HomeMy WebLinkAbout07.11.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, July 11, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wynne
(II) Mayor Public Announcements
(III) City Manager Public Announcements and Presentations
Recognition of Evanston Public Library Director Mary Johns
(IV) Communications: City Clerk
(V) Public Hearing: Hearing on the Issuance by the City of Revenue Bonds, Series
2011 Roycemore School (Agenda Item A9)
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VII) Special Order of Business: Exploration of Alternate Property Uses /Alternate
Provision of Services: Chandler-Newberger Community Center, Noyes Cultural
Arts Center and Harley Clarke Mansion (Evanston Arts Center)
(VIII) Consent Agenda: Alderman Rainey
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City Council Agenda July 11, 2011 Page 2 of 8
7/7/2011 3:22 PM
(IX) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Wilson
Human Services - Alderman Tendam
(X) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XI) Executive Session
(XII) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Consideration of Exploration of Alternate Property Uses /Alternate
Provision of Services: Chandler-Newberger Community Center, Noyes
Cultural Arts Center and Harley Clarke Mansion (Evanston Arts Center)
It is recommended that the City Council consider exploration of alternate uses /
alternate provision of services for three City owned facilities: Chandler-
Newberger Community Center, Noyes Cultural Arts Center and Harley Clarke
Mansion (Evanston Arts Center). If the City Council believes it is in the City’s
best interests to explore these options, provide direction to staff on next steps.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of June 27, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 07/03/11 $2,684,653.53
(A2) City of Evanston Bills FY2011 through 07/12/11 $2,606,592.55
Credit Card Activity for the period ending May 31, 2011 $ 100,028.78
(A3.1) Approval of Contract Award for 2011 50/50 Sidewalk & Curb Replacement
Program (Bid 12-25)
Staff recommends City Council approval of a contract in response to Bid 12-25 to
award the FY2011 50/50 Sidewalk & Curb Replacement Program to the lowest
responsive and responsible bidder, Schroeder & Schroeder Inc. (7307 Central
Park Avenue, Skokie, IL) in the amount of $185,250. Funding for this work will be
from Special Assessment Fund $200,000 (6365.65515) and private funds.
Based on previous years we estimate the home owners share to be $80,000.
For Action
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City Council Agenda July 11, 2011 Page 3 of 8
7/7/2011 3:22 PM
(A3.2) Approval of Contract award for 2011 Alley Paving Project (Bid 12-32)
Staff recommends City Council approval of a contract in response to Bid 12-32 to
award the 2011 Alley Paving Project to the lowest responsible and responsive
bidder, A. Lamp Concrete Contractor (800 W. Irving Park Road, Schaumburg, IL)
in the amount of $391,365. Funding for this work will be from the Special
Assessment Fund $232,332.50 (6365.65515) and Home Owner’s Share
$159,032.50.
For Action
(A3.3) Approval of Renewal of Police Radio Service Agreement with Motorola
Staff from the Police Department recommends authorizing the City Manager to
renew the annual sole source service agreement with Motorola, Inc. (1309 East
Algonquin Road, Schaumburg, IL). The agreement is effective from July 1, 2011
through June 30, 2012. The annual cost is $29,758.20. Funding will be provided
by the Emergency Telephone System budget account 5150.62509 Service
Agreements/Contracts (Budget Amount: $40,100).
For Action
(A3.4) Approval of Animal Truck Vehicle Purchase from Wilmette
Staff recommends City Council approval of the purchase of a 2007 Ford F-250
Animal Control vehicle from the Village of Wilmette at a cost of $19,700.
Evanston City Council approval will be forwarded to the Wilmette Village Board
for their approval and subsequent sale. Funds will be provided from account
7700.65550 in the Fleet Services Fund.
For Action
(A4) Approval of 2012 Vehicle Sticker Compilation Design
Staff recommends that the City Council approve the compilation design to be
highlighted on the 2012 City of Evanston Vehicle Sticker. Non-profit organization
logos to be featured on the 2012 City Sticker design are The Cradle, The
Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation and
the Chessman Club of the North Shore. A compilation design of the 2012 City
Sticker featuring five (5) local non-profit organization logos was agreed to at the
June 27, 2011 City Council Meeting.
For Action
(A5) Resolution 41-R-11: Boiler Room Apartment Lease Renewal
Staff recommends City Council approval of Resolution 41-R-11, authorizing the
City Manager to execute a lease between the City of Evanston and Norma and
Nolan Robinson for the apartment located at 1223 Simpson Street for the period
August 1, 2011 through July 31, 2012. The rent will remain at $1300.00 per
month due on the first day of each month. The current lease expires July 31,
2011.
For Action
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City Council Agenda July 11, 2011 Page 4 of 8
7/7/2011 3:22 PM
(A6) Resolution 42-R-11: Accepting Planning Staff Assistance Services
Delivered by the Chicago Metropolitan Agency for Planning
Staff recommends City Council approval of Resolution 42-R-11 to accept
Planning Staff Assistance Services delivered by the Chicago Metropolitan
Agency for Planning (CMAP). Resolution 42-R-11 authorizes the City Manager
to negotiate and execute the Memorandum of Understanding including scope of
services with CMAP to develop a water efficiency program for the City of
Evanston.
For Action
(A7.1) Resolution 43-R-11: Abating Taxes Levied for the Year 2010 Heretofore
Levied to Pay Principal and Interest on Not to Exceed $8,893,960 General
Obligation Bonds, Series 2010A
Staff recommends City Council review and adoption of Resolution 43-R-11,
which will abate (decrease) the amount of the 2010 property tax levy needed to
retire the outstanding general obligation debt by $55,979.
For Action
(A7.2) Resolution 44-R-11: Abating Taxes Levied for the Year 2010 Heretofore
Levied to Pay Principal and Interest on Not to Exceed $9,166,678 General
Obligation Bonds, Series 2010B
Staff recommends City Council review and adoption of Resolution 44-R-11,
which will abate (decrease) the amount of the 2010 property tax levy needed to
retire the outstanding general obligation debt by $51,978.
For Action
(A8) Ordinance 59-O-11: Approval of General Obligation Bond Issue
Staff recommends approval of Ordinance 59-O-11 for the issuance of not-to-
exceed amount of $19,300,000 in 20-year tax-exempt General Obligation (G.O.)
bonds. As has been done previously, the City uses a parameters ordinance that
provides a not to exceed limit for the bonds set at $19.3 million. The proposed
$19,300,000 debt issuance is comprised of G.O. bonds to be issued for the
FY2011 Capital Improvements Program ($9,120,000), the Sewer Fund
($8,000,000) and refinancing of a portion of the Series 2003B bonds
($2,120,000). This item was introduced at the June 27th City Council meeting.
For Action
(A9) Ordinance 60-O-11 Approving and Authorizing Revenue Bonds and Related
Matters Thereto (Roycemore Conduit Financing)
Staff recommends approval of Ordinance 60-O-11 authorizing Revenue Bonds
and related matters regarding Roycemore School conduit financing. Roycemore
School has requested the City act as the conduit financing authority for their debt
issuance. The City will not incur a liability to repay this debt in the event of a
default by Roycemore. This debt will not appear in the City’s financial balance
sheet, but will appear as a note in our financial statements. This ordinance was
introduced at the June 27, 2011 City Council meeting.
For Action
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City Council Agenda July 11, 2011 Page 5 of 8
7/7/2011 3:22 PM
(A10) Ordinance 42-O-11, Decreasing the Number of Class H Liquor Licenses
Due to a Change in Ownership of Evanston 1st Liquors
The Local Liquor Commissioner recommends adoption of Ordinance 42-O-11,
which amends Section 3-5-6-(H) of the City Code to decrease the number of
Class H liquor licenses from 2 to 1 due to a change in ownership of Evanston 1st
Liquors, 1019 Davis Street. This ordinance was introduced at the June 27, 2011
City Council meeting.
For Action
(A11) Ordinance 43-O-11, Increasing the Number of Class H Liquor Licenses to
Permit Issuance to Evanston 1st Liquors
The Local Liquor Commissioner recommends adoption of Ordinance 43-O-11,
which amends Section 3-5-6-(H) of the City Code to increase the number of
Class H liquor licenses from 1 to 2 to permit issuance to Vishna Evanston
Liquor, Inc., new owner of “Evanston 1st Liquors,” 1019 Davis Street. This
ordinance was introduced at the June 27, 2011 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 48-O-11, Provisionally Adopting, Enacting and Re-enacting
Titles 4 and 5 of the Evanston City Code
Staff submits for review and consideration adoption of Ordinance 48-O-11
provisionally amending the following Titles to the Evanston City Code: Title 4,
Building Regulations; Title 5, Housing Regulations. This ordinance was
introduced at the June 27, 2011 City Council meeting.
Please note: Due to length, proposed Ordinance 48-O-11 with blackline revisions
to Titles 4 and 5 will be posted to the City Council Agenda & Minutes Webpage
with the Council agenda packet as a separate document.
For Action
HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston June 2011 Bills
Township of Evanston Supervisor/Treasurer recommends that City Council/
Township Trustees approve Township of Evanston bills, payroll, and medical
payments for the month of June 2011 in the amount of $95,143.70.
For Action
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City Council Agenda July 11, 2011 Page 6 of 8
7/7/2011 3:22 PM
ECONOMIC DEVELOPMENT COMMITTEE
Note: For the next 6 agenda items (O1) to (O6), funding will be provided as follows.
Funding will be provided by the Economic Development Fund’s Business District
Improvement Fund (Account: 5300.65522). The FY2011 Budget allocated
$175,000 to this account; to date $71,630 has been expended. An additional
$42,895 from this account has been approved by City Council for Façade
Improvement Program projects during this year.
(O1) Approval for Assistance from the Evanston Great Merchants Grant
Program to the Central Street Business Association
The Economic Development Committee and staff recommend approval for a
Great Merchants Grant of $5,000 to the Central Street Business Association
(CSBA) for projects proposed in the attached application. This recommendation
is conditional upon submittal of three bids by CSBA for the proposed projects.
For Action
(O2) Approval for Assistance from the Evanston Great Merchants Grant
Program to the Chicago-Dempster Business Association
The Economic Development Committee and staff recommend approval for a
Great Merchants Grant of $5,000 to the Chicago-Dempster Merchant Association
(CDMA) for the project proposed in the attached application. This
recommendation is conditional upon submittal of three bids by CDMA for the
brochure development and lighting installation.
For Action
(O3) Approval for Assistance from the Evanston Great Merchants Grant
Program to the Dr. Hill Business Association
The Economic Development Committee and staff recommend approval for a
Great Merchants Grant of $5,000 to the Dr. Hill Business Association for the
projects proposed in the attached application. This recommendation is
conditional upon submittal of three bids by Dr. Hill Business Association for the
marketing and stationery projects.
For Action
(O4) Approval for Assistance from the Evanston Great Merchants Grant
Program to the Main Street Merchants Association
The Economic Development Committee and staff recommend approval for a
Great Merchants Grant of $5,000 to the Main Street Merchants Association
(MSMA) for the project proposed in the attached application. The submitted
application and supporting documentation, including the required bids, are
complete.
For Action
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City Council Agenda July 11, 2011 Page 7 of 8
7/7/2011 3:22 PM
(O5) Approval for Assistance from the Evanston Great Merchants Grant
Program to the Evanston WestEnd Business Association
For Action
The Economic Development Committee and staff recommend approval for a
Great Merchants Grant of $5,000 to the Evanston WestEnd Business Association
(EWEBA) for the project proposed in the attached application. Staff has found the
submitted application to be complete per the requirements of the program.
For Action
(O6) Approval for Assistance from the Façade Improvement Program for
Hecky’s Barbecue, 1902 Green Bay Road
The Economic Development Committee and staff recommend approval for
financial assistance for façade improvements for Hecky’s Barbecue, located at
1902 Green Bay Road on a 50/50 cost-sharing basis not to exceed $11,500.
This recommendation is conditional upon agreement by the property owner to the
proposed façade improvements.
For Action
(O7) Approval for Assistance to Gordon Food Service for Redevelopment of
2424 Oakton Street
The Economic Development Committee recommends that the City of Evanston
share in the remediation and extraordinary site preparation costs for the
redevelopment of 2424 Oakton Street. The Economic Development Committee
recommends to City Council that the financial assistance to Gordon Food Service
be in an amount equal to one-third (1/3) of the total site remediation and
extraordinary site preparation costs, not to exceed $100,000. Funding will be
provided from the Economic Development Fund’s Business Attraction/Expansion
Fund (Account 5300.62660), with a FY2011 budget allocation of $500,000. To
date $76,850 has been allocated for various projects.
For Action
(O8) Approval for Assistance from the Economic Development Fund Towards
Permit Fees for Chicago Transit Authority (CTA) Viaduct Project
Staff supports a recommendation to City Council from the Economic
Development Committee for utilization of up to $66,000 from the Economic
Development Fund for costs associated with construction permit fees for the
Chicago Transit Authority’s (CTA) project replacing the viaducts on Grove,
Dempster and Greenleaf Streets. As this project has a preset budget limit from
the CTA, utilization of Economic Development Fund for permitting fees could
allow for additional work to be completed on the project. The funding for this
assistance is recommended to come from the Economic Development Fund’s
Business Attraction/Expansion budget (Account 5300.62660).
For Action
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City Council Agenda July 11, 2011 Page 8 of 8
7/7/2011 3:22 PM
APPOINTMENTS
(AP1) For appointment to:
Transportation/Parking Committee Daniel Brown
MEETINGS SCHEDULED THROUGH JULY 2011
Upcoming Aldermanic Committee Meetings:
Wednesday, July 13 6 pm M/W/EBE Advisory Committee
Monday, July 18 7 pm City Council Meeting (No standing
Committees)
Tuesday, July 19 7:30 pm Housing & Community Dev Act Committee
Thursday, July 21 7 pm Housing Commission
Monday, July 25 5:45 pm Administration and Public Works Committee
Monday, July 25 7:15 pm Planning & Development/City Council Meeting
Wednesday, July 27 6 pm Transportation/Parking Committee
Wednesday, July 27 7:30 pm Economic Development Committee
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Information is available about Evanston City Council meetings at:
http://www.cityofevanston.org/government/agendas-minutes/agendas-minutes---city-council/index.php.
Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to
ensuring accessibility for all citizens; If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
Page 8 of 392
For City Council meeting of July 11, 2011 Item SP1
Business of the City by Motion: Exploration of Property Uses
Special Order of Business
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Subject: Consideration of Exploration of Alternate Property Uses /Alternate
Provision of Services: Chandler-Newberger Community Center, Noyes
Cultural Arts Center and Harley Clarke Mansion (Evanston Arts Center)
Date: July 6, 2011
Recommended Action:
It is recommended that the City Council consider exploration of alternate uses /
alternate provision of services for three City owned facilities: Chandler-Newberger
Community Center, Noyes Cultural Arts Center and Harley Clarke Mansion (Evanston
Arts Center). If the City Council believes it is in the City’s best interests to explore these
options, provide direction to staff on next steps.
Summary:
As the City continues preliminary work on the proposed FY 2012 budget, there are
many issues to be considered. One of these many issues is an examination of the
City’s current real estate holdings and exploration of options of current uses of property
and alternate ways to provide services at these properties.
This examination is not a short term exercise, but rather a process to evaluate current
uses of facilities and longer term issues associated with each property. The City has
substantial real estate in Evanston: Lorraine H. Morton Civic Center, Public Works
Service Center, Police/Fire Headquarters, Howard Street Police Substation, Senior
Center, two libraries, five fire stations, three community centers, two arts centers, an
ecology center, twenty five parking lots, three parking decks, seventy six parks, fifty
playgrounds and other miscellaneous paths, gardens, beach and green areas.
There have been extensive discussions in recent years over the future of some of our
facilities such as the Civic Center and Main Library, which have been settled. The City
Council has already decided to construct a replacement Robert Crown Center for which
planning is underway. It would be difficult to evaluate the merits of each our seventy six
parks for other uses and I believe the economy does not support exploration of leasing
or selling any of our parking assets at this time.
Memorandum
Page 9 of 392
Page 2 of 4
I believe there are very few instances where the sale of City owned property makes
sense. The idea of selling property just to gain one time revenue to cover current
deficits makes no sense whatsoever. However, I believe there are criteria that can be
applied to the City’s real estate holdings to determine if it makes sense to explore
alternate uses or alternate provision of services on properties that could include long
term leases and, under the most unusual circumstances, outright sale of the property.
With the budget issues the City is facing for FY 2012, I believe it is prudent to consider
such a discussion on a select group of properties.
So what should the criteria be to select properties to even consider an initial discussion
of alternatives? Here are a few:
1. Are there other individuals/organizations that would be interested in use of
the property?
2. Is the property in good condition and requires minimal improvements for
use?
3. Is this property in poor condition and requires significant improvement for
long term use?
4. Are there other individuals and organizations that currently provide same
or similar services in Evanston provided at City property from other non-
City facilities in Evanston?
5. Is there something especially unique about the property (location, historic
nature, etc.) that makes it attractive for alternate uses?
Applying these criteria to the City’s real estate holdings, I have identified three
properties that meet three or more of these criteria: Chandler-Newberger Community
Center, Noyes Cultural Arts Center and Harley Clarke Mansion (Evanston Arts Center).
Here are some further details on each property.
Chandler-Newberger Community Center
This center was built in 1980 and provides a wide array of recreation programs. These
programs include basketball, gymnastics, fencing, spring break and summer camps,
pre-school and day care programs. Despite consistent use, I remain concerned about
the City’s ability to financially support programs at three community centers (Chandler,
Fleetwood and Crown).
The Chandler-Newberger Community Center is a candidate to consider exploration of
alternate uses / alternate provision of services because I believe that there would be
other individuals and organizations interested in the facility because of its location: next
to “L”, adjacent to Evanston Hospital and the Frank Govern Memorial Golf Course. The
City hears regularly from arts groups throughout the Chicago area looking for facilities
Page 10 of 392
Page 3 of 4
near the “L”. Chandler is of good size for a theater use. The building is also one of the
newer facilities in the City’s real estate inventory and does not have a large backlog of
capital needs and could be used by another organization without significant capital
expenditures.
The City and area non-profits provide similar programs at other facilities. Another area
non-profit may wish to lease the facility to provide similar programs to those currently
being provided at Chandler. The long term use of Chandler by another organization
could free the City from future capital expenditures for upkeep of the facility.
In the past several months, many community members have come to the defense of the
programs and services provided at Chandler. My long term concern for Chandler will be
the City’s inability to properly maintain the facility into the future given competing needs
for capital funding. While the facility is in good repair and has many other locational
attributes, it makes sense to evaluate its future uses.
Of the City’s four community centers, Chandler is the only center I believe with viable
options for alternate uses / alternate provision of services and believe further work
should be done to explore these options.
Noyes Cultural Arts Center
The former Noyes School was purchased by the City in 1980 and was created into the
Noyes Cultural Arts Center (“Noyes”). The original mission of Noyes was to provide
long and short term work and exhibition space to artists and arts organizations
representing all disciplines, cultures and stages of development. It is dedicated to
fostering high quality creative activity that is diverse and accessible to all. Since then,
the Center has become home to several resident companies as well as individual
artists. The City rents spaces to thirty-two organizations and groups. Noyes is a
successful center thanks to the vibrancy of its tenants.
Noyes is located in the Noyes Street business area adjacent to Northwestern University
and the “L”. Noyes is also located adjacent to Tallmadge Park. My long term concern
for continued operation of Noyes is its ongoing capital maintenance issues. The most
recent review of current facility needs outlined $500,000 in repairs needed, which have
been deferred due to lack of funds.
I believe there are opportunities for the City to take on a diminished role at Noyes and to
allow its tenants to take leadership in the facility’s future. On June 6, 2011, the City
received a letter from leaders of the Piven Theater Workshop, Next Theater Company,
Actors Gymnasium and the Evanston Arts Center expressing their interest in pursuing
discussions with the City for the possible acquisition of Noyes as a permanent home for
their organizations. A copy of the letter is attached. Individual tenants of Noyes have
also come forward to express their interest in the City exploring alternative models for
the center in addition to the above proposal.
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Page 4 of 4
I believe it makes sense for the City to explore these discussions and determine if a
better model exists to assure the operation of Noyes as an arts facility well into the
future with a changed role for the City of Evanston.
Harley Clarke Mansion
The City of Evanston purchased the Harley Clarke Mansion in 1963 from the Sigma Chi
National Fraternity to complete a collection of properties adjacent to the Evanston
Lighthouse. These properties also include the lighthouse itself, Lighthouse Keeper’s
House, Fog Signal Houses, Art Center Coach and Greenhouse and the Lighthouse
Beach restroom facility The City of Evanston leases portions of this land to the
Lighthouse Landing Park District while the Park District owns some of the property
outright. Much of the City owned property in this area was given to the City with the
Lighthouse by the Federal Government. These properties have reverter language in
them that restricts future uses of the property. However, the Harley Clark Mansion
property has no such restrictions.
The City leases the Mansion to the Evanston Arts Center for $1 year under a twenty-five
year lease which expires in 2021. The terms of the lease require that the City maintain
the exterior of the building and the Arts Center maintains the interior. Additionally, the
Art Center will contribute $25,000 over the lease period to ADA improvements to the
center. The City has been unable to make significant repairs to the exterior of the
building because of budget issues. Current deferred capital projects for the building
exceed $400,000.
The Mansion is in a unique location along Lake Michigan. There is easy access from
Sheridan Road, but parking is challenged because of park and lakefront access issues
adjacent to it.
The Evanston Arts Center, which has operations at both Noyes and the Mansion, has
expressed interest in examining its current lease and maintenance arrangements with
the City. In addition, there could be interest by other parties in the Mansion for other
uses. I believe it makes sense to continue discussions with the Evanston Arts Center
as well as to evaluate other potential uses for the Mansion.
I hope that the City Council will consider exploring these options.
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Attachments:
June 1, 2011 Letter from Noyes Cultural Arts Center tenant organizations
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, June 27, 2011
Roll Call: Alderman Braithwaite Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Burrus
Alderman Holmes Alderman Fiske
Alderman Tendam
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl opened the Regular Meeting of the City Council after Roll Call at 8:07 p.m.
Mayor Proclamations and Public Announcements
The Mayor Proclaimed July 2011 as “Parks and Recreation Month”.
Mayor Tisdahl asked Laura Biggs, Acting Utilities Manager, to come forward to give a
COMED update on the storm last week. Ms. Biggs stated because of the storm the
following things occurred:
1. Sever weather damage
2. Tornado touch downed in Downer’s Grove and Mount Prospect
3. Wind gusts were 75-85 miles per hour
4. Power outage 450,000 customers
5. 4,167 Evanston accounts that were affected (12.5%)
6. Poor communication from COMED officials
7. By Sunday all power was restored, but COMED was hard to contact during this
event
Mayor asked if COMED should come to the Council to discuss issues and the Council
agreed to ask COMED to be present at the Council Session. Alderman Wilson stated
there were claim forms that were available online to send to COMED concerning issues
with the storm. Alderman Grover thanked Laura for all of her hard work in keeping
everyone informed.
City Manager Public Announcements and Presentations
Acting City Manager Marty Lyons gave an update on the July 4th Parade Route and the
placement of chairs and blankets no earlier than 6:00 am Friday morning. The Fireworks
display will occur at 9:15 pm at the Lakefront. Trash pick-ups will occur on the Holiday
schedule (Monday on Tuesday and so on). Page 14 of 392
June 27, 2011
2
Communications: City Clerk had no communications.
Citizen Comment
Junad Rizki, 2261 Ridge Ave presented a “Golden Ponzi Award” for the City being
number one in Cook County for debt. This new creation was presented the award to the
City Clerk.
Kevin O’Connor, 1227 ½ Isabella spoke of public sentiment and how in molding it
the person acts deeper than he who makes statutes or make decisions. He asked the
Council to be more transparent in their decision making and handling of the various
issues that arise.
Kendall Re-Subdivision speakers
Padma Rao, 2246 Sherman expressed the Council’s ignoring the efforts of the
neighbors concerns for the killing of the trees and the safety of the children in the area.
She also stated the Council acted out of a non-ethical approach with no sufficient data
to support their decision for the Kendall project.
B.K. Rao, 2246 Sherman stated that the killing of these trees will upset the ecological
balance they produce. She asked the Council to rethink their decision concerning the
Kendall property usage.
Mr. Becker, Head Master of Roycemore School stated the relationship between the City
of Evanston and Roycemore has been a wonderful period and has been in Evanston for
96 years. He was appreciative of the City’s help to enable them to move forward in
making a full pledge move in November when everyone will be invited to the grand
ground breaking when it will occur.
Item not approve on the Consent Agenda
(A3.3)Approval of Contract Award to Ozinga Ready Mix Concrete, Inc. for
Concrete (Bid 12-33)
Staff recommends City Council approval of a contract for the purchase of 400 cubic
yards of concrete at a cost of $101.00 per cubic yard, 250 cubic yards of high early
strength concrete at $121.00 per cubic yard, and 50 cubic yards of flowable fill at $89.00
per cubic yard to Ozinga Ready Mix Concrete, Inc. (2222 South Lumber Street,
Chicago, IL) for a total of $75,100. Funding for this purchase will be from: the FY2011
General Fund Street and Alley Account, 2670.65055 in the amount of $30,000; the
Water Fund Account 7115-65051 in the amount of $8,000; and the Sewer Fund Account
7400-65051 in the amount of $8,000. The remaining $29,100 will be paid from the
FY2012 General Fund Street and Alley Account 2670.65055.
For Action
(A3.4)Approval of Contract Award to Arrow Road Construction for Modified Hot
Mix Asphalt (Bid 12-34)
Staff recommends City Council approval of a contract for the purchase of 500 tons of
modified hot mix surface at a cost of $50.50 per ton and 300 tons of modified hot mix
Page 15 of 392
June 27, 2011
3
binder at a cost of $42.50 per ton to Arrow Road Construction dba Healy Asphalt (3401
South Busse Road, Mount Prospect, IL) for FY2011 for a total cost of $38,000. Funding
for this purchase will be from: the General Fund, Street and Alley Maintenance account
2670.65055 in the amount $30,000; the Water Fund account 7715-65051 in the amount
of $4,000; and the Sewer Fund account 7400-65051 in the amount of $4,000. The
accounts have $110,000, $22,991 and $22,991 respectively budgeted for FY 2011.
For Action
(A3.5)Approval of Renewal of Printing Contract with Ripon Printers for
Recreation & Arts Activities Guide and “Highlights” Newsletter (Bid 10-48)
The Parks, Recreation and Community Services Department recommends that the City
Council authorize the City Manager to execute the option to renew the contract to print
the City’s combined Recreation & Arts Activities Guide and “Highlights” newsletter
publication with Ripon Printers (656 S. Douglas St., Ripon, Wisconsin) for a third year in
the amount of $54,900. Ripon Printers submitted the lowest-priced responsible and
responsive bid (Bid 10-48). The original bid requested prices for an optional second and
third year. City Council renewed the contract last July for a second year. Although Ripon
Printers’ bid did not include a price increase for the optional years, the company has
agreed to honor their price.
For Action
(A5)Approval of 2012 and 2013 Vehicle Sticker Selection and Renewal
Timeframe
Staff recommends that City Council select one (1) design to be highlighted on the 2012
City of Evanston Vehicle Sticker. Candidates for consideration are The Cradle, The
Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation, and the
Chessman Club of the North Shore. For 2013, staff recommends design of a sticker by
City staff to coincide with the Evanston 150th Celebration. Staff also recommends the
City Council change the sticker renewal deadline to mid-December to coincide with the
new calendar year fiscal year. This year, the recommended deadline would be
December 16, 2011.
For Action
(A6)Resolution 40-R-11, Authorizing the City Manager to Negotiate a Contract
for the Purchase of Real Property Located at 623 – 627½ Howard Street,
Evanston, Illinois
Staff recommends the approval of Resolution 40-R-11 authorizing the City Manager to
negotiate and execute a contract for the purchase of real property located at 623-627½
Howard Street in Evanston, Illinois for an amount not to exceed $475,000. Funding
provided for this acquisition is through a loan to the Howard-Ridge Tax Increment
Financing District (TIF) from the Economic Development Fund.
For Action
(A7)Ordinance 58-O-11, Amending City Code Section 1-6-2 to Authorize the
Mayor to Solemnize Marriages and Solemnize and Certify Civil Unions
Staff recommends approval of Ordinance 58-O-11, which amends City Code Section 1-
6-2 regarding the Mayor’s powers and duties. The Mayor will request suspension of the
Rules so that the Ordinance may be adopted. Request suspension of the rules for
Page 16 of 392
June 27, 2011
4
Introduction and Action on June 27, 2011.
For Introduction and Action
(H1)Ordinance 1T-O-11 Proposed Budget and Appropriation Ordinance for Town
Purposes, for the Year Ending March 31, 2012
Township of Evanston Supervisor/Treasurer recommends that City Council/ Township
Trustees approve the Town of the City of Evanston budget for the fiscal year
commencing April 1, 2011 and ending March 31, 2012 with Town Fund total of
$275,753 and general assistance fund total of $986,553. Total appropriations are
$1,262,306. This ordinance was introduced at the June 13, 2011 City Council meeting.
For Action
CONSENT AGENDA
(M1)Approval of Minutes of the Township Budget Public Hearing of June 13, 2011
(M2)Approval of Minutes of the Regular City Council Meeting of June 13, 2011
(M3)Approval of Minutes of the Regular City Council Meeting of June 20, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1)City of Evanston Payroll through 06/19/11 $2,609,353.04
(A2)City of Evanston Bills FY2011 through 06/28/11 $3,736,962.89
(A3.1)Approval of Renewal of CADS (Computer Aided Dispatch System) Software
License and Service Agreement with SunGard Public Sector
Staff recommends continuation of the annual sole source software license and service
agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL)
for the Police Department’s CADS (Computer Aided Dispatch System) software. Staff
recommends that the City Council authorize the City Manager to renew this sole source
annual service agreement in the amount of $58,515, which is a 0% increase in cost over
last year. Funding is provided in the Emergency Telephone System budget account
5150.62509 Service Agreements/Contracts (Budget Amount: $61,500).
For Action
(A3.2)Approval of Maintenance Plan Agreement for Sherman Plaza beginning
August 23, 2011 through August 22, 2012
Staff recommends City Council approval to authorize the City Manager to continue a
maintenance agreement for Sherman Plaza that was established in 2006. This
maintenance agreement is between the City, the Residents of Sherman Plaza
Condominium Association, and the retail owner (currently MB Evanston Sherman, LLC).
The 3-party agreement covers the period of August 23, 2011 through August 22, 2012.
Funding provided by the Parking Fund, Acct 7036.62660 in a not-to-exceed maximum
Page 17 of 392
June 27, 2011
5
of $115,000.
For Action
(A3.6)Approval of Contract Award Recommendation to Bulley & Andrews, LLC
for the 2011 Comprehensive Parking Garage Repair Project (Bid 12-17)
Staff recommends approval of Option 2 the base bid plus alternates 1 through 6 for the
2011 Comprehensive Parking Garage Repair Project to Bulley & Andrews, LLC (1755
W. Armitage Avenue, Chicago, IL) in the total amount of $2,539,934. Funding will be
provided by: FY2011 Capital Improvement Program Account #416138 in amount of
$1,809,621; Washington National TIF in the amount of $473,715; and the Parking Fund
in the amount of $306,598.
For Action
(A4)Approval of Risk Based Farmers’ Market Inspection Fees
Staff recommends that City Council approve Risk Based Fees at the Farmers Markets
(all sites) to address current economic concerns. The three (3) recommended fees are:
Risk 1, $225 (High risk - food sold requires extensive handling); Risk 2, $150 (Medium -
food sold requires minimal handling); and Risk 3, $75 (Low - food sold is prepackaged).
For Action
(A8)Ordinance 59-O-11: Approval of General Obligation Bond Issue
Staff recommends approval of Ordinance 59-O-11 for the issuance of not-to-exceed
amount of $19,300,000 in 20-year tax-exempt General Obligation (G.O.) bonds. As has
been done previously, the City uses a parameters ordinance that provides a not to
exceed limit for the bonds set at $19.3 million. The proposed $19,300,000 debt
issuance is comprised of G.O. bonds to be issued for the FY2011 Capital Improvements
Program ($9,120,000), the Sewer Fund ($8,000,000) and refinancing of a portion of the
Series 2003B bonds ($2,120,000).
For Introduction
(A9)Ordinance 60-O-11 Approving and Authorizing Revenue Bonds and Related
Matters Thereto (Roycemore Conduit Financing)
Staff recommends approval of Ordinance 60-O-11 authorizing Revenue Bonds and
related matters regarding Roycemore School conduit financing. Roycemore School has
requested the City act as the conduit financing authority for their debt issuance. The
City will not incur a liability to repay this debt in the event of a default by Roycemore.
This debt will not appear in the City’s financial balance sheet, but will appear as a note
in our financial statements.
For Introduction
(A10)Ordinance 42-O-11, Decreasing the Number of Class H Liquor Licenses Due
to a Change in Ownership of Evanston 1st Liquors
The Local Liquor Commissioner recommends adoption of Ordinance 42-O-11, which
amends Section 3-5-6-(H) of the City Code to decrease the number of Class H liquor
licenses from 2 to 1 due to a change in ownership of Evanston 1st Liquors, 1019 Davis
Street.
For Introduction
Page 18 of 392
June 27, 2011
6
(A11)Ordinance 43-O-11, Increasing the Number of Class H Liquor Licenses to
Permit Issuance to Evanston 1st Liquors
The Local Liquor Commissioner recommends adoption of Ordinance 43-O-11, which
amends Section 3-5-6-(H) of the City Code to increase the number of Class H liquor
licenses from 1 to 2 to permit issuance to Vishna Evanston Liquor, Inc., new owner of
“Evanston 1st Liquors,” 1019 Davis Street.
For Introduction
(A12)Ordinance 44-O-11: Decreasing the Number of Class D Liquor Licenses Due
to a Change in Ownership of Royin Sushi Bar
The Local Liquor Commissioner recommends adoption of Ordinance 44-O-11,
decreasing the number of Class D liquor licenses from 24 to 23 due to a change in
ownership of Royin Sushi Bar, 1930 Central Street. This ordinance was introduced at
the June 13, 2011 City Council meeting.
For Action
(A13)Ordinance 45-O-11: Increasing the Number of Class D Liquor Licenses to
Permit Issuance to Royin Sushi Bar
The Local Liquor Commissioner recommends adoption of Ordinance 45-O-11,
increasing the number of Class D liquor licenses from 23 to 24 to permit issuance to
Red Maki, Inc., new owner of Royin Sushi Bar, 1930 Central Street. This ordinance
was introduced at the June 13, 2011 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1)Ordinance 48-O-11, Provisionally Adopting, Enacting and Re-enacting
Titles 4 and 5 of the Evanston City Code
Staff submits for review and consideration adoption of Ordinance 48-O-11 provisionally
amending the following Titles to the Evanston City Code: Title 4, Building Regulations;
Title 5, Housing Regulations.
Please note: Due to length, proposed Ordinance 48-O-11 with blackline revisions to
Titles 4 and 5 will be posted to the City Council Agenda & Minutes Webpage with the
Council agenda packet as a separate document.
For Introduction
(P2)Ordinance 55-0-11 Amending Subsection 2-9-8-C of the City Code to Require
Mailed Notice of Certain Meetings of the Preservation Commission. This proposed
Ordinance requires notice to neighbors within 250 feet of certain applications for
Certificates of Appropriateness. Additional information regarding estimates for staff
costs has been provided. This ordinance was introduced at the June 13, 2011 City
Council meeting.
For Action
Page 19 of 392
June 27, 2011
7
APPOINTMENTS
(AP1)For Appointment to:
Arts Council Anne Berkeley
Arts Council Katherine Trusdell
Board of Ethics Latrice Mason
Citizens Police Advisory Committee Edward Tivador
Human Relations Commission Dori Mendoza
Library Board Benjamin Schapiro
Mental Health Board Karen Ruetzel
Playground and Recreation Board Daniel Stein
Sign Review and Appeals Board David Drane
Zoning Board of Appeals Clara Wineberg
Mayor’s Task Force on Homelessness Debbie Bretag
Mayor’s Task Force on Homelessness Poala Flores
Mayor’s Task Force on Homelessness Bill Kolen
Mayor’s Task Force on Homelessness Janice Lindquist
Mayor’s Task Force on Homelessness Joe Liss
Mayor’s Task Force on Homelessness Rev. Velda Love
Mayor’s Task Force on Homelessness Janet Winslow
Alderman Rainey motioned for approval of the Consent Agenda with a second. Roll Call
was taken and the result was 9-0 and the Consent Agenda passed.
Items for discussion:
(A3.3)Approval of Contract Award to Ozinga Ready Mix Concrete, Inc. for
Concrete (Bid 12-33)
Staff recommends City Council approval of a contract for the purchase of 400 cubic
yards of concrete at a cost of $101.00 per cubic yard, 250 cubic yards of high early
strength concrete at $121.00 per cubic yard, and 50 cubic yards of flowable fill at $89.00
per cubic yard to Ozinga Ready Mix Concrete, Inc. (2222 South Lumber Street,
Chicago, IL) for a total of $75,100. Funding for this purchase will be from: the FY2011
General Fund Street and Alley Account, 2670.65055 in the amount of $30,000; the
Water Fund Account 7115-65051 in the amount of $8,000; and the Sewer Fund Account
7400-65051 in the amount of $8,000. The remaining $29,100 will be paid from the
FY2012 General Fund Street and Alley Account 2670.65055.
For Action
Page 20 of 392
June 27, 2011
8
Alderman Holmes motioned for approval and was seconded. She also stated that there
were different amounts on both A3.3 and A3.4. Mr. Lyons stated that Ozinga is
considered as an Evanston based business. The Roll Call was called with a result of 9-0
to approve and the motion passed.
(A3.4)Approval of Contract Award to Arrow Road Construction for Modified Hot
Mix Asphalt (Bid 12-34)
Staff recommends City Council approval of a contract for the purchase of 500 tons of
modified hot mix surface at a cost of $50.50 per ton and 300 tons of modified hot mix
binder at a cost of $42.50 per ton to Arrow Road Construction dba Healy Asphalt (3401
South Busse Road, Mount Prospect, IL) for FY2011 for a total cost of $38,000. Funding
for this purchase will be from: the General Fund, Street and Alley Maintenance account
2670.65055 in the amount $30,000; the Water Fund account 7715-65051 in the amount
of $4,000; and the Sewer Fund account 7400-65051 in the amount of $4,000. The
accounts have $110,000, $22,991 and $22,991 respectively budgeted for FY 2011.
For Action
Alderman Holmes motioned for approval of this item that had similar issues as the
previous item and a second was received. Alderman Rainey was concerned about the
involvement of Evanston of Minority Women or businesses being involved. This vendor
was chosen because of the lower money agreement. Roll Call was read and the result
was 9-0 to approve and the item was passed.
(A3.5)Approval of Renewal of Printing Contract with Ripon Printers for
Recreation & Arts Activities Guide and “Highlights” Newsletter (Bid 10-48)
The Parks, Recreation and Community Services Department recommends that the City
Council authorize the City Manager to execute the option to renew the contract to print
the City’s combined Recreation & Arts Activities Guide and “Highlights” newsletter
publication with Ripon Printers (656 S. Douglas St., Ripon, Wisconsin) for a third year in
the amount of $54,900. Ripon Printers submitted the lowest-priced responsible and
responsive bid (Bid 10-48). The original bid requested prices for an optional second and
third year. City Council renewed the contract last July for a second year. Although Ripon
Printers’ bid did not include a price increase for the optional years, the company has
agreed to honor their price.
For Action
Alderman Holmes motioned for approval and received a second. A Roll Call was done
and resulted in a 9-0 vote to approve. The item passed.
(A5)Approval of 2012 and 2013 Vehicle Sticker Selection and Renewal
Timeframe
Staff recommends that City Council select one (1) design to be highlighted on the 2012
City of Evanston Vehicle Sticker. Candidates for consideration are The Cradle, The
Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation, and the
Chessman Club of the North Shore. For 2013, staff recommends design of a sticker by
City staff to coincide with the Evanston 150th Celebration. Staff also recommends the
City Council change the sticker renewal deadline to mid-December to coincide with the
new calendar year fiscal year. This year, the recommended deadline would be
December 16, 2011.
For Action
Alderman Holmes motioned for approval of the suggested use of all 5 designs on one
Page 21 of 392
June 27, 2011
9
sticker. The Mayor stated it was a brilliant idea. Alderman Grover suggested that
Alderman Tendam be involved in the final sticker presentation, and he agreed. A Roll
Call was done with a result of 9-0 for approval and the item passed.
(A6)Resolution 40-R-11, Authorizing the City Manager to Negotiate a Contract
for the Purchase of Real Property Located at 623 – 627½ Howard Street,
Evanston, Illinois
Staff recommends the approval of Resolution 40-R-11 authorizing the City Manager to
negotiate and execute a contract for the purchase of real property located at 623-627½
Howard Street in Evanston, Illinois for an amount not to exceed $475,000. Funding
provided for this acquisition is through a loan to the Howard-Ridge Tax Increment
Financing District (TIF) from the Economic Development Fund.
For Action
Alderman Holmes motioned for approval of the Resolution and it was seconded.
Alderman Wilson stated it is not a prudent decision to do with the City’s lack of money.
Alderman Rainey stated she has read a letter from a Theater who want to come to
Evanston. She also stated we must first own the property first before we can bring in
new businesses. A Roll Call was done with the result of 7-2 to approve and the item
passed. (Aldermen Wilson and Fiske voted nay).
(A7)Ordinance 58-O-11, Amending City Code Section 1-6-2 to Authorize the
Mayor to Solemnize Marriages and Solemnize and Certify Civil Unions
Staff recommends approval of Ordinance 58-O-11, which amends City Code Section 1-
6-2 regarding the Mayor’s powers and duties. The Mayor will request suspension of the
Rules so that the Ordinance may be adopted. Request suspension of the rules for
Introduction and Action on June 27, 2011.
For Introduction and Action
Alderman Holmes motioned for suspension of the rules it was seconded and the vote
was 9-0 for suspension. She then asked for approval of the Ordinance and it was
seconded as well. A Roll Call was done and the result was 9-0 and the Ordinance
passed.
(H1)Ordinance 1T-O-11 Proposed Budget and Appropriation Ordinance for Town
Purposes, for the Year Ending March 31, 2012
Township of Evanston Supervisor/Treasurer recommends that City Council/ Township
Trustees approve the Town of the City of Evanston budget for the fiscal year
commencing April 1, 2011 and ending March 31, 2012 with Town Fund total of
$275,753 and general assistance fund total of $986,553. Total appropriations are
$1,262,306. This ordinance was introduced at the June 13, 2011 City Council meeting.
For Action
Alderman Tendam suggested to adjourn the Council Meeting. Roll Call resulted in a 9-0
vote and we were adjourned. A motion was made to convene into a Township Meeting
and a second was received. The purpose was to discuss the Township Budget that was
presented to the Council as Trustees. A Roll Call vote was taken with a 9-0 approval.
Clerk Greene as the Township Clerk asked for nominations for a moderator for the
meeting. Elizabeth Tisdahl was nominated and seconded, there were no other
nominations so the Clerk closed the nominations and swore in Trustee Tisdahl as the
Moderator for the Township Meeting.
]
Page 22 of 392
June 27, 2011
10
Trustee Tendam motioned for approval of the Township Budget and received a second.
Alderman Tendam asked for a separation of the Assessor’s budget from the
Supervisor’s Budget? Grant Farrar, City Attorney, stated the Trustees could make
revisions to the budget that will affect the total amount. Alderman Tendam stated he
was satisfied with the Assessor’s Budget but not the Supervisor’s Budget. The final
decision was to extend the budget for ninety days. A Roll Call vote was taken with a 8-1
to approve. Alderman Holmes voted nay. The budget passed. After all the Aldermen
had given their input it was finally decided to meet on September 19th to present the
Township Budget at that time, along with all of the concerns to be answered by the next
Council meeting.
The Township Meeting was adjourned at 10:05 p.m. after a motion and a second and a
Roll Call with the result of 9-0 to adjourn back to the Regular Council Meeting.
Call of the Wards
Ward 2 Alderman Braithwaite congratulated the 2011 students who received awards at
the Mount Zion Baptist Church, and on July 15th at 6:30 pm he will be hosting a meeting
with the Penny Park Neighbors.
Ward 3 Alderman Wynne had a meeting last week with neighbors talking about an
office building at Main and Chicago in 6 months, as well as a meeting with the Main
Street Merchants this morning and more will come later.
Ward 4 Alderman Wilson had no report.
Ward 5 Alderman Holmes had no report.
Ward 6 Alderman Tendam had no report.
Ward 7 Alderman Grover had no report.
Ward 8 Alderman Rainey stated the Township should be abolished.
Ward 9 Alderman Burrus stated the next ward meeting will be on July 13th at 7:30 p.m.
at Firehouse #2 and she invited all to the Ridgeville Farmer’s Market on Wednesdays.
Ward 1 Alderman Fiske had no report.
A motion for adjournment into an Executive Session by Alderman Wilson was
made and seconded and a Roll Call vote resulted in a 9-0 agreement to adjourn.
The meeting ended at 10:10 p.m.
Rodney Greene
City Clerk
Page 23 of 392
Page 1 of 3
Rev. 7/7/2011 3:17:44 PM
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, July 11, 2011
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING of June 27, 2011
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 07/03/11 $2,684,653.53
(A2) City of Evanston Bills FY2011 through 07/12/11 $2,606,592.55
Credit Card Activity for the period ending May 31, 2011 $ 100,028.78
(A3.1) Approval of Contract Award for 2011 50/50 Sidewalk & Curb Replacement
Program (Bid 12-25)
Staff recommends City Council approval of a contract in response to Bid 12-25 to
award the FY2011 50/50 Sidewalk & Curb Replacement Program to the lowest
responsive and responsible bidder, Schroeder & Schroeder Inc. (7307 Central
Park Avenue, Skokie, IL) in the amount of $185,250. Funding for this work will be
from Special Assessment Fund $200,000 (6365.65515) and private funds.
Based on previous years we estimate the home owners share to be $80,000.
For Action
(A3.2) Approval of Contract award for 2011 Alley Paving Project (Bid 12-32)
Staff recommends City Council approval of a contract in response to Bid 12-32 to
award the 2011 Alley Paving Project to the lowest responsible and responsive
bidder, A. Lamp Concrete Contractor (800 W. Irving Park Road, Schaumburg, IL)
in the amount of $391,365. Funding for this work will be from the Special
Assessment Fund $232,332.50 (6365.65515) and Home Owner’s Share
$159,032.50.
For Action
Page 24 of 392
Page 2 of 3
Rev. 7/7/2011 3:17:44 PM
(A3.3) Approval of Renewal of Police Radio Service Agreement with Motorola
Staff from the Police Department recommends authorizing the City Manager to
renew the annual sole source service agreement with Motorola, Inc. (1309 East
Algonquin Road, Schaumburg, IL). The agreement is effective from July 1, 2011
through June 30, 2012. The annual cost is $29,758.20. Funding will be provided
by the Emergency Telephone System budget account 5150.62509 Service
Agreements/Contracts (Budget Amount: $40,100).
For Action
(A3.4) Approval of Animal Truck Vehicle Purchase from Wilmette
Staff recommends City Council approval of the purchase of a 2007 Ford F-250
Animal Control vehicle from the Village of Wilmette at a cost of $19,700.
Evanston City Council approval will be forwarded to the Wilmette Village Board
for their approval and subsequent sale. Funds will be provided from account
7700.65550 in the Fleet Services Fund.
For Action
(A4) Approval of 2012 Vehicle Sticker Compilation Design
Staff recommends that the City Council approve the compilation design to be
highlighted on the 2012 City of Evanston Vehicle Sticker. Non-profit organization
logos to be featured on the 2012 City Sticker design are The Cradle, The
Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation and
the Chessman Club of the North Shore. A compilation design of the 2012 City
Sticker featuring five (5) local non-profit organization logos was agreed to at the
June 27, 2011 City Council Meeting.
For Action
(A5) Resolution 41-R-11: Boiler Room Apartment Lease Renewal
Staff recommends City Council approval of Resolution 41-R-11, authorizing the
City Manager to execute a lease between the City of Evanston and Norma and
Nolan Robinson for the apartment located at 1223 Simpson Street for the period
August 1, 2011 through July 31, 2012. The rent will remain at $1300.00 per
month due on the first day of each month. The current lease expires July 31,
2011.
For Action
(A6) Resolution 42-R-11: Accepting Planning Staff Assistance Services
Delivered by the Chicago Metropolitan Agency for Planning
Staff recommends City Council approval of Resolution 42-R-11 to accept
Planning Staff Assistance Services delivered by the Chicago Metropolitan
Agency for Planning (CMAP). Resolution 42-R-11 authorizes the City Manager
to negotiate and execute the Memorandum of Understanding including scope of
services with CMAP to develop a water efficiency program for the City of
Evanston.
For Action
Page 25 of 392
Page 3 of 3
Rev. 7/7/2011 3:17:44 PM
(A7.1) Resolution 43-R-11: Abating Taxes Levied for the Year 2010 Heretofore
Levied to Pay Principal and Interest on Not to Exceed $8,893,960 General
Obligation Bonds, Series 2010A
Staff recommends City Council review and adoption of Resolution 43-R-11,
which will abate (decrease) the amount of the 2010 property tax levy needed to
retire the outstanding general obligation debt by $55,979.
For Action
(A7.2) Resolution 44-R-11: Abating Taxes Levied for the Year 2010 Heretofore
Levied to Pay Principal and Interest on Not to Exceed $9,166,678 General
Obligation Bonds, Series 2010B
Staff recommends City Council review and adoption of Resolution 44-R-11,
which will abate (decrease) the amount of the 2010 property tax levy needed to
retire the outstanding general obligation debt by $51,978.
For Action
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Page 26 of 392
Final
Page 1 of 8
Administration and Public Works
MEETING MINUTES
Administration & Public Works
Monday, June 27, 2011
5:45 P. M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey
Members Absent:
Staff Present: Donald Cornelius, Paul D’Agostino, Rajeev Dahal, Brandon Dieter,
Robert Dorneker, Joellen Earl, Chief Eddington, Grant Farrar, Doug
Gaynor, Rodney Greene, Stephen Griffin, Curtis Hanawalt, Jewell
Jackson, Shanee Jackson, Lonnie Jeschke, Marty Lyons, Joe
McRae, Paul Schneider, Evonda Thomas, Rickey Voss
Others Present: Barbara Clear & Erin Pakowski – Evanston Day Nursery
Heidi Bloom – The Cradle
Presiding Member: Delores Holmes
DECLARATION OF QUORUM
With a quorum present, Chairman Holmes called the meeting to order at 6 P. M.
APPROVAL OF MEETING MINUTES June 13, 2011.
It was moved by Ald. Grover and seconded by Ald. Braithwaite that the minutes of the
June 13, 2011 meeting be approved. A voice vote was taken and the minutes were
approved.
NEW BUSINESS
ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 06/19/11 $2,609,353.04
It was moved by Ald. Grover and seconded by Ald. Burrus that the payroll of
06/19/11 be approved. A voice vote was taken and it was approved.
(A2) City of Evanston Bills FY2011 through 06/28/11 $3,736,962.89
Ald. Rainey said compliments were due to the Police Department. They collect
thousand of dollars in seized funds that go to the State of which a large portion
is kept by the City. Good job!
It was moved by Ald. Burrus and seconded by Ald. Braithwaite that the Bills
through 06/28/11 be approved. A voice vote was taken and it was approved.
Page 27 of 392
Final
Page 2 of 8
Administration and Public Works
(A3.1) Approval of Renewal of CADS (Computer Aided Dispatch System) Software
License and Service Agreement with SunGard Public Sector
Staff recommends continuation of the annual sole source software license
and service agreement with SunGard Public Sector (1000 Business Center
Drive, Lake Mary, FL) for the Police Department’s CADS (Computer Aided
Dispatch System) software. Staff recommends that the City Council
authorize the City Manager to renew this sole source annual service
agreement in the amount of $58,515, which is a 0% increase in cost over
last year. Funding is provided in the Emergency Telephone System budget
account 5150.62509 Service Agreements/Contracts (Budget Amount:
$61,500).
Ald. Grover moved and Ald. Burrus seconded that A3.1 be approved. A voice
vote was taken and it was approved.
(A3.2) Approval of Maintenance Plan Agreement for Sherman Plaza beginning
August 23, 2011 through August 22, 2012
Staff recommends City Council approval to authorize the City Manager to
continue a maintenance agreement for Sherman Plaza that was established
in 2006. This maintenance agreement is between the City, the Residents of
Sherman Plaza Condominium Association, and the retail owner (currently
MB Evanston Sherman, LLC). The 3-party agreement covers the period of
August 23, 2011 through August 22, 2012. Funding provided by the Parking
Fund, Acct 7036.62660 in a not-to-exceed maximum of $115,000.
Ald. Burrus moved and Ald. Grover seconded that A3.2 be approved. A voice
vote was taken and it was approved.
(A3.3) Approval of Contract Award to Ozinga Ready Mix Concrete, Inc. for
Concrete (Bid 12-33)
Staff recommends City Council approval of a contract for the purchase of
400 cubic yards of concrete at a cost of $101.00 per cubic yard, 250 cubic
yards of high early strength concrete at $121.00 per cubic yard, and 50
cubic yards of flowable fill at $89.00 per cubic yard to Ozinga Ready Mix
Concrete, Inc. (2222 South Lumber Street, Chicago, IL) for a total of
$75,100. Funding for this purchase will be from: the FY2011 General Fund
Street and Alley Account, 2670.65055 in the amount of $30,000; the Water
Fund Account 7115-65051 in the amount of $8,000; and the Sewer Fund
Account 7400-65051 in the amount of $8,000. The remaining $29,100 will be
paid from the FY2012 General Fund Street and Alley Account 2670.65055.
Ald. Holmes pointed out that in the recommended action, the total contract cost
was $75,100 and then in Lloyd Shepard’s letter, the cost was shown as $92,950.
She asked if it was a typo. Paul Schneider (City Engineer) said that he would
look into it. He suspected it was a typo. Marty Lyons said that between
meetings tonight he ‘d get the clarification in time for the consent agenda. Ald.
Rainey asked if it was an Evanston company. P. Schneider said the
headquarters are in Chicago with an office in Evanston. He said he would also
look into this question. Ald. Rainey said she would like the clarification before the
full Council convenes.
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Administration and Public Works
Ald. Rainey moved and Ald. Braithwaite seconded that A3.3 be approved. A
voice vote was taken and it was approved.
(A3.4) Approval of Contract Award to Arrow Road Construction for Modified Hot
Mix Asphalt (Bid 12-34)
Staff recommends City Council approval of a contract for the purchase of
500 tons of modified hot mix surface at a cost of $50.50 per ton and 300
tons of modified hot mix binder at a cost of $42.50 per ton to Arrow Road
Construction dba Healy Asphalt (3401 South Busse Road, Mount Prospect,
IL) for FY2011 for a total cost of $38,000. Funding for this purchase will be
from: the General Fund, Street and Alley Maintenance account 2670.65055
in the amount $30,000; the Water Fund account 7715-65051 in the amount
of $4,000; and the Sewer Fund account 7400-65051 in the amount of $4,000.
The accounts have $110,000, $22,991 and $22,991 respectively budgeted
for FY 2011.
Ald. Holmes pointed out that the same problem appears in this item concerning
which contract amount is correct. M. Lyons said both items would be clarified.
Ald. Grover moved and Ald. Braithwaite seconded that A3.4 be approved. A
voice vote was taken and it was approved.
(A3.5) Approval of Renewal of Printing Contract with Ripon Printers for
Recreation & Arts Activities Guide and “Highlights” Newsletter (Bid 10-48)
The Parks, Recreation and Community Services Department recommends
that the City Council authorize the City Manager to execute the option to
renew the contract to print the City’s combined Recreation & Arts Activities
Guide and “Highlights” newsletter publication with Ripon Printers (656 S.
Douglas St., Ripon, Wisconsin) for a third year in the amount of $54,900.
Ripon Printers submitted the lowest-priced responsible and responsive bid
(Bid 10-48). The original bid requested prices for an optional second and
third year. City Council renewed the contract last July for a second year.
Although Ripon Printers’ bid did not include a price increase for the
optional years, the company has agreed to honor their price.
Ald. Burrus asked for clarification: is the 54,900K the full amount of printing costs
plus 27,072K or is it 57,900K minus 27,072K. Robert Dorneker (Recreation
Supervisor) said it is 54K minus 27K. Ald. Burrus asked how many are
produced and are they hand delivered. R. Dorneker replied that 30K are printed
and there is a carrier route employed. There are an additional 4500 copies for
places like our libraries. Ald. Burrus noted that she continues to get two copies
at her home. She asked if there is any way to prevent this and print less copies
and to be more efficient in delivery. She wondered if everyone wanted a copy.
She suggested that this is something to think about for the future. Ald.
Braithwaite asked if there is something special about Ripon Printers. Are there
no printers in Evanston? R. Dorneker said three years ago, no Evanston firm
applied for the job. With this being the last of the three year contract, it is
possible that in 2013 an Evanston firm will be interested.
Ald. Grover moved and Ald. Braithwaite seconded that A3.5 be approved. A
voice vote was taken and it was approved.
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Administration and Public Works
(A3.6) Approval of Contract Award Recommendation to Bulley & Andrews, LLC
for the 2011 Comprehensive Parking Garage Repair Project (Bid 12-17)
Staff recommends approval of Option 2 the base bid plus alternates 1
through 6 for the 2011 Comprehensive Parking Garage Repair Project to
Bulley & Andrews, LLC (1755 W. Armitage Avenue, Chicago, IL) in the total
amount of $2,539,934. Funding will be provided by: FY2011 Capital
Improvement Program Account #416138 in amount of $1,809,621;
Washington National TIF in the amount of $473,715; and the Parking Fund
in the amount of $306,598.
Ald. Rainey thought that many may not know how a parking garage operates and
asked staff for a brief explanation. Rickey Voss (Manager Parking Systems)
noted that of all the garages, Sherman Plaza is unique in the fact that it shares
parking spaces with condominium residents and the general public. Every year,
the City reviews how the structures are doing. Ald. Rainey said that she was
asking about the rent received from the residents of Sherman Plaza. R. Voss
replied that those “nested” areas were purchased by the residents. Ald. Grover
asked what the alternative recommendation by staff to seal all the floors at 300K
actually covered. R. Voss responded that the overall project included the repair
of the base sealant, a step that must be accomplished. This investment will last
from two to three years. The goal is to do it all now and then in two years review
the success or not of the work. M. Lyons said that the Parking and
Transportation Committee had an outside firm review this for two plus years.
Then another firm found more needs, which now cost more. The committee
wants to do the repair work, seal it and then maintain the decks. Ald. Grover
asked if there was a specific recommendation from the Parking and
Transportation Committee. M. Lyons said that they recommended this to be
done in 18 months, which was 12 months ago. Ald. Burrus pointed out that
maintenance is needed now to save higher repair costs later. Ald. Rainey noted
a reference made to Capital Improvement but thought that the garage funds were
used rather than bonds. M. Lyons replied that it is all current funds, not bond
monies.
Ald. Rainey moved and Ald. Grover seconded that A3.6 be approved. A voice
vote was taken and it was approved.
(A4) Approval of Risk Based Farmers’ Market Inspection Fees
Staff recommends that City Council approve Risk Based Fees at the
Farmers Markets (all sites) to address current economic concerns. The
three (3) recommended fees are Risk 1, $225 (High risk - food sold requires
extensive handling); Risk 2, $150 (Medium - food sold requires minimal
handling); and Risk 3, $75 (Low - food sold is prepackaged).
Ald. Grover moved and Ald. Braithwaite seconded that A4 be approved. A voice
vote was taken and it was approved.
(A5) Approval of 2012 and 2013 Vehicle Sticker Selection and Renewal
Timeframe
Staff recommends that City Council select one (1) design to be highlighted
on the 2012 City of Evanston Vehicle Sticker. Candidates for consideration
Page 30 of 392
Final
Page 5 of 8
Administration and Public Works
are The Cradle, the Evanston Day Nursery, Mather LifeWays, Evanston
Community Foundation, and the Chessman Club of the North Shore. For
2013, staff recommends design of a sticker by City staff to coincide with
the Evanston 150th Celebration. Staff also recommends the City Council
change the sticker renewal deadline to mid-December to coincide with the
new calendar year fiscal year. This year, the recommended deadline would
be December 16, 2011.
R. Voss started this item with a presentation of the five stickers to be considered.
The staff recommend that only one design be selected. Giving the residents a
choice last year added time to the process. Then when one design ran out, the
staff had to explain to the buyer why their choice could not be filled. The five
groups to be considered are: The Cradle, Evanston Day Nursery, Mather
LifeWays, Evanston Community Foundation and the Chessman Club of the North
shore. To get in sync with the new fiscal year, the purchase and display dates
have to be moved up. Sales will start October 1st and stickers should be
displayed by December 16th. This will be a big change for residents. Ald. Rainey
felt the change in dates would be a nightmare. R. Voss next showed the design
for the 2013 vehicle sticker representing the Evanston 150th anniversary. If the
license plate recognition program is running as planned, this will be the last
vehicle sticker required by residents. Ald. Rainey said she supports this sticker.
However, she pointed out, we talk about branding, and this design does not
relate to anything else the city produces. That needs to be looked at. Ald. Burrus
asked why they are planning on stickers for 2013 and R. Voss replied that 2013
is optional, no sticker is planned for 2014. M. Lyons said that there will be a
need for some stickers for those who often find themselves in another city.
Parking in Chicago without a sticker will probably result in a ticket. Though it can
be fought, it will be an effort.
Barbara Clear & Erin Pakowski – Evanston Day Nursery. The Evanston Day
Nursery representative noted that they are soon to celebrate 100 years of service
to Evanston, assisting working families. The were closed during the depression
but continued to serve the community as a feeding station. During WWI they
provided training in many areas.
Heidi Bloom – The Cradle. Ms. Bloom noted that the Cradle has been in
Evanston since 1923, It was founded by an Evanston woman to provide a place
for babies waiting to be adopted. They are the only U. S. agency to operate a 24
hours service. Not all are adopted, thirty percent return to their birth family.
To date they have place 15,000 babies.
Ald. Burrus pointed out the Evanston Foundation supports the Nursery but not
the Cradle. They also do not support the Mather or the Chessman. Club. Ald.
Grover noted the years for these agencies and wondered how they all might be
honored. R. Voss said that he too had asked that very question as had other
staff members. He then showed a slide that incorporated all five applicants.
Though there were some recommendations for cosmetic changes, the Alderman
were very pleased at his suggestion. R. Voss said that he would work with staff
to make changes as possible. M. Lyons said that timing is very important to set
up such a major sale to the residents of Evanston. He asked that Mr. Voss be
allowed to come back at the next meeting, July 11th, to get final approval.
Ald. Burrus moved and Ald. Rainey seconded to approve the new deadlines
presented by R. Voss. A voice vote was taken and the motion passed.
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Administration and Public Works
(A6) Resolution 40-R-11, Authorizing the City Manager to Negotiate a Contract
for the Purchase of Real Property Located at 623 – 627½ Howard Street,
Evanston, Illinois
Staff recommends the approval of Resolution 40-R-11 authorizing the City
Manager to negotiate and execute a contract for the purchase of real
property located at 623-627½ Howard Street in Evanston, Illinois for an
amount not to exceed $475,000. Funding provided for this acquisition is
through a loan to the Howard-Ridge Tax Increment Financing District (TIF)
from the Economic Development Fund.
Ald. Rainey thanked the Council for supporting the Howard Street improvements.
The planters were delivered and there is excitement in the community. Ald.
Burrus also noted that Economic Development and the Finance Committee
worked very hard on this. Ald. Rainey said she would not have had it any other
way. Ald. Grover asked how the City acquisition will help the City with
development. What, she asked, is behind this. Ald. Rainey said this is a concept
that the City is looking at. Skokie had purchased nearly all of the parcels on
Dempster Street mall. Ald. Burrus thought Econ Development could do
something about this so the committee can better understand TIF,
redevelopment, etc. We hear about the negative but seldom about the
successes. Ald. Rainey stated that the Evanston TIFs should be studied by
others. They are an example of positive thinking. She noted that the City cannot
discuss the purchase of properties as the price would probably go up.
Ald. Rainey moved and Ald. Burrus seconded that A6 be approved. A voice vote
was taken and it was approved.
(A7) Ordinance 58-O-11, Amending City Code Section 1-6-2 to Authorize the
Mayor to Solemnize Marriages and Solemnize and Certify Civil Unions
Staff recommends approval of Ordinance 58-O-11, which amends City Code
Section 1-6-2 regarding the Mayor’s powers and duties. The Mayor will
request suspension of the Rules so that the Ordinance may be introduced
and adopted.
Ald. Rainey moved and Ald. Grover seconded that A7 be approved. A voice vote
was taken and it was approved.
(A8) Ordinance 59-O-11: Approval of General Obligation Bond Issue
Staff recommends approval of Ordinance 59-O-11 for the issuance of not-
to-exceed amount of $19,300,000 in 20-year tax-exempt General Obligation
(G.O.) bonds. As has been done previously, the City uses a parameters
ordinance that provides a not to exceed limit for the bonds set at $19.3
million. The proposed $19,300,000 debt issuance is comprised of G.O.
bonds to be issued for the FY2011 Capital Improvements Program
($9,120,000), the Sewer Fund ($8,000,000) and refinancing of a portion of
the Series 2003B bonds ($2,120,000).
Ald. Rainey moved and Ald. Braithwaite seconded that A8 be approved. A voice
vote was taken and it was approved 4 – 1. Ald. Burrus voted no.
Page 32 of 392
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Administration and Public Works
(A9) Ordinance 60-O-11 Approving and Authorizing Revenue Bonds and Related
Matters Thereto (Roycemore Conduit Financing)
Staff recommends approval of Ordinance 60-O-11 authorizing Revenue
Bonds and related matters regarding Roycemore School conduit financing.
Roycemore School has requested the City act as the conduit financing
authority for their debt issuance. The City will not incur a liability to repay
this debt in the event of a default by Roycemore. This debt will not appear
in the City’s financial balance sheet, but will appear as a note in our
financial statements.
Ald. Grover asked how this was different from the Chiaravalle School
transactions. M. Lyons said that it is identical other than they were smaller.
Having no interest in the funds, the City has gone ahead with this, a conduit
financing deal where they only use our name. There is no liability to the City,
Ald. Burrus asked if the City will incur any costs and M. Lyons replied there is
none. The staff will probably go through the 15K set aside to cover costs. Ald.
Rainey asked why the City is doing this. Roycemore’s other option was to go
through a financing authority and that cost would be nearly double. Using the
City will help move it forward faster.
Ald. Rainey moved and Ald. Grover seconded that A9 be approved. A voice vote
was taken and it was approved.
(A10) Ordinance 42-O-11, Decreasing the Number of Class H Liquor Licenses
Due to a Change in Ownership of Evanston 1st Liquors
The Local Liquor Commissioner recommends adoption of Ordinance 42-O-
11, which amends Section 3-5-6-(H) of the City Code to decrease the
number of Class H liquor licenses from 2 to 1 due to a change in
ownership of Evanston 1st Liquors, 1019 Davis Street.
Ald. Rainey said she was asked the other day why Evanston 1st is so named.
The answer is they were the first store authorized by the City to sell liquor.
Ald. Rainey moved and Ald. Burrus seconded that A10 be approved. A voice
vote was taken and it was approved.
(A11) Ordinance 43-O-11, Increasing the Number of Class H Liquor Licenses to
Permit Issuance to Evanston 1st Liquors
The Local Liquor Commissioner recommends adoption of Ordinance 43-O-
11, which amends Section 3-5-6-(H) of the City Code to increase the
number of Class H liquor licenses from 1 to 2 to permit issuance to Vishna
Evanston Liquor, Inc., new owner of “Evanston 1st Liquors,” 1019 Davis
Street.
Ald. Rainey moved and Ald. Burrus seconded that A11 be approved. A voice
vote was taken and it was approved.
IV. ITEMS FOR DISCUSSION
(APW1) Proposed Bike Racks and Shelters on Clark Street at Sherman
Avenue and Central Street at Stewart Avenue
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Administration and Public Works
P. Schneider made this presentation with a Power Point show. He explained that
this evening he wished to share ideas to expand bike parking with shelters in
Evanston. These first plans are in conjunction with brick replacement projects.
Starting on Clark Street, one parking space will be removed, a loss of
approximately $2300 per year. The sidewalk would be extended into that area
for a bike rack that holds eight bikes and a shelter would be erected above it.
The other proposed project in on Central Street at parking lot #4. The Power
Point presentation showed the various styles of “parachute” shelters and their
prices. P. Schneider said that the committee is looking for approval to move
ahead with this project. He said that they have already advertised for the Clark
Street project. If both these projects are approved, they will come back to
Council for funding approval. Ald. Burrus asked if the cost of the shelters
included installation. P. Schneider said it did, Ald. Burrus noted that they are
proposing to take away a parking space downtown when there are already not
enough spaces. She also felt the location was a bit odd when you see bikes
chained to parking meters on Benson Avenue. What if more bike racks were
scattered around town with out the cost of the shelters for better immersion she
asked. P. Schneider said that they were looking at these two areas since work is
going to be done on them. The staff has also explored having a bike corral but
space downtown is very limited. He agreed that there are many areas downtown
to be viewed, especially those areas near METRA and CTA stations. Ald. Grover
stated that there is no doubt that more bike racks are needed. The shelters
would be a good visual to tell the bike rider where to go. Ald. Holmes voiced the
opinion that at 19K per shelter, that was a lot of money. P. Schneider noted that
there are some racks at train stops but more are needed. Ald. Grover said the
Environmental Board has studied this. Ald. Burrus felt that choosing these two
sites just because other work was schedule sounded a little hollow. Clark Street
she said is not where a student would rack his bike to go onto campus. It makes
no sense she continued to give up a parking space and revenue just to try a new
system. She believed that more thought needed to be given this project before
moving ahead. M. Lyons agreed saying a location analysis would be helpful
based on figures today. It should be priced with and without a shelter. He also
felt the Northwestern (Student Government) should be asked where they would
like to see bike racks. Ald. Rainey said that her constituents have asked for bike
racks in garages. Then no shelter would be required. Maybe some could be
added to those locations.
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Grover motioned and Ald. Burrus seconded to adjourn. A voice vote was
taken and the motion was approved at 7:20 p.m., June 27 2011.
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
Page 34 of 392
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: July 7, 2011
Recommended Action: Staff recommends approval of the city of Evanston
Payroll and Bills List.
Summary:
Payroll – June 20, 2011 through July 3, 2011 $2,684,653.53
(Includes employer portion of IMRF, FICA, and Medicare)
Bills List – July 12, 2011 $2,606,592.55
General Fund Amount – Bills list $346,735.47
General Fund Amount – Supplemental list $ 14,142.00
General Fund Total: $360,877.47
Credit Card Activity – Period End May 31, 2011 $ 100,028.78
Attachments: Bills List; May Credit Card Transactions
For City Council meeting of July 11, 2011 Item #A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
Page 35 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT CARDS 1,078.65
100.22730 BANK OF AMERICA COMMERCIAL CAR *PURCHASING CARD MAY 2011 100,028.78
101,107.43
1400 CITY CLERK
1400.62509 IMAGING OFFICE SYSTEMS INC MAINT. AGREEMENT 852.50
852.50
1505 CITY MANAGER
1505.62205 PIONEER PRESS RFP 12-27 57.60
57.60
1525 MISC. BUSINESS OPERATIONS
1525.66060 KEEP EVANSTON BEAUTIFUL ANNUAL SUPPORT PAYMENT 5,000.00
5,000.00
1535 SUSTAINABILTY GRANT
1535.65125 EVANSTON IMPRINTABLES,INC.CLOTHING FOR EMPLOYEE 100.55
100.55
1705 LEGAL ADMINISTRATION
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 8.59
1705.62345 CLERK OF THE CIRCUIT COURT APPEARANCE FEE: 1200 PITNER 146.00
1705.62509 HANSEN, ANJANA Hearing officer services 1,740.00
1705.62509 GREENSPAN, JEFFERY D Hearing officer services 2,400.00
1705.62509 EX, MITCHELL C.Hearing officer services 2,130.00
1705.62509 BRUNNER, SUSAN D Hearing Officer Services 3,955.00
1705.65010 CRAINS CHICAGO BUSINESS SUBSCRIPTION CRAINS 169.90
10,549.49
1905 ADM.SERVICES- GENERAL SUPPORT
1905.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 94.49
94.49
1910 FINANCE DIVISION - REVENUE
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 78.88
1910.64541 AZAVAR TECHNOLOGIES CONTINGENCY PAYMENTS 986.34
1910.51620 TOHORZ, ROBERT REIMB. DID NOT CLOSE 835.00
1910.51600 LUTTON, NANCY LOT 39 3.0 MONTHS REFUND 36.00
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 9.72
1,945.94
1929 HUMAN RESOURCE DIVISION
1929.62512 VOORHEES ASSOCIATES EXECUTIVE RECRUIT FEES 6,384.36
1929.62274 I/O SOLUTIONS, INC POLICE RECRUITMENT 3,280.00
9,664.36
1932 INFORMATION TECHNOLOGY DIVI.
1932.62380 CHICAGO OFFICE TECHNOLOGY GROU COPIER MAINT. AGREEMENT 3,119.09
1932.65615 COMCAST CABLE CABLE CHARGES 152.54
1932.65605 SOUND INC.MAINT. CONTRACT NEC 2400 824.16
1932.62380 US Bank COPIER LEASE AGREEMENT 1,641.52
1Page 36 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1932.64505 AT & T MONTHLY CHARGES 352.31
1932.64505 CALL ONE COMMUNICATIONS CHARGES 7,449.58
1932.62250 OUTSOURCE TECHNOLOGIES, LLC EQUIPMENT REPAIRS 305.00
1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 261.77
14,105.97
1940 MISC. EXPENDITURES / BENEFITS
1940.62706 KAP SUM PROPERTIES SALES TAX REVENUE SHARING 114,382.12
1940.61510 EAP CONSULTANTS, INC.MONTHLY INVOICE 1,027.24
115,409.36
1941 PARKING ENFORCEMENT & TICKETS
1941.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 38.14
1941.62451 STEINER, CHRISTOPHER TOW REFUND 145.00
1941.52505 KULALKOFSKY, ELIZABETH TICKET REFUND 10.00
1941.52505 ALT, JANE TICKET REFUND 50.00
1941.52505 DELANEY, CHRISTPHER J.OVERPMNT PARKING TICKETS 3.00
246.14
2105 PLANNING & ZONING
2105.65010 CRAINS CHICAGO BUSINESS SUBSCRIPTION CRAINS 97.95
2105.62205 PIONEER PRESS BLANKET PO FY2011 ZONING ADS 32.80
2105.62205 PIONEER PRESS BLANKET PO FY2011 ZONING ADS 23.20
2105.65095 OFFICE DEPOT BLANKET PO FOR FY 2011 40.10
2105.62285 AARYNN/ALLYSSA TRUCKING ZBA PACKETS COURIER SERV.34.99
2105.62205 PIONEER PRESS BLANKET PO FY2011 ZONING ADS 41.60
270.64
2115 HOUSING CODE COMPLIANCE
2115.62190 TECHNOLOGY AGAINST GRAFFITI GRAFFITI REMOVAL 924.00
2115.62190 GARRISON, LARRY GRAFFITI REMOVAL 240.00
1,164.00
2126 BUILDING INSPECTION SERVICES
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 425.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 160.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 25.00
610.00
2205 POLICE ADMINISTRATION
2205.62210 MSF GRAPHICS, INC.HIRBACK CARDS 63.25
2205.65040 LAPORT INC JANITORIAL SUPPLIES 516.64
2205.65040 LAPORT INC JANITORIAL SUPPLIES 118.62
2205.64015 NICOR 0632 MONTHLY CHARGES 199.30
897.81
2210 PATROL OPERATIONS
2210.65020 CHICAGO BADGE & INSIGNIA REPAIR/REFINISH BADGES 44.00
2210.65020 J. G. UNIFORMS, INC BODY ARMOR 748.00
792.00
2225 SOCIAL SERVICES BUREAU
2225.62370 ANDERSON, JONAH YOUTH OUTREACH 6/13-24 1,104.00
2225.62370 THOMAS, JONATHAN YOUTH OUTREACH 6/13-24 1,104.00
2,208.00
2Page 37 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 27.21
27.21
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 407.40
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 119.70
527.10
2260 OFFICE OF ADMINISTRATION
2260.62295 PONTARELLI, SUSAN REIMB MEALS WOMEN IN CORRECTIO 88.00
2260.62295 EVANSTON ATHLETIC CLUB FITNESS MAY 2011 477.00
2260.62295 PRATT, PANDORA REIMB. WOMEN IN CORRECTIONS 88.00
2260.62295 FAISON, JEFFREY REIMB MEALS INSTR. PROGRAM 36.00
2260.62295 WRIGHT, JODY REIMB. MEALS SEARCH/SEIZURE 36.00
2260.62295 BUSH, JOSEPH T REIMB. MEALS/INTERROGATION CLS 48.00
773.00
2270 TRAFFIC BUREAU
2270.65125 NEWMAN, LOUIS TOW REFUND 185.00
185.00
2275 COMMUNITY STRATEGIC BUREAU
2275.61055 RING, MARIANNE P.S.T. 6/20-26 952.00
2275.61055 RING, MARIANNE P.S.T. 6/13-17 1,224.00
2,176.00
2280 ANIMAL CONTROL
2280.65025 PETSMART KITTY LITTER 69.92
69.92
2305 FIRE MGT & SUPPORT
2305.64015 NICOR 0632 MONTHLY CHARGES 151.08
2305.64015 NICOR 0632 MONTHLY CHARGES 200.10
2305.64015 NICOR 0632 MONTHLY CHARGES 199.31
550.49
2407 HEALTH SERVICES ADMIN
2407.65095 OFFICE DEPOT OFFICE DEPOT 9.34
2407.65095 OFFICE DEPOT OFFICE DEPOT 198.83
208.17
2425 DENTAL SERVICES
2425.62521 ILLINOIS EMERGENCY MANAGEMENT RADIATION MACHINE REGIST. FEE 35.00
2425.65075 PATTERSON DENTAL SUPPLY, INC. DENTAL EQUIP. REPAIR 414.00
449.00
2440 VITAL RECORDS
2440.65095 MSF GRAPHICS, INC.BIRTH CERTIFICATES 1,168.00
1,168.00
2610 MUNICIPAL SERVICE CENTER
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 123.75
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 117.95
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 143.25
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 140.50
3Page 38 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 68.50
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 54.30
2610.65090 DEPENDABLE FIRE EQUIPMENT INC. ANNUAL FIRE EXTINGUISHER MAINT 623.80
2610.62518 FOX VALLEY FIRE & SAFETY MAINT. SERV CTR FIRE ALARM 1,270.00
2610.65040 LAPORT INC JANITORIAL SUPPLIES 584.50
2610.62205 PIONEER PRESS ADVERTISING BID FOR ROCK SALT 59.20
2610.62205 PIONEER PRESS AD FOR BID 12-33 FOR CONCRETE 56.00
2610.62205 PIONEER PRESS AD FOR ASPHALT BID 12-34 56.00
2610.65020 UNIFORMS TO YOU RETURNED TSHIRTS 97.75-
2610.65050 LEMOI HARDWARE LATEX GLOVES 20.57
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 97.75
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 136.75
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 129.50
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 137.25
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 133.20
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 122.25
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 132.15
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 119.75
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 133.55
2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 168.75
4,531.47
2630 TRAFFIC ENGINEERING
2630.62210 PIONEER PRESS YELLOW LINE NOTICE PUBLICATION 56.00
56.00
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64006 MARTINEZ, EFRAIN ALLEY LIGHT REIMB. PROG.137.72
2640.64008 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 27.85
2640.64006 COMED MONTHLY CHARGES 31.27
2640.64006 COMED MONTHLY CHARGES 609.96
2640.64006 ANDRUS, LOIS ALLEY LIGHT REIMB. PROG.65.58
872.38
2665 STREETS AND SANITATION ADMINIS
2665.65095 OFFICE DEPOT OFFICE SUPPLIES FY2011 77.56
77.56
2670 STREET AND ALLEY MAINTENANCE
2670.65055 OZINGA CHICAGO RMC, INC.READY MIX CONCRETE 1,475.00
2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 338.86
2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 621.15
2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 216.96
2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 291.36
2,943.33
2690 RESIDENTIAL RECYCLING COL
2690.65125 CRESTLINE CO. INC.GROCERY TOTE 198.00
198.00
2805 CHILDREN'S SERVICES
2805.65641 RECORDED BOOKS INC.JUV AV 618.20
2805.65630 BAKER & TAYLOR JUV PRINT 387.84
4Page 39 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2805.65630 BAKER & TAYLOR JUV PRINT 193.92
2805.65641 RANDOM HOUSE INC JUV A/V 65.60
2805.65630 BAKER & TAYLOR JUV PRINT 394.55
1,660.11
2806 ADULT SERVICES
2806.65630 BAKER & TAYLOR ADULT PRINT 210.00
2806.65630 BAKER & TAYLOR ADULT PRINT 70.00
2806.65641 BBC AUDIOBOOKS AMERICA ADULT AV 8.00
2806.65641 RANDOM HOUSE INC ADULT AV 138.75
2806.65641 RANDOM HOUSE INC YA A/V 80.00
2806.65641 RECORDED BOOKS INC.ADULT AV 2,029.40
2806.65641 RECORDED BOOKS INC.ADULT AV 99.00
2806.65641 BAKER & TAYLOR ADULT AV 40.87
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 66.03
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 44.02
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 102.09
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 250.00
2806.65630 BAKER & TAYLOR YA PRINT 237.12
2806.65630 BAKER & TAYLOR ADULT PRINT 532.52
2806.65630 BAKER & TAYLOR YA PRINT 574.98
2806.65630 BAKER & TAYLOR ADULT PRINT 400.12
2806.65630 BAKER & TAYLOR YA PRINT 316.45
2806.65630 BAKER & TAYLOR ADULT PRINT 104.16
2806.65630 BAKER & TAYLOR ADULT PRINT 870.53
2806.65630 BAKER & TAYLOR ADULT PRINT 43.91
2806.65630 BRODART COMPANY ADULT PRINT 40.97
2806.65630 BAKER & TAYLOR ADULT PRINT 133.92
2806.65630 BAKER & TAYLOR ADULT PRINT 141.69
2806.65630 BAKER & TAYLOR ADULT PRINT 113.26
2806.65630 BAKER & TAYLOR ADULT PRINT 2,456.27
2806.65630 BAKER & TAYLOR ADULT PRINT 10.00
2806.65630 BAKER & TAYLOR ADULT PRINT 201.01
2806.65630 BAKER & TAYLOR ADULT PRINT 96.37
2806.65630 BAKER & TAYLOR ADULT PRINT 83.95
2806.65630 BAKER & TAYLOR ADULT PRINT 568.58
2806.65630 BAKER & TAYLOR ADULT PRINT 80.00
2806.65630 BARNES & NOBLE.COM ADULT PRINT 20.78
2806.65630 BARNES & NOBLE.COM ADULT PRINT 94.23
2806.65630 BARNES & NOBLE.COM ADULT PRINT 59.96
2806.65630 GALE GROUP ADULT PRINT 55.58
2806.65630 GALE GROUP ADULT PRINT 27.79
2806.65630 GALE GROUP ADULT PRINT 50.05
2806.65630 GALE GROUP ADULT PRINT 49.17
2806.65630 GALE GROUP ADULT PRINT 50.05
2806.65630 GALE GROUP ADULT PRINT 94.57
2806.62340 GALE GROUP ONLINE DATABASES 1,941.17
2806.65641 RECORDED BOOKS INC.ADULT AV 43.90
12,631.22
2835 TECHNICAL SERVICES
5Page 40 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2835.65100 SHOPPER, INC.TECH SERV. OFFICE SUPPLIES 317.71
2835.65100 HIGHSMITH CO., INC.OFFICE SUPPLIES 41.36
359.07
2840 MAINTENANCE
2840.65050 BATTERYSHARKS SIGNS BATTERY REPLACEMENT 845.40
2840.65040 CINTAS #769 MAT SERVICE 57.69
903.09
2845 ADMINISTRATION
2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 94.92
2845.62210 ALLEGRA PRINT & IMAGING PRINTING 557.00
651.92
3010 REC. BUS. & FISCAL MGMT
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 80.27
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 21.99
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 54.21
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 36.99
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 21.46
214.92
3020 RECREATION GENERAL SUPPORT
3020.65125 MITY-LITE INC.RT3096 TABLES 30"X96"1,856.00
1,856.00
3025 PARK UTILITIES
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 1,717.86
3025.64005 COMED MONTHLY CHARGES 192.18
3025.64005 COMED MONTHLY CHARGES 34.53
3025.64005 COMED MONTHLY CHARGES 130.37
3025.64005 COMED MONTHLY CHARGES 27.09
3025.64005 COMED MONTHLY CHARGES 241.81
3025.64005 COMED MONTHLY CHARGES 1,399.45
3025.64005 COMED MONTHLY CHARGES 34.32
3025.64005 COMED MONTHLY CHARGES 17.86
3025.64005 COMED MONTHLY CHARGES 309.71
4,105.18
3030 CROWN COMMUNITY CENTER
3030.62505 PAR-KING NORTH SPORTS CAMP FIELD TRIP 108.00
3030.62375 JEAN'S GREENS, INC.PLANT SERVICE JUNE 2011 50.00
3030.62505 FONSECA MARTIAL ARTS PAYMENT FOR SERVICES 6,182.40
3030.62505 FIEBIG, ESTHER INSTR. YOUTH DANCE CLASSES 120.00
3030.62505 FIEBIG, ESTHER YOUTH DANCE CLASS INSTRUCTION 120.00
3030.62505 KANTOR, GARY INSTR. MAGIC CLASS 56.00
3030.62505 LOCKETT, LAMAR INSTR. ADULT DANCE 60.00
3030.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 43.32
6,739.72
3035 CHANDLER COMMUNITY CENTER
3035.62507 CLASSIC BOWL BOWLING FIELD TRIP SPORT CAMP 201.40
3035.62507 PAR-KING NORTH FIELD TRIP SPORTS CAMP DEPOSIT 400.00
3035.65040 LAPORT INC 2011 BLANKET PO JANITORAL 49.84
6Page 41 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3035.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 1,181.27
3035.65110 EVANSTON IMPRINTABLES,INC.2011 CAMP TSHIRTS CHANDLER 770.00
3035.62505 UNGER, DIANA FENCING INSTRUCTION FOR 1,195.74
3035.62507 BICKER BROS, INC DBA NOVELTY G MINI GOLF OUTING 234.00
3035.62507 BICKER BROS, INC DBA NOVELTY G SPORTS CAMP FIELD TRIP 338.00
3035.62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 192.40
3035.62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 125.80
3035.62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 136.90
3035.62507 LASER QUEST SPORTS CAMP FIELD TRIP 234.00
3035.62507 LASER QUEST SPORTS CAMP FIELD TRIP 370.50
3035.62507 LASER QUEST SPORTS CAMP FIELD TRIP 429.00
3035.64015 NICOR 0632 MONTHLY CHARGES 145.25
3035.62507 LASER QUEST SPORTS CAMP FIELD TRIP 429.00
3035.62507 CLASSIC BOWL PEEWEE SPORT CAMP FIELD TRIP 192.40
6,625.50
3040 FLEETWOOD JOURDAIN COM CT
3040.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 1,085.20
3040.65110 FITNESS WEAR, INC.CAMP TSHIRTS 222.50
3040.65110 FITNESS WEAR, INC.STAFF TSHIRTS 44.55
3040.65110 FITNESS WEAR, INC.FJCC SUMMER BASKETBALL 1,881.00
3040.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 2,527.89
3040.65040 LAPORT INC JANITORIAL SUPPLIES 236.32
3040.65110 FITNESS WEAR, INC.BASKETBALL NUMBERS 472.50
3040.65110 FITNESS WEAR, INC.CAMP TSHIRTS 1,156.75
7,626.71
3045 FLEETWOOD/JOURDAIN THEATR
3045.62511 SANDERS, SEAN DESIGN/CHOREOG. -FIVE GUYS 350.00
3045.62511 LENIHAN, TIM MUSICAL SCORE 5 GUYS MOE 1,000.00
3045.62511 PERRIN, JAMES T.FJT PERFORMER 5 GUYS MOE 240.00
3045.62511 LENIHAN, TIM PYMNT 2-MUSICAL SCORE 5GUYSMOE 1,100.00
3045.62511 PERRIN, JAMES T.PYMT 2 5GUYSMOE PERFORMER 300.00
3045.62511 MILLER, ALLISON STAGE MANAGE 5GUYSMO 5/16-6/23 1,210.00
3045.62511 HANSON, DREW PERFORMER YOUTH STAGE CUSTER 300.00
3045.62511 HORTON, GLADYS DJ YOUTH ACTIVITY 6-18 300.00
3045.62511 PATTERSON, DEVIN PERFORMER YOUTH STAGE CUSTER 300.00
3045.62511 KELLY, FORREST C.SOUND ENGNR. YOUTH STAGE CUST 150.00
3045.62511 WELLS, THOMAS SHAKESPEARE INSTRUCTION 200.00
5,450.00
3050 RECREATION OUTREACH PROGRAM
3050.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 64.72
64.72
3055 LEVY CENTER
3055.61062 ST. MORITZ SECURITY SERVICES, SECURITY PRIVATE RENTAL 409.50
3055.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 5,041.98
3055.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 37.08
3055.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 20.91
3055.62505 ADBRIDON CORP.SPANISH CLASS INSTRUCTION 355.00
3055.62210 ALLEGRA PRINT & IMAGING 2011 BLANKET PO PRINTING 575.00
7Page 42 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3055.64015 NICOR 0632 MONTHLY CHARGES 246.50
3055.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 24.39
6,710.36
3080 BEACHES
3080.65045 FEDEX KINKO'S - CAS PRINT, TRIM & NUMBER 500 BEACH 34.55
3080.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 131.54
3080.64015 NICOR 0632 MONTHLY CHARGES 62.84
228.93
3095 CROWN ICE RINK
3095.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 555.30
3095.62245 JORSON & CARLSON ICE SCRAPER SHARPENED 33.06
3095.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 9,897.14
3095.65110 MITY-LITE INC.RT3096 TABLES 30"X96"1,670.40
3095.62375 JEAN'S GREENS, INC.PLANT SERVICE JUNE 2011 50.00
3095.65095 ILLINOIS PAPER COMPANY PAPER 216.60
3095.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 111.80
12,534.30
3100 SPORTS LEAGUES
3100.62508 MEYER, HAL UMPIRE FEES 150.00
3100.62508 DANIELS, GARRY UMPIRE FEE 550.00
3100.62508 BROOKS, MARVIN UMPIRE FEE 540.00
1,240.00
3205 COMMUNITY RELATIONS
3205.65090 HY-TEST SAFETY SHOE SERVICE SAFETY EQMNT-YOUTH SERV. TEAM 1,448.55
1,448.55
3510 HORTICULTURAL MAINTENANCE
3510.65015 COMMERCIAL MAINTENANCE CHEMICA GRAFFITI REMOVAL 365.50
3510.65055 LEMOI HARDWARE SANDPAPER 3.35
3510.65015 CERTIFIED LABORATORIES STING AEROSOL 380.83
749.68
3520 DUTCH ELM DISEASE CONTROL
3520.62385 BERK, JEROME HAZARD TREE REMOVAL REIMB.45.00
45.00
3535 DUTCH ELM INOCULATION PROGRAM
3535.62496 JOHNSON TREE EXPERTS FUNGICIDE PREVENTION DUTCH ELM 83,950.65
83,950.65
3605 ECOLOGY CENTER
3605.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 365.68
3605.64015 NICOR 0632 MONTHLY CHARGES 56.99
3605.62495 ANDERSON PEST CONTROL PEST CONTROL 56.75
479.42
3710 NOYES CULTURAL ARTS CTR
3710.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 1,619.94
1,619.94
3720 CULTURAL ARTS PROGRAMS
3720.65095 WINDY CITY PRESS #10 WINDOWED ENVELOPES WITH 62.00
8Page 43 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
62.00
3723 NCAP - ARTS CAMP
3723.62511 KABABIK, MARY RENAISSANCE DANCE INSTRUCTION 850.00
3723.62511 KABABIK, MARY PRINCESS CAMP ENTERTAINMENT 250.00
1,100.00
3727 NCAP - ETHNIC FESTIVAL
3727.62509 RIVERA, GUILLERMO ART WORKSHOP EAF 375.00
3727.62511 ASIAN IMPROV ARTS MIDWEST PERFORMANCE EAF 750.00
3727.62511 RAY, MICHAEL STAGE MANGR. EAF 300.00
3727.62509 LADEN, BLAIR ARTIST DEMONSTRATOR EAF 375.00
3727.62509 GLOBAL EXPLORERS KIDS ARTIST DEMONSTRATOR EAF 375.00
3727.62509 GLOBAL EXPLORERS KIDS ARTIST DEMONSTRATOR EAF 375.00
3727.62509 SMITH, ROBERT C.ARTIST DEMONSTRATOR EAF 350.00
3727.62511 SOUL CREATIONS PERFMNC. EAF 1,000.00
3727.62511 SHAH, SHIRISH ETHNIC ARTS FEST PERFORMANCE 1,000.00
3727.62511 BHARADWAJ, SANDEEP PERFMNC. EAF 125.00
3727.62511 BORGES, IIDA PERFMNC. EAF 300.00
3727.62511 EVANSTON SCOTTISH COUNTRY DANC PERFMNC. EAF 400.00
5,725.00
3733 NCAP - STARLIGHT CONCERTS
3733.62511 HATTIS, CYNTHIA STARLIGHT CONCERT PERFMCE 6-21 400.00
3733.62511 WILLIAMS, EDWARD STARLIGHT CONCERT PERFMCE 6-23 900.00
3733.62511 GOEPPNER, JAY STARLIGHT CONCERT BEATLE BROS 1,000.00
2,300.00
3734 NCAP - THE GALLERY
3734.62210 SERAPH DIGITAL, INC.NOYES ENCAUSTIC EXPL. PCARDS 250.00
250.00
3735 NCAP - YOUNG ARTIST
3735.62511 PINSKY, LEA GUEST ARTIST YAP 200.00
200.00
3806 CIVIC CENTER SERVICES
3806.62225 ANDERSON PEST CONTROL PEST CONTROL 422.00
422.00
447,842.90
00190 HPRP GRANT FUND
4901 HPRP GRANTS
4901.63161 MCGAW YMCA *REPLACES CHK 380582 4,060.00
4901.63157 CONNECTIONS FOR THE HOMELESS *HPRP RAPID RE-HOUSING SERV.19,440.00
4901.63160 CONNECTIONS FOR THE HOMELESS DRAWDWN REQUEST 33,910.79
4901.63160 CONNECTIONS FOR THE HOMELESS DRAWDWN REQUEST 8,099.00
4901.63158 CONNECTIONS FOR THE HOMELESS MAY 2011 REPORTING 129.10
4901.63162 CONNECTIONS FOR THE HOMELESS HPRP YMCA 720.00-
4901.63156 CONNECTIONS FOR THE HOMELESS MAY 2011 FINANCE/REVIEW 167.26
4901.63157 CONNECTIONS FOR THE HOMELESS MAY 2011 FINANCE/REVIEW 253.20
4901.63161 CONNECTIONS FOR THE HOMELESS HPRP YMCA 3,860.00
4901.63162 CONNECTIONS FOR THE HOMELESS HPRP YMCA 720.00
4901.63161 CONNECTIONS FOR THE HOMELESS HPRP YMCA 3,860.00-
9Page 44 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4901.63157 CONNECTIONS FOR THE HOMELESS MAY 2011 CASE MANGMNT 1,080.00
67,139.35
67,139.35
00200 MOTOR FUEL TAX FUND
5148 2011 MFT STREET RESURFACING
5148.65515 SCHROEDER ASPHALT SERVICES, IN MFT RESURFACING PROJECT 302,898.93
302,898.93
302,898.93
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.62509 SUNGARD PUBLIC SECTOR, INC.COMPUTR AIDED DISPATCH, CRIMES 58,515.00
5150.62509 IRON MOUNTAIN OSDP BLANKET P.O. FOR OFF-SITE DATA 292.88
5150.64505 AT & T MONTHLY CHARGES 6,900.59
5150.64505 AT & T 8100 MONTHLY CHARGES 43.25
65,751.72
65,751.72
00215 CDBG FUND
5205 TARGETED CODE ENFORCEMENT
5205.62770 TGF ENTERPRISES, INC.CASE 10-2671 1632 FOWLER 60.00
5205.62770 TGF ENTERPRISES, INC.CASE 11-0565 1615 FOWLER 49.00
5205.62770 TGF ENTERPRISES, INC.CASE 08-1770 1319 MCDANIEL 55.00
5205.62770 TGF ENTERPRISES, INC.CASE 11-1135 MOW/TRIM 65.00
5205.62770 TGF ENTERPRISES, INC.CASE 10-0931 MOW/TRIM 65.00
5205.62770 TEPIC LANDSCAPING, INC.CASE 09-0188 2004 LAKE ST 25.00
5205.62770 TEPIC LANDSCAPING, INC.CASE 11-1160 1718 PAYNE 80.00
399.00
5220 CDBG ADMINISTRATION
5220.62205 PIONEER PRESS BLANKET PO FOR CDBG ADS 144.00
5220.65095 OFFICE DEPOT BLANKET PO FY 2011 CDBG 95.97
239.97
638.97
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.65535 MOSHE CALAMARO & ASSOC CASE SF1 10-11 1029 DARROW 775.00
775.00
775.00
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.65522 CMYK MEDIA GROUP, INC.BUSINESS DIST. IMPROVMNTS-MAIN 2,812.50
5300.62490 COSTAR GROUP, INC.POPERTY, COMPS/TENANT DATA 12,729.00
5300.62490 MOSHE CALAMARO & ASSOC SITE OBSERV. 1711-19 CHURCH 190.00
5300.62136 MURAKISHI, MICHIO ADVISORY SERVICES-REDEVELPMNT 1,855.00
5300.62490 CHICAGO TRIBUNE 12-39 RFP ECONOMIC DEVELOPMENT 550.00
18,136.50
18,136.50
10Page 45 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00240 HOME FUND
5430 HOME FUND
5430.62295 POOLE, MARY ELLEN REIMB. HUD TRAINING 67.60
67.60
67.60
00300 WASHINGTON NATL TIF DEBT SERV
5476 CAPITAL PROJ.-WASHINGTON TIF
5476.62216 MICHAEL CLAPPER STUDIOS SHERMAN AVE PUBLIC ART PROJECT 1,000.00
1,000.00
1,000.00
00330 HOWARD RIDGE TIF
5860 HOWARD RIDGE TIF
5860.64015 NICOR 0632 MONTHLY CHARGES 15.51
5860.64015 NICOR 0632 MONTHLY CHARGES 1,292.79
1,308.30
1,308.30
00415 CAPITAL IMPROVEMENTS FUND
415411 JAMES PK IRRIGATION SYS IMPROV
415411.62205 CHICAGO TRIBUNE LEGAL ADVERTISEMENT 737.00
737.00
415737 EVANSTON DIGITAL CAMERA SYSTEM
415737.65555 DELL COMPUTER CORP.MONITORS, COMPUTERS, LAPTOPS 50.99
415737.65555 DELL COMPUTER CORP.MONITORS, COMPUTERS, LAPTOPS 5,197.96
415737.65555 DELL COMPUTER CORP.MONITORS, COMPUTERS, LAPTOPS 2,024.86
415737.65555 DELL COMPUTER CORP.MONITORS, COMPUTERS, LAPTOPS 935.20
8,209.01
415857 STREET RESURFACING
415857.65515 CHICAGO TRIBUNE AD FOR CLARK STREET SIDEWALK &759.00
759.00
416001 INFORMATION TECHNOLOGY
416001.65555 AT & T CISCO WIRELESS ACCESS POINTS 2,285.65
416001.65555 CDW GOVERNMENT INC.BARRACUDA MESSAGE ARCHIVER 10,997.34
416001.65555 CDW GOVERNMENT INC.BARRACUDA MESSAGE ARCHIVER 1,973.54
15,256.53
416136 EECBGRANT-STREET LIGHT UPGRADE
416136.65515 HECKER AND COMPANY INC.DAVIT ARM STREET LIGHT FIXTURE 83,721.00
83,721.00
416137 1817 CHURCH STREET
416137.65510 CHICAGO SCAFFOLDING, INC.CANOPY RENTAL 245.00
245.00
108,927.54
00420 SPEC ASSESS CAP PROJECT FUND
6365 SPECIAL ASSESSMENT
6365.65515 PIONEER PRESS Advertisement Blanket PO of 118.40
11Page 46 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
6365.65515 PIONEER PRESS Advertisement Blanket PO of 92.80
211.20
211.20
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 90.90
7005.53455 LUTTON, NANCY LOT 39 3.0 MONTHS REFUND 114.00
7005.68205 ILLINOIS SECRETARY OF STATE, V VEHICLE INFO RENEWAL 2011 500.00
704.90
7015 PARKING LOTS & METERS
7015.62230 TOTAL PARKING SOLUTIONS, INC. MAINTENANCE 12,824.00
7015.53500 COOK COUNTY COLLECTOR *PARKING TAX-MAY 2011 237.60
7015.62230 J. GILL AND COMPANY PARKING LOT 60 REPAIR 27,018.00
40,079.60
7025 CHURCH STREET GARAGE
7025.53515 KUOCK, TIM ACCESS CARD REFUND 25.00
7025.53515 MARINI, JILLIAN K.ACCESS CARD REFUND 25.00
7025.53515 WAUD, HALEY ACCESS CARD REFUND 25.00
7025.53515 WALLACE, ROBERT W.ACCESS CARD REFUND 25.00
7025.53515 BERMEO, JAIME ACCESS CARD REFUND 25.00
7025.62509 REVCON TECHNOLOGIES, INC.MAINTENANCE BILLING JULY 2011 2,650.00
7025.53515 DOBKIN, SYDNIE ACCESS CARD REFUND 25.00
7025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 3,098.88
7025.62660 INLAND AMERICAN RETAIL MANAGEM MAINTENANCE- JUNE 2011 7,016.41
7025.53500 COOK COUNTY COLLECTOR *PARKING TAX-MAY 2011 3,334.57
7025.53515 ROBERTS, SONYA ACCESS CARD REFUND 25.00
7025.53515 LEE, JANE ACCESS CARD REFUND 25.00
7025.53515 BERMAN, JARED ACCESS CARD REFUND 25.00
7025.53515 CHIN-YA, CHANG ACCESS CARD REFUND 50.00
7025.53515 GREER, JONATHAN ACCESS CARD REFUND 25.00
7025.53515 CAYA, TERESA ACCESS CARD REFUND 25.00
7025.53515 GOTSDINER, JESSALYN ACCESS CARD REFUND 25.00
7025.53515 KIM, JASON ACCESS CARD REFUND 25.00
7025.53515 MCKEOWN, JOE ACCESS CARD REFUND 25.00
7025.53515 HART, CASSANDRA ACCESS CARD REFUND 25.00
7025.53515 ROGERS, COSBY ACCESS CARD REFUND 25.00
7025.53515 DUCHENEAUX, CLINT ACCESS CARD REFUND 25.00
7025.53515 LESENGER, JAY ACCESS CARD REFUND 25.00
7025.64505 CALL ONE COMMUNICATIONS CHARGES 935.50
17,535.36
7036 SHERMAN GARAGE
7036.53515 SWARTZ, PHIL ACCESS CARD REFUND 25.00
7036.53515 MONMA, ANNE ACCESS CARD REFUND 25.00
7036.53515 GOODMAN, MICHELE ACCESS CARD REFUND 25.00
7036.53515 BAASANKHUU, DELEGPIL ACCESS CARD REFUND 25.00
7036.53515 DUKES, MARE ACCESS CARD REFUND 25.00
7036.53515 SHAMMOKA, RAMIZ ACCESS CARD REFUND 25.00
7036.53515 EDDINGTON, RICHARD ACCESS CARD REFUND 25.00
12Page 47 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7036.53515 PETERSON, ASSATA N.ACCESS CARD REFUND 25.00
7036.53515 CIONI, KAREN ACCESS CARD REFUND 25.00
7036.53515 GALLIZO, JESUS ACCESS CARD REFUND 25.00
7036.53515 AJANEE, ROZMIN ACCESS CARD REFUND 25.00
7036.53515 GOFORTH, JAMES ACCESS CARD REFUND 25.00
7036.53515 KOONTZ, ANDREA ACCESS CARD REFUND 25.00
7036.53515 CAREY, KIRA ACCESS CARD REFUND 25.00
7036.53515 GIOVACCHINI, PAULA ACCESS CARD REFUND 25.00
7036.53515 FRIERSON, PHILLIP ACCESS CARD REFUND 25.00
7036.53515 HUDAK, MARTHA ACCESS CARD REFUND 25.00
7036.53515 JACOBS, JOE ACCESS CARD REFUND 25.00
7036.53515 PATEL, PRATUYKSHABEN ACCESS CARD REFUND 25.00
7036.53515 BLADE, CONSTANCE ACCESS CARD REFUND 25.00
7036.53515 GHAFOOR, AMAN ACCESS CARD REFUND 25.00
7036.53515 MESTER, ANNE ACCESS CARD REFUND 25.00
7036.53515 INTERIMAGE, INC.ACCESS CARD REFUND 25.00
7036.53515 CULLEN, AMANDA ACCESS CARD REFUND 25.00
7036.53515 KARNES, EVAN ACCESS CARD REFUND 25.00
7036.53515 BOGARD, ROBBIE ACCESS CARD REFUND 25.00
7036.53515 CHEF'S STATION ACCESS CARD REFUND 25.00
7036.53515 STEWART, COLLEEN ACCESS CARD REFUND 25.00
7036.53515 SALIN, NATALIE ACCESS CARD REFUND 25.00
7036.53515 HARRISON, BEAU ACCESS CARD REFUND 25.00
7036.53515 HUBBARD, WENDY ACCESS CARD REFUND 25.00
7036.53515 KOWALSKI, PETER ACCESS CARD REFUND 25.00
7036.62509 REVCON TECHNOLOGIES, INC.MAINTENANCE BILLING JULY 2011 7,510.00
7036.64505 AT & T MONTHLY CHARGES 100.89
7036.64505 CALL ONE COMMUNICATIONS CHARGES 1,866.65
7036.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 10,869.46
7036.53500 COOK COUNTY COLLECTOR *PARKING TAX-MAY 2011 3,869.91
7036.53515 O'REILLY, RANDI ACCESS CARD REFUND 25.00
7036.53515 HUDGINS, JOSEPH CRAIG ACCESS CARD REFUND 25.00
7036.53515 MIKOLS, KELLY ACCESS CARD REFUND 25.00
7036.53515 MENDES, NATHAN ACCESS CARD REFUND 25.00
7036.53515 DAVIDSON, EMILY ACCESS CARD REFUND 25.00
7036.53515 BACHNER, JAMES ACCESS CARD REFUND 25.00
7036.53515 ROLNIK, ASHLEY ACCESS CARD REFUND 25.00
25,191.91
7037 MAPLE GARAGE
7037.53515 JAIN, STASHA ACCESS CARD REFUND 25.00
7037.53515 BIRKEL, MARGARET ACCESS CARD REFUND 25.00
7037.53515 MACALDON, CHRISTOPHER ACCESS CARD REFUND 25.00
7037.53515 ROJEK, GRACE ACCESS CARD REFUND 25.00
7037.53515 NORD, MELANIE ACCESS CARD REFUND 25.00
7037.53515 LINDER, DAVID ACCESS CARD REFUND 25.00
7037.53515 KASPUALK, ADAM ACCESS CARD REFUND 25.00
7037.53515 POCH, KERIN ACCESS CARD REFUND 25.00
7037.53515 BLENNER, BENJAMIN ACCESS CARD REFUND 25.00
7037.53515 SIFUENTES, HUMBERTO ACCESS CARD REFUND 25.00
13Page 48 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7037.62509 REVCON TECHNOLOGIES, INC.MAINTENANCE BILLING JULY 2011 5,036.00
7037.53515 BUDER, NESSYAH ACCESS CARD REFUND 25.00
7037.53515 SMITH, DYAN ACCESS CARD REFUND 25.00
7037.53515 BRONSWICK, GAIL ACCESS CARD REFUND 25.00
7037.53515 LIANG, TRUMAN ACCESS CARD REFUND 25.00
7037.53515 NORDHAUS, KIRSTIN ACCESS CARD REFUND 25.00
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX-MAY 2011 3,028.16
7037.62509 REVCON TECHNOLOGIES, INC.FACEPLATE REPLACEMENT 575.00
7037.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 5,862.95
7037.64505 CALL ONE COMMUNICATIONS CHARGES 1,178.02
16,055.13
7038 DOWNTOWN TIF FUND
7038.65515 SCHROEDER & SCHROEDER INC EMRG. LIBRARY STREETSCAPE 12,557.50
12,557.50
112,124.40
00510 WATER FUND
510 WATER FUND
510.22700 NOVEY, DONALD WATER REFUND 47.54
510.22700 MIRKIN, BERNARD M.D.WATER REFUND 53.15
510.22700 STUBBS, MELINDA & TIMOTHY WATER REFUND 217.98
510.22700 COLLINSON, CRAIG WATER REFUND 58.76
510.22700 WINTERS, ANNE WATER REFUND 419.79
510.22700 DEVORE, AMANDA WATER REFUND 46.78
510.22700 SHENO, HAVEL WATER REFUND 58.50
510.22700 MOSKOW, LOYCE WATER REFUND 81.20
510.22700 EVANSTON BOND & MORTGAGE WATER REFUND 95.10
510.22700 MELENDEZ, ARECELY WATER REFUND 254.57
510.22700 SLOMA, SUSAN WATER REFUND 47.54
1,380.91
7100 WATER GENERAL SUPPORT
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 140.16
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 105.21
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 72.24
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 92.22
409.83
7105 PUMPING
7105.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 1,805.45
7105.64005 PIONEER PRESS LEGAL AD FOR BID - ELECTRICITY 59.20
7105.64505 CALL ONE COMMUNICATIONS CHARGES 129.49
1,994.14
7110 FILTRATION
7110.62420 METROPOLITAN WATER RECLAIMATIO JULY USER CHARGE 30,095.82
7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 10.00
7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 58.00
30,163.82
7115 DISTRIBUTION
7115.65055 NORTH SHORE TOWING MOTOR CLUB TOW & HOOK 65.00
14Page 49 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7115.65055 PIONEER PRESS LEGAL AD FOR BID - 2011 DEBRIS 56.00
121.00
7120 WATER METER MAINTENANCE
7120.65070 PIONEER PRESS LEGAL AD FOR BID - 2011 METER 59.20
7120.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 428.99
488.19
34,557.89
00513 WATER-DEPR, IMPROV & EXTENSION
733113 PUMP. STATON SWITCHGEAR REPAIR
733113.62185 RESTORATION TECHNOLOGIES, INC. SWITCHGEAR EQUIP RESTORATIN 28,000.00
733113.62185 RESTORATION TECHNOLOGIES, INC. ADDTL DECONTAMINATION 9,261.26
37,261.26
37,261.26
00520 SOLID WASTE FUND
7690 RESIDENTIAL RECYCLING COL
7690.62415 WELLS FARGO BANK- SWANCC RECYCLING TRANSFER FEES 5,059.28
5,059.28
5,059.28
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.62340 CHICAGO PARTS & SOUND, LLC FORD REPAIR SOFTWARE 2,099.00
7705.64505 CALL ONE COMMUNICATIONS CHARGES 199.36
2,298.36
7710 MAJOR MAINTENANCE
7710.65060 GOLF MILL FORD PARTS & SERVICE 96.00
7710.65060 GOLF MILL FORD PARTS & SERVICE 227.72
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 5,394.65
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 4,963.50
7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 17.82
7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 80.13
7710.65060 NAPLETON'S NORTHWESTERN -CHRYS DODGE JEEP 637.50
7710.65060 POWER WASHING PROS.ANNUAL POWER WASHING 735.00
7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 903.00
7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTION & REPAIR 9,199.81
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L CHEVY PARTS & SERVICE 491.02
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L CHEVY PARTS & SERVICE 99.90
7710.65060 SUBURBAN ACCENTS, INC.POLICE SHIELDS 237.50
7710.65060 SUBURBAN ACCENTS, INC.VEHICLE STRIPING 324.50
7710.65060 P & G KEENE ELECTRICAL MED. & HVY TRK. STARTERS 83.60
7710.65060 P & G KEENE ELECTRICAL MED. & HVY TRK. STARTERS 34.40
7710.65060 BUCK BROTHERS, INC.SHIFT CONTROL 383.66
7710.65060 CHICAGO INTERNATIONAL TRUCKS, VALVE 473.00
7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRAKE PARTS 88.66
7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRAKE PARTS 934.00
7710.65060 CHICAGO INTERNATIONAL TRUCKS, OIL PAN 504.50
7710.65060 CHICAGO INTERNATIONAL TRUCKS, SHOE 134.12
7710.65060 CHICAGO INTERNATIONAL TRUCKS, SWITCH 11.87
15Page 50 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.62355 CINTAS #22 UNIFORM SERVICE 105.35
7710.62355 CINTAS #22 UNIFORM SERVICE 105.35
7710.62355 CINTAS #769 MAT SERVICE 117.20
7710.62355 CINTAS #769 MAT SERVICE 117.20
7710.65060 CUMBERLAND SERVICENTER RESISTOR 11.25
7710.65060 DOUGLAS TRUCK PARTS BX SCOTCH BRITE PADS 29.53
7710.65060 DOUGLAS TRUCK PARTS LIFT CYLINDER 228.46
7710.65060 FLINK COMPANY PLOW PARTS 10,437.70
7710.65060 FOSTER COACH SALES, INC.HEATER SHUT OFF VALVE 48.16
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC TIE ROD LINK 193.79
7710.65060 GOLF MILL FORD CORE RETURN 75.00-
7710.65060 GOLF MILL FORD CORE RETURN 75.00-
7710.65060 GRAINGER, INC., W.W.GAS CARD HOLDERS 43.90
7710.65060 GRAINGER, INC., W.W.12 FIRE EXTINGUISHERS 304.56
7710.65060 GRAINGER, INC., W.W.RIVETS 34.46
7710.65060 GRAINGER, INC., W.W.TAPE 12.43
7710.65060 GRAINGER, INC., W.W.RIVETS 62.33
7710.65060 INLAND POWER GROUP LUBE 26.47
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERIES 159.90
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERIES 99.95
7710.65060 LAWSON PRODUCTS, INC.WASHERS/SCREWS 167.99
7710.65060 LEACH ENTERPRISES, INC.DUST SHIELD 141.30
7710.65060 NORTH SHORE TOWING TIRE CHANGE 50.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 35.00
7710.65065 LEACH ENTERPRISES, INC.TIRE REPAIR 342.50
7710.65065 LEACH ENTERPRISES, INC.TIRE REPAIR 36.00
7710.65065 LEACH ENTERPRISES, INC.TIRE REPAIR 8,326.83
7710.65065 LEACH ENTERPRISES, INC.TIRE REPAIR 461.51
7710.65065 LEACH ENTERPRISES, INC.TIRE REPAIR 40.00
7710.65060 RG SMITH EQUIPMENT COMPANY TARP & HARDWARE 1,728.37
7710.65060 R.N.O.W., INC.PUSH PULL OPERATOR 316.86
7710.65060 SHERMAN DODGE ENGINE WORK-OUTSIDE REPAIR 2,625.55
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 633.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 367.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 216.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 142.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 124.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 212.00
7710.65060 SPRING ALIGN OUTSIDE REPAIR 1,426.82
7710.65060 STANDARD EQUIPMENT COMPANY ROTARY VALVE 298.09
7710.65060 STANDARD EQUIPMENT COMPANY SWEEPER PARTS 3,776.16
7710.65060 STANDARD EQUIPMENT COMPANY WATER SHUT-OFF VALVE 18.44
7710.65060 STANDARD EQUIPMENT COMPANY WATER SHUT-OFF VALVE 20.94
7710.65060 STANDARD EQUIPMENT COMPANY KIT, CLAMP 88.74
7710.65060 STANDARD EQUIPMENT COMPANY KIT, CLAMP 227.34
7710.65060 SUNNYSIDE PARTS WAREHOUSE SWITCH 28.90
7710.65060 SUNNYSIDE PARTS WAREHOUSE OIL FILTERS-SQUAD CARS 276.90
7710.65060 SUNNYSIDE PARTS WAREHOUSE BRAKE PARTS-SQUAD CARS 758.44
7710.65060 TERMINAL SUPPLY CO.ELECTRICAL SUPPLIES 411.04
7710.65060 WHOLESALE DIRECT INC WIPER BLADES 366.01
16Page 51 of 392
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/12/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65035 WORLD FUEL SERVICES, INC./TEXO NL GASHOL 24,292.47
7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 26,734.79
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 40.24
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 20.00
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 209.24
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 29.14
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 10.28
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 57.25
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 8.99
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 235.66
7710.65060 CUMBERLAND SERVICENTER SAFETY LANE INSPECTIONS 850.00
7710.65060 CUMBERLAND SERVICENTER SAFETY LANE INSPECTIONS 100.89
7710.65060 EVANSTON AUTO GLASS AUTO GLASS 315.00
7710.65060 GOLF MILL FORD PARTS & SERVICE 260.29
7710.65060 GOLF MILL FORD PARTS & SERVICE 440.33
7710.65060 GOLF MILL FORD PARTS & SERVICE 58.85
7710.65060 GOLF MILL FORD PARTS & SERVICE 340.24
115,711.24
7720 CAPITAL OUTLAY
7720.62375 UNITED RENTALS ROLLER DRUM/TRAILER TILT AXLE 2,819.63
7720.62375 UNITED RENTALS ROLLER DRUM/TRAILER TILT AXLE 3,029.63
5,849.26
123,858.86
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 ADVOCATE MEDICAL GROUP *INDEPENDENT MEDICAL EXAM 605.00
8000.61755 BURKE BURNS & PINELLI, LTD.*LEGAL FEES 4,086.64
8000.61755 BARRINGTON ORTHOPEDIC SPECIALI *INDEPENDENT MEDICAL EXAM 447.00
8000.61755 ASSOCIATED FIRE FIGHTERS OF IL PENSION BOOKS 52.50
5,191.14
5,191.14
17Page 52 of 392
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
General
3205.62695 Various Taxi Cab Coupons payment 14,142.00
14,142.00
Insurance
Various Various Casualty Loss 1,046.00
Various Various Worker's Comp 569.47
Various Various Worker's Comp 89,220.58
Various Various Casualty Loss 2,713.86
Various Various Worker's Comp 33,924.93
127,474.84
NSP2
5033.62486 FidelityNat'l Title Co.NSP2 Acquisition-Real Estate Close 33,790.50
5033.62486 FidelityNat'l Title Co.NSP2 Acquisition-Real Estate Close 32,393.02
5061.62486 Greater Nat'l Illinois Title NSP2 Acquisition-Real Estate Close 36,630.00
Various Brinshore Development LLC NSP2 Real Estate Activities 20,479.66
Various Brinshore Development LLC NSP2 Real Estate Activities 187,427.78
310,720.96
Sewer
7535.68305 IEPA Loan Disbursement Sewer Imp 50,007.81
7540.68305 IEPA Loan Disbursement Sewer Imp 150,776.12
7550.68305 IEPA Loan Disbursement Sewer Imp 129,962.47
330,746.40
Various
Various Wells Fargo Bank Debt Service payment 471,616.88
Various Bank of New York Debt Service payment 19,140.63
490,757.51
1,273,841.71
Grand Total 2,606,592.55
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07/12/2011
18Page 53 of 392
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionADMIN SVCS - ACCOUNTINGILLINOIS CPA SOCIETY $ 275.00 05/11/2011 62360 MEMBERSHIP DUESAnnual Membership Renewal 2011-2012ADMIN SVCS - ACCOUNTINGILLINOIS CPA SOCIETY $ 275.00 05/11/2011 62360 MEMBERSHIP DUESAnnual membership Renewal 2011-2012ADMIN SVCS - REVENUEACTIVE DOGS.COM LL $ 22.51 05/23/2011 65045 LICENSING/REGULATORY SUPPLIES Special Dog License Tags for Therapy-Service DogsADMN SVCS /HUMAN RES - 49925NATIONAL PUBLIC EMPLOY $ 76.00 05/04/2011 62310 HR ONLY - CITY WIDE TRAININGremaiing balance due for webinarADMN SVCS /HUMAN RES - 49925NATIONAL BAR ASSOCIATI $ (300.00) 05/19/2011 62512 RECRUITMENT SERVICESrefund for double payment for web adADMN SVCS /HUMAN RES - 49925PIONEER PRESS $ 40.00 05/24/2011 65010 BOOKS, PUBLICATIONS, MAPS52 weeks Evanston ReviewADMN SVCS /HUMAN RES - 49925CROWN TROPHY 54 $ 15.00 05/26/2011 65125 OTHER COMMODITIESIha retirement plaqueADMN SVCS /HUMAN RES - 49925APA - JOBS ONLINE $ 150.00 05/24/2011 62512 RECRUITMENT SERVICESRecruitment- Economic Development PlannerADMN SVCS/INFO SYS - 49926INTERNATIONAL TRANSACTION $ 0.16 05/03/2011 62341 INTERNET SOLUTION PROVIDERS Off Site payroll backupADMN SVCS/INFO SYS - 49926RIMUHOSTING.COM $ 19.95 05/03/2011 62341 INTERNET SOLUTION PROVIDERS Off Site payroll backupADMN SVCS/INFO SYS - 49926WUFOO COM CHARGE $ 24.95 05/04/2011 62341 INTERNET SOLUTION PROVIDERS Web Site deployment toolADMN SVCS/INFO SYS - 49926CHICAGO TECH INC $ 221.49 05/20/2011 65095 OFFICE SUPPLIESreplacement drive for serverADMN SVCS/INFO SYS - 49926PROVANTAGE CORP $ 81.37 05/27/2011 65555 PERSONAL COMPUTER EQdigitizer stylus pens for toughbooksADMN SVCS/INFO SYS - 49926PROVANTAGE CORP $ 239.02 05/13/2011 65555 PERSONAL COMPUTER EQtransfer roller for water dept plotterADMN SVCS/INFO SYS - 49926Amazon.com $ 33.82 05/06/2011 62250 COMPUTER EQUIPMENT MAINT.sata adaptersADMN SVCS/INFO SYS - 49926CABLESANDKITS $ 79.91 05/20/2011 62250 COMPUTER EQUIPMENT MAINT.power supplies for ip phonesADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM $ 165.90 05/13/2011 62250 COMPUTER EQUIPMENT MAINT.hard drivesADMN SVCS/INFO SYS - 49926SYX TIGERDIRECTINC $ 26.28 05/23/2011 65095 OFFICE SUPPLIESpaper for GIS printerADMN SVCS/INFO SYS - 49926SYX TIGERDIRECTINC $ 65.41 05/24/2011 65095 OFFICE SUPPLIESpaper for GIS printersADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 124.43 05/17/2011 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM $ 247.30 05/06/2011 65095 OFFICE SUPPLIESvideo card for policeADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 278.03 05/06/2011 65095 OFFICE SUPPLIESdata cartridges for unix server backupsADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 364.08 05/17/2011 65095 OFFICE SUPPLIESpaper and toner for GIS dept printing for CMO projectADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 379.37 05/13/2011 65095 OFFICE SUPPLIESprinting suppliesADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM $ 437.80 05/20/2011 65095 OFFICE SUPPLIESdual video cards for pc'sADMN SVCS/INFO SYS - 49926TROY GROUP, INC. $ 504.88 05/17/2011 65095 OFFICE SUPPLIESreplacement resource bank for check printerADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM $ 556.31 05/13/2011 65095 OFFICE SUPPLIESrepl fax machine for comm devADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM $ 711.36 05/06/2011 65095 OFFICE SUPPLIESvideo cards and tonerADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 799.49 05/11/2011 65095 OFFICE SUPPLIEStransfer kit and printer for dept useADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 874.43 05/09/2011 65095 OFFICE SUPPLIESxerox toner for library printersADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM $ 55.98 05/30/2011 65555 PERSONAL COMPUTER EQnetwork adapterADMN SVCS/PARKIING SVCS - 49930SAMS CLUB $ 21.86 05/04/2011 65125 OTHER COMMODITIESFood-Administrative Services Employee Recognition WeekADMN SVCS/PARKIING SVCS - 49930POTBELLY 005 $ 234.00 05/04/2011 65125 OTHER COMMODITIESFood-Administrative Services Employee Recognition WeekADMN SVCS/PARKIING SVCS - 49930EVANSTON IMPRINTABLES $ 68.00 05/06/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPrinting of Meter Hoods for Pay and Display Trial - 600 Clark StreetADMN SVCS/PARKIING SVCS - 49930EJ BROOKS COMPANY $ 412.34 05/16/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Security Seals for Meter Collection Coin CannistersADMN SVCS/PARKIING SVCS - 49930RADIOSHACK COR00164145 $ 69.99 05/19/2011 68205 PUBLIC WKS CONTINGENCIESReplacement Ohone for Maple Garage OfficeADMN SVCS/PARKIING SVCS - 49930STANDARD PIPE $ 416.75 05/09/2011 68205 PUBLIC WKS CONTINGENCIESReplacement Sewer Grates for the Maple GarageCITY COUNCIL ADMIN - 49935ORB AP110101NXEMVMBF $ 6.99 05/26/2011 62295 TRAINING & TRAVELPortion of airfare for U.S. Conf. of Mayors-Tisdahl - June 16-19, 2011, Baltimore, MDCITY COUNCIL ADMIN - 49935METROPOLITAN PLANNING $ 30.00 05/13/2011 62295 TRAINING & TRAVELRegistration for Mayor Tisdahl - Metropolitan Planning Council Mtg. June 7, 2011CITY COUNCIL ADMIN - 49935EVANSTON CHAMBER OF CO $ 90.00 05/12/2011 62295 TRAINING & TRAVELRegistration for Mayor Tisdahl - Chamber of Commerce Annual Mtg. May 11, 2011CITY COUNCIL ADMIN - 49935EVANSTON CHAMBER OF CO $ 90.00 05/13/2011 62295 TRAINING & TRAVELRegistration for Ald. Braithwaite - Chamber of Commerce Annual Mtg. May 11, 2011CITY COUNCIL ADMIN - 49935UNITED 01686341726451 $ 337.40 05/27/2011 62295 TRAINING & TRAVELRemainder of airfare for U.S. Conf. of Mayors-Tisdahl June 16-19, 2011 Baltimore, MDCITY COUNCIL ADMIN - 49935US CONF OF MAYORS $ 900.00 05/26/2011 62295 TRAINING & TRAVELRegistration fee-U.S. Conf. of Mayors-Tisdahl - June 16-19, 2011, Baltimore, MDCITY COUNCIL ADMIN - 49935POTBELLY 005 $ 129.30 05/03/2011 65025 FOODRules Committee mtg. - dinner May 2, 2011CITY COUNCIL ADMIN - 49935COMCAST CHICAGO $ 115.23 05/19/2011 64505 TELECOMMUNICATIONS CARRIER LINE CHHigh Speed Internet for Ald. Holmes for May, June and July 2011Bank of America Credit Card Statement for the Period Ending 5/31/2011July 6, 20111 of 13Page 54 of 392
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 5/31/2011CITY COUNCIL ADMIN - 49935COMCAST CHICAGO $ 134.16 05/19/2011 64505 TELECOMMUNICATIONS CARRIER LINE CHHigh Speed Internet for Ald. Wynne for May, June and July 2011CITY COUNCIL ADMIN - 49935COMCAST CHICAGO $ 140.52 05/19/2011 64505 TELECOMMUNICATIONS CARRIER LINE CHHigh Speed Internet for Ald. Rainey for May, June and July 2011CITY MGR'S OFF - 49932Dominicks Stor00011379 $ 28.26 05/17/2011 65025 FOODSpecial City Council MeetingCITY MGR'S OFF - 49932Dominicks Stor00011379 $ 59.99 05/17/2011 65025 FOODSpecial City Council MeetingCITY MGR'S OFF - 49932BRAVO CHURCH ST PLAZA $ 213.00 05/11/2011 65025 FOODCity Council meeting - aldermanic requestCITY MGR'S OFF - 49932HILTON ADVANCE PURCHAS $ 108.96 05/16/2011 62295 TRAINING & TRAVELGodwin Chen, ICMA Fellow Interview lodgingCITY MGR'S OFF - 49932HILTON ADVANCE PURCHAS $ 108.96 05/16/2011 62295 TRAINING & TRAVELSimone Martin, ICMA Fellow Interview lodgingCITY MGR'S OFF - 49932HILTON ADVANCE PURCHAS $ 108.96 05/16/2011 62295 TRAINING & TRAVELBiff Jones, ICMA Fellow Interview lodgingCITY MGR'S OFF - 49932USAIRWAY 03786534616115 $ 384.40 05/20/2011 62295 TRAINING & TRAVELBiff Jones, ICMA Fellow Interview travelCITY MGR'S OFF - 49932AMERICAN 00186395988984 $ 398.80 05/18/2011 62295 TRAINING & TRAVELGodwin Chen, ICMA Fellow Interview travelCITY MGR'S OFF - 49932USAIRWAY 03786334467484 $ 450.80 05/18/2011 62295 TRAINING & TRAVELSimone Martin, ICMA Fellow Interview travelCITY MGR'S OFF - 49932JETBLUE 27986534616106 $ 275.40 05/20/2011 62295 TRAINING & TRAVELBiff Jones, ICMA Fellow Interview travelCITY MGR'S OFF - 49932MAILCHIMP.COM $ 4.50 05/16/2011 65010 BOOKS, PUBLICATIONS, MAPSCity e-news host providerCITY MGR'S OFF - 49932GOODS OF EVANSTON LLC $ 250.81 05/23/2011 62490 OTHER PROGRAM COSTSFramed documents for HUD in acknowledgement of NSP2 fundingCITY MGR'S OFF - 49932PANINO'S PIZZERIA OR $ 183.87 05/25/2011 65025 FOODCity Council MeetingCITY MGR'S OFF - 49932Dominicks Stor00011379 $ 9.77 05/24/2011 62295 TRAINING & TRAVELManager's MeetingCITY MGR'S OFF - 49932DUNKIN #306178 Q35 $ 92.93 05/24/2011 62295 TRAINING & TRAVELManager's MeetingCITY MGR'S OFF - 49932CITY OF EVANSTON PAY A $ 1.50 05/13/2011 62295 TRAINING & TRAVELEvanston Chamber of CommerceCITY MGR'S OFF - 49932CITY OF EVANSTON $ 2.00 05/05/2011 62295 TRAINING & TRAVELmeeting with Ald. Braithwaite and Barbara Schwarz of Nature's PerspectiveCITY MGR'S OFF - 49932222 E HURON-ST CLAIR # $ 26.00 05/04/2011 62295 TRAINING & TRAVELBudget Class at Northwestern University Weiboldt Hall, downtown ChicagoCITY MGR'S OFF - 49932222 E HURON-ST CLAIR # $ 30.00 05/23/2011 62295 TRAINING & TRAVELPracticum Lunch at Northwestern University, downtown ChicagoCITY MGR'S OFF - 49932NIU OUTREACH $ (200.00) 05/04/2011 62295 TRAINING & TRAVELcharged to wrong credit cardCITY MGR'S OFF - 49932CASELLA CEL INC $ 1,815.00 05/10/2011 65085 MINOR EQUIP & TOOLSDigital Logging Integrating Sound Level Meter Kit for Property StandardsCITY MGR'S OFF - 49932HOUSE OF RENTAL $ 131.00 05/23/2011 65522 BUSINESS DISTRICT IMPROVEMENTSWest Village Business Association "Makin' It Happen In the West Village"CITY MGR'S OFF - 49932HOUSE OF RENTAL $ 2,511.00 05/18/2011 65522 BUSINESS DISTRICT IMPROVEMENTSWest Village Business Association "Makin' It Happen In the West Village"CITY MGR'S OFF - 49932UNITED 0162124569981 $ 545.40 05/05/2011 62295 TRAINING & TRAVELTrip on behalf of FQHC Washington DC to meet with Senator Durbin & Congresswoman Schakowksy (Mayor Elizabeth Tisdahl)CITY MGR'S OFF - 49932UNITED 0162124569980 $ 545.40 05/05/2011 62295 TRAINING & TRAVELTrip on behalf of FQHC Washington DC to meet with Senator Durbin & Congresswoman Schakowksy (City Manager Wally Bobkiewicz)CITY OF EVAN-CITY CLRK OFF-ADM - 43398 WENDYS #46 Q25 $ 12.16 05/16/2011 62295 TRAINING & TRAVELDinner in the airport due to flight delay to Chicago.CITY OF EVAN-CITY CLRK OFF-ADM - 43398 JOE'S CRAB-NASHVILLE $ 21.00 05/11/2011 62295 TRAINING & TRAVELDinner while attending 65th Annual IIMC Conference.CITY OF EVAN-CITY CLRK OFF-ADM - 43398 UNITED 0164511855944 $ 25.00 05/17/2011 62295 TRAINING & TRAVELEarly Baggage check.CITY OF EVAN-CITY CLRK OFF-ADM - 43398 THE CHRISTIE RETAI QPS $ 11.47 05/12/2011 65025 FOODBreakfast payment while in Nashville, TN. for IIMC 65th Conference.CITY OF EVAN-CITY CLRK OFF-ADM - 43398 GAYLORD OPRYLAND RESTR $ 27.18 05/11/2011 62295 TRAINING & TRAVELDinner at the Jack Daniel's Restaraunt.CITY OF EVAN-CITY CLRK OFF-ADM - 43398 GAYLORD OPRYLAND RETAI $ 32.72 05/11/2011 62295 TRAINING & TRAVELMistaken charge that was reversed.CITY OF EVAN-CITY CLRK OFF-ADM - 43398 GAYLORD OPRYLAND RETAI $ (32.72) 05/11/2011 62295 TRAINING & TRAVELcharge reversed back to card.CITY OF EVAN-CITY CLRK OFF-ADM - 43398 GAYLORD OPRYLAND ATTRC $ 40.00 05/09/2011 62295 TRAINING & TRAVELRound trip fare on Hotel Shuttle.CITY OF EVAN-CITY CLRK OFF-ADM - 43398 GAYLORD OPRYLAND HTL F $ 943.35 05/16/2011 62295 TRAINING & TRAVELHotel room for the IIMC Conference.CITY OF EVAN-CITY CLRK OFF-ADM - 43398 THE CHRISTIE RETAI QPS $ 7.92 05/12/2011 65025 FOODPurchased a snack between sessions.CITY OF EVANS-PUBLIC WORKS-WAT - 28856 JIMMY JOHNS - 44 - MOT $ 67.75 05/17/2011 65515 OTHER IMPROVEMENTSLunch for employees called in to work overtime on Sunday due to the Pump Station fire.CITY OF EVANSTON-ADMINISTRATIO - 28842 WHOLEFDS EVN 10076 $ 19.99 05/04/2011 65125 OTHER COMMODITIESPUBLIC SERVICE WEEK SUPPLIESJuly 6, 20112 of 13Page 55 of 392
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 5/31/2011CITY OF EVANSTON-ADMINISTRATIO - 28842 MARIANOS FRESH00085019 $ 162.00 05/04/2011 65125 OTHER COMMODITIESPUBLIC SERVICES WEEK SUPPLIESCITY OF EVANSTON-POLICE DEPT A - 28862 OFFICE DEPOT #510 $ 7.98 05/25/2011 65095 OFFICE SUPPLIESFlat Panel Display cleaner & micro fiber clothesCITY OF EVANSTON-PUBLIC WORKS - 28823 UNITED 0162124689289 $ 329.40 05/10/2011 62295 TRAINING & TRAVELAirfare to Denver for APWA conferenceCITY OF EVANSTON-PUBLIC WORKS - 28823 AMERICAN PUBLIC WORKS $ 940.00 05/24/2011 62295 TRAINING & TRAVELAPWA National Congress Registration for directorCITY OF EVANSTON-PUBLIC WORKS - 28823 AMERICAN PUBLIC WORKS $ 71.00 05/06/2011 65010 BOOKS, PUBLICATIONS, MAPSAPWA Week materials - poster, paper, brochureCITY OF EVANSTON-PUBLIC WORKS - 28823 JEWEL #3456 $ 42.59 05/23/2011 65025 FOODItems for Public Works picnicCITY OF EVANSTON-PUBLIC WORKS - 28823 DUNKIN #307301 Q35 $ 113.16 05/17/2011 65025 FOODItems for Public Works weekCITY OF EVANSTON-PUBLIC WORKS - 28823 STAPLES 00116129 $ 16.92 05/16/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Neon LabelsCITY OF EVANSTON-PUBLIC WORKS/ - 28858 THE HOME DEPOT 1902 $ 75.48 05/02/2011 65050 BUILDING MAINTENANCE MATERIAL Hard Hat for Elk Grove RecyclingCITY OF EVANSTON-PUBLIC WORKS/ - 28858 LURVEY LANDSCAPE SUPPL $ 96.00 05/16/2011 65050 BUILDING MAINTENANCE MATERIAL Grass Seed Lurvey LandscapeCITY OF EVANSTON-PUBLIC WORKS/ - 28858 MENARDS MORTON GROVE $ 101.07 05/09/2011 65050 BUILDING MAINTENANCE MATERIAL Tools Recycling Cart BreakdownCITY OF EVANSTON-PUBLIC WORKS/ - 28858 THE HOME DEPOT 1902 $ 174.71 05/06/2011 65050 BUILDING MAINTENANCE MATERIAL Tools Business DistrictCITY OF EVANSTON-PUBLIC WORKS/ - 28858 OFFICE DEPOT #510 $ 65.63 05/25/2011 65095 OFFICE SUPPLIESPens, Paper, MarkersCITY OF EVANSTON-PUBLIC WORKS/ - 28861 OFFICE DEPOT #510 $ 119.68 05/19/2011 65095 OFFICE SUPPLIESOffice suppliesCOMM ECON DEV/ADMIN - 50405PANINO'S PIZZERIA OR $ 39.78 05/12/2011 62295 TRAINING & TRAVELFood for Howard Street Business AssociationCOMM ECON DEV/ADMIN - 50405IEDC ONLINE $ 425.00 05/12/2011 62295 TRAINING & TRAVELConference: Technology CED EDCOMM ECON DEV/ADMIN - 50405COOK COUNTY RECORDER O $ 3.00 05/04/2011 62490 OTHER PROGRAM COSTSInformation/Property Records on Howard PropertiesCOMM ECON DEV/ADMIN - 50405CITY OF EVANSTON-CH $ 4.00 05/13/2011 62295 TRAINING & TRAVELCOMM ECON DEV/ADMIN - 50405NOYES CAFE INC $ 26.45 05/27/2011 62295 TRAINING & TRAVELLunch with new Chamber Executive Director, Eve Doi 5/25/11COMM ECON DEV/ADMIN - 50405CITY OF EVANSTON $ 3.00 05/23/2011 62295 TRAINING & TRAVELParking - Downtown Evanston Annual Meeting 5/19/11COMM ECON DEV/ADMIN - 50405WALGREENS #2619 $ 14.39 05/27/2011 62490 OTHER PROGRAM COSTSBottles of water for Economic Devel Committee Mtg at Howard St. Outpost 5/25/11COMM ECON DEV/ADMIN - 50405IEDC ONLINE $ 425.00 05/13/2011 62295 TRAINING & TRAVELCOMM ECON DEV/ADMIN - 50405LOU MALNATI'S PIZZERIA $ 352.20 05/04/2011 62295 TRAINING & TRAVELPublic Service Week Luncheon C&ED Dept.COMM ECON DEV/ADMIN - 50405LITTLE WOK $ 33.47 05/30/2011 62295 TRAINING & TRAVELEconomic Development/MWEBE Mtg with Ald. Peter BraithwaiteCOMM ECON DEV/ADMIN - 50405FIREHOUSE GRILL $ 38.87 05/26/2011 62295 TRAINING & TRAVELWest Oakton & Howard Economic Development Mtg w/Ald. Rainey, Johanna Nyden & Steve GriffinCOMM ECON DEV/ADMIN - 50405EVANSTON CHAMBER OF CO $ 450.00 05/06/2011 62490 OTHER PROGRAM COSTSAnnual Chamber Awards Dinner S. Griffin, N. Radzevich, M. Lyons, A. Logan, J. NydenCOMM ECON DEV/BLDG PS - 49933CHAMPION CHMCL CO OF C $ 164.44 05/20/2011 62190 HOUSING REHAB SERVICESGraffiti Removal Supplies.COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 3.00 05/09/2011 62345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of Deeds website.COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 3.00 05/16/2011 62345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of Deeds website.COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 3.00 05/30/2011 62345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of Deeds website.COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 4.50 05/06/2011 62345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of Deeds website.COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 6.00 05/09/2011 62345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of Deeds website.COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 7.50 05/16/2011 62345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of Deeds website.COMM ECON DEV/BLDG PS - 49933ILFLS COM $ 59.95 05/25/2011 62345 COURT COSTS/LITIGATIONMonthly subscription to the Illinois Foreclosure Listing Service website.COMM ECON DEV/PLNNING - 49934CHICAGO PARKING METERS $ 6.00 05/26/2011 62295 TRAINING & TRAVELParking for CMAP Mtg 5/24/11COMM ECON DEV/PLNNING - 49934GENERAL #0101 $ 14.00 05/09/2011 62295 TRAINING & TRAVELTrip to the Chicago Bar AssociationJuly 6, 20113 of 13Page 56 of 392
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 5/31/2011COMM ECON DEV/PLNNING - 49934CHICAGO BAR ASSOC $ 186.48 05/06/2011 65010 BOOKS, PUBLICATIONS, MAPSLand Use Law Books From Chicago Bar AssociationFIRE/ADMINANSTON - 49929ABT ELECTRONICS $ (29.95) 05/27/2011 65050 BUILDING MAINTENANCE MATERIAL credit for fridge pick upFIRE/ADMINANSTON - 49929ABT ELECTRONICS $ 575.55 05/09/2011 65050 BUILDING MAINTENANCE MATERIAL refridgerator for station 2FIRE/ADMINANSTON - 49929NATIONAL AWARDS $ 50.00 05/30/2011 65125 OTHER COMMODITIESRetirement awardFIRE/ADMINANSTON - 49929NATIONAL AWARDS $ 719.32 05/30/2011 65125 OTHER COMMODITIESPublic Service week giftsFIRE/ADMINANSTON - 49929POTBELLY 005 $ 10.95 05/05/2011 62295 TRAINING & TRAVELlunch for T22 trainingFIRE/ADMINANSTON - 49929POTBELLY 005 $ 93.51 05/05/2011 62295 TRAINING & TRAVELlunch for Truck 22 trainingFIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 57.70 05/31/2011 65085 MINOR EQUIPMENT AND TOOLSchains for PWC lock box at lakefrontFIRE/ADMINANSTON - 49929INCLUSION SOLUTIONS L $ 249.00 05/12/2011 65050 BUILDING MAINTENANCE MATERIAL door bell for disabled accessFIRE/ADMINANSTON - 49929UPS 000024W63R $ 1.00 05/16/2011 65125 OTHER COMMODITIESshipping for WTC artifactFIRE/ADMINANSTON - 49929UPS 000024W63R $ 13.11 05/23/2011 65125 OTHER COMMODITIESshipping for WTC artifactFIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 36.69 05/16/2011 65085 MINOR EQUIPMENT AND TOOLStraining prop materialFIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 44.94 05/02/2011 65085 MINOR EQUIPMENT AND TOOLSsmall toolsHEALTH - 49924AMERICAN 00186329236553 $ 417.40 05/12/2011 62474 HEALTH PROTECTION GRANTAirfare to National Environmental Health Assoc. Conference in Denver, Co. 6/20-6/23/11 (C. Caneva)HEALTH - 49924ILLINOIS PUBLIC HEALTH $ 25.00 05/18/2011 62477 PHEP GRANT EXPENSE (HHS)Security Planning for Public Health Emergencies Summit 6/14/11 (A. McIlwee)HEALTH - 49924ILLINOIS PUBLIC HEALTH $ 75.00 05/18/2011 62477 PHEP GRANT EXPENSE (HHS)Security Planning for Public Health Emergencies Summit 6/14/11 (A. Han)HEALTH - 49924JIMMY JOHNS - 44 - MOT $ 180.37 05/06/2011 65125 OTHER COMMODITIESEmployee Recognition and Public Service WeekHEALTH - 49924PAYPAL ERIEFAMILYH $ 100.00 05/19/2011 62295 TRAINING & TRAVELErie Family Health Toothbrush award ceremonyHEALTH - 49924JIMMY JOHNS - 44 - MOT $ 15.47 05/06/2011 65025 FOODEmployee Recognition and Public Service WeekLAW/LEGAL - 49927THE CHICAGO BAR ASS $ 253.00 05/09/2011 62295 TRAINING & TRAVELCLE ClassesLAW/LEGAL - 49927AMERICAN BAR ASSOCIATI $ 860.00 05/09/2011 62360 MEMBERSHIP DUESMembershipLIBRARY/ADMIN - 49963HAROLD'S TRUE VALUE HD $ 22.66 05/13/2011 65040 JANITORIAL SUPPLIES2 cans Rust Enamel paint, 2 Extend rust treatment for rolling book shelvesLIBRARY/ADMIN - 49963JOHNSON LOCKSMITH INC $ 23.00 05/13/2011 65040 JANITORIAL SUPPLIES10 keys for Summer Reading StopLIBRARY/ADMIN - 49963THE HOME DEPOT 1902 $ 53.88 05/30/2011 65040 JANITORIAL SUPPLIES12 90w Halogen Flood Lamps for Ghostwriter, 3 bags of pea gravel for falconsLIBRARY/ADMIN - 49963CONTAINERSTORENORTHBRO $ 26.11 05/02/2011 65100 LIBRARY SUPPLIESADULT SERVICES OFFICE SUPPLIESLIBRARY/ADMIN - 49963ORIENTAL TRADING CO $ 59.79 05/20/2011 65100 LIBRARY SUPPLIESCHILDREN'S SUPPLIES - SUMMER READING GAMELIBRARY/ADMIN - 49963DISCOUNTMUGS.COM $ 251.94 05/30/2011 65100 LIBRARY SUPPLIESMUG ORDER FOR ADULT PROGRAMLIBRARY/ADMIN - 49963Amazon.com $ 29.98 05/31/2011 65641 AUDIO VISUAL COLLECTIONS2 AV'S FOR MOVIE WEEKLIBRARY/ADMIN - 49963UPS 1ZT5919Y0397614051 $ 8.92 05/02/2011 62315 POSTAGEILL POSTAGELIBRARY/ADMIN - 49963AMAZON MKTPLACE PMTS $ 17.56 05/18/2011 65095 OFFICE SUPPLIESTONER FOR THE DEMPSTER/DODGE LOCATIONLIBRARY/ADMIN - 49963AMAZON MKTPLACE PMTS $ 17.88 05/18/2011 65095 OFFICE SUPPLIESSECURITY CAMERA FOR THE COMPUTER ROOMLIBRARY/ADMIN - 49963Dominicks Stor00017004 $ 78.71 05/02/2011 65095 OFFICE SUPPLIESHIRSHFIELD AWARDS REFRESHMENTS/SUPPLIESLIBRARY/ADMIN - 49963AMAZON MKTPLACE PMTS $ 131.19 05/23/2011 65095 OFFICE SUPPLIESNETWORK ROUTER FOR THE DEMPSTER/DODGE LOCATIONLIBRARY/ADMIN - 49963Amazon.com $ 249.99 05/16/2011 65095 OFFICE SUPPLIESPRINTER FOR DEMPSTER/DODGE LOCATIONLIBRARY/ADMIN - 49963BENNISONS BAKERY INC $ 14.21 05/03/2011 65125 OTHER COMMODITIESSTAFF APPRECIATION WEEK FOODLIBRARY/ADMIN - 49963BENNISONS BAKERY INC $ 18.54 05/10/2011 65125 OTHER COMMODITIESSTAFF APPRECIATION WEEK FOODLIBRARY/ADMIN - 49963BENNISONS BAKERY INC $ 23.52 05/09/2011 65125 OTHER COMMODITIESSTAFF APPRECIATION WEEK FOODLIBRARY/ADMIN - 49963BENNISONS BAKERY INC $ 74.75 05/02/2011 65125 OTHER COMMODITIESHIRSHFIELD AWARDS REFRESHMENTS/SUPPLIESLIBRARY/ADMIN - 49963THE HOME DEPOT 1902 $ 74.74 05/05/2011 65050 BUILDING MAINTENANCE MATERIAL SURGE PROTECTORS, BATTERIESLIBRARY/ADMIN - 49963LEMOI ACE HDWE $ 25.39 05/03/2011 65050 BUILDING MAINTENANCE MATERIALmetal sanding and finishing pads for stainless steel (elevator door repairs)LIBRARY/ADMIN - 49963THE HOME DEPOT 1902 $ 190.30 05/20/2011 65050 BUILDING MAINTENANCE MATERIALcleaning supplies for Summer reading stop, waste baskets etc...POLICE DEPT/ADMIN - 49966QUARTET COPIES $ 63.44 05/30/2011 62210 PRINTINGCPA GraduationPOLICE DEPT/ADMIN - 49966SAMSCLUB #6444 $ 207.66 05/25/2011 65025 FOODPrisoner FoodPOLICE DEPT/ADMIN - 49966Best Buy 00003137 $ 311.98 05/13/2011 65085 MINOR EQUIP & TOOLSE.P.D. 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ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 5/31/2011POLICE DEPT/ADMIN - 49966EVANSTON FLOWERS & $ 61.75 05/02/2011 68205 PUBLIC WKS CONTINGENCIESFLOWER ARRANGEMENT - T. DEVINEPOLICE DEPT/ADMIN - 49966SOME'S UNIFORMS $ 402.50 05/24/2011 65020 CLOTHINGAwards CeremonyPOLICE DEPT/ADMIN - 49966RITZ CAMERA ONE HOUR 5 $ 14.06 05/24/2011 65095 OFFICE SUPPLIESNORTAFPOLICE DEPT/ADMIN - 49966RITZ CAMERA ONE HOUR 5 $ 28.26 05/20/2011 65095 OFFICE SUPPLIESNORTAFPOLICE DEPT/ADMIN - 49966RITZ CAMERA ONE HOUR 5 $ 28.50 05/23/2011 65095 OFFICE SUPPLIESNORTAFPOLICE DEPT/ADMIN - 49966RITZ CAMERA ONE HOUR 5 $ 85.08 05/18/2011 65095 OFFICE SUPPLIESNORTAFPOLICE DEPT/ADMIN - 49966RITZ CAMERA ONE HOUR 5 $ 61.48 05/19/2011 65105 PHOTO/DRAFTING SUPPLIESNORTAFPOLICE DEPT/ADMIN - 49966TRI-TECH FORENSICS INC $ 296.50 05/23/2011 65105 PHOTO/DRAFTING SUPPLIESE.T. SuppliesPOLICE DEPT/ADMIN - 49966DOJE`S FORENSIC SUP $ 321.72 05/19/2011 65105 PHOTO/DRAFTING SUPPLIESE.T. SuppliesPOLICE DEPT/ADMIN - 49966PAPER DIRECT $ 171.91 05/16/2011 65095 OFFICE SUPPLIESCPA GraduationPOLICE DEPT/ADMIN - 49966PAPER DIRECT $ 243.83 05/30/2011 65095 OFFICE SUPPLIESCPA GraduationPOLICE DEPT/ADMIN - 49966SAMSCLUB #6444 $ 65.18 05/27/2011 65105 PHOTO/DRAFTING SUPPLIESCake & CPA GraduationPOLICE DEPT/ADMIN - 49966SHILOG LTD $ 212.04 05/17/2011 65040 JANITORIAL SUPPLIESJanitorial SuppliesPOLICE DEPT/ADMIN - 49966PRAIRIE MOON-ALL AMERI $ 51.25 05/02/2011 62370 EXPENSE ALLOWANCENORTAF Supervisor - Personnel IssuePRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ 18.42 05/12/2011 65025 FOODPaper cups and golfish snacks for campPRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ 22.87 05/10/2011 65025 FOODCrackers, snacks, for preschool campsPRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ 53.53 05/18/2011 65025 FOODCookies, snacks for campPRCS/CHAND NEWB CNTR - 49945TOM THUMB HOBBY & CRAF $ 17.87 05/18/2011 65110 REC PROGRAM SUPPLIESArts supplies for summer campsPRCS/CHAND NEWB CNTR - 49945BLICK ART 800 447 1892 $ 21.12 05/16/2011 65110 REC PROGRAM SUPPLIESArt supplies for camp--paintsPRCS/CHAND NEWB CNTR - 49945ECC DSS-Disc Sch Suppl $ 117.27 05/11/2011 65110 REC PROGRAM SUPPLIESbutcher roll paper for play school and summer campPRCS/CHAND NEWB CNTR - 49945LEGO SHOP AT HOME $ 422.75 05/04/2011 65110 REC PROGRAM SUPPLIESLegos for Lego CampPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 31.75 05/23/2011 65110 REC PROGRAM SUPPLIESs'more fixings for family campfiresPRCS/ECOLOGY CNTR - 49956WW GRAINGER $ 191.10 05/13/2011 65050 BUILDING MAINTENANCE MATERIAL Light bulbs for Ecology CenterPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 52.61 05/23/2011 62490 OTHER PROGRAM COSTSfood supplies for animalsPRCS/ECOLOGY CNTR - 49956THE HOME DEPOT 1902 $ 39.02 05/23/2011 65110 REC PROGRAM SUPPLIESSupplies for Gardening ClassPRCS/ECOLOGY CNTR - 49956FISHTECH $ 56.27 05/26/2011 65110 REC PROGRAM SUPPLIESfishinf suppliesPRCS/ECOLOGY CNTR - 49956CHICAGO BOTANIC GARDEN $ 25.00 05/30/2011 62507 FIELD TRIPSField Trip for CampPRCS/ECOLOGY CNTR - 49956CHICAGO BOTANIC GARDEN $ 50.00 05/27/2011 62507 FIELD TRIPSField Trip for Eco ExplorerPRCS/ECOLOGY CNTR - 49956THE BAREFOOT HAWAIIAN $ 150.00 05/04/2011 62511 ENTERTAINMENT SERVICESDancers for Kinglet and Eco - Quest campPRCS/FAC - 49954LEMOI ACE HDWE $ 12.44 05/26/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 29.69 05/10/2011 65050 BUILDING MAINTENANCE MATERIAL Plumbing Parts for Parks - W/O #C117141PRCS/FAC - 49954STANDARD PIPE $ 38.16 05/18/2011 65050 BUILDING MAINTENANCE MATERIAL Plumbing Parts - W/O #C117141PRCS/FAC - 49954THE HOME DEPOT 1902 $ 38.42 05/18/2011 65050 BUILDING MAINTENANCE MATERIAL Plumbing Parts - W/O #C117141PRCS/FAC - 49954THE HOME DEPOT 1902 $ 39.08 05/23/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 46.89 05/26/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 66.07 05/05/2011 65050 BUILDING MAINTENANCE MATERIAL Piping Parts for Parks Opening - W/O #C117141PRCS/FAC - 49954STANDARD PIPE $ 101.32 05/23/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954STANDARD PIPE $ 80.58 05/27/2011 65050 BUILDING MAINTENANCE MATERIAL Parts for Civic Center Water HeaterPRCS/FAC - 49954THE HOME DEPOT 1902 $ 130.91 05/23/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Civic Center ShopPRCS/FAC - 49954THE HOME DEPOT 1902 $ 20.95 05/30/2011 65085 MINOR EQUIPMENT AND TOOLSTools for Civic Center ShopPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 69.99 05/27/2011 65085 MINOR EQUIPMENT AND TOOLSGages for Civic Center ShopPRCS/FAC - 49954EVANSTON LUMBER $ 1,099.67 05/27/2011 41060 RESERVE PARK BEAUTIFYMaterialsPRCS/FAC - 49954EVANSTON LUMBER $ 1,099.67 05/30/2011 41060 RESERVE PARK BEAUTIFYMaterialsPRCS/FAC - 49954EVANSTON LUMBER $ 1,500.00 05/20/2011 41060 RESERVE PARK BEAUTIFYMaterialsPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 52.50 05/18/2011 65050 BUILDING MAINTENANCE MATERIAL Keys for Civic Center Panic HardwarePRCS/FAC - 49954PATTEN ELMHURST TRA $ 1,000.00 05/20/2011 62245 AUTOMOTIVE EQ MAINTMaterialsPRCS/FAC - 49954HALOGEN SUPPLY COMPANY $ 540.00 05/06/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954MOST DEPENDABLE FOUNTA $ 648.00 05/05/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 125.60 05/02/2011 65085 MINOR EQUIPMENT AND TOOLSShop Rain GearPRCS/FAC - 49954LEMOI ACE HDWE $ 9.16 05/30/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 24.90 05/12/2011 65050 BUILDING MAINTENANCE MATERIAL Paint for Fountain Square - W/O #C117141PRCS/FAC - 49954THE HOME DEPOT 1902 $ 63.87 05/20/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 31.62 05/11/2011 65050 BUILDING MAINTENANCE MATERIAL Pipes for Civic center Cooling TowerJuly 6, 20115 of 13Page 58 of 392
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 5/31/2011PRCS/FAC - 49954LEMOI ACE HDWE $ 12.92 05/20/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 16.28 05/12/2011 65050 BUILDING MAINTENANCE MATERIAL V Belt for Noyes CompressorPRCS/FAC - 49954THE HOME DEPOT 1902 $ 22.84 05/26/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 44.34 05/02/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire #3 BoilerPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 63.45 05/09/2011 65050 BUILDING MAINTENANCE MATERIAL Piping Parts for Fire #3 Boiler - W/O #C117213PRCS/FAC - 49954ABLE DISTRIBUTORS $ 114.03 05/06/2011 65050 BUILDING MAINTENANCE MATERIAL Piping Parts for Fire #3 Boiler replacementPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 228.48 05/25/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954INDUSTRIAL AIR POWER $ 391.00 05/13/2011 65050 BUILDING MAINTENANCE MATERIAL Compressor Motors @ Main LibraryPRCS/FAC - 49954ABLE DISTRIBUTORS $ 215.16 05/25/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954W W GRAINGER 916 $ 188.10 05/18/2011 65085 MINOR EQUIP & TOOLSCordless DrillPRCS/FAC - 49954THE HOME DEPOT 1902 $ 37.97 05/05/2011 65050 BUILDING MAINTENANCE MATERIAL Bulbs for Fire H.Q.PRCS/FAC - 49954THE HOME DEPOT 1902 $ 92.06 05/26/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 92.99 05/09/2011 65050 BUILDING MAINTENANCE MATERIAL Electrical Parts for Gun RangePRCS/FAC - 49954WW GRAINGER $ 744.89 05/04/2011 65050 BUILDING MAINTENANCE MATERIAL Lighting Parts for Fire H.Q.PRCS/FAC - 49954THE NORROS CORPORATION $ 1,450.21 05/12/2011 65015 CHEMICALSChemicals for Civic Center Cooling TowerPRCS/FAC - 49954PATTEN ELMHURST TRA $ 355.80 05/20/2011 62245 OTHER EQ MAINTMaintenancePRCS/FAC - 49954PATTEN ELMHURST TRA $ 1,044.68 05/11/2011 62245 OTHER EQ MAINTGenerator Service @ LevyPRCS/FAC - 49954PATTEN ELMHURST TRA $ 1,250.00 05/20/2011 62245 OTHER EQ MAINTMaintenancePRCS/FAC - 49954CENTRAL RUG 1 $ 735.00 05/23/2011 65625 FURNITURES and FIXTURESCarpetingPRCS/FAC - 49954CENTRAL RUG 1 $ 1,430.00 05/23/2011 65625 FURNITURES and FIXTURESCarpetingPRCS/FAC - 49954STANDARD PIPE $ 208.40 05/16/2011 62199 PRK MAINTENANCE & FURNITUR REPLACE Plumbing Parts for Damaged Lake Front Bldg - W/O #C117183PRCS/FAC - 49954THE HOME DEPOT 1902 $ 4.54 05/04/2011 65050 BUILDING MAINTENANCE MATERIAL Seal for Plumbing - W/O #C117141PRCS/FAC - 49954THE HOME DEPOT 1902 $ 7.97 05/25/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ (8.80) 05/25/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 9.06 05/23/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 12.23 05/03/2011 65050 BUILDING MAINTENANCE MATERIAL Drain Caps - W/O #C117141PRCS/FAC - 49954LEMOI ACE HDWE $ 13.53 05/03/2011 65050 BUILDING MAINTENANCE MATERIAL Piping for Drinking Fountain - W/O #C117141PRCS/FAC - 49954THE HOME DEPOT 1902 $ 17.15 05/30/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 26.78 05/09/2011 65050 BUILDING MAINTENANCE MATERIAL O-Ring SetPRCS/FAC - 49954LEMOI ACE HDWE $ 27.76 05/25/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 29.32 05/09/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 29.98 05/26/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 33.65 05/18/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954STANDARD PIPE $ 39.00 05/19/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954STANDARD PIPE $ 41.40 05/02/2011 65050 BUILDING MAINTENANCE MATERIAL Sink Parts for Parks Opening - W/O #C117141PRCS/FAC - 49954THE HOME DEPOT 1902 $ 59.13 05/09/2011 65050 BUILDING MAINTENANCE MATERIAL Plumbing Parts for Parks OpeningPRCS/FAC - 49954MENARDS MORTON GROVE $ 59.98 05/20/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 79.27 05/02/2011 65050 BUILDING MAINTENANCE MATERIAL Plumbing Parts for Robt Crown - W/O #C117244PRCS/FAC - 49954STANDARD PIPE $ 88.20 05/25/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954MENARDS MORTON GROVE $ 121.97 05/20/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954STANDARD PIPE $ 145.07 05/18/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954STANDARD PIPE $ 196.32 05/11/2011 65050 BUILDING MAINTENANCE MATERIAL Plumbing Parts for Bent ParkPRCS/FAC - 49954STANDARD PIPE $ 366.14 05/11/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Plumbing Parts for Animal ShelterPRCS/FAC - 49954THE HOME DEPOT 1902 $ 6.54 05/27/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954WW GRAINGER $ 11.75 05/27/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 24.79 05/26/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 43.95 05/30/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 127.00 05/18/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 23.46 05/30/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 28.40 05/27/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954SOUTH SIDE CONTROL SUP $ 41.50 05/26/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 48.03 05/26/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsJuly 6, 20116 of 13Page 59 of 392
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 5/31/2011PRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 100.50 05/25/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 112.50 05/12/2011 65050 BUILDING MAINTENANCE MATERIAL Contactors for Levy A/CPRCS/FAC - 49954LEMOI ACE HDWE $ 7.63 05/09/2011 65050 BUILDING MAINTENANCE MATERIAL Plumbing Parts for Parks - W/O #C117141PRCS/FAC - 49954WW GRAINGER $ 999.00 05/05/2011 65110 REC PROGRAM SUPPLIESBall Field Lights - W/O #C117075PRCS/FAC - 49954PATTEN ELMHURST TRA $ 961.33 05/20/2011 62245 AUTOMOTIVE EQ MAINTMaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 1.91 05/02/2011 65050 BUILDING MAINTENANCE MATERIAL CouplingPRCS/FAC - 49954WW GRAINGER $ 7.85 05/05/2011 65050 BUILDING MAINTENANCE MATERIAL Fuse Block For Robt Crown Ball Field Lights - W/O #C117075PRCS/FAC - 49954WW GRAINGER $ 11.75 05/05/2011 65050 BUILDING MAINTENANCE MATERIAL Rain Suit - W/O #C117075PRCS/FAC - 49954MARSHALL ELECTRONI $ 45.76 05/10/2011 65050 BUILDING MAINTENANCE MATERIAL Electrical Parts for James/Crown Parks - W/O #C117075PRCS/FAC - 49954CHICAGO BATTERY $ 87.95 05/24/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954MCMASTER-CARR $ 88.19 05/16/2011 65050 BUILDING MAINTENANCE MATERIAL Bolts for Parking Garage Light PolesPRCS/FAC - 49954WW GRAINGER $ 115.20 05/30/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954CHICAGO BATTERY $ 175.90 05/23/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954WW GRAINGER $ 337.50 05/26/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 13.40 05/05/2011 65050 BUILDING MAINTENANCE MATERIAL Flourescent Tape for Boat Ramp - W/O #P113972PRCS/FAC - 49954THE HOME DEPOT 1902 $ 18.90 05/18/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 19.19 05/23/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 24.08 05/05/2011 65050 BUILDING MAINTENANCE MATERIAL Rigging Parts for Boat Ramp - W/O #P113972PRCS/FAC - 49954THE HOME DEPOT 1902 $ 36.00 05/26/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 37.26 05/13/2011 65050 BUILDING MAINTENANCE MATERIAL Rope for Boat Ramp - W/O #P113972PRCS/FAC - 49954THE HOME DEPOT 1902 $ 187.94 05/04/2011 65050 BUILDING MAINTENANCE MATERIAL Rigging Parts for Boat Ramp - W/O # P113972PRCS/FAC - 49954TOOLBARN.COM $ 43.46 05/16/2011 65085 MINOR EQUIPMENT AND TOOLSToolsPRCS/FAC - 49954STANDARD PIPE $ 18.02 05/23/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 23.26 05/12/2011 65025 FOODAfter School SnackPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 30.70 05/12/2011 65025 FOODSenior Meal SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 198.16 05/20/2011 65025 FOODSenior Meal SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 914.76 05/20/2011 65025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 HENRICHSENS FIRE AND S $ 332.80 05/04/2011 62245 OTHER EQ MAINTYearly service of fire and safety equiptmentPRCS/FLEETWOOD JOUR CNTR - 49960 PETSMART INC 427 $ 13.00 05/02/2011 65110 REC PROGRAM SUPPLIESChildrens Day suppliesPRCS/FLEETWOOD JOUR CNTR - 49960 DOLRTREE 673 00006734 $ 28.00 05/09/2011 65110 REC PROGRAM SUPPLIESMothers Day ProjectsPRCS/FLEETWOOD JOUR CNTR - 49960 SCHOLASTIC BOOK FAIRS $ 37.99 05/24/2011 65110 REC PROGRAM SUPPLIESBooks for the Summer Reading ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 NATL AFTERSCHOOL ASSN $ 45.00 05/02/2011 65110 REC PROGRAM SUPPLIESProgram Supplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 PETSMART INC 427 $ 46.08 05/02/2011 65110 REC PROGRAM SUPPLIESSupplies for childrens DayPRCS/FLEETWOOD JOUR CNTR - 49960 DOLRTREE 673 00006734 $ 54.00 05/02/2011 65110 REC PROGRAM SUPPLIESSupplies for BingoPRCS/FLEETWOOD JOUR CNTR - 49960 US TOY CO INC 2 $ 86.82 05/02/2011 65110 REC PROGRAM SUPPLIESChildrens Day SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 IVG STORES $ 389.06 05/16/2011 65110 REC PROGRAM SUPPLIESKick Bag for Karate ClassPRCS/FLEETWOOD JOUR CNTR - 49960 TPC GOPHER $ 428.04 05/20/2011 65110 REC PROGRAM SUPPLIESpole for fitness centerPRCS/FLEETWOOD JOUR CNTR - 49960 S&S WORLDWIDE $ 758.37 05/16/2011 65110 REC PROGRAM SUPPLIESSupplies for Blooming Campers ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 DOLRTREE 673 00006734 $ 22.00 05/09/2011 65115 TRAFFIC CONTROL SUPPLIESMothers Day ProjectsPRCS/FLEETWOOD JOUR CNTR - 49960 CTC CONSTANTCONTACT.CO $ 42.50 05/23/2011 62205 ADVERTISINGExpense for email blastPRCS/FLEETWOOD JOUR CNTR - 49960 AL ROBS FASHIONS $ 675.00 05/11/2011 62490 OTHER PROGRAM COSTSCostumes for Five Guys Named MoePRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 11.97 05/02/2011 65025 FOODSupplies for Childrens DayPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 40.06 05/02/2011 65025 FOODChildrens Day SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 US TOY CO INC 2 $ 86.81 05/02/2011 65110 REC PROGRAM SUPPLIESChildrens Day SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 149.16 05/23/2011 65110 REC PROGRAM SUPPLIESSupplies for Mason Park GardenPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 19.98 05/19/2011 65025 FOODCake for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 28.75 05/02/2011 65025 FOODSupplies for Childrens DayPRCS/FLEETWOOD JOUR CNTR - 49960 TARGET 00009274 $ 37.99 05/06/2011 65025 FOODRice cooker for after school programPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 50.76 05/17/2011 65025 FOODMilk for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 58.64 05/10/2011 65025 FOODAfter School SnackPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 65.51 05/24/2011 65025 FOODMilk for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 72.12 05/24/2011 65025 FOODAfter school suppliesJuly 6, 20117 of 13Page 60 of 392
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 5/31/2011PRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 79.47 05/03/2011 65025 FOODMilk for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 91.76 05/03/2011 65025 FOODAfter School SnackPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 91.81 05/10/2011 65025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 112.69 05/17/2011 65025 FOODAfter School SabckPRCS/FLEETWOOD JOUR CNTR - 49960 STA-KLEEN INC $ 35.00 05/18/2011 62225 BLDG MAINT SVCSBaffles change on stovePRCS/FLEETWOOD JOUR CNTR - 49960 ANDERSON PEST SOLUTION $ 123.00 05/02/2011 62495 LICENSED PEST CONTROL SVCSExtermination Services for FleetwoodPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 33.21 05/06/2011 65040 JANITORIAL SUPPLIESMaterials to repiar floorPRCS/FLEETWOOD JOUR CNTR - 49960 TC G.NEIL $ 53.45 05/02/2011 65095 OFFICE SUPPLIESForms ordered for officePRCS/FLEETWOOD JOUR CNTR - 49960 MIDWEST SERV(800)526-7 $ 112.46 05/18/2011 65110 REC PROGRAM SUPPLIESservice and repair on fitness equiptmentPRCS/FLEETWOOD JOUR CNTR - 49960 CEN CENTURY MA $ 116.21 05/05/2011 65110 REC PROGRAM SUPPLIESSupplies for Karate ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 67.72 05/02/2011 65025 FOODMason Park Family Night suppliesPRCS/FLEETWOOD JOUR CNTR - 49960 ANDERSON PEST SOLUTION $ 66.66 05/02/2011 62495 LICENSED PEST CONTROL SVCSExtermination Services for FleetwoodPRCS/FLEETWOOD JOUR CNTR - 49960 GIGIO S PIZZERIA $ 59.85 05/02/2011 65025 FOODMason Park Family NightPRCS/FLEETWOOD JOUR CNTR - 49960 SKOKIE VALLEY LAUNDRY $ 72.80 05/30/2011 65110 REC PROGRAM SUPPLIESCleaning oc Coe Pops UniformsPRCS/FLEETWOOD JOUR CNTR - 49960 SKOKIE VALLEY LAUNDRY $ 280.00 05/02/2011 65110 REC PROGRAM SUPPLIESCleaning of Uniforms for Coe PopsPRCS/FORESTRY - 49953THE HOME DEPOT 1902 $ 103.88 05/26/2011 65085 MINOR EQUIPMENT AND TOOLS4 long handled shovelsPRCS/LEVY SEN CNTR - 49949INTRINSIC PERENNIAL GA $ 204.70 05/16/2011 65110 REC PROGRAM SUPPLIESplant materials for garden at Levy CenterPRCS/LEVY SEN CNTR - 49949STAMPCO $ 31.95 05/26/2011 65110 REC PROGRAM SUPPLIESrubber stamps for Levy Center office staffPRCS/LEVY SEN CNTR - 49949COCERN AMER $ 150.00 05/12/2011 65110 REC PROGRAM SUPPLIESFradulent charge - report filedPRCS/LEVY SEN CNTR - 49949COCERN AMER $ 200.00 05/16/2011 65110 REC PROGRAM SUPPLIESFradulent charge - report filedPRCS/LEVY SEN CNTR - 49949USPS 16262202033309188 $ 32.45 05/11/2011 62315 POSTAGEpostage for projector repairPRCS/LEVY SEN CNTR - 49949DAVIS TRANSPORTATION L $ 140.00 05/27/2011 62507 FIELD TRIPSbus for senior trip from Levy CenterPRCS/LEVY SEN CNTR - 49949PEAPOD GROCERIES $ 106.61 05/02/2011 65025 FOODfood for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949PEAPOD GROCERIES $ 116.22 05/30/2011 65025 FOODfood for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949PEAPOD GROCERIES $ 178.55 05/09/2011 65025 FOODfood for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949PEAPOD GROCERIES $ 181.60 05/23/2011 65025 FOODfood for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949US BINGO $ 35.70 05/30/2011 65110 REC PROGRAM SUPPLIESballs for bingo machine at Levy CenterPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 44.05 05/12/2011 65110 REC PROGRAM SUPPLIESsupplies for jewelry class at Levy CenterPRCS/LEVY SEN CNTR - 49949GOOGLE SeniorCtrDepot $ 116.41 05/05/2011 65110 REC PROGRAM SUPPLIESlicense for new program at Levy Center: Brain.e.ology will be taught by volunteersPRCS/LEVY SEN CNTR - 49949ADT SECURITY SERVICES $ 150.00 05/02/2011 62245 OTHER EQ MAINTfire alarm maintenance at Levy CenterPRCS/LEVY SEN CNTR - 49949NCOA $ 145.00 05/16/2011 62360 MEMBERSHIP DUESMembership Dues for National Council on AgingPRCS/NOYES CNTR - 49961ACT 2011 ONE STATE $ 220.00 05/04/2011 62295 TRAINING & TRAVELIllinois Arts Council conference in BloomingtonPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 5.95 05/12/2011 65110 REC PROGRAM SUPPLIESArts Camp supplies-mediaPRCS/NOYES CNTR - 49961Amazon.com $ 25.99 05/13/2011 65110 REC PROGRAM SUPPLIESearly childhood and Orrington camp supplyPRCS/NOYES CNTR - 49961NASHVILLE WRAPS, LLC $ 34.99 05/17/2011 65110 REC PROGRAM SUPPLIESprincess camp suppliesPRCS/NOYES CNTR - 49961Amazon.com $ 59.99 05/13/2011 65110 REC PROGRAM SUPPLIESorrington and early childhood camp supplyPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 68.45 05/16/2011 65110 REC PROGRAM SUPPLIESearly childhood and media camp suppliesPRCS/NOYES CNTR - 49961MSCN-FRND-WB $ 123.87 05/27/2011 65110 REC PROGRAM SUPPLIESOrrington and band camp suppliesPRCS/NOYES CNTR - 49961TARGET 00009274 $ 134.23 05/13/2011 65110 REC PROGRAM SUPPLIESOrrington Camp suppliesPRCS/NOYES CNTR - 49961B & H PHOTO-VIDEO.COM $ 304.33 05/23/2011 65110 REC PROGRAM SUPPLIESmedia camp suppliesPRCS/NOYES CNTR - 49961ORIENTAL TRADING CO $ 332.46 05/16/2011 65110 REC PROGRAM SUPPLIESorrington camp supplyPRCS/NOYES CNTR - 49961Amazon.com $ 136.50 05/30/2011 65110 REC PROGRAM SUPPLIESYAP suppliesPRCS/NOYES CNTR - 49961DBC BLICK ART MATERIAL $ 312.81 05/25/2011 65110 REC PROGRAM SUPPLIESYAP suppliesPRCS/NOYES CNTR - 49961THE HOME DEPOT 1902 $ 180.05 05/27/2011 65040 JANITORIAL SUPPLIESNoyes Building Custodial SuppliesPRCS/NOYES CNTR - 49961USPS 16262202033309188 $ 174.00 05/09/2011 62315 POSTAGEPostage for Noyes Gallery I & II Reception PostcardsPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 63.39 05/18/2011 65025 FOODSnacks for preschool program.PRCS/PARKS FORESTRY - 49965THE SAXOPHONE SHOP $ 41.50 05/05/2011 65110 REC PROGRAM SUPPLIESMusic supplies for After School Program.PRCS/PARKS FORESTRY - 49965MARRIOTT CONF CTR NORM $ 122.08 05/25/2011 62295 TRAINING & TRAVELhotel for attendance at One State Arts Conference in BloomingtonPRCS/PARKS FORESTRY - 49965USPS 16262202033309188 $ 11.65 05/30/2011 62315 POSTAGEpostage for sending required grant application attachments to the National Endowment for the ArtsPRCS/PARKS FORESTRY - 49965FEDEX OFFICE #3605 $ 47.28 05/30/2011 62210 PRINTINGphotocopying of public art proposals for panel reviewJuly 6, 20118 of 13Page 61 of 392
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 5/31/2011PRCS/PARKS FORESTRY - 49965OCS SOLUTIONS $ 6.95 05/02/2011 62490 OTHER PROGRAM COSTSmonthly web hosting fee for evanstonartsbuzz.comPRCS/PARKS FORESTRY - 49965ICE SKATING INSTITUTE $ 75.00 05/09/2011 62360 MEMBERSHIP DUESendorsement fee for spring show & summer exhibitionPRCS/PARKS FORESTRY - 49965TARGET 00009274 $ 41.38 05/23/2011 65110 REC PROGRAM SUPPLIESspring show costume room suppliesPRCS/PARKS FORESTRY - 49965TARGET 00009274 $ 91.24 05/04/2011 65110 REC PROGRAM SUPPLIESspring show costume room suppliesPRCS/PARKS FORESTRY - 49965AMAZON MKTPLACE PMTS $ 278.00 05/10/2011 65110 REC PROGRAM SUPPLIESspring show costume suppliesPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 95.70 05/09/2011 62507 FIELD TRIPSfee for bowling programPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 97.20 05/16/2011 62507 FIELD TRIPSfee for bowling programPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 104.70 05/02/2011 62507 FIELD TRIPSfee for bowling programPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 105.30 05/23/2011 62507 FIELD TRIPSfee for bowling programPRCS/PARKS FORESTRY - 49965LOU MALNATI'S PIZZERIA $ 283.30 05/23/2011 65025 FOODfood for Special Olympics Athlete PartyPRCS/PARKS FORESTRY - 49965USPS 47246701026601781 $ 75.00 05/30/2011 62315 POSTAGEUS Postal Service carrier route software for CMO and PRCSPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 8.62 05/12/2011 65005 LANDSCAPE MATERIALSWatering canPRCS/PARKS FORESTRY - 49965LURVEY LANDSCAPE SUPPL $ 123.60 05/18/2011 65005 LANDSCAPE MATERIALSShrubs and perennialsPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 10.20 05/27/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Nuts and boltsPRCS/PARKS FORESTRY - 49965REINDERS - PARTS/SERVI $ 23.63 05/24/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Mower throttle controlPRCS/PARKS FORESTRY - 49965EPCO PAINT STORE 1252 $ 99.08 05/02/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Paint for park benches and tablesPRCS/PARKS FORESTRY - 49965CITY WELDING SALES $ 99.30 05/10/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Welding gas and tipsPRCS/PARKS FORESTRY - 49965REINDERS - PARTS/SERVI $ 99.58 05/18/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Mower beltsPRCS/PARKS FORESTRY - 49965REINDERS - PARTS/SERVI $ 167.70 05/24/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Mower air filters and tiresPRCS/PARKS FORESTRY - 49965KEEN EDGE CO INC $ 280.68 05/18/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Mower tiresPRCS/PARKS FORESTRY - 49965REINDERS - PARTS/SERVI $ 453.52 05/04/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Mower deck caters and wheelsPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 3.70 05/19/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Mortar mix for playground repairsPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 5.67 05/19/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Welder partPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 30.16 05/24/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Safety glasses and wire brushesPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 47.70 05/26/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Cement mix for playground repairsPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 54.64 05/16/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Pier pipes for boat rampPRCS/PARKS FORESTRY - 49965WW GRAINGER $ 57.38 05/09/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Bilge pumpPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 24.99 05/18/2011 65085 MINOR EQUIP & TOOLSSprayerPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 101.34 05/11/2011 65085 MINOR EQUIP & TOOLSChain and cable for boat rampPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 27.99 05/30/2011 65085 MINOR EQUIPMENT AND TOOLSHack sawPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 95.32 05/05/2011 65085 MINOR EQUIPMENT AND TOOLSParts shop suppliesPRCS/PARKS FORESTRY - 49965PAI BANKCARD GROUP $ 255.00 05/26/2011 65095 OFFICE SUPPLIESCredit card machine for PRCS business office transactionsPRCS/PARKS FORESTRY - 49965TOP PRO SPORT-CLARK $ 39.00 05/11/2011 62205 ADVERTISINGFarmers Market T-ShirtsPRCS/PARKS FORESTRY - 49965INTRINSIC PERENNIAL GA $ 203.00 05/16/2011 65005 LANDSCAPE MATERIALSDawes lagoon plant replacementsPRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 32.00 05/09/2011 62360 MEMBERSHIP DUESPer person fees for American Red Cross CPR and First Aid ClassPRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 48.00 05/06/2011 62360 MEMBERSHIP DUESPer person fees for American Red Cross CPR and First Aid Class - StaffPRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 64.00 05/23/2011 62360 MEMBERSHIP DUESPer person fees for American Red Cross CPR Review ClassPRCS/PARKS FORESTRY - 49965TENNIS WAREHOUSE $ 35.95 05/04/2011 65110 REC PROGRAM SUPPLIESTennis net straps for tennis nets at public parksPRCS/PARKS FORESTRY - 49965HAROLD'S TRUE VALUE HD $ 118.71 05/20/2011 65110 REC PROGRAM SUPPLIESLocks for Tennis knack boxes at city parksPRCS/RBT CROWN CNTR - 49952CERAMIC SUPPLY00 OF 00 $ 128.95 05/04/2011 65110 REC PROGRAM SUPPLIESClay for classes.PRCS/RBT CROWN CNTR - 49952WALGREENS #2619 $ 44.94 05/23/2011 65110 REC PROGRAM SUPPLIESBatteries and flash lights for ice show.PRCS/RBT CROWN CNTR - 49952CROWN TROPHY 54 $ 105.20 05/16/2011 65110 REC PROGRAM SUPPLIESBroomball trophies.PRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 390.00 05/30/2011 65110 REC PROGRAM SUPPLIESRental skate sharpening.July 6, 20119 of 13Page 62 of 392
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 5/31/2011PRCS/RBT CROWN CNTR - 49952Dominicks Stor00017004 $ 16.01 05/27/2011 65025 FOODSnacks for Afterschool Program.PRCS/RBT CROWN CNTR - 49952WALGREENS #4218 $ 10.98 05/16/2011 65050 BUILDING MAINTENANCE MATERIAL Insect sprayPRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 15.94 05/09/2011 65110 REC PROGRAM SUPPLIESIncaster for gymnastic equipment.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 15.94 05/13/2011 65110 REC PROGRAM SUPPLIESIncaster for gymnastic equipment.PRCS/RBT CROWN CNTR - 49952THE UPS STORE 1037 $ 41.38 05/25/2011 62315 POSTAGEShipping of backdrop used in ice show back to company.PRCS/RBT CROWN CNTR - 49952Dominicks Stor00017004 $ 68.92 05/20/2011 65025 FOODRefreshments and snacks for ice show set up voluteers.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 16.80 05/30/2011 65050 BUILDING MAINTENANCE MATERIAL Props for ice show and maintenance supply.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 35.34 05/05/2011 65050 BUILDING MAINTENANCE MATERIAL Large screws, duct tape.PRCS/RBT CROWN CNTR - 49952LEMOI ACE HDWE $ 44.84 05/03/2011 65050 BUILDING MAINTENANCE MATERIAL Nuts, bolts, nails, screws, and other plant supplies.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 72.70 05/20/2011 65050 BUILDING MAINTENANCE MATERIAL Ice show supplies and facility tools.PRCS/RBT CROWN CNTR - 49952CARQUEST 01027598 $ 7.49 05/26/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Part for compressor.PRCS/RBT CROWN CNTR - 49952MENARDS MORTON GROVE $ 31.96 05/12/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Flood light for lobby.PRCS/RBT CROWN CNTR - 49952OLD NAVY #6179 $ 65.00 05/23/2011 65110 REC PROGRAM SUPPLIESCostumes for ice show.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 89.87 05/09/2011 65110 REC PROGRAM SUPPLIESEquipment for ice show props.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 171.24 05/09/2011 65110 REC PROGRAM SUPPLIESEquipment for ice show props.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 185.51 05/09/2011 65110 REC PROGRAM SUPPLIESEquipment for ice show props.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 192.10 05/18/2011 65110 REC PROGRAM SUPPLIESEquipment for ice show props.PRCS/RBT CROWN CNTR - 49952CINTAS CORP #769 $ 128.53 05/11/2011 65050 BUILDING MAINTENANCE MATERIAL Carpeted mats for various areas of the building.PRCS/RBT CROWN CNTR - 49952EVANSTON SIGNS AND GRA $ 270.00 05/04/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Repair, patch, and replace various banners.PRCS/RBT CROWN CNTR - 49952FANSEDGE.COM $ 130.11 05/11/2011 65110 REC PROGRAM SUPPLIESCostumes for ice show.PRCS/RBT CROWN CNTR - 49952BEVAN MANUFACTURING $ 200.46 05/20/2011 65110 REC PROGRAM SUPPLIESCostumes for ice show.PRCS/RBT CROWN CNTR - 49952BEVAN MANUFACTURING $ 858.79 05/12/2011 65110 REC PROGRAM SUPPLIESCostumes for ice show.PRCS/RECREATION - 49946DEALMED $ 225.00 05/27/2011 65110 REC PROGRAM SUPPLIESChandler/First Aid SuppliesPRCS/RECREATION - 49946DEALMED $ 90.00 05/27/2011 65075 MEDICAL & LAB SUPPLIESCrown/First Aid SuppliesPRCS/RECREATION - 49946DEALMED $ 180.00 05/27/2011 65110 REC PROGRAM SUPPLIESFJCC/First Aid SuppliesPRCS/RECREATION - 49946DEALMED $ 112.50 05/27/2011 65110 REC PROGRAM SUPPLIESLevy/First Aid SuppliesPRCS/RECREATION - 49946A A MOLEY'S INC. $ 11.95 05/09/2011 62235 OFFICE EQUIPMENT MAINT.belt for vacuumPRCS/RECREATION - 49946RADIOSHACK COR00164145 $ 41.98 05/09/2011 62245 OTHER EQ MAINTStop watches and batteriesPRCS/RECREATION - 49946LEMOI ACE HDWE $ 54.82 05/09/2011 62245 OTHER EQ MAINTCleaning SuppliesPRCS/RECREATION - 49946THE LIFEGUARD STORE $ 410.75 05/16/2011 62490 OTHER PROGRAM COSTSWhistles and LanyardsPRCS/RECREATION - 49946CITY OF EVANSTON EVAN $ 0.01 05/02/2011 65110 REC PROGRAM SUPPLIESchecking CC machine at Beach OfficePRCS/RECREATION - 49946CITY OF EVANSTON EVAN $ (0.01) 05/02/2011 65110 REC PROGRAM SUPPLIESrefund for abovePRCS/RECREATION - 49946DEALMED $ 95.52 05/27/2011 65110 REC PROGRAM SUPPLIESLakefront/First Aid SuppliesPRCS/RECREATION - 49946BEST BUY UNIFORMS $ 173.92 05/23/2011 65110 REC PROGRAM SUPPLIESMegaphonesPRCS/RECREATION - 49946WM PORT SUPPLY #400 $ 498.77 05/19/2011 65110 REC PROGRAM SUPPLIESPump, lines, flares, tube repair, tow ropePRCS/RECREATION - 49946DEALMED $ 135.00 05/27/2011 65110 REC PROGRAM SUPPLIESEcology/First Aid SuppliesPRCS/RECREATION - 49946DEALMED $ 67.50 05/27/2011 65110 REC PROGRAM SUPPLIESNoyes/First Aid SuppliesPRCS/RECREATION - 49946LEMOI ACE HDWE $ 15.49 05/11/2011 65050 BUILDING MAINTENANCE MATERIAL paint supplies - lakefrontPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 23.81 05/23/2011 65050 BUILDING MAINTENANCE MATERIAL paint rollers and bolts - lakefrontPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 97.28 05/23/2011 65040 JANITORIAL SUPPLIEScleaning suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 198.64 05/20/2011 65040 JANITORIAL SUPPLIEScleaning suppliesPRCS/RECREATION - 49946LEMOI ACE HDWE $ 31.89 05/30/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS guard chair paint - lakefrontPRCS/RECREATION - 49946LEMOI ACE HDWE $ 19.16 05/18/2011 65085 MINOR EQUIPMENT AND TOOLStools - lakefrontPRCS/RECREATION - 49946LEMOI ACE HDWE $ 20.20 05/25/2011 65085 MINOR EQUIPMENT AND TOOLSpliers and rope - lakefrontPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 65.19 05/30/2011 65085 MINOR EQUIPMENT AND TOOLSutility knife, staple gun, staples, screw driver - lakefrontPRCS/RECREATION - 49946DAVIS TRANSPORTATION L $ 865.00 05/23/2011 65050 BUILDING MAINTENANCE MATERIAL water/sand test for lakefront dredging samplesPRCS/RECREATION - 49946KANE COUNTY COUGARS $ 60.00 05/04/2011 62507 FIELD TRIPSSpecial Recreation Field TripPRCS/RECREATION - 49946DAVIS TRANSPORTATION L $ 420.00 05/23/2011 65050 BUILDING MAINTENANCE MATERIAL sand test at the Chruch St rampPRCS/RECREATION - 49946LEMOI ACE HDWE $ 8.62 05/02/2011 65125 OTHER COMMODITIESscrub brush for graffiti at Clark St Beach HousePRCS/RECREATION - 49946EVANSTON IMPRINTABLES $ 184.42 05/12/2011 65020 CLOTHINGstaff shirts for the park rangersPRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 63.57 05/09/2011 65050 BUILDING MAINTENANCE MATERIALMounting Tape, C and AA Batteries, Soft Scrub for gym floor, spray bottlesJuly 6, 201110 of 13Page 63 of 392
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 5/31/2011PRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 68.41 05/26/2011 65050 BUILDING MAINTENANCE MATERIALKeys for storage cabinets padlocks, duct tape, key rings, tags for keysPRCS/RECREATION - 49946US GOLF ASSOCIATION $ 50.00 05/02/2011 62360 MEMBERSHIP DUESUnited States Golf Association membershipPRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 26.72 05/26/2011 65050 BUILDING MAINTENANCE MATERIAL Work gloves, stakes for tents, empty spray bottlesPRCS/RECREATION - 49946ORIENTAL TRADING CO $ 115.90 05/18/2011 65110 REC PROGRAM SUPPLIESsupplies for state special olympicsPRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 10.99 05/23/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS pump partsPRCS/RECREATION - 49946LEMOI ACE HDWE $ 5.11 05/26/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946LEMOI ACE HDWE $ 9.58 05/13/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 18.42 05/12/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ (20.00) 05/12/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 21.22 05/02/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 23.69 05/04/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 24.57 05/20/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 38.74 05/27/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 39.00 05/06/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 39.98 05/16/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 50.78 05/11/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 51.95 05/30/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946NORTH SHORE FAUCETS $ 56.24 05/06/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 73.26 05/18/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 92.28 05/13/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 100.91 05/19/2011 63095 HANDYMAN PROGRAMhandyman program suppliesPRCS/YOUTH ENGAGEMENT - 49948PAPA JOHN'S PIZZA#1012 $ 33.00 05/25/2011 65025 FOODsnacks/food for volunteers/youth council meetingPUBLIC WORKS/ADMIN - 50485AMERICAN 00102834473751 $ 60.00 05/20/2011 62295 TRAINING & TRAVELBaggage chargePUBLIC WORKS/ADMIN - 50485CLARION SUITES $ 280.98 05/23/2011 62295 TRAINING & TRAVELHotel accomodations for Cityworks conferencePUBLIC WORKS/ADMIN - 50485AMERICAN 00102831609266 $ 60.00 05/16/2011 62295 TRAINING & TRAVELBaggage chargePUBLIC WORKS/ADMIN - 50485AMERICAN 00123385927810 $ 448.40 05/04/2011 62295 TRAINING & TRAVELAirfare to Utah via Las Vegas for Cityworks ConferencePUBLIC WORKS/ADMIN - 50485TOWER SELF PARK 0600 $ 28.00 05/16/2011 62295 TRAINING & TRAVELParking for APWA conferencePUBLIC WORKS/ADMIN - 50485201 W MADISON SELF PK $ 30.00 05/18/2011 62295 TRAINING & TRAVELParking at APWA conferencePUBLIC WORKS/ADMIN - 50485AMERICAN PUBLIC WORKS $ 30.00 05/10/2011 62295 TRAINING & TRAVELAPWA conference 1-day registrationPUBLIC WORKS/FLEET - 49947SOUTHSIDE TIRE- DE $ 258.44 05/25/2011 65060 MATERIALS TO MAINTAIN AUTOSLawn Mower TiresPUBLIC WORKS/FLEET - 49947SOUTHSIDE TIRE- DE $ 485.00 05/25/2011 65060 MATERIALS TO MAINTAIN AUTOSFire Truck WheelsPUBLIC WORKS/FLEET - 49947SHELL OIL 516460002QPS $ 10.96 05/20/2011 62295 TRAINING & TRAVELfuel in pool carPUBLIC WORKS/FLEET - 49947LOVES COUNTRY 00003558 $ 14.18 05/23/2011 62295 TRAINING & TRAVELfuel in pool carPUBLIC WORKS/FLEET - 49947SPEEDWAY 09667 LEX $ 30.49 05/18/2011 62295 TRAINING & TRAVELFuel in pool carPUBLIC WORKS/FLEET - 49947PILOT 00000372 $ 37.90 05/18/2011 62295 TRAINING & TRAVELFuel in pool carPUBLIC WORKS/FLEET - 49947HOLIDAY INN EXP HOTEL& $ 302.82 05/23/2011 62295 TRAINING & TRAVELLodging for training classPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 56.25 05/06/2011 65060 MATERIALS TO MAINTAIN AUTOSLicense Plate RenewalPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 56.25 05/06/2011 65060 MATERIALS TO MAINTAIN AUTOSLicense Plate RenewalPUBLIC WORKS/FLEET - 49947SOUTHSIDE TIRE- DE $ 258.44 05/18/2011 65060 MATERIALS TO MAINTAIN AUTOS1Turf tire 580PUBLIC WORKS/FLEET - 49947SOUTHSIDE TIRE- DE $ 516.88 05/13/2011 65060 MATERIALS TO MAINTAIN AUTOS2 Turf tires for 580PUBLIC WORKS/FLEET - 49947L2G IL LIC SLS $ 17.50 05/18/2011 62245 AUTOMOTIVE EQ MAINTBoat StickersPUBLIC WORKS/FLEET - 49947L2G IL LIC SLS $ 17.50 05/18/2011 62245 AUTOMOTIVE EQ MAINTBoat StickersPUBLIC WORKS/FLEET - 49947NATIONAL SAFETY COU $ 375.78 05/13/2011 62295 TRAINING & TRAVELBooks For Accident Review BoardPUBLIC WORKS/ST&SANITATION - 49962 Dominicks Stor00011379 $ 23.96 05/17/2011 65025 FOODSafety Meeting FoodPUBLIC WORKS/ST&SANITATION - 49962 EPCO PAINT STORE 1252 $ 33.36 05/30/2011 65050 BUILDING MAINTENANCE MATERIAL Gallon of PaintPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 61.86 05/09/2011 65050 BUILDING MAINTENANCE MATERIAL Small ToolsPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 62.88 05/11/2011 65050 BUILDING MAINTENANCE MATERIAL Small ToolsPUBLIC WORKS/ST&SANITATION - 49962 AMERICAN PUBLIC WORKS $ 60.00 05/02/2011 62295 TRAINING & TRAVELTwo tickets fro APWA ConferencePUBLIC WORKS/ST&SANITATION - 49962 COUNTRY GAS-CRYSTAL $ 312.86 05/02/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 4 100 Gallon TanksPUBLIC WORKS/ST&SANITATION - 49962 OFFICE DEPOT #510 $ 33.98 05/17/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Black markers for garbage cart distributionPUBLIC WORKS/TRANS - 49959THE UPS STORE 0511 $ 73.35 05/19/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Send 3 packages of traffic signal items out for repairJuly 6, 201111 of 13Page 64 of 392
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 5/31/2011PUBLIC WORKS/TRANS - 49959WW GRAINGER $ 599.40 05/10/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Electrical tape and wire splicing connectorsPUBLIC WORKS/TRANS - 49959LEMOI ACE HDWE $ 8.62 05/03/2011 65085 MINOR EQUIPMENT AND TOOLSPVC CementPUBLIC WORKS/TRANS - 49959LEMOI ACE HDWE $ 18.20 05/06/2011 65085 MINOR EQUIPMENT AND TOOLSBolts and washersPUBLIC WORKS/TRANS - 49959SPRINT STORE #671 $ 29.99 05/30/2011 65085 MINOR EQUIP & TOOLSCell phone belt holderPUBLIC WORKS/TRANS - 49959LEMOI ACE HDWE $ 21.09 05/04/2011 65115 TRAFFIC CONTROL SUPPLIESLag shield anchorsPUBLIC WORKS/TRANS - 49959TRAFFIC CONTROL & PROT $ 600.00 05/04/2011 65115 TRAFFIC CONTROL SUPPLIESSet up charge for 311 sign artworkPUBLIC WORKS/TRANS - 49959TRAFFIC CONTROL & PROT $ 707.50 05/12/2011 65115 TRAFFIC CONTROL SUPPLIESDog Nuisance signs and roll goodsPUBLIC WORKS/TRANS - 49959TRAFFIC CONTROL & PROT $ 1,428.75 05/12/2011 65115 TRAFFIC CONTROL SUPPLIESTraffic circle signsPUBLIC WORKS/TRANS - 49959FISHER EQUIPMENT $ 1,463.56 05/17/2011 65115 TRAFFIC CONTROL SUPPLIESStrapping for mounting signsUTILITIES/ADMIN - 49958JEWEL #3465 $ 40.28 05/04/2011 65125 OTHER COMMODITIESPublic Service/Employee Appreciation Week Pop for Utilities Department ActivitiesUTILITIES/ADMIN - 49958PHILLYS BEST $ 51.00 05/09/2011 65125 OTHER COMMODITIESPublic Service/Employee Appreciation Week Pizza for Utilities Department Shift (evening and overnight) StaffUTILITIES/ADMIN - 49958SAMSCLUB #6444 $ 131.12 05/19/2011 65125 OTHER COMMODITIESPublic Service/Employee Appreciation Week Items for Utilities Department ActivitiesUTILITIES/ADMIN - 49958BUY.COM $ 407.97 05/16/2011 62235 OFFICE EQUIPMENT MAINT.Automatic Letter folder for MailingsUTILITIES/ADMIN - 49958INTERNATIONAL TRANSACTION $ 10.39 05/30/2011 62295 TRAINING & TRAVELProcessing Fee charged by Maeter Card for Drinking Water Quality Technology summitUTILITIES/ADMIN - 49958LONDON BUSINESS CONFER $ 1,299.00 05/30/2011 62295 TRAINING & TRAVELRegistration Drinking Water Quality Technology Summit held in Chicago July 13-14, 2011 ($649.00 credit on June Statement)UTILITIES/DIST - 49955BUY THE YARD INC $ 130.00 05/12/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Black dirt.UTILITIES/DIST - 49955MID AMERICAN WATER OF $ 1,000.80 05/11/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 1.5" copper tubing (K type)UTILITIES/DIST - 49955USA BLUE BOOK $ 128.87 05/19/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Water meter parts.UTILITIES/FILTRATION - 49951ELEVATOR INDUSTRIES OF $ 150.00 05/19/2011 62245 OTHER EQ MAINTElevator inspection fee.UTILITIES/FILTRATION - 49951NORTH SHORE UNIFORM $ 167.50 05/25/2011 65020 CLOTHINGClothing order for Filter Supervisor - shirts & sweatshirts.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 15.90 05/18/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Stainless steel machine screws (2pks-100 ct)UTILITIES/FILTRATION - 49951PUMPBIZ $ (35.22) 05/06/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALRefunded sales tax that was charged on April's statement for sample pump parts.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 63.11 05/18/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBatteries, 7.5 amp fuses, tube repair kit, and spray paint primer.UTILITIES/FILTRATION - 49951SIDENER ENVIROMENTAL $ 101.50 05/12/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Back pressure valve rebuild kit for the Alum Feed Pump #2UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 241.49 05/02/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Specialty electric switch, gloves, v-belts (4), and silicone seal.UTILITIES/FILTRATION - 49951GEXPRO $ 367.40 05/04/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMVR175/U/MED metal halide lamps (18) for the '63 Filter Addition.UTILITIES/FILTRATION - 49951SKOKIE VALLEY MATERIAL $ 345.00 05/20/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Rebar (25) for dowling street concrete pours.UTILITIES/FILTRATION - 49951USA BLUE BOOK $ 185.25 05/18/2011 65075 MEDICAL & LAB SUPPLIESDrinking Water Standard for PO4, Petri Dishes, and Digital Thermometer.UTILITIES/FILTRATION - 49951CROSSBOW INDUSTRIAL WA $ 222.00 05/30/2011 65075 MEDICAL & LAB SUPPLIES2 Deionizing tanks and filters.UTILITIES/FILTRATION - 49951VWR INTERNATIONAL INC $ 231.33 05/18/2011 65075 MEDICAL & LAB SUPPLIESPhenylarsine oxide for chlorine analysis, Filter Paper for TSS, and Digital Thermometer.UTILITIES/FILTRATION - 49951H F SCIENTIFIC $ 265.00 05/03/2011 65075 MEDICAL & LAB SUPPLIESCalibration kit for micro 200 turbidimeters.UTILITIES/PUMPING - 49964SAMS CLUB $ 373.57 05/03/2011 65125 OTHER COMMODITIESPublic Service Week cookoutUTILITIES/PUMPING - 49964AMERICAN WATERWORKS $ 75.00 05/12/2011 62360 MEMBERSHIP DUESAmerican Waterworks Assn. membership dues.UTILITIES/PUMPING - 49964FOOD SERVICE DIRECT $ (85.96) 05/13/2011 65040 JANITORIAL SUPPLIESCredit for charge on April's statement.UTILITIES/PUMPING - 49964CHICAGO BATTERY $ 50.95 05/02/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Valve turner battery.UTILITIES/PUMPING - 49964INTERACTER INC $ 108.66 05/06/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Replacement SCR boards for High Lift Pump engine chargers.UTILITIES/PUMPING - 49964WW GRAINGER $ 1,025.75 05/11/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Miscellaneous repair parts and equipment.UTILITIES/PUMPING - 49964WW GRAINGER $ 530.55 05/04/2011 65702 WATER GENERAL PLANTBoiler feed tank upgrade.July 6, 201112 of 13Page 65 of 392
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 5/31/2011UTILITIES/PUMPING - 49964WW GRAINGER $ 118.29 05/17/2011 65515 OTHER IMPROVEMENTSSupplies to help manage switchgear failure.UTILITIES/PUMPING - 49964MENARDS KENOSHA $ 238.45 05/30/2011 65515 OTHER IMPROVEMENTSCleaning supplies for switchgear fire.UTILITIES/PUMPING - 49964CHICAGO BATTERY $ 469.90 05/27/2011 65515 OTHER IMPROVEMENTSBack-up engine batteries due to switchgear failure.UTILITIES/PUMPING - 49964NORIA CORPORATION $ 221.90 05/13/2011 65035 PETROLEUM PRODUCTSLubrication manuals.UTILITIES/PUMPING - 49964AUTOMATIONDIRECT COM I $ 197.25 05/17/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Low Lift sump pump enclosure.UTILITIES/PUMPING - 49964AUTOMATIONDIRECT COM I $ 209.00 05/16/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Low Lift sump pump starters.UTILITIES/PUMPING - 49964WW GRAINGER $ 270.00 05/09/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Fuses for the 500 KW Generator.UTILITIES/PUMPING - 49964PATTEN ELMHURST TRA $ 643.98 05/13/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Starting batteries for the #6 High Lift Pump.UTILITIES/PUMPING - 49964STANDARD PIPE $ 875.00 05/19/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Low Lift sump pump.UTILITIES/PUMPING - 49964GALCO INDUSTRIAL ELECT $ 81.12 05/24/2011 65515 OTHER IMPROVEMENTSReostat & control transformer.UTILITIES/PUMPING - 49964WW GRAINGER $ 165.01 05/24/2011 65515 OTHER IMPROVEMENTSSwitchgear fasteners.UTILITIES/PUMPING - 49964PATTEN ELMHURST TRA $ 786.76 05/25/2011 65515 OTHER IMPROVEMENTSVoltage regulator, brushes and insulators for the 500 KW Generator.UTILITIES/PUMPING - 49964WW GRAINGER $ 970.39 05/19/2011 65515 OTHER IMPROVEMENTSTarps, rags, and flashlights for the switchgear failure.UTILITIES/SEWER - 49944THE HOME DEPOT 1902 $ 2.97 05/13/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GlueUTILITIES/SEWER - 49944CARQUEST 01027598 $ 3.99 05/02/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Fuse for vehicle #956.UTILITIES/SEWER - 49944LEE JENSEN SALES CO. $ 90.00 05/11/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Shoring pump repair.UTILITIES/SEWER - 49944OLEARYS CONTRACTOR $ 655.00 05/18/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Diamond saw blade.UTILITIES/SEWER - 49944GLOBAL STORES GROUP $ 986.28 05/02/2011 65090 SAFETY EQUIPMENTLife Air 10 - Escape pack.Total $ 100,028.78 July 6, 201113 of 13Page 66 of 392
For City Council meeting of July 11, 2011 Item A3.1
Business of the City by Motion: 2011 50/50 Sidewalk Program
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Paul Schneider, P.E., City Engineer
Sat Nagar, P.E., Senior Engineer, Engineering & Transportation
Subject: Contract award for 2011 50/50 Sidewalk & Curb Replacement Program
Project#: PW-CS-1106 (Bid # 12-25)
Date: July 1, 2011
Recommended Action:
Staff recommends City Council approval of a contract in response to Bid #12-25 to
award the 2011 50/50 Sidewalk & Curb Replacement Program to the lowest responsive
and responsible bidder, Schroeder & Schroeder Inc., 7307 Central Park Avenue,
Skokie, IL 60076 in the amount of $185,250.
Funding Source:
Funding for this work will be from Special Assessment Fund $200,000 (6365.65515)
and private funds. Based on previous years we estimate the home owners share to be
$80,000.
Summary:
The 50/50 Sidewalk & Curb Replacement Program provides for the replacement of
sections of deteriorated sidewalk as requested by property owners. The cost of
sidewalk replacement is shared between property owners and the City. The property
owners pay 50% of the cost. Sidewalk sections damaged by tree roots are replaced
using City funds. These improvements are performed annually throughout the City. The
construction management and construction inspection for this project is provided by the
Engineering Staff.
The bid documents were prepared and sent to several potential bidders. The project
was bid in May and advertised in the Chicago Tribune. The project was also published
in the State Contractors Bulletin and on Demand Star. The bids were opened on June
21, 2011.
Bids were submitted by A. Lamp Concrete Contractors, Schaumburg, Schroeder &
Schroeder, Skokie, D’Land Construction Company, Bensenville and Globe
Memorandum
Page 67 of 392
Construction, Addison. The bid results are correct and in order. A copy of the bid
tabulation is enclosed for your review.
Bids were submitted by:
CONTRACTOR
BID PRICE
Schroeder & Schroeder $185,250.00
Globe Construction $239,600.00
A. Lamp Concrete Contractors $250,000.00
D’Land Construction Company $250,176.50
The engineer’s estimate for this project is $201,075. The lowest responsive and
responsible bid is 7.9% below the engineers estimate. The engineers estimate is based
on last year’s prices considering price increases for the inflation.
The lowest responsible and responsive bidder, Schroeder & Schroeder Inc., is in
compliance with the M/W/EBE goals of the City. They are satisfying the M/W/EBE goal
by purchasing concrete from Ozinga Chicago RMC, Inc. (an EBE Firm) and Alzate
Trucking, Inc. (an MBE Firm). The total value of the estimated M/W/EBE subcontracted
work is 31% of the total contract amount. The M/W/EBE schedule and supporting
documentation has been reviewed and approved by Lloyd Shepard of the Community &
Economic Development Department as indicated in the attached memo. The total value
of the estimated M/W/EBE subcontracted work is 31% of the total contract amount. The
M/W/EBE schedule and supporting documentation has been reviewed and approved by
Lloyd Shepard, Business Development Coordinator, and Community & Economic
Development Department.
Schroeder & Schroeder Inc. has worked with the City before on similar projects and
completed work on time and within budget.
Attachments:
MWEBE Memo
Bid Tab
Page 68 of 392
DATE: 06/21/11TIME: 2:00 P.M.ATTENDED BY: SN1PCC SIDEWALK - 5" (REMOVAL & REPLACEMENT) - MAIN WALKSQ FT 37,500 $5.00 $187,500.00 $4.65 $174,375.00 $5.90 $221,250.00 $6.05 $226,875.00 $6.28 $235,500.002PCC SIDEWALK - 5" (REMOVAL & REPLACEMENT) - PARKWAY / SERVICE WALKSQ FT 1,200 $5.75 $6,900.00 $4.75 $5,700.00 $8.50 $10,200.00 $8.75 $10,500.00 $6.79 $8,148.003PCC SIDEWALK - 5" NEW (9" EARTH EXCAVATION & 4" AGGREGATE BASE COURSE)SQ FT 150 $7.50 $1,125.00 $5.00 $750.00 $9.00 $1,350.00 $10.00 $1,500.00 $7.29 $1,093.504 CONCRETE CURB, TYPE B (REMOVAL & REPLACEMENT) FOOT 150 $18.00 $2,700.00 $13.00 $1,950.00 $20.00 $3,000.00 $35.00 $5,250.00 $19.00 $2,850.005COMBINATION CONCRETE CURB & GUTTER, TYPE B-6.12(REMOVAL & REPLACEMENT)FOOT 75 $18.00 $1,350.00 $13.00 $975.00 $38.00 $2,850.00 $35.00 $2,625.00 $21.50 $1,612.506 DETECTABLE WARNINGSSQ FT 50 $30.00 $1,500.00 $30.00 $1,500.00 $19.00 $950.00 $65.00 $3,250.00 $19.45 $972.50$201,075.00$185,250.00$239,600.00$250,000.00$250,176.50$185,250.00$239,600.00$250,000.00$250,176.50UNIT PRICEUNIT PRICEUNIT PRICEUNIT PRICETOTAL BIDAS READAS CORRECTEDITEM NO.ITEMUNITTOTAL QUANTITYTOTALTOTALTOTALTOTALUNIT PRICETOTALSchaumburg, IL 60193Addison, IL 601017306 Central Park Avenue800 W. Irving Park Road,1781 Armitage Court,APPROVED ENGINEER'S ESTIMATENAME AND ADDRESS OF BIDDERSSchroeder & SchroederD'Land Construction, LLCA. Lamp Concrete ContractorsGlobe Construction, Inc.Skokie, IL 60076Bensenville, IL 60106600 S.County Line Rd.,1NCITY OF EVANSTONTABULATION OF BIDS FOR2011 50/50 SIDEWALK AND CURB REPLACEMENT PROGRAMPage 69 of 392
Bid No. 12-25, 2011 50/50 Sidewalk and Curb, M/W/EBE Compliance Approved, Schroeder & Schroeder 6-23-11
To: Sat Nagar, P.E., Senior Engineer, Public Works Department
From: Lloyd W. Shepard, Business Development Coordinator, Community
& Economic Development Department
Subject: Bid No. 12-25, 2011 50/50 Sidewalk and Curb Replacement
Program, M/W/EBE Compliance Approval, Schroeder & Schroeder,
Inc.
Date: June 23, 2011
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City established a goal for general contractors to utilize
M/W/EBEs to perform 25% of the awarded contract.
The M/W/EBE schedules and supporting documentation submitted by Schroeder &
Schroeder (S&S) for the subject bid have been reviewed in accordance with the City of
Evanston Specification for M/W/EBE Participation. S&S meets M/W/EBE subcontracting
compliance with a 31% M/W/EBE participation.
S&S must also meet interim and final compliance. Interim compliance is achieved by
utilizing the scheduled M/W/EBE subcontractors during the course of the project. Final
compliance is based upon the final amounts paid to the scheduled M/W/EBEs as
determined by all partial and/or final waivers of lien or cancelled checks. Other
documentation could be requested by the City to verify the scheduled firms’ utilization.
S&S’s base bid is $185,250.00. Listed below are the scheduled M/W/EBEs.
Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE
Alzate Trucking, Inc.
5132 W. Lunt
Skokie, IL. 60077
Hauling $4,000.00 2.0 X
Ozinga Ready Mix
2525 Oakton Street
Evanston, IL. 60202
Concrete $56,512.00 29.0 X
Total M/W/EBE $60,512.00 31.0
Finally, within 15 calendar days after the Notice to Proceed has been issued to S&S,
a copy of the subcontract between the M/W/EBEs and S&S must be submitted to the
Memorandum
Page 70 of 392
Bid No. 12-25, 2011 50/50 Sidewalk and Curb, M/W/EBE Compliance Approved, Schroeder & Schroeder 6-23-11
Business Development Coordinator, Community & Economic Development Department.
Failure by the prime contractor to submit a copy of the subcontract could delay payment
of progress payments or final payment.
Page 71 of 392
For City Council meeting of July 11, 2011 Item A3.2
Business of the City by Motion: 2011 Alley Paving Project
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Paul Schneider, P.E., City Engineer
Sat Nagar, P.E., Senior Engineer, Engineering & Transportation
Subject: Contract award for 2011 Alley Paving Project
Project#: PW-AP-1105 (Bid # 12-32)
Date: July 1, 2011
Recommended Action:
Staff recommends City Council approval of a contract in response to Bid #12-32 to
award the 2011 Alley Project to the lowest responsible and responsive bidder, A. Lamp
Concrete Contractor (800 W. Irving Park Road, Schaumburg, IL 60193) in the amount
of $391,365.
Funding Source:
Funding for this work will be from the Special Assessment Fund $232,332.50
(6365.65515) and Home Owner’s Share $159,032.50.
Summary:
Alley paving projects are initiated by adjacent property owners as part of the Special
Assessment Alley Paving Program. All the petitions contain signatures that represent
more than 51% of the abutting property owners. We are paving two alleys through the
Special Assessment process. They are:
• Alley North of Main Street, East of Grey Avenue
• Alley North of Brummel Street, East of Callan Avenue
The topographic survey was done in fall of 2010 and the design of the alleys was
completed in January by the Engineering staff. A Public hearing was conducted in
February to explain the project and receive public comment. After the Ordinance was
approved by the City Council, the special assessment costs were filed in the court and
the project was let. Also as part of this project six previously paved alleys with drainage
complaints are being repaired to address drainage concerns. This program is
administered in accordance with City of Evanston and Illinois Department of
Memorandum
Page 72 of 392
Transportation (IDOT) standards. The construction inspection for these alleys is
provided by the in-house Engineering Staff.
The proposed concrete alleys are 8” thick with drainage systems constructed as part of
the project. The drainage system consists of inlets & catch basins connected to the 10”
storm sewer installed underneath the alley. The newly installed drainage pipe is
inspected using CCTV before the concrete pavement is constructed.
The bid documents were prepared and sent to several potential bidders. The project
was bid in May and advertised in the Chicago Tribune. The project was also published
in the State Contractors Bulletin and on Demand Star. The bids were opened on June
21, 2011.
Bids were submitted by A. Lamp Concrete Contractors, Schaumburg, Schroeder &
Schroeder, Skokie and Capitol Cement Company, Chicago. The bid results are correct
and in order. A copy of the bid tabulation is enclosed for your review.
Bids were submitted by:
CONTRACTOR
BID PRICE
A. Lamp Concrete Contractors $391,365.00
Schroeder & Schroeder $417,380.00
Capitol Cement Inc. $497,310.00
The engineer’s estimate for this project is $424,741. The lowest responsive and
responsible bid is 7.8% below the engineers estimate. The engineers estimate is based
on last year’s prices considering price increases for the inflation.
The low bid responsive and responsible contractor, A. Lamp Concrete Contractors is in
compliance with the M/W/EBE goals of the City. They are satisfying the M/W/EBE goal
partially by having Ozinga Chicago RMC, Inc. (EBE Firm) and Inter United Trucking
Corporation (certified MBE Firm) as subcontractors. The total value of the estimated
M/W/EBE subcontracted work is 13.5% of the total contract amount. A. Lamp Concrete
Contractor is seeking a partial waiver of the M/W/EBE requirements. A. Lamp Concrete
Contractors did comply with the newspaper ad and did not get any response from
MWEBE firms. The M/W/EBE schedule and the recommendation memo by Lloyd
Shepard, Business Development Coordinator, is attached. Also, A. Lamp Concrete
Contractors Inc. has agreed to comply with the Local Employment Provision that are
included as part of the project and is working with Lloyd Shepard to recruit Evanston
residents for this project.
A. Lamp Concrete Contractors has worked with the City before on similar projects and
completed work on time and within budget.
Attachments:
MWEBE Memo, Bid Tab & Location Map.
Page 73 of 392
CITY OF EVANSTONTABULATION OF BIDSFOR2011 ALLEY PAVING PROGRAMPROJECT NO.: PW - AP - 1105DATE: 06 / 21 / 10TIME: 2:00 P. M.ATTENDED BY: SNAPPROVEDENGINEER'SESTIMATESPECIAL TOTAL COSTASSESSMENT LOCATIONFOR TOTAL COST FOR PROPOSAL TOTAL COST FOR PROPOSAL TOTAL COST FOR PROPOSALNUMBERPROPOSALS. A. 1506 ALLEY NORTH OF MAIN STREET, EAST OF GREY AVENUE239,830.00$ 207,885.00$ 263,755.00$ 264,845.00$ S.A. 1507 ALLEY NORTH OF BRUMMELSTREET, EAST OF CALLAN AVENUE56,101.00$ 52,680.00$ 65,685.00$ 75,345.00$ PW - AI - 1107 ALLEY IMPROVEMENT PROGRAM, VARIOUS LOCATIONS98,810.00$ 73,300.00$ 77,790.00$ 151,620.00$ UNITUNITUNITUNITUNIT QUANTITY PRICEPRICE PRICEPRICEPW - AP - 1105 CONSTRUCTION LAYOUT AND STAKINGL SUM115000.00 15,000.00$ 30,000.00 30,000.00$ 3,750.00 3,750.00$ 2,000.00 2,000.00$ PW - AP - 1105 CLOSED CIRCUIT TV INSPECTIONL SUM112000.00 12,000.00$ 20,000.00 20,000.00$ 4,500.00 4,500.00$ 2,500.00 2,500.00$ PW - AP - 1005 PRE-CONSTRUCTION SURFACE VIDEO TAPING L SUM13000.00 3,000.00$ 7,500.00 7,500.00$ 1,900.00 1,900.00$ 1,000.00 1,000.00$ TOTAL BIDSAS READ424,741.00$ 391,365.00$ 417,380.00$ 497,310.00$ AS CORRECTEDCAPITOL CEMENT COMPANY, INC.6231 N. PULASKI ROADCHICAGO, IL 60646A LAMP CONCRETE CONTRACTORS1900 WRIGHT BLVD.SCHAUMBURG, IL 60193SCHROEDER & SCHROEDER, INC.7306 CENTRAL PARK AVENUESKOKIE, IL 600766/27/2011Page 74 of 392
Bid No. 12-32, 2011 Paving of Various Alleys, 11.5% M/W/EBE Waiver Approved, Alamp Concrete, 6-23-11
To: Sat Nagar, P.E., Senior Engineer, Public Works Department
From: Lloyd W. Shepard, Business Development Coordinator, Community
& Economic Development Department
Subject: Bid No. 12-32, 2011 Paving of Various Alleys, M/W/EBE 11.5%
Waiver Approval, Alamp Concrete Contractors
Date: June 23, 2011
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City established a goal for general contractors to utilize
M/W/EBEs to perform 25% of the awarded contract.
The M/W/EBE schedules and supporting documentation submitted by Alamp
Concrete Contractors (ACC) for the subject bid have been reviewed in accordance with
the City of Evanston Specification for M/W/EBE Participation. ACC has requested an
M/W/EBE participation waiver of 11.5% for an M/W/EBE participation percentage of
13.5%. ACC ran a newspaper ad seeking M/W/EBE subcontractor participation but did
not receive sufficient responses to meet the 25% M/W/EBE participation goal.
Therefore, the waiver request of 11.5% is approved.
ACC must also meet interim and final compliance. Interim compliance is achieved
by utilizing the scheduled M/W/EBE subcontractors during the course of the project.
Final compliance is based upon the final amounts paid to the scheduled M/W/EBEs as
determined by all partial and/or final waivers of lien or cancelled checks. Other
documentation could be requested by the City to verify the scheduled firms’ utilization.
Additionally, this project must comply with the Local Employment Program Ordinance
50-O-10. ACC must allocate fifteen percent (15%) of the project’s total work hours to be
performed at the construction site to Evanston residents as laborers or trade persons. A
minimum of one Evanston resident must be hired to fulfill the fifteen percent (15%) of
total project hours.
Memorandum
Page 75 of 392
Bid No. 12-32, 2011 Paving of Various Alleys, 11.5% M/W/EBE Waiver Approved, Alamp Concrete, 6-23-11
ACC’s base bid is $391,365.00. Listed below are the scheduled M/W/EBEs.
Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE
Interunited Trucking
389 Thelma Ct.
Wheeling, IL. 60090
Hauling $21,000.00 5.25 X
Ozinga Ready Mix
2525 Oakton Street
Evanston, IL. 60202
Concrete $31,955.40 8.25 X
Total M/W/EBE $52,955.40 13.50
Finally, within 15 calendar days after the Notice to Proceed has been issued to ACC,
a copy of the subcontract between the M/W/EBEs and ACC must be submitted to the
Business Development Coordinator, Community & Economic Development Department.
Failure by the prime contractor to submit a copy of the subcontract could delay payment
of progress payments or final payment.
Page 76 of 392
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This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
Alley Paving Locations
2011 PAVING OF VARIOUS ALLEYSPW-AP-1105
City of Evanston Department of Public Works
Alley Patching Locations
Page 77 of 392
For City Council meeting of July 11, 2011 Item A3.3
Business of the City by Motion: Renewal of Police Radio Service Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Rich Eddington, Chief of Police
Perry Polinski, Communications Coordinator
Subject: Renewal of Police Radio Service Agreement with Motorola
Date: June 28, 2010
Recommended Action:
Staff from the Police Department recommends authorizing the City Manager to renew
the annual sole source service agreement with Motorola, Inc. (1309 East Algonquin
Road, Schaumburg, IL). The agreement is effective from July 1, 2011 through June 30,
2012. The annual cost is $29,758.20.
Funding Source:
Funding has been identified in the Emergency Telephone System budget account
5150.62509 Service Agreements/Contracts (Final Budget Amount: $40,100).
Summary:
Prior to construction of the existing E9-1-1 Communications Center in 1994 we had a
conglomerate of hardware. When a problem arose, it was difficult to pinpoint which
vendor was responsible for the correction. When the “new” E9-1-1 Communications
Center was being designed it was decided that Motorola would be our sole source to
avoid the aforementioned “serviceability” issues. City wide public safety radio
infrastructure, as well as the recently updated E9-1-1 phone system and dispatch
consoles, were all purchased from and installed by Motorola.
The core mission of the E9-1-1 Communications Center is to serve as the community’s
point of access to public safety resources and as a resource to public safety first
responders by providing information, additional resources, and communication links.
The Motorola Service Agreement maintains critical processes that support the mission
of the E9-1-1 Communications Center which, in addition to the above, also includes
police and fire portable and mobile radio equipment.
Memorandum
Page 78 of 392
The 2010-11 service agreement with Motorola was $38,960.04. The 2011-12 total
invoice amount of $29,758.20 reflects adjustments for the removal of obsolete
equipment that was recently replaced with new equipment still under warranty when the
E9-1-1 Communications Center was upgraded. Through negotiations, the City was able
to hold the base cost for all services in the 2011-12 service agreement to a 0%
increase. Additionally, Motorola offers its customers a 2% discount if the total payment
is made “upfront.” Inventory adjustments and negotiations brought us close to the 2010-
11 agreement end date of June 30, 2011. The vendor will extend the current agreement
out so service will not be interrupted if the renewal is not active by the end of June. The
service agreement has been reviewed by the Law Department.
Legislative History:
Emergency Telephone System budget approved at the meeting of October 7, 2010.
Attachments:
Copy of Service Agreement
Invoice
Page 79 of 392
SERVICES AGREEMENT
Attn: National Service Support/4th fl Contract Number: S00001011848
1 301 East Algonquin Road Contract Modifier: RN16-FEB-11 12:07:04
(800) 247-2346
Date: 05/24/2011
Company Name:Evanston Police Dept, City Of Required P.O.: No
Attn:PERRY POLINSKI Customer # : 1000195588
Billing Address:2100 Ridge Ave Bill to Tag # : 0002
City, State, Zip:Evanston,IL,60201 Contract Start Date: 07/01/2011
Customer Contact:Perry Polinski Contract End Date: 06/30/2012
Phone:(847) 866-5070 Anniversary Day: Jun 30th
Payment Cycle: ANNUAL PREPAY
Tax Exempt: Exempt From All Taxes
PO # :
QTY MODEL/OPTION SERVICES DESCRIPTION MONTHLY
EXT
EXTENDED
AMT
***** Recurring Services *****
SVC01SVC1102C DISPATCH SERVICE $91.59 $1,099.08
12 SVC244AA CONVENTIONAL SITE
SVC01SVC1101C INFRASTRUCTURE REPAIR WITH ADV REPL $456.32 $5,475.84
3 SVC261AA CONVENTIONAL SITE
8 SVC262AA CONVENTIONAL STATION
SVC01SVC1104C TECHNICAL SUPPORT SERVICE $46.08 $552.96
3 SVC139AA CONVENTIONAL SITE
8 SVC140AA CONVENTIONAL STATION
SVC01SVC1220C RADIO REPAIR SERVICE(RSA)$348.84 $4,186.08
108 SVC27AA XTS5000
SVC01SVC1405C NETWORK PREVENTATIVE MAINTENANCE A $139.50 $1,674.00
8 SVC212AA GROUND ACCESSIBLE STATION
9 SVC214AA GROUND ACCESSIBLE RECEIVE SITE
3 SVC850AA SITE PM ACCESS A
SVC01SVC1410C ONSITE INFRASTRUCTURE RESPONSE $1,140.48 $13,685.76
3 SVC218AA CONVENTIONAL SITE
8 SVC219AA CONVENTIONAL STATION
9 SVC221AA CONVENTIONAL RECEIVER SITE
SVC01SVC1423C LOCAL RADIO SUPPORT SERVICE $257.04 $3,084.48
108 SVC27AB XTS5000
SPECIAL INSTRUCTIONS - ATTACH
STATEMENT OF WORK FOR PERFORMANCE DESCRIPTIONS
Subtotal - Recurring Services $2,479.85 $29,758.20
Subtotal - One-Time Event
Services $ .00 $ .00
Total $2,479.85 $29,758.20
Taxes --
Grand Total $2,479.85 $29,758.20
THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING
JURISDICTIONS WHERE APPLICABLE, TO BE VERIFIED BY MOTOROLA.
Page 80 of 392
Subcontractor(s)City State
MOTOROLA RADIO SUPPORT CENTER ELGIN IL
MOTOROLA SYSTEM SUPPORT CENTER ELGIN IL
MOTOROLA SYSTEM SUPPORT CTR-CALL
CENTER DO066
SCHAUMBU
RG
IL
MOTOROLA SYSTEM
SUPPORT-TECHNICAL SUPPORT DO068
SCHAUMBU
RG
IL
CHICAGO COMMUNICATIONS LLC ELMHURST IL
CHICAGO COMMUNICATIONS LLC ELMHURST IL
CHICAGO COMMUNICATIONS LLC ELMHURST IL
I received Statements of Work that describe the services provided on this
Agreement. Motorola's Service Terms and Conditions, a copy of which is
attached to this Service Agreement, is incorporated herein by this reference.
AUTHORIZED CUSTOMER SIGNATURE TITLE DATE
CUSTOMER (PRINT NAME)
MOTOROLA REPRESENTATIVE(SIGNATURE)TITLE DATE
PATTY BLOCKER 847-683-9560
MOTOROLA REPRESENTATIVE(PRINT NAME) PHONE
Company Name: Evanston Police Dept, City Of
Contract Number: S00001011848
Contract Modifier: RN16-FEB-11 12:07:04
Contract Start Date: 07/01/2011
Contract End Date: 06/30/2012
Page 81 of 392
Service Terms and Conditions
Motorola, Inc. (“Motorola”) and the customer named in this Agreement (“Customer”) hereby agree as
follows:
Section 1 APPLICABILITY
These Service Terms and Conditions apply to service contracts whereby Motorola will provide to
Customer either (1) maintenance, support, or other services under a Motorola Service Agreement, or (2)
installation services under a Motorola Installation Agreement.
Section 2 DEFINITIONS AND INTERPRETATION
2.1. “Agreement” means these Service Terms and Conditions; the cover page for the Service
Agreement or the Installation Agreement, as applicable; and any other attachments, all of which are
incorporated herein by this reference. In interpreting this Agreement and resolving any ambiguities, these
Service Terms and Conditions take precedence over any cover page, and the cover page takes
precedence over any attachments, unless the cover page or attachment states otherwise.
2.2. “Equipment” means the equipment that is specified in the attachments or is subsequently added
to this Agreement.
2.3. “Services” means those installation, maintenance, support, training, and other services described
in this Agreement.
Section 3 ACCEPTANCE
Customer accepts these Service Terms and Conditions and agrees to pay the prices set forth in the
Agreement. This Agreement becomes binding only when accepted in writing by Motorola. The term of
this Agreement begins on the “Start Date” indicated in this Agreement.
Section 4 SCOPE OF SERVICES
4.1. Motorola will provide the Services described in this Agreement or in a more detailed statement of
work or other document attached to this Agreement. At Customer’s request, Motorola may also provide
additional services at Motorola’s then-applicable rates for the services.
4.2. If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be
used; the Equipment will be serviced at levels set forth in the manufacturer’s product manuals; and
routine service procedures that are prescribed by Motorola will be followed.
4.3. If Customer purchases from Motorola additional equipment that becomes part of the same
system as the initial Equipment, the additional equipment may be added to this Agreement and will be
billed at the applicable rates after the warranty for that additional equipment expires.
4.4. All Equipment must be in good working order on the Start Date or when additional equipment is
added to the Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial
and model number list of the Equipment. Customer must promptly notify Motorola in writing when any
Equipment is lost, damaged, stolen or taken out of service. Customer’s obligation to pay Service fees for
this Equipment will terminate at the end of the month in which Motorola receives the written notice.
4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in
hazardous environments.
Service Terms and Conditions.FINAL.1.10.05.doc (CSA formatted) Page 82 of 392
4.6. If Equipment cannot, in Motorola’s reasonable opinion, be properly or economically serviced for
any reason, Motorola may modify the scope of Services related to that Equipment; remove that
Equipment from the Agreement; or increase the price to Service that Equipment.
4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to
Customer's notification in a manner consistent with the level of Service purchased as indicated in this
Agreement.
Section 5 EXCLUDED SERVICES
5.1. Service excludes the repair or replacement of Equipment that has become defective or damaged
from use in other than the normal, customary, intended, and authorized manner; use not in compliance
with applicable industry standards; excessive wear and tear; or accident, liquids, power surges, neglect,
acts of God or other force majeure events.
5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the
normal operation of the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming
Equipment; accessories, belt clips, battery chargers, custom or special products, modified units, or
software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or
tower lighting, duplexer, combiner, or multicoupler. Motorola has no obligations for any transmission
medium, such as telephone lines, computer networks, the internet or the worldwide web, or for Equipment
malfunction caused by the transmission medium.
Section 6 TIME AND PLACE OF SERVICE
Service will be provided at the location specified in this Agreement. When Motorola performs service at
Customer’s location, Customer will provide Motorola, at no charge, a non-hazardous work environment
with adequate shelter, heat, light, and power and with full and free access to the Equipment. Waivers of
liability from Motorola or its subcontractors will not be imposed as a site access requirement. Customer
will provide all information pertaining to the hardware and software elements of any system with which the
Equipment is interfacing so that Motorola may perform its Services. Unless otherwise stated in this
Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local time, excluding weekends and
holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or
expenses associated with helicopter or other unusual access requirements; if these charges or expenses
are reasonably incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola
for those charges and expenses.
Section 7 CUSTOMER CONTACT
Customer will provide Motorola with designated points of contact (list of names and phone numbers) that
will be available twenty-four (24) hours per day, seven (7) days per week, and an escalation procedure to
enable Customer’s personnel to maintain contact, as needed, with Motorola.
Section 8 PAYMENT
Unless alternative payment terms are stated in this Agreement, Motorola will invoice Customer in
advance for each payment period. All other charges will be billed monthly, and Customer must pay each
invoice in U.S. dollars within twenty (20) days of the invoice date. Customer will reimburse Motorola for
all property taxes, sales and use taxes, excise taxes, and other taxes or assessments that are levied as a
result of Services rendered under this Agreement (except income, profit, and franchise taxes of Motorola)
by any governmental entity.
Service Terms and Conditions.FINAL.1.10.05.doc (CSA formatted) Page 83 of 392
Section 9 WARRANTY
Motorola warrants that its Services under this Agreement will be free of defects in materials and
workmanship for a period of ninety (90) days from the date the performance of the Services are
completed. In the event of a breach of this warranty, Customer’s sole remedy is to require Motorola to re-
perform the non-conforming Service or to refund, on a pro-rata basis, the fees paid for the non-
conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE.
Section 10 DEFAULT/TERMINATION
10.1. If either party defaults in the performance of this Agreement, the other party will give to the non-
performing party a written and detailed notice of the default. The non-performing party will have thirty
(30) days thereafter to provide a written plan to cure the default that is acceptable to the other party and
begin implementing the cure plan immediately after plan approval. If the non-performing party fails to
provide or implement the cure plan, then the injured party, in addition to any other rights available to it
under law, may immediately terminate this Agreement effective upon giving a written notice of termination
to the defaulting party.
10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred
pursuant to this Agreement, including payments which may be due and owing at the time of termination.
All sums owed by Customer to Motorola will become due and payable immediately upon termination of
this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide
Services.
Section 11 LIMITATION OF LIABILITY
Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty,
negligence, strict liability in tort, or otherwise, will be limited to the direct damages recoverable under law,
but not to exceed the price of twelve (12) months of Service provided under this Agreement. ALTHOUGH
THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE
THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS
OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL,
INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING
FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO
THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated
by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except
for money due upon an open account. This limitation of liability will survive the expiration or termination
of this Agreement and applies notwithstanding any contrary provision.
Section 12 EXCLUSIVE TERMS AND CONDITIONS
12.1. This Agreement supersedes all prior and concurrent agreements and understandings between
the parties, whether written or oral, related to the Services, and there are no agreements or
representations concerning the subject matter of this Agreement except for those expressed herein. The
Agreement may not be amended or modified except by a written agreement signed by authorized
representatives of both parties.
12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this
Agreement, however, an omission of the reference to this Agreement will not affect its applicability. In no
event will either party be bound by any terms contained in a Customer purchase order,
acknowledgement, or other writings unless: the purchase order, acknowledgement, or other writing
specifically refers to this Agreement; clearly indicate the intention of both parties to override and modify
Service Terms and Conditions.FINAL.1.10.05.doc (CSA formatted) Page 84 of 392
this Agreement; and the purchase order, acknowledgement, or other writing is signed by authorized
representatives of both parties.
Section 13 PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY
RIGHTS
13.1. Any information or data in the form of specifications, drawings, reprints, technical information or
otherwise furnished to Customer under this Agreement will remain Motorola’s property, will be deemed
proprietary, will be kept confidential, and will be promptly returned at Motorola's request. Customer may
not disclose, without Motorola's written permission or as required by law, any confidential information or
data to any person, or use confidential information or data for any purpose other than performing its
obligations under this Agreement. The obligations set forth in this Section survive the expiration or
termination of this Agreement.
13.2. Unless otherwise agreed in writing, no commercial, financial or technical information disclosed in
any manner or at any time by Customer to Motorola will be deemed secret or confidential. Motorola will
have no obligation to provide Customer with access to its confidential and proprietary information,
including cost and pricing data.
13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership
right or license under any Motorola patent, copyright, trade secret, or other intellectual property, including
any intellectual property created as a result of or related to the Equipment sold or Services performed
under this Agreement.
Section 14 FCC LICENSES AND OTHER AUTHORIZATIONS
Customer is solely responsible for obtaining licenses or other authorizations required by the Federal
Communications Commission or any other federal, state, or local government agency and for complying
with all rules and regulations required by governmental agencies. Neither Motorola nor any of its
employees is an agent or representative of Customer in any governmental matters.
Section 15 COVENANT NOT TO EMPLOY
During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will
not hire, engage on contract, solicit the employment of, or recommend employment to any third party of
any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This
provision applies only to those employees of Motorola or its subcontractors who are responsible for
rendering services under this Agreement. If this provision is found to be overly broad under applicable
law, it will be modified as necessary to conform to applicable law.
Section 16 MATERIALS, TOOLS AND EQUIPMENT
All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola
for the purpose of this Agreement will be and remain the sole property of Motorola. Customer will
safeguard all such property while it is in Customer’s custody or control, be liable for any loss or damage
to this property, and return it to Motorola upon request. This property will be held by Customer for
Motorola’s use without charge and may be removed from Customer’s premises by Motorola at any time
without restriction.
Section 17 GENERAL TERMS
17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will
continue in full force and effect.
Service Terms and Conditions.FINAL.1.10.05.doc (CSA formatted) Page 85 of 392
17.2. This Agreement and the rights and duties of the parties will be governed and interpreted in
accordance with the laws of the State in which the Services are performed.
17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege.
17.4. Neither party is liable for delays or lack of performance resulting from any causes that are beyond
that party’s reasonable control, such as strikes, material shortages, or acts of God.
17.5. Motorola may assign its rights and obligations, and may subcontract any portion of its
performance, under this Agreement.
17.6. THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY
ANNIVERSARY OF THE START DATE, IF, AND ONLY IF, CUSTOMER SO ELECTS IN WRITING NO
LESS THAN THIRTY (30) DAYS PRIOR TO THE ANNIVERSARY DATE. At the anniversary date,
Motorola may adjust the price of the Services to reflect its current rates.
17.7. If Motorola provides Services after the termination or expiration of this Agreement, the terms and
conditions in effect at the time of the termination or expiration will apply to those Services and Customer
agrees to pay for those services on a time and materials basis at Motorola’s then effective hourly rates.
Service Terms and Conditions.FINAL.1.10.05.doc (CSA formatted) Page 86 of 392
For the City Council Meeting of June 27, 2011 Item A3.4
Business by Motion – Purchase of Animal Control Vehicle
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Treasurer
Rich Eddington, Police Chief
Subject: Purchase of Animal Control Vehicle from Village of Wilmette
Date: June 21, 2011
Recommended Action:
Staff recommends approval of the purchase of a 2007 Ford F-250 Animal Control
vehicle from the Village of Wilmette at a cost of $19,700. Evanston City Council
approval will be forwarded to the Wilmette Village Board for their approval and
subsequent sale.
Funding Source:
Funds are provided from account 7700.65550 in the Fleet Services Fund.
Summary:
At the April 12, 2011 A&PW meeting Staff requested Council consideration of the
purchase of a 2007 Animal Control vehicle and the approval of an intergovernmental
agreement for the provision of Animal Control services with the Village of Wilmette. The
City Council requested additional review of this agreement with respect to the fees and
services to be provided. This research is ongoing, however the results of any
cooperative venture on actual services provided to Wilmette can be completely
separated from the purchase of the vehicle.
The Evanston Police Department and Fleet Services Division continue to recommend
the purchase of the 2007 Animal Control vehicle from the Village of Wilmette. The
current animal control van is past its service life and is not suitable for the proper
execution of an animal control program given the lack of separation of the driver and
animals placed in the rear of the van.
The purchase price of the used vehicle is equitable to both parties given that the vehicle
is four years old and a new vehicle with equivalent features has been quoted by our
Fleet staff to cost approximately $43,000. Given a vehicle life of 8 years, the City is
paying approximately 46% of the new purchase price for half of the remaining vehicle
Memorandum
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Page 2 of 2
life. Staff would anticipating the use of this vehicle for longer than 4 years, consistent
with other vehicles that are used beyond estimated service life in the City fleet.
Given the status of the City’s fleet, Staff continues to explore alternatives to
replacement of vehicles at full price. Buying used vehicles is one strategy to be used
along with leasing, interdepartmental sharing/motor pool, and intergovernmental
sharing. We are also exploring changes to the types of vehicles being used for basic
services such as Parking Enforcement, Police Patrol, administration/code enforcement
and even our larger trucks.
-------------------------------------------------------------------------------------
Attachments:
Copy of April 12, 2011 Council Agenda Report
Copy of April 12, 2011 Administration & Public Works Committee minutes (pages 7-8)
Page 88 of 392
For City Council meeting of April 12, 2011 Item A6
Resolution 24-R-11: Intergovernmental Agreement with Wilmette
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Richard Eddington, Chief of Police
Suzette Robinson, Director Public Works
Lonnie Jeschke, Division Manager, Fleet Services
Subject: Resolution 24-R-11: Intergovernmental Agreement Regarding Animal
Control Services with Wilmette
Date: March 30, 2011
Recommended Action:
Recommend execution of Intergovernmental Agreement with the Village of Wilmette for
specific Animal Control Services (small and medium carcass removal). As part of that
Agreement the City of Evanston will acquire from the Village of Wilmette an animal
control truck. The cost of the truck is $9700. The truck is a 2007 Ford F-250. The truck
has been inspected by City of Evanston Fleet Services. This truck will replace the
current City of Evanston animal control van, a 2001 Chevrolet Astro.
Funding Source:
The Animal Control Vehicle purchase will be funded from Fleet Capital Outlay Budget
for Vehicle Replacements; 7720.65550.
Summary:
An Intergovernmental Animal Control Services Agreement between the two
municipalities is Resolution No. 2011-R-8 from the Village of Wilmette
Legislative History:
Not Applicable
Attachments:
Resolution 24-R-11
Intergovernmental Agreement
Wilmette Resolution 2011-R-08
Memorandum
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APPROVED
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Administration and Public Works
traditional sources, staff recommends that the City Council approve the
creation and distribution of an RFP for an advertising pilot project. This
item was tabled at the February 28, 2011 City Council meeting.
Ald. Rainey suggested that if this item was tabled at the full City Council, it has to
be brought up there. Grant Farrar (Corporation Counsel/City Attorney) agreed.
Chairman Holmes moved that the item be held for the full City Council this
evening.
A voice vote was taken and the action was approved.
(A6) Resolution 24-R-11: Intergovernmental Agreement Regarding Animal
Control Services with Wilmette
Staff recommends that the City Council adopt Resolution 24-R-11 regarding
animal control services with the Village of Wilmette. As part of that
Agreement, the City of Evanston will acquire from the Village of Wilmette
an animal control truck. The cost of the truck is $9,700. The truck is a 2007
Ford F-250, and has been inspected by City of Evanston Fleet Services.
This truck will replace the current City of Evanston animal control van, a
2001 Chevrolet Astro.
Ald. Rainey asked what was the value of the truck proposed for purchase, if we
are going to pick-up animals in Wilmette, they should probably give the truck to
Evanston and how many employees are there at our Animal Shelter. M. Lyons
(Assistant City Manager) said that the truck is valued at $19,700. He noted that
it is a 2007 model that will be replacing a 2001 truck. Ald. Rainey asked if the
City is confident that the value of the truck is what it is said to be. M. Lyons said
that Fleet Services have inspected it and reported it is in good shape. He also
noted that a new truck would be in the 25 to 30K range. Chief Eddington
(Evanston Police Department) replied that there are two full time employees and
one part-time. He added that the useful life of the current vehicle ended 18
months ago. The truck from Wilmette is a fully equipped service vehicle and is at
a bargain price. Chief Eddington continued that this is an informal arrangement
with Wilmette at no cost to the services performed in Evanston. Ald. Rainey
asked about charges and Chief Eddington said there are none. They are offset
by purchasing the truck. Ald. Grover noted that Wilmette will have a service fee
of $35 starting in five years and asked how long that would go on. Chief
Eddington stated that it goes on as long as we agree. Ald. Holmes cleared up
the numbers by saying the value of the truck is $19,700. Evanston will pay
$9,700 for it and not collect fees from Wilmette for five years, which would be
approximately $10,000. M. Lyons added that Evanston would not have to go out
and purchase a truck at full price at this time. If the Committee would like, facts
concerning the condition of the vehicle can be provided. Ald. Grover asked
about the amount collected from Wilmette in previous years. M. Lyons said that
for two and one-half years the collection was $10,085. Ald. Rainey asked if
anyone in Wilmette currently drives the truck. Chief Eddington said there is not,
it has been sitting for 10 to 12 months. Ald. Rainey asked what the
circumstances were for Wilmette eliminating the service. Chief Eddington said
that they have out-sourced animal control. Ald. Rainey thought Wilmette would
see this as a great saving to them. However, she felt the relationship should be
more advantageous to Evanston. We have no idea of how many animals will be
Page 90 of 392
APPROVED
Page 7 of 7
Administration and Public Works
picked up. He stated that this issue could be deferred to a later date so more
facts and explanations could be provided and the reason for the relationship
explained. Ald. Rainey mentioned that this will take an Evanston employee out
of town and if there is a problem here, there is no way to handle it in a prompt
manner.
It was moved by Ald. Grover and seconded by Ald. Rainey that A6 be held in
committee. A voice vote was taken and it was approved.
(A7) Resolution 25-R-11: Extending Participation in the Intergovernmental
Personnel Benefit Cooperative (IPBC) for Group Health & Employee Benefit
Plans for a Period of Three Additional Years
Staff recommends approval to continue the City’s membership within the
Intergovernmental Personnel Benefit Cooperative (IPBC) for a new three-
year cycle beginning July 1, 2011 and ending June 30, 2014. Funding will
be provided from the Insurance Fund (#605).
It was moved by Ald. Grover and seconded by Ald. Rainey that A7 be approved.
A voice vote was taken and it was approved.
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Grover motioned and Ald. Rainey seconded to adjourn. A voice vote was
taken and the motion was approved at 6:45 p.m., April 12, 2011
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services-
Page 91 of 392
For City Council meeting of July 11, 2011 Item A4
Business of the City by Motion: 2012 Vehicle Sticker Selection
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Martin Lyons, Assistant City Manager
Rickey A. Voss, Parking/Revenue Manager
Subject: 2012 Vehicle Sticker Selection Process
Date: July 1, 2011
Recommended Action:
Staff recommends that the City Council approve the compilation design to be
highlighted on the 2012 City of Evanston Vehicle Sticker. Non-profit organization logos
to be featured on the 2012 City Sticker design are The Cradle, The Evanston Day
Nursery, Mather LifeWays, Evanston Community Foundation and the Chessman Club
of the North Shore.
Summary:
A compilation design of the 2012 City Sticker featuring five (5) local non-profit
organization logos was approved at the June 27, 2011 City Council Meeting.
Staff was directed to provide a final design(s) to include recommended changes as
requested by Council Members. In addition, the final designs were forwarded to
Alderman Tendam for review prior to presentation at the July 11, 2011 meeting of the
Administrative & Public Works Committee.
The vehicle stickers, which in the past featured up to four (4) colors, can be produced in
in excess of four (4) colors for a minimum additional expense ($300) which enabled staff
to produce a sticker that distinctly highlights the logo of each featured organization.
………………………………….
Attachments:
Recommended Compilation Sticker Design
Memorandum
Page 92 of 392
Page 93 of 392
For City Council meeting of July 11, 2011 Item A5
Resolution 41-R-11: Boiler Room Apartment Lease
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Paul D’Agostino, Superintendent Parks/Forestry & Facilities Management
Subject: Resolution 41-R-11: Boiler Room Apartment Lease Renewal
Date: June 29, 2011
Recommended Action:
Approval of Resolution 41-R-11, Authorizing the City Manager to Execute a Lease
between the City of Evanston and Norma and Nolan Robinson for the Apartment
Located at 1223 Simpson Street.
Summary:
Since 2005, the City of Evanston has had a lease agreement with Nolan and Norma
Robinson for the rental of the Boiler Room Apartment. The current agreement ends on
July 31, 2011. The Robinsons are up to date on their rental payments, and have been
all year.
Therefore, staff recommends that the City of Evanston renew the lease agreement with
the Robinson family for the rental of the Boiler Room apartment at 1223 Simpson St in
Evanston IL. The rent will remain at $1300.00 per month due on the first day of each
month.
-------------------------------------------------------------------------------------
Attachments:
Resolution 41-R-11
Lease Agreement
Memorandum
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For City Council meeting of July 11, 2011 Item A6
Resolution 42-R-11: CMAP Grant Assistance for Water Efficiency Program
For Action
To: Honorable Mayor and Members of the City Council
From: Catherine Hurley, Sustainable Programs Coordinator
Subject: Resolution 42-R-11 to Accept Planning Staff Assistance Services
Delivered by the Chicago Metropolitan Agency for Planning
Date: June 29, 2011
Recommended Action:
Staff recommends City Council approval of Resolution 42-R-11 to accept Planning Staff
Assistance Services delivered by the Chicago Metropolitan Agency for Planning
(CMAP). Resolution 42-R-11 authorizes the City Manager to negotiate and execute the
Memorandum of Understanding including scope of services with CMAP to develop a
water efficiency program for the City of Evanston.
Funding Source:
N/A
Summary:
The City of Evanston was awarded a Chicago Metropolitan Agency for Planning
(CMAP) technical assistance grant through the agency's new initiative sponsored by the
U.S. Department of Housing and Urban Development (HUD) as part of the federal
interagency Partnership for Sustainable Communities. CMAP will begin working with 64
local governments, nonprofits, and intergovernmental organizations to address local
issues at the intersection of transportation, land use, and housing, including the natural
environment, economic growth, and community development.
The grant will assist the City in development of a water efficiency program to be used by
the City’s Utilities Department, the Office of Sustainability and residents to promote
good stewardship of water resources and will include consideration of future water
demands for wholesale water customers. CMAP staff will provide technical assistance
and staffing for the development of the water efficiency program working with City staff
and community stakeholders. Staff recommends that City Council approve Resolution
42-R-11 to accept planning staff assistance services delivered by CMAP to develop the
water efficiency program.
Memorandum
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Page 2 of 2
The scope of work, project timeline, and Memorandum of Understanding between
CMAP and City of Evanston is provided as an attachment to this memo. The
Memorandum of Understanding will be executed by the City Manager following the
approval of Resolution 42-R-11 by City Council.
The water efficiency program will be developed over the course of a 12 month period
starting in July of 2011. A draft water efficiency program will be presented to City
Council in April of 2012 and the final program will be complete in July of 2012.
The City is involved in on-going activities to promote good stewardship of water
resources and water efficiency. Development of a formalized water efficiency program is
consistent with recommendations of the Evanston Climate Action Plan and will prioritize
water efficient practices for implementation within City operations and the Evanston
Community.
Attachments:
Resolution 42-R-11 To Accept Planning Staff Assistance Services Delivered by the
Chicago Metropolitan Agency for Planning
Scope of Work and Project Timeline – Water Efficiency Program
Memorandum of Understanding – CMAP and City of Evanston
Page 101 of 392
6/28/2011
42-R-11
A RESOLUTION
TO ACCEPT PLANNING STAFF ASSISTANCE SERVICES DELIVERED BY
THE CHICAGO METROPOLITAN AGENCY
FOR PLANNING
WHEREAS, the City of Evanston (the “City”) submitted an application for
staff assistance services through the Chicago Metropolitan Agency for Planning
(“CMAP”), an organization that operates under authorizing Illinois legislation known
as Public Act 095-0677, to aid the City in the establishment of a water efficiency
program (the “Water Efficiency Program”);
WHEREAS, the City’s request for such assistance has been
recommended by CMAP as a project priority;
WHEREAS, CMAP has adopted a plan called “Go To 2040 Plan”, as the
long-range regional comprehensive plan for the seven-county Chicago region, and
CMAP has also adopted a regional water supply/demand plan for the northeastern
Illinois region called “Water 2050”;
WHEREAS, CMAP is providing staff assistance to units of local
government as a means of advancing implementation of Go To 2040 Plan and Water
2050; and
WHEREAS, the City and CMAP have agreed on the general content of a
Memorandum of Understanding (“MOU”) between the parties and a scope of services that
will guide staff assistance to be provided by CMAP.
Page 102 of 392
42-R-11
~ 2 ~
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City of Evanston supports the development of a Water
Efficiency Program.
SECTION 2: The City accepts the offer of staff assistance services by
CMAP for a period of twelve (12) months. The City acknowledges that the services will
be provided for the purpose of advancing the implementation of Go To 2040 Plan and
Water 2050, and for the development of the City’s Water Efficiency Program.
SECTION 3: The City Manager or his designee is hereby authorized and
directed to negotiate all necessary terms of the Memorandum of Understanding and
execute said Memorandum of Understanding.
SECTION 4: The City recognizes that the Memorandum of Understanding
provisions will govern the administration of staff assistance services, and, if necessary,
the discontinuance of such services.
SECTION 5: That this Resolution 42-R-11 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2011
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1 | Page
Scope of Work – Draft June 29, 2011
Evanston Water Efficiency Program
The following is a proposed outline of the steps to complete the Water Efficiency Program as
part of the Chicago Metropolitan Planning Agency’s (CMAP) Local Technical Assistance
program. CMAP staff will work closely with City of Evanston staff to undertake this planning
assignment. The goal of this program is to increase water efficiency and promote water
conservation within the City of Evanston municipal operations and among the City’s residents
and businesses. The program will also be developed with consideration for implementation by
the City’s wholesale water customers.
Approximate Timeline
The following scope of work is designed to be completed in approximately 12 months, however,
this timeline can change based upon a number of factors such as meeting schedules and
availability of necessary data.
Copies
Each deliverable will be provided to Evanston staff via electronic format. A total of 3 hard
copies of all draft and final plans prepared for public review will be prepared and provided to key
Evanston staff for distribution, upon request. Additional copies will be provided for an additional
fee as approved.
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2 | Page
Preliminary Scope of Work
Step 1: Existing Conditions
The purpose of this step is to understand the current water supply conditions for the City of
Evanston and develop a baseline of information for the program.
1a: Existing Conditions-Potential information may include:
• Water supply pumpage
• Review of current water supply related ordinances
• Water audit information from the annual Lake Michigan Order 2 (LMO-2) form
completed by all Illinois Lake Michigan water allocation permit holders
• Future system improvement/expansion
• Water rates history and structure
• Metering
• Water billing system
• Review of water efficiency and conservation best management practices
• Review of water efficiency tools and resources
This step will also take into consideration previous planning efforts that related to water supply
issues included in Evanston’s Climate Action Plan.
Deliverables: Summary of existing conditions findings.
Step 2: Future Water Demand and Population
The purpose of this step is to estimate the future population and water demand to be delivered
by the Evanston Water Treatment Plant. This analysis will include the future population and
demand for Evanston residents as well as current and anticipated wholesale water customers.
The water use reduction goal previously identified in the Evanston Climate Action Plan will be
confirmed or modified based on an analysis of the current and future population and projected
water demand (This will be fully addressed in Step 4.). The planning horizon (ex: 2050) will be
discussed and agreed upon by CMAP and City of Evanston staff based on the availability and
validity of data available. If sufficient data or analysis is not available, this step may be omitted.
Deliverables: Future Water Demand and Population estimates
Step 3: Community Outreach
Community outreach is an important component to any planning process. The purpose of this
step is to engage the community and receive feedback on the topics of water conservation and
efficiency with the goal of selecting program components that the community is willing and able
to support. This feedback will be incorporated into the final version of the program.
The following events and projects will be used to conduct community outreach:
Page 105 of 392
3 | Page
3a: Form water efficiency advisory team to include water efficiency volunteer, City of
Evanston staff and representatives from the City’s Environment Board, Utilities
Commission, Green Ribbon Committee, Evanston Environmental Association and
Citizens’ Greener Evanston.
3b: General water use survey for residents (link to be included in water bills and on city
website)
3c: Participation in the US Environmental Protection Agency’s Fix-A-Leak week to raise
awareness of issues
3d: Public Open House to introduce project
Deliverables: Baseline survey questions, to be modified by Evanston, if desired.
Summaries of all workshops including attendance and highlights.
Step 4: Draft Program
Based upon the previous steps of the planning process, especially the input received during the
Community Outreach step, a Draft Program for the City of Evanston will be prepared. The Draft
Program will be presented to key City staff for review.
4a: Draft Program and Recommendations - Potential Sections within the Draft Program
may include:
• Existing conditions
• Future water demand and population
• Water use reduction goal
• City based recommendations (ex: adopt CMAP water conservation
ordinance)
• Utility based recommendations (ex: use AWWA audit methodology)
• Resident based recommendations (ex: upgrade to high efficiency toilets)
• Business based recommendations (ex: retrofit pre-rinse spray valves)
• Implementation strategies and funding recommendations
4b: Key City Staff Review
4c: Public Open House to receive public comments on the Draft Program
4d: Present Draft Program to City Council for review and comment
Deliverables: Draft Program and summaries of input received at both reviews and open
house.
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4 | Page
Step 5: Final Program
Based upon the review and comments received from the Draft Comprehensive Program, a final
program will be created for key City staff review and presentation to the City Council for their
consideration of adoption.
5a: Preparation of Final Program
5b: Key City Staff Review
5c: City Council Presentation and Adoption
5d: Final Program Document
5e: Final Program Release Event to mark beginning of program implementation
Deliverables: Final Program, electronic and hard copies, all data and information
obtained and created during the planning process will be provided to the City of
Evanston.
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5 | Page Water Efficiency Program Project Timeline 2011 2012 TASK Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Finalizing Scope, MOU, Resolution X Collecting information for Existing Conditions X X X X X Identify citizen volunteer, begin review of BMPs X X Create water efficiency advisory team X Produce summary of potential BMPs (volunteer) X Residential survey review X Finalize Survey Questions X Summarize Existing Conditions X X Gather Future Water Demand/Population X Send out Residential Survey X Summarize Future Water Demand/Population X Public Open House to Introduce Project X Writing Draft Program X X City of Evanston Staff Review X City Council presentation of Draft Program X Public Open House - comments on Draft Program X Finalize Program X City Council Adopts Program X Final Program Release Event X Page 108 of 392
Chicago Metropolitan Agency for Planning (CMAP)
Memorandum of Understanding Contents – Local Technical Assistance Program
1. CMAP / applicant relationship
• Scope of work for staff will be jointly determined by CMAP and applicant
• Applicant should designate a lead person to work with CMAP staff to determine the
scope of work
• All work performed by CMAP staff must be related to work plan – the majority should
be directly referenced within work plan, but some indirectly related activities are also
permitted
• CMAP will determine which of the relevant staff will be assigned to work on the
project (based on availability, skills, familiarity with the applicant community, and
applicant preferences)
2. Access to resources
• The applicant will provide access to relevant staff who will need to be involved in the
project, and will ensure that they allocate appropriate time
• The applicant will provide access to all relevant internal data, reports, and other
information
• The applicant’s leadership (key staff, planning commissioners, board members, other
elected officials, other decision-makers) will commit to participate in the project and
allocate sufficient time at meetings (plan commission meetings, council meetings,
etc.) to ensure a successful project
3. Demonstration of local support
• Applicants will be required to pass a resolution supporting the project at their
governing board before work will begin
4. Project management
• Project scope of work (including staff work plans, timelines, public engagement
schedules, commitment of other non-staff resources by either CMAP or the
applicant, and other elements) will be jointly determined by CMAP and applicant prior
to beginning work
• A full project scope of work must be attached to the MOU at the time it is signed
• Changes to project scope or timelines must be jointly agreed to by CMAP and
applicant; major expansions of scope may result in discontinuation of project
• Allocation of staff to each project will vary over time based on project timeline and
work needs
_____________________________________________ _______________________
Applicant Signature Date
_____________________________________________
Applicant Name & Title
_____________________________________________ _______________________
CMAP Signature Date
_____________________________________________
CMAP Name & Title
Page 109 of 392
For City Council meeting of July 11, 2011 Items A7.1 and A7.2
Resolutions 43-R-11 and 44-R-11: Property Tax Abatements Series 2010 A & B
For Action
129
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager/Treasurer
Hitesh Desai, Accounting Manager
Subject: Resolutions 43-R-11 and 44-R-11 for Debt Service Property Tax
Abatements- Bond Series 2010 A & B
Date: July 5, 2011
Recommended action:
Staff recommends City Council review and adoption of Resolutions 43-R-11 and 44-R-
11, two (2) additional abatement resolutions. These Resolutions will abate (decrease)
the amount of the 2010 property tax levy needed to retire the outstanding general
obligation debt.
Funding Source: Not Applicable
Summary:
The City Council passed Debt Service Property Tax Abatement resolutions (68-R-10 to
78-R-10) in December 2010. The total amount of the 2010 property tax levy prior to
adjusting for those abatements was $23,804,855. This gross levy amount was then
adjusted for the abatements totaling $12,998,281 resulting in a net levy of $10,806,574.
Each year, the City reconciles the debt service tax levy numbers in our abatement
resolutions with Cook County Tax edit reports which are not provided until June each
year. This year staff found two discrepancies in the debt abatement numbers for Bond
Series 2010A and 2010B. After further review with Cook County, the City confirmed that
the December 2010 interest payment of $55,979 for Bond Series 2010A and $51,978
for Bond Series 2010B were not included in the calculation of gross levy ($23,804,855)
as well as total abatements ($12,998,281).
The 2010B bonds were issued to refinance the IMRF Early Retirement Incentive debt
and these bonds and the interest associated with them were always intended to be
abated. The 2010A bonds were issued for the financing of capital projects per the
2010-11 Capital Improvements Plan. As such, none of the 2010A bonds were planned
to be abated. Unfortunately, the above referenced interest payment of $55,979 due in
Memorandum
Page 110 of 392
December 2010 was not included in the 2010 tax levy as extended by the City (due to
the timing of the bond issue, this was a “third” interest payment). However, since the
2010A bond ordinance requires the County to levy any tax associated with the bonds
unless abated, it is Staff’s recommendation to abate this interest payment. Abating this
interest payment is preferable to having to adjust our 2010 levy and the City’s Debt
Service Fund has sufficient reserves to make the payment.
Original Amount Revised Amount
Gross Levy $23,804,855 $23,912,812
Tax Abatements $12,998,281 $13,106,238
Net Tax Levy $10,806,574 $10,806,574
As evident from the table, these resolutions would not affect our net Debt Service
Property Tax levy for the year 2010.
Legislative History
None
Attachments:
Abatement Resolution 43-R-11 – Series 2010A
Abatement Resolution 44-R-11 – Series 2010B
Page 111 of 392
07/11/2011
43-R-11
A RESOLUTION
Abating Taxes Levied for the Year 2010
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $8,893,960 General Obligation Bonds, Series
2010A, of the City of Evanston,
Cook County, Illinois
WHEREAS, on the 9th day of August, 2010, the City Council of the
City of Evanston, Cook County, Illinois, did adopt Ordinance 65-O-10 entitled:
An Ordinance providing for the issuance of one or more series of
General Obligation Bonds, Series 2010, of the City of Evanston,
Cook County, Illinois, authorizing the execution of one or more
bond orders in connection therewith and providing for the levy and
collection of a direct annual tax for the payment of the principal of
and interest on said bonds;
and
WHEREAS, there is available from other sources the amount of
Fifty-Five Thousand, Nine Hundred Seventy-Nine Dollars ($55,979.00) which
may lawfully be utilized to pay sums due on said bonds for which taxes were
heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
General Obligation Bonds, Series 2010A, of the City of Evanston, Cook County,
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~2~
Illinois, passed August 9, 2010, as Ordinance 65-O-10, be and the same hereby
are abated for the year 2010 by the amount of Fifty-Five Thousand, Nine
Hundred Seventy-Nine Dollars ($55,979.00).
SECTION 2: That the City Manager, upon passage of this
Resolution -R-11, shall cause to be filed with the County Clerk of Cook County,
Illinois, a certified copy hereof and shall direct said County Clerk to abate the
taxes heretofore levied under said Ordinance 65-O-10 and the accompanying
Bond Order for the year 2010 in the amount of Fifty-Five Thousand, Nine
Hundred Seventy-Nine Dollars ($55,979.00).
SECTION 1: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 2: That this Resolution 43-R-11 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
Page 113 of 392
07/11/2011
44-R-11
A RESOLUTION
Abating Taxes Levied for the Year 2010
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $9,166,678 General Obligation Bonds, Series
2010B, of the City of Evanston,
Cook County, Illinois
WHEREAS, on the 9th day of August, 2010, the City Council of the
City of Evanston, Cook County, Illinois, did adopt Ordinance 65-O-10 entitled:
An Ordinance providing for the issuance of one or more series of
General Obligation Bonds, Series 2010, of the City of Evanston,
Cook County, Illinois, authorizing the execution of one or more
bond orders in connection therewith and providing for the levy and
collection of a direct annual tax for the payment of the principal of
and interest on said bonds;
and
WHEREAS, there is available from other sources the amount of
Fifty-One Thousand, Nine Hundred Seventy-Eight Dollars ($51,978.00) which
may lawfully be utilized to pay sums due on said bonds for which taxes were
heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
General Obligation Bonds, Series 2010B, of the City of Evanston, Cook County,
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Illinois, passed August 9, 2010, as Ordinance 65-O-10, be and the same hereby
are abated for the year 2010 by the amount of Fifty-One Thousand, Nine
Hundred Seventy-Eight Dollars ($51,978.00).
SECTION 2: That the City Manager, upon passage of this
Resolution -R-11, shall cause to be filed with the County Clerk of Cook County,
Illinois, a certified copy hereof and shall direct said County Clerk to abate the
taxes heretofore levied under said Ordinance 65-O-10 and the accompanying
Bond Order for the year 2010 in the amount of Fifty-One Thousand, Nine
Hundred Seventy-Eight Dollars ($51,978.00).
SECTION 1: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 2: That this Resolution 44-R-11 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
Page 115 of 392
For City Council meeting of July 11, 2011 Item A8
Ordinance 59-O-11: Issuance of General Obligation (G.O.) Bonds for FY 2011
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Treasurer
Subject: Approval of 2011 General Obligation Bond Issue
Date: June 30, 2011
Recommended Action:
Approval of the attached draft ordinance number 59-O-11 for the issuance of $19.24M
in 20-year tax-exempt General Obligation (G.O.) bonds. The ordinance will be
completed and signed after the bond sale date, which is tentatively scheduled for July
20, 2011. This ordinance was introduced at the June 27, 2011 City Council meeting.
Funding Source:
The proposed $19.24M debt issuance is comprised of G.O. bonds to be issued for the
FY2011 Capital Improvements Program ($9,120,000), the Sewer Fund ($8,000,000)
and refinancing of a portion of the Series 2003B bonds ($2,120,000). Funding sources
for the proposed debt issuance are provided in the table below:
Funding Source Debt Type Amount
2011 Tax Levy Unabated 13,090,000$
Water Fund Abated 3,340,000
Sewer Fund Abated 690,000
Refinancing Not New Debt 2,120,000
TOTAL 19,240,000$
Summary:
As noted above, the proposed $19.24M debt issuance is comprised of G.O. bonds to be
issued for the FY2011 Capital Improvements Program ($9,120,000), the Sewer Fund
($8,000,000) and refunding a portion of the Series 2003B bonds ($2,120,000). As has
been done previously, the City uses a parameters ordinance that provides a not to
exceed limit for the bonds set at $19.3 million. This allows for any favorable issuance
structure that is slightly above the par amount desired. Staff proposes combining these
bond issuances in an effort to minimize bond issuance costs for the City. The bond sale
is planned for July 20, 2011 with a closing date of August 1, 2011.
Memorandum
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A summary of the City’s current unabated debt and the impact of the proposed G.O.
bond issuance are provided in the table below:
Unabated Debt Summary Amount
Beginning Unabated Debt (as of 3/1/11)101,597,740$
Proposed FY11 Unabated Debt Issuance 13,090,000
FY11 Unabated Debt Payment*5,283,800
Projected Year End Unabated Debt (through 12/31/11) 109,403,940$
*City will also make a bond principle payment of $1,747,232 on 01/01/2012
Capital Improvement Program
On February 14, 2011, the City Council authorized approximately $9.1M in capital
projects to be funded by G.O. bonds as part of the FY2011 Capital Improvements
Program (CIP). The bond issue for capital projects includes approximately $5.1M in the
Capital Improvements Fund, $3.3M of abated debt in the Water Fund and $690,000 of
abated debt in the Sewer Fund. A complete list of the FY2011 CIP projects to be
funded through the issuance of G.O. debt has been provided as an attachment to this
report. Approval of the proposed ordinance would authorize staff to pursue the
issuance of the $9,120,000 in G.O. debt to fund FY2011 CIP projects.
Sewer Fund
In 2008, a cost of service study completed by Malcolm Pirnie indicated that revenue
increases were needed in the Sewer Fund in order to cover operating, capital
improvement and debt service costs. At a special City Council meeting on April 12,
2010, staff presented potential rate and property tax adjustments in an effort to increase
revenue generation for the Sewer Fund. On October 11, 2010, the City Council elected
to pursue the issuance of $17,000,000 in new Sewer Fund general obligation debt over
a four year period. This scenario would allow the City to cover a portion of the existing
annual debt service while avoiding an increase to the existing sewer rate. The selling of
the $17,000,000 in bonds over a four year period would take place according to the
schedule provided in the table below:
Fiscal Year
Estimated Bond
Issue
2010-11* 4,000,000$
2011 4,000,000
2012 5,000,000
2013 4,000,000
TOTAL 17,000,000$
*Deferred to FY2011
In an effort to minimize bond issuance costs for the City, the FY10-11 Sewer Fund debt
issuance of $4.0M was deferred to FY2011. The City deferred the FY10-11 debt
issuance by authorizing a short-term interfund loan of $4.0M from the Parking Fund to
the Sewer Fund in February, 2011. The proposed $8,000,000 Sewer Fund debt
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issuance would combine the FY2010-11 and FY2011 estimated bond issuances listed
in the table above.
Refunding of Series 2003B Bonds
Staff proposes the issuance of $2,120,000 in debt to refund a portion of the Series
2003B G.O. bonds. The original Series 2003B G.O. bond issue totaled $11,485,000.
The proposed debt issuance would refund the remaining $2,120,000 of the Series
2003B G.O. bonds. The estimated savings associated with the proposed refunding are
projected to be approximately $30,000.
Legislative History:
N/A.
Attachments
List of GO Debt Funded CIP Projects
Page 118 of 392
59-O-11 General Obligation Bond - Series 2011
2187037 • TVM
ORDINANCE NUMBER 59-O-11
AN ORDINANCE providing for the issuance of one or more series of
General Obligation Bonds, Series 2011, of the City of Evanston,
Cook County, Illinois, in the aggregate principal amount of not to
exceed $19,300,000, for capital improvement and refunding
purposes, authorizing the execution of one or more bond orders in
connection therewith and providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds.
Introduced on the 27th day of June 2011.
Adopted by the City Council on the 11th
day of July 2011.
Published in Pamphlet Form by
Authority of the Corporate Authorities on
the 12th day of July 2011.
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TABLE OF CONTENTS
SECTION HEADING PAGE
PREAMBLES .....................................................................................................................................1
SECTION 1. DEFINITIONS ................................................................................................4
SECTION 2. INCORPORATION OF PREAMBLES ................................................................7
SECTION 3. DETERMINATION TO ISSUE BONDS .............................................................8
SECTION 4. BOND DETAILS. ...........................................................................................8
SECTION 5. REGISTRATION OF BONDS; PERSONS TREATED AS OWNERS .....................9
SECTION 6. BOOK ENTRY PROVISIONS ........................................................................11
SECTION 7. EXECUTION; AUTHENTICATION ................................................................13
SECTION 8. REDEMPTION..............................................................................................13
SECTION 9. FORM OF BONDS ........................................................................................20
SECTION 10. SECURITY FOR THE BONDS........................................................................26
SECTION 11. TAX LEVY; ABATEMENTS .........................................................................26
SECTION 12. FILING WITH COUNTY CLERK ...................................................................27
SECTION 13. SALE OF BONDS; BOND ORDER; OFFICIAL STATEMENT ..........................27
SECTION 14. CONTINUING DISCLOSURE UNDERTAKING ..............................................29
SECTION 15. CREATION OF FUNDS AND APPROPRIATIONS ...........................................30
SECTION 16. GENERAL TAX COVENANTS ......................................................................32
SECTION 17. CERTAIN SPECIFIC TAX COVENANTS .......................................................33
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SECTION 18. MUNICIPAL BOND INSURANCE .................................................................36
SECTION 19. RIGHTS AND DUTIES OF BOND REGISTRAR ..............................................36
SECTION 20. DEFEASANCE .............................................................................................38
SECTION 21. PRIOR BONDS AND TAXES.........................................................................39
SECTION 22. PUBLICATION OF ORDINANCE ...................................................................39
SECTION 23. SEVERABILITY ...........................................................................................39
SECTION 24. SUPERSEDER AND EFFECTIVE DATE .........................................................40
LIST OF EXHIBITS
A—FORM OF BOND ORDER
B—CONTINUING DISCLOSURE UNDERTAKING
Page 121 of 392
ORDINANCE NUMBER 59-O-11
AN ORDINANCE providing for the issuance of one or more series of
General Obligation Bonds, Series 2011, of the City of Evanston,
Cook County, Illinois, in the aggregate principal amount of not to
exceed $19,300,000, for capital improvement and refunding
purposes, authorizing the execution of one or more bond orders in
connection therewith and providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds.
PREAMBLES
WHEREAS
A. The City of Evanston, Cook County, Illinois (the “City”), has a population in
excess of 25,000, and pursuant to the provisions of the 1970 Constitution of the State of Illinois
and particularly Article VII, Section 6(a) thereof, is a home rule unit and as such may exercise
any power or perform any function pertaining to its government and affairs, including, but not
limited to, the power to tax and to incur debt.
B. Pursuant to the home rule provisions of Section 6 of Article VII, the City has the
power to incur debt payable from ad valorem property tax receipts or from any other lawful
source and maturing within 40 years from the time it is incurred without prior referendum
approval.
C. The City Council of the City (the “Corporate Authorities”) has determined it is
necessary and convenient for the public health, safety, and welfare to provide for capital
improvements at various locations throughout the City, including certain capital expenditures as
detailed for the year 2011 in the City’s Capital Improvement Plan, as adopted by the Corporate
Authorities, and to pay expenses incidental to such improvements and costs of issuance of bonds
for such purpose (such improvements and related expenses and costs being the “Project”) at an
estimated cost of $9,150,000; and, there being no funds on hand and allocable to the purpose, the
Corporate Authorities have determined it is necessary and convenient to borrow not to exceed
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said sum of $9,150,000 at this time pursuant to the Act (as defined in the text below) and, in
evidence of such borrowing, to issue general obligation bonds (the “Bonds” as defined in the
text below) of the City in not to exceed such principal amount.
D. The Corporate Authorities have further determined that it is advisable and in the
best interests of the City to provide for the current payment of $8,000,000 of the amounts due to
the State of Illinois, in particular amounts due to the “Water Pollution Control Revolving Loan
Fund” administered by the Illinois Environmental Protection Agency (the “IEPA”) under certain
“Loan Agreements” (the “IEPA Loans”) entered into from time to time by the City with the
IEPA to obtain funds for eligible sewer system projects of the City (such funding and related
expenses and costs being the “IEPA Loan Funding”); and the Corporate Authorities have
determined it is necessary and convenient to borrow not to exceed said sum of $8,010,000 at this
time and, in evidence of such borrowing, to issue a portion of the Bonds in not to exceed such
principal amount.
E. The sewer system projects funded with the IEPA Loans have remaining useful lives
beyond the term during which the borrowing represented by Bonds will remain outstanding.
F. The City has heretofore issued and there are now outstanding the following legal
and validly binding and subsisting obligations of the City:
GENERAL OBLIGATION CORPORATE PURPOSE BONDS
SERIES 2003B, DATED JUNE 1, 2003
Original Principal Amount: $11,485,000
Originally Due Serially on
January 1 in the Years:
2005 to 2023
Amount Remaining Outstanding: $2,780,000 (Bonds due 2016 and
thereafter previously refunded)
Amount Which
May Be Refunded:
$2,120,000
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REMAINING OUTSTANDING BONDS AND BONDS WHICH MAY
BE REFUNDED DUE AND DESCRIBED AS FOLLOWS:
JANUARY 1
OF THE YEAR
AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT WHICH MAY BE
REFUNDED
2012 660,000 3.20 None (funds are on hand)
2013 685,000 3.30 All
2014 705,000 3.40 All
2015 730,000 3.50 All
of which bonds (the “Prior Bonds”), those which may be refunded currently as shown in the
table above may be referred to as the “Eligible Prior Bonds” and are now subject to redemption
prior to maturity at the option of the City on any date at the redemption price of par and accrued
interest.
G. The Corporate Authorities have considered and determined that interest rates
available in the bond market for the maturities to be refunded are currently more favorable for
the City than they were at the time when the Prior Bonds were issued and that it is possible,
proper, and advisable to provide for the timely refunding, if such favorable rates continue, of the
Eligible Prior Bonds, and to provide for the payment and redemption thereof as same become
due at the earliest practical date of redemption, to the end of taking advantage of the debt service
savings which may result from such lower interest rates (which refunding may hereinafter be
referred to as the “Refunding”).
H. The Corporate Authorities hereby determine that it is advisable and in the best
interests of the City to provide for the borrowing of not to exceed $2,150,000 at this time
pursuant to the Act as hereinafter defined for the purpose of paying the costs of the Refunding
and, in evidence of such borrowing, to provide for the issuance of a portion of the Bonds in the
aggregate principal amount of not to exceed such $2,150,000.
I. The Corporate Authorities have heretofore and it herby expressly is determined that
it is desirable and in the best interests of the City that there be authorized at this time the
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borrowing of money for all of the purposes enumerated above (the Project, the IEPA Loan
Funding, and Refunding) and, evidence of such borrowing, the issuance of the Bonds of the City,
and that certain officers of the City be authorized to sell one or more series of such Bonds from
time to time and, accordingly, it is necessary that said officers be so authorized with certain
parameters as hereinafter set forth.
NOW THEREFORE Be It Ordained by the City Council of the City of Evanston, Cook
County, Illinois, in the exercise of its home rule powers, as follows:
Section 1. Definitions. Words and terms used in this Ordinance shall have the
meanings given them, unless the context or use clearly indicates another or different meaning is
intended. Words and terms defined in the singular may be used in the plural and vice-versa.
Reference to any gender shall be deemed to include the other and also inanimate persons such as
corporations, where applicable.
A. The following words and terms are as defined in the preambles.
City
Corporate Authorities
Eligible Prior Bonds
IEPA
IEPA Loans
IEPA Loan Funding
Prior Bonds
Project
Refunding
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B. The following words and terms are defined as set forth.
“Act” means the Illinois Municipal Code, as supplemented and amended, and
also the home rule powers of the City under Section 6 of Article VII of the Illinois
Constitution of 1970; and in the event of conflict between the provisions of the code and
home rule powers, the home rule powers shall be deemed to supersede the provisions of
the code; and, further, includes the Local Government Debt Reform Act, as amended.
“Ad Valorem Property Taxes” means the real property taxes levied to pay the
Bonds as described and levied in (Section 11 of) this Ordinance.
“Bond Counsel” means Chapman and Cutler LLP, Chicago, Illinois.
“Bond Fund” means the Bond Fund established and defined in (Section 15 of)
this Ordinance.
“Bond Moneys” means the Ad Valorem Property Taxes and any other moneys
deposited into the Bond Fund and investment income held in the Bond Fund.
“Bond Order” means a Bond Order as authorized to be executed by Designated
Officers of the City as provided in (Section 13 of) this Ordinance, substantially in the
form (with related certificates) as attached hereto as Exhibit A, and by which the final
terms of the Bonds will be established.
“Bond Purchase Agreement” means the contract for the sale of each Series of the
Bonds by and between the City and the Purchaser, which shall be in each instance the
Official Bid Form, as executed, in response to an Official Notice of Sale given by the
City in connection with the public competitive sale of each Series of the Bonds.
“Bond Register” means the books of the City kept by the Bond Registrar to
evidence the registration and transfer of the Bonds.
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“Bond Registrar” means Wells Fargo Bank, N.A., a national banking association,
having trust offices located in the City of Chicago, Illinois, or its successors, in its
capacity as bond registrar and paying agent under this Ordinance, or a substituted bond
registrar and paying agent as hereinafter provided.
“Bonds” means any of the one or more series of general obligation bonds of
various names authorized to be issued by this Ordinance.
“Book Entry Form” means the form of the Bonds as fully registered and available
in physical form only to the Depository.
“Code” means the Internal Revenue Code of 1986, as amended.
“Continuing Disclosure Undertaking” means the undertaking by the City for the
benefit of the Purchaser as authorized in (Section 14 of) this Ordinance and substantially
in the form as attached hereto as Exhibit B.
“County” means The County of Cook, Illinois.
“County Clerk” means the County Clerk of the County.
“Depository” means The Depository Trust Company, a limited purpose trust
company organized under the laws of the State of New York, its successors, or a
successor depository qualified to clear securities under applicable state and federal laws.
“Designated Officers” means the City Manager and the Mayor, acting in concert.
“Financial Advisors” means Public Financial Management, Inc. and Kathy
Thomas Consulting LLC.
“Ordinance” means this Ordinance, numbered as set forth on the title page, and
passed by the Corporate Authorities on the 11th day of July 2011.
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“Purchase Price” means the price to be paid for the Bonds as set forth in a Bond
Order, provided that no Purchase Price for any Series of Bonds shall be less than 99% of
the par value, plus accrued interest from the date of issue to the date of delivery.
“Purchaser” means, for any Series of Bonds, the winning bidder at competitive
sale.
“Record Date” means the 15th day of the month preceding any regular or other
interest payment date occurring on the first day of any month and 15 days preceding any
interest payment date occasioned by the redemption of Bonds on other than the first day
of a month.
“Series” means any of the one or more separate series of the Bonds authorized to
be issued pursuant to this Ordinance.
“Tax-exempt” means, with respect to a Series of Bonds, the status of interest paid
and received thereon as excludable from the gross income of the owners thereof under
the Code for federal income tax purposes except to the extent that such interest may be
taken into account in computing an adjustment used in determining the alternative
minimum tax for certain corporations.
“Term Bonds” means Bonds subject to mandatory redemption by operation of the
Bond Fund and designated as term bonds herein.
C. Definitions also appear in the above preambles or in specific sections, as appearing
below. The table of contents preceding and the headings in this Ordinance are for the
convenience of the reader and are not a part of this Ordinance.
Section 2. Incorporation of Preambles. The Corporate Authorities hereby find that all
of the recitals contained in the preambles to this Ordinance are true, correct, and complete and do
incorporate them into this Ordinance by this reference.
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Section 3. Determination To Issue Bonds. It is necessary and in the best interests of
the City to provide for the Project, the IEPA Loan Funding, and the Refunding, to pay all
necessary or advisable related costs, and to borrow money and issue the Bonds for the purpose of
paying a part of such costs. It is hereby found and determined that such borrowing of money is
for a proper public purpose or purposes, is in the public interest, and is authorized pursuant to the
Act; and these findings and determinations shall be deemed conclusive.
Section 4. Bond Details. There shall be issued and sold the Bonds in one or more
Series in the aggregate principal amount of not to exceed $19,300,000. The Bonds shall each be
designated “General Obligation Bond, Series 2011[A]” or such other name or names or series
designations as may be appropriate and as stated in the Bond Order; be dated August 1, 2011, or
such other date or dates on or prior to the initial date of issuance as may be set forth in the Bond
Order if it is determined therein to be a date better suited to the advantageous marketing of the
Bonds (the “Dated Date”); and shall also bear the date of authentication thereof. The Bonds
shall be fully registered and in Book Entry Form, shall be in denominations of $5,000 or integral
multiples thereof (but no single Bond shall represent principal maturing on more than one date),
and shall be numbered consecutively within a Series in such fashion as shall be determined by
the Bond Registrar. The Bonds shall become due and payable serially or as Term Bonds (subject
to right of prior redemption) on December 1 of the years in which the Bonds are to mature. The
Bonds shall mature in the amounts and in the years as shall be set forth in the relevant Bond
Order, provided, however, that (a) the final date of maturity of the Bonds shall not extend past
December 1, 2031; and (b) the sum of the principal of and interest on the portion of the Bonds
issued to pay the costs of the Project and the IEPA Funding, collectively, and due (or subject to
mandatory redemption) in any given annual period from December 2 to the following
December 1 (a “Bond Year”) shall not exceed $4,000,000. The portion of the Bonds to be
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issued to pay the costs of the Refunding, and all related costs and expenses incidental thereto,
shall mature on December 1 of such years as shall be set forth in the Bond Order, and in such
principal amounts as shall be set forth therein; provided, however, that the tax levy required for
the timely payment of the principal of and interest on the portion of the Bonds allocated to the
Refunding in any year shall not exceed the tax levy now on file for the Eligible Prior Bonds
which are in fact refunded for the same year. Each Bond shall bear interest at a rate not to
exceed seven percent (7.00%) from the later of its Dated Date as herein provided or from the
most recent interest payment date to which interest has been paid or duly provided for, until the
principal amount of such Bond is paid or duly provided for, such interest (computed upon the
basis of a 360-day year of twelve 30-day months) being payable on June 1 and December 1 of
each year, commencing on December 1, 2011, or June 1, 2012, as shall be provided in a relevant
Bond Order. Interest on each Bond shall be paid by check or draft of the Bond Registrar,
payable upon presentation thereof in lawful money of the United States of America, to the
person in whose name such Bond is registered at the close of business on the applicable Record
Date and mailed to the registered owner of the Bond as shown in the Bond Registrar or at such
other address furnished in writing by such Registered Owner, or as otherwise may be agreed
with the Depository for so long as the Depository or its nominee is the registered owner as of a
given Record Date. The principal of the Bonds shall be payable in lawful money of the United
States of America upon presentation thereof at the office of the Bond Registrar maintained for
the purpose or at successor Bond Register or locality.
Section 5. Registration of Bonds; Persons Treated as Owners. The City shall cause
books (the “Bond Register” as defined) for the registration and for the transfer of the Bonds as
provided in this Ordinance to be kept at the office of the Bond Registrar maintained for such
purpose, which is hereby constituted and appointed the registrar of the City for the Bonds. The
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City shall prepare, and the Bond Registrar or such other agent as the City may designate shall
keep custody of, multiple Bond blanks executed by the City for use in the transfer and exchange
of Bonds. Subject to the provisions of this Ordinance relating to the Bonds in Book Entry Form,
any Bond may be transferred or exchanged, but only in the manner, subject to the limitations,
and upon payment of the charges as set forth in this Ordinance. Upon surrender for transfer or
exchange of any Bond at the office of the Bond Registrar maintained for the purpose, duly
endorsed by or accompanied by a written instrument or instruments of transfer or exchange in
form satisfactory to the Bond Registrar and duly executed by the registered owner or an attorney
for such owner duly authorized in writing, the City shall execute and the Bond Registrar shall
authenticate, date, and deliver in the name of the transferee or transferees or, in the case of an
exchange, the registered owner, a new fully registered Bond or Bonds of like tenor, of the same
maturity, bearing the same interest rate, of authorized denominations, for a like aggregate
principal amount. The Bond Registrar shall not be required to transfer or exchange any Bond
during the period from the close of business on the Record Date for an interest payment to the
opening of business on such interest payment date or during the period of 15 days preceding the
giving of notice of redemption of Bonds or to transfer or exchange any Bond all or any portion
of which has been called for redemption. The execution by the City of any fully registered Bond
shall constitute full and due authorization of such Bond, and the Bond Registrar shall thereby be
authorized to authenticate, date and deliver such Bond; provided, however, the principal amount
of Bonds of each maturity authenticated by the Bond Registrar shall not at any one time exceed
the authorized principal amount of Bonds for such maturity less the amount of such Bonds which
have been paid. The person in whose name any Bond shall be registered shall be deemed and
regarded as the absolute owner thereof for all purposes, and payment of the principal of or
interest on any Bond shall be made only to or upon the order of the registered owner thereof or
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his legal representative. All such payments shall be valid and effectual to satisfy and discharge
the liability upon such Bond to the extent of the sum or sums so paid. No service charge shall be
made to any registered owner of Bonds for any transfer or exchange of Bonds, but the City or the
Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental
charge that may be imposed in connection with any transfer or exchange of Bonds.
Section 6. Book Entry Provisions. The Bonds shall be initially issued in the form of a
separate single fully registered Bond for each Series and maturity bearing the same interest rate.
Upon initial issuance, the ownership of each such Bond shall be registered in the Bond Register
in the name of the Depository or a designee or nominee of the Depository (such depository or
nominee being the “Book Entry Owner”). Except as otherwise expressly provided, all of the
outstanding Bonds from time to time shall be registered in the Bond Register in the name of the
Book Entry Owner (and accordingly in Book Entry Form as such term is used in this Ordinance).
Any City officer, as representative of the City, is hereby authorized, empowered, and directed to
execute and deliver or utilize a previously executed and delivered Letter of Representations or
Blanket Letter of Representations (either being the “Letter of Representations”) substantially in
the form common in the industry, or with such changes therein as the officer executing the Letter
of Representations on behalf of the City shall approve, his or her execution thereof to constitute
conclusive evidence of approval of such changes, as shall be necessary to effectuate Book Entry
Form. Without limiting the generality of the authority given with respect to entering into such
Letter of Representations, it may contain provisions relating to (a) payment procedures,
(b) transfers of the Bonds or of beneficial interests therein, (c) redemption notices and
procedures unique to the Depository, (d) additional notices or communications, and
(e) amendment from time to time to conform with changing customs and practices with respect
to securities industry transfer and payment practices. With respect to Bonds registered in the
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Bond Register in the name of the Book Entry Owner, none of the City, any City officer, or the
Bond Registrar shall have any responsibility or obligation to any broker-dealer, bank, or other
financial institution for which the Depository holds Bonds from time to time as securities
depository (each such broker-dealer, bank, or other financial institution being referred to herein
as a “Depository Participant”) or to any person on behalf of whom such a Depository
Participant holds an interest in the Bonds. Without limiting the meaning of the immediately
preceding sentence, the City, any City officer, and the Bond Registrar shall have no
responsibility or obligation with respect to (a) the accuracy of the records of the Depository, the
Book Entry Owner, or any Depository Participant with respect to any ownership interest in the
Bonds, (b) the delivery to any Depository Participant or any other person, other than a registered
owner of a Bond as shown in the Bond Register or as otherwise expressly provided in the Letter
of Representations, of any notice with respect to the Bonds, including any notice of redemption,
or (c) the payment to any Depository Participant or any other person, other than a registered
owner of a Bond as shown in the Bond Register, of any amount with respect to principal of or
interest on the Bonds. No person other than a registered owner of a Bond as shown in the Bond
Register shall receive a Bond certificate with respect to any Bond. In the event that (a) the City
determines that the Depository is incapable of discharging its responsibilities described herein
and in the Letter of Representations, (b) the agreement among the City, the Bond Registrar, and
the Depository evidenced by the Letter of Representations shall be terminated for any reason, or
(c) the City determines that it is in the best interests of the City or of the beneficial owners of a
Series of the Bonds either that they be able to obtain certificated Bonds or that another
depository is preferable, the City shall notify the Depository and the Depository shall notify the
Depository Participants of the availability of Bond certificates, and the Bonds (of a given Series
if applicable) shall no longer be restricted to being registered in the Bond Register in the name of
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the Book Entry Owner. Alternatively, at such time, the City may determine that the Bonds of
such Series shall be registered in the name of and deposited with a successor depository
operating a system accommodating Book Entry Form, as may be acceptable to the City, or such
depository’s agent or designee, but if the City does not select such alternate book entry system,
then the Bonds of such Series shall be registered in whatever name or names registered owners
of Bonds transferring or exchanging Bonds shall designate, in accordance with the provisions of
this Ordinance.
Section 7. Execution; Authentication. The Bonds shall be executed on behalf of the
City by the manual or duly authorized facsimile signature of its Mayor and attested by the
manual or duly authorized facsimile signature of its City Clerk, as they may determine, and shall
be impressed or imprinted with the corporate seal or facsimile seal of the City. In case any such
officer whose signature shall appear on any Bond shall cease to be such officer before the
delivery of such Bond, such signature shall nevertheless be valid and sufficient for all purposes,
the same as if such officer had remained in office until delivery. All Bonds shall have thereon a
certificate of authentication, substantially in the form provided, duly executed by the Bond
Registrar as authenticating agent of the City and showing the date of authentication. No Bond
shall be valid or obligatory for any purpose or be entitled to any security or benefit under this
Ordinance unless and until such certificate of authentication shall have been duly executed by
the Bond Registrar by manual signature, and such certificate of authentication upon any such
Bond shall be conclusive evidence that such Bond has been authenticated and delivered under
this Ordinance.
Section 8. Redemption. The Bonds may be subject to redemption on the terms set
forth below.
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A. Optional Redemption. If so provided in the relevant Bond Order, any Bonds may
be subject to redemption prior to maturity at the option of the City, in whole or in part on any
date, at such times and at such optional redemption prices as shall be determined by the
Designated Officers in the relevant Bond Order. Such optional redemption prices shall be
expressed as a percentage of the principal amount of Bonds to be redeemed, provided that such
percentage shall not exceed one hundred three percent (103.00%) plus accrued interest to the
date of redemption. If less than all of the outstanding Bonds of a Series are to be optionally
redeemed, the Bonds to be called shall be called from such Series, in such principal amounts, and
from such maturities as may be determined by the City and within any maturity in the manner
hereinafter provided. As provided in the Bond Order, some portion or all of the Bonds may be
made not subject to optional redemption.
B. Term Bonds; Mandatory Redemption and Covenants; Effect of Purchase or
Optional Redemption of Term Bonds. The Bonds may be subject to mandatory redemption (as
Term Bonds) as provided in a Bond Order; provided, however, that in such event the amounts
due pursuant to mandatory redemption shall be the amounts used to satisfy the test set forth in
(Section 4 of) this Ordinance for the maximum amounts of principal and interest due on the
Bonds in any given Bond Year. Bonds designated as Term Bonds shall be made subject to
mandatory redemption by operation of the Bond Fund at a price of not to exceed par and accrued
interest, without premium, on December 1 of the years and in the amounts as shall be determined
in a Bond Order. The City covenants that it will redeem Term Bonds pursuant to the mandatory
redemption requirement for such Term Bonds. Proper provision for mandatory redemption
having been made, the City covenants that the Term Bonds so selected for redemption shall be
payable as at maturity, and taxes shall be levied and collected as provided herein accordingly. If
the City redeems pursuant to optional redemption as may be provided or purchases Term Bonds
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of any maturity and cancels the same from Bond Moneys as hereinafter described, then an
amount equal to the principal amount of Term Bonds so redeemed or purchased shall be
deducted from the mandatory redemption requirements provided for Term Bonds of such
maturity, first, in the current year of such requirement, until the requirement for the current year
has been fully met, and then in any order of such Term Bonds as due at maturity or subject to
mandatory redemption in any year, as the City shall determine. If the City redeems pursuant to
optional redemption as may be provided or purchases Term Bonds of any maturity and cancels
the same from moneys other than Bond Moneys, then an amount equal to the principal amount of
Term Bonds so redeemed or purchased shall be deducted from the amount of such Term Bonds
as due at maturity or subject to mandatory redemption requirement in any year, as the City shall
determine.
C. Redemption Procedures. Any Bonds subject to redemption shall be identified,
notice given, and paid and redeemed pursuant to the procedures as follows.
(1) Redemption Notice. For a mandatory redemption, unless otherwise
notified by the City, the Bond Registrar will proceed on behalf of the City as its agent to
provide for the mandatory redemption of such Term Bonds without further order or
direction hereunder or otherwise. For an optional redemption, the City, shall, at least 45
days prior to any optional redemption date (unless a shorter time period shall be
satisfactory to the Bond Registrar), notify the Bond Registrar of such redemption date
and of the Series, principal amounts, and maturities of Bonds to be redeemed and, if
applicable, the effect on any schedule of mandatory redemption of Term Bonds.
(2) Selection of Bonds within a Maturity. For purposes of any redemption of
less than all of the Bonds of a Series of a single maturity, the particular Bonds or portions
of Bonds of that Series to be redeemed shall be selected by lot by the Bond Registrar for
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the Bonds of that Series of such maturity by such method of lottery as the Bond Registrar
shall deem fair and appropriate; provided, that such lottery shall provide for the selection
for redemption of Bonds or portions thereof so that any $5,000 Bond or $5,000 portion of
a Bond shall be as likely to be called for redemption as any other such $5,000 Bond or
$5,000 portion. The Bond Registrar shall make such selection (a) upon or prior to the
time of the giving of official notice of redemption, or (b) in the event of a refunding or
defeasance, upon advice from the City that certain Bonds have been refunded or defeased
and are no longer Outstanding as defined.
(3) Official Notice of Redemption. The Bond Registrar shall promptly notify
the City in writing of the Bonds or portions of Bonds selected for redemption and, in the
case of any Bond selected for partial redemption, the principal amount thereof to be
redeemed. Unless waived by the registered owner of Bonds to be redeemed, official
notice of any such redemption shall be given by the Bond Registrar on behalf of the City
by mailing the redemption notice by first class U.S. mail not less than 30 days and not
more than 60 days prior to the date fixed for redemption to each registered owner of the
Bond or Bonds to be redeemed at the address shown on the Bond Register or at such
other address as is furnished in writing by such registered owner to the Bond Registrar.
All official notices of redemption shall include the name of the Bonds and at least the
information as follows:
(a) the redemption date;
(b) the redemption price;
(c) if less than all of the outstanding Bonds of a Series of a particular
maturity are to be redeemed, the identification (and, in the case of partial
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redemption of Bonds of that Series within such maturity, the respective principal
amounts) of the Bonds to be redeemed;
(d) a statement that on the redemption date the redemption price will
become due and payable upon each such Bond or portion thereof called for
redemption and that interest thereon shall cease to accrue from and after said date;
and
(e) the place where such Bonds are to be surrendered for payment of the
redemption price, which place of payment shall be the office designated for that
purpose of the Bond Registrar.
(4) Conditional Redemption. Unless moneys sufficient to pay the redemption
price of the Bonds to be redeemed shall have been received by the Bond Registrar prior
to the giving of such notice of redemption, such notice may, at the option of the City,
state that said redemption shall be conditional upon the receipt of such moneys by the
Bond Registrar on or prior to the date fixed for redemption. If such moneys are not
received, such notice shall be of no force and effect, the City shall not redeem such
Bonds, and the Bond Registrar shall give notice, in the same manner in which the notice
of redemption was given, that such moneys were not so received and that such Bonds
will not be redeemed.
(5) Bonds Shall Become Due. Official notice of redemption having been
given as described, the Bonds or portions of Bonds so to be redeemed shall, subject to the
stated condition in the paragraph (4) immediately preceding, on the redemption date,
become due and payable at the redemption price therein specified; and from and after
such date (unless the City shall default in the payment of the redemption price) such
Bonds or portions of Bonds shall cease to bear interest. Upon surrender of such Bonds
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for redemption in accordance with said notice, such Bonds shall be paid by the Bond
Registrar at the redemption price. The procedure for the payment of interest due as part
of the redemption price shall be as herein provided for payment of interest otherwise due.
(6) Insufficiency in Notice Not Affecting Other Bonds; Failure to Receive
Notice; Waiver. Neither the failure to mail such redemption notice, nor any defect in any
notice so mailed, to any particular registered owner of a Bond, shall affect the sufficiency
of such notice with respect to other registered owners. Notice having been properly
given, failure of a registered owner of a Bond to receive such notice shall not be deemed
to invalidate, limit, or delay the effect of the notice or redemption action described in the
notice. Such notice may be waived in writing by a registered owner of a Bond entitled to
receive such notice, either before or after the event, and such waiver shall be the
equivalent of such notice. Waivers of notice by registered owners shall be filed with the
Bond Registrar, but such filing shall not be a condition precedent to the validity of any
action taken in reliance upon such waiver. In lieu of the foregoing official notice, so long
as the Bonds are held in Book Entry Form, notice may be given as provided in the Letter
of Representations; and the giving of such notice shall constitute a waiver by the
Depository and the Book Entry Owner, as registered owner, of the foregoing notice.
After giving proper notification of redemption to the Bond Registrar, as applicable, the
City shall not be liable for any failure to give or defect in notice.
(7) New Bond in Amount Not Redeemed. Upon surrender for any partial
redemption of any Bond, there shall be prepared for the registered owner a new Bond or
Bonds of like tenor, of authorized denominations, of the Series and the same maturity,
and bearing the same rate of interest in the amount of the unpaid principal.
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(8) Effect of Nonpayment upon Redemption. If any Bond or portion of Bond
called for redemption shall not be so paid upon surrender thereof for redemption, the
principal shall become due and payable on demand, as aforesaid, but, until paid or duly
provided for, shall continue to bear interest from the redemption date at the rate borne by
the Bond or portion of Bond so called for redemption.
(9) Bonds to Be Cancelled; Payment to Identify Bonds. All Bonds which have
been redeemed shall be cancelled and destroyed by the Bond Registrar and shall not be
reissued. Upon the payment of the redemption price of Bonds being redeemed, each
check or other transfer of funds issued for such purpose shall bear the CUSIP number
identifying, by issue and maturity, the Bonds being redeemed with the proceeds of such
check or other transfer.
(10) Additional Notice. The City agrees to provide such additional notice of
redemption as it may deem advisable at such time as it determines to redeem Bonds,
taking into account any requirements or guidance of the Securities and Exchange
Commission, the Municipal Securities Rulemaking Board, the Governmental Accounting
Standards Board, or any other federal or state agency having jurisdiction or authority in
such matters; provided, however, that such additional notice shall be (a) advisory in
nature, (b) solely in the discretion of the City (unless a separate agreement shall be
made), (c) not be a condition precedent of a valid redemption or a part of the Bond
contract, and (d) any failure or defect in such notice shall not delay or invalidate the
redemption of Bonds for which proper official notice shall have been given. Reference is
also made to the provisions of the Continuing Disclosure Undertaking of the City with
respect to the Bonds, which may contain other provisions relating to notice of redemption
of Bonds.
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(11) Bond Registrar to Advise City. As part of its duties hereunder, the Bond
Registrar shall prepare and forward to the City a statement as to notices given with
respect to each redemption together with copies of the notices as mailed.
Section 9. Form of Bonds. The Bonds shall be in substantially the form hereinafter set
forth; provided, however, that if the text of the Bonds is to be printed in its entirety on the front
side of the Bonds, then the second paragraph on the front side and the legend “See Reverse Side
for Additional Provisions” shall be omitted and the text of paragraphs set forth for the reverse
side shall be inserted immediately after the first paragraph.
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[FORM OF BONDS - FRONT SIDE]
REGISTERED REGISTERED
NO. _____ $_________
UNITED STATES OF AMERICA
STATE OF ILLINOIS
THE COUNTY OF COOK
CITY OF EVANSTON
GENERAL OBLIGATION BOND,
SERIES 2011[LETTER DESIGNATION]
See Reverse Side for
Additional Provisions.
Interest Maturity Dated
Rate: Date: December 1, ____ Date: __________ __, 2011 CUSIP: ________
Registered Owner: CEDE & CO.
Principal Amount: DOLLARS
KNOW ALL PERSONS BY THESE PRESENTS that the City of Evanston, Cook County,
Illinois, a municipality, home rule unit, and political subdivision of the State of Illinois (the
“City”), hereby acknowledges itself to owe and for value received promises to pay to the
Registered Owner identified above, or registered assigns as hereinafter provided, on the Maturity
Date identified above (but subject to right of prior redemption), the Principal Amount identified
above and to pay interest (computed on the basis of a 360-day year of twelve 30-day months) on
such Principal Amount from the later of the Dated Date of this Bond identified above or from the
most recent interest payment date to which interest has been paid or duly provided for, at the
Interest Rate per annum identified above, such interest to be payable on June l and December 1
of each year, commencing December 1, 2011 [June 1, 2012], until said Principal Amount is paid
or duly provided for. The principal of this Bond is payable in lawful money of the United States
of America upon presentation hereof at the office maintained for that purpose at Wells Fargo
Bank, N.A., located in the City of Chicago, Illinois, as paying agent and bond registrar (the
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“Bond Registrar”). Payment of interest shall be made to the Registered Owner hereof as shown
on the registration books of the City maintained by the Bond Registrar at the close of business on
the applicable Record Date. The Record Date shall be the 15th day of the month preceding any
regular interest payment date or a redemption on the first day of any month and the 15th day
preceding any other interest payment date which may be occasioned by a redemption of Bonds
on a day other than the first day of any month. Interest shall be paid by check or draft of the
Bond Registrar, payable upon presentation in lawful money of the United States of America,
mailed to the address of such Registered Owner as it appears on such registration books, or at
such other address furnished in writing by such Registered Owner to the Bond Registrar, or as
otherwise agreed by the City and the Bond Registrar for so long as this Bond is held by a
qualified securities clearing corporation as depository, or nominee, in Book Entry Form as
provided for same.
Reference is hereby made to the further provisions of this Bond set forth on the reverse
hereof, and such further provisions shall for all purposes have the same effect as if set forth at
this place.
It is hereby certified and recited that all conditions, acts, and things required by the
constitution and laws of the State of Illinois to exist or to be done precedent to and in the
issuance of this Bond, including the Act, have existed and have been properly done, happened,
and been performed in regular and due form and time as required by law; that the indebtedness
of the City, represented by the Bonds, and including all other indebtedness of the City,
howsoever evidenced or incurred, does not exceed any constitutional or statutory or other lawful
limitation; and that provision has been made for the collection of a direct annual tax, in addition
to all other taxes, on all of the taxable property in the City sufficient to pay the interest hereon as
the same falls due and also to pay and discharge the principal hereof at maturity.
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This Bond shall not be valid or become obligatory for any purpose until the certificate of
authentication hereon shall have been signed by the Bond Registrar.
IN WITNESS WHEREOF the City of Evanston, Cook County, Illinois, by its City Council,
has caused this Bond to be executed by the manual or duly authorized facsimile signature of its
Mayor and attested by the manual or duly authorized facsimile signature of its City Clerk and its
corporate seal or a facsimile thereof to be impressed or reproduced hereon, all as appearing
hereon and as of the Dated Date identified above.
_______________________________
Mayor, City of Evanston
Cook County, Illinois
ATTEST:
____________________________________
City Clerk, City of Evanston
Cook County, Illinois
[SEAL]
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[FORM OF AUTHENTICATION]
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds described in the within-mentioned Ordinance and is one of
the General Obligation Bonds, Series 2011[Letter Designation], having a Dated Date of ____ __,
2011, of the City of Evanston, Cook County, Illinois.
WELLS FARGO BANK, N.A.
Chicago, Illinois
as Bond Registrar
Date of Authentication: ____________, ____
By _______________________________
Authorized Officer
[FORM OF BONDS - REVERSE SIDE]
This bond is one of a series of bonds (the “Bonds”) in the aggregate principal amount of
$__,__,000 issued by the City for the purpose of paying a part of the costs of [certain City public
capital infrastructure improvements] [the funding of certain IEPA Loan payments due] [and, a
certain refunding of outstanding General Obligation Bonds of the City], and of paying expenses
incidental thereto, all as described and defined in Ordinance Number 59-O-11 of the City, passed
by the City Council on the 11th day of July 2011, authorizing the Bonds (the “Ordinance”),
pursuant to and in all respects in compliance with the applicable provisions of the Illinois
Municipal Code, as supplemented and amended, and as further supplemented and, where
necessary, superseded, by the powers of the City as a home rule unit under the provisions of
Section 6 of Article VII of the Illinois Constitution of 1970, and pursuant to the provisions of the
Local Government Debt Reform Act, as amended (such code and powers, as supplemented,
being the “Act”), and with the Ordinance, which has been duly executed by the Mayor, and
published in pamphlet form, in all respects as by law required.
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This Bond is subject to provisions relating to redemption and notice thereof and other
terms of redemption; provisions relating to registration, transfer, and exchange; and such other
terms and provisions relating to security and payment as are set forth in the Ordinance; to which
reference is hereby expressly made, and to all the terms of which the registered owner hereof is
hereby notified and shall be subject.
The City and the Bond Registrar may deem and treat the Registered Owner hereof as the
absolute owner hereof for the purpose of receiving payment of or on account of principal hereof
and interest due hereon and for all other purposes, and neither the City nor the Bond Registrar
shall be affected by any notice to the contrary.
[FORM OF ASSIGNMENT]
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto
Here insert Social Security Number,
Employer Identification Number or
other Identifying Number.
______________________________________________________________________________
______________________________________________________________________________
(Name and Address of Assignee)
the within Bond and does hereby irrevocably constitute and appoint
______________________________________________________________________________
as attorney to transfer the said Bond on the books kept for registration thereof with full power of
substitution in the premises.
Dated: ______________________________ ______________________________
Signature guaranteed: ______________________________
NOTICE: The signature to this transfer and assignment must correspond with the name of the
Registered Owner as it appears upon the face of the within Bond in every particular,
without alteration or enlargement or any change whatever.
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Section 10. Security for the Bonds. The Bonds are a general obligation of the City, for
which the full faith and credit of the City are irrevocably pledged, and are payable from the levy
of the Ad Valorem Property Taxes on all of the taxable property in the City, without limitation as
to rate or amount.
Section 11. Tax Levy; Abatements. For the purpose of providing funds required to pay
the interest on the Bonds promptly when and as the same falls due, and to pay and discharge the
principal thereof at maturity or as subject to mandatory redemption, there is hereby levied upon
all of the taxable property within the City, in the years for which any of the Bonds are
outstanding, a direct annual tax sufficient for that purpose; and there is hereby levied upon all of
the taxable property within the City, in the years for which any of the Bonds are outstanding, a
direct annual tax (the “AD VALOREM PROPERTY TAXES” as defined) as shall be fully set forth in
the Bond Order for the Bonds. Ad Valorem Property Taxes and other moneys on deposit in the
Bond Fund from time to time (“Bond Moneys” as herein defined) shall be applied to pay
principal of and interest on the Bonds. Interest on or principal of the Bonds coming due at any
time when there are insufficient Bond Moneys to pay the same shall be paid promptly when due
from current funds on hand in advance of the deposit of the Ad Valorem Property Taxes; and
when the Ad Valorem Property Taxes shall have been collected, reimbursement shall be made to
said funds in the amount so advanced. The City covenants and agrees with the purchasers and
registered owners of the Bonds that so long as any of the Bonds remain outstanding the City will
take no action or fail to take any action which in any way would adversely affect the ability of
the City to levy and collect the Ad Valorem Property Taxes. The City and its officers will
comply with all present and future applicable laws in order to assure that the Ad Valorem
Property Taxes may lawfully be levied, extended, and collected as provided herein. In the event
that funds from any other lawful source are made available for the purpose of paying any
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principal of or interest on the Bonds so as to enable the abatement of the taxes levied herein for
the payment of same, the Corporate Authorities shall, by proper proceedings, direct the transfer
of such funds to the Bond Fund, and shall then direct the abatement of the taxes by the amount
so deposited. The City covenants and agrees that it will not direct the abatement of taxes until
money has been deposited into the Bond Fund in the amount of such abatement. A certified
copy or other notification of any such proceedings abating taxes may then be filed with the
County Clerk in a timely manner to effect such abatement.
Section 12. Filing with County Clerk. Promptly, after this Ordinance becomes effective
and upon execution of the first Bond Order, a copy hereof, certified by the City Clerk, shall be
filed with the County Clerk. Under authority of this Ordinance, the County Clerk shall in and
for each of the years as set forth in each and every Bond Order ascertain the rate percent required
to produce the aggregate Ad Valorem Property Taxes levied in each of such years; and the
County Clerk shall extend the same for collection on the tax books in connection with other
taxes levied in such years in and by the City for general corporate purposes of the City; and in
each of those years such annual tax shall be levied and collected by and for and on behalf of the
City in like manner as taxes for general corporate purposes for such years are levied and
collected, without limit as to rate or amount, and in addition to and in excess of all other taxes.
Section 13. Sale of Bonds; Bond Order; Official Statement. A. The Designated Officers
are hereby authorized to proceed, without any further official authorization or direction
whatsoever from the Corporate Authorities, to sell and deliver Bonds as herein provided. The
Designated Officers shall be and are hereby authorized and directed to sell the Bonds to the
Purchaser at not less than the Purchase Price, provided, however, that the following conditions
shall also be met:
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(1) The Purchaser shall be the winning bidder at public competitive sale of the
Series.
(2) The Financial Advisors shall provide advice (in the form of written
certificate or report) that the terms of the Bonds are fair and reasonable in light of current
conditions in the market for tax-exempt obligations such as the Bonds.
Nothing in this Section shall require the Designated Officers to sell the Bonds if in their
judgment the conditions in the bond markets shall have markedly deteriorated from the time of
adoption hereof, but the Designated Officers shall have the authority to sell the Bonds in any
event so long as the limitations set forth in this Ordinance shall have been met. Incidental to any
sale of the Bonds, the Designated Officers shall find and determine that no person responsible
for sale of the Bonds and holding any office of the City either by election or appointment, is in
any manner financially interested, either directly, in his or her own name, or indirectly, in the
name of any other person, association, trust or corporation, in the agreement with the Purchaser
for the purchase of the Bonds.
B. Upon the sale of the Bonds of any Series, the Designated Officers and any other
officers of the City as shall be appropriate shall be and are hereby authorized and directed to
approve or execute, or both, such documents of sale of the Bonds of such Series as may be
necessary, including, without limitation, a Bond Order, Preliminary Official Statement, Official
Statement, Bond Purchase Agreement, and closing documents; such certifications, tax returns,
and documentation as may be required by Bond Counsel, including, specifically, a tax
agreement, to render their opinion(s) as to the Tax-exempt status of the interest on the Bonds.
The Preliminary Official Statement relating to the Bonds, such document to be in substantially
the form now on file with the City Clerk and available to the Mayor and Aldermen and to
members of the interested public, is hereby in all respects authorized and approved; and the
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proposed use by the Purchaser of an Official Statement (in substantially the form of the
Preliminary Official Statement but with appropriate variations to reflect the final terms of the
Bonds) is also hereby authorized and approved. The Designated Officers are (or either of them
is) hereby authorized to execute each Bond Purchase Agreement, their (his or her) execution to
constitute full and complete approval of all necessary or appropriate completions and revisions
as shall appear therein. Upon the sale of a Series of the Bonds, the Designated Officers so acting
shall prepare the Bond Order for same, such document to be in substantially the form as set forth
as Exhibit A attached hereto, which shall include the pertinent details of sale as provided herein,
and which shall enumerate the levy of taxes to pay the Bonds, and such shall in due course be
entered into the records of the City and made available to the Corporate Authorities. The
authority to sell the Bonds pursuant to any Bond Order as herein provided shall expire on
December 31, 2011.
Section 14. Continuing Disclosure Undertaking. The Mayor or either of the Designated
Officers of the City is hereby authorized, empowered, and directed to execute and deliver the
Continuing Disclosure Undertaking in substantially the same form as now before the City as
Exhibit B to this Ordinance, or with such changes therein as the officer executing the Continuing
Disclosure Undertaking on behalf of the City shall approve, his or her execution thereof to
constitute conclusive evidence of his or her approval of such changes. When the Continuing
Disclosure Undertaking is executed and delivered on behalf of the City as herein provided, the
Continuing Disclosure Undertaking will be binding on the City and the officers, employees, and
agents of the City, and the officers, employees, and agents of the City are hereby authorized,
empowered, and directed to do all such acts and things and to execute all such documents as may
be necessary to carry out and comply with the provisions of the Continuing Disclosure
Undertaking as executed. Notwithstanding any other provision of this Ordinance, the sole
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remedies for failure to comply with the Continuing Disclosure Undertaking shall be the ability of
the beneficial owner of any Bond to seek mandamus or specific performance by court order, to
cause the City to comply with its obligations under the Continuing Disclosure Undertaking.
Section 15. Creation of Funds and Appropriations. A. There is hereby created the
“Series 2011 Bonds Debt Service Account” (the “Bond Fund”), which shall be the fund for the
payment of principal of and interest on all Series of the Bonds. Accrued interest received upon
delivery of the Bonds shall be deposited into the Bond Fund and be applied to pay first interest
coming due on the corresponding Series of Bonds.
B. The Ad Valorem Property Taxes shall either be deposited into the Bond Fund and
used solely and only for paying the principal of and interest on the Bonds or be used to
reimburse a fund or account from which advances to the Bond Fund may have been made to pay
principal of or interest on the Bonds prior to receipt of Ad Valorem Property Taxes. Interest
income or investment profit earned in the Bond Fund shall be retained in the Bond Fund for
payment of the principal of or interest on the Bonds on the interest payment date next after such
interest or profit is received or, to the extent lawful and as determined by the Corporate
Authorities, transferred to such other fund as may be determined. The City hereby pledges, as
equal and ratable security for the Bonds, all present and future proceeds of the Ad Valorem
Property Taxes for the sole benefit of the registered owners of the Bonds, subject to the reserved
right of the Corporate Authorities to transfer certain interest income or investment profit earned
in the Bond Fund to other funds of the City, as described in the preceding sentence.
C. The amount necessary from the proceeds of the Bonds shall be used to pay costs of
issuance of the Bonds and shall be deposited into a separate fund, hereby created, designated the
“Expense Fund.” Any disbursements from such fund shall be made from time to time as
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necessary. Any excess in said fund shall be deposited into the Project Fund hereinafter created
after six months from the date of issuance of the Bonds.
D. Provided that the Refunding portion of the Bonds is to be sold and delivered, the
amount necessary from the proceeds of the Bonds, together with such money in the debt service
funds for the Eligible Prior Bonds as may be advisable for the purpose, shall be used to provide
for the Refunding, and the payment of such expenses as may be designated. The City Manager
in conjunction with the officers of the City charged with administration of the City’s finances,
shall then make provision for the call and redemption of the Eligible Prior Bonds to be refunded
as soon as practicable after the delivery of Bonds to accomplish the Refunding. Should such
officers of the City deem it advisable, the Prior Bonds due January 1, 2012, may also be called
and redeemed early along with the Eligible Prior Bonds, the source of such funds for redemption
to be cash on hand of the City, which may be reimbursed from the taxes, as yet uncollected
which have been levied to pay the interest on and principal of such Prior Bonds.
E. The proceeds of the Bonds issued for the IEPA Loan Funding shall promptly be
applied by the City Manager, acting in conjunction with the officers of the City charged with
administration of the City’s finances, to pay or prepay currently due or next payments due on the
IEPA Loans in not to exceed the amount of $8,000,000.
F. The remaining proceeds of the Bonds shall be set aside in a separate fund, hereby
created, and designated as the “Series 2011 Capital Project Fund” (the “Project Fund”), hereby
created, and be used to pay costs of the Project, including costs of issuance of the Bonds which
for any reason are not paid from the Expense Fund.
G. Alternatively, the Finance Director may allocate proceeds of the Bonds otherwise
designated for the Bond Fund, the Expense Fund, or the Project Fund to one or more related
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funds of the City already in existence; provided, however, that this shall not relieve the City
officers of the duty to account for the proceeds as herein provided.
H. The Corporate Authorities reserve the right, as it becomes necessary from time to
time, to revise the list of projects hereinabove set forth, to change priorities, to revise cost
allocations between projects and to substitute projects, in order to meet current needs of the City;
subject, however, to the various covenants set forth in this Ordinance and in related certificates
given in connection with delivery of the Bonds and also subject to the obtaining of the opinion of
Bond Counsel or of some other attorney or firm of attorneys whose opinions are generally
acceptable to the purchasers in the national marketplace of governmental tax-exempt obligations
(“Other Bond Counsel”) that such changes or substitutions are proper under the Act and do not
adversely affect the Tax-exempt status of the Bonds.
Section 16. General Tax Covenants. The City hereby covenants that it will not take any
action, omit to take any action or permit the taking or omission of any action within its control
(including, without limitation, making or permitting any use of the proceeds of the Bonds) if
taking, permitting, or omitting to take such action would cause any of the Bonds to be an
arbitrage bond or a private activity bond within the meaning of the Code, would otherwise cause
the interest on the Bonds to be included in the gross income of the recipients thereof for federal
income tax purposes. The City acknowledges that, in the event of an examination by the Internal
Revenue Service of the exemption from Federal income taxation for interest paid on the Bonds,
under present rules, the City may be treated as a “taxpayer” in such examination and agrees that
it will respond in a commercially reasonable manner to any inquiries from the Internal Revenue
Service in connection with such an examination. In furtherance of the foregoing provisions, but
without limiting their generality, the City agrees: (a) through its officers, to make such further
specific covenants, representations as shall be truthful, and assurances as may be necessary or
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advisable; (b) to comply with all representations, covenants, and assurances contained in
certificates or agreements as may be prepared by Bond Counsel; (c) to consult with such Bond
Counsel and to comply with such advice as may be given; (d) to file such forms, statements, and
supporting documents as may be required and in a timely manner; and (e) if deemed necessary or
advisable by its officers, to employ and pay fiscal agents, financial advisors, attorneys, and other
persons to assist the City in such compliance.
Section 17. Certain Specific Tax Covenants.
A. None of the Bonds shall be a “private activity bond” as defined in Section 141(a) of
the Code; and the City certifies, represents, and covenants as follows:
(1) Not more than 5% of the net proceeds and investment earnings of the Bonds
of any Series is to be used, or of any of the Prior Bonds or any of the IEPA Loans were
used, directly or indirectly, in any activity carried on by any person other than a state or
local governmental unit.
(2) Not more than 5% of the amounts necessary to pay the principal of and
interest on the Bonds of any Series will be derived, directly or indirectly, from payments
with respect to any private business use by any person other than a state or local
governmental unit.
(3) None of the proceeds of the Bonds of any Series is to be used and none of
the proceeds of any of the Prior Bonds or IEPA Loans were used, directly or indirectly, to
make or finance loans to persons other than a state or local governmental unit.
(4) Except as may be permitted by reference to the text above (at paragraph A
(1) of this Section), no user of the real or personal property of the City acquired,
constructed, or improved with the proceeds of the Bonds of any Series, any of the Prior
Bonds or any of the IEPA Loans, other than the City or another governmental unit, will
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use the same on any basis other than the same basis as the general public; and except as
noted, no person, other than the City or another governmental unit, will be a user of such
property as a result of (i) ownership or (ii) actual or beneficial use pursuant to a lease, a
management or incentive payment contract other than as expressly permitted by the
Code, or (iii) any other arrangement.
B. The Bonds shall not be “arbitrage bonds” under Section 148 of the Code; and the
City certifies, represents, and covenants as follows:
(1) With respect to the Project, the City has heretofore incurred or within six
months after delivery of the portion of the Bonds allocable to the Project expects to incur
substantial binding obligations to be paid for with money received from the sale of the
portion of the Bonds allocable to the Project, said binding obligations comprising binding
contracts for the Project in not less than the amount of 5% of the proceeds of the portion
of the Bonds allocable to the Project.
(2) The City expects that more than 85% of the proceeds of the portion of the
Bonds allocable to the Project will be expended on or before three years for the purpose
of paying the costs of the Project.
(3) The City expects that all of the principal proceeds of the portion of the
Bonds allocable to the Project and investment earnings thereon will be used, needed, and
expended for the purpose of paying the costs of the Project including expenses incidental
thereto.
(4) Work on the Project is expected to proceed with due diligence to
completion.
(5) Except for the Bond Fund, the City has not created or established and will
not create or establish any sinking fund reserve fund or any other similar fund to provide
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for the payment of the Bonds. The Bond Fund has been established and will be funded in
a manner primarily to achieve a proper matching of revenues and debt service and will be
depleted at least annually to an amount not in excess of 1/12th the particular annual debt
service on the Bonds. Money deposited into the Bond Fund will be spent within a 13-
month period beginning on the date of deposit, and investment earnings in the Bond Fund
will be spent or withdrawn from the Bond Fund within a one-year period beginning on
the date of receipt.
(6) Amounts of money related to the Bonds of any Series required to be
invested at a yield not materially higher than the yield on the Bonds of such Series , as
determined pursuant to such tax certifications or agreements as the City officers may
make in connection with the issuance of such Bonds, shall be so invested; and
appropriate City officers are hereby authorized to make such investments.
(7) Unless an applicable exception to Section 148(f) of the Code, relating to the
rebate of “excess arbitrage profits” to the United States Treasury (the “Rebate
Requirement”) is available to the City, the City will meet the Rebate Requirement.
(8) Relating to applicable exceptions, any City officer charged with issuing the
Bonds is hereby authorized to make such elections under the Code as such officer shall
deem reasonable and in the best interests of the City.
C. None of the proceeds of the Bonds of any Series will be used to pay, directly or
indirectly, in whole or in part, for an expenditure that has been paid by the City prior to the date
hereof except architectural or engineering costs incurred prior to commencement of any of the
Project or expenditures for which an intent to reimburse it as properly declared under Treasury
Regulations Section 1.150-2. This Ordinance is in itself a declaration of official intent under
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Treasury Regulations Section 1.150-2 as to all costs of the Project paid after the date hereof and
prior to issuance of the Bonds.
Section 18. Municipal Bond Insurance. In the event the payment of principal of and
interest on a Series of the Bonds is insured pursuant to a municipal bond insurance policy (a
“Municipal Bond Insurance Policy”) issued by a bond insurer (a “Bond Insurer”), and as long
as such Municipal Bond Insurance Policy shall be in full force and effect, the City and the Bond
Registrar agree to comply with such usual and reasonable provisions regarding presentment and
payment of such Bonds, subrogation of the rights of the Bondholders to the Bond Insurer when
holding such Bonds, amendment hereof, or other terms, as approved by any of the City officers
on advice of counsel, his or her approval to constitute full and complete acceptance by the City
of such terms and provisions under authority of this Section.
Section 19. Rights and Duties of Bond Registrar. If requested by the Bond Registrar,
any officer of the City is authorized to execute a mutually agreeable form of agreement between
the City and the Bond Registrar with respect to the obligations and duties of the Bond Registrar
under this Ordinance. In addition to the terms of such agreement and subject to modification
thereby, the Bond Registrar by acceptance of duties under this Ordinance agrees (a) to act as
bond registrar, paying agent, authenticating agent, and transfer agent as provided herein; (b) to
maintain a list of Bondholders as set forth herein and to furnish such list to the City upon
request, but otherwise to keep such list confidential to the extent permitted by law; (c) to cancel
and/or destroy Bonds which have been paid at maturity or submitted for exchange or transfer;
(d) to furnish the City at least annually a certificate with respect to Bonds cancelled and/or
destroyed; and (e) to furnish the City at least annually an audit confirmation of Bonds paid,
Bonds outstanding, and payments made with respect to interest on the Bonds. The City
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covenants with respect to the Bond Registrar, and the Bond Registrar further covenants and
agrees as follows:
(A) The City shall at all times retain a Bond Registrar with respect to the Bonds;
it will maintain at the designated office(s) of such Bond Registrar a place or places where
Bonds may be presented for payment, registration, transfer, or exchange; and it will
require that the Bond Registrar properly maintain the Bond Register and perform the
other duties and obligations imposed upon it by this Ordinance in a manner consistent
with the standards, customs and practices of the municipal securities industry.
(B) The Bond Registrar shall signify its acceptance of the duties and obligations
imposed upon it by this Ordinance by executing the certificate of authentication on any
Bond, and by such execution the Bond Registrar shall be deemed to have certified to the
City that it has all requisite power to accept and has accepted such duties and obligations
not only with respect to the Bond so authenticated but with respect to all the Bonds. Any
Bond Registrar shall be the agent of the City and shall not be liable in connection with
the performance of its duties except for its own negligence or willful wrongdoing. Any
Bond Registrar shall, however, be responsible for any representation in its certificate of
authentication on Bonds.
(C) The City may remove the Bond Registrar at any time. In case at any time
the Bond Registrar shall resign, shall be removed, shall become incapable of acting, or
shall be adjudicated a bankrupt or insolvent, or if a receiver, liquidator, or conservator of
the Bond Registrar or of the property thereof shall be appointed, or if any public officer
shall take charge or control of the Bond Registrar or of the property or affairs thereof, the
City covenants and agrees that it will thereupon appoint a successor Bond Registrar. The
City shall give notice of any such appointment made by it to each registered owner of any
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Bond within twenty days after such appointment in any reasonable manner as the City
shall select. Any Bond Registrar appointed under the provisions of this Section shall be a
bank, trust company, or national banking association maintaining a corporate trust office
in Illinois or New York, and having capital and surplus and undivided profits in excess of
$100,000,000. The City Clerk of the City is hereby directed to file a certified copy of
this Ordinance with the Bond Registrar.
Section 20. Defeasance. Any Bond or Bonds (a) which are paid and cancelled;
(b) which have matured and for which sufficient sums been deposited with the Bond Registrar to
pay all principal and interest due thereon; or (c) (i) for which sufficient funds and Defeasance
Obligations have been deposited with the Bond Registrar or similar institution to pay, taking into
account investment earnings on such obligations, all principal of and interest on such Bond or
Bonds when due at maturity, pursuant to an irrevocable escrow or trust agreement, (ii)
accompanied by an opinion of Bond Counsel or Other Bond Counsel as to compliance with the
covenants with respect to such Bonds, and (iii) accompanied by an express declaration of
defeasance by the Corporate Authorities; shall cease to have any lien on or right to receive or be
paid from Bond Moneys or the Bond Fund hereunder and shall no longer have the benefits of
any covenant for the registered owners of outstanding Bonds as set forth herein as such relates to
lien and security of the outstanding Bonds. All covenants relative to the Tax-exempt status of
Bonds; and payment, registration, transfer, and exchange; are expressly continued for all affected
Bonds whether outstanding Bonds or not. For purposes of this section, “Defeasance
Obligations” means (a) noncallable, non-redeemable, direct and general full faith and credit
obligations of the United States Treasury (“Directs”), (b) certificates of participation or trust
receipts in trusts comprised wholly of Directs or (c) other noncallable, non-redeemable,
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obligations unconditionally guaranteed as to timely payment to maturity by the United States
Treasury.
Section 21. Prior Bonds and Taxes. The taxes previously levied to pay principal of and
interest on the Prior Bonds, to the extent such principal and interest is provided for from the
proceeds of the Bonds as hereinabove described, shall be abated. The filing of a certificate of
abatement with the County Clerk shall constitute authority and direction for the County Clerk to
make such abatement. Such taxes as previously levied which are either on hand or cannot be
abated (already in the process of extension or collection) shall be used for lawful purposes of the
City, including the payment of debt service on the Bonds, so as to reduce the need for the levy of
taxes for the Bonds.
Section 22. Publication of Ordinance. A full, true, and complete copy of this
Ordinance shall be published within ten days after passage in pamphlet form by authority of the
Corporate Authorities.
Section 23. Severability. If any section, paragraph, clause, or provision of this
Ordinance shall be held invalid, the invalidity of such section, paragraph, clause, or provision
shall not affect any of the other provisions of this Ordinance.
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Section 24. Superseder and Effective Date. All ordinances, resolutions, and orders, or
parts thereof, in conflict with this Ordinance, are to the extent of such conflict hereby
superseded; and this Ordinance shall be in full force and effect immediately upon its passage,
approval and publication.
ADOPTED: This 11th day of July 2011
AYES: _______________________________________________________________
NAYS: _______________________________________________________________
ABSENT: _______________________________________________________________
WITNESS: July ___, 2011
_______________________________
Mayor, City of Evanston
Cook County, Illinois
Published in pamphlet form by authority of the Corporate Authorities on July 12, 2011.
ATTEST:
____________________________________
City Clerk, City of Evanston
Cook County, Illinois
Page 161 of 392
EXTRACT OF MINUTES of the regular public meeting of the City
Council of the City of Evanston, Cook County, Illinois, held at the
City Hall, located at 2100 Ridge Avenue, in said City, at ____
p.m., on Monday, the 11th day of July 2011.
The Mayor called the meeting to order and directed the City Clerk to call the roll.
Upon the roll being called, the Mayor, Elizabeth B. Tisdahl, being physically present at
such place and time, and the following Aldermen, being physically present at such place and
time, answered present: __________________________________________________________
_____________________________________________________________________________ .
The following Aldermen were allowed by a majority of the Aldermen in accordance with
and to the extent allowed by rules adopted by the City Council to attend the meeting by video or
audio conference: _____________________________________________________________ .
No Alderman was denied permission to attend the meeting by video or audio conference.
The following Aldermen were absent and did not participate in the meeting in any
manner or to any extent whatsoever: ______________________________________________ .
* * * * * * * * * * * *
There being a quorum present, various business of the City was conducted.
* * * * * * * * * * * *
The City Council then discussed a proposed capital improvement and pension funding
program for the City and considered an ordinance providing for the issuance of one or more
series of General Obligation Bonds, Series 2011, of the City, authorizing the execution of one or
more bond orders in connection therewith and providing for the levy and collection of a direct
annual tax for the payment of the principal of and interest on said bonds.
Thereupon, Alderman Rainey presented an ordinance entitled:
Page 162 of 392
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AN ORDINANCE providing for the issuance of one or more series of
General Obligation Bonds, Series 2011, of the City of Evanston,
Cook County, Illinois, in the aggregate principal amount of not to
exceed $19,300,000, for capital improvement and refunding
purposes, authorizing the execution of one or more bond orders in
connection therewith and providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds.
(the “Bond Ordinance”).
A discussion of the matter followed. During the discussion, Alderman __________ gave
a public recital of the nature of the matter, which included a reading of the title of the Bond
Ordinance and review of the section headings, and the following further information.
[Here insert further statements, if any]
Page 163 of 392
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[Alderman _______________ moved and Alderman _______________ seconded a
motion for the suspension of Council rules requiring introduction of the Bond Ordinance, and
this motion was passed in roll call as follows: ______________________________________ .]
Alderman _______________ moved and Alderman _______________ seconded the
motion that the Bond Ordinance as presented be adopted.
The Mayor directed that the roll be called for a vote upon the motion to adopt the
ordinance.
Upon the roll being called, the following Aldermen voted AYE: ____________________
_____________________________________________________________________________ .
and the following Aldermen voted NAY: ____________________________________________
WHEREUPON, the Mayor declared the motion carried and the ordinance adopted, and
henceforth did approve and sign the same in open meeting, and did direct the City Clerk to
record the same in full in the records of the City of Evanston, Cook County, Illinois.
* * * * * * * * * * * *
Other business was duly transacted at said meeting.
* * * * * * * * * * * *
Upon motion duly made and carried, the meeting adjourned.
City Clerk
Page 164 of 392
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATION OF AGENDA, MINUTES AND ORDINANCE
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of
the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of
the official journal of proceedings, books, records, minutes, and files of the City and of the City
Council (the “Corporate Authorities”) of the City.
I do further certify that the foregoing extract of minutes is a full, true, and complete
transcript of that portion of the minutes of the meeting (the “Meeting”) of the Corporate
Authorities held on the 11th day of July 2011 insofar as the same relates to the adoption of an
ordinance, numbered 59-O-11, entitled:
AN ORDINANCE providing for the issuance of one or more series of
General Obligation Bonds, Series 2011, of the City of Evanston,
Cook County, Illinois, in the aggregate principal amount of not to
exceed $19,300,000, for capital improvement and refunding
purposes, authorizing the execution of one or more bond orders in
connection therewith and providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds.
(the “Ordinance”) a true, correct, and complete copy of which Ordinance as adopted at the
Meeting appears in the foregoing transcript of the minutes of the Meeting.
I do further certify that the deliberations of the Corporate Authorities on the adoption of
the Ordinance were taken openly; that the vote on the adoption of the Ordinance was taken
openly; that the Meeting was held at a specified time and place convenient to the public; that
notice of the Meeting was duly given to all newspapers, radio or television stations, and other
news media requesting such notice; that an agenda (the “Agenda”) for the Meeting was posted at
the location where the Meeting was held and at the principal office of the Corporate Authorities
Page 165 of 392
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(both such locations being at City Hall) at least 48 hours in advance of the Meeting and also not
later than 5:00 p.m. on Friday, July __, 2011; that said Agenda contained a separate specific item
relating to the consideration of the Ordinance and that a true, correct, and complete copy of said
Agenda as so posted is attached to this certificate; that the Meeting was called and held in strict
compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended;
and the Illinois Municipal Code, as amended; and that the Corporate Authorities have complied
with all of the provisions of such Act and Code and with all of the procedural rules of the
Corporate Authorities in the adoption of the Ordinance.
IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the City this
____ day of _____________ 2011.
_______________________________
City Clerk
[SEAL]
Page 166 of 392
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATE OF PUBLICATION IN PAMPHLET FORM
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of
the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of
the official journal of proceedings, books, records, minutes, and files of the City and of the City
Council (the “Corporate Authorities”) of the City.
I do further certify that on the ____ day of July 2011 there was published in pamphlet
form, by authority of the City Council, a true, correct, and complete copy of Ordinance Number
59-O-11 of the City entitled:
AN ORDINANCE providing for the issuance of one or more series of
General Obligation Bonds, Series 2011, of the City of Evanston,
Cook County, Illinois, in the aggregate principal amount of not to
exceed $19,300,000, for capital improvement and refunding
purposes, authorizing the execution of one or more bond orders in
connection therewith and providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds.
and providing for the issuance of said bonds, and that the ordinance as so published was on that
date readily available for public inspection and distribution, in sufficient number so as to meet
the needs of the general public, at my office as City Clerk located in the City.
IN WITNESS WHEREOF I have affixed hereto my official signature and the seal of the City
this ____ day of ____________ 2011.
_______________________________
City Clerk
[SEAL]
Page 167 of 392
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATE OF FILING
I do hereby certify that I am the duly qualified and acting County Clerk of The County of
Cook, Illinois, and as such officer I do hereby certify that on the ____ day of _________ 2011
there was filed in my office a properly certified copy of Ordinance Number 59-O-11, duly
adopted by the City Council of the City of Evanston, Cook County, Illinois, on the ____ day of
July 2011 and entitled:
AN ORDINANCE providing for the issuance of one or more series of
General Obligation Bonds, Series 2011, of the City of Evanston,
Cook County, Illinois, in the aggregate principal amount of not to
exceed $19,300,000, for capital improvement and refunding
purposes, authorizing the execution of one or more bond orders in
connection therewith and providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds.
and approved by the Mayor of said City, and that the same has been deposited in, and all as
appears from, the official files and records of my office.
IN WITNESS WHEREOF I have hereunto affixed my official signature and the seal of The
County of Cook, Illinois, this ____ day of ______________ 2011.
_______________________________
County Clerk of The County
of Cook, Illinois
[SEAL]
Page 168 of 392
FY 2011 General Obligation Debt Funded CIP Projects Funding Fund Fund #Approved Description Department Source Responsible Responsible FY11ContingencyAdmin Serv GO Debt CIP415 350,000 Accela Software PurchaseIT GO Debt CIP415 245,000 Library Entrance Door RenovationPRCS GO Debt CIP415 10,000 Ecology Center HVAC ImprovementsPRCS GO Debt CIP415 15,000 Brummel Richmond Park RenovationsPRCS GO Debt CIP415 20,000 Crown Center Improvements - Minor ProjectsPRCS GO Debt CIP415 20,000 Fire Station 1 Mechanical UpgradePRCS GO Debt CIP415 20,000 Fire #2 Boiler/Chimney & Apparatus Floor Heating ReplcmntPRCS GO Debt CIP415 20,000 James Park Pavement RepairsPRCS GO Debt CIP415 20,000 Crown Center Electrical Panel ReplacementsPRCS GO Debt CIP415 30,000 Service Center Parking Deck RepairsPRCS GO Debt CIP415 50,000 James Park Irrigation System ImprovementsPRCS GO Debt CIP415 80,000 Service Center Fleet Service Make-Up Air UnitPRCS GO Debt CIP415 85,000 Service Center BAS ReplacementPRCS GO Debt CIP415 100,000 Ecology Center GreenhousePRCS GO Debt CIP415 125,000 Library Chiller ReplacementPRCS GO Debt CIP415 275,000 Civic Center RenovationPRCS GO Debt CIP415 450,000 Service Center Renovations - Locker Room RenovationPublic Works GO Debt CIP415 37,500 Emerson/Green Bay Pedestrian Safety ImprovementPublic Works GO Debt CIP415 100,000 City Works - Sign InventoryPublic Works GO Debt CIP415 100,000 Chicago Avenue Streetscape - Reimbursement to IDOTPublic Works GO Debt CIP415 250,000 Chicago Ave. Signals CMAQ Construction/CBBEL (CE & Const.)Public Works GO Debt CIP415 260,000 Sheridan/Isabella (JTW/ Wilmette)Public Works GO Debt CIP415 270,000 Sheridan Road Resurface-Burnham to Chicago (CE, Const.)-IDOT Reim Public Works GO Debt CIP415 400,000 Traffic Signal Upgrades - Sheridan Road - (DE, CE & Const.)Public Works GO Debt CIP415 476,000 CIP Street Resurfacing - Watermain Projects IPublic Works GO Debt CIP415 1,270,000 SUBTOTAL 5,078,500 Security Improvements Utilities Water - GO Debt Water 510 50,000 TuckpointingUtilities Water - GO Debt Water 510 200,000 Zebra Mussel System RepairUtilities Water - GO Debt Water 510 150,000 Water Main InstallationUtilities Water - GO Debt Water 510 2,890,000 Asbestos RemovalUtilities Water - GO Debt Water 510 50,000 SUBTOTAL 3,340,000 Emergency Sewer WorkUtilities Sewer - GO Debt Sewer 515 62,475 Sewer LiningUtilities Sewer - GO Debt Sewer 515 250,000 Sewer Repairs on Street ImprovementsUtilities Sewer - GO Debt Sewer 515 375,000 SUBTOTAL 687,475 TOTAL GENERAL OBLIGATION (GO) DEBT ISSUANCE FOR CIP9,105,975 Page 1 of 1Page 169 of 392
For the City Council Meeting of July 11, 2011 Item A9
Ordinance 60-O-11: Revenue Bonds for Roycemore Conduit Financing
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Treasurer
Subject: Ordinance 60-O-11 Approving and Authorizing Revenue Bonds and
Related Matters Thereto (Roycemore Conduit Financing)
Date: June 21, 2011
Recommended Action:
Staff recommends approval of Ordinance 60-O-11 authorizing Revenue Bonds and
related matters regarding Roycemore School conduit financing. Roycemore School has
requested the City act as the conduit financing authority for their debt issuance. This
ordinance was introduced at the June 27, 2011 City Council meeting.
Funding Source:
The City will not incur a liability to repay this debt in the event of a default by
Roycemore. This debt does not appear in the City’s financial balance sheet, but does
appear as a note in our financial statements. Section 2 of the Ordinance outlines the
the fact the bonds are not an indebtedness or obligation of the City, and no owner of the
Bonds has the right to compel the City to tax for payment of the Bonds.
Summary:
Roycemore School has requested the City act as the conduit financing authority for their
debt issuance. The major purpose of this borrowing is for the property and renovation of
1201 Davis, the new location of the School. The total issuance amount is estimated at
$16.0 million. Roycemore would like to proceed expeditiously to meet a variety of
class/schedule deadlines before the end of this calendar year. The City has negotiated
an administration fee for acting as issuer as follows:
• Bond Counsel fees $ 9,000
• Financial Advisory fees $ 9,000
• City issuance fee $15,000
Total Fees paid by Roycemore $33,000
The City has hired Bond Counsel and Financial Advisory services from our current
vendors Chapman and Cutler and Public Finance Management (PFM), respectively.
Memorandum
Page 170 of 392
Page 2 of 2
They have reviewed ordinance and issuance documents, confirming the proper
issuance of the bonds and a short correspondence from both firms is attached. The
City has incurred no costs as a part of the issue other than our time in reviewing
documents.
-------------------------------------------------------------------------------------
Attachments:
Copy of Ordinance 60-O-11
Letter from PFM
Letter from Chapman and Cutler
Letter from Roycemore
Draft Minutes sample – TEFRA Hearing
TEFRA Advertisement
Page 171 of 392
ORDINANCE NO. 60-O-11
AN ORDINANCE APPROVING AND AUTHORIZING THE
ISSUANCE AND SALE OF A NOT TO EXCEED
$16,000,000 AGGREGATE PRINCIPAL AMOUNT OF
EDUCATIONAL FACILITY REVENUE BONDS, SERIES
2011 (ROYCEMORE SCHOOL PROJECT) OF THE CITY
OF EVANSTON; THE EXECUTION OF A LOAN
AGREEMENT AND OTHER DOCUMENTS RELATED
THERETO; AUTHORIZING THE SALE OF SAID BONDS
TO THE PURCHASER THEREOF; AND RELATED
MATTERS THERETO.
WHEREAS, pursuant to the provisions of Section 6(a) of Article VII of the
1970 Constitution of the State of Illinois, the City of Evanston, a municipality and home
rule unit of the State of Illinois (the “City”), is authorized and empowered to exercise any
power or perform any function pertaining to its government or affairs, including the
issuance of revenue bonds to finance projects within the territorial limits of the City or to
refund bonds issued to finance said projects, and may authorize the issuance of such
bonds by ordinance of the City;
WHEREAS, Roycemore School, an Illinois not for profit corporation (the
“Borrower”), has requested that the City Council of the City approve the issuance by the
City of qualified 501(c)(3) revenue bonds under Section 145 of the Internal Revenue
Code of 1986, as amended (the “Code”), the proceeds of which bonds will be used,
together with other available funds to finance and refinance (i) the acquisition of
approximately 2.4 acres of land located at 1200 Davis Street, Evanston, Illinois 60201
(the “Campus”) with an existing three level, 66,000 square foot building (the “Facility”
and together with the Campus, the “School Facility”); (ii) the renovation, remodeling,
improvement, and equipping of said School Facility; (iii) the construction and equipping
of a gymnasium on the Campus (collectively, the “Project”); (iv) fund certain working
capital; (v) pay capitalized interest with respect to certain portions of the Project; (vi)
fund a debt service reserve fund, if deemed necessary or advisable by the Corporation;
and (vii) pay certain costs incurred in connection with the issuance of the Bonds
(collectively, the “Financing Purposes”);
WHEREAS, the City wishes to provide financing to the Borrower for the
foregoing purposes through the issuance and sale of its Educational Facility Revenue
Bonds, Series 2011 (Roycemore School Project) (the “Bonds”) and the loan of the
proceeds of the sale of the Bonds pursuant to a Loan Agreement (the “Loan
Agreement”) between the City and the Borrower, and in accordance with this Ordinance
authorizing the Bonds;
WHEREAS, the City proposes to issue a not to exceed $16,000,000
aggregate principal amount of the Bonds pursuant to a Trust Indenture (the “Indenture”)
between the City and a trustee as yet to be determined by the Borrower (the “Trustee”);
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WHEREAS, the financing of the Project will be beneficial economically to
the Borrower and will enable the Borrower to offer more of its services to the City’s
residents thereby promoting the well being of the residents of the City and will enhance
the quality of life of the residents of the City and therefore is for a proper public purpose;
WHEREAS, in connection with the issuance of the Bonds, the following
additional documents will be executed and delivered by parties other than the City
(collectively, the “Additional Transaction Documents”):
(a) Promissory Note of the Borrower (the “Promissory Note”), which will
be pledged as security for the Bonds, in a principal amount equal to the
aggregate principal amount of the Bonds and with prepayment, maturity and
interest rate provisions similar to the Bonds; and
(b) Mortgage, Security Agreement and Assignment of Rents and
Leases between the Corporation, as mortgagor, and the Trustee, as mortgagee
(the “Mortgage”).
WHEREAS, forms of the Loan Agreement, the Placement Agreement (as
hereinafter defined), the Indenture, the Mortgage, the Promissory Note, the Tax
Compliance Agreement (as hereinafter defined) and the Private Placement
Memorandum (as hereinafter defined) have been prepared and presented to this
meeting;
WHEREAS, the Bonds shall be limited obligations of the City, payable
solely from the revenues and income pursuant to the Loan Agreement, and the Bonds
shall not constitute an indebtedness of the City within the meaning of any constitutional
or statutory provision; and no holder of any Bond shall have the right to compel any
exercise of the taxing power of the City to pay the principal of the Bonds or the interest
or premium, if any, thereon;
WHEREAS, the Borrower has requested the City to sell the Bonds on a
negotiated basis;
WHEREAS, pursuant to the provisions of Section 147(f) of the Internal
Revenue Code of 1986, as amended, (the “Code”) a public hearing on the proposed
plan of financing the Project and the issuance of the Bonds was held by the Mayor and
the City Council on July 11, 2011, pursuant to notice published at least 14 days prior to
such public hearing in The Evanston Review, a newspaper of general circulation in the
City, on June 23, 2011; and
WHEREAS, the funding of the Financing Purposes through the issuance
of the Bonds and entering into the transactions contemplated by this Ordinance is for a
proper public purpose of the City, pertains to the affairs of the City and is in the public
interest.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of
Evanston, Illinois, as follows:
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Section 1. All of the recitals contained in the preambles to this
Ordinance are true, correct and complete and are hereby incorporated by reference
thereto and are made a part hereof.
Section 2. The Financing Purposes are hereby authorized and
determined to be in the public interest and in furtherance of the public purposes of the
City.
In order to provide for the Financing Purposes, there shall be and there is
hereby authorized to be issued by the City its Educational Facility Revenue Bonds,
Series 2011 (Roycemore School Project), in the aggregate principal amount not to
exceed $16,000,000, dated the date of issuance thereof.
The Bonds shall be initially issuable in the aggregate principal amount
established in the Placement Agreement and the Indenture; shall mature no later than
July 1, 2041; shall bear interest at the rate or rates as set forth in the Placement
Agreement and the Indenture which rate or rates shall not exceed 10% per annum
(exclusive of any original premium or discount), shall be dated, executed and
authenticated in the manner set forth in the Indenture; and shall be subject to
redemption prior to maturity at the times, under the circumstances, in the manner and at
the redemption prices or purchase price set forth in the Indenture, as executed and
delivered.
The Bonds are issued in the exercise of the City’s powers as a home rule
unit of government under the provisions of Article VII, Section 6(a) of the 1970
Constitution of the State of Illinois and this Ordinance and do not and shall never
constitute an indebtedness or obligation of the City, the State or any political subdivision
thereof within the purview of any constitutional limitation or statutory provision, or a
charge against the credit or general taxing powers, if any, of the State, the City, or any
other political subdivision thereof. The Bonds are special, limited obligations of the City,
payable solely out of the revenues and income of the City derived pursuant to the Loan
Agreement. No owner of the Bonds shall have the right to compel any exercise of
the taxing power of the City, the State or any other political subdivision thereof to
pay the Bonds or the interest or premium, if any, thereon.
No recourse shall be had for the payment of the principal of,
premium, if any, or the interest on the Bonds or for any claim based thereon or
upon any obligation, covenant or agreement in the Loan Agreement against any
past, present or future member, officer, alderman, agent, employee or official of
the City. No covenant, stipulation, promise, agreement or obligation contained in the
Bonds, the Loan Agreement or any other document executed in connection therewith
shall be deemed to be the covenant, stipulation, promise, agreement or obligation of
any present or future official, officer, alderman, agent or employee of the City in his or
her individual capacity and neither any official of the City nor any officers executing the
Bonds shall be liable personally on the Bonds or be subject to any personal liability or
accountability by reason of the issuance of the Bonds.
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Section 3. The Bonds shall be executed on behalf of the City with the
official manual or facsimile signatures of the Mayor and attested with the official manual
or facsimile signature of its City Clerk and shall have printed thereon a facsimile of its
corporate seal or impressed thereon manually its corporate seal. In case any officer
who shall have signed (whether manually or in facsimile) any of the Bonds shall cease
to be such officer of the City before the Bonds have been delivered or sold, such Bonds
with the signatures thereto affixed may nevertheless be delivered and may be sold by
the City as though the person or persons who signed such Bonds had remained in
office.
Section 4. The form, terms and provisions of the Loan Agreement, the
Indenture and the Tax Compliance Agreement dated the date of delivery of the Bonds
(the “Tax Compliance Agreement”), between the City and the Borrower are hereby in all
respects approved, and the Mayor is hereby authorized, empowered and directed to
execute and deliver the Loan Agreement, the Indenture and the Tax Compliance
Agreement in the name and on behalf of the City. The Loan Agreement, as executed
and delivered, shall be in substantially the form now before this meeting and hereby
approved, or with such changes therein as shall be approved by the officer of the City
executing the same, and the Tax Compliance Agreement, as executed and delivered,
shall be in substantially the form approved by Bond Counsel. Execution of the Loan
Agreement, the Indenture and the Tax Compliance Agreement constitute conclusive
evidence of such officer’s approval of any and all changes or revisions therein from the
form of the Loan Agreement or the Indenture now before this meeting and of the
approval of the Tax Compliance Agreement provided by Bond Counsel; and from and
after the execution and delivery of the Loan Agreement, the Indenture and the Tax
Compliance Agreement, the officers, agents and employees of the City are hereby
authorized, empowered and directed to do all such acts and things and to execute and
approve all such documents as may be necessary to carry out the intent and
accomplish the purposes of this Ordinance, the Indenture and the Loan Agreement,
including the approval of a mortgage or other security interests granted by the Borrower
to secure the Bonds, and to comply with and make effective the provisions of the Loan
Agreement, the Indenture and the Tax Compliance Agreement, as executed.
Section 5. The sale of the Bonds to Oppenheimer & Co. Inc., as the
placement agent named in the hereinafter described placement agreement (the
“Placement Agent”), at a price not less than 98 percent of the principal amount thereof,
pursuant to a placement agreement (the “Placement Agreement”), to be entered into
among the City, the Placement Agent and the Borrower, is hereby approved, and the
Mayor is hereby authorized, empowered and directed to execute and deliver the
Placement Agreement in the name and on behalf of the City. The Placement
Agreement, as executed and delivered, shall be in such form thereof now before this
meeting or with such changes as shall be approved by the Mayor executing the same,
their execution thereof to constitute conclusive evidence of their approval thereof; and
from and after the execution and delivery of the Placement Agreement, the officers,
agents and employees of the City are hereby authorized, empowered and directed to do
all such acts and things to execute all such documents as may be necessary to carry
out the intent and accomplish the purposes of this Ordinance and to comply with and
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60886488_6_344497_00002
make effective the provisions of the Placement Agreement as executed. In connection
with the sale of the Bonds, it is contemplated that a Preliminary Private Placement
Memorandum and a Final Private Placement Memorandum (collectively, the “Private
Placement Memorandum”) will be distributed and the City hereby approves the
distribution of the Private Placement Memorandum by the Placement Agent in
connection with the sale of the Bonds.
Section 6. From and after the execution and delivery of the foregoing
documents, the proper officials, agents and employees of the City are hereby
authorized, empowered and directed to do all such acts and things and to execute all
such documents, including a Letter of Representations with The Depository Trust
Company, as may be necessary to carry out and comply with the provisions of said
documents as executed, and to further the purposes and intent of this Ordinance,
including the preambles hereto.
Section 7. The Mayor and the City Council hereby acknowledge that a
Public Hearing was held on July 11, 2011 and hereby approves the Project, the plan of
financing and the Financing Purposes.
Section 8. All acts and doings of the officials of the City that are in
conformity with the purposes and intent of this Ordinance and in furtherance of the
issuance of the Bonds be, and the same are hereby in all respects, approved and
confirmed. The City hereby covenants that it will take no action or fail to take any action
that would cause the Bonds to become invalid.
Section 9. The provisions of this Ordinance are hereby declared to be
separable and if any section, phrase or provision shall for any reason be declared by a
court of competent jurisdiction to be invalid or unenforceable, such declaration shall not
affect the validity or enforceability of the remainder of the sections, phrases and
provisions hereof.
Section 10. All ordinances, orders and resolutions and parts thereof in
conflict herewith are to the extent of such conflict hereby repealed.
Section 11. A copy of this Ordinance shall be filed in the office of the City
Clerk and shall be made available for public inspection in the manner required by law.
Section 12. That this Ordinance 60-O-11 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
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60886488_6_344497_00002
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Public Financial Management, Inc.
PFM Asset Management LLC
PFM Advisors
222 North LaSalle
Suite 910
Chicago, IL 60601
312 977-1570
312 977-1575 fax
www.pfm.com
June 22, 2011
Marty Lyons
Assistant City Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Marty:
In our role as Financial Advisor to the City of Evanston, Public Financial Management, Inc. has reviewed the
most current drafts of the Loan Agreement, Bond Indenture, Mortgage Agreement and the Ordinance for the
$16,000,000 Educational Facility Revenue Bonds, Series 2011 (Roycemore School Project) (the “Bonds”).
The City of Evanston is serving as the conduit issuer for the Bonds. As drafted, the Bonds are a limited
obligation of the City and will be paid solely with payments made by Roycemore School under the Loan
Agreement. The bonds are further secured with Bond funds held by the Trustee. The bonds are not
considered an indebtedness or obligation of the City. We are comfortable with the material provisions of the
documents, which adequately represent the City’s limited role as the conduit issuer of the Bonds.
Sincerely,
Public Financial Management, Inc.
Jill Jaworski
Managing Director
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chapman opinion
2142933 • AGB • 6/23/11
_______, 2011
City of Evanston, Illinois
2100 Ridge Avenue
Evanston, Illinois 60201
Roycemore School
640 Lincoln Street
Evanston, Illinois 60201
Re: $[16,000,000] City of Evanston, Illinois
Tax-Exempt Educational Facility Revenue Bonds, Series 2011
(Roycemore School Project)
Ladies and Gentlemen:
We have acted as special counsel to the City of Evanston, Illinois (the “City”) in
connection with the issuance on the date hereof by the City of $[16,000,000] in aggregate
principal amount of its Tax-Exempt Educational Facility Revenue Bonds, Series 2011
(Roycemore School Project) (the “Bonds”). The City is issuing the Bonds pursuant to
Ordinance Number 60-O-11, adopted by the City Council of the City (the “City Council”) on
July 11, 2011 (the “Bond Ordinance”), and under and pursuant to the Bond Trust Indenture
dated as of July 1, 2011 (the “Indenture”), between the City and Wells Fargo Bank, N.A., as
trustee (the “Trustee”).
In connection with the issuance of the Bonds, we have examined the documents referred
to herein and various certificates and records and such other matters as we have deemed
necessary or appropriate in order to render this opinion, including the following:
1. The Constitution of the State of Illinois and the laws that we consider
necessary for the purposes of this opinion, including, without limitation, the Illinois
Municipal Code, as supplemented and amended, and the home rule powers of the City
under Section 6 of Article VII of the Illinois Constitution of 1970; and, in the event of
conflict between the provisions of said code and home rule powers, the home rule powers
shall be deemed to supersede the provisions of said code (collectively, “Applicable
Law”).
2. Appropriate public records, proceedings and documents in connection
with the organization and establishment of the City.
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3. The proceedings of the City Council, authorizing, among other things, the
following:
(a) The adoption of the Bond Ordinance.
(b) The execution and delivery of the Loan Agreement dated as of
July 1, 2011 (the “Agreement”), between the City and Roycemore School (the
“Borrower”).
(c) The execution and delivery of the Indenture.
(d) The execution and delivery of the Placement Agreement dated July
__, 2011 among Oppenheimer & Co. Inc. (the “Placement Agent”), the Borrower
and the City (the “Placement Agreement”).
4. Executed counterparts of the Agreement, the Indenture and the Placement
Agreement (collectively referred to herein as the “City Documents”).
5. The form of the Bonds.
Our opinion represents our legal judgment based upon our review of the law and the facts
that we deem relevant to render such opinion, and is not a guarantee of result. The opinions
expressed herein may be affected by actions taken or omitted or events occurring after the date
hereof. We have not undertaken to determine, or to inform any person, whether any such actions
are taken or omitted or events do occur or any other matters come to our attention after the date
hereof. With the delivery of this letter, our engagement with respect to the Bonds has concluded,
and we disclaim any obligation to update this letter. We have assumed the genuineness of all
documents and signatures presented to us (whether as originals or as copies) and the due and
legal execution and delivery thereof by, and validity against, all parties thereto. We have
assumed, without undertaking to verify independently, the accuracy of the factual matters
represented, warranted or certified in the City Documents. Our engagement with respect to the
Bonds as special counsel to the City was limited to the matters expressly covered by the opinions
set out above. We express no opinion as to the validity or enforceability of the Bonds, any of the
City Documents or any of the actions authorized by the Bond Ordinance or as to the tax status of
interest on the Bonds. We also undertake no responsibility of any kind for any offering material
relating to the Bonds. This opinion is given as of the date hereof, and we assume no obligation
to revise or supplement this opinion to reflect any facts or circumstances that may hereafter come
to our attention or any changes in the law that may hereafter occur.
Based on the foregoing, and in reliance thereon, we are of the opinion, as of the date
hereof, that:
(i) The City is a municipality and a home rule unit of government, duly
organized and validly existing under the laws of the State of Illinois.
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(ii) Pursuant to Applicable Law and the Bond Ordinance, the City has all
necessary authority and power to execute and deliver the Bonds and the City Documents.
(iii) The City Documents have been duly authorized, executed and delivered
by the City.
(iv) Neither the execution, delivery by the City of the City Documents, the
consummation by the City of the transactions contemplated thereby nor the compliance
by the City with the provisions thereof do or will conflict with or result in the breach of,
or constitute a default under, any provision of Applicable Law.
(v) To the best of our knowledge, based solely on certificates of officers and
the City Attorney, and without independent investigation, there is no legal action or other
proceeding or any investigation or inquiry (before or by any court, public board or body)
pending or threatened against or affecting the City or any of its officials in their
respective capacities, as such, that may be reasonably expected to have a material and
adverse effect upon the sale by the City of the Bonds as contemplated by the Bond
Ordinance, the validity of the Bonds or the City Documents or the performance by the
City of its obligations under the City Documents.
(vi) All consents, approvals, orders or authorizations of governmental
authorities (other than consents, approvals, orders and authorizations required to be
obtained by the Borrower or the Placement Agent and other than approvals and consents
in connection or compliance with the Trust Indenture Act of 1939, as amended, state
securities or blue sky laws, the securities laws of the United States of America, or the
United States Internal Revenue Code of 1986, as amended, as to all of which we express
no opinion hereunder) which are required in connection with the issuance and sale of the
Bonds and the execution and delivery by the City of the City Documents have been
obtained.
(vii) At the time of its adoption, the City had all necessary power and authority
to adopt the Bond Ordinance; the Bond Ordinance has been duly adopted by the City
Council of the City at a meeting duly called and held in accordance with applicable law;
and the Bond Ordinance is in full force and effect and has not been rescinded, amended
or modified.
This letter is furnished by us as special counsel to the City. No attorney-client
relationship has existed or exists between our firm and the other addressee hereto in connection
with the Bonds or by virtue of this letter. This letter is solely for the benefit of the addressees
hereof, and is not to be used, circulated, quoted or otherwise referred to or relied upon for any
other purpose or by any person other than the addressees of this letter. This letter is not intended
to, and may not, be relied upon by the owners of any Bonds or by any other party to whom it is
not specifically addressed.
Respectfully submitted,
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AGBacon
Page 182 of 392
525 W. Monroe Street
Chicago, IL 60661-3693
312.902.5200 tel
312.902.1061 fax..
JANET GOELZ HOFFMAN
janet.hoffman@kattenlaw.com
312.902.5421 direct
312.902.1061 fax
June 2, 2011
Mr. Martin Lyons, Assistant City Manager
W. Grant Farrar, Corporation Counsel
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Re: Proposed City of Evanston,
Educational Facility Revenue Bonds, Series 2011
(Roycemore School Project) (the “Bonds”)
Dear Marty and Grant:
We thought it might be helpful if we sent some material for you to share with the
Mayor and the Aldermen at the Administration and Public Works Committee meeting which will
consider the proposed Bonds.
Executive Summary. The City will have no liability for repayment of the Bonds
except from the payments made by Roycemore School ("Roycemore") repaying the City's loan
of the bond proceeds to the school. No owner of the Bonds can compel any exercise of the
taxing powers of the City or payment of any funds from the general revenues of the City. There
is also no liability of any alderman, employee or official of the City with respect to the Bonds.
The City’s lack of liability will be confirmed in our bond counsel opinion addressed to the City.
Roycemore is providing extensive indemnifications to the City and its employees, alderman and
officials as part of the bond documentation.
The bonds will be privately placed with a qualified institutional buyer who will
deliver an investment letter to the City acknowledging the lack of liability of the City's and its
aldermen, employees and officials for the Bonds.
The bonds are exempt from allocation of the City’s IDB volume cap because
Roycemore is an organization exempt from federal income tax under Internal Revenue Code (the
"Code") Section 501(a) as an organization described in Code Section 501(c)(3). Due to the size
of the issue and due to the City issuing its own bonds this year, the proposed bonds will not be
"bank qualified bonds".
No Effect on IDB Volume Cap. Pursuant to Internal Revenue Code (the
“Code”) Section 146(g)(2), Evanston’s issuance of revenue bonds to benefit Roycemore School
(“Roycemore”) is exempt from the volume cap because Roycemore is an organization exempt
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from federal income tax under Code Section 501(a) as an organization described in Code Section
501(c)(3).
Effect on Ability of Evanston to Issue Bank-Qualified Debt for Its Own
Purposes. The City can in any one year issue up to $10M of “bank-qualified bonds.” I
understand from my conversations with you that Evanston plans to issue in excess of $10M of
bonds for its own benefit in 2011. However, since the City will issue more than $10M of bonds,
none of the bonds can be “bank qualified.” If the City were planning to issue “bank-qualified
bonds” to benefit itself during 2011, it would be unable to as a result of issuing the proposed
bonds for Roycemore.
City Has No Liability for Repayment of the Bonds. The City’s lack of liability
is established by contract. This lack of liability is confirmed and set forth in the following
locations in the draft financing documentation:
• The notice of Public Hearing, published in the Evanston Review on or before June
23, 2011, second paragraph.
• Ordinance 60-O-11, commonly known as “the Bond Ordinance.” AN
ORDINANCE APPROVING AND AUTHORIZING THE ISSUANCE AND
SALE OF A NOT TO EXCEED $16,000,000 AGGREGATE PRINCIPAL
AMOUNT OF EDUCATIONAL FACILITY REVENUE BONDS, SERIES 2011
(ROYCEMORE SCHOOL PROJECT) OF THE CITY OF EVANSTON; THE
EXECUTION OF A LOAN AGREEMENT AND OTHER DOCUMENTS
RELATED THERETO; AUTHORIZING THE SALE OF SAID BONDS TO
THE PURCHASER THEREOF; AND RELATED MATTERS THERETO.
Section 2, 4th and 5th paragraphs.
• Form of Bond. Third paragraph, in all caps and bold. Paragraphs 8 and 9 and
third from last paragraph.
• Loan Agreement, between the City and Roycemore dated as of July 1, 2011.
Sections 10.6 and 13.8.
• Investor Letter, to be executed by the Bond Purchaser at the delivery of the Bonds
and addressed to the City. Paragraph 6.
• Bond Counsel Opinion from Katten Muchin Rosenman, LLP. Paragraph 4.
Following is an example of the limitation of liability language from the Bond
Ordinance:
“The Bonds are issued in the exercise of the City’s powers as a home rule unit of
government under the provisions of Article VII, Section 6(a) of the 1970 Constitution of
the State of Illinois and this Ordinance and do not and shall never constitute an
indebtedness or obligation of the City, the State or any political subdivision thereof
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within the purview of any constitutional limitation or statutory provision, or a charge
against the credit or general taxing powers, if any, of the State, the City, or any other
political subdivision thereof. The Bonds are special, limited obligations of the City,
payable solely out of the revenues and income of the City derived pursuant to the Loan
Agreement. No owner of the Bonds shall have the right to compel any exercise of the
taxing power of the City, the State or any other political subdivision thereof to pay
the Bonds or the interest or premium, if any, thereon.
No recourse shall be had for the payment of the principal of, premium, if
any, or the interest on the Bonds or for any claim based thereon or upon any
obligation, covenant or agreement in the Loan Agreement against any past, present
or future member, officer, alderman, agent, employee or official of the City. No
covenant, stipulation, promise, agreement or obligation contained in the Bonds, the Loan
Agreement or any other document executed in connection therewith shall be deemed to
be the covenant, stipulation, promise, agreement or obligation of any present or future
official, officer, alderman, agent or employee of the City in his or her individual capacity
and neither any official of the City nor any officers executing the Bonds shall be liable
personally on the Bonds or be subject to any personal liability or accountability by reason
of the issuance of the Bonds.”
Indemnification of City by Roycemore. Section 9.5 of the Loan Agreement sets
forth over three (3) pages of provisions detailing how Roycemore indemnifies the City, its
members, officers, directors, employees, agents, successors and assigns from any and all
liabilities, losses, damages, taxes, penalties, costs and expenses (including attorneys’ fees and
expenses of the City), causes of action, suits, proceedings, claims, demands, tax reviews,
investigations and judgments of any kind. This indemnity runs both to claims, etc. made with
respect to the Bonds and/or the financed project. Lastly, Section 9.5 also provides that the City
retains the right to enforce any applicable Federal or State law relative to same.
Proposed Timetable for Bond Issuance
June 27, 2011: • First reading of the Bond Ordinance
July 11, 2011: • Public Hearing by the City of Evanston with respect to the Bonds
• City Council Approval of Ordinance
• Execution of Bond financing documents to be held in escrow
July 18, 2011 • Pre-closing of Bond financing
July 19, 2011 • Issuance of Bonds
• Payment for Bonds by bond purchaser
• Loan of Bond proceeds to Roycemore
• Roycemore grants a mortgage lien on the land and school facility
to the Bond Trustee to secure its repayment obligations under the
Loan Agreement and with respect to the Bonds
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A more detailed schedule is attached.
Conditions precedent to issuance of Bonds and purchase thereof by the
Purchaser. The Placement Agreement and Section 206 of the Bond Indenture include a variety
of conditions that must be met before Oppenheimer & Co., Inc., will place the Bonds with one of
the Nuveen funds. They include receipt of a mortgage on the property and a lender’s title
insurance policy insuring that Roycemore owns the land and showing a first priority mortgage
lien for the benefit of the Bond Trustee.
If you have any questions or need any further information, do not hesitate to
contact myself or my partner, Maribel Mata Benedict at the above address. My phone number
and email address are on the first page of this letter. Maribel’s are: 312-902-5344;
maribel.matabenedict@kattenlaw.com.
Sincerely,
Janet Goelz Hoffman
JGH/kl 60889285
cc: Maribel Mata Benedict, Katten Muchin Rosenman LLP
Joseph Becker, Roycemore School
Steve Friedman, Esq.
Page 186 of 392
MINUTES OF HEARING REGARDING
CITY OF EVANSTON, ILLINOIS
EDUCATIONAL FACILITY REVENUE BONDS, SERIES 2011
(ROYCEMORE SCHOOL PROJECT)
July 11, 2011
A Meeting on behalf of the City of Evanston, Illinois (the “City”) was held on
July 11, 2011 at _____ P.M. in the Council Chambers at Lorraine H. Morton Civic Center, 2100
Ridge Avenue, Evanston 60201. W. Grant Farrar, the Corporation Counsel for the City of
Evanston duly appointed by the City to be the hearing officer for this public hearing (the
“Hearing Officer”), called the Meeting to order at _____ P.M.
The Hearing Officer advised that Notice of the Meeting had been published in the
Chicago Sun-Times on June 27, 2011. The Proof of Publication from the Chicago Sun-Times
was presented to the City Clerk for filing with the Minutes of the Meeting.
The Hearing Officer then announced that the City was conducting a public
hearing regarding the proposed issuance of the City of Evanston, Illinois Educational Facility
Revenue Bonds, Series 2011 (Roycemore School Project) (the “Bonds”) in the maximum
aggregate face amount of $16,000,000. Roycemore School, a not for profit corporation under the
laws of the State of Illinois (the “Corporation”), has represented to the City that the proceeds of
the Bonds will be used, together with other available funds, to finance or reimburse the
Corporation for the costs of: (i) the acquisition of approximately 2.4 acres of land located at
1200 Davis Street, Evanston, Illinois 60201 (the “Campus”) with an existing three level, 66,000
square foot building (the “Facility” and together with the Campus, the “School Facility”); (ii) the
renovation, remodeling, improvement, and equipping of said School Facility; (iii) the
construction and equipping of a gymnasium on the Campus (collectively, the “Project”); (iv)
fund certain working capital; (v) pay capitalized interest with respect to certain portions of the
Project; (vi) fund a debt service reserve fund, if deemed necessary or advisable by the
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CHI02.60897698.1.344497.00002 -2-
Corporation; and (vii) pay certain costs incurred in connection with the issuance of the Bonds
(collectively, the “Financing Purposes”). The Corporation has represented to the City that the
Bonds do not and shall never constitute an indebtedness or obligation of the City, the State of
Illinois (the “State”) or any political subdivision thereof within the purview of any constitutional
limitation or statutory provision, or a charge against the credit or general taxing powers, if any,
of the State, the City, or any other political subdivision thereof. The Bonds are special, limited
obligations of the City, payable solely out of the revenues and income of the City derived
pursuant to the Loan Agreement (the “Loan Agreement”) by and between the City, as the initial
lender and purchaser of the Bonds and the Corporation, as the Borrower. No owner of the Bonds
shall have the right to compel any exercise of the taxing power of the City, the State or any other
political subdivision thereof to pay the Bonds or the interest or premium, if any, thereon. The
Corporation has represented to the City that the Public Hearing is required by Section 147(f) of
the Internal Revenue Code of 1986.
The Hearing Officer requested comments from any Members of the public who
were present at the Meeting. [Discussion of Comments.] [There were no comments.] [No
written comments were received by the City Clerk with respect to this public hearing by 4:00
P.M., July 7, 2011.]
There being no further business, the Public Hearing was lawfully adjourned at
______ __.M.
City Clerk of the City of Evanston
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For City Council meeting of June 13, 2011 Item A10
Ordinance 42-O-11: Decreasing Class H Liquor Licenses Evanston 1st Liquors
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, City Attorney
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 42-O-11, Decreasing the Number of Class H Liquor Licenses
due to a change in ownership of Evanston 1st Liquors
Date: June 30, 2011
Recommended Action:
The Local Liquor Commissioner recommends adoption of Ordinance 42-O-11. This
ordinance was introduced at the June 27, 2011 City Council meeting.
Funding Source:
N/A
Summary:
Amends Section 3-5-6-(H) of the City Code to decrease the number of Class H liquor
licenses from 2 to 1 due to a change in ownership of Evanston 1st Liquors, 1019 Davis
Street.
Legislative History:
On May 11, 2011, the Liquor Control Review Board met and voted to recommend a
decrease in the number of Class H liquor licenses.
Attachments:
Ordinance 42-O-11
Minutes of May 11, 2011 meeting of the Liquor Control Review Board
Memorandum
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5/12/2011
42-O-11
AN ORDINANCE
Amending City Code Section 3-5-6-(H) to Decrease the Number of
Class H Liquor Licenses from Two to One
Due to a Change in Ownership of “Evanston 1st Liquors”,
1019 Davis Street
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 3-5-6-(H) of the Evanston City Code of 1979,
as amended, is hereby further amended by decreasing the number of Class H liquor
licenses from two (2) to one (1), to read as follows:
(H): CLASS H licenses, which shall authorize in the retail package store area the retail
sale in package stores of alcoholic liquor in original packages to persons of at least
twenty-one (21) years of age for consumption off the premises. The applicant for a
class H license shall pay a first year license fee of twenty-five thousand dollars
($25,000.00). Thereafter, the annual fee for a class H license shall be four
thousand one hundred dollars ($4,100.00). Each class H license shall be subject
to the following conditions:
1. It shall be unlawful for a class H licensee to sell a single container of beer
unless the volume of the container is equal to or greater than forty (40)
fluid ounces or 1.18 liters.
2. It shall be unlawful for a class H licensee to sell a single container of wine
unless the container is greater than sixteen (16) fluid ounces or 0.473 liter.
3. It shall be unlawful for a class H licensee to sell a single container of
alcoholic liquor, except beer and wine which are regulated by Subsections
(H)1. and (H)2. of this Section, unless the container is greater than sixteen
(16) fluid ounces or 0.473 liter.
4. The sale of alcoholic liquor at retail pursuant to the class H license may
begin after eight o'clock (8:00) a.m., Monday through Sunday. Alcoholic
liquor shall not be sold after the hour of twelve o'clock (12:00) midnight on
any day.
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42-O-11
~2~
The total number of class H licenses in force at any one (1) time shall not exceed
two (2) one (1).
SECTION 2: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 3: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, City Attorney
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For City Council meeting of July 11, 2011 Item A11
Ordinance 43-O-11: Increasing Class H Liquor Licenses for Evanston 1st Liquors
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, City Attorney
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 43-O-11, Increasing the Number of Class H Liquor Licenses to
permit issuance to Evanston 1st Liquors
Date: June 30, 2011
Recommended Action:
The Local Liquor Commissioner recommends adoption of Ordinance 43-O-11. This
ordinance was introduced at the June 27, 2011 City Council meeting.
Summary:
Amends Section 3-5-6-(H) of the City Code to increase the number of Class H liquor
licenses from 1 to 2 to permit issuance to Vishna Evanston Liquor, Inc., new owner of
“Evanston 1st Liquors,” 1019 Davis Street.
Vishna Evanston Liquor, Inc. paid the annual application fee and provided proof of
Surety Bond and Liquor Liability Insurance. No criminal convictions appeared in the
fingerprint results for site manager Pierre Largent, who completed BASSET Training.
The fingerprint results for operator Amit Amin revealed a misdemeanor DUI arrest in
2005. The Liquor Commissioner convened a meeting on June 9, 2011, wherein the
Liquor Board interrogated Mr. Amin about said arrest. Mr. Amin successfully completed
18 months of supervision and 32 hours of alcohol safety classes to clear his driving
record. After hearing said explanation, the Liquor Commissioner found it acceptable.
Legislative History:
On May 11 and June 9, 2011, the Liquor Control Review Board met and voted to
recommend an increase in the number of Class H liquor licenses.
Attachments:
Ordinance 43-O-11
Minutes of the May 11 and June 9, 2011 Liquor Control Review Board meeting
Memorandum
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5/12/2011
43-O-11
AN ORDINANCE
Amending City Code Section 3-5-6-(H) to Increase the Number of
Class H Liquor Licenses from One to Two
(Vishna Evanston Liquor, Inc., d/b/a “Evanston 1st Liquors”,
1019 Davis Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 3-5-6-(H) of the Evanston City Code of 1979,
as amended, is hereby further amended by increasing the number of Class H liquor
licenses from one (1) to two (2), to read as follows:
(H): CLASS H licenses, which shall authorize in the retail package store area the retail
sale in package stores of alcoholic liquor in original packages to persons of at least
twenty-one (21) years of age for consumption off the premises. The applicant for a
class H license shall pay a first year license fee of twenty-five thousand dollars
($25,000.00). Thereafter, the annual fee for a class H license shall be four
thousand one hundred dollars ($4,100.00). Each class H license shall be subject
to the following conditions:
1. It shall be unlawful for a class H licensee to sell a single container of beer
unless the volume of the container is equal to or greater than forty (40)
fluid ounces or 1.18 liters.
2. It shall be unlawful for a class H licensee to sell a single container of wine
unless the container is greater than sixteen (16) fluid ounces or 0.473 liter.
3. It shall be unlawful for a class H licensee to sell a single container of
alcoholic liquor, except beer and wine which are regulated by Subsections
(H)1. and (H)2. of this Section, unless the container is greater than sixteen
(16) fluid ounces or 0.473 liter.
4. The sale of alcoholic liquor at retail pursuant to the class H license may
begin after eight o'clock (8:00) a.m., Monday through Sunday. Alcoholic
liquor shall not be sold after the hour of twelve o'clock (12:00) midnight on
any day.
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43-O-11
~2~
The total number of class H licenses in force at any one (1) time shall not exceed
one (1) two (2).
SECTION 2: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 3: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, City Attorney
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, July 11, 2011
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF June 27, 2011
III. ITEMS FOR DISCUSSION
(PD1) Discussion of Potential Amendments to the Zoning Ordinance Regarding
Home Based Business Regulations
IV. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of June 13, 2011
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
ALDERMEN PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne
STAFF PRESENT: D. Argumedo, G. Farrar, S. Griffin, D. Marino, B. Newman, C. Ruiz
PRESIDING OFFICIAL: Ald. Wilson
I. DECLARATION OF QUORUM
A quorum being present, Chair Wilson called the meeting to order at 7:22 p.m.
II. APPROVAL OF THE MAY 23, 2011 MEETING MINUTES
Ald. Wynne moved approval, seconded by Ald. Fiske.
The minutes of the May 23, 2011 meeting were approved unanimously 5-0.
III. ITEMS FOR CONSIDERATION
Chair Wilson called the public who wished to speak to the podium:
Ms. Betty Ester of 2031 Church Street, Evanston, regarding Item PD1, a discussion of
permits for minor home occupations, requested the subject be discussed publicly before
action is taken. She noted that there are several different types of home occupations, and
there should be an open meeting at which the specific types of businesses to be addressed
are defined.
Ald. Rainey assured Ms. Ester that this item is only in the discussion stage. Chair Wilson
added that the discussion would be referred to the Plan Commission for a discussion, at
which the public would be invited to share their comments.
Ms. Joyce Childress of 1813 Leland, Evanston, commented that home based businesses
are a good thing but she said there are also some in her neighborhood that have caused
problems such as the one she believes is an income tax service that has 3-5 additional
cars parked on her block from January 1st through June 1st every year. She explained that
her block has alternate side parking and it is especially difficult to find parking during snow
plow season. Also, she shovels her spot and her walk and the customers park where she
has shoveled. She also said the car wash business owners not only block the alley, but
ask residents not to use the alley when they are conducting their business.
(P1) Consideration of a Request for a Two Year Time Extension for an Approved
Planned Development for 318-20 Dempster that Expires on June 30, 2011
DRAFT –
NOT APPROVED
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Planning & Development Committee Meeting
Minutes of 6-13-11
Page 2 of 4
Staff recommends approval of the two year extension request. The project involves
the renovation of the former livery stable behind the existing landmark double house
located on the property. The planned development was adopted on March 24, 2008.
For Action
Ald. Rainey moved approval, seconded by Ald. Wynne.
Attorney Steve Engleman of Engleman and Smith was present to answer questions.
The Committee voted unanimously 5-0 to recommend approval of the two year
extension.
(P2) Consideration of a Requested Time Extension of Planned Development
Approved by Ordinance 93-O-03 for Property at 1710 Orrington Avenue and 1717-
1725 Sherman Avenue
Staff recommends the approval of a two year extension to the approved site
development allowances granted in the planned development for the Orrington Hotel
(1710 Orrington Ave.) and the Orrington garage (1717-25 Sherman Ave.). The
applicant has requested a five year extension. The previous extension, approved on
March 24, 2008, expires on October 11, 2011. The remaining scope of work for the
project is the construction of thirty residential units in three floors above the existing
parking garage at 1717-25 Sherman, owned and used by the Hotel. For Action
Ald. Fiske moved approval, seconded by Ald. Rainey.
Attorney Gregg Graines of DLA Piper was present to answer questions.
Ald. Rainey expressed concern that the developer requested a 5 year extension and that
staff was only recommending a two year extension. She suggested granting a 3 year
extension. Ald. Holmes noted that they had already been granted extensions and asked for
clarification.
Mr. Graines explained that it is a multi-phase project and the second extension for 3 years
was requested in 2008. Ald. Rainey emphasized that the City embraces the developer’s
project and their business and should express support for it.
Ald. Rainey moved to grant the project a three year extension, seconded by Ald.
Holmes.
The Committee voted unanimously 5-0 to recommend approval of a three year
extension.
(P3) Consideration of a Request for a Two Year Extension of a Special Use for the
Establishment of a Dormitory Located at 1620 Central Street (National Louis
University PACE Program Dormitory
Staff recommends approval of the requested two year extension. The project and
special use are consistent with the Comprehensive Plan and the Central Street
Zoning Overlay. The adopted special use expires on July 11, 2011. For Action
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Planning & Development Committee Meeting
Minutes of 6-13-11
Page 3 of 4
Ald. Wynne moved approval, seconded by Ald. Holmes.
Attorney John Lawler was present to answer questions.
The Committee voted unanimously 5-0 to recommend approval of the 2 year
extension.
(P4) Ordinance 55-0-11 Amending Subsection 2-9-8-C of the City Code to Require
Mailed Notice of Certain Meetings of the Preservation Commission
This proposed Ordinance requires notice to neighbors within 250 feet of certain
applications for Certificates of Appropriateness. Staff recommends introduction.
For Introduction
Ald. Wynne moved approval, seconded by Ald. Fiske.
Ald. Wynne explained that she requested the amendment because there had been an
addition to a home that was within zoning regulations and notice to neighbors was not
required. The city had strongly suggested, as they do, for the owner to notify the
neighbors. The addition had a significant impact one of the neighbors. Ald. Wynne said
she feels the need to require notice so that in a case such as this the community would
have been aware of the impact and not have been surprised and could have perhaps
expressed their feelings about it.
Ald. Rainey suggested that with the City’s staff stretched as tightly as it is currently, it
should be the responsibility of the property owner to notice the neighbors and prove to the
City that they have done so. She believes the actual cost including labor to the City is more
than the fee of $25-$40 and suggested raising the fee. Chair Wilson agreed that the
current fee does not cover the labor.
Steve Griffin, Director of the Community & Economic Development Department agreed to
find out the actual cost of doing the mailing/notice and will report back to the Committee.
He said even when the owner is responsible for the notice the City usually has to spend
time checking up because someone says they did not receive notice.
The Committee discussed the process and the cost.
The Committee voted unanimously 5-0 to introduce the amendment to City Council.
IV. ITEMS FOR DISCUSSION
(PD1) Discussion of Draft Ordinance Amending Various Portions of the Zoning
Ordinance to Require Permits for Minor Home Occupations
Ald. Holmes noted that this is the second time the issue of home occupations has been
brought to the Committee and that it is a major problem in her ward. She said aside from
the businesses mentioned by Ms. Childress earlier, she has seen other businesses such as
rug cleaning services in garages that interfere with traffic, make noise, and cause people to
complain to the police, which taxes the Police Department. She said it is simply good
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Planning & Development Committee Meeting
Minutes of 6-13-11
Page 4 of 4
stewardship for the City to know what businesses exist within. She is not concerned about
a fee as much as a registry. She asked the Committee for their support.
Ald. Fiske thanked Ald. Holmes for making her aware of these types of problems and
pointed out that there are many people with other types of home businesses who are trying
to survive in this economy, which often expand and become successful Evanston
businesses. She asked whether car washes out of garages were legal.
Dennis Marino, Manager of the Planning & Zoning Division cited the regulations that had
been included in the meeting packet materials listing the prohibited home based
occupations which include businesses which operate out of garages.
Ald. Rainey noted that there are businesses on Howard Street that are operating and have
not obtained business licenses, adding that the City does not have sufficient staff to enforce
the business license laws and she believes this is the root of the problem. Ald. Holmes
suggested a fee for a business license to cover the cost of a staff person to do the job of
enforcement. Ald Rainey agreed adding that it could be beneficial to the businesses to be
registered with the City. Chair Wilson agreed that the City does not have the resources to
enforce the home occupation ordinance or a registration ordinance, adding that he does not
believe that businesses operating illegally will register.
The Committee discussed whether there are ways of framing the law that would make it
sound positive rather than negative, to whom the law would be addressed, and for what
reasons. Ald. Rainey suggested a meeting of the Chamber of Commerce’s division of
home based businesses and the Economic Development Committee rather than the Plan
Commission, to discuss the issue and perhaps develop some ground rules to prevent
problems.
Ald. Rainey requested a report from City staff on the problems reported to the City related
to home businesses.
The Committee voted unanimously 5-0 to return to the discussion at the July 11th
meeting.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 7:59 p.m.
Respectfully submitted,
Bobbie Newman
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For City Council meeting of July 11, 2011 Item P1
Ordinance 48-O-11: Amending Evanston City Code Titles 4 and 5
For Action
To: Honorable Mayor and Members of the City Council
Planning & Development Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 48-O-11, Provisionally Adopting, Enacting and Re-enacting
Titles 4 and 5 of the Evanston City Code
Date: June 30, 2011
Recommended Action:
Staff submits for review and consideration adoption of Ordinance 48-O-11 provisionally
amending the following Titles to the Evanston City Code:
Title 4, Building Regulations; Title 5, Housing Regulations
The appropriate motion to adopt this Ordinance is:
“I move to adopt Ordinance 48-O-11, the provisional ordinance related to amendments
to Titles 4 and 5 of the Evanston City Code”.
This ordinance was introduced at the June 27, 2011 City Council meeting.
Funding Source:
n/a
Summary:
Introduction
The current City Code was last codified in 1979, and in our work on this project we
learned that the 1979 codification was primarily technical in nature. Thus, the Code has
been amended and revised on a piecemeal basis for as long as we can tell, going all
the way back to 1957. Recognizing the need for a modern revision became readily
apparent in 2009. To this end, the Law Department worked with all City departments to
perform a detailed evaluation and review. While the proposed revisions are broad and
comprehensive, certain sections of the Code, such as Title 6 – Zoning, and Liquor
Licensing, fall outside of the parameters of the proposed revisions, as those revisions
will be heavily substantive or require separate hearings.
The Code revision process and Council review of same is scheduled to occur in phases
up to the September 26, 2011 Council meeting. At the completion of the review stage,
Memorandum
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a subsequent ordinance adopting and re-codifying the entire Code will be presented.
Upon approval, our codifier will codify and reproduce the “Evanston City Code, 2011”
General Changes
Modernizing the Code included removing gender bias by using both masculine and
feminine terms. Repetitious and sometimes contradictory language was simplified by
rewording and eliminating duplicative provisions. Other stylistic and wording changes
were made to clarify text. Many amendments reflect changes in the names of
departments and position titles. Lastly, re-numbering certain Chapters and Sections
was necessary where we removed references to previously deleted/repealed Code
provisions. These non-substantive changes are obvious and will not be summarized in
further detail in this report.
Summary of Proposed Substantive Changes
Substantive changes are identified by page number for ease of reference.
Title 4
Chapter 2, which adopts and amends the International Building Code, was amended at
the direction of the Building Division and Fire Department to move all fire protection
provisions to Title 4, Chapter 5/4, which adopts and amends the International Fire
Prevention Code, to clarify their jurisdictional boundaries.
Chapters 3, 4, and 18 were vacant and reserved. This update deletes them entirely and
re-numbers the subsequent Chapters.
Chapter 5 (now re-numbered 4) was amended in conjunction with Title 4, Chapter 2, as
described above. The Fire Department also clarified certain provisions regarding exit
signs and sprinklers, including the required number, location, and pressure of water
main connections. Outdated schedules in the sprinkler section were removed. The Fire
Department also requested additional requirements regarding emergency radio signal
strength boosting, set forth in the new Section 5 of the Chapter (pp.27-29), to allow for
clear emergency communication throughout the City.
Chapter 8 is deleted in its entirety to abolish the Electrical Commission, which has not
met since 2005. The City’s Electrical Inspector indicated that the Commission’s primary
function used to be licensing of local electrical workers, which the City has not done
since at least 1998.
Chapter 10/8 was amended to outlaw the use of coal as fuel and the burning of refuse.
Chapters 12/10 was amended to remove amortization as the means for compensating
owners of removed commercial signs, as the Illinois Appellate Court ruled that the
practice violates the Eminent Domain Act (pp.82-83).
Chapter 15/12 was amended to clarify that the optional procedure for placarding or
publishing notice of a building found, by a judge or hearing officer, to suffer from
multiple violations of the Building and/or Property Maintenance Code (Section 4,
pp.103-105), is separate and distinct from the requirement to placard the building as
part of the legal notice served on the owner of a property that is alleged to be a
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“dangerous building” as defined in Chapter 15/12 (Section 5, p.105). Moreover,
Section 7 (p.106) was amended to allow the City to recover costs it incurs when
displacing residents of dangerous buildings.
Chapter 20/16 was amended to incorporate new statutory language relating to so-called
“super liens” that may be placed on some vacant properties under certain conditions. If
the City performs remedial work to clean, clear, secure, and/or enclose “abandoned
properties”, it may file a traditional lien for its costs, or a super lien that takes
precedence over any other encumbrance except a tax lien. This option cannot be used
frequently because to qualify an “abandoned property,” the City must be able to fully
document that it has tried to contact the owner(s) and been wholly unsuccessful, and
the only way to collect on a super lien is at a foreclosure sale – if the foreclosure sale is
averted, the City cannot collect. However, the changes to Sections 3 (p.162), 10
(p.169), and 14 (pp.172) provide us with this additional tool.
Title 5
Chapter 1, which adopts and amends the International Property Maintenance Code,
was amended to increase the fines for violations (p.4) because inspectors and property
owners alike stated that the current fine structure is insufficient to bring about
compliance. Section 3, part 302.3 (p.9) clarifies that the IPMC applies to ice and snow
on private property (ice and snow on sidewalks is regulated in Title 7, Public Ways).
Section 3, part 302.4 (p.10) was amended to remove the need for published notice
before the City cuts weeds and grass. Section 3, parts 304.7 (roofs, gutters, and sump
pumps, p.12), 305.4 (stairs, p.14), 403 (cooking facilities, p.17), 404 (overcrowding, food
storage p.17), 505 (water supply, p.18), 602 (heat, pp.18-19), 603.1.1 (air conditioning,
p.19), 802.1.1 (intercoms, p.22), were all amended at the request of the C&ED
Department in order to provide enforcement procedures that do not exist in the model
code and/or amend the model code to respond to enforcement difficulties.
Chapter 2 increases the fines for violations relating to lodging establishments, also
called rooming houses, adds a late fee penalty, and simplifies the license revocation
appeal process to make it more uniform with other such revocation hearings (pp.27-28).
Chapter 5, the Fair Housing Ordinance (pp.65-80), is amended to conform to Ordinance
47-O-10, which amended the scope of authority of the Human Relations Commission.
The Rules Committee recommended approval of 47-O-10 and the Council adopted it in
January of 2011.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachment:
Ordinance 48-O-11
Attached separately: Blackline copies of Titles 4 and 5, which are available at:
http://www.cityofevanston.org/government/agendas-minutes/agendas-minutes---city-council/index.php
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6/1/2011
48484848----OOOO----11111111
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Provisionally Adopting, Enacting, and Re-enacting New and Amended
Code Provisions to Titles 4 and 5 of the City of Evanston Code of
Ordinances; Providing for the Repeal of Certain Ordinances Not
Included Therein; Providing for the Manner of Amending Such Title;
and Providing When Such Title and this Ordinance Become Effective
WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a
home rule unit of government under the Illinois Constitution of 1970; and
WHEREAS, the City adopted an Evanston City Code in 1979 for the
purpose of carrying into effect and discharging all powers and duties conferred by law
upon the City and its officers, employees, and residents; and to promote the public
health, safety, and welfare of its residents; and
WHEREAS, the City Council finds and determines that the current City
Code needs to be significantly amended and updated to satisfy its purpose; and
WHEREAS, the City Council finds and determines that the purpose of the
City Code will be accomplished by provisionally adopting these 2011 amendments and
revisions; and
WHEREAS, these provisional approvals and enactments are intended to
be subject to a final City Council review and approval, and the City Council will adopt a
revision and codification of the entire City Code (excepting Title 6), later this year.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
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SECTION 1: That Title 4 and 5 of the Evanston City Code of 1979, as
amended, are hereby provisionally amended as set forth, respectively, in Exhibit A,
“Title 4 Amendments and Revisions”, and Exhibit B, “Title 5 Amendments and
Revisions”, attached hereto and incorporated herein by reference.
SECTION 2: All ordinances of a general and permanent nature enacted
on or before the date of this provisional adoption continue in full force and effect and are
not repealed or affected by this Council action.
SECTION 3: Additions or amendments to the Code when passed in such
form as to indicate the intent of the City Council to make the same a part of the Code
shall be deemed to be incorporated in the Code, so that reference to the Code includes
the additions and amendments.
SECTION 4: Section 2 hereof shall not be construed to revive any
ordinance or part thereof that has been adopted or repealed by a subsequent
ordinance.
SECTION 5: This Ordinance shall not become effective. It is a
provisional policy expression which is expressly subject to and conditioned upon final
review and recommendation by the City Council. Upon such final review and
recommendation by the City Council, the amendments and revisions in Section 1 hereof
shall be adopted via a subsequent and separate ordinance “Adopting the Evanston City
Code, 2011.”
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48-O-11
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Introduced:_________________, 2011
Provisionally
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
Title 4 Amendments and Revisions
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48-O-11
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EXHIBIT B
Title 5 Amendments and Revisions
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For Planning & Development Committee meeting of July 11, 2011 Item PD1
Home Based Business Regulations
For Discussion
To: Honorable Mayor and Members of the City Council
Members of the Planning and Development Committee
From: Steve Griffin, Director of Community & Economic Development
Dennis Marino, Manager, Planning & Zoning Division
Subject: Discussion of Potential Amendments to the Zoning Ordinance Regarding
Home Based Business Regulations
Date: June 29, 2011
Background
During the June 13th Planning and Development Committee meeting, the Committee
requested that staff generate additional information and discuss the regulation of home
based businesses with the Chamber of Commerce and City staff engaged with
enforcement issues related to home based businesses. The Committee requested that
staff report on its additional work during the July 11th Meeting. Materials from the June
13th packet are again enclosed as attachments.
Many home based businesses operate without creating any problems for the
neighborhood in which they are located. Many are self employed individuals who
operate from a phone, desk and computer using less than 5% of their dwellings and
provide professional consulting services and meet with clients outside the home. They
often do not have any special vehicles, materials, supplies, on site employees or clients
calling at the residence. However, there are certain types of home based businesses
that have caused problems some of which, such as auto mechanics, are not legally
allowed to be home based businesses in Evanston. Landscaping businesses and rug
cleaning businesses are two of the other types of businesses that have generated
complaints and enforcement action.
A recent press release (enclosed) from the U.S. Department of Commerce reported that
approximately half (51.6%) of businesses nationwide responding to a recent Commerce
Department survey for the 2007 Survey of Business Owners stated that the business
was based in the home. This includes 58.2% of women owned businesses and 56% of
minority owned businesses responding to the Commerce Department survey. The data
do not appear to be isolated for Evanston, but staff continues to check with the
Commerce Department to see if this is obtainable.
Memorandum
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Page 2
June 29, 2011
Staff has met with the Director of the Chamber of Commerce. The Chamber
encourages the creation of legal home based businesses, but expressed an
understanding of the need for appropriate regulations. Staff will participate in a
discussion later this month with the Chamber Committee on home based businesses.
We have also reviewed other cities’ home based business regulations and discussed
among relevant City staff past experiences with home based businesses (J. Murphy, M.
Travis, S. O’Sullivan, D. Argumedo, S. Griffin, N. Radzevich) with an emphasis on the
limited number of home based businesses that have been problematic. Staff has also
discussed with Alderman Holmes key concerns in her ward.
Potential Recommendations
The following possible recommendations could be considered.
(1) Establish a registry for home based businesses. This could include businesses
that are currently considered minor home occupations (using less than 15% of
the dwelling unit), in the existing regulations or it could be restricted to minor
home occupations that use more than 5% or 10% of their dwelling unit for
business purposes, thereby eliminating the need for self employed consultants
who use less space and have no external impact to be included in a registry. This
can be done on line or by paper form. There could be no charge for registering
nor would a permit be required unless the business was a major home
occupation under the existing ordinance.
(2) Maintain current standards and requirements within the Zoning Ordinance for
minor home occupations and major home occupations with the exceptions listed
in #3.
(3) Amend the Zoning Ordinance to address existing problems in the following
manner:
(a) Amend the Zoning Ordinance to state clearly that home based businesses
may not be established or operated in garages. The current ordinance
permits home based businesses in dwelling units only and therefore not
garages, but there should be a clearer statement of prohibition.
(b) Expand the prohibited list of home based businesses to include the
following business types where there have been complaints and
neighborhood impact problems: (1) commercial rug cleaning where
carpets are brought to a home to be cleaned or repaired and (2)
construction and landscaping businesses where equipment, supplies,
trucks or other materials are present on site. The Committee may want to
consider other additions to this list.
Recommended Action
Staff recommends that this discussion be continued until the September 12th P&D
Committee Meeting to allow more time for interaction with the Chamber of Commerce’s
home based business committee. Page 235 of 392
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For City Council meeting of July 11, 2011 Item H1
Business of the City by Motion: June 2011 Township Bills
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Evonda Thomas, Health Department Director
Subject: Township of Evanston June 2011 Bills
Date: June 29, 2011
Recommended Action:
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of June 2011
in the amount of $95,143.70.
Funding Source:
Township budget, see attached bills list.
Summary:
Township of Evanston monthly expenditures totaling $95,143.70 requires Township
Trustees approval.
Attachments:
GA Monthly Report
GA Medical Report
GAAS Client Information
Office Depot invoices (2)
Memorandum
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For City Council meeting of July 11, 2011 Item O1
Business of the City by Motion: Central Street Business Association Grant
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Planner
Subject: Approval for Assistance from the Evanston Great Merchants Grant
Program to the Central Street Business Association
Date: June 28, 2011
Recommended Action:
The Economic Development Committee and Staff recommend approval for a Great
Merchants Grant of $5,000 to the Central Street Business Association (CSBA) for
projects proposed in the attached application. This recommendation is conditional upon
submittal of three bids by CSBA for the proposed projects.
Funding Source:
Staff proposes using funds from the Economic Development Fund’s Business District
Improvement Fund (Account: 5300.65522). The 2011 Fiscal Year Budget allocated
$175,000 to this account; to date $71,630 has been expended from this account. An
additional $42,895 from this account has been approved by City Council for Façade
Improvement Program projects during this year.
Summary:
Central Street Business Association (CSBA) requested funds for two projects: website
redesign and redesign and printing of the CSBA brochures. Both projects are intended
to better showcase the Central Street businesses and events and activities hosted by
the business district. The brochure redesign will also reflect additional business
memberships. The proposed projects fall under the eligible activity of marketing and
campaigns as outlined in the application guidelines.
Although the application was found to be incomplete due to the fact that CSBA did not
seek multiple bids for proposed work, Staff recommends that the grant award be
approved, conditioned upon submittal of the three bids by CSBA for all proposed
projects. The submitted application and supporting documentation is attached
immediately following this memorandum.
Memorandum
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Page 2 of 2
Legislative History:
City Council approved the Great Merchant Grant Program at its May 9, 2011 meeting.
The Economic Development Committee recommended approval of this item for the
CSBA, conditional upon receipt of three bids for all proposed projects, to City Council at
its June 22, 2011 meeting.
Attachments:
• Application
• Membership List
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Name of Business Association:
Name of Point of Contact:
Application for Evanston's Great Merchants Grant
Applicant Information
Address:
Phone :
Email:
Business District
Describe the geographic area that your business district serves:
Y NDoes your group collect association dues for memberships?
What is the amount collected annually from members?
Please list other ways that businesses may attain membership (i.e. in-kind services for membership):
Attachment A: Attach a current list of your members.
Page 1
How many businesses are located in your business district:
Non-Association businesses:Members:
Central Street Business Association
Todd Ruppenthal, President
2601 Prairie Avenue, Evanston, IL 60201
847-425-3535 or 847-425-1100
todd@happyhuskybakery.com
The general geographic area of Central Street between Ridge and Gross Point Road
$6,500.00
At this point we have not had a request for alternate forms of seeking membership. But would entertain the
request should it come to our attention.
155 66
Page 315 of 392
How much money is your group requesting from the City of Evanston for the remaining
fiscal year (through December 31, 2011)?
Please provide a description of proposed programs, projects,
and activities for your association.Amount
Requested
Is this vendor
located in
Evanston?
Is this a "bulk"
purchase with
another
association?
Name of "bulk" items/projects/programs/activities Which organization/individual will be taking the lead
on this activity?
If you are "bulk" purchasing anything with another business association, please complete the table below:
Page 2
$5,000.00
Redesign of Central Street Business Association Website $2,000.00 Yes No
Redesign of Central Street Brochure to accommodate
change in membership.$400.00 No No
Reprinting of Central Street Brochure (7,000 Brochures)$2,600.00 No No
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If you checked "No" for vendor location in Evanston, please provide an explanation as to why you are not
proposing to use an Evanston vendor.
Attachment B: Include any additional description or materials for how funds will be utilized.
Past Neighborhood Business District Funding Awards
Please list sources of revenue for your association in the previous years.
Year Revenue from
Dues Description of Revenue from other sources Amount of Revenue
from other sources
2010
2009
2008
Y N If funds were awarded in 2010, were all funds spent?
If not, why were all funds not expended?
Provide a summary of how funds were used in the past fiscal year and direct measurable impacts
these funds had on business district activities.
Page 3
In respect to the printing of the Central Street Brochure, we did obtain bids from Evanston printers and they either did
not have the capability to do the printing requested or their price was in excess of 25% higher than the printer that we
decided to use. In respect to the Design work, Ms. McKinnon is a contact of a business association member and was
able to do the work for 50% less than other quotes.
$6,300.00
City Grant for Public Relations effort and Advertising
of Central Street Business Assoc. Events and
Sidewalk Sale & 4th of July Parade Sign Fees.
$12,850.00
$6,200.00 City Grant for printing and distribution of Central
Street Business Brochure and Sidewalk Sale Fees.$9,800.00
$6,500.00 City Grant for Streetscape Banners on Central Street
& Green Bay Road and Sidewalk Sale Fees.$11,200.00
The past fiscal year's grant was used for a Public Relations effort as well as local & outreach advertising of Central Street
Business Association (CSBA) Events. A poll of businesses who were involved in all CSBA events showed that overall
business in this cross-section of businesses for Sidewalk Sale was up an average of 18.2%, Fall Retail Therapy up an
average of 9.0%, and Holiday Open House was up 11.6% We also had businesses that mentioned that they had out of
area customers who mentioned the ABC 7 and NBC 5 spots that accompanied each of these events.
Page 317 of 392
Public Benefits
Will the programs or projects proposed this year help retain/expand existing
Evanston businesses? N Y
If yes, please specify which program/project and describe how it will help retain/expand existing businesses:
If yes, please specify which program/project and describe how it will help to attract businesses:
N YWill the programs or projects proposed this year include any attraction efforts to
bring new businesses to your district?
Describe project program outcomes not otherwise described above. Specifically, applicants should identify
the desired outcome associated with funding.
Describe deliverable and/or proposed criteria for monitoring outcomes to track the relative success of the
program (i.e. measurable increases in sales, total number of visitors to the district, etc.)
Page 4
If you have any questions regarding this application, please contact the Division of Economic
Development at (847) 448-8100 or economicdevelopment@cityofevanston.org.
The redesign of the Central Street Business Association website will be a central location for information on the
businesses located along Central Street as well as the Events that are sponsored by the Central Street Business
Association. This allows people within and outside Evanston to obtain information that helps them make their decision
to use a business on Central Street whether that be a professional services business, restaurant , or retail business. This
cornerstone of business information creates stability within the business district so that business may maintain their
business in this location and it also makes the business district attractive to businesses who may want to relocate to
Central Street. The Central Street Business brochure acts in much the same way.
When new businesses see that a business district is organized and has it's base promotional collateral (website &
business brochure) in place, they may feel more confident in the stability of Central Street and this is definitely
attractive to new businesses looking for a location. This also creates the impression of a vibrant, welcoming business
district to our customers.
The redesign of the base promotional pieces like the CSBA website and Business Brochure also provides incentive to
businesses to join the business association that have not been a member previously and in so doing increases the
finances available to pursue more events and promotions
The redesigned Central Street Business Association Website will include Metrics that will track those who visit the site
and if directed from another site where the web traffic is coming. The easy quantitative monitoring for the brochure is
in how many are given out or utilized much as a newspaper or magazine monitors its distribution.
Submit by Email Print Form
Page 318 of 392
Central Street Business Association
Membership List
Business Contact Address
Allegro Dance Boutique Victoria Lyman 2114 Central Street, Apt. A
Apelian Carpets George Apelian 2900 Central Street
Baird & Warner Real Estate 2926 Central Street
Bluestone John Enright 1932 Central Street
Chalk Boutique Carrie Kane 2611 Prairie Avenue
Chester & Chester
Barbara Button and Mary Beth
Shoemaker 2004 Central Street
Christian Science Reading
Room 1936 Central Street
Coiffeur Copenhagen Charles 2018 Central Street
Coldwell Banker Cornelia Steffes 2929 Central Street
Dame Couture Holly Greenhagen 1804 Central Street
Dancing Bear 1922 Central Street
Daniel K. Marinic Dental John Costantini 2611 Broadway Avenue
Dr. J. Nykaza DDS 2200 Central Street
Dr. Sharon Durfee Sharon Durfee 3000 Central Street
Duxler Tire Brian Moak and Julie Yusim 2620 Greenbay Road
Edward Jones Investment Bradley Verber 2740 Central Street
Etienne Design Center 1937 Central Street
Evanston Dental Spa Hanna 2805 Central Street
Evanston Public Library ‐ North
Branch 2026 Central Street
Evanston School of Ballet 1933 Central Street
First Bank & Trust ‐ Central
Street
Shirley Calder and Luis Viscarra
2925 Central Street
Flader Plumbing and Heating
Co.3004 Central Street
FoodStuffs Alissa 2106 Central Street
G.A. Tremain & Co.Martin A. Katz 1911 Central Street
Gavin Boutique Lauren Runzel 1939 Central Street
George Ritzlin Antique Maps &
Prints
George & Mary Ritzlin
1937 Central Street
Great Harvest Bread Co.2126 Central Street
Greenbay Trail Dentistry 2632 Greenbay Road
Hands on Therapy 1909 Central Street
Happy Husky Bakery Todd Ruppenthal 2601 Prairie Avenue
Harolds True Value Dan Cawley 2912 Central Street
Heaven Meets Earth Yoga Lisa 2746 Central Street
Illinois Allergy and Asthma
Specialists
Vivian Chou
Jacky's on Prairie 2454 Prairie Avenue
Jenny Nails 1919 Central Street
Karlson Kitchens Dave Karlson 1815 Central Street
Koenig & Strey Real Living 2110 Central Street
Lets Tailgate, Inc 1807 Central Street
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Central Street Business Association
Membership List
Linz & Vail Coffee Susan Dejanovic 2012 Central Street
Lois & Company Lois Combs 2914 Central Street
Maya Papaya & Tony
Macarony
Simone Oettinger
1917 Central Street
Mayday Auto Service 1825 Central Street
MilleFiori
Tracy Rosenquist & Charlie
Mullenix 1943 Central Street
Mitchell Museum of the
American Indian 3001 Central Street
Montoya Fiber Studio Cathy Montoya 2566 Prairie Avenue
Morgante‐Wilson Architects
Jennifer Rosen
2834 Central Street
North Shore Eye Center, Inc. Jesse Melchor 2914 Central Street
Notice Boutique
Paper Source Courtney Market 2100 Central Street
Perennials Patty O'Neil 2022 Central Street
Pinto Thai Kitchen 1931 Central Street
Prairie Joe's Diner Ayden & Diane Dincer 1921 Central Street
R.C. Danon Gallery, Inc Robert Danon 1814 Central Street
Roman Insurance Agency, Inc.
John Roman
1800 Central Street
Schermerhorn & Co.Jim Schermerhorn 2737 Central Street
SPEX Peggy Kick 2000 Central Street
Swantiques at East of the
Tracks 1810 Central Street
Symphony Café Emily Fioramonti 1945 Central Street
Tag's Bakery Gretchen Vetter 2010 Central Street
The Spice House
Tom & Patty Erd and Alex
Wilkins 1941 Central Street
The UPS Store ‐ Central Street
Cathie Barnett
2906 Central Street
Treat Nail Lounge 2118 Central Street
Trio Salon Jada 1913 Central Street
Urban Totem Antiques Pam Matiosian 1937 Central Street
Walsh Natural Health
Lynn Bednar and Collin
Woitennek 2116 1/2 Central Street
Weichert Realtors Julie Goncoe 2006 Central Street
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For City Council meeting of July 11, 2011 Item O2
Business of the City by Motion: Chicago-Dempster Business Association Grant
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Planner
Subject: Approval for Assistance from the Evanston Great Merchants Grant
Program to the Chicago-Dempster Business Association
Date: June 28, 2011
Recommended Action:
The Economic Development Committee and Staff recommend approval for a Great
Merchants Grant of $5,000 to the Chicago-Dempster Merchant Association (CDMA) for
the project proposed in the attached application. This recommendation is conditional
upon submittal of three bids by CDMA for the brochure development and lighting
installation.
Funding Source:
Staff proposes using funds from the Economic Development Fund’s Business District
Improvement Fund (Account: 5300.65522). The 2011 Fiscal Year Budget allocated
$175,000 to this account; to date $71,630 has been expended from this account. An
additional $42,895 from this account has been approved by City Council for Façade
Improvement Program projects during this year.
Summary:
The CDMA requested funding for the following activities: 1) Advertising support for the
Evanston Sidewalk Sale (July 22 – 24); 2) Cooperative advertising with other districts
and Chicago North Shore Convention and Visitors Bureau (CNSCVB); 3) Support for
business district brochure development and printing; 4) Installation of lighting and
snowflake decorations. These projects fall under the categories of marketing strategies
and campaigns, and improved lighting, both eligible activities as outlined in the
application guidelines.
Although the application was found to be incomplete due to the fact that CDMA did not
provide multiple bids for the two of the proposed projects, Staff recommends that the
grant award be approved, conditional on submittal of three bids by CDMA for the
Memorandum
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Page 2 of 2
brochure development and lighting installation projects. The submitted application and
supporting documentation are attached immediately following this memorandum.
Legislative History:
The Great Merchant Grant Program was approved by City Council at its May 9, 2011
meeting. The Economic Development Committee recommended approval of this item,
conditional upon receipt of three bids for the brochure development and lighting, to City
Council at its June 22, 2011 meeting.
Attachments:
• Application
• Membership List
Page 322 of 392
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How much money is your group requesting from the City of Evanston for the
remaining fiscal year (through December 31, 2011)?
Please provide a description of proposed programs,
projects, and activities for your association.Amount
Requested
Is this
vendor
located in
Evanston?
Is this a "bulk"
purchase with
another
association?
Name of "bulk" items/projects/programs/activities Which organization/individual will be taking the
lead on this activity?
If you are "bulk" purchasing anything with another business association, please complete the
table below:
Page 2
$5,000.00
Joint (with Downtown Evanston) promotion of the Annual
Super Summer Sidewalk Sale $1,000.00 Yes Yes
Cooperative advertising with other districts and CNSCVB as
discussed at meeting on May 18 $1,000.00 Yes
Reproduce neighborhood brochure - unable to do so in
2010 due to website update $750.00 Yes No
Holiday decoration program includes lighting at least six
trees, installing snowflakes (8) owned by association, and
smaller ambiance items TBD.
$2,250.00
Joint promotion of the Summer Sidewalk Sale Downtown Evanston
Co-op advertising with other districts and CNSCVB TBD as program evolves
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If you checked "No" for vendor location in Evanston, please provide an explanation as to why you are
not proposing to use an Evanston vendor.
Attachment B: Include any additional description or materials for how funds will be utilized.
Past Neighborhood Business District Funding Awards
Please list sources of revenue for your association in the previous years.
Year Revenue from
Dues Description of Revenue from other sources Amount of Revenue
from other sources
2010
2009
2008
Y N
If funds were awarded in 2010, were all funds spent?
If not, why were all funds not expended?
Provide a summary of how funds were used in the past fiscal year and direct measurable impacts
these funds had on business district activities.
Page 3
$2,800.00 $9000.00 from city program $0.00
$2,400.00 Staff response: No answer provided.$0.00
$2,600.00 Staff response: No answer provided.$0.00
$3000 - website reconstruction and maintenance
$2000 - co-promotion of Sidewalk Sale with Downtown Evanston
$3000 - flower pots maintained in 2010/2011
$950 - holiday decoration program (2010)
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Public Benefits
Will the programs or projects proposed this year help retain/expand existing
Evanston businesses? N Y
If yes, please specify which program/project and describe how it will help retain/expand existing
businesses:
If yes, please specify which program/project and describe how it will help to attract businesses:
N YWill the programs or projects proposed this year include any attraction efforts
to bring new businesses to your district?
Describe project program outcomes not otherwise described above. Specifically, applicants should
identify the desired outcome associated with funding.
Describe deliverable and/or proposed criteria for monitoring outcomes to track the relative success
of the program (i.e. measurable increases in sales, total number of visitors to the district, etc.)
Page 4
If you have any questions regarding this application, please contact the Division of Economic
Development at (847) 448-8100 or economicdevelopment@cityofevanston.org.
Most items are designed to market the area or to provide ambiance items (flowers, decoration)
which contribute to area vitality, thus businesses will thrive, stay, and/or seek to locate here.
Staff response: No answer provided.
Our goal is a healthy, stable business environment that contributes to overall Evanston success
with tax dollars and attitude.
The requested data is very hard to obtain. If the area looks vital and business owners seem happy,
we are successful!
Submit by Email Print Form
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Chicago‐Dempster Merchants Association Membership List
Business Address
2nd Hand Tunes 800 Dempster Street
Another Time, Another
Place Antiques 1243 Chicago Avenue
Back to Basics Chiropractic
Health Center 1318 Chicago Avenue
Bagel Art 615 Dempster Street
Bank of America 1336 Chicago Avenue
Blind Faith Café 525 Dempster Street
Catalpa Gallery 1231 Chicago Avenue
Christopher Duquet Fine
Jewelry 1224 Chicago Avenue
Cottage Jewelry 530 Dempster Street
Dozika 601 Dempster Street
Folkworks Gallery 1310‐1/2 Chicago Avenue
Four Finches 1320 Sherman Avenue
Frame Warehouse 606 Dempster Street
Hand Me Downs 614 Dempster Street
HomeMade Pizza
Company 1301 Chicago Avenue
Jewel Foods 1128 Chicago Avenue
Ken's Cleaners 827 Dempster Street
Lollie 1312 Chicago Avenue
Minasian Oriental Rugs 1244 Chicago Avenue
Murphy's Fit 1312 Dempster Street
Orrington Realty 1326 Chicago Avenue
Red 7 Salon 816 Dempster Street
S.P.A.C.E.1245 Chicago Avenue
School of Rock Evanston 1311 Sherman Place
Secret Treasures 605 Dempster Street
Shaker Traditions 613 Dempster Street
Soapie's Cleaners 516 Dempster Street
Spex Optical Shop 522 Dempster Street
Starbucks Coffee 528 Dempster Street
Superior Exteriors, Inc. 1304 Sherman Avenue
The Copy Room 815 Dempster Street
The Pony Shop 1224 Chicago Avenue
Union Pizza 1245 Chicago Avenue
Whole Foods Market 1111 Chicago Avenue
Zen Buddhist Temple of
Chicago 608 Dempster Street
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For City Council meeting of July 11, 2011 Item O3
Business of the City by Motion: Dr. Hill Business Association Grant
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Planner
Subject: Approval for Assistance from the Evanston Great Merchants Grant
Program to the Dr. Hill Business Association
Date: June 28, 2011
Recommended Action:
The Economic Development Committee and Staff recommend approval for a Great
Merchants Grant of $5,000 to the Dr. Hill Business Association for the projects
proposed in the attached application. This recommendation is conditional upon
submittal of three bids by Dr. Hill Business Association for the marketing and stationery
projects.
Funding Source:
Staff proposes using funds from the Economic Development Fund’s Business District
Improvement Fund (Account: 5300.65522). The 2011 Fiscal Year Budget allocated
$175,000 to this account; to date $71,630 has been expended from this account. An
additional $42,895 from this account has been approved by City Council for Façade
Improvement Program projects during this year.
Summary:
The Dr. Hill Business Association requested funding for the three projects: 1) Installation
of three new planters in the business district as well as funding to cover the cost of
planting material for the new planters; 2) Support for enhancing and maintaining the
“Generations” sculpture; and 3) Rebranding of “Dr. Hill Association” to “Hill Arts District
Business Association,” which requires incorporation, a bank account, and stationary and
marketing materials. These projects fall under the categories of marketing and
campaigns, and landscape improvements, both eligible activities as outlined in the
application guidelines. It is notable that the Dr. Hill Business Association decided to
work with the Howard Street Business Association to purchase planters from the same
vendor as a means to try to engage in better pricing for a group order.
Memorandum
Page 328 of 392
Page 2 of 2
Staff has found the submitted application to be incomplete per the program guidelines
stipulating the requirement of three bids for funding requests. While the new planters
and the ongoing maintenance of the sculpture (lights, paint, plantings) are considered
sole source purchases, and as such EDC waived the three bid requirement for these
projects, the marketing and stationery projects should be bid out to help ensure
competitive pricing of those tasks. Staff recommends that the grant award be approved,
conditional on submittal of three bids by Dr. Hill Business Association for the marketing
and stationery projects. The submitted application and supporting documentation is
attached immediately following this memorandum.
Legislative History:
The Great Merchant Grant Program was approved by City Council at its May 9, 2011
meeting. The Economic Development Committee recommended approval of this item,
conditional upon receipt of three bids for the marketing and stationery projects, to City
Council at its June 22, 2011 meeting.
Attachments:
• Application
• Membership List
• Bid for landscaping improvement
Page 329 of 392
Page 330 of 392
How much money is your group requesting from the City of Evanston for the
remaining fiscal year (through December 31, 2011)?
Please provide a description of proposed programs,
projects, and activities for your association.Amount
Requested
Is this
vendor
located in
Evanston?
Is this a "bulk"
purchase with
another
association?
Name of "bulk" items/projects/programs/activities Which organization/individual will be taking the
lead on this activity?
If you are "bulk" purchasing anything with another business association, please complete the
table below:
Page 2
$5,000.00
Maintain and enhance Dr. Hill Memorial Sculpture Garden;
paint sculpture and maintain landscape $1,500.00 Yes No
Purchase and install three 35" x 30" landscape containers to
include summer and winter plantings $2,400.00 No Yes
Administrative production and printing cost to rebrand "Dr.
Hill Business Association" into "Hill Arts District Business
Association" -- includes incorporation, new operating
account, stationary and marketing materials
$1,100.00 Yes No
Landscape containers and seasonal plantings Hill Arts District - John Leineweber
Howard Street - Ann Rainey
Page 331 of 392
If you checked "No" for vendor location in Evanston, please provide an explanation as to why you are
not proposing to use an Evanston vendor.
Attachment B: Include any additional description or materials for how funds will be utilized.
Past Neighborhood Business District Funding Awards
Please list sources of revenue for your association in the previous years.
Year Revenue from
Dues Description of Revenue from other sources Amount of Revenue
from other sources
2010
2009
2008
Y N
If funds were awarded in 2010, were all funds spent?
If not, why were all funds not expended?
Provide a summary of how funds were used in the past fiscal year and direct measurable impacts
these funds had on business district activities.
Page 3
Comparable product, services and pricing not available from an Evanston vendor.
$0.00
City of Evanston Economic Development
Neighborhood Business District Improvement
Program
$1,000.00
$0.00 N/A $0.00
$0.00
City of Evanston Economic Development
Neighborhood Business District Improvement
Program
$15,000.00
- On going maintenance and enhancement of Dr. Hill Memorial Garden and Sculpture
- Purchase and installation of five 35" x 30" landscape containers including seasonal plantings for
summer and winter 2011
Page 332 of 392
Public Benefits
Will the programs or projects proposed this year help retain/expand existing
Evanston businesses? N Y
If yes, please specify which program/project and describe how it will help retain/expand existing
businesses:
If yes, please specify which program/project and describe how it will help to attract businesses:
N YWill the programs or projects proposed this year include any attraction efforts
to bring new businesses to your district?
Describe project program outcomes not otherwise described above. Specifically, applicants should
identify the desired outcome associated with funding.
Describe deliverable and/or proposed criteria for monitoring outcomes to track the relative success
of the program (i.e. measurable increases in sales, total number of visitors to the district, etc.)
Page 4
If you have any questions regarding this application, please contact the Division of Economic
Development at (847) 448-8100 or economicdevelopment@cityofevanston.org.
Part of this year's funding will include "rebranding" this business district and a membership drvie
with these new marketing materials. The balance of funding maintains and enhances the district's
singular identity.
The "rebranding" and marketing efforts will seek to attract new businesses to the "arts district"
while street scape enhancements will be attractive and "eye catching."
The rebranding and marketing will reenergize the existing businesses and encourage the
reactivation of outreach programs such as "West Side Story" during Arts Week and the
neighborhood clean up and barbecue during the summer.
The obvious would be an increase in membership and paid dues to fund outreach programs which
would also serve to increase the number of visitors to the district. The less obvious may be the
decrease in vacancies throughout the district with the possibility of more consumer services on
Simpson Street.
Submit by Email Print Form
Page 333 of 392
Hill Arts District
Membership List
Business Owner Address
Phil's Inc.Mike 2204 Ashland
Spex Soft Cloth Jesse Roman 2212 Green Bay
Peggie Robinson Designs Peggie Robinson 1601 Payne
Now We're Cookin Nell Funk 1601 Payne
Capwell Partners Bob Aiken 2142 Ashland
Herschenson Design Mike Herschenson 2144 Ashland
Jeremy Lawson Photography Jeremy Lawson 2144 Ashland
Project Kesher Karyn Gershon 2144 Ashland
Michael Wise Photography Michael Wise 2144 Ashland
North Star HVAC Jerry Stein 2200 Green Bay
Superior Ambulance David Hill 2200 Ashland
Kelvan Co.Paul Boynton 2150 Ashland
I Do Films Matt Buckman 2153 Ashland
Avery House Stevie Avery 2153 Ashland
LJ Consulting Lander Brown 2153 Ashland
MSI Monique 2153 Ashland
American Vintage Home Heating
Martha Rushman Gallery Martha Rushman 2025 Ashland
Schumann & Co.Patti Schumann 2153 Ashland
Rex's Place Kathy Lichtenstein 1615 Ashland
Brella Productions Mark or Bernadette 1601 Simpson Street
New World Pastries Teri Foster 1601 Simpson Street
Kelley Management Consulting Patrick Kelley
Kindred Spirits
Adas/Spatz Properties Andy Spatz Stamp Factory
Simon Group 1620 Payne
Kipnis Architects Nate Kipnis
Robinson Rentals Lynn Phillips
Time and Mary Rosinski
Simpston Street Grill Chu Chan 1623 Simpson Street
William J. Grant Studio Bill Grant 1611 Simpson Street
Page 334 of 392
Renaissance
Realty & Construction, Unc..
P.O. Box 6094
Evanston IL 60204-6094
847-475-5120
Fax: 847-475-5102
www.evanstonlofts.com PROPOSAL
June 1,2011
Dr. Hill Community Association
P.O. Box 6094
Evanston, IL 60204-6094
Dr. Hill Memorial Garden & Sculpture
Summer-Fall 2011
Maintenance
We propose to provide the following services:
• Maintain the garden landscape, including plant trimming, weed control and
regular watering through the fall of 2011
• Replace the burnt out bulbs and maintain landscape lighting for sculpture
• Scrape and paint sculpture with special exterior metal paint.
Labor & Materials $ 1,500
Design, development and construction ^^f ^^ Distinguished loft properties
Page 335 of 392
Landscape
Management
www iandscapecoireeptsocoin
June 08, 2011 2011 CONTRACT PROPOSAL
Contract No. - 6644
DR. HILL BUSINESS DISTRICT
This is an agreement between Landscape Concepts Management, 3200 S. Kolin Ave., Chicago,
IL 60623, and Dr. Hill Business District ("Client"), Attn: John Leineweber, P.O Box 6094,
Evanston, IL 60204.
PLANTERS/FLOWER POTS
Furnish (3) 35" Brunelo Containers in Cavier Black, this includes shipping and handling taxes,
delivery, drainage stone, landscape fabric and premium potting mix for each container.
Total $ 1,080.00
SUMMER COLOR
Install Summer Color in 3-35" Brunelo Containers.
Total $ 780.00
WINTER COLOR
Install Winter Color in 3-35" Brunelo Containers.
Total $ 540.00
2011 CONTRACT SUMMARY
INCLUDED SERVICES OCCURS
PLANTERS/FLOWER POTS 1
SUMMER COLOR 1
WINTER COLOR 1
TOTAL:
COST EACH EXT COST
$1,080.00 $1,080.00
$780.00 $780.00
$540.00 $540.00
$2,400.00
TOTAL COST
$1,080.00
$780.00
$540.00
$2,400.00
BILLING SCHEDULE
MONTHLY BILLING SCHEDULE
JUNE 2011
SERVICE COST
$1,860.00
TOTAL COST
$1,860.00
Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 Page 1 of 2
Page 336 of 392
Contract No. - 6644 DR. HILL BUSINESS DISTRICT June 08, 2011
NOVEMBER 2011 $540.00 $540.00
TOTAL: ~ $2,400.00 $2,400.00
General: All services to be performed by trained, properly supervised personnel in accordance with
accepted horticultural practices. Materials shall be applied at manufacturers recommended rates. The
environmental impact of alternate products shall determine which is used. Sufficient personnel and
equipment shall be provided to complete all operations in a timely fashion. Clean up (policing) of entire site
to remove miscellaneous accumulated debris, branches, leaves, etc. Policing of the grounds will be part of
every visit by a maintenance crew. Certificates of insurance will be provided upon request. We carry
Worker's Compensation and Occupational Disease Insurance, General Liability Insurance and Auto
Liability Insurance. All water shall be provided by the owner with adequate silcox and/or hydrants provided.
LCM will assume the responsibility for contacting the local utility location services for underground line
locations. We cannot, however, be held responsible for any sub-surface lines which are not normally
located and may not be buried to specification (at least 6"). These would include, but are not limited to,
invisible dog fences, cable TV, security lines, irrigation or lighting systems, gas barbecue lines, and pool
equipment lines.
Payment Schedule: Invoices shall be submitted by LCM identifying each service performed and any
additional authorized expenses on a monthly basis, and terms shall be net fifteen (15) days. Billing periods
will be monthly, at the beginning of each month in which the service is performed. Balances unpaid after
thirty (30) days from date of invoice are subject to a late payment charge of 1.5% per month. Customer
shall pay LCM's reasonable attorneys fees, expenses and costs incurred in collection of any outstanding
invoices or enforcing any of the provisions of this Agreement, regardless of whether a legal action is
initiated. Jurisdiction for any issue litigated under this contract shall be in Lake County, Illinois.
Initials
Thirty Day Cancellation: The contract may be terminated by either party, with or without cause, upon
thirty (30) days prior written notice to the other party.
Acceptance: Acceptance of this contract constitutes a full review and approval of the attached
specification sheets by the site ownership or its designated agent.
Disclaimer: LCM will not be responsible for delays due to circumstance beyond our control. This includes
strikes, labor disputes, fire, changes ordered in the work, unavoidable casualties, or acts of God.
This proposal supersedes any previous proposals. Unless specifically agreed to by Dr. Hill
Business District, the terms, including prices, contained in this proposal are subject to
renegotiation after two (2) weeks from the submitted date of proposal. After 14-days, you must
contact LCM. If acceptable, please initial the payment schedule, and sign below.
By By
Thomas P Houlihan 002286
Date June 08,2011 Date
LANDSCAPE CONCEPTS
MANAGEMENT
Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 Page 2 of 2
Page 337 of 392
For City Council meeting of July 11, 2011 Item O4
Business of the City by Motion: Main Street Merchants Association Grant
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Planner
Subject: Approval for Assistance from the Evanston Great Merchants Grant
Program to the Main Street Merchants Association
Date: June 28, 2011
Recommended Action:
The Economic Development Committee and Staff recommend approval for a Great
Merchants Grant of $5,000 to the Main Street Merchants Association (MSMA) for the
project proposed in the attached application.
Funding Source:
Staff proposes using funds from the Economic Development Fund’s Business District
Improvement Fund (Account: 5300.65522). The 2011 Fiscal Year Budget allocated
$175,000 to this account; to date $71,630 has been expended from this account. An
additional $42,895 from this account has been approved by City Council for Façade
Improvement Program projects during this year.
Summary:
The MSMA has requested funds to support the redesign and printing of the light pole
banners. The current banners are six years old and the redesign will align with their
marketing campaign, further strengthening the branding of this merchants district.
These projects fall under the category of marketing strategies and campaigns, and
signage, both eligible activities as outlined in the application guidelines.
Staff has found the submitted application to be complete per the requirements of the
program. The submitted application and supporting documentation, including the
required bids, are attached immediately following this memorandum.
Legislative History:
The Great Merchant Grant Program was approved by City Council at its May 9, 2011
meeting. The Economic Development Committee recommended approval of this item
to City Council at its June 22, 2011 meeting.
Memorandum
Page 338 of 392
Page 2 of 2
Attachments:
• Application
• Membership List
• Bids for redesign and printing of banners
Page 339 of 392
Page 340 of 392
How much money is your group requesting from the City of Evanston for the
remaining fiscal year (through December 31, 2011)?
Please provide a description of proposed programs,
projects, and activities for your association.Amount
Requested
Is this
vendor
located in
Evanston?
Is this a "bulk"
purchase with
another
association?
Name of "bulk" items/projects/programs/activities Which organization/individual will be taking the
lead on this activity?
If you are "bulk" purchasing anything with another business association, please complete the
table below:
Page 2
$5,000.00
New light pole banner design $800.00 Yes No
Banner Printing (50 total)$4,200.00 Yes No
Page 341 of 392
If you checked "No" for vendor location in Evanston, please provide an explanation as to why you are
not proposing to use an Evanston vendor.
Attachment B: Include any additional description or materials for how funds will be utilized.
Past Neighborhood Business District Funding Awards
Please list sources of revenue for your association in the previous years.
Year Revenue from
Dues Description of Revenue from other sources Amount of Revenue
from other sources
2010
2009
2008
Y N
If funds were awarded in 2010, were all funds spent?
If not, why were all funds not expended?
Provide a summary of how funds were used in the past fiscal year and direct measurable impacts
these funds had on business district activities.
Page 3
Comparable product, services and pricing not available from an Evanston vendor.
$2,640.00 City grant for Merchant Districts $9,000.00
$3,085.00 We cut dues in half to accommodate economic
downturn.
$0.00
$4,600.00 Staff response: No answer provided.$0.00
Funds were used to produce the 2010 and 2011 coupon book for the Main Street Merchants
Association. 6,000 copies in 2010 and 10,000 in 2011. Distributed door to door, in-store and at the
Custer Street Fair.
Page 342 of 392
Public Benefits
Will the programs or projects proposed this year help retain/expand existing
Evanston businesses? N Y
If yes, please specify which program/project and describe how it will help retain/expand existing
businesses:
If yes, please specify which program/project and describe how it will help to attract businesses:
N YWill the programs or projects proposed this year include any attraction efforts
to bring new businesses to your district?
Describe project program outcomes not otherwise described above. Specifically, applicants should
identify the desired outcome associated with funding.
Describe deliverable and/or proposed criteria for monitoring outcomes to track the relative success
of the program (i.e. measurable increases in sales, total number of visitors to the district, etc.)
Page 4
If you have any questions regarding this application, please contact the Division of Economic
Development at (847) 448-8100 or economicdevelopment@cityofevanston.org.
Our current district light pole banners are 6 years old and need to be refreshed. The new design
will be tied to our marketing campaign.
Pole banners define "place" and are a piece of the total marketing package, as such it is hard to
determine if a pole banner itself increases sales or visitors.
Submit by Email Print Form
Page 343 of 392
Main Street Merchants Association
Membership List
Business Name Contact Address
Eureka Antiques Bindy Bitterman 705 Washington Street
Evanston Festival Theatre John Szostek 600 Main Street
The Human Process Peter Norman 600 Main Street
Ten Thousand Villages Doug Horst 719 Main Street
Center for Independent
Futures Brian Kim or Jane Doyle 600 Main Street
Chicago‐Main Newsstand Eric Ismond 860 Chicago Avenue
Charter One Bank Raquel Henriquez 525 Main Street
Vogue Fabrics Aaron Sussman 718 Main Street
Good's of Evanston Shaun Chinsky 714 Main Street
As You Like It Pat Murray 825 Chicago Avenue, Ste. B
Virag Jewelers Peter Virag 703 Main Street
Thai Bodywork Chuck Duff 537 Custer Avenue
Chicago Rare Book Center Pat Martinak 703 Washington Street
Evanston Jazzercize Lauren Heist
Rebecca Mueller, Psy.D Rebecca Mueller 719 Main Street
Collaborative Therapy Susan Alterman 719 Main Street
Zen Shiatsu Chicago, LTD 825 A Chicago Avenue
Hip Circle Studio Malik Turley 709 Washington Street
Healthy Green Goods Marny Turvill 702 Main Street
Reba Early Learning Center Marsha Ettema 740 Custer Avenue
Piron Belgian Chocolatier Robert Piron 509 Main Street
Whole Foods Market 1111 Chicago Avenue
Page 344 of 392
Page 345 of 392
Page 346 of 392
Page 347 of 392
Page 348 of 392
For City Council meeting of July 11, 2011 Item O5
Business of the City by Motion: WestEnd Business Association Grant
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Planner
Subject: Approval for Assistance from the Evanston Great Merchants Grant
Program to the WestEnd Business Association
Date: June 28, 2011
Recommended Action:
The Economic Development Committee and Staff recommend approval for a Great
Merchants Grant of $5,000 to the Evanston WestEnd Business Association (EWEBA)
for the project proposed in the attached application.
Funding Source:
Staff proposes using funds from the Economic Development Fund’s Business District
Improvement Fund (Account: 5300.65522). The 2011 Fiscal Year Budget allocated
$175,000 to this account; to date $71,630 has been expended from this account. An
additional $42,895 from this account has been approved by City Council for Façade
Improvement Program projects during this year.
Summary:
The EWEBA requested funding to print banners for the business district to help identify
the area as a unified business community. Over the past year, the EWEBA has worked
with the City of Evanston to initiate this project and has already designed the banner
with assistance from Staff. This project falls under the signage category included in the
eligible activities.
Staff has found the submitted application to be complete per the requirements of the
program. The submitted application and supporting documentation are attached
immediately following this memorandum.
Legislative History:
The Great Merchant Grant Program was approved by City Council at its May 9, 2011
meeting. The Economic Development Committee recommended approval of this grant
application to City Council at its June 22, 2011 meeting.
Memorandum
Page 349 of 392
Page 2 of 2
Attachments:
• Application
• Membership List
• Bids for printing and installation of banners
• Design for the WestEnd banners
Page 350 of 392
Page 351 of 392
How much money is your group requesting from the City of Evanston for the
remaining fiscal year (through December 31, 2011)?
Please provide a description of proposed programs,
projects, and activities for your association.Amount
Requested
Is this
vendor
located in
Evanston?
Is this a "bulk"
purchase with
another
association?
Name of "bulk" items/projects/programs/activities Which organization/individual will be taking the
lead on this activity?
If you are "bulk" purchasing anything with another business association, please complete the
table below:
Page 2
$6,636.44
Banners for our light posts $6,636.44 No No
Page 352 of 392
If you checked "No" for vendor location in Evanston, please provide an explanation as to why you are
not proposing to use an Evanston vendor.
Attachment B: Include any additional description or materials for how funds will be utilized.
Past Neighborhood Business District Funding Awards
Please list sources of revenue for your association in the previous years.
Year Revenue from
Dues Description of Revenue from other sources Amount of Revenue
from other sources
2010
2009
2008
Y N
If funds were awarded in 2010, were all funds spent?
If not, why were all funds not expended?
Provide a summary of how funds were used in the past fiscal year and direct measurable impacts
these funds had on business district activities.
Page 3
Staff response: No answer provided.
$0.00 No funds have been received.
$0.00 No funds have been received.
$0.00 No funds have been received.
No funds have ever been received.
Staff response: No answer provided.
Page 353 of 392
Public Benefits
Will the programs or projects proposed this year help retain/expand existing
Evanston businesses? N Y
If yes, please specify which program/project and describe how it will help retain/expand existing
businesses:
If yes, please specify which program/project and describe how it will help to attract businesses:
N YWill the programs or projects proposed this year include any attraction efforts
to bring new businesses to your district?
Describe project program outcomes not otherwise described above. Specifically, applicants should
identify the desired outcome associated with funding.
Describe deliverable and/or proposed criteria for monitoring outcomes to track the relative success
of the program (i.e. measurable increases in sales, total number of visitors to the district, etc.)
Page 4
If you have any questions regarding this application, please contact the Division of Economic
Development at (847) 448-8100 or economicdevelopment@cityofevanston.org.
Yes, it will help identify our area and help customers or vendors locate our businesses. We have
spent the last year with the city planning on ways to identify this area. We had a program ready to
go and it was delayed. The pole banners would compliment our long range plans.
It will help identify our area and let other businesses know that we are a united community. It will
help the area look safe and clean and a nice place for anyone to do business.
It will help other programs get started and continue as we see that things are getting done. Some
of the businesses that are not participating in our monthly meetings may take notice and want to
get involved to see how they can help. It's basically a starting point to an area that has never really
had an identity to the rest of Evanston or even to the local businesses.
We can see how much more gets done in this area. How many more business owners get involved
with the association. How many businesses clean up their own business fronts and landscaping to
keep up with the image we are trying to portray.
Submit by Email Print Form
Page 354 of 392
WestEnd Business District
Membership List
Business Name Contact Street
Addison Steel Business Owner 2225 Main
Ades/Spatz Realty Andy Spatz 1216 Main
Allegra Print &
Imaging Kyle Kurz 1255 Hartrey
Auto Barn Motors Richard Fisher 1012 Chicago Ave
BenVenuti & Stein Geno Benvenuto 2001 Greenleaf
Bernard Foods
Steve Bernard
and Mary Kay
Nolan 1125 Hartrey
CENiehoff
George Buhrfeind
and Noel Nieues 2021 Lee
Charley's
Transmission Business Owner 1905 Greenleaf
Collins Brothers Shamus Hanlon 2113 Greenleaf
D.F. Goldsmith Business Owner 909 Pitner
Dempster Auto
Rebuilders Dick Peach 2001 Dempster
Devontry Workshop Josep Birgmann 920 Pitner
District 65 Building &
Grounds Facility 1500 McDaniel
Energy Recovery
Technologies Ron Fleckman 1657 Church
Evanston Auto Glass Business Owner 1108 Dodge
Evanston Community
Media Center
Steve
Bartelbaugh and
Steve Klinkert 1285 Hartrey
Evanston ReBuilding
Warehouse Lou Dickson 1818 Dempster
Foreign & Domestic
Auto Body Business Owner 1917 Greenleaf
Frame One John Bernin 2100 Greenwood
Gregory Lisinski Gregory Lisinski 2100 Greenleaf
Have Dreams ‐
Finding Autistic
Voices Dana Fenceroy Dempster
Heffernan Painting
Services Shawn Heffernan 2100 Greenleaf
Page 355 of 392
WestEnd Business District
Membership List
Inclusion Solutions
Patrick Hughes,
Jr.2000 Greenleaf, Suite 3
IRMCO
Jennifer Kalas
and W. Jeff
Jeffrey 2117 Greenleaf
Kinder Care Learning
Center Business Owner 2014 Dempster
Lake Line Delivery &
Self Storage Business Owner 2100 Greenleaf
Lark Management Reed Beidler 1235 Hartrey
LSL Industries Ash Luthra 5535 N. Wolcott
Marble & Granite
Supply of Illinois Maria Sederquist 1225 Hartrey
Miracle Method:
Surface Restoration Business Owner 2000 Greenleaf, Suite 2
Music Institute of
Chicago Amber Bond 2008 Dempster
Nature's Perspective
Rick Prinz and
Paul Klitzke 2000 Greenleaf
On Track Fulfillment,
Inc.Pamela Johnson 1285 Hartrey
Patrick Kamara Pastor Kamara 1275 Hartrey
Photography by Mike
Canale Mike Canale 2008 Dempster
Pneufast Ed Chester 2200 Greenleaf
Rimland Services NFP Carolyn Zak 1265 Hartrey
Rolf's Auto Care Iris 2015 Dempster
Spartech Plastics David Passarelli 2020 Greenwood
Sterling Precision
Optical Business Owner 1916 Greenleaf
Tapes Unlimited Reggie 1245 Hartrey
Thermal Laminating Debbie Levitan 2220 Greenleaf
U Haul Business Owner
WCGO ‐ 1590 AM 2100 Lee
Zeus & Company David Levy 2004 Dempster
Page 356 of 392
Page 357 of 392
Page 358 of 392
Page 359 of 392
Page 360 of 392
Page 1 of 2
For City Council meeting of July 11, 2011 Item O6
Business of the City by Motion: Façade Improvements for Hecky’s Barbecue
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Planner
Subject: Approval for Assistance from the Façade Improvement Program
Date: June 29, 2011
Recommended Action:
The Economic Development Committee and Staff recommend approval for financial
assistance for façade improvements for Hecky’s Barbecue, located at 1902 Green Bay
Road (PIN 10-13-213-013-0000) on a 50/50 cost-sharing basis not to exceed $11,500.
This recommendation is conditional upon agreement by the property owner to the
proposed façade improvements.
Funding Source:
The funding for this assistance is recommended to come from the Economic
Development Fund’s Business District Improvement Fund (Account: 5300.65522). The
2011 Fiscal Year Budget allocated $175,000 to this account, to date $71,630 has been
expended from this account. An additional $42,895 from this account has been
approved by City Council for Façade Improvement Program projects during this year.
Summary:
Hecky’s Barbecue, located at 1902 Green Bay Road, proposes to perform masonry
repair and tuckpointing along the Green Bay Road and Emerson facades, install new
storefront frames and glass, install two new front doors, and replace existing façade
lighting.
Staff has found the submitted application to be complete, per the requirements of the
program and is working with Hecky’s Barbecue to confirm that current ownership is
amenable to the improvements. The submitted application and the supporting
documentation are attached immediately following this memorandum.
Memorandum
Page 361 of 392
Page 2 of 2
Legislative History:
At its June 22, 2011 meeting, the Economic Development Committee recommended
approval of this item, conditional upon agreement by the property owner to the
proposed improvements.
Attachments:
-Applications
-Estimates
Page 362 of 392
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For City Council meeting of July 11, 2011 Item O7
Business of the City by Motion: Assistance for Gordon Food Service, 2424 Oakton
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director of Community & Economic Development
Nancy Radzevich, Economic Development Manager
Johanna Nyden, Economic Development Planner
Subject: Redevelopment of 2424 Oakton Street by Gordon Food Service
Date: June 29, 2011
Recommendation:
The Economic Development Committee recommends to City Council that the City of
Evanston share in the remediation and extraordinary site preparation costs for the
redevelopment of 2424 Oakton Street. The Economic Development Committee
recommends to City Council that the financial assistance to Gordon Food Service (GFS)
be in an amount equal to one-third (1/3) of the total site remediation and extraordinary
site preparation costs, not to exceed $100,000.
Funding Source:
Staff proposes using funds for this remediation from the Economic Development Fund’s
Business Attraction/Expansion account (5300.62660). These funds are intended for
utilization in large-scale redevelopment projects that are not located in tax increment
financing districts in Evanston. Staff finds this fund appropriate for utilization in sites
throughout Evanston that require brownfield remediation. For the 2011 Fiscal Year, the
Business Attraction/Expansion Fund was budgeted to include $500,000; to date
$76,850 has been allocated for various projects.
Background:
Since late 2010, Staff has worked with representatives from GFS to bring a GFS
Marketplace store to Evanston. After consideration of a variety of locations in the market
area, GFS entered into a contract to purchase a portion of the site located at 2424
Oakton Street. GFS seeks to construct a one-story approximately 16,000 square foot
store with 65 parking spaces at the aforementioned location. GFS Marketplaces have
recently entered the Chicagoland market; these stores sell foods and products in large
quantities at discounted prices. The model is similar to a Sam’s Club or Costco
Wholesale, but without a membership. GFS estimates that at its Evanston location, they
will bring the following:
• 35 new jobs, of which five to seven will be full-time equivalents;
Memorandum
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• $5,000-$10,500 in new sales tax generation; and
• $80,000-$100,000 in new property tax generation.
After conducting due diligence on the property, GFS has determined that there is a
significant cost to redevelop the site due to poor foundational support of the earth on the
site and the presence of contaminants at the property that require remediation.
The West Oakton corridor was a mix of industrial, warehouse, municipal public works
uses, and public park/open space uses until the late-1990s. This particular site was a
clay pit and brickyard from the late-1800s to the mid-1930s. The pit was later filled and
a steel plant and bus terminal were constructed on the site. Staff estimates that this
steel plant was demolished in 2005 when the site was purchased for redevelopment
purposes. After demolition of these structures, Staff understands that the additional
unknown fill material was used within excavated areas where structures had been
removed and/or to level the site.
Summary:
According to GFS representatives, the site has extensive pollutants and contaminants
as well as poor soil structure. The attached memorandum from GFS describes the site
deficiencies and costs associated with the “clean up” of the contaminants and additional
costs needed to properly construct the foundation structure, given the nature of soils.
GFS has disclosed to staff that contaminants include hydraulic oil containers and
contaminants from former leaking from underground storage tanks (USTs) that have
since been removed. Additionally the area has tested above the allowable EPA limit for
benzene, toluene, ethlybenzene, and xylenes (BTEX).
GFS estimates that total costs for the site remediation and foundation reinforcement will
require a total investment in excess of $330,000. As a result of these extraordinary
development costs, GFS has requested that the City assist in remediation efforts of this
brownfield in an amount of $100,000.
Legislative History:
The Economic Development Committee voted unanimously (7-0) to recommend to City
Council assistance to GFS in an amount equal to one-third (1/3) of the total site
remediation and extraordinary site preparation costs, not to exceed $100,000.
Attachments:
-Correspondence from GFS
-Map of Site
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P.O. Box 1812 Grand Rapids MI. 49501-1787
Telephone: (616) 717-7063
Bill Casey
Real Estate Manager
June 13, 2010
Johanna L. Nyden
Economic Development Planner
Community & Economic Development Department
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
P: 847.448.8014 | jnyden@cityofevanston.org
Ms. Nyden,
Pursuant to our conversations on the planned purchase of Lot 1 of 2424 Oakton St.,
Evanston, IL for the development of a GFS Marketplace store; below is a list of
environmental discovery/remediation items that have either been completed or will be
completed as part of the necessary development of the site.
The overall anticipated costs for remediation and an additional foundation cost, due to
poor historical soils at this location, is in excess of three hundred thousand dollars. We
respectfully submit the assistance of the Evanston Economic Development Department
in helping us remediate the site as part of our planned development of a GFS
Marketplace store.
Work already Completed- $15,555:
Geotechnical Report: $4,620
Phase I Environmental Site Assessment: $2,205
Additional Limited Site Investigation: $8,730
Investigate Work in process - $31,290:
Focused Remediation Study – NFR letter: $31,290
Page 388 of 392
P.O. Box 1812 Grand Rapids MI. 49501-1787
Telephone: (616) 717-7063
Anticipated Additional Construction Costs (required prior to building construction) -
$220,000:
Foundation Soil Improvement Work (geopiers): $220,000
Potential Remediation Work (may/may not be required) - $70,000:
Potential disposal of “contaminated” soil at approved landfill depending on
exact volume of soil: $70,000
We are planning on receiving a one hundred thousand dollar credit from the seller as
part of the necessary additional work on the site. We will then be paying the additional
costs as part of the development of the GFS Marketplace store. Our request is that you
would be able to contribute one hundred thousand dollars as part of the necessary
clean up of the site. We will be filing to the Illinois EPA for our No Further Remediation
letter by the end of this month as a requirement for us to close on the property.
I look forward to meeting with the committee and discussing the process further.
Thanks,
Bill Casey
Real Estate Manager
Page 389 of 392
2424 Oakton Street
DISCLAIMER: This map and data are provided as-in without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information
Scale 1:3,716
Made with Evanston's GIS
Printed: Jun 17, 2011 1:37:18 PMPage 390 of 392
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For City Council meeting of July 11, 2011 Item O8
Business of the City by Motion: Chicago Transit Authority Viaduct Project
For Action
To: Honorable Mayor and Members of the City Council
From: Matt Swentkofske, Intergovernmental Affairs Coordinator
Nancy Radzevich, Economic Development Manager
Subject: Permit Fee for Chicago Transit Authority (CTA) Viaduct Project
Date: June 29, 2011
Recommended Action:
Staff supports a recommendation to City Council from the Economic Development
Committee for utilization of up to $66,000 from the Economic Development Fund for
costs associated with construction permit fees for the Chicago Transit Authority’s (CTA)
project replacing the viaducts on Grove, Dempster and Greenleaf Streets. As this
project has a preset budget limit from the CTA, utilization of Economic Development
Fund for permitting fees could allow for additional work to be completed on the project.
Funding Source:
The funding for this assistance is recommended to come from the Economic
Development Fund’s Business Attraction/Expansion budget (Account 5300.62660).
These funds are intended for utilization in large-scale redevelopment projects that are
not located in tax increment financing districts in Evanston. The approved Fiscal Year
2011 budget includes $500,000 for this account, of which $76,850 has been allocated
for various projects this year.
Summary:
Currently the deteriorating viaducts throughout Evanston bisect several of Evanston’s
key business districts and communities. The Chicago Transit Authority (CTA) is
planning a large scale capital project in Evanston to completely replace the CTA
viaducts located at Greenleaf, Grove and Dempster Streets by 2013. This project’s total
capital investments for the Evanston viaducts are estimated to be $12 million. It will
include total reconstruction of the three viaducts and improvements to the embankment
along the Right of Way (ROW) if funding permits.
Historically, the City does not waive permitting fees for any project within Evanston.
However, exceptions have been made for significant capital investments done in
concert with other government agencies like CTA. Considering the enrichment these
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projects will make to the community and the city staff resources required coordinating in
the completion of the project, staff recommends using funds from the Economic
Development Fund to offset the permitting costs associated with this project. Funds
equal to the projected Right of Way (ROW) permit fees for the projects will be
transferred from Economic Development Fund’s Business Attraction and Expansion to
the Traffic Engineering Right of Way Permit Fund. The money will pay for staff
reviewing CTA plans, studying the projects’ impact, conducting inspections and for
ongoing coordination of the project while allowing CTA to put more limited capital
resources into the project. Assistance for permitting fees for the viaduct replacement
projects is consistent with past City practices when the viaducts were replaced at
Church Street in 2005 and Main Street in 2006.
CTA’s work will take approximately six months to prepare the area, build new caissons,
physically construct the bridge on-site and roll it into place. City staff has worked for the
past year with CTA to move viaduct replacement forward and believes that financial
participation in the cost of the permit fees reflects the partnership required to move
forward. Additionally, this work is reflective of the City Council Goal Number Seven
regarding Regional Affairs Agenda and working in a stronger way with regional entities
like the CTA.
The table below estimates the approximate total project cost, per viaduct, cost for
permits, and specific details about each viaduct.
Viaduct Location Total Project
Cost (Approx.)
Total Permitting
Costs Notes
Greenleaf Street $4.0 Million $30,000 Staging of bridge
construction in Jewel
Parking lot or on
Greenleaf Street
Dempster Avenue $4.0 Million $15,000 Staging of bridge
construction will occur on
Sherman Avenue (east of
station)
Grove Street $4.0 Million $21,000 Staging of bridge
construction on Grove
Street
TOTAL $12.0 Million $66,000
Source: City of Evanston and the Chicago Transit Authority
Legislative History:
N/A
Attachments:
N/A
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