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HomeMy WebLinkAboutMinutes 1990Y ,MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JANUARY 8, 1990 Members Present: David Barber, President Robert Shank, Finance Director Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Non* Others Present: ttonf The Board of Local improvements met on January 8, 1990 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the :rr_eting to order at 3:07 P.M. The first order of business was to reveiw the minutes of December 4, 1989. Mr. Figurelli made a Notion to accept the minutes as written which was seconded by ter. olkowski. The minutes were approved unanimously. The next order of tuz iness was a status report on seven (7) special assessment projects, as indicated: S.A. 1375 _ Paving of Prospect Avenue S.A. 1376 - Paving of Alley, N/Mulford, E/Ridge S.A. 1378 - Paving of Alley, N/Lyons, E/Laurel S.A. 1390 - Pafina of Arnold Place S.A. 1381 - ?suing of t'.ichiaan Avenue S.A. 1392 - Paving of Judson Avenue ,.A. 1384 - Paving of Barton and Dobson Mr. 5honk reported that notices of collection had been sent to the property owners on each project. ;iext, the President indicated that the Engineer for the Board would report on Special Assessment 1362, the Paving of Highland Avenue. Mr. Tonkinson reported that he had ,et with Mr. Higains and his sister and discussed the scope of the projec_ and the need for the acquisition of portions of their land for right-of-way purposes. 'Exhibit "A' identifies the items discussed and Mr. :?iggins posi-:on. A discussion ensued, afterwhich the President directed the Engineer for the Board to meet with the Attorney for the Board and prepare a lette sf understanding to be sent to Mr. iggins covering those items which were discussed. Also, to contact the Village of Wilmette to determine what action has to be taken for concurrence with the improvements beyond the city limits. 1. &,a„ .. d.^ ,.. BLI Minutes for 1/8/90 Under "other Business', the Engineer for the Board reported that Special Assessment 1387, the proposed Paving of Brown Avenue, Special Assessment 1388, ; the proposed Paving of Marton Avenue and Special Assessment 1389, the proposed Paving of Davis Street will be ready to have their public hearing dates set for uometime in the last half of February. Mr. Barber said that they would determine the public hearing dates at the meeting of the Board in February. A discctrc`aion ensued concerning the Paving of Davis Street and inquiries into how miin y individuals would be assessed; also the possibile need for using a portion of the Community Development Block.Grant funds allocated for street pavinri, for assistance on this project. Mr. reported that Mrs. Moore, one of the individuals that would be asse-sp..tril on Special Assessment 1383, the Paving of Lake Shore Boulevard and Burnham vlace contacted him concerning her inability to pay the special assesF;mitnt due to her financial status caused by her husband's illness. A discunrsirin ensued in which the President indicated that he would investigate the p()v,:slhility of making some provision for an agreement with mrs. Moore and the city concerning the payment of her assessment. An example would be that her anr:r,:;nment would be paid by the City with use of bond funds with the agreemt+nt that upon sale of her property, the City would be reimbursed. There lie-ing no further business, Mr. Shonk. ;Wade a motion to adjourn which was seconrlo?d by 111r. Figurelli. The President adjourned the meeting at 3:45 P.M. The n-xt regular meeting of the Board of Local Improvements will be February 12, 1990. James S. Tonkinnon City Engineer cc: Joel 14. Asprooth Kirsten Davis ✓ Kathy Brown Herb Hill special. Assessment 1362 - Pavinq of Hiqhland Avenue Mr. Higgins - January 3, 1990 - 2:00 P.M. 1. Not opposed to 8' strip and 13 ft. Would like cost balance to zero. 2. Does not want tree removed (end wall short of tree). 3. Does not care for barrier. 4. Want lilac bushes cut down - uproot with transplant machine and stored to be replanted. S. Site designated as an archaeological find (site). May run into buried artifacts - would have to halt job and call state. 6. Would like fence with green slates installed on top of or along wall. 7. Claims City limit through his property is not center line of Isabella extended. 8. Would prefer other then concrete behind curb next to fence - maybe black dirt so prairie grass can take hold. 9. Wants work done in July. M 1411JUTES OF THE: BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF FEBRUARY 12, 1990 Members Present: David Barber, President Richard Figurelli, Superintendent of Water S Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director others Present: Anthony Halford, Planner The Board of Local Improvements met on February 12, 1990 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:04 P.M. The first order of business was to review the minutes of January 8, 1990. The Engineer for the Board indicated that the minutes were revised to indicate the proper spelling of Mrs. Mohr. Mr. Figurelli made a motion to accept the minutes with a revision, drawing attention to the second paragraph of the minutes, he indicated that the word review was misspelled. With this change noted Mr. Olkowski seconded the motion to approve the minutes. The minutes were approved unanimously. The President of the Board introduced Anthony Halford, Planner, who was present to discuss the Paving of McDaniel Avenue which is already funded by the Community Development Block Grant funds. The President then referred to Item 16, other Business and indicated that McDaniel Avenue would be discussed presently under this item so as to allow Mr. Halford to return to his office. A disuuasion ensued in which it was pointed out that the Legal Department had not furnished the necessary quit claim deeds for the acquisition of the needed land for right-of-way purposes. The geometrics of the proposed paving was described with the use of visual aids indicating that acquisition of the needed 33' would bring about the paving of the width of the street to 27` whereas without the additional right-of-way, the maximum width of the street would be 20`. Also, a discussion ensued concerning the sidewalks being proposed on the project and the existing parking in front of the Martin Luther King Jr. Experimental Laboratory School. The President of the Board indicated that should we acquire the needed right-of-way on the west side of the existing McDaniel Avenue right-of-way we propose that the parking adjacent and behind the curb in front of the school should be eliminated. In response to Mr. Halford, the President of the Board indicated that he would send a memorandum to the Legal Department so that the deeds can be acquired and sent to the individual property owners requesting that they provide the land for street purposes. Also, a time certain would be identified in the letter for the response and further action would be taken after this time, dependent upon the response from the property owners. It is intended that this project be completed this year. At this time Mr. Halford left. Page -2- HGI Minutes of 2-12-90 Meeting The Engineer for the Board informed the President and the Board that he had calculated the new maximum coat per assessable foot for 1990 and that the figure that was derived was $112 per foot for direct cost. In response to an inquiry, Mr. Tonkinson stated that the construction cost index for December of 1989 is 4,957.71 whereas the same index for December of 1974 was 2,205.35 and that to arrive at the current figure for direct cost per assessable foot, the index for December 1989 was divided by the index for December 1974 and the �50 per assessable foot, that was net by Resolution in 1974, was multiplied by the quotient of these numbers to arrive at the $112 per assessable foot. The next order of business wan to review the plans, estimate and specifications for Special Annon sment 1389, the Paving of Davis Street, Special Assessment 1388, the I)nving of Barton Avenue and Special Assessment 1387, the Paving of Brown Avenue. The Engineer for the Board presented the fact sheet and the plans for the Paving of Davis Street. A discussion ensued concerning the cost and the Housing and Community Development Act Committee's promise to the citizens on Davis Street that this project would be funded through the CDBG funds in 1991. The President of the Board informed those present that a memorandum had gone to the Administration and Public works Committee indicating the status of the proposed special assessment and seeking dither a concurrence of a special assessment for this year for this street or support for holding the paving of this street until 1991 when it may be funded by CDBG funds. W!xt, Special Assessment 1387 and 1388 were reviewed by the Board. The Engineer for the Board presented the plans for the Paving of Brown Avenue and Barton Avenue along with the fact sheets. A discussion took place concerning the sewers and associated costs as well as a reconfiguration of the drainage structures. The President of the Board directed the Engineer for the Board to install inlets on one side of the street which will empty into catch basins on the opposite side of the street and with a restrictor placed in the catch basin outflow pipe which will be connected to the main sewer. The Engineer for the Board indicated that because of the many trees in town that the inlet would definitely be filled with leaves and would not function properly and that it would be preferable that a catch basin be placed on both sides of the street with the two basins being connected by the pipe as opposed to the current design. There being no further discussion, the first resolution for special Assessment 1387 and S.A. 1388 was approved unanimously with Mr. Olkowski making the motion and the motion being seconded by Mr. Figurelli, The date of the public hearing for Special Assessment 1367, the Paving of Brown Avenue was set for March 20, 1990 at 7:30 P.M. The public hearing for Special Assessment 1388, the Paving of Barton Avenue was set for March 13, 1990 at 7:30 P.M. The President referred to the Agenda indicating that Item 13, the Status Report on Special Assessment 1362 was the next order of business. The Engineer for the Board reported that the paving of Highland Avenue from Thayer Street to Isabella Street required the taking of land and that he was waiting for a response from the Legal Department concerning the legal steps that had to be taken. Page -3- BLI Minutes of 2-12-90 Meeting The next item of business was a status report on Poplar Avenue from Lincoln Street to Livingston Street. The Engineer for the Board indicated that the sewer had been designed and was being reviewed and that the paving plans were being finalized. Also, that METRA was to be contacted concerning the up -grading of the commuter parking adacent to these segments of streets. The President of the Board requentrrd that the Engineer for the Board follow through on contacting METRA. tlext, the Engineer for the Board presented the final costs for the Paving of Greeley Avenue. A discussion rrnnued concerning these costs. Mr. Figurelli made a motion to issue the first: voucher in favor of the City of Evanston in the amount of 0 ,932.46 and to direct the Attorney for the Board to file the first voucher along with the nr+cessary legal documents in the Circuit Court of Cook County so as to set a date, for the final confirmation of the special assessment roll. This was seconded by Mr. Olkowski and passed unanimously. There being no further business, Mr. Olkowski made a motion to adjourn which was seconded by Mr. Figurelli. The President adjourned the meeting at 4:00 P.M. The next meeting of the Board of Local improvements will be held on March 12, 1990 at 3:00 P.M. in Room 3650 in the Civic Center. �__�James S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth Kirsten Davis Kathy Brown Herb Hill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 12, 1990 Members Present: David Barber, President Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas Olkowuki, Superintendent of Street Department .lames S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director others Present: Herb Hill, Attorney for the Board The Hoard of Local Improvements: met on March 12, 1990 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:07 P.M. The first order of business was to review the minutes of February 12, 1990. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. olkowski. The minutes were approved unanimously. The President of the Board, following the Agenda, drew attention to the review of Special Assessment 1390, the Paving of the Ailey north of Cleveland Street and east of Brown Avenue and indicated that the Board would have to set a public hearing date for thin project. The Engineer for the Board presented a Fact Sheet and the plans for review. After a discussion and review, Mr. Figurelli made a motion to set the public hearing date and to accept the Engineer's Estimate with approval of the plans. This was seconded by Mr. olkowski and the motion passed unanimously. The President of the Board set the public hearing date for Special Assessment 1390 as April 17, 1990 at 7:30 p.M. in the Civic Center. He directed the Engineer for the Board to prepare the necessary notices and transmit them. The next order of business was to review Special Assessment 1391, the Paving of the Ailey north of Brur.-�el Street, east of Hartrey Avenue. The Engineer for the Board distributed a Fact Sheet for the project and noted that the percentage of land represented by the signatures on the petition, when it had been accepted by the Board, represented 43.18% of the total land abutting the alley. Due to the need to use depth factors to equalize benefits, the percentage of abutting properties represented by the signatures increased to 45.58%. A discussion ensued in which the Board identified the need for the parks Department to pay a portion of the assessment in order to get the alley paved and whether the project should proceed to the public hearing stage. It was noted by the President that the cost per foot as estimated is �118 whereas the rough cost per foot supplied the petitioner was �76. Mr. olkowski made a motion to rescind the original approval of the petition for this project and to reject it until more interest has been shown for paving this alley. This was seconded by Mr. Figurelli. The President then requested a vote; three (3) members voted to support the motion and one (1) member was against the motion. a -�'• Page -2-- BLI Meeting of 3-12-90 The President directed Mr. Tonkinson to send a letter to the petitioner indicating the Board's action And notify her that should she wish the Board to reconsider, that she would have to get additional signatures so that the percentage on the petition is in excess of 50%. Also to inform her of the current estimated cost of �118 per assessable foot. The next order of business was to review the bidn for Special Assessment 1379, the Paving of Poplar Avenue from Lincoln street south to the channel lands. The Engineer for the Board distributed the bid tabulation sheets. During a discussion of the two (2) bids received, Mr. Olkowski requested that the material removed from the street be delivered to the Street Department for its use. Mr. Pigurelli made a motion to award the contract to the low bidder, J.A. Johnson Paving Company in the amount of �210,341.35. Mr. Olkowski seconded the motion and the Board approved the motion unanimously. Under "Other Business", the President of the Board Informed the members of the hoard that he had been contacted by Harza Engineering and that under the nolution of the storm water mitigation for Basin 303, they would install a 24" storm sewer within the right-of-way of Chancellor Street between Bryant Avenue and Asbury Avenue. He indicated that this segment of street was unimproved and that it was in the 5-Year Plan to be paved under the special assessment process. He directed the Engineer for the Board to remove this segment of street from the 5-Year Plan as it would be paved as part of the work for the Installation of the 24" sewer line. There being no further business, Mr. Barber adjourned the meeting at 3:45 P.M. The mext regular meeting of the Board of Local Improvements will be held on April 11, 1990 at 3:00 P.M. in Room 3550 at the Civic Center. 9fimes S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth Kirsten Davis ✓- Kathy Brown Herb Hill MINUTES OF THE BOARD OF LOCAL IMPROVEMFIITS FOR THE MEETIUG OF ZRARCH 13, 1990 Members Present: David Barber, president Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas Olkowski, Superintendent of Street Department Jamen S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Those indicated on the attached attendance sheet plus Alderman Richard Lanyon The Hoard of Local improvements held a Public Hearing for the proposed Paving of Barton Avenue from Harvard Terrace to the Skokie Swift right-of-way, Special Assessment 1388, at 7:30 P.M. in Room 2402 located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:38 P.r4. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as mandated by the State Statutes. He indicated that one member, Robert Shonk, the Finance Director was not present due to other City commitments but would be with the Board this evening at 8:00 P.M., therefore, Mr. Shonk at that time, would explain the special assessment procedures and answer questions. The Chair then gave a brief history of the street paving program in the City of Evanston. He indicated that in the mid 1970's, the City Council, in order to encourage the paving of the streets, adopted a cost sharing policy whereby the City would pay 1/3 of the cost of paving the street and the individual property owners would pay a maximum of 2/3 of the cost of paving the street. He also stated that there was a limit placed an the cost per assessable foot charged to the property owners of $50.00 and that this cost was tied into the Engineering News Record Construction Cost _index and that the maximum cost had increased to �112.00 today. The Chair informed those present that in 1979 there remained approximately fourteen (14) miles of unpaved streets and the City Council set a policy to complete the paring of all unpaved streets in the City of Evanston. In the mid 1980's, there was an approval of a 5-year plan to pave the remaining streets. Currently, the Board of Local Improvements is working on the 1990-91 element of the street paving plan which includes the paving of Barton Avenue. The President then outlined the meeting and stated that as part of the Board's responsibility, a report will be prepared for the City Council concerning this paving project and that the report would include the findings as well as the minutes of this public hearing. The Chair then turned the meeting over to the Engineer for the Hoard who described the scope of the project and the relation of it to the Engineer's Estimate. While drawing attention to the legal notice that all individuals had received concerning this public hearing, he explained unit prices and also Page -2- Public Hearing 3/13/90 S.A. 1388 explained the total cost of the project and how it was derived. He also pointed out that many times there was confusion regarding tree quantities and indicated that the number under the quantity was not the number of trees but the inch diameter and that in fact, there were five (5) trees to be removed on the project. He also identified how the cost sharing policy was applied to the total estimate for the project and that upon examination of the results of the policy, that the maximum figure of �112 per assessable foot was used. The unit coat per assessable foot was 4169.41 when the 2/3 Rule was applied. He stated that the indirect cost for this project was 1/4 of #12 per assessable foot or #8.00. At this time, Mr. Donald Soule presented the President with a letter from Mr. Mitchell Arnold and Deborah Campana of 1122 Harvard Terrace stating their apposition to the paving project. This was entered into the record as Exhibit NA&. The Engineer then with the use of visual aids described the thickness of the base and surface course and the composition of the materials to be used for the street. He also described the use of the drainage structures and high points in the curb and gutter to contain the flow within the gutter. He indicated the width of the right-of-way and identified that the width of the proposed street is thirty feet (30'). In response to an inquiry, he stated that the current unimproved street has no constant width but varies throughout Its length. Mr. Tonkinson also indicated the five trees that are being proposed to be removed and a discussion ensued concerning the remaining trees and their species as well as their locations. In response to the affect upon the alley that paving Barton Avenue would have, Mr. Tonkinson assured those present that the alley situation was independent of the paving and in fact with the exception of the entrance to the alley there would be no change. He also described the installation of the alley return on the west side of the street which would service an unopened alley right-of-way indicating that this was provided for vehicles that entered the street and wished to turn around. He further pointed out that the installation of the main sewer is to be financed from the sewer Improvement funds at approximately $17,000 and is not part cf the special assessment cost. In response to Alderman Lanyon's question conerning the legal notices and the items within the legal notice, Mr. Tonkinson stated that the sewer pipe indicated on the estimate that was received as part of the notice was for the connections to the service drainage structures only and not for the main sewer. In response to an inquiry concerning the length of curb and gutter within the notices, the Engineer for the Board explained that the length of the street is measured along the center line of the street whereas the curbs are measured along the curbs. As an example he pointed out that although there may only be an 18' difference on Harvard Terrace and the end of the radius near the property line on Barton Avenue for a given corner, the actual length of curb is 32' long because of its curvature. He also stated that the payment to the contractor for the work would be based upon actual measured in place quantities and not the quantities on the estimate. Page -3- Public Hearing 3/13/90 S.A. 1388 There being no further questions concerning the design, Mr. Tonkinson, with the use of visual aids explained the difference between direct and indirect assessments. He identified the manner of assessing and indicated that there were no direct assessment for this project. He explained how the assessments were spread as an indirect assessment for 1/2 of the physical block. He also indicated that the #6 per foot was applied across the width of the lot within the 1/2 block area and that the two parcels which are adjacent to Barton Avenue received an indirect assessment of $28 per foot along the long aide of their lots. There being no further questions, Mr. Tonkinson informed those present that this concluded his presentation and thanked them. He also noted that Mr. Shonk had arrived. He then turned the meeting over to the President of the Board. Mr. Barber then introduced Mr. Shonk and turned the meeting over to the Finance Director to explain the special assessment procedures. Mr. Shonk notified those present that after the project was completed, the final, actual cost would be filed in the Circuit Court of Cook County and that upon review, the court would order that collections be made on the special assessments. He indicated that individuals would have sixty (60) days to pay the total or a portion of their special assessment without interest. He also indicated that payments would become due the first of January after the year that the project is completed and that payments could be made in ten parts over ten years with a seven percent (71) simple interest being paid on the unpaid balance annually. In answer to an inquiry► he said that the City must follow the state requirements by statute and provisions are made for ten collections over a ten year period. Also in response to an inquiry, he stated that if an individual wished to make installments throughout the year, that they should contact his office and some arrangements could be made, however, he also cautioned those present that any delinquent payments must be made known to Cook county on the 1st of July each year and at that time difficulty could arise concerning the property owners responsibility to pay as well as a possible additional penalty. Mr. Shonk explained that the interest on the _ payments is tax deductible on the income tax statements, however, the principal is not. He stated that the principal paid on an assessment is similar to a home improvement and therefore when the property is sold, it would reduce the capital gain by that amount. He used an example of a property that was purchased for $100,000 and that the principal on the assessment may be �1,000 and therefore the initial value of the property would be $101,000. If, upon sale, the property was sold for *150,000, the capital gain would be reduced by that �1,000. There being no further questions, the President of the Board asked those present to .indicate their preference concerning the paving project by placing a mark on the sign -in sheet on the right hand side, that is, yes or no, to proceed with this special assessment. Next, the Chair asked for any statements that any individual wished to make and requested they identify Page -4- Public Hearing 3113190 S.A. 1388 themselves and state their address. Mr. Soule stated that he wished to make no statement, however, he did submit a letter to the Board in opposition to the paving and those individuals present supported the position of the letter. The President of the Board then requested a motion of a member of the Board. Mr. Tonkinson made a motion to adhere to the original Resolution and to recommend to the City Council the paving of Barton Avenue from Harvard Terrace to the Skokie Swift right-of-way. This was seconded by Mr. Olkowski and the Hoard voted on the motion. The Board then votrd 5-0 and the motion carried. The Board then affixed their signatures to the necessary documents. The President of the Board adjourned the meeting at 8:15 F.M. amen S. Tonkinson ngineer for the Board JST:dt Attachments: cc: Joel M. Asprooth Kirsten Davis Kathy Brown Herb Hill y SPECIAL ASSESSMENT 1338 NA M E SI GNATU RE ADDRESS PROCEED (Please Print) YES I NO 'v- X1 S .i •rii2S .J.�-ZD e f"W*tf) •x MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 20, 1990 Members Present: David Barber, President Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas Olkowaki, Superintendent of street Department James S. Tonkinson, Engineer for the Board Members Absent: Robert shonk, Finance Director Others Present: Those indicated on the Attached Attendance Sheet The Board of Local Improvements held a Public Hearing for the proposed paving of Brown Avenue from Noyes Street to 150 feet south of Noyes Street, Special Assessment 1387, at 7:30 P.M. in Room 2404 located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:35 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as mandated by the State Statutes. He indicated that one member, Robert Shonk, Finance Director was not present due to other City commitments. The Chair then gave a brief history of the street paving program in the City of Evanston. He indicated that in 1974, the City Council, in order to encourage the paving of the streets adopted a cost sharing policy whereby the City would pay at least 1/3 of the cost of paving the street and the individual property owners would pay a maximum of 2/3 of the cost of paving the street. The Chair informed those present that in 1979 there remained approximately fourteen (14) miles of unimproved streets in the City of Evanston and the City Council set a policy to complete the upgrading of all unimproved streets in the City of Evanston. He also stated there was a group of streets in the Southwest Paving area that were paved in 1980-83 that were designated as the first streets to be paved. In the mid-1980's there was an approval of a 5-year plan to upgrade the remaining streets. He also stated that currently there is approximately 1.8 miles of streets remaining to be improved and that Brown Avenue is one of these segments and was designated to be improved this year. The Chair then outlined the meeting and stated that as part of the Hoard's responsibility, a report will be prepared for the City Council concerning this paving project and that the report would include the findings as well as the minutes of this public hearing. The Chair then turned the meeting over to the Engineer for the Board who described the scope of the project and the relation of the project scope to the Engineer's Estimate. While drawing attention to the legal notice that all individuals had received concerning this public hearing, the Engineer explained unit prices and also explained the total cost of the project and how Page _2- B U Meeting of 3-20-90 it was derived. The Engineer also drew attention to the tree quantities and indicated that the number under the quantity was not the number of trees but the inch diameter and that there are only two (2) trees proposed for removal. The Engineer indicated that the City of Evanston's policy of 1974, which is being adhered to, allowed for a maximum dollar per foot assessable coat (initially not at $50) and an indirect cont of 1/4 of that for an indirect assessment. The Engineer stated that he would further explain a direct and indirect assessment with the use of visual charts at the appropriate time. He stated that the original 450 per foot figure was to be escalated by applying the Engineering flew Record Construction Cost Index and that the maximum cost which a property owner could pay today would be $112 per assessable foot for direct cost and 428 per assessable foot for indirect cost. When the total costs were examined applying the 2/3 RuIe, it was found that the direct coat per assessable foot was $169.41; therefore, �112 per assessable foot for direct cost was used. He also stated that there were no direct assessments for this project and therefore one -quarter of $112 per foot or �28 per foot was the figure used for assessing the parcels for the assessment. The Engineer then, with the use of visual aids, described the thickness of the base and surface course and the composition of the materials to be used for the street. He also described the use of the drainage structures and high points in the curb and gutter to contain the flow within the gutter. He indicated the width of the right-of-way and identified that the width of the proposed street is twenty-four feet (241) to correspond with the width of Noyes Street and the paved portion of Brown Avenue. Mr. Tonkinson indicated where the two trees proposed for removal are located and that the purpose for removing them is to install a standard concrete sidewalk so as to complete the main sidewalk in this segment of the block. He also pointed out the removal of bushes that were in conflict with the curb line. In response to an inquiry for the reason of removing the bushes at the alley on the west side of the street behind 2000 Noyes Street, he indicated that these bushes would be in conflict with the curb that is to be installed for the alley return and that the bushes were actually located at the alley right-of-way. The Engineer then explained the use of the curbs and pointed out that the curb at the south end of the project will be depressed to allow vehicles to access the three parcels that are located south of the public right-of-way, Mr. Robert Welch inquired into how the paving of this street and the installation of the drainage structures would affect their basement flooding. Mr. Tonkinson pointed out that 4" restrictors in the pipes leading from the drainage structures would cause ponding of water on the street surface during the intense rainfall for a short period of time. However, he stated that this will not alleviate the basement flooding problem. Mr. Welch then inquired as to whether thin would increase the flooding problem. The Engineer for the Board then referred his question to Mr. Figurelli. Mr. Figurelli stated that basement flooding problems would still be there during the storms of the intensity that had flooded their basement prior to the paving of the street and.that it is difficult to tell if there will be an increase in the amount of water in basements that flooded. As an example, he stated that if individuals had one-half inch of water in their basement due to the flooding condition, they could experience an additional one quarter of an inch. Mr. Tonkinson Page -3- BGI Meeting of 3-20-90 further stated that the existing sewer beneath tloyes Street is 200 in diameter and that an this sewer fills during a storm, its capacity is reached for transferring water and that this causes the basement flooding. Thin sewer receives water from the drainage structures on Noyes street and the contribution of storm water from the surface of the proposed pavement on Brown Avenue would be minor in comparison. Mr. Pigurelli also explained that staff and the Plood and Pollution Control Commission is studying the flooding problem, and solutions to relieve basement flooding are being worked on. However, it: may be many years before a solution is derived for this area. He stated there are some actions that the property owners themselves may take to reduce their basement flooding, such as Installing devices on their own sewer line. Sarah Welch of 2000 Noyes Street then interjected that water currently seeps into the soil and the material on the unimproved street, whereas, after the project is completed, this water will all be drained into the sewers which would contribute to basement flooding. Mr. i:igurelii responded by stating that when the sewer flows full, the water level on the system rises and that's what causes basement flooding; therefore, this may contribute somewhat to the flooding but if an individual already has flooding, that the level might rise slightly. In response to a question, the Engineer for the Board indicated that the paving of this segment of Brown Avenue will not increase the flooding on the private street south of the project. With the use of visual aids, he indicated that all water from a storm that falls within the newly paved street will flow away from the unimproved alleys and the unimproved private street. However, he explained that borings had been made to determine the composition of the earth to a depth of 10 feet in the project area and it was found to be a clay material which will not allow much seepage of water; therefore, whatever ponding is occurring on the adjacent private section will remain except for what contributions may have been due to the section of the public street prior to paving. A question was asked as to why the bushes at the southeast corner of Noyes Street and Brown Avenue had to be removed. In response, the Engineer for the Board indicated that the existing curb radius is 10 feet and is being increased to 20 feet and the bushes are in conflict with the proposed curb. He also stated that the standard curb radius on the streets in the City of Evanston are 20 feet so as to allow trucks such as garbage trucks to negotiate the turn without running over the parkway. There being no further questions concerning the scope of the project, Mr. Tonkinson went to the visual aids indicating those properties to be assessed. With the use of the visual aids, he explained the direct and indirect assessment and how the cost per assessable foot of #8 was applied to each parcel. Hearing no further questions the Engineer for the Board then turned the meeting over to the President of the Board and thanked those present. Mr. Barber explained the special assessment procedures. He stated that after the final costs are known, they will be filed in the Circuit Court of Cook County and the City at that time will order collection. Also, that the individuals can make ten payments over a ten year period with the first notice Page -4- BLI Meeting of 3-20-90 of collection being sent in the latter part of the year and payment coming due on January 2nd of each year] that the first payment will be due the first year after the project is completed. He stated that there was a 71 simple interest due on the unpaid balance each year. lie also stated that any number of payments on the principal could be made at one time thus reducing the amount due to interest on the unpaid balance. He indicated that the interest on the balance of the special assessment can be itemized on an individuals income tax and that the principal on the special assessment would represent a reduction in a person's capital gain when selling his or tier property. Mrs. Welch asked what was the reason for not financing thic project with general funds which comes from the tax dollars. The President responded stating that public improvements historically have been financed in this manner and tht this is the only manner that the City of Evanston has financed street paving Improvements. Mr. Barber explained that after the street is paved, the City Is obligated to maintain the street which would include the use of Motor Fuel Tax money. One of the citizens present indicated to Mr. Barber that he knew of a street Jthat should be worked on and is in worse condition than any other street in the City. Mr. Barber indicated that there was such a street, Grant Street and it would be worked on but needed a sewer and watermain as well and in this case, Motor Fuel Tax funds would be used for replacing the street. Sarah Welch inquired if all individuals were against the paving of Brown Avenue, would the City Council not approve paving it. In response, Mr. Barber stated that recently there had been almost total opposition for paving a street and the City Council did proceed and passed the necessary ordinance to pave the street. A citizen asked if anybody has sued the City to stop a project for paving a street. Mr. Barber responded by using Lake Shore Boulevard and Burnham Place as an example stating that the neighbors have objected this assessment project but they are objecting to the actual amount of the assessment to individual properties and not whether or not to proceed with the work. In response to why there should be interest charged to the property owners instead of the property owners just paying the principal over a ten yer period, Mr. Barber stated that it is allowed for in the state Statutes as well as that it would cost the City as a whole to finance the payments as the contractor is paid the total cost ,for the improvement upon its completion. Sarah Welch stated that she would circulate a petition against the paving project. The President than asked if there were further questions and there being none, he asked for a motion from the Board. Mr. Olkowski made a motion to continue the special.assessment process to pave Brown Avenue, to adhere to the 1st Resolution of the Board and to recommend to the City Council that Brown Avenue be paved. Mr. Figurelli seconded the motion which passed with a vote of 4 to 0. Mary E. Mummert of 1920 Noyes Street requested that the Board consider not placing new walk as indicated on the plan adjacent to 1928 Noyes Street and to not remove the two trees that are indicated to be removed. The President asked for a vote from the Board on the motion. After a discussion, the motion passed unanimously. The President then directed the Engineer's Estimate and plan reflect the change and all necessary documents acted on prior to the public hearing and during the public hearing reflect the change. Page -5- ` BLi Meeting of 3-20-90 There being no further business, the President of the Board informed those present that the work sheets indicating the assessments are present for those that wished to review them and identify their assessment. The President then adjourned the meeting at 8:48 P.M. > -t James S. Tonkinnon City Engineer JST:dt Attachment: cc: Joel M. Asprooth Kirsten Davisti/r Kathy Brown Herb Hill SPECIAL. ASSESSMENT DAME SIGNATURE (Please Print) Cl1' : t ..►. �.e AT 1387 ADDRESS PROCEED YES NO a2.c�c1 ,�vz �s 112 60 ,t3�owrr i( iK MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF APRIL 11, 1990 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water s sewer Dept. Thomas Olkowski, Superintendent of Street Department Names S. Tonkinson, Engineer for the Board Members Absent: None Others Present: None The Board of Local improvements met on April 11, 1990 at 3:00 P.H. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:05 P.M. The first order of business was to review the minutes of March 12th, March 13th and March 20, 1990. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. Next, the Board reviewed Special Assessment 1386, the Paving of Poplar Avenue from Lincoln Street to Livingston Street. The Engineer for the Board presented the Engineer's Estimate, plans and a fact sheet as well as material indicating the manner of assessing for this project. A discussion ensued concerning the paving as well as the manner of assessing, afterwhich, Mr. Olkowski made a motion to accept the Engineer's Estimate, to pass the 1st Resolution and to set a public hearing date. Mr. Figurelli seconded this motion and the motion passed unanimously with the President of the Board setting the public hearing date for May 24, 1990 at 7:30 P.M. The members of the Board then affixed their signatures to the Resolution for Special Assessment 1386. Next, the President, following the agenda, requested that the Engineer for the,' Board present the necessary materials for Special Assessment 1392, the Paving of the Alley north of Church Street and east of Hartrey Avenue. The Engineer for the Board presented the Engineer's Estimate, plans and a fact sheet for the project. The Board reviewed the material and discussed the spanner of assessing. Mr. Shank made a motion to accept the Engineer's Estimate and plans and to pass the 1st Resolution for this project; also, to set the public hearing date. This was seconded by Mr. Olkowski and passed unanimously. The members of the Board then affixed their signatures to the Resolution for Special Assessment 1392. The President set the public hearing date for May 29, 1990 at 7:30 P.M. Page -2- BLI Meeting of 4--11-90 Their being no further-bussinese, the President adjourned the meeting at 3:30 P.M. The next regular meeting of the Board of Local Improvements will be held on May 7, 1990 at 3:00 P.M. in Room 3650 at the Civic Center. James S. Tonkinson City Engineer JST:dt cc: Joel Joel M. Asprooth Kirsten Davis Kathy Brown Herb Hill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF APRIL 17, 1990 Members Present: David Barber, President Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas Olkowski, Superintendent of Street Department .lames S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: Those Indicated on the Attached Attendance sheet The Board of Local Improvements held a public hearing for the proposed Paving of the Alley North of Cleveland Street and East of Brown Avenue, Special Assessment 1390, at 7:30 P.M. in Room 2402 located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:35 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as mandated by the State Statutes. He indicated that one member, Robert $honk, Finance Director, was not present due to other City Commitments. The Chair then outlined the meeting and stated that as part of the Board's responsibility, a report will be prepared for the City Council concerning the the paving of this project and that the report would include the findings as well as the minutes of this public hearing. Next, he gave the special assessment procedures as they relate to collections on this special assessment. He indicated that after the project was completed and the final costs are known, that it would be filed in the Circuit Court of Cook County. After the filing, the Court would order collection of the assessments and individuals would have sixty (60) days from that date to may a portion or the total of their assessment without interest. An individual may =� make ten payments over ten years at seven percent (7%) simple interest, due on _ the unpaid balance, annually. Should the project be completed this year, the first payment would come due on the second of .January 1991. At that time there would be a percentage of the interest due on the unpaid balance based upon the number of months in this year, afterwhich the project was completed. To the extent allowed by law, the interest may be deductible on an individual's income tax statement; however, the principal is not. Fe further explained that the principal is identified as a home improvement and therefore would reduce the capital gain in the sale of a person's property and would reflect a reduction in the income tax in the future. The President then turned the meeting over to the Engineer for the Board. The Engineer for the Board described the scope of the project and the relation of the project scope to the Engineer's Estimate. While drawing attention to the legal notice that all individuals had received concerning this public hearing, the Engineer explained unit prices and also explained the total cost Page -2- BLI Meeting of 4-17-90, S.A. 1390 Public Hearing of the project and how it was derived. Next, Mr. Tonkinson explained the manner of assessing and the need for use of depth factors on this particular project to equalize assessments and how the cost per assessable foot of t81.22 was derived. The Engineer, then with the use of visual aids, described the need for the use of the 8' thickness of concrete for alley pavement and described the drainage system as well as the overall design. He indicated that where driveways exist, the driveways will be continued out to the new pavement with the same material that the current driveway is composed of, i.e., asphalt for asphalt driveways and concrete for concrete driveways. A discussion ensued in which the Engineer for the Board explained that the structures that exist in the alley are private structures for the Elm Tree Village and are connected to their drainage system which drains into Dodge Avenue through the private property. He indicated that these structures are to be removed and the pipe plugged at the edge of the Elm Tree Village private property as they will no longer be needed. Mr. Thomas McGovern, a Director on the Board for the Elm Tree Village, concurred that there are clean out accesses on these lines adjacent to the building and that the catch basins within the alley right-of-way have been a source of problems. The Engineer for the Board, in answer to an inquiry, explained that the alley will be closed during the period of time that the sewer was being installed and for a ten to fourteen day period when the concrete is curing. No vehicles can use the new concrete pavement until it has reached its design strength. The Engineer told those present that the Sanitation Department as well as Active service would be contacted to make provisions for garbage pick-up on Brown Avenue and Dodge Avenue during the period of time that construction is taking place and until the alley is reopened. In response to an inquiry as to when the construction could start and how long it will take, Mr. Tonkinson indicated that the overall period of time would be approximately a month and one --half and construction most likely would begin in the latter part of July. The Engineer for the Board pointed out that a fence and some bushes are encroaching on the alley right--of-way and stated that they would have to be removed. He informed those present that encroachment letters would be sent to the individuals well in advance of construction to allow the owners time to remove the encroachments so that they might save the objects for reinstallation after the project is completed. The letter will also inform the owners that if they do not remove the encroachment, that the contractor would remove them but could not be held responsible for their damaee. There being no further questions concerning the design, the Engineer for the Board, with the use of visual aids, described the manner of assessing and the use of depth factors in more detail. Mrs. Georgia Cohen of 1917 Cleveland Street indicated that she had signed a petition for paving this alley in a cooperative spirit, although they do not use the alley as they have no garage, and that she was informed that Elm Tree Village would finance the entire paving of the alley. The President of the Board then interjected that when petitions are sent, a rough cost per assessable foot is calculated and supplied to the petitioners. This would have been available at the time the petition was circulated. Page -3- BLI Meeting of 4-17-90, S.A. 1390 Public Hearing A discussion ensued concerning the distribution of costs in relation to the properties on the cant side of the alley to those on the west side of the alley. The Engineer for the Board informed all parties that the work sheet for this special asserinment was present and that after the meeting it would be available to individuals so that they might identify their property and their assessment. There being no further inquiries, the Engineer for the Board turned the meeting over to the President of the Board. Thn President then explained that the next step for the Board of Local Improvements would be to make a determination as to whether the special assessment process should proceed and the Board would vote at this meeting. He asked if any individual had a statement to make and if they would state their name and address. Mr. 'Wheeler of 711 Brown Avenue stated that he wanted the alley paved but that he felt that it should be assessed differently, that is, based upon how the land was being used and occupied. He felt that Elm Tree Village had more use of the alley because of it having a greater number of vehicles than the west side of the alley and should, therefore, pay a greater share of the cost. Mrs. Martha Logan of 738 Dodge Avenue requested that the Board receive form letters sent to occupants of Elm Tree Village requesting their approval of the paving. Mrs. Logan then gave the Chair nineteen (19) form letters indicating approval for paving the alley from the individual townhome owners in Elm Tree Village. The President read a copy of the form letter which he requested be entered into the record as Exhibit "A'. There being no further statements, the President asked the Board if there was a motion. Mr. Pigurelli made a motion to adhere to the lst Resolution and to recommend that the special assessment procedures be continued to bring about the paving of this alley. This was seconded by Mr. Tonkinson and all members voted in favor of the motion. Members of the Board present affixed their signatures to the adhering Resolution and the recommendation. The President stated that this concluded the public hearing and thanked all present for coming. The meeting was adjourned at 8:40 P.M. • ames S. Tonkinson City Engineer JST:dt Attachment: cc: Joel M. Asprooth Kirsten Davis ✓ Kathy Brown Herb Hill SPECIAL+ ASSESSMENT +390 - NAME SIGNATURE ADDRESS PROCED (Please Print) /" YES NO b a44W KA 414k—*10 J IY17 C-Z&btd� %W v b' MINUTES OF THE BOARD OF LOCAL IMPROVEMEUTS FOR THE MEETING OF MAY 7, 1990 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas Olkowski, Superintendent of Street Department James s. Tonkinson, Engineer for the Board Members Absent: None Others Present: Herb Hill, Attorney for the Board The Board of Local Improvements met on May 7, 1990 at 2:00 P.H. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 2:10 P.M. The first order of business was to review the minutes of April 11, 1990 and April 17, 1990. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Shonk. The minutes were approved unanimously. Next, the Engineer for the Board gave a status report on the Unpaved Streets in the 1990 Element of the 5-year Paving Plan. He indicated that he is awaiting the information that was requested from the Legal Department concerning the necessary documents for acquiring additional right-of-way for Highland Avenue and the necessary documents for an agreement to allow work to be done in the Village of Wilmette. A discussion ensued in which the President of the Board requested that the Attorney for the Board follow up on the necessary information so that it may be presented to the City Council prior to dealing with the nursery owner. The Attorney for the Board reported that Barton Avenue, Special ,assessment 1388, has had a date set for its legal hearing in the Circuit Court of Cook County and that that date is June 25, 1990. The Engineer for the Board reported that the Ordinance for the paving of Brown Avenue was introduced in the City Council and will be up for adoption at the May 7, 199D meeting. Mr. Tonkinson also reported that the paving of Davis Street was pulled from this year's element at the request of the Ward Aldermen so as to seek =_ Community Development Block Grant funds in 1991 for doinc this •.cork. Poplar Avenue from Lincoln Street to Livingston Street is scheduled for a public hearing this month. Mr. Tonkinson reported that it may be necessary to finance the parking lot improvements on the west side of Poplar Avenue with General Obligation Bond funds as METRA has indicated that they may not be able to finance this work as part of the Poplar Avenue paving. Page -2- BLI Meeting 5-7-90 Next, the Engineer for the Board presented quit claim deeds which he had just received from the Legal Department for the McDaniel Avenue Improvement. Thin project is being financed by Community Development Block Grant funds. A discussion ensued in which it was determined that a public meeting should be held on .tune 7, 1990 to describe the project and discuss the need to acquire the additional land for the right-of-way. The President of the Board directed that letters be Bent to the property owners notifying them of the meeting and to also enclose a copy of the quit claim form. under 'Other Business", the Engineer for the. Board presented the file for the proposed paving of the Alley north of Cleveland Street, east of Brown Avenue, Special Assessment 1390, as requested by Mr. Barber. A discussion ensued, whereupon it was jetermined that the Board could rescind their recommendation if the Council Standing Comnittee sent it rack to the Board of Local Improvements for reconsideration. Also, that the Board would have to hold another meeting with the assessees and rescind their reco=endation in public. Mr. Barber stated that he was going to contact the petitioners to clarify a statement made by the individuals that Elm Tree Village would finance the project. Also, he would hold introduction of the Ordinance until this matter was cleared up. The President also stated that one of the individuals in the block stated that the daughter of the property owner signed the petition and not the property owner. There being no further business, Mr. 5honk made a motion to adjourn which was seconded by Mr. ?igurelli. The President adjourned the meeting at 2:50 P.M. The next regular meeting of the Board of Local Improvements will be held on .June 11, 1990 at 3:00 P.M. in Room 3650 of the Civic Center. James S. Tonkinson City Engineer JST:dt cc: .Joel M. Asprooth Kirsten Davis Kathy Brown Herb Hill I f MIOUTEs OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MAY 24, 1990 Members Present: David Barber, President Richard Figurelli, Superintendent of Water 5 Sewer Dept. ,lames S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director Thomas Olkowski, Superintendent of Street Department Others Present: Those indicated on the attached attendance sheet. The Board held a Public Hearing for the proposed Paving of Poplar Avenue from Lincoln Street to Livingston Street, Special Assessment 1386 at 7:30 P.M. in Room 2404 in the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:35 P.M. The President introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as mandated by the State Statutes. He also stated that the two members of the Board, Robert Shank and Thomas DIkowski were absent due to other City business. fie then gave a history of the street paving program in the City of Evanston and indicated that in the mid 1970's, the City Council, in order to encourage the paving of the streets, adopted a cost sharing policy whereby the city would pay at least 1/3 of the cost of paving a street and the individual property owners would pay a maximum of 2/3 of the cost of paving a street. He also stated that there was a limit placed on the cost per assessable foot charged to the property owners of �50.00 and that this cost was tied into the Engineering New Record Construction Cost Index and today the maximum cost is �112.00 per foot. Mr. Pat Rooney of 1729 Harrison asked why this was done. Mr. Barber replied that the cost of construction increases annually and this was the method that the policy uses to reflect the increases in cost of constructing a street. fie stated that the �112.00 was for a direct assessment whereas the policy identifies 1/4 of that cost for an indirect assessment. The Chair further stated that in 1979 there remained approximately fourteen (14) miles of unimproved streets and the City Council set a policy to complete the improvement of all streets in the City of Evanston. The first streets to be improved under this policy included a large segment in the southwest area of the City that was completed in the early 1980's. He further stated that in the mid 1980's, a 5-year plan to pave the remaining streets was approved by City Council. currently, the Board of Local improvements is working on the 1990--91 element of the street improvement plan which includes Poplar Avenue. Page -2- SLI Meeting of 5-24-90 The President then outlined the meeting and stated that at the end of the meeting, the Board of Local Improvements would vote on whether to proceed with this project as recommended or to amend it. fie also stated that a report would be prepared for the City Council concerning this project and that the report would include the findings as well as the minutes of this public hearing. Mr. Barber then explained the assessment procedures as they relate to collections and billings. lie informed those present of the ability to make payments over a ten year period with a 7% simple interest being paid on the unpaid balance annually. tie explained that when the project is complete and the total costs are known, that these costs will be filed in the Circuit Court of Cook County for review. fie stated that the billings for the assessment are initiated by the City of Evanston in the first part of December and are due on January 2nd of the following year. The Chair explained that the individual property owners may make one payment or any number of payments in any year and that they may pay the total or a portion of their special assessment within sixty (60) days of the Court's order to collect, without interest. Mr. Barber further stated that the improvement would most likely increase the property value of the individual homes. He also explained that the interest on the assessment may be deductable in accordance with IRS rules should an individual be filing a long form and itemizing. The Chair then turned the meeting over to the Engineer for the Board who described the scope of the project and the relation of it to the Engineer's Estimate. The Engineer for the Board explained the total cost of the project, stating that the cost of the Commuter Parking Lot, as estimated, is �173,000, the cost of the west half of the street to be paved is t143,183.20 and both costs were deducted from the total cost of the street prior to applying the city's policy for cost sharing; therefore, the cost of the east half of the street is #05,225.80 for construction plus the Engineering and Legal costs of �18,470.32 for a total cost of t223,696.12. He drew attention to the fact that this is the figure that appears on the notices for this public hearing. When comparing the 2/3 Rule with the maximum allowable cost Ver assessable foot, it was found that the direct cost per assessable foot was 167.93 with use of the 2/3 Rule and therefore 4212.00 the maximum cost per assessable foot was used. Mr. Tonkinson explained that to equalize the _ properties to be assessed, the depth factors which had been compiled by the National Association of Assessing Officials were used. He also explained the use of the equivalent rectangular lot when dealing with lots that have a non retangular configuration. The Engineer for the Board explained the Engineer's Estimate as it appeared on the notice for the hearing, identifying it as an itemized unit price estimate and explained the difference between a lump sum estimate and the one used. In response to an inquiry, Mr. Tonkinson explained the difference between the direct assessment and the indirect assessment and also the rule for assessing in an indirect manner within 1/2 of a block of the improvement. Page -3- BLI Meeting of 5-24-90 Mr. Tonkinson then, with the use of visual aids present, described the scope of the project design and pointed out the design features such as the thickness of the base and surface course and the composition of the materials to be used for the street. He also described the use of the drainage structures and high points in the curb and gutter to contain flow within the gutter. tie explained that the alley returns would be paved up to the street right-of-way but the alleys are not part of the project. He then explained the installation of the Commuter Parking and the need to adjust the grades on the parking area to meet the proposed street and pointed out that the timber planters are going to be replaced with concrete curb and that there will be bushes planted within the newly worked area. He stated that -the Parks Department had selected the type of bush that was to be used on the project. Mr. Tonkinson pointed out that the 18' tree that is to be removed is located just north of Lincoln Street. Norma Cox of 1705 Lincoln Street, the owner of the property where this tree is located, inquired as to whether a new tree could be planted. Mr. Tonkinson said he would contact Dennis Ceplecha, the Forester, to determine if there was sufficient room for a new tree. The Engineer for the Board informed those present that currently there is a contract to install a large storm sewer within the proposed paving area and that Kennedy Construction Company has been awarded the contract. He stated they are scheduled to begin that work in July of this year. He explained the storm sewer project and how it is the first phase of a program to mitigate basement flooding in the area. He further stated that the new drainage structures that would be installed on this street would be connected to this storm sewer. There were inouiries into the disruption during the installation of the storm sewer and how the property owners would be accomodated. Mr. Tonkinson stated that should this paving project proceed, the Board would recommend that the work be done in the spring of 1991 so as to allow settlement on the trenches of the newly installed storm sewer. Ile stated that the sewer contractor would be required to restore the unimproved street with compacted stone and that the street may be in a better condition than it exists at the present. The homeowners were concerned about Commuter Parking and the need to restrict the commuters to the commuter parking lot area. Mr. Barber informed those present that a traffic study was being carried out by the City Traffic Engineer at the request of the ward Aldermen, to examine this problem. Mr. Steven Melvin of 2533 Poplar Avenue indicated his concern for = the possibility of not being able to park on Poplar Avenue in front of his home when the project is completed. A discussion ensued concerning the study E for possible residential parking areas and the need to address the commuter ` parking problem. Mr. Melvin requested assurance from the Engineer that he _ would be able to park in front of his home. Mr. Tonkinson stated that every effort would be made to provide the necessary parking that he has requested. Page -4- BLI Meeting of 5--24-90 A discussion enuued concerning the possibility of speed bumps and the speed of traffic using Poplar Avenue. Those present were informed of the current city policy of not installing speed bumps. Mr. Barber addreosed this issue and explained the hazards in installing these bumps. Mr. tlickolas Loison of 2641 Poplar Avenue suggested that the roadway at Livingston Street be curved to the east to prohibit traffic from going north of Livingston Street on a straight line. He felt that this would reduce the speed of vehicles. Mr. Tonkinson pointed out the hazards of using this change in design. There being no further questions concerning the geometrics and the scope of the project, Mr. Tonkinson, with the use of visual aids, explained the manner of assessing. lie indicated that property is assessed with 1/2 block of the street to be paved as an individual assessment. Ile also explained the use of the depth factors and the difference between the direct and indirect assessment. i There being no further inquiries the Engineer for the Board informed those present that there_ was a Work Sheet indicating the assessments based upon the estimate present this evening and after the meeting, individuals may identify their properties to determine their estimated assessments. He thanked those present and turned the meeting over to the President of the Board. The President of the Board asked if there were any questions or statements which individuals wished to make. 1. Mr. Pat Rooney of 1729 Harrison Street stated that Harrison Street is one-way. Ile said the assessable properties should include the entire block and not just one-half of the block as per the City policy for determining assessments because all properties had to use Poplar Avenue to access their homes. 2. Mr. Stephen Melvin stated his concern for being able to park, in front of his home on Poplar. Mr. Barber said he would check out the possibility of Resident only Parking District (ROPD) during the construction of the project. The Traffic Engineer will also proceed with his study to add a permanent ROPD in the Poplar Avenue neighborhood. 3. Mr. Barber stated the summation of the requests relating to traffic as follows: speed limit signs should be erected along Poplar Avenue. The Police should more closely monitor speed in this area and should also increase parking enforcement of time zones. The President informed those present that there were columns on the sign -in sheet where they could indicate their position for or against the proposed project. He also told them that he would be preparing a report for the City Council that would be before the Administration and Public Works Committee within the next three-four weeks; that if individuals wanted to know the exact time and date, they should call him. Page -5- BLI Irleeting of 5-24-90 Pat Rooney of 1729 Harrison Street requested a show of hands for or against the project. Those present were hesitant to make a show. The President then informed the audience that the Board would vote on the project tonight. The President asked for a motion concerning the project. Mr. P'igurelli made a motion to adhere to the original resolution and to recommend to the City Council the paving of Poplar Avenue from Lincoln Street to Livingston Street. Mr. Tonkinson seconded the motion which pasned unanimously. The members of the Board affixed their signatures to the documents. There being no further business, the, President thanked those present for attending and adjourned the meeting at 9:15 P.M. James S. Tonkinson City Engineer JST:dt Attachments: cc: Joel M. Asprooth Kristen Davis ---- Kathy Brown Herb Hill SPECIAL ASSESSMENT 13 S6 NAME (Please PHnt ) . (A-T�; l l� 5i,�A Me �U�,A 1:P0+J4fi 'I6-e a,4 ra, sxfE- s - 4vF1,Cy /RICO, UKIAIC P, Pt/F-Lc'y D CEE SIGNATURE. ADDRESS PROCEED YES N�+fAf 0%6 J�* ? r de/� 0-d, ! iGiN,s r Az- 7zL LDIs L1. ��.�ra'J /UD ram, Cox _ r r \)Ati,/c c !vc Tze� L cjf55 2—e:L_ Sys /T/r 2-0s:5 y6 3� 3 W 17-7z 1{,se1 Se•v i /7,2 '7Ar.n�s cJ�� X -eo t1INUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MAY 29, 1990 Members Present: David parber, President Robert Shank, Finance Director Richard Figurelli, Superintendent of Water b Sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: None others Present: Those Indicated on the Attached Attendance sheet. The Board of Local Improvements held a public hearing for the proposed Paving of the Alley North of Church Street and East of Hartrey Avenue, Special Assessment 1392, at 7:30 P.M. in Room 2404 located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:46 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the recuir,!ment that they be on the Board as mandated by the State Statutes. The Chair then outlined the meeting, and stated that a-, part of the Board's responsibility, a report will be prepared Car the City Council concerning this paving project and that the report would include the findings as well as the minutes of this public hearing. The President indicated that a petition was received by the Board of Local Improvements and contained 51.14% of the abutting property as represented by the signatures of the owners. The President then turned the meeting over to Mr. Shank, who gave the special assessment procedures as they relate to collections on this special assessment. He indicated that after the project was completed and the final costs are known, that it would be filed in the Circuit court of Cook County. After the filing, the Court would order collection of the assessments and individuals would have sixty (60) days from that date to pay a portion or the total of their assessment without interest. An individual may make ten payments over ten years at :even percent (71) sim ale interest, due on the unpaid balance, annually. should the project be completed this year, the first pa_n ent would core due on the second of January 1991. At that time there woulc' t.? a percentage of the interest due on the unnaid balance based upon the number of months in this year, afterwhich the project was completed. To the extent allowed by law, the interest may be deductible on an individual's income tax statement; however, the principal is not. He further explained that the principal is identified as a home improvement and theref3re would reduce the capital gain in the sale of a person's property and would reflect a reduction in the income tax in the future. Mr. Shank then asked if Page -2- ` Bm Meeting of 5-29-90 .' there were any questions concerning the collection or the information that he presented. There being none, the President then turned the meeting over to the Engineer for the Board. The Engineer for the Board described the scope of the project and the relation of the project scope to the Engineer's Estimate. while drawing attention to the legal notice that all individuals had received concerning this public hearing, the Engineer explained unit pricen and also explained the total cost of the project and how it was derived. Niixt, Mr. Tonkinson explained the manner of assessing and the need for use of depth factors on this particular project to equalize assessment, and how the cost per assessable foot of t87.38 wan derived. The Engineer then, with the use of visual aids, described the need for the use of: the 8' thickness of concrete for alley pavement and described the drainage system as well as the overall design. He indicated that there exists a 9" storm sewer in the east/went leg of the alley just north of church Street and that this storm sewer is to be utilized as part of the design. He also explained that the existing structures in this portion of the alley would be replaced with new structurrrr; and that a 4' restrictor would be placed in the outfall pipe of the first structure between the existing nain sewer in the street and the structure. This will allow for ponding in the alley surface for a short period of time during a heavy rainfall in order to reduce the amount of storm water in tti­ main sewers that would be contributed from the alley system. He also explained the manner of restoration along the alley in the area where the forms for the paving of the alley would be installed. Ile stated that the number of working days on the proposal is thirty (30) days and that there are approximately twenty-two (22) working days per month, therefore, the project would take approximately one and one-half months and most likely would start in september of this year. He pointed out that during the curing process of the concrete there would be absolutely no access to the alley for ten to fourteen calendar days. Also arrangements would be made for front yard garbage pickup during this period. An part of the proposal dorirraent there is an alternate price for installation of concrete garage aprons no that if property owners -wish to have their aprons replaced at the same time, the contractor is tied into doing it at a fixed price. :;,e replacement of garage aprons i;, not dart of e zcecial 2ssessment. Mr. Tonkinson identified bushes that had to be removed in order to pave the alley and stated that notices of encroachment :could be sent out well in advance of construction to allow property owners to remove them; however, if the bushes are not removed by the time of construction, the contractor would not be '-eld resnonsibie ;or their damage. Mr. Harold Fcmond of 1838 Grey Avenue ask--. if ;speed b:,ps could be constructed within the alley. Mr. Tonkinson informed hi- that it was the City's policy not to install speed bumps because they represenct a hazard to the property owners and motorists. The motorist that would speed probably would be unaware of the speed bumps and may loose control of his or her vehicle and crash into back yards or garages. Also, speed bumps cause Page -3- BLI Meeting of 5-29-90 additional maintenance expenditures for people that live along the alley and drive their vehicles through the alley through the expense of frequent front end alignment on their vehicles. The Engineer for the Board, with the use of visual aids, explained the manner of assessing and the use of depth factors by identifying typical parcels throughout the alley. The Engineer informed those present that the work sheet for this special ansessment was present and that after the meeting it would be available to individuals so they might identify their property and their assessment. There being no further inquiries, the Engineer for the Board turned the meeting over to the President of the Board. The President then explained that the next step for the Board of Local Improvements would he to maV.e a determination as to whether the special assessment procesn nhould proceed and the Hoard would vote at this meeting. He asked if any individual had a statement to make and if they would state their name and addrr!,s. There being no statement, the Engineer for the Board inquired as to if those present were aware of any reason for the small turnout. Mr. Andrew Marshall of 1711 Hartrey stated that they had had a neighborhood meeting and there was a discussion concerning the paving of the alley but he could furnish no reason for individuals not attending the meeting. Mr. Barber then stated that there were two columns on the attendance sheet, one yes column and one no column and that those present could state their preference as to whether to proceed or not by putting a mark in the appropriate column. The Chair then asked the Board if there was a motion. Mr. Tonkinson made a motion to proceed with the special assessment and to adhere to the first resolution and to recommend to the City Council that an ordinance be passed to bring about the paving of the alley North of Church Street and cast of Hartrey Avenue. This was seconded by Mr. Figurelli. The Chair asked if there was any discussion. Mr. Olkowski stated his concern for the poor attendance. In response, Mr. Ta nkinson stated that the notices were all distributed according to the State Statutes and that the mailing of these notices were certified by the "flail P_oom and himself. The Chair then asked if there was any other discussion and there being none, asked for a vote. _he motion passed unani:-ous13. ,em.bers of the Board then affixed their signature to the adhering Resolution and the Recommendation. The F:Psident stated that this concluded the public hearing and thanked those pr'Isent for coming. The meeting was adjourned at 8:20 P.M. 10 James S. Tonkinson City Engineer JST:dt Attachment: cc: Joel M. Asprooth Kirsten Davis Kathy Brown Herb Hill SPLECIAL ASSESSMENT N A M E S I G N A T U R E. ADDRESS PROCEED (Please Print) I YES No rl_U! " ':�.. _"jy!1���r1'YLC''r-'{S ,.._.� .? •S Jl ' ��./tG�-% Gc.f. 1/ MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF .TUNE 11, 1990 Members Present: David Barber, President Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas Olkawski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Robert Shank, Finance Director Others Present: None The Board of Local improvements met on June 11, 1990 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:10 P.M. The first order of business was to review the minutes of May 7, 1990 and May 24, 1990. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. Next, the status of Poplar Avenue Paving project, Special Assessment 1386, was reviewed. The Engineer for the Board reported that the cost of the reconstruction of the commuter parking area along Poplar Avenue would have to be financed by the City as METRA has shown no interest in financing this work. The estimated cost of this work is �173,000. A discussion ensued in which it was determined that the paving of Poplar Avenue most likely would be held until spring of 1991 so as to allow sufficient tirse for sewer trenches to settle on Poplar Avenue and to avoid having the street left over winter in an incomplete state. Next, the Engineer for the Board presented a alley petition for the paving of the alley north of Church Street and east of Brown Avenue. The petition contained signatures representing 24.77% of abutting property length along the alley. Mr. Olkowski made a motion to reject the petition which was seconded by Mr. Figurelli. The motion was approved unanimously. Under 'other Business', Mr. Barber discussed the status of Special Assessment 1390, the paving of the alley north of Cleveland Street and east of Brown Avenue. He presented a petition to the Engineer for the Board to check, which had been signed by property owners opposing the paving of the alley. It was determined that the Board of Local Improvements should hold a public meeting and invite the prospective assessees for this project to attend the meeting. At this meeting, the petition opposing the paving of the alley as well as some of the statements made by owners abutting the alley would be discussed. The Attorney for the Board had ruled that if the Board wished to abandon this project, it could be done in such a meeting. The President of the Board directed Mr. Tonkinson to send out the necessary notices for the public meeting to be held on July 12, 1990 at 7:30 P.M. Page -2- ,.BLI Meeting of 6-11-90 Also, under 'Other Business', the Engineer for the Board informed the members that he had been contacted by the Alderman of the Ward concerning the alley north of Brummel Street and east of Hartrey Avenue. The Alderman had requested that he investigate the elimination of the northern most leg of the alley that is adjacent to the Chicago Transit Authority right-of-way. She also requested that he determine the assessable cost per foot, after the deletion. Mr. Tonkinson reported that the original estimated cost per foot was 4118.24. By deleting this leg of the alley system, the cost was reduced to 006.46 per foot. A discussion ensued in which the members of the Board rejected the concept of deleting a portion of the alley due to the increased maintenance that would be brought about at the juncture of the concrete and the unimproved section. There being no further buniness, the President adjourned the meeting at 3:50 P.M. The next regular mos:ting of the Board of Local Improvements will be held on July 9, 1990 at 3:00 p.M. in Room 3650 in the Civic center. James S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth Kirsten Davis..-, Kathy Brown Herb Hill 7Jo MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JULY 9, 1990 Members Present: David Barber, President Richard Figurelli, superintendent of water S Sewer Dept. Thoman Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director others Present: Herb Hill, Attorney for the Board The Board of Local Improvements met on July 9, 1990 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:09 P.M. The Engineer for the Board reported that Mr. Shank was absent due to other City business. The first order of businean was to review the minutes of .Tune 11, 1990. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minuted were approved unanimously. Z;ext, the Attorney for the Board gave a status report on Burnham Place and Lake shore Boulevard, special Assessment 1383. A discussion ensued in which the public benefit and private benefit apportionment was analyzed. The Attorney for the Board informed the members that their could be a settlement that could be agreeable to both the City and the property owners and that the City Council would be contacted concerning this agreement for their approval. The President of the Board gave Mr. Tonkinson copies of the breakdown for the assessees to check concerning the new property assessments should the City Council approve the agreement. Next, the Engineer for the Board reported that at the request of an Aldermen and Mr. Diamond, the public meeting date for the proposed paving of the alley north of Cleveland Street and east of Brown Avenue, Special Assessment 1390, has been changed to August 1, 1990 and the meeting will be held in Room 2404 in the Civic Center. Mr. Barber then presented the Board with a letter and documents that he had received concerning the petition that was distributed for and against the consideration for paving this alley. The following exhibits were entered into the record: 1) A letter from Mr. Carl Diedrichs, indicating that his daughter had signed the petition without any authorization by him and that he is the sole property owner; entered as Exhibit 'A'. 2) A notorized statement from Dorothy Sesterhenn, stating that she was approached by the petitioner and informed that Elm Tree village wot+ld pay for the total cost of paving this, alley. This was entered as Exhibit 'B". 3) A statement from Renee Diedrichs, the daughter of Carl Diedrichs, stating that she signed the petition and told the petitioner that she was not the owner; entered as Exhibit 'C'. 4) Four sheets with signatures affixed to each, identifying the owners signatures as they appear, opposing the paving of this alley; entered as Exhibit 'D'. _ F 04 Page -2�- BLI Meeting of 7-9-90 Under "Other Business", the Engineer for the Board reminded the Board that the Ordinance for the Paving of the Alley North of Church Street, East of Hartrey Avenue, Special Assessment 1392, was introduced to the City Council at its last meeting, the necessary advertisement was placed in the newspaper and that the City Council would not act on the Ordinance until July 23rd so as to conform to the State Statutes. There being no further business, tho President adjourned the meeting at 4:01 P.M. The next regular meeting of the Board of Local Improvements will be held on August 13, 1990. James S. Tonkinson City Engineer JST:dt Exhibits: cc: Joel M. Asprooth Kirsten Davis. Kathy Brown Herb Hill 6 r � ' MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE PUBLIC MEETING OF AUGUST 1, 1990 Members Present: David Barber, President Robert Shank, Finance Director Thomas Olkowski, superintendent of Street Department James S. Tonkinvon, Engineer for the Board Members Absent: Richard Figurelli, Superintendent of Water s Sewer Dept. Others Present: Those Indicated on the Attached Attendance Sheet The Board of Local Improvements held a public meeting for the proposed paving of the Alley North of Cleveland Street, East of Brown Avenue, Special Assessment 1390, on August 1, 1990 at 7:30 P.M.. in Room 2404 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 7:35 P.M. The Chair then explained the purpose for the meeting being to respond to questions and statements concerning an adverse petition which was received by the Board of Local Improvements from Mr. Ben Diamond of 721 Brown Avenue. Also, Mr. Barber explained that there seemed to be some irregularities in acquiring the names of property owners on the original petition which was distributed for this project. He informed those present that he had made an attempt to contact the petitioner so that the individual may clarify or dispute statements made by property owners on Brown Avenue concerning who would be paying for the special assessment; however, the individual no longer resides in the Elm Tree Village complex. He further stated that because the percent of land represented an both petitions were approximately 50%, the Board decided there was a need to hold this meeting. The President then said that the Board would hear all individuals on this matter and at the end of the meeting would make a decision as to whether it would be in the best interest of the citizens within this block to pave the alley. He also stated that all individuals that wished to be heard should state their narses and address for the record. Mr. Diamond prezented a drawing identifying the lots within the block and made a statement that he is representing all individuals on Brown Avenue. He further indicated that 100% of the property owners on Brown Avenue signed the adverse petition and that both husband and wife signed said petition. He then described the documents that had been submitted to the Board of Local Improvements prior to this meeting which the Board had entered into the record. Mr. Diamond also stated that the individuals on the west side of the alley will be paying on the order of $4600 per lot which is about *50 per month out of pocket expenses which they can not afford. Mr. Diamond, with the r •. Page -2- BLI Minutes of 8-1-90 use of his display, indicated that the lots W, X, Y, and Z in Elm Tree Village is still owned by the Elm Tree Village Corporation which developed this land In 1952 with the use of three land companies. He stated further that the Individual owners of Elm Tree Village only represents thirty-six (36) parcels and that these four (4) parcels did not sign the petition for the alley paving. He also stated that the inequity of paving the alley is brought about by the individual property owners in Elm Tree Village only being assessed approximately 41,000 apiece when they benefit the most by the alley paving. He pointed out that the catch banins which exist in the alley are the responsibility of Elm Tree Village and that there maintenance costs would be eliminated if the alley were paved as these structures drain to the Elm Tree Village complex and would be replaced with City owned structures draining to the new sewer in the alley. He also reiterated that 30 years later, lots W, X, Y and Z are retained by the corporation for Elm Tree Village and are not part of the townhouse common ownership. Mr. Diamond then presented a copy of the Illinois State Statutes 9-2-40 of Chapter 24 which pertains to the petition requirements for installation of new sidewalk under the special assessment process. This section made reference to at least 50% of the abutting property owners had to be represented in signatures. He further stated that because the original petition for the project is suspect and that In any case, only one person per house, possibly without the consent of the other, signed the original petition is not a bonefide petition. The President of the Board explained to Mr. Diamond that the Attorney for the Board had Indicated that the petition, whether it contained less than 50% or not, was only an indicator and was not a requirement for instituting a special assessment project. Mr. Tom McGovern of 700 Dodge Avenue, a member of the Board of Directors of the Elm Tree Village, stated that the corporation was represented at their hoard meeting, as they hold a seat on the board, and supported the paving of the alley and the minutes of this meeting reflect their support. He further stated that the reason for starting the process was the condition of the alley and he felt that there was a real need. He also stated that at no time did they feel that they were working a hardship on other individuals in the block and that they would be the sole benefactors of the alley paving. Martha Logan of 738 Dodge Avenue presented additional signatures in support of paving the alley which were affixed to a statement of support from the Elm Tree Village owners. Mr. Barber indicated that the Board is viewing the Elm Tree Village Association as one (1) and that the additional letters with signatures from the Village would have no bearing on the Board's decision. Mr. Robert A. Carroll of 733 Brown Avenue stated there are eleven (11) lots on Brown Avenue and although a few have garages, compared to the eighty-six (86) stalls for parking that Elm Tree Village has on the alley, he feels that there is an inequity in the cost distribution for the special assessment. _ Mr. Diamond, in rebuttal to Mr. McGovern's statement stated that the corpof4 tion for Elm Tree Village had not signed the petition. Page -3- BLr Minutes of B-1-90 Mr. Robert Prinzing of 727 Brown Avenue stated that they are not necessarily against paving the alley but under the current distribution of costs they are opposed to paving the alley. He also stated that he had tried to work out an adjustment on the cost with the individuals from Elm Tree Village which would reflect forty-seven (47) equal shares; however, they were not willing to listen. Martha Logan, in rebuttal, stated that they were advised by the Attorney for the Village, that the Village and its corporation had no authorization or mechanism to make such an adjustment as the ownership of individual townhomes change and the commitment would be difficult. Mr. McGovern supported Martha Logan's statement. Lois Mazor of 729 Brown Avenue stated senior citizens within this block have owned their homes a long time and with the taxes they are paying as well as the fact that they are on a fixed income they can't afford to pave the alley although they want the alley paved. Sheldon Mazor of the same address, stated that he was opposed to the alley paving. He also stated that they will be paying their final installment on the street paving project for Washington and this will also work a hardship on them, Mr. Diamond interjected that to equalize the cost among all parties that all thirty-six (36) owners and the corporation would have to agree. The Chair then asked if anybody had any further questions to ask or other statements to make and there being none, he said he would entertain a motion. Mr. Tonkinson made a motion to pass a resolution abandoning the Adhering Resolution which was passed on April 17, 1990 and the lot Resolution for the paving of the Alley North of Cleveland Street and Brown Avenue, Special Assessment 1390 and to rescind the order to the Attorney for the Board to prepare an ordinance for introduction to the City Council. This was seconded by Mr. Shonk. The moti:;n passed unanimously. There being no further I , ames S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth . Kirsten Davis Kathy Brown Herb Hill business, the Chair adjourned the meeting at 8:25 P.M. ./ MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE METING OF AUGUST 13, 1990 Members Present: David Barber, President Robert Shank, Finnnce Director Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas Olkowski, superintendent of Street Department Members Absent: None others Present: None The Board of Local Improvements met on August 13, 1990 at 3:00 P.K. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:10 P.M. The first order of business was to review the minutes of July 9, 1990. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. Next, the Engineer for the Board distributed the minutes of August 1, 1990 from the public meeting held for Special Assessment 1390, the proposed Paving of the Alley North of Cleveland Street, East of Brown Avenue. A discussion ensued afterwhich Mr. Olkowski made a motion to accept the minutes as written which was seconded by Mr. Shonk. The minutes were approved unanimously. Next, the Chair indicated that bids were opened for Special Assessment 1387, the Paving of Brown Avenue, South of Noyes Street and Special Assessment 1388, the Paving of Barton Avenue, South of Harvard Terrace. The Engineer for the Board distributed the bid tabulation sheets for Special Assessment 1387 which indicated that the apparent low bidder was J.A. Johnson Paving Company in the amount of *48,226.25. After review of the tabulations, Mr. Tonkinson made a motion to award the contract to J.A. Johnson Paving Company. The motion was seconded by Mr. Olkowski and the Hoard approved the award of this contract to J.A. Johnson Paving Company. Next, the Engineer for the Board distributed the bid tabulation sheets for Special Assessment 1388 which indicated that the apparent low bidder was J.A. Johnson Paving Company in the amount of �57,098.00. After review of the tabulation of the bids, Mr. Tonkinson made a motion to award the contract to J.A. Johnson Paving Company for this project which was seconded by Mr. Olkowski. The Board approved award of this contract to J.A. Johnson Paving Company unanimously. There being no further business, Mr. Shonk made a motion to adjourn which was seconded by Mr. Figurelli. The Chair adjourned the meeting at 3:25 P.M. Page -2- BLI B-13-90 The next regular meeting of the Board of Local Improvements will be on September 10, 1990 at 3:00 P.M. in Room 3650. (2ames s. Tonkfnson y Engineer J5T:dt = cc: Joel M. Asprooth Kiraten Davis ✓ Kathy Brown Herb Bill MINUTES OF THE BOARD OF LOCAh IMPROVEMENTS FOR THE MEETING OF SEPTEMBER 10, 1990 Members Present: Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water b Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent: David Barber, President Thomas Olkowski, Superintendent of Street Department Others Present: None The Board of Local Improvements met on September 10, 1990 at 3:00 P.M. in Room 3650 of the Civic Venter located at 2100 Ridge Avenue. In the absence of the President of the Board, the Engineer for the Board called the meeting to order at 3:15 P.M. The first order of business was to review the minutes of August 13, 1990. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Shonk. The minutes were approved unanimously. Next, the Chair asked if there was any ether business. He stated that in the absence of the Attorney for the Board there could be no status report on special Assessment 1386, outside of the fact that the legal hearing for this special assessment is scheduled for September 12, 1990, in the Circuit Court of Cook County. There being no further business, Mr. Shonk made a motion to adjourn which was seconded by Mr. Figurelli. The meeting was adjourned at 3:20 P.M. The next regular meeting of the Board of Local Improvements will be held on October 8, 1990 at 3:00 P.M. in Room 3650. James S. Tonkinson k City Engineer JST:dt cc: Joel M. Asprooth Kira ten Davis ✓ Kathy Brown Herb Hill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF OCTOBER 8, 1990 Members Present: Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water 6 Sewer Dept. Thomas Olkowski, Superintendent of Street Department Jamen S. Tonkinson, Engineer for the Board Members Absent: David narber, President others Present: Herb 11111, Attorney for the Board The Board of Local Improvements met on October 8, 1990 at 3:00 P.M. in Room 3650 of the Civic Center located at 210D Ridge Avenue. In the absence of the President of the Board, the Engineer for the Board called the meeting to order at 3:04 P.M. The first order of business was to review the minutes of September 10, 1990. Mr. Figurelli made a motion to accept the minutes as written which Was seconded by Mr. olkowski. The minutes were approved unanimously. Next, the Chair asked for the status report on Special Assessment 1386, the Paving of Poplar Avenue from Lincoln Street to Livingston street. The Attorney for the Board reported that the property owner of the parcel at the southeast corner of Central and Poplar had his attorney contact his office concerning the amoumt of the assessment that was being proposed as his share. Mr. Hill stated that he was prepared to make an adjustment on this assessment and had the court date for the confirmation and legal hearing ,,,oved to October 30, 1990. A discussion ensued in which Mr. Hill explained the situation concerning this assessment and indicated that he was prepared to negotiate an assessment amount with the attorneys for Mr. Walsh, the owner of the parcel. The Chair inquired as to the status of Highland to which the Attorney for the Board stated that he will move ahead with the necessary contacts for acquiring the land that is needed and the agreement with WilmettQ. There being no further business, Mr. Shonk made a motion to adjourn which was seconded by Mr. Olkowski. The meeting was adjourned at 3:25 P.M. The next regular meeting_ of the Board of Local Improvements will be held on November 5, 1990. �+ ames S. Tonkinson City Engineer cc: Joel M. Asprooth Kirsten Davis,.-` Kathy Brown Herb Hill MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF NOVEMBER 5, 1990 Members Present: David Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water & Sewer Dept. Thomas Olkowski, superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Herb Hill, Attorney for the Board Others Present: None The Board of Local Improvements met on November 5, 1990 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President of the Board called the meeting to order at 3:05 P.M. The first order of business wan to review the minutes of October 8, 1990. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr, 01kowski. The minutes were approved unanimously. lzext, the Chair asked for a status report on Special Assessment 1386, the Paving of Poplar Avenue from Lincoln street to Livingston Street. In the absence of the Attorney for the Board, the Engineer for the Board informed those present that the special assessment was confirmed by the Circuit Court of Cook County on October 30, 1990 and that the project can now be bid for early spring work. He also passed out a Fact Sheet indicating that one property owner, Mr. A.W. Welch, had his assessment reduced to t5,000 from the figure of $9564.80. A discussion ensued in which fir. Shank inquired as to who was going to finance the Commuter Parking Lot on the project. In response, Mr. Barber stated that $35,000 of the cost will be financed by METRA and t',ie remaining portion will be financed by the General obligation Bond funds for street paving; therefore, as estimated, the bond funds would finance �138,000 for the Commuter Parking Lot construction. Under Other Business, the Engineer for the Board reported that Herb Hill, the Attorney for the Board and he had met with Mr. Hanson, the Director of Public Works and Mr. Mangler, the Attorney for Wilmette and discussed the need for an agreement in order to do work in the corporate limits of the Village of Wilmette for the improvement of Highland Avenue as a special assessment. A discussion ensued in which it was determined that Highland Avenue could proceed in the spring provided the Attorney for the Hoard makes the necessary contact with Mr. Higgins, the property owner of the nursery and the City Council acts on an approval of the purchase of the needed right-of-way. „W Page -2- BLI Meeting 11-5-90 ..`The Engineer for the Board reported that Ellen Szymanski of the Legal Department had contacted him indicated that she will begin the procean for acquiring the land needed for the paving of McDaniel Avenue. There being no further busines, the Chair adjournad the meeting at 3:15 P.M. The next regular meeting of the Board of Local Improvements will be held on December 3, 1990 at 3:00 P.M. in Room 3650 of the Civic Center. James S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth Kirsten Davis ✓ Kathy Brown Herb Hill 1 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF DECEMBER 10, 1990 Members Present: David Barber, President Richard Figurelli, Superintendent of Water S Sewer Dept. Thomas Olkowski, Superintendent of Street Department .lames S. Tonkinson, Engineer for the Board Members Absent: Robert 5honk, Finance Director Others Present: Herb Hill, Attorney far the Board The Board of Local improvements met on December 10, 1990 at 3:00 P.!t. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:08 P.M. The first order of business was to review the minutes of November 5, 1990. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. ;'he minutes were approved unanimously. The next order of business was to review the bids received for Special Assessment 1386, the Paving of poplar Avenue from Lincoln to Livingston and Special Assessment 1392, the paving of an Alley North of Church, East of Hartrey. The Engineer for the Board distributed the bid tabulations which were reviewed but not acted upon. The apparent low bidder for the Paving of Poplar Avenue, Special Assessment 1386, is Monarch Asphalt Company in the amount of 1411,980.20. 'he apparent low bidder for Special Assessment 1392, the Paving of the alley is Capitol Cement Company in the amount of $171,279.30. The next order of business was to review three special assessments for final payment. All three projects were final inspected on November 9, 1990. The Engineer for the Hoard distributed the fact sheets for these three special assessments. The Board reviewed the final costs for Special Assessment 1379, the Paving of Poplar Avenue, -he total cost is t118,368.99 which cost includes 4108,595.40 for construction and J9,773.59 for Engineering and Legal costs. Mr. Tonkinson made a motion to accept the final costs of this project and to issue the first voucher in the amount of 0,773.59 in favor of the city of Evanston, tc, direct the Attorney for the Board to file the first voucher in the Circuit court of cook County and to schedule a hearing data in the Court for final confirmation which sill indicate final costs for Special Assessment 1379. Mr. Figurelli seconded the motion and the motion passed unanimously. Next, the Board reviewed the final costs for Special Assessment 1367, the paving of Brown Avenue. The final cost for construction including $5,136.00 of sewer improvements is 143,817.50; therefore, the total cost of construction to be assessed is 138,681.50 7-. the Engineering and Legal costs is Aa3,481.34, bringing the total assessable costs to $42,162.84. Mr. Figurelli made a Page -2- BLl Minutes of 12-10-90 motion to issue the first voucher in favor of the City of Evanston in the amount of �3,481.34 and to direct the Attorney for the Board to file the final costs and voucher in the Circuit Court of Cook County and to net a hearing date for the final confirmation of thin special assessment. This was seconded by yr. Olkowski and the motion passed unanimously. The Board then reviewed the final cost for Special Assessment 1388, the Paving of Barton Avenue. The final construction cost Ear this project is $45,283.75 which includes 4g,528.00 of sewer improvements which is financed by the sewer funds; therefore, the total construction costs that can be assessed is 435,755.75. The Engineering and Legal coat is 13,218.02; thus the total assessable cos: is $38,973.77. yr. olkow.ski nade a motion t,) issue the first voucher in favor of the City of Evanston in the amount of $3,218.02 and to direct the Attorney for the Board to file final costs and the firs_ voucher in the Circuit Court of Cook County and to set a hearing date for final confirmation of all costs. This was seconded by Mr. ?igurelli and the notion passed unanimously. Under "Other lusiness", the President of the Hoard requested an update of McDaniel Avenue and its status. yr. Tonkinson indicated that the Attorney for the Board had directed that a title search be made on the lands to be acquired and this search has been completed. Also, that he advised that a plat of dedication be prepared by a registered land surveyor as some of the land in held in Torrens. Suhr Surveying Company has been contacted and is awaiting the list of title owners to prepare the necessary plat. A discussion ensued in which the Attorney for the Board indicated that he would furnish those names in the immediate future. Also under "Other Business", the Chair asked for a status report for the Paving of Highland Avenue. The Attorney for the Board stated that 'Ir. Higgins, the owner of the land that must be acquired is out of town but he will he meeting with Mr. Higgins and the En,ineer for the Hoard to c'_3rify yr. Siggins request in the sale of this land. in addition, under "Other Business", the Chair described the Community Development Assistance Program for the paving of streets and indicated that he would furnish the Hoard members with a copy of a memorandum covering the assistance program. The chair then requested a status report from Mr. Hill concerting Burnham ?lace and Lake Shore Boulevard. yr. :fill stated that all attorneys representing parcels of land to be assessed have agreed to the reduced assessment roll. Ho.4ever, he has not gotten a firm co7r,.itment from one of the .Itr,orneys and he is awaiting that before he schedules a _our_ hearing for the confirmation of the special assessment roll. Mr. Barber indicated that he would like to get McDaniel Avenue, Highland Avenue and Burnham Place/Lake Shore Boulevard paved in 1991. There being no further business, the Chair adjourned the meeting at 3:34 P.M. Page -3- • i 9LI Minutes of 12-10-90 The next regular meeting of the Board of -Local Improvements will be held on January 14, 1991 at 3:00 P-4. in Room 3650 of the Civic Center. times S. Tonkinson City Engineer JST:dt cc: Bruce Zimmerman Rirsten Davis ✓ Kathy Brown Herb Hill f