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HomeMy WebLinkAboutMinutes 1990DRAFT, NOT APPROVED EVANSTON COMMFISSION ON AGING REGULAR MEETING -- JANUARY 6, 1990 M= N U T E S Present: Lois Lee, Stacy Sochacki, Barry Isaacson Jane Punwani, Catherine Spriegel, Adina Romain, MaryAnn McCudden, Anne Knopper, Helen Leister, Paul Ravenna, Robert Campbell, Russell Barta, Prentis Bryson Presidin4: Prentis Bryson, Chairperson Staff: Jane Volberding I. Call, to Order Chairperson Bryson called the meeting to order at 9:47 a.m. II. Approval of Minutes - December 9, 1909 The minutes of December 9, 1989 were called. Coreetions were noted as follows: Page 1, Section II, 2nd paragraph, 2nd line, "sedonded" should read "seconded". Page 4, Section 3, 6th line, "Communbity" should read "community". Hearing no further corrections or amendments, Ms. Sochacki made a motion seconded by Ms. Leister to approve the minutes as corrected. Motion carried. III. Communications A. Chairperson's Report Chairperson Bryson regretfully announced the death of Helen Marxsen, an active member of the Levy Center, its advisory council and the Life Enrichment Fund. He reminded those present that Ms. Marxsen was an active participant in the development of the Levy Center program statement. Dr. Ravenna and Dr. Campbell both expressed sympathy for the Marxsen family and agreed to send condolences to the Marxsen family. Chairperson Bryson called attention to Rep. Yates' response to the Commission letter and an article in Sen. Simon's newsletter. With the advent of the new year and decade, Chairperson Bryson 1 BCoA - 116190 Page 2 called upon the membership to seek new energy and resolution to ,address the needs of older adults. This concluded the Chairperson's report. B. Director's Report 1. Budget Adjustment Report Ms. Volberding distributed copies of tho City Manager's proposed adjustments to Board and Commission budgets, including the Commission's budget. Most notable is the recommendation to not include the new clerical position. Ms. Volberding also shared information regarding the budget review process by City Council and opportunities for further advocacy should the Commission choose to pursue their request. Ms. Sochacki stressed the need to be consistent in our request and to follow through this year to demonstrate the seriousness of the need. Dr. Campbell agreed, that we need to continue to communicate the effect on delivery of services and set the tenor for next year's budget message. Those present agreed. Chair- person Bryson and Dr. Campbell will attend the Human Service Committee meeting Monday evening. Chairperson Bryson stated he would also contact Alderman Washington, the Commission's liaison, to seek her input to contact the Mental Health Board as they shared the request. 2. Public Aid - Proposed Rules Ms. Volberding distributed information regarding proposed rules of the 111. Department of Public Aid concerning spousal impoverishment of nursing home resident's spouses in the community. The material included information from the Cook County Assistance Foundation's Senior Legal Services Project. She provided a summary of the proposed changes concerning non-exempt assets and monthly income allowance for the community spouse. She proposed that the monthly income allowance not be changed but made recommendations to adjust the asset levels. She also explained possible actions the Commission can take in advocacy and education arena. Dr. Ravenna made a motion, seconded by Ms. Knepper that the Commission hold a public hearing regarding these proposed rule changes. Discussion. Ms. Punwani asked about the logistics of such a hearing. Ms. Volberding explained it could be one held by the Commission or the Commission could request Public Aid to hold one as allowed in rules review process of the state. Ms. Punwani proposed an amendment to the motion, accepted by Dr. Ravenna, that the Commission request the Department of Public Aid to hold a public hearing in our area and throughout the state to obtain comments regarding those proposed changes. Discussion. Ms. Sochacki stated that our message should relate to the monetary issues of these proposals. Dr. Campbell pointed out the problem this program faces with competition from other Public Aid programs for the same dollar. Upon hearing no further discussion, Chairperson Bryson called the question on the amended motion. Motion carried. 'ECoA - 1/6/90 Page 3 Chairperson $ryvon then asked if the Commission should take an official position regarding these rule changes. Mr. Barta made a motion, seconded by Ms. Romain that the Commission on Aqinq take the Position that 11 the $1.500 monthly income allowance for the Communitv Spouse not change and 2) the asset level should allow for more than $12.000 as a minimum. Motion carried. Staff was directed to send the communication to the appropriate parties. IV. Unfinished Business A. TOD Update Chairperson Bryson reported that the Human Services Committee reviewed the Commission's report concerning TDDs in the City. He explained the Committee was very interested in the matter and supportive of installing equipment. Ms. Volberding added that because the Human Relations Commission is getting a TOD through one of their grants, the Human Services Committee decided to monitor the calls in order to determine the need for more machines. They also stated that number would be advertised as the City's general TDD for information. Ms. Punwani asked if there was a logo or sticker that could identify the Civic Center as having TDD, similar to the long distance sticker now on the entry doors. Ms. Volberding stated she could check into it. B. Levy Retirement Conference Chairperson Bryson called upon Ms. Volberding for an update. Ms. Volberding stated that the Life Enrichment Fund, a 50(c)(3) was applying to the Evanston Community Foundation for a grant to offset the cost of the conference. A letter of support for this application, from the Commission, would be helpful. Ms. Knepper made a motion, seconded by Ms. Punwani that the Commission submit a letter of support for the Life Enrichment Fund application to the Evanston Communitv Foundation. Motion Carried. C. Illinois White House Conference on Aging - Local Forum Chairperson Bryson asked Ms. Volberding for an update. Ms. Volberding distributed information she just received concerning local forums. Of particular concern, she pointed out, are the timeline and delegate seleiction items. She explained what is known about the delegate selection process. She stated she will meet with representatives of Family Counseling, Levy Center and other agencies regarding the planning for the forum. ECoA - 1 J 6190 V. New Business A. Committee Reports Page 4 1. L.onq Term Care -- Mr. Barta reported that at the last meeting, the Committee received an update on facilities, most of which concerned the receivership. He stated the Commission will be participating in a LTC facility staff training regarding Individual Care Plans on Friday, February 2nd. He also reported that Ms. Wanner participated in a video production to explain the services funded by the AAA. Committee Chairperson Sochacki made a motion to go into executive session for the purpose of discussion of personnel matters and pending litigation. Dr. Campbell seconded the motion. Motion carried (13-0). The Commission went into executive session at 11:15 a.m. The Commission reconvened in open session at 11:53 a.m. During executive session there was a discussion of personnel involved in the recent events concerning the facilities in receivership and associated litigation. 2. Intergenerational -- Chairperson Romain reported that the newsletter should go out the first of February. It will include an article on the spousal impoverishment rules. Planning for the "Prom" is well underway. 24 teens are involved on the committees. More older adults are needed on the committees. Ms. Romain also reported on the Northwestern Volunteer Network's Intergenerational Resource Week, January 8th-11th. The Committee's next meeting is January 11th. 3. Housinq -- Chairperson McCudden reported on the Committee's progress in the IHL.N task, which will create a resource glossary manual for Evanston. Planning is underway for the Talman Home -Fannie Mae/SHO presentation. 4. Home Health -- Chairperson Bryson announced that he appointed Ms. Sochacki as temporary Chairperson of the Committee. Ms. Sochacki reported that the Committee is addressing two major topics - development of an adult day care ordinance and investigating Home Health Care agency operations in Evanston to create recommendations for action. The Committee members have divided up to address both topics concurrently, but more members are needed. The next meeting is February 6th. 5. Transportation -- Chairperson Isaacson reported that the taxi report was given to the Administration and Public Works Committee which referred it to the new Taxi Advisory Board. The Committee will continue work on the other objectives. 'ECoA - 1/6/90 Page 5 B. Other Business I. Home Delivered Meals Ms. Volberding reported that the Home Delivered Meals program operating out of Fleetwood-Jourdain is in desparate need of meal deliverers. Volunteers will receive $.22/mile and 5.25 per meal delivered. There are over 10 Evanstonians on the waiting list so far. Ms. Leiater reported that other meal delivery program from the hospitals also needs drivers. Those present agreed to spread the word. Ms. Punwani suggested that it could go into the newsletter. 2. Polling Place Acossibility Ms. Volberding distributed a summary of polling place accessibility. Those present suggested that we find out how many absentee ballots are for handicapped persons; it they are voting absentee because of accessibility; the frequency of curbside voting and the knowledge of it, and how these numbers break down by ward. Ms. Volberding stated she would have some of the information by the next meeting. VI. Announcements 1. Evanston Symphony Senior Outreach Program Ms. Volberding and Ms. Knepper reminded those present of the upcoming concert, January 19th. Seniors from the retirement and senior housing residences will get door-to-door transportation, escorts from ETHS music and National Honor Society students and discounts on ticket prices:• VII. Adjournment There being no further business, the meeting adjourned at 12:20 P.m. Respectfully submitted, Robert Campbell, Secretary DRAFT, NOT APPROVED COA:1/#49 DRAFT: NOT APPROVED EVANSTON COMMISSION ON AQXNG REGULAR MEETING -- FEBRUARY 3, 1990 M= mu-reS Prosont: Stacy Sochachl, Lois Lee, Catherine Spriegel, Donald Berry, Anne Knepper, Prnntis Bryson, Adina Romain, Helen Leister, Jnne Punwani, MaryAnn McCudden, Barry Isaacson Presiding Prentis Bryson, Chairperson Staff: Jane Volberding Guests: Anne Zitkovitch, Nancy Brothers I. Call to Order Chairperson Bryson called the meeting to order at 9:43 a.m. He introduced Donald Berry, a newly appointed member of the Commission. He asked everyone to introduce themselves. Dr. Berry replaces Ms. Brothers, whose term expired. Chairperson Bryson than called upon Ms. Brothers for any comments as she goes off the Commission. Ms. Brothers thanked everyone for their support and hard work during her tenure. She congratulated those present for their efforts to increase community awareness of the Commission, for expanding its programs and being so involved on behalf of older Adults throughout Evanston. Chairperson Bryson thanked Ms. Brothers for her contributions, leadership and expertise from which the Commission will continue to benefit as she will serve on the Home Health Committee as an at -large member. Chairperson Bryson remanded those present that as Commission members they have responsibilities to regularly attend meetings and work for the committee or committees they have chosen. He also urged members to seek additional members for the committees in order to get assignments done. In absence of the Secretary, Chairperson Bryson asked Ms. Romain to serve as acting Secretary. Chairperson Bryson asked members to submit any written comments regarding Ms. Volberding's annual performance evaluation no later than February 7th. ECoA 2/3/90 Page 2 II. Approval of Minutes — January 6, 1990 The minutes of January 6, 1990 were called. Corrections were noted as follows: Page 2 B.I. 12th line, 'Human Service Committee' should be 'Human Services Committee". Page 2 B.2. 4th line, "Cook County Assistance' should be 'Cook County Legal Assistance'. Page 3 IV C, 4th line 'selelction' should be "selection'. Page 5 B.1.2nd lino, 'dosparate' should bo desperate'. There being no other corrections Mr. Isaacson made a motion, seconded by Ms. Sochacki to approve the minutes as corrected. Motion carried. III. Communications A. Chairperson's Report report. Chairperson Bryson stated his earlier comments constitute his B. Director's Report Ms. Volberding called attention to the following matters: 1. Tax Counselinq for the Elderly, a program cosponsored with AARP begins February 7th. Appointments are about 1 hour in length and will be available from 1 p.m. to 4 p.m. each Wednesday until April 4th. Services are provided by volunteers and are free. 2. Ms. Volberding announced a legislative breakfast on February 13th sponsored by the Suburban AAA. Ms. Volberding will be presenting information regarding senior center legislation. 3. Ms. Volberding called attention to the ASAP alert ' regarding S.1430 the National and Community Service Act, a vote for which is expected February 5th. If so inclined, members can call Senator Dixon to urge his support for the bill. 4. On February 14th, the Illinois LTC Campaign will deliver ` "caregiver valentines' to federal elected officials to urge them to support a national health policy with comprehensive LTC benefits. 5. The Wild Onion Storytelling Celebration February 16-17th is open to seniors at 1/2 price. Flyers were distributed to those t present. ECoA 2/3/90 Pago 3 6. Following the hearing held by Public Aid on January 26th, the House of Representatives Human Services Committee has decided to hold a public hearing in Evanston on Tuesday, February 27th, regarding the proposed spousal impoverishment rules for nursing home residents. In response to questions, Ms. Volbording provided an update concerning Commission testimony and comments on the rules given by Ms. Wanner and Ms. Volbording. There was discussion of the Commission's role in the February 27th hearing after which those present agreed to provide asnIstance as needed. 7. There will be a legislative speak -out in Rolling Meadows on March 1st. This is another opportunity to put forth ideas to Illinois elected officials for legislation on behalf of older adults. 8. In addition to distributing the newsletter on the Kellog Respite Program, a representative of the Commission is requested to serve on the program's advisory committee which moots quarterly. Ms. Spriegel volunteered to servo as the Commission's representative. 9. Ms. Volbording announced the Northwestern Volunteer Network Hunger Clean -Up for April 21st. This is a program which utilizes crews of NU students and faculty and ETHS and New Trier students to do free 'spring cleaning'. A special focus is homes of older adults. Similar to walk-a-thons, the crews are sponsored, thus raising funds to support hunger programs. IV. Unfinished Business A. Spousal Impoverishment Update In addition to the earlier discussion, Chairperson Bryson raised further attention to the testimony, particularly the cost issues for persons in Evanston, which the Commission's Ombudsman Ms. Wanner presented. Ms. Punwani commented that such testimony is very effective in getting the message across. B. Levy Center Retirement Conference Planning Ms. Volberding explained the progress of planning for the conference to be held on March 31st. Ms. Punwani suggested there be some attention paid to a program on preventing crimes against older adults. C. Voting Accessibility Ms. Volberding did not have any further information regarding this project. ECoA 2/3/90 D. Civil Rights Compliance Update Page .4 Chairperson Bryson called attention to the material distributed in the meeting packet. After discussion of the proposed changes, Ms. Sochacki made a motion, seconded by Ms. Punwani to approve the amendment to the Commission Civil Rights Policies. Discussion. Mr. Isaacson raised a question about the statement's construction. Ms. Volberding explained it was the actual statement provided by the Administration on Aging, Illinois Department on Aging and Suburban AAA. Ms. Romain asked if the statement had to be used in its entirety. Ms. Volberding stated it did. There being no further discussion Chairperson Bryson call the question. Motion carried._ ,(11-01 V. New Business A. Committee Reports 1. Long Term Care --- Ms. Sochacki reported that much of the January meeting was spent on a discussion of the receivership, especially the resident transfers. The rest of the meeting was a continuation of the project discussion which is seeking information on quality care costs and indicators. The next meeting is February 14th. 2. Intergenerational -- Ms. Romain reported on the January meeting at which topics and copy for the newsletter were shared. The Murdough grant applications are due April 13t. Even with the recent upheaval of the Y, plans for the "Spring Fling' project are proceeding. There was discussion of a telephone reassurance project 'Are You O.K.?' The 2nd symphony concert had 55 older adults, but the students weren't able to attend due to finals. Service projects for the Boy Scouts and NVN were also discussed. The next meeting is March Sth. 3. Housinq --- Ms. McCudden reported that the IHLN stragegy planning is underway. The next phase involves review of Evanston's ordinances that affect housing. The planned presentation by Talman Home has been cancelled due to Talman's declining to participate in the Fannie Mae Program. 4. Home Health -- Ms. Sochacki reported that the next meeting is February 10th. 5. Transportation -- Mr. Isaacson reported that the committee is now looking at information regarding gaps in service. A draft report is expected for the April meeting. W ECoA 2/3/90 B. Other Business Page 5 1. Ms. Volberding informed those present that she would be gone for April meetings, unless the dates were changed. She will be attending the ASA Annual Meeting in San Francisco during that time. It was decided that if possible the April meeting will be held March 31st at the Levy Center prior to the retirement conference, from 8:30 a.m. - 9:00 a.m. 2. Visitors Comments Ms. Zitkovitch found the meeting very interesting. VI. Adjournment There being no further business, the meeting adjourned at 11:27 a.m. Respectfully submitted, Adina Romain, Acting Secretary COA:5/03 Draft. Not Approved EVANSTON COMMISSION ON AGXNG REGULAR MEETING -- MARCH 3, 1990 MXNUTES Present: Adina Romain, Catherine Spriegel, Teresa Valdes, Jane Punwani, Anne Knepper, MaryAnn MaCudden, Prentis Bryson Presiding_ Prentis Bryson, Chairperson Staff: Jane Volberding Guest: Anne 2itkovitch 1. Call to Order Chairperson Bryson called the meeting to order at 9:40 a.m. Because there was no quorum, no action was taken. II. Coe unications A. Chairperson's Report Chairperson Bryson called attention to the following items: 1. On Monday, March 12th there will be a legislative breakfast sponsored by the Suburban AAA. It will be at the North Shore Hotel beginning at 8:30 a.m. All in attendance agreed to attend and represent the Commission. This an opportunity to learn about upcoming legislation and needs for legislation. 2. On Saturday, March 31st the Commission will co-sponsor a conference 'Coming of Age - A Look at Retirement Planning', with the Levy Center. It will combine features of the previous conferences held by the Commission and Levy Center, including a keynote speaker, workshops, and a resource fair -exhibit. 3. Because of scheduling difficulties, the Commission will hold its April meeting on Saturday, March 31st at 8:30 a.m. just prior to the Community conference. It will be held at the Levy Center in the Garden Room. 4. The flyer for the upcoming Symphony concert was distributed. Chairperson Bryson called for assistance to recruit teens to participate in the program. Ms. Punwani stated that some of the students will be involved in 'Youth in Government` activities that ECoA — 3/3/90 Page 2 same weekend. There was discussion of recruiting students other than just Honor Society candidates. Ms. Knopper stated that she was in contact with a music department teacher to recruit those students. 5. Chairperson Bryson shared a thank you note from Nancy Brothers. He asked Ms. Romain to read the message. 6. Articles in various publications addressing LTC insurance and the Social Security system, were passed around for review. This concluded the Chairperson's Report. B. Director's Report Ms. Volberding called attention to the following: 1. There will be a public hearing on the needs of the elderly on Tuesday, March 7th at 2:00 p.m. here at the Civic Center. She requested members attend and participate in the discussion. 2. The Commission's budget was approved along with the rest of the City's budget on Monday, February 26th. The adjustments discussed previously were included. The additional secretary was not included. 3. The Governor's LTC Conference is March 14-16th. At the same time there will be a statewide ombudsman meeting which Ms_ Wanner will attend. 4. Ms. Volberding called attention to the success of the efforts of the Commission's ombudsman in organizing action to convince the Department of Public Aid to reverse its rules concerning spousal impoverishment. A hearing of the Illinois House of Representatives' Human Services Committee was held in Evanston regarding the need for legislation concerning Spousal Impoverishment rates. Coverage of the hearing was in the Review. 5. The Local Forum for the Illinois White House Conference on Aging is set for Friday, May 4th at 8:30 a.m. It will be held at the Levy Center. The Delegate selection material is now available. Those present discussed possible candidates among Commission members. 6. The second part of the Individual Care Plan training will be held Friday, March 9th. This training is for staff at Evanston's LTC facilities in a collaborative effort of the Human Services Department to positively affect quality care. A ECoA - 3/3/90 Page 3. 7. Ms. Volberding called attention to the 1990 Hunger Clean -Up and the efforts this year to recruit ETHS students. There was discussion of ways to recruit students. III. New/Old Business Because there was no quorum, no business was conducted. IV. Adjournment There being no further business, the meeting adjourned at 10:20 a.m. Respectfully submitted, Adina Romain, Acting Secretary Draft. Not Approved COA:5/*7 e 0 DRAFT NOT APPROVED EVANSTON COMMISSION ON AGING REGULAR KEETING -- 1ARCH 31, 1990 M = mu -re S Present: Donald Berry, MaryAnn McCudden, Paul Ravenna. Barry Isaacson, Catherine Spriegel, Helen Leister, Ann Kenpper, Prentis Bryson, Stacy Sochacki, Adina Romain, Robert Campbell, Jack Goodfriend Presiding;, Prentis Bryson, Chairperson Staff: Jane Volberding I. Call to Order CJ Chairperson Bryson called the meeting to order at 8:32 a.m. He asked Jack Goodfriend to introduce himself and asked others to introduce themselves to Mr. Goodfriend. After some discussion it was determined that Mr. Goodfriend will replace Mr. Barta as a Commission member. Dr. Ravenna remains as a member until a replacement i;% appointed by the Mayor. II. Coy unications A. Chairperson's Report In the interest of brevity, Chairperson Bryson limited his comments to the following: 1. White House Conference on Aging — Delegate selection Chairperson Bryson announced that in addition to Ms. Volberding, Dr. Ravenna and himself are interested in being selected as delegates. It was decided that the petitions would be available at the and of the meeting for those interested in signing them. 2. Change of meeting date — May meeting Chairperson Bryson proposed that the May 5th meeting be cancelled in lieu of the White House Forum on May 4th at which the Commission will be quite active. Those present agreed to cancel the May 5th Commission meeting, in lieu of the May 4th event. Chairperson Bryson added that, if necessary, a special meeting would be called to address urgent business, before the regular June meeting. B. Director's Report Ms. Volberding shared the following information: E ECoA 3/31/90 Page 2. 1. State training standards for the Ombudsman program are being completed. Ms. Wanner has been integral in their development. 2. Referring to the Year -End Report for the Commission, Ms. Volbording congratulated the members on their activities throughout the year. The Commission's budget however was exceeded, due to the Survey last summer. In this fiscal year, less may be accomplished in an effort to contain expenditures. 3. Ms. Volbording shared information from Governor Thompson's budget message for '90-91. It contains a 52% reduction in funding for some vital senior services. Advocacy efforts will be necessary. Mr. Goodfriond added that more publicity is needed for the Circuit Breaker program. He volunteered to assist in getting the word out. 4. Ms. Volberding called for volunteers for the forum on May 4th. She will distribute a memo to members explaining the assistance that will be necessary. 5. Ms. Volbording will be attending the American Society on Aging Housing Conferonce and Annual Meeting next week in San Francisco. III. Approval of Minutes - February 3, March 3, 1990 Ms. Sochacki made a motion, seconded by Ms. Spriegel to approve the minutes of both meetings as presented. Motion carried. IV. Unfinished Business A. Housing -Needs Assessment of Older Evanstonians Ms. Volberding reported that data reports are coming in now. Initial. analyses have been sent. It was decided that once all the information is in, the Commission will discuss the format for its report. V. New Business A. Committee Reports 1. Housinq -- No report. 2. LTC -- Ms. Sochacki reported that the Committee received an update on Evanston facilities, that DMH is proposing a •monitor' for Evanston facilities because of an ARC -Illinois (Assoc. for Retarded Citizens) position report. The Mental Health Board is . ECoA 3 / 31 / 90 Pago 3 preparing a position paper regarding LTC in Evanston. The Committee will review the paper and offer its recommendations, if any. The Committee continues to work on the Quality Care project. 3. home Health --- Ms. Sochacki reported on an Adult Day Care site visit; others are to be scheduled. The committee is also reviewing literature regarding in -home health care regulation. The two goals are to draft an adult day care ordinance and to write a position paper regarding in home health care regulation by the City. 4. Intergenerational -- Ms. Romain reported that the Committee met on March 8th. PIE and other intergonerational activities are doing well in the elementary and middle schools. Efforts are now turning to ETHS. Proposals are being reviewed to get an intergenerational curriculum developed. One teacher is working on projects that could lead to community service credits. Northwestern's intergenerational week was a success. The NVN (NU Volunteer Network) has started projects at Primm. They also have older adults at Swedish Retirement and Mather sewing a 'quilt' made of murals painted on sheets by students. It promotes volunteerism and intorgenera- tionalism. The March symphony concert packet was very successful with over 17 students and 60 older adults attending together. 5. Transportation -- Mr. Isaacson reported that data collection is almost complete and then a report will be drafted. An April meeting will be scheduled. VZ. Other Business Mr. Berry agreed to serve on the Long Term Care committee and assist with the Transportation committee. Mr. Goodfriend will visit committees to see which one he will serve on. VII. Adjournment There being no further business the meeting adjourned at 9:12 a.m. Respectfully submitted, Robert Campbell, Secretary DRAFT, NOT APPROVED COA:5/#28 DRAFT, NOT APPROVED EVANSTON COMISION ON AGING REGULAR MEETING -- JUNE 2, 1990 M=1VUTE5 Present: Donald Berry, Prentis Bryson, Barry Isaacson, Sally Mackert, Jane Punwani, Adina Romain, Stacy Sochacki, Catherine Spriegel, Teresa Valdes Presidinq: Prontis Bryson, Chairperson Staff: Jane Volberding Guests: Dr. Paul Ravenna Joyce Ackerman — CEDA/Neighbors at Work I. Call to Order Chairperson Bryson called the meeting to order at 9:05 a.m. He asked for volunteers to act as Secretary in absence of Dr. Campbell. Ms. Punwani agreed to serve as Acting Secretary for the meeting. Get well wishes were extended to Dr. Campbell's wife, who is recuperating E from major surgery. Chairperson Bryson offered best wishes and gratitude to Dr. Ravenna, whose term is now complete. Others offered their commendations as well. Dr. Ravenna expressed his gratitude in being able to serve on the Commission, recognizing the contributions of all members and the work of the Commission as a whole. Chairperson Bryson then introduced Ms. Mackert, who replaces Dr. Ravenna as a member. Ms. Mackert currently serves on the Intergenerational Committee. II. Approval of Minutes — March 31, 1990 Ms. Sochacki made a motion, seconded by Ms. Punwani to approve the minutes as presented in the meeting packet. Motion carried. 77 III. Communications A. Chairperson's Report Chairperson Bryson stated his earlier comments constituted his report. B. Director's Report Chairperson Bryson called upon Ms. Volberding for her report. Ms. Volberding reported on the following: ECoA - 6/2/90 Page 2 1. Calling attention to the monthly activity report, Ms. Valberding provided further explanation of the change in the nature of the I/R calls now coming into the Commission. More than before, direct involvement of Commission/City staff is nocessary before successful linkage with case management/servico agencies in the community. 2. A training program for Ombudsman volunteers will be held on Saturday, June 9th. It will address loss, doath and dying. Cmmissioners are invited. 3. On Monday, June 11th, thu Human Servicaa Committee of City Council will be discussing the Annual LTC Report prepared by the Health Department. The Mental Health Board also will be issuing a communication for discussion at that meeting. Ma. Volberding requested that representatives of the Commission be present in the event questions are raised which would be appropriately answered by the Commission. Ms. Sochacki^asked Ms. Volberding to provide an update at this time concerning the facilities with probationary licenses - Albany and Kensington (Saratoga). Ms. Volberding reported that recent incidents of alleged physical abuse at Kensington were under investigation by the Health Department. They were also included in the report to Judge Sklodowski at the status hearing May 30th. Judge Sklodowski asked that the Health Department and G.W.Burton meet with him incamera (in chambers) to conduct a more thorough review of the report from the Health Department. Another status hearing is set for Juno 14th. The probationary period ends June 12th, at which time the Health Department will make another licensing decision. It appears from reports that the Albany has gone through the transitions O.K.; the Kensington, however still seems to have several difficulties and problems to overcome. Ms. Volberding reported on staffing changes at the Kensington, Greenwood Care and Oakwood Terrace. She also summarized recent activity in the Ombudsman program concerning care plans and resident councils. 4. The next quarterly meeting for the *model* communities in the Illinois Housing Leadership Network is set for June 20th. Ms. Volberding will attend. She asked for a Housing Committee member to also attend. 5. On Juno 21st, thane will be a training program on Social Security and Supplemental Security Income (SSI) benefits, at the' Skokie Public Library. It will be conducted by the Social Security Administration. 6. On June 21st, in the afternoon, there will be a session addressing the LTC financing dilemma, sponsored by the Center on Aging of Northwestern at its downtown campus. aw ECoA - 6/2/90 Page 3 7. On June 28th, the Commission will co -host a senior servicos information exchange with CEDA/Neighbors at Work and Family Counseling Services as part of the Outreach activities for which both CEDA/NAW and FOS received grants. This concluded Ms. Volberding's report. IV. Unfinished Business A. White House Conference on Aging - Report In addition to the information sent in the packet, Ms. Volberding announced the names of delegates from Evanston. They are: Prentis Bryson, Paul Ravenna, Helen Heyrman, Jan Schakowsky, Grace Halperin, Sandy Lichty and Jane Volberding. Delegates will attend the Illinois White House Conference in Springfield, October 2nd-4th. If President Bush calls a White House Conference on Aging for 1991, these delegates could be selected to represent Illinois in Washington, D.C. V. New Business A. Legislation Report Chairperson Bryson called upon Ms. Volberding to update the members regarding legislation affecting older adults. He called attention to the bright green cards concerning state funding of Senior Services. Ms. Volberding reported that she attended a legislative "appreciation' breakfast as part of the SAGE network (Suburban Advocacy Group for the Elderly). It was held to thank legislators for their unanimous veto override vote last session and to encourage their support of HB 3344 which restores senior service funding cut out of the Governor's budget. Ms. Volberding reported on conversations with Senator Berman and other elected officials. She reviewed other legislation of concern, expecially SB 784 which addresses senior centers. Chairperson Bryson then asked Or. Ravenna to address the Commission regarding another piece of legislation. Dr. Ravenna reported that in tracking the Winters case in Ohio, one of the problems identified was that the staff person did not know Mr. Winters had a DNR order. He discussed the Commission's proposals, which became part of Evanston's LTC ordinance, that called for special IDs for patients with advanced directives. Dr. Ravenna, on behalf of the Commission, sent the information to Senator Berman. Senator Berman introduced an amendment to S8 2213 to include the Commission's proposal. SB 2213, Dr. Ravenna explained, is known as the "Linares" - bill, developed in response to the case at Cook County Hospital when - the father disconnected life support mechanisms on his son, who was considered brain -dead. The bill passed the Senate and is now before the House Judiciary Committee. ECoA - 6/2/90 Page 4 Ms. Volberding explained that a hearing on the bill is sot for June 6th. It would be appropriate for the Commission to send a communication of its position regarding this bill. It was suggested that the Commission's position paper be sent as well. Ms. Mackort made a motion, seconded by Ms. Romain that Commission communicate its support for SB ?211 and include a coav of the position oaper. Motion carried. B. Committee Reports. 1. Home Health _- Ms. Sochacki: reported that members of the Committee conducted a site visit to the Council for Jewish Elderly (CJE) Adult Day Care (ADC) Center. She reported on CJE's plans to convert their administrative building at 1015 W. Howard, Evanston to an ADC Center. The Committee will visit a for -profit center and then begin drafting a proposal for an Ordinance. With regard to its work on in --home care services, the Committee will be drafting a position paper summarizing its findings and recommendations. Of significance is the finding of the complexity of the industry. The consensus of the committee is that local regulation may be premature. Once that paper is completed, the Committee proposes becoming the "Adult Day Care Task Force". Its next meeting is July 10th. Ms. Mackert asked if the attention to adult day care was in response to private operations coming into Evanston. Ms. Sochacki explained the concern stems from inquiries into operating adult day care in private homes similar to child day care homes, except that the state does not yet license adult day care of any sort. Thus there was a suggestion to address it locally. 3. Intergenerational -- Ms. Romain reported on successful E intergenerational activities at ETHS co -sponsored by the Murdough Foundation, which included an academic day and a field trip to the _ Murdough Farm Retreat Center in McHenry. INVEST and Partners in Education (PIE) volunteer/teacher evaluations are now coming in for the year, again expressing mutual admiration for the experiences, by the teachers and volunteers. Ms. Romain reported on the presentation by Karen Schumer, a kindergarten teacher at Lincolnwood School, to the Committee. Ms. Schumer has operated an intergenerational project with Presbyterian Home for 4 years. A year-end program will be held at Lincolnwood School on June 6th at 7:00 p.m. Parents have expressed great appreciation for Ms. Schumer's work and how important it is for the children. Suggestions were made that afterschool in -services be held for teachers to get them thinking about intergenerational issues. ECoA - 6/2/90 Page 5 Ms. Romain also roportod that the Northwestern U. Vo.l.untoer Network (NVN) Hunger Cloan-Up raised $27,000 this year, much of which goes to the Center for Public Ministry's Shelter to support health care for shelter clients. There wore 83 teams cleaning 100 sites; many of thom were homes of older adults. Teams were comprised of Northwestern, ETHS and Now Trier H.S. students, ' The intergenerationral dance was a great success and was covered on the national news by ABC-TV. 160-175 people attended; overyone got door-to-door transportation. While problems in the planning phase need to be addressed, the event itself was a gratifying experience and will be repeated next year. 4. Housing -- No report. 5. Transportation -»- Mr. Isaacson reported that final pieces of data are being compiled. The Committee will schedule a meeting in June to review a draft report to be submitted at the next Commission meeting. VI. Announcements Chairperson Bryson reminded members to contact their legislators regarding funding for senior services. He asked for comments from visitors, Ms. Ackerman provided a brief description of the senior outreach grant from the Aron Agency. Mr. Isaacson asked for a status report on the continuation of the IHLN (III. Housing Leadership Network) once the federal grant expires. Chairperson Bryson will check with the Area Agency. VIi Adjournment There being no further business the meeting adjourned at 10:25 a.m. Respectfully submitted, Jane Punwani, Acting Secretary DRAFT, NOT APPROVED COA:5/#44 DRAFT: NOT APPROVED EVANSTON COMMISSION ON AGING REGULAR MEETING -- JULY 7, 1990 M= N U T E S Present: Catherine Spriogel, Donald Berry, Jack Goodfriend, Sally Mackort, Jane Punwani, Helen Loister, Adina Romain, Anne Knopper, Prentis Bryson, Barry Isaacson, Teresa Valdes, MaryAnn McCudden Presidinq: Prentis Bryson, Chairperson Staff: Jane Volberding Guests: Mary F. Hunter I. Call to Order Chairperson Bryson called the meeting to order at 9:37 a.m. In absence of the Secretary, volunteers were called upon to serve as Acting Secretary. Ms. Punwani agreed to serve. II. Approval of Minutes - June 2, 1990 The minutes at June 2, 1990 were called. Ms. Romain made a motion, seconded by Ms. McCudden to approve the minutes as presented. Motion carried. III. Communications A. Chairperson's Report 1. Appointment of a Nominating Committee -- In accordance with the Rules of the Commission, Chairperson Bryson appointed the following members to serve on the Nominating Committee: Jane Punwani, Anne Knepper, Donald Berry. He explained that they are responsible for creating a slate of candidates for Chairperson, Vice Chairperson and Secretary. Elections take place at the September meeting. Ms. Volberding added that the slate needs to be complete one -_ week before the meeting so it can go out in the packets. Chairperson Bryson asked Ms. Punwani to chair the Committee. At this time, Mr. Goodfriand informed Chairperson Bryson that he would serve on the Housing Committee. Chairperson Bryson so appointed Mr. Goodfriend to the Committee. Evanston Commission on Aging Pago 2 7/25/90 2. News Articles ---- Chairperson Bryson passed around two articles related to senior issues. One was a special supplement from the Sun -Times; the other was from the Evanston Review concerning the forum on July 1st at the Levy Center. B. Director's Report Chairperson Bryson called upon Ms. Volberding to provide her report. Ms. Volberding reported the following: 1. She called attention to the monthly activity report, espooially the numbers related to duality care reports. She explained that due to time constraints, staff are unable to produce these reports at this time. 2. The certification training for all substate Ombudsmen, of whom Ms. Wanner is one, is now complete. Ms. Wanner is now available to conduct training not only in Evanston, but any where else in the State. Discussions are underway with two other regions to co-sponsor training. 3. Ms. Volberding announced that she has been approached to serve as an Illinois coordinator for the Long Term Care Campaign - a nationwide effort towards creation, passage and adoption of national long term care health insurance. Ms. Volberding will be meeting with the current coordinator and the regional coordinator from Washington, Q.C. next week. 4. Ms. Volberding shared information on a special presentation, sponsored by the American Society on Aging at U. of I. on Wednesday July 11th. 5. Ms. Volberding shared information from Northwestern University concerning a new staff position which will coordinate_ student community services. Ouestions were raised regarding the coordination of efforts of this office and the NVN, with which the Commission has had good success in activities. _ IV. Unfinished Business A. Legislation Ms. Volberding distributed copies of information from the Suburban Area Agency on Aging (SAAA) concerning the results of Evanston Commission on Aging 7125190 Page 3 legislative activity in Springfield. The senior services budget was cut from last year's level to the Governor's proposal. It is expected that there will be some effect in Evanston. Ms. Mackert suggested that such information be shared with the new Community Services Coordinator at Northwesterte, as they seem to be in a position of offering assistance to thn community. Ms. Volberding added that the cuts will not affect the Commission's budget diractl.y, but 1.1 community --based services are cut, the Commission can expect increases in calls for assistance. Legislation concerning advanced directives was tabled this session. V. New Business A. Senior Citizens Wheel Tax state (Vehicle Stickers) Chairperson Bryson opened discussion of the matter, stating that previously 2,900 persons were eligible for a 50% reduction in the sticker. Now only 79 people have gotten a 50% reduction. Mr. Goodfriend stated the Circuit Breaker threshhold was a good, practical measure for the program. Mr. Berry stated that the program should be based on need not age, except that the vehicle age criteria was okay. Chairperson Bryson pointed out the fiscal impact of any change. Ms. Volberding provided some rough estimates based on her conversations with the City Collector. Chairperson Bryson then polled those present. Everyone agreed that the program should be based on need, not age. While the Circuit Breaker threshhold seems low for Evanston it is a clear delineation. Efforts to increase the Circuit Breaker threshhold at the State level would be more beneficial, than changing the local program. Absent any voiced opposition, there was agreement that the Commission take no further action regarding the Vehicle Sticker rate at this time. Chairperson Bryson called upon Mr. Goodfriend for a discussion of community information needs regarding the Circuit Breaker program. Mr. Goodfriend described his experiences related to helping people apply for the Circuit Breaker. He stated that for many, lack of understanding and false pride keep them from benefiting from the program. Chairperson Bryson asked Mr. Goodfriend to work with Ms. Volberding for the purposes of "getting the word out" regarding Circuit Breakers. Mr. Goodfriend agreed. Evanston Commission on Aging Page 4 7/25/90 S. Committee Reports 1. Home Health/Adult Day Caro -- No report 2. Lonq Term Care -- In absence of the Chairperson, Ms. Volberding provided an update on Committee activity. At the next meeting they agreed to conduct a review of implementation compliance with the now requirements in the Ordinanco. With regard to the Kensington, Ms. Volberding reported that Judge Sklodowski did visit the facility, noting improvements from his last visit. The facility has a 2nd probationary license as of this time. 3. Intergenerational -- Ms. Romain reported on the success of the intergenerational prom, sharing pictures of our guest Ms. Hunter. Ms. Hunter expressed her thanks to the Committee for its contributions to the success of the prom. Ms. Romain also reported on the year-end program at Lincolnwood School, from which a videotape "how-to" was produced. One of the new volunteers for the project is Ms. Leister. Ms. Romain reviewed program evaluations and reported that INVEST received a grant from Rotary for intergenerational activities. The next meeting is September 13th. 4. Housinq -- Ms. McCudden reported that the Illinois Housing Leadership Network as a statewide project will end July 30th but the Suburban AAA is continuing its portion of the project. A final report on the statewide project is being completed, for whi.ch the Committee will submit an Evanston report. Preliminary meetings have been held regarding the development of congregate/senior housing sites in Evanston. Ouestions were raised regarding the future of the Hope through Housing project at the old District 65 theatre building. 5. Transportation -- Mr. Issaacson called attention to the draft report completed by the Committee. He summarized the activities of the Committee, its findings and the recommendations based on the findings. A revision to one item in the report was submitted by Mr. Berry. Ms. Isaacson stated it was the Committee's desire to have full Commission support at this meeting to got the report to City Council before September. He also expressed the frustrations of the Committee regarding data collection stemming from the fact that the RTA/PACE and CTA do not keep data on special ridership, making it difficult to gauge the effectiveness or need for services. Ms. Leister made a motion, seconded by Mr. Goodfriend to approve the report, as amended, and to submit it to City Council for review. Motion carried. Evanston Commission on Aging Page 5 7/25/90 C. Other Business Ms. Volberding raised the subject of advanced directives, in light of the recent Supreme Court ruling in the Cruzan case. She explained that the Commission makes copios of forms available, but she is seeking Commission direction and approval to submit an article in the local newspapers regarding the Commission's work. Ms. McCuddon made a motion, seconded by Ms. Leistor to direct Ms. Volberding to produce an article which explains the Conmission's activities regarding advanced directives. Motion carried. Chairperson Bryson asked Ms. Volberding to sand packets on advanced directives to all Commission members. VX. Adjournment There being no other business, the meeting adjourned at 11:40 a.m. Respectfully submitted, Jane Punwani, Acting Secretary DRAFT, NOT APPROVED COA:6/#12 Draft, Not Approved EVANSTON COMMISSION ON AGING REGULAR MEETING -- SEPTEMBER 8, 1990 M= N U T E S Present: Catherine Spriegel, Sally Mackert, Helon Leister, Mary Ann McCudden, Jane Punwani, Adina Romain, Anne Knepper, Barry Isaacson, Prentis Bryson, Donald Berry Presiding_ Prentis Bryson, Chairperson Staff: Jane Volberding, Carolyn Wanner Guest: Mary Bunter I. Call to Order Chairperson Bryson, recognizing a quorum present, called the meeting to order at 9:40 a.m. II. Minutes - July 7, 1990 The minutes of July 7, 1990 were called. 'Threshhold' is misspelled throughout the minutes; it should be `threshold'. There being no further corrections or additions, Ms. Spriegel made a motion, seconded by Ms. McCudden, to approve the minutes as corrected. Motion carried. III. Communications A. Chairperson's Report Chairperson Bryson expressed his thanks for the honor of working with so many talented and dedicated individuals as are represented by the membership of the Commission. He stated he was interested in remaining on a Committee once his term on the Commission expires and a replacement is named. He appreciated all the support he received in his 2-year term as Chairperson and trusts it will continue for his successor. B. Director's Report Chairperson Bryson called upon Ms. Volberding to report on activities of note. Ms. Volberding reported on the following: 1. The annual volunteer recognition will be held Saturday September 22, 1990, 11:00 a.m. to 1:00 P.M. in the Parasol Room of the Civic Center. Members are encouraged to L ECOA 9/8/90 Pago 2 attend to thank the volunteers in person. 2. The August monthly activity report was distributed. Ms. Volberding called attention to the commont/trend section. Ouestions about the volume of information/referral calls wore raised. Ms. Volberding explained how calls are counted and what they represent. 3. A schedule change regarding budget reviews before Human Services was distributed. The memo also explains the reveiw process to be followed by the Committee. The Committee will review the Commission's budget proposal on Monday, October 8, 1990. 4. Volunteer training to counsel seniors on health insurance will take place October 29-31 at St. Francis Hospital. Called 'SHIP' it helps seniors make informed choices in the purchase of health insurance, 'MEDIGAP' policies and LTC insurance. S. Ombudsman volunteer training for new volunteers will take place in November. Announcements have gone out in 'Highlights' and over Evanston City Cable Channel 33. 6. Ms. Volberding called attention to the legislative action request regarding Social Workers. H.B. 3149, if signed by the Governor, would permmit reimbursement by insurance companies for the services of licensed clinical social workers. Ms. McCudden made a motion seconded by Ms. Knepper to authorize the Commission to send a letter to the Governor to seek his signature on H.B. 3149 and to ancourage individual members to send letters as well. Motion carried. IV. Unfinished Business A. Election of Officers - 1990-92 Chairperson Bryson called upon Ms. Punwani for a report from the Nominating Committee. Ms. Punwani reported that a slate of officers, distributed in the meeting packet, had been prepared and that all were willing to serve if so elected. Ms. Leister made a motion seconded by Ms. McCuddin to accept the report of the Nominating Committee. Motion carried. Chairperson Bryson then called for nominations from the floor. Hearing none, he called for elections to take place. Ms. Mackert made a motion, seconded by Ms. Leister to elect the slate of candidates prepared by the Nominatinq Committee. Motion carried. Ms. Spriegol announced that by unanimous vote the following are the new officers of the Commission..:)n Aging: Barry Isaacson - Chairperson Adina Romain - Vice -Chairperson ECOA - 9J8190 Page 3 Catherine Spriegel - Secretary On behalf of Commission members, Ms. Volberding then presented a thank -you gift to Mr. Bryson for a job well done. V. New Business A. PY 1991-92 Budget Request Chairperson Bryson called attention to the proposed budget for the Commission for fiscal year 1991-92 which was sent in the meeting packets. He summarized the fiscal constraints facing the City. He outlined the priority setting process City Council has begun. Chairperson Bryson stressed the need for advocacy efforts on behalf of services of older Evanstonians, especially those served under the Ombudsman program. He called upon Ms. Volberding to review specific points of the budget preparation guidelines and options for Commission action. He thanked the members of the Executive Committee for their work in preparing the budget under the tight constraints of the guidelines. Ms. Volberding further explained the fiscal picture for the City as preparations are made for the new fiscal year. She described the elements of the priority setting process which City Council will follow for identifying essential services for the operation of government and provision of services to citizens. This is a necessary process for all organizations to determine if needs are being met adequately, that organizations are still needed and the impact of not providing services. Ms. Volberding called attention to the initial priority lists that were distributed. Ms. Romain pointed out that the Commission was an the 1st list in the "A' category but, in revision by the Budget Policy Committee, was dropped from the 'A' category. Ms. Volberding announced that the Budget Policy Committee will hold a public hearing regarding the 'A" categorizations on Wednesday, September 12th. Discussion by those present concerned the viability of the Commission seeking private support, the history of its funding by the City and the Area Agency on Aging. Ms. Mackert shared information on limits of private funding. Ms. Romain and Ms. punwani questioned the ability of a private organization to advocate before City Council and whether it would weaken the "voice" for older adults in Evanston. Chairperson Bryson stressed the neeO to demonstrate the essential nature of the Ombudsman program. Ms. Leister, Ms. Mackert and Ms. Knepper all suggested that case histories demonstrating the vital need for the Ombudsman program be prepared. Ms. Wanner discussed examples of such cases agreeing to prepare the reports for future use by ECOA -- 9/8/90 Page 4 Commission. Chairperson Bryson asked for volunteers to serve on a strategic planning group to prepare a statement for the public hearing on September 12th. hearing no objections, those present agreed that a statement be prepared. A meeting will be held on Monday, September loth. Chairperson Bryson asked each person who would be attending to prepare one point, statement or example to be incorporated into the overall ntntement. Chairperson -elect Isaacson agreed to draft an overall summary and to present the statement at the hearing. Ms. Volberding asked those present to edit the draft communication attached to the budget request. Emphasis on the needs of those being served was increased. Those present did not offer any changes to the budget amounts. Ms. Mackert provided further information on intergenerati.onal programs and their essential service to school children and older adults. Ms. Punwani and Ms. Romain suggested more information on the impact of the loss of journals and staff training be provided in the cover message. Chairperson Bryson polled those present after revisions had been made to ensure the document reflected an accurate picture of the Commission, after which Ms. McCudden made a motion, seconded by Ms. Mackert, to approve the FY 1991--92 budqet request of the Commission an Aqinq as amended. Motion carried unanimously. B. Committee Reports 1. Adult Dav Care Task Force -- Ms. Volberding reported that the Committee will most on Tuesday, September 18, 1990 to review comparisons of ADC ordinances in surrounding communities and to review a proposed draft. 2. Lonq Term Care -- Ms. Volberding showed a portion of the Suburban Area Agency on Aging's video "Here to Serve', featuring Ms. Wanner, Ombudsman. Ms. Spriegel reported that the Committee will review rates of compliance with the new LTC Ordinance at its meeting on Wednesday, September 12th. Ms. Wanner reported that she began a CNA (Certified Nurses' Assistant) Support Group at Kensington. 3. Intergenerational --- Ms. Volberding showed a video tape of the Spring Fling Prom held in May. Ms. Hunter expressed her gratitude to the Commission for their support of the Prom. Ms. Romain reported that Karen Schumer, the Lincolnwood kindergarten teacher with an Adopt -A -School program, will be presenting a workshop to other teachers in November. The Committee will moot Thursday, September 13th. 4. Housinq -- Ms. Volberding reported that the Housing Committee completed its review of data analysis reports from the ECOA - 9/8/90 Page 5. survey and will bo preparing a report for the full Commission's review and adoption for the next meeting. The Suburban Senior Housing Alternativos Program received funding from the Retirement Research Foundation. V1. Announcements Ms. Volberding asked for volunteers to assist at the North Shore Hotel Retirement Fair Friday, September 14th. Ms. Hunter announced that the Levy Center Choraleers are presenting a benefit dinner -show October 14--15. Ms. Mackert announced that Jack Goodfriend was in Evanston Hospital. Those present signed a get well card which Ms. Mackert will take to Mr. Goodfriend. Those present wished him Godspeed in his recovery. VII. Adjournment There being no further business, the meeting adjourned at 12:05 p.m. Respectfully submitted, Catherine Spriegel, Acting Secretary COA:5/#52 DRAFT, NOT APPROVED EVANSTON COMMISSION ON AGING REGULAR MEETING -- OCTOBER 6, 1990 M= MUTES Present: Stacy Sochacki, Jane Punwani, Helen Leister, Prentis Bryson, Anne Knopper, MaryAnn McCudden, Catherine Spriegel, Adina Romain, Berry Isaacson Presidinq: Barry Isaacson, Chairperson Staff: Jane Volberding Guests: Ms. Sumpter, League of Women Votary, Paul Ravenna, M.D.,FACP I. Call to Order Chairperson Isaacson called the meeting to order at 9:38 a.m. He called attention to the memo distributed earlier and extended condolences to the family of Lois Leo. Lois passed away on Thursday morning. Ms. Romain, Mr. Bryson and Ms. Volberding will attend the funeral on Monday on behalf of the Commission. II. Minutes — September 8, 1990 The minutes of September 8, 1990 were called. Typographical errors were noted on page 2. Hearing no other corrections or amendments, Mr. Bryson made a motion seconded by Ms. Leister to approve the minutes as corrected. Motion carried. III. Communications A. Chairperson's Report Chairperson Isaacson, on a personal note, reported that his oldest child underwent successful open heart surgery earlier in the week. His son is already home and doing just fine. Those present offered get well wishes. He also reported on the outcome of the first Budget Policy Committee hearing on September 12th. His presentation was cut short but he submitted written testimony. Ms.. Volberding reported that the testimony was attached to the Committee's minutes in its entirety, thus all members received the complete message. Chairperson Isaacson thanked Commission members for their assistance in preparing the written testimony. an October 1st, Council formed three working = groups to set priority "A" "B" or "C" rankings for programs, at which time the Commission was restored to the "A" category. The Council is meeting at the same time as the Commission today to vote on the small group reports. Chairperson Isaacson also reported that the Administration and Public Works Committee received recommendations from the Taxi Cab ECOA - 10/6/90 Page 2 Advisory Board concerning the Senior Taxi Program. The recommendations incorporated the Commission's recommendations concerning the program. The A & PW Committee chose not to take any action until the budget policy work is done. This concluded the Chairperson's report. B. Director's Report Ms. Volberding reported on the following: 1. St. Francis Hospital and the Illinois Department of Insurance are holding a 3-day training for volunteers in the 'SHIP" - 'Senior Health Insurance Program' - which trains volunteers to help older adults understand health insurance benefits and related questions. Ms. Volberding will attend the training October 29-31. 2. The Senior Health Center is providing flu shots now through the end of November at a nominal cost of $5.00. 3. The Ombudsman Program completed its fiscal year on September 30th. There are 92 volunteers in the program, 126 complaints were addressed. The Ombudsman has been asked to serve on the Board of Directors for the National Citizens Coalition for Nursing Home Reform (NCCNHR). NCCNHR has been the leading advocate for changes under OBRA. The Ombudsman program held a volunteer recognition luncheon on September 22nd. Training for new volunteers will be held in November. 4. Ms. Volberding has been invited to be a questioner -audience member at the •Simon -Martin Debate" sponsored by the League of Women Voters. This concluded the Director's report. IV. Unfinished Business A. FY 1991-92 Budget Request Chairperson Isaacson called attention -to the budget proposal noting that the review before Human Services was on Monday, October 8th. He asked the Chairpersons of each Committee to prepare comments about Committee projects. It was agreed that the members of the Executive Committee should be ready to field questions about their work, drawing attention to the constraints of the proposed budget. B. Illinois white House Conference on Aging Chairperson Isaacson asked Dr. Ravenna to join the group to report on the Conference held in Springfield. He also asked Mr. Bryson and Ms. Volberding for reports. Ms. Volberding distributed copies of the report prepared at the Conference, highlighting the excellent organization and operation behind the scenes at the Conference. ECoA - 10/6/90 Page 3 1. Health and Social Services -- Dr. Ravenna participated in this caucus. He described how the caucus set about to accomplish its task noting that another day was actually necessary, but not available. Nonetheless, the caucus represented a cross-section of delegatos. It was also the largest of the caucasos. He highlighted the results of the negotiations on the problem statements which resulted in rather broad -sweeping policy statements. Dr. Ravenna called attention to the gaps and needs for a system to address preventive measures, utilizing intorgenerational programs, acute care, long term care in the home and institutions and community based services relying heavily upon the senior center its the source. Another major problem was the incomprehensible nature of most programs now available, especially Modicaro/aid. Dr. Ravenna explained that while none of the 3 recommendations explicitly called for national, universal health policies, they did create a framework for such. There was some optimism that this framework would lead to melding of Medicare/aid into a universal program within the decade. 2. Housinq_/Shelter -- Mr. Bryson noted that in the caucus he attended, everyone had ample opportunity to get involved in the discussions and debates. He explained that the group recognized the need to condense the problem statements from the pre -conference forum reports. The caucus agreed upon 3 overall policy statements which addressed the need for housing development to be more sensitive to housing needs' demographic and aging -in -place changes; the overall cost of housing; and the availability, accessibility and affordability of housing, the third one directly relating to the growing homelessness among elderly. Resolutions adopted by the caucus, Mr. Bryson explained, call upon HUD and local housing authorities to plan and develop appropriate, additional housing with services; changing zoning restrictions to permit alternatives; reforming tax laws, including ceilings on property tax; more public education and outreach on existing programs, and to expand subsidized housing options. 3. Senior Rights/Ethics -- Ms. Volberding attended the rights/ethics caucus. She reported on excellent group participation within the constraints of the alloted time. A number of the delegates were attorneys and judges, but there was a good cross-section of participants. The overall policy was framed around individuals rights' of self-determination and freedom from abuse. It also addressed the need for a more responsive guardianship system with more safeguards for estates. A key issue was advanced directives and their use in self-determination decisions. Resolutions addressed the need for more education on all senior rights for laymen and professionals; greater penalties and sanctions against those who abuse older adults; mandatory reporting of Elder Abuse; and refining of the guardianship system. Ms. Volberding pointed out the findings on the other two caucuses ECoA - 10/6/90 Page 4 - Access, which addressed transportation and Income which addressed Social Security COLAs and pensions. On the last day of tho Conference, delegates were asked to vote for the top priorities of the 5 issues. Once tabulated, Health and Social Services received top priority ranking followed in order by Access, Income, Senior Rights and Housing. Those who attended also praised the keynote address given by Lou Glasse, Executive Director of the Older Women's League. She was a last-minute substitute for the invited speaker and she did an excellent job. She inspired and motivated the group, sharing up-to-date information on the federal budget nogotiations. At the end of the Conference the entire delegation voted on two resolutions. One was addressed to President Bush and called for a White House Conference in Washington. The other was to Illinois congressmen, calling for a better solution to the budget problem, rather than forcing elderly to shoulder the biggest share of cuts. It was interesting to note that Congress's original budget measure was defeated later in the week. Ms. Leister, on behalf of the Commission, commended Evanston's representatives, especially those from the Commission. V. New Business A. Senior Center Site - Development Update Ms. Volberding had no information available on site selection. She stated that veto override efforts were needed to enact State legislation on Senior Centers. Those present agreed to seek support for a veto override. B. Committee Reports 1. ADC Task Force --- Ms. Sochacki reported that a meeting is scheduled for October 17th. One more site visit is needed; at the meeting, proposals for an ordinance will be examined. 2. Lonq Term Care -- Ms. Spriegel reported that the Committee reviewed compliance with new ordinance requirements from a report prepared by Karen Seals in the Health Department. Among the items which seemed to be most problemataic are advanced directives and resident handbooks. The Committee agreed to pursue a program of helping facilities with the handbooks, utilizing peer groups and hands-on assistance at facilities by the Committee members. The next meeting is October 10th. 3. Intergcnerational -- Ms. Romain reported that the next meeting is on October 11th, at which time PIE volunteer recognition and recruitment will be planned. Topics for the newsletter will also be collected at that time. Efforts to expand intergenerational ECoA - 10/6/90 Page 5 programs to ETHS are beginning with meetings with Bill Branch and the now Superintendent Alston. The Symphony Outreach program is underway. 4, Housinq -- Ms. McCudden reported that a draft of the needs assessment report will be distributed in November, for general public distribution in December, The Suburban Senior Housing Alternatives Project will be holding its quarterly meeting in Leyden/Norwood Park, VI. Announcements Ms. Romain announced that a program on the 'Sandwich" generation will be held at Bath Emot on October 25th at 7:30p,m. Ms. Punwani announced a one dray conference 'Women in Mental Health" at the Orrington hotel on October 21st. Gloria Stoinham is a featured speaker. The cost is $65.00. Several of thus present raised questions concerning advanced directives - living wills and durable powers of attorney. It was agreed that at the next meeting, Ms. Volberding would do a short presentation on the subject. VIZ. Adjournment There being no further business, the meeting adjourned at 11:20 a.m. Respectfully submitted, Catherine Spriegel, Secretary COA:6/#27 FRAX-Tiraver-Taw... • EVANSTON COMMISSION ON AGING REGULAR MEETING -- NOVEMBER 3, 1990 r z&azzz Pre4ent: Prentis Bryson, MaryAnn McCudden, Adina Romain, Catherine Spriegel, Don Berry, Stacy Sochacki, Sally Mackert, Anne Knepper, Jane Punwani p.—_qi_ding: Adina Romain, Vice --Chairperson staffer Jane Volberding Guests: Virginia Sampter, League Women Voters; Anne Zitkovitch I. Call to Order In absence of the Chairperson, Vice -Chairperson Romain called the meeting to order at 9:35 a.m. II. Minutes - October 6, 1990 The minutes of October 6, 1990 were called, Typographical errors were noted, after which Ms. McCudden made a motion seconded by Mr. Bryson to a proms th& minutpz . Sian carried r- III. Communications A. Chairperson's Report Ms. Romain suggested that at the conclusion of the December meeting, the Commission partake in its annual holiday cookie exchange. There was unanimous approval. B. Director's Report Ms. Romain called upon Ms. Volberding to provide a report. Ms. Volberding reported on the following: 1. A thank you from the family of Lois Lee was passed around. 2. Ms. Volberding announced that Jack Goodfriend resigned due to poor health and time constraints. 3. The Administration and Public Works Committee will discuss the Senior/Handicapped Taxi program on Monday, November 5th. Ms. Volberding distriubted a memo on the program. Of concern is the cost of the program, especially the City's subsidized portion. Mr. Isaacson will attend with Ms. Volberding. 4. The Human Services Committee will be reviewing the Recreation budget, which includes the Levy Center. Discussion may arise concerning the new center. Mr. Berry and Ms. Spriegel will attend for the Commission. 0 j ECoA - I1/3/90 Page 2 5. Flyers for the Symphony Intergenerational Program were distributed. Members of the Commission made donations to the program. 6. Ms. Volberding distributed flyers for a conference sponsored by Families USA, November 9-11, on "Affordable Health Care for All Americans" at O'Hare Sheraton. Ms. Volberding will be a panelist on the 10th and 11th. 7. The executive summary of the Pepper Commission Report "A Call for Action" is available. Ms. Sochacki will make copies for everyone. 8. Ms. Volberding shared a holiday greeting card, which can be purchased from the Area Agency on Aging. Its purchase buys a home delivered meal for an elderly patron. 9. The Evanston Arts Council is hosting a 2-part program on Affirmative Action. 10. A flyer for a Craft Bazaar at the Swedish Retirement Association, November 10th, was distributed. 11. Flyers for upcoming programs on Alzheimers Disease were shared. 12. Ms. Wanner is attending the annual meeting of the National Citizens Coalition for Nursing Home Reform, in Washington, D.C., this week. She has been nominated to serve on the board, as well. This concluded Ms. Volberding's report. A. Budget Policy Public Hearings -- Outcome Ms. Romain called attention to the memos in the packet distributed at the beginning of the meeting. Those present discussed the impact of the Commission's response to the Human Service Committee. Ms. Mackert and Mr. Berry asked about the on -going budget process. Ms. Volberding explained that a proposed budget is done in December. City Council deliberates the proposed budget in weekly hearings in January in order to pass the budget in February. Due to uncertainty with the state surcharge and other revenue factors, Ms. Volberding stressed the need for the Commission to actively support and address senior service issues throughout the City's budget. In a related vein. Ids. Volberding explained that in discussions with Chairperson Isaacson, there was a proposal for the Commission to conduct a series of StrmtPgIn Assemsment an,planning discussions J' ECoA - 11/3/90 Page 3 regarding the role of the Commission, the overall senior services picture, funding proposals and future directions. Ms. Sochacki suggested an environmental assessment - what are other Senior Councils, Boards and Commissions doing. Ms. Punwani called attention to tha description of the partnerships in the senior center articles as potential public -private partnerships. Those present agreed that such discussions Were necessary and to begin at the December Commission meeting. A. Special Presentation - "Advanced Directives" Ms. Volberding provided a discussion of advanced directives - living wills and durable powers of attorney. A video from the Commission on Legal Problems of the Elderly/American Bar Association was shown. Reprints of material including information on the Cruzan case were shared. Key points concerned the differences between the two documents; the need to communicate with decision makers - family, doctors, lawyers; what can and cannot be addressed in the documents. After the presentation, those present suggested that outreach efforts be conducted to help more people understand these important documents. B. Committee Reports 1. Adult DAY Care Task Ewa -- Ms. Sochacki reported that a meeting will be held Tuesday, November 6th to review ADC requirements from other communities and to review Zoning Proposals. 2. Long Trim Care -- Ms. Sochacki reported that the Committee will meet on Wednesday, November 14th. 3. Tntarggneratinnn -- Ms. Romain reported on disuussions at the the last meeting on Murdough Foundation - funded projects. A meeting is scheduled for Monday, November 5th at ETHS to discuss Community Service by students. A training conference sponsored by Murdough Foundation will be held at the YMCA on Wednesday, November 8th. A retreat to recognize the PIE volunteers and recruit new ones will be held at the Murdough Farm retreat center. The next meeting is December 13th. 4. Housing -- Ms. McCudden reported that the Housing Committee is rescheduling its meeting for the last week in November in order to complete the report. Mr. Bryson distriubted summary reports on the White House Conference on Aging. RCoA - 11/3/90 Page 4 Ms. Punwani explained that Mary Gibb, the previous director of the Commission has an intergenerational proposal for the landscaping and its upkeep at Penny Park. Ms. Volberding also provided a status report on Ms. Gibb, who had surgery last month. Y_IL. A_d in mmn There being no further business, the meeting adjourned at 11.35 a.m. Respectfully submitted, Catherine Spriegel EVANSTON COMMISSION ON AGING Regular Meeting - December 1, 1990 Presen.: Stacy Sochacki, Adina Romain, Sally Mackert, Helen Leister, Teresa Valdes, Donald Berry, Anne Knepper, MaryAnn McCudden, Prentis Bryson, Catherine Spriegel, Barry Isaacson P aiding: Barry Isaacson, Chairperson Jane Volberding, Jay Terry Guests:- Mary F. Hunter, Marguerite Mose I. Call to Order Chairperson Isaacson called the meeting to order at 9:38 a.m. He welcomed Jay Terry, Director of Health and Human Services, Marguerite Mose, who has been introduced to City Council as a new Commission member and Mary Hunter, who is on the Intergenerational Committee. Typographical errors were noted on pages 2-3, afterwhich Ms. Scohacki. made a motion, seconded by Ms. Knepper to. an2rov2 11M Minutes .. With Ida tv_noQraohi cal arro a rorren .pd . Motion carried _ III. Communications A. Chairperson's Report Chairperson Isaacson called upon members to again submit recommendations for new members. In addition to Ms. Hose, Grace Halperin has been introduced. There are, however, 3 other vacancies that need to be filled. Ms. Volberding reported that contacts have been made with some individuals referred by Commission members. Membership is also needed on Committees, for which appointment to the Commission is not necessary. This concluded Chairperson Isaacson"s report. B. Director's Report Ms. Volberding reported on the following: 1. Town Meetings -- Senator Paul Simon has scheduled a town meeting at the Norris Center, Thursday, December Sth. 2. The 1991 Meeting Schedule was distributed. Ms. Volberding explained that the ADC Task Force could become the Senior Center Task ECoA -- 12/1/90 Page 2 Force if such is needed. Those present approved the schedule for 1991. 3. Ms. wanner, Ombudsman, is organizing fellow state Ombudsmen to form an Illinois coalition in order to have a more effective legislative advocacy voice. Training for volunteers concludes today. 6 new volunteers have been trained. 4. On Sunday, December 2nd, Ms. Volberding will be doing a presentation on Advanced Directives at Carter-Westminister Presbyterian Church in Skokie. In January she will be doing 2 more presentations. 5. Activity for the LTC Campaign is picking up. Ms. Volberding has made presentations in DuPage County and Downstate. This concluded Ms. Volberding"s report. IV. Unfinished Business A. 1991-92 Budget Request Issues Chairperson Isaacson introduced Mr. Terry to open the discussion regarding the Commission's FY 1991-92 budget request. Mr. Terry explained that the Human Services Committee had further concerns with the Commission's request, especially the relationship betwen costs and service cuts proposed by the Commission. He explained the Commission's request was the only one to exceed the guidelines, yet its cuts seemed more than other departments. The Human Services Committee wanted to impress upon the Commission that the City's budget. constraints were quite severe and was seeking help from the Commission in their efforts. Mr. Terry stated that the Committee wanted the Commission to reconsider its budget request especially in the area of personnel reductions. Chairperson Isaacson asked the Committee's impression of the Commission's role - was it as an advocate or a direct service provider? Mr. Terry explained that, at this time, direct services are viewed as more important than general advocacy services. Ms. Romain read from the Commission's ordinance stating the Commission's main direct service is advocacy, such as the Ombudsman program. Ms. Valdes asked for a review of the budget discrepancies. Ms. Volberding explained the differences in the current appropriation and the two requests. Mr. Terry added that the seeming "all or nothing" message in the Commission's report was troublesome. He provided comparisons to other Departments - the personnel cuts at the Ecology Center and the Library scaling back on its plans. Ms. Mackert countered that it was unrealistic to compare the Library's budget to that of the Commission, that the Commission's budget is a singular service not multiple as in the Library. Mr. Berry commented on reaction to the Recreation Department's personnel cuts at the Levy Center; combined with this discussion, seniors do r I ECoA - 12/1/90 Page 3 not seem to fare well. Ms. Mackert added that advocacy for senior issues was vital to ensure the well-being of Evanston as it ages. Mr. Terry suggested the Commission look for a middle ground towards service restoration, re-examining dollar amounts and keeping the focus on local issues. Ms. Romain explained how the Executive Committee worked on preparing the budget request, that it had discussed five options due to the City's severe budget constraints. Some of those proposals addressed personnel cuts, but were rejected to preserve services _ even though the budget request explained hard -cold service cuts that could occur, Ms. Romain stated that the Commission recognized the budget constraints facing City Council and that the Commission had to make some hard decisions just like Council. Mr. Terry explained that it might be helpful if the Commission issued another memo describing its efforts to create the budget and if there was any room for change. Chairperson Isaacson opened discussion on revenue options. Some include an Ombudsman surcharge on facilities, fees for the directory and creating a non-profit adjunct to the Commission for the purposes of supporting community -based activities and services. Ms. Valdes questioned the percentage constraints placed on a small budget like the Commission in the face of increasing demand for it to provide more services. Ms. Volberding provided further explanation of the concept behind the Ombudsman surcharge and the fee for the directory. Mr. Berry asked if changing the Commission's "share" of the Executive Secretary would have any positive effect. Because it is shared with the Mental Health Board, any reduction to the Commission would cause an increase in their budget, Chairperson Isaacson explained. Mr. Bryson expressed opposition to any personnel cuts, adding that the Commission-s request was for a minimum of its services. Cuts were discussed, but the goal was to preserve staff to do at least some services though without material supports. Ms. Knepper added that the Commission's budget message was a call for action to support senior services, especially the important work of volunteers in meeting the needs of older Evanstonians. Ms. Sochacki suggested that the Executive Committee be authorized to revise its budget message, to re-examine revenue options and personnel costs. She added that it would be helpful if the Commission's Aldermanic Liaison could attend to share a direct Human Services Committee perspective. Ms. Spriegel suggested the Commission explain its advocacy role. Chairperson Isaacson summarized suggestions that the Commission consider. They are preparing a new communication showing how the budget is derived, further consideration of revenue options, and authorizing the Executive Committee to prepare this document on behalf of the Commission. Ms. Mackert stressed the need to show that ECoA - 12/1/90 Page 4 the Commission's actions are based on its commitment to its charge of addressing the needs of older adults and that as such, our advocacy role needed emphasis. There being no further discussion, Mr. Bryson made a motion, seconded by Ms. Valdes to authoriza thp- Executive .o mitt... Qn bF-half- G& thp, a -ra Commission , Ja R ev re a Levort iQ ±du Human Servinen CQm_mittr-p—. WiLtah Qxplai_nn thp, C_ommingiQn'n p?roora_aR f= piepari n(r i �R bUdget regilegto that J±a bnd e . may he, _rRvi nr.r1 in light a£ revenup options: that thalCommission n onaiv and .ratnndG the b'det cons .raj nay facing City Councilt nnd, that. permon�n 1' nxp .ndi . t s wi l l bS-- re_-g.xami ned The R_v_n . ,i U va Commit ee shou.I d. a] nn meet with tha Al dprmani c Liaison, son ta roview is pos i tt Qn with bar. prior ±a tba next Human aervi rpa Qn mi t,- . lJo .i on Carried unanimoualy_ Chairperson Isaacson polled the Executive Committee and determined that they will meet on Monday, December 3rd at 7:30 p.m. Chairperson Isaacson thanked Mr. Terry for meeting with the Commission. B. Subsidized Taxicab Program - Status Report Chairperson Isaacson gave a brief review of the progress towards revising the taxicab program, how the Commission studied other communities and then issued a report that went to the Administration and Public Works Commmittees. The report was referred to the newly constituted Taxi Advisory Board which adopted most of the Commission's recommendations. When the Taxicab Board issued their report to the Administration and Public Works Committee, Chairperson Isaacson explained, the discussion shifted from the recommendations to a proposal to go for a meter -based system. Staff were asked to prepare an analysis of the two. The Commission was also asked to submit comments. Chairperson Isaacson called attention to the material before the Commissioners. He asked Ms. Volberding to explain the material further. Ms. Volberding described the comparison chart of the different systems proposals. Chairperson Isaacson called attention to the draft memorandum concerning the Commission's position on the taxi program. Mr. Bryson made a motion, seconded by Ms. Mackert = approve thy, position n Atpm ;nt as presented- Motion c-a_rz�� ed una_nimo na v. _ Chairperson Isaacson then summarized the proposal to approach Evanston Township officials concerning their co --subsidizing of the taxi program. Ms. Volberding provided an explanation of the proposal. Those present reviewed the proposal suggesting that 2 of the tables be eliminated at this time. Ms. Mackert made a motion, seconded by Ms. Sochacki that tha Co mi5gion -join with t.hs Taxi Advignry Board and submit fha pro os 1 tQ tba Evanston To nshiR Discussion. When examining the various subsidy tables, some questions were raised about giving other options to the Township. Those present decided that a meeting between township representatives ECoA - 12/1/90 Page 5 and others, would be a better forum for further exploration of options. The question was called. Mntinn cl i_d unanimoinly. C. Housing - Needs Assessment Report - Update Chairperson Isaacson called upon Ms. McCudden to report. Ms. McCudden explained that the Housing Committee has a draft report which they are now editing and creating the conclusion statements and recommendations. The Committee expects to have it ready for Commission review at the January meeting. She noted that the findings seem to show that the respondent population has not planned for aging, that it is a Younger more active group. Because of the sampling methodology, it is not possible to make too many general population findings from the data. It is useful for planning the future for the young -old, V. New Business A. Strategic Planning Process Chairperson Isaacson suggested this process discussion be postponed until the next meeting. Those present agreed. B. Committee Reports 1. AdU]t Da= Carg Tomsk Force -- Ms. Sochacki reported that two more sites visits are planned for this month. The Task Force will then hold focus meetings with current providers to discuss regulatory issues, after which draft recommendations will be prepared. 2. L.aDz Term Care -- At the last meeting, the Committee received a facilities status report from Karen Seals of the Health Department, reviewed training plans for new Ombudsman volunteers and discussed its project to work with facilities on their resident handbooks. The next meeting is December 12th. 3. Hounina -- See previous discussion. 4. Tn. stenarationsal -- Ms. Romain reported on the successful PIE volunteer recognition/recruitment luncheon at the Murdough Farm. She reported that Ms. Hunter won the recruitment "prize" for getting 2 new PIE volunteers. The first symphony concert was a success with approximately 50 older adults and 13 ETHS students. She reported that ETHS is investigating the possibility of a Community Service component to the curriculum. Stories are being gathered for one more issue of the newsletter. VI. Announcements Ms. Hunter announced that the Levy Choraleers will perform at Washington School on Friday, December 14th, at 10:30 a.m. She also added that Evanston needs the Commission on Aging and will do her ECoA - 12/1/90 part to get the Message out. • VII. Adjournment Page 8 There being no further business, the meeting adjourned at 11:18 a.m. Respectfully submitted, Catherine Spriegel, Secretary SYM:AST/MIN.WR1