HomeMy WebLinkAboutMinutes 1988Y 1 I u All, , II 11 r 1 1 I V I .I
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of January 11, 1988
Members Present: Aldermen Rainey, Nelson, Juliar, Haden, and Paden
Members Absent: Alderman Summers
Staff Present: Asprooth, Bennett, Booth, Casey, Engel, Figurelli,
Jennings, Kelner, Lindwall, Olkowski, Pudloski, Rubin,
Tookinson, Wirth and Zimmerman
Presiding Official: Alderman Marvin Juliar, Chairman
Summary of Action:
Chairman Juliar called the meeting to order at 7:50 P.M. and explained that
the meeting started late because the Committee had inspected the excavation
for the new elevator.
MINUTES:
Alderman Haden requested that the minutes be corrected in the last paragraph
on page 3 from, "Ms. Overboe thanked Aldermen Haden and Korshak for
contacting the Woman's Club" to "Ms. Overboe thanked Aldermen Haden and
Korshak for resnonding to the calls from the Woman's Club" since neither
Alderman Haden nor Korshak had contacted the Woman's Club but had received
calls from a number of members of the Woman's Club. The Committee
unanimously approved the minutes of December 21, 1987 as corrected.
COMMUNICATIONS:
Response to Bills List Inquiries. - The Committee accepted the response to the
City Bills List Inquiries.
City Bills of January 5. 1988 - The Committee requested further information
on the $284 payment to Evanston Township in account 660.29900 - Emergency
Assistance Services and information on the invoices from Burke and Ryan for
legal services in accounts 6800.22300 and 1810.22300. The Committee then
unanimously approved the City bills as submitted.
PURCHASES:
Architectural Services - Library and Levy Center - Alderman Raden stated that
she had requested that the City Council be given a presentation by Raymond
Green & Associates on their study of the Library since the presentation that
was made by the Library Board did not include the alternatives that had been
evaluated by the consultant. City Manager Asprooth stated that he thought
that was a good idea since the follow-up study was built upon the method and
the analysis in the first study. The Committee held the architectural
services contract for consideration until after the presentation.
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 11, 1988.......... Page Two
TV Sewer Inspection Contract #5 - The Committee unanimously moved to
recommend approval of the low bid from Video and Sealing, Inc. to conduct a
thorough cleaning and closed circuit television inspection of 57,411 feet of
sewer for a total cost of $39,832.
Parking Ticket Data Entry Services - The Committee unanimously moved to
recommend approval of a one year renewal of a contract with Unique Data
Services at an estimated total cost of $24,462 as a non -bid item requiring
2/3 majority vote.
Three Three -Wheel Sweepers - In response to Alderman Nelson, Fleet
Superintendent Engel explained that these three sweepers were replacing three
sweepers which were no longer in production and were no longer cost effective
to operate because of their down time, with the main problem being the
inability to get repair parts. In response to Alderman Nelson, Public Works
Director Pudloski stated that it made sense to buy all three sweepers this
year since these were a different type of sweeper which eliminated the need
to leave large piles of dirt on the street to be cleaned up by other crews
during the day. Mr. Pudloski noted that these sweepers had front hoppers
which raised and could dump directly into a truck. Also in response to
Alderman Nelson, Public Works Director Pudloski stated that the street
sweeper operators had operated a number of different sweepers and the
mechanics had inspected them and after several months of investigation found
that these two sweepers (a Mobile and an Elgin) were comparable and would
meet Evanston's needs. The Committee unanimously moved to recommend approval
of the proposal from Schuster Equipment Company to provide three three -wheel
sweepers as a non -bid item requiring 2/3 majority vote for a total cost of
$188,532. Alderman Radon commended Fleet Superintendent Engel for his past
and current efforts to save the City money when purchasing equipment.
Fourteen Used Cars - The Committee unanimously moved to recommend approval of
the proposal from Veto Enterprises to provide eleven unmarked police cars and
three compact City staff cars as a non -bid item requiring 2/3 majority vote
at a total cost of $116,737.
Change Order - Elevator Installation Contract - In response to Alderman
Rainey, Mr. Tinucci, Project Architect, explained that the method used to
stabilize the soil made test borings unnecessary since the method included
doing a boring to inject the stabilizing material. In response to Alderman
Rainey, Building Operations Director Rubin stated that the soil stabilization
was to be done by Prepakt Concrete Company, an expert in this method. Also
in response to Alderman Rainey, Building Operations Director Rubin noted that
most of the hidden aspects of this job had been exposed and that the staff
felt there was a low probability of other change orders due to unforeseen
circumstances. The Committee expressed regret over the situation and the two
alternatives facing the City, namely to abandon the project or to complete
the installation at a total estimated cost of $265,688. This would include
the present change order which includes $19,706 for soil stabilization,
$11,833 for attic floor removal and structural reinforcement, and $1,714 for
the installation of a smoke vent. The Committee unanimously moved to
recommend approval of the change order for the additional work at an
additional total cost of $58,253.
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 11, 1988.......... Page Three
Demolition Contract - Research Park - In response to Alderman Rainey,
Director of Public Works Pudloski stated that the problem with the original
bids was more than the fact that this work was to be done in cold weather,
but that the low bidder had expected to use foundry sand which was not an
approved material. The two lowest bidders also did not recognize their
obligation to hire a soil consultant to guarantee compaction as defined in
the specifications. Mr. Pudloski explained that the specifications were
different than the City usually uses, but were essential if these sites were
to be used for future building sites. He pointed to several City parking
lots which had been constructed on sites where demolition had taken place and
the settlement and pavement problems that the method of demolition and
compaction had caused for the City. He concluded that unless these buildings
were demolished in accordance with the specifications, there would
undoubtedly be surprises and extra costs associated with construction on
these sites in the future. Alderman Raden stated that she had discussed this
matter previously with Mr. Pudloski and had agreed that the recommendation of
the staff was technically reasonable, but that she was not supporting r-iis
contract because of her general opposition to the Research Park project. The
Committee voted 3-2 (Aldermen Raden and Paden voting nay) to recommend
approval of the proposal for demolition and development for a total cost of
$79,000.
ITEMS FOR CONSIDERATION:
Docket 5-lA-88: Sixteenth Annual Custer Street Art Fair - The Committee
unanimously moved to recommend approval of the request to hold the Sixteenth
Annual Custer's Last Stand on June 18 and 19. 1988.
Docket 6-1A-88: Resolution 53-R-87 - Acquisition of 815 Custer Avenue for
Park Purposes - The Committee unanimously moved to recommend approval of the
Resolution which authorizes the acquisition of 815 Custer Avenue and
recognize and thank Mr. Cyrus for his offer to donate this land for park
purposes.
Docket 7-IA-88: Resolution 1-R-88 - Work within the State Highway_
Rights -of -Way - The Committee unanimously moved to recommend approval.
Docket 8-1A-88: Resolution 2-R-88 - Supplemental KFT Resolution - 1987
Resurfacing Program - The Committee unanimously moved to recommend approval.
Docket 9-1A-88: Resolution 6-R-88 - Amendment to Trans-portation Center
Agreement - The Committee unanimously moved to recommend approval.
ITEMS PREVIOUSLY CONSIDERED:
Docket 188-128-88: Temporary Parking Plan and Shuttle Bus - Chairman Juliar
stated that this item was being held at Council for consideration on February
8 pending a report from the Evanston Chamber of Commerce.
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 11, 1988.......... Page Four
Calling for and hearing no objections, Chairman Juliar noted that the items
listed below had been introduced at the last meeting and were being
considered for approval by the City Council.
Docket 291-12B-87: Ordinance 132-0-87 - Parking Rate Increase
Docket 292-12B-87: Ordinance 133-0-87 - Parking Restriction - 400
Asbury
Docket 294-12B-87: Ordinance 134-0-87 - Traffic Controls -
Michigan/Hamilton
The meeting was adjourned at 8:50 P.K.
Respectfully submitted,
l,
pt�ephejn-.Pudloski
Director of Public Works
i
•
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Members Present:
Members Absent:
Other Elected
Officials Present:
Staff Present:
Presiding Official:
Meeting of January 25, 1988
Aldermen Rainey, Nelson, Juliar, Raden, and Paden
Alderman Summers
Mayor Barr, and Alderman Rudy
Aiello, Asprooth, Baucom, Bennett, Brooks, Casey,
Engel, Figurelli, Jennings, Kelner, Olkowski,
Pudloski, Shank, Tonkinson, Wirth and Zimmerman
Alderman Marvin Juliar, Chairman
Summary of Action:
Chairman Juliar called the meeting to order at 7:40 P.M.
MINUTES :
Alderman Rainey requested that the section entitled "Demolition Contract —
Researct, Park" found on page three of the January 11, 1988 minutes be
corrected by adding the following, "Alderman Rainey clarified that the extra
costs were the result of provisions in the specifications required by the
Research Park developer." The Committee unanimously approved the Minutes of
January 11, 1988, as corrected.
COMMUNICATIONS:
!Savor's Special Parking Committee Presentation - Chairman Juliar announced
that the presentation by the Mayor's Special Parking Committee would be first
on the agenda and introduced the Mayor. Mayor Barr expressed her thanks to
the Committee for their long and hard work and her admiration for several of
the creative ideas that were put forth by the Committee for consideration.
Chairman Juliar then recognized Alderman John Rudy, Chairman of the Special
Parking Committee. Chairman Rudy reviewed the key points of the October,
1987 Report. He noted that the Committee had focused initially on short term
parking needs, and adopted the following goal: "To make the most convenient
short term parking available to customers and to make reassr,fitly ccnvenient
long term parking available for employees." Chairman Rudy 'hen described the
three short term parking strategies that were being recommended by the
Committee: (1) Issue separate day permits and night permits for City parking
lots to allow their use at night by residents and their use during the
daytime by employees from nearby businesses; (2) to change the street
sweeping ban in southeast Evanston so that no more than 201. of the street
parking is lost on any given day; and (3) to enforce meter feeding
prohibition by increasing the number of enforcement personnel. Alderman Rudy
then introduced Mr. Alex Sproul, a member of the Committee and owner of
Travel in the Hain, to discuss the proposal of issuing day and night permits
for public parking lots. Mr. Sproul indicated that he had done a number of
traffic counts in the neighborhood around the Hain Street shoYping district
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORXS COMMITTEE
January 25, 1988.......... Page Two
and has periodically checked the number of vacancies in Lots #32 and #35 just
east of the Chicago/Main area. He has always seen twenty or more vacant
spaces during the day in each of the two lots. With the proposal suggested
by the Committee, this would allow some forty additional spaces for employee
parking without inconveniencing the permit holders. The Committee expressed
their support for this creative idea and Alderman Rainey moved to direct
staff to prepare a plan to implement it. Chairman Juliar asked if there were
any comments. City Traffic Engineer Jennings indicated that staff had some
concern about implementing this in both lots at the same time. There are
approximately 120 spaces in the two lots and it would require about $12,000
in materials alone to purchase the necessary meters. Alderman Rainey then
amended her motion to direct staff to prepare a report on installing meters
in Lots #32 and #35. The Committee unanimously approved the motion.
Alderman Raden restated her request that in evaluating the change to the
street sweeping schedule, the staff consider special posting the streets on
the southeast side which are heavily parked rather than have alternate side
parking each week even though they are only swept every other week. Public
Works Director Pudloski explained that the staff had been evaluating this
alternative and that changing the street sweeping would have a significant
impact on Street Department operations and costs. Mr. Pudloski explained
that at the present time the alternate parking regulations are enforced by
ticketing not towing. He noted that a great number of manhours are spent in
the special posting operation in putting up the signs and taking them down
and in towing the violators. Because the special sweepings occur only four
to five times a year, it is necessary to enforce the parking regulations by
towing. Mr. David Albertson, President of State National Bank and member of
the Mayor's Parking Committee, stated that the suggestions were essentially
experiments to determine if these techniques could be used in other areas.
The Committee was not suggesting that wholesale changes be made in the
parking lot operations or the sweeping schedule until it was tested on a
trial basis, say for six months. Alderman Raden then explained that she had
recently had an experience in the Main Street shopping area where she got a
parking ticket at a one hour meter because she was shopping in the area more
than one hour. Mr. Sproul suggested that meters with longer times could be
installed and with increased enforcement of meter feeding, shoppers would be
able to park at a meter for longer times. However, Mr. Sproul said he was
against increasing enforcement of meter feeding without changing the street
sweeping schedule to provide parking for employees. Alderman Raden expressed
concern about increased enforcement of meter feeding whic., was aired at
having employees vacate the meters but would be a deterre:�: to shcrrers. Mr.
Albertson stated that the Committee recognized that this :has a problem, but
believed that a test of stepped up enforcement of meter feeding would prove
whether it was effective in making parking available for customers as the
Committee suspected. In closing, Alderman Rudy, Chairman of the Special
Parking Committee, suggested that the Committee work with staff and return to
the Administration and Public Works Committee with a report on the
implementation of metering Lots #32 and #35 and changing the street sweeping
schedule. The Administration and Public Works Committee unanimously accepted
Alderman Rudy's suggestion and asked for a report in one mcntti.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 25, 1988.......... Page Three
Response to City Bills List Inquiries - The Committee accepted the response.
Response to Township Bills List Inquiries - Chairman Juliar noted that the
explanation to a number of the questions was not in the packet but was handed
out at the meeting. Alderman Paden noted that the questions that she had
asked with respect to the purpose of certain seminars and conferences had not
been answered in either response. Township Supervisor Summers explained that
both of the conferences were related to Township issues. Alderman Paden
asked that from now on a better description of conferences and seminars be
included in the bills list. Supervisor Summers noted that her memo asked
questions of the City Council with respect to their travel. Alderman Rainey
asked that staff respond to Supervisor Summers' questions. The Committee
voted 3-2 (Aldermen Paden and Rainey voting nay) to accept the response to
the Township Bills List Inquiries.
Fire Department December, 1987 Report _ The Committee unanimously accepted
the report.
Police Station Renovation Status Report - This matter was not discussed by
the Committee due to time constraints, however, Alderman Rainey noted that
the report did not answer all the questions that she had asked about the
project.
Sherman Avenue Garage Security Enclosures - Traffic Engineer Jennings
explained the background for the project, noting that the Council had
approved $100,000 in the current budget for a portion of the work and had
approved the hiring of Raymond J. Greene and Associates to do the design work
to provide security enclosures so that the Garage could be closed at night,
modernize the stair towers by constructing a glass wall for personal security
and visibility, and expand and remodel the office area. Kr. Jennings
introduced Mr. Steven Yas, project architect, who showed renderings and
samples of materials for the security enclosures, the glass and the floor
plans for the office expansion. In presenting a description of the office
expansion, Kr. Yas noted that the present office was nc larger than a closet
and housed all of the management functions associated with the operatiock of
the Garage. He also noted that the new office would provide storage for
uniforms which are presently stored in an electrical room and would modernize
and provide security for the restrooms since there had been problems with
people using the restrooms for living quarters. Mr. Yas showed samples of
the grate material which will be used around the first flzcr Opening on the
side of the Garage and as screens in front of the glass __rtain wall_ in the
stair towers and along the windows at the office. The _a.:,ple materials and
several pictures of this material in use were shown. Mr. Yas noted that
brick had a green cast to it and the introduction of green in the grates and
in the glass would provide some color and interest to the building. Mr. Yas
then handed out a picture of a Frank Lloyd Wright builting which had the same
color green used as accent. Alderman Raden asked if the glass in the stair
towers and the office areas did not provide an opportunity for vandalism.
Mr. Yas noted that the City presently had security perz,_nnel n duty 24 hours
a day and that he did not believe that this provided any r., ce ,f af.
opportunity than any other public building. After a brief di-,ussicn of the
safety aspects of having glass in the stair tower, Alderman 'a:son requested
.r
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 25, 1988.......... Page Four
cost estimates on the variety of the types of glass which might be used in
the tower. Chairman Juliar recognized Mr. Ira Golan, Executive Director of
the Evanston Chamber of Commerce who had some concerns about the design and
the cost of the project, given the perception of the customer and the
customer's need to feel safe. He noted that the City had neglected to ask
those who use the Garage what would make them feel secure. He stated that
more security people or a security guard on a vehicle which was more visible
would provide a sense of security to Garage patrons. He suggested that the
City survey the users before spending such a great amount of money on the
improvements. City Manager Asprooth noted that the security which Mr. Golan
was discussing had to do with vandalism of cars and not necessarily the
security issues being dealt with by the project proposed. City Manager
Asprooth noted that the security enclosures and gates would provide a
building which could be locked at night to limit the liability of the City as
the owner of the building. He noted that the office expansion and glass wall
in the office would provide security to the office personnel and cashier
since they could easily be seen by passersby and patrol cars. He also noted
that the same Has true for the glass walls in the stair tourers. Alderman
Nelson suggested that one alternative might be to integrate valet parking
with out present self -park system and the car jockeys could keep their eyes
open for suspicious activity throughout the Garage. In response to Alderman
Rainey, Mr. Pudloski noted that this project was not included in the Capital
Improvement Program but was included in the proposed budget. The Committee
unanimously decided to hold this matter for the next meeting, since a number
of issues still were not resolved.
Library Presentation by Architect - The Committee set 7:30 February 15, 1988
to hear a presentation of the Library site study by Raymond J. Greene and
Associates.
City Bills of January 20, 1988 - The Committee asked for further information
on the following bills: Account 694.70700, $1.041.87 to Cook County Legal
Assistance for December, 1987 service; $936 to Gary Silkaitis for travel
advance; Account 6500.29900 - $85,000 payment to TOPCORF, inc.; Account
2552.99500 - payments to Harold M. Olsen for multi -family rehabilitation 017;
and Account 6800.29900 - payment to Mohamed Kahn for moving expense; 1,624.93
payment to Illinois Gas Company for 1108 Emerson Street, and $3.152.39 to
Vector Corporation for relocation consulting services. The Committee then
unanimously moved to recommend approval of the bills.
Township Bills of December, 1987 - The Committee unanin-_.:y move to
recommend approval of the bills. Chairman Juliar noted 'nat the $531.33 not
approved on the November bills would be considered by tonight.
Alderman Rainey asked that those bills be removed frotc tte consent agenda.
PURCHASES:
Kelly Tot Lot Redevelopment - In response to Alderman Raden, Assistant City
Manager Aiello stated that Mr. Smith had assigned his interests in the
Charles Smith Company for the period of his contract with. Rrl; should his six
month contract work out, he would be selling his constr:.:-'.on business so
that there was not a conflict of interest. The Committee -.:nar.imously moved
to recommend of the low bid from Charles Smith at a tots! :ost of $24,403.
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 25, 1988.......... Page Five
Heating System for the Fleet Service Garalre - The Committee unanimously moved
to recommend approval of the low bid from Dial One Aleyden Automatic Inc. for
a total cost of $61,155.
Architectural and Engineering Services for Fire Station Construction -
Alderman Raden stated her concern that the staff was recommending the
architect who had performed the preliminary studies on the Fire Station
Relocation and had made the recommendations with respect to rehabilitation or
rebuilding. She asked that copies of all the proposals that were received by
staff be sent to Mr. Howard Decker. Alderman Rainey expressed the same
concern and stated that this might represent a conflict of interest.
Alderman Rainey requested a list of all firms which were notified that the
City was seeking proposals and a copy of all the proposals for her review.
The Committee then held this matter for future consideration.
Computer Equipment for Crime Analysis Program - In response to Alderman
Rainey, City Manager Asprooth stated that other communities were being forced
to do the same. The Committee moved to unanimously recommend approval of the
proposal from Hewlitt Packard at a total cost of $6,475.70 as a non -bid item
requiring 2/3 majority vote.
LnZineering Services for Pistol Range - The Committee unanimously moved to
recommend approval of the proposal from Dynacett Inc. for a total cost of
$6,525.
Diesel Engine for Fire Truck - The Committee unanimously moved to recommend
approval of the proposal from Western Engine Company for an estimated cost of
$18,000 as a non -bid item requiring 2/3 majority vote.
Engineering Services for Sewer Improvement Plan - The Committee voted 4-1
(Alderman Rainey voting nay) to recommend approval of the proposal from Harza
Environmental Services at a total cost of $100,000 as a non -bid item
requiring 2/3 majority vote.
ITEMS FOR CONSIDERATION:
Docket 15-18-88: Request to Hold Jewish Arts Festival - Chairman Juliar noted
that he had a number of concerns about the event because of the great number
of people that it would bring to the lake shore. He stated that he felt that
the organizers had taken steps to minimize some of these r.�-eative effects and
would support this request. The Committee voted unanimr.,�.,:;Y recommend
approval.
Docket 16-lB-88: Permit for Snow Tow Lot from the Metropc1itan Sanitary
District - The Committee voted unanimously to recommend approval.
Docket 17-18-88: Resolution 8-R-88 - Acknowledging Services cf the Garden
Council - The Committee voted unanimously to recommend approval.
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 25, 1988.......... Page Six
Docket 18-1B-08: Resolution 9-R-88 and 10-R-88 - Grounds Lease and
Maintenance Agreement for Property at 2010 Dewev Avenue - In response to
Alderman Raden, Parks, Recreation and Forestry Director Wirth noted that the
severance clause in the agreement referred to the total agreement, not
Individual provisions such as insurance. The Committee voted unanimously to
recommend approval.
Docket 19-1B-88: Ordinance 120-0-87 - Noise Ordinance - Alderman Raden stated
that the Environmental Control Board was recommending the noise ordinance
which reduced the auto alarm time limit from 10 minutes to 4 minutes because
of new technology. She felt that since the Police Services Committee had
recently reviewed this matter and had recommended the 10 minutes limit and
that a change could require many Evanston residents to purchase new auto
alarms, she recommended this matter be referred to the Police Services
Committee, The Committee voted unanimously to recommend that this be
referred to the Police Services Committee.
Docket 20-1B-88: Ordinance 1-0-88 - Class C Liauor License - E1 Inca
Restaurant - The Committee unanimously moved to recommend approval.
ITEMS PREVIOUSLY CONSIDERED:
Docket 288-12B-87: Temporary Parking Plan and Shuttle Bus - This
matter is being held until February 8, pending input from the Chamber
of Commerce.
OTHER BUSINESS:
Alderman Raden noted that a number of the purchases on this agenda and other
agendas have items which are purchased below the budget and other items which
cost more than the budgeted amount. She requested a quarterly report of
capital purchases comparing the actual cost to the budgeted amount.
The meeting was adjourned at 9:05 P.H.
Respectfully submitted,
(• '
Stephen Pudloski
Director of Public Works
H
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Members Present:
Members Absent:
Staff Present:
Presiding Official:
Meeting of February 8, 1988
Aldermen Jullar, Paden, Raden, and Rainey
Alderman Nelson and Summers
Zimmorman, Caucy, Tonkinuon, Figurelli, Kellner.
Brooks, Bennett, Shenk. Jonnints, Olkoweski, Brown,
Carter, and Jacobi
Alderman Marvin Jullar, Chairman
Summary of Action:
Alderman Jullar called the meeting to order at 7:37 P.H.
MINUTE:,,;:
The Committee unanimously approved the minutes of January 20. 1988,
COMMUNICATIONS:
ReUonso to Bills List Inquiries . Alderman Roden stated that the reaponsets
did not include to her request for a break down of the $75,000 expenditure to
R.P.I. and she asked for thin information to be provided for the next
meeting. Alderman Paden asked for clarification of the payment to Vector
Corporation retarding the nature of the 42 man-hours spent for services
provided. The responses were then accepted by the Committee.
Sh erman Avenue Garage 5ecuripj_ nclosures - Alderman Roden asked why staff was
proposing to install new garage doors. Traffic Engineer Jennings stated that
the doors were actually rolling grills designed to provide
security overnight
for vehicles and the facility itseif and that they would ^lininate
the need
for 24-hour guard service. Alderman Jul tar roqueuted 14a' -,raff provide
information retarding incidents that occur during night time
q,r5. HP stated
that the cost of enclosing the facility was hith and asked
r.nw ' compared to
the cost of a security guard. Mr. Jennings stated that the
tnir: service cost
$7.5o per hour and that he anticipated a three to four year
payback period for
conutruction of :security doors. Alderman Rainey state,
'het she felt
expansion of the office area was important but added rhat tv"
pn5itive results
expprlonced since implementatiun of the scrcurily guard pr_:r. n Q ht dictare
re thinking of orhor security measures. Ira Golan of 74,
}.' Commorre
ntat"4 that many of the incidents reporLod wnu:t •
r ii0 ;I"
addir innsl security efforts. HP requebted that 4 avrvvq
hn: lore '.-
conductPd 0, ieterminp experiences/perceptions retardinn
/ :suds. W
added rhat a vehiclu such as a jeep would mnkp the :;er a
', r :-irn s vrr rr.;
more offoctivp by increasing both vision and mohiliiy
7ro1 " Entinoor
Jennings stated that staffs recummendations were based up, ,
_ . •y6 :Qnduoz •d
by security prolessionsls who r-comm"nded increased ...
- :ity in rho
facility, i.e. glassed in staircases, In response to a gwoF'
- `r-m Aider74r
Rainey he added that tnv study also re'rrmmpnd"d spvur'irs
, - -l! Aldornin
Rainey asked whit the impact would he of proceeding w:-`
*;, r of 'ho
ottsre area while studying further Lhp need for schur pro;
.,: .-rr v�mpn'r
Mr .Jonathan Fisc'hrl of Raymond Green and Associates s'
_' : i 'Id! „ac h a
mothodutogy would greatly increase construction costs beca.s
wou:d crcA!"
a duplication of overhead and profit expenses fur contractor=
e":l:d tho City
HINUTF.S OF THE ADMINISTRATION AND PUBLIC WORKS COHMITEE
February 8, 1988.......... Pago Two
opt for the entire project at some future date. Mr. Golan suggested that 1.2
Incidents per 10.000 cars parked might be a porcoption problem and that users
of the facility should be surveyed before a largo amount of money is
committed. He added that the Chamber will be glad to work with staff to
develop a survey. The Committee then directed Mr. Golan and Mr. Jennings to
combine their efforts toward the duvelopmont of a user survey and to report
back to the Committee at their next meeting.
Streotlight Survyey - Interim Report - Alderman Paden asked that the final
report contain a plot of survey responders to determine problem areas. The
Committee then unanimously accepted the report.
Cook County I[iKhwa.y__Award of Contract for -Improvement of Harrison Street/Old
Orchard Road/Gross Point Road - The report was unanimously accepted by the
Committee.
CITY BILLS OF_FEBRUARY 3, 1988
The Committee asked for further explanation regarding the following bills:
Account 642-52000, $3.746.25 to noehringer Mannheim for a Roflotron
Instrument; Account 2682.07501, $1,988.89 to Cook County Collector for Taxns;
Account 6800.29900, $2.816.00 to North Shore Hovern for moving Sure [.ight
Service; and Account 6800.50100, $121.500.00 to Rurnurd J. Michna for purchase
1853 F. Railroad. The Committee then unanimously moved to recommend approval
of the bills.
PURCHASES:
Fire Station Architectural Services - At the request of Alderman Raden this
item was hold for further discussion at the next meeting.
Special Assessment-_ 1370, Pacing Clifford, _Ilernarci, Isabella - Alderman Rainey
asked for an explanation regarding the large difference between the two low
bids. City E:iginoer Tonkinson explained that the low bidder, Capitol Cement,
had dono a lot more research regarding soli/sand conditions and proposed to
use natural sand from the area of the project rather than bring, in sand from
another site. This method will allow them them to baekfi.l t,)r 21 00 per
cubic yard as opposed to $18.00 per cublr- yard as propured by rtr�- ^,frond low
bidder- Ho added that Capitol ' unit priros for oni rnti• wi., •• whnT 'ewer
than for other bidders because they are doing a lot of work in she arf•a and
their start-up costs are lower as a result. The Committee then inanimously
moved to recommend approval for the low bid from Capitol Cfrmrrnt at a total
estimated cost of $179,874.00.
�j2ecial Assessment 1371, Paving Alley= _(;rove,-_Davisr Hinman, Judson - The
Committee unanimously moved to recommend approval for the 1 �w r, i `r 'spit )1
Cement ar a total estimated cost of S-19.800.00
1988 89 Insuranc_e Program_ Alderman RaI n+•y an ked that " s Purchnso ^„
removed from tho consent agenda at Alderman Larson 's rrque.t TrmmirrPr.
then unanimnur,ly moved to recommend approval for tho Prograrr
Garage Cashier Services _Contract_Hxtention - Thr• moved
to recommend approval for a one year extension of the runrr5.,t wi'h Standard
Parking Corporation at a total annual cost of $89,060.00
=II1
IF
MINUTES OF THR ADMINISTRATION AND PUBLIC WORKS COMMITTER
February 8, 1988 Page Three
Ton Police Patrol Cars -- Alderman Rainey asked Committee members to remember
the savings realized on this purchase while they considered the budget. The
Committee than unanimously moved to recommend approval. for the proposal from
Milos Chevrolet at a total cost of $119.139.50.
ITEMS FOR CONSIDERATION:
Docket 21-2A_88: Chamber of Commoc•ce Reguos_t to 11old_ Fountain Square -Arts
Festival, Garage Sale, and Taster's Fast: The Committee voted unanimously to
recommend approval.
Docket 22-2A•88: Church/ChicaZ,o ParkinL Garage Construction Cost. Estimate:
Alderman Radon asked why the cost for architectural services decreased while
construction costs increased. Traffic Engineer Jennings stated that the
original architectural cost figure was an estimate. The updated report
reflects the actual architectural contractcosts. Alderman Rainey asked why
interest income was not included In the original estimate. Finance Director
Shonk stated that such income was not considered at thi time but that the
bonds have now been sold and interest is being earned. Thr Committee then
voted unanimously to recommend approval.
Docket 288-12D-88-7: Temparary_ parkinP Plan _. and Shuttle Bus Alderman Radon
moved to accept the recommendation from the Chamber or Commerce to not use
shuttle buses. Alderman Jul tar expressed his concern regarding increased
parking at the lakefront by those who did not wish to use the Maple Avenue or
Dominick's lots. Alderman Rainey stated that the Committee had to establish
permit fees for the two lots. After a brief discussion she moved to establish
a fee of $20 per month for both locations. The Committee voted 3.1 (Alderman
Juliar voting nay) to recommend approval for the Temporary Parking Plan.
Docket 23 _2A - 88: Resolution11 -R -88 —ACORN _ Lease The Committee voted
unanimously to recommend approval.
Docket 24 -2A -88: Ordinance 2 •0 -88` Loading, Zone - Custer/Madison Alderman
Radon requested that Alderman Juliar move to suspend tho rules on the Council
floor and recommend adoption of this Ordinnnce tonight. She, nr.,r.•d that there
was an immediate need for the loading zone. The Committee vorc.-d unanimously
to both recommend approval and to suspend the rules ror adoption.
ITEMS PREVIOUSLY CONSIDERED
Docket _20_1_13 88:_ Ordinance_ 1
O_ 88 Class
C _Li_quor_
L'.re_n_se El Inca
Restaurant The Committee toted
unanimously to
recommend
�K=r• ,n
OTHER AIfS 1NF.SS
Prior to adjournmvnr Alderman
Rainey expressed
concern
rigs^:.-,�, an �l'.ati-)n
of the scheduled February 15th
special meet tnt
with the
I.: r r,ry R,,arct and -ho
f.Ibrary architects. She stated that. ;:he had not
been
rerarding Z; 1G
cancellation or for scheduling
of a now meeting.
;he rli•,lue-
••: 1drIFicati n
The meeting was adjourned at. P.M.
Respectfully :submitted,
Christopher Johnson
Director of safety and Risk Management
lil I Illrti�l I�II� RI q ^ 'illl�ll I'I"ill ,1l''I' I IPi I II
_ , ill,, �� �q�l��►��I � q� �lil�q�� I�l��il i � , ill' �� i� q �
"M
Members Present:
Members Absent:
Staff Present:
Presiding Official:
Summary of Action:
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of February 22, 1988
Aldermen Juliar, Raden and Rainey; Aldermen Paden and Nelson
arriving late
Alderman Summers
Aiello, Asprooth, Bennett, Booth, Brooks, Casey, Figurelli,
Jacobi, Jennings, Kelner, Olkowski, Pudloski, Shonk, Swan,
Tonkinson, Washington, Wirth, Yonker, Zendell and Zimmerman
Alderman Marvin Juliar, Chairman
Alderman Juliar called the meeting to order at 7:40 P.M.
MINUTES:
The Committee unanimously approved the minutes of February 8, 1988.
COMMUNICATIONS:
Response to City Bills List Inquiries - The Committee accepted the response.
Sherman Avenue Garage Security Enclosures Survey - Chairman Juliar announced that
the Committee would consider this later in the meeting to allow Mr. Ira Golan,
Executive Director of the Evanston Chamber of Commerce, to make a statement.
Police Station Renovation - In response to Alderman Raden, City Manager Asprooth
noted that the original estimate of a renovation project was approximately $900,000
but did not include the cost associated with upgrading the corraunications center
nor the architect's fees. He also noted that since it was a renovation project a
number of additional problems and costs came to light as the project was being
constructed, and that each time the City Council had considered and approved the
additional expenditures. The Committee accepted the report.
Mayor's Parking Committee Report - The Committee accepted the report.
Architect's Presentation on Library - March 7, 1988 - Accepted without comment.
Parking Ticket Court Fines - Given the significant increase in fine collection,
Alderman Raden asked if this has had an impact on the amount of illegal parking.
City Manager Asprooth noted that he would ask the Police to comment on this matter.
Parking Ticket Collection Agency Selection Process - The Committee accepted the
report.
City Bills of February 17. 1988 - Alderman Paden requested information on the $450
payment to Bruce Strong in the TIF Capital Projects Fund - 6800.49100, She also
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 22, 1988.......... Page Two
reminded staff that she had not received information previously requested with
respect to the number of clients served in one month by Legal Aid and the $2,200
payment associated with Harold's Chicken. The Committee unanimously moved to
recommend approval of the City bills.
Township Bills of January. 1988 - The Committee unanimously moved to recommend
approval.
PURCHASES:
Water Treatment Chemicals - The Committee unanimously moved to recommend approval
of the low bids for the supply of water treatment chemicals' for the period lurch 1,
1988, through February 28, 1989 to the following five low bidders: (1) Carbon to
American Norit Corporation at $676.80 per ton; (2) Aluminum sulfate to General Alum
& Chemical Corporation at $122.80 per ton; (3) Liquid chlorine to Alexander
Chemical at $395 per ton; (4) Hydrofluosilicic Acid to LCI Limited at $95 per ton;
and (5) Liquid cationic polymer to ISC Inc. at $0.215 per pound. The estimated
cost for all water treatment chemicals for the period is $157,604.60.
Nomex Plus Uniform Trousers - The Committee unanimously moved to recommend approval
of the low bid from Kale Uniforms Inc. for 291 pairs of Nomex Plus uniform trousers
for the Fire Department at a total cost of $15,059.25.
Furniture for the Police Department - The Committee unanimously moved to recommend
approval of the proposal from Rakow's Business Interiors for 17 file cabinets, 20
desks, 47 chairs, 7 reception units, 2 bookcases and 1 gym locker unit at a total
cost of $15,555.12.
Traffic Signal Heads and Mounting Hardware - The Committee unanimously moved to
recommend approval of the proposal from Roger Brown Sales Agency for the purchase
of 33 traffic signal heads and 12 pieces of mounting hardware at a total cost of
$6,046.20 as a non bid item requiring 2/3 majority vote.
Material Inspection and Testing Services - In response to Alderman Rainey, City
Engineer Tonkinson stated that the proposals are based on unit costs with the
number of units of work based on the previous year's construction projects rather
than an estimate of the coming year's construction projects. The 1987 construction
program was approximately twice the size of the 1986 program because of the great
amount of sewer and water Work that was done in conjunction with the resurfacing
program. In response to Alderman Rainey, Public Works Director Pudloski noted that
the testing services will be paid by each project based on the actual tests done in
conjunction with that project, so that the resurfacing projects, sewer projects,
and special assessments will each pay their share of materials testing costs.
These usually amount to less than 11 of the project costs. The Son-znittee
unanimously moved to recommend approval of the proposal from Soil and Material
Consultants, Inc. at an estimated cost of $17,096.75.
Arts & Recreation Magazine Production Services - Alderman Rainey commended staff on
being able to reduce the amount of cost associated with the printing for the
magazine, but questioned how the proposal for design from Gwinn Anderson increased
by 8% from $12,960 to $14,052. Since staff involved in preparing the total
estimated annual cost was not available, City Manager Asprooth stated that staff
Ilia III1Iii 1I 11�� q l� I�� I�I III1111' '''�II'lll���P'Il II' II ��I�I1 �AlI ,� 1'pl li'Illlo III III IP ilp 1 IIIrII 11111111 ��iIIA'' "'IfWIlI IIIIIIIII!
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 22, 1988.......... Page Three
would return with an answer either in writing or by the and of the meeting.
Fire Station Architectural Services - Alderman Raden restated her belief that
allowing the architect who recommended the course of action with respect to the
overall fire station plan to submit a proposal for design inevitably results in a
conflict of interest. She suggested that the Committee consider this matter and
establish guidelines where this situation does not happen again. Alderman Rainey
asked that the Committee be given a review of the selection process including:
"How was it decided who would be interviewed? Was the criteria based on the
greatest amount of experience in the field or price or other?" The Committee
unanimously moved to recommend approval of the proposal from John Vabich and
Associates at a total cost of $99,820.
ITEMS FOR CONSIDERATION:
Docket 30-2B-88: Garden Council Request to Hold the Annual Garden Fair - Alderman
Raden stated that her position has always been that any civic function benefits the
City, that all community events should be treated equally and if fees are waived
for one, they should be waived for all. Alderman Julian noted that the Garden
Council provides more than the benefits derived by the City from their Garden Fair
through specific projects in the planting and maintenance of a number of parks
throughout the city. The Committee unanimously moved to recommend approval of the
request and waiver of the fees.
Docket 31-2B-88: Partial Waiver of Fees for the 1987 Citi-Circuit Bike Challenge -
Alderman Rainey indicated her displeasure with the request for a partial waiver of
the fees since the waiver had been denied. She also indicated that while there may
have been some benefit to the City, a number of problems were caused for local
merchants on the day of the race and the Bicycle Challenge may not have
accomplished as much good as advertised. Alderman Rainey also indicated her
dismay, given that one of the sponsors was Citicorp. In response to Alderman
Nelson, Traffic Engineer Jennings noted that the check was from the International
Cycling Association and that it may very well be that a corporation was formed to
organize and conduct the race and that there is no money available. In response to
the Committee, City Manager Asprooth noted that the two other communities did waive
the fees in advance of the race. Alderman Raden restated her position that the
fees for all community events should be waived. Chairman Juliar suggested that the
City change the endorsement on the back of the check to indicate that the
endorsement does not prejudice our ability to seek the remaining $1,478.67. City
Manager Asprooth noted that he would have to find out whether that was possible.
The Committee then voted 4-1 (Alderman Raden voting nay) to recommend denial of the
request for a partial waiver of the fees, and to cash the $2,50C :heck if it does
not prejudice our ability to seek the balance.
Alderman Rainey reminded the Committee that a while ago the Committee had discussed
the need to develop a public event policy. Chairman Juliar asked that staff draft
such a policy and seek the advice and counsel of the Chamber of Commerce in doing
so and return to the Committee with a recommendation as early as possible.
Docket 32-2B-88: Resolution 14-R-88 - Lease of 1817 Church Street - The Committee
unanimously moved to recommend approval.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 22, 1988.......... Page Four
Docket 33-2B-88: Resolution 15-R-88 - Supplemental MET Resolution for the Gross
Point Road Project - The Committee unanimously moved to recommend approval.
Docket 34-2B-88: Resolution 16-R-88 - Northwest Municiaal Conference (NWMC) Solid
Waste Program - Alderman Raden asked if this matter could not be held up to
determine if the Metropolitan Sanitary District is planning to become involved in
the area of solid waste. City Manager Asprooth noted that the Metropolitan
Sanitary District was in the middle of an election and it was unlikely that any
kind of answer would be forthcoming prior to the election. He also noted that the
Metropolitan Sanitary District had discussed this matter for a number of years,
that there had been no resolution and that there was a divergence of opinion as to.
whether the Sanitary District would enter the solid waste area. City Manager
Asprooth indicated he would attempt to get an answer from the Sanitary District
before the Ordinance is adopted at the March 28 meeting. The Committee unanimously
moved to recommend approval of the Resolution.
Docket 35-2B-88: Class B Liouor License for Ernesto's Restaurant - The Committee
unanimously moved to introduce Ordinance 8-0-88.
Chairman Juliar noted that Mr. Ira Golan was now present and that the items passed
over by the Committee needing Chamber input would now be revisited.
Sherman Avenue Garage Security Enclosures Survey - In response to Alderman Raden,
Traffic Engineer Jennings stated that the plan was to hand out the survey to all
short-term parking customers on one day and to mail the survey to all permit
holders. He also indicated that he had met with Mr. Golan and was planning to make
a few changes in the survey suggested by fir. Golan. Alderman Rainey noted that she
felt that without some way of forcing the survey respondents to rank the options
from 1 to 4 that it is likely that most respondents will mark them all number 1.
Her suggestion was to phrase the questionnaire in a way which asked if the customer
would be willing to pay for these increased security measures. Mr. Golan indicated
that he felt that the question of cost and increased fees would be better left off
the questionnaire, if it could be worded in such a way that would force the survey
respondent to rank each option l through 4. Traffic Engineer Jennings stated he
would redraft the questionnaire in a way which would lead the survey respondent to
rank the four options. The Committee accepted the questionnaire and the plan for
its distribution.
Special Service District #4 - Financing - City Manager Asprooth summarized the
situation as described in his transmittal memo, including the fact that the County
will not collect any of the taxes associated with Special Service District 04 until
August, 1989, that the capital improvements will all be deferred by one year, that
the EVMARK Board has decided it is able to reduce its marketing plan so that the
proposed loan can be paid off within the three year period and that the loan could
be made to EVMARK from the Capital Improvement Fund without endangering any of the
planned projects because of the long time span associated with �he completion of
the those projects. In response to Alderman Nelson, Mr. Golan indicated that
EVMARK owes the Chamber now for administrative costs and that the EVMARK Board will
adjust their marketing effort to meet the revenue. Mr. Golan also noted that it
was essential to begin a marketing program now since there is more retail,
particularly the new shopping center in Lincolnwood, which will be competing with
the Evanston Central Business District. Alderman Nelson suggested that some other
1111 1111l 1 1�11 9011l� 1 A7� ��I�i q i "II
r
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 22, 1988.......... Page Five
method be used, such as an assessment program to all the members of EVMARK rather
than use the City as the bank. He suggested setting up a contractual obligation,
such as a lien on the property or a note between the property owners and EVMARK.
Mr. Golan indicated that was unlikely to happen, given that the contractual
obligation would have to be entered into willingly by the hundreds of property
owners in the service district. Alderman Nelson asked that the Chamber and EVMARK
attempt to work out some arrangements so the City is not the bank. City Manager
Asprooth noted that this matter would be on the agenda on March 14 for
consideration of the loan agreement.
Arts and Recreation Magazine Production Services - In response to the Committee's
earlier questions, Ms. Shellea Swan, editor of the magazine, indicated that she
added to the base bid the $1,100 to reflect the costs associated with corrections,
which are treated as an extra in the payment of services. Alderman Rainey
expressed her displeasure in the way this matter was handled since everyone knew
how sensitive it was. She indicated that this leads her to question the way other
purchases are handled. Alderman Rainey requested information concerning all the
costs over the past year. The Committee continued to hold this matter.
Northwest Municipal Conference Solid Waste - Alderman Nelson asked that City
Manager Asprooth send to the Committee a discussion of the Northwest Municipal
Conference Solid waste Proposal concerning other alternatives, a pro forma, any
escape routes or decision points where the City can get out, and any other
information he might be able to provide. City Manager Asprooth noted that the pro
forma would be quite speculative since the costs have not been updated recently and
that the escape routes are all unsavory.
There being no further business, the meeting was adjourned at 8:45 P.M.
Respectfully submitted,
r
Stephen U. Pudloski
Director of Public works
Members Present:
Members Absent:
DRAFT, NOT APPROVED
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of March 7, 1988
Aldermen Paden, Raden. Rainey, Nelson and Juliar
Alderman Summers
Others Present: Aldermen Brady, Collens, Warshaw. Larson, Feldman, Rudy and
Davis; Raymond Green, Architect; Steven Yas, Architect; Dave
Grumman. Engineer; Bob Teska, Urban Land Use Planner; and
Will Hasbrouck, Woman's Club Consultant
Staff Present: Asprooth, Bennett, Carter, Shulse, Volberding, Wirth and
Zimmerman
Presiding Official: Chairman Paden
Summary of Action:
Chairman Paden called the meeting to order at 7:35 P.M. The Committee called on
the City Manager. Joel Asprooth, who introduced Raymond Green. President of the
architectural firm of Raymond J. Green & Associates. Mr. Green was called on to
present his firm's report on its study of alternative building sites and configura-
tions for the Evanston Library Board.
Mr. Green introduced the members of his firm's study team, which included Steven
Yas, Project Designer; Dave Grumman, Mechanical Engineering and Energy Consulting;
and Robert Teska, Urban Land Use Planning. Mr. Green reported that he had been
hired by the Library Board in May to conduct a study of alternative building and
site configurations. The firm had presented its final report to the Library Board
in November. He reported that the firm had analyzed a total of 30 different
configurations, involving six different sites. Green's evaluation of the building
configurations was based on a building area of 100,000 square feet for the Library,
20.000 square feet for the Levy Senior Citizen's Center, 20,000 square feet for the
commercial space (which could be used for future Library expansion) and 30,000
square feet for the Northlight Theater.
Studv Data Collection
Mr. Green then introduced Steven Yas, Project Designer. Mr. Yas reported that the
essence of the firm's study was to solve the long term building needs of the
Library. He reported that the study included the Library, Levy Senior Center,
Northlight Theater and commercial space; and consisted of program and building
needs, traffic impact, land acquisition and building costs. Mr. Yas reviewed for
the Committee the buildings surrounding the current Library site. He reported that
the site is bordered by mid -rise developments along Orrington Avenue on the west
and Church Street on the south, the Northwestern University mid -rise apartments on
the north, and low-rise residential developments along Chicago Avenue on the east.
He stated the current site is bordered by B4 and B5 zones and that the current
Library is located in an R7 zone.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 7, 1988.......... Page Two
Mr. Yas then called on Robert Teska to present the land use aspects of the study.
Mr. Teska reported that he looked at three different areas while conducting his
study: zoning, parking and traffic. Mr. Teska reported that as an R7 zone, the
current building site would allow a senior center as a permitted use. A library
would be required to get a special use in an R7 district. The theater and commer-
cial components considered in the study are neither special uses nor permitted uses
in an R7 zone. Mr. Teska stated that the only way to include the latter two
components in the development would be to utilize a planned unit development
approach. Mr. Teska stated that the current building has variations for both the
front yard and side yard setbacks. He reported that were a new building or an
expanded building to be constructed on the site with a senior center, it would
require one special use for the Library and a limited number of variations. He
stated any other combinations of building use involving a theater or commercial
space would require a planned unit development.
In terms of parking, Mr. Teska stated that there are currently 140 spaces serving
the Library, 30 located under the building and 110 surface parking spaces.
Construction of the Library and senior center would require the provision of one
parking space per three employees. Construction of the theater would require
providing one parking space per six seats. The building uses considered in the
study have different peak hour parking demands. Mr. Teska stated that the
Library's peak parking demand occurs inearly afternoon and in the evening. The
peak parking demand for the Levy Center occurs in the morning. The theater's peak
parking demand occurs in the evening. In summary, Mr. Teska stated that the
combination of building uses considered in the study does not exert a heavy demand
on parking except during the evening, due to the Library and theater parking
demand. A substantial part of this demand can be accommodated by the Church/
Chicago Parking facility.
In terms of traffic impact, Mr. Teska stated that the proposed combination of uses
has little impact on traffic because of the staggered hours of operation and rela-
tively low automobile dependence of building users. Mr. Yas then reported that the
firm had surveyed existing utilities in and around the present site, due to the
potential of relocating the alley currently located on the east side of the
Library. He stated natural gas and water utilities do not run through the alley.
However, electrical, sewer and telephone lines do run through the alley, both
overhead and underground. Mr. Yas stated that the overhead lines could be
relocated without a significant cost. However, the major underground lines include
a telephone trunk line that provides service to north Evanston. If these trunk
lines were to be relocated, it would halt service for telephone patrons in north
Evanston for one to two days. It was determined that the alley could be relocated
from grade and above, but that it would be necessary to leave the below grade
utilities intact.
Mr. Grumman reported on the mechanical and electrical systems of the current
building, which are 25 to 27 years old and are the original systems installed when
the building was opened in 1961. These systems have exceeded the service life
normally expected of this type of equipment. Mr. Grumman stated that the electri-
cal system is not adequate for any expansion of the Library building and that the
chilling tower is badly deteriorated. He stated that much of the system is neither
efficient nor state-of-the-art. He suggested that it would be very difficult to
integrate existing systems into a new or expanded building.
' �i��� _ _ ��ii� l%'�� ill �I �ih � III, �� �i�!i�IIII'1 "�l i lll'�'' II � • � �� �� ! i� � ! i�p I��I � � �� � III I � � � ��,I� '�� ��� II! l��i� � i � ' III ���� I��''Illil���i'�I'!� � ' "� Il ill' 4' ' �' l 41 " ' ��I �,���,,,�, ,, ,
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 7, 1988.......... Page Three
Finally, in terms of program operation, Mr. Yas stated that the firm analyzed the
Library programs and determined that the Library would work best in a two level
building, but could operate on a portion of a third level. This concluded the data
collection portion of the firm's study.
Alternative Sites and Building Configurations
Mr. Yas reported that after completing the study the firm had arrived at five recom-
mended alternatives which were then ranked. The five alternatives in order of rank-
ing are as follows: (1) Site E/Alternative 1 as described on page 66 of the study
report. This alternative would provide 99,525 square feet for the Library, 20,000
square feet for the Levy Center, 20,000 square feet for commercial uses, 29,600
square feet for the Northlight Theater and 218 parking spaces. (2) Site B2 Varia-
tion/Alternative 1 as described on page 60 of the report. This alternative would
provide 98,280 square feet for the Library, 23,000 square feet for the Levy Center,
20.000 square feet for commercial uses, 30,000 square feet for the Northlight
Theater and 150 parking spaces. (3) Site Cl Variation/Alternative 2. This option
is described on page 64 of the report. It provides 95,960 square feet for the
Library, 20,000 square feet for the Levy Center, 21,680 square feet for commercial
uses and 108 parking spaces. (4) Site Bl/Alternative 1. This option is described
on page 56 of the report. It provides 100,000 square feet for the Library, 17,000
square feet for the Levy Center, 7,500 square feet for commercial uses, 108 parking
spaces. (5) Site A/Alternative 3. This alternative is described on page 53 of the
report. It provides 100,150 square feet for the Library, 11,000 square feet for the
Levy Center and 108 parking spaces.
Questions and Discussion of Library Building Issues
The Committee entertained questions and discussion concerning the report. alderman
Juliar asked what alternative sites were considered for the Library building.
Glennis Lundberg, President of the Library Board, reported that the alternative
sites considered included the old Field's site, the American Hospital. Supply proper-
ty located at 1640 Ridge Avenue, the old Rotary building, and the old Dominicks site
on Church Street. She reported that a downtown site was preferred due to accessi-
bility and because studies have shown that 51% of Library patrons combined their
trip to the Library with shopping. Ms. Lundberg stated that a problem with many
existing buildings is that floor construction is such that the weight of Library
books cannot be supported. Alderman Juliar inquired about whether available space
at the Evanston Township high School had been considered. Ms. Lundberg reported
that that site was not considered to be a good location. Mr. Jay Carow, Chairman of
the Board's Space Planning and Physical Facilities Committee, reported that the cost
of reinforcing floors to support library books is very high. He also stated that
the Rotary building had many small rooms and that the location of load bearing walls
within the building prevented it from being an acceptable Library site.
Mr. Juliar inquired as to whether it would be feasible to acquire other community
branch sites. Donald Wright, Library Director, stated that such an approach would
break up the central Library collection and information services and would result in
a duplication of materials and staff.
Alderman Rainey stated that the problem the Library faced was in trying to fit its
building needs into the existing site. Alderman Rainey stated that she believed the
Board should consider locating the Library on the old Dominicks site at Church and
Maple. She stated that this site alternative should be one of the first issues
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 7, 1988.......... Page Four
to be considered by the Council. Mr. Carow stated that the Board would be willing
to consider this site.
Alderman Brady stated that while there were strong arguments both against and in
favor of using the Dominicks site, she also believed that it was a good idea for
the Council to discuss the feasibility of using this site. Alderman Brady stated
that she favored keeping the Library in the downtown area due to the retail
dependence on the Library. She also stated that she had not seen a lot of interest
from Northlight Theater in being included on the site, and that she would be
willing to drop Northlight from consideration. Chairman Paden suggested that the
City confirm Northlight's level of interest and then drop the theater from
consideration if there were no interest.
Alderman Radon stated that she would like to eliminate the different uses attached
to the Library. Alderman Raden stated that she favors building a new library on a
different site and avoiding concerns over both the Woman's Club properties and
relocation of utilities. She encouraged the Committee to focus on building a good
library and placing the old Library building property back on the tax rolls. Al-
derman !laden also stated that she favors consideration of the Dominick.s site and
suggested that the City should consider purchase of the Rotary building for the
Levy Center.
Alderman Nelson then moved that the Committee recommend to the Council that the
consideration of any use of the Woman's Club properties be eliminated from the
Library Building Study, seconded by Alderman Raden. The Committee voted 4-1 to
approve this motion (voting aye, Nelson, Paden, Raden, Rainey; voting no, Juliar).
Alderman Nelson then moved that the Committee recommend to the Council that the
Northlight Theater be requested to indicate their level of interest in being
included in the site within the next 30 days and provide an indication of a signi-
ficant commitment of funding. He suggested that at least 50% of the projected cost
of the theater building project should be provided up front. Alderman Juliar
seconded the motion. The Committee voted 5-0 to approve this motion,
The Committee then recognized Will Hasbrouck who was serving as a building
consultant to the Woman's Club. Mr. Hasbrouck stated that he believes the
combination of functions being considered as part of this building study was
inappropriate at best, and impossible at worst. He stated that his primary concern
was protection of the Woman's Club's interest and the impact of the library
building expansion on the Woman's Club's property. He stated that only one of the
five alternatives recommended by the the architect would leave present Woman's Club
property intact, and that this alternative was identified as the least desired by
the architect. Hasbrouck suggested that there would be two incentives that could
be provided to the Woman's Club to encourage them to turn over the property at 615
Church for expansion of the Library facility. One such incentive would be to trade
the property at 615 Church for an equal sized property on the north side of the
Woman's Club building. A second incentive would be to restrict the use of the
former 615 Church site for vehicle access only and to agree that no structure would
be built on this site. He stated that in providing these incentives the Woman's
Club would continue to own property of value equal to their present property.
Doris Overboe of the Woman's Club stated that these suggestions were Mr.
Hasbrouck's and had not been formally adopted by the Board of the Woman's Club.
AINUTLS OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 7, 1988.......... Page Five
The Committee then returned to further questions of Aldermen. Alderman Rudy stated
that the Research Park developer had notified Council that the proposed Research
Park site is already small for this type of development. Alderman Rudy stated that
he agrees with the developer's assessment.
Alderman Warshaw stated that she agrees that the City should focus only on the
Library. She would like to see a library plan that fits into the Capital Improve-
ment Program because this would be the most efficient and practical way to move
ahead quickly.
Alderman Radon stated that the current plan for the Research Park included
housing. She suggested that if housing were constructed on the old Library site
this would eliminate the need for housing in the Research Park.
Alderman Nelson then echoed Alderman Rudy's point that the Research Park has only a
limited amount of land area. He suggested that the 22 acres devoted to the site is
indeed small for such a development. Alderman Nelson also stressed that the
Research Park currently has both a developer and a plan for development. He
suggested that this is lacking for the Library project. Alderman Nelson stated
that he did not wish to dismiss the possibility of integrating the Library and the
senior center into a new or expanded building. He also emphasized that he supports
the location of the Library at its current site. Mr. Nelson stated that the
concept of the Research Park was to place property on the tax rolls, and also
emphasized that the City has a contract for the development of the Research Park
that includes the land located at the old Dominicks site.
Alderman Rainey suggested that there could be a trade-off. She stated that if the
Library were to be_located in the Research Park area it would result in less
Research Park property being placed on the tax roll. However, the property on the
old Library site would then be returned to the tax rolls and serve as a trade-off.
She also suggested that a revision in the contract should be negotiated. Alderman
Rainey stated that she believes the City Council has not had a full opportunity to
discuss the merits of the Dominicks site. Alderman Rainey then moved to eliminate
any commercial space from considers- tion as part of the Library building
alternatives.
Alderman Collens raised the issue as to whether the commercial space was to serve
as a safety valve for expansion of the Library if such expansion were required.
Alderman Nelson stated that it would be useful to have a timetable for considering
the implications of eliminating both the commercial and senior center uses from
consideration. Alderman Paden requested that the City Manager provide information
on both the pros and cons of the commercial space.
Alderman Warshaw stated that she would like to see the property have a configura-
tion compatible with an R7 zone. Alderman Warshaw also stated that she would
encourage that the present bulk of the Library building be maintained on the site.
Alderman Davis stated that she did not want to eliminate consideration of a
combined library and senior center building.
Mr. Carow stated that the Library Board does not believe that the current land
could support the addition of commercial and senior center uses without the
addition of the Woman's Club property. He stated that the total current site would
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 7, 1988.......... Page Six
be taken up with the Library operations. Alderman Nelson emphasized,
however, that the Committee had not eliminated consideration of the parking
lot located on the east side of the alley behind the Library. The Committee
and Steven Yas then entered into a discussion of the current Library site and
the parking lot located on the east side of the alley.
The Committee then recognized Mr. Barry, a member of the Levy Senior Center,
who stated that in his opinion the center would not like to be a part of the
Library building.
The Committee then inquired into the status of the study of the Levy Senior
Center building needs being conducted by a special committee consisting of
members of the Recreation Board, the Commission on Aging and the Levy Senior
Center. Jean Ann Shulse, Recreation Superintendent, reported that a program
statement prepared by the special committee would be presented to the Recrea-
tion Board on March 17 and could be forwarded to the Council approximately 10
days thereafter. The City Manager stated that it would be difficult to
provide information on the Levy Center building needs by the Committee's
meeting on March 14.
The Committee then requested that the two motions adopted this evening be
brought to the Council on March 14. at which time the Administration and
Public Works Committee will consider how to proceed on other issues.
Alderman Raden then requested that a consideration of the old Dominicks site
for a new library building be placed on the City Council agenda.
There being no further business, the meeting was adjourned at 10:30 P.M.
r
Bruce Zimmerman
Assistant City Manager
DRAFT. NOT APPROVED
. 1 1
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of March 14, 1988
Members Present: Aldermen Juliar, Raden, Rainey, Nelson, and Paden (arriving
late)
Members Absent: Alderman Summers
Staff Present: Aiello, Asprooth, Bennett, Booth, Casey, Engel, Figurelli,
Gullen, Jennings, Kelner, Olkowski, Pudloski, Roethle,
Shonk, Shulse, Tonkinson, Washington, Wirth, Wright, Zendell
and Zimmerman
Presiding Official: Alderman Marvin Juliar, Acting Chairman
Alderman Betty Paden, Chairman
Summary of Action:
Because of Alderman Paden's absence, Acting Chairman Juliar called the meeting to
order at 7:38 P.M.
MINUTES:
The Committee unanimously approved the Minutes of February 22. 1988 and March 7,
1988.
COMMUNICATIONS:
Response to City Bills List Inquiries - Acting Chairman Juliar noted that this
matter would be held until Alderman Paden arrived.
Memorandum from Library Board RetardinK Library Proiect - Acting Chairman Juliar
announced that this memorandum would be held until later when the Docket Item
referring to the Library building is discussed.
Status of Solid Waste Agency Formation - In response to Alderman RRaden, City
Manager Asprooth noted that Highland Park and Lake Forest are in Lake County and
have landfills available in Lake County, Shaumburg was informed by their refuse
collection contractor that there was landfill space available and Streamwood found
the travel distance to the transfer station made their participation uneconomical.
Bid Reiection - Modifications to Alexander, Canal Lands A. Fitzsimmons Parks - The
Committee accepted the memorandum.
Fire Department Monthly Report - Alderman Rainey noted that many of the fire
incidents occurred in senior housing and asked if fire drills are regularly
conducted in senior housing facilities. City Manager Asprooth noted that he would
ask for a report on this matter from the Fire Prevention Bureau.
Chairman Paden arrived and thanked Alderman Juliar for starting the meeting.
Sale of Surplus Property - The Committee accepted the report.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 14, 1988.......... Page Two
Citv Bills of March 8, 1988 - The Committee requested additional information on
January towing fees to North Shore Towing in Account 400.29900 for $315 and
unanimously moved to recommend approval of the City bills.
PURCHASES:
Arts & Recreation Magazine - In response to Alderman Rainey, Purchasing Agent
Kelner stated that all extra costs were added to all bids so that all services and
costs were comparable. Alderman Rainey noted that when costs are added to base
bids they should be explained in the purchase report. City Manager Asprooth
assured Alderman Rainey and the Committee that in the future such matters would be
explained. The Committee unanimously moved to recommend approval the following
proposals: John Gwinn/Melanie Anderson for design services at an estimated annual
cost of $14,052 and Sheffield Press for printing at a total estimated annual cost
$74.280.
Ambulance - In response to Alderman Nelson, Fleet Superintendent Engel noted that
the chassis was a diesel powered Ford and that the City used diesels on all
vehicles with long idling times. The Committee unanimously moved to recommend
approval of the proposal from Nu -Life Ambulance Sales and Service for a total cost
of $54,000 as a non -bid item requiring 2/3 majority vote.
Dredging of the Church Street Boat Ramp - In response to Alderman Juliar, City
Manager Asprooth stated that the sand dredged from the boat ramp would be used at
the Greenwood Beach. The Committee unanimously moved to recommend approval of the
low bid from Keno and Sons at the unit price bid for a total estimated cost of
$21,250.
Restoration and Repair of Centennial Fountain -The Committee unanimously moved to
recommend approval of the low bid from Robinson Iron at a total cost of $25,100.
Three Tractors - The Committee unanimously moved to recommend approval of the
proposal from Case Power and Equipment to provide three tractors at a total cost of
$79,000 as a non -bid item requiring 2/3 majority vote.
Parking Ticket Collection Services - In response to Alderman Rainey, Assistant
Finance Director Booth noted that the staff was recommending the second low bidder
because they had excellent references, 90 offices throughout the United States,
more comparable experience, could follow up on out of state collection easier, and
had a very professional operation. The low bidder did not have comparable
experience, had only three offices, and several of their references indicated that
they did not actively pursue low dollar claims. While the second low bidder fee is
5 % more than the low bidder, staff felt that it was likely t`at more collections
would be made, particularly out of state parking tickets. The :ommittee
unanimously moved to recommend approval of the proposal from Financial Collection
Agencies for an estimated cost of $21,000.
Water Meters - The Committee unanimously moved to recommend approval of the
proposal from Water Products Company for the furnishing and delivery of City's
requirements for water meters and parts during the coming fiscal year for a total
estimated cost of $45,073.25 as a non -bid item requiring 2/3 majority vote.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 14, 1988.......... Page Three
Cable Television Consumer Survey - In response to Alderman Juliar, Mr. John
McGuire, Cable Commission Chairman noted that the survey was being done with
research grant funds, and that it was in part in response to a suggestion made by
the Committee that a survey of non subscribers be made. In response to Alderman
Raden, Chairman McGuire noted that the results would be reported to Council, be
used to prioritize the Commission's efforts, and would be used to determine what
might be done to increase penetration of the market and improve community
programming. The Committee unanimously moved to recommend approval of the proposal
from Northwestwern University Survey Laboratory for a total cost of $9,770 as a
non -bid item requiring 2/3 majority vote.
ITEMS FOR CONSIDERATION:
Docket 43-3A-88: Request to Hold Young Artists Festival - Chairman Paden noted that
the action requested was to waive fees and waive the insurance requirements.
Alderman Nelson noted that the Committee and Council had a policy not to waive the
fees or the insurance. Alderman Juliar urged the Committee to support a waiver of
the fees and the insurance since this is not a merchant's event such as the other
events usually considered by the City Council. City Manager Asprooth noted that
Council has never waived the insurance requirement for anyone, including the Garden
Club. Alderman Rainey again noted that the Committee needs to develop a policy
with respect to these matters and understand the implication of waiving fees and
insurance. Alderman Nelson noted that the last time this matter was discussed, the
Committee decided not to have a written policy but to consider each request on its
merits, but to generally reject all fee waivers. Harvey Pranian, President of the
Chicago Dempster Merchants, speaking on behalf of YEA and the business community,
noted that this event was not a business event and over 40 schools were
participating, that merchants and people from all over the community were donating
time, materials and funds and urged the City to become an active part of this
event. Alderman Juliar moved to approve the event, deny the request to waive the
insurance requirements and fees but provide a $2,000 grant to the YEA for this
event. The Committee voted 4-1 (Alderman Nelson voting nay) on Alderman Juliar's
motion. Alderman Nelson explained that his nay vote was based on his understanding
that the grant Alderman Juliar was proposing was to be from the Evanston Arts
Council funds and that the City Council should not be directing the Arts Council to
make grants for any particular applicant.
Docket 35-2B-88: Ordinance 8-0-88 - Liquor License from Class D to Class B -
Chairman Paden noted that this matter was going to be taken up out of sequence
since Mayor Barr had asked to be notified when this matter was 'a be considered and
Mayor Barr is now present. Mayor Barr stated that she had been notified by the
attorney for the petitioner that he wished to withdraw his app::_ation for
upgrading his liquor license from Class D to Class B. Alderman Ryden stated that
she believed that his Class D Liquor License should be pulled. Mayor Barr
indicated that it was her understanding that while we had no legal obligation to
upgrade the license, the petitioner did have legal rights with respect to the
existing license. Mayor Barr noted that no violation of the Liquor Ordinance was
committed by the owner or any of the principals or business partners. In response
to Alderman Rainey, Mayor Barr stated that there were not different standards for
the issuance of a Class B or a Class D License. Alderman Rainey then noted that
Mayor Barr was recommending that a Class B License be Withheld 'blut not that the
Class D License be revoked, and she felt that was inconsistent since the standards
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 14, 1988.......... Page Four
were the same. Alderman Rainey also stated that there was public information
concerning guns, marijuanna, and cash being found in the home of the owner, and how
could one trust him to run a liquor business when he was unable to run a home.
Alderman Juliar stated that a public discussion of this matter was not appropriate
and suggested that this matter be discussed in executive session. Alderman Rainey
stated that she felt this was not a matter for executive session and that she felt
that the Committee had been embarrassed by this. She also stated she would not
vote for one more liquor license until she can review the background in person.
Alderman Nelson noted that while Alderman Rainey's facts may be correct that her
characterization might be termed libelous. In response to Alderman Rainey, Mayor
Barr noted that the attorney had not prepared any specific information for the
Committee, because she did not know what the Committee would wish after hearing of
the petitioner's withdrawal of the application. Alderman Raden suggested that this
matter be held until a legal opinion is received concerning the ability to revoke a
Class D License. Alderman Nelson suggested that the matter be taken off the
agenda, but Alderman Raden argued that the matter should be kept on the agenda, and
that the petitioner had brought this on himself by trying to upgrade the license.
Mayor Barr noted that the background investigation of the owner and not on the
children and the employees so that it is unlikely that it would have picked up this
kind of information. Alderman Rainey suggested that our investigations are
inadequate and should be changed if they do not uncover a situation like this one.
The Committee voted unanimously to hold this matter over.
Docket 44-3A-88: Peter N. Jans Golf Course Insurance - The Committee unanimously
moved to recommend approval of the request of $3,055 for insurance.
Docket 45-3A-88: Central Street Sidewalk Sale and Crafts Fair - The Committee
unanimously moved to recommend approval.
Docket 45-3A-88: Library Buildinr, - Chairman Paden noted that this was a
recommendation to the City Council from the Committee meeting on March 7, 1988.
Alderman Juliar noted that the Committee vote on that matter was 4-1, that he voted
nay, and had not changed his mind.
Docket 47-3A-88: Siting of a New Main Library - Chairman Paden noted that this
docket item referred to Alderman Rainey's suggestion that the Dominick's site on
Church Street be used for a main library. Alderman Rainey asked that the Committee
recommend to Council that City staff be authorized to investigate with Northwestern
University, Shaw and Associates, TOPCORP, and whoever else is necessary to obtain
whatever space is required on the Dominicks site to build a two story, 100,000
square foot single purpose library. Alderman Nelson suggested that rather than
limit the motion, it might be better broadened out to allow for the developer to
make suggestions as to how a library might be integrated in the Research Park
development. Alderman Juliar noted that it might be better incorporated into
another building with the library on the first two floors and research above.
Alderman Rainey noted that given the experience with other mixed use developments,
she wanted to push ahead with the library and hesitated to talk about other mixed
uses which might delay construction. Alderman Raden noted that Shaw has said
several times that he is against putting housing in the Research Park because it is
not compatible. Alderman Raden suggested that one way to get the developer to
include a library on the site was to adjust the master plan and eliminate the
housing, thereby trading the library for housing. She also noted that she had been
r�z
INUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 14, 1988.......... Page Five
discussing this matter with other developers who believe that the present library
site is ideal for housing. Alderman Nelson noted that in the negotiations there
are going to be trade-offs and called attention to the trade-off that Alderman
Radon had suggested. Hs. Pam Burn of the Southeast Evanston Association,
representing 120 members and 17 board members noted that the Association was very
interested in having the Dominicks property be the site of a new library. The
Committee recommended unanimously that the Council pursue the inclusion of a new
library in the Research Park.
Docket 48-3A-88: Resolution 17-R-88 - Licensing of Bav Windows - The Committee
unanimously moved to recommend approval.
Docket 49-3A-88: Resolution 18-R-88 - Implementation of Agreement with EVMARK - Mr.
Ira Golan noted that the loan was to be drawn upon as needed and would not be
collecting interest to EVMARK, and that the matter would be under the control of
the Manager. Alderman Radon expressed surprise at the Committee's reluctance to
loan the money since she felt the City's Legal Department had made an error in the
drafting of the ordinance. City Manager Asprooth noted that the Chamber had
drafted the ordinance and prepared the necessary legal documentation, not our
attorney. The Committee unanimously moved to recommend approval of the resolution
and the implementation agreement and loan. City Manager Asprooth noted that the
loan agreement would be sent to the Committee for approval at the next meeting.
Docket 50-3A-88: Ordinance 9-0-88 - Solid Waste Agencv Creation and Interim Proiect
Use Agreement - The Committee unanimously moved to recommend introduction of this
matter.
Docket 51-3A-88: Ordinance 10-0-88 - Cigarette Tax Decrease - The Committee
unanimously moved to recommend introduction of this matter, suspension of the
rules, and adoption of this matter tonight.
OTHER BUSINESS:
Chairman Paden noted that she wished to have the paperwork on the two moving claims
of Colvin and Mosely. Alderman Paden also noted that at the next meeting she would
distribute her priority list and that she wished to have staff prepare information
on ways to collect utility tax from those who are avoiding paying utility tax by
purchasing natural gas from out of state suppliers.
There being no further business, the Committee adjourned at 9:00 P.M.
Respectfully submitted,
Stephen Pudloski
Director of Public Works
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of March 28, 1988
Members Present: Aldermen Paden, Rainey, Nelson, Raden, Juliar and Summers
(arriving late)
Members Absent: None
Staff Present: Aiello, Asprooth, Booth, Casey, Clarke, Engel, Figurelli,
Jennings, Kelner, Olkowski, Pudloski, Roethle, Rubin, Shonk,
Tonkinson, Wirth, and Zimmerman
Others Present: Alderman Brady; Alex Sproul, Mayor's Parking Committee; Ira
Golan, Chamber of Commerce
Presiding Official: Alderman Betty Paden, Chairman
Summary of Action:
The meeting was called to order at 7:35 P.M.
MINUTES:
The Committee unanimously approved the Minutes of March 14, 1988 as submitted.
COMMUNICATIONS:
Chairman's Priorities - The Committee reviewed Alderman Paden's suggested
priorities for her tenure as Committee Chairman. Alderman Raden requested that the
Committee consider as a high priority the amount of litter spread throughout the
city. She suggested that the Committee consider the placement of additional
garbage cans and the cost of additional City refuse collection service in the areas
where litter problems exist. Alderman Paden inquired as to whether any
arrangements had been made with the developer of the Dodge and Dempster retail
development in regard to litter pickup. Staff reported that the developer had made
no special arrangements.
During its discussion of Committee priorities, the Committee requested that staff
provide a report on the street lighting survey. Alderman Rainey stated that she
believed the Human Services Committee had misunderstood her reference concerning
dog litter in public parks and stated that she would like to return that reference
to Human Services.
Alderman Rainey requested that the enforcement of handicapped parking be placed as
a high priority and stated that she had noted a number of handicapped parking
spaces being used by unauthorized vehicles. The Committee accepted the amendments
suggested by Aldermen Raden and Rainey, and approved the Chairman's priorities by a
5-0 vote.
Response to City Bills List Inquiries - The Committee approved the staff response
to the Committee's bills list inquiries by a vote of 5-0.
Utility Tax Information - Alderman Raden expressed her concern over the loss of
City revenue due to natural gas consumers purchasing gas out of state and avoiding
r
f,
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 28, 198B.......... Page Two
tho municipal utility tax. She suggested that the City Council should amend the
utility tax ordinance to apply the tax on wholesale gas purchased out of state. She
stated that the City's utility tax has become a regressive tax because only small
natural gas consumers are paying the tax, while the large consumers avoid the tax by
purchasing gas out of state. She stated that she believed the legal opinion
provided in the Committee's packet dealt with a different situation than that
presently involving the City's utility tax.
Alderman Juliar stated that he believes applying the City municipal utility tax to
natural, gas purchased out of the state would create problems in terms of interstate
commerce laws. Alderman Baden stressed that the consumers' bills are paid to
Northern Illinois Gas. Alderman Nelson stated that Northern Illinois Gas provides
the delivery of the gas but is not the provider. He suggested that the City should
support attempts to change State laws that would allow the municipal utility tax to
apply to gas purchased out of state.
City Manager Asprooth stated that he believes the Hess case mentioned in the legal
opinion is similar to the City's current situation because both involve a purchase
transaction out of state. He also stated that home Rule communities must derive all
utility tax authority from the State Statute. The Manager encouraged pursuit of a
change in State legislation.
Alderman Rainey inquired as to the status of the proposed bills before the State
Legislature which apply to the municipal utility tax on out of state gas purchases.
The City Manager reported that both bills are currently active. Alderman Rainey
asked whether staff was aware of any effort by a city to tax the fee charged for the
delivery of gas. The Manager reported that he does not know of any such cases.
Robert Shonk, Director of Finance, reported that it was his understanding that
Northern Illinois Gas is collecting the local tax on the delivery of gas purchased
out of state.
Alderman Nelson moved that the Committee instruct staff to pursue changes in the
State Statutes and to establish communication with the Illinois Municipal League and
neighboring cities regarding taxation of gas purchased out of state. The motion was
seconded by Alderman Juliar. and approved 5-0.
Special Postinx Day Street Sweeping _ Alderman Nelson moved that this matter be
dropped from the Committee agenda. Alderman Raden stated that she would prefer that
the item not be dropped from the agenda, but would like to consider a different
approach. Alderman Rainey requested that the matter be held over. The request to
hold over was approved by the Committee.
Mayor's Special Parking Committee Implementation Plan - Alderman Raden stated that
she would like to hold over the changes in the street sweeping schedule affecting
the Fourth Ward until she had discussed these changes with residents. Alderman
Brady joined the Committee for its discussion of this agenda item. She stated that
most of the recommendations involved the Third Ward, and that basically she is ex-
tremely supportive of the recommendations. She did request that the present parking
lot permit holders affected by the proposed changes should be sent a letter asking
them to indicate whether they have any major objections to the changes. Alderman
Brady stated that she had some reservations regarding the changes in the street
sweeping schedule, but would be willing to try the changes for a six month period.
11 1 1F1 ' 11 A II II I I ^I•
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 28, 1988.......... Page Three
Alderman Raden inquired as to whether Evanston Bank closed its parking lot at 12:00
noon on Saturday. Alex Sproul, a member of the Mayor's Committee, reported that
the bank opens its lot to the public at any time for a $1.00 parking fee.
Alderman Rainey asked whether the changes in the street sweeping schedule could be
implemented on the east side of Chicago Avenue and held on the west side of Chicago
Avenue. Stephen Pudloski, Director of Public Works, reported that the changes in
the street sweeping schedule can be implemented separately.
Mr. Sproul stated that he believed staff's estimate for the number of day permits
to be provided employees of the Chicago/Main retail area are conservative. Mr.
Pudloski stated that the estimates were based on the fewest number of spaces
available during the time of the study, which did include Saturday. Alderman
Summers arrived at this time. Alderman Rainey moved that the City Council
implement the changes in the street sweeping schedule on the east side of Chicago
Avenue on a six month trial basis. The motion was adopted 6-0. Alderman Raden
reported that she will meet with residents of the Fourth Ward as soon as possible
to discuss the street sweeping changes in the Ward.
Alderman Rainey moved to hold over the balance of recommendations until the letter
could be sent to permit holders and Alderman Raden could talk to residents of the
Fourth Ward. This motion was approved 6-0.
Sherman Avenue Parking Garage Improvements - Alderman Rainey inquired as to whether
the security guard in the garage was currently using a car. David Jennings,
Traffic Engineer, stated that a car had not yet been provided, and that the City
was still in the process of finalizing the lease of the car with the security
firm.
Alderman Rainey asked for a breakdown of the costs of the various phases of the
garage improvement plan. Mr. Jennings stated that the estimated cost of improving
the tower and stairwell is $216,000, the cost of the office improvements is $62,000
and that the cost of alley fencing and the gates is $201,000.
Alderman Nelson asked why staff recommends installing the fences and gates when
they received a low ranking on the garage users' survey. Mr. Jennings stated that
the fencing and gates protect the building. The City Manager stated that there was
a greater probability of incidents in the garage at night when the garage is not
heavily used. The installation of fencing and gates would limit the City's
exposure. Alderman Nelson stated that he would need more information before he
would be willing to spend money on fencing and gates. Alderman Juliar stated his
concern that the installation of gates would prevent people from access to the
garage at night.
Alderman Nelson moved that staff be authorized to prepare bid specifications only
on the towers and the manager's office.
Alderman Rainey stated that she had looked at the survey responses is another way.
She noted that there were more responses suggesting the addition of another guard
than responses suggesting improvements to the stairwell and tower. She stated that
it was a good idea to place the security guard in a car and that she would prefer
adding another guard on a trial basis and doing the office improvements. Alderman
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 28, 1988.......... Page Four
Rainey proposed an amendment to Alderman Nelson's motion that would eliminate the
improvements to the tower but would authorize staff to proceed on the improvements
to the manager's office, and request that staff report back on the feasibility of
adding another guard. Alderman Nelson accepted the amendments. The amended motion
was approved by the Committee 6-0.
Citv Bills of March 16, 1988 - During the discussion of the March 16 bills list,
Alderman Rainey stated that she had noticed examples of other cities charging
applicants a fee for police tests. She asked that the City consider the use of
such a fee. The March 16 bills list was approved 6-0.
City Bills of March 23, 1988 - The Committee requested that the check to Mosley,
appearing on page 44 of the bills list, be held. The Committee requested
additional information on the subscription for National Market Reports charged to
430.30200. and voted 6-0 to approve the bills list along with the holding of the
check.
Township Bills of February, 1988 - The Committee voted 6-0 to approve the bills
list.
PURCHASES:
Computer Work Station Upgrade - Alderman Juliar moved approval of this purchase.
Alderman Radon asked whether this purchase was budgeted. Kathy Booth, Assistant
Finance Director, stated that this purchase was not budgeted and that the purchase
offer had been received from the vendor only in the last two weeks. She stated
that this purchase would replace terminals purchased in 1983 and will result in
less maintenance expense and more compatibility with new computer equipment.
Alderman Nelson asked how many work stations were used by the City. Kathy Booth
stated that the City has 40 to 45 WANG work stations hooked to the mainframe. In
response to a question from Alderman Nelson, Ms. Booth stated that the Police,
Streets, Sanitation, Building Operations, Parks, and Forestry Departments and the
Arts Council do not have WANG work stations hooked to the mainframe. Alderman
Nelson requested that City staff provide a report on the use of computers by City
departments.
Alderman Rainey asked whether the trade-in proposal will impact on those purchase,:
scheduled for 1988-89. Ms. Booth stated that the 1988-89 budgeted purchases were
intended for office areas which currently have no computer installation. The
purchase from WANG Laboratories, Inc. at an estimated cost of 534,421.80 was
approved 6-0 as a non -bid item requiring 2/3 majority vote.
Public Elm Tree Removal - Alderman Raden moved for approval of this purchase. She
noted that the second low bidder was an Evanston firm and asked staff to explain
why it had not been recommended. Donald Wirth, Director of Parks, Recreation and
Forestry, explained that staff had solicited the bid from the low bidder in an
effort to generate more than one bid for the project. Alderman Raden then moved
for approval of the Evanston firm.
Alderman Juliar stated his concern that the City would lose credibility if it
solicits bids and then accepts the second low bid. Alderman Summers stated his
ti
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 28, 1988.......... Page Five
preference that the City use local businesses. He suggested that the bids indicate
the local firm is competitive. The Committee voted 4-2 (Aldermen Nelson and duliar
voting nay) to approve the second low bid of Nels Johnson Tree Experts at an
estimated total cost of $11,118.00.
Alderman Summers suggested that the City .Council needs guidelines to govern
purchases in this kind of situation. The Committee agreed to add the development
of a written policy to its priorities.
50/50 Sidewalk Replacement Program - The Committee unanimously moved to recommend
approval of the low bid from Schroeder and Schroeder at a total estimated cost of
$102,715.00.
Catchbasin Replacement Program - The Committee unanimously moved to recommend
approval of the low bid from from Abboreno Construction Company at a total
estimated cost of $101,256.00.
Fire Pumper - The Committee unanimously moved to recommend approval of the purchase
of a new Pierce fire pumper from Pierce, Inc. at a total cost of 5118,165.
Leaf Machine - The Committee unanimously moved to recommend approval of the
purchase of a New Holland Leaf Loader from Lewis International at a total cost of
$20.990.00.
Civic Center Roof - Alderman Rainey asked whether the recommended firm had done
projects similar to this one. Maz Rubin, Director of Building Operations, stated
that the firm had done slate roofs in prior projects. In response to a question
from Alderman Rainey, Mr. Rubin stated that the cost of wood associated with the
installation of new gutters would cost no more than $15,000 to $20.000 if wood is
required. The Committee unanimously moved to recommend approval of the low bid
from Elite Roofing for a total cost of $259,190.00.
Four Mini -Vans - Alderman Rainey asked why the staff would consider the purchase of
used vans costing the same amount as the proposed cost of new vans. Charles Engel,
Superintendent of Fleet Services, stated that the cost of the new vans would be
$9,963 and that the City would pay no more than $8,963 for used vans with less than
20,000 miles if such vans were available. Alderman Summers suggested that the
Committee set a limit of $9,000 on the price paid for used vans. Alderman Rainey
stated her preference that new vans be purchased. the Committee voted 5-1
(Alderman Rainey voting nay) to authorize staff to purchase four new mini vans from
Schaumburg Dodge for a total cost of $39,852.00, or purchase up to :our used vans
with less than 20,000 miles and a unit cast of not more than $9,000.
Portable Police Radios - The Committee
the purchase of 20 radios from Motorola
item requiring 2/3 majority vote.
ITEMS FOR CONSIDERATION:
unanimously moved to recommend approval of
at a total cost of $26,820.00 as a non -bid
Docket 59-3B--88: Northlight Theater and Library - Alderman Raden requested a
written response from the Research Park developer concerning the location of the
library in the Research Park. Alderman Nelson moved that the City contact
MINUTES OF THE ADMINISTRATION AND PUBLIC STORKS COMMITTEE
March 28, 1988.......... Page Six
Northlight Theater to determine its interest in being included in the library
building project and its ability to share in the cost of building a new theater.
Alderman Nelson's motion was adopted 6-0. The Committee agreed to hold over
discussion on other matters involving the library building project.
Docket 60-38-88: Resolution 20-R-88 - Line of Credit and Note Agreement with EVMARK
- Alderman Rainey inquired as to whether EVMARK meetings were open to the public.
Ira Golan, President of the Chamber of Commerce, stated that the meetings have not
been open in the past. Resolution 20-R-88 was approved 6-0.
Docket 61-38-88: Resolution 21-R-88 - Purchase of Leasehold - 607 Custer - Alderman
Rainey moved approval of the Resolution, and inquired as to how payment would be
made to the tenant. Tim Clarke. Development Analyst, stated that the tenant would
like payment before termination of the lease and that the payment is currently
under discussion. Alderman Rainey suggested that a significant amount of the
payment be withheld until the tenant has vacated the property. Mr. Clarke stated
that such a payment could be worked out. The Committee accepted Alderman Rainey's
suggestions regarding the payment schedule and voted 6-0 to approve Resolution
21-R-88.
ITEMS PREVIOUSLY CONSIDERED:
Docket 43-3A-88: Request to Hold Young Evanston Artists Festival - The Committee
voted 6-0 to approve this event with no waivers for insurance or fees for City
services.
The following item was approved at the previous Committee meeting and is on the
agenda for Council approval on March 28, 1988.
Docket 50-3A-88: ordinance 9-0-88 - Solid waste Agency Creation and Interim
Project Use Agreement
There being no further business, the meeting was adjourned at 9:00 P.M.
Respectfully submitted,
Bruce Zimmerman
Assistant City Manager
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of April 12, 1988
Members Present: Aldermen Paden, Raden, Nelson, Rainey, Juliar and
Summers (arriving late)
Members Absent: None
Staff Present: Anderson, Asprooth, Baucom, Bennett, Booth, Carter,
Casey, Ceplecha, Clarke, Engel, Figurelli, Jacobi,
Jennings, Kelner, Olkowski, Shonk, Stoneback,
Tonkinson, Washington, Wirth, Wolinski, Wright and
Zimmerman
Others Present: Mary Anne Cappo, Glennis Lundberg of the Evanston
Library Board
Presiding Official: Alderman Betty Paden, Chairman
Summary of Action:
The meeting was called to order at 7:30 P.M.
MINUTES:
The Committee unanimously approved the Minutes of March 28, 1988 as
submitted.
COMMUNICATIONS:
Chairman's Priorities - The Committee reviewed the Chairman's Priorities as
amended at the March 28, 1988 Committee meeting. Alderman Raden stated that
she had observed a number of unimproved alleys with large potholes which
were collecting water. She also stated that it was her understanding that
the City, at one time, had had a policy to install sewers under unimproved
alleys with drainage problems. The Committee requested a report from staff
concerning the number of unimproved alleys with sewers and the City's policy
for the placement of sewers under unimproved alleys.
In response to questions from Alderman Rainey, Traffic Engineer David
Jennings stated that commercial truck parking was prohibited on residential
streets and that this prohibition would include semi trucks. Alderman
Rainey requested that staff provide further information on the enforcement
of this truck parking ban.
Response to City Bills List Inquiries - The Committee approved the staff
response to the Committee's bills list inquiries by a vote of 5-0.
Report on SLreetliKhtinK Survey - Alderman Rainey reported that the
Streetlighting Subcommittee would meet to review the results of the survey
and would report back to the Administration and Public Works Committee.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 12, 1988.......... Page Two
Report on Handicapped Parking Enforcement - Alderman Rainey expressed some
concern over the enforcement of handicapped parking on private property.
She stated that respondents may have had some confusion over the meaning of
private property in completing the Police Department's questionnaire. The
City Manager suggested that Alderman Rainey identify those areas where
handicapped parking spaces are being misused and suggested that the Police
target those areas for greater enforcement. The Committee agreed with this
approach and accepted the report.
Report on Handicapped Parking Criteria - In response to questions from
Alderman Nelson, the City Manager stated that 311 handicapped parking
permits have been issued by the City Clerk's Office and that these permits
require that a doctor certify the individual as handicapped. The Committee
accepted the report 5-0.
Fire Department Monthly Report - Alderman Rainey requested a response from
staff that explains whether regularly scheduled fire drills are conducted in
senior citizen housing. Staff reported that the report was being prepared
and would be submitted to the Committee for its next meeting. The Committee
accepted this report 5-0.
Jewish Folk Arts Festival - The Committee reviewed a communication
explaining that the sponsor for this event was requesting the event be
rescheduled from August 21, 1988 to August 14, 1988. The Committee approved
this change in date by a vote of 5-0.
Mini Van Purchase Update - The Committee reviewed a report from staff
stating that staff was unable to obtain used vans within the price
limitation authorized by the Committee at its last meeting. The
communication stated that staff had proceeded with the purchase of four new
vans in accordance with the City Council action taken on March 14, 1988.
The Committee approved this communication 5-0.
Levy Advisory Committee Reference and Relocation - Alderman Haden requested
that this communication be held until the Committee discussed the Library
building project scheduled for later on the Committee 9 agenda.
City Bills of April 6, 1988 - The Committee requested additional information
on the expenditure to Structural Associates, Inc. charged to account 340.
22900. The Committee also requested additional information on the
consulting services charged to 214.10100. Following a brief discussion of
the relocation payment to Clarence Elliott, charged to account 6800.49100,
the Committee agreed to hold this payment and remove it from the bills to be
approved this evening. Alderman Paden requested information on the lease
and all the other information that accompanies the payout to Mr. Elliott.
The Committee voted 5-0 to approve the bills list along with the holding of
the payment to Mr. Elliott.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 12, 1988.......... Page Three
PURCHASES:
Change Order for Engineering Services Contract with Water Department - In
response to questions from Alderman Rainey, fir. Figurelli, Superintendent of
Water and Sewers, stated that there are two parts to the sludge line
project: one part involves the improvements to the mechanical systems
inside the water plant, and the second part involves the installation of the
sludge line. Mr. Figurelli stated that this change order involves
engineering services for the mechanical systems in the water plant. The
Committee voted 5-0 to recommend approval of the change order for
engineering services requested by Alvord, Burdick and Howson in the amount
of $10,900.
Sludge Line Installation - In response to a question from Alderman Nelson,
staff explained that the sludge line would be placed under Lincoln Street.
The Committee voted 5-0 to recommend approval of the low bid from Kosele
and Associates at a total estimated cost of $ 318,000.
Field Services for Sludge Line - The Committee unanimously moved to
recommend approval of the use of Alvord, Burdick and Howson to provide field
services during the installation of the sludge line at a total estimated
cost not to exceed $40,000.
Parking Meter Parts and Eauivment - In response to a question from Alderman
Rainey, staff stated that they anticipated no difficulty with the
availability of conversion parts for parking meter mechanisms. Alderman
Nelson noted that staff was recommending a change in meter manufacturers and
quest+.oned whether this would pose any difficulties in regard to maintaining
a duplicate inventory of parts or in training personnel in the repair and
maintenance of meters manufactured by two different companies. Jean Baucom,
Parking Systems Manager, explained that patents on Duncan meters have
expired and that this has enabled POM, Incorporated to manufacture parts
which are interchangeable with Duncan meters. The Committee unanimously
moved to recommend approval of the low bid from Duncan Industries at an
estimated cost of $3,672.75 for meter conversion parts, and the third low
bid for meter enforcement message plates and the low bid for mechanical
meter mechanisms, complete meters with mechanical mechanisms, coin
collection boxes, and coin collection carts from POM at an estimated cost of
$68,935.36.
RefurbishinK Meter Parts and Eauipment - The Committee unanimously moved to
recommend approval of the proposal from POM, Incorporated at a total
estimated cost of $5,901. as a non -bid item requiring 213 majority vote.
Spring Plant Material - In response to a question from Alder -man Nelson,
Dennis Ceplecha, Municipal Arborist, stated that Kentucky coffee trees were
included in the tree master plan for the city and were, therefore, being
included in this purchase. The Committee unanimously moved to recommend
approval of the purchase of plant material from five nurseries at a total
estimated cost of $44,419.25.
°'III � ���,� � �� Iq � li, � , „ 2�I ° �,� � ���� ��mI�IIRI�I�� °� ^I���Igl'I"^ � ►I �� 'I�^ III I�fi
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 12, 1988.......... Page Four
Fire Department Radios - The Committee unanimously moved to recommend
approval of the purchase of two portable and four mobile radios from
Motorola at a total estimated cost of $9,234.00 as a non -bid item requiring
2/3 majority vote.
ITEMS FOR CONSIDERATION:
Library Building Project - The Committee called on representatives of the
Library Board to address the Committee. Glennis Lundberg, President of the
Library Board, stated that the Library Board wants to be as cooperative and
helpful as possible. She stated that the Board is concerned that the
project is slowing down and also stated that both building sites identified
in the March 22, 1988 memorandum to the Committee would serve the Library's
purpose. Ms. Lundberg emphasized that the Library needs 100,000 square feet
and a downtown location. (Alderman Summers arrived at this time.)
In response to questions from the Committee, the City Manager indicated that
responses from Northlight concerning their interest in being included in the
project and from Shaw indicating the feasibility of locating a library in
the Research Park are forthcoming. A representative from the Woman's Club
addressed the Committee and stated that the Woman's Club has accepted the
City Council's action to eliminate Woman's Club property from consideration.
Alderman Raden asked for information on the cost of building a library in
phases, versus building a whole new library structure. She asked that these
cost estimates include the expense of moving books back and forth during
phased construction. She also stated that she is most interested in the
library being built in the Research Park.
The Committee and the City Manager then briefly discussed the parking lot
located on the east side of the alley behind the library which is still
under consideration as a potential building site. It was noted that the
parking lot is too small for the entire library to be constructed on this
site.
Alderman Juliar asked the Library Board to indicate the status of the design
competition. Glennis Lundberg stated that it would be the Board's desire to
receive approval from the City Council to go ahead on the competition.
Alderman Rainey stated that, if the library is placed in the Research Park,
Shaw would be developing the library. The City should, therefore, not begin
a design competition.
Alderman Raden suggested that the Committee hold discussion on the questions
listed in the memorandum to the Committee until its meeting of April 25 at
which time the Committee should have a response from Shaw. Hs Lundberg
indicated that that would be acceptable to the Library Board. The City
Manager emphasized that he may not have a final response in two creeks from
Shaw but he did anticipate some form of preliminary response on the
feasibility of locating a library in the Research Park.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 12, 1988.......... Page Five
Alderman Raden stated that she believes cost estimates are needed before
further discussions on the current library site are held. Ms. Lundberg
stated that the Library Board did have earlier cost estimates that indicated
it would cost $18,000,000 for building a new library in phases versus
$12,000,000 to $13.000,000 for building a complete new structure. Ms.
Lundberg emphasized that these were earlier cost estimates and that some
things have now changed.
Alderman Nelson said that he agreed with holding discussion of the library
building project over two weeks, but encouraged the Committee to be ready to
move ahead with the project at that time.
Alderman Raden noted that the Levy Advisory Committee had indicated that
they were not interested in being included in the same building with the
library. Alderman Raden moved that the Administration and Public Works
Committee recommend that the Levy Senior Citizens Center not be included in
the same building as the new library. The Committee voted 5-1 (Alderman
Juliar voting nay) to approve this motion. The Committee agreed to hold
further discussion on the library building project for two weeks.
Docket 62-4A-88: Request for Proposal for Curbside Recycling Project -
Alderman Nelson moved for approval of this RFP, and requested information on
the revenues and expenditures associated with the Northwest Municipal
Conference Solid Waste Project as well as information on the feasibility of
using the Active Service Transfer Station. Alderman Nelson agreed to
discuss this information in further detail with the City Manager. It was
agreed that this information would then be brought back to the Committee.
Alderman Rainey asked whether the agency being established by the Northwest
Municipal Conference would be developing a recycling plan for the
communities. The City Manager indicated that the agency's plan would
include bonuses for communities with reductions in their waste stream due to
recycling. He emphasized that the Northwest Municipal Conference will not
be considering the feasibility of a system specifically designed for
Evanston and will not be doing a detailed analysis of the City's needs. The
Committee unanimously moved to recommend approval of the Curbside Recycling
Request for Proposals.
Docket 63-4A-88: Request for Proposal for Refuse Collection Consultant - The
Committee unanimously moved to recommend approval of the Request for
Proposals for the Refuse Collection Consultant.
Docket 64-4A-88: Lease of Vehicle for Parking Garage Security. - The
Committee unanimously moved to recommend approval of the lease of a City
vehicle to Arlington Security to be used for patrolling the Sherman Avenue
Parking Garage.
Docket 65-4A-88: Resolution 23-R-88 - Closure of Sheridan Road for
Kiwanis/St. Francis Hospital Mini -Marathon - The Committee unanimously voted
to recommend approval of the closure of Sheridan Road for this event.
I
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 12, 1988.......... Page Six
Docket 66-4A-88: Ordinance 18-0-88 - Proposed Water Rate Increase - Alderman
Radon noted that in 1983 the rate discounts for larger consumers were
eliminated. She suggested that because these large consumers are avoiding
the City utility tax by purchasing natural gas out of state, the City should
charge these consumers more for their water and not increase rates for small
consumers.
Alderman Nelson stated that he would like a legal opinion from Corporation
Counsel prior to raising the rates for large consumers. The City Manager
suggested that the Committee introduce the ordinance tonight and that staff
provide a legal opinion for the Council meeting in two weeks when the
decision on the rate increase will be deliberated by the Council.
Alderman Radon stated that she has information that she will provide the
Committee on communities which charge large consumers a higher rate.
In response to a question from Alderman Rainey, Kr. Figurelli stated that
the average residential consumption is 3,000 cubic feet per quarter. The
Committee approved introduction of Ordinance 18-0-88 by a vote of 6-0.
Docket 67-4A-88: Ordinance 22-0-88 - Parking for Handicapped - 910 Ridge
Court - In response to a question from Alderman Summers, Mr. Jennings stated
that staff can conduct an annual check on handicapped parking spaces of this
type to determine whether they are still needed. The Committee unanimously
moved to recommend introduction of Ordinance 22-0-88.
Docket 68-4A-88: Ordinance 23-0-88 - One Way Stop - Brown Avenue at Lee
Street - The Committee unanimously moved to recommend introduction of
ordinance 23-0-88.
The meeting was adjourned at 9:00 P.M.
Respectfully submitted,
Bruce Zimmerman
Assistant City Manager
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of April 25, 1988
Members Present: Aldermen Paden, Raden, Rainey, and Summers (arriving
late)
Members Absent: Aldermen Nelson and Juliar
Staff Present: Aiello, Asprooth, Booth, Carter, Figurelli, Jennings,
Kelner, Linkowski, Olkowski, Rubin, Shonk, Tonkinson,
Wirth, Wright and Zimmerman
Others Present: Alderman Drummer, Mary Anne Cappo. Glennis Lundberg of
the Evanston Library Board
Presiding Official: Alderman Betty Paden, Chairman
Summary of Action:
The meeting was called to order at 7:30 P.H.
MINUTES:
The Committee unanimously approved the Minutes of April 12, 1988 as
submitted.
COMMUNICATIONS:
Computerization Status Report - The Committee voted 3-0 to hold this report
until Alderman Nelson is present.
Church/Chicago Replacement Parking Update - Alderman Raden requested that
this communication be held over and asked that staff consider short term
parking on the Dominick's lot as an alternative to the proposed permit
parking. In response to a question from Alderman Rainey, Traffic Engineer
David Jennings stated that the plan currently called for only permit parking
at the Dominick's lot. Staff agreed that this communication should be held
over until comments could be received from the dentists and the Chamber of
Commerce. The Committee voted 3-0 to hold over the communication.
Fire Drills in Senior Citizen Housinp, - Alderman Rainey requested that Fire
Department personnel prepare a report on the number and ic:~,d �f incidents at
Primm Towers, 1900 Sherman and the Noyes Court building. ::,he requested that
this report include a recommendation from the Fire Chief as to whether
incidents are high enough in these three buildings to require fire drills.
In addition, the aldermen requested that the report discuss how the City
would proceed on singling out these properties for fire drills if it is
determined that drills are needed.
Alderman Raden requested that the report include information on the
Department's enforcement of the smoke alarm ordinance recently adopted by
the City Council. The Committee voted 3-0 to accept the mmunication with
the above direction to staff.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 25, 1988.......... Page Two
Response to Bills List Inquiries - The Committee voted 3-0 to approve this
communication.
Follow-up on Handicapped Parking Enforcement - Alderman Rainey notified
staff that she had observed misuse of handicapped parking spaces at South
Point Plaza. The Committee then voted 3-0 to accent this report.
City Bills of April 20. 1988 - Alderman Radon requested a report from staff
explaining the manner in which gas bills are allocated among the various
Recreation centers. Staff was also asked to explain why there are often two
bills shown for gas - one for nominated gas and the other for Northern
Illinois Gas. Staff was asked to explain the payment to Warren, Gorham and
Lemont charged to account 2610.30200 in the amount of $627.96.
Alderman Rainey asked for an explanation of why there were two Commonwealth
Edison bills appearing in account 1717.23100. The Alderman also requested
an update on the work performed to date by the Fire Station architect with a
comparison of the work performed to the payment schedule as spelled out in
the architect's contract.
Alderman Paden requested an update on the cigarette tax revenue received to
date with a comparison to last year's revenue figures. The aldermen also
requested an explanation of the expense for a full page advertisement
charged to account 1001.20100.
The Committee then discussed with Alderman Drummer the relocation payment to
Clarence Elliott that had been removed from the prior bills list. The
Committee discussed questions concerning Mr. Elliott's place of residence.
Alderman Drummer stated that the Relocation Subcommittee had received
documentation of Mr. Elliott's place of residence. Alderman Drummer stated
that the Relocation Subcommittee would appreciate any documentation that
Indicates Mr. Elliott is not a resident at the address in question.
Alderman Paden then requested information on the payment to James or
Maryanne Johnson that appeared on the April 20, 1988 bills list. Alderman
Paden said that she believed this payment needed to be reconsidered by the
Relocation Subcommittee.
Alderman Rainey asked whether the payment could be made to Johnson with the
understanding that the payment appearing on the April 20, 1988 bills list
would be considered again by the Relocation Subcommittee. Alderman Paden
accepted this suggestion. The Committee agreed to leave tie Johnson payment
on the bills list and voted 3-0 to approve the April 20, _i38 bills list.
Township Bills for March, 1988 - Alderman Paden requested _hat in the future
the Township explain its travel expense by providing a des_:iption of the
conferences or seminars attended, and information on the dates of the
conferences and the locations. The Committee requested that this
information be included in future bills lists from the Township. The
Committee voted 3-0 to accept the Township Bills.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 25, 1988.......... Page Three
PURCHASES:
Split Mechanical Seals for Water Department - The Committee unanimously
moved to recommend approval of the purchase of split mechanical seals from
Chesterton, Inc. for a total estimated cost of $9,035 as a non -bid item
requiring 2/3 majority vote.
Foster Street Water Main Replacement - The Committee unanimously moved to
recommend approval of the low bid from LoVerde Construction Company for a
total estimated cost of $158,325.75.
Engineering Services for Large Diameter Sewer Repairs - In response to a
question from Alderman Rainey, Superintendent of Water and Sewers Figurelli
stated that if it is determined that repairs made by the Metropolitan
Sanitary District did damage the City's sewer structure, the City would seek
repairs and restoration of the damage from MSD. The Committee unanimously
moved to recommend approval of the proposal from Alvord, Burdick and Howson
to provide engineering services for large diameter sewer repairs for a total
estimated cost of $42,000 as a non -bid item requiring 2/3 majority vote.
Flow Monitoring Equipment - The Committee unanimously moved to recommend
approval of the low bid from Elan Engineering Corporation for a total
estimated cost of $18,400.
Topographic Mapping and Aerial Photographing, - In response to a question
from Alderman Raden, City Engineer Tonkinson stated that the photographs
will be used to determine drainage basin slope and will be incorporated into
the analysis of the sewer system. Mr. Tonkinson stated that the photographs
can also be used for evaluating the slope of unimproved alleys and for
determining the need for drainage structures in alleys. The photographs can
also be used by both the Parks and Recreation Departments.
(Alderman Summers arrived at this time.) In response to a question from
Alderman Summers, Mr. Tonkinson indicated that photograph: of this nature
are available from the U.S. Government, but that these photos have much less
detail. The Committee then unanimously moved to recommend approval of the
second low bid from Aero Metric Engineering for a total estimated cost of
$92,890.
ITEMS FOR CONSIDERATION:
Docket 70-48-88: Discussion of Library Building Project - Alderman Paden
asked whether it would be feasible to incorporate a Library into the Rescorp
project at Church and Chicago. She requested a written response from the
project developer concerning the feasibility of locating -he Library at this
site. City Manager Asprooth stated that this would require a renegotiation
of the agreement with Rescorp and would probably also delay the project
because Rescorp is close to having final plans prepared and submitted for
building permit applications.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 25, 1988.......... Page Four
Alderman Rainey suggested that the Committee hold the request to Rescorp
until the Council discusses the Rescorp amendments on the City Council
agenda this evening. The Committee accepted this suggestion.
Alderman Raden stated that she believed it is in the best interest of the
City to build a new library building in the Research Park. She stated her
desire that the Research Park developers, TOPCORP and RPI, meet to discuss
the possible location of the library in the Park. Alderman Raden stated
that she believed the cost of building a library in phases is too high.
Alderman Raden also briefly discussed the communication from George Cyrus
suggesting that the library be built on the parking lot located behind the
Library and east of the alley. Alderman Raden asked staff to consider the
location of the library at this site, and asked for information on how the
City of Toronto was able to build a library on a multiple floor structure.
Alderman Rainey stated that the need for transferring the library to an
alternative site during construction of a new building at the current site
makes the current site less appealing.
Glennis Lundberg, President of the Library Board, urged the Committee to
move ahead on the project and emphasized the need for the identification of
a suitable site for the library. A representative of the Southeast Evanston
Neighbors Library Subcommittee addressed the Committee and stated their
support for locating the library in the Research Park. The City Manager
informed the Committee that he would invite the Research Park developer to
the next Committee meeting on the library. He stated he would also ask for
a written response from RPI and TOPCORP concerning the question of locating
the library in the Research Park.
The Committee agreed to set a special meeting on the library at 7:30 P.M. on
May 16, 1988,
Docket 71-48-88: Closing of Sherman Place for Young Evanston Artists
Festival - Alderman Summers moved approval of the closing of Sherman Place
and Sherman Avenue between Dempster and Greenleaf for the Young Evanston
Artists Festival. The motion was approved 4-0.
Docket 72-48-88: Permit Agreement Extension - Green Bay Road and Ashland -
Alderman Summers moved approval of this permit extension. The Committee
approved the extension 4-0.
Docket 73-48-88: 1988 Farmer's Market Location - In response to questions
from the Committee, Assistant City Manager Judith Aiello explained that
paving construction at the City Yards and the construction of curbs and
medians along Maple Avenue during the summer make Maple Avenue an
undesirable location for the Market. It was noted that the Dominick's lot
has sufficient size for the Market and can still afford room for some
parking. The Committee voted 4-0 to recommend location :f the 1988 Farmer's
Market at the Dominick's site.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 25, 1988.......... Page Five
Docket 74-4B-88: 1988 Proposed Curb Improvement Program - Alderman Summers
suggested that there are areas within the Community Development Block Grant
target area that should be included in the 1988 Curb Improvement Program,
and requested that this Program be held over until the next Committee
meeting. Alderman Paden stated that she also is aware of areas in need of
curbs that were not included in the proposed program. The Committee voted
4-0 to hold over the 1988 Curb Improvement Program.
Docket 75-4B-88: 1988 Proposed Sidewalk Improvement Program - Alderman
Raden stated that it was her understanding that it was the City's intent to
use Community Development Block Grant money for sidewalks in areas where it
Is not possible to get participation in the 50/50 Curb and Sidewalk
Program. She stated that some of the sites in the proposed program would be
areas of active 50/50 program participation. Mr. Tonkinson stated that all
locations included in the proposed program represent prior requests for work
received by the Department. Mr. Tonkinson stated that he would welcome the
input of the Committee. The Committee voted 4-0 to hold over the 1988
Proposed Sidewalk Improvement Program.
Docket 76-48-88: 1988 Proposed Alley Resurfacing Program - The Committee
voted 4-0 to hold over this program pending input from the Committee
concerning work in the target areas, as well as other areas throughout the
city.
Docket 77-411 1988-89 Minority Set -Aside Program - Alderman Drummer
encouraged the Committee to include other work projects in the minority
set -aside program. He cited as examples curb and sidewalk construction
projects.
Alderman Paden stated that she would like both low income and moderate
income minorities to be included in the set -aside program. She requested
that staff take special steps to notify low income and moderate income
minorities of the projects to be included in the set -aside program.
Alderman Summers stated his support for expanding the set -aside program to
include more opportunities in terms of projects, as well as expanding the
number of contractors bidding on the projects.
Alderman Paden requested a status report concerning the bidding on City
projects by Charles Smith. The Committee voted 4-0 to approve the 1988-89
Minority Set -Aside Program with the direction to staff to :a4e steps to
notify low and moderate income minorities of set aside projects and to take
steps to expand the projects in the program where possible.
Docket 78-48-88: Resolution 29-R-88 - Signatory for Emer,Kency Assistance -
The Committee voted 4-0 to approve this resolution.
��I--����Illl��llj��i�h �''11�h!!I I�Ilil'I���i I��I II�I�o�°'^i��,lll��°�I���'li��i �°i��li,p� , � ��� �,�i���;ipii I'I��II• ���� ���� '�I�' ��ip1e'�I";'hi'I��I�i ►fP�umlR! ',°�
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 25, 1988.......... Page Six
Docket 79-48-88: Ordinance 25-0-88 - No Parking Zone - 500 Lincoln Street -
The Committee voted 4-0 to approve Alderman Raden's motion to introduce this
Ordinance.
Docket 80-48-88: Ordinance 26-0-88 - Parking for Handicapped - 1422 Weslev
- The Committee voted 4-0 to approve Alderman Raden's motion to introduce
this Ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 66-4A-88: Ordinance 18-0-88 - Proposed Water Rate Increase - The
Committee agreed to hold over this Ordinance.
Docket 67-4A-88: Ordinance 22-0-88 - Parking for Handicapped - 919 Ridge
Court - The Committee voted 4-0 to recommend City Council adoption of this
Ordinance.
Docket 68-4A-88: Ordinance 23-0-88 - One Wav Stop - Brown Avenue at Lee
Street - The Committee voted 4-0 to recommend City Council adoption of this
Ordinance.
There being no further business, the Committee meeting was adjourned at 9:05
P.M.
Respectfully submitted,
Bruce Zimmerman
Assistant City Manager
Draft Hot Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Mooting of May 9, 1988
Members Present: Aldermen Radon, Paden, Rainey, Juliar, and Nelson
Members Absent: Alderman Summers
Staff Present: Asprooth, Witt, Booth, Engel, Figurelli, Wright,
Kelner. Wirth, Tonkinson, Jacobi, Bennett, Jennings,
Rubin, Shonk, Dorneker, DiCanio. and Franchi
Presiding Official: Alderman Evelyn Radon, Chairman
Summary of Action:
The meeting was called to order at 7:39 P.H.
MINUTES:
The Committee unanimously approved the minutes of April 25, 1988 as submitted.
COMMUNICATIONS:
Computerization Status Report, - The Committee accepted the report without
comment.
Church/Chicago Replacement Parking Update - The Chair asked the Committee to
consider docketed Ordinance 30-0-88, Time Limit Changes in Downtown Parking
Lots, at this time. Alderman Rainey moved for introduction. Alderman Radon
recognized Dr. Fischl, President of the Evanston Association of Dentists on
whose behalf he addressed the Committee. Dr. Fischl stated that the
Association feels strongly that the Dominick's lot should be an attendant lot
similar in set up to the existing Church/Chicago facility with an equal number
of parking spaces available to patients and shoppers. He encouraged increased
enforcement of downtown parking regulations. Alderman Raden asked Dr. Fischl
if he were aware of the proposed changes to the original proposal where the
number of metered spaces would increase to 68 at the Dominick's site. Dr.
Fischl stated that he thought the increase was a step in the right direction
but was not sufficient to meet the Association's concerns. Alderman Radon
asked the City Traffic Engineer how many metered spaces were available at the
Church/Chicago lot. Mr. Jennings indicated that there are 80 long-term meters
and 330 total parking spaces. He added that staff's proposal is to meter 68
spaces at the south end of the Dominick's lot and create 152 permit spaces in
the remaining portion of the site. In response to Alderman Rainey, Kr.
Jennings said he anticipates rental of all permit spaces because they will be
less expensive that those permit spaces available in the parking garage.
Alderman Raden expressed concern regarding removal of short-term parking
facilities at Church/Chicago without replacement of similar type parking at
another location. Dr. HcGilchrist stated he wants to see the replacement of
as many short-term spaces as possible. He feels that he will lose patients
should there not be adequate parking.
Alderman Rainey suggested increasing the number of metered spaces at
Dominick's to 80 for a trial period. Alderman Nelson asked for clarification
of the plan for the lots behind the library. Mr. Jennings stated that the
plan called for reduction of three hour lots to two hour lots with increased
enforcement.
i
Minutes of the Administration and Public Works Committee
May 9, 1988.......... Page Two
Alderman Rainey asked horn many of the spaces at Church and Chicago are
currently used for short-term parking. Mr. Jennings indicated that studies
show that approximately 90 of the 330 available spaces are used for short-term
purposes. He added that the configuration at the Dominick's lot was conducive
to either 68 or 82 metered spaces. Dr. Stephens stated his support for making
the Dominick's lot an attendant lot. Alderman Rainey moved to retain the plan
as proposed and increase the number of metered spaces at Dominick's from 68 to
82. Alderman Nelson asked staff to monitor the short-term situation and
change the number of meters if deemed necessary. The Committee then
unanimously approved both Alderman Rainey's amendment and introduction of the
amended parking plan (Ordinance 30-0-88).
Response to Bills List Inquiries - The report was unanimously approved.
Report on April 1988 Cigarette Tax Revenues - Assistant Finance Director Booth
indicated that the April revenue figure is somewhat deceiving In that there
was a large refund paid out during the month. This refund was due to the fact
that a wholesaler had lost their only Evanston distributor and subsequently no
longer needed the stamps. No. Booth stated that the number of tax stamps Sold
In April reflected a slight increase from the number sold in March. She added
that it was still too early to identify any trends regarding cigarette tax
revenues. The Committee then unanimously accepted the report.
Request for Authority to Bid Janitorial Contract for Civic Center - In
response to Alderman Paden, Director of Building Operations Rubin indicated
that the current vendor was not notified of this agenda item. Alderman Juliar
moved to authorize the solicitation of bids. Alderman Rainey asked to have
the contract included in the Minority Set -Aside Program. The Committee voted
3-1 (Alderman Juliar voting nay, Alderman Nelson temporarily absent) to
designate the contract as minority set -aside. Authority to bid the project
was then unanimously approved. Alderman Paden asked staff to notify the
current vendor of the Committee's actions.
City Bills of May 4, 1988 - The City bills were unanimously approved with
staff to provide additional information regarding natural gas charges and
euthanasia at the animal shelter.
PURCHASES:
Ice Resurfacer - The Committee unanimously moved to recommend approval for the
low bid from Crystaplex Plastics, Inc., at a total cost of $33.000.00.
Sewer T.V. and Cleaning Contract - The Committee unanimously moved to
recommend approval for the low bid from Video and Sealing, Inc., at a total
cost of $25,002.00.
Drain Pumps, Drain Piping and Valves for Sludge Line - The Committee
unanimously moved to recommend approval for the low bid from Wm. Ziegler and
Sons at a total coat of $177,740.00.
Fire Hydrant Painting and Sandblasting - Alderman Raden asked what the City's
procedure was regarding testing of fire hydrants. Water and Sewer
Superintendent Figurelli stated that the Fire Department tests all City
hydrant twice each year and that necessary repairs were made by the Water
Department. The Committee then unanimously moved to reco=end approval for
the low bid from Thomas Sandblasting at a total cost of $5,582.50.
It n , I I ., IIr I ri I rr I , i . I I, I I . . . 0 r IRI - I
r
Minutes of the Administration and Public Works Committee
May 9, 1988.......... Page Three
Safety Mofidications - Alexander. Fitzsimmons, and Canal Lands "A" Parks - The
Committee unanimously moved to recommend approval for the second low bid from
Pedersen Construction at a total cost of $26,643.40.
Underwater Inspection and Repair of Pipeline - The Committee unanimously moved
to recommend approval for the low bid from Midwest Marine Contractor, Inc., at
a total cost of $9,200.00.
ITEMS FOR CONSIDERATION:
Docket 87-5A-88: Dental Insurance Program - Chairman Radon recognized Dr.
Fischl who advised the Committee that the Chicago Dental Society has a service
to assist parties seeking dental insurance. He also told the Committee that
Delta Dental has been dropped by the State of Illinois. City Manager Asprooth
asked for Committee approval stating that finding dental insurance the City
has been difficult in light of the fact that most insurers have minimum
enrollment and employer contribution policies. He added that this program
would be funded entirely by employees with no cost to the taxpayers. The
Committee then unanimously moved for approval of the Program.
Docket 88-5A-88: Engineering Agreement - Central Street Station Parking Lot
and Poplar Avenue Improvements - The Committee unanimously moved for approval
of the Contract.
Docket 89-5A-88: Engineering Services - Maple Avenue Improvements - Alderman
Raden asked why the Engineering Department could not do this work. City
Manager Asprooth stated that they were doing engineering work for all the
other capital public works projects. The Committee then unanimously moved for
approval of the Contract.
Docket 90-5A-88: Resolution 30-R-88 - Lease for Parking Spaces in Lot 036 -
Alderman Rainey stated that she and former Public Works Director Pudloski had
agreed that this lease would not be renewed until the lot was designated as an
official snow emergency lot. She requested that approval of the lease be held
until appropriate language was added.
Docket 91-5A-88: Ordinance 15-0-88 - Special Assessment 1372 - Livingston
Street - At the request of Alderman Warshaw, Alderman Rainey asked if the $99
direct benefit figure was consistent from year to year. City Engineer
Tonkinson indicated that the figure was indexed annually to reflect
inflation. The Committee then moved unanimously to recommend introduction of
the Ordinance.
Alderman Rainey stated that there Was some old business to be dealt with
regarding the 1988 Sidewalk Program and the Alley Replacement Program. She
held further discussion for the next meeting so that input could be obtained
from Alderman Summers.
ITEMS PREVIOUSLY CONSIDERED:
Docket 19-48-88: Ordinance 25-0-88 - No Parking Zone - 500 Lincoln Street -
The Committee unanimously moved for adoption.
Docket 80-4B-88: Ordinance 26-0-88 - Parking for 'iandicapped - 1422 Wesley -
The Committee unanimously moved for adoption.
111I�I'v 1111
r
14
Minutes of Administration and Public Works Committee
May 9, 1988.......... Page 4
Docket 66-4A-88: Ordinance 18-0-88 - Proposed Water Hate Increase - Alderman
Radon moved to delete the automatic 1990 increase from the Ordinance.
Alderman Nelson suggested that implications of such a deletion be discussed in
City Council executive session. Alderman Rainey said that she would like
consideration of an increase that applied to consumers whose usage was 25%
higher than that of the average household. Alderman Raden asked for and
received Committee consensus to remove this item from the consent agenda.
Further discussion was held until executive session.
Alderman Radon advised the Committee that the meeting scheduled for Monday,
May 16, 1988, had been cancelled and that the Library topic would now be
discussed by the entire City Council that evening.
There being no further business, the Committee meeting was adjourned at 8:55
P.M.
Respectfully submitted,
1
Christopher Johnson
Director of Safety and Risk Management
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of May 23, 1988
Members Present: Aldermen Nelson, Rainey, Radon, Paden, Juliar and
Summers
Members Absent: None
Staff Present: Aiello, Carter, Clarke, Figurelli, Jacobi, Jennings,
Kelner, Linkowski, Olkowski, Rubin, Shonk, Tookinson,
and Zimmerman
Presiding Official: Alderman Evelyn Radon, Chairman
Summary of Action:
The meeting was called to order at 7:37 P.M. '
MINUTES:
The Committee unanimously approved the Minutes of May 9, 1988 as submitted.
COMMUNICATIONS:
Chairman's Priorities - Alderman Radon stated that she would like to expand
the priorities to include the consideration of a license for the sale of
package liquor by gourmet food stores. Due the shortened meeting schedule
for tonight. the Committee agreed to hold this communication over until the
next meeting.
Employee Parking Permits for Chicago and Main - The Committee approved this
communication 6-0.
Emergency Repairs of Water Line at Sherman Avenue Parking Garage - The
Committee accepted this communication 6-0.
Fire Drills - At the request of Alderman Rainey, this matter was held over
until the next Committee meeting. Alderman Rainey stated that she had
questions concerning fire drills that she would direct to the Fire Chief
prior to the next meeting.
Report on Animal Euthanization - Alderman Radon thanked the Police Chief for
the report and this communication was approved by the Committee 6-0.
Response to Natural Gas Questions - This communication was approved by the
Committee 6-0.
City Bills of Has► 18, 1988 - The Committee voted 6-0 to approve the May 18,
1988 bills list. Alderman Raden requested that staff prepare a report on
the cost of legal expenses incurred by both the Police Pension Board and the
City during litigation concerning the Police Pension.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 23, 1988.......... Page Two
Memorandum on Township Bills for April, 1988 - The Committee accepted the
memorandum from the Township explaining that Township bills will be
presented to the trustees for approval at the June 13, 1988 meeting.
PURCHASES:
Fire Hose - The Committee voted 6-0 to recommend approval of the proposal
from Dolton Fire Equipment for $7,000 as a non -bid item requiring 2/3
majority vote.
Street Lighting on Dodge Avenue, Simpson Street. Ashland Avenue and Green
Bay Road - The Committee voted 6-0 to recommend approval of the low bid from
AA Electric at a total cost of $344,033.70.
Wesley Avenue Sewer Replacement - In response to questions from Aldermen
Juliar and Nelson, staff explained that the City has had good experience
with the low bidder on this project and that this sewer would be a combined
sewer. The Committee voted 6-0 to recommend approval of the low bid from
LoVerde Construction at a total estimated cost of $389,221. '
Construction Inspection for Church and Chicago -- In response to a question
from Alderman Rainey, Traffic Engineer Jennings explained that while the
builder of the parking garage would be monitoring construction, it is
important for the City to have its own construction inspectors on site to
monitor the project. Alderman Juliar stated that he believes this sort of
construction monitoring is important, given the size of this project. In
response to Alderman Rainey. Mr. Jennings explained that the construction
inspection contractor will not direct the construction firm on this project
but will report directly to the City.
The Committee then voted 6-0 to recommend approval of the proposal from
Delman Parking Associates to provide construction inspection services at a
total estimated cost of $123,760 as a non -bid item requiring 2/3 majority
vote.
ITEMS FOR CONSIDERATION:
Docket 74-4B-88: 1988 Proposed Curb Improvement Program - Alderman Summers
moved that the proposed program be amended to include a portion of curbs on
Wesley Avenue at an estimated cost of $16.000. Alderman Summers emphasized
that the CDBG target areas of the City generate tax dollars and should
benefit from projects funded with General Obligation Bond funds in addition
to projects funded with Community Development Block Grant funds.
In response to a question from Alderman Rainey, City Engineer Tonkinson
explained that the addition of Wesley to the proposed program would require
the elimination of an equal amount of curb from the non -target area portion
of the program in order to stay within the project's allocation. The City
Engineer also explained that no 50/50 projects were included in this program
and that only block projects were included in the 1988 proposed curb program.
I M 11 1III
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 23, 1988.......... Page Three
The Committee briefly discussed proposed curb projects to be eliminated as
an offset to the addition of the Wesley project. The Committee chose not to
recommend the elimination of any of these projects from the 1988 Curb
Improvement Program. The Committee voted 6-0 to accept Alderman Summers'
motion and approve the 1988 Curb Improvement Program with the addition of
the Wesley Avenue project.
Docket 75-4B-88: 1988 Proposed Sidewalk Improvement Program - The Committee
voted 6-0 to recommend approval of this proposed program with no comments.
Docket 76-4B-88: 1988 Proposed Alley Resurfacing Program - The Committee
voted 6-0 to recommend approval of this proposed program with no comments.
Docket 90-SA-88: Resolution 30-R-88 - Lease for Parking Spaces in Lot #36 -
Traffic Engineer Jennings explained that in response to a request from
Alderman Rainey, the lease had been revised to reflect the use of this
parking lot as a snow emergency parking lot. He explained that this change
required a revision to the lease but did not require a revision to the
resolution. The Committee voted 6-0 to recommend approval of this
resolution. -
Docket 95-SC-88: Resolution 31-R-88 - Purchase of 613 Custer Avenue - The
Committee voted 6-0 to recommend approval of this resolution.
Docket 96-5C-88: Resolution 32-R-88 - 1988 Motor Fuel Tax Resurfacine
Program - In response to a question from Alderman Raden, Mr. Jennings
explained that both of the traffic signal projects included in the proposed
program involved modernization of signals and replacement of the underground
cables. He explained that these two projects would require the use of the
entire amount of MFT funds available for traffic signal improvements.
Alderman Raden agreed that this proposed program should be approved at this
time, but indicated that the City would need to consider the addition of
traffic signals on the streets adjacent to the Dodge/Dempster retail area.
In response to a question from Alderman Nelson, Mr. Tonkinson explained that
the proposed project would preserve previous curb improvements made along
Ewing Avenue between Grant and Lincoln. The Committee voted 6-0 to
recommend approval of this resolution.
Docket 97-5C-88: Resolution 33-R-88 - Renewal of League of Women Voters
Lease - In response to a question from Alderman Paden, staff explained
that the proposed increase in rent was based on a percentage increase
applied to other Civic Center tenants during the currant year. The
Committee voted 6-0 to recommend approval of this resolution.
Docket 98-SC-88: Ordinance 17-0-88 - Special Assessment #1375 - Prospect
Avenue - The Committee voted 6-0 to recommend introduction of this
ordinance.
Docket 99-5C-88: Ordinance 32-0-88 - Four -Way Stop - Hinman and Lee - The
Committee voted 6-0 to recommend introduction of this ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 23, 1988.......... Page Four
Docket 100-5C-88: Ordinance 33-0-88 - Parking Prohibition - Washington
Street - Aldermen Paden, Radon and Summers all expressed concern over the
elimination of parking along Washington Street and requested that this
matter be held over.
Docket 101-SC-88: Ordinance 34-0-88 - Two Hour Parking - Brown Avenue north
of Greenwood - At the request of Aldermen Paden, this patter was held over
until staff could contact neighbors for their input concerning the proposed
two hour parking along Brown Avenue.
Docket 102-5C-88:'Ordinance 35-0-88 - Stop Sign - McDaniel and Lake - The
Committee voted 6-0 to recommend introduction of this ordinance.
ITEMS PREVIOUSLY CONSIDERZD:
Docket 91-SA-88: Ordinance 15-0-88 - Special Assessment #1372 - Livingston
Street - The Committee voted 6-0 to recommend adoption of this ordinance.
Docket 92-5A-88: Ordinance 30-0-88 - Time Limit Changes in Downtown Parking
Lots - Alderman Nelson requested that the Traffic Engineer provide the -
Chamber of Commerce and tenants of the Carlson Building with a map of the
Central Business District which identifies alternative parking available
during construction of the garage at Church and Chicago. Alderman Raden
requested that staff provide a report to the Committee in six months on
whether additional meters are needed at the Dominick's site. The Committee
voted 6-0 to recommend adoption of this ordinance.
OTHER BUSINESS:
Civic Center Janitorial Contract - Alderman Summers expressed his concern
over the cost incurred by the current contractor in providing additional
work hours due to the elevator construction project. Alderman Nelson
requested that the City Manager prepare a report on this matter for the
Committee. Alderman Paden asked that the report include information from
the contractor as to the amount of expenses incurred.
Streetlight Subcommittee - Alderman Rainey reported that the Streetlight
Subcommittee would hold a meeting at 7:30 on Wednesday, June 1.
There being no further business, the meeting was adjourned at 8:35 P.M.
Respectfully submitted,
Bruce Zimmerman
Assistant City Manager
117
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Members Present:
Members Absent:
Staff Present:
Presiding Official:
Meeting of June 13, 1988
Aldermen Paden, Raden, Nelson, and Rainey, with Juliar and
Summers arriving late
None
Aiello, Asprooth, Bennett, Ceplecha, Figurelli, Jacobi,
Jennings, Kelner, Lindwall, Rubin, Shonk, Steuben,
Tonkinson, Washington, Wirth, Wright, Zendell and Zimmerman
Alderman Evelyn Raden, Chairman
Summary of Action:
The meeting was called to order at 7:30 P.H..
MINUTES:
The Committee unanimously approved the Minutes of May 23. 1988 as submitted.
COMMUNICATIONS:
Chairman's Priorities - Alderman Raden requested that staff prepare a report
and recommendation on how staff would propose to deal with litter throughout
the city. She requested this report for the next Committee meeting. The
Committee voted 4-0 to accept the Chairman's priorities with no further
comments.
Police Pension Litigation Expense - In response to a question from Alderman
Raden, City Manager Asprooth indicated that the Corporation Counsel is
handling this case for the City. Mr. Asprooth stated that Corporation
Counsel's billing was current as of the date on the memorandum and that he
does not anticipate any large bills in the future. The Committee accepted
the communication without further comment.
Expansion of Tree Insurance Program - Alderman Paden moved that the
Committee accept staffs -recommendation that the insurance program not be
expanded to include all trees on private property. The Committee approved
this motion 4-0. {Alderman Juliar arrived at this tine.`
Truck Parking Policy on Residential Streets - The Committee ~-vr ewed the
City's current parking regulations which prohibit the o7ern'—, parking of
all commercial vehicles on residential streets. These regulations also
prohibit the parking of all non passenger vehicles at any hour of the day on
streets posted with signs indicating passenger vehicle parking only.
Traffic Engineer Jennings indicated to the Committee that the City can post
passenger vehicle only parking signs on residential streets that experience
difficulties with commercial truck parking. Alderman Raden stated that she
would oppose a blanket truck parking ban during the day. The ;0rrmittee
agreed to hold the communication over and to invite Alterman ^--!:man to
express his concerns on this matter to the Committee.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 13, 1988.......... Page Two
City Bills of June 8, 1988 - During the discussion of the Bills List,
Alderman Rainey requested a progress report on the elevator project.
Alderman Rainey also requested information on when the new part-time animal
shelter attendant position was advertised, when the person was hired, and
when the person began work in this position. Alderman Paden requested a
summary of City expenditures to minority firms and contractors during the
past year. (Alderman Summers arrived at this time.) The Committee accepted
the Bills Li3t 6-0.
Township Bills for April, 1988 - Alderman Rainey requested an explanation of
the expense to Welsh, Rayson and Associates. There being no further
questions, the Committee accepted the Township bills for April 6-0.
PURCHASES:
Sand, Stone. Concrete and Silvax Material - The Committee unanimously moved
to recommend approval of the low bid from Tonyan Brothers for sand at an
estimated cost of $15,237; the second low bid from Vulcan Materials for
stone at an estimated cost of $48,040; the second low bid from Builder's
Ready -Mix for concrete at an estimated cost of $13,125; and the second low
bid from Sherwin Corporation for silvax at an estimated cost of $14,400.
Hot and Cold Asphalt Patching Material - The Committee unanimously moved to
recommend approval of the proposal from Barrett Paving Materials for an
estimated cost of $17,580 as a non -bid item requiring 2/3 majority vote.
Library Janitorial Contract - The Committee unanimously moved to recommend
approval of the low bid from Kom Kleen for an estimated cost of $22,736.64.
Civic Center Janitorial Contract - In response to a question from the
Committee, staff explained that staff had discussed the elevator
construction project with Kom Kleen and would meet with the firm every
thirty days to discuss the firm's performance. The Committee unanimously
moved to recommend approval of the second low bid from Kom Kleen for an
estimated cost of $38,987.28.
Carbon Dust Collector - The Committee unanimously moved to recommend
approval of the low bid from Controlled Environment for an estimated cost of
$6,290.
Three Copiers for the Civic Center -The Committee voted 5-1 (Alderman Nelson
voting nail to recommend approval of the proposal from Camadon, for the
purchase of three copiers at an estimated cost of $51,61.� :+ as a non -bid
item requiring 2/3 majority vote.
Change Natural Gas Contract - The Committee unanimously moved to recommend
approval of the purchase of natural gas from Energy Resources an.
Environmental Management for $.185 per therm for the period July 1, 1988 to
October 31, 1988 and a price of $.21 per therm for the period November 1,
1988 to April 30, 1989 as a non -bid item requiring 2/3 maj,3rity vote.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 13, 1988.......... Page Three
ITEMS FOR CONSIDERATION:
Docket 111-6A-88: Request for Foot Race, Macabee Youth Games - The Committee
reviewed a staff recommendation to deny the request from the Jewish
Community Center of Chicago to conduct a foot race from 6:30 to 8:30 P.M. on
Thursday, August 25, 1988, along city streets and the lakefront path. The
Committee discussed the impact of the race on traffic congestion and its
conflict with people using the paths along the lakefront parks. In response
to questions from the Committee, Josh Waldorf, Director of Operations for
the race, indicated that the organization sponsoring the event would be
willing to absorb any cost incurred by the City for providing traffic
control for the event. The City's Traffic Engineer estimated that the cost
of traffic control to the City would be approximately $1,500. Mr. Jennings
also indicated that it had been the City's practice to only permit foot
races along the lakefront paths on Sunday mornings due to a lower level of
conflict with users of the park paths. Mr. Jennings indicated that parking
on the east side of Sheridan Road would be stripped in order to provide a
southbound route for the runners. The route along Sheridan Road would
extend from Lincoln to Greenwood.
Alderman Raden indicated that she would not be opposed to this race if the
organizer is willing to pay the cost of providing traffic control and is
willing to provide race marshals to control traffic along the lakefront
paths. Alderman Rainey stated that she would support the race if the race
was not held at 6:30 P.M. due to the heavy level of traffic at that hour.
Mr. Jennings stated that in order to begin the race at 6:30 the City would
have to stop traffic along Sheridan Road 20 to 30 minutes prior to that
time.
The event organizers indicated that they could begin the race at 7:00 P.M.
The Committee voted 6-0 to recommend approval of this foot race at 7:00 P.M.
on August 25, 1988.
Docket 112-6A-88: Update of Five -Year Capital Improvement Program - Alderman
Raden requested that the Committee schedule a special meeting for 3:30 P.M.
on Monday, June 20, 1988 to discuss the Five -Year Capital Improvement
Program. The Committee will attempt to limit this meeting to a 10:00 P.M.
adjournment.
Docket 113-6A-88: Agreement with IDOT for Maintenance of State Roads - The
Committee voted 6-0 to approve Alderman Summers' motion ': recommend City
Council approval of the maintenance agreement between the :':rolls
Department of Transportation and the City of Evanston for a Dne year period
to begin July 1, 1988. Under this agreement the City would mainta:a certain
State routes within the city and in return be reimbursed for the maintenance
expense.
Docket 114-6A-88: Clark Street Viaduct Engineering, - In response to a
question from Alderman Raden, the City Manager explained that in 1985 the
City selected Envirodyne Engineers, Inc. to provide the design for this
project as well as the construction engineering. In response to a question
from Alderman Rainey, the City Manager indicated that the _otal protect was
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 13, 1988.......... Page Four
located within the Tax Incremental Financing District. He indicated that
the water and sewer projects associated with this project will be initially
funded with Water and Sewer Funds which will then be reimbursed with TIF
funds at a future date. In response to a question from Alderman Rainey,
City Engineer Tonkinson indicated that the CTA work associated with this
project is necessary in order to keep their system operating during
construction. The Committee voted 4-2 (Aldermen Paden and Raden voting nay)
to recommend that the City enter into an agreement with Envirodyne Engineers
for construction engineering services at an estimated cost of $235,000 to be
funded from the Tax Incremental Financing Funds.
Docket 115-6A-88: Department of Energy and Natural Resources Grant
Authorization - The Committee voted 6-0 to recommend that the City Manager
be authorized to enter into an agreement whereby the Illinois Department of
Energy and Natural Resources would provide a grant of $8,250 for the
expansion of the City's Recycling Program.
Docket 116-6A-88: 1988 Calcium Chloride Program - The Commmittee voted 6-0 to
recommend approval of the program whereby the City will treat heavily
traveled unpaved alleys and streets with calcium chloride.
Docket 117-6A-88: Extension of Line of Credit with Northwestern University
The Committee voted 4-2 (Aldermen Raden and Paden voting nay) to recommend
that the City draw down an additional $1.5 million dollars on its line of
credit with Northwestern University. The funds will be designated to meet
the City's land acquisition and relocation obligations in the Research Park
area.
Docket 118-6A-88: Resolution 34-R-88 - Lease of Two Vans to Evanston
Neighbors at Work - The Committee voted 6-0 to recommend that the City
Manager be authorized to enter into a lease agreement whereby the City would
provide two vans to Evanston Neighbors at Work for the pericd July 1, 1988
through June 30, 1989.
Docket 119-6A-88: Resolution 35-R-88 - Lease of Civic Center Space to
Evanston Minority Business Association - In response to a question from
Alderman Raden, Carl Davis of the Minority Business Association indicated
that its purpose is to promote minority contractors and retail businesses.
In response to a question from Alderman Paden, the City Manager indicated
that the proposed annual rent of $10.00 was based on the *-rnant being a
newly established group that lacks an income stream. A::er'a: �.3i:ey stated
that she has always opposed providing rent free space in. ".e '-enter
and that she believes office space should be rented on a,-. a-,u"atle- basis.
She stated that she believes that this group should be but that
she will oppose the renting of free office space to this group.
Alderman Summers emphasized that the group is not seeking a gran.'- from the
City. He indicated that they are a bootstrap operation which :a_ks
opportunities and resources. Alderman Paden moved that tn? C��T_,ittee
approve the lease for office space to this group at a re-' cf per
year. This motion failed by a 1-5 vote (Aldermen Raden, :;i-Ly, ^mers,
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 13, 1988.......... Page Five
Nelson, and Juliar voting nay). Aldermen Nelson and Juliar expressed their
support for this group and the need for rent free space. The Committee then
voted 3-3 to recommend approval of Alderman Summers' motion that the City
Council rent 300 square feet of office space in the Civic Center to the
Evanston Minority Business Association at the cost of $10.00 per year
(Alderman Raden, Paden and Rainey voting nay).
Docket 120-6A-88: Ordinance 31-0-88 - 1988 Property Tax Levy Ordinance - The
Committee voted 6-0 to recommend introduction of this Ordinance.
Docket 100-5C-88: Ordinance 33-0-88 - Parking Prohibition on Washington
Street - The Committee voted 6-0 to recommend introduction of this Ordinance.
Docket 121-6A-88: Ordinance 36-0-88 - Special Assessment #1374 - Paving of
Culver Street - The Committee voted 6-0 to introduce this Ordinance.
Docket 122-6A-88: Ordinance 43-0-88 - Reduction in Class A Liquor Licenses
- The Committee voted 6-0 to introduce this Ordinance.
Docket 123-6A-88: Ordinance 44-0-88 - Increase in Class D Liquor Licenses -
The Committee voted 6-0 to introduce this Ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 98-SC-88: Ordinance 17-0-88 - Special Assessment 01375 - Prospect
Avenue - The Committee voted 6-0 to recommend adoption of this Ordinance.
Docket 99-5C-88: Ordinance 32-0-88 - Four -Way Stop - Hinman and Lee - The
Committee voted 6-0 to recommend adoption of this Ordinance.
Docket 102-SC-88: Ordinance 35-0-88 - Stop Sign - McDaniel/Lake - ':he
Committee voted 6-0 to recommend adoption of this Ordinance.
There being no further business, the meeting was adjourned a' '° PM.
Respectfully submitted,
Bruce Zimmerman
Assistant City Manager
BZ/sb
Draft Not Auvroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Special Meeting
Meeting of June 20, 1988
Members Present: Aldermen Raden and Rainey
Members Absent: Aldermen Nelson, Juliar, Paden, and Summers
Others Present: Aldermen Brady, Davis, Drummer, Feldman, Rudy, Larson,
Warshaw and Collens; Mary Jane Cappo and Richard Lanyon
of the Library Board
Staff Present: Aiello, Asprooth, Bennett, Lindwall, Rubin, Shonk,
Tonkinson, Wirth, Wright, Zendell and Zimmerman
Presiding Official: Alderman Evelyn Raden, Chairman
Summary of Action:
The meeting was called to order at 8:45 P.H.
The Chairman explained that the purpose of the meeting was to review the
City's Five -Year Capital Improvement Program. The Committee called on the
City Manager to provide a review of the 1988-92 Capital Improvement Program.
The Manager explained that capital expenditures under the Five -Year Program
would total $112,574,747, and that property tax supported general obligation
bonds would total $27,B25,000. He explained that property tax supported GO
bond requirements would exceed budget policy limitations in 1991 and 1992
due to the inclusion of the new library construction project in this
five-year plan.
In response to a question from Alderman Rainey, Hr. Asprooth indicated that
the current City Council cannot take action which imposes a legal
requirement on future Councils to sell bonds to finance capital projects.
He indicated that adoption of the plan by the current City Council would
establish policies and priorities which would be difficult for future
Councils to drop. He indicated that in the past City Councils have lived
with the multiple year capital improvement programs adopted by prior City
Councils.
The Committee and staff discussed a number of issues inv.,ving various
projects included in the plan. It was noted that Fire Station 114 is
scheduled for 1988-89 and is to be funded with carryover 1.0 bonds. Staff
also pointed out that, due to the lower lake levels, the 1988 allocation for
shore protection had been lowered to $114,000. During t`:is discussion, the
Manager informed the Committee that $64,000 in carryover s0 bond funds is
available for funding the streetlight improvement test pr:.Jects currently
being considered by the Streetlight Subcommittee.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 20, 1988.......... Page Two
The Committee then asked whether private fund raising for the new library
would be more successful now that the library project was included in the
Five -Year Capital Improvement Program. Richard Lanyon, a member of the
Library Board, told the Committee that the Library Board had used a
consultant in conducting a fund raising study five years ago. The purpose
of the study was to determine whether the new library project could be
funded entirely from private sources. Mr. Lanyon stated that at that time
the study determined that a realistic goal for the Library Board was to
raise $3,000.000 for the building project. He indicated that during the
study some indicated an unwillingness to donate money toward construction of
a City building which did not receive construction funds from the City. Mr.
Wright also mentioned that potential donors indicated a preference for
giving large sums of money to private organizations instead of municipal
buildings. The Manager stated that there is time within the Five -Year
Capital Improvement Program to pursue private funding for the library.
Alderman Raden expressed her concern over the proposed Five -Year Program
being in excess of the City's budget policy. She asked whether there is a
way to go forward with the library building project by eliminating other
projects included in the plan. The City Manager indicated that there is
some potential for adjustments in the plan as the Capital Improvement
Program is revised in future years. He indicated he was not prepared,
however, to identify project eliminations at this time. Alderman Rainey
stated that she would oppose eliminating other projects in order to fund the
library.
In regard to the library, Alderman Rainey asked the City ?tanager to comment
on the Chamber of Commerce recommendation to build a new library with
apartment units constructed on the upper levels. She also requested that
the Manager comment on the possibility of requesting Northwestern University
to forgive the $4.5 million line of credit currently extended to the City.
Alderman Rainey also asked for the Manager's comments on the possibility of
adding a 1/4% local sales tax. Alderman Warshaw requested that the Manager
comment on the possibility of building the library on lane nct currently
developed in order to avoid building the library in phases and to avoid
having to transfer the library to a temporary site during construction.
In response to the questions, the Manager indicated that his initial
response to the Chamber's suggestion is that it would not save the City a
significant amount of money. He indicated that the City's net revenue from
the Church/Chicago Parking Garage will be about Mr. Asprooth
indicated that the City can certainly approach Northwestern ''niversity in
regard to forgiving the $4.5 million line of credit if '—.e Counci; directs
him to do so. He also suggested that the 1/4% sales tax is a matter for
Council consideration. Mr. Asprooth stated that building the new library on
vacant land is the ideal situation but acknowledged th; rroblem in locating
available vacant land. He suggested that the City shoul� continue to
consider the use of the parking lot located east of the alley behind the
library.
Alderman Drummer indicated his interest in seeing the of a
small tot lot on a portion of the City owned property located at Florence
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 20, 1988.......... Page Three
and Ashland. He requested that this project be considered for inclusion in
the Capital Improvement Program. The Manager indicated that the tot lot was
not included in the proposed Five -Year Plan, but could be included as a
1989-90 project in the desirable category. Alderman Drummer indicated this
would be an acceptable approach to him.
The City Manager informed to the Committee that the City Would need to add
$25,000 to the Capital Improvement Program for the Custer/Callan project.
He also emphasized that any income from the Custer/Callan project would be
programmed as revenue into future capital improvement projects.
In response to a question from Shel Newberger, the City Manager indicated
that the construction schedule for the library should receive further
consideration. He agreed with Mr. Newberger that it may not be feasible to
construct the building over a four year period of time. In response to a
question from Richard Stillerman, Mr. Asprooth indicated that the parking
lot located east of the alley behind the library building is about 36,000
square feet in size. He indicated that preliminary discussions on the
construction of the library on this site indicated that the new building
would need to be more than two stories high. He suggested that future
consideration of this site for the library should be a matter addressed by
the newly appointed Library Committee. He also emphasized that the need for
parking at the library would need to be considered in any discussion of
using this site for the library.
Mr. Asprooth indicated that he would come back to the Committee with further
information on the Custer/Callan project, the Streetlight Subcommittee's
program for streetlight improvements, and the proposed tot lot at Ashland
and Florence.
There being no further business, the Committee adjourned at 9:45 P.H.
Respectfully submitted,
Bruce Zimmerman
111�h fll III ° 11 '�1. ��'Il �1'1 "m11 111 111 1 ^ 11111 1 '111 11II jq II milgII111pPPh11111 IN III ,IP11 111111^1,1101111. 11 I11 AlM 1111 11 alp II^I '+IIIIIII'ir
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Members Present:
Members Absent:
Staff Present:
Presiding Official:
Meeting of June 27, 1988
Aldermen Raden, Paden, Rainey, Juliar, and Summers
(arriving late)
Aldermen Nelson
Aiello, Asprooth, Booth, Ceplecha, Clarice, Jennings,
Kelner, Lindwall, Rubin, Tonkinson, Wirth, Wolinski,
Wright and Zimmerman
Alderman Evelyn Raden, Chairman
Summary of Action:
The meeting was called to order at 7:30 P.K.
MINUTES:
Alderman Rainey requested that page 5 of the minutes of June 13, 1988 be
amended. She requested that the discussion of the Committee's action on
Ordinance 44-0-88, Increase in Class D Liquor Licenses, indicate that the
Committee's action to introduce this ordinance on June 13, 1988 was taken with
the understanding that the Committee would receive the information resulting
from the background investigation of the license applicant. The Committee
voted 4-0 to approve the June 13, 1988 minutes as amended. The Committee voted
4-0 to approve the minutes of the special meeting of June 20, 1988 as
submitted.
COMMUNICATIONS:
Part -Time Animal Shelter Aide Position - In response to a question from
Alderman Rainey, staff explained that prior to advertising the position on May
5, 1988, time was required to develop a job description for this position and
to requisition the position with the Personnel Department. Alderman Rainey
expressed her concern that the position had not been filled sooner. The
Committee voted 4-0 to accept this communication.
Litter Control Discussion with Keep Evanston Beautiful - Alderman Raden
indicated that although representatives of Keep Evanston Beautiful were unable
to attend the Committee's meeting. she would like the Committee to discuss
litter control. The Committee discussed the need for more garbage cans
throughout the city, and also discussed the possibility of selling
advertisements for placement on garbage cans. Alderman Raden suggested that
some private businesses should also be willing to purchase garbage cans which
would then indicate which business had provided the garbage can. The
Committee voted 4-0 to direct staff to evaluate the placement of
advertisements on garbage cans and the feasibility of the businesses
purchasing garbage cans.
Church Street Boat Ramp - In response to Alderman Raden, Mr. Wirth indicated
that there are about six different types of fees for users of the Church
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 27, 1988.......... Page Two
Street Boat Ramp. He also stated that all users of the ramp pay a fee. The
Committee requested an additional communication from staff which explains
the fees for boat ramp use and the relationship of these fees to the cost of
dredging.
Expenditures to Minority Contractors and Vendors - Alderman Paden requested
that staff provide an additional communication indicating the number of
contracts received by minority contractors.
Elevator Project Update - The Committee voted 4-0 to accept this
communication with no further comments.
Request to Hold Public Hearing on FY1989-90 Budget - The Committee voted 4-0
to set aside time at the Committee's meeting of July 25, 1988 for the
purpose of conducting a hearing on the FY1989-90 Budget.
Annual Forestry Report - Municipal Arborist Dennis Ceplecha presented an
annual report which focused on the City's Dutch Elm Disease control program,
the City's tree planting program, the impact of the current drought on the
City's tree population, and the Forestry Department's computerized inventory
of parkway trees. Mr. Ceplecha indicated that there are 8,000 parkway elms
and 4,000 private elms throughout the city. He stated that the key element
to combatting Dutch Elm Disease is prompt removal of the diseased portion of
the tree or prompt removal of the tree. The Department estimates that
approximately 45 trees will be saved in 1988 due to the quick eradication of
diseased portions of the trees. Mr. Ceplecha estimates the 1988 loss rates
of parkway elms will be 2.58%. Mr. Ceplecha indicated that a new program
for combatting Dutch Elm Disease, not used by the City, involves tree trunk
injections. In response to Alderman Raden, Mr. Ceplecha stated that the
reason the City does not inject trees is due to the cost, which is
approximately $300 per tree. Alderman Raden requested a report from staff
comparing the cost of the current program of removing diseased elms and
planting replacements with the cost of using a tree trunk injection
program. Alderman Juliar expressed his agreement with Alderman Raden that a
preventive maintenance program is important.
In regard to tree planting, Mr. Ceplecha indicated that Sycamore trees were
prone to develop leaf disease from cool and wet springs. He also indicated
that Londen Plane trees, which are a cousin to the Sycamore, will not
tolerate harsh winters. Mr. Ceplecha stated that the City would be phasing
out the use of these two trees. Mr. Ceplecha stated that the Sugar Maple
also does not do well in a harsh urban environment and that the City will
lose about 55 Sugar Maples in 1988. Alderman Summers arrived at this time.
In regard to the drought, Mr. Ceplecha indicated that insects, such as
aphids, are building up on tree leaves because there has been no rain to
wash off the bugs. Mr. Ceplecha stated that the City is watering trees
about 12 hours per day now, and encouraging property owners to water their
trees.
Mr. Ceplecha stated that the Department has finished entering about 2/3 of
the parkway tree population into a computerized tree inventory. He stated
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 27, 1988.......... Page Three
that this computerized information will allow the Department to perform more
analyses, better tracking of work orders, and provide quicker response to
citizens.
In response to a question from Alderman Rainey, Mr. Ceplecha stated that
there are times when the City institutes a five year delay in planting tree
replacements following parkway tree removals. He indicated that tree
plantings require a depth of 2 1/2 to 3 feet and that stumps can only be
removed to a depth of 8". He indicated that the five year delay is
sometimes necessary for the further decay of the trunk of the removed tree
to allow sufficient depth for planting. Mr. Ceplecha stated that the need
for properly spacing trees also makes this action necessary. The Committee
voted 5-0 to accept the annual forestry report.
City Bills of June 22, 1988 - Alderman Rainey noted that the Bills List
indicated that more than one City department was purchasing a set of the
Illinois Revised Statutes. She stated that she believed there should be no
more than one set of Statutes in the Civic Center and that the purchase of
the Statutes should be evaluated during the next Council budget
deliberations. The Committee requested a Bills List response on the
expenditure in account 130.28100 to the ABC Accounts Corporation. There
being no further questions, the Committee accepted the Bills List 5-0.
PURCHASES;
Paving of Parking Lots at Havle and Clark and Paving of East Railroad and
Clark - In response to questions from Alderman Raden, City Engineer
Tonkinson indicated that this improvement would involve the placement of a
one inch overlay on the parking lots and streets and that this is a less
expensive approach to the normal repaving of streets. He explained that the
City was using this approach because these parking lots and streets would
provide temporary service during the construction of the Research Park and
the parking garage at Church and Chicago. In response to Alderman Rainey,
Mr. Tonkinson indicated that this temporary street and parking lot
improvement would be necessary due to the poor condition of the lots and the
streets. The Committee voted 3-2 (Alderman Raden and Paden voting nay) to
recommend approval of the low bid from Johnson Paving at the total estimated
cost of $78,180.15.
1988 Curb and Sidewalk Replacement Program - In response to questions from
Aldermen Raden and Rainey, Mr. Tonkinson explained that the alley return
improvements have traditionally been a part of the curb and sidewalk
improvement program and do involve curb work. The Committee voted 5-0 to
recommend approval of the low bid from Globe Construction at a total
estimated cost of $188,080.40.
1988 Motor Fuel Tax Resurfacing Program - The Committee •toted 5-0 to
recommend approval of the low bid from Johnson Paving at an estimated cost
of $1,130,854.64.
Resurfacing of Various Alleys and the South Boulevard Viaduct - In response
to a question from Alderman Rainey, Mr. Tonkinson indicated that the South
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 27, 1988.......... Page Four
Boulevard viaduct work would not involve either the viaduct walls or the
supports. Alderman Rainey expressed concern over the amount of graffiti an
the north wall of the Chicago Northwestern structure. The City Manager
indicated that the staff would work on this graffiti problem. The Committee
voted 5-0 to recommend approval of the low bid from Artley Paving for a
total estimated cost of $60,685.30.
Paving of Darrow and Grove - The Committee voted 5-0 to recommend approval
of the low bid from Bigane Paving at the total estimated cost of $90,894.85.
Parking Ticket Forms - The Committee suggested to staff that it evaluate the
cost effectiveness of purchasing these forms on a multi -year basis. The
Committee voted 5-0 to recommend approval of the low bid from Moore Business
Forms for a total estimated cost of $9,637.50.
36" Sall Valve for the Water Department - The Committee voted 5-0 to
recommend approval of the low bid from Henry Pratt Company for a total
estimated cost of $30,587.
Precast Concrete Unit Pavers for Maple Avenue - In response to a question
from Alderman Rainey, Mr. Tonkinson indicated that he did not anticipate
problems in finding replacement stock for these pavers in five to ten years
because these are concrete pavers which are very common. The Committee
voted 3-2 (Alderman Paden and Raden voting nay) to recommend approval of the
proposal from Interpave Corporation of Cincinnati, Ohio at an estimated cost
of $8,867.40 as a non -bid item requiring 2/3 majority vote.
Computer Equipment - In response to a question from Alderman Raden, Mr.
Asprooth indicated that each year the debt service budget includes an
appropriation for the lease purchase payments of newly acquired computer
equipment. He indicated that these payments are funded with the interest
earnings in the Debt Service Fund and that such purchases will continue in
the future for new equipment and replacement equipment. The Committee voted
5-0 to recommend approval of the proposal from WANG at a total cost of
$38,729.69 as a non -bid item requiring 2/3 majority vote.
Copier for Police Department - The Committee voted 5-0 to recommend approval
of the proposal from Camadon Inc. for a cost of $9.000 as a non -bid item
requiring 2/3 majority vote.
ITEMS FOR CONSIDERATION:
Docket 111-6A-88: Request for Foot Race - Macabee Youth Games - Traffic
Engineer David Jennings explained that the staff and sponsors of the race
had evaluated other alternative race routes, and agreed that the most
appropriate route involved the closing of Sheridan Road and the use of
lakefront paths. Mr. Jennings suggested that the race begin at 6:30 P.M. to
afford more daylight for runners, and explained that the sponsor had agreed
to place more race monitors along the lakefront path as well as a motorcycle
at the front of the race and a bicycle at the end of the race to promote
safety. He explained that the sponsor was willing to absorb the City's cost
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 27, 1988.......... Page Five
in providing a location for this race and estimated the cost of City
services, including Police, would be about $1,500.
Alderman Rainey requested that additional Police be placed in the areas
where traffic would be diverted from Sheridan Road. Mr. Jennings stated
that additional Police can be added to the race plan. The Committee voted
5-0 to recommend the closing of Sheridan Road and the use of the lakefront
paths for the race to begin at 6:30 P.M. on August 25.
Docket 112-6A-88: Update of Five -Year Capital Improvement Program - In
response to Alderman Paden, City Manager Asprooth explained that he and
Alderman Drummer had met with residents interested in placing the tot lot on
the vacant property at Lake and Ashland. He explained that there is a
consensus among the residents that a portion of the lot could be used for
the tot lot and that they are requesting this tot lot be included in the
Capital Improvement Program. Mr. Asprooth stated that he suggested to the
neighbors and Alderman Drummer that they meet with the Plan Commission to
discuss the possible use of this land, including the alternatives of senior
housing, townhouses and a tot lot.
Alderman Summers expressed concern that the Evanston Housing Corporation
project was stalled and expressed his interest in seeing this project
completed. Mr. Asprooth stated that he did not know how much money would be
needed to make the project move forward, but suggested that the Housing Fund
is an appropriate source of funding to be considered.
In response to Alderman Raden, the City Manager explained that no funding
source has been identified to finance future streetlight improvements that
are generated by the Streetlight Subcommittee's pilot program. Mr. Asprooth
stated that funding would have to be identified as the capital improvement
program is developed and revised in future years should the Council choose
to implement streetlight improvements.
Alderman Raden expressed her concern over the proposed Capital Improvement
Program exceeding the City Council's budget policy limits. She encouraged
the Committee to approve the proposed program, but to not approve going
beyond the budget policy. Mr. Asprooth agreed that the City should make
every effort to try to reorganize priorities, revise costs and secure other
funding sources in order to avoid exceeding the budget policy. Alderman
Rainey stated that approval of the Five -Year Capital Improvement Program as
presented requires abandoning the budget policy in later sears. She
suggested that in order to accomplish Alderman Raden's wishes, the plan must
be reduced to within the guidelines. Alderman Rainey requested that staff
prepare a memorandum commenting an the impact of the plan's debt service
requirements on the City's bond rating, and also the impact of exceeding
budget policy on the City's bond rating. This matter will be continued on
the July 11, 1988 agenda.
Docket 125-6$--88: Agreement to Hire Recycling Consultant - The Committee
voted 5-0 to recommend that the City hire the firm of Resc•srce Conservation
Consultants, Inc. to assist the City in designing and implementing a
curbside recycling program.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
June 27, 1988.......... Page Six
Docket 126-6B-88: Resolution 37-R-88 - Establishing Prevailing Wage Rates -
The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 127-6B-88: Resolution 38-R-88 - Purchase of 609 Custer Leasehold -
The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 128-6B-88: Ordinance 45-0-88 - Joint Agreement on McCormick Boulevard
and Appropriation of Funds - The Committee voted 5-0 to recommend City
Council introduction of this ordinance and approval of the joint agreement
with the State.
ITEMS PREVIOUSLY CONSIDERED:
Docket 100-5C-88: Ordinance 33-0-88 - Parking Prohibition an Washington
Street - The Committee voted 5-0 to recommend City Council approval of this
ordinance.
Docket 120-6A-88: Ordinance 31-0-8B - 1988 Tax Levy Ordinance - The
Committee voted 5-0 to recommend City Council approval of this ordinance.
Docket 121-6A-88: Ordinance 36-0-88 - Special Assessment #1374 - Paving of
Culver Street - The Committee voted 5-0 to recommend City Council approval
of this ordinance.
Docket 122-6A-88: Ordinance 43-0-88 - Reduction in Class A Liquor Licenses -
The Committee voted 5-0 to recommend City Council approval of this ordinance.
Docket 123-6A-88: Ordinance 44-0-88 - Increase in Class D Liquor Licenses -
The Committee voted 5-0 to hold this matter over and requested that staff
provide the information resulting from the background investigation of the
applicant. Alderman Raden also asked for an explanation of the State and
municipal statute requirements concerning the licensee being a resident of
the city.
OTHER BUSINESS:
Library Building Project - The Committee briefly discussed the separation of
the Library from the Levy Center building project, and whether this chatter
should be left on the City Council table. It was the Committee's agreement
to leave this matter on the table for further consideration by the newly
appointed Library Committee.
There being no further business, the meeting was adjourned at 9:07 P.H.
Respectfully submitted,
Bruce Zimmerman
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Heating of July 11, 1988
Members Present: Aldermen Rainey, Paden, Nelson and Juliar (arriving late)
Members Absent: Aldermen Summers and Raden
Staff Present: Aiello, Asprooth, Bennett, Ceplecha, Engel, Figurelli, Kelner,
Kuttner, Lindwall, Olkowski, Rubin, Shonk, Tonkinson, Wirth,
Witt and Zimmerman
Presiding Official: Alderman Ann Rainey, Chairman
Summary of Action:
The meeting was called to order at 7:30 P.M. Alderman Rainey reminded the
Committee that it would be conducting a public hearing on Monday, July 25, 1988 at
7:30 P.M. to give consideration to the 1989-90 budget process.
MINUTES:
The Minutes of the Committee's June 27, 1988 meeting were approved as submitted.
COMMUNICATIONS:
Church Street Boat Ramp Fees, - The Committee voted 3-0 to accept this communication
with no further comment.
Number of Contracts Received by Minority Contractors _ On behalf of Alderman
Drummer, the Committee requested that staff provide a communication explaining the
feasibility of the City following the same requirements for the hiring of minority
contractors as required in the Research Park development agreement. The Committee
voted 3-0 to accept this communication without further comment.
Response to Bills List Inquiries, - The Committee voted 3-0 to accept this
communication without further comment.
Response on Golden Olympic Restaurant and Clean Air Ordinance - The Committee voted
3-0 to accept this communication without further comment.
Dutch Elm Disease Injection Program - The Committee praised staff for the
thoroughness of this report and voted 3-0 to accept this communication without
further comment.
Response on Increase in Class D Liquor Licenses - The Committee voted 3-0 to accept
this communication without further comment.
Robert Ctswn Community Center Floor Drainage - In response to a question from
Alderman Rainey, Mr. Firth explained that the valve and sump pump repairs at Crown
Community Center had been made approximately six months ago. There being no
further comments, the Committee voted 3-0 to accept this communication.
�i � � S11 I T 11 11 111,qP�� ����II' "� IP���91I�1�11�"''�ii� �ii1 n I 11�1 I V,1111�1 III ^''1�
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 11, 1988.......... Page Two
Appointment of Aldermanic Liaison to the Plan Commission - There being no
volunteers this evening from the Administration and Public Works Committee to serve
as an ear officio member of the Plan Commission, the Committee agreed to seek
volunteers over the coming week.
Sale of Surplus Property - The Committee voted 3-0 to accept this communication.
1987 Construction Report - The Committee voted 3-0 to accept this communication
without further comment. (Alderman Juliar arrived at this time.)
Asbestos Removal for Fire Station #4 - In response to a question from Alderman
Rainey, the City Manager indicated that the City did not have an executed agreement
for the performance of asbestos removal at this fire station prior to the last
meeting of the Administration and Public Works Committee on June 27. 1988. The
Committee voted 4-0 to accept this communication without further comment.
Bills List of July 6. 1988 - The Committee requested that staff provide a report
summarizing the amount of expenditures on overhead doors at the Service Center
during FY1987-88.
The Committee also briefly discussed the feasibility of contracting out the Health
Department Dental Clinic program. In response to a request from the Committee, the
City Manager indicated that staff would provide a response on the feasibility of
providing this service on a contractual basis. The Committee voted 4-0 to accept
the City bills of July 6, 1988 purchases.
PURCHASES:
Lawndale Avenue Chip and Seal Change Order - Alderman Nelson explained that
Lawndale is an unimproved street which is presently barricaded at the Golf Road
Intersection. He indicated that residents of the area have expressed interest in
closing off Lawndale at the Grant intersection. Mr. Nelson went on to explain that
the City had scheduled the paving of Lawndale for 1988. but had postponed the
paving project pending the determination of the location of a sewer retention
structure in that area of the city. The City Manager explained that the City will
be conducting a study of the location of the sewer retention structure during 1989.
In response to a question from Alderman Rainey, Alderman Nelson stated that he does
not believe the consideration of a barrier at the Grant Street intersection is
relevant to the discussion of this chip and seal change order. Alderman Nelson
stated that the City had previously used chip and seal on street surfaces in the
1970's and had abandoned this program in favor of Special Assessment street
paving. Alderman Rainey stated that she supports this requested change order as
long as chip and seal is available for other areas of the city. Kr. Asprooth
explained that the application of chip and seal has a one year life and is
considered an interim improvement intended to improve dust control.
Ann Spieth, a resident of the neighborhood, addressed the Committee explaining that
the dust generated by traffic on Lawndale is extremely thick and represents a
problem for both children playing in the yards as well as homeowners. She
expressed her hope that this chip and seal application would eliminate the dust.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 11, 1988.......... Page Three
Alderman Nelson suggested that the City Council deal with the consideration of a
barrier at Grant Street when the study of the sewer structure is completed and
paving of Lawndale is considered. The Committee voted 4-0 to recommend City
Council approval of the change order to contract with Artley Paving for the chip
and seal of Lawndale Avenue at an estimated cost of $11,844 as a non -bid item
requiring 2/3 majority vote.
Michael Reese Health Plan Contract - The Committee voted 4-0 to recommend City
Council approval of the Michael Reese Health Plan as a fourth insurance plan
available through the City. It was noted that the Michael Reese plan would have a
premium rate of $85.25 for single coverage and $228.72 for family coverage for the
period October 1, 1988 through February 28, 1990.
ITEMS FOR CONSIDERATION:
Docket 112-6A-88: Update of Five -Year Capital Improvement Program - The Committee
voted 4-0 to recommend that the City Council add $25,000 to the Capital Improvement
Program for 1988 for the completion of the Custer/Callan program. The Committee
voted 4-0 to recommend that the City Council amend the Capital Improvement Program
by using $64,000 in carryover GO Bond funds for a streetlight improvement pilot
program in 1988-89. It was noted that the $64,000 had previously been scheduled
for 1989-90 streetlight improvements. New bond money will be necessary in 1989 if
this project is included in the Capital Improvement Program at that time. The
Committee voted 4-0 to add $55,000 in Community Development Block Grant funding for
a tot lot at Lake and Ashland in 1990--91. Alderman Paden explained to the
Committee that the neighbors in this area had expressed interest in locating a tot
lot on the west side of the vacant lot at Lake and Ashland and that other possible
uses were being considered for the remaining portion of the lot. In response to
Alderman Juliar, the City Manager explained that the $55,000 figure represented a
rough estimate of the cost of building a tot lot.
In response to a question from Alderman Nelson, Mr. Wirth explained that the total
appropriation for share protection in the Capital Improvement Program had not been
changed, but that funding appropriations had been postponed until later years due
to the lower lake level. The Committee briefly discussed maintenance of the CTA
and Chicago Northwestern station facilities. The City Manager explained that the
City has assumed the maintenance of the Chicago Northwestern Central Street
platform and station. He went on to indicate that the City has never been fully
satisfied with either Chicago Northwestern or CTA maintenance of their facilities,
and has the alternative of either taking over maintenance of these facilities or
working with the Chicago Northwestern and CTA to encourage better maintenance. The
City Manager agreed to provide a communication to the Committee on maintenance of
these facilities. Alderman Nelson suggested that the City consider an arrangement
whereby an allocation of rental revenue derived at these stations as well as
revenue from advertisements at these stations would be devoted toward maintenance
of the facilities.
Alderman Rainey expressed interest in including the statement on page two of the
City Manager's July 7, 1988 memorandum in the City Council's approval of the
Five -Year Capital Improvement Program. Alderman Nelson moved for inclusion of the
statement which indicated that the City Council is committed to an annual review of
expenditure and revenue elements in the program and intends to make every effort to
I
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 11, 1988.......... Page Four
reduce the amount of General Obligation Bond issues scheduled for 1991 and 1992 in
order to maintain compliance with the existing budget policy limitation on the debt
service tax levy. The Committee voted 4-0 to recommend City Council approval of
the Five -Year Capital Improvement Program with this statement included.
Docket 135-7A-88: Resolution 36-R-88 - MFT Transfer to General Fund - The Committee
voted 4-0 to recommend City Council approval of this resolution.
Docket 111-6A-88: Resolution 39-R-88 - Closing Sheridan Road for Maccabi Youth
Games - The Committee voted 4-0 to recommend City Council approval of this
resolution.
Docket 136-7A-88: Ordinance 39-0-88 - Alley Vacation of 803 and 805 Sherman Avenue
- In response to a question from the Committee, City Engineer Jim Tonkinson
explained that there were five single family units adjacent to this alley and that
the Ordinance would vacate portions of the alley to units 114 and #5. He stated
that remaining portions of the alley were not recommended for vacation because
Sanitation trucks use the alley and access for utilities is required. He also
stated that residents of units #1, #2 and #3 had expressed no interest in alley
vacation. Alderman Nelson stated that the City Council should introduce this
Ordinance this evening and that the City staff should communicate with the property
owners on lots 111, #2 and #3 prior to the July 25 meeting to determine their
Interest in alley vacation. The Committee voted 4-0 to introduce this Ordinance to
the City Council.
Docket 137-7A-88: Ordinance 47-0-88 - Ailey Vacation of 146 Barton Avenue - The
Committee voted 4-0 to introduce this Ordinance to the City Council.
ITEMS PREVIOUSLY CONSIDERED:
Docket 123-6A-88: Ordinance 44-0-88 - Increase in Class D Liauor Licenses - The
Committee voted 4-0 to recommend City Council adoption of this Ordinance.
Docket 128-6B-88: Ordinance 45-0-88 - Joint Agreement on McCormick Boulevard and
Appropriation of Funds - The Committee voted 4-0 to recommend City Council
adoption of this Ordinance.
There being no further business, the meeting was adjourned at 8:45 P.M.
Respectfully submitted,
Bruce Zimmerman
Assistant City Manager
Draft - Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Subcommittee on Litter Control
Meeting of July 25, 1988
Members Present: Aldermen Raden, Juliar, and Paden and Rainey
(Arriving Late)
Others Present: Alderman Larson, Jim Gamble and Amanda Hartnett of
Keep Evanston Beautiful
Staff Present: Zimmerman and Washington
Presiding Official: Alderman Evelyn Raden, Chairman
Summary of Action:
The first meeting of the Subcommittee on Litter Control was called to order
at 6:35 P.M..
Alderman Raden stated that she had received an increasing number of calls
concerning litter problems throughout her ward, and stated her belief that
the City needs to address this matter. Alderman T�11iar stated that the City
probably needs more garbage cans. In response to Alderman Raden, Amanda
Hartnett of Keep Evanston Beautiful (KEB) stated that the most attractive
garbage cans are often the most difficult to empty and are also targets for
graffiti and vandalism. Jim Gamble of KEB also stated that the most
attractive garbage cans are often the most fragile. He stated that KEB
recommends that the City continue to use solar cans because they are
inexpensive and they are light weight and easy to empty.
In response to a question from Alderman Raden, Ms. Hartnett stated that she
was not aware of any City where private businesses purchase solar cans or
steel drums and then place advertisements on these types of containers. She
stated that aggregate containers are used in most cities where private
businesses provide cans in return for advertising space.
A representative of KEB and the Committee then reviewed a map provided by
KEB which identified locations of litter generators as well as litter trails
throughout the city. Ms. Hartnett stated that KEB advocates the placement
of additional cans in residential areas. Mr. Clifford Washington,
Superintendent of Sanitation, stated that the City has experienced problems
with cans being stolen throughout the city. He stated that the alternative
of securing solar cans with locks and chains is not feasible because the
locks freeze during winter and the chains make it difficult for the cans to
be emptied. Aldermen Paden and Rainey arrived at this time.
Mr. Gamble stated that litter is not a simple problem that can be solved by
just adding cans. He stated that the City may need local property owners,
especially fast food restaurants, to contribute cans on their own property
and he also suggested that businesses may need to do more to control
litter. Alderman Rainey expressed her concerns that merchants are not
cleaning up the parkways in front of their properties and suggested that the
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS LITTER CONTROL SUBCOMMITTEE
July 25, 1988.......... Page Two
City consider sending a letter to encourage businesses and merchants to take
responsibility for cleaning their parkways. Alderman Larson addressed the
Subcommittee expressing his concern over litter along railroad embankments
and railroad property. He suggested that this matter be also considered by
the Subcommittee.
Alderman Raden suggested that the Subcommittee consider a reference to the
Planning and Development Committee encouraging them to consider a
requirement that any fast food restaurants opening in the city be required
to provide a specified number of refuse collection containers on their
property.
Alderman Rainey moved that the Subcommittee instruct staff to survey
businesses and property owners throughout the city as to their willingness
to purchase solar cans in their neighborhoods in return for the opportunity
to advertise on the containers.
There being no further discussion, the Subcommittee voted 4-0 to approve
Alderman Rainey's motion.
There being no further business, the meeting of the Subcommittee was
adjourned at 7:30 P.M.
Respectfully submitted,
Bruce Zimmerman
Draft - Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Members Present:
Members Absent:
Staff Present:
Presiding Official:
Meeting of July 25, 1988
Aldermen Rainey, Paden, Radon, Juliar and Nelson,
Alderman Summers
Aiello, Bennett, Engel, Figurelli, Jacobi, Jennings,
Johnson, Olkowski, Rubin, Shonk. Sleet, Tonkinson,
Washington. Wirth, and Zimmerman
Alderman Ann Rainey, Chairman
Summary of Action:
The meeting was called to order at 7:40 P.M..
MINUTES:
The Minutes of the Committee's July 11, 1988 meeting were approved as
submitted.
Public Hearing on FY1989-90 Budget - Mr. Gerald Gordon addressed the
Committee and raised the following issues:
(1) The need for capital improvements in the water plant and water
system, given the City's ability to meet the demand for water
consumption during the recent drought;
(2) The City's use of the unanticipated revenues derived from the large
volumes of water sold during the drought;
(3) the timeliness of the City's annual financial statement; and
(4) The status of the City's cash flow situation.
Alderman Raden requested that staff prepare a response to the issues raised
by Mr. Gordon.
Administration and Public Works Committee Liaison to the Plan Commission -
Alderman Juliar volunteered to serve as the Committee's liaison to the Plan
Commission. The Committee unanimously approved Alderman Juliar and thanked
him for his willingness to serve as the liaison.
COMMUNICATIONS:
Chairman's Priorities - Alderman Rainey submitted a written copy of her
Chairman's Priorities to the Committee this evening. Alderman Juliar
suggested that the Committee place these priorities on its agenda for the
August 8, 1988 meeting.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 25, 1988.......... Page Two
1987-88 Vehicle Accidents and Employee Injuries - In response to Alderman
Raden, Christopher Johnson, Director of Risk Management and Safety, stated
that the relatively high number of Sanitation Department vehicle accidents
was due to the large size of trucks, the narrowness of alleys, and the
number of miles driven by these trucks throughout the year.
Alderman Nelson and City staff then discussed the total cost of claims for
vehicle accidents and employee injuries, the definition of a preventable
accident and the feasibility of providing Worker's Compensation insurance on
a self -insured basis. Alderman Nelson also suggested that staff consider
providing information on the number of departmental vehicle accidents per
number of miles driven by the department.
Alderman Rainey requested that staff provide a report on the total cost of
repairing City and private vehicles damaged in vehicle accidents. The
Committee voted 5-0 to accept this communication.
Insurance Bidding - In response to a question from Alderman Raden, Mr.
Johnson indicated that there had been no claims received under the insurance
coverage for the medical and dental clinics in the Health Department. The
Committee noted that it would be receiving a report on the feasibility of
contracting out the Dental Clinic service. Alderman Nelson suggested that
it might be appropriate to consider alternatives for the services provided
by the doctors in various Health Department clinics at the same time. Mr.
Johnson stated that to his knowledge the City of Chicago and Cook County
operate the only self -insured health clinics.
Alderman Raden requested that staff provide a report on the feasibility of
providing the health clinics on a self -insured basis. Alderman Rainey
requested that staff provide an update on insurance coverage prior to its
report on insurance purchases in February.
DrainaKe Structures in Unimproved Alleys - At the request of Alderman Raden,
the matter was held over for the next meeting.
Sale of Surplus Property - This communication was accepted without comment.
Emeraencv Sewer Repair - The Committee voted 5-0 to accept this
communication.
Overhead Door Repair at the Municipal Service Center - The Committee voted
5-0 to accept this communication.
803-805 Sherman Alley Vacation - The Committee briefly discussed its policy
concerning alley vacations, and Alderman Rainey suggested that this matter
be placed on the list of Chairman's Priorities. It was noted by staff that
the Sanitation Department will provide curbside pickup to all five of the
units adjacent to this alley. The Committee accepted this communication
without further comment.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 25, 1988.......... Page Three
Report from Litter Control Subcommittee - Alderman Roden reported that the
Subcommittee had met earlier this evening and had requested that staff
conduct a survey of local businesses to determine their interest in
purchasing and providing refuse collection containers for their
neighborhoods in return for advertising space on the containers. Alderman
Rainey requested that staff provide a written report on the Subcommittee's
action.
City Bills of July 20, 1988 - During its discussion of the Bills List, the
Committee requested that staff provide responses on the following entries:
(1) the legal consulting expense charged to 641.22900; (2) a list of the
titles of videos purchased by the Library and charged to 1610.53000; and (3)
an explanation of the lawn care expense charged to 6947.50300. There being
no further questions, the Committee voted 5-0 to recommend approval of the
Bills List.
Township Bills of May -June, 1988 - The Committee voted 5-0 to recommend
approval of the Township bills.
PURCHASES:
Maple Avenue Improvements - In response to a question from Alderman Rainey,
City Engineer Jim Tonkinson explained that trucks involved in construction
in the Research Park would be utilizing East Railroad and Clark Street
instead of the area on Maple Avenue to be improved through this purchase.
The Committee voted 3-2 (Aldermen Roden and Paden voting nay) to recommend
City Council approval of the low bid from Artley Paving at an estimated cost
of $302,367.78.
Demolition of Four Structures - The Committee voted 3-2 (Alderman Radon and
Paden voting nay) to recommend City Council approval of the second low bid
from American Environmental Construction for a total cost of 539,350.
Renovation of Instrumentation and Telemetry Equiament at Skokie Booster
Station #2 - The Committee voted 5-0 to recommend City Council approval of
the proposal from F. L. Free Instruments Inc. at a total cost of $21,819 as
a non -bid item requiring 2/3 majority vote.
Central Street Sewer Lining - In response to a question from Alderman
Nelson, Superintendent of Water and Sewers Richard Figurelli stated that the
placement of an insituform liner within a sewer pipe will reduce the
diameter of the pipe by 1 1/2 inches, but increase the velocity of flow
within the sewer line. Also in response to a question from Alderman Nelson,
Mr. Figurelli stated that he does not anticipate that the sewer line under
Central Street will require a new enlarged sewer in the future. The
Committee voted 5-0 to recommend approval of the proposal from Insituform
Midwest Inc. for a total cost of $150,870 as a non -bid item requiring 2/3
majority vote.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
July 25, 1988.......... Page Four
ITEMS FOR CONSIDERATION:
Docket 140-7B-88: Emplovee Suggestion Program - Alderman Raden requested
that staff provide the Committee a list of the approved and rejected
suggestions that are received under this program. There being no further
comment, the Committee voted 5-0 to recommend City Council approval of this
program.
ITEMS PREVIOUSLY CONSIDERED:
Docket 136-7A-88: Ordinance 39-0-88 - Alley Vacation 803-805 Sherman Avenue
- The Committee voted 5-0 to recommend City Council approval of this
Ordinance.
Docket 137-7A-88: Ordinance 47-0-88 - Alley Vacation 146 Barton Avenue - The
Committee voted 5-0 to recommend City Council approval of this Ordinance.
There being no further business, the meeting was adjourned at 8:55 P.M.
Respectfully submitted,
f
Bruce Zimmerman
111I I I II 1 1 NI I'' II' III 1 1' 1 1 1 II II I I '1 1 1 I li I � iq�p r ' l 1 f 1 - I I^ II III I■ ' 11 r r l ^ III I q I� I �' I �I
Draft Not Avnroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 8, 1988
Members Present: Aldermen Rainey, Raden, Nelson, Summers and Juliar
(arriving late)
Members Absent: Alderman Paden
Staff Present: Aiello, Asprooth, Baucom, Bennett, Engel, Jacobi,
Jennings, Kelner, Olkowski, Roethle, Shonk, Toakinson,
and Zimmerman
Others Present: Don Sampen, Cable Commission Chairman; and Marcia
Standiford, ECTC Executive Director
Presiding Official: Alderman Ann Rainey, Chairman
Summary of Action:
The meeting was called to order at 7:30 P.M.
MINUTES:
The Minutes of the Committee's July 25, 1988 meeting were approved as
submitted.
COMMUNICATIONS:
Chairman's Priorities
Alderman Raden suggested that a priority be sdded to include consideration of
an Administration and Public Works Subcommittee to review the contract with
Commonwealth Edison and to develop alternatives for the City's position when
the contract comes up for renewal. Alderman Raden stated that she believes
no aldermen are needed on the Subcommittee because of the number of qualified
citizens who would be interested in this kind of project.
Alderman Rainey stated that she does not object to this matter being added as
a priority. She suggested that it be treated as a separate priority from her
own priority involving the establishment of a procedure to monitor
Commonwealth Edison's plan for providing reliable, uninterrupted year round
service. Alderman Rainey emphasized that the procedure for monitoring
Commonwealth Edison's plan is the most important part of her priority and
stated that the Administration and Public Works Committee should serve as the
body for monitoring Commonwealth Edison's compliance.
Alderman Nelson stated that he could empathize with the goals of Alderman
Raden in establishing this priority, but suggested that the Committee should
check its rules to determine whether it can appoint a Subcommittee of
citizens to consider this type of issue.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 8, 1988.......... Page Two
Alderman Nelson moved that the Committee add as a priority the subject matter
of a June 20, 1985 memorandum from the City Manager to the Administration and
Public Works Committee addressing the vacation of dedicated but unopened
alleys.
In response to a question from Alderman Juliar, Alderman Rainey clarified
that her suggested priority on the review of liquor licenses was intended to
study whether other communities have committees of their City Councils which
review the documents evaluated by the liquor commission. Alderman Rainey
stated that she is seeking more information as a basis for the issuance of
liquor licenses. Alderman Nelson suggested that the priority be revised to
replace the phrase, "more responsible process" with the phrase "more informed
process". Alderman Juliar stated that he believes the City's current two
step process provides good control on liquor license applications.
Alderman Raden moved that the Chairman's Priorities be approved with the
addition of her suggested priority on a Commonwealth Edison Subcommittee and
Alderman Nelson's suggested priority on alley vacations. This motion also
included the revised language suggested by Alderman Nelson concerning the
priority on the liquor commission. There being no further comments, the
Committee voted 5-0 to approve the Chairman's Priorities.
Sewers and Drainage Structures in Unimproved Alleys
Alderman Raden stated that a situation in the Fourth Ward was the reason for
her bringing this matter to the Committee. Alderman Raden called on Mr.
Powers, a resident of the Fourth Ward, to address the Co=ittee concerning an
alley located between Main and Lee, and Ridge and Ridge Court. Mr. Powers
showed pictures to the Committee illustrating that after a heavy rain, water
drained from the alley into his garage and into his back yard.
Alderman Nelson asked whether Mr. Powers and his neighbors had considered
paving the alley. Mr. Powers indicated that there were four neighbors
affected by this problem, but there was not enough interest to pave the
alley. Alderman Nelson stated that Mr. Powers' situation :s very similar to
one in his own alley and that he does not see a solution unless the citizens
agree to pave the alley.
Alderman Raden stated that she believes that it is appropriate to place the
sewer under the alley located behind Mr. Powers' residence. She emphasized
that she is not suggesting a change in City policy, but believes that the
City should consider the placement of sewers under unimpra7ed alleys on a
case by case basis. She stated that there is money available in the Sewer
Fund for this type of improvement.
In response to Alderman Rainey, staff indicated that there were no records
indicating the rationale for the placement of sewer structures under the ten
unimproved alleys laving such structures. Mr. Tonkinson stated to the
Committee that he would not recommend placement of a sewer structure under
the alley behind Mr. Powers' residence. He stated that, 'n his opinion, this
drainage problem would have to be solved by paving this alley.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 8, 1988.......... Page Three
In response to Alderman Juliar, Mr. Tonkinson indicated that grading the
alley to a different pitch would only relocate the problem from one area of
the alley to another.
In response to questions from the Committee, Mr. Tonkinson indicated that he
did not know the cost of placing a drainage structure under this unimproved
alley. He indicated that the structure itself would cost approximately
$5,000 and that the City would also incur the cost of connecting the sewer
structure to a sewer line.
Alderman Radon moved that the City consider the placement of drainage sewers
under unimproved alleys on a case by case basis. Alderman Rainey stated that
she did not believe the Committee should address this motion without cost
information. Alderman Radon withdrew her motion.
The Committee requested that the staff report back to the Committee on the
cost of installing drainage structures under unimproved alleys. Alderman
Juliar also requested that the staff provide the Committee information on how
many other alleys face problems similar to those of Mr. Powers. The
Committee agreed to hold this matter over for its meeting on August 22, 1988.
Response to Bills List Inouiries
Alderman Nelson requested that the minutes reflect his opinion that the
recently purchased library videos are generally the same videos available at
video rental stores throughout the city. Alderman Raden stated that she
absolutely agreed with Alderman Nelson. She suggested that the
Administration and Public Works Committee send a letter to the Library Board
requesting that they reconsider their video tape program. Alderman Nelson
moved that the Administration and Public Works Committee send a letter to the
Library Board asking them to reconsider their program. Alderman Juliar
stated that he approved of sending this letter but asked that the Library
Board provide a response to the Committee. The Committee agreed to consider
a draft of this letter to the Board at its next meeting. The Committee voted
5-0 to accept the response to bills list inquiries.
Litter Control Subcommittee Report
The Committee voted 5-0 to approve this report.
Cable Commission Assessment of ECTC Annual Report
Don Sampan, Chairman of the Evanston Cable Commission, stated that the
Commission is pleased with the efforts of ECTC and has not received criticism
of ECTC's programs. He stated that prior problems concerning access to
groups have been addressed.
In response to Alderman Nelson, Mr. Sampan said that hopefully cable
subscription will grow above the current 30% subscription level. It was
noted by both Mr. Sampan and Sally Roethle, Assistant to the City Manager,
that while Evanston's subscription level is lower that the nationwide average
of 40% to 50%, Evanston's subscription level does compare very favorably to
other neighboring suburbs.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 8, 1988.......... Page Four
Alderman Rainey expressed her concern over Cablevision's requirement that
ECTC purchase a $5,000,000 liability insurance policy. Marcia Standiford,
Executive Director of ECTC, informed the Committee that it cost approximately
$1.000 for each million dollars of coverage. She stated that ECTC believes
that the $5,000,000 requirement is excessive, and that $1,000,000 in coverage
is the standard for most communities. Ms. Standiford informed the Committee
that Cablevision had asked to lower its requirement for insurance from
$5,000.000 to $1,000,000. In response to Alderman Nelson, Ms. Standiford
indicated that there had been no claims under this insurance. The Committee
requested that the Cable Commission provide the response from Cablevision on
this request concerning insurance coverage. The Committee voted 5-0 to
accept this report.
Emergency Sewer Repairs
The Committee voted 5-0 to accept this communication.
City Bills of August 3. 1988
During its discussion of the bills list, the Committee requested that staff
provide response on the following entries; (1) The expenditures for maps
charged to account 723.20200; (2) The July service charge to account
723.29900; (3) A list of the titles of video tapes purchased in program
element 1610; (4) Clarification of whether the City uses catering services
other than Ratxers, and whether the expenditures charged to account 142.23400
represented duplicates; (5) Clarification of whether the three entries for
police testing in account 142.22900 represented duplicates; and (6)
Clarification of the three advance refunds shown in program element 160.
Alderman Rainey noted that there was a considerable amount of expenditure for
advertising associated with a water Maintenance Worker vacancy in program
element 1910. She asked that staff provide a report on whether it would be
feasible to spend less money in advertising for positions which are easier to
fill, while spending more money on advertising the more difficult positions
to fill, such as Water Maintenance Worker positions. There being no further
questions, the Committee voted 5-0 to approve the bills list.
PURCHASES:
Dump Truck and Garbage Truck Body Transfers
The Committee voted 5-0 to recommend City Council approval of the proposal
from Cumberland Service Center, Inc. at a total cost of $29,500.
Slurry Seal Project/Southwest Evanston
In response to Alderman Rainey. the City Manager indicated that, prior to the
application of slurry seal on these streets, the tests of concrete materials
used on this paving project would be completed. The Committee voted 5-0 to
recommend City Council approval of the proposal from A.C. Pavement Striping
at a total cost of $17,250.
Sherman Avenue Garage Security Contract
In response to a question from Alderman Raden, the City Manager stated that
the Fair Labor Standards Act, which was adopted in 1985, prohibits a city
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 8, 1988.......... Page Five
from paying different hourly rates to the same employee for performing the
same work for different City departments. In essence, he said the Act
prohibits the City from paying off -duty police officers a lower hourly rate
for providing security services at the garage than their normal rate of pay.
Alderman Nelson suggested that the City consider selling the garage and
letting a private business operate the parking facility. The City Manager
indicated that recent changes in the tax laws have influenced the willingness
of private businesses to own and operate parking garages. Alderman Raden
stated that she would second Alderman Nelson's motion to consider selling the
garage. Alderman 3uliar stated that he also agreed that the Committee should
consider this option. The Committee requested that staff provide a
communication on the feasibility of selling the garage to a private
business.
Several Committee members expressed their interest in continuing the
consideration of the stair tower gates and lighting improvements proposed for
the Sherman Avenue Parking Garage. Alderman Rainey stated that she believed
the Council should proceed with the hiring of a security firm and consider
that as a separate issue from the other improvements in the garage.
Alderman Nelson moved adoption of the staff's recommendation to authorize
Standard Parking Corporation to contract with Burns Security to provide a 24
hour one person security service at a cost of $38,142 for the six and one
half months remaining in this fiscal year. The Committee agreed to hold over
its consideration of the improvements to the Sherman Avenue Parking facility
and voted 5-0 to recommend City Council approval of the authorization of
Standard Parking Corporation to contract with Burns Security at a cost of
$38,142 to provide security services for the garage for the remainder of this
fiscal year.
(Alderman Summers left the meeting at this time.)
ITEMS FOR CONSIDERATION:
Docket 152-8A-88: Resolution 40-R-88 - Parking Lot Lease with Northwestern
University at 1850 Maple - Alderman Rainey stated that she has many questions
regarding this matter and wants to review prior documents on parking in the
Research Park. She requested that this matter be held over. The Committee
agreed to hold over this resolution until the August 22 meeting.
Docket 1S3-8A-88: Ordinance 52-0-88 - Sale of City Property at 803-05 Sherman
- The Committee voted 4-0 to recommend City Council introduction of this
ordinance.
Docket 154-8A-88: Ordinance 53-0-88 - Recycling Collection Service Fee -
Alderman Raden expressed her cuncern that the fee was being recommended for
implementation prior to delivery of the service. Alderman Nelson stated that
he would encourage the consultant to get the recycling program implemented
this fall rather than next spring. He suggested that the City Council should
proceed with implementation of this fee and should request a report from the
consultant on a start-up time for the service. Staff explained that the
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 8, 1988.......... Page Six
revenue from this fee was needed prior to implementation of the service in
order to provide funding for the start-up costs associated with the service.
The start-up costs would include the consultant's expense as well as the
expense associated with purchase of the containers for the residents
throughout the city. Staff also noted that it was anticipated that the
program could not be implemented until spring due to the amount of time
required to either hire staff and purchase trucks for City delivered service
or request bids and select a contractual service to deliver recycling
collection services. The Committee voted 3-1 (Alderman Radon voting nay) to
recommend City Council introduction of this ordinance.
Docket 155-8A-88: Ordinance 59-0-88 - Series 1988 Corporate Purpose Bonds -
The Committee voted 4-0 to recommend introduction of this ordinance.
Docket 156-8A-88: Ordinance 60-0-88 - Series 1988 Water Revenue Bonds - The
Committee voted 4-0 to recommend introduction of this ordinance.
Docket 157-8A-88: Ordinance 61-0-88 - Traffic Controls - Lee and Forest - The
Committee voted 4-0 to recommend introduction of this ordinance.
There being no further business, the meeting was adjourned at 8:55 P.M.
Bruce Zimmerman
ry
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Members Present:
Members Absent:
Staff Present:
Presiding Official:
Summary of Action:
Meeting of August 22, 1988
Aldermen Rainey and Raden
Aldermen Juliar, Nelson, Paden and Summers
Aiello, Baucom, Bennett, Figurelli, Haynes,
Jennings, Johnson, Kelner, Shonk, Tonkinson, Wirth,
Wolinski, Zendell and Zimmerman
Alderman Ann Rainey, Chairman
The meeting was called to order at 7:50 P.M.
Chairman Rainey informed those present that the Committee lacked a quorum
and would be unable to vote on the matters on its agenda for this evening.
COMMUNICATIONS:
The following communications were held over for the Committee's meeting on
Tuesday, September 13, 1988:
(1) Chairman's Revised Priorities;
(2) Response to August 8, 1988 Bills List Inquiries;
(3) Accident Report of City and Private Vehicles;
(4) Response on Drainage Structures in Unimproved Alleys;
(5) Letter on Video Tapes to the Library Board;
(6) Sherman Avenue Garage Improvements;
(7) Recycling Start -Up;
(8) Response to Gerald Gordon; dnd
(9) Job Vacancy Advertisements.
Bills Lists
The City bills of August 17, 1988 and Township bills of July, 1988 were
forwarded to City Council for approval. Alderman Raden requested that staff
provide an explanation of the $25.00 expenditure to Attorneys Appellate
charged to account 441.30200. Alderman Raden also requester that staff
provide a report on the background and activities of the vo:�_nteer program
at the Fleetwood/Jourdain Theater. Alderman Rainey requested an explanation
of the advance payment in account 1645.28800 for September rent.
PURCHASES;
The following purchases were forwarded to the City Council for approval:
a
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 22, 1988.......... Page Two
(1) Police Towing Contract - approval of the proposal from North
Shore Towing for the period September 1, 1988 through August
31, 1989, as a non -bid item requiring 2/3 majority vote;
Alderman Raden expressed concern that the fee for towing had been increased
from $40.00 to $45.00. Staff explained that this was a negotiated fee and
that Chicago's towing fee was $100.00. Alderman Rainey expressed concerns
that the City was being charged for storing vehicles that are impounded
during police investigations. Alderman Rainey requested that staff
negotiate with North Shore Towing to eliminate any charge to the City for
the storage of vehicles impounded during police investigations.
(2) Health Department Physician's Malpractice Insurance - approval
for the proposal from Arthur J. Gallagher at a total cost of
$30,542 as a sole source item requiring 2/3 majority vote;
(3) Professional Services for Shore Protection - approval of the
extension of the existing agreement with Ralph Burke, Inc. to
provide engineering services for shore protection work at an
estimated fee of $7,000;
(4) Work Clothing for AFSCME Employees - approval for the bid from
North Shore Uniform at an estimated cost of $16,720.25;
(5) Boiler Assessments - approval for the proposal from Factory
Mutual Research for a total cost of $6,700 as a non -bid item
requiring 2/3 majority vote;
ITEMS FOR CONSIDERATION:
Docket 152-8A-88: Resolution 40-R-88 - Lease of 1850 Maple Avenue - This
resolution was held over for the September 13, 1988 Committee meeting.
Docket 167-88-88: Resolution 41-R-88 - Parking Lease - Lock -Up Development
Corporation - This resolution was forwarded to the City Council for approval.
Docket 168-8B-88: Ordinance 42-0-88 - Entertainment Production Guidelines -
This ordinance was held over for the September 13, 1988 Committee meeting.
Docket 169-BB-88: Ordinance 62-0-88 - Parking Restrictions 'sear Lakefront -
Both Aldermen stated they had questions concerning this :^ninance, tut
agreed to forward the ordinance to the City Council for :n_ra.uction.
Docket 170-8B-88: Ordinance 63-0-88 - No Left Turn - East Railroad/Emerson -
This ordinance was forwarded to the City Council for introduction.
Docket 101-5C-88: Ordinance 34-0-88 - Two Hour Parking - P-own/Greenwood -
This ordinance was forwarded to the City Council for introduction.
. .
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
August 22. 1988.......... Page Three
ITEMS PREVIOUSLY CONSIDERED:
Docket 153-8A-88: Ordinance 52-0-88 - Sale of City Property at 803-805
Sherman Avenue - This ordinance will be held for City Council adoption in
order to meet public notice requirements.
Docket 154-8A-88: Ordinance 53-0-88 - Recycling Collection Service Fee -
This ordinance was forwarded to the City Council for adoption.
Docket 155-8A-88: Ordinance 59-0-88 - Series 1988 Corporate Purpose Bonds This ordinance was forwarded to the City Council for adoption.
Docket 156-8A-88: Ordinance 60-0-88 - Series 1988 Water Revenue Bonds - This
ordinance was forwarded to the City Council for adoption.
Docket 157-8A-88: Ordinance 61-0-88 - Traffic Controls - Lee and Forest -
This ordinance was forwarded to the City Council for adoption.
There being no further business, the meeting was adjourned at 8:45 P.K.
Respectfully submitted,
Bruce Zimmerman
Assistant City Manager
Members Present:
Members Absent:
Staff Present:
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 13, 1988
Alderman Rainey, Raden, Juliar and Summers (arriving late)
Alderman Nelson and Paden
Asprooth, Baucom, Bennett, Brooks, Brown, Engel, Figurelli,
Jacobi, Jennings, Johnson, Olkowski, Rubin, Shonk, Tonkinson,
Wirth, Wolinski, and Zimmerman
Presiding Official: Alderman Ann Rainey, Chairman
Summary of Action:
The meeting was called to order at 7:15 P.H.
MINUTES:
The Minutes of the Committee's August 8, 1988 meeting were approved as submitted.
The August 22, 1988 Minutes were approved as submitted.
COMMUNICATIU'IS :
Response to Otiastions Concerninz Lease of 1815 Maple Avenue - A'_derr.an F.a'-ney
suggested thin communication be considered in conjunction with the Resolution on
ehia matter scheduled for later on the Cor4mittee's Aj,enda.
Response to Aur,•ist 3 Bills List Inquiries - The Committee voted 3-0 to accept this
communication.
Response to Au:;ust 22 B;I-ls List Inquiries - The Committee voted 3 to accept this
communication.
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 13, 1988.......... Page Two
Alderman Rainey stated that she is aware of flooding problems in the garage and
emphasized that she believes there are more serious capital improvement needs in the
garage than the proposed security improvements.
Alderman Raden stated that the Chamber of Commerce had stated that additional
security is needed in the garage, but was not in favor of the capital improvements.
The City Manager clarified that there is a difference between security and
liability. He suggested that the current situation in which there are enclosed
stairwells and easy access to the first floor of the garage raises issues of
liability. He stated that even with security personnel in the building, we face
potential liability from vandalism and other crimes. Mr. Asprooth stated that it
was his recollection that some time ago the Chamber of Commerce had raised questions
over the security problems associated with those stairwells. Alderman Juliar stated
that he was on the City/Chamber Committee some years ago, and that opening up of the
stairwells was an issue at that time.
Alderman Rainey stated that at a future meeting when the Committee has a lighter
agenda, this matter should receive further attention and discussion. She suggested
that at that time the Committee could view slides of the garage areas proposed for
security improvements. Alderman Raden asked that City staff contact the Chamber of
Commerce and request their opinions on the need for the proposed capital
improvements to the garage. Alderman Summers then moved that this matter be placed
on the Cotrsnittee's agenda for its next meeting and that Committee members notify
staff in advance of any questions they might have in regard to this matter. The
Committee then voted 3-1 (Alderman Juliar voting nay) to approve this motion to
hold this communication until the next meeting.
Response to Gerald Gordon - Alderman Rainey noted that Mr. Gordon had addressed the
City Council in regard to this communication at the last Council meeting. There
being no further corr,.rnents, this communication was accepted 4-0.
Dental Clinic Options - In response to a question from Alderman Paden, 7-..blic Health
Director C. Louise Brown stated that based on the number of Dental Clip.:: client3,
the proposed apprcac!: invol'..ng the use of part-tim.e danti.;cz should a --:ass client
demands. The Committee voted 4-0 to accept this co7jnunicati,n.
Fleetwood/Jourdain cheater Volunteer Pro?r.im - Alderman Rader, :mphaci_u, that the
activities of this volunteer program at r"leetwood/Jcurdain clrr, very i-.Yressive.
The Corrrnittea voted 4-0 to Accept this communication.
P.eper'_ On Sh—r7an S.vt?nuP Garri_7- IJ t!^y - T~e
for extending the hours of operation .. the Sherman ..:enua :_:00 P,X
closing. it waa noted that the City stouid Zenerate an 1,000
in gross revenua from. t!:ese exter.:ed :lours.
Alderman Raden as.Ked whe:h-. sc.cur", y were h'_-r-'� 2On e3 �y _..e arc`_te..t
in the -es; -,n or n?w F..:i.'-_r.L �arli,Ch:_-1 .I-afi_: :.^g,:n;:ar
David ..eon inr_,S :1 W 7dr. "a would is I.:1 ?"ASS
encIossras in t.'. 3.ava_.r _nc Q e a1on ; th,? :.. t i_--. nli r __...? =CrS at
the entrances. T::? Tani t ter vv ted ,-0 ' o accept t:i i ;
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 13, 1988.......... Page Three
City Bills of September 7, 1988 - During its review of these bills, the Committee
requested that staff provide information on the use of work study students in the
Recreation Department and the placement of work study students at Recreation
Community Centers. The Committee also requested an explanation of the
rehabilitation project involving the expenditure of $7,549, and CDBG funds to Hansen
Roofing.
The Committee also requested an explanation of the $12,200 expenditure to Sheffield
Press charged to 1704.20200. There being no further questions, the Committee voted
4-0 to approve the September 7, 1988 Bills List.
PURCHASES:
Solid Waste Consulting, Services - The Committee voted 4-0 to recommend City Council
approval of the proposal from Camp, Dresser and McKee at an estimated cost of
$36,600.
Fire Station Ito Siren Removal, Maintenance and Reinstallation - The Committee voted
4-0 to recommend City Council approval of the proposal from Braniff Communications,
Inc. for a total cost of $7,222.15 as a non -bid item requiring 2/3 majority vote.
Fire Station Ito Construction - In response to a question from Alderman Paden, City
Manager Asprooth stated that standard contracts do not generally include penalties
for construction delays and emphasized that staff i3 confident that this contractor
can meet the construction schedule for Fire Station 114. He emphasized that in this
case the construction will involve the use of existing building footings and
foundation which should allow timely progress. The Coirnittee then raised concerns
over the size of the recommended firm, Howard Andrews Construction, and its ability
to complete a project of this scope. The Committee members emphasized that because
this was a Fire Station project they were especially concerned about delays in the
construction process. Staff explained that, while the recommended contractor was
indeed a smaller firm, this firm hds had a previous working, relation-2hip with a
larger firm named Continental C,astr,ct.or.. �t.:ff expia...-'
Construction would serve as a general superintendent on this 7r,ject and would be
available to assist Andrews if necessary. It was emphasized that Any..-ews and
Continental Construction had worked together on approximately eight =o ten
projects. There being no further questions, the Committee voted 4-0 to recommend
approval of the second low bid from Howard Andrews Construct;,__ Ccrporaticn for a
total cost of $559,600.
Sewer Xaintena.n.c,? Program Spot Repairs - The Committee voted City
Council a�prov.il of the low bid from Lo'lerde Construction at an e_t:mated ccs_ of
$183.385.
Polio .0atat: :Anitorlal Contract - Alderman Summers expressed h:_ e ncern _, en the
City Lakin- ...... oontract away fror. a minority firm which
work i:.r t :'? ty. A_dc=an Raine1 : tated -,"I It She ben'?e:.5
more :0nCCi7: ine, t:;e POr:o:713:.70 the currt?.'1_
the CLfi r; . tee --an de: ide on :Whether t,, d.3,: ;nt . n:re the L'se .. th; -7
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 13, 1988.......... Page Four
Alderman Rainey questioned staff as to whether the current contract with Goode
Cleaning Service can be extended for two months and that their performance can be
monitored during this time and reported back to the City Council. The City Manager
suggested that a decision on this purchase can be delayed until the next meeting of
the Administration and Public Works Committee, at which time staff will provide a
report on the prior performance of the existing janitorial contractor. It was
pointed out that if the Committee chose to recommend extending this contract for two
more months, this would require the rejection of the bids currently being considered
by the Committee. The Committee voted 4--0 to hold this purchase over until its
meeting on September 26, 1988, at which time staff will provide a written report on
the performance of the janitorial contractor.
TV Sewer and Cleaning Contract 117 - The Committee voted 4-0 to recommend City
Council approval of the low bid from national Power Rodding for a total cost of
$48,598.10.
Special Assessment 01375 - Paving of Prosoect Avenue - The Committee voted 4-0 to
recommend City Council approval of the low concrete bid from Capital Cement at an
estimated cost $117,779.50.
Special Assessment 01372 - Paving of Livingston Street from Eastwood Avenue to the
North/South Allev East of Eastwood - The Committee voted 4-0 to recommend City
Council approval of the low concrete bid from Artley Paving at an estimated cost
$82,431.
Herbicide Application to the Sewer Mains throughout Evanston - In response to a
question from Alderman Raden, Superintendent of Water and Sewer Richard Figurelli
stated that the herbicide being used in this application is the only herbicide
approved for this type of project by the Environmental Protection Agency. He
emphasized that the herbicide has been found to have no negative impact on either
grass or trees. The Committee voted 4-0 to recommend City Council approval of the
proposal from ViSu Sewer Clean and Seal, Inc. at an estimated cost of $61.894.50.
ITEMS FOR CONSIDERATION
Docket 152-8A-88: Resolution 40-R-88 - Parking Lot Lease with '1-Irthwestern Univer-
sity at 1850 Manle - In response to a question from Alderman Raden, City Manager
Joel Asprooth explained that the proposed lease is consistent with previous agree-
ments signed by the City, Northwestern University and the Research Park developer.
He emphasized that the agreement provides for the City to develop surface parking
and then lease parking spaces to the developer prior to the c-n-tructicn of parking
structures in the Park. He emphasized that this agreement wa_ approved by the City
Council and that this proposal is consistent with the agreemen_.
Alderman Rainey stated that she will oppose this lease. She Fated that the
development agreement grants authority to the developer to s_•--p surfa_e parking
and emphasized that she has a problem with tho interim par�.;nL :.,raement which
places the responsibility for surface parking on the City. �`.- stated '.hat she
needs an explanation why the City should provide this surface, Alderman
Rainey stated that she does not believe that most aldermen un: rstood t o
implications of the interim parking plan which was approved e City Council in
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 13, 1988.......... Page Five
December of 1987. Alderman Rainey emphasized that she does not believe the Parking
System has any business providing parking for the developer.
The City Manager explained that the surface parking proposed in this lease will be
provided to the developer at a charge. He emphasized that the City will recover its
costs for the lot improvements within a two to three year period, and emphasized
that the enforcement issues associated with a keycard access lot, such as the one
being proposed, are far different from a meter/permit lot. He stated that it is not
uncommon for municipalities to provide parking for private development. Alderman
Rainey emphasized that money is not the issue, but rather the issue is whether the
City should be providing private parking with public funds.
Alderman Raden suggested that this Resolution be held and that minutes of the City
Council's deliberations on the interim parking plan in December of 1987 be reviewed
by the Committee. Alderman Juliar stated that he sees no necessity for holding the
matter over. The Committee then voted 2-2 to recommend City Council approval of
Resolution 40-R-88 (Aldermen Rainey and Raden voting nay).
Docket 171-9A-88: Resolution 42-R-88 - Water Revenue Bond Issue - The Committee
voted 4-0 to recommend City Council approval of this Resolution, and approval of the
bid from Cronin and Company, Inc. of Minneapolis at a net interest rate of 6.92586%.
Docket 168-8B-88: Ordinance 42-0-88 - Entertainment Production Guidelines - Alderman
Raden suggested that filming of commercials and movies in Evanston should be
encouraged by the City. She expressed concern that the proposed Ordinance may limit
promotion of the community. Alderman Summers stated that he has always been opposed
to legislation of this type aimed at Legislating behavior or morality. Alderman
Rainey expressed concern over the amount of noise emitted from generators used
during the production of films. Alderman Juliar stated that he has allowed filming
in his house and emphasized that he does not support the ordinance. He emphasized
that, based on his experience, generators do not create much noise. Alderman Juliar
stated that he believes filming is of benefit to the community and emphasized that
homeowners should make accommodations for neighbors during filming.
Robert Fisher of 1215 Forest was recognized by the Committee. !:r. Fisher expressed
his concern over the number of filmings held in the home of one of his neighbors.
He suggested that the proposed ordinance does not maintain the residential status of
the community. He suggested that the proposed ordinance be a: --ended to include the
following regulations: (1) No residences be allowed to be used for filming more
than once per year; (2) Filming should be limited to only one day; (3) Filming
should be limited to the hours from 8:00 A.K. to 8:00 P—M.; '- :he 7clune and type
of filming should be regulated; (5) Fines for non-compliance .:_`: tte crdinance
should be included. Mr. Fisher asked that the ordinance be s:..t back to staff for a
revision. The Committee then recognized Ann Kessler of 1217 ::rest :venue. Ms.
Kessler disputed Mr. Fisher's representation of the frequency and length of the
filming held in the Kessler home. She emphasized that these "'Iping projects can
provide a learning experience for family members as well as te en}oyatle. Ste
emphasized that she would like to see filming continued. The 7JTmien
recognized Bob Bonges of 1221 Forest Avenue. Hr. Bonges em�.`.,_:ce. t-.31_ the f:l,ming
activity can be rude and inconsiderate, as well as disruptive neiE7.c:r3. He
expressed concern over a commercial activity being allowed :_ ... . resi::zntial
neighborhood.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 13, 1988.......... Page Six
Alderman Rainey stated that she does not wish to see this matter deliberated by
neighbors at a City Council Committee meeting. She suggested that this is a local
issue, not a neighborhood issue, and recommended that aldermen of the ward, the
neighbors involved and appropriate staff meet to develop a resolution without the
use of an ordinance. She does not support passage of an ordinance that would
prohibit filming citywide. The Committee voted 4-0 to remove this matter from its
agenda and requested that staff contact the appropriate individuals within one week
to establish a meeting.
Docket 172-9A-88: Ordinance 64-0-88 - Approval of Sale of City Property at 803-805
Sherman Avenue - The Committee voted 4-0 to recommend introduction of this ordinance.
Docket 173-9A-88: Ordinance 65-0-88 - Vacation of Allev - Emerson at University -
The Committee took no action on this ordinance.
Docket 174-9A-88: Ordinance 67-0-88 - Dedication of Alley - Emerson/Maple - The
Committee took no action on this ordinance.
Docket 175-9A-88: Ordinance 68-0-88 - Fourth Ward Parking and Traffic - Alderman
Raden informed the Committee that she would be requesting suspension of City Council
rules in order to allow for adoption of this ordinance this evening. She emphasized
that the four-way stop at Wesley and Greenleaf is necessary due to the location of a
candy store at that corner and the presence of many children. The Committee voted
4-0 to recommend suspension of City Council rules to provide for the introduction
and adoption of this ordinance this evening.
Docket 176-9A-88: Ordinance 69-0-88 - Renewal of Lecotek Lease - The Committee
voted 4-0 to recommend introduction of this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 169-eB-88: Ordinance 62-0-88 - Parking Restrictions Near Lakefront - Alderman
Rainey expressed concern that the use of lakefront resources by the residents in
other areas in the community is being restricted by this proposed parking
restriction. Alderman Juliar stated that there was some concern on the part of the
residents in this area over the amount of noise at the lakefront. He emphasized
that the streets considered in this ordinance incur parking problems due to parking
restrictions existing on adjacent streets.
Alderman Rainey stated that she will support this ordinance cnly if the parking
restriction is increased from 9:00 P.H. until 11:00 P.M. to c_-ply with the closing
of the parks at 11:00 P.M. Alderman Raden moved for an amenr-.ent to the ordinance
to extend the parking restrictions to 11:00 P.M. Alderman Ju_iar expressed his
objection to this amendment. Because this ordinance had been Previously introduced
to the Council on August 22, 1988, the Committee agreed to tat? no vote on this
ordinance at the Committee level this evening, but rather wo,;l' forward this
ordinance to the City Council for deliberation this evening.
Docket 170-8B-88: Ordinance 63-0-88 - No Left Turn - East Ra'_;r-ad/Emerson - The
Committee voted 4-0 to recommend City Council approval of thi: .3rdinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 13, 1988.......... Page Seven
Docket 101-5C-88: Ordinance 34-0-88 - Two Hour Parking - Brown/Greenwood - The
Committee voted 4-0 to recommend City Council approval of this ordinance.
Docket 153-8A-88: Ordinance 52-0-88 - Negotiation of Sale of Citv Property - 803-805
Sherman Avenue - The Committee voted 4-0 to recommend City Council approval of this
ordi 7
a' nce.
r
Bruce Zimmerman
I
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 26, 1988
Members Present: Aldermen Nelson, Rainey, Raden, Paden, Juliar (arriving late)
and Summers (arriving late)
Members Absent: None
Staff Present: Aiello, Anderson, Asprooth, Bennett, Clarke, Figurelli,
Jacobi, Kelner, Tonkinson, Twig&, and Zimmerman
Others Present: Richard Lanyon, Library Board President
Presiding Official: Alderman Jon Nelson, Chairman
Summary of Action:
The meeting was called to order at 7:35 P.M.
MINUTES:
Alderman Rainey moved that the discussion of Fire Station #4 construction on page
three of the September 13, 1988 minutes be amended. She requested that the minutes
reflect her concern over the proposed contractor having never been involved in a
project of the size of Station #4 construction. The Committee voted 4-0 to approve
these minutes as amended. (Alderman Juliar arrived at this time.)
COMMUNICATIONS:
Response an Drainage Structure in Unimproved Alleys - Alderman Raden stated that
Mr. Powers, a resident of 915 Ridge Court, was advised by the City on where to
locate his garage. She stated that Mr. Powers is now unable to use his garage for
approximately half of the year due to flooding from the adjacent alley. Alderman
Raden stated that she is not seeking a citywide policy for the placement of
drainage structures in unimproved alleys, but emphasized that she does believe the
City should deal with these drainage problems on a case by case basis. Kr. Powers
then addressed the Committee. He stated that following heavy rain he frequently
has problems with water draining into his garage from the alley. During winter,
his garage door frequently freezes shut. He explained that the alley adjacent to
his garage is about three inches higher than the apron. Alderman Nelson suggested
that one solution may be to lower the alley three to five inches.
City Engineer Jim Tonkinson then explained to the Committee that there is not suf-
ficient grade at either end of the alley to drain the alley. He expressed concern
that reducing the alley grade, as proposed, would spread water to other locations
in the alley which are presently dry. Mr. Tonkinson emphasized that he would not
recommend cutting down the alley grade. (Alderman Summers arrived at this time.)
Alderman Nelson stated that he is not interested in spending $32,000 to install
drainage structures in this alley. He stated that he would prefer that the City
first attempt to reduce this drainage problem by adjusting the grade of the alley.
Mr. Tonkinson cautioned that the alley is very flat and that reducing the grade of
the alley would result in an increased depth of water in the alley.
i
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 26, 1988.......... Page Two
Alderman Radon moved to place a drainage structure in this alley at a cost of
$32,000. Alderman Summers expressed concern that installing drainage structures in
this alley would lead to the installation of such structures in alleys throughout
the city. He emphasized that numerous alleys throughout the city have such
problems. Alderman Rainey suggested that the motion be defeated and that the City
attempt to resolve the problem through grading of the alley. The Committee agreed
that, if grading produced an unacceptable depth of water, the Committee would again
address this matter.
Alderman Raden stated that she would withdraw her motion if the City grades the
alley and removes the gravel, with the understanding that Mr. Powers could report
back to the Committee on the results of this approach. Alderman Raden then removed
her prior motion and moved that the City remove gravel from the alley and grade the
alley, and that Mr. Powers be given the opportunity to return to the Committee, if
needed. This motion was approved 6-0.
Chairman's Priorities - Chairman Nelson informed the Committee that for the sake of
expediency he was adopting the Chairman's Priorities approved by the Committee
during the previous Chairman's tenure.
Response to Bills List Inquiries - In response to Alderman Rainey, Assistant City
Manager Zimmerman explained that the budget for the Arts and Recreation Magazine
had been consolidated into a single program element in order to better identify the
costs associated with this publication.
Alderman Raden expressed concern over the City's use of the work/study program, and
the lack of work/study placements at the Fleetwood/Jourdain and Crown Community
Centers. She emphasized that the work/study program should be designed to benefit
the entire community and not viewed strictly as a benefit for students. Alderman
Raden then requested a report on the use of the work/study program by all City
departments, and requested that this report include information on the number of
positions in this program, where the positions are placed and how much money the
City spends on the program. It was agreed that this report should also address
whether work/study program opportunities are available through universities other
than Northwestern.
Alderman Summers emphasized that while some standards for placement make sense, he
Is concerned that any cutbacks in the City's participation in the program would
adversely affect students dependent on income received through work/study
positions. Alderman Summers stated that he wants it to be clear that we are not
shutting down positions. There being no further discussion on this communication,
it was accepted 6-0.
Re.iection of Bids on Concrete Extension to Power Boat Ramp - This communication was
accepted 6-0.
Relection of Bids on Ventilation and Acniistical Modification at the Police Station
Pistol Range - This communication was accepted 6-0.
Library Board Response on Videocassettes - Alderman Raden stated that she can
understand why the Library should rent "how to" videocassettes. However, she
expressed concern that renting other videocassettes competes with video rental
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 26, 1988.......... Page Three
stores. Alderman Summers stated that there are times when students need record
albums or videocassettes which they are unable to afford to purchase. He also
suggested that video stores and book stores do not appear to be hurt by the Library
providing the rental of videos or books. He suggested that the present Library
videocassette program be allowed to remain and that the program be monitored.
Alderman Juliar echoed Alderman Summers' comments.
In response to a question from Alderman Nelson, Richard Lanyon, President of the
Library Board, indicated that there is a charge for video tape rentals. Alderman
Nelson then requested that a legal opinion be prepared on whether the charge for
these video rentals violates anti-trust laws. He went on to explain that he agrees
with Alderman Raden in her concern over competition. He suggested that the Library
mission is ill -served by its involvement in the videocassette rentals. The
Committee agreed that changes to this program could be considered by the Committee
or Council during preparation of the City Budget this coming January. The
Committee voted 6-0 to accept this communication.
Lakefront Parking Map - Alderman Juliar informed the Committee that this issue
would be withdrawn from the Council agenda. The Committee voted 6-0 to accept this
communication.
City Bills of September 22. 1988 - The Committee requested an explanation of the
expenditure for membership dues to the Evanston branch of the NAACP charged to
account 1001.28400. Alderman Nelson indicated that he had submitted a number of
inquiries in writing to the Purchasing Agent prior to the meeting. There being no
further questions, the bills were approved 6-0.
Township Bills for August. 1988 - Those bills were approved 6-0 without comment.
PURCHASES:
Police Station Janitorial Contract - The Committee voted 6-0 to recommend City
Council approval of the extension of the contract with Goode Cleaning Services for
a three month period at an estimated total cost of $6,975.
Road Salt - It was noted by the Committee that the price per ton of salt increased
$5.00 due to the heavy use of salt during the past winter, and the subsequent
depletion of stockpiles. City Manager Joel Asprooth explained to the Committee
that less salt is required by the City during winters with heavy snows, while more
salt is used by the City during winters when there are light snows and freezing
rains.
Alderman Nelson expressed concerns over the environmental impact of using salt on
the streets. The City Manger explained that the City had considered the use of
sand, but explained that because sand would be deposited in the City's combined
sewer system its use poses a real problem. He explained that the City does attempt
to utilize equipment which controls the disbursement of salt to avoid the placement
of salt on the parkways. Alderman Nelson asked that the staff consider the use of
a urea compound as an option to road salt. The Committee then voted 6-0 to
recommend City Council approval for the low bid from Domtar Salt Company at a unit
price of $23.83 per ton for the purchase of 3,000 tons of salt at a total estimated
cost of $71,490.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 26, 1988.......... Page Four
Demolition of Pour Structures on Custer Avenue - The Committee voted 6-0 to
recommend City Council approval of the low bid from Midwest Structures for a total
cost of $21,292.
Cleaning and Sealing of Service Center Parking Deck - The Committee voted 6-0 to
recommend City Council approval of the low bid from Harry S. Peterson Company for a
total cost of $15,900.
Three Copiers for Library - In response to a question from Alderman Rainey,
Purchasing Agent Donna Kelner explained that the lease/purchase of two copiers from
Dual Office Supply was proposed at an estimated cost of $25.230 and the
lease/purchase of a third copier from Camadon Incorporated was proposed at an
estimated cost of $21,312. Ms. Kelner explained that these lease/purchase
arrangements included an annual cost for maintenance. She explained that the
outright purchase of the two machines from Dual Office Supply would be $12,000 and
would not include any maintenance cost.
Alderman Summers expressed his concern over the City purchasing foreign
manufactured machines. The Committee then voted 5-1 (Alderman Summers voting nay)
to recommend City Council approval of the lease/purchase of two copiers from Dual
Office Supply at an estimated cost of $25,230 and the lease/purchase of one copier
from Camadon Incorporated at an estimated cost of $21,312 for a total estimated
cost of $46,542.
ITEMS FOR CONSIDERATION:
Docket 189-9B-88: Resolution 43-R-88 - Closing of Sheridan Road for Foot Race - In
response to a question from Alderman Radon, Assistant Traffic Engineer Tom Twigg
explained that the foot race sponsors will pay for any City costs associated with
the provision of police services during the race. The Committee voted 6-0 to
recommend City Council approval of this resolution.
Docket 190-9B-88: Resolution 44-R-88 - Closing of Sheridan Road for Northwestern
Homecoming Parade - The Committee voted 6-0 to recommend City Council approval of
this resolution.
Docket 184-9B-88: Ordinance 73-0-88 - One -Way Stop - Lyons and Darrow - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
Docket 186-9B-88: Ordinance 74-0-88 - Speed Limit on Foster Street and Isabella
Street - In response to a question from Alderman Rainey, Alderman Nelson stated
that in accordance with State law, residential streets which do not have posted
speed limit signs have a speed limit of 30 miles per hour. He stated that the City
must post speed limit signs if the speed limit is to be less than 30 miles per
hour. The Committee then voted 6-0 to recommend City Council introduction of this
ordinance.
Docket 173-9A-88: Ordinance 65-0-88 - Vacation of Allev - Emerson/University - It
was noted that alley vacations require a 3/4 vote of approval by the City Council.
The Committee then voted 3-3 (Aldermen Radon, Rainey and Paden voting nay) to
recommend City Council introduction of this ordinance.
m
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 26, 1988.......... Page Five
Docket 174-9A-88: Ordinance 67-0-88 - Dedication of Allev - Emerson/Mavle - The
Committee then voted 3-3 (Aldermen Raden, Rainey and Paden voting nay) to recommend
City Council introduction of this ordinance.
Docket 191-9B-88: Closing of Simpson Street for Made From Scratch Restaurant Street
Party - The Committee voted 6-0 to recommend City Council approval of this street
closure.
Docket 192-9B-88: Closing of Citv Streets and Fee Waiver for ETHS Homecoming Parade
- The Committee voted 6-0 to recommend City Council approval of this street closure
and the waiver of the fees.
Docket 185-98-88: Ordinance 71-0-88 - Decreasing the Number of Class C Liauor
Licenses - The Committee voted 6-0 to recommend City Council introduction of this
ordinance.
Docket 187-9B-88: Reciprocal Easement Agreement for Church/Chicago Parking Garage -
In response to a question from Alderman Raden, City Manager Asprooth explained that
usually the City Code or State Statute dictates when an ordinance or resolution is
required. In response to a question from Alderman Raden, Mr. Asprooth explained
that he had consulted with the City's Corporation Counsel and had been told that an
ordinance was not required to grant this easement. The Committee then voted 5-1
(Alderman Raden voting nay) to recommend City Council approval of this easement.
ITEMS PREVIOUSLY CONSIDERED:
Docket 152-8A-88: Resolution 40-R-88 - Lease of 1850 Mavle Avenue - It Was noted
that this resolution had been held over on the Council floor at the September 13,
1988 Council meeting and that the Administration and Public Works Committee had
voted 2-2 (Alderman Rainey and Raden voting nay) to recommend City Council approval
of this resolution at the Committee's September 13, 1988 meeting.
Docket 172-9A-88: Ordinance 64-0-88 - Approval of Sale of City Property to 803-805
Sherman Avenue - The Committee voted 6-0 to recommend City Council approval of this
ordinance.
Docket 176-9A-88: Ordinance 69-0-88 - Renewal of Lekotek Lease - The Committee
voted 6-0 to recommend City Council approval of this ordinance.
Docket 169-8B-88: Ordinance 62-0-88 - Parking Restrictions near Lakefront - As
noted previously during the Committee's discussion of communications, this
ordinance has been withdrawn from City Council consideration by the First ward
Aldermen.
OTHER BUSINESS:
Fire Department Jump Companies - Alderman Summers stated that there was
considerable information floating around concerning the use of jump companies. He
suggested that the appropriate place to consider this matter is at the
Administration and Public Works Committee prior to it being considered by the
Council. City Manager Asprooth noted that this change in Emergency Medical Service
began in early August and was implemented as a program to be evaluated on an
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
September 26, 1988.......... Page Six
ongoing basis. He noted that a memorandum had been provided to Council members
this evening. Mr. Asprooth stated that he would be happy to provide a full report
to the Administration and Public Works Committee comparing prior ambulance service
response to responses under the currently used jump company program.
Alderman Raden stated the present Emergency Medical response time is inadequate and
-questioned the need to study the new jump company system. Alderman Rainey
expressed her special concern over service to southwest Evanston. She stated that
she believes the City Manager views this matter as a personnel issue, while she
views this as a service issue. As an example, she suggested that changes in the
Police Department Foot Patrol Program would attract considerable interest from the
Council. She emphasized that she views the implementation of jump companies as a
major change in ambulance service. Alderman Rainey stated that the Committee
should evaluate this service. Alderman Rainey also asked if the City Manager
recalled when the Committee last received a Fire Department report. The Manager
stated that he could not recall the date, but that such a report would be
provided. He emphasized that the newly implemented jump company program increased
the number of ambulances on the street and also dispersed the response locations
throughout the city. Mr. Asprooth emphasized that concern over southwest Evanston
service is presently moot due to Station 114 being closed for new construction. The
City Manager also stated that some of the concerns raised by Firefighters have
merit, but emphasized that the City Council has not received all of the facts.
Alderman Summers emphasized that he believed it appropriate to only address service
aspects of the issue at this time. The Committee requested that staff provide a
report on the issues related to the use of jump companies at the next
Administration and Public Works Committee meeting.
Sherman Avenue Parking Garage - Alderman Rainey acknowledged the citizen's letter
forwarded to the Council, which raised concerns over parking problems in the
Sherman Avenue Garage. The Committee agreed to place this matter on its agenda
along with the consideration of downtown parking.
Review of Liquor License Applications - In response to a question from Alderman
Rainey, City Manager Asprooth explained that the Mayor had sent a questionnaire to
other communities concerning their practices in reviewing the applications for
liquor licenses. He stated that the results of these questionnaires would be
forthcoming to the Committee.
Respectfully submitted,
Slxx-,ex- 2V;Yv���
Bruce Zimmerman
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of October 10, 1988
Members Present: Aldermen Rainey, Nelson, Paden, Raden, and Summers (arriving
late)
Members Absent: Alderman Juliar
Staff Present: Aiello, Asprooth, Bennett, Brooks, Burns, Ceplecha, Figurelli,
Franzen, Hunter, Jennings, Johnson, Roethle, Tonkinson, Wirth,
and Zimmerman
Others Present: Alderman Drummer
Presiding Official: Alderman Jon Nelson, Chairman
Summary of Action:
The meeting was called to order at 7:35 P.M.
MINUTES:
The Minutes of the Committee's September 26, 1988 meeting were approved as
submitted. Alderman Raden noted that she had requested information on the City's
use of the work/study program at the last Committee meeting. Staff indicated that a
report on this inquiry was forthcoming.
COMMUNICATIONS:
Response to Bills List Inquiries - The Committee voted 4-0 to accept this
communication.
Planter Boxes in Commercial Districts - It was noted that these planters are
intended to be placed in all business districts throughout the city. Alderman
Rainey moved that the Committee authorize staff to develop the appropriate ordinance
to allow placement of planter boxes in commercial districts throughout the city.
This motion was approved 4-0.
Chamber of Commerce Response on Garage Improvements - The Committee agreed to
include this communication with the Committee's consideration of the staff
presentation on Sherman Avenue Garage security and 'improvements. The Chamber's
letter to the Committee indicated that the Chamber did not support the proposed
capital improvements.
Staff Presentation on Sherman Avenue Garage - The Committee then called on David
Jennings, Traffic Engineer, to present a video on the proposed capital improvements
to the Sherman Avenue Garage. The capital improvements included in this video were
the replacement of concrete stairwells with glass enclosed stairwells, the placement
of enclosures along the first floor of the garage, the placement of gates at the
entrances to the garage, and lighting improvements on the roof. In response to
Alderman Nelson, Mr. Jennings indicated that the garage had experienced no reported
Incidents in the elevator within the last year. In response to a question from
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 10, 1988.......... Page Two
Alderman Rainey, Mr. Jennings indicated that there had been no reported incidents in
the last year within the stairwells. In response to a question from Alderman
Rainey, Mr. Jennings also indicated that the security guard will be provided with a
car within about two weeks. Mr. Jennings recommended that the Committee proceed
with the budgeted improvements for the stairwell enclosures, enclosures along the
first floor of the garage, the rolling gates at the entrances and the lighting
improvements.
Alderman Raden stated that she concurs with the Chamber of Commerce's opposition to
these capital improvements. She stated that she believes the implementation of the
24 hour security program has had a very positive effect on the garage, and that she
cannot support the expenditure of $500,000 for these improvements. Alderman Raden
proposed that the City consider the Chamber's suggestion that the City open up the
stairwells by removing a portion of bricks within each stairwell. Alderman Rainey
stated that if more money is to be spent on security in the garage, she would prefer
spending the money on guards. She stated that she cannot support the capital
improvements. Alderman Paden stated that due to the present level of incidents in
the garage, she cannot support the proposed capital improvements.
Mr. Jennings noted that the Chamber of Commerce coordinated survey of garage users
indicated that opening up the stairwells was the top priority of garage users.
Alderman Rainey suggested that staff consider opening the stairwells as proposed by
Alderman Raden and the Chamber of Commerce.
In response to Alderman Nelson, Mr. Jennings indicated that the proposed lighting
improvements on the parking garage roof represented replacement of the current
mercury vapor lights with high pressure sodium lights. He emphasized the need for
this improvement due to the deficiencies in the current lighting fixtures.
{Alderman Summers arrived at this time.}
Alderman Rainey moved that the Committee approve the proposed roof top lighting
improvements and request that staff return to the Committee with less expensive
alternatives which would open up the concrete enclosed stairwells. There being no
further discussion, the Committee voted 5-0 to approve this motion.
Utilization of Minority Business Enterprises - Alderman Raden expressed concern over
the additional City staff needed to manage and monitor a minority enterprise program
similar to the Research Park's. She requested that staff direct a letter to the RPI
Board to see if their staff would be available to assist the City in managing an
expanded minority business enterprise program. Alderman Nelson noted that he
believes Charles Smith provides the minority business assistance staff work for the
Research Park.
The Committee then called on Alderman Drummer. Alderman Drummer stated that he
believes what is good for the Research Park should also be good for the City. He
emphasized that general contractors are familiar with these types of minority
participation goals. Alderman Drummer stated that he opposes staff's recommendation
that the City use a 15% minority participation goal and 51 women participation
goal. Mr. Drummer stated that he believes the City should use the same goals as the
Research Park, which are a 20% participation for minorities and 51. participation
goal for women. He emphasized that contracts should be written within the context
of the contractors utilizing their best efforts in meeting the participation goals.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 10, 1988.......... Page Three
Mr. Drummer stated that if best efforts are taken and the goals cannot be met, that
is understood. He emphasized that minority businesses represent a growing resource,
of which the City should take advantage. Alderman Drummer encouraged the Committee
to research this matter more fully.
Alderman Rainey inquired as to whether City infrastructure work is governed by the
Research Park's minority business policy. Alderman Drummer stated that the City
work is governed by the Research Park's policy and that Charles Smith monitors the
City projects. Alderman Radon requested an opinion on the legality of minority
set -aside programs. She indicated that the Supreme Court had recently considered
this question. The Committee also requested that staff provide information on the
use of minority business programs in other communities and the impact of these
programs on the cost of projects and on the resources and abilities of the minority
firms. Alderman Rainey requested information on the compliance record of City hired
contractors for Research Park projects. Alderman Paden requested additional
information on the ongoing and one-time responsibilities of staff who monitor
minority business participation. The Committee agreed to hold this matter over for
further consideration.
EmerRencv Medical Service - The Committee then called on Fire Chief Raymond Brooks.
Chief Brooks explained the procedures used to develop the change in emergency
medical services. Chief Brooks stated that both staff and firefighters had
emphasized to him when he took the position of Evanston's Fire Chief that the City
was in need of a third ambulance. Chief Brooks stated that a number of
brainstorming sessions were held with staff to consider this matter. He stated that
one option considered was the implementation of a third ambulance through the
addition of six new staff positions to the Fire Department at an estimated cost of
approximately $196,000. Because the greatest portion of Department calls involve
EMS service, the second option considered by staff involved the elimination of an
engine company with a third ambulance company added as a replacement. In order to
serve the community with three front line ambulances without either eliminating an
engine company or adding six new positions, the Department chose a third option
which combined an engine and ambulance company into one company.
Chief Brooks then reviewed the history of ambulance assignments and staffing. Mr.
Brooks stated that in November, 1987, all three ambulances were assigned to Station
#1 on Lake Street, with two ambulances serving as a front line response and one as a
backup. He stated that when Ambulance #3 was required for service, personnel were
transferred from Truck #21 to this ambulance and Truck #21 would be pulled out of
service. If Truck #21 personnel were not available, the nearest engine company was
brought to Station #1 to provide staffing for the third ambulance. Chief Brooks
stated that later in 1987 Ambulance 02 was moved to Station #4 on an experimental
basis and the City was divided into two ambulance response districts, with each
ambulance being supported by an engine, when available. Chief Brooks stated that
under the current system, the ambulance/engine companies are assigned to three
sections of the city, Chief Brooks stated that these ambulance/engine companies are
manned with four people and that the Department's total shift requirement of 26
people has remained the same as was required prior to the implementation of this
change in service. Chief Brooks stated that the current system was implemented in
August of 1988.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 10, 1988.......... Page Four
Chief Brooks stated that the new system provides greater control of hire -back
personnel. He stated that in the time period from July 11, 1988 through August 11,
1988, 850 hours of hire -back were required. He stated that during the time period
August 12, 1988 through September 12, 1988 only 622 hours of hire -back were
required, providing for a substantial savings in overtime expenditures, without a
negative impact on the safety of the community.
Chief Brooks stated that three Assistant Chiefs, four Division Chiefs and one Deputy
Chief were involved in the design and implementation of the ambulance/engine
companies. He emphasized that the program was presented to the Firefighters in July
and implementation had been held until some of their concerns had been addressed.
Chief Brooks also emphasized that minor adjustments had been made to the service
since its implementation. He stated that the program had been adjusted so that when
an ambulance is responding out of its district, the fire company nearest to the call
for emergency medical service will respond.
In response to a question from Alderman Raden, Chief Brooks stated that the change
in emergency medical services has been discussed with both of Evanston's hospital
emergency room personnel and that the medical standard operating procedures will
continue to be followed. Alderman Raden requested that the Chief provide her
information on the Department's response to an emergency medical incident on Ridge
Avenue at Monroe Street.
Alderman Nelson stated that, because this matter may involve litigation and
personnel matters, there may be a point at which the Committee or Council will need
to discuss this matter in executive session.
Alderman Rainey expressed her concern over emergency medical service to southwest
Evanston during the closure of Station #4 due to construction. Alderman Rainey
requested that the Fire Chief provide her information on the Department's actual
emergency medical response time in southwest Evanston, given the use of the combined
ambulance/engine companies and the closure of Station 04. There being no further
comments, this communication was accepted 5-0.
Health Department Malpractice Insurance - The Committee voted 5-0 to accept this
communication without comments.
Cable Commission Communication on Council Chamber Sound System - The Committee voted
5-0 to recommend that $30,000 be appropriated in the 1989-90 budget for the purchase
of a new sound system for the City Council Chamber.
Reinstatement of Bicycle Safety Patrol - Alderman Raden stated that she concurs with
the recommendation of the Safety Committee to reinstate the bicycle safety patrol.
She stated that she had previously made a similar reference to the Police Services
Committee, but had received no response. She recommended that this matter be
referred to the Police Services Committee and expressed interest in knowing the
status of he. previous reference. The Committee voted 5-0 to refer the matter of
reinstatement of a bicycle safety patrol to the Police Services Committee.
Response to Concerns Raised by Mr. Kepler Concerning Sherman Avenue Garage -
Alderman Rainey expressed her belief that the 9:00 A.M. to 10:00 A.M. parking
prohibition on the first floor of the garage will need to be eliminated due to the
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 10, 1988.......... Page Five
downtown parking situation during the construction of the new parking garage at
Church and Chicago. Alderman Rainey suggested that if the Administration and Public
Works Committee is not willing to recommend elimination of the 9:00 A.M. to 10:00
A.M. parking prohibition, she would recommend this matter be referred to the
City/Chamber Liaison Committee. Alderman Raden moved that this matter be referred
to the City/Chamber Liaison Committee. The Committee voted 5-0 to approve this
motion.
City Bills of October 5. 1988 - Alderman Rainey requested that staff provide the
Committee an update on the City's parking boot program at the October 24, 1988
meeting. Alderman Rainey also asked that staff provide an explanation on the
expenditure in account 2682.7SO1 for 536 Wesley property tax. Alderman Paden
requested an explanation of the expenditures to Jensen/Oldani charged to account
1100.40200 and the expenditures to the Cook County Collector for taxes charged to
account 6800.44100. Alderman Paden also requested that staff provide a report on
the distribution of City deposits among local banks. There being no further
questions, the Committee voted 5-0 to recommend City Council approval of the October
5, 1988 City bills list.
PURCHASES:
Change Orders/Improvement of Maple Avenue - Alderman Rainey expressed concern that
the savings in this proposed purchase would result in savings in the Tax Increment
Fund (TIF), while transferring this expenditure for plant materials to taxpayer
funded expenditures. The City Manager noted that there are a number of capital
projects funded by TIF monies which require administration and engineering
expenditures by the City which are not funded by TIF funds. He emphasized that City
forces can absorb the work required in this proposed purchase with no serious impact
on other City work programs. There being no further discussion, the Committee voted
3-2 (Alderman Radon and Paden voting nay) to recommend City Council approval of the
deletion of the installation of 28 trees by Artley paving at a savings of $18,600
and the purchase of 15 trees from Wilson Nursery at a total cast of $4,236 as a
non -bid item requiring 2/3 majority vote.
Change Order/1850 Maale Avenue Parking Lot - Alderman Rainey noted that she had
opposed the lease of this parking lot and would certainly oppose the paving of the
lot. There being no further comments, the Committee voted 2-3 (Aldermen Paden,
Rainey and Raden voting nay) to recommend City Council approval of this proposal
from Johnson Paving for an estimated cost of $49,625.50 as a non -bid item requiring
2/3 majority vote.
Fall, Plant Materials - The Committee voted 5-0 to recommend City Council approval
for the purchase of plant material from four nurseries in the estimated amount of
$36,155.30.
Hydrants - The Committee voted 5-0 to recommend City Council approval of the low bid
from Ziebell Water Service for a total estimated cost of $15,600.
Revenue Study Consultant - Alderman Radon expressed her concern over the City having
very high building fees and expressed her opposition to this study. Alderman Rainey
stated that she has no trouble with a study of user fees or the use of a consultant,
but would like to know the results of the proposed consultant's studies in Skokie
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 10, 1988.......... Page Six
and Aurora. The City Manager explained that Alderman Korshak had raised the
question of using a consultant to study fees, at the Budget Policy Committee
approximately 4 to 5 months ago. He stated that the proposed consultant had met
with the Budget Policy Committee and the Committee expressed its support of the
proposed fee study. Mr. Asprooth stated that Skokie had just recently received the
consultant's report and had not had time to implement any of the recommendations to
date. The City Manager emphasized that it would be all right to hold this purchase
over, but emphasized that holding it over will impact on the amount of information
available for budget deliberations this coming winter. The Committee voted 5-0 to
approve Alderman Raden's motion to hold this purchase over pending the receipt of
further information on the Skokie and Aurora reports.
Communications System for Fire Station #4 - The Committee voted 5-0 to recommend
Council approval of the proposal from Scan AM at a total estimated cost of $8,913 as
a sole source item requiring 2/3 majority vote.
Basketball Court Repairs - The Committee voted 5-0 to recommend Council approval of
the bid from. U.S. Tennis Court Corporation for a total estimated cost of $5,300.
ITEMS FOR CONSIDERATION:
Docket 193-10A-83: Resolution 47-R-88 - Changes in C.T.A. Bus Route #203 - Alderman
Raden expressed concern that the proposed changes in the bus schedule would
compromise people's access to public transportation. Alderman Raden stated that she
was not willing to vote for the reduced bus service when there are people asking for
Increased transportation services. Alderman Raden requested that the Commission on
Aging and Evanston Township provide their comments on the proposed changes in bus
service. Alderman Raden moved to hold this matter over in order to receive these
responses and to grant residents of Grey Avenue the opportunity to gather the
information they are requesting concerning the surface and structure of Grey
Avenue. Alderman Paden also asked for information on the ridership of CTA Bus Route
#203. There being no further comments, the Committee voted 5-0 to hold this
Resolution over for further consideration.
ITEMS PREVIOUSLY CONSIDERED:
Docket 184-9B-88: Ordinance 73-0-88 - One -Way Stop - Lyons and Darrow - The
Committee voted 5-0 to recommend City Council approval of this ordinance.
Docket 186-9B-88: Ordinance 74-0-88 - Speed Limit on Foster Street and Isabella
Street - The Committee voted 5-0 to recommend City Council approval of this
ordinance.
Docket 173-9A-88: Ordinance 65-0-88 - Vacation of Allev - Emerson/University - It
was noted that on September 26, 1988 the Committee had voted 3-3 (Aldermen Raden,
Rainey and Paden voting nay) to recommend City Council introduction of this
ordinance. The Committee agreed to forward consideration of this ordinance to the
City Council.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 10, 1988.......... Page Seven
Docket 174-9A-88: Ordinance 67-0-88 - Dedication of Alley - Emerson/Maple - It was
noted that on September 26, 1988 the Committee had voted 3-3 (Aldermen Raden, Rainey
and Paden voting nay) to recommend City Council introduction of this ordinance. It
was agreed to forward consideration of this ordinance to the City Council.
Docket 185-9B-88: Ordinance 71-0-88 - Decreasing the Number of Class C Liquor
Licenses - The Committee voted 5-0 to recommend City Council approval of this
ordinance.
There being no further business, the Committee meeting was adjourned at 9:00 P.M.
Respectfully submitted,
Bruce Zimmerman
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of October 24, 1988
Members Present: Aldermen Nelson, Rainey, Raden, Juliar and Paden (arriving late)
Members Absent: Alderman Summers
Staff Present: Aiello, Brooks, Casey, Figurelli, Jacobi, Jennings, Johnson,
Olkowski, Shonk, Tonkinson, Wirth, Witt and Zimmerman
Others Present: Aldermen Bleveans and Collens
Presiding Official: Alderman Jon Nelson, Chairman
Summary of Action:
The meeting was called to order at 7:35 P.M.
MINUTES:
Alderman Raden requested that the October 10, 1988 minutes be amended to reflect her
request that staff ask representatives of St. Francis Hospital and Evanston Hospital
to provide their comments on the revised emergency medical service system provided by
the Fire Department. The Committee voted 4-0 to approve these minutes as amended.
COMMUNICATIONS:
Response to Bills List Inquiries, - Because many of the bills list inquiries were
raised by Alderman Paden, the Committee agreed to hold this communication until
Alderman Paden was present. Alderman Rainey requested that staff provide a report on
the status of the search for the City's Public Works Director. Alderman Nelson
suggested that this was a matter for executive session.
Report on City's Use of Work/Study Program - Alderman Raden stated that she believes
the City should evaluate its use of the Work/Study Program in the Recreation
Department in light of program needs at the Fleetwood/ Jourdain Center. Alderman
Rainey expressed her concern over the lack of requests for Wort/Study placements at
Fleetwood/Jourdain. (Alderman Paden arrived at this time.)
The Committee voted 5-0 to make a reference to the Recreation Board that they
consider the more equitable use of Work/Study placements throughout the Recreation
program along with efforts to increase placements at Fleetwood/Jourdain and Robert
Crown Community Centers.
Response to Bills List Inquiries - The Committee called on Alderman Paden to provide
any comments on the response to bills list inquiries. Alderman Paden stated that she
would like to know what amount of City money is deposited in each of the Evanston
banks. There being no further comments, the Committee voted 5-0 to approve this
communication.
11 �i 11 I, I119 Ali iiI 111
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 24, 1988.......... Page Two
ITEMS FOR CONSIDERATION:
Docket 193-10A-88: Resolution 47-R-88 - Changes in CTA Bus Route #203 - The Committee
agreed to combine the following four communications into its consideration of this
resolution: (1) Comments from Commission on Aging regarding CTA Bus Route #203; (2)
Comments from Township regarding CTA Bus Route #203; (3) Report on CTA Bus Route #203
Ridership; and (4) Improvement of Grey Avenue from McCormick Boulevard to Grant
Street.
Alderman Bleveans was called on to address the Committee. Mr. Bleveans stated that
changes in this bus route were considered as along ago as 1979. He stated that
numerous meetings have been held by CTA officials concerning this bus route. In
addition, a public hearing was offered for citizens to express their concerns on tb4:
proposed changes. As a result of these meetings and the public hearing, a ten person
committee was established consisting of Aldermen from the Seventh, Sixth and Fifth
Wards, along with citizens, CTA officials and representatives of the Presbyterian
Home and the Swedish Retirement Home. Alderman Bleveans stated that this Committee
developed a compromise which tried to meet as many interests as possible. Alderman
Bleveans stated that while people may find fault with some parts of the proposed
changes, he suggested that the proposed changes, as a total solution, should be
approved.
Alderman Raden stated that she was not concerned over the location of the route, but
was concerned that the reduction in the number of trips would have a negative impact
on people reliant on bus service. She emphasized that this matter is more than a
Ward issue, and that she is very opposed to any reduction in bus service. Alderman
Bleveans stated that the public hearing on the changes had been publicized on all CTA
buses in Evanston, as well as other locations. Mr. Bleveans stated that the proposed
changes would reduce bus service from service every 30 minutes to service every hour
between the non -peak hours of 9:00 A.M. and 3:00 P.M. He emphasized that CTA studies
have indicated that ridership during those hours is extremely low. Alderman Radon
requested that a public hearing be held prior to adoption of the resolution by the
City Council. Mr. Bleveans stated that the hearing has been held, and emphasized
that this issue has been considered since 1979. He also stressed that extensive
efforts were taken to publicize the hearing.
Alderman Paden stated that she had received some calls in opposition to the proposee.
changes because people were concerned over the impact of the changes on their abili..
to get to work on time. Alderman Rainey asked whether the CTA holds a formal public
hearing on proposed changes in service. Alderman Bleveans stated that the hearing
held in the City Council Chambers this spring was considered to meet the public
hearing requirements of the CTA. Alderman Rainey stated that she agrees with
Alderman Raden that this should not be considered a Ward issue, but rather a City
issue. Alderman Rainey stated that. while she had not received communications from
Eighth Ward residents, after the compromise she received six pieces of communicati-n
opposing the proposed changes, including four from residents of the Swedish
Retirement Home. Alderman Bleveans stated that he had received negative feedback
from two sources. He stated that he had received concerns from a resident on Grey
Avenue concerning the use of Grey Avenue as a bus route, as well as concerns from a
resident of Grant Street expressing displeasure that more trips along Grant Street
were not eliminated in the compromise.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 24, 1988.......... Page Three
In response to a question from Alderman Radon, Alderman Bleveans stated that the CTA
uses a semi-annual system of scheduling drivers and routes. He stated that the
deadline for scheduling routes and drivers for fall was October 14, 1988. Alderman
Raden suggested that the because the October 14 deadline has passed, this resolution
should be held over and another public hearing held. Alderman Bleveans asked the
Committee not to hold over the resolution again. He stated that he believes every
viewpoint on this matter has been heard over and over.
Alderman Rainey asked whether the CTA will continue to study ridership on this route
if the changes are approved. Alderman Bleveans stated that ridership on the route
will continually be monitored by the CTA. Alderman Rainey emphasized that there
could be certain trips eliminated which are critical. Alderman Juliar moved to
recommend approval of the proposed changes in the CTA Bus Route #203. The Committee
then called on Ann Knepper, a resident of Grey Avenue, who expressed her opposition
to the use of Grey Avenue as a bus route.
There being no further comments, the Committee voted 3-2 (Aldermen Raden and Paden
voting nay) to approve Resolution 47-R-88. Following the vote, Alderman Rainey
requested that staff be directed to request that the CTA hold a public hearing on the
proposed changes in the bus route, regardless of how the City Council votes on the
resolution.
COMMUNICATIONS:
Fire Department Report - Alderman Rainey asked the Fire Chief when the last monthly
report had been forwarded to the Committee. Chief Brooks stated that the last report
forwarded to the Committee was the March report. Alderman Rainey stated that, as a
result of the City Council's consideration of fire station relocation, the Committee
had requested that monthly reports be provided. She emphasized that Committee
members use these reports to monitor service demands and response as well as issues
involving departmental manpower and equipment. She expressed her extreme displeasure
that these reports had not been forwarded to the Committee on a monthly basis.
Alderman Rainey stated that she was very disgusted with staff for failing to provide
the reports and emphasized that this should not happen again. There being no further
comments, the Committee voted 5-0 recommend approval of the communication.
Alternatives to Use of Salt - The Committee voted 5-0 to accept this communication.
Report on Parking Boot Program - Alderman Rainey stated that she was not at all
pleased with this report. The report did not address her issues and did not provide
the detail that she was expecting. Alderman Rainey requested that staff prepare a
report that includes the following information: (1) Suggestions on what is needed to
make the boot program more effective; (2) A discussion of how difficult it is to find
cars eligible for booting; (3) A legal opinion on booting of legally parked cars; (4)
An analysis of revenue performance in the current year; (5) A brief discussion of thc,
number of people involved in the boot program and their responsibilities; and (6)
Comments on the feasibility of providing the Committee a regular report on the boot
program. In addition, Alderman Raden emphasized the need for Corporation Counsel to
provide a legal opinion on the booting of legally parked cars. Alderman Raden also
requested that staff provide an analysis of the number of people with 10 tickets and
the number with tickets numbering between 10 and 20. (At this time Alderman Nelson
excused himself from the meeting.) There being no further comments, the Committee
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 24, 1988.......... Page Four
voted 4-0 to accept this communication, along with the requests for additional
information from staff.
Emergency Medical Service to Ridge and Monroe - Alderman Radon expressed her concern
over the response time to this incident and expressed her relief that the young boy
involved in the accident had been released from the hospital. The Committee voted
4-0 to accept this communication.
Emergencv Medical Service to Southwest Evanston - The Committee voted 4-0 to accept
this communication.
Update on Feasibilitv of Selling the Sherman Avenue Garage - The Committee agreed to
hold this communication until Alderman Nelson returned.
Sale of Surplus Property - In response to Alderman Raden, Acting Purchasing Agent
Christopher Johnson stated that, in his opinion, the three mowers proposed for sale
have no value. He stated that this sale of the property would be an attempt to
salvage some revenue from the sale of the parts. The Committee voted 4-0 to accept
this communication.
City Sills of October 19, 1988 - Alderman Radon requested that staff provide a report
summarizing the total payments for the year to Criezis Architects for building
inspection and plan reviews with a comparison of the cost of this service to the cost
of providing these services with City employees. Alderman Rainey asked that this
report also include a breakdown of the $33,164.72 in expenditures to Criezis charged
to account 340.29900 on this bills list. She requested that this response include
information on how they bill the City and for what services. Alderman Rainey
requested that the City provide a response on the expenditures in 1100.40200 to
Stanley T. Kusper for tax redemptions. (Alderman Nelson returned at this time.)
Alderman Paden requested a report on the accident repair charged to account
4030.32400. The Committee then voted 5-0 to recommend City Council approval of the
City bills of October 19, 1988.
Township Bills for September. 1988 - Alderman Rainey expressed her displeasure that
the Township Bills lack a detailed accounting of medical bills. A representative of
the Township indicated that the accounting detail was not included due to an error of
omission. Alderman Rainey emphasized to the Township that the next time something i:+
omitted from their Township bills report to the Committee, that she will move that
the Council hold payment of the bills. There being no further comments, the
Committee voted 5-0 to recommend City Council approval of the September, 1988
Township bills.
PURCHASES;
Revenue Study Consultant - Alderman Rainey moved for approval of this purchase.
Alderman Radon stated that she could understand the need for this study if the repo<<
were to provide a survey comparing Evanston's fees to other communities' fees. She
emphasized that she believes an increase in fees can be harmful to the community and
that she does not support the prior City Council action to consider revenue
adjustments instead of expenditure reductions in balancing the City budget. Alderman
Rainey stated that in the final analysis it will be the City Council, that will vote
on what fees will be increased, if any. She stated that, given the information
1111E iR II �� Pi�'i� Ili Ilir 'r�� 1 I!1 ' ll � III' �' II ' IIII I AI' 1 ri r I I III 'I III 'inilr '� II II' •- I
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 24, 1988.......... Page Five
provided on the Aurora study, she is interested in the information to be provided by
this consultant study. Alderman Nelson stated that it was the intent of the study to
determine whether there is a correlation between fees charged and the associated
expense. There being no further comments, the Committee voted 4-1 (Alderman Radon
voting nay) to recommend City Council approval of the proposal form David H. Griffith
and Associates at an estimated cost of $13,000.
Pavement Breaker - The Committee voted 5-0 to recommend City Council approval of the
low bid from Case Power and Equipment at a total estimated cost of $9,409.
Lakefront Rip Rap - Alderman Radon requested that in future reports the Purchasing
Agent indipate the amount of funding for the purchase at the bottom of the report.
Alderman Rainey requested that in future reports staff provide information on the
prior unit cost for providing the services or goods included in the proposed
purchase. In response to Alderman Nelson, Superintendent of Parks, Recreation and
Forestry Donald Wirth stated that due to the lower lake level staff is anticipating
that the City will have higher dredging costs in 1989 than experienced in prior
years. He stated that it was estimated that dredging costs in the spring of 1989
will be approximately $40,000. There being no further comments, the Committee voted
5-0 to recommend City Council approval of the low bid from Keno and Sons at a total
estimated cost of $67,830.
Fire and Police Pension Funds Actuary - Alderman Raden stated that she believes the
expenditure of funds for this purpose is a waste of City money if the City does not
fund the actuary's recommended funding level for the pensions. Finance Director
Robert Sbonk stated that there were two reasons why this actuarial study is needed.
(1) The report provides a goal for the City's funding of its pensions; and (2) The
actuarial assessment is required for the City's annual financial report. Mr. Shonk
then reviewed the 1988 budgeted revenues and expenditures for the Police Pension
Funds. He indicated that approximately $1.419,000 in property tax was budgeted as a
revenue along with $62,000 in personal property replacement tax revenues, $1,188,000
in interest income and $450,000 in participant contributions. He stated that the
current year annual expenditure for pension payments and refunds was $1,000.300,
leaving approximately $1,800,000 as a contribution to the Fund's reserve for future
payments. There being no further comments, the Committee voted 4--1 (Alderman Radon
voting nay) to recommend approval of the proposal from Mercer/Meidenger/Hansen at a
total estimated cost of $8,000.
Park Safety Modification Contract - The Committee voted 5-0 to recommend City Council
approval of the low bid from Pederson Construction, Inc. at a total cost of $28.823.
ITEMS FOR CONSIDERAIION:
Docket 197-10B-88: Ordinance 76-0-88 - Reduction in Class B Liquor Licenses -
Alderman Radon stated that the owners of Leslee's Restaurant had indicated that staff
had not returned their telephone calls. Alderman Raden expressed her concern over
this matter. Alderman Raden also requested that the Committee support a moratorium
an liquor licenses until a survey of restaurant owners can be completed. She stated
that she believes that some restaurant owners believe the City has too many liquor
licenses. Alderman Rainey stated that she does not believe the Committee is prepared
to deal with the subject of a moratorium this evening. Alderman Juliar stated that
�Il urn 1I 111 I I I li 0 ' �"
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MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
October 24, 1988.......... Page Six
he is adamantly opposed to a moratorium. Mr. Shonk indicated that the City presently
has approximately 40 liquor licenses issued with three applications pending.
Alderman Nelson suggested that the proposed ordinance and Alderman Radon's proposal
for a moratorium be considered as separate issues. The Committee then voted 5-0 to
recommend City Council, introduction of Ordinance 75-0-88.
Alderman Radon then requested that the reference for considering a moratorium on the
issuance of liquor licenses be placed on the Administration and Public Works
Committee agenda.
Docket 198-10B-88: Ordinance 77-0-88 - ChanKe in Alley Direction -
Oakton/Asbury/South Boulevard - The Committee voted 5-0 to recommend City Council
introduction of this Ordinance.
Docket 199-1OB-88: Ordinance 79-0-88 - Planter Boxes in Business Districts - Alderman
Raden stated that Alderman Warshaw had expressed her concerns on this ordinance over
advertising on the planter boxes and accessibility of handicapped people. Alderman
Radon requested that this ordinance be held over. Alderman Juliar stated that he was
not opposed to holding this matter over but requested that the Committee be prepared
to move forward on the ordinance. The Committee then voted 5-0 to hold over
Ordinance 79-0-88.
COMMUNICATIONS:
Update on Feasibility of Sellint Sherman Avenue Garage - Alderman Nelson stated that
he believed there was no decision for the Committee to make at this time regarding
this matter. There being no further discussion, the Committee voted 5-0 to accept
this communication.
OTHER BUSINESS:
Alderman Radon reported that the Subcommittee on the Review of the City's Franchise
Renewal with Commonwealth Edison has been formed. She reported that the Subcommittee
members are Phillip Lewis, Ken Whitney, Jan Schabewsky. David Kraft, Roseann Dineen
and Ann Diener. The Aldermen requested that staff review the current franchise
agreement and contract and be available for meetings with the Subcommittee.
Alderman Radon also requested that staff prepare a report to the Committee on the
addresses of Commonwealth Edison's PCB spills in Evanston.
Alderman Paden directed the Committee's attention to a meeting held in Morton Grove
concerning State laws on the disposal of garbage and encouraged representatives of
the City to attend.
There being no further business, the Committee meeting was adjourned at 9:00 P.K.
Respectfully submitted,
Bruce Zimmerman
J
Draft Not Avoroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Members Present:
Members Absent:
Staff Present:
Presiding Official:
Meeting of November 7, 1988
Aldermen Summers, Juliar, Rainey, Haden, Nelson (arriving
late), Paden (arriving late)
None
Bennett, Booth, Casey, Engel, Figurolli, Jennings,
Johnson. Rubin, Shonk, Tonkinson, Witt and Zimmerman
Alderman Summers, Chairman
Summary of Action:
The meeting was called to order at 8:00 P.M.
MINUTES:
Alderman Summers requested that the October 24, 1988 minutes be amended to
reflect that the Fifth Ward Aldermen were never involved in any of the
meetings regarding the changes in CTA Bus Route #203. Alderman Haden
requested that the minutes be amended to correct the spelling of the name of
Jan Schakowsky, a member of the Subcommittee on the Review of the City's
Franchise Renewal with Commonwealth Edison. The Committee voted 4-0 to
approve these minutes as amended. (Alderman Nelson arrived at this time.)
COMMUNICATIONS:
Response to Bills List Inquiries - The Committee voted 5-0 to accept this
communication.
Deposits of City Funds in Local Banks - This communication was held until
Alderman Paden arrived.
Report on City Boot Program - Alderman Rainey stated that the communication
was very helpful and enlightening and moved that the ordinance be amended to
permit the booting of legally parked cars. In response to questions from
Alderman Nelson, Assistant Finance Director Kathryn Booth explained that if
both options were adopted, more than one clerk would have to be added to the
Collector's Office staff, however staff had not made that calculation. The
additional clerk requested would be responsible for pulling tickets set for
court from the files, releasing booted vehicles, customer service, and
various clerical duties related to the court cases currently being done by
the Collection's Supervisor. Alderman Summers requested more information on
the additional clerk. Aldermen Haden and Rainey suggested that the law
could be changed without adding any staff and wait to see if staff is
needed. Ms. Booth reminded the Committee that there had been no additional
staff hired when the boot program was originally started, but the work load
was such that 3 temporaries were needed to accommodate the work. She did
not believe the City could begin to implement the program without additional
staff without jeopardizing the program. (Alderman Paden arrived at this
time.) Alderman Nelson expressed his reluctance to support additional
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 7, 1988.......... Page Two
personnel and pointed out that the other option provides a better return on
investment. He suggested that staff consider the use of temporary people or
contracting out the service before adding additional staff. Alderman
Summers concurred and Alderman Rainey suggested that staff return in one
month to assess the need for additional staff. The Committee voted 6-0 to
direct staff to prepare the necessary ordinance without adding any staff.
Report on Commonwealth Edison PCB Spills in Evanston - In response to a
question from Alderman Radon, staff stated that Commonwealth Edison has
reported no spills other than the one reported in the communication. The
Committee voted 6-0 to accept this communication.
Fire Department Report for October 1988 - Alderman Rainey requested that
staff provide a report on the seriousness of the employee injury. The
Committee voted 6-0 to approve this communication.
Deposits of City Funds in Local Banks - In response to several questions
from Alderman Paden, Finance Director Robert Shonk explained that the amount
of deposits at the two smaller banks were low because, in one instance that
bank will not provide collateral, in the other case, the interest rates for
investments were not competitive. Mr. Shonk also explained that the City
does not maintain any deposits in savings and loans institutions because
they do not provide the range of services as the commercial banks, the
savings and loan industry has not been as safe as commercial banks, and the
Federal Insurance Corporation for savings and loans has been in a deficit
position. In response to Alderman Rainey, Mr. Shonk explained that it was
American National Bank that would not provide collateral, and Evanston Bank
whose interest rates were not competitive. He also stated that the most
recent quote from Evanston Bank was more than 1% less than the remaining two
banks. In response to a question from Alderman Juliar, Kr. Shonk stated
that interest rate quotes were regularly solicited from all three banks.
Alderman Summers requested that staff keep the Committee informed of the
interest rate quotes. Alderman Paden requested that staff provide
historical information on the amount of deposits in the three banks. The
Committee voted 6-0 to approval this communication.
City Bills of November 2, 1988 - The Committee voted 6-0 to recommend City
Council approval of City bills of November 2, 1988.
PURCHASES:
Insituform Sewer Lining - McDaniel. Pitner & Grey - The Committee voted 6-0
to recommend City Council approval of the proposal from Insituform Midwest
Inc. at a total cost of $370.720 as a non -bid item requiring 2/3 majority
vote.
Large Diameter Sewer Rehabilitation - The Committee voted 6-0 to recommend
City Council approval of the low bid from LoVerde Construction at a total
cost of $275,300.
Rebuilding of Two Forestry Trucks - The Committee voted 6-0 to recommend
City Council approval of the low bid of Bertram's Fire Apparatus Repair for
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 7, 1988.......... Page Three
cab refurbishing at a total cost of $6,200; the proposal from Monroe Truck
Equipment for 2 hydraulic systems at a total cost of $6,130; and the proposal
from Monroe Truck Equipment for two truck bodies at a total cost of $7.048 as a
non -bid items requiring 2/3 majority vote.
Boiler Revairs at Noves Art Center and Police Building, - In response to
questions from Alderman Nelson, Building Operations Director Max Rubin
explained the work being done at each location. In response to a question from
Alderman Rainey, Rubin indicated that Hayes would subcontract the asbestos
removal and that Hayes has established the highest specifications for asbestos
removal. Alderman Rainey requested to be informed as to the name of the
contractor doing the asbestos removal work. The Committee voted 6-0 to
recommend City Council approval of the low bid of Hayes Boiler at a total cost
of $41,198.
ITEMS FOR CONSIDERATION:
Docket 202-11A-88: Ordinance 78-0-88 - 3-Wav Stov - Harrison & Hartrev - The
Committee voted 6-0 to recommend City Council introduction of this Ordinance.
Docket 203-IIA-88: Ordinance 81-0-88 - Reduction in Class D Liquor Licenses -
Alderman Rainey pointed out that the DiCholo Company was Ernesto's restaurant.
The Committee voted 6-0 to recommend City Council introduction of this
Ordinance.
Docket 199-1OB-88: Ordinance 79-0-88 - Planter Boxes in Business Districts -
In response to questions from the Committee, staff explained that the ordinance
was revised to include language prohibiting advertising on boxes, to provide
for handicapped and pedestrian accessibility, and to address the Chamber of
Conmerce's desire to place planters adjacent to buildings.
ITEMS PREVIOUSLY CONSIDERED:
Docket 197-1OB-88: Ordinance 76-0-88 - Reduction in Class B Liquor Licenses -
The Committee voted 6-0 to recommend City Council approval o: this Ordinance.
Docket 198-1OB-88: Ordinance 77-0-88 - Chance in Allev Direction -
Asbury/Oakton/South Boulevard - The Committee voted 6-0 to recommend City
Council approval of this Ordinance.
OTHER BUSINESS:
Alderman Summers requested a moment of silence for the death of a City employee.
There being no further business, the Committee meeting was adjourned at 8:45
P.M.
Respectfully submitted,
Kathryn N. Booth
F
e.6
MINUTES
Draft Not Approved
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of November 21, 1988
Members Present: Aldermen Nelson, Radon, Juliar, Rainey, with Summers
and Paden arriving late
Members Absent: None
Staff Present: Aiello, Asprooth, Bennett, Booth, Casey, Figurelli,
Jacobi, Jennings, Johnson, Olkowski, Rubin, Shonk,
Tonkinson, Wirth, Zendell, and Zimmerman
Others Present: Al Wozniak, District Superintendent, Commonwealth
Edison; Ira Golan, Executive Vice President, Chamber of
Commerce; Alderman Beth Davis
Presiding Official: Alderman Jon Nelson
Summary of Action:
The meeting was called to order at 7:30 P.M.
MINUTES:
The Committee voted 4-0 to approve the Minutes of the November 7, 1988
meeting as submitted.
COMMUNICATIONS:
Fire Service In.iury in October - The Committee voted 4-0 to accept this
communication without comment.
Follow -Up on Minority Business Enterprise Communication - Alderman Rainey
requested information on the compliance of City Research Park construction
contracts with the Research Park's minority business enterprise goals. The
Committee agreed with Alderman Raden's suggestion that the Committee take no
action on this communication until it receives comments from Alderman
Drummer.
History of Deposits at Evanston Banks - The Committee agreed to hold this
communication until Alderman Paden is present.
Commonwealth Edison System Improvements - Alderman Nelson noted that the
average electric customer in Evanston went 18.3 months without experiencing
a service interruption, while Commonwealth Edison's system -wide average is
22 months between outages. Al Wozniak, District Superintendent for
Commonwealth Edison, indicated that the company is addressing the critical
problems in the Evanston system and has targeted a June 1, 1989 date for
improvements to the area of southeast Evanston experiencing a higher than
normal rate of outages. Mr. Wozniak informed the Committee that he can
provide a time line for system improvements for other areas of the city.
Commonwealth Edison's plans for the remainder of the city will be developed
I.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 21, 1988.......... Page Two
after January 1, 1989. There being no further comments, the Committee voted
4-0 to accept this communication.
Ridge Court Alley - Alderman Radon requested that Mr. Powers, a resident at
915 Ridge Court, address the Committee. Mr. Powers informed the Committee
that the water depth in the alley behind his home is a real problem. He
stated that the drainage in the alley has worsened since the City graded the
alley at the direction of the Committee. Alderman Raden stated that Mr.
Powers had asked the City for advice prior to the construction of his garage
and since completion of the garage, the height of the alley has risen seven
inches. Alderman Radon stated that she believes the City owes Mr. Powers a
response.
In response to Alderman Nelson, City Engineer James Tonkinson stated that
the alley is approximately 700 feet long. Mr. Tonkinson stated that the
recent grading performed by the City had been an attempt to relocate the
water away from 915 Ridge Court. In doing so, the grading increased the
depth of the water in other areas of the alley that were already ponding.
Mr. Tonkinson emphasized that lowering the alley to its original grade would
create ponding throughout the length of the alley. Mr. Tonkinson stated
that alley grades are based on sidewalk height and it is not the City's
intention to drain alleys into the streets. Rather, it is the City's plan
to drain unimproved alleys within the alley.
Alderman Rainey stated that she recalled that the City Engineer warned the
Committee that grading the alley would result in ponding problems. She
stated that she believes there is no simple solution to resolve the
problem. Alderman Radon stated that she is not advocating a drainage
structure being placed in all unimproved alleys throughout the city.
However, she believes it is warranted in this situation.
Alderman Nelson requested that staff be directed by the Committee to develop
proposals and cost estimates for addressing the drainage problem in this
alley. Mr. Nelson noted that there had been a similar situation involving
an alley in the Sixth Ward, in which the neighbors adjacent to the alley
paid for corrective measures. The Committee voted 4-0 to accept Alderman
Nelson's motion to direct staff to prepare cost estimates and proposals
concerning the alley at Ridge Court.
Sale of Surplus Property.- The Committee voted 4-0 to accept this
communication.
Emergency Traffic Signal Repair - Crawford/Central - The Committee voted 4--0
to accept this communication.
City Bills of November 16, 1988 - Alderman Rainey requested that staff
provide a history of the payments to Charles M. Smith for work performed in
Kelly Park. Alderman Rainey also requested an explanation of whether a
final payment to Smith for this project had appeared on a previous Bills
List. Alderman Rainey requested information on the expenditures to
Cumberland Service Center appearing in Account 4040.51000 for the repair of
a rear axle and the repair of a packer body. Alderman Rainey also requested
11111111 11 1 1 1 1 1 1 1 11 1'1 i i '11 1111I111 1111
1 11 1r tI m 111 1 .I IIr III I I 1 11 111 11 1ICI0 - "11,-, I 111
MINUTLS OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 21, 1988.......... Page Three
that staff provide a list of the sewers which have previously been treated
with herbicidal foam. Alderman Paden arrived at this time.
Alderman Rainey asked whether the expenditure to Artley involved the
controversial parking lot in the Research Park. Staff responded that it
did. Alderman Rainey stated that due to her opposition to the proposed
Parking System funding of this parking lot improvement adjacent to the new
building at Emerson and Maple, she is moving for the exclusion of the
payment to Artley Paving and Construction from the City Council's approval
of the Bills List. It was noted that this payment was charged to Account
6800.50300 in the amount of $125.245.24. Alderman Paden stated that she
would abstain from voting on Alderman Rainey's motion to exclude this
payment because she had just arrived at the meeting. The Committee then
voted 2-2 (Aldermen Juliar and Nelson voting nay) on Alderman Rainey's
motion to exclude payment to Artley from approval of the City Bills List.
The Committee then agreed with Alderman Nelson's proposal to pull the
payment to Artley from the Consent Agenda and to forward this payment to the
City Council for consideration separate from the remainder of the City Bills
List. The Committee then voted 5-0 to recommend City Council approval of
the City Bills List of November 16. 1988. with the payment to Artley
excluded and to be treated as a separate consideration by the Council.
PURCHASES:
Police Range Renovation -- In response to a question from Alderman Rainey
concerning the $182,000 appropriation in the Capital Improvement Program for
Police Station asbestos removal, Director of Building Operations Max Rubin
stated that asbestos removal was not included in the Police Station
Renovation Contract and that other areas of the Police Station in addition
to the pistol range were identified in the City's asbestos survey. The
Committee voted 5-0 to recommend City Council approval of the low bid from
Dial One Aleyden Automatic at a total cost of $112,602.
One Jeep - The Committee voted 5-0 to recommend City Council approval of the
low bid from Point Motors at a total cost of $13,168.47.
Used Air Compressor - The Committee voted 5-0 to recommend City Council
approval of the proposal from Portable Tool Sales and Services. Inc. at a
total cost of $6,495 as a non -bid item requiring 2/3 majority vote.
Arts & Recreation Magazine - It was reported that this purchase has been
withdrawn due to a negotiated agreement with Sheffield Press, whereby
Sheffield will continue to provide printing services of the magazine in
accordance with the City's schedule for production of the magazine.
Temporary Lighting for Parking Lots #20 and 1162 - Alderman Rainey asked
whether Lot #20 is the parking lot in the Research Park. Staff reported
that Lot #20 is the parking lot located on Maple in the Research Park.
Alderman Rainey stated that she supported the lighting improvements in Lot
#62 in the old Dominicks lot, but opposed the lighting improvements on the
Maple Avenue Parting Lot. A motion for City Council approval of the low
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 21, 1988.......... Page Four
big! from Hecker and Company, Inc. at a total cost of $27,200 was voted down
by the Committee 2-3 (Aldermen Paden, Radon and Rainey voting nay).
ITEMS FOR CONSIDERATION:
Docket 209-11B-88: Resolution 44-R-88 - McCormick/Green Bay MFT Improvements
- Alderman Nelson stated that it was his recollection that Grant Street at
this location was to be made a one-way westbound street instead of a one-way
eastbound street as proposed. He expressed concern over the impact of a
one-way eastbound street on emergency vehicle service. Alderman Nelson
stated that he would like to discuss this proposed improvement with Ward
Aldermen of the Sixth and Seventh Wards. Alderman Summers arrived at this
time.
City Engineer Tonkinson requested that the Committee consider approval of
the MFT funds without approval of the design in order to meet the State's
time schedule for funding. The Committee then voted 6-0 to recommend
approval by the City Council of the funding of this improvement with the
understanding that the design of the McCormick Boulevard/Green Bay Road
Improvements would be considered at a later date.
Docket 210-11B-88 - 217-11B-88: Resolutions 53-R-88 - 60-R-88 Tax Abatement
of Series GOB's 1960-1988 - Alderman Nelson suggested that these Resolutions
for Tax Abatements be grouped together for City Council consideration. The
Committee voted 6-0 to recommend City Council approval of these resolutions.
Docket 218-11B-88: Resolution 62--R-88 - Amending Transportation Center
Agreement - The Committee voted 5-1 (Alderman Raden voting nay) to recommend
City Council approval of this resolution.
Docket 220-11B-88: Ordinance 82-0-88 - Special Service District 04 Tax Levy
- The Committee voted 6-0 to recommend City Council introduction of this
Ordinance.
Docket 221-11B-88: Ordinance 84-0-88 - Amending the Boot Program - Alderman
Rainey stated that she is sympathetic to staff's concern over the impact of
the proposed boot program changes on the workload of the Collector's
Office. The Committee concurred with Alderman Rainey and voted 6-0 to
recommend City Council introduction of Ordinance 82-0-88, with the inclusion
of the addition of one Clerk position to handle the increased workload
resulting from the changes in the boot program.
Docket 222-11B-88: Ordinances 85-0-88 and 86-0-88 - Class C Liquor Licenses
- Alderman Raden expressed her concern that a number of restaurants are for
sale throughout the city. She expressed interest in a two month moratorium
on the issuance of new liquor licenses for restaurants. She stated that she
is not opposed to issuing a license to a restaurant locating in a building
where a former restaurant previously existed, but is opposed to issuing
licenses to new restaurants. Alderman Raden move( that the City's Economic
Development Committee meet with restaurant owners to consider this matter.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 21, 1988.......... Page Five
Alderman Juliar stated that he is opposed to restricting someone's ability
to do business in Evanston. Alderman Summers stated that the City needs to
be careful because, under a moratorium. liquor licenses will be bartered at
high costs. He suggested that the Economic Development Committee consider
this matter. Alderman Juliar emphasized that he does not believe it is the
City's job to protect restaurants.
Ira Golan, Executive Director of the Evanston Chamber of Commerce, stated
that it is nothing new for restaurants to be for sale. Mr. Golan emphasized
that due to the number of restaurants throughout the city there are always a
certain number of restaurants for sale. The Committee voted 6-0 to
recommend City Council introduction of these ordinances, with the request
that the Chamber of Commerce consider Alderman Raden's concern over the
issuance of liquor licenses to restaurants.
Docket 223-11B-88: Ordinance 87-0-88 - Easement at Green Bay and Simpson -
The Committee voted 6-0 to recommend City Council introduction of this
ordinance.
Docket 224-11B-88: Ordinance 88-0-88 - Sale of Mulford/Dodge Parking Lot -
Alderman Rainey stated that the neighbors in the area adjacent to this
parking lot desperately desire access to the lot as a snow emergency lot.
City Manager Asprooth stated that the City can attempt to include this lot
as a snow emergency lot following the sale of the lot. The Committee then
voted 6-0 to recommend City Council introduction of this Ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 202-11A-88: Ordinance 78-0-88 - Three -Way Stop at Harrison and
Hartrev - The Committee voted 6-0 to recommend City Council adoption of this
ordinance.
Docket 203-11A-88: Ordinance 81-0--88 - Reduction in Class D Liquor Licenses
- The Committee voted 6-0 to recommend City Council adoption of this
ordinance.
Docket 199-10B -88: Ordinance 79-0-88 - Planter Boxes in Business Districts -
The Committee voted 6-0 to recommend City Council adoption of this ordinance.
OTHER BUSINESS:
EVMARK Parking Request - The Committee then considered a request from EVMARK
that the City not charge patrons of the Parking Garage for use of the Garage
on Saturdays during the holidays, with the understanding that EVMARK would
cover the City's lost revenue. EVMARK also requested that the City consider
a request to provide free parking in the Garage after 5:00 P.M. In regard
to the second request, Traffic Engineer David Jennings stated that staff was
not in support of the request for free parking after 5:00 Q.M. He
emphasized that there is already a validation program in effect that
addresses shoppers' parking needs and that street meters charge for parking
until 6:00 P.M. He also added that the hours for the Parkng Garage
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 21, 1988.......... Page Six
attendant had recently been increased in an attempt to better collect
parking fees from patrons using the Garage in the evening hiurs.
Mr. Golan emphasized that the validation program has minimal participation
and that the 5:00 free parking request represents a holiday promotion to
encourage evening shoppers. Alderman Nelson asked Mr. Golan whether EVMARK
would be willing to fund the City's lost revenue were it to provide free
parking after 5:00 P.M. as proposed. Alderman Raden moved that the
Committee recommend approval of the request from EVHARK to provide free
parking after 5:00 P.M. in the Garage during the holiday season, and to not
charge for Saturday parking in the Garage with the understanding that EVMARK
would pay for the Saturday parking.
Alderman Rainey stated that employees on Sherman Avenue are their own worst
enemies in regard to parking. She stated that these employees feed meters
in front of their own stores. She emphasized that she wants to support
small businesses in Evanston, but won't shop in stores in which merchants
don't shovel snow in front of their own stores. She expressed interest in
an incentive to encourage merchants to use the Garage. Ira Golan stated
that a number of approaches are being taken by the Chamber to address the
problems identified by Alderman Rainey. He also stated that he believes
EVMARK would be willing to fund the City's revenue lost due to the free
parking in the evening. It was noted that it was estimated that
approximately $100 in revenue would be lost to the City if such free parking
were provided.
The Committee then voted 6-0 to approve EVMARK's request for free parking
during the holidays on Saturday and evenings, with the understanding that
EVMARK would fund the City's lost revenue for both Saturday parking and
evening parking.
Sherman Avenue Garage Parking Concerns
Mr. James A. Kepler, a citizen of Evanston, then addressed the Committee
concerning the first floor parking limitation in the Sherman Avenue Garage.
It was noted that parking on the first floor of the Garage Is currently
prohibited until 10:00 in an attempt to provide parking for shoppers in the
downtown area. In response to a question from Alderman Rainey, Traffic
Engineer David Jennings stated that the number of short term packers on the
first floor does not warrant the 10:00 limitations. Mr. Golan emphasized
that the parking situation in the downtown area has changed due to the
construction of the Church/Chicago Parking Garage. He emphasized that the
Chamber is trying to get permit parkers to use alternative parking
facilities to the Garage, and requested that the City give the Chamber time
to try to put a plan into effect.
Alderman Raden requested that staff conduct a survey of the use of the first
floor by short term parkers. It was agreed that the Committee would
consider this matter at its next meeting.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
November 21, 1988.......... Page Seven
Docket 219-11B-88: Ordinance 42-0-88 - Media Productions - City Manager Joel
Asprooth stated that some recent filmings in residences have not followed
the agreement concerning these filmings mediated by the Neighborhood Justice
Center. He emphasized that staff has been using administrative guidelines
based on the Center's agreement in the absence of any City approved
guidelines. Mr. Asprooth encouraged the Committee to consider City
guidelines for media productions that would specify the number of
productions, hours for filming, and other limitations to be placed on such
productions.
Alderman Raden requested that staff conduct a survey of other communities to
determine the restrictions used for media productions. The City Manager
stated that staff can do the survey and stated that the Illinois Film Office
has told the City that the restrictions included in the proposed ordinance
are reasonable. The Committee agreed to hold this matter over for its next
Committee meeting.
Alderman Davis then addressed the Committee stating that the resident who
most frequently participates in media productions agrees with the provisions
of this ordinance and suggested that the Committee consider the use of a
sunset provision on this ordinance. Alderman Rainey also requested that
staff provide a report on the number of filmings requested in Evanston.
There being no further business, the meeting was adjourned at 9:05 P.M.
Respectfully submitted,
Bruce Zimmerman
Members Present:
Members Absent:
Staff Present:
Others Present:
Draft Not Avvroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of December 12, 1988
Aldermen Raden, Nelson, Summers. Juliar, Rainey and Paden
(arriving late)
None
Aiello, Asprooth, Booth, Brooks, Casey, Engle, Figurelli,
Franzen, Jacobi, Jennings, Johnson, Roethle, Rubin, Shonk,
Tonkinson, Washington and Zimmerman
State Representative Woods Bowman, Ira Golan, Executive Vice
President, Chamber of Commerce; Gerald Hoppie, Chief Engineer,
Illinois Interstate Commerce Commission
Presiding Official: Alderman Mike Summers, Chairman
Summary of Action:
The meeting was called to order at 7:30 P.M.
MINUTES:
The Committee voted 5-0 to approve the Minutes of the November 21, 1988 meeting as
submitted.
Commonwealth Edison Plans for System Improvements - Representative Woods Bowman
presented the Committee with information on the work schedule for Commonwealth
Edison's plans for upgrading its System in Evanston. Included in the information
was a map identifying work project locations for all problem areas. Mr. Bowman
then asked Mr. Gerald Hoppie, Chief Engineer at the Illinois Interstate Commerce
Commission, to address the Committee. Mr. Hoppie noted that Commonwealth Edison
has approved twenty projects, costing approximately $2,000,000, which are intended
to upgrade the system for Evanston's electrical service. Kr. Hoppie indicated that
eight more projects are on the drawing board, and that there will be a total of 28
projects involved in the system upgrade. Mr. Hoppie stated that the main feeder
for southeast Evanston will be replaced, and also emphasized that the upgraded
system will use new bypasses and switches to detour problem lines when malfunctions
occur. He emphasized that he believes a lot of progress is being made by
Commonwealth Edison in improving its system in Evanston and that improvements are
being noted.
Mr. Hoppie noted that the recent fire in a Commonwealth Edison vault in southwest
Evanston was probably caused by moisture. He emphasized that there will always be
system outages resulting from things beyond Commonwealth Edison's control, such as
lightning, moisture and vehicle accidents.
Mr. Bowman stated that he wished to advise the Committee of three points: t.) The
system analysis designed for Evanston is now being used system wide by Commonwealth
Edison; (2) Evanston will have one of the highest maintenance and repair budgets in
the Commonwealth Edison system after traditionally having one of the lowest; and
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 12, 1988.......... Page Two
(3) Failed cables will be replaced by upgraded materials and systems. (Alderman
Paden arrived at this time.)
In response to a question from Alderman Summers, Mr. Hoppie stated that it has been
approximately forty years since the last system upgrade in Evanston. He emphasized
that it is not practical to replace the entire system, even though it is an older
system which has recently experienced failure in certain parts of the system. The
Committee thanked Representative Bowman and Mr. Hoppie for presenting this
information to the Committee.
COMMUNICATIONS:
November Fire Department Report - Alderman Raden requested that staff prepare a
report indicating the number of fines collected by the City for false fire alarms
and the locations of these false alarms. She also asked that the report include
information on the location of lockouts. The Committee then voted 6-0 to accept
this communication.
History of Deposits at Evanston Banks - Alderman Paden stated that she is still
gathering information on this subject. and requested that the matter be held until
the first of the year.
Fallow -up on Ouestions Regarding MBE Utilization - Alderman Rainey requested a
report on whether City construction contracts in the Research Park are complying
with the Minority Business Enterpriso�goals of the Research Park. The Committee
agreed to hold this communication until this report is received.
91S Ridge Court Alley - The Committee voted 6-0 to accept this communication.
Response to Bills List Inquiries - The Committee voted 6-0 to accept this
communication.
Sale of Surplus Property - The Committee voted 6-0 to accept this communication.
Application of Herbicide Foam to Sewers - The Committee voted 6-0 to accept this
communication.
Mayor's Communication on Commonwealth Edison Franchise - Alderman Radon recommended
adoption of a resolution approving the Committee as previously recommended by the
Administration and Public Works Committee. She noted that those individuals
recommended to serve on this Committee include Philip Lewis, Ken Whitney, Jan
Schakowsky, David Kraft, Roseanne Dineen, and Anne Dienner. Alderman Juliar stated
that he is not in support of this Committee because he believes its membership
should be appointed by the Mayor. The Committee then voted 4-2 to recommend City
Council approval of the Committee as previously identified by Alderman Raden
(Aldermen Juliar and Nelson voting nay).
Cable Commission Consumer Survev Report - In response to a question from Alderman
Rainey, Assistant to the City Manager Sally Roethle indicated that the cost of the
survey had been $9,770, which was paid by a grant from Cablevision. The Committee
then voted 6-0 to accept this communication.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 12, 1988.......... Page Three
Survey on Short Tern► ParkfnK in the Sherman Avenue Garaia - In response to a
question from Alderman Nelson, Traffic Engineer David Jennings indicated that the
10:00 A.M. limitation on parking on the first floor of the garage is not achieving
Its intended goal. Alderman Nelson then moved to eliminate the 10:00 A.M.
restriction. Alderman Rainey expressed concern over the recent Chamber of Commerce
information publicizing holiday parking in both the garage and throughout the
downtown. Alderman Nelson suggested that the elimination of the 10:00 A.K.
restriction become effective on January 1, 1989.
Ira Golan of the Chamber of Commerce stated that long term parkers are not being
hurt by the 10:00 A.M. limitation on the first floor. Mr. Golan noted that the
parking restriction on the first floor has been in effect for several years and
expressed his opposition to eliminating the restriction. Alderman Nelson withdrew
his motion. Alderman Summers suggested that this issue be reconsidered in six
months. There being no further discussion, the Committee voted 6-0 to accept this
communication.
Commission on AKinK Comments on Taxicab Service - The Committee voted 6-0 to accept
this communication.
Townshiv Bills for October. 1988 - Alderman Rainey noted that the communication on
the September Township bills still lacks the detail of medical expenditures.
Alderman Rainey also noted that the addition on the cover page of the October Bills
List is incorrect. She stated that, given thR error in addition, she has no idea
of the correct totals. Alderman Rainey stated that, with all due respect to the
Township, these reports represent the most atrocious accounting of public funds she
has ever seen.
Edna Summers, Township Supervisor, apologized to the Committee for the mistake on
the Township bills reports, and stated that the Township's accountant will provide
a written report and explanation for the next Committee meeting.
It was noted that the October bills included payroll expenditures. Alderman Rainey
then moved to approve the Township bills for October in the amount of $51,745.50
with the medical bills amount excluded. The Committee voted 6-0 to recommend City
Council approval of the Township bills in the amount of $51,745.50.
City Bills of December 7. 1988 - Alderman Raden requested that the Committee
recommend that the City Council withhold payment of $1.713 to Okrent Associates.
Alderman Raden noted that the firm had been employed by the City as a witness
during the trial of a zoning case. She stated that she had been informed that the
witness had presented information damaging to the City's case and requested that a
report be provided to the Committee explaining the hourly service charges, and
providing a detailed accounting of the bill. Alderman Raden also requested that
staff provide a report on the total expenditures associated with the Yesterdays
Restaurant trial.
In response to Alderman Raden. City Manager Joel Asprooth indicated that staff will
provide a report on the City's policy for providing medical services for
prisoners. Alderman Peden requested that staff provide a written report on the
expenditure to First Family Mortgage Corporation in the amount of $19.387.41
charged to account 2901.50600. Alderman Paden also requested an explanation of
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 12, 1988.......... Page Four
charges in account 431.29900 to Motorola, Inc. described in the bills list as
repaired lighting damage.
Alderman Rainey moved to remove the payment of $47,885.12 to Artley Paving and
Construction charged to account 6800.50300. In response to a question from
Alderman Rainey, staff stated that they can provide her an itemized list of the
charges for services provided by Artley. City Engineer James Tonkinson clarified
that this payment was for a portion of Artley's contract to provide curbing,
irrigation system, median and other improvements along Maple Avenue at Emerson.
The Committee agreed to recommend that the City Council consider the payment to
Artley and the payment to Okrent separate from the remainder of the bills of
December 7, 1988. The Committee then voted 6-0 to recommend City Council approval
of the remainder of the City bills, excluding the payment of $1,713 to Okrent
Associates and $47,885.12 to Artley Paving and Construction.
Alderman Summers then expressed concern that the City was withholding payments to
Artley for work requested in the contract specifications. He emphasized that
Artley had done a quality job and that withholding the payment sends out a wrong
message to contractors. He suggested that the payment to Artley not be included
with the Council's consideration of the City policy issues in question over the
Maple Avenue improvements. Alderman Rainey referred to the July, 1988 purchase
report for the Maple Avenue improvements and emphasized that the report did not
mention the placement of curbing to close the alley located west of Maple and north
of University.
PURCHASES:
Twenty-two Automobiles for Police and Fire Departments - The Committee voted 6-0 to
recommend City Council approval of the utilization of the State contract for the
purchase of twenty-two Chevrolet sedans from S & K Chevrolet at a total cost of
$265,009.80 as a non -bid item requiring 2/3 majority vote.
Anthracite - The Committee voted 5-0 to recommend City Council approval of the low
bid from American Filter Sand Company at a total cost of $7,697,50.
Senior and Handicapped Taxicab Service - Alderman Nelson noted that he had observed
a decline in taxicab service provided by all companies, not just the one involved
in this program. Alderman Paden requested that staff provide a written memorandum
to the taxi company identifying the concerns of senior citizens over the service
being provided. Alderman Rainey requested that staff provide information about the
Committee that reviews taxicab service. She requested that this information
include a summary of the Committee's activity over the last year and a half. The
City Manager explained that this Committee is an advisory group consisting of
taxicab operators. There being no further comments, the Cor:nittee voted 6-0 to
recommend approval of a one-year contract renewal with Best Taxi at a cost of $2.25
per one-way trip with the stipulation to reexamine the fee structure next year as a
non -bid item requiring 2/3 majority vote.
Police Station Janitorial Service - The Committee voted 6-0 to recommend the
extension of the contract with James Goode for the period January 1, 1909 through
September 30, 1989 at a total cost of $15,075.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 12, 1988.......... Page Five
Insurance Broker - The Committee voted 6-0 to recommend City Council approval of
the proposal to use the firm of Financial Guardian to provide general liability
insurance brokerage services for the City and the firm of Martin Boyer to provide
Worker's Compensation excess insurance brokerage services.
Telephone Svstem Maintenance - In response to Alderman Rainey, Superintendent of
Building Operations Max Rubin indicated that our system is designed so that callers
will not receive a busy signal. As a result, Mr. Rubin indicated that there are
instances when the system is processing numerous calls, and an incoming call is
lost in the system. This results in an extended number of rings for the caller.
The City Manager indicated that staff will look at this problem in greater depth
and report back to the Committee. The Committee voted 6-0 to recommend City
Council approval of the proposal from A T & T at a total annual cost of $21,163.80
as a as a sole source item requiring 2/3 majority vote.
ITEMS FOR CONSIDERATION:
Docket 231-12A-88: Preliminary Approval of 1989 Motor Fuel Tax Street Program - The
Committee voted 6-0 to recommend City Council approval of this program.
Docket 232-12A-88: Auditor Selection Process for 1988-89 Audit - The Committee
voted 6-0 to recommend City Council approval of this process.
Docket 233-12A-88: Sale of Advertising on Solar Basket Garbage Containers - The
Committee voted 6-0 to recommend City Council approval of a program to implement
the sale of advertising on solar baskets.
Docket 209-11B-88: Design of McCormick/Green Bay Improvements - It was noted that
this matter had been held over in order that a group of Aldermen could further
study the design of these improvements.
Docket 234-12A-88: Resolution 50-R-88 - Lease of Office Space to Congressman Yates
- The Committee voted 6-0 to recommend City Council approval of this resolution.
Docket 235-12A-88: Resolution 51-R-88 - Lease of Office Space to Evanston Township_
- The Committee voted 6-0 to recommend City Council approval of this resolution.
Docket 236-12A-88: Resolution 52-R-88 - Lease of Office Space to Representative
Bowman - The Committee voted 6-0 to recommend City Council approval of this
resolution.
Docket 237-12A-88: Resolution 61-R-88 - Tax Abatement of 1987 Tax Levy for Special
Service District #4 - The Committee voted 6-0 to recommend City Council approval of
this resolution.
Docket 219-IIB-88: Ordinance 42-0-88 - Media Productions - Alderman Raden expressed
concern that these guidelines would discourage companies from filming in Evanston
and moved that the Committee not recommend approval of the guidelines. Alderman
Juliar expressed his support for Alderman Raden's motion. Alderman Rainey stated
that she is not willing to support production guidelines at this time, but
expressed interest in knowing whether the City has received complaints throughout
the city concerning media productions. Assistant City Manager Judith Aiello
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 12, 1988.......... Page Six
indicated that the City had received complaints concerning filming at the Sheridan
Road Arts Center. There being no further discussion, the Committee voted 6-0 to
recommend that the City Council not adopt media production guidelines.
Docket 238-12A-88: Ordinance 91-0-88 - Authorizing Sale of Mulford/Dodge Parkin?
Lot - The Committee voted 6-0 to recommend City Council introduction of this
ordinance.
Docket 239-12A-88: Ordinance 93-0-88 - Parking Meter Time Limit in Outivinr,
Business Districts - The Committee voted 6-0 to recommend City Council introduction
of this ordinance.
Docket 240-12A-88: Ordinance 94-0-88 - Two Hour Parking in Lot #60 - The Committee
voted 6-0 to recommend City Council introduction and adoption of this ordinance.
Docket 241-12A-88: Ordinance 95-0-88 - Parking Restrictions on Maple Avenue between
Emerson Street and University Place - Alderman Summers expressed his concern over
the impact on this proposed elimination of parking on Maple Avenue on people
visiting Primm Towers. Alderman Nelson suggested that in the current situation all
day parkers can park for free along Maple Avenue. He expressed his belief that
there needs to be a more comprehensive look at parking along Maple Avenue. The
Committee agreed to hold this matter over for further consideration.
Docket 242-12A-88: Ordinance 96-0-88 - Parking Meter Limit in Lot #62 - Alderman
Rainey noted that in providing short term parking in Lot #62, the old Dominicks
Lot, the City had done what was requested by the Chamber and tenants of the Carlson
Building when this lot was opened. It was noted by the Committee that the study of
lot usage indicated that very few short term parkers were using this lot. Ira
Golan of the Chamber of Commerce emphasized that the Dominicks Lot had only been in
operation for 3 112 months and that there was a need for signage at the Sherman
Avenue Garage. the Church/Chicago Parking Garage construction site and at the
parking lot on the old Dominicks site which indicated the availability of
alternative parking in this lot. Traffic Engineer David Jennings indicated that
these signs have been ordered and will be placed in approximately two to three
weeks. The Committee then voted 6-0 to table this ordinance and will determine a
date for reconsideration of the ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 220-11B-88: Ordinance 82-0-88 - Special Service District 04 Tax Levy - The
Committee voted 6-0 to recommend City Council adoption of this ordinance.
Docket 221-11B-88: Ordinance 84-0-88 - Amending the Hoot Program - The Committee
voted 6-0 to recommend City Council adoption of this ordinance,
Docket 222-11B-88: Ordinances 85-0-88 and 86-0-88 - Class C Liquor Licenses - The
Committee voted 6-0 to recommend City Council adoption of these ordinances.
Docket 223-11B-88: Ordinances 87-0-88 - Release of Easement at Green Bay and
Simpson - The Committee voted 6-0 to recommend City Council adoption of this
ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
December 12, 1988.......... Page Seven
Docket 224-11B-88: Ordinances 88-0-88 - Authorizing Negotiation for the Sale of the
HulfordlDodRe Parking Lot - The Committee voted 6-0 to recommend City Council
adoption of this ordinance.
OTHER BUSINESS:
Senior Citizen vehicle Sticker Rates - Alderman Raden stated that she is not in
favor of a blanket senior citizen discount for the purchase of City of Evanston
vehicle stickers. Alderman Raden moved that the Committee recommend City Council
approval of a program whereby a 50% reduction would be provided for those senior
citizens who are certified under the State circuit breaker program. She emphasized
that this discount would be based on income and need. The Committee voted 6-0 to
approve Alderman Raden's motion effective with the sale of 1989 vehicle stickers.
Antique Car Stickers - It was noted that the 1989 rate for these vehicle stickers
had also been increased. Staff informed the Committee that vehicles 30 years old
and older are considered antique cars. The Committee chose to take no action
regarding the new 1989 vehicle sticker rate for these vehicles.
There being no further business, this meeting was adjourned at 9:00 P.K.
Respectfully submitted,
Bruce Zimmerman
11 ' III�III M 1 11 ' A In I I I n 0 1 1 1 Iq I. I . .