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Home My WebLink AboutMinutes 1988MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF FEBRUARY 8, 1988 Members Present: Robert Shcnk, Finance Director Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of water 5 Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent: Stephen T. Pudloski, President Others Present: Herb Hill, Attorney for the Hoard The Board of Local Improvements met on February 8, 1988 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. In the absense of the President of the Board, the Engineer for the Board called the meeting to order at 3:10 P.M. The first order of business was to review the minutes for the meeting of January 11, 1988. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. The next order of business was to review the bids for special Assessment 1371, the paving of an alley North of Grove and East of Hinman. The Engineer for the Board distributed the bid tabulation sheets and noted that the apparent low bidder was Capitol Cement Company in the amount of 149,800. Also, he stated that the Engineer's Estimate was $59,712.50, therefore, the low bid of Capitol Cement Company was 16.6% under the Engineer's Estimate. A discussion ensued in which the Attorney for the Board was requested to review the State Statutes concerning a deviation of greater than 10% from the Engineer's Estimate as it relates to the special assessment process. Xr. Clkowski made a motion to approve the award of the contract for paving to Capitol Cement Company in the amount of their bid which was seconded by Mr.=igurelli. The motion passed unanimously. The bid tabulation sheets were entered into the record as Exhibit 'A'. Following the agenda, the next order of business was to review the bids received for Special Assessment 1370, that is, the pavir,c of segments of Clifford Street, Bernard Place and Isabella Street in the northwest section of the city. The Engineer for the Board distributed the t:: tan_;:ation sheets indicating that Alternate 11 was for paving with aspha'- -._rep- Alternate ¢2 was the paving with concrete. The Engineer for the Boa,-J o,:t tl-at Capitol Cement Company was the over-all apparent low bi^-ar when comparing both asphalt and concrete bids. He also pointed out that Engineer's Estimate for concrete paving was $270,740.50 whereas the rid of Capitol Cement Company was $179,874.00 which is 34% under the £ng:neer's Estimate. He drew attention to line items for Special Excavation, Tre-c- Bacrfill, P.C.C. Pavement and four (4) types of sewers stating that Capit-1 Cement Company had bid these items well below all other bidders. He also ;7:ntea ost that r ' � Page -2- BLI Minutes of 2-8-88 Capitol Cement Company had placed a dollar per cubic yard for installing Trench Backfill whereas the lowest bid on Trench Backfill had been $18.00 per cubic foot, thus representing a substantial portion of his low bid. Capitol Cement Company believes that they will be able to use the existing virgin granular soil for backfilling purposes. A discussion ensued in which again, the Attorney for the Hoard was requested to review the relationship of the Engineer's Estimate to the low bid which is in excess of 10% below the estimate. Mr. Olkowski made a motion to award the contract to Capitol Cement Company which was seconded by yr. Shonk and the motion passes unanimously. The bid tabulation sheets were entered into the record as Exhibit 'B". Next, the Engineer for the Board distributed the Status Reports on the Special Assessments in the First Three Years of a Five Year Plan. A discussion ensued in which the status of each special assessment project was reviewed and commented on. The Attorney for the Board reported that Special Assessment 1363, the paving of Elmwood Avenue and Special Assessment 1364, the paving of Isabella Street east of Sheridan Road had their rolls confirmed in court on this date. Also, that tentatively, he would file in the Circuit Court to have a legal hearing for Special Assessment 1365, the paving of Hawthorne Lane and have its roll confirmed on April 7, 1988. Mr. Hill was requested to give an opinion on the ability of the Board to offer Mr. Hoffman, the owner of the real estate which must be acquired to pave Highland Avenue, a dollar amount equal to his special assessment for exchange of the land, that is, the City would pay his special assessment. The Attorney for the Board felt that this was appropriate and stated that he would review the state statutes so as to advise the Board. There being no Other Business, Mr. Shonk made a motion _-) adjourn which was seconded by Mr. Figurelli. The meeting was adjourned 3'_ 3:35 P.M. The next reoular meeting of the Board of Local Improve7ent's will be March 14, 1988 at 3:00 P.M. in Room 3650 of the Civic Center. James S. ':onkinson �, City Engineer JST:dt cc: Joel M. Asprooth Kristen Davis Kathy Brown Herb will . 1. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 14, 1988 Members Present: Stephen T. Pudloski, President Robert Shank, Finance Director Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of Water 6 Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Herb Hill, Attorney for the Board The Board of Local Improvements met on March 14, 1988 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:05 P.M. The first order of business was to review the minutes of February 8, 1988. Mr. Olkowski made a motion to accept the minutes as written which was seconded by Mr. Figurelli. The minutes were approved unanimously. The next order of business was to review and set the public hearing dates for S.A. 1372, S.A. 1373 and S.A. 1375. The Engineer for the Board presented plans and the estimate as well as the fact sheet for the paving of Livingston Street, S.A. 1372. He drew attention to the plans and indicated the work was being done under the Special Assessment project and the work that was being completed for the Northwestern University. By way of the fact sheet, he showed that the total cost of the Special Assessment was 478,602.08 which included Engineering and Other Legal Costs. Also, that the cost per assessable foot was �99.00 when compared to the 2/3 Rule which indicated the cost would have been 4255.27. He also stated that Northwestern University was contributing $11,079.00 toward the installation of the sewer and a sum of $9,506.50 for the work to be done an the University property, as part of this contract. A discussion ensued in which the President and the Engineer for the Board explained how the contribution from the University related to the Special Assessment in response to an inquiry by the Attorney for the Board. In response to an inquiry by Mr. Olkowski, the President o: the Board stated that the bushes that were to be installed at the end of the public right-of-way on Northwestern's property would be maintained in the .`Liture by Northwestern University. Mr. Olkowski made a motion to accept the Engineer's Estimate, adopt the Resolution for the project and set a public hearing date. This was seconded by Mr. Shank and all members of the Board concurred. The President then set the public hearing for Special Assessment 1372 as April 20, 1988 at 7:30 P.M. The President of the Board directed the Engineer for the Board to send out the necessary notices and informed him that prior to notifying the citizens that the Ward Aldermen would have to review the plans. Page -2- BLI Meeting 3/14/88 Next, the Engineer for the Board presented the plans and estimate as well as the fact sheet for the paving of Wesley Avenue, South of Lincoln Street, S.A. 1373. The Engineer for the Board discribed the project, whereupon a discussion took place concerning the need for a fire hydrant at the southern end of Wesley Avenue. Mr. Figurelli stated that he would install the fire hydrant. Also, Mr. Olkowski drew attention to the bushes at the end of the cul-de-sac and requested information as to who would maintain them. It was pointed out that probably nobody would maintain them but they were included on the plans as a method of finishing off the project at the cul-de-sac and certainly that they can be eliminated at the public hearing if that is the wish of the residents. The Engineer for the Board then drew attention to the Engineer's Estimate for the project which is 445,706.98 which includes Engineering and Other Legal Costs. Again, in comparison to the 2/3 Rule, it was determined that the direct cost per assessable foot would be $99.00 as opposed to the $290.20 determined by the 2/3 Rule. A discussion ensued in which the public benefit and the private benefit was examined. Mr. Shonk made a motion to accept the Engineer's Estimate, adopt the Resolution for the Special Assessment and to set a public hearing date. Mr. Figurelli seconded the motion. The motion passes unanimously. Mr. Pudloski set the public hearing date for the paving of Wesley Avenue for April 28, 1988 at 7:30 P.M. Mr. Tonkinson then presented the plans and estimate as well as the fact sheet for the paving of Prospect Avenue from Central Street to Park Place. The members of the Board reviewed the plans. A discussion ensued concerning the replacement and installation of the segment of sewer between Hartzell Street and Park Place. The Engineer for the Board explained that the existing sewer line terminates mid -block and flows to the north. The proposed sewer would reverse the flow from the north to the south and would reduce the maintenance problems caused by a dead-end sewer. Mr. Figurelli stated that a water line had to be installed within these two blocks prior to the paving of Prospect Avenue. He indicated that he would have to check to see what the status of the water line was and he would guarantee that it would be installed in advance of any work that needed to be done under the special Assessment. The Engineer for the Board indicated because this was in the 6th Ward that two alternates for paving were being proposed, paving with asphalt and paving with concrete. With the use of the Engineer's Estimates and the fact sheet, the Engineer pointed out that the total cost of the project as estimated for paving with asphalt was $109,021.80 which included the Engineering and other Legal Costs, whereas the estimate for paving with concrete was t124,584.82. The Estimate for paving with concrete also included Engineering and Other Legal Costs. He pointed out that the cost for installinc the sewer is estimated at $33,864.00 and would be funded by the sewer f_nd. Mr. Figurelli made a motion to accept the Engineer's Estimate, adopt a Resolution for paving and set a public hearing date. This was seconded by Mr. Olkowski and the motion passes unanimously. The President then set the date for the public hearing as May 5, 1988 at 7:30 P.M. for the paving of Prospect Avenue. Page -3- BLI Meeting 3/14/88 The next order of business was to review the plans for the paving of Darrow Avenue and Grove Street, Project CD-029. The Engineer for the Hoard presented the plans stating that the project would have been a Special Assessment had no other funds been available for financing the project; however, Community Development Block Grant funds were allocated for paving these half block segments of streets. The Engineer for the Board drew attention to the fact sheet for this project which indicated that the total estimated paving costs for Darrow Avenue is 430,012.00 and Grove street is $31,999.00. Therefore, the total cost of paving the two segments is estimated at $62,011.00. He drew attention to the cost of the sewer work which is needed on the project, showing that it is 436,732.00. The sewer work is to be funded by sewer funds. The total cost of the project including paving costs and sewer costs is J98,743.00. Mr. Tonkinson stated that there is no need for a public hearing but that he would contact the Ward Aldermen to arrange for a public meeting for the project. The next order of business was a review of the Status of the First Three Years of the 5-year Plan for Street Paving. The President drew attention to the Status Report which was furnished and the Engineer for the Board stated that Highland Avenue still required a meeting with Mr. Hoffman to negotiate a price for the needed right-of-way and that he would do that this week. The Attorney for the Board stated that Hawthorne Lane is scheduled for its final legal hearing on April 14, 1988. It was pointed out that Special Assessment 1363, the Paving of Elmwood Avenue had its final court hearing on February 8, 1988 and that the project is completed. The Paving of Isabella Street, Special Assessment 1364, had its final court hearing on February 8, 1988 and this project is complete also. The Engineer for the Board stated that Special Assessment 1367, the Paving of Poplar Avenue and Jenks, Special Assessment 1368, the Paving of Colfax Place, Special Assessment 1369, the Paving of Dartmouth Place and Special Assessment 1370, the Paving of Clifford, Bernard and Isabella will have their pre -construction meetings within the next two weeks and work will probably begin in the early part of April. The President pointed out that the status of the Unpaved Streets for FY88 and FY89 were current as reviewed by the Board today with the exception of Culver Street. The Engineer for the Board reported that Culver Street has been designed and will be brought before the Board at its next meeting. The President of the Board requested that Mr. Tonkinson provide him with copies of the plans for Hawthorne Lane so that mr. Fred GG.sllen of the Parks Department can field check the area adjacent to McCormick Boulevard which will be landscaped this spring. He reminded all r.embers that a corn^.it7ent had been made for the staff to meet with a committee that was formed prior to the Page -4- BLI Meeting 3-14-88 paving of Hawthorne Lane in order to determine the best foilage to be used in landscaping this area. He also stated that the funds for financing this landscaping would come from the General Obligation Bond funds allocated for the Paving of Unpaved Streets. Mr. Pudloski then stated that in the interim period, until a Director of Public Works is selected, that Mr. Tonkinson will be Acting President of the Board of Local Improvements. There being no other Business, the President adjourned the meeting at 4:20 P.M. The next regular meeting of the Board of Local Improvements will be April 11, 1988 at 3:00 P.M. in Room 3650 of the Civic Center. Jame7S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth Kristen Davis, - Kathy Brown Herb gill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF APRIL 11, 1988 Members Present: Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of Water & Sewer Dept. James S. Tonkinson, Acting President and Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: Herb hill, Attorney for the Board The Board of Local Improvements met on April 11, 1988 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Acting President called the meeting to order at 3:10 P.M. The first order of business was to review the minutes of March 14, 1988. Mr. Figurelli moved to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. Referring to the Agenda, the Acting President stated that Item 3, Other Business, would be addressed prior to Item #2 on the Agenda. The Attorney for the Board stated that he had two (2) items that he wished to report. He stated that the legal hearing for Special Assessment 1365 is scheduled for 10:00 A.M.., April 14, 1988. He also stated that the Resolutions for Special Assessments 1372, 1373 and 1375 were executed and that his secretary is ready to prepare the necessary documents for the public hearings on these projects. A discussion ensued in which it was determined that the adhering resolution and the Boards recommendation should be available at each hearing. Under Other Business, the Board discussed the manner of spreading the roll for Prospect Avenue with the Engineer for the Board stating that the past president and he had discussed a slight change in the policy while composing the roll. A discussion ensued in which the Attorney for the Board suggested that the policy not be deviated from and in spreading the roll, the definition of direct assessment and indirect assessment be adhered to as in all previous special assessments in that it is more defensible in a court of law. Mr. Olkowski made a motion to adhere to the previous policy which was seconded by Mr. Figurelli. The motion passes unanimously. Returning to Item 12 on the Agenda which is identified as a +pork Session for a 5-Year Plan for Street Paving, the Engineer for the Board ..stributed the current 5-Year Plan. Referring to a memorandum written ny the past President, Stephen Pudloski, he directed the Board to revise the 5-Year ?lan by placing that segment of Poplar Avenue from Lincoln Street to Livingston Street in the 1990-91 element and replacing is replaceing the 1989-90 element with the short street paving of the dead-end segments of streets south of South Blvd., i.e., Arnold Place, Michigan Avenue and Judson Avenue. The chance :could decrease the total cost of the street paving in 1989-90 by t166,300 and increase the element for street paving for 1990-91 by t166,300. The Engineer for the Board Page -2- �•� BLI Meeting of April 11, 1988 explained that this was being done in order to correlate the street paving work with commuter parking and station work that will be done by Metra. Mr. Qlkowski made a motion to incorporate the changes and make the modifications to reflect these changes in the 5-Year Plan. This was seconded by Mr. Figurelli and the motion passed unanimously. There being no further business, Mr. Figurelli made a motion to adjourn the meeting which was seconded by Mr. Olkowski. The meeting was adjourned at 4:12 P.M. The next regular meeting of the Board of Local Improvements will be May 5, 1988 at 3:00 P.M. in Room 3650 of the Civic Center. Additional meetings of the Board of Local Improvements concerning public hearings Will be posted on the bulletin boards in the Civic Center. CCa), mes S. Tonkinson C. Engineer JS'T : d t cc: Joel M. Asprooth Kristen Davis ✓ Kathy Brown Herb Rill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF APRIL 20, 1988 Members Present: James S. Tonkinson, Acting President and Engineer for the Board Robert Shonk, finance Director Richard figurelli, Superintendent of 'dater 5 Sewer Dept. Thomas Olkowski, Superintendent of Street Department Members Absent: None Others Present: Those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed paving of Livingston Street from Eastwood Avenue to 216' East of Eastwood Avenue, Special Assessment 1372, at 7:30 P.M. in Room 3650 of the Civic Center located at 2100 -Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:40 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board and informed those present that the Engineer for the Board is the Acting President of the Board in the absence of a Director of Public Works. The Chair then explained the purpose for the Board and the need to follow state statutes in carrying out the special assessment proceedings. He also explained the mandate of the City Council in 1979 for paving all of the unimproved streets in the which, at the time, represented approximately 14.5 miles of streets. He explained the cost -sharing process as put forth by Resolution 72-R-74 which was reaffirmed by the City Council in its mandate of 1979. He described the action taken by the Board and the City Council to date concerning these unimproved streets and indicated that approximately four (4) miles of streets remain to be paved. The Chair then turned the meeting over to Mr. Robert Shonk wno explained the special assessment procedures as they relate to collections and nilling. Mr. Shonk informed those present of the ability to make payments over a ten year period on the assessment with 7% simple interest being paid on the unpaid balance annually. He also stated that the billings for the assessment are initiated by the City of Evanston and are sent out on t".e 15_' .f December and become due on January 2nd of the following year. He ex::u:ne_ _~at when the project is complete the necessary papers are filed in tie Circ,:t Court of Cook County and at that time the Court will order collection. There being no further questions concerning the billinc and collection procedures, the Engineer for the Board described the scope of the project and the relation of it to the Engineer's Estimate. He also indicated that in calculating the assessments that the 2/3 Rule would have made :':e cost per assessable foot approximately t255.00 and therefore t^e -ax:-_- amount of t99.00 was used. He also explained that the indirect as.ess-e-_ :ould ne 1/4 of the 09.00 or �24.75 per foot. s; ► Page -2- . Public Hearing S.A. 1372 The Engineer for the Board, with the use of visual aids present, explained the overall design and answered questions concerning drainage, the manner in which water from the street would enter the sewer system. He also explained that 4' restrictors would be placed in the catch basin outlets to retain water in the streets for a short period of time during a heavy storm. He pointed out, as part of the design, that a curb and drainage structure was to be placed on the University of Northwestern's Ayche Stadium Parking Lot to protect the unpaved alleys adjacent to said parking lot. Mr. Adler stated his concern that the placement of the curb and drainage structure on Northwestern University's property would cause additional basement flooding problems. A discussion ensued in which Mr. Figurelli explained the existing sewer system in the area and also informed those present of the current study being made to determine solutions to basement flooding problems in this area. The Engineer for the Hoard stated that there are approximately 16 drainage basins within city limits and that each one would be studied for possible solutions for•flooding basement problems and currently the drainage basins for this area was being studied as a pilot program for solutions as well as setting policy in addressing basement flooding problems throughout the City. He also stated that the catch basin which will be installed on Northwestern University's property will be monitored and if need be, a smaller restrictor will be placed in its outlet. He informed those present that Northwestern University was contributing approximately $11,000.00 for the special assessment portion of the project for installation of the new sewer on Livingston Street and that they are bearing the total cost of the curb, catch basins, bushes and necessary restoration on their property in an aggregate amount of 49,000.00. Mr. Tonkinson informed those present that the need for the curb and drainage structure was brought about due to the water on Northwestern University's Parking Lot during a storm, aggravating the flooding problems in the unpaved alleys adjacent to the parking lot and back yards west of the alley. There being no further questions concerning the design, the Engineer for the Board, with the use of visual aids, explained the manner and derivation for assessing the affected parcels for the improvement. He described the definition of direct assessment and the indirect assessment and indicated that the assessment indicated benefit received by the land parcel from the improvement. A discussion ensued in which the Engineer for the Board stated that all assessments were indirect and that in each case the property owner could calculate their assessment based upon the cost per assessable foot. of 424.75 applied along the short side of their lot or in the case of two parcels abutting Livingston Street, along the long side of their 'lots. The chair then requested other concerns and receiving none, requested a motion from the Board. Mr. Figurelli made a motion to recommend to the City Council that the special assessment process proceed and to adhere to the first resolution of the Board. Mr. Shonk seconded the motion. The members of the r �.. Page -3- Public Hearing, S. A. 1372 Board then signed the recommendation and the adhering resolution. The Chair informed those present that the report and recommendation, along with the Ordinance, would be presented to the Administration and Public Works Committee at its meeting of May 9, 1988. There being no further business, the Chair adjourned the meeting at 8:45 P.M. James S. Tonkinson City Engineer JST:dt Attachment: cc: Joel M. Asprooth Herb Hill Kristen Davis ✓ Kathy Brown tk:_.. SPECIAL -.,.ASSESSMENT 137Z NAME SIGNATURE ADDRESS PROCEED (Please Pant) YES NO A tJ ' L PrJ f✓r.v-r*� 1 i S O� 0 Y-I MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF APRIL 28, 1988 Members Present: James S. Tonkinson, Acting President and Engineer for the Board Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water & sewer Dept. Thomas Olkowski, Superintendent of Street Department Members Absent: None Others Present: Those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed paving of Wesley Avenue from Lincoln Street to 143' South of Lincoln Street, Special Assessment 1373, at 7:30 P.M. in Room 2404 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:30 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board and informed those present that the Engineer for the Board is the Acting President of the Board in the absence of a Director of Public Works. The Chair then explained the purpose for the Board and the need to follow state statutes in carrying out the special assessment proceedings. He also explained the mandate of the City Council in 1979 for paving all of the unimproved streets which, at the time, represented approximately 14.5 miles of streets. He explained the cost -sharing process as put forth by Resolution 72-R-74 which was reaffirmed by the City Council in its mandate of 1979. He described the action taken by the Board and the City Council to date concerning these unimproved streets and indicated that approximately four (4) miles of streets remain to be paved. He informed those rresent that Mr. Shonk would arrive later in the evening as he had other City business in downtown Chicago. The Chair, in the absence of Mr. Shonk explained the special assessment procedures as they relate to collections and billing. He informed those present of the ability to make payments over a ten year period on the assessment with 7% simple interest being paid on the unra:: balance annually. He also stated that the billings for the assessment are :n:tiated by the City of Evanston and are sent out on the 15th of December and necome due on January 2nd of the following year. He explained that when the pre,ect is complete the necessary papers are filed in the Circuit Court of Cook County and at that time the Court will order collection. He offered those present an opportunity to clarify the billings and collection process by questioning Mr. Shonk when he arrives. I IM � I UIII I 11 I III � I Page -2- Public Hearing S.A. 1373 There being no further questions concerning the billing and collection procedures, the Engineer for the Board described the scope of the project and the relation of it to the Engineer's Estimate. He also indicated that in calculating the assessments that the 2/3 Rule would have made the cost per assessable foot approximately $255.00 and therefore the maximum amount of $99.00 was used. He also explained that the indirect assessment would be 1/4 of the �99.00 or �24.75 per foot. The Engineer for the Board, with the use of visual aids present, explained the overall design and answered questions concerning the relation of the cul-de-sac with respect to the existing roadway and the existing golf course fence. He pointed out that the cul-de-sac, as designed, favored the east side of the right-of-way so as to allow for the maximum width of the parkway in front of 1402 Lincoln Street. In answer to a concern of the street becoming a parking lot after being paved, the Engineer for the Board indicated that No Parking signs would be erected near the cul-de-sac so as not to allow parking in the cul-de-sac and if the owners requested, No Parking signs could be erected on the east side of Wesley Avenue to prohibit vehicles from parking in this area. The following concerns were voiced by all of the citizens present: 1. There being little or no maintenance on the street, that the $45,706.98 estimated for the project would not seem to be cost effective as far as the City at large would be concerned. 2. The street, unlike other streets within the City, serves no purpose for through traffic and acts more like a driveway for 1402 Lincoln Street. 3. That currently, vehicles not aware that the street is a dead-end street, pull into the mouth of the street at Lincoln Street and then maneuver to get back onto Lincoln Street. 4. The cul-de-sac will cause heavier traffic on the street as vehicles that are unaware that its not a through street will be able to turn into the street and turn around on the cul-de-sac to leave. The Engineer for the Board responded to the above concerns; however, the individuals present still stated their concerns as put forth above. Mr. Stentiford, the owner at 1402 Lincoln Street asked wly Che cul-de-sac was needed as the street currently functions without it. :n response, the Engineer for the Board stated that there are no discernable curbs on the street and that traffic can negotiate over the parkway in maneuvering to leave Wesley Avenue. There being no further questions concerning the design, the Engineer for the Board, with the use of visual aids, explained the manner and derivation for assessing the affected parcels for the improvement. He described the Page -3- Public Hearing S.A. 1373 definition of direct assessment and the indirect assessment and indicated that the assessment indicated benefit received by the land parcel from the improvement. A discussion ensued in which the Engineer for the Board stated that in each case the property owner could calculate their assessment based upon the cost per assessable foot of $24.75 applied along the short side of their lot on Lincoln Street and in the case of the one parcel at Wesley Avenue abutting Lincoln Street, $24.75 per foot along the long side of the lot. The $99.00 per foot is applied to the lot at 1402 Lincoln Street and that is a direct assessment along the short side of the lot on Wesley Avenue. Mr. Jenkins of 1410 Lincoln Street then stated his objection to the paving as he saw that the paving of this street would not enhance his property nor did he feel that the money that would have to be expended to improve the street would be cost effective as far as the city at large is concerned. He also stated that he would be willing to expend the t1250 that he would be assessed on other City projects which were more meaningful as far as he was concerned. A discussion ensued in which the Acting President of the Board stated that the Board was presenting the facts and the scope of the project as required as well as the manner of assessing as it has been carried out on this project as well as all other projects in the City. He then informed those present that he had received a letter from Carol A. Bild of 1404 Lincoln Street in opposition to the paving of Wesley Avenue. He then read the letter in total and entered it into the records as Exhibit "A'. There being no further questions, the Acting President asked for a motion. Mr. Shonk made a motion not to pave Wesley Avenue. The Acting President then asked for a second and hearing none, heard the motion of Mr. Olkowski to pave the street according to the City Council's mandate and the approval of the current annual element of the 5-year Plan which was approved on December 7, 1987 and further to adhere to the original resolution and recommend the paving of Wesley Avenue to the City Council. Mr. Figurelli seconded the motion, The Acting President of the Board asked for a discussion of the Board and hearing none, called for the vote. Mr. shonk voted nay, Mr. Olkowski voted yea, Mr. Figurelli voted yea and Mr. Tonkinson voted yea. The motion passed with a 3-1 vote. All members of the Board then affixed their signature to the Adhering Resolution and three members of the Board, Mr. Olkowski, Mr. Figurelli and Mr. Tonkinson signed the recommendation. Mr. Tonkinson informed those present that a report would be sent to the Administration and Pudic works Committee along with the minutes, an ordinance, recommendation and the Engineer's Estimate for the meeting of May 9, 1988 and the Board wo,::w be recommending that the ordinance for the project be introduced. Mr. Jenkins requested that a copy of the minutes be sent to him so that he could review them prior to the May 9, 1988 meeting. Mr. Tonkinson said that if the minutes were available, he could not see any reason why these minutes could not be made available to the individuals affected by this paving project. ITII n i I . r i .0 1 1 1 11^i i. I11� i ni 1 11 111 1' 11 I'i 1 11 1. I I A. i 1 0 ! ,, Page -4- Public Hearing S.A. 1373 There being no further business, Mr. Figurelli made a motion to adjourn the meeting which was seconded by Mr. Olkowski. The meeting was adjourned at 9:05 P.M. The next regular meeting of the Board of Local Improvements will be May 9, 1988 at 3:00 P.M. in Room 3650 of the Civic Center. Additional meetings of the Board of Local Improvements concerning public hearings or special meetings will be posted on the bulletin boards at the Civic Center. ames S. Tonkinson City Engineer J5T:dt Attachment: cc: Joel M. Asprooth Herb Hill Kristen Davis ✓ Kathy Brown . I. % SPECIAL ASSESSMENT NAME SIGNATURE (Please Print) T I M 9 T'P- ' l F 0 C D flil*M qe,,c.L,-L-7 1- %A 11cLrskma Jcrug �014,n5.- 51-liar L 6rtl 11Atl�4— Alt 1 ' ADDRESS PROCEEDI YES I NO 140z. L1 C-OLN X' 14/& t! IPLCOI" X I940 Z bkA Win- %� MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MAY 2, 1988 Members Present: Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of Water b Sewer Dept. James S. Tonkinson, Acting President and Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: None The Board of Local Improvements met on May'2, 1988 at 2:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Acting President called the meeting to order at 2:03 P.M. Mr. Tonkinson announced that he received a note from Mr. Shonk stating that he would not be present at the meeting as he was to be out of the City at a G.F.O.A. Convention in Atlanta. The first order of business was to review the minutes of April 11, 1988 and April 20, 1988. Mr. Figurelli moved to accept the minutes as written and revised which was seconded by Mr. Olkowski. The minutes were approved unanimously. The Chair announced that this was a special meeting brought about to consider and review the plans, estimate and specifications for paving of Culver Street, in anticipation of setting a public hearing date. Mr. Tonkinson then presented the plans and the estimate to the Board. A discussion ensued in which it was pointed out that the original plan was to pave Culver Street with a width of 27' but that due to a conflict with the existing trees, the width of the street has been reduced to 241. The Engineer for the Board pointed out that one tree contained three tree trunks equivalent to a 45' diameter which is to be removed as part of the project. He also informed the Board that Dennis Ceplecha, the City Arborist, had worked with the Engineering Department and had determined that this tree should be removed due to its location and condition. Mr. Olkowski pointed out that with the street being 24' wide, parking may be allowed only on one side and this would require specia: posting for street sweeping and snow plowing. A discussion took place concerning the possibility of allowing parking on both sides of the street as the street is a one-way street. The Chair indicated that he will contact the traffic engineer to determine the possibility for parking on both sides. Next, Mr. Tonkinson pointed out with the aid of a fact sheet that two alternates were being proposed, that is, the paving with asphalt and the paving with concrete. The estimated cost of the paving with asphalt is A85,654.38 whereas the estimated cost for paving with concrete :s t95,813.72. ` Page -2- BLI special Meeting He further stated that the 2/3 Rule was applied and the assessable cost per foot for paving with asphalt is $86.24 and the assessable cost per foot for paving with concrete is $96.47. Therefore, both figures are less than the maximum t99.00 per assessable foot and both costs may have to be applied for assessment and two assessment roils may have to be generated. As the Attorney for the Board was not present at the meeting, the President will contact him to determine if both rolls will have to be prepared. Having reviewed the project in depth, Mr. Figurelli made a motion to accept the Engineer's Estimate and Plans and to adopt a resolution for paving Culver Street, Special Assessment 1374 and to set a date for a public hearing. Mr. Olkowski seconded the motion which passed unanimously. The Chair set the date for the public hearing for June 2, 1988 at 7:30 P.M. in Room 2401 of the Civic Center. The necessary legal notices for the public hearing will be sent to the affected property owners. The Chair then requested Other Business and there being none, Mr. Figurelli made a motion to adjourn which was seconded by Mr. Olkowski and the Chair adjourned the meeting at 2:17 P.M. The next regular meeting of the Board of Local Improvements will be May 9, 1968 at 3:00 P.M. in Room 3650 of the Civic Center. ;James S. Tonkinson Acting President JST:dt cc: Joel M. Asprooth Kristen Davis ✓ Herb Hill Kathy Brown MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MAY 5, 1986 Members Present: James S. Tonkinson, Acting President and Engineer for the Board Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas Olkowski, Superintendent of Street Department Members Absent: None Others Present: Those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed paving of Prospect Avenue from Central Street to Park Place, Special Assessment 1375, at 7:30 P.M. in Room 2401 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:40 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board and informed those present that the Engineer for the Board is the Acting President of the Board in the absence of a Director of Public Works. The Chair then explained the purpose for the Board and the need to follow state statutes in carrying out the special assessment proceedings. He also explained the irandate of the City Council in 1979 for paging all of the unimproved streets which, at the time, represented approximately 14.5 miles of streets. He explained the cost -sharing process as put forth by Resolution 72-R-74 which was reaffirmed by the City Council in its mandate of 1979. He described the action taken by the Board and the City Council to date concerning these unimproved streets and indicated that approximately four (4) miles of streets remain to be paved. The Chair then turned the meeting over to Mr. shonk who explained the special assessment procedures as they relate to collections and milling. In response to an inquiry by Donna Fine of 3250 Hartzell Street, Mr. Shonk explained the relationship of the assessment to the value of the parcels being assessed and indicated that to the best of his knowledge, the interest on the assessments are currently tax deductible. Mr. Shonk informed those present of the ability to make payments over a ten year period on the assessment with a 71 simple interest being paid on the unpaid balance annually. Re also stated that the billings for the assessment are initiated by the City of Evanston and are sent out on the 15th of D-2cember and become due on January 2nr --f the following year. He explained that when the project is complete the necessary papers are filed in the Circuit Court of Cook County and at that tire the Court will order collection. Mr. Shonk also responded to questions concerning the ability to make payments either totally or to pay more than one installment at a given time. There being no further questions concerning the billing an� collection procedures, the Engineer for the Board described the scop- of the project and the relationship of it to the Engineer's Estimates. He also indicated, at the 1 1 71 i i. m ' IP ' ' . 11 Page —2- 5/5/88 Public Hearing request of the Ward Aldermen, that alternate types of paving were examined and that the one estimate is for paving the street with an asphalt material whereas the other estimate, indicated on the Notice of Time and Place of Public Hearing, is for paving the street with concrete. Be indicated that the estimate for paving with asphalt is $109,021.80 and the estimate for paving with concrete is t124,584.82. These estimates include Engineering and Legal costs. Be also indicated that in calculating the the assessments that the 2/3 Rule would have made the cost per assessable foot t104.19 and therefore the maximum amount of 09.00 was used. He also explained tnat the indirect assessment would be 1/4 of the t99.00 or $24.75 per foot. He further indicated that had the 2/3 Rule for paving the street with asphalt been used, the public benefit would have been t36,340.60 and the private benefit would have been 472,681.20 whereas while paving with concrete the public benefit would have been 441,528.27 and the private benefit would have been 483,056.55. By using the maximum figure of t99.00 per foot, the total estimated private benefit for asphalt is t68,660.09 and the private benefit is 440,361.71. For paving with concrete, the total estimated private benefit remains the same as that for asphalt paving t68,660.09: however, the public benefit is �55,924.73. He also indicated that there is a total cost to the City at large for sewer improvements which are not a part of the cost assessed to the parcels and that figure is 433,864.00, as estimated. Both Donna Fine and Courtney wood requested clarification of the terms direct and indirect assessment and how they apply. With the use of the visual aids the Engineer for the Board explained the manner and derivation for assessing the affected parcels for the improvement. Re described the definition of direct assessment and indirect assessment and indicated that the assessment indicated benefit received by the land parcel from. the improvement. A discussion ensued in which the Engineer for the Board explained why the parcel at the northeast corner of Gross Point Road and Eartzell Street was not assessed. He also indicated in response to a question concerning if Qsco was to be assessed at the corner of Crawford Avenue and Central Street and stated that they were being assessed for those parcels that they ow-ned which Fell within 1/2 block of the improvement. There being no further questions concerning the manner of assessing, the Engineer for the Board, with the use of the visual aids described the project. He indicated the sewer segment that would be replaced at the cost to the City at large, through the sewer funds, and the need to redirect the flow in the segment of sewer from Park Place to the alley so'th of Park Place and to install a new segment of sewer from said alley to Harczel. Street. He also describe the type of curbs that were to be installed, t~ :e::;lacprent of parkway features, driveways and sidewalks that would be :_z_,�ced in kind and the drainage system with 4' restrictors placed within the n_- catch basins. In response to an inquiry by Ms. Wood concerning an existinz structure that apparently did not drain at the southwest corner of Hartzell and Prospect, he stated that Mr. Figurelli would have this field checked. M:. Figurelli concurred. Page --3- 5/5/88 Public hearing In response to a question by Donna Fine, the Engineer for the Board stated that he was unaware of a new Ordinance that had been passed for the installation of the barricade on Hartzell Street but yes, he was involved in the initial cost estimates but that the traffic engineer handled the installation of the barricade and the necessary notifications. A discussion ensued concerning the use of the public alleys within the blocks as well as the possibility of increased traffic. Mr. Williar. Speth requested that stop signs be installed at Hartzell Street and Par►: Place to control traffic on Prospect. The Engineer for the Board indicated that he would notify the traffic engineer concerning this request. A discussion took place in which the timing of the project was covered and Mr. William Ployd requesed that the Board approve the paving of this street and stated that he was in favor of the pavine with the use of concrete. The Chair then informed those present that the Board was contacted by ►frs. Pearce of 2680 Prospect and that although she and her nusoand would not attend the meeting, they were in favor of the paving. Also. that Mr. Gropper of 2601 Prospect called and informed him that he is strongly in favor of paving with asphalt or concrete. The Chair then requested other concerns and receiving none, requested a motion from the Board. Mr. Figurelli made a motion to recommend to the City Council that the special assessment process proceed and to adhere to the first resolution of the Board. Mr. Shonk seconded the motion. The motion passes unanimously. The members of the Board then signed the recommendation and the adhering resolution. The Chair informed those present that the report and recommendation, along with the ordinance, would be presented to the Administration and Public Works Committee at its meeting of May 23, 1988. There being no further business the Chair adjourned the meeting at 9:25 P.M. James S. Tonkinson City Engineer JST:dt Attachment: cc: Joel M. Asprooth Herb Hill Kristen Davis -- Kathy Brown . SPECIAL ASSESSMENT N A M E SIGNATURE ADDRESS PROCEEDI (Please Print) YES NO J 2'.�" �.�� u r2 . tvoo d G'C w..�.E%r.-mil `�-.-�-Uc.Z`zC 3:306r1�-'► —' � mil! st � L L i rile MINUTES OF THE HOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MAY 9, 1988 Members Present: Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water & Sewer Dept. James S. Tonkinson, Acting President and Engineer for the Board Members Absent: Thomas Olkowski, Superintendent of Street Department Others Present: None The Board of Local Improvements met on May 9, 1988 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Acting President called the meeting to order at 3:07 P.M. The first order of business was to review the minutes of May 2, 1988. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr, Shonk. The minutes were approved unanimously. Next, the chair presented a petition for paving the alley North cf Mulford Street, East of Ridge Avenue, indicating that this petition was furnished to Mrs. R.N. Moreau of 627 Mulford Street and that she had circulated the petition over a two year period. He also stated that St. Francis Hospitol owned the majority of the land abutting this particular alley and had not wished to sign the petition until the heliport issue was resolved. Last week, the representative of the sisters of St. Francis Health Services, Inc. signed the petition in favor of paving the alley. The tax cards for verifying the signatures have been sent for but will not be received in a timely fashion to allow for paving the alley this year. Therefore the Chair requested that the Board approve the petition to bring about the necessary engineering and to prepare plans and an estimate for a public hearing prior to receiving the tax cards so as to attempt to pave the alley this year. The Chair also indicated that without the St. Francis signature being represented on the petition, the signatures would represent only 46% of the property footage along the alley whereas with the signature representing St. Francis property, the signatures represented 88.05% of the length of the properties abutting the alley. Xr. Shonk made a -Notion to accept the petition and to direct t''-e Engineer fcr the board to prepare tl,e necessary plans and estimate for the - ^earin;. ;his was seconded by Mr. riaurelli. The motion passed una-.:-o;:sly. The next order of business was the Status Report on Unpaved streets. :he Engineer for the Board presented copies of the report indicating the states of the unpaved streets within the first three elements of the :-year plan. Accompanying these minutes is a copy of the status report c_ the unpaved streets. Paae -2- BLI Meeting 5-9-88 The Chair then called for other Business and there beinc none, Mr. Shonk made a motion to adjourn which was seconded by Mr. Figureili. The Chair adjourned the meeting at 3:30 P.M. The next regular meeting of the Board of Local Improvements will be held on June 13, 1988 in Room 3650 of the Civic Center at 3:00 P.M. dlD�ii' dames S. Tonkinson City Engineer JST:dt Enclosure: cc: Joel M. Asprooth Kristen Davis --'- Herb Hill Kathy Brown STREET LIMITS SURVEY Darrow Ave. North of 100% Lake St. 1/2 block Grove Street West of 100% Dewey Ave. 1/2 block Wesley Avenue South of 100% (S.A. 1373) Lincoln St. Givingston St. East of 100% (S.A. 1372) Eastwood Ave. Culver Street (S.A. 1374) Prospect Ave. (S.A. 1375) Crawford Ave. 100% to Prospect Ave. Central St. 100% to Park Place STATUS OF UNPAVED STREETS FYBa and FY09 PUBLIC PLANS ESTIMATE SPECIFICATIONS HEARING COMMENTS 100% 100% 100% Waiting for meeting w1th Ward Aldermen and citizens: 100% 100% 100% Waiting for meeting with Ward Aldermen and citizens. 100% 100% 100% Project begin ?told over for for review by Aldermen. Public nearing held on 4/28/00. 100% 100% 1n08 Public llehring held on 4/28/00. ordinance nched- uled to be intro- duced to City council on 5/Q/00. 100• 100• --- Public llenrinq nched+slp(l for 6/2/06. 100% 1001 100% Ordinance sched- uled to he intro- duced to City Council on 5/23/1r.8. Public Hearing held on 5/5:'86. REVISED 5-09-00 STATUS OF UNPAVED STREETS PY06/07 and FY87/00 STREET LIMITS . SURVEY PLANS ESTIMATE SPECIFICATIONS PUBLIC HEARING COMMENTS Poplar Av. Livingston 100% 100% 100% 100% May 12, 1987 Ordinance .adopted to Isabella 6/22/87. i,egal hearing held on 8/5/87. Construction will begin on MAY 91 1980. Jenks St. Poplar to Woodbine (S.A. 1367) Colfax P1. East of 1001 1001 (S.A. 1368) Crawford Ave. Dartmouth East of 100% 1001 Place Crawford Ave. (S.A. 1369) 1001 100% Clifford East of 100% 100% 100% Street Crawford Ave. Bernard P1. Clifford St. to Isabella St. Isabella East of Street Bernard P1. (S.A. 1370) 100% 100% 1001 May 27, 1987 May 28, 1907 June 3, 1987 REVISED 5-09--08 Ordinance adopted by City Council on 7/13/07. Legal hearing held on 10/7/07. Construction Will begin on May 16, 19n0. Ordinnnce adopted by City Council on 7/13/97. legal hearing held on 10/7/07. Cnnotructlon will heq I n on May 1 1 , 19110. or d i nanrp I n t roducPrl to Cll.y Council on 10/12/07. [.eqn) henrinq held on 12/16/07. Construction will begin on MAy 31, 1980. STATUS OF UNPAVED STREETS FY86/87 and FY07/80 STREET - LIMITS SURVEY PLANS ESTIMATE SPECIFICATIONS PUBLIC HEARING COMMENTS Highland Av. Thayer St. 100% 100% 100% 100% Schedule public Received appraisal. (S.A. 1362) Isabella St. hearing. Waiting for meeting with Mr. Roffman to negotiate a pride for needed right-of-way. Hawthorne South of 100% 100% 100% Lane Simpson St. (S.A. 1365) Elmwood St. Case St. 1001 100% I00% (S.A. 1363) Mulford St. Isabella St. East of 100% 100% 100% (S.A. 1364) Sheridan Rd. 100% field on Nov. 12, 1986 Dec. 15, 19136 Jan. 5, 1987 Field meeting held on 2/7/87 Ordinance adopted on 2/23/87. Legal Hear- ing held on 4/20//87. Final payment 12/9/87. Final court hearing held on 4/14/08 1001h field on Ordinance adopted on Nov. 19, 1986 2/23/87. Legal [fear -- Jan. 28, 1987 ing held on 4/28/87. Final payment 11/9/87. Final court hearing held on 2/8/88. 100% field an Ordinance paeapd on fiov..19, 1986 1)er.. 22, 1986. Legal hearing held on 2/25/97. Final payment 11-9-87. Final court hearing held on 2/8/88. REVISED 5-09-88 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JUNE 2, 1986 Members Present. James S. Tonkinson, Acting President and Engineer for the Board Robert Shonk, Finance Director Richard Figurelli, Superintendent of water & Sewer Department Members Absent: Thomas Olkowski, Superintendent of Street Department Others Present: Those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed paving of Culver Street from Crawford Avenue to Prospect Avenue, Special Assessment 1374, at 7:30 P.M. in Room 2401 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:45 P.M. The Chair introduced the members of the Board, indicatinc their staff position with the City and the requirement that they be on the Board and informed those present that the Engineer for the Board is the Acting President of the Board in the absence of a Director of Public Works. He also infcrried those present that Mr. Olkowski would not be present due to a prior cc=dttment. The Chair then explained the purpose for the Board and the need to follow state statutes in carrying out the special assessment prozeedincs. He also explained the mandate of the City Council in 1979 for pa•:in, all of the unimproved streets which, at the time, represented approximately 14.5 miles of streets. He explained the cost -sharing process as put fcr_'.^. bs Zesolution 72-R-74 which was reaffirmed by the City Council in its mandate of 1979. He described the action taken by the Board and the City Council to date concerning these unimproved streets and indicated that approximately four (4) miles of streets remain to be paved, The Chair then turned the meeting over to Mr. Shenk who ex lainei the special assessment procedures as the, relate to collecticns any: ..____._ response to an inquiry, Mr. Shonk explained the relationship of t~e assessment to the value of the parcels being assessed and indicated that tc ".c. best of his knowledge, the interest on the assessments are currentl;• -ax dc;uctible, Yx. Shonk informed those present of the ability to make pa,:rer.-s ever a ten year period on the assessment with a 7� simple interest beinc t`e unpaid balance annually. He also stated that the killings `cr ssecsnent are _vitiated b, `e City of _-vanscn ana are scat out c,n -: .. :ecenfer and hecc:ne due on .:anuary and cf tl,,e fcllcwinc Year. Fe wl:tn the rrcject is complete the Necessary Fa_ers are filed in tl._ _-:-rt cf Cook County and at that time the Court .:ill order -::onk also informed those present of the ability to r,�ake payments e_-.A_-r _.,tall_ or to pay more than one installment at a Given time. ::sere being no further --uestions concerning the 'tilling i-rocedures, the Engineer `er the Fcard r.escri..ed the sc : - re rroject and the relationship of It to the F.nginc-cr's .5timatc-s. :-e a_=_ ..._._�'_�d, at the request of the ::ard altrr'.=!e tv Gs __ s'. 't F}:a—..,ine and that the one estimate is f,)r paving the Street with an Page -2- 6/2/BB Public Hearing whereas the other estimate, indicated on the Notice of Time and Place of Public Hearing, is for paving the street with concrete. He indicated that the estimate for paving with asphalt is $85,654.38 and the estimate for paving with concrete is $95,813.72. These estimates include Engineering and Legal Costs. He also indicated that in calculating the assessment that the 2/3 rule was used as the cost per assessable foot for paving with asphalt is $B6.24 and with concrete is $96.67. Both costs per assessable foot are less than the $99.00 maximum allowed. He further stated that these costs are based upon the engineer's estimates and may be lowered should more favorable bids be received but could not be greater than the $99.00 per foot should bids be higher than the estimates. The Engineer, with the use of the visual aids, described the project. He described the width of the street, the type of curbs that were to be installed, the replacement of parkway features, driveways and sidewalks that would be replaced in kind and the drainage system with 4" restrictors placed within the new catch basins. In response to inquiries concerning existing basement flooding, both Mr. Figurelli and Mr. Tcnk.inson assured those present that the paving of this street will not have a positive nor negative effect on the flooding conditions that exist. I'ne Engineer for the Board covered the necessary length of time required for the required legal steps attending to the process and stated that the Board had made a committment to bring about the paving of this street in 1968 if possible. A discussion ensued in which the Engineer stated that he would not recommend paving the street if it were too late in the year to complete the project in 1988. In response to parking and traffic problems caused by the day school located at the northeast corner of Crawford and Culver, the Engineer stated that he had talked to the traffic engineer and was assured that because the street is a one way street, parking can be allowed on both sides. He also stated that after the street is paved, it will be examined for traffic problems created by parking and, if necessary, parking areas can be restricted. With the use of the visual aids, the Engineer described the meaning of direct and indirect assessment and the manner of assessing the ._ct.crtirs for the paving of Culver Street. The Chair then requested other concerns and receiving nc.e, requested a motion from the Board. mr. Shonk ..jade a motion to reco7uriend tc the City 'Ccuncil that the special assessment process proceed and to adhere tc ``:e firs_ resolution of the Board. .X . :lcurelll seccn-ed the Tnotion. .:e . :__Jn r,3SSe-! u7.ani-ncus1%. Vne ne-1--ers cf the dr3 then -red t�.[ _ -- :..: ___n and the adhering resolution. no Chair i;:.-orr,ed th-se . rese:, '.� __ _rt and reco-mendation, along with the Crdinance, would he pre!: -.-�ed to Administration and Public Works Co7niittee at its meetinz z�f -.e 13, 1966. Page -3- 6/2/88 Public Hearing There being no further business, the Chair adjourned the meeting at 9:25 P.M. vi Ciarmnes S. Tonkinson Engineer JST:sk Attachment: CC: Joel M. Asprooth Herb Hill Kristen Davis Kathy Brown SPECIAL ASSESSMENT NAME SIGNATURE ADDRESS (Please Print) PROCEED YES NO 0 15� �r��.) r v .3r 3 .;30. � MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JUNE 13, 1988 Members Present: Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water 5 Sewer Dept. James S. Tonkinson, Acting President and Engineer for the Board Members Absent: Thomas Olkowski, Supeeintendent of Street Department Others Present: Herb Hill, Attorney for the Board The Board of Local Improvements met on June 13, 1988 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Acting President called the meeting to order at 3:05 P.M. Mr. Tonkinson announced that Mr. Olkowski would not be present at the meeting as he had prior commitments. The first order of business was to review the minutes of May 9, 1988. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Shonk. The minutes were approved unanimously. Next, the Board reviewed the minutes of the public hearing for the paving of Culver street, Special Assessment 1374. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. The Engineer for the Board reported on the status for paving the alley north of Mulford, east of Ridge, indicating that the plans were in the process of being completed and that in order to attempt to pave this alley this year, suggested that a special meeting be held when the estimate, plans and specifications are completed. A discussion ensued in wh:cn the Attorney for the Board indicated that he would review the State Statues concerning the advance notice ne^ded for a public hearing to determine :f a five (5) day advance notice is legal. The Board concurred in the nee,; fir a special meeting to set a public hearing date for the paving of tn:s alley. Next, the Engineer for the Board distributed the status s~eets for the anpaved streets in the FY86/87, 1987/88, and FY88 and FY99 eleme-,:s of the 5-Year Plan. With the use of the status sheets, he drew attent:-- to those scecial assessments that are ready for legal hearings, Special :374 _nich will be introduced to the City Council at its regular mee this ever.:nG as well as those special assessments for paving streets whic�- 3:e under ccr.tract and being constructed. Be also drew attention to Special assessment 1_-3, the Paving of Wesley Avenue, indicating that the project is tle:no held, awaiting tax information from the Countv. Page -2-- BLI Minutes of 6-13-88 The Chair then indicated that under Item 5, Other Business on the Agenda, that Special Assessment 1371, the Paving of the Alley north of Grove and east of Hinman has been completed except for the application of the protective coat by the contractor. A final inspection for this paving will be made after the application is applied. This special assessment will be ready for its final confirmation in the Circuit Court of Cook County in July or August of this year. The Attorney for the Board requested that he be furnished with the special assessments that are ready for their court hearings and the anticipated date that Special Assessment 1371 will be ready for the final papers to be filed in the Circuit Court. The Chair reminded the Attorney for the Board that a meeting had been set with him for 11:00 A.M. on .Tune 14, 1988 to go over the status of the special assessments as it relates to the necessary legal documents that must be filed in the Court as -well as other matters. There being no further business, Mr. Shonk made a notion to adjourn which was seconded by Mr. Figurelli. The Chair adjourned the meeting at 3:18 P.M. The next regular meeting of the Board of Local Improvements will be held on July 11, 1988 at 3:00 P.M. in Room 3650 of the Civic Center. James S. Tonkinson Acting President JST:dt cc: Joel M. Asprooth Kristen Davis►• Herb Hill Kathy Brown MEETING OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JULY 11, 1988 ,Members ?resent: Robert Shonk, Finance Director Richard Figurelli, Superintendent of dater 6 Sewer Dept. Thomas Olkowski, Superintendent of Water Department James S. Tonkinson, Acting President 5 Engineer for the Board Members Absent: clone Others Present: Herb Hill, Attorney for the Board The Board of Local Improvements met on July 11, 1988 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The .acting President called the meeting to order at 3:07 P.H. The first order of business was to review the minutes of June 13, 1988. Mr. Figurelli made a motion to accept the minutes as written .hic:, was seconded by Mr. Olkowski. :he minutes were approved unanimously. "text, 'sir. Tonkinson presenter- the petition for paving an alley North of Lyons Street anw East of Laurel Avenue indicating that 54.74% of the land abuttina the alley is represented by the signatures on the petition. A discussion ensued in which the Board accepted the petition and directed the Engineer for the Board to prepare plans, specifications and an estimate for the public hearing for this project. the next order of business on the agenda was the review of the material for the pavinq of the alley :forth of Mulford Street and East of Ridae Avenue in order to set a public hearing. The Engineer for the Board presented the plans and estimate and indicated that the necessary tax cards wr� received from the county, all indicating that the owners of _:-:a parcels 3ftect.. are the "City of Ev3nSton Or C'Srrgnt Cwn�r'. A disc•,:s3i'3n ensued in •w :ni AttOrney for the Boar: revi,ewedl the State St3tUt9S relat:nG t0 1nC1'JI. ia3 :o he notified Df a pumllc hearina. He determined that, althoucih the owns-r_.:,ip of the parcels 3s l,.entl_led b,: revi?:ina the 7O'wn3-i r`_'cOC;_ Jc3t�l in T'JaiSt=n 3'. J31id 3C 1C ? I r 'J 3:{ _3r^s . er tJ :•,r. fy O'wnF?r3 naineer t?: the Soar_ _n:cr.,,_. ?ca.. _ .3t _.:e :63r_ -. . .-_7 3n. _ individual Who had Circulates the Detltion ?::PecteC t.'._ 3.a'._ t'lls year, also that in the interim., the Street ::eCartment 'w3_ '`1lOrl:p to reduce the diISt. SAC. C1k0'�sKi 3t3ter that "? y- Cared scoff t:;e cal-cium ehlorile to tilt' all-?,i nie:{t 'leak anc _'.3t not to Ce C3,Jg,s t.1.1.3 year, that he wO:.. 7ae- ^Ore tha;, t.__.1 3tlOn _ _ 3s to re(,Uc- zhdus`_. mr. _-1'-!nw:3kt tii?n -a -2 3 r--)ticn to con -act e c•,unt•J 3.3.'l Eor ,wr.�rs�.:� �f t'l•� per., _.� y� aF° ,_te: .. .. r.a•Jlag Page -2- BLI Minutes 7-11-83 project and to recommend that due to the time constraints, the alley be paved in the spring of next year. This motion was seconded by Mr. Fiqurelli and passed unanimously. Mr. Olkowski will make the necessary application of calcium chloride throughout the summer to retard the dust from this stone alley. The next order of business was the status report on the unpaved streets. The Engineer for the Board distributed the sheets entitled Status of the Unoaved Streets for the fiscal year FY86/87 and FY97/88 and FY38 and FY89 indicating the status of each special assessment project and note? that the legal hearings for Special Assessment 1372, Special Assessment 1374, and special Assessment 1375 were scheduled for August Qth at 2:00 P.Y. He also stated that legal notices were to be cent out r.h:_; week for the '+earinas. There being no further business, the Actinc President asked for a motion to adjourn. Mr. Fiqurelli mad a amotion to adjourn which was seconded by Mr. Olkowski. The meeting was adjourned at 3:45 P.M. The next meeting of the Board of Local improvements will to held on August 8, 1988 in Room 3650 of the Civic Center at 3:00 P.M. i James S. Tonkinson Acting President JST:dt cc: Joel M. Asprooth Kristen Davis Herb hill Kathv Brown MEETING OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF AUGUST 8, 1988 Members Present: Robert Shonk, Finance Director Thomas Olkowski, Superitendent of Street Department James S. Tonkinson, Acting President b Engineer for the Board Members Absent: Richard Figurelli, Superintendent of ,Dater & Sewer Dept. Others Present: Herb Hill, Attorney for the Board The Board of Local Improvements met on August 8, 1988 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Acting President called the meeting to order at 3:08 P.M. The first order of business was to review the minutes of July 11, 1988. Mr. Olkowski made a :notion to accept the minutes as written which was seconded by Mr. Shonk. The minutes were approved unanimously. Next, the Chair called on the Attorney for the Board for a report on Special Assessment 1374, the Paving of Culver Street. Mr. Hill reported that there was an error in the legal description for the project and that four (4) individuals were omitted from the special assessment roll and that although the necessary documents had been sent out for a legal hearina which was scheduled for August 9, 1988 at 2:00 P.M., he will appear at that time to file an amended roll and the amended documents associated with the roll to set another hearing date and a date for a motion on the amended roll. A discussion ensued in which the Attorney for the Boar! stated t"at +il• woul? attempt to get one date to handle both legal matters and it was determined that the week of the 12th of September would be targeted. ur. Hill will notify the Board of the outcome of the judge's decisions crn :,sgust 9, 1988 to allow time for the necessary notices of motion and notification of the legal hearing. The next order of business was to review the status of the �.._, --avina nor_:^, of Mulford Street and east of Ridge Avenue. fir. ;onklnsor. .e::.:rtea t1at per the directions of the Board, another letter requesting tte t;r cams for the owners of the parcels abutting this alley has been sent to the county as the original cards sent to the city identified the City of Evanston as being the property owner for all parcels. Mr. Hill stated that he received bii:s from the county requesting payment of taxes on said parcels and has written a letter to the county informing them that these parcels are c.ned ay individuals other than the City of Evanston and identified t•.e ownershio as that found on the Townshi❑ Assessor's records. He further =tared that he indicated that 3 special assessment was heinq affected ny _.._ ,.nt;'s error. The C`%air sugc:este. that a letter he sent to the pe~:_ioner alley with 3 coo;' to the ware aldermen to ex -lain t:^e rea57nS J' -. ]i eJ w::: not tie paved this year. The Boar concurred. Page -2-- BLI Meeting of 8-8-88 The next item of business was a status report on the unpaved streets. The Engineer for the Board distributed the status reports for the first three elements of the 5--year plan for the street paving, indicating the status of each street in the plan. A discussion ensued in which it was determined that both Prospect Avenue, Special Assessment 1375 and Livingston Street, Special Assessment 1372, could be paved this year if there were no objections at the legal hearing to be held on August 9, 1988 at 2:00 P.M. The Chair then called for Other Business and there being none, yr. OIkowski made a motion to adjourn which was seconded by Mr. Shonk. The meeting was adjourned at 3:30 P.M. The next meeting of the Board of Local Improvements will be held on September 12, 1988 in Room 3650 of the Civic Center at 3:00 P.M. ames S. Tonkinson Acting President JST:dt cc: Joel M. Asprooth Kristen Davis ✓ Herb Hill Kathy Brown MEETING OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF SEPTEMBER 13, 1988 Members Present: Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of Water 6 Sewer Dept. ,lames S. Tonkinson, Acting President and Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: Herbert Hill, Attorney for the Board The Board of Local Improvements met on September 13, 1988 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Acting President called the meeting to order at 3:10 P.M. Mr. Shonk was absent due to other city obligations. The first order of business was to review the minutes of August 8, 1988. Mr. Figurelli made a motion to accept the minutes as written with a revision of the spelling of Superintendent which indicated the Superintendent of Street Department as present. Mr. Olkowski seconded this motion which passed unanimously. Next, the Chair called on the Attorney for the Board for a report on Special Assessment 1374, the paving of Culver Street. Mr. Hill stated that the Court had set a meeting for September 22, 1988 to hold a legal hearing in order to amend the special assessment roll and to revise the legal description as well as confirm said special assessment roll. He further stated that the September 22nd date had been assigned by the Court so as to allow the necessary mailings and legal notices for this hearing. The proper legal not:c:s were not sent out, therefore, it is his intention to set a new date for these hearings to bring about the confirmation of the special assessment roll for this project. A discussion ensued in which the Attorney for the Board was asked if he would be able to get the rolls and the legal description amended cn September 22nd and set a legal hearing for the confirmation at that time. response, Mr. Hill stated that he believed the order that was signed by t.._ ;udge required the necessary postings and therefore he would have to set a - hearinc .'ate at this hearing. The Engineer for the Board and the Attorne: :Or the Board described the events that required the transmittal of letter= to all the affected parties as well as a need for a memorandum to the A! ermen concerning this project. The next order of business was to review the status of the ailey paving north of Mulford Street, east of Ridge Avenue. The Engineer for the Board reported that the tax cards have been sent for again and that as the -card was aware, the Attorney for the Board had transmitted a letter to the C _r'y concerning the error on ownership of these parcel: abutting "he proDosF- 3:ley cavinz. Page -2- BLI Meeting of 9-13-88 The Engineer for the Board also reported that the paving of the alley north of Grove Street and east of Hinman Avenue was completed with the punch list remedied and stated that the request for payment will probably be brought before the Board in October. The next item on the agenda was to review the status report on unpaved streets. The Engineer for the Board distributed the status sheets for street paving for FY86/87 and FY87/88; also, PY88 and FY89. The Board reviewed the status of the projects and a discussion ensued. The Engineer for the Board presented bid tabulations for the -paving of Livingston Street, Special Assessment 1372 and the paving of Prospect Avenue, Special Assessment 1375. He stated that the apparent low bidder for the paving of Livingston Street was Artley Paving & Contracting Corporation at a bid price of :8Z,431.80; also that the Engineer's Estimate is t81,618.50. He reported that bids were opened on September 6, 1988. A discussion ensued in which Mr. ?iaurelli made a motion to accept the low bid of Artley Paving & Contracting Corporation and award a contract to them for this work. Mr. Olkowski seconded the motion which passed unanimously. Next, the Engineer for the Board reported that the apparent low bidder for the paving of Prospect Avenue, Special Assessment 1375 was Capitol Cement Company which bid on the alternate for concrete paving only. He explained that there were alternates for this project for both paving with asphalt and concrete. Mr. Tonkinson pointed out that the cost of asphalt pavement alone was approximately 437,000 whereas the cost of concrete pavement was 448,600. Capitol Cement Company underbid all contractors and the Engineer's Estimate on eight items, only one of which pertains to concrete and that was concrete curb and gutter. The Engineer's Estimate for this project is $148,162. The low bid is t117,779.50. Mr. Fiqurelli made a motion to accept the low bid of Capitol Cement Company for paving with concrete and to award a contract for this project. Mr. Olkowski seconded the motion which passed unanimously. The Chair then informed the Board that both projects wou:-4 La before the City Council on September 13, 1988 and that advertisements wo,;:4- appear in the newspaper on September 15, 1988 indicating the intent of _ne City to award these contracts as required by State Statutes. He also informed the Hoard that letters were being transmitted to the individual pro--erty owners indicating the status of these projects as well as copies 7eing given to the Aldermen of the wards where these special assessments wi:: '3ke place. The Chair reported that he had been contacted by Alderman ?a.ney recuesting that a public meeting be scheduled for paving Dobson Stre__, west of Barton and Barton Avenue, north of Howard Street, to review costs. He will work with the ward aldermen to arrange the meeting. Page -3- BLI Meeting of 9-13-88 There being no further business, Mr. Olkowski made a motion to adjourn the meeting which was seconded by Mr. Figurelli. The Chair adjourned the meeting at 3:45 P.M. The next meeting of the Board of Local improvements will be held on October 10, 1988 in Room 3650 of the Civic Center at 3:00 P.M. ames S. Tonkinson Acting President JST:dt cc: Joel M. Asprooth Kristen Davis ✓ Herb Hill Kathy Brown MINUTES OF THE BOARD OF LOCAL, IMPROVEMENTS FOR THE MEETING OF OCTOBER 10, 1988 Members Present: Robert Shonk, Finance Director Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of Water & Sewer Dept. James S. Tonkinson, Acting President and Engineer for the Board Members Absent: None Others Present: None The Board of Local Improvements met on October 10, 1988 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. .he Acting President called the meeting to order at 3:05 P.M. The Attorney for the Board was absent due to other City obligations. The first order of business was to review the minutes of :he meeting of September 13, 1988. Mr. Figurelli made a motion to accept the minutes as written with a revision in the identification of the minutes at the top of the first page where the word 'Meeting' of the Board of Local Improvements should be "Minutes" of the Board of Local Improvements. Mr. 01kcwski seconded the motion which passed unanimously. In the absence of the Attorney for the Board, the Engineer for the Board stated that Culver Street is now on track again and is scne:tiled for its legal hearing in court on November 19, 1988 as well as a motion, :c amend the roll. Also, that legal notices had been sent to the affected par: --es alona with the notion and the necessary advertisement in the nape: has sine red. The next order of business was to review a petition to pave the alley north of Nathaniel Place and east of McDaniel avenue. Mr. Tonkins.n presented the petition which contained the signatures of the property swners representing 68.75% of the abutting property. The Engineer for the Bca:: distributed a fact sheet for this project. Mr. Figurelli made a motio- accept the petition and direct the Engineer for the Board to prepar= _:ans, specifications and an estimate for a public hearing. -.-:cn was seconded by Mr. Olkowski and the motion passed unanimously. Next was a review of an alley petition for paving the al north of Lyons Street and east of Laurel avenue. The Engineer for the 2;ar. presented a fact sheet which indicated that 58.79% of the abutting property aionc the alley was represented by signatures on the petition. Mr. 01kowski -a4-e a motion to accept the petition and to direct the Engineer for the Br -a:: to Prepare plans, specifications and an estimate for a public hearing. "Or. '.. re::i seconded the motion n ich passed inanimously. I1 11' 'III i�I lI!-I Ill I I II"II Jill '1'1111 1 Page -2- BLI Meeting of 10/10/88 A discussion ensued concerning the accepted petitions for alley paving and it was determined that the public hearings would probably be held in the winter months for a spring construction, if the projects proceed. Also, the Engineer for the Board reported that the aldermen of the ward concerning the petition for paving the alley north of Nathaniel Place and east of McDaniel Avenue will be proposing an assistance program out of Community Development Block Grant funds for those individuals that are unable to finance their share of the special assessment. The next order of business was the status report on unpaved streets. While making reference to the status sheets distributed by the Engineer for the Board, Mr. Tonkinson covered the status of all projects in the three years of the five year plan, indicating that all projects that were begun earlier this year are now completed. Also, that no final costs have been filed in the court on any of the projects to date; however, at the ;Iovember neeting of the Board of Local Improvements, these costs should be available for action by the Board. He also indicated that a revision of the five year plan will be available at the November meeting to reflect the changes brought about by the change in Poplar Avenue. There being no further business, Mr. Shonk made a motion to adjourn which was seconded by Mr. Figurelli. The Acting President adjourned the meeting at 3:05 P.M. The next meeting of the Board of Local Improvements will be held on November 7, 1988 in Room 3650 of the Civic Center at 3:00 P.M. James S. Tonkinson Acting President JST:dt cc: Joel M. Asprooth Kristen Davis Herb Hill Kathy Brown MINUTES OF THE BOARD of LOCAL IMPROVEMENTS FOR THE MEETING OF NOVEMBER 7, 1988 Members Present: Robert Shonk, Finance Director Thomas olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of Water & Sewer Dept. James S. Tonkinson, Acting President and Engineer for the Board Members Absent: None Others Present: Charlotte Anne Hayes The Board of Local Improvements met on November 7, 1988 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Acting President called the meeting to order at 3:07 P.M. The Attorney for the Board was absent due to other City obligations. Mr. Tonkinson drew attention to the citizen present and requested that she identify hereself for the record. Ms. Charlotte Anne Hayes indicated that she was a student from Northwestern University's School of Journalism and was attending the meeting as an observer. The first order of business was to review the minutes of October 10, 1988. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. olkowski. The motion passed unanimously. The next order of business was a report on Special Assessment 1367, the Paving of Poplar Avenue and Jenks Street. The Engineer for the Board distributed Fact Sheets and identified the request for final payment. He reported that the project was completed on September 30, 1988 and the final inspection was held on October 26, 1988 which indicated that all work was done substantially in accordance with the specifications. He also reported that the total cost of the project by Special Assessment was $139,592.38 of -which $128,066.40 was construction casts and $11,525.98 was engineering and legal costs. He also indicated, with the use of the Fact Sheet for the project, that the sewer funds contributed in the amount of t98,030.85, was not a cart of the Sveciai Assessment costs. The Acting President for the Sorrd st3te_4 that VoLichor 11 which is to be issued in favor of the City of Evanston _nereEore $11,525.98 which is the engineering and legal costs assessed for the project. Mr. Figurelli made a motion to approve Voucher 31 and direct the Attorney for the Board to make the necessary filings in the Circuit Court of Cook County according to the State Statutes; also, to file the amended roll for the project. Mr. Olkowski seconded the motion which passed unanimously. Page -2- BLI Meeting of 11-7-88 Following the Agenda, the next item of business was a report on Special Assessment 1371, the Paving of the Alley North of Grove and East of Hinman. The Engineer for the Board distributed the Fact Sheet for this project and with its use, pointed out that the construction was started on May 3, 1988 and was completed on May 31, 1968. He also informed the Board that due to the contractor's inability to present the request for payment until recently, this report could not be brought to the Board prior to this meeting. With the use of the Fact Sheet, Mr. Tonkinson stated that the construction cost for this project was 434,144 and the engineering and legal costs were 43,072.96 which gave a total cost for this project of t37,216.96. He also stated that the sewer funds contributed to the project in the amount of t13,250 for this work and was not part of the special Assessment. The Engineer for the Board pointed out that Voucher #1 in the amount of 43,072.96 would be issued to the City for engineering and legal costs and that Voucher #2 in the amount of �144 would be issued to the contractor, Capitol Cement Company as part of the construction costs. A discussion ensued in which Mr. shank indicated that Special Assessment Bonds would be issued in the amount of 134,000. Mr. Figurelli made a motion to issue Voucher #1 in the amount of t3,072.96 in favor of the City of Evanston and direct the Attorney for the Board to file the voucher and amended roll in the Circuit Court of Cook County according to the requirements of the State Statutes. Furthermore, to issue Voucher #2 in the amount of 4144 to Capitol Cement Company for a portion of the total construction costs. Mr. Olkowski seconded the motion and the motion passed unanimously. Next, the Engineer for the Board presented the Status Sheets on Unimproved Streets for Fy86-87 and FY87-88 of the 5-Year Plan for paving all unimproved streets. With the use of the status sheets, he pointed out the current status of all paving projects within the plan as represented by the status sheets. He drew attention to the paving of Livingston Street, Special Assessment 1372 and the Paving of Prospect Avenue, Special Assessment 1375, indicating that the contract documents were being executed by the City and that the contractor's for these two projects will begin work in the spring of 1969 at the contract unit prices bid. He also reported that al: arse;sees that would be affected by these paving projects have been notified of the tentative starting date for the projects. The next order of 'ousiness was to review the 1989 Element of the 5-Year Plan. The Engineer for the Board presented the revised version sf the 5-Year Plan as generated by the direction of the Board, the latest revision heina September 12, 1988, A discussion ensued in which it was pointed Lit that the portion of Poplar Avenue from Lincoln to Livingston was removed frc- the 1989 Element of the 5-Year Plan due to the necessary coordination of the pavement work with work to be done by Metra. Also, that Poplar Avenue frog- Lincoln, south to the Metropolitan Sanitary District's Channel lands was to re-ain in the FY59 Element so as to coordinate the design of the Commuter :irking area with the paving and installation of a large diameter sewer. Also, that Metra has budgeted $35,000 for the design of this Commuter Parkinc Lot and has targeted Page -3- BLI Meeting of 11-7-88 construction for the spring of 1989. He also stated at the request of the Ward Aldermen, as relayed by Stephen Pudloski prior to his departure from the City, the stub sections of the streets south of South Blvd., namely, Arnold Place, Michigan Avenue and Judson Avenue have been added to replace the removal of Poplar Avenue. In addition, Mr. Tonkinson reported that he attended a ward meeting concerning the possible paving of Barton Avenue from Howard Street to Brummel Street and Dobson Street from west of Barton Avenue to Barton Avneue, where it appeared that the majority of the individuals attending the meeting wished to proceed with the paving of the streets. At the request of a concerned citizen, a petition for paving these two segments of streets has been supplied. Therefore, he recommended that these two streets be included in the FY89 Element and that a report for approval of this element be presented to the Administration and Public Works Committee at the last meeting in November or the first meeting of December. The Board concurred with this addition and the substitutions. The Actinq President of the Board reported that he would prepare the report for the Committee. Next, Mr. Tonkinson asked if there was Other Business and there being none reported that Culver Street, Special Assessment 1374, had its court hearing today and that the Attorney for the Board reported to him that all documents were approved by the Court and that we may advertise this project for bidding purposes. There being no further business, Mr. Shonk made a motion to adjourn which was seconded by Mr. Figurelli. The Acting President adjourned the meeting at 3:37 P.M. The next meeting of the Board of Local Improvements will be held on December 5, 1988 at 3:00 P.M. in Room 3650 of the Civic Center. James S. Tonkinson i Acting President JST:dt Cc: Joel M. Asprooth Kristen Davis — Herb Hill Kathy Brown MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF DECEMBER 5, 1988 Members Present: Robert Shank, Finance Director Richard Figurelli, Superintendent of Water & Sewer Dept. James S. Tonkinson, Acting President and Engineer for the Board Members Absent: Thomas Olkowski, Superintendent of Street Department Others Present: None The Board of Local Improvements met on December 5, 1988 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Acting President called the meeting to order at 3:00 P.M. The Attorney for the Board and the Superintendent of the Street Department were absent due to other city obligations. The first order of business was to review the minutes of the meeting of November 7, 1988. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Shonk. The motion passed unanimously. Next, the Engineer for the Board gave a report on Special Assessment 1367, the Paving of Poplar Avenue and Jenks Street. He stated that the final confirmation and legal hearing for the special assessment is scheduled for January 5, 1989 at 9:30 A.M. A discussion ensued in which the Chair reminded those present that the Court had already ordered colleztion on this project. Next, the Engineer for the Board reported on Special Assessment 1371, the alley paving project north of Grove Street and east of Hinman Avenue. He stated that the final confirmation and legal hearing for this project is schedule to be held on January 5, 1989 at 9:30 A.M. as well. The Chair then drew attention to Item #4 on the Agenda, Review of the 1989 Element of the 5-Year PIan. Copies of the revised 5-Year Plan were distributed. The Board discussed the FY19B9-90 Element Gf the plan on page 5 covering each street and possible utility improvements associated with the street. Mr. Tonkinson reported that his office had received a petition from Mr. Master for the Paving of Barton Avenue and Dobson Street. He indicated that although he was not bringing the petition to the Board at this time, it did indicate that 55% of the abutting property owners had signed the petition. He therefore asked for a motion to include Barton Avenue and Dobson street in the FY1989-90 Element of the plan and to approve the entire element as shown on paqe 5 of the revised plan. Mr. Figurelli made a motion which was seconded by Mr. Shonk. The motion passed unanimously. Page -2- BLI Minutes of 12-5-88 The Chair then requested Other Business and there being none, adjourned the meeting at 3:15 P.M. The next meeting of the Board of Local Improvements will be held on January 9, 1989 at 3:00 P.M. in Room 3650 in the Civic Center. 01 Oro 0z' James S. Tonkinson Acting President JST:dt CC; Joel M. Asprooth Kristen Davis Herb Hill Kathy Brown I l! I I I I I I I I ^ III I I ICI9lm l1 1111 11 1 I^^ Ij�