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HomeMy WebLinkAboutMinutes 1991Evanston Environmental Association 2024 McCormick Boulevard, Evanston, IL 60201 (708) 864-5181 ECOLOGY CENTER • LADD ARBORETUM • LIGHMOUSE NATURE CENTEI? Board of Directors Joshua Orlan, ptawdont Sheila Davis Neal Laalsch Alberta Lautorbach David Ranstord Joan Tucker Ramsay Jack Weis Linda Lutz. Executive Director Ladd Arboretum Committee Evanston Environmental Association Board Meeting January 9, 1991 BOARD MEMBERS PRESENT: Shelia Davis, President David Ransford, Treasurer STAFF MEMBERS PRESENT: Linda Lutz A quorum was not present. The following is an unofficial discussion. Ladd Arboretum Committee Board Positions Shelia and Dave discussed the Board vacancy. Dave mentioned that he might have a possbie new board member. Shelia will contact Jean regarding doing a board analysis and search for an additional member. Lighthouse Security System The item was held for the full Board to discuss. Ecolgy Center Landscape Plan Linda showed the Board the landscape concept plan developed by Jack Weis for the Ecology Center and the parking lot on the corner of Bridge and McCormick. The Garden Council of Evanston has agreed to fund the central circle at a level of $2000. Planting will take place this spring. The Board will work out a phase plan for the entire section. nW Evanston -Environmental Association Investment Committee Report 0 Dave reported that it seems best to wait and see how the markets are doing before investing. Treasuries are falling and the rate on a one year Treasury is very low. Dave will watch the situation nim report back to the Board. Life Member Appeal Initial letters were developed. Alberta will work on rewriting. The appeal will go out by March 1991. EEA Year End Payment THe Hoard discussed the best way to settle up with the City for the EEA's annual contribution to Ecology Center's operating budget. This will be done in the middle of February. NEXT BOARD MEETING Wednesday, February 6, 1991 Evanston Environmental Association 2024 McCormick Boulevard, Evanston, IL 60201 (708) 884-5181 ECOLOGY CENTER • WD ARGORMUM • LIGHTHOUSE NATURE CrlffrR Board of 01racfors Joshua Orlan, President Shoila Davis Neal Laats:h Alberta LaL' a mach David Ra-isford Joan Tucker Ramsey ,Tack Wr-is Linda LUM Executive Director Ladd Arboretum Committee Evanston Environmental Association Board Meeting Wednesday, February 6, 1991 ©RAFT r �:; '—'--'!ON ONLY, BOARD MEMBERS PRESENT: Shelia Davis, President David Ransford, Treasurer Jack Weis, Secretary Alberta Lauterbach, Neal Laatsch, Jean Tucker Ramsey, Dan Wegner VISITORS PRESENT: Virginia Beatty STAFF MEMBERS PRESENT: Linda Lutz Ladd Arboretum Committee New Board Member Dave introduced Dan Wegner. Dan is a prospective new Board member. His name will be introduced as an appointment to the LAG at the City Council meeting on February 11th. Landscape Plan Virginia Beatty, representing the Evanston Garden Council, explained the basics of the landscape plan for the parking lot area of the Arboretum and the Ecology Center entrance area. The goal of the plan is to visually improve the areas and make them more consistent with the level of landscaping in the Arboretum. Virginia noted on the plan different plants, trees, and configurations that would be included. Signage would consist of an interpretive panel and entrance sign. A list of plant materials could be drawn up in the form of a wish list as the project develops. The committee reviewed an estimate on the parking lot paving. Linda will check to see if the $50,000 is materials and labor. Planting for Wildlife The Board discussed the previous ideas on planting for wildlife that were suggested at a previous meeting. Linda mentioned that there is a potential donor who might be interested in funding a plant related project or planting. The potential wildlife plan could be incorporated into the educational plans of the Ecology Center. Tree Identification Project Linda mentioned that the Lincolnwood Garden Club is currently undertaking a project to definitively identify and label all the trees in the Arboretum. Then have independently hired a forester to do the irientific^,ion "hich comprehensive map will be drawn. The map will be posted at the Ecology Center along with informational brochures. All trees on the map will be labeled for easy visitor identification. The Ecology Center will check and monitor the labels and distribute brochures. The project will be completed this spring. Long Range Educational Plan Linda briefly discussed the project. New ideas on access to schools is being developed and will be presented at the next Board meeting. Lighthouse Site Security Linda reported that the security system estimate for the 2 foghouses is $1800. There has been one reported break-in in the last 8 years. The Board asked Linda to find out if the Lighthouse Park District would be putting in a security system at the Lighthouse. Fee Assistance The Boarc discussed t; e fne assistance policy used t% ,-r- - Shelia moved. seconded by Alberta that the Ecology Center adoor t::e ooiicv used by the Recreation Department. The Board approved the motion. Miscellaneous Business The Board noted that this was the last official meeting as an LAC Board member for deal Laatsch. The Board discussed Neal's contributions and decided to plan a social event to honor deal. Evanston Environmental Association EEA end of year payment The Board discussed the current revenues of the Ecology Center. Dave moved and Shelia seconded a motion to release funds to the City of Evanston for the fiscal = year 1990-91. The Board approved the motion. Dave and Linda will take care of E the details. Annual Report Linda passed out several annual reports of different organizations. She suggested that the EEA produce a simple annual report to be available to the membership and the public regarding the Ecology Center and the EEA. The Board agreed and Linda will produce a report. Life Membership Appeal Alberta suggested that the Landscape Plan could be a fundable alternative to the Life Member appeal. The Board discussed the idea in depth and set a special meeting for Tuesday, February 19th for the EEA Board to discuss the formation of an ad hoc committee to undertake the project. In this way many different elements and groups in Evanston could participate in the project. Investment Update Dave reviewed the current status of EEA investments. We suggested that a good strategy might be to look at investments about 5 years out as a number of investments will be coming due in the next several years. The Board adjourned after this discussion. The next meeting of the LAC/EEA will be Wednesday, March 6th at 7:30 PM. Evanston Environmental Association 2024 McCormick Boulevard, Evanston, IL 60201 (708) 864-5181 ECCXCGY CENTER • LADR ARBORETUM • UGHTIWSE NATURE CENTER r Board of Rlrectora Joshua Qrinn, President Sheila Davth Neal Laatsch Alberta tautorbach David Ransford Joan Tucker Ramsey Jack Weis Linda Lutz, Exocurive Director Ladd Arboretum Committee Evanston Environmental Association Board Meeting Wednesday, March 6, 1991 BOARD MEMBERS PRESENTt Shelia Davis, President David Ransford, Treasurer Dan Wegner STAFF MEMBERS PRESENT; Linda Lutz A quorum was not present. The following details the Board discussion. Ladd Arboretum Committee Arboretum Landscape Plan Linda detailed the aiscussions with Virginia Beatty regarding teie oianting of the circle in front of the Ecology Center. Arrangements will be wo rxed out with the Parks Department for the actual pldllting. Plant maternal wiil be supplied by the Evanston Garden Council. The Board reviewed a letter regaraing the maintenance of a section} of the Arboretum that has prairie plants. The Board suggested a camntF tee ne set up to look at the ecological and eaucational value of the area. Once re-e:;tabl fished the area could be maintained by vc) unteers. The Board discussed funding of the landscape project. The general corrserlsus is that the more people and organizations involved the better the project will be. The full Board will take up the discussion in more detail at the next meeting. Year End Budget The Ecology Center's year end expenses projections are slightly below the budgeted amounts. Revenues will be exactly as budgeted. Community Gardens The Board discussed the community gardens along McCormick. Linda pointed out that only one of the two gardens along McCormick id administered by the Ecology Center. The one at the west and of Eggleston Park is not' administered by the City. Summer Cama The summer camp registration is progressing well. Only a few space:; are left in both the wildflower and Jr. Naturalist program. There are waiting lists for about 40141D of the sessions. Evanston Environmental Association Year Enid Payment to the Gity Dove reported that the EEA had contributed the year end payment to t►ie City. This is used to achieve the revenue budget for the Ecology Center. Mombership The staff will be developing a member's program for EEA members in the next several months. A member's only program has not been held for some time. The theme will probably be a family oriented natt•re program. The next meeting of the LAC/EEA will be Wednesday, April 3rd at 7:00 PM at the Ecology Center. Evanston Environmental Association 2024 McCormick Boulevard, Evanston, IL 60201 (708) 864-5181 ECOLOGY CENTER • LADD AII&ORETUM • LIGNTNDUSE NATURE CENTER Hoard of Dlroctora Joshua Orlan, President Sheila Daws NealLaatsch Alberta LautorUach David Ransford Jean Tucknr Ramsey Jack Weis Linda Lutz. Fxecutwo Viroctor Ladd Arboretum Committee Evanston Environmental Association Board Meeting April 3, 1991 BOARD MEMBERS PRESENT: Sheila Davis, President David Ransford, Treasurer Jack Weis, Secretary Alberta Lauterbach STAFF MEMBERS PRESENT: Don Wirth Linda Lutz Sheila called the meeting to order at 7:30 PM. Ladd Arboretum Committee Election of Officers Sheila listed the slate of officers: Sheila Davis, Dan Wagner, Dave Ransford, Jack Weis, President Vice -President Treasurer Secretary Alberta moved to accept the slate of officers, seconded by Jack, and passed by the Board. Landscape Plan The Board discussed the proposed landscape plan for the Arboretum parking lot and Ecology Center entrance. Alberta and Sheila described a potential strategy for looking at the Arboretum. Ecological conditions have changed since the development of the Arboretum 30 years ago. Alberta proposed holding a meeting with interested groups and individuals that use the Arboretum, or have concerns regarding the ecology of the area. The committed would then be able to consolidate ideas generated at the meeting, develop a plan, and seek funding sources. Sheila will develop a letter to send to interested parties and Linda will assemble a list of potential contacts. Linda mentioned that the Garden Council will be buying plant material for the circle outside the Ecology Center. The Parks Department will help with the planting and moving of shruos at tho end of April. Jack mentioned that his drawings were only concept plans. He indicated that a finalized engineering drawing will be necessary, especially to estimate costs for the paving. Jack will also find out information on selling brick for the walkway. This has been done successfully in many public parks and facilities. Long Range Educational Plan Linda passed around one copy of the plan. Multiple copies of the plan will available at the next Board meeting. Linda mentioned that the staff has been doing a lot of surveying to determine the needs of different age groups and programs. Survey results will be analyzed by the end of May. Jack told about an environmental kit for schools developed by the Wilmette Rotary. He will find out more about it. Jack also mentioned that the Illinois Department of Conservation will give free tree seedlings to schools. Board Vacancy One Board position remains open. .lean Ramsey is actively recruiting for the position. She will report back to the Board. Presentation of Landscape Plan Sheila outlined the landscape plan to Don Wirth. She reviewed .tack's concept F drawing and suggested the Arboretum, now 30 years old, needed to be looked at for future management. Sheila explained that the EEA is interested in launching a capital campaign to accomplish the landscaping and resurfacing of the Ecology Center entrance and parking lot. The Board indicated that they were a small committee with limited expertise and felt that a wider range of opinion needed to be consulted regarding planning for the Arboretum. To accomplish this the Board proposes soliciting input from groups and individuals with interests in the Arboretum. The Board is planning to conduct a meeting soliciting input on enhancing and improving use of the Arboretum. Don suggested that now is a good time to reevaluate. The Arboretum has had many phases: initial development, Ecology Center building construction, Epoch B energy programs, and now an opportunity to complete the physical development of the Arboretum. NEL W Tha Board discussed the strategy of phasing the Arboretum improvements. Phase I might provide initial Ecology Center landscaping, Phase II parking lot landscaping, and Phase III parking lot resurfacing. The Municipal Water Reclamation District has developed an access policy regarding the canal lands. Don reviewed this for the Board and indicated that the Board would receive help from the City regarding the necessary permits that would be required for the parking lot resurfacing. The MWRD needs to give approval of construction on its leased land. Don suggested that the City Engineering Department could be helpful in reviewing the concept plan and producing the engineering drawings that would be required. Don also mentioned that the Parks and Forestry Department could provide planning help in addition to possible labor and materials for plantings. Linda will set up a meeting with the Board and the Traffic Engineer and the City Engineer to get their input on the proposed plan. Sheila volunteered to draft a letter to prospective groups and individuals that could be solicited for input regarding the Arboretum plans. The Board thanked Don for his input and will keep him informed regarding the details. Evanston Environmental Association Investment Committee Dave reported on the status of the EEA investments. He recommended several purchases that will fill in windows in the Fergusson Fund's portfolio. The Board approved Dave's recommendations. Landscape Plan The Board discussed funding of the landscape plan for the Arboretum. Information gathered from public information sessions will help to set the direction of Arboretum plan. The next meeting of the Ladd Arboretum Committee/ Evanston Environmental Association will be Wednesday, May 1, 1991, at 7:30 PM at the Ecology Center. 16�Evanston Environmental Association 2024 McCormick Boulovard, Evanston, IL 60201 (708) 864-5181 ro ECOLMYCENMR a LADD AADDnEll At • Ljafrr l"E NATURE CENTER Hoard at Mectora Joshua Orlan, Prosidant Sheila Davis Neal Laatach Alborla Lauletbach David Ranatord Joan Tucker Ramsey Jack 1Neis Linda Lute. Ladd Arboretum Committee, Executive DJ,� �i.i Ladd Arboretum Committee Evanston Environmental Association Board Meeting Wednesday, May 1, 1091 7:30 PM 1. Approval of Minutes 2. Review of Site Plan Committee meeting (Discussion of Landscape Concept Plan) 3. Board Position 4. Educational Plan - Review 6. Filing of Disclosure Statements 6. James Park Garden - Building of Recycling Center and Garden Border 7. Miscellaneous Business Evanston Environmental Association 1. Landscape Plan A. List of Possible Contacts for Planning Input B. Proposed Letter to Participants C. Meeting Date D. Planting of Ecology Center Front Circle - May 6-7 2. Grants: Rotary Youth Days Charitable Foundation, Inc. of Women's Club of Evanston 3. Miscellaneous Business Ladd Arboretum Committee Evanston Environmental Association Board Meeting May 1, 1991 BOARD MEMBERS PRESENT: Sheila Davis, President Dan Wegner, Vice -President, Jack Weis, Secretary, Katie Bally, Jean Tucker Ramsey, STAFF MEMBERS PRESENT: Linda Lutz Sheila introduced Katie Bally as a prospective member of the Ladd Arboretum Committee. The Board welcomed Katie. Jack moved, seconded by Dan, that the minutes from the previous Board meeting be approved. The Board approved the motion. Ladd Arboretum Committee Site Plan Review Committee Sheila reviewed the process of the development of the landscape plan. Jack r©viewed the meeting of the Site Plan Review Committee. He explained that the Site Plan Committee had several suggestions including: limiting entry to the parking lot to the Bridge Street entrance, addition of a traffic light to the corner of Bridge and McCormick, and installing a lighting system. The City has requested that the State install a traffic light at the corner; the request has been denied once. The City Engineer will do the required engineering plans when the project is far enough along that the plans are needed. We were cautioned that parking lot drainage could pose a problem. As long as we do not change the drainage we can proceed without a change in City policies. We will have to contact the - Metropolitan Water Reclamation District when we are further along as they are the property owners. The Site Plan Review Committee accepted the idea of parking lot improvements. Jack indicated that most of the expense of the project would be in the sewer requirements and paving. Curbing is also preferred and costs approximately $5 per foot. Educational Plan Linda reviewed the educational plan prepared by *the Ecology Center staff. Several programs such as, pre-school programming and after -school programming, are being analyzed through user surveys. The survoy's will be compiled in .tune. and the results will help determine Fall programming. Disclosure statements Board members were encouraged to file their annual disclosure statements. James Park Garden Linda updated the Committee on the current situation at James Park. The Public Works Department will be constructing new buildings on the Recycling Center property on Oakton. The Recycling Center and the community gardens share a common border. "Squatter plots" along the common border will be disturbed during the construction process but will not be "taken from the gardeners". The temporary inconvenience will end when the new recycling center is completed. Miscellaneous Business Linda shared with the Committee plans for a temporary compost/wood chip site to be located in the Arboretum parking lot while the new buildings are being constructed at the Recycling Center. Evanston Environmental Association Landscape Plan Sheila reviewed ideas that Dick Carter had shared with the Board in September. He had suggested that we develop a management plan for the Arboretum which would have a positive impact on wildlife. As the Board thought about the Landscape Plan, they thought it would be good to have input from members of the community that use the Arboretum. These people might also have ideas on where the EEA could do some fundraising for the Landscape project. The Board did some brainstorming and listed groups and individuals to contact. Board members will split the list up and determine the correct address for the group or organization. A mailing explaining the project will be sent to names on the list. Addresses are needed by the June 5th Board meeting. The Board will draft a letter to be sent and set up meeting times to have groups and individuals meet with the Board. This will be done at the June 5th meeting. Phase I of the Landscape will begin May 6th. Virginia Beatty from the Four Seasons Garden Club will direct the replanting of the Ecology Center circle and front area. Grants The EEA received $600 from the Charitable Foundation of the Women's Club of Evanston that is unrestricted. The Rotary Youth Days contributed $500 towards programming for minorities and physically challenged youth. These programs will take place in October. Miscellaneous Business Linda conveyed Dave's recommendation the we hire the same firm to do the EEA as forms as we have in the past. The Board agreed and Linda will begin the.process. Tax forms are due in mid -July. There being no further business, the Board adjourned. The next meeting of the LAC/ EEA will be Wednesday, June 5th at 7:30 PM at the Ecology Center. Evanston Environmental Association 2024 McCormick Boulevard, Evanston, IL 60201 (708) 864-5181 ECOLOGY cENTCR • LADD AAtiOAETU"+ LIGHTHOUSE NArune cENrtn Ladd Arboretum Corm;.ittae Evanston Environmental Association Board Meetings C:.. Wednesday, June 5, 1991 ,.. BOARD MEMBERS PRESENT: sident Dan , Vice iWegnerePresident David Ransford, Treasurer Jack Weis, Secretary Katie Maahs Bally Alberta Lauterbach STAFF MEMBERS PRESENT: Linda Lutz Ladd Arboretum Committee Dan moved and Jack seconded approval of the May 1991 Board minutes. Landscape Plan Linda reported that planting of the center circle at the Ecology Center entrance had started in May. Under Virginia E3eatty s direction nlanl:_ plants purchased by the Carden Council for spring planting were put in. The main area is still predominantly woodchips and will be added to through the year. Compost/Woodchip Site As a result of the delay of the construction of the Materials Recovery Center (upgrading of the Recycling Center) the Ecology Center parking lot will not be the site of the compost\woodchip piles until sometime in late summer/early fail. Fire Inspection The Ecology Center was inspected by the Fire Department for fire safety compliance. Some minor problems were found and have been corrected. The major problem of a second exit from the lecture room area is still unresolved. Dan suggested that perhaps the door leading into the storeroom could be used as an exit now that the rocks have been removed. Linda will talk with the fire inspector about that possibility. INVEST GRANT The Children's Center in Evanston has received a grant of $75 from IFIVEST far- environmental programming by the Ecology Center. Staff member Caroline Newman will develop a program series about the Rain Forest for the Children's Center in the fall. Miscellaneous Business The Board discussed a personnel matter regarding summer camp staffing. s Evanston Environmental Association Grants The EEA received a $750 grant from Margaret Murley, through the Fort Dearborn Audubon Society, for a Backyard Habitat Demonstration Garden which will highlight plants that are good for wildlife. We received an additional $200 from Phyliss Buegel towards the Backyard Habitat Demonstration Garden. The Garden will be located behind the Ecology Center. The area will be cleared by the Parks Department and a local Boy Scout troop. Work on the area will begin later this year. Tax Return The materials for the 1990 tax return have been submitted to Kent, Givens, Z Barnes to complete. They are aware that July 15, 1991 is our filing deadline. Landscape Plan The Board returned names of possible contacts for the Landscape project. Linda will compile into a complete list. Presentation of Landscape Plan The Board discussed strategy for conducting a general meeting with members of the community regarding project funding and ideas that the community would like to see as part of the Arboretum management plan. Alberta stressed that we need to show what we are doing now to demonstrate that something is started. The bas1c goal would be to create auxiliary groups to rebuild the Arboretum while the project control and central focus will come from the EEA. In order to accomplish this we need to: 1. Get people to say YES, I'm interested 2. Review and identify the projects and people to be involved 3. Ask specific groups/people to submit plans to the EEA for review that include time frame, cost estimates, and a possible funding plan Letters would be sent to people on the contact list. The Board decided that the letters should be sent in August. Follow up phone calls should be made in September and the public meeting should be held in October. The Board will plan _- the October meeting at the Board meeting on July 10th. The Board agreed that the meeting has to be a really terrific meeting that we projects the Arboretum plan as an exciting project that everyone will want to be involved in. Alberta mentioned that we may want to find the right person to run the meeting since it is so important. Dan and Dave will talk with Ira Golan about marketing the plan and see if Ira will come to the July Board meeting and give the Board some ideas. Katie will contact Mike Pile regarding the same type of help._ 1 The Board discussed different components of the October meeting. Some possible topics to present in the meeting are: 1. A brief explanation of EEA and LAC responsibilities 2. Historical slides 3. Why they were asked to come 4. 3 - 7 workable ideas with people who could carry them out e.g. Dick Carter and Prairie Demonstration area Margaret Murley and Backyard Habitat Demonstration area 5. Have flip charts with project ideas posted around the room so people can put their name down immediately, the EEA will organize Other possibilities for involvement include presentations to schools, PTO's, and Boards that have ties with the EEA/Board/Arboretum. The Board will devote the July meeting to planning strategy for the Plan Kickoff. Shelia will complete a draft letter for Board discussion for the July meeting. NEXT MEETING The next meeting of the Board will be Wednesday, July 10th. An Investment Committee meeting will take place at 7:00 PM (all Board members welcome) and the regular meeting will begin at 7:30 PM Jack moved for adjournment. Shelia seconded, and the Board voted to adjourn. Ladd Arboretum committee Evanston Environmental Association Board Meeting July 10, 1991 '- BOARD MEMBERS PRESENT: STAFF MEMBERS PRESENT: Sheila Davis, President David Ransford, Treasurer Jack Weis, Secretary Katie Bally Alberta Lauterbach Jean Tucker Ramsey Dan Wenger Linda Lutz Don 'd i rth VISITORS PRESENT: Jim Long Sheila called the meeting to order. Katie pointed out a mistake in the minutes from the June meeting; Jim Long's name should appear instead of Mike Pile. With that correction the minutes were approved. Evanston Environmental Association Arboretum Landscape Plan The Hoard welcomed Jim Long and thanked him for coming to the meeting. Jim is Marketing and Leasing Director for the Research Park. Sheila gave a grief review of the Arboretum and its history of funcirg thrc.yn Nrivate individuals and Corporations. Board members aescr i bed the plan for :he parking lot and the proposed plan i=or input from groups and individuals that use the Arboretum. Katie asked Jim for suggestions on how we get people to come to the kickoff meeting, how to involve them, and how to start securing financial contributions. Generally the plan the Board has is to send' letters in August, follow up with phone calls in September. and have the meeting in October. The mailing would be different depending on if it was an individual or an organization with a membersnio group. Jim pointed out that Evanston is a real urban community, environmental issues are in the forefront, and the timing for this project ,s right. The issue might be pushed as an environmental and quality of life issue, stressing that the Ladd Arboretum is a "piece of heaven" and there is not much of it around. Jack added that it would be a good idea to have a complete map of the Arboretum on the walls for the October meeting. This way everyone could see a particular area that was being discussed and ." vas I, - as ideas materialize they could be transferred to the aopr_priate section of the map. Jack could also highlight the projected projects such as the parking lot. Jim thought the proposed latter was a good informative letter but needed something that would play up on enthusiasm and get people excited about a beautiful piece of land that could be used by people in lots of ways;. perhaps the theme of making it "everybody's park" with opportunities for birdwatching, biking, ,jogging, etc, Jinn suggested the Board consider an advertising budget. In order to sustain our efforts we'll have to cultivate and maintain a vision. Jim suggested asking for services and products; sometimes this is easier• than money for businesses to give. For example, the Evnnston Review might give some free space and articles about the project, landscapers may provide plant material, contractors provide paving material, etc. Jim stressed that it is important to create the excitement first, then the momentum gets going. The Board expressed concern about tho vagueness of the project. Jim responded that soliciting ideas will take more time in the long run but will be more effective and worthwhile in the long run. This process is necessarily vague in the beginning. The Board stressed the importance of the October meeting. The prorientation should show the potential for the Arboretum and solicit ideas on its best use. Jim suggested picking a small project that could be done quickly and soon after the meeting. Jack suggested a massive bulb planting that would be a colorful show in spring. The bulb planting would be a "hands on project' that could involve a lot of people who would actually do the planting. We could be bulbs donated, and some publicity. The results would be easily visible in the spring. Sheila and Dave will check with bulb suppliers for donations and report back. Plaques could be made for those would contribute and placed in the area when the bulbs are blooming. The Board thought that October 27th would be a good time for the planting. This would follow up the general public meeting. Linda and Sheila will review the proposed letter and compile the list of names for the August meeting. The Board thanked Jim for all his ideas and suggestions. Investment Committee Dave reported that the Investment Committee had met and recommended reducing the amount of cash available in the portfolio. He suggested several investments in the $25,000 to $30,000 range whose yield would be 8%. This would leave over 10% available in cash W _I ,r ow 0 reserves. Dave moved and Alberta seconded a motion to purchase up to s30,000 in investments. The Board approved the motion. Dave will also investigate the Federal Home Loan Bank investment and see if the EEA can clot something equivalent; and is more secure. Ladd Arboretum Committeq The Board welcomed Don Wirth to the meeting. Don reviewed the City Manager's +)udget policy which was approved by the City Council. He desc;ibed the policy and gave a copy to each Board member. The policy reflects a 0% increase in the tax levy for municipal services for the next two years. What this means for the Board and the Ecology Center is that operations need to be looked at in tarms of efficiency and cost reduction while providing the same level of service. Don encouraged the Board to look objectively at the Ecology Center budget in its preoaracions for thq 1902•974 Fiscal year. Summer Program Review Linda reported that the summer programs were full and running smoothly. Dock Project Friends of the Chicago River is in the process of securing a dock for the Ecology Center site. This will be used for the sculling racy: in October. The Ecology Center will build steps and trim brush so access to the dock is safe. Friends of the Chicago River is interested in funding a permanent dock for the Center is safety and liability issues can be resolved. Evanston Hospital Corridor Linda reported that a neighborhood group opposing the corridor had called looking for the Committee's support. The Committee took no action as a Board but may consider the issue on an individual level. Fall Programming Plans for Fall programming are underway. The Board suggestion including some adult trips to natural areas. Next Meeting The next meeting of the Ladd Arboretum Committee/Evanston Environmental Association will be Wednesday, August 14th at 7:30 PM. Ladd Arboretum Committee Evanston Environmental Association Board Meeting Wednesday, August 14, 1991 BOARD MEMBERS PRESENT: Sheila Davis, President Jack Weis, Secretary Alberta Lauterbach Katie Maahs Bally STAFF MEMBERS PRESENT: Linda Lutz frZ The Board approved the July meeting minutes. Ladd Arboretum Committee 1992-93 Budget Guidelines Linda reviewed this year's budget schedule. The 1992-93 budget must be submitted to the City Manager on September 9th, 1991. The budget will be ready for the, Board to review at the September 4th meeting. The budget hearing before Human Services Committee is scheduled for October 14th (Now changed to September 16th). The Board reviewed the expense budget for 1991-92. Budget cutting will be necessary as there are required increases in health insurance, electricity, and natural gas. The EEA will be asked to increase its contribution which will effectively reduce the support by the City of Evanston by s5,0oo. The Board suggested that we may have to solicit donations of products to offset =- expenses. Such items as cleaning supplies, some recreational supplies, and T office supplies might be donated by local businesses. Potawatomi Day Camp will be transferred from the Recreation Department to the _ Ecology Center budget. The Board agreed that this measure, allowing for cost efficiencies for the Recreation Department, will be an asset for the Ecology Center. This addition wail increase the overall budget for the Ecology Center. _ The Board suggested that the Potawatomi program be budgeted separately from the Ecology Center so the budgetary increase is clearly represented. Summer Camp Both the Jr. Naturalist and Wildflower camps received excellent evaluations from both parents and campers. Staffing for both camps was the best ever as indicated _ by the evaluations. Dock Project The Friends of Chicago River are still interested in rais7ng money for a dock for the Ecology Center. They plan to hold a race from the Ecology Center in Octooer. The Ecology Center will re -landscape the area with volunteers so the race boats can have safe access to the canal. The dock mus. not be cwned by the Ecology Center for liaoility reasons. Twiggs Park Four gardeners from the Hill Arboretum Apartments are participating in the community garden program. In order to allow wheelchair access both the Parks Deoartment and the Streets Department will coordinate the paving of the paths -:urrcunaing the wheelchair accessible garden beds. Fall Programs the Fal, program schedule is being developed. After -school and Saturday science clubs are designed to appeal to summer camp participants. Adult Programs will focus on several trips (including one for seniors in the Arboretum) and landscape programs. The Board suggested that when tho Ecology Center offers free programs staff should ask for contributions. An additional request for contributions could be placed in the Fall newsletter. These measures could contribute to increased revenue during this budget cutting time. Miscellaneous business A thank you letter was received from Keeo Evanston Beautiful for the Ecology Center's participation in the Garden Walk. The Board agreed not to give a donation to FOP. The Board also decided not tc endorse an organic produce delivery program. Informaticn will be available .o interested people. Evanston Environmental Association Investment P_eport Sheila reviewed the current statement from the Fergusson Fund. Arboretum Landscape Plan Alberta mentioned that she would like to review the letter that will go out to interested individuals and groups. She will bring to the Ecology Center in time to mail to organizations in late August. Letters to individuals will go out in early Seotember. The meeting scheouled for October 16th was changed to October 23rd at 7:30 PH. This cnange will not conflict with preparations For the Fall Flower sale. Sheila reported that she is continuing to solicit bulbs for the bu-,b planting on October 37th. The Board agreed that it will oe important to get good publicity on the bulb planting. The Eoarc mentioned several places -onere that plantings should occur. Jack showea a preliminary man of the Arboretum that he is working on that will show all areas of the Arboretum. This will be used at the Arboretum Fick -off meeting. Budget consiaerations The Board agreed that the City's approach to cost reduction ,s i:riportant. While it may be hard to cut expenses Tor the Ecology Center it was agreed that more revenue could be raised to reauce the City's contributicn to :r,e Ecology Center's budget. Miscellaneous Business Linda reported that the IRS nag sent crack, two pages of the tax return fir more details. None of the infornat-on was concerned with financial data. The ESC has inquired regarding+nether the EEA would like more services. The Board discussed the issued and decided to wait. The Board aajourned after all discussions were concluded. Next Meetinq The Board will meet Wedneseay, September 4th, for the regular reeving. The City Manager will attend the meeting from 7:O0 PH to 7:30 PH. it . rk ;> 4--t e) to Lx- 1t Evanston. _nv rc7mer :.'. 3 3 90 . =Cr Scare meets-, ueanesaa . >Ut,TGer wzn. ' _ _ ? WARD WSW WUT: Helle Davis. president Davia ?ansfora. Treasurer ,pack wets. Secretary 1atle MY,/ jean Tacker kamsev Dan :.egner STA== MEMBERS IRESENT. Er'_ ?nterson. c-tv 'tanager Don ,rth. narks, Recreation . Forastr'J LIP:a Lut: ;.aag_Ar;,o ett:m Committee city Manager, Eric Anc]erscn. oxclalnad the ;:fidget colicy =flat tie City Counctl will ee fc?lowirg for the '90-14 bucgets. A. Wam c,'"=Sec of saninr -7ar.agement has oegun a two /ear zrocess - 1 examine --he City budget ana wore to ca_c~ease City ::xpendlt.:-as ov zv ;ii 1 i iin collars. Tney w? l l ne look-ng for co;t reductions. The team wi I*! r,iake recc77er, 7cn, to he 0i / tanager .rho will in tirn work wits the time! te_i VC -.ty 63IM- 1 to to f-sc: i lv responsible. 'he Duaoet co - it', :rcces5 -nose a i !? l i, es: R Ths sa-a ;io .f __rv- es 11 2e orsvieea t T',ere wt i we ' a lay& , - a,l : iouc l comions may not be f i? ea thraugn attritic- , Reliance n ne _ me r ve,ve oil' z; ^_ min.ateo by 779' _ -ne Scars menaeo one City m?n3ger Pn his efforts anti will ac its Dart to Meet the ouaget ?uiaeiires. Cur -sail; We Ecology Center ana the =EA crovices 63a of tKe fma for t-e =Coiol, :erter ocera..icn. The Warc xe a-nea :he resc3roinVilles _r 7ne C=A ara tr e L C. _rel la notea :hat :te __ r ;Ye Cenir-. stages of t long range uidrals;nn Chive that wil meet _~e reea: of ire __ni marge Fart nein3 deveiaoea for ice KucretLri. The _AC 6- 71 rost a DuDI iC norm an Woder Lard at tie Ecology Center to net info-ria_ici irIM the CLUPC on the eausan ional :and .recreational r2sources that We ArcorEtum oroviaes. The Ward also ratea -hat _re Ecology ,enter, the LAG. ira . 'e _EA have a marreting z-oolem. Future orcgrams and communications will focus cn extending awareness of the Ecology Center to areas outside NW Evanston. Shell; extenced the 3aara's tna£ips to City Manager 4naerson =or attending the meet i 1g. itt P Dave r,ovea to arxrave the minutes f-cm the August meeting. ►-atie :iecor,ded t`le matron waver: tre ?oari aporavec. Johnson -7state Linda reoor.eo :nat :he Ecology Center hac received i cheer' fron the Johnson state to- igg,. --OKing Jack in the records a checK tires also received it 1990 oy tre city. lnda will check to see if the check wiiri credited to the=_alogy :enter. Comr-unity Garcens "-he ccr7,iun-:y ;tiroeners will be nil ding a Fisn soil Saotemoer 7th .t tn,e mcCcrmick r-arsers. -on q,,rrn sna Ecology Center staff have r"et severe. tines with .,a e=_ P:'� c.77uni.Y nsreeners wrio are -nterestoo in n,vtnc a fence erected ',rosnc trerrre5 = sr; site. Sewer=rniect Public wor- r.as -'_ouesrec the use o= -he Arnoretu- parr irg lot as s �'ar;7ng grounds `cr :ne sewer oroject. aacr. Will contact the comcany managing the oroject to detern-" the Goprcxir,,ate timetanle, 3rncunt of space used, ana Jossin- it/ of oavir.g the oarrKl-ig -ot. T, - ioaro noted that approval `rcm the VWRD would be recessary f,r rash -acing. Rotawatcmi uav Came natie suggestec '!'a: =_nrie _ccicgy Center crograms might to i:;eal coaortunit,es ,a war«. with at-ri s:. ,OUtl- Evanston. Guth ioenti`iec by tre w€DGE orogran, or r'sferra, S 'rcm one OO''ce aeoartrent "igrit benefit from a :a'ip E-(Lerl=nye. r.dta suggested Fiat local cu3in?sses ana OrganiZaticns coulc to aoorcacned to soonsor a Chi is ::!MD. the =cca: Fotarr might also oe i-iterestea in :ne oro)ect. "pie gcaro fully su000rted the idea. Katie will invest -gate furtner. _ wood C�i ps T`le wood :nio site it the Arboretum parKing of seems to be going smoothly. Fall Floier Sale/Bake Sale C-l:ns are ..'r:.rFs,ir3 'cr _"e ,F?11 Flcwer ._afe Octocer and 40t`". G-iarlatte Umohundro ras )rcwn a rumoer rf flowers for Sale at the community t_:arden at James GarE. Jeanie wi'.' cal .,r caKe sale items. ZVAPJS-O'J WNVIRO'JMEWAL aSSOCIATIG'J Rotary voutn Days GrarL Dave reoorted that re nac attended a recent Rotary meeting and picked up the - 00 =_ ^eCK. Ecology Center staff will be conducting programs with two different soups: minority at -risk voutn and mentally cnallenged young adults. -_ aud7er- 0ave -enrioneo -hat '-?-h deciiiina *,nterest ra,tEs interest-rcorre Cn the =ercusson Fond Endowment .rav sae a de.lire -n one next several years. Credit Cards Registration o' Ditawatcmi Lamp will oe cone rh mgr, 140 ReCreation Ceoartment wniCn 'C set jo W ao Creuit card registration. `he ward i:rfluireo about the dossibillty of wing EEA. nemcersnio via creeit cares usinh the registration system. w rca will :neck with Recreamion ane see if tries -s oassiYe. AV wlicmt-on Sheila renorteC :nar Cull solicit:tion is slow: sne arc Dave w07 = ntinue to %V OLT CDnaZ-ins. Next Kira Meevnq i'e next meeting of the LACE=A will be Wednesday. Octocer 2nc at 7:00 PM at the Ecoingy Lerner. Ladd Arboretum Committee Evanston Environmental Association Dl1 Cu Board Meeting Wednesday, October 2, 1991 BOARD MEMBERS PRESENT: Sheila Davis, President David Ransford, Treasurer Katie Maahs Bally Alberta Lauterbach Dan Wegner STAFF MEMBERS PRESENT: Linda Lutz Sheila called the meeting to order and the Board approved the September Board meeting minutes. Ladd Arboretum Committee Budget Hearing with Human Services Committee Sheila and Gave reviewed the budget hearing with the Human Services Committee that took place on September 9, 1991. The City support for the Ecology Center was reduced by $5,000, making the City's total contribution to the Ecology Center budget 37% of the total operating funds. The Human Services Committee was appreciative of the cost containment efforts made by the Ecology Center. Public Forum The Board discussed the public forum to be held October 23rd regarding citizen input into a long range plan for the Arboretum. Linda mentioned that aldermen had requested notification of the forum. Sheila sent a memo to the Council regarding the forum and its purpose. The Board agreed that a prepared agenda for the meeting was necessary. Sheila will give an introduction to the process. Don Wirth would like some time to review the citizen history of the Arboretum. Linda will review the current programming and Jack will discuss the map of the Arboretum. He will also review plans for the parking lot. Then the floor will be open for participants to give their input to the Board regarding plans for the Arboretum. The Board will review the discussion and determine the formation of various task forces at the November meeting. Katie mentioned that we should send the agenda out to those people we know are coming to the meeting. Board members will call in the names of people who will attend by October 16th and Linda will send them an agenda. Report on Sewer Project Linda reported that Jack had spoken to the sewer project manager. It appears that the project will not be in the Arboretum parking lot for 2 years. Jack should be receiving a timeline for the project and will report back. Miscellaneous Business Alberta mentioned that her term will be expiring in February 1992 and now is the time to consider a replacement. The Board expressed their regret that Alberta's term would be ending and thanked her for her many contributions. It was agreed that it would bo good to get a replacement from the south end of town for representation on the Board. Katie said that she mentioned the sponsorship of campers to Potawatomi camp to the Rotary President who was enthused about the idea. Tony Lee and Hike Duval of the YMCA were interested in the proposal because it targeted at -risk kids. Katie had several contacts at King Lab and ETHS for sources for volunteer service projects. Linda will pass along the information to staff. Evanston Environmental -Association Bulb Solicitation Sheila and Dave are still checking on sources for bulbs. Linda will check with Virginia Beatty for ideas on where to plant. Finance Report Dave reported that he had checked several sources regarding the Federal Home Loan Bank and no one seemed concerned about its security. General interest rates have dropped which will affect the interest income earned on the EEA accounts. With increasing financial commitments to the Ecology Center required for balancing the budget each year the EEA will have a harder time meeting its financial commitment without invading the endowment principal. Linda had received word that a distribution from the Johnson estate was received by the City in 1990. The designated check appears to have been held by the City. Linda will check out the situation. F Alberta brought up the point that the EEA had not done an annual appeal in a long time. This could !yelp to offset lower interest rates. The Board will discuss who to solicit at the November meeting. Linda will prepare a mailing. Farmer's Market and Bake Sale October 26th Charlotte will be taking the left avers from the Dried Flower Sale to the Farmer's Market. We will also have a bake sale concession. Jeanie will call people to bring items to the sale. We are generally able to raise $800. Next Meeting The next meeting of the LAC/EEA will be Wednesday, November 6th at 7:00 PM. Evanston Environmental Association 2024 McCormick Boulevard, Evanston, IL 60201 (708) 864-5181 t:COlOGY CENTER • LAUl7 AtWORLrUrr • LlGHTHOUSE NATURE CENTER Board at Directors Sheila Davis. President tJ?� Kafie Maans Bally A[berta Lauterbach David Ranslard ,lean Tucker Ramsey Dan Wegner Jack Weis Linda Lutz. •,f� , Executive Director Ladd Arboretum Committee Evanston Environmental Association Board Meeting November 6, 1991 STAFF MEMBERS PRESENT: Linda Lutz BOARD MEMBERS PRESENT: VISITORS PRESENT: Dick Carter Sheila Davis, President Jack Weis, Secretary Katie Maahs Bally Alberta Lauterbach Dan Wegner Sheila called the meeting to order and the Board approved the minutes of the October 1991 meeting. Ladd Arboretum Committee Review of Public Forum The Board reviewed the minutes from the Public Forum held October 23rd. The minutes were approved for distribution to the participants. Alberta explained that she was encouraged by the meeting and participation. She thought it was a very preliminary meeting and it was premature to jump to the task force stage at this point. Each person had come with their own agenda and presented it. Now it is time to invite participants back to discuss dividing the projects into segments that can be accomplished using the committee of the whale approach. Jack determined that there were basically three areas of development into which the ideas raised at the forum could be divided: 1. The Wild Zone: the water's edge to the top of the bank 2. The Arboretum: the refined zone, including native and specimen plants 3. The Arboretum: the recreations zones within the Arboretum The Board discussed the MWRD's river path plan. Dick Carter suggested that there are other alternatives where the "walkway" concept can be adapted to the local situation. As an example several lookout areas could be developed where people would have access to canal views, native vegetation, and local animals as opposed to a continual canal side path which may cause a safety problem as well as habitat fragmentation. The Board discussed the importance of addressing the items from the public forum. Alberta suggested that money would be tight and the EEA would need to raise funds from outside of the City support. She suggested that the EEA bylaws could be amended to allow more people on the EEA Board. Membership on the LAC is already defined by City Council ordinance. The EEA with its 501 (C) 3 status has the ability to recruit more help. Alberta further suggested that the two Boards might want to be separated in terms of meeting times. While there is soma overlap in the function!, of the EEA and LAC, the EEA could be the appropriate vehicle for increasing community involvement, Sheila added that it ,oemed like a natural progression to involve the forum participants in an expanded EEA. Alberta raised concerns about the legality of doing this. Linda will review the guidelines for non -profits and check to see if any legal problems could be anticipated. The Board thought that the second public meeting needs more structure, Perhaps participants could be put to work with in the 3 zone structure. Dick suggested that the 2nd meeting could be a catalyst for new expanded EEA. This strategy will become more important especially as City resources are unable to provide sustained support. The EEA will have to look for increased support. Katio suggested that the EEA be involved in more year round fundraising. The Board expressed concern that a timely response be sent to the forum Participants. Sheila will write a letter that will be sent out with the forum minutes. The next forum will be scheduled for January 1992. Dick suggested drafting 2-3 question prior to the meeting so participants could have advance time to formulate ideas. Possible areas for consideration with in each zone could be education, conservation, research, and recreation, E Linda relayed an offer from EEA member John Fogelson to document the process of the Arboretum long range plan on film. He will be happy to donate his time for four season filming provided we provide the script and the focus. Sewer Project Jack reported that he had spoken with John Velon the project engineer. The project as it effects the parking lot is still in the planning stages. Jack is to receive a map regarding the use of the lot. Jack will check to see if community gardeners at Twiggs Park will have their garden plots disturbed as the sewer project goes through Twiggs Park. Ecology Center Revenues and Expenses Both revenues and expenses for the Ecology Center are on target for this time in the budget year. Dried Flower Sale Review Revenues from the Dried Flower Sale are now about $4200. Several attempts to sell the "left-overs" and bake sale goods at the Farmer's Market were met with poor weather accounting for less revenue than in 1990. Meeting schedule for 1992 The Board approved the meeting schedule for 1992. All meetings will be on the first Wednesday of the month with the exception of January 1992. James Park Questionnaire Linda reported on the results of the James Park questionnaire. Approximately half of the gardeners are in favor of a 6' chain link fence. Don Wirth and Linda will continue to work with an ad hoc committee of gardeners. No funds are currently available for fencing. The ad hoc committee will have to go through the City Council procedure for requesting funds. vanston___Env ironmentaI Association Annual Appeal The Board agreed that a small annual appeal should be sent out before the end of the year. Linda will develop a letter and arrange. Possibilities could include memorial tree donors, EEA Life members, and business associates. KEB membership and contribution Linda explained that KEB had sent a $150 contribution/membership donation to the Ecology Center for general support with their annual garden walk. The Ecology Center sells tickets for the event and the Center is used as KES "headquarter's" on the day of the garden walk. Financial Report Sheila reported the current status of the endowment fund. The Board discussed a letter from NBD bank that said an additional $400 fee would be charged if the fund account was closed, flan will give the information to Dave and see if this affects the fund adversely enough to warrant a change, The new policy will go into effect in early December. - There was no further business and the board adjourned. !text meeting The next meeting of the EEA/LAC will be Wednesday, December 4th at 7:00 PM. DRAPr poi' DISCUSSION •N CNL.'ir Evanston Environmental Association 2024 McCormick Boulevard, Evanston, IL 60201 (708) 864-5181 ECOLOGY CENTER • LADD ARBORETUAI • LIGHTHOUSE NATURE CENTER Board of Directors Shona Davis, Yresidonr Kafle Maahs Bally Alberta Lauterbach David Ransford Joan Tucker Ramnay Dan Wegner Jack Weis coda WIZ, Executive Director Ladd Arboretum Committee Public Forum Ladd Arboretum Committee Evanston Environmental Association Board Meeting Wednesday, December 4, 1991 BOARD MEMBERS PRESENT: Dan Wegner, Vice -President David Ransford, Treasurer Alberta Lauterbach Jean Tucker Ramsey STAFF MEMBERS PRESENT: Linda Lutz The Board discussed the Public Forum to be held Wednesday, January 8th, at 7:30 PM. In reviewing the meeting minutes and letter to participants the Board agreed to stay with the current agenda which will have the participants divide into 3 groups representing different areas of the Arboretum. The groups will pull together separate elements into a more cohesive set of objectives for each area. As a result of the meeting time, the LAC will meet at 7:00 PM to discuss any business. The Investment Committee meeting of the EEA will take place at 6: 45 PM, Year End Budgeting Linda will prepare a preliminary report of the revenues and expenditures far 1991-92 to review at the January meeting. This information will help determine E the EEA contribution for the year. James Park Community update The Ad Hoc Committee of James Park Gardeners in favor of a chain link fence will be preparing information to present to the Administration and Public Works (APW) Committee. Staff will be preparing a communication to go to APW for their January 27th meeting. - New Registration System The Recreation Department will be registering campers for Potawatomi Day Camp for January and February. They will be able to do credit card registrations. The Recreation Department will be securing a Data Capture system for the. Ecology Center so revenues can be processed using credit cards. _- Position vacancy Caroline Newman will be leaving the Ecology Center at the end of the year. This will create a vacancy in the Environmental Education Assistant position. Linda Is working with Don Wirth to present the position vacancy before the senior management budget tonm and receive approval to fill the position. Evanston FnvironmentAI Association Annual Appeal Staff will be preparing an annual appeal for the Fergusson Fund. This will be sent out in l:to December - early January. The Board discussed who should receive the appeal letters. As the EEA has not sent out an appeal to the entire membership, the Board decided to send the appeal letter to the membership. Funds received will be put directly in the Fergusson Fund. Financial Report Dave reported that the new NBD policy of charging a cancellation fee for the Trust fund would probably not be applied in the case of a non-profit group account. The Board discussed moving the Trust fund and decided to wait to see what Bank One's policies regarding trust costs will be and see if there is a cost advantage in transferring the fund. Dave suggested considering whether to stretch out some Treasuries to 5 years. The investment Committee will discuss this when they meet at 6:45 PM on January 8th. Membership Report for 1991 Linda reporter; that for the calendar year 1991, 349 memberships had been received. This includes all those who paid membership and does not include Life members. There are 56 Life Members bringing total membership to 405. Johnson Estate A disbursement check from the Johnson estate designated for the Ecology Center during 1990 was most likely put into the General Fund by the City. With the recent disbursement from the estate in July 1991 Linda wrote the trustee for the esta:.s and corrected the address. Further disbursements should be mailed directly to the Ecology Center and not the Civic Center. This should avoid a problem in the future. There being no further business, the Board moved to adjourn. The next meeting of the LAC/EEA will be Wednesday, January 8th, at 7:00 PM. The EEA Investment Committee will meet at 6:45 PM. The Board meeting will be followed by the 2nd public forum on the Ladd Arboretum at 7:00 PM.