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HomeMy WebLinkAboutMinutes 1990Evanston Environmental Association 2024 McCormick Boulevard, Evanston, IL 60201 (708).864.5181 ECOWayCENTER • LADO AIWIREMU • LIONTNOUSE NATtJAE CENTER Ladd Arboretum Committee Evanston Environmental Association Board Meeting ' Thursday, January 4, 1990 BOARD MEMBERS PRESENT: Joshua Orlan, President; Shelia Davis, Vice -President; David Ransford, Treasurer; Jack Weis, Secretary; Neal Laatsch, Alberta Lauterbach, Jean Ramsey BOARD MEMBERS ABSENT: None STAFF MEMBERS PRESENT: Linda Lutz OTHERS PRESENT: Jay Corbett, Barbara Corbett Josh called the meeting to order,at 7:30 PM. vishilMolumP Josh invited Jay Corbett to address the Committee. Jay gave a brief history of his 15 year association with the community garden site along McCormick Boulevard. He stated that he is concerned about the direction the gardens are taking. His concern is that there are no solutions to present problems at the garden site. Basically the problems are: 1. Gardeners are not prescreened at registration to determine the type of quality gardener they will be. 2. McCormick Garden has lacked an official site coordinator (a role historically assumed by one of the gardeners) for the past 2 gardening seasons. 3. "Abandoned" gardens are left to go to seed. Josh thanked Jay for bringing theso concerns to the attention of the Committee. The Board wants the garden program to go well, however as a public program preJudgement of Qardeners is not a policy endorsed by the Board. adatesuggested insteadden a greater ater commitment to enforcing planting directed staff to monitor enforcement of garden rules. Discussion on the garden site'*coordinator (historically a volunteer gardener) concluded that McCormick Garden needed a''site coordinator. The Board directed staff to seek an individual who has a demonstrated committment to productive gardening, knows the garden site, is respected by and gets along well with other gardeners to fill this position. Other garden sates will be treated on an individual basis concerning the need for a site coordinator. Concern for the abandoned plots issue focused on the weed.seed dispersion to other garden plots and the aesthetic features of the overall garden site. The Board directed staff to enforce planting policies, and rototill gardens that get out of hand. Orientations for new gardeners will 'be held to make sure gardening policies are clear. Nominating Committee Report Shelia reported that the nominating committee had the following slate of officers for 1990: President . Josh Orlan Vice -President: Shelia Davis Treasurer . David Ransford Secretary Jack Weis Shelia moved that the slate of officers be approved. Jean seconded the motion; the Board voted and approved the slate.,', Education Long Range Plan The first draft of policies and philosophies for educational programming have been completed. The revised version will be available for Board review. Ralph Melin Memorial Linda discussed with Oscar Chute. Oscar suggested naming a walk, erecting outside signage, and supported the idea of an indoor exhibit on the Arboretum/Landscape Architecture/Ralph Melin. The Board directed Linda to find out details regarding the outside signage. Working -Plan for Subcommittees Josh recalled that the Executive Service Corps recommended that each Board member have an area•of responsibility. This would be an area which each person would work on between scheduled meetings. This committee structure is essential ir. order to grow as an organization. Alberta pointed out that responsibility does not mean you have to do it alone; you .can go outside of the Board to solicit help with responsibilities. Shelia will take over responsibilities for the history of the LAC/EEA and Jack will be the Board's representative regarding the care/maintenance of the'Arboretum as is pextains.to the Ecology -'Center. Committees will make reports at each meeting • h .Membership Campaign Alberta reported that Shelia had picked up the target audience lists. Each member was in the process of indentifying people that should receive the membership cainpaign information. Participant lists, as well as Birdseed buyers, and gardeners will be solicited for membership. .Ecology Center staff•will consolidate and do computerization. The initial information should be mailed as soon as computerization is completed. Next Meeting The next meeting of the LAC/EEA will be Thursday, February 1, at 7:30 PM. •_ Evanston Environmental Association 2024 McCormick Boulevard, Evanston, 1L 60201 (708) 864-5181 ECOLOGYCENTEH r LADD ARDoR£Tum • LActfmvuf& NsmTUAE CENTER Ladd Arboretum Conunittee Evanston Environmental Aosoci.;o-.ion Board Meeting Thursday, February 1, .1990 DRAFT FOR DISCUSSION ONLY 7:30 PM BOARD MEMBERS PRESENT: -Joshua Orlan, Pi-esid"rlt; David Ransford, Treasurer, Alberta' 1,aut:erbach, dean Rairwey BOARD MEMBERS ABSENT: STAFF MEMBERS PRESENT: _ham I; -a D;jvic. Reel f.,«►tsch, f.sci: Weis Tom Parson: Josh called the meF:t.i.rg to order at 7:30 PM. Community Gardr-,n The Board reviewed plans for the 1990 gardening Season. A major change in this year- program is the rototilling of plots for new gardeners. plota rented by new gardeners will be rototilled so that the for new gardeners. Returning ::ii l rer.ponsible for their own plot condition. Ladd Arboretum - 30th Annlver ,�a*7 The Beard discu� ;se'J *Ylo 40 :,r1rti.versily a* the Ladd Arboretum which will occu-- in -Iunr . p i1,Le .lct ivit:ies were discussed. Discussion will c"nt:.inur.. meeting. Earth Day Flans frr Earn Day w,-.-re disctiisserl. Jeanie brought up the idea of an Earth flay perhaps in conjunction with KEB and the Women' 5 League. Jea-- will pursue rite idea. Long Range E6ucational P-1 ar, - Tom presented the draft ov the long range educational plan for the Ecology Center. 'f hr; Br--I--3 r-t.viewed ilrid discussed details and edited the draft. _ r F,i j" ,, "�t'� L. am... Ladd Arboretum Committee Evanston Environmental Asdociation Board Meeting Minutes Thursday, March 1, 1990 7:30 PM BOARD MEMBERS PRESENT: Shelia Davis, Vico-President: Jack Weis, Treasurer; Alberta Lauterbach BOARD MEMBERS ABSENT: Neal Laatsch, Joshua Orlan, Jean Ramsey, David Ransford STAFF MEMBERS PRESENT: Linda Lutz OTHERS PRESENT: Irene Gregory, Leslie Joseph Shelia called the meeting to order. As a quorum was not present, the following is a meeting discussion. Ladd Arboretum Committee Year End Accounting Linda reported that the Ecology Center had a very successful year. Revenues were up $14,000 over last year. The City received the year end contribution from the EEA. Ladd Arboretum 30th Anniversary The Board discussed plans for the 30th anniversary of the Land Arboretum. Shelia agreed to meet with Linda to discuss plans and report back ideas for the next Board meeting, Triennial Review The Human Services Committee would like to review all Boards and Commissions. They have sent us the papers for the Triennial Review. Linda will forward to Josh. Forms are due by August 1990. Community Gardens New gardeners to the program will have their plots rototilled prior to planting. New gardeners will also meet with the Garden Coordinator. n Evanston Environmental Association EFMA 2024 McCormick Boulevard, Lvanston, IL 60201 (708) 864-5181 ECOLOGY CENTER • L A DD A RDORETUM • l !rU 1 It (OUSE MATURE CENTER Ladd Arboretum Committee Evanston Environmental A.,;r o,_-iation Board Meeting Thursday, February 1, 1990 DRAFT FOR DISCUSSION ONLY 7:30 PM BOARD MEMBERS PRE SENT. .Joshua Orl.an, President:; David Ransford, Treasurer; Alberta- Laut:erbach, Jean Ramzey BOARD MEMBERS AB3EHT: Shelia Davis, Neal lwo atsch, ,lack Weil STAFF MEMBERS r'RESEHT: Tom Par_onC Josh called the mer,t.ing to wrier at. 7:30 PM. Lade} Arboreu:,7._rr �r,mt_r_. Community Gardr-,n.-. The Board reviewed plan fr.,i.• the 1990 gardening seaaon. A major change in this yF-arF prograrn .i s the rotc,tilling of plots for new gardeners. Pl.ot5� rented by new gardeners will be rototilled so that the F;ir. _}crr i rr. i:_ i.n r } .1er�t: conditiori for new gardeners. Returning gardeners w_- 1 bra reyponsi}ale for their own plot condition. Ladd Arboretum - sOth Antiivenary The Board discus--ed thrr :Ut1h �r:ni.versay of: *h- Ladd Arboretum which will activities were discussed. Discussion will Earth Day Plans for EEIrth Da;l act_ivitie.-, war discussed. ,Jeanie brought_ up the idea of an Earth Lay s, t:ai;ez• perhaps in conjunction with KEB = and the Women' s League. 'Jeanie- ::ill pur. ue the idea. Long Range Educazional 1'lar= Tom presented the draft of the long range educational plan for the Ecology Center. Thfr Bc-) arrd reviewed and discussed details and edited the draft. Mi.scellanoc,us !_ii� fs::s: � r:� , Garden Council P c,a4iC-1, The Gardens Connc.il. .is interested in funding a beautification project for the Ecology Center. Virginia Beatty, Garden, Council representative, and Board member, Jack Weis met with Linda to discuss the project. Plans will be developed over the next :several months. Ecology Center Revenues Ecology Center Rovenues are up 40% this year. All revenue sources are up. Canoe Sale Timberlee, current caretaker of the irk foot canoe would like to buy it. Linda is warkiog up conditions of the sale. �vanst��n_�r�v_i.lonmerirr_,1 A_r_.c.i_��tion Financial Ruport Dave report -eel -n thn condit:Lon of the Ferg;usson Fund account, An accounting; of the spending of restricted Fund: is in order. Dave and Linda v.ill no over expenditures that are considered restricted. Membership Campaign Alberta would lihQ t" review a print" out of the mailing list in order to check namcN that should be pulled for individual signing. Staff will do this and circulate list among Beard members. Fundraising .= n m i n 1 r Jeanie revies•el , rundraisi.ng seminar she attended. she indicated that the F "nd? - i n _ Nn seminar through the Exe uu tivf Service corpE Mould by helpful, MiscellaneavL Hums-o The Board decided o discuss the Fish MU and sinnage for Ralph Melin at the re%t- rn_ *iron,. WiT The meet tog +.az d jourr d r i_ ? . 0 J PM. The next meeting of the Ladd Arboretum Cam" i.t t:ee/Evanston - Environmental Associntion will be Thursday. February 1. 1990 at 7:30 PM. L ilk ONLY Ladd Arboretum Committee Evanston Environmental Association Board Meeting Minutes Thursday, March 1., 1990 7:30 PM BOARD MEMBERS PRESENT: Shelia Davis, Vice --President: Jack Weis, Treasurer; Alberta Lauterbach BOARD MEMBERS ABSENT: Neal Laatsch, Joshua Orlan, Jean Ramsey, David Ransford STAFF MEMBERS PRESENT: Linda Lutz OTHERS PRESENT: Irene Gregory, Leslie Joseph Shelia called the meeting to order. As a quorum was not present, the following is a meeting discussion. Ladd Arboretum Committee Year End Accounting Linda reported that the Ecology Center had a very successful year. Revenues were up $1.4,000 over last year. The City received the year end contribution from the EEA. Ladd Arboretum 30th Anniversary The Board discussed plans for the 30th anniversary of the Ladd Arboretum. Shelia agreed to meet with Linda to discuss plans and report back ideas for the next Board meeting. Triennial Review The Human Services Committee would like to review all Boards and Commissions. They have sent us the papers for the Triennial Review. Linda will forward to Josh. Forms are due by August 1990. Community Gardens New gardeners to the program will have their plots rototilled prior to planting. New gardeners will also meet with the Garden Coordinator. The McCormick site needs to be cleaned up. A clean up day is planned for Earth Day. The corner shrubbery will be moved so mowers will be able to reach most of the corner. Gardeners will be asked to remove all plastic bags as we have received a number of complaints regarding the overall look of the gardens. The James Park Garden area is being proposed as the location for the City composting site. The proposed plan would require relocating about 50 plots. The City would provide a relocation site for the gardens which is proposed to be at the east end of the existing gardens. This will be reviewed by the Administration and Public Works Committee before going to city Council. Garden Council Site Improvement Plan Jack is reviewing old landscape plans for the area around the Ecology Center. The Garden Council is willing to do some beutification funding. Jack, will be working on a 5 year improvement plan for the 3 corners of McCormick and Bridge streets. Miscellaneous Business Linda reported that the Environmental Education Assistant position has been filled. Caroline Newman joined the staff at the end of February. Linda was involved in the recent Our Town- Evanston program on recycling. This program is on Evanston cable TV. Evanston cable TV will also be doing a program on the Ecology Center's Earth Day programs, and one on the 30th anniversary of the Ladd Arboretum. Irene Gregory brought to the Board's attention an idea that is an alternative to a grass lawn. She mentioned demonstration cover crops such alfalfa and clover that can be planted, grown, and then turned under at the and of the season. This would be an alternative to grass and grass clipping wastes. Evanston Environmental Association Membership Campaign The initial informational mailing was mailed February 7th. About - 50 Earth Day surveys were received from this mailing. The second part of the mailing is scheduled to go out in the next week. Memorial Sign The Board discussed several alternatives in signage and decided that an annodized aluminum type sign might be the best alternative for a sign for Ralph Melin. Linda will check details. The Board suggested contacted Oscar Chute regarding the wording of the sign. Fish Boil The Board reviewed the Fish Boil fundraiser. The Board suggested that in terms of generating more money it would be wiser to upgrade the Fall Flower Sale. Other alternatives will be discussed during the upcoming ESC fundraising seminar. The next meeting of the LAC/EEA will be Thursday, April, 5th at 7:30 PM. An Investment Committee meeting will be held at 7:00 PM. All Board members are invited to attend. Evanston Environmental Association IE 2024 McCormick Boulevard, Evanston, IL 60201 (706) 864-5181 ECOLOGY CFNTFR • LAAO ARDORETUU • LIGHTHOUSE NATURE CENTER DRAPT FOR DISCtJ�SION ONLY Ladd Arboretum Committee Evanston Environmental Association Board Meeting April 4, 1990 7:30 PM Board Members Present: Joshua orlan, President; Shelia Davis, Vice -President; David Ransford, Treasurer; Alberta Lauterbach Hoard Members Absent: Neal Laatsch, Jean Ramsey, Jack Weis Staff Members Present: Linda Lutz Josh called the meeting to order at 7:30 PM. Previously unapproved minutes were approved (including minutes of 11/89, 1.2/89, 1./90, and 2/90) . Ladd Arboretum Committee 1. 30th Anniversary of the Ladd Arboretum The Board discussed the plans for the 30th anniversary celebration. Alberta suggested we ask the Mayor to officiate. Josh will contact Mayor Barr and see if she will participate. Shelia will check to see if we can get KEB members to volunteer on June 10th. Shelia reported that she had checked with Evanston Photographic studio and found some old photos dealing with the Arboretum. Contact sheets are being printed to verify people and places. Dave volunteered to check to see if the bank would fund the Photographic history of the Arboretum exhibit. Josh will contact Don Wirth to discuss funding of the anniversary event. Pioneer Press may be interested. Linda reported that Delia Rae Stack, Ralph Melin's daughter will be developing the copy for the memorial sign. Linda will continue to work on the sign and finding a fabricator. A new Arboretum brochure will be developed to be completed in time for the celebration. Ecology Center staff will develop the copy and send to a graphics artist for design. Lbng Range Planning changes in the long range plan were discussed. It was the consensus that #1 in the policy section was not necessary and the other policies could be addressed in a different format. Alberta moved and Dave seconded a motion to accept the long range plan mission, philosophy, and policy sections as ammended. The Board phased the motion. With the policies in place, staff will begin to work on program strategies and objectivoa. Earth Day Programs The Ecology Center staff will be conducting programs in the schools and at the Arboretum. A composting workshop will be held on April 21st and the 28th will be a day long Earth/Arbor Bay Celebration. Triennial Review Human Services Committee will be reviewing the LAC. Josh is reviewing the form and will develop content with Linda. James Park Garden Part of the James Park Garden will be developed as part of the leaf composting site for Evanston. The City has agreed to provide a new space for the 50 gardens that will need to be relocated; most likely near the remaining 50 garden plots. The Board recommended that a fence be placed around the garden as vandalism has been a problem. The City will be prepare plots that have soil acceptable for gardening. Firm plans will be developed after City Council has approved the composting program. Miscellaneous Business In late March the Ecology Center was burglarized; this was the second break-in in 1 1/2 years. Interior and exterior glass was broken and money taken. A police report was filed. The Board will discuss security measures at the next meeting. Eydnston Env ronmP tal Associati,gn Investment Committee Report Dave reviewed the current EEA portfolio. lie suggested that when the next investment becomes due in May, it should immediately be reinvested while the rates are still good. Monies for the year end payment to the City were taken from the Fergusson Fund. Dave reminded the Board that the by --laws state that 5% of incoming funds should be deposited in the Fergusson Fund. This policy insures that the Fund will grow. Membership Campaign The Board discussed the return rate on the direct mail campaign. At present we have a 2 % return which is above average, but only represents 40 new memberships. Memberships are still coming in from the mailing. The Board mentioned that targeting the list better might be helpful for the next time. Linda reported that the costs of the mailing, including the printed materials materials really equaled the incoming membership money. Executive Service Corps The. Fundraising Seminar sponsored by ESC will begin in May. Shelia, Jeanie, and Linda will attend the first session. Next Meeting The next meeting of the LAC/EEA will be, Thursday, May 3rd at 7:30 PM at the Ecology Center DRAFT FOR DISCUSSION ONLY Evanston Environmental Association EM 2024 McCormick Boulevard, Evanston, IL 60201 (706) 864-5181 ECOLOGY CENTER • LADO ARBORMU • LIGHTHOUSE NATURE GENTEH Board of Directors Ladd Arboretum Committee Evanston Environmental Ausociation Joshua drlan, President Board Meeting Sheila Davis Neal Lnalsch Thursday, May 3, 1990 Alberta Lauterbach David Ranslord Jean Tucker Ramsey Weis Board Members Present: Joshua orlan, President .lack Shelia Davis, Vice -President, David Ransford, Linda Lutz, Treasurer Executive Director Board Members Absent: Neal Laatsch, Alberta Lauterbach, Jean Ramsey, Jack Weis Staff Members Present: Linda Lutz A quorum was not present. The following outlines the discussion that occured. Ladd Arboretum Aaenda 1. Sign Committee Linda reviewed the recommendations of the Sign Committee regarding the proposed EEA signage project. The'Sign Committee suggested that we throughly research traffic patterns in the areas where the signs will be posted; in this way the signs will be visible to the public and not pose a safety hazzard. Linda will arrange to have this done as the project progresses. 2. 30th Anniversary Celebration A. Photo Exhibit: Linda and Shelia researched photos, the selections will be sent for processing. The exhibit will be ready for 6/10. B. Memorial Sign: Completed copy sent to Fabricator. C. Program: All speakers are lined up D. Refreshments: Linda will arrange for ice cream E. Invitations: Will go to the printers and be mailed in mid - May F. Brochure: The new brochure being designed; ready 5/10 G. Podium Logo: Ready 5/10 H. Sponsorship: Josh will talk to Don Wirth regarding Pioneer Press sponsorship I. Miscellaneous: Banner will be made for Ecology Center 3. Summer camp Report Summer camp enrollment is full. staff is interviewing for seasonal. positions. The hiring process will be completed by the end of the month. 4. Full Time Position The Personnel Department posted the position for an environmental education assistant. interviews will take place in June. 5. Earth/Arbor Day Review The Earth/Arbor Day program held at the Ecology Center, April 28th was attended by over 350 people. The children's art contest was displayed with over 200 participants. 6. Capital improvements Plan: Both an alarm system and code approved doors for the Ecology Center lecture room were placed on the capital improvements plan. Evanston Environmental Association, 1. Executive service Corps The ESC fundraising seminar begins May 22nd. Shelia, Jeanie. and Linda will attend. 2. Fergusson Account The Fergusson Fund has a new trust officer, Mark Reynolds. The account is now being managed through the Detroit office of NBD. 3. Annual Audit The. Board recommended that a letter of review be done for the four accounts. The annual tax return will also be included in the financial review process. Linda will make arrangements. Next Board Meetinq The next meeting of the LAC/EEA will be Thursday, June 7th, at 7:30 PM at the Ecology Center. DRAFT FOR DISCUS:310E': Evanston Environmental Association 2024 McCormick Boulevard, Evanston, IL 60201 (708) 864-5181 ECOLOGY CENTER • LADD ARDORETUM • LIGHTMUSE NATURE CENTEn Ladd Arboretum Committee Evanston Envirornaental Association Meeting of June 7, 1990 i Board Members Present: Joshua Orlan, President; Shelia Davis, Vice --President; David Ransford,' Treasurer; Jack Weis, Secretary; Alberta Lauterbach, Jean Ramsey Board Members Absent: Neal Laatsch Staff Member Present: Linda Lutz Josh called the meeting to order at 7:30 PM. Minutes from the April Board meeting were approved. Ladd Arboretum Committee 30th Anniversary The Board reviewed the preparation for the 30th anniversary of the Ladd Arboretum. Mayor Barr will present the general history of the Ladd Arboretum. Josh will act as master of ceremonies. Shelia will do the award presentation to Dr. Oscar Chute and pave will present Don Wirth with a service award. Don Wirth will do the dedication of the Ralph Melin memorial sign. Pioneer Press has agreed to do a special edition on the Ladd Arboretum showing the history and current use of the Arboretum. The photo exhibit will be ready by Saturday, June 9th. Dave has contacted both First Illinois Bank and the National Bank of Detroit/Evanston about contributing to the cost of the photo exhibit. The Board discussed the financing of the anniversary celebration. Dave moved, and Jeanie seconded a resolution that a portion of the proceeds from the sale of the canoe fund the costs of the memorial sign and a portion of the photo exhibit. The Board approved the motion. Summer Camp Program The summer nature camp programs are filled. Staff and counselor positions -are hired. We Ire looking forward to a great summer. Long Range Plan No report. Budget Process Linda reminded the Board that the annual budget process is coming up. Instructions are usually given in August with the final budget forms ready to submit in mid September. Linda will keep the Board posted on the process. Triennial Review The Human services Committee will be reviewing all Boards and Commissions. Josh and Linda will review the forms and have a proposed draft ready for the Board at the next meeting in July. There was no additional LAC business. Alberta moved to adjourn the LAC portion of the meeting. The motion was seconded by Jeanie and passed by the Board. Evanston Environmental Association Tax Return The annual EEA tax return is due in July. Linda has contacted Mike Kent who did last year's return and will meet with him to prepare the financial data. The return needs to be filed by July 15th. Executive Service Corps Shelia, Jeanie, and Linda attended the first session of the fundraising series held by the Executive Service Corps. They reported on the details. Follow- up to 30th Anniversary The board discussed how to follow up on the 30th anniversary as the Arboretum has received some favorable publicity. Alberta mentioned that we should consider doing an additional membership mailing using the piece from the Pioneer Press. Linda will circulate the list used in the membership campaign earlier this year. Hoard members can designate names that we should send follow up materials to . Alberta will come in and check the February membership campaign materials to determine the number of new members, how many responded to personal notes, etc. There being no other EEA business Alberta moved to adjourn, seconded by Jean, and passed by the Board. Next Meeting The next meeting of the LACJEEA will be Thursday, July 12th at 7:30 PM at the Ecology Center. 1 / 15 ` . t F � , Evanston Environmental Assoc;attan f� 2024 McCormick Boulevard, Evanston, IL 60201 (708) 864-5181 `a: CCC'r Ot,r Cf %rrf, • l A00 AR90RFt' M a LICWH USE NATU CENrEn nowd of Dlractora Jc%lma (JMnit, Prosidont Ct'r'; .n Davin Neal Laaly, r, Ail;,irta LaWorbneh jU,,r1 TitC4N! lI1fIYlSajr • l �f�r++.I SS101V OIVL Lalda Lutz. Ex�•sutwe DXroctot Ladd Arboretum Committee Evanston Environmental Association Beard Meeting July 12, 1990 BOARD MEMBERS PRESENT: Shelia Davis, Vice -President; David Ransford, Treasurer; Alberta Lauterbach, Jean Ramsey BOARD MEMBERS ABSENT: Joshua Orlan, President; Jack Weis, Secretary, Neal Laatsch STAFF MEMBERS PRESENT: Linda Lutz Shelia called the meeting to order. The Board proceeded with the Ladd Arbor_etur committee agenda. Ladd Arboretum Committe Triennial PeviAnw The Hoard reviewed the ordinance creating the LAC and evaluated the questions ir, the triennial review farm. Discussion covered the enabling .iegislation, accomplishments, and future goals. Linda wi 1 I i_dat:e the responses and submit the report. 30th Anniversary The celebration of the 30th anniversary was very successful. Approximately 100 people participated in activities during the afternoon of events. The historical Ladd Arboretum photographic exhibit will remain as a permanent collection for the Ecology Center. First Illinois Corporation donated $375 towards the exhibit. The memorial sign for Ralph Melin will be placed in the Rotary section of the Arboretum as it provides an introduction to the Arboretum for visitors. Budget Process Linda discussed the budget process for 1990-91. She said guidelines for the City will be announced in the beginning of August. The completed budget will be ready for discussion at the September board meeting. Environmental Educati.nn Assistant The environmental education assistant position has been tilled by Caroline Newnan. Caroline has a biology background and has worked with several nature centers and museums. James Park Gardens The games Park Gardeners were mailed letters telling of the City Council action regarding a composting facility in James Park. Currently 50 of the gardens will be relocated in order to provide space for the City wide composting of leaves. Linda mentioned that several gardeners had spoken before the City Council regarding the garden relocation. City staff will be meeting with gardeners to discuss the relocation sometime within the next few weeks. Linda will keep the Board posted. There being no further business for the LAC, this section of the meeting was adjourned. gvanston Environmental Association Executive Service Corps Shelia discussed the June fundraising meeting held through the Executive service Corps. The session focused on drawing up a case statement. From this statement the campaign plan, Board recruitment, and, general action plan are determined. Shelia and Linda will attend the July meeting. As the meetings progress the Board will begin to formulate its own plan for the EEA. Review of Membership Campaign Alberta pointed out that the majority of membership coming in from the February membership campaign were from those letters that Board members had added a personal notation. The Board discussed how to incorporate this personalization into future appeals. Secondary mailings were scant out to those who people who had not responded to the personalized mailings. The board will continue to review lists and determine those to be targeted for the next mailing. Audit/Tax Return Both the audit and tax return are being prepared. The EEA tax return deadline is July 15th. Miscellaneous business There will be no Board meeting in August. The Board will. reconvene September 6, 1990. Board of Directors Joshua Orlan, Prosidont Sheila Davis Neal Laalsch Alberta Lauterbach David Ransford Jean Tucker Ramsay Jack Weis Evanston Environmental Association 2024 McCormick Boulevard, Evanston, IL 60201 (708) 864-5181 ECO[DGV CENTER • L DD ARBORETUM • UGNTNOUSE NATURE CENTER DRAFT FOR DiSOUSSION ONLY Ladd Arboretum Committee Linda Lutz, Evanston Environmental Association Execurlve Direftard Meeting September 6, 1990 7:30 PM BOARD MEMBERS PRESENT: Shelia Davis; Vice -President, David Ransford; Treasurer, Neal Laatsch, Alberta Lauterbach BOARD MEMBERS ABSENT: Joshua Orlan, Jean Ramsey, Jack Weis STAFF PRESENT: Linda Lutz The Commitee approved the minutes of the last meeting, July 12, 1990. Ladd Arboretum Committee 1. Ecology Center Budget The Committee reviewed the proposed budget for the Ecology Center and approved the proposed budget be sent to the City Manager. The Ecology Center meets the proposed City budget guidelines. The LAC recognized the general City budget problem and looked hard at ways to be a part of the solution. The LAC examined the fee and revenue structure for the Ecology Center. By increasing fees and expanding programs and marketing efforts the Ecology Center could raise more revenue. In the proposed budget revenue increases would amount to $3,000 or 4% of the budget. With increased fees, the City support portion of the budget is reduced 4%, or $3,000, from the FY 1990-91 appropriation. The Board recommended as part of the change in fees, the elimination of the senior discount for community garden rental. Currently seniors pay $10 - $11 for the February through November plot rental. Gardeners receive mulch, compost, manure, wood chips, and a watering source for their rental fee. The Committee thought these services are well worth a $20 - $22 yearly rental fee. The LAC questioned the necessity ot.' having 2 budget elements; 741 and 743. They suggested that for ouch a small operation it might make more sense to collapse the two elements into one. Linda will investigate this possibility for the 1992-93 budget. 2. Triennial Review The Triennial Review of the LAC by the Human Services Committee was submitted in July 1990. The Board reviewed the final copy and will wait for feedback from the Human services Committee. 3. Board Guidelines A copy of the Guideline for Citizens serving on Boards• Commissions. and Committees was sent to Board members. The LAC discussed and will review the packet. 4. James Park Garden Linda detailed the current plans for the City compost site at James Park. This year's plan will not relocate any of the James Park gardens. Public Works will access the size and volume of leaf composting this fall and see if the space is adequate for composting the City's leaves. 5. Ecology Center Entrance Landscape The Garden Council. of Evanston has indicated an interest in improving the landscaping around the entrance to the Ecology Center. Jack will be drawing up a basic plan that will be serve as a long term plan. We will be able to complete the project in several phases. Evanston Environmental. Association 1. Ecology Center Budget The Board discussed the Budget for the Ecology Center and the annual EEA contribution. The EEA will provide major funding for Ecology Center programs and services. The Board also pointed out that they had funded the celebration for the 30th Anniversary of the Ladd Arboretum as well aii purchase several large capital items over the last year ( a computer printer, wooden podium, and memorial signage for the Ladd Arboretum). The Board will be looking at ways to provide for long term growth of the Endowment Fund as well ass continue to support the Ecology Center with an annual contribution. 2. Executive 5ervice,.Corps The fundraising seminar ended in September. Shelia and Linda will review the sessions and present an overview to the Board at the October meeting. The Board will review options and decide where to focus its efforts. 3. Annual Audit The tax return has not been completed. The accountant filed for an extension and the final copy should be completed by October. There being no more business Alberta moved to adjourn, seconded by Neal and passed by the Board. Evanston Environmental Association 2024 McCormick Boulevard, Evanston, IL 60201 (708) 864-5181 ECOLOGY CENTER • t-1DD ARBORETUM • LIGHTHOUSE NATURE CENTER Board of Directors Joshua Orlan, President Sheila Davis Neal Laatsch Alberta David Ransfordach 0RAFT FOR Di�C:Us510N ONLY, Joan Tucker Ramsey Jack Weis Linda Lutz, Executive Director Ladd Arboretum Committee Evanston Environmental Association Board Meeting October 3, 1990 Board Members Present: Josh Orlan, President; Shelia Davis, Vice --President; David Ransford, Treasurer, Alberta Lauterbach, Jack Weis Staff Members Present: Linda Lutz Ladd Arboretum Committee Josh told the Board that he had just sold his home in Evanston and would no longer be able to serve on the LAC. The Board expressed their regret and thanked Josh for his service to the LAC and EEA. The Board noted that Josh had been responsible for the new logos for bath the LAC and EEA. The Board passed a resolution of thanks and gratitude to Josh for his service. The Board discussed the election of a new president. Alberta moved, seconded by Dave, that Shelia be nominated for LAC/EEA president. The Board passed the motion. Budget Priority Process Shelia explained the budget priority process. She reported that October 6th, a sub —committee of the City Council would review all City departments that were not considered essential services. Each department/service would be given an A, B, or C rating. The significance of the rating will be determined at a later date. There will be a public hearing on the subcommitte's ratings on October 17th. Shelia and Linda will attend for the Board. The regular budget review hearing by the Human Services Committee will take place on October 22nd. Human Services Committee The Board discussed their relationship with the Human Services Committee. Alberta suggested that it would be appropriate for the Board to host the Human Services Committee at a social funcion at the Ecology Center. This would be an opportunity for the Committee to see the site, and view facilities, programs, and services. Linda will check with Jay Terry to extend an invitation and set up time. Halloween Open House Linda reported that sign-up for the Halloween Open House is going well. The nature oriented Halloween Hike is expected to attract over 200 participants. Bird sanctuary The Bird Sanctuary section of the Arboretum is overgrown. Ecology Center volunteer, Debbie Killion, has weeded, replanted, and wood -chipped the area. The fountain was repaired by Building Operations earlier in the summer. Linda will investigate replacing the signage. Board Vacancy In discussing the Board vacancy the Committee would like to spend the next meeting assessing the strengths and skills of the Board and see what skills may be lacking. By looking for a Board member who can add depth to the Board, the Board will be stronger and more effective in its responsiblities. There being no further business for the LAC, the LAC portion of the meeting was adjourned. Evanston Environmental Association Investment Committee Report Dave reported that the Investment Committee Meeting resulted in the following: 1. Reduce the amount of EEA restricted holdings by $2000. In reviewing the records past obligations have been met. The $2000 will be transferred to the Fergusson Fund fulfilling the guideline of putting 5% of EEA program revenues into the Fund to insure growth, 2. The EEA cash reserves are quite high and will be reduced to $30,000 in order to maximize interest earnings. 3. Dave will investigate converting some shorter term investments to longer term/higher yield investments in order to increase investment income. Fall Flower Sale Linda reported that plans for the Fall Flower Sale are going well. Sale chairman, Charlotte Omohundro, has collected a record amount of plant material. We will he taking the dried flowers to the Farmer's, market the last two Saturday's in October. October 27th will also include a bake sale. Jeanie will be calling members to ask for bake sale donations. ESC Fundraising Seminar Shelia and Linda reported on the 5 ESC workshops in the fundraising series. Topics included Board development, case statements, grant proposal writing, special events, and capital campaigns. Alberta suggested that we do an end ofthe year campaign aimed at Life members. The campaign might include a mailing and an Oven House. Funds raised here could be earmarked for the Fergusson Fund. The Board discussed increasing the number of members on the EEA Board. With more Board members actively participating, we could raise more money and provide additional support for Ecology Center programs and services. Miscellaneous Business Linda mentioned that it would be appprcpriate to have more complete EEA information in the newsletter. Ecology Center Staff will pull out multiple users from the computer files. Next Fleeting Shelia reminded the Board that the LAC/EEA Board meeting is now scheduled for the first Wednesday of the month. The next meeting of the LAC/EEA will be Wednesday, November 7th, at 7.30 FM at the Ecology Center. lid• ��J���,:l, Board of Directors Joshua Arlan, Preatdent Shout► Davls Neal Laatach Alberta Lautarbach Davld Ransiord Joan Tucker Ramsey Jack Weis Linda Lutz, Execuuve Director 2024 WCormlck Doutovard, Evanston, II. 00201 (700) 864-5181 r=00YCENTER 0 tt.OD ArW1j nW • 00HTHOUSE NATURE CENTER LADD ARBORETUM COMMITTEE EVANSTON ENVIRONMENTAL ASSOCIATION Board Meeting; Wednesday, November 7th Ladd Arboretum Committee 1. Review Human Services Committee Hearing RE: ecology Center Budget 2. Discuss Board Vacancy 3. Review Fall Flower Sale/Bake Salle/Halloween Eve 4. Ecology Center Break -Ins A. Alarm System B. Computer 5. Miscellaneous Business Evanston Environmental Association 1. Board Development 2. Audit results 3. Green Gardener's Donation 4. Life Member appeal 5. Miscelleneous Business .r Evanston Environmental Association 2024 McCormlck Boulevard, Evanston, IL 50201 (708) 664-5161 ECCLW y CENTER • LIDD AnOORr'IUAf • 00HTHOUSE NATURE CENTER Board of Director. Joshua Orion. Presldont Shelia Davis Neal Lanisch Alberta Lautetbach David Ranslord Jean Tucker RnTsey Jack We1a Unda Lutz, Execvol & Dlroclor Ladd Arboretum Committee -Evanston Environmental Association Board Meeting November 30, 1990 r Boird Members Present: Shelia Davis; President, Dave Ransford; Treasurer, Neal Laatsch, Alberta Lautarbach Staff Members Present: Linda Lutz Others Present: Dick Carter Sholia called the meeting to order. She welcomed Dick Carter and invited him to address the Committee. J&rLd-Art Stet -Um Committee 01,* suggested that after three decades of experience with the Arboretum it may be an appropriate time to retink the plan for the Arboretum. An evaluation of the North Shore Channel land for wildlife habitat management may help to protect thi loss of habitat for plant and animal life. Currently the Arboretum has no pciicios that attempt to look at the whole area as one of wildlife habitat. While the innd itself is not threatened with other uses, this could be an appropriate time to develop long term policies that will ensure habitat pritection. In analyzing the Arboretum the area that has the most.species diversity would be the area along the bank of the north shore channel. This area appears ov3rgrown but is probably the most valuable in terms of wildlife. Dick urged the Board to look at this undeveloped area as a valuable resource. jr This second look at the Arboretum would focus on: 1. An inventory of plant and animal species n's for Wildlife 2. A plan for tree replacement that mphasizedl;pin educaionnandair�tarpret Lion 3. Greater interpretation of the area programs 4. Greater awareness of the channel lands as a resource The Committee thanked Dick for his presentation and will review the .issues involved. Ecology Center Budget 9 Board. ere Shelia reviewedo he man Services elraficati ns.s.mi The budget willharing go the City Managerhfor were no objections or final decisions. _. Sonrd vacancy The Committee discussed the current vacancy on the Board. Several members will contact possible Board candidates. Areas of expertise that would be valuable to the Board would be fundraising and public relations. Fall Flower Sale Linda reported that the Fall Sale grgssed $4600. The Board voted to give Charlotte Omohundro a life membership In the EEA asa thank you for her efforts In producing the test fall flower sale yet. Alarm system Linda explained that the alarm system has functioned wall. There has been one false alarm. Miscellaneous Linda will review the EEA financial responsibilites with Don Wirth and report back to the Committee. Evanston Envi Mppm rLtal saacJation Board development In order to accomplish more for the EEA the Board discussed the possiblities of expanding the EEA Board. Areas that would need extra help could include fundraising, public relations, membership, and education. The Board will continue to review board development at the next meeting. Audit results Dave examined tho audit results and reported that the financial reporting is in order. Donations The Green Gardeners recently donated $I000 to the Ecology Center, $boo of which is designated to enhance education programs. The Little Garden Club also donated $600 to be used to help with replacement costs for the computer and printrer$ which were taker: in the October break-ins. Lire Member Appeal Alberta and Linda will work on drafting an appeal to EEA Life members that will request donations for the Fergueson Fund. This will be sent out in December. _1 There was no other business and the meeting was adjourned. The next EEA/LAC Board meeting will be Wednesday, December 6th, at T:30 FM at the Ecology center.