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Home My WebLink About06.27.11 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, June 27, 2011 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene immediately after P&D. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Braithwaite (II) Mayor Proclamations and Public Announcements Parks and Recreation Month -- July 2011 (III) City Manager Public Announcements and Presentations (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Wilson Human Services - Alderman Tendam Page 1 of 394 City Council Agenda June 27, 2011 Page 2 of 8 6/23/2011 3:35 PM (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Township Budget Public Hearing of June 13, 2011 (M2) Approval of Minutes of the Regular City Council Meeting of June 13, 2011 (M3) Approval of Minutes of the Regular City Council Meeting of June 20, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 06/19/11 $2,609,353.04 (A2) City of Evanston Bills FY2011 through 06/28/11 $3,736,962.89 (A3.1) Approval of Renewal of CADS (Computer Aided Dispatch System) Software License and Service Agreement with SunGard Public Sector Staff recommends continuation of the annual sole source software license and service agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CADS (Computer Aided Dispatch System) software. Staff recommends that the City Council authorize the City Manager to renew this sole source annual service agreement in the amount of $58,515, which is a 0% increase in cost over last year. Funding is provided in the Emergency Telephone System budget account 5150.62509 Service Agreements/Contracts (Budget Amount: $61,500). For Action (A3.2) Approval of Maintenance Plan Agreement for Sherman Plaza beginning August 23, 2011 through August 22, 2012 Staff recommends City Council approval to authorize the City Manager to continue a maintenance agreement for Sherman Plaza that was established in 2006. This maintenance agreement is between the City, the Residents of Sherman Plaza Condominium Association, and the retail owner (currently MB Evanston Sherman, LLC). The 3-party agreement covers the period of August 23, 2011 through August 22, 2012. Funding provided by the Parking Fund, Acct 7036.62660 in a not-to-exceed maximum of $115,000. For Action Page 2 of 394 City Council Agenda June 27, 2011 Page 3 of 8 6/23/2011 3:35 PM (A3.3) Approval of Contract Award to Ozinga Ready Mix Concrete, Inc. for Concrete (Bid 12-33) Staff recommends City Council approval of a contract for the purchase of 400 cubic yards of concrete at a cost of $101.00 per cubic yard, 250 cubic yards of high early strength concrete at $121.00 per cubic yard, and 50 cubic yards of flowable fill at $89.00 per cubic yard to Ozinga Ready Mix Concrete, Inc. (2222 South Lumber Street, Chicago, IL) for a total of $75,100. Funding for this purchase will be from: the FY2011 General Fund Street and Alley Account, 2670.65055 in the amount of $30,000; the Water Fund Account 7115-65051 in the amount of $8,000; and the Sewer Fund Account 7400-65051 in the amount of $8,000. The remaining $29,100 will be paid from the FY2012 General Fund Street and Alley Account 2670.65055. For Action (A3.4) Approval of Contract Award to Arrow Road Construction for Modified Hot Mix Asphalt (Bid 12-34) Staff recommends City Council approval of a contract for the purchase of 500 tons of modified hot mix surface at a cost of $50.50 per ton and 300 tons of modified hot mix binder at a cost of $42.50 per ton to Arrow Road Construction dba Healy Asphalt (3401 South Busse Road, Mount Prospect, IL) for FY2011 for a total cost of $38,000. Funding for this purchase will be from: the General Fund, Street and Alley Maintenance account 2670.65055 in the amount $30,000; the Water Fund account 7715-65051 in the amount of $4,000; and the Sewer Fund account 7400-65051 in the amount of $4,000. The accounts have $110,000, $22,991 and $22,991 respectively budgeted for FY 2011. For Action (A3.5) Approval of Renewal of Printing Contract with Ripon Printers for Recreation & Arts Activities Guide and “Highlights” Newsletter (Bid 10-48) The Parks, Recreation and Community Services Department recommends that the City Council authorize the City Manager to execute the option to renew the contract to print the City’s combined Recreation & Arts Activities Guide and “Highlights” newsletter publication with Ripon Printers (656 S. Douglas St., Ripon, Wisconsin) for a third year in the amount of $54,900. Ripon Printers submitted the lowest-priced responsible and responsive bid (Bid 10-48). The original bid requested prices for an optional second and third year. City Council renewed the contract last July for a second year. Although Ripon Printers’ bid did not include a price increase for the optional years, the company has agreed to honor their price. For Action Page 3 of 394 City Council Agenda June 27, 2011 Page 4 of 8 6/23/2011 3:35 PM (A3.6) Approval of Contract Award Recommendation to Bulley & Andrews, LLC for the 2011 Comprehensive Parking Garage Repair Project (Bid 12-17) Staff recommends approval of Option 2 the base bid plus alternates 1 through 6 for the 2011 Comprehensive Parking Garage Repair Project to Bulley & Andrews, LLC (1755 W. Armitage Avenue, Chicago, IL) in the total amount of $2,539,934. Funding will be provided by: FY2011 Capital Improvement Program Account #416138 in amount of $1,809,621; Washington National TIF in the amount of $473,715; and the Parking Fund in the amount of $306,598. For Action (A4) Approval of Risk Based Farmers’ Market Inspection Fees Staff recommends that City Council approve Risk Based Fees at the Farmers Markets (all sites) to address current economic concerns. The three (3) recommended fees are: Risk 1, $225 (High risk - food sold requires extensive handling); Risk 2, $150 (Medium - food sold requires minimal handling); and Risk 3, $75 (Low - food sold is prepackaged). For Action (A5) Approval of 2012 and 2013 Vehicle Sticker Selection and Renewal Timeframe Staff recommends that City Council select one (1) design to be highlighted on the 2012 City of Evanston Vehicle Sticker. Candidates for consideration are The Cradle, The Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation, and the Chessman Club of the North Shore. For 2013, staff recommends design of a sticker by City staff to coincide with the Evanston 150th Celebration. Staff also recommends the City Council change the sticker renewal deadline to mid-December to coincide with the new calendar year fiscal year. This year, the recommended deadline would be December 16, 2011. For Action (A6) Resolution 40-R-11, Authorizing the City Manager to Negotiate a Contract for the Purchase of Real Property Located at 623 – 627½ Howard Street, Evanston, Illinois Staff recommends the approval of Resolution 40-R-11 authorizing the City Manager to negotiate and execute a contract for the purchase of real property located at 623-627½ Howard Street in Evanston, Illinois for an amount not to exceed $475,000. Funding provided for this acquisition is through a loan to the Howard-Ridge Tax Increment Financing District (TIF) from the Economic Development Fund. For Action (A7) Ordinance 58-O-11, Amending City Code Section 1-6-2 to Authorize the Mayor to Solemnize Marriages and Solemnize and Certify Civil Unions Staff recommends approval of Ordinance 58-O-11, which amends City Code Section 1-6-2 regarding the Mayor’s powers and duties. The Mayor will request suspension of the Rules so that the Ordinance may be adopted. Request suspension of the rules for Introduction and Action on June 27, 2011. For Introduction and Action Page 4 of 394 City Council Agenda June 27, 2011 Page 5 of 8 6/23/2011 3:35 PM (A8) Ordinance 59-O-11: Approval of General Obligation Bond Issue Staff recommends approval of Ordinance 59-O-11 for the issuance of not-to- exceed amount of $19,300,000 in 20-year tax-exempt General Obligation (G.O.) bonds. As has been done previously, the City uses a parameters ordinance that provides a not to exceed limit for the bonds set at $19.3 million. The proposed $19,300,000 debt issuance is comprised of G.O. bonds to be issued for the FY2011 Capital Improvements Program ($9,120,000), the Sewer Fund ($8,000,000) and refinancing of a portion of the Series 2003B bonds ($2,120,000). For Introduction (A9) Ordinance 60-O-11 Approving and Authorizing Revenue Bonds and Related Matters Thereto (Roycemore Conduit Financing) Staff recommends approval of Ordinance 60-O-11 authorizing Revenue Bonds and related matters regarding Roycemore School conduit financing. Roycemore School has requested the City act as the conduit financing authority for their debt issuance. The City will not incur a liability to repay this debt in the event of a default by Roycemore. This debt will not appear in the City’s financial balance sheet, but will appear as a note in our financial statements. For Introduction (A10) Ordinance 42-O-11, Decreasing the Number of Class H Liquor Licenses Due to a Change in Ownership of Evanston 1st Liquors The Local Liquor Commissioner recommends adoption of Ordinance 42-O-11, which amends Section 3-5-6-(H) of the City Code to decrease the number of Class H liquor licenses from 2 to 1 due to a change in ownership of Evanston 1st Liquors, 1019 Davis Street. For Introduction (A11) Ordinance 43-O-11, Increasing the Number of Class H Liquor Licenses to Permit Issuance to Evanston 1st Liquors The Local Liquor Commissioner recommends adoption of Ordinance 43-O-11, which amends Section 3-5-6-(H) of the City Code to increase the number of Class H liquor licenses from 1 to 2 to permit issuance to Vishna Evanston Liquor, Inc., new owner of “Evanston 1st Liquors,” 1019 Davis Street. For Introduction (A12) Ordinance 44-O-11: Decreasing the Number of Class D Liquor Licenses Due to a Change in Ownership of Royin Sushi Bar The Local Liquor Commissioner recommends adoption of Ordinance 44-O-11, decreasing the number of Class D liquor licenses from 24 to 23 due to a change in ownership of Royin Sushi Bar, 1930 Central Street. This ordinance was introduced at the June 13, 2011 City Council meeting. For Action Page 5 of 394 City Council Agenda June 27, 2011 Page 6 of 8 6/23/2011 3:35 PM (A13) Ordinance 45-O-11: Increasing the Number of Class D Liquor Licenses to Permit Issuance to Royin Sushi Bar The Local Liquor Commissioner recommends adoption of Ordinance 45-O-11, increasing the number of Class D liquor licenses from 23 to 24 to permit issuance to Red Maki, Inc., new owner of Royin Sushi Bar, 1930 Central Street. This ordinance was introduced at the June 13, 2011 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 48-O-11, Provisionally Adopting, Enacting and Re-enacting Titles 4 and 5 of the Evanston City Code Staff submits for review and consideration adoption of Ordinance 48-O-11 provisionally amending the following Titles to the Evanston City Code: Title 4, Building Regulations; Title 5, Housing Regulations. Please note: Due to length, proposed Ordinance 48-O-11 with blackline revisions to Titles 4 and 5 will be posted to the City Council Agenda & Minutes Webpage with the Council agenda packet as a separate document. For Introduction (P2) Ordinance 55-0-11 Amending Subsection 2-9-8-C of the City Code to Require Mailed Notice of Certain Meetings of the Preservation Commission. This proposed Ordinance requires notice to neighbors within 250 feet of certain applications for Certificates of Appropriateness. Additional information regarding estimates for staff costs has been provided. This ordinance was introduced at the June 13, 2011 City Council meeting. For Action HUMAN SERVICES COMMITTEE (H1) Ordinance 1T-O-11 Proposed Budget and Appropriation Ordinance for Town Purposes, for the Year Ending March 31, 2012 Township of Evanston Supervisor/Treasurer recommends that City Council/ Township Trustees approve the Town of the City of Evanston budget for the fiscal year commencing April 1, 2011 and ending March 31, 2012 with Town Fund total of $275,753 and general assistance fund total of $986,553. Total appropriations are $1,262,306. This ordinance was introduced at the June 13, 2011 City Council meeting. For Action Page 6 of 394 City Council Agenda June 27, 2011 Page 7 of 8 6/23/2011 3:35 PM APPOINTMENTS (AP1) For Appointment to: Arts Council Anne Berkeley Arts Council Katherine Trusdell Board of Ethics Latrice Mason Citizens Police Advisory Committee Edward Tivador Human Relations Commission Dori Mendoza Library Board Benjamin Schapiro Mental Health Board Karen Ruetzel Playground and Recreation Board Daniel Stein Sign Review and Appeals Board David Drane Zoning Board of Appeals Clara Wineberg Mayor’s Task Force on Homelessness Debbie Bretag Mayor’s Task Force on Homelessness Poala Flores Mayor’s Task Force on Homelessness Bill Kolen Mayor’s Task Force on Homelessness Janice Lindquist Mayor’s Task Force on Homelessness Joe Liss Mayor’s Task Force on Homelessness Rev. Velda Love Mayor’s Task Force on Homelessness Janet Winslow Page 7 of 394 City Council Agenda June 27, 2011 Page 8 of 8 6/23/2011 3:35 PM MEETINGS SCHEDULED THROUGH JULY 2011 Upcoming Aldermanic Committee Meetings: Wednesday, July 6 6 pm Rules Committee Meeting Wednesday, July 6 7:30 pm Human Services Committee Meeting Monday, July 11 5:45 pm Administration and Public Works Committee Monday, July 11 7:15 pm Planning & Development/City Council Meeting Wednesday, July 13 6 pm M/W/EBE Advisory Committee Monday, July 18 7 pm City Council Meeting (No standing Committees) Tuesday, July 19 7:30 pm Housing & Community Dev Act Committee Thursday, July 21 7 pm Housing Commission Monday, July 25 5:45 pm Administration and Public Works Committee Monday, July 25 7:15 pm Planning & Development/City Council Meeting Wednesday, July 27 6 pm Transportation/Parking Committee Wednesday, July 27 7:30 pm Economic Development Committee -------------------------------------------------------------------------------------------------------------------------------------------- Information is available about Evanston City Council meetings at: http://www.cityofevanston.org/government/agendas-minutes/agendas-minutes---city-council/index.php. Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to ensuring accessibility for all citizens; If an accommodation is needed to participate in this meeting, please contact this City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. Page 8 of 394 PUBLIC HEARING EVANSTON TOWNSHIP FY2012 BUDGET REPORT LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS MONDAY, JUNE 13, 2011 Present: Trustee Fiske Trustee Tendam Trustee Braithwaite Trustee Grover Trustee Wilson Trustee Rainey Trustee Wynne Trustee Burrus Trustee Holmes Township Clerk: Greene announced that the Public Hearing for the Township FY2012 budget was now open for discussion. He asked for the nomination of a Moderator and Mayor Tisdahl was nominated and seconded. It was asked if there were any other nominations and there were none. A voice vote was taken and it was unanimous. Mayor Tisdahl was then asked to raise her right hand and was sworn into the position of Moderator. Moderator Tisdahl had a Roll Call and the meeting began at 8:07 p.m. Moderator Tisdahl asked if there were any questions or concerns with the Township budget. Since there were no lights, Bonnie Wilson Township Assessor, stated the Council did not get the revision of the Assessor’s budget went from $148,035 to 150,564. She stated she presented a budget of $152,000 which was higher with an increase of 1.7. There was also a typo in the memo she had sent out earlier. On page 49 of the packet it should be $500.00 and not $5,000.00. She stated since she hired her Deputy Assessor they have returned over $300,000.00 to the tax payers of Evanston for exemptions they did not know were eligible for. Pat Vance the Township Supervisor, stated she as the Township Supervisor mandated by Law to present to the Council a balanced budget, which is composed of the Town Fund and General Assistance and that balanced budget has been presented to the Trustees for review. The Township is not in a deficit and it is not proposed n the budget to increase taxes. She also stated that $60,000.00 is allocated to the assistance for the Mental Health Department and $82,791.00 from the General Assistance Fund. These funds are being used to help the Mental Health. Citizen Comments Dr. Melovee Williamson, 847 Brown, Evanston, stated that the Assessors’ Office is environmentally accepted, the weight time is minimum, and user friendly. She asked to support the budget as it is. Sharon Eckersal, 2519 Ashland stated her budget last year was $86,000.00 and this year’s budget is over $90,000.00 (for salaries only). She stated when she was in office Page 9 of 394 they generated 5 – 600,000 permits a year and over 12,000 transfers. She also suggested the following: to increase the Deputy Assessor’s pay remove the other employee or keep both, at the same pay for the next two years. Sid Desbmukh, 2810 Sheridan Place spoke of the good service he received from Nick in the Assessor’s Office, and how he was able to assist him in a positive way. He suggested to hire more people, to help people like himself because Nick was the only one in the Office. Moderator Tisdahl asked if anyone else wanted to speak. Trustee Burrus stated she received many emails concerning Nick’s helpfulness to the elderly as well as others. A motion was made by Trustee Rainey to close the open meeting and it was seconded. A roll Call was made and the result was 9-0, and the meeting ended at 8:31 p.m. Rodney Greene City Clerk Page 10 of 394 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, June 13, 2011 Public Hearing: Evanston Township FY2012 Budget Roll Call: Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Presiding: Mayor Tisdahl Mayor Proclamations and Public Announcements Mayor Tisdahl welcomed everyone to the Monday, June 13th Regular Meeting of the City Council after the Roll Call at 8:32 p.m. She thanked everyone who came to the Safe Summer Summit this past Saturday which hosted over two hundred people. There will be on the web-page a Safe Summer for Teens produced by Mr. Gaynor that will list all the additions to what Parks & Recreation will be doing. There is also a confidential phone number for the Police Department that tips can be called in, and it will be completely confidential. City Manager Public Announcements and Presentations: None to report Communications: City Clerk: None to report Citizen Comment Kevin O’Connor, 1227 ½ Isabella spoke of his concerns for the spending of money the City does not have because we are bankrupt. Pointing out the following items: O2, O3, O4, H5, and he accused the Council of making secret meetings behind closed doors. At the conclusion of Mr. O’Connor’s comments Aldermen responded to some of the statements made concerning the golf course and requested to see the documentations he had to substantiate his statements. An Alderman also asked City Manager Bobkiewicz to address secret meetings held with Northwestern as well as other issues Raised by Mr. O’Connor. These persons expressed their concerns for H5: John Austin, 2801 Jarod Ave. he wanted to know “if the lease was broken and the City would take it over, the cost to the City would be more than the overdue water bill. So where is the fire and why are we moving so quickly”? Page 11 of 394 City Council Meeting Minutes June 13, 2011 2 John LaSasso, 1405 Rosalie St. stated he was the President of the Evanston Wilmette Golf Association and the Executive Board urged the adoption of the Resolution. He stated the golf course needs a new plan and partners to continue to operate and produce a Capital Development Plan that will be suitable for the City. Steve Soloman, 1301 Lincoln Street stated he was confused because in the Human Services meeting, everyone was for helping the golf course but there is mentioning of evaluations and conditions for terminating the lease of the golf course, but there is no statement what those conditions are or who sets them. He suggested there should be more transparency because there are people who are willing to help, but not without some conditions set forth. Mark Specter, 2315 Asbury stated he was in favor of maintaining the presence of the golf course. Carl Bova, 1322 Rosalie he quoted an article dated August 1st,1946 in the Evanston Review. The readings were to support a purely community golf course and may have another $35.00 drive to keep it operational. Florence Melzola, 2848 Pioneer Road, she stated she is the President of the Women’s Golf League and urges the support of keeping the golf course open. It accommodates the need of all ages. She also stated they have a ninety year member. Christine Froula, 2801 Girad stated she is in support of the continuation of the golf course as it functions for a public park for so many people not only golfers. These persons expressed their concerns for 36-R-11: Amina DiMarco, 1041 Ridge Court, stated the timing for redevelopment of the park was Appropriate and at no cost to the City and that a third party should be involved bringing others to the park. Belen Ayestaran, 1501 Maple Ave. #709 wanted to urge the passage and support of the proposed Resolution to maintain the diversity in the community. These persons spoke on the Budget/Chandler Newberger: Jaime Vehovsky, 2213 Noyes St. stated she was representing families for the Chandler/Newberger Center in keeping it open. She stated: 1. 93 % of the fees supports the Center. 2. The mission supports critical elements of the City’s Strategic Plan. 3. Recreation space in Evanston is already far too limited to lose this Rec. center. 4. Changing the land use of the Center would be a short-sighted irreversible mistake. Wes Needle, 2670 Prairie Ave. stated he was a graduate of ETHS and a participant in Chandler/Newberger for 17 years and he is now one of the Directors and he supports and love Chandler/Newberger. He urges to keep the Center open. This person spoke concerning Kendall Resubdivision: B.K. Rao, 2246 Sherman stated the Council gave the developer the right to do what he wanted to do without any letter of statement. She also mentioned the idea of not allowing her to allot her time to her daughter to speak for her. These spoke on the bag Ordinance: Jeanne Lindwall, 625 Library Place spoke against the bag tax and that she noticed no research had been done concerning the impact to the City, residents or visiting shoppers to Evanston. Rosemary O’Neil, 2044 Sheridan Road stated she was also against the bag tax and is Page 12 of 394 City Council Meeting Minutes June 13, 2011 3 appalled that an item like this appears on the agenda. She asked to please do due- diligence. Items not approved on Consent Agenda: (A3.4)Approval of Purchase of Arbotect Fungicide Staff recommends approval of the sole source purchase of 111 gallons of Arbotect fungicide at $377.23 per gallon for a total purchase amount of $41,872.53. Funding will be provided by FY2011 General Fund account #3535.62496 with a total allocation of $291,400. For Action (P2)Consideration of a Requested Time Extension of Planned Development Approved by Ordinance 93-O-03 for Property at 1710 Orrington Avenue and 1717- 1725 Sherman Avenue Staff recommends the approval of a two year extension to the approved site development allowances granted in the planned development for the Orrington Hotel (1710 Orrington Ave.) and the Orrington garage (1717-25 Sherman Ave.). The applicant has requested a five year extension. The previous extension, approved on March 24, 2008, expires on October 11, 2011. The remaining scope of work for the project is the construction of thirty residential units in three floors above the existing parking garage at 1717-25 Sherman, owned and used by the Hotel. For Action CONSENT AGENDA (M1)Approval of Minutes of the Special City Council Meeting of May 16, 2011 (M2)Approval of Minutes of the Regular City Council Meeting of May 23, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1)City of Evanston Payroll through 5/22/11 $2,606,603.29 City of Evanston Payroll through 6/5/11 $2,479,646.97 (A2)City of Evanston Bills FY2011 through 6/14/11 $2,294,906.30 Credit Card Activity for period ending 4/30/11 $ 86,012.24 (A3.1)Approval of Contract Award for 2011 Construction Debris Hauling and Disposal (Bid 12-29) Staff recommends City Council approval of a contract for construction debris hauling and disposal to KLF Trucking (2300 W. 167th Street, Markham, IL) in the amount of $144,767.50. Funding for this work will be from the Water Fund, Sewer Fund and General Fund. In FY2011, funding is allocated in the amount of $126,650.00. The remainder of the contract funding will occur in FY2012. For Action (A3.2)Approval of Vehicle and Equipment Purchases Page 13 of 394 City Council Meeting Minutes June 13, 2011 4 Staff recommends City Council approval to purchase 7 replacement vehicles/equipment for various divisions and departments from Currie Motors (9423 W. Lincoln Hwy., Frankfort, IL) in the amount of $446,693.56 for two (2) Ford 3/4Ton pick-up trucks with plows and five (5) Ford 1-Ton Dump trucks with plows. Funding will be provided by Fleet Services Capital Outlay Budget for Automotive Equipment (7720.65550) which has an approved budget for FY2011 of $1,900,000 of which $500,000 was allocated for this replacement equipment. For Action (A3.3)Approval of a Vacuum Truck Vehicle Replacement Purchase The Fleet Services Division of the Public Works Department and the Utilities Department staff recommends City Council approval to purchase one (1) replacement Vacuum Truck vehicle for the Sewer Division of the Utilities Department from Standard Equipment Company (2033 W. Walnut Street, Chicago, IL) listed in the amount of $399,837, less a trade-in allowance of $65,000 for a net cost of $334,837. Funding will be provided by Fleet Services Capital Outlay Budget for Automotive Equipment (7720.65550) of which $350,000 was allocated for this replacement equipment. For Action (A4)Approval of Contract between the City of Evanston and the Evanston Police Sergeants Association (Fraternal Order of Police – FOP) Staff recommends approval of the Agreement between the City of Evanston and the Evanston Police Sergeants Association for a successor collective bargaining agreement commencing March 1, 2011 through December 31, 2012. Funds associated with the settlement of the agreement are contained in the FY11 City budget, within the Police Department business units. For Action (A5)Resolution 31-R-11: Adoption of the City of Evanston Identity Protection Policy Staff recommends City Council approval of Resolution 31-R-11 Identity Protection Policy to safeguard social security numbers collected, maintained, and used by the City of Evanston against any unauthorized access and use. For Action (A6)Resolution 35-R-11: Designation of Illinois Municipal Retirement Fund (IMRF) Authorized Agent Staff recommends approval of Resolution 35-R-11, which changes the IMRF Authorized Agent from Joellen C. Earl, Director of Administrative Services to Cheryl Chukwu, Human Resources Manager. The City’s Human Resources Director has traditionally been designated as the Authorized Agent. It is more efficient and appropriate that the designation remain within the Human Resources Division. For Action (A7)Ordinance 35-O-11: Amending Noise Restrictions for Construction and Commercial Leaf Blowers on Holidays Staff recommends consideration of Ordinance 35-O-11, which clarifies the existing subsections on noise prohibitions for construction activities and commercial operators of leaf blowers to Page 14 of 394 City Council Meeting Minutes June 13, 2011 5 extend the prohibitions specified to all day on Sundays and all City, State of Illinois and federal holidays. This ordinance is presented at the request of a resident. For Introduction (A8)Ordinance 40-O-11: Enacting a New Subsection 3-5-6-(AA) of the City Code, “Class AA” Liquor Licenses Local Liquor Commissioner recommends that the City Council suspend its rules and introduce and adopt Ordinance 40-O-11, which permits licensees to operate café-bar-delicatessen-wine shop hybrids. Licensees would be permitted to sell wine and beer. The cafés may not operate as Type 2 Restaurants. Suspension of the Rules requested to permit Introduction and Action on June 13, 2011. For Introduction and Action (A9)Ordinance 41-O-11: Increasing the Number of Class AA Liquor Licenses to Permit Issuance to Central Street Café Local Liquor Commissioner recommends that the City Council suspend its rules and introduce and adopt Ordinance 41-O-11, increasing the number of Class AA liquor licenses from 0 to 1 to permit issuance to Chardonnay Wine Bar Corp., d/b/a “Central Street Café,” located at 2800 Central Street. Suspension of the Rules requested to permit Introduction and Action on June 13, 2011. For Introduction and Action (A10)Ordinance 44-O-11: Decreasing the Number of Class D Liquor Licenses Due to a Change in Ownership of Royin Sushi Bar The Local Liquor Commissioner recommends adoption of Ordinance 44-O-11, decreasing the number of Class D liquor licenses from 24 to 23 due to a change in ownership of Royin Sushi Bar, 1930 Central Street. For Introduction (A11)Ordinance 45-O-11: Increasing the Number of Class D Liquor Licenses to Permit Issuance to Royin Sushi Bar The Local Liquor Commissioner recommends adoption of Ordinance 45-O-11, increasing the number of Class D liquor licenses from 23 to 24 to permit issuance to Red Maki, Inc., new owner of Royin Sushi Bar, 1930 Central Street. For Introduction (A12)Ordinance 28-O-11 Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan ProgramStaff recommends approval of Ordinance 28-O-11 authorizing the City to borrow funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program. Loan funds will be used for the construction of the Large Diameter Sewer Rehabilitation Phase I project. This ordinance authorizes the City to borrow up to $4,000,000. The debt service will be paid from the Sewer Fund. Staff has attached a revised long-term funding analysis that includes this loan and the debt service for repayment. This ordinance was introduced at the May 23, 2011, City Council meeting. For Action (A13)Ordinance 47-O-11: Provisionally Adopting, Enacting and Re-enacting Titles Page 15 of 394 City Council Meeting Minutes June 13, 2011 6 1, 2, and 11 of the Evanston City Code Staff submits for review and consideration adoption of Ordinance 47-O-11 provisionally amending the following Titles to the Evanston City Code: 1) Title 1, General Administration; 2) Title 2, Boards and Commissions; and 3) Title 11, Administrative Adjudication. This ordinance was introduced at the May 23, 2011, City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1)Consideration of a Request for a Two Year Time Extension for an Approved Planned Development for 318-20 Dempster that Expires on June 30, 2011. Staff recommends approval of the two year extension request. The project involves the renovation of the former livery stable behind the existing landmark double house located on the property. The planned development was adopted on March 24, 2008. For Action (P3)Consideration of a Request for a Two Year Extension of a Special Use for the Establishment of a Dormitory Located at 1620 Central Street (National Louis University PACE Program Dormitory Staff recommends approval of the requested two year extension. The project and special use are consistent with the Comprehensive Plan and the Central Street Zoning Overlay. The adopted special use expires on July 11, 2011. For Action (P4)Ordinance 55-0-11 Amending Subsection 2-9-8-C of the City Code to Require Mailed Notice of Certain Meetings of the Preservation Commission. This proposed Ordinance requires notice to neighbors within 250 feet of certain applications for Certificates of Appropriateness. Staff recommends introduction. For Introduction (P5)Ordinance 46-O-01, Granting a Special Use Permit For The Planned Development Proposed at 1915-1919 Grey Avenue Plan Commission and City staff recommend the adoption of Ordinance 46-O-01, granting a special use permit for the planned development proposed at 1915-1919 Grey Avenue. This proposed development will stimulate neighborhood revitalization and provide 6 units of affordable housing, four units of new construction and two rehabilitated units as part of Neighborhood Stabilization Program 2 (NSP2). The applicant requests to exceed development allowances to build a 4 unit multi-family structure on the property and to allow the new residential building to stand 9’ 4 ½” from the existing residential structure. This ordinance was introduced at the May 23, 2011, City Council meeting. This development allowance requires a 2/3 approving vote from the City Council. For Action (P6)Ordinance 53-O-11: Amending Various Portions of the Green Building Ordinance Staff recommends passage of Ordinance 53-O-11, amending various portions of the Green Building Ordinance, Title 5, Chapter 24 of the City of Evanston Code of 1979. This amendment Page 16 of 394 City Council Meeting Minutes June 13, 2011 7 provides for an appendix to address Evanston Sustainable Building Measures for New Construction which is part of an option for compliance with the City’s goal of green building design for buildings ten thousand square feet (10,000 sq. ft.) to twenty thousand square feet (20,000 sq. ft.) This ordinance was introduced at the May 23, 2011, City Council meeting. For Action HUMAN SERVICES COMMITTEE (H1)Approval of Township of Evanston May 2011 Bills Township of Evanston Supervisor recommends City Council approval of the Township of Evanston bills, payroll, and medical payments for the month of May 2011 in the amount of $130,601.26. For Action (H2)Resolution 2T-R-11: Township Identity Protection Human Services Committee recommends approval of Resolution 2T-R-11, Township Identity Protection Policy, which establishes mechanisms for the Township to minimize identity theft concerns by limiting access to social security numbers. For Action (H3)Ordinance 1T-O-11 Proposed Budget and Appropriation Ordinance for Town Purposes, for the Year Ending March 31, 2012 Township of Evanston Supervisor/Treasurer recommends that City Council/ Township Trustees approve the Town of the City of Evanston budget for the fiscal year commencing April 1, 2011 and ending March 31, 2012 with Town Fund total of $275,753 and General Assistance Fund total of $986,553. Total appropriations are $1,262,306. For Introduction (H4)Resolution 36-R-11: Supporting the Proposal of the Evanston Parks Coalition to Conduct a Visioning Process for the Design and Redevelopment of Grey Park The Playground and Recreation Board recommends approval of Resolution 36-R-11 supporting the proposal of the Evanston Parks Coalition to conduct a visioning process for the design and redevelopment of Grey Park located at Ridge Ave. and Main St. For Action (H5)Resolution 37-R-11: Expressing Legislative Findings Regarding the Status of the City’s Sublease with the Evanston Wilmette Golf Course Association for the Frank Govern Memorial Golf Course Human Services Committee recommends consideration of Resolution 37-R-11 regarding the City’s sublease with the Evanston Wilmette Golf Course Association for the Frank Govern Memorial Golf Course. The resolution is presented with minor revisions per instructions of the Human Services Committee on June 6, 2011. For Action OTHER COMMITTEES (O1)Ordinance 36-O-11, Amending Evanston City Code, 1-5-3(A) Page 17 of 394 City Council Meeting Minutes June 13, 2011 8 Rules Committee recommends adoption of Agenda Item (O1) Resolution 34-R-11 and Agenda Item (O2) Ordinance 36-O-11. Title, 1, Chapter 5, Section 3(A) of the Evanston City Code and City Council Rule 16.5 currently state that the City Council meetings shall be held semi monthly or twice a month, respectively. On May 2, 2011, the Rules Committee met and considered an amendment to the Evanston City Code and City Council Rule noted above. The Rules Committee recommends that the City Council meetings be held three times a month. This ordinance was introduced at the May 23, 2011, City Council meeting. For Action (O2)Approval for Financial Assistance for Marketing Support for Redevelopment of the Southeast Corner Main Street and Chicago Avenue The Economic Development Committee and staff recommend to City Council approval of financial assistance in the amount of $20,000 for OMS Evanston LLC (“OMS”), the development team seeking to develop the southeast corner of Main Street and Chicago Avenue. The financial assistance will be for the purpose of funding marketing activities related to the development of the site as a mixed-use office and retail development. Funding will be provided by the Economic Development Fund’s Business Attraction and Expansion budget (# 5300.62660). (O3)Approval for Assistance from the Façade Improvement Program for Bossell Imports (1905 Church Street Street) The Economic Development Committee and staff recommend approval for financial assistance for façade improvements for Bosell Imports located at 1905 Church Street on a 50/50 cost- sharing basis not to exceed $1,400. Funding will be provided by the Economic Development Fund’s Business District Improvement Fund (# 5300.65522). (O4)Approval for Assistance from the Façade Improvement Program for 2800 Central Street The Economic Development Committee and staff recommend approval for financial assistance for façade improvements for Central Street Café located at 2800 Central Street on a 50/50 cost- sharing basis not to exceed $9,400. This recommendation is conditional upon work commencing and being completed after the execution of a Program Agreement between the applicant and the City. Work begun prior to the execution of a Program Agreement will be ineligible to receive funding through the Façade Improvement Program. Funding will be provided by the Economic Development Fund’s Business District Improvement Fund (# 5300.65522). APPOINTMENTS (AP1) For Reappointment to: Zoning Board of Appeals Mathew J. Rodgers Alderman Rainey motioned for approval of the Consent Agenda and a second was voiced. A Roll Call vote was taken with a 9-0 yes to approve, so the Consent Agenda passed. Items for discussion: (A3.4)Approval of Purchase of Arbotect Fungicide Staff recommends approval of the sole source purchase of 111 gallons of Arbotect fungicide at $377.23 per gallon for a total purchase amount of $41,872.53. Funding will be provided by Page 18 of 394 City Council Meeting Minutes June 13, 2011 9 FY2011 General Fund account #3535.62496 with a total allocation of $291,400. For Action Alderman Holmes motioned for approval of the sole source purchase with a second. Alderman Burrus opposes the action. A Roll Call was taken with the result of 7-2 (Aldermen Holmes and Burrus voted nay). The motion passed. (A7)Ordinance 35-O-11: Amending Noise Restrictions for Construction and Commercial Leaf Blowers on Holidays Staff recommends consideration of Ordinance 35-O-11, which clarifies the existing subsections on noise prohibitions for construction activities and commercial operators of leaf blowers to extend the prohibitions specified to all day on Sundays and all City, State of Illinois and federal holidays. This ordinance is presented at the request of a resident. For Introduction Alderman Holmes motioned for approval with a second. Alderman Rainey stated the reason it was off the Agenda was because it did not receive an unanimous vote. A Roll Call was performed and resulted in a 4-5 vote against (Aldermen Fiske, Braithwaite, Wilson, Tendam & Rainey all voted nay). The motion failed. (A8)Ordinance 40-O-11: Enacting a New Subsection 3-5-6-(AA) of the City Code, “Class AA” Liquor Licenses Local Liquor Commissioner recommends that the City Council suspend its rules and introduce and adopt Ordinance 40-O-11, which permits licensees to operate café-bar-delicatessen-wine shop hybrids. Licensees would be permitted to sell wine and beer. The cafés may not operate as Type 2 Restaurants. Suspension of the Rules requested to permit Introduction and Action on June 13, 2011. For Introduction and Action Alderman Holmes motioned to suspend the rules with a second. Roll Call vote resulted in 9-0 in favor. She then motioned for approval with a second. Roll Call resulted in a 9-0 vote to approve and it passed. (A9)Ordinance 41-O-11: Increasing the Number of Class AA Liquor Licenses to Permit Issuance to Central Street Café Local Liquor Commissioner Recommends that the City Council suspends its rules and introduce and adopt Ordinance 41-O-11, increasing the number of Class AA liquor licenses from 0 to 1 to permit issuance to Chardonnay Wine Bar Corp., d/b/a “Central Street Café,” located at 2800 Central Street. Suspension of the Rules requested to permit Introduction and Action on June 13, 2011. For Introduction and Action Alderman Holmes motioned for suspension of the rules with a second. Roll Call resulted in a 9-0 vote in favor. She then motioned for approval of the Ordinance with a second. Roll Call resulted in a 9-0 vote for approval and the motion passed. (P2)Consideration of a Requested Time Extension of Planned Development Approved by Ordinance 93-O-03 for Property at 1710 Orrington Avenue and 1717- 1725 Sherman Avenue Staff recommends the approval of a two year extension to the approved site development allowances granted in the planned development for the Orrington Hotel (1710 Orrington Ave.) and the Orrington garage (1717-25 Sherman Ave.). The applicant has requested a five year extension. The previous extension, approved on March 24, 2008, expires on October 11, 2011. The remaining scope of work for the project is the construction of thirty residential units in three floors above the existing parking garage at 1717-25 Sherman, owned and used by the Hotel. For Action Page 19 of 394 City Council Meeting Minutes June 13, 2011 10 Alderman Wilson motioned to approve the Ordinance as amended with a second. Roll Call resulted in a 9-0 vote for approval and the motion passed. Alderman Rainey asked the Mayor for an update of the Bag Ordinance and Alderman Burrus was appointed to give that updated report. Alderman Burrus stated they took it back to the Environment Board with the request they work with the local business owners and the sustainability coordinator as well as the info received at the TownHall meeting. In October there will be a revised Ordinance for all to see. Call of the Wards: Ward 1, Alderman Fiske thanked Wally and the other staff members who attended her ward meeting last week, as well as a Northwestern representative. Ward 2, Alderman Braithwaite announced his meeting Thursday with the Lake Round Neighbors starting at 7:00 p.m., located at 2020 Lake Street. Ward 3, Alderman Wynne congratulated all the graduates in Evanston, especially the Class of 2011 from Nichols School (her daughter), and the Class of 2011 at ETHS (her son). Ward 4, Alderman Wilson thanked Belen Ayestaran for tremendous work she has done with Grey Park with little or no money from the City. He also wanted to encourage everyone to participate in the Race for Hate this Sunday. Ward 5, Alderman Holmes invited all to the 5th ward meeting this Thursday. She will have an exercise in 150 for the residents led by Dino Robinson. She also invited all to attend the event at Shorefront for a presentation to the son of Mr. Hutchinson (one of the Tuskegee Airmen) a Congressional Medal of Honor at 1:00 p.m. this Saturday. She stated the Mayor’s kickoff program went very well and they had youth take the Aldermen, City Manager, and City Clerk’s seats at completed a Council Session in record time. Ward 6, Alderman Tendam welcomed the Central Street Cafe to the 6th ward and thanked Economic Development team for all their assistance. The youth department of Streets and Sanitation will be assisting in clearing the sidewalks and alleys that are overgrown with foliage. Ward 7, Alderman Grover passed on her condolences for the passing of Mr. Chris Short an Educator at Kingsley School. She congratulated Matthew an ETHS senior for the new roof for the picnic pavilion at Lighthouse Beach. A 7th Ward meeting will occur at 6:30 this Thursday at the Ecology Center. Ward 8, Alderman Rainey congratulated the Brummel Park Neighbors for their sign-up festival on Saturday. Friday at 9 am she invited anyone with extraordinary skills to attend a meeting 727 Howard Street. Bike the Ridge will be October 2nd from 9-1 on Sunday, as well as a meeting on the 23rd of June at 9 am at the Outpost for the CTA Yellow-line stop. Ward 9, Alderman Burrus thanked the newly formed 9th ward outreach committee. The Custer Street Art Fair is this weekend from 9 am-6 pm. She also mentioned that Evonda Thomas will be singing at the fair. Page 20 of 394 City Council Meeting Minutes June 13, 2011 11 Alderman Wilson motioned for the Council to convene into Executive Session with a second. Roll Call resulted in a 9-0 vote to convene at 9:45 pm. Rodney Greene City Clerk Page 21 of 394 CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER 2100 RIDGE AVENUE, EVANSTON 60201 COUNCIL CHAMBERS Monday, June 20, 2011 7:00 p.m. ORDER OF BUSINESS Roll Call: Alderman Fiske Alderman Holmes Alderman Braithwaite Alderman Tendam Alderman Wynne Alderman Grover Alderman Wilson Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl opened the Regular meeting of the City Council after Roll Call at 7:10 p.m. Aldermen Rainey and Burrus arrived at 7:35 p.m. to the Council Chamber. Mayor Proclamations and Public Announcements The Mayor congratulated the entire City of Evanston for winning first place in the 2011 Mayors Climate Protection Award from the United Conference of Mayors that was held in Baltimore. City Manager Presentations and Announcements City Manager Bobkiewicz showed a video of the Mayor’s comments and her acceptance of the 2011 Climate Protection Award, which also identified a few of the staff who were involved. She also mentioned the former Mayor, Lorraine H. Morton who signed the declaration for a greener Evanston first. Chief Klaiber introduced their program for a city wide CPR training courses starting on June 22 and continuing every month there-after. North Shore University Health System: Evanston Hospital Donations to Evanston’s Police/Fire Foundation, and the Farmer’s Market. The amounts that were donated to both entities by Mr. Shawn O’Grady of North Shore University Health System Evanston Hospital were as follows: (1) $3,000.00 to the Police/Fire Foundation for the CPR training needs. (2) $5,000.00 was donated to the Friends of the Farmer’s Market. “File for Life” Program was presented by Captain Peter J. Casey and Christina Ferraro explained how the program operates. There will be a form that has all of the information for the patient they are servicing, which the patients will keep in their freezers in the home. The kick off date will be at the Levy Center at the end of July. Page 22 of 394 Minutes DRAFT June 20, 2011 2 City Manager presented the 2011 Top Corporate Citizen Award from North Shore United Way to the Mayor. Citizen Comment The following persons spoke on SP2: Joan Rothenberg, 1575 Ashland stated her non-support of the wind farm initiative homework should have been done first before considering the wind farm, and the death of the native fish supply that no longer exists in the Lake water. Andrew MCgonigle, 2528 Princeton Ave. an employee of Northwestern University and their evaluation of the model that was presented did not provide enough information, and they advise the City of Evanston to decline from pursuing the wind farm initiative. Jonathan Nieuwsma, 1408 Dempster stated he was an strongly supports the of-shore wind farm initiative. He also stated we are not the first but are behind others who already have wind farm projects. Fred Wittenberg, 1726 South Blvd. member of the Mayor’s review committee submitted the committee’s report. They were against the off-shore wind farm program and Evanston will not gain any benefits from this project. Barbara Janes, 802 Colfax stated she was here to urge the Council to stop their idea of pursuing an off shore wind farm, and there will be no benefit for the Evanston tax payers. Barbara Saxes, 3007 Thayer stated there is a lack of science data to support the use of off shore wind farms. She urges the Council not to proceed with the project, but to put an immediate halt. Her non-support of the wind farm project as she continued with a long dissertation. Ginny Rosenberg, 1133 Judson stated her concern was a lack of geological information and how deep the pillions will have to be driven into the Lake bottom. Carl Bova, 1322 Rosalie Street stated his qualifications and urged the Council to stop the project. Jeanne Lindwall, 625 Library Place stated the City Council should drop further consideration this idea until the Lake Michigan Offshore Wind Energy Council completes its report. These persons spoke on the Kendall project. Padma Rao, 2246 Sherman spoke of her concerns for the destruction of the trees located on the Kendall Re-Subdivision. She stated science facts that trees produce oxygen and remove harmful carbon dioxide from the air. She asked for each member cite the laws and matter on their decision to killing these trees. B.K. Rao, 2246 Sherman stated her concerns of destroying the trees that are an integral part of the ecological system in providing oxygen and removing carbon dioxide from the air. She also stated the trees were here even before there was an Evanston. Junad Rizki, 2262 Ridge spoke about his concerns of the possible opening of the Clinic Center in the basement of the Civic Center, the rooms are not ADA accessible. He also talked of the Elected Officials being more fiscally responsible. Copies of written comments are available in the City Clerk’s office. Page 23 of 394 Minutes DRAFT June 20, 2011 3 SPECIAL ORDER OF BUSINESS (SP1) Climate Action Plan Update Staff recommends that City Council receive the Climate Action Plan update which will be presented at the Council meeting. For Discussion Ms. Catherine Hurley, Sustainability Coordinator, gave a video presentation of the Climate Action Plan that also was part of the reason the City received the 2011 Mayor’s Climate Protection Award which was presented to Mayor Tisdahl in Baltimore. She gave an update of the strategies that the City of Evanston had accomplished and the strategies that are still progressing. To date the City of Evanston has saved up to 100,000 kilowatts of electricity and $11,000.00 in savings. A question concerning what could be composed, and the answer was yard waste and not dog poop or organic garbage. One citizen identified Earlene the Compose Queen in Evanston who supplies composing for the residents of Evanston. (SP2) Wind Farm Committee Report Staff recommends City Council consider the information provided by the Mayor’s Wind Farm Committee, and that City Council provide direction regarding next steps. Recommendations from the Mayor’s Wind Farm Committee for next steps can be found on page 4 of Attachment 2. For Action Ms. Hurley announced the presence of individuals who were present to present their findings and proposal for the implementation of the Wind Farm Project. One of the groups came forward to present their findings and their suggestion was from the committee. The decision after discussions by the Council was to accept the report and to send the plan back to the agenda of the Council for the meeting on July 11, 2011 to supply ideas for the next steps. There will be two residents on the committee and those persons will be identified at the July 11th , 2011 meeting of the City Council. (SP3) 311: 1st Quarter Report Staff recommends that City Council review the 311: 1st Quarter Report which will be presented at this Council meeting. For Discussion (SP4) Mass Notification: Public Information Option Staff recommends City Council consideration of the Mass Notification: Public Information Option which will be presented at this Council meeting. Staff recommends that City Council provide direction to staff. For Discussion Mr. Joe McRae, Assistant to City Manager and Susan Pontarelli, Supervisor of 3-1-1 and the Police Service Desk Supervisor gave an update of the operation. Ms. Pontarelli explained the busiest days are Mondays or any day after a holiday, as well as the water shut-off days. The slowest day is Sunday. The average daily service requests are 49 where Public Works receives the majority of the calls. Mr. McRae also showed a graph of the brake down of the wards call for service. The top five Service Requests were: Page 24 of 394 Minutes DRAFT June 20, 2011 4 1. Trash - Special Pickup ($100,000.00 revenue/year for bulk pickups) 2. Trash - Missed Pickup (results as the set outs from the change of supplier) 3. Broken Parking Meters (213 service requests, 134 were generated by staff) 4. Trash Cart – Large (the numbers should be “0” once all have been delivered by July 1st) 5. Trash – Missed Recycling Pickup (in-house crews workable equipment issues) In the fall a free application for download to your cell phone 3-1-1 application to place request from your phone. Cricket is the only phone system that will not connect with the 3-1-1 system. (SP5) FY2012 City Council Goals Update Staff recommends City Council consideration and discussion of the FY2012 City Council goals. For Discussion City Manager then reviewed the Council goals and noted they will be televised in the Council Chamber. He stated to have further meetings to discuss the remaining issues for further directions. Meeting was motioned to adjourn and it was seconded. The meeting was adjourned at 9:55 p.m. Rodney Greene City Clerk Page 25 of 394 Page 1 of 4 Rev. 6/23/2011 3:33:03 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, June 27, 2011 5:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING of June 13, 2011 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 06/19/11 $2,609,353.04 (A2) City of Evanston Bills FY2011 through 06/28/11 $3,736,962.89 (A3.1) Approval of Renewal of CADS (Computer Aided Dispatch System) Software License and Service Agreement with SunGard Public Sector Staff recommends continuation of the annual sole source software license and service agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CADS (Computer Aided Dispatch System) software. Staff recommends that the City Council authorize the City Manager to renew this sole source annual service agreement in the amount of $58,515, which is a 0% increase in cost over last year. Funding is provided in the Emergency Telephone System budget account 5150.62509 Service Agreements/Contracts (Budget Amount: $61,500). For Action (A3.2) Approval of Maintenance Plan Agreement for Sherman Plaza beginning August 23, 2011 through August 22, 2012 Staff recommends City Council approval to authorize the City Manager to continue a maintenance agreement for Sherman Plaza that was established in 2006. This maintenance agreement is between the City, the Residents of Sherman Plaza Condominium Association, and the retail owner (currently MB Evanston Sherman, LLC). The 3-party agreement covers the period of August 23, 2011 through August 22, 2012. Funding provided by the Parking Fund, Acct 7036.62660 in a not-to-exceed maximum of $115,000. For Action Page 26 of 394 Page 2 of 4 Rev. 6/23/2011 3:33:03 PM (A3.3) Approval of Contract Award to Ozinga Ready Mix Concrete, Inc. for Concrete (Bid 12-33) Staff recommends City Council approval of a contract for the purchase of 400 cubic yards of concrete at a cost of $101.00 per cubic yard, 250 cubic yards of high early strength concrete at $121.00 per cubic yard, and 50 cubic yards of flowable fill at $89.00 per cubic yard to Ozinga Ready Mix Concrete, Inc. (2222 South Lumber Street, Chicago, IL) for a total of $75,100. Funding for this purchase will be from: the FY2011 General Fund Street and Alley Account, 2670.65055 in the amount of $30,000; the Water Fund Account 7115-65051 in the amount of $8,000; and the Sewer Fund Account 7400-65051 in the amount of $8,000. The remaining $29,100 will be paid from the FY2012 General Fund Street and Alley Account 2670.65055. For Action (A3.4) Approval of Contract Award to Arrow Road Construction for Modified Hot Mix Asphalt (Bid 12-34) Staff recommends City Council approval of a contract for the purchase of 500 tons of modified hot mix surface at a cost of $50.50 per ton and 300 tons of modified hot mix binder at a cost of $42.50 per ton to Arrow Road Construction dba Healy Asphalt (3401 South Busse Road, Mount Prospect, IL) for FY2011 for a total cost of $38,000. Funding for this purchase will be from: the General Fund, Street and Alley Maintenance account 2670.65055 in the amount $30,000; the Water Fund account 7715-65051 in the amount of $4,000; and the Sewer Fund account 7400-65051 in the amount of $4,000. The accounts have $110,000, $22,991 and $22,991 respectively budgeted for FY 2011. For Action (A3.5) Approval of Renewal of Printing Contract with Ripon Printers for Recreation & Arts Activities Guide and “Highlights” Newsletter (Bid 10-48) The Parks, Recreation and Community Services Department recommends that the City Council authorize the City Manager to execute the option to renew the contract to print the City’s combined Recreation & Arts Activities Guide and “Highlights” newsletter publication with Ripon Printers (656 S. Douglas St., Ripon, Wisconsin) for a third year in the amount of $54,900. Ripon Printers submitted the lowest-priced responsible and responsive bid (Bid 10-48). The original bid requested prices for an optional second and third year. City Council renewed the contract last July for a second year. Although Ripon Printers’ bid did not include a price increase for the optional years, the company has agreed to honor their price. For Action Page 27 of 394 Page 3 of 4 Rev. 6/23/2011 3:33:03 PM (A3.6) Approval of Contract Award Recommendation to Bulley & Andrews, LLC for the 2011 Comprehensive Parking Garage Repair Project (Bid 12-17) Staff recommends approval of Option 2 the base bid plus alternates 1 through 6 for the 2011 Comprehensive Parking Garage Repair Project to Bulley & Andrews, LLC (1755 W. Armitage Avenue, Chicago, IL) in the total amount of $2,539,934. Funding will be provided by: FY2011 Capital Improvement Program Account #416138 in amount of $1,809,621; Washington National TIF in the amount of $473,715; and the Parking Fund in the amount of $306,598. For Action (A4) Approval of Risk Based Farmers’ Market Inspection Fees Staff recommends that City Council approve Risk Based Fees at the Farmers Markets (all sites) to address current economic concerns. The three (3) recommended fees are: Risk 1, $225 (High risk - food sold requires extensive handling); Risk 2, $150 (Medium - food sold requires minimal handling); and Risk 3, $75 (Low - food sold is prepackaged). For Action (A5) Approval of 2012 and 2013 Vehicle Sticker Selection and Renewal Timeframe Staff recommends that City Council select one (1) design to be highlighted on the 2012 City of Evanston Vehicle Sticker. Candidates for consideration are The Cradle, The Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation, and the Chessman Club of the North Shore. For 2013, staff recommends design of a sticker by City staff to coincide with the Evanston 150th Celebration. Staff also recommends the City Council change the sticker renewal deadline to mid-December to coincide with the new calendar year fiscal year. This year, the recommended deadline would be December 16, 2011. For Action (A6) Resolution 40-R-11, Authorizing the City Manager to Negotiate a Contract for the Purchase of Real Property Located at 623 – 627½ Howard Street, Evanston, Illinois Staff recommends the approval of Resolution 40-R-11 authorizing the City Manager to negotiate and execute a contract for the purchase of real property located at 623-627½ Howard Street in Evanston, Illinois for an amount not to exceed $475,000. Funding provided for this acquisition is through a loan to the Howard-Ridge Tax Increment Financing District (TIF) from the Economic Development Fund. For Action (A7) Ordinance 58-O-11, Amending City Code Section 1-6-2 to Authorize the Mayor to Solemnize Marriages and Solemnize and Certify Civil Unions Staff recommends approval of Ordinance 58-O-11, which amends City Code Section 1-6-2 regarding the Mayor’s powers and duties. The Mayor will request suspension of the Rules so that the Ordinance may be adopted. Request suspension of the rules for Introduction and Action on June 27, 2011. For Introduction and Action Page 28 of 394 Page 4 of 4 Rev. 6/23/2011 3:33:03 PM (A8) Ordinance 59-O-11: Approval of General Obligation Bond Issue Staff recommends approval of Ordinance 59-O-11 for the issuance of not-to- exceed amount of $19,300,000 in 20-year tax-exempt General Obligation (G.O.) bonds. As has been done previously, the City uses a parameters ordinance that provides a not to exceed limit for the bonds set at $19.3 million. The proposed $19,300,000 debt issuance is comprised of G.O. bonds to be issued for the FY2011 Capital Improvements Program ($9,120,000), the Sewer Fund ($8,000,000) and refinancing of a portion of the Series 2003B bonds ($2,120,000). For Introduction (A9) Ordinance 60-O-11 Approving and Authorizing Revenue Bonds and Related Matters Thereto (Roycemore Conduit Financing) Staff recommends approval of Ordinance 60-O-11 authorizing Revenue Bonds and related matters regarding Roycemore School conduit financing. Roycemore School has requested the City act as the conduit financing authority for their debt issuance. The City will not incur a liability to repay this debt in the event of a default by Roycemore. This debt will not appear in the City’s financial balance sheet, but will appear as a note in our financial statements. For Introduction (A10) Ordinance 42-O-11, Decreasing the Number of Class H Liquor Licenses Due to a Change in Ownership of Evanston 1st Liquors The Local Liquor Commissioner recommends adoption of Ordinance 42-O-11, which amends Section 3-5-6-(H) of the City Code to decrease the number of Class H liquor licenses from 2 to 1 due to a change in ownership of Evanston 1st Liquors, 1019 Davis Street. For Introduction (A11) Ordinance 43-O-11, Increasing the Number of Class H Liquor Licenses to Permit Issuance to Evanston 1st Liquors The Local Liquor Commissioner recommends adoption of Ordinance 43-O-11, which amends Section 3-5-6-(H) of the City Code to increase the number of Class H liquor licenses from 1 to 2 to permit issuance to Vishna Evanston Liquor, Inc., new owner of “Evanston 1st Liquors,” 1019 Davis Street. For Introduction IV. ITEMS FOR DISCUSSION (APW1) Proposed Bike Racks and Shelters on Clark Street at Sherman Avenue and Central Street at Stewart Avenue V. COMMUNICATIONS VI. ADJOURNMENT Page 29 of 394 Final Page 1 of 7 Administration and Public Works MEETING MINUTES Administration & Public Works Monday, June 13, 2011 5:45 P. M. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey Members Absent: Staff Present: Lara Biggs, Wally Bobkiewicz, Donald Cornelius, Paul D’Agostino, Rajeev Dahal, Joellen Earl, Chief Eddington, Grant Farrar, Doug Gaynor, Rodney Greene, Stephen Griffin, Curtis Hanawalt, Shanee Jackson, Lonnie Jeschke, Marty Lyons, Suzette Robinson, Paul Schneider, David Stoneback, Matt Swentkofske, Evonda Thomas Others Present: Jeanne Lindwall – resident Mitchell Dulin – Central Street Café, Owner Presiding Member: Alderman Holmes DECLARATION OF QUORUM With a quorum present, Chairman Holmes called the meeting to order at 5:55 P. M. APPROVAL OF MEETING MINUTES MAY 9, 2011. It was moved by Ald. Grover and seconded by Ald. Burrus that the minutes of the May 23, 2011 meeting be approved. A voice vote was taken and the minutes were approved. NEW BUSINESS ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 5/22/11 $2,606,603.29 City of Evanston Payroll through 6/05/11 $2,479,646.97 It was moved by Ald. Grover and seconded by Ald. Burrus that the payrolls of 5/22/11 and 6/05/11 be approved. A voice vote was taken and they were approved. (A2) City of Evanston Bills FY2011 through 6/14/11 $2,294,906.30 Credit Card Activity for period ending April 30, 2011 $ 86,012.24 Concerning the Model Lease form, Ald. Rainey wondered if the form is used as a lease or attached to a common form of a lease. Ald. Holmes presumed that it was the same practice. She stated that landlords need to be informed. Ald. Rainey thought it should be on the web site. Ald. Braithwaite questioned the Page 30 of 394 Final Page 2 of 7 Administration and Public Works payments for Youth Outreach in the past month. Chief Eddington said the outreach staff works with Parks and Recreation to get youth into the programs and they also assist High School staff. They will track at risk kids in the City’s programs. He noted that there would be more recreational activities available this summer. Ald. Holmes asked if there will be special events on Saturdays and Chief Eddington replied that yes there will. It was moved by Ald. Burrus and seconded by Ald. Grover that the Bills list of 6/14/11 and the credit card activity ending 4/30/11 be approved. A voice vote was taken and it was approved. (A3.1) Approval of Contract Award for 2011 Construction Debris Hauling and Disposal (Bid 12-29) Staff recommends City Council approval of a contract for construction debris hauling and disposal to KLF Trucking (2300 W. 167th Street, Markham, IL) in the amount of $144,767.50. Funding for this work will be from the Water Fund, Sewer Fund and General Fund. In FY2011, funding is allocated in the amount of $126,650.00. The remainder of the contract funding will occur in FY2012. It was moved by Ald. Grover and seconded by Ald. Burrus that A3.1 be approved. A voice vote was taken and it was approved. (A3.2) Approval of Vehicle and Equipment Purchases Staff recommends City Council approval to purchase 7 replacement vehicles/equipment for various divisions and departments from Currie Motors (9423 W. Lincoln Hwy., Frankfort, IL) in the amount of $446,693.56 for two (2) Ford ¾ Ton pick-up trucks with plows and five (5) Ford 1-Ton Dump trucks with plows. Funding will be provided by Fleet Services Capital Outlay Budget for Automotive Equipment (7720.65550) which has an approved budget for FY2011 of $1,900,000 of which $500,000 was allocated for this replacement equipment. It was moved by Ald. Grover and seconded by Ald. Burrus that A3.2 be approved. A voice vote was taken and it was approved. (A3.3)Approval of a Vacuum Truck Vehicle Replacement Purchase The Fleet Services Division of the Public Works Department and the Utilities Department staff recommends City Council approval to purchase one (1) replacement Vacuum Truck vehicle for the Sewer Division of the Utilities Department from Standard Equipment Company (2033 W. Walnut Street, Chicago, IL) listed in the amount of $399,837, less a trade-in allowance of $65,000 for a net cost of $334,837. Funding will be provided by Fleet Services Capital Outlay Budget for Automotive Equipment (7720.65550) of which $350,000 was allocated for this replacement equipment. It was moved by Ald. Grover and seconded by Ald. Rainey that A3.3 be approved. A voice vote was taken and it was approved. Page 31 of 394 Final Page 3 of 7 Administration and Public Works (A3.4)Approval of Purchase of Arbotect Fungicide Staff recommends approval of the sole source purchase of 111 gallons of Arbotect fungicide at $377.23 per gallon for a total purchase amount of $41,872.53. Funding will be provided by FY2011 General Fund account #3535.62496 with a total allocation of $291,400. Ald. Burrus said she did not think the City had money for this item. This will be a budget issue. Ald. Rainey said that the item is in the budget. Ald. Burrus replied, “We cannot afford it.” Ald. Rainey thought it could not be not affordable. The disease could spread and property values will go down. Ald. Holmes asked why not all of the work was outsourced. Paul D’Agostino (Parks/Forestry & Facilities Management Supervisor) said that the program has always been that staff does 100 to 160 trees and the excess is given to an outside firm. That number is about the most they can do in a summer. Ald. Rainey asked if residents who own elm trees are being notified. P. D’Agostino said that is it on the web site and there will be press releases. It was moved by Ald. Grover and seconded by Ald. Rainey that A3.4 be approved. A voice vote was taken and it was approved 3 to 2. Ald. Burrus and Ald. Holmes voted against it. (A4) Approval of Contract between the City of Evanston and the Evanston Police Sergeants Association (Fraternal Order of Police – FOP) Staff recommends approval of the Agreement between the City of Evanston and the Evanston Police Sergeants Association for a successor collective bargaining agreement commencing March 1, 2011 through December 31, 2012. Funds associated with the settlement of the agreement are contained in the FY11 City budget, within the Police Department business units. It was moved by Ald. Grover and seconded by Ald. Rainey that A4 be approved. A voice vote was taken and it was approved. (A5) Resolution 31-R-11: Adoption of the City of Evanston Identity Protection Policy Staff recommends City Council approval of Resolution 31-R-11 Identity Protection Policy to safeguard social security numbers collected, maintained, and used by the City of Evanston against any unauthorized access and use. It was moved by Ald. Grover and seconded by Ald. Braithwaite that A5 be approved. A voice vote was taken and it was approved. (A6) Resolution 35-R-11: Designation of Illinois Municipal Retirement Fund (IMRF) Authorized Agent Staff recommends approval of Resolution 35-R-11, which changes the IMRF Authorized Agent from Joellen C. Earl, Director of Administrative Services to Cheryl Chukwu, Human Resources Manager. The City’s Human Resources Director has traditionally been designated as the Authorized Agent. It is more efficient and appropriate that the designation remain within the Human Resources Division. It was moved by Ald. Rainey and seconded by Ald. Braithwaite that A6 be approved. A voice vote was taken and it was approved. Page 32 of 394 Final Page 4 of 7 Administration and Public Works (A7) Ordinance 35-O-11: Amending Noise Restrictions for Construction and Commercial Leaf Blowers on Holidays Staff recommends consideration of Ordinance 35-O-11, which clarifies the existing subsections on noise prohibitions for construction activities and commercial operators of leaf blowers to extend the prohibitions specified to all day on Sundays and all City, State of Illinois and federal holidays. This ordinance is presented at the request of a resident. Ald. Burrus stated that she has received emails supporting this issue. Is there anything else to support it she asked. Have we heard from the landscaping companies? Ald. Holmes said that she too had received a few emails. Ald. Rainey said that in her neighborhood she has had landscapers that leave their mowers running and use other loud equipment and no leaf blowers. What is someone to do who works and needs to sleep in the morning. Weekends are sometimes the only time to attend to the yard. I have no problem she stated with the existing policy. Wally Bobkiewicz (City Manager) said that he took this on when two residents contacted him to complain about Thanksgiving Day being noisy. This is a community standard question. It can be assumed that a holiday is the only day some have to use a leaf blower. Ald. Grover asked if the activity could be restricted to certain hours. Ald. Rainey suggested banning leaf blowers on Thanksgiving Day. Snow blowers are just as noisy she added but they should not be banned. It was moved by Ald. Burrus and seconded by Ald. Grover that A7 be approved. A voice vote was taken and it was approved 3 – 2. Ald. Braithwaite and Ald. Rainey voted against it. (A8) Ordinance 40-O-11: Enacting a New Subsection 3-5-6-(AA) of the City Code, “Class AA” Liquor Licenses Local Liquor Commissioner recommends that the City Council suspend its rules, introduce, and adopt Ordinance 40-O-11, which permits licensees to operate café-bar-delicatessen-wine shop hybrids. Licensees would be permitted to sell wine and beer. The cafés may not operate as Type 2 Restaurants. Suspension of the Rules requested to permit Introduction and Action on June 13, 2011. Ald. Rainey asked if all the paper work had been received. Grant Farrar (Corporation Counsel/City Attorney) said that everything except the fingerprint information from the State. The City can ask for a conditional license. Ald. Burrus asked why another category was needed. G. Farrar said that he is trying to trim the code. However, this category is not covered. Other jurisdictions studied have helped with the language. Ald. Burrus asked if at a wine store that does a tasting, with this type of license, could the customer walk out with a bottle of the wine. G. Farrar replied that the tasting is an enticement to sit down for a meal and enjoy a bottle of the wine or the customer could go into the store part of the facility and buy a bottle of the wine. Ald. Rainey said that she understood that if one liked the wine, bought a bottle, they could sit down for dinner. How she asked will the tax handled. Is it taxed as purchased or poured? G. Farrar said the bottle should be part of the dinner bill. Mitch Dulin, Central Street Café owner, stated that if a bottle is purchased on the premises to go with a meal, there will be no corkage fee. Sampling is planned on and off premises. Page 33 of 394 Final Page 5 of 7 Administration and Public Works Customers can try several wines, etc. select one and have it with dinner or take it home. It was moved by Ald. Rainey and seconded by Ald. Grover that A8 be approved. A voice vote was taken and it was approved. (A9) Ordinance 41-O-11: Increasing the Number of Class AA Liquor Licenses to Permit Issuance to Central Street Café Local Liquor Commissioner recommends that the City Council suspend its rules, introduce, and adopt Ordinance 41-O-11, increasing the number of Class AA liquor licenses from 0 to 1 to permit issuance to Chardonnay Wine Bar Corp., d/b/a “Central Street Café,” located at 2800 Central Street. Suspension of the Rules requested to permit Introduction and Action on June 13, 2011. It was moved by Ald. Rainey and seconded by Ald. Braithwaite that A9 be approved. A voice vote was taken and it was approved. (A10) Ordinance 44-O-11: Decreasing the Number of Class D Liquor Licenses Due to a Change in Ownership of Royin Sushi Bar The Local Liquor Commissioner recommends adoption of Ordinance 44-O- 11, decreasing the number of Class D liquor licenses from 24 to 23 due to a change in ownership of Royin Sushi Bar, 1930 Central Street. It was moved by Ald. Rainey and seconded by Ald. Burrus that A10 be approved. A voice vote was taken and it was approved. (A11) Ordinance 45-O-11: Increasing the Number of Class D Liquor Licenses to Permit Issuance to Royin Sushi Bar The Local Liquor Commissioner recommends adoption of Ordinance 45-O- 11, increasing the number of Class D liquor licenses from 23 to 24 to permit issuance to Red Maki, Inc., new owner of Royin Sushi Bar, 1930 Central Street. It was moved by Ald. Grover and seconded by Ald. Burrus that A11 be approved. A voice vote was taken and it was approved. IV. ITEMS FOR DISCUSSION (APW1) Disposable Shopping Bag Proposed Ordinance Ms. Jeanne Lindwall, resident, questioned what this ordinance would accomplish more than bags are not showing up as litter. This will not change people’s habits. The plastic bag is greener than the paper bag and reuse changes the math. Keeping plastic bags out of landfills should be a major purpose. Dominick’s and Jewel sell what they collect. This proposed ordinance still allows for a lot of plastic bags to be litter or in a landfill. I feel we need to urge more about recycling. This proposed ordinance only focuses on one tiny point. Ald. Burrus said she must take exception with Ms. Lindwall’s comments. She asked for the documentation that she used. To speak up like this she felt was to do a disservice to the community. Ms. Lindwall responded that the information is available. Lake County Solid Waste did a study, which she has provided to staff. There is a lot of research out there she concluded. Ald. Holmes said that she was sure that they would hear many different views. Catherine Hurley Page 34 of 394 Final Page 6 of 7 Administration and Public Works (Sustainable Programs Coordinator) noted that she had up-dated the white paper after doing more research. On April 25, Ordinance 67-O-10 was presented concerning a five-cent tax on plastic bags. The committee talked about a complete ban. It was decided that more discussion was required. At the May 4 meeting over 100 people attended. It was after that, the white paper was created and it is updated after every meeting. After one meeting, Ald. Fiske and I were contacted she said by a bag manufacturer and recycling plant. I continue to receive more information. The goal today was to give you additional information. Ald. Burrus moved and Ald Grover seconded that the Environmental Board and the business community work with Catherine Hurley and submit a proposal at the October meeting. A voice vote was taken and it was approved 5 – 0. Ald. Grover noted that the impression she got was that Evanston wants to do away with single use bags. Now she said, the City needs to find a way to accomplish this. (APW2) Discussion of Amending Section 10-11-13, 10-11-14 and 10-11-16 of the City Code to Establish City-wide Weight Limit; Update Truck Restricted Routes and Designated Truck Routes Suzette Robinson (Director Public Works) noted that this discussion resulted from a request from two Aldermen to study weight limits for Oakton Street east of Dodge Avenue and for Church Street. The current map being used is in disagreement with the current ordinance. Because of this, the study was expanded to study all routes. There are two IDOT roads that we could request be restricted. Staff is recommending a citywide 8,000-pound limit on all streets except those that are identified as truck routes or truck prohibited routes. A pick- up truck, a garbage truck and a UPS delivery truck, are all over 8,000 pounds but will be allowed on these restricted streets due to the nature of their work, basically delivery. With an approved truck route in place, all businesses will be notified and the City Police Department will be asked to enforce the ordinance. Ald. Grover asked about signage. S. Robinson replied that some have not been corrected by ordinance but this will change for all signs under the new ordinance. Ald. Grover asked if our neighboring cities have similar bans. S. Robinson replied that truck routes are a nationwide program. Ald. Rainey asked if all truck-prohibited streets were on the map in the handout and S. Robinson replied that the City map has been continuously updated since 1978. Please let me know what streets you are referring to. Ald. Burrus stated that the lumberyard on Custer Avenue is a big problem. They use Oakton Street for their deliveries. They could be coming north from Chicago from Howard Street and not use Oakton Street at all. S. Robinson pointed out that would not solve deliveries to St. Francis Hospital on Ridge Avenue. Therefore, Ald. Burrus said, this does not help anyone who lives on Oakton Street. S. Robinson said that it will reduce the number of trucks and where possible, the City is resurfacing the street. The City cannot disallow trucks for deliveries to St. Francis and residential sites in this part of town. We will look into trucks going to Evanston Lumber and see if the turn on Main Street will accommodate them. Perhaps the turn ratio can be improved. Ald. Burrus insisted that this does nothing to alleviate the problem on Oakton Street. What, she asked, are residents to do? Ald. Rainey suggested better turning on Main Street and the paving of Oakton Street would be a major improvement. She did recommend Page 35 of 394 Final Page 7 of 7 Administration and Public Works that work not begin before the work on the school is finished and the big trucks are no longer going to be using Oakton Street. Ald. Holmes said to try it and see what these remedies do. She suggested that resurfacing could begin on areas not near Oakton School. Ald. Burrus asked what “local” means and S. Robinson says it refers to the streets bordered by major roads/truck routes. Ald. Burrus asked when the Main Street turning area could be improved. S. Robinson said she and staff would go out on the 14th and look at the existing route. Ald. Rainey asked that they all be told when staff would be on Main Street. S. Robinson said she would set it up. V. COMMUNICATIONS VI. ADJOURNMENT Ald. Burrus motioned and Ald. Rainey seconded to adjourn. A voice vote was taken and the motion was approved at 7:05 p.m., June 13, 2011. Respectfully Submitted, Phillip Baugher Administrative Assistant, Administrative Services Page 36 of 394 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Marty Lyons, Assistant City Manager Richard Perry, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: June 23, 2011 Recommended Action: Staff recommends approval of the city of Evanston Payroll and Bills List. Summary: Payroll – June 6, 2011 through June 19, 2011 $2,609,353.04 (Includes employer portion of IMRF, FICA, and Medicare) Bills List – June 28, 2011 $3,736,962.89 General Fund Amount – Bills list $468,740.73 General Fund Amount – Supplemental list $ 0.00 General Fund Total: $468,740.73 Attachments: Bills List For City Council meeting of June 27, 2011 Items A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum Page 37 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 100.21639 EYE MED VISION CARE MONTHLY INVOICE 2,830.21 100.41340 DIRECTOR, ILLINOIS STATE POLIC CASE 11-00602 SEIZED FUNDS 458.00 100.41340 DANIELS, CAROLYN CASE 11-00602 SEIZED FUNDS 220.00 100.41420 VCG UNIFORM N.E.T. UNIFORM 68.90 100.22725 VERIZON WIRELESS (25505)WIRELESS SERVICE 371.00 100.41340 DIRECTOR, ILLINOIS STATE POLIC CASE 10-34886 SEIZED FUNDS 13,149.32 100.41420 PETTY CASH - JAMES HUTTON REPLENISH N.E.T OPERATING FUND 2,500.00 100.41050 NATIONAL AWARD SERVICES INC PLATE IMPRINTS 135.10 100.41060 BEAVER CREEK NURSERY MEMORIAL TREE REPLACEMENTS 490.00 100.41340 DIRECTOR, ILLINOIS STATE POLIC CASE 10-10379 SEIZED FUNDS 23,959.00 100.21680 CHICAGO TRANSIT AUTHORITY 901 *CHICAGO CARD PLUS PAYMENT 685.00 44,866.53 1300 CITY COUNCIL 1300.62285 AARYNN/ALLYSSA TRUCKING CITY COUNCIL MAIL DELIVERY 104.98 1300.62210 QUARTET COPIES POSTERS DRIVING SUMMIT 384.88 489.86 1400 CITY CLERK 1400.62210 WINDY CITY PRESS Hon. Rodney Green Business Car 18.00 1400.62280 FEDERAL EXPRESS CORP.SHIPPING 22.06 40.06 1505 CITY MANAGER 1505.62295 BOBKIEWICZ, WALTER REIMB. WASHINGTON DC LOBBY TRP 207.73 1505.65095 OFFICE DEPOT OFFICE SUPPLIES FOR 70.99 1505.64540 AT & T MOBILITY CITY MANG. WIRELESS SERVICE 129.34 408.06 1510 PUBLIC INFORMATION 1510.62205 EVANSTON ROUND TABLE LLC VOULUNTEERING/311 AD 86.00 1510.62205 QUARTET COPIES US CONFERENCE COPIES 44.40 130.40 1525 MISC. BUSINESS OPERATIONS 1525.68205 HILTON GARDEN INN HEALTH DEPT. CONF. BANQUET 1,772.40 1,772.40 1705 LEGAL ADMINISTRATION 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 6.00 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 35.24 1705.65010 THOMSON WEST INFORMATION CHARGES 619.45 1705.62345 EXECUTIVE REPORTING SERVICES LIQUOR COMMISSION HEARING 175.00 1705.62130 PROPERTY INSIGHT SEARCH SERVICES 100.00 935.69 1910 FINANCE DIVISION - REVENUE 1910.62431 GARDA CL GREAT LAKES, INC.SERVICE JUNE 2011 2,380.27 1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 10.70 1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 29.64 1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 103.63 1Page 38 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1910.51620 COOK COUNTY RECORDER OF DEEDS RECORDS 15.00 1910.62431 GARDA CL GREAT LAKES, INC.SERVICE FEE MAY 2011 48.25 1910.62449 DUNCAN PARKING TECHNOLOGIES, I PARKING CITATIONS 32,827.97 1910.62449 DUNCAN PARKING TECHNOLOGIES, I PARKING CITATIONS 33,571.15 68,986.61 1925 FINANCE DIVISION - PURCHASING 1925.65095 OFFICE DEPOT BLANKET ORDER FY 2011 3.88 1925.65095 OFFICE DEPOT BLANKET ORDER FY 2011 84.70 1925.65095 OFFICE DEPOT BLANKET ORDER FY 2011 16.37 1925.65095 WINDY CITY PRESS BUSINESS CARDS J. JACKSON 17.88 122.83 1929 HUMAN RESOURCE DIVISION 1929.62512 EVANSTON SENTINEL CORPORATION FIRE RECRUITMENT 289.00 1929.62274 I/O SOLUTIONS, INC POLICE RECRUITMENT 950.00 1929.62274 TRANS UNION CORP TESTING ADMINISTRATION 45.00 1929.62274 ERGOMETRICS TESTING ADMINISTRATION 13.80 1929.62512 BLUE LINE RECRUITMENT 199.00 1,496.80 1932 INFORMATION TECHNOLOGY DIVI. 1932.62340 LYRIS TECHNOLOGIES ELECTRONIC MAIL LIST 1,200.00 1932.62250 OUTSOURCE TECHNOLOGIES, LLC COPIER REPAIR 345.00 1932.62250 OUTSOURCE TECHNOLOGIES, LLC COPIER REPAIR-LIBRARY 400.00 1932.65555 DELL COMPUTER CORP.DELL LATITUDE E6420 1,361.60 1932.64510 SOUND INC.MAINT. CONTRACT NEC 2400 824.16 1932.64510 SOUND INC.SERVICE ORDER CHARGE 176.00 1932.62175 IRON MOUNTAIN OSDP MAINT. AGREEMENT 450.34 1932.62295 AULT, AMANDA L.REIMB. CITYWORKS CONFR.435.16 1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATION CHARGES 1,952.32 1932.65615 COMCAST CABLE CABLE SERVICE 201.96 1932.64505 AT & T 8100 MONTHLY CHARGES 46.75 1932.65095 OFFICE DEPOT BLANKET PURCHASE ORDER 11.51 1932.62340 ORACLE AMERICA, INC.FINANCIAL SYS ANNUAL SUPPORT 35,200.02 1932.62340 ORACLE AMERICA, INC.VIRTUAL IRON ANNUAL SUPPORT 118.13 1932.62340 ORACLE CORPORATION SALES CONTRACT 2340013 396.49 1932.62340 ORACLE CORPORATION SALES CONTRACT 2759377 172.80 1932.62340 ORACLE CORPORATION SALES CONTRACT 2340013 1,200.00 1932.62340 ORACLE CORPORATION SALES CONTRACT 2759377 7.92 1932.65095 OFFICE DEPOT BLANKET PURCHASE ORDER 214.95 44,715.11 1941 PARKING ENFORCEMENT & TICKETS 1941.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 699.38 1941.65045 CHICAGO TRIBUNE ADVERTISING FOR TOWING SERVIC 605.00 1941.62451 NORTH SHORE TOWING BOOTS & TOWING 1,945.00 3,249.38 2101 COMMUNITY DEVELOPMENT ADMIN 2101.65095 OFFICE DEPOT BLANKET PO FY 2011 ADMIN 29.05 2101.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 50.76 79.81 2Page 39 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2105 PLANNING & ZONING 2105.65095 OFFICE DEPOT BLANKET PO FOR FY 2011 28.62 2105.62210 WINDY CITY PRESS 1 BOX BUS CARDS SUSAN GUDERLEY 17.99 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER ZBA PACKETS 52.49 99.10 2115 HOUSING CODE COMPLIANCE 2115.62345 CHICAGO TITLE INSURANCE BUYER/BORROWER CHARGES 140.00 2115.62295 MOUNT PROSPECT, VILLAGE OF IACE QUARTERLY MEETING REGST.105.00 2115.62190 TECHNOLOGY AGAINST GRAFFITI GRAFFITI REMOVAL 959.00 2115.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 346.68 1,550.68 2120 HOUSING REHABILITATION 2120.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 101.52 2120.62295 MOUNT PROSPECT, VILLAGE OF IACE QUARTERLY MEETING REGST.105.00 206.52 2126 BUILDING INSPECTION SERVICES 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62210 WINDY CITY PRESS 1 BOX BUSINESS CARDS CLAUDE 17.99 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,450.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,560.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 550.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 300.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 25.00 2126.65095 OFFICE DEPOT BLANKET PO FY 2011 BLDG 51.43 2126.65095 HALLEN, WALTER S OFFICE DISPLAY HOLDERS 141.72 2126.65095 OFFICE DEPOT CREDIT FILE RETURN 49.41- 2126.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 105.97 6,312.70 2205 POLICE ADMINISTRATION 2205.64015 GRAINGER, INC., W.W.LAMP 224.16 2205.62360 EDDINGTON, RICHARD REIMB. FBI NATIONAL ACADEMY 50.00 2205.65040 JOHNSON LOCKSMITH, INC.TRANSP. KEY CUT 139.00 2205.65040 JOHNSON LOCKSMITH, INC.TRANSP. KEY CUT 25.00 2205.65040 LEMOI HARDWARE DOOR HOLD 4.54 2205.65040 LEMOI HARDWARE NOTIONS .66 2205.65040 LEMOI HARDWARE BLADE HACK 3.63 2205.65085 LEMOI HARDWARE DELUX FLAG 52.41 2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 34.59 2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 6.80 2205.65040 LEMOI HARDWARE BULB-TUBE 36.21 2205.65040 LEMOI HARDWARE BULB REFLECTOR 4.54 2205.65040 LEMOI HARDWARE BULB-TUBE 27.22 2205.68205 NATIONAL AWARD SERVICES INC CHIEF'S SPECIAL RECOGN. AWARD 531.00 2205.65125 EVANSTON FUNERAL & CREMATION REMOVALS-05/11 1,100.00 2205.64015 NICOR 0632 MONTHLY CHARGES 278.06 2205.62360 NORTHWEST POLICE ACADEMY ANNUAL MEMBERSHIP DUES 50.00 2205.68205 NORTHERN ILLINOIS POLICE ALARM ANNUAL NIPAS MEETING 120.00 3Page 40 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES 4,372.88 2205.68205 EDDINGTON, RICHARD REIMB. FBI NATIONAL ACADEMY 36.97 2205.64015 NICOR 0632 MONTHLY CHARGES 69.18 2205.62360 NORTH REGIONAL MAJOR CRIMES TA 2011 NORTAF DUES 3,600.00 10,766.85 2210 PATROL OPERATIONS 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE FOR 50.00 2210.65020 VCG UNIFORM UNIFORM PURCHASE 27.15 2210.65020 VCG UNIFORM NEW UNIFORM PURCHASE FOR 1,500.00 2210.65020 VCG UNIFORM NEW UNIFORM PURCHASE FOR 100.00 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE FOR 700.00 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE FOR 50.00 2210.65020 VCG UNIFORM UNIFORM PURCHASE 27.15 2210.65020 VCG UNIFORM NEW UNIFORM PURCHASE FOR 1,500.00 2210.65020 VCG UNIFORM NEW UNIFORM PURCHASE FOR 100.00 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE FOR 700.00 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE FOR 50.00 2210.65020 VCG UNIFORM UNIFORM PURCHASE 27.15 2210.65020 VCG UNIFORM NEW UNIFORM PURCHASE FOR 1,500.00 2210.65020 VCG UNIFORM NEW UNIFORM PURCHASE FOR 100.00 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE FOR 700.00 2210.65020 CHICAGO BADGE & INSIGNIA BADGE REPAIR/REFINISH 44.00 2210.65020 CHICAGO BADGE & INSIGNIA BADGE REFINISH 5.00 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE FOR 50.00 2210.65020 VCG UNIFORM UNIFORM PURCHASE 312.95 2210.65020 VCG UNIFORM UNIFORM PURCHASE FOR 1,500.00 2210.65020 VCG UNIFORM UNIFORM PURCHASE FOR 100.00 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE FOR 700.00 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE FOR 50.00 2210.65020 VCG UNIFORM UNIFORM PURCHASE 200.00 2210.65020 VCG UNIFORM UNIFORM PURCHASE 64.10 2210.65020 VCG UNIFORM UNIFORM PURCHASE FOR 1,500.00 2210.65020 VCG UNIFORM UNIFORM PURCHASE FOR 100.00 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE FOR 700.00 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE FOR 50.00 2210.65020 VCG UNIFORM UNIFORM PURCHASE 200.00 2210.65020 VCG UNIFORM UNIFORM PURCHASE 59.10 2210.65020 VCG UNIFORM NEW UNIFORM PURCHASE FOR 1,500.00 2210.65020 VCG UNIFORM NEW UNIFORM PURCHASE FOR 100.00 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE FOR 700.00 2210.65020 VELEZ, LUIS DAMAGED UNIFORM REPLACEMENT 54.99 15,121.59 2225 SOCIAL SERVICES BUREAU 2225.62370 THOMAS, JONATHAN YOUTH OUTREACH 5/30-6/10 1,104.00 2225.62370 ANDERSON, JONAH YOUTH OUTREACH 5/30-6/10 1,104.00 2,208.00 2230 JUVENILE BUREAU 2230.65020 J. G. UNIFORMS, INC US ARMOR ENFORCER 550.00 550.00 4Page 41 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2240 POLICE RECORDS 2240.65095 ILLINOIS PAPER COMPANY COPIER PAPER 1,284.00 2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 14.00 2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 9.15 2240.65095 LEMOI HARDWARE PROPERTY SUPPLIES 1.68 1,308.83 2245 COMMUNICATIONS 2245.64540 AT & T MOBILITY WIRELESS SERVICE 55.87 2245.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 1,733.51 2245.64540 AT & T MOBILITY WIRELESS SERVICE 55.87 1,845.25 2250 SERVICE DESK 2250.65125 SULLIVAN-SCHEIN DENTAL SERVICE DESK TOWELETTES 99.00 2250.65125 COLLEY ELEVATOR CO.ELEVATOR INSPECTIONS 168.00 2250.65125 LAPORT INC JANITORIAL SUPPLIES 276.78 543.78 2251 311 CENTER 2251.64505 AT & T 8100 *CARRIER CHARGE 398.47 2251.65095 LEMOI HARDWARE SURGE STRIP-311 41.79 2251.65095 LEMOI HARDWARE SURGE SUPRESSOR-311 45.43 2251.65095 LEMOI HARDWARE RETURN SURGE TAP 23.62- 2251.65095 LEMOI HARDWARE PADLOCK 19.96 482.03 2255 OFFICE-PROFESSIONAL STANDARDS 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 86.10 2255.61055 NATIONWIDE JANITORIAL CORP.TRANSCRIPTS 407.40 493.50 2260 OFFICE OF ADMINISTRATION 2260.62295 UNIVERSITY OF ILLINOIS MFI RECERTIFICATION 80.00 2260.65015 O'HERRON CO., INC., RAY WINCHESTER, .40S&W, 180 GRAIN 2,268.00 2260.65015 O'HERRON CO., INC., RAY WINCHESTER, .40S&W, 180 GRAIN 345.56- 2,002.44 2270 TRAFFIC BUREAU 2270.65020 UNIFORMITY, INC.UNIFORM ISSUE 3.90 2270.65020 UNIFORMITY, INC.UNIFORM ISSUE 739.45 2270.65085 MUNICIPAL ELECTRONICS INC RADAR CERTIFICATE 560.00 2270.65085 LEMOI HARDWARE STORAGE BOX 10.90 2270.65125 BROWN, SHELISE TOW REFUND 225.00 1,539.25 2275 COMMUNITY STRATEGIC BUREAU 2275.62295 INTERNATIONAL CONFERENCE ANNUAL MEMBERSHIP 125.00 2275.61055 RING, MARIANNE PST ANALYST 1,632.00 2275.62295 INTERNATIONAL CONFERENCE ANNUAL MEMBERSHIP 125.00 1,882.00 2280 ANIMAL CONTROL 2280.62225 BETTER METHODS BAGS 72.56 2280.62225 LAPORT INC JANITORIAL SUPPLIES 47.67 5Page 42 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2280.65025 PETSMART ANIMAL SHELTER LITTER 59.90 2280.65025 HILLS PET NUTRITION ANIMAL SHELTER FOOD 321.05 2280.62225 ANDERSON PEST CONTROL PEST CONTROL-JUNE 50.25 551.43 2305 FIRE MGT & SUPPORT 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 40.80 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 199.70 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 275.50 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 33.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 99.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 30.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 31.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 92.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 1,211.50 2305.64015 NICOR 0632 MONTHLY CHARGES 278.06 2305.65020 CHICAGO PROTECTIVE APPAREL INC PPE-HOODS 97.44 2305.64005 COMED MONTHLY CHARGES 47.99 2305.62335 DACRA COMPUTER SERVICE TRAINING DATA BASE 62.50 2305.65070 ABT APPLIANCE REPAIR 322.67 2305.65020 AIR ONE EQUIPMENT 2-NEW TURNOUT GEAR 3,800.00 2305.65020 AIR ONE EQUIPMENT PPE-BELTS 340.00 2305.65020 AIR ONE EQUIPMENT TURNOUT SUPPLY 357.00 2305.65020 AIR ONE EQUIPMENT TURNOUT REPAIR 33.80 2305.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 467.03 2305.65070 FOX VALLEY FIRE & SAFETY ANSUL SYSTEM SERVICE 101.75 2305.65070 FOX VALLEY FIRE & SAFETY ANSUL SYSTEM SERVICE 110.20 2305.65095 OFFICE DEPOT OPEN PO FOR OFFICE SUPPLIES 66.19 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 73.85 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 140.55 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 708.55 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 225.70 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 310.30 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 318.30 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 74.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 89.85 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 99.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 69.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 67.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 313.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 10.00 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 113.70 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 299.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 224.60 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 33.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 323.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 356.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 78.85 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 747.50 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 188.55 6Page 43 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 91.70 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 275.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 34.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 34.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 298.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 74.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 65.85 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 33.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 12.95 13,897.68 2310 FIRE PREVENTION 2310.62360 FIRE INVESTIGATORS STRIKE FORC FISF MEMBERSHIP 75.00 2310.62250 ZOLL DATA SYSTEMS SOFTWARE SUPPORT 550.00 625.00 2315 FIRE SUPPRESSION 2315.62295 NORTHEASTERN ILLINOIS PUBLIC S FIREFIGHTING TRAINING 230.00 2315.62295 NORTHEASTERN ILLINOIS PUBLIC S FIREFIGHTING TRAINING 50.00 2315.65075 PHYSIO-CONTROL, INC.LIFE PAK BATTERY 210.80 2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 323.60 2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 316.35 2315.62295 ROEDER, RYAN CAR ALLOWANCE PRECEPTOR CLS 16.78 2315.65040 LAPORT INC JANITORIAL SUPPLIES 283.73 2315.65040 LAPORT INC JANITORIAL SUPPLIES 468.80 2315.65085 LEMOI HARDWARE REPAIR PARTS 15.98 2315.65085 LEMOI HARDWARE REPAIR PARTS 25.06 2315.65085 LEMOI HARDWARE REPAIR PARTS 7.80 2315.65085 LEMOI HARDWARE REPAIR PARTS 11.35 2315.65085 LEMOI HARDWARE REPAIR PARTS 59.99 2315.65085 LEMOI HARDWARE RETURN HOSE 8.20- 2315.62295 UNIVERSITY OF IL (506 S WRIGHT FIREFIGHTING TRAINING 1,500.00 2315.62295 VILLAGE OF ROMEOVILLE FIRE ACA FIREFIGHTING TRAINING 570.00 2315.53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES MAY 2011 4,617.25 2315.62295 NORTHEASTERN ILLINOIS PUBLIC S FIREFIGHTING TRAINING 50.00 2315.65085 AIR ONE EQUIPMENT GAS METER REPAIR 160.00 8,909.29 2425 DENTAL SERVICES 2425.65075 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 468.00 2425.65075 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 872.00 2425.65075 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 418.00 2425.62521 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 85.00 1,843.00 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 146.54 2435.62471 ADAPCO, INC.RAMP WNV 100/CT TEST KIT 1,634.47 2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 54.00 2435.62477 NEXTEL COMMUNICATIONS WIRELESS SERVICE 109.51 2435.62471 ADAPCO, INC.SHIPPING AND HANDLING 25.00 2435.62471 ADAPCO, INC.RAMP WNV TEST READER DEMO 3,294.12 7Page 44 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5,263.64 2440 VITAL RECORDS 2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 922.00 922.00 2455 COMM.HEALTH PROG.ADMINSTRATION 2455.62275 FEDERAL EXPRESS CORP.SHIPPING 69.94 2455.62275 FEDERAL EXPRESS CORP.SHIPPING 19.46 2455.62275 FEDERAL EXPRESS CORP.SHIPPING 28.82 2455.62470 NEXTEL COMMUNICATIONS WIRELESS SERVICE 50.76 2455.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 51.75 220.73 2605 DIRECTOR OF PUBLIC WORKS 2605.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 49.75 49.75 2610 MUNICIPAL SERVICE CENTER 2610.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 1,485.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 126.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 163.75 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 123.75 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 68.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 115.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 142.15 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 98.25 2610.65040 LAPORT INC JANITORIAL SUPPLIES 593.40 2610.65020 CINTAS OVERALS RETURN 180.50- 2610.64005 COMED MONTHLY CHARGES 191.62 2610.65085 LEMOI HARDWARE PICTURE HANGERS 10.52 2610.62235 MIDWEST TIME RECORDER TIME CLOCK MAINT. CONTRACT 105.00 2610.64015 NICOR 0632 MONTHLY CHARGES 147.40 2610.62225 SMITHEREEN PEST MANAGEMENT SER RODENT CONTROL 90.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 180.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 115.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 137.75 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 143.75 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 41.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 79.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 113.75 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 130.75 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 145.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 174.75 2610.64015 NICOR 0632 MONTHLY CHARGES 1,387.37 2610.64015 NICOR 0632 MONTHLY CHARGES 459.11 2610.65020 UNIFORMS TO YOU CREDIT CLOTHING RETURN 80.74- 6,307.58 2625 ENGINEERING 2625.62235 PITMAN COMPANY MAINT. AGREEMENT XEROX 3040 1,980.00 2625.62235 PITMAN COMPANY CONTRACT FOR MATERIAL 14.64 2625.62235 PITMAN COMPANY CREDIT MATERIAL RETURN 12.56- 8Page 45 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1,982.08 2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.65085 CINTAS UNIFORM PURCHASE 72.50 2640.64007 COMED MONTHLY CHARGES 41.55 2640.64007 COMED MONTHLY CHARGES 104.44 2640.64008 COMED MONTHLY CHARGES 21.94 2640.64006 COMED MONTHLY CHARGES 257.86 2640.64008 COMED MONTHLY CHARGES 30.87 2640.64008 COMED MONTHLY CHARGES 21.84 2640.64006 COMED MONTHLY CHARGES 670.00 2640.64007 COMED MONTHLY CHARGES 38.07 2640.64006 COMED MONTHLY CHARGES 51.32 2640.65070 TRAFFIC TECHNICAL SUPPORT TRAFFIC SIGNAL POWER SUPPLY 142.00 1,452.39 2665 STREETS AND SANITATION ADMINIS 2665.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 2,741.44 2,741.44 2670 STREET AND ALLEY MAINTENANCE 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 294.24 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 234.72 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 259.68 2670.65055 OZINGA CHICAGO RMC, INC.READY MIX CONCRETE 772.40 2670.65055 OZINGA CHICAGO RMC, INC.READY MIX CONCRETE 3,435.00 2670.62295 NORTHEASTERN ILLINOIS PUBLIC S SUPERVISORS ACADEMY 50.00 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 235.68 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 704.40 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 235.68 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 270.24 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 564.96 2670.65115 HALL SIGNS INC PURCHASE OF TRAFFIC SIGNS 11,733.45 18,790.45 2685 REFUSE COLLECT & DISPOSAL 2685.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 44.37 44.37 2805 CHILDREN'S SERVICES 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 35.02 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 7.78 2805.65630 COMIX REVOLUTION, INC.JUV PRINT 54.99 2805.65630 BAKER & TAYLOR CREDIT JUV PRINT 910.99- 2805.65641 RANDOM HOUSE INC JV AV 262.40 2805.65630 BAKER & TAYLOR JUV PRINT 422.89 2805.65630 BAKER & TAYLOR JUV PRINT 913.64 2805.65630 BAKER & TAYLOR JUV PRINT 36.04 2805.65630 BAKER & TAYLOR JUV PRINT 34.58 2805.65630 BAKER & TAYLOR JUV PRINT CREDIT 144.43- 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 22.14 734.06 9Page 46 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2806 ADULT SERVICES 2806.65630 DRAMATIC PUBLISHING YA PRINT 11.21 2806.65630 BAKER & TAYLOR ADULT PRINT 675.60 2806.65641 BAKER & TAYLOR ADULT AV 107.74 2806.65641 BAKER & TAYLOR ADULT AV 164.64 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 88.16 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 64.66 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 223.20 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 22.01 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 55.00 2806.65630 BAKER & TAYLOR ADULT PRINT CREDIT 81.35- 2806.65641 BAKER & TAYLOR ADULT AV CREDIT 156.58- 2806.65630 BRODART COMPANY ADULT PRINT 1,647.30 2806.65630 BRODART COMPANY ADULT PRINT 121.57 2806.65630 BRODART COMPANY ADULT PRINT 19.84 2806.65630 BRODART COMPANY ADULT PRINT 7.11 2806.65630 BRODART COMPANY ADULT PRINT 2,277.67 2806.65630 BRODART COMPANY ADULT PRINT 1,973.26 2806.65630 BRODART COMPANY ADULT PRINT 15.70 2806.65641 MIDWEST TAPE ADULT AV 9.99 2806.65641 RANDOM HOUSE INC YA AV 35.20 2806.65641 RANDOM HOUSE INC YA AV 97.60 2806.65641 RANDOM HOUSE INC ADULT AV 61.50 2806.65641 RANDOM HOUSE INC ADULT AV 123.75 2806.65641 RANDOM HOUSE INC ADULT AV 67.46 2806.65641 RANDOM HOUSE INC ADULT AV 19.46 2806.65641 RANDOM HOUSE INC ADULT AV 33.75 2806.65641 RANDOM HOUSE INC ADULT AV 56.25 2806.65641 RANDOM HOUSE INC ADULT AV 33.75 2806.65641 RANDOM HOUSE INC ADULT AV 33.75 2806.65641 RANDOM HOUSE INC ADULT AV 30.00 2806.65641 RANDOM HOUSE INC YA ADULT AV 32.00 2806.65641 RANDOM HOUSE INC YA ADULT AV 40.00 2806.65641 RECORDED BOOKS INC.YA AV 226.40 2806.65641 RECORDED BOOKS INC.ADULT AV 13.90 2806.65641 RECORDED BOOKS INC.ADULT AV 33.00 2806.65641 RECORDED BOOKS INC.ADULT AV 33.00 2806.65635 PROQUEST INFO & LEARNING COMPA RENEWAL#900012236, 1/11-12/11 1,729.00 2806.65635 PROQUEST INFO & LEARNING COMPA RENEWAL#900012236, 1/11-12/11 86.45 2806.62340 INNOVATION EXPERTS ANNUAL SUBS. IN MYMEDIAMALL 7,986.00 2806.65630 BAKER & TAYLOR ADULT PRINT 71.07 2806.65630 BAKER & TAYLOR ADULT PRINT 189.68 2806.65630 BAKER & TAYLOR ADULT PRINT 14.57 2806.65630 BAKER & TAYLOR ADULT PRINT 585.01 2806.65630 BAKER & TAYLOR ADULT PRINT 59.80 2806.65630 BAKER & TAYLOR ADULT PRINT 306.25 2806.65630 BAKER & TAYLOR ADULT PRINT 976.78 2806.65630 BAKER & TAYLOR YA PRINT 390.64 2806.65630 BAKER & TAYLOR ADULT PRINT 869.60 2806.65630 BAKER & TAYLOR ADULT PRINT CREDIT 1,677.96- 10Page 47 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2806.65640 BAKER & TAYLOR ADULT PRINT CREDIT 225.61- 2806.65641 BBC AUDIOBOOKS AMERICA ADULT AV 446.02 2806.65641 BBC AUDIOBOOKS AMERICA ADULT AV 79.92 2806.65641 BBC AUDIOBOOKS AMERICA ADULT AV 314.85 2806.65641 BBC AUDIOBOOKS AMERICA ADULT AV 83.92 2806.65630 BAKER & TAYLOR ADULT PRINT 99.92- 2806.65630 BAKER & TAYLOR ADULT PRINT 14.82 2806.65630 BRODART COMPANY ADULT PRINT 120.82 2806.65641 RANDOM HOUSE INC ADULT AV 26.25 2806.65641 BAKER & TAYLOR ADULT AV 38.04 20,603.50 2820 CIRCULATION 2820.52610 UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES 143.20 2820.65100 HIGHSMITH CO., INC.CIRCULATION OFFICE SUPPLIES 28.37 2820.65100 RAINBOW PRINTING RE-ORDERING LIBRARY CARDS 1,475.00 1,646.57 2835 TECHNICAL SERVICES 2835.65100 DEMCO, INC.TECH SERV SUPPLIES 40.55 2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 1,362.76 2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 4,897.24 6,300.55 2840 MAINTENANCE 2840.62305 LEMOI HARDWARE JANITORIAL SUPPLIES 7.66 2840.65050 LEMOI HARDWARE JANITORIAL SUPPLIES 19.16 2840.62235 IMAGING OFFICE SYSTEMS INC INV#CONT006623, MAINTENANCE 1,489.05 2840.64015 NICOR 0632 MONTHLY CHARGES 676.94 2840.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 6,855.00 9,047.81 2845 ADMINISTRATION 2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 30.06 2845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX-MAY 2011 1,102.00 2845.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 27.07 1,159.13 3005 REC. MGMT. & GENERAL SUPPORT 3005.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 47.42 47.42 3010 REC. BUS. & FISCAL MGMT 3010.62705 PLUG & PAY TECHNOLOGIES ONLINE MERCHANT ACCT FEES 15.00 15.00 3020 RECREATION GENERAL SUPPORT 3020.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 47.42 47.42 3025 PARK UTILITIES 3025.64015 NICOR 0632 MONTHLY CHARGES 69.44 3025.64015 NICOR 0632 MONTHLY CHARGES 40.43 3025.64015 NICOR 0632 MONTHLY CHARGES 65.43 3025.64015 COMED MONTHLY CHARGES 148.31 11Page 48 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3025.64015 COMED MONTHLY CHARGES 206.27 3025.64015 COMED MONTHLY CHARGES 25.11 3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 284.08 3025.64005 COMED MONTHLY CHARGES 91.04 3025.64005 COMED MONTHLY CHARGES 21.80 3025.64005 COMED MONTHLY CHARGES 326.20 3025.64005 COMED MONTHLY CHARGES 35.57 3025.64005 COMED MONTHLY CHARGES 34.57 3025.64005 COMED MONTHLY CHARGES 44.00 3025.64005 COMED MONTHLY CHARGES 682.32 3025.64005 COMED MONTHLY CHARGES 56.44 3025.64005 COMED MONTHLY CHARGES 20.41 3025.64005 COMED MONTHLY CHARGES 81.63 3025.64005 COMED MONTHLY CHARGES 20.57 3025.64015 NICOR 0632 MONTHLY CHARGES 43.58 3025.64015 NICOR 0632 MONTHLY CHARGES 39.71 3025.64015 NICOR 0632 MONTHLY CHARGES 40.59 3025.64015 NICOR 0632 MONTHLY CHARGES 72.03 3025.64005 COMED MONTHLY CHARGES 25.69 3025.64005 COMED MONTHLY CHARGES 83.75 3025.64005 COMED MONTHLY CHARGES 40.74 2,599.71 3030 CROWN COMMUNITY CENTER 3030.62375 JEAN'S GREENS, INC.PLANT SERVICE MAY 2011 50.00 3030.64015 NICOR 0632 MONTHLY CHARGES 103.71 3030.62505 KANTOR, GARY MAGIC CLASS INSTRUCTION 112.00 3030.62505 LOCKETT, LAMAR ADULT DANCE INSTRUCTION 30.00 295.71 3035 CHANDLER COMMUNITY CENTER 3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 80.90 3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 71.06 3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 11.58 3035.65040 LAPORT INC 2011 BLANKET PO JANITORAL 324.16 3035.65040 LAPORT INC 2011 BLANKET PO JANITORAL 57.64 3035.62505 3 POINT ATHLETICS 2011 YOUTH BASKETBALL 661.50 3035.62505 SPORTS ENDEAVORS, INC 2011 VOLLEYBALL INSTRUCTION 4,743.00 3035.62505 CHESS WIZARDS INC INSTRUCTION OF CHESS CAMPS 1,585.50 3035.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 28.36 3035.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 27.07 7,590.77 3040 FLEETWOOD JOURDAIN COM CT 3040.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 29.40 3040.65040 LAPORT INC SMARTDOSE/DISENFECT WIPES 87.64 3040.64015 NICOR 0632 MONTHLY CHARGES 505.47 3040.65110 CIRCESTEEM, INC.FIELD TRIP SUMMER CAMP 1,080.00 3040.62511 ST. MORITZ SECURITY SERVICES, PRIVATE RENTAL SECURITY 195.00 1,897.51 3045 FLEETWOOD/JOURDAIN THEATR 12Page 49 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3045.65110 LEMOI HARDWARE TOOLS FOR PICTURES 3.83 3045.62210 GENERATIONS ON LINE SCRIPTS FOR PLAY 100.48 104.31 3050 RECREATION OUTREACH PROGRAM 3050.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 14.24 14.24 3055 LEVY CENTER 3055.62505 COMPUTER TRAINING & SUPPORT SE SENIOR COMPUTER CLASSES 530.00 3055.62245 J & K MOBILE REPAIR WIRELESS MIC REPAIR 200.00 3055.65095 ILLINOIS PAPER COMPANY PAPER 150.40 3055.61062 ST. MORITZ SECURITY SERVICES, PRIVATE RENTAL SECURITY 468.00 3055.65040 LAPORT INC 2011 BLANKET PO JANITORAL 185.48 3055.62505 COMPUTER TRAINING & SUPPORT SE SENIOR COMPUTER CLASSES 120.00 3055.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 27.07 3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX-MAY 2011 31.00 3055.61062 ST. MORITZ SECURITY SERVICES, SECURITY PRIVATE RENTAL 234.00 3055.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 42.00 3055.62505 COMPUTER TRAINING & SUPPORT SE SENIOR COMPUTER CLASSES 240.00 2,227.95 3080 BEACHES 3080.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 77.70 77.70 3085 RECREATION FACILITY MAINT 3085.65110 THOR GUARD, INC.THORGUARD INSTALL JAMES PK 920.27 3085.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 77.70 997.97 3095 CROWN ICE RINK 3095.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 79.18 3095.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 81.21 3095.65070 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 75.00 3095.62445 JORSON & CARLSON BLADE SHARPENING 33.06 3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06 3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06 3095.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 471.81 3095.62251 MCCAULEY MECHANICAL SERVICE REPAIR PNUEMATIC CONTROL 1,073.02 3095.62251 MCCAULEY MECHANICAL SERVICE REPAIR COMPRESSOR SEAL LEAK 277.00 3095.64015 NICOR 0632 MONTHLY CHARGES 311.14 3095.65110 BELNICK, INC.HF3-MC-309AS-BGE-GG 5.44- 3095.65110 BELNICK, INC.HF3-MC-309AS-BGE-GG 1,902.64 3095.62205 PIONEER PRESS ICE SHOW AD EVANSTON REVIEW 637.00 3095.62375 JEAN'S GREENS, INC.PLANT SERVICE MAY 2011 50.00 5,051.74 3100 SPORTS LEAGUES 3100.62508 MEYER, HAL UMPIRE FEE 300.00 3100.62508 DANIELS, GARRY UMPIRE FEE 24 GAMES 779.00 3100.62508 BROOKS, MARVIN UMPIRE FEE 25 GAMES 750.00 1,829.00 13Page 50 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3110 TENNIS 3110.62505 E-TOWN TENNIS 2011 BLANKET PO FOR TENNIS 14,932.73 14,932.73 3130 SPECIAL RECREATION 3130.65095 OFFICE DEPOT BLANKET PO OFFICE SUPPLIES 124.11 3130.65095 OFFICE DEPOT BLANKET PO OFFICE SUPPLIES 56.09 3130.62490 MCGAW YMCA 2011 PO FOR YMCA POOL USE 2,887.50 3130.62505 INSTITUTE FOR THERAPY THROUGH MUSIC THERAPY SERVICES 864.00 3130.62505 INSTITUTE FOR THERAPY THROUGH MUSIC THERAPY SERVICES 24.00 3130.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 54.14 4,009.84 3140 BUS PROGRAM 3140.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 27.07 27.07 3150 PARK SERVICE UNIT 3150.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 54.14 54.14 3155 GOLF 3155.62505 3 POINT ATHLETICS 2011 YOUTH GOLF PROGRAM 4,873.70 4,873.70 3205 COMMUNITY RELATIONS 3205.62205 FEDEX KINKO'S - CAS FARMERS MARKET SIGNS 432.00 3205.62490 NICHOLS FARM LINK CARD VOUCHER -FARMER MRKT 11.00 3205.62490 RIVER VALLEY RANCH LINK CARD VOUCHER -FARMER MRKT 10.00 3205.62490 J.W. MORLOCK AND GIRLS LINK CARD VOUCHER -FARMER MRKT 12.00 3205.62490 FIRST, JON LINK CARD VOUCHER -FARMER MRKT 16.00 3205.62490 HENRY'S FARM LINK CARD VOUCHER -FARMER MRKT 18.00 3205.62490 HEARTLAND MEATS LINK CARD VOUCHER -FARMER MRKT 30.00 3205.62490 ELKO'S PRODUCE AND GREENHOUSE LINK CARD VOUCHER -FARMER MRKT 17.00 3205.62490 BRUNKOW CHEESE LINK CARD VOUCHER -FARMER MRKT 10.00 3205.62490 LAKE BREEZE ORGANICS LINK CARD VOUCHER -FARMER MRKT 74.00 630.00 3215 YOUTH ENGAGEMENT DIVISION 3215.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 50.56 50.56 3505 PARKS & FORESTRY GENERAL SUP 3505.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 609.13 609.13 3510 HORTICULTURAL MAINTENANCE 3510.65070 CERTIFIED LABORATORIES AERO-CLEN PLUS 554.29 3510.62199 MIDWEST FENCE COMPANY BAKER PARK FENCE REPAIRS 1,581.00 3510.65055 GROVER WELDING COMPANY CUT/SUPPLY EXPANDED METAL 76.00 3510.62199 THELEN SAND & GRAVEL INC BIKE TRAIL MIX 459.75 3510.62199 REESE RECREATION PRODUCTS FLAT SPRING LOCK 63.20 3510.62199 REESE RECREATION PRODUCTS DO-NUT BASE 10MM WHITE 23.04 3510.62199 REESE RECREATION PRODUCTS DO-NUT CAP 10MM WHITE 15.84 3510.62199 REESE RECREATION PRODUCTS KOMPAN PLASTIC SLIDE 3' 11"1,305.60 14Page 51 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3510.62195 KGI LANDSCAPING 2011 LANDSCAPE MAINTENANCE 5,540.00 3510.62195 KGI LANDSCAPING 2011 LANDSCAPE MAINTENANCE 5,540.00 3510.62195 KGI LANDSCAPING 2011 LANDSCAPE MAINTENANCE 6,000.00 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2011 LANDSCAPE MAINTENANCE 551.50 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2011 LANDSCAPE MAINTENANCE 555.75 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2011 LANDSCAPE MAINTENANCE 394.75 3510.62195 VOLLMAR CLAY PRODUCTS CO.CONCRETE RISERS 300.00 3510.62199 UNILOCK CHICAGO, INC.ENGRAVED PAVERS 120.00 23,080.72 3530 PRIVATE ELM TREE INSURANCE 3530.56134 RUNDLE, SUSAN REIMB. ELM INSURANCE DBLE PAY 110.00 110.00 3535 DUTCH ELM INOCULATION PROGRAM 3535.62496 CHICAGO TRIBUNE LEGAL ADVERTISEMENT 550.00 3535.62496 JOHNSON TREE EXPERTS PUBLIC ELM INJECTIONS 59,692.15 60,242.15 3605 ECOLOGY CENTER 3605.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 277.44 3605.65040 LAPORT INC 2011 BLANKET PO FOR 235.85 3605.62490 ST. MORITZ SECURITY SERVICES, SECURITY FOR PRIVATE RENTAL 117.00 3605.56045 ILLINOIS DEPT OF REVENUE *SALES TAX-MAY 2011 29.00 659.29 3610 ECO-QUEST DAY CAMP 3610.62507 NORTHWEST PASSAGE 2011 OVER NIGHT ECOLOGY 7,072.50 7,072.50 3710 NOYES CULTURAL ARTS CTR 3710.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 27.07 3710.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 257.10 3710.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 155.70 3710.64015 NICOR 0632 MONTHLY CHARGES 604.52 3710.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 33.25 1,077.64 3723 NCAP - ARTS CAMP 3723.65020 EVANSTON IMPRINTABLES,INC.ARTS CAMP TSHIRTS 1,158.80 1,158.80 3729 NCAP - LAKESHORE FESTIVAL 3729.62490 ROBINSON, PEGGY JURY HONORARIUM LKSHORE ARTS 75.00 75.00 3733 NCAP - STARLIGHT CONCERTS 3733.62210 NICKOCORP STARLIGHT CONCERT POSTERS 137.50 3733.62511 FURMAN, EZRA STARLIGHT CONCERT 6/16/11 1,200.00 1,337.50 3805 FACILITIES ADMINISTRATION 3805.65095 OFFICE DEPOT OFFICE SUPPLIES 27.81 3805.64015 NICOR 0632 MONTHLY CHARGES 65.45 15Page 52 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3805.64015 NICOR 0632 MONTHLY CHARGES 4.63 3805.64005 COMED MONTHLY CHARGES 156.59 3805.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 77.83 332.31 3806 CIVIC CENTER SERVICES 3806.64005 COMED MONTHLY CHARGES 1,707.36 3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 52.88 3806.62225 DUSTCATCHERS, INC.FLOOR MATS FOR 209.00 3806.62225 DUSTCATCHERS, INC.FLOOR MATS FOR 209.00 3806.65040 MARK VEND COMPANY CELESTIAL TEA CASE/VENDING 42.00 3806.64015 NICOR 0632 MONTHLY CHARGES 748.62 3806.64015 NICOR 0632 MONTHLY CHARGES 132.03 3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 93.07 3806.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 107.54 3806.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICE 4,330.00 3806.65040 MARK VEND COMPANY VENDING SUPPLIES 484.61 8,116.11 3807 CONSTRUCTION AND REPAIRS 3807.65050 SCHNEIDER ELECTRIC BUILDINGS A ACTIVATOR MOTORS FOR FIRE III 234.40 3807.62509 THYSSENKRUPP ELEVATOR ELEVATOR INSPECTION 200.00 3807.65050 LEMOI HARDWARE GALV. NIPPLES 11.01 3807.65050 LEMOI HARDWARE GREASE FAUCET/VALV.11.47 3807.62509 THYSSENKRUPP ELEVATOR ELEVATOR INSPECTION 540.00 3807.65085 LEMOI HARDWARE SASH LOCK/PULL UTILTY.21.54 3807.65050 GRAINGER, INC., W.W.ELECTRONIC BALLAST 194.25 3807.65050 SUNBELT RENTALS, INC ELECTRIC TOOL RENTAL 380.50 3807.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 848.88 2,442.05 470,986.20 00190 HPRP GRANT FUND 4901 HPRP GRANTS 4901.63157 CONNECTIONS FOR THE HOMELESS HPRP APRIL 11 FINANC/REVIEW 358.54 4901.63156 CONNECTIONS FOR THE HOMELESS HPRP APRIL 11 FINANC/REVIEW 222.17 4901.63156 CONNECTIONS FOR THE HOMELESS HPRP APRIL 11 REQUEST 2,160.00 4901.63158 CONNECTIONS FOR THE HOMELESS HPRP APRIL 11 REPORTING 416.01 3,156.72 3,156.72 00195 NEIGHBOR.STABILIZATION PROGRAM 5005 NSP-GENERAL ADMINISTRATION 5005.62185 BORJA, THERESA FINANCIAL MNGMT SERVICES 1,912.50 1,912.50 1,912.50 00205 EMERGENCY TELEPHONE SYSTEM 5150 EMERGENCY TELEPHONE SYSTM 5150.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 1,368.19 5150.65085 DORSEY ENTERPRISES 911 CALL CENTER 598.50 5150.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 2,585.24 16Page 53 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5150.64505 AT & T 8100 MONTHLY CHARGES 95.07 4,647.00 4,647.00 00210 SPECIAL SERVICE DIST #4 5160 SPECIAL SERVICE DIST #4 5160.62517 EVMARK 2ND QRT OPERATING FUNDS 2011 97,000.00 97,000.00 97,000.00 00215 CDBG FUND 5200 HOUSING ASSISTANCE 5200.62875 HOME CARE PLUS, INC.ADAPTIVE EQMNT 2 HOMES 225.00 5200.62825 ZARETSKY, PHIL MR. AND MRS.SECURITY IMPROVMNT 2124 DOBSON 475.40 5200.62825 VERRILLI, JACKIE SECURITY IMPROV 1929 JACKSON 1,500.00 2,200.40 5205 TARGETED CODE ENFORCEMENT 5205.62770 TGF ENTERPRISES, INC.CASE 10-1296 LAWN MAINTENANCE 49.00 5205.62770 TGF ENTERPRISES, INC.CASE 10-1296 LAWN MAINT.65.00 5205.62770 DIEGO AND GABY'S LANDSCAPING C CASE 07-0231 1718 MADISON 80.00 5205.62770 DIEGO AND GABY'S LANDSCAPING C CASE 09-0115 1617 DODGE 185.00 5205.62770 TGF ENTERPRISES, INC.CASE 08-1905 LAWN MAINT 75.00 5205.62770 DIEGO AND GABY'S LANDSCAPING C CASE 09-0339 1800 GREENLEAF 80.00 534.00 5220 CDBG ADMINISTRATION 5220.65095 OFFICE DEPOT BLANKET PO FY 2011 CDBG 27.06 5220.65095 OFFICE DEPOT BLANKET PO FY 2011 CDBG 13.53 5220.62380 FEDEX KINKO'S - CAS BLANKET PO CDBG FY2011 30.00 70.59 5240 PUBLIC SERVICES 5240.62962 HOME CARE PLUS, INC.ADAPTIVE EQMNT 2 HOMES 213.80 213.80 3,018.79 00220 CD LOAN FUND 220 CD LOAN FUND 220.22780 CALDWELL, GERTRUDE REFUND TAX ESCROW/LOAN OVERPAY 2,241.00 2,241.00 5280 SINGLE FAM REHAB PROGRAM 5280.65535 RAM ARCHITECTS, INC.CASE SF 962-09 939 MCDANIEL 400.00 5280.56600 CALDWELL, GERTRUDE REFUND TAX ESCROW/LOAN OVERPAY 171.49 5280.65535 INNERSPACE ENVIRONMENTAL CASE SF1-010-11 1029 DARROW 550.00 5280.65535 VALUE REMODELING CASE SF2001-10 1501 MCDANIEL 7,525.00 5280.62190 COOK COUNTY RECORDER OF DEEDS RECORDING PROP. MAINT. LIENS 502.00 9,148.49 11,389.49 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 17Page 54 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5300.65522 VENTURA REALTY, LTD.*FACADE IMPRV. 1459-63 ELMWOOD 16,935.00 5300.62136 MURAKISHI, MICHIO REDEVELPMNT CONSULTING 1,723.75 5300.65522 CMYK MEDIA GROUP, INC.*BUSN. DISTR. BROCHURE BALANCE 8,500.00 5300.65095 OFFICE DEPOT BLANKET PO FY 2011 ECON DEVEL 7.10 5300.65522 EVMARK FUNDING AGREEMNT 2ND PYMNT2011 18,422.00 5300.62509 EVMARK FUNDING AGREEMNT 2ND PYMNT2011 4,165.00 49,752.85 49,752.85 00240 HOME FUND 5430 HOME FUND 5430.62185 BORJA, THERESA FINANCIAL MNGMT SERVICES 1,912.50 1,912.50 1,912.50 00300 WASHINGTON NATL TIF DEBT SERV 5470 WASHINGTON NAT'L TIF DS 5470.65515 EVMARK EVANSTON ECON. DEV CONTR. 2011 18,000.00 18,000.00 18,000.00 00320 DEBT SERVICE FUND 5700 1999 GO BONDS 5700.62350 WELLS FARGO BANK ADMINSTR. CHARGES 250.00 250.00 250.00 00330 HOWARD RIDGE TIF 5860 HOWARD RIDGE TIF 5860.64015 JOHNSON LOCKSMITH, INC.HOWARD-RIDGE TIF-KEYS/LOCKS 1,279.74 1,279.74 1,279.74 00415 CAPITAL IMPROVEMENTS FUND 415175 CIVIC CTR RENOVATIONS 415175.65653 G.A. JOHNSON AND SON BID #11-60 CIVIC CENTER 67,073.00 67,073.00 415347 BRUMMEL TOT LOT 415347.62135 JJR, LLC BRUMMEL-RICHMOND TOT LOT 3,000.00 415347.65653 CLAUSS BROTHERS, INC.BRUMMEL RICHMOND TOT LOT 21,774.64 415347.65653 CLAUSS BROTHERS, INC.BRUMMEL RICHMOND TOT LOT 57,881.70 415347.62145 V3 COMPANIES BRUMMEL RICHMOND TOT LOT 1,675.00 84,331.34 415411 JAMES PK IRRIGATION SYS IMPROV 415411.62145 GRUMMAN/BUTKUS ASSOCIATES JAMES PARK IRRIGATION 4,004.41 4,004.41 415555 CROWN CENTER STUDY 415555.62180 HVS CONVENTION, SPORTS & ENTER CROWN RFP 11-59 6,150.00 6,150.00 18Page 55 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 415737 EVANSTON DIGITAL CAMERA SYSTEM 415737.65125 CURRENT TECHNOLOGIES CORPORATI GRANT #2008CKWX0591 1,145.72 415737.65125 CURRENT TECHNOLOGIES CORPORATI GRANT #2008CKWX0593 3,212.47 415737.65125 CURRENT TECHNOLOGIES CORPORATI GRANT #2008CKWX0593 74,317.89 415737.65125 CURRENT TECHNOLOGIES CORPORATI GRANT #2008CKWX0591 12,207.58 415737.65125 CURRENT TECHNOLOGIES CORPORATI GRANT #2008CKWX0591 10,543.29 101,426.95 415854 ALLEY PAVING - CITY SHARE 415854.65515 COOK COUNTY RECORDER OF DEEDS RECORD CHARGES 114.00 114.00 415857 STREET RESURFACING 415857.65515 CHICAGO TRIBUNE AD FOR GREENBAY/EMERSON PED 781.00 781.00 415871 TRAFFIC SIGNAL UPGRADES 415871.65515 STANLEY CONSULTANTS INC.Sheridan Rd Signal Design Proj 21,142.46 21,142.46 415894 CHIC.AVE.STREETSCAPE-SOUTH BLV 415894.65515 CHICAGOLAND PAVING CONTRACTORS BID #11-05. EMERSON ST. &509,869.84 509,869.84 416055 FOSTER PARK 416055.62145 PROLINK ENGINEERING, LLC (HINK ELECTRICAL ENGINEERING 400.00 400.00 416137 1817 CHURCH STREET 416137.65510 CHICAGO SCAFFOLDING, INC.CANOPY RENTAL 245.00 245.00 416138 2011 PARKING REPAIR PROJECTS 416138.65515 WISS, JANNEY, ELSTNER ASSOCIAT COMPREHENSIVE GARAGE REPAIR 91,243.22 91,243.22 886,781.22 00420 SPEC ASSESS CAP PROJECT FUND 6365 SPECIAL ASSESSMENT 6365.65515 CHICAGO TRIBUNE NOTICE TO BIDDERS BID#12-25 693.00 6365.65515 CHICAGO TRIBUNE 2011 BLOCK CURB & SIDEWALK 737.00 6365.65515 CHICAGO TRIBUNE NOTICE TO BIDDERS BID#12-32 759.00 2,189.00 2,189.00 00505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 7005.62431 GARDA CL GREAT LAKES, INC.SERVICE MAY 2011 2,268.75 7005.62431 GARDA CL GREAT LAKES, INC.SERVICE JUNE 2011 1,210.00 7005.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 304.40 3,783.15 7015 PARKING LOTS & METERS 7015.62230 TENG & ASSOCIATES INC.STRUCTUAL ENGINEERING AND 7,848.00 7015.62230 TENG & ASSOCIATES INC.STRUCTUAL ENGINEERING AND 1,776.00 19Page 56 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7015.65070 IPS GROUP, INC.FEES FOR MAY 2011 367.50 9,991.50 7036 SHERMAN GARAGE 7036.68205 SIMPLEX GRINNELL SERVICE CALL 165.01 165.01 13,939.66 00510 WATER FUND 7100 WATER GENERAL SUPPORT 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 54.44 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 211.68 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 35.13 7100.65040 LAPORT INC Janitorial Supplies 7100.65040 119.69 7100.56145 WESTERN UTILITY CONTRACTORS, I FIRE HYDRANT DEPOSIT REFUND 300.00 7100.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 206.05 7100.56140 ILLINOIS DEPT OF REVENUE *SALES TAX-MAY 2011 157.00 7100.53575 FEDERAL EXPRESS CORP.SHIPPING 121.67 7100.62315 FEDERAL EXPRESS CORP.SHIPPING 152.01 7100.53575 FEDERAL EXPRESS CORP.SHIPPING 112.43 7100.62295 ROSALES, JORGE WATER DISTR. NIGHT CLASS REIMB 285.00 1,755.10 7105 PUMPING 7105.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 1,003.52 7105.65040 LAPORT INC Janitorial Supplies 7105.65040 264.00 7105.62245 COMMERCIAL MACHINE SERVICES, I Machining Repair on 6 Low Lift 750.00 7105.64015 NICOR 0632 MONTHLY CHARGES 63.20 7105.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 832.46 7105.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 66,105.57 7105.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 162.42 69,181.17 7110 FILTRATION 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,661.95 7110.65030 PRISTINE WATER SOLUTIONS, INC. BLENDED ORTHO-POLYPHOSPHATE 19,271.70 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,511.83 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,501.69 7110.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 162.42 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,475.31 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,769.47 7110.65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUORSILIC ACID 15,864.60 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,515.89 7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 110.00 7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 110.00 7110.65015 JCI JONES CHEMICALS INC LIQUID CHLORINE -TON CONTAINER 2,940.00 7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 10.00 7110.65040 LAPORT INC Janitorial Supplies 7110.65040 175.14 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,507.77 70,587.77 7115 DISTRIBUTION 20Page 57 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7115.62415 G & L CONTRACTORS, INC EXTEND PO 11572-DEBRIS HAULING 6,758.00 7115.65055 MID AMERICAN WATER OF WAUCONDA 16X6 STAINLESS STEEL TAPPING 1,235.70 7115.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 257.99 7115.65055 WATER PRODUCTS CO.WATEROUS WB67 HYDRANT WITH 1,926.00 7115.65055 MID AMERICAN WATER OF WAUCONDA SMALL CURB-BOX REPAIR LIDS 163.00 7115.65055 G & L CONTRACTORS, INC 2011 GRANULAR MATERIALS 3,870.18 7115.65055 MID AMERICAN WATER OF WAUCONDA TYLER VALVE BOX EXTENSION 9"363.00 7115.62415 G & L CONTRACTORS, INC EXTEND PO 11572-DEBRIS HAULING 3,880.00 7115.65055 HD SUPPLY WATERWORKS 6" X 6" MJ TEES 1,028.82 7115.65055 HD SUPPLY WATERWORKS 6" MJ X MJ 45 BEND 686.80 7115.65055 HD SUPPLY WATERWORKS 6" MJ X PE 45 BEND 316.00 7115.65055 MID AMERICAN WATER OF WAUCONDA LARGE CURB-BOX REPAIR LIDS 381.00 20,866.49 7120 WATER METER MAINTENANCE 7120.65070 BADGER METER, INC.WATER METERS - BID #09-10 9,360.00 7120.65070 BADGER METER, INC.WATER METERS - BID #09-10 393.00 7120.65070 BADGER METER, INC.WATER METERS - BID #09-10 622.20 7120.65070 BADGER METER, INC.WATER METERS - BID #09-10 1,860.48 7120.65070 BADGER METER, INC.WATER METERS - BID #09-10 1,186.20 7120.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 56.41 7120.65070 WATER RESOURCES NEPTUNE METER REPAIR PARTS 3,550.21 7120.65070 WATER RESOURCES NEPTUNE METER REPAIR PARTS 86.05 17,114.55 7125 OTHER OPERATIONS 7125.62460 THIRD MILLENNIUM ASSOC PRINT & MAIL OF WATER BILLING 90.29 7125.62460 THIRD MILLENNIUM ASSOC PRINT & MAIL OF WATER BILLING 503.14 593.43 180,098.51 00513 WATER-DEPR, IMPROV & EXTENSION 733048 FILTER REHAB ( #19-#24) 733048.65515 KENO & SONS, CONSTRUCTION 1964 Filter Addition Rehab 234,342.00 234,342.00 733086 2008 WATER MAIN INSTALLATION 733086.65515 A LAMP CONCRETE CONTRACTORS, I 2011 WATER MAIN & CIP PROJECT 274,671.81 274,671.81 509,013.81 00515 SEWER FUND 7400 SEWER MAINTENANCE 7400.62460 THIRD MILLENNIUM ASSOC REGULAR, PAST DUE & SHUT OFF 2,145.60 7400.62461 NATIONAL POWER RODDING CORP. 120 GPM SEWER CLEANING MACH.19,600.00 7400.62461 NATIONAL POWER RODDING CORP. 120 GPM SEWER CLEANING MACH.87.50- 7400.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 129.76 21,787.86 7420 SEWER IMPROVEMENTS 7420.62461 INSITUFORM TECHNOLOGIES USA IN 2011 CIPP SEWER REHAB 147,250.26 147,250.26 169,038.12 21Page 58 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 00520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 7685.65625 REHRIG PACIFIC COMPANY PURCHASE 500 YARD WASTE LIDS 6,550.00 7685.62405 WELLS FARGO BANK- SWANCC SWANCC OPERATIONS & MAINT.75,358.79 7685.68310 WELLS FARGO BANK- SWANCC SWANCC CAPITAL COSTS 7,283.06 7685.56155 ILLINOIS DEPT OF REVENUE *SALES TAX-MAY 2011 681.00 7685.62210 ON TRACK FULFILLMENT INC.POST CARD MAILING FOR PUBL WKS 210.00 7685.56155 ERICKSON, RICHARD REFUND REFUSE CART REPLCMNT 75.00 7685.62405 WELLS FARGO BANK- SWANCC REFUSE REMOVAL 3,510.12 7685.68310 WELLS FARGO BANK- SWANCC REFUSE REMOVAL 61,707.87 7685.68310 WELLS FARGO BANK- SWANCC REFUSE REMOVAL 8,238.47 7685.62405 WELLS FARGO BANK- SWANCC REFUSE REMOVAL 76,799.25 7685.62415 GROOT RECYCLING & WASTE SERVIC RESIDENTIAL REFUSE -MARCH 128,646.00 7685.62390 LAKESHORE WASTE SERVICES, LLC CONDO REFUSE COLLECTION FOR 30,250.00 7685.65625 PRINTABLE PROMOTIONS CAN CRUSHERS - GIVEAWAY TO 4,255.85 403,565.41 7690 RESIDENTIAL RECYCLING COL 7690.62415 GROOT RECYCLING & WASTE SERVIC YARD WASTE CONTRACT CHANGE 61,620.00 7690.62415 GROOT RECYCLING & WASTE SERVIC YARD WASTE CONTRACT CHANGE 503.50 62,123.50 465,688.91 00600 FLEET SERVICES 7705 GENERAL SUPPORT 7705.65010 TEUTEBERG INC WORK COMPLETED TICKETS 1,049.24 7705.62340 ALLDATA ANNUAL SOFTWARE RENEWAL 2011 1,500.00 7705.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 107.91 2,657.15 7710 MAJOR MAINTENANCE 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 129.00 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 262.55 7710.65060 POMP'S TIRE SERVICE, INC.TIRE REPAIR 378.05 7710.65060 POMP'S TIRE SERVICE, INC.TIRE REPAIR 147.50 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 193.90 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 621.85 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 55.00 7710.65065 POMP'S TIRE SERVICE, INC.2-TIRE REPAIRS 85.00 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 137.50 7710.65060 P & G KEENE ELECTRICAL ALTERNATOR 1,336.15 7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERIES 373.80 7710.65060 P & G KEENE ELECTRICAL STARTER 195.00 7710.65060 P & G KEENE ELECTRICAL ALTERNATORS 1,300.00 7710.65060 BREDEMANN FORD HOSE ASYMB.100.18 7710.65060 BREDEMANN FORD BUCKLE ASYM.48.14 7710.65060 BREDEMANN FORD OUTSIDE REPAIR 100.00 7710.65060 BREDEMANN FORD MOTOR ASYM.144.11 7710.65060 BREDEMANN FORD OUTSIDE REPAIR 100.00 7710.65060 A & A TRANSMISSION CORP.TRANSMISSION REBUILD 2,186.70 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 805.94 22Page 59 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 128.83 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 146.98 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 1,158.30 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 1,023.92 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 26.05 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 15.43 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 717.49 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 62.68 7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 45.78 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 43.64 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 69.70 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 41.82 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 82.43 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 10.34 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 33.65 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 522.83 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 33.80 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 211.88 7710.65060 FULL THROTTLE MARINE, INC.MARINE SERVICES & REPAIRS 887.99 7710.65060 GOLF MILL FORD PARTS & SERVICE 495.00 7710.65060 GOLF MILL FORD PARTS & SERVICE 37.65 7710.65060 GOLF MILL FORD PARTS & SERVICE 6.17 7710.65060 GOLF MILL FORD PARTS & SERVICE 206.12 7710.65060 GOLF MILL FORD PARTS & SERVICE 224.71 7710.65060 GOLF MILL FORD PARTS & SERVICE 177.52 7710.65060 GOLF MILL FORD PARTS & SERVICE 228.61 7710.65060 GOLF MILL FORD PARTS & SERVICE 81.95 7710.65060 GOLF MILL FORD PARTS & SERVICE 960.36 7710.65060 GOLF MILL FORD PARTS & SERVICE 16.78 7710.65060 GOLF MILL FORD PARTS & SERVICE 107.48 7710.65060 GOLF MILL FORD PARTS & SERVICE 16.24 7710.65060 GOLF MILL FORD PARTS & SERVICE 78.17 7710.65060 GOLF MILL FORD PARTS & SERVICE 270.67 7710.65060 GOLF MILL FORD PARTS & SERVICE 16.62 7710.65060 GOLF MILL FORD PARTS & SERVICE 96.17 7710.65060 GOLF MILL FORD PARTS & SERVICE 52.61 7710.65060 GOLF MILL FORD PARTS & SERVICE 542.41 7710.65060 GOLF MILL FORD PARTS & SERVICE 574.07 7710.65060 GOLF MILL FORD PARTS & SERVICE 1,565.02 7710.65060 GOLF MILL FORD PARTS & SERVICE 349.98 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 59.00 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 5,394.65 7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 309.90 7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 30.59 7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 353.80 7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 293.85 7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 479.75 7710.65035 KELLER HEARTT CO, INC.BULK PETROLEUM PRODUCTS 414.75 7710.65015 LAWSON PRODUCTS, INC.CHEMICALS, GREASE, OIL 67.71 7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 6.91 23Page 60 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 69.99 7710.65060 POWER WASHING PROS.ANNUAL POWER WASHING 630.00 7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 8,334.79 7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 1,288.60 7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 685.50 7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 458.32 7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTION & REPAIR 479.93 7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L CHEVY PARTS & SERVICE 29.40 7710.65060 NORTH SUBURBAN AUTO SUPPLY STOCK 55.50 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 50.00 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 46.62 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 316.52 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 399.50 7710.65060 BUCK BROTHERS, INC.FLANGE/CYLND/BEARING/STAND 1,108.29 7710.65060 LAWSON PRODUCTS, INC.NUTS & BOLTS 93.58 7710.65060 LINDCO EQUIPMENT SALES, INC.OUTSIDE REPAIR 1,351.04 7710.65065 MCCANN INDUSTRIES, INC.55 GALLONS OIL 882.89 7710.65060 MCCANN INDUSTRIES, INC.FILTER, FUEL 52.12 7710.65060 MCCANN INDUSTRIES, INC.STOP KIT 504.74 7710.65035 MCCANN INDUSTRIES, INC.TRANSAXLE FLUID 662.49 7710.62240 METRO TANK AND PUMP COMPANY 2 EBW 5 GALLON AT GRADE LIDS 151.20 7710.62235 MIDWEST TIME RECORDER MAINT. CONTRACT 105.00 7710.65060 MONROE TRUCK EQUIPMENT SPREADER PARTS 1,753.62 7710.65060 NORTH SHORE TOWING TOW & HOOK 400.00 7710.65060 NORTH SHORE TOWING TOW & HOOK-MED. DUTY 365.00 7710.65060 NORTH SHORE TOWING TOW & HOOK-MED. DUTY 740.00 7710.65060 NORTH SHORE TOWING WINCH-MED. & HEAVY 280.00 7710.65060 NORTH SHORE TOWING TOW & HOOK 75.00 7710.65060 NORTH SHORE TOWING TIRE CHANGE 50.00 7710.65060 NORTH SHORE TOWING TOW & HOOK 75.00 7710.65060 NORTH SHORE TOWING TIRE CHANGE 50.00 7710.65060 NORTH SHORE TOWING TOW & HOOK HEAVY DUTY 740.00 7710.65060 NORTH SHORE TOWING TOW & HOOK HEAVY DUTY 717.00 7710.65060 NORTH SHORE TOWING TOW & HOOK 125.00 7710.65060 NORTH SHORE TOWING SERVICE CALL 150.00 7710.65060 NORTH SHORE TOWING TOW & HOOK HEAVY DUTY 226.00 7710.65060 NORTH SHORE TOWING TOW & HOOK MEDIUM DUTY 225.00 7710.65060 NORTH SHORE TOWING TOW & HOOK HEAVY DUTY 800.00 7710.65060 PATTEN INDUSTRIES STOCK 76.74 7710.65060 PATTEN INDUSTRIES ARM AS-WIPER 105.77 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 292.20 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 155.98 7710.65060 R.N.O.W., INC.VALVE GARBAGE TRUCK 799.91 7710.65060 REGIONAL TRUCK EQUIPMENT CO. I DOOR CABLE 52.42 7710.65060 R.N.O.W., INC.LSV SOLENOID CARTRIDGE 215.05 7710.65060 R.N.O.W., INC.ELECTRICAL 134.36 7710.65060 S & T AUTOMOTIVE, INC.GENERATOR REPAIR 1,447.00 7710.65060 SNAP-ON INDUSTRIAL A/C MACHINE REPAIR 52.86 7710.65060 STANDARD EQUIPMENT COMPANY ND-BEACON LIGHT SWITCH 69.94 7710.65060 STANDARD EQUIPMENT COMPANY ROTARY VALVE 235.00 24Page 61 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 STANDARD EQUIPMENT COMPANY LEVER 57.14 7710.65060 SUBURBAN ACCENTS, INC.LETTERS & STRIPPING 607.84 7710.65060 SUBURBAN ACCENTS, INC.GRAPHICS & LETTERING/PADDY WGN 350.00 7710.65060 SUBURBAN ACCENTS, INC.REFLECTIVE BLUE LETTERING 50.10 7710.65060 SUNNYSIDE PARTS WAREHOUSE GASKET 34.20 7710.65060 SUNNYSIDE PARTS WAREHOUSE STUD .67 7710.65060 SUNNYSIDE PARTS WAREHOUSE MOTOR 79.10 7710.65060 SUNNYSIDE PARTS WAREHOUSE OIL PAN 141.83 7710.65060 SUNNYSIDE PARTS WAREHOUSE PAN/GASKET 139.62 7710.65060 SUNNYSIDE PARTS WAREHOUSE CLUTCH 74.20 7710.65060 SUNNYSIDE PARTS WAREHOUSE TENSIONOR 74.90 7710.65060 SUNNYSIDE PARTS WAREHOUSE PARTS VARIOUS 680.07 7710.65060 TERMINAL SUPPLY CO.ELECTRICAL PARTS 332.07 7710.65060 VERMEER MIDWEST MOUNT-JACK 783.59 7710.65035 WARREN'S SHELL SERVICE PREMIUM GRADE FUEL-MOTOCYCL.547.54 7710.65060 WEST SIDE TRACTOR SUCTION HOSE 62.25 7710.65060 WEST SIDE TRACTOR HYDROL. QUICK 181.06 7710.65060 WEST SIDE TRACTOR FILTERS 302.07 7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 27,089.30 7710.65035 WEST SIDE TRACTOR NL GASOHOL 26,918.57 7710.65060 A & A TRANSMISSION CORP.TRANSMISSION SERVICES 11-34 1,146.17 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 53.33 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 36.24 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 54.20 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 369.94 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 284.60 7710.65060 1ST AYD CORP.OIL & WATER ABSORBENT 447.63 7710.65060 BILL'S AUTO & TRUCK REPAIR OUTSIDE REPAIR 990.53 7710.65060 BREDEMANN FORD RETURN CLAMP-HOSE 22.10- 7710.65060 BREDEMANN FORD RETURN SCREEN ASYM.31.49- 7710.65060 BREDEMANN FORD RETURNED CORE 60.00- 7710.65060 BREDEMANN FORD RETURNED CORE 75.00- 7710.65060 CARQUEST EVANSTON RETURN BRAKE PAD/REMAN STARTER 64.23- 7710.65035 CERTIFIED LABORATORIES PREMALUBE RED 564.47 7710.65060 CHICAGO INTERNATIONAL TRUCKS, ENGINE OVERHAUL 9,329.30 7710.65060 CHICAGO INTERNATIONAL TRUCKS, SWITCH 111.97 7710.65060 CHICAGO INTERNATIONAL TRUCKS, OUTSIDE REPAIR 2,426.32 7710.65060 CHICAGO INTERNATIONAL TRUCKS, KITS 60.50 7710.65060 CHICAGO INTERNATIONAL TRUCKS, GEAR 838.21 7710.65060 CHICAGO INTERNATIONAL TRUCKS, RADIO 147.72 7710.65060 CHICAGO INTERNATIONAL TRUCKS, RADIATOR/BELTS/HOSES 964.37 7710.65060 CHICAGO INTERNATIONAL TRUCKS, KIT RETURN 18.86- 7710.62355 CINTAS #22 UNIFORM SERVICE 99.85 7710.62355 CINTAS #22 UNIFORM SERVICE 99.85 7710.62355 CINTAS #22 UNIFORM SERVICE 105.35 7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 95.60 7710.62355 CINTAS #769 FLOOR MATS 117.20 7710.62355 CINTAS #769 MAT SERVICE 117.20 7710.62355 CINTAS #769 MAT SERVICE 117.20 7710.62355 CINTAS #769 MAT SERVICE 117.20 25Page 62 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.62355 CINTAS #769 MAT SERVICE 117.20 7710.65060 COUNTRY GAS CO.CYLND. RENTAL 29.95 7710.65060 CUMBERLAND SERVICENTER MOTOR BLOWER 186.73 7710.65060 CUMBERLAND SERVICENTER PANEL DOOR 1,671.27 7710.65060 CUMBERLAND SERVICENTER HARNESS 87.36 7710.65060 CUMMINS NORTHERN IL., INC SEAL, OIL 43.13 7710.65060 CUMMINS NORTHERN IL., INC KIT, DRAIN 30.35 7710.65060 CUMMINS NORTHERN IL., INC OUTSIDE REPAIR 2,183.23 7710.65060 CUMMINS NORTHERN IL., INC SEAL, OIL, RECTANGULAR RING 61.69 7710.65035 CITY WELDING SALES & SERVICE I PROPANE 39.87 7710.65035 CITY WELDING SALES & SERVICE I ACETYLENE CYLINDERS 81.48 7710.65060 DOUGLAS TRUCK PARTS LIFT CYLINDER 497.30 7710.65060 DOUGLAS TRUCK PARTS CLOTH UTILITY ROLLS 102.45 7710.65060 DUECO, INC.OUTSIDE REPAIR 589.82 7710.65060 1ST AYD CORP.REFRIGERANT 1,074.34 7710.65060 EVANSTON CAR WASH & DETAIL CEN 5 CAR WASHES 43.98 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC IND LIGHT/AUDIO ALARM 94.70 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SWITCH BAT 2 POS 153.98 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC HOOK HOOD SIDE MOUNT 76.81 7710.65060 GOLF MILL FORD CORE RETURN 75.00- 7710.65060 GOLF MILL FORD RETAINER RETURN 4.35- 7710.65060 GOLF MILL FORD KIT RETURN 21.03- 7710.65060 GRAINGER, INC., W.W.FITTINGS 34.44 7710.65060 GRAINGER, INC., W.W.REGULATOR 34.86 7710.65060 GROVER WELDING COMPANY REPAIR BRACKETS/DUMP BED 571.40 7710.65060 GROVER WELDING COMPANY EXTENSION BRACKETS/LIGHT BAR 193.20 7710.65060 GROVER WELDING COMPANY STEEL STEP RESCUE SQUAD 50.00 7710.65060 INLAND POWER GROUP TRANSMISSION TROUBLESHOOTING 9,201.37 7710.65060 INTERSTATE BATTERY OF NORTHERN CORE RETURN 100.00- 7710.65060 INTERSTATE BATTERY OF NORTHERN CORE RETURN 100.00- 7710.65060 INTERSTATE BATTERY OF NORTHERN CORE RETURN 80.00- 7710.65060 JOHNSON LOCKSMITH, INC.SINGLE SIDED 5 PIN KEY 23.00 7710.65060 LAKE/COOK C.V. JOINTS INC U JOINT INSTALLED 134.00 7710.65060 LAWSON PRODUCTS, INC.NUTS & BOLTS 31.33 7710.65060 LAWSON PRODUCTS, INC.METRIC FLAT WASHER 41.32 7710.65060 LAWSON PRODUCTS, INC.HARDWARE 84.84 7710.65060 BUCK BROTHERS, INC.CREDIT MEMO SOLENOID 101.21- 149,657.20 7720 CAPITAL OUTLAY 7720.65550 PRAIRIE ARCHWAY INTERNATIONAL TRUCK PURCHASE # 607 155,314.00 155,314.00 307,628.35 00605 INSURANCE FUND 7800 RISK MANAGEMENT 7800.62615 MARSH USA INC.LIQUOR LIAB. PREMIUM 700.00 700.00 7801 EMPLOYEE BENEFITS 7801.66054 SENIORS CHOICE MONTHLY INVOICE 3,268.74 26Page 63 of 394 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/28/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3,268.74 3,968.74 00700 FIREFIGHTERS PENSION FUND 8000 FIREFIGHTERS' PENSION 8000.61755 DILLON, PATRICK J *NCPERS CONFERENCE REIMB 1,708.15 8000.61755 ADVOCATE MEDICAL GROUP *INDEP. MEDICAL EXAM 947.00 2,655.15 2,655.15 00705 POLICE PENSION FUND 8100 POLICEMEN'S PENSION 8100.61755 NORTHWESTERN MEMORIAL CORPORAT *MEDICAL EXAM/REVIEW 975.00 8100.61755 SCHOOLMASTER, TIMOTHY L *NCPERS CONFERENCE REIMB 933.45 8100.61755 HUTTON, JAMES A NCPERS CONFR. REIMB.818.16 2,726.61 2,726.61 27Page 64 of 394 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT Supplemental Bills List Attachment Insurance Various Various Worker's Comp 8,681.06 Various Various Casualty Loss 28,508.12 Various Various Worker's Comp 10,584.70 Various Various Worker's Comp 1,199.88 Various Various Casualty Loss 18,843.55 67,817.31 NSP2 Various Brinshore Development LLC NSP2 Real Estate Activities 112,954.82 112,954.82 Sewer 7570.68305 IEPA Loan Disbursement Sewer Imp 272,601.06 7530.68305 IEPA Loan Disbursement Sewer Imp 76,555.83 349,156.89 529,929.02 Grand Total 3,736,962.89 Prepared by Date Approved by Date CITY OF EVANSTON BILLS LIST PERIOD ENDING 06/28/2011 28Page 65 of 394 For City Council meeting of June 27, 2011 Item A3.1 Business of the City by Motion: Renewal of CADS Software License For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Rich Eddington, Chief of Police Perry Polinski, Communications Coordinator Subject: Renewal of CADS (Computer Aided Dispatch System) Software License and Service Agreement with SunGard Public Sector Date: June 13, 2010 Recommended Action: Staff recommends continuation of the annual sole source software license and service agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CADS (Computer Aided Dispatch System) software. Staff recommends that the City Council authorize the City Manager to renew this sole source annual service agreement in the amount of $58,515. Funding Source: Funding has been identified in the Emergency Telephone System budget account 5150.62509 Service Agreements/Contracts (Final Budget Amount: $61,500). Summary: The fees paid for this service agreement are used to continuously improve SunGard’s software applications as well as staff their 24/7 Public Safety & Justice applications support center. Also, as a client of SunGard Public Sector, the Police Department benefits from the continuous research and development that SunGard is doing to improve and enhance their software. This is a sole source request because the only option for comprehensive maintenance and support of the CADS application is SunGard Public Sector as it is the sole owner and distributor of the software. The Police Department’s Computer Aided Dispatch System has been in use since May 9, 1994 (at the time, this software license and service agreement was negotiated at a considerable discount). The Police Department relies on CADS to process numerous transactions related to real-time tracking and dispatching of public safety resources. CADS also assembles information for future use in reporting applications. Below is a brief description of some of the software applications that this agreement covers: Memorandum Page 66 of 394 X:\City Council Meetings\Agendas, Council\Council Agenda '11\6-27-11\APW\A3.1 CADS\Renewal of CADS Software License and Service Agreement with SunGard Public Sector Agenda Item Memo 6-13-11.doc • QREP is a reporting tool used to extract data and write programs for CAD and Records databases. • Mobile Data Browser Client is the base product that drives all of the Public Safety personnel’s ability to receive and send information to Dispatch and provides access to LEADS, which allows officers to obtain license plate, driver’s license, and criminal history information. • E911 interface automatically enters the name, address, and phone number (ANI/ALI) of the 9-1-1 caller into CADS. • Alarm interface provides the interface for the burglar & fire alarm panel. • CAD-Computer Aided Dispatch is the central system that all of the above systems connect to. This system provides telecommunicators with all of the data and information needed to dispatch Public Safety personnel to calls efficiently. • CRIMES-Police Records Management System is the central data entry system for all information or reports generated by the Police Department. • FIRES2000 is the Records Management System equivalent for the Fire Department. • LEADS state/NCIC interface provides LEADS access to all police officers on patrol. The 2010-11 service agreement with SunGard Public Sector was $58,515. This year SunGard is holding the base cost to a 0% increase. Therefore, the total annual cost for continued maintenance coverage from 1 May 2011 through 30 April 2012 is the same as last year ($58,515). Additionally, in lieu of the originally requested 5% maintenance discount, SunGard will discount by 50% installation of the Field Incident Reporting application which is currently being implemented. The installation price on the contract (#091688) is $9,800, so the final price to be billed to us upon completion of the installation will be $4,900. SunGard Concessions brought us beyond the 2010-11 agreement end date of May 1, 2011. The vendor has agreed to continue full support during this period. Legislative History: Emergency Telephone System budget approved at the meeting of October 7, 2010. Attachments: Copy of Service Invoice Page 67 of 394 Page 68 of 394 For City Council meeting of June 27, 2011 Item A3.2 Business of the City by Motion: Sherman Plaza Maintenance Plan Agreement For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Joellen Earl, Director of Administrative Services Rickey A. Voss, Parking Manager Subject: Business of the City by Motion for a Maintenance Plan Agreement for Sherman Plaza in the Amount of $115,000 beginning August 23, 2011 through August 22, 2012 Date: June 14, 2011 Recommended Action: Staff recommends City Council approval to authorize the City Manager to continue a maintenance agreement for Sherman Plaza that was established in 2006. The agreement covers the period of August 23, 2011 through August 22, 2012. Funding provided by the Parking Fund. Funding Source: Parking Fund Account 7036.62660 Amount: $115,000 Summary: On August 23, 2006, the City Manager’s office entered into a maintenance plan agreement involving Sherman Plaza. The Reciprocal Easement Agreement for the Sherman Plaza development, approved in November 1999, has a provision that the maintenance responsibilities of the various parties involved be defined in a maintenance plan. The agreement made provisions for a maximum not-to-exceed amount of $115,000 for the City and as noted below our previous years expenses were below $85,000. The plan is an agreement between the retail owner (currently owned by MB Evanston Sherman, LLC), the condominiums (The Residents of Sherman Plaza Condominium Association), and the City (owners and operators of the garage). The plan was developed to give a high level of maintenance throughout the facilities. A considerable amount of effort was put into establishing the desired frequency of Memorandum Page 69 of 394 Page 2 of 2 maintenance which would provide the best end result, while recognizing the need to do this at a reasonable cost. The details of the responsibilities of the parties are clearly defined in the agreement. The tasks have been listed and then divided among the parties according to their share in the financial responsibility of the task. Each task has a lead agency that is responsible for keeping up with the actual performance of the maintenance, as well as the tracking of the funds expended to perform the task. This financial tracking is the basis for allocation of the costs to the appropriate party. The City is currently paying $7016 per month ($84,192 annually), Inland America Retail Management, LLC, $7431 per month ($89,172 annually)) and The Residents of Sherman Plaza Condominium Association, $703 per month ($8436 annually) for a total cost of $181,795 per year. This total covers Sherman Plaza Janitorial expenses. On major items which have no prior agreement (a large, unexpected repair, for example), there is a provision that requires the responsible party to seek approval from the others if the expenditure is greater than $10,000. In addition, the term of the agreement provided an automatic renewal for successive one-year periods. The plan has provided a high level of service throughout Sherman Plaza. Inland America Retail Management, LLC currently oversees the maintenance agreement for elevator lobbies, joint entries, exterior sidewalks and other common use areas. ---------------------------------------------------------- Attachments: Copy of Original Agreement Copy of Responsibility Schedule Page 70 of 394 Page 71 of 394 Page 72 of 394 Page 73 of 394 Page 74 of 394 Page 75 of 394 Page 76 of 394 Page 77 of 394 Page 78 of 394 Page 79 of 394 Page 80 of 394 Page 81 of 394 Page 82 of 394 Page 83 of 394 Page 84 of 394 Page 85 of 394 Previously Approved AllocationDivC R G Condo Assoc. Retail Garage (City) TOTALRationale0CECO Vault CECO Room Exhaust, Door, Hardware, & FinishesX33.33% 33.33% 33.33% 100.00%Shared Benefit0CondoDoormanXX100.00% 0.00% 0.00% 100.00%Condo Specific0CondoShared Emergency Stair Tower Doors, Hardware & Finishes at 1st and 2nd FloorsX50.00% 50.00% 0.00% 100.00%Shared Benefit0GarageEngineering Reports (Bi-Annual)XX 19.04% 0.00% 80.96% 100.00%REA0GaragePay StationsXX 0.00% 0.00% 100.00% 100.00%Garage Specific0Housekeeping Condo HallwaysXX100.00% 0.00% 0.00% 100.00%Condo Specific0Housekeeping Condo Main LobbyXX100.00% 0.00% 0.00% 100.00%Condo Specific0Housekeeping Condo Elevator LobbiesXX100.00% 0.00% 0.00% 100.00%Condo Specific0Housekeeping Garage - Public Decks to SidewalksXX 0.00% 0.00% 100.00% 100.00%Garage Specific0Housekeeping Garage - Enclosed Condo DecksXX100.00% 0.00% 0.00% 100.00%Condo Specific0Housekeeping Garage/Retail Vestibules & Elevator CabsXX0.00% 6.25% 93.75% 100.00%REA0Housekeeping Loading DockXX33.33% 66.67% 0.00% 100.00%REA0Housekeeping Retail CorridorsXX0.00% 100.00% 0.00% 100.00% September 20, 2007 Letter Agreement0Housekeeping Sidewalks (Includes Snow Removal & Salt)XX0.00% 83.60% 16.40% 100.00%Updated at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston. Condo Association to handle their own snow removal. 0Insurance Individual ParcelsXX X X0Loading Dock ManagerXX17.27% 56.85% 25.88% 100.00% September 20, 2007 Letter Agreement0Loading Dock Retail Dock BaysXX0.00% 100.00% 0.00% 100.00%REA0Loading Dock Condo Dock BaysXX100.00% 0.00% 0.00% 100.00%REA0Loading Dock Loading Dock Shared Service Aisle and Misc. Shared Infrastructure Including (Not Limited To) Toilet Room, Louvers, Hand Rails, & SignageXX33.33% 66.67% 0.00% 100.00%REA0TrashTrash RemovalXX X X0WaterCooling TowersXX X0Window Washing Tower ExteriorXX100.00% 0.00% 0.00% 100.00%Condo Specific0Window Washing Garage SW InteriorXX 0.00% 0.00% 100.00% 100.00%Garage Specific0Window Washing Garage SW ExteriorXX 0.00% 0.00% 100.00% 100.00%Garage Specific0Window Washing Garage NE Interior (2-12)XX 0.00% 0.00% 100.00% 100.00% Changed from Original Agreement0Window Washing Garage NE Exterior (2-12)XX 0.00% 0.00% 100.00% 100.00% Changed from Original Agreement0Window Washing Condo LobbyXX100.00% 0.00% 0.00% 100.00%Condo Specific0Window Washing Ground NE LobbyXX0.00% 100.00% 0.00% 100.00%Primarily Retail0Window Washing Retail ExteriorXX X XTenants2Detention Basin Detention Basin & Related InfrastructureXX 20.44% 40.16% 39.40% 100.00%REA2Landscaping Plantings within Concrete Streetscape PlantersXX 0.00% 0.00% 100.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.ItemSHERMAN PLAZA MAINTENANCE PLANPrepared by Focus Property ManagementJune 22, 2011ResponsibilityCost AllocationsX:\City Council Meetings\Agendas, Council\Council Agenda '11\6-27-11\APW\A3.2 Sherman Plaza Maint\Sherman Plaza Maintenance Plan 0808086/22/2011 1:50 PMPrepared By: Focus DevelopmentPage 1 of 3Page 86 of 394 Previously Approved AllocationDivC R G Condo Assoc. Retail Garage (City) TOTALRationaleItemSHERMAN PLAZA MAINTENANCE PLANPrepared by Focus Property ManagementJune 22, 2011ResponsibilityCost Allocations2Landscaping Plantings within Decorative PotsXX0.00% 100.00% 0.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.2Landscaping Shrubs with Garage Passageway Between LA Fitness and Cereality SpaceXX0.00% 100.00% 0.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.2Landscaping Green RoofXX100.00% 0.00% 0.00% 100.00%Condo Specific2Landscaping Streetscape Irrigation SystemXX0.00% 100.00% 0.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.2Landscaping Streetscape LightingXX0.00% 100.00% 0.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.2Streetscape Sidewalk Cleaning & Pressure WashingXX0.00% 100.00% 0.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.2Streetscape Sidewalk Maintenance & Repair (Brick Pavers)XX 0.00% 0.00% 100.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.7RoofingTowerXX100.00% 0.00% 0.00% 100.00%Condo Specific7RoofingGarageXX 19.04% 0.00% 80.96% 100.00%Garage Specific7RoofingRetailXX0.00% 100.00% 0.00% 100.00%Retail Specific7RoofingGreen Roof (3rd, 6th, & 7th Floor)XX100.00% 0.00% 0.00% 100.00%Condo Specific7RoofingAdjacent to Cooling TowersXX0.00% 100.00% 0.00% 100.00%Designated Retail7Thermal & Moisture ProtectionExpansion / Architectural Joints Between Condo, Retail & Garage (P10 Line)X 40.00% 10.00% 50.00% 100.00%Shared Benefit7Thermal & Moisture ProtectionExpansion / Architectural Joints Between Garage & Retail at NE StairX0.00% 75.00% 25.00% 100.00%Shared Benefit8Doors & Windows Canopy GlassX X8Doors & Windows Shared Loading Dock O.H. Doors, Man Doors, and Related HardwareX33.33% 66.67% 0.00% 100.00%REA8Doors & Windows Automatic Door Openers at Garage PassagewayX 0.00% 0.00% 100.00% 100.00%Garage Specific, Not Required for Retail10Specialties Fabric AwningsX0.00% 84.00% 16.00% 100.00%Primarily Retail but Certain Awnings on Davis are Garage Specific14Elevator/Escalator Retail (Barnes & Noble car)XTenant14Elevators Garage (3 SW Cars)XX 0.00% 0.00% 100.00% 100.00%Garage Specific14Elevators Garage (3 NE Cars)XX 0.00% 12.50% 87.50% 100.00%Shared Benefit (LA Fitness on 2nd Floor)14Elevators Condo (Dedicated Garage Elevator)XX100.00% 0.00% 0.00% 100.00%Condo Specific14Elevators Condo (Mid-rise cars)XX100.00% 0.00% 0.00% 100.00%Condo Specific14Elevators Retail (Red Door Spa car)XXRetail Specific14Engineering Barnes & Noble Rooftop HVACXTenantTenantTenantX:\City Council Meetings\Agendas, Council\Council Agenda '11\6-27-11\APW\A3.2 Sherman Plaza Maint\Sherman Plaza Maintenance Plan 0808086/22/2011 1:50 PMPrepared By: Focus DevelopmentPage 2 of 3Page 87 of 394 Previously Approved AllocationDivC R G Condo Assoc. Retail Garage (City) TOTALRationaleItemSHERMAN PLAZA MAINTENANCE PLANPrepared by Focus Property ManagementJune 22, 2011ResponsibilityCost Allocations15Fire Protection Fire Pump, Controller, & Other Shared Components Including Scheduled TestingX60.00% 24.00% 16.00% 100.00%Shared Benefit15Fire Protection Loading Dock Dry SystemX33.33% 66.67% 0.00% 100.00%REA15Mechanical Condo Cooling Towers & Chillers (2)XX100.00% 0.00% 0.00% 100.00%Condo Specific15Mechanical Condo BoilersXX100.00% 0.00% 0.00% 100.00%Condo Specific15Mechanical Loading Dock Radiant Heat Boiler for SoffitXX33.33% 66.67% 0.00% 100.00%REA15Mechanical Retail Cooling TowerXX0.00% 100.00% 0.00% 100.00%Retail Specific15Mechanical Mechanical Screens for Cooling TowersX66.67% 33.33% 0.00% 100.00%Shared Benefit15Mechanical Loading Dock General Exhaust SystemX33.33% 66.67% 0.00% 100.00%REA15Plumbing Exterior Hose BibsXX0.00% 100.00% 0.00% 100.00% Changed from Original Agreement15Plumbing Domestic Water Pumps, Primary Water Distribution & Pump Room Door, Hardware & FinishesX65.00% 35.00% 0.00% 100.00%Condo Management, Retail Management, & City of Evanston to Reevaluate Based on Actual Water Bills15Plumbing Loading Dock Catch Basin & Sump PumpX33.33% 66.67% 0.00% 100.00%REA16Communications Incoming Phone Service Including Shared Loading Dock Phone Closet, Door, Hardware & FinishesX33.33% 33.34% 33.33% 100.00%Shared Benefit16Electrical Exterior Lighting, Bulbs, Electricity @ Retail Levels & StreetscapeXX0.00% 100.00% 0.00% 100.00%Changed from Original Agreement16Electrical Garage LightingXX 0.00% 0.00% 100.00% 100.00% Changed from Original Agreement16Electrical Emergency Generator, ATS, UPS, Fuel, Exhaust, Maintenance, Generator Room Door, Hardware & FinishesX 63.00% 16.00% 21.00% 100.00% Shared Benefit16Electrical Loading Dock Lighting, Bulbs, & ElectricityX33.33% 66.67% 0.00% 100.00%REA16Electrical Lighting at Decorative Eyebrow @ Sherman Ave.X0.00% 100.00% 0.00% 100.00%16Fire Alarm Fire Alarm/Life Safety System Monitoring & MaintenanceXXX16Fire Alarm Shared Condo/Retail Fire Alarm Room Doors, Hardware & FinishesX50.00% 50.00% 0.00% 100.00%Shared Benefit27TaxesIndividual ParcelsX XXXX:\City Council Meetings\Agendas, Council\Council Agenda '11\6-27-11\APW\A3.2 Sherman Plaza Maint\Sherman Plaza Maintenance Plan 0808086/22/2011 1:50 PMPrepared By: Focus DevelopmentPage 3 of 3Page 88 of 394 For City Council meeting of June 27, 2011 Item A3.3 Business of the City by Motion: Contract for Concrete Purchase For Action To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Leslie Perez, Business Office Coordinator Subject: Award Contract for Concrete (Bid #12-33) Date: June 16, 2011 Recommended Action: Staff recommends City Council approval of a contract for the purchase of 400 cubic yards of concrete at a cost of $101.00 per cubic yard, 250 cubic yards of high early strength concrete at a cost of $121.00 per cubic yard, and 50 cubic yards of flowable fill at a cost of $89.00 per cubic yard to Ozinga Ready Mix Concrete, Inc. (2222 South Lumber Street, Chicago, IL) for a total of $75,100.00. Funding Source: Funding for this purchase will be from the FY 2011 General Fund Street and Alley Account, 2670.65055 in the amount of $30,000 the Water Fund Account 7115-65051 in the amount of $8,000 and the Sewer Fund Account 7400-65051 in the amount of $8,000. The remaining $29,100 will be paid from the FY 2012 General fund Street and Alley Account 2670.65055. Summary: In May 2011, staff solicited bids for the purchase of concrete. The proposed contract is for a one (1) year period, with the right to extend the contract for up to four (4), one year periods. Ozinga Chicago RMC, Inc. was the successful bidder with the lowest price bid. Each subsequent year, staff will negotiate with Ozinga RMC, Inc. to establish the purchase price based on the market conditions and other competitive bid pricing in the area. Ozinga’s Evanston plant has been the provider of concrete for Public Works and Utilities in-house street and sidewalk maintenance program for over ten years. Bids were advertised with a due date of June 14, 2011. The bids include the terms that the City can increase or decrease by 30%, the quantity purchased. Bids were received as follows: Memorandum Page 89 of 394 Page 2 of 2 Company Name City/State Description Bid Amount Ozinga RMC Chicago, Inc. Chicago, IL Ready Mix $101.00 per cubic yd High Early Strength $121.00 per cubic yd Flow Fill Material $89.00 per cubic yd Prairie Material Northbrook, IL No Bid Meyer Concrete Company Carol Stream, IL No Bid Based on the previous year’s price of $98.00 per cubic yard of concrete and $89.00 per cubic yard of flowable fill staff believes that the lowest bidders prices of $101.00 per cubic yard of concrete and $89.00 per cubic yard of flowable fill are competitive. There is no historical reference for the bid on high early strength concrete. Staff therefore, recommends approval of the award to Ozinga Chicago RMC, Inc. as the lowest responsive and responsible bidder to provide concrete to the City for the fiscal year 2011. Attachments: M/W/EBE Letter Page 90 of 394 Bid No. Bid 12-33, Concrete/Flowable Fill Materials, Compliance Approval, Ozinga Ready Mix 6-17-11 To: Leslie Perez, Business Office, Public Works From: Lloyd W. Shepard, Business Development Coordinator, Community and Economic Development Subject: Bid No. 12-33, Purchase of Concrete/Flowable Fill Material, Compliance Approval, Ozinga Ready Mix Concrete Date: June 17, 2011 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City requires that general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. The subject was reviewed in accordance with the City of Evanston Specification for M/W/EBE Participation. Ozinga Ready Mix Concrete Incorporated is an Evanston business; thereby meeting all stages of compliance, i.e., initial, interim and final. The name and address of the awardee for this project is indicated below. The award amount is $92,950.00. Name and Address Scope Contract Amount Ozinga Ready Mix Inc. 2525 Oakton Street Evanston, IL. 60202 Concrete/Flowable Fill Materials $92,950.00 Memorandum Page 91 of 394 For City Council meeting of June 27, 2011 Item A3.4 Business of the City by Motion: Contract for Asphalt Purchase For Action To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Leslie Perez, Business Office Coordinator Subject: Award Contract for Modified Hot Mix Asphalt (Bid #12-34) Date: June 16, 2011 Recommended Action: Staff recommends City Council approval of a contract for the purchase of 500 tons of modified hot mix surface at a cost of $50.50 per ton and 300 tons of modified hot mix binder at a cost of $42.50 per ton to Arrow Road Construction dba Healy Asphalt (3401 South Busse Road, Mount Prospect, IL) for fiscal year 2011 for a total cost of $38,000. Funding Source: Funding for this purchase will be from the General Fund, Street and Alley Maintenance account 2670.65055 in the amount $30,000, the Water Fund account 7715-65051 in the amount of $4,000, and the Sewer Fund account 7400-65051 in the amount of $4,000. The accounts have $110,000, $22,991 and $22,991 respectively budgeted for FY 2011. Summary: In May 2011, staff solicited bids for the purchase of modified hot mix asphalt. The proposed contract is for a one (1) year period, with the right to extend the contract for up to four (4), one year periods. Arrow Road Construction dba Healy Asphalt was the successful bidder with the lowest price bid. Each subsequent year, staff will negotiate with Healy Asphalt to establish the purchase price based on the market conditions and other competitive bid pricing in the area. Asphalt is a petroleum based product whose price fluctuates with the price of crude oil. Staff will present to City Council and request approval each year to extend the contract if favorable to the City. In previous years staff has purchased hot asphalt products on a single source bid from Orange Crush, a nearby asphalt plant because the City did not have the proper equipment to transport asphalt. Staff has since made upgrades to an Memorandum Page 92 of 394 Page 2 of 2 existing dump truck for $500 and purchased a replacement dump truck that can transport asphalt at a distance and keep the material hot. These changes will result in a savings of $12,000 for FY 2011 based on quantities needed and the bid tab listed below. The City is using a “greener” mix of modified hot mix asphalt which is a combination of recycled asphalt (per IDOT specifications) and virgin asphalt. Bids were solicited, with bids due on June 14, 2011. The bids include the terms that the City can increase or decrease by 30%, the quantity purchased. The table below contains the pricing from the three bidders that responded. Company Name City/State Description Bid Amount Arrow Road Construction Mount Prospect, IL Modified Surface $50.50 per ton dba Healy Asphalt Modified Binder $42.50 per ton Curran Contracting Co. Crystal Lake, IL Modified Surface $52.00 per ton Modified Binder $49.00 per ton Orange Crush, LLC Hillside, IL Modified Surface $65.00 per ton Modified Binder $60.00 per ton The City paid between $53.00 and $57.00 per ton for modified surface and $52.00 per ton for modified binder. Based on last years pricing and the higher price of crude oil, staff believe the lowest bidder’s prices are competitive. Staff therefore recommends approval of the award to Arrow Road Construction dba Healy Asphalt as the lowest responsive and responsible bidder to provide modified hot mix asphalt to the City for the fiscal year 2011. Attachments: M/W/E/BE letter Page 93 of 394 Bid No. 12-34, Modified Hot Mix Asphalt, M/W/EBE Subcontracting Waiver Approval, Arrow Road Construction, 06-17-11 To: Leslie Perez, Business Office, Public Works From: Lloyd W. Shepard, Business Development Coordinator, Community & Economic Development Department Subject: Bid No. 12-34, Purchase of Modified Hot Mix Asphalt, M/W/EBE Waiver Approved, Arrow Road Construction Date: June 17, 2011 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. However, this requirement precludes M/W/EBE subcontracting opportunities. Therefore; Arrow Road Construction is approved for a 100% waiver of M/W/EBE subcontractor participation. Arrow Road Construction is the awardee and is listed below. Name & Address Scope Bid Amount Arrow Road Construction 3401 S. Busse Road Mt. Prospect, IL. 60056 Modified Hot Mix Asphalt $57,400.00 Memorandum Page 94 of 394 For City Council meeting of June 27, 2011 Item A3.5 Business of the City by Motion: Print Contract for Recreation/Arts/Highlights Guide For Action To: Honorable Mayor, Members of the City Council and Members of the Administration and Public Works Committee From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services Subject: Renewal of printing contract for Recreation & Arts Activities Guide and “Highlights” newsletter, Bid #10-48 Date: June 22, 2011 Recommended Action: The Parks, Recreation and Community Services Department recommends that the City Council authorize the City Manager to execute the option to renew the contract to print the City’s combined Recreation & Arts Activities Guide and “Highlights” newsletter publication with Ripon Printers (656 S. Douglas St., Ripon, Wisconsin) for a third year in the amount of $54,900. Ripon Printers submitted the lowest-priced responsible and responsive bid (BID #10-48). The original bid requested prices for an optional second and third year. City Council renewed the contract last July for a second year. Although Ripon Printers’ bid did not include a price increase for the optional years, the company has agreed to honor their price. The publication is printed on FSC recycled content paper. Funding Source: Funding for the contract will come from the Parks, Recreation and Community Services Department’s Communications and Marketing Services business unit 3015.62210. In addition, revenue from listings by outside arts organizations and artists as well as display advertising is budgeted at $27,072, which helps to offset the cost of the publication. Summary: The original printing bid was for four issues of a smaller Arts + Recreation magazine. Since the original bid, the Parks, Recreation and Community Services Department and “Highlights” were combined and are now publishing one fewer issue per year. However, the company proportionally adjusted its prices for the larger page count of the combined publications and did not penalize the City for publishing a combined Spring/Summer 2011 publication instead of two separate publications, as originally contracted. Memorandum Page 95 of 394 The contract period will cover three issues: Fall 2011 (August), Winter 2011-12 (November) and Spring/Summer 2012 (printed in February, which is in FY 2012). Based on the page costs of different-sized publications on recycled paper in the original base bid and the page counts in 2011, plus associated printing expenses (press overruns, etc.), the contract should not exceed $54,900. Page 96 of 394 * The total project cost includes $50,000 in testing fees that are not being provided by Bulley and Andews and will be bid in the near future. For City Council meeting of June 27, 2011 Item A3.6 Business of the City by Motion: Parking Garage Repair Project For Action To: Honorable Mayor, Members of the City Council and Members of the Administration and Public Works Committee From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services Paul D’Agostino, Superintendent of Parks, Forestry & Facilities Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities Rickey Voss, Parking/Revenue Division Manager, Administrative Services Subject: Contract Award Recommendation for the 2011 Comprehensive Parking Garage Repair Project, Bid #12-17 Date: June 27, 2011 Recommended Action: Two options are presented below for award recommendation based on council’s budget decisions as follows: Option 1 – In order to meet the current project budget, Staff recommends approval of the base bid plus alternate 7 for the 2011 Comprehensive Parking Garage Repair Project to Kovilic Construction Co., Inc. located at 3721 N. Carnation Street, Franklin Park, Illinois 60131 in the total amount of $1,773,000. Option 2 - In order to better extend the service life of the subject facilities, Staff recommends approval of the base bid plus alternates 1 through 6 for the 2011 Comprehensive Parking Garage Repair Project to Bulley & Andrews, LLC located at 1755 W. Armitage Avenue, Chicago, Illinois 60622 in the total amount of $2,539,934. Funding Source: Option 1 - $1,809,621 FY 2011 CIP #416138 established by the Parking Fund and already approved and allocated for these repairs. Option 2 - $1,809,621 FY 2011 CIP #416138 +$ 473,715 Washington National TIF for work at Sherman Plaza only +$ 306,598 Supplemental funding from the Parking Fund Total: $2,589,934* Memorandum Page 97 of 394 The 2011 Adopted Budget projects an ending fund balance for the Parking Fund of $13.9 million, assuming a $2.1 capital expense for this project. Adding the supplemental funding of $306,598 from reserves would reduce the Parking Fund balance to approximately $13.6 million. Given that a primary purpose of the reserve is to fund the replacement and rehabilitation of parking deck facilities, and given that the original goal of the Transportation and Parking Committee in identifying this project was the proper maintenance of City parking decks, staff recommends the City Council approve Option 2. Summary: The combined effects of weather, de-icing chemicals and vehicular wear take a significant toll on parking structures over time. After staff discovered noticeable deterioration of the structural, mechanical, plumbing, electrical and fire protection systems on three existing City parking garage facilities, the Transportation and Parking Committee determined that these items needed to be addressed in order to minimize safety hazards and to extend the service life of these facilities. The three garages affected by this project are: 1.) Church Street Self-Park located at 525 Church Street 2.) Maple Avenue Self-Park located at 1800 Maple Avenue 3.) Sherman Plaza Self-Park located at 821 Davis Street In 2009, Halvorson and Partners Structural Engineers (H&P) performed an inspection of the three garages to initially identify needed repairs. In spring 2011, Wiss, Janney Elstner Associates (WJE) prepared bid documents detailing the required repair work. Due to the project’s technical complexity and complicated construction sequencing (construction will be performed in a short timeframe and during fully occupied use of all three garages) staff initiated a contractor prequalification process to better ensure award to a firm with appropriate expertise and resources. Prequalification of nine firms: Allied Waterproofing Inc., Berglund Construction, Bulley & Andrews, LLC, G.A. Johnson & Son, Harry S. Peterson Company, Kovilic Construction Co. Inc., National Restoration Systems, Walsh Construction Company II, LLC and Zera Construction was approved by council on April, 25, 2011. Bids to perform this work were opened and publicly read on June 14, 2011. A total of three bids were received as follows: Contractor Address Base Bid Alternate 1 Alternate 2 Alternate 3 Alternate 4 Alternate 5 Alternate 6 Alternate 7 G.A. Johnson 828 Foster St, Evanston $2,373,970 $85,000 $85,000 $125,000 $150,000 $135,000 $150,000 -$200,000 Kovilic 3721 N. Carnation St, Franklin Park $1,898,000 $122,400 $122,400 $164,050 $198,050 $194,650 $204,000 -$125,000 Bulley & Andrews 1755 W. Armitage Ave, Chicago $1,963,973 $66,586 $65,837 $91,175 $109,150 $108,800 $134,413 - $164,388 Page 98 of 394 Base bid work to be completed at Church Street Garage includes: 1.) Installation of traffic membranes in limited locations 2.) Concrete column repair at select columns 3.) Spalled concrete repair 4.) Select structural connection repairs 5.) Removal and replacement of select expansion joints 6.) Installation of heat tracing on drain pipes 7.) Painting of select pipes for fire protection identification 8.) Repair of unit heaters 9.) Replacement of noncompliant water heaters 10.) Repairs to the dry pipe fire prevention system 11.) Installation of emergency lighting 12.) Upgrading of the fire alarm system 13.) Repair of eroding steps Base bid work to be completed at Maple Avenue Garage includes: 1.) Installation of traffic membranes in limited locations 2.) Slab repair 3.) Removal and replacement of select expansion joints 4.) Spalled concrete repair 5.) Exhaust fan repairs 6.) Backflow prevention repairs 7.) Storefront window repair 8.) Beam repairs 9.) Façade panel connection repairs 10.) Guard wall repair Base bid work to be included at Sherman Plaza includes: 1.) Cladding anchor repairs 2.) Concrete column repairs 3.) Structural connection repairs 4.) Audible alarm system 5.) Installation of traffic membranes in limited locations In order to provide greater bidding flexibility, seven alternate items were requested as follows. Please note, it is most beneficial to the service life of these facilities to accept alternates as described in Option 2: Alternate 1: Install silane sealer at levels 3 and 4 of the Church Street Garage. Option 1: due to budget constraints, staff does not recommend acceptance of this alternate. Option 2: staff recommends Page 99 of 394 acceptance of this alternate to better extend the service life of the facility. Alternate 2: Install silane sealer at levels 5 and 6 of the Church Street Garage. Option 1: due to budget constraints, staff does not recommend acceptance of this alternate. Option 2: staff recommends acceptance of this alternate to better extend the service life of the facility. Alternate 3: Install silane sealer at levels 1, 2 and 3 of the Maple Avenue Garage. Option 1: due to budget constraints, staff does not recommend acceptance of this alternate. Option 2: staff recommends acceptance of this alternate to better extend the service life of the facility. Alternate 4: Install silane sealer at levels 4, 5, 6 and 7 of the Maple Avenue Garage. Option 1: due to budget constraints, staff does not recommend acceptance of this alternate. Option 2: staff recommends acceptance of this alternate to better extend the service life of the facility. Alternate 5: Install silane sealer at levels 3 through 7 of the Sherman Plaza Garage. Option 1: due to budget constraints, staff does not recommend acceptance of this alternate. Option 2: staff recommends acceptance of this alternate to better extend the service life of the facility. Alternate 6: Install silane sealer at levels 8 through 13 of the Sherman Plaza Garage. Option 1: due to budget constraints, staff does not recommend acceptance of this alternate. Option 2: staff recommends acceptance of this alternate to better extend the service life of the facility. Alternate 7: Install silane sealer in lieu of installing traffic membrane on level 2 of the Church Street Garage. Option 1: due to budget constraints, staff recommends acceptance of this alternate. Option 2: staff recommends declining this alternate to better extend the service life of the facility. The traffic membrane is a waterproof coating with a five year extended warrantee that provides a high traction, skid-resistant surface under vehicular traffic and a high degree of protection for concrete decking. The silane sealer is a more cost effective option with a standard one year warrantee that weatherproofs concrete from water and salt intrusion without forming any kind of surface coating beneficial to vehicle traction. If Option 1 is selected, the more cost effective option (silane sealer) as described above will be implemented for level 2 of the Church Street Garage as described in Alternate 7. However, if Option 1 is selected, due to the high wear and salt damage lower levels of parking structures typically experience, installation of a traffic membrane on level 2 of the Church Street Garage is recommended in the future. Additionally, future installation of silane sealer on higher levels of each garage is also recommended in order to help extend the service life of these facilities. In order to accomplish this, staff will coordinate Page 100 of 394 with the Transportation and Parking Committee to set up a scheduled program to install these sealers in future years as funding allows. If Option 2 is selected, in order to better extend the service life of the subject facilities, the work in Alternates 1 through 6 described above will be completed as part of this contract. For Option 1, Staff recommends award of the base bid plus alternate bid 7 to Kovilic Construction Co., Inc. for the lump sum amount of $1,773,000. Kovilic Construction Co., Inc. is in compliance with the City’s M/W/EBE goals (please see attached memorandum for additional information). Additionally, our project consultant, WJE, has worked with this contractor on numerous past projects with favorable results. For Option 2, Staff recommends award of the base bid plus alternate bids 1 through 6 to Bulley & Andrews, LLC. for the lump sum amount of $2,539,934. Bulley & Andrews is in compliance with the City’s M/W/EBE goals (please see attached memorandum for additional information). Additionally, the City has worked with this contractor on past projects with favorable results. Option 1 - A breakdown of project expenditures is as follows: Item Amount CIP Account #416138 $2,100,000.00 * Expenditures / encumbrances to date -$290,379.00 Recommended bid award Option 1 -$1,773,000.00 Balance Remaining $36,621.00 Option 2 - A breakdown of project expenditures is as follows: Item Amount CIP Account #416138 $2,100,000.00 Washington National TIF $473,715.00 Supplement Required from Parking Fund $306,598.00 **Testing Services -$50,000.00 * Expenditures / encumbrances to date -$290,379.00 Recommended bid award Option 2 -$2,539,934.00 Balance Remaining $0.00 * Expenditures/encumbrances to date include costs for design services for this project as well as design and construction services for the 2011 Sherman Plaza Gap Repair Project which is a portion of this work that was broken out separately to expedite emergency repairs. Page 101 of 394 **Testing Services are required to cover material and system testing specifically excluded in Bulley & Andrews bid. Repair work is scheduled to begin in mid-July 2011. The current substantial completion deadline is December 12, 2011. Both bidders in Option 1 and 2 have committed to meeting this deadline. ------------------------------------------------------------------------------------- Attachments: MWEBE Memo Page 102 of 394 Bid No. 12-17, 2011 Comprehensive Parking Garage Repair, 17.1% M/W/EBE Waiver Approved, Bulley & Andrews, LLC To: Sean Ciolek, Parks, Recreation & Community Services From: Lloyd W. Shepard, Business Development Coordinator, Community & Economic Development Department Subject: Bid No. 12-17, 2011 Comprehensive Parking Garage Repair Project, M/W/EBE Subcontracting Waiver Approval, Bulley & Andrews, LLC Date: June 21, 2011 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City established a goal for general contractors to utilize M/W/EBEs to perform 25% of the awarded contract. The M/W/EBE schedules and supporting documentation submitted by Bulley & Andrews, LLC (B&A) for the subject bid have been reviewed in accordance with the City of Evanston Specification for M/W/EBE Participation. B&A has requested an M/W/EBE subcontracting waiver of 17.1% leaving a balance of 7.9% M/W/EBE participation. B&A contacted 23 M/W/EBEs and received bids from 2 M/W/EBE subcontractors. One of the 2 submitting bids received a subcontract for electric work. The remaining companies declined to bid and one was a non-union shop. B&A submitted a list of each M/W/EBE invited to bid. Therefore, B&A is approved for a 17.1% M/W/EBE subcontracting waiver. The electric subcontract award amounts to 7.9%. B&A must also meet interim and final compliance. Interim compliance is achieved by utilizing the scheduled M/W/EBE subcontractor during the course of the project. Final compliance is based upon the final amounts paid to the scheduled M/W/EBE as determined by all partial and/or final waivers of lien or cancelled checks. Other documentation could be requested by the City to verify the scheduled firms’ utilization. B&A’s base bid is $1,963,973.00. The addition of Alternates 1 through 6 to the base bid brings the grand total to $2,539,550.00. Listed below is the scheduled MBE. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Gim Electric 4150 N. Milwaukee Chicago, IL. 60641 Electrical $154,625.00 7.9 of base bid X Total M/W/EBE $154,625.00 7.9 X Memorandum Page 103 of 394 Bid No. 12-17, 2011 Comprehensive Parking Garage Repair, 17.1% M/W/EBE Waiver Approved, Bulley & Andrews, LLC Finally, within 15 calendar days after the Notice to Proceed has been issued to B&A, a copy of the subcontract between the MBE and B&A must be submitted to the Business Development Coordinator, Community & Economic Development Department. Failure by the prime contractor to submit a copy of the subcontract could delay payment of progress payments or final payment. Page 104 of 394 For City Council meeting of June 27, 2011 Item A4 Business of the City by Motion: Farmers’ Market Fees For Action To: Honorable Mayor, Members of the City Council Members of the Administration and Public Works Committee From: Evonda Thomas, Director Health Department Carl Caneva, Division Manager Subject: Farmers’ Market Risk Based Fees Date: June 6, 2011 Recommended Action: Staff recommends that City Council approve Risk Based Fees at the Farmers Markets (all sites) to address current economic concerns as outlined below. Risk Type Number of Inspections Inspections per Season Farmers Market Proposed Fee 1 (High) 1 inspect/per month 6 $225.00 2 (Medium) May vary 3 $150.00 3 (Low) Initial inspection Inspections per menu change $75.00 *The information presented in this table is only for the farmers’ markets Summary: Currently, vendors at the Farmers Markets in the City of Evanston that sell goods other than whole, uncut, unprocessed, produce are charged $225.00 for a Seasonal License. The license is issued to food vendors that operate for six months or less and includes the market vendors as well as Northwestern University Athletics (Football, Basketball, Baseball, Lacrosse, etc.) The City of Evanston has issued 20 such licenses in 2011, currently 15 of them at the various Farmers Markets. At the May 23, 2011 the City Council requested alternatives to the current fee structure which are proposed below: Memorandum Page 105 of 394 2 of 3 Risk Based Fees In the current municipal code, language is being re-codified to address risk based fees within Title 8, Chapter 8 for Retail Food Establishments. The following Risk Based fee schedule is proposed: Risk 1 (High): Food sold requires extensive handling or have been implicated in Food Borne Illness outbreaks or recalls. Vendors considered Risk 1 shall include but not be limited to the following: • Shell Eggs • Meats and Poultry • Fish • Milk and Cheese products • Honey • Apple Cider and other fruit/ vegetable juices • Garlic-in-oil • Low acid canned foods • Baby food Risk 2 (Medium): Food sold requires minimal handling and preparation. Any products that are cut for sampling, removed from their packaging and given out to consumers including produce and baked goods. Risk 3 (Low): Food sold is prepackaged in a commercial facility, and is not removed from its packaging. Risk Type Number of Inspections Inspections per Season Farmers Market Proposed Fee 1 (High) 1 inspect/per month 6 $225.00 2 (Medium) May vary 3 $150.00 3 (Low) Initial inspection Inspections per menu change $75.00 *The information presented in this table is only for the farmers’ markets Currently inspections for Risk 1 food establishments are three times a year, Risk 2 food establishment are inspected twice a year, and Risk 3 food establishments are inspected annually. Additional inspections may occur due to complaints and alleged violations for all food establishments. Fresh, uncut, whole, unprocessed fruits and vegetables are exempt from licensure or fees described above. This method would allow for a majority of risk based fees to be recovered and would also address the issue of certain differing vendors paying different fees based on the service level required. Page 106 of 394 3 of 3 The City of Evanston has been contacted by an outside contractor indicating the Market could be inspected for $50.00 per vendor twice a season (total cost of $100.00). This price does not include review of the application, nor does it address any follow-up when violations are found. The Health Department in past practice visits the market at least once a month to review menus and operations; however, this is in addition to weekly inspections. Inspectors are typically providing service to the farmers’ market on the weekend. Legislative History: 31-O-09 Establishing the Seasonal Food Establishment Attachments: Memo from Director of Parks, Recreation and Community Services Doug Gaynor regarding the maximum number of vendors at Downtown Farmers’ Market. Page 107 of 394 To: Honorable Mayor and Members of the City Council From: Douglas J. Gaynor, Director, Parks, Recreation and Community Services Subject: Maximum number of vendors for Downtown Evanston Farmers’ Market Date: June 23, 2011 Recommended Action: A request was made for staff to investigate the possibility of allowing more vendors at the Downtown Evanston Farmers’ Market. There are currently 37 paid vendors. Staff reevaluated the area to look for possible additional space for new vendors. There is currently no space available for additional vendors and staff has created a waiting list. A map is attached to aid in reviewing the layout. Funding Source: N/A Summary: When walking through the market early in the season, it is clear that some areas do not have vendors’ tents. However, those spaces have been paid for. For instance, the area next to the train tracks has been sold for the year, even though vendors have not been on site yet. Each of four vendors was allotted four parking spaces. It is still early in the season and the wet spring weather has delayed crops being harvested. East Railroad Avenue, the street adjacent to the tracks, can not be closed, as it is an access road for the parking garage and Enterprise Leasing. Staff is holding one paid space for a cheese vendor that received a health alert from the State of Wisconsin. Once the Evanston Health Department clears the vendor to reenter the market, that space will be occupied. Space in the parking garage has been sold to Enterprise Leasing and is not available for additional market vendors. ------------------------------------------------------------------------------------- Attachments: Downtown Market Layout Memorandum Page 108 of 394 Page 109 of 394 Page 1 of 2 For City Council meeting of June 27, 2011 Item A5 Business of the City by Motion: 2012 Vehicle Sticker Selection Process For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Joellen Earl, Director of Administrative Services Rickey A. Voss, Parking/Revenue Manager Subject: 2012 and 2013 Vehicle Sticker Selection and Renewal Timeframe Date: June 20, 2011 Recommended Action: Staff recommends City Council to select one (1) design to be highlighted on the 2012 City of Evanston Vehicle Sticker. Candidates for consideration are The Cradle, The Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation and the Chessman Club of the North Shore. For 2013, staff recommends the design of a sticker provided by City staff to coincide with the Evanston150th Celebration. Staff also recommends the City Council change the sticker renewal deadline to mid- December to coincide with the new calendar year fiscal year. This year, the recommended deadline would be December 16, 2011. Summary: At the January 2008 Rules Committee meeting, the Council decided that they would be the appropriate entity to select the Evanston based non-profit organization’s logo that would be featured on the City’s annual vehicle sticker. The selection process would be made annually by the Administration & Public Works Committee, which would then make a recommendation to City Council. The City of Evanston has accepted requests from local non-profit organizations interested in having their logo featured on the City’s 2012 vehicle sticker. In addition, City staff has submitted a design for consideration for 2013. The 2011 vehicle sticker selections feature Evanston Baseball and SASI. This year, the City has received requests from five (5) non-profit organizations to have their logos placed on the 2012 City vehicle sticker. Please see the attached documents, including sample logos, for the vehicle sticker candidates listed below: Memorandum Page 110 of 394 Page 2 of 2 • The Cradle • Evanston Day Nursery • Mather LifeWays • Evanston Community Foundation • Chessman Club of the North Shore In addition, staff recommends the City Council consider the sale of a sticker for 2013, which will coincide with Evanston’s 150th Celebration. Staff would take the lead on design and have the sticker for sale during the regular sticker sales season. Staff recommends that the Administration & Public Works Committee, in line with the practice that was established in 2008, select one (1) of the above listed non-profit organizations to be featured on the 2012 City vehicle sticker. Staff would not recommend selecting more that one (1) logo as it increases the cost, makes enforcement more tedious, is confusing to residents and could be wasteful if residents tend to prefer a particular logo over another. In addition, providing a choice during sticker sales slows down the process and increases wait time at the Civic Center. The City’s vehicle stickers are ordered and distributed by the City’s Revenue Office. An order for approximately 36,000 vehicle stickers must be placed by the end of July 2011 to insure that they are available for purchase on October 3, 2011. Therefore, it is preferred that the Council select one logo for the sticker no later than the July 11th meeting. The vehicle stickers, which are processed in up to four (4) colors, normally take approximately 2-3 weeks to be completed. The 2012 vehicle sticker applications will be mailed to residents in late September of this year in order for sales to commence on October 3rd. Last year the City paid approximately $30,000 for design, processing and mailing for 36,000 stickers. Detail regarding the City Wheel Tax Renewal can be found in the attached memorandum, which has been provided for your information. …………………………………. Attachments: Letters and Logo Designs Memorandum – 2012 City Wheel Tax Renewal Page 111 of 394 Page 112 of 394 Page 113 of 394 Placing Children First 2012 Vehicle Sticker Expires 12/31/122012Page 114 of 394 Page 115 of 394 Create Ways to Age WellSM Every Day Page 116 of 394 Create Ways to Age WellSM Every Day Page 117 of 394 EVANSTON DAY NURSERY ASSOCIATION Established 1912 EDN Preschool Program Home BASE School Age Program A Member of Evanston United Way Accredited by NAEYC 1835 Grant Street Evanston, Illinois 60201 Phone: 847.864.9700 Fax: 847.864.9710 BOARD OF DIRECTORS President Valerie Braun Vice-President Cheree Bertalan Treasurer Tim Callahan Secretary Laura Flangel President Emeritus Kirsten Williams Amanda Benyo Billy Kaplan Barbara Miles Morgan Mosely Gini Ohlson Jeff Zhang Interim Executive Director Barbara Clear June 17, 2011 Department of Administrative Services Rickey A. Voss, Parking/Revenue Manager 2100 Ridge Ave, Room 1502 Evanston, IL 60201 Dear Mr. Voss, On behalf of Evanston Day Nursery, I am pleased to submit a 2012 City of Evanston Vehicle Sticker design highlighting our 100th Anniversary. Evanston Day Nursery (EDN) is a small not-for-profit early childhood program serving an economically diverse population of families. For over 99 years, we have worked to provide young children with the highest quality care and education, and have offered support services to their families in order to best promote the social, emotional, cognitive and physical development of the children at EDN. Our program is made up of three full-day preschool classrooms for children 2 ½ -5 years old. Please let me know if I can provide for you any additional information. I also welcome you and the Administration & Public Works Committee to come and visit Evanston Day Nursery. I would be delighted to show you our facility and the kinds of learning and social experiences our EDN children enjoy each day. Thank you for you consideration. Sincerely, Barbara Clear Interim Executive Director Page 118 of 394 Page 119 of 394 Page 120 of 394 Page 121 of 394 Tuesday, June 21, 2011 Dear Mr. Voss, I am writing on behalf of the Chessmen Club of the North Shore, Inc., established in 1957, is one of the oldest and most prestigious, non-profit organizations in the North Shore area. The Club is organized exclusively for charitable purposes; the Chessmen Club seeks to support activities beneficial to youth and needy families on the North Shore. The current priorities of the Chessmen Club are to: • Expand the dollar amount and number of educational scholarships and book awards to encourage academically talented Black students to continue their academic and career pursuits. • Increase the number of Christmas food baskets distributed to the elderly and families in need • Expand our support of other charitable activities in the Evanston/ North Shore area. Next year Marks the 55 years of Service to the Evanston, as we look to celebrate our history we would like to be considered to appear on the City of Evanston Parking Sticker Thank you in advance for your consideration, if you have any questions please do not hesitate to contact me. Regards, Peter Braithwaite Page 122 of 394 Page 123 of 394 To: Wally Bobkiewicz, City Manager From: Joellen Earl, Director of Administrative Services Rickey A. Voss, Parking/Revenue Manager Subject: 2013 City Vehicle Sticker Design Date: June 20, 2011 As part of the 2012 City Vehicle Sticker process, City Sticker designs have historically been selected by the City Council after being provided templates by organizations that wished to be recognized on the City Sticker. For the 2013 City Vehicle Sticker staff not only recommends one (1) sticker choice but has provided a design that encompasses not only the spirit of celebration but the uniqueness of the Evanston Community by including the Evanston!Community Foundation logo (Evanston150). ……………………………… Attached: 2013 City Vehicle Sticker Design Memorandum Page 124 of 394 E06000 Celebrate Evanston's 150th anniversary Page 125 of 394 To: Wally Bobkiewicz, City Manager From: Joellen Earl, Director of Administrative Services Rickey A. Voss, Parking/Revenue Manager Subject: 2012 City Wheel Tax Renewal Date: June 9, 2011 Please find below recommendations and timeline for the 2012 City Wheel Tax (City Sticker) and for the 2012 Residential Permit/Wheel Tax (Combination) renewal process. Please note that contained within the timeline is a recommendation to change the due date for sticker sales to mid-December. The purpose for the change is twofold. First, it will allow for sticker sales during the fall season, rather than in the beginning of the winter, which will help with those coming to the building to make their purchase. Second, it will allow for the majority of collection of receipt in the 2011 calendar year, which will better align revenue receipt with the fiscal year. Please let us know if you have any questions or would like additional information. We will be prepared to discuss the processes and timeline at the City Council meeting on June 27, 2011. Process 1) Proceed with one more sticker year in order to insure that the Automated License Plate Recognition system to be purchase in 2011 has been fully implemented and tested. 2) Recommend the City authorize only one sticker for 2012, which will be less confusing to the resident and save time in process in the Revenue Office. 3) Use internal data information based on 2011 City Sticker and Permit purchases through our current vendors, Third Millennium and Duncan Solutions, to avoid duplication and registration inaccuracies that are provided by the Illinois Secretary of State office. 4) City Stickers designs have historically been selected by the City Council after being provided templates by organizations that wished to be recognized on the City Sticker. In addition to the five (5) organizations that have submitted requests for the 2012 City Sticker design, it is also recommended that the City consider a 2013 City Sticker design the 150 Year Anniversary of the Founding of the City of Evanston. The design will be furnished by City staff. Memorandum Page 126 of 394 Page 2 of 3 5) 2012 City Vehicle Sticker - Residents sent a pre-printed renewal notice to purchase only the City Sticker will be provided the same options of purchase as in the past which are on-line, by mail, in person at the Levy and Fleetwood- Jourdain Centers, City of Evanston based Currency Exchanges and the Lorraine H. Morton Civic Center, 2100 Ridge Avenue. It is important that information provided by residents is current and accurate. If a resident changes either the address and/or vehicle information, the application must be mailed and/or presented in person at the Morton Civic Center with a copy of the updated registration information. 6) 2012 City Vehicle Sticker/Residential Permit Combo - Residents sent a pre- printed renewal notice to purchase the City Vehicle Sticker/Residential Permit Combo will be provided the same options of purchase as in the past which are, by mail or in person at the Lorraine H. Morton Civic Center, 2100 Ridge Avenue. It is important that the information provided by residents is current and accurate. If a resident changes either the address and/or vehicle information, the application must be mailed and/or presented in person at the Morton Civic Center with a copy of the updated registration information along with proof of current address. Prior to the issuance of a Residential Permit and in accordance with City Ordinance 10-4-5-2(B) 6a, all outstanding parking violations must be paid or have requested an appearance to appeal the citation. 7) Senior Cards (Discounts) - Seniors, 65 and older, fulfilling income requirements, are eligible for a 50% discount on one vehicle sticker per household by obtaining a Senior Discount Card. Seniors must have filed their 2010 income tax returns either singly with an income of $30,000 or under, or jointly with an income of $50,000 or under to qualify. If a senior applied for and received a discount card last year, it will still be valid this year. Seniors that do not have a discount card may apply for one in the Parks, Recreation & Community Services Office, located in the Lorraine H. Morton Civic Center, or at the Levy Senior Center. Questions about income requirements should be directed to the Levy Senior Center at 847/448-8250 or aging@cityofevanston.org. Timeline • Letter to organizations to submit their design for selection consideration for the 2012 City Sticker. Due date of June 17, 2011. • Present to the City Council for selection on June 27, 2011. • Have staff review current form sets, make recommended changes and finalize form sets with Third Millennium by July 29, 2011. • Finalize sticker design with City staff, and prepare for printing, August 10, 2011. • Order all associated documents and secure all 2010 data from Third Millennium and Duncan for the 2012 City Sticker campaign. August 10, 2011. • Cross check all data bases for with Third Millennium, August 17, 2011. • Arrange for Levy and Fleetwood-Jourdain Centers to expand sales of vehicle stickers to everyday (Monday – Friday). 9 a.m. – 5 p.m. during the renewal season. Page 127 of 394 Page 3 of 3 • Arrange news releases announcing the sale of the 2012 City Sticker, September 15, 2011. • Send out renewal notices on September 30, 2011 – begin sales on October 3, 2011. • Revenue Office extended and Saturday hours will be from November 28 – December 16, 2011. • Last sales date to allow revenues to be posted in FY 2011, December 16, 2011. • Sticker to be displayed on vehicle no later than January 5, 2012 (enforced February 1, 2012). • Penalty to be announce and effective December 16, 2011 but will not be actually imposed until January 5, 2012. The purpose of announcing the penalty date is to have compliance prior to December 16, 2011. Page 128 of 394 Page 1 of 1 For City Council meeting of June 27, 2011 Item A6 Resolution 40-R-11: Authorizing a Contract to Purchase 623-627½ Howard Street For Action To: Honorable Mayor and Members of the City Council From: Steve Griffin, Director, Community & Economic Development Department and Johanna Nyden, Economic Development Planner Subject: Approval of Resolution to authorize the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 623- 627½ Howard Street in Evanston, Illinois Date: June 22, 2011 Recommended Action: Staff recommends the approval of a resolution that authorizes the City Manager to negotiate and execute a contract for the purchase of real property located at 623-627½ Howard Street in Evanston, Illinois for an amount not to exceed $475,000. Funding Source: The source of funds for this acquisition is through a loan to the Howard-Ridge Tax Increment Financing District (TIF) from the Economic Development Fund. Staff created a new account for Property Acquisition (Account: 5300.65507) in the Economic Development Fund budget, and although no money was budgeted in FY11 for property acquisitions, the Economic Development Fund includes sufficient reserve funding to provide up to $475,000 for this acquisition. Staff recommends that over the next 10 years, one-tenth (1/10th) of the final acquisition purchase price be paid to the Economic Development Fund from the TIF to repay the loan. At the time of the resale/redevelopment of this property, the Economic Development Fund will be reimbursed from the proceeds. At that point any difference between the purchase price and sale price will continue to be reimbursed to the Economic Development Fund over the prorated 10 year period. Background Staff has worked with the Seller’s agent of the property to negotiate an acquisition price. The property is located at 623-627½ Howard Street (PIN: 11-30-209-025-0000), is a single-story building comprised of retail uses. The property is zoned B3 and is located in the Howard-Ridge TIF district. Attachment: Resolution 40-R-11 Memorandum Page 129 of 394 6/16/2011 40-R-11 A RESOLUTION Authorizing the City Manager to Negotiate a Contract for the Purchase of Real Property Located at 623 -627 ½ Howard Street in Evanston, Illinois WHEREAS, the City of Evanston desires to purchase certain real property commonly known as 623 – 627 ½ Howard Street, Evanston, Illinois 60202 (the “Subject Property”); WHEREAS, the Subject Property is improved with a commercial building and occupied by several commercial tenants; WHEREAS, the City Council of the City of Evanston has determined that the best interests of the City of Evanston would be served by negotiating a purchase and sale agreement with the seller, Chicago Title Land Trust, Trust No. 600815-02 (the “Seller”) for the Subject Property. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to negotiate all necessary terms, as he may determine to be in the best interests of the City and which shall later be approved as to form by the Corporation Counsel, of a contract for the purchase of the Subject Property from the Seller and execute said contract if later deemed acceptable. SECTION 2: That the purchase price for the Subject Property shall not exceed four hundred seventy-five thousand dollars ($475,000.00). Page 130 of 394 40-R-11 ~ 2 ~ SECTION 3: That this Resolution 40-R-11 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2011 Page 131 of 394 40-R-11 ~ 3 ~ EXHIBIT A LEGAL DESCRIPTION LOTS 7, 8 AND 9 IN BLOCK 1 IN NILES HOWARD TERMINAL ADDITION, BEING A SUBDIVISION OF THE SOUTH 6.25 FEET CHAINS (412 ½ FEET) OF THAT PART OF THE NORTHEAST ¼ OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING WEST OF THE RIGHT OF WAY OF THE CHICAGO AND NORTH WESTERN RAILROAD COMPANY, IN COOK COUNTY, ILLINOIS. PINs: 11-30-209-025-0000 COMMONLY KNOWN AS: 623 – 627 ½ Howard Street, Evanston, Illinois 60202 Page 132 of 394 For City Council meeting of June 27, 2011 Item A7 Ordinance 58-O-11: Authorizing the Mayor to Solemnize Marriages & Certify Civil Unions For Introduction and Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 58-O-11, Amending City Code Section 1-6-2 to Authorize the Mayor to Solemnize Marriages and Solemnize and Certify Civil Unions Date: June 27, 2011 Recommended Action: Staff recommends approval of Ordinance 58-O-11, which amends City Code Section 1- 6-2 regarding the Mayor’s powers and duties. The Mayor will request suspension of the Rules so that the Ordinance may be adopted on June 27, 2011. Summary: The ordinance amends City Code Section 1-6-2 regarding mayoral powers and duties by authorizing the Mayor to solemnize marriages and to solemnize and certify civil unions. Under the Illinois Marriage and Dissolution of Marriage Act, 750 ILCS 5/ et seq., a marriage may be solemnized by a public official whose powers include solemnization of marriages. Under the Illinois Religious Freedom Protection and Civil Union Act, 750 ILCS 75/ et seq., civil unions may be certified by a public official whose powers include solemnization of marriages. Passage of this ordinance will grant the Mayor the authority to solemnize marriages and solemnize and certify civil unions in accordance with the cited statutes. The ordinance also includes the addition of the pronoun “she” where “he” is already used in the text of Section 1-6-2. The additions are part of the effort to achieve gender neutrality in the Code text and have no substantive effect on the Section. Legislative History: N/A Attachments: Ordinance 58-O-11 Memorandum Page 133 of 394 6/7/2011 58-O-11 AN ORDINANCE Amending City Code Section 1-6-2 Authorizing the Mayor to Solemnize Marriages and Certify Civil Unions WHEREAS, under the Illinois Marriage and Dissolution of Marriage Act 750 ILCS 5/ et seq., a public official whose powers include solemnization of marriages may solemnize a marriage; and WHEREAS, under the Illinois Religious Freedom Protection and Civil Union Act 750 ILCS 75/ et seq., a public official whose powers include solemnization of marriages may certify a civil union; and WHEREAS, the Mayor of the City of Evanston is a public official of the City of Evanston; and WHEREAS, the City Council of the City of Evanston finds that it is in the best interest of the City to authorize the Mayor to solemnize marriages and to solemnize and certify civil unions; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: That Title 1, Chapter 6, Section 2, of the Evanston City Code, as amended, is hereby further amended to read as follows: 1-6-2: - POWERS AND DUTIES GENERALLY: The Mayor shall be recognized as the official head of the City by the courts for the Page 134 of 394 58-O-11 ~2~ purpose of serving civil process and by the Governor for all legal purposes. He/she shall sign all commissions, proclamations, resolutions and ordinances granted by the authority of the City Council, except as otherwise provided by law or ordinance, and he/she shall perform such other acts as may be required by law, by ordinance or by direction of the City Council. The Mayor from time to time may, and annually shall, give the Council information relative to the affairs of the City and may recommend for the Council's consideration such measures as he believes expedient. The Mayor, at all times, may examine and inspect the books, records and papers of any agent, employee or officer of the City. The Mayor, as a public official, may solemnize marriages pursuant to the Illinois Marriage and Dissolution of Marriage Act 750 ILCS 5/ et seq. and may solemnize and certify civil unions pursuant to the Illinois Religious Freedom Protection and Civil Union Act 750 ILCS 75/ et seq. SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: That if any provision of this Ordinance 58-O-11 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 5: That this Ordinance 58-O-11 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2011 Adopted: ___________________, 2011 Approved: ________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Page 135 of 394 58-O-11 ~3~ Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel Page 136 of 394 For City Council meeting of June 27, 2011 Item A8 Ordinance 59-O-11: Issuance of General Obligation (G.O.) Bonds for FY 2011 For Introduction To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Treasurer Subject: Approval of 2011 General Obligation Bond Issue Date: June 22, 2011 Recommended Action: Approval of the attached draft ordinance number 59-O-11 for the issuance of $19.24M in 20-year tax-exempt General Obligation (G.O.) bonds. The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for July 20, 2011. Funding Source: The proposed $19.24M debt issuance is comprised of G.O. bonds to be issued for the FY2011 Capital Improvements Program ($9,120,000), the Sewer Fund ($8,000,000) and refinancing of a portion of the Series 2003B bonds ($2,120,000). Funding sources for the proposed debt issuance are provided in the table below: Funding Source Debt Type Amount 2011 Tax Levy Unabated 13,090,000$ Water Fund Abated 3,340,000 Sewer Fund Abated 690,000 Refinancing Not New Debt 2,120,000 TOTAL 19,240,000$ Summary: As noted above, the proposed $19.24M debt issuance is comprised of G.O. bonds to be issued for the FY2011 Capital Improvements Program ($9,120,000), the Sewer Fund ($8,000,000) and refunding a portion of the Series 2003B bonds ($2,120,000). As has been done previously, the City uses a parameters ordinance that provides a not to exceed limit for the bonds set at $19.3 million. This allows for any favorable issuance structure that is slightly above the par amount desired. Staff proposes combining these bond issuances in an effort to minimize bond issuance costs for the City. The bond sale is planned for July 20, 2011 with a closing date of August 1, 2011. Memorandum Page 137 of 394 A summary of the City’s current unabated debt and the impact of the proposed G.O. bond issuance are provided in the table below: Unabated Debt Summary Amount Beginning Unabated Debt (as of 3/1/11)101,597,740$ Proposed FY11 Unabated Debt Issuance 13,090,000 FY11 Unabated Debt Payment*5,283,800 Projected Year End Unabated Debt (through 12/31/11) 109,403,940$ *City will also make a bond principle payment of $1,747,232 on 01/01/2012 Capital Improvement Program On February 14, 2011, the City Council authorized approximately $9.1M in capital projects to be funded by G.O. bonds as part of the FY2011 Capital Improvements Program (CIP). The bond issue for capital projects includes approximately $5.1M in the Capital Improvements Fund, $3.3M of abated debt in the Water Fund and $690,000 of abated debt in the Sewer Fund. A complete list of the FY2011 CIP projects to be funded through the issuance of G.O. debt has been provided as an attachment to this report. Approval of the proposed ordinance would authorize staff to pursue the issuance of the $9,120,000 in G.O. debt to fund FY2011 CIP projects. Sewer Fund In 2008, a cost of service study completed by Malcolm Pirnie indicated that revenue increases were needed in the Sewer Fund in order to cover operating, capital improvement and debt service costs. At a special City Council meeting on April 12, 2010, staff presented potential rate and property tax adjustments in an effort to increase revenue generation for the Sewer Fund. On October 11, 2010, the City Council elected to pursue the issuance of $17,000,000 in new Sewer Fund general obligation debt over a four year period. This scenario would allow the City to cover a portion of the existing annual debt service while avoiding an increase to the existing sewer rate. The selling of the $17,000,000 in bonds over a four year period would take place according to the schedule provided in the table below: Fiscal Year Estimated Bond Issue 2010-11* 4,000,000$ 2011 4,000,000 2012 5,000,000 2013 4,000,000 TOTAL 17,000,000$ *Deferred to FY2011 In an effort to minimize bond issuance costs for the City, the FY10-11 Sewer Fund debt issuance of $4.0M was deferred to FY2011. The City deferred the FY10-11 debt issuance by authorizing a short-term interfund loan of $4.0M from the Parking Fund to the Sewer Fund in February, 2011. The proposed $8,000,000 Sewer Fund debt Page 138 of 394 issuance would combine the FY2010-11 and FY2011 estimated bond issuances listed in the table above. Refunding of Series 2003B Bonds Staff proposes the issuance of $2,120,000 in debt to refund a portion of the Series 2003B G.O. bonds. The original Series 2003B G.O. bond issue totaled $11,485,000. The proposed debt issuance would refund the remaining $2,120,000 of the Series 2003B G.O. bonds. The estimated savings associated with the proposed refunding are projected to be approximately $30,000. Legislative History: N/A. Attachments List of GO Debt Funded CIP Projects Page 139 of 394 59-O-11 General Obligation Bond - Series 2011 2187037 • TVM ORDINANCE NUMBER 59-O-11 AN ORDINANCE providing for the issuance of one or more series of General Obligation Bonds, Series 2011, of the City of Evanston, Cook County, Illinois, in the aggregate principal amount of not to exceed $19,300,000, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. Introduced on the 27th day of June 2011. Adopted by the City Council on the 11th day of July 2011. Published in Pamphlet Form by Authority of the Corporate Authorities on the 12th day of July 2011. Page 140 of 394 -i- TABLE OF CONTENTS SECTION HEADING PAGE PREAMBLES .....................................................................................................................................1 SECTION 1. DEFINITIONS ................................................................................................4 SECTION 2. INCORPORATION OF PREAMBLES ................................................................7 SECTION 3. DETERMINATION TO ISSUE BONDS .............................................................8 SECTION 4. BOND DETAILS. ...........................................................................................8 SECTION 5. REGISTRATION OF BONDS; PERSONS TREATED AS OWNERS .....................9 SECTION 6. BOOK ENTRY PROVISIONS ........................................................................11 SECTION 7. EXECUTION; AUTHENTICATION ................................................................13 SECTION 8. REDEMPTION..............................................................................................13 SECTION 9. FORM OF BONDS ........................................................................................20 SECTION 10. SECURITY FOR THE BONDS........................................................................26 SECTION 11. TAX LEVY; ABATEMENTS .........................................................................26 SECTION 12. FILING WITH COUNTY CLERK ...................................................................27 SECTION 13. SALE OF BONDS; BOND ORDER; OFFICIAL STATEMENT ..........................27 SECTION 14. CONTINUING DISCLOSURE UNDERTAKING ..............................................29 SECTION 15. CREATION OF FUNDS AND APPROPRIATIONS ...........................................30 SECTION 16. GENERAL TAX COVENANTS ......................................................................32 SECTION 17. CERTAIN SPECIFIC TAX COVENANTS .......................................................33 Page 141 of 394 -ii- SECTION 18. MUNICIPAL BOND INSURANCE .................................................................36 SECTION 19. RIGHTS AND DUTIES OF BOND REGISTRAR ..............................................36 SECTION 20. DEFEASANCE .............................................................................................38 SECTION 21. PRIOR BONDS AND TAXES.........................................................................39 SECTION 22. PUBLICATION OF ORDINANCE ...................................................................39 SECTION 23. SEVERABILITY ...........................................................................................39 SECTION 24. SUPERSEDER AND EFFECTIVE DATE .........................................................40 LIST OF EXHIBITS A—FORM OF BOND ORDER B—CONTINUING DISCLOSURE UNDERTAKING Page 142 of 394 ORDINANCE NUMBER 59-O-11 AN ORDINANCE providing for the issuance of one or more series of General Obligation Bonds, Series 2011, of the City of Evanston, Cook County, Illinois, in the aggregate principal amount of not to exceed $19,300,000, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. PREAMBLES WHEREAS A. The City of Evanston, Cook County, Illinois (the “City”), has a population in excess of 25,000, and pursuant to the provisions of the 1970 Constitution of the State of Illinois and particularly Article VII, Section 6(a) thereof, is a home rule unit and as such may exercise any power or perform any function pertaining to its government and affairs, including, but not limited to, the power to tax and to incur debt. B. Pursuant to the home rule provisions of Section 6 of Article VII, the City has the power to incur debt payable from ad valorem property tax receipts or from any other lawful source and maturing within 40 years from the time it is incurred without prior referendum approval. C. The City Council of the City (the “Corporate Authorities”) has determined it is necessary and convenient for the public health, safety, and welfare to provide for capital improvements at various locations throughout the City, including certain capital expenditures as detailed for the year 2011 in the City’s Capital Improvement Plan, as adopted by the Corporate Authorities, and to pay expenses incidental to such improvements and costs of issuance of bonds for such purpose (such improvements and related expenses and costs being the “Project”) at an estimated cost of $9,150,000; and, there being no funds on hand and allocable to the purpose, the Corporate Authorities have determined it is necessary and convenient to borrow not to exceed Page 143 of 394 -2- said sum of $9,150,000 at this time pursuant to the Act (as defined in the text below) and, in evidence of such borrowing, to issue general obligation bonds (the “Bonds” as defined in the text below) of the City in not to exceed such principal amount. D. The Corporate Authorities have further determined that it is advisable and in the best interests of the City to provide for the current payment of $8,000,000 of the amounts due to the State of Illinois, in particular amounts due to the “Water Pollution Control Revolving Loan Fund” administered by the Illinois Environmental Protection Agency (the “IEPA”) under certain “Loan Agreements” (the “IEPA Loans”) entered into from time to time by the City with the IEPA to obtain funds for eligible sewer system projects of the City (such funding and related expenses and costs being the “IEPA Loan Funding”); and the Corporate Authorities have determined it is necessary and convenient to borrow not to exceed said sum of $8,010,000 at this time and, in evidence of such borrowing, to issue a portion of the Bonds in not to exceed such principal amount. E. The sewer system projects funded with the IEPA Loans have remaining useful lives beyond the term during which the borrowing represented by Bonds will remain outstanding. F. The City has heretofore issued and there are now outstanding the following legal and validly binding and subsisting obligations of the City: GENERAL OBLIGATION CORPORATE PURPOSE BONDS SERIES 2003B, DATED JUNE 1, 2003 Original Principal Amount: $11,485,000 Originally Due Serially on January 1 in the Years: 2005 to 2023 Amount Remaining Outstanding: $2,780,000 (Bonds due 2016 and thereafter previously refunded) Amount Which May Be Refunded: $2,120,000 Page 144 of 394 -3- REMAINING OUTSTANDING BONDS AND BONDS WHICH MAY BE REFUNDED DUE AND DESCRIBED AS FOLLOWS: JANUARY 1 OF THE YEAR AMOUNT ($) RATE OF INTEREST (%) AMOUNT WHICH MAY BE REFUNDED 2012 660,000 3.20 None (funds are on hand) 2013 685,000 3.30 All 2014 705,000 3.40 All 2015 730,000 3.50 All of which bonds (the “Prior Bonds”), those which may be refunded currently as shown in the table above may be referred to as the “Eligible Prior Bonds” and are now subject to redemption prior to maturity at the option of the City on any date at the redemption price of par and accrued interest. G. The Corporate Authorities have considered and determined that interest rates available in the bond market for the maturities to be refunded are currently more favorable for the City than they were at the time when the Prior Bonds were issued and that it is possible, proper, and advisable to provide for the timely refunding, if such favorable rates continue, of the Eligible Prior Bonds, and to provide for the payment and redemption thereof as same become due at the earliest practical date of redemption, to the end of taking advantage of the debt service savings which may result from such lower interest rates (which refunding may hereinafter be referred to as the “Refunding”). H. The Corporate Authorities hereby determine that it is advisable and in the best interests of the City to provide for the borrowing of not to exceed $2,150,000 at this time pursuant to the Act as hereinafter defined for the purpose of paying the costs of the Refunding and, in evidence of such borrowing, to provide for the issuance of a portion of the Bonds in the aggregate principal amount of not to exceed such $2,150,000. I. The Corporate Authorities have heretofore and it herby expressly is determined that it is desirable and in the best interests of the City that there be authorized at this time the Page 145 of 394 -4- borrowing of money for all of the purposes enumerated above (the Project, the IEPA Loan Funding, and Refunding) and, evidence of such borrowing, the issuance of the Bonds of the City, and that certain officers of the City be authorized to sell one or more series of such Bonds from time to time and, accordingly, it is necessary that said officers be so authorized with certain parameters as hereinafter set forth. NOW THEREFORE Be It Ordained by the City Council of the City of Evanston, Cook County, Illinois, in the exercise of its home rule powers, as follows: Section 1. Definitions. Words and terms used in this Ordinance shall have the meanings given them, unless the context or use clearly indicates another or different meaning is intended. Words and terms defined in the singular may be used in the plural and vice-versa. Reference to any gender shall be deemed to include the other and also inanimate persons such as corporations, where applicable. A. The following words and terms are as defined in the preambles. City Corporate Authorities Eligible Prior Bonds IEPA IEPA Loans IEPA Loan Funding Prior Bonds Project Refunding Page 146 of 394 -5- B. The following words and terms are defined as set forth. “Act” means the Illinois Municipal Code, as supplemented and amended, and also the home rule powers of the City under Section 6 of Article VII of the Illinois Constitution of 1970; and in the event of conflict between the provisions of the code and home rule powers, the home rule powers shall be deemed to supersede the provisions of the code; and, further, includes the Local Government Debt Reform Act, as amended. “Ad Valorem Property Taxes” means the real property taxes levied to pay the Bonds as described and levied in (Section 11 of) this Ordinance. “Bond Counsel” means Chapman and Cutler LLP, Chicago, Illinois. “Bond Fund” means the Bond Fund established and defined in (Section 15 of) this Ordinance. “Bond Moneys” means the Ad Valorem Property Taxes and any other moneys deposited into the Bond Fund and investment income held in the Bond Fund. “Bond Order” means a Bond Order as authorized to be executed by Designated Officers of the City as provided in (Section 13 of) this Ordinance, substantially in the form (with related certificates) as attached hereto as Exhibit A, and by which the final terms of the Bonds will be established. “Bond Purchase Agreement” means the contract for the sale of each Series of the Bonds by and between the City and the Purchaser, which shall be in each instance the Official Bid Form, as executed, in response to an Official Notice of Sale given by the City in connection with the public competitive sale of each Series of the Bonds. “Bond Register” means the books of the City kept by the Bond Registrar to evidence the registration and transfer of the Bonds. Page 147 of 394 -6- “Bond Registrar” means Wells Fargo Bank, N.A., a national banking association, having trust offices located in the City of Chicago, Illinois, or its successors, in its capacity as bond registrar and paying agent under this Ordinance, or a substituted bond registrar and paying agent as hereinafter provided. “Bonds” means any of the one or more series of general obligation bonds of various names authorized to be issued by this Ordinance. “Book Entry Form” means the form of the Bonds as fully registered and available in physical form only to the Depository. “Code” means the Internal Revenue Code of 1986, as amended. “Continuing Disclosure Undertaking” means the undertaking by the City for the benefit of the Purchaser as authorized in (Section 14 of) this Ordinance and substantially in the form as attached hereto as Exhibit B. “County” means The County of Cook, Illinois. “County Clerk” means the County Clerk of the County. “Depository” means The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York, its successors, or a successor depository qualified to clear securities under applicable state and federal laws. “Designated Officers” means the City Manager and the Mayor, acting in concert. “Financial Advisors” means Public Financial Management, Inc. and Kathy Thomas Consulting LLC. “Ordinance” means this Ordinance, numbered as set forth on the title page, and passed by the Corporate Authorities on the 11th day of July 2011. Page 148 of 394 -7- “Purchase Price” means the price to be paid for the Bonds as set forth in a Bond Order, provided that no Purchase Price for any Series of Bonds shall be less than 99% of the par value, plus accrued interest from the date of issue to the date of delivery. “Purchaser” means, for any Series of Bonds, the winning bidder at competitive sale. “Record Date” means the 15th day of the month preceding any regular or other interest payment date occurring on the first day of any month and 15 days preceding any interest payment date occasioned by the redemption of Bonds on other than the first day of a month. “Series” means any of the one or more separate series of the Bonds authorized to be issued pursuant to this Ordinance. “Tax-exempt” means, with respect to a Series of Bonds, the status of interest paid and received thereon as excludable from the gross income of the owners thereof under the Code for federal income tax purposes except to the extent that such interest may be taken into account in computing an adjustment used in determining the alternative minimum tax for certain corporations. “Term Bonds” means Bonds subject to mandatory redemption by operation of the Bond Fund and designated as term bonds herein. C. Definitions also appear in the above preambles or in specific sections, as appearing below. The table of contents preceding and the headings in this Ordinance are for the convenience of the reader and are not a part of this Ordinance. Section 2. Incorporation of Preambles. The Corporate Authorities hereby find that all of the recitals contained in the preambles to this Ordinance are true, correct, and complete and do incorporate them into this Ordinance by this reference. Page 149 of 394 -8- Section 3. Determination To Issue Bonds. It is necessary and in the best interests of the City to provide for the Project, the IEPA Loan Funding, and the Refunding, to pay all necessary or advisable related costs, and to borrow money and issue the Bonds for the purpose of paying a part of such costs. It is hereby found and determined that such borrowing of money is for a proper public purpose or purposes, is in the public interest, and is authorized pursuant to the Act; and these findings and determinations shall be deemed conclusive. Section 4. Bond Details. There shall be issued and sold the Bonds in one or more Series in the aggregate principal amount of not to exceed $19,300,000. The Bonds shall each be designated “General Obligation Bond, Series 2011[A]” or such other name or names or series designations as may be appropriate and as stated in the Bond Order; be dated August 1, 2011, or such other date or dates on or prior to the initial date of issuance as may be set forth in the Bond Order if it is determined therein to be a date better suited to the advantageous marketing of the Bonds (the “Dated Date”); and shall also bear the date of authentication thereof. The Bonds shall be fully registered and in Book Entry Form, shall be in denominations of $5,000 or integral multiples thereof (but no single Bond shall represent principal maturing on more than one date), and shall be numbered consecutively within a Series in such fashion as shall be determined by the Bond Registrar. The Bonds shall become due and payable serially or as Term Bonds (subject to right of prior redemption) on December 1 of the years in which the Bonds are to mature. The Bonds shall mature in the amounts and in the years as shall be set forth in the relevant Bond Order, provided, however, that (a) the final date of maturity of the Bonds shall not extend past December 1, 2031; and (b) the sum of the principal of and interest on the portion of the Bonds issued to pay the costs of the Project and the IEPA Funding, collectively, and due (or subject to mandatory redemption) in any given annual period from December 2 to the following December 1 (a “Bond Year”) shall not exceed $4,000,000. The portion of the Bonds to be Page 150 of 394 -9- issued to pay the costs of the Refunding, and all related costs and expenses incidental thereto, shall mature on December 1 of such years as shall be set forth in the Bond Order, and in such principal amounts as shall be set forth therein; provided, however, that the tax levy required for the timely payment of the principal of and interest on the portion of the Bonds allocated to the Refunding in any year shall not exceed the tax levy now on file for the Eligible Prior Bonds which are in fact refunded for the same year. Each Bond shall bear interest at a rate not to exceed seven percent (7.00%) from the later of its Dated Date as herein provided or from the most recent interest payment date to which interest has been paid or duly provided for, until the principal amount of such Bond is paid or duly provided for, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable on June 1 and December 1 of each year, commencing on December 1, 2011, or June 1, 2012, as shall be provided in a relevant Bond Order. Interest on each Bond shall be paid by check or draft of the Bond Registrar, payable upon presentation thereof in lawful money of the United States of America, to the person in whose name such Bond is registered at the close of business on the applicable Record Date and mailed to the registered owner of the Bond as shown in the Bond Registrar or at such other address furnished in writing by such Registered Owner, or as otherwise may be agreed with the Depository for so long as the Depository or its nominee is the registered owner as of a given Record Date. The principal of the Bonds shall be payable in lawful money of the United States of America upon presentation thereof at the office of the Bond Registrar maintained for the purpose or at successor Bond Register or locality. Section 5. Registration of Bonds; Persons Treated as Owners. The City shall cause books (the “Bond Register” as defined) for the registration and for the transfer of the Bonds as provided in this Ordinance to be kept at the office of the Bond Registrar maintained for such purpose, which is hereby constituted and appointed the registrar of the City for the Bonds. The Page 151 of 394 -10- City shall prepare, and the Bond Registrar or such other agent as the City may designate shall keep custody of, multiple Bond blanks executed by the City for use in the transfer and exchange of Bonds. Subject to the provisions of this Ordinance relating to the Bonds in Book Entry Form, any Bond may be transferred or exchanged, but only in the manner, subject to the limitations, and upon payment of the charges as set forth in this Ordinance. Upon surrender for transfer or exchange of any Bond at the office of the Bond Registrar maintained for the purpose, duly endorsed by or accompanied by a written instrument or instruments of transfer or exchange in form satisfactory to the Bond Registrar and duly executed by the registered owner or an attorney for such owner duly authorized in writing, the City shall execute and the Bond Registrar shall authenticate, date, and deliver in the name of the transferee or transferees or, in the case of an exchange, the registered owner, a new fully registered Bond or Bonds of like tenor, of the same maturity, bearing the same interest rate, of authorized denominations, for a like aggregate principal amount. The Bond Registrar shall not be required to transfer or exchange any Bond during the period from the close of business on the Record Date for an interest payment to the opening of business on such interest payment date or during the period of 15 days preceding the giving of notice of redemption of Bonds or to transfer or exchange any Bond all or any portion of which has been called for redemption. The execution by the City of any fully registered Bond shall constitute full and due authorization of such Bond, and the Bond Registrar shall thereby be authorized to authenticate, date and deliver such Bond; provided, however, the principal amount of Bonds of each maturity authenticated by the Bond Registrar shall not at any one time exceed the authorized principal amount of Bonds for such maturity less the amount of such Bonds which have been paid. The person in whose name any Bond shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes, and payment of the principal of or interest on any Bond shall be made only to or upon the order of the registered owner thereof or Page 152 of 394 -11- his legal representative. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. No service charge shall be made to any registered owner of Bonds for any transfer or exchange of Bonds, but the City or the Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge that may be imposed in connection with any transfer or exchange of Bonds. Section 6. Book Entry Provisions. The Bonds shall be initially issued in the form of a separate single fully registered Bond for each Series and maturity bearing the same interest rate. Upon initial issuance, the ownership of each such Bond shall be registered in the Bond Register in the name of the Depository or a designee or nominee of the Depository (such depository or nominee being the “Book Entry Owner”). Except as otherwise expressly provided, all of the outstanding Bonds from time to time shall be registered in the Bond Register in the name of the Book Entry Owner (and accordingly in Book Entry Form as such term is used in this Ordinance). Any City officer, as representative of the City, is hereby authorized, empowered, and directed to execute and deliver or utilize a previously executed and delivered Letter of Representations or Blanket Letter of Representations (either being the “Letter of Representations”) substantially in the form common in the industry, or with such changes therein as the officer executing the Letter of Representations on behalf of the City shall approve, his or her execution thereof to constitute conclusive evidence of approval of such changes, as shall be necessary to effectuate Book Entry Form. Without limiting the generality of the authority given with respect to entering into such Letter of Representations, it may contain provisions relating to (a) payment procedures, (b) transfers of the Bonds or of beneficial interests therein, (c) redemption notices and procedures unique to the Depository, (d) additional notices or communications, and (e) amendment from time to time to conform with changing customs and practices with respect to securities industry transfer and payment practices. With respect to Bonds registered in the Page 153 of 394 -12- Bond Register in the name of the Book Entry Owner, none of the City, any City officer, or the Bond Registrar shall have any responsibility or obligation to any broker-dealer, bank, or other financial institution for which the Depository holds Bonds from time to time as securities depository (each such broker-dealer, bank, or other financial institution being referred to herein as a “Depository Participant”) or to any person on behalf of whom such a Depository Participant holds an interest in the Bonds. Without limiting the meaning of the immediately preceding sentence, the City, any City officer, and the Bond Registrar shall have no responsibility or obligation with respect to (a) the accuracy of the records of the Depository, the Book Entry Owner, or any Depository Participant with respect to any ownership interest in the Bonds, (b) the delivery to any Depository Participant or any other person, other than a registered owner of a Bond as shown in the Bond Register or as otherwise expressly provided in the Letter of Representations, of any notice with respect to the Bonds, including any notice of redemption, or (c) the payment to any Depository Participant or any other person, other than a registered owner of a Bond as shown in the Bond Register, of any amount with respect to principal of or interest on the Bonds. No person other than a registered owner of a Bond as shown in the Bond Register shall receive a Bond certificate with respect to any Bond. In the event that (a) the City determines that the Depository is incapable of discharging its responsibilities described herein and in the Letter of Representations, (b) the agreement among the City, the Bond Registrar, and the Depository evidenced by the Letter of Representations shall be terminated for any reason, or (c) the City determines that it is in the best interests of the City or of the beneficial owners of a Series of the Bonds either that they be able to obtain certificated Bonds or that another depository is preferable, the City shall notify the Depository and the Depository shall notify the Depository Participants of the availability of Bond certificates, and the Bonds (of a given Series if applicable) shall no longer be restricted to being registered in the Bond Register in the name of Page 154 of 394 -13- the Book Entry Owner. Alternatively, at such time, the City may determine that the Bonds of such Series shall be registered in the name of and deposited with a successor depository operating a system accommodating Book Entry Form, as may be acceptable to the City, or such depository’s agent or designee, but if the City does not select such alternate book entry system, then the Bonds of such Series shall be registered in whatever name or names registered owners of Bonds transferring or exchanging Bonds shall designate, in accordance with the provisions of this Ordinance. Section 7. Execution; Authentication. The Bonds shall be executed on behalf of the City by the manual or duly authorized facsimile signature of its Mayor and attested by the manual or duly authorized facsimile signature of its City Clerk, as they may determine, and shall be impressed or imprinted with the corporate seal or facsimile seal of the City. In case any such officer whose signature shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such signature shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. All Bonds shall have thereon a certificate of authentication, substantially in the form provided, duly executed by the Bond Registrar as authenticating agent of the City and showing the date of authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this Ordinance unless and until such certificate of authentication shall have been duly executed by the Bond Registrar by manual signature, and such certificate of authentication upon any such Bond shall be conclusive evidence that such Bond has been authenticated and delivered under this Ordinance. Section 8. Redemption. The Bonds may be subject to redemption on the terms set forth below. Page 155 of 394 -14- A. Optional Redemption. If so provided in the relevant Bond Order, any Bonds may be subject to redemption prior to maturity at the option of the City, in whole or in part on any date, at such times and at such optional redemption prices as shall be determined by the Designated Officers in the relevant Bond Order. Such optional redemption prices shall be expressed as a percentage of the principal amount of Bonds to be redeemed, provided that such percentage shall not exceed one hundred three percent (103.00%) plus accrued interest to the date of redemption. If less than all of the outstanding Bonds of a Series are to be optionally redeemed, the Bonds to be called shall be called from such Series, in such principal amounts, and from such maturities as may be determined by the City and within any maturity in the manner hereinafter provided. As provided in the Bond Order, some portion or all of the Bonds may be made not subject to optional redemption. B. Term Bonds; Mandatory Redemption and Covenants; Effect of Purchase or Optional Redemption of Term Bonds. The Bonds may be subject to mandatory redemption (as Term Bonds) as provided in a Bond Order; provided, however, that in such event the amounts due pursuant to mandatory redemption shall be the amounts used to satisfy the test set forth in (Section 4 of) this Ordinance for the maximum amounts of principal and interest due on the Bonds in any given Bond Year. Bonds designated as Term Bonds shall be made subject to mandatory redemption by operation of the Bond Fund at a price of not to exceed par and accrued interest, without premium, on December 1 of the years and in the amounts as shall be determined in a Bond Order. The City covenants that it will redeem Term Bonds pursuant to the mandatory redemption requirement for such Term Bonds. Proper provision for mandatory redemption having been made, the City covenants that the Term Bonds so selected for redemption shall be payable as at maturity, and taxes shall be levied and collected as provided herein accordingly. If the City redeems pursuant to optional redemption as may be provided or purchases Term Bonds Page 156 of 394 -15- of any maturity and cancels the same from Bond Moneys as hereinafter described, then an amount equal to the principal amount of Term Bonds so redeemed or purchased shall be deducted from the mandatory redemption requirements provided for Term Bonds of such maturity, first, in the current year of such requirement, until the requirement for the current year has been fully met, and then in any order of such Term Bonds as due at maturity or subject to mandatory redemption in any year, as the City shall determine. If the City redeems pursuant to optional redemption as may be provided or purchases Term Bonds of any maturity and cancels the same from moneys other than Bond Moneys, then an amount equal to the principal amount of Term Bonds so redeemed or purchased shall be deducted from the amount of such Term Bonds as due at maturity or subject to mandatory redemption requirement in any year, as the City shall determine. C. Redemption Procedures. Any Bonds subject to redemption shall be identified, notice given, and paid and redeemed pursuant to the procedures as follows. (1) Redemption Notice. For a mandatory redemption, unless otherwise notified by the City, the Bond Registrar will proceed on behalf of the City as its agent to provide for the mandatory redemption of such Term Bonds without further order or direction hereunder or otherwise. For an optional redemption, the City, shall, at least 45 days prior to any optional redemption date (unless a shorter time period shall be satisfactory to the Bond Registrar), notify the Bond Registrar of such redemption date and of the Series, principal amounts, and maturities of Bonds to be redeemed and, if applicable, the effect on any schedule of mandatory redemption of Term Bonds. (2) Selection of Bonds within a Maturity. For purposes of any redemption of less than all of the Bonds of a Series of a single maturity, the particular Bonds or portions of Bonds of that Series to be redeemed shall be selected by lot by the Bond Registrar for Page 157 of 394 -16- the Bonds of that Series of such maturity by such method of lottery as the Bond Registrar shall deem fair and appropriate; provided, that such lottery shall provide for the selection for redemption of Bonds or portions thereof so that any $5,000 Bond or $5,000 portion of a Bond shall be as likely to be called for redemption as any other such $5,000 Bond or $5,000 portion. The Bond Registrar shall make such selection (a) upon or prior to the time of the giving of official notice of redemption, or (b) in the event of a refunding or defeasance, upon advice from the City that certain Bonds have been refunded or defeased and are no longer Outstanding as defined. (3) Official Notice of Redemption. The Bond Registrar shall promptly notify the City in writing of the Bonds or portions of Bonds selected for redemption and, in the case of any Bond selected for partial redemption, the principal amount thereof to be redeemed. Unless waived by the registered owner of Bonds to be redeemed, official notice of any such redemption shall be given by the Bond Registrar on behalf of the City by mailing the redemption notice by first class U.S. mail not less than 30 days and not more than 60 days prior to the date fixed for redemption to each registered owner of the Bond or Bonds to be redeemed at the address shown on the Bond Register or at such other address as is furnished in writing by such registered owner to the Bond Registrar. All official notices of redemption shall include the name of the Bonds and at least the information as follows: (a) the redemption date; (b) the redemption price; (c) if less than all of the outstanding Bonds of a Series of a particular maturity are to be redeemed, the identification (and, in the case of partial Page 158 of 394 -17- redemption of Bonds of that Series within such maturity, the respective principal amounts) of the Bonds to be redeemed; (d) a statement that on the redemption date the redemption price will become due and payable upon each such Bond or portion thereof called for redemption and that interest thereon shall cease to accrue from and after said date; and (e) the place where such Bonds are to be surrendered for payment of the redemption price, which place of payment shall be the office designated for that purpose of the Bond Registrar. (4) Conditional Redemption. Unless moneys sufficient to pay the redemption price of the Bonds to be redeemed shall have been received by the Bond Registrar prior to the giving of such notice of redemption, such notice may, at the option of the City, state that said redemption shall be conditional upon the receipt of such moneys by the Bond Registrar on or prior to the date fixed for redemption. If such moneys are not received, such notice shall be of no force and effect, the City shall not redeem such Bonds, and the Bond Registrar shall give notice, in the same manner in which the notice of redemption was given, that such moneys were not so received and that such Bonds will not be redeemed. (5) Bonds Shall Become Due. Official notice of redemption having been given as described, the Bonds or portions of Bonds so to be redeemed shall, subject to the stated condition in the paragraph (4) immediately preceding, on the redemption date, become due and payable at the redemption price therein specified; and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon surrender of such Bonds Page 159 of 394 -18- for redemption in accordance with said notice, such Bonds shall be paid by the Bond Registrar at the redemption price. The procedure for the payment of interest due as part of the redemption price shall be as herein provided for payment of interest otherwise due. (6) Insufficiency in Notice Not Affecting Other Bonds; Failure to Receive Notice; Waiver. Neither the failure to mail such redemption notice, nor any defect in any notice so mailed, to any particular registered owner of a Bond, shall affect the sufficiency of such notice with respect to other registered owners. Notice having been properly given, failure of a registered owner of a Bond to receive such notice shall not be deemed to invalidate, limit, or delay the effect of the notice or redemption action described in the notice. Such notice may be waived in writing by a registered owner of a Bond entitled to receive such notice, either before or after the event, and such waiver shall be the equivalent of such notice. Waivers of notice by registered owners shall be filed with the Bond Registrar, but such filing shall not be a condition precedent to the validity of any action taken in reliance upon such waiver. In lieu of the foregoing official notice, so long as the Bonds are held in Book Entry Form, notice may be given as provided in the Letter of Representations; and the giving of such notice shall constitute a waiver by the Depository and the Book Entry Owner, as registered owner, of the foregoing notice. After giving proper notification of redemption to the Bond Registrar, as applicable, the City shall not be liable for any failure to give or defect in notice. (7) New Bond in Amount Not Redeemed. Upon surrender for any partial redemption of any Bond, there shall be prepared for the registered owner a new Bond or Bonds of like tenor, of authorized denominations, of the Series and the same maturity, and bearing the same rate of interest in the amount of the unpaid principal. Page 160 of 394 -19- (8) Effect of Nonpayment upon Redemption. If any Bond or portion of Bond called for redemption shall not be so paid upon surrender thereof for redemption, the principal shall become due and payable on demand, as aforesaid, but, until paid or duly provided for, shall continue to bear interest from the redemption date at the rate borne by the Bond or portion of Bond so called for redemption. (9) Bonds to Be Cancelled; Payment to Identify Bonds. All Bonds which have been redeemed shall be cancelled and destroyed by the Bond Registrar and shall not be reissued. Upon the payment of the redemption price of Bonds being redeemed, each check or other transfer of funds issued for such purpose shall bear the CUSIP number identifying, by issue and maturity, the Bonds being redeemed with the proceeds of such check or other transfer. (10) Additional Notice. The City agrees to provide such additional notice of redemption as it may deem advisable at such time as it determines to redeem Bonds, taking into account any requirements or guidance of the Securities and Exchange Commission, the Municipal Securities Rulemaking Board, the Governmental Accounting Standards Board, or any other federal or state agency having jurisdiction or authority in such matters; provided, however, that such additional notice shall be (a) advisory in nature, (b) solely in the discretion of the City (unless a separate agreement shall be made), (c) not be a condition precedent of a valid redemption or a part of the Bond contract, and (d) any failure or defect in such notice shall not delay or invalidate the redemption of Bonds for which proper official notice shall have been given. Reference is also made to the provisions of the Continuing Disclosure Undertaking of the City with respect to the Bonds, which may contain other provisions relating to notice of redemption of Bonds. Page 161 of 394 -20- (11) Bond Registrar to Advise City. As part of its duties hereunder, the Bond Registrar shall prepare and forward to the City a statement as to notices given with respect to each redemption together with copies of the notices as mailed. Section 9. Form of Bonds. The Bonds shall be in substantially the form hereinafter set forth; provided, however, that if the text of the Bonds is to be printed in its entirety on the front side of the Bonds, then the second paragraph on the front side and the legend “See Reverse Side for Additional Provisions” shall be omitted and the text of paragraphs set forth for the reverse side shall be inserted immediately after the first paragraph. Page 162 of 394 -21- [FORM OF BONDS - FRONT SIDE] REGISTERED REGISTERED NO. _____ $_________ UNITED STATES OF AMERICA STATE OF ILLINOIS THE COUNTY OF COOK CITY OF EVANSTON GENERAL OBLIGATION BOND, SERIES 2011[LETTER DESIGNATION] See Reverse Side for Additional Provisions. Interest Maturity Dated Rate: Date: December 1, ____ Date: __________ __, 2011 CUSIP: ________ Registered Owner: CEDE & CO. Principal Amount: DOLLARS KNOW ALL PERSONS BY THESE PRESENTS that the City of Evanston, Cook County, Illinois, a municipality, home rule unit, and political subdivision of the State of Illinois (the “City”), hereby acknowledges itself to owe and for value received promises to pay to the Registered Owner identified above, or registered assigns as hereinafter provided, on the Maturity Date identified above (but subject to right of prior redemption), the Principal Amount identified above and to pay interest (computed on the basis of a 360-day year of twelve 30-day months) on such Principal Amount from the later of the Dated Date of this Bond identified above or from the most recent interest payment date to which interest has been paid or duly provided for, at the Interest Rate per annum identified above, such interest to be payable on June l and December 1 of each year, commencing December 1, 2011 [June 1, 2012], until said Principal Amount is paid or duly provided for. The principal of this Bond is payable in lawful money of the United States of America upon presentation hereof at the office maintained for that purpose at Wells Fargo Bank, N.A., located in the City of Chicago, Illinois, as paying agent and bond registrar (the Page 163 of 394 -22- “Bond Registrar”). Payment of interest shall be made to the Registered Owner hereof as shown on the registration books of the City maintained by the Bond Registrar at the close of business on the applicable Record Date. The Record Date shall be the 15th day of the month preceding any regular interest payment date or a redemption on the first day of any month and the 15th day preceding any other interest payment date which may be occasioned by a redemption of Bonds on a day other than the first day of any month. Interest shall be paid by check or draft of the Bond Registrar, payable upon presentation in lawful money of the United States of America, mailed to the address of such Registered Owner as it appears on such registration books, or at such other address furnished in writing by such Registered Owner to the Bond Registrar, or as otherwise agreed by the City and the Bond Registrar for so long as this Bond is held by a qualified securities clearing corporation as depository, or nominee, in Book Entry Form as provided for same. Reference is hereby made to the further provisions of this Bond set forth on the reverse hereof, and such further provisions shall for all purposes have the same effect as if set forth at this place. It is hereby certified and recited that all conditions, acts, and things required by the constitution and laws of the State of Illinois to exist or to be done precedent to and in the issuance of this Bond, including the Act, have existed and have been properly done, happened, and been performed in regular and due form and time as required by law; that the indebtedness of the City, represented by the Bonds, and including all other indebtedness of the City, howsoever evidenced or incurred, does not exceed any constitutional or statutory or other lawful limitation; and that provision has been made for the collection of a direct annual tax, in addition to all other taxes, on all of the taxable property in the City sufficient to pay the interest hereon as the same falls due and also to pay and discharge the principal hereof at maturity. Page 164 of 394 -23- This Bond shall not be valid or become obligatory for any purpose until the certificate of authentication hereon shall have been signed by the Bond Registrar. IN WITNESS WHEREOF the City of Evanston, Cook County, Illinois, by its City Council, has caused this Bond to be executed by the manual or duly authorized facsimile signature of its Mayor and attested by the manual or duly authorized facsimile signature of its City Clerk and its corporate seal or a facsimile thereof to be impressed or reproduced hereon, all as appearing hereon and as of the Dated Date identified above. _______________________________ Mayor, City of Evanston Cook County, Illinois ATTEST: ____________________________________ City Clerk, City of Evanston Cook County, Illinois [SEAL] Page 165 of 394 -24- [FORM OF AUTHENTICATION] CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the within-mentioned Ordinance and is one of the General Obligation Bonds, Series 2011[Letter Designation], having a Dated Date of ____ __, 2011, of the City of Evanston, Cook County, Illinois. WELLS FARGO BANK, N.A. Chicago, Illinois as Bond Registrar Date of Authentication: ____________, ____ By _______________________________ Authorized Officer [FORM OF BONDS - REVERSE SIDE] This bond is one of a series of bonds (the “Bonds”) in the aggregate principal amount of $__,__,000 issued by the City for the purpose of paying a part of the costs of [certain City public capital infrastructure improvements] [the funding of certain IEPA Loan payments due] [and, a certain refunding of outstanding General Obligation Bonds of the City], and of paying expenses incidental thereto, all as described and defined in Ordinance Number 59-O-11 of the City, passed by the City Council on the 11th day of July 2011, authorizing the Bonds (the “Ordinance”), pursuant to and in all respects in compliance with the applicable provisions of the Illinois Municipal Code, as supplemented and amended, and as further supplemented and, where necessary, superseded, by the powers of the City as a home rule unit under the provisions of Section 6 of Article VII of the Illinois Constitution of 1970, and pursuant to the provisions of the Local Government Debt Reform Act, as amended (such code and powers, as supplemented, being the “Act”), and with the Ordinance, which has been duly executed by the Mayor, and published in pamphlet form, in all respects as by law required. Page 166 of 394 -25- This Bond is subject to provisions relating to redemption and notice thereof and other terms of redemption; provisions relating to registration, transfer, and exchange; and such other terms and provisions relating to security and payment as are set forth in the Ordinance; to which reference is hereby expressly made, and to all the terms of which the registered owner hereof is hereby notified and shall be subject. The City and the Bond Registrar may deem and treat the Registered Owner hereof as the absolute owner hereof for the purpose of receiving payment of or on account of principal hereof and interest due hereon and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. [FORM OF ASSIGNMENT] ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto Here insert Social Security Number, Employer Identification Number or other Identifying Number. ______________________________________________________________________________ ______________________________________________________________________________ (Name and Address of Assignee) the within Bond and does hereby irrevocably constitute and appoint ______________________________________________________________________________ as attorney to transfer the said Bond on the books kept for registration thereof with full power of substitution in the premises. Dated: ______________________________ ______________________________ Signature guaranteed: ______________________________ NOTICE: The signature to this transfer and assignment must correspond with the name of the Registered Owner as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatever. Page 167 of 394 -26- Section 10. Security for the Bonds. The Bonds are a general obligation of the City, for which the full faith and credit of the City are irrevocably pledged, and are payable from the levy of the Ad Valorem Property Taxes on all of the taxable property in the City, without limitation as to rate or amount. Section 11. Tax Levy; Abatements. For the purpose of providing funds required to pay the interest on the Bonds promptly when and as the same falls due, and to pay and discharge the principal thereof at maturity or as subject to mandatory redemption, there is hereby levied upon all of the taxable property within the City, in the years for which any of the Bonds are outstanding, a direct annual tax sufficient for that purpose; and there is hereby levied upon all of the taxable property within the City, in the years for which any of the Bonds are outstanding, a direct annual tax (the “AD VALOREM PROPERTY TAXES” as defined) as shall be fully set forth in the Bond Order for the Bonds. Ad Valorem Property Taxes and other moneys on deposit in the Bond Fund from time to time (“Bond Moneys” as herein defined) shall be applied to pay principal of and interest on the Bonds. Interest on or principal of the Bonds coming due at any time when there are insufficient Bond Moneys to pay the same shall be paid promptly when due from current funds on hand in advance of the deposit of the Ad Valorem Property Taxes; and when the Ad Valorem Property Taxes shall have been collected, reimbursement shall be made to said funds in the amount so advanced. The City covenants and agrees with the purchasers and registered owners of the Bonds that so long as any of the Bonds remain outstanding the City will take no action or fail to take any action which in any way would adversely affect the ability of the City to levy and collect the Ad Valorem Property Taxes. The City and its officers will comply with all present and future applicable laws in order to assure that the Ad Valorem Property Taxes may lawfully be levied, extended, and collected as provided herein. In the event that funds from any other lawful source are made available for the purpose of paying any Page 168 of 394 -27- principal of or interest on the Bonds so as to enable the abatement of the taxes levied herein for the payment of same, the Corporate Authorities shall, by proper proceedings, direct the transfer of such funds to the Bond Fund, and shall then direct the abatement of the taxes by the amount so deposited. The City covenants and agrees that it will not direct the abatement of taxes until money has been deposited into the Bond Fund in the amount of such abatement. A certified copy or other notification of any such proceedings abating taxes may then be filed with the County Clerk in a timely manner to effect such abatement. Section 12. Filing with County Clerk. Promptly, after this Ordinance becomes effective and upon execution of the first Bond Order, a copy hereof, certified by the City Clerk, shall be filed with the County Clerk. Under authority of this Ordinance, the County Clerk shall in and for each of the years as set forth in each and every Bond Order ascertain the rate percent required to produce the aggregate Ad Valorem Property Taxes levied in each of such years; and the County Clerk shall extend the same for collection on the tax books in connection with other taxes levied in such years in and by the City for general corporate purposes of the City; and in each of those years such annual tax shall be levied and collected by and for and on behalf of the City in like manner as taxes for general corporate purposes for such years are levied and collected, without limit as to rate or amount, and in addition to and in excess of all other taxes. Section 13. Sale of Bonds; Bond Order; Official Statement. A. The Designated Officers are hereby authorized to proceed, without any further official authorization or direction whatsoever from the Corporate Authorities, to sell and deliver Bonds as herein provided. The Designated Officers shall be and are hereby authorized and directed to sell the Bonds to the Purchaser at not less than the Purchase Price, provided, however, that the following conditions shall also be met: Page 169 of 394 -28- (1) The Purchaser shall be the winning bidder at public competitive sale of the Series. (2) The Financial Advisors shall provide advice (in the form of written certificate or report) that the terms of the Bonds are fair and reasonable in light of current conditions in the market for tax-exempt obligations such as the Bonds. Nothing in this Section shall require the Designated Officers to sell the Bonds if in their judgment the conditions in the bond markets shall have markedly deteriorated from the time of adoption hereof, but the Designated Officers shall have the authority to sell the Bonds in any event so long as the limitations set forth in this Ordinance shall have been met. Incidental to any sale of the Bonds, the Designated Officers shall find and determine that no person responsible for sale of the Bonds and holding any office of the City either by election or appointment, is in any manner financially interested, either directly, in his or her own name, or indirectly, in the name of any other person, association, trust or corporation, in the agreement with the Purchaser for the purchase of the Bonds. B. Upon the sale of the Bonds of any Series, the Designated Officers and any other officers of the City as shall be appropriate shall be and are hereby authorized and directed to approve or execute, or both, such documents of sale of the Bonds of such Series as may be necessary, including, without limitation, a Bond Order, Preliminary Official Statement, Official Statement, Bond Purchase Agreement, and closing documents; such certifications, tax returns, and documentation as may be required by Bond Counsel, including, specifically, a tax agreement, to render their opinion(s) as to the Tax-exempt status of the interest on the Bonds. The Preliminary Official Statement relating to the Bonds, such document to be in substantially the form now on file with the City Clerk and available to the Mayor and Aldermen and to members of the interested public, is hereby in all respects authorized and approved; and the Page 170 of 394 -29- proposed use by the Purchaser of an Official Statement (in substantially the form of the Preliminary Official Statement but with appropriate variations to reflect the final terms of the Bonds) is also hereby authorized and approved. The Designated Officers are (or either of them is) hereby authorized to execute each Bond Purchase Agreement, their (his or her) execution to constitute full and complete approval of all necessary or appropriate completions and revisions as shall appear therein. Upon the sale of a Series of the Bonds, the Designated Officers so acting shall prepare the Bond Order for same, such document to be in substantially the form as set forth as Exhibit A attached hereto, which shall include the pertinent details of sale as provided herein, and which shall enumerate the levy of taxes to pay the Bonds, and such shall in due course be entered into the records of the City and made available to the Corporate Authorities. The authority to sell the Bonds pursuant to any Bond Order as herein provided shall expire on December 31, 2011. Section 14. Continuing Disclosure Undertaking. The Mayor or either of the Designated Officers of the City is hereby authorized, empowered, and directed to execute and deliver the Continuing Disclosure Undertaking in substantially the same form as now before the City as Exhibit B to this Ordinance, or with such changes therein as the officer executing the Continuing Disclosure Undertaking on behalf of the City shall approve, his or her execution thereof to constitute conclusive evidence of his or her approval of such changes. When the Continuing Disclosure Undertaking is executed and delivered on behalf of the City as herein provided, the Continuing Disclosure Undertaking will be binding on the City and the officers, employees, and agents of the City, and the officers, employees, and agents of the City are hereby authorized, empowered, and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Continuing Disclosure Undertaking as executed. Notwithstanding any other provision of this Ordinance, the sole Page 171 of 394 -30- remedies for failure to comply with the Continuing Disclosure Undertaking shall be the ability of the beneficial owner of any Bond to seek mandamus or specific performance by court order, to cause the City to comply with its obligations under the Continuing Disclosure Undertaking. Section 15. Creation of Funds and Appropriations. A. There is hereby created the “Series 2011 Bonds Debt Service Account” (the “Bond Fund”), which shall be the fund for the payment of principal of and interest on all Series of the Bonds. Accrued interest received upon delivery of the Bonds shall be deposited into the Bond Fund and be applied to pay first interest coming due on the corresponding Series of Bonds. B. The Ad Valorem Property Taxes shall either be deposited into the Bond Fund and used solely and only for paying the principal of and interest on the Bonds or be used to reimburse a fund or account from which advances to the Bond Fund may have been made to pay principal of or interest on the Bonds prior to receipt of Ad Valorem Property Taxes. Interest income or investment profit earned in the Bond Fund shall be retained in the Bond Fund for payment of the principal of or interest on the Bonds on the interest payment date next after such interest or profit is received or, to the extent lawful and as determined by the Corporate Authorities, transferred to such other fund as may be determined. The City hereby pledges, as equal and ratable security for the Bonds, all present and future proceeds of the Ad Valorem Property Taxes for the sole benefit of the registered owners of the Bonds, subject to the reserved right of the Corporate Authorities to transfer certain interest income or investment profit earned in the Bond Fund to other funds of the City, as described in the preceding sentence. C. The amount necessary from the proceeds of the Bonds shall be used to pay costs of issuance of the Bonds and shall be deposited into a separate fund, hereby created, designated the “Expense Fund.” Any disbursements from such fund shall be made from time to time as Page 172 of 394 -31- necessary. Any excess in said fund shall be deposited into the Project Fund hereinafter created after six months from the date of issuance of the Bonds. D. Provided that the Refunding portion of the Bonds is to be sold and delivered, the amount necessary from the proceeds of the Bonds, together with such money in the debt service funds for the Eligible Prior Bonds as may be advisable for the purpose, shall be used to provide for the Refunding, and the payment of such expenses as may be designated. The City Manager in conjunction with the officers of the City charged with administration of the City’s finances, shall then make provision for the call and redemption of the Eligible Prior Bonds to be refunded as soon as practicable after the delivery of Bonds to accomplish the Refunding. Should such officers of the City deem it advisable, the Prior Bonds due January 1, 2012, may also be called and redeemed early along with the Eligible Prior Bonds, the source of such funds for redemption to be cash on hand of the City, which may be reimbursed from the taxes, as yet uncollected which have been levied to pay the interest on and principal of such Prior Bonds. E. The proceeds of the Bonds issued for the IEPA Loan Funding shall promptly be applied by the City Manager, acting in conjunction with the officers of the City charged with administration of the City’s finances, to pay or prepay currently due or next payments due on the IEPA Loans in not to exceed the amount of $8,000,000. F. The remaining proceeds of the Bonds shall be set aside in a separate fund, hereby created, and designated as the “Series 2011 Capital Project Fund” (the “Project Fund”), hereby created, and be used to pay costs of the Project, including costs of issuance of the Bonds which for any reason are not paid from the Expense Fund. G. Alternatively, the Finance Director may allocate proceeds of the Bonds otherwise designated for the Bond Fund, the Expense Fund, or the Project Fund to one or more related Page 173 of 394 -32- funds of the City already in existence; provided, however, that this shall not relieve the City officers of the duty to account for the proceeds as herein provided. H. The Corporate Authorities reserve the right, as it becomes necessary from time to time, to revise the list of projects hereinabove set forth, to change priorities, to revise cost allocations between projects and to substitute projects, in order to meet current needs of the City; subject, however, to the various covenants set forth in this Ordinance and in related certificates given in connection with delivery of the Bonds and also subject to the obtaining of the opinion of Bond Counsel or of some other attorney or firm of attorneys whose opinions are generally acceptable to the purchasers in the national marketplace of governmental tax-exempt obligations (“Other Bond Counsel”) that such changes or substitutions are proper under the Act and do not adversely affect the Tax-exempt status of the Bonds. Section 16. General Tax Covenants. The City hereby covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Bonds) if taking, permitting, or omitting to take such action would cause any of the Bonds to be an arbitrage bond or a private activity bond within the meaning of the Code, would otherwise cause the interest on the Bonds to be included in the gross income of the recipients thereof for federal income tax purposes. The City acknowledges that, in the event of an examination by the Internal Revenue Service of the exemption from Federal income taxation for interest paid on the Bonds, under present rules, the City may be treated as a “taxpayer” in such examination and agrees that it will respond in a commercially reasonable manner to any inquiries from the Internal Revenue Service in connection with such an examination. In furtherance of the foregoing provisions, but without limiting their generality, the City agrees: (a) through its officers, to make such further specific covenants, representations as shall be truthful, and assurances as may be necessary or Page 174 of 394 -33- advisable; (b) to comply with all representations, covenants, and assurances contained in certificates or agreements as may be prepared by Bond Counsel; (c) to consult with such Bond Counsel and to comply with such advice as may be given; (d) to file such forms, statements, and supporting documents as may be required and in a timely manner; and (e) if deemed necessary or advisable by its officers, to employ and pay fiscal agents, financial advisors, attorneys, and other persons to assist the City in such compliance. Section 17. Certain Specific Tax Covenants. A. None of the Bonds shall be a “private activity bond” as defined in Section 141(a) of the Code; and the City certifies, represents, and covenants as follows: (1) Not more than 5% of the net proceeds and investment earnings of the Bonds of any Series is to be used, or of any of the Prior Bonds or any of the IEPA Loans were used, directly or indirectly, in any activity carried on by any person other than a state or local governmental unit. (2) Not more than 5% of the amounts necessary to pay the principal of and interest on the Bonds of any Series will be derived, directly or indirectly, from payments with respect to any private business use by any person other than a state or local governmental unit. (3) None of the proceeds of the Bonds of any Series is to be used and none of the proceeds of any of the Prior Bonds or IEPA Loans were used, directly or indirectly, to make or finance loans to persons other than a state or local governmental unit. (4) Except as may be permitted by reference to the text above (at paragraph A (1) of this Section), no user of the real or personal property of the City acquired, constructed, or improved with the proceeds of the Bonds of any Series, any of the Prior Bonds or any of the IEPA Loans, other than the City or another governmental unit, will Page 175 of 394 -34- use the same on any basis other than the same basis as the general public; and except as noted, no person, other than the City or another governmental unit, will be a user of such property as a result of (i) ownership or (ii) actual or beneficial use pursuant to a lease, a management or incentive payment contract other than as expressly permitted by the Code, or (iii) any other arrangement. B. The Bonds shall not be “arbitrage bonds” under Section 148 of the Code; and the City certifies, represents, and covenants as follows: (1) With respect to the Project, the City has heretofore incurred or within six months after delivery of the portion of the Bonds allocable to the Project expects to incur substantial binding obligations to be paid for with money received from the sale of the portion of the Bonds allocable to the Project, said binding obligations comprising binding contracts for the Project in not less than the amount of 5% of the proceeds of the portion of the Bonds allocable to the Project. (2) The City expects that more than 85% of the proceeds of the portion of the Bonds allocable to the Project will be expended on or before three years for the purpose of paying the costs of the Project. (3) The City expects that all of the principal proceeds of the portion of the Bonds allocable to the Project and investment earnings thereon will be used, needed, and expended for the purpose of paying the costs of the Project including expenses incidental thereto. (4) Work on the Project is expected to proceed with due diligence to completion. (5) Except for the Bond Fund, the City has not created or established and will not create or establish any sinking fund reserve fund or any other similar fund to provide Page 176 of 394 -35- for the payment of the Bonds. The Bond Fund has been established and will be funded in a manner primarily to achieve a proper matching of revenues and debt service and will be depleted at least annually to an amount not in excess of 1/12th the particular annual debt service on the Bonds. Money deposited into the Bond Fund will be spent within a 13- month period beginning on the date of deposit, and investment earnings in the Bond Fund will be spent or withdrawn from the Bond Fund within a one-year period beginning on the date of receipt. (6) Amounts of money related to the Bonds of any Series required to be invested at a yield not materially higher than the yield on the Bonds of such Series , as determined pursuant to such tax certifications or agreements as the City officers may make in connection with the issuance of such Bonds, shall be so invested; and appropriate City officers are hereby authorized to make such investments. (7) Unless an applicable exception to Section 148(f) of the Code, relating to the rebate of “excess arbitrage profits” to the United States Treasury (the “Rebate Requirement”) is available to the City, the City will meet the Rebate Requirement. (8) Relating to applicable exceptions, any City officer charged with issuing the Bonds is hereby authorized to make such elections under the Code as such officer shall deem reasonable and in the best interests of the City. C. None of the proceeds of the Bonds of any Series will be used to pay, directly or indirectly, in whole or in part, for an expenditure that has been paid by the City prior to the date hereof except architectural or engineering costs incurred prior to commencement of any of the Project or expenditures for which an intent to reimburse it as properly declared under Treasury Regulations Section 1.150-2. This Ordinance is in itself a declaration of official intent under Page 177 of 394 -36- Treasury Regulations Section 1.150-2 as to all costs of the Project paid after the date hereof and prior to issuance of the Bonds. Section 18. Municipal Bond Insurance. In the event the payment of principal of and interest on a Series of the Bonds is insured pursuant to a municipal bond insurance policy (a “Municipal Bond Insurance Policy”) issued by a bond insurer (a “Bond Insurer”), and as long as such Municipal Bond Insurance Policy shall be in full force and effect, the City and the Bond Registrar agree to comply with such usual and reasonable provisions regarding presentment and payment of such Bonds, subrogation of the rights of the Bondholders to the Bond Insurer when holding such Bonds, amendment hereof, or other terms, as approved by any of the City officers on advice of counsel, his or her approval to constitute full and complete acceptance by the City of such terms and provisions under authority of this Section. Section 19. Rights and Duties of Bond Registrar. If requested by the Bond Registrar, any officer of the City is authorized to execute a mutually agreeable form of agreement between the City and the Bond Registrar with respect to the obligations and duties of the Bond Registrar under this Ordinance. In addition to the terms of such agreement and subject to modification thereby, the Bond Registrar by acceptance of duties under this Ordinance agrees (a) to act as bond registrar, paying agent, authenticating agent, and transfer agent as provided herein; (b) to maintain a list of Bondholders as set forth herein and to furnish such list to the City upon request, but otherwise to keep such list confidential to the extent permitted by law; (c) to cancel and/or destroy Bonds which have been paid at maturity or submitted for exchange or transfer; (d) to furnish the City at least annually a certificate with respect to Bonds cancelled and/or destroyed; and (e) to furnish the City at least annually an audit confirmation of Bonds paid, Bonds outstanding, and payments made with respect to interest on the Bonds. The City Page 178 of 394 -37- covenants with respect to the Bond Registrar, and the Bond Registrar further covenants and agrees as follows: (A) The City shall at all times retain a Bond Registrar with respect to the Bonds; it will maintain at the designated office(s) of such Bond Registrar a place or places where Bonds may be presented for payment, registration, transfer, or exchange; and it will require that the Bond Registrar properly maintain the Bond Register and perform the other duties and obligations imposed upon it by this Ordinance in a manner consistent with the standards, customs and practices of the municipal securities industry. (B) The Bond Registrar shall signify its acceptance of the duties and obligations imposed upon it by this Ordinance by executing the certificate of authentication on any Bond, and by such execution the Bond Registrar shall be deemed to have certified to the City that it has all requisite power to accept and has accepted such duties and obligations not only with respect to the Bond so authenticated but with respect to all the Bonds. Any Bond Registrar shall be the agent of the City and shall not be liable in connection with the performance of its duties except for its own negligence or willful wrongdoing. Any Bond Registrar shall, however, be responsible for any representation in its certificate of authentication on Bonds. (C) The City may remove the Bond Registrar at any time. In case at any time the Bond Registrar shall resign, shall be removed, shall become incapable of acting, or shall be adjudicated a bankrupt or insolvent, or if a receiver, liquidator, or conservator of the Bond Registrar or of the property thereof shall be appointed, or if any public officer shall take charge or control of the Bond Registrar or of the property or affairs thereof, the City covenants and agrees that it will thereupon appoint a successor Bond Registrar. The City shall give notice of any such appointment made by it to each registered owner of any Page 179 of 394 -38- Bond within twenty days after such appointment in any reasonable manner as the City shall select. Any Bond Registrar appointed under the provisions of this Section shall be a bank, trust company, or national banking association maintaining a corporate trust office in Illinois or New York, and having capital and surplus and undivided profits in excess of $100,000,000. The City Clerk of the City is hereby directed to file a certified copy of this Ordinance with the Bond Registrar. Section 20. Defeasance. Any Bond or Bonds (a) which are paid and cancelled; (b) which have matured and for which sufficient sums been deposited with the Bond Registrar to pay all principal and interest due thereon; or (c) (i) for which sufficient funds and Defeasance Obligations have been deposited with the Bond Registrar or similar institution to pay, taking into account investment earnings on such obligations, all principal of and interest on such Bond or Bonds when due at maturity, pursuant to an irrevocable escrow or trust agreement, (ii) accompanied by an opinion of Bond Counsel or Other Bond Counsel as to compliance with the covenants with respect to such Bonds, and (iii) accompanied by an express declaration of defeasance by the Corporate Authorities; shall cease to have any lien on or right to receive or be paid from Bond Moneys or the Bond Fund hereunder and shall no longer have the benefits of any covenant for the registered owners of outstanding Bonds as set forth herein as such relates to lien and security of the outstanding Bonds. All covenants relative to the Tax-exempt status of Bonds; and payment, registration, transfer, and exchange; are expressly continued for all affected Bonds whether outstanding Bonds or not. For purposes of this section, “Defeasance Obligations” means (a) noncallable, non-redeemable, direct and general full faith and credit obligations of the United States Treasury (“Directs”), (b) certificates of participation or trust receipts in trusts comprised wholly of Directs or (c) other noncallable, non-redeemable, Page 180 of 394 -39- obligations unconditionally guaranteed as to timely payment to maturity by the United States Treasury. Section 21. Prior Bonds and Taxes. The taxes previously levied to pay principal of and interest on the Prior Bonds, to the extent such principal and interest is provided for from the proceeds of the Bonds as hereinabove described, shall be abated. The filing of a certificate of abatement with the County Clerk shall constitute authority and direction for the County Clerk to make such abatement. Such taxes as previously levied which are either on hand or cannot be abated (already in the process of extension or collection) shall be used for lawful purposes of the City, including the payment of debt service on the Bonds, so as to reduce the need for the levy of taxes for the Bonds. Section 22. Publication of Ordinance. A full, true, and complete copy of this Ordinance shall be published within ten days after passage in pamphlet form by authority of the Corporate Authorities. Section 23. Severability. If any section, paragraph, clause, or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause, or provision shall not affect any of the other provisions of this Ordinance. Page 181 of 394 -40- Section 24. Superseder and Effective Date. All ordinances, resolutions, and orders, or parts thereof, in conflict with this Ordinance, are to the extent of such conflict hereby superseded; and this Ordinance shall be in full force and effect immediately upon its passage, approval and publication. ADOPTED: This 11th day of July 2011 AYES: _______________________________________________________________ NAYS: _______________________________________________________________ ABSENT: _______________________________________________________________ WITNESS: July ___, 2011 _______________________________ Mayor, City of Evanston Cook County, Illinois Published in pamphlet form by authority of the Corporate Authorities on July 12, 2011. ATTEST: ____________________________________ City Clerk, City of Evanston Cook County, Illinois Page 182 of 394 EXTRACT OF MINUTES of the regular public meeting of the City Council of the City of Evanston, Cook County, Illinois, held at the City Hall, located at 2100 Ridge Avenue, in said City, at ____ p.m., on Monday, the 11th day of July 2011. The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon the roll being called, the Mayor, Elizabeth B. Tisdahl, being physically present at such place and time, and the following Aldermen, being physically present at such place and time, answered present: __________________________________________________________ _____________________________________________________________________________ . The following Aldermen were allowed by a majority of the Aldermen in accordance with and to the extent allowed by rules adopted by the City Council to attend the meeting by video or audio conference: _____________________________________________________________ . No Alderman was denied permission to attend the meeting by video or audio conference. The following Aldermen were absent and did not participate in the meeting in any manner or to any extent whatsoever: ______________________________________________ . * * * * * * * * * * * * There being a quorum present, various business of the City was conducted. * * * * * * * * * * * * The City Council then discussed a proposed capital improvement and pension funding program for the City and considered an ordinance providing for the issuance of one or more series of General Obligation Bonds, Series 2011, of the City, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. Thereupon, Alderman Rainey presented an ordinance entitled: Page 183 of 394 -2- AN ORDINANCE providing for the issuance of one or more series of General Obligation Bonds, Series 2011, of the City of Evanston, Cook County, Illinois, in the aggregate principal amount of not to exceed $19,300,000, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. (the “Bond Ordinance”). A discussion of the matter followed. During the discussion, Alderman __________ gave a public recital of the nature of the matter, which included a reading of the title of the Bond Ordinance and review of the section headings, and the following further information. [Here insert further statements, if any] Page 184 of 394 -3- [Alderman _______________ moved and Alderman _______________ seconded a motion for the suspension of Council rules requiring introduction of the Bond Ordinance, and this motion was passed in roll call as follows: ______________________________________ .] Alderman _______________ moved and Alderman _______________ seconded the motion that the Bond Ordinance as presented be adopted. The Mayor directed that the roll be called for a vote upon the motion to adopt the ordinance. Upon the roll being called, the following Aldermen voted AYE: ____________________ _____________________________________________________________________________ . and the following Aldermen voted NAY: ____________________________________________ WHEREUPON, the Mayor declared the motion carried and the ordinance adopted, and henceforth did approve and sign the same in open meeting, and did direct the City Clerk to record the same in full in the records of the City of Evanston, Cook County, Illinois. * * * * * * * * * * * * Other business was duly transacted at said meeting. * * * * * * * * * * * * Upon motion duly made and carried, the meeting adjourned. City Clerk Page 185 of 394 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATION OF AGENDA, MINUTES AND ORDINANCE I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official journal of proceedings, books, records, minutes, and files of the City and of the City Council (the “Corporate Authorities”) of the City. I do further certify that the foregoing extract of minutes is a full, true, and complete transcript of that portion of the minutes of the meeting (the “Meeting”) of the Corporate Authorities held on the 11th day of July 2011 insofar as the same relates to the adoption of an ordinance, numbered 59-O-11, entitled: AN ORDINANCE providing for the issuance of one or more series of General Obligation Bonds, Series 2011, of the City of Evanston, Cook County, Illinois, in the aggregate principal amount of not to exceed $19,300,000, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. (the “Ordinance”) a true, correct, and complete copy of which Ordinance as adopted at the Meeting appears in the foregoing transcript of the minutes of the Meeting. I do further certify that the deliberations of the Corporate Authorities on the adoption of the Ordinance were taken openly; that the vote on the adoption of the Ordinance was taken openly; that the Meeting was held at a specified time and place convenient to the public; that notice of the Meeting was duly given to all newspapers, radio or television stations, and other news media requesting such notice; that an agenda (the “Agenda”) for the Meeting was posted at the location where the Meeting was held and at the principal office of the Corporate Authorities Page 186 of 394 -2- (both such locations being at City Hall) at least 48 hours in advance of the Meeting and also not later than 5:00 p.m. on Friday, July __, 2011; that said Agenda contained a separate specific item relating to the consideration of the Ordinance and that a true, correct, and complete copy of said Agenda as so posted is attached to this certificate; that the Meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended; and the Illinois Municipal Code, as amended; and that the Corporate Authorities have complied with all of the provisions of such Act and Code and with all of the procedural rules of the Corporate Authorities in the adoption of the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the City this ____ day of _____________ 2011. _______________________________ City Clerk [SEAL] Page 187 of 394 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATE OF PUBLICATION IN PAMPHLET FORM I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official journal of proceedings, books, records, minutes, and files of the City and of the City Council (the “Corporate Authorities”) of the City. I do further certify that on the ____ day of July 2011 there was published in pamphlet form, by authority of the City Council, a true, correct, and complete copy of Ordinance Number 59-O-11 of the City entitled: AN ORDINANCE providing for the issuance of one or more series of General Obligation Bonds, Series 2011, of the City of Evanston, Cook County, Illinois, in the aggregate principal amount of not to exceed $19,300,000, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. and providing for the issuance of said bonds, and that the ordinance as so published was on that date readily available for public inspection and distribution, in sufficient number so as to meet the needs of the general public, at my office as City Clerk located in the City. IN WITNESS WHEREOF I have affixed hereto my official signature and the seal of the City this ____ day of ____________ 2011. _______________________________ City Clerk [SEAL] Page 188 of 394 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATE OF FILING I do hereby certify that I am the duly qualified and acting County Clerk of The County of Cook, Illinois, and as such officer I do hereby certify that on the ____ day of _________ 2011 there was filed in my office a properly certified copy of Ordinance Number 59-O-11, duly adopted by the City Council of the City of Evanston, Cook County, Illinois, on the ____ day of July 2011 and entitled: AN ORDINANCE providing for the issuance of one or more series of General Obligation Bonds, Series 2011, of the City of Evanston, Cook County, Illinois, in the aggregate principal amount of not to exceed $19,300,000, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. and approved by the Mayor of said City, and that the same has been deposited in, and all as appears from, the official files and records of my office. IN WITNESS WHEREOF I have hereunto affixed my official signature and the seal of The County of Cook, Illinois, this ____ day of ______________ 2011. _______________________________ County Clerk of The County of Cook, Illinois [SEAL] Page 189 of 394 FY 2011 General Obligation Debt Funded CIP Projects Funding Fund Fund #Approved Description Department Source Responsible Responsible FY11ContingencyAdmin Serv GO Debt CIP415 350,000 Accela Software PurchaseIT GO Debt CIP415 245,000 Library Entrance Door RenovationPRCS GO Debt CIP415 10,000 Ecology Center HVAC ImprovementsPRCS GO Debt CIP415 15,000 Brummel Richmond Park RenovationsPRCS GO Debt CIP415 20,000 Crown Center Improvements - Minor ProjectsPRCS GO Debt CIP415 20,000 Fire Station 1 Mechanical UpgradePRCS GO Debt CIP415 20,000 Fire #2 Boiler/Chimney & Apparatus Floor Heating ReplcmntPRCS GO Debt CIP415 20,000 James Park Pavement RepairsPRCS GO Debt CIP415 20,000 Crown Center Electrical Panel ReplacementsPRCS GO Debt CIP415 30,000 Service Center Parking Deck RepairsPRCS GO Debt CIP415 50,000 James Park Irrigation System ImprovementsPRCS GO Debt CIP415 80,000 Service Center Fleet Service Make-Up Air UnitPRCS GO Debt CIP415 85,000 Service Center BAS ReplacementPRCS GO Debt CIP415 100,000 Ecology Center GreenhousePRCS GO Debt CIP415 125,000 Library Chiller ReplacementPRCS GO Debt CIP415 275,000 Civic Center RenovationPRCS GO Debt CIP415 450,000 Service Center Renovations - Locker Room RenovationPublic Works GO Debt CIP415 37,500 Emerson/Green Bay Pedestrian Safety ImprovementPublic Works GO Debt CIP415 100,000 City Works - Sign InventoryPublic Works GO Debt CIP415 100,000 Chicago Avenue Streetscape - Reimbursement to IDOTPublic Works GO Debt CIP415 250,000 Chicago Ave. Signals CMAQ Construction/CBBEL (CE & Const.)Public Works GO Debt CIP415 260,000 Sheridan/Isabella (JTW/ Wilmette)Public Works GO Debt CIP415 270,000 Sheridan Road Resurface-Burnham to Chicago (CE, Const.)-IDOT Reim Public Works GO Debt CIP415 400,000 Traffic Signal Upgrades - Sheridan Road - (DE, CE & Const.)Public Works GO Debt CIP415 476,000 CIP Street Resurfacing - Watermain Projects IPublic Works GO Debt CIP415 1,270,000 SUBTOTAL 5,078,500 Security Improvements Utilities Water - GO Debt Water 510 50,000 Tuckpointing Utilities Water - GO Debt Water 510 200,000 Zebra Mussel System Repair Utilities Water - GO Debt Water 510 150,000 Water Main Installation Utilities Water - GO Debt Water 510 2,890,000 Asbestos Removal Utilities Water - GO Debt Water 510 50,000 SUBTOTAL 3,340,000 Emergency Sewer WorkUtilities Sewer - GO Debt Sewer 515 62,475 Sewer LiningUtilities Sewer - GO Debt Sewer 515 250,000 Sewer Repairs on Street ImprovementsUtilities Sewer - GO Debt Sewer 515 375,000 SUBTOTAL 687,475 TOTAL GENERAL OBLIGATION (GO) DEBT ISSUANCE FOR CIP9,105,975 Page 1 of 1Page 190 of 394 For the City Council Meeting of June 27, 2011 Item A9 Ordinance 60-O-11: Revenue Bonds for Roycemore Conduit Financing For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer Subject: Ordinance 60-O-11 Approving and Authorizing Revenue Bonds and Related Matters Thereto (Roycemore Conduit Financing) Date: June 21, 2011 Recommended Action: Staff recommends approval of Ordinance 60-O-11 authorizing Revenue Bonds and related matters regarding Roycemore School conduit financing. Roycemore School has requested the City act as the conduit financing authority for their debt issuance. Funding Source: The City will not incur a liability to repay this debt in the event of a default by Roycemore. This debt does not appear in the City’s financial balance sheet, but does appear as a note in our financial statements. Section 2 of the Ordinance outlines the the fact the bonds are not an indebtedness or obligation of the City, and no owner of the Bonds has the right to compel the City to tax for payment of the Bonds. Summary: Roycemore School has requested the City act as the conduit financing authority for their debt issuance. The major purpose of this borrowing is for the property and renovation of 1201 Davis, the new location of the School. The total issuance amount is estimated at $16.0 million. Roycemore would like to proceed expeditiously to meet a variety of class/schedule deadlines before the end of this calendar year. The City has negotiated an administration fee for acting as issuer as follows: • Bond Counsel fees $ 9,000 • Financial Advisory fees $ 9,000 • City issuance fee $15,000 Total Fees paid by Roycemore $33,000 The City has hired Bond Counsel and Financial Advisory services from our current vendors Chapman and Cutler and Public Finance Management (PFM), respectively. They have reviewed ordinance and issuance documents, confirming the proper Memorandum Page 191 of 394 Page 2 of 2 issuance of the bonds and a short correspondence from both firms is attached. The City has incurred no costs as a part of the issue other than our time in reviewing documents. ------------------------------------------------------------------------------------- Attachments: Copy of Ordinance 60-O-11 Letter from PFM Letter from Chapman and Cutler Letter from Roycemore Page 192 of 394 ORDINANCE NO. 60-O-11 AN ORDINANCE APPROVING AND AUTHORIZING THE ISSUANCE AND SALE OF A NOT TO EXCEED $16,000,000 AGGREGATE PRINCIPAL AMOUNT OF EDUCATIONAL FACILITY REVENUE BONDS, SERIES 2011 (ROYCEMORE SCHOOL PROJECT) OF THE CITY OF EVANSTON; THE EXECUTION OF A LOAN AGREEMENT AND OTHER DOCUMENTS RELATED THERETO; AUTHORIZING THE SALE OF SAID BONDS TO THE PURCHASER THEREOF; AND RELATED MATTERS THERETO. WHEREAS, pursuant to the provisions of Section 6(a) of Article VII of the 1970 Constitution of the State of Illinois, the City of Evanston, a municipality and home rule unit of the State of Illinois (the “City”), is authorized and empowered to exercise any power or perform any function pertaining to its government or affairs, including the issuance of revenue bonds to finance projects within the territorial limits of the City or to refund bonds issued to finance said projects, and may authorize the issuance of such bonds by ordinance of the City; WHEREAS, Roycemore School, an Illinois not for profit corporation (the “Borrower”), has requested that the City Council of the City approve the issuance by the City of qualified 501(c)(3) revenue bonds under Section 145 of the Internal Revenue Code of 1986, as amended (the “Code”), the proceeds of which bonds will be used, together with other available funds to finance and refinance (i) the acquisition of approximately 2.4 acres of land located at 1200 Davis Street, Evanston, Illinois 60201 (the “Campus”) with an existing three level, 66,000 square foot building (the “Facility” and together with the Campus, the “School Facility”); (ii) the renovation, remodeling, improvement, and equipping of said School Facility; (iii) the construction and equipping of a gymnasium on the Campus (collectively, the “Project”); (iv) fund certain working capital; (v) pay capitalized interest with respect to certain portions of the Project; (vi) fund a debt service reserve fund, if deemed necessary or advisable by the Corporation; and (vii) pay certain costs incurred in connection with the issuance of the Bonds (collectively, the “Financing Purposes”); WHEREAS, the City wishes to provide financing to the Borrower for the foregoing purposes through the issuance and sale of its Educational Facility Revenue Bonds, Series 2011 (Roycemore School Project) (the “Bonds”) and the loan of the proceeds of the sale of the Bonds pursuant to a Loan Agreement (the “Loan Agreement”) between the City and the Borrower, and in accordance with this Ordinance authorizing the Bonds; WHEREAS, the City proposes to issue a not to exceed $16,000,000 aggregate principal amount of the Bonds pursuant to a Trust Indenture (the “Indenture”) between the City and a trustee as yet to be determined by the Borrower (the “Trustee”); Page 193 of 394 -2- 60886488_6_344497_00002 WHEREAS, the financing of the Project will be beneficial economically to the Borrower and will enable the Borrower to offer more of its services to the City’s residents thereby promoting the well being of the residents of the City and will enhance the quality of life of the residents of the City and therefore is for a proper public purpose; WHEREAS, in connection with the issuance of the Bonds, the following additional documents will be executed and delivered by parties other than the City (collectively, the “Additional Transaction Documents”): (a) Promissory Note of the Borrower (the “Promissory Note”), which will be pledged as security for the Bonds, in a principal amount equal to the aggregate principal amount of the Bonds and with prepayment, maturity and interest rate provisions similar to the Bonds; and (b) Mortgage, Security Agreement and Assignment of Rents and Leases between the Corporation, as mortgagor, and the Trustee, as mortgagee (the “Mortgage”). WHEREAS, forms of the Loan Agreement, the Placement Agreement (as hereinafter defined), the Indenture, the Mortgage, the Promissory Note, the Tax Compliance Agreement (as hereinafter defined) and the Private Placement Memorandum (as hereinafter defined) have been prepared and presented to this meeting; WHEREAS, the Bonds shall be limited obligations of the City, payable solely from the revenues and income pursuant to the Loan Agreement, and the Bonds shall not constitute an indebtedness of the City within the meaning of any constitutional or statutory provision; and no holder of any Bond shall have the right to compel any exercise of the taxing power of the City to pay the principal of the Bonds or the interest or premium, if any, thereon; WHEREAS, the Borrower has requested the City to sell the Bonds on a negotiated basis; WHEREAS, pursuant to the provisions of Section 147(f) of the Internal Revenue Code of 1986, as amended, (the “Code”) a public hearing on the proposed plan of financing the Project and the issuance of the Bonds was held by the Mayor and the City Council on July 11, 2011, pursuant to notice published at least 14 days prior to such public hearing in The Evanston Review, a newspaper of general circulation in the City, on June 23, 2011; and WHEREAS, the funding of the Financing Purposes through the issuance of the Bonds and entering into the transactions contemplated by this Ordinance is for a proper public purpose of the City, pertains to the affairs of the City and is in the public interest. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Evanston, Illinois, as follows: Page 194 of 394 -3- 60886488_6_344497_00002 Section 1. All of the recitals contained in the preambles to this Ordinance are true, correct and complete and are hereby incorporated by reference thereto and are made a part hereof. Section 2. The Financing Purposes are hereby authorized and determined to be in the public interest and in furtherance of the public purposes of the City. In order to provide for the Financing Purposes, there shall be and there is hereby authorized to be issued by the City its Educational Facility Revenue Bonds, Series 2011 (Roycemore School Project), in the aggregate principal amount not to exceed $16,000,000, dated the date of issuance thereof. The Bonds shall be initially issuable in the aggregate principal amount established in the Placement Agreement and the Indenture; shall mature no later than July 1, 2041; shall bear interest at the rate or rates as set forth in the Placement Agreement and the Indenture which rate or rates shall not exceed 10% per annum (exclusive of any original premium or discount), shall be dated, executed and authenticated in the manner set forth in the Indenture; and shall be subject to redemption prior to maturity at the times, under the circumstances, in the manner and at the redemption prices or purchase price set forth in the Indenture, as executed and delivered. The Bonds are issued in the exercise of the City’s powers as a home rule unit of government under the provisions of Article VII, Section 6(a) of the 1970 Constitution of the State of Illinois and this Ordinance and do not and shall never constitute an indebtedness or obligation of the City, the State or any political subdivision thereof within the purview of any constitutional limitation or statutory provision, or a charge against the credit or general taxing powers, if any, of the State, the City, or any other political subdivision thereof. The Bonds are special, limited obligations of the City, payable solely out of the revenues and income of the City derived pursuant to the Loan Agreement. No owner of the Bonds shall have the right to compel any exercise of the taxing power of the City, the State or any other political subdivision thereof to pay the Bonds or the interest or premium, if any, thereon. No recourse shall be had for the payment of the principal of, premium, if any, or the interest on the Bonds or for any claim based thereon or upon any obligation, covenant or agreement in the Loan Agreement against any past, present or future member, officer, alderman, agent, employee or official of the City. No covenant, stipulation, promise, agreement or obligation contained in the Bonds, the Loan Agreement or any other document executed in connection therewith shall be deemed to be the covenant, stipulation, promise, agreement or obligation of any present or future official, officer, alderman, agent or employee of the City in his or her individual capacity and neither any official of the City nor any officers executing the Bonds shall be liable personally on the Bonds or be subject to any personal liability or accountability by reason of the issuance of the Bonds. Page 195 of 394 -4- 60886488_6_344497_00002 Section 3. The Bonds shall be executed on behalf of the City with the official manual or facsimile signatures of the Mayor and attested with the official manual or facsimile signature of its City Clerk and shall have printed thereon a facsimile of its corporate seal or impressed thereon manually its corporate seal. In case any officer who shall have signed (whether manually or in facsimile) any of the Bonds shall cease to be such officer of the City before the Bonds have been delivered or sold, such Bonds with the signatures thereto affixed may nevertheless be delivered and may be sold by the City as though the person or persons who signed such Bonds had remained in office. Section 4. The form, terms and provisions of the Loan Agreement, the Indenture and the Tax Compliance Agreement dated the date of delivery of the Bonds (the “Tax Compliance Agreement”), between the City and the Borrower are hereby in all respects approved, and the Mayor is hereby authorized, empowered and directed to execute and deliver the Loan Agreement, the Indenture and the Tax Compliance Agreement in the name and on behalf of the City. The Loan Agreement, as executed and delivered, shall be in substantially the form now before this meeting and hereby approved, or with such changes therein as shall be approved by the officer of the City executing the same, and the Tax Compliance Agreement, as executed and delivered, shall be in substantially the form approved by Bond Counsel. Execution of the Loan Agreement, the Indenture and the Tax Compliance Agreement constitute conclusive evidence of such officer’s approval of any and all changes or revisions therein from the form of the Loan Agreement or the Indenture now before this meeting and of the approval of the Tax Compliance Agreement provided by Bond Counsel; and from and after the execution and delivery of the Loan Agreement, the Indenture and the Tax Compliance Agreement, the officers, agents and employees of the City are hereby authorized, empowered and directed to do all such acts and things and to execute and approve all such documents as may be necessary to carry out the intent and accomplish the purposes of this Ordinance, the Indenture and the Loan Agreement, including the approval of a mortgage or other security interests granted by the Borrower to secure the Bonds, and to comply with and make effective the provisions of the Loan Agreement, the Indenture and the Tax Compliance Agreement, as executed. Section 5. The sale of the Bonds to Oppenheimer & Co. Inc., as the placement agent named in the hereinafter described placement agreement (the “Placement Agent”), at a price not less than 98 percent of the principal amount thereof, pursuant to a placement agreement (the “Placement Agreement”), to be entered into among the City, the Placement Agent and the Borrower, is hereby approved, and the Mayor is hereby authorized, empowered and directed to execute and deliver the Placement Agreement in the name and on behalf of the City. The Placement Agreement, as executed and delivered, shall be in such form thereof now before this meeting or with such changes as shall be approved by the Mayor executing the same, their execution thereof to constitute conclusive evidence of their approval thereof; and from and after the execution and delivery of the Placement Agreement, the officers, agents and employees of the City are hereby authorized, empowered and directed to do all such acts and things to execute all such documents as may be necessary to carry out the intent and accomplish the purposes of this Ordinance and to comply with and Page 196 of 394 -5- 60886488_6_344497_00002 make effective the provisions of the Placement Agreement as executed. In connection with the sale of the Bonds, it is contemplated that a Preliminary Private Placement Memorandum and a Final Private Placement Memorandum (collectively, the “Private Placement Memorandum”) will be distributed and the City hereby approves the distribution of the Private Placement Memorandum by the Placement Agent in connection with the sale of the Bonds. Section 6. From and after the execution and delivery of the foregoing documents, the proper officials, agents and employees of the City are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents, including a Letter of Representations with The Depository Trust Company, as may be necessary to carry out and comply with the provisions of said documents as executed, and to further the purposes and intent of this Ordinance, including the preambles hereto. Section 7. The Mayor and the City Council hereby acknowledge that a Public Hearing was held on July 11, 2011 and hereby approves the Project, the plan of financing and the Financing Purposes. Section 8. All acts and doings of the officials of the City that are in conformity with the purposes and intent of this Ordinance and in furtherance of the issuance of the Bonds be, and the same are hereby in all respects, approved and confirmed. The City hereby covenants that it will take no action or fail to take any action that would cause the Bonds to become invalid. Section 9. The provisions of this Ordinance are hereby declared to be separable and if any section, phrase or provision shall for any reason be declared by a court of competent jurisdiction to be invalid or unenforceable, such declaration shall not affect the validity or enforceability of the remainder of the sections, phrases and provisions hereof. Section 10. All ordinances, orders and resolutions and parts thereof in conflict herewith are to the extent of such conflict hereby repealed. Section 11. A copy of this Ordinance shall be filed in the office of the City Clerk and shall be made available for public inspection in the manner required by law. Section 12. That this Ordinance 60-O-11 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 197 of 394 -6- 60886488_6_344497_00002 Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: _________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel Page 198 of 394 Public Financial Management, Inc. PFM Asset Management LLC PFM Advisors 222 North LaSalle Suite 910 Chicago, IL 60601 312 977-1570 312 977-1575 fax www.pfm.com June 22, 2011 Marty Lyons Assistant City Manager City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Marty: In our role as Financial Advisor to the City of Evanston, Public Financial Management, Inc. has reviewed the most current drafts of the Loan Agreement, Bond Indenture, Mortgage Agreement and the Ordinance for the $16,000,000 Educational Facility Revenue Bonds, Series 2011 (Roycemore School Project) (the “Bonds”). The City of Evanston is serving as the conduit issuer for the Bonds. As drafted, the Bonds are a limited obligation of the City and will be paid solely with payments made by Roycemore School under the Loan Agreement. The bonds are further secured with Bond funds held by the Trustee. The bonds are not considered an indebtedness or obligation of the City. We are comfortable with the material provisions of the documents, which adequately represent the City’s limited role as the conduit issuer of the Bonds. Sincerely, Public Financial Management, Inc. Jill Jaworski Managing Director Page 199 of 394 chapman opinion 2142933 • AGB • 6/23/11 _______, 2011 City of Evanston, Illinois 2100 Ridge Avenue Evanston, Illinois 60201 Roycemore School 640 Lincoln Street Evanston, Illinois 60201 Re: $[16,000,000] City of Evanston, Illinois Tax-Exempt Educational Facility Revenue Bonds, Series 2011 (Roycemore School Project) Ladies and Gentlemen: We have acted as special counsel to the City of Evanston, Illinois (the “City”) in connection with the issuance on the date hereof by the City of $[16,000,000] in aggregate principal amount of its Tax-Exempt Educational Facility Revenue Bonds, Series 2011 (Roycemore School Project) (the “Bonds”). The City is issuing the Bonds pursuant to Ordinance Number 60-O-11, adopted by the City Council of the City (the “City Council”) on July 11, 2011 (the “Bond Ordinance”), and under and pursuant to the Bond Trust Indenture dated as of July 1, 2011 (the “Indenture”), between the City and Wells Fargo Bank, N.A., as trustee (the “Trustee”). In connection with the issuance of the Bonds, we have examined the documents referred to herein and various certificates and records and such other matters as we have deemed necessary or appropriate in order to render this opinion, including the following: 1. The Constitution of the State of Illinois and the laws that we consider necessary for the purposes of this opinion, including, without limitation, the Illinois Municipal Code, as supplemented and amended, and the home rule powers of the City under Section 6 of Article VII of the Illinois Constitution of 1970; and, in the event of conflict between the provisions of said code and home rule powers, the home rule powers shall be deemed to supersede the provisions of said code (collectively, “Applicable Law”). 2. Appropriate public records, proceedings and documents in connection with the organization and establishment of the City. Page 200 of 394 -2- 3. The proceedings of the City Council, authorizing, among other things, the following: (a) The adoption of the Bond Ordinance. (b) The execution and delivery of the Loan Agreement dated as of July 1, 2011 (the “Agreement”), between the City and Roycemore School (the “Borrower”). (c) The execution and delivery of the Indenture. (d) The execution and delivery of the Placement Agreement dated July __, 2011 among Oppenheimer & Co. Inc. (the “Placement Agent”), the Borrower and the City (the “Placement Agreement”). 4. Executed counterparts of the Agreement, the Indenture and the Placement Agreement (collectively referred to herein as the “City Documents”). 5. The form of the Bonds. Our opinion represents our legal judgment based upon our review of the law and the facts that we deem relevant to render such opinion, and is not a guarantee of result. The opinions expressed herein may be affected by actions taken or omitted or events occurring after the date hereof. We have not undertaken to determine, or to inform any person, whether any such actions are taken or omitted or events do occur or any other matters come to our attention after the date hereof. With the delivery of this letter, our engagement with respect to the Bonds has concluded, and we disclaim any obligation to update this letter. We have assumed the genuineness of all documents and signatures presented to us (whether as originals or as copies) and the due and legal execution and delivery thereof by, and validity against, all parties thereto. We have assumed, without undertaking to verify independently, the accuracy of the factual matters represented, warranted or certified in the City Documents. Our engagement with respect to the Bonds as special counsel to the City was limited to the matters expressly covered by the opinions set out above. We express no opinion as to the validity or enforceability of the Bonds, any of the City Documents or any of the actions authorized by the Bond Ordinance or as to the tax status of interest on the Bonds. We also undertake no responsibility of any kind for any offering material relating to the Bonds. This opinion is given as of the date hereof, and we assume no obligation to revise or supplement this opinion to reflect any facts or circumstances that may hereafter come to our attention or any changes in the law that may hereafter occur. Based on the foregoing, and in reliance thereon, we are of the opinion, as of the date hereof, that: (i) The City is a municipality and a home rule unit of government, duly organized and validly existing under the laws of the State of Illinois. Page 201 of 394 -3- (ii) Pursuant to Applicable Law and the Bond Ordinance, the City has all necessary authority and power to execute and deliver the Bonds and the City Documents. (iii) The City Documents have been duly authorized, executed and delivered by the City. (iv) Neither the execution, delivery by the City of the City Documents, the consummation by the City of the transactions contemplated thereby nor the compliance by the City with the provisions thereof do or will conflict with or result in the breach of, or constitute a default under, any provision of Applicable Law. (v) To the best of our knowledge, based solely on certificates of officers and the City Attorney, and without independent investigation, there is no legal action or other proceeding or any investigation or inquiry (before or by any court, public board or body) pending or threatened against or affecting the City or any of its officials in their respective capacities, as such, that may be reasonably expected to have a material and adverse effect upon the sale by the City of the Bonds as contemplated by the Bond Ordinance, the validity of the Bonds or the City Documents or the performance by the City of its obligations under the City Documents. (vi) All consents, approvals, orders or authorizations of governmental authorities (other than consents, approvals, orders and authorizations required to be obtained by the Borrower or the Placement Agent and other than approvals and consents in connection or compliance with the Trust Indenture Act of 1939, as amended, state securities or blue sky laws, the securities laws of the United States of America, or the United States Internal Revenue Code of 1986, as amended, as to all of which we express no opinion hereunder) which are required in connection with the issuance and sale of the Bonds and the execution and delivery by the City of the City Documents have been obtained. (vii) At the time of its adoption, the City had all necessary power and authority to adopt the Bond Ordinance; the Bond Ordinance has been duly adopted by the City Council of the City at a meeting duly called and held in accordance with applicable law; and the Bond Ordinance is in full force and effect and has not been rescinded, amended or modified. This letter is furnished by us as special counsel to the City. No attorney-client relationship has existed or exists between our firm and the other addressee hereto in connection with the Bonds or by virtue of this letter. This letter is solely for the benefit of the addressees hereof, and is not to be used, circulated, quoted or otherwise referred to or relied upon for any other purpose or by any person other than the addressees of this letter. This letter is not intended to, and may not, be relied upon by the owners of any Bonds or by any other party to whom it is not specifically addressed. Respectfully submitted, Page 202 of 394 -4- AGBacon Page 203 of 394 525 W. Monroe Street Chicago, IL 60661-3693 312.902.5200 tel 312.902.1061 fax.. JANET GOELZ HOFFMAN janet.hoffman@kattenlaw.com 312.902.5421 direct 312.902.1061 fax June 2, 2011 Mr. Martin Lyons, Assistant City Manager W. Grant Farrar, Corporation Counsel City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Re: Proposed City of Evanston, Educational Facility Revenue Bonds, Series 2011 (Roycemore School Project) (the “Bonds”) Dear Marty and Grant: We thought it might be helpful if we sent some material for you to share with the Mayor and the Aldermen at the Administration and Public Works Committee meeting which will consider the proposed Bonds. Executive Summary. The City will have no liability for repayment of the Bonds except from the payments made by Roycemore School ("Roycemore") repaying the City's loan of the bond proceeds to the school. No owner of the Bonds can compel any exercise of the taxing powers of the City or payment of any funds from the general revenues of the City. There is also no liability of any alderman, employee or official of the City with respect to the Bonds. The City’s lack of liability will be confirmed in our bond counsel opinion addressed to the City. Roycemore is providing extensive indemnifications to the City and its employees, alderman and officials as part of the bond documentation. The bonds will be privately placed with a qualified institutional buyer who will deliver an investment letter to the City acknowledging the lack of liability of the City's and its aldermen, employees and officials for the Bonds. The bonds are exempt from allocation of the City’s IDB volume cap because Roycemore is an organization exempt from federal income tax under Internal Revenue Code (the "Code") Section 501(a) as an organization described in Code Section 501(c)(3). Due to the size of the issue and due to the City issuing its own bonds this year, the proposed bonds will not be "bank qualified bonds". No Effect on IDB Volume Cap. Pursuant to Internal Revenue Code (the “Code”) Section 146(g)(2), Evanston’s issuance of revenue bonds to benefit Roycemore School (“Roycemore”) is exempt from the volume cap because Roycemore is an organization exempt Page 204 of 394 -2- from federal income tax under Code Section 501(a) as an organization described in Code Section 501(c)(3). Effect on Ability of Evanston to Issue Bank-Qualified Debt for Its Own Purposes. The City can in any one year issue up to $10M of “bank-qualified bonds.” I understand from my conversations with you that Evanston plans to issue in excess of $10M of bonds for its own benefit in 2011. However, since the City will issue more than $10M of bonds, none of the bonds can be “bank qualified.” If the City were planning to issue “bank-qualified bonds” to benefit itself during 2011, it would be unable to as a result of issuing the proposed bonds for Roycemore. City Has No Liability for Repayment of the Bonds. The City’s lack of liability is established by contract. This lack of liability is confirmed and set forth in the following locations in the draft financing documentation: • The notice of Public Hearing, published in the Evanston Review on or before June 23, 2011, second paragraph. • Ordinance 60-O-11, commonly known as “the Bond Ordinance.” AN ORDINANCE APPROVING AND AUTHORIZING THE ISSUANCE AND SALE OF A NOT TO EXCEED $16,000,000 AGGREGATE PRINCIPAL AMOUNT OF EDUCATIONAL FACILITY REVENUE BONDS, SERIES 2011 (ROYCEMORE SCHOOL PROJECT) OF THE CITY OF EVANSTON; THE EXECUTION OF A LOAN AGREEMENT AND OTHER DOCUMENTS RELATED THERETO; AUTHORIZING THE SALE OF SAID BONDS TO THE PURCHASER THEREOF; AND RELATED MATTERS THERETO. Section 2, 4th and 5th paragraphs. • Form of Bond. Third paragraph, in all caps and bold. Paragraphs 8 and 9 and third from last paragraph. • Loan Agreement, between the City and Roycemore dated as of July 1, 2011. Sections 10.6 and 13.8. • Investor Letter, to be executed by the Bond Purchaser at the delivery of the Bonds and addressed to the City. Paragraph 6. • Bond Counsel Opinion from Katten Muchin Rosenman, LLP. Paragraph 4. Following is an example of the limitation of liability language from the Bond Ordinance: “The Bonds are issued in the exercise of the City’s powers as a home rule unit of government under the provisions of Article VII, Section 6(a) of the 1970 Constitution of the State of Illinois and this Ordinance and do not and shall never constitute an indebtedness or obligation of the City, the State or any political subdivision thereof Page 205 of 394 -3- within the purview of any constitutional limitation or statutory provision, or a charge against the credit or general taxing powers, if any, of the State, the City, or any other political subdivision thereof. The Bonds are special, limited obligations of the City, payable solely out of the revenues and income of the City derived pursuant to the Loan Agreement. No owner of the Bonds shall have the right to compel any exercise of the taxing power of the City, the State or any other political subdivision thereof to pay the Bonds or the interest or premium, if any, thereon. No recourse shall be had for the payment of the principal of, premium, if any, or the interest on the Bonds or for any claim based thereon or upon any obligation, covenant or agreement in the Loan Agreement against any past, present or future member, officer, alderman, agent, employee or official of the City. No covenant, stipulation, promise, agreement or obligation contained in the Bonds, the Loan Agreement or any other document executed in connection therewith shall be deemed to be the covenant, stipulation, promise, agreement or obligation of any present or future official, officer, alderman, agent or employee of the City in his or her individual capacity and neither any official of the City nor any officers executing the Bonds shall be liable personally on the Bonds or be subject to any personal liability or accountability by reason of the issuance of the Bonds.” Indemnification of City by Roycemore. Section 9.5 of the Loan Agreement sets forth over three (3) pages of provisions detailing how Roycemore indemnifies the City, its members, officers, directors, employees, agents, successors and assigns from any and all liabilities, losses, damages, taxes, penalties, costs and expenses (including attorneys’ fees and expenses of the City), causes of action, suits, proceedings, claims, demands, tax reviews, investigations and judgments of any kind. This indemnity runs both to claims, etc. made with respect to the Bonds and/or the financed project. Lastly, Section 9.5 also provides that the City retains the right to enforce any applicable Federal or State law relative to same. Proposed Timetable for Bond Issuance June 27, 2011: • First reading of the Bond Ordinance July 11, 2011: • Public Hearing by the City of Evanston with respect to the Bonds • City Council Approval of Ordinance • Execution of Bond financing documents to be held in escrow July 18, 2011 • Pre-closing of Bond financing July 19, 2011 • Issuance of Bonds • Payment for Bonds by bond purchaser • Loan of Bond proceeds to Roycemore • Roycemore grants a mortgage lien on the land and school facility to the Bond Trustee to secure its repayment obligations under the Loan Agreement and with respect to the Bonds Page 206 of 394 -4- A more detailed schedule is attached. Conditions precedent to issuance of Bonds and purchase thereof by the Purchaser. The Placement Agreement and Section 206 of the Bond Indenture include a variety of conditions that must be met before Oppenheimer & Co., Inc., will place the Bonds with one of the Nuveen funds. They include receipt of a mortgage on the property and a lender’s title insurance policy insuring that Roycemore owns the land and showing a first priority mortgage lien for the benefit of the Bond Trustee. If you have any questions or need any further information, do not hesitate to contact myself or my partner, Maribel Mata Benedict at the above address. My phone number and email address are on the first page of this letter. Maribel’s are: 312-902-5344; maribel.matabenedict@kattenlaw.com. Sincerely, Janet Goelz Hoffman JGH/kl 60889285 cc: Maribel Mata Benedict, Katten Muchin Rosenman LLP Joseph Becker, Roycemore School Steve Friedman, Esq. Page 207 of 394 For City Council meeting of June 13, 2011 Item A10 Ordinance 42-O-11: Decreasing Class H Liquor Licenses Evanston 1st Liquors For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, City Attorney Wendy McCambridge, Administrative Adjudication Manager Subject: Ordinance 42-O-11, Decreasing the Number of Class H Liquor Licenses due to a change in ownership of Evanston 1st Liquors Date: May 12, 2011 Recommended Action: The Local Liquor Commissioner recommends adoption of Ordinance 42-O-11. Funding Source: N/A Summary: Amends Section 3-5-6-(H) of the City Code to decrease the number of Class H liquor licenses from 2 to 1 due to a change in ownership of Evanston 1st Liquors, 1019 Davis Street. Legislative History: On May 11, 2011, the Liquor Control Review Board met and voted to recommend a decrease in the number of Class H liquor licenses. Attachments: Ordinance 42-O-11 Minutes of May 11, 2011 meeting of the Liquor Control Review Board Memorandum Page 208 of 394 5/12/2011 42-O-11 AN ORDINANCE Amending City Code Section 3-5-6-(H) to Decrease the Number of Class H Liquor Licenses from Two to One Due to a Change in Ownership of “Evanston 1st Liquors”, 1019 Davis Street NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 3-5-6-(H) of the Evanston City Code of 1979, as amended, is hereby further amended by decreasing the number of Class H liquor licenses from two (2) to one (1), to read as follows: (H): CLASS H licenses, which shall authorize in the retail package store area the retail sale in package stores of alcoholic liquor in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. The applicant for a class H license shall pay a first year license fee of twenty-five thousand dollars ($25,000.00). Thereafter, the annual fee for a class H license shall be four thousand one hundred dollars ($4,100.00). Each class H license shall be subject to the following conditions: 1. It shall be unlawful for a class H licensee to sell a single container of beer unless the volume of the container is equal to or greater than forty (40) fluid ounces or 1.18 liters. 2. It shall be unlawful for a class H licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liter. 3. It shall be unlawful for a class H licensee to sell a single container of alcoholic liquor, except beer and wine which are regulated by Subsections (H)1. and (H)2. of this Section, unless the container is greater than sixteen (16) fluid ounces or 0.473 liter. 4. The sale of alcoholic liquor at retail pursuant to the class H license may begin after eight o'clock (8:00) a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of twelve o'clock (12:00) midnight on any day. Page 209 of 394 42-O-11 ~2~ The total number of class H licenses in force at any one (1) time shall not exceed two (2) one (1). SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: _________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, City Attorney Page 210 of 394 Page 211 of 394 Page 212 of 394 For City Council meeting of June 27, 2011 Item A11 Ordinance 43-O-11: Increasing Class H Liquor Licenses for Evanston 1st Liquors For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, City Attorney Wendy McCambridge, Administrative Adjudication Manager Subject: Ordinance 43-O-11, Increasing the Number of Class H Liquor Licenses to permit issuance to Evanston 1st Liquors Date: June 16, 2011 Recommended Action: The Local Liquor Commissioner recommends adoption of Ordinance 43-O-11. Summary: Amends Section 3-5-6-(H) of the City Code to increase the number of Class H liquor licenses from 1 to 2 to permit issuance to Vishna Evanston Liquor, Inc., new owner of “Evanston 1st Liquors,” 1019 Davis Street. Vishna Evanston Liquor, Inc. paid the annual application fee and provided proof of Surety Bond and Liquor Liability Insurance. No criminal convictions appeared in the fingerprint results for site manager Pierre Largent, who completed BASSET Training. The fingerprint results for operator Amit Amin revealed a misdemeanor DUI arrest in 2005. The Liquor Commissioner convened a meeting on June 9, 2011, wherein the Liquor Board interrogated Mr. Amin about said arrest. Mr. Amin successfully completed 18 months of supervision and 32 hours of alcohol safety classes to clear his driving record. After hearing said explanation, the Liquor Commissioner found it acceptable. Legislative History: On May 11 and June 9, 2011, the Liquor Control Review Board met and voted to recommend an increase in the number of Class H liquor licenses. Attachments: Ordinance 43-O-11 Minutes of the May 11 and June 9, 2011 Liquor Control Review Board meeting Memorandum Page 213 of 394 5/12/2011 43-O-11 AN ORDINANCE Amending City Code Section 3-5-6-(H) to Increase the Number of Class H Liquor Licenses from One to Two (Vishna Evanston Liquor, Inc., d/b/a “Evanston 1st Liquors”, 1019 Davis Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 3-5-6-(H) of the Evanston City Code of 1979, as amended, is hereby further amended by increasing the number of Class H liquor licenses from one (1) to two (2), to read as follows: (H): CLASS H licenses, which shall authorize in the retail package store area the retail sale in package stores of alcoholic liquor in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. The applicant for a class H license shall pay a first year license fee of twenty-five thousand dollars ($25,000.00). Thereafter, the annual fee for a class H license shall be four thousand one hundred dollars ($4,100.00). Each class H license shall be subject to the following conditions: 1. It shall be unlawful for a class H licensee to sell a single container of beer unless the volume of the container is equal to or greater than forty (40) fluid ounces or 1.18 liters. 2. It shall be unlawful for a class H licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liter. 3. It shall be unlawful for a class H licensee to sell a single container of alcoholic liquor, except beer and wine which are regulated by Subsections (H)1. and (H)2. of this Section, unless the container is greater than sixteen (16) fluid ounces or 0.473 liter. 4. The sale of alcoholic liquor at retail pursuant to the class H license may begin after eight o'clock (8:00) a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of twelve o'clock (12:00) midnight on any day. Page 214 of 394 43-O-11 ~2~ The total number of class H licenses in force at any one (1) time shall not exceed one (1) two (2). SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: _________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, City Attorney Page 215 of 394 Page 216 of 394 Page 217 of 394 Page 218 of 394 Page 219 of 394 Page 220 of 394 Page 221 of 394 Page 222 of 394 Page 223 of 394 Page 224 of 394 Page 225 of 394 Page 226 of 394 Page 227 of 394 Page 228 of 394 Page 229 of 394 Page 230 of 394 Page 231 of 394 Page 232 of 394 Page 233 of 394 Page 234 of 394 Page 235 of 394 Page 236 of 394 Page 237 of 394 Page 238 of 394 For City Council meeting of June 27, 2011 Item A12 Ordinance 44-O-11: Decreasing Class D Liquor Licenses for Royin Sushi Bar For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, City Attorney Wendy McCambridge, Administrative Adjudication Manager Subject: Ordinance 44-O-11, Decreasing the Number of Class D Liquor Licenses due to a change in ownership of Royin Sushi Bar Date: June 16, 2011 Recommended Action: The Local Liquor Commissioner recommends adoption of Ordinance 44-O-11. Funding Source: N/A Summary: Amends Section 3-5-6-(D) of the City Code to decrease the number of Class D liquor licenses from 24 to 23 due to a change in ownership of Royin Sushi Bar, 1930 Central Street. Legislative History: On May 11, 2011, the Liquor Control Review Board met and voted to recommend a decrease in the number of Class D liquor licenses. Attachments: Ordinance 44-O-11 See Agenda Item A10 for Minutes of the May 11, 2011 meeting of the Liquor Control Review Board Memorandum Page 239 of 394 5/12/2011 44-O-11 AN ORDINANCE Amending City Code Section 3-5-6-(D) to Decrease the Number of Class D Liquor Licenses from Twenty-Four to Twenty-Three Due to a Change in Ownership of Royin Sushi Bar, 1930 Central Street NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 3-5-6-(D) of the Evanston City Code of 1979, as amended, is hereby further amended by decreasing the number of Class D liquor licenses from twenty-four (24) to twenty-three (23), to read as follows: (D) CLASS D licenses, which shall duplicate class C licenses in all regards except that beer and/or wine only shall be served. It shall be unlawful for any person licensed hereunder to sell “alcoholic liquor” at a “bar,” as defined in Section 3-5-1 of this Chapter, except to persons attending a reception or party not open to the public. The applicants for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $1,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be $1,890.00. No more than twenty-four (24) twenty-three (23) such licenses shall be in force at any one time. SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 240 of 394 44-O-11 ~2~ Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: _________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, City Attorney Page 241 of 394 For City Council meeting of June 27, 2011 Item A13 Ordinance 45-O-11: Increasing Class D Liquor Licenses for Royin Sushi Bar For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, City Attorney Wendy McCambridge, Administrative Adjudication Manager Subject: Ordinance 45-O-11, Increasing the Number of Class D Liquor Licenses to permit issuance to Royin Sushi Bar Date: June 16, 2011 Recommended Action: The Local Liquor Commissioner recommends adoption of Ordinance 45-O-11. Funding Source: N/A Summary: Amends Section 3-5-6-(D) of the City Code to increase the number of Class D liquor licenses from 23 to 24 to permit issuance to Red Maki, Inc., new owner of Royin Sushi Bar, 1930 Central Street. Red Maki, Inc.has paid the annual Class D liquor license application fee and provided proof of Surety Bond and Liquor Liability Insurance. Fingerprint results for owner Punpid Khomhomrune and site manager Sirirachada Rogalski revealed no criminal records. Site manager Rogalski also successfully completed BASSET Training. Legislative History: On May 11, 2011, the Liquor Control Review Board met and voted to recommend an increase in the number of Class D liquor licenses. Attachments: Ordinance 45-O-11 Class D liquor license application See Agenda Item A10 for Minutes of the May 11, 2011 meeting of the Liquor Control Review Board Memorandum Page 242 of 394 5/12/2011 45-O-11 AN ORDINANCE Amending City Code Section 3-5-6-(D) to Increase the Number of Class D Liquor Licenses from Twenty-Three to Twenty-Four (Red Maki, Inc., d/b/a “Royin Sushi Bar”, 1930 Central Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 3-5-6-(D) of the Evanston City Code of 1979, as amended, is hereby further amended by increasing the number of Class D liquor licenses from twenty-three (23) to twenty-four (24), to read as follows: (D) CLASS D licenses, which shall duplicate class C licenses in all regards except that beer and/or wine only shall be served. It shall be unlawful for any person licensed hereunder to sell “alcoholic liquor” at a “bar,” as defined in Section 3-5-1 of this Chapter, except to persons attending a reception or party not open to the public. The applicants for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $1,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be $1,890.00. No more than twenty-three (23) twenty-four (24) such licenses shall be in force at any one time. SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 243 of 394 45-O-11 ~2~ Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: _________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, City Attorney Page 244 of 394 Page 245 of 394 Page 246 of 394 Page 247 of 394 Page 248 of 394 Page 249 of 394 Page 250 of 394 Page 251 of 394 Page 252 of 394 Page 253 of 394 Page 254 of 394 Page 255 of 394 Page 256 of 394 Page 257 of 394 Page 258 of 394 Page 259 of 394 Page 260 of 394 Page 261 of 394 Page 262 of 394 Page 263 of 394 Page 264 of 394 Page 265 of 394 Page 266 of 394 Page 267 of 394 Page 268 of 394 Page 269 of 394 Page 270 of 394 Page 271 of 394 Page 272 of 394 Page 273 of 394 For Administration & Public Works meeting of June 27, 2011 Item APW1 Installing Bike Racks and Shelters Pilot Program For Discussion To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Paul Schneider. P.E., City Engineer Rajeev Dahal, Senior Traffic Engineer Subject: Discussion Installing Bike Racks and Shelters–Pilot Program on Clark Street at Sherman Avenue and Stewart at Central Street Date: June 17, 2011 Recommended Action: Staff recommends the concept approval of extending the sidewalk and removing one parking meter space on the north side of Clark Street east of Sherman Avenue to install eight bike racks and a bike shelter and removal of part of the parkway to install eight bike racks and a bike shelter on Stewart at Central Street. With approval of the shelter type, approval of the project will be brought to a future City Council as part of the Clark Street Sidewalk Improvement Project and the Parking Lot 4 Improvement Project. Funding Source: Funding for the bike racks, shelter and the sidewalk extension at Clark will be from the Downtown Brick Replacement Program, Capital Improvements Fund 416006.65515, which has a balance of $250,000 and funding for the bike racks, shelter and concrete pad will be from the Parking Lot 4 Improvement Project, Parking Fund 505.415891 which has a balance of $540,000. Summary: One of the goals of the City’s strategic plan is to promote energy efficient and non- automotive transportation systems, including the implementation of the bike plan. The Citywide bicycle plan, bike lanes and signs, was implemented in 2007. In the past few years, bike racks to accommodate 112 bicycles were installed in the downtown area. In the recently completed streetscape projects, 12 new racks to accommodate 24 bikes were installed in front of the Main Library (these replaced the existing old style racks) and 9 new racks to accommodate 18 bikes were installed on Maple Avenue. The lost revenue from the removal of one parking meter space on Clark Street is estimated to be Memorandum Page 274 of 394 $2,300 annually. The installation of the bike racks adjacent to Parking Lot 4 will result in the removal of park of the parkway adjacent to Stewart. It is difficult to install bike racks on sidewalks due to the limited available width and the need to maintain pedestrian access. Therefore, the alternate approach is to extend the sidewalks as described above, install bike corrals in the parking spaces and review other cities creative solutions to bike parking. Staff will be working with Downtown Evanston and members of the Environment Board to develop some ideas on how to get bikers to utilize the existing bike racks, how to make bike parking more convenient and how to increase the availability of bike racks in the downtown area if needed. The ideas will be presented to the Transportation and Parking Committee in July or August. Once direction is received from the Committee staff will use a similar approach to evaluate the other business districts. Page 275 of 394 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, June 27, 2011 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston City Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF June 13, 2011 III. ITEMS FOR CONSIDERATION (P1) Ordinance 48-O-11, Provisionally Adopting, Enacting and Re-enacting Titles 4 and 5 of the Evanston City Code Staff submits for review and consideration adoption of Ordinance 48-O-11 provisionally amending the following Titles to the Evanston City Code: Title 4, Building Regulations; Title 5, Housing Regulations. Please note: Due to length, proposed Ordinance 48-O-11 with blackline revisions to Titles 4 and 5 will be posted to the City Council Agenda & Minutes Webpage with the Council agenda packet as a separate document. For Introduction IV. ITEMS FOR DISCUSSION (PD1) Discussion of Public Art in Business Districts V. COMMUNICATIONS VI. ADJOURNMENT Page 276 of 394 Planning & Development Committee Meeting Minutes of June 13, 2011 City Council Chambers – 7:15 p.m. Lorraine H. Morton Civic Center ALDERMEN PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne STAFF PRESENT: D. Argumedo, G. Farrar, S. Griffin, D. Marino, B. Newman, C. Ruiz PRESIDING OFFICIAL: Ald. Wilson I. DECLARATION OF QUORUM A quorum being present, Chair Wilson called the meeting to order at 7:22 p.m. II. APPROVAL OF THE MAY 23, 2011 MEETING MINUTES Ald. Wynne moved approval, seconded by Ald. Fiske. The minutes of the May 23, 2011 meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION Chair Wilson called the public who wished to speak to the podium: Ms. Betty Ester of 2031 Church Street, Evanston, regarding Item PD1, a discussion of permits for minor home occupations, requested the subject be discussed publicly before action is taken. She noted that there are several different types of home occupations, and there should be an open meeting at which the specific types of businesses to be addressed are defined. Ald. Rainey assured Ms. Ester that this item is only in the discussion stage. Chair Wilson added that the discussion would be referred to the Plan Commission for a discussion, at which the public would be invited to share their comments. Ms. Joyce Childress of 1813 Leland, Evanston, commented that home based businesses are a good thing but she said there are also some in her neighborhood that have caused problems such as the one she believes is an income tax service that has 3-5 additional cars parked on her block from January 1st through June 1st every year. She explained that her block has alternate side parking and it is especially difficult to find parking during snow plow season. Also, she shovels her spot and her walk and the customers park where she has shoveled. She also said the car wash business owners not only block the alley, but ask residents not to use the alley when they are conducting their business. (P1) Consideration of a Request for a Two Year Time Extension for an Approved Planned Development for 318-20 Dempster that Expires on June 30, 2011 DRAFT – NOT APPROVED Page 277 of 394 Planning & Development Committee Meeting Minutes of 6-13-11 Page 2 of 4 Staff recommends approval of the two year extension request. The project involves the renovation of the former livery stable behind the existing landmark double house located on the property. The planned development was adopted on March 24, 2008. For Action Ald. Rainey moved approval, seconded by Ald. Wynne. Attorney Steve Engleman of Engleman and Smith was present to answer questions. The Committee voted unanimously 5-0 to recommend approval of the two year extension. (P2) Consideration of a Requested Time Extension of Planned Development Approved by Ordinance 93-O-03 for Property at 1710 Orrington Avenue and 1717- 1725 Sherman Avenue Staff recommends the approval of a two year extension to the approved site development allowances granted in the planned development for the Orrington Hotel (1710 Orrington Ave.) and the Orrington garage (1717-25 Sherman Ave.). The applicant has requested a five year extension. The previous extension, approved on March 24, 2008, expires on October 11, 2011. The remaining scope of work for the project is the construction of thirty residential units in three floors above the existing parking garage at 1717-25 Sherman, owned and used by the Hotel. For Action Ald. Fiske moved approval, seconded by Ald. Rainey. Attorney Gregg Graines of DLA Piper was present to answer questions. Ald. Rainey expressed concern that the developer requested a 5 year extension and that staff was only recommending a two year extension. She suggested granting a 3 year extension. Ald. Holmes noted that they had already been granted extensions and asked for clarification. Mr. Graines explained that it is a multi-phase project and the second extension for 3 years was requested in 2008. Ald. Rainey emphasized that the City embraces the developer’s project and their business and should express support for it. Ald. Rainey moved to grant the project a three year extension, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to recommend approval of a three year extension. (P3) Consideration of a Request for a Two Year Extension of a Special Use for the Establishment of a Dormitory Located at 1620 Central Street (National Louis University PACE Program Dormitory Staff recommends approval of the requested two year extension. The project and special use are consistent with the Comprehensive Plan and the Central Street Zoning Overlay. The adopted special use expires on July 11, 2011. For Action Page 278 of 394 Planning & Development Committee Meeting Minutes of 6-13-11 Page 3 of 4 Ald. Wynne moved approval, seconded by Ald. Holmes. Attorney John Lawler was present to answer questions. The Committee voted unanimously 5-0 to recommend approval of the 2 year extension. (P4) Ordinance 55-0-11 Amending Subsection 2-9-8-C of the City Code to Require Mailed Notice of Certain Meetings of the Preservation Commission This proposed Ordinance requires notice to neighbors within 250 feet of certain applications for Certificates of Appropriateness. Staff recommends introduction. For Introduction Ald. Wynne moved approval, seconded by Ald. Fiske. Ald. Wynne explained that she requested the amendment because there had been an addition to a home that was within zoning regulations and notice to neighbors was not required. The city had strongly suggested, as they do, for the owner to notify the neighbors. The addition had a significant impact one of the neighbors. Ald. Wynne said she feels the need to require notice so that in a case such as this the community would have been aware of the impact and not have been surprised and could have perhaps expressed their feelings about it. Ald. Rainey suggested that with the City’s staff stretched as tightly as it is currently, it should be the responsibility of the property owner to notice the neighbors and prove to the City that they have done so. She believes the actual cost including labor to the City is more than the fee of $25-$40 and suggested raising the fee. Chair Wilson agreed that the current fee does not cover the labor. Steve Griffin, Director of the Community & Economic Development Department agreed to find out the actual cost of doing the mailing/notice and will report back to the Committee. He said even when the owner is responsible for the notice the City usually has to spend time checking up because someone says they did not receive notice. The Committee discussed the process and the cost. The Committee voted unanimously 5-0 to introduce the amendment to City Council. IV. ITEMS FOR DISCUSSION (PD1) Discussion of Draft Ordinance Amending Various Portions of the Zoning Ordinance to Require Permits for Minor Home Occupations Ald. Holmes noted that this is the second time the issue of home occupations has been brought to the Committee and that it is a major problem in her ward. She said aside from the businesses mentioned by Ms. Childress earlier, she has seen other businesses such as rug cleaning services in garages that interfere with traffic, make noise, and cause people to complain to the police, which taxes the Police Department. She said it is simply good Page 279 of 394 Planning & Development Committee Meeting Minutes of 6-13-11 Page 4 of 4 stewardship for the City to know what businesses exist within. She is not concerned about a fee as much as a registry. She asked the Committee for their support. Ald. Fiske thanked Ald. Holmes for making her aware of these types of problems and pointed out that there are many people with other types of home businesses who are trying to survive in this economy, which often expand and become successful Evanston businesses. She asked whether car washes out of garages were legal. Dennis Marino, Manager of the Planning & Zoning Division cited the regulations that had been included in the meeting packet materials listing the prohibited home based occupations which include businesses which operate out of garages. Ald. Rainey noted that there are businesses on Howard Street that are operating and have not obtained business licenses, adding that the City does not have sufficient staff to enforce the business license laws and she believes this is the root of the problem. Ald. Holmes suggested a fee for a business license to cover the cost of a staff person to do the job of enforcement. Ald Rainey agreed adding that it could be beneficial to the businesses to be registered with the City. Chair Wilson agreed that the City does not have the resources to enforce the home occupation ordinance or a registration ordinance, adding that he does not believe that businesses operating illegally will register. The Committee discussed whether there are ways of framing the law that would make it sound positive rather than negative, to whom the law would be addressed, and for what reasons. Ald. Rainey suggested a meeting of the Chamber of Commerce’s division of home based businesses and the Economic Development Committee rather than the Plan Commission, to discuss the issue and perhaps develop some ground rules to prevent problems. Ald. Rainey requested a report from City staff on the problems reported to the City related to home businesses. The Committee voted unanimously 5-0 to return to the discussion at the July 11th meeting. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 7:59 p.m. Respectfully submitted, Bobbie Newman Page 280 of 394 For City Council meeting of June 27, 2011 Item P1 Ordinance 48-O-11: Amending Evanston City Code Titles 4 and 5 For Introduction To: Honorable Mayor and Members of the City Council Planning & Development Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 48-O-11, Provisionally Adopting, Enacting and Re-enacting Titles 4 and 5 of the Evanston City Code Date: June 17, 2011 Recommended Action: Staff submits for review and consideration adoption of Ordinance 48-O-11 provisionally amending the following Titles to the Evanston City Code: Title 4, Building Regulations; Title 5, Housing Regulations The appropriate motion to adopt this Ordinance is: “I move to adopt Ordinance 48-O-11, the provisional ordinance related to amendments to Titles 4 and 5 of the Evanston City Code”. Funding Source: n/a Summary: Introduction The current City Code was last codified in 1979, and in our work on this project we learned that the 1979 codification was primarily technical in nature. Thus, the Code has been amended and revised on a piecemeal basis for as long as we can tell, going all the way back to 1957. Recognizing the need for a modern revision became readily apparent in 2009. To this end, the Law Department worked with all City departments to perform a detailed evaluation and review. While the proposed revisions are broad and comprehensive, certain sections of the Code, such as Title 6 – Zoning, and Liquor Licensing, fall outside of the parameters of the proposed revisions, as those revisions will be heavily substantive or require separate hearings. The Code revision process and Council review of same is scheduled to occur in phases up to the September 26, 2011 Council meeting. At the completion of the review stage, a subsequent ordinance adopting and re-codifying the entire Code will be presented. Upon approval, our codifier will codify and reproduce the “Evanston City Code, 2011” Memorandum Page 281 of 394 General Changes Modernizing the Code included removing gender bias by using both masculine and feminine terms. Repetitious and sometimes contradictory language was simplified by rewording and eliminating duplicative provisions. Other stylistic and wording changes were made to clarify text. Many amendments reflect changes in the names of departments and position titles. Lastly, re-numbering certain Chapters and Sections was necessary where we removed references to previously deleted/repealed Code provisions. These non-substantive changes are obvious and will not be summarized in further detail in this report. Summary of Proposed Substantive Changes Substantive changes are identified by page number for ease of reference. Title 4 Chapter 2, which adopts and amends the International Building Code, was amended at the direction of the Building Division and Fire Department to move all fire protection provisions to Title 4, Chapter 5/4, which adopts and amends the International Fire Prevention Code, to clarify their jurisdictional boundaries. Chapters 3, 4, and 18 were vacant and reserved. This update deletes them entirely and re-numbers the subsequent Chapters. Chapter 5 (now re-numbered 4) was amended in conjunction with Title 4, Chapter 2, as described above. The Fire Department also clarified certain provisions regarding exit signs and sprinklers, including the required number, location, and pressure of water main connections. Outdated schedules in the sprinkler section were removed. The Fire Department also requested additional requirements regarding emergency radio signal strength boosting, set forth in the new Section 5 of the Chapter (pp.27-29), to allow for clear emergency communication throughout the City. Chapter 8 is deleted in its entirety to abolish the Electrical Commission, which has not met since 2005. The City’s Electrical Inspector indicated that the Commission’s primary function used to be licensing of local electrical workers, which the City has not done since at least 1998. Chapter 10/8 was amended to outlaw the use of coal as fuel and the burning of refuse. Chapters 12/10 was amended to remove amortization as the means for compensating owners of removed commercial signs, as the Illinois Appellate Court ruled that the practice violates the Eminent Domain Act (pp.82-83). Chapter 15/12 was amended to clarify that the optional procedure for placarding or publishing notice of a building found, by a judge or hearing officer, to suffer from multiple violations of the Building and/or Property Maintenance Code (Section 4, pp.103-105), is separate and distinct from the requirement to placard the building as part of the legal notice served on the owner of a property that is alleged to be a “dangerous building” as defined in Chapter 15/12 (Section 5, p.105). Moreover, Section 7 (p.106) was amended to allow the City to recover costs it incurs when displacing residents of dangerous buildings. Page 282 of 394 Chapter 20/16 was amended to incorporate new statutory language relating to so-called “super liens” that may be placed on some vacant properties under certain conditions. If the City performs remedial work to clean, clear, secure, and/or enclose “abandoned properties”, it may file a traditional lien for its costs, or a super lien that takes precedence over any other encumbrance except a tax lien. This option cannot be used frequently because to qualify an “abandoned property,” the City must be able to fully document that it has tried to contact the owner(s) and been wholly unsuccessful, and the only way to collect on a super lien is at a foreclosure sale – if the foreclosure sale is averted, the City cannot collect. However, the changes to Sections 3 (p.162), 10 (p.169), and 14 (pp.172) provide us with this additional tool. Title 5 Chapter 1, which adopts and amends the International Property Maintenance Code, was amended to increase the fines for violations (p.4) because inspectors and property owners alike stated that the current fine structure is insufficient to bring about compliance. Section 3, part 302.3 (p.9) clarifies that the IPMC applies to ice and snow on private property (ice and snow on sidewalks is regulated in Title 7, Public Ways). Section 3, part 302.4 (p.10) was amended to remove the need for published notice before the City cuts weeds and grass. Section 3, parts 304.7 (roofs, gutters, and sump pumps, p.12), 305.4 (stairs, p.14), 403 (cooking facilities, p.17), 404 (overcrowding, food storage p.17), 505 (water supply, p.18), 602 (heat, pp.18-19), 603.1.1 (air conditioning, p.19), 802.1.1 (intercoms, p.22), were all amended at the request of the C&ED Department in order to provide enforcement procedures that do not exist in the model code and/or amend the model code to respond to enforcement difficulties. Chapter 2 increases the fines for violations relating to lodging establishments, also called rooming houses, adds a late fee penalty, and simplifies the license revocation appeal process to make it more uniform with other such revocation hearings (pp.27-28). Chapter 5, the Fair Housing Ordinance (pp.65-80), is amended to conform to Ordinance 47-O-10, which amended the scope of authority of the Human Relations Commission. The Rules Committee recommended approval of 47-O-10 and the Council adopted it in January of 2011. Alternatives: n/a ------------------------------------------------------------------------------------- Attachment: Ordinance 48-O-11 Attached separately: Blackline copies of Titles 4 and 5, which are available at: http://www.cityofevanston.org/government/agendas-minutes/agendas-minutes---city-council/index.php Page 283 of 394 6/1/2011 48484848----OOOO----11111111 AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE Provisionally Adopting, Enacting, and Re-enacting New and Amended Code Provisions to Titles 4 and 5 of the City of Evanston Code of Ordinances; Providing for the Repeal of Certain Ordinances Not Included Therein; Providing for the Manner of Amending Such Title; and Providing When Such Title and this Ordinance Become Effective WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a home rule unit of government under the Illinois Constitution of 1970; and WHEREAS, the City adopted an Evanston City Code in 1979 for the purpose of carrying into effect and discharging all powers and duties conferred by law upon the City and its officers, employees, and residents; and to promote the public health, safety, and welfare of its residents; and WHEREAS, the City Council finds and determines that the current City Code needs to be significantly amended and updated to satisfy its purpose; and WHEREAS, the City Council finds and determines that the purpose of the City Code will be accomplished by provisionally adopting these 2011 amendments and revisions; and WHEREAS, these provisional approvals and enactments are intended to be subject to a final City Council review and approval, and the City Council will adopt a revision and codification of the entire City Code (excepting Title 6), later this year. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 284 of 394 48-O-11 ~2~ SECTION 1: That Title 4 and 5 of the Evanston City Code of 1979, as amended, are hereby provisionally amended as set forth, respectively, in Exhibit A, “Title 4 Amendments and Revisions”, and Exhibit B, “Title 5 Amendments and Revisions”, attached hereto and incorporated herein by reference. SECTION 2: All ordinances of a general and permanent nature enacted on or before the date of this provisional adoption continue in full force and effect and are not repealed or affected by this Council action. SECTION 3: Additions or amendments to the Code when passed in such form as to indicate the intent of the City Council to make the same a part of the Code shall be deemed to be incorporated in the Code, so that reference to the Code includes the additions and amendments. SECTION 4: Section 2 hereof shall not be construed to revive any ordinance or part thereof that has been adopted or repealed by a subsequent ordinance. SECTION 5: This Ordinance shall not become effective. It is a provisional policy expression which is expressly subject to and conditioned upon final review and recommendation by the City Council. Upon such final review and recommendation by the City Council, the amendments and revisions in Section 1 hereof shall be adopted via a subsequent and separate ordinance “Adopting the Evanston City Code, 2011.” Page 285 of 394 48-O-11 ~3~ Introduced:_________________, 2011 Provisionally Adopted:___________________, 2011 Approved: _________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel Page 286 of 394 48-O-11 ~4~ EXHIBIT A Title 4 Amendments and Revisions Page 287 of 394 48-O-11 ~5~ EXHIBIT B Title 5 Amendments and Revisions Page 288 of 394 For City Council meeting of June 27, 2011 Item P2 Ordinance 55-O-11: Requiring Mailed Notice of Certain Meetings of the Preservation Commission For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Carlos D. Ruiz, Senior Planner/Preservation Coordinator Subject: Actual Costs Associated with the Administration of Ordinance 55-O-11 Amending Subsection 2-9-8 (C) of the City Code to Require Mailed Notice of Certain Meetings of the Preservation Commission Date: June 16, 2011 Recommended Action Staff recommends the adoption of Ordinance 55-O-11 Amending Subsection 2-9-8 (C) of the City Code to Require Mailed Notice of Certain Meetings of the Preservation Commission. This memorandum includes estimates of staff costs for the proposed required notice. The current proposed ordinance includes a fee to recover the cost of postage. This ordinance was introduced at the June 13, 2011 City Council meeting. Summary On June 13, 2011 the Planning and Development Committee of the City Council asked City staff to determine the actual costs for the administration of Ordinance 55-O-11. City staff analyzed the data for the past 18 months of projects seeking a Certificate of Appropriateness (COA) from the Preservation Commission for additions and construction projects. Staff used three factors: 1. The number of properties within 250 feet 2. Staff time required to prepare and mail the notices 3. The cost of first class mailing (x) the number of addresses Based on the number of addresses within 250 feet of a subject property seeking a COA, and the time needed to prepare and send the notices and postage cost, staff has determined that the cost would be as follows: Memorandum Page 289 of 394 Page 2 of 2 Number of Addresses within 250 feet Postage $ Number of staff hours Average Cost includes $40 per hour Fee Necessary to recover staff and postage costs 1-25 .44c – 11.00 1 $ 49.41 $50 26-50 11.44 – 22.00 1.5 $ 74.80 $75 51-75 22.44 – 33.00 2 $ 106.73 $110 76-100 33.44 – 44.00 2.5 $ 135.20 $135 Currently the City charges fees of $25 for minor work (e.g. fences), $50 for additions and $100 for construction of new primary structures depending on the scale of the project applying for a COA. The proposed fee structure is in addition to the fee for a COA. The proposed fees for notices will cover incidental cost such as cost of envelopes, use of copy machines and mailing labels. If the fee structure were to cover actual costs, then the recommended fee in the last column, per number of addresses would be required. For example mailing to 50 addresses would be $75. Attachments Ordinance 55-O-11 Transmittal memo from June 13, 2011 Council meeting Page 290 of 394 5/31/2011 55555555----OOOO----11111111 AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE Amending Amending Amending Amending Subsection 2Subsection 2Subsection 2Subsection 2----9999----8888----(C)(C)(C)(C) of the City Codeof the City Codeof the City Codeof the City Code to Require Mailed Notice of Certain Meetingsto Require Mailed Notice of Certain Meetingsto Require Mailed Notice of Certain Meetingsto Require Mailed Notice of Certain Meetings of the Preservation Commissionof the Preservation Commissionof the Preservation Commissionof the Preservation Commission NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Subsection 2-9-8-(C) of the Evanston City Code of 1979, as amended (“City Code”), is hereby further amended to read as follows: (C) Review by Commission: 1. The Commission shall review the application and vote to issue or deny the application within forty-five (45) days following receipt of the application. The time to consider the application may be extended with the consent of the applicant. The Secretary of the Commission shall notify, by regular mail, the applicant and the owner of record of the time and place of any Commission meeting to consider the application at least five (5) business days prior to the meeting. The applicant or his/her authorized representative shall be allowed to appear and present testimony in regard to the application. 2. The Secretary or his/her designee shall also notify, by regular mail, certain affected neighbors of those meetings wherein the Commission shall review applications for Certificates of Appropriateness for any of the following activities: additions to existing structures; construction of new primary structures; relocation of existing primary structures and/or secondary structures; demolition of significant and/or contributing primary structures. Such notice shall be sent to all owners, whose addresses appear on a current tax assessment list provided by the applicant, of real property located within a radius of two hundred fifty feet (250') of the subject property. Said distance shall include open space, roads, streets, alleys and other rights-of-way. Such notice shall be sent at least five (5) business days prior to the meeting. The applicant shall pay the City a fee, equivalent to the then-current first class postage rate as determined by the U.S. Postal Service, for each such notice sent. The failure of delivery of such notice shall not invalidate any such hearing. Page 291 of 394 55-O-11 ~2~ SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: That if any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 4: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, City Attorney Page 292 of 394 For City Council meeting of June 13, 2011 Item Ordinance 55-O-11: Requiring Mailed Notice of Certain Meetings of the Preservation Commission For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Carlos D. Ruiz, Senior Planner/Preservation Coordinator Subject: Ordinance 55-O-11 Amending Subsection 2-9-8 (C) of the City Code to Require Mailed Notice of Certain Meetings of the Preservation Commission Date: May 31, 2011 Recommended Action Staff recommends City Council adoption of Ordinance 55-O-11 Amending Subsection 2-9-8 (C) of the City Code to Require Mailed Notice of Certain Meetings of the Preservation Commission. Summary At present, Certificate of Appropriateness (COA) applications do not require notice to certain affected neighbors of the Preservation Commission’s meeting(s), when such applications are scheduled for review. These COA applications include: additions and alterations, construction of new primary structures, relocation of existing primary structures and/or secondary structures and demolition of significant and/or contributing primary structures affecting designated landmarks of structures within local Evanston Historic Districts. Ordinance 55-O-11 will require notification by regular mail of certain meetings of the Preservation Commission to owners within two hundred fifty feet (250’) of the subject property. The notice requirement will cover additions, construction of new primary structures, relocation of existing primary structures and/or secondary structures and demolition of significant and/or contributing primary structures. The Preservation Commission’s Secretary or his/her designee (Preservation Coordinator) will send, five business days prior to the meeting, the notification to owners by regular mail. Applicants will “pay the City a fee, equivalent to the then-current first class postage rate as determined by the U.S. Postal Service, for each such notice sent.” The range of mailing cost per COA is estimated to be between $25-$40, depending on neighborhood Memorandum Page 293 of 394 Page 2 of 2 density (the number of parcels to be noticed within 250 feet). Currently the City charges fees of $25 for minor work (e.g. fences), $50 for additions and $100 for construction of new primary structures depending on the scale of the project applying for a COA. The postage fees would be charged in addition to the COA fees. Ordinance 55-O-11 does not preclude City staff from conducting administrative reviews and approvals of Certificate of Appropriateness for routine work such as, but not limited to: re-roofing, fences, small alterations (i.e. new dormers) or installation of new window openings and windows, driveways, walkways, porch stairs, decks, etc. provided that such work does not require a zoning variation, a zoning fence variation or a special use. Legislative History At the City Council meeting of May 9, 2011, 3rd Ward Alderman Melissa Wynne made a reference to City staff to look at the Preservation Ordinance and draft a text amendment that will require notice to neighbors within at least two hundred feet (200’) feet of a subject property for any additions within historic districts. Attachments Ordinance 55-O-11 Page 294 of 394 For Planning & Development meeting of June 27, 2011 PD1 Public Art in Business Districts For Discussion To: Honorable Mayor and Members of the City Council Planning & Development Committee From: Steve Griffin, Community & Economic Development Director Johanna Nyden, Economic Development Planner Subject: Art in Business Districts Date: June 21, 2011 Discussion: At the December 13, 2010 Planning & Development Committee of the City Council, staff was directed to work with the City’s Public Art Committee to investigate the development of a coordinated Evanston art project in the business and commercial districts of Evanston. The goal was to return to the Planning & Development Committee in the Spring 2011 with a report of this investigation and a recommendation for moving forward to incorporate public art in Evanston’s business districts. Staff has also worked to consider a coordinated public art program for Evanston’s commercial and business districts. Staff has generated the following potential public art campaigns/concepts: • Single-themed public art campaign around an object that is distinctly Evanston (similar to Chicago’s Cows on Parade); • Public Art in new and existing CTA investments • Public art in business districts whereby new or existing seating areas / plazas are provided and the art / sculpture adorns the area. Sources of potential funding for projects include: • The Economic Development Fund’s Business District Improvement fund @ $175,000 in FY2011; • Funding through applicable Tax Increment Financing districts; and/or • The City of Evanston’s Advertising Pilot program whereby art / sculpture could be a centerpiece of plaza / seating areas in the various business districts. On April 20th, Economic Development Staff convened a meeting of representatives from business districts in Evanston to better understand what businesses would seek to gain from public art in the business districts. Representatives from districts were generally Memorandum Page 295 of 394 Page 2 of 4 receptive to public art in business districts. Particularly as it related to being “bold” and “unusual” – several saw it as an opportunity to enhance each district’s uniqueness. At the April 27, 2011 Economic Development Committee meeting a discussion was held on art in business districts of Evanston. There was agreement by Committee members that art in the business districts should be unique and reflect the individual character of each business district. Several committee members stressed the importance of engaging local Evanston artists in this project. Potential Concepts: Single-Themed Public Art Campaign: Based on the model developed by “Cows on Parade” artists and designers would decorate or design a pre-cast Evanston sculpture. These sculptures would then be displayed throughout Evanston’s business districts and key points of interest and importance for a designated period of time. A typical “Cows on Parade” event ranges from 75 to 150 sculptures. At the end of the display period, the sculptures could be auctioned off for fundraising purposes. Public Art in New CTA Investment: In the coming years, the CTA will make improvements to various Evanston viaducts and stations along the Purple Line. The coordination of a public art campaign within these improvements can help create distinctive business districts throughout the areas served by public transit. In addition, there are several locations throughout the CTA Purple Line in Evanston where viaducts have been improved that could be potential sites of public art. Public Art in Business Districts: Another potential option for public art in business districts would be the development of public art in small pocket parks or other public areas of the business district. This way the art piece / sculpture becomes the centerpiece / adornment of a plaza / seating area which would have added utilitarian value for the business district. One example where public art has already been installed in a City park is at the northwest corner of Raymond Park, just south of Downtown Evanston. In 2009, “Conversations” was installed in Raymond Park as public art and public seating. Staff has identified several locations in Evanston’s business districts that could support small public art that could include landscaping and seating. The potential “opportunity areas” for public art in new CTA investment, public art in business districts, and examples of public art existing in Evanston is detailed in the attached pages. Legislative History: This matter was previously discussed at the December 13, 2010 Planning & Development Committee meeting and the April 27, 2011 Economic Development Committee meeting. Attachments: -Examples of Potential Opportunity Areas in Evanston -Examples of Public Art from other Business Districts Page 296 of 394 Page 3 of 4 Examples of Potential “Opportunity Areas” Above: Central Street Viaduct at CTA Station Above: Metra Station at Central Street Above: Howard Street Viaduct Above: Small Park along CTA Rail, south of Downtown Evanston Above: Traffic “island” on Dodge Avenue, south of Lake Street Above: Independence Park on Central Street Page 297 of 394 Page 4 of 4 Examples of Evanston Public Art and Public Art from other Communities Above: Custer Street Bridge “Blue Line” Above: “Conversations” at Raymond Park Above: Open Studios Project at CTA Wall, north of Main Street Above: Student Art at Dempster Street CTA Viaduct Above: Public art incorporated into bench in Yuma, AZ Above: Public art mural in Littleton, CO Page 298 of 394 For City Council meeting of June 27, 2011 Item H1 Ordinance 1T-O-11: Township Appropriation and Proposed Budget for Fiscal Year Ending March 31, 2012 For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Evonda Thomas, Health Department Director Subject: Ordinance 1T-O-11 Proposed Budget and Appropriation Ordinance for Town Purposes, for the Year Ending March 31, 2012 Date: June 7, 2011 Recommended Action: Township of Evanston Supervisor/Treasurer recommends the City Council/Trustees to approve the Town of the City of Evanston budget for the year ending March 31, 2012. This ordinance was introduced at the June 13, 2011 City Council meeting. Funding Source: Town Fund $275,753.00 General Assistance Fund $986,553.00 Summary: The Town of the City of Evanston budget for the fiscal year commencing April 1, 2011 and ending March 31, 2012 with Town Fund $275,753.00 and General Assistance Fund $986,553.00; Total Appropriations $1,262,306.00 Legislative History: Ordinance 1T-O-11 was considered at the June 6, 2011 Human Services Committee Meeting. The Committee voted (5-0) for the introduction of the Township Budget Fiscal Year 2012 ending March 31, 2012 to the City Council. The Human Services Committee did not recommend the Township Budget 2012. Attachments: Town Budget and Ordinance1T-O-11 Township Lease Response to Township Legal Representation Inquiry Q&A Responses to Trustee’s Inquiry Memorandum Page 299 of 394 Page 2 of 2 Human Resources Manager Job Description Assessor’s Revised Budget and Memo GAAS Client Information April 2010 –May 2011 Toirma Summary of Coverage Page 300 of 394 TOWNSHIP OF EVANSTON BUDGET SUMMARY FISCAL YEAR ENDING MARCH 31, 2012 ORDINANCE NUMBER: 1T-O-11 PRELIMINARY BUDGET SUBMITTED: 04/21/11 REVISED: APPROVED: AMENDED: Page 301 of 394 TOWN OF THE CITY OF EVANSTON FOR THE YEAR ENDING MARCH 31, 2012 Section 2: That there is hereby appropriated for the use of this Town for said fiscal year the following: FROM THE TOWN FUND, A TOTAL OF $275,753.00 FROM THE GENERAL ASSISTANCE FUND, A TOTAL OF $986,553.00 TOTAL APPROPRIATIONS (1): $1,262,306.00. _____________________________ ___________________________ MAYOR TOWNSHIP SUPERVISOR ATTEST: ___________________________________________________ TOWN CLERK ADOPTED: Page 302 of 394 04/21/11 AN ORDINANCE Proposed Budget and Appropriation Ordinance For Town Purposes, For Year Ending March 31, 2012 WHEREAS, a tentative Budget and Appropriations Ordinance for the Town of the City of Evanston, Cook County, Illinois, has heretofore been prepared and filed in the Office of the Town Clerk; and WHEREAS, a public hearing was held on said Budget and Appropriation Ordinance; and WHEREAS, all person desiring to be heard on the matter of the budget were heard, and the Budg et has been submitted to the Board of Auditors of the Town of the City of Evanston, Cook County, Illinois: NOW THEREFORE, be it ordained by the Board of Auditors of the Town of the City of Evanston, Cook County, Illinois: SECTION 1: That the following Budget for the fiscal year commencing April 1, 2011 and ending March 31, 2012 be and is hereby approved and adopted. SECTION 2: That there is hereby appropriated for use of this Town for said fiscal year, the following: Page 303 of 394 FROM THE TOWN FUND, A TOTAL OF $275,753.00 FROM THE GENERAL ASSISTANCE FUND A TOTAL OF $986,553.00 TOTAL APPROPRIATIONS (1) $1,262,306.00 From Town Fund: SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: ______________________________ Adopted: ______________________________ Approved: ______________________, 2011 _____________________________________ Mayor Attest: ________________________________ City Clerk: ________________________________ Approved as to from: __________________________________________ Corporation Counsel: _________________________________________ Page 304 of 394 Town of the City of Evanston Proposed Annual Budget Fiscal Year 2011-2012 Page 305 of 394 ELECTED OFFICIALS Patricia A. Vance Supervisor Bonnie Wilson Assessor TRUSTEES Judy Fiske First Ward Peter Braithwaite Second Ward Melissa A. Wynne Third Ward Donald N. Wilson Fourth Ward Delores A. Holmes Fifth Ward Mark Tendam Sixth Ward Jane Grover Seventh Ward Ann Rainey Eighth Ward Coleen Burrus Ninth Ward ______________________ Rosemary Jean-Paul, Executive Director 2Page 306 of 394 Town of the City of Evanston FY201 1-2012 Budget Table of Contents Budget Message 4-6 Budget Executive Summary 7-9 General Assistance Budget Narrative 10-13 Assessor’s Office Budget Narrative 14-15 Supervisor’s Office Budget Narrative 16-17 Budget Ordinance 18-22 General Assistance Caseload 23-24 The Proposed Budget 25-38 3Page 307 of 394 April 21, 2011 Dear Trustees of the Town of the City of Evanston, As Township Supervisor and Treasurer of all funds received for the Town of the City of Evanston, I am pleased to submit the proposed 2011-2012 Budget for your review and approval. The FY2011-2012 Budget maintains the Township’s mission in regard to the functions of the Township Assessor’s office, Supervisor’s office and Township General Assistance Program. This budget maintains a high quality service delivery level for general assistance and emergency assistance clients. The FY2011-2012 Budget for the General Assistance Program is $1,195,158.00. The budget includes $986,553.00 in anticipated property tax revenue; $1,500.00 in projected interest; $15,000.00 in projected SSI reimbursements and $192,105.00 from the General Assistance Fund Balance. The budget maintains the property tax levy at the 2010-2011 level. 2011-2012 Proposed Budget $ 1,195,158.00 2011-2012 Proposed Expenditures $ 1,195,158.00 $ -0- The FY2011-2012 Budget for the Town of Evanston fund is $345,753.00. The Budget includes: $275,753.00 in anticipated property tax revenue; $50,000.00 in replacement tax ad $20,000.00 from the Town Fund Balance. 2011-2012 Proposed Budget $ 345,753.00 2011-2012 Proposed Expenditures $ 345,708.00 $ 45.00 4Page 308 of 394 The following are the highlights of the proposed budget: 1. Real Estate Property Tax The budget proposes no increase in the property tax for the General Assistance Fund and Town Fund based on the Consumer Price Index (CPI). Tax cap laws governing the Township only allow a maximum increase of 5% or the Consumer Price Index (whichever is less). 2. Client Payments The budget proposes $546,041.00 in this line item. The 2010-2011 proposed estimates an average of 100 clients per month. The maximum grant amount is $400.00 per month. The amount for the 50/50 Program remains budgeted at $3,000.00. The program will assist with 50% of the starting wage up to a maximum of $1,500.00 for clients that are hired by an employer. This employment may be on a trial basis. The amount also includes $102,791 in purchase of service contracts. $82,791 covering Mental Health Board approved allocations (PEER Services- $69,400/Evanston North Shore YWCA- $5500 and Thresholds- $7,891). These are services that tend to be utilized by the clients of the General Assistance Office. In 2011-2012 women in the General Assistance program are going to be referred to financial literacy workshops being conducted by the YWCA. An additional $20,000 is being added to support the new City of Evanston Employment Initiative aimed at out of school youth. Currently, there are six (6) GA clients who fall into this category and can be eligible to participate in this work program 3. Wages The budget proposes a decrease in the Administrative wages of staff. The position of Maintenance Engineer has been eliminated. The services will be contracted out with additional assistance through office serving as a training site for WOP participants to do basic maintenance. 4. General Assistance Administrative Overhead The budget proposes a decrease in the overall budget of the general assistance office. The major expenses in the 2010-2011 budget covered upgrades in equipment. The major increase in expenses will come in the form of health insurance and IMFR to increase to over 8%. 5. Work Opportunity Program (WOP) The budget proposes a slight increase in the transportation costs for participants in the WOP program. 6. Medical Payment Systems The proposed budget proposes a decrease in the line items or medical based on the usage of the services in 2010-2011. 5Page 309 of 394 7. Emergency Assistance Services The proposed budget decreases the overall EAS budget. The maximum amount a client can receive during a year for utilities is $500. The maximum for one month delinquent rental or mortgage assistance is $1200 and $750 maximum for assessment payment. 8. Assessor’s Office The Assessor’s proposed budget includes a slight increase of $4,504.00. A letter from the Assessor is attached with this narrative. 9. Supervisor’s Office The proposed budget has a slight increase of $4,480. This is due to the cost of the Disaster plan and the computer needed for disaster recovery. This amount also includes a portion for website development. 10. Community Action The proposed budget allocates $42,650.00 to be used for community action program initiatives. $650.00 is earmarked for Veteran services related to the purchase of the flags for the graves of veterans. $30,000.00 is proposed to support the Mayor’s Summer Youth Employment Program, $5,000.00 for the City of Evanston Back To School Event Summit, $5,000 for West End Market, and $2,000.00 for other initiatives that address senior, youth, disabled and mental health needs and general needs of the community. 11. Community Purchased Services The budget proposes $60,000 from the Town Fund to support Community Purchased Services in an agreement with the City of Evanston and Mental Health Board for the period of April 2011- March 2012. 12. Legal Fees The legal fees are budgeted as a separate line item. $5,000.00 in projected in this line item for expenditures related to Township legal issues. The budget presented in this document is balanced. I am available to answer any questions related to the Supervisor’s Office and General Assistance Office proposed budget. The Assessor is available to answer any questions related to the Assessor’s proposed budget. __________________________________ Patricia A. Vance Township Supervisor/Treasurer Town of the City of Evanston 6Page 310 of 394 Township of Evanston, 2011-2012 Budget Executive Summary I. Introduction The Town of the City of Evanston has coterminous boundaries with the City of Evanston. Township government is one of the oldest forms of government in Illinois. Briefly summarized, townships are responsible for three mandatory functions: a general assistance program to qualifying residents, maintaining township road district highways and bridges, and appraising property value in all counties other than Cook. Townships also have a variety of statutory responsibilities which are somewhat lesser known, but equally important. For example, they may provide senior services and youth programs. Townships have been given various powers, which they may exercise depending upon the local needs of their constituencies and the activism of the township officials. Each township has the corporate capacity to exercise the powers granted to it, or necessary implied, and no others. A Township may exercise only those powers conferred upon it by statute. This limitation is called, “Dillon’s Rule” and affects all Illinois governments except home rule municipalities and counties. There are two elected officials for the Township of Evanston: The Township Supervisor and the Township Assessor. Both positions are considered part-time. The Assessor has a staff and office. The Township Supervisor supervises the general assistance office and is the Treasurer for all funds received for the Township. Because of the coterminous nature of the township and city, the Aldermen also serve in a dual capacity as Trustees for the Township. In Evanston Township, the City of Evanston has assumed the majority of the statutory responsibilities that a township can provide. The statutes do not allow the city to administer the general assistance program. II. Budget Summary The total anticipated operating budget for FY2011-2012 for the Township of Evanston is $1,540,866.00. This includes $1,195,158.00 from the General Assistance Fund and $345,708.00 from the Town fund. 7Page 311 of 394 III. Fiscal Constraints Tax caps affect the township. Therefore, the amount of revenue received is the Consumer Price Index or 5% (whichever is less). The Township has been able to maintain a fund balance over the last three years that will allow the Township to use part of its fund balance to support its activities, particularly the General Assistance Fund. Therefore, no increase in the tax amounts for the Town or General Assistance Fund is proposed. The law requires that all eligible General Assistance clients are serviced. A lack of funds cannot be exercised to deny General Assistance. Since the only major source of funding is property taxes, the Township General Assistance Fund must maintain a sufficient cash fund balance. IV. Funds The township’s operating funds come from property taxes. The property taxes are allocated to two funds: Town General Fund and General Assistance Fund. The total property tax rate is about $.05 per $100.00 of equalized assessed value (approximately .01 cents for the Town Fund and .04 cents for the General Assistance Fund). The tax revenue is scheduled to be received twice a year. Each fund is a separate accounting entity with a self-balancing set of accounts. The law allows for the transfer of funds from the Town General Fund to the General Assistance fund, but does not allow the transfer of funds from the General Assistance Fund to the Town General Fund. The FY2011-2012 property tax revenue for the entire Township of Evanston is projected to be $1,262,306.00. This represents $986,553.00 in projected tax revenue from the General Assistance Fund and $275,753.00 in projected tax revenue from the Town Fund. V. Other Funds In addition to the property taxes, the FY2011-2012 budget proposes the use of funds from the following sources: Interest- Interest earned on the interest bearing accounts where the Township funds are deposited. This is very limited amount due to low interests rates being paid and delays in the receipt of tax income. SSI Reimbursement- The Township General Assistance Office, according to the law, can be reimbursed GA benefit funds that 8Page 312 of 394 were expended to persons found eligible for SSI (with the exception of medical costs related expenses). Replacement Taxes: Replacement taxes are revenues collected by the state of Illinois and paid to local governments to replace money that was lost by local governments when their powers to impose personal property taxes on corporations, partnerships, and other business entities were taken away. 9Page 313 of 394 THE GENERAL ASSISTANCE PROGRAM BUDGET 10Page 314 of 394 THE GENERAL ASSISTANCE PROGRAM The administration of the General Assistance Program is a major function performed by the Township of Evanston. The Illinois statues (60 ILCS 1/70-60) gives the sole authority in the area of General Assistance to the Supervisor. The statue also gives the Supervisor the authority to operate an emergency assistance component with the use of General Assistance funds. The Township General Assistance Program is a financial aid program designed to meet basic maintenance requirements for a livelihood compatible with health and well-being, plus any necessary medical treatment, care and supplies required because of illness or disability for which they is no other source to receive. The assistance is provided on a monthly payment basis to or on behalf of eligible individuals by the General Assistance Office. The client assistance level is set by the Supervisor and cannot be below the maximum aid that Public Aid would give ($212.00). The budget for 2011-2012 proposes a maximum of 100 clients per month. The maximum monthly grant rate is not to exceed $400.00. This includes a maximum of $200.00 for rental assistance paid directly to the property owner/designated agent and $200.00 in cash disbursements ($100.00 on the 1st and 16th of each month). A rental subsidy will not exceed the proportion to the amount being paid directly by the client (i.e. if a housing voucher is in use, the payment is the client’s share based on the calculation by the Housing Authority) nor more than $200.00 The General Assistance fund also has an allocation of $38,500.00 to assist eligible non- GA recipients with the payment of utilities- water, electric and heating (gas, propane, oil), delinquent mortgage and condo assessments in an emergency situation. The 2011-2012 line item of $3,000.00 to be used to support a 50/50 Program aimed at assisting with the placement of clients with “severe barriers” and training in a specialized skill. It would assist with 50% of the starting wage up to a maximum of $1500.00 for clients that are hired by an employer. This employment subsidy may be used for trial employment. In order to administer the General Assistance Program in Evanston Township, the Supervisor has determined that the following staff is needed: Executive Director EAS/Case Manager EAS Administrative Assistant Confidential Accounts/Human Resources Manager Case Coordinator/WOP Counselor Office Manager Part-time EAS Assistant 11Page 315 of 394 The staff is responsible for the administration of the General Assistance and Emergency Assistance Program. The General Assistance Office Staff also handles the financials related to bill payments of the Supervisor’s and Assessor’s Office. WORK OPPORTUNITY PROGRAM As part of General Assistance, townships are required to establish a community work program. There are two options to the program: job preparation and training. Clients who are not on GA because of medical inability to work must participate in either a direct worksite placement or be involved in “job club”. The clients in job club are required to attend two-hour sessions every Mondays, Wednesdays and Fridays for a six week period. Those in job club are viewed as more “job ready”. Some clients who have minimum skills and are in need of “on-the job training” are placed on worksites to enhance their work skills. There are others who cannot reasonably be expected to obtain a job. In the workfare program, they participate in tasks that are designed to benefit the community. PARTNERSHIP AND CONTRACTUAL SERVICES The General Assistance Office establishes working arrangements with the Evanston One Stop and other not for profit organizations to better assist clients with counseling, employment and training opportunities. In 2011-2011, the General Assistance Office plans to work with the City of Evanston new youth initiative for assisting drop outs and out of school youth. In addition, the General Assistance Office entered into Community Purchase of Service Agreements (in conjunction with the City of Evanston Mental Health Board) with PEER Services, Thresholds and Evanston YWCA for clients to utilize additional services. Many of the clients are also in need of remedial education. Oakton Community has been a continued partner in this endeavor. MEDICAL PAYMENT SYSTEMS: The General Assistance guidelines require the provision of “necessary” medical services as defined by the Illinois Department of Public Aid. If there are no other sources to provide the necessary services then the Township is responsible for making payment. The township reimburses the provider at the Public Aid rate. Currently the township also provides for some services that IDHS does not provide. The Township also has the responsibility to assist with needed medical supplies for the “necessary” medical treatment. In addition, the monitoring of the provision of medical services is closely examined with ways of cutting costs. Ensuring that clients receive quality services is a constant priority. 12Page 316 of 394 The Township General Assistance Office has opted to participate in a catastrophic insurance program to eliminate possible financial hardship related to the payment of medical bills. EMERGENCY ASSISTANCE PROGRAM: Emergency Assistance Services are provided to non-eligible General Assistance clients who meet the established criteria for the services. The services include payment of delinquent rent, mortgage and assessments, utility payments and emergency food vouchers. 13Page 317 of 394 ASSESSOR’S BUDGET THE ASSESSOR’S OFFICE The Evanston Township Assessor’s office works as an adjunct to the Cook County Assessor, whose stated mission is “to serve the public professionally and responsibly by establishing fair and accurate assessments, seeking equitable tax policies and communicating this information simply and understandably.” Specifically, the mission is to serve Evanston Township taxpayers by assisting them in securing exemptions, preparing and filing assessment appeals, correcting property description errors, researching all available information pertinent to their properties. Our goal is to educate taxpayers about all aspects of Cook County’s unique property tax system and its procedures. Illinois state laws mandate that each of Cook County’s 30 suburban Township Assessors maintain up-to-date records of all sales transfers, building permits, and other changes and factors that could affect the Market Valuation of each property. The City of Evanston issues building permits to build, renovate or improve properties. Our office records the specifics of the permits and forwards them to the Cook County Assessor. The City of Evanston also issues Sales Transfer Declarations which indicate the sales prices of properties. The originals are first sent to the Cook County Recorder of Deeds and then are returned to the Evanston Township Assessor for inclusion in the computer database and files in the local office. 14Page 318 of 394 SUPERVISOR’S OFFICE/ COMMUNITY ACTION PROGRAMS 15Page 319 of 394 THE TOWNSHIP SUPERVISOR’S OFFICE The Supervisor is the chief executive officer of the Township. The Supervisor serves as supervisor of General Assistance. The Supervisor has numerous financial reporting responsibilities, and is also the treasurer of all Township funds. The Supervisor receives and pays out all moneys raised in the Township. The Supervisor must keep a just and true account of the receipts and expenditures of all moneys that come into the Supervisor’s possession by virtue of the office. The budget for the Supervisor’s office comes from the Town Fund. The Supervisor’s budget includes two major line items: An accountant and auditor. Also, all of the Township membership dues, educational conferences, meetings and salary for the Supervisor are included in this budget. Neither the Supervisor’s Office nor the Township employs any staff. The staff supervised by the Supervisor is employed by the General Assistance Program and funded from the General Assistance Fund. The Supervisor also currently oversees the direction of the community action activities funded by the Township as well as the Community Purchase of Services Agreements in an agreement with the City of Evanston. The Township budget has a proposed amount of $42,650.00 for community action initiative and $60,000.00 for Community Purchase of Service Agreements from local not-for profit organizations. 16Page 320 of 394 THE ORDINANCE 17Page 321 of 394 TOWNSHIP OF EVANSTON BUDGET SUMMARY FISCAL YEAR ENDING MARCH 31, 2012 ORDINANCE NUMBER: 1T-O-11 FINAL BUDGET: PRELIMINARY BUDGET SUBMITTED: 04/21/11 REVISED: APPROVED: AMENDED: 18Page 322 of 394 TOWN OF THE CITY OF EVANSTON FOR THE YEAR ENDING MARCH 31, 2012 Section 2: That there is hereby appropriated for the use of this Town for said fiscal year the following: FROM THE TOWN FUND, A TOTAL OF $275,753.00 FROM THE GENERAL ASSISTANCE FUND, A TOTAL OF $986,553.00 TOTAL APPROPRIATIONS (1): $1,262,306.00. _____________________________ ___________________________ MAYOR TOWNSHIP SUPERVISOR ATTEST: ___________________________________________________ TOWN CLERK ADOPTED: 19Page 323 of 394 04/21/11 AN ORDINANCE Proposed Budget and Appropriation Ordinance For Town Purposes, For Year Ending March 31, 2011 WHEREAS, a tentative Budget and Appropriations Ordinance for the Town of the City of Evanston, Cook County, Illinois, has heretofore been prepared and filed in the Office of the Town Clerk; and WHEREAS, a public hearing was held on said Budget and Appropriation Ordinance; and WHEREAS, all person desiring to be heard on the matter of the budget were heard, and the Budget has been submitted to the Board of Auditors of the Town of the City of Evanston, Cook County, Illinois: NOW THEREFORE, be it ordained by the Board of Auditors of the Town of the City of Evanston, Cook County, Illinois: SECTION 1: That the following Budget for the fiscal year commencing April 1, 2011 and ending March 31, 2012 be and is hereby approved and adopted. SECTION 2: That there is hereby appropriated for use of this Town for said fiscal year, the following: 20Page 324 of 394 FROM THE TOWN FUND, A TOTAL OF $275,753.00 FROM THE GENERAL ASSISTANCE FUND A TOTAL OF $986,553.00 TOTAL APPROPRIATIONS (1) $1,262,306.00 From Town Fund: SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: ______________________________ Adopted: ______________________________ Approved: ______________________, 2011 _____________________________________ Mayor Attest: ________________________________ City Clerk: ________________________________ Approved as to from: __________________________________________ Corporation Counsel: _________________________________________ 21Page 325 of 394 TOWNSHIP OF EVANSTON GA FUND CASELOAD PROJECTIONS/ CLIENT PAYMENTS 22Page 326 of 394 TOWNSHIP OF EVANSTON BUDGET FY201 1-2012 GA FUND Caseload Projections Budget Account # Descriptions FY2011-2012 Case Projection #100 Monthly Maximum Grant Allowable : $400.00 Projected (Rent) $200,000.00 Projected (Personal) $240, 000.00 Client Other Needs $ 250.00 50/50 Program $ 3,000.00 Client Contractual Services $102,791.00 Total Client Payments $546,041.00 23Page 327 of 394 THE BUDGET 24Page 328 of 394 Bonnie S Wilson, CIAO Evanston Township Assessor 846 Dodge, Evanston, Il 60202 847-332-2465 To: Evanston Township Trustees From: Bonnie Wilson, Evanston Township Assessor Date: April 21, 2011 Re: 2011-2012 Budget Attached is the budget for 2011-2012. There has been a slight increase of last year’s budget from $148,035 to $152,539. When I took office in January of 2010, I explained that it was important that I hire a Deputy Assessor who had the CIAO certification and the experience and expertise in working with taxpayers. At the end of August of 2010, I hired Nick Pavletic who had worked for the Cook County Assessor’s office for 13 years. He also has his CIAO certification. Before I hired Nick, I spent most of the day at the Township Assessor’s office three to four times a week working with the help of my Deputy Assistant Darnell Jefferson. In addition to the responsibilities of a assisting in appeals and exemptions, Nick has gone above and beyond those responsibilities as our Deputy Assessor. I have a few examples of the help that Nick has given to the taxpayers of Evanston. When the 2nd installment tax bill was mailed in November, our office was able to help over 200 taxpayers find exemptions that were due to them. Many of these were exemptions that the taxpayer had missed on previous tax bills and did not know that they qualified for. These tax bill corrections returned tens of thousands of dollars to Evanston taxpayers. One taxpayer could have lost her home if Nick didn’t learn her 2008 property taxes were sold. Nick guided her through the process of redeeming her taxes with the County Clerk. Another taxpayer who came into our office for help had already received a take order court date for this April. This taxpayer had two special assessments tax bills sold to a tax buyer. She only owes $12,000 on her mortgage and was going to pay it off in 2012. Nick contacted her mortgage company and explained the situation and had them pay those bills. Now the taxpayer is attending court next month to present the Certificates of Redemption to maintain control of her property. 25Page 329 of 394 Nick has contacted mortgage companies for 32 taxpayers to explain why the taxpayer’s escrow amounts should be lowered. These taxpayers come in when the escrow increase has raised their monthly payment. Nick has also written the mortgage companies a tax estimate letter when requested. We have helped taxpayers who have had an overpayment on their tax bill. We contact the Cook Country Treasurer’s office on their behalf, so they can apply for a refund. When the Board of Review was open for appeals, this office helped over 150 taxpayers file appeals and created documentation for 70 of those appeals. During the month we had over 40 calls per day and 20 walk-ins in addition to our scheduled appointments. Last October Nick and I had a meeting with Sarah Flax regarding the Neighborhood Stabilization program and asked how we could help. Nick contacted Brinshore Development and we helped them prepare appeals to the Board of review for the 28 properties acquired so far. Last but not least Nick helped a taxpayer with a valuation error on their property. The savings for the last three years totals over $30,000. This was a result of an addition being taxed twice! This taxpayer had this issue since the 2007 reassessment. For over 3 years the taxpayer could not get satisfactory results from three previous appeals with attorneys or help from the previous Evanston Township Assessor. Nick ascertained the problem in about 15 minutes and wrote a detailed letter to the Cook County Assessor explaining how to correct the assessment. During the course of researching this particular appeal, Nick discovered an issue with the 2010 reassessment that affected a number of townships. Square footage of buildings was doubling prior to the new additions square footage being added to the property record. This caused errors in 40+ properties in Evanston alone. Nick contacted the supervisor (who was an old friend) of the valuation department at the County Assessor’s office and explained the problem. Corrected assessments and property descriptions were sent to all affected taxpayers even if they didn’t file an appeal! As a result of this inquiry the Cook County Assessor’s office found other townships had the same errors and corrected them prior to the mailing of their reassessments. Nick and I are also going to speak to Real Estate offices in Evanston to explain how our office can help their buyers and sellers. We would also be happy to come to any of your Ward meetings to speak to your constituents. The Evanston Township Assessor’s office wants to be known as the taxpayer advocate for Evanston. We will continually strive to find more ways to help our taxpayers with any problems they have with their property in addition to the regular responsibilities of our office. Additionally, the Illinois Department of Revenue now requires that everyone who has a CIAO certification to take continuing education (CE) classes by 2014. As an elected official, I’m required to complete my CE classes by 2013. These classes must be paid for and there are other costs associated with taking these courses (i.e. travel and lodging). If you have any further questions about this budget. Please contact me at bwilson@townofevanston.com or 847-226-7292 26Page 330 of 394 27Page 331 of 394 EVANSTON TOWNSHIP Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/2012 4/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-000-402.000 Previous Tax Year Levy482,917.00$ 986,553.00$ 503,636.00$ 986,553.00$ 101-000-650.000 Interest1,511.00$ 1,500.00$ (11.00)$ 1,500.00$ 101-000-670.000 SSI Reimbursement23,205.00$ 15,000.00$ (8,205.00)$ 15,000.00$ 101-000-698.000 Transfer from GA Fund Balance564,375.00$ 250,000.00$ (314,375.00)$ 192,105.00$ ============================================================================ Total Revenue1,072,008.00$ 1,253,053.00$ 181,045.00$ 1,195,158.00$ ============================================================================Client Payments452,597.00$ 484,086.00$ 31,489.00$ 546,041.00$ Payroll266,674.00$ 291,068.00$ 24,394.00$ 270,657.00$ GA Administrative Overhead285,354.00$ 315,094.00$ 29,740.00$ 276,210.00$ Work Opportunity Program (WOP)4,577.00$ 8,000.00$ 3,423.00$ 9,000.00$ Medical Payments Systems (MPS)41,301.00$ 60,500.00$ 19,199.00$ 54,750.00$ Emergency Assistance Services (EA27,790.00$ 75,000.00$ 47,210.00$ 38,500.00$ ============================================================================ Total Expenditures1,078,293.00$ 1,233,748.00$ 136,401.00$ 1,195,158.00$ ============================================================================ Net Income (Loss)(6,285.00)$ 19,305.00$ 44,644.00$ -$ ============================================================================Page 1 of 15Page 332 of 394 CLIENT EXPENSES Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-011-940.000 Rent Expense149,187.00$ 150,000.00$ 813.00$ 200,000.00$ 101-011-790.000 Personal Expense201,712.00$ 210,000.00$ 8,288.00$ 240,000.00$ 101-011-990.000 Other Needs197.00$ 250.00$ 53.00$ 250.00$ 101-011-900.000 50/50 Program913.00$ 3,000.00$ 2,087.00$ 3,000.00$ 101-011-943.000 Client Contractual Services100,588.00$ 120,836.00$ 20,248.00$ 102,791.00$ ============================================================================ Total Expenditures452,597.00$ 484,086.00$ 31,489.00$ 546,041.00$ ============================================================================Page 2 of 15Page 333 of 394 GENERAL ASSISTANCE PAYROLL Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-012-702.001 Executive Director72,284.00$ 72,284.00$ -$ 72,284.00$ 101-012-702.003 Office Manager43,600.00$ 43,600.00$ -$ 43,600.00$ 101-012-702.007 EAS Manager/Case Worker33,500.00$ 33,500.00$ -$ 33,500.00$ 101-012-702.008 EAS Administrative Assistant14,128.00$ 13,902.00$ (226.00)$ 13,902.00$ 101-012-702.009 Case Coordinator/WOP Counselor27,025.00$ 48,331.00$ 21,306.00$ 48,331.00$ 101-012-702.011Accounts/Personnel Manager59,040.00$ 59,040.00$ -$ 59,040.00$ 101-012-702.012 Maintenance Person12,021.00$ 11,933.00$ (88.00)$ -$ 101-012-702.013 Merit Increases5,076.00$ 8,478.00$ 3,402.00$ -$ ============================================================================ Total Expenditures266,674.00$ 291,068.00$ 24,394.00$ 270,657.00$ ============================================================================Page 3 of 15Page 334 of 394 ADMINISTRATIVE Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-013-710.000 Unemployment Tax State4,240.00$ 6,000.00$ 1,760.00$ 4,000.00$ 101-013-711.000 FICA19,920.00$ 21,618.00$ 1,698.00$ 19,000.00$ 101-013-713.000 IMRF21,652.00$ 19,612.00$ (2,040.00)$ 20,000.00$ 101-013-714.000 Medical & Life Insurance59,915.00$ 75,054.00$ 15,139.00$ 65,000.00$ 101-013-715.000 General Insurance6,174.00$ 9,000.00$ 2,826.00$ 7,000.00$ 101-013-750.000 Supplies12,305.00$ 14,000.00$ 1,695.00$ 14,000.00$ 101-013-751.000 Postage1,450.00$ 2,000.00$ 550.00$ 1,500.00$ 101-013-752.000 Printing & Duplicating1,998.00$ 2,000.00$ 2.00$ 2,000.00$ 101-013-802.000 Contract Services30,164.00$ 30,000.00$ (164.00)$ 30,000.00$ 101-013-803.000 Payroll Processing2,499.00$ 2,500.00$ 1.00$ 2,500.00$ 101-013-810.000 Membership/Dues/Subs.573.00$ 800.00$ 227.00$ 600.00$ 101-013-811.000 Advertising1,564.00$ 2,000.00$ 436.00$ 2,000.00$ 101-013-812.000 Data Processing26,587.00$ 28,000.00$ 1,413.00$ 10,000.00$ 101-013-839.000 Training-$ 5,000.00$ 5,000.00$ 2,500.00$ 101-013-840.000 Seminars & Conferences3,398.00$ 4,500.00$ 1,102.00$ 2,500.00$ 101-013-845.000 Staff Travel & Mileage1,577.00$ 1,500.00$ (77.00)$ 1,500.00$ Page 4 of 15Page 335 of 394 ADMINISTRATIVE Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-013-919.000 Phone13,522.00$ 10,500.00$ (3,022.00)$ 10,500.00$ 101-013-920.000 Utilities9,860.00$ 9,700.00$ (160.00)$ 11,000.00$ 101-013-936.000 Equipment Purchase-$ 2,000.00$ 2,000.00$ 2,000.00$ 101-013-940.000 Rent64,810.00$ 64,810.00$ -$ 64,810.00$ 101-03-942.000 Storage Rental1,955.00$ 2,500.00$ 545.00$ 2,200.00$ 101-013-950.000 Contingency161.00$ 1,000.00$ 839.00$ 500.00$ 101-013-981.000 Bank Fees1,030.00$ 1,000.00$ (30.00)$ 1,100.00$ ============================================================================ Total Expenditures285,354.00$ 315,094.00$ 29,740.00$ 276,210.00$ ============================================================================ Page 5 of 15Page 336 of 394 WOP PROGRAM Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-014-745.000 Uniforms/Shoes-$ 500.00$ 500.00$ 500.00$ 101-014-799.000 Other Needs15.00$ 500.00$ 485.00$ 500.00$ 101-014-860.000 Transportation4,562.00$ 5,000.00$ 438.00$ 6,000.00$ 101-014-936.000 Equipment Purchase-$ 2,000.00$ 2,000.00$ 2,000.00$ ============================================================================ Total Expenditures4,577.00$ 8,000.00$ 3,423.00$ 9,000.00$ ============================================================================Page 6 of 15Page 337 of 394 CLIENT MEDICAL Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-016-721.000 Hospital Inpatient8,157.00$ 5,000.00$ (3,157.00)$ 10,000.00$ 101-016-722.000 Hospital Outpatient2,384.00$ 8,000.00$ 5,616.00$ 4,000.00$ 101-016-723.000 All Other Physicians1,491.00$ 3,000.00$ 1,509.00$ 3,000.00$ 101-016-724.000 Drugs10,290.00$ 30,000.00$ 19,710.00$ 15,000.00$ 101-016-725.000 Other Medical8,760.00$ 4,000.00$ (4,760.00)$ 10,000.00$ 101-016-726.000 Glasses663.00$ 500.00$ (163.00)$ 1,000.00$ 101-016-727.000 Emergency Room Physician171.00$ 1,000.00$ 829.00$ 250.00$ 101-016-728.000 Psych Outpat/Mental Assessment2,894.00$ 2,000.00$ (894.00)$ 3,500.00$ 101-016-729.000 Transport/Ambulatory Services-$ 500.00$ 500.00$ 500.00$ 101-016-730.000 Catastrophic Insurance3,175.00$ 3,500.00$ 325.00$ 3,500.00$ 101-016-731.000 X-Rays3,316.00$ 3,000.00$ (316.00)$ 4,000.00$ =========================================================================== Total Expenditures41,301.00$ 60,500.00$ 19,199.00$ 54,750.00$ ============================================================================ Page 7 of 15Page 338 of 394 EAS SERVICES Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-017-760.000 Housing Assistance21,570.00$ 60,000.00$ 38,430.00$ 30,000.00$ 101-017-761.000 Food Assistance2,197.00$ 5,000.00$ 2,803.00$ 2,500.00$ 101-017-920.000 Utilities4,023.00$ 10,000.00$ 5,977.00$ 6,000.00$ ============================================================================ Total Expenditures27,790.00$ 75,000.00$ 47,210.00$ 38,500.00$ ============================================================================Page 8 of 15Page 339 of 394 TOWN SUMMARY Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================202-000-402.000 Property Tax Levy143,357.00$ 275,753.00$ 132,396.00$ 275,753.00$ 202-000-402.500 Replacement Property Tax61,467.00$ 50,000.00$ (11,467.00)$ 50,000.00$ 202-000-650.000 Interest337.00$ -$ (337.00)$ -$ 202-000-698.000 Transfer from Fund Balance347,117.00$ 350,000.00$ 2,883.00$ 20,000.00$ ============================================================================ Total Revenue552,278.00$ 675,753.00$ 123,475.00$ 345,753.00$ ============================================================================Assessor's Office114,894.00$ 148,035.00$ 33,141.00$ 152,539.00$ Supervisor75,462.00$ 81,030.00$ 5,568.00$ 85,519.00$ Community Purchased Services321,209.00$ 324,164.00$ 2,955.00$ 60,000.00$ Community Action Programs27,003.00$ 45,550.00$ 18,547.00$ 42,650.00$ Legal Fees15,100.00$ 50,000.00$ 34,900.00$ 5,000.00$ ============================================================================ Total Expenditures538,568.00$ 598,779.00$ 60,211.00$ 345,708.00$ ============================================================================ Net Income (Loss)13,710.00$ 76,974.00$ 183,686.00$ 45.00$ ============================================================================Page 9 of 15Page 340 of 394 ASSESSOR Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================202-021-702-004 Assessor8,000.00$ 8,000.00$ -$ 8,000.00$ 202-021-702.005 Deputy Assessor25,096.00$ 45,000.00$ 19,904.00$ 53,000.00$ 202-021-702.006 Assessor Assistant31,504.00$ 31,620.00$ 116.00$ 33,000.00$ 202-021-702.010 Part-Time Assistant2,500.00$ 2,500.00$ -$ 202-021-710.000 Unemployment Tax-State2,541.00$ 1,000.00$ (1,541.00)$ 3,000.00$ 202-021-711.000 FICA/Medicare Tax Expense4,547.00$ 5,300.00$ 753.00$ 5,300.00$ 202-021-713.000 IMRF735.00$ 4,700.00$ 3,965.00$ 1,000.00$ 202-021-714.000 Medical & Life Insurance5,829.00$ 10,586.00$ 4,757.00$ 6,400.00$ 202-021-750.000 Supplies3,530.00$ 2,000.00$ (1,530.00)$ 3,000.00$ 202-021-751.000 Postage284.00$ 1,000.00$ 716.00$ 500.00$ 202-021-752.000 Printing and Duplicating725.00$ 1,000.00$ 275.00$ 1,500.00$ 202-021-755.000 Sid Well Maps378.00$ 400.00$ 22.00$ 400.00$ 202-021-802.000 Contract Service 3,103.00$ 4,750.00$ 1,647.00$ 6,500.00$ 202-021-803.000 Payroll Processing1,839.00$ 1,300.00$ (539.00)$ 1,510.00$ 202-021-809.000 Dues & Subscriptions391.00$ 1,000.00$ 609.00$ 500.00$ Page 10 of 15Page 341 of 394 ASSESSOR CONT. Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================202-021-841.000 Travel/Education1,285.00$ 1,500.00$ 215.00$ 2,000.00$ 202-021-919.000 Phone1,769.00$ 2,500.00$ 731.00$ 2,500.00$ 202-021-920.000 Utilities3,037.00$ 2,450.00$ (587.00)$ 3,500.00$ 202-021-935.000 Equipment Maintenance1,122.00$ 2,500.00$ 1,378.00$ 3,000.00$ 202-021-936.000 Equipment Purchase-$ 2,000.00$ 2,000.00$ 1,000.00$ 202-021-940.000 Rent16,679.00$ 16,679.00$ -$ 16,679.00$ 202-021-950.000 Contingency-$ 250.00$ 250.00$ 250.00$ ============================================================================ Total Expenditures114,894.00$ 148,035.00$ 33,141.00$ 152,539.00$ Page 11 of 15Page 342 of 394 SUPERVISOR Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012========================================================================================================202-022-702.000 Supervisor Salary13,400.00$ 13,400.00$ -$ 13,400.00$ 202-022-711.000 FICA/Medicare1,165.00$ 1,100.00$ (65.00)$ 1,165.00$ 202-022-713.000 IMRF376.00$ 930.00$ 554.00$ 376.00$ 202-022-802.000 Contractual Services-$ -$ -$ 4,000.00$ 202-022-804.000 Legal352.00$ 500.00$ 148.00$ 1,500.00$ 202-022-805.000 Auditing Services20,000.00$ 28,000.00$ 8,000.00$ 22,250.00$ 202-022-806.000 Accounting Services31,278.00$ 30,000.00$ (1,278.00)$ 31,278.00$ 202-022-809.000 Dues & Subscriptions5,407.00$ 3,000.00$ (2,407.00)$ 5,500.00$ 202-022-936.000 Equipment Purchase-$ -$ -$ 2,000.00$ 202-022-841.000 Travel/Conference3,431.00$ 4,000.00$ 569.00$ 4,000.00$ 202-022981.000 BankingFees53.00$ 100.00$ 47.00$ 50.00$ ============================================================================ Total Expenditures75,462.00$ 81,030.00$ 5,568.00$ 85,519.00$ ============================================================================Page 12 of 15Page 343 of 394 COMMUNITY PURCHAS Evanston Township Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================202-023-917.500 Collaborative Supportive Housing Pr3,512.00$ 3,512.00$ -$ -$ 202-023-903.000 Childcare Network of Evanston50,000.00$ 50,000.00$ -$ 5,000.00$ 202-023-917.501 Family Focus19,800.00$ 19,800.00$ -$ 5,000.00$ 202-023-917.502 Legal Assistance Foundation31,504.00$ 31,504.00$ -$ 5,000.00$ 202-023-917.503 YOU25,000.00$ 25,000.00$ -$ 5,000.00$ 202-023-905.000 James B. Moran Center/Community 28,512.00$ 28,512.00$ -$ 5,000.00$ 202-023-906.000 Housing Options22,000.00$ 22,000.00$ -$ 5,000.00$ 202-023-917.504 Shore Community Services8,865.00$ 11,820.00$ 2,955.00$ 5,000.00$ 202-023-908.000 Evanston Northshore YWCA6,600.00$ 6,600.00$ -$ -$ 202-023-909.000 Child Care Center of Evanston16,016.00$ 16,016.00$ -$ 5,000.00$ 202-023-910.000 Connections For The Homeless24,200.00$ 24,200.00$ -$ 5,000.00$ 202-023-911.000 Infant Welfare Soceity25,000.00$ 25,000.00$ -$ 5,000.00$ 202-023-912.000 North Shore Senior Services35,200.00$ 35,200.00$ -$ 5,000.00$ 202-023-913.000 Metropolitan Family Services25,000.00$ 25,000.00$ -$ 5,000.00$ ============================================================================ Total Expenditures321,209.00$ 324,164.00$ 2,955.00$ 60,000.00$ ============================================================================Page 13 of 15Page 344 of 394 COMMUNITY ACTION Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================202-024-901.000 Community Action Programs6,445.00$ 24,900.00$ 18,455.00$ 12,000.00$ 202-024-902.000 Veteran Services558.00$ 650.00$ 92.00$ 650.00$ 202-024-916.000 Summer Youth Program20,000.00$ 20,000.00$ -$ 30,000.00$ ============================================================================ Total Expenditures27,003.00$ 45,550.00$ 18,547.00$ 42,650.00$ ============================================================================Page 14 of 15Page 345 of 394 LEGAL Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012========================================================================================================202-025-804.000 Legal Services15,100.00$ 50,000.00$ 34,900.00$ 5,000.00$ ============================================================================ Total Expenditures15,100.00$ 50,000.00$ 34,900.00$ 5,000.00$ ============================================================================Page 15 of 15Page 346 of 394 Page 347 of 394 Page 348 of 394 Page 349 of 394 Page 350 of 394 Page 351 of 394 Page 352 of 394 Page 353 of 394 Page 354 of 394 Page 355 of 394 Page 356 of 394 Page 357 of 394 Page 358 of 394 Human Services Committee MEMORANDUM TO: Human Services Committee FROM: Evonda Thomas, Director Health Department DATE: May 17, 2011 SUBJECT: Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6, 2011 Q. What is the total cost of maintaining separate offices for the Township and Assessor, including rent, utilities, drinking water delivery, etc.)? A. The costs for the Assessor’s Office is paid from Town funds and the cost of the General Assistance Office are paid from General Assistance Funds. The total costs of maintaining the offices 20102011 are as follows: Assessor GA Office Total Rent 16,679 64,810 81,489 Utilities 3,037 9,860 12,897 Phone 1,769 13,522 15,291 General Insurance 8,690 8,690 Storage Rental 1,955 1,955 Alarm System 1,059 2,238 3,297 Garbage/Refuse 678 678 Water 614 614 Janitorial Services 12,021 12,021 Totals $22,544 $114,388 $136,932 Q. May we have a copy of the Township/Assessor's lease? A. There is one lease for the entire space (attached). The Assessor pays for that portion of the space that is occupied by the Assessor’s office. Page 359 of 394 Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6, 2011 2 of 8 Q. What is the Township's annual total for outside consultants (accounting, payroll, auditing, software support, data processing support)? For the 2010 2011 budget year? For the proposed 20112012 budget? A. TOWN FUND/SUPERVISOR 20102011 20112012 Web Page Development 4,000 Auditing Services 20,000 20,000 Accounting Services 31,278 31,278 Total $51,278 $55,278 GENERAL ASSISTANCE FUND Payroll Processing 2,499 2,500 Accounting Software 796 796 Network/Computer Maintenance 7,776 6,000 Total $11,071 $9,296 TOWN FUND/ASSESSOR Payroll Processing 1,906 1,510 Software 1,967 300 Network/Computer Maintenance 5,470 1,630 Total $9,343 $3,440 Q. What does the "Accounts/Personnel Manager" do? A. See attached Job description of the position of Confidential Accounts/Human Resources Manager for the Township General Assistance Office, Q. How much of the Township's monthly accounting work could be done in house? A. The monthly accounting work for all of the Township (Assessor, Supervisor and General Assistance) is done in–house by the General Assistance Office staff person Confidential Accounts/Human Resources Manager. The Supervisor has another role in addition to overseeing the General Assistance Program. The Supervisor serves as Treasurer for all funds Page 360 of 394 Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6, 2011 3 of 8 received from Town and General Assistance Funds. An outside CPA is hired to come in monthly to reconcile the bank statements, review the accounts and monthly financial statements, and make necessary journal entries and at the end of the year help to prepare the financial statements for audit. Q. How much of the human resources/personnel work could be contracted out? A. This function is combined as a task for the General Assistance Staff person Confidential Accounts/Human Resources Manager. Q. How is the payroll done? A. We are presently with Paylocity who processes our payroll on a bi weekly basis. The Confidential Accounts/Personnel Manager collects biweekly payroll sheets from the Township General Assistance and Assessor’s Office staff, accounts for earned leave time taken, processes and wires the payroll after it has been reviewed, signed, and approved by the Township Executive Director. Once the payroll has been received in the office, the Confidential Accounts/Personnel Manager, balances the payroll, enters it into the accounting systems, and sends out the necessary thirdparty checks for any payroll deduction for staff. This position handles all aspect of payroll and in house accounting with the supervision of the Executive Director. Q. What is the Township's plan to avoid carrying balances on its credit cards and incurring finance charges and late fees? A. The timing of the payment of bills currently coincides with the bill approval process by the Trustees. To avoid the payment of late fees will require the payment of the bill by the due date even if it has not been submitted on the bills list prior to payment. Q. What is the fund balance proposed for the Town Fund for 20112012? A. The fund balances proposed at the end of 20112012 will depend upon the amount of tax revenue actually received and actual expenditures during the year. The audit for 20102011 will be completed in September. It is projected that the Town Fund Balance will be $154,297. The 20112012 budget proposes using $20,000 of the Fund Balance. This would leave an estimated $134,297 fund balance to work with and cash flow between receipt of anticipated tax revenue. Page 361 of 394 Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6, 2011 4 of 8 The General Assistance Fund Balance is projected to be at $1,029,660 at the end of fiscal year 20102011. The 20112012 budget proposes to use $192,105 of the fund balance for the budget. Q. What are the outcomes of the Work Opportunity Program? What makes for a successful program? How is this program substantively different from other work/job/employment programs available to Evanston residents? A. There are two required Community Work Opportunity Programs. Contingent upon a sufficient caseload and the availability of sponsors, the General Assistance Office shall establish and operate a Community Work Program. The goals of the Community Work Program are to: 1. Assist recipients in acquiring a sense of personal worth and dignity by providing them with an opportunity to earn the General Assistance provided to them; 2. Provide recipients with an opportunity to enhance the work habits, experience and training; 3. Provide a public work force to perform work of benefit to the community which would otherwise be performed; 4. Help offset the cost of General Assistance to the local community through the performance of work of benefit to the community; and 5. Terminate from the General Assistance program recipients who are unwilling to perform work or engage in training designed to enhance their employability. The Community Work Opportunity Program consists of two (2) separate programs: A Workfare program and a Job Search, Training and Work Program (JSTW). The JSTW program is composed of a work and job search and/or training component and is designed to contribute to the training and obtaining employment. The township has a job club that meets twice a week; Adult Basic Education and remedial skills training twice a week. The Workfare program consists solely of a work component and is designed to benefit the local community through labor performed by recipients who cannot reasonably be expected to benefit from training and job search activities or otherwise be aided to obtain employment. The township has also instituted a 50/50 work program. The training, motivational lectures, referrals, and guidance achieved through these programs are provided to enhance ones employability. For fiscal year 20102011, we had 35 individuals participate in job club, 11 assigned to a work site, 5 participated in agribusiness training, and 1 in the 50/50 program. Each program, training, or service rendered Page 362 of 394 Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6, 2011 5 of 8 assisted 13 clients to become employed. The success of the program is defined by the structure of the programs as it relates to the need of the clients. You must assess ones situation to determine what is needed to reach the next level. Our programs differ from other organizations because we provide extensive case management skills allowing us to evaluate not just ones employability, but the barriers that may hinder this process. We identify the client’s need, address underlying issues, and provide them with the tools to assist them with achieving their individual goal. This also includes the use of other employment related services in the community. Q. Why were the changes made to the Assessor's proposed budget (sheet 2 of the Excel spreadsheet)? Why the increase for "contract services"? What are "contract services"? A. Contract services consist of the IT services The Cook County Assessor’s contracted vendor for the AS400 is Computer Bits. They are paid yearly with an additional discount for necessary visits to install or fix any problems with the AS400. ($300.00) Pete Feyerherd works on the Assessor Information Management (AIM) program. This program is used by all Cook County Township Assessor offices to access updated information to compare assessments. It is also necessary to send permits to the Cook County Assessor and to input Evanston transfer declarations. This is a yearly contracted service. ($5500.00) Gene Servillo owner of Evanston Host and his staff will update programs, install hardware, and correct any problems with computers or software. Evanston Host installed the computer server in May 2011. ($45$140 an hour) Q. How many employee days in a budget year do township employees spend outside of the office for training, professional development, conferences, seminars, workshops, etc.? (For example, if one employee spends three days, and another spends two days that would be five employee days.) A. The amount of time varies. Last fiscal year, 20102011, thirteen work days were used between 2 Township General Assistance employees for outside training, professional development, conferences, seminars, and workshops. The Executive Director accumulated 9 work days to attend various conferences, training, and seminars. Page 363 of 394 Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6, 2011 6 of 8 Q. Has the Township contacted the agencies that receive purchased services funds and the Mental Health Board as to the proposed reduction in those allocations? A. The Township does not make the contact with the purchased services funds recommended in conjunction with the Mental Health Board. The Mental Health Board recommendations funded through the use of Town Funds and General Assistance Funds Q. What other entities can administer Emergency Assistance, now administered by the Township? Q. Any entity that has resources can administer an Emergency Assistance Program. The statues mandate that the Township must administer General Assistance and has the option to do Emergency Assistance services. The statues gives the Township General Assistance office the option of using General Assistance funds, if available, to administer Emergency Assistance services. A household is not eligible for both services with the use of General Assistance funds. Prior to 2002, the City of Evanston administered Emergency Assistance services. Budget constraints caused the City of Evanston to enter into an Intergovernmental agreement with the City of Evanston. From 20022006, the City provided the direct client assistance and the Township paid for the staffing (with the exception of the Administrative Assistant for the first three years). In 2007, the Township of Evanston General Assistance Office assumed all the costs related to the administration and delivery of Emergency Assistance services. Q. What other entities can administer General Assistance, now administered by the Township? A. According to the statues the administration of General Assistance is one of the three (3) mandatory functions of the Township. In the City of Chicago it is delivered by the Illinois Department of Human Services, elsewhere in the State of Illinois is through the township office. Some counties have a countywide Veteran's Assistance Commission, which administers General Assistance for veterans and their families. Q. The use of an external hard drive in place of purchasing a computer. Page 364 of 394 Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6, 2011 7 of 8 A. The question was posed to the IT Consultant. The response received was that having a separate computer at the remote site will have access to the network connection. Therefore, the most recent data backup stored is on the backup server. It is not recommended that just a hard drive be used. It creates the same problem as a backup tape that exists now as to where it is to be stored and transport of the drive. With just a hard drive, what computer will be used to read the data? Will it have the right hardware? Who provides the separate computer? Who keeps the data current, if you cannot get into the office to recover the most recent hard drive back up, then there is a problem. Q. How many G.A. applicants each month? How many successful? How many unsuccessful? A. Attached are copies of the monthly reports submitted from March 2010May 2011. The reports indicate the total monthly clients. It also indicates when a client is terminated and the reason. Q. What equipment is being purchased? A. A computer is being purchased for Disaster Recovery and backup of data offsite. Q. Why is there an increase in the storage rental fees and should that cost be included in operating costs? A. The amount budgeted is actually $300 less than the amount budgeted in 20102011. It is anticipated that there may be an increase in the cost for the storage unit. However, it should be less that the budgeted amount for 20102011 ($2500). The storage rental fee is an administrative costs. It has been included in the break down requested in Question 1. Q. What is contingency; 2011 actual is $161.00 why budget $500.00 A. A small amount is budgeted for unanticipated expenses. All money not used remains in the General Assistance fund balance. Q. Explain bank fees A. Bank fees are incurred on each of the four Township Accounts for maintenance and occasional stop payment requests. Page 365 of 394 Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6, 2011 8 of 8 The four accounts are: Town of Evanston Checking, GA Administrative Checking, GA Client Checking and GA Emergency Assistance Checking. Page 366 of 394 1 .JOB DESCRIPTION TITLE: CONFIDENTIAL ACCOUNTS/HUMAN RESOURCES MANAGER (EXEMPT POSITION) REPORTS TO: EXECUTIVE DIRECTOR OF ETGA AND TOWNSHIP SUPERVISOR SUPERVISES: The Office Manager JOB SUMMARY: Performs various accounts payable functions for the Township office. Responsible for Township payroll, billing and receipts. Works closely with the Township’s contracted Accountant, Township Supervisor and Executive Director. Prepares contracts and audit related letters and materials. Handles all confidential information related to personnel matters, legal and financial concerning the Township of Evanston. RESPONSIBILITIES: 1. Works with the Supervisor and the Executive Director to prepare budgets, forecasts and related projections. 2. Works with the Executive Director in developing contractual relationships with vendors. 3. Prepares bills for payment based on standard IDHS rates. Prepares payment amounts on appropriate forms and forwards forms for approval to the Township Executive Director. 4. Works closely with Township contracted Accountant to ensure accuracy and fiscal accountability of the funds received by the Township. 5. Deposits funds to various Township bank accounts and maintains all bank account records. 6. Maintains and records pettycash account transactions records according to fiscal policies. 7. Posts details of business transactions such as allotments, disbursements, deduction from payrolls, remittance paid and due, checks and claims and pay and expense vouchers. 8. Reviews source documents, such as vouchers, invoices, cash receipts and purchase orders for completeness and accuracy. Page 367 of 394 2 9. Maintains payroll time sheets and employee benefits. Forward all payroll deductions to appropriate source. 10. Prepares monthly bills list, check reports, payroll and Revenue and Expense Reports 11. Computes and records interest charges, refunds, cost of lost or damaged goods, freight or expense charges, rental and similar items. 12. Files account payable documents and records. 13. Enters journal entries such as revenue and expense accounts on at least a weekly basis. 14. Compiles monthly and annual client medical statistical data. 9. Makes sure that the account ledger balances on a monthly basis in regards to receivables and payables. 10. Reviews records and subsequent computer print outs on a monthly basis. 11. Maintains an inventory of all property owned by the Township inclusive of date of purchase and amount to be used for capitalization and other related purposes. 12. Handles confidential information concerning personnel, legal and financial matters of the township. 13. Performs other duties as assigned. BACKGROUND AND EXPERIENCE: Educational Experience: Minimum of Associates degree in accounting or related field from accredited school, college or university, plus (3) years minimum of work related experience. Work Experience: Three (3) years of accounting, payroll and/or medical payment experience. Computer knowledge and familiarity with computer accounting software systems. KNOWLEDGE AND SKILLS REQUIRED: 1. Knowledge of medical payment procedures and practices; IDHS, etc. 2. Knowledge of computer systems; i.e., Microsoft Office Suite. 3. Knowledge of accounts payable system and practices. Page 368 of 394 Page 369 of 394 Page 370 of 394 ASSESSOR'S OFFICE Evanston Township Fiscal Year Ending Town Fund Revenue & Expenditures 03/31/2012 4/1/2010 3/31/2011 Budget Proposed Description Estimated Actual 20102011 Variance 20112012 ================================================================================================================================ Assessor 8,000.00 $ 8,000.00 $ $ 8,000.00 $ Deputy Assessor 25,096.00 $ 45,000.00 $ 19,904.00 $ 55,000.00 $ Assessor's Assistant 31,504.00 $ 31,620.00 $ 116.00 $ 33,000.00 $ Parttime Contractual Assistant 2,500.00 $ 2,500.00 $ $ $ Unemployment TaxState 2,541.00 $ 1,000.00 $ (1,541.00) $ 3,000.00 $ FICA/Medicare Tax Expense 4,547.00 $ 5,300.00 $ 753.00 $ 5,300.00 $ IMRF 735.00 $ 4,700.00 $ 3,965.00 $ 1,000.00 $ Medical & Life Insurance 5,829.00 $ 10,586.00 $ 4,757.00 $ 6,400.00 $ Supplies 3,530.00 $ 2,000.00 $ (1,530.00) $ 3,000.00 $ Postage 284.00 $ 1,000.00 $ 716.00 $ 500.00 $ Printing and Duplicating 725.00 $ 1,000.00 $ 275.00 $ 1,500.00 $ Sid Well Maps 378.00 $ 400.00 $ 22.00 $ 400.00 $ Contract Service 3,103.00 $ 4,750.00 $ 1,647.00 $ $4,000 Payroll Processing 1,839.00 $ 1,300.00 $ (539.00) $ 1,510.00 $ Dues & Subscriptions 391.00 $ 1,000.00 $ 609.00 $ 500.00 $ Page 1 of 3 Page 371 of 394 ASSESSOR'S OFFICE Evanston Township General Assistance Office Fiscal Year Ending Town Fund Revenue & Expenditures 03/31/2012 4/1/2010 3/31/2011 Budget Proposed Description Estimated Actual 20102011 Variance 20112012 ================================================================================================================================ Travel/Education 1,285.00 $ 1,500.00 $ 215.00 $ 2,000.00 $ Phone 1,769.00 $ 2,500.00 $ 731.00 $ 2,025.00 $ Utilities 3,037.00 $ 2,450.00 $ (587.00) $ 3,500.00 $ Equipment Maintenance 1,122.00 $ 2,500.00 $ 1,378.00 $ 2,000.00 $ Equipment Purchase $ 2,000.00 $ 2,000.00 $ 1,000.00 $ Rent 16,679.00 $ 16,679.00 $ $ 16,679.00 $ Contingency $ 250.00 $ 250.00 $ 250.00 $ Total Expenditures 114,894.00 $ 148,035.00 $ 33,141.00 $ 150,564.00 $ ================================================================================================================================ Page 2 of 3 Page 372 of 394 Page 373 of 394 Page 374 of 394 Page 375 of 394 Page 376 of 394 Page 377 of 394 Page 378 of 394 Page 379 of 394 Page 380 of 394 Page 381 of 394 Page 382 of 394 Page 383 of 394 Page 384 of 394 Page 385 of 394 Page 386 of 394 Page 387 of 394 Page 388 of 394 Page 389 of 394 Page 390 of 394 Page 391 of 394 Page 392 of 394 Page 393 of 394 Page 394 of 394