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HomeMy WebLinkAboutMinutes 1991F/ - DRAFT -NOT APPROVED 1. HOUSING AND DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, February I2, I991 7:45 p.m., Room 2403 EVANSTON CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Jim Currie, Dexter Bailey, Jane Colleton MEMBERS ABSENT: Aid. Drummer, Aid. Rainey, Aid. Morton, Sam Favors STAFF PRESENT: Haiford, Lufkin, ,Modaber, Stevens, Yonker OTHERS PRESENT: Rick Weiland, Earn and Learn; Helen Wronski, Deborah Steinkopf, YWCA; Pamela Walker, Belinda Irby, Roy Holmes, ECDC PRESIDING OFFICIAL: Aid. Juliar, Chair CALL TO ORDER: The meeting was called to order at 7:57 p.m., a quorum being present. I. II. MINUTES OF DECEMBER 11, 1990 MEETING Dexter Bailey made a motion to approve the Minutes of the December 11, 1990 meeting; seconded by Jane Colleton. Motion carried, 3-0. (At this point, Jim Currie was absent.) COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of December 13, 1990 This was received into the record by AId. Juliar. B. Resolution 0-11-91 UPARR Grant Application (At this point, Jim Currie returned). Chris Yonker explained that if this grant was awarded to the City it would require the reallocation of the CD funds previously allocated to the Fleetwood/Jourdain Heating and Air Conditioning Rehabilitation project. He noted that the City would not hear until April about the status of the grant. He clarified that even though CDBG funds were originally allocated from the federal government they can be counted as local City funds as a match for this particular project. This was received into the record by Aid. Juliar. III. REALLOCATION OF FUNDS FROM THE GRAFFITI REMOVAL AND CONSERVATION GRANT PROGRAMS Chris Yonker noted that the purpose of this request was to merge the graffiti removal and conservation grant programs into the Rehab Loan Fund. This action was taken because the Multi-Family/Single-Family program has no year designation, whereas the Graffiti and Conservation Grant programs had a specific year designation which resulted in the activity levels of these particular programs looking dormant. He noted that while they would be coming from the Housing and Community Development Act Committee Minutes February 12, 1991 Page Two IV. V. VI. same fund, they would have a separate accounting of the expenditures. Dexter Bailey made a motion that the Graffiti program and Conservation Grant program be merged into the Single-Family/Multi-Family Housing Rehab Loan fund. Jane Colleton seconded this motion. Motion passed, 4-0. Chris Yonker noted that in recent conversations with HUD, they may allow the Graffiti Removal program to operate Citywide because it may be possible to designate the program as a slum/blight rernoval project. Staff will request a formal opinion from HUD and will keep the Committee informed. REQUEST FOR CHANGE IN USE OF 1990-91 EARN AND LEARN PROGRAM FUNDS Rick Weiland of Earn modify Earn and Learn' of a van, the balance of and to pay for student necessitated because th a decision about the fu not possible to purchas noted that HUD had a program modified throe not this would result in van. Mr. Weiland replit determined that should would use existing Earn and Learn reviewed the request for the Committee to s work program. Instead of using funds for the purchase the funds available would be used to lease vans as needed training wages. Mr. Weiland noted that this action was Earn and Learn study committee had not yet arrived at ure of the Earn and Learn program and therefore it was r the van before the end of fiscal year 90/91. CD staff ready given an okay for Earn and Learn to have this gh June 30, 1991. Dexter Bailey questioned whether or yarn and Learn submitting a new request in the fall for a d that the Earn and Learn study committee had already the need for a van remain after the end of this FY, they and Learn funds to purchase the van. He noted that he am not Know when to expect a decision from the Board of Education regarding this subject. Dexter Bailey made a motion that if the school board did not make a decision by February 28 to allow Earn and Learn to purchase a van then the funds should be reallocated to lease vans as needed and to be used for student wages. Jane Colleton seconded the motion. Motion carried, 4-0. AFFIRMATIVE ACTION PLAN FOR THE 1991-92 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Johnetta Stevens explained that the past performance of the affirmative action plan was based on two categories: non -construction services and construction services. She noted that the goals for the non -construction services were exceeded by 22% while 35% of the construction -related goals were achieved. The combined effect was that approximately 60% of all CDBG grants were awarded to minority -based organizations. Jane Colleton motioned that the Committee adopt the affirmative action plan for 1991-92; seconded by Dexter E Bailey. Motion passed, 4-0. COMMITTEE RECOMMENDATIONS ON USE OF ADDITIONAL 91/92 CDBG FUNDS Chris Yonker noted that the City had received their final allocation from HUD on February I which reflected a $22,447 increase in what they had originally anticipated. He noted that this money was a welcome windfall but it was his understanding that President Bush wanted to cut the CDBG budget by 9% next year. Housing and Community Development Act Committee Minutes February 12, 1991 Page Three Staff therefore advocated that the additional funds be spent on one-time capital improvements and not be used to fund ongoing public services. He noted that the capital projects chosen were ones that had received the highest priority in the capital improvements plan but had still not received funding during last fall's allocation process. Dexter Bailey moved that $9,000 be allocated to the Fleetwood/Jourdain Parking Lot, $10,000 be allocated to rehab the Fleetwood/Jourdain Locker Room, and $3,447 be used in project contingency (ULO) funds per CD staff recommendation. Jim Currie seconded this motion. Motion passed, 4-0. V1I. CDBG QUARTERLY REPORTS FOR THE THIRD QUARTER Aid. Juliar reported that the quarterly reports had been discussed in depth by the City Council. He noted that there was strong feeling from the City Council regarding those agencies which consistently did not turn in timely quarterly reports. He added that the Council had recommended that CDBG funds not be advanced to any agency until quarterly reports are submitted. Chris Yonker noted that this procedure was currently followed with the monthly reports. He added that while the Finance Department normally was reluctant to hold checks, they would see if they could work out the mechanics of such an arrangement. Aid. Juliar reiterated his feeling that the Committee needed to take a strong position on this subject since the Council had given a very clear signal that it was extremely displeased with the fact that agencies disregarded the reporting process. Jane Colleton questioned whether or not a quarterly report would be required if there was no activity. Chris Yonker said that the report would not be required only in the case of a project that had been completed before the end of the year; however, he noted it was essential that both the CD committee and staff be kept apprised of an agency's progress especially if it was experiencing difficulty in completing its tasks. He noted that staff was currently developing Purchase of Service Agreements for next year and would like to include modified language in the contract regarding this submission of quarterly reports. Dexter Bailey felt that an agency not submitting a quarterly report was indicating a lack of interest in the process. Tony Halford stated that staff found the quarterly reports useful, especially in terms of piecing project history together and in cases where there was staff turnover. Chris Yonker asked that staff be allowed to Incorporate language into the standard Purchase of Service Agreement which would allow the City to withhold payments until the quarterly reports are received. Dexter Bailey believed that agencies consistently not submitting quarterly reports should lose their funding and motioned that language be put into the Purchase of Service Agreement which allows staff to withhold payment to any agency until their quarterly reports are submitted. The motion was second by Jim Currie. Motion passed, 4-0. Jane Colleton requested that the eventual language that staff put into the Purchase of Service agreement be submitted to the Committee for their information. Housing and Community Development Act Committee Minutes February 12, 1991 Page Four VIll. ECDC SUBCOMMITTEE RECOMMENDATIONS, STATUS AND PROPOSED SPECIAL GRANT CONDITIONS Tony Halford explained that the purpose of this memo was to assist staff in incorporating the subcommittee's recommendations Into special grant conditions for the Purchase of Service agreement with ECDC for FY 91/92. He noted that the recommendations and timetables were approved by the Committee in October of 1990 and sent to the full Council in November for their information. He added that at that time ECDC requested that their Board of Directors be allowed to review the timetables and comment if necessary. Mr. Halford added that in January he sent correspondence to ECDC requesting feedback from their board regarding the timetables as well as a progress report concerning the recommendations. Halford reviewed the recommendations in the order they appeared in the original subcommittee report. Recommendation 01: ECDC must comply with all CD contractual obligations within specified deadlines; and Recommendation #8: Agency must reach their stated goals for program performance. Halford noted that ECDC's quarterly reports for the third quarter were late. Pam Walker clarified that the reason why the quarterly reports were late was because the accounting system still wasn't as streamlined as desired. She noted that ECDC also had to submit a quarterly technical assistance report. She asked whether or not it would be possible that the technical assistance report could be submitted at a later date following the quarterly reports since this usually took more time to develop. Chris Yonker noted that the quarterly technical assistance report should not have to take a long time if it was updated on a regular basis throughout the quarter. Aid. Juliar said he would like to see ECDC submit the quarterly technical assistance report at the same time as the rest of the quarterly report. Tony Halford noted that ECDC had stated in their correspondence that one of the reasons they were late with their reporting and had not reached certain goals was because of the elimination of two staff positions. He requested the ECDC clarify which staff positions and when they were eliminated. Pam Walker noted that the positions were the Rehab Specialist, who handled all facade construction work (this position was terminated in 1987), and a secretarial position (which was terminated in 1988). She noted that now that the Housing Rehab portfolio was transferred and that the facade program was nearly completed, the need for these positions would also be eliminated. Tony Halford also noted that ECDC's FY 89/90 audit, which was due in May, 1990, had still not been submitted. Housing and Community Development Act Committee Minutes February 12, 1991 Page Five Recommendation #2: ECDC should completely revamp and computerize their present bookkeeping system with the assistance of the City's accounting division. Halford noted that ECDC and a representative of the City's Accounting Department had begun this work on February 7, 1991. ECDC had no comments regarding this reeommsmdation. Recommendation #3: FCDC should reanalyze the Commercial Revolving Loan program and make chafes based upon this review. Tony Halford questioned whether or not ECDC's reanalysis of the existing Revolving Loan program was limited to the development of the entrepreneurial training program. He also questioned if ECDC had taken any additional steps, as recommended by the subcommittee, in order to tighten client prescreening. Pam Walker noted that most of this would be taken care of with the development of the entrepreneurial program and added that the guidelines of the program were not something that could be changed. Chris Yonker responded that the Committee was looking for a more introspective approach from ECDC concerning subjects such as different marketing strategies and to assess feedback from clients regarding the existing program. Roy Holmes noted that the loan program as it presently exists was very political because candidates often had their aldermen call ECDC in order to push a loan through. Chris Yonker noted that there were more politically acceptable ways to turn down and prescreen clients. He added that this generally would be easier to do when clients received a loan review based on a fixed set of factors. Tony Halford stated that this was why City staff gave ECDC review checklists for the ECDC Loan Review Committee in order that each loan could be reviewed in a consistent manner. Jane Colleton questioned where ECDC was in terms of streamlining the process for initial clients. Pam Walker responded that ECDC was in the process of preparing a video which could be played for new applicants. Jim Currie asked what area generally took staff the most time at ECDC. Walker responded that the most tedious aspect of the job was helping clients develop business plans and loan requests. Currie asked whether or not ECDC should really spend time helping these people who don't have that knowledge. Roy Holmes responded that it was ECDC board's belief that ECDC should spend the time helping those individuals. Chris Yonker noted that while ECDC had conducted a reanalysis of the Commercial Revolving Loan program (looking at the current program and its strengths and weaknesses), they had not proceeded to "what to do next." He reiterated that ECDC needs to have more introspection and, when necessary, come back with concrete recommendations on how to improve or modify their program. Roy Holmes responded that the Board currently was looking at the prospect of making smaller loans with quicker paybacks. Ald. Juliar noted that ECDC also needed to take a periodic review of their mission, especially in regard to the Revolving Loan program. Housing and Community Development Act Committee Minutes February 12, 1991 Page Six Dexter Bailey noted that he would like to see ECDC create a permanent video record of the workshops in order that they don't duplicate the same costs every year. Jane Colieton felt that this was not an ideal way for an entrepreneur to learn. Chris Yonker added that if this was a consideration, ECDC could secure: assistance from ECTV. At this point, Pam Walker distributed an expanded outline of ECDC's proposed entrepreneurial training program. She noted that the program would not be bid out until clarification had been received from HUD regarding whether or not the program was to be classified as a public service or economic development. Chris Yonker suggested that this topic should be reviewed at the next CD meeting in March. The Committee noted that it should first be reviewed by the subcommittee. Recommendation l/4: ECDC should revise their staffing configuration to reflect the agency's current needs. Mr. Halford noted that while ECDC had filled the Small Business Development Officer position in November 1990, the agency still had not clarified whether or not it had considered revising the present staffing configuration. He noted that ECDC was to report on this in March of 1991. Pam Walker responded that ECDC would be in a better position to respond on the subject after the accounting system changes had been implemented and the facade programs finished. At that point, it could be reevaluated more clearly. She suggested this be done three months from the start of the program year, or by May 31, 1991. The Committee agreed with this change in the recommendation. Recommendation #5: The agency must immediately appoint a permanent executive director. Mr. Halford briefed the Committee on ECDC's activities to date thus far. He noted that the agency was currently reviewing responses from a December ad for an executive director and asked ECDC to clarify when a decision would be expected. Roy Holmes responded that a decision should be made within the next month. Recommendation #6: ECDC should be prepared to secure other funding sources for fiscal year 91/92, the minimum percentage to be determined by the C❑ Committee. Mr. Halford noted that ECDC had responded that they were in the process of developing a fundraising plan. He requested that the Committee begin to determine what minimum percentage would be acceptable for ECDC to secure for the next funding year. Staff believed that whatever amount this was, it should be applied consistently to all agencies. Chris Yonker felt that perhaps this may be something that could be decided in April and incorporated into the overall application process. Jane Colleton questioned whether this could also be applied to City departments. Recommendation #9: Agency must develop a new mission statement as soon as possible. Tony Halford noted that in the correspondence received from ECDC that the agency expected a new statement to be developed by or around March 1. He then recommended the following special grant conditions be incorporated into = ECDC's Purchase of Service agreement for the 1991-92 program year: Housing and Community Development Act Committee Minutes February 12, I991 Page Seven 1) ECDC should completely revamp and computerize their Uesent bookkeeping stem with the assistance of the City's account y division. The City staff accountant must be directly involved with this changeover in order to ensure that the system can produce the required reports/data. A representative from the City's accounting de rtrnc-nt should periodicalIX review the changeover (suggested dates:Mi of L, nd August, 1991) in order to ensure that it is operating as intended. ECDC concurred with the special grant condition. 2) ECDC should rea_ nalyze tlucir Comrncrcial Revolvi—M Loan rp ogram and make changes, if necessary, based on this r(,view. ECDC's Loan Review Committee should use a standardized checklist as recommended by the CD Committee. In addition, the agency must tighten the initial client prescreening_process in order to lessen the amount of staff time devoted to individuals who may not qualify for assistance. ECDC should report back to the Committee by April 16, 1991 regarding the reassessment of the program and screening process. ECDC concurred with the special grant condition. 3) ECDC must secure a minimum percentage of their anticipated 1992-93 operating budget from non -CD sources, progress to be reported on a quarterly basis. The CD Committee suggested that this be deleted from the special grant conditions because it may be a new condition of the 1992-93 application for CD funding. 4) Agency must increase the level of board involvement as well as the education and training of board members. Board minutes should be submitted to the Planning Department on a quarterly basis. ECDC had no comments in this regard. bexter Bailey hoped, in addition to board minutes being submitted, that ECDC would also strongly consider providing its board more training and development opportunities. 5) The ECDC subcommittee will meet, at a minimum, on March 12. April 16, June 11 and August 13, 1991. The CD Committee decided that this not be included as a special condition since it was also binding the Committee to do certain things, but that the Committee schedule the meetings as needed. Mr. Halford then noted that there were several recommendations which needed to be implemented prior to the execution of the contract: (1) ECDC must comply with all CD contractual obligations within specified deadlines. He noted this was an ongoing obligation which was included in the standard Purchase of Service Agreement and did not need to be repeated. (2) ECDC must reach their stated goals for program performance. Again, this was already included in the standard Purchase of Service Agreement. (3) ECDC should revise their staffing configuration to reflect the agency's current needs. As discussed earlier, this would be reported at the June, 1991 CD meeting. (4) The agency must immediately appoint a permanent executive director. Progress to be reported at the March 12, 1991 CD meeting. (5) Agency must develop a new mission statement as soon as possible (to be reported at the March 12, 1991 CD meeting). These five recommendations, Halford noted, would not be included in the Purchase of Service Agreement. Housing and Community Development Act Committee Minutes February 12, 1991 Page Eight Based on the Committee's discussions, staff was directed to incorporate the appropriate special grant conditions, as amended by the Committee, into ECDC's FY 91/92 Purchase of Service Agreement. Mr. Halford was thanked for his work on this agenda item. IX. STATUS OF DISPOSITION OF 1817 CHURCH STREET BUILDING Aid. Juliar noted that this was an issue which really needed to be dealt with and needed the benefit of full Committee discussion; however, because four members of the Committee were not present discussion on this issue should be postponed until the next meeting. He therefore asked that the memo be sent again to all Committee members. Jim Currie requested whether or not ECDC had any comment regarding the building disposition. Pam Walker responded that ECDC would prefer to stay at their existing location. Chris Yonker asked if there were anything else that the Committee would like to have prior to the March meeting in order that they could make a decision. Aid. Juliar responded that he would like to see a real estate consultant perform a walk-through of the subject property in order to develop ideas or recommendations on its use. Jim Currie noted that a commercial real estate office with ties to the Planning Commission might be able to help and gave the name of two members to contact. Chris Yonker stated that Tony Halford had spoken to the real estate company which had originally done the appraisal in 1989 and they had commented that the highest and best use for the property would be office space followed by retail space. He added that the real estate company felt it was very likely that whoever bought it or rented it would have to make substantial modifications to the interior of the property. Pam Walker requested that ECDC be able to sit down with City staff regarding the building and options available and to discuss an option for ECDC to purchase the property. Staff agreed to set up a meeting with ECDC to discuss this matter. X. STAFF COMMENT Dexter Bailey asked whether or not City staff had any concerns regarding the YWCA Shelter. Chris Yonker responded that the concerns raised by CD staff's monitoring of the program seemed to have been addressed. Sally Lufkin added that she was satisfied with the responses received from the Shelter and, while there were a few things yet to clarify, she was confident they would be addressed. She noted that the Human Relations Commission had found no standing to the employment discrimination charge brought against the Shelter, although the individuals involved said they would appeal. M t- tl ' Housing and Community Development Act Committee ' Minutes February 12, 1991 Page Nine Chris Yonker noted that there were a couple of CD related Items that would be on the next City Council agenda. This would include the lease renewal for 1817 Church Street building, the Affirmative Action Plan and the Earn and Learn budget modification; he noted that the memo regarding the revised CDBG allocation would be held over until the subsequent City Council meeting. Jim Currie requested that the CD committee receive copies of last year's C❑ Proposal Forms in the march packets in order that the Committee would be prepared to comment on modifications at the April meeting. Xl. CITIZEN COMMENT Helen Wronski, Director of the YWCA, introduced the new Director of the Shelter Program, Ms. Deborah Steinkopf, who had been with the "Y" for the past 3-4 weeks. She noted that Ms. Steinkopf had come from the Chicago AIDS project for women and had experience in legislation in New York State relating to women's issues. The second item Ms. Wronski relayed to the Committee regarded the ongoing grievance procedure that the YWCA of Evanston had with the ICADV. She indicated that the YWCA had met with the ICADV a week earlier to address the allegations of the December 26-27 memo and noted that the "Y" had had a minor compliance problem regarding their audit. She noted that the "Y" will make the adjustment accorditig►y, although this will require an additional expenditure of $4,000-$6,000 per year. This, in turn, will affect their direct services. She added this was because while many agencies provide shelter services, few are multifaceted agencies such as the "Y". She also cited two Instances where the auditors had erred. in their original assessment of the YWCA's expenditures. She noted that ICADV had ten working days to respond to this session. She believed that the charges would be dismissed and invited those present to review the material that had been reviewed by ICADV. Ms. Wronski commented that CDBG staff had monitored the YWCA and made recommendations for them to implement and they were presently coordinating and developing an action plan and timetables. X11. ADJOURNMENT Jane Colleton made a motion to adjourn the meeting; motion seconded by Dexter Bailey. Motion carried, 4-0. The meeting was adjourned at 10.04 p.m. 1� Staff: Date: aJ3� 1 ql 4Y83-91 DRAFT -NOT APPROVED HOUSING AND DEVELOPMENT ACT COMMITTEE ,MINUTES Tuesday, March 12, 1991 7:45 p.m., Room 2403 EVANSTON CIVIC CENTER MEMBERS PRESENT: Aid. Drummer, AId. Morton, Aid. Rainey, Jane Colleton, Jim Currie, Dexter Bailey MEMBERS ABSENT: Aid. Juliar, Sam Favors STAFF PRESENT: Halford, Modaber, Stevens, Yonker OTHERS PRESENT: Tim Clarke, Economic Development Analyst; Belinda Irby and Torio Osborne, ECDC PRESIDING OFFICIAL: Aid. Drummer, Chair CALL TO ORDER: The meeting was called to order at 8:05 p.m. I. MINUTES OF FEBRUARY 12, 1991 Jimes Currie made a motion to approve the minutes of the February 12, 1991 meeting; motion seconded by Aid. Morton. Motion carried, 6-0. 11. COMMUNICATIONS AND TRANSMITTALS A. Housing Commission Minutes of January 24, 1991 The minutes were accepted. B. Housing Commission special subcommittee meeting Minutes of January 24, 1991 The minutes were accepted. C. CEDA/ENAW Presidential Recognition Letter The letter was accepted by the Committee and ENAW was congratulated on their accomplishment. D. Notice of Availability of Governor's Hometown Application Aid. Drummer announced that Nicki Modaber would be a judge for the - Governor's Hometown Award. However, she will not judge any of the Evanston applicants. Aid. Drummer stated that if anyone needed assistance in filling out the application they could either contact Nicki Modaber in the Planning Department or DCCA. Housing and Community Development Act Committee Minutes %larch 12, 1991 Page Two E. CDBG Program Proposal forms (Copy of 90/91) The Committee will review the forms and make a determination if any changes are needed at a later me -ting. Jane Colleton stated that it was difficult to distinguish where questions ended and answers began. Ms. Colleton suggested that the print of the questions be bald, or in different type, as to distinguish it from the: applicant's responses. F. 1991-92 Purchase of Service Agreement with Amended Section on Submission of Quarterly Reports Chris Yonker reviewed the following changes that were made to the Purchase of Service Agreement: Page 3, 3rd Paragraph under A.1: A section was added on the withholding of checks until quarterly reports are submitted. Page 10, 3rd Paragraph under Section D: A section was added on the City policy on over payment and the procedure that will be used to enforce agencies to return funds paid to them in excess of the amount which Grantee actually has spent. Page 11, Section F: Spells out the procedure Grantees should follow to request line item budget changes. Jane Colleton suggested that a Table of Contents be added to the contract to assist the reader in locating specific categories within the document. Jane Colleton made a motion to approve the proposal; Aid. Morton seconded the motion. Motion passed 6-0. The modifications will be sent to City Council for their information. III. DOWNTOWN STOREFRONT IMPROVEMENT PROGRAM REQUEST TO INCREASE REBATE CEILING W Development Analyst Tim Clarke explained the memo sent to the Committee requesting an increase in the rebate ceiling to $10,000 per storefront and $40,000 per building. This would enable the program to operate similar to the neighborhood storefront improvement program. There was some discussion on how the Downtown area would be classified to meet HUD's guidelines. The Committee questioned if it were possible for the Downtown area to qualify under the low to moderate income - guidelines rather than slum/blight. Aid. Rainey inquired if a building outside of the Downtown area could qualify for the storefront improvement grant. idlr. Clarke stated that if there were any unspent funds, the Committee could determine how that money would be used and suggested that a program could be created with such funds for storefront improvements on a spot basis. Mr. Clarke presented a slide show illustrating the vast improvements that have been made under the Neighborhood Storefront Improvement program. The slides provided a dramatic example of the significant impact this program has made to the business community, the neighborhood and the city at large. __ Housing and Community Development Act Committee Minutes %larch 12, 1991 Page Three Aid. Drummer made a motion to approve the increase in the rebate ceiling of the Downtown Storefront Improvement program in order to make it uniform with the neighborhood program; motion was seconded by Aid. Morton. Aid. Rainey stated that she would support the request but wanted to make sure that the application process was inclusive. She desired to incorporate into the program a publicity drive to take place prior to the use-lection of an applicanr. Aid. Drummer expressed his concern about the criteria for selecting a btsllding and hoped that the buildings selected served the L ,9l community of Evanston. Mr. Yonker explained that 1-I1JD did not require that LMI gul{felines be followed if the program was to qualify under slum/blight. Motion passed 6-0. Aid. Rainey suggested that standards and guidelines for this program be reduced to writing. IV. ECDC SUBCOMMITTEE REPORT ON MEETING HELD EARLIER IN EVENIN Aid. Drummer reported on the status of the subcommittee meeting held earlier. He indicated that Pam Walker was not able to attend the meeting and report on the status of the Executive Director position and mission statement. Aid. Morton asked if any of the ECDC board members attended the subcommittee meeting. There were no board members present at the meeting. Aid. Drummer discussed ECDC's facade programs and stated that staff had granted an extension to ECDC to complete the facades. The subcommittee concurred that an extension be granted to the facade program to April 1. Aid. Drummer stated that all of the facades were near completion, with the exception of one store where there was no signed contract. The subcommittee indicated that the storefront at 1601 Simpson Street must have a contract signed and substantial work in progress E by April 1, or the grant will be withdrawn. Aid. Rainey questioned if the projects that were supposed to be completed byMarch 13, would meet that deadline. Belinda Irby and Torio Osborne both explained that all of the projects (with the exception of the facade on Simpson Street) were very near completion. ,Mr. Osborne further stated that most of the delays resulted from the supplier shipping the wrong merchandise. Aid. Morton expressed her concern about a letter sent to ECDC dated March 6, 1991 from City staff. She thought that the tone of the letter was adversarial. However, she agrees with the message and intent of the letter but felt the message could have been delivered using different language. Aid. Morton felt that it was inappropriate for staff to use the term "under no circumstances" in the letter, when there are circumstances that would delay projects being completed in a timely fashion. Aid. Morton added that during her tenure on the Committee she has seen a lot of adversarial correspondence between City staff and ECDC staff. She believes the adversarial relationship is derived more from the tone of the correspondence rather than the substance. did. Drummer stated that he thought the term "under no circumstances" was quite appropriate in this case because many deadlines had been set and rarely met by ECDC. r Housing and Community Development Act Committee Minutes %larch 12, 1991 ' Page Four Dexter Bailey expressed his frustration with ECDC and supported the letter sent by staff to ECDC and thought the tone was appropriate. In addition, he was offended because he received documentation on the status of the housing rehab portfolio from ECDC after the subcommittee had met. He stated that a phone call to staff prior to the meeting would have informed the Committee that there was no need to meet to discuss that particular issue. ,Mr. Bailey felt that this was another example of ECDC's poor management style. Aid. Morton was quite upset with ECDC Board's handling of the issues related to the executive director position and the mission statement. Aid. Morton suggested that the Committee send a letter to the Board asking them to respond immediately to those issues. Aid. Drummer stated that at the last meeting Roy Holmes, president of ECDC's Hoard, was present and indicated that, by the March 12 meeting, he would provide the Committee with Information on the status of both issues. Aid. Rainey stated that there were many agencies out there who received City funds and were able to adhere to deadlines. In addition, she felt the tone of the letter that staff had written to ECDC was very appropriate, in fact, she thought the letter was rather lenient in that ECDC was given extraordinary extensions. Aid. Rainey expressed her concern regarding continued funding for ECDC. However, she stated that it was her belief that everyone should be given an opportunity to prove themselves, and she hoped that ECDC could turn themselves around prior to the next funding cycle and prove they were worthy of continued funding. Ald. Morton asked if ECDC's Board was aware of what goes on in subcommittee meetings and of their responsibilities. Aid. Drummer and Dexter Bailey stated that in past meetings there have been various members of ECDC's Board present when these issues were discussed. Aid. Morton stated that the Board of ECDC needs to know the seriousness of these issues. Jim Currie stated that if the Board did not know what their responsibilities were, it was not the responsibility of the Committee to explain it to them. ,Ms. Irby, from ECDC, indicated that she was surprised and disturbed that the portfolio transfer was on the Agenda for this meeting. Ms. Irby said several unsuccessful attempts had been made since January 1 to contact Catherine Powers to complete the transfer. Ald. Drummer responded that Catherine Powers now had all of this information and that ECDC should be in touch with her to resolve these Issues. Ald. Drummer reported that the subcommittee did not discuss the entrepreneurship training program at this meeting. The training program will be discussed ai the next subcommittee meeting. Chris Yonker asked the Committee to submit to CD staff any questions or comments they would like to have ECDC address prior to the next subcommittee meeting and the questions will be forwarded to ECDC for their responses. I Housing and Community Development Act Committee Minutes .March 12, 1991 Page Five V. DISPOSITION OF THE 1817 CHURCH STREET BUILDING Jim Currie explained that he and two other members of the Plan Commission toured the 1817 Church Street building and determined the building was basically sound though inefficiently used., The Committee suggested three uses for the building: commercial, residential and retail. Mr. Currie• stated that the building was more suitable for commercial office or residential use. He stated that if anyone purchased the building, they would need to replace the electrical wiring, heating and air conditioning systems. He stated that there was no evaluation made to determine a market value, but the market was very strong in Evanston for small office space. Aid. Rainey said that she didn't believe the 1817 Church Street building itself was an important issue at this time. She believed that the Committee's priority should be to determine what to do with ECDC. Aid. Drummer felt that the Committee had some responsibility to follow the Council's direction in making, a determination as to whether or not the building should be sold. Aid. Rainey made a motion to table the selling of the property until the issues surrounding ECDC's management and programmatic and administrative issues were resolved; motion seconded by Aid. Morton. Aid. Rainey suggested that the necessary safety do fire repairs, however, be completed. Chris Yonker stated that all the major systems in the building were working properly and that there was a $10,000 allocation to the building for leasehold improvements. Some of that money will be used to bring the building into compliance with the safety codes. Staff is in the process of putting together specs for emergency lighting and exit signs. Mr. Yonker noted that if the Committee has any intentions of selling the building that he would not recommend putting any more money into the building. Staff is also looking at more efficient ways of using the building. At present there are four ECDC staff members distributed throughout the three floors of the building; these four positions could be relocated to the upper floors leaving the first floor for other uses. Jim Currie stated that he would like to defer the decision to defer the issue of the 1817 Church Street building. He believed that the Committee should separate the issue of the future of ECDC from the status of the building. The Committee agreed with Jim Currie's recommendation to continue discussions on the disposition of the building. VI. CD STAFF COMMENTS Chris Yonker reported that on February 25 the council passed the Affirmative Action Resolution and the Resolution amending the 1991-92 CDBG budget. Housing and Community Development Act Committee , Minutes .%larch 12, 1991 Page Six City Council also approved Earn and Learn's request• to change their 90/91 work program to pay student wages in lieu of purchasing a new van. Mr. Yonker introduced Mary Faber, the secretary to the Community Development staff. He stated that staff was happy to have Nlary, who is a diligent worker capable of handling our very heavy workload. %lary has proven to be an asset to the Community Development Division and the Planning Department. VII. CITIZEN INPUT There was no citizen input. VIII. ADJOURNMENT The meeting was adjourned at 10:43 p.m. Date: {— Staff: .�t..Il.�--t_�-�ti... ._., ,.�.-.•.3 4Y1- �l DRAFT -NOT APPROVED HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, April 16, 1991 7:45 p.m., Room 2404 EVANSTON CIVIC CENTER MEMBERS PRESENT: Ald. Juliar,, Aid. Drummer, Ald. Morton. Aid. Rainey, Dexter Bailey, Jane Colleton, Jim Currie. Samuel Favors MEMBERS ABSENT: None STAFF PRESENT: Haiford, Lufkin, Modaber Stevens, Yonker OTHERS PRESENT. Pamela Walker, Torrio Osborne, Norman Barber, ECDC PRESIDING OFFICIAL: Ald. Juliar, Chair CALL TO ORDER. The meeting was called to order at 8.00 p.m. 1. MINUTES OF MARCH 12, 1991 MEETING Aid. Morton made a motion to approve the %linutes of the March 12, 1991 meeting as written; motion seconded by Dexter Bailey. Motion carried, 5-0. it. SUBCOMMITTEE MINUTES OF MARCH 12, 1991 MEETING Accepted into the record by Aid. Juliar. Ill. COMMUNICATIONS/TRANSMITTALS A. Housing Commission ,Minutes of February 28, 1991 Accepted into the record by Aid. Juliar. S. Housing Commission Minutes of March 14, 1991 Accepted into the record by Aid. Juliar. C. Timothy Clarke Memo Re: Selection Criteria for Downtown Facade Program Accepted into the record by Aid. Juliar. D. Plan Commission Memo Re: Downtown Facade Program ir Aid. Juliar pointed out that the Plan Commission has approvea increasing the rebate for Storefront Improvements from $5,000 to $10,000 per storefront. This subject has been discussed in the Economic Development Committee as well. ,,d�id. Drummer added that approval for the change in the rebate ceiling had _ alreaay been approved by the City Council. Housing and Commun ty Development Act Comm;ttee ,%:1'nutes Ap i 16 19It1 Page Two E. Copy of Housing Commission Memo Re Development of New Comprehensive Housing Affordability Strategy (CHAS) Chris Yonker reviewed for the Committee how the Comprehensive Housing Affordability Strategy (CHAS ) had conic about. He noted that the National Affordable Housing Act of 1990 had done ,sway with the Housing Assistance Plan (HAP) which the City previously had to submit every year for its C'_DBG program, and the CHAP, the Comprehensive Homeless Assistance Plan, developed by the City and required for application for Emergency Shelter Grant funds. Both the HAP and CHAP are being replaced by the CHAS. The CHAS will address both housing affordability and homeless issues and will be a very comprehensive document. The Housing Planner will develop the CHAS and CD staff will be working with the Housing Planner and the Director of Health and Human Services to coordinate and include the homeless component. Aid. Morton expressed concern that a component of the CHAS would be to make housing more affordable not only for Evanston residents but also persons outside Evanston who may wish to move into the City, should affordable housing be available. Mr. Yonker acknowledged that this was a component of the CHAS but that HUD did not give a lot of weight to the factor of housing affordability for persons outside the City, it will not be used as a gauge to measure how marry people move into Evanston if there were affordable housing. Mr. Yonker added that there will be a lot of work involved in developing the CHAS and it is hoped that this document will be used in coordinating and measuring the programs which Evanston has. Ald. Rainey added that she felt that the "expected to reside" category is an issue in some communities; however, she felt that as far as Evanston goes, the numbers would be meaningless for a fully built City. Concerning item #10 of the memo from the Housing Planner, which states that CHAS strategies should encourage public housing tenants to become more involved in the management of public housing and participate in home ownership, Mr. Yonker pointed out that this is an important issue with Secretary Kemp; the Administration, is pushing for tenants in public housing to have more control or home ownership of their units. The City won't be developing much of a strategy on this since the City will be adopting the Cook County Housing Authority's strategy for this issue. Ald. Morton also expressed concern that there be some provision in the CHAS for persons with special needs; she was thinking particularly for congregate housing for the mentally ill. Chris Yonker stated that the Home First group, which had come before the CD Committee in the fall, was now applying for funding with a similar proposal to the Mayor's Special Housing Fund. Ald. Rainey added that she was concerned about the issue of Home First displacing people in buildings which are converted for special uses and hoped the Housing Commission would take the displacement issue into consideration when reviewing this organization's request. Housing and Community Development Act Committee Minutes April 16, 1991 Page Three IV. ECDC SUBCOMMITTEE REPORT ON APRIL 16 MEETING The members of the ECDC Subcommittee reported on their meeting, which had taken place just prior to tonight's CD Committee meeting. A. Appointment of Permanent Executive Director ECDC reported that Pamela walker has been appointed the Executive Director of ECDC. B. Development of New Agency Mission Statement Dexter Bailey announced that ECDC has readopted their original Mission Statement after it had been reviewed by the ECDC Board. although it is a very broad statement. ECDC still feels the original !.fission Statement best describes their program and mission. Aid. Juliar asked that the revised Mission Statement be distributed to the Committee at the next meeting. C. ECDC Review of Existing Commercial Revolving Loan Fund Dexter Bailey reported that ECDC has done an analysis of their portfolio and the Subcommittee is looking forward to ECDC's new entrepreneurial training program. The Subcommittee expects this new program will have a significant effect on the loan portfolio and ECDC will be working in cooperation with banks to promote the entrepreneurial program. Aid. Drummer said that the Subcommittee needed to spend more time discussing the loan program and the entrepreneurial program at their next meeting. D. Status of ECDC Facade Programs Dexter Bailey reported that almost everything has been done on the facade programs including a project that got late approval. 1317 Emerson Street. Progress on 1800 Dempster Street has been delayed partially due to federal paperwork which needs to be completed and also because the facade needs to be repainted, which will be done when the contractor has a string of warm days in which to do the painting. At this time, Jim Currie arrived. _ E. Status of ECDC Housing Loan Portfolio Transfer Dexter Bailey reported that the portfolio was up-to-date. City Staff is awaiting a report from the Law Department which it has not received as of yet. It is hoped that Staff and ECDC can work through the final points of contention on the loan portfolio prior to the next Subcommittee meeting._ Housing and Community Development Act Committee ,%1inutes April 16, 1991 Page Four V. CDBG FOURTH QUARTER PROJECT REPORT FOR THE PERIOD DECEMBER 1, 1990 TO FEBRUARY 28, 1991 The Fourth Quarter Project Report was received without comment and the Committee approved forwarding; the Quarterly Report to the City Council. VI. RECOMMENDATION TO CITY COUNCIL ON REALLOCATION OF CDBG FUNDS DUE TO THE RECEIPT OF UPARR GRANT Aid. Juliar reviewed the staff memorandum concerning reallocation of CDBG funds because of the City's receipt of a UPARR grant. As a result of receipt of the Urban Parks And Recreation Recovery Act (UPARR) grants, $ l 15,000 in CDBG funds, which had been set aside for replacement of the HVAC system at the Fleetwood/Jourdain Center, will become available for reallocation to other CDBG projects. Staff recommended that the funds be reallocated as follows. $100,000 for painting of the `,lain Street C&NW railroad viaducti $10,000 for further upgrade of HVAC system at Fleetwood/Jourdain; and $5,000 to be held for project contingencies. Discussion ensued among Committee members concerning the City undertaking the cost of painting viaducts which are the property of the C&NW Railroad. Ald. Drummer felt that no City or CD money should be spent on the project until all recourses with the railroads had been pursued and exhausted. It was suggested that Catherine Powers' staff site the railroad for code violations and take them to court; however, that in the past court action was an effort. In short, the railroads are not interested in improving their own viaducts and will not respond to requests to paint the viaducts. The railroads claim that the viaducts are safe and their responsibility ends there. Aid. Drummer felt that the City would be setting a precedent if it painted the viaducts. When homeowners see viaducts being painted by the City with City funds and yet their properties are cited for code violations which they themselves have to pay to bring up to code, a bad example is shown for the community. Mr. Yonker added that Oak Park has painted its own viaducts with corporate general funds and also pigeon -proofed the viaducts. %,lost other communities along the North Shore do not have to deal with the viaduct issue as the railroad is mostly at grade through those communities. Aid. Rainey asked that Catherine Powers prepare a memorandum to the Committee relating her experience with citing the C&NW and CTA and provide information on all citations which have been issued. Jim Currie suggested that a compromise plan could be developed in which the City and the railroad would share the cost of the project, for example 50/50. Aid. Drummer made a motion to approve the recommendations as made by Staff but wished to add that pursuit of other remedies with the C&NW and the CTA be undertaken with the idea of shared costs between the City and the railroads; motion seconded by Aid. Morton and unanimously approved, 8-0. Housing and Community Development Act Committee Minutes April 16. 1991 Page Five VII. CONTINUED DISCUSSIONS ON DISPOSITION OF 1817 CHURCH STREET BUILDING New information transmitted to the Committee about the disposition of 1817 Church Street included a memorandum from the Plan Commission in which members of the Commission volunteered their professional real estate investment expertise to the project and that the Commission is willing to work with the CD Committee in discussing the best use of the building. Jim Currie pointed out that the Plan Commission has already established a subcommittee which is looking at neighborhood commercial districts and has looked at the Church/Dodge area. He thought it might be appropriate for the CD Committee to appoint a subcommittee to work with a couple members of the Plan Commission in evaluating this project. Jim Currie was asked to relate to the Plan Commission the CD Committee's willingness to work with the Commission on this issue and that the CD Committee will retain the disposition of IS17 Church Street as an open item on their agenda. VIIl. CD STAFF/COMhIITTEE COMMENTS Mr. Yonker advised the Committee that the annual Grantee Performance Report will be coming to the Committee at the May meeting and, in addition, staff will present a slide show reviewing the 1990 projects. Committee members expressed their thanks to retiring members Aid. Juliar and Aid. Morton for their service to the Committee and felt that a lot of good projects had been completed under the direction of the CD Committee with support of CD Staff. IX. CITIZEN INPUT There was no citizen input. X. ADJOURNMENT The meeting was adjourned at 9:07 p.m. Date: Staf f: 4Y 10-1k DRAFT -NOT APPROVED HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, May 14, 1991 7:45 p.m., Room 2403 EVANSTON CIVIC CENTER MEMBERS PRESENT: Aid. Drummer, Aid. Rainey, Aid. Heydemann, Aid. Kent, Jane Colleton, Dexter Bailey MEMBERS ABSENT: Sam Favors, Jim Currie STAFF PRESENT: Halford, Janusz, Lufkin, Modaber, Powers, Stevens, Yonker OTHERS PRESENT: Pamela Walker, Torrio Osborne, ECDC PRESIDING OFFICIAL: Aid. Drummer, Chair CALL TO ORDER: The meeting was called to order at 7:55 p.m. I. COMMITTEE WELCOME TO NEW COMMITTEE MEMBERS Aid. Drummer welcomed Aid. Anny Heydemann from the 4th Ward and Aid. Joe Kent from the 5th Ward to the CD Committee. II. MINUTES OF APRIL 16, 1991 MEETING Aid. Rainey made a motion to approve the minutes of the April 16, 1991 meeting as written; seconded by Jane Colleton. Motion carried, 6-0. III. MINUTES OF APRIL 16, 1991 ECDC SUBCOMMITTEE MEETING Ald. Heydemann made a motion to approve the ECDC Subcommittee minutes; seconded by Jane Colleton. Motion carried, 6-0. - IV. COMMUNICATIONS/TRANSMITTALS A. Letter and Public Notice from Housing Planner Re: May 16 Comment Session on Housing Needs and Strategies Aid. Drummer referred to a memorandum submitted by the City's Housing Planner pill Povalla regarding a meeting X1ay 16. He mentioned it was his understanding that the City may receive $750,000 in new funding because of the c National Affordable Housing Act. He asked Catherine Powers, Director of Housing Rehabilitation and Property Maintenance. if this was the first time the - City had received such funding. Ms. Powers responded that it was. Housing and Community Development Act Committee Minutes May 14, 1991 Page Two Discussion by Aid. Drummer, Aid. Rainey, Jane Colleton. Dexter Bailey, Chris Yonker, and Catherine Powers regarding how this money differs from CD funds, who will administer the money, the nature of the CHAS (Comprehensive Housing Affordability Strategy), how often the CHAS needs to be done, what are the 17 points required in the CHAS, and what matching money requirements there are toward this $750,000. 110s. Powers responded that $750,000 was the maximum amount the City would receive. This program is designed to replace the HUD Rental Rehab program dollars which will expire at the end of this funding year. Ms. Powers added that the CHAS is a five-year plan for the City to analyze affordable housing needs and housing needs for special populations such as the homeless, etc. She stated that of the 17 points required in the CHAS, many of them can be obtained from regular census data, such as how old housing is, how many houses do not have indoor plumbing, as well as making a plan for AIDS -related housing, public transportation as it relates to housing, and affordable housing for people who work in Evanston but cannot afford to live in the City Aid. Rainey asked if this new money could be used to replace CD funds in the area of housing. Ms. Powers responded that it can be used only for rehab construction. She added that only seven percent of CDBG funds used for housing rehabilitation administration can be used as a match required by the program. ,Mr. Yonker asked Ms. Powers to explain the matching requirements for the new housing dollars. Ms. Powers responded that for substantial rehabilitation the match is $3 of other funds to the $1 of new housing money; for new construction, the match is $2 to $I; and for moderate rehabilitation, the match is $4 to $1. Jane Colleton asked if other agencies have been invited to attend the Public Hearing nn Thursday night. Ms. Powers responded that the Housing Planner has sent notices to all the aldermen and social service agencies in the City. has placed an ad in the Evanston Review three times, and is working with the Human Services Committee and staff on this matter. The communication was accepted into the record by Aid. Drummer. V. STATUS OF ECDC'S PROGRESS ON SUBCOMMITTEE'S RECOMMENDATIONS Aid. Drummer reviewed with the Committee the staff memo regarding the status of ECDC's progress on implementing the Subcommittee's recommendations. Tony Halford commented that the review of ECDC's staff configuration was delayed because of the ending of the facade program and installation of the new accounting system. Aid. Drummer noted that the training opportunities for the ECDC Board be discussed in June and suggested that the ECDC Subcommittee wrap up as a formal Committee, issue a final report and then disband. Housing and Community Minutes Miy14,1991 Pale Three Development Act Committee He commented that the rehab portfolio has been transferred to the City and the timelines have been smoothed out a bit. He asked Ms. Walker if the computer system is on line. Ms. Walker respondrd that it is partially on line, that Bill Stafford had been working with them on it but encountered some problems with the software that he was not able to resolve. Chris Yonker mentioned that since Bill Stafford has left the City's employment, a staff person from the High School is assisting ECDC in working on this project. Jane Colleton commented that much time is spent in the initial phase of the application process, meeting with people. She asked if there had been any changes because it seems that it filters down to so few serious applicants. kls. Walker responded that ECDC has reported on the market, published newsletters and brochures, and has interacted with banks regarding this program. She mentioned that they have made a video presentation and a documentation checklist and will be administering an entrepreneurial training program. She commented that this analysis has been conducted for the past one and one-half years. Dexter bailey asked what had been done during the first three calendar months of 1991 regarding the revolving loan program and how many applicants are projected over the next three months. Ms. Walker responded that one loan was approved during the last quarter of fiscal year 1990-91. She stated that for the first quarter of the 91/92 funding year, ten loan approvals projected. Aid. Drummer remarked that it appeared staff had mentioned there were problems with evaluation. Nir. Yonker responded that CD staff were looking at alternatives with Nis. Walker to see the rationale behind the decision making process. Aid. Drummer commented that Pamela Walker had been appointed to the permanent position of Executive Director from the Acting Director position. Aid. Drummer asked what other funding sources ECDC had obtained. Ms. Walker responded they are looking for other funding sources. Aid. Drummer reminded 110s. Walker that a recommendation came from the CD Committee to get more funds from other sources besides the Community Development Block Grant program. Aid. Drummer asked iris. Walker the status of the Board meetings for ECDC. Nis. Walker responded that the Board is now meeting on a monthly basis and they review any program activity or staff problems at these meetings. Mr. Yonker added that another recommendation of the ECDC Subcommittee was that they bring new people to the Board and train the Board members like the United Way does. as a guiding decision -making body. He added that ECDC's Board of Directors seemed to look at the Executive Director for guidance as opposed to being the guiding force themselves and letting the Executive Director operate the programs of the agency. Aid. Drummer asked the status of ECDC's facade programs. Nis. Walker responded that they were all completed. She mentioned that the goal of 22 facades hao not been met because a number of the clients that were in the program had withdrawn. Housing and Community Development Act Committee ` Minutes May i 4, 1991 f r Page Pour ` Aid. Rainey commented that if there were no more facade programs, in next year's funding cycle ECDC would be requesting only funds to operate the Commercial Revolving Loan program and entrepreneurial technical assistance. Dexter Bailey asked where the minutes of the Board meetings were that the ECDC Subcommittee had requested last October. Tony Halford responded that he believed there was a misunderstanding as to when these reports should have started to be submitted; staff has, however, requested minutes from all Board meetings since last October. Aid. Drummer commented that the Subcommittee's work is done and that he thought it should be disbanded. Jane Colleton asked for ECDC's view on the Subject. Pamela Walker responded that ECDC has reached positive benchmarks through the Subcommittee's efforts. Aid. Rainey commented that it is a critical time for the Subcommittee to stay together because, in her opinion, City Council would be approached by an agency with a poor record of success with commercial revolving loans. She noted the statistics in the 1990 Grantee Performance Report which indicated that ECDC had granted only five loans in a ten-year period creating only 15 jobs. Consensus of the Committee was to have the Subcommittee meet at least twice more in June and July to wrap up a summary of ECDC's progress on meeting the Subcommittee's ten recommendations. Dexter Bailey commented that he believed that the mission statement of ECDC would not be fulfilled if the agency operated only the Commercial Revolving Loan Fund. his. Walker responded that she was using the mission statement to also get funding from other sources. Aid. Drummer commented that he could not continue to serve on the ECDC Subcommittee because he was now Chair of the Housing and Community Development Act Committee; he will appoint a new Subcommittee chair shortly. VI. STATUS OF THE ASSIGNIMENT OF ECDC'S HOUSING REHAB PORTFOLIO TO THE CITY Catherine Powers stated her staff and CD staff have met with ECDC and have agreed on what needs to be done to rectify any differences in balanc_s with the ECDC rehab portfolio. Dennis Drummer summarized the history of the ECDC housing rehab revolving loan program. Stan Janusz mentioned that 19 cases are still open from this portfolio. Catherine Powers commented that the City is servicing the portfolio and that legal documents need to be corrected in some cases because some of the legal assignments have things that are not binding if they contain incorrect information. Chris Yonker distributed a memo that was referred to in the packet regarding assignments of the rehab portfolio. Aid. Drummer asked staff to keep the CD Committee informed on the progress of managing the ECDC rehab portfolio. Aid. Kent asked for an explanation of why ECDC's rehab program was terminated. Aid. Bailey and Aid. Drummer responded that the program initially was different from the City's but that because ECDC was receiving CD funds, the City asked that they use the same guidelines as the City's program. Therefore, in order to administer this program which was now the same as the City's, it appeared to be a duplication of programs and it was more cost effective to have the City manage both of these programs. Housing and Community Development Act Committee Minutes May 14, 1991 Page Five Aid. Drummer added that ECDC maintains that there is still a need for rehabilitation work on the west side that is not being served by the City's program. He said he has asked them to give the Committee evidence of this. Pam Walker explained that ECDC addressed west side needs such as helping homeowners with delinquent property taxes. Aid. Rainey commented that the City has done this also but that it tends to become a band -aid approach, does not solve the real problem, and the City ends up losing the money when the mortgages are foreclosed on later. Aid. Drummer added that ECDC did this practice until HUD said that it was not an allowable use of CD funds. Aid. Kent commented that many 5th Ward residents will not come to the City for various reasons and he lamented the fact that ECDC is no longer involved in the housing rehab business. ,'old. Rainey suggested that the City provide Aid. Kent with fliers of its City's rehab program so that he could help promote the City's prograrn among residents of his Ward. She mentioned that during a prior position of employment as a HUD counselor at Neighbors at Work, she had many persons come to her with problems related to ECDC's rehab program. As a result, she felt that ECDC did not have the technical expertise to run such a program and that they were in over their heads. Jane Colleton left the meeting at this time. VII. PRESENTATION OF FY 90/91 ANNUAL CDBG GRANTEE PERFORMANCE REPORT (GPR) A. Review of Cover Memo to City Council Chris Yonker briefly summarized the contents of the cover memo. B. GPR Document Review Chris Yonker commented that the GPR is a major document for tracing the activities of all open projects during the past year. He added that the compilation of the GPR is a major group effort and takes a lot of staff time. He complimented Johnetta Stevens, Grants Aide, on her coordination of the report this year. Ms. Stevens stated that the CPR has 12 sections. She stated that the Committee may be most interested in the activities summaries of the all open projects in the document. She added that she would be happy to answer any questions the Committee had on the GPR. C. Public Hearing re: GPR Submission to HUD Aid. Drummer stated that if there were no public comments about the GPR the public hearing portion of the meeting would be closed. Aid. Heydemann made a motion to approve the GPR and forward it to the City Council for their approval. Dexter Bailey seconded the motion; motion carried, 5-0. Housing and Community Development Act Committee ,4linutes May 14, 199I t Page Six D. Slide Presentation: Progress on CDBG Projects CD staff made a brief slide presentation to the Committee highlighting projects which were worked on and/or completed during the previous funding year. Major items included Public_ Works projects such as curb/sidewalk replacement, the construction of Penny Park, housing rehabilitation activities, commercial area facade improvements, and park improvements. Tony Halford commented that he did not include ErDC facades in his portion of the slide program because the agency world be presenting its own slide show to the CD Committee at the June meeting. Vill. C❑ STAFF/COMMITTEE INPUT Chris Yonker updated the Committee on the City Council approval of the funding for the painting of the plain Street C&NW viaduct with the $115,000 in CD funds which were made available by the City's receipt of a UPARR grant for the Fleetwood/3ourdain HVAC project. Chris Yonker also asked the Committee if any of the members would be interested In meeting earlier in the evening for the CD meetings. Aid. Rainey commented that she is Chair of the Mayor's Special Parking Needs Committee which starts at 6:00 p.m. the second Tuesday of each month. Aid. Drummer suggested changing the week that the CD Committee meets to another week. Aid. Rainey mentioned that many of the CD -funded agencies work their schedules around the CDBG meeting week time. There was a general consensus among CD Committee members that for the present time they are interested in beginning the meetings at 7:30 p.m. instead of 7:45 p.m. Aid. Drummer thought it would be possible to eventually begin the meetings at 7:00 p.m. and requested that Aid. Rainey see if she could reschedule the Parking Committee meeting. Chris Yonker stated he would poll the other three members of the CD Committee who were not present at the time to obtain their views on this subject. IX. CITIZEN INPUT There was no citizen input. X. ADJOURNMENT Aid. Rainey made a motion to adjourn the public portion of the CD meeting at this time and adjourn to an executive session to discuss pending litigation. Aid. Heydemann secondeo the motion. Roll call vote indicated 5-0 to go into executive session. The public portion of the meeting was adjourned at 9:25 p.m. The executive session adjourned at 10:20 p.m. Date: S taf fLc� r 1 DRAFT -NOT APPROVED 1 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE ,MINUTES Tuesday, June 11, 1991 7:30 p.m., Room 2403 EVANSTON CIVIC CENTER MEMBERS PRESENT: Aid. Heydemann, Aid. Rainey, Aid. Kent, Aid. Drummer, Sam Favors, Dexter Bailey, Jane Colleton (late) MEMBERS ABSENT: Jim Currie STAFF PRESENT: Haiford, Lufkin, %iodaber, Stevens, Yonker OTHERS PRESENT: Helen Wronski and Marilyn Fischbach, YWCA Battered Women's Shelter; Aid. Esch PRESIDING OFFICIAL: Aid. Drummer, Chair CALLED TO ORDER: The meeting was called to order at 7:40 p.m. 1. MINUTES OF MAY 14, 1991 ,MEETING Aid. Rainey made a motion to approve the minutes as written; seconded by Dexter Bailey. Chris Yonker offered corrections to page two, third paragraph, last sentence; the revised sentence should read as follows: "Xis. Powers responded that for substantial rehabilitation, the match is 53 in new housing program funds to 51 in other (local) housing funds; for new construction, the match is 52 new to $1 other: and for moderate rehab, the match is $4 new to $1 other." With these corrections, the minutes were unanimously approved, 6-0 II. COMMUNICATIONS/TRANSMITTALS A. Housing Commission 'Minutes of April 25, 1991 Meeting The Communication ��'as accepted into the record by Aid. Drummer. B. Memo from City Property Maintenance Director re: C&NW Railroad Viaducts CTA The Committee discussed the m. emo and felt that CD money shoj4d not be used to clean yap the Chicago 1- Northwestern (C'NNW) ❑ropert, . Aid. Rainey described a situation inhere community pressure resulted in -cleaning up the Dodge Street viaduct and no city money was spent. Aid. Kent requested - information pertaining to the exact location of all of the C&II ;: viaducts. The communication was accepted into the record by .Aid. Drummer Housing and Community Development Act Committee Minutes June 11, 1991 Page Two C. YWCA Battered Women's Shelter re: Status of ICADV Funding Helen Wronski and Marilyn Fischbach provided the Committee with a revised memo explaining the status of the Womer►'z Shelter with the Illinois Coalition Against Domestic Violence QCADV) funding cut. Sam Favors asked the reason funding was denied. ,tits. Wronski replied tt►.-et an explanation wasn't given. The Committee felt that the Shelter was a wr,rth%hile organization that served a need. Aid. Rainey suggested that staff uritt' a letter to ICADV indicating the Committee's support of the organization. -Ilia letter would include a statement indicating that the YWCA have been very rrjoperadve and have adhered to all CDBG compliances within the seven years tllr-y have been funded. Aid. Rainey made a motion for staff to write a letter or► behalf of YWCA Battered Women's Shelter. Aid. Heydemann seconded the motion); motion carried, 6-0. D. Lexicon of CDBG Terms and Definitions The communication was accepted into the rnrord by Aid. Drummer. III. COMMITTEE REVIEW OF 92/93 CDBG FUNDING CYCLE PROCEDURES A. Critique of Previous Year's Procedures and Format for Proposals Chris Yonker explained the memo regarding the 921`93 funding cycle procedures. He explained that the proposal review process usually has taken five meetings plus a public hearing starting from the first part of October through the wrap up meeting in mid-Novemrr.-r. Staff recommended eliminating the first public hearing. Mr. Yonker explained that the hearing is not a necessary requirement of HUD (Jane Coll%ton arrived at this time). The Committee thought it would be beneficial to keep the first public hearing ir. October. However, the presenters would be held to a three -minute presentation of their proposals. Mr. Yonker explained the staff suggestion to push the three in-depth review sessions back by two weeks to allow staff time to review the proposals. The Committee agreed to push the three in-depth meetings back. The Committee asked if Mr. Yonker to worms ot.:t ; revised meeting schedule and inform the Committee. The Committee discussed the Plan Commissirn's suggestion on setting aside categories of programs seeking funding. %1r. Yonker explained that the percentages listed in each category are similar to the national rnix of how typical entitlement cities fund their orograms. He explained hour the Committee in past years has funded agencies close to the percentages proposed by staff. Aid. Rainey made a motion to eliminate the recommendation of _- putting percentages on categories of funding and continue to carefully grant funds. .lotion seconded by Sam Favors; motion carried, 7-0. Housing and Community Development Act Committee Minutes June 11. 1991 Page Three Chris Yonker explained the staff suggestion to eliminate the September bus tour and replace it with a video of the projects. He further explained that this process would allow the Committee to see more projects. The Committee agreed to eliminate the Saturday bus tour and replace it with a video of the projects. Each Committee member wilt receive a copy of the tape for review. In addition, at the in-depth meeting staff suggested that agencies be given ten minutes presentation time to allow the Committee enough time to ask questions. The Committee eliminated the two -minute wrap up at the in-depth meetings. The Committee also suggested that only one person speak for each agency. and that the Committee will strictly enforce that rule. W. Yonker discussed the Plan Commission's suggestion about leveraging. Staff also recommends some form of leveraging and stated that most agencies would be able to meet some type of match. Aid. Drummer indicated that all agencies do not depend on CDBG funds entirely for their operation. The consensus of the Committee was that there was not enough time to enforce this procedure for this funding cycle. The Committee also wanted staff to provide them 6 ith information showing the percentage of CDBG funds of each agency's budget. The Committee discussed at great length issues related to leveraging. Finally, the Committee suggested that staff include in the proposal forms a section indicating an agency's total annual budget including all revenue sources and expenditures. In addition, staff was directed to send a letter to agencies explaining that the Committee is in the process of establishing a policy for leveraging. Dexter Bailey suggested that a statement be included in the letter asking for input from agencies on this issue. ,did. Drummer felt the Committee should think .further about these issues and discuss them in more detail at the July meeting. B. Review of Plan Commission Memo The Committee decided to consider some of the Plan Commission suggestions when making their funding decisions. However, the Committee did not wish to adopt any of the Plan Commission's suggestions as policy at this time. C. Review of CD Committee Philosophical, Operating and Budgeting Standards for 92/93 CDBG Proposals Dexter Bailey suggested that the criteria for evaluating proposals oe oriori6zed and was volunteered to prioritize the list of criteria ane continue the ciscussion in more detail at the July meeting. D. Adoption of Funding Cycle Procedures/Guidelines for 91/92 CDBG Program The Committee decided to defer the discussion to the July meeting. Housing and Community Development Act Committee L',tinutes June 11, 1991 Page Four IV. CD STAFF/COMMITTEE INPUT None. V. CITIZEN INPUT No citizens present. VI. ADJOURNMENT The meeting was adjourned at 10:30 p.m. Date: V 4Y26-29 DRAFT -NOT APPROVED i) HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, July 9, 1991 7:30 p.m.. Room 2403 EVANSTON CIVIC CENTER ,MEMBERS PRESENT: Aid. Rainey, Aid. 1-1 ydemann, Aid. Kent. Sam Favors, nexter Bailey (late), Jane Colleton (late), Jim Currie (late) MEMBERS ABSENT: Aid. Drummer STAFF PRESENT: Halford, Lufkin, %lodaber. Powers, Rudd. Thomas, Wirth, Yonker OTHERS PRESENT: John Donahue, Earn and Learn. Helen Wronski, Evanston North Shore YWCA; Bob Roy, Evanston Community Defender Office; John Buckley, Family Counseling. Pam Walker, Evanston Community Development Corporation; Ann Jennett, Marcia Mead. Youth Job Center PRESIDING OFFICIAL: Aid. Rainey, Acting Chair CALL TO ORDER: Aid. Rainey cai led the meeting to order at 7:40 p.m. I. MINUTES OF JUNE 11, 1991 MEETING Aid. Heydemann made a motion to approve the minutes as written. seconded by Sam Favors. Ald. Rainey noted that the minutes should be amended under Il.. section B. to reflect that she had referenced the CTA and not the Chicago and Northwestern property when she spoke of graffiti removal. The minutes were approved. 4-0. ii. COMMUNICATIONS/TRANSMITTALS A. Housing Commission !.linutes of %lay 15 and %lay 23 ;lee:ings The communications were accepted into the record by Aid. Rainey. B. Copies of CDBG Articles from City and State The communications %were accepted into the record by Aid. Rainey. C. Copy of the ,Article frorn the Evanston Review Regarding the Earn and Learn Program There was a brief discussion by .he Committee on the status of the Earn and Learn program's work component. %Jr. John Donahue irom the Earn and Learn Advisory Board indicated he would discuss the status of that program when he presented his portion of the Needs Hearing. The communication was accepted into the record by Aid. Rainey. r� Housing and Community Development Act Committee Nlinutes Page Three July 9, 1991 The Parks Department had recently received a UPARR grant for $115,000 which enabled the CD Committee to apply those previously allocated funds to other projects. The Parks District had received two other UPARR's in recent years and they were in the process of submitting applications for a grant to repair the Fleetwood/Jourdain windows. ,Mr. Wirth then noted the projects which the Parks Department was considering for the upcoming Fiscal Year: (1) the resurfacing of the Fitzsimmons, basketball court; (2) the Clyde-Brurnmel Park restoration which was to be moved up one year in the planning process because of the level of deterioration; and (3) additional park handicapped accessibility modifications. The modifications were a result of the recently implemented Americans With Disabilities Act. Ald. Rainey questioned whether there were other federal funds available for these modifications. Mr. Wirth responded that they were eligible for Land and Water Conservation Fund (LWCF) grants and Open Space Lands Acquisition and Development (OSLAD) grants and that they were currently working_ in conjunction with the Planning Department to apply for funds. D. Ann Jennett. Youth Job Center, noted that the mentoring and career connections programs which they implemented this fiscal year have had very good success. (,At this point, Dexter Bailey and Jane Colleton arrived.) She explained that the current program would primarily be looking for cost of living adjustments. YJC's Employer's .Advisory Council noted that often young people have difficulty adjusting to the work place. This could be due to lack of communication with employers, or various misunderstandings due to racial or other factors. She briefly explained YJCs proposed "Let's Talk" program which would bring Evanston employers and workers together in sessions to enhance workability. YJC had received a lot of professional support for program development and was preparing to run a pilot program this fall. YJC believed that support from the business community for this program would be high because it would help eliminate costs associated with the retraining of new employees when previous employees were terminated. Jennett explained that she was frustrated because YJC had received positive responses from several sources, including the City Manager, regarding this program; however, she noted that CDBG staff did not consider the program to be eligible for econoric development designation. Jennett appealed to the Committee. She reiterated that she considered the program economic development and that HUD, with the proper encouragement, could mace an exception. She added that a lot of the placement work they were currently doing also would fail under economic development and that approxima_ely $38,000 of current administrative costs could be shifted to that category. Sam Favors asked whether staff was still working with YJC in order to see if they could meet the economic development guidelines. Jennett responded that Chris Yonker had decided that the program did not ineet the criteria but that he would be willing to look at any comparable programs that Acre funded as economic development that Jennett could show him. She noted that she felt it was a similar type of issue as ECDC's entrepreneurial training program being funded out of the economic development component. Chris Yonker noted that, according to staff interpretation, "Let's talk" did not qualify as economic development. He noted that staff considered the program to be worthy of consideration but did not meet economic development criteria. Housing and Community Development Act Committee Minutes Page Four July 9, 1991 Jane Colleton noted that -the Committee actually had until January before categories had to be firmly defined for the City Council and that, at this point, did not have to be limited by the categorization. Chris Yonker noted that if the program was funded and put into economic development and was found later to be ineligible. it could significantly affect the public services cap. E. Catherine Powers. Director of Housing Rehab and Property Maintenance, indicated that the Department was seeking administrative funds to support a CD inspector, part of the Housing Planner's salary, and staff for the single- and multi -family rehabilitation program. She added that they were seeking a continuation of the same amount of funds as last year or a slight increase to reach their goals. There may be a need for additional housing construction funds and the Department would be seeking funds for the vacant lot program. In addition, they would also be seeking funds for a displacement relocation program. Aid. Rainey asked if there was a specific project in mind to use the displacement funds. Bob Rudd responded that the Housing Commission was currently considering funding a not -for -profit project called Home First that may end up displacing some individuals. Dexter Bailey asked whether or not the Housing Commission's other funds could be used for relocation. Rudd responded that other funds could be used. F. Bob Roy, Evanston Community Defender Office, thanked the Committee for their past support and noted that the CD funds helped the Defender Officr: provide legal and social support services to low income Evanston residents. He noted that the program has expanded since it was begun in 1973 to include crisis intervention counseling and. as of last year, a third attorney whose sole function is to work with juveniles. He noted they have tried to expand their funding base and extended an invitation to the entire Committee to visit them in their working environment. He adders that the office was notified ten days earlier that their fiscal year 92 Lawyer's Trust Fund grant to support the third attorney working in the juvenile unit was funded. G. John Buckley. Family Counseling Services, thanked the Committee for their present support for the elderly case manager position. He noted that Family Counseling Services is a multi -program agency and approximatety one-third of the service is devoted to senior citizens. He noted that the case manager position is a three -fifths time person. At the end of the fourth month FCS met 80% of their projected service for the entire year. He added that next year they would like to maintain the position of the elderly case manager and. if possible, increase it to full time. H. Jay Terrv. Director of Health and Human Services. spoke on behalf of the Emergency Assistance Program and noted that in the past year the program had received over 2,000 requests (most individuals residing in the CDBG target area). I �} Housing and Community Development Act Committee r kiinutes Page Five July 9. 1991 Mr. Terry noted that there were three trends of need: (1) substance abuse; (2) services to battered women; (3) increase in gang activities. He added as an aside that he had spoken to Superintendent Pollack of School District #65 regarding the Earn and Learn situation. ❑r. Pollack asked him to convey his (Superintendent's) concern regarding the presentation given earlier by ,11r. Donahue for Earn and Learn. Dr. Pollack had noted that there was currently a battle being waged for the right to use the Earn and Learn name, that ,Mr. Donahue did not speak for School District #65, and asked the Committee to take that into consideration. Mr. Terry then thanked the Committee for their past support for the Emergency assistance Program. I. Pam Walker, Director, Evanston Community Development Corporation (ECDC). noted that ECDC would be seeking continued support for the administration of the revolving loan program and that they would hope to continue with the entrepreneurial training program (although it has not yet started this year as it is awaiting a further review by the CD Committee). The agency also planned to fine-tune their technical assistance program to try to weed out inappropriate clients and make better use of their staff time. '.Is. Walker noted that their funding requirements are anticipated to decrease by 2511 this year and sta:t:d they have submitted a couple of different proposals. She thanked the Committee for their past support. J. Owen Thomas, Executive Director. Citv's Human Relations Commission, c thanked the Committee for their past support and noted that in the past year the program had taken ten firms to court who had violated the Fair Housing Ordinance; nine of those issues had been resolved. He noted that the primary focus of the Fair Housing Program is both enforcement and education and that they worked with realtors, neighborhood organizations, and lending institutions. He added that the Ordinance was being revised to add soecial emphasis for Fair Housing rights for the handicapped and for children. The Fair Housing program will need between S400 to $500 more over the current allocation next year. In response to a question from ALI. Rainey, ,Mr. Thomas noted there is no reference in the Fair Housing Ordinance regarding sexual preference. Sam Favors asked how the fines levied against violators -.%ere us_d. - o4r. Thomas responded that they are usea to offset attorney fees and then are put into the general fund. He noted that they can't be recycled for the program itself or it would appear that the program was self-serving. REVIEW AND ADOPTION OF THE 92/93 COM 1UNiTY DEVELOPMENT PLAN Aid. Heydernann moved that the Community Development Plan be adopted, seconded by Sam Favors. 'Motion passed, 7-0. Chris Yonker noted that any otlier Needs statement would be sent to the Committee for their review. Housing and Community Development Act Committee ,4linutes Page Six s July 9, 1991 IV. CDBG FIRST QUARTER PROJECT REPORT FOR THE PERIOD MARCH 1, 1991 TO MAY 31, 1991 Ald. Heydemann asked for clarification regarding the Green Bay Road Triangle projects. Chris Yonker reported that funds were set aside for three areas. The first at Emerson and Green Bay was finished; the second was at Green Bay and Simpson Street. It now appeared that the land owner and the developer would be taking care of that parcel themselves, in which case the: remaining funds would be put into the third triangle located at the corner of Noyes and Green Bay Road; however, development is pending until state road improvements are completed. In response to a question from Jane Colleton. Pam Walker noted that ECDC did not submit a quarterly report for the facade program because they had updated the Committee in April. Aid. Rainey recommended that ECDC send in an amended report to reflect the completion of the facades and asked staff to send the amended quarterly report to the City Council. Dexter bailey moved to accept the Quarterly Reports; seconded by Jim Currie. Motion passed, 7-0. V. CONTINUED REVIEW OF FISCAL YEAR 92/93 CDBG FUNDING CYCLE PROCEDURES Aid. Rainey commented that while the City funded 100`l; of the Evanston Neighbors At Work program. the program cannot stand alone without the parent organization's (CEDA) underwriting. Tony Halford noted that the YWCA Teen Development program had received an additional $9,000 in support (which was not previously noted) which would drop their overall percentage of CDBG support. Committee discussion focused primarily on whether or not to impose leveraging requirements for outside agencies or to work to ween them over a period of years from CDBG support. Several Committee members were concerned about having across the board requirements to do this because they felt that it would force agencies that the Committee might want to continue to support to get less funds than new proposals which may not be as well -run. Dexter Bailey noted that he thought there was no reason to support any agency above 50%. He also added that he felt that the CDBG Committee should not fund any agency unless they have plans for securing other outside funds. He noted that YJC, for example, should not receive 100% CDBG funding for their new program. Sam Favors noted that if the Committer went to an absolute leveraging requirement then performance and merit may be outweighed by longevity. The Committee therefore decided they did not �.aant to make any absolute criteria but noted that there should be some message given to all agencies noting that there would be priority given to leveraged projects and that agencies should not count on ongoing funding. As a result, Ald. Rainey recommended that, in addition to the application package. all agencies receive a letter from the Committee regarding this informal policy. Jane Colleton moved to send a letter to the agencies. seconded by Dexter Bailey. Motion passed. 7-0. ' Housing and Community Development Act Committee Minutes Page Seven July 9, 1991 The Committee discussion returned to the Youth Job Center's proposal for economic development. Ald. Rainey moved to direct staff to encourage HUD to accept the proposal or direct how to change the program to make it fit into the economic development category. She requested the minutes reflect this and that the minutes reflect the Committee's support for this proposal, and that the minutes be sent to HUD. The motion was seconded by Sam Favors. %iotion passed, 7-0. 1V. CD STAFF/COMMITTEE INPUT There was no CD staff or Committee comment. V. CITIZEN INPUT There was no additional citizen input. V1. ADJOURNMENT With no further comments, the meeting was adjourned at 10:12 p.m. Date: �1'rYlG ('. /4,�� Y Staf f: 4Y31-37 FORM 11]C CITY OF EVANSTON INTERDEPARTMENTAL MEMORANDUM August 12, 1991 To: Tony Halford, CD Staff HousinC and Community Development Act Committee .� 17 From: Owen L. 'Thomas, Executive Director Human Relations Commission no: Housing and Community Development Act Committee Minutes of July 9, 1991 I would like to make the following; corrections to Section II, J. of the minutes for July 9, 1991. At this meeting I stated that in the 1988 fair housing audit, ten (10) firers were found to have violated the Ordinance. Eight (8) of those cases were resolved through conciliations and hearings. The other two (2) firers were taken to federal district court. One of the court cases has been settled. Also in response to a question from Alderman Rainey, I noted there was reference in the Fair Housing Ordinance regarding sexual preference. a Dir,WT-NOT APPROVED HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINI)TL'S Tuesday, October 15, 1991 7:00 p.m., Room 2404 EVANSTON CIVIC CENTER (MEMBERS PRESENT: -did. Drummer, Aid. Heydernann, Aid. Kent, Aid. Rainey, Dexter Bailey, Jane Colleton (fate), Jim Currie. Samuel Favors MEMBERS ABSENT: None STAFF PRESENT: Halford. Lufkin. Modaber. Yonker. Aiello. D'ARastino, Janusz, Ruoin. Rudd, Off. Shep. O. Thomas, Tankinson. Wirth OTHERS PRESENT: Sandy Byrnes. Tara Cameron. Deborah Stein€:uph, Helen W ronski. Evanston North Shore YWCA; Robert Roy, Evanston Community Defender; `William Koien, CCLAF; Pamela %Valker. ECDC. Eawaro Tomlinson. Child Care Center; Viru Joshi. CEDAiNeighbors at .Ann 3enne--, �-lelcn Youth Jac) Center; %lartivn L,, (ierer. National L ekotek Center. John Bucklev, Farniiv counseling S•�r,ir�5; Rirharri Haar. Ridgeville Park District; Gary Joyce. 'Emerson N'eii;h-' ors Coali-ir n PRESIDING OFFICIAL: Aid. Drummer. Chair CALL TO ORDER: Ald. Drummer _alled the meeting to order at 7.09 D.rr, I, MINUTES OF JULY 9, 1991 `MEETING Aid. Rainey made a motion to accept the corrections to the July 9 minutes as submittea by Owen Thomas and -o aparavr the minutes as corrected; ser_onded by A141. Heydernann. Motion carried 7-0. -- COMMUNICATIONS/TRANS 4iITTALS - A. Housing Commission '.finutes at June 27 and August 15, 1991 %Ieetings. Accepted into the record by Aid. Drummer. 3. Transmittal of 1991:'ioe.o Tour of Proio_cts. Committee meinbetrs-hdn,he:c and r:omplimented staff for the excellent video of 92,93 CDBG projects. %Iernrers csoecialiy likea the musi voice overlays and creative photograbhy. Ar tni5 '!rne, .lane Coilet ai arrived. C. Copies of lJnitiee bud,•=- P-nnel (1IBP) Pruposals and 5taft Arlalvsea for Cornmuniry - Defenaer, CCLAF. 'r:.uth Job Center. and Family Counseling Services. '- Aid. Dru:rimer askew Commi,ree: members -o save: cis:ussion on the ]J13P proposals Until the '.irne± J.hicn -he c:�rr£,sponaing :)ropo�,ids .are •31�r:]5a�7. Housing and Communitv Development .art Committee Minutes Page Two October 15. 1991 III. 1992-93 CDBG PROJECT PROPOSALS -PUBLIC HEARING A. Transmittal of Proposal Notebooks to Committee. B. Spreadsheet of CDBG Requests. C. Proposed Reallocations of Unspent Funds to the 92/93 Program Year. Referring to the spreadsheet of CI713G requests. Chris Yonker summarized that rite Committee had received proposals requesting CDBG tunaing totaling approximately $3.3 million. The City estimates that the total funds available for 92/93 will tie approximately $2.1 million, which wilt necessitate a cut of about $1.2 million from the funding requests. fir. Yonker told the Committee that Congress passed the HUD Appropriations bill on October 2 and the gill was sent to the Presidcrit for his signature on October 11. The President has ten days to sign the bill, which hr. had not none as of torfay. Congruss adopted the Confurence Committee's higher recommended funding amount Ahich %ill mean that the City- of Evanstari should receive aoproximately a ti % increase in its funding level over last year's entitlt_-mcnr. ',ir. Yonker :hen reterrea to the memoranaurn about .tie proposeu reallue-Loon <)[ unspent CDBG funds from previ�pls v�_,ars' programs. pointing out that. :,t t`?is point. I-DBG staff estimates rhure %k ill be aporoxirriut**i,r S70.925 in unspent past years' funds availaole for reallocation to the 92/93 program. Together with the increase❑ entitlement amount the City anricioates, staff estimates that the funds avail,,stile for the 92/93 prograrn will total $$2,084.925. Once the approprtations bill is signed by the President. HUD %trill be calculating the entitlements including new entt'lerrienr cititss hr'ar_h have been adced as : rr=salt of the 1990 census aria will rHlNase the ns[;: as soon as possibly. D. City Manager's Presentation Re. Recommendations for City-Soonsorea Proposals. Mr. Yonker referred to the memorandum and summary of City projects suornitted !iy City Manager Eric Anderson. and pointea out that the Manager is recommending 22 of the 23 proposals sumnitted by the Cif} oe funaea. f-�r i total of approximately 52 million, Aia. Drummer intronuce;; rZssistan; %Ian�ig,=r .jummarl--ecl rile '..itv-sponsorea irrJpGSaiS. '.IS. _')IQ tn'�pil� nl[:,c ['i1i ill budget recommendations to the City Councit this vear are ocing revie.tea uv 1 ouaget team r_omprisea of 115 seniur aepartment managers. All City-sponsorea rroposals meet the guidelines of the CDBG program and are corisisrtnt with the City �:�uneil's budget policy. '.fs. A1C110 till flli2l?fed ](;1ni Jt �tIang,�S .n _ate ;�il[;ritlin4 lending ."�Cl1L�? �. yDll� Administration t;f l): %ts. rlietlo pointed uut that the tiucget rr_-view corwrottee has derided that, should the Grants .fide position become vacant, the position wc,ula not be refilled. in keeping with the Citv Manager's recommendations to rut personnel costs through attrition. V HouniN and Community Development Act Committee Page Three Jcfober 15, 1991 Fair Housing 02): Continuing budget with no staffing changes. Emergency Assistance Services 03): Continuing activity with 20% of the cost of one caseworker's salary coming from the General Fund. Under Economic Development. the City is requesting continuea funding of its Neighborhood Storefront Improvements program (1112) and a second year of funning for its Downtown Facaae Improvements program (1113). Ms. Aiello explainea that last year the Committee allocated $60.0110 toward the Downtown Far_ade Improvements programs and, so far, $40.000 has bef.n allocatea. There was a slow start-up period with this program during its first year, as with any new program, but the ;;ity has been working together kith EBIC marketing the program and making the merchants in the downtown aware of the City's Faeadt: Improvements t)rograrr, for the Central Business District. The funaing request of S36.000 -x ill pruvide for renovation of approximately 8 storefronts. The funding request for Emerson Street C& V'4 Railroaa Viaduct Painting (111 b) is parr of an effort to paint a at:terioratea viaduct structure in an area of me City in vhicii d lot of revitalization is taking place, this viaduct .xas last painrNa in 1957. The `itv has already put up mesh screening under the viaauct in a sue_^esstul pigeon-abaternenr measure and now would like to clean ul) anci paint me rest of the vladuCr strurtlir�--. Under Neighborhood Reviraiization, the Curb/Side wal'r. Replacement program (1113) i5 a continuing activity. The Viaauct Pavement Repinrement (0119) is the next to file last viaduct surface to be repaveri ,'.ir t CDBG tunas. The Dist viaduct pavernenr project will oe Dernpster Street viaduct pave ;lent seheaulea for 93/94. Them_ are 3 Street Paving proievs, (/121-22-23) xhich the C.ty fees are impor'anr aria aopropriate projects to be funaea L%itn LDBG tunas. The ; r000sais for Allev Paving (f124-25-2t)) came about as a result of a aialogue vWt he %layfair Triangle `4eighoorlour] and Dung range development plan to improve this neighoorhoua. The City and the neighoor`tooa have determined that paving and Jana acquisition/allev extension are very imDurtant Components to improving the quality of the neighnorhoua. In Housing Renauifiration, a smaller funning requesr is subinittea for the Single- Farnilyi llulti-Family Housing Rehar -ousrrue:*ion funds )tcause there is tairfy large volume of loan reou%merits rornuv i;i:() 'ne tund. The �)rher �rop��ssis i;t this category are continuation ouagets. :is. ,Aiello pointea out tha: for the Housing Code Compliance program (//40) purtions of 4 additional positions are included in the CDBG program budget. Trii; transfer at tunding soljr,e tram the ;eneral Funa ") tht: CDBG program .tas relt aporooriare beraus(_ thes'- oo;itions supavrt CDBG activiri� s. E. Agencv Sponsor, --a Proposal Presema,iuns Helen Wronski. Evanstono.'orth Shore Y :tC,A (lib-7) Ms. %ronski introaucea Youtn Director Tara C3mer)n. aria Director of the Shelter for Battered Women Deborah Steinkotin. %is. I rons,ci then introduced Sandy Bvrnes iro;n the Y%C.A ooar3. who made the 5 tikC.A presenrarton. Sne thanked role Committee for their. support, comments, telephone ;ails and letters in support of the Y\t CA's etforrs to retain IC.ADV funding for the Shelter during the past vear. Housing and'Community Development Art Committee Minutes Page Foor Jr_tober 15. t991 The YWCA is Submitting two proposals: one. for the pattered Women's Shelter for $25.685; the second for the Teen Development program for $15,750. Both funding requests are at the same level as last year. The Shelter proposal is a continuation of the program it has been running for several years, which includes a tuenry-four hour crisis line, comprehensive counseling services, legal advocacy services, and nights of stav at the Shelter facility. The Teen Development program operates an alter -school crop -in center, as well as 5per_1al camps during school breaks. A new comoonent ref the Teen Development progr.,irn will tie a mentoring prograin, which is to begin next month. and a continuation jl past year's activities: a Mack history %riting contest and "Teens Around the World" week, in addition to special social activities which are conducted throughout the yr!,,ir. Aid. Drummer reminded the YWCA that the Teen Development program had bf.-cn funded last year for startup costs ana that it has not been the Committee's intention that this program become a continuing one from year to year. John Bur:klev. Family Counseling Services (# 10) Family Counseling Service's 1992 funaing request is for $30,860. xhich will oe utilized to increase the elderly cast: manager position from three -fifths to a full-time one. The fun^lion of the eideriv ,rase manager is to conduct a thorough assessment vt z client's needs ana to snake referrais for dpproDriate assistance. The amount of support given to an individual by the elderly rase manager is determined oy ho% much that individual is axle to dr) for iumself/herseif. The ooiictive of the progrz. L is for individuals to maintain independent living as much as possible. Halfway through the program year, the elderly case manager has alreariv provided services to 90%, of the number of clients Family Counseling had estirnated the rase manager -xould be serving for the entire program year. so there is an onvious need for this service in Evanston. Marilyn Lederer. National ' (:kotek Center. Proiert PART Ut ! 1) ifs. Lederer summarizea tht: history and purpose of the Lekotek program. Lekotek was founded i ! years ago by a special educator who was looking for a way to integrate disabled children into their families and communities. Lekotek is a Swedibh word meaning "play library;" however. the mission of the program is to DrovicEe family support services for aisablea children and their families. A Lekotek center vil! have specialty trainer] leader, &ho .Lori .41iT1 fiv-lilies :and i"Ie;r :h1lare-rl +:11.0 r:one inro ':x renters, borra�w plavthings from ;nc: renter for 3 oerioa of rune. -hen wring .t,efr, oaick and continue to work with the staff at the centers. Lekotek also functions :.As a resource renter for families. parents and professionals in this area. Since its inception. National Lekotek Center has grown considerably. Tnere are 2i Lekotek centers in Illinois vhicn art- partially funded-nrou2h the Illinois Deaarr-rent of Rehaoilita:ion. Proi­:t P !i? i' came abour fro-'i an interest parents to GrU :ae d 1earninK exDer.enc%, irJr th,_ir ^_:ilidren. A'. 'hI: 'jrne, there was no similar program for oresrhoolers. Lekotek, in coniunc:iori with Family Focus and School District 1/65, operates a tacility at the Evanston Shopping Cent_r site for preschool families. In l990, Lekotek receiver a •nine -grant irom the Illinois Depdrtmenr -A Developinen ;_;1 Disaoihries to%aara coeration of this pro,ra;n. Due 'o state funding ruts, this grant is no longer availaole and Lekotek is seekin¢ other funding sources for the pmierr. l N Houililu and Communitv Development Art Committee ;1 '.liiitir�-s Pave, i=ive or:,,infer 15, 1991 For the period that Lekotek received the state grant, from September 1990 through June 1991. the agency was able to serve 16 families. For the 1992-93 program year. Lekotek anticipates serving 36 families from the CD target area. The funding request for the Project PART program is $12,000. Ann Bennett. Youth Job Center (py and 111_7) Arts. Jennett�introduced Helen Mattison lit the Youth Joo Center staff. Ms. Jennert discussed two proposals which are being ;tibrnitted by the Youth Job Center for the 1992 funding year. The Core program for $95.300 is a continuation of funding for staff and services. %is. Jennett said th,it the McCormick Foundation, which had `)een one of their other funding sources, will no longer be assisting the YJC with funding and that. together with the loss of other private funding sources, the Y3C rs finding it ner_essary to increase its funding request to the CD Committee. Last year. the Your`) Job Center served 1,350 youth; 70 b earrir from low to moderate inco-ne farnilif-=. The Youth Joe Center arovides job-reirdiness training, assistance to Evanston vouth seeking jobs in Evanston and Esther communities, as well as joo tollow-up and support. During the past year, the WCUS of YJC: has been on jot) retention for their clients as well as an attempt to find full-time permarient positions. In addition to its onzriinlz joo support services, the YJC operates a feu special programs including Cars.f-r Tar. which works uirh companies in and outside of Evanston in .assisting Y3:: .1,ents seeking career opportunities. The YIC also operates Career Connections irla a mentoring program in conjunction with Kappa alpha Phi fraternity, During :n+e year the job market has become even tighter: lots of companies are lettiriv rnor<< people go than then are hiring and YJC has had an even tougher job assisting ire clientele. YJC is having to place clients outside Evanston in addition to Evanston businesses. The se:ond proposal submitted by YIC is Let's Talk (p 17); the funding request is for $98.400. Ms. Jenne€t said the Let's Talk proposal grew out of disr_usstoiis �itiA -in emplovers' advisory council wrio are experiencing problems with YJC clients they have hirea who have problems adapting to the warkplace. and have arooleins maintaining and keeping their positions. This is a new proposal which the YJC t?cpes will be classified in the Economic Development category. Presently, YJC is aw .ring a dtcisioii irurn HUD to dpprove €Ai5 _lassaicaticri :'+,r:i:5 aurttng the Puolic Services category. The suosranct: of the Let's Talk prografn i:� 'o Drs.:de ci�515tari,^ 'o :arret dreci 7)ubincsses briC are siAtering fry}ill l,irge iil:7i:'.'S Ot employee turnover. The project 'xill involve hiring a coordinator for the prozratn ai d ronnucting seminars and counseling sessions for Y3C clients and their erriplovers. Dexter Bailev asked %Is. Jennett it she was ;,fanning to sunmit a revised ourget .or Let's Talk, ,as suzgestpa ov CD s:aif. %1s. 7enne;r resocnara that while 'he ri,.zet ,gas still a little terwous thty .%ould tr-, to submit a revises Judge.. '.1r. �•a,l<<'. s �ti suggested tha: YJC think .ibout starting, uo a oiifit prograin ',%iIil a request. He said the Committee has a lot of dollars to cut from the i992 COBG budget, and this ,project is asking for a sizaole funding allotment. Housing and Community Development Act Committee Minutes Pai(-- Six 1 October 15. 199E Viru Joshi. CEDA/Neighbcrs At Work (#36) Speaking on behalf of Neighbors•at-Work's Director Patricia Vance, Mr. Joshi reviewed the funding request of $155.169 which is approximately $22,000 less than Neighbors -at -Work was ,awarded for the current program year. The Neighbors -at -Work prograrn is essentially the same as it has been over the past seven years, which is to provide initior repairs and painting assistance to low and moaeratp income residents of Evanston. Approximately 8510 of the persons served by the prograrti are either low/morwrate income elderly or handicapped persons in Evanston. Neighbors -at -Work feels that this is an essential service to these populations, and helps the citizens of Evanston maintain the aging housing stork. Ed Tomlinson. Child Care Center 035) The Child Care Center. lactated at the corner of Emerson and Asbury. serves 92 preschool children: 661, of the children are from low/moderate income families. The funding request of $14.701 is to do sotne rehab work to the exterior of the building. including scraping and painting all exterior woodwork on the building, replacing rotted windows, replacing badly deteriorated doors. refinishing another door, and renovating an enclosure leading to the basement. In addition, the --hilo Care Center would use CDBG funding to repavef part of the parking lot which has become severely deteriorated and is a hazard to the children. as it is adjacent to the chiidren's plan area. Estimates have been received by the Child Care Center for the projects ,and art included with their proposil. Pamela Walker. ECDC (a14 - #15) ECDC's first proposal is for continuation funding for the Small Business Center ire the amount of $160,000. The 5mall Business Center provides three services: ( 1) iinann-ial assistance -- loans uo to 325.000 for working capital which can be used for a varier of stdrt-lip business costs. (2) technical assistance. ,which is individualizra assistance to loan applicants in putting together their loan application packages as .yen as developing business plans anc other data for the startup of a ousiness. A component of the technical assistance program is ECDC's entrepreneurial training program. which is to begin soon. This program teaches some of the fundamentals of small business operation, and (3) auxiliary services, such as publication ut a quartrrty newsletter, seminars ann ;,orkshODs. Tn,! !unoing request 113r —�92 ;s i 3 ; ce:re;iye frarn the 1991 funding. %hick reflects the agenrv's Cesire ro augrne:nt ira CDBC funding witri funning frorrr oriitr sources. ECDC's second funding request is for $125.000 for the Commercial Revolving Loan Fund. The agency has enough monev on sand 'o make one .;tore loan, and [Teri %%ill need to replenish its fund. During the 1991/1J2 tarograin �,zar. EC:DC has :ioDr:;v,t-c two loans: one loan has Sewn 7isvursed; the second -.kas iust recently :approvt,r, ano .gill r)e disbur5erl shortly. Over the cite of the progra-n. seven loans "rare been Vii,cea. Ala. Kent requested a listing of loan amounts ana to whom the loans have been maar. Hoit,•inq and community Development Art Committee ��iitittt�:s f�,ttrr $CVttl October 11. 1991 William Kolen. Cook County Leal Assistance Foundation 05) Mr. Kolen introduces himselt as the managing attorney for the Evanston office of CCLAF; he has been in that position for about one month. CCLAF is requesting .$8,900. CCLAF represents low/moderate income residents of Evanston in all civil matters. The agency has served approximately 600 Evanston residents each year. The agency provides assistance with unemployment compensation. supplemental social security income. assistance with obtaining food stamps, and settling housing matters. The staff of the Evanston office consists of two staff attorneys (both of whom have at least six years experience providing legal services to low and moderate income; individuals); one Spanish-speaking paralegal hirers within the last year. which CCLAF feels is advantageous to the sizeable Spanish-speaking community within Evanston, and Mr. Kolen. managing attorney. Mr. Kolen said he is very pleased to return to Evanston; he attended Evanston public schools. He has been an attorney proviaing legal services to low-moaerate income persons for the past ten years, and is looking forward to the exciting ehaflenge of working in the Evanston community. Robert Rov. Evanston Community Defender 04) Mr. Roy has been director and staff attorney for the Evanston Community Defender office for the past 17 vears. The office is located at 328 Davis Street. The Community Defender's 199Z funding request is for $75,350. Mr. Roy pointed out that while the Community Defender tries to reauce the percuntage of its bua;.,et to be funded through the CDBG program, it does rely on its CDBG funaing as tt uses :D funds as leveraging dollars in order to obtain funding frurn other sources. The 1992 funding request represents approximately 3900, of the tutal funds the agen:v anticipates it xill neea to operate its 1992 program, Evanston Community Defender provides legal services to 100% low -moderate income Evanston residents -a.ho havr-. proceeaings in the criminal system. The program -,hit( cantinuc: to operate essentiafiv the same as it has for a number of years. txhich is to proviae free legal se:rvicts to the Evanston community, is well as a social service component. One change that �Aas made in the: program airing the past year :,as the addition of a staff attorney. %vho is fundea trom non -CD sources. This ended the Puolie Hearing portion of the meeting concerning the 1992-93 CDSG Sir — project propas4is. IV. CD STAFF/COMMITTEE COMMENTS Judith Aiello distributea to the Committee copies of a letter from the City Manager to ECDC Executive Director Pamela Walker eoncerninp the monitoring report the City has received frr in HUD. she also csistrioutea HUD's !utter, tits. Aiello saia that `,itv staff has already ador!_s5ea some .it e adrninistrsrive issues containe o in the moni toring letter. U,it that HUD's letter also _onrains pohry issues,-xnir_h vx ill nave to be aaaressed by the Committee at a future time. Housing and Community Development Act committee `,Minutes Page Eight 0r:rober 15, 1991 There was some concern dmong Committee members abour the deadlines stated in HUD's letter and whether the City has adequte time to respond. �41r. Yonker said that he received the letter on September 13 and, although the City is given 90 days to respond to the letter, he had had discussions with the City's HUD representative about the letter and HUD is willing to give the City additional time to respond. Ala. Drummer asked statf to circulate to all Committee members a copy o1 the ECDC Subcommittee report and recommendarions. Aid. Drummer asked Committee members to read the two letters and and to review the Subcommittee report as well as think about scheduling a special meeting in order to discuss this matter.' Ala. Rainey added that she would like the Committee to meet soon to discuss the situation and recommended early action as this is probably an urgent indtter. V. ADDITIONAL CITIZEN INPUT Aid. Drummer introduced Gary Joyce who is a member of the Emerson Neighbors Coalition. ;%1r. Joyce exolained that although he did not represent the coalition. h% 'ins been active in this group, which consists of residents of the 1700-1800-1900-200G blw:ks of Jackson and Wesley, and along Emerson Street. He has an interest in the neighborhood as a resident and property owner. He has purchased seven properties and is reriaouing them in an attempt to help the physical condition of the neighborhood. Mr. Jovice ,added that the neighborhood has a lot of problems with drugs, alcohol and crime ana rnvlr] use improvements in lighting ana alley paving in order to improve arrcessioility to the ire;.. Mr. Joyce supports the three proposals for Alley Paving and Land Acquisition (//24. 25. 26) under the Neighborhood Revitalization portion of the program. VI. ADJOURNMENT There being no turther business oefore the Committee, a motion was made to adjourn the meeting at 3:35 pon. Attached is a cony of the 1992-1993 CDBG Program Proposal Summary (dated 10/8/91). 4 Y'r 2-49 - As of 10/8/91 PROJECT/PROGRAM NAME ADMINISTRATION/PLANNING 1. C.DBG Administration 2. Fd it lious Ing 1992 CAP: $402,800 (Est.) PUBLIC SERVICES )992-1993 CDBG PROGRAM PROPOSAL SUMARY FINAL FY 1992 CO COMMITTEE CITY MANAGER'S CITY COUNCIL FY 1991 FY 1991 REQUEST RECOMMENDATIONS RECOMMENDATIONS APPROPRIATIONS PROJECT/PROGRAM SPONSOR REQUEST ALLOCATION 10/15/91 12/10/9) 1/l/92 1/27/92 City Planning Department Human Relations Comnission SUBTOTAL: Funds to be cut: 291,092 $ 289.275 78,108 79.541 N/A N/A 3. Emergency Assist. Services City Health -human Svcs. Dept. 28,000 4. Evanston Conmunity Defender Cowunity Defender 81.839 S. Evanston Legal Services Cook Co. legal Asst. Foundation 8,000 6. Battered Wumen's Shelter Evanston/North Shore YWCA 31.060 7. Teen Development Prograie Evanston/North Shore YWCA 18,400 B. Food Aid Center of Evanston FACE 30.100 9. Youth Employment Youth Job Center 91.222 10. Elderly Case Manager Family Counseling Services 20.770 II. Project PART National Lekotek Center -0. SUBTOTAL: N/A 1992 CAP: $275.100 (Method A -Est.) Funds to be cut: $302.100 (Method B-Est.) ECONOMIC DEVELOPMENT 12. Neighborhood Storefront Impr. City Planning Department -0- 13. Downtown Facade Improvements City Planning Department 100,000 14. Small Business Center Adnain. Ev. Comm. Devei, Corp. (ECDC) 223.201 Ins. conraerciai Revolving Loan Fund Ev. Comm. Ucvel. Corp. (ECDC) -0- Connercidl loan Fund Income ECDC (Estimate) N/A 16. Emerson C3NW Viaduct Painting City Engineering Department 150,000 11. let's Talk Youth Job Center -0- SUBTOTAL: N/A .6JY3 18,000 68,936 7,100 25.685 15,750 21,029 83,871 17,779 .0- N/A Method A: Mehtod 8: -0- 60.600 183,2U1 -0- NfA -0- -0- N/A a 312,628 $ 82.695 395,323 (-0-) 20.000 75,850 8,900 25.685 15,750 35,000 95,500 30,130 12.000 319,545 (44,445) (17.445) 60.000 80,000 160.000 125.000 20,OUO 150,000 98.400 693.400 PROJECT/PROGRAM NAME As of 1016/91 PROJECi/PROGRAM SPONSOR HEIGIHBGRHDOD REVITALIZATION CAPITAL IMPROVEMENTS 18. Curb/Sld�walk Replacement Program City Engineering Department 19. Viaduct Pvmnt. Replace./Simpson City Engineering Department 74. Alley P.esurfacing (3 alleys) City Engineering Department 21. Street Paving-temar/N. of Church City Engineering Department 2?. Street Paving-Grove/W. of Pitner City Engineering Department 23. Street Paving-Custer/S. Greenleaf City Engineering Department ?4. Alley Extension/Land Acquisition City Planning Department W. of Jackson/S. of Foster 2,, Alley Paving: City Planning/Engineering Depts. E. of Jackson/S. of Foster 2f,. Alley Paving: City Planning/Engineering Depts. E. of Jackson/N. of Foster ?7. uhrhd. Business District Banners City Planning Department 2A. Fleetwood/Jourdain Window Replace. City Building/Recreation Depts. ?9. Fleetwood/Jourdain Entryway Rehab City Building/Recreation Depts. '10. levy Center Roof Replacement City Building/Recreation Depts. 11. Fitzsimons Tennis Ct. Restoration City Parks Department 17, Clydelilrummel Park Restoration City Parks Department 1H. Ridgeville Park Revitalization Ridgeville Park District SUB70TAL: AGENCY BUILDING REHABS 14. Connunity Center Improvements Family Focus/Our Place 35, Child Care Center Rehab Evanston Child Care Center SUBTOTAL: 110US I NG FINAL FY 1992 CO COMMITTEE CITY MANAGER'S CITY COUNCIL FY 1991 FY 1991 REQUEST RECOMMENDATIONS RECO!'PiENDA110NS APPROPRIATIONS REQUEST ALLOCATION 10/15/91 12/10/91 1/1/92 1127192 100.000 80.000 100,000 30.000 -0. 30,000 30,000 -0- 30,000 -0- -0- 35,000 -0- -0- 1501000 -0- -0- 102,000 -0- -0- 10,000 -0- -0- 115,000 -0. .0- 53,000 -0- .0- 15,977 -0- -0. 110,000 -0- -0- 15,000 -0- -0- 150.000 10.000 -0- 10,000 -0- .0- 48,000 -0- -0- 35.000 H/A N/A 1,008,977 79,662 50,000 62,228 -0- -0- 14,701 N/A N/A 76.929 3fi. Minor Repairs/Painting Program CEDA/Evanston Neighbors at Work 197,164 37. 5-F/H-F Rr,hab Construction Funds City housing Department 250,000 uahab loan Fund Income (Est.) City Rehab loan Repayments N/A isi. Rrhah Construction Administration City Housing Department 122.950 in, Pehab/Prop. Main. Administration City flousIng Department 100,642 10. 1inu;ing Code Compliance Program City Housing Department 59,310 ,it. Pelucation Assistance Fund City Housing Department -0- 47. lhme Security lock Program City Police Department 10,000 SUBTOTAL: N/A OTHER 11 1, 61YA Project Contingency Fund (ULO) City Planning Department 1992 GRAND TOTAL REQUESTS: 1992 FUNDS AVAILABLE (Est.): 1992 FUNDS TO BE CUT: 177,1b4 214,483 ill A 123,614 99,857 57.938 -0- i0,000 N/A 155,169 50.000 160.000 150.276 107,753 121,142 25,000 8.000 777.340 60,000 13,447 60.000 3,331.514 2.084,925 1,246,589 I DRAFT -NOT APPROVED HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE ,MINUTES Tuesday, October 22, 1991 7:00 p.m., Room 2403 EVANSTON CIVIC CENTER MEMBERS PRESENT: Aid. Drummer. Aid. Rainey, Aid. Kent, Aid. Heydemann. Samuel Favors, Jim Currie. Dexter Bailey (tardy) ;MEMBERS ABSENT: Jane Colleton STAFF PRESENT: Modaber. Halford. Lufkin, Clarke. Aiello, Crismond, D'ARostino, Tonkinson, Borys. Rubin OTHERS PRESENT: Delores Holmes, Family Focus -Our Place; %fort Denlow, Rachel Cohen; Aid. Newman; Joyce Piven; Judy Pfeifer, Evelyn Raden, Helen Mattison. Ann Jennett, Youth Job Center; Her_ky Powell, Richard Day, James Sibley, Marcia Mead. Joe Walsh, Youth Job Center; Tom DtSilva, Jenni Mitchell, George Do%ihan, ,%like DeVaul, Ed Thomlinson, Child Care Center PRESIDING OFFICIAL: Aid. Drummer. Chair CALL TO ORDER: Aid. Drummer called the meeting to order at 7:08 p.m. I. MINUTES OF OCTOBER is. 1991 MEETING Aid. Heydemanr, made a motion to accept the minutes of the October 15, 1991 minutes as LW - submitted; seconded by Jim Currie. Motion carried 6-0. II. COMMUNICATIONSITRANSMITTALS A. Housing Commission Minutes Accepted for September 26, 1991 '.Meeting. Accepted into the record by Aid. Drummer. B. UBP Staff Analyses of UBP Proposals from Family Counseling Services, Youth Job Center. and Community Defender; CCLAF Responses to UBP Staff Analyses. Accepted into the record by Aid. Drummer. C. Roofing Consultant's Analysis of Levv Center Root (Proposal #30). Acceoled into tht. record by Aid. Drummer. D. Listing of Loans %iaae From ECDC Commercial Loam Fuiia. Accepted into thr Record by Aid. Drummer. E. Notice of Withdra�,%al of Proposal d33: Ridweville Park Revitalization. Accepted into the record by Aid. Drummer. .fit Ihis point, Dexter Bailev arrived. F. Revised Budget Pages for Youth Jots Center (Proposal t19). Acr_eptea into the record by Aid. Drummer. H. Additional Copy of ECDC Subcommittee Report (Committee Members Only). Already accepted into the record by Aid. Drummer. Housing ana Community Development Act Committee Minutes Page Two October 22, 1991 III. IN-DEPTH REVIEW OF FY 92/93 CDBG PROPOSALS FOR ECONOMIC DEVELOPMENT AND NEIGHBORHOOD REVITALIZATION Neighborhood Business District Banners (Proposal 1/27) Aid. Drummer noted that they would begin with Proposal 1127 because Aid. Newman had comments he wished to snake regarding this proposal and had another meeting to attend. Aid. ,'Newman noted that the Neighborhood District Banner proposal had a lot of community support and was an inexpensive way to help a small business district. He pointed out the recent success of the Noyes Business District working to form an association in conjunction with the Noyes Arts Council. He highlighted the recent festival and its success. He noted there were several applications regarding vacant storefronts; however, some were deteriorated. He noted that it was important to show that things were happening in the business district, and added that Howard Street has a similar situation. Timothy Clarke noted that there would be approximately 95 banners to be put up in five different business districts. He added that the purpose is to entire and create an identity for the district. He: addea that there would be a contest for a specific design. Aid. Kent noted it was a great idea and questioned whether there would be a similar activity being undertaken near Church and Dodge. Clarke responded that ECDC had had banners in that area. Clarke clarified that the areas to receive the banners would be Howard, Hain, Dempster, Foster, and Noyes Streets. Brief discussion for -used on the responsibility of maintenance. Mr. Clarke noted that it was his opinion that, after the initial installation, the business districts and business associations should be responsible for this, and it was the City's concept that it would fund only the initial purchase. Aid. Rainey noted that this program would help accentuate; the Storefront Improvement program and raise the level of consciousness of the area and help facilitate the business district. Mort Denlow. a member representing the Northwestern Neighborhood Association, agreed with Ald. Rainey's comments and added that it was a small investment to help stimulate these smaller business sectors. Aid. Drummer requested that staff contact other neighborhood business districts not represented at this meeting to determine their interest in participating Neighborhood Storefront Improvement Program (Proposal 1112) = Tim Clarke gave a brief introduction about the program and passed out a letter of support from the Noyes Street Merchants Association. He indicated that the program began in 1983 and was very successful. To date, they have done 89 storefronts in the areas of Noyes Street. Foster, west Davis, Dempster, Main, and Howard. It is a_50-50 program; the Citv's 30% is in the form of a rebate. The program provides $10.000 per storefront and $40,000 per building. The City has specilic design guidelines. Mr. Clarke then showed slides of the program's successes. Follo%�ing the slide show, Ir. Clarke note❑ that there is only $1,799 in remaining unallocated funds from the Neighborhood Facade prograrn. Downtown Facade Improvement Program (Proposal //13) Mr. Clarke noted that staff began marketing the program in March 1991 with the assistance of EVMARK. There are a couple of proposals currently in the design phase and one should be finished by the close of the year. Housilig and Community Development Act Committee .%Ainulr's Pagr, rhree Oc tuber 22, 1991 Aid. Drummer noted that review of Proposals #14 and #15 had been postponed until a later date. Emerson C&NW Viaduct Painting (Proposal #16) Jim Tonkinson noted that the viaduct was the entrance to the Research Park and the downtown and lie added that the project would involve encapsulating the bridge in response to Illinois Environment Protection Agency requirements, cleaning. repainting the bridge, and removing and restoring birdproofing devices. He added that the C&NW railroad had been contacted and have stated that they will not fund this activity because the painting does not affect the structural integrity of the bridge. Aid. Drummer suggested that the railroad should receive a property standards citation and should be taken to court. Tonkinson noted that similar communities such as Oak Park have undertaken these proposal projects themselves because this type of project has generally not been undertaken by the railroads. He added that most railroads do not provide funding for cosmetic improvements to bridges. In response to a question from Dexter Bailey, Jim Tonkinson added that he would estimate that a good paint job would last anywhere between 20-30 years. In response to a question from Aid. Rainey, Tonkinson noted that the actual encapsulating of the bridge for environmental purposes prior to any work represented about three times the cost of the actual painting. Aid. Kent questioned why this project is being considered now. when businesses and residences had been in for years. Tonkinson responded that it was part of the Green Bay Corridor Improvement Plan and also part of the Capital Improvement Plan. Youth Job Center "Let's Talk" (Proposal # 17) Ann Jennett began by introducing several persons at the meeting_ who supported the "Let's Talk" program: This included Macia 'Mead, Hecky Powell, Richard Day, James Sibley and Evelyn Raden. She also introduced her staff., Helen Mattison, Judy Pteifer and Joe Walsh. Ms. Jennett noted that the existing YJC program had a good track record and significant success but had problem with job retention. She said that it was her dream to help increase job retention. ,tits. Jennett also noted that they considered putting "Let's Talk" into the Economic Development CDBG category because it would hela lessen the agency's dependence on the Public Service category. She added that Youth .lob Center is facing a serious financial crisis. She believes that getting into the Economic Development category and providing Economic Development service may eventually help them become more self-sufficient. Ms. Jennett added that the project had received the enthusiastic support of both the Mayor and the City .Manager. Jennett stated that the Washington, D.C., office of HUD had indicated that the eventual classification of the project in the Economic Development category was up to the City. provided that the program met national objectives and Economic Development requirements. She indicated that the project would eventually bring 360 employers and employees together and should be considered as a long-term learning experience. She explained that they had revised the budget to reflect a $23.000 decrease. She believes the program has national implications. Ald. Rainey questioned whether there were any other programs currently in place which were similar to the proposed "Let's Talk" proposal. Nis. Jennett responded that she was not aware of any other. } Housing and Community Development Act Committee Minutes Page Four October 22, 1991 Aid. Rainey noted that she believed the program to be rather unique and found it refreshing and encouraging that she would be able to see a new idea presented by r411 applicant. She further noted that she suspectea that this program could eventually be used as a model of widespread innovative programs similar in nature, and wished the Youth Job Center Rood luck. Sam Favo,'S questioned whether staff had yet determined whether the program would meet Economic Development guidelines. Nicolette Modaber responded that the regional HUD offir_�- indicated that it hasn't yet received a clear indication regarding area and public benlrAit from the HUD headquarters in Washington, D.C. At this point, ,aid. Rainey expressed her dissatisfaction with the pink sheet process. She noted that there were challenges in the sheets as to whether the program could qualify for Economic Development as opposed to snaking every effort at the direction of the Committee to modify this program so that it qualifies under the Economic Development category. She added that it was to the City's advantage to get YJC into Economic Development. She stated she believes the program is more of an Economic Development activity than painting a viaduct. She added the program could and should qualify and that they could make it qualify if it doesn't in its current form. Sam Favors supported Alri. Rainey's comments. Ald. Kent asked Ann Jennett haw "Let's Talk" plans to reach kids with no potential. ,N15. Jennett responded that it would be primarily through word of mouth and networking with other agencies. Hecky Powell then disr_ussed with Aid. Kent the definition of potential, and the types of children working at Hecky's and how they wouldn't be accepted at other places. noting that 100% of his emplovees were from YJC. Marcia Stead read a letter from the Chair of the Youth Job Center Board Mr. John Kennedy -of Marketing Information Systems about his business' commitment to creating jobs with the assistance of the "Let's Talk" program. Aid. Drummer questionea how many businesses had actually indicated a willingness to participate in the "Let's Talk" program. Ann Jennett noted that it was 7-14 definitely with 14 other businesses being identified. She added that 80% of all their placements were in Evanston. Aid. Drummer asked whether she had approached the businesses in terms of sharing the cost of this program. She indicatea they had not, because most of the businesses they would be targeting would be in the CDBG target area. She noted that in the future, if the program were successful, they would investigate it further. She added that they were also working with the Township and had received financial stipends as an incentive to place Township applicants. Curb/Sidewalk Replacement (Proposal # I S) Jim Tonkinson noted that the program has been in existence for 15 years. This year they are requesting $100,000. He noted that the program had a lot of success in being aole to provide a good overall impact in the target area. Dexter Bailey questionea whether or not they could stretch the CDBG curds and sidewalks funds by using them only for matching money for low -to -moderate income households. W. Tonkinson notea that staff reviewed this and relieved it would be very staff -intensive, a lengthy process, and may not be worth the effort. He notes that the curb and sidewalk improvements would be very spotty and the overall effect would be negated. i-lorasiriv, and Community Development Act Committer; minut(;­, ' r- Five . Pak or: rut)cr 22. 1991 Viaduct Pavement Replacement -Simpson Street (Proposal !J 19) Mr. Tonkinson^noted that the same request was submitted last year for $30,000 for Simpson Street and was not funded. There was only one other viaduct near Dempster Street that was targeted for resurfacing using CDBG funds. Alley Resurfacing (Proposal #20) Mr. Tonkinson noted that the same proposal was submittea the prior year with no funding received. He noted that after an alley is paved, the City must maintain it. He noted that these alleys were paved prior to 1940 and are all in the target area. Aid. Drummer requested that staff review the possibility of a cost -sharing proposal with homeowners. Aid. Rainey noted that they had driven on the alleys and it didn't believe that nearby streets were in worse condition. Mr. Tonkinson noted that the alleys had been maintained by the City but a resurfacing would reduce the amount of maintenance needed. He added that, were he to prioritize, he would put the alley resurfacing low. Judy Aieilo noted that the alley resurfacing was not recommended by the City Manager. Street Paving: Lemar, North of Church Street (Proposal #21) Mr. Tonkinson noted that the street paving projects were one-time projects. This particular street abuts Dyche Stadium. is 150' deep and has 30' of right-of-way, and had currently become a dumping ground. Discussion followed about whether the paving was really needed, whether the road was simply an alley -access and whether the paving would help to create additional traffic. Delores Holmes noted that she lived in the area and it is used as a southern access by homeowners because there are two one-way streets heading north which surrounded that street. Jim Currie noted that the City had an obligation to maintain all streets. Street Paving: Grove Street. West of Pitner (Proposal #22) Mr. Tonkinson noted that the south side of the street actually acts more like an alley because that's where the garages face; however, staff determined that it should be paved as a street. He also noted that if is were an alley the cost would be cheaper because alleys are narrower. Street Paving: Custer Street, South of Greenleaf (Proposal V23) Mr. Tonkinson noted that the proposal contained a provision to buy same lann to help create a cul-de-sac. He noted that the total project was $120,000 and the acquisition portion was about $40.000. Aid Rainey noted that there were significant delays with the similar McDaniel Avenue project because of the amount of time it took to acquire the land. She believes it would be advisable for the Committee to fund just the acquisition and wait to fund the paving after the property acquisition has been completed. She said she does not favor funding a project that can't be undertaken in the year they it is funded. MAYFAIR TRIANGLE Alley Extension/Land Acquisition (Proposal #24) Alley Pav� East of Jackson/South of Foster = (Proposal #25) Alley Paving: East of Jackson North of Foster (Proposal #26') Timothy Clarke noted that the Emerson Neighborhood Organization had approached the City about chronic problems in the area including lack of access by police and sanitation vehicles, loitering, crime, and dumping of garbage. They met with the City and walked the areas with representatives from the City Manager's Office. Engineering. Housing. Planning and Police Departments. Housing and Community Development Act Committee Minutes Page Six prtober 22. 1991 Mr. Clarke then showed a video overview of the entire plan for reaevelopment of the ,Mayfair Triangle. Following the video. Judy Aiello noted that the City had developed a strategic plan with the neighborhood group and the neighbors had prioritized // I need as opening up the alley for access -especially for sanitation and emergency vehicles. She noted that this was the first step in the project. Aid. Kent questioned when the video was made. Aiello responded that it was made in March 1991 by the Police Department. Kent noted that the area doesn't look like that now, that there has been significant progress made by the local landowners to clean up the area. He doesn't see opening up the alley as reducing gang congregation and was not aware of the plan. :Mello respondea that the residents of the area approached the City and these were their concerns. She added that if these were no longer desired, the City was unaware that the neighbors' interest had changed. She added that she was aware that these changes were not going to solve all the problems but were just a start. Aid. Drummer noted that he was aware for a long time that this project was in the planning stages and that he supported it coming to the CD Committee. He added that at was a very legitimate use of CD dollars and that this project is a neighborhooa initiative. He suggested that both Aid. Kent and Nis. Aiello visit the neighbors to get additional feedback. .Mr. Clarke noted that the video was made by the Police department and. as such. had a police perspective. He noted that, from a planning perspective. it was very difficult for garbage trucks, and routine pickup is not as good as it could be. He added that before the railroad was situated there the alley did go ail the way through. He reiterated that at would increase the efficiency in both the emergency and sanitation vehicles. Jim Currie noted that from a planning perspective, all alleys need to be paved and that, besides the other peripheral benefits, the project would provide an immeaiate benefit ano a neighborhood improvement. Aid. Rainey noted that she oefieves it is very important for the Administration and Public Works Committee and City Council to investigate the policy of using CDBG funds for alley paving. Ald. Rainey believea this would necessitate a change in current City policy, and it has enormous implications and must be discussed by both bodies. Fleetwood/Jourdain Window Replacement (Proposal #28) ,Max Rubin noted that this is not a proposal recommended by the City `.tanager. He said the proposal could involve shortening the window openings and replacing the winaows because they contributed to significant heat loss and he added the replacement windows would be more vandal -resistant and• more aesthetically pleasing. In response to a question from Aid. Drummer, Mr. Rubin noted that the overall energy savings would el amount to 5-10% per year. Fleet wood/Jourdain_E_n_tryway Rehab (Proposal #29) Mr. Rubin noted that this proposal was recommended by the City Manager. It would cost $15,000 to install plastic panels at the lower part of the %;indows ana raise some areas of the windows to eliminate the lower glass. He noted that the winaows would be replacea _ with glass as opposed to Plexiglas because glass is easier to clean. He also noted that the door needs to be replaced because it is hard to close. 1 Housing and Commuidry Development Act Committee � 4finutes pagc Seven October 22, 1991 Levy Center Roof Replacement (Proposal #30) Mr. Rubin noted that This was not recommended by the City Manager. Mr. Rubin aaded that the root was bad from the clay of installation. Aid. Drummer noted that everyone was aware that the City was contemplating moving the Levy Center from that area. Mr. Rubin responded that the City has been patching and repairing the root for years. He stated the biggest expense of this project is to tear oft the entire roof and to remove asbestos. Jlm Currie asked if the original rompany that installed the rpof had any residual liability. Mr. Rubin responded that it didn't and. in addition to the roof► the insulation is wt.t and the decking is rusted. Fitzsimons Tennis Court Restoration (Proposal #31) Paul D'Agostino noted that this proposal is not recommended by the City Manager. This is the third year the Parks Department has requested $ 10.000 to restore the surfaces of these tennis courts. He added that the longer the City waits the more expensive it would eventually become. Aid. Drummer asked how much use these particular courts receive. D'Agostino responded that not as much as others but, in the summer, it can be quite active. Aid. Kent questioned what the Parks Department could do with perhaps 50% of their grant request being funded. D'Agostino responded that unless they receive sufficient funds it really wasn't worth undertaking the project. Clyde_Brummel Park Restoration (Proposal /I32) Mr. D'Agostino noted that this park is a blight on the neighborh000. needs a lot of work, and that it has been 15 years since it has received any type of improvement. He srdted the Parks Department will use a lot of community involvement in the project design. He added that the Parks Department has applied for Illinois Department of Conservation funds for this project so they may be able to return CD funds it the application is successful. RIdgeville Park District (Proposal #33) Project withdrawn. Aid. Rainey Asked why this proposal was withdrawn. Nicolette Modaber responded that the Ridgeville Park District board of directors did not believe the project could be successfully undertaken at this time due to the vacancy of the Executive Director position. Community Center Improvements -Family Focus (Proposal //34) Delores Holmes noted that the work being requested is not maintenance type work because Family Focus took over the building in 1983 and a lot of these things have been done since they bought the building. Sam Favors noted that the actual cost of the project was more than their request. tits. Holmes responded that they had been exploring other resources besides Community Development Block Grant funds. Aid. Drummer noted that Family Focus is a multi -purpose building and has done a lot of the work on its oin. He believes that Family Focus is an innovative and successful program. Aid. Rainey requested a budget for the building's operation. Delores Holmes said she would supply it. In response to a question from Jim Currie, Delores Holmes noted that the building has 47,000 sq. ft. Approximately 7►000 is basically unleasaole or leasable for only a short term--incluaing the basketball court and theatre. She also said they are limited to renting to nor -for -profit agencies. .did. Kent said he applauds the services of Family Focus. Housing and Oommunity Development Act Committee Minutes Page Eight October 22. 1991 Child Care Center Rehab -Evanston Child Care Center (Proposal 1133) Mr. Ed Tomlinson summarized the work to be done to the Child Care Center. It would include: outside rehab such as stripping and painting of some areas, replacing rotted windows, and some resurfacing of an asphalt play area. He also noted that it would include the replacement of a door which can no longer be locked and a minor amount of reroofing over a basement entrance. The Committee commented that the cost for the proposal seemed very low and reasonable. Mr. Tomlinson noted that they had received three estimates from Evanston contractors on each component. IV. CDQG SECOND QUARTER PROJECT REPORT FOR THE PERIOD JUNE I TO AUGUST 31. 1991. The Committee deferred discussion on this component until the October 29 meeting due to the late hour. V. CD STAFF COMMITTEE COMMENTS. Ald. Drummer updated the Committee regarding the HUD letter about ECDC's loan and technical assistance program. He added that it was his understanaing that ECDC staff and City staff would begin this week to prepare a draft response to the HUD letter. V1. CITIZEN INPUT None. V11. ADJOURNMENT The meeting was adjourned at 11:04 p.m. Date: 2 �� S taf f Pf kE.. ,aL4 4Y51-58 r- .w 4 DRAFT -NOT APPROVED HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, October 29, 1991 7:00 p.m., Room 2403 EVANSTON CIVIC CENTER MEMBERS PRESENT: Aid. Drummer, Aid. Heydemann, Aid. Kent, Dexter Bailey, Jane Colleton, Samuel Favors MEMBERS ABSENT: Aid. Rainey, Jim Currie HOUSING COMMIS51ON MEMBERS PRESENT: Dorothy Floyd. Sue Payne. James Kepler, Scott Cieve, Aid, Fiske. Ala. Warshaw STAFF PRESENT: Borys, Halford, Hurd, Janusz, Lufkin, Modaber, Povalla, Powers, Rudd, Yonker OTHERS PRESENT: Patricia Vance. Booker Sharp, Joseph Davis. Evanston Neighbors at Work (ENAW); Mark Bermann, Chairman. Evanston Human Relations Commission PRESIDING OFFICIAL: Aid. Drummer, Chair CALL TO ORDER: Aid. Drummer called the meeting to order at 7:07 p.m. 1. MINUTES OF OCTOBER 22, 1991 MEETING Aid. Heydemann made a motion to approve the minutes as written. Sam Favors seconded the motion. Motion carried 6-0. II. COMMUNICATIONS/TRANSMITTALS A. Family Focus Operating Budget. Accepted into the record by Aid. Drummer. B. Responses to Staff Comment Sheets -Home Security Lock Program (Proposal 1142). Accepted into the record by Aid. Drummer. C. Responses to Staff Comment Sheets (Proposals #37 thru 1141). Accepted into the record by Ald. Drummer. III. IN-DEPTH REVIEW OF FY 92/93 CDBG PROPOSALS FOR HOUSING AND ADMINISTRATION/PLANNING PROJECTS (Joint Session with Housing Commission) Minor Repairs/Painting Assistance Program (CEDA/ENAW) (Proposal #36) Patricia Vance, Executive Director of CEDA/ENA10 introduced the two supervisors for the Minor Repair and Paint Assistance program. Booker Sharp and Joseph Davis. %is. Vance stated that ENA% is requesting funds in the amount of $155,169 to Continue the Minor Repairs/Painting program. She emphasized this represents the minimum amount of funds needed from the CDBG program to continue to operate the urogram. She said the program has two crews of three persons including the supervisors. With the amount of CD funding the agency has received this past year, the training component of the program cannot be funded. She adder' t�iat the ency is looking for other sources of funding to reinstitute that component o t e progrki . Housing! rind Community Development Art Committee ,Minutes Page TWO October 29, 1991 OLIestions by Aid. Heydemann, Aid. Drummer. Sam Favors, and Scott Cleve regarding the budget line item for van purchase and repairs, why the agency reduced its request from last year, the efficiency of the crews, methods to determine client satisfaction, how targets are determined. Ms. Vance stated that the agency used CD funds to purchase a used van which had not been owned by the City of Evanston. The van broke down and the cost to repair it was more than the vain was worth. Consequently, both crews are utilizing one van. MS. Vance stated the request was reduced in order to leverage other funds, to represent the basic minimurn for operating this program, and to reflect the freeze on salaries for (lie coming year. Nis. Vance added that the current crews of fewer people have been more efficient than the larger crews which included the trainees in previous years because the current crews have experience and good work skills. Therefore, they can get houses painted and repaired on schedule. Regarding meeting targets for the exterior paint program, she said the weather and condition of a house strongly affects the goals. Ms. Vance stated that the current crews ranged in age from 22 to 27 years old. Regarding client satisfaction, Ms. Vance informed the Committee that each client is asked to sign off on a completion report and make any comments on the quality of the work received. Regarding the agency's ability to keep up with the demand for services, his. Vance stated there are 26 households on the agency's waiting fist that have been cited by the City's property Maintenance Department; ENAW tries to paint these cited houses first to avoid the owners' being taken to court. She stated that the targets for the painting program are determined based on past years' performance and added that the agency is able to meet interior painting targets easier because the weather is not an issue. CITY HOUSING_ _REHABILITATION AND PROPERTY MAINTENANCE DEPARTMENT -SPONSORED PROPOSALS (#37-#38-fi39-#40-#41). Discussion and comments follow individual program summaries.��_'_ Single-Family/Multi-Family Construction Funds (Proposal #37) Catherine; Powers, Director of Housing Rehab and Property Maintenance, stated that the Single-Family/Multi-Family Revolving Loan request was for $50,000. This amount is substantially less than the previous year's allocation of $214,483, because the City has been receiving a significant amount of housing rehab loan repayments in the past ta+o -- years. r Rehab Construction Administration (Proposal #38) Ivis. Powers summarized the activities of this program which administers the Housing Rehabilitation program and a $3 million loan portfolio. She added that staff also writes work descriptions for r'ontractors and helps homeowners get contracts for rehabilitation work. Rehab/Property Maintenance Administration (Proposal #39) Ms. Powers stated that funds from this program support 50% of her salary, and 50% of the housing planner's salary. The administrative activities of this program also supervise the Housing Code Enforcement program and Housing Rehabilitation activities. Housirog and Community Development Act Committee t%linutes Page Three October 29, 19111 Housing Code Compliance Program (Proposal #40) Ms. Powers stated that the request for funds for this program represents a consolidation of the prior year's CDBG Multi -Family Inspection Program with the Housing Compliance Program. Ms. Powers added that this request represents additional staff being charged to CDBG because the Department believes the CDBG target area housing stock warrants the additional inspections in order to inspect each multi -family housing unit in the target area every three years, as opposed to every five years in the City -at -large. Relocation Assistance Fund (Proposal #41) Aid. Heydernann asked what relocation assistance would be used for. Ms. Powers responded that money would be used for projects that require relocation cif low -to -moderate income persons. She stated that the Housing Commission does not have a particular program in mind at this time to benefit from these funds. Aid. Kent asked the Housing Commission if the Housing Options for the Mentally III in Evanston (HOME) project is what they had in mind. Sue Payne responded that the HOME organization is not before the Housing Commission at this time. Robert Rudd added that the Mayor's Special Housing Fund, which is composed entirely of local monies, may have a need for this type of relocation assistance at some time. He added that it would be used it a program were not eligible for federal funds for relocation. Aid. Heydemann asked if this was a new program. fir. Rudd responded affirmative. Aid. Drummer askew how much relocation $25.000 could accomplish? He asked Chris Yonker if $25,000 were in the Unspecified Local Option (ULO) account, would relocation use of a portion of it qualify as an emergency use of the ULO tunds? kir. Yonker replied that it probably would. Mr. Rudd states that this would be acceptable to the Housing and Property Services Department because they did not scant to have a problem area it a project came up which required relocating low -to -moderate persons. Aid. Drummer asked if CDBG funds had been used for relocation, sNlr. Rudd responds they MCI not becci used through the Housing Department's area. Dexter Bailey asked when a project is federally -funded. if relocation money is usually available through the project? Nir. Rudd responded affirmative. Aid. Warshaw added that the relocation assistance that the Housing Commission has in mind can be temporary or permanent. She explained that, on ocr_asion, persons having their houses rehabilitated must relocate on a temporary basis until the °3.ark has been cornpletcd in thcir tic.-nes. General Comments and Questions About Proposals #37 through #41 Aid. Drummer asked Catherine Powers the status of the ECDC Rehab Loan portfolio transfer. Nis. Powers responded that the portfolio had been transferred and that staff has met with ECDC, and housing staff has told ECDC what corrections need to be made on the assignments. ECDC has not returned the assignments back to the City. Chris Yonker gave the Committee an update on the status of this situation, stating that ECDC has all the assignments signed, however, three of them are not registerea unaer Cook County's Torrens system. He added that ECDC was aware of this problem in May and the assignments have not been returned as of this date. Stan Janusz said this information has been put in the Rehab Department's computer system but cannot be completed until the assignments are received. Housing and Community Development Act Committee ' Minutes Page Four October 29. 1991 Aid. Drummer asked why there was such a high number of housing inspections and reinspections in the last few years. Catherine Powers responded that the number of inspections varies based on several factors, such as the number of units in the building. She cited that it is faster for an inspector to inspect one fifty -unit building than to inspect 24 two -unit buildings. She added that the goal of the Department is to inspect every target area multi -family housing unit every three years. Aid. Drummer asked for a clarification on how the City's Housing Rehab Department works with ENAW. Ms. Powers stated there were several ways that units are inspected. The first is a systematic inspection generated by a computer address list. The second is in response to complaints. The third is by tenant complaints in multi -family housing units. Ms. Powers added that the referrals are made to ENAW usually for exterior painting. If a homeowner responds to the citing that they are too old, and/or poor to maintain their homes, the Rehab Department automatically refers them to ENAW. tits. Powers added that sometimes the court system will make referrals to ENAW if work needs to be done and the homeowner, in the past, has refused help from ;Neighbors at Work. Aid. Drummer asked Catherine: Powers to comment on the general status of the housing stock in the City of Evanston as it relates to housing rehabilitation. 11s. Poxrrs responded that the status of houses to be rehabilitated varies. Some homes are in poor condition, some in good condition. She stated that her Department is finding a lot of good housing stock that needs only repairs. She noted that Evanston's housing stock is older and needs more maintenance than neighboring towns' housing stock, but that Fvanston's homes may be better built because of their age. She added that the Evanston housing stock has more elderly in need of assistance to maintain the repairs in their hutnes. ,tits. Powers commented that it is a constant effort to keep up with the need for housing rehabilitation in the City. Aid. Heydemann asked Catherine Powers it she tnin.cs that her department is keeping up with the need for housing rehabilitation in the City. Catherine Powers responded that her Department is trying to keep up, and is doing a good job trying. with the housing rehabilitation needs. She added that there are more single-family homes in the rehabilitation program than mufti -family; however, the Department has made inroads in the past few years toward attracting multi -family property owners into the program. Aid. Drummer asked Ms. powers to assess the contractors that are used for the rehab program. He stated he hoped that many minority contractors were being employed. Xis. Powers said that the program has allowed homeowwers to select their own contractors, and that the homeowners seem more comfortable with the program w hen they can make their own choice. She added that the City does provide a list of contractors who have participated in the program and are eligible to do so. in rases where the homeowner m lv not be familiar -4ith area contractors. Aid. Drummer asked Ms. Powers what can be done to make the housing rehabilitation program flow smoother if it is not operating at capacity now. Ms. Powers responded that rehabilitation work, like contracting, has its ebbs and flows. She saia her Department supervises the rehabilitation of 40 units per year with a staff of only 3 persons. which is operating at a maximum workload. Housing and Community Development Act Committee Minutes Page Five Or_tober 29, 1991 Aid. Drummer asked what creates difficulties or stresses for clients in the rehabilitation Process which may cause them to drop out of the program prior to initiating or completing the rehabilitation work. Catherine Powers stated that some homeowners have problems with a poor credit history and failure to pay back taxes on their property in some cases. Dexter Bailey asked if the rehab program is targeting homes in the Mayfair Triangle area. Ms. Powers commented that the Evanston Housing Coalition 24-unit project on Wesley is contained in the ,Mayfair Triangle area. She stated the City itself has invested a large sum of money including CDBG dollars in those buildings. Nis. Powers noted that her property inspectors are very busy with code enforcement inspections in this area, and that this fall her Department is going to make a major marketing effort in this neighborhood. She added that some people on Jackson Avenue have used the City's rehab program while some others have done the work on their own, used the City's Self -Help Paint program, or contacted Evanston Neighbors at Work (ENAW). Home Security Lock Program (Proposal #42) Officer Michael Shep from the Police Department's Crime Prevention Bureau summarized the accomplishments of the program since its inception in 1984. He stated that the purpose of the program is to make entry into the building difficult for burglary. The program has contracted with a local locksmith to install security hardware. He noted that after the Burglary Prevention Ordinance was passed, the Police Department enlarged the program to cover all of the security measures advocated in the ordinance. Officer Shep Stated that 269 homes were done since i984. Of that number, only 20 homes subsequently had been burglarized. In 17 of the 20, the burglar made an entrance through a window or unlocked window or door. Officer Shep noted that the program has exceeded last year's goal and this year. after almost three quarters, the program has exceeded its goal for the 91 /92 prograrn year. Ala. Heydemann asked if the Home Security Lock Program has decreased the overall rate of burglary in the City. Officer Shep replied that he hoped it had slowed this rate down. Aid. Heydemann asked for some statistics from Offir_er Shep to determine it the program has impacted on the burglary rate in the City. Ald. 'vVarshaw cautioned that the Horne Security Lock program serves only low -to -moderate income properties and these areas tend to be more vulnerable to crime. Sue Payne of the Housing Commission asked Officer Shep if $350 per household can cover the cost of installing the required hardware. Officer Shep replied that this usually does. He stated that the ceiling is $450 for a t,s.o-flat building and that, when these costs go over, the homeowner fill usually pay the difference of $50-60 to r_ompletc the Ald. Drummer asked if Neighbors at 'Fork makes many referrals to the Home Security Lock program. Officer Shep replied that ENAW does so, and that his program refers many people to ENAW for home repairs. Housing alid Community Development Act Committee %linutes Page Six October 29, 1991 CDBG Administration (Proposal 11 I) Chris Yonker summarized the request for CDBG Administration in the amount of $312.628 for the 1992-93 program year. He stated the only major change which may occur this year is that the Grants Aide position has been targeted by the City Manager's budget team for elimination through attrition. Aid. Heydemann asked if this position is vacant at this time. Mr. Yonker replied that it is not. He added that the budget team is identifying positions that could be available: for attrition. He stated that every position that becomes vacant will be examined by this team. Mr. Yonker continued to explain the prograen and noted, on p. 4 of the City's application, the number of Citv-sponsored versus non -city -sponsored projects. Although the dollar amount has decreased for the entire CD13G program. the number of outside agency projects has increased, including the Family Counseling Center and YWCA Teen Development programs. which were added during this current funding year. He cautioned the Committee against comparing Evanston CDBG program with the same program in different cities. He noted that the Committee needs to look at the level of services that the City of Evanston contracts out with outside agencies. He stated that the City has a very complex CDBG program and that the number of outside agencies takes more time to monitor compared to City -sponsored programs which have built-in monitoring mechanisms, %Ir. Yonker noted that agencies such as ECDC run complex programs and City staff is spending a lot of time monitoring that agency in comparison. for example, to Cook County Legal Assistance Foundation or the Community Defender (both CD -funded projects) which do not take a lot of monitoring time. Mr. Yonker commented that the CDBG staff would continue with one coarhinator, three grants administrators. one grants aide, and one full-time secretary. He summarized the two administrative charge -back positions of 3010 of the Planning Department's econornic development analyst's salary and 15 0' of Assistant City Manager Judith Aiello's salary. and summarized the CD -related activities in which these two persons are invofven. Dexter Bailey asked it the funds for the grants aide position would be reprograonmed it the position were open due to attrition. Mr. Yonker rephea that this could happen it it became vacant mid -year, but typically, staff would recommend the balance oe reallocated into the corning year's CDBG program during the next proposal revie.;, se:5sions next fall. Project ContingencyFund (ULO) (Proposal #43) Aid. Drummer noted to the Committee that the Project Contingency Fund (aka ULO or Unspecified Local Option) is in the Committee's own benefit and is used for special need projects. unforeseen projects or cost overruns. He noted that HUD does not allow funding for this particular line itern. therefore the funds are distributed among a number of projects to rover cost overruns it ner-essarv. Mr. Yonker stated that, at the present time, there is $4.100 remaining in 1990-91 ULO funds and $20,000 remaining in 1991-92 ULO funds. He added that staff is recommending that the CD Committee not reallocate these unspent funds frorn the 1990 and 1991 program vear due to the tact that there are unfinished construction projects during those two grant years %hick conceivably rn iv require additional funding. Mr. Yonker stated that the tJLO request is tar 560.000, which represents only 3 N of the CDBG budget. He recommends that the number remain at $60,000 because of the large number of requests for funding capital projects. He noted it these funds are not used, they are recommended for reallocation for subsequent years. Houslog and Community Development Act Committee Minutes Pape Seven prtnber 29, 1991 Fair Housing (Proposal #22) The City's Fair Housing Educator Willie Hurd thanked the Committee on behalf of the Human Relations Commission for its past support of the Fair Housing program. Mr. Hurd stated that the program is requesting $82,695 to continue the Fair Housing program during the 1992-93 funding year. He summarized the activities of the Fair Housing Department, Including processing and investigating complaints, sponsoring Fair Housing Workshops, and attending regional Fair Housing meetings. At this time he introduced Mark Bermann. Chairman of the Evanston Human Relations Commission. ,Mr. Hurd continued that Evanston has a major problem of steering in its neighborhoods and the Fair Housing Department and Human Relations Commission have interacted with realtors in the City. He noted that this year the Human Relations Commission sponsored a diversity workshop to discuss problems and per?.eived needs and, whether it should be the goal of City Council to become involved with integration issues. He stated the Human Relations Commission wasn't sure if it should advocate integration, or it the City Council should. The workshop also discussed race relations in general in the City. Discussion and comments followed from Aid. Heydemann, James Kepler, Steven Cieve. Aid. Drummer. Dexter Bailey. and Ala. Warshaw, regarding the racial diversity wurkshop. who participated in this workshop. the Human Relations Commission's views on integration, and the need for regional fair housing activities, and how fair housing testing is conducted. Mark Bermann stated that the Human Relations Commission has been concerned about disenfranchisement in the community. He noted that the very diversity that rnakNs Evanston a unique community also presents obstacles. He noted how the Evanston school system is challenged to teach diversity to its students, yet the anults in the r_ommuni'y are poor role models on how to do this. He noted that it is difficult to find something everyone agrees on. Not everyone agrees with what constitutes integ,ratiori, open housing, and atfordiible housing. He believes the only way to resolve these issues is to keep people talking together about them. Regarding the Commission's starve on integration, .Clark Bermann stated that the Commission does not have any formal policies regarding quotas, or composing neighborhoods based on racial balance. Rather, the Commission favors people being able to decide where they want to live based upon %hut they can afford and their own mobility. Willie Hurd added that the Commission has been working on revising the Fair Housing ordinance to include the handicapped among groups of persons that are protected under the ordinance. He added the Commission would be sending this to City Council in the near future. Regarding the diversity workshop, Willie Hurd responded that 50 or 60 people present,--d issues, including two realtors, the president of the North Shore �:ommunity Housing TM�— Resource Hoard. the Interfaith Housing Council, Aid. Kent, and others. r Regarding the regional approach to fair housing enforcement. Willie Hurd noted that Evanston is like an island and minorities who wish to move to the North Shore are often steered to move to Evanston; therefore, the regional approach is needed to educate _ realtors that people should be allowed to live in the community of their choice. Regarding steering, Willie Hurd noted that the realtors in the City of Evanston are very - aware of the issue; however, realtors outside the City of Evanston are not as aware or not always interested in its implications. Regarding testing firms, Willie Hurd noted that _ the selection of the firms is based on the low bidder ana that, occasionally, the tour testing firms in the Chicago area will torus on one geographic area and ao not -%ant to intrude on another f irm's "territory." Housing and Community Development Act Committee ' ;Minutes Page Eight October 29, 1991 Mark Bermann noted that there has been a decrease in the number of complaints this year. Aid. Warshaw added that this may be because of the City Council's strong stance that housing discrimination will not be allowed in the City. She believes the word is out that it will cost realtors heavily if this has been determined to occur. Mark Bermann added that the absence of complaints does not mean that discrimination is not going on. He favors the public being educated as to what constitutes discrimination and their rights under the fair housing ordinance. IV. CDBG 2ND QUARTER PROJECT REPORT FOR THE PERIOD JUNE 1 TO AUGUST 30, 1991 Chris Yonker stated that several programs have not submitted their quarterly reports to staff on a timely basis. He added that he would remind them of City Council's mandate to the CD Committee that these reports need to be submitted timely or delay in payment penalties could result. Ala. Heydemann made a motion to approve the 2nd quarterly report. Sam Favors seconded the motion. Motion carried 6-0. Y. CD STAFF/COMMITTEE COMMENTS Chris Yonker stated he wished to remind the Committee of three items affecting the CD program. His first comment was that Congress has passed the CD program at the national level, funding it for $3.4 billion. which is 410 increase nationally. He stated that the City will not know what funds it is getting until perhaps mio-;November. He added that the 1990 census figures would be used in computing entitlement amounts and there may be new communities added to the program who were not eligible before Xhich may reduce the amount of funding that Evanston receives. 41r. Yonker then updated the Committee on the status of the City's response to the HUD letter citing findings %kith the EC'DC program. He stated he had spent the last tour days, and would spend the next three_ days, at ECDC addressing the HUD issues. Mr. Yonker stated he would be getting a letter to HUD by the end of next week. The letter would be hand -carried to HUD and would be made available to the Committee. Jane Collrton asked if City Manager Eric Anderson would be talking with HUD about this letter. %jr. Yonker responded that Mr. Anderson would oe reviewing the letter on a point-oy-point basis and will accornpany him ,o the HUD office. Mr. Yonker added that he still has some concerns about ECDC's administrative capability to make the changes required in the HUD letter. fir. Yonker stated that as soon as he receives authorization from Eric Anderson he would find out when this Committee wants to meet to go over the HUD findings and to review ECDC's proposals. Ala. Drummer stated he appreciated the City Manager playing a role in this process. He added that tie would he would like to see the Committee review the letter and talk about ECDI. without doing so at the same meeting that it would be discussing ECDC's funding request for the 1992-93 funding year. Chris Yonker said that the City Manager wants to talk about HUD issues only in his letter, and then have the Committee deride how much monitoring they will do of ECDC's program. He highlighted that it would be a combination of stall role, CD Committee and City Council input. He noted that HUD wants to know that the City on all levels is involved. 1. a Houslnl; and Community Development Act Committee ,%Iinut<,s Page Nine ; Qrtober 29, 1991 Jane Colleton asked if HUD would do something that would finalize ECDC's funding. Chris Yonker replied that City Council can decide whether or not to fund ECDC and that some decisions are for this Committee to make. Aid. Drummer stated he doubted IIUD would make a detrimental decision about ECDC. Mr. Yonker responded that HUD will not do that; it's still a local decision to be made. Aid. Heydemann asked if HUD is aware that the City is making a sincere effort to address the issues cited in the monitoring letter. Mr. Yonker responded that HUD is aware of this and that this particular regional office of HUD is known nationally for its supportive action towards its entitlement communities. Aid. Drummer advocated setting up a tentative CD Committee meeting for Thursday, November 7, to discuss the findings of the HUD report regarding ECDC and to discuss ECDC's 92/93 proposals for CD funding. Chris Yonker's third comment was regarding the staff pink sheet comments on the Youth Job Center's "Let's Talk" program. He stated he wanted the Committee to be aware that it is not staff's role to advocate for or against any program. He stated that staff had raised questions about "Let's Talk" because it is a new program and staff believes there were problems the way it was being proposed. He stated that staff has made exceptional efforts to qualify this particular program under the economic development category of HUD of the CDBG program; however. the communication problems between Congressman Yates' office. the central ('.'L'ashington, D.C.) HUD office, and the local HUD regional office have left several key issues which need to be clarified. Staff is continuing its efforts to clarify HUD's position on this reclassification. kir. Yonker noted that, as the first step, the program can qualify under economic development; however, the whole thrust of the program must shift from serving lua to moderate income youth to serving businesses. He stated that YJC is aware of this and that staff has raised this issue on the pink sheets. He noted that staff's intensive review of the general YJC and "Let's Talk" programs revealed a potential douole-payment of certain line items, which ultimately resulted in YJC reducing its budget request by $22.900. Aid. Drummer thanked the members of the Housing Commission who attended this joint meeting with the Housing and Community Development Act Committee. He statea that their input and comments were welcome. even if the CD Committee had not followed all of their recommendations in prior years. He stated that the Committee appreciates the comments of the Housing Commission. VI. CITIZEN INPUT There was no citizen input. V11. ADJOURNMENT Dexter Bailey made a motion to adjourn the meeting. The motion was seconded by Jane Colleton. Motion carried 6-0. The meeting was adjourned at 9:10 p.m. Date: DIZAI=T-NOT APPROVED HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, November 12, 1991 SPECIAL MEETING 6:00 p.m., Room 2403 EVANSTON CIVIC CENTER MEMBERS PRESENT: Aid. Drummer, Aid. Heydemann, Aid. Kent, Aid. Rainey, Samuel Favors, Dexter Bailey (Tardy), James Currie (Tardy), Jane Colleton (Tardy) MEMBERS ABSENT: None STAFF PRESENT: Aiello, Anderson, Borys, Halford, Lufkin, Wirth, Yonker OTHERS PRESENT: Roy Holmes, Pam Walker, Ed Sypinski PRESIDING OFFICIAL: Aid. Drummer, Chair CALL TO ORDER: Aid. Drummer called the meeting to order at 6:07 p.m. 1. REVIEW OF CITY'S RESPONSES TO HUD RE: ECDC MONITORING FINDINGS Chris Yonker gave an overview of the meeting held at HUD headquarters that afternoon. He was joined at the meeting by City Manager Eric A. Anderson and Pam Walker of the Evanston Community Development Corporation. Mr. Yonker indicated that HUD was pleased with the response to date; however, he noted that much needs to be done within the next 30-60 days and that they would be giving reports to HUD within those timeframes. Mr. Yonker summed up the findings of the letter and indicated that only two needed to have further input from the Committee at this time. He noted that HUD still wants the City to conduct an analysis to determine whether or not there exists a need for the commercial revolving loan and technical assistance programs. He noted that this had to "be done regardless of who would actually be running those programs. He added that it was a further concern from the City's perspective, because HUD's regulations for economic development have become much more stringent as the years have progressed, resulting in a very narrow market niche for those programs. He added that the moratorium remained intact on ECDC's loan disbursements with the exception of a loan which was approved prior to the City's request for the moratorium. Mr. Yonker further added that it would take a significant amount of City staff time to assist ECDC in getting their technical assistance program up and running. He then added that the final HUD concern dealt with ECDC's dependence on CD dollars. In response to a question from Dexter Bailey, Mr. Yonker noted that the concerns raised by HUD regarding the provision of technical assistance would also apply to other economic development programs, such as YJC's proposed "Let's Talk" program. In response to a question from Aid. Rainey, Mr. Yonker noted that the reason why ECDC was audited by HUD was because HUD periodically audits all programs within a given geographic area on a specific subject each year; this year, it was economic development. He added that staff does not know specifically when and what HUD will be auditing. Aid. sue,%,Rff rfl?jggd[�,fhQffi @4X41anager and staff had spent a great deal of time on the Housing and Community Development Act Committee Special Meeting -Minutes t Pagc Two November 12, 1991 11. REVIEW OF ECDC'S FISCAL YEAR 92/93 CDBG PROPOSALS (#14 and #13) Aid. Drummer noted that, prior to reviewing the proposals, he wanted to review ECDC's progress on the ECDC Subcommittee Report recommendations of October, 1990. Subcommittee Recommendation #1: Compliance with all contractual guidelines in specified timeframes. After discussion by the Committee, it was noted that the audit was late, the loan fund Purchase of Service Agreement was late, and the rehab portfolio was also transferred late. Subcommittee Recommendation 92: Revamping the bookkeeping system. This item has not yet been completed. Subcommittee Recommendation #3: Reanalyze the Commercial Revolving Loan program. This item has not yet been completed. In response to a question from Aid. Heydemann, Pam Walker noted that the reason why many of the Subcommittee recommendations had not been completed was because the accounting system was not yet up and running. Mr. Jim Belcher, an ECDC board member, noted that one reason why many of the subcommittee recommendations had not been followed through by ECDC was because the agency was undertaking an internal audit and had to address other issues first and, specifically, their own concerns. He added that it was his opinion that the agency was not meeting its goals and was not complying with its own mission statement. Subcommittee Recommendation #4: ECDC should reanalyze their staffing configuration. Pam Walker noted that ECDC has completed this and that it's enactment is pending. Subcommittee Recommendation If3: That ECDC immediately appoint an executive director. This recommendation was followed by ECDC in April 1991. Subcommittee Recommendation #6: ECDC should secure other funding sources for fiscal year 1991-92. Pam Walker responded that ECDC had not secured any additional funds for fiscal year 1991-92 but that they had developed a fund development strategy which was being implemented. Subcommittee Recommendation #7: ECDC should increase its board involvement in training. Aid. Drummer noted that, along with this request, the CD Committee had asked ECDC to provide minutes dating back to October 1990 to assess ECDC's board progress in this regard. He noted that the Committee did not receive any minutes from ECDC until the proposal was submitted in August. Aid. Heydemann noted that, based on ECDC's July I991 minutes, that July was the first time their board had considered the CD Committee's October 1990 request for minutes. She expressed her concern and noted �- that she felt this was very symptomatic_ of the organization's responses to the Subcommittee's recommendations in general. (At this point, Jane Colleton left the meeting.) AId. Drummer noted that he wanted minutes from October 1990 to date. Aid. Kent asked why it had taken ECDC until very recently to complete the fundraising strategy. Pam Walker responded that the procedure was not simple, that it varied by the type of proposal, the cycles of the funding source, and the nature of the programs. Aid. Kent requested a copy of the fundraising strategy that ECDC had put together. Jim Currie noted that he felt it was good that the minutes would be submitted, but that it was not a retroactive request and they had wanted it as an ongoing process. i= - Housing and Community Development Act Committee Special %leeting-Minutes Page Three November 12, 1991 +ir. Belcher noted that he felt that lie saw much hostility from the Committee directed toward ECDC staff. Aid. Drummer noted he took issue with fir. Belcher's comments and that he reiterated that the Committee requested minutes from October 1990 and the first response from ECDC wasn't until July 1991. Jim Currie noted that if the CD Committee was receiving the minutes regularly as they had requested, they would have known about ECDC's fund development strategy, could have learned about it from the minutes and, instead, only just learned about it this evening. Aid. Heydemann reiterated her request, noting that ECDC seemed to have an inability to respond to very reasonable requests and were concurrently asking for a great deal of money. She also requested a copy of the fund development strategy and added that she regretted that the Committee even had to ask. Aid. Rainey noted that while ECDC said it had reassessed its mission statement in October and were now going to proceed with it as such, the proposals submitted in this year's funding cycle were very similar to those submitted prior to readopting of the mission statement. Aid. Rainey questioned whether the proposals really lived up to ECDC's mission statement. ,Mr. Belcher responded that he thought they did. In response to Aid. Drummer, Chris Yonker noted and clarified that the Revolving Loan program currently did have enough funds remaining to fund all existing approved loans. Aid. Drummer noted that ECDC was requesting $160,000 for administrative costs, and an additional $125,000 to fund their loan program. He noted that if the past was any indication, the City could not reasonably justify $160,000 to issue one to two loans. He noted that the Committee had to remain objective and that their goal was to deliver community services. He agreed that there was a need for this and other services to be provided to the small business community, especially to minority businesses. He added that he was quite disappointed that this work was not getting done by ECDC in this way or in a reasonable time period. Jim Currie noted that he felt the whole issue was one of confidence in an agency and he did not feel that the Committee had that level of confidence in ECDC. Subcommittee Recommendation ##9: The agency should reach its stated goals. Aid. Drummer questioned whether ECDC has or was reaching their stated goals; Pam Walker responded that they were not. Subcommittee Recommendation #! l0: ECDC should revise their mission statement to reflect the current needs of the community. Aid. Drummer noted that it seemed to him that ECDC had changed their minds regarding their mission statement. Dexter Bailey noted that it seemed they had refocused and reorganized this statement. Aid. Drummer noted that the CD funds needed to be delivered to the community, to serve the community, and this was not being accomplished. He added that, as Chair, he could not make a motion, but wanted to ask for a motion from the Committee regarding whether or not there was a point to reviewing the proposals any further or a motion not to fund the agency proposal. Jim Currie noted that he would still like something to bolster his decision on the process, perhaps additional information to increase his confidence level. Mr. Belcher noted that ECDC's board was disappointed with their performance, but they have a plan to change their performance. This plan was not targeted for 1991, but the entire process was to be completed by June, 1992. It included severing ties with City of Evanston funding. Aid. Rainey questioned why the Committee should vote funds for what amounts to an interim program that does not even address the issues that are in ECDC's mission statement. She noted that, were a vote taken tonight, she would not vote in favor of the proposal. She added that the proposal should not be funded but that there was always room to do this type of project with another not -tor -profit agency that had it's act together. Aid. Drummer added that a motion to eliminate any project from funding consideration could be made at any time. Housing and Community Development Act Committee Special Meeting -Minutes Page Four *lovember 12, 1991 In response to a question from Aid. Heydemann, Aid. Drummer noted that ECDC could not come In for out -of -cycle funding. In response to a question from Aid. Heydemann, Mr. Belcher noted that he had no idea why the Subcommittee requests had not been dealt with in a timely manner. Aid. Heydemann noted that it was her understanding that it was not just ECDC, that was In danger of losing HUD funds, but also the City, were this issue not dealt with in an expedient manner. Aid. Drummer asked whether or not there would be a motion put on the floor; he noted that it was his recommendation not to fund ECDC's proposals this year. He then directed staff to look at the development of an in-house program run directly from the City Manager's office to undertake a similar function as ECDC had attempted to do. He added that he would like the City to look at how to develop minority business enterprise for construction projects, and how to get minority businesses involved in City purchasing. He added that the CD Committee's obligation was to the community of Evanston, which transcended any obligation to any agency. He surmised that it would be irresponsible not to deal firmly with this issue. Aid. Rainey agreed with Aid. Drummer's comments but noted that she was uncomfortable with having an in-house small business loan program run by the City of Evanston; however, she said she was adamantly in favor of developing a minority business ombudsman for minority venders. She added that this might alleviate a need for even having a loan program. She added that technical assistance programs could be run by EBIC and other existing agencies. In response to a question from Aid. Drummer, Chris Yonker noted that a later proposal could be submitted by the City of Evanston to run a program in-house, provided that citizen participation requirements are met; as such, they could potentially reschedule the December meeting to another date to entertain an additional project. Sam Favors questioned what impact the elimination of funding for ECDC would have on the community and was concerned about the void it would leave. Aid. Drummer noted that, currently, the agency didn't seem to be providing the service so it would not leave a major void. He added that he would also like to see a minority enterprise advisory committee in place for any City -run program as a way to achieve a checks -and -balances system. He added that it was important for the City to have a contingency plan for these services, especially if ECDC were not to be funded. Ald. Drummer reiterated that the rules provide that the Committee can drop proposals from consideration at any point during the Committee review process, that the Committee should not kid themselves, and should perhaps do just that. Aid. Rainey felt that this was a cruel way to go about this particular business, that it didn't make sense to send ECDC away with questions on future funding, and that they needed to make a clear decision unless other members of the Committee wanted additional information. In response to this, Aid. Drummer noted that the Committee would give ECDC's board of directors until the next meeting to provide the additional requested information, that he was very disappointed in their performance, and that no one wanted to see them succeed more than he had. Aid. Kent noted that his mind had already been made up, and that he was not concerned with the void, provided that the void would be filled as Aid. Drummer suggested. With no further discussion, the meeting adjourned at 8:32 p.m. Date: I/1 t7 o-. 15,199( Staff: V ;_Z1 H CWenet 4Y76-79 J DRAPT•NOT APPROVED HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, November 12, 1991 7:30 p.m., Room 2403 EVANSTON CIVIC CENTER MEMBERS PRESENT: Aid. Drummer, Ald. Heydemann, Aid. Kent, Aid. Rainey, Dexter Bailey, James Currie, Samuel Favors MEMBERS ABSENT: Jane Colleton STAFF PRESENT: Aiello, Anderson, Borys, Halford, Lufkin, Modaber, Terry, Wirth, Yonker OTHERS PRE5ENT: Youth Job Center: Ann Jennett, James Sibley, Evelyn Raden, Marcia Mead, Hattie Clark, HelenMattison, Yendis Gibson -King, Kenneth Whitney; Evanston/North Shore YWCA: Sandy Byrnes, Tara Cameron, Betty Korshak, Helen Wronski; CCLAF: Bill Kolen; Evanston Community Defender. Robert Roy, !Malcolm Sharp, Bill Parks; Family Counseling Service: John Buckley, Shirley Woods, Teri Melcher; FACE: Rev. Michael Curry; Lekotek: Marilyn Lederer, Therese Wehman PRESIDING OFFICIAL: Aid. Drummer, Chair CALL TO ORDER: Aid. Drummer called the meeting to order at 8:40 p.m. i. MINUTES OF OCTOBER 29, 1991 MEETING Aid. Heydemann made a motion to approve the minutes of the October 29, 1991 meeting as written; seconded by Jim Currie. The minutes were approved 7-0. 1I. COMMUNICATIONS/TRANSMITTALS A. List of FACE Board Members (Proposal #8). Accepted into the record by Aid. - Drummer. B. Miscellaneous Unified Budget Panel Materials for Youth Job Center (Proposal #9) and CCLAF (Proposal #5). Accepted into the record by Aid. Drummer. C. Copy of Comprehensive Housing Affordability Strategy (CHAS) (for Citizen Members of Committee Only). Accepted into the record by Aid. Drummer. D. Copy of Don Wirth's Memo Re: Levy Center Roof Replacement Project (Proposal #30). City Manager Eric Anderson brought to the Committee's attention the memorandum prepared by Don Wirth concerning the Levy Center roof (included in the Committee packets) as well as an additional memo from the City Manager to the Committee which addressed the two proposals, the Levy Center Roof (Proposal f130) and the Emerson C&NW Viaduct Painting (Proposal #16). Housing and Community Development Act Committee Minutes Page Two November 12, 1991 Mr. Anderson told Committee members that the City is faced with a very serious problem with the condition of the Levy Center roof. There is a serious leaking problem with the: roof and the possibility that, because of this leakage, critical structural problems may have developed. It's a serious problem that the City cannot allow to continue and needs to address immediately. While a proposal has been received from a roofing consultant to put a patch on the roof, the patch will be good for just one year and will do nothing toward improving the structural integrity of the roof. Therefore, Mr. Anderson recommended that the Committee consider funding replacement of the Levy Center roof at $ 150,000. The City chooses to defer the Emerson C&NW Viaduct Painting project until the 1993 funding cycle. Instead, the City is requesting that $1,500 be set aside for a design competition which will be matched with $1,500 from EVMARK. Committee members asked Mr. Anderson if he had any information on plans to relocate the Levy Center for additional development in the Research Park. It was pointed out that the City Council would be very reluctant to spend $ 150,000 to replace the roof on a building which was going to be moved or torn down in the next few years. Mr. Anderson felt that replacement of the roof should not be finked to the question of whether or not the Levy Center would remain at its current site. He said the City can choose to do nothing to the roof at this time; however, Mr. Anderson thought this would be an extremely serious risk. There may be circumstances in the Research Park plan in which the property on which the Levy Center is located will be needed for the logical development of the Research Park within the next five years and that decision may institute moving the Center. At that point, the City Council would be in a position to make a decision on the location of the Levy Center. Mr. Anderson said he did not ►- think that a decision to replace the roof on the building should decide or attempt to settle the issue of keeping or moving the Levy Center. III. IN-DEPTH REVIEW OF FISCAL YEAR 92/93 CDBG PROPOSALS FOR PUBLIC SERVICES PROGRAMS Emergency Assistance Services (Proposal 1/3) Jay Terry, Director of Health and Human Services for the City, said that the $20,000 funding request for continuation of the Emergency Assistance Services program would go toward partial funding of a salary and benefits of one case worker's position, the balance to be paid from the General Fund. The Emergency Assistance program provides services to approximately 2,500 people per year. This has been a pretty steady number over the past three years, and expenditure levels for this program have remained fairly stable. However, in May or June of this year, Emergency Assistance staff began seeing a dramatic increase (about 20%) in the number of persons coming to Emergency Assistance for financial aid. Therefore, continued support for one of the staffing positions in - support of this program is very much needed. The Emergency Assistance program =_ provides short-term financial assistance such as food vouchers, rental assistance and utilities payments, which are provided to persons having a verifiable emergency. This type of assistance is provided to people who are experiencing an interruption in income. Many times the indivduals are in the process of establishing income sources, and the purpose of the Emergency Assistance program is to provide a kind of "bridge" until income payments from other sources begin. Housing and Community Development Act Committee: Minutes Page Three November 12, 1991 Evanston Community Defender (Proposal #4) Robert Roy, managing attorney for Community Defender, introduced board member Bill Parks, and social services counselor Malcolm Sharpe, to the Committee. Evanston Community Defender has been partially funded by the CDBG program for most of the program's existence. The agency provides comprehensive legal and social services and networking with social service agencies in Evanston to low -moderate income clients who have cases pending in the criminal justice system. All of Community Defender's clients live in Evanston; 100 0 are low -moderate income persons, and 40% of their clients are under the age of 19. The office is staffed by two attorneys and a full-time social worker. over the past several years, Community Defender has tried to leverage its funding sources. The program is also funded by the Unified Budget Panel, Evanston Community Foundation and the the Lawyer's Trust Fund of Illinois. Evanston Community Defender utilizes the CDBG funds for the core portion of its program. Mr. Roy explained that the 10% increase in the agency's overall budget reflects increased costs for salaries, cost -of -living allowances, and fringe benefits for staff. The recidivism rate for clients in the Community Defender program is 12%, which is lower than similar programs like this in Cook County. Evanston Legal Services (Proposal 0) CCLAF (Cook County Legal Assistance Foundation) Bill Kolen, managing attorney of the Evanstonoffice, discussed the CCLAF program which provides legal services in all areas except criminal law matters. CCLAF clients are Evanston, low-income individuals who are provided assistance in housing matters, social security benefits, unemployment assistance, and all other areas of civil law. The Evanston office is staffed by managing attorney ,Mr. Kolen, two staff attorneys, one paralegal, and one secretary. The 92/93 CDBG funding request is for $8,900. Some of the other funding sources for the agency include the federal government, Unified Budget F Panel, and the State of Illinois. Presently, CCLAF is pursuing two State of Illinois grants to provide legal services for children and adults in social security matters. CCLAF is also developing a volunteer network of attorneys who are willing to do pro Bono work. The CDBG funding will represent approximately 2% of the total agency buaget. The 12% increase in the agency's overall budget reflects the different levels of positions being a3signed to the Evanston office, such as a managing attorney versus a staff attorney; therefore, the total agency budget is reflecting the difference in the makeup of its staff. Battered Women's Shelter (Proposal #6) Sandy Byrnes, Secretary of the Board of Directors, brought the Committee up-to-date on activities at the Shelter. She said that the Shelter had been phased down for six weeks last summer, caused by the loss of funding from ICADV. Staffing was severely impacted, staff members were cut, volunteers were cut, and the Shelter had to reduce its number of available beds from 30 to 12. During this time, the Shelter had to turn away 127 women, together with their children (over 300 individuals). All legal and children's services had to be curtailed during that period, but the Shelter was able to continue all its other services. Housing and Community Development Act Committee Minutes Page lour November 12, 1991 Today, the Shelter is filled to capacity with 30 beds continually used. All positions have been filled (total 20 staff members), a volunteer network has been redeveloped with a total of 40 volunteers who work in all areas of the Shelter. On October 26, during National Domestic Violence Awareness Month, the YWCA Shelter sponsored a community -wide conference, called Our Children, Our Future, Toward a Non -Violent World. Over 40 participants met with state representative Jan Schakowsky and several area leaders who presented workshops in domestic violence awareness. Also during October, the Chicago Chapter of the American Medical Association aired a program on the Discovery channel concerning domestic violence and, in particular, the Evanston Shelter. Volunteers distributed over 2,000 domestic violence awareness flyers in English and Spanish in the North5hore area. Helen Wronski, Executive Director of the YWCA, has been appointed by the Illinois Department of Public Aid to the State Domestic Violence Advisory Council. ICADV has reviewed YWCA activities and financial management for the first quarter of this year and has found the YWCA to be in compliance in all areas. In particular, ICADV pointed out they were very impressed with the new computer reporting system the YWCA is using. The YWCA will be having a mid -year review in early January. Ms. Byrnes was happy to report to the Committee that the Shelter program is stabilized and, now that the Executive Director and staff no longer have to be concerned with the day-to-day issues, they can look more closely at broader issues such as public policy and advocacy. The 92/93 CDBG funding request for the Shelter will be $26,585. The CDBG grant will represent approximately 6% of the Shelter's overall budget. The grant will support salary and fringe benefits for the crisis line supervisor and one of the counselors. The YWCA Board of Directors is attempting to broaden its fundraising base. The YWCA experienced a drop-off in grants during the ICADV funding crisis at the Shelter. The YWCA is planning a major furid-raising program in December called "support a Child" campaign, a project funded in part by the Chicago Board of Trade and the Playboy Foundation. The YWCA has applied for an $18,000 grant from Northfield Township which will go toward funding an additional outreach worker for the township. The YWCA Board of Directors is currently investigating joining the Chicago Metropolitan YWCA network which would increase their capabilities in managerial and financial management. Benefits to be gained would be assistance in strategic planning, fundraising, and access to a wider range of funding resources. In conclusion, Nis. Byrnes thanked the Committee members for their support for the Shelter during its difficult past year. For the future, the YWCA is considering expanding its number of beds by 5 for a total capacity of 35 beds. This will involve relocating some of the Shelter staff members who are currently (all 20 of them) located in the Shelter facility building. For the long-range, with consolidation with the Metropolitan YWCA the agency will also be looking at other YWCAs in the interest of developing residential Shelter programs at other locations. Aid. Rainey urged the YWCA to look into Unified Budgeting Panel funding. She thinks it's a good additional funding source for this agency. In addition, Ald. Rainey asked that the YWCA provide the Committee with a total Shelter expenditure side of their budget so that she can see how the CDBG grant will fit into the overall Shelter budget. Housing and Community Development Act Committee Minutes Page. five Novcniber 12, 1991 YWCA Teen Development Program (Proposal V) Tara Cameron, Director of the program, and YWCA board member Betty Korshak discussed the teen program. Ms. Korshak pointed out that the crisis with the funding for the Shelter diverted the YWCA's staff and board member energies so much that they were unable to spend as much time as they would have liked in seeking alternate funding sources for the teen program. They are requesting a second year funding at the same level as last year ($15,750). In the eight months since the program has been in operation, ,Ms. Cameron has developed a strong and growing program. Beginning in January and continuing into 1992, the teen developed program will have a mentoring program component that was developing In coordination with the Northwestern Medical School. February will be Black History Month with an essay -writing program for 5th through 12th graders. The YWCA has obtained a number of sponsors who will be giving cash awards toward the program, such as Hecky's, NBD Bank, ECTV, Pioneer Press, Alpha Kappa Alpha Sorority, Fleetwood/Jourdain Center, School District 1165, and School District #202. On Saturday mornings, the YWCA will be holding sessions for a program called "Project Self -Sufficiency° with input and assistance from a professional black community services organization. In January, his. Cameron will be attending a program named "Operation Snowflake," a program for alcohol and drug prevention training for Junior High Students. In consolidating with the Metropolitan YWCA, the Evanston YWCA will be able to participate in a program called "SMART -Science, Math and Relevant Technologies" which fosters to develop teens with an interest in these skills. The YWCA also has a grant application in with the Evanston Arts Council for funding for Youth Around the World program. Currently, the Teen Development Program is serving a core group of 80 teens. Their goal for 1992 is to serve 125 girls. In addition to the drop -in center weekend conferences, three Junior High and one Senior High dances have been held at the YWCA. Ninety Senior High students attended a dance last week, and the YWCA has had 210 Junior High students at its three dances. Committee members recommended to Ms. Cameron that she go into the parks in an effort to let large numbers of girls who congregate there know about the Teen Program and its activities. During the school year, his. Cameron goes into the schools during lunch and talks with the kids. She has made visits to King Lab, Chute, and Nichols middle schools. She is also developing a group of teens who can spread the word about the program and its activities. Aid.0 Rainey requested information from the YWCA about the areas of the City in which teen �- program participants live, as well as information on the mentoring program, and copies of any brochures or other printed material about the Teen program. Ald. Rainey z expressed her disappointment that the YWCA is back for a second year of funding. Food Aid Center of Evanston (Proposal 118) Reverend Michael Curry summarized this proposal for the Committee. He told the Committee this is his last year as President of the agency and that the agency will have a new president, Rev. Tyrel Jackson of New Hope A.ME; Church. The Food Aid Center has been serving 19,000 individuals who are all Evanston residents. The program is run by a small staff with a large volunteer network for the food distribution and soup kitchen sites. Rev. Curry said that CDBG funded the agency for $21,000 this year and that the agency was able to raise over $ 13,000. Ald. Rainey asked FACE if they would submit a total budget for the agency showing total revenue and total expenditures for the agency and where the CDBG portion fits into it. Housing and Community Development Act Committee Minutes Page Six November 12, 1991 Youth Employment (Youth Job Center) (Proposal 119) Ann Jennett, Director of the Youth Job Center, introduced the YJC board and staff members present. Ms. Jennett said that CDBG has been a major source of funding for the Youth Job Center. Currently, CDBG funds cover 44% of the agency's budget. The need for the Job Center is very serious. They are seeing more and more clients and, in addition, the clients they are seeing are in more need of assistance from the Job Center than ever before. Ms. Jennett read an article to the Committee recently published in the Chicago Tribune addressing the jobless situation among the nation's youth. The funding request will pay for ralaries and expenses to maintain the Youth Job Center of f ice. Elderly Case %tanager (Family Counseling Services) (Proposal #10) John Buckley, Director of Family Counseling Services, introduced Elderly Case %tanager Terry Mulcher, and Shirley Woods, her supervisor who has been with Family Counseling Services for 14 years working with the elderly. 14ir. Buckley told the Committee that since the agency was able to hire Ms. Mulcher as the Elderly Services case manager, the agency has been very effective in reducing the time on the waiting list for Evanston seniors. All the program goals are being met and exceeded in some areas. The three -fifths time case manager works 21 hours a week. The increase in the funding request will enable Family Counseling Services to expand the case manager's position to a full-time one. Since hiring the case manager, the number of seniors on the waiting list has been reduced from 90 to 25. his. Woods explained the process for interviewing and assisting seniors in getting the type of services and assistance they need. Terry Mulcher told the Committee about one of her cases that she has and what she was able to do for the client. Aid. Rainey commented that this was intended to be a one-time start-up funded project. Project PART (National Lekotek Center) (Proposal 111 1) Executive Director Marilyn Lederer, and Associate Executive Director and Manager of the project Therese Wehman discussed the proposal. The goal of the project is to reach a younger age population -between birth and preschool age -who have previously not been served. In the project are components of play, advocacy and education. Lekotek is coming to the City CDBG program for funding for this project to replace state funding no longer available. The project includes referrals from School District #65 and Family Focus, as well as from Lekotek. Twenty-five percent of the families in the program will have children with disabilities; however, the program will serve both disabled and disadvantaged or at -risk children in the family. The CD funding request will cover approximately two-thirds the cost of the project. While Lekotek has chosen the Dempster/Dodge Shopping Center site in order to serve the low and moderate income . . population of Evanston, the agency will be doing a combination of target area and income verification to ensure that the project meets the requirements of the CDBG program. Hou.�ing arld Community Development Act Committee Minutcs Pagc Seven November 12, 1991 V1. CD/COMMITTEE COMMENTS There was no additional staff/committee comment. VII. CITIZEN INPUT There was no citizen input. VIII. ADJOURNMENT The meeting was adjourned at 11.30 p.m. Date: Staf is f7 ' 4 Y69-73 i DIZAI"r-NOT APPROVED k HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, November 19, 1991 6:30 p.m., Room 2404 EVANSTON CIVIC CENTER MEMBERS PRESENT: Aid. Drummer, Aid. Rainey, Ald. Heydemann (arrived at 7:00 p.m.), Aid. Kent, Samuel Favors, Dexter Bailey, James Currie, Jane Colleton MEMBERS A85ENT: None STAFF PRESENT: Judith Aiello, Charmain Borys, Paul D'Agostino, Stan Gosch, Tony Halford, Nicolctte Modaber, Catherine Powers, Robert T. Rudd, Johnetta Stevens, James S. Tonkinson, Chris Yonker OTHERS PRESENT: ECDC: Pamela A. Walker, Belinda Irby, James E. Belcher, Edward Sypinski; Evanston/North Shore YWCA: Deborah J. Steinkopf, Tara Cameron, Helen Wronski, Betty Korshak; Evanston Community Defenders Office Inc.: Bob Roy; Family Focus: Delores Holmes; CEDA/ENAW: Patti A. Anu; Lekotek: Marilyn Lederer; YJC: John 3. Kennedy, Dr. Yendis Gibson King, Helen :Mattison, James Sibley, Ann Jennett, Marcia Mead; Citizens: Jennifer Hahn, Kimberly Williams, Joe Levy, Jr., Carole Levy, Jean London, Rosemary '.wick, Rev. ,Mills Schenck, Sidney 7—wick, Dennis Newton, Gregory Lyons, Edward V. Vasham PRESIDING OFFICIAL: Aid. Drummer, Chair CALL TO ORDER: Aid. Drummer Called the meeting to order at 6:37 p.m. 1. MINUTES OF SPECIAL AND REGULAR MEETINGS OF NOVEMBER 12, 1991 Both minutes were moved for approval by Ald. Rainey, seconded by Joe Kent. The minutes were approved, 7-0. If. COMMUNICATIONS/TRANSMITTALS A. National Lekotek Center Responses to Committee Concerns (Proposal if f 1). Accepted into the record by Ald. Drummer. B. YWCA Responses to Committee Requests for Additional Information Regarding Teen Development Program (Proposal #7) and Battered Women's Shelter (Proposal #6). Accepted into the record by Aid. Drummer. C. Food Aid Center Response to Staff Comment Sheet (Proposal 1f8). Accepted into the record by Ald. Drummer. D. Spreadsheet of Final Unified Budgeting Panel (UBP) 92193 Allocations. Accepted into the record by Aid. Drummer. Housing and Community Development Act Committee: Minutes Page Two ' November 19, 1991 E. Recommendations on 92/93 Proposals from the following Commissions: Housing Commission, Economic Development Committee, Plan Commission. Accepted into the record by Aid. Drummer. 111. ADOPTION OF 1992 CD COMMITTEE MEETING SCHEDULE On a motion by Aid. Rainey and second by James Currie, the Committee approved 7-0 the proposed meeting schedule as submitted by staff. IV. FORMULATION OF COMMITTEE RECOMMENDATIONS TO CITY COUNCIL ON FUNDING OF CDBG PROPOSALS FOR THE 92/93 PROGRAM YEAR A. Summary of Available Funds for the 92/93 Program Year Chris Yonker called the Committee's attention to the revised proposal spreadsheet distributed that evening. The new spreadsheet reflects HUD's initial estimate of the City's grant amount for next year; staff received the estimate in Tuesday's mail. The entitlement amount will be $ 1,753,000, up only 0.6 a over the current year. When added to the estimated $20,000 in metro reallocated funds, $70,094 in prior year program reallocations, and an estimated $180,000 in program income, the City will have approximately $2,023,094 in available funds to distribute in 92/93. Mr. Yonker also explained to the Committee the two methods that are available to determine the cap limitation on the Public Services category. The Committee agreed to use Method B with an estimated cap of $292,950, although recognizing that the Committee may not fund this category up to the limit. B. Final Reallocations of Unspent Funds from Previous Years' Projects Ald. Rainey moved, seconded by James Currie to approve the list of reallocations totaling $70,094 as presented by staff; motion carried, 7-0. Aid. Heydemann arrived at this time. C. FY 92/93 Budget Allocations Aid. Rainey made a motion, seconded by Samuel Favors, to accept the following recommendations for CDBG funding in FY 92/93: RECOMMENDATION ADMINISTRATION/PLANNING 1. CDBG Administration $304,628 2. Fair Housing $82,695 PUBLIC SERVICES 3. Emergency Assistance Services $20,000 4. Evanston Community Defender $72 850 5. Evanston Legal Services (CCLAF) $75,000 6. Battered Women's Shelter (YWCA) $25,695 — Housing and Community Minutcs Page Three November 19, 1991 Development Act Committee RECOMMENDATION PUBLIC SERVICES (Continued) 7. Teen Development Prograin (YWCA) $15,750 S. Food Aid Center of Evanston $30,000 9. Youth Employment (Youth Job Center) $909500 10 Elderly Case Manager (Family Counseling) $17,779 11. Project PART (Lekotek) NO FUNDING ECONOMIC DEVELOPMENT 12. Neighborhood Storefront Improvements $50,000 13. Downtown Facade Improvements $40,000 14. Small Business Center Administration (ECDC) NO FUNDING 15. Commercial Revolving Loan Fund (ECDC) NO FUNDING Commercial Loan Fund Income (See ULO, #43) 16. Emerson C&NW Viaduct Painting Design $1,500 17. Let's Talk $65,500 NEIGHBORHOOD REVITALIZATION: CAPITAL IMPROVEMENTS 18. Curb/Sidewalk Replacement Program $80,000 19. Viaduct Pavement Replacement/Simpson NO FUNDING 20. Alley Resurfacing (3 alleys) NO FUNDING 21. Street Paving-Lemar/North of Church NO FUNDING 22. Street Paving-Grove/West of Pitner $100,000 23. Street Paving-Custer/South of Greenleaf NO FUNDING 24. Alley Extension/Land Acquisition $10,000 25. Alley Paving -East of Jackson/South of Foster NO FUNDING 26. Alley Paving -East of Jackson/North of Foster NO FUNDING 27. Neighborhood Business District Banners $15,000 29. Fleetwood/Jourdain Window Replacement NO FUNDING 29. Fleetwood/Jourdain Entryway Rehab $15,000 30. Levy Center Roof Replacement $150,000 31. Fitzsimons Tennis Court Restoration $10,000 32. Clyde/Brummel Park Restoration $48,000 33. Ridgeville Park District (Withdrawn) NO FUNDING AGENCY BUILDING REHABS 34. Community Center Improvements (Family Focus) $46,830 35. Child Care Center Rehab $14,701 HOUSING 36. �,,linor Repairs/Painting Program (ENAW) $150,000 37. Single-Family/Multi-Family Rehab Construction Funds NO FUNDING Rehab Loan Fund Income (Est.) $160,000 38. Rehab Construction Administration $130,276 39. Rehab/Property Maintenance Admin. $105,753 40. Housing Code Compliance Program $61,948 41. Relocation .assistance Fund NO FUNDING 42. Home Security Lock Program $8,000 OTHER 43. Project Contingency Fund (ULO) $154 199 TOTAL $2,084,094 Housing and Community Development Act Committee Minutes Page Four November 19, 1991 Amendments were made to Aid. Rainey's budget recommendations as follows: S. Food Aid Center $25,000 James Currie made the motion, seconded by lane Colleton, to fund Food Aid Center at $25,000; motion carried, 8-0. The Committee commented that FACE had been requested to present revised budget information and had not done so; therefore, they felt that the reduction In the amount awarded was justified. 9. Youth Employment $95,500 A motion was matte by Mr. Favors, seconded by Aid. Rainey, to fund this agency at their original request; motion carried, 8-0. The Committee felt that this was a worthwhile program serving a need in the Evanston community. 11. Project PART $12,000 Dexter Bailey motioned to fund the National Lekotek request at $12,000; seconded by lane Colleton. Motion carried, 8-0. 17. Let's Talk $75,500 A motion was made by Dexter Bailey, seconded by Mr. Favors, to fund this agency at their original request; motion carried, 8-0. 19. Viaduct Pavement Replacement/Simpson $30,000 Motion made by Aid. Heydemann, seconded by her. Currie, to fund this project at $30,000; motion carried, 5-3. 24. Alley Extension/Land Acquisition $ 10,000 Aid. Kent moved to divide this appropriation ($10,000) evenly between two projects: (1) relocating a utility pole in the alley to allow for easier access by sanitation vehicles ($5,000); and (2) cleaning up debris and removing brush along the Lemar Avenue right-of-way north of Church Street ($5,000). The latter allocation would be in lieu of paving said segment of Lemar as requested in Proposal #21. 27. Neighborhood Business District Banners $10,000 _ Notion made by Mr. Bailey, seconded by Jane Colleton, to fund this program at $ 10,000; motion carried, 8-0. The Committee wanted to make sure that all target area neighborhood districts, if they chose, could benefit from this - program, and not to just single out the Noyes Business District. 28. Fleetwood/Jourdain Window Replacement -0- The Committee decided not to fund this project this year. Ald. Rainey indicated she had spoken with Building Operations and was told that this project was not so urgent and could wait until next year. The Committee indicated that this proposal would be given high consideration the next funding cycle. Housing and Community Development Act Committee t minutes Page Five November 19, 1991 30. Levy Center Roof Replacement -0- A motion was made by Dexter Bailey, seconded by Jim Currie, not to fund this proposal. The Committee discussed at great length the problems with the Levy Center and the replacement of the roof and were quite concerned about the seniors who occupied that space, and the programs that were held there. They believe while the Levy Center is a worthwhile program, it was not feasible to spend that money on a building that is being considered for demolition. Motion carried, 5-3. 34. Community Center Improvements $50,000 Ald. Kent made a motion, second by Ald. Heydemann, to fund the Community Center Improvements at Family Focus; motion carried, 5-3. The Committee expressed their concerns with continued funding for the Family Focus building maintenance. They did not want to see CDBG funding continually used for that purpose and felt that CDBG was primarily used to fund maintenance and repair for the Family Focus building. Delores Holmes addressed the Committee, explaining that the agency did receive funding from other sources for that purpose; however, they acknowledged they had requested funding for maintenance of that building for the past two years. The Committee agreed that, while funding Family Focus at $50,000, Family Focus could use that money at their own discretion. They could make the needed repairs, whatever repairs they could make, and prioritize the repairs listed in their proposal. The Committee's primary concern was to complete the replacement of the ceiling tiles. 36. Minor Repairs/Painting {ENAW} $155,000 Ald. Rainey amended her motion to increase the allocation for this program to $155,000; amendment was accepted by the seconder of the main motion, Mr. Favors. 38. Rehab Construction Administration $145,000 Aid. Rainey amended her motion to increase the allocation for this proposal to $145,000; amendment was accepted by the seconder of the main motion, Mr. Favors. 43. Project Contingency Fund ULO: $30,000 MBE: $143,305 TOTAL: $173,305 Jane Colleton made a motion, seconded by Ald. Heydemann, to leave $30,000 in the ULO category and to allocate up to $143,305 for a city -operated 1IBE - assistance program; motion carried, 8-0. The $+30,000 is comprised of $10,000 for actual CDBG program contingencies and $20,000 from ECDC's program _= income from both their housing rehab and commercial revolving loan portfolios. The Committee will determine the final use of the $20,000 in income at the December 17 meeting. Jane Colleton wanted to go on record stating that she was not sure if the Committee could allocate a certain amount of money for a program that did not exist at this time. The Committee assured her that they were within their rights to do so. Judith Aiello indicate❑ to the Committee that staff would have a proposal for the city -sponsored NIBE project for the Committee's review by the December 17 public hearing. _ Housing and Community Development Act Committee Minutes Page Six November 19, 1991 Vote on Aid. Rainey's original motion, as amended: motion carried, 8-0. Spreadsheet of budget recommendations as approved by the Committee is attached to these minutes. V. CD STAFF/COMMITTEE COMMENTS Chris Yonker congratulated the Committee on their balanced 92/93 CDBG program budget. VI. CITIZEN INPUT There was no citizen input. VII. ADJOURNMENT The meeting was adjourned at 10:35 p.m. The next meeting, which Is a public hearing on the CD Committee's funding recommendations, was rescheduled from December 10 to December 17, 1991 at 7:30 p.m. in Room 2403. Date: Staff: Attachment 4YS1-8d r i I As of 11/19/91 PRDJEC7/PROGRAM NAME ADMINISTRATION/PLANNING 1. COBG Administration 2. Fair lious ing 1992 CAP: $390,600 (Est.) PUBLIC SERVICES 3. Emergency Assist. Services 4. Evanston Community Defender S. Evanston legal Services 6. Battered Women's Shelter 7. Teen Development Program 8. Food Aid Center of Evanston 9. Youth Employment 10. Elderly Case Manager 11. Project PART 1992-1993 CDBG PROGRAM PROPOSAL SUMMARY , FINAL FY 1991 FY 1991 FY 1992 CO COMMITTEE CITY MANAGER'S CITY COUNCIL REQUEST ALLOCATION REQUEST RECOMMENDATIONS RECOMMENDATIONS APPROPRIATIONS PROJECT/PROGRAM SPONSOR 10/9/90 1/28/91 10/15/91 11/19/91 1/1/92 1/27/92 City Planning Department Human Relations Commission SUBTOTAL: Funds to be cut: $ 291,092 $ 289,275 76,108 79.541 NIA N/A City Health -Human Svcs, Dept. 28,000 Community Defender 81,839 Cook Co. Legal Asst. Foundation 8.000 Evanston/North Shore YWCA 31.060 Evanston/North Shore YWCA 18.400 FACE 30.100 Youth Job Center 91.222 Family Counseling Services 20.770 National tekotek Center -0- SUBTOTAL: N/A 1992 CAP: $265.950 (Method A -Est.) Funds to be cut: $292.950 (Method 8-Est.) ECONOMIC DEVELOPMENT 12. Neighborhood Storefront Impr. City Planning Department -0- 13. Downtown Facade Improvements City Planning Department 100,000 14. Small Business Center A63in. Ev. Comm. Devel. Corp. (ECDC) 223.20) 15. Commercial Revolving Loan Fund Ev. Comm. Devel. Corp. (ECDC) -0- Commercial Loan Fund Income ECDC (Estimate) N/A 16. Emerson CA14W Viaduct Painting City Engineering Department 150,000 17. Let's Talk Youth Job Center -0- SUBTOTAL: N/A 3Y3 18.000 68.936 7.100 25,685 15.750 21,029 83,871 17,779 -0- N/A Method A: Method 0: -0- 60,600 183,201 -0- N/A -0- -0- N/A 312.628 82.695 395,323 (4,723) 20,000 75.850 8.900 25.685 15.750 35,000 95,500 30,860 12,000 319.545 (53,595) (26,595) 60,000 80.000 160,000 125.000 20,000 1,500 75.500 522,000 304,628 82.695 387,323 20.000 72.850 7.500 25,685 15,750 25.000 95,500 17,779 12.000 292,064 50.000 40,000 0 0 0 1.500 75.500 167,000 As of 11/19/91 FINAL FY 1991 FY 1991 FY 1992 CO COMMITTEE CITY MANAGER'S CITY COUNCIL REQUEST ALLOCATION REQUEST RECOMMENDATIONS RECOMMENDATIONS APPROPRIATIONS I PROJECT/PROGRAM NAME PROJECT/PROGRAM SPONSOR 10/9/90 1/28/91 10/15/91 11/19/9) l/l/92 1/27/92 NEIGHBORHOOD REVITALIZATION CAPITAL IMPROVEMENTS 18. Curb/Sidewalk Replacement Program City Engineering Department 100.000 80,000 1001000 80,000 19. Viaduct Pvmnt. Replace./Simpson City Engineering Department 30.000 -0- 30,000 30,000 20. Alley Resurfacing (3 alleys) City Engineering Department 30.000 .0- 30,000 0 21. Street Paving-Lemar/N, of Church City Engineering Department -0- -0- 35,000 0 22. Street Paving-Grove/W. of Pitner City Engineering Department -0- -0- 150,000 100.000 23. Street Paving-Custer/S. Greenleaf City Engineering Department -0- -0- 102.000 0 24. Alley Extension/Land Acquisition City Planning Department -0- -0- 10,000 10,000 W. of Jackson/S. of Foster 25. Alley Paving: City Planning/Engineering Depts. -0- -0- 115,000 0 E. of Jackson/S. of Foster 26. Alley Paving: City Planning/Engineering Depts. -0. .0- 53.000 0 C. of Jackson/N. of Foster 27. Nbrhd. Business District Banners City Planning Department -0. -0- 15,977 10,000 28. Fleetwood/Jourdain Window Replace. City Building/Recreation Depts. -0- -0- 110.000 0 29. Fleetwood/Jourdain Entryway Rehab City Building/Recreation Depts. -0- -0- 15,000 15.000 30. levy Center Roof Replacement City Building/Recreation Dept$. -0- -0- 150.000 0 31. Fitzsimons Tennis Ct. Restoration City Parks Department 10,000 -0- 10.000 10.000 32. Clyde/Brummel Park Restoration City Parks Department -0- -0- 48,000 48,000 33. Ridgeville Park Revitalization Ridgeville Park District -0- -0- WITHDRAWN SUBTOTAL: N/A N/A 973.977 303.000 AGENCY BUILDING REHABS 34. Community Center Improvements Family Focus/Our Place 79,662 50.000 62,228 50,000 35. Child Care Center Rehab Evanston Child Care Center -0- .0- 14.701 14.701 SUBTOTAL: N/A N/A 76.929 64,701 HOUSING 36. Minor Repairs/Painting Program CEDA/Evanston Neighbors at Work 197,164 177,164 155,169 155,000 37. S-F/M-F Rehab Construction Funds City Housing Department 250,000 214.03 50,000 0_ Rehab Loan Fund Income (Est.) City Rehab loan Repayments N/A N/A 160,000 160,000 38. Rehab Construction Administration City housing Department 122,950 123,514 150,276 145,000 39. Rehab/Prop. Main. Administration City tiousing Department 100,642 99.857 107,753 105,753 40. housing Code Compliance Program Cei;y tbusing Department 59.310 57.938 121,142 61.948 41. Relocation Assistance Fund City Housing Department -0- -0- 25.000 0 42. Home Security lock Program City Police Department 10.000 10,000 81000 8,000 SUBTOTAL: N/A N/A 777,340 635.70) OTHER 43. Project Contingency Fund (UtO) City Planning Department 60,000 13,447 60,000 173.305 1992 GRAND TOTAL REQUESTS: 3,125,114 2,023.094 ; 1992 FUNDS AVAILABLE (Est.): 2,023,094 2,023,094 63Y4 1992 FUNDS TO BE CUT: 1.102.020 0 DRAFT -NOT APPROVED s � ` HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, December 17, 1991 7:30 p.m., Room 2404 EVANSTON CIVIC CENTER MEMBERS PRESENT: Aid. Drummer, Aid. Heydemann, Aid. Kent, Dexter Bailey, Jim Currie MEMBERS ABSENT: Aid. Rainey, Jane Colleton, Samuel Favors STAFF PRESENT: Judith Aiello, Tony Halford, Sally Lufkin, Catherine Powers, Robert R udd OTHERS PRESENT: Delores Holmes, Rachel Cohen, Family Focus; Robert Roy, Evanston Community Defender; Helen Wronski, Evanston/North Shore YWCA PRESIDING OFFICIAL: Aid. Drummer, Chair CALL TO ORDER: Aid. Drummer called the meeting to order at 7:35 p.m. 1. MINUTES OF NOVEMBER 19, 1991MEETING Aid. Heydemann moved that the minutes of the November 19, 1991 meeting be approved as written; motion seconded by Jim Currie. The motion carried, 5-0. IL COMMUNICATIONS/TRANSMITTALS A. Copy of Transmittal to City Council Re: Preliminary Funding Recornmendations Aid. Drummer suggested holding discussion on the memorandum until the "Proposed Statement" was discussed. B. Housing Commission Minutes of October 24 and November 14 Meetings Accepted into the record by Aid. Drummer. Ill. PROPOSED 1992-93 COMMUNITY DEVELOPMENT BLOCK GRANT BUDGET A. Review of 92/93 "Proposed Statement of Objectives and Projected Use of Funds" Tony Halford said that the "Proposed Statement" reflects the funding recommendations made by the Committee at its November 19 meeting. He also pointed out that the $30,000 designated for ULO is included as a contingency amount in the Grove Street paving budget project, as HUD does not allow a separate category for ULO. B. Citizen Comment on "Proposed Statement" There was no citizen comment. Housing and Community Development Act Committee j 'Minutes ■ Page Two r- December 19, 1991 C. Committee Review of MBE/Small Business Assistance Proposal Assistant City Manager Judith Aiello reviewed a working draft for the �IMBE program for the Committee. Staff has discussed the proposal with Aid. Drummer, Aid. I<ertt and Aid. Washington and hopes to talk with Aid. Paden soon. One of the critical factors of the program will be to appoint an advisory committee which will formalize the program and finalize its goals and strategies. Committee members will be sought from recommendations of the City Council, CD and other committees as well as from the Evanston business community. It is hoped that some of the advisory committee members can be identified prior to %larch 1, 1992. The advisory committee will draw up a job description and hire a coordinator for the program. The program will concentrate on three areas: technical assistance, minority/women utilization and loan assistance. The budget for the program ail,�,-i ipproximately .$71,803 for administrative costs covering the salary and benefits for a coordinator and part-time secretary as well as allowing for professional services and consultants. $71,502 is set aside for a loan program, if it is determined there is a need for one. Aid. Heydemann said she was pleased to see needs assessment at the beginning of the prograrn. Aid. Heydemann made a motion to accept the proposal for the .MBE/Small Business Assistance program; motion seconded by Jim Currie. The Committee accepted the proposal, 5-0. D. Committee Decision an Use of 92/93 Prograrn Income from ECDC Commercial and Housing Rehab Loan Portfolios Jim Currie made a motion to allocate S15,0f10 from the ECDC Commercial and Housing Rehab roan Portfolio toward ECDC's legal expenses and $5,000 to the ULO fund. The motion was seconded by Dexter Bailey. 'Motion carried, 5-0. E. Committee adoption of 92/93 "Proposed Statement" Jim Currie made a motion to adopt the 92/93 "Proposed Statement" and forward it to the City Council for approval. Motion seconded by Dexter Bailey. The motion was approved, 5-0. W. CONSIDERATION OF PROPOSED 92/93 RE51DENTIAL ANTE -DISPLACEMENT AND RELOCATION ASSISTANCE PLAN A. Review of 92/93 Proposed Anti -Displacement Plan Staff said the Relocation Assistance Plan is a requirement of the CDBG program, the _ City has never had to implement the plan, and that the plan has not changed from last year. B. Citizen Comment on Plan There was no citizen comment. C. Committee :adoption of 92/93 Plan Aid. Heydemann made a motion to adopt the 92/93 Residential anti -Displacement and Relocation Assistance Plan. The motion was seconded by Jim Currie. %lotion carried, 5-0. Housing and Community Development Act Committee 1 Minut*'S Page Three December 19, 1991 V. CD STAFF/COMMITTEE COMMENTS There were no additional staff/Committee comments. VI. CITIZEN INPUT There was no additional citizen input. VII. ADJOURNMENT The meeting was adjourned at 8:10 p.m. Date: �ec•�w- zo, 199/ Staff: �? .— Attachment 4 Y88-90