HomeMy WebLinkAboutMinutes 1990Draft Not Avvroved
MINUTES
ADMINISTRATION AND PUBLIC WORES COMMITTEE
Meeting of January 8, 1990
Members Present: Aldermen Collens, Wold, Juliar, Rainey, Paden and Each
Members Absent: None
Staff Present: Adamus, Aiello, Alexander, Asprooth, Barber, Brooks,
Casey, Fair, Figurelli, Franzen, Gillespi, Jacobi,
Jennings, D. Johnson, Olkowski, Roethle, Shonk,
Tonkinson and Zimmerman
Others Present: Aldermen Washington, Rudy and Morton; Jim Suhr,
Chairman of the Commonwealth Edison Task Force
Presiding Official: Alderman Paden, Chairman
Summary of Action:
The meeting was called to order at 7:00 P.M.
MINUTES:
December 4, 1989 Meeting
The Committee voted 5-0 to approve the minutes of the meeting of December 4,
1989 as submitted.
December 18, 1989 Meetinr,
The Committee voted 5-0 to approve the minutes of the meeting of December
18. 1989 as submitted.
City Bills List of January 4. 1990 - Alderman Collens requested that staff
provide a report explaining the expenditures for seminar fees to N.U.C.U.E.S
appearing on pages 7 and 8 and other pages of the bills list. Alderman
Collens noted that there were a number of expenditures in the Recreation
Department to Earn and Learn for distribution services and requested a
report explaining the number of pieces distributed and the number of
locations receiving the materials.
(Alderman Each arrived at this time.)
Alderman Wold noted that there was an expenditure in the Ecology Center
program on page 16 for a bulk mail permit and requested a report identifying
-
the number of bulk mail permits issued to the City and explaining whether
bulk permits could be shared among City departments. Alderman Wold also
noted that there was an expenditure on page 9 in Account 431.32800 for
elevator light bulbs which was charged to the Police Communications program
element. She requested an explanation of this charge. Alderman Rainey
noted that on page 4 there were three expenditure entries for reimbursement
of loss funds associated with the City's insurance program.. She requested a
report which would itemize each of these expenditures indicating where the
money was spent. There being no further questions, the Committee voted 6-0
ny
lYl.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 8, 1990.......... Page Two
to recommend City Council approval of the January 4, 1990 bills list as
submitted.
COMMUNICATIONS:
Emergency Purchase of Repair of End Loader - The Committee voted 6-0 to
accept this communication.
PURCHASES:
Turn Down of Intake Pipeline and Flash Mix Equipment - In response to a
question from Alderman Collens, staff explained that the use of FY1990-91
funds was being recommended in this purchase at this time because of the
close relationship of the pipeline project and the flash mix equipment. It
was clarified that in approving this purchase the City Council would be
committing an appropriation of funds included in the proposed 1990-91
budget. There being no further questions, the Committee voted 6-0 to
recommend City Council approval of the low bid from Advance Mechanical
Contractors for the intake turn down at a total estimated cost of $61,209,
which would include $24.000 in funding from the 1990-91 budget and the low
bid from Lightning Mixing Equipment Company for the flash mix equipment at a
total estimated cost of $33,800.
Parking Meter Vaults - In response to a question from Alderman Paden, City
Traffic Engineer David Jennings stated that the previously approved low
bidder had been unable to provide the parts included in the purchase. This
resulted in the City using its existing stock. It was noted that due to the
low bidder's difficulty in supplying materials staff was returning with a
recommendation to accept the second low bid. Alderman Rainey questioned
whether the City had not previously used Duncan Industries to provide
parking meter parts. Mr. Jennings stated that the City previously had used
Duncan Industries and subsequently made a change to P.O.M. Inc. when
Duncan's patent expired on its materials. The Committee then voted 6-0 to
recommend City Council approval of the proposal from Duncan Industries at a
total cost of $9,535 as a non -bid item requiring 2/3 majority vote.
Parking Meter Mechanisms - The Committee voted 6-0 to recommend City Council
approval of the proposal from Duncan Industries at a total cost of $39,885
as a non -bid item requiring 2/3 majority vote. _
FY1990-91 Police Vehicle Purchases - The Committee noted that this purchase
involved an appropriation included in the Proposed FY1990-91 Budget. There
being no further questions, the Committee voted 6-0 to recommend City
Council approval for the utilization of the State contract to purchase 16
police vehicles from Hiles Chevrolet at a total cost of $214,360 as e
non -bid item requiring 2/3 majority vote.
ITEMS FOR CONSIDERATION:
Docket 316-12B-89: Mayor's Special Committee on Parking Needs Report -
Alderman Wold stated that she wished to discuss the possibility of -delaying
the Committee's recommendation to update the downtown parking plan
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 8, 1990.......... Page Three
previously conducted by Barton-Aschman. She suggested that the new garage
at Chicago and Church would have some impact on downtown parking that should
be included in the study and also suggested that the impact of the addition
of some parking enforcement officers also should be included in the study.
She suggested that more time was needed to evaluate the impact of these
changes prior to undertaking the study. Alderman Rudy, speaking on behalf
of the Mayor's Special Committee on Parking Needs, noted that it was
anticipated the study would not take place until the end of the coming City
fiscal year. He emphasized that the Committee wants to allow time for the
recommendations to take place prior to the study. Alderman Collens
suggested that the Committee consider the update of the plan in eight to
nine months since it is anticipated for the and of the fiscal year, and
stated that she is not sure everything included in the prior study needs to
be revisited in the update. Alderman Rudy emphasized that the Committee
believes it is important to update the demand information in the parking
study. Alderman Rainey stated that she tends to agree with Alderman Collens
and suggested that probably not all of the questions which should be
addressed in the consultant's study are known at this point in time.
Alderman Juliar also stated that he supports the update of the study but
agrees that the timing is not right. He suggested that another variable to
be considered is the employment situation at Washington National Insurance
Company.
Alderman Rudy then stated that the Committee does not believe it is unusual
that its recommendations and analysis are based on a complement of 6.5
parking enforcement officers rather than the budgeted number of 9.5 parking
enforcement officers. He emphasized that the City almost always operates
without a full personnel level and cited a number of reasons, including sick
leave, court assignments, and vacations. He also sated that parking
enforcement officers stand in for absent crossing guards and complete mail
runs for the Police Department. Alderman Rainey emphasized that two of
these personnel are primarily assigned to the parking boot program. In
response to a question from Alderman Each, City Manager Joel Asprooth stated
that an alternative to using parking enforcement officers for mail runs
would be to use sworn personnel.
Alderman Rudy also stated that the Committee is now recommending an increase
in the fine for overtime parking at meters and in time -limited zones from
$10.00 to $25.00. Alderman Rainey emphasized that this recommended amount
of $25.00 represents a compromise with the Chamber of Commerce President who
had recommended a $50.00 fine.
Alderman Rainey stated that the Chamber felt a $50.00 fine would be a true
deterrent to all -day parkers using downtown metered spaces. Alderman Each
expressed concern that this recommendation does not distinguish between
meter feeding by all -day parkers from meter overruns by shoppers and other
people parking downtown on a short-term basis. She expressed concern that
this $25.00 fine will drive shoppers away from the downtown. Alderman Rudy
emphasized that right now the majority of downtown spaces are being used by
employees and not shoppers, and stressed that this is the reason for the
Committee's recommendation. Alderman Collens requested that the Mayor's
Special Committee on Parking Needs prepare a report on the history of fines
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 8. 1990.......... Page Four
and also explain the Committee's revenue projection from the increased fine
for expired meters. Alderman Rudy responded that the Committee has
projected that the $25.00 fine will result in $300,000 in additional annual
revenue. Public Works Director David Barber stated that the $300,000
projection is based on the current number of tickets issued for expired
meters. Alderman Juliar expressed concern that the projection was assuming
that the same number of violations would occur, even though the fine had
been increased substantially. Alderman Rainey agreed that the revenue
projection needs to be considered.
Alderman Wold requested that the Committee also address the impact of adding
three more parking enforcement officers instead of the recommended 5.5.
Alderman Paden stated that the Committee will look forward to the response
from the Mayor's Special Committee on Parking Needs, and the Committee
agreed to hold over this report.
}sire Station Relocation Plan - The Committee recognized Richard Stillerman,
a resident of the Sixth Ward, speaking on behalf of the Save Our Station #5
Committee. Mr. Stillerman stated that he was representing thousands of
Sixth Ward residents, businesses and parents who want to retain the Fire
Station in the Sixth Ward. He expressed concern that the relocation plan to
consolidate the two Central Street stations into a new station at Noyes and
Green Bay will increase response time tremendously to a large number of ward
residents. He cited a number of planned housing projects that would add 450
now residences to the furthest corner of the Sixth Ward. Mr. Stillerman
also cited data on emergency calls, indicating that the number of emergency
calls to the Sixth Ward have increased significantly in recent years. Mr.
Stillerman then stated thet the two aldermen of the Sixth Ward have
Indicated that Station #5 will remain open and be rehabilitated. He then
presented a number of charts to the Committee illustrating his belief that
the configuration of the existing stations covers the city very well,
whereas the proposed consolidation will increase response time to the Sixth
Ward. The Committee then recognized Margaret Shanafield, a Sixth Ward
resident, who informed the Committee that she had utilized emergency medical
services on a number of occasions. She stated that the quick response time
of the Fire Department was crucial in saving the life of her husband.
Christine Carlson, a Sixth Ward resident, then addressed the Committee
expressing concerns over the City's estimated cost of $600,000 to repair and
rehabilitate Station #5. She suggested that there are perhaps improvements
that could be implemented on a piecemeal basis.
Esther Kaplan Shain, a resident of the Sixth Ward, then addressed the
Committee, emphasizing that there are 500 children enrolled at Willard -
School. She stated that the School District had not been consulted when the
plan to close the two stations was considered in 1987.
Mr. Stillerman then emphasized the citizens' request to retain Station #5
and also stressed that in 1987 there was no ambulance or ladder truck
assigned to the north end. He stated that presently an ambulance and ladder
are assigned to Station #3.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 8, 1990.......... Page Five
Alderman Horton then addressed the Committee, stating that she recognizes
the problem facing the Committoo. She reminded the Committee that the west
side of Evanston prosently lacks a fire station in close proximity.
Alderman Morton stated that all of the service demand factors identified by
the prior speakers have exiatod for many years on the west aide of
Evanston. She asked that any recommendation developed by the Committee
include the station at Green Dny and Noyes. Alderman Morton stated that
there is great concern in the Fifth Ward that the area of Evanston most in
need of emergency service will not receive this service.
Harold Cowell, a former firefighter, then addressed the Committee, stating
that it is his recommendation that Station III is poorly located because it
is too close to the lake and too far from the west side. He suggested that
this station be given to the Police Department and that a site be sought on
Emerson which would better serve the Fifth Ward as well as the entire
community.
Alderman Wald then addressed the Committee, stating that because the
Metropolitan Water Reclamation District has voted to not allow a training
.center at the proposed Noyes and Green Bay site, she and Alderman Nelson
cannot support the closing of Station #3. She emphasized her concern as
well over the issues raised by Alderman Morton. Alderman Wald asked the
Committee to reconsider the City's Fire Station Relocation Plan for all of
north Evanston, keeping Station #5 open and finding a better location to
improve service to the west side of Evanston. Alderman Paden stated that
Alderman Washington was serving as Chairman of the Human Services Committee
this evening and had emphasized to her that she supported the station at
Noyes and Green Bay. Alderman Collens stated her belief that the time is
appropriate to evaluate all of the City's options and suggested that the
status of the current Station #3 is open at this time. Alderman Rainey
stated that she has requested an annual Fire Department report similar to
the report received when the plan was previously considered. She emphasized
the need to review information on calls and response times by ward.
Alderman Esch stated that she believes there is a need to look at the entire
plan as well as the system the Fire Department uses in responding to
emergency calls. She referred to a recent fire at Main Street and Asbury
Avenue and stated her belief that there were a variety of circumstances that
resulted in a less than appropriate response time to that fire. She
requested information on our response system as well as our response
system's effectiveness.
A resident of the Fifth Ward then stated that there was a fire at 1904
Foster on the same evening as the Main and Asbury fire, which had a 25
minute response.
Alderman Wold then moved that the Committee reconsider the Station
Relocation Plan for north Evanston, reevaluate service delivery, service
demands and cost issues for the plan, keep Fire Station #5 open, and
consider station location alternatives to allow better fire service to the
west side. The Committee voted 6-0 to approve this motion. In response to
Aldermen Esch, Alderman Wold stated that her motion includes an evaluation
of the service delivery system. City Manager Asprooth stated that staff
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 8, 1990.......... page Sir
will return to the Committee at its next meeting with a timetable for
reconsidering the station plan.
Docket 292--11B-89: Resolution 80-R-89 - Revenue Transfer to TIP Fund -
Alderman Collens moved to transfer $1,375,000 from the Parking System to the
TIF Fund as recommended in Resolution 80-R-89. She stated that she is
unhappy that revenue and expenditures in the TIF District have not
materialized as projected but emphasized that the demand for revenue in the
TIF Fund exists and that this is a way to address this need in a logical
fashion. Alderman Rainey stated that were we not to have taxpayers in this
town and not facing a proposed budget for FY1990-91, the proposed transfer
may be logical. She stated, however, that she opposed the transfer because
this revenue represents pennies from heaven that the TIF is not entitled to
receive. She emphasized that this money represents the value of an asset in
the Parking Fund and is not the same as the penalty revenues previously
transferred to the TIF as result of the failure of the Buck/Irvine project.
She emphasized that the Committee was previously told that the property tax
increment in the TIF would finance public improvements. She stated this
$1,375,000 needs to be used in the City budget and that she has developed a
list of items to be funded by this revenue. Her list included: (1)
Increased Fire Department hireback so that no Evanston Fire Station is ever
out of service; (2) A $300,000 shortfall in the Housing Rehab Program for
Single -Family and Multi -Family Homes; {3} Fair Housing legal fees in the
Current year; (4) Fair Housing legal fees included in the Proposed 1990-91
Budget; (5) The Commonwealth Edison feasibility study in the amount of
$30.000 plus $40,000 to negotiate a new franchise; (6) The $60,000
appropriation in the Proposed 1990-91 Budget as a final payment for the
zoning consultant services; (7) The $10,000 included in the Proposed Budget
for the evaluation of our insurance program in the Safety Department; (8)
$25,523 to restore the planning position proposed for elimination from the
Community Development Program; and (9) Emergency equipment purchases which
were deferred for the Police and Fire Departments. She stated that these
items total $925,523. She emphasized that if the Committee cannot support
this idea she would ask that the Council wait to transfer the money until
after the City's Budget is established. Alderman Collens stated that
Alderman Rainey has come up with an excellent list of items that make sense,
but emphasized that it is clear the City needs more money than it has in the
General Fund. She stated that the question is whether the use of the
$1,375,000 is the appropriate use of this money at this time in terms of a
long term impact for the City and taxpayers. She stated that she is not
sure whether the $1,375,000 is the only place where the Council might find
other sources of funding. Alderman Rainey emphasized that $400,000 of her
list is already included in the Proposed Budget so sources have already been
found for some of these items. Alderman Rainey stated that the Research
Park is no more of a taxpayer park than is the Orrington Hotel the
taxpayer's hotel. It is simply an economic development project from which
people will benefit. Alderman Rainey emphasized her belief that the Parking
Fund is a taxpayer's fund and that this is absolutely a political issue.
Alderman Collens stated that the City Council has made a commitment on
behalf of residents in regard to the Research Park and that this is not a
giveaway - it is a public/private partnership. The Committee then voted 3-3
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 8, 1990.......... Page Seven
in regard to Alderman Collens' motion to approve Resolution 80-R-89
(Aldermen Each, Rainey and Paden voting nay).
Docket 7-1A-90: Commonwealth Edison Task Force Preliminary Study' - Alderman
Weld moved to approve the recommendation of a $30,000 appropriation for a
preliminary study. Alderman Collens requested more detail on what the City
would receive for $30,000. Jim Suhr, Chairman of the Commonwealth Edison
Task Force, stated that the Task Force has concluded that a phased study is
the beat approach to considering the City's options. Mr. Suhr stated that
the Task Force anticipates a preliminary study would look at the following
three issues: (1) Electric service demand and supply issues from a legal
and technical perspective; (2) An analysis of the financing of
municipalization of electric service; and (3) The legal constraints on
municipalization. He stated that the preliminary study would not look at
the purchase value of the system or the replacement value, as well as the
long and short term financial impact on consumers. Mr. Suhr also stated
that the preliminary study would not consider co -generation issues nor
operation and maintenance costs. Alderman Wold stated that she believes the
preliminary study is the route to take right now. Alderman Each voiced her
support for the motion. The Committee then voted 6-0 to recommend an
appropriation of :30,000 in the FY1990-91 Budget for the preliminary
Commonwealth Edison study.
Docket B-IA-90: Resolution 2-R-90 - State Highway Maintenance - The
Committee voted 6-0 to recommend City Council approval of this Resolution.
Docket 9-lA-90: Ordinance 3-0-90 - Sale of Real Estate at 100-122 Chicago
Avenue - Alderman Rainey noted that she had promised a merchant in the area
of this proposed land sale time to discuss this matter and requested that it
be hold over. The Committee agreed to hold over this ordinance.
Docket 10-1A-90: Ordinance 4-0-90 - Amending Recycling Service Charges -
Alderman Wold stated that with reluctance she would move to approve this
proposed increase in recycling service charges from $3.00 per quarter to
$3.30 per quarter. Alderman Collens stated that before a recommendation is
taken to the City Council the Committee needs a complete report on this
program, addressing savings from the current recycling program, the volumes
recycled, the costs of the entire City recycling program and the need for
the 30f increase. She also asked that the report include the City's plan
for adding the remainder of the city after the inclusion of multi -family
condominium and cooperative residences in the recycling program. Alderman
Juliar stated he agrees with Alderman Collens and emphasized the need for
financial analysis. Alderman Rainey requested that the report include the
details of the mechanics of the service charge for condominium and
multi -family buildings. There being no further comments, the Committee
voted 6-0 to hold over this ordinance.
Docket ll-lA-90: Ordinance 5-0-90 - Increase in Parking Tax - The Committee
voted 6-0 to hold over this ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 8, 1990.......... Page Eight
ITEMS PREVIOUSLY CONSIDERED:
Docket 313-128-89: 1990 Parkwav Tree Planting 50/50 Cost SharinK Program -
This matter was transmitted to the City Council with a Committee vote of 5-1
against implementing a cost sharing program.
Docket 318-128-89: Ordinance 145-0-89 - Reduction in Class C Liquor Licenses
- This ordinance was transmitted for City Council consideration.
Docket 322-128-89: Ordinance 149-0-89 - Four Way Stop - Ewing/Payne - This
ordinance was transmitted for City Council consideration.
Docket 306-12A-89: Ordinance 142-0-89 - Class B Liquor License to Humbertos
- This ordinance was transmitted for City Council consideration.
Docket 246-1OB-89: Commonwealth Edison Task Force Consultant Services - At
the suggestion of Alderman Collens, this docket item was removed from the
City Council agenda with the understanding that a report from the Task Force
would be received in lurch.
OTHER BUSINESS:
Docket 241-12A-88: Ordinance 95-0-88 - Parking Restriction on Hanle/Emerson
and UniversitT - Alderman Collens noted that this matter has been held on
the City Council's yellow agenda for a considerable period of time awaiting
receipt of a recommendation on this matter. Alderman Collens asked that
this matter be moved up on the Committee's agenda as an item for
consideration at the meeting of January 22, 1990. Alderman Paden expressed
her concern over the parking situation on Maple in this area. The Committee
requested a report from staff on the status of this proposed ordinance and
voted 6-0 to consider this item at the January 22, 1990 Committee meeting.
There being no further business, the meeting was adjourned at 8:55 P.K.
Respectfully submitted,
�r
Bruce Zimmerman
Y-`
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of January 22, 1990
Members Present: Aldermen Collens, Each, Wold, Paden, Rainey and Juliar
Members Absent: None
Staff Present: Aiello, Alexander, Asprooth, Barber, Casey, Z.
Edwards, Fair, Figurelli, Gillespie, Jennings, D.
Johnson, Shonk, Tonkinson, Zendell and Zimmerman
Others Present: Aldermen Rudy, Alex Sproul and Gerald Murphy, members
of the Mayor's Special Committee on Parking Needs
Presiding Official: Alderman Paden, Chairman
Summary of Action:
The meeting was called to order at 7:34 P.K.
MINUTES:
The Committee voted 5-0 to approve the minutes of the meeting of January 8,
1990 as submitted.
City Bills List of January 18, 1990 - (Alderman Juliar arrived at this
time.) Alderman Each requested that staff provide a detail of all City
legal expenses during FY1989--90. Alderman Each also requested that staff
prepare an explanation of the expenditures charged to program element 1704 -
Arts and Recreation Magazine on page 20 of the bills list. Alderman Rainey
noted that there was an expenditure for elevator reinspections on page 6 of
the bills list and requested that staff provide an explanation of the
process for elevator inspections and the fee structure for inspections and
reinspections. Alderman Rainey also noted that there was an expenditure for
a pager unit charged to the Fair Housing Enforcement Program on page 14.
She requested an explanation of the need for the pager as well as
information on how many pagers are used by this program and for what
purpose. Alderman Rainey also requested a report explaining the expenditure
to Richard H. Metzcus for test validation, which appeared on page 15. There
being no further questions, the Committee voted 6-0 to recommend City
Council approval of the January 18, 1990 bills list.
.COMMUNICATIONS:
Response to Bills List Inquiries, December 14, 1989 - Alderman Paden stated
that the report on the Over the Rainbow project provided a good overview.
She expressed her continuing concern over the percent of units in this
project which will house Evanston residents. She noted that at a ZBA
hearing on this project most of the proposed residents were from Chicago.
City Purchasing Agent Kevin Fair stated that there are supposed to be a
certain number of spaces reserved for Evanston residents. Alderman Paden
= requested a report concerning the number of Evanston residents to be housed
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 22, 1990.......... Page Two
in these units. There being no further questions, the Committee voted 6-0 to
accept this response.
Response to Sills List Inquiries, January A. 1990 - Alderman Wold requested
information on whether the Evanston school children's newsletter is
distributed to the Skokio part of the Evanston school district. She also
asked that staff prepare a report explaining whether people residing in zip
code area 60203 are charged the resident or non-rosident fee for Evanston
Recreation programs. Aldurman Rainey requested a memo identifying law suits
filed against the City, nn well as potential suits that may be filed against
the City. She emphasized that she is not interested in smaller suits of
$10.000 but is aware of $1,000,000 and $600,000 suits. The Committee voted
6-0 to accept this communication.
Boot Protram Status Report - The Committee voted 6-0 to accept this
communication.
Status of Taxicab Advisory Board - The Committee voted 6-0 to accept this
communication.
Timeline for Reconsideration of Fire Station Plan and Fire Department Service
- Alderman Collens suggested that the first meeting in March might be a
better time for discussing Fire Station location options due to the Budget
being scheduled for adoption on February 26. City Manager Joel Asprooth
indicated that the first meeting in March would be fine. Alderman Paden
referred to the January 17, 1990 communication on this matter and expressed
concern that the information on page 2 did not accurately reflect the
intention to locate a station in the Fifth Ward. Alderman Esch stated her
belief that that is what the memo said. Alderman Paden emphasized that she
wanted to clarify that this was the intent. Alderman Rainey stated that
staff should prepare a comparison of the first response to an emergency
medical call by an emergency vehicle under the present system to the first
response of an emergency vehicle under the prior system. She noted that the
first response vehicle could be an ambulance or an engine. Alderman Esch
stated that when there was a response of over 4 minutes she needs to know the
deployment of other pieces of equipment and personnel, and stated her
Intention to contact staff on this matter on Tuesday. There being no further
comments, the Committee voted 6-0 to accept this communication.
Towing Vendor Evaluation - Quarterly Report - Alderman Rainey noted that the
report states there were no complaints. She stated that the report fails to
mention that she filed a complaint over a booting situation. She stated that
.she did not have access to a complaint form at that time, but she did call in
the complaint to the Police Chief. There being no further comments, the
Committee voted 6-0 to accept this report.
PURCHASES:
Engineering Design Services for Basin B03 - In response to a question from
Alderman Rainey, Public Works Director David Barber stated that it was not
ever intended that in-house Engineering personnel would perform the
engineering services included in this purchase. Alderman Rainey stated that
the wording of the purchase memorandum was misleading and suggested that due
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 22, 1990.......... Page Three
to the current workload of the Engineering Department they are unable to
complete the work proposed under the purchase. The Committee then voted 6-0
to recommend City Council approval of the proposal from Harza Environmental
Services, Inc. at a total estimated coat of $197,000.
Demolition of 1102 Emerson and 1033-35 University Place - It was noted that
the second low bid of K & D Wreckinr, was being recommended for approval.
Assistant City Manager Judith Aiello stated that the project would include
both tank removal and demolition of the structures, but not the handling of
contaminated soil. In response to a question from Alderman Esch, Ms. Aiello
stated that both the State and City issue permits for tank removal. There
being no further questions, the Committee voted 5-1 (Alderman Paden voting
nay) to recommend City Council approval of the second low bid from K & D
Wrecking Company at a total cost of $38,000.
Geotechnical Investigation for Storm Water System - The Committee voted 6-0
to recommend City Council approval of the proposal from Soil and Material
Consultants, Inc. at a cost of $6,810.
Noyes Art Center Office Remodelinv, - The Committee voted 6-0 to recommend
City Council approval of the second low b:d from Turek Improvement, Inc. for
a total cost of $13,968.
Extension of Parking Management Contract - In response to a question from
Alderman Collens, City Traffic Engineer David Jennings stated that the
proposed custodial services to be included in the contract would include
litter pickup throughout the building as well as clean up of the stairwells,
washrooms, offices and other areas of the garage. Alderman Rainey suggested
that the contractor should be directed to the General Assistance Office to
locate employees to perform this custodial work. She stated that there is no
need to hire Chicago residents when employees are available from Evanston.
Alderman Collens stated that if it is legal she would support language giving
preference to Evanston residents but would not support limiting the
employment pool to General Assistance clien�s. Alderman Rainey then moved
that the contract be amended to require that Evanston residents be employed.
Alderman Collens noted that the City does not require City employees to be
Evanston residents. Alderman Rainey stated that she does not wish to leave
it open for the contractor to hire non -Evanston residents and stressed the
need to indicate the City is serious about the contractor hiring Evanston
residents. Alderman Juliar stated that he is willing to push the City's
preference for hiring Evanston residents but believes it is too restrictive
to exclusively require employees be Evanston residents. Alderman Rainey
.stated that she will withdraw her motion and make this same motion at City
Council. Alderman Wold questioned whether Alderman Rainey would accept
language requiring the contractor undertake a strong or best effort to hire
Evanston residents and to document their efforts to hire Evanston residents.
Alderman Rainey expressed concern that the contractor might already have a
pool of prospective employees from its Chicago office. The Committee then
voted 6-0 to recommend City Council approval of the proposal from Standard
Parking to provide parking management and custodial services in the Sherman
Avenue Garage for $210,000 per year and parking management and custodial
services to the Church Street Self Park for $219.600 per year.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 22, 1990.......... Page Four
ITEMS FOR CONSIDERATION:
Streetlight Report - At the request of Alderman Rainey, this matter was held
over. Alderman Rainey requested that the Special Streetlight Subcommittee
convene to review this report.
Docket 316-12B-89: Mavor's Special Committee on Parkin,n Needs Report - Al-
derman Rainey moved introduction of tho Committee's recommendations. Alder-
man Collens suggested the report does not address priorities among various
parking problems, including Resident Only Parking Districts, Resident Exemp-
tion Parking Districts, overtime parking at meters and in time limited
zones, or expired meters. She asked what would be the first emphasis in
terms of parking enforcement if only two parking enforcement officers were
added. Alderman Rainey stated that there are divided priorities among Com-
mittee members and clarified that long term parkers in the Central Business
District spaces occupied most of the Mayor's Special Committee's discus-
sion. Alderman Rainey emphasized that it takes twice the effort to enforce
City regulations concerning overtime parking at meters end in time limited
zones because it requires marking the vehicles and then checking back to see
if the vehicle has been parked beyond the time limits. Alderman Rainey also
stated that a sec-)nd issue receiving considerable attention from the Mayor's
Special Committee involved complaints from residents that Special Parking
Districts parking regulations are not being enforced. Alderman Collens
questioned the number of parking enforcement personnel needed to make a real
impact on meter feeding.
Alderman Rudy stated that while the Committee has different priorities it is
united in its intent to enforce the regulations currently on the City's
books. He stated that the Committee did not prioritize between Central Bus-
iness District parking issues and neighborhood parking issues. He stated it
was the Committee's priority to develop enforcement for both. Alderman Rudy
suggested that by the Committee's next meeting the Mayor's Special Committee
on Parking Needs could provide more detailed information on the impact of
adding parking enforcement officers on an incremental basis. Gerald Murphy
noted that the report projects a collection rate of 46% for parking fines
and suggested that the collection rate be considered. Alderman Collens sta=
ted that she has two problems. She stressed that grasping the Committee's
priorities is difficult and suggested that she is more comfortable moving
gradually and staging the increases in parking enforcement. She stated her
second concern is that she lacks information on whether we are presently
getting the most enforcement out of our current parking enforcement effort.
She suggested that the Committee consider whether the current deployment of
.parking enforcement officers is correct, Alex Sproul stated that there is
concern among business people over long term parkers in short term parking
spaces and concern among neighborhoods over long term parkers being pushed
into their neighborhoods. He stated it is the Committee's opinion that the
City has to make its best efforts to address both of these issues at once.
He suggested that staffing levels, fine levels, assignments of parking en-
forcement officers and collection rates are all independent variables which
can be considered in evaluating the impact of various aspects of enforce-
ment. He suggested that the Committee can return to the Administration and
Public Works Committee with this information at its next meeting.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 22, 1990.......... Page Five
Alderman Rainey noted there was a recent ZBA hearing to consider a request
from the Georgian Retirement Home for a variation to construct a small
parking lot. She stated that neighborhood residents at that meeting voiced
their objection to the parking lot and emphasized that the primary focus
should be on the City's enforcement of the Resident Exemption Parking
District in that neighborhood. Alderman Each emphasized the need for signs
throughout the downtown indicating the availability of one hour of free
parking in the garages. Alderman Each also noted that in Wilmette
non-residents may not park near Gillaon Park. She expressed her concern
that non -Evanston residents are parking free near the Evanston Lakefront.
Alderman Rudy distributed a handout indicating that there is a shortage of
parking in the downtown even with the addition of new spaces due to the
Church/Chicago Self Park facility and the restriping of spaces. He
emphasized that the City is currently still short of the number of spaces
that were needed according to the 1985 parking study. The Committee then
agreed to hold over this matter and set aside a special time at 7:00 P.M. on
its next regular meeting date of February 12, 1990 to consider this matter.
Docket 22-lB-90: Resolution 5-R-90 - License Agreement from Methodist Board
or Pensions - In response to Alderman Rainey, City Engineer James Tonkinson
stated that the cable would be angered under Davis Street and then encased.
He emphasized this project will not require tearing up the street. The
Committee voted 6-0 to recommend City Council approval of this resolution.
Docket 23-1B-90: Resolution 6-R-90 - Public Works Planned Mutual Aid - The
Committee voted 6-0 to recommend City Council approval of this resolution.
Docket 24-1B-90: Resolution 7-R-90 - Public Works Emergency Mutual Aid - The
Committee voted 6-0 to recommend City Council approval of this resolution.
Docket 25-1B-90: Resolution 8-R-90 - MABAS Agreement with Glenview Naval Air
Station - The Committee voted 6-0 to recommend City Council approval of this
resolution.
Docket 26-lB-90: Resolution 9-R-90 - 1839 East Railroad Easement - In
response to a question from Alderman Rainey, Assistant City Manager Judith
Aiello stated that the parking lot behind the warehouse would be constructed
by Shaw. Ms. Aiello stated that the utilities will be placed underground
and the alley will be restored after the placement of the utilities. Ms.
Aiello also clarified that it is the intent that the alley would be vacated
after one year. Alderman Rainey noted that the easement would extend beyond
.one year if the alley is not vacated. She stated that she sees this as an
alley vacation in easement clothing. In response to Alderman Rainey, Ms.
Aiello stated that the length of the alley to be vacated would be
approximately 10 1/2 feet and used Exhibit A to the memorandum to identify
the location for Alderman Rainey. Ms. Aiello stated that the construction
work would be done prior to the opening of the incubator facility scheduled _
for September, 1990. Ms. Aiello also stated that while a hold harmless
agreement is not included as part of this agreement the City can obtain one
from the developer. Alderman Rainey stated her preference that this
easement extend for only one year with a starting and ending date. Alderman '=
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 22, 1990.......... Page Six
Rainey then proposed to amend section 2 of the agreement to include language
indicating that the easement be extended for only one year with commencement
and completion dates also included in the easement. She emphasized that she
does not want the easement tied to a vacation of the alley and would also
like to see a hold harmless agreement. Alderman Rainey emphasized that she
does not want to hold up this projoct. Alderman Collens questioned whether
there is a complication in accepting Alderman Rainey's suggestion. Ms.
Aiello stated that she cannot forosee a problem but can't speak for the
developer. The Committee agreed to hold over this matter.
Docket 27-1B-90: Resolution 10-R-90 - Acquisition of 615 Church Street -
Alderman Rainey requested that staff provide the Committee with new
information on the relocation of the alley behind the current library
building. Alderman Collens noted that the proposed resolution represents
the same resolution as previously adopted by the City Council but, at the
request of attorneys, language has been revised to indicate the alley and
not the new library building would be placed on the site of the current 615
Church building. Alderman Rainey stated that more detailed and current
information on the alley relocation may provide information that would alter
the present alley relocation plan. Alderman Rainey then moved to delete
section 3 of the proposed resolution concerning condemnation. Alderman Esch
voiced her support for Alderman Rainey's motion. The Committee then voted
3-3 on Alderman Rainey's motion (Aldermen Collens, Wold and Juliar voting
nay). The Committee then voted 3-3 on a motion to adopt Resolution 10-R-90
as proposed (Alderman Esch, Rainey and Paden voting nay).
Docket 241-12A-89: Ordinance 95-0-89 - Parking Restrictions - Maple/Emer-
son/University, -- Alderman Collens noted that the problems previously
discussed in regard to this ordinance have been taken care of over the
passage of time and it is now appropriate to strip the curb parking along
Maple from Emerson south to Clark. Alderman Paden noted that there seems to
be a lot more parking and traffic along Emerson, University and East
Railroad and questioned whether parkers are being pushed to these areas or
to the parking lot located on the west side of Maple. Traffic Engineer
David Jennings stated that some of the current parkers on Maple will go to
the lot and others may go to Emerson Street. He suggested that the City can
monitor the relocation of these parkers and can implement parking
restrictions on Emerson if necessary. Mr. Jennings also stated that he
would propose the areas along Maple be designated as no parking except for
Sundays, which is an existing City category for parking regulations. He
emphasized that parking lots are free on Saturdays for Saturday church
activities.
Alderman Rainey noted that the parking along Clark Street south of the GIRL
building is a mess and recommended restricting parking on that segment of
Clark Street. The Committee agreed with Alderman Rainey's suggestion. The
Committee then voted 6-0 to recommend City Council introduction of Ordinance
95-0-89 with the proposed restriction on Maple from Emerson south to Clark.
The Committee agreed that a revised ordinance would be brought to the
Council on February 12, 1990 which would also include parking restrictions
on Clark east of Maple.
0
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 22, 1990.......... Page Seven
Docket 9-IA-90: Ordinance 3-0-90 - Sale of Rent. Estate - 100-122 Chicano
Avenue - The Committee voted 6-0 to recommend City Council introduction of
this Ordinance.
Docket 10-lA-90: Ordinance 4-0-90 - Amending Recy+ling Service Charges - The
Committee agreed to hold over this matter. Aldarman Rainey suggested the
need to discuss this issue on Saturday at the City Council budget session.
Docket ll-IA-90: Ordinance 5-0-90 - Increase in Parking Tax - The Committee
agreed to hold over this matter and discuss this ordinance at Saturday's
budget session.
Docket 28-IB-90: Ordinance 9-0-90 - One Way Stop - Wesley/Crain - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
Docket 29-lB-90: Ordinance 10-0-90 - Green Bay/Harrison Alley - Convert to
Two-Wa - The Committee voted 6-0 to recommend City Council introduction of
this ordinance.
There being no further business, the meeting was adjourned at 9:08 P.K.
Respectfully submitted,
Bruce Zimmerman
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of January 29, 1990
Members Present: Aldermen Paden, Wold, Collens, Rainey, Each and Juliar
Members Absent: None
Staff Present: Asprooth, Brooks, Burns, Franzen, McDermott,. Mortell,
Pettinger, Whalen, D. Williams and Zimmerman
Others Present: Mayor Barr; Aldermen Morton, Korshak, Wollin, Lanyon,
Feldman, Warshaw and Brady
Presiding Official: Alderman Paden, Chairman
Summary of Action:
The meeting was called to order at 7:10 P.M. Alderman Paden noted that the
purpose of this meeting was to review five fires that occurred on December
13, and January 10 and 12, and to review the current and prior Fire
Department response systems. She emphasized that it Was not the purpose of
this meeting to discuss the location of fire stations except in reference to
these fires. Alderman Paden also noted that there was a sign-up sheet for
people wishing to address the Committee.
Fire Department Presentation - The Committee called on Chief Raymond Brooks
who explained the Fire Department's manpower and vehicle deployment system
prior to the implementation of the current system on August 12, 1988. He
noted that prior to August 12, 1988 the Department utilized the following
deployment.
Station III - 909 Lake Street
Station #2 - 702 Madison Street
Station #3 - 1105 Central Street
Station #4 - 1817 Washington Street
Station #5 - 2830 Central Street
TOTAL
one engine, three men
one truck, three men
one ambulance, two men
one ambulance, two men
one shift chief
one engine, three men
one truck, three men
one engine, three men
one engine, three men
one engine, three men
26 personnel
Under the current system Chief Brooks noted the department utilizes the
following deployment.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 29, 1990.......... Page Two
Station #1 - 909 Lake Street
Station 02 - 702 Madison Street
Station #3 - 1105 Central Street
Station #4 - 1817 Washington Street
Station #5 - 2830 Central Street
TOTAL
one engine/ambulance, four men
one engine/ambulance, four men
one truck, three men
one engine, three men
one truck/ambulance, four men
one engine, three men
one shift chief
one engine, three men
25 personnel
Chief Brooks noted that prior to implementation of the current response
system it was determined that practically 2/3 of all emergency calls
received by the Fire Department involved emergency medical service. He
noted that the Department was responding to these calls in most cases with
two pieces of equipment - an ambulance and an engine. An ambulance was also
dispatched to fire calls whenever the ambulance was available, whether the
call was confirmed or not. Anytime the third ambulance unit was needed, it
was manned with personnel from truck #21 if available. When the third
ambulance responded to a call, it was not supported by an engine. Under the
prior system, Chief Brooks stated that the Department was not as thorough or
as aggressive as it needed to be in placing a third ambulance on the street
using the currently available resources. In implementing the current
response system, Chief Brooks noted that the Department wanted to accomplish
the following: (1) Add a third ambulance as a front line response unit; (2)
rely less on mutual aid for emergency medical service from other
communities; (3) Distribute the emergency medical workload more equitably
over the ambulance units; (4) Respond to emergency medical calls with less
equipment by eliminating the support engine; and (5) Continue to provide an
effective emergency medical service to the community. Chief Brooks
emphasized that there is a definite need for a third EMS unit in this
community. To accomplish this, Chief Brooks stated that the Department
Implemented two engine/ambulance companies and one truck/ambulance company
which are available for responding to either fire or emergency medical
calls. He noted that four men are assigned to each of these companies and
that this system eliminated the engine response to emergency medical service
calls in most cases. Chief Brooks stated the Department will analyze the
deployment of personnel and equipment as well as response times under the
current system. Chief Brooks emphasized the current response system is both
effective and sound in terms of deployment as well as response time. Chief
Brooks noted that by adding the third ambulance unit the system has
increased the City's advanced life support services by 33% without
additional cost to the City and without reducing the Department's ability to
provide effective and efficient fire service.
Assistant Chief Burns then described for the Committee how the Department
would respond under both systems. Under the prior system, both ambulances
responded from Station 01 on Lake Street. Engines were assigned to back up
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 29, 1990.......... Page Three
the ambulance units and provide basic life support services. Chief Burns
noted that when the City started to experience EMS calls of approximately
4,000 per year the system started to break down due to the large number of
EMS calls. Chief Burns noted that the City lacked the number of ambulances
that it needed and that frequently an ambulance was called to the scene of a
fire, leaving only one ambulance available to the City. Chief Burns noted
that when a third EMS call would be received, if truck 021 was not available
to man the ambulance, an engine would travel to Station 111 to provide the
manpower to respond on the third ambulanco. Chief Burns emphasized that
simultaneous EMS calls in one area of the city would place nearly every Fire
company out of service in that area of the city as they responded in support
of the first two ambulances or provided the manpower for the third
ambulance. Chief Burns noted that the City was experiencing days when there
would be three mutual medical aid responses from other communities in a
single day, as well as instances when two mutual aid responses from
different communities were in Evanston at the same time. Chief Burns stated
that there was the possibility that, depending upon the nature of the
medical call, the accompanying engine could leave the emergency medical call
and respond to a fire call. Chief Burns emphasized that the Department did
not want to rely on this possibility of the engine being available so the
current system was implemented.
Under the current system, Chief Burns noted that an engine/ambulance company
was placed in south Evanston at Station #2, an engine/ambulance company was
placed in central Evanston at Station ill, and that a truck/ambulance company
was placed in north Evanston at Station U3. He also noted that engines
assigned to Station #4 on Washington Street and Station #5 in northwest
Evanston were assigned to respond to emergency medical calls in their
districts to provide initial response in advance of the ambulance. Chief
Burns stated that when the three jump companies respond to an emergency
medical call the fire vehicle remains in the station. Chief Burns
emphasized that with three simultaneous emergency medical calls under the
current system the Fire Department still has two available engine companies
assigned to the north, one available engine company on the west side at
Station 114 and one available truck company on the south side at Station #2.
He noted that the Department is able to respond to three emergency medical
calls at one time and still have fire units available in all areas of the
city. Chief Burns stated that the Department is currently exploring the
possibility of placing advance life support equipment on engines. Chief
Burns also noted that the Department was experiencing approximately 4,000
emergency medical calls per year, while in 1989 the Department laid hose
lines for only approximately 35 fires. Chief Burns also emphasized that in
implementing this system the Department developed various scenarios
involving simultaneous engine and ambulance calls. In each scenario the
present system came out on top of the prior system in the comparison of the
Department's ability to resperd. There were always more companies left to
respond under the current system during simultaneous calls than the prior
system.
Alderman Paden then called on the Committee and other Aldermen present to
raise questions on this information. Alderman Paden also emphasized that at
the and of the meeting there would be an opportunity for the audience to ask
rn
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 29, 1990.......... Page Four
questions of all people involved in the presentations. In response to a
question from Alderman Wold, Chief Brooks noted that all members of the
Department are qualified as emergency medical technicians and that the
Department has approximately 48 paramedics, with four currently in school.
In response to a question from Alderman Lanyon, Chief Brooks noted that
advanced life support medical services can provide IV's and drugs, while
basic life support services provide blood pressure readings, CPR and medical
histories. In response to Alderman Rainey, Assistant Chief Burns noted that
the Department receives approximately 3,000 calls for all types of fire
alarms, including false alarms, each year. Chief Burns also stated that it
was very rare for an EMS call to be a false alarm. Alderman Rainey noted
that the Department does not know whether it is a false alarm or not when it
receives a fire call. She emphasized that the response to the fire call is
as important as the response to emergency medical calls. Chief Burns stated
that he agrees with Alderman Rainey and that is why the Department thought
it was important to have fire engines standing by just for fire calls
instead of possibly being out on an ambulance call as was done under the
prior system. Chief Brooks emphasized the current system was not designed
to reduce fire service but rather maximize the Department's ability to
respond to those calls which were placing the largest demands on the
Department's response system. In response to Alderman Feldman, Assistant
Chief Burns stated that when the engine/ambulance companies respond on an
ambulance the engines are left in the station. He emphasized that Station
#3, however, still has an available engine and Station #2 still has an
available truck, and that there are fire companies available in all areas of
the city.
Alderman Korshak stated that the interest in the fire service was generated
when firefighters had .expressed concerns. Alderman Korshak expressed his
concern over when the firefighters would have an opportunity to address the
Committee. Alderman Paden stated that the agenda for tonight's meeting
would include a review of the five fires, comments from those people signed
up on her sign-up sheet, and then questions from the audience and Committee
members.
REVIEW OF FIRES:
902 Asbury - December 13. 1989 - Chief Brooks noted that on December 13,
1989 truck #22 and engine #24 were out of service due to an in-service
paramedic lecture being held at St. Francis Hospital. He stated that six
individuals plus the shift chief were in school that day. He stated that
when the call came in for the 902 Asbury fire, engine/ambulance #22 was
dispatched; truck #22 was dispatched even though it was out of service; and
engine #25 was dispatched. Chief Brooks clarified that truck 42I was at
-
Station #4, which was closest to the fire. The dispatcher was not aware of
this company's location. Chief Brooks stated that the shift chief
dispatched truck #21 to the fire. Chief Brooks stated that the call came in
approximately 10 minutes after the Department had redeployed personnel to
allow individuals to attend the paramedic lecture. Chief Brooks stated that
allegations that it took 15 minutes for the first responding unit are not
correct. He stated that the first responding unit from Station #2 arrived
in five minutes and seventeen seconds after receiving the tail. Engine #25
r
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 29, 1990.......... Page Five
arrived from northwest Evanston approximately three minutes later. Chief
Brooks emphasized that the five minute and seventeen second response from
Station #2 to 902 Asbury was not acceptable. Chief Brooks explained that
the initial response to this fire included two engine companies, two trucks
and a total of 12 firefighting personnel.
Chief Brooks noted that when the call was received by the Fire Department
the dispatcher reported that flames were showing from r.�ra house. A Police
Officer at the scene reported' that flames were showing at windows and the
roof while the Fire Department was responding to the call. Division Chief
Franzen then explained the Fire Department's initial attack on this fire.
Chief Franzen stated that when engine #22 arrived as the first responding
unit the west side of the house was extensively engulfed in flames. Flames
were coming out of the roof, windows and doors. Chief Franzen stated that
there were three methods available to the fire personnel to combat this
fire. One method is a 3/4 inch hose line which is great for interior fires
and can provide about 100 gallons per minute. This was the hand line chosen
to fight the fire. Other options would have been a 2 1/2 inch line that
delivers 300 to 500 gallons per minute or a deluge gun. Chief Franzen
stated that comments made in' the newspaper that it took six hours for the
Department to extinguish a three hour fire were incorrect. He noted that
this fire was about 95% extinguished in the first hour. Chief Franzen
stated that the people worked hard at the fire scene, but that the response
did not go as designed. Chief Franzen also emphasized that the fire was
contained in a manner so that areas of the house other than the west side of
the structure were not destroyed.
Chief Brooks stated that in regard to this fire the out -of -service companies
were a problem for the Department. He stated that the Department has
subsequently taken steps to no longer take companies out of service due to
training. He emphasized that only in the case of extreme emergencies such
as illness, injury or equipment breakdown will Fire Department companies be
out of service. Chief Brooks emphasized that the Department views the five
minute and seventeen second response as inadequate. He noted that in
January of 198E the Department responded in two minutes and forty seconds to
a general alarm call to the same address from Station 112, the same station
responding on December 13, 1989. Chief Brooks emphasized that the
Department is looking at the five minute and seventeen second response time
on December 13, 1989 due to the shorter response time in January, 1988. In
response to Alderman Paden, Chief Brooks noted that simultaneous to the 902
Asbury call, engine/ambulance #21 was responding on an EMS call. He noted
that this company went back into service, perhaps six minutes or longer into
the fire at 902 Asbury, and was directed by the shift chief to report for
service at Station #1.
In response to Alderman Feldman, Chief Brooks indicated that the Department
would utilize overtime to avoid taking companies out of service. Chief
Brooks also stated that Alderman Feldman was correct in stating that at the
time of the 902 Asbury fire the dispatcher was unaware that truck #21 was
located only five blocks away at Station #4. In response to Alderman
Feldman, Chief Brooks stated that he can only speculate that the company
officer on truck #21 had possibly not notified dispatch of the company's -_
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 29, 1990.......... Page Six
whereabouts. In response to Alderman Feldman, Chief Brooks stated that
truck #21 responded with a full crew to 902 Asbury three minutes and
fourteen seconds after being dispatched. Alderman Feldman stated that he
believes the community is vitally concerned in knowing whether there are
problems that caused the five minute and seventeen second response from
Station #2. Alderman Feldman stated that he is especially interested in
knowing whether there are aspects of the response system that may have
resulted in thin response time. Chief Brooks noted that it has been stated
that there was confusion over the assignment of personnel as individuals
were taken out of service to attend the training class. Chief Brooks stated
that this was being investigated internally. Alderman Paden requested that
staff prepare a memorandum addressing Alderman Feldman's questions
concerning the syster's response on December 13, and whether there was
confusion at Station #2 over personnel assignments. Alderman Rainey
requested that the Chief address whether the absence of the shift chief on
December 13, due to his attendance at the paramedic training, may have
Impacted on the confusion at Station #2, if there was any confusion at all.
1908 Foster - December 13, 1989 - Chief Brooks stated that this fire call
camp in between 6:00 and 6:15 P.H. when all fire companies were in
quarters. Chief Brooks stated that the Department is also looking into the
response time to this fire. He noted that engine #25 responded from
quarters in six minutes and forty-four seconds; engine #24 responded from
quarters in six minutes; and engine #23 responded from quarters in eight
minutes. Chief Brooks stated that it was engine #23's normal response
district. In response to a question from Alderman Paden, Chief Brooks
stated that he was looking into the eight minute response time from engine
#23 and would provide the Committee information on that response. Alderman
Paden requested that the Fire Chief look into the time when the call is
received by dispatch and the time when the call is dispatched to the fire
companies.
Alderman Feldman noted that the memorandum to the Council concerning this
fire stated that the call came in at 18:04 and that the call was dispatched
38 seconds later. Chief Brooks stated that the response time represents the
time from when the call is dispatched until the time when the unit arrives
on the scene, and is reported on the dispatch ticket. Alderman Wold
questioned whether there was any record of the time when the call comes in
and the time when the company leaves the fire station. In evaluating the
response time, Alderman Wold stated it would be helpful to know if the delay
occurred between the time the call was received and the time they left the
station, or if it occurred during the company's travel to the scene. Chief
Brooks stated that companies acknowledge the call from dispatch over the
radio, but do not communicate with dispatch when they leave the station
unless they encounter a problem in responding to the call. Alderman Collens
questioned whether the 38 seconds taken to dispatch the call to the fire
companies was too long. Chief Brooks stated that he would also look into
the time required in the dispatching of this call.
1004 Ashland - January 10, 1990 - Assistant Chief Burns stated that at the
time the call came in for the fire at this address all companies were in
service except for engine/ambulance company #1 at Station fit, which was on
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 29, 1990.......... Page Seven
an EMS call. He stated that the Department responded to the call with two
engines, one truck and an air wagon. Engine #22 responded from the
intersection of Greenwood and Oak; engine #24 responded from quarters; and
truck U22 responded from quarters. Assistant Chief Burns stated that the
fire at 1004 Ashland involved a garage being used as a work shop. At a time
when this fire was under control with only small spot fires remaining. the
call came in for a fire at 605 Asbury. fie stated that, because all
companies from south Evanston were at the 1004 Ashland fire, companies from
the northern stations responded to 605 Asbury. Ile stated that the first
fire company responded in approximately seven minutes and thirty seconds
from Central Street. Assistant Chief Burns stated that ambulance #1 was
told to return to Station #1 because other companies had been called to the
605 Asbury fire from 1004 Ashland. Assistant Chief Burns emphasized that
since January 10 the Department has implemented a system whereby companies
are moved to Station #1 whenever all companies in one part of town are at a
fire call. In response to Alderman Feldman, Assistant Chief Burns stated
that under the old system an engine would have responded with an ambulance
to the EMS call received prior to the fire calls at 1004 Ashland and 605
Asbury. Alderman Feldman stated that it is conceivable, not necessarily
probable or likely, that engine #21 may have been available under the old
system to respond to the fire calls. Chief Brooks stated that it is
possible that engine 021 would have been available.
Alderman Esch stated that it was of concern to her that at the 605 Asbury
fire there was an unmanned ambulance on the scene and an injured person.
Chief Brooks stated that there was a decision made at the scene to utilize
the personnel from the ambulance for firefighting purposes. Chief Brooks
noted that the Assistant Chief on the scene had been in conversation with
the injured individual who was in an EMS unit at the time. This individual
was treated by an off -duty paramedic and then transported by the paramedics
to the hospital. Chief Brooks emphasized the person was walking around when
fire personnel arrived at the scene and was not seriously injured. Chief
Brooks stated that the individual did suffer burns on his hands and legs.
Alderman Esch stated that her concern was that the personnel responding to
treat the patient at 605 Asbury had previously been fighting the fire at
1004 Ashland. She questioned how suitable it is for personnel who have been
fighting fires to get into an ambulance and then treat a patient. Chief
Brooks stated that that is a legitimate concern. He emphasized that fire
personnel wear fully protective clothing which is removed prior to
responding to an emergency medical call. He also emphasized that there are
frequent times when after transporting someone to the hospital an ambulance
has to immediately respond to a second call without knowing the condition or
health of the individual, transported to the hospital and any potential
exposures that may have resulted from contact with that person. In response
to a question from Alderman Esch, Chief Brooks stated that the old system
was designed for personnel to stay on the ambulance at the fire scene. He
emphasized, however, that often paramedics who had not recently fought fires
would put on firefighting gear and fight the fire instead of staying with
the ambulance. Alderman Esch expressed her concern over the length of time
before the individual at 605 Asbury was treated and transported. Alderman
Korshak asked that the Fire Department provide a summary of changes in
policies, procedures and assignments since December 13, 1989 and indicate
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 29, 1990.......... Page Eight
when these changes became effective. Alderman Korshak stated he would also
be interested in any information on other changes being contemplated by the
Department.
962 Dobson - JanuarY 12, 1990 - Assistant Chief Michael Whalen then
explained the Department's response to a fire call at 962 Dobson. He stated
that there were ton men plus the shift chief who responded to the call. He
noted that in responding to tho call truck #22 was involved in an accident
and was unable to respond. As a result, truck #21 was instructed to respond
from Station V . Assistant Chlof Whalen also noted that one of the three
personnel assigned to engine #24 was attending a hazardous material
meeting. Engine 024 was directed by the shift chief to respond with the two
individuals remaining on the unit. Including the two personnel on engine
#24, a total of 13 personnel responded to this fire call. Engine #22 was
the first engine company on the scene and applied water to the fire.
Assistant Chief Whalen noted that engine #22's response was slightly delayed
because this company responded to the scene behind truck #22 and was blocked
by the accident involving the truck. Engine #22 was able to respond on its
originally intended route once truck #22 was moved out of its path. In
response to Alderman Feldman, Assistant Chief Whalen stated the accident
occurred when truck #22 was responding the wrong way on a one-way street.
Assistant Chief Whalen stated that Fire Department vehicles will respond the
wrong way on a one-way street when it is believed to be the quickest
response to the fire. Chief Brooks stated that he believed truck li22 did
take an inappropriate route to this fire because the 900 block of Dobson is
on the west side of Ridge. Chief Brooks emphasized that traveling that far
on a one-way street in the wrong direction was inappropriate because it
places both the firefighters and citizens in danger. Chief Brooks stated
the more appropriate route would have been to take Ridge south to Dobson and
then turn right. The truck would then have traveled 1/2 block on the
one-way street to the fire scene, instead of the 2 1/2 blocks utilized by
truck #22. He noted truck #22's route also required that the truck then
cross a thoroughfare while traveling the wrong way on a one-way street.
Chief Brooks noted that one-way routes are used, but not encouraged. In
response to Alderman Feldman, he stated that it is the officer and driver of
the company who decide what route to take.
Evanston Firefighter's Association Response
Alderman Paden called on David Pettinger, who introduced representatives of
the Evanston Firefighters' Association who included David Pettinger, Donald
Williams, Jerome McDermott and Jack Mortell - all Evanston residents who
have been firefighters for 11 years or more. Donald Williams described the
deployment of personnel and equipment under the prior system. He then
described the Department's response under the prior system to an EMS call at
1601 Lincoln - Station #3's district. An engine would respond from Station
#3 with three firefighters and an ambulance would respond from Station #1
with two paramedics. fie stated the engine is usually there before the
ambulance and will remain approximately 20 minutes on the scene and then
return to the Station. The ambulance will be out of service for
approximately one hour and after the hospital will return to Station #1.
Mr. Williams stated that the engine responded with the ambulance to the
J �_
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 29, 1990.......... Page Nine
hospital under the old system only about 5% of the time. 95% of the time
the ambulance would respond to the hospital alone.
Mr. Williams then described the system's response to a fire call at 837
Michigan - Station #2's district. Mr. Williams stated that the Department
would havo responded from Station lit with one engine and three firefighters
and one truck and three firefighters; from Station #1 with an engine and
three firefighters; and from Station #1 with an ambulance and two
paramedics. A total of 11 personnel and a manned ambulance would respond to
the scene.
Mr. Williams stated that for the last five years prior to implementation of
the current system the Department's response to fire calls averaged 2.75
minutes and the Department's response to EMS calls averaged 2.35 minutes.
According to the budget for 1989 Mr. Williams stated that the Department's
average response time for both EMS and fire calls was 3.7 minutes. Mr.
Williams stated that one of the advantages of the previous system was that
engines were available 112 days more per year than under the current
system. The City would also have two men on each ambulance at the fire
scene at all times. The prior system keeps response times down and both
ambulances are stationed at the busiest district for medical calls, which is
Station #1. Mr. Williams stated that the prior system also provides even
wear and tour on all ambulance equipment and personnel.
Jerome McDermott, Captain. Mr. McDermott then provided his views of the
current response system. Mr. McDermott gave the example of an EMS call in
Station #31s district. He noted that when a call is received truck #21
would go out of service and the company would respond on an ambulance. He
stated that the call would take probably anywhere from 45 minutes to an
hour. He stated that under the current system, when the Department receives
a fire call, there would be one less man on the scene and there would be an
unmanned ambulance. Mr. McDermott stated that what worries the union the
most about the current response system is the tremendous amount of down time
for the fire engines and the one fire truck which function as jump
companies.
Mr. McDermott stated that under the prior system engines responding with
ambulances to EMS calls were out of service approximately 15 to 20 minutes
for each call. He stated that, based on the 4,066 calls received in 1989
under the prior system, these companies would have been out of service a
total of 56.47 days. Mr. McDermott stated that under the current system
these engines are out of service 169.41 days per year. Mr. McDermott then
emphasized his belief that you have to have manned ambulances at fire
scenes.
Mr. McDermott stated that the jump company system predicts delays in
response because not enough people are where they ought to be. He stated
that the decentralized ambulances under the current system cause delays. He
also stated there is less manpower under this system. He stated a truly
independent study would be something the union would favor, because he is
sure that it would support their conclusions. Mr. McDermott then stated
that the real problem is that the Department does not have enough people.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 29, 1990.......... Page Ten
Alderman Paden requested that the union provide its information in writing,
explaining their beliof as to why the engines are down, why they are down
too much, and what kind of manpower are we saving.
Alderman Warshaw quostioned whether, when this system was implemented, there
was one less man employed at all times. Chief Brooks stated that there is
not one leas individual employed; there is now one less person required per
shift. Chief Brooks stated that with a full complement there are 33
personnel assigned to oath shift. Under the present system a 25 minimum per
shift is necessary to man the shift. Under the prior system the minimum was
26. Chief Brooks clarified that the Department can man all of its present
equipment with 25 personnel.
Jack Mortell, firefighter. Mr. Mortell stated that to provide the union's
written response they will need access to records to which they have
previously been denied. Alderman Paden suggested that the union make a list
of what it needs. Mr. Mortell stated that there are 33 personnel assigned
to each shift. He then stated that Kelly days and vacation days reduce the
number of men available per shift. He stated that there were 69 days in
which seven men were off due to vacation and Kelly days, 79 days in which
six men were off. 83 days in which five men were off, 109 days in which four
men were off and 125 days in which three men were off from work. He
emphasized that these days do not include men who were off due to injuries
or sickness. Mr. Mortell stated that only 18.9% of the year are seven men
scheduled for time off. Mr. Mortell stated that the point is, how do you
tailor a system to how the Fire Department is manned 18.9% of the time
versus 81.1% of the time.
Mr. Mortell emphasized for the Council that both weather and traffic
conditions affect response time horribly. He also stated that the
previously noted quicken response time to 902 Asbury occurred under the
previous system. Mr. Mortell referred to a January 18, 1990 Evanston Review
article which reported that the City Manager considers part of the problem
being addressed here the performance of the firefighters. He stated that
this is the most base of insults or charges. To even hint that the
firefighters would endanger family, friends or neighbors to cause a
particular system to fail is downright ludicrous. Mr. Mortell stated that
if management really believes the firefighters perform unsatisfactorily.
then we challenge you to file charges with the State Labor Board. Mr.
Mortell stated that he believes the very real problem is the system - the
current use of the jump companies.
Alderman Collens questioned the previously made statement as to why
decentralized ambulances under the current system caused delays. Mr.
McDermot. stated that the concentration of ambulances at Station #1 under
the old system placed ambulances closer to the highest concentration of EMS
calls. Mr. McDermott reminded the Council that what he believes is critical
is not how quickly the ambulance gets to the victim, but how quickly the
first person gets to the victim.
In response to Alderman Rainey, Chief Brooks stated that on the day of the
902 Asbury fire there were probably 19 personnel available to fight fires
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 29, 1990.......... Page Eleven
due to the two companies being out of service for the paramedic training.
Alderman Rainey then requested that the Fire Department provide information
on how frequently companies were out of service over the past year.
Mr. Mortell stated that one reason the firefighters wanted to be heard is
that facts can be twisted. He then stated that the information previously
presented concerning the gallons per minute provided by the different size
hose lines was incorrect.
Alderman Rainey stated that we know that an ambulance is out of service
approximately one hour when responding to a medical call. She stated that
what we do not know is of the 3,000 fire calls, whether they are false
alarms or not, what is the average time that an engine is out of service.
The Fire Chief will include this in his responses to the Committee. In
response to a question from Alderman Esch, Chief Brooks stated that it is
not unusual for the City to experience three emergency medical calls
simultaneously. He stated that under the current and prior systems
ambulances would be required to respond out of district when simultaneous
calls are received. Chief Brooks went on to state that the Fire Department
is not trying to hide anything. He stated, however, there are times when
for security reasons it is not appropriate to release certain information.
Alderman Esch stated that the point she was trying to make was that when the
department had three simultaneous emergency medical calls there would have
been three fire vehicles sitting unmanned in the stations while these
personnel responded on the ambulances.
Alderman Feldman stated that listening to the two sides this evening one
would get the impression that each is wedded to a specific system. In
response to Alderman Feldman, Chief Brooks stated that he is willing to
improve the system whenever it is in need of improvement.
Citizen Comment
Carl Davis, President of the Evanston Minority Business Enterprise. Mr.
Davis stated the City Council is setting a dangerous precedent this evening
in discussing personnel matters before a full discussion has been held with
the Fire Chief. He stated that never before has the City taken this
approach to address what he views as basically a people problem. In
response to a question from Mr. Davis, Chief Brooks stated that there were
approximately 8,000 black firefighters out of the 200,000 total firefighters
in the country, and 43 black fire chiefs. Alderman Korshak stated that the
Administration and Public Works Committee has jurisdiction on fire matters
and it is perfectly appropriate for the Committee to hold this meeting this
evening. Alderman Wold stated that the Committee is reviewing the system -
tonight, not the personnel.
Joseph Burton. Mr. Burton questioned whether firefighters had discussed
their concerns with the Fire Chief prior to bringing these concerns to
aldermen. He stated that the City has nothing if it does not have a chain
of command in the Fire Department. He stated it was unfair for firefighters
to approach aldermen prior to discussing concerns with the Fire Chief. He
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 29, 1990.......... Page Twelve
also suggested the City be concerned about firefighters who live in far
communities and cannot get to work during inclement weather.
Sidney Zwick. Mr. Zwick suggested the City may be trying to do too much
with too little in its Fire Department. He referred to various articles he
had read concerning insufficient manpower in the fire service throughout the
country. Mr. Zwick suggested that rather than focusing on race or the
response system, the City Council should concentrate on the real problem.
Mr. Zwick stated that the City has cut the number of firefighting personnel
since 1954. He noted that prior to 1954 there were five men on every engine
and during the 1970's there ware four men assigned to each engine. Now, he
stated, there are three men. Mr. Zwick then asked the question, "adhere
should the City get money for additional firefighters?" He raised the
question of whether the City can afford to provide fire service to
not -for -profit agencies, excluding religious organizations. He cited
examples in which Stanford University and Iowa State University had made
contributions toward their community's Fire Department budgets.
Dr. HYcel Taylor. Second Baptist Church. Dr. Taylor complimented the Chief
on an impressive presentation this evening. He encouraged the City Council
to rely on competent people in addressing this matter. Dr. Taylor stated
that any fire chief must have the right to implement his own system and to
evaluate whether it works. He stated that Chief Brooks has shown an
openness to change the system. Dr. Taylor also stated that it is wrong for
City employees to present their grievances to the City Council rather than
to their Department Head. He stated that it is not appropriate to put City
administrators on trial and that this matter should have been worked out
prior to this forum. Dr. Taylor also stated that all systems need
perfecting and that he has heard this evening from the Fire Chief that he is
willing to change and perfect this system.
Reverend John Norwood, Mt. Zion Baptist Church - Reverend Norwood echoed the
comments of Hycel Taylor. Reverend- Norwood expressed his concerns over how
this matter had previously been handled by members of the Council and
expressed his fear that tonight's meeting established a dangerous
precedent. Reverend Norwood also expressed his concern over disharmony in
the Council. He stated that the Administration and Public Works Committee
should not be put in a situation where it is conducting a debate between
subordinates and the Fire Chief. Reverend Norwood stated that the Fire
Chief is opposed by disloyal staff who want to be chief and not remain an
indian. Reverend Norwood also questioned whether there should be any debate
and suggested that there is money available now to support the fire
service.
Rosemary Zwick. Mrs. Zwick stated that she does not believe this is a black
and white issue. She stated her belief that the main concern is to make the
Fire Department the best it can be. She suggested that the City devote
serious attention toward studying all of these fire companies and how they
work.
Mike Summers. Mr. Summers stated that this meeting has raised concerns
involving precedent. process and perception. He stated that by conducting
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 29, 1990.......... Page Thirteen
this meeting the City has allowed the perception of racial issues to emerge
in this community. He suggested that the City work toward getting the
people involved in this matter together. Mr. Summers also stated that the
group that allowed this meeting to happen this evening needs to stop the
process and the perception.
Ingrid Kostrubala. Ms. Kostrubala stated that she is the resident of 902
Asbury and that every room in her house was severely damaged by the fire.
She suggested that a hound fire is a death of a sort. Ms. Kostrubala stated
that to think that this matter has become a political issue sickens her.
Bennett Johnson, President. Evanston NAACP. Mr. Johnson stated that he has
also experienced a house fire, and that it is a shocking and traumatic
experience. He suggested that this controversy has a basis in race and
oncouraged the City to bring all parties together. Mr. Johnson also
suggested that discipline and respect for leadership and procedures within
the Fire Department are critical. Otherwise the City will experience chaos
in the Fire Department. Ho criticized the union presentation as being show
and tell, which did not deal with actual fires. He also stated that this
arena was not an appropriate one for discussing this matter. Mr. Johnson
stated that historically Fire Departments are one of the most racist
Institutions in America. He also noted that more than 50% of Evanston's
firefighters do not live in Evanston. He suggested that these issues be
looked at in the future. Mr. Johnson stated that the City has an extremely
articulate Fire Chief and should be proud of him.
Richard Stillerman. Mr. Stillerman suggested that all individuals are
concerned about the best fire and EMS service for Evanston. He stated that
he has heard some statistics that bother him. He noted that the Fire
Department is experiencing approximately 4,000 EMS calls in one year,
whereas the Department experienced 3,200 calls from 1982 to 1985. He noted
that the demand for medical service calls has increased substantially. He
also stated that he has heard that the number of personnel per shift has
diminished. He suggested that maybe the City should contemplate cuts in
other program areas, In response to a question from Mr. Stillerman, Chief
Brooks stated that other communities on the North Shore do not use the jump
company to the extent used by Evanston. Alderman Paden requested that Chief
Brooks prepare a written response concerning the extent of jump company use
by other communities. Alderman Paden also asked that Chief Brooks prepare a
response to the question of whether the City needs more personnel.
Alderman Washaw stated we are here because we are concerned for good fire
service. This is not a personnel issue, this is a service delivery issue.
We have to have the best fire service we can. She stated that without
meetings like the one this evening, the City would never have discovered hoer
short staffed the Fire Department was on December 13, 1989, Alderman
Feldman questioned whether the concerns of the firefighters have been raised
in grievance procedures during collective bargaining or other channels.
Chief Brooks stated that there are discussions on this matter in the
Department's Safety Committee, and as a result the Department now sends an
ambulance to the fire ground. Chief Brooks stated that he has not seen or =
discussed the information presented by the firefighters this evening to the 1
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
January 29, 1990.......... Page Fourteen
same extent as was presontod this evening. Chief Brooks emphasized that the
Department has held discunaions on this matter from the date of the system's
inception. Chief Brookn went on to say that no one within the Fire
Department administration is against improvement, and that the Department
will always look for ways to improve its service delivery. He emphasized
the Department Head's responsibility to examine cost savings for the
community. Chief Brooks emphasized that a second simultaneous fire call
will generally cause longor response times in the community. He emphasized
that the City has very good fire and emergency medical service protection.
Alderman Foldman stated that he believes this evening's meeting represented
a good dialog. Alderman Rainey stated that she believes there is heavy
cloud hanging over this mooting. She suggested that there were implications
this evening of more than a service delivery problem. She made a reference
to the Human Services Committee to discuss this matter in relation to a
reference to the human Relations Commission.
There being no further comments, the meeting was adjourned at 10:20 P.H.
Respectfully submitted,
Bruce Zimmerman
Draft Not Annroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of February 12, 1990
Members Present: Aldermen Collens, Each, Juliar, Paden, Rainey and Wold
Members Absent: None
Staff Present: Adamus, Aiello, Alexander, Asprooth, Barber, Boddie,
Brooks, Casey, Ceplechn, Fair, Figurelli, Gillespie,
Jacobi, Jennings, Rubin, Shonk and Zimmerman
Others Present: Alderman Rudy, Alex Sproul, members of the Mayor's
Special Committee on Parking Needs
Presiding Official: Alderman Paden, Chairman
Summary of Action:
The meeting was called to order at 7:08 P.M.
HINUTES:
January 22, 1990 MeetinK
Alderman Paden requested that the third sentence of the second full
paragraph on page six be amended to read as follows: "Traffic Engineer
David Jennings stated that some of the current parkers on Maple will go to
the lot and others may go to Emerson Street, University Place or East
Railroad Avenue." The Committee voted 5-0 to approve the minutes as amended.
January 29. 1990 Meeting
Alderman Rainey stated her view that the meeting on January 29, 1990
represented a very disgusting display. She stated that whoever was
responsible for this display did the City, the Committee and the Emergency
Fire Services of the City a great disservice. The Committee voted 5-0 to
approve these minutes.
City Bills List of February 7. 1990 - Alderman Wold requested an explanation
of the following expenditures: page 34, account 1737.29900 - a $115.50
expenditure to Lake Geneva Resort for admission fees; page 41, account
2902.50700 - a $2,000 expenditure to Viking Consultant's Group for a
multi -family rehab case. Alderman Collens requested an explanation of the
expenditure on page 37 in account 100000.00839 in the amount of $4,350 to
Comstock Construction Company to rebuild the Noyes stage. Alderman Collens
also requested a status report updating the Committee an the Clark Street
Viaduct construction project. Alderman Paden noted that in the future it
would be useful to have a better description of legal service expenditures.
There being no further questions, the Committee voted 5-0 to recommend City
Council approval of the City bills list for February 7, 1990.
Havor's Special Parking Committee Report - The Committee then called on
Alderman Rudy. Mr. Rudy stated there were a number of reasons why the
Committee was recommending an update of the 1985 Central Business District
k
a
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 12, 1990.......... Page Two
Parking Study. He noted that the 1985 study now has outdated estimates of
parking demand and supply. He also noted that, since that study was
completed, the parking lots on Maple Avenue have been added, the
Church/Chicago Self Park facility has been constructed, the mix of retail
and commercial business in the downtown has changed along with travel
habits, and there have also boon changes in employment in the downtown
area. Alderman Rudy stated that it is the Committee's recommendation 'to add
an appropriation in the 1990-91 Budget to complete the study by the end of
the fiscal year.
Alderman Rudy stated that the Committee views the improper use of on -street
parking as a major problem. He stated that this problem includes the use of
short term spaces by long term parkers, the spillover of parking from
business districts into the residential areas, and safety and traffic
problems resulting from double parking, parking in crosswalks and other
illegal parking. He suggested that our current enforcement effort places
too much emphasis on expired meters and has not solved these parking
problems. Alderman Rudy stated that the Committee has the following three
recommendations: (1) Increase the fine for overtime parking from $10.00 to
$25.00; (2) Add 5.5 new Parking Enforcement Officer positions; and (3)
Redirect enforcement efforts from meter expiration to overtime parking in
time limited spaces and improper parking in residential areas. Mr. Rudy
stated that the Committee also supports the management study presently
included in the Proposed Budget which will review the City's parking
enforcement efforts. Alderman Rudy noted that the recommended increase in
overtime parking fines would generate $115,000 in revenue. The updated
Central Business District parking study would cost $30,000 and the addition
of 5.5 Parking Enforcement Officers would add $54,000 in net cost for the
first year of employing these additional personnel. He emphasized the net
impact of implementing the recommendations of the Committee would be a net
revenue of $31,000 to the City's 1990-91 Budget. (Alderman Esch arrived at
this time.)
Public Works Director David Barber clarified for the Committee that the City
would generate $115,000 in revenue from the recommended fine increase
regardless of whether additional Parking Enforcement Officers are budgeted.
Alderman Wald stated that she would like to see the impact of adding two to
three Parking Enforcement Officers. Alderman Rudy stated that a lesser
number of additional Parking Enforcement Officers would mean the City would
write more tickets, but would not solve the problem involving compliance
with parking laws. He emphasized that it would not provide sufficient
coverage to result in a change in parking patterns.
Alderman Collens moved to add 3.5 Parking Enforcement Officers to the
FY1990-91 Budget. She stated that in making this motion she would like to
see the effect of this addition before a decision is made to add more
personnel. She stated her preference to add personnel gradually, and also
stated her support for the recommended increase in overtime parking fines.
Alderman Rudy emphasized that the Committee will be seeing monthly reports
from the Police Department which will be used to monitor the City's parking
enforcement efforts.
/' .
I
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 12, 1990.......... Page Three
In response to Alderman Juliar, Traffic Engineer David Jennings stated that
there are approximately 350 available parking spaces in the Sherman Avenue
Garage, the Church/Chicago Self Park and the Maple Avenue Parking Lots.
Alderman Juliar questioned whether that number would match with the number
of long term parkers to be relocated by the Corunittee's recommendations.
Alex Sproul estimated that approximately 20% or 440 of the 2,200 metered
spaces are occupied by long term parkers, Mr. Jennings stated that a prior
study had indicated that there were approximately 380 long term parkers
using short term spaces. Alderman Juliar noted that there appeared to be a
pretty good match between the number of available spaces and the number of
long term parkers who could be potentially relocated.
Alderman Rainey stated that it was the concern of the Mayor's Special
Parking Committee to develop a palatable set of recommendations. It was not
the interest of the Committee to generate more revenue. Having listened to
that Committee's deliberations, she stated that she does not believe the
addition of 3.5 Parking Enforcement Officers will address the real problem
Involving long term parking in short term spaces. She suggested that the
City's present parking an coverage of 20% will not be seriously
Impacted by the addition of 3.5 Parking Enforcement Officers. She noted
that, based on the analysis of the Committee, it would appear that an
additional 8 to 9 Parking Enforcement Officers would be needed. However,
the Committee recommended the addition of just 5.5 Parking Enforcement
Officers. Alderman Rainey stated that she would be in favor of waiting
until next year to do the parking study update, emphasizing that she
believes the City will see more of an impact on parking if it waits one
year.
Alderman Collens stated that the City is considering a lot of changes to its
Parking System, i.e., raising fines for overtime parking, and adding
additional Parking Enforcement Officers. She suggested that there is only
so much that the system can absorb at one time and that the City can
evaluate. Alderman Collens emphasized that the City does want to make
parkers behave differently, but stated that she would like to be sure we are
spending and collecting our money in a way which has an impact.
Alderman Rainey stated that as long as the City has an insufficient number
of Parking Enforcement Officers the residential exemption parking districts
remain a joke. She emphasized that the neighborhood parking is just as
important as the Central Business District parking. Alderman Rainey stated
that we do very little on a routine basis to enforce parking regulations in =_
the resident exemption parking districts, and that there are violations
galore in these neighborhoods. Alderman Juliar stated that generally he
would agree philosophically with Alderman Collens that the City should go
gradually. He emphasized that parking has been a continuing problem which
needs forceful action and that he can support the addition of 5.5 Parking
Enforcement Officers. Alderman Rudy stated that the basic issue has always
been coverage of parking enforcement. He stated that the additional 5.5
Parking Enforcement Officers will increase the City's coverage from 20% to
45%.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 12, 1990.......... Page Four
In responso to Alderman Weld, City Manager Joel Asprooth stated that if a
decision wore made to subsequently reduce the number of Parking Enforcement
Officers the City would attempt to do so through attrition or transfer of
employees to vacant positions in other areas of the City. In rooponse to
Alderman Paden, Mr. Asprooth stated that he believes it is more advantageous
to employ full-time Parking Enforcement Officers due to the need for
training and continuity associated with these positions. In response to
Alderman Rainey, Mr. Barber stated that it is being recommended that the
City add five full-time and one part-time Parking Enforcement Officers. He
stated that the part-time position is needed to allow one of the full-time
positions to devote a portion of his time to supervision.
Alderman Each questioned how the City would identify long term parkers who
feed their meters from short term parkers who allow a meter to expire.
Alderman Rudy stated that the City would mark tires to identify long term
parkers. Traffic Engineer David Jennings stated that short term parkers
occupy space for an average of one hour and twenty minutes. He suggested
that chalking spaces every two to two and one-half hours would avoid issuing
fines for overtime parking to parkers with expired meters. Alex Sproul
emphasized that the Committee wants to free up spaces for short term parkers
and that the City can be sensitive to the shopper who utilizes the space
longer than the average time of an hour and twenty minutes.
Alderman Each emphasized her frustration that there are not signs indicating
one hour of free parking at the garage. Mr. Jennings stated that the City
is working with the Chamber of Cormerce to develop signage indicating that
the first hour of parking in the garages is free and also to promote the
parking validation program for the second hour of parking.
Alderman Rainey encouraged the Committee to defeat Alderman Collens' motion
in order that the City can then add 5.5 Parking Enforcement Officers. The
Committee then voted 5-1 against Alderman Collens' motion (Alderman Paden,
Rainey, Juliar, Wold and Esch voting against the motion), Alderman Rainey
then moved to add 5.5 Parking Enforcement Officers to the FY1990-91 Budget,
The Committee voted 5-1 in favor of this motion (Alderman Collens voting
nay). Alderman Juliar then moved to approve the Committee's recommendation
to add $30,000 to the FY1990-91 Budget to update the Central Business
District Parking Study. The Committee voted 4-2 against this motion
(Alderman Paden, Collens, Wold and Each voting nay).
Alderman Paden noted that twice in the last two weeks she has parked in
spaces with broken meters. She requested a report from the Traffic Engineer
regarding this matter.
COMMUNICATIONS:
Response to Bills List Inquiries - The Committee voted 6-0 to approve this
communication.
Fire Department Monthly Report - December, 1989 - Alderman Collens asked for
information on the City's collection experience on false alarms. Police
Chief Ernest Jacobi stated that the Police Department collects this revenue
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 12, 1990.......... Pate Five
and will provide a report to the Committee. Chief Jacobi stated that
subscribers are entitled to three false alarms and then must pay a fine of
$25.00 per false alarm. After eight false alarms, they are assessed a fine
of $50.00 per false alarm. Alderman Rainey stated that it is apparent the
City has experienced dramatic abuses of its Fire Department. She noted that
this month alone there were 16 false alarms at Evanston Hospital. She
stated that the Fire Department has to respond to each of these calls and
that these false alarms have to stop. Alderman Rainey stated that she would
be interested in knowing whether there is support to raise the fine for more
than eight false alarms to a much larger level such as $1,000. Alderman
Rainey also noted that the City's license fee for alarm systems is intended
to ensure the quality of the alarm system.
Alderman Collens stated that she agrees with Alderman Rainey that false
alarms are a real drain on the City's emergency response system. She
suggested that before discussing a change in the City's fine schedule the
Committee receive a report from the Fire Department and perhaps the hospital
about what is being done to resolve this problem. Fire Captain Sam Boddie
stated that there has been extensive renovation at the hospital for the last
year and a half which may have resulted in some of these false alarms. He
noted that the hospital has been forwarding a letter to the Department
explaining the causes of the false alarms. Alderman Rainey stated that a
letter after the fact is not comforting. Alderman Rainey requested that
staff also provide information on the cost to send a vehicle to Evanston
Hospital for a false alarm. She also requested information on the amount of
fines billed to Evanston Hospital and the amount paid during the last year.
The Committee then voted 6-0 to accept this report.
Ashland Avenue Sewer Repair Emergency Purchase - In response to Alderman
Wold, Superintendent of Water and Sewers Richard Figurelli stated that this
project did not include the storm sewer project previously scheduled for
this street. the Committee voted 6-0 to accept this communication.
Sewage Ejector Pump Emergency Purchase - The Committee voted 6-0 to accept
this communication.
Davis Street Paving Protect - The Committee reviewed a memorandum indicating
that this project was scheduled as a Special Assessment for 1990. Alderman
Rainey stated that she would be interested in the comments of the Second
Ward Aldermen regarding this project. Mr. Barber stated that the Minutes of
the Housing and Community Development Act Committee indicated that the
Committee would consider CDBG funding for this project next year. Alderman
Juliar stated that the project had the general support of the CD Committee
but that as the budget was finalized the project was removed from FY1990-91
funding. He stated the Committee did indicate its support for CD funding of
this project in the next year. It was noted that the residents strongly
supported this paving project. Alderman Rainey suggested that before
holding a public hearing on this project as a Special Assessment the
Aldermen of the Second Ward should meet with the residents. Mr. Barber
stated that there were about eight affected property owners. The Committee
agreed to hold over this communication.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 12, 1990.......... Page Six
PURCHASES:
Water Treatment Chemicals - The Committee voted 6-0 to recommend City
Council approval of the low bids for the furnishing and delivery of various
water treatment chemicals at an estimated cost of $162,893.60,
Chanve Orders - Sewer Cleaninv, - The Committee voted 6-0 to recommend City
Council approval of the proposal from National Power Rodding for a total
cost of $52,098 as a non -bid item requiring 2/3 majority vote.
Copier for the Fire Department - The Committee voted 6-0 to recommend City
Council approval of the proposal from Xerox Corporation for a total cost of
$6,712.80.
Hydraulic Rescue Tools - The Committee voted 6-0 to recommend City Council
approval of the proposal from Simon & Simon Inc. for a total cost of $15,862.
ITEMS FOR CONSIDERATION:
Strootlight Report - The Committee agreed to hold over this matter until its
meeting of February 26, 1990.
Docket 32-2A-90: Permit for Garden Fair in Raymond Park - The Committee
voted 6-0 to recommend City Council approval of this permit.
Docket 33-2A--90: Resolution 12-R-90 - ACORN Lease Renewal - The Committee
voted 6-0 to recommend City Council approval of this resolution. Alderman
Wold requested a report regarding the number of tenants and turnover in
these apartment units.
Docket 26-1B-90: Resolution 9-R-90 - Easement at 1839 East Railroad Avenue -
Alderman Rainey stated that she is interested in not establishing an
easement which would exist for perpetuity without an annual review by the
City Council. She recommended that the language in Section 6 of the grant
of easement be amended to read as follows: Grantee shall at all times use
its best effort in connection with Grantee's rights hereunder to cause no
possible interference with the use of the land by the public except as
provided under Section 7 concerninz construction and/or repair work.
Alderman Rainey stated that this alley represents a public right-of-way to
which the public needs access. She stated that she sees no reason for
restricting access unless due to construction or repair. She stated that
she believes this amendment would address the developer's concerns.
Alderman Collens stated that this amendment does not appear to be
inconsistent with the developer's plans. The Committee voted 6-0 to approve
Alderman Rainey's proposed amended language. The Committee then voted 6-0
to recommend City Council approval of the easement.
Docket 34-2A-90: Ordinance 11-0-90 - No Turn on Red - Central Park/Central The Committee voted 6-0 to introduce this ordinance.
Docket 35-2A-90: Ordinance 12-0-90 - Four -Way Stop - Simpson/Asbury - The
Committee voted 6-0 to introduce this ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 12, 1990.......... Pago Seven
Docket 36-2A-90: Ordinance 13-0-90 - Fine for Overtime Parking - Alderman
Collens emphasized that she wanted to clarify for the public that the
Committee is not discussing an increase in fines for expired meters.
Alderman Collens emphasized the Committee is discussing overtime parking
fines which involve meter feedera, not parkers who are delayed five minutes
and whose meters expire. Aldormon Esch and Collens clarified that the
overtime parking violations will be monitored by marking tires. A violation
for an expired meter would still. receive a fine of $5.00. The Committee
then voted 6-0 to recommend introduction of this ordinance.
Docket 251-1OB-89: Resolution 61-R-90 - Acquisition of 1120 Emerson Street -
In response to Alderman Paden, Ansistant City Manager Judith Aiello stated
that the code violations cited for this property involve life safety
issues. These violations include smoke detectors for the tenants, wiring
and light fixtures and floor patching. The Committee then voted 5-1 to
recommend City Council approval of this resolution (Alderman Paden voting
nay).
Docket 10-1A-90: Ordinance 4-0 -90 - Amending, Recycling Service Charges -
Alderman Rainey noted that the January 18, 1990 memorandum to the Committee
on this matter indicated that the City had saved approximately $69,000 in
the first six months of its Recycling Program. She noted that this savings
was due to the City avoiding 290 trips to the landfill. Alderman Rainey
questioned why this savings had not been translated into the annual budget
calculations for this program. David Barber stated that the figures do not
reflect this savings because the savings cannot be counted as income for the
Recycling Budget and because the savings occur in a separate program from
the Recycling budget. Alderman Rainey suggested that adding a lot per month
increase to the fee is not really fair because resident participation in
this program has resulted in expenditure savings of approximately $140,000
per year for landfill costs. Mr. Barber also reminded the Committee that
the net cost calculations provided by the Recycling Consultant did not
contemplate landfill savings. Mr. Barber stated that in preparing the
budget the staff used a six month savings figure because history shows that
there will be some decline in participation. He also stated that the staff
used a conservative estimate based on very limited program experience.
Alderman Rainey stated that she believes this estimate to be way too
conservative. She stated that the addition of the condominium and leaf
recycling programs in the future will continue to direct attention toward
program participation. Alderman Rainey suggested that it would be
appropriate to decrease the appropriation for landfill expenses included in =
the 1990-91 Proposed Budget. Alderman Wold suggested that perhaps the
landfill expenditure savings can be used to offset program costs even if the
annual savings do not amount to twice the six month savings. In response to
a question from Alderman Collens. Mr. Barber stated that the Household
Recycling Program is the only one which impacts on the City's landfill costs
and that the yard waste collection program has already been included in the
Proposed Budget for the Sanitation Department. Alderman Rainey stated that
it is quite clear that the Proposed Budget does not transfer the benefits of
the landfill savings to the Recycling Program. Mr. Barber stated that the
program had been developed with the intention that it be self supporting and
funded with the service fee.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 12, 1990.......... Pago Eight
Alderman Each expressed her interest in seeing this program operate as a
mandatory program. Mr. Barbor stated the City is proceeding with making
this program mandatory after one year of operation as originally intended.
In response to Alderman Rainey, Mr. Barber stated that there are 176
condominium buildings in the city with approximately 3,000 units. He stated
the City is trying to update this list of units and is preparing bid
documents for the condominium collection program. In response to Alderman
Juliar, Mr. Barber stated that the program would be extended to
condominiums, cooperatives, townhouses and rowhouses with four units and
above, which are 757. owner occupied.
Alderman Collens noted that the additional revenue from the proposed 100 per
month increase is $17,000. Alderman Rainey stated that this amount has to
be covered by the savings from the landfill expenditures. Alderman Rainey
then moved to delete the proposed 10f increase from the ordinance. Alderman
Collens stated that she would support this motion, but would rather not take
the proposal to the Council until the Committee receives the report on the
landfill costs associated with the yard waste collection program. The
Committee then voted 6-0 to recommend City Council introduction of this
ordinance as amended to delete the 10t increase. It was noted that the
ordinance recommended for introduction would extend the City`s recycling
service charge of $1.00 per month to condominiums, cooperative apartments,
townhouses and rowhouses which are currently provided trash collection
service at City expense.
Docket ll-IA-90: Ordinance 5-0-90 - Increase in Parking Tax - Alderman
Rainey suggested that the City does not need this tax increase due to the
availability of the $1.375 million dollars. Traffic Engineer David Jennings
stated that the tax applies to university and hospital parking as well as
City lots and garages. City Collector Patrick Casey clarified for the
Committee that there is not an administrative -fee paid to Standard Parking
for collecting the tax revenue at the City garages. The Committee then
voted 6-0 to recommend City Council introduction of this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 241-12A-89: Ordinance 95-0-89 - Parking Restrictions - Maple/
Emerson/University - Alderman Paden noted that people attending funerals at
night or weddings on Saturdays would not be able to park on Maple under the
currently proposed parking restrictions. Mr. Jennings stated that churches
could request a waiver from the parking restrictions for funerals. Alderman
Paden suggested that the City could develop regulations exempting evening
hours from the restriction. She suggested that a restriction prohibiting
parking from 8:00 A.M. to 6:00 P.M. should be considered. Alderman Paden
stated that people may not realize that the parking lots on Maple are
available. Alderman Collens suggested that perhaps Alderman Paden and Mr.
Jennings can meet to discuss her concerns about parking on Maple for evening
funerals or Saturday weddings.
Docket 9-IA-90: Ordinance 3-0-90 - Sale of Real Estate at 100-122 Chicago
Avenue - This ordinance was transmitted to City Council for adoption.
it
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 12, 1990.......... Page Nino
Docket 28-lB-90: Ordinance 9-0-90 - One Way Stop - Weslev/Crain - This
ordinance was transmitted to City Council for adoption.
Docket 29-IB-90: Ordinance 10-0-90 - Green Bay/Harrison Alley - Convert to
Two WaX - This ordinance was transmitted to City Council for adoption.
Docket 292-11B-89: Posolution 80-R-89 - Revenue Transfer to TIF Fund - This
resolution is tabled at the City Council.
OTHER IVISINESS:
Alley Improvement Program - Alderman Wold noted that the City's street
paving program will be completed in approximately two and one-half years.
She suggested that prior to that time she would like staff to look at
developing an alley improvement program. She emphasized that she is not
necessarily talking about an alley paving program but is talking about an
improvement program.
Alderman cold also requested a report from staff explaining why the parking
lot located west of Maple and south of Church is not required to be paved.
Alderman Esch reminded the Committee that the brick street on CTA property
south of Hain Street is available for parkers on Saturdays and Sundays.
There being no further business, the meeting was adjourned at 9:00 P.H.
Respectfully submitted,
Bruce Zimmerman
r
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of February 26, 1990
Members Present: Aldermen Rainey, Colleno, Esch, Wold, Paden, and Juliar
Members Absent: None
Staff Present: Adamus, Aiello, Alexandor, Asprooth, Barber, Burns,
Casey, Z. Edwards, Engol, Fair, Figurelli, Gillespie,
Halford, Jennings, C. Johnson, Roethle, Tonkinson,
Yonker and Zimmerman
Others Present: None
Presiding Official: Alderman Paden, Chairman
Summary of Action:
The meeting was called to order at 6:40 P.M.
MINUTES:
The Committee voted 6-0 to approve the minutes of the Committee's February
12, 1990 meeting as submitted.
City Bills List of February 22. 1990 - Alderman Rainey requested that staff
prepare a memorandum explaining the expenditure in account 400.29900 of
$60.00 to the North Shore Veterinary Clinic for euthanasia. Alderman Rainey
also requested a report explaining the number of vacuum cleaners and the
cost per cleaner for the expenditures in account 510.52000 to Granger Inc.
for vacuum cleaners. Alderman Rainey also requested that staff prepare a
report explaining the two vehicle repairs charged to account 4030.21500.
There being no further questions, the Committee voted 6-0 to recommend City
Council approval of this bills list.
COMMUNICATIONS:
Response to Hills List Inquiries - The Committee voted 6-0 to accept this
communication.
Damaged Parking Meter Report - The Committee voted 6-0 to accept this
communication. Alderman Paden noted that she had observed a damaged meter
on the south side of Davis Street across from the Post Office.
Status Report on Clark Street Viaduct Construction - In response to Alderman
Collens, City ?tanager Joel Asprooth stated that staff is not sure when
construction will resume on this project, but soon hopes to provide a
further communication on this matter to the Committee. Alderman Juliar
thanked Assistant City Manager Judith Aiello and Traffic Engineer David
Jennings for their assistance in addressing parking problems in the areas
adjacent to this project. The Committee voted 6-0 to accept this report.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 26, 1990.......... Page Two
PURCHASES:
1990 Insurance Program - Director of Safety and Risk Management Christopher
Johnson explained to the Committee that the physicians employed by the City
are interns who are insured by the institutions where they practice. They,
therefore, do not carry their own insurance coverage. The Committee then
voted 6-0 to recommend City Counc;l approval of the various lines of
insurance coverage as outlined in the February 16. 1990 memorandum at a
total estimated cost of $174,887 with an additional projected cost of
$20,500 for doctor's malpractice coverage for the second half of the fiscal
year.
1990 Material Inspection and Testing Services - The Committee voted 6-0 to
recommend City Council approval of the low proposal from Soil and Material
Consultants, Inc. for an estimated cost of $11,519.75.
Chairs for Fire Department - Alderman Rainey noted that the proposed
purchase would involve the City paying for 21 chairs and receiving an
additional 11 chairs free from the vendor. Alderman Rainey moved to amend
this purchase to include the purchase of 14 chairs by the City at a cost of
$299 with the City receiving an additional seven chairs free from the
vendor. She stated that the proposed purchase recommends that the City
receive more chairs than are needed. She noted that there are generally 26
firefighters on duty at one time. Alderman Juliar questioned whether the
same deal applies in terms of the purchase price if the City buys 14 chairs
instead of 21. City Purchasing Agent Kevin Fair stated that the vendor has
indicated that they are not willing to extend the offer if the City
purchases less than 21 chairs. City Manager Joel Asprooth suggested that'
the Committee hold over this purchase and encumber funds with the
understanding that the Committee intends to buy some number of chairs for
the Fire Department. In response to Alderman Juliar, Assistant Fire Chief
Burns stated that the Department had contacted other vendors who indicated
that they were not able to match the deal offered in the proposed purchase.
He also emphasized that the Department has a two year program to replace its
furniture, touch of which is in poor condition. The Committee then voted 6-0
to hold over this purchase for additional information.
Four Stairmasters for the Fire Department - the Committee voted 6-0 to
recommend City Council approval of the proposal from Randal Sports Medical
Products, Inc. for a cost of $9,360 as a non -bid item requiring 2/3 majority
vote.
Optical Emitters for the Fire Department - The Committee voted 6-0 to
recommend City Council approval of the proposal from Roger L. Brown Sales
Agency for a cost of $13.694.76 as a non -bid item requiring 2/3 majority
vote.
Three Call Check Units for the Police Department - The Committee voted 6-0
to recommend City Council approval of the proposal from Dictaphone
Corporation for a total cost of $15,600 as a non -bid item requiring 213
majority voto.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 26, 1990.......... Page Three
Four Mobile Data Terminals for the Police Department - The Committee voted
6-0 to recommend City Council approval of the proposal from Mobile Data
International for a total cost of $17,972 as a non -bid item requiring 2/3
majority vote.
RidinF, Mower for Parks Department - The Committee voted 6-0 to recommend
City Council approval of the low bid from Perma Lawn Inc. at a total cost of
$10,695.
Two Traffic Signal Preemption Devises - The Committee voted 6-0 to recommend
City Council approval of the proposal from Roger L. Brown Sales Agency, Inc.
at a total cost of $9,100 as a non -bid item requiring 2/3 majority vote.
ITEMS FOR CONSIDERATION:
Streetlight Report - Alderman Wold moved for approval of the Subcommittee's
report. The Committee then called on Shera Buyer. Ms. Buyer stated that
she resides in the 500 block of Hinman. Approximately three weeks ago,
while coming home from work between 7:30 and 8:00 P.M., she stated that she
was mugged and robbed while unlocking the door to her courtyard apartment
building. She stated that the police responding to this incident led her to
believe that insufficient streetlighting is one reason for crime in her
neighborhood. Ms. Buyer submitted to the Committee a petition with the
names of 45 residents, indicating their concern over lighting levels. She
stated that the streetlights, in her opinion, are completely inadequate and
that the City needs to make the streets less inviting to criminal activity.
Alderman Paden informed the Committee that the statement at the top of the
signed petition reads as follows: "I believe the current streetlights are
inadequate. The streets in my neighborhood are too dark at night. I
believe better lighting is crucial if we are to reduce crime in the area."
Alderman Paden noted that the people signing this petition generally reside
in the area of the 500 block of Hinman.
A resident of the 2400 block of Payne Street then addressed the Committee.
She stated that the recently installed lights provide less lighting than the
old ones. She stated that the street lighting is just impossible. Alderman
Paden requested that the Traffic Engineer prepare a report on the street
lighting levels at these two locations: the 500 block of Hinman and the 2400
block of Payne. She suggested that the Committee have future discussions on
this issue. Alderman Esch suggested that the lighting levels on the 10
blocks surveyed by the Subcommittee are not sufficient. She suggested that
the streets are extremely dark. Alderman Collens stated that the 10 blocks,
which were the subject of the Subcommittee's past study, met the lighting
levels established in 1979 by the City Council. Alderman Collens stated
that the replacement of the streetlight system would cost millions of
dollars. She also suggested that there is no realistic way that the City is
going to be abl:z to install lights on the street which will light all of the
courtyard buildings. Alderman Collens suggested that the City keep working
on improvements that it can accomplish given the existing lighting
fixtures. Alderman Collens also clarified that there are no current
locations scheduled for the installation of new fixtures and lights.
Alderman Rainey requested that the City Manager provide a printout on crime
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 26, 1990.......... Page Four
incidents in the neighborhood around the 500 block of Hinman. City Manager
Joel Asprooth stated that the current reports provide information on all
incidents, but do not group the incidents by area of the city. Alderman
Rainey stated there was no need to send her this information again. Traffic
Engineer David Jennings clarified that the 500 block of Hinman presently has
the 175 watt bulbs which are a higher wattage than many other residential
streets in the community. He also suggested that the 500 block of Hinman
did not provide an appropriate location for the installation of alley
lights. In response to Alderman Each, Mr. Asprooth stated that the location
of streetlight fixtures was based on an engineering study which utilized
criteria established by the City Council Streetlight Committee.
Alderman Rainey noted that there had been a lack of City Council interest in
the recent deliberations of the Streetlight Subcommittee. She stated that
the Subcommittee agreed that any further deliberations on streetlights
should be conducted by the Administration and Public Works Committee.
Alderman Rainey summarized the four recommendations of the Subcommittee
which include the following: (1) Use the pilot program funding to convert
all 100 watt lights in the ten test blocks to 175 watts; (2) Use the
remainder of the pilot program funding to accelerate the group relamping
program which is already in place. The Subcommittee proposes to complete
the city-wide relamping project by the end of FY1990-91; (3) Add an alley
light at City expense along Grey Avenue north of Brummel Street; and (4)
Develop tree trimming guidelines to increase the amount of light reaching
the street. The Committee noted that it would be receiving additional
information from the Traffic Engineer on the two locations discussed this
evening. There being no further comments, the Committee voted 6-0 to
recommend City Council approval of the Subcommittee's recommendations.
Docket 42-2B-90: Resolution 14-R-90 - Lease of 1817 Church Street - The
Committee voted 6-0 to recommend City Council approval of this resolution.
Docket 43-2B-90: Ordinance 14-0-90 - Revision to Parking Fines - Alderman
Rainey questioned whether any of the violations listed on the February 26,
1990 memorandum on this matter allow for vehicles to be towed. Traffic =
Engineer David Jennings stated that towing is included in a separate section
of the City Code and stated that he is not aware that any of these
violations involve a tow. Alderman Rainey suggested that illegal parking in
front of any hydrant at any location in the city should be considered a tow
zone. Alderman Collens questioned what kind of signage would be required
should the City establish such tow zones. City Manager Asprooth suggested
that staff return to the Committee with a report on tow zones and signage.
There being no further comments, the Committee voted 6-0 to recommend City
Council introduction of this Ordinance.
Docket 44-2B-90: Ordinance 19-0-90 - No Parking on Ashland/Central/Lincoln -
The Committee voted 6-0 to recommend City Council introduction of this
Ordinance.
Docket 45-2B-90: Ordinance 20-0-90 - Loading Zone Harr ison/Hartrev - The
Committee voted 6-0 to recommend City Council introduction of thin Ordinance,
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
February 26, 1990.......... Pago Five
Docket 46-2B -90: Ordinance 21-0-90 - Loading Zone Darrow/Simpson - Alderman
Paden noted that Alderman Washington is requesting this matter be held
over. She stated that Alderman Washington is currently discussing this
Issue with Mr. Ramy. The Committee agreed to hold over this Ordinance.
.ITEMS PREVIOIJ.,i.y CONSIDERED:
Docket 241-17A-89: Ordinance 95-0-89 - Parking Restrictions - Maple/
Emerson/Univ"C_ itY - The Committee voted 6-0 to recommend City Council
approval of this amended Ordinance prohibiting parking between 8:00 A.M. and
6:00 P.M. daily except Saturdays, Sundays and national holidays on Maple
Avenue between Emerson and Clark and on Clark between East Railroad and
Benson.
Docket 10-1A-90: Ordinance 4-0-90 - Amending Recycling Service Charges - The
Committee voted 6-0 to recommend City Council approval of an amended
Ordinance which would maintain the present recycling service charge of $3.00
per quarter, add condominiums, cooperative apartments, townhouses and
rowhouses, which are at least 75% owner occupied as eligible for the charge
and would also define coach house or carriage house as a separate
structure.
Docket ll-IA-90: Ordinance 5-0-90 - Increase in Parking Tax - This Ordinance
was transmitted for City Council approval.
Docket 34-2A-90: Ordinance 11-0-90 - No Turn on Red - Central Park/Central -
This Ordinance was transmitted for City Council approval.
Docket 35-2A-90: Ordinance 12-0-90 - Four -Way Stop - Simpson/Asbury - This
Ordinance was transmitted for City Council approval.
Docket 36-2A-90: Ordinance 13--0-.90 - Fine for Overtime Parking - This
Ordinance was transmitted for City Council approval.
There being no further business, the meeting was adjourned at 7:28 P.M.
Respectfully submitted,
Bruce Zimmerman
Is
Members Present:
Members Absent:
Draft Not Aonroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of March 12, 1990
Aldermen Esch, Paden, Collens, Wold, Rainey
Alderman Juliar
Staff Present: Adamus, Aiello, Alexander, Asprooth, Barber, DiCanio,
Dittmer, Z. Edwards, Fair, Figurelli, Franchi, Gillespie,
Jennings, C. Johnson, Logan, Olkowski, Roethle, Shonk,
Tonkinson, Wirth, Witt, Wolinski, Zendell and Zimmerman
Others Present: Alderman Morton, Ned Lauderbach, Commonwealth Edison
Franchise Committee
Presiding Official: Alderman Esch, Chairman
Summary of Action:
The meeting was called to order at 7:35 P.M.
MINUTES:
The Committee voted 4-0 to approve the minutes of the Committee's February 26, 1990
meeting as submitted.
CitV Bills List of March 7, 1990 - Alderman Collens noted a number of expenditures
for thu purchase of photographic film throughout the bills list. She requested
that staff prepare a report on the feasibility of consolidating film purchases into
one annual purchase. Alderman Wold requested a report explaining how many people
could be vaccinated with the 15 vials of flu vaccine purchased for $348.75 and
charged to Account 645.22900. Alderman Paden requested a report on what furniture
is being cleaned through the expenditure of $424.00 charged to Account 214.28300.
There being no further questions, the Committee voted 4-0 to recommend City Council
approval of the March 7, 1990 City Bills List.
COMMUNICATIONS:
Parking Lot Paving Requirements - The Committee voted 4-0 to accept this
communication.
Fire Department Response to False Alarm Questions - Alderman Collens noted that
this communication was prepared in response to questions from Alderman Rainey. She
suggested that the communication be held until Alderman Rainey is in attendance.
Alderman Paden requested an explanation of the calculation of the billing amounts
to Evanston Hospital for false alarms in 1988 and 1989. The Committee agreed to
hold over this communication.
Response to Bills List Inquiries - The Committee voted 4-0 to accept this
communication.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 12, 1990.......... Page Two
Report on Tow Zones - The Committee agrryed to hold over this communication. It was
noted that this communication responded to a question raised by Alderman Rainey.
Fire Department Monthly Report - January. 1990 - The Committee voted 4-0 to accept
this communication.
Commonwealth Edison Task Force Response - Alderman Collens stated that the report
provides information which will be very useful to the Committee and Council.
Alderman Wold asked whether the Task Force needs the authorization of the Committee
to proceed in preparing a Request for proposals for the preliminary consultant
study. Ned Lauderbach, a member of the Task Force, then addressed the Committee.
Mr. Lauderbach thanked the Committee for recommending City Council approval of the
preliminary consultant study. He stated that the Task Force is prepared to proceed
with the development of a Request for Proposals. The Committee then voted 4-0 to
authorize the Task Force to prepare the Request for Proposals and requested that
the Task Force return to the Committee for approval of the Request for Proposals.
In response to Alderman Esch, Mr. Lauderbach explained that Wheeling Power refers
to the transmission of power through the distribution system. City Manager Joel
Asprooth notea that a legal opinion from the Northwest Municipal Conference is now
available and will soon be sent to the Committee. The Committee thanked the Task
Force for completing a great deal of work in preparing this report.
Health Insurance Consultant Report - In response to Alderman Collens, Personnel
Director Judith Witt explained that a Section 125 premium conversion plan would
allow employee health insurance contributions to be deducted from pay prior to
taxes. City Manager Asprooth stated that employee pension contributions are
currently deducted in this manner according to State law. He stated that a similar
deduction for health insurance has to be studied further. The Committee then voted
4-0 to accept this communication.
Lease of Lot #27 to U.S. Post Office - Alderman Collens noted that the signage in
this parking lot is confusing and requested that staff review this signage. In
response to Alderman Paden, City Traffic Engineer David Jennings stated that he
assumes that the lease would run for more than one year. Alderman Paden stated
that she wants to be sure that sufficient parking spaces are available for patrons
in the area around this lot. She requested that staff prepare a report six months _
following implementation of this lease. The Committee then voted 4-0 to direct E
staff to prepare a lease for City Council approval. -
PURCHASES:
Chairs for Fire Department - In response to Alderman Collens, City Manager Asprooth �-
stated that the savings from this proposed purchase would be allocated to the --
Library project. The Committee then voted 4-0 to recommend City Council approval
of the low bid from Sears Roebuck & Company for a total cost of $4,186.00.
Arts and Recreation Magazine Production Services - Purchasing Agent Kevin Fair -
clarified that the low bid for typesetting should read $6,720 instead of the $6,120
included in the purchase report. Alderman Collens noted that the proposed purchase
included only five issues of the magazine instead of the usual six issues published -
each fiscal year. Arts Council Director Joe Zendell explained that the City's
current $20,000 annual grant from Baxter expires at the end of the current fiscal -
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 12, 1990.......... Page Three
year. Director of Parks. Recreation and Forestry Don Wirth stated that, because
the City only has money to fund five issues in the current fiscal year, this
proposed purchase only includes five issues for publication through the end of
FY1990-91. Recreation Public Information Specialist Martha Logan clarified for the
Committee that there was one forty page issue published last year, while the rest
were thirty-six page issues. She noted that the proposed purchase for FY1990-91 is
balled on thirty-six page issues. The Committee then voted 4-0 to recommend City
Council approval of the low bid from General Printing Company for typesetting
services at a total estimated coat of $6,720.00 and the low bid from International
Lithographers for printing at a total estimated annual cost of $75,550.00 for a
total purchase of $82,270.00. (Alderman Rainey arrived at this time.)
Lovelace Park Soccer Field - The Committee voted 5-0 to recommend City Council
approval of the low bid from Turf Care Landscape for a total cost of $43,000.00.
Lovelace Park Soccer Field Irrixation System - The Committee voted 5-0 to recommend
City Council approval of the low bid from Halloran & Yauch at a total cost of
$9,880.00.
Special Assessment #1379 - Poplar Avenue Improvements - The Committee voted 5-0 to
recommend City Council approval of the low bid from J. A. Johnson Paving at a total
estimated cost of $210,341.35.
Three Mini -Vans - Alderman Rainey stated that Evanston Neighbors at Work has
previously leased vans from the City for their minor repair and paint program. She
noted that the agency is in dire need of vans, but that none are currently
available for leasing from the City. Acting Superintendent of Fleet Services Lou
Dittmer stated that the City had previously leased used vans to the agency. He
stated that the two mini -vans scheduled for trade-in under this purchase do operate
but would need to be checked prior to the City agreeing to lease the vehicles.
Public Works Director David Barber stated that the proposed purchase price on the
report represents a gross purchase price and does not reflect revenue from the
trade-in of the mini -vans. Alderman Rainey moved that the two vans scheduled to be
traded in instead be considered for leasing to Evanston Neighbors at Work for their
minor repair and paint program. The Committee then voted 5-0 to direct staff to
assess the possibility of leasing these trade-ins to Evanston Neighbors at Work.
The Committee also voted 5-0 to recommend City Council approval for the utilization
of the State contract for the purchase of three mini -vans from Jack Stoldt Inc. at
a total cost of $37,736.07. Mr. Barber stated that staff would prepare a report on
the leasing of these vehicles to Neighbors at Work.
One Crew Cab Pickup Truck - The Committee voted 5-0 to recommend City Council
approval of the utilization of the State contract for the purchase of one crew cab
pickup truck from Friendly Chevrolet at a total cost of $14,347.00.
Church Street Boat Ramp Dredging, - Alderman Rainey stated that the Committee should
note that the dredging method included in the proposed purchase will produce
considerable savings over previously used methods for dredging. The Committee then
voted 5-0 to recommend City Council approval of a one -month rental of one excavator
and one wheel loader from Case Equipment Company at a total cost of $10,470.00.
ff
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 12, 1990.......... Page Four
Garden Park Redevelopment - The Committee then called on Joyce Hutchinson, a
resident in the 500 block of Sheridan Square. Ms. Hutchinson stated that she has
several concerns over the proposed redevelopment of this park. Her concerns
included the proposed replacement of a sign which she believes is not in disrepair,
the location of a tot lot in relation to lakefront riprap, and the need for more
frequent mowing of this park. Ms. Hutchinson stated that there is a new tot lot
located one block west of this area. She stated that Garden Park is an adult
recreation area and that mostly adults live in the immediate neighborhood around
the park. She also stated that sho and two other citizens have offered to donate
money to pay for flowering shrubs in the park. She stated that City
representatives had indicated that these contributions were not necessary.
Alderman Rainey suggested that this purchase be held over for the Aldermen of the
Third Ward to discuss this matter with neighbors and representatives of the Parks
Department. Superintendent of Parks Bill DiCanio stated that the proposed
development of this park was based on the majority of those neighbors providing
input at the neighborhood meetings concerning this park. The Committee agreed to
hold over this purchase.
Heavy Duty Truck Lift - The Committee voted 5-0 to recommend City Council approval
of the purchase of one heavy duty truck lift from Illinois Truck and Equipment
Company at a total cost of $63,925.00 as a non -bid item requiring 2/3 majority vote.
Water Treatment Chemicals - The Committee voted 5-0 to recommend City Council
approval of the second low bidder. Hydrite Chemical Corporation, to provide liquid
chlorine to the City at a cost of $356 per ton.
ITEMS FOR CONSIDERATION:
Docket 55-3A-90: Separate Collection of Yard Waste, - Alderman Collens suggested
that the Committee schedule a special meeting to discuss this program. She
emphasized that this program is of great importance and suggested the need for
input from all Aldermen. The Committee agreed to schedule a special meeting at
7:00 P.M. on April 2, 1990 to consider the separate collection of yard waste.
Alderman Collens requested information on the alternatives to the recommendations
included in the report. Public Works Director David Barber stated that the City
Council had previously directed that City personnel be used for the collection of
yard waste so staff had not evaluated the use of a contractual service. Ile stated
that other alternatives either involved the addition of overtime expenditures or
additional personnel and that the evaluation of these alternatives had been
limited. Mr. Barber also clarified that under the new law going into effect in
July of 1990, neither residents nor municipalities can mix yard waste with general
garbage and landfills are also prohibited from accepting yard waste.
Docket 56-3A-90: Resolution 15-R-90 - Statement of Intent - HealLh Insurance
In[overnmental Pool - The Committee voted 5-0 to recommend City Council approval
of this resolution.
Docket 57-3A-90: Resolution 16-R-90 - Designating Signatories for Senior Citizen
Taxicab Subsidy Account - The Committee voted 5-0 to recommend City Council
approval of this resolution.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 12, 1990.......... Page Five
Docket 58-3A-90: Ordinance 6-0-90 - Traffic Control - Wesley/Lee - The Committee
voted 5-0 to recommend City Council introduction of this ordinance.
Docket 46-2H-90: Ordinance 21-0-90 - Loading, zone - Darrow/Simpson - Alderman
Morton then addressed the Committee stating that there is a grocery store located
at this intersection as well as a bus stop. She stated that there is not suitable
space for the bus stop as well as for dQlivery trucks to park along Simpson.
Alderman Morton stated that drivers on Darrow do not have adequate visibility at
that intersection when the trucks are parked on Simpson. She stated that this
proposed ordinance came about due to her pnrsonal concern over the safety of
children on the school bus. Alderman Horton suggested that a potential solution
would be a requirement that smaller trucks park on Darrow to deliver their goods to
the grocery store. Alderman Esch suggested that perhaps it would be possible to
relocate the bus stop to another intersection. Alderman Morton emphasized that she
does not mind the trucks parking in front of her house on Darrow. Alderman Paden
stated that Alderman Washington has requested that this matter be held over to
allow the owner of the grocery store, Mr. Ramy, to address the Committee. The
Committee agreed to hold over this matter.
Docket 59-3A-90: Ordinance 23-0-90 -- Sale of 1815 and 1817 Lamar Avenue - Alderman
Paden noted that Alderman Washington is requesting that the City advertise this
sale of property in area newspapers in addition to local newspapers. Alderman
Rainey noted that vacant lots often create problems involving litter and overgrown
weeds. She suggested that the contract for this sale of City property require the
buyer to commit to commencing construction within 180 days or some other reasonable
time frame. The Committee agreed with Alderman Rainey's suggestion and directed
staff to pursue using the language suggested by Alderman Rainey. Staff was also
directed to advertise this sale on a broad scale. The Committee then voted 5-0 to
recommend City Council introduction of this ordinance.
COMMUNICATIONS:
Fire Department Responses to False Alarm Questions - Alderman Rainey stated her
belief that she does not think Evanston Hospital is doing anything to reduce the
number of false alarms. She suggested that there is a need for a system whereby
the hospital can cancel the Fire Department's response when a false alarm occurs.
Alderman Collens stated that she believes it is appropriate for the hospital to
take steps to limit alarms. She suggested there may also be a need to consider an
increase in the fines for false alarms. Alderman Collens noted that the vehicle
response costs included in the memo include the fixed costs of personnel. She
emphasized that reducing false alarms would not necessarily save the amount
included in the memorandum. Alderman Rainey suggested that the real cost of the
false alarms is the time spent in responding to false alarms when this equipment
-
and personnel are needed for another alarm. Alderman Rainey praised the Fire
Department's monthly report and noted that there are other institutions which do
call the Fire Department and cancel responses when false alarms occur. Alderman
Rainey stated that if the hospital is making an effort to reduce false alarms it is
not successful. She stated that the City will need to consider higher fines if
this rate of false alarms continues. She emphasized that all she is asking for is
a system for cancelling the Eire Department's response when false alarms occur.
Alderman Wold stated that she agrees with Alderman Rainey but emphasized that it
would take some time for hospital personnel to evaluate an alarm to determine
TffF
r=
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
March 12, 1990.......... Page Six
whether it is a false alarm. Alderman Collens suggested that the City should
monitor these alarms on an ongoing basis due to the number of false alarms at the
hospital.
Fire Captain Sam Boddie then addressed the Committee, stating that the Orrington
Hotel does have a system for cancelling Fire Department responses to false alarms,
He stated that after an alarm Is activated within the hotel, hotel personnel have
three minutes to determine whether the alarm is false prior to the activation of a
full alarm, which is received by the Fire Department. Alderman Rainey emphasized
that this is a concern of here that she will continue to monitor, Captain Boddie
also mentioned that the Fire Department presently only sends a single engine to
alarms at the hospital instead of Its normal response of two engines and a truck.
He stated that this is due to the close proximity of Station 1/3 to the hospital and
the high number of false alarms at the hospital. There being no further comments,
the Committee voted 5-0 to accept this communication.
ITEMS PREVIOUSLY CONSIDERED:
Docket 43-2B-90: Ordinance 14-0-90 - Revision to Parking Fines - This ordinance was
transmitted to City Council for approval.
Docket 44-2B-90: Ordinance 19-0-90 - No Parking on Ashland/Central/Lincoln - This
ordinance was transmitted to City Council for approval.
Docket 45-2B-90: Ordinance 20-0-90 - Loading Zone Harrison/Hartrev, - This ordinance
was transmitted to City Council, for approval.
There being no further business, the meeting was adjourned at 9:00 P.K.
Respectfully submitted,
Bruce Zimmerman
,I . 0
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of March 26, 1990
Members Present: Alderman Esch, Rainey, Collens, Wold, Paden
Members Absent: Alderman Juliar
Staff Present: Adamus, Aiello, Asprooth, Barber, Boddie, Brooks,
Burns, Ceplecha, Dittmer, Z. Edwards, Fair, Figurelli,
Franzen, Jennings, Lufkin, Olkowski, Rubin, Silkaitis,
Tonkincon and Zimmerman
Others Present: Alderman Morton, William Abolt, Executive Director,
Solid Waste Agency of Northern Cook County; David
Ellis, Vice President, Evanston Firefighter's
Association Local 11742, IAFF
Presiding Official: Alderman Esch, Chairman
Summary of Action:
The meeting was called to order at 7:34 P.M.
MINUTES:
Alderman Collens clarified that in requesting information on the purchase of
photographic film at the last Committee meeting, she was most interested in
what price would be yielded from competitively bidding this purchase. The
Committee voted 5-0 to approve the minutes of the Committee's March 12, 1990
meeting as submitted.
Docket 76-3B-90: Ordinance 28-0-90 - Interim Project Use Agreement/SWANCC -
Alderman Rainey clarified that SWANCC is the 28 member organization
established for the purpose of developing a balefill in the Bartlett area.
The Committee then called on Mr. William Abolt, Executive Director of
SWANCC. Mr. Abolt stated that the new balefill is a critical part of the
solid waste plan for this metropolitan area. He stated that the balefill
has been approved by both the State and the County and is now being reviewed
by the Army Corps of Engineers. Mr. Abolt stated that in 1988, member
communities signed agreements establishing SWANCC. These agreements =
provided $7.5 million in short term financing for the Agency. Mr. Abolt
explained that the Agency is not yet able to issue long term debt and,
therefore, has evaluated alternatives for continued financing of the Agency
and the implementation of the balefill. lie explained that the Agency had
developed a plan under which a new short term note issue would be sold in an
amount not to exceed $16.25 million. The proceeds from this issue would be
used to refinance the existing short term debt to complete the acquisition
of the balefill property and pay the interest on the new short term
borrowing. Mr. Abolt also stated that the plan includes funding of the
operation of the Agency by oceans of equity contributions from each of the
member communities in a total amount of $1.4 million per year. It was noted
that proposed Ordinance 28-0-90 would implement Evanston's participation in
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Minutes of 3/26/90 . . . Page 2
this financing plan. Mr. Abolt stated that to date 21 of the 28 member
communities have passed the ordinance and that two member communities have
indicated they may not pass the ordinance. Mr. Abolt stated that the net
result of this plan would be that beginning on May 1, 1990, the City's
annual cash payments in support of the Agency would decline by 18% from the
prior plan, but that the City's debt exposure will increase by approximately
2 1/2 times the prior amount. The agency anticipates that this debt
obligation will bu relieved by issuance of long-term bonds. Mr. Abolt
stated that the agency anticipates returning to member communities in the
fall with a long-term financing plan.
Alderman Collens moved that the Committee recommend introduction of this
ordinance and suspension of the City Council rules to adopt this ordinance
this evening. The Committee voted 5-0 to approve this motion.
Cite Bills List of March 22, 1990 (FY1989-90) - Alderman Rainey requested a
staff report explaining why expenditures for January boots were divided
between Account 400.29900 and 452.22900. Alderman Collens noted that there
was an expenditure in Account 642.22900 for a physician at the homeless
clinic and requested a report on the nature of this expenditure. Alderman
Paden requested a report on the expenditure in Account 651.34500 for a
funeral director's license. In response to questions from Alderman Esch.
staff stated that a report would be provided on the status of the City's
line of credit with Northwestern University. There being no further
questions, the Committee voted 5-0 to recommend City Council approval of
these bills.
City Bills List of March 22. 1990 (FY1990-91) - Alderman Rainey requested a
report on the expenditure in Account 1100.40200 to Carol Linden Rhode
concerning the Thomas case. Alderman Rainey also noted that there was a
pattern of credits appearing on page 24 of the bills list and appearing in
Account 4020.32400. She requested an explanation of these credits.
Alderman cold asked for a report explaining the expenditure of $100 in
Account 160.04007 for a payment of a fine to Alice Ziegler. There being no
further questions, the Committee voted 5-0 to recommend City Council
approval of this bills list.
COMMUNICATIONS:
Lease of Van to Evanston Neighbors at Work - The Committee acknowledged
receipt of a communication indicating that the City had allocated $15,000 in
Community Development Block Grant funds to Evanston Neighbors at Work to be
used either for the purchase or lease of two vans for the minor repair and =
paint program. The Committee also acknowledged receipt of a communication
from staff indicating that the City had a used van available for either
lease or purchase by Evanston Neighbors at Work for the cost of $1,000. It
was noted that Evanston Neighbors at Work would need to decide which
approach it would take in the coming year to provide vans for its programs.
Staff was directed to inform Evanston Neighbors at Work of the availability
of the City used van.
ADMINISTRATION AND PdOLIC WORKS COMMITTEE
Minutes of 3/26/90 . . . Pago 3
Report on Tow Zones - Alderman Rainey noted that in neighborhoods where
there is a shortage of curb parking, vehicles are frequently parked in front
of fire hydrants. Instead of using signage to indicate that the area
adjacent to hydrants is a tow zone, Alderman Rainey suggested the use of
either a stencil on the street or a marking along the curb to indicate the
tow zone. In response to Alderman Collens. City Manager Joel Asprooth
stated that hydrants presently are not tow zones. The Police would have to
declare a vehicle parked adjacont to a hydrant as a hazardous vehicle prior
to it being towed. Alderman Rainey stated that she does not want people
towed, but also does not want people parking in front of fire hydrants. She
expressed her interest in a preventive measure, such as notification of
parkers that the hydrant is a tow zone. Mr. Asprooth stated that staff will
evaluate curb marking as a potential means of notifying packers. In
response to Alderman Rainey, Fire Chief Brooks stated that it is a problem
for the Fire ➢epartment when cars park adjacent to hydrants. It was noted
that there are approximately 1,200 fire hydrants located in Evanston.
Alderman Rainey requested that staff pursue options concerning the treatment
of these vehicles as dangerous vehicles and using curb markings for
notification. The Committee agreed to hold over this matter for further
consideration.
Response to Bills List Inquiries - The Committee voted 5-0 to accept this
communication.
Response to Committee Ouestions on Fire Service - Alderman Collens stated
that the communication from staff addressed the questions raised
previously. She questioned what would be the next step taken by the
Committee relative to this issue. Alderman Esch stated that she believes
the efficiency of the jump system is the underlying question. Aldermen cold
and Paden stated that they have no questions at this time regarding this
matter. Alderman Rainey stated that she also has no questions, but does
have some comments and is concerned about the time.
Alderman Esch stated that she remains concerned about the time which elapsed
prior to treatment of the injured individual at the 605 Asbury fire. She
suggested that it took at least 16 minutes from the time the person exited
the building until this person arrived at the hospital and suggested that
this was too long. Alderman Esch also suggested that it is possible for
someone to have suffered an injury that would not be readily apparent from
just observation. ➢eputy Chief Burns stated that paramedics do not
transport individuals until they are stabilized and treatment is completed.
He emphasized that that is the purpose of the paramedic program. Deputy
Chief Burns also stated that the individuals treating this victim were not
in fire coats and helmets. He stated that he had the option of bringing an
ambulance from Station Ill, but chose to bring the ambulance from the fire
scene at Ashland because it was closer. David Ellis, Vice President of the
Local IAFF Union, stated that this issue is critical and that the Union is
concerned about how long it takes to start treatment of an injured person.
Alderman Esch stated that, contrary to information provided by staff, Mt.
Prospect does not operate a jump company system. Chief Brooks responded 'E
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Minutes of 3/26/90 . . . Page 4
that as stated in the March 21, 1990 memorandum Mt. Prospect responds to
fire and emergency service calls with two personnel on a fire engine and two
on an ambulance. Alderman Esch stated that she is interested in
establishing that the current system provides the kind of service that this
city needs. Ald. Esch asked whether this is a problem of dollars. Mr.
Asprooth stated that the City is attempting to provide the right service at
the least cost. He emphasized that resources are a factor in any service
issue. In response to Alderman Esch, Mr. Asprooth stated that he does not
think the City is providing an inadequate service or is leaving any portions
of the city bereft of service. Mr. Asprooth stated that there are problems
which occur whenever there is a change in any service system and that the
Department is trying to implement the best and most efficient system. Mr.
Asprooth stated that as indicated in the memorandum the problems experienced
at the fires addressed by the Committee were not due to the system but
rather were due to the Department's response.
Alderman Rainey stated that she is interested in whether there are
communities that operate the same or similar systems as that used by
Evanston. Alderman Collens stated that she does not understand the interest
in clarifying what other communities do and emphasized her belief that what
matters is what works in Evanston. Alderman Rainey stated that she is
interested in knowing Whether some communities which previously used a jump
company response no longer use that type of system. Mr. Ellis then
addressed the Committee, stating that if the Union can obtain the necessary
information, it can demonstrate a dramatic increase in response time and
down time due to the jump system. There being no further discussion, staff
was directed to obtain further information from communities which use the
Jump company system.
Fire Department Monthly Report - February, 1990 - The Committee voted 5-0 to
accept this communication.
Renovation of Warehouse
Alderman Rainey. Director
is a device that can be
that the City has to have
effectively use such a
communication.
PURCHASES:
- 1839 East Railroad Avenue - In response to
of Building Operations Max Rubin stated that there
used to locate underground tanks. He emphasized
an idea where these tanks are located in order to
device. The Committee voted 5-0 to accept this
Contract Extension for Senior Citizen Subsidized Taxicab Program - The
Committee voted 5-0 to recommend City Council approval of a six-month
extension of the contract with Best Taxicab.
Flea twood/Jourdain Electrical Work - The Committee voted 5-0 to recommend
City Council approval of the bid from LeRoy L. Young Electric for a total
cost of $10,950.
Yard Waste Disposal Bags - In response to questions from Alderman Collens,
Public Works Director David Barber stated that "City of Evanston" will be
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Minutes of 3/26/90 . . . page 5
printed on the bags and that due to the bulkiness of the 25 bag pack, staff
is recommending bags be sold in packs of five. Mr. Barber emphasized that
the printing on the bags will serve as an indication that the bags meet the
City of Evanston's specifications. Mr. Barber stated that most communities
do print their names on yard waste collection bags. He emphasized that the
City of Evanston would not pick up Wilmette bags located in Evanston,
because the sale of Evanston bags is intended to support the City of
Evanston's collection program. There being no further questions, the
Committee voted 5-0 to recommend City Council approval of the low bid from
Union Camp Corporation for a total cost of $84,787.20. Alderman Rainey then
emphasized that this approval should not be interpreted as anything more
than an indication that the City is buying this number of bags and is not
approving the yard waste recycling program at this time.
Condominium Refuse Recyclinr. Collection - In response to Alderman Collens,
Mr. Barber stated that Active Service will not be picking up yard waste at
condominiums. He stated that yard space at condominiums tends to be
relatively small and that tho City will pick up this yard waste as long as
it is placed in the appropriate bags. Mr. Barber explained that there will
be a red bin provided for each unit within the buildings. There will also
be a dumpster location at each building with different bins for glass,
newspaper and cans. He stated that the buildings with a smaller number of
units may have sufficient space in which residents may be able to place
their red bins outside without use of a building dumpster. Mr. Barber also
explained that even if the City were to implement once per week garbage
collection by City crews, this contract would still call for two garbage
collection pickups for condominiums. He emphasized that many condominiums
lack sufficient space for the number of dumpsters that would be required for
once per week garbage collection. Alderman Collens stated that there were a
number of Aldermen on other standing committees with questions regarding
this purchase and requested that it be removed from the consent agenda.
There being no further questions, the Committee voted 5-0 to recommend City
Council approval of the low bid from Active Service Corporation to provide
refuse collection and recycling collection twice per week for condominiums,
cooperative apartments, townhouses and rowhouses for a total cost of
$309,744.
Copier for !doves Center - The Committee voted 5-0 to recommend City Council
approval of the proposal from Xerox Corporation for an estimated cost of
$21,932.
Spring Plant Material - The Committee voted 5-0 to recommend City Council
approval of the purchase of plant material for a total cost of $34,166.
Power Boat for the Recreation Department - The Committee voted 5-0 to
recommend City Council approval of the proposal from Chicago Marine Company
for a total cost of $21,800 as a non -bid item requiring 2/3 majority vote.
Hydro Stop Upgrade for the Water Department - The Committee voted 5-0 to
recommend City Council approval of the proposal from Hydro Stop, Inc. for a
totaf cost of $20,900.
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Minutes of 3/26/90 , . . Pnge 6
Wholesale Natural Gas - The Committee voted 5-0 to recommend City Council
approval of the proposal from Energy Resources and Environmental Management
at the base price of $0.176 per therm for the month of March, 1990, with
price adjustments for the period of April 1, 1990 through March 31, 1991
based on the lower midwest monthly price index published in Inside FERC.
Pedestal Bases for Tallmndi:e Street LiLhts - The Committee voted 5-0 to
recommend City Council approval of tho proposal from Bell & Gustas/
Bernd -Wallace Lighting Associates for a total cost of $6,500 as a non -bid
item requiring 2/3 majority vote.
Recycling Containers - The Committee voted 5-0 to recommend City Council
approval of the proposal from Rehrig Pacific Company at a total cost of
$17,350. In response to a question from Alderman Wold, Public Works
Director David Barber stated that there have been instances when the City
has had to replace throe or four containers at the same address. Mr. Barber
stated that the annual report on the City's recycling program will be
provided in July and will include information on the loss of containers.
ITEMS FOR CONSIDERATION:
Docket 55-3A-90: Seoarate Collection of Yard Waste - It was noted that a
special meeting will be hold on April 2, 1990 to consider this matter.
Docket 69-3B-90: 1990 Alley Resurfacing Program - The Committee voted 5-0 to
recommend City Council approval of this program. Alderman Wold reminded
staff of her prior request that an alley paving program be considered
following completion of the Special Assessment Street Paving Program.
Docket 70-38-90: Resolution 13-R-90 - 1990 MFT Resurfacing Program - The
Committee voted 5-0 to recommend City Council approval of this program.
Docket 71-3B-90: Resolution 22-R-90 - Lease of Lot #27 to the U.S. Post
Office - The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 72-3B-90: Resolution 23-R-90 - Handicapped Parking Space 330 Asbury
Avenue - The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 73-3B-90: Resolution 24-R-90 - Handicapped Parking Space 1320 Madison
- The Committee voted 5-0 to recommend City Council approval of this
resolution.
Docket 74-3B-90: Ordinance 25-0-90 - Special Assessment #1388 - Barton
Avenue - Alderman Rainey noted that the minutes of the Board of Local
Improvements meeting had indicated letters were received from neighbors
concerning this matter. She requested copies of these letters be provided
to her as soon as possible.
Docket 75-3B-90: Ordinance 27-0-90 - Time Limit in Passenger Loading Zones -
City Traffic Engineer David Jennings stated that the current loading zone
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Minutes of 3/26/90 . . . Page 7
time limit is three minutes. fie stated this is sufficient time for people
who are leaving people off at the curb. He stated that in recent years the
City has established a number of loading zones at nursery schools and day
care facilities which are used by people who take their children into the
school for registration. He suggested that the three minute time limit is
not sufficient for these loading zones. Mr. Jennings stated that people
have received tickets for being parked in these loading zones. Alderman
Rainey suggested that this matter requires further consideration. She
requested that it be held over and that that the Police Department restrain
enforcement of parking in loading zones for two weeks. Alderman Rainey also
requested that staff provide information on what method is used for
ticketing people in loading zones. This Committee agreed to hold over this
matter.
Docket 46-2B-90: Ordinance 21-0-90 - Loading Zone - Darrow and Simpson - Mr.
Ramy, owner of the grocery store located at the corner of Darrow and
Simpson, then addressed the Committee. He stated that there is a passenger
vehicle only parking sign located in Front of the grocery, but that trucks
continue to use these spaces for deliveries to the store. He stated that
the dead end on Darrow limits the use of Darrow by larger trucks. Alderman
Wold stated that she drove by this intersection today and noticed that there
was a UPS truck and a private garbage truck double parked in front of the
store. She stated that these trucks affected both the parking and traffic
lanes at this location and created a read hazard for both drivers and
pedestrians. Alderman Wold stated that something needs to be done to
address this matter. Alderman 'Morton stated that the proposed ordinance
will improve the visibility at this intersection by requiring at least the
smaller delivery trucks to park along Darrow and use the back door of the
store for deliveries. She stated that the larger trucks will always have
parking problems in making deliveries but suggested that this ordinance will -
provide an advantage for them in that smaller trucks will be moved to the
Darrow Avenue loading zone. Alderman Rainey noted that the loading zone on
Darrow will not entirely solve the problem and that many large vehicles will
continue to park on Simpson. Alderman Collens stated that the loading zone
could help and it definitely cannot hurt the situation.
Alderman Paden stated that Alderman Washington has requested this matter be
held over in Committee until she can complete her study of this matter.
Alderman Paden stated that Alderman Washington wants to present additional
information to the Committee at its next meeting. Alderman Rainey stated
that Alderman Washington had mentioned to her that she was interested in
discussing this matter with the school districts concerning bus stops.
Alderman Horton stated that she has already personally talked to Mr. Dawkins
of School District #65 and that he has explained why the school buses use
this location for a stop.
Mr. Ramy stated that he does not have a problem with Alderman Morton's
proposal. Alderman Paden then moved to hold over this matter in Committee
for the next meeting. Alderman Collens noted that this matter had
previously been held over at Alderman Washington's request on February 26 -_
and March 12. She suggested that the Committee move for Council
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Minutes of 3/26/90 . . . Page 8
introduction of this ordinance this evening and invite Alderman Washington
to attend the next Committee meeting to provide her information. Alderman
Paden's motion then failed 3-2 (Aldermen Esch, Collens and 'Weld voting
nay). The Committee then voted 4-1 to approve Alderman Collens' motion to
recommend City Council introduction of this ordinance this evening and
request Alderman Washington's attendance at the next Committee meeting
(Alderman Paden voting nay).
ITEMS PREVIOUSLY CONSIDERED:
Docket 58-3A-90: Ordinance 6-0-90 - Traffic Control - Weslev/Lee - The
Committee transmitted this ordinance to City Council for approval.
Docket 59-3A-90: Ordinance 23-0-90 - Sale of 1815 and 1817 Lamar Avenue -
The Committee transmitted this ordinance to City Council for approval.
Docket 68-3B-90: Streetlight Subcommittee Report - This report was
transmitted to the City Council for approval.
There being no further business, the meeting was adjourned at 9:00 P.M.
Respectfully submitted,
Bruce Zimmerman
Draft Not AvDroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Members Present:
Members Absent:
Staff Present:
Others Present:
Presiding Official:
Special Meeting of April 2, 1990
Aldermen Each, Rainey, Collens, Juliar, Paden
Alderman Wold
Asprooth, Barber, Ceplecha, Z. Edwards, Lutz,
Olkowski, Wirth, and Zimmerman
Aldermen Brady, Wollin, Korshak, Charles Klosterman of
the Environmental Control Board
Alderman Each, Chairman
Summary of Action:
The meeting was called to order at 7:15 P.M.
CONSIDERATION OF YARD WASTE COLLECTION PROGRAM:
The Committee called on Public Works Director, David Barber. Mr. Barber
stated that staff had distributed a memorandum this evening dated April 2.
1990 summarizing the four optional collection plans under consideration by
the Committee. These plans include the following: (1) four day week, ten
hour days, one garbage pickup, one yard waste pickup; (2) four day week, ten
hour days, two garbage pickups, one yard waste pickup; (3) five day week,
eight hour days, two garbage pickups, one yard waste pickup; (4) four day
week, ten hour days, two garbage pickups, one yard waste pickup, with all
yard waste collected on Thursday and Friday. Mr. Barber stated that Option
Four creates a problem on Thursdays and Fridays. As structured, Option Four
assigns all staff to collections and has no staffing available for
transporting either garbage or yard waste to the landfill. As a result, Mr.
Barber stated there is a question of whether Option Four is feasible,
because the City would be required to take both garbage and yard waste on
Thursdays and Fridays to Active Service. He stated there is some question
over whether Active Service has sufficient capacity to handle this volume of
garbage and yard waste concentrated on Thursdays and Fridays. In response
to Alderman Collens, Mr. Barber stated that Option Four includes four
garbage routes and eight yard waste routes. He stated that this option
would require an additional five to six garbage trucks in order to provide
vehicles for transporting waste to the landfill and compost facilities. Mr.
Barber stated that somewhere between Option Two and Option Four is a
collection plan which would successfully maintain twice per week garbage
pickup while providing once per week yard waste collection.
Alderman Rainey noted that presently the City utilizes 11 collection routes
and has 17 trucks. In response to Alderman Rainey, Superintendent of
Sanitation, Zeltee Edwards, stated that six of the seventeen sanitation
trucks are presently being repaired, but that all seventeen are usable. It
was noted that the FY 1990-91 budget includes an appropriation for
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 2, 1990.......... Page Two
rebuilding two sanitation trucks which would maintain the present fleet size
of seventeen vehicles. Alderman Rainey asked staff to explain the impact of
buying additional vehicles for a new yard waste program, if the City chooses
to phase out its yard wasto collection program in the future. Mr. Barber
stated that the City would accelerate its vehicle purchase schedule by
buying sanitation trucks now, which are scheduled for purchase in later
years. The purchase some of the replacement vehicles presently scheduled in
future years would be elirninatod if the City were to phase out yard waste
collection with municipal crews. In response to Alderman Rainey, Mr. Barber
stated that he believes the City can presently purchase the exact type of
trucks that the City would need in the long term.
In response to Alderman Brady. Mr. Barber stated that taking all garbage and
yard waste to Active Service on Thursday and Friday creates an unbalanced
workload for Active Service. For that reason, Active Service may not be
willing to accept this waste. Mr. Barber stated that the company may also
lack the equipment and facilities to handle such a concentrated volume of
yard waste from the City in a two day period.
Mr. Barber clarified that under Option Four the City would collect 65% of
Its weekly garbage volume on Monday and Tuesday. The remaining 35% of the
garbage and all of the yard waste would be collected on Thursday and
Friday. In response to Alderman Collens, Mr. Barber stated that unlike
Option Four, Option Two adds enough personnel and vehicles to guarantee that
the City can transport all garbage and yard waste. He emphasized that Plan
Four lacks sufficient personnel and vehicles for transportation of garbage
to the landfill or yard waste to the compost facility. Mr. Barber stated
that Option Two also has lower disposal costs than option Four. It was
noted that Option Two calls for the purchase of five new sanitation trucks.
Mr. Barber stated that Option Three involves negotiation with the labor
union for public works employees due to the addition of Wednesday work hours
for sanitation employees. Alderman Rainey questioned why, under Option
Three, the City could not return to its current collection schedule during
thoee months when yard waste is not collected. Mr. Barber stated that f
Option Three would then require that the City negotiate two different
collection schedules with the union.
In response to Alderman Juliar, Mr. Barber stated that the City would
attempt to design collection routes in order that yard waste collection
would be evenly distributed across the week. He emphasized that tho City's
education program would encourage property owners to not bag their yard
waste, but rather, use options such as composting or leaving grass clippings
on the lawn. Mr. Barber stated that restructuring garbage and yard waste
collection routes to evenly distribute collections over an entire week
lowers the City's disposal costs because it allows for transportation of
waste to the landfill and compost facility.
Mr. Barber stated that staff's proposal recommends that the Kraft
biodegradable yard waste collection bags be sold to stores for $.40. He
stated that Skokie is considering a price of $1.40 per bag, Wilmette $1.00,
and Winnetka ;.30. Ho stated that staff's plan also includes the
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 2, 1990.......... Page Three
development of an expanded compost facility at James Park. Mr. Barber
stated that this would require the relocation of some garden plots at the
end of the year. He emphasized that education is a primary component of
staff's recommended program. In response to Alderman Brady, Mr. Barber
stated that Skokie would only pick up those bags with "Skokie" printed on
the bags. He said likewise. the City of Evanston will not pick up other
communities' bags. Alderman Brady stated that this would be a very
important part of the education program. Alderman Wollin questioned whether
other groups throughout the community could sell the Kraft bags as a
fundraiser. Kr. Barber stated that is possible, but emphasized that the
City has to provide an incentive to the stores to sell the Kraft bags for
the City'a program. He stated that the City does not wish to create a
competitive situation for the stores by allowing bags to be sold by others.
He noted that the use of Kraft paper bags will reduce the sale of plastic
bags by local retailers to some extant. Mr. Barber explained that staff was
not assuming that the City would sell the bags. He stated that a list of 52
establishments had been developed for selling the bags, including grocery
stores, hardware stores, and other retailers. In response to Alderman
Wollin, Mr. Barber stated that the bags would be delivered to the City and
that the City would then make arrangements with stores to sell the bags.
Alderman Rainey asked Mr. Barber to explain the City's prior experience in
changing collection schedules. He explained that when the City's household
recycling collection program was implemented in 1989, the City received an
extensive number of calls each day for approximately two months. Mr. Barber
stated that there was considerable confusion over this collection program,
and that the City should anticipate a similar level of questions and calls
if it implements another change in its collection schedule.
Alderman Rainey stated that she believes the City may be struggling in
making a four day collection schedule work. She asked whether staff had
considered restructuring the current eleven collection routes by relocating
the dividing line from Church Street. Mr. Barber stated that such a change
had not been considered, Alderman Rainey stated that perhaps she and Mr.
Barber could discuss this approach on the telephone. Alderman Brady stated
that she is convinced, and has a very strong feeling that the City should
not implement a once per week garbage collection schedule for eight months
of the year and twice per week collection schedule for the remaining four
months. She questioned how the staff would be used during the four months
in which yard waste is not collected. under Option One, if the City were to
remain at once per week garbage collection the entire year. Mr. Barber
stated that poses a question which staff would need to evaluate.
The Committee then called on Charles Klosterman to present the Environmental
Control Board's statement on the yard waste collection program. Mr.
Klosterman stated that the Environmental Control Board had devoted an entire
meeting to consideration of the proposed collection program as illustrated
in Option One. He stated that there was some interest last year in going to _
once per week garbage collection. He stated that it is the Board's feeling
that it is now a realistic time to implement once per week garbage _
collection. He stated that the proposed plan is in complete agreement with
the Environmental Control Board's 1987 proposal. Mr. Klosterman stated that _=
MINUTES OF THE ADMINISTRA71ON AUD PUBLIC WORKS COMMITTEE
April 2, 1990.......... Pago Four
the Board believes the uno of City property for an expanded compost facility
is both reasonable and duairable. He stated that the Board hau studied the
staff proposed plan thoroughly, and supports the proposed plan. Copies of
the Board's statement dated April 2, 1990 were distributed to the Committee.
Alderman Rainey stated that the Committee lacks information on the length of
time required to perform certain tasks such as driving the routes or
transporting waste to the landfill or compost facility. As a result, she
stated that she believes the Committee can not understand the mechanics of
the program, and that it is very difficult to consider a change in the
program without this information. In response to Alderman Rainey, Mr.
Barber stated that he believes a minimum of five additional trucks are
necessary to implement once per week yard waste collection while maintaining
twice per week garbage collection. He stated that without these additional
vehicles, there would be days when the City can not complete its collection
routes. Mr. Barber stated that it would probably take more than 90 days to
obtain additional sanitation vehicles. In response to Alderman Rainey, Mr.
Barber stated that staff has not considered the cost of contractual yard
waste collection, but will provide this cost information for the next
Committee meeting. Mr. Barber stated that staff has analyzed the time
required to drive routes, and that it took one hour and ten minutes, and one
hour and fifteen minutes to drive the two routes that were analyzed. Mr.
Barber stated that it takes approximately three to four hours for a truck to
be filled under the current route structure, and that it becomes very
difficult for the City to complete its routes if they are lengthened.
Alderman Wollin questioned why the City Council would consider additional
vehicles and personnel, and the accompanying cost additions when the City is
placing 25% of its waste stream in a separate collection. She suggested
that perhaps twice per week garbage collection is not a luxury that the City
can afford at this time. Alderman Brady questioned what other communities
are doing. Mr. Barber stated that Winnetka has its own landfill, and is
joining with Wilmette to operate their yard waste program using a private
hauler. He stated he will check on how Skokie and Chicago are handling
these programs. Alderman Wallin noted that most communities are trying to
pay for the cost of the yard waste collection program through the sale of
bags and are concidering prices of $1.00 or more per bag.
In response to Alderman Rainey, staff stated that if the City were Lo use a
private contractor for yard waste collection, it is anticipated that the
City would pay a price per unit fee to the contractor. Alderman Rainey
suggested that the City look at this summer as a test period for a yard
waste collection program, and recommended that the cost of a contractual
collection for yard waste be considered immediately. She suggested that
starting a program like this in the summer on a contractual basis would
avoid a major capital outlay in the first year. Alderman Juliar stated that
he agrees with Alderman Rainey, and emphasized the need to evaluate the
alternative of a private collection system for yard waste. City Manager
Joel Asprooth stated that staff would presume the cost of this contractual
service would be financed from the sale of the bags plus the expenditure -
savings from less disposal costs. He suggested that also due to the short
time involved the staff may need to negotiate with Active Service to provide
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 2, 1990.......... Page Five
this service in 1990. He emphasized that the City knows Active Service is
capable of performing this work. Mr. Asprooth questioned whether the
Committee is willing to consider any of the four alternatives to a
contractual service. Alderman Collens stated that she knows she can not
support the expenditure of $600,000 for the purchase of five sanitation
trucks if it is not absolutely necessary. Alderman Collens stated that if
the City goes with Option One, she would prefer staying with once per week
garbage collection throughout tho year for the sake of consistency, and then
using any surplus personnel elsewhere in the organization during those
months when yard waste is not collected. In response to Alderman Wollin,
Mr. Barber stated that at this time the City would not propose the reduction
of garbage collection for condominiums from twice per week to once per week
if tho City chooses Option One. He emphasized that many condominiums may
lack sufficient room for the additional dumpsters that would be needed if
condominiums were collected only once per week. In response to Alderman
Wollin, Kr. Barber also stated that in regard to lawn care companies, they
will have the option of placing yard waste in City bags or taking it to a
compost facility or landfill on their own. Mr. Barber then summarized the
various costs of the four options as delineated on the attachment to the
April 2, 1990 memorandum. It was noted that Option One would have a net
start up cost in 1990-91 of $49,000, and a savings in operating costs for
1990-91 of $2.012. Option Two would have a net start up cost in 1990-91 of
$649,000, and operating costs of $204,737. Option Three would have a net
start up cost of $424,000. and operating costs in 1990-91 of $115.199.
Option Four would have a start up cost of $49,000, and operating costs of
$13,587 in FY 1990-91. During FY 1990-91 Mr. Barber noted that Option Two
would cost $206,750 more than Option One. Option Three would cost $209,460
more than Option One, and Option Four would cost $84,985 more than Option
One.
Alderman Brady questioned whether one approach that would lessen the havoc
associated with changing this program might be to implement Option Four
until July 1, 1991, at which time the City would then implement Option One.
Alderman Rainey stated that she absolutely agrees with Alderman Brady that
this might be a possible approach with the one exception that Option Four
requires the purchase of fine additional trucks. Mr. Barber stated that if
such an approach is considered, he would recommend an April 1, 1991
implementation date for Option One. He stated that staff can develop the
costs of getting the City through the rest of this year using an approach
similar to that discussed by Aldermen Rainey and Brady. Alderman Brady
stated that she is convinced the community is not prepared for the separate
collection of yard waste. Alderman Collens stated that she believes
residents are becoming aware of this issue as a once per week garbage
collection issue, not a yard waste collection issue.
Alderman Rainey stated that she hopes the City will enforce its recycling
collection program this summer as planned. She stated that she knows some
people are violating the recycling program by mixing recyclables with
garbage. She stated that if people mix recyclables and garbage the City
should not collect this material. In response to Alderman Rainey, Hr.
Barber stated that he is not able to provide a projected cost of contractual
yard waste collection service this evening, because he does not know the -_
41
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 2, 1990.......... Page Six
labor, truck, or disposal costs of a private contractor. Alderman Rainey
suggested that if the estimated costs from Active Service greatly exceeds
the City`s costs staff should contact other private haulers.
Alderman Wollin requested that, if the gardens at James Park need to be
relocated due to the expansion of the compost facility, the City should
assist those gardeners by providing suitable soil and locations for their
relocated gardens. Alderman Wollin also suggested that the City consider
the option used by Schaumburg whereby Goodwill trucks travel garbage
collection routes collecting clothes, furniture, books, and other materials.
There being no further comments, the meeting was adjourned at 9:00 p.m.
Bruce Zimmerman
C
Members Present:
Members Absent:
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of April 11, 1990
Aldermen Esch, Collens, Rainey, Wold, Juliar, Paden
None
Staff Present: Adamus, Aiello, Alexander, Asprooth, Barber, Brooks, Brown,
D'Agostino, DiCanio, Z. Edwards, Fair, Figurelli, Franzen,
Jacobi, Lutz, Phillips, Roethle, Rubin, Shenk, Tonkinson,
Wirth, and Zimmerman
Others Present:
Presiding Official: Alderman Each, Chairman
Summary of Action:
The meeting was called to order at 7:08 P.M.
MINUTES:
The Committee voted 5-0 to approve the minutes of the Committee's March 26, 1990
meeting as submitted.
The Committee voted 5-0 to approve the minutes of the Committee's April 2, 1990
meeting as submitted.
City Bills List of April S. 1990 - Alderman Collens noted that there were two
expenditures for transcript fees charged to Account 350.22900. She requested a
report from staff explaining the nature of these expenditures and the need for
transcripts rather than minutes of these meetings. Alderman Rainey stated she has
the same concern as Alderman Collens and stated that the use of transcripts for
zoning consultant meetings makes no sense. Alderman Collens also requested a staff
report explaining the purpose of the three expenditures to the Printed Word charged
to the Commission on Aging accounts appearing on page 12 of the bills list.
Alderman Rainey reminded staff of her request for a report on pending law suits
against the City. There being no further questions, the Committee voted 5-0 to
recommend City Council approval of the City Bills List of April 5, 1990.
Response to Bills List Inquiries - The Committee voted 5-0 to accept this
communication.
Docket 55-3A-90: Separate Collection of Yard Waste - Public Works Director David
Barber summarized the Revised Plan Four for the Committee, noting that this plan
called for the purchase of two additional vehicles as well as the employment of
additional seasonals. He stated that the revised plan as presented this evening
would add $190,000 to the 1990-91 Budget, which includes $200,000 in start-up
costs, primarily due to the purchase of the two vehicles. It was noted that in
1990-91 the operating costs of this Plan Four would be $9,999 less than what was
budgeted in FY1990-91 for operating costs. In response to Alderman Rainey, Mc.
Barber stated that if the two additional vehicles were not purchased this would
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 11, 1990.......... Page Two
eliminate $160,000 in vehicle purchase costs a.g well as $33,400 for depreciation
and maintenance costs, for a total savings of $193,400. In response to Alderman
Collens, Mr. Barber stated that the current budget has an appropriation for the
refurbishing of two Sanitation trucks which would maintain the current fleet size.
Mr. Barber also clarified that, If the City did adopt Plan Four for 1990, staff
would want to return to the City Council after the growing season with a report on
how the collection system for yard waste and garbage worked during 1990 and any
necessary changes to improve the system. He also noted that the Plan Five for
contractual services for yard waste collection from Active Service is not a
commitment from Active Service for costs beyond 1990. In response to Alderman
Wold, Mr. Barber explained that the City would not collect garbage if it includes
yard waste after July 1, 1990. Alderman Rainey reminded the Committee that the
information presented to the Committee this evening assumes the sale of yard waste
bags for 40¢. She suggested that the City can raise additional revenue of
approximately $100,000 by raising the cost of the bags from 40¢ to 80¢. Alderman
Collens stated that Alderman wollin had also suggested that a higher price for the
bags would encourage people to leave grass clippings on their lawns. Alderman
Rainey noted that if the City does raise the price it should be anticipated that
fewer bags will be sold than the 288,000 presently assumed at the 40f price per
bag.
Alderman Rainey moved for Committee approval of the revised Plan Four, Alderman
Collens stated that she can support that motion as long as it includes a change in
the price for bags from 400 to 80f. It was agreed that the projected revenue from
the sale of bags at 800 is $200,000. Alderman Juliar questioned whether the City
must insist on twice per week garbage collection at this time. Alderman Wold
suggested that an approach might be to use an education program now while
maintaining twice per week garbage collection and then going to once per week
garbage collection next year. Alderman Rainey stated that in a survey conducted in
the Eighth Ward there were 120 responses indicating that residents were not willing
to go to once per week garbage collection unless a cost reduction is evident on
their property tax bills. Alderman Rainey suggested that if the City goes to once
per week garbage collection the City Council will need to scrutinize the Sanitation
operation, probably in Executive Session, to identify savings. Alderman Collens
stated that she agreed with Alderman Rainey's comments. She also mentioned that
Alderman Wollin has suggested that the City explore the recycling of other
materials, including cardboard and plastic. Alderman Collens stated that she
believes the recycling of other materials is all part of this matter that is being -
considered and should be evaluated this summer. Mr. Barber stated that staff is
very interested in recycling plastic but needs to address the collection problems
associated with collecting such a high bulk item. Alderman Rainey suggested that
one approach might be to adopt legislation prohibiting the sale of that kind of
material in the city. Alderman Collens requested that staff work with the -_
Environmental Control Board to evaluate the recycling of other materials. �=
Alderman Esch stated that she tends to think favorably of once per week garbage
collection and questioned whether the Committee is thinking in terms of easing into
once per week collection. Alderman Wold stated that she supports Alderman Rainey's _
motion but does hope the City can move to once per week garbage collection.
Alderman Rainey stated that what she is saying is that the City needs to really
study the sanitation system with the hope of coming up with something better after
completing the test period program this year. The Committee then voted 5-0 to
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 11, 1990.......... Page Three
approve Alderman Rainey's motion, which included the following items: (1) The use
of revised Plan Four for 1990 which will include four day work weeks with 10 hour
days and two garbage and one yard waste pickup; (2) The sale of yard waste bags at
800 per bag with the assumption that 250,000 bags would be sold for a total revenue
of $200,000; (3) The purchase of two new Sanitation trucks; (4) A staff report in
December, 1990 discussing the operation of this test program during the year and
necessary changes; (5) The exploration of recycling other materials; (6) An
extensive study of the Sanitation operation prior to the collection of yard waste
in 1991; and (7) The proposed expansion of the compost facility at James Park to
handle City collected leaves. Alderman Rainey reminded staff of the need to assist
gardeners at James Park who are affected by the expansion of the compost facility.
Docket 80-4A-90: Temporary Event - Young Evanston Artists Festival - The Committee
voted 5-0 to recommend City Council approval.
Docket 81-4A-90: Northwestern University Line of Credit - The Committee voted 5-0
to recommend City Council approval.
Docket 82-4A--90: Letter of Agreement with CTA - Clark Street Viaduct Project - The
Committee voted 5-0 to recommend City Council approval.
Docket B3-4A-90: Resolution 18-R-90 - License Agreement for Board of Pensions - The
Committee voted 5-0 to recommend City Council approval.
Docket 84-4A-90: Resolution 27-R-90 - Dedication of Oak Avenue - The Committee
voted 5-0 to recommend City Council approval.
Docket 85-4A-90: Ordinance 15-0-90 - Increase in Restaurant License Fees - Alderman
Collens questioned the rationale for the different license fees between educational
institutions and restaurants. She noted that these fees are being based now on the
cost of inspections and that the inspection costs for both types of facilities are
the same. Staff noted that it has been a long standing policy of the City to
charge a lower license fee to educational institutions. including the public
schools, parochial schools and universities. Alderman Rainey suggested that
perhaps one approach would be to equalize the fee for those food facilities open
twelve months a year as compared to those open nine months per year. Alderman
Collens stated that another approach might be to consider those educational
facilities which are open to the public. Following a discussion of these
approaches, Alderman Rainey stated that she does not believe there should be an
exception for schools. Alderman Weld moved that the ordinance be amended to
eliminate the fee differential for educational institutions and provide that the
restaurant license fee be the same for both restaurants and educational
institutions. The Committee voted 5-0 to approve this motion and agreed to
introduce the ordinance tonight and bring back a revised ordinance for Council
approval at its next meeting.
Docket 86-4A-90: Ordinance 16-0-90 - Increase in Undertaker License Fees - Alderman
Rainey questioned the need for a temporary license and asked whether there are
other communities which do not have such temporary licenses. Staff responded that
they would have to research whether there are other communities which do not have
the temporary licenses. In response to Alderman Collens, Director of Public Health
C. Louise Brown stated that the Department issued about 140 temporary licenses in
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 11, 1990.......... Page Four
the last month. Alderman Rnlno; emphasized that there is considerable clerical
cost to issuing such temporary licenses. City Manager Joel Asprooth suggested that
prior to the next Council maoting staff ovaluate who is buying these temporary
licenses and develop a recommendation regarding the question raised by Alderman
Rainey. The Committee votes! 5-0 to recommend City Council introduction of this
ordinance.
Docket 87-4A-90: Ordinance '10-0-90 - Fund Transfer - Debt Service to General
Fund/SWANCC Expanses - Tho Committee voted 5-0 to recommend City Council
introduction of this ordinance.
Docket 88-4A-90: Ordinance 33-0-90 - Increase in Class C Liquor License Fee - The
Committee voted 5-0 to recommend City Council introduction of this ordinance.
Docket 89-4A-90: Ordinance 34-0-90 - Decrease in Class D Liquor License Fee - The
Committee voted 5-0 to recommend City Council introduction of this ordinance.
Docket 75-3B-90: Ordinance 27-0-90 - Time Limit in Passenger Loading Zones - In
response to Alderman Collens, Police Chief Jacobi stated that cars would be either
marked or observed by Police Department personnel prior to being ticketed.
Alderman Collens stated that she is not sure that the issuance of two to three
tickets for parking overtime in a passenger loading zone merits this proposed
change in the time limit. In response to Alderman Juliar, Chief Jacobi stated that
tickets were most likely issued following the receipt of a complaint. Alderman
Rainey stated that because this is a relatively narrow problem which the City can
control, she would hope that the Committee would table this matter for a while.
She stated that she cannot see revising the time limit on loading zones throughout
the city in order to accommodate the needs of one particular loading zone. She
suggested that the Police Department advise the Parking Enforcement personnel that
the loading zone at Miller School may require vehicles to be parked more than three
minutes. She stated that the Parking Enforcement personnel should be directed to
be aware of this and use discernment in enforcing parking in this loading zone.
Aldermen Vold and Esch voiced their support for Alderman Rainey's suggestion.
Alderman Juliar expressed concerns that the present three minute limit is awfully
short, especially for invalids or people who are carrying groceries into a
residence. Alderman Collens suggested that this matter should be tabled and that
if any Alderman on the Committee becomes aware of a particular loading zone that
requires more than the -present three minutes, those locations should be considered
on an individual basis. The Committee voted 5-0 to table this matter and also
expressed its agreement with Alderman Rainey that the Parking Enforcement personnel
be advised of the need to use discernment in enforcing parking in these loading
zones.
OTHER BUSINESS:
Alderman Collens suggested that the Committee recommend City Council remove Docket
165-6B-89: Resolution 40-R-89 - Public Easement Emerson/Maple from the City Council
agenda this evening. The Committee voted 5-0 to recommend that the City Council
take this action.
r
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 11, 1990.......... Page Five
PURCHASES:
Garden Park Redevelopment - Superintendent of Parks Sill, DiCanio stated that this
purchase represents the approved plan for this park redevelopment based on the
consensus of those residents attending the last meeting. The Committee then voted
5--0 to recommend the City Council approval of the low bid from Turf Care
Landscaping for a total cost of $34,858.98.
1990 50/50 Sidewalk and Curb Repincement Program - In response to Alderman Collens,
City Engineer James Tonkinson stated that due to the level of citizen interest in
this program the City will be expanding the entire appropriation of $125,000. The
Committee then voted 5-0 to recommend City Council approval of the low bid from
Schroeder and Schroeder at a total estimated cost of $109,450.
(Alderman Paden arrived at this time.)
1990 Catchbasin Replacement Program - The Committee voted 6-0 to recommend City
Council approval of the low bid from Artley Paving Company for a total estimated
cost of $90,450.
Resurfacing, Parking Lots - The Committee voted 6-0 to recommend City Council
approval of the. low bid from Abby Paving and Seal Coating for a total estimated
cost of $46,354.01.
Church Street Boat Ramp Concrete Construction - The Committee voted 6-0 to
recommend City Council approval of the bid from Forte Incorporated for a total
estimated cost of $27,750.
Fire Hydrants for the Water Department -- The. Committee voted 6-0 to recommend City
Council approval of the low bid from Water Products Company at a total cost of
$26.430,
Gym Floor Resurfacing - Chandler Center - The Committee voted 6-0 to recommend City
Council approval of the low bid from Floors, Inc. for a total cost of $18,350.
Leahy Park Redevelopment - The Committee voted 6-0 to recommend City Council
approval of the low bid from R.F. Idriss Landscaping for a total cost of $35,170.09.
insituform Lining of Sewers - Ashland/Elgin Road/Hartrey - The Committee voted 6-0
to recommend City Council approval of the proposal from Insituform Midwest Inc. at
a total cost of $351,296.62 as a non -bid item requiring 2/3 majority vote.
Backstop Repairs for the Parks Department - The Committee voted 6-0 to recommend
City Council approval of the bid from Fence Masters Inc. for a total cost of $6,284.
Viaduct Abutment Maintenance - In response to Alderman Collens, City Engineer James
Tonkinson stated that the City is undertaking this improvement because the Chicago
Northwestern Railroad is not willing to do the work. He emphasized that this
project would involve improvements to the abutment that faces the street as well as
the short walls on either side of the viaduct. The project would involve cosmetic
work, including the removal of loose concrete but not structural work. Me.
Tonkinson emphasized that it is the responsibility of the Railroad to assuro the
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 11, 1990.......... Page Six
structural soundness of the+ viaduct. In response to the Committee, Mr. Tonkinson
stated that this project is part of the Plan Commission's overall improvement
program for the Green Bay Corridor.
Alderman Rainey stated that these types of improvements would also be appreciated
for the viaducts in south Evanston. She also emphasized the need to make railroad
viaducts unwelcome locatioua for pigeons. She suggested the possibility of placing
a layer of screening underneath the top of the viaducts to prevent pigeons from
locating there. The Committee voted 6-0 to recommend City Council approval of the
low bid from Pressure Concrete Construction Company for a total estimated cost of
$58,567.50.
Research Park Sewer and Water Main Improvements - The Committee voted 5-1 to
recommend City Council approval of the low bid from Abbott Contractors Inc. for a
total estimated cost of $476,598 (Alderman Paden voting nay).
Water Plant Electrical System Upgrade - In response to Alderman Wold,
Superintendent of Water and Sewers Richard Figuralli stated that because
Commonwealth Edison owns the current substation at the Water Plant, the City cannot
contract out the upgrade of this equipment. In response to Alderman Rainey, Mr.
Figurelli stated that this project could wait, but he emphasized that the system
almost failed last summer and that this purchase would correct the problem that
occurred last summer. Mr. Figurelli stated that it is hoped that this work would
be done during the low pumping season next year. Alderman Wold suggested that in
dealing with Commonwealth Edison on this project the City should mention that the
current franchiso expires in 1992. There being no further questions, the Committee
voted 6-0 to recommend City Council approval of the proposal from Commonwealth
Edison at a total cost of $85,802 as a non -bid item requiring 2/3 majority vote.
COMMUNICATIONS:
Report on Tow Zones - The Committee voted 6-0 to accept this communication.
Use of Jump Companies by Other Communities - This matter was held over at the
request of an Alderman.
Calculation of False Alarm Bills to Evanston Hospital - The Committee directed
staff to consider a revised schedule for the alarm fees charged for false alarms.
The Committee voted 6-0 to accept this communication.
There being no further business, the meeting was adjourned at 8:45 P.M.
Respectfully submitted,
Bruce Zimmerman
0.
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of April 23, 1990
Members Present: Aldermen Each, Collens, Rainey, Wald, Juliar, Paden
Members Absent: None
Staff Present: Adamun, Alexander, Asprooth, Barber, Boddie, Brewer,
Brooks, Brown, Burns, Dittmer, Z. Edwards, Fair,
Figurelli, Franzen, Hunter, Jacobi, Jennings, D.
Johnson. Kornatz, Linkowski, Modaber, Phillips,
Popadowski, Rubin, Shonk, Tonkinson, Wirth, and
Zimmerman
Others Present: Dick Leider, Northern Illinois Gas District
Superintendent; Gerald Murphy, Executive Vice
President, Chamber of Commerce
Presiding Official: Alderman Each, Chairman
Summary of Action:
The meeting was called to order at 7:38 P.H.
MINUTES:
The Committee voted 6-0 to approve the minutes of the Committee's April 11,
1990 meeting as submitted.
City Bills of April 17, 1990 - Alderman Wold requested an explanation of the
expenditures under Family Health for Best Taxi service in the amount of
$571.60 charged to Account 631.29900. Alderman Paden requested staff
provide further explanation of the $1,280.00 expenditure to Hiller, Shakman,
and Hamilton found on page 1 of the bills list and charged to Account
130.22300. There being no further questions, the Committee voted 6-0 to
recommend City Council approval of the City bills list of April 17, 1990.
COMMUNICATIONS:
Use of Jump Companies by Other Communities (Held over from 4/11/90) -
Alderman Each advised the Committee that this item had been held to allow
for the delivery of an additional letter from the Village of Mount
Prospect. Alderman Esch indicated that after a review of the letters from
other communities she found it difficult to make a comparison of their jump
company operations and the use of the jump company system by the City of
Evanston. She indicated that she did not see a comparison or connection
between the other communities' operations and the City of Evanston with
respect to the jump company. Alderman Collens noted that the letters
received by the City were in response to a direct question asked by the City
concerning their use of the jump company concept. Alderman Rainey noted
that she did not see information contained in the letters that indicated
another city does what we do and felt very frustrated and confused about
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 23, 1990.......... Pago Two
where we were going with this issue. Alderman Rainey indicated she did not
feel we have participated in a good effort to oxamine the delivery of fire
service in the City of Evanston. Alderman Paden added that she felt it
appears we are only getting bits and pieces of information at any one time
and we are not getting the entire picture of the operation in the Fire
Department. Alderman Wold noted that it appears from the letters we
received that each community has tailored the jump company concept to meet
their own needs and oven though they may call it a jump company system it is
somewhat different from community to community. She indicated that it
appears some information is still missing before a final decision can be
made and asked that the Committee wait before this issue is finally
resolved. In the meantime, Alderman Wold suggested the members submit to
staff what they feel would be the additional information needed and then
allow staff time to respond to the inquiries from the Committee. In
response to a question from the Committee, City Manager Asprooth responded
positively that an additional report on an overall Fire Department
consolidation plan is forthcoming. Alderman Esch responded indicating we
cannot let this issue hang forever and we need to continue to move forward
to resolve this matter. Alderman Rainey indicated that she is still looking
for information similar to that contained in the study prepared by former
Fire Chief Hicks regarding response times by ambulances and Fire Department
equipment to various calls in each of the census tracts throughout the
city. She indicated that she asked for this information over eight months
ago and has still not received a response. Alderman Esch also requested
additional information indicating what changes have taken place within the
Fire Department since the jump company system was initiated. The Committee
held this issue until staff can provide additional responses as requested by
the Committee.
Response to Bills List Inquiries - Alderman Collens noted that she was not
sure the response for the second inquiry was in direct response to the
question asked at the previous meeting. She still questioned whether or not
the use of court reporters was a good way to keep others apprised of what is
going on in the meetings. City Manager Asprooth indicated that the Zoning
Committee members felt this was a good way for them to keep informed and
felt this was a more accurate record of the meetings. The Zoning Committee
members have indicated the reports they ware receiving were appropriate.
The Committee voted 5-0 to accept this communication.
Fire Department Monthly Report - March, 1990 - Alderman Wold noted the
non -fire emergency responses to "Assist Invalids from -auto -to -house" seemed
high and questioned whether or not this was a normal practice of the Fire
Department. Captain Boddie responded that this number was more than average
for the month. Staff was requested to provide additional clarification cn
whether or not there are people who regularly use this service and whether
or not other means are available to assist these people. In response to a
question from the Committee, staff indicated that It is usually not the
invalid that is driving the vehicle but usually an elderly friend or family
member is driving the vehicle and they are just unable to assist the invalid
member in and out of the house or in and out of the automobile. Alderman
Rainey questioned the item "Citizen Using Oxygen - Need Replacement Oxygen"
and whether or not the Fire Department does this on a regular basis.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 23, 1990.......... Page Three
Captain Boddie indicated that it is normal for the Fire Department to
provide this service, but it is provided under emergency situations and
after hours when other sources of obtaining oxygen are unavailable. The
Committee voted 6-0 to accept the monthly report submitted by the Fire
Department.
PURCHASES:
Resurfacing ❑arious Streets - The Committee voted 6-0 to recommend City
Council approval of the low bid from J. A. Johnson Paving Company at the
unit prices bid for a total estimated cost of $865,389.70.
Resurfacing Various Alleys - The Committee voted 6-0 to recommend City
Council approval of the low bid from James D. Fiala Paving Company at the
unit prices bid for a total estimated cost of $29,872.75.
Grant Street Water and Sewer Main Replacement - The Committee voted 6-0 to
recommend City Council approval of the low bid from Vincent DiVito, Inc, at
the unit prices bid for a total estimated cost of $914,856
Parking, Enforcement Vehicles - The Committee considered a revised purchase
report dated April 18, 1990 and voted 6-0 to recommend City Council approval
of the proposal from Point One Motors in Evanston for a total cost of
$83,400. Alderman Collens noted that this was not the low bid submitted but
that the amount of money above the low bid was minor and indicated support
of the higher bid in favor of a local Evanston business. Alderman Rainey
requested that the Chamber be given a copy of the purchase report along with
a copy of the Committee recommendation.
Parking Enforcement Radios - The Committee voted 6-0 to recommend City
Council approval of the proposal from Motorola, Inc. for a total cost of
$8,323.92 as a non -bid item requiring 2/3 majority vote.
Sherman Avenue Garage Elevator Maintenance - The Committee voted 6-0 to
recommend City Council approval for the renewal of the maintenance contract _=
for the elevators in the Sherman Avenue Parking Garage. The work is to be
performed by Commercial Elevator Company of Chicago at a cost of $6,945.60
($578.80 per month). This contract is recommended as a non -bid item
requiring 2/3 majority vote.
Public Elm Tree Removal - The Committee voted 6-0 to recommend City Council
approval of the low bid from Nels J. Johnson Tree Experts at a total -
estimated cost of $15,362.80.
Lake/Ashland Lot Grading - Aldermen Collens and Wald both expressed concern
and requested clarification that the work on this project will not delay
work on other projects within the city. Staff responded that this work will
not displace or postpone work in other areas. Alderman Rainey pointed out
that there appear to be several trucks parked on the lot and staff needs to
begin enforcement to move these trucks before the work takes place. The
Committee voted 6-0 to recommend City Council approval of the bid from Turf
Care•Landscaping at a total cost of $14,818.50.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 23, 1990.......... Page Four
Two Sanitation Trucks - The Committee voted 6-0 to accept: (1) The proposal
from Elmwood Ford for two truck chassis for a total cost of $84,494.20; and
(2) The proposal from Bruce Municipal Equipment, Inc. for two packer bodies
for a total cost of $61,190. The total cost of the two trucks is
$145,684.20. This purchase is recommended as a non -bid item requiring 2/3
majority vote.
Computer Equipment - Alderman Rainey asked if this purchase included
anything additional that would not have been included if the City would have
been required to pay the Solid Waste Agency of Northern Cook County (SWANCC)
for debt retirement for the balefill. City Manager Asprooth responded that
the one item included was the Uninterruptable Power Supply (UPS). This item
would need to have been purchased at some point during this fiscal year and
the change in funding for SWANCC only made this purchase easier at this
time. The Committee voted 6-0 to recommend City Council approval for the
purchase of computer equipment from WANG Laboratories, Inc. for a total cost
of $74,768 as a non -bid item requiring 2/3 majority vote.
Construction of Sailboard Storage Lockers - The Committee voted 6-0 to
recommend City Council approval of the proposal from Barker Metalcraft at a
total cost of $10,232.92 as a non -bid item requiring 2/3 majority vote.
ITEMS FOR, CONSIDERATION:
Docket 95-4B-90: Water Meter Reading Agreement - Alderman Collens noted that
under the Northern Illinois Gas proposal to read Evanston water meters the
City's net cost in FY1990-91 would be $23,039; the City's net savings in
FY1991-92 would be $8,095; and the City's net savings in FY1992-93 would be
$48,496. Alderman Esch expressed concern over the frequency of which
Northern Illinois Gas reads their own meters. Dick Leider, District
Superintendent of Northern Illinois Gas, stated that the Company reads the
meters six times per year and uses estimates of meter readings the other six
times. He stated that if someone is generally at home he cannot understand
wny the meter wouia not oe
Alderman Juliar, Mr. Leid
homes have been provided
Company will make a major
to provide homes with outs
three to four years to ci
Manager Joel Asprooth state
phased in schedule for ins
Superintendent of Water t
schedule, it will take the
outside meters. He empha
homes now equipped with of
which the residents are nc
that the City will instal]
year. The Committee then
this agreement.
reaa at least six times per year. in response to
�r stated that approximately 10-15% of Evanston
with outside gas meters. He stated that the
effort in Evanston in the next two to three years
de gas meters and that it will take approximately
mplete this conversion to outside meters. City
d that the current budget for the City includes a
:alling outside water meters. Richard Figurelli,
nd Sewers, stated that, based on the current
City fifteen years to complete the conversion to
ized that the City currently has eight hundred
tside meters and is focusing on those home3 in
t home for meter readings. air. Figurelli stated
approximately 1,500 outside meters in the next
voted 6-0 to recommend City Council approval of
Docket 96-48-90:
Contract for
Security Services with CTA --
In response to
Alderman Rainey,
Police Chief
Ernest Jacobi stated that there
will be three
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 23, 1990.......... Page Five
personnel employed through this agreement with the CTA. He stated that
under present plans each of them three staff will be assigned one eight
hour shift so that there will he a security presence twenty-four hours
throughout the day. The security personnel will be off duty Evanston Police
Officers who are assigned to CTA platforms as well as to station entrances.
Chief Jacobi emphasized that tho personnel can be reassigned to various
shifts for the CTA security service based on demand. The Committee then
voted 6-0 to recommend City Council approval of this contract.
Docket 97-46-90: Church Fair - .",t. James Armenian Church - The Committee
voted 6-0 to recommend City Council approval of this event.
Docket 98-4B-90: Chamber of Commerce Events - In response to Alderman
Rainey. Gerald Murphy, Executive Vice President of the Evanston Chamber of
Commerce, explained that the proposed flower show roprosonted an expansion
of a flower competition that was shown at the Library in 1989. The
Committee then voted 6-0 to recommend City Council approval of these events.
Docket 99-4B-90: Resolution 29-R-90 - Kiwanis Foot Race - Alderman Wald
expressed concern over the overuse of the Evanston Lakefront. She suggested
that there are other places to conduct such a run in Evanston. Alderman
Collens stated that she is a little concerned over the use of the Lakefront
but is willing to support this race because it ends by 10:30 in the
morning. Alderman Juliar stated that the race requires a relatively brief
period of time and that he would support this race. The Committee then
voted 6-0 to recommend City Council approval of the Kiwanis Foot Race.
Docket 100-4B-90: Resolution 30-R-90 - Windy City Race - Alderman Wold
stated that this event is more commercial than others sponsored by private
not -for -profit organizations and stated that she would vote against this
race. The Committee then voted 4-2 to recommend City Council approval of
this resolution (Aldermen Wold and Juliar voting nay). Alderman hold
emphasized her concern over the use of the Lakefront path system. Terra
Levin, a representative of the race sponsor, then addressed the Committee.
Ms. Levin stated that the race would probably not use the Lakefront path
system. David Jennings, Traffic Engineer. stated that this was the first
time he had been informed the race would not utilize the Lakefront path
system. The Committee voted 6-0 to hold over this matter in order that the
Traffic Engineer might review the race course with the event sponsor.
Docket 101-4B-90: Ordinance 24-0-90 - Special Assessment #1387 - Brown
Avenue Paving, - In response to Alderman Collens, City Engineer James
Tonkinson stated that the improvements planned for this project include the
resident recommended improvements concerning trees and sidewalks. The
Committee then voted 6-0 to recommend City Council introduction of this
ordinance.
Docket 102-4B-90: Ordinance 38-0-90 - Reduction in Class C Liquor Licenses -
The Committee voted 6-0 to introduce this ordinance.
Docket 103-4B-90: Ordinance 39-0-90 - Loading Zone - Greenwood/Elmwood - The r
Committee voted 6-0 to recommend City Council introduction of this ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
April 23, 1990.......... Page Six
Docket 104-4B-90: Ordinance 40-0-90 - Loading Zone - Davis/Chicago - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
Docket 105-4B-90: Ordinance 41-0-90 - Restricting flours for Lawn Sprinkling
- Alderman Collens stated that she supported introduction o: this ordinance
this evening but moved to amend the ordinance to delete Section B. Section
B would prohibit residento on the south side of Church Street from
sprinkling their lawns and gardens on oven numbered days and would prohibit
residents located on the north side Church street from sprinkling their
lawns and gardens on odd numbered days. Alderman Weld stated that she
supports the deletion of Section B in the ordinance. The Committee then
voted 6-0 to approve this proposed amendment and to recommend City Council
introduction of the ordinance this evening.
Docket 106-4B-90: Ordinance 42-0-90 - Disposal of Yard Waste - The Committee
voted 6-0 to recommend City Council introduction of this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 85-4A-90: Ordinance 15-0-90 - Increase in Restaurant License Foos -
The Committee noted that it had received an amended ordinance as requested,
which would require that educational facilities pay the same amount for
license fees as restaurants. The Committee voted 6-0 to recommend City
Council approval of this amended ordinance.
Docket 86-4A-90: Ordinance 16-0-90 - Increase in Undertaker License Fees -
Alderman Rainey suggested that the City should eliminate the temporary
undertaker's license and issue only annual licenses. She stated that, in
doing so, the City would be generating more revenue from the sale of the
annual licenses. Following a brief discussion of the purpose of these
licenses with the City's Public Health Director, C. Louise Brown, the
Committee voted 6-0 to hold over this matter. The Committee requested that
the Health Department provide information on the activities covered by the
undertaker's license.
Docket 97-4A-90: Ordinance 30-0-90 - Fund Transfer - Debt Service to General
Fund/SWANCC Expenses - This ordinance was transmitted to City Council for
adoption.
Docket 88-4A-90: Ordinance 33-0-90 - Increase in Class C Liquor License Fee
- This ordinance was transmitted to City Council for adoption.
Docket 89-4A-90: Ordinance 34-0-90 - Decrease in Class D Liquor License Fee
- This ordinance was transmitted to City Council for adoption.
There being no further business, the meeting was adjourned at 9:00 P.M.
Respectfully submitted,
Bruce Zimmerman
i
Members Present:
Members Absent:
Staff Present:
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of May 7, 1990
Aldermon Collens. Juliar, Rainey, Paden, Wald, Esch
None
Adamus, Aiello, Barber, Z. Edwards, Engel, Fair, Figurelli,
Jennings, Popadowski, Tonkinson, Witt, and Zimmerman
Presiding Official: Alderman Juliar, Chairman
Summary of Action;
The meeting was called to order at 8:04 P.M.
MINUTES:
The Committee voted 6-0 to approve the minutes of the Committee's April 23, 1990
meeting as submitted.
City Bills of May 2. 1990 - Alderman Rainey requested an explanation of the
expenditures charged to account 218.21100 in the amount of $3,484.64 for overhead
door maintenance at the Municipal Service Center. Alderman Esch requested an
explanation of the expenditure in account 1747.35500 in the amount of $23.22 to
Time Life for a subscription for the Potawatomi Day Camp. The Committee then voted
6-0 to recommend City Council approval of the May 2, 1990 City Bills List.
excluding the expenditure of $23.22 in account 1747.35500 for the Time Life
subscription.
COMMUNICATIONS:
Response to Sills List Inquiries - The Committee voted 6-0 to accept this
communication.
Photographic Film Purchase - Alderman Collens stated that she was not interested in
establishing a consolidated film purchase which would require the maintenance of an
inventory of film and requisitions by departments. However, she suggested that
staff might check with other film suppliers to see if the City can receive a better
discount than the one it presently receives. Alderman Rainey stated that she
agrees with Alderman Collens and encouraged staff to check with other providers to
see if the City can receive a better deal on both the purchase of film and the
development of film. There being no further comments, the Committee voted 6-0 to
accept this communication.
Sale of Surplus Property - Scrap Metal - The Committee voted 6-0 to accept this
communication.
Parkway Gardens - Alderman Collens stated that some residents are both confused and
angry over the April 17, 1990 letter they received concerning parkway gardens. She
stated that Alderman Brady has requested an opportunity to meet with staff to -
develop clarifying language on the standards/procedures to address parkway garden
,. 11 1 1 1 Ti 11 1A
r
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 7, 1990.......... Pago Two
concerns. As an example, Alderman Collens stated that there is not a specifir.
standard in regard to the height of plantings. Alderman Rainey stated that sho
believes it needs to be emphasized that this issue was not initiated by thu
Alderman on the Adminiatration and Public Works Committee. She stated that thin
issue was brought to the Committee by residents who had expressed concern over
parkway plantings and wore not able to work things out with their neighbors.
Virginia Beatty, a renldant of Forest Avenue, then addressed the Committee. Ks.
Beatty stated that she placed plantings in her parkway because of road salt killing
the grass. She statod that she has received a lot of positive comments. Ks.
Beatty stated that she is a professional horticulturist and suggested that a
Committee be established to work with staff to develop guidelines concerning the
setback distance for plantings as well as height. She stated that she would
personally be happy to work with David Jennings and others to develop such
standards. Alderman Juliar stated that the Committee would appreciate input from
Hs. Beatty, but emphasized that there are residents who are not at all pleased
about the parkway plantings.
Alderman Collens emphasized that the Committee is dealing with this matter on a
complaint basis and only when there is a safety issue involved. She stated that
the Committee is not interested in establishing aesthetic standards or in
patrolling the City to inspect parkway plantings. The Committee voted 6-0 to hold
over this matter for further consideration.
PURCHASES:
Poplar Avenue Relief Outlet Sewer - The Committee voted 6-0 to recommend City
Council approval of the low bid from George W. Kennedy Construction Company for a
total cost of $635,396.
Ridge Avenue Water Hain Replacement - Alderman Rainey expressed concern over the
impact of the construction on parking in the affected areas. City Engineer James
Tonkinson stated that the project will begin on Elmwood Avenue and proceed south
and that construction areas will have to be cleared from curbside parking.
Alderman Rainey emphasized that she would be concerned over the removal of parking
even if St. Francis hospital was not currently involved in construction that is
also affecting parking in this neighborhood. She emphasized that there was no
neighborhood meeting held concerning this project which she believes is very
complicated due to the Hospital construction. In response to Alderman Rainey, Mr.
Tonkinson stated that the entire project will take about six weeks to complete.
Alderman Rainey stated that the Aldermen of the ward should have been consulted in
regard to this project. Mr. Tonkinson stated that the staff can contact residents
and also work with the Traffic Engineer to address parking concerns. Alderman
Rainey emphasized that she wants to be sure that work does not commence on this
project until neighborhood meetings are held. The Committee then voted 6-0 to
recommend City Council approval of the low bid from Abbott Contractors Inc. for a
total estimated cost of $376,324.50.
Barricades for Water Department - The Committee voted 6-0 to recommend City Council
approval for Che low bid from Alternate Construction Control, Inc. for a total cost
of $6,210.
r , �
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 7, 1990.......... Page Three
Tractor - The Committee voted 6-0 to recommend City Council approval of the low bid
from Case Power and Equipment for a total cost of $44,809.
Water Meters - The Committee voted 6-0 to recommend City Council approval of the
proposal from Water Products Company for water meters and parts for a total
estimated cost of $33,836 as sole source item requiring 2/3 majority vote. In
response to a question from Alderman Collens, Water and Sewer Superintendent
Richard Figurelli stated that the City now purchases only those meters with remote
read-outs.
ITEMS FOR CONSIDERATION:
Docket 113-5A-90: Sale of Yard Waste Sags - The Committee expressed its
disappointment over the small number of city merchants willing to sell the yard
waste bags with no markup. In response to Alderman Rainey, Public Works Director
David Barber stated that the City would accept other merchants if they indicate a
willingness to participate in the sale of the bags with no markup. Alderman
Collens expressed concern that not enough bags will be sold. She suggested that
the City may need to consider a first of the month sale at the Ecology Center. She
emphasized that she is comfortable that all areas of town are served geographically
by at least one store on the list of participating stores. Alderman Collens also
stated that she believes strongly that there needs to be the same price for these
bags across town. Alderman Juliar stated that he cannot object to a price markup
and emphasized that the bags do take up shelf space. Alderman Wold stated that
there should be an article in the Highlights clearly stating that the bags will be
sold only for 80f. Alderman Esch stated that she agrees with Alderman Juliar that
the bags do impose on merchants in terms of taking up shelf space as well as the
administration of the sales tax records. Alderman Rainey stated that there may be
some arguments for allowing merchants to sell bags at a higher price than the
recommended 800. She stated, however, that this is a special time for business
people to do the environment a favor by selling these bags. Alderman Juliar stated
that he believes the City is coercing merchants to disperse these bags. Alderman
Wold stated that the City is not coercing anyone. She emphasized that merchants
have the option of selling the bags and emphasized that the City would understand,
if the merchants say that they do not have sufficient shelf space. Alderman Each
reminded the Committee that the City doubled the cost of the bags to generate
revenue for the City's recycling program. Alderman Collens moved for Committee
approval of the sale of the bags only at those outlets who agree to sell the bags
at 80f. The Committee voted 4-2 in favor of this motion (Aldermen Each and Juliar
voting nay).
Docket 100-4B-90: Resolution 30-R-90 - Windy City Race - In response to Alderman
Collens, Traffic Engineer David Jennings stated that the race sponsor is not
proposing a race course that will involve the lakefront path system. He clarified
that Lincoln Street east of Sheridan will also not be utilized, Alderman Collens
stated that Alderman Brady has some of the same concerns as Aldermen Wold and
Juliar concerning this race being sponsored by a for -profit entity. She stated
that Alderman Brady has inquired as to the amount of race proceeds that will be
going to charity. Mr. Jennings stated that a representative of the race sponsor is
not present this evening and also stated that the race will not be held until July
29. The Committee then voted 6-0 to hold over this matter pending receipt of
further information concerning the proceeds of the race.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
May 7, 1990.......... Page Pour
Docket 114-SA-90: Resolution 32-R-90 - Lease of Vehicle to Evanston Neighbors at
Work - The Committee voted 6-0 to recommend City Council approval of this
resolution.
Docket 115-5A-90: Ordinance 2-0-90 - Residenco Requirements for Parking Enforcement
Officers - Alderman Paden stated that Alderman Washington has requested information
on the training of General Assistance clients to be employed as Parking Enforcement
Officers. The Committee then voted 6-0 to recommend City Council introduction of
this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 101-48-90: Ordinance 24-0-90 - Special Assessment #13B7 - Brown Avenue
Pavin - This ordinance was transmitted to City Council for adoption.
Docket 102-4B-90: Ordinance 38-0-90 - Reduction in Class C Liquor Licenses - This
ordinance was transmitted to City Council for adoption.
Docket 103-4B-90: Ordinance 39-0-90 - Loading Zone - Greenwood/Elmwood - This
ordinance was transmitted to City Council for adoption.
Docket 104-4B-90: Ordinance 40-0-90 - Loading Zone - Davis/Chicago - This ordinance
was transmitted to City Council for adoption.
Docket 105-4B-90: Ordinance 41-0-90 - Restricting; Hours for Lawn Sorinklina -
Alderman Wold referred to the memorandum from the City Clerk and stated that it is
interesting to note that Skokie and Northbrook have adopted legislation that would
restrict lawn sprinkling fewer -hours than that recommended in the proposed
ordinance. Alderman Wold then moved that the proposed ordinance be amended to
restrict lawn sprinkling between the hours of 10:00 A.M. and 4:00 P.M. only on
weekdays from May 15 through September 15. Public Works Director David Barber
stated that the State is most concerned about Watering during the hot part of the
day and that the City can submit an ordinance with a 10:00 A.M. to 4:00 P.K.
restriction to the State. In response to comments by Alderman Collens, Mr. Barber
stated that the City is trying to diminish use of automatic sprinklers which are
timed to come on during the middle of the day. In response to Alderman Weld, Mr.
Barber stated that this restriction would not apply to recreational uses of water.
The Committee then voted 6-0 to approve Alderman Wold's amendment to restrict lawn
sprinkling during the hours of 10:00 A.K. to 4:00 P.M. on weekdays only. The
Committee then voted 6-0 to recommend City Council approval of the amended
ordinance.
Docket 106-4B-90: Ordinance 42-0-90 - Disposal of Yard waste - This ordinance was
transmitted to City Council for adoption.
There being no further business, the meeting was adjourned at 9:00 P.K.
Respectfully submitted,
Bruce Zimmerman
1"
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of May 21, 1990
Members Present: Aldermen cold, Collens, Rainey, Juliar, Esch and Paden
Members Absent: None
Staff Present: Alexander, Barber, Boddie, Brown, Casey, Embry, Engel,
Fair, Jacobi, Jennings, D. Johnson, Popadowski,
Roethle, Steuben, Tonkinson, and Zimmerman
Presiding Official: Alderman Juliar, Chairman
Summary of Action:
The meeting was called to order at 8:00 P.M.
MINUTES:
Aldorman Collens noted that the .City Council approved the sale of yard waste
bags by local retailers at a price of 80f per bag. She stated that a recent
article in the May/June edition of the Highlights indicated that the bags
would be sold to merchants for 80t and that they would retail for $1.00 per
bag. She emphasized to staff the importance of clarifying in future
promotional materials that residents will pay 80¢ for the yard waste bags.
Alderman Wold suggested that perhaps an announcement could be made this
evening to clarify the price of the bags. There being no further comments,
the Committee voted 5-0 to approve the minutes of the Committee's May 7,
1990 meeting as submitted.
ITEMS FOR CONSIDERATION:
Docket 122-5B--90: Special Event - Christ Temple Baptist Church - Alderman
Wold moved approval of this event. Sam Martin, a representative of the
Church addressed the Committee expressing the Church's appreciation for the
Council consideration of this event. The Committee then discussed the
event, clarifying that it would be held on May 28. 1990 from noon until 6:00
P.M. and would involve the closing of Reba Place from Sherman to Custer for
a Hymn Fest. The Committee acknowledged the very large number of citizens
present this evening in support of this event. The Committee voted 5-0 to
recommend City Council approval of this event. (Alderman Paden arrived at
this time.)
Docket 100-4B--90: Resolution 30-R-90 - Windy City Race - Terra Levin, Race
Director for this event, stated that there would be a $10.00 entry fee per
participant. She estimated that approximately $2.00 of each entry would go
to the March of Dimes. City Traffic Engineer David Jennings stated the race
sponsor is estimating that $2,000 out of the sponsor's expenses of $20,750
will go toward the charitable donation. The Committee then discussed a May
14, 1990 letter from the race sponsor, detailing the sponsor's costs
associated with conducting this race. Alderman Collens noted that it would
appear that this is a commercial event with a small donation to charity.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of May 21, 1990................Page Two
She suggested that the event is geared toward promotion of the sport and use
of roller blade equipment. Ms. Levin stated that there will be no profit on
this event, which is intended to promote physical fitness. In response to a
question from Alderman Rainey, Mr. Jennings stated that the City had
previously allowed a bicycle race, which was sponsored by CitiCorp, to be
held in Evanaton. Mr. Jennings stated that it is his recollection that the
City billed the race sponsor approximately $2,000 for the City expenses
associated with conducting the race. Alderman Juliar stated that he does
not believe there was any donation to charity associated with that bicycle
race. In ropponse to Alderman Collens, Ms. Levin stated that they are
anticipating 600 to 800 participants, mostly from the North Shore
communities and north Chicago. Alderman Collens expressed her concern over
the City being reimbursed by the race sponsor for any City expenses
associated with the race. She also emphasized she would prefbr that the
March of Dimos was receiving more money from the race. Alderman Wold then
moved to recommend City Council approval of the event with the understanding
that the City should bill back all expenses associated with the race to the
race sponsor and that none of the reimbursement to the City for its expenses
will be deducted from the charitable donation. Alderman Rainey moved to
amend Alderman Wold's motion by requiring that all City expenses would be
billed to the race sponsor with a $2,000 security deposit provided by the
sponsor in advance of the race for the reimbursement of the City. Alderman
Rainey's amendment also included a guarantee from the race sponsor that the
donation to charity would be a minimum of $2,000. Alderman Weld accepted
the amendment. The Committee then agreed to require that the $2,000
security deposit be received by the City by July 1, 1990. The Committee
voted 6-0 to recommend City Council approval of this event.
City Bills List of May 2. 1990 - Time/Life Subscription for Potawatomi Day
Camp - The Committee voted 6-0 to recommend City Council approval of this
expenditure. E
City Bills List of May 14, 1990 Alderman Wold requested a report
explaining the expenditure of $31.63 charged to account 1714.35500 for an
Afro-American flag. Alderman Paden requested a report on the following
expenditures - $5.64 to Mosbey Yearbook, Inc. charged to account 620.30200;
$1,050 to Jack Siegel for legal services charged to account 6800.22300; $400
to Roughneck Concrete for drilling two holes charged to account
69900.50200. Alderman Collens noted that there were a number of
expenditures in account 441.24100 to the Traffic Institute. She requested a
report discussing the number of people attending the institute and the z
courses attended by City personnel. Alderman Rainey requested that this
report also include What the City has budgeted for Traffic Institute
training for the year, including the appropriation amount, the purpose of =
the training and information on who will attend the training. Alderman
Collens noted that there were two expenditures in account 71800.000354 to
Wood Electrical for work at the Church and Chicago construction site. She
requested a staff report on this electrical work. Alderman Rainey requested
a report on the expenditure of $1,953.43 to Mankoff Equipment, Inc, for a
replaced card system charged to account 40200.31000. Alderman Rainey also
requested a report on the expenditure of $3,255 to Hansen Roofing, Inc. for
gutter work at the Animal Shelter charged to account 6906.50200. The
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of May 21, 1990................Page Three
Committee voted 6-0 to recommend City Council approval of the May 14, 1990
City Bills List.
COMMUNICATIONS:
Response to Bills List Inquiries - The Committee voted 6-0 to accept this
communication.
Fire Department Monthly Report - The Committee voted 6-0 to accept this
report.
Plantings in Parkways - The Committee voted 6-0 to accept this communication.
Senior Citizen Wheel Tax Discount Program - It was noted that Alderman
Warshaw has requested -the 'Committee hold over its consideration of this
matter. The Committee agreed to hold over this communication for further
consideration.
Poa,ting of Judson Avenue for Special Street Cleaninv, - The Committee voted
6-0 to accept this communication.
Allay Vacation - 626 Ridge Avenue and 1107 Washington Street - Alderman Weld
moved for Committee approval of this alley vacation. In response to
Alderman Juliar, City Engineer James Tonkinson stated that the City has
received no request for a waiver of the fees associated with this alley
vacation, Alderman Wold noted that both Ward Aldermen support this
vacation. She stated that Alderman Warshaw had informed her that all but
about 4 to 6 of the neighbors support this vacation. Alderman Rainey noted
that this vacation is dependent on the Planning and Development Committee
approval of the planned unit development of which this vacation is a part.
The Committee voted 6-0 to recommend City Council approval of this
vacation.
Funding for Yard Waste Collection - Alderman Collens expressed concern about _
applying funds originally set aside for the Library construction project for
use in funding the City's Yard Waste Program. She asked that this
communication be held over for further information concerning alternative
funding of the Yard Waste Program.
PURCHASES:
15 Used Compact Cars - The Committee voted 6-0 to recommend City Council
approval of the proposal from Veto Enterprises for a total cost of $129,000
as a non -bid item requiring 2/3 majority vote.
Microfilm Reader/Printer - The Committee voted 6-0 to recommend City Council
approval of the proposal from 3M Corporation for a total cost of $6,235 as a
non -bid item requiring 2/3 majority vote.
Leaf Loader - The Committee voted 6-0 to recommend City Council approval of
a proposal from Lewis Equipment Company for a total cost of $24,200 as a
non -bid item requiring 2/3 majority vote.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of May 21, 1990................Page Four
ITEMS FOR CONSIDERATION:
Docket 120-5B-90: 1990-91 Minority Set Aside Program - Alderman Paden noted
that it was intended in 1989-90 to spread expenditures among various
minority vendors. She requested a report identifying the vendors and the
amount of City expenditures they received under this FY1989-90 program.
Alderman Paden also requested that this information distinguish the minority
vendors by sex and race. The Committee requested that this report be
expanded to include City expenditures to minority firms on projects that
were not included as part of the original set aside program. The Committee
then voted 6-0 to recommend City Council approval of the 1990-91 program.
Docket 123-5B-90: Resolution 33-R-90 - Maintenance of Streets and Highways
- The Committee voted 6-0 to recommend City Council approval of this
resolution.
Docket 121-5B-90: 1990-91 Combined Curb and Sidewalk Replacement Program -
The Committee voted 6-0 to recommend City Council approval of this program.
Docket 124-SB-90: Ordinance 43-0-90 - Enhanced 911 Emergency Services - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
Docket 125-5B-90: Ordinance 53-0-90 - Sale of 1815-17 Lamar Avenue - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 115-5A-90: Ordinance 20-0-90 - Residency Requirement for Parking
Enforcement Officers - This Ordinance was transmitted to City Council for
approval.
Docket 86-4A-90: Ordinance 16-0-90 - Increase in Undertaker License Fee -
Alderman Rainey stated, that while the Committee has received extensive
information on this matter, she is still not entirely satisfied that _
additional revenue would not be achieved through the elimination of the
temporary undertaker license. She stated that she believes thin matter may
require further consideration in the future. The Committee voted 6-0 to
recommend City Council approval of this ordinance.
There being no further business, the meeting was adjourned at 9:00 P.K.
Respectfully submitted,
Bruce Zimmerman
i
Members Present:
Members Absent:
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of June 11, 1990
Aldermen Collens, Rainey, Wold, Juliar, Paden and Each
None
Staff Present: Adamus, Aiello, Barber, Burns, Casey, Engel, Fair, Figurolli,
Jacobi, Jennings, C. Johnson, D. Johnson, Linkowski,
Olkowski, Popadowski, Roethle, Shonk, Tonkinson, Wright, and
Zimmerman
Presiding Official: Alderman Juliar, Chairman
Summary of Action:
The meeting was called to order at 7:35 P.K.
MINUTES:
The Committee voted 5-0 to approve the minutes of the Committee's May 21, 1990
meeting as submitted.
City Bills List of June 4. 1990 - (Alderman Esch arrived at this time.) Alderman
Collens requested staff reports on the following expenditures: page 36, account
.00328 - $598.12 for liquid paper; page 21. account 1020.41600 - $1,900 to the
Ridgeville Park District for concerts. Alderman Paden requested that staff prepare
reports on the following expenditures: page 14, account 641.22300 - $1,871.43 to
Debra Senn for appeal hearing; page 21, account 1003 - various expenditures for
census project; page 29. account 1712.29900 - $88.00 to L. T. Bonner; page 34,
account 1743.29900 - $45.00 to Lisa Richardson for candidate evaluation; page 42,
account 4020.28800 - $8.50 to Fender Handers Rent -a -Car. The Committee then voted
6-0 to recommend City Council approval of the City Bills List of June 4, 1990.
COMMUNICATIONS:
Response to Bills List Inquiries - The Committoe voted 6-0 to accept this
communication.
Senior Citizen Wheel Tax Discount Program - A resident addressed the Committee,
stating her belief that the current vehicle sticker fee for senior citizens is too
high. She Suggested that Evanston's vehicle sticker rate is relatively higher than
other ccrsnunities and expressed her interest in providing input to the Committee to
encourage a decrease in the vehicle sticker rate for senior citizens. The
Committee suggested that this resident bring input in time for the Committee's
consideration this fall due to. the 1990--91 vehicle stickers going on sale in
December.
Alderman Collens stated her belief that the City's current use of the Circuit
Breaker in providing a senior citizen discount does address those senior citizens
most in need. Alderman Juliar stated that he also does not see an unfairness in
the City's present vehicle sticker rate for senior citizens. Alderman Rainey
ate-
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of June 11, 1990................Page Two
suggested that the Committee need not debate the pros and cons of the vehicle
sticker rate tonight. She suggested that the resident can put together information
for the Council to consider at a later time. At the suggestion of Alderman Wold,
the Committee agreed to hold over this matter and place it on its agenda for August.
Funding for Yard Waste Collection Program - Alderman Collens moved approval of the
recommendation to use $61,513.38 in income tax surcharge revenues for the yard
waste recycling program with the underatanding that there will be sufficient
funding for the City's Library project. The Committee voted 6-0 to recommend City
Council approval of the use of this income tax revenue for the yard waste program.
Annual Survey of Accidents and Iniuries - Alderman Rainey noted that lost workdays
due to employee injuries increased in FY1989-90 over the prior year and emphasized
that she does not see a positive trend in lost workdays. She stated that she does
not wish to hold this matter over, but may wish to discuss this matter with the
Director of Safety and Risk Management at a later time. The Committee voted 6--0 to
accept this communication.
PURCHASES:
Removal of Contaminated Soil - The Committee voted 6-0 to recommend City Council
approval of the proposal from S.E.T. Environmental for an amount not to exceed
$24,000 and a proposal from Environmental Risk Consultants for an amount not to
exceed $11,500.
Insurance Audit - The Committee voted 6-0 to recommend City Council approval of the
proposal from Insurance Management and Planning for a cost not to exceed $9,600.
Construction Debris Haulinx - The Committee voted 6-0 to recommend City Council
approval of the proposal from Menini Cartage at a total estimated cost of $22,500.
Parking Lot Landscape Maintenance - The Committee voted 6-0 to recommend City
Council approval of the low bid from Jean's Greens for a total cost of $12,897.50.
Sewer Pipeline and Catchbasin Cleaning - The Committee voted 6-0 to recommend City
Council approval of the low bid from National Power Rodding Corporation for a total
cost of $117,045.
Street Lighting System Improvements - In response to the Committee, City Engineer
James Tonkinson explained that these improvements would include the replacement of
multiple circuit systems installed in the 1940's as well as the installation of
streetlight fixtures on Benson Avenue which was delayed due to the viaduct
construction. The Committee then voted 6-0 to recommend City Council approval of
the low bid from Divane Brothers Electric Company for a total estimated cost of
$496,788.45.
Civic Center Janitorial Services - The Committee voted 6-0 to recommend City
Council approval of the low bid from Tri-Angle Maintenance Service, Inc. for a
total cost of $39,072.12.
0
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of June 11, 1990................Page Three
Library Janitorial Services - The Committee voted 6-0 to recommend City Council
approval of the low bid from Imperial Service Systems, Inc. for a total cost of
$23,256.
Fire !lose - The Committee voted 6-0 to recommend City Council approval of the
proposal from MABAS for a total cost of $11,220 as a non -bid item requiring 2/3
majority vote.
Fire Rndios - The Committee voted 6-0 to recommend City Council approval of the
proposal from Motorola for a total cost of $11,900 as a non -bid item requiring 2/3
majority vote.
Fire Pumper - The Committee voted 6-0 to recommend City Council approval of the
proposal from Pierce, Inc. for a total cost of $138,570 as a non -bid item requiring
2/3 majority vote.
Ambulance - The Committee voted 6-0 to recommend City Council approval of the
proposal from Excellence. Inc. for a total cost of $48.392 as a non -bid item
requiring 2/3 majority vote.
Consulting Services for Southwest Industrial Area - The Committee voted 6-0 to
recommend City Council approval of the proposal from Camp, Dresser and McKee at a
total estimated cost of $21,710.
Amendment to Engineering Services for Water Plant - The Committee voted 6-0 to
recommend City Council approval of this amendment to the contract with Alvord,
Burdick and Howson at a total cost of $45,000.
ITEMS FOR CONSIDERATION:
Docket 137-6A-90: Sherman Avenue Garage Improvements - Alderman Rainey stated that
this matter needs a good discussion. She suggested that this matter be held until
the Committee receives an update on information concerning criminal activity in the
Sherman Avenue Garage as well as information on garage use following the opening of
the Church/Chicago Self Park. The Co*,=ittee agreed to hold over this matter for
further consideration.
Docket 138-6A-90: License Agreement to Occupy a Portion of Crain Street - In
response to Alderman Juliar, staff explained that the issuance of this license will
not place this land on the property tax roles. Mr. Tonkinson emphasized that the
license would allow the City to use this land if it so chooses and does not involve
a vacation of the land. Alderman Collens suggested that the City should issue the
license agreement but not vacate the property. The Committee then voted 6-0 to
recommend City Council approval of this license agreement.
Docket 139-6A-90: Resolution 34-R-90 - MET Maintenance by Contract - The Committee
voted 6-0 to recommend City Council approval of this resolution.
Docket 140-6A-90: Resolution 35-R-90 - MFT Street Construction - The Committee
voted 6-0 to recommend City Council approval of this resolution.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of June 11, 1990................Page Four
Docket 141-6A-90: Resolution 36-R-90 - Reserved Space for Handicapped - The
Committee voted 6-0 to recommend City Council approval of this resolution.
Docket 142-6A-90: Resolution 37-R-90 - League of Women Voter Office Lease Renewal
- The Committee voted 6-0 to recommend City Council approval of this resolution.
Docket 143-6A-90: Ordinance 54-0-90 - Special Assessment #1386 - Pavinn of Poplar
Avenue - Alderman Collens stated that the two ward Aldermen are working on the
commuter parking issue associated with this project. She emphasized that the
paving of Poplar Avenue is universally believed to be necessary. The Committee
voted 6-0 to recommend City Council introduction of this ordinance.
Docket 144-6A-90: Ordinance 55-0-90 - Extension of ResCorp Lease - The Committee
voted 6-0 to recommend City Council introduction of this ordinance.
Docket 145-6A-90: Ordinance 56-0-90 - One -Way Street - Ashland/Church/Davis -
Alderman Paden stated that both ward Aldermen support this change and would request
suspension of the rules this evening to allow City Council adoption of this
ordinance. A resident then addressed the Committee, presenting a petition, as well
as photographs of a recent accident, as justification for making Ashland a one-way
street between Church and Davis. The Committee voted 6-0 to recommend City Council
introduction and adoption of this ordinance this evening.
Docket 146-6A-90: Ordinance 57-0-90 - Loading Zone - Howard/Custer - The Committee
voted 6-0 to recommend City Council introduction of this ordinance.
Docket 147-6A-90: Ordinance 58-0-90 - Resident Only Parking District on Davis
Street between Hinman and Judson - Alderman Wold noted that both ward Aldermen
support this parking district, which has also been accepted by the residents of the
neighborhood. Alderman Collens expressed her general concern that this district is
being established on the basis of one building's need as opposed to the need of an
entire neighborhood. She emphasized that she believes this may be the best
solution under these circumstances, but also believes that Council should be clear
that this is not the start of a new program. Alderman Collens emphasized that this
approach should only be used when the City is faced with similarly difficult �-
situations. Alderman Collens suggested a sunset provision in this ordinance may be
a good idea due to the unusual nature of the solution. Alderman Juliar stated that
a sunset provision to occur in nine months to one year had been previously
discussed. City Traffic Engineer David Jennings stated that a January 1, 1991
sunset provision had been considered. Alderman Collens moved for introduction of
the ordinance and then moved to amend the ordinance to include a sunset provision _
for January 1. 1991. Alderman Juliar suggested a sunset provision at some point
after January 1, 1991. Alderman Collens agreed to a June 1, 1991 sunset. Alderman _
Rainey roved to amend the ordinance to require that anyone wishing to receive a
resident only parking district sticker must have a City of Evanston vehicle
sticker. Alderman Juliar stated that While this may not apply to the Georgian,
there may be a number of instances throughout the city where -residents have leased
cars which lack a City of Evanston vehicle sticker. Alderman Rainey stated that
her household has a leased car which under this amendment would be required to
acquire a City of Evanston vehicle sticker. The Committee then voted 6-0 to
approve the amendment to include a June 1, 1991 sunset provision. The Committee
also voted 5-1 (Alderman Juliar voting nay) to require a City of Evanston vehicle
F-
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of June 11, 1990................Page Five
sticker for the privilege of obtaining a ronident only packing district sticker.
The Committee then voted 6-0 to recommend City Council introduction of this
ordinance with these two amendments.
ITEMS PREVIOUSLY CONSIDERED:
Docket 124-5B-90: Ordinance 43-0-90 - Enhanced 911 Emergency Services - This
ordinance was transmitted to City Council for adoption.
Docket 125-5B-90: Ordinance 53-0-90 - Sale of 1815-17 Lamar Avenue - This ordinance
was transmitted to City Council for adoption.
Docket 129-58-90: Ordinance 50-0-90 - Alley Vacation - Ridge and Washington - This
ordinance was transmitted to City Council for adoption.
COMMUNICATIONS:
Extension of Hours - EmDloyee Parking Permit Program Main/Chicago Business District
- The Committee voted 6-0 to approve the extension of employee permit parking in
the lots near Main and Hinman and near Hain and Sherman to the hours of 6:00 A.M.
to 8:00 P.K. from the current 9:00 A.M. to 6:00 P.H.
Minority Set Aside Program Follow-Ua Information - This matter was held over to
allow further time for discussion.
Emergency Purchase - Sherman Avenue Garage Concrete Repairs - This matter was held
over to allow time for further discussion.
Emergency Purchase - Ashland Avenue Garage Sewer - This matter was held over to
allow time for further discussion.
Human Services Committee Report on Youth Advocacy Consultant Exvense - This expense
was approved as part of the Committee's review of the City Bills List of June 4,
1990. E
There being no further business, the meeting was adjourned at 9:00 P.H.
Respectfully submitted,
Bruce Zimmerman
Draft Not Approved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of June 25, 1990
Members Present: Aldermen Uold, Collens, Rainey, Juliar and Paden
Members Absent: Alderman Eseh
Staff Present: Adamus, Aiello, Asprooth, Barber, Boddie, Berkowski,
Z. Edwards, Fair, Figurelli, Jacobi, Roethle,
Tonkinson, Zendell and Zimmerman
Presiding Official: Alderman Juliar, Chairman
Summary of Action:
The meeting was called to order at 7:30 P.M.
MINUTES:
Alderman Rainey moved to amend the June 11, 1990 minutes. She requested
that the third sentence of the last paragraph on page 1, which carries over
to page 2 be amended to read as follows: "Alderman Rainey suggested that
the Committee need not debate the pros and cons of the vehicle sticker rate
tonight, because it would be more appropriate to discuss this matter as the
Council addresses the FY1991-92 Budzet. The Committee voted 5-0 to approve
the minutes of the June 11, 1990 meeting as amended.
City Bills List of June 20, 1990 - alderman Wold requested a report on the
following expenditures: page 11, account 456.30400 - two expenditures for
squad suits; page 12, account 605.29900 - $35.00 expenditure to Evanston
Hospital; page 30, account 1715.35500 - two expenditures for all-purpose
smocks to American Hotel Register. Alderman Collens noted there were a
number of expenditures on page 21 in account 1001.22300 for Fair Housing
legal services. She requested a report updating the Committee on the cost
of this legal service. There being no further questions, the Committee
voted 5-0 to recommend City Council approval of the June 20, 1990 City Bills
List.
COMMUNICATIONS:
Response to Bibs List Inquiries - Alderman Collens stated that it is
inconceivable to her that the City needs the 864 bottles of liquid paper
that were included in the last City bills list. There being no further
comments, the Committee voted 5-0 to accept this communication.
Minority Set Aside Prozram - Follow-up Information - Alderman Paden stated
that she had no further questions on this matter. The Committee voted 5-0
to accept this communication.
4
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of June 25, 1990................Page Two
Emergency Purchase - Sherman Avenue Garage Concrete Repairs - The Committee
voted 5-0 to approve this emergency purchase.
Emergency Purchase - Ashland Avenue Sewer - The Committee voted 5-0 to
approve this emergency purchase.
Amendment to Lease of Lot #27 to Post Office - Alderman Collens stated that
she beliovos the Oak Street Market can use the 12 parking spaces. She
questioned what would happen to the 12 Post Office vehicles currently
parking in these spaces which are leased by the Post Office. A
representative of the Oak Street Marko; then addressed the Committee stating
that the business has lost sales since the City has leased the parking
spaces in this lot to the Post Office. He stated that the Market is heavily
dependent on that parking and emphasized that the Market was not informed
when the public parking was removed from this lot. He stated that
approximately 70% of the Market's business occurs between the hours of 2
P.M. and 9 P.M. City Manager Joel Asprooth stated that the City's parking
study was conducted at times other than when the Market experiences its peak
business. He stated that the impact of leasing these 12 spaces to the
Market would be that the Post Office will have to relocate 12 vehicles to
other parking spaces. Alderman Rainey stated her belief that had the Oak
Street Market known about the Post Office lease from the outset, the Market
would probably have voiced interest in these 12 spaces at that time. The
Committee then voted 5-0 to authorize staff to exercise the 90 day
termination clause in the present lease with the Post Office for the 36
spaces in this lot. Staff was directed to renegotiate leazes with Oak
Street Market and the Post Office which would reduce the Post Office lease
by 12 spaces and allow the Oak Street Market to lease these 12 spaces.
Art in the Construction of Public Buildings - Alderman Collens stated that
she believes the City is headed in the right direction by encouraging both
public and private development to include art. She expressed concern over
the amount of time and the process involved in the Arts Council's proposed
procedures for this program. She emphasized that it would be difficult to
manage this procedure in the context of the City's capital improvement
projects and encouraged consideration of a simpler procedure. Alderman
Collens stressed her concern over where public funds will come from to fund
the public art associated with the construction of City buildings. Alderman
Juliar stated that he does not disagree with the issues and concerns
identified by Alderman Collens. He stated that he supports public art but
is troubled by an ordinance which coerces public art. Alderman Rainey
suggested that the Administration and Public Works Committee is not the
appropriate place to debate the proposed procedures dnd processes. She
suggested that the Planning and Development Committee and City Council are
the appropriate places to discuss this issue. She stated her belief that
the issue before the Administration and Public Works Committee this evening
is the impact of the proposed public art program on the City's capital
improvement program. Alderman Rainey stated that the proposed program
requirement of one percent for public art would require that the City expend
$230,000 for public art in the construction of the new Library, estimated to
cost $23,000,000 and $40,000 for public art in the construction of the new
'r�
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of June 25, 1990................Page Three
Levy Center, estimated to cost $4,000,000. Alderman Rainey stated that she
does not see how the 1% requirement will fly because the City does not have
the money to fund public art at that level. She stated that perhaps the
Committee will be willing to consider a 1/2% requirement. Alderman Rainey
emphasized that the City cannot adopt the public art ordinance with public
art classified as a desirable capital improvement project. She stated the
ordinance cannot be adopted without including public art in the Capital
Improvement Program. Alderman Wold stated that, as desirable as public art
is, she believes it is not good use of public money to add that cost to
public buildings. She stated that she would be willing to consider less
than a 1/2% requirement and would also be willing to consider a program for
encouraging donated art or donated money for public art. City Manager Joel
Asprooth clarified that public art is presently included in the proposed
Capital Improvement Program as a desirable project. He stated that this
expenditure would need to be incorporated into the capital improvement
financing plan if the public art is upgraded from desirable to necessary.
Alderman Collens stated that she is not sure that substantial renovation of
public buildings is not also to be included in public art programs. She
stated that page 1 of the attachment to the ordinance makes reference to
both all new or substantially renovated public buildings. Joe Zendell,
Director of the Arts Council, stated that page '_ of the attachment is
intended as an introduction but not as an addendum to the ordinance. Fie
stated that at the request of the Planning and Development Committee the
first page of the ordinance addendum will be page 2. Alderman Wold asked
whether the renovation of a City Fire Station would then fall under the
public art program. Mr. Asprooth stated that it would not, based on the
ordinance before the Committee this evening.
Alderman Rainey suggested that the Committee convey its concerns to the
Planning and Development Committee over the 1% funding guideline. She
stated that the Committee can only address this issue as part of the Capital
Improvement Program and that the Committee is not ready to review the
Capital Improvement Program this evening. Alderman Juliar suggested that
staff convey the concerns of the Committee to the Planning and Development
Committee and also notify the Planning and Development Committee that the
Administration and Public Works Committee will deal with the capital
improvement related issues associated with the public art prograu at a later
meeting. The Committee voted 5-0 to direct staff to forward its concerns to
the Planning and Development Committee.
Fire Department Monthly Feoort for May, 1990 - The Comnittee praised the new
computerized format of this report and voted 5-0 to accept the report.
PURCHASES:
1990 Combined Curb and Sidewalk Program - The Committee voted 5-0 to
recommend City Council approval of the low bid from Globe Construction, Inc.
for a total estimated cost of $268,522.80.
Demolition of 1120 Emerson -- The Committee voted 4-1 (Alderman Paden voting
nay) to recommend City Council approval of the third low bid from U.S.
Dismantlement, Inc. for a total cost of $14,800.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of June 25, 1990................Page Four
Change Order -- Viaduct Maintenance Program - Alderman Wold questioned
whether this project included any screening or other improvements which
would prevent pigeons from roosting under the viaduct. City Engineer James
Tonkinson stated that this project did not include such improvements, but
that staff would recommend screening be considered as part of any painting
program for the viaducts. He stated that Oak Park has taken a similar
approach in its viaduct painting program. Alderman Wold stated that she
would strongly encourage improvements that would prevent pigeons from
roosting under the viaduct. Mr. Tonkinson also clarified that this work
does not involve a structural problem with the viaduct. He emphasized that
the steel structure is still strong. He stated that this project involves
repairs and improvements to the concrete surface of the viaduct. The
Committee then voted 5-0 to recommend City Council approval of this change
order which would omit the Noyes Street viaduct from the contract with
Pressure Concrete Construction Company and would result in a final estimated
cost under this contract of $57,555.95.
ITEMS FOR CONSIDERATION:
1990-94 Capital Improvement Program Update - The Committee agreed that
Alderman Rainey, as the next Committee Chairman, will survey the Committee
to establish a meeting schedule for review of this program.
Docket 137-6A-90: Sherman Avenue Garage Imorovements - The Committee
acknowledged receipt of the communications stating that further information
will be provided for the Committee's consideration at the July 9, 1990
meeting.
Docket 158-6B-90: 1990-91 Budget Amendment to the Yard Waste Program
Funding, - The Committee voted 5-0 to recommend City Council approval of this
amendment.
Docket 159-6B-90: Pilot Program - Roll -Out Trash Containers - In response
to Alderman Collens, Public Works Director David Barber stated that it is
proposed that these containers be placed at the current garbage collection
pickup sites. In response to Carr-aittee questions, Mr. Barber also stated
that these containers should be large enough to avoid problems with animals
tipping over the containers. The Committee then voted 5-0 to recommend City
Council approval of this pilot program.
Docket 160-6B-90: Energv Alternatives Task Force Request for Proposals - In
response to a question from Alderman Wold, the Committee noted that $30,000
had been appropriated in the FY1990-91 Budget for this preliminary study.
Alderman Wold moved for Committee approval of this request for proposals.
Alderman Collens expressed her concern over whether the City should wait on
the completion of the Northwest Municipal Conference study of the -
municipalization of electric service before undertaking its own study. Mr.
Asprooth clarified for the Committee that the Northwest Municipal Conference
has decided to solicit qualifications of consultants who would be interested
in doing a preliminary study. He emphasized that the Conference has made no
decision to undertake a preliminary study of municipalization of electric
service for member communities. At this point, he stated, the Conference
,e\
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of Juno 25, 1990................Page Five
has met with consultants and gathered information on the cost of a
preliminary study. He stated that a decision on whether to proceed with the
preliminary feasibility study by the Conference may be reached by early this
fail. He stated that there would be similarities in the focus of the
Conference study and the City'a study and that member communities would be
assessed for the cost of the Conference study. Alderman Collens noted that
the examination of legal issuna has been dropped from the City's request for
proposals. She stated that ahe assumed this was dropped because the
Northwest Municipal Conference study was going to cover that issue.
Jan Schakowsky, a member of the City's Task Force, then addressed the
Committee. Hs. Schakowsky stated that the Task Force was unanimous in
regard to the need to move ahead with the City's study due to the current
City franchise agreement expiring in 1992. She emphasized that, depending
on the overlap of the City's study with the Northwest Municipal Conference
study, it may be possible for the City to negotiate with its consultant to
modify the scope of services. She also emphasized that most of the issues
to be addressed in the City', study would need to be examined even if the
Northwest Municipal Conference does choose to undertake its study. Alderman
Rainey stated that even if the Conference does undertake its study she
believes the City has a need to complement the Conference study with its own
study. She reminded the Committee that the City had previously endorsed
this preliminary study and made an appropriation for the study. Alderman
Rainey voiced her support for Alderman cold's motion to approve this request
for proposals. The Committee then voted 5-0 to recommend City Council
approval of this request for proposals.
Docket 161-6B-90: Ordinance 59-0-90 - Special Assessment #1392 - Alley
Paving - Church/Hartrey - The Committee voted 5-0 to recommend City Council
introduction of this ordinance,
Docket 162-6B-90: Ordinance 60-0-90 - Poplar Avenue Paving Restrictions -
The Ccmm ittee voted 5-0 to recommend City Council introduction of this
ordinance.
Docket 163--6B-90: Ordinance 61-0-90 - Parking Restrictions on Sherman
Avenue - Art Newman, a resident of the city, addressed the Committee stating
that there are two First Ward parking issues before the Council this
evening. He stated his belief that residents of the Georgian are getting
more relief from their parking problems than are the residents of Sherman
Gardens. He questioned the equity in the City's handling of these two
issues. The Committee clarified that the matter presently being discussed
involved parking restrictions at Sherman and Gaffield and did not involve
either the Georgian or Sherman Gardens. Mr. Newman stated that his comments
were directed toward Ordinance 63-0-90 - the expansion of Residential
Exemption Parking District A. The Committee then voted 5-0 to recommend
City Council introduction of Ordinance 61-0-90.
Docket 164-6B-90: Ordinance 62-0-90 - Two Way Stop - Thaver/Bennett - The
Committee voted 5-0 to recommend City Council introduction of this ordinance.
It
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of June 25, 1990................Page Six
Docket 165-6B-90: Ordinnnce 63-0-90 - Expansion or Residential Exemption
Parking District A - Tho Committee voted 5-0 to recommend City Council
introduction of this ordinance.
Alderman Collens stated that she believes Mr. Newmnn has made a good point
regarding the parking romodies being considered fnr the Georgian and the
area adjacent to Sherman Gardens. She stated that perhaps she might make
neither of these areas a residential only district, as presently proposed
for the block of Davis Street adjacent to the Georgian. She emphasized that
the district being implemented adjacent to the Georgian represents a
temporary arrangement and that she would be very careful in implementing
such districts. Alderman Collens stated that she will look at the parking
district adjacent to the Georgian very carefully when it reaches its sunset
provision on June 30, 1991. Mr. Newman suggested that the Sherman Gardens
parking matter be placed on the Committee's agenda later on to see if the
present proposal has adequately solved the parking problem for this
building. The Committee then voted 5-0 to recommend City Council
introduction of this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 143-6A-90: Ordinance 54-0-90 - Special Assessment 61386 - Paving of
Poplar Avenue - This ordinance was transmitted to City Council for adoption.
Docket 144-6A-90: Ordinance 55-0-90 - Extension of ResCorp Lease - This
ordinance was transmitted to City Council for adoption.
Docket 146-6A-90: Ordinance 57-0-90 - Loading Zone - Howard/Custer - This
ordinance was transmitted to City Council for adoption.
Docket 147-6A-90: Ordinance 58-0-90 - Resident Only Parking District on
Davis Street between Hinman and Judson - The Committee voted 5-0 to
recommend City Council adoption of this ordinance as amended.
There being no further business, the meeting was adjourned at 9:00 P.M.
Respectfully submitted,
Bruce Zimmerman
Assistant City Manager
r
e V
Draft Not AnDroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 9, 1990
Members Present: Aldermen Rainey, Collens, Esch, Paden and
Juliar
Members Absent: Alderman Wold
Staff Present: Adamus, Aiello, Asprooth, Barber, Borys,
D'Agustino, Engel, Fair, Figurelli, Jacobi,
Jennings, Lindwall, Modaber, Olkowski,
Roethle, Rubin, Shonk, Tonkinson, Wirth,
Wright, and Zir.:nerman
Others Present: Aldermen Wollin, Warshaw, Brady, Lanyon,
Washington; :Mayor Barr
Presiding Official: Alderman Rainey, chairman
Summary of Action:
The meeting was called to order at 7:35 P.M.
MINTITES:
The Committee voted 3--0 to approve the minutes of the Committee's
dune 25, 1990 meeting as submitted.
1990-94 Capital Improvement Proaran Update -- The Committee called on
City Manager Joel Asprooth who explained that this material
represented the annual update of the City's five year Capital
Improvement Program. He stated that the five year program includes
capital expenditures totalling $117,937,260, and property tax
supported g�:neral obligation. o-talling $25, 745, 000. He notes:
that there would be additional general obligation debt supported by
the Sewer System in the amount of $21,710,000, the Downtown Tay
Increment Financing District in the amount of $4,113,000, the
Southwest Industrial Area Tax Increment Financing District in the
amount of $2,100,000 and Special Assessment payments. 111r. Asprooth
stated that this five year prcgra:n complies with the City Council's
current budget policy which limits the growth of property tax to 95`s
of the Consu cr Price Index. Paden and Juliar arrived a:.
this time.)
Mr. Asprooth stated that some projects have been deferred and others
prioritized as desirable in order to ;feet the budget policy funding
guidelines. In preparing this program, Mr. Asprooth stated that it
has been assumed that $110001000 in Capital Improvement Fund
interest earnings and project cost savings will be reallocated into
the five year program. He also stated that it has been assumed that
there would be no transfer of Debt Service Fund property tax levy
capacity to the General Fund. In regard to the Library, mr.
MINUTES OF THE ADMI141STRATION AND PUBLIC WORKS COI•24ITTEE
Meeting of July 9, 1990 ................Page Two
Asprooth stated that the update assumes financing of this project
with the use of Bond Anticipation Notes and also assumes $1,000,000
in funding from private sources.
The five year program includes a number of projects related to the
Water System and calls for a Water Bond issue of $3,000,000 in
1990. Mr. Asprooth stated that staff is analyzing the need for a
water rate increase as early as 1992 and emphasized that City of
Evanston water rates presently are and will continue to be lower
than other communities in the area. The program also assumes that
the City's long range sewer improvement projects would be funded
through an Illinois Environmental Protection Agency loan program.
Mr. Asprooth stated that this program offers funding to the City at
very favorable interest rates which are lower than what would be
available on the bond market.
Mr. Asprooth stated that the five year progran assumes two bond
issues -.n 1990, a general obligation bond issue in the amount of
$5,535,000 which would include $2,120,000 in property tax support,
$1,080,000 in Sewer Fund support, $2,100,000 in funding from the
Southwest Industrial Area Tax Increment Financing District and
$235,000 from Special Assessments. It was noted that the Southwest
Industrial Area will require the use of Real Estate Transfer Tax
revenues for debt retirement in the early years until the increment
is received. Mr. Asprooth asked that the City Council act on the
five year program at its meeting of duly 23, 1990.
Alderman Rainey asked that staff provide additional information on
the State'w Environmental Protection Agency loan program and noted
that the City's five year program is very dependent on this State
program. Public Works Director David Barber stated that there is
presently a significant amount of money in the State's fund for this
program, which offers loans with interest rates in the range of 3.8%
to 4.2%. Hn stated that the City's projects are relatively high on
the State's priority list and mentioned that the City may not be
able to fund its entire se;,er im;prove;;nnt program with this loan
program. Mr. Asprooth stated that if the State program does dry up
the City would have to resort to general obligation bonds at higher
interest rates to fund the sewer improvements. Alderman Collans
noted that in its last report the Library Board stated that the host
it could raise in private donations for the new Library would be
$250,000. She noted that the assumption for $1,000,000 in funding
from private sources ray not raise a problem irimediately, but could
down the rca l - Mr. Asprooth stated that the assur.ptions in the plan
can be revised if the Citv council choose, to change its fund
raising obsec`ive for the Library. In response to Alderman Collens,
Finance Director Robert Shonk stated that a two tiered water rate
increase .;as approved in 1986 which included rate increases in 1988
and 1991. Ifr. Asprooth stated that additional analysis is needed
before staff can provide City Council with a proposal on future
water rates. He stated that, while a 1992 rate increase is
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 9, 1990................Page Three
possible, every attempt will be made to push back the rate increase
as far as possible. Alderman Brady suggested that the City may wish
to consider a longer payment time for water service charges if water
rates are increased.
The Committee then proceeded to review the individual projects
included in the five year program. In response to a question from
Alderman Rainey concerning underground tank monitoring, Mr. Barber
stated that Environmental Protection Agency regulations concerning
underground tanks have changed. He stated that the City is now
required to place much none expensive monitoring systems on these
tanks to better determine if the tanks leak. In response to a
question from Alderman Collens concerning the extension of the Water
Plant service building, Superintendent of Slater and Sewers Richard
Figurelli stated that the present facility has very limited room for
water distribution personnel and sewer crews. In response to
questions from Aldermen Brady and Warshaw concerning viaducts, staff
explained that the cost of viaduct maintenance projects is abcut two
times higher than estimated two years ago. It was noted that the
CTA has made the Dempster Street and Washington Street viaducts a
top priority in its evaluation of the condition of CTA structures.
It was emphasized that future viaduct painting projects would
include screening to prevent roosting by pigeons under the
viaducts. It was Clarified that the viaduct abutment maintenance
projects involved the Chicago liorthwestern viaducts and that the
viaduct painting projects .involved CTA viaducts. Alderman Rainey
noted that the CTA has a policy for encapsulating the viaducts
during painting due to the level of lead in the paint. She noted
that this raises the cost of the project and causes a negative
impact on traffic. In regard to the South Boulevard Station
improvement project, it was noted by staff that the $300,000
allocation for this project would be funded by the CTA. This
project will include new lighting, platform work, inprovements in
the tic}:et agent area--, s.-3fety i~pro.e :cuts and painting. ;Mali
also noted that this building has been designated a historically
significant structure and that a grant is being applied for to fund
the restoration of the terra Gotta facade.
In response to Alderman Collens, City Traffic Engineer David
Jennings stated that after 1991 the City will have energency :chicle
optical preemptors at the Grove and Sher -an int-nrsection, �,!cC.ormick
and Green Bay, Noyes nn,2 Green Bay, Ridge and Lake, and lake and
Chicago. In response to Alderman Rainey, staff explained t:;�t the -
miscellaneous safety improvement projects involve State funding to
determine whether safety improvements can he ;,jade at intersecticns
involving State routes. In response to Alderman Rainey, Mr.
Tonkinson explained that the City has had involve-ment in the CT%
project for the straightening of Chicago Avenue in association with
the expansion of the Howard Street yards and realignment of CTA _
lines. Mr. Tonkinson stated that this involvement has included the
early reviews of plans in terms of impact on City utilities. He
emphasized that this would be a State project but that the City will
monitor the construction. �=
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 9, 1990................Page Four
In response to other questions from the Committee, staff explained
that most of the repair work to the Ridge Avenue retaining wall has
been due to vehicle accidents. There has been some displacement in
the wall due to vibrations from traffic -which also needs to be
corrected, it was also explained that the five year program
includes alley resurfacing projects for older alleys which presently
have thinner pavement. These alleys will be resurfaced with an
asphalt overlay. It was clarified that the phone system
improvements at the Lakefront involve improvements in the
communications system from the Lakefront office to the beaches. In
response to Alderman Warshaw, Mr. Asprooth stated that the City does
not have a firm date for beginning construction on the Levy Center
and that the $4,000,000 allocation scheduled in 1991-92 will be
spread out over the plan when construction plans are set. In
response to Alderman Rainey, Director of Building Operations Max
Rubin stated that the office and hallways at the Animal Shelter are
air conditioned but not the area where the animals are kept. He
emphasized that the five year program include, a project to
construct a cupola on the Animal Shelter. This project will improve
both fresh air exchange and ventilation within the building. The
Committee stopped at page 20 of the fire year program and agreed to
meet at 6:45 P.M. on O'uly 23, 1990 to conplete its review of the
projects.
Citv Bills List of July 5, 1990 - 47,lder-man Callens noted that there
was an expenditure of $181.00 charged to account 400.40200 on page 6
for canine ezuipment. She requested a report on the revenues and
expenditures associated with the Police Department's canine
program. Alderman Rainey noted that on page 38 there were two
expenditures for the installation of light bars charged to account
4040.51000. She requested a report on these expenditures. Alderman
Rainey also requested a report on the consultant's study of the
City's salt dome. There being no further questions, the Committee
voted 5-0 to recommend City Council approval of this bills list.
COM;hUNiCAT TONS:
Responso t0 Rills Dist Inrniiries - The Committee voted 5-0 to accept
this communication.
Towinq Vendor Evaluation ouarterly Rerorr. - The Ccr,.mittee voted 5-0
to accept this communication.
Allev Restoration - The Committee ac?:norrlcdged receipt ax a
communication regarding the alley between University Place and
Emerson Street, and 14apie Avcn::c and East j railroad Avenue. This
communication indicated that 111incis Bell Telephone will be placing
new services for the Research Park underneath this alley. In the
past the City policy has been to require that the developer and
utility companies restore an alley after such construction to its
previous condition. In this instance it would require the alley be
restored to a concrete condition. The communication requested that
r
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 9, 1990................Page Five
the Committee consider a recommendation to the Council which would
either vacate the alley or revise the City's policy to allow this
alley to be restored with gravel as opposed to concrete. Alderman
Rainey suggested the Committee take a motion to the Council to
revise its policy in this instance to allow a gravel restoration of
the alley. Alderman Collens raised the question of vacating this
alley. Alderman Rainey emphasized her belief that the Committee
should take to the Council a recommendation which would make it as
feasible as possible to allow the telephone work to be completed.
The Committee. voted 4-1 (Alderman Paden voting nay) to recommend
that the City Council revise its policy to allow gravel
restoration.
RecTuest to Schedule 1991-92 Budaet Public Nearing - The Committee
voted 5-0 to hold this hearing at 8:00 P.M. on Monday, July 23,
1990.
PURCHASES:
Tvrrywriter Maintenance Contract - The Committee voted 5-0 to
recommend City Council approval of the proposal from Regal Business
Machines at a total annual cost of $7,155 as a non -bid item
requiring 2/3 majority vote.
Sand-, Stone -rind Concrete - The Committr!" voted 5-0 to recommend City
Council approval of the low bid from Tonyan Brothers for sand at an
estimated cost of $15,746; the low bid from Vulcan Materials for
stone at an estimated ccst of $49, 940; and the low bid fron
Builder's Ready -Mix for concrete at an estimated cost of $13,625.
Bru4.h_Ct.iouer - The Committee acknowledged receipt of a memorandum
this evening indicating staff's recommendation that the used chipper
not be traded in but rather used by the Parks Department. The
ro�mi.tte= votc-d 5-0 to retain the used chipper for the Parks
Department and to recon:end City Council approval of the proposal
from Aerial FeyuiFment, inc. for a total cost of $16,000 as a non -bid -
item recuiri g 2/3 majority vote.
ITEMS FOTRroll S'?)�i? %TION:
Docket-_-.13 7 -n'.-� �7:_ rhryr. an Avenue Garage_ Imnrovenents - Alderman _-
Collens note that currently the Sherman Avenue Garage has an
occupancy level of 30 to 85'k. Traffic Engineer David Jennings
noted that 90rl occupancy is close to capacity clue to turnover
levels. Alderman Collens noted that the usage levels would indicate
that the perception of lack of safety or security is not keeping the
garage from b ing used. 41-1r. Jennings emphasized that the proposed
project for opening up the stairwells and enclosing the first floor
of the garage are the type of improvements that would be included in
a newly constructed garage. Alderman Rainey stated that she would
rather see additional maintenance people assigned to the garage to
deal with the cleanliness of the facility. Alderman Rainey also
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 9, 1990................Page Six
emphasized that the figures indicate that the addition of security
guards in the garage has lowered incidents by over 700%. Alderman
Collens stated that she cannot support approving these projects for
the Sherman Avenue Garage and would suggest that these projects be
removed from the Capital Improvement Program. Alderman Juliar
stated that he supported these projects when discussed earlier but
that the implementation of security guards in the past two years has
mitigated the problems previously identified. He stated that he
also cannot support these projects in the Capital Improvement
Program. The Committee then voted 5-0 to remove these projects from
the Capital Improvement Program.
Docket 169-7A-9D: Ordinance 66-0-90 - 1990 Pronerty Tax Levv - The
Committee voted 5-0 to recommend City Council introduction of this
ordinance.
Docket 170--7h-90: Ordinance 67-0-9{I -- Snecial Service District =.;
Tax Levv - The Committee voted 5-0 to recommend City Council
introduction of this ordinance. Alderman Rainey noted that this
levy is applied only to those property owners located in Special
Service District -?4.
Docker 171-7A -90: Ordinance 69-0-90 - Four Wav Stops - Pewev at
Brumrnel and Dewey at Dobson - The Committee voted 5-0 to recommend
Citv Council introduction of this ordinance.
ITE1-TS PREVTOUSI,Y CONSIDERED:
Docket 161-68-90: Ordinance 59-0-90 - Snecial Assessment 11392 -
Allev Paving - Church/Hartrev -- This ordinance is scheduled for City
Council adoption on July 23, 1990.
Docket 162--6B-90: Ordinance 60-0-90 - Ponlar Avenue Parkina
Restrictions - This ordinance is tr=n riitted for City Council
adoption.
Coc}yet 163-6B-90: Ordinance 61-0-90_ -- Parkinq Restrictions on
Sherman .)venue - This ordinance is transmitted for City Council
adoption.
Docket Ordinancr. 62-0- )o - Two iv S-c n - Thaver/Fennett
- This ordina nc^_ is transmitted for Citv Council adoption.
Docket 1a5-6B-9_0: Ordinance 63-0=90 = E vr),-insion of pr?s_identi at
ExeMp_t_ipn Park,ina Dist-ict A -- This ordinance i,s transmitted for
City Council adoption. 7:1derman Collenn noted for the Com.-mittee
that this ordinance also includes the addition of parking on the
south side of Milburn between Sheridan and Orrington.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 9, 1990....... so ....... Page Seven
OTHER BUSTNESS:
,lames Park Gardens - Mrs. Irene Gregory addressed the Committee
concerning the proposal to relocate 50 of -the 100 garden plots in
James Park to allow room for the expansion of the City's compost
facility. She emphasized that gardeners had been using these plots
for many years and that the proposed site would not offer the same
quality of soil as that existing at the present gardens. Public
Works Director David Barber staffed that staff are currently
arranging a meeting with the gardeners which would probably be held
in the next two weeks. Each of the 50 gardeners will be contacted
to attend this meeting to discuss the City's proposal. There being
no further business, the meeting was adjourned at 8:55 P.M.
Respectfully submitted,
Bruce Zimmerman
Asnistant City Manager
Draft Not &Dnroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 23, 1990
Members Present: Alderman Rainey, Wald, *'Collens, Esch, Juliar
and Paden
Members Absent: None
Staff Present: Adamus, Aiello, Anderson, Asprooth, Barber,
Berkowski, Borys, Casey, D'Agustino, Z.
Edwards, Engel, Fair, Gottshalk, Grodsky,
Jennings, D. Johnson, Kassen, Lindwall, Ogg,
Popadowski, Roethle, Shank, Steuben,
Tonkinson, Volberding, Wirth, Wright, Zendell
and Zimmerman
Others Present: Alderman Rudy, Washington, Brady, Warshaw,
Wallin, Morton, Nelson; Library Board members:
Maryanne Cappo, Doris Wolin and Ann Kepler;
Arts Council member Ron Isaacson
Preoiding,Official: Alderman Rainey, Chairman
Summary of Action:
The meeting was called to order at 6:50 P.M.
MIN[JTES
The Committee voted 3-0 to approve the minutes of the Committee's
July 9, 1990 meeting as submitted.
1990-94 Canital Improvement Program Update: (Aldermen Juliar and
Esch arrived at this time.) In response to a question from Alderman
Brady, City Manager Joel Asprooth stated that the current sound
system for the Council Chambers is ten years old and that the audio
frequently fades out during cable broadcasts. He stated the
proposed new sound system would be less obtrusive and would
interface better with the cable broadcast system. Alderman Wald
suggested that perhaps new drapes would also improve acoustics.
Alderman Juliar stated that he supports improved communication with
the community but questions the number of viewers watching the
broadcasts of City Council meetings. Sally Roethle, Assistant to
the City Manager, stated that a 1985 survey indicated that City
Council meetings are the most frequently watched of all community
programming. She estimated that the City averages 250 viewers for
its City Council meetings. Mr. Asprooth stated that the $30,000
cost estimate was based on an evaluation done three to four years
ago which indicated the system would cost $25,000. This figure was
increased to $30,000 for inflation.
MINUTES OF THE ADMINISTP.ATION AND PUBLIC WORKS COMMITTEE
Meeting of July 23, 1990................Page Two
Alderman Rainey noted the Arts Council request that $20,000 be
funded in 1990-91 in order to meet the local matching requirements
for a grant from the National Endowment for the Arts (NEA). The
$20,000 in NEA grant funds will include $8,000 for the Arts
Council's planning project and $12,000 for the contractual
administration of the public art program. The'City's matching funds
of $20,000 would specifically be for public art in the Library. It
was noted that providing the $20,000 in local match would require
modifications to the Capital Improvement Program.
Alderman Collens stated that she cannot support this modification to
the plan because she does not support public art as a necessary
project. She stated that, given the City's current budget
projections, it is very doubtful there will be money for public
art. She also expressed concern over taking away money allocated
for the Library construction project. Alderman Brady stated that
she opposed financing the entire $20,000 in matching funds by
reducing the allocation of Income Tax Surcharge funds for the
Library construction project. She noted that there is $8,00o in
savings due to the elimination of the exterior painting project for
the Central Street Northwestern Station. Mr. Asprooth clarified
that the grant requires that the City use new funds for the local
match and that the grant has to be applied toward a new initiative.
Joe Zendell, Executive Director of the Arts Council, clarified that
the NEA had previously approved a program statement that called for
the $20,000 of local match funding to be used for a public art
program. He stated that any other use of these matching funds would
require approval from the NEA prior to their providing the Federal
funds.
Alderman Warshaw stated that it is highly likely that some public
art would be incorporated in any new City building and that
certainly a new Library would incorporate some public art. She
encouraged the Committee not to overlook the Federal funding
available through this grant. Alderman Collens expressed concern
that $20,000 would be removed from the allocation for the Library
construction project. City Manager Asprooth emphasized staff's
suggestion that the last bond issue for the Library project can
support an additional $20,000 funding. Alderman Collens stated that
the City does not need the NEA grant money to spend the $20,000 on
public art. Alderman Rainey moved to amend the Capital Improvement
Program to include $20,000 for Library public art as a necessary
expenditure in 1990-91. She noted that $12,000 of this amount would
come from the Income Tax Surcharge and $8,000 would come from the
General Obligation bonds due to the elimination of the Chicago
Northwestern Station project.
In response to Alderman Collens, Building Operations Supervisor
Frank Kassen stated that the railroad's plans for major improvements
at that station that would eliminate the need for the City to fund
exterior painting. (Alderman Paden arrived at this time.)
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 23, 1990................Page Three
In response to Alderman Rainey, Mr. Asprooth stated that the 1990
bond issue cannot be increased over the amount proposed in the
Capital Improvement Program without exceeding the City's Budget
Policy. In response to Alderman Brady, Mr. Asprooth stated it would
be difficult to modify the Capital Improvement Program (CIP) by
reallocating $12,000 in bond funds in order to fund public art. He
stated that some of the projections in the Program may already have
underestimated the cost or certain projects.
Mr. Ron Isaacson of thn Arts Council addressed the Committee,
emphasizing that public art is desirable for revitalizing the
downtown. He noted that other sectors of the community have voiced
their support for public art and emphasized that the public art
program will take place. The Committee then voted 4-2 (Aldermen
Wold and Collens voting nay) to approve Alderman Rainey's motion to =
amend the Capital Improvement Prcgram to provide $20,000 in local
matching funds for the NEA grant.
The Committee then continued its review of the proposed Capital
Improvement Program. In response to Alderman Rainey, Public Works
Director David Barber stated that it is hoped that the estimate for
maintenance and repair work at the Salt Dome will be available for
the Committee's review in August. It was noted that, while the
Planning and Development Committee has not approved the final plans
for entryway signs, the funding proposed in the Capital Improvement
Program is consistent with the Planning and Development Committee's
actions to date. In response to a question from Alderman Brady, Mr.
Asprooth stated that the Main Street Chicago Northwestern Viaduct
would be a first priority for viaduct painting. He stated that this
project is currently identified as desirable and will be included as
part of the application for Community Development Block Grant (CDBG)
funding. He stated that he is optimistic that one way or another
this viaduct will be painted, either with CDBG funds or with bond
funds.
The Committee then discussed the City's plans for modifying the
Church Street Self Park facility. Alderman Rainey noted that the
proposed CIP plan includes $150,000 for Church Street Self Park
improvements as a necessary project to be funded with Parking Fund
monies. She also noted that the Committee members have received
proposals from neighbors adjacent to the Self Park concerning the
lighting levels in the facility. Sara Winstc., President of the 522
Church Homeowners Association, addressed the Committee, noting that
12 of the 24 apartments in the building face the, Garage's south
facade. She stated that the stairway tower is illuminated 24 hours
a day and that the entrances and drives on the south side of the
facility result in headlights shining in the apartment units. she
stated that the residents have requested that the stairway lights be
shielded, that louvers be placed between floors of the garage and
that coating be placed on windows -to soften the lighting. Alderman
Wold expressed concern over the impact of these modifications on =
safety, as well as the likelihood that the modifications would_
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 23, 1990................Page Four
result in damage to the building. Mr. Asprooth stated that this
matter has been discussed with rosidents for several months. lie
stated there is no question that openness leads to a greater
perception of security and that screening of openings will affect
this perception to some degree. no noted that both the Holiday Inn
and Rotary building garages have louvers similar to those suggested
for this facility. Mr. Asprooth also noted that the lighting impact
of this facility on the residents is significant. Mr. Asprooth
noted that the architect has advised the City that it would be
taking some risks in modifying the structure but that the risk of
damaging the structure is not of the magnitude not to make the
modifications. He stated that staff is cautious about the estimated
cost of the modifications and would suggest that if the Committee
wishes it can reduce the allocation and consider an amount in the
area of $70,000. Alderman Rainey expressed concern over tinting
windows in the elevator -tower and expressed her wish that no
modifications be. completed without prior approval of the Committee.
Alderman Rudy then addressed the Committee, expressing the
residents' hopes that their suggestions can be undertaken. He
emphasized that everything included in their recommendations has
come from the consultant's report and represents a reasonable
approach. He encouraged Committee support for the citizens'
request. Alderman Juliar emphasized that the garage is clearly
intrusive and that attempts have been made to identify the least
expensive modifications to address the problem.
Alderman Rainey stated•that she believes the Administration and
Public Works Committee is willing to support some level of
modifications. She suggested an allocation of $75,000 to set a
limit on the improvements. She emphasized that she has a problem
with a $150,000 allocation in that there is some tendency to spend
whatever amount is allocated. Alderman Collens then moved to reduce
the allocation in the Capital Improvement Program from $150,000 to
$75,000. She emphasized that she is not willing to vote in favor of
specific modifications at this time. Alderman Collens suggested
that the Committee review the report with the consultant to discuss
the specific modifications and to gain a better understanding of the
improvements. Alderman Rainey stated that she believes it is the
sense of the Committee to meet with the consultant to learn more
about these specifications. The Committee then voted 6-0 to amend
the proposed program by reducing the allocation from $150,000 to
$75,000 for Church Street Self Park improvements.
There being no further modifications to the Program, the Committee
voted 6-0 to recommend City Council approval of the Capital
Improvement Program for 1990-94 as amended. It was noted that these
amendments include the following: (1) Transfer of $12,000 from the
1990-91 Income Tax Surcharge funding for the Library construction to
a 1990-91 public art allocation for the Library; (2) Elimination of
the $8,000 allocation for the Central Street Chicago Northwestern =
exterior painting and transfer of these funds to the 1990-91 public
art allocation for the Library as a necessary project; (3) Reduce
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 23, 1990................Page Five
the 1991-92 public art allocation for the Library from $60,000 to
$40,000; (4) Increase the final year of the GO bond funding for the
Library after 1994 by $12,000; (5) Eliminate the allocation for the
Sherman Avenue Garage enclosure; (6) Eliminate the allocation for
the Sherman Avenue Garage stair towers; (7) Eliminate the allocation
for the Lake/Florenco Playground (Penny Parkj due to this project
being substantially completed; (8) Reduce the allocation for the
Church Street Self Park improvement from $150,000 to $75,000.
FY1991-92 Pre1J gJnAU _3udcret Hearing - Cynthia Scott, President of
the Evanston League of Women Voters, addressed the Committee
emphasizing the responsibility of the City to communicate with
citizens. She stated that the League supports this hearing and
future hearings on the budget priorities. Ms. Scott stated that due
to the uncertainty of the status of the Income Tax Surcharge the
League supports the review of mid -year budget projections. She
emphasized the need to decide on a process for identifying General
Fund program priorities and emphasized that there is no quick fix
for the City budget problems. She encouraged the Committee to
consider long term solutions.
Dick Stillerman addressed the Committee, noting that he believes
there is little effort to control the increase in the City's
budget. He encouraged the Committee to attack the fundamentals of
the process in order to develop tax relief. Mr. Stillerman stated
that the current budget policy and its reliance on 95% of the
Consumer Price Index does not make sense. He encouraged a policy
that required no increase in the property tax. He stated that it is
time to prioritize program expenditures. He encouraged cuts in the
cost of employee benefits and the use of reserves for tax relief.
Sidney Zwick addressed the Committee, stating that unlike other
neighboring communities, the City of Evanston has intermediate
executives between the department head level and the City Manager.
He encouraged consideration of the elimination of these three r
.intermediate positions. He encouraged a reduction in the use of
consultants, such as the recent Fire Station and recycling
consultant studies. He encouraged reconsideration of the City's
plans to build a new Senior Center and asked that the site at Ridge
and Dempster be considered as a site for the New Library. Mr. Zwick
expressed concern over whether a new Fire Station Headquarters
facility would be constructed at Noyes and Green Hay and suggested
that Fire Administration personnel be placed in offices at the Civic
Center currently used by Lekotek. Mr. Zwick voiced his support for
the construction of a new Fire Station in the Fifth Ward funded by
Northwestern University.
Linda Buch stated that she would like to see more efficient and
effective government. She encouraged accountability from all
elected and appointed City representatives. She encouraged a review
of every program every year. She asked that the Committee consider
looking at the services offered to the public by the City and
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 23, 1990................Page Six
whether the community truly needs what is being provided. Ms. Buch
asked that employee salaries and the number of employees be
evaluated. She suggested that the City Manager and department heads
be asked to consider how operations can be more efficient and how
staff can be reduced by attrition. There being no further speakers,
the budget hearing was ended.
Citv Bills IJ 13t of Jitly JtL, 1990 - Alderman Ramey requested a staff
report on the following expenditures: (1) On page 17 she noted a
number of expenditures under the Farmer's Market for the market
master. Sho requested an explanation of how the market master is
paid. (2) An explanation of the $300 expenditure in account
6800.49100 on page 41 for Manchester Apartments. (3) The
expenditures of approximately $2,200 in account 2000.42700 to the
Minolta Business systems for a fire pension system copier. There
being no further questions, the Committee voted 6-0 to recommend
City Council approval of the City bills list.
COMMUNICATIONS:
Resnonse to Bills List 1pcauiries - The Committee voted 6-0 to
approve this communication.
EcIl t Dome Consultant Retort - Due to the lack of time available this
evening, the Committee voted 6-0 to hold over this communication.
Mayor's Snecial Committee on Parkina Needs Reference RE: Lakefront
Barking - Alderman Rainey noted that this matter had been referred
to the Committee from the Mayor's Special Committee on Parking
Needs. She stated that initially the Mayor's Committee had
considered the removal of all day parkers from the Lakefront and the
transfer of these parkers to the new Self Park facility. She stated
that discussions were then expanded to include removal of non
Evanston resident cars from the Lakefront. She expressed her intent
to form a subcommittee to consider Lakefront parking restrictions.
Aldermen Esch, Paden, Juliar, Collens and Rainey all agreed to serve
on this subcommittee. The Committee acknowledged that there were
people present this evening to address this issue and apologized for
the lack of time available to discuss the matter this evening. The
Committee agreed to establish a subcommittee meeting date within the
next few days. There being no further discussion, the Committee
agreed to hold over this matter pending the discussions of the
subcommittee.
Police Department CkDine Proaran - The Committee voted 6-0 to
approve this communication.
Church Street Self Park Modifications It was noted that this
matter had been discussed in the course of the Committee's
consideration of the Capital Improvement Program as previously
described.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 23, 1990................Page Seven
Boot Program Report - In response to Alderman Collens, City
Collector Patrick Casey stated the City currently does not have a
full complement of Parking Enforcement Officers due to two
vacancies. Mr. Barber clarified that neighborhood area parking
enforcement has been increased and is included,in the column labeled
"Overtime Parking - Two Hour Zones". Alderman Rainey expressed her
concern over a statement in the memorandum indicating that Police
Department efforts to address expired meters would be increased.
She expressed concern that this is not consistent with the Council's
direction to focus on overtime parking. The Committee agreed to
hold over this matter for further discussion due to the lack of time
available this evening.
Eire Department monthly Report - June. 199_0 - Alderman Collens
expressed concern over the high level of false alarm calls to
Evanston Hospital and the Arts Center. There being no further
comments, the Committee voted 6-0 to accept this communication.
Emergency Repair of, _Eire Truck - The Committee voted 6-0 to accept
this communication.
Oal; Avenue/University Place Improvements - The Committee voted 5-1
(Alderman Paden voting nay) to recommend City Council approval of
the low bid from Artley Paving for a total estimated cost of
$487,012.30.
Grant Street Pavinq - The Committee voted 6-0 to recommend City
Council approval of the low asphalt bid from J. A. Johnson Paving
for a total estimated cost of $612,780.30.
Hot Surface Asphalt Recycling Program - In response to questions
from the Committee, Director of Public Works David Barber stated
that both the asphalt recycling program and the micro surfacing
program extend the surface life of City streets. He stated that the
micro surfacing program has a shorter curing time for the surface
than does the previously used slurry seal program. Mr. Barber
stated that higher asphalt prices have lead the staff to consider
the use of the asphalt recycling program. He also mentioned that
the micro surfacing program has been successfully used on streets with higher traffic volumes than the ones scheduled for this program_
in Evanston. The Committee then voted 6-0 to recommend City Council
approval of the low bid from J. A. Johnson Paving for a total
estimated cost of $146,047.
Micro Surfacing Program - The Committee voted 6-0 to recommend City
Council approval of the bid from A. C. Pavement Striping for a total
estimated cost of $56,577.24.
Three Copiers for the Civic Center - The Committee voted 6-0 to =
recommend City Council approval of the proposal from Distinctive
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 23, 1990..... #.......... Page Eight
Copiers for an estimated cost of $86,209 as a non -bid item requiring
2/3 majority vote.
Twenty -Four Metar Readers for Outside water_kL ters - The Committee
voted 6-0 to recommend City Council approval., of the proposal from
Water Products Company at a total cost of $l 5f 840 as a non -bid item
requiring 2/3 majority vote.
Library Commuter Svstem - In response to a question from Alderman
Collens, Library Board President Maryanne Cappo stated that the
balance of Library Per Capita Grant funda available after the
funding of the computer system would be used for the Library's
public relations staffing. Ms. Cappo explained that the use of the
Per Capita Grant funds for the computer will result in the Library
deferring expenditures for the book collection, shelving and
furniture. Library Director Donald Wright explained that the
Library averaged approximately $25,000 per year on these types of
expenditures funded with the Library Per Capita Grant. Mr. Wright
also explained that interest from the Library Endowment Funds will
be utilized for collection development. In response to a question
from Alderman Collens, City Manager Asprooth explained that the Debt
Service Fund balance has been reduced over the years to the point
that there are not sufficient Debt Service Fund interest earnings to
fund the Library computer. He explained that the current Debt
Service Fund interest is programmed for other debt service
expenditures. There being no further questions, the Committee voted
6-0 to recommend City Council approval of the proposal from Data
Research Associates for a total cost of $569,838.60 as a non -bid
item requiring 2/3 majority vote.
Fire Truck - In response to Alderman Rainey, Mr. Asprooth stated c
that the City does have a replacement schedule for Fire vehicles and
utilizes depreciation charges to user departments to fund vehicle
purchases. The Committee then voted 6-0 to recommend City Council _
authorize the advance purchase of a new Pierce Tiller Truck at an
estimated cost of $434,070 with a delivery date of December 1, 1991.
ITEMS FOR CONSIDERATION:
Docket 175-7B-90: Allev Restoration - Manle/East Railroad/Univer-
sity Place - The Committee voted 5-1 (Alderman Paden voting nay) to
recommend that City Council allow this alley to be restored with a
gravel surface.
Docket 176-75-90: Ordinance 71-0-90 - Bimonthly Water Service
Charcte - The Committee voted 6-0 to recommend City Council _
introduction of this ordinance.
Docket 177-7B-90: Ordinance 73-0-90 - Class C Liquor License c
Reduct" - The Committee voted 6-0 to recommend City Council
introduction of this ordinance. _
E
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of July 23, 1990................Page Nine
QQcket 178-7B-90: gzdinancp 81-0-90 - Four Way Stop -
Barton%austin/Oakton Srbool Loadincr Zone - The Committee voted 6-o
to recommend City Council introduction of this ordinance.
Docket 179-7B-90: OrdJnance 83-0-90 - Water RgVenue 0oDd Ordinance
Series 1990 - The Committee voted 6-0 to recommend City Council
introduction of this ordinance.
ITEMS_ PREVIOUSLY CONSIDLEFtD_:
Docket 161-6B-90: Orr. nancP 59-0-90 - Snecia2 Assessment 41392 -
Allev Paving - Churchlartrev - This ordinance was transmitted to
City Council for adoption.
Docket 169-7A-90: Ord1Bance 66-0-90 - 1990 ProDerty Tax Levv - This
ordinance was transmitted to City Council for adoption.
Docket 170-7A-90: OZ-11nance 67-0-90 - Special Service District 'i4
Tax Lew - This ordinance was transmitted to City Council for
adoption.
Docket 171-7A-90: Ordinance 69--0--90 - Four Wav Stops - Dewev at
=mmel and Dewev at Dobson - This ordinance was transmitted to City
Council for adoption.
There being no further business, the meeting was adjourned at 9:03
P.M.
Respectfully submitted,
Bruce Zimmerman
Assistant City Manager
Members Present:
Members Absent:
Draft Not ADnroved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 13, 1990
Aldermen Rainey, Collens, Esch, arid'Juliar
Aldermen Paden and Wold
Staff Present: Adamus, Aiello, Asprooth, Barber, Crismond, Z. Edwards, Engel,
Fair, Figurelli, Jacobi, D. Johnson, Modaber, Olkowski,
Roethle, Rubin, Shank, Tonkinson, Mirth, and C. Wright
Presiding Official: Alderman Rainey, Chairman
Summary of Action:
The meeting was called to order at 7:34 P.M.
MINUTES: .
Alderman Rainey noted on page 7 under the purchase "Not Surface Asphalt Recycling
Program" that she requested in the future that staff provide information to the
Aldermen on new programs such as the hot surface asphalt recycling program and the
micro resurfacing program. The Committee voted 4-0 to approve the minutes of the
Committee's July 23, 1990 meeting as amended.
City Bills List of August 8, 1990 - Alderman Rainey requested a staff report on the
following expenditures: (1) On page 39 - two expenditures listed as reimbursement
should be addressed in a memorandum. The two expenditures to be clarified in the
General Contingency were S9,620.84 and $15,015.23. Alderman Rainey also noted that
the $198 expenditure under City Council to Earn and Learn on page 1 had previously
been paid and should not be included in this bills list (Account 100.20200). There
being no further questions, the Committee voted 4-0 to recommend City Council
approval of the City's bills list.
COKMUNICATIONS:
Response to Bills List Inouiries - The Committee voted 4-0 to approve this
communication.
Salt pome Consultant Report (Held Over from 7/23/90) - Alderman Rainey noted that
additional information is still forthcoming on costs associated with this study and
requested that this item be held over until the next meeting. The Committee voted
4-0 to hold over this communication.
Boot Program Report (Held Over from 7/23/90) - Alderman Collens requested a brief
explanation of expired meter versus overtime meter and zone violations and also
asked if staff is now working in the neighborhoods as was proposed earlier this
year. Chief Jacobi responded that emphasis by the Parking Enforcement Officers has
been in the outlying areas and the two hour parking zones with much less emphasis
on the expired meters. He also pointed out that the level of the Parking
Enforcement staff has not been at full complement due to resignations but a full
number of Parking Enforcement Officers will be on the payroll within the next one
to two weeks. Alderman Collens asked why it appears to be so difficult to keep
Parking Enforcement Officers on the payroll. City Manager Asprooth advised the
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 13, 1990................Page Two
Committee that this is not the highest paying job and staff does make an effort to
look for reliable individuals to fill these positions and that we just cannot take
anyone to be a Parking Enforcement Officer. He also outlined the long time process
involved in hiring new employees. In response to a question, City Manager Asprooth
responded that the pay for the Parking Enforcement Officers at the top end of the
pay range is in the low $30,000 per year range. Alderman £sch pointed out that the
Parking Enforcement Officers are alao required to take a certain amount of abuse on
the street by citizens as part of their job and this is also a stress which may
result in some of the resignations. Alderman Collens noted on table two on the
last page of the communication that there was a significant increase in the number
of tickets being issued for overtime parking at meters, which was expected, but
that the increase of only 3% in tickets issued for overtime parking in two hour
zones is lower than expected. Chief Jacobi responded that the reason this volume
is less is a higher rate of compliance in these time Zones, so fewer tickets are
necessary. Alderman Collens questioned the sentence in the report emphasizing an
increase in enforcement on expired meter tickets. Chief Jacobi responded that to
enforce the overtime parking areas staff has been unable to provide adequate
enforcement of expired meters. With a full complement of Parking Enforcement
Officers and slight redirection of assignments all areas of parking enforcement
will now be provided proper coverage. The Committee voted 4-0 to accept this
communication.
&o_cl ina Re oort - In response to a question from the Committee, the Public Works
Director responded that by the end of July approximately 700 condominium units have
added to the recycling program and that by September all customers in the
condominium program should be served. The next step would be to consider adding
other multi -family units to the recyclables collection program, but results of
recycling in the condominium program need to be evaluated before the program can be
expanded. The Committee was also advised also explained that there is a difficult
process involved in adding businesses to the recycling program due to the various
waste components in each business. Staff is looking into this as a possible
addition to the program at some point in the future. Alderman Rainey commented
that the mandatory provision of the law is effective as of July, 1990 and even
though the results of the program are positive, some people are still not
recycling. She requested that this issue of the Highlights list the do's and
don'ts of the recycling program and emphasize the mandatory aspects of the
program. She also requested that staff consider sending a city-wide letter
clarifying questions on the program and again emphasizing the mandatory nature of
this program. She stressed that all people should take recycling and the mandatory
provisions of the recycling program seriously. Alderman Juliar commented that he
felt that if enforcement efforts to mandate recycling were increased we may see an
increase in costs of enforcing the program. Alderman Rainey pointed out that she
is not advising that we begin issuing citations at this point but that we remind
the citizens of the mandatory feature of the program. Alderman Collens questioned
certain aspects of the costs of the program outlined in the letter and asked that a
separate memo specifically on program costs be provided at the next meeting.
Alderman Collens also noted that the report pointed out that there was a better
participation rate for customers receiving front yard service than some areas
receiving alley service and asked if staff is reviewing changing the program.
Staff advised at this point there is no change being considered to make all
recyclables collection curbside. The Committee accepted the communication by a
vote of 4-0.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 13, 1990................Page Three
Cable Commission 1989-90 Annual RPAort - Don Sampen, Chairman of the Cable Communi-
cations Commission, advised the Committee of the Henry Hammell, Jr. Memorial Grants
Program which provides funds to make community cable programming available to low
income residents and asked that additional marketing of this program be considered
to increase participation. Alderman Rainey suggested that the Highlights be a forum
for announcing this program to the citizens. In response to a question from the
Committee, Marcia Standiford, Executive Director of ECTV, indicated that provisions
in the franchise agreement provide for annual operating funds, but not equipment
replacement and that currently approximately $I50,000 is needed to replace older
equipment. However, the big issue will be in 1996 when the cable franchise expires
and operating funds will no longer be available. She advised that ECTV is looking
into alternative ways to fund improvements such as leasing of equipment and dona-
tions. Alderman Collens questioned the number of users of ECTV. Ms. Standiford
responded that there are approximately 100 very active users who use ECTV each
month. Alderman Collens asked that in the future when the Cable Commission does
survey work of its customers that they consider asking questions to help determine
how many of our citizens watch the City Council meetings on Channel 33. The
Committee voted 4-0 to accept this communication.
Audit Report on Cable FragchisQ Fee Revenues - The Committee noted that the report
showed that the City was due $3,252 based on the results of this audit. Mr. Sampen
noted that Cablevision has accepted these figures and will be forwarding a check to
the City for this amount. The report was accepted by a vote of 4-0.
ECTV 1989-90 Annual Reoort - The Committee voted 4-0 to accept this communication.
Discussion of Church Street Self Park Modifications with Consultant (Held over from
7123/90 - John Macsai was present to brief the Committee on the proposed improve-
ments at the Church Street Self Park to help reduce the impact of the lights in the
new structure. Mr. Macsai indicated that several solutions were studied but that he
was here tonight to present to the Committee his recommendation only. He advised
the Committee that several options were studied but that the improvements proposed
have been carefully screened to provide an economical result and at the sane time
not deter from the original intent of the design of the structure. The improvements
should still provide an adequate light system inside the structure, provide a feel- `
ing of security, allow for adequate air transfer through the structure and provide a
minimum disturbance to the existing structure. The improvements outlined included
the following: (I) change the light fixtures in the stair towers; (2) apply shields
to existing light fixtures in the parking area along the perimeter of the structure;
and (3) add louvers on the south end of the structure to block direct light exiting
the structure and at the same time allow an adequate transfer of air into and out of =
the structure. The louvers proposed would be a bronze finished louver system. �=
Staff advised that in addition a sealant would be added on the concrete surface at
the entrance of the garage on the south side to reduce the reflectivity of the con-
crete surface. Staff noted that the louvers proposed are similar in nature to
louvers already on the parking structures at the Holiday Inn and the Rotary Build-
ing. Alderman Collens noted that the letter received from the condominium building
adjacent to the parking structure had other items that are not being recommended at
this time and asked for an explanation. Mr. Macsai noted that the tinting of the
windows proposed would be a coating on the outside of the windows and subject to
vandalism and would provide a bad appearance on the outside. He suggested that the
lights be done first, painting of the walls second, and that the tinting, if still
necessary, be done as a last effort. One of the items discussed was to change the
color of the doors on the elevators on the stair towers. Alderman Rainey commented �-
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 13, 1990................Page Four
that she requested a serious look be taken on this issue and noted that she likes
the colors and feels that these" col ors add a cheery look to the structure and she
would like to see the colors left as they currently exist. Alderman Collens noted
her agreement. Alderman Juliar said he could accept a delay of the change of color
of the doors at this time but did not want to entirely., rule out this option. The
spandrel as proposed in the letter is the addition of a precast concrete member
along the top of the garage. It was pointed out that this does not involve the
lighting problems that are being addressed. It appears to be more of an aesthetic
solution to the appearance of the garago. This is not being recommended by staff at
this time. The Committee voted to accept the recommendation of Macsai and
Associates and staff and voted 4-0 to recommend this approach to City Council.
PUR�V6S ES :
Consultant Services for Fletwg�/Jourdain HVAC System - The Committee voted 4-0 to
recommend City Council approval of the proposal from Dynacept, Inc. for a total cost
of $15,73O.
Lonsultant Services for Tank Removal - The Committee voted 4-0 to recommend City
Council approval which would authorize the City Manager to enter into a contract
with Environmental Risk Consultants to assist with the removal of four underground
tanks in the amount of $23,60O.
Recvclables Collection Contract Revision - The Committee voted 4-0 to recommend City
Council approval of the revision to the existing contract with Active Service for
collection of recyclabies at households by increasing the participation rate to 469.
based on the first 12 month record and to increase the per stop rate from 70t to
73.5t. The impact of these two cost adjustments raises the annual value of the
contract to S255,8O6.46 and is effective from July 7, 1990 through July 5, 1991.
Liahting System in Penny Park - The Committee voted 4-0 to recommend City Council
approval of the low bid from Leroy Electric for a total cost of 58,5O0. The
Committee also requested additional information on the status of expenditures from
the Community Development Block Grant Fund for work in Penny Park.
Parkinq Tickets - The Committee voted 4-0 to recommend City Council approval of the
low bid from Gem Business Forms for a total cost of $11,7O0.
Special Assessment #1387 - Brown Avenue South of Noves Street - The Committee voted
4-0 to recommend City Council approval of the low bid from J. A. Johnson Paving at
the unit prices bid for a total estimated cost of $48,226.25.
Soecjal Assessment #1388 - Pavinq of Barton Avenue South of Harvard Terrace - The
Committee voted 4-0 to recommend City Council approval of the low bid from J. A.
Johnson Paving at the unit prices bid for a total estimated cost of $57,098.
Chandler Center Storage Buildinq - The Committee was requested by Civiltechnik, Inc.
and their representative to consider a recommendation to award this contract and
allow for negotiation to reduce the cost within acceptable limits based on the
budget for this work. Mr. Wirth indicated that this is a block building and
involves no plumbing and very little electrical work and his recommendation to
reject the bids is based on the fact that he is confident that the City can
readvertise this project and reduce the cost of the work and still complete the
project yet this year. He noted that this project needs to be processed through the
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 13, 1990................Page Five
Planning and Development Committee for approval since this project is in a Green
Belt Zoning District. This review should be completed on August 27, 1990 so that
when bids are returned to the Administration and Public Works Committee on September
10, 1990 this zoning approval will be complete. Mr. Wirth noted that the
architectural estimate for this work is between $35,000 and $37,000 and the bid for
construction is $43,000, which represents a cost of almost of $84 per square foot
for a three -sided building. Mr. Wirth noted that alternates were proposed on the
bid form and that the low bidder did not include a bid for the alternates which
would have allowed for a negotiation of this contract. Alderman Rainey noted that
there is no reason why Civiltechnik cannot, go back and rework his figures and
resubmit a new cost estimate when the project is rebid. The Committee voted 4-0 to
recommend City Council approval to reject the bids from Civiltechnik, Inc. and H.
Ray Anderson Company in the amounts of $43,000 and $57,230 respectively.
ITEMS FOR CONSIDERATION:
Docket 198-8A-90: State Hiahwav Maintenance Agreement - The Committee voted 4-0 to
recommend that City Council authorize an agreement for State Highway maintenance.
Docket I99-8A-90; Special Assessment Rebate Program - The Committee voted 4-0 to
recommend City Council approval of the program for rebating excess funds in Special
Assessment accounts in accordance with the memorandum from the City Manager and
Finance Director, the first step of this process being the hiring of an accountant
to determine exact costs and properties affected.
Docket 200-8A-90: Ordinance 82-0-90 - No Parkinq Zone - Asbury Avenue. - The
Committee voted 4-0 to recommend City Council introduction of this ordinance.
Docket 201-8A-90: Ordinance 88-0-90 - Class B Liquor License - 1450 Sherman - The
Committee voted 4-0 to recommend City Council introduction of this ordinance.
Docket ZU-8q-90: Ordinance 90-0-90 - Class 0 Liquor license Reduction - ?614 Green
Bay - Alderman Coilens moved to accept the report from the Mayor and indicate
approval by the Committee for the change in the liquor licenses proposed under this
docket item and the next docket item without passing Ordinances 90-0-90 and
91-0-90. Alderman Rainey requested that this process be approved but that the two
week period for allowing public comment be included so that the transfer of
ownership does not take place for the two week waiting period. With this amendment,
the Committee voted 4-0 to accept the recommendation from the Mayor. Introduction
of this Ordinance is not recommended.
Docket 203-8A-90: Ordinance 91-0-90 - Class D Liquor License - 2614 Green Bay Road
- This matter was considered under the previous docket item and introduction of this
ordinance is not recommended.
Docket 204-8A-90: Ordinance 92-0-90 - 1990 Water Revenue Bond Ordinance, - It was
pointed out to the Committee that this Water Revenue Bond Ordinance is a revised
ordinance which is to replace Ordinance 83-0-90 introduced at the last meeting
(Docket 179-7B-90). This new Bond Ordinance allows for the $3,000,000 in capital
funds approved in the Capital Improvement Program as well as additional funds to
refinance the 1982 and 1984 Series Water Bonds which were financed at interest rates
in excess of 9%. This ordinance covers the issuance of the Water Revenue Bonds and
the refinancing of the previous Water Revenue Bonds. The Committee voted 4-0 to
recommend City Council introduction of this ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 13, 1990................Page Six
Docket 205-8A-90: Ordinance 93-0-90 - REPO - Central/Poplar - The Committee voted
4-0 to recommend City Council introduction of this ordinance. Alderman Collens
noted that there is one additional block in this neighborhood that may be interested
in being added to this REPO and may be added by amendment at the next meeting.
Docket Zg6-$A-90: Ordinance 94-0-90 - a -Way Stop -' Prairiellivin4ston - The
Committee voted 4-0 to recommend City Council introduction of this ordinance.
Qocket z07-a -90: Ordinance 95-0-90 - F.XDanslon of REPO #4 - The Committee voted
4-0 to recommend City Council introduction of,this ordinance.
ITEMS PREYIDUSLY CONSIDERED:
Docket 176-78-90: Ordinance 71-0-90 - Bimonthly Water Service Charae - This
ordinance was transmitted to City Council for adoption.
Docket 177-7B-90: Ordinance 73-0-90 - Class C. Liauor License Reduction - This
ordinance was transmitted to City Council for adoption.
Docket 178-7B-90: Ordinance 81-0-90 - Four Way stop - Barton/Austin/Oa,kton Sc oo
Load O,g Zone - This ordinance was transmitted to City Council for adoption.
Docket 179-7B-90: Ordinance 83-0-90 - Water Revenue Bond Ordinance Series 1990 -
The Committee voted 4-0 to recommend to City Council that this ordinance be
withdrawn.
There being no further business, the meeting was adjourned at 9:02 P.M.
Respectfully submitted,
David H. Barber
Public Works Director
r
}
Y
Daft Not Anorovgd,
MINUTES
ADMINISTRATION! AND PUBLIC WORKS COMMITTEE
Meeting of August 27, 1990
Members Present: Aldermen Rainey, Wold, Collens, Esch, Juliar and Paden -
Members Absent: None
Staff Present: Adamus, Aiello, Asprooth,.Barber, Berkowski, Z. Edwards, Fair,
Figureili, Jacobi, Jennings, C. Johnson, Shank, Shockweiler,
Tonkinson, Wirth, Witt, Zendell and Zimmerman
Others Present: Alderman Warshaw
Presiding Official: Alderman'Rainey, Chairman
Summary of Action:
The meeting was called to order at 7:30 P.M.
MINUTES:
The Committee voted 3-0 to approve the Minutes of the Committee's August 13, I990
meeting as submitted.
Presentation by Animal Shelter Volunteers - The Committee then called on Dee
Pannier, a representative of the Community Animal Rescue Effort (CARE) and also a
volunteer at the Shelter. (Alderman Esch and Alderman Juliar arrived at this time.)
Ms. Pannier introduced a number of volunteers and CARE Board members present this
evening who are in support of a dog run at the City's Animal Shelter. Ms. Pannier
emphasized that the run would be contributed to the Shelter by CARE and would not
cost the City any money. She emphasized that CARE is only asking that the City
provide the land for the run. She emphasized that volunteers provide approximately
8,944 hours of support at the Animal Shelter each year, and that assuming a labor
rate of $5.00 per hour these volunteers contribute approximately $44,720 in
volunteer hours. Ms. Pannier explained that CARE is involved in animal adoptions,
animal care, cleaning and disinfecting of animal cages, the payment of veterinarian
care and inoculations and community education programs. It was noted that CARE has
donated $3,894 in funds in 1989 and I990 for the purchase of a equipment for the
Evanston Animal Shelter. Ms. Pannier emphasized that as CARE has become more
involved in the Animal Shelter the adoption rate has increased and the euthanasia
rate has decreased. She emphasized that animals are in the kennel for 24 hours a
day and only are walked five to ten minutes each day by volunteers. (Alderman Paden
arrived at this time.)
Ms. Pannier stated that CARE is requesting a fenced and secured exercise area to be
located behind the present Animal Shelter. She emphasized that this area would be
open and well ventilated and that the run would be constructed in a manner so as to
provide easy disinfecting of the facility. It was noted that this area is already
enclosed on three sides so that only the addition of one fence for complete
enclosure would be required. Ms. Pannier stated that the group is also requesting
that an opening be created in the south wall of the Animal Shelter in order to
MINUTES OF THE ADMIMISTRATIOM AND PUBLIC WORKS COMMITTEE
Meeting of August 27, 1990................Page Two
install a double door between the Shelter and the run. CARE emphasized that there
would be no cost to the City for this facility and estimated that their costs would
total $1,800. Ms. Pannier noted that the one disadvantage of this run would be that
it would reduce land devoted to the Parks, Recreation and Forestry Departments to a
small extent.
The Committee then called on City Manager Joel Asprooth, who stated his concern that
CARE may have underestimated the cost of constructing this facility, especially in
regard to the drainage system. He also emphasized that there were a number of
competing uses for the land behind the Animal Shelter, including the Community
Gardens, the City Forestry Department and the.City's composting operation. Alderman
Rainey stated that staff needs to review the proposal from CARE and suggested that
the City then meet with representatives of CARE in an informal meeting prior to the
next Administration and Public Works Committee on September 10, 1990. Alderman
Juliar emphasized his belief that the City should be able to find some solution for
this matter. The Committee agreed to hold over this matter for its September 10,
1990 meeting.
City B is List of August .22. IM - Alderman Wold requested a staff report
explaining the various expenditures appearing on pages 40 and 41 for accident
repairs charged to the Fleet Service Fund. Alderman Collens requested a report
explaining the expenditure on page 44 to the Cook County Collector for Custer/Callan
property taxes in the amount of S1,877.30. There being no further questions, the
Committee voted 6-0 to recommend City Council approval of the bills list.
COMMUNir, TIUNS:
lipspon4e to Bills List Inouiries - The. Committee voted 6-0 to accept this
communication.
Salt Dome Consultant Renort - In response to Alderman Collens, Public Works
Director David Barber stated that the cathodic protection being recommended by staff
would provide a constant DC current which will prevent further rust in the salt dome
structure. He clarified that cathodic protection is not a new approach and has been
used for some time on facilities such as water tanks. Mr. Barber stated that only a
few vendors provide this service and that the City would need to bid this project.
In response to Alderman Rainey, Mr. Barber stated that the estimated replacement
cost for the salt dome in the Capital Improvement Program is 5100,000. He
emphasized this estimate may be low. It was noted that the cathodic protection
would be implemented in 1993. There being no further questions, the Committee voted
6-0 to accept this communication.
Processing of Recyclable Materials • Alderman Collens stated that she has concerns
over the number of competing uses for the small amount of land considered for the
expanded recycling facility. She stated that it is not obvious how all of these
uses will fit at that site. She also expressed concern over staff's projected
revenues and expenditures for an expanded recycling processing facility. Several
Committee members expressed questions over how savings in disposal tipping fees are
reflected in the charts provided in this communication. Mr. Barber stated that,
based on the first year of recycling, the City has saved approximately $100,000 to
$110,000 in tipping fees. He emphasized that this savings is shown as a reduction
in the expenditures for disposal appearing in the Sanitation budget and is not
reflected in the Recycling program budget. Mr. Asprooth emphasized that tipping fee
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 27, 1990................Page Three
savings are not budgeted as an offset to recycling expenditures. He stated that it
was always anticipated that there would initially be a net cost for recycling and
that there was a hope that the program could eventually break even if revenues
improved.
Alderman Rainey questioned whether staff has considered future expansion of the
recycling processing facility as the type of materials recycled expands. Mr. Barber
explained that he did not believe a lot of space would be required for materials
because the City would attempt to move materials very quickly through the facility.
He stated that he was not aware of a similar facility in this area. Alderman Rainey
stated her concern that this represents a new property use for this part of town.
She stated that while she is supportive of the project she believes there is a need
for a public meeting for eighth and ninth ward residents to consider this proposal.
Alderman Wold emphasized the need to address expanding the recycling program to
include plastics and cardboard boxes, and the need to consider the impact of this
expansion on the processing facility. Mr. Barber emphasized that there are limited
markets for magazines and cardboard. Alderman Juliar stated that the demand for
recyclable materials is not strong at this time. Mr. Asprooth stated that it is not
likely that the City can handle an increased amount of recycled materials at this
site.
Alderman Rainey stated that she would get back to the Administration and Public
Works Committee With a meeting date once the meeting for eighth and ninth ward
residents has been established. Mr. Barber clarified that the reason net revenues
decrease in later years of the projection is due to the assumption that revenues
would increase by 2% while expenditures would increase by 4% per year. There being
no further comments, the Committee agreed to hold over this communication.
Household Recyclables Collection First Year Cost Summary - Alderman Collens stated
that she had discussed her questions concerning this summary in the prior discussion
of the recycling program. There being no further comments, the Committee voted 6-0
to accept this communication.
Status of Community Development Block Grant Funds - Penny_ Park - Alderman Paden
stated that, due to the popularity of this facility and the large number of users,
there is some interest in addressing improvements related to traffic and washrooms.
Alderman Rainey emphasized that the summary indicates that the Friends of the Park
have been very frugal. There being no further comments, the Committee voted 6-0 to
accept this communication.
Block Party Permit Process - It was noted that this matter was referred to the
Committee by Alderman Morton and that Aldermen Morton, Washington and Warshaw had
all expressed concerns over block parties in their wards which did not fall within
the intent of the neighborhood block party program. Alderman Paden stated her
belief that the problem is that individuals are holding street parties - not block
parties. Alderman Warshaw then addressed the Committee stating that an applicant
for a block party in her ward was not even a resident of the block. She emphasized
that this applicant did not contact anyone on the block prior to holding the block
party even though the application form required the applicant to do so. She
emphasized that the decibel level for this event was extremely high and that the
applicant was completely fraudulent in providing information on this event.
Alderman Warshaw emphasized that a real problem surrounding this event was the
Police Department's refusal to pull the permit and shut down the loudspeakers. She
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 27, 1990................Page Four
stated that this event was disruptive to the entire neighborhood. Alderman Warshaw
suggested that if there are to be loudspeaker permits then a bond should be posted
by the applicant and that signatures of neighbors should be provided. She also
emphasized the need for increased Police enforcement. Martha MacDonald, a resident
on Reba Place, stated that she is the owner of the building in which a tenant
resides who was involved in holding this event. She stated that she is extremely
upset over this event being held in her neighborhood and that she was out of town
when the tenant held the party.
Alderman Wold stated that the requirement of a bond may deter people from holding
legitimate neighborhood block parties. She suggested the need for providing proof
of residence for the applicant. She also emphasized that we need to direct the
Police Department to shut down systems upon complaints. Alderman Rainey stated that
she saw no need for loudspeaker permits at block parties and suggested that another
approach would be to absolutely not permit loudspeakers. City Manager Asprooth
stated that City staff would be delighted if loudspeakers were not permitted for
block parties. Committee members voiced their support for not permitting
loudspeakers. Mr. Asprooth stated that staff would prepare materials for the next
City Council meeting which would prohibit loudspeaker permits for neighborhood block
parties. It was also agreed that staff should administratively implement a process
for requiring proof of residency of block party applicants. There being no further
comments, the Committee voted 6-0 to accept this communication and to direct staff
to prepare the appropriate materials for prohibiting loudspeakers at neighborhood
block parties.
Fire Department Monthly Reoort - July. 1990 - The Committee voted 6-0 to accept
this communication.
Enhanced 911 Emergency Program - Alderman Collens emphasized the need to shorten
the letter attached to this memorandum and expressed her willingness to volunteer to
revise the letter this week. She emphasized that she would be receiving input from
other Aldermen on the letter. The Committee expressed its agreement with Alderman
Collens and agreed she should proceed with revising the city-wide letter.
Subcommittee Report on Lakefront Parkinq - Alderman Rainey reviewed the
Subcommittee's recommendation, which involved a parking prohibition on the east side
of Sheridan Road in an area north of Church Street from 8:00 A.M. to 10:00 A.M. from
April 1 through October 31. Alderman Rainey stated that the Subcommittee would
return to the Committee with an ordinance to implement this prohibition. Alderman
Wold stated that this represents an excellent solution and suggested that the City
proceed with the ordinance. Alderman Paden requested that staff monitor the impact
of this parking regulation throughout the entire area of the Lakefront. There being
no further comments, the Committee voted 6-0 to direct staff to prepare the
ordinance to implement this prohibition.
PURCHASES:
Consultant Services for Zebra Mussel Study - In response to Alderman Collens,
Superintendent of Water and Sewer Richard Figurelli stated that there are six other
communities in Illinois and three in northwest Indiana which are contributing toward
this consultant study. He stated that each community's cost is based on the number
of intakes included in their systems and ranges from $3,000 to $9,000. The
Committee voted 6-0 to recommend City Council approval of the proposal from Alvord,
Burdick and Howson to provide this service at an estimated cost of $8,000. -=
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 27, 1990................Page Five
Consultant Services for [,ona RMye Sewer Study, - Alderman Collens questioned
whether there should be a penalty included in the consultant's contract if the
consultant fails to meet the deadline for project completion. Mr. Barber stated
that staff has discussed this project at length with the consultant and emphasized
that the consultant believes they can meet the deadline. Alderman Collens
emphasized her belief that the subject of a deadline should receive further
discussion from the staff and consultant, but stated that she does not believe it is
necessary to hold over this purchase at this time. The Committee directed staff to
discuss the concept of a deadline with the consultant. Mr. Barber stated that the
staff can provide a progress report to the Committee concerning this project. A
representative of Harza, the proposed consultant, stated that it would be difficult
to provide a guarantee because the project does involve third parties, such as the
Metropolitan Water Reclamation District. However, he emphasized that the consultant
does believe this project can be done on time. There being no further comments, the
Committee voted 6-0 to recommend City Council approval of the proposal from Harza
Environmental Services in the amount of $773,000.
Police Towina Contract - The Committee voted 6-0 to recommend City Council
approval of the proposal from North Shore Towing for the period September 1, 1990
through August 31, 1991 as a non -bid item requiring 2/3 majority vote.
Demolition of 2010 Emerson Street - The Committee voted 6-0 to recommend City
Council approval of the second low bid from K & B Wrecking for a total cost of
S7,700.
Laboratory Counter Ton - The Committee voted 6-0 to recommend City Council
approval of the low bid from St. Charles Manufacturing Company for a total cost of
$7,141.
Asbestos Abatement at Fire Station 02 and Fleetwood/Jourdain Community Center - In
response to questions from the Committee, staff explained that all applicants have
received State certification for asbestos removal. Purchasing Agent Kevin Fair
emphasized that the City's consultant evaluated each of the six Tow bidders and
determined them to be capable of completing this project. There being no further
comments, the Committee voted 6-0 to recommend City Council approval of the low bid
from Multi -State Asbestos Removal, Inc. for a total cost of $24,278.
Sewer Line Insituform - Grey !{venue - The Committee voted 6-0 to recommend City
Council approval of the proposal from Insituform Midwest, Inc. for a total cost of
$95,050 as a non -bid item requiring 2/3 majority vote.
Clark Street Viaduct Proiect Change Order - The Committee voted 6-0 to recommend
City Council approval of the change order in the amount of $14,000 for consulting
fees to be provided by Envirodyne Engineers.
ITEMS FOR CONSIDERA��:
Docket- 19-8B-90* Gospel Fest - Reba Place Fellowship and Christ Temple Church -
The Committee members expressed concern over this event, given the recent block
party involving an excessively loudspeaker that was held in this neighborhood.
Alderman Rainey noted that both Aldermen of the ward supported this event. The
Committee suggested that staff discuss the frequency of these Gospel Fests with the
churches. There being no further comments, the Committee voted 6-0 to recommend
City Council approval of this event.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 27, 1990................Page Six
Docket 220-80-90: -Loall Guarantee Agreement with First National Bank of Chicano -
Alderman Esch requested more information on the details of the RPI budget. City
Manager Asprooth provided a seven year projection for the RPI budget based on the
$250,000 contribution received from both the City and Northwestern University. He
noted that these projections show that the repayment of the RPI loan would be
incorporated into the $500,000 budget. Mr. Asprooth .noted that there. would be
separate agreements for the City and for Northwestern University. Northwestern is
also providing a guarantee for $150,000 for a total loan of $300,000. The Committee
voted 5-1 (Alderman Paden voting nay) to recommend City Council approval of this
request that the City provide a loan guarantee in the amount of $150,000.
Docket 221-8B-90: North light Theater Relocation Assistance - Alderman Rainey
congratulated those individuals involved in working out the new location for the
theater. The Committee voted 6-0 to recommend City Council approval of this
relocation assistance.
Docket 222-8B-90: Resolution 45=R-90 - Parkinn For Lockup Development Corporation
- Alderman Collens raised questions concerning the use of the reserved spaces by the
Lockup Corporation and the granting a variation from the off-street parking
requirements. At the request of Alderman Collens this matter was held over.
Docket 223-SB-90: Resolution 46-R-90 - Self Insurance Proaram - The Committee
voted 6-0 to recommend that the City Council add the Health Department to the City's
self insurance program.
Docket Z24-8B-90: Resolution 47-R-90 - Sale of Water Revepue Bonds - Series 129Q
- The Committee voted 6-0 to recommend City Council approval of this resolution and
the low bid of John Nuveen and Company, Inc. at a price of $10,944,450 plus accrued
interest at a net interest cost of 7.034%.
Docket 225-8B-90: Ordinance 89-0-90 - Class J kiauor License - Food For Thouaht -
The Committee voted 6-0 to recommend City Council introduction of this ordinance.
Docket 226-80-90: Ordinance 97-0-90 - Decrease in Class 8 tiouor Licenses - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
Docket 227-8B-90: Ordinance 99-0-90 - Three way Stoa - weslev/Monroe/ - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
Docket 228-88-90: Ordinance 100-0-90 - Stop Sian - Grove/Judson - The Committee
voted 6-0 to recommend City Council introduction of this ordinance.
Docket 229-8B-90: Ordinance I01-0-90 - One Nay Alley - Church/Asbury - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
Docket 230-8B-90: Ordinance IO2-0-90 - Sale of Surplus Vehicles - The Committee
voted 6-0 to recommend City Council introduction of this ordinance .
Docket 231-88-90: Ordinance 103-0-90 - Three Way Stoa - Florence/Lake - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
Qocket 232-8B-90: Ordinance 104-0-90 - Addition of Yield Sign - Ashland/Moves The Committee voted 6-0 to recommend City Council introduction of this ordinance.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of August 27, 1990................Page Seven
1 M S PREVIOUSLY CONSIDEREQ:
Docket 20078A-90- ftdinance 82-0-90 - No Parking —Zone - Asbury Avenue -
The
Committee transmitted this ordinance to City Council for adoption.
Docket 201-8A-90: Ordinance 88-0-90 - Class B LLquor License - 1450 Shermarl -
The
Committee transmitted this ordinance to City Council for adoption.
Docket 204-8A-90: Ordinance 92-0-90 - 1990 Watrir Revenue Bond Ordinance -
The
Committee transmitted this ordinance to City Council for adoption.
Docket 205-8A-90: Ordinance 93-0-90 - REPO - Central/Poplar - The revised ordinance
amended to include Ashland Avenue between Lincoln and Central in this district
was
transmitted to City Council for adoption.
Docket 206-8A-90: Ordinance 94-0-90 - 4-Wav Stop - Prairie/Livingston -
The
Committee transmitted this ordinance to City Council for adoption.
Docket W-8A-90: Ordinance 95-Q 90 - Exnansign of REPD #4 - The Committee
transmitted this ordinance to City Council for adoption.
There being no further business, the Committee was adjourned at 9:05 P.M.
Respectfully submitted,
Bruce Zimmerman
Assistant City Manager
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 10, 1990
Members Present: Aldermen Rainey, Wold, Collens, Esch, Juliar
Members Absent: Alderman Paden
others Present: Mayor Barr, David Seidman, President of the
Northlight Theatre Board
Staff Present: Adamus, Aiello, Asprooth, Casey, Engle, Fair,
Figurelli, Jennings, Kassen, schockweiler,
Shonk, Tonkinson, Wirth, Zendell & Zimmerman.
Presiding official: Alderman Collens, Chairman
summary of Action:
The meeting was called to order at 7:32 p.m.
MINUTES:
Alderman Rainey noted that page 6 of the minutes of the
Committee's August 27, 1990 meeting concerning the discussion of
the loan guarantee agreement with First National Bank of Chicago
did not reflect all of her discussion with the City Manager
concerning the loan guarantee. Alderman Rainey stated that these
minutes did not reflect that she had asked the City Manager
whether the City and the University would share equally in the
loan guarantee if RPI were to default on the loan. She also
emphasized that the minutes did not reflect the City Manager
indicating in response to her question that the University and
City would equally share in any defaulted loan. Alderman Rainey
stated that she wanted to be sure this discussion was reflected
in the minutes. The Committee then voted 5-0 to approve the
August 27, 1990 minutes as amended to reflect this discussion
between Alderman Rainey and the City Manager.
Cjty Bills List of sentember 5. 1990 - Alderman Rainey noted that
there was an expenditure on page 9 under the Youth Advocacy
program in the amount of $1,915.02 for office rental. City
purchasing Agent Kevin Fair stated that this expenditure
represented a payment for office rent from September 2989 through
February 1990. He stated that there was no other outstanding
rent due to Family Focus for this office space. Alderman Rainey
stated that she is concerned over whether this amount was
actually owed and that she would feel more comfortable if staff
were to confirm that this is the appropriate payment and not an
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 10, 1990.............page Two
overpayment. Alderman Rainey noted that on page 45 there were
two expenditures in the Water Fund to Abbott Contractors Inc. for
Ridge Avenue and Research Park and also one expenditure in the
Sewer Fund on page 48 to Abbott Contractors for Ridge Avenue and
the Research Park. she requested that staff provide the
committee a detail of the expenditures for both the water fund
and sewer fund expenditures which would identify how much was
expended for the Research Park, and how much was expended for
Ridge Avenue. Alderman Collens noted that there were two
expenditures on page 18 under the library state per capita grant
for chairs and tables. she questioned the expenditure, noting
that previously the Library Board has indicated they would be
deferring office furniture purchases to fund the new computer
system for the library. The committee agreed to withhold the
following two expenditures from the City bills list of September
5, 1990:
1) Account 1625.51500 $844.07 to Demco Educational
Corporation for chairs (p.18).
2) Account 1625.51500 $654.91 to Demco Educational
Corporation for tables (p. 18).
Alderman Collens requested that staff provide an explanation of
the expenditure of S400.00 appearing in account 1001.22900 to
Interfaith Housing Center for investigation fees. The Committee
then noted that there was an expenditure of $1,205.10 in Account
1.004.20100 under the Fair Housing Enforcement Grant for
photographs. staff explained that this expenditure was for
photographs and models that were used for the Fair Housing
Brochure: Alderman Wold asked that information be provided on
whether the Human Relations Commission attempted to use existing
photos or volunteers as models in the preparation of this
brochure. The Committee then voted 5--0 to recommend City Council
approval of the September 5, 1990 bills list, after withholding
the expenditures of $1,498.98 for the Library desks and chairs.
COMMUNICATIONS:
Response to Hills List „IHvuiries. The Committee voted 5--0 to
accept this communication.
Police Dena tent Ouarterlv Report Tpwincr Contract. The
Committee voted 5-0 to accept this communication.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 10, 1990........... Page Three
Status of Clark Street Viaduct - In response to Alderman Juliar,
City Manager Joel Asprooth stated that staff is not very
comfortable with the projected schedule for completing this
project. Mr. Asprooth noted that the details of the permit for
the disposal of this special waste at the landfill are continuing
to be worked out and that obstacles continue to be encountered.
In response to Alderman Rainey, Mr. Asprooth stated that the
permit grants the CTA the right to dispose of this waste as
special waste. Mr. Asprooth emphasized that the landfill
operator has to participate in the permit application and that
the waste from this construction project has been classified as
special -waste, not hazardous waste. The City Manager explained
that the CTA and its consultant applied to a hazardous waste
landfill to dispose of this special waste. He stated that the
cost of disposal at the hazardous waste landfill is considerably
higher than the cost for disposal of special waste. The City is
attempting to work with the CTA to get a permit for disposal of
this waste at a special waste site. Mr. Asprooth
emphasized that the city is neither the landowner or the
applicant for this permit.
In response to Alderman Wold, City Engineer James Tonkinson
stated that work on the viaduct can continue through the fall and
early winter. He emphasized that winter weather would delay any
remaining underground work. Alderman Juliar encouraged the staff
to push this project forward.
There being no further comments, the Committee voted 5-0 to
accept this communication.
g>us of Condominium Recvcl.igg Program. In response to Alderman
Wold, Mr. Asprooth stated that the condominium recycling system
is tailored for each building and depends on the number of units
and the available space for location of recycling bins. He
noted that some buildings require an intermediate collection`
point due to limited space for bins. In response to Adderman
Wold, Mr. Asprooth stated that a condominium association can
contact either the city's recycling personnel or the contractor,
Active services, if it wishes to discuss the collection system.
In response to Alderman Juliar, Mr. Asprooth stated that the City -
presently does not recycle office paper, but that such paper can
be recycled. The Committee then voted 5-0 to accept this
communication.
FUlowuo on Aral. Shelter Doc Run. Alderman Rainey stated that
she talked to Dee Pannier, a representative of the Community
Animal Rescue Effort (CARE), who indicated that she is willing to
meet with city staff and aldermen to discuss the dog run for the
animal shelter. Alderman Rainey stated that Ms. Pannier
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 10, 1990........... Page Four
expressed her satisfaction with the approach to considering the
dog run as outlined in this communication. The Committee then
directed staff to complete its evaluation of the proposed dog run
and to arrange for a meeting of Aldermen, CARE representatives
and staff to discuss the dog run. The Committee voted 5-0 to
accept this communication.
PURSES:
Chandler Center ,Addition. Alderman Rainey noted that the last
time this purchase was considered, the City received a bid from
a minority firm, Civil Technik Inc., which had also expressed
considerable interest in the project. Purchasing Agent Kevin
Fair stated that this company was aware of the most recent
request for bids but chose not to submit a bid on this project at
this time. The committee then voted 5-0 to recommend City
Council approval of the low bid from Lynam Construction Inc. for
a total cost of $36,908.00.
Health Department Copier. The Committee voted 5-0 to recommend
City Council approval of the proposal from Distinctive Copiers
for an estimated cost of $28,435.00 as a non -bid item requiring a
2/3 majority vote.
Truck Chassis for Water and Parks Departments and Pickut) Truck
for Fozestrv. - In response to Alderman Rainey, Superintendent of
Fleet Services Charles Engel stated that after this proposed
purchase, there are two remaining vehicles budgeted for purchase
in Fiscal Year 1990/91 with an appropriation of S1e,000. The
Committee then voted 5-0 to recommend City Council approval of
the proposal from Northwest Ford Truck Center at a total cost of
$114,931.72.
Traffic Sianal Controller- Davis St. & Ridae Avenue. In
response to Alderman Rainey, City Traffic Engineer David Jennings
explained that traffic signal heads are generally obsolete and
are either sold for scrap or used for parts when replaced. He
emphasized that they are generally not in a condition for
recycling the signals when they are scheduled for replacement.
The Committee voted 5-0 to recommend City Council approval of the
proposal from Roger L. Brown Sales Agency Inc., at a total cost
of $6,800 as a sole source purchase requiring a 2/3 majority
vote.
Chanae Order for Asbestos Removal at Fleetwood-Jourdain Center.
The Committee voted 5-0 to recommend City Council approval of the
proposal from Multistate Asbestos Removal Inc. for a total cost
of $6,750. as a non -bid item requiring a 2/3 majority vote.
Police Radios, The Cmmittee voted 5-0 to recommend City Council
approval of the proposal from Motorola Inc. for a total cost of
$7,203.40 as a non -bid item requiring a 2/3 majority vote.
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 10, 1990 ............Page Five
ITEMS FOR CONSIDERATION:
Docket ? k=2 -9o. publi Neari.na on Revenue BoUp for lolmont
Steel. The Committee voted 5-0 to recommend that the City
Council set a public hearing date of September 24, 1990.
Docket 222-8E -99: ResoWj-on 41;-I-J0 - Parking for Twockun
DeveloAment Corporation. Alderman Collens stated that the
memorandum from staff clarifies the situation and that she is
ready to move forward on this resolution. The Committee voted
5-0 to recommend City Council approval of this resolution.
Docket 237-9A-90- Resplution 50-R-90 Easement Sareement for 61'1
South Boulevard. The Co=ruttee voted 5-0 to recommend City
Council approval of this resolution.
pocket 238-9J1-9Qa Orc - 98-0-90 Sales of Series 1990 GO
bands. Alderman Collens noted that the proposed refinancing of
General Obligation Bonds would save the City in excess of
$50o,000. In response to questions from the Committee, City
Manager Asprooth stated that the City had refinanced General
Obligation Bonds two to three times over the prior 10 years.
City Finance Director Robert Shonk stated that the 1983 bonds
scheduled to be refinanced in this proposed ordinance were sold
in 1983 to refinance 1982 bonds. Mr. Shonk stated that 1980 and
81 bonds were also refinanced in either 1985 or 1986. The
Committee voted 5-0 to recommend City Council introduction of
this ordinance.
Pocket 245-9A-90: Ordinance 105-0-90. Class L Liauor License
No light Theatre. The Committee then reviewed a draft of a
proposed ordinance which would allow Northlight Theatre to sell r
alcoholic beverages at intermission and prior to performances.
The Committee called on David Seidman, President of the
Northlight Theatre board. Mr. Seidman stated that the liquor
license would be helpful to the theater because it would provide
an amenity for theater patrons as well as revenue for the
theater. Mr. Seidman stated that the theater has discussed the
sale of liquor with Southeast Evanston Neighbors and Main Street
Merchants and that both groups had no objections to the theater F
selling alcoholic beverages at its performances. _
Mayor Barr then addressed the committee., stating that she
believed this represented a reasonable request on the part of E
the theater. She stated her desire that the theater be at a
competitive advarfia.ge with Chicago theaters and emphasized that
it is good for the community to have theater patrons in Evanston.
She noted that the theater would require patrons to have a
theater ticket in order to gain access to the area where alcohol_
is served. _=
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 10, 1990............ Page Six
In considering this draft ordinance, Mayor Barr suggested that
the committee address the following. 1) Whether the license
should be available to other stage theaters as well as
Northlight; 2) the fees for the license and; 3) Whether the
license should permit only bear and wine sales or other alcoholic
beverages. Mr. Seidman stated that the theater had not reached a
conclusion yet but would probably prefer the opportunity to have
a full liquor license. Aldorman Rainey suggested the theater
licenso be patterned after tho liquor license for caterers. she
noted that the caterers' licence allows for full liquor licenses
at one price and beer and wine only licenses at a lesser prase.
Alderman Collens stated that she had reviewed the caterers'
license and noted that a full liquor license would cost $2,250 if
paid in one sum and $2,363 if paid in semi-annual payments.
Alderman Collens stated that the beer and wine lincense for
caterers costs $1,400 if paid in one payment and $1,470 if paid
in semi-annual payments.
In response to Alderman Rainey, City Manager Asprooth stated that
the City Coda prohibits the service of liquor in public buildings
unless there is a permit approved by the city Manager. Mr.
Asprooth stated that most permits issued by the City Manager's
office are for block parties. He stated that some permits have
been issued to theaters for opening night. He emphasized that in
such events the liquor is not sold but rather just served. Mr
Asprooth stated that the city would have to agree to be a co -
applicant if theaters located at the Noyes Cultural Arts Center
wanted to apply for a liquor license. Alderman Esch emphasized
that theater groups will look at the sale of liquor as a
potential revenue.
Alderman Rainey suggested that no liquor license be issued to
theaters in public buildings. She stated that she won't support
e liquor license for theaters in public buildings because it
establishes a terrible precedent for the sale of liquor in public
buildings. She emphasized that she does not have problems with =
the issuance of permits to theaters in public buildings for
celebrations and special openings, but stressed that the sale of
liquor is a privilege and not a right. Alderman Wald and Mayor
Barr stated their agreement with Alderman Rainey.
Alderman Collens stated that the committee will need to direct
staff to amend the draft ordinance to prohibit sale of liquor in
public buildings. Mr. Seidman emphasized that the sale of liquor
at Northlight Theater would be available only for a short periods
of time, before curtain and during intermission, not after the
play. He emphasized that the sale of liquor would not to open to
the general public but only to those people with theater tickets.
Alderman Collens stated that she recalled that the City set the
caterers' Liquor license at a lower amount than restaurants
because of caterers having less cash flow and capital investment
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 10, 1990............ Page Seven
than restaurants. Alderman Wold stated that it seems that
theaters have limited opportunity for the sale of liquor because
of their limited number of performances. Mr. Seidman stated that
Northlight Theatre would be offering five plays which would run
approximately five weaks each, from Tuesday through Sunday. He
stated that it would bci a fair guess that the theater may have
performances up to a poriod of 9 months per year in the future.
He emphasized that some& plays will not have an intermission and
that the maximum house Ifor the theater is 350 people. Adlerman
Rainey stated her belief that theaters may have more of an
opportunity than caterers to sell liquor. She stated that she
believes a $2,000 fee for a full liquor license and $1,000 fee
for a beer and wine license is very fair. Alderman Esch stated
that she believed these fee amounts to be fine. Alderman Juliar
stated that he would support these fee amounts but believes them
to be a little bit high. The committee then voted 5-0 to approve
a fee for a full liquor license for $2,000 and a S1,000 fee for
a liquor license for the sale of beer and wine only with
proportionate fee increases for semi-annual payments.
Alderman Rainey noted that the sale of liquor in public buildings
does not involve just the Class L Liquor License under
consideration this evening but the issuance of all city liquor
licenses. City Manager Asprooth stated that staff would
determine the appropriate place in the City Code for stating the
prohibition of sale of liquor in public buildings. Alderman Wold
questioned whether the ordinance could be worded so as to focus
on theaters with ongoing records of performance in order to
avoid the issuance of licenses for one-time concerts or
performances. Mr. Asprooth emphasized that the process for
applying for and receiving a liquor license which involves
background checks, insurance requirements, and other steps, would
greatly discourage licenses for one-time performances.
The Committee then voted5-0 to direct staff to prepare a revised
ordinance with a fee of $2,000 for a full license and $1,000 for
a beer and wine license. The ordinance will include a
prohibition on the sale 4of liquor by theaters located in public
buildings. I
Docket 239-9A-90: Ordinance 1070-90 Amendipq Special Service
District No. 4 Levv. Alderman Rainey questioned whether this
extended levy would require a public hearing. Mr. Asprooth
stated that he will check on the hearing requirements prior to
the City council meeting this evening. Alderman Collens
questioned whether the committee is willing to recommend
suspension of City Council rules to allow for both introduction
and adoption of this ordinance this evening if there is no
hearing requirement. Alderman Rainey questioned how property
owners were notified of this levy. Mr. Asprooth stated that many
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 10, 1990........... Page Eight
are on the Evmark board and emphasized that the ordinance that
established Evmark did allow a levy up to $250,00o which was the
amount included in this ordinance. He emphasized that there was
good representation of property owners at the Evmark Board
meeting, in which this levy was discussed. The Committee then
voted 5-0 to recommend City Council introduction of this
ordinance with the understanding that staff would clarify the
public hearing requirements for the levy. ;
Docket 240-9A-99: Qtdinance 109-0-90 Prohibitina Loudsneakers
at Block Parties. The Committee voted 5-0 to recommend City
Council introduction of this ordinance. Mr-. Asprooth questioned
the Committee on its preference on how the City should handle
requests to play radios or tape players. Alderman Rainey stated
her belief that it would be okay for block parties to use radios
and tape players if they are operated in a considerate and
responsible fashion.
Pocket 241-9A-90: Ordinance 319=0-90 Lakpfront Parking
gestrictions. The Committee voted 5-0 to recommend City Council
introduction of this ordinance.
ITEMS PRF;MI USLY CONSYDEFD:
Docket 225-85-90: Ordinance 89-0-90 Clas* J IjLauor Licens?, Fooct
igr Thouqht. This ordinance was transmitted to City Council for
adoption.
pocket 226-ap-90 : Ordinance 97-0-90 Decrease in Class B Libor,
Licenses. This Ordinance was transmitted to City Council for
adoption.
Docket 227-8B-90: Ordinance 99--0-93 Three-wav Ston
Weslev/Monroe. This ordinance was transmitted to City Council
for adoption.
pocket 228-BB-90: Ordinapce 100-0-90 Stonsi(n Grove/Judson.
This Ordinance was transmitted to City -,Council for adoption.
pocket 229-8B-90: Ordinance 101-0-90 One-Wav ,A ),ev
hurch/Asbury. This Ordinance was transmitted to City Council
for adoption.
pocket 238-B-90: Ordinance 1020-90 Sale of•Surnlus Vehicles.,
This ordinance was transmitted to City Council for adoption.
pocket 231-BB-90: Ordinanc. I030-90 Three-wav 5too
f.orence/Lake. This ordinance was transmitted to City Council
for adoption.
I
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 10, 1990.......... Page Nine
pQ,kgt 232-8B-2Q grdJJJftnce_J 40-90 Addition of Yield Sian ,,,
AshlandlNoves. This ordinance was transmitted to City Council
for adoption.
BUSINESS:
Alderman Collens noted that the Resolution concerning the loan
guarantee for RPI in on the City Council agenda this evening.
Alderman Rainey asked the City Manager to explain whether there
are any provisons in the guarantee!, that would require an equal
sharing of any defaulted loan byiboth the University and the
City. She stated that she has- been told that the lending
institution could decide who would pay and how much. Mr.
Asprooth stated that this issue has been discussed and it is
intended that the bank issue a letter indicating that if the loan
is called, the University and the City will share in the
guarantee 50/50. Alderman Juliar emphasized that it depends on
how the guarantee is written. Mr. Asprooth emphasized that he
would ::rat execute any loan guarantee documents without that
condition being reflected in the documents.
Alderman Esch questioned the city Manager as to the length of the
time commitment for the City to provide the $250,000 contribution
for RPI contributions. Mr. Asprooth stated that there is no
specific term on the length of time for the City contribution.
The City's commitment to make these payments was made under the
City's agreement with the University that lead to the development
of the Research Park Corporation. Mr. Asprooth stated that to
that extent, it is an on -going payment, but there are no specific
terms to the commitment. In response to Alderman Esch, Mr.
Asprooth stated that tenhnt income at the .incubator facility is
intended to cover the interest costs associated with this loan.
Alderman Rainey noted that if in April a City Council chose to
terminate the City's $250,000 payments to RPI, this would
severely impair the ability of the corporation to repay the loan.
Mr. Asprooth agreed that the ability of RPI to pay out the loan
is dependent on the City's annual contribution. Mr. Asprooth
emphasized that it is the goalpto obtain state money to fund the
incubator building improvements in order to retire the loan
early.
There being no further business, the meeting was adjourned at
8:45 P.M.
Respectfully submitted,
Bruce zimmerman
Assistant City Manager
BZ/cw
Draft Not AQproved
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Members Present:
Members Absent:
Staff Present:
Presiding Official:
Meeting of September 24, 1990
Aldermen Collens, Esch, Juliar, Paden, Rainey and Wold
None
Aiello, Barber, Berkowsky, Casey, Cepiecha, Z.
Edwards, Fair, Figurelli, C. Johnson, Rubin,
Shockweiier, Shank, Volberding, Witt, C. Wright, D.
Wright
Alderman Collens, Chairman
Summary of Action:
The meeting was called to order at 8:03 P.M.
MIINUTES
The Committee voted 4-0 to approve the Minutes of the Committee's September
10, 1990 meeting as submitted.
City Bills List of September I9. 1990 - The Committee voted 4-0 to
recommend City Council approval of the September 19, 1990 bills list. All
questions raised were addressed by staff at the meeting.
City Bills List of September 9. 1990. - (Library furniture held over
9/10/90) The payment of $1,498.98 held from the last bills list was
recommended for approval for payment by City Council.
COMMUNICATIONS:
Response to Bills List Inquiries - Alderman Wald asked for further
clarification on the $1,205.10 purchase (1004.21000) for photographs.
Specifically, she requested an explanation as to why the second low bidder
was chosen and how much above the low bid this bid was. The Committee voted
4-0 to accept this communication.
Fire Department Monthly Report - In response to a question from the
Committee, Captain Berkowsky stated the hazardous material spill (methyl
portanethioi) was at Northwestern University and is the chemical added to
natural gas to give it the distinctive odor. There was an evacuation. The
spill was very small and found quickly. Alderman Rainey questioned the
category "Invalid/Elderly Assist". Captain Berkowsky explained this is for
assistance usually in residences and may involve a case where an elderly
individual has fallen out of bed and a spouse needs help or a wheelchair
bound person needs help when an elevator is not operating.
(Aldermen Juliar and Paden arrived at this time.)
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 24, 1990................Page Three
Committee also requested some way to help explain what a 50 or 60 decibel
noise level is like. Alderman Rainey referred to page 4 of the ordinance
dealing with public construction and, based on her experience this past
summer, would not like to see different actions for public projects.
PURCHASES:
Work Clothipq for ASFCME Emoloyett:i - The Committee voted 6-0 to recommend
City Council approval of the bid from North Shore Uniform for the City's
annual requirement of work clothing at the unit prices bid for a total
estimated cost for the year of $16,566.25. Alderman Rainey asked staff to
provide the unit prices in the future on this purchase report.
Water Inventory Management SvsteM - The Committee voted 6-0 to recommend
City Council approval of the proposal from CH2M Hill at a total cost of
$45,000 for the installation of a Water Inventory Maintenance Management
System (WIMMS) as a non -bid item requiring 2/3 majority vote.
TV Sewer Insnection - The Committee voted 6-0 to recommend City Council
approval of the bid from National Power Rodding for a total cost of
$23,909.60.
Tuckpointina of water Pumoinq Station - The Committee voted 6-0 to
recommend City Council approval of the low bid from L. Page Corporation for
a total cost of $13,750.
Purchase of Soecial Assessment Warrant Fund Rebate Services. - The
Committee voted 6-0 to recommend City Council approval of the low bid
submitted by Karrison, Byrne, Jansey and Trimarco, Ltd. for a fee of S6,800.
Purchase of Police and Fire Pension Fund Actuarial Services - The
Committee voted 6-0 to recommend City Council approval of the proposal
submitted from William M. Mercer, Inc. at a total cost of $8,000.
Drain Tiles for the Comaost Site - The Committee voted 6-0 to recommend
City Council approval of the proposal from J. A. Johnson Paving Company for
a total cost of $14,200 as a non -bid item requiring 2/3 majority vote.
ITEMS FOR CONSIDERATION:
Docket 248-9B-90: Resolution 51-R-90 - Transfer from Parkinq Svstem to -
General Fund - Alderman Coliens noted that this resolution and the next
resolution for consideration are the result of a settlement of a personal
injury law suit against the City. The Committee voted 6-0 to recommend City
Council approval of this resolution.
Docket 249-9B-90: Resolution 52-R-90 - Transfer from Water Fund to General
Fund - The Committee voted 6-0 to recommend City Council approval of this
resolution.
Docket 250-9B-90: Resolution 53-R-90 - Confirminq the Sale of Series 1990
Coroorate Purpose Bonds - Alderman Coilens advised that Robert Shank,_ -
Finance Director, distributed a revised memorandum and revised resolution
which incorporates the low bid received with a recommendation for award to �-
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 24, 1990................Page 'two
Increase in Taxi Meter Rates - Alderman Collens opened by explaining that
this item and the next are being sent by the Taxicab Advisory Board for
Committee discussion prior to being forwarded in Ordinance form to the full
Council. Alderman Rainey noted taxi rates are currently in the forefront
due to problems in Chicago (where owners are increasing lease rates to
drivers only six months after their fare increase). Walter Wolf, Taxicab
Advisory Board member, pointed out that current rates in Evanston are low as
shown on the summary sheet submitted with the correspondence. Alderman
Rainey asked if the $1.00 "Charge for Extra Passengers" is for each extra
passenger. Herbert Levin, Taxicab Advisory Board member, responded that it
was for each extra passenger but noted that children and senior citizens are
excepted. Alderman Wold asked if a blank space under charge for additional
passengers meant those cities had no charge or did not respond. A response
was requested. The Committee was advised cab drivers buy gas at local
stations and pay going rates. The Committee was also advised this
recommendation was a unanimous recommendation by the Taxicab Advisory
Board. Aldermen Wold and Collens noted their support for an increase given
current higher costs of operation. Alderman Rainey commented on the $1.00
charge for each additional passenger and expressed concern when comparing
this with other cities. She also pointed out that this change would make
Evanston's cab rates one of the highest. Alderman Collens requested
additional information on this issue and that the item be held until the
next meeting. Rates in the table should be verified and the blank spaces
should be filled in and charges (or exemptions) for seniors and children
should be added.
Senior Citizen Taxicab/Handicaooed Subsidized Couoon Proqram - Alderman
Collens pointed out that the City currently subsidizes each ride by 5.15.
This proposal raises that rate to $2.00 and eliminates the income
eligibility criteria. This change was estimated to cost $66,250 more to the
City. The Committee decided to take no action on this item until the City
Council has completed its budget priority setting process and will hold this
matter in Committee. Alderman Collens explained the priority setting
process currently underway by Council and that the matter of cost is not a
prime factor being evaluated in this initial process.
Animal Shelter Dock Run Update - Alderman Rainey advised the Committee that
she and Alderman Esch met with two members of CARE and city staff to discuss
the proposed dog run at the Animal Shelter. A concept is under
consideration and the group will continue to meet to develop plans.
Belmont Steel Industrial Revenue Bonds - Alderman Collens advised that
Belmont Steel is not currently going to continue to pursue financing with
Industrial Revenue Bonds. They are currently in operation at their Oakton
Street plant.
Environmental Control Board Pr000sed Boise Ordinance - This item is for
Committee discussion. Alderman Rainey questioned a recent action by
Alderman Nelson to remove an ordinance on noise from the agenda. Alderman
Collens advised the item dealt only with hours of construction activity and
the Council action requested all noise items be dealt with in total under
this proposed ordinance. Alderman Wold supports the need for a report by
the Police Chief on enforcement of this proposed ordinance. Also, a report
on what other cities are doing on this matter would be helpful. The
MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of September 24, 1990................Page Four
First Chicago Capital Markets, Inc. at a net interest cost of 7.12366%. The
Committee voted 6-0 to recommend City Council approval of this resolution.
Docket 251-9B-90: lli!solution 56-R-90 - Reserved Parking for Wheelchair
Bound at 1916 GrPv Avenue - The Committee voted 6-0 to recommend City
Council approval of this resolution.
Docket 245-9A-90: Ordinance 105-0-90 - Class L Liquor License - Theaters -
The Committee voted 6-0 to recommend City Council introduction of this
ordinance.
Docket 252-9B-90: Ordinance 1U-0-90 - Class M Liquor License - Theaters -
The Committee voted 6-0 to recommend City Council introduction of this
ordinance.
Docket 253-9B-90: Ordinance 113-0-90 - Loadina Zone - Mulford/Dodoe - The
Committee voted 6-0 to recommend City Council introduction of this ordinance.
ITEMS PREVIOUSLY CONSIDERED:
Docket 238-9A-90: Ordinance 98-0-90 - Sale of Series 1990 General
Obligation Bonds - Alderman Collens advised that this ordinance has been
revised and reflects the net interest cost of 7.12366% with a recommended
award to First Chicago Capital Markets, Inc. The ordinance was transmitted
to City Council for adoption.
Docket 239-9A-90: Ordinance 107-0-90 - Amendina Snecial Service District #4
evy - The ordinance was transmitted to City Council for adoption.
Docket 240-9A-90: Ordinance 109-0-90 - Prohibiting Load Sneakers at Block
Parties - The ordinance was transmitted to City Council for adoption.
Docket 241-9A-90: Ordinance 110-0-90 - Lakefront Parking Restrictions - The
ordinance was transmitted to City Council for adoption.
OTHER MATTERS:
Art Newman asked the Committee when discussions would continue on weekend
parking restrictions along the lakefront. He reminded the Committee that
their Subcommittee met and recommended certain restrictions but advised they
would look at additional weekend restrictions at a later date. The
Committee commented that they did not feel it was urgent to pursue this
matter but did request a communication for the next meeting on the issues
that the Committee needs to address on parking restrictions on weekends so
they can begin deliberation on this matter.
There being no further business, the meeting was adjourned at 8:53 F.M.
Respectfully submitted
avid H. Barber '
Public Works Director
DRAFT -NOT APPROVED
MINUTES
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of October 8, 1990
Members Present: Aldermen Collens, Juliar, Paden, Rainey
and Wold
Members Absent: Alderman Esch
Staff Present: Aiello, Asprooth, Ceplecha, Casey, Edwards,
Fair, Figurelli, Jennings, Schockweiler,
Tonkinson, Wolkowski, and Zimmerman
Presiding official: Alderman Collens, Chairman
Summary of Action:
The Meeting was called to order at 8:03 p.m.
Jjocket 268-19A-90 Ordinance 116-0-90 Traffic Signal. Oak/Emerson
Alderman Collens noted that there were a large number of
residents present this evening interested in this issue. she
noted that at the request of Aldermen Morton and Washington, who
are both attending a funeral this evening, the Committee would
not take action on this ordinance this evening. Reverend Parks,
of the Ebenezer ANTE Church, located on Emerson Street, addressed
the Committee. He noted that the Church is extremely concerned
over the flow of traffic on Emerson Street. He noted that there
was a traffic backup this morning due to a funeral at the Church.
He also emphasized that the retail development under construction
at the corner of Emerson and Ridge would impact the Church
neighborhood, both in terms of traffic and litter. He emphasized
that the proposed traffic signal at Oak and Emerson will compound
the problem. Reverend Parks emphasized the need for the Church
to have input about what takes place in the neighborhood around
the Church. Alderman Paden arrived at this time. Alderman
Collens noted that Alderman Morton does want to discuss the
Church's interests with the Administration and Public Works
Committee. Alderman Collens emphasized that no construction
would take place before the Committee and City Council reach a
decision. -
A citizen then addressed the Committee, noting that there was a
mound of dirt in front of the Church which creates a hazard. He
requested that a barricade be placed around the mound of dirt or
that other City action be taken to lessen this hazard. The
Committee assured the citizen that the City will take action to
address this matter.
The Committee agreed to hold over this matter and also agreed on
the need for further discussion of this matter by City officials --
and Church representatives.
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141M TEs :
The Committee voted 4-0 to approve the Minutes of the Committee's
September 24, 1990 meeting as submitted.
City Bilks List of October 3,1
Alderman Rainey arrived at this time. Alderman Paden noted that
there were three expenditures on page 7 in Account 423.51500 for
chairs and also two expenditures or. page 10 in Account 660.51500
for chairs. She requested an explanation of these expenditures.
Alderman Paden also noted that there were two expenditures on
page 14 to Keck, Mahin and Cate under the Fair Housing Grant
Program. She requested an accounting of the City's expenditures
to date on these two Fair Housing cases. Alderman Wold requested
an explanation of the expenditure to Leroy Young for the
installation of a battery which appears in Account 1605.21100 on
page 17. In response to a question from Alderman Rainey, City
Manager Joel Asprooth explained that the brochure expenditure of
$3, 317.00 for the Crown Ice Rink on page 25 was not bid due to
the city's policy to bid purchases of $5,000 or more. He noted,
however, that the City did seek competitive price quotes for this
expenditure. Alderman Rainey requested an explanation of the
expenditure of 5535.00 to the Illinois Institute for Continuing
Legal Education for test processing which appears in Account
1728.35500 on page 25. Alderman Collens noted there was an
expenditure on page 41 to Leroy Young for an electrical shutoff
for program element 6935 Service Center Gas Disconnect. Both
Aldermen Collens and Rainey requested an explanation of this
expenditure as well as an explanation of the function of this
program element.
There being no further questions, the Committee voted 5-0 to
recommend City Council approval of the City bills list of October
3, 1990.
Traffic Si.anal Oak and Emerson
Alderman Paden noted that she had not been present at the
beginning of the committee's discussion of this matter. She
requested that Assistant City Manager Judith Aiello and Traffic
Engineer David Jennings meet with Aldermen of the second and
fifth wards and Church representatives prior to the next
Administration & Public Works Committee meeting. Assistant City
Manager Aiello noted that staff has previously met with
representatives of the Church and had provided information to the
Church at their request. She emphasized that it was staff s
expectation -chat there would be another meeting with the Church.
COMM UCATloxs:
Response to Bills List Inauiries
The Committee voted 5-0 to accept this communication.
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Rate Incase it�pd Taxicab E-ares
Alderman Rainey stated that she appreciates the additional
information provided on taxicab fares and understands that there
has not been an increase in fares in a while. she noted that she
had compared the costs of a taxi fare for a family that includes
a mother, an aunt and a to -your -old child for Chicago, Evanston,
Glencoe, Lincolnwood, Park Ridge, Rosemont, Schaumburg, and
Skokie. The proposed fare for Evanston would result in the
second highest fare for this family. She noted that for this
family to travel 2.25 miles, it would cost $5.60 in Evanston,
SS.lo in Lincolnwood, $5.90 in Rosemont and Park Ridge; $5.50 in
Schaumburg, $4.90 in Skokie, and $4.10 in Chicago. Alderman
Rainey noted that in Evanston, the proposed fare includes an
additional charge for children age 8 and older and stated that
most of the other communities do not begin to charge an
additional fare until the age of 12 or older. Alderman Rainey
moved for Committee approval of the proposed fare increases for
Evanston, with an amendment that would raise the additional
passenger fare for children from 8 years old to 12 years old.
she also stated that she was assuming that passengers age 65 or
older do not pay the additional passenger fare. In response to
Alderman Collens, City Collector Patrick Casey stated that, by
company policy, passengers age 65 or over are not charged the
additional fare. He emphasized that this is not established by
ordinance but rather by the policy of the taxicab companies.
Alderman Rainey stated that she does not want to legislate when
not necessary, and would prefer placing faith in the cab
companies to not charge additional riders over 65 years old.
Alderman Rainey emphasized that she does want to modify the
ordinance to reflect that the additional passenger fare would not
be charged for children until the age of 12 years old.
Sam McKinley of Best's Taxi addressed the Committee, noting that
fuel is costing nearly S2.00 per gallon. He emphasized his -
concern over the proposed amendment to not charge the additional
passenger fare for children until the age of 12. The Committee
noted that the ordinance would be considered by the full City
Council at its next meeting and that there would be an
opportunity for the taxicab associations to express their
concerns at that time. Alderman Paden seconded Alderman Rainey's
motion. The Committee then voted 5-0 to recommend City Council L
approval of the proposed taxicab fare structure as proposed, with
the amendment to place the additional passenger fare at the age
of 12 and older for children, instead of 8 years and older.
Environmental Control, Board Proposed Noise Ordinance
Alderman Collens noted that there were two items which were
requested at the last meeting when this matter was discussed.
One was a memorandum from Police Chief Jacobi concerning
enforcement, and the other was a demonstration by the
Environmental Control Board on noise levels. Environmental
Control Board staff representative Dennis Ceplecha addressed the s
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Committee, noting that the Board has previously presented a noise
ordinance to the City Council on several occasions. He
emphasized that the Board views its role as advisory, and has
prepared these proposed ordinances in response to citizen
complaints or Aldermanic requests. Mr. Ceplecha emphasized that
other communities have used a different approach to noise
enforcement that does not involve the use of decibel levels. He
stressed that this is certainly a viable alternative to an
ordinance based on decibel levels. Mr. Ceplecha stated that the
Board does not have a strong position on the use of decibel
levels in a city ordinance for noise enforcement.
In response to a question from Alderman Rainey, Mr. Ceplecha
stated that the Village of Des Plaines did have a court case
involving legislation of noise levels in the community. He
emphasized that according to the City of Evanston's legal staff,
the Citv can control what is considered local noise, such as that
emanating from parties and construction sites. He stated that
the Des Plaines case involved noise emanating from railroads
coming into town and that it had been determined by the Court
that the City could not regulate this noise.
Kristin Gallup, a member of the Environmental Control Board,
addressed the Committee, noting that a decibel rating is more
objective and also quantifiable. she emphasized that people have
varying degrees of sensitivity to the same level of noise. In
response to Alderman Collens, Ms. Gallup stated the the Board
would have to research whether prosecutions are more successful
if based on decibel levels.
In response to a question from Alderman Wold, Deputy Police Chief
Schockweiler stated that it may be more cumbersome for the Police
Department to enforce an ordinance based on decibel levels. He
emphasized that the current ordinance and enforcement effort is
based on reasonableness and that has worked well for the Police
Department. In response to Alderman Wold, Mr. Ceplecha stated
that if a noise meter was used in enforcement, that two to three
measurements would be taken over a period of time to determine
the loudness of the event. Deputy Chief Schockweiler emphasized
that, similar to radar guns, the noise meters would have to be
calibrated prior to use in enforcement. Alderman Paden noted
that there were times when there are two to three construction
projects underway in the same neighborhood, in which the
cumulative noise level from these projects is too loud, while
one project alone is not too loud. Ms. Gallup stated that she
does not have an answer for that kind of situation. Mr. Asprooth
stated that the ordinance as drafted does not address that kind
of problem. Alderman Paden suggested that perhaps the ordinance
should address that kind of situation.
r 5 -
Alderman Rainey stated that it may be preferable to look at the
current noise ordinance in terms of hours of enforcement. she
noted that people often don't feel that they can call the Police
until 11:00 P.M. when noise levels become restricted. She
suggested that it might be useful to begin looking at the time
frames for noise enforcement. Alderman Rainey emphasized that
she is not sure that City projects should be treated differeitly
under the noise ordinance, with the exception that noise from
Emergency services should be exempted. City Manager Asprooth
stated his belief that a Saturday restriction on construction is
not realistic. Alderman Rainey suggested that perhaps an 8:00
a.m. starting time for both public and private projects would be
reasonable. Alderman Paden stated that she believes both
Saturday and Sunday work should require a permit. Alderman
Collens noted that the Committee does not have evidence from
other communities that a noise meter and enforcement based on
decibel levels makes a difference. Alderman Collens asked the
Committee whether there is any interest in an ordinance based on
decibel levels. The Committee indicated that they had no such
interest and asked the Police Department and Environmental
Control Board to review the current ordinance to determine
whether it can be modified in terms of hours and other
regulations to enhance the City's noise enforcement. The
committee agreed to hold over this matter.
Lakefront Weekend Parking Issues
The Committee acknowledged that there was a report being prepared
on lakefront parking and agreed to hold over this matter until
completion of that report.
PURCHASES:
Consultant Services for Underciround Tank Removal
The Committee voted 5-0 to recommend City Council approval of the
proposal fron Environmental Risk Consultants in the amount of
S6,100.00.
Water Plant Improvements
The Committee voted 5-0 to recommend City Council approval of the
low bid from Advance Mechanical Contractors, Inc. for a total
cost of $1,374,000.00.
Lawson Park Redevelovment
The Committee voted 5-0 to recommend City Council approval of the
low bid from Turf Care Landscaping for a total cost of
$20,002.50.
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FiLU MateI
In response to a question from Alderman Rainey, Municipal
Arborist Dennis Ceplecha stated that it is too late for adding
trees to the fall planting because locations and trees have
already been selected. He suggested that there is time to add
plantings for next spring. The Committee then voted 5-0 to
recommend City Council approval of the purchase of plant material
from three nurseries, including Shemin Nursery, in the amount of
S32,881.50, Berthold Nursery, in the amount of $5,697.00 and
Klehm Nursery, in the amount of S2,655.35 for a total, purchase of
$41,233.85.
14icrooaver ReinsnectJRD—Procram
The Committee voted 5-0 to recommend City Council approval of the
proposal from Infracon Infrastructure Management Consultants Inc.
at a total cost of $a,goo. oo as a nonbid item requiring .a 2/3
majority vote.
ITEMS FOR CONSIDERATION:
Docket 261-10A-90 Northwest Municiaal Conference Franchise
JZesearch Pro-iect
Alderman Rainey stated that it is her recollection that the City
of Evanston sends approximately $50 million in service to
Commonwealth Edison. She emphasized that she is very impressed
with the conference's efforts to look at issues surrounding
Commonwealth Edison's franchise agreements. She stated that the
Conference provides a wonderful partnership and way to gather
information. Alderman Collens asked that the City Task Force
look at the Conference's work plan to maximize the work product.
Jim Buhr, chairman of the City's Electric Energy Alternatives
Task Force, emphasized that the Conference's study is highly
complimentary to the city's and that he sees no duplication.
There being no further comments, the Committee voted 5-0 to
recommend City council approval of this project.
Docket 262-10A-90 ETHS Homecomincx Parade Permit
Alderman Rainey stated that the City should send a note to the
High School informing them that next year the City would charge
for costs associated with this parade. She emphasized that the
School is not a charitable organization and that the City should
not absorb costs for the two school districts. The Committee
concurred with Alderman Rainey and voted 5-0 to recommend City
Council approval of this parade permit. Alderman Col,lens stated
she would inform the Council that the Committee requests future
payment from the school district.
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pocket 26.1-3.0A-�90 Resoluti.on 57-R-90 MFT Pavement Evaluation
Study� -
The Committee voted 5-o to recommend City Council approval, of
this resolution.
pocket 264-10A-90 Resolut.ion 58-R-90 Closure pP Sheridan Road for
garthwestern Homecoming Parade
In response to a question from the Committee, Traffic Engineer
David Jennings stated that Northwestern university pays for all
City costs associated with this parade. The Committee voted 5-0
to recommend City Council approval of this resolution.
Docket 265-IQA-90 Resolution 59-R-90 Reserve Parkina for
Wheelchair Bound 751Sherman Avenue
In response to a question from Alderman Wald, Mr. Jennings stated
that there is an annual review of permits for reserved parking
spaces for the handicapped. The Committee voted 5-0 to recommend
City Council approval of this resolution.
Docket 266-10A-90 Resolution 60-R-90 Lease of Parkina Lot No. 27
Oak Street Market
Alderman Paden requested that City staff monitor the parking in
front of the oak Street market, which often overlaps with the
sidewalk. The Committee voted 5-0 to recommend City Council
approval of this resolution.
Docket 267-10A-90 Resolution 61-R-90 Lease of Parkina Lot No. 27
to the Post Office
The Committee voted 5-0 to recommend City Council approval of
this resolution.
ITEMS PREVIOUSLY CONSIDERED:,
Docket 245-9A-90 Ordinance 1050-90 Class L Liauor License -
Theaters
This ordinance was transmitted to City Council for adoption.
Docket 252-90-90 Ordinance 112-0-90 Class M Licwor License -
Theaters
This ordinance was transmitted to City Council for adoption.
Docket 253-90-90 Ordinance 113-0-90 Loadinq Zone Mulford and
Dodae
This ordinance was transmitted to City Council for adoption.
There being no further business, this meeting was adjourned at
9:00 P.M.
Respectfully submitted,
Bruce Zimmerman
Assistant City Manager
MINUTES OF THE
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Meeting of October 22, 1990
Members Present: Aldermen Collens, Esch, Juliar, Paden,
Rainey and Wold
Members Absent: None
Staff Present: Adamus, Aiello, Barber, Berkowski, Casey,
D'Agostino, Edwards, Fair, Figurelli,
Jennings, D. Johnson, Shonk, Tonkinson,
and Zimmerman
Others Present: Marguerite Mose and Ira Levin - Taxicab
Advisory Board; Jim suhr, Energy
Alternatives Task Force
Presiding Official: Alderman Collens, Chairman
Summary of Action:
The Meeting was called to order at 7:30 P.M.
Docket 268-10A-90 ordinance 116-0-90 Traffic sianal OaklEmerson
Alderman Collens noted that several Aldermen, staff, and
representatives of the Ebenezer AME Church met prior to this
meeting to discuss this proposed traffic signal. she stated that
it is clear there are still plenty of issues to be resolved
concerning this matter. Alderman Collens moved to table this
ordinance until Aldermen of the second and fifth ward can get
together with community representatives and city staff and come
back with an acceptable alternative. Alderman Paden seconded
this motion. The Committee voted 5-0 to approve Alderman
Collens' motion. Alderman Collens stated that she will ask the
City Council to remove this matter from the Council's agenda this
evening and suggested that it is up to Aldermen to take a
leadership role in this matter. Alderman Paden suggested that
the Committee ask the City Manager to call the pastor of the
Ebenezer AME church and the Aldermen to arrange a meeting.
Alderman Esch arrived at this time.
Minutes of October 8, 1990 Meetinq
Alderman Rainey stated that a citizen in attendance at the last
Committee meeting had read these minutes and notified her that
the minutes failed to reflect a statement that the current City
noise ordinance does not apply to the City. Alderman Rainey,., -
requested that the top paragraph on page 5 be amended to include
this statement. The Committee voted 6-0 to approve the minutes
of the October 8, 1990 meeting as amended.
4,
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Citv pills rjij1t_of October 7. 1990
Alderman Paden requested responses on the following expenditures;
Page 2 Account 160.02021 $1,140 expenditure to Jack Siegel for
legal services.
Page 5 Account 214.21600 $29.50 expenditure to G.S. Edwards for
pull station.
Page 7 Account 340.29900 Alderman Paden noted that there were
two expenditures to Creizis Architects --one for plan review, the
other for inspections. She requested a report explaining how
many projects were included in this payment and which projects.
Page 16 Account 970.29900 Alderman Paden noted that there was an
expenditure of $18,523.75 to Lake Landfill for dumping fees and
requested a report showing how much money had been spent on
disposal fees in the last two years.
Page 30 Account 100000.00328 Alderman Paden noted there were two
expenditures to T & M Computer supply for ribbons and liftoff
tapes and requested a report on this expenditure.
Alderman Esch requested a report on the $179 expenditure to
Thompson Publishing Group for a handbook that appeared in Account
100000.30200 on page 2. Alderman Wald noted that there was an
expenditure of $3,926.83 to the United Way for pre-school
services that appeared on page 18. She requested an explanation
from staff as to why this expenditure is made to the United Way.
Alderman Wold requested an explanation of why an expenditure of
$6.83 to Identities Sportswear for mascots was charged to
1703.34500 on page 21. Alderman Wold noted that on page 26, -
under the Chandler Community Center, there were two expenditures
to the Pulitzer Lerner Newspaper for advertising. She requested
an explanation of why this publication is used and why similar
expenditures do not show for advertisements in the Evanston
Review. Alderman Collens noted there was an expenditure in
Account 400.22900 on page 7 to the Tops in Dog Training for
maintenance training. she requested a report on this expenditure
of $50. There being no further questions, the Committee voted 6-
0 to recommend City Council approval of the City Council bills
list of October 17, 1990.
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COMMUUMTIONS ;
ResDonCLo to Bills List Inguiries
The Committee voted 6-0 to accept this communication.
Fire Dopartment Monthlv Reno;t; - September. 1990
In response to Alderman Collens, Captain Berkowski stated that
false alarms received over the 911 telephone system could involve
prank calls but not necessarily in all cases. The committee then
voted 6-0 to accept this report.
p ing Ticket Revenues
Alderman Collens questioned what were the original assumptions
regarding parking tickets beyond the assumption that there would
be a full complement of parking enforcement officers hired in the
current year. Assistant Finance Director Dave Johnson stated
that at the time the proposal for additional parking enforcement
officers was developed last year, it was assumed that parking
enforcement officera would write the same number of tickets in
1990-91 as were being written at that time. Alderman Rainey
stated that Mr. Johnson is correct and that it was the intent of
the Council to address the problem of long-term parkers in
short-term spaces. she stated that this problem could not be
addressed last year, given all the demands on the parking
enforcement officers. Alderman Rainey noted that the data in
this report shows that overtime parking enforcement has
increased and emphasized that the City wanted this increased
attention to overtime parking. She noted that the overtime
parking involves a $25 ticket.
Alderman Collens noted that even with the increased enforcement
of overtime parking violations, there is a projected revenue
shortfall in the current year of $15o,o00. Alderman Rainey
stated that it was known that there would be some decline in
tickets written for expired meters, but emphasized that she does
not know the impact of not having a full complement of parking
enforcement officers throughout the year. she suggested that
the City has not had a full complement of parking enforcement
officers for a sufficient time to judge the results of the City's_
current enforcement efforts. In response to Alderman Wold,
Traffic Engineer David Jennings stated that the study of parking
enforcement trends should be completed in about one month.
Police Chief Jacobi stated that the Department is anticipating
more stabilized parking enforcement officer staffing in future
months. Alderman Collens stated that she would be interested in
the Mayor's special Parking Committee's comments on this report.
There being no further comments, the Committee voted 6--0 to
accept this report.
3W
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gree Pa:tkina During lWidays
In response to Alderman Esch, Mr. Jennings stated that there will
be information in the Highlights concerning Holiday parking as
well as signs publicizing the free parking. In response to
Alderman Wold, Mr. Barber stated that stores throughout the
downtown will have signs publizicing the free parking. The
committee voted 6-0 to approve this communication.
once -per -Week Refuse, collection and City collection of
,Uecvclables
In response to Alderman collens, Mr. Barber stated that the FY
91--92 budget which is currently being prepared includes the
purchase of three replacement sanitation trucks. He stated that
if the Council adopts this proposal for once -per -week refuse,
that the purchase of these three replacement refuse trucks would
be deleted from the budget and the City would need to purchase
four new recycling vehicles. He stated that the net impact of
this proposal on vehicles would be a decrease in the Sanitation
Fleet of three vehicles and the purchase of four recycling
vehicles for the net addition of one vehicle. Mr. Barber stated
that under the proposed program, the refuse collection crews
would service one-fourth of the City each collection day. He
stated that there would be a total of ten vehicles required for
refuse collection. There would be two vehicles assigned to each
of four routes, one for collection and one for traps to the
landfill. There would be two additional backup vehicles. In
response to Alderman Wold, Mr. Barber stated there would be three
separate collections on the same day --one for refuse, one for
recyclables, and during the yard waste season, one for yard
waste. He stated that these collections would be scheduled so
that the vehicles would not be at the same location at the same
time. Mr. Barber also clarified that under this proposal, the
City would be recycling plastics, including milk jugs, pop —_
bottles, and detergent containers.
Alderman Wold noted that if a holiday falls on Monday, staff
proposes to push both the Monday and Tuesday scheduled
collections back one day each. She questioned whether, in such a
situation it would be possible to leave the Tuesday collection on
Tuesday and reschedule the Monday collection to Wednesday. Mr.
Barber stated that it would be possible to change just the Monday
collection day. Superintendent of Sanitation 'Zeltee Edwards
noted, however, that each additional day can make a big
difference in terms of the accumulation of refuse. In response
to Alderman Wold, Mr. Barber stated that staff has not explored
in detail the use of Salvation Army collections of used
furniture, clothing and ether materials. He did state that the
use of alley collection points throughout Evanston would create
an opportunity for more scavengers should the City utilize this
type of program.
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In response to Alderman Rainey, Mr. Barber stated that current
refuse trucks do allow the City to empty dumpsters. In response
to Alderman Rainey, Mr. Barber stated that under this proposal,
the City would utilize a combination of regular collection crews
and the special crew assigned for emptying solar baskets to
perform the twice per week collections recommended for
condominiums. She emphasized that it is being recommended that
condominiums continue to receive twice per week service because
many lack sufficient area for the number of containers required
to store a full week's accumulation of garbage for the building.
In response to Alderman Rainey, Mr. Barber stated that the cost
of twice per week condominium service would be spread across all
residences receiving Sanitation Services from the city.
In response to Alderman Collens, Mr. Barber stated that if the
City were to maintain condominium refuse collection on a
contractual basis, savings would be increased an additional
$54,467 in FY 91-92. Mr. Barber stated that savings would be
reduced by $83,100 in years following FY 91-92 if contractual' -
collection of condominiums is maintained. In response to
Alderman Rainey, Mr. Barber stated that it may be possible for
the City to purchase dump boxes currently used by Active
Services. He stated that the City would want to either paint or
mark these dump boxes to designate them as City dump boxes. Mr.
Barber stated that the City was assuming a lower rental fee than
that currently used for Active Service for the dump boxes because
the City was assuming a five year life for the boxes. He
emphasized that the rental rate can be adjusted. In response to
Alderman Collens, Mr. Barber stated that if the condominium
service was left with the contractor, there would be no change in
staffing levels from that included in the proposal before the
Committee this evening. He emphasized that the issue of whether
the City or a contractor provides condominium collection service
does not affect the number of personnel needed by the City. Mr.
Barber clarified that if condominium service remained with Active
service, the City's savings in FY 91-92 would be $162,300.
Savings after FY 91-92 would be $384,800 if condominium service
remains with Active Service. Alderman Collens stated that she _�
likes the possibility of the extra $54,000 in FY 91-92 savings
made possible if condominium service remains with Active service.
She also emphasized that she does not see where a -change in this
service to a City performed collection would increase
efficiencies or service levels.
-6-
Alderman Wold requested that staff prepare information on the
alternative of charging the current Active service rental rate
for dump boxes. The committee also requested that staff prepare
an additional chart showing savings and expenditures based on the
alternative assumption that condominium refuse collection be
performed under contract. In response to Alderman Collens, Mr.
Barber stated that the expansion of the recycling facility at
Oakton presently under consideration does not impact on this
proposal concerning once -per week refuse collection. Fie did
state that the one position eliminated under this proposal could
be used at an expanded recycling facility if that approach is
taken. Mr. Barber emphasized that staff's proposal requires one
less staff position and one more vehicle. He stated that the
city will not have to terminate any Sanitation workers due to an
employee being scheduled for retirement later this year.
Alderman Collens suggested that the Committee provide City
Council minutes of this meeting as well as the additional
information requested this evening. She suggested the Committee
then prepare to make a recommendation to the City Council at the
next Council meeting.
In response to Alderman Rainey, Mr. Barber stated that Active
Service's disposal fees are approximately 40; higher than the
City's, but emphasized that Active Services involves less travel
time than to the landfill. Alderman Rainey requested that staff
also prepare projections for savings and expenditures based on
the projected opening date of the Solid Waste Agency of Northern
Cook County balefill. The Committee agreed to hold over this
matter for further discussion.
genior, Citizen Taxicab Handicapped subsidized Coupon Program
Alderman Collens directed the Committee's attention to the
September 5, 1990 memorandum from the Taxicab Advisory Board
which identified eight recommendations for City Council
consideration.
1) Income Guidelines. The Board recommended that the current
income guidelines of $20,000 per year or less be removed
in order that all seniors and handicapped citizens can
stay in the subsidized program. Staff clarified that the
present $20,000 income guideline operates on an honor
system. Alderman Wold stated her belief that the income
guidelines should be maintained. Alderman Rainey stated
that given recent direction from citizens concerning
taxes she does not think the council has a choice but to
maintain the current guidelines. In response to a question
from Alderman Juliar, Ira Levin, a member of the Taxicab
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Advisory board, stated that the reason for this recommen-
dation is that there Is a perception that a lot of users
exceed the guidelines. City Collector Patrick Casey
stated that when seniors purchase coupons from the City,
they sign a statement indicating that they fall within
the income guidelines of the program. He also stated
that that' show a membership card to taxi drivers when
presenting a coupon. Alderman Wold stated that given
that system, she does not see why drivers need to verify
income of riders. It was the consensus of the Committee
to not change the income guideline.
2. Package assistance. The Taxicab Advisory board recommends
that all drivers involved in the transportation of the
coupon participant be required to assist with packages
such as groceries to the front door of a single family
residence or to the inside lobby of a multifamily
dwelling. Mr. Levin noted that the current ordinance
says that there is no charge for providing assistance
witn hand baggage. Marguerite Mose, a senior citizen
member of the Advisory board, emphasized that providing
package assistance has been a problem for many senior
riders. Alderman Rainey suggested that package assistance
needs to be negotiated by the driver and the senior
citizen. She acknowledged that time is money, and that
drivers do lose money while carrying bags. Alderman Esch
agreed that she did not see how provision of package
assistance can be a requirement. It was the consensus
of the committee to not require package assistance.
3. Mobility Assistance. The Board recommended that all
drivers involved in the transportation of a coupon
participant be required to help those who are mobility
impaired in and out of the taxicab. Mr. Levin stated =
that this issue hinges on liability for the driver and
taxicab association. Walter Wolf, a member of the
Advisory Board, stated that Associations have had
insurance problems regarding mobility assistance.
Alderman Collens agreed that this matter is complicated _
by insurance and legal issues. Alderman Rainey stated
that many active senior citizens are a tad frail and
they find it difficult to open and close cab doors.
She suggested that this item be limited to providing
assistance with opening and closing the door, but that
it should be made clear that it is not a requirement
that a driver assist the individual to the door of his
or her residence. Alderman Juliar agreed with this
approach and stated that drivers should be encouraged
to be sensitive to riders. The committee agreed with
Alderman Rainey's suggestion.
:L-1M
4. The Advisory Board recommends that the coupon program
be opened up and that all taxicab associations be
required to participate. Alderman Collens stated that
she sees nothing wrong with this recommendation as long
as all associations charge the same price. Alderman
Rainey emphasized that all companies that have to be
required to participate and to not refuse service. In
response to the Committee, Ansistant city Manager Judith
Aiello explained that this service had formerly been
provided by all associations but was then bid to a
single contractor due to concerns over the appropriate
use of coupons when all associations were providing
the service. In response to Alderman Rainey, members
of the Advisory Board stated that if a senior with a
coupon rides with a second senior citizen, the second
rider is not charged. It was the committee's consensus
that the program be opened up to all Associations, and
that all Associations be required to participate in the
program.
S. Age. The Advisory board recommended that the current
participation age of 60 years or older be maintained.
The Committee consensus was to remain with the 60 year
old age requirement but requested that staff provide a
rationale for why the age of 60 is utilized. Alderman
Esch stated that she prefers the age of 65.
6. Tipping. The Advisory Board recommends that tipping be
allowed. It was the consensus of the Committee to allow
tipping.
7. Price and Structure of the Subsidized coupon Program.
Alderman Collens noted that the Advisory Board's
recommendation would increase the City's cost from
$33,750 to $100,000 per year. Alderman Wold suggested
that this proposal is too costly to the City and moved
that the current senior citizen charge be increased
from $1.50 to $1.75 and that the City subsidy be
increased to $1.00 from $.75. She stated that each would pay
an additional $.25 over the current contribution and
that the taxis would receive $.50 more per ride.
Alderman Juliar seconded this motion. Mr. Levin =
emphasized that as the price has gone down for this _
service over the years, the number of complaints has -
increased and the number of requests for coupons has
decreased. He stated that at Main Street, Evanston is
three miles wide and that the cost of that three mile
trip is $4.00. Mr. Levin stated that at $2.75, there
will continue to be complaints, while at $4.00, he
believes there will be fewer complaints. Ald6iman Wold
stated that she has to be sympathetic to the City's =—
-9-
current financial situation. Alderman Rainey stated
that the Committee needs information on the average
distance that seniors ride, and also information on
the number of riders between the age of 60 and 65 which
are using coupons. The committee agreed to further
consider the price and structure of the coupon program.
0. Service Restrictions. The Advisory Board recommended
that the coupon program remain an inside Evanston
program only with service 24 hours a day, seven days
per week. The committee agreed with this recommendation.
The committee then voted 6--0 to direct staff to develop
a proposed ordinance reflecting the Committee's actions
this evening, with the understanding that the Committee
would be further considering the price and structure of
the program.
EUCHASES:
pjgvaround safety Modcations
The Committee voted 6-0 to recommend City Council approval of the
low bid from R.F. Idriss Landscaping for a total cost of $33,990.
Rgod Salt
The Committee voted 6-0 to recommend City Council approval of the
low bid from Akzo salt Co. at a unit price of 525.23 per ton, at
a total estimated cost of $72,690.
EeM Alternatives Task Force Consultant Services,
In response to Alderman Collens, Jim Suhr, chairman of the Task
Force, stated that the consultant is willing to integrate its
report with the report being prepared by the Northwest Municipal
Conference. The Committee then voted 6-0 to recommend City
Council approval of a consultant team consisting of Duncan and
Allen, Courtney & Associates, and Ditmer, Erosch, & Associates at
a cost not to exceed $30,000.
Fascia Renai,r at Fleetwood Jourdain Center
Alderman Rainey noted that the second low bid was not recommended
in this report. she emphasized that this is an Evanston firm
which has a bid of only $359 more than the low bidder. She also 5-
emphasized that this firm has done work for the City and that
there are no negative references. The committee then voted 6-0
to accept Alderman Rainey's suggestion to recommend the second
low bid from Mr. Build at a total cost of 58,684.
Elevator Maintenance Contract for Church Street Self Park z
The Committee voted 6-0 to recommend City Council approval from
the proposal from Otis Elevator in the amount $10,548. -
bi
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Traffic signal Upgrade Davis & Pj doe
The Committee voted 6-0 to recommend City Council approval of the
replacement of traffic signal cable by Wood Electrical
Construction Inc. at a total cost of $5,770.
Street Licht & Sic nal Revairs grawforgjgDDtral
The Committee voted 6-0 to recommend City Council approval of the
proposal from Wood Electrical Construction Inc. at a total cost
of $6,898.
Pocket Z73-1OB-90 Public Para in the HftjWChicago Business
District
At the request of Alderman Rainey, this matter was held over.
pocket 274-1OB-90 Resoluti.on 64R-90 Reserve Parkina for
Wheelchqjr Bound .906 Greenleaf Street
The Committee voted 6-0 to recommend City Council approval of
this resolution.
Docket ?.75-) oB-90 ol3lipance 117-0-90 Alley Vacation Darryl/Davis
In response to Alderman Paden, City Engineer James Tonkinson
stated that this alley is totally within the Active Service right
of way and has never been opened. The Committee voted 6-0 to
recommend City Council introduction of this ordinance.
Pocket 276-IOB-90 ordinance I180=90 Vacation of, Jackson Avenue
In response to Alderman Wold, Mr. Tonkinson stated that this
vacation involved a portion of parkway property but did not
involve vacation of any paved street. The Committee voted 6-0 to
recommend City Council introduction of this ordinance.
jjpcket 277-IOB-90 Ordinance I.190-90 Taxicab Fare Increase = -
The Committee voted 6-0 to recommend introduction of this
ordinance.
Docket 276-10B-90 ordinance 120-90 sale of Surplus Property
The Committee voted 6-0 to recommend City Council introduction of
this ordinance as amended to reflect the property sale date and
location and to request City Council suspension of the rules to _-
adopt this ordinance this evening.
Docket 279-1OR-90 ordinance 121-0-90 Parking Restrictions Under
Viaducts
The Committee agreed to hold over this ordinance.
Pocket 280-1OB-90 Ordinance 122-0-90. Four Wav Stop
Brown Mashinaton
The Committee voted 6-0 to recommend City Council introduction of
this ordinance. ROMP-
Docket 281-1OB-90 Ordinance 123-0-90 Exoansion of ROPB Number 4-
).400 Hartrev
The Committee voted 6-0 to recommend City Council introduction of
this ordinance.
Docket 282-10-B-90 OrdilWce 124-0-90 Prohibit Parkinq
Pittner/Greenleaf
The Committee voted 6-0 to recommend City Council introduction of
this ordinance.
There being no further business, the meeting was adjourned at
9:05 P.M.
32111--e --"2WdWAAIU'VI--
Assistant City Manager
BJZ/cw
cc: Joel M. Asprooth
City Manager
DRAFT -NOT APPROVED
Minutes of the
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of November 5, 1990
Members Present: Aldermen Collens, Esch, Juliar, Paden
and Rainey
Members Absent: Alderman Wold
Staff Present: Aiello, Barber, Casey, Edwards, Engle,
Fair, Figurelli, Jennings, Logan,
Olkowski, Rubin, Schockweiler, Shonk,
Tonkinson, volberding, Wirth and Zimmerman
Presiding Official: Alderman Collens, Chairman.
MWMARY OF ACTION:
The Meeting was called to order at 7:35 P.M.
MINUTES ,OFOCTOBER__2.2�_1 990 MEETING
Alderman Rainey requested that the discussion of_amendments to
the October 8, 1990 minutes reflect that the current City noise
ordinance does apply to the City. There being no further
comments, the Committee voted 4-0 to approve the October 22, 1990
minutes as amended.
CITY BILLS I,IST OF OCTOBER 31, 1990
Alderman Paden arrived at this time. In response to a question
from Alderman Esch, City Finance Director Robert Shonk stated
that petty cash checks were issued when expenditures are
required due to an emergency. He emphasized that the City
maintains documentation of the expenditures for auditing
purposes. Alderman Paden noted that there was an expenditure in
Account 400.29900 in the amount of $240 to North Shore Towing for
miscellaneous towing. Both Aldermen Paden and Rainey requested
information explaining this expenditure. Alderman Collens noted
that there were two expenditures in program element 1605 Library
Maintenance on page 19 for repair of garage doors. she requested
a report on both of these expenditures. In response to a request
from Alderman Collens, staff will provide a report explaining the
expenditures for the Chandler Racquetball Court repairs appearing
in account 6995.50200 on page 45. Alderman Collens stated that
she understands the authority of the pension board in authorizing
expenditures under the Policemen's Pension Fund; however, she
requested an explanation of the expenditure of $27,030.10 for
legal services charged to account 2100.42700. There being no
further questions, the Committee voted 5-0 to recommend City
Council approval of this bills list.
-2-
Resnonse to Bills List Inguirigs
The Committee voted 5-o to accept this communication. Alderman
Esch noted that the racponse concerning the building inspections
and plan reviews by Criezis raises questions over their invoice
format. She also questioned the economic feasibility of
conducting these .inspections and plan reviews on a contractual
basis. Alderman Esch requested a clarification of the billing
format, and Alderman Collens suggested that staff reissue
memoranda explaining the rationale for this contractual service.
Use of toad Salt fake Control,
Alderman Esch thanked Public Works Director Dave Barber for the
explanation of the difference between the use of salt vs. sand.
EURCHASES
FY 1991-92 _Ar)ril/1Jay Arts and Recreation Magazine Contract
F&tension
The Committee voted 5-0 to recommend approval of the one issue
extension with International Lithographers for printing and
General Printing Company for typesetting at a total estimated
cost of S17,500 as a non -bid item requiring a 2/3 majority vote.
ghanae order Ridge Avenue Water Main
In response to Alderman Rainey, City Engineer James Tonkinson
clarified that this project involved the installation of new curb
along the West side of Ridge Avenue. The Committee then voted
5-0 to recommend City council approval for the proposal from
Abbott Contractors, Inc. for a total cost of S511013.50 as a non -
bid item requiring a 2/3 majority vote.
FY 1991-92 Police vebj,cle Purchases
In response to Alderman Rainey, staff explained that the 1991-92
Budget would reflect these purchases if approved by City Council
this evening. Alderman Rainey noted that there are additional
expenditures for Police cars such as light bars and sirens, and
emphasized the need for staff to provide the full cost of these
vehicle purchases. The committee then voted 5-0 to recommend
City Council approval of the utilization of the State contract
for the purchase of 16 Police vehicles from Lisle Chevrolet, Inc.
at a total cost of $186,678.24 as a non -bid item requiring a 2/3
majority vote.
R_
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COMQost Facility maintenance
The Committee voted 5-0 to recommend City Council approval of the
low bid from Land and Lakes Yard Waste Reclamation, Inc. for a
total cost of $16,400.
Engineerina services for. Sherman AvQDue Par ina Garaae
The Committee voted 5-0 to recommend City Council approval of the
proposal from Desman nrinociates at a total estimated fee of
$5,000.
Tr in StationLan scaoe Maintenance
Alderman Rainey stated that she is impressed with the list of
train station sites scheduled to receive this maintenance
service. she stated that the CTA property adjacent to the bridge
where Asbury Avenue crosses over the Skokie Swift tracks is a
constant source of complaints and requested this area be added to
the contract. Director of Parks, Recreation and Forestry Donald
Wirth stated that the City can negotiate with the vendor to
include this area under the contract. Alderman Rainey stated
there is also a very small space under the CTA viaduct at Mulford
which needs attention. Mr. Wirth stated that this area can also
be incorporated into the proposed contract through a change
order. The Committee then voted 5-0 to concur with Alderman
Rainey's suggestions to add these two areas and to recommend City
Council approval of the low bid from Nature's Perspective
landscaping for a total cost of $27,570.
Hiah Volume Cooier for Civic Center
Alderman Rainey stated that this is the kind of purchase report
and analysis that she likes to see, especially on a purchase of
this magnitude. The Committee then voted 5-0 to recommend City
Council approval of the proposal from Xerox Corporation for a
total cost of $133,200 as a non -bid item requiring a 2/3 majority
vote.
Value Enqjne9Zjna for Long -Range Sewer Proiects
It was noted that this consulting service is required by the
State due to the city's receipt of Illinois Environmental
Protection Agency Funds. In response to Alderman Collens, Mr.
Barber stated that this firm will satisfy the state requirements. _-
Alderman Rainey questioned the number of person hours involved in _
this study. Mr. Barber stated that it is estimated that the
Value Engineering study will take five days and will probably
involve three City staff and two consultant staff. In response
to the Committee, Mr. Barber stated that Value Engineering would
probably be more useful on a project such as the Library or the
construction of the Transportation Center. He emphasized that
-4-
the latter two projects involve more construction alternatives.
Mr. Barber emphasized that Value Engineering is required by the
state for this sewer project and that it will provide support for
the City's project from nn independent source. The Committee
then voted 5-0 to reeommcand City Council approval of the proposal
from Howard Ellegant Associates in the amount of $13,338.
Congultant for. Greenbav RQaL..Prolect
The Committee voted 5-0 to recommend City Council approval of the
proposal from Teng and Associates in the amount of $55,826.22.
Docket 283=11L-90 nnrary Closure of Dartmouth Place
The Committee voted 5-0 to recommend City Council approval of
this street closure.
=ket 284-11A-90 Use of Air Rights Revenue in FY 1991-92 Budget,
The Committee voted 5-0 to recommend that the City Council
allocate $1,497,637.12 in proceeds from the sale of air rights at
Church Street and Chicago Avenue to the General Fund in FY 1991-
92 to reduce the General Fund expenditure/revenue imbalance.
Docket 285-11A-90 Once ner Week Refuse Collection and City
Q211ectiop of Recvclables
Alderman Collens noted that several Aldermen have requested a
special meeting of the Committee to more fully discuss this
proposal. She suggested a special meeting be scheduled for 7:30
P.M. on Monday, November 12 for the purpose of discussing this
topic. The Committee agreed to schedule this meeting as
proposed. Alderman Rainey requested that staff provide an
estimate of the cost of contractual collection of yard waste and
also prepare an estimate of the cost of privatization of the
entire residential refuse collection program based on once -per -
week collection and twice -per -week collection.
pocket 273-10B-90 Public Parking in the Main/Chicago Business
District
Alderman Collens noted that the City Manager is looking for
direction in negotiating the terms of the lease for 30 public
parking spaces located behind 706 and 714 Main street. Alderman
Rainey stated that if the City rents these spaces for the amount
of the property owners' property taxes, as suggested by the
property owners, then the City would pay a total of approximately
$12,000 and receive revenue from the parking meters of
approximately $7,000. She noted that the parking system would
W
M-
-5-
then be subsidizing these lots in the amount of approximately
$5,000, In response to Alderman Collens, City Traffic Engineer
David Jennings stated that the City has not subsidized public
parking in a similar fashion as being considered on Main street.
However, he emphasized that at Chicago and Dempster, the City did
subsidize public parking in the amount of approximately $15,000
per year for a period of time. In response to Alderman Rainey,
Mr. Jennings stated that the cast portion of this parking lot is
set aside for private parking and is not leased by the City. He
stated the central part is public parking owned by the bakery and
the western portion of the lot is owned by Good's and is also
public parking. The total parking owned by the bakery and Good's
includes 30 public spaces and a small number of spaces reserved
for the owners. He stated that this proposed lease would be
between the City and the owners of the bakery and the owner of
Good's. He noted that all but four of the 30 public parking
spaces are for two hours. Alderman Collens stated that if
portions of the leased lot are not available for public parking,
the City should negotiate the subsidy downward based on the
amount of public parking in the lot. She suggested that
something less than 512,000 would be appropriate. Alderman Esch
stated that there is already a dearth of parking on Main Street.
Alderman Collens stated that she agreed and that she was not
attempting to eliminate public parking. The Committee then voted
5-0 to direct staff to negotiate a lease with the owners of the
public parking spaces based on their property tax and the amount
of public parking, with the goal of a lease amount of less than
$12,000.
pocket 279-10A-90 Ordinance 121-0-90 ParkjDa Rester ctions ujl4
yjaducts
The Committee voted 5-0 to recommend City Council introduction of
this ordinance.
pocket 286-108-90 Ordinance 126-0-90 Senior Citizen Taxicab
jiandicavDed Subsidiged Couoon Proqram
The Committee called on Jerry Hill, a cab driver for Norshore
Taxi, who stated that the City's study of average trip length
underestimated the cost of cab rides. He emphasized that the
current proposal for the senior subsidy program is asking the cab
drivers to subsidize rides by senior citizens. James Fuller,
another representative of the taxicab drivers, stated the City's
study used the wrong time of day for determining the time length
of trips. He emphasized that the City's proposed program
requires a large subsidy from the cab drivers and suggested the
City consider the use of a Dial -a -Ride program similar to
skokie's. Mr. Hill emphasized that whatever price is on the
meter should be what the driver receives. Sandy Campbell, a
representative of Better Taxi, stated that the drivers need to be
treated fairly because of their costs. She emphasized that the -
proposed fare of $2.75 does not cover their costs. Mike Decker, --
-6 -
a representative of Norshore Taxi, emphasized that a cab costs
approximately $2,500 a year to maintain, and insurance costs
approximately 53,500 per year. He noted that the fare had been
$3.50 at least four years ago. Albert Drury, another
representative of Better Taxi, stated that he agrees with the
other comments made by taxi drivers, and emphasized that a cab
ride from Howard street to Wilmette is at least $6.30.
Alderman Rainey emphasized to the cab drivers that the Committee
had carefully studied this matter for period of time. She stated
her belief that the community should not ask the cab companies to
subsidize rides for senior citizens. She suggested that the
solution would be for the City to issue coupons valued at 51.00
which are turned over to the cab driver by the senior citizens.
She stated that the driver should then charge whatever is on the
meter. Alderman Rainey emphasized that the real benefit of this
proposal would be for the drivers who should not have to
subsidize the senior citizens. City Collector Patrick Casey
stated that this type of progam is manageable and emphasized that
the City would need to develop a system for monitoring and
managing this type of program.
Jane Volberding, Director of the Commission on Aging, urged the
Committee to not place a limit on the number of coupons issued to
each senior citizen. Alderman Collens suggested that Alderman
Rainey's proposal represents a fundamental change in the program.
She asked that the Taxicab Advisory Board, Commission on Aging,
and City Collector's office, prepare comments for the Committee
concerning this proposal. Alderman Collens also stated that she
does not wish to establish a program which is overwhelmingly
expensive and suggested the possibility of implementing the
program on a six-month trial period. The Committee agreed to
hold over this matter for further consideration.
Docket 287-1OB-90 Ordinance 127-0-90 Snow Rectulation
Alderman Collens asked how the proposed changes will address
problems identified during the February 1990 snow emergency.
Public works Director Dave Barber stated that last February, the
City's snow removal operation was slowed down by the time
required for toeing cars. He emphasized that during a snow
emergency, the City is most concerned about getting cars
relocated to allow for plowing. Mr. Barber stated that the
intention of one of the proposed operational changes is to reduce
the amount of time involved in towing in order to increase the
amount of time available for plowing. Mr. Barber also stated
that the proposed ordinance before the Committee this evening
does not address operational issues for the snow program but
rather cleans up language concerning the definition of a snow
emergency and the cost of a tow during a snow removal operation.
-7-
In response to Alderman Collens, Mr. Barber stated that under
this proposed program, towed vehicles would not be returned to
their original location but would rather be relocated within two
to three blocks of their original location. He stated that by
not having to tow cars to the snow tow lot, a tow truck would be
able to tow approximately four cars per hour instead of two.
Alderman Rainey stated that residents are getting used to the
current snow removal program. She suggested that to issue another
change would create confusion. She emphasized that people now
know where their car has been towed if it is towed during a snow
removal operation. She suggested that the City needs to think
long and hard before making any changes in the program. In
response to Alderman Esch, Mr. Barber stated that in the prior
year there was a misunderstanding over the fees charged for
towing, and that the police department did not charge some car
owners for towing when the vehicle was relocated rather than
towed to the snow lot. Alderman Rainey stated that she does not
have problems with the proposed ordinance under consideration but
does believe that there is a need to further discuss the
operational issues. The Committee voted 5-0 to recommend City
Council introduction of this ordinance, with the understanding
that the operational issues will be discussed further in the
future. Alderman Esch also suggested that there is a need to
consider the redesignation of snow routes in neighborhoods
adjacent to schools. Alderman Rainey stated that a chronic
complaint involves plowing in of driveways and suggested there
has got to be a way to address this problem. Mr. Barber stated
that he is aware of other communities in which fraternities and
the local Commission on Aging have developed programs whereby
fraternity members assist senior citizens in clearing their
driveways. The Committee directed Mr. Barber to consider
approaches to this problem.
Docket 288-10B-90 Ordinance 128-0-90 Traffic Safetv Imvrovements
,Uilburn/orrinalon
The Committee voted 5-0 to recommend City Council introduction of
this ordinance. Assistant City Manager Bruce Zimmerman noted
that staff had received a letter this afternoon from a resident
of the 600 block of Milburn expressing concern over the parking
on this street. He noted that this letter was distributed to the
City Council in their packets this evening.
Docket 289-11A-90 Ordinance 129-0-90 Loadinv Zoge Simpson/Jackson
The Committee voted 5-0 to recommend City Council introduction of
this ordinance.
E
-8-
ZIMS PREVTOUSLY CONSID =
Docket 275-JOB-90 Oingnce 117-0-90 al ev Vacation Darrow/Davis
This ordinance was transmitted to City Council for adoption.
Packet 275-10B-90 Otdindnce U 8-0-90 Vacatiion of Jackson Avenue
This ordinance was transmitted to City Council for adoption.
Docket 277-10B-90 ordinance 119-0-90 Taxicab Fare Increase
This ordinance was transmitted to City Council for adoption.
Docket 280--10B-90 Ordinance 122-0-90 Four-Wav Stop
Brown/Washington,
This ordinance was transmitted to City Council for adoption.
=Q et 281-1OB-90 Ordinance 123-0-90 Exoansjon of ROPD No. 4 1400
Hartrev
This ordinance was transmitted to City Council for adoption.
Docket 282-10B -90 Ordinance 124-0-90 Prohibit Parking
Pitner/Greenleaf
This ordinance was transmitted to City Council for adoption.
There being no further business, this meeting was adjourned at
9:00 P.M.
Assistant City Manager
BZ/cw
cc: Joel M. Asprooth, City Manager
DRAFT -- NOT APPROVED
Minutes of the
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of November 12, 1990
Members Present: Aldermen Wold, Esch, Rainey & Paden
Members Absent: Aldermen Collens and Juliar
Others Present: Mayor Barr and Aldermen Brady, Feldman,
Lanyon, Morton, Rudy, Warshaw, Washington,
& Wollin
staff Present: Adamus, Barber, Edwards, Roethle, Rubin,
and Zimmerman
Presiding official: Alderman Wold, chairman
SUMMARY OF ACTION:
The Meeting was called to order at 7:35 P.M.
Alderman Wold suggested that the meeting begin with questions
from Aldermen, followed by comments from residents in attendance
at tonight's meeting. she stated that the purpose of this
meeting was to discuss the proposal to implement once -per -week
refuse collection effective !March 1, 1991 and to discuss the
implementation of the collection of household reeyclables by city
crews effective July 1, 1991. Alderman Warshaw suggested that if
the City reduces collection frequency, the City Council should
consider lowering the price of the yard waste bags from $.8o to
either S.40 or $.50. she also questioned the impact of once -a -
week collection on rodents. Public Works Director Dave Barber
stated that the $.80 price per bag is lour relative to many other
communities and emphasized that at that. price the City is already
subs'dizing the refuse collection program more than many other
communities. In response to Alderman .told, Mr. Barber suggested
that staff can explore different approaches for providing low-
income residents with the yard ;caste bags. in regards to
rodents, Mr. Barber stated that there is refuse placed along City
alleys almost every day of the week. He suggested that as long
as refuse is properly contained, the reduction of refuse
collection to once -per -week should not significantly increase
problems with rodents. 'Mr. Barber also stated that the use of 90
gallon rollout containers currently being used on a trial basis
in certain areas of the City is a desirable approach to
containing one entire week's accumulation of refuse.
-2-
The Committee clarified that it was its general consensus
that the collection of refuse at condominiums would remain under
contract during 1991. Alderman Esch noted that those residents
currently receiving refuse collection on Monday and Thursday
receive only once -per -week collection when holidays fall on
Mondays. In response to Alderman Morton, Mr. Barber stated that
when holidays fall on Monday, that collection day is missed and
the City does not utilize overtime to make up for the missed
collection day. In response to Alderman Morton, Mr. Barber also
clarified that the current City charge .for recyclable collection
service is S1.00 per month. He stated that the actual net cost
of the recyclable collection grogram as projected for 1991-92 is
$1.57 per unit per month. He emphasized that the revenue for
recyclable materials has declined significantly. Mr. Barber
stated that the collection of recylables is a very time-consuming
process due to the need to separate materials. He stated that
the staff is exploring the use of different vehicles and
processing alternatives in order to reduce the time required for
recylable collections. Alderman Morton stated her belief that
something needs to be done to improve the aesthetics of the
community. She stated that the placement of yard waste bags,
recylable containers, and refuse containers at the curb is not
desirable. In response to Alderman ?Morton, Mr. Barber stated
that staff's proposal includes one 2-man crew operating four days
a week to empty solar baskets and respond to calls for special
pickups.
Alderman Wollin stated that she is delighted to see that City
personnel can be used for the recyclable collection program. she
stated that there is a need for intense training for collection
crews to emphasize the importance of refuse and recyclable _
collection. She stated her belie_` that e:.=layees are critical to the success of this program. Alderman Rainey stated that the
rollout containers are an important ingredient to going to once -
per -week collection service. She emphasized that she doesn't
want citizens buying additional refuse containers that :would be
required for once -a -week collection ii the City chooses to
utilize the 90-gallon rollout containers. A lderm.an 'Hokin
questioned whether curbside collection :•,ould provide a more �=
efficient service. Mr. Barber stated that currently 35 s to 45a
of the City receives curbside refuse collection. He stated that
it is his intention to keep recyclable collection at the same
location where refuse is currently collected. He believes this
will reduce the number of missed collections and will also assist
in standardizing route:. He also stated that curbside collection
of recyclables would pose safety problems for crews and also
would impede traffic. In response to alderman ,.lollin, Mr.
Barber stated that 2,500 recyclable containers were replaced
during the first year for a variety of reasons. Alderman Wollin Olt
-3--
suggested that council consider a $5.00 fee for repetitive
replacements. She staked that the first replacement of a
container should be free but emphasized her belief that the city
cannot continue to afford continually giving out recyclable
containers. Alderman Wold stated that; Alderman Wollin's
suggestion could pose a problem if someone refuses to pay for the
replacement container.
In response to question:: from Alderman War;hington, Mr. Barber
discussed the savings for Fr 1991--92 and future years as
presented in the memorandum dated 14ovember 9, 1990. Mr. Barber
explained that the city currently uses 14 collection routes for
refuse and operates seven refuse routes per day. He stated that
system requires 35 employees on the street and that the
utilization of sick time and vacations by employees can impact on
route coverage. He stated that currently the city is using
Wednesday and Saturday collection of yard waste for a period of
four to five weeks when leaf volumes are highest. Mr. Barber
explained that under his proposed plan, the City would need nine
fewer refuse collection personnel if the City uses once -per -week
collection. He stated that eight of these, personnel could be
utilized for recyclable collection if the City assumes that
service. He stated that the proposal would result in the
elimination of one position but would not result in a job loss
for anyone because of a current vacancy in the department. tbr.
Barber noted that the City sold approximately 155,000 bags to
stores during the current year and that the current bid price for
yard :caste bags will be in effect for two years. Mr. Barber
stated that unfortunately some residents have purchased the wrong
bags for collection of yard waste. He stated that the City has
attempted to emphasize the i7mortance of using City of Evanston
yard waste bags.
Alderman Wold stated that she has observed more people raking
leaves to the curb this year. Mr. Barber stated that there was
expected to be some amount of leaves raked to the curb this year
due to the city's use of yard waste bags. He stated that there
has also been some yard rite dumped in parks throughout the
summer. He noted that the purchase of a second leaf loader by
the City has helped reduce the problems of leaves being placed
along the curbs. He noted that the City has always picked up
significant volumes of leaves collected from the curbs but noted
that curbside parking presents a real problem for leaf
collection. Alderman Paden emphasized the need to address the
problem of leaves being ra';ed into the driving lanes due to their
impact on safety.
--4-
Alderman Rainey noted that she believes there is no way that
residents' current refuse containers can hold an entire week's
accumulation of garbage. She emphasized her belief that the
rollout container is the key to once -per -week collection. she
stated that she does not believe the citizens should absorb the
cost of the rollout container and requested that staff look for
alternatives for city financing of the rollout containers. She
suggested one approach would be to treat the purchase of
containers as a capital expenditure under a bond issue. Idr.
Barber noted that the City would be required to purchase 15,000
to 16,000 rollout containers plus tipper mechanisms .for refuse
collection vehicles. He stated that the cost of these purchases
would be approximately S850,000 and that it would require
approximately four months to distribute the containers. He
emphasized that additional time would be required for the
delivery of the containers by the vendor to the City. Mr. Barber
stated that additional rollout containers can be used for yard
waste and can be marked with a different colored lid than those
used for refuse. it was noted that the 90--gallon container
costs in the range of $50 and that a 65-gallon container costs
about S5.00 less. The anticipated life span of these containers
is 10 years. Alderman Rainey emphasized her interest in looking
at capital financing or the use of expenditure savings to fund
these containers. She is not interested in an extra monthly,
charge to citizens to fund the purchase of the containers. She
stressed that it is not fair to present a reduction in garbage
collection frequency and add an additional charge for the
purchase of containers. She suggested that perhaps the
containers can be financed over a 10 year period since they have
a 10 year life span. Alderman Warshaw stated that she agrees
with Alderman Rainey's comments regarding a fee for the containers. In response to Alder ;an Ilarshaw, Mr. Barber stated
that the City currently has no mechanism for collecting leaves
from alleys.
Alderman Feldman stated that it is obvious that neople may not be
bagging yard waste and leaves because of the S.80 price. He
stated that some residents recxuire up to 20 bags for yard :•taste -
and that is a significant cost'. He emphasized the importance of �_
considering reducing or eliminating the price for the bags. In
response to Alderman Feldman, Mr. Barber stated that the City's
cost for purchasing bags is currently 29.4 cents. Mr. Barber
noted that reducing the price of the bags to 40 cents would
reduce City revenues by approximately S100,000 based on the
current level of bag purchases. Mr. Feldman suggested the need _
to be sensitive to residents' views of the importance of twice -
per -week refuse collection and the need to look at the price of the bags. alderman Nollin emphasized that use of composting and _=
other approaches can eliminate the need for yard waste bags.
7A
--5-
Alderman Brady stated that she believes there is a potential for
the City to develop an exciting program and that the rollout
container offers a wonderful alternative. She requested that the
inclusion of cardboard and plastic recycling be considered and
emphasized the importance of reaching a decision on the container
prior to reaching a final decision on once -per -week refuse
collection. Alderman Brady suggested that in the future the
Committee return to the consideration of the current contractual
condominium refuse collection program. Superintendent of
Sanitation Zeltee Edwards emphasized the need for the community
to recognize that the goal of the state legislation concerning
refuse collection is to change the ways people dispose of garbage
and yard waste. Alderman Wold emphasized the need for community
education programs concerning refuse disposal..
In response to Alderman Rudy Mr. Barber stated that the D
dimensions of the rollout container are about 3-1/2 ft in height
and 30 inches square. Mr. Barber stated that squirrels can pose
a problem for these containers. Mr. Edwards noted that 2 of the
300 containers currently utilized in the pilot program have
required replacement due to squirrels chewing on the containers.
Mr. Barber noted that Evanston households average approximately
73 pounds of refuse per twpek. He stated that 47 to 50 pounds of
this refuse is garbage, with the balance being yard waste or
recyclable materials.
Alderman Esch questioned whether local merchants have to store
significant amounts of the yard waste bags during the :winter
months. Mr. Barber stated that stores have been buying the bags
in smaller volumes so as to not create large stocks of the bags
in their stores. Alderman Esch stated her belief in the
importance of community education. She also questioned how the
volume of brush and branches will be handled in the future.
Mr. Barber noted that the collection `aclllty for yard ,caste
cannot handle either brush or branches that are ara_Dned in twine
or wire. He emphasized that these are restrictions nosed on the
City by those facilities receiving the materials.
Alderman Morton questioned :whether the Committee is nrep`red this
evening to reach a decision on not charging citizens for the -_
rollout containers. Alderman ,m
told suggested that the Comittee _=
would need to consider alternative Means of financing prior to
reaching a final decision. In response to a question from
Alderman Feldman, .-ir. Barber stated that Sanitation personnel do
use a green sticker to notify residents when yard ;,caste or refuse
is improperly packaged. Mr. Barber emphasized that loose piles
of branches can pose a safety problem to collection crews.
Alderman Warshaw stated that she appreciated the comments of Mr.
Edwards but stated her belief that the 80 cent price per yard
waste bag discourages people from properly bagging their yard
waste.
■Mm
Alderman Wold stated that based on the comments of Aldermen this
evening, there appears to be a sense that the rollout containers
are closely tied to whether the city should implement a once -per -
week collection. Alderman Rainey stated that she views the
purchase of rollout containers as a major city-wide capital
expenditure of a product with a ten year life span. She stated
that for that reason :he does not runt to see a direct charge to
residents for the containers. It was the Committee's consensus
to direct staff to continue its evaluation of once -per -week
refuse collection as well as to evaluate the use of rollout
containers to be purchased by the City for this program. air.
Barber stated that he can return to the Committee on December to
with additional information.
The Committee then recognized a number of citizens in attendance
this evening who wished to address the Committee.
Bea Danielson --- 'Ms. Danielson expressed her concern that the
City had not picked up branches at her address for two :reeks,
even after she had cut the branches down in size. ifs. Danielson
also stated her opposition to the City assuming the=r,;!cycling
collection program.
William Morbin --- he speaker identified himself as a driver for
Active services and compared City and contractual expenditures
for the recycling collection program. in response to his
comments, the Committee clarified that the collection of
condominium r ecyclables would also be undertaken by City crews.
Mr. Barber emphasized that none A the City's proposals have
meant to reflect a negative perception of Active services.
Alderman Rainey asked that staff clarify its projections for
future personnel costs both on a contractual and city —,ride basis
for recyclable collection. This comparison should include all
city costs associated with recyclable collection and all
contractor costs.
Charlotte amahandro --- Ms. Trahandro stated her belief that the
size of the rollout container is absurd. in response to her
questions, ?1r. Earber stated that the compost facility at James
Park: has operated well end produced a usable product. He stated
that all compass frog'. last year has been given away. Ms.
Amahandro offered the assistance of Keep Evanston Beautiful
toward the City's efforts to provide increased education
concerning refuse collection and recycling.
-7-
John Hardy -- Alderman Wold clarified for the speaker that under
the proposed once -a -week collection program refuse would be
collected on Monday and Tuesday, Thursday and Friday. Mr. Barber
explained that wore there to be a holiday on the collection day,
that the collection would be postponed just one day. The speaker
encouraged the City to utilize a neutral color for the rollout
containers if it decides to purchase such containers.
There being no further business, the meeting was adjourned at
9:30 F.M.
Acting City Manager
BZ/cw
i
MINUTES OF THE
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of November 19. 1990
numbers Present: Alderman Wold, Collens, Rainey, Juliar, Esch and Paden
Members Absent: None
Staff Present: Adamus, Aiello, Barber, Berkowsky, Casey, Edwards,
Engel, Fair, Figurelli. Jennings, C. Johnson, D.
Johnson, Olkowski, Roethle, Schockweilec, Shonk,
Tonkinson. Wirth. Wright, and Zimmerman
Presiding Official: Alderman Wold
Summary of Action:
The Meeting was called to order at 7:36 P.M.
Minutes of November 5, 1990 Meeting
The Committee voted unanimously to approve the minutes of the November 5,
1990 meeting.
City Bills List of November 15, 1990
Alderman Rainey commented that the petty cash fund reimbursements to the
Recreation Department appeared high and requested further documentation of
major expenditures from the fund. There being no further questions, the
Committee unanimously recommended approval of the November 15, 1990 City
Bills List.
COMMUNICATIONS:
Response to Bills List Inquiries
Alderman Collens requested additional information regarding payment to legal,
counsel by the Police Pension Board (i.e. period of service, hours worked,
etc.). Finance Director Robert Shonk stated that there might be some
difficulty in obtaining this information from the Board. Alderman Rainey
asked for a legal opinion as to whether the Committee could request such
documentation under the Freedom of Information Act. The Committee then
voted 6-0 to accept the communication.
Fire Department Monthly Report - October, 1990
The Committee voted unanimously to accept the report.
Alderman Paden arrived at this time.
Emergency Purchase - Forestry Jeep.
The Committee voted 6-0 to accept the emergency purchase.
r
A and PW Committee Minutes, November 19, 1990
Page -2-
Insurance Consultant Report
Aldermen Rainoy and cold expressed concern regarding the fact that the
Consultant's ff"Povt gave a perception of City Council irresponsibility
pertaining to the funding of risk. They asked that staff follow up with a
report outlining the City's risk management philosophy (i.e. why current
funding practices are utilized and the appropriateness of such funding
practices). The Committee then voted 6-0 to accept the Report.
PURCHASES:
Fiscal Year 1991-92 Parking Lot Landscape Maintenence
The Committee voted 6-0 to recommend approval for the low bid from Nature's
Perspective at a total cost of $19,475.00.
Bar Code Printer/Scanner
In response to a question from Alderman Collens, Water and Sewer
Superintendent Richard Figurelli and Assistant Finance Director David
Johnson clarified that communications to City Council during the NI Gas
meter reading deliberations indicated the need for a bar code scanner. The
necessary funding for its purchase ($5,000) were subsequently budgeted in
the Water Fund. Funds required for the purchase of a compatible printer are
avialable in the General Fund Finance Department capital outlay
appropriation. The Committee voted 6-0 to recommend approval for the
proposal from Peak Technologies at a total cost of $17,223.00.
Disk Drive for ?Bain Computer
The Committee voted 6-0 to recommend approval for the proposal from Wang
Laboratories, Inc., at a total cost of $12,990.60.
Greenleaf Street Outlet Sewer Replacement
The Committee voted 6-0 to recommend the second low bid from Vincent DiVito,
Inc., at a total cost of $78,285.00.
Anti -Graffiti Coating for Sherman Avenue Garage
Alderman Collens requested clarification of the scope of work to be
performed through this Contract. Traffic Engineer David Jennings indicated
that wort: would address two areas: interior staircases would be stripped of
graffiti, painted, and coated with an anti -graffiti film; exterior surfaces
succeptible to graffiti would be stripped and coated With a clear
anti -graffiti film. The Committee then voted 6-0 to recommend approval for
the proposal from Fortified Systems and Services at a total cost of
$19,325.00.
ITEMS FOR CONSIDERATION:
Docket 285-11A-90 Once Per Weer Refuse Collection and City Collection of
Recyclables
This item was held over to the December 10, 1990 meeting.
Docket 286-1OB-90 Ordinance 126-0-90 Senior Citizen Taxicab/Handicapped
Subsidized Program
This item was held over to the December 10, 1990 meeting.
A and PW Committee Minutes, November 19, 1990
PaKe -3-
Docket 298-IID-90 Snow Program Operational Issues
Alderman Wold asked how the proposed program would be publicized. Public
Works Director David Barber stated that notice would be placed In the
Evanston Review and on Cable Television. Ile added that it was too late for
the current highlights but the next newsletter would be utilized, hopefully
before a major unow storm. Alderman Rainey expressed concern regarding the
pousibility of re -located cars taking parking spaces from residents who have
properly moved their own vehicles. Mr. Barber stated that he hoped
sufficient spaco would remain for those individuals who obeyed the snow
regulations. Ile said his main concern was dealing with the approximately
900 cars that nc►oded to be moved for snow removal and that the proposal
under consideration is in response to problems incurred during the storm
last February. Alderman Wold stated that she would have no problem with the
new plan if she could be assured that the Police Department would be able to
direct owners to their vehicles. Mr. Barber indicated that there have been
several meetings with the Police Department to address this issue and that
staff education was a major component of the proposed program's success.
Alderman Esch asked if there was a general information number for a recorded
message regarding snow emergencies and the status of snow removal
operations. Mr. Barber responded that 328-0222 is the general information
number and the Police Department (866-5000) would be the number to call
pursuant to a tow. In addition, snow emergency status is broadcast on
several area radio stations. Alderman Rainey stated concern regarding the:
number of phone liners available at the Police Department to answer questions
from owners of towed vehicles. She suggested an all out campaign to Educate
the public on how to conform to the existing snow removal regulations. Mr.
Barber responded that previous public education has been ignored by some
citizens. Alderman Collens suggested a City-wide mailing describing the new
program. Mr. Barber said that proposed salary savings could be utilized to
pay for such a distribution. In response to Alderman Rainey, Mr. Dauber
stated that relocation would also be utilized for special postings.
Alderman Esch asked if the police would continue loudspeaker announcements
of tow operations. Mr. Barber indicated that this practice would stay in
place. Alderman Esch also asked about the efficiency of weather forecasting
by Murray and Trettel. Mr. Barber stated that they have been fairly
accurate and that staff utilizes forecasting information. Streets
Superintendent Thomas Olkowski added that during the storm last February, a
snow ban was broadcast 14 hours prior to the commencement of towing and
there was still a large number of cars to be towed. Alderman Rainey asked
why is was necessary to man the storage lot 24 hours per day. Staff
indicated that this was done to prevent people from retrieving vehicles
without releases and to reduce the City's liability exposures. Alderman
Rainey stated that she could not support the recommended changes and felt
they were an over response to last year's difficulties. Mr. Barber advised
the Committee that the storage lot will be available this year but future
availablity is uncertain. Alderman Wold emphasized the importance of
training and education during the transition period toward the new program.
The Committee then voted 5-1 (Alderman Rainey voting nay) to recommend City
Council approval for the Relocation Plan.
A and PU Committee Minutes. November 19, 1990
Page -4-
Docket 299-1.1B-90 Resolution 68-R-90 Tax Abatement of series 1980 General
Obligation Bonds
In response to Alderman Collens, Finance Director Robert Shonk stated that
the total of the proposed abatements was $4,430,000. The Committee
unanimously recommended City Council approval of Resolution 68-R-90.
Docket 300-11B-90 Resolut.i.on 69-R-90 Tax Abatement of Series 1981-A
General obligation Bonds
The Committee unanimously recommended City Council approval of Resolution
69-R-90.
Docket 301-11B-90 Resolution 70-R-90 Tax Abatement of Series 1981-B
General Obligation Bonds
The Committee unanimously recommended City Council approval of Resolution
70-R-90.
Docket 302-111B-90 Resolution 71-R-90 Tax Abatement of Series 1982 General
Obligation Bonds
The Committee unanimously recommended City Council approval of Resolution
71-R-90.
Docket 303-11B-90 Resolution 72-R-90 Tax Abatement of Series 1983 General
Obligation Bonds
The Committee unanimously recommended City Council approval of Resolution
72-R-90.
Docket 304-11B-90 Resolution 73-R-90 Tax Abatement of Series 1986 General
Obligation Bonds
the Committee unanimously recommended City Council approval of Resolution
73-R-90.
Docket 305-11B-90 Resolution 74-R-90 Tax Abatement of Series 1987 General
Obligation Bonds
The Committee unanimously recommended City Council approval of Resolution
74-R-90.
Docket 306-11B-90 Resolution 75-R-90 Tax Abatement of Series 1990 General
Obligation Bonds
The Committee unanimously recommended City Council approval of Resolution
75-R-90.
Docket 307-11B-90 Resolution 76-R-90 Lease Renewal - Congressman Yates
The Committee unanimously recommended City Council approval of Resolution
76-R-90.
Docket 308-11B-90 Resolution 77-R-90 Lease Renewal - Township Offices
The Committee unanimously recommended City Council approval of Resolution
77-R-90.
Docket 309-11B-90 Ordinance 130-0-90 Sale of Surplus Library Computer
Equipment
The Committee voted 6-0 to recommend introduction of Ordinance 130-0-90.
A and PN Committee Minutes, November 19, 1990
Page -5-
ITEMS PREVIOUSLY CONSIDERED:
Docket 279-10B-90 Ordinance 121-0-90 Parting Restrictions Under Viaducts
This Ordinance was transmitted to the City Council for adoption.
Docket 287-1OB-90 Ordinance 127-0-90 Snow Regulations
This Ordinance was transmitted to the City Council foe adoption.
Docket 288-10B-90 Ordinance 127-0-90 Traffic Safety Improvements
Hilburn/Orrington
This Ordinance was transmitted to the City Council for adoption.
Docket 289-11A-90 Ordinance 129-0-90 Londing Zone at Simpson/Jackson
This Ordinance was transmitted to the City Council for adoption.
Alderman Rainey reminded the Committee that the Audit Sub -Committee Would be
meeting at 7:00 P.M. on December 10, 1990.
There being no further business the meeting was adjourned at 8:35 P.M.
Christopher` Johnson
Director of Safety and Risk Management
Members Present:
Members Absent:
Staff Present:
MINUTES OF THE
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of December 10, 1990
Alderman Wolo Rainey, Juliar, Esch and Paden
Collens
Adamus, Aiello, Barber, Borys, Edwards, Engel, Ersler,
Fair, Figurelli, Jacobi, Jennings, C. Johnson, Larson,
Olkowski, Shank, Tonkinoon, Wirth, Witt, and Zimmerman
Presiding Official: Alderman Wold
Summary of Action:
The Meeting was called to order at 7:34 P.M.
Minutes of November 12. 1990 Meetinr
The Committee voted 5-0 to approve the minutes as submitted.
Minutes of November 19, 1990 Neetin5
The Committee voted 5-0 to approve the minutes as submitted.
City Bills of December 6. 1990
Alderman Rainey asked for a report on mobile radios used by the Police
Department. She also asked for a Boot Program update and for further
explanation regarding the entry "Lock Dish" under Fire Department account
510.31200. Alderman Wold requested additional information pertaining to
investigative services performed by the Interfaith Housing Center for the
Human Relations Commission.
There being no further questions, the Committee unanimously recommended
approval of the December 6, 1990 City Bills List.
COMMUNICATIONS:
Response to Bills List Inauiries
Alderman Rainey and Alderman Wold requested intervention by the Law Department
to obtain additional information from the Police Pension Board. Finance
Director Shonk responded that staff would follow up as directed.
Alderman Rainey stated that the response from the Recreation Department was
adequate but expressed concern over the fact that expenditures totalling
$17,000 were made through the imprest fund. She indicated that some further
discussion of the Recreation Department's policies would be destreable at a
future date.
The Committee then voted 5-0 to accept the communication.
Animal Shelter Dog Run
Alderman Rainey stated that the CARE representatives had made generous
concessions and she recommended approval of the recommedation. The Committee
voted 5-0 to accept the proposal as recommended.
A & PW Committee Moeting Minutes - December 10, 1990
Page -2-
Emergency Purchase - Ridgeway Avenue Sewer Renairs
After Alderman Wold verified with staff that the Ridgeway residents had been
notified of the work to be performed the Committee voted 5-0 to accept the
communication.
Subsidized Coupon Program
The Committee accepted this communication without comment.
PURCHASES:
Demolition of 1028 Emerson
The Committee voted 4-1 (Alderman Paden voting nay) to recommend City Council
approval for the low bid from U.S. Dismantlement Co. at a total cost of
$13,980.00.
Louvers for Church/Chicago Parking Garage
The Committee voted unanimously to recommend City Council approval for the
proposal from Breuer Metal Graftsmen, Inc. at a total cost of $42,320.00.
Civic Center South Elevator Controls
Alderman Rainey asked Direcor of Building Operations Rubin to confirm that
this work Would complete all mechanical phases of the elevator project. Once
such verification was made the Committee voted 5-0 to recommend City Council
approval for the proposal from Dover Elevator at a total cost of $6,700.00.
Police Department Cell Block Plumbing Fixtures
Alderman Rainey asked if bids had been solicited from minority vendors. She
was advised by Mr. Rubin that the installation would be completed by City
forces. The Committee then voted 5-0 to recommend City Council approval for
the low bid from Skokie Plumbing at a total cost of $15,864.00.
Dump Truck Bodies
The Committee voted 5-0 to recommend City Council approval for the low bid
from Monroe Truck & Equipment at a total cost of $16,379.00.
Insituform Installation
The Committee voted 5-0 to recommend City Council approval for the proposal
from Insituform Midwest, Inc. at a total cost of $136,170.00.
Parking System Consultant Study
The Committee voted 5-0 to recommend City Council approval for the proposal
from Lockheed Information Management Services Company at a total cost of
$30.000.00.
Auditing Services �-
Alderman Rainey reported that the Audit Sub -Committee had met at 7:00 P.M. and
was reccommending Committee approval for the staff recommendation. The
Committee voted 5-0 to recommend City Council approval for the proposal from
Friedman, Eisenstein, Raemer & Schwartz at a total cost of $35,490.00.
Green Bay Road Consultant
Alderman Wold asked if there would be any way to remove billboards from the -
railroad embankments. Acting Planning Director Borys assured the Committee —
that billboard removal was a priority. The Committee then voted 5-0 to
recommend City Council approval for the proposal from Land Design _
Collaborative at a total cost of $45,000.00 to $50,000.00.
A & PW Committee Meeting Minutes - December 10, 1990
page -3-
ITBHS FOR CONSIDERATION:
Docket 285-11A-90: Once per Week Refuse Collection and City Collection of
R!sc clables
Alderman Wold asked Public Works Director Barber to describe the refuse
containers on display at the meeting. lie. Barber presented the 65 and 90
gallon containers manufactured by xarn and Otto. He described the advantages
and disadvantages of each manufacturer's products as outlined in staff's
memorandum. Mr. Barber advised the committee that carts are available in a
number of colors and that specini colors could be provided to persons with
special needs. He stated that Moth products carry a ten year warranty. Mr.
Barber spoke of the favorable roruption for the roll out carts expressed by
both the public in the test areas as well as Sanitation Department employees.
He also noted the improved condition of alleys where the pilot program has
been implemented.
Alderman Rainey asked if plastic recycling would be implemented in July,
1991. Mr. Barber stated that processing issues would be addressed and
submitted back to the committee at the January meeting. In response to
Alderman Rainey he estimated an 8-9% weight and 20% volume refuse reduction
when plastics recycling was implemented. Alderman Rainey stated that plastic
recycling was instrumental to once per week pickup.
Alderman Rainey asked for further explanation regarding the time gap between
implementation of once per week collection and in-house recycling collection.
Mr. Barber explained that once per week collection would start March 1, 1991.
The eight Sanitation Department Employees available at that time would assist
with assembly and distribution of the new roll out carts. Ihese individuals
would then be responsible for recyclables collection effective July 1st.
Alderman Rainey asked for reassurance that refuse not contained in the new
carts would be picked up. Me. Barber indicated that all garbage would be
picked up and that staff would also look foe those people who might need a
second cart.
Staff clarified that Committee and Council approval this evening would allow c
staff to begin negotiations with cart manufacturers. A purchase
recommendation and a financial plan would then be returned to the Committee
for the January 14, 1991 meeting.
The Committee then voted 5-0 to recommend City Council approval for once per
week refuse and recyclable collection.
Docket 298-11B-90: Snow Program Operational Issues
Alderman Rainey stated that she was not fond of the proposed plan and asked
that every effort be made to return vehicles to the block in which they were
parked prior to tow. She added that the program may become the most expensive
in Illinois due to decreased revenues resulting from the fact that towing fees
will not be collected before an individual would be allowed to retrieve their
vehicle. Alderman Wold asked if parking tickets could be modified to reflect
towing costs. Public Works Director Barber expressed concern that combined
charges in a parking ticket could be dismissed through judicial proceedings
and thus negate the City's tow fee collection potential. Alderman Rainey
asked staff to prepare an Ordinance raising the snow violation fine from
$25.00 to $75.00 and bring it back to the Committee for consideration at the �—
next meeting.
MEL
-A &*i'W Committee Meeting Minutes - December 10, 1990
Page -4-
In rosponse to a question from Alderman Rainey, Mr. Barber Indicated that the
Street Superintendent and a Police Supervisor will decide the location for a
relocated vehicle. Alderman Rainey asked how the police department would
maintain records of towed vehicles. Police Commander Vern Larson stated that
tow reports will entered into the master tors log at the police desk. Police
Chief Ernest Jacobi added that the tow reports would be filed by either street
name or some other geographic designation and that staffing levels at the
police desk would be modified to address the increased demand during a snow
emergency.
Alderman Rainey asked if the relocation plan would identify abandoned vehicles
discovered previously when not claimed at the tow lot. Mr. Barber indicated
that police personnel would make every effort to identify abandoned cars.
Commander Larson added that there have been between 20 and 40 abandons
discovered during each recent snow emergency.
Alderman Rainey concluded the discussion by stating that her support of the
relocation plan was contingent upon adoption of a $75.00 parking fine.
Alderman Wold asked for a staff report next May which will provide complete
information, both operational and financial, regarding the Program's
implementation. With these two amendments to the Plan, the Committee voted
4-1 (Alderman Bsch voting nay) to recommend City Council approval for the
proposed Snow Program.
Docket 313-12A-90: 1991-92 Motor Fuel Tax Street Improvement Program
Alderman Rainey asked about the nature of traffic signal repairs at Church and
Asbury as proposed in the Program. Traffic Engineer David Jennings responded
that the repairs included replacement of the old controller and wiring.
Alderman Rainey stated that she would not support the Program as presented
because there is an intersection in the 8th Ward needing signalization and
that such signalization has a higher priority than repairs to an intersection
where working signals exist. She moved to have the Church and Asbury signal
repairs removed from the Program, to have the remainder of the Program
adopted, and postpone the issue of intersection signalization until some
future date when priorities have been established. The Committee then voted
5-0 to recommend Council approval for the Pcogram as amended.
Docket 314-12A-90: Resolution 78-R-90 - Lease of Civic Center Space to State
_ Representative Elect Schakowsky
The Committee voted unanimously to recommend City Council approval for
Resolution 78-R-90.
Docket 315-12A-90: Resolution 82-R-90 - Acquisition of 1028 Emerson Street
The Committee voted 4-1 (Alderman Paden voting nay) to recommend City Council
approval for Resolution 82-R--90. r
Docket 316-12A-90: Resolution 83--R-90 - N.U. ColleKiate Race -
Alderman Rainey asked if residents of Orrington Avenue had been notified of
the proposed Resolution. Staff advised that they had not. The Committee
voted to hold the matter over until notification is made. -
Docket 317-12A-90: Resolution 84-R-90 - Metropolitan Water Reclamation
District Easement U reement
The Committee voted 5-0 to recommend City Council approval for Resolution
84-R-90. lff�
'A PV Committee Meeting Minutes - December 10, 1990
Page -5-
Docket 318-12A-90: Ordinance 131-0-90 - Class C Liquor License: B.J. Coyote
Grill
Alderman Rainey stated that the purpose of the ordinance introduction/adoption
process is to allow the public to express concerns. Mayor Barr advised the
Committee that she sent the memorandum out a week early so that members of the
Council could solicit such concerns. She said that both the applicant and the
location have previously been issued a liquor license. The Committee then
voted unanimously to recommend introduction and adoption of Ordinance 131-0-90
this evening.
Docket 319-12A-90: Ordinance 133-0-90 - Establishin►. Emergency Telephone
SYstem Board
At the request of Alderman Rainey, Acting City !tanager Bruce Zimmerman
clarified that City Council action would be required to make any surcharge
rate change. The Committee then voted 5-0 to recommend introduction of
Ordinance 133-0-90.
Docket 320-12A-90: Ordinance 134-0-90 - Hours for Parking in Residents Only
Parking District 06
The Committee voted unanimously to recommend introduction of Ordinance
134-0-90.
Docket 286-IOB-90: Ordinance 126-0-90 - Senior Citizen Taxicab/Handicapped
Subsidized Coupon Program (No Action)
ITEMS PREVIOUSLY CONSIDERED:
Docket 309-11B-90: Ordinance 130-0-90 - Sale of Surplus Library Computer
Equipment
Ordinance 130-0-90 was transmitted to the City Council for adoption.
There being no further business the meeting was adjourned at 8:50 P.M.
Christophe Johnson
Director of Safety and Risk Management.