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HomeMy WebLinkAboutMinutes 1991I L MEMBERS PRESENT MEMBERS ABSENT STAPP PRESENT DRAFT — NOT APPROVED EVANSTON PUBLIC LIBRARY Board of Directors Meeting January 15, 1991; 7:30 P.M. David Allen, Matthew Brackett, Mary Anne Cappo, Patricia Hesston, Cheryl Judice, Ann Kepler, Fred Malkinson, Ann Weise, Doris Wolin None. Library Director Donald Wright Assistant Director for Public Services Charles Anderson Administrative Services Manager Paul Gottschalk CITUENS PRESENT Darlene Fisher, League of Women Voters PRESIDING Mary Anne Cappo, President CALL. TO ORDER President Cappo called the meeting to order at 7:33 P.M. MINUTES David Allen moved, second by Fred Malkinson, MSP Approval The Evanston Public Library Board of Directors approves the of Minutes minutes of the Board meeting of December 18, 1990 as of 12/18/90 received. Passed unanimously on a voice vote. COMMENTS BY None. CITIZENS OLD BUSINESS 1991/92 Budget Mr. Wright noted that the City Manager's budget proposal message, which was included in the Board packet, did not contain any significant changes affecting the Library. Dr. Malkinson asked whether the Capital Improvement Program projections remained the same. Mr. Wright replied that they did. Edward Johnson Mr. Wright clarified the terms and provisions of the Edward C. Bequest Johnson bequest and answered several questions from Board members regarding the restricted and the unrestricted funds. The Board discussed some possible options for utilizing these monies. Mrs. Cappo asked whether it would be better to transfer these funds Into the Library Endowment Account. Dr. Malkinson asked how the funds are presently invested. The Board decided to refer these questions and options to the Development Committee. COPDIITTEE/ REPRESENTATIVE/ REPORTS Management There was no meeting. Policy Material& and Mr. Brackett reviewed the Committee meeting of January 9, Services noting that: the Committee had agreed to remove the question of Policy Library badges from its agenda at this time, due to the expenditure involved. Mr. Brackrt,c noted that the proposal to convert the Art/Mualc Room to a fiction/browsing area and transfer the art and music books into the regular collection had been brought to the Committee for discussion, not action at this time. Mr. Brackett identified four important advantages to such a trove: 1) it would decrease the noise and traffic in Reference, 2) this is planned for the new building and having it in place now would simplify the future mt,ve, 3) it is hoped it will reduce vandalism on art books, and 4) it will place all current magazines in one location. (Additional benefits such as better use of staff were listed in the Committee minutes.) Mr. Brackett went on to describe some important considerations In such a move: 1) the monetary cost, 2) the major investment of staff time, 3) the necessity of possibly closing the Library for 2 days, and G) the public perception of another major change so soon after the computer. Mrs. Kepler recommended that the move take place after school recess and before the start of summer school. The Committee concluded that the benefits of such a move far outweighed the disadvantages, and directed staff to prepare detailed plans for consideration at the next Materials and Services Policy Committee meeting. The third agenda item, a recent article on the role of videos in the public library, had been discussed briefly by the Committee, The Committee reiterated its support of the present Library Selection Policy. Space Planning Mrs. Cappo asked Mr. Wright to report on the architectural and Physical competition update. (ilia report, dated January llth, was Facilities included in the packet.) Several Board members questioned whether the large registration was a result of the fee amount; others felt it was simply a reflection of the times (the economic situation). The Board noted that the fee paid the consultants, a total of $62,609.00, was a significant amount and should certainly result in high quality performance on the remaining part of the contract with the consultants. Mr. Wright noted that the Special Committee on the Main library Project plans to meet. in February to discuss procedural questions such as the mechanics of negotiations with the winning - architect(s), the timing of announcements, who the juror - representative of the Special Committee will be, and an orientation for the non -design professional members of the jury._ This meeting has been set for February 13th at 7:30 P.M. -2- t�� _ Development Dr. Malkinson reported that the Development Committee had met with the Evanston Library Friends to consider fund-raising plans and he believes that the Friends will, indeed, undertake a fund- raising campaign for the new library. Dr. Malkinnon also reported that the Packaging Corporation of America will contribute $600 to the Library this year. The Holiday Book Fund has received $4,162.00 to date. North Suburban No December meeting. Library System PRESIDENT'S Mrs. Cappo noted that she and Mr. Wright will be contacting REPORT Representative Schakowski to brief her on Library needs. Tho Evanston Art Center is still holding space to display some of the entries in the architectural competition. The Board briefly discussed the Chamber of Commerce report, noting that they felt there were several inaccuracies in the portrayal of the Library. Mrs. Cappo received a thank you note for the gift to Mary Marzana for her volunteer efforts. Mrs. Cappo has talked to Mayor Barr because Mrs. Cappo's term as as Board member expires in June. Mrs. Cappo indicated the Board should suggest any possible names to the Mayor as soon as possible. VICE PRESIDENT'S Mrs. Wolin presented the financial report for the ten months REPORT ending December 31, 1990, noting that fine revenue seemed to be down while rental books income was up. Mrs. Wolin asked for clarification on the administrative supplies and temporary salaries expenditures. This was provided and there were no further questions. Evanston There had been no meeting of the Friends Board since the Library December Library Board meeting. Friends LIBRARY Mr. Wright called attention to the statistical and library REPORT activities report for the month of December, 1990. NEW BUSINESS There was none. At 8:44 P.M. The Board adjourned into executive session for the annual evaluation of the Library Director. ADJOURNMENT The Board came out of executive session and, there being no further business, the meeting adjourned at 9:25 P.M. DRAFT -- NOT APPROVED -3- e DRAFT — NOT APPROVED EVANSTON PUBLIC LIBRARY Board of Directors Meeting February 19, 1991; 7:30 P.M. MEMBERS PRESENT Matthew Brackett, Mary Anne Cappo, Patricia lieaston, Ann Kepler, Ann Weise, Doris Wolin MEMBERS ABSENT David Allen, Cheryl Judice, Fred Malkinson STAFF PRESENT Library Director Donald Wright Assistant Director for Public Services Charles Anderson Administrative Services Manager Paul Gottschalk CITIZENS PRESENT Darlene Fisher, League of Women Voters Mary Ann Dow PRESIDING Mary Anne Cappo, President CALL TO ORDER President Cappo called the meeting to order at 7:34 P.M. MINUTES Doris Wolin moved, second by Ann Kepler, MSP Approval The Evanston Public Library Board of Directors approves the of Minutes minutes of the Board meeting of January 15, 1991 as of 1/15/91 received. Passed unanimously on a voice vote. COHMENTS BY Mrs. Dow remarked how very much she enjoys and appreciates CITIZENS the Library. OLD BUSINESS 1991/92 Budget Mr. Wright reported that there had been no action on the budget since the last Library Board meeting. It was expected that the budget would be passed at the next Council meeting on Monday, February 25. Annual Mrs. Cappo said this agenda item would be held for the end of the Evaluation of the meeting, since it required an executive session. Library Director COMMITTEE/ REPRESENTATIVE/ REPORTS Materials and There was no meeting. Services Policy Space Planning Mrs. Cappo called the ►3oard's attention to the memo in their and Physical packet regarding the finalization of the acquisition of 615 Facilities Church St. Mrs. Cappo went on to report on the Special Council Committee meeting of February 13. A new timeline for the Library project was distributed (included in the Board packet). There will be an orientation dinner on April 7 for the Jury, Special Council Committee and Library Board. The Special Committee recommended making the announcement of the winning design at a Special Council meeting on April 15. The Executive Committee had met with Martha Slaughter of the Evanston Arts Center and completed plans to have an exhibit (starting in late April and running for six weeks) of a number of design submissions. The Special Cotincil Committee had discussed having a private opening ceremony on April 25 as a fund raising event, and the Library Board proceeded to consider this possibility. The idea of producing a catalog of the exhibit wlll be discussed with the Competition Advisors. Doris Wojin moved, second by Patricia Ileaston, MSP The Evanston Public Library Board of Directors accepts with Competition gratitude and delight the Evanston Art Center invitation to Exhibition exhibit submissions in the Library Design Competition. Passed unanimously on a voice vote. The Board talked about the idea of a private preview reception preceding the Art Center Exhibit opening. The Evanston Library Friends are reportedly receptive to a joint sponsorship and are discussing this possibility at a meeting of their Fund Raising Committee. The importance of including the ELFs was stressed by several Board members. The suggested price for individual attendance was 05.00. Patricia Ileaston moved, second by Ann Weise, MSP Exhibit The Evanston Public Library Board of Directors approves the Preview concept of a fund raising event in conjunction with the Fund Raiser opening of the exhibit of architectural submissions. Passed unanimously on a voice vote. Ann Weise volunteered to work on planning the event. The Board will finalize the plans at its March, 1991 meeting. Some further discussion took place on the wording of invitations for the event. The hoard will coordinate the planning with the Development Committee. Mrs. Cappo announced that the Special Committee has recoumended Alderman Collens to the City Council as their representative on the architectural competition jury. Mr. Wright is working on a briefing process :or the lay jurors. Mr. Wright noted that the focus groups envisioned as part of the design process should begin work soon. These groups, with chairs are: handicapped Access, Ann Weise (staff liaison, Charles Anderson); Environmental Concerns, Fred Malkinson; Cable TV, David Allen; Art, Patricia Ileaston. CPA= 6 Mr. Wright :said there are several good possibilities for a location for the architectural design submissions during the jurying phase. Long Range Charles Anderson called attention to the report of the January Planning meeting of the Committee (distributed in the Board packet) and noted that the February 28 meeting will focus on selecting primary and secondary Library roles. Development There was no meeting. North Suburban Mr. Brackett reported on the meeting of the NSLS Board, Library System identifying three significant issues: 1. The notice to terminate the Suburban Audio Visual Servioes contract June 30, 1993. 2. Debate regarding the role of the Reciprocal Borrowing Program in NSLS. Mr. Wright expressed hope that the review of this program will lead to including loans to non -system libraries, such as the large number of loans Evanston makes to Chicago residents. 3. The importance of working with new legislators in Springfield for library support. Management Policy There was no meeting. PRESIDENT'S Mrs. Cappo said she and Mr. Wright met with Jan Schakowsky to REPORT to brief her on Evanston library needs. There was to be a Budget Policy Committee meeting on February 20 concerning the Chamber of Commerce DIET report. Board members were welcome to attend. The Board discussed an offer that had been made by an Evanston resident to underwrite the cost of a wall hanging for the new Library. The Board appreciates the thought but feels this offer is premature; art for the new building will be subject to discussions with the architect and designer. The major need is for contributions to help meet the sap between budgeted Capital Improvement Funds and projected costs. Alderman Wolin has informed Mrs. Cappo of some possible software donation from Northwentern University, but there is very little Information available on the product at this point. VICE PRESIDENT'S Mrs. Wolin presented the financial report for the eleven months REPORT ending January 31, 1991 and asked for clarification on two items: the payment to DrRA described as "B&T", and the Hirshfield fund accounts. fir. Wright clarified these two items. There were no further questions. Evanston Mrs. Wolin attended the January ELF Board meeting. She reported Library that the Friends are very pleased with their new arrangement with Friends the Library for mailing list support. am The Friends donated $2,000 this year to the holiday Book Fund, earmarking it in memory of Carl Hirsch. They asked if it would be possible to put a bookplate acknowledgement in a book for each person who paid $50 for a Friends membership. Ann Weise moved, second by Ann Kepler, MSP ELF The Evanston Public Library Board of Directors approves the Member placement of library bookplate acknowledgments in recognition Recognition of any Evanston Library Friend paying a $50 membership fee. Passed unanimously on a voice vote. The Friends have formed a fund raising committee for the new Library, consisting of Carol Nielsen, Dona Gerson, and Jean Baron. The Friends support the idea that the primary fund raising vehicle should be Friends' projects. The Friends were soliciting position statements on the Library from citizens running for aldermanic election. A question was raised at the Friends' Board meeting about a Friends' store in the new Library. This is under study by the Library Board. There were approximately 140 attendees at the recent Dempsey Travis lecture. LIBRARY Mr. Wright paid the Holiday Book Fund to date has raised $7,062. DIRECTOR'S REPORT The North branch requested the purchase of a rotating paperback rack from North Branch Book Sale funds. Ann Kepler moved, second by Doris Wolin, MSP North The Evanston Public Library Board of Directors approves the Branch purchase of a rotating paperback rack from North Branch Book Paperback Sale funds. Rack Purchase Passed unanimously on a roll call vote. Mr. Wright reported that the March book sale will be canceled due to illness of Edna Polakoff, the coordinator. This underscores the need for more volunteer backup for the book sales. _ Mr. Wright called attention to the statistical and library _ activities, report for the month of January, 1991. NEW BUSINESS There was none. At 9:14 P.H. The Board adjourned into executive session to E complete the annual evaluation of the Library Director. ADJOURNMENT The Board came out of executive session and, there being no further business, the meeting adjourned. at 9:35 P.M. DRAFT -- 140T APPROVED —4— = 16 DRAFT - NOT APPROVED EVANSTON PUBLIC LIBRARY Board of Directors Meeting March 19, 1991; 7:30 P.M. MEMBERS PRESENT David Allen, Mary Anne Cappo, Patricia I[easton, Cheryl Judice, Ann Kepler, Fred Malkinson MEMBERS ABSENT Matthew Brackett, Ann Weise, Doris Wolin STAFF PRESENT Library Director Donald Wright Asnintant Director for Public Services Charles Anderson Administrative Services Manager Paul Gottschalk CJ.TJZF)NS PRESENT Darlene Fisher, League of Women Voters PRESIDING Mary Anne Cappo, President CALL TO ORDER President Cappo called the meeting to order at 7:36 P.M. MINUTES The following correction was made on page 3, second paragraph of the President's report in the minutes of the February 19, 1991 Library Hoard meeting (deleting the portion struck through): The Board discussed an offer that had been made by an Evanston resident to underwrite the cost of a wall hanging for the new Library. The Board appreciates the thought but feels this offer is premature; art for the new building will be subject to later discunsions. with -the -architect -and -designer.-" Patricia Heanton moved, second by Ann Kepler, MSP Approval The Evanston Public Library Board of Directors approves the of Minutes minutes of the Hoard meeting of February 19, 1991 as of 2/19/91 corrected. Passed unanimously on a voice vote. COMMENTS BY There were none. CITIZENS OLD BUSINESS 1991/92 Budget Mr. Wright reported the budget was passed by the City Council. COMMITTEE/ REPRESENTATIVE/ REPORTS Space Planning Mrs. Cappo commented on the jurying process, noting that a and Physical contract for free use of the Main Street Commons space for the Facilities: jury deliberations would be presented to the City Council March 25. Mr. Wright described the process of netting up the entries. Mrs. Cappo reminded the Board of the presentation of the winner to the City Council at a upecial meeting on April 15th. The dinner for jury members and Library Board is to be at Mayor Barr's residence on April 7, at 6:00 P.M. The special praview/fund raising reception at the Evanston Art Center was changed to Wednesday, April 24th from 7:00 to 9:00 P.M. Mrs. Weise has finalized the food arrangements, and invitations will be mailed next week. A ocloetion of the design entries will be displayed then at the Art Ceritnr for approximately six wackn, with a special opening on Friday, April 26 for the Art Center members. Long-Rango Mr. Anderson called attention to the report of the February Planning meeting of the Committee (distributed in the Board packet) and noted that the March 28 meeting will focus on a revised Minsion Statement, and then begin a determination of specific go,ils and objectives. Development Dr. Malkinson reported the Evanston Library Friends are working on a comprehensive fund-raising proposal. North Suburban Mr. Wright reported that at its next meeting the NSLS Hoard Library System will consider a proposed revision in the Reciprocal Borrowing Program, with one particularly notable change to be the assignment of responsibility for lost materials to the borrower's home library rather than to the library system. Management There was no meeting Policy Materials and There wan no meeting. Services Policy PRESIDENT'S The Board briefly discussed the roles for City Council, Library REPORT Board and City staff outlined in the memo dntod February 19, 1991 from the Special Committee on the Hain Library Project. As part of the review process, Mr. Wright and Mo. Lindwall have been working on a list of questions for the winning architect. Mrs. Kepler noted that it will be important to stress the Library Board's involvement in development of interim operating plans for the Library during construction. Air. Wright said that he, Yis. Lindxnhl, and other City staff have talked to some construction management firms and an RFP is now being drafted for a Project Manager. VICE PRESIDENT'S In Mrs. Wolin's absence, Mrs. Cappo presented the financial REPORT report for the twelve months ending February 2B, 1991 and asked about the reduction in the "Books Lost d Paid" item. Mr. Wright responded that the end of the year reimbursement from loans to Chicago patrons had not yet been received. Mrs. Cappo remarked on the healthy increase in rental bcolt income, complimenting staff diligence in pursuing collection of this revenue item. There were no further questions. -2- Evanston In Mrs. Wolin's absence there was no report. The Board briefly Library discussed the placing of a bookplate in a book for each member Friends who joins tho Friends with a contribution of more than $50, confirming previoun feelings that this was appropriate. LIBRARY Hr. Wright called nttention to the ntatiatical and activities DIRECTOR'S report for the twelve months ending February 28, 1991. REPORT With the :South branch lease expiring on April 30, 1991, a lease ronawnl with n 4.4% increase has boon received. Fred Malkinnon moved, second by Choryl Judice, HSP South The Evanston Public Library Board of Directors approves tha Branch one-year ext{.nsion of the lease for 949 Chicago Avenue with Lease Richard Salen at $28,200/year. Passed unrnimously on a roll cull vote. The annual report for the Illinois State Library van presented to the Hoard for np,proval. Ann Kepler moved, second by David Allan, MSP ISL The Evanston public Library Board of Directors approves the Annual filing of the Illinois State Library Annual report for 1990/ Report 1991. Passed unanimously on a voice vote. Mr. Wright discussed the past contributions of library consultant Robert Rohlf and expressed his feeling that a continued relationship with this outstanding library building consultant will be very important as we move into the design phase of the building. I-fr. Wright recently reviewed costs and services of other library consultants, and spoke to some library directors who hnve used library consultants in the recent pant. All indications support the continued use of Mr. Rohlf. Mr. Wright , asked the Board to confirm Mr. Rohlf as the library consultant for the Main Library project. F Fred M alkinson moved, second by Ann Kepler, MSP Library The Evanston Public Library Board of Directors affirms Robert Consultant Rohlf rya the library consultant for the Main Library Project. Passed unanimously on a voice vote. Highland Park School District 113 has approached the Evanston Public Library about the possibility of accenning the DRANET system through EPL's line to St. Louis. Such access would be at no cost to EPL and would require assurance there would be no decrease in effectiveness of our system. The positive benefit - would be a sharing of our telephone costs by other libraries. - Mr. Wright proposed for board consideration a policy that would enable the Library to pursue this and other possibilities. Patricia Hesston moved, second by David Allen, -3- a f MSP DRANET The Evanston Public Library Board of Directors approves the Policy principle of cooperative activities with other libraries and the EPL DRA computer system, provided the arrangements do not decrease the effectiveness of,the EPL system and are cost recoverable. Each specific application will be considered by the Library Board. Passed unanimously on a voice vote. Mrs. Cappo raised the question of the composition of the group that is to interview thre winning architect, specifically the Library Board membera. After some discussion, the consensus was to make this decision clover to the interview time. NEW BUSINESS There was none. At 8:52 P.M. The Board adjourned into executive session. ADJOURNMENT The Board came out of executive session and, there being no further business, the meeting adjourned fit 9:00 P.fi. DRAFT - NOT APPROVED -4- 0 N DRAFT -- NOT APPROVED EVANSTON PUBLIC LIBRARY Board of Directors Meeting April 16, 1991; 7:30 P.M. MEMBERS PRESENT David Allen, Matthew Brackett, Mary Anne Cappo, Patricia Ilinston, Cheryl Judice, Ann Kepler, Fred Malkinson, Ann Weise, Dor1n Wolin MEMBERS ABSENT None STAFF PRESENT Library Director Donald Wright Assistant Director for Public Services Charles Anderson Administrative Services Manager Paul Gottschalk CITIZENS PRESENT Darlene Ffnher, League of Women Voters PRiISIDING Mary Anne Cappo, president CALI. TO ORDER President Cappo called the meeting to order at 7:34 P.M. Cheryl Judice moved, second by David Allen, MSP Approval The Evanston Public Library Hoard of Directors approves the of Minutes minutes of the Hoard meeting of March 19, 1991 as received. of 3/19/91 Passed unanimously on a voice vote. COMMENTS BY !done CITIZENS OLD BUSINESS Architectural Several Board members commented that they had had positive Competition citizen comment on the presentation of the winning designs at the special Council meeting of April 15. There was some discussion of the design solutions. Art Center The Board reviewed the catering arrangements and the need to Exhibit solicit more people to attend. There was also a brief discussion of the format of the program. COMMITTEE/ REPRESENTATIVE/ REPORTS Long -Range Mr. Anderson called the Hoard's attention to a summary report of Planning the last meeting of the Committee (in the Board packet). staff input will be solicited on the draft Goals and Objectives. The next meeting; of the Committee is set for May 13 at 8:00 P.M. Development There was no meeting. North Suburban Mr. Brackett reported on several actions of the NSLS Board: the Library System development of a SAVS policy on audiovisual acquisitions; consideration of a new method for appointing Nominating Committee members; debate on a change in the Bylaws regarding official Representatives from member libraries; and an experiment in changing the method of distributing information packets for Representatives. Management Policy Materials and Services Policy Space Planning and Physical Facilities There was no meeting There was no meeting. The next meeting will be May 7 at 7:30 P.M. The Board will be discussing the disposition of the non -winning entries in the competition as well as the possibility of a catalog in the near future. Dr. Malkinson reported on a meeting with citizens concerned about environmental hazards in the new building. The chief concern voiced was over volatile organic compounds (formaldehydes, etc.) being relearned in the air after construction. Hazards from certain kindu of pressed woods were also identified. The Importance of a highly efficient 11VAC was stressed, as well as the need for windows that can be manually opened. It seems likely the Library will need to employ a consultant with er.pertise in this area. Ann Weise discussed a meeting with physically challenged individuals, noting that a number of important considerations had been identified. Charles Anderson distributed a report of this meeting. PRESIDENT'S Mrs. Cappo remarked on several communications that had been REPORT received re: parking, a donation of $500 for audiocassettes, and a letter to Representative Schakowsky regarding possible State funds for the new Library. Briefing groups will be set up to Introduce the new Evanston City aldermen to the Library. VICE PRESIDENT'S Firs. Wolin presented the financial report for one month ending REPORT March 31, 1991, noting that copier revenues were above anticipated amounts (due to the tax season). in an aside, Mr. Wright reported the head use of the Library for tax forms, the lack of sources for getting funds, the incredible calls placed upon staff for information concerning income taxes. The service will be reviewed by the Materials and Services Policy Committee. Mrs. Wolin asked for clarification about negative budget amounts. Mr. Wright explained that these represent reimbursements. There were no further questions. Evanston Mr. Wright reported that action at the March 26th ELF Board Library meeting had primarily consisted of addressing envelopes for the Friends preview of the Art Center exhibition of architectural entries. -2- Fm i,Ii LIBRARY Mr. Wright called attention to the statistical and activities DIRECTOR'S report for the one month ending March 31, 1991. REPORT The Board discufltied the NSLS proposed revision of Reciprocal Borrowing tenets, specifically a change in responsibility for lost materials that will make the home library rather than the System responsihle. Mr. Wright recommended tentative support, with a decision Icy re-examine the effects of this change after six months, and Ilien one year. Mr. Wright also expressed the Library's primary concern regarding payments for lost materials through intrasysil.em (most notably Chicago Public Library) loans. The South Branch has requested an expenditure not to exceed $400 from South Branch Book Sale funds for flower boxes. These would be planted and rjimilar to Lite many boxes around town (a Chamber of Commerce projl,ct). Cheryl Judice m(jved, second by Doris Wolin, MSP South The Evanston Public Library Board of Directors approves the Branch purchase from South Branch Book Sale funds of four flower Flower Boxes boxes and plants for Lite South Branch at a cost not to exceed $400. Passed unanimously on a roil call vote. NEW BUSINESS ADJOURNMENT Mr. Wright called the Board's attention to a letter from Jinda Rosmann regarding confidentiality of Library records. This matter will be rr!ferred to the Materials and Services Policy Committee for review. Mr. Wright noted Lite upcoming JoAnne H irshfield Memorial Poetry Awards program on May 5 at 2:00 P.M. and recommended the event to the Board members. Mr. Wright provided some background on the Library decision not to provide bookmobile and service from the Children's Department for the Young Evanston Arts Fair. The Board supported this position. Doris Wolin commented on the outstanding work done by Mrs. Cappo and Mr. Wright in tine recently concluded Architectural Design Competition and expressed the Board's appreciation. The meeting adjourned at 8:59 P.M. -3- DRAFT - NOT APPROVED V. DRAFT NOT APPROVED EVANSTON PUBLIC LIBRARY Board of Directors Meeting May 21, 1991; 7:30 P.M. MEMBERS PRESENT David Allen, Matthew Brackett, Mary Anne Cappo, Ann Kepler, Fred Malkinson, Ann Weine, Voris Wolin MEMBERS ABSENT Patricia Heaston, Cheryl .hidice STAFF PRESENT Library Director Donald Wright Assistant Director for Public Services Charles Anderson Administrative Services Hanager Paul Gottschalk CITIZENS PRESENT Darlene Fisher, League (if Women Voters PRESIDING Mary Anne Cappo, President CALL TO ORDER President Cappo called the meeting to order at 7:36 P.M. Ann Kepler moved, second by Matthew Brackett, MSP Approval The Evanston Publ'.c Library Board of Directors approves the of Minutes minutes of the Board meeting of April 16, 1991 as received. of 4/16/91 Passed unanimously on a voice vote. COMMENTS BY None CITIZENS OLD BUSINESS None COMMITTEE/ REPRESENTATIVE/ REPORTS Development There was no meeting. North Suburban Mr. Brackett was unable to attend the System meeting. Library System Management There was no meeting. Policy Materials and Mr. Brackett called the Board's attention to the report of the Services Committee distributed in the Board packet. Regarding the first Policy item, the proposed conversion of the Art/Music Room to Fiction/ Current Periodicals, Mr. Brackett outlined the reasons for this move and recommended the Library close for three days to accomplish the transfer of books and furniture. Matthew Brackett moved, second by Doris Wolin, MSP The Evanuton Public Library Board of Directors approves the Art/Fiction closing of all nervices at the Main Library Monday through Move Wednesday, June 24-26, to convert the Art Room into a Fiction/Periodical Room and to accomplish the integration of the full nonfiction collection. A budget not to exceed $1,500 from the Gift Fund Interest Account is approved to accomplish the move. Passed unanimously on a roll call vote. Mr. Brackett reviewed for the Board the Committee discussions regarding the Library's policy on confidentiality of library records, particularly in response to a letter from a citizen who questioned this policy. After considerable discussion, the Board felt it was appropriate to reaffirm the present policy, specifically noting, that: (1) any library borrower may request and receive a lint of material checked out to their card; (2) parents may get a list of material checked out to their child ren) if the child ren) la(are) present at the time; (3) lists of books on loan are not provided by telephone. The Board recognized that there could be conflicts between parents' rights and responsibilities and a child's First Amendment rights to privacy but felt the present policy, established in 1480, had so far served the Library and its users well. Space Planning Mrs. Cappo asked Mr. Wright to discuss his report on current and Physical developments regarding the Project Manager, architect's Facilities affiliation, exhibit of competition entries, and a competition catalog. There have been 17 responses to the RFP for a Project Manager. Interviews of 3-4 candidates are expected to take place in early June. David Allen agreed to represent kite Board on the interview committee. Joseph Powell will be making a decision on a local architectural firm and be ready for an interview in early June. The exhibition of competition entries will be moved from the Art Center to City Hall for two weeks in early June. The Chicago Architectural Foundation had asked to have the submissions for a Fall exhibit. After discussion, the Board agreed that this would not be practical. Discussions regarding a possible competition catalog are continuing. Mr. Wright will bring a recommendation to the next Board meeting. Long -mange Mr. Anderson reported that a complete draft of the Long Range Planning Plan is now ready for Committee consideration at the next meeting, May 30, at 8:00 P.M. The next step will be to recommend the plan to the full Library Board for consideration at its June meeting. -2- E r PRESIDENT'S Mrs. Cappo and the Library Board commended Board member Ann REPORT Weise for her work in making the Art Center Exhibit Benefit such a success. Over $2,500 above expenses from attendees and contributors was received. A donation of $100 was received from a patron who commended the 1996-91 Annual Report. Other communications included letters of thanks from competition consultants Witzling and 011swang, Joseph Powell, Alderman Collens, and an Evanston resident who complimented the Board and Library on the architectural competition process and the results. firs. Cappo also noted the Design Evanston program at the Art Center exhibit featuring Richard Whitaker, and a press release describing the new Public Art Ordinance. VICE PRESIDENT'S Mrs. Wolin presented the financial report for two months ending REPORT April 30, 1991, noting that non -tax revenues were above anticipated amounts. There were no questions about the report. Evanston Mrs. Wolin and fir. Wright were not able to attend the Friends' Library meeting. Friends The Board discussed a Friends' proposal for a plaque for sustaining members ($1,000 contributors). The Friends' new membership brochure indicates such names will be inscribed on a plaque in the Library. Matthew Brackett moved, second by David Allen, MSP Friends The Evanston Public Library Board of Directors approves an Plaque Evanston Library Friends plaque recognizing sustaining members. The plaque will be placed in a mutually agreed -upon location. Cost and maintenance of the plaque will be borne by the Evanston Library Friends. Passed unnnimously on a voice vote. Mr. Wright noted that there were 400+ in attendance at the recent authors' program (Michael Dorris and Louise Erdrich) sponsored by the Evanston Library Friends. Hirshfield Mrs. Wolin reported on the very successful and pleasant Jo -Anne Awards Hirshfield Memorial Poetry Awards program held Sunday, May 5th in the auditorium of the Rotary International building. LIBRARY Mr. Wright called attention to the statistical and activities DIRECTOR'S report for the two months ending April 30, 1991. There will be a REPORT book sale June G - 9, and Mr. Wright encouraged volunteers. NEW BUSINESS The following were nominated to the Officer Nominating Committee: Doris Wolin nominated Fred Malkinson David Allen nominated Matthew Brackett Matthew Brackett nominated Ann Weise. -3- 1 The Committee will meet June 2 and furnish a report to the Board shortly thereafter. Mr. Wright distributed a report from the Montgomery County (Maryland) Library System regarding the "Library of the Future" and recommended it to the Board for background as our plans for our new Library develop. ADJOURNMENT The meeting adjourned at 9:18 P.M. DRAFT — HOT APPROVED —4-- 10A DRAFT — NOT APPROVED EVANSTON PUBLIC LIBRARY Board of Directors Meeting June 18, 1991; 7:30 P.M. MEMBERS PRESENT David Allen, Matt Brackett, Mary Anne Cappo, Patricia Heaston, Cheryl Judice, Ann Kepler, Fred Malkinson, Ann Weise, Doris Wolin MEMBERS ABSENT None STAFF PRESENT Library Director Donald Wright Assistant Director for Public Services Charles Anderson Administrative Services Manager Paul Gottschalk CITIZENS PRESENT Darlene Fisher, League of Women Voters David Zeunert, Architect Nick Athens, Architect PRESIDING Mary Anne Cappo, President CALL TO ORDER President Cappo called the meeting to order at 7:38 P.M. Ann Weise moved, second by Ann Kepler, MSP Approval The Evanston Public Library Board of Directors approves the of Minutes minutes of the Board meeting of May 21, 1991 as received. of 5/21/91 Passed unanimously on a voice vote. COMMENTS BY Mr. Zeunert briefly addressed the Board, arguing for the CITIZENS production of an architectural catalog. Ile felt the catalog should include all the drawings of all the entrants, and that it would benefit many libraries and architectural firms. Mr. Athens, who arrived later (at 8:04 P.M.) but was offered an opportunity to speak, also felt that producing a catalog would be "a historical event" and very beneficial to the architectural profession. W OLD BUSINESS None COMMITTEE/ REPRESENTATIVE/ REPORTS North Suburban Mr. Brackett called the Board's attention to several items in the Library System NSLS packet: the "Standards for Service of Multitype Systems" and the Reciprocal Borrowing Program report, which had not yet been completed. Management There was no meeting. Policy Materials and Mr. Brackett called the Board's attention to the report of the Services Committee distributed in the Board packet. Since the non -- Policy resident library card fee, if calculated by State formula, would now exceed the Library's present charge, the Committee recommended increasing the fee. Matt Brackett moved, second by Ann Kepler, MSP The Evanston Public Library Board of Directors establishes a Non -Resident a non-resident annual !re of $80, effective July 1, 1991. Fee Passed unanimously on a roll call vote. Mrs. Wolin reported on a discussion at the Library Friends meeting focusing upon Like desire of some of the Friends to assume responsibility for the book sales. Since there had been no official communication from the Friends, the library Board, while reiterating its support for the present method of organization, felt there was no appropriate action at this time. Mr. Brackett reported that the balance of the Committee meeting had been devoted to the process of beginning to refine the staff and Board desires about the, layout of the new building. Two important featuros to keep in mind are flexibility and applications of future technology. A meeting of the Committee was scheduled for Thursday, June 27, to review current developments and discuss options for the floor layout. Space Planning Mfrs. Cappo reported on some discussions with several architects and Physical and others regarding the desirability of a competition catalog. Facilities One source believed many firms would buy 4-5 copies at $20/copy. The Board, while recognizing the desirability, remained very concerned about costs of producing such a product and the potential for not recouping the investment. Based on several estimates that had been obtained for a catalog limited to a single photograph for all non -winning entries ($20,000-$30,000), it seemed possibly that a catalog containing photographs of each complete entry (three boards), would led to a 400+ page book costing perhaps $60,000+ to produce. Although possibI,i grant support was suggested, the Board - recognized that soliciting this type of support would probably take more time than was available. Other approaches were discussed - microfilming or simply photographing the entries for _ the time being. Mr. Allen noted that in the latter case it would be important to contract with a photographer on a work -far -hire via basis, with copyright assiy;ned to EPL. The Board asked staff to = obtain quotes on just photographing the entries so that a final - decision could be made at the June 27 Space Planning and Physical Facilities Committee (committee of the whole) meeting. To enable action to be taken at this meeting, Doris Wolin moved, second by Ann Weise, MSP Special The Evanston Public Library Board of Directors schedules a Board Meeting special Board meeting on June 27, 1991 at 7:45 P.M. Passed unanimously on a voice vote. -2- A memo regarding the public art program had been received. Since the memo provided information only, no response was deemed necessary. Long -Flange Mr. Anderson called attention to the complete draft of the Long Planning Range Plan, as developed by the Long Range Planning Committee (David Allen, Matt Brackett, Mary Anne Cappo, Fred Malkinson, Donald Wright, Charles Anderson, Paul Gottschalk, and Marlene Ogg) included in the Board packet. Mrs. Wolin felt there were sufficient questions about the plan to warrant postponing discussion until the July meeting. Development There was no meeting,. PRESIDENT'S Mrs. Cappo and Mr. Wright have been having a series of very REPORT successful breakfast meetingn with newly elected aldermen. Mr. Wright noted that references checked so far on Nagle, H artray & Associates, Ltd. have been very positive. Interviews with three candidates for Project Manager have been completed and two more are scheduled at this point. VICE PRESIDENT'S Mrs. Wolin presented the financial report for three months ending REPORT May 31, 1991. Dr. Malkinson asked about the deficit in the Rental Books line. Mr. Wright explained there was a temporary imbalance due to the purchasing of additional rental books. This should readjust next month. Evanston The Evanston Library Friends have requested placement somewhere Library in the Library of a list of members renewing at a 00 or higher Friends rate. This, and the larger question of donor recognition, was referred to the Development Committee. The Friends' new Board remains the same except for the Secretary; Dona Gerson is retiring and will be replaced by Venita Fields. Fifty-three persons attended the Friends' Annual Meeting, held at the North Branch. LIBRARY Mr. Wright called attention to the statistical and activities DIRECTOR'S report for the three months ending May 33, 1991 and the first REPORT Quarterly Report (March - May), and invited questions. There were none. The Per Capita Grant application, contained in the Board packet, required Board approval. Since it was anticipated there would be very few discretionary funds in the FY92 Grant due to the new DRA system, this had not been brought to Committee first. Should any additional funds be available, we will have the option of using them for continuing education. In this case, specific proposals will be brought to the Board. Cheryl Judice moved, second by Ann Kepler, MSP Per The Evanston Public Library Board of Directors approves the Capita Grant FY1992 State Per Capita Grant application as presented. Application Passed unanimously on a voice vote. -3- W Mr. Wright announced that he had been appointed an Honorary Delegate to the 1991 White House Conference on Libraries and Information Services. lie requested Library support for travel expenses. David Allen moved, second by Matt Brackett, MSP 1991 The Evanston Public Library Board of Directors approves the WHCLIS expenditure of funds not to exceed $750 from interest on the Expenditure Gift Fund account for attendance at the 1991 WHCLIS. Passed unanimously on a roll call vote. NEW BUSINESS MSP Election of Officers The Nominating Committee presented the following slate of officers: President: Doris Wolin Vice —President: Ann Kepler Secretary: Fred Malkinson The floor was opened for further nominations. There were none. Pat Heaston moved, second by Cheryl Judice, The Evanston Public Library Board of Directors accepts by acclamation the officers as nominated. Passed unanimously on a voice vote. Mrs. Wolin stated that she wished the Board to recognize and commend the exemplary job done by Mary Anne Cappo in her years on the Board and particularly her past two as President. ADJOURNMENT The meeting adjourned at 9:17 P.M. � DRAFT — NOT APPROVED —4— DRAFT - NOT APPROVED EVANSTON PUBLIC LIBRARY Board of Directors Special Meeting .tune 27, 1991; 7:45 P.M. MEMBERS PRESENT Matthew Brackett, Mary Anne Cappo, Cheryl Judice, Ann Kepler, Fred Malkinson, Doris Wolin, Ann Weise MEMBERS ABSENT Olivid Allen, Patricia Ileaston STAFF PRESENT Library Director Donald Wright Assistant Director for Public Services Charles Anderson CITIZE14S PRESENT click Athens, Architect PRESIDING Mary Anne Cappo, President CALL TO ORDER President Cappo called the meeting to order at 7:53 P.M. Architectural Mrs. Cappo noted this was a special Board meeting called for Competition the purpose of discussing an architectural competition catalog Catalog and beginning review of the schematic designs for the new Library. No other business could be transacted, Following the Library Board's request, Mr. Wright reported that he had explored additional options regarding a possible catalog of competition entries. The San Juan Capistrano library, constructed following an architectural competition several years ago, did not consider doing a catalog. The American institute of Architects Handbook of competition made no mention of a catalog. According to Witzling and 011swang's book (Planning and Administration of Design Competitions), we could estimate the potential sales of a catalog to be approximately the number of entrants plus 50% (c. 600). At this rate, the Library would be ., long way from breaking even, given the cost estimates. Mr. Wright was advised that microfilming, while producing an archival record, would not lend itself to quality reproduction. Estimates from local, highly -regarded commercial photographers ranged from "it's just too big a job to handle" to approximately t6,000 and a thirty day time frame for slides, negatives, and prints. The Board discussed the possible options in the context of the Library's obligations in this regard. The general consensus was that while a catalog was highly desirable, it waa too costly to be undertaken as a venture with public funds that were needed to support basic library functions. Investigations suggested that there was little likelihood of finding outside grant support nor was there sufficient time to get into the process of grant application. Cheryl Judice moved, second by Fred Malkinson, • A MSP The Evanston Public Library Board of Directors approves the Microfilming creation of an archival record of competition entries by Of Entries microfilming at a cost not to exceed $600. Passed unanimously on n roll call vote. Schematic Mr. Wright outlined the initial schematic drawings produced by Drawings the architect based upon the major elements of the Building Program Statement, noting thnt staff was in the process of studying possible improvem!•r►ts in interior layout and design. Beginning Board discugsiann focused upon the location of the Children's Room and the. Browning Collection. After the contract with the architect is signed, more intensive review by staff and Board will take place. Doris Wolin moved, second by Ann Kepler, MSP Mary Anne With Grateful Thankn to Mary Anne Cappo Cappo Mrs. Cappo has served on the Evanston Public Library Board of Recognition Directors for six years, 1985-1991. She has served as Board President for two terms, 1989-1990 and 1990-1991, having previously served an Vice -President. During her tenure as a Board member, she has served on all Board committees and chaired its Management Policy Committee and its Space Planning and Physical Facilities Committee. She also served as the Library Board's liaisor to the Board of Directors of the Evanston Library Friends. Mrs. Cappo nerved the Library Board during exciting and demanding times: intense work on the project to build a new building, an international architectural design competition in which she wan a voting jurist, development of a five-year long-range plan, and selection of and conversion to a new library computer system. Mrs. Cappo's contribution to the community through her service an the Library Board was characterized by .her presence as the spokesman For the Library = .her advocacy of the Library before the City Council and throughout the community .her total involvement in Library Board activities .her commitment to advancing the goal of a new Main Library. Mrs. Cappo provided special and singular leadership at a crucial time. filer work his established a firm basis for the Library's future. Passed at a Special Board Meeting 27 June 1991 ADJOURNMENT The business of the special meeting being concluded, the meeting _ adjourned at 9:13 P.M. DRAFT - NOT APPROVED -2- r DRAFT — NOT APPROVED EVANSTON PUBLIC LIBRARY Board of Directors Meeting July 16, 1991; 7:30 P.M. MEMBERS PRESENT Matt Brackett, Patricia RReaston, Cheryl Judice, Ann Kepler, Fred Malkinson, Ann Weise., Doris Wolin MEMBERS ABSENT David Allen STAFF PRESENT Library Director Donald Wright Assistant Director for Public Services Charles Anderson Administrative Services Manager Paul Gottschalk CITIZENS PRESENT Andrew Heindel, Board nominee PRESIDING Doris Wolin, President CALL TO ORDER President Wolin called the meeting to order at 7:37 P.M. Cheryl Judice moved, second by Fred Malkinson, MSP Approval The Evanston Public Library Board of Directors approves the of Minutes minutes of the Board meeting of June 18, 1991 as received. of 6/18/91 Passed unanimously on a voice vote. Fred Malkinson moved, second by Patricia Heaston, MSP Approval The Evanston Public Library Board of Directors approves the of Minutes minutes of the Special Board meeting of June 27, 1991 as of 6/27/91 received. Passed unanimously on a voice vote. COMMENTS BY None. CITIZENS OLD BUSINESS Mr. Wright reported that the winning entries in the architectural competition will be photographed for an article in the magazine Competitions. Arrangements have been made to return the boards to the architects; this process will begin in the near future. COMMITTEE/ REPRESENTATIVE/ REPORTS Management There was no meeting. Policy Materials and There was no meeting. Services Policy :apace 1'lnnning There have been three interview sessions with candidates for the and Phynical Building Project Manager position. A decision is near, pending Fncilitivn final reference checks. It is planned to hire the Project Manager first; he will then assist in negotiation of the architectural contract. Long -Range Mr. Anderson called attention to the revised and restructured Planning draft of the Long Range Plan, included in the hoard packet. The Board discussed issues of English as a Second Language and literacy efforts; preschool emphasis versus slightly older renders; the Independent Learning Center concept; the emphasis on best sellers versus books that might be less popular but of longer -term interest; and the effects of new emphasis on reference and technology. Matt Brackett moved, second by Fred Malkinson, MSP The Evanston Public Library Board of Directors approves the Long Range Long Range Plan of Service, 1991-1996. Plan Passed unanimously on a voice vote. Mrs. Wolin expressed concern about the mission statement and moved, second by Ann Kepler, MSP Reconsider The Board reconsider the previous motion. Motion Passed unanimously on a voice vote. Mrs. Wolin raised a question about the wording of the Mission Statement, particularly the lack of specific mention of books. The Board discussed this issue and concluded that "materials" was a more descriptive term, given the multi -faceted nature of library collections and the importance of flexibility regarding future technological developments. Mrs. Kepler asked whether the wording, "...help the people of Evanston become independent, self-confident, and literate citizens" implied that our citizens were not independent, self-confident, or literate. A suggestion was made to change the word "become" to "as." Dr. Malkinson felt this weakened the statement. However, by consensus, the Board accepted this change. Cheryl .ludice moved, second by Patricia Heaston, MSP Long The Evanston Public Library Board of Directors approves ttt Range Plan Long Range Plan of Service, 1991-96, as amended. Passed unanimously on a voice vote. Development There was no meeting. North Suburban Mr. Brackett reported on the NSLS Board's adoption of five 'tenets Library System of Reciprocal Borrowing. PRESIDENT'S Mrs. Wolin solicited committee interests from the Board members REPORT and will make appointments prior to the August Board meeting. F 4 W ,a i VICE PRESIDENT'S Mrs. Kepler presented the financial report for four months ending REPORT June 33, 1991. There were no questions. Evanston A question was raised regarding the transfer of income from the Library Competition Preview Reception from an ELF account to the Friends Library's account. Resolution of this matter is being pursued. LIBRARY Mr. Wright called attention to the statistical and activities DIRECTOR'S report for the four r.ionths ending June 30, 1991 and invitrd REPORT questions. There weir none. Mr. Wright explained the background for the North Branch request to purchase two fixed Inner scanners for their circulation desk. Fred Malkinson moved, necond by Matt Brackett, MSP The Evanston Public Library Board of Directors approves the Scanners purchase from North ]Branch Book Sale funds of two fixed laser scanners for the circulation desk at a cost not to exceed $2,600. Passed unanimously on a roll call vote. NEW BUSINESS ADJOURNMENT Mr. Wright reported there was a possibility that Per Capita funding might be reduced this year as part of general cuts in the State Library's budget. Mr. Wright described the current status of 1992-93 budget development. The Management Policy Committee will meet as a committee of the whole to work on the budget. Staff will soon begin developing recommendations and City guidelines are expected in the near future. Mr. Wright outlined a proposal is feature authors who were in the area promoting books by allowing for short "!feet the Author' sessions in the Library's recently reorganized Browsing Room. Thie would be at no cost to the Library but could be a popular public event. The Board reacted favorably to the idea and directed staff to ensure that there would be no legal problems if the author/publisher/book store wanted to sell/autograph copies of the book at the session. The meeting adjourned at 9:06 P.M. -3- DRAFT - NOT APPROVED I DRAFT — NOT APPROVED EVANSTON PUBLIC LIBRARY Board of Directors Meeting August ZO, 1991 ; 7:30 P •M- MEMBERS PRESENT David Allen, Andrew 11einde.l, Ann KEpler, Fred Malkinson, Ann Weise, Doris Wolin MEMBERS ABSENT Matt Brackett, Patricia Ileaston, Cheryl Judice STAFF PRESENT Library Director Donnld Wright Assistant Director for Public Services Charles Anderson Technical Serviceo Manager Marlene Ogg Administrative Services Manager Paol Gottschalk CITIZENS PRESENT Darlene fisher, League_ of Women Voters PRESIDING Doris Wolin, President CALL. TO ORDER President Wolin called the meeting to order at 7:39 P.M. Ann Kepler moved, second by Fred rlalkinson, MSP Approval The Evanston Public Library Board of Directors approves the of Minutes minutes of the Board meeting; of duly 16, 1991 as received. of 7/16/91 Passed unanimously on a voice vote. COMMENTS BY ]lone. CITIZENS OLD BUSINESS None. COl 11TTFF/ REPRESENTATIVE/ REPORTS Materials and There was no meeting. Services Policy Space Planning sirs. Wolin reported that contract negotiations with the and Physical architects were still in progress. Regarding the arrangements Facilities for project management, discussions are sill taking place with City Manager. A question was raised about the status of the. Arts Council Public Arts proposals. Mr. Wright reviewed the, Public Arts Ordinance and memoranda that have been received from the Arts Council. Mrs. Wolin asked for hoard consider¢tion of a statement from the Board to the Council, copies to members of the City Council, expressing the Board's interest and concern. The Board discussed an appropriate response and authorized the President to direct such a response to the Arts Council, noting that discussions of public art for the new library so far in advance of having completed contracts, full cost and budget information for the new building were premature and that the Library Board would contact the Arts Council when the arrangements were clearer. Development There was no meeting. North Suburban Mr. Wright reported on a current vacancy on the NSLS board. Library System Management The budget proposal developed from tl►r_ Committee meeting of Policy August 13 is discussed under New Buniness, PRESIDENT'S Mrs. Wolin noted that committee asnignments had been made. It REPORT was Agreed to reserve the second Tu+'aday of each month at 13:0i1 P.M. for possible committee me.etingn. VICE PRESIDENT'S Mrs. Kepler presented tho financial report for five months ending REPORT July 31, 1991. There were no questions. Evanston Mrs. Kepler was unable Co attend the Friends' meeting, but Library called attention t❑ the minutes of the preceding meeting of the_ Friends Friends. Family Night will be November 15. The Friends are planning to have Daniel Boorstein, former Librarian of Congress, as a speaker at one of their programs. 'There was brief discussion of the Friendn' proposal to have more programs open only to members. LIBRARY Mr. Wright called attention to the statistical and activities DIRECTOR'S report for the five month. ending July 31, 1991 and invited REPORT questions. There were rione. Mr. Wright discussed the past practice of distributing multiple copies of many income tax forms (over 200,000 this past year), and the enormous drain on staff time in both servicing the forms and dealing with questions and complaints from tax filers. Mr. Wright said thai next year the Library will follow the practice of other libraries, in d►scontinuing this Internal Revenue Service activity. Thr Library will still maintain multiple copies of the notebooks provided by the IRs with reproducible forrys, but not attempt to act as a surrogate IRS office. The Board briefly discussed the impact of this decision but agreed that there were many more appropriate activities, particularly given an already over -extended staff. NEW BUSINESS The hoard decided to maintain the previously scheduled change in the September hoard meeting date to Tuesday, September 24. Mr. Wright reviewed a proposal contained in the Board packet to upgrade the security system and provide improved theft detection for audiovisual materials. 'The enhanced system would allow us to protect over $160,000 in resources with an $11,000 investment. It would also result in a savings of staff time in retrieving videocassettes at checkout time, and make AV materials more accessible to the public. A question was raised about whether the now equipment would be transferable to the new Library. -2- Mr. Wright replied that the magnetic strips could be used there and the security gates would also be transportable, although there is always the possibility that at some future date, if a better system incorporating self -checkouts is developed, the Library would want to explore that option. Fred Malkinson moved, second by David Allen, MSP Security The Evanston Public Library Board of Directors approves the System Upgrade_ purchase of additional security theft strips, sensitizers, desensitizers, and detectors at a total cost not to exceed W ,ODU, to be Funded by library Book Sale Volunteer Funds. Passed unanimously on a roll call vote. 1992/93 Budget Mr. Allyn reviewed the Management Policy Committee_ meeting; on the Proposal budget. Mr. Wright then explained specific justifications, including those for Adult Services not previously distributed. The Board reviewed the budget guidelines and the discussion with the City Manager. Concern wan expressed that staff cuts had been made in the past years to preserve the collection and to abnorb costs. In reviewing services and the proposed budget reflecting the. Board's first discussion last week, areas of service_ demanding; additional staff were reviewed. There was discussion on what. "reduction in service" could really mean. Mr. Allen and Hr. Wright reviewed the proposed budget on a line by line basis. Those areas of greatest change were discussed in detail. The Board discussed the proposed elimination of bookmobile Services as the most costly service affecting the smallest number of users. This was seen as a redistribution of library services rather than a true reduction of service. The bookmobile Librarian would be transferred to Adult Services and provide much needed assistance at the Public Service desks in the Main Library. The proposed transfer of Audiovisual materials to the first door and consolidation of the Audiovisual staff with the Reader's Advisors staff (including elimination of four part-time positions in Audiovisual through attrition) will be another cost savings measure. however, it was also seen as improving service by making Audiovisual materials more visible and accessible_ to the public and adding staff to the high -use header's Advisor desk. Considerable discussion centered upon the materials budget and the past efforts of the Board to at least maintain that budget amount, even at expense of other significant neeas. 'There was indication that perhaps this position might need to be reconsidered, given current requirements and policies. The Board went on to discuss instituting; a fine for patrons who return non -print materials in the book drops. Despite clear reminders that this type of material should be returned inside the Library, this is a continuing; problem and results in damaged cassette and CD cases, costing the Library over 11,0OU a year. -3- N C Following the practice of other libraries, staff has recommended fining those users who abuse_ the materials by returning them in book drops. Appropriate warning stickers will be placed on Audiovisual materials. David ,Men moved, second by Fred Malkinson, MSP 1992/93 The Evanston Public Library Board of Directors adopts the Budget 1992/93 proposed library budget of $2,270,781 incorporating required incrennes and service rearrangements, this proposed budget representing a 07,451 (.8%) increase over the 1991/92 library budget. Passed unanimously on a roll call vote. Mrs. Wolin stresnpd the importance of Board attendance at the Human Services Committee meeting at 7:30 P.M. on Monday, September 30th. Fred Malkinson moved, second by Ann Weise, MSP AV The Evanston Public Library Board of Directors Approves the Materials institution of a ONO fine for borrowers who return non -print Improperly materials in book drops, effective_ October 1, 1991. Returned Passed unanimously on a voice vote. With increased postage costs our cost for processing reserves on library materials has now bone to 6 3b/reserve. This includes postage and mailers but not staff time. Staff recommended an inereane in reserve fees to 1;.50. Ann Weise moved, necand by :inn Kepler, MSP Reserve The Evanston Public Libragt Board of Directors approves an Fees increase in rho fen for placing a reserve on library materials from V 35 to L.50, effective October 1, 1991. Passed unanimously on a voice vote. ADJOURNMENT The mfirting adjourned at 9:48 F.M. -4 DRAFT -- NOT APPROVED ,� DRAFT - NOT APPROVED '. EVANSTON Pl:.'LIG LIBRARY Board of Diri:s;tors Meeting September 24, :.; 91; 7:30 P.M. MEMBERS PRESENT Matthew Brackett, Patr..+ia Heaston, Andrew Heindel, Cheryl .ludice, Ann Kepler, Frp-4 Malkinson, Ann Weise, Doris Bolin•- . s MEMBERS ABSENT David Allen STAFF PRESENT Library Director Donau, 'Wright .• • Assistant Director for public Services Charles Anderson was • attending the Evann (n Library Friends Board meeting. + ; CITIZENS PRESENT Darlene Fisher, League c f Worsen Voters • Hank Kurzynski • . PRESIDING Doris Wolin, President CALL TO ORDER President Wolin called the meeting to order at 7:35 Y.H. i Ann Weise moved, seconi by Patricii, 11+!;v;ton, MSP Approval The Evanston Public ; Lbr.v-y Board of Directors approves the of Minutes minutes of the Boar" neet.-;r; of Atigust 20, 1991 as •recefyed. • of 8/20/91 Passed unanimous'.. on s vuicc VOLv. • • COMMENTS BY None. • CITIZENS • • OLD BUSIfiESS President Wolin reminds the members of the budget hearing �yef.ure• the Human Services Comsat tte,: at 7:30 P.M. on Monday; Septe•ber • ' . _z 30, 1991 and urged thus presence. • C0121ITTEE/ • REPRES .'tTAT'IVE/ REPORTS • .- Space Planning Mr. Wright reported on t-le negotiations toward contracts`uittl • • 0• and Physical the architectural firm (�lagle, Ilartray 6 Associates,. Ltd.) and. Facilities the project management f Ira (U.S. Equities). lie and lira, ;;ulfr; recognized the consider __ rl[ work of the City Manager in hoct,mi:l;' fully Informed on th(� I )r.:ry praa_ er, .-ind i:1 cr.ntr.1rc � Y • development/negotiatlo President rvviewisi her discussions with the C t;, on puthltc Art issues an.I" Ch«' _ Board's limitation aL r' ( 1L Lent uz;ti 1 cont.r irtr; have been � signed and full projec x,!!ts kvo*.:a .i%i,1 iur,dek;. ' Development There war no neetinl;. North Suburban Itr. Brackett reported 11 the IISLS el(_-ctio,t of officers, .at Library System which a candidate norm, a.et. from the Char was electe+i. lie , reviewed the position .•f ti.,e illinoi, library syatem directors on reducing the number of !,,ate -funded syst.vmn. �t i �"iw �t���3•cs nF� �. r� � # �� +k °�.�^+�. rr. 'y. fit} `�."�•� j DRAFT - NOT APPR ED ` EVANSTON PUBLIC LIBRARY Board of Directors sleeting September 24, 1991; 7:30 P.M. MEMBERS PRESENT Matthew Brackett, Patricia Hesston, Andrew Ileindel, Cheryl Judice, Ann Kepler, Fred Malkinson, Ann Weise, Doris Wolin MEMBERS ABSENT David Allen STAFF PRESENT Library Director Donald Wright Assistant Director for Public Services Charles Anderson was attending the Evanston Library Friends Board meeting. CITIZENS PRESENT Darlene Fisher, League of Women Voters flank Kurzynski PRESIDING Doris Wolin, President CALL TO ORDER President Wolin called the meeting to order at 7:35 P.M. Ann Weise moved, second by Patricia Heaston, MSP Approval The Evanston Public Library Board of Directors approves the of Minutes minutes of the Board meeting of August 20, 1991 as received. of 8/20/91 Passed unanimously on a voice vote. COMMENTS BY None. CITIZENS OLD BUSINESS President Wolin reminded the members of the budget hearing before the Human Services Committee at 7:30 P.H. on Monday, September 30, 1991 and urged their presence. COMMITTEE/ REPRESENTATIVE/ REPORTS Space Planning Mr. Wright reported on the negotiations toward contracts with and Physical the architectural firm (Nagle, Hartray 6 Associates, Ltd.) and Facilities the project management firm (U.S. Equities). Ile and Mrs. Wolin recognized the considerable work of the City Manager in becoming fully informed on the library project and in contract development/negotiation. President Wolin reviewed tier discussions with the City Manager on public art issues and the Board's hesitation at involvement until contracts have been reigned and full project costs known and funded. Development There was no meeting. North Suburban Mr. Brackett reported on the NSLS election of officers, at Library System which a candidate nominated fro= the floor was elected. tie reviewed the position of the Illinois library system directors on reducing the number of state -funded systems. Management There was no report. Policy Materials and The Committee will meet on Tuesday, October 8th at 7:30 P.M. Services Policy PRESIDENT'S Mrs. Wolin indicated her report had been given in discussion of REPORT the building. VICE PRESIDENT'S Mrs. Kepler presented the financial report for six months ending REPORT August 31, 1991. There Were no questions. Evanston Mrs. Kepler asked for questions on the Friends' minutes, included Library in the packet. There were none. She and Mr. Wright reviewed Friends the upcoming Friends' programs and the need for additional Friends' Board members. LIBRARY Mr. Wright called attention to the statistical and activities DIRECTOR'S report for the six months ending August 31, 1991 and invited REPORT questions. There were none. Ile reported that Michael Blake (author and screen writer, Dances With Wolves) will be talking to two high school groups at the Library. It is hoped that one additional program for a specified audience will be arranged. Mr. Wright reported the Book Sale will be held October 10 - 13, and additional help is needed. Anyone who can work Saturday or Sunday is encouraged to volunteer. NEW BUSINESS Mrs. Kepler and Dr. Malkinson reported on their preview of the new Harold Washington Library. There were mixed reviews but agreement that in most respects it is an awesome achievement. ADJOURNMENT There being no further business, the meeting adjourned at 8:35 P.M. -2- Y MEMBERS PRESENT MEMBERS ABSENT STAPP PRESENT CITIZENS PRESENT PRESIDING CALL TO OitbER Board Minutes 9/24/91 MSP Approval of Hinutes of 9/24/91 COMMENTS $t CITIZENS OLD BUSINESS Budget 1992/93 DRAFT - NOT APPROVED EVANSTON PUBLIC LIBRARY Hoard of Directors Meeting October 15, 1991: 7:30 P.M. David Allen, Matthew Brackett, Cheryl Judice, Ann Kepler, Doris Wolin Patricia 11canton, Andrea Heindel, Fred Malkinnon, Ann Weise Library Director Donald Wright Assistant Director for Public Services Charles Anderson Darlene Fisher, League of Women Voters Teresa Mendez, Cynthia Johnson, and Mark Kaplan, HIU School of Library Science Students Doris Wolin, President President Wolin called the meeting to order at 7:37 P.H. Mrs. Wolin asked to have the paragraph dealing with the space Planning and Physical Facilities Cou.nittee amended to more accurately reflect the sense of her conversation with the City Manager on the public art issue. The last sentence of this paragraph, as amended, should read (added wording underscored): 'President Wolin reviewed her discussions with the City Manager on public art issues and reiterated the Board's hesitation at involvement until contracts have been signed and full project costs known and funded. The Board concurred.* Cheryl Judice moved, second by David Allen, The Evanston Public Library Board of Directors approves the minutes of the Board meeting of September 24, 1991 as amended. Passed unanimously on a voice vote. None. Mr. Wright called the Board's attention to the minutes of the Human Services Committee meeting of September 30, 1991, at which the Library's budget was presented. Mr. Wright also reported that at the Human Services Committee meeting of October 14, Alderman Davis had requested that the Commission on Aging study the impact on older persons of the Bookmobile's ceasing to operate and possible programs to supplement service to the aged. The Per Capita Grant has been funded at *.91. Mr Wright called the Board's attention to a request from the North Suburban Library System for individual letters of thanks to the Secretary of State. COMMITTEE/ REPRESENTATIVE/ REPORTS Development There was no meeting. Management There was no meeting. policy Materials and Mr. Brackett reviewed the report of the Committee meeting of Services October 19, 1991, beginning with a group of requests for Book Policy Sale expenditures. Cheryl Judice moved, second by David Allen, MSP The Evanston Public Library Board of Directors approves the Book Sale purchase of the following; �1,000 from the North ©ranch Book Expenditures Sale funds to supplement the North Branch purchase of adult books; 4175 from South Branch nook Sale funds to purchase a literature display rack and bulletin board; �3,000 from Main Library Book Sale funds for a CD-ROM work station and electronic encyclopedia for the Children's Room; t2,000 from Main Library Book Sale funds for children's bilingual materials. Passed unanimously on a roll call vote. Mr. Brackett continued with an outline of a request to purchase unabridged books on audiocassettes. Mr. Brackett moved, second by Ann Kepler, MSP The Evanston Public Library Board of Directors approves the Unabridged expenditure from the Endowment interest income in the Book Books on Tape Sale Fund of �4,000 for unabridged books on audiocassettes. Passed unanimously on a roll call vote. Mr. Brackett discussed a staff recommendation to terminate the availability of the 1983 IBM personal computer for adult use, due to obsolescence, service problems, lack of computer --expert library staff for assisting the public, and declining usage. Cheryl Judice moved, second by Ann Kepler, MSP Public The Evanston Public Library Board of Directors approves the Access termination of the public access microcomputer in the Microcomputer Audiovisual Department when the Audiovisual materials are relocated. Passed unanimously on a voice vote. -2- Mr. Brackett discussed a staff recommendation to reduce the number of overdue notices sent from three to two, with the second notice incorporating last notice information, including cost of materials and service fee. Ann Kepler moved, second by David Allen, MSP The Evanston Public Library Board of Directors approves a Overdue policy revision to change the number of mailings for overdue Notices library materials from three to two. Passed unanimously on a voice vote. Other Committee matters reported on were: a proposal from the EBSCO subscription agency (referred to the Development Committee); a report on DfiA policies/procedures at the six-month interval after conversion as requested by the Board; a report on progress on Extennion Services goals; progress in developing a reregistration process for library card holders, and the possibility of issuing a limited number of "courtesy" cards to local organizations. Space Planning Mr. Wright noted that the Architectural and Project Manager and Physical contracts were expected to go to the City Council for approval Facilities on October 28th. The possibility of using the Washington National site for a new library has been raised. North Suburban There was no report. Library System PRESIDENT'S Mrs. Wolin► noted that she and Mr. Wright had attended the recent REPORT public forum sponsored by the City. VICE PRESIDENT'S Mrs. Kepler presented the financial report for seven months REPORT ending September 30, 1991. There were no questions. Evanston tars. Kepler reviewed the previous Friends' minutes and asked Library Mr. Anderson to discuss the Library Liaison issues covered in Friends that meeting. LIBRARY Mr. Wright called attention to the statistical and activities DIRECTOR'S report for the seven months ending September 30, 1991 and invited REPORT questions. There were none. Mr. Wright and Mr. Anderson have been attending meetings and workshops on the effects on libraries of the Americans with Disabilities Act. Reports will be forwarded to the Management Policy Committee. NEW BUSINESS There was none. ADJOURNMENT There being no further business, the meeting adjourned at 8:55 P.M. -3- DRAFT - NOT APPROVED r DRAFT - NOT APPROVED EVANSTON PUBLIC LIBRARY Board of Directors Meeting November 19, 19911 7:30 P.M. MEMBERS PRESENT Matthew Brackett, Andrew Heindel, Cheryl Judice, Ann Kepler, Fred Malkinson, Ann Weise, Doris Wolin MEMBERS ABSENT David Allen, Patricia neanton STAFF PRESENT Library Director Donald Wright Assistant Director for Public Services Charles Anderson CITIZENS PRESENT None PRESIDING Doris Wolin, President CALL TO ORDER President Wolin called the meeting to order at 7:30 P.M. Cheryl Judice moved, second by Ann Kepler, MSP Approval The Evanston Public Library Board of Directors approves the of Minutes minutes of the Board meeting of October 15, 1991 as of 10/15/91 received. Passed unanimously on a voice vote. COMMENTS BY gone. CITIZENS OLD BUSINESS Mr. Wright called the Board's attention to the minutes of the Budget Human services Committee meeting of October 14, 1991, at which 1992/93 the impact on older citizens of the closing of,the bookmobile was briefly discussed. Mr. Wright noted that the Library is working with the Commission on Aging on a report on this subject. The numbers affected are expected to be very small - less than 20 - and alternative means ai service do exist. The City Manager's budget is expected to go to the City Council in December, with budget hearings in early January. This year the Capital Improvements Program will be part of the budget process. COMMITTEE/ REPRESENTATIVE/ REPORTS Borth Suburban Mr. Brackett reported on the past NSLS meeting, noting that the Library System System Managers were discussing the process of system reorganization/mergers. Management There was no meeting. Policy Materials and There was no meeting. Services Policy Space Planning The Board discussed a memo from Mr. Wright regarding final and Physical disposition of architectural competition entries. It was Facilities agreed by consensus that the Library would send a final letter to those entrants who had not picked up their boards, giving them one last chance to do so. Any entries left after that deadline will be disposed of in accordance with the rules of the competition program. Mr. Wright reported that U.S. Equities contract had been agreed to by all parties except for several very minor points. The contract is expected to go to the City Council for approval on Monday, November 25. U.S. Equities will then work on finalization of the Nagle, Hartray contract, which hopefully will go to the City Council for approval on December 16. Development There was no meeting. Holiday Book Fund flyers should be mailed out early next week. PRESIDENT'S Mrs. Wolin said that the recent Family Night program had been a REPORT big success, very much enjoyed by all who attended. Mrs. Wolin complimented the Library staff and the other volunteers for their hard work in making this a success. Mrs. Wolin also reminded Board members to complete letters of thanks to the Secretary of State and others for the recent Per Capita Grant funds. VICE PRESIDENT'S Mrs. Kepler presented the financial report for eight months REPORT ending October 31, 1991, asking for some clarification on several areas that presently exceed budgeted -to -date amounts. Mr. Wright explained the uneven expenditure pattern of some budget lines such as Periodicals, in which one large annual payment to a jobber covering most of the library magazine subscriptions was made. There were no further questions. Evanston Mrs. Kepler reviewed the previous Friends' meeting, most of Library which covered preparations for Family flight. Mr. Wright said Friends that he would be meeting with Glennis Lundberg, program co-chair, to resolve some problems including coordination With Library staff and timing in preparing copy for the various Family Night events. LIBRARY Mr. Wright called attention to the statistical and activities DIRECTOR'S report for the month of October, 1991 and invited questions. REPORT There were none. Mr. Wright reviewed a proposal for painting the South Branch, noting the dramatic improvements in usage at the Branch, citing such things as the very successful read -aloud evening and Hallowe'en party. Mr. Heindel said that it was important to review any proposed improvements (noting painting, carpeting, a new circulation desk, and signage as priority needs) in the context of the future of branch library service in Evanston. -2- 0 Mr. Wright saw improvements such as painting as sorely needed Interim improvements that would allow us to make maximum use of the branch over at least the next four years while the new library is under construction. Fred Malkinson moved, second by Ann Kepler, MSP South The Evanston Public Library Board of Directors approves the Branch acceptance of Campus Painters' bid for painting the South Painting Branch interior at a cost not to exceed �3,500 from South Branch Book Sale funds and Main Library Book Sale funds. Passed unanimously on a roll call vote. Mr. Wright noted there would be a special fiction book sale on December 14th and 15th. Mr. Wriyr.' distributed updated copies of Avenues to Excellence It for the Board's information. Final discussion and review will take place at the December Board meeting. NEW BUSINESS There was none. ADJOURNMENT The meeting adjourned at 9:00 P.M. -3- DRAFT - NOT APPROVED I q DRAFT - NOT APPROVED EVANSTON PUBLIC LIBRARY Board of Directors Meeting December 17, 1991; 7:30 P.M. MEMBERS PRESENT Matthew Brackett, Andrew lleindel, Cheryl. Judice, Ann Kepler, Fred Malkinson, Ann Weise, Doris Wolin MEMBERS ABSENT David Allen, Patricia lleaston STAFF PRESENT Library Director Donald Wright Administrative Services Manager. Paul Gottschalk CITIZENS PRESENT League of Women Voters Observer Darlene Fisher PRESIDING Doris Wolin, President CALL TO ORDER President Wolin called the meeting to order at 7:40 P.M. Fred Malkinson moved, second by Drew Ileindel, MSP Approval The Evanston Public Library Board of Directors approves the of Minutes, minutes of the Board meeting of November 19, 1991 as of 11/19/91 received. Passed unanimously on a voice vote. COMMENTS BY None. CITIZENS OLD BUSINESS Mr.. Wright reported that budget hearings before the City Council Budget will begin the second Saturday of January. The final recom- 1992/93 mended budget document should be distributed before the new year. Although the final items are not known, Mr. Wright indicated areas where he believes library reductions might be included. Avenues to Mr. Wright had reviewed with the Board at its October meeting Excellence II an annotated copy of the Avenues to Excellence II ----the Public Library standards for Illinois. Questions from the Board were discuvsed. CUMMITTE£/ REPRESENTATIVE/ REPORTS Management There was no meeting. Policy Materials and There was no meeting. Services Policy c Space Planning President Wolin reported that, at the last two city Council and Physical meetings, the contracts for the new building were approved. Tile Facilities contracts were (1) U. S. Equities Realty Inc. to project management; (2) Nagle, ilartray 6 Associates, Ltd, for project architects and (3) Robert Rohlf for library consultant. She indicated great appreciation from the Library Board to the City Manager and Assistant City Manager Judy Aiello for outstanding work in achieving development of the contracts. Mr. Wright reported that he would be meeting with the City Manager to review the process for program and design review/development. fie was asked to report to the hoard as soon as the process and schedule had been developed. Mrs. Wolin asked that the Mayor's Special Committee's memo to the City Council outlining roles and responsibiJ.ities for the project be forwarded to all Library Board members. Development Dr. Malkinson reported that the Packaging Corporation of America has given $600 to the Holiday Book Fund for reference materials and that total funds received in the first two weeks were t1,700 for the library collection. A question was raised about specific development plans. Dr. Malkinson reviewed the present plan, which calls for specific fund-raising activities to begin with ground -breaking. Ile indicated that thfs Committee will renew its activities next spring. Borth Suburban Mrs. Wolin reported on the inter. -Cooperation Dinner of the North Library System Suburban Library System that she and Mr. Wright attended. The event was a special one providing an opportunity to meet several Library Board and staff members from various libraries. PRESIDENT'S Mrs. Wolin repeated how exciting it was to be present when the REPORT three contracts were approved by the City Council. Concomitant With the excitement was the realization of the responsibilities ahead for the Board and the staff. Mrs. Wolin reported on the excellent tour of the flarold B. Washington Library facilities that was provided to the Board and City :;taff by U. S. Equities. VICE PRESIDENT'S Mrs. Kepler reviewed the financial report for nine months REPORT endingnovember 30, 1991. There were no questions. Evanston Mr. Wright reported on the Friends' December Board meeting, Library at which program plans were reviewed and a series of April Friends dinner, was discussed and approved. LIBRARY Mr. Wright called attention to the statistical and activities DIRECTOR'S report for the month of November, 1991 and invited questions. REPORT There were none. -2- Mr. Wright reviewed the upcoming Public Library Association workshops in Chicago and stressed their quality and the opportunity for our staff to attend. Budget limitations prevent Library staff from attending many of the conferences to which moat libraries send several staff members. tie recommended to the Boaro allocation of funds from the interest in the Gift Fund account to send staff to these two-day workshops. Mrs. Wolin indicated she had attended one two years ago and it was a worthwhile experience. Members of the Board were encouraged to consider the opportunities and to indicate to Mr. Wright whether they would like to participate. Ann Kepler moved, second by Matthew Brackett, MSP Public The Evanston Public Library Hoard of Directors approves an Library expenditure not to exceed one thousand dollars from the Workshops interest in the Gift Fund for registration in the Public Library Association workshops. Passed unanimously on a roll call vote. Frederick Malkinson moved, second by Ann Kepler, MSP The Evanston Public Library Board of Directors approves an Bouguereau expenditure not to exceed one thousand dollars from the Book Sale Fund for special insurance on the Bouguereau painting. Passed unanimously on a roll call vote. NEW BUSINESS Mr. Wright distributed his self -evaluation as the first step in Library the Library Board's annual evaluation of the Library Director. Director Members of the Board are to respond to the President by Evaluation January 3rd. Reserve Mr. Brackett asked for a comparison of the reserve policies Policies and procedures of Evanston and Skokie. This will be forwarded to the Hoard. ADJOURNMENT The meeting adjourned at 0:55 P.M. -3- DRAFT - NOT APPROVED