNDING CYCLE PROCEDURES Sally Luft:in presented tafI's suggestion to Shorten Ow prop -)Sup one month b} postponing the Needs Hearing until July and then rornpleting t`)e proposal review process in October as opposed to part of September and part of 3-tober. This �%ould still allow the Committee to have a final funding decision meeting in `ovem. he.r. There was consensus among the Committee members to accept this scheduling revisio,i. The issue of the role of other Committee-, (Housane, MIT -ran the Cif process was d15C•.1ssed. It lt'as =agro-ed that the CD arir: .)pinion5 of the mernbers of non -CEO Cornimttees. Nit the Cl) i- rtt'o '"List a1•.e the final decisions and function .as a separate entity. Sevr�ral questions followed on various parts of the CDI�G orient-i io•. •T aterjaEs for : 989-9G: Surnrners - Eligible activities (p�!. 1) 117 .end #13 - Prole,-ts t, re-, o.N arc-:tectural harriers, l'nspeeifred Local Option ,no ionger e\lsts7: P)o',)pc-ra,,n€ and maintenance expenses aren't we doing this in -)Ihtr prole,',-': i`' - F'courage %vighbnrrrood [diversity and vitality (what does this mean"' Housing and Community Development Act . Minutes - May 10, 1998 Page Three Favors - Questioned difference in the philosophical standards (pg. 8, D. Phase III - Committee Standards, 1. Philosophical Standards, pt. a [re: Consideration for Physical Improvement Activities] as shown in the packet as compared to the version in the Committee Handbook of Procedures and Rules (pg. 8, #15 - Committee Standards, 15.1 Philosophical Standards, pt. e.) Also difference between pg. 9 - 2. Operation Standards pt. c. (packet material) - as compared to the Committee Handbook, pg. 9, 15.2 Operation Standards pt. c. Sans - Questioned purchase of equipment as an ineligible item for CD funding (pg. 2 - packet material - CDBG program.) Breslin - Noted that .old. Raden had questions regarding the Public Services section of the orientation materials. Aid. Juliar recommended that the Committee review of the 1989-1990 Orientation Materials be continued at the June meeting. Vil. CD STAFF/COMMITTEE INPUT Aid. Summers asked staff to check with 11ax Rubin, Building Operations to let him know that cleaning staff were advised by Aid. Summers not to smoke on the job to prevent possible fire hazards around open trash, or on elevators. Vill. CITIZEN INPUT There was no citizen input. IX. ADJOURNMENT The meeting was adjourned at 9:55 pan. by Aid. ]uliar. S t a f f: / / �•a. Da t e: 4l 81 183 if II I 11 1 11 11 I 1 1 1 1 1 11 r HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES DRAFT - NOT APPROVED Tuesday, June 14, 1988 Room 2403 - 7:45 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Jullar, Aid. Drummer, Laurie Sans MEMBERS ABSENT: Aid. Raden, Aid. Summers, Jeanne Breslin, Curtis Chancellor, Samuel Favors STAFF PRESENT: Modaber, Fair, Lufkin, Steuben, Powers, Rudd OTHERS PRESENT: Patricia Ashbrook, President, Evanston Housing Coalition; Jack Crane, Evanston Housing Coalition; Alan R. Gitelson, Vice President, Evanston Housing Coalition; Bettye Palmer, Evanston Housing Coalition; Carol F. Smith, Evanston Housing Coalition; Charlotte Walker, ECDC; Pamela Walker, ECDC PRESIDING OFFICIAL: Aid. Juliar, Chair Ald.Juliar called the meeting to order at 8:03 p.m. A quorum was not present. I. MINUTES OF MAY 10, 1988 MEETING The approval of the Minutes of the May I0 meeting was held until a quorum could be present. II. COMMUNICATIONS/TRANSMITTALS A. Housing CommissionMinutes of April 28, 1988 Laurie Sans had a question about the excess funds available in the Evanston Township budget (p.3, Item B). She wondered why approximately $500,000 was available for transfer to the City with the condition that the funds be used for low/moderate income housing. Mr. Rudd responded that the "surplus" funds in the Township budget had been anticipated by the Township Supervisor, Edna Summers, when she presented the budget at the annual Town Meeting. A refund to the taxpayers could be made, but each taxpayer's refund would be so small that it was decided that the transfer of funds to the City for low/moderate income housing would be a better use of funds. Aid. Juliar asked staff to look into the matter further. The Housing Commission Minutes were accepted into the record. B. Human Services Committee Memo RE: CD/UBP Cooperation Aid. Juliar explained that the memorandum from the Human Services Committee was the result of a meeting several CD Committee members ;,ac xith the Unified Budgeting Panel. The memo presented a compromise 'oe .%een t`!e te.%Q funding bodies. Essentially, the CD Committee wanted to remain separate from the UBP funding process, but agreed to hold a joint CD/UBP meeting for the purpose of considering the public service funding requests which come be!ore both funding groups. The Human Services Committee approved the joint meeting at its June 13, 1988 meeting and the joint meeting will take place on Thursday, October 20, 1988. Aid. Juliar accepted the memorandum into the record. v !iel i I II',� ml l I,^�I I!l��i III°I I� II'�I nl �iP�I�,II1,,A1 111111 11�1 ii 'I�IIII A III 11�1 Ali ��ll i II Il�'f RII� ��� _ � �' �I�,►I'll i�;II , iel�l �l�l� I '�'l � 1 I i Y��, I'�Ii ��,i II I o . i„ co... L_. � I , ,.,i,,.j 1- 4— i�'i,.lr��i�. r►L. �rti6iJm1�l.ee Minutes - June 14, 1988 Page Two t ., III. UPDATE ON EVANSTON HOUSING COALITION PROJECT A. Summary Memo from Housing Commission Carol F. Smith, Co -Chairman of the Project Task Force of the Evanston Housing Coalition (EHC), read a cover letter to the Committee which accompanied the EHC's first quarter report for FY 1988-89. At this time Aid. Drummer arrived. Ms. Smith stated that communication with CD staff has been improved, but that EHC was having difficulty understanding the requirements and providing the necessary Information requested by the Housing Commission. (At its June 9, 1988 meeting the Housing Commission adopted a resolution setting a final deadline of 7uly 21, 1988 for submission of all requested information or it will cancel its participation in the Wesley/Green Bay initiative.) A discussion ensued among Aid. Jullar, Aid. Drummer; Mr. Rudd, Ms. Smith, Jack Crane, consultant to EHC, and Alan Gitelson; Vice President of EHC, concerning: commitment of the Housing Commission to the project; that both the Housing Commission and the CD Committee want to see EHC successfully complete the project but feel it (Housing Commission) needs to set some deadlines; EHC thinks it has the information and expertise needed to carry the project forward; that EHC staff has already met with Housing Department staff and is working out the problems with the project. Aid. Juliar concluded the discussion, commenting that he hoped the discussion opened up avenues of communication toward successful implementation of the project and he asked that the Evanston Housing Coalition provide an update at the CO Committee's July meeting. his. Sans advised that EHC not drag its feet on meeting the July 13 deadline; EHC feels confident it will be able to comply with The Housing Commission's requests, especially with the addition of consultant Jack Crane. B. Review of Revised CDBG Work Program Approval of the Evanston Housing Coalition's work program was held pending a quaram. IV. SEMI-ANNUAL REPORT: ECDC COMMERCIAL REVOLVING LOAN PROGRAM A. Status Report on Loan Activity Charlotte Walker distributed to the Committee a written response to CD staff's memoradum on ECDC's Revolving Loan program. She commented on HUD's annual monitoring report of ECDC in February 1988. ECDC has no problem with HUD comments regarding loan underwriting standards, implementation of HUD guidelines and "Stokvis" requirements. However, kis.Walker took exception to the HUD request that ECDC's Executive Director no longer be a voting mernber of the Loan Review Committee. HUD monitoring staff expressed the concern that since it %-as ECDC staff's role to prepare loan applications for review by the Loan Revie%, Committee, it was not possible for ECDC's Executive Director to serve as a objective voting member of the Committee. Ms. Walker pointed out to the Committee that she has little contact with potential loan applicants and the preparation of the loan package; ECDC Deputy Director, Pam Walker, interviews clients and prezares the loan applications. Charlotte Walker's involvement in the loan pracess toes lot take place until the Loan Review Committee meets to consider loan 11s. balker felt that it was important for ECDC to have representation on tie Loan Review Committee and that the Executive Director should not resign. Aid. �uliar pointed out that any loan application which came before the Loan Review Committee would presumably have ECDC support; otherwise, ECDC staff would not have encouraged the applicant to proceed with his application, and this is where the potential conflict arises. 'Page Three r It Is desirable to have someone sit on the Committee who is not a part of the loan review process. Committee consensus was that HUD's objection was to the Executive Director being a voting member of the Loan Review Committee and perhaps an ECDC board member could take the Executive Director's place on the Committee. B. Summary of New CDBG Economic Development Guidelines C. Review of Existing ECDC Loan Guidelines: Conformity to New HUD Requirements. Kevin Fair summarized the implementation of the HUD ("Stokvis") Economic Development guidelines and the revision of ECDC's loan guidelines to conform to HUD's requirements. HUD is requiring more detailed information for a startup business as well as a five -to -ten year 2ro formas for each loan package. ECDC is actively working to incorporate HUD's new requirements into the ECDC loan program: V. DISCUSSION OF 89/90 CDBG FUNDING CYCLE A. Adoption of Proposed Funding Cycle Schedule Sally Lufkin summarized the two proposed meeting schedules for the 1989/90 CDBG program proposal review process. The intent in revising the funding cycle schedule was to condense the time period involved in the review process while holding the requisite number of public meetings required by HUD. This was accomplished in Schedule #1, which was adopted by a consensus of the Committee. B. Review of 1989/90 Orientation ,Materials The proposed 1989/90 Orientation materials were also adopted by a consensus of the Committee. VI. CD/STAFF COMMITTEE INPUT Ms. Lufkin read to the Committee a letter from Owen Thomas, Executive Director of the Human Relations Commission, in which he related that the Evanston Human Relations Commission had received one of three awards for outstanding performance in fair housing enforcement in Region V Widwest Region). The award was presented to Mr. Thomas at the annual HUD Fair Housing Conference in Atlanta on May 31, ; 5S8. Nicolette \todaber told the Committee that the Governor's Home Town: ,award banquet would be June 22nd in Springfield. Two Evanston organizations will receive awards: Invest (School District 202) and the Wild Bunch. Mayor Barr will probably make a few remarks when she hands over the travelling trophy, awarded to COE Pops/COE Moms in 1987. Aid. Drummer thanked Ms. Modaber for all her hard work on the Home Town Award program. VII. CITIZEN INPUT None VIII. ADJOURNNiENT The meeting was adjourned at 9:10 p.m. STAFF:Y DATE: J 4Y 18/20 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES DRAFT - NOT APPROVED Tuesday, July 1 2, 1988 Room 2404 - 7:45 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Laurie Sans, Samuel favors MEMBERS ABSENT: Aid. Raden, Aid. Summers, Aid. Drummer, Jeanne Breslin, Curtis Chancellor STAFF PRESENT: Carter, Crismond, Fair, Gullen, t4lodaber, Moses, Powers, Steuben, Thomas, Tonkinson, Underwood, Yonker OTHERS PRESENT: Jane Brandley, Ridgeville Park District; Viru Joshi, CEDA/ENAW; Laura Baren and Jean Esch, Evanston /Northshore YWCA; Ellen Butkus, Reba Place Day Nursery; Ann Jennett, Youth Job Center; John Buckley, Family Counseling Center; Robert Roy, Evanston Community Defender Office; Lance Becker, Dewey Community Conference PRESIDING OFFICIAL: Aid. Juliar, Chair Aid. Juliar called the meeting to order at 7:52 p.m. A quorum was not present. L MINUTES OF MAY 10, AND JUNE 14, 1988 The minutes of the above meetings were approved by consensus. 11. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of %lay 26, June 9, and June 23, ! 9S9 Aid. Juliar recommended that all CD Committee members read these minutes. They were accepted into the record by .Aid. Juliar. B. Notice of Volunteer Recognition Evening Aid. Juliar announced the Volunteer Recognition evening. un .rged persons in the audience to attend this event. III. PUBLIC HEARING ON COMMUNITY DEVELOPMENT AND HOUSING NEEDS A. Transmittal of Written Needs Statements Aid. Juliar accepted these statements into the record. 13. Oral Presentations Aid. Juliar opened the public hearing. He described the purpose :. e '-tearing was to receive comments from members of the public regarding cornmuntty neecs. He reminded with audience that there would be later sessions ith the Committee xhen the proposals would be reviewed in depth and the purpose of tonight's meeting .;as to receive brief comments from them. He stated that though the Committee x-rl--lc be receiving brief corments, that everyone's information was important and he was ~leased to see everyone Housing and Community Development Act Committee Minutes - July 12, 1988 Page Two Jane Brandley, Ridgeville Park District told the Committee that a neighborhood group had requested that Ridgville Park District apply for CDBG funds to improve the Elks Tot Lot located at Mulford and Callan Streets. She stated that the group has made recommendations on the design of the tot lot as well. She concluded by stating that the park district estimates they will be applying for approximately $50,000 from the Committee to do this work. Laura Baren, Evans ton- Nor thshore YWCA asked the Committee for continued funding of the Shelter for Battered Women and their children. She stated that in the previous year 1,152 adults and children (827 adults/325 children) received 6,550.5 hours of service. She added that 17% of the Shelter's clients are Evanston residents, and that they received approximately 48% of the services last year. NIs. Baren stated that the YWCA would be requesting approximately $30,000 in 1989/90 CDBG funds for the operation of the Battered Women's Shelter. She informed Committee members that the YWCA is still working on the issue of transitional housing. A potential site has been selected, and the YWCA is working on getting the support of the neighborhood for the project, and acquiring this property. She stated that her agency hopes to have the project finalized enough by R August 30th to apply for CDBG funds to be used for acquisition, rehab, and removal of code violations on this property. Aid. Juliar asked Ms. Baren why 17 0 of their clients who are Evanston residents get such a large percentage of the Services delivered. He also asked if other shelters were in the immediate area. tits. Baren replied that the Evanston residents perhaps needed more services. She told the Committee that the Evanston Shelter for Battered Women was one of the few shelters in the area to allow women and their children to stay a total of ninety days in the shelter, whereas many allow their clients to remain only thirty days. Aid. Juliar asked why the Evanston Shelter has a ninety day policy. Ms. Baren responded that it is the Shelter's philosophy that by allowing women and their children to stay for a longer period of time it enables them to re -orient their lives to being single parents, perhaps not having a job, or any source of income. She believes that it enables clients to have a better chance to get a job, get housing, and receive some counseling for the physical, emotional and sexual abuse they and their children have suffered. She stated that the Shelter service area `<,undaries are the north side of Chicago north to Waukegan and west to Elgin. She state-- that no one is turned away from the Shelter who needs service. She stated that the Only otht-r shelters for battered women in the area are in Chicago. Waukegan and Elgin. James Tonkinson, City Engineer described the need for 7 prazrams, 6 of which are continuing programs. He stated that his department would be re Guesting $100,000 for replacement of deteriorated catch basins in the City's target area for the 1989/90 program year. Mr. Tonkinson said that this would allow the Cite replace approximately 35 to 40 catch basins. He added that sewer fund money ,k ,.3.. also tie used in this replacement program. For background information, he t`..t there are approximately 6,000 catch basin structures in the City, most of A 'za%t Seen installed after the 1930's or at the turn of the century. He reminded the that $100,000 was the recommended funding level in the City's latest Capital 1•-provements Plan. Mr. Tonkinson told the Committee he would be requesting b100,0a(, t� replace approximately 1.5 miles of deteriorated curb in the target area. He me�-t. ,ned that 50-50 curb replacement money, in which homeowners outside the target area aa;; a portion of the curb replacement costs, are used in the City's entire replacement ::rozrarr. '.'r. Tonkinson then described the City's viaduct pavement replacement progra-- zhceh pa,-ement under viaducts is resurfaced. 1� Housing and Community Development Act Committee Minutes -July 12, 1988 Page Three He stated this program has been in effect for the past seven years. As far as alley resurfacing is concerned, Mr. Tonkinson stated his department would be requesting approximately $30,000, the recommended funding level in the Capital Improvements Plan, for resurfacing of three alleys. He added that the choice of which alleys to resurface depends on the cost of construction. Mr. Tonkinson reminded the Committee of the City's commitment to pave the remaining unpaved streets in the City. He told them the City is in its third year of that plan. For the 1989-90 CDBG program year, Mr. Tonkinson stated his department is proposing to pave the unpaved portion of McDaniel Street in the target area for an approximate cost of $95,000. Mr. Tonkinson described the CDBG Sidewalk Replacement program to the Committee. He stated that this is the second year this program has been in operation. Last year the Engineering Department had requested $100,000 in CDBG funds and had received $25,000. lie stated this amount would allow the City to replace approximately 2/10th of a mile of deteriorated sidewalks in the target area. His department will request $100,000 for sidewalk replacement for 1989. The final program Mr. Tonkinson discussed was the Emerson Bridge Fence program, in which the City proposes to put a cyclone fence next to the rail on the bridge crossing Emerson Street. This will be done as a safety measure. Mr. Tonkinson told the Committee that this project was partially funded during the 1988/89 funding cycle, and that the total project cost is approximated at $15,000. The department will request the balance of these funds during the 1989/90 funding cycle. Owen Thomas, Executive Director, Evanston Human Relations Commission. Mr. Thomas told the Committee that the projects he and fair housing educator Fred Underwood were proposing to the Committee are subject to the review of the Human Relations Commission. He commented that it has been a banner year for his department. Last year and the first quarter of the 1988/89 program year, the Commission has received national and regional recognition. He thanked the City Council and CDBG Committee for their funding and support. Fred Underwood commented on 1988 being the twentieth year since the fair housing law was passed and that the 1968 Act extended to all housing. He highlighted that at the federal level the law is extending to include families with children as well as the handicapped. He stressed the need for continued and increased funding for fair housing activities. Last year 38 complaints had been received; ,n the prior year, nine complaints had been received. This year over forty complaints rave been received to date by his department. He summarized last year's activities for such as the rental audit done last fall, in which five to six complaints were received!. %ir. Underwood stated that they would continue public education, and added that Lvanston receives more complaints than other municipalities its size. Catherine Powers, Director of Housing Rehabilitation and PrDcert,. Maintenance. asked the Committee for continued finanr_ial support of programs '. _, -C ;sing rehabilitation including the consolidation of the housing planner oositior• - area of ouilding inspection. She stated that her department would not be askjr.;7 :, rf asea funning for the housing planner, just a reclassification of it. She stres;e�: t"e need for more multi -family rehabilitation funds. She told the Committee that al: of the multi -family rehab money has been obligated, although all of it has not ceen formally spent. An eighteen -unit building will use the balance of these fund. She stated that their department uses multi -family CDBG money along with rental money from HUD. She added that her department will also be asking for a lit -:Fars-up program. Its. Powers told the Committee that it takes three to four wee�:s some absentee _ property owners and go through due process to enforce the Clt.' Irj the meantime, soine of these lots in the CDBG target area end up looking ve'. _a_ ),� o roe nuisance areas and encourage rodent problems. Housing and Community Development Act Committee Minutes - July 12, 1988 Page Four Ellen Butkus, Day Nursery, told the Committee that this day care center is one of the few in Evanston which operates as a very small family -oriented center. She stated that her agency serves approximately thirty families. The Reba Place Day Nursery is contemplating submitting an application for a CDBG grant to install air conditioning in their building. Richard Carter, City Planning Director, addressed the Committee in support of continued funding for public works projects. Mr. Carter told the Committee that in 1979 approximately twenty-four percent of the CDBG funding went toward public works projects whereas in 1988 only thirteen percent of the funds were used for public works activities. He cited various studies done at the federal level which document the need nationwide for a continued commitment to improving infrastructure and not allowing it to deteriorate further. Mr. Carter cited the need for a new stewardship for infrastructure. He stated that he was not making a plea for more money for public works projects, but strongly urged continued support for these projects which some people may not see as glamorous; nevertheless they are very vital to the City. Aid. Jufiar commended Mr. Carter's presentation and stated that he agreed with him. Ann Jennett, Youth Job Center, stated that her agency has been very dependent on _-DBG funds since its inception. She added that they have not been able to obtain the amount of private funds that they wish to secure to operate the program. She highlighted that their clients needs and problems have become more serious in the past few years. She reminded the Committee that last year the Youth Job Center received an increase in funding to $82,000. She stated that for the 89/90 program year her agency would be requesting $95,000 from the CD Committee and needed to raise $27,0001 in addition from private sources. Ms. Jennett told the Committee that the Private Industrial Council (P.I.C.) funding has been cut off for placement agencies. She quoted statistics to the Committee that seventy-eight percent of YJC's placements are minority, over seventy-six percent are from the CDBG target area. The agency served approximately 1,500 unduplicated clients last year. Forty percent of their job placements were permanent, full-time employment. She told the Committee that the space the agency is in has been rehabilitated and looks attractive, but was virtually cut in half from the space they normally occupied. 11s. Jennett told the Committee that many of the agency's clients are supporting families of their own, may have just been released from prison, or need-nore schooling. Samuel Favors asked %is. Jennett what other job placement agencies are there for youth in Evanston. its. Jennett replied that the other office was the state unemployment office. She added that her clients range in age from fourteen to twenty-five and have some difficulty with the method of job placement that the state unemployment utilizes. For example, some of her clients find it very difficult to read the rnicrofiche job listings. She said that the state office does not give as personalized a service as ^er agent,; does, xhich the clients seem to appreciate in her agency. %is. Jennett ac:r-;­,at Evanston tc•.4nship high school has a program for job placement, however many of a�zenc�,'s clients are no longer in the Evanston school system. Kevin Fair asked ,his. Jennett if the PIC is paying for any job placement services any more. Ms. Jennett replied tnat the PIC is doing some training for Jobs for Chicagoland. She added that her agency is x--)rking with Neighbors at Work for PIC placements for summer employment for youth. Housing do Community Development Act Committee Minutes - July 12, 1988 Page Five John Buckley, Family Counseling Service described his agency's need for CDBG funding for a case manager to work with the elderly. He summarized his agency's history in working with the elderly and previous sources of funding which have now become extinct despite a rapidly growing elderly population. Mr. Buckley stated the need to make referrals of elderly to other resources and agencies to enhance their living status. He stated that his staff at the present time is not large enough to meet the demand for services to the elderly. Last year fifty elderly Evanston residents had to be put on a waiting list for approximately three months to receive services. Mr. Buckley told the Committee his agency had received a grant to work with victims of elder abuse, however this grant ended in June 1987. Nevertheless his agency has continued to address this need despite the lack of funding. He added that the state income tax increase which did not pass would have assisted them somewhat. Samuel Favors asked W. Buckley how much money his agency would be requesting from the Committee. fir. Buckley replied that no specific figure had been calculated at this time, however they were estimating a $30,000 request to the Committee. Robert Roy, Evanston Community Defender Office summarized his written statement to the Committee. He requested that the Committee include legal and social work services to low income juveniles and adults in Evanston for criminal, legal services. He highlighted how important the social service component is to his program to intervene to keep clients from returning to the criminal justice system. On behalf of the clients and staff of the Evanston Community Defender Office, Mr. Roy thanked the CDBG Committee for their funding and support of his program. Lance Becker, Dewev Communitv Conference spoke to the Committee about his organization's support for the development of a tot lot and park in the Lake/Ashland/Forest area. He stated that the Dewey Community Conference board had voted for the development of some portion of this area, especially the west end of the area, to be developed as a park. He stated that there is a drastic need for a park in this area because there are few tot lots or parks in the immediate area :n walking distance. W. Becker told the Committee that his organization had rrei: xLth the City's Parks Department to discuss cost projections for the project. F>ft;: fi:p thousand dollars ($55,000) was considered to be an appropriate amount to create tllis He added that a community survey was returned by two hundred neighbors in the rrr:T7ediate area of the proposed park and that ninety-three per cent of the residents were in support of this park. He stated that this information has been given to Alds. Drummer anc Paden. Laurie Sans asked .Mr. Becker who owns this tract of land. Mr. Becker replied that the City owns the land and that it was one of the proposed fire station sites. He adder that it would be costly to create the park elsewhere. Daniel Moses, Commander. Staff Services Division. Evanston F -c �eZartrnent cescribed to the Committee the continued need for funding for the Horne . Lock program and the ALERT Newsletter to achieve crime control. He stated the Police Department would be requesting the same level of funding that it did with these programs in the 88/89 funding year. i.e., $4,000 for home security lock and $3,90C for ALERT. Laurie Sans asked Commander Moses if there is still a lot of interest in amity neighborhoods for the ALERT newsletter. Commander %loses responded that the Aprd 19S_S issue of the Alert had 7,566 copies distributed. He added that the Police Depart—ent .5 providing more crime analysis in the ALERT newsletter, for example, breaking .. rind of ourglary was reported such as if it was in the garage or the harne. L Housing and Community Development Act Committee Minutes - July I Z 1988 Page Six Laurie Sans made the comment that she would like to see garbage can availability funded during the 1989/90 CDBG funding Cycle. Ald. Juliar summarized that the Committee has received written comments from groups who were not in attendance at this hearing. He stated that on some occasions the Committee does not agree with the philosophy of some of the programs, but that the City in general recommends to the CD Committee very good projects. IV. REVIEW/ADOPTION OF "COMMUNITY DEVELOPMENT AND HOUSING PLAN" Chris Yonker added that CD staff would be reviewing the written and oral needs statements to determine which proposals suggested this evening are included in the Plan. He recommended, and the Committee concurred, to consider adoption of the Plan at the Committee's August meeting. The public hearing concluded at 8:45 p.m. V. YWCA PARKING LOT PROJECT - REQUEST FOR CHANGE ORDER This matter was deferred at the request of the YWCA until the August 9th CD Committee meeting. VI. CDBG FIRST QUARTER REPORT NARRATIVE FOR THE PERIOD MARCH 1, 1988 TO MAY 31, 1988 No comments were made by the Committee members. Ald. Juliar stated that this report will be forwarded to the City Council. Chris Yonker commented that at the previous CD meeting Ald. Juliar had requested that members of the Evanston Housing Coalition (EHC) come to this month's CD Committee meeting to give members an update on their activities. He added that he and Aid. Juliar had discussed this matter and thought perhaps it would be better to wait until after EHC had met with the Housing Commission on July 21. Ald. Juliar reminded the Committee members that they should review the Housing Commission minutes carefully. VII. CD STAFF/COMMITTEE INPUT Ald. Juliar told members present that Committee member Curtis Chancellor has taken a City job which prohibits him from serving on any public body, therefore he wouto be resigning from the Housing and Community Development Act Committee. Ald. Juliar announced that Jane Colieton would be replacing Mr. Chancellor on this Committee. He said her name had been nominated at the July I I City Council meeting and would be confirmed at the July 25th meeting. Chris Yonker stated that the amount of CDBG funds for the City of Evanston for the 89f90 program year could be about the same as it was two years ago due to slightly increased f,indrng for the program. He mentioned that the Urban Development action Grant (UDAG) progra~ i-ill be gut ano Probably not funded in the sarne form as it has in previous years. VIII. CITIZEN INPUT There was no additional citizen input. IX. ADJOURNMENT The meeting was adjourned at 8:54 p.m. STAFF: �. DATE: 4 Y 22/27 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES DRAFT - NOT APPROVED Tuesday, October 4, 1988 Room 2403 - 7:45 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Raden, Aid. Summers, Aid. Drummer, Jane Colleton, Samuel Favors, Laurie Sans MEMBERS ABSENT: None STAFF PRESENT: Crismond, Clarke, Powers, Kaminski, Tonkinson, Underwood, Fair, Lufkin, Modaber, Steuben, Yonker OTHERS PRESENT: Jim Currie, Kathy Swanson, Evanston Legal .aid; Patricia Vance, CEDA/ENAW; Rev. Michael Curry, FACE; Laura Baren, YWCA; Charlotte Walker and Pamela Walker, ECDC; Yendis Gibson -King and Ann Jennett, YJC; Karin Rhodes, !Hiles Okumura and Lance Becker, Dewey Community Conference; Roberta Buchanan, Muriel Goodfriend, John Buckley, Family Counseling Service; Jane Brandley, Ridgeville Park District; Linda DeWoskin, TOE; Rick Weiland, Earn and Learn; Bob Roy, Community Defender's Office. A quorum being present Aid. Juliar called the meeting to order at 7:49 p.m. He summarized the purpose of the meeting to hear presentations from sponsors of proposals for CDBC funding. He asked that each presenter briefly describe their proposed project and reason for funding. The Committee will be reviewing proposals and making a recommendation to Council on funding levels. This year 37 proposals were submitted requesting $2,415,738. Estimated dollars available are $1,771,1 17 leaving $644,621 to be cut from requests. He stated each C❑ member has the interest of the community at heart and collectively they will try to recommend a reasonable allocation of the available funds to the community. He thanked those present for their efforts in providing community services and their time. 1. MINUTES OF JULY 12, 1988 MEETING As no quorum was present at the July 12th meeting the minutes were accepted and did not require approval. Aid. Summers commented that he felt the CD Committee has clearly stated its position in defining activities with the Unified Budget Panel. He made a motion to submit a memorandum to City Council requesting that the UBP and CDEG bucget process not be consolidated in any way other than to share information. Housing and Community Development Act Committee Minutes - Tuesday, October 4, 1988 Page Two Aid. Jullar asked that this matter be postponed until after the budget process Is over In December. He felt the Issue should be discussed with the three new members of the Committee. Aid. Summers agreed and requested the Item be placed on the January Agenda. II. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of July 21, August 11, 18, 25, and September 8, 1989. Aid. Raden asked the status of CD funds expended on the Evanston Housing Coalition project. It was stated that no C❑ dollars have been expended on the project. The minutes were accepted into the record. B. Unified Budget Panel Meeting Schedule. The schedule was accepted into the record. III. 1989-90 CDBG PROJECT PROPOSALS - PUBLIC HEARING A. Transmittal of Proposal Notebooks to Committee. The memo was accepted into the record. B. Spreadsheet of CDBG Requests. Accepted into the record. C. Outside Agency Proposal Presentations. Aid. Juliar moved this item up on the agency to allow agency proposals to be heard prior to City -sponsored projects. He asked each sponsor to present their proposal as concisely as possible and stated proposals would be reviewed in greater detail at the in-depth review meetings. Evanston Legal Aid (Proposal #6) Kathy Swanson spoke in behalf of the proposal for funding Evanston Legal Aid sponsored by Cook County Legal Assistance Foundation. She briefly summarized the request for $8500. The foundation represents low income Evanston residents in civil cases dealing with a wide variety of problems with government benefits, AFDC, food stamps, social security, and general assistance. They also provide services in eviction matters. CD dollars are used to pay a portion of the salaries for one attorney and one paralegal staff. The parent foundation supplies 70% of their operating budget and requires 30% of the budget to come from fundraising activities. This year they have switched to a telephone interviewing system which has allowed for an increase of the services provided by 30%. Ms. Swanson thanked the Committee for thier past support and hoped they would continue to support Evanston Legal Aid. IMIR11 RPM Housing and Community Development Act Committee Minutes - Tuesday, October 4, 1988 Page Three CEDA/Evanston Neighbors at Work Minor Repairs and Painting Assistance Program (Proposal #30) Patricia Vance, Executive Director of Evanston Neighbors at Work (ENAW) summarized the proposal for continued funding of the Minor Repairs and Painting Assistance Program in the amount of $249,350. She stated that there has been a continued need for the services provided of repairing such items as porches, roofs, and doors and providing exterior and interior painting to low and moderate income Evanston homeowners. ENAW has experienced an increase in the complexity and nature of repairs and dollars needed. With the lack of affordable housing and corresponding high housing costs, many applicants for services have made no repairs and little maintenance and the need is great. ENAW feels fortunate to have the opportunity to help in these situations and hopes to be able to continue. Food Aid Center of Evanston (FACE) (Proposal M Rev. Michael Curry, Director of FACE, distributed copies of the application submitted for the Governor's Home Town Award in 1987. He stated the application included useful information on services given in recent years. Rev. Curry summarized the request for $30,000 stating that the increased amount requested was to expand services to include more fresh fruit, meat, and vegetables which will be stored at the City warehouse. In addition, FACE has purchased one cooler and is looking to purchase a second cooler to store fresh foods. Rev. Curry emphasized the evidence of need and hunger in the community. He stated that 478,000 lbs. of food had been distributed in 1986 serving 23,500 persons through the pantry and 15,000 persons from the soup kitchen. The major reason for the increase in funds requested is to improve the quality of food provided. in addition, commodities distributed by the federal government have been cut back resulting in an increase in expenses. Rev. Curry thanked the Committee for their support. Aid. Raden asked if Rev. Curry had received the "pink sheet" staff comments and that he respond to the items in writing. YWCA Battered Women's Shelter 07) Laura Baren, Executive Director for the YWCA spoke in behalf of the two proposals for funding submitted by the YWCA. She emphasized that the YWCA has provided services to the Evanston Community for 31 years and thanked the Committee for their support for a number of those years. She summarized the services provided by the shelter beginning with a 24-hour hot line and screening process to determine the most immediate need of the client, which can range from counselling to shelter. If there are no beds available in the shelter they refer clients to other shelters in the area. Unfortunately, they do occasionally turn people away. The shelter allows up to a 90-day stay, which is the longest period of stay allowed in the state. Clients can come back once they leave the shelter. She stated that statistics on battered women show that it usually takes a woman five to six times to leave a situation. Samuel Favors asked what percentage of the clients served at the shelter were Evanston residents? Ms. Baron stated 20% of the clients were Evanston residents. The program is funded 8% from CD dollars. Housing and Community Development Act Committee Minutes - Tuesday, October 4, 1988 Page Four Alternatives for Family Homelessness (Proposal //36) Laura Baren described the proposal for funding this program. She stated that the YWCA had come before the Committee last year for funding but had withdrawn the proposal for lack of a site for the facility. The program was to purchase a- building and rehabilitate it to provide housing for the situationally homeless. The provision of a place to live would be a small part of the project. Providing linkages with other services in the community is a major part of the program design. Ms. Baren stated that presently the YWCA does not have a site for the project and if a site is not Iocated by October 25th they will withdraw the request from CD . Aid. Raden asked if they had approached the Major's Special Housing Fund to fund this project? Ms. Baren stated they had been working with the Housing Commission when they had a site. However, when the site did not work out they were forced to put any request on hold. She added that a proposal had been submitted to HUD and they had been forced to withdraw their application for lack of a site. HUD encouraged them to submit another proposal when they have a location. Evanston Community Development Corporation (ECDC) (Proposal 1115 } Charlotte Walker, Executive Director of ECDC introduced herself and Pamela Walker. She summarized the request for $159,552. Presently, ECDC has a budget of $145,000 which is matched $10,000 by ECDC. ECDC will match next years's budget with $12,000 from fundralsing. Currently ECDC operates one program with several components. The Small Business Development Center operates three facade programs; in the Church/Dodge, Dodge/Emerson, and Dodge/Simpson commercial districts. She stated that the Church/Dodge and Dodge/Emerson facade programs should be completed this fiscal year. Next year the focus will be given to the Dodge/Simpson area. Ms. Walker briefly described the Center's Commercial Area Revolving Loan Fund. She stated loans were given up to $20,000 for improvements to businesses. Technical assistance to businesses is provided to clients who are not applying for a loan as well a loan applicants. Ms. Walker stated ECDC has continued to administer the rehab loan portfolio, update the minority directory, provide semi-annual workshops, manage the building at 1817 Church, and put out a quarterly newsletter to both businesses and residents. Ms. Walker described ECDC's activities with the acquisition/venture program. She stated ECDC had purchased and rehabbed 4 buildings. Two buildings were sold and two buildings are being rented to Section 8 tenants. ECDC recently obtained a track of land at 1818 Emerson Street and raised the money to build a new house. They will be utilizing manufactured housing and expect to have the contract signed in two weeks. They will not be using any CD dollars for the construction. Housing and Community Development Act Committee Minutes - Tuesday, October 4, 1988 Page Five The question was asked If all of the dollars for Dodge/Emerson facades had been expended? Ms. Walker stated that each merchant has been granted an allocation and the money was not all expended. In response to a question from Aid. Raden regarding ECDC's classification in Economic Development and not in Administration, Chris Yonker explained that when ECDC's programs were consolidated last year and all of the emphasis placed on the delivery of their small business efforts, they were able to move from the Administration category to Economic Development. Youth Job Center (YJC) (Proposal #10) Yendis Gibson -King, a member of the Board of Directors of YJC and a business owner in the community, and Ann Jennett, Director of YJC, were present on behalf of the proposal for funding the Youth Job Center. Ms. Gibson-Keng stressed the continued need to provide job -placement services to youth and the Center's work with high -risk youth. She said many of these youth would become unemployable without the services provided by YJC- Nis. Gibson -King stated the request represented a minimal increase of 5% over last year's funding level. With the loss of PIC Dollars, the Board has increased activity in investigating fund raising possibilities through private fund raising and stated that YJC would like to avoid any need to ask for additional assistance. Laurie Sans said she had thought when YJC first began receiving PIC dollars that the PIC program was not to impact on CD and did not effect the need for CD dollars and decrease the request at that time. She questioned why, therefore, when the PIC program ended did the lack of dollars result in increased need for CD dollars. Ann Jennett stated that while the programs were separate they did have some shared expenses such as space rental, the director's time, etc. Lake/Florence Playground (Proposal #29) Karin Rhodes spoke in behalf of the Dewey Community Conference's proposal for funding the development of a playground at the Lake/Florence site ($55,000). She introduced Miles Okumura and Lance Becker, two members of the Dewey Community Conference (DCC). DCC would like to work with the City's Parks Department to develop the park. The land is owned by the City and has been vacant for years. It is full of glass and beer cans and children continue to use the site. +tics. Rhodes emphasized a study done last year on the area indicating a baby boom in the neighborhood . There are 273 children under the age of 10 in the area. Last spring, a survey of the neighborhood showed an overwhelming desire for a park in the community. The development of the park is listed as desirable in the Capital Improvement Plan for 1990-91. Ms. Rhodes stated that she had been assured with a rating of desirable that the park would not get funded. She felt there is an urgent need for the park. Ald. Raden stated that she is in favor of developing parks where citizens want them. However, considering the size of the lot, and the lack of a total site plan for the development and use of the track of land, it may be inappropriate to construct the tot lot without a design for the whole area. n l I I I ,III H 1 lI 1 11 1 I 1111 ' u jI II I Ali I, ' I 1 ^'rl 1111 f I iol 1111 1 I Housing and Community Development Act Committee Minutes - Tuesday, October 4, 1988 Page Six Ms. Rhodes responded stating the parcel is 1.1 acres of land. She referred the Committee to the site diagram included in the application. The tot lot would utilize .4 acres of the site, leaving .7 acres remaining for development. She felt the emphasis in Evanston has been on recreational programming vs. parks and open space. Evanston has a great need for more open space. The concern of DCC is that the development taking place on the site be consistent with the tot lot and not the other way around. Aid. Summers stated that while he appreciated the community interest, he has seen a lot of haphazard things done without adequate foresight. There are nearby parks and the area is not truly low income. He said his thoughts are that until he sees a total site plan he cannot be in favor of this project. Aid. Drummer stated there were a lot of low income persons in the neighborhood. Staff had not researched the proposal thoroughly and the available parks are not nearby. The site has been approved by Council for a tot lot and a substantial portion of the land will be available for development. Aid Jullar stated this evening was not the time for this debate and it should take place at the in-depth review session. Elderly Case Management (Proposal #1 l) Roberta Buchanan, President of the Board of Directors for the Family Counseling Services Center, summarized the proposal for $28,239 for the Elderly Case Management Program. The program would provide for one case manager to go into the homes of the elderly upon request and assess the services needed to maintain an independent life style. Services would then be matched to the client. The primary goal of the program is to allow for independent living for the elderly as long as possible. The case manager will serve 75 persons, which represents the cost of institutionalizing one person. She emphasized that while the program saved substantial dollars for institution costs, the true benefit is on the human side. The elderly benefit from maintaining life-long relationships and their place in the community. Family Counseling has expertise in services to the elderly. Aid. Raden asked if the program essentially provided referral services. Muriel Goodfriend responded that it was an extension of referral services and that many elderly do not have the energy or ability to make ongoing connections. The case manager would do more than provide referrals and would follow through to assure continued provision of services. Aid. Raden requested staff seek a response from the Commission on Aging describing the referral services they provide. Elks Park Tot Lot (Proposal #28) Jane Brandley of Ridgeville Park District summarized the proposal for $50,000 to renovate Elks Park Tot Lot. She stated that the Park District would supplement the $50,000 requested with $7,000 from their budget. She emphasized that the Park District cannot raise taxes to cover this project. What tax increases are allowed barel\ cover basic maintenance and salary costs. CDBG funds are vital to the area and it is important these parks are enhanced. The Park District has been working closely with the Elks Neighborhood Association. They have been enthusiastic about the plans and the Association has been given catalogs to have input on the style and make of equipment. Housing and Community Development Act Committee Minutes - Tuesday, October 4, 1988 Page Seven Ms. Brandley concluded stating she felt it is important to south Evanston that they feel the City understands their needs and not be considered a blighted area. Safe Homes/Code Enforcement (TOE) (Proposal #37) Linda DeWoskin, Executive Director of the Tenants Organization of Evanston (TOE), and Judy Johnson, Chairman of the Board of Directors, were present representing the request for $30,000 for a Safe Homes and Code Enforcement Program. Ms. DeWoskin quoted a recent Chicago Tribune article which ranked Evanston second in crime in Cook County, with Harvey being number one. She stated that 60% of the fires and burglaries occur in the target area and many blocks are hit over and over again. The funds would be utilized to pay a staff person to identify areas of high crime from statistics and provide affirmative outreach to inform residents of services. A dialogue would be established with the City to aid in code enforcement. Building and block watches would be organized and follow-up provided to assure continued operations. Laurie Sans stated that the services to be provided seemed to be public services and should be classified in the public service category. Linda DeWoskin responded by stating that the City does not provide follow-up and education. Through these efforts the program will be addressing the physical needs of the building. Literature Distribution -Earn and Learn (Proposal #9) Rick Weiland, Program Director for Earn and Learn, summarized the proposal for continued funding of the Literature Distribution Program. CD funds are used to supplement wages for low income students in the summer months. They have hired college students as supervisors because of the large number of students. The program also allows for literature distribution to not -for -profit agencies at half the costs. Earn and Learn has a heavy work load which can help a large number of students with real income needs and low academic skills. Discipline and academics are stressed and students who are recommended to summer school must attend to remain in the program. Students receive counseling when needed, earn income, are kept busy and off the streets while not -for -profit businesses receive services for half the costs. A benefit is provided to all involved. Jane ColIeton asked how the program gets parents involved. Mr. Weiland responded stating that they have about 200 students recommended to the program and 50 openings. Parents are required to meet with them once a month. Missed homework assignments are reported to parents. Parental involvement is an essential component and if parents are unable to get involved they cannot work with the students. Transportation and day care are provided to help parents meet their obligations. Evanston Community Defender (Proposal #5) Bob Roy, Executive Director and senior attorney at the Evanston Community Defender's Office, summarized the proposal for funding legal and social work services in criminal legal cases. The funds are utilized to pay for two full-time attorneys, a two-thirds time social worker, and a half time secretary. All clients served are 100% !ow income and Evanston residents. The program has seen a substantial portion of juvenile clients and in March 20% of those served were under the age of 17. The request is for $77,395, which represents 58% of the office's total budget and the core funding. Housing and Community Development Act Committee Minutes - Tuesday, October 4, 1988 Page Eight Mr. Roy invited Committee members to visit the office at 828 Davis Street at any time. He thanked the Committee for their past support and hoped their support would continue. D. City Manager's Presentation of Recommendations for City -sponsored Proposal. The City Manager was unable to attend this meeting. A number of department representatives were present to present proposals for City -sponsored projects. Playground Safety Modifications (Proposal #23) Don Wirth, Director of Parks and Recreation, summarized the proposal of $30,000 to complete the modifications of playground equipment in parks located in the target area to meet safety standards. He explained that standards were not developed at the time the parks were constructed and meeting these standards will reduce City liability. Fleetwood/Jourdain Community Center (Proposals #24. #25, #26, #27) Don Wirth summarized the four proposals to continue efforts to upgrade the Fleetwood /Jourdain Community Center's 30 year old building. The four project requests are prioritized with the roof replacement being of the greatest need, followed by the furnace evaluation, replacement of windows, and then exterior lighting of the building. He informed the Committee that provisions for dealing with the furnace needs have been included in the Capital improvement Plan to be based on what is learned from the furnace evaluation. The lighting is listed as desirable in the Capital Improvement Plan. Family Focus next door is getting new lighting outside their building this year and they are not certain how this will effect the lighting needs at Fleet wood/Jourdain. Aid. Raden asked why no proposal for expanding the second floor for a cultural arts facility was presented? Mr. Wirth stated that Human Services had approved a proposal for a grant to do a study to determine the projects feasibility. There is some question as to whether the building is structually capable of handling the load of an expanded second f loo r. Ald. Raden asked if the roof was replaced and later the second floor expanded, would they be taking down part of a newly replaced roof? Mr. Wirth acknowledged that part of the roof would need to be taken out should the expansion go through. Laurie Sans asked how much C❑ funding has been expended at Fleet wood/ Jourdain? Sally Lufkin responded stating $350,000 has been spent since the CDBG program began. Ms. Sans asked staff to prepare a summary of these expenditures. Fair Housing (Proposal #2) Fred Underwood spoke in behalf of the Human Relation Commission's request for funding the Fair Housing Program in the amount of $84,145. He stated some corrections have been made to the proposal and will be included in the Committee's packets for the in-depth review session. Housing and Community Development Act Committee Minutes - Tuesday, October 4, 1988 Page Nine Mr. Underwood said that the number of complaints received has quadrupled in the Iast 2 years and this increase is continuing. It takes an average of 30 hours to investigate each complaint which occupies one person full-time. Fair housing is more than that and must Include systematic audits, sometimes outside counselling, and community outreach and education. Laurie Sans asked if the $500,000 Township surplus that had been set aside for housing could be used to cover these costs? Aid. Drummer responded stating those funds have been set aside for direct housing related services. Aid. Raden asked why this request does not have the approval of the City Manager for full funding, while all other city proposals do? Mr. Underwood stated he would ask the Human Relations Commission to respond at the in-depth review session. Housing Rehabilitation and Pronertv Maintenance Department (Proposals #31. #32. #33. #34) Catherine Powers, Director of the Department, summarized the four proposals stating they essentially represent a continuation of services provided in the current and past years. She explained that the Housing Planner position has been incorporated into the Rehab and Property Maintenance Administration budget to provide greater continuity. The request is not an increase in one budget but combining the two separate elements into one. She stated the code enforcement scheduling was being computerized and the department is trying to increase inspections of the target area units to once every three years instead of the present system of once every five years. Ms. Powers said the Housing Rehab Construction Program was structured the same as the last two years. She emphasized that while completion goals have not been met, the department has received a number of applications. Currently 42 units are under construction; 27 multi -family units and 15 single family homes. Completion of these units is anticipated by ,March to June of next year. She informed the Committee that the department is running out of funds for multi -family units and will be coming before them to transfer monies from the single-family to the multi -family program. As of the end of August the single-family program had $535,000 in unexpended funds in the loan pool. Ms. Powers explained that the proposal for Demolition/Vacant Lot Improvements was the same proposal presented last year and not funded. There are currentl} at least three units in the City in need of demolition. The department is hoping for compliance from one of the owners. The other two buildings will certainly be in court to begin condemnation procedures. Once the buildings are demolished, lack of upkeep of the properties creates dumping problems and a blight on the neighborhood. Department of Engineering (Proposals l/ l b, # 17, # 18, # 19, #20, li21, #22) Jim Tonkinson, Director of Engineering, summarized the proposals for Catch Basin Replacement, Curb Replacement, Viaduct Pavement Replacement, alley Resurfacing, Street Paving, Sidewalk Replacement and the Emerson Bridge Fence. �,1 I IR �u �I � II I 1 ��' � �, � �,� � � � �� �� ,��, ,� I ll1 I ^ I ,► 1 , • I � � � ^ I I � it ,� � � � Housing and Community Development Act Committee Minutes - Tuesday, October 4, 1988 Page Ten Most of these proposals seek to continue ongoing upgrading in the target area of curbs, catchbasins, viaducts, and unpaved streets. The Street Paving request will pave the unpaved portion of McDaniel from Dempster to Greenwood. Last year was the first year the Committee funded the Sidewalk Replacement program at $25,000. All of these requests are included in the Capital improvement Plan. Mr. Tonkinson informed the Committee that the Emerson Bridge Fence request would allow a low-grade cyclone fence to be erected across the Emerson Bridge. He noted that the pink sheet requested further information on the possiblity of using a better grade fence for Emerson. He informed the Committee that It would be expensive, and he would get further information. Aid. Drummer made comment on his desire to see a comprehensive alley resurfacing program. He stated that many alleys are unimproved and there needs to be some incentive to improve them. Mr. Tonkinson stated that there are 41 miles of unpaved alleys in the city and they are a problem, but that the City has a policy to maintain paved alleys. A policy needs to be made by City Council to address this problem. Aid. Drummer requested staff work on options available to address the problem. ALERT And Home Security Lock (Proposals #12, #33) Frank Kaminski, Evanston Police Department, thanked the Committee for their past support in crime prevention efforts by funding both the ALERT newsletter and the Home Security Lock Program. He hoped the committee would continue in support of these efforts through continued funding. CDBG Administration, Emergencv Assistance, Evanston Inventure, Commercial Area_ Assistance, ULO (Proposals fl , #4, # 1 3, # 1 4, # 38) Chris Yonker summarized the remaining proposals sponsored by the City. He stated there were no major changes in the CD Administration budget. The increase in the request is primarily due to substantial increases in medical and pension costs. The request from Emergency Assistance represents the same proportion of their budget as was funded last year (which was decreased from previous years' level). The Evanston Inventure request represents the 6th year of funding for this program and 10% of their operating budget. Mr. Yonker stated that all prior funds for facade improvement in the Commercial Area Assistance Program will be obligated this year. This request for $70,000 will be targeted to Davis Street District. In response to a question from Aid. Raden, it was clarified that the targeting of funds to Davis Street does not exclude other areas. Tim Clarke, Economic Development Analyst, invited the Committee to attend the ribbon cutting ceremony for the Axelrood building at 70J -09 Howard Street. The ceremony is scheduled for 11:30 on Friday October 4th. Participating owners of the project will be there and the Committee should be able to get a sense of the impact the facade program has on the community. Housing and Community Development Act Committee Minutes - Tuesday, October 4, 1988 Page Eleven IV. CD STAFF/COMMITTEE INPUT None V. CITIZEN INPUT None VI. ADJOURNMENT The meeting was adjourned at 10:1.1 P.M. STAFF: DATE: /0 - /3 - S� NOTE: Attached to the minutes is a summary of the requests for CDBG funding for 1989-90. 4Y/35-45 1989-1990 CDBG PROGRAM BUDGETING PROCESS FY 1989 FY 1988 FY1988 REQUEST ACTIVITY SPONSOR REQUEST ALLOCATION 10/4/88 ADMINISTRATION/PLANNING 1. CDBG Administration City/Planning Department $263,362 $261,154 $286,714 2. Fair Housing Human Relations Commission 55.917 54.932 84,145 3. Rehab/Prop. Maint. Adm. (12t) City/Housing Department 11,576 11.585 12,454 (includes 25% of Hous. Planner) Subtotal MIA N/A 383,313 1989 CAP: $340.000 Funds to be cut: (-43,313) PUBLIC SERVICES 4. Emergency Assist. Svcs. City/Health-Human Services 88.007 27.543 33,395 5. Evanston Community Defender Community Defender 75.287 67.445 77,395 6. Evanston legal Services CCLAF 8,200 7,100 8,500 7. Battered Nomen's Shelter Evanston/Morthshore YMCA 30,728 23.525 30,728 B. Food Aid Center of Evanston FACE 25,000 19,440 30,000 9. Literature Distribution Earn and Learn/Dist. 65 5,300 5.150 7,650 10. Youth Job Center of Evanston Youth Job Center 108,699 80,310 84,325 11. Elderly Case Management Family Counseling Services -0- -0- 28.239 12. ALERT Crime Newsletter City/Police Department 6,600 3,900 4,000 SUBTOTAL N/A N/A 304,232 1989 CAP: $241,500 Funds to be tut: (-62,732) ECONOMIC DEVELOPMENT 13. Evanston Inventure City Manager's Office 20,000 19.480 20,000 14. Commercial Area Assist./Facades City/Planning Department 60.000 58,430 70.000 15. Small Business Center ECDC 148,937 145,050 159,552 SUBTOTAL N/A MIA 249,552 As of 10/4/88 , PRELIMINARY FINAL CD COMMITTEE CITY MANAGER'S COUNCIL RECOMMENDATIONS RECOMMENDATIONS RECOMMENDATIONS 11/15/88 1/9/89 1/23/89 +LS 0 ACTIVITY NEIGHBORHOOD REVITALIZATION 16. Catch Basin Replacement 17. Curb Replacement 18. Viaduct Pavement Replacement 19. Alley Resurfacing 20. Street Paving 21. Sidewalk Replacement 22. Emerson Bridge Fence 23. Playground Safety Modification 24. Fleetwood/Jourdain Roof 25. Fleetwood/Dour furnace Eval. 26. Fleetwood/Jourdain windows 27. Fleetwood/Dour. Exter. Light. 28. Elks Park Tot Lot 29. Lake/Florence Playground SUBTOTAL HOUSING 30. Minor Repairs/Paint Program 31. Housing Rehab Const. Adm. 32. Rebab/Prop. Maint. Adm. (88S) (Includes 75% of Hous. Planner) 33. Multi -Family Inspections 34. Demolition/Vacant Lot Prg. 35. Home Security Lock 36. Alternatives to Homelessness 37. Safe Homes/Cade Enforcement SUB707AL OTHER 38. Unspecified Local Option 1989 GRAND TOTAL: 1989 FUNDS AVAILABLE: 1989 FUNDS TO BE CUT: 63 Y4 /: FY 1989 FY 1988 FY1988 REQUEST SPONSOR REQUEST ALLOCATION 10/4/88 City/Engineering Department 76,000 48,695 75,ODO City/Engineering Department 100,000 48,695 100.000 City/Engineering Department 30,000 29,216 30.000 City/Engineering Department 20.000 9,740 30,000 City/Engineering Department 65,000 63,300 104.000 City/Engineering Department 50,000 24.350 100,000 City/Engineering Department 15.000 4,870 10.130 City/Parks Department 30,000 29,215 30,000 City/Bldg. d Recreat. Depts -0- -0- 120,000 City/Bldg. 3 Recreat. Depts. -0- -0- 3,000 City/Bldg. d Recreat. Depts. 0- -0- 25,000 City/Bldg. 6 Recreat. Depts. -0- -0- 15,000 Ridgeville Park District -0- -0- 50.0UO Dewey Community Conference -0- -0- 55.000 N/A N/A 747,130 CEDA/ENAW 270.240 246,660 249,350 City/Housing Department 106.423 103.645 113.585 City/Housing Department 82,999 83,065 89.215 City/Housing Department 50.442 49.125 54,063 City/Housing Department 23,150 -0- 23.150 City/Police Department 4,ODO 3,895 4,000 Evanston/Northshore YWCA 100,000 -0- 100.000 Tenants Organ, of Ev. (TOE) -0- -0- 38,148 N/A N/A 671.511 City/Planning Department 50,000 47,248 60.000 $2.415.738 1.771.117 644,621 PRELIMINARY CD COMMITTEE RECOMMENDATIONS 11/15/88 CITY MANAGER'S RECOMMENDATIONS 1/9/89 FINAL COUNCIL RECOMMiENDAT I ONS 1/23/89 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, October 11, 1988 Room 2403 - 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Raden, Aid. Drummer, Aid. Juliar, Samuel Favors, Jane Colleton, Laurie Sans MEMBERS ABSENT: Aid. Summers, Jim Currie STAFF PRESENT: Clarke, Fair, Lufkin, Modaber, Steuben, Thomas, Underwood, Yonker OTHERS PRESENT; John Buckley, Family Counseling Center; Charlotte Walker, Pam Walker, Evanston Community Development Corporation (ECDC); Aid. Morton; Charlene Payne, resident; Paul Fischer, Thomas Fechtmann, Human Relations Commission PRESIDING OFFICIAL: Aid. Raden, until the arrival of Aid. Juliar Aid. Raden called the meeting to order at 7:17 p.m., a quorum being present. I. COMMUNICATIONS/TRANSMITTALS A. Response from Human Relations Commission Re: Fair Housing Proposal. Chris Yonker requested that discussion of this material be reserved for the Fair Housing Program review later on in the agenda. II. FAMILY COUNSELING CENTER - REQUEST FOR UNSPECIFIED LOCAL OPTION FUNDS Aid. Drummer made a motion to grant the agency $4,780 in Unspecified Local Option (ULO) funds to complete their project. The motion was se-onded by Laurie Sans. Discussion by Ms. Sans and Aid. Drummer: this would just be granting them them the original amount of their request; was this an out of cycle request? Chris Yonker clarified the Committee's decision to use ULO money for cost overruns and emergency situations only; this is a legitimate use of ULO funds. Aid. Juliar arrived at this time and resumed the chair. Motion carried 6-0. III. CITIZEN COMMENT Aid. Morton arrived at this time to suggest that the CD committee consider funding alley paving in the target area. She cited the plight of lower income families in a section of her ward who could not afford to share the cost of paving the alley, which was in poor condition. Aid. Drummer said this is a concern of his which he had brought to the Committee's attention over a year ago. He requested that city staff research this topic for possible inclusion in next year's neighborhood revitalization proposals. Discussion by Aid. Raden and Drummer: the costs of paving -�njmproved alle%s can be as high as $ 100,000 per alley; can we use CD funds to pay ; cr special assessments of low to moderate income households in blocks in target area that need to be paved?; can this be coordinated with the scheduled upgrading of the sewer system? Housing and Community Development Act Committee Minutes - October 11, 1998 Page Two Chris Yonker asked the Committee if the A&PW Committee or City Council as a whole needed to make a policy decision on this matter before the Committee could attempt to fund It. Aid. Juliar responded that there were no problems when the CD Committee decided to fund the sidewalk replacement program last year; Council's approval for sidewalk replacement was not sought. 1V. IN-DEPTH REVIEW OF 1989-90 CDBG PROPOSALS FOR ECONOMIC DEVELOPMENT AND ADMINISTRATION/PLANNING A. ECDC Small Business Center Discussion by Laurie Sans, Aid. Drummer and Samuel Favors regarding: the 10% increase in all line items in next year's application; maintenance costs for the building; the use of the building for by the Police Department foot patrol: what costs the police pay. Charlotte Walker replied that last year it cost the agency (ECDC) $10,000 to operate the building. She said the building has two tenants, an electrical contractor and the foot patrol staff. She said that the foot patrol pays for its own telephone service, but that ECDC picks up the janitorial service costs. Samuel Favors asked for a brief description of the agency's activities. Ms. Walker responded that initially ECDC was more housing oriented, but since the federal budget cuts,,is working primarily in the area of job creation. She said they are trying to create a construction company through the agency. Aid. Drummer asked if the agency will build a house at 1818 Emerson. tits. Walker replied that the funding is in place and they hope to find a contractor within the next two weeks. Samuel Favors asked what the agency had accomplished in the 1987/88 program year. Charlotte Walker responded that they operated three commercial facade improvement programs. She stated that one building in the Church Dodge area with seven storefronts was in the program and that two owners of Simpson Street properties would be participating in the program. She added that they also worked on the revolving loan program. Aid. Juliar asked how outstanding loans were performing. Pam Walker replied that two are being repaid on schedule and two are temporarily delinquent due to the seasonal nature of these businesses. Aid. Raden asked Charlotte Walker if HUD has any concerns about the length of time to have administrative costs of their program. Ms. Walker responded that there will be delays in completing facades on Simpson Street because of the CD Committee's new guidelines for the program. Chris Yonker responded that HUD has an informal rule of thumb that t`'.e� like to see only a small percentage of a program's costs to be devoted to administration, Ald. Drummer reminded the Committee that the $145,000 ECDC is requesting for the 1989-90 program year is not just for the administration of the facade program; it also includes the revolving loan fund administration. He asked about the transferring of the housing rehab loan portfolio over to t„e City. Chris honker replied that there have been delays with both parties that they are still negotiating the details of the transfer, and that staff would prefer to have the portfolio transfer completed by the end of this fiscal year. Housing and Community Development Act Committee Minutes - October l 1, 1988 Page Three Ald. Drummer asked Charlotte Walker about ECDC's relationship to Evanston Business Investment Corp. (EBIC). Ms. Walker responded that In the past they have jointly financed some loans and made referrals to each other. She stated that they have talked about doing some joint workshops. D. FAIR HOUSING PROGRAM Aid. Raden asked Chairman Juliar if the Fair Housing program could be discussed at this time because program staff had citizen members of the Human Relations Commission with them. Aid. Juliar agreed. Thomas Fechtmann told the Committee that they were asking the Committee for more funding because they were doing their jobs very well. This has increased the number of complaints that staff investigates and increased their caseload. Aid. Raden criticized City fair housing staff for not being aggressive enough in encouraging homeowners to register not to have their property solicited by realtors. Paul Fischer responded that the Human Relations Commission had expected neighborhood groups in the city to play an active role in promoting this service. He said they need to find a way to get these organizations involved in this process. He added that HUD is interested in funding innovative fair housing programs, and the City's extensive fair housing education program lends itself well to that. Thomas Fechtmann added that the fines generated from enforcing the fair housing ordinance have brought $20,000 in revenue to the City. Aid. Raden asked if this could be used to fund a portion of the fair housing program. Owen Thomas responded that he had spoken with the City's Finance Director who mentioned accounting problems that could result from that. Mr. Fechtmann added that the Commission does not want the community to perceive their fair housing enforcement activities as biased which they might do if funding for the staff positions were obtained from collecting fines. Ald. Drummer stated that if CD does not fund all of this program, there is no guarantee that City Council will fund the balance of the program with general fund money. B. Evanston Inventure Aid. Raden requested that the in-depth review of this proposal be postponed until a member of the Evanston Inventure staff could be present to answer questions from the Committee. She requested that Chris Yonker schedule the review of Inventure for a subsequent meeting night. C. Commercial Area Assistance Program (CRAP) -Facade Rebate Program Tim Clarke summarized the operation of the CRAP program for the committee. He stated that the proposal is requesting $70,000 for the 1989-90 program year; $65,000 for facade improvements and $5,000 towards architectural services, printing, and photo supplies. He mentioned that this level of funding would allow the City to do 13 storefront renovations. Housing and Community Development Act Committee Minutes -October 11, I988 Page Four 9 Mr. Clarke quoted figures of 38 storefronts currently under construction or pending construction until design guidelines are finalized. Approximately $38,000 in existing CAAP funds are left to do an additional 8 storefronts. Mr. Clarke stated that it is becoming increasingly difficult to entice property owners to participate in the CAAP program because of the high cost of construction. He added that he might approach the CD Committee later in the year to request permission to raise the amount of rebates given to property owners. Mr. Clarke then presented a brief slide presentation to the Committee highlighting recent improvements along Main and Howard Streets. Aid. Raden praised the program and its benefits to the neighborhood and business community. She stated that she attended the recent CAAP ribbon cutting ceremony on Howard Street and was very impressed by the program. Mr. Clarke summarized which commercial areas in the City the CAAP program serves and described the various marketing procedures he uses to contact merchants and property owners about the program. Aid. Juliar stated that the store improvements brought more customers to these business areas and consequently provided more sales tax revenue to the City. He expressed curiosity in knowing if the improvement to these storefronts have increased the property tax revenue. Samuel Favors asked why Davis Street was included in the CARP program. Mr. Clarke replied that the program serves Davis Street west of the CTA and C do NW tracks only. E. CDBG ADMINISTRATION Chris Yonker outlined the proposed CDBG administration budget for the 1989-90 program year. Discussion by Aid. Raden and Aid. Drummer about: the chargeback for the Assistant City Manager's salary; the increase in the line item for contingencies; and membership dues. Mr. Yonker responder! that CD carries the bulk of the Assistant City Manager's fringe benefit expenses on a proportional basis. He added that the contingency budget was increased to allow for provision for compensation adjustment (PCA), which is a contingency for potential cost -of -living, health insurance and pension rate budget adjustments. Mr. Yonker told the Committee that any excess funds/remaining after these benefits have been calculated would be transferred to the Unspecified Local Option pool of funds, leaving the standard balance of $2,000 in the contingency line item. Regarding membership dues, Mr. Yonker told the Committee that expenses for joining the National Community Development Association had increased this year and the increase in that line item reflects that increase. Samuel Favors asked about the 2% increase in salaries. Mr. Yonker responded that this item refers to potential merit increases. Aid. Drummer asked if the contingency line item were reduced to $2,000, would the General Fund pick up PCA costs? Mr. Yonker stated he could not predict if the General Fund would pick up these costs. He added that ULO funds could not be used to fund administrative expenses if the administrative funding level was already at the maximum cap. Housing and Community Development Act Committee Minutes - October 11, 1988 'Page Five F. Unspecified Local Option (ULO) Chris Yonker stated that the ULO balances listed in the proposal notebook do not reflect the proposed reallocations discussed at the previous CD meeting. Therefore, the actual amounts listed in each year's budget will be less after the reallocations are finalized. Aid. Juliar and Aid. Raden both stated they were pleased that the Committee had made the policy decision to use ULO funds only for emergency needs or cost overuns of existing projects. Jane Colleton asked the Committee if the ULO funding proposed for 1989-90 was high. Aid. Juliar responded that in some cases, especially those involving public works, unforeseen project costs can occur when a contractor is digging and locates utility lines, etc. that may not have been known. V. CD STAFF/COMMITTEE INPUT Mr. Yonker noted that Jim Currie had been approved at the October 10th City Council meeting as the Plan Commission's representative to the CD Committee. He replaces Jeanne Breslin who resigned inorder to concentrate her efforts in other areas. VI. ADJOURNMENT Ald. Drummer made a motion to adjourn the meeting. Laurie Sans seconded the motion. Motion carried 6-0. The meeting was adjourned at 10:1 1 p.m. Planner Date 4Y/47-SI HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, Ocotber 18, 1988 Room 2404 - 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Raden, Laurie Sans, Jane Colleton, Sam Favors MEMBERS ABSENT: Aid. Juliar, Aid. Summers, Aid. Drummer, Jim Currie STAFF PRESENT: Yonker, Steuben, Fair, Lufkin, Modaber, Povalla, H. McCarthy, J. Thomas, Dep. Chief Kaminski OTHERS PRESENT: Kathy Swanson, Cook County Legal Assistance Foundation; Rev. Mike Curry, Food Aid Center of Evanston; Delores Holmes, Family Focus; John Buckley, Family Counseling Services; Robert Roy, Bill Parks, and Malcolm Sharp, Community Defender; Alfred McDougall, Y. Gibson -King, Mark Wise, Bill Hartgering, Ann Jennett, Marcia Mead, Lisa Daugherty and Charles Common, Youth Job Center; Richard Weiland, Earn and Learn; Laura Baren and Njoki Kamau, Evanston Shelter for Battered Women; Arthur Diers, Tom Terry, Tom Jager and AId. Brady, representing the Unified Budgeting Panel. PRESIDING OFFICER: Aid. Raden, Chair 1. MINUTES OF OCTOBER 4, 1988 MEETING Aid. Raden requested a motion to approve the October 4, 1988 minutes. Laurie Sans made the motion to approve which was seconded by Sam Favors. The motion carried (4-0). II. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of September 22, 1998 Accepted into the record by Aid. Raden. B. Three -Year Housing Assistance Plan Deferred by Aid. Raden until after the In -Depth Reviews. C. Spreadsheet of UBP Budget Requests and History of Funding D. UBP Staff Analyses of UBP Proposals which are also seeking CDBG Funds C be D were deferred by Aid. Raden until the In -Depth Review of '89-90 CDBG Proposals E. Summary of Fleetwood Jourdain Expenditures Accepted into the record. F. Comments from Commission on Aging Concerning Elderly Referral Services. Accepted into the record. M. FAMILY FOCUS REQUEST FOR CDBG EMERGENCY FUNDING Jane Colleton made a motion to approve which was seconded by Sam Favors. Aid. Raden expressed her feeling that this is a very reasonable request, and that the Committee should not jeopardize the past repair work that has been completed at Family Focus by failing to repair the roof. The motion to approve carried (4-0). Housing and Community Development Act Committee Minutes - October 18, 1988 Page Two IV. IN-DEPTH REVIEW OF 1999-90 CDBG PROPOSALS FOR PUBLIC SERVICES Aid. Raden commented on the high priority of Public Services in the CDBG program and the fact that these programs provide more direct client benefit than other CDBG programs. She and Laurie Sans also discussed the Cap on Public Service spending and the resulting "tight" dollars for supporting these programs. A. Community Defender - deferred pending arrival of Board member B. Evanston Legal Services -Cook County Legal Assistance Foundation (#6) Kathy Swanson briefly discussed the scope of CCLAF services, the combined program budget ($84,300), and the support of CCLAF salaries through Community Development funding. She noted that the program serves 49% Evanston residents, and that the agency recently began a telephone interview system to provide additional direct services to clients. Sam Favors asked where clients could go for legal services if they did not go to CCLAF. K. Swanson explained that the Legal Aid Bureau in Chicago provides some suburban representation. Swanson also explained that the telephone interview program is increasing the number of clients being served. Tom Terry of UBP asked if the phone interviews were used as a screening mechanism to avoid actual face to face visits with all clients. Swanson said that this was not the case; in fact, the formal use of a phone interview system was relieving the secretaries from doing detailed screening of regular incoming calls, and now involves paralegals doing the formal screening. Art Diers asked how long the phone interview program had been operating - (2 months). Aid. Raden commented on the superb job the agency does in getting people back on Social Security. C. Earn and Learn - Literature Distribution 09) Rick Weiland discussed the Earn and Learn (EW program, his concern for low income Evanston youth, the need for programs to provide alternatives for youth, and the need for the City (CDBG) to support E&L as well as the other youth services agencies. Weiland explained that the E&L proposal would provide increased service hours in the summer and would also increase the number of youth which could be involved in the program. In addition to literature distribution, the agency also wants to do other work for non-profit organizations, which will keep more youth busy. Aid. Raden asked why Weiland feels students have more problems facing them now than a few years ago. Weiland attributed this to family structure, single parent or multiple family households, lack of skill training and the lack of academic achievement which makes it easy to avoid school and ultimatel} get involved with negative activities, drugs, etc. Housing and Community Development Act Committee Minutes - October 18, 1988 Page Three Jane Colleton asked If money was not an issue, how would this affect the program. Weiland explained that he would triple the number of youth Involved and develop a more preventive program structure to emphasize coordination with the schools, and increase the availability of programs serving youth here in Evanston, which would keep students from having to go outside of Evanston to receive services. Weiland declined to respond to Aid. Raden's question on what things District #65 is doing considering that the community supported a referendum to give District #65 more money to serve students. Sans asked what age level E&L served - 10 - 15 years of age. Weiland also explained that (in response to Colleton's question) there are 65 middle school and 24 high school students in the program. Art Diers (UBP) confirmed that E&L would like to run without a break (2 weeks) in the summer. Weiland explained that the consequence of a summer break is that if the students stay in the community, it's basically "party time" and also that drugs can be purchased openly in certain areas. Without a structured program, the students could "blow" the next year. Sam Favors commented on visiting the E&L program on the CD Bus Tour, and his favorable impression of the program and the students' work expectation agreement. Weiland noted an Octobe- 27th open house coming up. Aid. Raden noted the case of a parent whose daughter was failing in school but is now on the Honor Roll because of her involvement with E & L. D. Youth Job Center (YJC) 010) Mark Wise, Chairman of the Board, introduced the Board Members and YJC staff present, discussed his original involvement with the program and the fact that he found that YJC youth referred to Evanston Hospital Corporation were well prepared for job interviews and the work place. William Hartgering, new Board member and former CD Committee member explained that the '89-'90 request is only a 5% increase from last year's approved funding. He also explained that fund raising would be a big effort for YJC with the goal of reducing the percentage of CD support. Regarding the issue of business clients paying for YJC services, he explained that this would most likely never happen, that corporations are being corporately responsible and are willing to take a gamble on YJC youth, and that YJC services are not market services but are in fact ideal services to be supported by the CD program because they are services needed for people in the targeted area. Yendis Gibson -King, Board member, commented that the YJC Board is very active in fund-raising, has $25,000 committed, has planned a fund raising event for February to raise additional funds needed, and is planning more contact with the business community (through its Business Development Committee) to market YJC services. Housing and Community Development Act Committee Minutes - October 18, 1988 Page Four Jane Colleton asked how Northwestern University is supporting the YJC program. Ann Jennett, Executive Director noted that Jacqueline Gibbs of Northwestern University's Personnel Division is on YJC"s Executive Committee and is very supportive of the program, and that Northwestern University would not hire these Evanston youth if not for the work of YJC. Currently YJC youth referred to N.U. are working in clerical, maintenance and utility jobs. W. Hartgering mentioned that the agency is working more with hard core kids which take more time and provide more " bang for the CD buck". Sam Favors asked what the percentage increase was in the 189 request over last year. Mr. McDougall explained that the increase was actually 11%, Including a proposed $10,000 special program anticipated for the Township. Without the $10,000 program, the increase was about 5%. Aid. Brady (UBP) asked about the status of the $ 18,000 loan that was granted to YJC by the City last year. She also asked if the $8,300 surplus shown in the 87-88 budget would be used to pay back the loan. McDougall explained that the $8,300 was a needed cash reserve for the agency, and that the Budget does not reflect the loan as an expense item. He further explained that YJC is deciding on how it would handle the loan, whether it will pay it back in full, or seek a partial conversion to a grant as agreed under the original loan by the City. Tom Terry (USP) confirmed that the $18,000 loan is due in 1989, and that the Loan pay back is not accounted for in the current YJC budget. McDougall explained that the loan would only be reflected in the budget as it affects cash flows from the Cash Account to the Accounts Payable account, that it is not a revenue/expense line item, and that the payback issue should not preclude the review of the proposed operating budget in the CD/UBP process. Aid. Raden explained, for the sake of the new Committee members, YJC's problems last year with the PIC (Private Industry Council) program, the rent increase, the City Council approval of the emergency funds for YJC, and that this funding (loan) could be paid back by YJC or would be considered forgiven, if YJC could not repay the loan. Tom Terry (USP) asked what YJC's goal would be for the ideal mix of public -private funding. Mr. McDougal said that the agency has traditionally underestimated its need fol public funds, and that he sees the amount of public funding staying at its current level. Mr. Hartgering added that a 50/50 funding partnership makes sense. Tom Terry said a 30150 funding partnership puts the agency in a very precarious position. Ann Jennett discussed the difficulty YJC has had in working with the PIC program (in response to Aid. Raden's question.) Housing and Community Development Act Committee Minutes - October 18, 1988 Page Five Aid. Brady asked about YJC's efforts to target an Increase In LMI clients served (she said 52% of YJC youth were LMI). Ann Jennett clarified that during the last quarter 56% of the total YJC clients served were LMI and 52% of those placed in jobs were LMI. She feels that the actual LMI is 73% that YJC is serving. Colleton asked about income documentation, and Ann Jennett explained that YJC does not require payroll stubs to verify the clients household income. She also stated that there are no fees for non-LMI kids, and that a lot of YJC's more affluent kids have emotional and other problems, too. A. Community Defender's Office 05) Robert Roy, Executive Director, reviewed the history of the Community Defender program and the scope of the current program: community based legal services with vertical representation and involvement with clients' other associated social problems through the staff social worker (subst. abuse, mental health, family problems, etc.) to reduce the likelihood of future involvement with the criminal justice system. He explained that the proposed '89-'90 budget would support 2 full-time attorney's, 2/3 secretary, and a full-time social worker (as opposed to a 2/3 social worker). He further explained that Community Defender deals with high -risk youth and young adults (under 25), 100% low income and 100% Evanston clients and closed 173 cases last year. Aid. Raden asked about Community Defender's referrals to the Youth Advocacy program (YAP), and expressed her confusion in that the Council appropriated funds for the YAP, but yet the Defender is still in need of full-time social work services to keep up with its clientele - Does this mean the YAP is not working?. Mr. Roy explained that Community Defender's social work services were tied to a client's particular case and must ultimately stop when the case stops, while the YAP provides on -going, comprehensive supportive services to youth. Aid. Raden also asked about why the Committee should spend money to defend criminals. Roy explained that the agency is not trying to exculpate guilty people, just provide LMI clients the same access to legal representation as they would have if they could afford private counsel. Laurie Sans asked what percentage of Community Defender's clients were not in school or not working. Mr. Roy responded that the clients are 100% low income, meaning that they are either unemployed, partially employed, supported by some benefits program or by extended family. He also stated that many in -school youth are not really functioning even though they are in school. In response to Jane Colleton's question on whether the Community Defender social worker was doing clinical social work or just that related to the period that a case is opened, Mr. Roy mentioned that the social worker is primarily doing crisis intervention counseling, including a needs assessment. and providing an opportunity for the client to plan changes in goals, lifestyle, etc. to improve his/her situation. Housing and Community Development Act Committee Minutes - October 18, 1988 Page Six Bill Parks, Board member, noted that the social worker's schedule Is full with client crisis intervention work alone. Sam Favors asked about fund-raising activities. Mr. Roy explained that CD accounts for 58% of the total agency funding, that the agency also receives money from the Lawyer's Trust Fund, does direct mailing to private attorneys to reduce the deficit, and has begun the process to become a United Way agency. At this point, Aid. Raden asked the audience and staff to take a short break. The meeting resumed at 9:20 p.m. E. Elderly Case Management -Family Counseling Center (#1 l) John Buckley, Executive Director, outlined the need for a case manager to handle the backlog of senior citizens (waiting list of over 50 seniors) which the agency is experiencing. He noted the difference between the information and referral services, such as those provided by the Commission on Aging, and case management for senior clients, which attempts to help those senior citizens that are not capable of helping themselves. He explained that 1 /3 of the agency's total budget ($600,000+) is for senior citizens services, and that this is the fastest growing area of service in their program. Laurie Sans commented that Family Counseling Services (FCS) is not just asking for funding this year, but needs a long-term :ommittment into the future, and that it is hard for the Committee to add on another permanent responsibility. Aid. Raden noted that this is the first year in a while that the Committee will not have to cut agencies funding from the previous year's levels under the public services category. If the Committee maintained last year's funding levels there would be $15,252 available to provide increases to previously funded projects. She asked Mr. Buckley what percentage of the agency's total budget is funded by Evanston dollars (around $200,000 of the $600,000.) Aid. Raden then asked what money other communities are providing for FCS. Mr. Buckley replied that Skokie Valley United Way, Niles Township and the Village of Lincolnwood together provided about $85,000. Several questions were asked by Aid. Raden about particular line items in the budget (phone, supervisor). Aid. Raden asked for clarification of the statement in the proposal that FCS would not seek funding from other sources. Mr. Buckley explained that the statement meant FCS would not seek funding from other Evanston sources for this program (UBP funding to support current operations is already in place). He did note, that it was conceivable that FCS could apply to Skokie funding sources for help. Tom Terry (UBP) then clarified that FCS is seeking funding for a case manager to service only Evanston clients. Aid. Brady noted that FCS is becoming the core group for senior citizen services in Evanston, and that other Evanston agencies are referring; to FCS for senior citizen case management. Housing and Community Development Act Committee Minutes - October 180 1988 Page Seven F. Emergency Assistance Services (EAS) (#4) Helen McCarthy discussed the housing, utilities and food assistance services provided through EAS. She noted that the number of problem housing situations is growing, and that EAS services help to stablilize clients' housing situations while they retain their own present housing units. EAS coordinates with other agencies to help clients access other essential services and benefits (Food Stamps, mental health, referrals, elderly). The specific request in the 89-90 proposal is to fund one full-time case worker through CDBG. Helen McCarthy explained that the EAS program is very appropriate for CD funding because the services totally benefit LMI residents, especially those in the CD target area. Aid. Brady verified that the total EAS budget for 1989-90 is approximately $300,000. Ald. Raden explained that in the past it has been the CD Committee's position not to fully fund the EAS proposal in order to provide more funds for other pubiic service programs (while remaining under the CAP). G. YWCA Battered Women's Shelter 07) Laura Baren briefly discussed the YWCA's Four Major programs: children health/fitness, day care (2 1 /2-5 yrs), community seminars, and the battered women's shelter. The shelter is a 30 bed residential arrangement which provides up to 3 months stay for women and their children. The "Y" also operates a 24-hour Crisis Hotline, and it has a legal advocacy program. The'89-'90 request for $30,000 is a 30% increase over the 188 allocation. tits. Njoki Kamau, the new Executive Director of the the Battered Women's Shelter, related her experiences with the Shelter, reviewed the walk-in and residential programs and answered questions. Aid. Raden expressed her concerns about the inability of a client to enter the shelter because of the shelter's age limitation for male children (none over age 12 permitted in the shelter); Sam Favors asked what the alternative was to this. Mr. Kamau explained that relatives can be sought out to take the older male child in, as well as other short term alternatives. Laura Baren mentioned that there have been very few incidences of women with teenage boys, and the "Y" has worked out agreements with other residential programs to take the boys. The use of separate apartments could help solve this type of family housing situation, but the "Y" is not in a position to do this at this time. H. Food Aid Center of Evanston (FACE) 08} Rev. Michael Curry, Executive Director, responded to staff pink sheet comments regarding: 1) Targeting clients serviced from different areas of Evanston - 48% of FACE clients are from west Evanston. 22% of FACE clients are from south central Evanston. Rev. Curry referred to the FACE client listing sheet which identifies the area of the City the client is coming from. Housing and Community Development Act Committee Minutes - October 18, 1988 Page Eight 2. Timely Monthly/Quarterly Reporting The FACE program has expanded and provides a much higher level of service: a) access to FACE 5 days/week 9-3:30 for emergency food, in addition to the regular food distributions every other Friday; b) new responsibility for the CEDA Government Commodities program in Evanston, which has its own reporting requirement; c) a new program for discount meat products that also requires reports; and d) blood pressure checks for senior citizens and food delivery for the sick and shut-in. Aid. Raden commented that only $5,000 for administration is used to deliver the entire program. Rev. Curry explained that if the agency receives the 189-190 request, it could give the administrative assistant more hours to complete all required reports. Laurie Sans asked if the Emergency Assistance Food Services were similar to FACE's service. Rev. Curry explained that FACE provides supplemental food (not money), and also has 5 soup kitchens in operation. Rev. Curry noted a $2,000 grant FACE has received from Baxter Foundation, in response to Sam Favors question about other funding sources. Rev. Curry further explained that the standard bag of groceries includes everything from frozen meat to vegetables to government commodities; he also indicated that FACE has 130 volunteers (Aid. Raden's question), and receives referrals from Neighbors at Work, EAS, and Red Cross (Jane Colleton's question). Laurie Sans asked if FACE had gone to food manufacturers for donations of food. Rev. Curry said that FACE has received food from 2 manufacturers, but that the food they were given was not suitable for clients. FACE has recently received a food donation from a Boy Scouts drive, but will not take substandard food stuffs from manufacturers. Rev. Curry Indicated that FACE has requested funding from corporate sponsors (Aid. Raden's question). Rev. Curry outlined the FACE network (Jane Colleton's question on the six food distribution sites): Distribution Agencies: Hemingway, Friendship, First Church of God, First Presbyterian, Family Focus, Vineyard Christian Fellowhsip, Prayer Garden Ministry. Soup Kitchens/Pantries: Ebenezer, First Presbyterian (S. Kitchen do Pantry), Hemmingway, and Springfield. I. ALERT Crime Newsletter U12) Deputy Chief Kaminski reviewed the history and scope of the ALERT program. He explained that it is a cooperative effort between the Police Department and the Residential Crime Prevention Committee, and that the pilot newsletter project made residents more aware of what activity is going on in their neighborhood. Aid. Raden noted that the ALERT helps neighborhoods respond to crime, develop more block clubs and activities and it also helped the development of the Home Security Lock program. Dep. Chief Kaminski noted that the City provides $6,500 of funding for publication (Sam Favors question) and that 250 neighborhood volunteers work to disrtribute the ALERT newsletter. I'���!^ ��I Housing and Community Development Act Committee Minutes - October 18, 1999 Page Nine Discussion then resumed by Aid. Raden regarding I1. B.-- Three -Year Housing Assistance Plan (HAP). Aid. Raden expressed serious concern with the HAP In that page 2 included a statement about planned employment through the Research Park which is only the project's hope, but is not something that could be counted on. In addition, she noted that the following section on Displacement did not include any mention of people that had been displaced by the Research Park. Aid. Raden also mentioned that 47 people on Dodge Avenue had been displaced because of code enforcement. She said that staff should present the full reality to HUD of Evanston's displacement. The Transportation Center displacement is also not included in the HAP (Aid. Raden); the only displacement being presented is related to condominium conversion. Aid. Raden said she would write a minority opinion to HUD saying that the entire displacement picture in Evanston has not been accurately presented. William Povalla, Housing Planner noted that the displacement figures in the HAP relate to federally funded projects and activities only, that HUD does want Information on Condominium conversion and its impact on displacement addressed In the HAP, regardless of federal funding, and that while he is aware of the Dodge Avenue situation, this displacement is not directly related to a federally funded project. Aid. Raden then asked about the CD dollars supporting housing inspectors. Chris Yonker responded that one housing inspector position is funded by CD to complete systematic inspection within the CD Target area. Since this inspector does not handle complaint -generated inspections, it was determined that the Dodge Avenue situation was not caused by a federally funded program. Aid. Raden indicated that she wants the Dodge Avenue and other displacement information added to the report. Chris Yonker indicated that this information could be addressed and added to the HAP before it to goes to Council packets this week. He also noted that he has reviewed and/or written several HAPS and felt that the City's HAP authorized by William Povalla was one of the better ones he has seen. V. CD STAFF/COMMITTEE COMMENTS Chris Yonker noted that the next Committee meeting is Tuesday, October 25, 1988 at 7:00 p.m. to discuss the'89-'90 Housing proposals. VL CITIZEN INPUT There was no citizen input VIL ADJOURNMENT Meeting was adjourned at 1 •2S p.m. STAFF: J DATE:' 4Y/57-63 • Draft -Not Approved HOUSING AN❑ COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, October 25, 1988 Room 2403 - 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Raden, Aid. Drummer, Jane Colleton, Jim Currie, Samuel Favors, Laurie Sans MEMBERS ABSENT: Aid. Summers HOUSING COMMISSION MEMBERS PRESENT: Robert Bush, Aid. Brady, Art Newman, Candace Schafer, Consider Ross, Aid. Warshaw, Aid. Wold STAFF PRESENT: Fair, Lufkin, Modaber, Povalla, Powers, Off. Shep, EPD, Steuben, Yonker OTHERS PRESENT: Linda DeWoskin, Judy Johnson, Tenants Organization of Evanston; Patricia A. Vance, CEDA/ENAW and CEDA/ENAW employees: Luis Maldonoonado, Darlene Marshall, Anthony Boyd, Edward S. Thor, Charles Kennedy, Jeffrey Craig, Charles Fergeson, Robert O. Young, Booker T. Sharp, Raymond Pettis. PRESIDING OFFICIAL: Aid. Juliar, Chair Aid. Juliar called the meeting to order at 7:05 p.m. A quorum was present. Aid. Juliar thanked Aid. Raden for chairing the October 18, 1988 CD Committee meeting. 1. MINUTES OF OCTOBER 11, 1988 MEETING A motion to approve the Minutes as written of the October 11, 1988 meeting was made by Laurie Sans, seconded by Aid. Raden. The minutes were approved (4-0). Il. COMMUNICATIONS/TRANSMITTALS A. Spreadsheets (2) on Client Data for UBP Agencies. Accepted into the record by Aid. Juliar. B. TOE Response to Staff Review Sheet. Aid. Juliar said the response letter would be discussed later in the evening when the Committee reviews the Tenants Organization of Evanston proposal. 111. IN-DEPTH REVIEW OF 1989-90 CDBG PROGRAMS Aid. Juliar welcomed Evanston citizens and City staff to the Committee's in-depth review meeting of housing proposals. He thanked the Housing Commission members for their participation in the meeting and noted that they may have sor-e nuestions during the proposal review process. The CD Committee will take the Hoi:sing Commission's recommendations into consideration: however, it is the CD Z:)mrr,ittee wnich will ultimately make funding recommendations on all proposed projects to the City Council. Housing and Community Development Act Committee Minutes - October 23, 1988 Page Two A. Minor Repair/Painting Program (ENAW) (Proposal #30) Patricia Vance, Director of CEDA/Evanston Neighbors at Work, presented a continuation budget for the CEDA/ENAW program of minor repairs and painting assistance for low and moderate income families, a program she feels is very helpful in upgrading Evanston's older housing. She commented that one of the situations frequently faced in doing repair work is that walls often have to be rebuilt before painting can be done and rotted out wood underneath has to be repaired before doing a project like stairway repair. Problems like these are more common rather than the exception. CEDA/ENAW employs ten trainees between the ages of i8 and 30. There Is no definite length of time a trainee spends in the program, but the maximum length of time is two years. ENAW assists the trainees in finding employment. Nis. Vance reported on the outcome of former program participants: one is employed by a private contractor at $12.00 per hour; one is employed by a painting contractor at a starting salary of $7.00 per hour; several others are employed but not in fields related to their ENAW training. Xis. Vance added that all people who completed the ENAW program are earning more than the $3.00 an hour wage ENAW trainees receive. One other former trainee has left town, one is incarcerated and one's whereabouts are unknown. Seven trainees were carried over to the current year. Attendance and discipline are important for a trainee in order to suceed in the program and if a trainee is absent a lot, he or she will be terminated from the program. Three of the current trainees would like to start their own business when they complete the program and they are working with ENAW staff to draw up a business plan. Ten trainees and one carpentry supervisor were in attendance at the meeting and three trainees, including a female carpentry trainee, spoke about the training they have received and the type of work they have been doing. ENAW is working with Charles Smith, Coordinator for Minority Developement Hiring at the Research Park, in setting up a unionizied apprenticeship program for ENAW trainees. ENAW is also interested in getting into some rehab work and training for that type of work. In response to a question concerning the ratio of workers and time involved on a project, Booker Sharp, carpentry supervisor, said that in order to currently complete a project, it often takes longer than one would think. A project becomes a major repair if the cost exceeds $500. In conclusion ,Ms. Vance said that minor repair projects are usually completed within a year, while painting projects can take longer than a year to complete. ENA'l works with the City's Property Maintenance staff to clear up code violations. B. Home Security Lock Program (05) Officer ,Michael Shep of the Evanston Police Department Crime Prevention Unit discussed the history and activities of the Home Security Lock program. The program has been in existence since 1984. The purpose of the program, is to provide and install different security devices in house entry doorways; i.e. Ceadbolt locks, reinforced strikeplates, lexan (hard plastic windows), decorative/security iron grating over door windows. 184 homes have received lock installations to date. About six months ago the Crime Prevention Unit staff did a survey of the t73 homes where lock installations had been made under this program. Of the 173 homes surveyed, 13 had reported burglaries to the EDP; 12 of the 13 homes had been entered through open windows or broken out windows. Housing and Community Development Act Committee Minutes - October 23, 1988 Page Three Three attempts were made on doorways with deadbolt locks and in each case the lock held and entry to the house was unsuccessful. Eligibility for the home security program is based on income eligibility and the number of persons in the household. Single-family, duplex and townhouses are the type of dwelling units permitted in the program. The individual or family also must have been living in the house at least six months. All work Is contracted out to a locksmith. CDBG funds are used solely to pay for the cost of the lock installation; no Crime Prevention staff salaries are paid by the CDBG grant. Some expense is incurred for printing of brochures, but the publicity about the program comes from word of mouth, articles in the Evanston Review, Evanston News Voice, Alert and City Highlights newsletter. Crime Prevention staff speak three or four times a year at the Levy Center and information about the program is one of the topics presented. The Crime Prevention staff also receives copies of all burglary reports, reviews them and contacts the individuals to inform them of the program, do security surveys and determine eligibility. Approximately, 100 surveys are done a month. Aid. Brady suggested using the minor repair staff of Evanston Neighbors -at -Work. Officer Shep responded that it is not always possible to use ENAW staff because they have a long waiting list and it is not helpful to a homeowner to have to wait a long time. However, Crime Prevention staff tries to follow up when they learn a lock installation is done by ENAW. Crime Prevention staff is satisfied with the number of lock installations done per quarter. Currently, each lock installation is budgeted at $250.00. The professional locksmith does the work below market cost. All lock installations are checked by Crime Prevention Unit staff after installation. C. Alternatives to Homelessness (YWCA) 036) The YWCA submitted a letter to the CD Committee withdrawing its proposal because of their inability to obtain a housing site in which to conduct their program. Aid. Juliar accepted the letter from the YWCA Executive Director, Laura Baren, into the record. D. Safe Homes/Code Enforcement (TOE) 037) Linda DeWoskin and Judy Johnson presented the Tenants Organization of Evanston (TOE) proposal. Ms. DeWoskin stated that the current board of TOE is dedicated to improving housing in Evanston through the prevention of neighborhood blight, elimination of decay, and improvement of the quality of neighborhoods. Property owners play an integral part of the success of the TOE proposed program. for they have a vested interest in the community. The property owners will be ,he prime contact of any discussion concerning a tenant situation. T,- E's proposal will also help renters and property owners cope with serious housing problems by establishing an on -going dialogue and working relationship between the City and the neighborhoods, property owners and renters, landlords and tenants. The home safety program will operate in the target area only. Other TOE staff will continue to work with tenants and property owners outside of the target area. Housing and Community Development Act Committee Minutes - October 25, 1988 Page Four The home safety director will not handle routine tenant complaints which can be referred to the building owner or the City Property Maintenance Department. The proposed TOE home safety director duties Include collection of burglary and fire data from the Evanston Police and Fire Departments on a regular basis (the data is available weekly). Then the director checks ownership of the affected properties and visits the place of burglary or fire reviewing the composition of the neighborhood buildings. Often burglaries will fit a pattern. The home safety director next will contact the affected person(s) and property owners and attempt to organize block club/neighborhood meetings to apprise residents of crime activity in their neighborhood. The Police Department's Crime Prevention Unit will be invited to block club meetings to discuss improved security devices. Other city services are also discussed at block club meetings, such as trying to establish a dialog with the City's Neighborhood Justice Center. The home safety director will often refer tenants to the City for resolution of code enforcement problems. The home safety director cannot advise tenants on how to handle a particular situation, because the advice may be construed as legal advice, which would be illegal and out of the scope of the home safety director's scope of responsibilities. The home safety director acts as a clearinghouse, putting residents in touch with City departments and agencies who will then negotiate and attempt to resolve problems. The City's Property Maintenance Department does regular inspections, however, they do not conduct outreach programs which would look for code violations in a building. Aid. Drummer said that he saw the role of the Human Relations Commission and many active block clubs involved in the community, trying to resolve problems, and he found it hard to see what the proposed TOE program would be doing to supplement the existing programs already in place. his. DeWoskin responded that the type of person they are seeking for the position will have good clerical skills, good communications and interpersonal skills, and preferably someone with experience in housing matters and code enforcement. Aid. Wold asked whether the home safety director will be able to handle the workload if there are a lot of burglaries in a week. his. DeWoskin answered that additional work can be carried over to the next week as workload will fluctuate from week to week. Aid. Wold added that she hoped there would be a good effort to organize and work with block clubs. Aid. Warshaw commented that she thought 600 additional inspections a year might make it difficult for the City inspectors to respond in a timely manner. Catherine Powers, Director of Housing Rehabilitation and Property Maintenance, said that under the recently adopted BOCA Existing Structures Code, the majority of violations have been with ground fault interrupters being installed in bathrooms, a newly enforceable component of the Existing Structures Code. Other code violations have been with faulty door locks, cracked ceilings and windows, inoperable or jammed windows and missing or loose floor tiles. Also, Property Maintenance inspectors cite roach and rat infestation. Passage of a burglary prevention ordinance by the City Council will strengthen code enforcement and hopefully make buildings more secure. Housing and Community Development Act Committee Minutes - October 25, 1988 Page Five Art Newman felt that the Housing Planner spends too much of his time answering landlord/tenant and housing questions which perhaps could be handled by an organization such as TOE. The housing planner needs to devote his time to working on housing planning projects for the City. Mr. Newman thought TOE could handle and educate the community in landlord/tenant and multi -family code enforcement matters and encourage citizens to report code violations directly to the Property Maintenance Department. There is a problem with multi -family buildings sitting there with a lot of code violations for long periods of time. There is a need for a system to bring these problem buildings into the code enforcement process more quickly, before they develop into crisis situations. Catherine Powers responded that when a complaint is received by the Property Maintenance Department, it is determined whether or not the situation is an emergency. The complaint is assigned to the area inspector who will investigate the complaint within 48 hours, if it is not an emergency. In an emergency situation, the complaint will be investigated in a few hours. Each inspector (there are four) handles approximately two complaint calls a day in addition to the scheduled inspections. The multi -family inspector, funded by CDBG funds, does not respond to complaints. When a code violation is found, a follow-up inspection date is always scheduled, usually for 30 days from the date of inspection. The inspectors answer 1,600 complaints a year outside their normal inspection schedule. There are 14,000 rental units in Evanston; 65 00' are in the CD target area. Property Maintenance keeps detailed records of each complaint, Investigation and follow up, in the event legal action may be required. Approximately, 10-20% of Property Maintenance's cases need to go to court for resolutions. Property Maintenance has been more aggressive in code enforcement since the recent adoption by City Council of the BOCA Existing Structures Code. As a result, it is anticipated that more Property Maintenance cases will go to court for resolution. Aid. Brady asked for a list of TOE's Board of Directors and their total organizational budget. E. Housing Rehab Construction Administration (#31) Catherine Powers stated that this was a continuation budget supporting 2.7 full-time staff, the same number as in the past two years. Medical and pension costs account for most of the increase in requested funds; there is an approximate 9% increase over last year's budget. The project consists of work write-ups and all documentation and contracts for housing rehabilitation projects. Projects are for both single and multi -family family buildings and rental reh .". 1L`ithin the Est year the Housing Commission has passed new guidelines for these programs, which has made the program more attractive. Currently, the department has 27 multi -family rental rehab units under construction. Nine additional multi -family and fifteen single-family buildings are expected to be rehabbed shortly, and another 18 are being processed prior to construction. The department anticipates 5 new single-family and 24 multi -family units to be rehabilitated. There has also been an increased interest in the elderly grant program, a new program being offered this year. At a future date, Housing Rehab will ask the CD Cori nittee for a transfer of funds, from the single-family to the multi -family loan pool. Housing and Community Development Act Committee Minutes - October 25, 1988 Page Six Aid. Brady said that two separate proposals for Housing Rehab Construction Administration and Rehab/Property Maintenance Administration make It difficult to understand who Is doing which jobs and the delineation of responsibility. She suggested that the two proposals be combined into one along with an organizational chart in the future. Ms. Powers explained that the duties of the cost construction specialist are to work full-time on all housing rehab projects including doing all Inspections (before, during and after completion of the construction), cost write-ups, all contracting, oversite of the projects, and processing of all the paperwork associated with the project. The cost construction specialist works with 50-60 units a year. She then explained the process a potential rehab applicant would follow. For example, an owner of a multi -family building would fill out an application and submit it to the Housing Rehab Department. Staff would check the application to assure the building meets eligibility criteria and administrative guidelines. The cost construction specialist visits the site and draws up a plan for the work to be done. The owner then selects a general contractor and the contractor submits a cost estimate, pricing and a proposal for the project. City staff will meet with the building owner and contractor to explain Davis/Bacon and other applicable regulations. When approved by the City, the building owner and general contractor shall enter into a contract with the City role being a technical third party assistant and Housing Rehab staff overseeing the project. The same procedure would be followed for a single family -project. In 1987-88 approximately $100,000 was spent in the single-family rehab program. As of August 1988, $72,000 has been spent in 1988-89 with a balance in the loan fund of $555,000 some of which is obligated but not yet spent. in the multi -family rehab program, $55,000 was spent in 1987-88 and $13,000 to date in 1988-89. As of August 1988, there is approximately $155,000 left in the multi -family loan fund; most is obligated but not spent for 1987-88. On the income side, the combined multi -family and single-family income is $101,000. For 1988-89, $90,000 has already been received, as of the end of August. The uncommitted loan pool has stayed at the $500,000 balance for the last three to four years; overall, income has equaled loans rehab expenditures. F. Rehab/Property Maintenance Administration (#32) This is also a continuation budget, with the exception that the housing planner position is now included in this budget and is no longer in the Housing and Property Services Department. Hopefully, this will provide a greater continuity in the housing program. The proposal provides for the overall administration of the City's housing rehab and multi -family administration. One-half of the director's salary and support staff and 67% of the housing planner's salary is included in this budget. The remaining 33% of the housing planner's budget comes from the general fund. Again, the comment was made that the housing planner responded to too many landlord/tenant questions and that Evanston has a great need for housing planning. The housing planner needs to be able to devote his time to real housing issues. Aid. Brady concluded by saying that she felt the housing planner position should be contingent upon that person being able to be spend a majority of his/her time on housing planning its broadest aspect. Housing and Community Development Act Committee Minutes - October 25, 1988 Page Seven G. Multi -Family Inspections 033) The funds requested are to pay the salary of one inspector and part of a staff person. This is a continuation budget. The project is to inspect all multi -family buildings (three or more units) located in the CD target area. The current cycle of inspection of all multi -family buildings takes five years. With computerization of Inspection records, scheduling, reporting and procedural updating, it is anticipated that the inspection cycle will be condensed into a three-year cycle. Nis. Powers described the procedure for opening up a court case on a multi -family building and how the Property Maintenance Department has to be cautious about harassment versus viglant code enforcement. All inspectors do exterior surveys each spring on all single-family buildings, but no interior inspections are made of single-family dwellings unless there is a change to the structure, in which case the inspection would normally be made by the Building Department. The only way Property Maintenance or the Building and zoning Department know of an illegal conversion of a single-family unit to multi -family use, would be through a change in property records or through a complaint. Usually, a change such as this would be handled by Building and Zoning. Art Newman asked whether there were enough inspectors to carry out the inspection program. ,�ls. Powers responded that she could always use more inspectors; it would enable the department to be able to inspect more properties per year. However, the department has an adequate number of inspectors to handle things as they presently stand. The department has been able to take a more aggressive posture since the adoption of the Existing Structures Code. There are more cases brought to court and also more properties brought into compliance. The inspection process is also stimulating owner -generated rehab work. The inspection program can generate interest in the City's rehab program as inspectors discuss it with property owners. More single-family rehab work is done than multi -family, but both programs are growing. ,Ms. Powers briefly described the City's permit process, stating that the application for a permit will mean a follow-up inspection by Building and Zoning when the work is done to assure that the work has been done correctly and in a workmanlike manner. H. Demolition/Vacant Lot Program 034) This proposal was submitted for the 1988-89 CDBG program, but was not funded; it is the same proposal as submitted last year. Demolitions of abandoned and extremely deteriorated houses has been CD funded in previous dears. Cinder this proposal, CD funding would pay for the demolition of two substandard buildings in the target area that cannot be rehabbed. Structural condition of a building is determined by structural engineers, architects and appraisers who will determine worthiness of the cost of rehab versus demolition. Demolition of a property is authorized by the Circuit Court of Cook County. Housing and Community Development Act Committee Minutes - October 25, 1988 Page Eight The vacant lot improvement aspect of this proposal is for maintenance of six vacant lots where deteriorated buildings have been demolished and the lots cleared. Vacant lots which have an accumulation of debris and uncut weeds are a blight on the neighborhood. It is very difficult, at times, for the Property Maintenance Department to determine ownership of a lot because owners have moved out of state and their whereabouts are unknown or they are decreased and next -to -kin are unknown. Maintenance work will be done by professional landscapers and will include removal of debris on the vacant lot and cutting of weeds when they have grown too high. All demolition and lot clearance costs are filed as liens against the property. In the event the property is sold, the CDBG program will be able to recover its expenditures. Aid. Warshaw expressed her support of the demolition program because It forces property owners to correct code deficienies or put themselves in jeopardy of having liens attached against their properties and losing control of the use of their own property. Aid. Raden said she supported the demolition program but not the vacant lot upkeep. It was suggested that the City take over such abandoned properties. Ms. Powers replied that she is exploring this issue with the Law Department. IV. CDBG SECOND QUARTER REPORT NARRATIVE FOR THE PERIOD OF JUNE 1, 1988 TO AUGUST 31, 1988 Ms. Sans asked about the progress of the Evanston Day Nursery project. Ms. Steuben replied that the Day Nursery had to go through the ZBA process and they are presently submitting their Zoning Analysis application. A question was also raised about the graf fiti removal program: if a property owner is unable to pick up the graffiti removal supplies, does the City provide assistance? The answer is no, although Neighbors -at -Work does provide assistance. Property Maintenance inspects graffiti damage to the property and will direct property owners to participating hardware stores where they may obtain graffiti removal supplies. The Second Quarter report vill be submitted to the City Council for its November 7, 1988 meeting. V. CD 5TAFF/COMMITTEE INPUT Aid. Juliar asked that the CDBG funding decision meeting for the 1989-90 program year be changed from November 15, 1988. The consensus of the Committee was to reschedule the meeting for Tuesdav, November 22, 1988 at 6:30 ,p.m., Room 2403. VI. CITIZEN INPUT There was no additional citizen input. Vil. ADJOURNMENT The meeting adjourned at 9:45 p.m. I Date: 4Y/75-82 Draft - Not Approved HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, November 1, 1988 Room 2404 - 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Raden, Aid. Juliar, Aid. Drummer, Jane Colleton, Sam Favors, Jim Currie MEMBERS ABSENT: Aid. Summers, Laurie Sans STAFF PRESENT: Yonker, Steuben, Lufkin, Modaber, Fair, M. Rubin, J. Tonkinson, J. Schulze, P. Crimond, F. Gullen OTHERS PRESENT: Mayor Joan Barr, Ronald Kysiak, Evanston Inventure; Karin Rhodes, Lance Becker, Jennifer Hartgering, Sandra Morgan, Bessie Williams, Althea Teamer, Reuben Teamer, Jr., Miles Okamura, Susan Okamura, Toby Costas, John Lucadamo, Alexa Hand, Charles Pratt, Scott Gordon, Thelma Pringle, Steve Golber, Bill Gladstone, C.J. Gladstone, Gail Bush, R.K. Bush, Lori Reetzke, Liz Gaines, Debra Schwinn, Jack Thompson, and Elizabeth Bothfield, representing the Dewey Community Conference and the Lake -Florence Tot Lot project; Aid. Betty Paden (Lake/Florence); Lowell Ostick, Jane Brandley, representing the Elks Park Tot Lot/Ridgeville Park District; Aid. Ann Rainey (Elks Park Tot Lot); Laura Baren, YWCA; and Phil Peters, Plan Commission. PRESIDING OFFICIAL: Aid. Juliar, Chair 1. MINUTES OF OCTOBER 19, 1989 MEETING Ald. Drummer made a motion to approve the October 18, 1988 meeting, which was seconded by Sam Favors. The motion carried (6-0). II. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of October 13, 1988 Accepted into the record by Aid. Juliar. B. Working Notes of UBP Budget Meetings Accepted into the record. C. Lake/Florence Playground Proposal (#29) Response to Staff Review Sheet Held over until the In -Depth Review session. D. Youth Job Center - Field Audit Management Letter Chris Yonker explained that this item has been postponed, pending a review with the agency. E. YWCA Alternatives to Homelessness Proposal (Proposal #36) .-old. Juliar asked for representatives from the Y1tCA. Since no representative was present, he continued on with the agenda. Housing and Community Development Act Committee Minutes - November f, 1989 Page Two Ill. IN-DEPTH REVIEW OF 1999-90 CDBG PROPOSALS FOR NEIGHBORHOOD REVITALIZATION/CAPITAL IMPROVEMENT PROGRAMS A. Elks Park Tot Lot (Ridgeville Park District) (Proposal #28) Ms. Jane Brandley of the Ridgeville Park District briefly presented the proposed project. She explained that she hoped the project could be completed in its entirety, that it is an important project to the area and was requested by the neighbors, who chose the type of play equipment they felt was best for the tot lot. In addition, she noted that the project was presented to the City's Site Plan Committee, and that she had met with the City Horticulturist for assistance in developing the site plan. She then distributed copies of the tentative site plan to the CD Committee. Aid. Juliar asked for someone from the City to respond about the safety issue in having a merry-go-round (MGR) in the plan. Fred Gullen of the Parks Dept. commented that while this equipment produces a higher percentage of injuries than other items, MGR are not prohibited under the Consumer Products Safety Guidelines. In response to Ald. Raden's question about how many ,MGP's we have now in Evanston, Fred Gullen said there are 30. He further noted that Parks Department has not removed any ,MGR's (Aid. Juliar's question), but has downsized some and that a manufacturer had issued a recall notice for one type of MGR for safety reasons. Ald. Drummer asked Jane Brandley about a) the size of the proposed tot lot - (100 by 130); b) How many kids will be served by it - (at least 200); c) where's the nearest park to this location - (there is no tot lot in the area and the nearest City park is several blocks away). Aid. Raden asked Jane Brandley what's presently there at this site - (Brandley) an ancient swing set, turtle, a rusted elephant, a climbing caboose slide, and the equipment is bent, pulled out of the ground and past repair. Aid. Raden noted that the City has always presented proposals to the Committee to redo tot lots for safety reasons - would Ridgeville be in danger of lawsuits? (Jane Brandley) - Yes we would be liable if injury occurred on the existing equipment. Aid. Raden asked if this was the first time Ridgeville had worked with the neighbors. Jane Brandley responded that this was her first time through the grants process, that neighbors do request improvements, and in this case she has gone to neighborhood meetings and involved neighbors in the process. Sam Favors asked J. Brandley about the possibility of enhancing, enlarging the current site - (Brandley) - site cannot be enlarged. (Favors) where are the children going now? - (Brandley) They are playing at the current site now. In order to make the site safe within our (Ridgeville's) current budget we would have to take the existing equipment out. Phil Peters asked if the site plan is done by someone u-[th experience in equipment safety considerations. (Brandley) In completing the plans, she talked to equipment manufacturers to insure that safety requirements were met. I I I� i i I11 p I II 1"'I1 II 1 I1 11 1 1 ' 1 ill �'11 I1Ii ^ I�,�, IN Housing and Community Development Act Committee Minutes - November 1, 1988 Page Three Aid. Drummer asked how important the tot tot is to the area (What if you did not have it?) Mr. Lowell Ostick of the Elks Park Neighborhood organization commented that this is a nice neighborhood, well mixed economically, racially and socially, including low-income condominiums, starter apartments, and that the area included many families. He further stated that in the past this neighborhood was looked down upon as not desirable, but that crime has gone down in recent times, property values are increasing and that to keep this trend going we have to provide things that will attract families to live there. He noted that the current play area is falling apart, it is not well maintained, and that neighborhood youth come there to hang out; there is not adequate shade or seating for parents, which is needed so that they can come to watch their youngsters. He further explained that Ridgeville came to the neighborhood in advance to ask what they felt was need in the park; the Park District addressed their concerns, made a very attractive site plan, and it was very well received at the neighborhood committee meeting. Jane Brandley responded to Aid. Juliar's question about the vegetation at the border of the site by saying that the Evanston Police Department recommended vegetation no higher than 3 feet tall for proper visibility and safety. Aid. Jullar noted that while Ridgeville Park District is a separate taxing district, CD Committee is being asked for $50,000 to do this park. its. Brandley responded that CD money is federal money and is to be used for all Evanston citizens. Mr. Ostick noted that the neighbors pay extra taxes for the Ridgeville as well as Evanston taxes. kis. Brandley ended the discussion by saying that it is not up to her to determine whether the Ridgeville Park District should exist. B. Lake/Florence Playground (Dewey Community Conference) (1129) Aid. Betty Paden spoke on behalf of the proposed tot lot. She mentioned that the community and the City have met for many months and that she was under the impression that the City planners were planning the tot lot, that she expected the planners to give the community 2 or 3 ideas to work wit` .n ce�e;oping the lot, and that the community has asked for the tot lot. She further noted that there are 275 young children under the age of 10 in the area, that the Jigger playgrounds are not appropriate for them, and that these children cannot wait until 11991 (to have the tot lot). In addition, she noted that while the lot has stood vacant for so long, on warm days people park cars on it, drink beers, and other negat:,.e things. If the tot lot is developed and the money is allocated. the neighbors will .PF, t~,e 1a5: -)i the area and grow grass on it. A hen additional development occurs, t t .:. - :Ic7 ^love. 11d. Paden concluded by saying that the community should Vie: t`,e .3t no%% and will keep up the lot (whether affordable housing or other de,-,�.opment :s needed on the site in the future or not): nothing has been done so far and she has not received anything yet about the tot lot. Karin Rhodes of the Dewey Community Conference (DCC- .ntroduced the neighbors present in support of the project (in mass). She noted t~at the park/playground is proposed for the western 1 /3 of the site and that this area should e developed prior to any decision on the development of the remainder of t`e s tQ. 5h.e discussed the neighborhood survey which indicated (92) 0 of ,r-rs •,panted a Housing and Community Development Act Committee Minutes - November 1, 1988 Page Four park/playground, and that 72% specified a tot lot; she noted that the project Is in the City's Capital Improvement Plan, but not of sufficient priority to be completed Immediately, and that waiting this long (for the tot lot) would be a disservice to the neighborhood and insensitive to kids; completion of the tot lot would improve the level of communication with and involvement of the community. Ms. Rhodes then addressed two major issues of staff comments about the project: 1) Parks Department workload - can the project be completed in 1989? !his. Rhodes indicated that the community group could do its own landscape plans and while DCC would need guidance from CD and Parks staff, it could begin the planning phase immediately upon the committal of funds; a DCC member is a landscape architect who lives 2 doors south of the vacant lot and has a 4 year old daughter. 2) The issue of developing a tot lot on the western 1 /3 of the site in the absence of a plan for the remainder of the site Ills. Rhodes noted that DCC is proposing a stepwise development, that the neighborhood wants a comfortably sized park, that DCC is not willing to take responsibility for getting unified neighborhood support for the development of the rest of the site, and that DCC does not want a developer to determine the location of the tot lot. DCC board member %is. Gaines noted that there are kids everywhere in the neighborhood, that she lives on the 1600 block of Asbury and had to walk to Dewey School many times which is too for away. Debra Schwinn of the 1500 block of Asbury noted that she has a 4 1 /2 year old and 22 month old and that the equipment at Alexander Park and Dewey School is not appropriate for her 22 month old. 'Miles Okamura of the 1400 block of Ashland noted that the lack of a total site plan is not critical for this proposal since the City has already included the tot lot in the CIP; the development of the tot lot would seriously affect the use of the rest of the area; DCC tries to represent the community interest; the neighborhood revitalization proposals include only 2 from the community and the rest are from the city. Ald. 3uliar mentioned that many City projects affect a variety of communities, that $645,000 must be reduced from various requests (neighborhood revitalization), and that while there is no argument that a tot lot may be needed, this group (CD Committee) has to decide if µe ran do both (tot lots). Ald. Drummer said he was happy that this project is being considered solely on need; the need extends a long way from the present site; his grass has been stomped down and he has replaced windows in his store twice; when the lot became vacant, kids started using it; there are more kids to be served than at the Ridgeville (Elks Park) site. Ald. Raden asked if Dick Carter was at the meeting to ans-.per soone questions about the City's plans for the rest of the site. and then s`,e ss,:ed staff to convey her questions to Dick Carter. Ald. Raden noted that she Cut;s not want to commit to spending $50,000 this year and then next year have a developer destroy what we put dollars into; if we (Committee) go ahead with this, we should look at the possibility of making a park out of the whole site. Ald. 3uliar mentioned that the Committee should not iea,,e the impression that it is seriously considering building a park on the entire site. Housing and Community Development Act Committee Minutes - November 1, 1988 Page Five Aid. Drummer stated that whatever Is developed on the remainder of the site should be consistent with the tot lot. Aid. Raden asked if a similar development to the Custer Street moderate cost townhouse plan would destroy the tot lot project. She said that the number of people coming out (from the neighborhood) speaks to the need for developing a park. Phil Peters asked about the possibility of putting tot level equipment at other parks. Aid. Drummer said that while this could be done, the other parks are not close enough; Smith Park is 4-3 blocks away and the Emerson/Ashland Park is closer to Smith than the current site. Aid. Raden asked how much park land has the City purchased and when was the last time the City attempted to purchase land for a new park. Ms. Rhodes mentioned the plan done in the mid 60's/early 70's by Dick Carter which indicated that more park space was needed. Aid. Juliar stated that the Committee should not make the decision (to develop this site as a park); This should rest with the City Council. Jane Colleton asked whether the activities in a park are consistent with a tot lot and that it is hard for small youngsters to be in a tot lot next to older kids (in the park). Ms. Rhodes said that the bigger kids are in school during the day and that after school, Dewey School is available for the older kids. Jane Colleton asked about fencing the area - Nis. Rhodes said that fencing the entire lot is included in the budget. C. Playground Safety Modifications (Parks Dept.) 023) Fred Gullen explained that this is the third of a 3-year program to modify existing playground equipment to meet current Consumer Product Safety Commission Standards; some equipment (5 pieces) has been recalled recently, and the guidelines also call for more space around equipment, better surfacing, etc. Modifications at Alexander, McDaniel and Fitzsimmons Parks have been :�rrpleted, and 6 more parks are now under contract to be completed as weather permits. Jane Colleton asked why so little was being spent on Smith Park as compared to the other parks. Fred Gullen responded that Smith Park was recently redeveloped in 183 and was basically up to date as far as safety standards were concerned. with the exception of increasing the height of same %wall enclosures. As there were no further questions on safety mods, A,c. :,„iar requestec that the Committee interrupt the agenda and return to consider tr.e YuCA Alternatives to Homelessness (ATH) project. Laura Baren of the YWCA explained that the agency hac originally withdrawn its proposal for lack of a site for transitional housing. She asked the Committee to reconsider the ATH project now that the YMCA has found a potential site; in addition, she asked the Committee to reconsider the proposa. -is an acquisition project rather than the rehabilitation project that was originally prop. eo. Housing and Community Development Act Committee Minutes - November 1, 1988 Page Six Ms. Baren indicated that she anticipated being able to submit a bid on the proposed site, the asking price is $429,500 and that a tentative meeting is scheduled with the Housing Commission on November 17 to request additional acquisition money. She also explained that the YWCA Board had to approve submitting a bids for the building, that the building is ready for rehabitation and does not need much work, that senior citizens currently live in the building and will be moving soon to Wilmette, that the "Y" has 41 years experience in operating residential programs, and that she has spoken with Aid. Rainey (one of the Ward Alderman) who has indicated support for the project. Aid. Juliar asked Ms. Baren to send the revised proposal for the Committee's review. Ald. Drummer asked where the balance of funds would come from since the CD proposal is only $100,000. his. Baren said the "Y" will ask Housing Commission for the rest of the acquisition costs. Jane Coileton asked where the site is located - Nis. Baren did not wish to mention the site address because the asking price could be increased if the owner finds that the City could be involved. Ms. Baren also noted that the "Y" is applying to HUD for operational funding, and that HUD will look favorably on the program because this is a good site and will promote a successful program. In response to Sam Favors' question about community support, Nis. Baren mentioned that she will meet with the aldermen and print and deliver flyers door to door to get a community meeting together to discuss the project. Jane Colleton asked how many people would be served by the project - (Baren) The site has 6, 2-bedroom units and that the length of stay would be up to 6 months with a possible extension of up to 3 months as required. D. Fleet wood/Jo urdain Roof (Building/Recreation Depts.) 024) Jean Ann Schulse outlined the cost estimates for the project in response to the staff review comments: -Remove conduits -Write specs/hire contractor, monitor construction progress. -Remove air conditioning units -Remove old Roof $6.00/sq. f t. -Install new roofing - Modified Bitumen $ 5, 000 S3,000-S5,000 $3,orj; S5, 10 _S:;,0Gr, S92,00(, xwah 10 year warranty In response to Sam Favors' question about A) why not bullc a new center and B) what if the new roof is not installed this year, Jean Schulse rre-,tioned that this was the first major work done on the flat roof since the building xis built in 1957, and that serious damage would result if the work was not done this spa- ('89), Housing and Community Development Act Committee Minutes - November 1, 1988 Page Seven Aid. Drummer asked what other areas in the building were in serious condition (due to water damage) - (Max Rubin) The Gym, weightroom walls and parapets are in serious condition. Jane Colleton noted that in the CD site visit to Fleetwood Jourdain, the addition of a second floor to the center was discussed and asked if this would waste the roof repair work to be completed. Max Rubin responded that the second floor would not be expected for at least two years, that patching the current flat roof would not solve the water damage problems in the meantime, and that the effect of a second floor addition on the new roof depends on how the second floor is done (he did not feel the new roof would necessarily be ripped off). Ald. Raden suggested that we continue to patch the roof until the second floor feasibility study is done. Aid. Drummer stated that the second floor enlargement would only affect the western portion of the flat roof. In response to Sam Favors' question about what funds the Recreation Department has for repair work, J. Schulse said that Recreation Department's budget only allows for minor repairs. E. Fleetwood/Jourdain (F/J) Furnace Evaluation 025) Ms. Schulse noted that cost estimates were based on Building Operations' examinations of other furnaces. Ald. Raden said that on the City bills list, gas bills are generally higher at Fleetwood/Jourdain than at other centers because of the furnace - why are we evaluating this furnace instead of putting in a new furnace? Max Rubin explained that higher gas bills could be a cumulative problem - windows, wet roof, the fact that the forced air system is inefficient - for this reason, a comprehensive efficiency study is needed before the original furnace is discarded; an outside engineering consultant needs to make this assessment. Jane Colleton asked whether there is a comprehensive plan for the Fleetwood/Jourdain building. tics. Schulse referred to the City's 5-year Capital Improvement Plan, and that there has never been enough money to complete all of the necessary work in the building at one time. Jinn Currie asked if we are rebuilding Fleetwood Jourdain piece -by -piece, should we build a ne-x facility, and if we repair Fleetwood Jourdain will we have what we want. 11s. Schulse offered to provide the Committee with information on the total dollars which have been spent on Fleetwood/Jourdain, and that a 35-year old building needs repair. %lax Rubin noted that we have maintained/extended the life of a facility, reduced the chances of disastrous conditions and reduced some costs (heating). F.&G Fleetwood/Jourdain Windows 026) & Exterior Lighting 027) k1s. Schulse stated that cost estimates for the windows were based on Building Operations' review of the cost of a similar number of windows at the Police Station. She further mentioned two options for handling the window situation: l) the material/product used, and 2) redesigning the windows. `.Is. Schulse explained that the exterior lighting project is listed as Desirable in the C.I.P.; she also mentioned that it might be possible to wait on the additional lighting. Sam Favors mentioned how extraordinary it is that all these things are needed at -)ne tune. Housing and Community Development Act Committee Minutes - November 1, 1988 Page Eight H.i.J.K.L.M.&N. - (Engineering Department) - Catchbasin Replacement (#16), Curb Replacement (#17) Viaduct Pavement Replacement (#18), Alley Resurfacing (#19)0 Street Paving (#20), Sidewalk Replacement (#21) and Emerson Bridge Fence 022) Jim Tonkinson (Engineering Department) commented that with the exception of the Emerson Bridge Fence (#22), the rest of the Engineering programs are continuations from previous years. The Emerson Bridge project needs the remaining funds originally proposed to bring the funding up to $15,000. In response to Aid. Raden's question about what funds pay for catchbasins outside of the CD target area, J. Tonkinson said that Sewer Funds were used. In addition, Motor Fuel Tax funds were used to replace deteriorated structures (catchbasins) during street resurfacing projects. Jane Coileton asked why a fence was needed on the Emerson Street bridge. Jim Tonkinson explained that there is an impression that the bridge is unsafe for bicycle traffic, although more has yet fallen into the canal, that the bridge wall is designed to protect vehicular traffic, that the proposed fence would be a cyclone fence and that there have been requests to design a more aesthetic treatment than a cyclone fence. Phil Peters asked if the proposed capital improvements were "Catch-up" improvements or is the City on an annual replacement cycle. Jim Tonkinson explained that regular infrastucture repair work has only been addressed in a concerted effort over the last 11 years; prior to that only eater/Sewer or Motor Fuel Tax Funds were available to do this work. Jim Tonkinson noted that the streets in the Target Area have improved. Tonkinson estimated that the City would not reach a maintenance level in capital expenditures for about 10 years, primarily because the amount of funding is restricted and other needs have precluded full funding for capital improvements. As an example, Jim Tonkinson estimated full funding for curbs work alone could be $200,000/year. Aid. Raden expressed her satisfaction with the Sidewalk Replacement program, as compared to the 50I50 program. Aid. Drummer complimented Jim Tonkinson on his projects, anc on how well he and his staff relate with neighborhood residents during projects. O. Evanston lnventure (City Manager's Office - carried over from October 11, 1988 meeting) (#13) Ronald Kysiak, Executive Director of Evanston Inventure -rade a brief presentation to the Committee about Inventure's accomplishments :n its 3 major areas of operation: A) Business Retention - worked with the City Manager's -,ff.ee and the Economic Development Committee on the development of a Souv-rest ;ice Industrial Park which would provide manufacturing space in Evanston anc potentially retain businesses (for example, A and Manufacturing Co.) in Evanston. Housing and Community Development Act Committee Minutes - November 1, 1988 Page Nine B) Business Attraction - Inventure developed a brochure, videotape program and a binder promoting Evanston, its office space and business services. This information will go to brokerage houses to help market underutilized Evanston office space. C) New Business Formation - Inventure formulated a $1 million, 10-year Debenture/Seed Capital Fund to invest primarily in high growth/high technology start-up businesses. In addition, the fund has provided financial and technical assistance to local non -high tech businesses such as Kathy's Kitchen, Double Sharp Garments (a women's apparel business) and a janitorial company. In addition to helping the City evaluate proposals for the Church/Chicago Development, Inventure produced an eight -minute film promoting Evanston as a conference center. Aid. Raden asked Mr. Kysiak several questions related to staff's review comments: -Can Inventure handle the new documentation required by HUD to document LMI benefit? (Kysiak) In the past HUD has viewed economic development as beneficial to LMI individuals. Through the Evanston Business Investment Corp. (EBIC) sponsored by Inventure, there are employment gains related to EBIC loans to small/new businesses which can be documented. -Re: a business started in the Small Business Incubator that is now ready to move out of Evanston. (Kysiak) The Whitewater Group need an additional 10,000 square feet of office space that is not available now in Evanston. Whitewater is a Software company that will ultimately hire 25 people, mostly programmers. Charles Smith, IABE Coordinator, is working with the Youth Job Center and Neighbors at Work to help insure that some of their clients will be qualified to work in Research Park. He has talked with Jim Barnes from HUD, who felt that HUD would be reasonably comfortable with Inventure's activities as long as Inventure -.vas not just supporting high -end businesses and jobs. -What is Inventure's target next year for jobs to be created'' 'r',s:im) Do not have a specific job target now. -Inventure program duplicates ECDC loan program. �K}Sian) EBIC invests in high-growth/start up companies. EBIC worked with ECDC on the Kathy's Kitchen loan; EBIC's loan program is more flexible than ECDC's and ECDC is more directly involved with minority business firms. -What percentage of EBIC's (loan) clients are rninortt� K . s.r- F n�ur bus.—esses out of a total of 1 3, Two of the four are high tech - lnteg-ate� �_: arts Technaiogy and Dynacept Engineering. Aid. Drummer asked about the number of minorities on Inventure's board. Mr. Kysiak explained that there are two minorities on the board, tre dues are steep and not a lot of people have the amount of money needed for dues. i -old. Druminer) How much are dues? (Kysiak) The City's contribution of >;2�,ZG', is --ore than some, but less than others. Kysiak stated that about half of the origi�a, S, -i illion capital fund Housing and Community Development Act Committee Minutes - November 1, 1988 Page Ten is still available, and that Inventure is working hard to get Kom Kleen (Janitorial service recently approved for a business loan from EBIC) a Research Park contract (In response to AId. Drummer's questions). Kysiak further stated that it is difficult to find qualified minority technical people in Evanston and that Charles Smith is working on getting this type of recruit for the Basic Industrial Research Lab (BIRL). Jim Currie noted that Integrated Sports Tech. hired six people so far, of which 4 are minorities, and that out of 90 people employed by companies in the small business incubator, 22 people are minorities. Mayor Joan Barr spoke in favor of Inventure; she mentioned that Community Development programs around the country fund economic development because it provides direct benefits to LMI residents and indirectly benefits the City through the increased tax base. She further stated that it is appropriate for CD funds to be used for Inventure and for the CD Committee and the City to stay involved with the Inventure activities and have an input; economic development is in line with the mission of CD. Aid. Raden asked that given the changes in HUD guidelines (regarding documentation of LMI benefit) would it make more sense to fund Inventure from the Real Estate Transfer Tax money; this would represent a small portion of that pot compared with CD. Mayor Barr commented that the activity is appropriate for CD funding because of economic development; if the project was not funded by CD the City would find funds elsewhere, but R. Kysiak has assured us that the documentation (for LNII benefit) would be available. IV. C❑ STAFF/COMMITTEE INPUT Chris Yonker informed the Committee that one of the members needed to be appointed to serve on the Rehab Appeals Board; the appointment previously belonged to Curtis Chancellor who is no longer on the Committee. Yonker noted that the Rehab Appeals board is expected to meet again in couple of weeks. Aid. Raden nominated Jane Colleton, and Aid. Juliar asked Jane Colleton and Sam Favors to consider it, and mentioned that the board meets very infrequently. Aid. Drummer mentioned that Aldermen cannot serve on the board. V. CITIZEN INPUT Aid. Rainey expressed her interest in the Elks Park Tot ',or proposal. She said that the park is in a fragile neighborhood which is definite[} L'.'1 and in the C'J Target Area; there are hundreds of little children in the neighborhooc; this is the only little tot lot available. She attended an Elks Park meeting and there were 35 people there who were unaware of (Ridgeville Parks) efforts to improve the park; in fact, many of the neighborhood's children were not permitted to go to the park (in its present condition). Aid. Rainey concluded that while the Elks Pars neighbors did not come out for this meeting, they are interested in improving the pa7;. Jim Currie recalled fir. Ostick's earlier comments on the .-icrease in land values in the area of Elks Park, and that park improvements would continue that trend. Housing and Community Development Act Committee Minutes - November 1, 1988 Page Eleven There was further discussion between Jane Colleton and Ald. Juliar, regarding the basic decision process to balance the CD budget at the upcoming November 22, 1988 meeting. Chris Yonker estimated that due to the timing of the CD Appropriations Bill passing (before Oct. 1) he hopes to have a final CD allocation figure from HUD earlier than usual (by mid -December). VI ADJOURNMENT The meeting was adjourned at 10:05 p.m. Staff: Date: 4 Y/ 52-62 Draft not Approved HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, November 22, 1988 City Council Chambers - 6:30 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Jullar, Aid. Drummer, Ald. Raden, Ald. Summers (arriving late), Jane Colleton, Samuel Favors, Laurie Sans, aim Currie MEMBERS ABSENT: None STAFF PRESENT: Fair, Lufkin, Modaber, Steuben, Powers, Tonkinson, Yonker, Schultz, Wirth, Gullen, Shep, Carter, Underwood OTHERS PRESENT: Kathy Swanson, CCLAF; Kimberly D. Snoddy, NU Student; S. Shully, NU Student; Paul E. ;McKelvey, NU Student; Tracie M. Finley, NU Student; Berry Isaacson, NU Student; Karin Rhodes, Dewey Community Conference; Joki Kamau and Jean Esch, YWCA; Ann Jennett, Youth Job Center; Patricia Vance, CEDA/ENAW; Rick Weiland, Earn and Learn; Jane Brandley, Ridgeville Park District; John Buckley, Family Counseling Services; Pam Walker, ECDC; Aid. Betty Paden. PRESIDING OFFICIAL: Aid. Juliar, Chair I. MINUTES OF OCTOBER 25, 1989 AND NOVEMBER 1, 1999 MEETINGS Aid. Raden made the motion to approve the minutes of the October 25 and November I, 1988 meetings. The motion carried (7-0). II. COMMUNICATIONS/TRANSMITTALS Aid. Juliar stated that the following communications will be taken into consideration during the Committee review of individual proposals for funding recommendations. A. UBP-Recommended Allocations to Human Services Agencies for 99/90. Accepted into the record. B. Parks Director Memo Re: Lake/Florence Tot Lot Proposal 029) Accepted into the record. C. Property Maintenance Director Memo Re: Corrected Property Maintenance 'Violations. Accepted into the record. Housing and Community Development Act Committee Minutes - November 22, 1988 Page Two D. Press Release Re: HUD National Recognition Awards AId. 3uliar commented on the national awards presented at the City Council Meeting last evening. He stated that it would be very difficult to vote against agencies receiving such recognition. The press release was accepted into the records. E. Letter of Withdrawal of TOE Proposal 037) Accepted into the records. F. Ridgeville Park District Memo Re: Elks Tot Lot Proposal 028) Accepted into the records. III. ADOPTION OF 1989 COMMITTEE MEETING SCHEDULED This item was held from the committee discussion until formulation of Committee recommendations to City Council on funding of CDBG proposals for the 1989-90 program year had been completed. IV. PROPOSED FUNDING REALLOCATIONS TO THE 1989-90 CDBG PROGRAM YEAR A. Narrative Summary of Available Funds for 1989-90. Accepted into the records. B. Proposed Reallocations from Prior Year CDBG Projects. Aid. Raden questioned why the remaining balance in the eighth year, 1982-83 ECDC Church/Dodge revitalization project of $117,684 had not been proposed for reallocation. Chris Yonker and Kevin Fair clarified that the original budget for this project of $375,000 had been earmarked for three specific economic development areas. The capital improvement portion has been completed. The facade program has been mostly completed with the northwest corner remaining for facade improvements. The bulk of the balance remaining in this program, $109,167, is left in the revolving loan fund. Of those funds, $50,GOO to $60,000 has been committed though not totally spent. Aid. Drummer made a motion to reallocate the $185,654 from past year projects to the 1989-90 program year. Laurie Sans seconded the motion. Motion carried (7-0). C. CDBG Open Account Summary Accepted into the record. 1 Housing and Community Development Act Committee Minutes - November 22, 1999 Page Three V. FORMULATION OF COMMITTEE RECOMENDATiONS TO CITY COUNCIL ON FUNDING OF CDBG PROPOSALS FOR THE 1989-90 PROGRAM YEAR A. Recommendations on 1989-90 CDBG Proposals from the following commissions: 1. Housing Commission (Includes minutes of 10/26/98 Commission Meeting) Accepted into the records. 2. Plan Commission Accepted into the record. B. Updated 1989/90 Spreadsheet of Project Budget Requests Accepted into the record. C. Updated Spreadsheet of History of CDBG Appropriations by Category Accepted into the record. Aid. Juliar stated that the total amount of available funds for the 1989-90 program year will be approximately $1,795,654. The Commttte has received requests totalling $2,377,590 for 1989-90 CDBG activities. This will require the committee to eliminate $581,936 from this total to reach a balanced budget. It was clarified for Aid. Raden that the estimated amount of funds available is based on the amount allocated to the City two years ago. Congress has appropriated three billion dollars nationally to the CDBG program for 1989. This does represent a four percent increase over the current year funding level. However, the current year had been cut four percent relative to the year before. Aid. Juliar stated the formulation of the recommendations will be fairly informal. As two categories of funding have a cap on the amount of dollars available, these categories will be reviewed first. The first area of committee discussion will be: Public Services Proposals Aid. Juliar summarized the available funds for public services are $241,500. The Committee has received proposals requesting funds in the amount of $304,232. This will require the City to cut $62,732 from these requests to--:,ance the budget in this category. Motion i9l - Aid. Raden made a motion to delete from consiceration the proposal for an elderly case management project sponsored by the Family Counseling Services Center in the amount of $28,239. She emphasized her belief that the project should take place and is worthwhile. However, she did not feel that it was reasonable for the CD Committee to take on another project in the public service category in light of limited funds. She stated that the awards distributed last -fight by HUD to various CDBG agencies spoke well of the committee's choice of funding in past years. If the committee was to take on a new agency at this time, it would be necessary to eliminate funding of an existing agency. Aid. Drummer seconded the motion. Motion carried (7-0). I I .-0, � 6 4. , 4.V I I ., a �.r i. 1 w y - , I Minutes - November 22, 1988 Page Four Motion #2 - Laurie Sans made a motion to fund the remaining agencies in the public service category at a 3.023% increase over last year's funding level. She stated that this level of funding would balance the budget in the public servvice category. The amount funded for each agency would be as follows: #4. Emergency Assistance Services $28,380 #5. Evanston Community Defender $69,485 #6. Evanston Legal Services $7,315 V. YWCA Battered Women's Shelter $24,240 #8. Food Aid Center of Evanston $20,030 #9. Literature Distribution $5,310 # 10. Youth Job Center of Evanston $82,740 #12. Alert Crime Newsletter $4,000 Aid. Drummer seconded the motion. Discussion. Aid. Raden, Jim Currie, Aid. Drummer, Samuel Favors: concerned with the lack of dollars available for bookkeeping and clerical services at FACE; another alternative would be to give all agencies the amount Laurie Sans suggested and take what is necessary to fund a bookkeeping position at FACE from the Alert Newsletter allocation; concerned over the need to increase the social worker position to a full-time postion at the Community Defenders' Office; concerned with the need to decrease funding from the amount requested for agencies which received awards last night demonstrating their performance above and beyond the normal level; our hands are tied considering the limitation of funds we can spend in this category. The motion to fund the public service agencies in the amount indicated above was called to question. Motion carried (7-0). At this time Aid. Summers arrived. Administration/Planning Proposals Aid. Juliar stated the amount of funds available for allocation in this category is $340,000. The Committee has received requests in the amount of $383,313. The Committee must decide where to cut $43,313. Motion #1 - Aid. Raden made a motion to recommend that the Human Relations Commission's proposal for Fair Housing be funded at last year's level which would be $54,932. Aid. Drummer seconded the motion. Discussion. Jane Colleton, Ald. Drummer: the result of this decision would mean not hiring a new person on the staff; it would mean not increasing an existing position from part-time to full-time. The motion was called to question. Motion carried (7-1). Motion fit - ,Aid. Raden made a motion to recommend a decrease in the budget for CDBG Administration by $14,100 making the total amount recomrrenoed for the project $272,614. Aid. Drummer seconded the motion. Motion carried (8-0). Housing and Community Development Act Committee Minutes - November 22, 1988 Page Five This concluded the discussion on recommended allocations for the Administration/Planning proposals and the Public Service proposals. The remaining proposals for funding where discussed on a case by case basis. Jim Currie made a motion to delete from consideration the proposal from the City Manager's Office to fund Evanston Inventure in the amount of $20,000. Aid. Drummer seconded the motion. Discussion. Aid. Raden, Aid. Drummer, Laurie Sans, Jim Currie, Aid. Juliar, Aid. Summers: this project is inappropriate for CD funding; it can be funded by the Real Estate Transfer Tax; can we be certain that the Real Estate Transfer Tax will be used to pay for this if it is not funded out of CD?; economic development in the City benefits everyone in the City and does benefit low and moderate income persons; the CD program is participating in economic development by funding ECDC and the City CAAP program; it is a distortion to say that the Real Estate Transfer Funds are just sitting there idol not being used; this project is a legitimate project for CD funding; while this project certainly benefits the City and low and moderate income persons, there appears to be more appropriate proposals for funding from CD dollars and we do not have the money to fund this project. The motion to eliminate from consideration funding Evanston Inventure was called to question. Motion carried (5-2) (Jane Colleton was temporarily absent.) Aid. Raden made a motion to recommend funding of the Commercial Area Assistance Program (CAAP) in the amount of $70,000. She emphasized the success the program has had stating the recent Howard Street ribbon cutting ceremony was a thrilling experience. The tenants as well as the owners were so grateful for the City participation and placed a plaque honoring that participation. Aid. Summers agreed that the program has seen dramatic improvements, but with the size of the cuts necessary to balance the budget, he did not believe that it was necessary to fund this at its full requested amount. Laurie Sans seconded the motion. The motion to recommend funding the CAAP program $70,000 was called to question. Mot Ion carried (7-1). Aid. Juliar clarified for the Committee that they may return to discuss projects in which motions have already been made, should they wish to further discuss a previous decision. Aid. Raden made a motion to delete from consideration the proposal for Catchbasin Replacement in the amount of $75,000. Samuel Favors seconded the motion. Discussion. Aid. Raden, Jim Tonkinson, Laurie Sans, Aic. I1iiiar, Jim Currie. CD dollars are used to replace catchbasins in the target area A vile sewe• funds are used to replace catchbasins in the rest of the City; citizens of the target area have the right for their tax dollars to be spent in their neighborhood; clarification that other funds other than CD dollars are used in the target area for capital improvements; funding these capital improvements in the target area is a way of stretching the dollars available; catchbasins, while not being very glamrous improvements, provide a major benefit to that neighborhood; the Plan Commission reviewed this in terms of the Capital Improvements Plan; the Commission did feel it an appropriate project to fund with CD dollars, but could be cut some from the b75,,�: request. Housing and Community Development Act Committee Minutes - November 22, 1988 Page Six The motion to eliminate from consideration funding for Catchbasin Replacements was called to question. Motion tailed (2-6). Aid. Jullar clarified the procedure for determining funding recommendations on projects and he requested that each project be reviewed on an individual basis, versus approaching projects in groups. Jim Currie summarized the Plan Commission's recommendations for funding of the neighborhood revitalization projects. The primary measure for the Plan Commission's recommendations was the Capital Improvement Plan. The Plan Commission ranked in high priority; the Fleetwood/Jourdain Roof, the Playground Safety ,Modifications, and the Elks Park Tot Lot. All of these projects were ranked as "immediate" or "necessary" in the Capital Improvement Plan and are directly related to safety. Ranked as medium priority for funding are the Street Paving, Catchbasin Replacement, Curb Replacement, Sidewalk Replacement, alley Resurfacing and the Fleetwood/Jourdain Window Replacement proposals. These projects are all ranked as "necessary" or "desirable" in the Capital Improvement Plan. Ranked as low priority by the Plan Commission are the Viaduct Pavement Replacement Program, the Lake/Florence Playground, the Fleetwood/Jourdain Exterior Lighting project, and the Emerson Bridge Fence proposal. Mr. Currie stated that the Plan Commission discussed at length the Lake/Florence playground proposal. The Commission felt that the proposal deserved special merit. However, they had felt that there is an alternative to funding this project with CD dollars. They believe the best way to proceed is as a part of a joint development for the entire site. A package could be designed for the developer with incentives for the developer to put in the tot lot at little or no cost to the City. In addition, the City Manager has indicated that regardless of funds being available in the 1989 fiscal year for this project, the planning process and work schedule are such that it would not be able to be constructed until 1990. Discussion. Aid. Raden, Ald. Juliar, Aid. Summers, Jim Currie, Ald. Drummer, Laurie Sans, Samuel Favors: the Lake/Florence Playground proposal has incredible neighborhood support; the Plan Commission considered putting a park in that spot years ago; we should consider making the whole area a park; the City Manager has indicated that the City does not have the capacity to complete the project this year, therefore while the park is deserved, cannot vote for funding this year; it the tot lot were to become a part of a package to a developer for the entire area, we can better look out for the City's best interest; should the land be sold to a private party, the City loses control over its use beyond the controls provided by the 2-oning Ordinance; we could set aside funds for one park and not differentiate which park the funds would go to until a later date; concern over funding an independent park district which does not utilize its full taxing authority; disturbed by the City ,"Manager's interference in this process. The Dewey Community Conference has done good work in planning; they have secured a minority landscaper, received commitment of donated trees, shrubs, etc.; if the City cannot do this project, then the Dewey Community Conference can; CD dollars could be set aside for this project now, and in the event we are able to coerce a developer to design and put in the tot lot, the money can be returned for reallocation; is there a plan at this time for the whole area?; the Plan Commission supports the development of both park proposals, the Elks Park Tot Lot and the Lake/Florence Playground; the Commission feels that the Lake/Florence playground can be better supported with other funds (ie: developer); we have a chance to do something strongly. advocated by the community and important to the community. Housing and Community Development Act Committee Minutes - November 22, 1988 Page Seven Aid. Summers made a motion to allocate $52,000 for park development for one of the two parks, Elks Park Tot Lot or Lake/Florence Playground. He stated that allocating the funds in this manner would allow flexibility at a later time to determine if the PIan Commission and the Dewey Community Conference can develop a Plan and will need the dollars. The motion was seconded by Jim Currie. Aid. Drummer moved a substitute motion to allocate $55,000 for the Lake/Florence Playground proposal. He stated that should the Plan Commission be able to negotiate with a developer to build the tot lot and the CD dollars are not needed, they can be reallocated to Elks Park. Aid. Raden stated if one park was pitted against the other park in terms of funding, she would have to vote for the Elks Park and vote down Lake/Florence. Aid. Drummer withdrew his substitute motion. Aid. Juliar called the motion to allocate $52,000 for park development for either the Lake/Florence Tot Lot or the Elks Park Tot lot to question. Motion failed (5-3): At this time the Committee took a short recess. Aid. Drummer made a motion to recommend an allocation of $50,000 to the Lake/Florence Playground proposal, stating any funds or contributions raised for the project will reduce the amount of CD dollars for the project by that amount. Aid. Raden seconded the motion. Motion carried (6-2). Aid. Drummer made a motion to recommend the allocation of $45,000 to the Ridgeville Park District for the Elks Park Tot Lot. Samuel Favors seconded the motion. Motion carried (7-4). Ald. Raden made a motion to recommend the allocation of $120,000 for the Fleetwood Jourdain Roof Repair. Aid. Summers seconded the motion. Motion carried (84): Laurie Sans made a motion to delete from consideration funding of the Fleetwood/Jourdain Window Replacement and Exterior Lighting projects for $25,000 and $15,000. Jim Currie seconded the motion. Discussion. Samuel Favors, Aid. Raden, Aid. Jullar, Chris Yonker, Laurie Sans, Aid. Summers: considering the documented need for heating and cooling energy savings, the windows may be an important item; we may want to wait on the windows then, until completion of the heating evaluation which may indicate specific window requirements; even the Parks Department was somewhat uncertain of lighting needs as the Family Focus Center is currently putting in new ligrung on the outside of their building; request that the Fleetwood/Jourdain Community Organization be notified in advance of the public hearing in December so that their reaction to the funding decision made tonight for Fleetwood/Jourdain can be heard at that time; do not feel that the Committee is sending a message of no support for the Fleet wood/Jourdain complex; this year the Committee will be recommending $120,000 for roof repairs and $3,000 for the heating survey, The motion to eliminate from consideration funding the Fleetwood/Jourdain Lighting and Window projects was called to question. Motion carried (6-2). Housing and Community Development Act Committee Minutes - November 22, 1988 Page Eight Aid. Raden made a motion to eliminate from consideration the proposal for Catchbasin Replacement in the amount of $75,000. Jane Colleton seconded the motion. Motion failed (3-5). Aid. Summers made a motion to recommend funding for the Catchbasin Replacement project in the amount of $25,000. Aid. Drummer seconded the motion. Motion carried (8-0). Aid. Summers made a motion to recommend funding of the Curb Replacement project In the amount of $50,000. Aid. Drummer seconded the motion. Motion carried (8-0). Aid. Raden made a motion to eliminate from consideration funding for Alley Resurfacing in the amount of $30,000. Aid. Drummer seconded the motion. Motion carried (8-0). AId. Summers made a motion to recommend funding of the Sidewalk Replacement Program in the amount of $30,000. Samuel Favors seconded the motion. Discussion. Aid. Raden, Aid. Summers, Samuel Favors: there are many citizens throughout the target area who cannot afford to pay fifty percent of the cost of repairing their sidewalk; it is amazing the neighborhood response sidewalk repairs can get; would rather fund this project $100,000; it is not an issue of how much money is enough; funding the project $30,000 would represent a nearly twenty percent increase over last year's level. The motion to recommend funding the Sidewalk Replacement Program in the amount of $30,000 was called to question. Motion. carried (8-0). Laurie Sans made a motion to eliminate from consideration the YWCA Alternatives to Homelessness Proposal in the amount of $100,000. Aid. Drummer seconded the motion. Discussion. Aid. Drummer, Aid. Summers, Jean Esch, Jim Currie: the location for this project has been chosen but the YWCA does not have site control; they have made an offer, however, it has not been accepted to date; there are other funds available, namely the Special Housing Fund; therefore, withdrawing this project from consideration for CD dollars does not necessarily mean it will not be funded from another source. The motion to eliminate the YWCA's Alternatives for Homelessness proposal from consideration for funding was called to question. Motion carried (7-1). Aid. Raden made a motion to fund the ECDC Small Business Center in the amount of $100,000. Discussion. Aid. Raden, Aid. Summers, Aid. Drummer, Samuel Favors: if we consider the lack of activity generated by this project it would make sense to cut back some of the funding for their administration; money for this agency for facade improvements has been set aside, yet they have been unable to expend it; in contrast, the City program for facade improvements has seen astounding results; last year the Committee made a substantial reduction to ECDC; at that time the City placed their guidelines on ECDC's program: it was stated then that City guidelines would not work for ECDC and it has proved to be a failure; the failure of the ECDC facade program is one of intent. The motion failed for tack of a second. i'llII I I1I 1 11I11 1I111111 ' 1111 f� Housing and Community Development Act Committee Minutes - November 22, 1988 Page Nine Samuel Favors made a motion to fund the ECDC Small Business Center in the amount of $145,050, which represents the amount they were funded last year. Aid. Drummer seconded the motion. Motion carried (8-0). Jane Colleton made a motion to eliminate from consideration for funding the Emerson Bridge Fence project. Jim Curried seconded the motion. Discussion. Aid. Summers, Jim Tonkinson, Jim Currie, Aid. Drummer: living in the area and watching traffic cross the bridge allows a much different perspective than driving by; there has been a substantial increase in traffic on the bridge; The railing is extremely low and the area has a large volume of students; sooner or later we are inviting disaster; are there any improvements scheduled for the actual bridge structure?; it was clarified that the bridge is in relatively good shape; this would be a legitimate use of CD dollars; the Emerson Bridge is an entryway to Evanston; If the bridge fence is not aesthetically pleasing, people will object overtime; it does not have to be a chain link fence. The motion to eliminate from consideration funding of the Emerson Bridge Fence was called to question. Motion failed (4-4). Aid. Raden made a motion to recommend funding Unspecified Local Option (ULO) In the amount of $20,000. Aid. Drummer seconded the motion. Discussion. Aid. Summers, Laurie Sans, Chris Yonker: concern expressed should one of the Fleetwood/Jourdain projects come back to us in need of immediate funding; there are approximately $50,000 in ULO funds available from past years; ULO funds can be used to cover cost overruns for projects funded in any year. The motion to recommend funding ULO in the amount of $20,000 was called to question. Motion passed (7-1). Aid. Drummer made a motion to recommend funding of the Demolition/Vacant Lot program in the amount of $10,000. Laurie Sans seconded the motion. Discussion. Laurie Sans, Aid. Drummer, Catherine Powers: if we were to allocate $10,000 for this project, would it be leveraged with other City monies to accomplish the goal?; clarification that no City dollars have been used for demolition in the past; the request for $23,000 was to provide two demolitions and the associated improvements to the vacant lots; one demolition is in process through the Legal Department and ready for court, the other has been identified and is ready to start the process; if we were to fund this prniert ,n the amount of $10,000, it would be enough to complete one demolition and possi�ly pay for some vacant lot improvements. The motion to recommend funding the Demolition/Vacant Lot program $10,000 was called to question. Motion carried (5-0) (Aid. Raden, Aid. Summers, and Samuel Favors temporarily out of the room.) Housing and Community ❑evelopment Act Committee Minutes - November 22, 1988 Page Ten Aid. Drummer made a motion to eliminate from consideration the proposal from the Engineering Department for the Viaduct Replacement Program. Jim Currie seconded the motion. Discussion. Aid. Raden, Aid. Drummer, Aid. Summers, Jim Tonkinson; this project would replace the pavement under the Washington Street viaduct; the CTA has spent a lot of money and worked on the area and it would be nice to follow up and finish what they began; railroad embankments and viaducts are one of the worst sights in the City; are there other funds in the City used for viaduct replacement?; it was clarified that in the past General Revenue Sharing dollars have been used and some general funds, however, currently funds for these projects are scarce; would like to see the City take a comprehensive look at all the viaducts in the City to determine what it would cost to repair and to focus in a rock -hard way; this particular viaduct is important to the Custer Street business area and will finish up the many improvements that have been done to the area. At this time Aid. Drummer withdrew his motion to eliminate funding of the Viaduct Pavement Replacement project. Aid. Summers made a motion to recommend funding of the Street Paving Project In the amount of $94,000 representing a $10,000 reduction from the request. Aid. Drummer seconded the motion. It was clarified that should the bids for the project come in higher than the allocated amount, the Engineering Department may come to the CD Committee to request funding from Unspecified Local Option. Motion carried (8-0). Laurie Sans made a motion to recommend funding of the Housing Rehab Construction Administration project and the Rehab/Property Maintenance Administration project at a three percent Increase over last year's funding level. This would result in Housing Rehab Construction Administration being funded in the amount of $106,754 and the Rehab/Property Maintenance Administration project would be funded at $85,557. Aid. Drummer seconded the -notion . Motion carried (8-0). Aid. Raden made a motion to recommend funding of the Multi -Family Inspection Program in the amount of $50,000. Aid. Summers seconded the motion. Motion carried 7-0 (Aid. Drummer was temporarily absent.) Aid. Summers made a motion to recommend funding of the Commercial Area Assistance Facade Program in the amount of $60,000. Laurie Sans seconded the motion. Motion carried (7-1). Aid. Drummer made a motion to recommend funding of the Minor Repairs/Painting Program, sponsored by CEDA/ENAW, in the amot.nt of $246,660. This level of funding would be identical to last year. Samuel Favors seconded the motion. Discussion. Aid. Drummer, Jim Currie, Aid. Raden: would ;iKe to see a greater development of skills for the young men going through this program to be able to move on; this program is one of the only programs that gives money to the people that we get this money for; would like to see us get a little -core than what we have from this program. Housing and Community Development Act Committee Minutes - November 22, 1988 Page Eleven The motion to recommend funding the Minor Repairs/Painting Program $246,660 was called to question. Motion carried (8-0). Ald. Summers made a motion to reduce Unspecified Local Option by $979.00 making the final Committee recommendation for funding this project at $19,003. Aid. Juliar seconded the motion. Motion carried (8-0). Aid. Summers made a motion to approve the Committee recommendations to City Council on funding of CDBG proposals for the 1989-90 program year as indicated on the attached sheets. Laurie Sans seconded the motion. Motion carried (8-0). Aid. Summers stated to the representatives from the Dewey Community Conference (DCC) that he could not emphasize enough the need for a plan to develop the total Lake/Ashland area. He indicated that if such a plan was not available by the City Council meeting in which these funding recommendations are voted on, he will vote against funding the project. He reiterated that if DCC does not have a complete package to sell the Council, he will speak out strongly against the project. Ili. ADOPTION OF THE 1989 COMMITTEE MEETING SCHEDULE Aid. Drummer made a motion to accept the 1989 meeting dates as proposed. Jim Currie seconded the motion. Laurie Sans stated that she felt it might be better to hold the bus tour at another time other than in September. If the bus tour is held in September, we should take a look at every project that is proposed for the new fiscal year. Aid. Summer commented that if we spent less time at each stop, we could easily drive by all the proposed projects. It was decided that the decision on the bus tour could be made at a later date. The motion was called to question. Motion carried (8-0). VI. CD STAFF/COMMITTEE COMMENTS None VII. CITIZEN INPUT None Vill. ADJOURNMENT The meeting was adjourned at 10:36 p.m. Staff-fir;���' Date: 4YI-II 1989-1990 CDBG PROGRAM BUDGETING PROCESS ACTIVITY SPONSOR ANINISTRATION/PLANNIMG 1. CDBG Administration City/Planning Department 2. Fair Housing Human Relations Commission 3. Rehab/Prop. Maint. Adm. (12%) City/Housing Department (Includes 25% of Hous. Planner) Subtotal 1989 CAP: $340.000 Funds to be cut: PUBLIC SERVICES 4. Emergency Assist. Svcs. City/Health-Human Services 5. Evanston Community Defender Community Defender 6. Evanston Legal Services CCLAF 7. Battered Women's Shelter Evanston/Northshore YWCA 8. Food Aid Center of Evanston FACE 9. Literature Distribution Earn and learn/Dist. 65 10. Youth Job Center of Evanston Youth Job Center 11. Elderly Case Management Family Counseling Services 12. ALERT Crime Newsletter City/Police Department SUBTOTAL 1989 CAP: $241.500 Funds to be cut: ECONOMIC DEVELOPMENT 13. Evanston Inventure City Manager's Office 14. Commercial Area Assist./Facades City/Planning Department 15. Small Business Center ECDC SUBTOTAL FY 1989 FY 1988 FY1988 REQUEST REQUEST ALLOCATION 1014/88 As of 11/22/88 PRELIMINARY FINAL CD COM M EE CITY MANAGER'S COUNCIL RECOMMENDATIONS RECONSENDA71ONS RECOMMENDATIONS 11/22/88 1/9/89 1/23/89 $263.362 $261,154 $286.714 $272.614 55,917 54.932 84.145 54,932 11.576 11.585 12,454 12,454 N/A N/A 383.313 340.000 (-43.313) -0- 88.007 27.543 33.395 28.380 75,287 67,445 77,395 69,485 8.200 7.100 8,500 7,315 30,728 23.525 30,728 24.240 25.000 19,440 30.000 20,030 5.300 5,15D 7,650 5.310 108.699 80.310 84.325 82.740 -0- -0- 28,229 4- 6,600 3,900 4,000 4,000 N/A N/A 304,232 241,500 (-62.732) -0- 20,000 19.480 20.000 -0- 60,000 58.430 70.000 60.000 148,937 145.OSD 159,552 145,D50 N/A N/A 249,552 205.050 Housing and Community Development Act Committee Minutes - November 22, 1988 Page Eleven The motion to recommend funding the Minor Repairs/Painting Program $246,660 was called to question. Motion carried (8-0). Aid. Summers made a motion to reduce Unspecified Local Option by $979.00 making the final Committee recommendation for funding this project at $19,003. Aid. Juliar seconded the motion. Motion carried (8-0). Aid. Summers made a motion to approve the Committee recommendations to City Council on funding of CDBG proposals for the 1989-90 program year as indicated on the attached sheets. Laurie Sans seconded the motion. Motion carried (8-0). Aid. Summers stated to the representatives from the Dewey Community Conference (DCC) that he could not emphasize enough the need for a plan to develop the total Lake/Ashland area. He indicated that if such a plan was not available by the City Council meeting in which these funding recommendations are voted on, he will vote against funding the project. He reiterated that if DCC does not have a complete package to sell the Council, he will speak out strongly against the project. III. ADOPTION OF THE 1989 COMMITTEE MEETING SCHEDULE Aid. Drummer made a motion to accept the 1989 meeting dates as proposed. Jim Currie seconded the motion. Laurie Sans stated that she felt it might be better to hold the bus tour at another time other than in September. If the bus tour is held in September, we should take a look at every project that is proposed for the new fiscal year. Ald. Summer commented that if we spent less time at each stop, we could easily drive by all the proposed projects. It was decided that the decision on the bus tour could be made at a later date. The motion was called to question. Motion carried (8-0). VI. CD STAFF/COMMITTEE COMMENTS None VII. CITIZEN INPUT None VIII. ADJOURNMENT The meeting was adjourned at 10:36 p.m. Date: 4Yi-II ACTIVITY SPONSOR FY 1988 FY1988 REQUEST ALLOCATION As of 11/22/88 PRELIMINARY FY 1989 CD COMMITTEE REQUEST RECOMMENDATIONS 10/4/88 11/22/88 NEIGHBORHOOD REVITALIZATION 16. Catch Basin Replacement City/Engineering Department 75.000 48.695 75,000 25,000 17. Curb Replacement City/Engineering Department 100,000 48,695 100,000 50,000 18. Viaduct Pavement Replacement City/Engineering Department 30.000 29,215 30,000 30.000 19. Alley Resurfacing City/Engineering Department 20,000 9.740 30.000 -0- 20. Street Paving City/Engineering Department 65,000 63.300 104,000 94,000 21. Sidewalk Replacement City/Engineering Department 50,000 24,350 100.000 30,000 22. Emerson Bridge Fence City/Engineering Department 15.000 4.870 10,130 10,130 23. playground Safety Modification City/Parks Department 30,000 29,215 30.000 30.000 24. Fleetwood/dourdain Roof City/Bldg. d Recreat. Depts -0- -0. 120,000 120,000 25. Fleetwood/Dour. Furnace Eval. City/Bldg. d Recreat. Depts. -0. -0- 3,000 3,000 26. Fleetwood/Jourdain Windows City/Bldg. 3 Recreat. Depts. 0- -0- 26,000 -0- 27. Fleetwood/,lour. Exte�. Light. City/Bldg. 8 Recreat. Depts. -0- -0- 15.000 -0- 28. Elks Park Tot lot Ridgeville Park District -0- -0- 50.000 45,000 29. lake/Florence Playground Dewey Community Conference -0- -0- 65,000 50.000 SUBTOTAL N/A N/A 747,130 407.130 HOUSING 30. Minor Repairs/Paint Program CEDA/ENAW 270.240 246,660 249,350 246,660 31. Housing Rehab Const. Adm. City/Housing Department 106.423 103.645 113,585 106,754 32. Rebab/Prop. Maint. Adm. (88%) City/Housing Department 82,999 83.065 89,215 85,557 (Includes 753 of Hous. Planner) 33. Multi -Family Inspections City/Housing Department 50,442 49,125 54.063 50.000 34. Demolition/Vacant Lot Prg. City/Housing Department 23,160 -0- 23,150 10,000 35. Home Security Lock City/Police Department 4,000 3.895 4,000 4,000 36. Alternatives to Homelessness Evanston/Northshore YWCA 100,000 -0- 100.000 -0- 37. Safe Homes/Code Enforcement tenants Organ. of Ev. (TOE) -0- -D- -0-' -0- SUBTOTAL N/A N/A 633.363 502,971 OTHER 38. Unspecified local Option City/Planning Department 50,000 47,248 60,000 19.003 1989 GRAND TOTAL: $2.377.590 $1,795,654 1989 FUNDS AVAILABLE: 1.795,654 $1,795.654 1989 FUNDS TO BE CUT: 581.936 -0- "Withdrawn CITY MANAGER'S RECOMMENDATIONS 1 /9/89 FINAL COUNCIL RECOMMENDATIONS 1/23/89 F wA X DRAFT - NOT APPROVED HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, December 13, 1988 Room 2403 - 7:45 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Drummer, Jane Colleton, Samuel Favors, Laurie Sans MEMBERS ABSENT: Aid. Raden, Aid. Summers, Jim Currie STAFF PRESENT: Yonker, Fair, Lufkin, Modaber, Steuben, Powers, Thomas, Underwood OTHERS PRESENT: Aid. Rainey, Jane Brandley, Ridgeville Park District; Bernard Berkeley, Barbara Brooke, Alan J. Goldberg, Sue Kerr, Wes Kerr, Roy Malone, Louise McDowell, Lowell Ostick, Lewis Walker - Elks Park Neighbors; Thomas Fuechtman, Human Relations Commission; Hoover Bristow, CEDA/ENAW; Booker Sharp, CEDA/ENAW; Karin Rhodes, Dewey Community Conference: Charlotte Walker, ECDC PRESIDING OFFICIAL: Aid. Juliar, Chair CALL TO ORDER: The me( ting was called to order at 7:53 p.m., a quorum being present. L MINUTES OF NOVEMBER 22, 1988 MEETING Aid. Drummer made a motion to approve the minutes of the November 22, 1988 meeting as written. Mr. Favors seconded the motion. The motion carried (4-0). Aid. Drummer also requested that a discussion be scheduled for a future meeting on how best to report Committee discussion in the minutes. Aid. Juliar commented that at a meeting, such as the November 22 funding decision meeting where there is a lot of give and take in the deliberations, it is sometimes difficult to accurately summarize the discussion. II. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of November 10 and 17, 1988. Accepted into the record by Aid. Juliar. B. Copy of Public Hearing Notice. The public notice for tonight's meeting was accepted into the record by Aid. Juliar. C. Youth Job Center - Field Audit Management Letter D. YWCA Shelter - Field Audit Management Letter E. CCLAF - Field Audit Management Letter Housing and Community Minutes - December 13, Page Two Development Act Committee 1988 The three field management letters were all accepted into the record by Aid. Jullar. Aid. Drummer asked about the number of corrective recommendations on the Youth Job Center audit and if the agency had enough time to implement the recommended changes. Mr. Yonker responded that these were all routine audits, that the Youth Job Center audit had been done a couple of months ago, that staff has met with Youth Job Center staff, discussed the audit and recommendations and CD staff is confident that the YJC is taking steps to incorporate the recommendations into the YJC's operating procedures. The only deadline set out in the YJC letter was for a property inventory to be done by December 1, 1988 and the inventory has been completed. Mr. Yonker added that CD staff and the CD accountant try to audit the not -for -profit agencies funded under the CDBG program and perform a financial review every three years, checking the previous audit to assure whether recommendations have been implemented as well as to review the agencies' current accounting procedures. As an agency audit is performed, a copy of the accountant's findings is transmitted to the agency in a letter of recommendations with a copy included in the CD Committee's packets. In the past, the Committee has expressed an interest in seeing the letters of agencies' audits. 111. PRESENTATION OF ADDITIONAL ENTITLEMENT FUNDS ($19,215 in Metro Reallocated Funds) Aid. Juliar acknowledged receipt of a memorandum from CD staff informing the Committee of the receipt of $19,215 in HUD Region V Metro Reallocated funds as well as staff recommendations for allocating the monies among CD projects. Aid. Juliar then introduced a revised list of recommendations: $10,000 to be allocated into one of three Neighborhood Revitalization programs - curbs, catchbasins or alley resurfacing (each program was severely cut back during the budget setting meeting); fair housing be allocated $3,845, which is the 20% of the $19,215 .Metro Reallocated funds, and the maximum amount allowable under HUD regulations in the administration/Planning category; the balance of $5,372 allocated to the Unspecified Local Option or contingency line item. Aid. Juliar stated that Aid. Raden recommended that the entire $19,215 be allocated toward the sidewalk program. Aid. Drummer moved that $10,000 of the .Metro Reallocated funds be allocated toward capital improvements, the specific project to be chosen by the City Manager and that $3,843 be allocated toward the fair housing budget. Mr. Favors seconded the motion. A clarification about whether all or just one of the recommended capital improvement projects was to receive the $ 10,000 was made; the intention being that one project would be funded at For example, it will be necessary to allocate $10,000 in order to do the alle-, resurfacing project. The motion on the aforesaid allocation recommendations carried (4-0). The decision on allocation of the balance of the Metro Reallocated Funds ($5,372) was deferred until after the Public Hearing. IV. PUBLIC HEARING Proposed 1989-90 COMMUNITY DEVELOPMENT BLOCK GRANT BUDGET A. Review of "Proposed Statement of Objectives and Projected Use of Funds" ' Housing and Community Development Act Committee Minutes - December 13, 1988 Page Three Aid. Juliar convened the Public Hearing to consider the proposed 1989-90 CDBG budget at 8:06 p.m. Aid. Drummer made a motion to accept the proposed statement for use of 1989-90 CDBG funds as submitted and recommended submission of the budget proposal to the City Council. The motion was seconded by Mr. Favors. B. CItizen Comment Lowell Ostick, President of Elks Park Neighbors, spoke on behalf of nine neighbors present. He thanked the Committee for approving the funding of their project in the amount of $45,000 to renovate the Elks Park Tot Lot. Thomas Fuechtman, chair of the Human Relations Commission, distributed a memorandum to the Committee summarizing the additional needed funding for the Fair Housing program. He also thanked the Committee for the $3,843 allocation from the Metro Reallocated Funds. hir. Fuechtman pointed out that in the Fair Housing program budget for 1989-90, they have eliminated the second full-time position and funding needed to support it and will provide assistance to the Fair Housing Educator through temporary assistance with a line item allocation of $5,600. The amount in the 1989-90 budget for legal services does need to be increased in order to cover testing litigation, etc., since the line item for professional services is no longer allowed. In sum, a "bare bones" budget should be $7,325 above the CDBG allocation of $54,932 in order to provide the minimum of services the Human Relations Commission can provide to Evanston citizens. if unable to obtain the needed money through the CDBG program, the Human Relations Commission will have to seek the balance needed of $3,482 from the City's General Fund. Laurie Sans arrived at this time. There were six persons present on behalf of CEDA/Evanston Neighbors -at -Work. Hoover Bristow, a recipient of the CEDA/ENAW painting assistance program, publicly thanked the staff of the ENAW program for the services they provided to him and to the community. Karin Rhodes, Dewey Community Conference, thanked the Committee for allocating funding for the Lake/Florence playground in 1989. She added that DCC continues to encourage development of the park in 1989 and the neighborhood organization is willing to take on the project in all aspects of design and selection of equipment in order to expedite its completion. DCC still envisions supervisory guidance of the project by CD staff. Charlotte Walker, Executive Director, Evanston Community Development Corporation, thanked the Committee for its continued support of ECDC's programs for improvement of and business development in west Evanston. In the commercial areas facade improvement programs have had a dramatic effect. The primary goal was to eliminate vacant storefronts in the Church/Dodge area and this objective has been met (except for two storefronts), and similar improvements have been made in the Dodge/Emerson business district. The focus now is the Simpson/Dodge commercial area and ECDC is looking forward to renovating this busy small business district. In the Small Business Program, ECDC is working toward developing new businesses in Evanston. There are over 200 minority -owned businesses in Evanston. Housing and Community Development Act Committee Minutes - ❑ecember 13, 1989 Page Four Bob Roy, Evanston Community Defender, thanked the Committee for its continued support of the Community Defender's program. Aid. Juliar noted that the CD Committee's recommendations will be presented to the City Council on January 9, 1989 and the Council will have the final vote on the CDBG program at its January 23, 1989 meeting. Aid. Drummer moved that the $5,372 remaining unallocated from the Metro Reallocated Funds be placed in the Unspecified Local Option Iine item. The motion was seconded by Iris. Coileton. The motion carried (5-0). Aid. Juliar reiterated that a motion had been made and seconded to approve the proposed 1989-90 CDBG program, as amended by the allocation of the 1989-90 Metro Reallocated Funds, and that the 1989-90 CDBG program "Proposed Statement" be forwarded to the City Council for final approval. The motion carried (5-0). The Public Hearing on the proposed 1989-90 CDBG program concluded at 8:27 p.m. V. CD STAFF/COMMITTEE INPUT Mr. Yonker related to the Committee that President Reagan's proposed 1990 budget recommendation to Congress for the CDBG program is that it be cut from $3 billion in 1989 to $2.88 billion in 1990. This recommendation will be forwarded to Congress the first week in January. VI. CITIZEN INPUT There was no additional citizen comment. VII. ADJOURNMENT The meeting was adjourned at 8:32 p.m. r STAFF: DATE: : 30, / g 4Y 15118