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HomeMy WebLinkAboutMinutes 1991 (P2)EUANSTOI�Lh^ fo�OINCIL Noyes Cultural Arts Center 927 Noyes St. Evanston, IL 60201 708/491.0266 DRAFT - NOT APPROVED MINUTES of the January 15, 1991 meeting of the Evanston Arts Council. MEMBERS PRESENT: Muriel Chalem, Chair, Francine Markwell, Jay Ojada and Gwen Osborne. MEMBERS ABSENT: Laurel Burrows, Ron Isaacson, Robert Hirsch, Jane Chapman and Craig Springer. GUESTS: Stephanie Kimmel. League of Women Voters. STAFF: Joseph Zendell, Exec. Director, and Geralyn Tsehaye Hebert, Program Coordinator. The monthly meeting of the Evanston Arts Council was called to order by M. Chalem in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., in Evanston. IL 60201 at 6:50 pm. A quorum was not present. APPROVAL OF 12/18/90 MINUTES: Action held until February meeting. CHAIR'S REPORT: M. Chalem invited the Council members to attend the 1/17 dedication of the painting of Lorraine Morton by Noyes tenant Richard Halstead at Haven School. STAFF REPORT: J. Zendell called the Council's attention to the written staff report, and added that Bennett Johnson of the NAACP would be guest speaker at the Arts and Black Culture Exhibition opening at the Noyes Gallery on Friday, 2/8/91. ARTS & AFFIRMATIVE ACTION COMMITTEE: G. Hebert reported that the NAACP has appointed a liaison to the Arts Council's Arts & Affirmative Action Committee. that volunteer involvement letters are being mailed for the Festival and that we have developed an aggressive campaign to get new publicity for the 1991 festival. She reiterated the need for Council member involvement with the July 4th Parade. F. Markwell agreed to investigate the possibility of getting involvement by the Roberto Clemente High School Steel Drum Band for the parade. Staff added that the Arts Council's participation should relate to the Festival and Evanston's ethnic diversity. J. Zendell handed out the recent press release from the North Shore Race Unity Task Force of which the Arts Council is a co-sponsor. PUBLIC ART COM- MITTEE REPORT: J. Zendell indicated that the Public Art Ordinance Minutes/page Z would be presented to the Planning and Development Committee of the City Council on Jan. 28 or the first meeting in February. LONG RANGE PLANNING COMMITTEE REPORT: J. Zendell informed the Council that the Request for Proposals for Planning Consultants had been issued and that responses would be reviewed at the Feb. 19 Arts Council meeting. NOYES CENTER COM- MITTEE REPORT: Held to February meeting. NOYES CENTER GALLERY DISCUSSION: Held to February meeting. APPOINTMENT OF GRANT REVIEW PANEL CHAIRS; J. Zendell asked Council members to fill out calendar forms indicating when then would be available to chair Grants Review Panel meetings in February and March. REOUEST TO EXTEND STUDIO SUBLEASE AGREEMENT: Held to February meeting. ARTS WEEK DISCUSSION: field to February meeting. Meeting was adjourned at 7:45 pm Submitted by Joseph Zendell, Executive Director, 2/12/91 / r EVANSr1. OUNCIL Noyes Cultural Arts Center 927 Noyes St. Evanston, IL 60201 708/491.0266 DRAFT — NOT APPROVED Minutes of the February 19, 1991 meeting of the Evanston Arts Council. MEMBERS PRESENT: Muriel Chalem, Chair, Laurel Burrows, Jane Chapman, Francine Markwell and Jay Ojeda. MEMBERS ABSENT: Robert Hirsch, Ron Isaacson, Gwen Osborne and Craig Springer. GUESTS: Stephanie Kimmel, League of Women Voters. .TAFF: Joseph Zendell, Exec. Director The monthly meeting of the Evanston Arts Council was called to order by M. Chalem in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., in Evanston, IL 50201 at 6:50 pm. AP?EOVAL OF MINUTES FROM 12/18/90 and 1/15/91 J. Ojeda moved and J. Chapman seconded approval of the minutes from December and January. Approved unanimously. CHAIR'C REPORT: M. Chalem read a letter from Lorraine Morton thanking the Arts Council for the portrait (executed by Noyes tenant Richard Halstead as a Community Service) presented to Haven School. The Chair also read a letter of resignation from Robert Hirsch indicating that his schedule did not allow for continued participation. The Arts Council expressed regrets at having lost such an active and important member. STAFF REPORT: Staff called the Council's attention to the written staff report. aegarding whether or not the Arts Council would receive invitations to the Chamber of Commerce luncheon at which the Mayor would present the annual Mayor's Award for the Arts, J. Zendell responded that the Chamber had only agreed to host the award ceremony and would not be issuing any special invitations. Staff agreed to find out if people could attend the event without coming to lunch. ARTS & AFF_IlLMATIVE ACTION COMMITTEE: L. Burrows reported on the Committee activities indicating that the Festival planning was proceeding smoothly, that the Committee needs a donated "recreational vehicle" to use next to the Family stage for a dressing room for performers, asked for Council involvement at the 4th of July Parade and that ECTV will be participating in the Festival this year. She further said that artists' applications are being printed. J. Chapman responded that the Committee might want to use her pick-up truck for the 4th of July Parade, Minutes, page 2 LONG RANGE PLANNING COMMITTEE REPORT: NOYES CENTER COM- MITTEE REPORT: NOYES CENTER GALLERY J. Zendell presented the four proposals submitted by consultants in response to the agency's request for proposals for a strategic planning project: Mgt. Cornerstones of Chicago; Cheryl Yuen of La Grange Park; Leslie Block & Associates of Skokie; ArtsMarket Consulting of Massachusets. J. Ojeda moved and J. Chapman seconded approval of the proposal by Mgt. Cornerstones and that staff inform the consultant that the project should include a telephone survey. Approved unanimously. It was agreed to table this report. DISCUSSION: J. Zendell introduced Noyes Gallery curators Chie Curley and Barbara Goldsmith who discussed the history of the gallery (since 1983) and their background in curatorial work. They indicated that the Gallery is dedicated to showing "emerging artists" from the Chicago area, artists who may not have an affiliation with a commercial gallery or have not had shows in major galleries. They indicated that the purpose of the exhi- bitions is educational, to show diversity, style and various media. The Gallery has shown 31 artists, including 19 Noyes tenants. They feel there is a mandate to show artists of color and noted the annual ABC Exhibition, the Mira Chicago show, the Haitian group show and an upcoming exhibition by a Black artist. REQUEST TO EXTEND STUDIO SUBLEASE AGREEMENT: J. Zendell presented the request from tenant Mona Rankin to extend the current sublease agreement she has with Ellen Kamerling. F. Markwell moved and J. Ojeda seconded approval. approved unanimously. ARTS WEEK: J. Zendell noted that Arts Week is set nationally for Sept. 22-28 and that these dates allow for little or no involvement by the schools, that the Arts Council should consider whether or not to continue Arts Week as an event during this period or select some other time period as other communities have done. M. Chalem suggested that the National Endowment for the Arts be contacted and informed that the dates are inappropriate. F. Marivell indicated that the schools used to be very heavily involved, but not focus on Arts in Education Month in March. J. Chapman suggested linking Arts Week to the High School's BRAVO ARTS Festival. it was agreed that the Arts Week concept Minutes, page 3 should be part of the strategic planning process. J. Chapman and F. Markwell agreed to serve as an ad hoc Arts Week analysis committee and report back to the Arts Council with specific recommendations. SUBSTANCE ABUSE TASK FORCE: J.Zendell presented the reference from the Mayor's Task Force on Substance Abuse concerning the Noyes Center artists being involved in projects that promote the goals of the Task Force. J. Zendell is to send a memo to all Noyes tenants outlining the Task Force request. It was also recommended that the Gallery could host a "theme" exhibition. LONG RANGE PLANNING COMMITTEE: It was agreed to consider the Arts Council a Committee of the whole for purposes of the Strategic Planning Project. Meeting was adjourned at 8:10 pm Submitted by on March 15, 1991 J e�Zell,~ Director s ti DRAFT - NOT APPROVED Minutes of the March 19, 1991 meeting of the Evanston Arts Council. MEMBERS PRESENT: Muriel M. Chalem. Chair, Laurel H. Burrows, Jane Chapman, Ron Isaacson, Jay Ojeda, Gwendolyn E. Osborne and Craig Springer. MEMBERS ABSENT: Francine Markwell. STAFF: Joseph Zendell, Director, Tsehaye Hebert, Program Coordinator, Jonathan Glus, Public Art Coordinator. GUESTS: Pat Wyzbinski, Mgt. Cornerstones, Inc., Paul McComas, Northwestern University Radio/TV/Film Dept., and Ross Rowe, Executive Director, Evanston Community TV. The monthly meeting of the Evanston Arts Council was called to order by M. Chalem in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., in Evanston. IL 60201 at 6:40 pm. APPROVAL OF MINUTES FROM 2/19/91: J. Chapman moved and L. Burrows seconded approval of the minutes. Approved unanimously. CHAIR'S REPORT: M. Chalem announced that the Council is required to complete a personnel evaluation of the Executive Director and asked for volunteers to help at the end of the meeting. L. Burrows and R. Isaacson agreed to assist. STAFF REPORT: J. Zendell called the Council's attention to the written Staff Report. T. Hebert reported that a Multi -Cultural Arts Directory that she had developed is now being used by many Evanston institutions. ARTS & AFFIRMATIVE ACTION COMMITTEE REPORT: L. Burrows and T. Hebert reported that the plans for the Ethnic Arts Festival are ahead of schedule, applications for artists and vendors have been mailed and the Committee has taken on many of the tasks previously done by staff. M. Mc•ntenegro has offered to build giant puppets for the Committee to use in the 4th of July parade and at the Festival. The Committee is seeking donations for materials. M. Chalem indicated that she would contact Evanston Lumber Co. for donation of the wooden A Minutes, 3/19/91 page 2 Poles. T. Hebert indicated that the Committee is also seeking the loan of a trailer or Recreational Vehicle to be used next to the Family Area for a performer's changing area. R. Isaacson suggested staff contact Robinson Bus Company. NOYES CENTER COMMITTEE REPORT: No report this month. PUBLIC ART COM- MITTEE REPORT: J. Glus reported on the recent meeting with Aldermen Nelson and Rudy with the resultant changes in the Public Art Ordinance to go to the Planning and Development Committee on March 25. He added that plans for the next six months call for more work connected with gaining approval by City Council for the Ordinance, the initiation of the Congregational Park Public Art Project, calling together the Public Art Committee for an April 8 meeting, the development of a 5-year Public Art Plan and the development of a Public Art Library and Reference Center. STRATEGIC PLAN- NING REPORT: J. Zendell introduced to the Council Pat Wyzbinski, consultant with Mgt. Cornerstones hired by the Arts Council to coordinate the agency's Strategic Planning Project. She discussed her background which includes consulting to more than 1.000 not -for -profit organizations and units of government. She indicated that the purpose of this initial meeting is to agree on the project methodology and a timeline adding that each meeting with the Council will require approximately 2 hours. The schedule for meetings was developed as follows: April 16 at 5:45 pm (J. Chapman agreed to help with food) May 24 at 6:30 pm June 11 at 6:30 pm July 9 at 6:30 pm A tentative date for the Planning Retreat was set for Saturday, Aug. 10 from 9:30 am to 3:30 pm. J. Zendell to investigate using space at the Allan Center at N.U. for the Retreat. k_ Minutes, 3/19/91 page 3 It was further agreed that the process would include a written survey of Arts Council members and at least two focus groups, plus a random or targeted telephone survey of Evanston residents. J. Ojeda and J. Chapman agreed to assist the consultant in the development of a targeted survey. R. Isaacson agreed to assist with the development of a survey of Evanston businesses. it was agreed that Noyes tenants would be asked to participate by gathering data from students, audiences and other Noyes participants. J. Zendell is to discuss a process for soliciting information from Aldermen, i.e. written survey or interviews,_ plus a list of City staff to be surveyed. P. Wyzbinski is to bring draft of surveys and other materials, plus a completed timeline to the next meeting. 1991 GRANTS PROGRAM RECOMMENDATIONS AND APPROVAL: J. Zendell presented the 1991 grants program recommendations, as follows: Evanston Twp High School: $2,000 Evanston In -School Music: $1.890 Light Opera Works: $2,000 Evanston Music Center: $2,000 Ridgeville Park District: $2,000 Lynda Martha Dance Co.: $2,000 Basically Bach: $1,500 Child Care Center Assn.: $ 938 Poetry Forum, Inc.: $ 900 Shore School: $1,500 North Shore Choral Society: $1,500 Gus Giordano Jazz Dance: $1,500 Bach Week in Evanston: $ 750 Symphony of the Shores: $1,500 Piven Theatre Workshop: $1,500 ACORN: $1,500 Orchestral Society of IL.: $1,500 McGaw YMCA: $1,500 Northlight Theatre: $1,200 Family Focus/Our Place: $1,200 Chicago Children's Theatre: $1,200 Art Encounter: $1,200 Next Theatre Company: $1.200 Trinity Square Ensemble: $1.200 Evanston Community TV: $1,200 INVEST: $1,200 N.U. Dept. of Film/TV: $ 862 Evanston Art Center: $ 862 Life Enrichment Fund of the Minutes, 3/19/91 page 4 Levy Center: $ 698 Martin Luther King School: $ -0- Reid Productions: $ -0- J. Ojeda discussed the need to distribute available funding between disciplines before funding amounts are decided and agreed to work with staff in the development of a model for that process for next year's grants program. G. Osborne moved and J. Chapman seconded approval of the grant allocations as recommended. Approved unanimously. ARTS WEEK 191: J. Chapman and F. Markwell will meet to discuss specific recommendations for the next Council meeting. J. Zendell to send letter to the National Assembly of Local Arts Agencies outlining our concerns about Arts Week being in the early fall thereby disallowing participation by most schools. OTHER ISSUES: R. Isaacson presented the new Chicago Gallery Guide listing a number of Evanston galleries, indicating that he and staff will continue to work with the publisher to include more Evanston galleries. Meeting adjourned at 8:15 pm Submitted by Joseph Zendell, Executive Director, April 9, 1991 Z .4 DRAFT - NOT APPROVED Minutes of the April 16, 1991 meeting of the Evanston Arts Council. 14EMBERS PRESENT: Muriel 14. Chalem, Chair, Laurel H. Burrows, Jane Chapman, lion Isaacson, Francine Markwell, Jay Ojeda. Gwendolyn E. Osborne and Craig Springer. STAFF: Joseph Zendell. Director. Tsehaye Hebert, Program Coordinator and Jonathon Glus, Public Art Coordinator. GUESTS: Pat Wyzbinski and Scott Gelzer, Mgt. Cornerstones, and Ric Poe, N.U. Theatre Dept.. The Monthly meeting of the Evanston Arts Council was called to order by M. Chalem in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60201. at 6:40 pm. APPROVAL OF MINUTES FROM 3/19/91: F. Markwell moved approval and C. Springer seconded. With the correction of a Strategic Planning meeting date from May 14 to May 24, minutes were approved unanimously. CHAIR'S REPORT: M. Chalem commended Ron Isaacson on the approval by City Council of the Public Art Ordinance. STAFF REPORT: J. Zendell called the Arts Council attention to the written staff report. He also presented a proposal from the Lynda .Martha Dance Company and Columbia Dance Center for the Arts Council to co-sponsor a summer dance/choreography institute with the final performances being at the Noyes Center gym. All expenditures would be the responsibili`y of the Dance Company and the Dance Center. The Noyes Center would provide the gym on a Friday and Saturday. $200 from the project would be provided to the Noyes Center Renovation Fund. F. Markwell moved and J. Chapman seconded. Approved unanimously. J. Zendell also provided the annual Financial. Disclosure and Affiliation Statements asking Council members to complete the forms and return to him or directly to the City Clerk. COMMUNITY SERVICE REPORT: M. Chalem commended T. Hebert on a thorough written report. T. Hebert presented a series of alterations in the Community Service guidelines. Approval of the changes was moved by R. Isaacson and seconded by L. Burrows. Approved unanimously. w Minutes, April 16, 1991, page 2 ARTS & AFFIRMATIVE ACTION COMMITTEE REPORT: L. Burrows reported that the Festival planning is going very smoothly. Karen Chavers is trying to secure a borrowed recreational vehicle to act as a dressing room for the second stage. The Committee agreed to have all volunteers purchase t--shirts at cost to eliminate problems from previous years. She e- also reported the Committee will be participating in the 4th of July Parade. NOYES CENTER COMMITTEE: No Report. PUBLIC ART COMMITTEE: R. Isaacson reported that the Public Art Ordinance was approved unanimously by the City Council. He indicated that a letter of thanks would be sent to Alderman Jon Nelson and to Doris Rudy (wife of Alderman Rudy) for their help. He indicated that the Mayor will now appoint a Public Art Committee which will work with staff in developing a Public Art Plan. He added that the new ordinance includes a Sunset Clause giving us approximately two and a half years to prove the program can work. Ron also discussed possible downtown redevelopment projects that may involve public art and asked staff to gather information on mural projects related to transportation projects. J. Glus was introduced as the new Public Art Coordinator. ARTS WEEK: F. Markwell and J. Chapman agreed to meet with staff on April 29. OTHER ISSUES: T. Hebert indicated that a committee needed to be created to review Arts & Youth Award Applications on May 28 or 29. F. Markwell, J. Chapman and L. Burrows volunteered. STRATEGIC PLAN- NING: P. Wyzhinski discussed the need to agree on a process and the components of the planning process, plus the best way to get information for strategic planning. A proposed list of strategic planning activities was discussed, plus a discussion of whether or not the process should include a random phone survey to gather data from the general public or from a targeted public. R. Isaacson moved to maintain the process proposed by the consultants and to continue to investigate the development of a phone survey by the Arts Council, perhaps using volunteers. Seconded by J. Chapman. Motion approved unanimously. Council members were asked to send to staff specific questions and information that would be used to develop a phone survey, plus possible target groups. It was further agreed to change the June 11 Strategic Planning meeting to June 18 at 5:45 pm. Meeting was adjourned at 9:10 pm Submitted by Joseph Zendell� May 12, 1991 EVANSTO! OUNC-41L Noyes Cultural Arts Center 927 Noyes St. Evanston, IL 60201 708/491.0266 DRAFT - NOT APPROVED Minutes of the May 21, 1991 meeting of the Evanston Arts Council. MEMBERS PRESENT: Muriel M. Chalem, Chair, Laurel H. .Burrows, Jane Chapman, Ron Isaacson, Francine Markwell, Gwen Osborne and Craig Springer. MEMBERS ABSENT: Araceli Jordan-Dil:.on and Jay Ojeda. STAFF: Joseph Sandeil. Director, Jonathon Glus, Public Art Coordinator -,nd T.sehaye Hebert, Program Coordinator. GUESTS: Pat ,4ytbinski, Mgt. Cornerstones, planning consultant. The monthly meeting of the Evanzton Arts Council was called to order by K. Chalem in Studio 106 of the Noyes Cultural arts Center, 927 Noyes St., Evanston. IL 60301 at 6:40 pm, APPROVAL OF 14II1UTES FROM 4/16/91: F. Markwell -noved and G. Osborne seconded approval, of the minutes of y/16/91. Approved unanimously. CHAIR'S REPORT: No Chair's report. STAFF REPORT: J. Zendell called the Arts Council attention to the written staff report. There were no questions or additions. ARTS & AFFIFMATIVE ACTION COMMITTEE REPORT: G. Osborne reported that planning for the Festival, was on schedule. The Donor's Reception is set for 5 pm, Thursday. Tune 13. L. Burrows announced a donation of S2,500 from Walgreens and called for participation by :he Arts Council members in the Festival and in the July 4th Parade. NOYES CENTER COMMI TI'EE REPORT: No report. PUBLIC ART COM- MITTZE REPORT: R. Isaacson reported that Mayor Barr has received a number of applications from individuals interested in being appointed to the Public Art Committee. J. Glus is currently developing a Public Art Plan for the Congregational Park Project and specific recommendations for the Library Project. Minutes. 5/21/91. page 2 ARTS WEEK: F. Markwell reported that the Arts Week Committee had discussed the possibility of planning Arts Week to be held during the last week in February to coincide with BRAVO Arts at the High School, but that there was concern about having Arts Week during Black History Month. G. Osborne related that Black History Month in the Chicago area is filled with activities and expressed concern about there being conflicts if Arts Week is planned for the same period. It was agreed that the purpose of Arts Week should be to promote the arts of Evanston and that a strong committee is needed. It was agreed that the Arts Council :could focus Arts Week planning on a Noyes Center Open House and that such an event would be spread over a weekend, possible March 7 and 8. 1992. A planning committee is to consist of C. Springer. J. Chapman. F. Markwell and M. Chalem. A silent auction, involving the tenants was suggested as a possible activity during the event. STRATEGIC PLAN- NING PROJECT: M. Chalem distributed the Mgt. Cornerstones report on hours spent on the project to date. P. Wyzbinski distributed for discussion a report generated by staff on Arts Council "Opportunities and Threats." Discussion focused on additions and changes to this report which will be included in documentation presented to the arts Council for its Strategic Planning Retreat. Meeting was adjourned at 8 pm. Submitted by Joseph Zendell. Director June 18, 1991 f S 00 EVANSTO 1$50UNCIL Noyes Cultural Arts Center 927 Noyes St. Evanston, IL 60201 708/491.0266 DRAFT - NOT APPROVED Minutes of the June 18, 1991 meeting of the Evanston Arts Council. 14EMBERS PRESENT: Muriel Chalem, Chair, Laurel Burrows, Jane Chapman, Ron Isaacson, Francine Markwell and Craig Springer. MEMBERS ABSENT: Araceli Jordan -Dillon. Jay Ojeda and Gwen Osborne. GUESTS: Pat Wyzbinski and staff of Mgt. Cornerstones, planning consultants. STAFF: Joseph 2endell, Director, Jonathan Glus, Public Art Coordinator, Tsehaye Hebert. Program Coordinator, Don Wirth. Director of Parks. Recreation and Forestry. The monthly meeting of ;.he Evanston Arts Council was called to order by M. Chalem in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St.. Evanston, _L 60201 at 5:50 pm, APPROVAL OF MINUTES FROM 5/21/91: F. Markwell roved and R. Isaacson seconded approval of the minutes of 5/21/91. Approved unanimously. CHAIR'S REPORT: M. Chalem reported on the June 6th Festival Donor's Reception and indicated that although the event was a success, it was disappointing that so few Arts Council members attended. F. Markwell suggested that before staff schedules future events, they check with Arts Council members for possible conflicts. STAFF REPORT: J. Zendell called the Arts Council's attention to the written staff report, and distributed the Mayor's letter to Evanston artists and arts organizations concerning becoming involved with the Mayor's Task Force on Substance Abuse. COMMUNITY SERVICES QUARTERLY REPORT: T. Hebert reported that the Human Services Committee's reaction to the 1990-91 Community Services Final Report was very positive and that they had suggested that it be rewritten for inclusion in the next "Highlights" to make the public more aware of the program at Noyes. ARTS & AFFIRMATIVE ACTION/FESTIVAL COM- MITTEE REPORT: L. Burrows reported that the Donor's reception was very successful and that planning is going smoothly A AiL 95 r for the 4th of July Parade participation. She asked Arts Council members to be involved in promotion and placing of posters. T. Hebert announced that Rose Records had agreed to underwrite the costs of a headline performer for the Festival. NOYES CENTER COMMITTEE: C. Springer reported that this was his last Arts Council meeting, that he was resigning and moving to California. PUBLIC ART COM- MITTEE REPORT: J. Glus reported that we had not yet had a response from the Library regarding our proposals to involve the Public Art Ordinance processes in selection of public art for the Library. R. Isaacson announced that the Mayor has appointed the Public Art Committee with confirmation due on June 25; the first meeting of the Committee is set for dune 27. ARTS WEEK 1991: J. Zendell reported that a new Noyes Street Business Assocation was being organized and the first project would be a Noyes Street Festival focused on the Noyes Center. Consensus on the Arts Council was to cooperate with the planning of the September Noyes Street Festival and continue planning an Arts Week event in March at Noyes. R. Isaacson suggested that the Arts Council should approve the plans for the September event because of issues of liability. Regarding the planning of the March Arts Week event, staff is to attempt to get tenants to attend a July 3rd, 9 am planning meeting. PROPOSED SCHEDULE FOR PREPARATION OF FY 92-93 BUDGET: J. Zendell presented the proposed schedule calling for review and adoption of 92-93 Objectives at the July 16 meeting, and adoption of a proposed budget at the September meeting. NOMINATING COM- rw MITTEE: M. Chalem asked F. Markwell and R. Isaacson to serve =_ on a nominating committee to bring to the Arts Council at its August meeting nomination for Chair to replace Muriel whose term is ^ver in August. _ YEAR OF THE CRAFT: R. Isaacson discussed the upcoming 1993 Year of the Craft in America and how the EAC could provide leadership in Evanston on the event. He added that the best thing about this event is that it is gone in 1994. Isaacson will continue to update the Arts --- Council in the coming months, and will provide a one , page sheet to send to Evanston artists and organizations. OTHER ISSUES: T. Hebert announced.that the Arts and Youth Award, to be presented at the July 20/21 Festival, will go to Karla Kenny of District 65. STRATEGIC PLAN- NING: P. Wyzbinski led a discussion on the commonalities and differences in the data from surveys and focus groups to data. The discussion will continue at the upcoming July 9th Strategic Planning session. Meeting was adjourned at 9:10 spin Submitted by July 16, 1991 JOB?1h Zdeli. Director EUANSTOl'�Gh" (r0UNCIL Noyes Cultural Arts Center DRAFT - NOT APPROVED 927 Noyes St. Evanston, It, 6Q2t11 708/491-0266 Minutes of the July 16, 1991 meeting of the Evanston Arts Council. MEMBERS PRESENT: Muriel Chalem, Chair, Laurel Burrows, Jane Chapman, Ron Isaacson and Francine Markwell. MEMBERS ABSENT: Araceli-Jordan--Dillon, Jay Ojeda and Gwen Osborne, STAFF: Joseph Zendell. Director, Tsehaye Hebert. Program Coordinator and Jonathon Glus, Public Art Coordinator. The monthly meeting of the Evanston Arts Council was called to order b! M. r_halem in Studio 106 of the Noyes Cultural Arts Center. 927 :ioyes St.. Evanston, IL 60201 at 6:35 pm. APPROVAL OF MINUTES FROM 5iIB/91: F. Markwell moved and P. Isaacson seconded approval of the minutes of 6/18/91. Approved unanimously. CHAIR'S REPORT: 14. Chalem asked the members of the Arts Council to provide her or staff with names of potential Arts Council members to fill upcoming openings on the Council. These people will then be contacted and asked to send a completed Board rx Commission application fora, to Mayor Barr. STAFF REPORT: J. Zendell called the Arts Council's attention to the written staff report. VISUAL AIDS/DAY WITHOUT ART AND WORLD AIDS DAY: J. Zendell called the Council's attention to a written report outlining staff's involvement in the Visual AIDS events and the potential for Evanston activities on December 1 which is World AIDS Day. After discussion. R. Isaacson moved and F. Markwell seconded that staff continue to investigate the possibilities of participation in these activities by Evanston artists and arts organizations. Approved unanimously. APPROVAL OF FY 92-93 OBJECTIVES: J. Zendell indicated that the current objectives for the agency need to be reviewed and revised, if necessary, in order to allow staff to prepare programming recommendations for the August Arts Council meeting. He further indicated that the :ter :.'Zv1.t cZ__dr�aTn, iT-pear of -- necessary, after the Strategic Plan is completed. .. 0 . The following changes were recommended: --add "and technical assistance" to Objective z. --delete Objective 3. --add "and fund raising" to Objective 6. --add the "community services of Noyes tenants" language to Objective 7, and delete Objective 9. It was also agreed to staff reports would no longer indicate "No Activity This Period" under objectives. R. Isaacson moved and J. Chapman seconded approval of the changes to be reflected in future staff reports. ARTS & AFFIRMATIVE ACTION/FESTIVAL COM- MITTEE REPORT: T. Hebert reported on the increased media support for the upcominq Festival and the unprecedented number of volunteers involved in this year's event. NOYE: CEIITER C0I4- MITTEE REPORT: J. Zendell reported that the planning for the new Noyes Street Business Assn. is moving along rapidly, along with plans for the September 29th Noyes Street Festival. Staff will report on this at future meetings. PUBLIC ART COM- MITTEE REPORT: R. Isaacson reported on the progress of :.he Public Art Committee and its first meeting. J. Glus reported that the ad hoc co=ittee for development of the Congregational Park Public Art Project has met and is planning an August 8 meeting at Congregational Church for the neighborhood. ARTS WEEKEND PROPOSAL: F. Markwell reported on the plans for the upcoming Arts Weekend, set for March 7 and 8. 1992, to include a Saturday Arts Market with artists and arts organizations invited to the Noyes Center to set up booths and raarket their product (season tickets. classes, etc.) to the public, from 10 amd to 3 pm. This will be followed by a gala Noyesllakers Party in the gym. designed as a fundraiser for the Noyes Center Renovation Fund. Sunday afternoon, Marilyn Price will plan a two hour event for children. It was agreed that on the Saturday Arts ;Market event. both for -profits and not -for -profits will be invited to participate. but for -profits will be charged a $20 fee. 1992-93 BUDGET & PRIORITIZATION OF PP.OGRA14S: J. Zendell presented the current budget and all Arts Council programs indicated that staff was asking the Arts Council to prioritize programs preliminary to preparation of the proposed FY 92-93 budget. He further indicated that staff will be presenting a budget with a significantly reduced portion of City Funds. During the discussion, R. Isaacson recommended that part of the decrease in city funding be offset by a 10% increase in Noyes Center rentals. It was the consensus of the Council that the Grants Program be the agency's top priority, with the broad area of Promotion being second priority, and all other programs being lesser priority. Staf� will bring preliminary budget recommendations and program recommendations to the August Arts Council meeting. OTHER ISSUES: M. Chalem indicated that she would not be attending the august 16 meeting and appointed R. Isaacson as interim, Vice Chair to call the August meeting to order. Meeting was adjourned at 7:55 pm Submitted by 9-C re�� ��-�August 9. 1991 J�p'ri Ze�ell. Director T ' ; �V� Y I�N��`w 5TC�()L t IL Noyes Cultural Arts Center 921 Noyes St. Eunstan. !L 60201 708/491.0266 DRAFT - l;OT APPROVED Minutes of the August 20, 1991 meeting of the Evanston Arts Council. MEMBERS PRESENT: Ron Isaacson, Interim Chair, laurel Burrows, Theresa Gimpel. .lane Chapman, Francine Markwell and Gwen Osborne. MEMBERS ABSENT: Araceli Jordan -Dillon, Muriel Chalem. STAFF: Joseph Zendell, Director, Jonathon Glus. Public Art: Coordinator, Eric Anderson, City Manager, Don Wirth, Director of Parks. Recreation and Forestry. GUSST Chr-s Barry, Manager, next Theatre Company. The monthly meeting of the Evanston Arts (:cuncil was called to order by R, iaaacson in Ztudio 106 of the :;oyes Cultural Arts Center. 927 ;;oyes Wit.. Evanston. IL :0201 at 5:40 pm. AppRr,'f AL :F 14INUTES FRO-"! -111f91: _ . Markwell moved and G. Osborne seconded approval of the minutes. Approved unanimously. ELEC=: N OF 91-92 CHAIR.: J. Chapman moved and L. Burrows seconded nomination and election of F. Markwell as Chair of the Arts Council :or the 91-92 terra. approved unanimously. At this point, F. Markwell assumed the Chair. She introduced new member. ':'►eresa Gimpel and asked for the continued support of all the members during the coming year. F. Markwell then introduced Eric Anderson. City Manager, who proceeded to discuss the current process of budget preparation as approved by the City Council. i?e indicated that the City Council's current coal is to eliminate approximately 35 Million in city spending while holding the city's portion of the tax levy the same as the current year. He described the process whereby staff ;s focusing on administrative changes and - conolidat_ons rather than program service reductions at this point. _ . Mar1:well responded =— that the Arts Counca= is prepared to reduce city support during the coming .fiscal year but that reductions should be done fairly within all departments. F. laaacson indicated that the arts Council is lust fina_hing a strategic planning process which is focusing on the need Lor expanded and better services, emphasizing that throughout the process we have continued to hear `hat the arts are a tremendous resource for Evanston with a great _ impact on the local economy. STAFF REPORT: J. Zendell tailed the Arts Council's attention to the written staff report. R. Isaacson asked if tho Arts Council could consider involving in artist in the Noyes Center floor replacement, perhaps by using the floor replacement as public art through design. Staff will explore this option, possibly involving the Public Art Committee. ARTS A AFFIRMATIVE ACTION COMMITTEE REPORT: L. Burrows indicated that the last meeting was the annual potluck held at j. Zendell's home, R, Isaacson added that the reported 7,000 attendance at the Festival should be considered a success, not a ` failure, that 7,000 is a significant cumber. NOYES CENTER COM- MITTEE REPORT: J. Zendell announced that the Noyes Street Festival :has set for Sunday, Sentemaer I" 1991. F. Markwell asked 1. Burrows to chair `he Noyes Center Committ?e and to head the '_'ask Force that will he set up to study the future of the Noyes '.enter. L. Burrows accepted. PUBLIC ART COM- MIT`1'EE REPORT: R. Isaacson reported that :he City :ounci_ had approved 313,000 in Capital improvement funds for the Library Public .Art Pro]ect which we will be able to use to match National Endowment for the Arts funds. 3. Slus reported on the Congregational Park Project's initial neighborhood meeting ::nick drew a dozen people. Concern was expressed at the meeting for the historic :nature of the area and he need to consider the specific architecture of `he _hurcn. ARTS WEEKEND: J. Chapman reported that she had met witt staff and Kathleen Martin from ( tenant grcup i Trinity Square Ensemble to begin planning the Marsh /5 Arts Weekend at the Noyes Center. Tentative clans tali for a Saturday "Kris Market" with all Evanstcn arts - organizations invited to "market _heir _ rcduc" i.e. == season tickers. «asse5 . tic, Saturday ;sight would be a-NoyesMaker Party- in he Noyes qy i- m ! :20 pm to 11 pm. billed as a _.ndra15er. The ,oaf of the fundraiser :-roul"i be to purchase a computer and laser printer. The event may include a silent auction. Sunday's event would be for children. Marilyn Price has agreed to organize a special puppet festival using students frcm the Bravo arts _ Festival. It was agreed that fees would not be -� charged to he part of the Saturday "Arts Market.'' VI.`'.LiAL AIDS: j. Zendell presented Staff recommendations for the .'arts Council ' s proposed involvement in to national M Day Without Art and visual AIDS Day, acknowledging the impact of AIDS on the arts community. Staff proposed requesting the Mayor to issue a proclamation and that the proclamation would be sent to Evanston artists and organizations to encourage involvement. Further, the Noyes Center Gallery would host an exh_bit= n in December focusing on the issue of AIDS. i. Zendell emphasized that such an exhibition :could be curated works. L. Burrows moved and J. Chapman seconded approval of the recommendations. NOYES APPLICATION REVIEW COMMITTEE: P. Markwell appointed i. ihapman, L. Burrows and T. Gimpel to an ad hoc committee to review the 14 applications submitted for the two studios to be available at Noyes in October. 1 992- 93 BUDGET PROJECTIONS: j. Zendell presented ; draft of the proposed 1992- 93 budget pointing out specific reductions and increases. Members agreed to change the proposed Gallery Guide to a broader Evanston Arms Promotion Brochure both in the next budget and in the current budget. R. Isaacson requested staff investigate using more Northwestern University music resources for the Festival to reduce costs. G. Osborne agreed to investigate similar resources at U.I.C. J. Chapman and j. Osborne agreed to assist staff in the future development of an arts promotional campaign. Chris Barry indicated that the next Theatre would be willing to donate nwo season tickers for the Arts In Youth Award next year. the also asked the Arts Council to reconsider the proposed increases :n community use rentals indicating `hat The next Theatre is the primary user of the theatre. Staff will work with the Next Theatre and try to develop a compromtize within the budget submission. Regarding promotion of the theatre and the _enter. i. Chapman suggested that we reexamine the issue of exterior signage for the tuildi OTHER ISSUES: R. Isaacson discussed the need to begin integrating promotion of _he arts at other events in Evanston and that zuch promotion should be part of an overall promotional campaign. ,fleeting was adjourned at 3:40 pre Submitted by August 29, 1991 Jeep 4Cnaell . Direct ;r I EVAN,S'�rol i�DUNCIL Noyes Cultural Arts Comer DRAFT - NOT APPROVED 927 Noyes St. Evanston, IL 60201 708/491.0266 :Minutes of the September 11, i991 ."neeting of the Evanston Arts Council. MEMBERS ?RESENT: Francine Markwell, Chair, Laurel H. Burrows, Muriel M. Chalem, Jane Chapman. Theresa Gimpel and Ron Isaacson and Gwen Osborne. MEMBERS ABSENT: Araceli Jordon --Dillon. :STAFF: Joseph Zendell. Director, Tsehaye Hebert. Program Coordinator and Jonathon Glus, Public Art Coord. GUESTS: Meyer Dwass. Freda. Landau, waynne Warren, Marla Schweppe, Paula Henderson. ;Marla Balaban. Christine F•_11ton and Pat Wyzbinski from *4gt Cornerstones. The monthly meeting of the Evanston Arts Council was called to order by F. Markwell, Chair, in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St.. Evanston. II, 60201 at 5:55 pm. APPROVAL OF MINUTES _R014 8/ 0/91: L. Burrows moved and M. Chaiem seconded approval of the minutes. Approved unanimously. �HAIR'S REPORT: F. Markwell asked all guests to introduce themselves. She =hen appointed ;on Isaacson Vice Chair for the Arts Council. Additionally, she reported that ;.he Arts Council has one vacant seat and that :4. Chalem's appointment zy ended as soon as the Mayor appoints a replacement. She also suggested that as many arts Council members as possible should attend the upcoming Noyes Street Festival on Sept. 22. STAFF REPORT: J. Zendell called the Arts Council's attention to the written Staff Report. R. Isaacson asked staff to report on the recent meeting with N.U. Marketing professor Phil Kotler. J. Zendell reported that -he had spent an hour with Mr. Kotler discussing the potential of the .arts Council developing a broad based program to promote the Evanston arts industry. .'Mr. Xotler had-ndicated that he would be available in the future to Yliscuss plans but probably would not sit on a committee. COMMUNITY SERVICE REPORT: J. Zendell presented the ;second Quarterly Community Service Report for the Noyes tenants. iRTS &AFFIRMATIVE ACTION COMMITTEE REPORT: L. Burrows indicated that the next meeting of the Committee would be October 1. NOYES CENTER COM- MITTEE REPORT: J. Zendell reported that the Noyes Center tenants had met to discuss upcoming window replacement and the planned electrical upgrade, plus the Sept. 22 Festival. PUBLIC ART COM- MITTEE REPORT: ARTS WEEKEND REPORT: 19 y2 GRANTS PRO- GP..A24 GUIDELINES: J, Glus updated the Arts Council on the Congregational Park Public Art Project indicating that the original $15,000 had accrued interest and now stood at $21,000. He summarized the Public Art Committee's discussions on whether or not the project should involve a commissioned work or a pre- existing piece. J. Glus then reported on the Public Art Roster project which is only partially completed. He indicated that the project. to document all public art in Evanston, has uncovered a tremendous number of public art :corks in Evanston schools. The Historical Society is assisting with the project as is District 55. J. Chapman reported that tenants met with her and volunteer publicist Judith Kramer to discuss the upcoming March 7/8 Arts Weekend at the Noyes Center There was an enthusiastic response from tenants. J. Chapman will continue to work on the development of a committee for the project's various components: Saturday "Arts Market", Saturday night's "Noyes Maker Party" and Sunday's "Puppet Festival." J. Zendell presented the proposed changes in the 1992 Grants Program Guidelines and Forms. Noyes tenant Marla Balaban addressed the Arts Council asking how various ethnic groups in Evanston that are oriented toward a specific ethnic art form such as the Hatzabarim Israeli Dance Cempany ;.could be able to respond to the Affirmative Action Requirements. G. Osborne resporided that she did not see why the board of such ar. organization would have any more difficulty than other organizations in dealing with the Grants Program's Affirmative Action requirements. J. Zendell added that we should not assume that people of color are not interested in being involved in Israeli dance or other ethnic art forms. L. Burrows moved and J. Chapman seconded approval of the staff recommendation. ZTUDIO APPLI- CATIONS REVIEW COM- 141TTEE RECOMMENDA- TIONS: J. Zendell explained the process by which the Noyes Application Review Panel (Francine Markwell, Chair, Laurel Burrows and Jane Chapman) developed its recommendations. Four applications had been reviewed for Studio 1223 while nine had been reviewed for Studio 220. The Panel recommended approval of the application from 2nd city Ballet for the larger studio 223. 14. Balaban Presented a statement in opposition to the recommendation. presented statistics on dance classes currently held in Evanston. G. Osborne :moved and L. Burrows seconded the PPnel's recommendation to approve the application €rcn 2nd City Ballet. Motion approved with one abstention (M. Chalem). J. Zendell then presented the Panel's recommendation for approval of computer animator Marla Scrweppe for studio 220. M. Chalem moved and L. Burrows seconded approval of the recommendation. Approved unanimously. T992-93 PROPOSED BUDGET: J. Zendell presented the proposed 1992-93 Budget. F. Markwell noted that the .text Theatre had sent her a note thanking the Arts Council for negotiating for reduced theatre rental during the first part of the fiscal year. R. Isaacson moved and L. Burrowo seconded approval of the budget as presented. Approved unanimously. J. Zendell indicated that the Human Services Committee Budget Hearing for the Arts Council would be at 7:10 pm on Monday. Oct_ 4. It was agreed that Arts Council members would meet with staff on _ Thursday, October_0 to discuss the hearing presentation. STRATEGIC PLAN- KING SESSION: Pat Idy--binski asked the Arts Council to consider _ changing the next arts Council meeting date from October 15 rn the following week in order to accommodate- an expanded schedule for preparation of the Ztrategic Plan. It was agreed that the meeting would be changed to October 22. Ms. Wycbinski presented the draft Mission Statement and Goals. R. Isaacson moved and G. Osborne seconded approval of the Mission statement. Approved unanimously. G. Osborne moved and L. Burrows seconded approval of the goals with the deletion of numbers. Approved unanimously. L. Burrows :roved and T. Gimple -- seconded approval of the Arts Council Roles as presented. Approved unanimously. Ms. Wyzbinski presented the proposed Table of Contents for the Plan. R. Isaacson suggested that it is essential that the Arts Council set priorities within the context of the proposed strategies. He also suggested that the Grants Program should become "thematic" with a greater emphasis on the program being proactive to address certain needs or issues each year. Regarding other goals, J. Zendell reported to the Arts Council that it was the intent of staff to make the !;oyes Center Gallery more of a priority in the coming year. F. Markwell suggested that the new Director of the Evanston Art Center, Michelle Rowe -Shields, he asked to discuss the Gallery with raze farts Council at its November meeting. Meeting was adjourned at 9 pm. Submitted by Joseph Zendell , P,xecut;.ve Director, 10/22/91 1 < � t EN',A STON,Z COUNCIL Noyes Cultural Arts Center 927 Noyes St. Evanston, It. 60201 708/491.0266 DRAFT - NOT APPROVED Mi= utes of the October LZ. 1991 meeting of the Evanston Arts Council MEMBERI ?RESENT: Francine Marswel.l . :hair, Laurel H. Burrows, Muriel Ch aiem, :ane Chapman, Ron Isaacson and nraceli ,Tordan-Dillon. MEMBERS ABSENT: Gwendolyn Osborne and Theresa Gimpel. STAFF. :osepn Candell. .,_recv:r: :onathon Glus. Public Art C_ordinator. G ZTZ : Tom AcGahan, :temper, Arts A Affirmative Action C mittee: Pat Wywbinsit. : rincinie. Agt. Cornerstones. The monma y meet_. _ ,.! the Evanston Arts Council was called to order by F. Mari:well. hair. :n ;studio _05 cf the Noyes Cultural Arts Cenmer. 07 Noyes Zt.. Dvanstcn. Q201 at 035 pm. APPROVAL OF MI:I[]:'EZ -RCM 911_/91: 1. _u_rcws :loved and A. :,ordan-Dillon seconded ap prcval cf the minutes. ,approved unanimously. C CAI' S REPORT: F. Markweil asked everyone =o introduce themselves and then thanked :. Chapman. L. Burrows, M. Chaiem and T. 3inapel for !heir presentation of our proposed Budget at the Human iervices Committee Budget Hearing the previous Monday. L. Burrows indicated that we were given only 4 minutes for the presentation at the end cf the agenda, but that the Committee seemed :ositive and had no questions. F. Markwell added that sne had talked to an N.U. Daily reporter about our budget. She then reported on a letter from Karen C'havers to the Arts Council indicating t"at :he Affirmative Action and the Arts Committee was sunportwng ;.he nomination of Lisa Elliott for appointment by Mayor Barr to the Arts Council. Z AFF REPORT: :. :endell presented the written staff report. He also presented a draft of a memo to City Council from the Arts Council toncernirg the proposed CTA closure of the Noyes EL station. L. Burrows moved and A. Gordan -Dillon seconded approval of the memo. Approved unanimously. F. Mark -Hell reminded the Arts Council of the upcoming Oct. 29th Arts in Education grants workshop at :byes. Concerning the upcoming AIDS Day exhibition and the Mayor's proclamation, it was suggested that ataif send a notification to area hurt hes . ARTS & AFFIRMATIVE ACTION COMMITTEE REPORT: L. Burrows reported that the Committee met on Oct. 1 with a long agenda to discuss the survey of artists/vendors. recruitment of volunteers and the brainstorming of possible changes in the Festival. NOYES CENTER COM- MITTEE REPORT: L. Burrows reported on the Noyes Tenants meeting where staff had reported on floor replacement, the Noyes Center Task Force, a cleaning schedule, window replacement and electrical upgrade. It was strongly suggested that Toni Sinclair attend all tenants meetings in the fatare. PUBLIC ART COM- MITTEE REPORT: R. Isaacson reported that the Noyes Business District representatives are excited about working with the Noyes Center, according to the Chamber of Commerce. He also congratulated staff on an excellent Prospectus for the Congregational Park Public Art project. He added that at next week's Committee meeting, member Jim Gamble will be discussing possible public art projects as a part of the City's renovation of area viaducts. J. Glus reported on work with EV14ARK to place an exhibition in vacant store windows in downtown Evanston, the first project focusing on the Scandinavian Design building. It is honed that the program can be expanded to other buildings, downtown and elsewhere in Evanston. J. _hapman suggested that the Evanston Art Center Cooperative artists might be approached for this project. J. Glus also reported on the program's new intern who will be continuing the identification o: public art in Evanston schools. R. Isaacson agreed to draft a letter from the Committee urging Washfngton National Insurance Company to include public art in the redevelopment of their downtown site. STP.ATEGIC PLAN: P. Nyzbinski tailed the Council'a attention to the draft of the Strategic Plan and asked if there were any questions. Burrows complimented Nis. Wyzbinski on the Thoroughness of the document. Council members offered specific suggestions for alterations in the page listing Council members and others involved in the project. R. Isaacson suggested that we continue discussions at each monthly meeting focusing on individual topics and issues in the document. R. Isaacson moved and M. Chalem seconded approval of the Strategic Plan with the alterations indicated. Approved unanimously. ILLINOIS^ ARTS ALLIANCE MEMBER- SHIP REQUEST: J. Zendell reported that, as a Board member of the Illinois Arts Alliance, he has been asked to co- author a letter to Evanston arts organizations soliciting membership for the Illinois Arts Alliance, the statewide advocacy organization of which the Evanston Arts Council is a member. The Evanston Arts ('o uncil and three other Arts Councils in Illinois ar" being asked to participate in this membership development project. M. Chalem moved and L. Burrows seconded that the Arts Council co-sponsor such a membership letter if the City Manager's office approves of the project. Approved unanimously. ARTS WEEKEND REPORT: J. Chapman reported that she will be meeting with tenants on Nov. 12. F. Markwell suggested that we begin developing the necessary committee structure for this project at the flovember Council meeting. R. Isaacson suggested that the Festival video be used for fundraising purposes and/or in empty store fronts. F. Markwell added that we need to start a "scrap book" of photos and articles. CENTENNIAL CELEBRATION: J. Zendell reported that 1992 is the 100th anniversary of she Voyes School building. J. Glus discussed the potential events that we could initiate during the Centennial year, i.e. architectural studies in Arts Camp, exhibitions and special events. ARTS TASK FORCE 0:1 DRUG ABUSE: J0. Zendell presented the written report and indicated that h- would continue to update the Arts Council on future developments. OTHER ISSUES: P. Isaacson reported that Light Opera Works' Manacring Director Bridget McDonough and FolkWorks Gallery owner Paul Giddings have been elected to the board of the Chamber of Cornerce, suggesting that we send letters of congratulations to both. He also brouGht to the Arts council's attention the Chicago Gallery Guide and discussed its broad distribution, indicating that the Noyes Gallery is not listed. staff responded that we will be listed in the next edition. It was agreed that the next agenda would include the establishment of an Associate Membership and a Freeport on the Strategic Plan. Submitted by tlovember 5, 1991 EVANSTO. OUNC,1L Noyes Cultural Arts Center 927 Noyes St. Evanston,IL 60201 708/491.0266 DRAFT - NOT APPROVED Minutes of the November 19, 1991 meeting of the Evanston Arts Council. MEMBERS PRESENT: Ron Isaacson, Vice Chair, Muriel Chalem, Laurel H. Burrows, Christine Fulton, Theresa Gimpel and Dominic Missimi. MEMBERS ABSENT: Francine Markwell, Gwendolyn Osborne, Jane Chapman and Aracelli Jordan -Dillon. STAFF: Jonathon Glus. Public Art Coordinator, Toni Sinclair, Noyes Center Coordinator, Tsehaye Hebert, Program Coordinator, Joseph Zendell, Director, and Jill Thompkins, Public Art Intern. GUESTS: Ric Roe, President, Evanston Arts Alliance; Jane Lowers, AN.U. student. The monthly meeting of the Evanston Arts Council was called to order by R. Isaacson, Vice Chair, in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St.. Evanston, IL 60201 at 6:40 pm. APPROVAL OF MINUTES FROM 10/22/91: L. Burrows moved and D. Missimi seconded approval of the minutes. Approved unanimously. CHAIR'S REPORT: R. Isaacson asked all members to introduce themselves and describe their current affiliation and jobs with the Arts Council. Responses were as follows: D. Missimi, N.U. Theatre professor, indicating an interest in linking N.U. with the community; T. Gimpel, former gallery administrator; L. Burrows, Chair of the Noyes Center Committee and Task Force, Chair of the Arts tx Affirmative Action Committee and part f the Festival planning committee; R.Isaacson, owner of Mindscape Gallery, member of EVMARK, Chair of the Public Art Committee; C. Fulton, professional fundraiser, currently employed by a business acquisition company; M. Chalem, past chair. STAFF REPORT: Staff called the Arts Council's attention to the written Staff Report. J. Zendell also reported that the City Council had approved the proposal to consolidate City Highlights with "Arts Sr Recreation Magazine" and that because of budget reductions. the Arts Council would only be able to use approximately 4.5 pages in each issue of the quarterly magazine. ARTS tx AFFIRMATIVE ACTION COMMITTEE REPORT: L. Burrows reported on the recent Committee meeting indicating that the members are eager to focus on the development of culturally diverse programming „£.. . ., will be involved only if we also do an audience survey. He also reported that the Alliance is no longer a legal entity because .specific reporting forms have not been filed to the state and federal governments. it was agreed that the Arts Council should work toward establishing a new Alliance primarily is :evylap the Grants ?rogram budget and provide advocacy n"rvices. T. Gimpel moved and L. Burrows seconded .approval of the establizAment of an Associate Membership for the Artz ;u::___. t was agreed that the Associate Membership _z not a new organisation, or a new Alliance, Sun rather in ad)unct group of intereitod individuals ;_.sociated with the Arts Council. !t was the 3nnenims -:gat :Muriel lhalem, now offj_.all off Qe Ariz nonc=1, mould be named he first Associate .'om per. Because of the lato hour. __ was agreed that the discussion of the :rategic ?!an would continue at the next meeting. PROPOSED 1992 CALENDAR OF MEETINGS: it was the c nsen.sus of the .arts Council to approve the proposed Calendar of meetings. FIRST nIGHT ?ROPOSAL: J. :endell presented the outline of the proposed First Nigh: New :ear's Eve Celebration of the Arts. R. ls,acz.n indicated zhar since the proposal originated with in Alcer=en, we should encourage the City Council :a take a leaderzhip role in the project. 7. Hebert reminded the arts Council that a critical :art of nhe ylan7inq uhol:_2 i:he involvement _ f the west zide of Evanston and other under_erved 5_gmentz of the c,:y. R. Isaacson indicated _.at we must -cnsider ;he limitations of staff ins :or _,.went programs. _t was agreed that a group of innerested people would meet to discuss the proj - -t . including A. _hal_m, D. missim_, L. Burrows an! F. _saacson. 7THER BUSINESS: M. _hal. m re;irovO _hat Zenator Berman had been active fight in keep the Noyes el stop open. R. _saaci n _ oad a resolution into the record honori g Z. halem for her years of service to the Art= Council. as follows: Whereas. Muriel Chalem has served the Evanston Arts Council and the citizens of Evanston with distinction and dedication, and Whereas, Xuriel "halem as Chair and member has a Noyes Cullutal Arts Center 927 Noyes St. Evanston. IL 60201 708/491-0266 DRAFT -- NOT APPROVED Minutes of the November 19, 1991 meeting of the Evanston Arts Council. MEMBERS PRESENT: Ron Isaacson, Vice Chair, Muriel Chalem, Laurel H. Burrows, Christine Fulton, Theresa Gimpel and Dominic Missimi. MEMBERS ABSENT: Francine Markwell, Gwendolyn Osborne, Jane Chapman and Aracelli. Jordan -Dillon. STAFF: Jonathon Gluc, Public Art Coordinator, Toni Sinclair, Noyes Center Coordinator. Tsehaye Hebert, Program Coordinator, Joseph Zendell, Director, and Jill Thompkins, Public Art Intern. GUESTS: Ric Roe, President, Evanston Arts Alliance; Jane Lowers, N.U. student. The monthly meeting of the Evanston Arts Council was called to order by R. Isaacson. Vice Chair, in studio 106 of the Noyes Cultural Arts Center, 927 Noyes St.. Evanston, IL 60201 at 6:40 pm. r,PPROVAL OF MINUTES FROM 10/22/91: L. Burrows moved and D. Missimi seconded approval of the minutes. Approved unanimously. CHAIR'S REPORT: R. Isaacson asked all members to introduce themselves and describe their current affiliation and jobs with the Arts Council. Responses were as follows: D. Missimi, N.U. Theatre professor, indicating an interest in linking N.U. with the community; T. Gimpel. former gallery administrator; L. Burrows, Chair of the Noyes Center Committee and Task Force, Chair of the Arts & Affirmative Action Committee and part the Festival planning committee; R.Isaacson, owner of Mindscape Gallery, member of EVMARK. Chair of the Public Art Committee; C. Fulton, professional fundraiser, currently employed by a business acquisition company; M. Chalem, past chair. STAFF REPORT: Staff called the Arts Council's attention to the written Staff Report. J. Zendell also reported that the City Council had approved the proposal to consolidate City Highlights with "Arts & Recreation Magazine" and that because of budget reductions, the Artj Council would only be able to use approximately 4.5 pages in each issue of the quarterly magazine. ARTS & AFFIRMATIVE ACTION COMMITTEE REPORT: L. Burrows reported on the recent Committee meeting indicating that the members are eager to focus on the development of culturally diverse programming throughout the year rather than only on the Festival. The indicated that the Committee would like to b" involved in the Noyes Center's Centennial celebration. T. Hebert reported that staff had met with the Djjecror of TCTV who had committed to produce i syri es of video spots to promote the festival, 'arrows also reported that she had attended , :wnz seminar sponsored by the Evanston Human Raia i -ns 7immission. _DYES CENTER ._ TM- AITTEE REPORT: L. 3urr V3 _ - _ . _ t _ _ that _a tenant3 a:tended the recent tonnnt= ' mveti :g to discuss the community service , roc _ls . N_, _ _ enter renovation pro3ects and Cad:: _oi �. pro•f� ^er.ts, plus the Arts Weekend set for March "Q. : aff and tenants ire trying to find a aew t1my n lay wkez more tenants can attend. UELIC ART COM- :4s':= REPORT. R . =saac. , n voVofril that staff had received seven submissions 72 aate _'_r zhe j_n regational Parrs 2ro3 ec t . • l z- - - _ ro ed that the City Manager has agreed tG support _: _ idea of the repair and painting of i:& 7ossnbay and Ridge overpass as a public a_ _ >r The Publin Art Committee will develop 7hy - _ a: specifics over the coming several =r._E :-or" with the Public Works Dept. S. Glus r eporzed that :he proposed public art displays slated for }owntown•.acant windows is not possible because the new Lena n_ :rants _:.mediate access to the site Qr. ins mr i._ z:n. ART: WEEKEND: T. Gimpel reporned f pane Chapman and asked the member~ to .._ is weekend involvement form jnj , nun is _Me ztaff as soon as possible. She a:,o _ndica ed than the _:lustration for the cover or ne 3enefi.. ;nvitation will be the same as that n the _over of Arts & Recreation Magazine's February Kar. _ ?. Mumms printing has agreed to print the _n •r_ _a _.=_ at cost. The next meeting of the 21annin; : �. : _-ee will be on Monday, Dec. 9 at Pm. Z7RATEGIC ?LAYS Ti =ECOMMENDATIONS FOR ACTION: -. 3urrows .;roved .and T. Gimpel seconded the _ establishment of an Arts Promotion Task Force. with a chair to Se appointed by the Arts Council chairman. a. ace suggested that the Task Force be _ allowed to frame ioz own mission and market area. Approved unanimously. _ R. Roe ; epornst that to is :corking with an intern to develop t _ :to oconomic impact of the arts �_ in Evanston- s _.._= of the arts. N.U. purvey Lab ♦, will be involved only if we also do an audience survey. He also reported that the Alliance is no longer a legal entity becauue specific reporting forms have not been filed to the state and federal governments. :t was agreed that the Arts Council should work toward establishing a new Alliance primarily no levelop the Orants ?rogram budget and provide advocacy services. T. Gimpel moved and L. Burro= ,seconded approval of the vstabli5hment of an Associate Membership for ;he Arta :nuna_l. :t was agreed that the Associat Membership. _3 not a new organization. or a new Alliance. but rather an adjugct group of interes ar. individua13 - sociated with ;he Art; Council. it was the :onswnsus _hat Muriel 7halem, :.ow officially off the Arty 'ouncil, :could ' v named he first Associate :'ember. Because of _ e late hour, it was agreed that the discussion of the Z;,rategic Plan would continue at the next ..gun it meeting. PROPOSED 1992 CALENDAR OF :MEETINGS: It was :he sncensus of the Arts Council to approve the proposed Oalendar of meetings. FIRST :TIGHT ?ROPOSAL. V Bendel_ presented the outline of the proposed First Night New :ear's Eve .elebratton of the Arts. R, issacson = nKcated =`gar. 31nce the proposal originated i:t v Allermyn. we should encourage _h� City council to take a leadership role in the project. 7. Hebert reminded the Arts Council that a critical gar: of he 21annin7 7hcul l to he involvement the west ziie of Evanston and other underServed zegmentz of the _ I :y . R. :zaacson indicated that :7e must _on5ider the limitations of staff and ;sr _...:_Ant prog:ams. :t was agreed that a group of interested people would ;meet to discuss the projeco. including A. haiam. 3. Mi5simi. L. Burrows an,:: F. :z�aac_cn. ETHER BUSINESS: M. _hale... _ _- o_ _ N chat senator Berman had been active in nte _ ;:Yt to !OOP _he N070s 01 stop open. R. Isaac_an _oad H cesolution into the record _ honoring M. :halym for her years of service to the _ Art. Council. as fellows: Whereas. Muriel Chalem has served the Evanston Arts - Council and the citizens of Evanston with distinction and dedication, and Whereas. Muriel 'halem as Chair and member has A .+ the growth and continued support of the arts in Evanston, and Whereas, the Arts council has been enriched by her continued involvement and thoughtful contributions to the agency's strategic planning process during her two terms as a member. Therefore be it resolved that the Evanston Arts Council hereby honors Muriel Chalem for her important role in the ..ontinued growth of the agency and its programs, and looks forward to her continuing Involvement, as an Arts Council Associate Member. Adooted .lnv•�mber _9. 1991. �,. Burr�ovo-J and D. I4issimi seconded adoption of the resolution. Approved unanimously. M. _halem than?ed the Arts Council for the honor. ?. Issacson indicated that he and another Council member would -o a rev-iew of the Executive Director following t «_. meeting. ,fleeting was adjourned at P.M. Submitted Dec.s5, i�Submitted by / t - uoseph Zendell. Director r EVANST0*(SUNG I L Noyes Cultural Arts Center 927 Noyes St. Evanstan. IL 60201 708/491.0266 DRAFT •- NOT APPROVED Minutes of the December 17, 1991 meeting of the Evanston Arts Council. MEMBERS PRESENT: Francine Markwell, Chair; Laurel Burrows, Jane Chapman. Christine Fulton. Theresa Gimpel. Ron Isaacson, Aracell Jordan -Dillon and Dominic 14issimi. MEMBERS ABSENT: None! ASSOCIATE 14EMBERS PRESENT: Muriel Chalem STAFF: Jonathon Glus. Public Art Coordinator and Joseph Zendell, Director. GUESTS: Lisa Elliott, member. Arts & Affirmative Action Committee. The monthly meeting of the Evanston Arts Council was called to order by F. Markwell, Chair, in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St.. Evanston, IL 60201 at 6:35 pm. CHAIR'S REPORT: F. Markwell welcomed M. Chalem as the first Associate member of the Arts Council and thanked R. Isaacson for chairing the November meeting. She asked all members and guests to introduce themselves and explain their interest in the Arts Council and why they feel they were appointed to the Arts Council. STAFF REPORT: J. Zendell called the Arts Council's attention to the written etaff report. COMMUNITY SERVICE QUARTERLY REPORT: J. Zendell presented the written Community Services Report explaining that although most community services have been accomplished by Noyes tenants, the reports en those services have not been submitted to staff. INFORMATION & COMMUNICATIONS: J. Zendell called the Arts Council's attention to a series of articles and memos with speci"_ic information related to advocacy and programming, indicating that future Arts Council packets will include addit-ional information and communications for discussion. ARTS & AFFIRMATIVE ACTION COMMITTEE REPORT: L. Burrows indicated that the Committee's meeting report was included in the packet and asked Lisa Elliott to report on further activities of the program. Ms. Elliott reported on plans to promote the Ethnic Arts Festival by calling for assistance from area restaurants, plus ECTV which has committed to developing a series of public service announcements. R. Isaacson also discussed the upcoming Tribal and Folk Arts Festival in May in Chicago. 110YES CENTER COM- MITTEE REPORT: L. Burrows called the Arts Council's attention to the written report indicating that two tenants had attended the committee meeting, but that perhaps the low turnout was because of the holidays. PUBLIC ART COM- MITTEE REPORT: R. Isaacson discussed the status of the Congregational Park project and the three proposals that were being recommended by the Selection Panel plus the timeline for the community meeting and final selection. J. Chapman asked if safety and liability issues had been discussed and R. Isaacson reported that these were part of the review process. J. Glus reported that the Library architect's contract had been approved by the City Council. ARTS WEEKEND REPORT: F. Markwell asked A. Jordon -Dillon to be part of the Arts Weekend planning Committee. J. Chapman discussed the invitation and overall promotion, with - the focus on celebration of the Noyes Center. Tickets to the evening Noyesmaker Party will be $25, $50 and $100. Staff was directed to investigate the cost of an overrun of the Magazine cover for use as posters. J. Chapman asked all members to provide staff with names and addresses of individuals to be invited to the event not later than Jan. 10. - Invitations to be mailed by Jan. 30. D. Missimi indicated that he is investigating donations for food and assistance in the design of the decorations. T. Gimpel has agreed to coordinate the silent auction. L. Burrows moved and C. Fulton seconded approval of staff spending up to $1,000 to cover expenses for this event from the Noyes Renovation Fund. Approved unanimously. ARTS PROMOTION TASK FORCE: F. Markwell appointed C. Fulton as chair of the Task Force with G. Osborne also serving as a member. R. == Isaacson discussed the need for a promotional _-= campaign to be "hard hitting and aggressive" if it is to succeed. C. Fulton indicated that the Strategic Plan clearly indicates that members of the Evanston business community are eager to be a partner in this effort. Staff will meet with the two members to discuss a timeline and additional members to add to the task force. PROGRAMMING FOR AT RISK YOUTH: J. Zendell reported that the Recreation Dept, had requested additional funding from the City Council for FY 92-93 for the development of programming specifically to serve and involve Evanston "at risk youth" and that the Arts Council had been asked to help develop arts programming as part of the overall program. Staff is currently investigating various models and will present recommendations to the Arts Council in subsequent meetings. ARTS & RECREATION MAGAZINE REPORT: J. Zendell called the Arts Council's attention to a memo outlining the status of ARTS & RECREATION magazine for FY 92-93 indicating that 4.5 pages would be available for arts information. R. Isaacson suggested that due to these restrictions, each issue include a section or an ad calling the public's attention to the diversity of arts activities in Evanston, i.e. galleries, museums, theatres, dance companies, etc. FIRST NIGHT REPORT: J. Zendell referred to a memo outlining the results of a meeting held at the Noyes Center to discuss the potential of the City sponsoring an Evanston First Night (Flew Year's) Celebration of the Arts. M. Chalem volunteered to chair the arts Council's First Night efforts if the project is developed. OTHER ISSUES: J. Chapman suggested that since there are so many new members. an orientation packet be developed to include a tour of the Center and an informal meeting to deal with the Strategic Plan. A. Jordan - Dillon asked that the next packet include information on each Committee's assignments. L. Burrows suggested that there is a need to expand the Associate Membership and that we invite former Arts Council members to the February meeting. F. Markwell added that she will draft a letter of welcome to the new Chamber of Commerce director. Meeting was adjourned at 8:15 pm. �enh Zendell, Director Date