Loading...
HomeMy WebLinkAboutMinutes 1991MINUTES OF THE HOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF FEBRUARY 11, 1991 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: None others Present: None The Board of Local Improvements met on February 11, 1991 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:02 P.M. The first order of business was to review the minutes of January 14, 1991. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. The next order of business was a discussion of public hearing dates for the 1991 special assessment projects. The status of the projects were discussed by the Board and it wan determined that no public hearing dates would be set at this time; however, the Engineer for the Board should hold a public meeting for the Community Development Grant Block funded Davis Street Improvement. Under 'Other Business', the Engineer for the Board presented the 90% completed plans for Park Place, indicating that land acquisition was needed and that he was contacted by one of the property owners who will be in touch with the Ward Aldermen and Mr. Walsh, the owner of three parcels abutting Park Place, west of Gross Point Road. Mr. Tonkinson also presented the plat of dedication for the needed land on McDaniel Avenue indicating that it will be necessary to have another plat of dedication provided by the surveyor for acquisition of King Lab property for the extension of the Greenwood right-of-way for 33' at a width of EV . A discussion ensued concerning the needed acquisition of land for these projects. Where being no further business, regular meeting of the Board of _L99A at 3:00 P.M. in Room 3650 in James S. Tonkinson City Engineer JST:dt cc: Bruce J. Zimmerman Kirsten Davis Kathy Brown Herb Bill the Chair adjourned the meeting. The next Local Improvements will be held on March 11, the Civic Center. 0 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 11, 1991 Members Present: David Barber, President Robert Shank, Finance Director Richard Figurelli, Superintendent of Water 8 Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer For the Hoard Members Absent: None others Present: None The Board of Local Improvements met on March 11, 1991 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:06 P.M. The first order of business was to review the minutes of February 11, 1991. Mr. Olkowski made a motion to accept the minutes as Written which was seconded by Mr. Figurelli. The minutes were approved unanimously. The next order of business was a discussion of public hearing dates for the 1991 Special Assessment projects. A discussion ensued concerning Bryant Avenue and the manner of assessing as well as the need for the Chair to contact the representatives of the neighborhood so as to discuss the design and the assessments prior to the assigning of a public hearing date. The next order of business was to discuss the status of the 1991 special Assessments. The Engineer for the Board reported that he had not met with Mr. Higgins on Highland Avenue as the Attorney for the Board has not set up a meeting date. The Engineer for the Board reported that the acquisition of the needed land for the right-of-way for McDaniel Avenue from School District 165 is moving ahead on schedule and that the Attorney for the Board has the Plat of Dedication and the necessary documents needed for contacting the private property owners on McDaniel Avenue to acauire their portion of land for the needed right-of-way. -_ The Engineer for the Board distributed a fact sheet concerning the Paving of Poplar Avenue, Special Assessment 1386 and indicated that there is a pre -constriction meeting set with Monrach Asphalt Company to be held on March 15, 1991. He then distributed a fact sheet for Special Assessment 1392, the Paving of the Alley north of Church Street and east of Hartrey Avenue. He stated chat there would be a pre -construction meeting with Capitol Cement Company on this project and that it was also set for March 15, 1991. Page -2- BLI Meeting of 3-15-91 Under Other Business, a discussion ensued concerning the remaining Unpaved Streets on the 5-Year Plan and it was determined that the Board would review these streets to identify what should be recommended to the City council. Also, a discussion ensued concerning the Paving of Prospect Avenue and Lawndale Avenue from Golf Road to Grant Street, in 1992. The Chair directed the Engineer for the Board to determine the location of unpaved alleys in the City in relation to the ward boundaries and the cost to pave them. There being no further businena, the Chair adjourned the meeting at 3:50 P.M. The next regular meeting of the Board of Local improvements will be held on Tuesday, April 9, 1991 at 3:00 P.M. in Room 3650 of the Civic Center. C:)'smeS. Tonkinson ity Engineer JST:dt cc: Judith A. Aiello Rirsten Davis ✓ Kathy Brown Herb Hill f s' MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF APRIL 9, 1991 Members Present: David Barber, President Richard pigurelli, Superintendent of Water & Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: None The Board of Local Improvements met on April 9, 1991 at 1:00 P.M. in Room 2404 of the Civic Center located at 2100 Ridge Avenue. In the absence of the President, the Engineer for the Board called the meeting to order at 1:15 P.M. The first order of business was to review the minutes of March 11, 1991. Mr. Pigurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. At this time the President of the Board arrived and assumed his position as Chairman. The Engineer for the Board presented the plan sheets for Bryant Avenue, Special Assessment 1394. A discussion ensued concerning the public hearing to be held on April 18, 1991. It was determined that modifications could be made to the plan chat is to be presented. - The next order of business was to review the status of unimproved alleys. The Engineer for the Board presented tabulation sheets indicating the number of blocks remaining in each ward to be paved along with their associated costs which indicated that the total cost estimated to pave the remaining unpaved alleys is J33,800,240.00. The members of the Board reviewed the sheets and the President of the Board directed the Engineer for the Board to modify the way that these costs are presented. He requested that the total number of blocks per ward he furnished. Also, that all figures contain commas indicating thousands. There being no other Business, Mr. Figurelli made a motion to adjourn the meeting which was seconded by Mr. Olkowski. The President adjourned the meeting at 1:45 P.M. 1. r CORRECTED COPY Page -2- BLI Minutes of 4-9-91 The next regular Meeting of the Board of Local Improvements will be held on Monday, May 6, 1991 at 3:00 P.H. in Room 3650 of the Civic Center. James S. Tonkinson 1 City Engineer JST:dt cc: Judith A. Aiello Kirsten Davis ✓ Kathy Brown Herb Hill w MINUTES OF THE HOARD OF LOCAL, IMPROVEMENTS FOR THE MEETING OF APRIL 18, 1991 Members Present: David Barber, President Thomas Olkowski, Superintendent of Street Department .Tames S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director Richard Figurelli, superintendent of Vlater 6 Sewer Dopt. Others Present: Those indicated on the attached attendance sheet The Board held a Public Hearing for the proposed Paving of Bryant Avenue from Chancellor Street to Isabella Street, Special Assessment 1394 at 7:30 P.M. in Room 2402 in the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:36 P.M. The President introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as mandated by the State Statutes. He also stated that two members of the Board, Mr. Robert Shank and Mr. Richard Figurelli, were absent due to other City business. The Chair also noted that Alderman -elect, Stephen B. Engelman was in attendance. He then gave a brief history of the street paving program in the City of Evanston and indicated that in the mid 1970's, the City Council, in order to encourage the paving of the streets, adopted a cost sharing policy whereby the City would pay at Ieast 1/3 of the cost of paving a street and the individual property owners would pay a maximum of 2/3 of the cost of paving a street. He also stated that there was a limit placed on the cost per assessable foot charged to the property owners of $50.00 and that this cost was tied into the Engineering News Record Construction Cost Index and that today the maximum cost is $112.00 per foot. The Chair further stated that in 1979 there remained approximately fourteen (14) miles of unimproved streets and the City Council set a policy to complete the improvement of all streets in the City of Evanston. The first streets to be improved under this policy included a large segment in the southwest area of the City that was completed in the early 1980's. He further stated that in the 1980's, a 5--year plan to pave the remaining streets was approved by City Council. He stated that Bryant Avenue had been scheduled for paving a couple of years prior, however, was pushed back in the plan at the request of the property owners. Also, that some of the streets identified in the plan will be impacted by the city's storm Relief Program with the installation of large storm pipes and therefore it was reasonable to delay the paving of streets like Lawndale Avenue, north of Golf Road and Pitner Avenue, north of Golf Road and Bryant Avenue. He then explained the status of the storm relief system for their area indicating that the contract had been let by City Council and that the financing for the contract was in place and that work would begin in their area this summer. Page -2- BLI Minutes for 4-18-91 He pointed out that there would be storm sewers installed in Bryant Avenue and connected to the storm sewer that will be installed under the other contract so as to relieve the combined sewer system and reduce basement flooding on Bryant Avenue. The President then outlined the meeting and stated that at the end of the meeting, the Board of Local Improvements may vote on whether to proceed with the project as recommended or to amend it. Mr. Barber then explained the assessment procedures as they relate to collections and billings. He informed those present of the ability to make payments over a ten year period with a 7% simple interest being paid on the unpaid balance annually. He explained that when the project is complete and the total costs are known that these cost would be filed in the Circuit Court of Cook County for review. He stated that the billings for the assessment are initiated by the City of Evanston in the first part of December and are due on January 2nd of the following year. The Chair explained that the individual property owners may make one payment or any number of payments in any year and that they may pay the total or a portion of their special assessment within sixty (60) days of the Court's order to collect, without interest. Mr. Barber further stated that the improvement would most likely increase the property value of the individual homes. He also explained that the interest on the assessment may be deductible in accordance with the IRS rules should an individual be filing a long form and itemizing. The Chair then turned the meeting over to the Engineer foe the Board who described the scope: of the project and the relation of it to the Engineer's Estimate. The Engineer for the Board explained the total cost of the project, stating that the cost of the project for the special assessment portion is 060,618.58. He drew attention to the fact that this is the figure that appears on the notices for this public hearing. He explained that the City was financing the total cost of the east 1/2 of the improvement and that the 2/3 Rule was applied on the west portion of the cost only. Therefore, the City will be financing the project in the amount of 08,994.03 and the home owners will be assessed an aggregate amount of �61,624.55, an approximate 60/40% split. The cost per asse,sable foot for the project is approximately $80 which is less than the $112.00 per running foot cap which is identified by the City Council's policy, therefore the � U was used as a direct cost along the properties. He also stated that he would more fully explain the manner of assessing with the use of the visual aids later in his presentation. The Engineer for the Hoard explained the Engineer's Estimate as it appeared on the notice for the hearing, identifying it as an itemized unit price estimate and explained the difference between a lump sum estimate and the one used. Mr. Tonkinson, with the use of the visual aids present, described the scope of the project design and pointed out the design features such as the thickness of the base and surface course and the composition of the materials to be used for the street. He also described the use of the drainage structures. He explained that the alley return would be paved up to the street right-of-way but the alleys are not part of the project. Page -3- BLI Minutes of 4-18-91 Mr. Tonkinson pointed out that there is a 140 tree that is to be removed which is located on the cast side of the right-of-way, just north of Chancellor Street. He explained the reason for removing the tree and indicated locations along the right-of-way where bushes would have to be removed as well. He also pointed out that the plan sheet had been marked in red to provide an alternate solution to the cul-de-sac that was originally drawn on the plan. A discussion ensued with the property owners and it was determined that the design for the turn around on the street should be as indicated in red. Also, that bushes should be planted behind the curb of the turn around. The President of the Hoard offered to provide the neighborhood with a sketch of this area with the proposed plantings so that the neighborhood might give their approval of the landscaping. Mr. Tonkinson pointed out the storm line that is to be installed as part of this project at the total cost to the City of �61,955. A discussion ensued in which the sequence of operations for installing the storm relief sewer on Chancellor Street and the paving of Bryant Avenue was discussed. In response to an inquiry, Mr. Tonkinson said the earliest that construction could begin was late August or early September and would take approximately 35 working days or one and one-half months. There was concern voiced as to where the home owners would park during the period of time that they are unable to use their street and their garages. Mr. Barber said the Board would check into making parking available on the other streets in the area and the home owners would be informed of the locations. Mr. Barber also stated that there would be no parking along the east side of Bryant Avenue throughout its entire area and new signs would be erected indicating that Bryant Avenue in this area is a dead-end street. A discussion took place concerning the existing planting area at Chancellor Street and the timber ties at the same location. It was determined that the property owners would move the plants prior to construction and would be able to plant them again after construction. The ties would either be moved by the contractor or hauled away depending on the decision of the home owner. in addition, it was determined that the area at Chancellor Street and Bryant Avenue and east of the new curb would be re -worked to give more positive drainage than exists currently. There being no further questions concerning the geometrics and the scope of the project, Mr. Tonkinson explained the manner of assessing. He explained how equivalent lots were used for irregular lots so as to make the assessments to all property owners equitable. He also stated that all assessments were direct assessments and that the $80.03 was applied across the width of the front of the lot abutting Bryant Avenue. There being no more inquiries or discussion on the manner of assessing, the President asked if there were any other questions. The home owners wanted to know if they could have a permit only parking area such as other streets in the area and the Chair informed them that there was a process for their request and this process would involve their aldermen. Page -4- BhI Minutes for 4-18-91 The chair then requested a motion from the Board. Mr. Tonkinson made a motion to adhere to the 1st Resolution by the Board and to revise the plans to reflect all changes requested by the property owners concerning the turn around and the bushes and to recommend to the city council that an ordinance be passed to bring about the improvement of Bryant Avenue. Mr. Olkowski seconded the motion and the motion passed unanimously. The Board members then affixed their signatures to the necessary documents. There being no further business, the President thanked those present for attending and adjourned the meeting at 8:45 P.M. James S. Tonkinson City Engineer JST:dt Attachment: cc: Judith A. Aiello Kristen Davis ✓ Kathy Brown Herb Hill SPECIAL ASSESSMENT NAME SIGNATURE (Please Prtnt) l3?4 ADDRESS PROCEED � YES' NO Bcdlwa e_ kV,, r 4 qYY="e-c-o kc Sham u 1Ir f. CLI l/ 1, r MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MAY 6, 1991 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water 6 Sewer Dept. Thomas Olkowaki, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: None Others Present: None The Board of Local Improvements met on May 6, 1991 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:05 P.M. The first order of business was to review the minutes of April 9, 1991. Mr. Figurelli made a motion to accept the minutes as written Which was seconded by Mr. Olkowski. The minutes were approved unanimously. Next, the minuten of the Public Hearing of April 18, 1991 were reviewed. Mr. Olkowski made a motion to accept the minutes as written which was seconded by Mr. Tonkinnon. The minutes were approved 4 to 0 with Mr. Figurelli abstaining. Next, the Board discussed the Paving of Davis Street, which will be funded from the Community Development block Grant funds. The Engineer for the Board requested that the Board approve him setting up a public meeting date and sending out the necessary notices for the meeting to be held in approximately two weeks. A discussion ensued concerning who should receive the notices, afterwhich the President directed the Engineer for the Board to hold the necessary meeting. The Engineer for the Board reported to the President that Mr. Higgins has net a meeting date for Herb Hill, the Attorney for the Board and himself for June 3, 1991 to discuss the acquisition of land for the Paving of Highland Avenue. The Engineer for the Board will contact Mr. Hill to notify him of the meeting. The Engineer for the Board also informed the Board that the Attorney for the Board directed him to contact the surveyor to prepare a plat of dedication for the needed land on McDaniel Avenue. Also, he was to contact School District 165 to inform them of the City's decision to aca_uire the land through a plat of dedication which would reqaire action by the Board of school District #65. A discussion ensued in which the President of the Board directed Mr. Tonkinson to prepare a memorandum for Mr. Hill to state the Board's position on the acquisition for the needed land for McDaniel Avenue and to obtain an official legal opinion from Mr. Hill. The President then directed the Engineer for the Board to contact the surveyor to prepare the plat of dedication for the Board of Education. w Page -2-- BLx Minutes of 5-6--91 The President then directed the Board to Item #4 on the Agenda, Discuss Unimproved Alleys. The Engineer for the Board presented a tabulation of all unimproved alleys according to Ward, the number of blocks with alleys per Ward and the total cost to pave the unimproved alleys per Ward as well as the total cost of all unimproved and unopened alleys in Evanston. A discussion ensued with the President explaining his proposal on the umimproved alleys. He then requested the list of unopened alleys which the Engineer for the Board indicated he had. Under 'Other Business", the President reported that the City Council will be reviewing and acting upon an ordinance for the Paving of Bryant Avenue, Special Assessment 1394, at its evening meeting of May 6, 1991. The Engineer for the Board informed the Board that the alley paving north of Church Street and east of Hartrey Avenue has been completed and he will make a final inspection this week with the anticipation that the Board would have the contractor's Request for Payment before them at its next meeting and could act on the first and second Vouchers. There being no further business, the President adjourned the meeting at 3:29 P.M. The next regular meeting of the Board of Local Improvements will be held on June 10, 1991 at 3:00 P.M. in Room 3650 of the Civic Center. & e.OV7�7�-O �� . James S. Tonkinson City Engineer JST:dt cc: Judith A. Aiello Kirsten Davis Kathy Brown Herb Hill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JUNE 10, 1991 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water 6 Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent: Thomas Olkowski, Superintendent of Street Department Others Present: None The Board of Local Improvements met on June 10, 1991 at 3:00 P.M. in Room 2404 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:02 P.M. The first order of business was to review the minutes of May 6, 1991. Mr. Pigurelli made a motion to accept the minutes as written which was seconded by Mr. Shonk. The minutes were approved unanimously. Next, the President drew attention to Item #2 on the Agenda, Special Assessment 1392, the Paving of the Alley north of Church, east of Hartrey. The Engineer for the Board reported that the alley was completed and the final costs were checked and a final inspection was held on May 10, 1991. The alley was built according to the plans and specifications. Mr. Tonkinson reported that the contractor, Capitol Cement Company, had supplied him with all waivers For the project and a request for payment in the amount of �161,310.50. He also pointed our_ that the contractor had furnished a letter obligating him to take care of five (5) items on the Punch List which he is working on. The Engineer for the Board also stated that the final engineering for this project is $7,258.97 and that the lawful expenses, in aggregate, is the same amount, �7,258.97; therefore, the total cost of the project is �175,828.44. Mr. Figurelli made a motion to approve the final costs for this project and to issue the lst Voucher in favor of the City of Evanston in the amount of �14,517.94 for engineering and lawful expenses and a 2nd Voucher in the amount of t10.50 to Capitol Cement Company and to direct the Attorney for the Board to file the final costs, the final assessment roll and the lot Voucher in the circuit Court of Cook County. This was seconded by Mr. Tonkinson and the Board passed it unanimously. The next order of business was to discuss the public hearing dates for Special Assessment projects. The Engineer for the Board reported that the meeting was held for Davis Street. Also, that Mr. Hill and he had met with Mr. Higgins concerning the acquisition of the needed land for the paving of Highland Avenue. He further stated that he reviewed the nine (9) requests of Mr. Higgins from the meeting of January 3, 1990 with Mr. Higgins and that he reaffirmed all requests and indicated that he would not want the steel barriers adjacent to the wall but perferred that the concrete wall adjacent to his property be extended upward two and one-half feet and a five foot cyclone fence be affixed to its top. Also, he requested green vinyl slats be inserted Page -2- BLI Minutes of 6-10-91 in the cyclone fence. He also reaffirmed that his property is a state registered archaeological site and it should state so in the specifications for the project along with the direction that should any artifact be uncovered, that work is to cease and the City is to be contacted no as to inform the state of Illinois. lie also requested that he retain the rights to all findings on the property that he is to convey to the City and requested that the five foot of his property that is needed adjacent to and west of the proposed concrete retaining wall be taken as an easement as opposed to the conveyance of land. Furthermore, he requested that Mr. Hill look into the status of his special use for continuing his greenhouse business. His concern was that he has mainly been farming for two years and should this Highland Avenue project go through, he would not open for business in 1992 but continue to grow prairie grass et al for seed purposes. The•Engineer for the Hoard also indicated that Mr. Higgins wan concerned about another tree which hays a diameter of twenty-six inches (26•) and that he had sent a crew out to do layout for the wall and that he would discuss this further with Mr. Higgings. He further stated that the Attorney for the Board will be preparing the necessary documents to acquire the needed land for this project. The Engineer for the Board then covered the status of the 1991 Special Assessments. He indicated that he had no word on the paving of Burnham PIace and Lake Shore Boulevard. He informed the Board that the bids were opened on Davis Street and J.A. Johnson Paving Company is the apparent low bidder. Mr. Tonkinson stated that the Board of Education, Consolidated School District #65 has a clean Plat of Dedication for the acquisition of the needed land on McDaniel Avenue and that he had been in touch with the Attorney for the Board of Education concerning the necessary legal description for documents that he has to prepare for the Board's meeting. Mr. Barber requested that the assessments for Lawndale Avenue and Prospect Street be presented at the next Board of Local Improvements meeting for discussion. Also, that the Engineer for the Board prepare a sheet of all remaining streets to be paved or disposed of indicating what problems might exist and with a recommendation for either resolving the problems or disposing of the street. The President of the Board reported to the Board that he would prepare a memorandum to the City Manager with a proposal concerning all unimproved alleys. There being no further business, the President adjourned the meeting at 3:23 P.M. The next regular meeting of the Board of Local Improvements will be held on July B, 1991 at 3:00 P.M. in Room 3650 of the Civic Center. ;Tames S. Tonkinson City Engineer JST:dt cc: Eric A. Anderson Kristen Davis, Kathy Brown Herb Hill V MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JULY 8, 1991 Members Present: David Barber, President Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas Olkowski, Superintendent of Streets Department James S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: None The Board of Local Improvements met on July 8, 1991 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:00 P.M. The first order of business was to review the minutes of June 10, 1991. Mr. Olkowski made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. Following the Agenda, the next order of business was to discuss the status of the 1991 Special Assessment projects. Mr. Tonkinson reported that the plat of dedication for Park Place was reviewed by the department and found to be in order and that the surveyor is now affixing the necessary certificates on the plat. He also stated that the plat of dedication for the necessary land needed for McDaniel Avenue was approved by the School Board and will go before the City Council at its next meeting. He reported that he had received an appraisal for the value of a tree that must be removed on Highland Avenue, from the Municipal Arborist, and that he would contact Mr. Higgins, the owner of the tree, to discuss his desires as to a tree replacement. He also informed the Board that he had heard nothing more from the Attorney for the Board concerning Mr. Higgins' request as it relates to his special use as a nursery, should he remain closed this year. He informed the Board that Bryant -- Avenue will have its legal hearing on July 17, 1991 and will be advertised for bids shortly thereafter. The next order of business was to discuss the remaining elements of the Street Paving Plan. With the use of the Data Sheets indicating the elements of the plan, the Engineer for the Board identified which streets would be planned to be constructed in 1992-93, where land acquisition had to be made part of the construction of the individual streets and which streets were proposed to be -_ paved through the acquisition of Co=unity Development Block Grant funds. A discussion ensued in which the following two streets were added to the 1992-93 street paving element, that is, Lomar Street, north of Church Street for L approximately 125 feet and Sherman Avenue from Lake Street to Greenwood Street. These segments of streets were identified by Mr. Olkowski as being overlooked on the initial 5-year plan. The President of the Board directed Mr. Tonkinson to prepare the adjusted 5-year plan and to identify those - Page -2- BLI Meeting of 7-8-91 individuals that would be assessed on streets such as Wesley Avenue, south of Lincoln Street and Prospect and Lawndale from Simpson/Elgin Road to Grant Street. There being no further business, the President of the Board adjourned the meeting at 3:45 P.M. The next regular meeting of the Board of Local Improvements will be held on August 12, 1991 at 3:00 P.M. in Room 3650 of the Civic Center. James S. Tonkinson City Engineer JST:dt cc: Eric A. Anderson Kristen Davis t--- Kathy Brown Herb Bill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF AUGUST 19, 1991 Members Present: David Barber, President Robert Shonk, Finance Director Thomas Olkowski, Superintendent of Street Department .lames S. Tonkinson, Engineer for the Board Members Absent: Richard Figurelli, Superintendent of Water & Sewer Dept. Others Present: None The Board of Local Improvements met on August 19, 1991 at 3:00 in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:10 P.M. The first order of business was to review the minutes of July 8, 1991. Mr. Shonk made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. Next, the Board discussed the status of the 1991 Special Assessments. It was determined that Bryant Avenue would not be paved this year as the needed storm sewer manhole, to be constructed as part of the S03 contract, will not be in place until spring of 1992. The Chair directed the Engineer for the Board to send a letter to the assessees notifying them of the delay in paving Bryant Avenue. It was also determined that Burnham Place and Lake Shore Boulevard as well as McDaniel Avenue would not be paved until next year due to lack of a resolution of legal problems associated with both projects. The Engineer for the Board reported that Highland Avenue is being held due to an investigation by the Legal Department to determine the city's position on questions asked by =_ Mr. Higgins of the Hoffman Nursery. The Engineer for the Board also reported that Park Place can not have its public hearing until a Plat of Dedication, being prepared for the owners signatures, is completed and approved by the City Council. The surveyor for the owner is working on acquiring the necessary signatures. The next order of business was to discuss the remaining elements of the Street Paving Plan. A discussion ensued in which it was determined that the Engineer for the Board would compile a status report on all streets paved in the plan to date and the cost of the outstanding streets to be paved as well as the estimated cost of the streets to be paved in future years. Page _Z_ BLI Minutes of B -19-91 There being no Other Business, the Chair adjourned the meeting at 3:35 P.M. The next regular meeting of the Board of Local Improvements will be held on September 16, 1991 at 3:00 P.M. in Room 3650 of the Civic Center. )James S. Tonkinson City Engineer JST:dt cc: Eric A. Anderson Kristen Davis ✓ Kathy Brown Herb Hill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF SEPTEMBER 16, 1991 Members Present: David Barber, President Thomas olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of Water & Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent.: Robert Shonk, Finance Director Others Present: ;tone The Board of Local Improvements met on September 16, 1991 at 3:00 P.H. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:05 P.H. The first order of business was to review the minutes of August 19, 1991. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. Next, the Board discussed the status of the 1991 Special Assessments. The Engineer for the Hoard reported that the letter informing the assessees on Bryant Avenue was sent, informing them that this project will begin construction in the spring of 1992 due to the need to install the required manhole, under another contract, for the storm sewer system for Bryant Avenue. The Chair then reviewed the status of Lake Shore Boulevard, Burnham Place and McDaniel Avenue and Highland Avenue. All projects are awaiting action by the Attorney for the Board. The next order of business was to discuss the remaining elements of the Street Paving Plan. The Engineer for the Board distributed data sheets indicating the actual cost of individual special assessments that have been completed to date as well as the estimated cost of special assessments for the remaining elements for the 5-Year Plan by individual street paving assessments. The data sheets also indicated the required sewer funds and other funds to be used for these special assessments. A discussion ensued in which the Board concurred with the information presented on the data sheets. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF OCTOBER 14, 1991 Members Present: David Barber, President Robert Shank, Finance Director Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Richard Figurelli, Supt. of Water & suwer Department Others Present: None The Board of Local Improvements met on October 14, 1991 at 3:00 P.H. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:11 P.M. The first order of business was to review the minutes of September 16, 1991. Mr. Olkowski made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. The next item on the agenda was the Status Report by the Attorney for the Board on Burnham Place -Lake Shore Blvd., Highland Avenue and McDaniel Avenue. In the absence of the Attorney for the Board, the Engineer for the Board reported that in relation to the paving of Highland Avenue, he had requested and received an appraisal for a tree that would have to be removed in the process of paving Highland Avenue. He is prepared to contact Mr. Higgins of the nursery, the owner of said tree, when the Attorney for the Board has completed his report on all items that Mr. Higgins had requested from him. Mr. Tonkinson also reported that he had received the memorandum from Ellen Szymanski of the Legal Department concerning her contact with the Metropolitan Water Reclamation District of Greater Chicago concerning the needed land for McDaniel Avenue. Next, the Chair drew attention to Item #3, Paving of the Alley north of Church, east of Hartrey, Assessment 1392. In the absence of the Attorney for the Board, Mr. Tonkinson reported that the Attorney for the Board had gotten the necessary signatures for filing documents for its final confirmation in the Circuit Court of Cook County. There being no further business, the President adjourned the meeting at 3:15 P.M. The next regular meeting of the Board of Local Improvements will be held on November 11, 199I at 3:00 P.M. in Room 3650. .Tames S. Tonkinson ._._,-,""City Engineer JST:dt cc: Eric A. Anderson Kristen Davis ✓� Kathy Brown Herb Hill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF NOVEMBER 11, 1991 Members Present: David Barber, President Robert Shonk, Finance Director Thomas olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Richard Figurelli, Superintendent of Water & Sewer Dept. Others Present: herb Hill, Ist Assistant Corporation Counsel The Board of Local Improvements met on November 11, 1991 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:04 P.M. The first order of business was to review the minutes of October 14, 1991. Mr. Shonk made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. The next item on the agenda was Special ASneSsment 1386, the Paving of Poplar Avenue. The Engineer for the Board presented the final costs for this project and indicated that the final inspection was held on November 8, 1991. He also indicated that the city had received the 05,000 grant from ;TETRA for its share of the cost of the commuter parking lot. After a discussion ensued, Mr. Olkowski made a motion to issue the first voucher in the amount of �15,173.48 to the City of Evanston for engineering and legal costs and to direct the Attorney for the Board to file the voucher along with the final roll in the Circuit Court of Cook County for final confirmation. This motion was seconded by Mr. Tonkinson and passed unanimously. The Attorney for the Board gave a status report on Special Assessment 1392, the Paving of the Alley north of Church Street and east of Hartrey Avenue. He indicated that he had all the necessary papers to file in the Circuit Court and that he would set a date for a legal hearing for final confirmation. A discussion ensued in which it was determined that both Special Assessment 1392 and Special Assessment 1386 would be scheduled for the same court date. Under 'Other Business', Mr. Tonkinson presented the memorandum from the City Manager concerning 'The Americans with Disabilities Act' public notice requirement. A discussion ensued in which the President of the Hoard directed that the statement for assistance concerning the accessibility of all public meetings to the disabled be included in the public hearing notices concerning special assessments. The memorandum was entered in to the record as Exhibit 'A' Page -2- BLI Minutes of 11-11-91 The President of the Board requested a report on Lake Shore Boulevard and Burnham Place. Mr. Bill reported that there was one property owner that did not want to settle at a reduced assessment and therefore he will have to go to litigation on this assessment. A discussion ensued concerning whether an expert witness should be hired or city staff should be used. It was determined that Mr. Barber and Mr. Tonkinson would be called as expert witnesses in this case. The President of the Board requested that the Engineer for the Board prepare a listing of the unimproved street that remain in the 5-Year Plan with comments as to what the Board has recommended for each street and that this list be presented at the next Board of Local Improvements meeting for discussion. There being no further business, the President of the Board adjourned the meeting at 3:34 P.M. The next regular meeting of the Board of Local improvements will be held on December 16, 1991 at 3:00 P.M. in Room 3650 of the Civic Center. ;�; O'esamS. Tonkfnson ity Engineer JST:dt cc: Eric A. Anderson Kirsten F. Davis" --' Kathy Brown Berb Hill i r MINUTES of THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF DECEMBER 15, 1991 *Members Present; David Barber, President Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas 01kowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: None The Board of Local Improvements met on December 15, 1991 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:04 P.M. The First order of business was to review the minutes of November 11, 1991. Q . Figurelli made a notion to accent the minutes as written which wis seconded by Mr. Olkowski. The minutes were approved unanimously. Next, the Board review the plan for pl7inc the remaining unpaved streets. TKe Engineer for the Boarl df3trituted spread sheets indicating the streets remaining to by paved as well as the costs indicating both the publi_ azi private benefit. It waa determined that =uster Avenue, south of Greenleaf Street and Lenar avenue would be placed in the 1993-94 paving element. A discussion ensued concerning Wesley Avenue, south of Lincoln Street and it was determined by the Board that this segment should either be vacated or paved by way of assessment with only property owners abutting Wesley Avenue being assessed. The Ward Aldermen are to be contacted to determine what direction the Board should take. -he Engineer For the Board then distributed the sheet indicating the recommendations of the Board for the remaining unpaved streets that are not in the paving plan. Grove street wan jeletei From this list as it is cQrrently_ bein3 funded with CD9G f°anls for paving. Foster Street, south of Santh 3oulevard, the Boari voted to recommend vacating. A. discussion enswe d concerning Bryant Avenue, north of Leonard ?lace and it was determined that the Zoning and vpgal Departments Ghoul: to contacted concerning the Y _ possibility of netting off Bryant Avenue as a buildable Iot. :he Board voted to recommend vacating Brown Avenue, north of Greenleaf Street. Fiaally, the Board voted to maintain Hartrey Avenue, south of Payne Street as part of the alley system in the block. All other recommendations on the list were reaffirmed by the Board. 'W . Page -2- SLI Meeting of 12-»15-91 There being no further business, the Chair adjourned the ,meeting at 3:42 P.M. The next regular :meeting of the Board of Local improvements will be held on January 11, 1992 at 3:00 P.M. in Room 3650 of the Civic Center. James S. Tontins,,n City Engineer r JST:dt cc: Eric A. And4r3on Kristen F. : av'_s ✓ Kathy Brown Herb Hill