HomeMy WebLinkAboutMinutes 1988COMM I S� Y ON ON .4G I NC3
Remular Heating -- January 9. 1988
MINUTES
Present: Russell Barta,
Okarma, Prentis
Teresa Valdes,
Nancy Brothers,
Lois Lee
Presiding: Nancy Brothers
Staff: Jane Volberding
Guest: Mary Singh
1. Call to Order
Mie Elliott, Pawl Ravenna, Jerry
Bryson, Bettie .Jean Thomas,
Jane Punwani, Adina Romain,
Anne Knepper. Robert Campbell,
Chairperson Brothers called the meeting to order at 9:35
a.m. She announced that because of health concerns, Mary
Kennedy would be taking a 3 month leave from the Commission.
111. Ma nuten
The minutes of December 5 were called. Corrections were
made on Page 5. Line one should read: "...The group will
review...", Section 2) should read "Intersenerational...".
Hearing no further corrections or changes, Mr. Barta wade a
motion, seconded by Dr. Ravenna to approve the minutes as
corrected. Motion carried.
III_ Communications
A. Chairperson's Report
i! Chairperson Brothers announced that because she will be
absent at the February Commission meeting, Vice Chairperson
McCudden will act as Chairperson.
2) Because Secretary Kennedy has taken a leave of absence,
she resigned as secretary. Chairperson Brothers, foliowina the
Rules of the Commission, called for nominations to fill the
position to tho end of its term which is September, 1988. Ms.
Thomao nominated Ms. Valdes. ris. Valdes stated she really was
not able at this time, but if no one else was able, she would
t ry. Ms. Valdes then nominated Ms. Knapper. Ms. Knapper
nominated Ms. Elliott. Those nominated ais o declined. Ms.
Knapper then nominated Dr. Campbell. Dr. Campbell requested
further explanation of the duties of Secretary. Chairperson
Brothors described thorn, iirter which Dr. Campbell accepted the
norm ix at i on. Chairperson Brothern called for a vote. Hear i ng
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no objections, Dr. Campbell was elected Secretary.
3) Chairperson Brothers stated she had received a
suggestion, followins3 last month's Commission meeting, that
Commission On Aging meetings be held in locations other than the
Civic Canter to a) Foster greater awareness by the Commissioners
of the types of facilities in Evanston and b) to allow
neighborhood people a greater opportunity to attend the
meetings. It was suggested that quarterly the meetings could
meet elsewhere. Mr. Okerma stated he made the suggestion partly
because of his newness to the Commission, but also because of
unfamiliarity with the various facilities in Evanston.
Ms. Remain agreed with the need to become more familiar
with theso facilities, but questioned the meeting as the best
forum to accomplish this objective. Dr. Campbell romarked that
it is very important to have meetings be r_onoistent to assure
visitors of a schedule. Ms. Elliott reminded t:taae present that
that the Long Term Care Committee used to meet at different
facilities. Ms. Valdes; felt it was a good idea to have some oe
the meetings in locations other than the Civic Center.
Mr. Barta stated it might be preferable for each
Commissioner to become familiar with one facility, especially
the long term care ones. He asked if Mo. Wannor could assist
Commissioners. Ms. Volberding encouraged individuals to become
personally involved, but cautioned against "tour group" visits.
She urged those interested in friendly visiting to take Ms.
Wanner's course and be "assigned" For visits;. Dr. Ravenna
agreed that personal visits are much more oeneficial to the
resident and Commissioner.
Ms. Volberding recalled her experience with other groups
that held meetings in different places, and found it was helpful
in creating Familiarity, but didn't seem to imr)rict on the number
of visitors at any given meeting_ She asked t f t.,,y objective
was to increase visitors as well as orir)ntation '..,-j Evanntnn
facilities;. Ms. Thomas stated there could be hon•sf it.s from
meeting in different locations. Mr. Okarma reutntcsd nis
suggestion was to 1) create an opportunity For Coi=iseioners to
he more aware of Evanston sites to facilitate diuf_uor3ion and 2)
to increase public access to the Commiass ion. Mr. firyson
,ummarized that there seemed to be consenous on •-too nerd to get
around Evanston and suggested quarterly meetinvo in other
locations and giving Commissioners they Friendly Visitors course.
Ms. Thomas agreed with Mr. Brysson's statements Dr. Ravenna and
Mr. Bryson suggested 3 different locations for the First year.
Mr. Barta made a motion. seconded by Mr. Okbrma that the
Commission s3chodula a set number of meetings. at staff's
discretion, at locations other than the Civic Center. subject
to review at the and of the year. Discussion puinted to the
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need to designate a specific number of meetings. Mr. Berta
agreed to amend his motion to be "the Commission schedule 2
meetings at sites to be determined by staff, subject to review
at the and of the first year. Motion carried with one nay
vote.
Mr. Bart& made another motion, seconded by Dr. Ravenna that
it be recommended to Committees of Commission that their
meetings be held in different locations as indicated by the
subjects under discussion for a given Committee. Motion
carried.
Mr. Berta made a third motion that as a general policy each
Commissioner should develop a "hands-on" relationship with an
agency which serves older adults. Mr. Bryson seconded the
motion. Discussion followed. Ms. Knepper expressed the need
for newer Commissioners to receive a more hands-on orientation
to everything going on that the Commission reviews_ Other newer
Commissioners also felt the issue was one of a need for more
orientation, rather than .lust developing a relationship with one
particular agency/facility. Mr. Okarma stressed the desire to
avoid more beaaurocracy, but at the same he time Sees the need
for individual involvement. No. Brothers recalled that at about
the time that the former director resigned, there was a request
for better orientation materials, which in why there is material
that Is sent out now. With the search and selection of & new
director, continuing the orientation program development was put
aside.
Mr. Berta withdrew his motion and substituted that staff be
directed to develop an orientation program for all
Commissioners, which would include on -site orientation,
stressing historical points or Commission activity, terms and
abbreviations commonly used, description of agencies with which
the Commission works and other topics. Mr. Okarma seconded the
motion. There being no further discussion. the question was
called. Motion carried.
q} Executive Committee -- Chairperson Brothers asked those
who serve on the Executive Committee to meet with her after the
meeting to schedule a meeting to do M. Volberding's annual
evaluation. She reviewed the major parts of the evaluation and
encouraged Commissioners to submit comments if they so choose.
Forms were distributod to Executive Committee members.
B. Diroctor's Report
M.S. Volberding stated that information will be shared
during other agenda discussion items.
IV. Unfinished Busi nesa
A_ Senior Center/Levy Center
Q=
Chairperson Brothers reported that she had had phone
conversations with Aldo. Wold and Drummer concerning the
multipurpose senior center idea. Ills. Volberding reported on the
discussion during the Human Services Committee meeting and read
select parts from the minutes of the meeting. There was
unanimous support for the idea and it will become a topic for
future discussions. Ms. Volberding reported on a visit to the
Park Place Senior Center in Arlington Heights and asked if
there were Commissioners interested in a visit. Drs. Ravenna
and Campbell, Ms. Elliott and Ms. Romain expressed an interest.
Ms. Volberding will coordinate a visit.
Dr. Ravenna reported on the meetings concerning the Levy
Center relocation. There has been a lot of discussion over the
current services and hors to transfer their operation to a
generic statement for space requirements. Dr. Campbell reported
that up to now there has been little reference made to the
expanded concept of a comprehensive senior center. Meetings
will continue until a deadline is given. Dr. Ravenna suggested
to the consultant that consideration of mobility of attendees be
made when thinking of developing a multi -floor facility because
of the time it might take to evacuate.
V. Now Busi nrass
A. Committee Reports
1. Long Term Care -- Chairperson Barta reported that Ms.
Brown. Director of the Health Department attended the meeting to
report on Ridgeview Pavilion's status. He also reported on a
meeting held with the Ridgeview Pavilion owners to give them an
opportunity to "present their cane". The big problems are the
lack of a license, the prohibition on admission and bad press.
These are effecting the owner', ability, to hire and keep staff.
No decisions have been made by the Health Departmc,rrt to cl•:te.
The Committee also reviewed suggested amendments to this Long
Term Care Ordinance concerning Living Wills. "Chia material was
sent to Human Services Committee. The next meeting is January
13.
2. Intergenerational -- Chairperson Romain reported on a
meeting with the Murdough Foundation president/founder to
discuss the foundation'a goal to encourage activiLies between
teens and older adults. M. Punwani and Ms. Romain will be
meeting with the coordinator at STHS concerning the gerontology
Program being offered next fall. The Committea Pet Pals will be
going to Oakwood Terrace on January 26 and the visit will be
taped by District 65's cable crew. The next committee meeting
is January 14,
3. Housing -- Chaiperson Thomas reported that the
consultants from ESC have come up with a $2+ million appraisal
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for purchase of the Cradle. The next appraisal will be for
rehab costs. The Committee has round some Financing options,
including bonds through IHDA. Now the Committee is working to
develop contacts with those interested in doing the project.
Ms. Elliott urged the group to begin thinking of ways to
approach the neighbors to assure them the project will not be
disruptive. The next meeting follows the Commission On Aging
meeting today.
4. Home Health --- No report.
VI. Adiourn=ent
There being no further business, the meeting adjourned at
11:30 a.m.
Respectfully submitted
Robert Campbell. Secretary
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Draft, Not Approved
EVANSTON COMMISSION ON AGING
REGULAR MEETING --- FEBRUARY 6. ISW
MINUTES
Present: Robert Campbell, Russell Berta, Mie Elliott,
Printis Bryson, Jerry Okarma', Bettie Jean
Thomas, Adina Romain, Teresa Valdes, Jane
Punwtani
Presiding: Robert Campbell, Chairperson Pro Tom
Staff: Jane Volberding. Director
Quests: Ambrose Baltes, Intern, University of Chicago;
Scott Snyder, Kellog School of Mangement;
and Mary Hunter
I. Call To Order
Dr. Campbell called the meeting to order at 9:35 a.m.
Since he is acting as Chairperson in the excused absences of
Chairperson Brothers and Vice Chairperson McCudden, he asked for
a volunteer to take minutes. Mr. Okarma offered to record the
minutes. Dr. Campbell then asked the guests to introduce
themselves, and to bring comments to the Commission at this
time. There were no comments.
II_ Minutes
The minutes of January S. 1388 were called. Correction was
made on page 3, paragraph 3, line 10, "...but at the same
time.." should read "...but at the same time he...". hearing no
further corrections or changes Mr. Bryson made a motion seconded
by Mr. Okarma to approve the minutes as corrected. Motion
carried.
III. Communications
A. Chairperson's Report
Dr. Campbell reported on the on -going meetings to develop a
program summary statement for the Levy Center. He reported that
it has been a good process and constructive; that the group
consists of members with diverse areas of knowledse and
expertise, and that it is working well together.
He deferred other Chairperson report information to the
next meeting when the Chairperson is present.
B. Director's Report
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Ms. Volberding reported on the following:
1. After distributing copies of the minutes of the Human
Services Committee meeting where the Commission presented
information on Senior Center, she explained that the Alderman
asked very useful questions and gave good suggestions on the
kinds of information to collect as this process continues.
2. Ms. Volberding distributed a copy of Budget Memo #32
"Senior Transportation". She explained it was in response to
Alderman Paden's request for information and that it was
distributed for City Council review For the February 8 Council
meeting.
3. Ms. Volberding distributed copies of correspondence
relating to the CHORE housekeeper program funded by Title III
Older American Act monies. She explained that VNA had declined
to continue participation so Catholic Charities was chosen to be
the provider (vendor) for this service in the Evanston area.
Apparently there has been difficulty in the change -over and in
securing CHORE workers. Ms. Volberding suggested the Home
Health Care Committee monitor this situation. Those present
agreed.
4. Ms. Volberding distributed an article from the Wall
Street Jourr4cLI "A Week in a Florida Nursing Home" to help
orient members to issues relating to long term care facilities.
5. Ms. Volberding announced that the Commission is
sponsoring the AARP tax assistance program again this year. It
is each Wednesday beginning February 10 through April 6 in the
Commission On Aging Office.
6. M. Volberding announced that the Suburban Cook County
Area Agency on Aging is forming a Senior Advocacy Network. This
was formed from the results of the 2-day planni ns conference
held last Fall. Its purpose is to ensure a unified voice from
Suburban Cook County regarding issues, especially legislative,
that affect older adults. The first meeting is Wednesday.
February 24 at 9:30 a. m. at 600 W. Jackson, 5th Floor conference
room. She asked for a representative from the Commission. Mr.
Bryson offered to represent the Commission.
7. Ms. Volberding called attention to the communications
concerning long term care issues before the Human Services
Committee. She explained that in staff meetings with the Mental
Health Board and Health Department it was becoming clear that
the Long Term Care Ordinance may need revision. Because of the
extensive amount of work involved it waB decided that a
part-time person be hired for this task. In addition, the
Mental Health Board is planning to address the Human Services
Committee. Ms. Volberding suggested the Commission be
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represented. Those present agreed. When the date is set, Ms.
Volberding will send notices.
S. Ms. Volberding called attention to the AARP Campaign
Initiative "LTC '88" and suggested the Home Health Care
Committee take this one especially since funding for home based
services is a critical "now" component. Those present agreed.
S. Ms. Volbardin$ asked if there were any comments
concerning Ratoike et al v. Bowen. Mr. Okarma explained that
the call for objections is ra practice to allow those who are
members of a class (in a lawsuit) and who would be affected by a
settlement to "opt out" and thus preserve their right to pursue
further legal remedies. Those present felt the.Commission did
not need to file a response.
10. Ms. Volberding announced that the Illinois Gerontology
Conference is March 2 -- 3. Featured speaker is Elaine Brady.
The theme is "Changing Patterns of Family Caregiving".
11. Ms. Volberding reported that she and Carolyn Wanner,
Ombudsman will be presenting a session at the annual American
Society on Aging conference in San Diego on March 21st.
IV. Unfinished Bui3i nose
A. Senior Center - Levy Center.
Since reports were given earlier in the meeting there was
no further discussion.
B. Senior Transportation Study - Preliminary Results
Dr. Campbell asked Mr. Bailtes to join the group and share
the results collected thus far. Mr. Baltes explained that he is
a student intern in a masters program at the University of
Chicago. He was "assigned" to work with Ms. Volberding on
projects. one being a survey of senior transportation use and
needs. He explained that with the closing of Dominicks there
was concern for the residents of the nearby senior housing
buildings regarding their ability to grocery shop. The survey
was also designed to capture, on a gross level, the general
transportation uses and needs apart from grocery shopping.
Ms. Volberding explained that at the 3 senior buildings
residents are to be independent, thus able to shop and cook for
themselves. Thus there is a basic need to bra able to get around
town.
Ms. Baltes presented the following summary noting that the
results are not necessarily cumulative due to some categories
receiving more than one response:
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307 questionnaires were distributed door-to-door
169 or 55% were returned
31% of those surveyed attended one of 3 meetings
held to further discuss the transportation survey.
Ms. Volberding and Mr. Baltes attended the meetings
and found the sessions very informative and useful
for everyone who attended.
93% of the respondents are female
50% are black, 21% white, 23% other
42% are over 75 years old, 16% of which are over
80 years old
27% are 70-74 years old
-- 20% are 65-70 years old
8% are under 65 years old
Managers of the buildings report that most new
residents are over 80 years old
- 11% report a monthly income of $300 or less
38% report a monthly income of $300 - $400
-- 23% report a monthly income of $400 - $500
- 17% report a monthly income of $500 - $1,000
8% report a monthly income of $1,00 or more
- 85X report that the primary source of their income
Is Social Security.
16X report SSI as an income source
7% report pensions as an income source.
The Information on race age and income will be helpful, it
was explained, to determine the demographics of the older adult
population for planning purposes as well as applying for outside
funds for possible projects.
Mr. Baltes then presented preliminary findings based on
review of responses from Primm Towers only. In conversations
with residents, It was clear that home -delivered meals were not
used by residents. fig respondents were from Primm. Findings
show:
- 71% reported that Dominicks was their primary
grocery store.
- 65% used the bus to get there at times.
- 42% used the taxi program to get there at times.
- 27% reported that they walked to Dominicks
7% reported that others shopped for them
Now that Dominicks is gone,
- 56% reported using the Chicago Ave stores (Jewel,
Dominicks)
- 6% reported using the Greenbay stores
- 25% reported using other markets
- 20% now have others shop for them
Reported means of transportation for shopping%
- 43%
report
Using the
bus
- 43%
report
using the
taxi
- 14%
report
walking as
their means to get to the store
The questionnaire also tried to determine if delivery was an
alternative to going to the store.
- 36% reported using delivery services with an
average cost of $2.70
- 35% of deliveries were groceries
- 20% of deliveries were medical supplies
- 64% of those using delivery use it monthly
- 16% of those using delivery use it weekly
To get an idea of hots mobile/active individuals are the
questionnaire asked how often residents go out of their
apartments.
- 40% report going out daily
- 30% report going out several times a week
- 23% report going out about once a month
Mr. Baltes eummized that going shopping is a real opportunity
for socializing. Ms. Punwani Questioned the Jump in the number
of those reporting "others shop for them". Until the
information is analyzed more closely, this can't be answered.
There was a general feeling that assistance is available when
requested, but at times many don't ask for it. reported Mr.
Baltes. The last question asked how individuals generally "get
around town". apart from grocery shopping.
- 50% report using the bus at times
- 54% report using the taxi program at times
- 27% rely on friends at times
- 20% walk at times
- 14% rely on family at times
- 6% report using their own cars at times
In further discussion, Mr. Barta recommended that once the data
analysis is complete, a report of findings with recommendations
or a position on paper be prepared for City Council. Those
present agreed. Mr. Baltes reported that many of the older
adults had concrete ideas and concerns regarding senior
transportation, such as a concern for the company putting in
such a low bid and due to the lack of Sunday Bus services could
church vans be used, Ms. Thomas also suggested working with the
various churches with vans. She reported that many already do
"runs" on Sundays. Ms. Punwani offered to contact Church Women
United to followup on the concept of using church vane. similar
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to the one already provided by the
Dr. Campbell and those present
Informative presentation and look
report.
V. Neva Business
A. Committee Reports
Black Ministerial Alliance.
thanked Mr. Baltes for his
foward to the completed
1. Long Term Care -- Mr. Barta reported infori+:ation as
recorded in the minutes of the January meeting since he was not
Present. The Living Will amendments for the Long Term Care
Ordinance require further revision due to changes in the State
law. He asked Mo. Volberding to provide an update on facility
reports. He noted that during his visits to R.idgeview Pavilion,
there seems to be a better feel and the place is cleaner.
Ms. Volberding reported that the Health Department is close
to completing the current case at Pavilion regrading licensure,
admission privileges, penalties. fines and plans of correction.
Robert Rados. Administrator. resigned and has been replaced by
staff from the new management team, expected to take over the
operations of both Pavilion and Ridgeview House.
The Director of Nursing at Ridgeview House was arrested by
State Police for suspected illegal actions with controlled
substances. She also reportedly has a revoked nurse's license.
Questions about how a person could work without management
knowing license has been revoked were answered by Ms. Volberding
stating that Department of Registration and Education doesn't
necessarily make its records open, thus the difficulty in
verifying a license status.
Ms. Volberding also reported that there is an investigation
at Raintree Center regarding two possible "A" type violations.
Mr. Barta announced the February meeting would be cancelled
due to a lack of quorom.
2. Home Health -- No report. The next meeting is March
3rd.
3. Intergenerational --- Ms. Romain reported on Committee
activities. Pet Pals visited Oakwood Terrace and now have an
open invitation to attend regularly. On March 2nd
representatives from the Committee will meet with ETHS staff to
discuss the new fall gerontology curriculum. The Evanston
Chapter of Retired Teachers is pursuing a special program
already being done in Glen Ellyn. Mr. Okarma reported on his
contacts with Girl/Boy Scouts for possible program/services for
older adults. The Girl Scouts didn't seem interested. but in
conversations with the Boy Scout Council lender, it was Felt
A
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that the Commission could become an "approved agency". This
would allow Boy and Eagle Scouts to earn required sdrvice hours
doing things such as snow shovelling, lawn work, escort
services, garbage can moving and other projects. The Council
meets February 10,and should have more information for the March
10 Committee meeting. Ms. Romain reported 80 PIE letters have
been sent to recruit volunteers.
4. Housing -- Me. Thomas reported that the Cradle was
still being pursued and that Committee is turning its efforts to
finding sponsors, operators, developers - managers for the
project. Several forms of financing are being investigated. A
representative from the Dewey Community Conference is to attend
the next meeting to discuss plans for the Lake/Ashland property.
B. Other Business
1. Ms. Volberding reported that it seems the Commission is
Ineligible to receive funding from private foundations because
of it being a governmental unit. To receive funding the
Commission needs a clear 501(C)3 status. Mr. Okarma offered to
Investigate the process. Mr. Bryson made a motion seconded by
Ms. Thomas for the Commission to investigate the question of
"tax exempt" status. Motion carried.
2.. Mr. Barta suggested a portion of the next meeting be
set aside to discuss the implications of the reauthorized Older
Americans Act especially relating to the Ombudsman program.
3. Dr. Campbell suggested the Commission pursue a more
comprehensive senior section in the local newspapers to be'sure
more people get information that might be useful.
VI. Announcements
1. BRAVO! Arts 88 - Ms. Punwani announced that matinee
performances are open to the public, free of charge and will be
held at ETHS March 15 - 16th.
2. Pick Staizer Matinees --- Ms. Romain announced that
matinee concerts are open to older adults free of charge.
VI I . Adj our nee nt
There being no further business, the meeting adJourned at
11 : 55 a. m.
Respectfully submitted,
Jerome Okarma
Draft, not approved.
Draft, not approved
EVANSTON COMMISSION ON AGING
REGULAR MEETING --- MARCH S. 1888
MINUTES
Present: Prentis Bryson. Russell Berta, Adina Romain,
Jerome Okarma. Bettie Jean Thomas, Paul Ravenna,
Mary Ann McCudden, Nancy Brothers. Robert
Campbell, Mie Elliott, Jane Punwani, Anne
Knepper. Lois Lee
Presiding: Nancy Brothers, Chairperson
Staff: Jane Volberding
Guests: Anne Zitkovich, Mary Hunter
I_ Call to Order
Chairperson Brothers called the meeting to order at 9:36
a.m. She thanked Dr. Campbell for chairing last month's meeting
In her absence and the absence of the Vice Chairperson.
II. Approval of Minutes
The minutes of the February 6, 1988 meeting were called.
Corrections were: Page 1 members present "Printis" should be
"Prentis"; page 2 01. "Alderman" should be "Aldermen"; page 2.
#3 "VNA" means "Visiting Nurse Association"; page 2 04
"distrubuted" should be "distributed"; page 2 X6. "Bryson
offered" should be "Bryson was asked"; page 7. 4th line "The
Council" should read "The Boy Scout Council..". There being no
further corrections, Mr. Berta made a motion, seconded by Ms.
Thomas to approve the minutes as corrected. Motion carried.
III. Communications
A. Visitors' Comments
Ms. Zitkovich stated her interest was in hearing about
senior housing issues. There were no other comments.
B. Chairperson'a Report
Chairperson Brothers shared information on a conference
entitled "Opportunities in Retirement Housing" sponsored by the
Illinois Association of Homes for the Aged_ It was designed to
spark interest for hospitals, nursing homes, hotels, insurance
companies, and pension fund managers to collaborate in develop-
ment of housing alternatives for older adults; marketing the
continuum of services; various financial sources such as rental,
endowment, and purchases of :service through insuranc policies.
The new "lingo" for grouping of older adults at this conference
Draft, not approved
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was "go-go", "slow -go". and "no-go". One presenter found in her '
area that alcoholism among the older adults was a major problem
for finding and stabilizing housing services. Those present
questioned this finding and expressed that it might be rlated to
community factors. not age -related factors.
Chairperson Brothers shared an article From Better Homes
and Gardens on senior housing. She also shared a copy of the
Commonwealth Fund report, "Medicare's Poor". highlighting one
common link of low income to poorer health. chonicity of
Illness, and functional impairements. She also passed around a
copy of the Levy Center Newsletter, and announced an upcoming
program on Alzheimers Disease.
Ms. Punwani added that a new publication. Lears, had an
editorial favoring combined child day care in long term care
facilities.
C. Director's Report
Ms. Volberding announced upcoming meetings, conferences,
rallies:
1. On April 29th the SCCAAA is hosting a forum entitled
"All About Long Term Care" at the William Tell Restaurant in
Countryside, IL.
2. On Wednesday May 18th there will be a "Governor's
Senior Day" at the State of Illinois Center. if possible the
Commission will have a booth.
3. On Wednesday May 25th there will be a "Senior Rally" at
the State Capitol in Springfield. If there is a good response a
bus will be hired to take people to and from the rally.
Because of the lengthy agenda, Chaiperson Brothers asked
those present if Ms. Volberding's report on the Older
Americans Act reauthorization could be postponed. There vas
general consensus to postpone.
I V. Unfinished Business
A. Section 5O1(c)3 Status Inquiry
In response to discussion last month, Mr_ Okarma
investigated the tax exempt questions regarding the Commission.
Chairperson Brothers asked Mr. Okarma to present nis findings.
1"Ir. Okarma stated there were Four points 11 the necessity
for obtaining the 501 exemption; 2) the application process: 3)
the need to incorporate under the Illinois not-for-pforit
statute; and 4) on -going filing requirements.
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He explained that obtaining a Section 501(c)3 exemption
means that funds of the organization are not taxed. but that it
does not address the tax deduction taken by donors to the
organization. Therefore. there are 2 sections which an
organization must meet: 501(c) for its own tax exemption and
Section 170(c) for donors' deductions.
Under Section 501(c), he explained. there are 10 different
types of organizations which are tax exempt. It seems the
Commission would fall under 501(c)3, broadly defined as
organizations doing charitable work "public service,
good -doing".
Under Section 170(c) a tax deduction is allowed for
contributions paid to a political subdivision, if the use is
exclusively for public purposes. A question to be answered is,
"does the Commission qualify as a political subdivision?" Mr.
Okarma explained that by Filing an application with the IRS
using the prescribed forms. the Commission could get a ruling on
its Section 170(c) and Section 501(c) status.
Depending on the ruling the Commission may or may not have
to incorporate under the not--for-profit statute. If the
Commission qualifies as a "political subdivision". it probably
would not be necessary.
Whether or not the Commission incorporated. there are
record keeping and organizational requirements, most of which
the Commission has in place, i.e., officers, a board, record of
budget and minutes. Also needed are annual reports to be filed
with the State and IRS. annual meeting, and liability insurance
requirements for members.
Questions raised by Mr. Barta and Dr. Campbell address the
legal relationship between the Commission and the City; if
incorporating would change that relationship? If there were no
choice but to incorporate then should it be pursued? Mr. Okarma
felt those questions are best posed to the City's law deparment.
Ms. Volberding added that contact with the IRS could be handled
through the City's Accounting Department. Dr. Ravenna stressed
the need to assure that the Commission's relationship would not
be adversely affected by any of these actions_ He asked for an
explanation of the differences between the coporations and
foundations. Ms. Volberding stated she could pull information
together, but it would not be ready until the May meetinz. Mr.
Bryson suggested the Commission get answers from the Lau and
Acccounting Departments and proceed with the investigation. Mr.
Okarmc; made a motion seconded by Dr. Ravenna to authorize staff
to make formal inquiry to obtain needed information before
proceeding further. Motion carried. Chairperson Brothers
thanked Mr. Okarma for his work and informative presentation.
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B. Senior Center
1. Levy Center Task Force Activities
Chairperson Brothers asked Dr. Campbell to report on the
progress of the special task force. Dr. Campbell stated that at
least 5 meetings were held during which the task force developed
specifications for program space for a recreation center and a
multipurpose senior center_ The next meeting is Sunday, March
6th at 1:00 p.m. to review the documents that have been
prepared. These documents will be presented to the Recreation
Board on March loth, who will then submit their report to City
Council. He stated that he felt the group had done its job well
and that it was successful in developing plans: At the last
meeting of the group there was discussion of how to submit the
material. It was decided to submit 2 documents, one containing
only recreational services, the other containing recreational
services and support/social services. There seemed to be, From
what Dr. Campbell observed, a feeling of reluctance to alter the
current nature of the Levy Center by adding other sevices and an
impression that recreational programs would be diminished by the
presence of infirmaties of those attending other programs. He
also added that staff from the Commission and from the
Recreation Department did a fine job in preparing, writing and
editing the documents.
There was discussion concerning the impression of
relurt.ance, others stating it has been there for a while. Dr.
Ravenna stated that it was not uncommon for there to be
differences but by working together, eventually differences are
overcome. He specifically referenced Arlington Heights' process
for developing its multipurpose senior center_ Dr. Campbell
finished by stating that the multipurpose senior center seems to
be the best way to maximize services to older adults. Mr. Berta
made a motion, seconded by Mr. Bryson to continue the support to
those from the Commission serving on the task Force and to renew
support for the concept of a multipurpose senior center. Motion
carried.
2. Senior Providers' Coalition
Chairperson Brothers asked Ms. Volberding to summarize the
activities of this group. Ms. Volberding explained that she had
been interested in getting Evanston's senior services providers
together on a regular basis to share information and to
coordinate efforts as needed. With the help of the Suburban Cook
County Area Agency on Aging (SCCAAA) the group has been getting
together every other month. Its two major efforts right now are
to establish the position of "Evanston Senior Service:3 Volunteer
Coordinator", funded by outside dollars, and to support and be a
part of a multipurpose senior center with co -location of
services, in Evanston. The next meeting is Wednesday, March 9.
-5-
C. Senior Advocacy Network
Chairperson Brothers asked Mr. Bryson to report on his
attendance at a meeting called by the SCCAAA. Mr. Bryson asked
those present to refer to their notes, distributed at the
beginning of the meeting. He stated that by getting seniors and
organizations together, there can be a united front when
approaching the legislature with issues and concerns. He stated
there needs to be a priority given to each issue and then
coordinated plans to bring those issues to the forefront. Three
current issues are: 1) restoring the short fall of funds to keep
existing programs going; 2) adding funds to make the meals
program$ beneficial for more individuals and 3) passing the
elder abuse legislation. He reiterated the need for a good
turn -out at the Rally in Springfield on May 25th. and that AARP
needs to be a part of this network to be one voice. Chairperson
Brothers thanked Mr. Bryson For his informative report.
V _ Now Business
A. Proposal to Revise the Long Term Care Ordinance
Those present reviewed the draft of the memo which would be
sent to the Human Services Committee to support the need to
revise the Long Term Care Ordinance.
Discussion started with the questions list within the memo.
After changing the order of the items on the list, Ms. McCudden
made a motion seconded by Mr. Bryson to approve the questions
list as amended. Motion carried. Next to be discussed was the
list of general problems. After rewording parts of the section,
Mr. Bryson made a motion, seconded by Ms. McCudden to approve
this section as amended. Motion carried. Then those present
discussed the section addressing communications. After wording
and order revisions. Ms. Thomas made a motion. seconded by Ms.
McCudden to approve this section as amended. Motion carried.
Discussion then addressed the introduction on page one and
summary on page 3. After changes in wording, including
additions of statements. Mr. Barta made a motion, seconded by
Ms. Thomas to approve these changes. Motion carried. There
being no further discussion of the document, Ms. Elliott made a
motion, seconded by Ms. Thomas, to approve the document as
representative of the position of the Commission and to submit
it to Human Services Committee. Motion carried.
B. Committee Reports
Due to the length of the meeting, full Committee reports
were waived.
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1. Intergenerational -- The next meeting is March 10.
Chairperson Brothers appointed Mary Hunter to the Committee.
2. Home Health -- The next meeting is March 8.
3. Long Term Care -- The next meeting is March S.
4. Housing -- The next meeting immediately follows the
Commission meeting today, March 5.
C. Other Business
Chairperson Brothers initiated a formal discussion on the
future direction for the Commission, based on comments she
obtained during the week from members. She reminded those
present of the global mission of the Commission to be a formal
body for planning and overseeing services to older adults. She
referred to specific language contained in the Ordinance
creating the Commission. Chairperson Brothers then shared a
memorandum from Alderman Korshak addressed to Council
recommending that all matters involving senior citizens be
turned over to the Commission On Aging, with an appropriate
support budget. She commented that at today's meeting much of
the discussion focused on ways to provide centralized planning
and delivery of services, such as the multipurpose senior center
and co -location of services. She asked those present to
consider the concept of establishing a Department of Senior
Services; would this accomplish a mission to be a unified voice
for all seniors in Evanston, more effectively than the present
structure?
Ms. Knepper commented that such a department may have more
effectiveness if services are brought under one system.
Questions were asked regarding the level of recognition such a
department would receive, 0.9. , would it be in charge of
planning and administration of all older adult programs, such as
those in the Recreation and the Health Departments? Ms.
Volberding described how such a department would operate.
compering it to the Mental Health Board's responsibility for
seeing that needed services are delivered, that providers are
programmatically and fiscally accountable, and that community
priorities are met. The Mental Health Board levies taxes as
mandated by its enabling state statute.
Mr. Barta asked if the City Manager could be invited to
discuss this concept of a Department of Senior Services.
Chairperson Brothers polled those present to see if the City
Manager should attend a Commission meeting or if the Executive
Committee should meet with him separately. it was generally
agreed that he should be invited to a regular Commission
meeting, once the Commission has pursued this concept further.
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Mr. Drarta suggested that perhaps an issues statement be
Prepared that lays out the reasons and needs for such a change
In the structure of the Commission to assist members in better
understanding. Comments from others indicated support for the
concept and the issues statement would help in understanding it
further. Other questions were: What are the differences
between departments, boards, commissions? What have other
similar communities done? How would this be perceived by the
public?
Dr. Campbell commented that those present seemed to have a
sound "solution", but questioned what the issues were which
called for such a solution. Comments brought forth by those
present were: the protected demographics for Evanston and the
need to prepare for the future; to enhance services for all
older adults; and to maximize services for dollars spent. Mr.
Okarma and Ms. Elliott agreed that a "fact sheet" would be a
useful tool to ensure a positive process. Dr. Ravenna suggested
that a task force be formed to pursue this concept. There being
no further discussion, Dr. Campbell made a motion. seconded by
Ms. Punwani to have staff prepare a statement of rationale,
including definitions of departments. boards and commissions; a
historical perspective on creation of departments for senior
services in surrounding communities; a listing of possible
public concerns for such a change; and the need to create a task
force or ad hoc committee to investigate further. Motion
carried.
VI _ Announcements
Ms. Volberding reminded those present of the special
meetins(s) regarding 1) the library architectural study and 2)
the Levy Center building/programs.
VII. Adjournment
There being no further business the meeting adjourned at
12: 52 p.m. by general consensus.
Respectfully submitted,
Robert Campbell. Secretary
Draft, not approved
EVANSTON COMQSSION ON AGING
REGULAR MEETING - APRIL 9. 1988
III MUTES
Present: Adina Romain, Mie Elliott, Jane Punwani, Russell
Barta, Bettie Jean Thomas, Paul Ravenna, Mary
Kennedy. Mary Ann McCudden. Nancy Brothers,
Lois Lee. Prentis Bryson, Anne Knepper
Presiding: Nancy Brothers, Chairperson
Staff: Jane Volberding. Carolyn Wanner
I. CALL TO ORDER
Chairperson Brothers called the meeting to order at 9:38
a. M.
II. PiINUTES OF MARCH 5. 1988
The minutes of the March meeting were called. Hearing no
corrections or amendments, Mr. Bryson made a motion, sec,)nded by
Dr. Ravenna to approve the minutes as presented. Motion
carried.
III_ COMMUNICATIONS
A. There were no visitors present.
B. Chairperson's Report
Chairperson Brothers welcomed Ms. Wanner to the meeting.
She asked those present to amend the agenda to move discussion
of volunteer recognition to follow Ms. Wenner's presentation.
Those present agreed.
Chairperson Brothers welcomed Ms. Kennedy back to the
meeting, following her absence due to illness. Ma. Kennedy
thanked those present for the expressions of concern and
support.
Chairperson Brothers announced the arrival of two possible
future Commission members: Jerry Okarma and his wife Pam, have
a new son, Scott Edward as of April 5; and Robert Campbell and
his wife are the proud grandparents of a new grandson. Those
present conveyed their congratulations.
I,-1�" , I I . li
I 1 II' 11 II , 1I 1 A I I 1 11 -I III I�1�FW11 Ili ^n1''
�
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Chairperson Brothers highlighted news of Evanstonians in
Statewide news letters from Illinois Department on Aging and
Metropolitan Chicago Coalition on Aging.
C. Director's Report
1. Ms. Volberding reminded those present to submit the
annual "Financial Disclosure and Affiliations Statement"
required of all board and commission members. They are due
5-1-88. The City Clerk's office will notarize the statements.
2. Me Volberding briefly highlighted information
concerning the state ombudsman program - its legislation and
financing. The legislation is in draft -form without sponsors at
this time. Depending on a) the regulations coming from the
Federal Administration on Aging regarding implementation of the
Older Americans Act (which funds the Ombudsman Program) and b)
passage of the State legislation, there may be changes in
administration of the Commission's grant. No decisions have
been made at this time.
3. Ms. Volberding brought to the attention of those
present. a request from St. Francis Hospital for support for a
new 20-bed in -patient adult geriatric --psychiatric unit. She
explained that the request asked for data to support the need
for these additional beds. The Commission, however, does not
have any such data. There was discussion of the design of the
unit, mixing younger and older adults on one unit. Ms. Elliott
explained the difficulty her agency sees in the Evanston/North
Suburban area in obtaining in -patient beds in the community. but
added that these are not geriatric patients. There was general
consensus that because the Commission does not have any data to
support or object to the added psychiatric beds, that it could
not answer the request. Staff was instructed to communicate
this information to Sr. Alfreda Bracht.
4. Ms. Volberding briefly summarized the annual meeting of
the American Society on Aging held in San Diego, which she and
Ms. Wanner attended in order to make a presentation_ There was
a lot of information obtained regarding a variety of subjects
including: intergenerational programs; senior center design and
operation; long term care public policy and ombudsman services.
The trip was very beneficial to both Ms_ Wanner and herself, she
reported.
5. No. Volberding reported on the progress of her
application to a graduate program. The program is a Master of
Science in Health law offered by Loyola University's School of
Law. It is part-time, evenings, for two years. It will provide
formal education in the legal aspects of health care and public
policy applications, which will be of direct benefit for her
duties with the Commission On Aging.
--3--
D. Ombudsman Report
Chairperson Brothers asked M. Wanner to speak to those
Present regarding the ombudsman progream's activities especially
the nurses' aide's support group which was the subject of the
ASA presentation.
I. Ms. Wanner explained that the nurses' aide's support
group was developed in response to the need to positively impact
on quality care issues in long term care facilities. It is well
known that quality care cannot be solely legislated because of
its root of interactions between the staff and the residents.
The hypothesis behind the group in that if one teaches effective
problem -solving skills and communication techniques, aides will
relate to their tasks better and improved care will result. It
also addresses the need to create a sense of empowerment among
those who have the least control but are required to provide
most of the care.
Two groups have been done this far, explained Ms. Wanner.
The first group done at Ridgeview Pavilion about a year ago, was
not that successful, partly due to a lack of vested interest and
cooperation from the adminsitration.
The second group is at Raintree Health Care Center. Thus
fear this group is much more successful because of the
cooperation and support, generally, from the administration.
The basics of the group, Ms. Wanner explained, are
highlighted on the handout created for the ASA conference and
sent out in the meeting packet. The first phase is a 8-week
session held consecutive weeks for about 2 hours each meeting_
It is important, Ms. Wanner stressed, that the leader of the
group became a participating member of the group so that what is
asked of those attending is also asked of the leader. By
choosing a personal problem and using roleplay, the group
learns. hands --on, ways to better cope with conflicts or stress.
Coming into the group, most of the aides used either aggression
or avoidance when dealing with conflicts. By participating in
roleplay they see and experience the principals of compromise
and mutual respect.
Roleplay then addresses specific .job -related topics where
they practice the new techniques. Updates on the personal
problem are also done. At the end of the eight woeks a strong
sense of mutual respect and comeraderie develops.
As a group, through consensus. they develop a list of
concerns and issues to present to the administration. Ms.
Wanner is then charged with acting as a negotiator to secure
results. As she explained, success of the group depends on the
-a -
commitment of the administration to see it through and to
respond in a timely manner.
The second phase involves monthly sessions, during which
Ms. Wanner trains each group member to be a group leader. It is
hoped, then, that the group will continue with quarterly visits
by Ms. Wanner.
Those present asked how the aides get into the group and
what specific outcomes have resulted. Ms. Wanner explained that
the aides have to volunteer to participate - they cannot be
"assigned" to the group by administration. This helps the group
be more (successful because there already is a level of
motivation, summized Ms. Wanner. What needs to be considered
down the road is how to apply this concept to those not so
motivated. especially if those are the individuals having most
difficulties.
In the second group the aides requested a specific lunch
room for their breaks, two outside training opportunities, a
nurses' group. regular shift -change meetings; and the right to
chart their work in a more meaningful way. Ms. Wanner explained
that the administration has agreed to: a specific lunchroom;
one outside training opportunity; and possibly supervisory
nurse's aide support group. Ms. Wanner also negotiated a ten
cent an hour raise for those who successfully completed the
group. There has not been a decision about the charting
responsibilities. but shift meetings are to occur.
Ms. Wanner explained that there needs to be an evaluative
process built into the program to measure qualitative and
quantitative data which result from the group experience.
Those present asked what the next level would be regarding
the group concept. Ms. Wanner explained that time constraints
prevent her from doing more than 2 groups per each nix months.
even though many facilities and levels of staff would benefit.
Department heads, nurses, activity staff, and rehab staff, could
all benefit. There was discussion if the upper levels of staff
should be trained first; Ms. Wanner expressed her feelings that
the need for empowerment and control are greatest among the
aides. Since they provide most of the direct care, they are
most in need and, it in expected. starting with them Will have
the greaten impact, over time, on quality care.
2_ Ms. Wanner informed the Commission that from 10-1-87 to
the present. which is the first half of the Ombudsman program
year, she has dealt with 79 complaints. The year's goal of 80
complaints will be greatly exceeded. Mr. Barta asked if the
volume of complaints is due to a better knowledge of Ms.
Wanner's role. Ms. Wanner felt it has to do with her increased
presence at resident council meetings where issues which she can
addressed are raised. The volunteers are also handling more
issues directly.
-5-
3. The Book Drive this winter resulted in the development
of two libraries. one at Raintree and one at Saratoga (RP).
This will be an ongoing piece of the program. The Evanston
Library contributes material left from their sales, plus
advertisements in the Review and with various groups have led
to steady donations_ Ms. Wanner suggested that if Commission
members wanted to donate books they could take them directly to
Gall Spiller at Raintree or John Molsohn at Saratoga. It is
hoped that a library can be started at Albany House (ER).
4. Ms. Wanner has been focusing on Resident Council
Development at 7 facilities, especially in the areas of resident
empowerment in planning and running their own meetings and
getting community representatives for each council. Ms.
McCudden is the community rep at Raintree now. Ms. Wanner
encouraged others to participate. Most difficulty has been
recently encountered at Albany House due to staff attitude
problems and anxiety among residents about the changes occurina
at their facility.
5. With the recent attention raised about the problems at
Saratoga, especially regarding residents on the 3rd floor with
development disabilities, M. Wanner got involved In recruitng
and training volunteers to visit on that floor. She explained
that one of the advocates recuited four others to do one -on --one
visits and some group activities. A special training session
was given these individuals. In addition it was discovered by
another advocate that residents on other floors were interested
in "helping" on the 3rd floor. Six residents were recruited and
trained to do one-to-one visiting on the 3rd floor, assisting
activity staff. This is very different for Saratoga, explained
Ms. Volberding, because there had been an unwritten
"restriction" regarding interactions on the 3rd floor.
Me. Wanner explained that the changes in the Older
Americans Act now allow her direct access to individuals with MI
or DD for purposes of linking with the Protection and Advocacy
system.
Mr. Berta questioned the role of the Mental Health Board,
regarding advocacy. Ms. Volberding explained that the Board's
role is that of a (under of services, but as needed, it is
involved in advocacy -type activities. With revision of the Long
Term Care Ordinance discussion of such roles will occur.
6. Ms. Wanner also told those present of her recent
certification as a mediator which will have benefits for her
performance as the ombudsman. She briefly explained what the
Chicago Justice Center is and what it does.
7. Ms. Wanner then summarized changes in the 0AA regarding
the ombudsman programs_ The changes now give States the
authority and requirement to:
a. provide coordinated ombudsman training;
b. provide legal assistance to ombudsman either through
the Attorney General or other legal service,
C. provide immunity and liability protection to those
in programs:
d_ grant subpoena and administrative review powers to
ombudsmen;
9. ensure appropriate access to facilities, and
f. establish links with Protection and Acvocacy groups.
Right now, Illinois does not have a coordinated program;
the designated State Ombudsman has no training or travel budget
thus cannot link substate programs together. While it is hoped.
explained Ms. Volberding and Ms. Wanner, that the legislation
would change this situation, it is unlikely that it will occur
this year. At the meeting with SCCAAA there did not seem to be
any expectations that the organization/Funding of the program
will change.
Ms. Wanner concluded her presentation and asked if there
were any questions. Dr. Ravenna did not have a question but
instead commended Ms. Wanner on her invaluable contribution to
the long term care system- He stated that her role is essential
in seeing that changes occur and that her enthusiasm and
commitment to positive change are extremely valuable. There was
unanmimous agreement among those present. Mr. Barta suggested
pursuing ways to communicate the value and necessity of the
ombudsman program to the Human Services Committee. Those
Present agreed that it is vital to get the ombudsman established
as a full-time position in the Commission's budget. Chairpeson
Brothers thanked Ms. Wanner for her informative presentation.
E. Volunteer Recognition Planning
Ms. Wanner explained that in May and July she will be
holding gonoral training programs for all volunteers. She
expressed preference for a volunteer recognition
program -luncheon in September, during which volunteers would
receive a small token other than a certificate For their
contributions. Ms. Volberdinz explained that there is a source
for pen sets to give each volunteer who attends. After some
discussion, it was decided to hold the event on Saturday,
September loth,
Ms. Volberding explained that during volunteer week, a
special thank you will be coordinated for the volunteers of
which there are about 100.
Ms. Volberding also discussed some sort of recognition of
Older American's Month in May. It was decided to contact Mayor
Barr for a proclamation. The Commission can also submit a guest
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editorial in the a2view regarding the theme of Older Americans
Month, "Long Term Care '88 - a family issue."
IV. Unf'iniehed Business
A. Senior Center Development
Ms. Volberdinu explained that she had received quite a lot
of information concerning multipurpose senior centers around the
country during the ASA meeting in San Diego. She also is
beginning to receive answers to her inquiry to senior services
providers in Evanston regarding the concept of a multipurpose
senior center. Ms. Volberding explained that this information
will be put together for presentation to interested parties and
for community education.
1) Chairperson Brothers called attention to the
announcement of a meeting with the Recreation Board to discuss
the senior center issues. It will be Thursday. April 28th at
7:30 p.m. in Room 2402. Civic Center.
Ms. Volbarding also announced a meeting on May 8th, 7:30
p.m of the Human Services Committee during which the Recreation
Board will make its recommendations regarding the Levy Center.
She explained that it would be advisable for the Commission to
have representatives at the meeting in addition to Dr. Ravenna
and Dr. Campbell, who are members of the apecial task force on
the Levy Center.
There was a general discussion regarding how the Commission
should keep up attention to the issue of a multipurpose senior
center. It was agreed that the Human Services Committee is the
most appropriate means to communicate the Commission's position.
It was suggested that other community groups like Older Women's
League and Gray Panthers be contacted for possible support.
9. Department Inquiry
Ms. Volberding explained that she has put out requests for
Information and should have something by the May meeting.
V. Now Business
A. Committee Reports
1. Long Term Care -- Mr. Barta reported on the decision to
seek revision of the Long Term Care Ordinance and the meeting
with the Human Services Committee regarding the need for
revisions. The Commission joined with the Health Department and
Mental Health Board in seeking the revisions. At its last
meeting the Committee also reviewed Facility financial reports
to see if there is a "bottom line" which affects quality care.
--8-
The next meeting is April 13th.
2. Intergonerational -- Ms. Romain reported on the meeting
with ETHS Home Economic staff regarding their new extended
campus program on gerontological careers. The Committee is
sending a letter to Dr. Goldman in support of the program. She
also reported on a meeting with CJE staff regarding their new
department of intersenerat-ional activities. CJE will use PIE as
a resource form. Follow-up presentations on PIE are underway.
She also discussed the possible Boy Scout program. the Retired
Teacher's project and that the next Pet Pais program is set for
Thursday April 14th. Ms. Punwani will coordinate the possible
video taping by District #65. The next meeting is May 12.
3. Housing -- Me. Thomas reported on the Committee's
interest in seeing the Dewey Community Conference develop the
Lake/Ashland site into senior housing and a tot -lot. The
Committee continues to pursue the development of the Cradle_
Representatives from IHDA and SHAC will be invited to the next
meeting to discuss financing alternatives for low-income housing
- congregate specifically. The next meeting is May 7.
4. Home Health -- Ms. McCudden reported that the Committee
will revise its brochure to update changes in providers. They
also are pursuing information on ways to better compensate home
care workers. Helen Heyrman is to be invited to the next
meeting which is May 5. It was suggested that Ms. Heyrman
address the full Commission.
B. Senior Advocacy Network
Chairperson Brothers asked Mr. Bryson to report on the last
Network meeting. Mr. Bryson referred those present to the
material distributed at the beginning of the meeting and
highlighted the following:
1. The Senior Rally is May 25 in Springfield. If Evanston
can gather 10 - 20 people. a bus will make a stop at the Civic
Center. It will have a small Fee around $5.00 including a box
lunch. Ms. Volberding stated that as soon as information is
available everyone will be contacted.
2. A letter writing campaign to raise the consciousness of
our Springfield representatives is needed. Mr. Bryson stated
that Mo. Volberding will prepare an "Evanston" letter_ He asked
for a show of support from the Commission. Ms. McCudden made a
motion, seconded by Ms. Kennedy to support activities to gain
more support funding For senior services in Illinois. Motion
carried.
VI _ Adjournment
--9-
There being no further business, the meeting adjourned at
12: 10 p.m. The next meeting is Saturday May 7. 1388.
Respectfully submitted.
Mary Ann McCudden
Vice Chairperson
Draft. not approved
Draft, Not Approved
EVANTON COMMISSION ON AGING - REGULAR MEETING
MAY 7, 1988
Present: Mary Ann McCudden, Russell Barta, Paul Ravenna,
Anne Knepper, Teresa Valdes, Adina Romain,
Me Elliott, Jerry Okarma, Prentis Bryson,
Robert Campbell, Nancy Brothers.
Presiding: Nancy Brothers. Chairperson
Staff: Jane Volberdina
Guests: Mary Hunter: Julie Beard. NU - Medill School of
Journalism; Mike Ross, NU
I. Call to Order
Chairperson Brothers called the meeting to order at 9:41
a.m. She and Ms. Volberding thanked the Commissioners for their
contributions as volunteers and invited everyone to partake of
the refreshments. Chairperson Brothers asked visitors to
Introduce themselves.
II. Minutes of April 9. ISW
The previous minutes were called. Mr. Bryson made a
motion, seconded by Ms. Elliott to approve the minutes. Motion
carried.
III. Communications
A. Visitors Comments
There were no further comments from visitors.
B. Chairperson's Report
Chairperson Brothers deferred her report to the
announcements portion of the meeting.
C. Director's Report
1. Annual Disclosure Forms
Ms. Volberding reminded Commissioners to submit their
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Financial Disclosure Forms to the City Clerk.
2. The Community Nutrition Network is having an open house
on Friday, May 20, 2 - 5 P. M. at Fleetwood Jourdain. The
Commission will be participating.
3. The Governor's Senior Day is Wednesday, May 18 from
9:00 a. m. to 2:30 p.m. at the State of Illinois Center in
downtown Chicago.
4. Ms. Volberding reported on the meeting of the Evanston
Senior Providers. Those present at the meeting agreed to pursue
the formation of a new city-wide volunteer coordinator program
for senior services, with the understanding that no city funds
would be available. They also agreed to participate in seeking
funding as a collaborative project. Funding would be for a
coordinator and secretarial support in addition to supplies and
office equipment. The program would centralize volunteer
recruitment and training for senior service providers using
volunteers. There was also a discussion concerning the
multipurpose senior center. Many of the providers expressed
support for the idea.
5. Ms. Volberding announced that she was not accepted into
the Loyola Health Law Graduate Program for this fall. She
explained she would seek admission for the following year.
Commissioners encouraged Ms. Volberding to pursue this program.
IV. Unf i r ished Business
A. Senior Center
Chairperson Brothers opened discussion concerning the April
28. 1388 meeting held by the Recreation Board to discuss the
concept of a multipurpose senior center. It seemed, from the
Impression of the Commissioners present, that a majority of the
older adults were at the meeting to protest the actual need to
move the Levy Center.
Chairperson Brothers asked those who were at the meeting to
share their views. There was a Feeling of a need by the
audience to take an adversarial position regarding the
multipurpose center and Commission On Aging partly because they
did not understand what was being discussed or perhaps could not
accept the changes that would be occuring. Those present also
discussed the perception that many seemed to be denying the
aging process. While their identity with the Levy Center was
admirable there is a need to transfer that to the changes coming
In the next few years. There was general consensus among those
who were at the meeting, that the Commission and Ms. Volberding
Provided sound information.
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Mo. Volberding explained that on Monday, May S. the
material will be discussed before the Human Services Committee
of City Council, after which it will be used for resource
information as the Council makes decisions regarding the Levy
Center. Chairperson Brothers thanked everyone for their
participation and encouraged them to keep in touch with their
aldermen as decisions approach.
B. Senior Rally
Chairperson Brothes asked Mr. Bryson and Ms. Volberding to
explain the Rally details. A bus will leave from the Evanston
Civic Center at 6:0O a.m. on Wedensday, May 25 and return that
same day around 7:00 p.m. The actual rally is at 11:30 on the
lawn of the Capitol. Each group is encouraged to meet with
their Representatives and State Senators to discuss the pressing
needs. Ms. Voblerding distributed further information regarding
the rally and asked who could attend. Mr. Bryson. Dr. Ravenna,
Ms. Knepper and Mr. Barta stated they would attend.
C. Department Formation Status Report
Due to the press of the time to get other information
together. Ms. Volberding requested that this item be a main
point of discussion at the June meeting.
V. New Business
A. Committee Reports
1. Long Term Care --- Mr. Barta reported the next meeting
is May 11 during which the special legal consultant, George
DeWolfe. will meet with the Committee to discuss proposals for
revising the Long Term Care Ordinance. At the April 13 meeting
the Health Department's monitor for Saratoga (R.P.) discussed
his observations of the facility's efforts to meet the imposed
plan of correction. There was brief discussion of the recent
problem at Saratoga regarding the discovery that one resident
with developmental disabilities is 7 1/2 months pregnant which
was initially unknown to staff. She received no prenatal care
but has been transferred to a State facility for the remainder
of the pregnancy. The Health Department and Police are
investigating it as alleged statutory rape. Ms. Wanner referred
a complaint regarding this issue to the Protection and Advocacy
agency which has a federal mandate to investigate such cases for
MI and DD's. The complaint also alleges failure by the State
Guardian to protect their ward.
2. Intergenerational -- Ks. Romain announced that on July
11 she and Ms. Volberding will do a presentation on the PIE
program to members of the South Evanston Club of the Levy
Center. She also explained that the ETHS program on gerontology
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did not recruit enough students to be offered this fall. The
next meeting is May 12 during which the Committee will have a
presentation from the Charlie Murdouah Foundation's Director on
Its intergenerational programs.
3. Housing -- Chairperson Brothers reported on the meeting
held .lust before the Commission's meeting this morning. Phil
Nyden from the Dewey Community Conference updated the Committee
regarding the proposal to develop senior housing and tot -lot at
Florence/Lake/Ashland. Munir Umrani from the Statewide Housing
Action Coalition presented Information on the proposed Illinois
Affordable Housing Trust Fund. He also asked for Commission
support for HB 3890 which would create Trust Fund. Mr. Bryson
made a motion, seconded by Mr.Campbell to authorize the
Commission to lend its support HB 3890. Motion carried. Mr.
Bryson then made a motion, seconded by Dr. Ravenna to write a
letter of support to the Dewey Community Conference's plan to
develop senior housing and a tot -lot at Lake/Ashland. Motion
carried. Mr. Barta added that he and Ms. Volberding will be
attending a meeting with Raba Fellowship to explore development
of a senior care facility in the Custer redevelopment, on
Thursday, May 19.
4. Home Health -- Ms. McCudden reported that Helen Heyrman
gave a presentation on the estate of Home Health/Long Term Care
at the May 5 meeting of the Committee. A portion of the
discussion concerned the Pepper Home Care Bill before Congress
and the LTC Insurance Task Force of Illinois. The Home Health
Committee expressed interest in working with the Intergenera-
tional Committee on care givers' problems which are usually
integenerational to some degree. Me. Romain agreed to bring It
to her Committee's attention.
VI. Announcements,
A. Chairperson Brothers asked Mr. Okarma to address the
group. With regret Mr. Okarma tendered his resignation from the
Commission due to time conflicts. Those present expressed their
regrets, but understood the pressures of fatherhood with two
small children. They asked him to stay in contact with the
Commission. Mr. Okarma thanked everyone for their support and
wished the Commission good luck in its future endeavors.
B. Ms. Volberding explained that if there was sufficient
interest, the next meeting of the Commission will be "in the
community. " She will try to arrange for one of the Senior
Buildings. There was general agreement to meeting in a location
other than the Civic Center on .Lune 4, 1988.
VII. Adjournment
There being no Further business the meeting adjourned at
11: 35 a. m.
Respectuflly submitted,
Robert Campbell, Secretary
C
Draft, not approved
EVANST ON COMMISSION ON AGING
REGULAR MEETING — JUNE 4, IS88
MINUTES
Present: Prentis Bryson, Bettie Jean Thomas, Adina Romain,
Mary Ann McCudden, Mie Elliott, Nancy Brothers,
Jane Punwani, Paul Ravenna, Robert Campbell,
Lois Lee, Teresa Valdes
Presiding: fancy Brothers, Chairperson
Staff: Jane Volberding
Guests: Connie Owens, Manager, Primm Towers
I. Call. to Order
Chairperson Brothers called the meeting to order at 9:38
a. M. She thanked Ms. Owens for permitting the Commission to
meet in Primm Towers.
II. Approval of Minutes
Dr. Campbell made a motion seconded by Mr. Bryson to
approve the minutes of May 7, 1988. Motion carried.
III. Communications
A. There were no visitor's comments at this time.
B. Chairperson's Report
Ms. Brothers announced the resignation of Mary Kennedy due
to an extended illness. She requested that those present seek
out possible applicants For the vacancies. Sally Mackert was
suggested as a candidate. Ms. Elliott suggested netting an
attorney.
Chairperson Brothers passed out various flyers on
conferences, other agencies and a free newsletter called
The Source.
Ms. Romain distributed an article from the SunTimes
magazine about aging and an article about Maggie Kuhn of the
Gray Panthers.
C. Directors Report
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1. Ms. Volberding reported that due to a lack of
confirmation of the bus by the Suburban Cook County Area Agency
on Aging, the riders from Evanston were unable to go to the
Springfield Rally because the bus never showed up. A letter of
apology was distributed.
2. Ms. Volberding reported that Carolyn Wanner, Nursing
Home Ombudsman, would be attending a Medicare Rights Training
Seminar June 7 - S.
3. In order to produce a training video for the
"Gatekeeper" program Ms. Volberding announced that she would be
taking production courses at ECTC Studios. The program video
will train people to recognize signs of the elderly in trouble
and how to seek assistance for them.
4. On Thursday, June 30, 3 - 2 p.m. there is a
conference/seminar, "Ethics and Aging: Rights and Responsibi-
lities" being held at Mallinckodt College 1041 Ridge. Wilmette.
It costs $20.00/person and includes lunch.
S. Ms. Volberding announced that she would be on vacation
from June 24 - July 5.
S. The final report on the transportation survey should be
ready for the next Commission meeting.
7. Discount Taxi -Cab Program -- Ms. Volberding briefly
outlined the Discount Taxi Program. A rer3ult from the survey
was to get a batter idea of the taxi -cab service. Service
comment cards are now distributed to all riders. Ms. Volberding
shared copies of the card. The cards allow a rider to provide
feedback on the taxi service. To date, explained Ma.
Volberding. 7 comment cards have been received, since being sent
out in late March - early April. A majority of the comments
concern drivers requesting a "tip" or additional coupons. The
Commission is now responsible for following up cin the comments
and working out problems when necessary. One solution is to
reissue program instructions to drivers and pasoenRers. Ms.
Volberding will prepare a flyer/brochure for that purpose.
Those present suggested hewing the service comment cards
available in various locations to facilitate their use. Ms.
Volberding will distribute them. There waa also a suggestion
about getting an article in the Review about the program.
8. The Black Ministerial Alliance Van -- Ms. Voiberdina
reported that she has set up a payment system to dispense the
funds City Council approved to reimburse the BMA For providing a
van to transport older adults from the senior housing buildings
to the grocery store. Records of th- number of trips and people
served are being kept. Right now service is available at Primm
only but will expand to the other buildings. It is available
-3-
twice a month.
S. Northwestern Volunteer Network Delivery Service --
During the school calendar year, students will provide a
delivery service for older adults. They will also do the
shopping for the older audit if needed. Initially they will
concentrate on the Housing Buildings.
10. Me. Volberding suggested the Commission investigate
the possibility of interesting other churches in using their
vans for transportation of older adults.
D. Special Presentation
Chairperson Brothers asked Ms. Owens to give a brief
overview of Primm Towers for the Commissioners.
No. Owens explained the name of the building and its
formation as a HUD subsidized building. It has 107 units; 66
are 1 - bedroom, 41 units am studio apartments. Tenants must
be at least 62 years old. The average age is 77 years old.
The building is operated by a management firm, in
compliance with HUD rules and regulations. It is staffed by a
full time manager (115. Owens) a full time live --in maintenance
worker, and a part-time .janitor who was initially placed by
General Assistance as part of the .job placement service. As
manager, Ms. Owens is responsible for screening applicants for
eligibility, which can include doing home visits to assure their
ability in independent living. Currently the waiting list is 2
- 2 1/2 years in length.
A majority of the residents and applicants are single or
widowed women. There are only ?couples in the building.
Income guidelines right now range from $13.850 - $22,000. with
the majority being $15,85O for a single. Incomes that approach
the upper limit generally make an applicant ineligible because
of the fair market rate in Evanston. Right now fair market is
$327 -- $331 per month for a similar unit. If a person can
"afford" fair market. they are usually deemed less eligible.
Most pay 1 /3 of income to monthly rent.
Those present asked Ms. Owens what were the more pressing
needs for her residents. She explained that while sho
recognized the individuality, of each occupant, there needed to
be more group activities made available to encourage residents
out of their apartments and to avoid withdrawal and
isolationism. Those present offered several ideas for getting
group activities into the building. Right now they have a
monthly tenants council meeting and weekly Bible study. At the
conclusion of the presentation, Ms. Brothers thanked r1s. Owens
for her informative presentation and offered to have the
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Commission seek suggestions to assist the residents in need of
activities.
IV_ Unfinished Business
A. Senior Rally -- Springfield
As reported earlier, Evanston participants were not able to
attend. Ms. Elliott reported that the turn out was quite good.
B. Deprtment Formation -- Status Report
Chairperson Brothers asked those present to review the
draft paper sent in the meeting packet and opened discussion.
Questions raised addressed the budgeting implications of ~
changing the organizational structure of the Commission. M.
Volberding explained some possible changes which could occur.
She also reminded those present that the FY 89-90 budget
preparation schedule starts in August and that current needs of
the Commission should be seriously addressed before any
discussion of the long range plan.
Dr. Ravenna asked whether the formation of a department
would disband the Commission. Ms. Volberding suggested that
having the Commission as a non -For -profit to advise and seek
ouaide funds for activities could preserve the Commission as it
exists now.
Dr. Campbell suggested that the Commission develop a
rationale statement that would Lay out the problems and then
offer possible solutions, one of which would be the Formation of
a Deparmtent of Senior Services. Ms. Valdes suggested the
report contain demographic information as well as the problems
and issues confronting Evanston's older population. She
suggested the statement lead with the proposal to form a
department and then lay out the resasons based on the
community's need. There was further discussion of the type of
organization that would be formed and how best to approach the
subject.
Dr. Campbell made a motion seconded by Mr. Bryson to
develop a rationale statement in which the Commission On Axing
discusses its recognition of the increases in the needs for
senior services, how the current system is unable to meet those
needs and therefore a different organizational structure should
be developed which could deliver those services community -wide
more adequately. In discussion of the motion, Ms. Elliott
suggested obtaining informatin from the current network of
providers. Ms. Thomas questioned the impact of development of a
multipurpose senior center on the creation of a new department.
Chairperson Brothers suggested that the management of such a
center be considered as part of this now organization. Mr.
Bryson questioned whether the development of a center would be a
--5-
reason to create this new department. Dr. Campbell suggested
the reverse would be a preferred course of events. He restated
the need to develop the reasons and problems before offering
solutions. If the size of the population, the possible lack of
coordination and delivery of serivices and the projected unmet
needs of the population suggest that a solution is to create a
department with contractual oversight, service delivery
management. or a restructured system then the rationale will be
sound. Hearing no further discussion, Chaiperson Brothers
called the question. Motion carried.
C. Senior Center - Levy Center
Chairperson Brothers reported on the meeting with the Human
Service Committee to discuss the report and position statement
from the Recreation Board concerning the Levy Center. The
Committee took no formal action, but state they would use the
information discussed and shared during the meeting to guide
their decisions as this process continues.
Ms. Volberdin8 announced that. at the instructions of the
Mayor, the decision about including a senior center in the
library redevelopment project will be brought to City Council on
Monday. June 13th. She asked if the Commission wanted to take a
formal position regarding this matter. There was general
consensus that continuing to support the multipurpose center
development was a strong enough position and that the knowledge
of the planners involved should prevail.
Ms. Romain brought to the attention
Mr. Sidney Zwick had begun to circulate
Council to urge them not to demolish or
V . Now Business
A. Committee Reports
of those present that
petitions to present to
move the Levy Center.
1. Long Term Care -- Ms. McCudden reported that due to a
lack of quorum the June 8th meeting was cancelled. Ms.
Volberding shared the list of meeting dates for the Committee
regarding the proposals to revise the Long Term Care Ordinance.
They are June 15th - Committee only to discuss proposals.
June 22nd - Regular meeting including discussion with
representatives from the Mental Health Board regarding their
proposals. July 13th - Regular meeting - plan to finalize
Committee proposals.
Ms. McCudden also reported that the Health Department has
several investigations which have led to hearings, thus slowing
down the enforcement process. Ms. Volberding reported that SB
2201 was before the House State Government Committee. This is
the bill which would have many negative impacts on nursing home
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residents' rights. HB 4075 is another problematic bill. it
allows IDPH to use JCAHCO reports instead of doing their own
survey.
2. Intergenerational -- Ms. Romain reported on INVEST's
older volunteers, one who has been a full-time volunteer For 10
years and was nominated for Volunteer of the Year. She also
reported that the Committee has supplied the ETHS "GERI"
coordinator with a selected bibliography in the event the
Program gets underway. At its last meeting the Committee heard
from Mike Murphy, Director of the Murdough Foundation. It has
hired 13 students, will pay them $2,500 for the summer and have
them do assessments of older adults, similar to oral histories.
The Foundation is working through 25 Evanston churches. The
Intergenerational Newsletter is being redeveloped by 3 committee
members. In mid -August, the Committee plans to hold a training
class for PIE volunteers. The Committee agreed to work on a
joint project with the Homo Health Committee. On July 9th Ms.
Punwani is doing a PIE presentation to Church Women United. On
July llth Ms. Romain and Ms. Volberding will be doing a PIE
presentation to the South Evanston Club of the Levy Center. Ms.
Romain asked to have Mike Murphy named to the Committee.
Hearing no objections. Chairperson Brothers named Mike Murphy to
the Intergenerational Committee.
3. Housing -- Ms. Thomas reported that IHDA represent-
atives are unable to meet with the Committee to discuss housing
options and accompanying financing. As a result there will not
be a June meeting. Ms. Brothers reported on a Dewey Community
Conference meeting she and Mr. Bryson attended during which
there was a discussion of the senior housing proposal. 'There is
no further information regarding the Cradle project.
4. Home Health -- The next meeting is set for June 9th at
which time the Committee will discuss a possible resource fair
or conference.
B. Other Business
Chairperson Brohters polled those present regarding the
next meeting of the Commission. After some discussion. there
was general agreement that the next meeting will be Saturday.
August 6, 1988 at the Civic Center.
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VI_ Adjournment
There being no further business, the meeting adjourned at
12: 10 p.m.
Respectfully submitted,
Robert Campbell, Secretary
Draft, Not Approved
�l
s
Draft, Not approved
EVANSTON COM4ISSION ON AGING
REGULAR MEETING -- AUGUST 6, 1988
MINUTES
Present: Prentis Bryson, Lois Lee, Mie Elliott, Russell
Barta, Jane Punwani, Anne Knepper, Adina Romain,
Mary Ann McCudden, Nancy Brothers, Robert
Campbell
Presiding: Nancy Brothers, Chairperson
Staff: Jane Volberding
Guests: Stacy Sochaki, Susan Jebavy, Helen Leister
I. Call to Order
Chairperson Brothers called the meeting to order at 9:40
a.m.
II. Minutes for Approval
The minutes of June 4, 1988 were called. Mr. Bryson made a
motion, seconded by Ms. Romain to approve the minutes as
presented. Motion carried.
III. Communications
A. Visitors Comments
Chairperson Brothers introduced each of the visitors and
asked if they had any comments. Ms. Sochaki and Ms. Leister
have expressed interest in the work of the Commission and are
going to join a Committee to seek further involvement. There
were no other comments.
B. Chairperson's Report
1) Elections
Chairperson Brothers referred to the Rules of the
Commission which specify the appointment of three individuals
for a nominating committee to prepare a slate of candidates for
office. Elections are to be held at the September meeting each
even numbered year. In addition to herself, Ms. Brothers
appointed Ms. McCudden and Ms. Punwani to the Nominating
Committee. She also explained that she could not serve a second
term as Chairperson. Those appointed will set a meeting date at
the conclusion of the Commission meeting.
If
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2) Evanston Hospital - Respite Program
Chairperson Brothers shared information on the Respite
Program which was awarded a $600,000 grant from the Kellog
Foundation. The Commission had written letters of support to
get this program funded. Chairperson Brothers has also been
appointed to the advisory committee of this program.
3) Membership Concerns
Related to the elections, Chairperson Brothers reminded
those present that reappointments are up in September.
According to the records, Ms. Elliott will not be able to be
reappointed because she has served two, three-year terms. She
will serve until a replacement is appointed, however.
Chairperson Brothers asked members to recommend individuals
whose names can be submitted to the Mayor. Several names were
suggested.
4) Chairperson Brothers called attention to a request for
a letter of support from Family Counseling Service in order to
get increased funding to meet increasing demands for senior
services. Mr. Bryson made a motion, seconded by Ms. McCudden to
send such a letter. Motion carried.
C. Director's Report
1) Report of the Transportation Survey --- Ms. Volberding
distributed copies of the draft of the final report. She
requested it be reviewed for the next Commission meeting.
2) Directory of Senior Services -- Ms. Volberding also
distributed copies of the new edition of the Directory. Copies
will be given to the Mayor and Aldermen and will be available to
all others for $3.00 to cover duplication, handling and postage.
3) Ms. Volberding shared information about National Care -
giver's Week in November, cosponsored by HARP. It was suggested
that the brochures produced by AARP be used for the Community
Conference being planned.
4) Northshore Hotel Retirement Fair -- Ms. Volberding asked
for assistance to man the Commission's booth at the fair which
is September 9, 1988. She explained that the Commission would
have the Directory for sale and pens, for give -a -away, which
have the Commission's phone number. Ms. Punwani, Ms. McCudden
and Ms. Romain volunteered to assist.
5) Ms. Volberding informed the group that Carolyn Wanner
would be presenting at the Annual meeting of the National
i�
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Citizens Coalition for Nursing Home Reform and Ombudsman
Council in Washington, D.C. October 2 - 6th.
The Director's report was concluded.
IV. Unfinished Business
A. Department Formation Status Report
Chairperson Brothers announced that this item was to be
tabled until the next Commission meeting.
B. Mutlti--purpose Senior Center/Levy Center
Ms. Volberding shared information with those present
concerning recent developments regarding the Levy Center and the
Commission's proposal for a multipurpose center. She explained
she was a guest on Ald. Korshak's Cable TV program, 'Feedback'
during which there was a discussion of the Levy Center. Ms.
Volberding reminded those present of the special committee
appointed by the Mayor to pursue the library and senior center
issues. She suggested the Commission share information with
this new committee.
Those present discussed recent efforts by those not
representing the opinions of Levy Center members and how the
fears of those most affected are not being answered in a way to
allay those fears. Ms. Lee stated a speaker at the regular
Primm Towers tenant council meeting stated that once the Levy
Center was torn down for the Research Park, Primm would be next.
Ms. Volberding asked Ms. Lee to get the name of the speaker to
follow-up. This is the kind of "misinformation` that is making
further discussions concerning the Levy Center and the
multipurpose center difficult. Those present agreed to approach
the spcial committee and offer their assistance.
C. Volunteer Recognition
Ms. Volberding suggested that the Recognition Luncheon be
moved from September loth to October 1st. Those present agreed.
The plan is to not have a program but just a short ceremony to
present the volunteers with a small gift and provide a light
luncheon. There was unanimous support for this idea.
V. New Business
A. FY 1989-90 Budget
Ms. Volberding distributed information regarding the
process for preparing the Commission's Budget. It must be
submitted by Friday, September 16, 1988. The hearing wth Human
Services Committee will be Monday, September 26th. The
G
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Executive Committee, as described in the Commission's rules, is
responsible for working with staff to prepare a budget.
Chairperson Brother's polled Executive Committee members to
select a date for a working session. Those present agreed upon
August 30th.
Ms. Volberding explained issues for the Commission to
consider. These include increase to full --time for Ms. Wanner,
Nursing Home Ombudsman, adding a clerical support person,
part-time and possible expansion of key line items to better
reflect expenditures of the Commission. As in past years, the
budget guideline is a 1.5% increase for a continuation budget.
Any additions outside the 1.5% must be submitted separately.
The budget must be approved by the Commission at its September
IO, 1988 meeting.
B. Committee Reports
1. Long Term Care -- Mr. Barta called attention to the
proposed changes for Evanston's Long Term Care Ordinance, which
the Committee prepared. He summarized the changes/ proposals
which address: Advanced directives (living wills); staff ID
badges; Residents Rights; Restitution for rights violations;
and, smoking. Mr. Barta stated these proposals, if adopted by
the Commission, will be sent out for public comment and then
integrated with the material from the Mental Health Board,
Health Department and Law Department.
Ms. Volberding explained comments received thus far on the
Mental Health Board material focus on costs to implement and
staff qualifications. A meeting is scheduled with repre-
sentatives of providers to further discuss their concerns.
Mr. Barta called special attention to the 'purpose and
intent' section, stating this was adopted from information in a
Department of Public Aid report on quality nursing homes. Those
present congratulated the Long Term Care Committee for its
excellent work, after which Mr. Bryson made a motion, seconded
by Ms. MCCudden to adopt the proposed revisions, seek public
comment and continue to work towards a revised ordinance.
Motion carried.
Ms. Volberding provided further explanations of the
expected timeframtes for completion of this work.
2. Intergenerational -- Ms. Romain reported that the
Newsletter has been regenerated with new editorial staff, who
hope to have an issue out in early September. She also informed
those present that Ms. Volberding had done preliminary work on
the 'GateKeeper' training video with Family Counseling Services.
Ms. Romain explained that students working with the
V
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Murdough Foundation were near to completing 600 interviews and
would beige to pull together a report. They will attend the
next Committee meeting. She also mentioned the lap quilts Ms.
Elliott donated via the Illinois Guilter Association which are
to be distributed to nursing home residents.
Lastly, Ms. Romain reported ghat "P.I.E." presentations are
beginning to reap results; however, training for P.I.E.
volunteers will be postponed until September.
3. Housing -- In the absence of the Chairperson, Mr.
Bryson reported on discussions concerning the Dewey Community
Conference plan for the Lake/Ashland/Florence site. Mr. Bryson
also reported that one study of the Cradle raised concerns about
the cost of rennovation. The Committee is also studying
non -for -profit housing development strategies in order to work
more efficiently with different groups' proposals.
4. Home Health -- Ms. McCudden reported on a planning
meeting to offer a conference on Long Term Care/Home Care
Services. An adhoc committee was formed with representatives
from the Intergenerational, Long Term Care and Horse Health
Committees in addition to community representatives. The next
meeting is to be held in Septembcr. This conference would be
held in May, 1989 and would offer a variety of program offerings
geared towards families and consumers.
VI. Adjournment
There being no further business the meeting adjourned at
11:25 a.m. The next meeting will be Saturday, September 10,
1988 at 9:30 a.m.
Draft, not approved
Respectfully submitted,
Robert Campbell, Secretary
s
Draft, Not Approved
EVANSTON COMMISSION ON AGING -- REGULAR MEETING
SEPTEMBER 10, 1988
9:30 A.M.
MINUTES
Present: Russell Barta, Nancy Brothers, Prentis Bryson,
Mie Elliott, Mary Ann McOudden, Jane Punwani,
Adina Romain, Teresa Valdes, Stacy Sochacki
Presiding: Nancy Brothers, Chairperson
Staff: Helen McCarthy
Guests: Alderman Marge Wald, Helen Leister, Mary
Hunter, Ann Zetkovich
I. Call To Order
Chairperson Brothers called the meeting to order at 9:40
a.m.
II. Approval of Minutes
The minutes of the August 6, 1988 meeting were called. Ms.
Sochacki made a motion, seconded by Mr. Barta to approve the
minutes as presented. Motion carried.
III. Corn unications
Chairperson's Report
Introductions
Chairperson Brothers stated that Jane Volberding was ill
and that Helen McCarthy, Director of Health and Human Services
would provide staff support for this meeting. She introduced
Stacy Sochacki as a new member of the Commission and asked each
member to introduce him or herself to Ms. Sochacki.
Mectinq of Independent Senior Citizens of Evanston
A statement prepared by Dr. Ravenna which was presented to
the newly formed Independent Senior Citizens of Evanston was
distributed. In response to a question, Ms. Brothers clarified
that the original origins of this group was concern regarding the move of Levy Center.
Volunteer Recoqnition Dav
Chairperson Brothers reported that the volunteer recogni-
0
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tion luncheon will be held on October 15th.
Cancellation of Conference Plannin4 Meetinq
Chairperson Brothers announced that the meeting to plan for
the sprang conference will be postponed until Ms. Volberding
returns.
Department of Aqinq Assessment Tool
Chairperson Brothers reported on a training program she had
attended, sponsored by the Department on Aging, regarding a
revision to its assessment tool used in determining needs for
in -home services. She said the new assessment tool is much
longer and more cumbersome.
III. Unfinished Business
A. Election of Officers
The Nominating Committee moved that the following persons
serve as officers for September, 1988 to August, 1990:
Chairperson: Prentis Bryson, Vice Chairperson: Russell Barta,
Secretary: Robert Campbell. The slate of officers were
approved unanimously.
B. Budget Report
Ms. McCarthy summarized the budget which had been prepared
by Ms. Volberding and the Executive Committee. She pointed out
that the total budget request of $85,324 does not include the
proposed increase time for the Nursing Home Advocate. In
response to a question, she said that this budget does not
include an increase in secretarial time. Those present
discussed the difficulties in having inadequate secretarial
time. The Commission agreed it had resulted in delayed mailings
and most importantly, inappropriate use of the Director's time.
Ms. McCarthy suggested that since the secretary for the
Commission is shared with the Mental Health Board, and in her
perception, the Mental Health Board uses the secretary more than
50% of the time, it might be appropriate to raise this issue
with the Mental Health Board. Mr. Barta moved and Ms. McCudden
seconded a motion to ask the Chairperson to write a letter to
the Chairperson of the Mental Health Board, requesting a meeting
to explore ways to resolve this problem. The motion was
approved unanimously.
In response to a question, Ms. McCarthy explained that the
increases in the proposed budget result from a salary merit
increase, the addition of telephone charges to Department
budgets, and increases in medical insurance cost.
MM
Those present reviewed the four objectives contained in the
budget, and considered possible reordering of the objectives.
After discussion, it was decided to leave the final order of the
objectives up to Ms. Volberding based on her time and
priorities.
In response to a question, Alderman Wold said that the
Human Services Committee will consider the issue of the increase
in the Advocate's time from 80% to 100% when the Board and
Commission budgets are reviewed. This will be based on the
total funding available for any budget increases. Ms. Sochacki
moved, and Ms. Punwani seconded a motion to approve the budget
as submitted. The motion passed unanimously.
C. Transportation Report
Those present discussed the now shuttle bus operating in
the downtown area. It was felt that this bus might assist
persons at Primm Towers and Sherman House in getting not only to
the downtown area, but also to grocery stores. Ms. Valdes
moved, seconded by Ms. McCudden that the Executive Director
contact the Chamber of Commerce to request that copies of bus
schedules be printed and placed where seniors would see them,
particularly in senior housing buildings. She should also
formerly request that the Chamber of Commerce consider
modification of the bus route to include the Chicago Avenue
grocery stores, and the senior housing locations. Lois Lee, as
Chairperson of the Transportation Committee would be designated
to followup with the Chamber on this request. Motion passed
unanimously.
D. Department Formation Status Report
The Commission reviewed the draft position statement on the
formation of the Department of Senior Services. Mr. Barta said
he was still not clear about the statement of problems which
would necessitate a formation of a Department. He particularly
questioned the language on page 3, section 4, par. 1, which
stated that the problem 'seems to lie in the linkages between
these services and their availability and accessibility to a
single client'. He noted the tentativeness in wording about
problem areas. Others agreed that the problems were somewhat
unclear. Ms. McCarthy said that it is important for the
Commission to know what outcome its trying to obtain and what
role the Commission wants in realtion to service delivery. Does
it want to be responsible for service delivery? Does it want to
fund service delivery, or does it want to have a recommending or
advocacy function? Alderman Wold said that the proposed
solutions beginning on page 4 were very interesting. She said
that the Commission in no case should give up their role as a
citizen advocacy group, because this is very effective. The
concept of becoming a funding agency and participating in the
-4-
r�
Unified Budgeting process is an intriguing one. Ms. Brothers
reminded the Commission of Alderman Korshak's position of
favoring the formation of a Department of Senior Services, which
would have responsibility for all senior activities, including
recreational services. Ms. Punwani said that having a
multipurpose senior center might best address the client service
delivery issues and that a change in Commission structure may
not be necessary. Those present decided that they needed Ms.
Volberding's input before a decision could be made. Mr. Barta
moved to table this discussion until a future meeting. This was
approved unanimously.
IV. New Business
Committee Reports
Long Term Care -- Mr. Barta said he had not been able to
attend the last long term care committee meeting and there would
be no report.
Intergenerational -- Ms. Romain reported on the last
meeting of the Intergenerational Committee where Mike Murphy
from the Charlie Murdough Foundation and two young people
attended the meeting to report on the Elder -teen Project. She
said it was the most interesting presentation. She said that
even though the elderly population surveyed in this program were
not the most needy, they still had many significant problems.
The problems of transportation were paramount. A written report
of the survey results will be prepared.
Housing Committee -- Ms. Brothers reported on that the
Housing Committee had planned a presentation from Parkside,
however, the speaker did not attend.
Home Health -- No Report.
V. Other Business
Ms. Romain acknowledged
Chairperson and thanked her
joined in their thanks.
VI. Adjournment
Ms. Brothers' fine work as
for serving so well. All present
There being no further business, the meeting adjourned at
11:45 p.m.
Respectfully submitted,
_dd,c_ L, 0- 1'_�
)gelen Mccart y
EVANSTON COMMISSION ON AGING
REGULAR MEETING -- OCTOBER 1, 1988
MINUTES
Present: Russell Barta, Robert Campbell, Prentis
Bryson, Mie Elliott, Stacy Sochacki,
Paul Ravenna, Anne Knepper, Adina Romain,
Mary Ann McCudden, Jane Punwani
Presiding: Prentis Bryson, Chairperson
Staff: Jane Volberding
Guests: Carol Wilson
I. Call to Order
Chairperson Bryson called the meeting to order at 9:40 a.m.
He welcomed everyone to the meeting. There were no visitor's
comments.
II. Approval of Minutes — September 10, 1988
The minutes were called, after which Mr. Barta made a
motion seconded by Ms. McCudden to approve the minutes. Motion
carried.
III. Communications
A. Chairperson's Report
Chairperson Bryson expressed his desire that during his
tenure, members would continue their work towards the goal of
the Commission.
He reported on a meeting at which he represented the
Commission. It was sponsored by Suburban Cook County Area
Agency on Aging (SCCAAA) and is a vehicle for county -wide
advocacy on issues affecting older adults. This meeting's
emphasis was the LTC '88 campaign sponsored by many
organizations, such as AARP. One issue of this campaign is the
intergeneration nature of long term care. He expects to
continue to represent the Commission On Aging at this group's
meeting.
Chairperson Bryson briefly commented on the Commission's
budget hearing before the Human Services Committee. It was his
impression that everything went well and that information was
t -2-
well received.
He then asked for the Director's Report.
B. Director's Report
1. Ms. Volberding thanked everyone for their concern
during her recent illness and robbery. She reported that she
has found a new apartment and will be moving soon.
2. Announcements
Ms. Volberding shared information on the following
conferences and meetings:
a. Neighbors at Work/CBDA conference - 10/12-88 at
Northwestern University.
b. Governors Conference for the Aging Network - 10/23 -
2B/88 - Bismark Hotel, Chicago.
C. Alzheimer's Care Units: Segregate or Intergrate
10/23/88 - Bismark Hotel, Chicago (a pre -conference intensive).
d. National Guardianship Conference - 10/31 - 11/2/88 -
Bismark Hotel, Chicago.
e. Senior Congress - Empowerment '88 - 9/27 - 28/88,
Quincy, IL. This conference featured Rep. Claude Pepper and
focused on long term care issues.
f. Center for Applied Gerontology - Ms. Volberding
reported that this conference presented well-rounded discussions
of the possible intergenerational fight for health care,
especially among those who rely on public (government) funded
programs and assistance. After discussion, those present agreed
that Ms. Volberding should obtain a recording of the program to
share with the Commissioners.
g. Ms. Volberding shared some of the literature concerning
"LTC '88', and asked if the Commission wanted to get involved in
distributing information. Those present asked for additional
copies.
IV. Unfinished Business
A. Budget Hearing Report
Chairperson Bryson asked others who attended the hearing
to add their impressions to those reported earlier. Mr. Barta
stated that the Human Services Committee seemed supportive of
the Commission's operations. He noted their interest in the
1
-3-
proposal for a Department of Senior Services. He made special
note of Ms. Wanner's presentation and response to Committee
questions, stating she did an excellent job. Ms. McCudden added
that the Committee expressed their support for the Ombudsman
program.
Ms. Volberding explained the rest of the budget process,
after which Chairperson Bryson suggested each Commissioner
advocate for the Commission's cause. Ms. Knepper suggested
writing to the Bvanston Review. There was general agreement
that Commissioners would represent the Commission's needs and
proposals when called upon.
B. Volunteer Recognition
Ms. Volberding announded that after much scheduling
conflicts, the final date for the Volunteer Luncheon was
November 12th. Chairperson Bryson proposed moving the November
meeting from November 5, 1988 to November 12, 1988 and have the
meeting start at 9:00 a.m. to leave time to set up For the
Volunteer Luncheon. There was unanimous agreement to this
change.
V. New Business
A. Apointment of Committee Chairpersons and New Member(s)
3�ry50�"
Chairperson made made the following appointments for
one-year terms as per Commission rules:
1. Intergenerational Committee - Adina Romain,
Chairperson
2. Housing Committee - Mary Ann McCudden, Chairperson
a. Housing Committee - Helen Leister, Member
3. Home Health/Ad Hoc Committee - Jane Punwani and
Nancy Brothers, Co -Chairpersons
4. Long Term Care Committee - Russell Barta, Chairperson.
B. Revision of Commission Rules
Ms. Volberding suggested the Rules be amended to reflect
Commission practices concerning membership, terms of Committee
membership, Committees' duties and responsibilities and other
issues. Ms. Punwani made a motion, seconded by Ms. McCudden to
authorize the Director to draft revisions to the Commission's
Rules. Motion carried.
C. Committee Reports
1. Long Term Care -- Mr. Barta reported that after
receiving responses to the Commission's proposed changes to the
Long Term Care Ordinance, the Committee has decided to issue one
QC
answer to the comments. Mr. Barta stated there was no one,
common concern, except the need to have separate requirements
for retirement homes and nursing homes. Mr. Berta also reported
that the Chairperson of the Mental Health Board's Long Term Care
Committee has been talking with him regarding the Board's
frustration with the system used to regulate long term care
facilities. He discussed examples of recent problems at some of
the facilities. Ms. Volberding also pointed out some of the
topics for discussion at recent meetings with providers and the
Board. The Board is having a meeting on 1017/88 to discuss
these concerns. The next Long Term Care Committee meeting is
10/12/88.
2. Intergenerational --- Ms. Romain reported that the
Committee's newsletter should be ready this month. She reported
on a conference that she and Ms. Punwani attended which was
sponsored by Council for Jewish Elderly. Topic addressed
ageism, confronting and accepting one's mortality and the growth
of intergenerational programs. It also described how to start
such programs. The P.I.E program is beginning to place
volunteers in the schools. The next meeting is 11/10/88.
3. Housing -- Ms. McCudden reported that the Committee had
a guest presentation from Parkside Senior Services and their
proposal for developing the Cradle into congregate housing. The
Committee raised several questions for the Parkside representa-
tive. The Committee needs to define its role regarding
proposals such as this one.
4. Home Health/Ad Hoc -- Ms. Punwani reported that the
Committee began its planning for the Community Conference next
May. Ms. Punwani and Ms. Brothers were elected Co -Chairpersons.
The Committee is defining the target audience, the topics and
format for the conference. The Committee will be meeting
monthly on the first Wednesday. The next meeting is 11/2/88.
VI. Other Business
Ms. Volberding called attention to the material regarding
proposals for UBP funding. Mr. Berta made a motion, seconded by
Ms. Sochacki to send support letters, if the agencies request
thee. Motion carried.
VII. Adjournment
There being no further business, the meeting adjourned at
11:20 a.m.
Respectfully submitted,
Robert Campbell, /19acretary
t
Draft, Not Approved
EVANSTON COMMISSION ON AGING
REGULAR MEETING --- NOVEMBER 12, 1988
MINUTES
Present: Barry Isaacson, Catherine Spriegal, Paul Ravenna,
Adina Romain, Stacy Sochacki, Anne Knepper,
Russell Barta, Prentis Bryson, Mary Ann McCudden,
Jane Punwani, Robert Campbell, Teresa Valdes
Helen Leister
Presiding: Prentis Bryson, Chairperson
Staff: Jane Volberding, Director
Guests: Margaret Millie, Constance Williams, NU Students
I. Call to Order -- Introductions
Chairperson Bryson called the meeting to order at 9:05 a.m.
He thanked members for coming out in the inclement weather of
the day. He then introduced three new Commissioners: Helen
Leister, who serves on the housing Committee; Catherine
Spriegel, who serves on the Long Term Care Committee and Barry
Isaacson, who serves on the Housing Committee. He asked the
other Commissioners to introduce themselves.
II. Apporoval of Minutes - October 1, 1988
The minutes of October 1, 1988 were called. Mr. Barta
noted a correction on page 3 Section V.A. 'Chairperson Barta'
should read "Chairperson Bryson'. Hearing no other corrections
or amendments, Mr. Barta made a motion seconded by Ms. Sochacki
to approve the minutes as corrected. Motion carried.
III. Cow unications
A. Chairperson's Report
1. Monday night's (11-7) Human Services Committee meeting
and discussion of the Multipurpose Senior Center concept and
relocation of the Levy Center was well -attended. Chairperson
Bryson reported that questions raised were helpful in order to
present more information and thus create a better understanding
of the Commission's proposal. Since this item is on the agenda
further discussion was deferred.
2. Chairperson Bryson reported that in order to get better
acquainted with the workings of the Commission he is attending
Committee meetings. He commended members of the Long Torm Care
-2-
and Intergenerational Committees for their hard work. He also
shared a copy of the ETHS Newsletter, which had photos of Ms.
Romain and Ms. Punwani receiving awards for school volunteerism.
B. Director's Report
1. Ms. Volberding distributed the up -dated membership list
for the Commission. At next month's meeting there will be a
master schedule of all Commission and Committee meetings for
1989 available.
2. Ms. Volberding reported that she was asked to nerve on
Attorney General Neil Hartigan's Nursing Home Advisory Council.
3. Ms. Volberding also reported that she has been ask to
present at the Governors Long Term Care Conference next spring.
4. The new fiscal year for the Ombudsman program began
October 1. Ms. Volberding reported that the Commission received
the same award as last year, $12,177.00
5. Ms. Volberding distributed a thank you note from Ms.
Brothers. She asked if a similar gesture of thanks to Ms.
Elliott was of interest. Those present unanimously agreed.
IV. Unfinished Business
A. Draft Revision for the Commision's Rules
Chairperson Bryson asked Ms. Volberding to briefly
summarize the revisions in the Rules. Ms. Volberding stated
that the Rules needed to address how Committees do business and
further information on duties and responsibilities of members.
She also suggested there be a procedure similar to that for
officers which have been asked to step down, which would allow
due process. Those present agreed.
Mr. Barta offered Further suggestions for subjects to be
covered in the Rules. He explained that Commissioners may be
called upon from time to time to present testimony or to speak
on behalf of Commission positions. He suggested a section
addressing how that testimoney is prepared along with the
protocol on who would do presentations. To save time Mr. Barta
made a motion seconded by Ms. Sochacki for the Executive
Committee to meet and formulate said additions. In discussion
it was felt this was more important now that the Commission was
becoming more visible. Chairpersons of committees, for example,
might not always be the best voice for a position statement.
The question was called. Motion carried.
There was further discussion of typographical errors and
-3-
corrections, after which Mr. Isaacson made a motion, seconded by
Ms. Valdes to have the draft edited and brought back for review
at the next meeting. Motion carried.
B. Multipurpose Senior Center - Levy Center Relocation
Discussion continued regarding the kinds of information the
Human Services Committee was requesting. Dr. Ravenna reported
that the Committee seemed to be concerned with the concrete
needs of such a center and that the Commission needed to be
ready to answere those things. Ms. Volberding added that
questions were raised about the numbers of those currently
underserved or not served and what agencies and services would
be in this new center.
Ms. Sochacki stated that they also had comments concerning
the financing of a multipurpose center. Ms. Volberding stated
she had been in contact Jon Lavin, Executive Director of the
Suburban Cook County Area Agency On Aging (SCCAAA). Upon
questions Ms. Volberding explained the SCCAAA's role as the
'distributor' of Federal funds for services to persons over 60
under the mandates of the Older Americans Act. She stated she
asked Mr. Lavin to be at the November 21st meeting in the event
questions were raised concerning availability of funds. Dr.
Campbell questioned that, saying the Commissioners should have a
better understanding of funding sources before discussing them
as options for the City.
He added that two issues need to be nurtured, one is the
concept for a center and the other is the design. Ms.
Volberding reminded those present that the request to Human
Services from the City Manager was to decide on the site size
requirements so City staff can identify possible sites.
Ms. Valdes commented that one or a small group of
Commissioners should have in-depth preparation on the various
issues to represent the Commission.
Ms. Punwani raised a question concerning who would take on
the obligation to find funding and to propose operations
management of the new center. Ms. McCudden reminded those
present that the Commission does not necessarily have an answer
to every question nor should it be expected to. Ms. Punwani
asked if the Commission could postpone providing answers until
it had firm data. Ms. Valdes concurred stating we first needed
to know who is in need and what are the needs. Mr. Barta also
added that his impression from the Human Services Committee was
generalities were not satisfactory. Ms. Volberding explained
that she was collecting demographic data from Census analysis
and agency reports.
It was then moved by Mr. Barta and seconded by Dr. Campbell
-4--
to have the Executive Committee work with Ms. Volberding to
develop a response to the questions raised by Human Services.
Motion carried.
C. Transportation Issues
Ms. Volberding updated those present regarding the
Commission's role in providng information regarding the proposed
changes for CTA Route 0203. Council voted to accept the
resolution reducing the number of runs to hourly between 9 a.m.
- 3 p.m.
V. New Business
A. Committee Reports
1. Long Term Care Committee --- Mr. Barta discussed the
Committee's action to draft rules, policies and procedures for
the Ombudsman program. He then called attention of the
communication from Mr. Vanneman at the Georgian. He reported
that the Long Term Care Committee drafted a response which
acknowledged Mr. Vanneman's concerns, but that because of State
regulations it is the Committee's understanding that his
proposal, could not be considered. There being no objection the
Commission adopted the position of the Long Term Care Committee.
2. Intergenerational Committee -- Ms. Romain reported that
several members of the Committee attended a conference at Oakton
Community College regarding intergenerational programs. She
also announced that the Committee's newsletter was receiving
good "reviews'. She reported that P.I.E. volunteers are growing
slowly in number. Lastly she reported on the Northwestern
University 'Pet Pals' project which is now setting up a regular
visit schedule of at least 2 nursing home visits per quarter.
3. Housing Committee --- No report. Next meeting is
11-14-88 .
4. Home Health/Ad Hoc Committee -- Ms. Punwani reported
that plans for the May 20th Conference are getting clearer. The
conference is to explain the continuum of long terra care and
resources for caregivers. There will be focus -discussion rooms,
a resource fair, a film -video room and a keynote speaker.
VI. Announcements
A. Comments from Visitors
Chairperson Bryson asked the visitors to introduce
themselves and to offer any comments or questions. There were
no comments.
_5_
VII. Adjournment
There being no further business, the meeting adjourned at
10:35 a.m.
Respectfully submitted,
Robert Campbell, Secretary
Draft, Not Approved
r
r
EVANSTON COIrM4ISSION ON AGING
REGULAR MEETING -- OCTOBER 1, 1988
MINUTES
Present: Russell Barta, Robert Campbell, Prentis
Bryson, Mie Elliott, Stacy Sochacki,
Paul Ravenna, Anne Knepper, Adina Romain,
Mary Ann McCudden, Jane Punwani
Presiding: Prentis Bryson, Chairperson
Staff:
Quests:
I. Call to Order
Jane Volberding
Carol. Wilson
Chairperson Bryson called the meeting to order at 9:40 a.m.
He welcomed everyone to the meeting. There were no visitor's
comments.
II. Approval of Minutes - September 10, 1988
The minutes were called, after which Mr. Barta made a
motion seconded by Ms. McCudden to approve the minutes. Motion
carried.
III. Cor unications
A. Chairperson's Report
Chairperson Bryson expressed his desire that during his
tenure, members would continue their work towards the goal of
the Commission.
He reported on a meeting at which he represented the
Commission. It was sponsored by Suburban Cook County Area
Agency on Aging (SCCAAA) and is a vehicle for county -wide
advocacy on issues affecting older adults. This meeting's
emphasis was the LTC 188 campaign sponsored by many
organizations, such as AARP. One issue of this campaign is the
intergeneration nature of long term care. He expects to
continue to represent the Commission On Aging at this group's
meeting.
Chairperson Bryson briefly commented on the Commission's
budget hearing before the Human Services Committee. It was his
impression that everything went well and that information was
1 rl 1 11 1111 �I 1 IIIIII 1 111 ql 1 1 1' 1 1 1 of ' III II II I ' I I ' 1, II' 1 11 ' I I I I ' II' V A
-Z-
well received.
He then asked for the Director's Report.
B. Director's Report
1. Ms. Volberding thanked everyone for their concern
during her recent illness and robbery. She reported that she
has found a new apartment and will be moving soon.
2. Announcements
Ms. Volberding shared information on the following
conferences and meetings:
a. Neighbors at Work/CEDA conference - 10/12-88 at
Northwestern University.
b. Governors Conference for the Aging Network - 10/23 -
26/88 - Bismark Hotel, Chicago.
C. Alzheimer's Care Units: Segregate or Intergrate
10/23/88 - Bismark Hotel, Chicago (a pre -conference intensive).
d. National Guardianship Conference 10/31 - 11/2/88 -
Bismark Motel, Chicago.
e. Senior Congress - Empowerment '88 - 9/27 - 28/88,
Quincy, IL. This conference featured Rep. Claude Pepper and
focused on long term care issues.
f. Center for Applied {gerontology - Ms. Volberding
reported that this conference presented well-rounded discussions
of the possible intergenerational fight for health care,
especially among those who rely on public (government) funded
programs and assistance. After discussion, those present agreed
that Ms. Volberding should obtain a recording of the program to
share with the Commissioners.
g. Ms. Volberding shared some of the literature concerning
'LTC '888, and asked if the Commission wanted to get involved in
distributing information. Those present asked for additional
copies.
IV. Unfinished Business
A. Budget Hearing Report
Chairperson Bryson asked others who attended the hearing
to add their impressions to those reported earlier. Mr. Barta
stated that the Human Services Committee seemed supportive of
the Commission's operations. He noted their interest in the
-3-
proposal for a Department of Senior Services. He wade special
note of Ms. Wanner's presentation and response to Committee
questions, stating she did an excellent job. Ms. McCudden added
that the Committee expressed their support for the Ombudsman
program.
Ms. Volberding explained the rest of the budget process,
after which Chairperson Bryson suggested each Commissioner
advocate for the Commission's cause. Ms. Knepper suggested
writing to the Evanston Review. There was general, agreement
that Commissioners would represent the Commission's needs and
proposals when called upon.
B. Volunteer Recognition
Ms. Volberding announded that after much scheduling
conflicts, the final date for the Volunteer Luncheon was
November 12th. Chairperson Bryson proposed moving the November
meeting from November 5, 1988 to November 12, 1988 and have the
meeting start at 9:00 a.m. to leave time to set up for the
Volunteer Luncheon. There was unanimous agreement to this
change.
V. New Business
A. Apointment of Committee Chairpersons and New Member(s)
Chairperson Barta made the following appointments for
one-year terms as per Commission rules:
1. Intergenerational Committee - Adina Romain,
Chairperson
2. Housing Committee - Mary Ann McCudden, Chairperson
a. Housing Committee - Helen Leister, Member
3. home Health/Ad Hoc Committee - Jane Punwani and
Nancy Brothers, Co -Chairpersons
4. Long Term Care Committee - Russell Barta, Chairperson.
B. Revision of Commission Rules
Ms. Volberding suggested the Rules be ascended to reflect
Commission practices concerning membership, terms of Committee
membership, Committees' duties and responsibilities and other
issues. Ms. Punwani made a motion, seconded by Ms. McCudden to
authorize the Director to draft revisions to the Commission's
Rules. Motion carried.
C. Committee Reports
1. Long Term Care -- Mr. Barta reported that after
receiving responses to the Commission's proposed changes to the
Long Term Care Ordinance, the Committee has decided to issue one
UYE
answer to the comments. Mr. Berta stated there was no one,
common concern, except the need to have separate requirements
for retirement homes and nursing homes. Mr. Barta also reported
that the Chairperson of the Mental Health Board's Long Term Care
Committee has been talking with him regarding the Board's
frustration with the system used to regulate long terra care
facilities. He discussed examples of recent problems at some of
the facilities. Ms. Volberding also pointed out some of the
topics for discussion at recent meetings with providers and the
Board. The Board is having a meeting on 10/7/88 to discuss
these concerns. The next Long Term Care Committee meeting is
10/12/88.
2. Intergenerational -- Ms. Romain reported that the
Committee's newsletter should be ready this month. She reported
on a conference that she and Ms. Punwani attended which was
sponsored by Council for Jewish Elderly. Topic addressed
ageism, confronting and accepting one's mortality and the growth
of intergenerational programs. It also described how to start
such programs. The P.I.E program is beginning to place
volunteers in the schools. The next meeting is 11/10/88.
3. Housing -- Ms. McCudden reported that the Committee had
a guest presentation from Parkside Senior Services and their
proposal for developing the Cradle into congregate housing. The
Committee raised several questions for the Parkside representa-
tive. The Committee needs to define its role regarding
proposals such as this one.
4. Home Health/Ad Hoc -- Ms. Punwani reported that the
Committee began its planning for the Community Conference next
May. Ms. Punwani and Ms. Brothers were elected Co -Chairpersons.
The Committee is defining the target audience, the topics and
format for the conference. The Committee will be meeting
monthly on the first Wednesday. The next meeting is 11/2/88.
VI. Other Business
Ms. Volberding called attention to the material regarding
proposals for UBP funding. Mr. Barta made a notion, seconded by
Ms. Sochacki to send support letters, if the agencies request
them. Motion carried.
VII. Adjournment
There being no further business, the meeting adjourned at
11:20 a.m.
Respectfully submitted,
Robert Campbell, Secretary
Draft, not approved
EVANSTON COMMISSION ON AGING
REGULAR MEETING -- DECEMBER 3, 1988
MINUTES
P-esent: Barry Isaacson, Catherine Spriegel, Helen
Leister, Stacy Sochacki, Teresa Valdes, Jane
Punwani, Russell Barta, Adina Romain, Nancy
Brothers, Anne Knepper, Paul Ravenna, Mary Ann
McCudden, Robert Campbell
Presiding: Prentis Bryson, Chairperson
Staff: Jane Volberding, Director
Guests: Mie Ellliott, Anne Zitkovitch, Mary Hunter,
Constance Williams
I. Call To Order
Chairperson Bryson called the meeting to order at 9:40 a.m.
He briefly summarized the outcome of the Executive Committee
which was held November 15th. Details will be discussed later
in the meeting. Chairperson Bryson then announced the
retirement of Mie Elliott from the Commission. He asked Robert
Campbell, Secretary to read the "Thank you" to Ms. Elliott. Ms.
Elliott was given a small plant as well. She thanked those
present, saying she would still be active with the Committees of
the Commission.
II. Approval of Minutes - November 12, 1988
The minutes of November 12, 1988 were called. Ms. Sochacki
made a motion, seconded by Ms. MCCudden to approve the minutes.
Motion carried.
III. Communications
A. Chairperson's Report
Chairperson Bryson deferred his report to items bung
discussed later in the meeting. r
B. Director's Report
Ms. Volberdxng shared the following information:
1. Ald. Wold expressed her thanks and that of the Human
Services Committee, regarding Mr. Campbell's offer to have the
Commission pull together the needed information concerning the
multipurpose center proposal before the Committee. Sne was
unable to attend today's meeting because she was attending the
National League of Cities meeting in Boston.
4
-2-
2. Ms. Volberding distributed the schedule of meetings for
1989.
3. Ms. Volberding shared information about the new member
orientation held November 29th. Those who attended felt it was
helpful.
4. Ms. Volberding announced that the Area Agency on Aging
was sponsoring a "free phone call" day for older adults.
Merrill Lynch is supplying the phone bank at their offices at
the Merchandise Mart. It will be Saturday December 17th from
10:00 a.m. - 1:30 P.M. Refreshments will also be available.
Transportation is up to the individuals or groups interested in
participating. Ms. Romain suggested that Carolyn Wanner,
Ombudsman, could check on nursing home residents interested. it
was also suggested that the Commission submit the information to
the Review for community announcements.
5. LTC 88 - Save Medicare -- Ms. Volberding distributed
literature regarding these two issues.
6. f4s. Volberding distributed two memos for discussion
under "New Business".
7. Ms. Volberding announced the next meeting of 'SAGE' on
Tuesday, December 13th at 11:00 a.m., at the AAA offices. Mr.
Bryson will accompany Ms. Volberding to the meeting.
B. Ms. Volberding announced she will be taking a holiday
break December 22 - 28th.
IV Unfinished Business
A. Rules of the Commission
Chairperson Bryson asked Ms. Volberding to explain the
latest revisions. Ms. Volberding explained that the underlined
language was that which the Executive Committee decided at its
meeting. Ms. Punwani added some editorial changes. Mr. Barta
asked for clarification of the last part of the new proposals.
After discussion Ms. Volberding proposed amended language. J
Those present found it acceptable. Ms. Volberding asked if the
rules schould include some general rules for all Committees in
addition to the specifics for the two of the Committees. Those
present agreed, after which Ms. McCudden made a motion seconded
by Ms. Spriegel to add general requirements for all committees
to the Rules. Motion carried. Ms. Spriegel then made a motion
seconded by Ms. Knepper to approve the revisions thus far.
Motion carried.
B. Levy Center - Multipurpose Center Update
Chairperson Bryson called upon Mr. Campbell to nignlight -
and summarize the Human Services Committee discussion on =
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November 21st.
Mr. Campbell stated that there seemed to be a struggle
going on among the members of the Committee regarding the need
for information to back acceptance of the concept of a
multipurpose center, but there was no direction as to how to get
that information. Mr. Campbell stated he conferred with Mr.
Bryson and then offered the services of the Commission to pull
together that information. Ms. Campbell and Dr. Ravenna pointed
out the following pieces of information were requested:
- actual agencies which would be involved
- types of services
- organizational, administrative and management plans
- additional costs
- square footage needs
- role of City Management
- funding: Capital and on -going
Ms. Volberding added that in order to pull together the
information most efficiently, staff from the Recreation Dept.
will join her and Ms. McCarthy in preparing the report which
would then come as a staff report rather than a report from
either party. Mr. Campbell stated his impression was the
Commission was to produce the report, but if the staff report is
more appropriate, that would be acceptable. Mr. Barta
questioned the effect on the role of the Commission if the
report did not come from it. Chairperson Bryson reminded those
present of the goal/objective of the Commission is to seek the
development of a multipurpose senior center, thus our efforts in
any form should seek the accomplishment of that goal.
Ms. Punwani pointed out the different impact of information
from staff vs. that from a citizen's board or commission. Ms.
Brothers commented that this information document is only the
beginning of the advocacy that will be needed to see the
Commission s goal realized. ids. McCudden observed tnat it will
not be forgotten that the Commission was responsible for seeing
that the information needed by the Human Services Committee was
obtained, but they recognized the need to obtain and include the
Recreation Department in this process. Mr. Campbell pointed out
that it would be advantageous for the Human Services Committee i
to get a vote from the two boards/commissions regarding this
information. Ms. Sochackl then made a motion, seconded by Dr.
Ravenna, that the Commission should vote upon the contents of
this document in such a way that it would enhance its impact
upon the Human Services Committee. Motion carried. in further
discussion Mr. Isaacson asked about time -frames in order for the
Commission to review it and still have it presented to the Human
Services Committee in a timely fashion. Ms. Valdes made a
motion seconded by Mr. Isaacson to authorize the Executive
Committee to meet and review the document thus representing the
position of the entire Commission, if the time -frame did not
allow for the Commission to do so by its January meeting.
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Motion carried.
Ms. Romain asked about the management/administrativo plans
for this center. Ms. Volberding explained the types of options
which she and Recreation Dept. staff were developing.
Ms. Volberding summarized Alds. Collens and Davis' report
on their visit to the North Shore Senior Center and how that
visit was beneficial for the entire Committee's ability to
visualize such a renter in Evanston.
Dr. Ravenna stated the need to remember that the Recreation
Department has a large investment from staff and loyal members
of the Levy center whose needs must be considered. Ms.
Volberding also suggested the Commission consider what services
are most needed in a center and ensure that those services
remain in consideration.
V. New Business
A. Committee Reports
1. Long Term Care Committee
Mr. Barta called attention of the draft of a response to
Mr. Vanneman of the Georgian. Mr. Barta reported on the Public
Health Director's statement at the last Committee meeting on how
ong this issue has been a point of contention between the
Georgian's management and the Health Department. Mr. Campbell
asked if the tone of the letter seemed to be a legal opinion.
Mr. Isaacson said it could be, but, if the comments are based on
information from the Health Department, then it is Just
reporting that information. Mr. Barta and Ms. Punwani offered
some minor changes. Ms. Knepper pointed out the need to address
both independence of one s physical abilities and autonomy of
one's mental abilities. Ms. Sochacki made a motion seconded by
Mr. Barta to approve the letter. Motion carried.
Mr. Barta also updated the Commission regarding progress
with the Long Term Care ordinance revision. He stated that
State and Federal law changes are occurring so frequently that
it's becoming difficult to finalize a draft. Ms. Volberding
added that staff are still working towards a Januari completion
for at least the first phase. Staff will be spending one whole
day on developing the draft, which follows upon weekly meetings
for the last three months. The next meeting is 12-1.3-88.
2. Intergenerational -- Ms. Romain summarized the
Murdough Foundation's "Elder Teen Project" report. She
highlighted recommendations which encourage and support
Intergenerational activities. The foundation plans to fund
rather agencies Intergenerational programs as well as offer
another teen program this summer. Ms. Romain said copies of the
Will 11 11 II 'T �' �MII'Il�l�l+'I l III IIIIIlA�IIA�I�II� � � ' ' ' � � PI I � � � II I�� iIl I II1I1111 I IIII II I I
, , , . I I I Ih
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report are available. Mr. Barta asked for one. There was some
discussion about the findings and how the information is a
beginning to shaping the "picture" of Evanston's Older
population.
3. Housinq -- Ms. McCudden reported on the meeting held
just before the Commission's meeting. There is no further
update on the Cradle. The Committee heard a presentation from
Elaine Greenbaum at Hope Through Housing, a local not -for -profit
developing affordable housing for special needs populations.
The group has purchased the District #65 Theater Building at
Oakton/Asbury. The plan is for 8 townhomes, 5 which would be
sold at fair market value; the remaining 3 would be for use by
young adults with DD, a single parent family, and the elderly.
They go before Zoning in January and are seeking support for
their plan.
The Committee asked for more information before agreeing to
offer written support.
4. Ad Hoc/Home Health --
meeting is December 7th.
B. Other Business
No further report. The next
1. Vehicle License Stickers
Chairperson Bryson asked those present to review the
material distributed earlier and to open discussion. Ouestions
were raised concerning the types of action which the Commission
could recommend. Ms. Brothers stated that if the City reverted
to the previous system, a notice could go out which states those
eligible for the discount and who had already purchased the
sticker would have to request a refund; otherwise no refund
would be made. Mr. Isaacson asked if we could find out how many
people were affected by the change in order to see if there is a
measurable revenue impact. If not, an Ordinance to revise the
s-stem and restore the discount is not unreasonable. Mr. Barta
then made a motion, seconded by Ms. McCudden to send a letter to
the appropriate party recommending that an Ordinance be drafted
and adopted which would 1} Restore the discount program and 2)
offer refunds to those eligible who request it. Motion carried.
2. Senior Taxi Cab Coupon Program
Chairperson Bryson asked those present to review the
information distributed earlier. He asked Ms. Volberding to
briefly discuss the history of the program, after which there
was discussion of the nature of the contract and its
specifications.
Mr. Barta stated there was a need to examine the contract
to see if drivers' incomes are affected by participating in the
program. Ms. Volberding stated she was not able to review the
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contract with that kind of legal question. Ms. Brothers
suggested reviving the Ad Hoc - Transportation Committee and
have it seek answers to these issues. Chaiperson Bryson
suggested Mr. Isaacson should serve on the Committee as he is an
attorney and can review the contract. Mr. Campbell made a
motion, seconded by Ms. Valdes to have this Committee prepare a
position statement which supports the taxi coupon program,
encourages its continuance and states the continuaton should not
increase the cost of the program for the eldery participants.
Motion carried.
3. Evanston Town Center Shuttle
Ms. Brothers inquired about the response of the Chamber of
Commerce to the Commission's request to expand the Shuttle's
route. Ms. Volberding explained that her conversations with the
president, at the time, resulted in no possible expansion. Ms.
Valdes asked about ridership and sought reasons for the
Chamber's response. Ms. Valdes then made a motion, seconded by
Ms. Knepper to ask the Chamber how they decide the use and route
of the shuttle and why it couldn't be expanded. Ms. Sochacki
pointed out that since there is a new president of the Chamber
we should raise the issue again. Following this discussion, Ms.
Valdes withdrew nor motion. Ms. Sochacki made a motion,
seconded by Ms. Valdes to raise the question of changes in the
route to accommodate more senior passengers and the rationale
behind the existence of the shuttle in a letter to the new
president of the Chamber. Motion carried.
4. Evanston Library Board
Chairperson Bryson shared correspondence he received
concerning lobbying efforts of the Board to get progress on the
new library. Several other members of the Commission also
received the letters. Since it was not addressed to the
Commission it was felt that individuals should decide how to
respond, but that it was not appropriate to draft a Commission
response.
VI. Announcements
}
There were no comments from visitors. Mr. Barta took the
opportunity to again thank Ms. Brothers for her leadership as
Chairperson. Ms. Brothers gave a special thank you to the
officers who served with her.
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VIX. Adjournment
There being no further business, the meeting adjourned at
12:10 p.m.
Respectfully submitted,
Robert Campbell, Secretary