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HomeMy WebLinkAboutMinutes 1991DRAFT ffL7Z APPRDYEI2 EVANSTON COMMISSION ON AGING Regular Meeting -- January 5, 1991 LLLff-ILzZ5- Present:_ Helen Leister, Donald Berry, Anne Knepper, Teresa Valdes, Margueite Mose, Grace Halperin, Catherine Spriegel, Barry Isaacson, Jane Punwani, Sally Mackert Presiding:._ Barry Isaacson, Chairperson atAff and clfficia ,a: Jane Volberding, Alderman Rochelle Washington "osts: Judith Herbert, Harriet Gillette, Anne Zitkovitch. Virginia Sampter, Prentis Bryson, MaryAnne McCudden I. Call to Order Chairperson Isaacson called the meeting to order at 9:45 a.m. II. Minutes The minutes of -December 1, 1990 were called.. Ms. Valdes made a motion, seconded by Ms. Leister tQ anp_roye ihi, mi nutag 3,g g2'A�s�-4nted Motion r-�a--i Fd III. Communications A. Chairperson's Report 1. Chairperson Isaacson began his report by asking Ms. McCudden and Mr. Bryson to come forward. On behalf of the Commission he thanked Ms. McCudden for 6 years of service including serving on 3 committees and serving as Chairperson of the Housing Committee. Mr. Bryson was presented with a service award by the Commission for his services on 2 committees and as Chairperson. Both Ms; McCudden and Mr. Bryson's terms have been completed with the appointment of Ms. Mose and Ms. Halperin. He asked Ms. Mose and Ms. Halperin to introduce themselves to the other Commission members. 2. Chairperson .Isaacson made the following; appointments: a. Ms. Valdes will serve as Chairperson of the Housing Committee. b. Ms. Halperin will serve on the Long Term Care Committee. I r ECoA-•1/5/91 Page 2 c. Ms. Mose will serve on the Intergenerational Committee. d. Two Community members -at -large for the Housing Committee are Ms. Herbert and Ms. Zftkovitch. e. Three Community members -at -large for the Long Term Committee are Ms. Gillette, Mr. Andrew Orr and Ms. Martha Cooper. 3, 'Chairperson Isaacson provided an overview of•the budget revision discussed with the Human Services Committee, how there was discussion of 5 options, the proposed revenue option and that the Committee seemed to receive the report favorably. Alderman Washington added that it was her impression that the review went well. She also explained that she will attend Commission meetings alternating with her other commitment. 4. Chairperson Isaacson also announced a change in the agenda to add discussion of the proposed sites for the new Senior Center, This concluded the Chairperson's report. B. Director's Report Chairperson Isaacson called upon Ms. Volberding for her report. Ms. Volberding distributed copies of the Mather Report sent in multiple copies to the Commission's office. She also announced that Evanston has been selected as a community for an ethnographic study, along with 4 other communities. by the SAA of the University of Chicago. It will involve select older adults who would be "followed" to permit the researcher to record a "normal" day. Those present endorsed the project. This completed the Director's report. TV. Unfinished Business A. 1989 Housing and Needs Assessment -- Report of Findings Chairperson Isaacson called attention to the report draft in the packet, asking Ms. Valdes to summarize the Housing Committee's actions. Ms. Valdes explained the collaborative method of writing the report, that it demonstrates the Commission's mandate of addressing the needs of older adults and that the Committee will work ,.o pursue the recommendations to the fullest. She asked Ms. Volberding to explain content changes 'made by the Committee also asking those present to offer their changes. After Ms. Volberding highlighted corrections, Ms. Mackert asked for more information on ..,-mesharing findings. The findings suggest homesharing is stili re_atively unknown and maybe viable for some people. Ms. "Iackert r_commended the ending report language to state as such. Ms. Nackert also recommended highlighting that which cannot be round in the survey - gaps in service, needs of the isolated, impaired or at -risk to ensure they get addressed. Ms Punwani commented on the precarious ECoA 1/5/91 Page 3 balance between health care and housing costs, suggesting .more attention to the $25,000 threshold. Ms. Mose and Dr. Berry suggested a recommendation to encourage homesharing, since many may still be reluctant. Alderman Washington commented that the findings show the need for more senior -specific housing. Ms. Halperin suggested encouraging planning to counter the anxiety and fear of aging and the future. Changes to reflect the comments were made and agreed by those present, after which discussion of the report's distribution took place. At a minimum, it will be shared with City Council and Senior service providers. Ms. Valdes also asked for input on how to get action on the recommendations. Ms. Mackert found 3 areas of action, the government, the service sector including housing professionals. and older adults themselves, including the Commission. Ms. Punwani then made a motion, seconded by Ms. Knepper to approve the report as amended, -ta self " !.a City Council Gild Eyans ton St%ninr Seryi rA Pro idern an, j tL devel nn a fit? an 4Lt action to senk Implementation - Q£ reCommendatfnns„ is thg report, Discussion. Plans for publicity which were discussed included holding a press conference, seeking an appearance on a news -type radio program, local cable and through- collaborative meetings with other agencies. A community newsletter for public education purposes was also discussed. Upon hearing no further discussion the question was called. Motion cirried. B. 1991-92 Budget -update Chairperson Isaacson stressed the need to continue to follow the budget not only of the Commission, but others which affect older adults. He asked Ms. Volberding to provide a timetable for budget reviews. Ms. Volberding explained that City Council 44-11 :meet to discuss the budget on Saturday January 12th and January 19th. If needed there will be a discussion on Saturday January 26th. At the January 14th Human Services Committee, there will be final review of Board and Commission .budgets. Alderman Washington stated it was important for the Commission to have a regular presence at Human Service and City Council meetings. Those budgets requiring attention may include the Commission, the Taxicab program, the Levy Center, the Senior Health Center and ambulance services, explained Ms. Volberding. Chairperson Isaacson called for volunteers to attend the budget meetings. Those present agreed that any testimony presented support all budgets for senior services and the Commission's December revision of its budget request. �'. Subsidised Senior Taxicab Program Chairperson Isaacson explained that a request for funding was submitted to Township officials. Ms. Volberding added that the -_ Administration and Public Works Committee is scheduled to discuss the FCoA - 1/5/91 Page 4 program on January 14th. If there is not enough time, the discussion will be on January 28th. Ms. Mose stated she would attend the meetings, as needed. V. New Business A. Senior Center Site Preference Chairperson Isaacson called attention to the memo in the meeting packet. Those present opened a discussion of each of the points for consideration, but focused upon public transportation access. parking, safety, community focal point and neighborhood impact. Chairperson Isaacson asked Ms. Volberding to use the chalkboard to note the discussion points. Parking considerations were discussed. Ms. Leister and Ms. Spriegel commented on the space available at the Civic Center. Dr. Berry described constraints at the Chicago Avenue site. Ms. Mackert described the recreational advantages of the Civic Center. Ms. Punwani pointed out the access to other businesses and services at Chicago Avenue. Chairperson Isaacson suggested that the aesthetics of each site could be integral as well. For some the park is attractive, for others the downtown is more appealing. Ms. Volberding described potential neighborhood concerns, relating phone calls to the Commission and City Manager's offices regarding sites. Ms. Spriegel and Ms. Mackert suggested that the Commission's primary mission is to ensure comprehensive services and that the location is not a primary issue as much as preserving the multipurpose center endorsed by City Council. Chairperson Isaacson recalled our mandate to represent the interests of all older adults and that services are to be preserved, regardless of the location of the center. Ms. Spriegel made a motion, seconded by Ms. Leister to reaffirm th—P UDMDr_t f= t.h:. dPvAlnnment at t " new Genior nantar Hit oxpanded "-- C p t.i oval a=jso 4 1 lat]ApOr Sarvi c2g a- d that tbjeL Civic Opntp" `1 tp ja prP+-rrad f�= _nu-h aL C-n ,-- Discussion. ids. Leister added the Civic Center would allow people to do City busine-cs a.d go to the senior center without making two trips. Dr. Berry emphasized the ability to do maJor community conferences by combining space at the Civic Center and the new center with expanded meeting rooms. There being no further discussion the question wan called. MQt do carried To track the activities associated with the development of the new center, Chairperson Isaacson called for volunteers to serve on an ad hoc senior center task force. Those Who volunteered are: Sally Mackert, Donald Berry, Jane Punaani, Anne Knepper and Ter.sa Vald=s. chairperson Isaacson asked Dr. Berry to serve as Task force chairperson. Those present. agreed that the task force be empowered To prepare the Commission report on site preference and to report at The meeting on January 23rd. ECoA - 1/5/91 B. Advanced Directives Legislation Page 5 Chairperson Isaacson called attention to the material in.the packet regarding legislation for advanced directives identification on driver's licenses. Ms. Spriegel made a motion, seconded by Ms. Valdes $r Cp .,�,.. -j . spon5nrshir by RepreLsentativa Schakopskv Q_;t a hf i f Whirlh WoUld r_a ate; cn th_- Stnta dive r' s 1 icPnse 3IId i dan .i f i ram?t-.i 01,L in_ per_M;_t adding information M advanC"d di rec .i vet_ inn CLr: i gd.- VI. Announcements A. Dr. Berry called attention to the wellness programs conducted by Evanston Hospital at the North Shore Senior Center. Fourth year medical residents take appointments with older adults to discuss health concerns. . Under the supervision of attending physicians from Evanston, they learn to work with older patients. With a new center, such a program might become available in Evanston. B. Visitors Comments Dr. Gillette commented that she look forward to working with the Commission. `III. Adjournment There being no further business, the meeting adjourned at 12:14 p.m. Respectfully submitted, Catherine Spriegel SYM:MIH-Jan.90-COA F Draft. Not Anoroved EVANSTON COMMISSION ON AGING Regular Meeting -- February 2, 1991 N .1 K U T E S Present: Marguerite Mose, Barry Isaacson, Stacy Sochacki Jane Punwani Donald Berry, Anne Knepper, Grace Halperin, Helen Leister, Catherine Spriegel Adina Romain p,residincU. Barry Isaacson, Chairperson Jane Volberding; Patrick Casey, City Collector's Office V o : Virginia sampter, LWV I. Call to Order Chairperson Isaacson called the meeting to order at 9:45 a.m. II. Minutes - January 5, 1991 The minutes of January 5, 1991 were called. Typographical errors were noted on pages 2 and 4. Upon hearing no other corrections, amendments or changes, Ms. Leister made a motion, seconded by Ms. Sochacki to avarove the minutes as corrected. Motion carried. III. Communications A. Chairperson's Report As most of the material is on the agenda, Chairperson Isaacson deferred his report. B. Director's Report Chairperson Isaacson asked Ms. Volberding to report on recent activities. Ms. Volberding began by thanking Commission members for their expressions of concern and support regarding family illness in Minnesota. She then reported on the following: 1. Speaking engagements/outreach efforts have been done by Ms. Volberding with the Evanston Kiwanis, McGaw Y and the DuPage AAUW. All were on advance directives and/or needs of the elderly. The Evanston Proivder's Exchange was held in January It is a quarterly meeting of service providers to older adults in Evanston. They are investigating the possibility of production of a community newsletter on aging issues. Fil BCOA - 2/2/91 Page 2 2. To call attention to the home -delivered meals program from the nutrition site at Fleetwood-Jourdain, the Oscar Mayer Weinermobile delivered Evanston's meals in the community. Ms. Volberding will share photos at the next meeting. 3. The Commission's ombudsman is integrally involved in providing assistance to residents at the Kensington, which will be closing voluntarily. Ms. Wanner is working with volunteers to interview each resident, if possible, to determine their preferences for transfer. She has collected information from ombudsmen in other areas to provide current information to residents, their families and/or guardian. The elderly and residents with a history of mental illness are those being moved first. Residents with developmental disabilities will be most difficult to transfer due to new OBRA requirements. They may be at the facility for up to 18 months. Ms. Wanner is also providing a new training group for the program supervisors who work with the DDs. 4. In her role as Northern Illinois Coordinator for the Long Term Care Campaign, Ms. Volberding will be meeting with Senator Paul. Simon in Springfield, February lath. On February 14thr the Campaign will deliver Valentines to congressional offices with the massage "Sweeten the lives of those who need Long Term care" and a candy dish. 5. With the once -a -week refuse collection scheduled to bogin in March, Ms. Volberding is preparing guidelines for an assistance program for older adults unable to manage the wheeled trash containers. The program will be administered by the Public Works Department. 6. Ms. Volberding shared a flyer on series at the Wilmette Public Library on understanding Alzheimer's Disease. This concluded Ms. Volberding's report. IV. Unfinished Business A. Senior Subsidized Taxicab Program - Status Report Chairperson Isaacson introduced Patrick Casey from the City. Collector's office and asked him to update the Commission regarding the taxicab program. Mr. Casey reported on the recent history of the program and discussions with the Administration and Public Works Committee. The primary issues of concern regarded the amount of subsidy and whether it would be a meter based or flat -rate system. Mr..Casey stated the Taxi Advisory Board was split regarding the meter or flat -rate system. They did recommend that the flat -rate coupon value be increased to $3.50. Ms. Mose added that she supported the increase of the passenger's share to $2.00. In addition to the City's subsidy increasing to $1.00, the Commission's J ECoA - 2/2/91 Page 3 proposal to the Township was accepted at $.5o per coupon, thus the $3.50/coupon rate could be met. Mr. Casey explained that with the new rate, the pro ram will also be open to all cab companies in Evanston{ thus an ayl-new registration and computer -based data system will be established. This will also permit tracking of certain information such as actual number of passengers/riders served per year. Questions were raised about the preference of meter -based over flat -rate. Mr. Casey explained that there were concerns with both, but it seemed flat -rate was preferred by a majority. Ms. Volberding added that the poll clearly indicated that older adults prefer the flat -rate. Chairperson Isaacson thanked Mr. Casey for his presentation. Upon hearing no ob'ections, Chairpperson Isaacson agreed to represent the Commission at the A & P W meetina. in favor of the vronosal summarized hy Mr. Casey. Those vresent agreed. B. FY 1991-92 CoA Budget Chairperson Isaacson explained that at the January 14, 1991 Human Services Committee meeting, during discussion of the City Manager's pro osed budget for Boards and Commissions, the budget proposed by t�e Commission was rejected by the Human services Committee and the City Manager's budget was endorsed. He added that the Committee instructed budget staff to work out adjustments with the Commission staff to make adjustments, where ppossible. Chairperson Isaacson discussed the conversation he had with Alderman Washington, ,lay Terry and Acting City Manager Bruce Zimmerman regarding the revenue option, explainingg that research on its precedence would be needed. Ms. 5ochacki made a motion, seconded by Ms. Romain to submit a request for a legal opinion on the ability of Evanston to assess a surcharge on 11censed long term care facilities, fqX the vurposed ofrfundina services of the ombudsman Proaram v d� ed to facilities similar to that done 12y the State pJ Ohio. Motion carried. Depending on the results of the research, the Commission would submit a recommendation that an ordinance be drafted and adopted, Chairperson Isaacson explained. It would result in a reduction in general revenue funding, but permit better implementation of Commission activity/services. C. Senior Center Site Selection - Update Chairperson Isaacson called on Don Berry, Chairperson of the Senior Center Task Force to provide an update on the meeting held January 23, 1991. Mr. Berry explained that speakers were limited to those representinggroups; that the Commission was the only one preferring the Civic Center, some expressed the desire to 4teep the ECoA - 2j2%91 Page 4 Levy Center where it is and other concerns. Because of the number of individuals wishing to speak out, a public hearing is scheduled in lieu of the regular Human Services Committee meeting on February llth, beginning at 7:00 p.m. in Council Chambers. Mr. Berry reviewed his own concerns for parking difficulties at the Chicago Avenue site, some of which were in the Commission's statement regarding the Civic Center. Chairperson Isaacson reiterated that the Commission's primary concern is to ensure that any new center be a comprehensive, multipurpose center as adopted in the program statement. Ms. Punwani raised concerns that the article in the Review gave the impression of more adversity that what actually occurred and asked whether the Commission should respond. Those present felt the Commission should avoid the emotionally -charged aspects and stick to its message of support for a mutlipurpose center. Those present then discussed who would be available to do presentations at the public hearing. Chairperson Isaacson encouraged others to speak out. He shared information with those present regarding a.phone conversation from Alderman Feldman, who asked if the Commission could assess space needs at the current center for the programs of the expanded center. Those present voiced strong opposition to such an exercise because of the potential of rekindling the fight for developing a center without services. They agreed that Alderman Feldman is strongly in favor a multipurpose center, but do not feel the concept is furthered by discussingoptions at the i current center unless or until such a decision s made by City Council. Ms. Sochacki then made a motion, seconded by Ms. Knepper to respectfully decline the Alderman's rectuest. to have the Chairperson M communicate with the Alderman but to continue to sUn ort the development of a multiouroose center regardless of -the location and to thank the Alderman for his on-aoina sunvort. Motion carried. V. New Business A. Committee Reports z= 1. Adult Day Ca a -- Ms. Sochacki reported that the last site visit is complete, that a group meeting with local day care providers has been set and that following the meeting, recommendations for an ordinance will be prepared. 2. Lone T. m C_ar a -- Ms. Sochacki reported an the last meeting there was major discussion of Kensington's closure, and the resident handbook pro ect. In response to questions, Ms. Sochacki exp lained that t�e handbook project is a way for Committee members to become more familiar with the facilities and is a way to assist facilities with the new ordinance. Wiz- ECOA - 2/2/91 Page 5 3. IHtergenerational. -- The next meeting is March 14th. Ms. Romain, with INVEST, has applied to the Rotary for a grant to help produce the Intergenerational newsletter. Ms. Romain also attended a meeting of the Community Service group at ETHS, which is planning a resource fair to get vtudents interested in volunteering with community agencies. Ms. Knopper reported that the ESO project is moving along, though the pre -concert discussion groups have not started. There were approximately Bo seniors and 7 students at the last concert. 4. Housina ---• Mr. Isaacson reported that the Committee has begun its plan to distribute the report through City Committees and agency meetings. Part of the plan is to target coups which can act upon the recommendations. An other planning mee?ing is set for February 14th to plan the Housing Commission presentation and press conference. If possible some meetings on the report will be held at senior housing buildings. As needed other committees of the Commission will be involved in work on the recommendations. B. Strategic Planning for the 90's Chairperson Isaacson called upon Ms. Volberding to begin the work on the strategic planning process. He asked that at the next commission meeting, a significant portion of the meeting be set aside for this topic. Those present agreed. Ms. Volberding called attention to the material previously sent to members. She reviewed the key points of strategic planning, pointing out examples of recent Commission activity that indicates now is a good time to begin. She explained the process is not a Buick-f.ixs rather it is a deliberate means to establish one's niche if there is one, she cautioned. Many questions will be difficult, but the first two exercises are designed to facilitate the thinking process. There are no wrong answers, but the group has to be prepared to work through different perspectives on the same issue. At the next meeting, the results of the first two exercises will be discussed. Ms. Volberding asked that members send in their "homework" before the next meeting, if possible. VI. Adjournment There being no further business, the meeting adjourned at 11:43 a.m. Respectfully submitted, DRAFT, NOT APPROVED Catherine spriegei,5ecretary SYM:CoA-MinFeb DRAFT, NOT APPROVED EVANSTON COMMISSION ON AGING Regular Meeting -- March 21 1991 Hi I N U T E S Present: Marguerite Mose, Stacy Sochacki, Harriet Gillette, Teresa Valdes, Donald Berry, Anne Knepper, Jane Punwani Adina Romain, Barry Ienacson Catherine Spriegei, Harry Mickelson (nonvoting$ Presidi,nci: Barry Isaacson, Chairperson staff: Jane Volberding Guest: Ralph Westphal I. Call to order Chairperson Isaacson called the meeting to order at 9:45 a.m. He introduced Dr. Gillette and -Mr. Mickelson as new members of the Commission. II. Minutes -- February 2, 1991 The minutes of February 2, 1991 were called. Typographical corrections were noted on page 1, 3 and 5, after which Ms. Sochacki made a motion, seconded by Ms. Knepper to aovrove the minutes as corrected. Motion carried. III. Communications A. Chairperson's Report Though on the agenda, Chairperson Isaacson provided a brief summary of the course of events concerning the expanded senior center. He reviewed testimony at both public hearings which seemed to reflect general dissatisfaction with both identified sites, whether it was from neighbors, businesses or patrons. The Human Services Committee agreed to the following: 1 Remove the Civic Center site from any further consideration. 2 Seek an extension of the agreement deadline to 1995. 3) Re-examine site criteria, especially parking/transportation, and 4) Reinvestigate possible sites, including the current one. Chairperson Isaacson reported that while there was much misinformation being presented, nevertheless persuasive arguments were made. He called for further discussion when this item comes up on the agenda. He called for the Director's Report. B. Director's Report "' Ms �olberding reported on the following: f ECOA-3/2/91 Page 2 1. Lois Campbell, wife of former Commissioner member Robert Campbell, passed away last week. Ms. Volberding attended the funeral mass on behalf of the Commission and sent memorial flowers. 2. Athena Ames, Director of the Levy Center retired this week. Ms. Volberding attended the party and presented a gift on behalf of the Commission. 3. End -of -year statistics show dramatic increases in Ombudsman activity due in part to the closure of Kensington. other activities are in line with expectations. Ms. Volberding reported that due to revised federal appropriations, the Ombudsman grant is expected to increase. once confirmed by the Illinois Department on Aging, this will ease some of budget pressures for this year only. 4. In the upcoming "Highlights" at least 3 articles will concern older adults and Commission activity. The taxi program changes will include re-registeration and new coupons. The CTA/RTA is requiring re -registration for all senior citizens, disabled persons and other special user patrons. Starting March to the end of August, people will have to bring 2 color photos and proof of age/ID. The commission's office may be asite for both registrations. The new once -a -week trash program, with the new cans includes a program to provide assistance to persons unable to handle the new cans. 5. on Monday, March 4th Ms. Volberding will participate as a member of the League of Women Voters -Illinois -Long Term Care Policy Action Group. The group is part of the LWV Elderhealth project. 6. Speaking engagements include: a - North Evanston Club/Levy Satellite b - St. Marks Guild c - oakton Community College guest lecturer d - St. Joan of Arc Seniors - Skokie e - Foster Club/Levy Satellite 7. The Council for Jewish Elderly Adult Day Care Center will have its opening reception Thursday, March 21st, 4-6 p.m. This concluded Ms. Volberding's report. IV. Unfinished Business A. Tani Program Status Report Chairperson Isaacson reported that the Commission's efforts to preserve the flat -rate system for the taxi program were successful. This included the proposal for the Township to support the program at 50 per coupon. Now valued at S3.50, older adults will pay $2.00, the City $1.00, Township S .50 for each coupon. Ms. Volberding added that start-up will be around the first of April. Ms. Mose added that V ECoA-3/2/91 Page 3 the program will be open to all Evanston cab companies. she summarized the position of the Taxicab Advisory Board, which now is turning its attention to the training component for all drivers, including the Commission's recommendation regarding service to older adults. B. Senior Center -- Status Report Chairperson Isaacson asked for further discussion on issues related to the senior center. Ms. Romain commented that there needs to be public education about senior centers including the Commission's support for multipurpose programs. Ms. Punwanz reiterated the need to counter the press's notion that we are adversaries in this process. Mr. Mickelson commented that it is logical and forward thinking to have a variety of services under one roof to ensure many are served, that this does not run counter to any one program. Ms. Mose added that sentiment to keep the center where it is has gained momentum. chairperson Isaacson suggested that the task force could meet to prepare a letter to the editor for the purposes of education on what is the Commission's role and general senior center issues. Mr. Berry asked for a.re-definition of the task force to include these activities along with those of design and site considerations for a multipurpose center. There was further discussion of the nature of a communication in the Review. Ms. Valdes suggested it be done soon to keep attention to the real issues. Others felt that a quick response might further the perception that there are adversaries in this issue. Mr. Mickelson suggested taking the time to ensure it is an educative, studied focus. Chairperson Isaacson requested Mr. Berry to pull the task force together to work on a piece for the media. Those present concurred. C. strategic Planning for the 190s - Phase I Chairperson Isaacson announced that after some delay, the Commission needed to undertake this effort to ensure its logical place in the network of older adult services in this community. He called upon Ms. Volberding to lead the Commission through the initial phase of this process. Ms. Volberding asked those present to go through the information sent in the meeting packet; that as each exercise is presented, there are no right or wrong answers; that answers will help the group begin to define its framework. She cautioned those present that this is not a process to start unless there is a strong commitment to see it through to its conclusion. Definitions of strategic planning were shared; to show that its the beginning of an organization's entire planning process which includes short and long -ranee plans; that strategic planning helps formulate the agency's mission statement. The process is a function of direction, not time. It provides the framework of what the agency wants to be at some future point in time. I ECoA-3/2/91 Page 4 Ms. Volberding pointed out that strategic lanning can help clarify goals and values and stay relevant to the future, in essence, forecast the future. There are risks involved but they can be used to empower or mobilize depending on the agency's driving force. A mission statement can be developed out of strategic planning because it is a framework that guides choices of the agency which determine its nature and direction. A series of exercises engaged Commission members in discussion of their individual and groupassessment of the Commission at the present time. At the conclusion, she gave those present another homework assignment with which to start next month's discussion. V. New Business A. Committee Reports I. ADC T-a—sk Force-- Ms. Sochacki reported that a focus group discussion with providers will take place later in the month, after which a draft of ordinance recommendations should be developed. 2. bona Term Care -- Ms. Spriegel reported that discussion of the Kensington closure was the main subject of the meeting. 3. Interaenerational. -- Ms. Romain reported that the next Intergenerational meeting is March 14th. She and Ms. Volberding have been involved in planning a community project fair at ETHS. 4. Housing --- Ms. Valdes reported on the presentation to the Housing Commission regarding the report of findings. She explained they asked for another meeting to discuss the report and recommendations in more detail. The next presentation will be to the Human Services Committee. B. 1991 Legislative Advocacy Efforts Ms. Volberding called attention to the legislation being proposed in Springfield and asked for Commission approval to submit comments, when appropriate, regarding select legislation. Those present agreed that with review by the Chairperson, such comment is an approved activity. As needed, Ms. Volberding suggested Commission members themselves submit comments. Ms. Volberding also reported on her conversation with Representative Schakowsky concerning the advance directive legislation proposals. VI. Announcements There were no announcements. FCOA-3/2/91 Page 5 VII. Adjournment There being no further business, the meeting adjourned at 11:45 a.m. Respectfully submitted, Catnerine spriegel, secretary Draft, Trot Aooroved SYM: Coa-Min--3/91 Dra f t , ILQt Anaroved EVANSTON COMMISSION ON AGING Regular Meeting - April 6, 1991 H I N U T E S_ Present: Stacy Sochacki, Margguerite Mose, sally Mackertr Grace Halperin, Harry Mickelson, Teresa Valdes, Harriet Gillette, Helen Leister, Catherine Spriegell Adana Romain, Jane Punwani, Harry Isaacson Presidina.- Harry Isaacson, Chairperson a staff: Jane Volberding Guests: Judy Herbert; Virginia Sampter, LWV I. Call to order Chairperson Isaacson called the meeting to order at 9:40 a.m. He welcomed the guests including Ms. Herbert who will become a Commission member as of the May meeting. II. Minutes - March 2, 1991 The minutes of March 2, 1991 were called. Typographical errors were noted after which Ms. Sochacki made a motion, seconded by Ms. Romain to aonrove the minutes as corrected. Motion carried. III. Communications A. Chairperson's Report Chairperson Isaacson stated that items about which he had comments are within the general business, thus deferred to the Director. B. Director's Report Ms. Volberding distributed thank you notes from Robert Campbell's family and Athena Ames. She provided information on the following: 1) The New Taxicab Program is underway. The Commission is now the registration office. About 2,100 notices were sent out to persons previously registered in the program. 2) Flyers concerning an Art Fair at the North shore Hotel on May 31rd, and the super Senior Day at the North Shore Senior Center on May 24th were shared. 3) The Retirement Research Foundation is hosting training for prospective applicants for its ENCORE grants. At least 2 organizations in Evanston are applying. ECoA-Minutes 4/6/91 Page 2 4) To provide further assistance with the CTA/RTA re -registration, the Levy Center is hosting the Secretary of State s office for the purposes of preparing state identification cards for people without a driver's license. SOS/ID day will be June 18th, 9:30 a.m. 2:30 p.m. 5) Changes in the monthly report format provide more detail regarding the program activity of the Commission. In March the average age of persons seeking assistance was 73 3/4 years of age. 6) Ms. Volberding announced upcoming presentations she will be doing regarding advance directives. 7) The City has been informed that the Kensington and Albany House facilities are now under the Resolution Trust Corporation's (RTC) ownership, due to the take over of the Savings and Loan which owned the properties. The RTC is the federal government unit handling the S&L bailouts. It is expected this take over will expedite the sale of the properties. It should not affect the day-to-day operations of either facility. The Kensington is proceeding with its voluntary closure. Ms. Wanner, ombudsman, and the program volunteers completed 127 interviews to ensure that the residents choices for their new homes were documented. This concluded the Director's report. IV. Unfinished Business A. strategic Planning for the 190s - Phase I Chairperson Isaacson called attention to the material in members' packets and asked Ms. Volberding to proceed with the process. Before beginning Ms. Volberding stated that after today Is discussion, the Commission had to decide: 1) if it will continue this process, and 2) if so, to select a group and facilitator from outside the organization. In discussion it was pointed out that a facilitator would not have biases or preconceived notions regarding the Commission. There was discussion regarding the size of the group, after which volunteers were sought. Chairperson Isaacson asked Ms. Mackert to chair the Task Force which will be composed of the following members: Ms. Halperin, Ms. Mose, Ms. Punwani, Ms. Romain, Mr. Berry and Mr. Isaacson. Ms. Mackert made a motion, seconded by Ms. Romain to authorize the Strategic Planning Tas A Force to contact the Executive Service Cora for the nurnoses of organizational consultation. Motion carried. ECoA-Minutes 4/6/91 Page 3 Ms. Volberding then proceeded to guide those present through more exercises, towards framing a mission statement for the 1990's and beyond. In discussion there was a majority opinion that while the Commission's operations are effective, its strategy or what the Commission does, is unclear to many. Rey topics for the values statement of the Commission hold that the independence, autonomy, self-sufficiency, dignity and growth potential of older adults in Evanston are to be protected and promoted; that the attainment and preservation of the quality of life of older Evanstonians be fostered; and that the Commission have the concern for the well-being of older adults. Discussion of services of the Commission revealed need for better definition of the services such as Information and Referral; Ombudsman; Planning Coordination; and Education. Advocacy was identified consistently. What was not clear to many was the identify of the consumer of these services. When -discussing the driving force of the Commission, the majority agreed that the social consciousness of Evanston and sense of community well-being were key motivations towards actions. The unique characteristics of the Commission, upon discussion seemed to revolve around its advocacy work. what also seemed to be revealed is that there is not enough exposure of the Commission to the general public, thus its stake and place in the community is not secure. There was further discussion of the needs to act upon this process, that community education and outreach is on -going. It was agreed that the Task Force would proceed from this point, with the expectation of the process taking 2--5 months. B. Legislative Advocacy Ms. Volberding provided an update on legislation concerning changes in the Nursing Home Care Act, Reverse Annuity Mortgages and the State's Aging Budget. As more information becomes available it will be shared. V. New Business A. Committee Reports 1. LTC -- Ms. Sochacki reported that the legal opinion on the surcharge has been delayed. The committee will start its resident handbook project next month. ECoA-Minutes Page 4 2. ADC Task Forge -- Ms. Sochacki reported on the focus group meeting with providers and that a draft report will be presented next month. 3. intergeneration—al -- Ms. Romain reported that INVEST received a $350.00 grant to coproduce the newsletter. A proposal has been submitted to the Murdough Foundation. INVEST is preparing a pamphlet to explain what older adults do when they volunteer in the schools. The Teen -Senior Prom pre -activities are underway. Ms. Punwani reported that the pizza party with ice breaker games was highly successful. A pre -prom dance lesson is the next activity. The prom is Saturday, May 4th, 6-9:30 p.m. The newsletter is in production and should be out within the month. 4. Housina -- Ms. Valdes reported that the Committee presented the report to Human Services, where good questions were raised. Presentations to other groups are being planned to continue the information dissemination and to spur on action towards the recommendations. IV. Announcements A. Upon review of the Super Senior Day activity, Ms. Mackert made a motion, seconded by Ms. Punwani to nominate Prentis Bryson as the Commission's Super Senior. Motion carried. B. Visitors Comments Those present appreciated the strategic planning discussion and offered comments on its process. VII. Adjournment There being no further business, the meeting adjourned at 11:25 a.m. Respectfully submitted, catnerine Spriegei, secretary Draft, Not Annroved 2:sym:CoA:MinApr91 Draft,,.Not ADDroved EVANSTON COMMISSION ON AGING Regular Meeting -- April 6, 1991 M I N R T E S Present: Stacy Sochacki, Marguerite Mose, Sally Mackerti Grace Halperin, Harry Mickelson, Teresa Valdes, Harriet Gillette, Helen Leister, Catherine Spriegel, Adino Romain, Jane Punwani, Barry Isaacson Presidi.nq_ Barry Isaacson, Chairperson Staff: Jane Volberding Guests: Judy Herbert; Virginia Sampter, LWV I. Call to order Chairperson Isaacson called the meeting to order at 9:40 a.m. He welcomed the guests including Ms. Herbert who will become a Commission member as of the May meeting. II. Minutes - March 2, 1991 The minutes of March 2, 1991 were called. Typographical errors were noted after which Ms. Sochacki made a motion, seconded by Ms. Romain to anorove the minutes as corrected. Motion carried. III. Communications A. Chairperson's Report Chairperson Isaacson stated that items about which he had comments are within the general business, thus deferred to the Director. B. Director's Report Ms. Volberding distributed thank you notes from Robert Camppbell's family and Athena Ames. She provided information on the following: - 1) The New Taxicab Program is underway. The Commission is now the registration office. About 2,100 notices were sent out - to persons previously registered in the program. -- 2) Flyers concerning an Art Fair at the North Shore Hotel on May 31rd, and the Super Senior Day at the North Shore - Senior Center on May 24th were shared. 3) The Retirement Research Foundation is hosting training for prospective applicants for its ENCORE grants. At least 2 organizations in Evanston are applying. - ECoA-Minutes 4/6/91 Page 2 4) To provide further assistance with the CTA/RTA re -registration, the Levy Center is hosting the secretary of State s office for the purposes of preparing state identification cards for people without a driver's license. SOS/ID day will be June lath, 9:30 a.m. - 2:30 p.m. 5) Changes in the monthly report format provide more detail regarding the program activity of the Commission. In March the average age of persons seeking assistance was 73 3/4 years of age. 6) Ms. Volberding announced upcoming presentations she will be doing regarding advance directives. 7) The City has been informed that the Kensington and Albany House facilities are now under the Resolution Trust Corporation's (RTC) ownership, due to the take over of the Savings and Loan which owned the properties. The RTC is the federal government unit handling the 5&L bailouts. It is expected this take over will expedite the sale of the properties. It should not affect the day-to-day operations of either facility. The Kensington is proceeding with its voluntary closure. Ms. Wanner, ombudsman, and the program volunteers completed 127 interviews to ensure that the residents choices for their new homes were documented. This concluded the Director's report. IV. Unfinished Business A. strategic Planning for the 190s - Phase I Chairperson Isaacson called attention to the material in members' oackets and asked Ms. Volberding to proceed with the process. Before beginning Ms. Volberding stated that after today's discussion, the Commission had to decide: 1) if it will continue this process, and 2) if so, to select a group and facilitator from outside the organization. In discussion it was pointed out that a facilitator would not have biases or preconceived notions regarding the Commission. There was discussion regarding the size of the group, after which volunteers were sought. Chairperson Isaacson asked Ms. Mackert to chair the Task Force which will be composed of the following members: Ms. Halperin, Ms. Mose, Ms. Punwani, Ms. Romain, Mr. Berry and Mr. Isaacson. Ms. Mackert made a motion, seconded by Ms. Romain to authorize the strategic Planninq Task Force to contact the Executive service Coro for the ❑urnoses of oroanizational consultation. Motion carried. ECoA-Minutes 4/6/91 Page 3 Ms. Volberding then proceeded to guide those present through more exercises, towards framing a mission statement for the 1990's and beyond. In discussion, there was a majority opinion that while the Commission's operations are effective, its strategy or what the Commission does, is unclear to many. Rey topics for the values statement of the Commission hold that the independence, autonomy, self-sufficiency, dignity and growth potential of older adults in Evanston are to be protected and promoted; that the attainment and preservation of the quality of life of older Evanstonians be fostered; and that the Commission have the concern for the well-being of older adults. Discussion of services of the Commission revealed need for better definition of the services such as Information and Referral -- ombudsman; Planning Coordination; and Education. Advocacy was identified consistently. What was not clear to many was the identify of the consumer of these services. When discussing the driving force of the Commission, the majority a reed that the social consciousness of Evanston and sense of community well-being were key motivations towards actions. The unique characteristics of the Commission, upon discussion seemed to revolve around its advocacy work. What also seemed to be revealed is that there is not enough exposure of the Commission to the general public, thus its stake and place in the community is not secure. There was further discussion of the needs to act upon this process, that community education and outreach is on -going. It was agreed that the Task Force would proceed from this point, with the expectation of the process taking 2-5 months. B. Legislative Advocacy Ms. Volberding provided an update on legislation concerning changes in the Nursing Home Care Act, Reverse Annuity Mortgages and the state's Aging Budget. As more information becomes available it will be shared. V. New Business A. Committee Reports 1. LTC -- Ms. Sochacki reported that the legal opinion on the surcharge has been delayed. The committee will start its resident handbook project next month. ECoA-Minutes Page 4 2. ADC Task Force -- Ms. Sochacki reported on the focus group meeting with roviders and that a draft report will be presented next month. 3. Interaenerational -- Ms. Romain reported that INVEST received a S350.00 grant to co -produce the newsletter. A proposal has been submitted to the Murdourh Foundation. INVEST is preparing a pamphlet to explain what older adults do when they volunteer in the schools. The Teen -Senior Prom pre -activities are underway. Ms. Punwani reported that the pizza party with ice breaker games was highly successful. A pre -prom dance lesson is the next activity. The prom is Saturda , May 4th,6-9:30 p.m. The newsletter is in production and should be out within the month. 4. Housinq -- Ms. Valdes reported that the Committee presented the report to Human Services, where good questions were raised. Presentations to other groups are beingplanned to continue the information dissemination and to spur on action towards the recommendations. IV. Announcements A. upon review of the Super Senior Day activity, t-is. Mackert made a motion, seconded by Ms. Punwani to nominate Prentis Brvson as the Commission's Super Senior. Motion carried. B. Visitors comments Those present appreciated the strategic planning discussion and offered comments on its process. VII. Adjournment There being no further business, the meeting adjourned at 11:25 a.m. Respectfully submitted, c:atnerine spriegei, secretary Draft, tNoot, Annroved 2:sym:CoA:MinApr91 DRAFT, Not ADDroved EVANSTON COMMISSION ON AGING Regular Meeting -- May 41 1991 M I N U T B A Present: Marguerite Mose, Harry Mickelson, Stacy Sochacki, Grace Halperin, Helen Loister, Anne Knepper, Harriet Gillette, Donald Berry, Catherine Spr.iegel, Adana Romain, Barry Isaaacson, Jane Punwani Presiding: Barry Isaacson, Chairperson Staff: Jane Volberding Guest: Virginia Sampter, LWV I. Call to order Chairperson Isaacson called the meeting to order at 9:40 a.m. II. Minutes -- April 6, 1991 The minutes of April 6, 1991 were called. Corrections were noted, after which Ms. Sochacki made a motion, seconded by Mr. Mikelson to aDnrove the minutes as corrected. III. Communications A. Chairperson's Report Chairperson Isaacson shared a letter from the Mental Health - Board commending Ms. Wanner for her services on behalf of the residents at the Kensington. Those present shared the sentiment. B. Director's Report Ms. Volberding shared the following information: 1. HCFA-California Action Names and addresses of those elected officials to whom to send letters of concern were distributed. 2. LTC Campaign - Information on action towards the campaign's goals was shared. Ms. Volberding explained that the MS Society has taken the matter on as a national priority gathering close to one million signatures on petitions calling for a national _ program to finance comprehensive Long Term Care. 3. A flyer on a Retirement program being held at Plaza on the Lake was shared. 4. The new address of the North Shore senior Center was distributed. Mr. Berry added that.the move will allow much more space for programs and parking. ECoA-5/4/91 Page 2 5. over 600 people have re -registered for the taxi program. Ms. Volberding extended her thanks to the hard work of the office staff, particularly Ms. Trotsky, executive secretary, and to the volunteers at the Levy Center. For Volunteer week flowers were presented to the taxi volunteers on behalf of the Commission. This concluded Ms. Volberding's report. IV. Unfinished Business A. Strategic Planning In absence of the 'Cask Force Coordinator Ms. Mackert, Chairperson Isaacson reported that the Executive service Corp (ESC) had been contacted. They need a written request of assistance. Ms. Volberding explained the composition and work of the ESC. Ms. Sochacki asked for clarification of the role of the task force and ESC. Mr. Isaacson explained it is to create recommendations toward the strategic plan. B. Legislative Advocacy Update 1. State Budget Advocacy Chairperson Isaacson called on Ms. Volberding to update those present on the state human services budget. Ms. Volberding shared information on the public hearing to be held on Monday, May 6 1991 at 9:30 a.m. and a bus rally on Thursday, May 16th in Springfield. There was discussion on the impact of the cuts locally, after which Ms. Knepper made a motion, seconded by Ms. Sochacki to submit a �r to oppose State Human Service budget cuts, that it support pUrnuit of a progressive form of income tax to better support services and that each member send individual letters citing their o_wn personal experiences. Motion carried. Ms. Knepper, Ms. Halperin and others stated they would attend the various events if possible. 2. Advance Directive Advocacy Ms. Volberding shared information on 2 bills, HB 1446 and SB 502 which address advance directives, one to create space on the drivers license to record one's possession of an advance directive, the other to create a registry to record one's directives with the Secretary -_ of State's office. There was discussion of the advantages of these identification/storage systems, after which Mr. Mikelson made a motion seconded by Ms. Mose to support both bills. Motion carried. V. New Business A. Committee Reports 1. Adult Day are -- Ms. Sochacki called attention to the draft report to the Human services Committee, sharing information on the history of the task force activity. There was discussion of how such an ordinance would effect current operations. Ms. Sochacki made a motion, seconded by Ms. Knepper to submit the report and recommendations to the Human Services Committee. Motion - carried, Ms. Volberding stated it would go before the Committee on June 10, 1991. f -'ECOA-5/4/91 Page 3 2. Long Term Care -- Ms. Sochacki, in commenting on the continuing monitoring of the Kensington, suggested the Commission pursue some form of major recognition of the volunteers activities in this special situation. Those present urged Ms. Sochacki to pursue an appropriate recognition, to which a motion was made by Ms. Sochacki, seconded by its. Punwani to nominate the volunteers for an apnroor.i.ate award. Motion carried. The Committee will also begin further revision of the LTC licensing Ordinance in light of OBRA. Ms. Sochacki shared a memo from the Law Department that gives the go ahead on the ombudsman surcharge. Lastly, the May eth meeting has been cancelled due to a lack of a quorum. 3. Inteaenerational -- Ms. Romain reported that the intergenerational "prom" is this evening, and should be nice. The symphony project ends with the May loth concert. There has been no .ward on the application to the Murdough Foundation for support for the newsletter. The newsletter is ready for distribution. Ms. Romain also shared information on her nomination for a national volunteer award. A volunteer at Park School was a runner-up, thus INVEST will receive a cash contribution from the national organization. The next meeting is May 9th. 4. Housina -- Mr. Isaacson reported on the Home Repair Fund which will be coordinated with Family Counseling Service. Good until September 30th, the program will grant up to $150 per household towards minor home repairs. The funds are from the Area Agency on Aging. The Committee also seeks support from the Commission to submit a statement on behalf of older adult housing issues to the Community Development Block Grant/Comprehensive Housing Affordability Strategy hearing. Ms. Sochacki made a motion, seconded by Ms. Romain to :authorize the Housing Committee to submit a statement to the CHAS hearing. Motion carried. Response's/comments on the zoning ordinance will also be submitted as needed. 5. Senior Center Task Force -- Mr. Berry reported that he has drafted some proposals for the task force, but until action regarding the Levy Center starts again, there is no pressing business. Chairperson Isaacson suggested getting the task force together to examine proposals and strategize its upcoming activity. A meeting for later in the month will be planned. VI. Announcements 1. Ms. Volberding announced that the RTA/CTA has changed requirements for re -registration, but there are still problems with access to photos and identifications needed to get the new IDs. 2. Ms. Volberding submitted the Commission's logo for the City sticker as next year will be the Commission's 15th anniversary. I S ECoA--5/4J91 Page 4 e VII. Adjournment There being no further business, the meeting adjourned at 11:45 a.m. Respectfully submitted, catnerine sprxegel, secretary DRAFT, Not Approved 2:CoA\Min-May91 DRAFT, Not, ARnroved EVANSTON COMMISSION ON AGING Regular Meeting -- June 1, 1991 Evanston Civic Center H I N U T E S Present: Grace Halperin, Stacy Sochacki, Harriet Gillette, M.D., Marguerite Mose, Teresa Valdes, Judith Herbert, Catherine Spriegel, Barry Isaacson, Adina Romain, Donald Berry Presidina: Barry Isaacson, Chairperson staff: Jane Volberding I. Call to Order Chairperson Isaacson called the meeting to order at 9:45 a.m. II. Minutes -- May 4, 1991 The minutes of May 4, 1991 were called. Ms. Sochacki made a motion, seconded by Ms. Herbert to avorove the minutes as presented. Motion carried. III. Communications A. Chairperson's Report Chairperson Isaacson provided a summary of testimony presented on behalf of the Commission at the "Comprehensive Housing Affordability Strategy" public hearing. In the 12 presentations besides that of the Commission, others raised elderly housing as a target group of concern. Chairperson Isaacson accompanied Ms. Leister at the 1991 May Gala at the Levy Center. He stated it was a nice event, well attended. Chairperson Isaacson will join Ms. Volberding on an upcoming edition of "Senator Art Berman's Forum" broadcast on Evanston Cable TV Channel 29, to discuss senior housing and other issues concerning older adults in Evanston. This concluded the Chairperson's report. B. Director's Report Ms. Volberding reported on the following: 1. Mr. Mickelson interviewed Ms. Volberding on the Evanston Cable TV Channel 29 program, "Our Town". They discussed the Commission and services for older Evanstonians. 2. The Suburban Area Agency on Aging holds its annual public hearing on its area plan on Tuesday, June 4 in Park Ridge. ECoA - 6/1/91 Page 2 Two other hearings in regions 1 and 2 will also be held next wook. Ms. Volberding will attend on behalf of the Commission. 3. on June 4 the Center for Applied Gerontology will host a lecture by Edward Rosenheim of the University of Chicago. 4. Referring to the Commission's monthly report, Ms. Volberding reported that the taxi program re -registration has been going quite well. As of June 1st 644 people had re -registered. It is expected that 1,000 will be registered in the program. Ms. Mose shared comments from residents in her building. Ms. Volberding stated the exchange of old coupons ended May 17th. This concluded the Director's report. IV. Unfinished Business A. State Budget Advocacy Chairperson Isaacson called attention to the material regarding the state's budget for aging services. He urged those present to contact local legislators, leaders of both Houses and the Governor. He asked Ms. Volberding to provide further information. Ms. Volberding summarized local advocacy actions, including the events with the Center for Public Ministry. Ms. Halperin stated she presented testimony at the hearing at the Center. Ms. Volberding reported that Ms. Knepper attended the bus rally in Springfield, meeting with several key legislators. There have not been any changes to the budget thus far. In Evanston, the effects of cuts would be at Family Counseling service and Home Delivered Meals from the nutrition site of Fleetwood Jourdain. Ms. Volberding also reported that legislation regarding advance directives was still moving through the General Assembly. V. New Business A. Committee Reports 1. Adult Day Care -- Ms. Sochacki reported that the task force has a report of recommendations to present to the Human services Committee as authorized by the Commission earlier this year. A draft was reviewed. Upon direction from Human Services, the Task Force will work with the Law Department on drafting an ordinance. They will present the report on Monday, June 10th. 2. Lang Term Care --- Ms. Sochacki reported that the Committee did not meet in May. She asked Ms. Volberding for an update on the closure of Kensington. Ms. Volberding reported that residents are being moved out slowly but surely. There have been some glitches, but the City and State agencies are working with facility staff to clear up snafus. Ms. Sochacki also reported on her investigation of special recognition options for the ombudsman = ECaA - 6/1/91 Page 3 volunteers. options at the State, Federal and local levels are being pursued. 3. Interaenepational -- Ms. Romain reported on topics discussed at the May meeting: a. Junior -Senior Prom - Approximately 140 people attended and though on -going coordination of activities was poor, everyone enjoyed themselves. This was the second year the YMCA sponsored the prom. The committee agreed to offer its assistance in coordinating the prom if one is held next year. b. Newsletter -- Approximately 400 copies have been distributed. As always photos are a good addition. INVEST received some grant money towards the newsletter. c. Evanston Symphony Intergenerational Outreach -- The last concert was May loth. Attendance by seniors was excellent, averaging 75 per concert. Teen attendance was sporadic due to weak coordination of their attendance and duties. If the symphony continues the project, a student liaison will be identified. d. PIE Volunteer Recruiting/Recognition --- Planning for an October event began. There was interest in having teachers attend to discuss the role of volunteers from PIE/INVEST. e. Other --- Mr. Berry and Ms. Mose reported on OASIS, now called Learning Together, at Northbrook Court. The name was changed due to some copyright infringement on "OASIS". 4. Housina -- Ms. Valdes reported that the Committee will be submitting comments on behalf of the Commission during the review of the proposed Zoning Ordinance. The Area Agency through the Senior Housing Alternative Project, is hosting a session on the Real Estate Tax Deferment Program on June 19th. Plans for further discussion of the Needs Assessment report were developed. The Committee is looking to expand its membership. 5. Senior Center Task Force -- Mr. Berry reported that a meeting is set for June 13th. The task force will discuss its preliminary, short and long term responsibilities related to the development of a new senior center. VI. Announcements, other Business Ms. Volberding reminded those present that representatives from the Secretary of state's office will be at the Levy Center Wednesday, June 18th, 9:30 a.m. - 2:30 p.m. to .issiie state I.D. cards %tich are used in lieu of a driver's license for people who don't drive. It is a necessary form of I.D. for obtaining a new RTA card. FCoA - 6/1/91 Page 4 , Ms. Halperin asked for an update on the HCFA/OBRA guidelines action in California. Ms. Volberding stated that the California action would not be repealed, but further attempts by HCFA to solicit changes to the guidelines from other states had been suspended. VII. Adjournment There being no further business, the meeting adjourned at 11:15 a.m. Respectfully submitted, Catherine Spriegel, Secretary Draf Not Approved 2:Sym:COA\MinJun91 DRAFT, Not Approved EVANSTON COMMISSION ON AGING Regular Meeting -- July 6, 1991 M I N U T E S PXesent: Grace Halperin, Stacy Sochacki, Marguerite Mose, Jane Punwani, Harry Mickelsen, Harriet Gillette, M.D. Anne Knepper, Donald Berry, Catherine Spriegel, Adina Romain, Barry Isaacson Presidinv: Barry Isaacson, Chairperson Staff: Jane Volberding Visitors: Jeanne Zimmer - League of Women Voters I. Call to order Chairperson Isaacson called the meeting to order at 9:33 a.m. II. Approval of Minutes - June 1, 1991 The minutes of June 1, 1991 were called. Ms. Sochacki made a motion, seconded by Ms. Knepper to approve the minutes a,�,,s aresented. Motion carried. III. Communications A. Chairperson's Report Chairperson Isaacson called attention to the memoranda of comments regarding the Zoning ordinance, explaining that the Planning and Development Committee is conducting a chapter -by -chapter review of the draft ordinance. Comments will continue to a submitted as needed. He called special attention to the "definitions" Chapter, as being most problematic. The Commission's appearance on Senator Berman's Forum is still being shown on Evanston cable channel 29. Ms. Volberding added that she had a tape of the program. Chairperson Isaacson announced that the Suburban Senior Housing Alternatives Project (SSHAP) has a suburban Cook County resource directory on senior housing available. The Commission has a copy, as it is a SSHAP model community. Chairperson Isaacson reported on the meeting held with representatives of Executive Service Corps regarding our strategic planning process. More will be discussed during that agenda item. This concluded the Chairperson's report. ECoA - 7/6/91 B. Director's Report Page 2 Chairperson Isaacson called upon Ms. Volberding for her report. Ms. Volberding reported on the following: 1. At the July Sth regular City Council meeting, City Manager, Eric Anderson will present information on the upcoming budget process. Members are encouraged to attend Council or view the discussion on City Cable, channel 33. 2. Members were encouraged to attend the reception for Mr. Anderson at Dawes House on Tuesday, July 9th, 7:00 p.m. 3. Calling attention to the monthly report, most objectives are within the expected level of activity, with I/R and direct assessment continuing to grow. 4. Calling attention to the memorandum at their desks for the meeting, Ms. Volberding commented that the Administration and Public Works Committee could be reviewing the information at its meeting July 8th. Ms. Mose and Mr. Isaacson plan to attend. 5. Ms. Volberding distributed the ASA Summer Series booklets for the Chicago week July 15-19. It will be held at U of I/Circle Campus. This concluded Ms. Volberding's report. IV. Unfinished Business A. Legislative Advocacy Update Chairperson Isaacson called upon Ms. Volberding to summarize legislation actions. Ms. Volberding stated that the state's budget for senior services is not settled due to the stalemate in Springfield. It is expected, however, that the final budget will have cuts in senior services that will have some impact on Evanston. Ms. Volberding added that it is not too late to contact legislators. She pointed out responses to Commission correspondence from Senator Berman, Senator Philip Rock and Representative Schakowsky. other legislation of interest to the Commission is held up due to the budget impasse. It includes: 1. HB 489 - Amendments to the Nursing Home Care Act regarding receivership, resident's rights information, and involuntary transfers or discharges. 2. HB 1446 - Now has the amendments suggested by the Commission to create space on the Driver's License for identification of an advanced directive. 3. HB 1644 - Creates a Senior Citizen and Low Income Home Renovaion Program w tz hin the Department of Commerce and Community Affairs. ECoA - 7/6/91 Page 3 4. Hs 1908 -- Started as a demonstration project to establish Adult Foster Homes. It now is a study bill, authorizing the Department on Aging and Department of Public Health to study the possibility of establishing such homes in Illinois. Questions were raised regarding the use of such homes, with suggestions on respite care faster homes, to be forwarded if such a study begins. S. sB 502 -- Amended to ut the Health Care Decisions Registry under the Department of Public Health. Mr. Mickelsen provided information on proposed national legislation to revise the Social Security benefits formula. It would bring benefits for those born between 1917-1926 to comparable levels provided others. Persons born during this period are known as "Notch babies" because of the gap in Social Security benefits. Mr. Mickelsen received correspondence from Senator Alan Dixon regarding the proposed legislation. Those present discussed the impact of the proposals. S. Strategic Planning Update Chairperson Isaacson explained that a meeting was held with 2 persons from ESC, Pat Sharpe and Bill Armstrong. They collected information on the services and activities of the Commission and what outcome the Commission expected from their consultation. Chairperson Isaacson explained they will prepare an agreemen, contract and fee schedule for the Commission's approval. It is expected that the project would take until January. The end result should then permit the commission to solidify the short and long range goals of its strategy. V. New Business A. Committee Reports 1. Adult Day Care Task Force -- Ms. Sochacki reported on the task force presentation to the Human Services Committee on June loth. The Human Services Committee authorized the Commission to draft an ordinance regulating adult day care. The Task Force will meet on July 23rd. 2. Long Term Care -- Mr. Berry reported on the first meeting held June 13th. There was a general discussion of the role fo the task force and what approach it should take. There was agreement among members that an update on service providers which would be located at the center was needed. Members also agreed that == representatives from other bodies were necessary for the task force T to create effective reports to the Human services Committee. Invitations are going out to the advisory bodies to those groups so each can have a participating member on the task force. The next meeting is July lath. ECoA - 7/6/91 Page 4 4. Housing -- Chairperson Isaacson reported that there was no meeting, but that presentations on the Housing Report are on -going. Ms. Volberding reported that 42 provider -representatives attended a meeting on June 28th at which the reported was presented. Favorable comments were received. Mr. Isaacson reported that the Committee is seeking to expand its membership to reflect real estate and financing professionals. zoning Ordinance concerns also address housing options and adult day care in private residences. A special meeting of the Committee may be called before September. 5. Intercenerational -- Ms. Romain reported that the Committee does not meet until September. Ids. Romain attended the Murdough Foundation annual luncheon where grant awards were announced. Of note are those to Pope John XXIII for an oral history project; to Dawes school for development of child day care and training for older adult workers in day care; to INVEST/PIE for development of a handbook for older adult volunteers in school settings; and, to the McGaw YMCA for a 3rd year of the prom. Recruitment and Recognition for PIE volunteers is being planned for October. Ms. Mose shared information on Learning Together, the program at Northbrook Court (Lord and Taylor's); Ms. volberding shared information on the volunteer Credit Service Project at Family Counseling Services. Ms. volberding serves on the Planning and Development board for the project. Those present reviewed the 5-year intergenerational plan and provided examples of how it is being implemented in the Evanston area. Ms. Punwani suggested that the education focus needs to be for all generations about each other. Ms. Romain then made a motion, seconded by Ms. Sochacki to communicate the Commission's acceptance of the concepts of the 5-Veaz plan, to hiahliaht examples of its implementation in Evanston, and to offer suggestions for chanves. Discussion. tor. Berry suggested that there be an evaluation process developed for the plan. Upon hearing no other discussion, motion carried. Ms. Romain asked Ms. Punwani and Ms. Halperin to assist in drafting the communication. VI. Announcements Mr. Mickelsen called upon the Commission to consider doing outreach on the benefits of cable TV for older adults, including the special prices for Medicaid (Green card) recipients and the information available on cable. Mr. Mickelsen commented on the travel bargains for older adults with AMTRAK and similar systems in Canada. He highlighted key features of his recent trip on the Empire Builder Train out west and Canada Rail to Fort Nelson in British Columbia. Of the 86 people in his tour group, only 2 were under 50 years of age. I. ECoA - 7/6/91 VII. Adjournment Page 5 There being no further business, the meeting adjourned at 11:20 a.m. Respectfully submitted, DRAFT, Not approved 2:CoA\Min7-91 catnerine Spriegei, secretary 0 DRAFT, NOT APPROVED EVANSTON C014MISSION ON AGING Regular Meeting -- September 7, 1991 Evanston Civic Center -- Room 2402 I I N9TFS present: Stacy Sochacki, Marguerite Mose, Judith Herbert, Teresa Valdes, Donald Berry, Anne Kenpper, Helen Leister, Sally Mackert, Catherine Spriegel, Adina Romain, Barry Isaacson Presidina: Barry Isaacson, Chairperson Staff: Jane Volberding, Carolyn Wanner, Jay Terry Guests: Robert Fickes, Ellen Butkus - Senior Connections (Reba Place Church) I. Cali to order Chairperson Isaacson called the meeting to order at 9:38 a.m. He welcomed visitors to the meeting. II. Minutes - July d, 1991 The minutes of July 6, 1991 were called. Corrections were noted as follows: TvaoaraDhical errors: page 3, IV A 3 Renovaion should be "Renovation" page 3, IV B agreemen should be "agreement" page 4, V 4, reported should be "report". Corrections: page'3, V 2, Lono Ter care should read'"Senior Center Tas. Force" Add: page 3, V 3, "Long Term Care" - Ms. Sochacki reported that the Committee met on June 12, 1991. They are continuing to review resident hand books and receiving reports on the resident transfers at the Kensington. Ms. Volberding added that there is new information regard the role of the RTC in the management of the facilities involved." Corrections: page 4, V 5, "Ms. Romain attended the Murdough Foundation annual dinner (not luncheon)... page 4, VI, "Canada Rail" should be BC Rail. There being no further additions or corrections, Ms. Sochacki made a motion, seconded by Ms. Mose to aonrove the minutes as corrected. Motion carried. ECOA - 9/7/91 III. Communications A. Chairperson's Report Page 2 Chairperson Isaacson reported on the following items that will be coming up on the agenda: 1. Strategic Planning -- A contract has been worked out with the Executive Service Corps to assist the Commission in preparing its strategic plan. 2. FY92-93 CoA Budget -- The Executive Committee met and prepared the budget found in the meeting packets. They also approved the proposal for the ombudsman Surcharge. 3. Zoning ordinance Review -- The Commission has submitted several comments to the Committee reviewing the proposed Zoning Ordinance. The process now appears to be taking longer than anticipated with review sessions extending into December. This concluded the Chairperson's Report. B. Director's Report Chairperson Isaacson called upon Ms. Volberding for her report. Ms. Volberding stated that following her report, Ms. Wanner{ Ombudsman, would present an activities report. Ms. Volberding reported on the following: 1. The Evanston Review contained a special report on Senior Housing and Retirement options. Extra copies may be ordered for those interested. Ms. Volberding is quoted in some of the articles. 2. Americans with pisabilities Lqt - Ms. Volberding distributed a fact sheet on the ADA to those present. 3. Uncomina Conferences/Meetings: a) "Arthritis Care" - September 14th - downtown b) Conference on Hispanic Elderly - September 19th - SOIC Bldg. c) Peter Jans Golf outing - September 21st - all day d) Discussion with State Legislators - New Trier Township - Sepptember 25th e) "Health to AT' Atlas Center, Chicago - October 17th f) Governor's Conference for the Aging Network - November 5-8 g) Dobson Plaza 25th Anniversary - September 19th 4. Ms. Volberding has been selected as a delegate to the Illinois Coalition on Aging. She will be attending the meeting in Bloomington on September 16th. ECoA - 9/7/91 Page 3 5. The Evanston Senior Service Providers Exchange holds its next meeting September 27, 1991 which will be its 1st Anniversary. 6. Ms. Volberding coordinated a Long Term Care Campaign forum with Congressman Marty Russo, in his district, as part of her responsibilities as the Northern Illinois Coordinator for the Campaign. 189 persons attended the event on August 28th. Testimony collected will be entered into the congressional Record. On September 5th a similar event was held in Springfield with Senator Paul Simon. About 50 people attended the hearing. senator Simon also agreed to submit the testimony into the public record. Senator Simon announced his plans to introduce LTC legislation. Congressman Russo already has a bill introduced, which is the "Universal Health Cgree Act". Those interested in tracking legislation are encouraged to contact Ms. Volberding. 7. The final report on the 1990 Illinois White House Conference on Aging is available. Ms. Volberding passed around a copy of the report. Those interested should request a copy. C. Ombudsman Report Ms. Volberding then called upon Ms. Wanner to provide the Ombudsman Program Report. Ms. Wanner reported on the following: 1. The program underwent grant compliance and program compliance audits in August. There were no findings of non-compliance. 2. The grant for federal fiscal year 92 is set at $14,000. The Commission's in -kind contribution, i.e., the value of the volunteer's services is S21,500. The grant establishes the number of clients and service units which will be expected. For the year ending September 30, 1991 the program will have handled approximately 101 complaints. There are 23 state -certified volunteers and 71 general Commission volunteers. Ms. Wanner reported that some volunteers may retire due to the closure of Kensington. Many of them have visited the facility for over 10 years. Of the certified volunteers, some may drop to general volunteers because they have not met the required on -going training requirements. 3. Regarding the Kensington, it has officially changed ownership, with the Mather Foundation purchase. Ms. Wanner met with Mark Tandez, the administrator for DSI, Inc. which operates the Campustown Developmental Center. It has the responsibility of caring for the remaining residents and finding new facilities for them. 65 of the remaining residents are involved in Day Programing offered by other agencies either on site or off -campus. Ms. Wanner has observed that most staff seem to be remaining and there is consistency in care delivery. Four St. Mary's Outreach volunteers continue to visit to provide Communion to residents requesting it. Ms. Wanner will have an increased presence over the next 90 days as required by the State Ombudsman Program when a facility changes ownership. COA-9/7/91 Page 4 4. The substate Ombudsmen have agreed to form a State Ombudsman Association. Ms. Wanner originated the concept, has drafted organizational by-laws and will probably serve as one of the first officers. The purpose of the Association is to have Ombudsmen recognized as part of the Aging Services Network, to participate in legislation advocacy efforts and to coordinate educational opportunities. Incorporation will be addressed in January. 5. The annual Ombudsman Volunteer recognition is being plannod for Saturday, September 28th. 6. Regarding the proposed Ombudsman surcharge, Ms. Wanner asked that the Commission consider keeping it low to not jeopardize the independence of the program. She asked the Commission to recognize the possible conflicts of interest that may arise. This concluded the staff reports. Those present thanked staff for their exemplary efforts on behalf of older adults. D. New Agency Presentation - Senior Connections Chairperson Isaacson invited Mr. Fickes and Ms. Butkus to join the group and present information on the new project, "Senior Connections". A fact sheet was distributed at the beginning of the meeting. Ms. Butkus and Mr. Fickes explained that Senior Connections is a new outreach program of Reba Place Church. It was awarded a S30,000 ENCORE award from the Retirement Research Foundation as seed money to create the program. Its main objective is to provide a weekly visitation/service to those older adults in South Evanston, initially, in their own homes, creating a bond between the volunteer providing the service and the older adult receiving the service. Services which may be provided include simple household tasks, escorts to shopping, yard work and simple repairs, meal assistance, companionship and transportation. In response to questions, it was explained that the volunteers will be drawn from throughout the community, not just Reba Place Congregation members. Ms. Butkus explained she is doing an outreach inventory to determine "who's doing what" so as not to duplicate but rather to fill the gaps. she envisions the interactions as being intergenerational opportunities, as well. initially the efforts will focus on South Evanston, but that does not mean services would not be made available in other parts of the City. It is expected that there will be one-to-one matches between volunteers and older adults rather than a general task oriented program. Ids. Butkus explained that she expects to collaborate with other volunteer programs, to provide screening and evaluation of volunteers and to supervise and nurture the program's volunteers. Members of the Commission offered suggestions on sources of volunteers. Chairperson Isaacson and those present thanked Ms. Butkus and Mr. Fickes for their presentation and . encouraged them to stay in contact as their program progresses. ECoA - 9J7J91 IV. Unfinished Business A. Strategic Planning Process Page 5 Chairperson Isaacson called upon Ms. Volberding to report on the status of the process. Ms. Volberding reiterated what Mr. Isaacson explained earlier regarding the contract with the Executive Service Corps. ESC will serve as an outside consultant -facilitator. Those who agreed to serve on the task force should be prepared to meet on a regular basis, as ESC expects to finish the project by the end of January. Billing for the project will be split between two fiscal years. The total cost is S300.00 V. New Business A. FY1992-93 Budget Request Chairperson Isaacson asked Mr. Terry, Director of Health and Human Services to provide those present with an overview of the budget picture facing the City of Evanston. Mr. Terry summarized the state of the City's budget to date, including the mandate of fiscal constraint given to the new City Manager. Mr. Terry reviewed the City Manager's Budget Policy, sent in the meeting packet, stating it was approved by the City Council. Mr. Terry explained the Senior Management Budget Review Process Team, how on a weekly basis each and every budget issue and line element is to be and is being reviewed. This team provides an opportunity to exchange ideas regarding budget issues. No decisions are forwarded, for consideration by the Manager, unless there is a unanimous vote by the team. For example, when a staff vacancy occurs, the position is frozen for the team to analyze it and make a determination regarding its necessity to carry out City services. Mr. Terry explained how he shared the concept of the ombudsman surcharge with the City Manager. The City Manager asked it to be reviewed by the team, not on the specifics for the Commission, but from a general budget policy perspective, i.e., "how is a new revenue enhancement to be used?" The "team" concurred with the City Manager that any new revenue is not to be used to support increases in discretionary line items. In essence, revenue enhancements are to be applied to the general fund not any specific element. Mr. Terry went on to explain how other bodies such as the City (Community Purchased Services) and the Township are reducing their expenditures (grants to other social service agencies). He also explained the mounting problems facing the City with regard to its infrastructure and pension funds. Mr. Isaacson opened discussion and questions. He pointed out that one of the Commission's budget options, selected by the Executive Committee has only a $965 increase in discretionary items. Mr. Terry suggested the Commission be mindful of the policy that there be no increase in discretionary items. ECoA - 9/7/91 Page 6 Ms. Mackert asked about the probability of passage for the surcharge. Mr. Terry stated he could not speak for the City Council, but had not heard of any discussion. Ms. Volberding stated there had not been any discussion with providers concerning the surcharge. Ms. Wanner stated that there may be some administrators who would voice opposition. Ms. Sochacki stated there seemed to be two messages coming from the budget policy discussions: 1) while it may be an "Ombudsman" surcharge, funds raised would not be directly used for the Commission and 2) the $965 should not be added in the budget. There was further discussion of the amount of the surcharge, its impact regarding program independence, and the overall impact on the GRF allocations for the Commission. Mr. Isaacson stated that there were two tasks for the Commission to accomplish - to reach consensus on requesting the surcharge and to approve the Commission's overall budget. Ms. Romain then made a motion, seconded by Ms. Sochacki to obtain council adoption of an amendment to revise the LTC Ordinance to assess a S3.00/bed/vear surcharge oft the annual license fee Rai4 E LC facilities in order tq suDnort general program services of t e Ombudsman program, Discussion. Mr. Terry explained the process through Council to amend an Ordinance. Ms. Mackert asked if there was a difference between asking for a $3.00 levy vs. a $5.00 levy, that going for $5.00 might provide bargaining room? Mr. Terry suggested the amount of the surcharge may not be as problematic as the precedence such a fee represents, given that Ohio is the only other government unit to assess such a fee. He cautioned that the two provider organizations may mount opposition. others commented that Evanston's role within the long term care community historically has been unique and involved, that the license fees are a part of doing business here. There being no further discussion, Chairperson Isaacson called the question. Motion carried. (11-0) Chairperson Isaacson then asked those present to consider budget options. He asked Ms. Volberding to put the options considered by the Executive Committee on the board. Ms. Volberding explained the difference between each option. Ms. Sochacki pointed out that there were, in fact, 4 options, 2 with the surcharge incorporated and 2 without the surcharge. Further, Ms. Sochacki suggested that, with regard to the budget, the two options to consider concern the discretionary line items. Ms. Sochacki then made a notion, seconded by Ms. Mackert to anorove the budget with a S965 increase in discretionary items. Discussion. Ms. Mackert commented that the purpose of the Commission and the charge with which it is asked to operate is to support people with direct services and getting information out. These modest increases represent the Commission's ability to meet that charge and not operate within a vacuum. Ms. Herbert asked for an explanation of the line items affected. Ms. Volberding called attention to the summary Budget Form #2, and how those items impact on direct service, such as home visits and - meetings/assistance with clients. Ms. Knepper stated that the ECoA - 9J7J91 Page 7 Commission is seeking support for older adults and that support is in the form of a reasonable budget. Chairperson Isaacson reminded those present of the reality of the City Manager's budget policy regarding discretionary items. Ms. Sochacki acknowledged that policy, but added that the role of the commission member is to represent the needs of older adults and that it includes seeking a budget that can accomplish its charge. Mr. Terry summarized the discussion during new council member orientation, that the concern is focused on the services delivered not the advocacy actions of a group. He suggested that advocacy efforts must relate to direct service to clients. Ms. Volberding provided examples of the clients who would be affected by budget decisions. Mr. Terry added that some of the discretionary items be considered by the Commission are also under review byte budget polio team and thus may not fall under discretionary line item constraints. There being no further discussion, Chairperson Isaacson called the question. Motion carried (10-1j Chairperson Isaacson thanked Mr. Terry for his contributions to the Commission's discussions and deliberations. B. Committee Reports 1. Adult Day Care Task Force -- Ms. Sochacki called attention to the memo from the Law Department concerning the draft of the ordinance. As per the Law Deppartment's request, further consideration of the ordinance will be done at the October 5th Commission meeting. 2. Long Term Care -- Ns. Sockacki reported that the Committee met July 10, 1991 and reviewed information on the change of ownership plans for the Kensington facility. Committee members planned and have conducted the first set of visits regarding the handbook project. The next meeting is September 11th. 3. Senior Center Task Force -- Mr. Berry reported that the task force met once, planned to seek the addition of members from the Recreation Board and Leary Center, but due to time constraints of the process, the task force was on hold. Chairperson Isaacson called upon Mr. Terry for an update from the City regarding the senior center issues. Mr. Terry explained that Council had directed staff to investigate an alternative site, after which there was concern that due to the controversial nature of the whole subject and the City's commitment to a large capital project - the library, no further progress is expected in the near future. Ms. Mose shared comments made at the recent public meeting at the Research Park. Upon review of this information, those present agreed to table -- further action of the task force. 4. Nousinq -- Ms. Valdes reported that the Housing Committee agreed to meet on an every other month schedule, the next = meeting will be in November unless there is a need to meet prior to that date. The Committee reviewed comments for the Zonina Ordinance = and the ordinance review schedule with regard to SSHAP, there are 3 ECoA - 9/7/91 Page 8 regional workshops being planned for March or April, one of which will be held in Evanston. The Committee agreed to write a response to the Pioneer Press regarding its special report and some of the inaccuracies. Presentations on the Housing Report will be in conjunction with the Governor signing the Reverse Mortgage legislation. 5. Interaenerational Ms. Romain reported that Committees will meet on September 12th. An article is being written for the PTA newsletters to recruit PIE volunteers. District 65 is conducting an intergenerational workshop on November 12th as part of its multi -cultural series. A handbook for PIE volunteers is being created by INVEST. The Committee will be planning its volunteer recruitment/recognition event. Ms. Romain reported that Beth Emet is sponsoring a Caregiver's Support Group starting October 3rd. Ms. Knepper reported that the Evanston Symphony Board may put the intergenerational outreach project on hold. VI. Announcements, other Business Ms. Mose reported that the Taxi Advisory Board has begun planning classes for mandatory training for all drivers. This training will be required before drivers are issued•a cab license. The training will be run by Oakton Community College. The next meeting is September 19th. Ms. Volberding added that a renewal of the Township contribution to the taxi program will be necessary, and that the Commission should work with the Taxi Advisory Board to seek the renewal. Give the budget constraints, this will be a difficult process this year. VII. Adjournment There being no further business, the meeting adjourned at 11:58 a.m. ' Respectfully submitted, Catherine Spriegel, Secretary DRAFT, NOT APPROVED 1:Sym:COA\Ming-91 E dam- f e DRAFT, NOT APPROVED EVANSTON COMMISSION ON AGING Regular Meeting -- October 5, 1991 Evanston Civic Center ---- Room 2404 M I N U T N 5 Present: Harry Mickelsen, Jr., Sally Mackert, Catherine Spriegel, Helen Leister, Barry Isaacson, Adina Romain, Harriett Gillette, M.D., Marguerite Mose, Donald Barry, Anne Knepper, Judith Herbert, Grace Halperin Presiding; Barry Isaacson, Chairperson Staff: Jane Volberding Guests: Jane Baker, Robert Fickes, Jeanne Zimmer I. Call to order Chairperson Isaacson called the meeting to order at 9:35 a.m. II. Approval of Minutes - September 7, 1992 ` The minutes of September 7, 1991 were called. Corrections of typographical errors were noted, after which Mr. Mickelsen made a motion, seconded by Ms. Halperin Lo aDDrove the minutes as corrected. Motion carried. III. Communications A. Chairperson's Report Chairperson Isaacson welcomed the visitors acknowledging Ms. Baker who was recently named to the Commission by the Mayor. Mr Fickes has submitted an application for appointment. They will replace Ms. Valdes and Ms. Knepper. Chairperson Isaacson stated the Strategic Planning Task Force was underway with a goal of completing a plan by early 1992. He also stated the Commission had a preliminary hearing on its budget Human Services. Both of these items will be discussed later in the meeting. He announced that he and Vice Chairperson Romain will be unable to attend the November meeting. secretary Spriegel will. serve =_ as Chairperson. 5 B. Director's Report Chairperson Isaacson called upon Ms. Volberding for a _ report. Ms. Volberding reported on the following: 1. Monthly Activitv Report -- Copies of the September report were distributed. Ms. Volberding explained that the new fiscal year for the ombudsman program began October 1st. s M ECoA - 10/5/91 page 2 2. Taxicab ProaraM Status Report -- Ms. Volberding reported the Adminstration and Public Works Committee commended the report and seemed pleased with the number of clients and status of sales. Ms. Mose interjected that the Advisory Board has begun planning the training program for all drivers. She also added that the Advisory Board agreed to work with the Commission on securing the renewal of the Township's contribution to the taxi program. 3. FCS - Jolunteer Exchange -- Ms. Volberding continues to serve on the development committee. The project design is almost finished. 4. Senator. aul Simon Press Conference -- In her role as the Northern Regional Coordinator for the Long Term Care Campaign, Ms. Volberding has been asked to attend an upcoming press conference held by the Senator, concerning health care reform legislation. Ms. Volberding summarized legislation introduced thus far in Congress. Some overlap, others are expected to be joined to create one comprehensive system. Hearings on Congressman Russo's bill are to begin next week. 5. Mayor's Citizen Forum -- The Citizen's Forum is Saturday, October 12th, 9:00 a.m. until citizen comment is completed. This is an opportunity for citizens to comment on general concerns, without the restriction of issues on the council agenda. Staff will be available to answer questions, when requested by the Mayor and/or Aldermen, 6. Planninq and Development, Zonina Ordinance Review -- The schedule of review sessions has changed. The next date with issues that the Commission is addressing is Monday, November lath, 7:30 p.m. 7. Flyers for several upcoming lectures were distributed. a. LIHEAP -- The application period is now open for senior low-income households to obtain assistance with the home energy bills. Because of changes in the eligibility standards, many households, which previously qualified, will not be eligible. Ms. Volberding shared the flyer. 9. The Illinois Department of Aging has issued a directory of aging services, groups, associations and agencies statewide. It is called Partners in Aug. A copy is available in the office. 10. ETHS will hold a Communitv Service Fair on October 22nd to recruit students as volunteers at various social service and community agencies. 11. Lastly, Ms. Volberding announced she would not be able to attend the December 7th regular Commission meeting due to the fact that she will be taking the LSAT. Chairperson Isaacson asked those present to change the date of the December meeting to Saturday, December 14th. �. ECoA - 10/5/91 Upon hearing no the December regular December 14th at 9:30 will hold its "annual announced. Page 3 objection, chairperson Isaacson announced that meeting of the Commission will be Saturday. a.m. Following the meeting, the Commission cookie exchange", Chairperson Isaacson, This concluded Ms. Volberding's report. IV. Unfinished Business A. strategic Planning Process Chairperson Isaacson called upon Ms. Mackert to discuso the process thus far. Ms. Mackert reported on the Task Force's September 26th meeting with the consultants. The plan of action and timetable was modified. Between now and November 12th, which is the next meeting date, the consultants will be interviewing key individuals. The Task Force members are doing a grid of existing services to help identify the "niche" for the Commission. This will be used to redefine the overall Mission statement. Ms. Herbert suggested accessing the data from the needs assessment. B. Preliminary Budget Review - FY 1992-93 Chairperson Isaacson opened with a summary of the budget message, how it contained a proposed new revenue and a modest increase in some discretionary items, basic to maintaining current service levels. He explained in the commission's judgement the budget was prepared consistent with policy memos from the City Manager. At the review before the Human services Committee, however, the City Manager himself stated that increases in discretionary items were not to occur in budget proposals and that any revenues generated could not be used to offset budget increases. chairperson Isaacson reported that Aldermen questioned the "proprietary" nature of the commission's revenue proposal. Ms. Leister reported on her conversations with Aldermen before and after the budged review. others who attended the Human Services Committee meeting shared impressions. Ms. Romain stated it was a very basic review, with Aldermen being supportive but also reminding everyone of the seriousness of budget constraints. Ms. Mackert discussed the concerns with the Ombudsman surcharge. There was a general impression that the Human Services Committee was not convinced of its need. Ms. Herbert asked that further information be shared. Ms. Volberding explained more workings of the ombudsman programming providing more detail an the activities of the program which primarily benefit facility staff, but which impact on the quality of care given residents. Ms. Mackert and Ms. Halperin both expressed the need for the Commission to continue its proposal for the increased revenue to demonstrate its advocacy - in -action role. There was general agreement among those present that pursuing the additional revenue continue. Chairperson Isaacson explained that the revenue is, in fact an increase in a licensing fee, which he summarized, must occur from ECoA - 10/5/91 Page 4 time to time with all City services. Why not then, propose an increase in the licensing fee to support beneficial services provided by the City? For example, the nurse's aide training and support group teaches skills which aid in the everyday care which staff must deliver. Upon hearing no objections, Chairperson Isaacson stated the Commission will seek an increase in the license fee for LTC facilities and that the increase would support City services rendered at the facility. V. New Business A. Committee Reports 1. Adult DAL care -- In the absence of the Committee Chairperson, Ms. Volberding reported that the Law Department expects to complete its comments by the. November Commission meeting which would permit the introduction of the ordinance at the November llth Human Services Committee meeting. 2. bgng Term care -- In absence of the Committee Chairperson, Ms. Spriegel reported on the activity related to the handbook project. Three facilities have been selected, the first visits have been completed and Committee members are comparing information on worksheets. 3. Interaenerational --- Ms. Romain reported on the Committee's September meeting. At the meeting the Committee selected article topics for the next newsletter. They also planned the PIE (Partners in Educational) volunteer's recognition/recruitment event. It will be Wednesday, October 30th from 4-5:30 p.m. at the Dawes House. Ms. Knepper reported that the ESO outreach project is still on hold. Ms. Mackert reported that there has not been any activity regarding the intergenerational "prom". Ms. Romain, Ms. Punwani and Ms. Volberding will be drafting a response to the SIU 5-year plan. The ETHS Community service Fair is Tuesday, October 22nd. VI. Announcements Ms. Volberding provided a brief overview of the ombudsman volunteer recognition. 47 attended; a good time seemed to be the general consensus. others who attended expressed their appreciation of the dedication of the volunteers, some who have been active for nearly 20 years. VII. Adjournment There being no further business, the meeting adjourned at 10:45 a.m. Respectfully submitted, Catherine Spriegel, Secretary DRAFT, Not Approved DRAFT, NOT APPROVED EVANSTON COMMISSION ON AGING Regular Meeting ---- November 2, 1991 Evanston Civic Center I+ I N U T E S FXesent: Marguerite Mose, Stacy Sochacki, Sally Mackert, Harry Mickelsen, Judith Herbert, Harriett Gillette, Catherine Spriegel, Grace Halperin, Helen Leister, Jane Baker Presidinq_ Catherine Spriegel, Acting Chairperson Staff: Jane Volberding, Director Guests: Jeanne Zimmer, LWV; Cathy Gaffney Georgian; George Gendell, King Home I. Call to order Acting Chairperson Spriegel called the meeting to order at 9:35 a.m. She welcomed Jane Baker, a new member of the Commission. She also welcomed visitors. II. Minutes - October 5, 1991 The minutes of October 5, 1991 were called. Correction of typographical errors were noted after which Ms. Sochacki made a motion seconded by Mr. Mickelsen to aaarove the minutes as corrected. Motion carried. III. Communications A. Chairperson's Report Ms. Spriegel deferred the Chairperson's report to next month. She called for the Director's report. B. Director's Report Ms. Volberding reported on the following: 1) Ms. Mose submitted an article on the Commission in the newsletter of the Regular Republican Organization in Evanston. Mr. Mickelsen added that he sent copies to Commission members. 2) The Suburban Area on Aging is holding its annual meeting Thursday, November 14th at 2:00 p.m. in Countryside. She encouraged members to attend. 3) The Governor's Conference on Aging is this week, November 5-8. on Friday, November 8 OWL --Illinois is sponsoring a free intensive on the subject of LTC workers, such as CNAs in nursing homes. To register contact Grace Halperin. 0-- ECoA - 11/2/91 Page 2 4) On Saturday, November 16th the First Presbyterian Church is sponsoring an all -day seminar on "Financial Planning for Older Adults". The commission will have an informational table in the resource room. Ms. volberding asked for volunteers to staff the table. Ms. Spriegel and Ms. Mose agreed to attend. 5) Ms. Volberding shared her schedule of presentations for the month. 6) The Cookie Exchange will be held immediately following the December Commission meeting. Each member is asked to bring Cookies for eating and to share with family members. special invitations will be sent. This concluded Ms. volberding's report. IV. Unfinished Business A. Strategic Planning Update Ms. Spriegel called upon Ms. Mackert for an update on the strategic planning process. Ms. Mackert explained that the consultants have been interviewing members of the service community, the Commission and the City. A subcommittee has been working on a matrix of services and providers to identify needs and gaps. The full task force meets on Tuesday, November 12, 1991 at 7:30 p.m. Y. New Business A. Committee Reports 1. Adult Day care TasForce --- Ms. sochacki called attention to the memo in the meeting packet regarding the Law Department's review of the Ordinance draft. The task force will hold another meeting prior to the December Commission meeting. 1. Long Term Care -- lbs. sochacki reported that committee members are working on the resident handbook project. she called attention to the draft of a memo regarding the LTC facility annual report. The issues identified concern the way information is presented in the report and how that information can be used. Ms. Baker made a motion seconded by Mr. Mickelsen to approve the communication. Discussion. Questions were raised about the timeliness of the report and how it is related to quality care. There was discussion of the report being issued consistently and in a timely manner each year to assure a means of creating a comparative data base to identify trends over time. There now seems to be an active constituency which wants the information in order to address quality of care issues, recognizing that regulation is not the only means to affect change. There being no further discussion the question was called. Motion carried. ECoA - 11/2/91 Page 3 3. interaenerational Ms. Mackert reported on the successful Partners in Education (PIE) volunteer recognition - recruitment tea held at the Evanston Historical Society - Charles Dawes House on October 30th. Several members in attendance offered positive comments regarding the dedication of the volunteers. Ms. Leister shared information on the Lincolnwood Kindergarten class Halloween Parade -Party at the Presbyterian Home - Geneva Place. Ms. Volberding stated the Evanston symphony Orchestra Project is underway, with coach buses for transportation. Ms. Mackert stated another issue of the "Just Between Generations" newsletter is being prepared. On November 3rd the first planning meeting for the senior -Teen Prom will be held at the YMCA. The Committee meets on Thursday, November 14th. 4. Housinq --- Ms. Herbert, now Committee, reported that the committee wil attend the November 18th Zoning Ordinance members of the committee are meeting with to follow --up a report on Section 8 housing committee also approved a progress report the Housing and Needs Assessment Report. VI. Announcements chairperson of the Housing 1 present comments to and review meeting. Two Section 8 representatives in Evanston. The on the recommendations in Ms. Mackert commented on the open house for the new location of the North Shore senior Center. Ms. Volberding reminded those present of the Levy Center Dinner show November Sth and 9th. VII. Adjournment There being no further business, the meeting adjourned at 10:25 a.m. Respectfully submitted, 14#11 v Janet Vol ending DRAFT, Not Approved 2:SYM:COA\Minll-91 DRAFT -NOT APPROVED EVANSTON COMMISSION ON AGING Regular Meeting - December 14, 1991 Evanston Civic center M I N U T E S Present: Marguerite Mose, Grace Halperin, Judith Herbert, Harry Mickelsen, Harriet Gillette, Jane Baker, Robert Fickes, Helen Leister, Donald Berry, Catherine Spriegel, Adina Romain, Barry Isaacson, Sally Mackert, Jane Punwani Presiding: Barry Isaacson, Chairperson staff: Jane Volberding visitors: Jeanne Zimmer, LWV; Cathy Gaffney, Georgian; Fred Luecker, ESC I. Call to Order Chairperson Isaacson called the meeting to order at 9:42 a.m. He welcomed the new members of the Commission, Ms. Baker and Mr. Fickes. II. Minutes - November 2, 1991 Mr. Mickelsen made a motion, seconded by Ms. Halperin to approve the minutes. Corrections were noted on Page 1, last sentence should read "Ms. Halperin announced a free intensive -seminar sponsored by OWL on the status of chronic care workers especially those providing in -home services." There being no further corrections the minutes were approved as corrected. III. Communications A. Chairperson's Report Chairperson Isaacson announced he would be leaving today's meeting early, thus Ms. Romain will serve as chairperson in his absence for the remainder of the meeting. He also remarked on the progress of activities by the housing committee which is addressing the proposed zoning ordinance and other issues. He commended the strategic planning task force for its attention to the tasks at hand in that a report should be ready on schedule. B. Director's Report Ms. Volberding distributed copies of the November Monthly Activity Report. She stated that several presentations were done by Ms. Wanner and herself. Most activities are on target, though volunteer hours will probably be low due to the closure of Kensington ECoA - 12/14/91 Page 2 and retirement of 20 volunteers. She reported that Ms. Wanner is seeking new volunteer replacements for individuals who served at Kensington. Ms. Volberding announced two forums addressing national health reform. Monday, December 30 at 9:30 a.m. at the Levy Center, Congressman Yate's aide will discuss H.R.1300. On Wednesday, January B at 7:15 p.m. the Lake County League of Women Voters will host a panel discussion on options for health care reform at Deerfield High School. Ms. Volberding called attention to the memo regarding the changes in the state's community care program for older adults. She explained that state law requires a period of public comment on rules changes such as these. The chap es are "emergency rules" and thus are in effect for 150 days. Pubic comment is due January 16, 1992. Ms. Volberding explained the Commission would "goon record" with its concerns over the changes. Ms. Romain made a motion, seconded by Ms. Leister to authorize staff to draft a letter of comments to be reviewed and avoroved at the January 4� 1991 Commission meeting. Discussion. Those present discussed who may submit comments. Chairperson Isaacson explained any one person or agency is permitted to submit comments because it is a public law/program being addressed. There being no further discussion, the question was called. Motion carried. At this point Chairperson Isaacson excused himself. IV. Unfinished Business A. Strategic Planning Update Ms. Romain called upon Ms. Mackert to present an update on the strategic Planning Process. She also asked Mr. Luecker to o" the group. He serves as the consultant for the Commission in its strategic planning process, she explained. Ms. Mackert explained that the consultants were conducting interviews with key individuals in city management, city council and the commission. Those interviews are now complete. The task force developed a matrix of services and providers to see if any gaps or unnecessary duplication of service were apparent. Ms. Mackert explained that a numerical analysis would not answer such questions. The matrix will be fine-tuned and summarized, to be shared with the Commission in February. The task force's next task is to re -draft the mission statement for the Commission. The task force will meet in January to review the draft and continue work on the overall report. Ms. Romain called upon Mr. Luecker for comments. He stated they should be able to give a report at the February Commission meeting. From the .interviews, he explained, they have found overall support for the Commission and its work, especially ECOA - 12/14/91 Paso 3 that related to senior center development. The task force will look at options for the configuration of the Commission as part of itsi planning process. Ms. Mackert added that possible uses for the matrix aro also being examined. B. LTC Facility License Fee -- No report C. Taxi Program Ms. Mose reported that the Taxi Advisory Hoard approved a revised ordinance which calls for a license fee increase, training and license exams for all taxi drivers. Ms. Volberding added that a meeting regarding the Township contribution to the Subsidized Taxi Program is being pursued. Ms. Mose called for names of drivers who could serve on the Advisory Board. V. New Business A. Committee Reports 1. Adult Day Care Task Force -- In absence of the chairperson, Ms. Voiberding reported that the task force has reviewed the first set of comments from the Law Department and the revised ordinance. A clean copy of the ordinance draft should be available by the February meeting. 2. Long Term Care --- Ms. Spriegel reported the committee ado ted changes in the Ombudsman Program rules regarding confidentiality, learned that the Albany House is under new ownership, which is the same group that owns Greenwood Care. Committee members are still working with facilities regarding the resident hand books. The next meeting is January 8, 1992. 3. Housinv -- Ms. Herbert stated the committee heard results of a meeting members had with the local Section 8 representative. The committee was interested in exploring possibilities of expanding Section 8 availability to older adults. As of now there is an average 3-year waiting list for Section 8 units, most of which go to families and singles with children. The committee also learned there are just two lenders which have been approved to issue Reverse Mortgage (Home Equity Conversion) loans to older adults in Illinois. Loans are available after January 1, 1991. The connittee will pursue meetings with Evanston lenders to encourage RM/HEC approval. The remainder of the meeting was spent discussing Zoning ordinance issues. The committee will work with the zoning consultant ECoA - 12/14/91 Page 4 1---on definitions and use districts with regard to housing options for older adults. The next meeting is January 4, 1992. 4. Interaenerational -- Ms. Romain summarized a presentation made by Cathy Demetrio of the Child Center at Barat College. The center, under Ms. Demetrio has developed several intergenerational projects, including monthly activities, a luncheon cooked by Ms. Demetrio and delivering meals to seniors during the summer. The Symphony Project is a success; Ms. Mose reported that coach buses are being used and that students from ETHS are involved. The next concert is January 24, 1992. Ms. Romain reported that Ms. Wanner is now a volunteer at Dawes school and is seeking more volunteers from Homecrest for Dawes school. Ms. Mackert reported that planning for the Intergenerational Prom has started. A calendar of events is planned which is geared to linking pairs who will eventually go as couples to the prom. The date for the prom is May 9, 1992. Events include socials and dance lessons. Ms. Romain reported that the newsletter col y is being collected now. Ms. Halperin asked if it addressed genera concerns such as the status of health care. Ms. Romain stated that articles do address such issues and that the committee is looking at more public policy issues. Ms. Romain has invited a business entrepreneur to the January 16 committee meeting, to discuss his intergenerational proposal which utilizes "interactive" TV programming. VI. Announcements Ms. Mose shared information of interest to the intergenerational committee regarding an organization which puts together intergenerational talent shows. The group performed at a social event at Sherman House recently. Ms. Romain and Ms. Volberding announced that the Grandma Please program would have a site in Evanston. CEDA/Neighbors at Work will sponsor the program, which is a telephone reassurance program for latchkey children which utilized older adults to make the calls. Mr. Mickelsen shared information on train travel to the west, especially in light of the 50th anniversary of the Al -Can Highway. He provided a brief history of the highway and the type of trips available. ECoA - 12/1/491 VII. Adjournment Page 5 There being no further business the meeting adjourned at 11:04 a.m. DRAFT, Not Approved 2:Sym:CoA\Min12-91 Respectfully submitted, catnerine bpriegei