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HomeMy WebLinkAboutMinutes 1987EVANSTON PLAN COMMISSION MINUTES Wednesday, January 14, 1987 . . Room 2404 - 7:30 P.M. CIVIC CENTER MEMBERS PRESENT: Brdslin, HIll, Petterson, Seidman and as,..- MEMBERS ABSENT: Belmonte, Nevel and Perkins STAFF: LIndwall APPROVAL OF MINUTES Mr. Petterson moved approval of tha.. December`.minutes as wrltte'r.; Seconded°by:Ms. Hill. Motion passed. No nays. COMMITTEE REPORTS Downtown Committee Mr. Peters reported that the Downtown Committee had met to review 'the results of the first three presentations and reviewed the schedule for the remaining presentations: .Mr. Peters noted that the City Manager had suggested a report to the City Council following the Initial round of presentations. The Committee expects to have a more detailed status report at the ;1 next Plan Commission meeting. Comprehensive General Plan Committee Ms. Hill reported that the Committee had met, that staff had subsequently assigned responsible groups for each strategic activity and that she was In the process of preparing a computer printout of the activities each agency Is, responsible for. A Committee meeting will be held prior to the next Plan Commission meeting to discuss next steps. Mr. Peters asked if any wcrk had been done to establish priorities. Ms. Seidman suggested trying to divide activities into near and long-term groupings In order to prioritize the Committee's work program. It was also suggested that the Downtown Committee take responsibility for incorporating the activities relating to the Downtown Into that planning effort. Custer/Callan Ms. Breslin reported that progress is being made slowly on acquisition of the properties i:+r this project. At the moment, the City Manager's office and committee are considering how to deal with the properties presently owned by the City. CD Committee Ms. Breslin reported that the Plan Commission's recommendation had remained In tact through the CDBG budgeting process, but that the City had subsequently learned that Evanston's grant had been reduced by $200,000. The CD Committee Is scheduled to meet on January 20th to ( 'y make the necessary local cuts. Evanston Plan Commission Minutes - January 14, 1987 Page Z J� NORTH SHORE CHANNEL MARINA POSITION STATEMENT �'-" Mr. Peters stated that he had spoken with representatives of the Corps of Engineers who Indicated that they had not yet received written approval for the reconnaissance study for the project, and now felt that It was unlikely that the project would be funded. Chairman Peters suggested that the draft position statement be modified to more accurately reflect the project's current status. There was discussion concerning Importance of adopting a position with respect to this project even if it does not receive funding for the current year. The draft statement was reviewed and amended to , !fleet the fact that MSD approval will be requlred before the project could proceed, that the project could increase pressure for conversion of open space_ for parking, that the narrowness of the channel could pose safety problems. A reference- to the Comprehensive General Plan policies concerning preservation of the canal lands as open space was also added. Ms. Hill moved adoption of the position as amended. Seconded by Mr. Yas. Motion passed. No nays. There was discussion concerning how best to advise other communities -and agencies of the position taken by the Plan Commission. It was felt that the best means for doing this would be to send a letter and Copy of the memo to the appropriate parties advising them of when the recommendation would be considered by the Planning and Development Committee. 1987 WORK PROGRAM AND OBJECTIVES Commissioners present began this discussion by listing Individual topics they felt should be c considered by the Plan Commission during 1987. Each member then Indicated his or her preferences for committee assignments as follows: Implementation of the Comprehensive General Plan Annual Report of the Plan Commission for 1986 Downtown Plan Public Input on the Downtown Plan Research Park Moniroting Library LIaison Custer Callan Green Bay Road Implementation/Small Projects (for example: development of improvement recommendations for the concrete triangle at the Emerson/Green Bay Intersection) Neighborhood Business Districts (consideration of Issues of change of use, ownership as well as physical condition that will affect the future of neighborhood business areas) Hill, Seidman Hill, Peters Nevet, Petterson, Seidman and Yas Hill, Petterson and Seidman Seidman Hill Breslin, Petterson, Yas, and Nevel Yas and Breslin Seidman, Petterson, Breslin, r Yas, and Hilt Evanston Plan Commission Minutes - 3anuary 14, 1987 Page 3 Zoning Ordinance (recommendations concerning la6d:' Petterson and Breslin use changes and other zoning references) Capital Improvements Program/Wish List (help with .:Peters and, Seidman updating the Capital Improvement Program and possible development of a capital Improvement wish fist book for Evanston) CD Committee Representative 'Breslin', Economic Development Committee Representative Belmonte * Could be subcommittee of Downtown P!an Committee Following discussion, it was agreed that this list be reconsidered at the next Plan Commission meeting so that other Commissioners and new associate members could Indicate preferences for assignments . It was agreed that possible committee groupings and chairmanships would be determined at the February meeting. APPOINTMENT OF ASSOCIATE MEMBERS Mr. Petterson moved that Laurie Marston be appointed are associate member . of the Plan Commission. Seconded by Ms. Hill. Motion passed. No nays. C7) OTHER BUSINESS Mr. Peters read a letter from Jim Saag concerning his resignation as an associate member of the Plan Commission. He stated that he would write a letter thanking Mr. Saag for his service to the Commission. Lis. Hill reported that the Human Services Committee had voted not to cut the energy education position from the budget. Ms. Hill also suggested that Commissioners who will be remaining on the Commission past 1988 start thinking about whether they are interested In becoming vice-chairman next year since both she and Mr. Peters will be going off the Plan Commission at the end of 198& There being no further business, the meeting as adjourned at 9:20 P.M. Staff: Date: 1AII& 7Y40-1s2 iY EVANSTON PLAN COMMISSION MINUTES Wednesday, February 11, 1987 Room 2403 - 7:30 P.M. CIVIC CENTER MEMBERS PRESENT: Beimonte, Breslin, Hill, Peters, Petterson,"5eldmant and Yas. ASSOCIATE MEMBERS PRESENT: Marston and Foster MEMBERS ABSENT: Perkins and Neve1 STAFF: Carter L APPROVAL OF THE 3ANUARY 141,1987 MINUTES =_! Mr. Petterson moved approval of the January 14, 1987 minutes as .written."'Secondid'by Mr. Belmonte. Motion passed. No nays, IL APPOINTMENT OF. NEW ASSOCIATE MEMBER Mr. Petterson moved to recommend the appointment of Lyle Q. Foster as an associate member of the Plan Commission. Seconded by Ms. Hill. Motlon passed. No nays. Chairman Peters and members of the Commission welcomed Mr. Foster as a new member. III, COMMITTEE REPORTS Downtown Committee Chairman Peters reported that the Downtown Committee had made 9 separate presentations on the issues involved In a Downtown Plan. The latest presentation was made to the Zoning Amendment Committee because of the parking Issues that they were beginning to examine. Chairmar. Deters identified :nventure, the Preservation Commission, the Preservation League, the City Chamber Committee, the Chamber Board, and contrasted the differences between these meetings. Still remaining are the Research Park Board, the Development Committee of !nventure, and the Library Board. Chairman Peters announced that following the meeting with the Library Board, the Downtown Committee would meet again to synthesize the results and present some summary at the next Plan Commission meeting. Mr. Carter commented that there had been very little direct interest expressed in participating in a planning effort with the Commission. He thought it unlikely that the Commission would be able to recruit someone from each organization as originally anticipated. There was general discussion as to what more had to be done to draw other organizations into the process and it was felt that the planning effort had to move somewhat further ahead before this could be accomplished. Mr. Carter noted that there would be an article in the next city newsletter telling of the Plan Commission's interest in the Downtown and their desire to solicit citizen opinion on the subject. Comprehensive Plan Committee Ms. HIll reported that the Committee was continuing their work on developing a strategy for Implementing recommendations of the Comprehensive General Plan. The Plan's recommendations were being processed by computer and the Committee would next meet to assign priorities among the recommendations and identify groups responsible for Implementing specific sections of the Plan. Ms. Hill commented that the Committee may wish to review the Plan a little more closely to see if anything important has been omitted simply because it didn't make Its way to the "Moving Ahead" section of the Plan. Evanston Plan Commission MInutes - February 11, 1987 Page 2 Community Development Committee _i Ms. Breslin reported briefly describing the strategy that the Committee followed on dealing with the proposed Federal cut In the CD program. She felt that the cut was unlikely, however. Ms. Breslin also reported on the windfall funds which the special Housing Committee is working on allocating. She reported that the Housing Coalition had gotten a grant from them to rehabilitate a multi -family building. Ms. Breslin elaborated on the windfall dollars which had become available through the City's earlier participation in a mortgage revenue bond program and indicated that there was something over $1 million involved. Much of it was likely to go Into a special fund which would generate interest to help fund special projects over a long period of time. Economic Development Mr. Belmonte reported that the Economic Development Committee had recommended the settQtion of a co -developer for the Research Park. Shaw and Associates would replace the Carley Capital group. Mr. Belmonte reported that the developer would absorb the planning and marketing costs for the first year and that they would be given the opportunity to package sites for development. It was anticipated that some modifications In the existing master plan would be likely to be made. IV. WORK PROGRAM AND OBJECTIVES FOR THE COMMISSION IN 1987 Chairman Peters reviewed the work that Commission members had done at the previous Plan Commission meeting and characterized much of the work program as continuing efforts on projects already underway. He felt that the collective consensus was to give emphasis to completing what had been started. He suggested reviewing the list compiled last month for grouping of topics under common headings. He saw the Implementation of ;he Comprehensive J General Plan and the annual report of the Plan Commission as the task of a single committee. Also, the Downtown flan, the public input on the Downtown Plan, Research Park monitoring, and library liaison, as falling generally under the purview of the Downtown Committee. Commission members discussed what, if any, role they might have with regard to the development of the Research Park and Mr. Carter explained that the board would be doing most of their own work on planning with very little opportunity for additional Input. He explained that the Research Park was meant to be a relatively Independent organization free to develop within certain constraints. He felt the independence of the organization was important to Its success and its function, but that there might be opportunities for comment on certain proposals. Commission members asked about how they would know when It was app;-Oprlate to comment or whether there were any particular check points in the evolution of the Research Park where they would be coming back to the City or where comment might be appropriate. Mr. Carter emphasized that what was important in the development of Research Park was that they have a plan and design guidelines which would be followed to create a complex that looked good and functioned efficiently rather than just allowing it to develop as a series of independent and unrelated structures. Commission members felt it would be helpful to the Research Park to invite comment from organizations such as the Commission as they proceed to refine their plans and designs. It was felt that the Plan Commission would be supportive rather than critical and might have helpful comments. Commission members also discussed means of identifying and presenting their particular interests and concerns to the Research Park Board. In discussing the neighborhood business work program item, Ms. Breslin pointed out the need to take a look at what is making some of the districts prosper while others seem unchanged and to examine whether the likely future of some Is for either pedestrian oriented or automobile oriented shopping. In particular, she felt that the segment of Chicago Avenue, south of Main Street, deserved a close look. Ms. Hill also felt that Central Street deserved some examination because of the changes taking place there. She expressed some concern about the future of the street when a number of current merchants retire in the near future and what that might mean for the character of the street in years ahead. Wy 1. . Evanston Plan Commission Minutes - February 11, 1987 Page 3 Chairman Peters felt that the list of activities and committees divided themselves Into two groups: one which should meet regularly as a standing committee; and a second group which would meet periodically or on demand. He saw the Comprehensive General Plan Committee and the Downtown Committee as two that needed to meet on a regular basis. Chairman Peters requested that the Commission proceed with the three primary committees of Comprehensive General Plan, Downtown, and Neighborhood Business Districts. He would ask for volunteers for chairman for each of these committees and, failing that, would appoint a chairman for each. Fie requested that the secretary regroup the work program items Into committees and distribute for Commission members. Mr. Carter requested that as the groups were formed and their membership solidified, that they develop a specific set of objectives for achievement during 1997 and an overall statement of how they saw their mission. Y. OLD BUSINESS Chairman Peters reported that he represented the Plan Commission on the marina resolution before the Planning and Development Committee. The Committee unanimously endorsed the Plan Commission's position on opposing the marina. The Mayor was asked to notify all Interested parties of Evanston's position on this project. He reported that the Planning and Development Committee was very pleased with the Plan Commission's succinct statement on the subject, Ms. Hill reported on the recommendation before the Planning and Development Committee concerning :he rehabilitation of the two lakefront park shelters. She traced the history of funding for this project and the progressive Increase In estimated cost as It was upgraded from merely replacing washrooms to a full restoration. She commented that the approach was the right thing to do, but the changes had not really come before the Plan Commission. The Plan E - Commission's original statement on the projects for the lakefront was to give the park shelters the highest priority, but at that time, the numbers were greatly different than they are now. Ms. Flill felt that the Plan Commission needed to be brought up to date on this project before the could effectively take a position on It. Mr. Carter Indicated that, with the present bids, there would not be enough left in the park fund to do all of the projects original!y projected for It. The question became, what would become of these projects? Mr. Carter indicated that one possibility would be to Include them In the subsequent bond Issue which would be coming up for shore protection in this next year. In spite of the new high cost, there still remained the question of what to do with the lakefront buildings. The question of the need for major rehabilitation would not go away and has to be dealt with. lair. Carter felt that It would be a better investment to achieve the kind of overall visual Impact on the lakefront with renovation and restoration than to simply redo the washrooms at considerable expanse and still not upgrade the buildings. Mr. Yas raised the question of how the overall design of the buildings, the pathway and parking lot all integrate with one another and the master plan for the lakefront. Chairman Peters reviewed the priorities set by the Plan Commission at their earlier meeting as: 1) building restoration; 2) pathway Improvements, 3) Dempster/Greenwood parking area, and 4) boat ramp parking area paving and drainage. The Plan Commission had further recommended that the money be spent now rather than set aside In hopes for matching grants in the future to stretch the funds. Mr. Carter was asked what the Impact would be upon the projects proposed for the lakefront should the entire park fund be absorbed by the renovation and restoration of the park shelters and what would have to be eliminated. Mr. Carter responded that rather than eliminating projects they would probably be deferred to subsequent years. The deferrals Included modifications to the pathway system and upgrading the strip bet veen Greenwood and Dempster. Evanston Plan Commission Minutes - February 11, 1987 Page 4 Chairman Peters asked what positlon the Commission might take which would be helpful given the limited amount of Information they have at this time. Mr. Carter responded that If the Commission still felt that work on the buildings, regardless of their increased costs, was the top priority and that the remaining projects should be deferred Instead of abandoned, that position would be helpful. It the Commission did not feel that they had sufficient Information to take any position, then they could demur. Mr. Yas felt that the Issue for the the Plan Commission was not the cost but what was going to be done, the way it was going to be done, and the priorities. It was agreed that the Commission would stared by their original motion that the buildings would come first In the expenditure of funds the Improvement of the lakefront. Mr. Carter reported that the Planning and Development Committee would also have before them, their final review of the new sign ordinance which he hope-d would be adopted by the City Council that evening. He reported on a long list of changes that had been submitted at the last minute at the subsequent Planning and Development Committee meeting, but he felt that this Issues could be dealt with quickly and that the sign ordinance could go forward at the next meeting. Mr. Carter reported that the planned development for the Wilson Estate would also be before PIanning and Development Committee on the twenty-third. Chairman PP:ters reported on having stated the Plan CommissIon's position at the Zoning Board of Appeals meeting earlier. He had expressed the Plan Commission's support for the plan as having been brought before the Plan Commission by the developer and the architect. He reported that there was some fast minute concern about haw to handle small detailed changes In some of the elevations which were bound to occur without dragging the entire development through the zoning process. He reported that this had been resolved by the use of the Technical Assistance Committee of the Preservation Commission and the approval of the City Manager for minor changes. Since this was the first application of the new planned development ordinance and control of elevation y details and materials was new territory, there was a fair amount of confusion on how this would best be handled. VI. NEW BUSINESS Mr. Yas reported on a meeting with the Dewey Community Conference concerning a proposed expansion for the Rotary International Headquarters. Present were members of the Preservation Commission, Dewey Community conference representatives, the Preservation League, and Mr. Yas as a member of the Dewey Community Conference. He described the characteristics of the new addition and two concerns that were expressed about this proposal. One was the landmarks preservation concern which Involves two landmark buildings on the north end of the site Among the proposals for handling this would be to move the landmark structures to another site. Mr. Yas also noted that there were some "contextual" concerns with regard to the style of the addition and its relationship to the neighborhood as well as some concerns about scale and massing. Mr. Yas had drafted a position statement to present to the Commission and following his presentation said that he would seek Plan Commission endorsement. He went on to describe the present building as done in stone with a split face which, because It Is a modular element, breaks down the scale of the building. Also, the building is divided into a Y-shaped, which again breaks down the massing of the building. He also felt that the punched window openings related to the residential area across the street. He went on to say that he was not opposed to the addition per se, but in the way that It related to the context of the neighborhood. The new addition uses ribbon glass, horizontal windows thus emphasizing the horizontal elements of the building w0ereas the existing one is vertically oriented. He felt the building had no relationship to Its surroundings and that the proposed design was not effective in breaking up the mass of the building. He thought there were measures which could be taken to make the proposed design more compatible with the original one which seemed to fit better into the neighborhood. Evanston Plan Commission Minutes - February 11, 1987 Page S _ He felt that Rotary was a very good neighbor and that they had every Intent of continuing to be a good neighbor, but that there was a need for some different guidelines for the architecture of the building. Mr. Yas stated that he had met with the Dewey Community Conference, the Evanston Preservation Commission and the Preservation League of Evanston In preparing a draft position statement regarding the Rotary International headquarters expansion. to the statement, five planning Issues were identified Including: traffic; siting; setback; height; and tone. Mr. Yas went on to note the recommendatlon that the project, because It Is located In a National Register Historic District, be made more compatible with Its environs by following the underlying Secretary of the Interior's Standards for Rehabilitation for designing the new addition. He noted that these guidelines do encourage contemporary design but move the design to more contextual appropriateness. Next he reviewed the preservation Issues and discussed the third alternative which called for moving the landmarks off the site. He felt that there was some possibility for accomplishing this. Mr. Petterson suggested that the Plan Commission adopt the guidelines with a cover fetter acknowledging Rotary for their willingness to consider ways for their proposed expansion to better fit within the neighborhood. Chairman Peters noted that many of the points in the position paper touch on policies contained within the Comprehensive General Plan and were supportable. Mr. Yas felt that the cover letter should Identify the parts of the Comprehensive General Plan that the Plan Commission is coming from In support of their position statement. Mr. Yas commented that Rotary would prefer a joint statement from all of the interested parties and that they have been very cooperative and supportive In this effort. Ms. Seidman moved that the Plan Commission join In the statement of the Preservation Commission, the Preservation League and the Dewey Community Conference as presented to them this evening and that an appropriate cover letter be written. Seconded by Ms. Breslin. Mr. Yas was i requested to write the cover letter In cooperation with the Planning Director. Motion passed. No nays. Chairman Peters announced that he would be attending a Place Name Committee meeting as the Chairman of the Plan Commission to consider naming a park at Florence and Mulford to be named the Hal Levinson Tot Lot. He asked If any members had personal knowledge they could pass onto him. Meeting adjourned approximately 10:00 P.M. Staff: Date: �� / { � 7 7 Y44/48 EVANSTON PLAN COMMISSION MINUTES Wednesday, March 11, 1987 . Room 2403 - 7:30 P.M. ASSOCIATE MEMBERS PRESENT: STAFF: OTHERS PRESENT: CIVIC CENTER Belmonte, Breslln, Hill; Seidman, and Yas Foster and Marston Carter League Observer Mlldced 3ohnson and -Beth ,Spencer APPROVAL OF THE FEBRUARY 11, 1987 MINUTES Mr. Belmonte moved approval of the February 11, 1987 Minutes as written. Seconded by Ms. Hill. Motion passed. No nays. • STATUS REPORT ON ROTARY Mr. Yas reminded Commission members of their joint position statement on the Rotary project. He told the Commission that he had a letter in response from Rotary expressing their desire to work together with the special committee to achieve a satisfactory project. Mr. Yas went on to state that the members of the special committee of architects would be meeting with the Rotary people to see if they could get some modifications In the design to have the proposed building to relate better to the surrounding neighborhood. He indicated that the application may go through Planned Development rather than the variation route which would offer a less cumbersome zoning path and provide more legitimacy for the comment upon fenestration of the building. Mr. Yas explained the principal problems of the present treatment of the proposed building. Mr. Perkins commented that the context Issues were important ones and that they should stay with the same materials and general theme rather than creating abrupt changes. There was discussion on how the block between Ridge and Asbury was a transitional zone from the Downtown to residential areas beyond and how important It was to have the west facing facades compatible with the neighborhood. Mr. Carter discussed the advantages of reviewing the project under Planned Development as opposed to seeking variations. He stated that the variation route was very awkward because the RS zone in which the building is located really was not designed to accommodate this type of building or Its expansion. He felt better development objectives could be achieved under the Planned Development route. Mr. Yas discussed how the facade might be charged to make It more compatible with its surroundings. COMMITTEE REPORTS Downtown Committee Mr. Petterson reported on the presentation the Committee made before the Research Park Development Committee. He indicated that Committee Members had a good response to the r. nCommission's report and assurances that they were on the right track. They concurred with some of the same Issues such as quality, over building, signage, etc. Mr. Belmonte commented E Evanston Plan Commission Minutes - March 11, 1957 Page 2 that the RPI people came across as very sensitive to the same type of needs that the Plan Commission was concerned with particularly such things as over building, preserving some distinctive architecture, and human scale. They had suggested that in future meetings the J Commission members get together with the new developer for Research Park and Northwestern University representatives. Mr. Carter commented that it was interesting that the developer in the group was the one most supportinve of the Plan Commission's approach which emphasized such things as rehabilitation and restoration rather than large scale redevelopment. Chairman Peters commented that he had received a letter from Barry Lundberg expressing his interest in contributing to the Downtown planning process. He received another letter from the Commission on Aging expressing concern about the relocation of the Levy Center and the desire for centrally located space in Downtown. They wished to be included on the Plan Commission's agenda. Discussion followed on how to include those who had expressed an Interest in the Downtown planning process in the future work of the Commission. It was agreed that this topic would be discussed at the next Committee meeting. Ms. Hill brought up the question of the meeting with the Library Board and what kind of visionary approach they might be using in planning the library of the future considering such things as computers, audio and video tapes, and other technological changes. Ms. HIll was asked to contact Don Wright for a response. Mr. Petterson reported on the Committee's meeting with the Library Board and their interest in the Plan Commission's project. Chairman Peters observed that out of the discussion there were two Downtown potential space users including both the library and the Levy Center which ought to be Included on the agenda of the Downtown Committee. Mr. Carter reported on the meeting of the Downtown Committee which discussed different approaches to preparing a plan for the Downtown. They had considered not doing the plan in a traditional format but something more interesting and Immediate. He felt that a somewhat different approach was necessary to capture the interest of the various parties who have some involvement in the Downtown. There was an Interest in trying something a little more upbeat and interesting with less emphasis on heavy data and wordy statements. 5ince the Plan Commission did not "own" any of the Downtown projects or programs, they would have to be pursuaslve in how they presented their material to capture the interest of those who were making the decisions about the Downtown. 113e went on to explain a composite drawing which identified several segments of the Downtown Plan or topics that ought to be considered for one. He demonstrated two traditional approaches, a policy plan approach and the physical plan approach. In other segments of the drawing, he illustrated what actions were currently taking place in the form of propose., ^rojects or programs. In another segment he identified all the various actors that either influence the Downtown or are influenced by it. In another segment, he outlined the needs for the Downtown. Under the issues segment he began with a symbol of paradox which included the preserving of a pleasant environment and enhancing economic growth. Other issues were also outlined. He felt the outline covered the Downtown in a fairly global way and that the challenge would be how to tie together the various pieces In relationship. He did not feel that the traditional planning outline for doing a downtown plan would be effective and that it would be more important for the Commission to focus on particular aspects that were especially Important rather than being comprehensive for the sake of being comprehensive. He stressed that there were actions being taken and continue to be taken white the Commission studied the long range plan. He contended that it was the actions which drove the planning process. He felt it was important for the plan to be able to influence the projects and developments coming up. Mr. Belmonte responded that the drawing made it clear to him how Evanston's Downtown was very different from many others, that is, the dynamic nature of the Downtown. Unlike many y others, Evanston has so many things taking place that their problem is one of creating a focus, not a problem of severe physical or economic crisis. Ms. Marston pointed oirt that there was some apparent surprise at how sensitive the RPI group was to Issues of preservation and how much more sensitive the preservation people were to the economic needs. It seemed to her that we were not as far apart as perhaps originally thought. Evanston Plan Commission Minutes -March 11, 1997 - Page 3 Cominisslon Members discussed the time and purpose for the next Committee meeting at which r they would brainstorm on the objectives and purpose for the Downtown Plan. Mr. Nevel requested that the staff draft a statement of purpose and objectives for them to review at that meeting. Comprehensive Plan Committee Commission members reviewed a breakdown of the categorization of the "Moving Ahead" statements in the Plan. Ms. Hill explained the format and stressed that the "Moving Ahead" statements were merely examples and not necessarily complete as far as plan recommendations are concerned. They represent a limited number of actions that were suggested. They were classified under four headings: on -going; Immediate need to begin; future short-term; and future long-term. The report Identified the section of the Comprehensive General Plan from which the recommendation came, the action proposed, the responsible agency, and the status according to the four categories. She suggested that the second category of need for Immediate action be examined by the Commission and assignments made either to sub -committees or taking the recommendation to appropriate responsible agencies for action. Commission members found the information helpful but requested that a cleaned-+ip version, eliminating the repetitions would be even more useful. Chairman Peters expressed his disappointment going back to the PIan for more information on some of these specific subjects and finding it wasn't there. Mr. Carter commented that what was mibsing was really the next step in the Comprehensive Plan and that was preparing strategic plans for the policies and recommendations contained In the Comprehensive General Plan. He pointed out that this was the juncture at which the Commission now found itself with regards to the Plan. We now become selective in pursuing more specific recommendations to see them implemented. Chairman Peters observed that the great concentration of recommendations within the Immediate needs category were in the Downtown area. Discussion focused upon an item called the Southwest Industrial Area and Mr. Carter explained that this area currently Is of very low value and contributes little to the economic base. In future years It may become a offshoot of Research Park where manufacture of successful prototypes developed In the Park could take place. Report on Economic Development Committee Activities Al Belmonte reported on the status of the Economic Development Committee's review of the Church/Chicago development proposal. Mr. Belmonte explained the modifications to the original design which now allowed the theater to be incorporated into the structure and for the residences to be brought down to the first floor level, thus covering the garage portion of the structure. He explained that the development could take place with minor variations In setback and height. He felt it was a superior design to the earlier ones presented. The Committee had postponed any decision on a particular design pending assurances that the theater would be financially able to participate in the development. Commission members discussed possible changes to the plan should the theater not be able to participate. NEW BUSINESS Chairman Peters noted a request from the Planning and Development Committee for the Plan Commission's comments on the planned unit development process and how it performed in Its Initial trial. Chairman Peter's observation was that there seemed to be a weakness In the process in terms of what the Interrelationships were between the reviewing agencies. In particular, the ZBA seemed to have difficulty in determining when they should let go of an item and defer to another group. This was particularly true of the preservation Items and the potential large number of minor changes that might have to be made In the Initial designs of the structures to be included In the WIlson Estate development. He felt that there ought to be a clear definition of who is to do what in review after the final sign -off by the Zoning Board. Mr. Carter explained that the WIlson Estate modifications were being reviewed by a technical sub -committee of architects on the Preservation Commission. He felt this arrangement can Evanston Plan Commission Minutes - March 11, 1987 Page 4 serve as an example of a good way to handle minor changes without running the developer repeatedly back to the Zoning Board of Appeals. Chairman Peters thought that it might make the situation more comfortable with ZBA if the ordinance said If there is some condition placed 4' ` upon a recommendation by either of the two reviewing agencies, a process could be set up whereby that commission would have some negotiating possibilities after the sign -off. The secretary was requested to draft a memo to the Planning and Development Committee summarizing the Commission's comments and noting that the Commission had no particular problem with the process and that It had worked reasonably well for them. Chairman Peters commented on receiving information concerning the standards for variation and observed that this did not appear to be an item that the Plan Commission would need to become involved in. Mr. Carter mentioned that the Commission Is up for their triennial review this spring. He reminded Commission members that they had made some critical comments the last time around concerning this process and particularly the format of the report. It had been the CommIssion's point of view that it was not a good device for communicating what the Commission is actually doing. There was very little exchange with the Planning and Development Committee at the time of the last review. Chairman Peters suggested that this time the Commission request at 10-15 minute time period with the Planning and Development Committee at which time there could be a candid exchange of their perceptions of what the Commission has been doing and its value to them. Commission members asked about the purpose and the origin of the triennial review and just what it was supposed to accomplish. It was suggested that perhaps the triennial review ought to be reviewed. It was suggested that Instead of filling out a complex form that a forum between the two agencies be held and that the opportunity to exchange Ideas be underscored as opposed to routine submittal of forms. Chairman Peters suggested that the Commission create the exchange between themselves and the planning and Development Committee In a way the Commission felt would best get their message across. ` DEFINING COMMITTEE PURPOSES AND GOALS FOR 1987 Mr. Carter distributed forms for each of the Committees indicating their membership, Y chairmen, and other pertinent Information. It was decided that each individual should attempt to define :heir committee's purpose and then come back together again to see if a common purpose could be established. Mr. Petterson felt that the purpose of the Downtown Committee was to prepare a common vision of what the Downtown should be. He felt establishing common themes such as landscaping on the railroad embankments and treatment of Downtown stre+etscapes along with preserving landmark buildings were specific examples of actions carried out to support the purpose. Developing guidelines which would help achieve the common vision was an important mission of the Commission. Members discussed the difference between the overall purpose of the committee work, specific tasks and goals for 1997. Chairman Peters felt that the principal purpose of the Comprehensive Plan Committee was to implement the recommendations of the Compr^hensive General Plan. He suggested that the goals Include a specific number of c :ntacts wi 3 agencies responsible for various sections of the Plan as implementing groups. ier goals might include appearances before various committees of the City Council and testifying on behalf of certain recommendations which would advance the Comprehensive Plan. Mr. Carter suggested they also add a completion of a brief strategic plan document similar to the work done so far by Ms. Hill only with simplified tables and some narrative. Mr. Perkins suggested that this document deal more with tactics than with strategy. He felt overall directions were fine, but spurring action required tactics. Ms. Hill suggested that staff also be approached on Implementing the Comprehensive General Plan. It was pointed out that day In and day out decisions were being made by City staff on ' Items contained in the Comprehensive General Plan and that it would be worth while to make them aware of the document and Its recommendations. It was suggested that an action to be taken could be to present the Plan at a department head meeting. Evanston Plan Commission Minutes -March 11, 1987 r Page 3 The Neighborhood Planning Committee Included a great variety of tasks. It was agreed that they should meet and establish priorities as well as Individual assignments. Among the new priorities, Ms. Breslin suggested a look at some of the old commercial areas which may be subject to change, particularly the section on Chicago Avenue south of the Coronet Theater. She was concerned with preserving the pedestrian character of these segments. She felt any advance work done by the Plan Commission could help serve as a departure point for those making decisions about the area. Chairman Peters believed that the earlier wort; done by the Plan Commission on possible zoning changes to the "C" Districts would be helpful. ASSOCIATE MEMBERSHIP Plan Commission members reviewed an application for an associate member and agreed to have the Chairman meet with the prospective candidate for discussion. It was also brought up that it might be helpful If the Plan Commission invited special guests to attend and participate quite apart from being associate members. Meeting adjourned approximately 10:00 P.M. Staff: Date: 7Y11113 W MEMBERS PRESENT: EVANSTON PLAN COMMISSION MINUTES Wednesday, April 8, 1987 Room 2403 - 7:30 P.M. CIVIC CENTER Breslin, Nevel, Peters, Petterson,-Seidran, and Yas• . ASSOCIATE MEMBERS PRESENT: Marston and Foster MEMBERS ABSENT: Hill and Perkins ' OTHERS PRESENT: 3ames Currie APPROVAL OF THE MARCH 11, 1987 MINUTES With the correction noted to show that Mr. Nevel was present, Mr. Neves moved approval of the March 11, 1987 Minutes. Seconded by Ms. Seidman. Motion passed. No nays. COMMITTEE REPORTS Downtown Committee Mr. Petterson reported on the Committee's last meeting at which the staif presented a substantial amount of material on the Downtown Plan. The Committee had decided to delay further work on the Plan to get additional input from local businessmen as well as have Interviews on the street with shoppers and other users of the Downtown. Following these interviews, they would then work on a draft Plan to present to others who have expressed an Interest in being a part of the process. Mr. Carter suggested that the Commission go to the Council early with a topic outline of their intended approach as a means of alerting them to the general thrust of the Downtown Plan. This would be subsequent to the Interviews, but not be a finished document. Mr. Carter commented that the Committee's Intent was to "workshop" the Plan through a series of working meetings rather than staff presenting the Committee with a highly finished product for them to comment upon. The thrust would be to limit the meetings to one or two topics, focus upon those completely, and then have staff draft the text subsequent to the meeting. Chairman Peters commented that the group Consensus seemed to be one of moving ahead fairly rapidly with the report and not to do an In-depth analysis or Intensive study on particular topics. The next meeting date for the Committee was set for Wednesday, April 13th, at 5:30 P.M. The date for Interviewing persons In the Downtown was set for Saturday, April 25th from 11:00 A.M. to 2:00 P.M. Mr. Carter distributed a sample survey form to be used In the on -the -street interviews and asked for comments. Some of the Interviews would be put on video film and possibly edited later to reveal a cross-section of opinion for those who might be Interested. It was suggested that a zip code for the person being Interviewed be added to the form. Mr. Carter reminded Committee members of the need to complete the one-on-one Interviews with a number of downtown businessmen. Committee Chairman Petterson said he would be dividing these Interviews between Mr. Belmonte, Mr. Yas and himself. _ Comprehensive Plan Committee Ms. Seidman reported on the Committee's statement of purpose and objectives. One of the chief purposes Is to make the Plan more visible. They felt they needed to take the Plan "on the road". It was their suggestion that the Committee review what other groups are doing and, it Evanston Plan Commission Minutes - April 8 1937 Page 2 when something appropriate arises, notify them how it pertains to the Plan and have them make a presentation to the Plan Commission. The Commission can then take action by either making a position statement before the City Council or other appropriate body. The Committee also reviewed the prioritization as outlined In the Plan and made adjustments to them. She reviewed the Items given higher priority and Included Green Bay Road landscaping, train station landscaping, and the Transportation Center. The Committee's current task is to summarize recent activities of the past year related to the Plan and Identify the agencies that the Committee needs to be In touch with. Chairman Peters reported that the review of recent activities was a first step In preparation of an annual report. He observed that the Plan is now a year old and that this would be the appropriate time to summarize what has happened since Its adoption. He felt It would be very valuable to Identify the tangible things that have happened which are In accordance with the Plan. The Committee would then report back with a draft report to the full Commission at the next meeting. Chairman Peters suggested that other boards and commissions might be Invited to attend Plan Commission meetings to report on the status of their various projects or recommendations that might have a bearing on the Comprehensive General Plan. This would be a way of seeing if there are activities which she Plan Commission should mere actively support or a void which needs to be filled. Mr. Carter reported on his meeting with the City Manager who had expressed an interest In any follow up on the recommendations of the Comprehensive General Plan. The City Manager had asked to be advised of any items on which the Commission felt he could be of help. He had expressed some Interest In what the tactics would be for implementing Comprehensive Plan recommendations. Chairman Peters suggested that the annual report Include a list of actions and responsible agencies relevant to the recommendations of the Comprehensive General Plan. Mr. Nevel asked whether just a list of recommendations would be forwarded or whether there t tr would be some brief narrative as well. Chairman Peters commented that a number of the recommendations needed further flushing out. Ms. Seidman recommended that each recommendation be cited where it can be found In the Plan. Chairman Peters observed that It would be a good exercise for the Committee members to come up with a complete statement of recommendation as part of the preparation of this document. He felt on some items a clearer statement of intent was required. Chairman Peters raised the question about how the Plan Commission should present Itself at certain hearings on Items relevant to the Comprehensive Plan. He pointed out the difficulty of seeing Items far enough In advance to be prepared to comment and noted that the Plan Commission itself only meets once a month. He also pointed out the difficulty of being drawn Into a host of controversies with very little knowledge of the particulars involved. The combination of items coming up quickly and the Commission not having a great deal of information creates a difficulty for them. While the Commission could note that a certain item was covered In the Comprehensive General Plan, it Is hard to know in advance what the Impact of that particular statement might be. Drew Petterson observed that under a number of circumstances Is might be better to ask the agency to come before the Plan Commission on some of these issues. Ms. Marston commented that when the Plan is presented to City staff, It might be helpful to group recommendations by responsible agency. It was suggested that It would be better to simply present the Comprehensive General Plan since It touched on many more different departments. It was recommended that a brief presentation on the purpose of the Plan, some of its highlights and handing out individual copies of the Plan would make a good format for the meeting. The next meeting of the Comprehensive General Plan Committee was scheduled for April 23rd at 5:30 P.M. Evanston Plan Commission 'mutes - April 8 1987 Page 3 Neighborhood Plan Committee Ms. Breslin reported on the study of the Committee where they will be looking at small business areas that are In transition and try to develop some new land use possibilities. Specifically, they Intend to look at the Chicago/Main Street area and the Custer area. There are several under used and deteriorating facilities that are looking ripe for redevelopment and the Committee would like to develop some possible land use strategies for these areas so that when change comes along, the City won't be In a purely reactive position and will have some ideas for the area. She went on the describe some of the historical setting of the outdated land uses along Custer Avenue which were established before the zoning ordinance ever came Into effect. She suggested that one of the Ideas would be to encourage housing over stores as new development. This Is being done In some cities, but hasn't been seen much in Chicago In recent years. The Committer intends to look at areas where this has been successful. As a small project, the Committee is going to look at the small triangle under the viaduct between Emerson, Green Bay, and Ridge. One of their ideas Is to have a design class treat this area as a problem exercise. They are interested In seeing something done to improve this rather grim element which is at a major entrance to the Downtown and Research Park. Chairman Peters raised a question about last year's study recommending the rezoning of the Custer Avenue corridor. Ms. Breslin replied that this was being considered in their land use study but for nowp rather than have any massive rezoning, they are going to present appropriate examples of new uses. As these properties become available, the City will have a plan to show developers. She felt having a plan In hand as the uses change, would be the bast way to affect positive change. Mr. Carter concurred that simply changing the zoning would not necessarily create the new uses that were desired. He felt focusing attention on the potential might be 0more helpful. The zoning change could either accompany the proposal or follow. The main problem that the Planning and Development Committee had with the Commission's proposal for rezoning was the number of non -conforming uses which might be created. Mr. Carter reported on a proposed development brought before the Site Plan Review Committee for the 800 block of Chicago Avenue for the site of the Old Equity building. While the development did conform to Current zoning, It was a marked departure from the balance of the retail frontage on that block because of its parking arrangement In the front. He felt that this would be a very unfortunate kind of development for that particular site and that the parking really should be In the rear. He pointed cut how congested the parking lot was, especially with a single entrance and exit. There was not way for an automobile to exit If all of the stalls were filled except by backing out on Chicago Avenue. He stated that the Committee would be taking a hard look at this In the week ahead to see if another design solution could be worked out to keep the parking out of the front of the lot. Commission members expressed their concern over the development scheme. Chairman Peters pointed out that this block was in the area where the Plan Commission's classification of the shopping environment was for pedestrians. Mr. .tarter stressed the need for legislation which would prevent this type of parking arrangement In this kind of area. Mr. Carter pointed out that the developer needed a certain amount of store space to make it economically feasible and that options for the arrangement for this space was limited. Ms. Marston observed that the kind of undesirable development pressures being exhibited on this corner might make the Council more amenable to the suggestions of the Committee. Ms. Breslin stated that the Committee was in the process of getting slides and preparing a presentation to illustrate what they had In mind. It was felt that the timing was good to address the Planning and Development Committee on the problem. It was generally agreed that such items as rezoning and design guidelines for this area should be a high priority for all parties. zvansiton .t•i.an I�OMMLsslon Minutes - April 8 1987 Page 4 Capital Improvements Committee Chairman Peters reported on behalf of the Capital Improvements Committee and stated that he and Ms." Seidman had met with Ms. Undwall on the new capital Improvement program being prepared. He reviewed the Plan CommissIon's role in the previous 1984 Capital Improvements Program where the Commission set the philosophy and the tone for the details which :allowed. Subsequent updates to the CIP did not Involve the Plan Commission. Chairman Peters pointed out that It Is in the charge of the Plan Commission, according to their ordinance, to deal with capital improvements. He noted that the Plan Commission has been an advocate for adhering to the CIP on a number of occasions in the interim. He felt that there were several reasons why the Plan Commission should spend some time working with the Capital Improvements program again. The first was the funding needs which have occurred with the decline of revenue sharing funds and the increased pressure on CD funds making it more difficult to do capital Improvements with them. He also fainted out the Increasing need for maintenance of all kinds putting additional pressure on the limited capital dollars. Chairman Peters noted that there was a lack of Information available to demonstrate to the aldermen what might happen with deferred maintenance. He felt the Commission could play a role as an advisor to the Council by demonstrating a need for capital replacement and reminding them of needed capital additions as Identified In the Comprehensive General Plan. The Cip Committee would be familiarizing themselves with various staff reports on topics related to the capital Improvement recommendations. They would meet with department heads and city staff responsible for parts of those systems so that they would understand the basis of the recommendations. The Committee will also be reviewing the Comprehensive General Plan and making specific capital recommendations relevant to It. He felt It was Important for the Committee to prepare Itself to testify before others as advocates of the Capital Improvement Program. In response to questions, Ms. Breslin brought up the current policy on the fifty/fifty sidewalk program. She pointed out that it works very well when there Is a willing property owner who wants to make an Investment, but when that's not the case the sidewalk remains broken and eventually repaired with asphalt which is very unpleasing aesthetically. This can be just one more feature to depress an area already In difficulty. Ms. Breslin wanted to see the City assume more responsibility for the replacement of broken sidewalks, perhaps using CD funds In the target area. her. Carter felt that this might be appropriate use of CD funds in target arees, especially if whole segments of bad vialk could be replaced so as to achieve a greater visual impact. Ms. Breslin observed that a lot of work could be done on sidewalks for relatively little money. OLD BUSINESS Chairman Peters requested that a copy of the sign ordinance be sent to Plan Commission members. Mr. Carter reported on the current status of the Rotary expansion stated that they had abandoned their efforts to expand the present headquarters site and were buying the American Hospital Supply building downtown. Mr. Carter announced that a Sign Appeals Board was about to be appointed and that the Planning and Development Committee would no longer be hearing appeals. APPOINTMENT OF NEW ASSOCIATE MEMBER Mr. Petterson moved that James Currie be appointed as an associate member to the Plan Commission. Seconded by Mr. Nevel. Motion passed. No nays. Chairman Peters congratulated Mr. Currie on his appol►itment. Meeting adjourned approximately 8:50 P.M. Staff: _ Date: 7Y17/20 i EVANSTON PLAN COMMISSION MINUTES Wednesday, May 13, 1987 Room 2403 - 7:30 P.M. CIVIC CENTER MEMBERS PRESENTS. Perkins; Seidman; Belmonte; .Yas. Hill, Braslin, Patterson and Navel MEMBERS ABSENT. None ASSOCIATE MEMBERS PRESENT: Currie; Marston and Foster STAFF PRESENTS Carter . OTHERS PRESENT: Mr. Ross and Aid. Brady of the Housing Commission; and Housing Staff - Me. Talkington .. PRESIDING OFFICIAL:. Peters; Chairman APPROVAL OF MINUTES Mr. Belmonte noted that he should be listed as absent for the April meeting. With this correction, motion was passed that the April 8, 1987 minutes be approved. DISCUSSION OF COMPREHENSIVE PLAN RECOMMENDATIONS WITH THE HOUSING COMMISSION Chairman Peters introduced the guests from the Housing Commission, Sid Ross, Chairman, Aid. Brady, and Laurel Talkington of the staff. He reminded them of the Plan Commission's role in deveioping the Comprehensive Plan and explained that the Commission was interested in talking with those boards and commissions which might have a role in Implementing the specific recommendations contained in that plan. Mr. Ross indicated that he had reviewed the plan prior to the meeting and would go through its four basic objectives to update the Plan Commission on where the Housing Commission was on _ each of these. He stated that the goal of the Housing Commission was "to develop and work towards a plan for the development and maintenance of low and moderate income affordable housing." He explained the Commission's structure was broken down into ad hoc subcommittees which included: one on the Mayor's Housing Fund Committee; a single-family structure committee which focuses on the rehabilitation and is working on a strategy to deal with the boarded up homes in Evanston, as well as monitoring and reviewing the single-family rehab program; a multi -family rehab committee, which covered the landlord -tenant ordinance and issues of demolition and displacement, and transitional housing. He indicated that the Housing Commission was interested in maintaining the quality of the diversity of housing in Evanston and yet not making it too difficult for low and moderate income families to stay in Evanston. He indicated that this is sometimes a difficult goal to maintain because the interest in Evanston tends to push up vents and cost of housing. Evanston Plan Commission Minutes - May 13, 1987 Page 2 In reviewing the Comprehensive Plan, Mr. Ross commented on the major objectives. He indicated that nothing had been considered on the question of the conversion of large older homes. should they become unmu-ketable had not yet been considered but it would be looked Into. The objective calling for encouragement of development and redevelopment of housing in various types and price ranges was going to be addressed with programs under the housing fund and the rehab programs. He indicated that they were also participating in available housing programs such as rehabilitation services. On the issue of elderly housing, he stated that nothing had been done yet but they are looking into the question of transitional housing. He also felt that they were addressing the policy on maintaining and adequate supply of moderately priced rental housing in Evanston. Under the second main objective '"identify areas of housing deterioration and direct both public and privates resources to its upgrading", he stated that the Housing Commission was pursuing CD funds for rehab and looking at blighted areas. Under the Improvement of energy efficiency of residential properties objective, he stated they were not addressing this, per se, but it Is addressed :eider the rehab program. which, as a matter of policy goes first to correcting safety problems and secondarily to energy efficiency. Under the fourth objective, "to help Evanston residents cope with serious housing problems' he said that the Commission is pulling together all of the housing efforts of the various boards and commissions to help coordinate and focus these efforts. In summing up, he felt that most of the Comprehensive Plan's recommendations are being addressed to one degree or ancther by the Housing Commission and that none had been rejected. He looked for some solid success with the use of the $2.5 million Housing Fund and through picking up the pace of the rehabilitation program. Aid. Brady discussed the challenge of maintaining housing and keeping it affordable. She went on to explain how the $2.5 miUion housing fund came about and how helpful it might be in meeting this challenge. She explained that the Mayor's committee has been looking at ways in which to use this fund and they have selected a goal of creating affordable housing as their main thrust. They have developed three main targets: 1) the boarded -up homes in west Evanston to be purchased and rehabilitated; 2) affordable multi -family housing; 3) transitional housing for single women and their children. She went on ' o describe the Evanston Housing Coalition proposal in which 80% of the project cost will have to come from the public sector. She used this example to dramatize the difficulty in creating affordable housing in Evanston. She stressed that it is a national problem. but even greater in Evanston because of tine higher prices. She stated that they were very excited about the money available through the special housing fund and were not anxious to give it away all within the first year and were looking for ways to leverage that money for the greatest gain. - Mr. Carter asked Aid. Brady about a project that the Plan Commission is pursuing at Custer and South Boulevard and wondered whether money might be available from the fund to help with land acquisition to create residential redevelopment on that site. The objective of the Plan Commission and the Custer project is to create more affordable owner -occupied units by creating semi -finished structures which would then be sold a less cost to be completed by the owners. Ms. Breslin amplified the Plan Commission's interest in the site and proposed project and described the benefits to the neighborhood. Aid. Brady complimented the Commission on their work and stated that they enjoyed a great deal of credibility and that any idea they put forth would be taken seriously. She felt that if the Commission had a solid plan for the site, the Mayor's committee would look for a way to assist. Evanston Plan Commission Minutes - May 13, 1987 Page 3 Ald. Brady encouraged the Plan Commiss:ion to take an interest in the housing goal which was established for the Research Park. She urged that a percentage of the units built be set aside for moderate income. Such a position is going to be taken by the Housing Commission and Ald Brady felt the earlier advocacy positions on the Research Park were taken, the better the results would be. Mr. Carter commented that the Plan. Commission should have an opportunity to comment sometime during the month of June, possibiy at the Economic Development Committee meeting that month. Mr. Currie raised questions about the interest of IDHA and the type of project and sites they were looking for. Mr. Carter and Ald. Brady responded to questions about IDHA policy and program. Mr. Currie asked whether there were funds available for job training in connection with some of these projects so that their costs might be reduced and other objectives met. Ald. Brady's response was that it is difficult to combine such programs and expect to save money. Chairman Peters inquired as to what kind of balance the Commission was looking for when it spoke of affordability. He asked whether they were looking at certain income levels and whether some of these were declining. Mr. Ross said there was no formula, just a concern that housing is becoming unaffordable to some local residents. He stated that in the absence of federal assistance it would take more local public money to maintain the present level of housing in the future. Chairman Peters observed that. as in the case of the Chicago Avenue demolition, once an affordable unit is Iost It isn't replaced. Ms. Hill raised questions about housing for the elderly noting the large number of elderly living in Evanston. She asked if that was not a topic that some board or commission ought not to be addressing. Ms. Talkington responded that the Commission on Aging Is working on the issue of housing for the elderly. Ald. Brady noted that the approach to housing issues is highly fragmented among many organizations, each with their own special interest. She saw the Housing Commission's role similar to that of the Plan Commission in their desire to coordinate the approaches in a more comprehensive way. his. Marston noted that one of the few areas whore housing assistance is available is from the federal government for elderly housing. Chairman Peters asked whether there was a housing plan for the City. The general consensus was, that although Evanston had done a number of things in the housing arr -4„ there was not a housing plan as such. Ms. Breslin asked whether the Housing Commission was going to study definitions of affordable runts and present a program for achieving affordable housing. She also raised questions as to how programs of affordable housing could be supported. She did not think the $2.5 million would actually go very far. Mr. Ross responded that the Housing Commission is looking towards setting up some sort of permanent funding which would maintain a sizeable portion of the money to be carried forward and leveraged rather than being quickly spent out. Ald. Brady estimated that the annual Section 8 subsidy in Evanston would be worth about $5.000 per year. his. Breslin felt that the financial realities of support for housing had to be considered very early in the program because the costs are so high. Ms. Breslin asked where the Housing Commission had started to look at the problem of homeowners who can no longer afford to live in their home. Had the Housing Commission considered programs of transition involving managed rentals or some form of reverse mortgage in an attempt to keep people in their homes and later have properties revert to the City to be recycled. Mr. Ross replied that the Commission had not yet looked into that problem. Aid. Brady responded that the City's program that might be somewhat similar to that is the title transfer program for rehabilitation. There was general discussion as to whether or not it would be an advisable thing for the City to go into the housing business. Mr. Perkins reminded everyone that the current interest rates are not permanent ones and elaborated on the range of possibilities. Evanston Plan Commission Minutes - May 13, 1987 Page 4 In responding to an earlier statement about the City not being In the housing business, Mr. Belmonte speculated as to whether or not that might be appropriate under a housing r -thority to coordinate all of the actions which are now spread through so many groups. It woult 're wise to have a single authority which could develop, manage rehabilitation, and generally deal with housing problems. Mr. Ross responded that there has been discussion on this topic and that originally it was thought that the costs would not be worth it. The idea was recently reevaluated and, in view of the sharp reductions in various federal subsidies, it was thought to be even less workable than before. Ald. Brady indicated that the new Housing Commission may be taking another look at the subject: Mr. Ross, however, expressed doubts that it would be possible to get public support for the size of the funding required to do a successful program. Chairman Peters asked whither there would be money returning from the rehab loans. Mr. Ross responded that there are already funds coming back. Chairman Peters asked whether the Housing Commission had any opinions on housing In the Downtown. Mr. Ross responded that the Commission had not considered the Downtown except for the Research Park. Mr.Ross requested that the Housing Commission receive any of the Plan Commission's minutes that deal with the subject of housing in the future. Chairman Peters thanked Ald. Brady and Mr. Ross for sharing ideas with the Plan Commission. Chairman Peters reminded Commission members how they came to invite the Housing Commission to attend. It was part of the strategy in getting the various recommendations of the Comprehensive Plan implemented to invite those who had responsibility fo:- those recommendations to address the Plan Commission and elaborate on how they were working with recommendations of the Comprehensive Plan. Commission members responded that they thought the evening was successful and that they should continue with other boards and commissions. Mr. Nevel asked whether there was a desire to create a Housing Plan. Mr. Carter responded that the housing "problem* was very complex with many dimensions to it. He said that he could see that it would be worthwhile in the same way that the Plan Commission recommended a Human Services Plan be pert together just to coordinate all of the various pieces, what the costs are and what the tools are. He felt that part of the difficulty might be that there are many competing housing groups who don't see eye to eye and who might be reluctant to give up some of their authority. There is no common agreement on what the priorities are and no one is in charge. Mr. Nevel asked whether the Plan Commission had a responsibility to prod some other group to prepare an overall housing plan. Chairman Peters asked the Commission about how they would follow-up with recommendations subsequent to each of the presentations that they may hear from other agencies concerning the Comprehensive Plan. COMMITTEE REPORTS Downtown Committee Drew Petterson reported on behalf of the Downtown Committee by describing the interview work that they conducted the previous Saturday afternoon in the Downtown. With the use of three interview teams and a video camera, the Committee interviewed people on the street about their reasons for being Downtown and what they liked and what they didn't like about the Downtown. Ms. Hill commented that the most often heard comment was that they missed not having Marshall Fields. We also discovered that we are the Downtown for Rogers Park because of our good public transportation. Other survey teams agreed that it was the absence of the type of commodities that were once found in Marshall Fields was the most frequently cited complaint. On the whole, team members found that the comments about Downtown Evanston were very positive as were the comments about Northwestern University. Members found the number of very positive comments to be quite refreshing. Evanston Plan Commission Minutes - May 13, 1987 Page 5 Interviewees commented that they would have preferred to have more parking and did not like the idea that Fields was gone, but they really enjoyed being in the Downtown. There did seam to be a reaction from many shoppers against the trendy type of shops and a request for more standard fare. One interesting observation reported was that while many people cited parking as a problem, few suggested additional parking as one of the things that should be added to the Downtown. And, most people had been able to find parking even though it wasn't as convenient as they wished. There were negative comments about parking; in the City parking structure and people seemed to prefer the spaces along Benson Avenue. Commission members were interested in the number of people who came to Evanston to shop and considered it to be their neighborhood even though they didn't live here. There were many favorable comments about the scale of the Downtown and its general appearance. Some people expressed an interest in having theater and an outdoor cafe. Commission members noted a shift in the purpose of the trips to Downtown which earlier in the morning tended to be for doctors appointments, the bank. and use of the library to general shopping later in the day. Commission members learned that the teenagers used to hang out in Marshall Fields and were not generally noticed because they were dispersed and spread out through the store. Now that they hang out in front of McDonakis in a relatively compact area, they are far more noticeable. Chairman Peters reported on the Downtown Committee's interview with the Evanston Property Owners' Association and stated it was difficult to take a direction from the comments which they heard. Many of them were contradictory of one another but the one prevalent feeling that came from that meeting was that the City was somehow anti -business. He did feel that they got some useful comments but it was difficult to tell whether many of these were simply one man's opinion or more titan that. Neighborhood Business District Committee Report Mr. Breslin reported for the Committee stating that they were focusing on the 800 block of Chicago Avenue and that they would be suggesting various development alternatives and possible rezoning. The Committee wants to suggest a mixed -use redevelopment for the Old Equity property. The Committee would be preparing a report in the near future with recommendations to take to the Planning and Development Committee. Comprehensive Plan Committee Ms. Hill reported for the Comprehensive Plan Committee and stated that they had decided an annual report on the Comprehensive Plan would be useful. The Committee has been reviewing minutes of City Council for actions taken in support of recommendations contained in the Plan. This, along with other sources, is being used to prepare the basis for the annual report on the Plan. She distributed a rough computer printout outlining the results of their work. The report contained a list of actions taken and the various policies and objectives of the Plan that were advanced by these actions. She asked Commission members to review and comment on any omissions. Mr. Carter distributed a narrative of highlights from the raw material and explained his approach to the format of the annual report. He suggested that the list of actions be attached as an appendix. The report would have a narrative on the major highlights of the actions along with a generalized listing of other actions of somewhat less importance. There would then be a section of what the Plan Commission is currently working on and a concluding section which points to future issues they would like to see the Council address. He suggested the Committee meting within the week to review and complete the annual report and then submit it to the Plan Commission at their next regular meeting. Chairman Peters commented on how well he liked this approach of giving the Comprehensive Plan more exposure for the Council. He felt it was an impressive list of accomplishments for one year. Evanston Plan Commission Minutes -.May 13, 1987 Page b Ms. Hill suggested that a schedule be developed for future guests who.come and comment on. the Comprehensive General Plan and their relationship to it. A copy of the annual report might be helpful for each of them to receive. Triennial Report Chairman Peters reviewed the work of the subcommittee on the triennial review and asked for comments from Commission members. Committee members commented on the difficulty of the form itself and it was agreed that they would bring up the need to modify the form to the Planning and Development Committee. Mr. Carter reported that the Commission would be before the Planning and Development Committee the following Monday night to give the triennial report. Chairman Peters commented that he had drafted a cover memo for the report requesting time to discuss the Commission's work program with the Planning and Development Committee. Mr. Carter suggested that the Commission bring up the question of a rezoning referral on the 800 block of Chicago Avenue at the same meeting the triennial report is being presented if that is possible. Mr. Yas mowed that the Plan Commission recommend that the Planning and Development Committee refer a proposal for rezoning the 800 block of Chicago Avenue from a C district to a B district. Seconded by Mr. Petterson. Motion passed. No nays. NEW BUSINESS Chairman Peters reported on receiving two letters, one from the Commission on Aging and another from the Wilmette Park District. The letter from the Commission on Aging emphasized their interest in participating in any discussions that the Plan Commission might have on the Levy Center in the future of the Downtown. The other communication from the Wilmette Park District were copies of letters from the Wilmette Park District to Senators and Congressmen expressing their objection to the development of a marina on the canal lands in Skokie. Mr. Yas announced that his firm had been awarded a feasibility study on the Evanston Library and that he would be abstaining from any voting on this issue in any future Plan Commission meetings. Meeting adjourned approximately 10:00 P.M. Stafft Date: /< /�Iv ,J 7Y23/28 EVANSTON PLAN COMMISSION MINUTES ' Wednesday, ,Tune 10, 1987 Room 2403 - 7130 P.M. CIVIC CENTER MEMBERS PRESENT: Perkins; Seidman, Belmonte; Yas; Hill; Petterson; acid Navel MEMBERS ABSENT: Breslin ASSOCIATE MEMBERS PRESENT: Currie, Marston; and Foster STAFF PRESENT: Carter OTHERS PRESENT:. Nancy Brothers, Commission on Aging; Helen Marsson, Levy Center Advisory Board; Judy DeStefano, David Williams, and Henry Kresnow, Recreation Board; Glennis Lu:idberg and David C:arow, Library Board; Don Wright, Library Director; and Don Wirth and Jeanne Arun Shulse, Recreation Department; Jeanne • Lindwall, staff consultant; and Ray Green PRESIDING OFFICiAL4 Peters, Chairman APPROVAL OF MINUTES With the correction of one or two minor typo's Ms. Hill moved approved of the May 13, 1987 Plan Commission Minutes. Seconded by Mr. Petterson. Motion passed. No nays. DISCUSSION OF FUTURE PLANS FOR THE LEVY CENTER AND LIBRARY Chairman Peters opened the meeting by explaining the Plan Commission's interest in the possible future site for a new library and Levy Center as part of their work in preparing a Downtown Plan. He stated that, at this point, the Commission was only seeking information and asked representatives of the Lbrary Board to explain where they were in the process of considering a site for a new library. Mr. Carow, of the Library Board, explained that they had been working on the issue of a need for a new library and whether it could be accommodated in another building, on a new site, or expanded on the present site. Mr. Carow indicated that the library would need from 80,000 to 100,000 square feet and that they had contracted with Raymond Green and Associates to conduct a feasilbility study for constructing the needed mass on the property now owned by the library and in six different site options involving land adjacent to the library. Also included in the study was an analysis of whether other functions, including 20,000 sq. ft. for the Levy Center, 20.000 sq. ft. of commercial space, and space for the North Light 'Theatre could also be accommodated. Replacement of approximately 120 parking spaces was also included. The result will be in the form of several alternatives in building bulk arrangements, cost estimates, and a matrix for deciding among the alternatives. He went on to explain that once the configuration needs had been evaluated and determined, a competition would be held for designing the building. A firm had been selected to develop guidelines for a national ( competition which was expected to draw at least 100 firms. It was anticipated that the '" competition would be concluded in March of next year. Evanston Plan Commission Minutes -June 10, 1987 Page 2 In response to a question from Mr. Patterson as to who would make the final decision about which facilities ultimately get included on this site, Mr. Carow responded that it would be the City Council since they would be funding the project. He felt that the two functions of the library and Levy Center could complement one another, but it would be the City's decision about what to fund. In response to a question from Mr. Navel about the amount of bulk for each component of the project, Mr. Carow responded that the architect would first look at the library needs alone, then consider a combination of space for library and the Levy Center, and then gradually build in the other components. In response to a question from Mr. Carter about the inclusion of commercial space, Mr. Carow indicated that the 20,000 sq. ft. would be on a long-term lease and considered as a potential reserve for eventual expansion of the library should additional space be needed in the future. Mr. Carter also asked if the study would determine whether the two uses, the library and the Levy Centex. would be compatible on that site. Both Mr. Yas and Mr. Carow felt that the two would be compatible and that the study would look at this a little further. This question spurred some considerable discussion. further questions, and debate among members of the Recreation Board in attendance. It was clarified that the study would not cover whether the two functions were socially compatible, only the physical relationships. Mr. Kresnow asked why the Levy Center had been tagged onto the library project and indicated that the Recreation Board had not yet taken an official position on the desirability of moving to the site. Ms. Lundberg stressed that the library was only looking at different options and no decision had yet been made. Mr. Williams, of the Recreation Board, raised the question of where the Levy Center would ultimately relocate if not on the library site. He saw the present circumstance as an exceptional opportunity which would not be likely to appear again. He saw no other reasonable sites and reminded everyone that the facility would have to moire out of the Research Park site. . Ms. DeStefano commented that the present site works very well for the Levy Center, especially because of the way it is served by public transportation, but the alternative site would also work for thews almost as well. Mr. Kresnow indicated that he did not have enough information to determine whether this would be a good site for the Levy Center and was not sure that this was such an excellent opportunity. He felt that the Recreation Board needed time to discuss this matter. In response to a question from Ms. Hill, Mr. Kresnow replied that the Recreation Board's first preference would be to have the Levy Center remain where it is and that they had no official position concerning the pros or cons of a move to the library site. He stated that there was no certain time schedule as to when their site might be needed by the Research Park. He also stated that the actual sharing of facilities would not be likely to work, but, sharing the site might. Ms. DeStefano stressed that it was important for the Levy Center to be part of the feasibility study whether or not there was any commitment for the Recreation Board to subscribe to its results. She felt it would yield important information for them to consider in their contingency planning when they have to move. Mr. Wright felt that the comments about shared facilities or space were. correct and felt there was very little that the two facilities could actually share beyond hallways and bathrooms. His program's statement of needs was complete within itself and did not consider other functions. The only charge of the consultant is to consider whether the bulk of the different components of this development can be incorporated on the alternative sites being considered. Mr. Carter clarified that the feasibility study was considering only the arrangement of building bulk for the different functions and that each of the functions themselves would have to evaluate their own space needs within the building envelopes being suggested. i Mr. Kresnow explained that the Levy space would have to be primarily first floor space for their population group. There followed extensive discussion on various aspects of space allocation for each of the functions. 'Evanston Plan Commission Minutes —June 10, 1987 Page 3 In response to a question from Ms. Hill, Mr. Kresnow responded that there was no certainty on the timetable for needing the Levy site for Research Park development. Ms. Hill suggested that It would be wise for the Recreation Board to become involved in the contingency planning regardless of their position. Mr. Wirth raised a subsequent question on timing which had to do with when the Levy Center might have to be vacated. Does the Levy Center tie itself to the timing of the development of the library site and move out ahead of actual demand on the part of Research Park? What becomes of the building in the interim? He felt this issue needed exploration. He did not feel that this was the Recreation Board's responsibility, but the City's responsibility. Ms. Undwall felt that the Rec Board needed to be developing their program requirements in anticipation of a move regardless of where that move might be. They need a program statement similar to the library's. Mr. Kr,esnow felt that the Recreation Board needed to get the input from the seniors to begin to develop their program statement. In response to Chairman Peters, Mr. Carew replied that the program information for the Levy Center ought to be available by July at the conclusion of the current feasibility study and before the design competition begins. Ms. Shultz stated that the senior program at Levy Center was well established and she did not see many major changes. It should not be difficult for the Recreation Board to put together the information on the programs and share that. She also indicated that there was at luast some preliminary staff work on criteria which could prove useful in designing new space. Mr. Navel commended the Library Board for the wort; they were doing in taking a forward look in developing space envelopes which have a series of options early in their planning work. Mr. Nevel enquired about parking for the new facility and Mr. Carow responded that the present parking spaces, except for those inside the building, would be accommodated and any excess demand would be met by the new City parking structure across Chicago Avenue. Ms. will f pointed out the imnortanca for both the Levy Center and the Library to understand one anther's special population needs. She felt that this exchange between the two should be a high priority. Ms. DeStefano pointed out that some members of the Recreation Board had approached the Library Board about being included In their feasibility study and that thei had been very gracious and accommodating. In response to a question from Mr. Currie, Mr. Carow responded that it was important to have the Recreation Board's program requirements by the time the feasibility study was concluded so that these requirements could be included in the specifications for the design competition. Mr. Perkins commented on past missed opportunities for the City to develop various lands of combined municipal facilities in the Downtown area and felt that this current opportunity was one which should not be overlooked. He also urged both agencies not to be too precise in their planning and to allow for considerable flexibility. Ms. Marston raised the question of perhaps the Levy Center should stay where It Is. She pointed out it would be expensive to move, that the timing is poor for combining the two facilities and that someone ought to talk to the developer now as well as the Council. She felt that was a need for more discussion on whether, in fact, the Levy Center ought to be moved. his. Marston suggested that the architect look at the possibilities of a joint facility between the Levy Center and North Light Theatre with the library as a separate free-standing building. Chairman Peters commented that there were two things under consideration with which the Plan Commission was directly involved and those were how those facilities would fit into a Downtown Plan and how they would be financed and included under the capital improvements program. The Commission would like to continue to stay in touch with both parties and help work out the pieces of the puzzle. He felt that this evening's meeting was a very good ` beginning in that it got all parties communicating with one another and that they had accomplished as much as they could at this particular meeting We would await the conclusion of the feasibility study in Jure ly and consider its sults at that time. He thanked all of the guests for their attendance and their active participation. He felt it had been a very productive meeting. He looked forward to going over the results of the studies with the groups at a future time. W W Evanston Plan Commission Minutes -June 10, 1987 Page 4 COMMITTEE REPORTS Downtown Committee Drew Patterson reported that the Downtown Committee had been involved In reviewing the video tape of the interviews held with pedestrians in the Downtown last May. Mr. Belmonte reported on the status of his interviews with individual merchants. He said the common complaint was parking and the increased cost of doing business. The loss of Fleld's was cited and there was an impression of general decline in retail among the merchants interviewed. He stressed that this was a limited sample and that he had a number of other key businessmen to Interview in the near future. There was some concern about the possibility of overdevelopment of restaurants and what would happen if the present trend of demand were reversed. Mr. Belmonte indicated that when he finished his interviews he would be preparing a write-up for the Commission. There was general discussion as to what to do with the extensive amount of Information that is being gathered as s result of the various interviews. Chairman Peters inquired about the timetable for completion of the initial draft of the Downtown Plan. It was felt that this could be wrapped up by the end of September. Neighborhood Business Committee Mr. Patterson reported on behalf of the Committee on the current study of the C3 zoning in the 800 block of Chicago Avenue. He indicated that the Committee had looked at the economics for doing a full eight -story development versus a three-story model and felt that the larger scale would not be economically feasible. The Committee is going before the Planning and Development Committee to request that this block be rezoned to a B district to prevent strip shopping from developing and to encourage the development of residences above the retail frontage. The Planning and Development Committee was reluctant to make any decision at their last meeting. but will deal with it again in two weeks. It was hoped at that time tha Planning and Development Committee will give priority to the rezoning of this block. Comprehensive Plan Committee The Commission reviewed the draft of the annual report on the Comprehensive General Plan. Mr. Nevel commented that he thought the report was an excellent one and that there was a lot of demonstrated progress, Some editorial changes were suggested and incorporated. Mr. Patterson moved approval of the amended draft as the Plan Commission's official statement on the First Annual Report on the 1986 Comprehensive General Plan. Seconded by Ms. HUI. Motion passed. No nays. Chairman Peters reported on that morning's meeting with City department heads and the Comprehensive General Plan Committee. They gave two presentations, one on the Comprehensive General Plan and the other on the Downtown planning process. Mr. Carter had given a presentation on the content and purpose of the Plan and Chairman Peters had discussed the means of implementation through meeting with various boards, commissions, and City staff. He reported on the discussion over how rigid or flexible the Plan should be under changing circumstances. Mr. Zendell, of the Arts Commission, had reported that the Plan had been most useful to him in obtaining grants and Mr. Wirth had commented on the support of the Plan Commission In getting projects accepted. He reported on discussions with the City Manager over the issue of changing circumstances and the Plan not being cast in stone. He indicated that It is likely that the Plan would be challenged from time to time. Chairman Peters had stated that challenges were healthy and welcomed. Challenges were far superior to having the Plan's recommendations ignored. Ms. Hill commented that the Plan represented more in the way of values than specific recommendations and that those values were not so subject to change. `Evanston Plan Commission Minutes - June 10, 1987 Page 5 Mr. Carter commented that there really wasn't sufficient time to get into a discussion of aspects of the Downtown planning process with key department heads at such a brief meeting and that a time be set aside to do this in the near future. Commission members thought It would also be useful to talk to staff members connected vAth housing programs as a follow-up to their discussion with the Housing Corn mission. Ms. Bill presented the brief document entitled "Action Plan for Implementing the Comprehensive General Plan* which was a compilation of the most immediate priorities listed by the section of the Comprehensive General Plan, the action to be taken, ind the responsible agencies. She raised the question of how to follow-up with various agencies who have responsibility for a section of the Plan. Mr. Carter suggested that the subcommittee meet After each meeting with the various boards and commissions to review what they got from the meetings and what sort of things to report back to the Commission or what actions they may want to recommend be taken. Mr. Yas commented that the principal value in this evening's meeting was the bringing together of the two groups and providing them a place to exchange Issues and get on the table Ideas that had been needing discussion. Mr. Nevel inquired as to whether the different groups the Plan Commission was talking to knew how their functions related to recommendations in the Comprehensive General Plan. Ms. Hill replied that that was the purpose of the action plan. Mr. Nevel suggested that a cover letter be put on the action plan and that they be sent to the responsible agencies. Mr. Perkins underscored what an important function the Plan Commission had performed that night in getting the right people together to insure coordination of planning. Capital Improvement Committee t• Jeanne Undwall commented on the preparation of the latest Capital Improvement Program for __. the next five years. When the final draft is prepared for City Council, it will contain an additional column to show needs beyond the next five years. She mentioned that some of the projects in the schedule are having to be deferred because of funding constraints. She explained that the cost estimates are based upon detailed analysis. She described ways in which the various City departments were working together to provide a more coordinated series of projects. As an example of some of the surveys done to help to the capital improvements program together, the cited the thoroughness of the parks survey and analysis of needs, the Sewer Department's surrey, the analysis of public buildings maintenance needs, snore protection study, and the water system study. She elaborated on the character of each one of these studies and their thoroughness. She explained that the purpose of the document was to lay out a very comprehensive list of needs, but even if the Council approves the overall Capital Improvements Program, that would not be final approval for any particular item in the program. Final approval is contingent upon future budget decisions and/or decisions to sell bonds. She explained that there are a number of policy decisions for the Council yet to make concerning a number of items contained within the Capital Improvements Program including. the library; the budget policy; and funding levels. In particular, the Administration and Public Works Committee will be looking at the projects su; ported by the property tax. There is a portion of the budget policy which sets a limit on what the debt service capacity can be each year. Current estimates define that capacity as about $20 million over the next five years and the total projected capital improvements for that period are estimated to be $27 million. These are , •rojects for which there is not an alternative funding source at this time. Staff has been taking 1 very hard look at this list of projects over the past two weeks and defining which projects are really critical, which are important but considered more to be desirable than absolutely essential, and revised the priority list. Staff t has now got the list down to $22.9 million and is anticipating some further reductions as estimates are refined; She explained that the bonding capacity for 1987/88 and 1988/89 had been matched to the projects, but in subsequent years there would be a shortfall. If the Council wished to fund all the projects contained in the present capital improvement program, it would require a change . the budges policy. That is an issue which the Council would have to determine. Staff will recommend that the most immediate and necessary projects be funded and have a reserve list of remaining priority projects should other funds become available. Evanston Plan Commission Minutes - June 10, 1987 Page 6 Ms. Lindwall stated that the capital improvement program would be reviewed annually and become a rolling program in which a new year is added each year. At the time of the review, staff will look again at the projects on the desirable list to see if anything has changed requiring their status to be upgraded. Capital improvement programming is becoming more of a continuous process rather than a periodic one. She stressed that the capital improvement program had become a very important internal device with very few projects being forwarded that were not included in the program. Chairman Peters asked about the schedule for comment and was told the program would be presented to the Administration and Public Works Committee on June 22. Chairman Peters stated that it is as important to know what is not going to be funded as well as what is going to be funded among capital improvement program items, He very much favored the idea of having a separate list of projects considered desirable but not included in the current five-year program. Chairman Peters reported on behalf of tl:e C1P Subcommittee and stated that several things emerged from their review.' 'These were: 1) we are very supportive of the process, particularly on the emphasis for maintenance; 2) we have a particular interest of our own, such as In the Green Bay Road projects; 3) we need to comment on the process and mention Parks, Recreation and Forestry as an example of developing excellent background for the CIP; 4) we need to encourage other departments to do likewise; 5) we support the annual rolling revision of the CIP; 6) we need to emphasize the labor intensive requirements of maintenance, particularly on new parks, and added landscaped areas such as railroad stations, public parking lots, etc. He noted that in the Comprehensive General Plan, our recommendations call for many improvements and that the maintenance side of these additions needs to be addressed. There followed a general discussion on aspects of maintenance including the possible use of volunteers. Mr. Navel suggested that there was a need to bring together the operational requirements of the capital plan with the improvements themselves. Mr. Carter commented on the progressive cut -back in maintenance over the past ten years while there had been a steady Increase In the maintenance responsibilities. He felt that there would be a leveling out of new capital investments and a much greater emphasis upon maintenance in future years. He felt maintenance had not received the attention it deserved. Chairman Peters suggested that the Commission make a positive statement in support of the library as part of their comment on the capital improvements program. Ms. Hill moved that the Plan Commission make a positive statement in support of the library being included for funding the in capital improvements prograrn. Seconded by Mr. Patterson. Motion passed. No nays. Chairman Peters was encouraged to make the same points on the CIP as his committee had developed and present these to the Administration and Public Works Committee on the 22nd. Mr. Carter commented that the good news on the CIP was that it had gained a great deal of strength as an operating tool within the City administration and provided an excellent way of seeing the total picture. The bad news was the high visibility of the total picture in numbers which could be frightening. There was general discussion of the kinds of choices which would have to be made and the difficulties faced when the choice was for deferred maintenance. ANNOUNCEMENTS Mr. Carter announced the reference from the Planning and Development Committee on fences and suggested a small committee be formed to meet with the Preservation Commission. also Interested in this topic, and report back to the full Commission at a later date. Mr. Carter announced the presentation of the Research Park Master Plan to the Economic Development Committee on June 17th. The Plan Commission members had been invited to attend. He urged as, many of them as possible to attend and commented briefly on some of the , shif is in the concept. - r Evanston Plan Commission Minutes -June 10, 1987 Page 7 Mr. Carter announced that there was progress being made towards the initiation of preparations for a new zoning ordinance and that the Plan Commission would Likely be :involved. He called their attention to an excellent memo in their packet describing the nature of the problem of the present zoning ordinance. He mentioned a blue ribbon committee would be formed combining the talents of several different committees, commissions and boards with some interest in zoning. They would work with a consultant and staff in rewriting the present ordinance. Mr. Nevet moved approval of the 3une to, 1987 minutes as written. Seconded by Mr. Petterson. Motion passed. No nays. DISCUSSION OF COMPREHENSIVE GENERAL PLAN IMPLEMENTATION OF RECOMMENDATIONS WITH REPRESENTATIVES OF THE ECONOMIC DEVELOPMENT COMMITTEE Aid. Nelson, Chairman of the Economic Development Committee, Al Belmonte, the Plan Commission representative an the Economic Development Committee, and staff to the Committee, Judy Aiello and Tim Clarke, were present to review with the Plan Commission areas of mutual interest and responsibility concerning recommendations of the Comprehensive General Plan. Discussion followed the two -page outline of actions and responsible agencies which had been abstracted from the Comprehensive General Plan. Chairman Peters explained that the Commission had been pursuing the recommendations made in the recently published Comprehensive General Plan section by section with the various agencies who had responsibility for carrying out some of these recommendations. He was looking forward to hearing about the status of those recommendations relating to Economic Development. In responding to the items in the outline, Aid. Nelson first commented on the promotion of the Evanston Arts Industry and related actions of the Economic Development Committee to encourage the inclusion of space for Northlight Theatre in the mixed -use development at Church and Chicago. While that was not feasible to do in" this project, the Economic Development Committee was looking at the possibility of such a combination with the new proposed library site. He commented on the strength of the arts industry in the community indicating that it added $4-5 million a year to the economic base of the City. Ms. Aiello commented that the Arts Council was having a formal economic analysis of the impact of the arts industry completed and that Commission members might be interested in this. Evanston Plan Commission Minutes - August 19, 1987 t Page 2 M Aid. Nelson mentioned that it was approprlate to consider the new public library at least as part of economic development and noted that the recent Capital Improvement Program, which indicated a public commitment to the library. He noted that $550,000 had been set aside for the purposes of planning in this year and leading into the next. Subsequent to that, about $9 million has been allocated as part of a long-term plan. There is not, as yet, any bonds committed for this amount. He explained the amount set aside in its relationship to the budget policy. He described the interface of the library with economic development as two -fold: 1) the Plan will consider a multiple -use facility including Northlight and the Levy Center, and 2) such a facility will require parking which can be provided at the Church Chicago parking deck. He saw the construction of a new library as an advantage in attracting more people Downtown, but did not anticipate construction for about 2 years. Mr. Carter asked Aid. Nelson the role which he would see the Plan Commission taking on some of the items which were before the Economic Development Committee. He felt that the Plan Commission had a significant role in the Issue of the library and the encouragement of the arts. He felt that if the Plan Commission supported the idea of a multi -use f;, Xty for the library and maintaining a library in the Central Business District area, it ha, a very important role. If the Commission supports the general concept of exploring a multi -use facility and a second general concept of maintaining a library in the Central Business District, the Council will be persuaded that that is a reasonable approach that has a consensus in the community. He stressed the importance of having the Plan Commission's backing. He felt that any time anything is built, changed, or rearranged, the Plan Commission should be very active to make sire it fits within the overall context of the Plan. He would like to see the Plan Commission much more active in taking positions on the direction of the community. He also thought that the Plan Commission should sponsor a few projects as they had done with the Custer Street project„ He next commented on land use options for the southwest industrial area and indicated that the Economic Development Committee had the lead on this project. He explained that the Committee had set up two task forces, one on the southwest industrial area and the second on neighborhood business districts. He thought the Plan Commission should be aware of the Committee's work, critique their efforts, provide suggestions, and by making appearances on behalf of the project. He reported the current status as having a general industrial plan, consultation with the local aldermen, and development of some recommendations on funding. He explained some of the questions surrounding the upcoming move of the Rustoleum Plant and the eventual reuse of the that land. The Committee has been favoring industrial development, but it looks like the property may be sold for a small shopping center instead. Aid. Nelson indicated that the Committee had hopes that this industrial land could be eventually used for expansion of successful incubator projects from the Research Park. He went on to explain some of the difficulty in attracting and retaining industrial tenants when the taxes here run $2-3 per square foot higher than most or the other industrial areas elsewhere in the metropolitan area. For office development, the tax differential is even higher, running about $4 per square foot more. He felt this was a major disincentive to business in general and that Evanston had to offer some very strong advantages to override this tax differential. He indicated that City would be trying to offer some incentives for industry in this area by providing some public utilities such as roads. In response to Chairman Peters' question about CD funds for the road, Mr. Carter commented that other sources of funds such as a bond issue are being sought for the road and CD funds would be sought for such things as clearance of the -old coal silos and site preparation. Mr. Belmonte commented that the scope of the Committee's study would be greater than just around the Rustoleum site. It would include an area from Dempster south to Howard along the old Mayfair Branch of the Chicago do North Western. Ms. Aiello commented that the Committee would be taking a tour of the southwest industrial area in the week following to orient all members. In commenting on the market for reuse of this Rustoleum site, Aid. Nelson indicated that the disadvantages of commercial development were that the jobs were not as substantial and that one was not certain just how long the development would last since it is possible to get the money out of the investment in a short period of time leaving the possibilities of an abandoned center. The second disadvantage is the job mix which is a preponderance of low paying entry-level jobs, many of which are part-time. There is a very Evanston Plan Commission Minutes - August 19, 1987 Page 3 limited range for advancement which doesn't help the economic base. In industrial work, the pay is generally higher and there are greater opportunities. He felt from a policy viewpoint of long-term benefit, industc y was preferable. Ms. Marston inquired as to whether the City had talked to the other manufacturers in the area concerning long-range plans. Aid. Nelson indicated that the long-range plans for most of the firms were to stay but the economics could very quickly change that picture as it did with American Hospital Supply. Ms. Aiello indicated that there would be an effort to include the major property owners in the planning effort and encourage them to stay. Aid. Nelson stressed the important of actively involving the businesses and offering them incentives to stay. Ms. Aiello described a series of breakfast meetings held with business representatives and indicated that they were fairly satisfied with the present level of services they were receiving and that these meetings did help establish a dialogue between the City and the businesses. Mr. Nevel asked if the principal reason for businesses leaving Evanston was an economic one because of the taxes and Aid. Nelson replied in the affirmative. Ms. Aiello amplified the response by saying some industry is leaving outmoded facilities as well. The bottom line remained a matter of economics, however. Other communities are attracting industry through offering tax abatements and other economic incentives which Evanston can't offer. Aid. Nelson indicated that the one economic incentive we could offer, giving land to developers, is politically unpopular in the town. He pointed out that we were not sufficiently desperate as other industrial cities such as Rockford and Peoria to develop the support for offering serious economic incentives t,.,% business to locate or remain here. There was general discussion on some of the other disincentives such as lack of cheap land and limited space for expansion as well as the high cost of restoring any contaminated industrial land. --, Aid. Nelson went on to describe the second task force of the Economic Development Committee which is addressing one of the Plan Commission's issues, that of the neighborhood business districts. They will be focusing on the enhancement of the vitality of these neighborhood business areas such as Main Street and Dempster Street. Parking was cited as one of the chief problems to be addressed. He felt the Plan Commission could be very supportive and a source of ideas for this Committee. Mr. Carter amplified the Plan Commission's interest in the small business districts, particularly as far as rezoning is concerned. He cited the pressures for strip center development and the need for new regulation to control it. He cited Che facade program as one of the more helpful ones to the neighborhood business districts, one which was getting direct results and investment. Aid. Nelson posed the question of how one retains "quaint and attractive" little shopping areas and, at the same time, satisfies the enormous appetite for taxes. He felt the two were at odds. Mr. Carter felt that quality was something that shoppers were looking for and that even developers were recognizing this and responding accordingly. He felt that there was a strong economic value in the character of a downtown. Aid. Nelson stated that there was a price to pay for "quaintness" which he described as one�story, attractive retail buildings versus highrise offices with retail on the first floor which would generate greater tax revenues. He felt that appetite of the community for many of the quality programs they have become accustomed to demanded getting more from the tax base. Mr. Carter questioned the assumption that retail could afford the high rents of new first -floor space in office buildings and whether, in fact, the office buildings could be filled given what is happening to the office market in the region. Mr. Belmonte observed that there is a question of balance to be observed between preserving a certain scale and attractiveness in the Downtown and meeting the economic needs through redevelopment. Aid. Nelson agreed that it is an issue of where the balance lies between redevelopment and preserving the present character of the Downtown. Unfortunately, there is t,y no consensus on just what this balance is. He felt it was appropriate for the Plan Commission to develop a reasonable consensus which has a chance of success. He felt this was the principle role of the Plan Commission in the Central Business District over the next few years. He felt the economic success of the Research Park would shoulder a great deal of the tax burden and provide a better possibility of preserving the qualities people want in the Downtown. Ms. Hill questioned the Plan Commission's role in undertaking the huge assignment of developing a Evanston Plan Commission Minutes - August 19, 1987 Page 4 consensus on this issue. She saw it as a very large educational undertaking. She saw many of the citizens' wants as both divergent and incompatible. Aid. Nelson stressed that a consensus did not consist of 100% agreement. Ms. Aiello emphasized the approach that the Commission had followed in developing the Downtown Plan was the type of consensus building that would be appropriate. Chairman Peters observed that in the process of developing a Downtown Plan, the Commission would be facilitating discussion and consensus along the way before the Plan ever reached the City Council. The discussion turned to questions of unnecessary delays in the development process and the roles of the zoning boards. Aid. Nelson suggested that 'BA be divided into two levels; one a residential variation board and the other a commercial and industrial zoning board. He felt this would help streamline the development process. He also felt that the permit process and procedure should be looked into for means of streamlining them as well. Ms. Aiello observed that the thrust to have a cftrn,prehensive amendment to the zoning ordinance was an opportunity to resolve many of these problems. Mr. Petterson felt that the problem with zoning was one of lack of perspective on the part of those attempting to deal with it. Aid. Nelson observed that in the section dealing with the retention of businesses and attracting new businesses, that the objective in the Comprehensive Plan deal entirely with the Central Business District and that this should be expanded. He did not feel that the Economic Development Committee was able to deal with this effectively and thought that it was better handled by Inventure. He thought the greatest thrust in economic development was in the strip centers and that very little else was taking place recently. There followed a general discussion of marketing the Downtown as a very necessary step in strengthening its economy; however, there were serious questions to whether the City was the one how ought to be doing the marketing. It was pointed out that many of the local neighborhood business areas do not come together in programs of mutual suppara and marketing and that there was a gap which needed to ir:r be filled somehow. Aid. Nelson characterized the City's role in economic development as inadequate and looked to the Plan Commission to help change attitudes. In the area of attracting new business to the community, Aid. Nelson did not see the Commission especially involved in this role. He saw the Commission's role more as creating the environment for business. The Economic Development Committee's role should be one of striving to attract and to help market, but not play the marketing role themselves. He thought that the Research Park was a critical aspect of marketing the City. He felt the role of getting new business went largely to organizations such as RPI, Inventure, EBIC, and to some extent, the Economic Development Committee. In commenting on the policy concerning job training, he pointed out that RPI would not be directly involved in job training themselves but rather, creating an environment in which job training can be provided by those who come to the community. RPI would also be working with ETHS, Kendall College, Oakton Community College, the University, for the purpose of job training. The Private Industry Council has designated $40,000 to purchase computer hardware and software specifically for job training in Evanston. The Mayor has appointed a special committee that has special representatives on it from the high school, Oakton Community College, Research Park, and they hope to have a program up and running by the end of this year. They are now determining their target population and just what kind of job opportunities will exist at GIRL and related entities. it is not limited strictly to Research Park. Ms. Aiello pointed out that the City would not be the deliverer of job training services but rather a conduit to the services of others. Aid. Nelson concluded his remarks and offered to take any comments the Commission wished to E offer back to the Economic Development Committee. Commission members were invited to take a tour of the southwest industrial area with Economic Development Committee members - on the following Wednesday, at 6:30 P.M. + Evanston Plan Commission Minutes - August 19, 1987 Page 3 Mr. Currie asked who might be responsible for a survey of business conditions in the community to assess the competitive advantages and disadvantages of Evanston. Ms. AIello pointed out that the City did not have the resources but perhaps a joint venture between Inventure and the City could be structured. There followed a very lively discussion on what constitutes consensus and how we effectively involve the ordinary citizen in decision making about the community. It was asked what could be done in advance of any project to forestall the kind of controversy that we now have around the Chicago/Church site and the general response was that we would never achieve unanimity and that there was not another approach that would have guaranteed it. Mr. Carter stressed that there would be a great deal of advanced discussion with the neighbors in the southwest industrial area and that perhaps they could be convinced that an industrial park is better than industrial slum, but he expected that this wouldn't be an easy project either. There was general agreement that the process is very worthwhile and that much is learned; however, the decision at the end of the process should not be frustrated because not everyone can be completely satisfied. Chairman Peters thanked Ald. Nelson for his attendance and comments and the Economic Development staff for their participation. COMMITTEE REPORTS Community Development Block Grant Proposals The Plan Commission reviewed a memorandum from Chris A. Yonker, Coordinator for the CDBG Program, which invited the participation of the Plan Commission in reviewing the 1988/89 CDBG Neighborhood Revitalization applications. Several alternatives were suggested and, after discussion, the Commission chose to select a subcommittee to meet jointly with the CD Committee on September 22nd and review those applications. The subcommittee would then suggest funding priorities for the full Commission's endorsement at its October meeting. It was agreed that all Commission members, however, should receive the full project descriptions so that they can intelligently discuss the recommendations of the subcommittee. Following the review of these recommendations at the Commission's regular October meeting, final recommendations will be made at that meeting and forwarded to the CD Committee at its November Committee meeting. Chairman Peters, Ms. Hill, and Ms. Breslin all agreed to serve on the subcommittee. Reference on Front Yard Fences From the Planning and Development Committee The Plan Commission reviewed a memorandum from the Subcommittee on Front Yard Fences and discussed the various pros and cons on regulation of fences as they now stand. There was discussion as to whether or not the height limit should be raised to 30 inches as a safer height, the question of vegetation versus fences as obstructions to the open character which our zoning ordinance sought to establish in the front yards of residential areas. It was generally agreed that the distinction was somewhat subjective, yet vegetation seemed to have a lesser impact on the character of the yards versus the possibilities of a number 1W different types of fences. It was felt that the current limitation on height was an arbitrary one which ought to be reexamined and raised somewhat. It was also felt that the present appeals process was unduly cumbersome and expensive. The appeals process should be simplified and expedited, especially since the zoning ordinance is going to be revised. Certain standards or criteria ought to be developed and the possibility of using a hearing officer instead of the ZBA considered. �y r Evanston Plan Commission Minutes - August 19, 1987 Page b Mr. Petterson moved that the Commission recommend staying with the same fernce regulations except for raising the height and simplifying the appeals process. Seconded by Ms. Seidman. �zr Motion passed. No nays. Mr. Carter was requested to forward the memorandum of the subcommittee to the Planning and Development Committee with the suggested changes. Meeting adjourned approximately 10:10 R.M. EVANSTON PLAN COMMISSION -,, MINUTES Regular Meeting S { Wednesday, October 14, 1987 Room 2403 - 7:30 P.M. ' CIVIC CENTER MEMBERS PRESENT: Belmonte, H1110 Nevel, Seidman; Breslin, Petersand'Yas ASSOCIATE MEMBERS PRESENT: Marston and Foster. MEMBERS ABSENT: Perkins, Petterson, and Currie STAFF: Carter OTHERS PRESENT: Bob Rudd, Cathy Powers, Nicky •. Modaber, . Laurel Talkington PRESIDING OFFICIAL:' Peters, Chairman APPROVAL OF THE AUGUST 191 1987 MINUTES Mr. Nevel moved approval of the. August 19, 1987 minutes as written. Seconded by Mr. Belmonte. Motion passed. No nays. '-a DISCUSSION WITH HOUSING AND PROPERTY SERVICES STAFF ON COMPREHENSIVE GENERAL PLAN RECOMMENDATIONS RELATED TO HOUSING Chairman Peters explained how the Plan Commission was following up with various organizations and departments charged with responsibility for carrying out recommendations of the Comprehensive General Plan by meeting with these groups and discussing their programs. He referred to the list of questions submitted in advance to help focus the discussion. In response to the first question about any use made of the Comprehensive General Plan in their work, Mr. Rudd Indicated that it was used frequently in such things as the zoning reports and used one or two examples In recent cases where the Plan was cited in letters of recommendations. In response to the second question about any policies which might be missing or gaps In the Plan, Mr. Rudd indicated that the homeless Issue was not specifically addressed nor was the question of transitional housing. Members agreed that while the homeless issue was merely mentioned in the Plan and transitional housing was not an issue at the time the Plan was being drafted, these were new Issues and no policy had yet been developed. There followed some discussion as to what transitional housing was and Mr. Rudd filled In Commission members on the current status of its review before the City Council. Mr. P7evel raised the question of how one determines "need" with regard to a number of housing problems. The response was that there were no adequate measures at this time. Evanston Plan Commission Minutes - October 14, 1987 Page 2 In response to what the major Evanston housing problems are, Mr. Rudd Indicated that there was a wide range of them. He pointed out the apparent paradox between the need and desire for expensive rehabilitation versus the concern over gentrification which might result from an upgrading of housing. He went on to explain a number of the housing programs such as the Title Transfer Loan as a good program for the elderly and the success of the Multi -Family Rental Rehab Program In retaining low and moderate income units. He explained that marketing had been a problem in the past but that they were doing better over the past summer, partly as a result of changing the guidelines for rehab loans and making the process a good deal simpler. In response to the question of affordable housing, Mr. Rudd indicated that there was a serious lack of data and lack of definition as to just what affordable housing was. As yet, no answers have yet been developed as to whether our policy position is to Increase or maintain the present supply of affordable housing. There was also lack of adequate data to respond to whether or not the problem of blight Is spreading, concentrated or scattered and there was a need to develop adequate definitions as well as have a better survey of just what the problem was. It Is clear that there are problems of deterioration but there are not quantifiable answers as to the amount and extent. In response to the question of a housing plan, ,Mr. Rudd indicated that there was nc, housing plan but the Housing Commission was thinking about initiating one around the flist.of the year. This plan, however, was not a budgeted Item. In returning to the question of affordable housing, Mr. Rudd used recent examples of demolition of older housing which promoted Interest In an ordinance to prohibit demolition of low and moderate rental units. He again stressed that the lack of definition, adequate data, and lack of self knowledge concerning our housing stock has hindered the development of policy. Cathy Powers felt that one of the ways affordable housing might be Increased was through their Z program dealing with the boarded up structures. Commission members asked about the possibility of a homestead program where these structures would be turned over for rehabilitation at a low cost. It was stressed that many of these structures have serious problems with taxes, liens, etc. Under the City's program, they would acquire the boarded up structures and leverage substantial rehabilitation dollars on a title transfer loan. In discussing the Housing Inspection Program, Mr. Rudd indicated there was a need for shorter turn -around In inspection time and a need to increase the number of Inspectors. He also discussed the possibilities of building in a charge for inspections of multiple family dwellings in advance of inspection so that the program might be self-sustaining and broadened. REPORT ON LLBRARY STUDY Mr. Yas gave Commission members some background on the forthcoming report on the Library and Its alternatives for expansion. He described the process which his firm went through to evaluate a vast number of possible alternatives and described six possible site configurations with the three components involving the Library, Levy Center, and Northlight Theatre. Of the final five alternatives presented to the Library, there was a single clear winner. Plan Commission members would be Invited to the November 2, Special CIRV Council Meeting for a presentation on the conclusion of this study. r Evanston Plan Commission Minutes - October 14, 1987 Page 3 2 COMMUNITY DEVELOPMENT BLOCK GRANT RECOMMENDATIONS Chairman Peters distributed a table for Plan Commissioners' review of the 1988/89 Community Development Block Grant proposals for neighborhood revitalization and economic development projects. These were the results of his Committee's review and ranking of the proposals. Commission members made some recommendations to reflect a change In some of the priorities Including moving the Fleetwood/3ourdain Rehab from a medium priority to a high priority and the Viaduct Replacement at South Boulevard from a medium to a high priority. They further recommended that the Emerson Bridge Fence be relegated to a low priority status because there was no demonstrable safety hazard involved and that the appearance of the fence would be a serious detraction to the appearance of that entrance to the City. They also recommended that a substitute alley repaving project be made for the one proposed at the Police Station and that this be elevated to a high priority. Under the economic development projects, there was considerable discussion concerning the $300,000 proposed to be set aside for ECDC's facade program in the Dodge/Simpson area. Because there ar.: still unspent funds from previous facade programs, It was recommended that no money be set aside for this current year. There was considerable concern that $300,000 was entirely too much money given the other needs. Commission members also questioned the advisability of a facade program run by ECDC since there are no controls for the aesthetics, past projects have not been generating much In the way of additional investment. They did not feet that It should be a give-away program. It was suggested that this program ought to be operated under the City's facade program where there are stronger controls over aesthetics, where only 50% of the cost Is borne by the program and greater additional Investment is encouraged. It was felt that many of the candidates who had taken advantage of thl. program In the Church/Dodge area were established merchants who could afford to participate in the same •-.� way others had in other areas. Commission members' greatest concern was over control over aesthetics, accountability and the 100% subsidy. They felt that the $300,000 was totally out of proportion to the $60,000 In the City operated facade program which they saw achieving better results. Commission members recommended that the ranking for the economic development projects be changed to list the Commercial Area Assistance Program for the City as number I, the Site Clearance for the Industrial Development as number 2, and dropping the ECDC facade program. Ms. Hill moved that the Plan Commission accept the Chairman's report on CDBG project proposal priorities. Seconded by Mr. Belmonte. Motion passed. No nays. REPORT ON THE PROPOSED MARINA ON THE NORTH SHORE CHANNEL Mr. Belmonte reported on a meeting held at the Metropolitan Sanitary District on a subject that the Plan Commission had thought was dead, the proposed marina In the vicinity of Main Street on the North Shore Channel. He reported that the project was very much alive and being pushed hard by at least two of the MSD Commission members. There Is a 13.3 acre development proposed on the Skokie side of the canal lands opposite the Main Street Commons. Part of a developer proposal for this area does Include a marina and the Village of Skokie appeared in support of this. The Village of Wilmette appeared in opposition and Mr. Belmonte stated Evanston's position In opposition. Mr. Belmonte reported that the representative of the Corps of Engineers felt that the project could be done and was only waiting for encouragement from a local authority such as the MSD to proceed. Evanston Plan Commission• MInutes - October 14, 1487 Page 4 At the meeting, Mr. Belmonte had suggested a task force of representatives from the affected communities and the Sanitary. District to prepare a long range comprehensive plan for the undeveloped lands. While the MSD did take this suggestion, all of the members of the task force are from the MSD. They intend to hold a series of hearings in the local communities. The next hearing will be in Skokie and Evanston will be notified. Mr. Carter was requested to verify If Mayor Barr had corresponded with the MSD and with Senator Yates on Evanston's position In opposition to the proposed marina. Ms. Hill moved to have the Commission prepare a letter requesting that Mayor Barr transmit our position on the marina, the City's interest In the shopping center, and Industrial development, and requesting City involvement In the future MSD decisions. Seconded by Mr. Belmonte. Motion passed: No nays. Meeting adjourned approximately 10:13 P.M. EVANSTON PLAN COMMISSION MINUTES Wednesday, November 1l, 1987 ; Room 2403 7;30 - P.M:. CIVIC CENTER MEMBERS PRESENT: -Hill, Nevel, Peters, Petterson, Seldrnanp.and Yas MEMBERS ABSENT: _ Perl<ins, Belmonte, and Breslin ASSOCIATE MEMBERS PRESENT:? Marston, Foster and,Curry ' STAFF: Carter OTHERS PRESENT; Don Bessey, Jim Gamble, and`Arthur.Dubia PRESIDING OFFICIAL; Peters, Chairman APPROVAL OF OCTOBER 149 1987 MINUTES Mr. Nevel moved approval of the October 14, 1997 minutes .as written: Seconded bl► Mr. Petterson. Motion passed. No nays. PRESENTATION ON THE TRANSPORTATION CENTER DESIGN Mr. Carter Introduced the topic by explaining the initiation of the idea of a transportation center by the Plan Commission as early as 1972 and that there had been a long road with a number of different design schemes before arriving at the present point. Now, with preliminary designs behind them and funding assured, the current effort towards creating a transportation center is well under way. He introduced members of the consulting team who were responsible for the development of final design and engineering drawings. He complimented them on their creativity and positive team spirit in resolving a number of difficult issues and creating an exciting plan for the Evanston Transportation Center. In turn, Mr. Don Bessey, of Envirodyne Engineers, introduced Mr. Gamble, of the Land Design Collaborative, and Mr. Arthur Dubin, of Dubin, Dubin, & Moutoussamy, the project architects. Mr. Bessey also complimented the team on their efforts and the City for Its cooperation on this complex undertaking. He explained Envirodyne's role in the development of the basic concept and engineering challenges. He described the project in a further 4-step process with step 1 being the construction of a temporary platform and fare collection area just north of Church Street on Benson Avenue. The next step would be to construct a two -track bridge structure off the right-of-way of the CTA to be slid into place once the existing structure is removed and the site is prepared. The third step would be to construct a new station after the bridge and platforms are in place. Finally, there would be the outside work of landscaping, constructing canopies, and the concourse through the tenter of the site. Mr. Dubin explained the Important architectural consideration of the design of the new CTA station. First, it had to provide an architectural focus for Downtown Evanston. Secondly, It had to be compatible with the existing style of materials of the present Chicago do North Western Station, Third, it had to serve as a hub for several Nortran bus lines and CTA buses. Fourth, the plan of the station interior had to meet highly specific CTA design requirements. He went on to explain how the design would create a passageway by breaking through the wall of the embankment to the interior of the site and thus linking both the Chicago & North Western station and providing a gateway to Research Park. He explained the ground plan of the station, the paid and unpaid areas as well as the passageway, ticket booths, and vendor space. Evanston Plan Commission Minutes - November 11, 1987 Page 2 He stressed that It was designed for security and ease of maintenance with an emphasis upon mobility. There would be both elevators and escalators serving the patrons. On the second level passenger area there would be a semi -enclosed "train shed" with a skylight for weather protection. The train shed would serve as both a design feature and for weather protection. The new station would be clad in brick in keeping with the Chicago & North Western station and colors would be used to harmonize with the present development on the site. Mr. Gamble commented on his special concern about creating a transportation center which reflected the pride of the community and responded to its standards. He saw several key elements which were critical to be considered in making the Transportation Center a design success. He saw compatibility and connectability to the rest of the Downtown plus the center's connection to Research Park as the essential design consideration. He noted that the circumstance of having elevated platforms for both modes of transportation offered a unique opportunity to view the plaza design. The second key element was the need to accommodate pedestrians with passenger amenities and thoughtful use of pedestrian space. Third, he felt it was important to make it a safe place for people. And fourth, It was important that Benson Avenue function more efficiently and safely in its relationship to the bus movement, traffic and pedestrians. He felt the ultimate objective was to come up with a distinctive, but compatible design with the surrounding area. He mentioned meeting with the designers for the Research Park streetscapes and indicated that they were generally in agreement and had mutually compatible schemes. Mr. Gamble explained the difference between the ultimate plan for the entire Transportation Center site versus the current project plan which does not deal with the ultimate private development along the Church Street frontage. The interim plan will be complete within itself, yet able to tie in successfully with the long-range development. He noted flaw the circle design motif In the pavement at Railroad Avenue and Church Street keys Into the Research Park design as part of a major entrance for both projects. There will be a major entrance and lank for both projects at this intersection. Mr. Gamble moved on to describe the changes which would be created along Benson Avenue to enhance the environment of patrons waiting for buses and entering the Transportation Center from Benson. The taxicab and private automobile drop-off would be moved to the inter€or of the Transportation Center Plaza where access would be equally available to the CTA and the CNW stations. He noted that the sidewalk would be widened to approximately 20 feet along Benson to better accommodate the volume of passengers waiting for busses. This area would be marked off with decorative paving and further enhanced with a canopy designed for weather protection. The canopy design would be linked to structural elements of the train shed and the general theme carried over Into the concourse between two stations. Mr. Gamble went Into some detail explaining the design and rational for the bus waiting area and commented on how they had analysed the numbers of people and their movement as part of their design. He noted that the design called for a light and airy structure using transparent materials. Moving on the the landscape elements, he noted that there was a real challenge to be met in landscaping the embankment because of Its poor soils. His plan called for building up better soils at the base of a retaining wall and planting a row of trees to match the street trees and supplementing these with low flowering shrubs. Further up the embankment there would be a ground cover such as Crown Vetch and still further up the embankment the slope would be stabilized with a form of riprap or cobble material. The combination of materials would help screen the embankment, provide easier maintenance and help screen the undercarriage of the trains above. Mr. Yas had several questions including what would come next on the schedule. Mr. Bessey responded that the construction of the Clark street viaduct would come first in 1988 followed by construction of the Transportation Center In the following year. He explained the particular difficulties of attempting to do both at the same time. Mr. Yas also asked about the color of Evanston Plan Commission Minutes - November 11, 1987 Page 3 finishing and was told that brick would be used to match the Chicago and North Western station and metal framework would be painted In the same colors used on the Chicago and North Western station. Clear glass or slightly tinted glass would be used to help keep the environment lighter. Mr. Yas complimented the architects on their treatment of the station and efforts to make it harmonize with the surroundings. Mr. Nevel echoed Mr. Yas's compliments on the station design and asked about the dimensions on the Benson Avenue bus shelter. Mr. Gamble pointed out the different zones Included in the design that separated pedestrian movement from those waiting for the bus. He further elaborated on the analysis that had gone Into preparing the design. Mr. Nevel noted that the design had changed dramatically from those of earlier years and asked if the air rights development had been excluded. Mr. Carter explained that there would be a substantial site made available for private development on the north end, but It would not be an air rights development. Mr. Foster asked about the volume of passengers using the transportation center and for comments on the lighting. The response was an estimated 4,000 passengers use the CTA and about 1,000 use the Chicago and North Western. The lighting will be ornamental on a pedestrian scale but details have not yet been worked out. There were also questions about having a coffee shop in the C&NW station and Mr. Carter commented that Metra was looking for potential customers to lease surplus space in that station. Mr. Yas asked about a connection to the parking garage for possible park and ride and Mr. Carter responded that it was not the City's policy to encourage park and ride within the Downtown. Providing a parking space for commuters who leave the City and work elsewhere is not in the best interest of the Downtown which is already short of parking. There followed a lengthy discussion about pedestrian movement from the Transportation Center and methods of guiding those movements. h4r. Yas asked why the canopies did not provide continuous protection right to the bus? lair. Bessey responded that the canopies had been set two feet to avoid being inadvertently struck by a bus and lowered so as to provide better weather protection. Mr. Peters asked about the challenge of handling the traffic circulation with the drop-off of passengers mixing with the busses and taxicabs. He thought the kiss -&-ride facility in the Interior of the Transportation Center site looked constricted. Mr. Gamble responded that there was enough room for seven cabs plus drop-off and that they had carefully considered the traffic volume and potential conflicts during their analysis. In response to their question from Mr. Petterson about the pavers, Mr. Gamble commented that they would be a pre -cast concrete paver and different colors and compatible with the surrounding area. Also in response to Mr. Petterson, Mr. Gamble indicated that there were not many options as far as the functional pieces of the design is concerned once the process has been well thought through. The site is constraining in a number of ways. MIAs. Hill questioned whether or not kiss -&-ride patrons of the CTA would, in fact, utilize the turn -around area within the triangle. Since many of them come down Benson anyway, they are likely to attempt to drop their passengers at the same location as before. Mr. Nevel raised the question of whether or not earlier plans didn't call for greater use of the site by CTA buses. Mr. Carter commented that the CTA wanted to keep their present terminal at the Sherman Avenue site where a majority of their riders disembark. Mr. Peters observed that the CTA bus patron seemed to be left out as far as passenger amenities are concerned and that little has been done to provide for them. Evanston Plan Commission MInutes - November 11, 1997 Page 4 Mr. Carter pointed out at one time they have considered running the canopy the length of Benson Avenue to pick up the CTA riders that would disembark at Church and Benson or Benson and Davis, but the cost of running a canopy the entire length of the block seemed prohibitive. Mr. Dubin speculated on the long term possibility of Nortran taking over the local CTA routes and eventually having the Transportation Center as the terminal for all routes. Mr. Peters felt that better service to the CTA bus riders ought to be considered as part of the Transportation Center design. Mr. Peters also felt that the interface between the Central Business District and the Transportation Center ought to be considered. Mr. Gamble replied that as far as design is concerned that it would relate in terms of materials and colors, but the pedestrians are walled off by the development along Benson Avenue. He felt It would make a contribution by creating a more attractive point of entry to the Downtown. In response to the question of what is next on the Transportation Center, Mr. Bessey replied that the next meeting was to be held December 3, and that they are still looking at cost versus certain design elements in refining the design. He hoped that the project would be near sQ per cent completion by this time. The Commission members thanked the consultants for their appearance and sharing their work with them at this time. REPORT OF THE COMPREHENSIVE PLAN COMMITTEE Ms. Hill reported on the results of the Comprehensive General Plan Committee meeting which summarized the information from the two pervious meetings dealing with housing. In general: it was concluded that there was 1) a serious Inadequacy of data on all aspects of housing, 2) there were no acceptable definitions of what constitutes a housing problem or affordable housing; responsibility for housing is scattered over several different agencies and there does not appear to be a mechanism for cooperation and coordination among them: 3) there is a need for a housing plan with measurable objectives and carefully thought out policies to provide an overall perspective on housing and coordinate its efforts. It was also apparent that certain sections of the Comprehensive Plan would need to Be updated and amplified. Mr. Peters explained that the Committee had been developing a prototype approach, which if acceptable would be used with interviews with other boards and commissions working on the recommendations of the Comprehensive Plan. Mr. Curry asked if the data should not include some measure of demand for various types of housing. Mr. Nevel complimented the committee on an excellent job of distilling the major questions and issues on the topic. Commission members requested that the Comprehensive Plan Committee prepare a list of recommendations to bring back to the Plan Commission and be forwarded to the Housing Commission and others for their consideration. DOWNTOWN COMMITTEE Mr. Petterson reported on behalf developed a format on the text and editing. He felt that graphics wer, each of the developable parcels hai was requested to bring the content the full membership to look at. CD COMMITTEE of the Downtown Committee stating that the staff had that the Committee was now ready to move into doing some looking very good at this point. He briefly explained how been analyzed and placed into categories. The Committee of the Downtown Plan to the next Commission meeting for Chairman Peters reported on the CD Committee of the night before where the Plan Commissions recommendations along with those of others were considered. He was concerned that the Commissions recommendations did not appear to carry a great deal of weight and lWas particularly concerned that there was a real gap between the Capital Improvements Committee Evanston Plan Commission MInutes - November 11, 1987 Page S and the CD Committee. He hoped that there might be someway for the two of them to communicate and reach some understanding since the Capital Improvements program anticipates a certain level of support from CD funds. It was suggested that a letter be written giving the Plan Commissions views on the subject. Chairman Peters further lamented the apparent split within the CD Committee which seemed to pit one part of town against another. METROPOLITAN SANITARY DISTRICT PROPOSED MARINA Commission member wanted to know whether or not the Plan Commissions Position Statement had been forwarded by the Mayor and whether anything had been sent to Congressman Yates. Mr. Carter reported that there had been a City representative at the recent Sanitary District meetings. OLD BUSINESS Commission members talked again about some of the aspects of the Transportation Center which bothered them. They felt it would be more appropriate to have a canopy running the entire length of Benson Avenue and had concerns about how workable the circle drop-off would be. They also felt there should be some rider projections for the near future. They also wanted some additional thought given to better linkage to the downtown. They did want to emphasize however, they they supported the concept and that the design is basically a good one. NEW BUSINESS Chairman Peters announced the formation of a Slue Ribbon Committee to be involved In the preparation of a comprehensive revision to the zoning ordinance. He announced that the Plan Commission would be involved in this project and asked Drew Petterson to represent the Plan Commission on the Blue Ribbon Committee. Ms. Hill moved that Drew Petterson be confirmed as the Plan Commission's representative. Seconded by Amy Seidman. Motion passed. No Nays. Meeting adjourned approximately 10:! 3 P.M Staff, Date: 7Y27/32 C EVANSTON PLAN COMMISSION MINUTES DRAFT, NOT APPROVED Wednesday, December 10, 1987 Room 2403 - 7:30 P.M. MEMBERS PRESENT: MEMBERS ABSENT. - ASSOCIATE MEMBERS PRESENT: STAFF: OTHERS PRESENT: PRESIDING OFFICIAL; CIVIC CENTER Belmonte, HIII, Nevel, Seldman, and Yas Foster and Breslin Curry and Marston Carter Donna Hrillac, William Hoyer, Charles Klosterman, and Steve Pudloski Peters, Chairman APPROVAL OF NOVEMBER I I, 1987 MINUTES Mr. Perkins moved approval of the November 11, 1997 minutes as written., Seconded by Ms. Hill. Motion passed No nays. DISCUSSION OF COMPREHENSIVE GENERAL PLAN IMPLEMENTATION OF RECOMMENDA?IONS WITH MEMBERS OF THE ENVIRONMENTAL CONTROL BOARD Chairman Peters welcomed the members of the Environmental Control Board and thanked them for their willingness to come and discuss recommendations of the Comprehensive General Plan. He Invited the comments of the Board members on the Plan and asked for any items not covered In the Plan that needed to be brought to the Commission's attention. He drew their attention to a December 3rd memo distributed earlier to the Board listing a number of questions suggested to focus the discussion for the evening. In response. to the question as to how the Board uses the Comprehensive General Plan In their work, Ms. Hrlljac responded that most members had read the document and found it both supportive and helpful to have a section on the environment contained In the Plan. She felt that It added legitimacy to many of their concerns and provided a good checklist for them. She stated that they were very pleased to have the opportunity to appear before the Commission and discuss some of these issues. In response to a second question about any missing policies, she Indicated that there needed to be something on Research Park and its environmental issues, some mention of the reworking of the environmental ordinance and the asbestos program. Mr. Hoyer commented that a large part of their work recently had centered around the Research Park. This resulted in an impetus to rework the environmental ordinance and, while reworking it, they will make it more comprehensive. They are also working on getting data on Cook County air pollution from the Cook County Board. In commenting on the asbestos issue, Mr. Hoyer stated that they had an interest In wanting to be Involved In the District 63 Asbestos Program, but had no status with the School Board and their Input was not taken. He commented that the schools were the major focus on asbestos removal. Mr. Hoyer mentioned noise pollution and a report prepared two years ago which the Board Just completed a final revision on at Its last meeting. This ordinance will be going to the Administration and Public Works Committee in the near future. They used the noise pollution study which came out of Northwestern University as a springboard for their work. Comment was made that there was no really serious noise problem within the community and a number of the noise nuisances, such as the military helicopters, are very difficult to deal with. tier. Hoyer Evanston Plan Commission Minutes - December 10, 1997 Page 2 mentioned two other Items that were not covered In the Comprehensive Plan chapter on environment Including toxic waste and radon. It was stressed that In the new ordinance it was Important that people could find the appropriate regulations to handle their problems more easily than Is the case now. In response to Chairman Peters' question as to what the major environmental problem was Board members characterized the nituatlon as not one of obvious serious issues, but rather ones that could be considered cuaiity of life fsmjer such as nulse, litrcr, graffiti and garbage. Board members felt there was an EPA jurisdictional problem as far as responsiveness and enforcement was concerned. The EPA offices are remote, understaffed and frequently not responsive. Members felt that there was a need for full-time environmental personnel to do the measuring, Inspecting, etc. They thought this was especially needed with Research Park coming. Solid waste disposal was the largest problem that they were working on. Mr. Klosterman explained the character of the problem stating that there were some 360000 tons a year which had to be hauled off to some remote site with a quarter of that being yard waste. There are many recyclables such as paper, plastics, and metals within this volume. The Board Is advancing a plan for a once -a -week pick-up of recyclables at the same time their garbage Is picked up. This proposal is now before the City Council. He stated that the current market for recyclable$ Is good including plastic, paper, glass and aluminum cans. By next summer a good program should be In place. The largest challenge Is to find a site for yard waste. A site of approximately five acres is reuuired. Mr. Klosterman went on to explain the economics of waste disposal, how prices are rising, the closing of the site at Techny, and the resulting longer haul bringing garbage to $40 per ton to dispose. The chief rationale for a transfer station is the problem of sending smaller garbage trucks to a site 1.5 hours away. A transfer station. would have to be done inside a building and carefully attended to to prevent any rodent or odor problems. He explained the status of the Bartlett site and how garbage would have to be balled if that site is ultimately used. He discussed the possibilities of going to Incineration at some future date which would have the yard waste separated. He said that Incineration, however, was much further down the road and. that It was a very expensive process due to the extensive requirements of controlling stack emissions. It was pointed out that the Administration and Public Works Committee may take a different route on some of the recommendations contained in the Environmental Control Board and that this was still under discussion. Board Members felt that both econamic concerns and environmental concerns were coming together on this issue and whether one looked at it from the point of view of the environment or the need to reduce costs, the program of picking up recyclables made sense. Mr. Hoyer emphasized the necessity for a full-time director to deal with such a large and complex program. There would be many management and legal problems associated with running such a program. Mr. Pudloski commented on the proposal of the Environmental Control Board stating that It would cost $260,000 for the first year and about $220,000 in subsequent years. The A&PW Committee felt that the program was too expensive and needed to be done in a way which would force people to recycle and reduce the cost of garbage collection. They favored once a week garbage collection and a second pick-up for recycling. In that way, costs and savings almost becomes a wash. The once a week pick-up would spread out the number of stops so that every day there is the same work load. He indicated that the tipping fees in this area were generally lower than elsewhere in the United States, at least so far. These differences are going to disappear in the future. This region is far behind many other parts of the county In dealing with solid waste because the landfill costs are so much less at this time. Mr. Perkins inquired about resuming leaf burning which he felt was fairly benign and had a beneficial effect upon vegetation. Mr. Pudloski responded that there was already difficulty In meeting the federal standard on air pollution and that mulching was probably a more environmentally sound and practical means of dealing with yard waste. Ms. Hill asked whether i Evanston Plan Commission Minutes - December 10, 1987 Page 3 there was a need for substantial education to change peoples' habits on recycling. She pointed out the Irony of having landscapers come in, remove the grass clippings and leaves and return with expensive fertilizers when composting the leaves and grass would produce the same results. Board members acknowledged that there was nothing more difficult to change than human behavior and that they would face challenge In getting compliance with new ways of handling garbage and waste. Mr. Pudloski discussed the Issues in a voluntary versus a mandatory separation and pick-up program. He noted that there were already alley problems and that there was more leniency than there was enforcement. Board members discussed the recent clean-up efforts along the railroad embankment and the role of Evanston the Beautiful In working with school age children to raise the level of awareness on local environmental problems. They also stressed she need for stronger enforcement with significant penalties for those who don't comply with the separation requirements. A change In attitude and behavior would be rewired across the board from the administration, the Council, and the citizens. Mr. Pudloski pointed out some of the difficulties with enforcement. There followed an extensive discussion of the methods and difficulties of changing behavior Including enforcement techniques and Incentive techniques. The general consensus was that changing behavior was a larger challenge than setting up the program Itself. They also felt that there was a substantial base of voluntary compliance on which to build. Board members mentioned a number of other small environmental issues In which they have some interest Including: the radioactive material produced at Northwestern; trees; gardening and yard services and the use of chemicals; and the smoking ordinance for restaurants. Chairman Peters asked the members of the Environmental Control Board what role they saw for the Evanston Plan Commission on environmental issues and planning. Board members felt that having the Comprehensive Plan was a real start and that it was good to have the environment listed as a major topic in the Plan as an assist in creating awareness on environmental issues. Chairman Peters asked if the Environmental Control Board had some 'plan" of their own. Their response was that they had several projects under way: putting all the noise ordinances under a single heading and assembling all regulations together In an environmental ordinance. They also felt a staff person with environmental monitoring ability would be required to provide oversight for the entire City. Somebody has to be able to do something about violations. Mr. Perkins raised the Question of what the magnitude of the environmental problems was. The response was that there were many small problems which added In to become a larger aggregate. They had thought of going to a consultant as problems emerged as opposed to a full-time staff so as to try to match the solution with the problem. The problems themselves are not major. Probably the largest potential problem faced is that of solid waste disposal. Chairman Peters brought up the question of the high levels of ozone found in Evanston and asked If there was any way the Board was addressing that. Their response was that this was more of a metropolitan -wide problem and that the automobile emissions was something that would have to be attacked on a regional basis. Mr. Petterson observed that the Plan Commission could, in many cases, be supportive of actions recommended by the Environmental Control Board when there was a clear policy within the Comprehensive General Plan which Commission members could cite at a City Council meeting. Mr. Pudloski observed that eventually there would be a need to come up with a site for a transfer station or recycling site for yard waste and that the Plan Commission could be helpful with site recommendations on location and treatment. He noted that this was a very sensitive Issue and that nobody wanted a transfer station In their neighborhood. He raised questions about how the Plan Commission might think about Incorporating such a site as part of the Southwest Evanston Industrial Area Plan. Members of the Environmental Control Board pointed out that, properly screened and managed, compost sites present no problem at all. The greatest difficulty Is In the need for a 5-acre site which Is very difficult to come by In Evanston. Mr. Carter pointed out the possibility of a cooperative site between Skokie and Evanston on the east bank of the canal south of Main Street. The property is on the Evanston side of the canal but happens to be within the Village of Skokie. Mr. Pudloski noted that Skokie had very little motive to cooperate on such a venture at this time since their hauling costs are very low. Evanston Plan Commission Minutes - December 1% 1987 Page 4 Chairman Peters thanked the members of the Environmental Control Board for appearing before the Plan Commission and complimented them on their good work. The hope was expressed that the two groups would stay In communication and the Board requested support from the Plan Commission on the noise ordinance when It appeared before the Administration & Public Works Committee In the near future. APPOINTMENT OF A NOMINATING COMMITTEE Chairman Peters submitted the names of Steven Yas and Libby Hill as members of the Nominating Committee for the Plan CommIssion's officers for 198& Mr. Petterson moved approval of the Nominating Committee. Seconded by Ms. Seidman. Motion passed. No nays.. COMMiTEE REPORTS Comprehensive General Plan Committee Ms. Hill presented the redrafted response to the Housing Commission which was discussed at the last Plan Commission meeting. Mr. Petterson commented that the memo was straight forward and very clear. his. Hill moved that the report be accepted and forwarded to the Housing Commission, the Property Services Administrat.1on and Planning do Development Committee. Seconded by Mr. Petterson. Motion passed. No nays. Ms. Hill commented that the Committee would return at the next Commission meeting with their comments on the joint meeting held this evening with the Environmental Control Board. Economic Development Committee Mr. Belmonte reported that the Economic Development Committee had approved the ground lease, air rights, and development agreement on RESCORP which will be going to the City Council with a recommendation to enact the ordinances and allow the City Manager to contract for those agreements. The next milestone will be presentation of final drawings to the City on January 28. Mr. Belmonte went on to respond to questions about the marina proposed for the North Shore Channel and mentioned that a task force of Metropolitan Sanitary District people had been set up and that this group was traveling to meetings in various communities. It did not have any community representation, only members from the MSD. He was not aware of any minutes or any results of the meetings to date. Mr. Carter was asked to Inquire of the City Manager as to what the status was. Downtown Committee Chairman Peters noted that at the last Plan Commission meeting they had asked Mr. Petterson to serve on the special Blue Ribbon Committee on Zoning. Since this was going to be a demanding task, Chairman Peters had asked Ms. Seidman If she would take over Mr. Petterson's slot as Chairman of the Downtown Committee. Mr. Yas moved approval of appointment of Ms. Seidman as Chairman of the Downtown Committee. Seconded by Libby Hill. Motion passed. No nays. Chairman Peters suggested a small group get together to revise text and report back to the full Commission on progress in getting a report out. Mr. Carter reported that his department was working on two new projects for the Downtown: an updated base map which would Identify property lines, buildings, occupant and address; and a data file which would measure land and building areas by type of use as well as other pertinent Information. All this data would be on a computer and readily available for analysis. Neighborhood Committee Mr. Carter reported that the City had closed on the Maupin property in the Custer Avenue project area and that they had just one more property to acquire and that negotiations had been reopened on that property. He reported that there were still two outstanding leases which may have to be negotiated for purchase. Evanston Plan Commission Minutes - December 10, 1987 Page S OLD BUSINESS Mr. Carter announced that the Zoning Amendment Committee was going to hear the Plan CommIssion's recommendations on rezoning of the commercial districts which was prepared over a year ago. The meeting would be on January 7, 1988. This would not be a formal hearing on the topic, just a meeting for comment. The ZAC was likely to then refer this report with comment to the new Zoning Commission which would be revising the present zoning ordinance. He Indicated that staff and Plan Commission would be expected to make some brief presentation explaining the content of the Commission's recommendations. Mr. Carter reported on the status of the Library Plan and indicated that Ray Green ac Associates would be under contract to do additional work In analyzing additional alternatives for the combination of a library and Levy Center. They will evaluate the library's proposal and look at alternatives which do not involve the Woman's Club's residence. Ray Green do Associates will also be Involved In helping the Levy Center develop their program statement. He mentioned that the Commission on Aging had been added to the groups reviewing the Plan. The Commission on Aging also had some additional ideas about expanding the concept to a senior center with larger services than just recreation. Chairman Peters raised a question as to what the extent of the Plan Commission Involvement might be on the library issue since it was part of the consideration In the Downtown Plan. Mr. Carter asked the Commission members what role they saw for themselves in this. Mr. Nevel commented that It should be on the agenda of the subcommittee on the Downtown. Mr. Carter offered to ask the City Manager whether the Plan Commission should have a role In the larger group working on the library issue. He suggested It might be helpful to have at least one body which could take an overview of the entire Issue without having a particular Interest In a part of It. Mr. Carter reported on the Economic Development Committee's task force on the Southwest Industrial Area Plan. He pointed out the problems of the area and its potential to eltherbecome a great deal more unsightly or to be developed Into an attractive Industrial park. He reported that the Planning Department was preparing some maps and statements to help set a context for development which might take place In that area. NEW BUSINESS Chairman Peters suggested that for the next meeting the goats and objectives for the 1999 Plan Commission program be an agenda item. He asked Commission members to be thinking about their suggestions in the Interim. Meeting adjourned approximately 10:00 P.M. Staff: Date: 7Y6J9 DRAFT, NOT APPROVED