HomeMy WebLinkAbout06.13.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, June 13, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Public Hearing: Evanston Township FY2012 Budget
(II) Roll Call – Begin with Alderman Fiske
(III) Mayor Proclamations and Public Announcements
(IV) City Manager Public Announcements and Presentations
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Wilson
Human Services - Alderman Tendam
1
City Council Agenda June 13, 2011 Page 2 of 9
6/9/2011 9:17 AM
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council Meeting of May 16, 2011
(M2) Approval of Minutes of the Regular City Council Meeting of May 23, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 5/22/11 $2,606,603.29
City of Evanston Payroll through 6/5/11 $2,479,646.97
(A2) City of Evanston Bills FY2011 through 6/14/11 $2,294,906.30
Credit Card Activity for period ending April 30, 2011 $ 86,012.24
(A3.1) Approval of Contract Award for 2011 Construction Debris Hauling and
Disposal (Bid 12-29)
Staff recommends City Council approval of a contract for construction debris
hauling and disposal to KLF Trucking (2300 W. 167th Street, Markham, IL) in the
amount of $144,767.50. Funding for this work will be from the Water Fund,
Sewer Fund and General Fund. In FY2011, funding is allocated in the amount of
$126,650.00. The remainder of the contract funding will occur in FY2012.
For Action
(A3.2) Approval of Vehicle and Equipment Purchases
Staff recommends City Council approval to purchase 7 replacement
vehicles/equipment for various divisions and departments from Currie Motors
(9423 W. Lincoln Hwy., Frankfort, IL) in the amount of $446,693.56 for two (2)
Ford 3/4Ton pick-up trucks with plows and five (5) Ford 1-Ton Dump trucks with
plows. Funding will be provided by Fleet Services Capital Outlay Budget for
Automotive Equipment (7720.65550) which has an approved budget for FY2011
of $1,900,000 of which $500,000 was allocated for this replacement equipment.
For Action
2
City Council Agenda June 13, 2011 Page 3 of 9
6/9/2011 9:17 AM
(A3.3)Approval of a Vacuum Truck Vehicle Replacement Purchase
The Fleet Services Division of the Public Works Department and the Utilities
Department staff recommends City Council approval to purchase one (1)
replacement Vacuum Truck vehicle for the Sewer Division of the Utilities
Department from Standard Equipment Company (2033 W. Walnut Street,
Chicago, IL) listed in the amount of $399,837, less a trade-in allowance of
$65,000 for a net cost of $334,837. Funding will be provided by Fleet Services
Capital Outlay Budget for Automotive Equipment (7720.65550) of which
$350,000 was allocated for this replacement equipment.
For Action
(A3.4)Approval of Purchase of Arbotect Fungicide
Staff recommends approval of the sole source purchase of 111 gallons of
Arbotect fungicide at $377.23 per gallon for a total purchase amount of
$41,872.53. Funding will be provided by FY2011 General Fund account
#3535.62496 with a total allocation of $291,400.
For Action
(A4) Approval of Contract between the City of Evanston and the Evanston
Police Sergeants Association (Fraternal Order of Police – FOP)
Staff recommends approval of the Agreement between the City of Evanston and
the Evanston Police Sergeants Association for a successor collective bargaining
agreement commencing March 1, 2011 through December 31, 2012. Funds
associated with the settlement of the agreement are contained in the FY11 City
budget, within the Police Department business units.
For Action
(A5) Resolution 31-R-11: Adoption of the City of Evanston Identity Protection
Policy
Staff recommends City Council approval of Resolution 31-R-11 Identity
Protection Policy to safeguard social security numbers collected, maintained, and
used by the City of Evanston against any unauthorized access and use.
For Action
(A6) Resolution 35-R-11: Designation of Illinois Municipal Retirement Fund
(IMRF) Authorized Agent
Staff recommends approval of Resolution 35-R-11, which changes the IMRF
Authorized Agent from Joellen C. Earl, Director of Administrative Services to
Cheryl Chukwu, Human Resources Manager. The City’s Human Resources
Director has traditionally been designated as the Authorized Agent. It is more
efficient and appropriate that the designation remain within the Human
Resources Division.
For Action
3
City Council Agenda June 13, 2011 Page 4 of 9
6/9/2011 9:17 AM
(A7) Ordinance 35-O-11: Amending Noise Restrictions for Construction and
Commercial Leaf Blowers on Holidays
Staff recommends consideration of Ordinance 35-O-11, which clarifies the
existing subsections on noise prohibitions for construction activities and
commercial operators of leaf blowers to extend the prohibitions specified to all
day on Sundays and all City, State of Illinois and federal holidays. This ordinance
is presented at the request of a resident.
For Introduction
(A8) Ordinance 40-O-11: Enacting a New Subsection 3-5-6-(AA) of the City
Code, “Class AA” Liquor Licenses
Local Liquor Commissioner recommends that the City Council suspend its rules
and introduce and adopt Ordinance 40-O-11, which permits licensees to operate
café-bar-delicatessen-wine shop hybrids. Licensees would be permitted to sell
wine and beer. The cafés may not operate as Type 2 Restaurants. Suspension
of the Rules requested to permit Introduction and Action on June 13, 2011.
For Introduction and Action
(A9) Ordinance 41-O-11: Increasing the Number of Class AA Liquor Licenses to
Permit Issuance to Central Street Café
Local Liquor Commissioner recommends that the City Council suspend its rules
and introduce and adopt Ordinance 41-O-11, increasing the number of Class AA
liquor licenses from 0 to 1 to permit issuance to Chardonnay Wine Bar Corp.,
d/b/a “Central Street Café,” located at 2800 Central Street. Suspension of the
Rules requested to permit Introduction and Action on June 13, 2011.
For Introduction and Action
(A10) Ordinance 44-O-11: Decreasing the Number of Class D Liquor Licenses
Due to a Change in Ownership of Royin Sushi Bar
The Local Liquor Commissioner recommends adoption of Ordinance 44-O-11,
decreasing the number of Class D liquor licenses from 24 to 23 due to a change
in ownership of Royin Sushi Bar, 1930 Central Street.
For Introduction
(A11) Ordinance 45-O-11: Increasing the Number of Class D Liquor Licenses to
Permit Issuance to Royin Sushi Bar
The Local Liquor Commissioner recommends adoption of Ordinance 45-O-11,
increasing the number of Class D liquor licenses from 23 to 24 to permit
issuance to Red Maki, Inc., new owner of Royin Sushi Bar, 1930 Central Street.
For Introduction
4
City Council Agenda June 13, 2011 Page 5 of 9
6/9/2011 9:17 AM
(A12) Ordinance 28-O-11 Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Water Pollution Control Loan Program
Staff recommends approval of Ordinance 28-O-11 authorizing the City to borrow
funds from the Illinois Environmental Protection Agency Water Pollution Control
Loan Program. Loan funds will be used for the construction of the Large
Diameter Sewer Rehabilitation Phase I project. This ordinance authorizes the
City to borrow up to $4,000,000. The debt service will be paid from the Sewer
Fund. Staff has attached a revised long-term funding analysis that includes this
loan and the debt service for repayment. This ordinance was introduced at the
May 23, 2011, City Council meeting.
For Action
(A13) Ordinance 47-O-11: Provisionally Adopting, Enacting and Re-enacting
Titles 1, 2, and 11 of the Evanston City Code
Staff submits for review and consideration adoption of Ordinance 47-O-11
provisionally amending the following Titles to the Evanston City Code: 1) Title 1,
General Administration; 2) Title 2, Boards and Commissions; and 3) Title 11,
Administrative Adjudication. This ordinance was introduced at the May 23, 2011,
City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Consideration of a Request for a Two Year Time Extension for an Approved
Planned Development for 318-20 Dempster that Expires on June 30, 2011.
Staff recommends approval of the two year extension request. The project
involves the renovation of the former livery stable behind the existing landmark
double house located on the property. The planned development was adopted on
March 24, 2008.
For Action
(P2) Consideration of a Requested Time Extension of Planned Development
Approved by Ordinance 93-O-03 for Property at 1710 Orrington Avenue and
1717-1725 Sherman Avenue
Staff recommends the approval of a two year extension to the approved site
development allowances granted in the planned development for the Orrington
Hotel (1710 Orrington Ave.) and the Orrington garage (1717-25 Sherman Ave.).
The applicant has requested a five year extension. The previous extension,
approved on March 24, 2008, expires on October 11, 2011. The remaining scope
of work for the project is the construction of thirty residential units in three floors
above the existing parking garage at 1717-25 Sherman, owned and used by the
Hotel.
For Action
5
City Council Agenda June 13, 2011 Page 6 of 9
6/13/2011 4:23 PM
(P3) Consideration of a Request for a Two Year Extension of a Special Use for
the Establishment of a Dormitory Located at 1620 Central Street (National
Louis University PACE Program Dormitory
Staff recommends approval of the requested two year extension. The project
and special use are consistent with the Comprehensive Plan and the Central
Street Zoning Overlay. The adopted special use expires on July 11, 2011.
For Action
(P4) Ordinance 55-0-11 Amending Subsection 2-9-8-C of the City Code to
Require Mailed Notice of Certain Meetings of the Preservation Commission.
This proposed Ordinance requires notice to neighbors within 250 feet of certain
applications for Certificates of Appropriateness. Staff recommends introduction.
For Introduction
(P5) Ordinance 46-O-11, Granting a Special Use Permit For The Planned
Development Proposed at 1915-1919 Grey Avenue
Plan Commission and City staff recommend the adoption of Ordinance 46-O-11,
granting a special use permit for the planned development proposed at 1915-
1919 Grey Avenue. This proposed development will stimulate neighborhood
revitalization and provide 6 units of affordable housing, four units of new
construction and two rehabilitated units as part of Neighborhood Stabilization
Program 2 (NSP2). The applicant requests to exceed development allowances to
build a 4 unit multi-family structure on the property and to allow the new
residential building to stand 9’ 4 ½” from the existing residential structure. This
ordinance was introduced at the May 23, 2011, City Council meeting. This
development allowance requires a 2/3 approving vote from the City Council.
For Action
(P6) Ordinance 53-O-11: Amending Various Portions of the Green Building
Ordinance
Staff recommends passage of Ordinance 53-O-11, amending various portions of
the Green Building Ordinance, Title 5, Chapter 24 of the City of Evanston Code
of 1979. This amendment provides for an appendix to address Evanston
Sustainable Building Measures for New Construction which is part of an option
for compliance with the City’s goal of green building design for buildings ten
thousand square feet (10,000 sq. ft.) to twenty thousand square feet (20,000 sq.
ft.) This ordinance was introduced at the May 23, 2011, City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston May 2011 Bills
Township of Evanston Supervisor recommends City Council approval of the
Township of Evanston bills, payroll, and medical payments for the month of May
2011 in the amount of $130,601.26.
For Action
City Council Agenda June 13, 2011 Page 7 of 9
6/9/2011 9:17 AM
(H2) Resolution 2T-R-11: Township Identity Protection
Human Services Committee recommends approval of Resolution 2T-R-11,
Township Identity Protection Policy, which establishes mechanisms for the
Township to minimize identity theft concerns by limiting access to social security
numbers.
For Action
(H3) Ordinance 1T-O-11 Proposed Budget and Appropriation Ordinance for
Town Purposes, for the Year Ending March 31, 2012
Township of Evanston Supervisor/Treasurer recommends that City Council/
Township Trustees approve the Town of the City of Evanston budget for the
fiscal year commencing April 1, 2011 and ending March 31, 2012 with Town
Fund total of $275,753 and General Assistance Fund total of $986,553. Total
appropriations are $1,262,306.
For Introduction
(H4) Resolution 36-R-11: Supporting the Proposal of the Evanston Parks
Coalition to Conduct a Visioning Process for the Design and
Redevelopment of Grey Park
The Playground and Recreation Board recommends approval of Resolution 36-
R-11 supporting the proposal of the Evanston Parks Coalition to conduct a
visioning process for the design and redevelopment of Grey Park located at
Ridge Ave. and Main St.
For Action
(H5) Resolution 37-R-11: Expressing Legislative Findings Regarding the Status
of the City’s Sublease with the Evanston Wilmette Golf Course Association
for the Frank Govern Memorial Golf Course
Human Services Committee recommends consideration of Resolution 37-R-11
regarding the City’s sublease with the Evanston Wilmette Golf Course
Association for the Frank Govern Memorial Golf Course. The resolution is
presented with minor revisions per instructions of the Human Services
Committee on June 6, 2011.
For Action
7
City Council Agenda June 13, 2011 Page 8 of 9
6/9/2011 9:17 AM
OTHER COMMITTEES
(O1) Ordinance 36-O-11, Amending Evanston City Code, 1-5-3(A)
Rules Committee recommends adoption of Agenda Item (O1) Resolution 34-R-
11 and Agenda Item (O2) Ordinance 36-O-11. Title, 1, Chapter 5, Section 3(A) of
the Evanston City Code and City Council Rule 16.5 currently state that the City
Council meetings shall be held semi monthly or twice a month, respectively. On
May 2, 2011, the Rules Committee met and considered an amendment to the
Evanston City Code and City Council Rule noted above. The Rules Committee
recommends that the City Council meetings be held three times a month. This
ordinance was introduced at the May 23, 2011, City Council meeting.
For Action
(O2) Approval for Financial Assistance for Marketing Support for
Redevelopment of the Southeast Corner Main Street and Chicago Avenue
The Economic Development Committee and staff recommend to City Council
approval of financial assistance in the amount of $20,000 for OMS Evanston LLC
(“OMS”), the development team seeking to develop the southeast corner of Main
Street and Chicago Avenue. The financial assistance will be for the purpose of
funding marketing activities related to the development of the site as a mixed-use
office and retail development. Funding will be provided by the Economic
Development Fund’s Business Attraction and Expansion budget (# 5300.62660).
(O3) Approval for Assistance from the Façade Improvement Program for Bossell
Imports (1905 Church Street Street)
The Economic Development Committee and staff recommend approval for
financial assistance for façade improvements for Bosell Imports located at 1905
Church Street on a 50/50 cost-sharing basis not to exceed $1,400. Funding will
be provided by the Economic Development Fund’s Business District
Improvement Fund (# 5300.65522).
(O4) Approval for Assistance from the Façade Improvement Program for 2800
Central Street
The Economic Development Committee and staff recommend approval for
financial assistance for façade improvements for Central Street Café located at
2800 Central Street on a 50/50 cost-sharing basis not to exceed $9,400. This
recommendation is conditional upon work commencing and being completed
after the execution of a Program Agreement between the applicant and the City.
Work begun prior to the execution of a Program Agreement will be ineligible to
receive funding through the Façade Improvement Program. Funding will be
provided by the Economic Development Fund’s Business District Improvement
Fund (# 5300.65522).
8
City Council Agenda June 13, 2011 Page 9 of 9
6/9/2011 9:17 AM
APPOINTMENTS
(AP1) For Reappointment to:
Zoning Board of Appeals Mathew J. Rodgers
MEETINGS SCHEDULED THROUGH JUNE 2011
Upcoming Aldermanic Committee Meetings:
Wednesday, June 15 7 pm Northwestern University/City Committee
Monday, June 20 7 pm City Council Meeting
Tuesday, June 21 7:30 pm Housing & Community Dev Act Committee
Wednesday, June 22 6 pm Transportation/Parking Committee
Wednesday, June 22 7:30 pm Economic Development Committee
Monday, June 27 5:45 pm Administration and Public Works Committee
Monday, June 27 7:15 pm Planning & Development/City Council Meeting
--------------------------------------------------------------------------------------------------------------------------------------------
Information is available about Evanston City Council meetings at:
http://www.cityofevanston.org/government/agendas-minutes/agendas-minutes---city-council/index.php.
Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to
ensuring accessibility for all citizens; If an accommodation is needed to participate in this meeting, please
contact this City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
9
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE, EVANSTON 60201
COUNCIL CHAMBERS
Monday, May 16, 2011
7:00 p.m.
Roll Call: Alderman Burrus Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson
Mayor Tisdahl called the Special Meeting of the City Council to order at 7:08 p.m. after
Roll Call.
Mayor Proclamations and Public Announcements
Mayor Tisdahl read a Proclamation for National Public Works Week, to be May 15-21.
She then presented the Proclamation to Ms. Suzette Robinson, Director of Public Works.
The Mayor’s second Proclamation was to announced the month of May 2011 as National
Preservation Month, and presented the Proclamation to Mr. Carlos Ruiz.
Mr. Gary Shoemaker, Present Chair of the Evanston Preservation Commission, then
came forward to name the winners of the 2011 Preservation and Design Awards. He first
thanked the jurors for their time in judging and finally picking the winners.
These were the following categories and winners:
Proper Rehabilitation/Alteration: 2100 Ridge- Lorraine H. Morton Civic Center
Adaptive Reuse: 1601, 1607 and 1611 Simpson Street
1228 Florence Avenue
Sensitive Addition: 2305 Hartrey Avenue
2448 Lincolnwood Drive
2205 Sherman Avenue
721 University Place
Sensitive Addition/Alteration: 1334 Hinman Avenue
Proper Rehabilitation/Restoration: 1143 Forest Avenue
1702 Chicago Avenue
Mary Perkins Award for Restoration: 1881 Sheridan Road - Harris Hall
Mary Perkins Award for New Construction: 1461 – 1467 Ashland Avenue
10
DRAFT April 12, 2011 Page 2 of 7
City Manager Presentations and Announcements:
City Manager Bobkiewicz asked Mr. Stoneback, Director of Utilities to come forward to
talk about the Water Quality Certification Report. He reported the lab has received “0”
deviation for the third consecutive time, and he introduced the City’s Chemist Eleanore
Meade and Microbiologist Al Diaz-Mazarredo. Mr. Stoneback also responded to Mr.
Bobkiewicz’s inquiry by stating the City of Evanston is the only Municipality in Illinois who
has received the “0” deviation award three times in a row.
City Manager Bobkiewicz then asked the Council if they were aware of the fire that
occurred at the water plant, in connection with the power outage that had occurred. He
asked Mr. Stoneback to comment on the incident. Mr. Stoneback stated two of the
feeders that supply electricity to the water plant went out concurrently, which resulted in
an explosion and a fire in the switch gear. There were multiple damages that now need to
be cleaned, and restored before being placed back into operation. His staff arrived at the
plant at 6:00 a.m. and worked for twelve hours checking out all of the functioning parts.
He also stated all the proper procedures were initiated and the plant was covered through
its insurance policy. The City Manager praised Mr. Stoneback and his staff for the quick
response and handling of the incident.
Citizen Comment
The following persons spoke on the Budget
Mike Vasilko, 2728 Reese stated he was hopeful the suggested list would not be an
official referendum. He also spoke of the debt status and suggested the City to focus on
suggestions for debt reduction immediately.
Junad Rizki, 2262 Ridge Ave. asked the Council to override the Mayor’s decision to not
allow a business to come to the City, that would create over One Hundred-Fifty jobs. He
also questioned the City’s Capital Plan procedures and the crime in the streets.
Kevin O’Connor, 1227 ½ Isabella, suggested that a more central location for the
proposed Salt Dome would be more advantageous. He wanted to know if any of the
awards tonight involved tax dollars or tax breaks. He also questioned the procedures
used in keeping or bringing businesses to Evanston.
Salt Dome speakers:
Muffy McCulley, 830 Madison spoke of her concerns of the suggested placement of the
Salt Dome/Barns and she was against the Ashland/Noyes Street possible location
because of automobile traffic as well as children going to and from Haven School.
11
DRAFT April 12, 2011 Page 3 of 7
SPECIAL ORDER OF BUSINESS
(SP1) Presentation and Discussion of Salt Dome Issues
Staff recommends that City Council receive the updated salt dome report and
staff requests City Council approval of the salt dome style and location or short
list of locations for final consideration.
For Action
Ms. Suzette Robinson, Director of Public Works answered a question from
Alderman Rainey concerning the purchase and storage of the Salt by stating, “The
City purchases and store salt for Northwestern, Districts 65 and 202, to the tune of
1000 tons/year between the three of them and the three entities come with their
trucks and the City load the trucks with salt”. She gave a location report of the
current Salt Dome and stated it was over twenty-years old and in a dilapidated
condition. The reasons she presented for the proposal of relocation and building
were as follows:
• Leaks in the concrete ceiling
• The small capacity for storage
• Need a capacity of at least 4,000 tons (Des Plaines built one)
• Need new technological improvements
• To comply with land use and zoning
• To use a Gambrel style
• Need to have an adjacent primary route for trucks
• Need to be centrally located
• Need adequate drainage
• Amenities included:
a) In-door and or covered storage
b) Salt brine production equipment
c) Overhead liquid deicing capability
She also stated there maybe possible partnerships with other municipalities
such as Skokie, Morton Grove. Staffs recommendation was for the Gambrel style.
Alderman Wynne wanted to know the size of the proposed domes and requested they be
sent to the Council.
Ms. Robinson stated previously they had looked at 2424 Oakton, Northshore Towing, and
the Junkyard Lot. The following are the location options that were presented with the foot
print size of 150’ X 200’:
• Ryan Stadium Parking Lot
• Former City Compost Site (James Park)
• Open Space at Ashland and Noyes owned by Metropolitan Water
Reclamation District (MWRD)
• Open Space North of District 65 Headquarters (owned by MWRD)
Alderman Holmes asked if any of the neighbors in the areas had been contacted. Ms.
Robinson replied saying once direction was given by Council the affected neighborhoods
would be contacted.
12
DRAFT April 12, 2011 Page 4 of 7
Alderman Fiske had an ecological concern of salt leaching out from the concrete floor
into the soil and water. Ms. Robinson stated they would look into the ecological issues at
all of the possible sites.
Alderman Rainey stated since Northwestern, Districts 65 and 202, share in the salt dome
now the City already has partners. She then asked about Winnetka as being a partner
and suggested to talk to them as well. Alderman Rainey also suggested another possible
site at the western end of the Jewell on Howard in Skokie, and that site is also owned by
MWRD. Ms. Robinson stated the area is very congested, but they will look into the
possibility.
The final piece of the report was the total cost for the Salt Dome which had three options:
a) Dome style with Brine/Blending (B&B) Equipment $ 718,500.00
b) Center-End drive thru with B&B Equipment
(60’x128’) $ 947,982.50
c) Center-Center drive thru with B&B Equipment
(70’x128’) $1,011,527.50
Mayor Tisdahl asked if she had completed her report and her answer was yes. She then
asked if Ms. Robinson just needed direction from the Council. Mr. Bobkiewicz answered
and said the most important issue is location and would like some feedback from the
Council, and should keep both structural styles in play for now.
Alderman Grover asked:
• What is overhead liquid deicing? Ms. Robinson stated it was a sprayer system in
the top of the Salt Dome that sprays a liquid on the salt to pre wet the salt which
allows the salt to stick to the ground.
• How old is Skokie’s Salt Dome, and where was it built? Ms. Robinson stated it was
off Gross Point just south of Church Street on their facility.
• Did they not feel the need to add overhead deicing or brine? Ms. Robinson stated
no they did not add those items.
• Do they come to us? Ms. Robinson said they come to us for the geo-melt and
bought the salt brine last year through a distributor.
Alderman Wynne stated of the two styles she believed the Gambrel was the better
choice, but she does not like any of the proposed locations and agrees to go with
Alderman Rainey’s suggestion. After a few more questions from the Aldermen and
answers from Ms. Robinson the final decision was not to accept any of the proposed
locations, and to review the site Alderman Rainey suggested as well as looking outside of
the City of Evanston and then do a further community outreach within the next six
months.
(SP2) Safety Update
Staff recommends consideration of a status report on implementation on the City
Council’s goal regarding safety. The report will be provided at the May 16, 2011 Special
City Council meeting.
13
DRAFT April 12, 2011 Page 5 of 7
For Discussion
Chief Richard Eddington came forward to give a report complimenting the men and
women of the Evanston Police Department. The Chief recognized Officers Noble, Rust
and Jones as the Officers of the year, for their work in the 1900 block of Jackson.
The Chief had divided his report into three categories:
1. Traffic – Trying to make Evanston a safer more walk able City by focusing
on the following:
• Cell phone citations
• Pedestrian crossing violations
• School zone citations
2. Crime Suppression
• Deployment Strategies Meetings (Cops on Dots)
a) Preventing past patterns
b) Preventing future incidents before they are entrenched in
the neighborhoods
c) Early recognition of patterns
3. Order Maintenance
• Large red dots on his chart equals man with a gun that also shows a
decline since 2008)
• 247 in 2008
• 207 in 2009
• 180 in 2010
• Year to date only 43 incidents of man with a gun
The only problem they encounter when answering these types of calls is they may find
shell casings, damaged property from bullet shots, but will not find participants.
Summer Plan
The plan usually runs from Memorial Day until Labor Day with a shift running from 8:00
p.m. to 4:00 a.m.
• In 2010 they staffed One Hundred Seven shifts at the cost of $47,000.00.
• This year anticipating staffing 128 shifts at the cost of $57,000.00.
• Eighty-four shifts are funded with City funds, and
• Forty-four are funded by funds by the Cook County Judiciary Grant.
• They will be focusing on the hot spots
• Added five Officers from the Problem-Solving Team
• Increased the Foot-Patrols
• Curfew Ordinances have made a marked impact on youth crime and victimization
• Truancy Ordinances will also assist on helping instead of punishing
Chief Eddington stated ”we are very good at solving crimes, but we are not to good at
fixing community problems. We need community commitment to do that”
In response to Alderman Fiske’s questions, Chief Eddington stated when curfew is
broken:
• The child goes to the station,
• Parent or guardian is called
14
DRAFT April 12, 2011 Page 6 of 7
• Then a date to appear in front of a Judge here in Adjudication to explain their
reason for breaking curfew.
• It is best when the parent comes with the child to Adjudication
• The parents are notified
• If a parent/guardian does not come to pick up their child it becomes an expensive
babysitting service
(SP3) FY2012 Budget Issues and Community Priorities
Staff recommends City Council consideration of the FY2012 Budget issues and
discussion of community priorities.
For Action
City Manager Bobkiewicz gave his report and made the following statements:
• Trying to bridge the deficit gap of 1.4 million dollars for January 1, 2012
• 3.2 million dollars January 2013
• Shifting 2 million dollars from the Operating Budget to Capital Improvements
• 4.0 million dollars January 2012 with these additional fund shifts
• 5.2 million dollars January 2013
• Received a list of 175 responses from the community involvement initiative
• To evaluate all Municipal Services by Community Priorities
The three main areas of the Strategic Plan were:
1. Economic Viability
2. Environmental Sustainability
3. Strengthen the Community
He also said they had to look at the City Council goals to see if these changes supported
the Council’s goals. He then stated they added two more goals that they felt would
encompass the goals of the Council, which would make the Strategic Plan a total of five
with the following:
4. City Council’s goals
5. Safe Community
He also presented his proposed Service Change Ideas and the Project Assignments he
was proposing tonight.
If deciding to contract out services the City must be able to compare apples to apples as
well as making sure the efficiencies are adequate, as stated by the City Manager.
Aldermen’s concerns with the Proposal :
1. Reclassification and collective bargaining
2. Paying for Crossing Guards
3. Property Tax Exemption Involvement
4. Affordable Housing/Emergency Taxes and Fees if affecting construction
5. Demolition Tax of the City
6. Possible Administration of the Township Emergency Funds
7. Contracting out Professional Services analysis
8. Evaluation of Administrated costs plus personnel
9. Tennant Leases at the Noyes Center
15
DRAFT April 12, 2011 Page 7 of 7
10. Lack of efficient use of space in the Lorraine H. Morton Civic Center
11. Bank of America’s $12,000,000.00 purchase of the Dempster Dodge Shopping
Center
12. Foreclosure Sales Legislation
City Manager Bobkiewicz suggested to forgo with the $100.00 spending survey that was
given to the community at large due to it only represented a small section of the City.
13. Solicitation from staff of ideas to save funds
City Manager stated if the State does another 2 million dollar hit, he will then have to
reduce Police and Fire Services as well as additional ones to what is proposed tonight.
He announced the following schedule:
• Come back August 8th to the Council with further information
• Go back to the community at the end of August and through September
• First part of October will present a proposed 2012 budget
• Continue with previous budget hearings
• Have a completed budget by Thanksgiving
Alderman Wilson motioned for the Council to convene to an Executive Session to discuss
Real Estate. There was a 9-0 vote to approve the motion. The Special Meeting ended at
10:08 p.m.
Hon. Rodney Greene
City Clerk
16
DRAFT
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, May 23, 2011
Roll Call: Alderman Burrus Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order after a Roll Call
was completed at 8:24 p.m.
Mayor Proclamations and Public Announcements
Mayor Tisdahl announced the winner of the Evanston Idol contest was Ms. Evonda
Thomas. She secondly announced that City Clerk Greene had won the International
Institute of Municipal Clerks 2011 Program Excellence In Governance Award, and then
asked Clerk Greene to display the award and tell how he did that.
City Clerk Greene explained how the IIMC (International Institute of Municipal Clerks),
seek submissions each year projects that someone has done in the community that
made a difference. The project that we submitted was the one that we placed online the
RETT (Real Estate Transfer Tax) form and Water Affidavit. This process saved postage
for both the City of Evanston and the Lawyers. From the submissions mine was the
winner for the year 2011. I also want to thank Ms. Erika Storlie our web developer who
made this possible as well as Ms. Elaine Autwell my Deputy Clerk who helped proof-read
the final document.
City Manager Public Announcements and Presentations
Memorial Day Trash Collection Schedule was announced by Ms. Robinson, Director of
Public Works as follows:
• For Monday, May 30th all trash will be collected one day later
• The condo recycling that occurs on Friday will be on Saturday
City Manager also stated the Public Libraries will be closed both Sunday and Monday
and tomorrow at 7 p.m. there will be an informational meeting in the Parasol room. The
discussion will be on a proposed tax on bags in Evanston and a broad discussion of
bans, plastic and paper bags. There will also be a round table discussion and the results 17
2
will be reported to the Council at a future meeting as stated by the City Manager.
Communications: City Clerk
City Clerk stated he had no communications.
Citizen Comment
The following two persons spoke on H1
Michael Miro, 1410 Chicago Ave. #307 he is the Program Director/Farmers’ Market
Manager for the Ridgeville Park District. He asked the Council to consider waving or
lowering the $225.00 Health Inspection fee for the vendors of the market. The fees would
cause the loss of most of the vendors at the market.
Frank Jefferis, 613 Sherridan Rd. is the Vice Chair of the Friends of the Evanston
Farmers’ Market stated he was just here to observe the process. He also thanked Mr.
Zollie Webb and Mr. Doug Gaynor for their support in working with the Farmers’ Market.
He also wanted the Health Department to engage in meaningful conversation with the
businesses and citizens that these fees would be impacting.
Betty Ester, 2031 Church stated she was speaking for Madelyn DuCree, who was
requesting the Council not to suspend the rules on (P2) so that she could come to speak
of her concerns at the next Council meeting.
Virginia Mann, 3004 Normandy, thanked the Council for the support of the Elm Tree
Inoculation, she then stated how she and her neighbors were disrespected at the Plan
Commission Meeting. She encouraged all to view the video of the meeting to see just
how badly the officials acted.
The following two persons spoke on the Kendall issues
Padma Rao, 2246 Sherman Av. stated her concerns for the killing of trees on the
Property and how the Council has not answered any of the questions that were posed to
them. She also stated some of the City Code and the Statutes of State Law concerning
preservation of trees.
BK Rao, 2246 Sherman Ave. wanted to know where the records that demonstrated
compliance of the developer to the City Code and State statutes. She also demanded
that each Council member state where they stand on this issue of the Kendall project,
and to produce the documents that led them to their decision.
Eve Doi,1840 Oak Ave., suite LM110, is the Executive Director of the Evanston Chamber
stated she just wanted to introduce herself and offer the assistance of the Chamber’s
staff to the Council as they form closer relationships together.
Junad Rizki, 2021 Ridge Ave stated his concerns for the salt dome and needless
spending, doing work for Skokie with no financial benefits. He was also concerned about
the transfer of funds from one fund to another and asked how many positions will be
impacted by this action.
Items not approved on Consent Agenda:
(H1)Ordinance 34-O-11: Farmers’ Market Ordinance Amendments
Staff recommends approval of Ordinance 34-O-11 Amending Chapter 25, “Farmers’
Market,” of Title 3, “Business Regulations,” of the Evanston City Code, Related to the
Regulation of Farmers’ Markets. The Human Services Committee reviewed and
approved the changes to the ordinance on Monday, May 2, 2011. This ordinance was
18
3
introduced at the May 9, 2011 City Council meeting at which time information was
requested from the Health Department regarding food sanitation guidelines.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of May 9, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 5/8/11 $2,488,528.91
(A2) City of Evanston Bills FY2011 through 5/24/11 $2,979,024.98
(A3.1)Approval of Contract Award for the Management and Operation of Three (3)
Downtown Parking Facilities to Central Parking System (RFP 11-66)
Staff recommends contract award to Central Parking System (CPS) (1 N. LaSalle, Suite
1650, Chicago, IL) to manage and operate the Sherman Plaza, Maple Avenue and
Church Street parking facilities. The contract term is for an initial 2-year and 8 month
period beginning May 1, 2011 and terminating December 31, 2013 with two optional 1-
year renewals, for a not-to-exceed cost of $1,007,099 for the first eight (8) months of the
contract, $1,511,299 for year two (2) and $1,545,977 for year three (3). Funding is
provided by the Parking Fund.
For Action
(A3.2)Approval of Contract for Meter Transmission Units Purchase to Water
Resources Inc. (Bid 12-24)
Staff recommends City Council approval of a two-year contract in response to Bid 12-24
for Meter Transmission Units Purchase to Water Resources Inc. (390 Sadler Avenue,
Elgin, IL) in the amount of $58,000. Funding for the contract will be from the Water
Fund. In FY 2011, funding is in the amount of $25,100. In FY 2012, funding will be
provided in the amount of $32,900.
For Action
(A3.3)Approval of a One-month Extension to the City’s Current Electricity Supply
Agreement with MidAmerican Energy Company and Approval of an Electricity
Supply Agreement for 23 City Owned Facilities based on Bids to Be Received on
May 23, 2011 (RFP 12-23)
Staff recommends approval of a one-month extension to the City’s current Electricity
Supply Agreement with MidAmerican Energy Company (4299 NW Urbandale Drive,
Urbandale, IA) and approval of an Electricity Supply Agreement with the low, responsive
and responsible proposer to RFP 12-23 to supply electrical energy to twenty-three (23)
City owned facilities beginning July 1, 2011. The low responsive and responsible
proposer will be determined upon receipt of pricing on the morning on May 23, 2011
which will then be presented to Administration and Public Works Committee that night.
For Action
19
4
(A3.4)Approval of Professional Services Contract to Behles + Behles for Service
Center Locker Room Renovation Project (RFP 12-14)
Recommend award of design services for the Service Center Locker Room Renovation
Project to Behles + Behles (818 Church Street, Evanston, IL) at a total cost of $40,200.
Funding is provided by FY 2011 CIP Account #415227 with a total allocation of $37,500
and anticipated FY2012 CIP funding of $2,700.
For Action
(A3.5)Approval of a Sole Source Purchase for the BAS Upgrade Project at the
Evanston Service Center
Staff recommends approval of a sole source purchase of Andover brand Building
Automation System (BAS) controls from Schneider Electric (17475 Palmer Blvd,
Homewood, IL) for the BAS Upgrade Project at the Evanston Service Center in the
amount of $97,000. Funding is provided by CIP Account #415228 with a total allocation
of $100,000.
For Action
(A3.6)Approval of Contract Award Recommendation to NES, Inc. for the
Abatement and Disposal of Asbestos Containing Material at the Lorraine H.
Morton Civic Center (Bid 12-18)
Staff recommends approval of the abatement and disposal of asbestos containing
material at the Lorraine H. Morton Civic Center to NES, Inc. (19015 Jodi Road., Unit B,
Mokena, IL), in the amount of $44,000. Funding is provided by CIP Account #
415175.65510 with a total allocation of $450,000.
For Action
(A3.7)Approval of Contract with Nels Johnson Tree Experts, Inc. for the 2011
Dutch Elm Disease Control Program (Bid 12-28)
Staff recommends approval of a contract in the amount of $697,305 with Nels Johnson
Tree Experts, Inc. (NJTE) (912 Pitner Avenue, Evanston, IL) for the 2011 Dutch Elm
Disease Control Program. Funding for this contract will come from the General Fund
(3535.62496) in the amount of $216,400 and Reserve funds from previous years
(100.41332) in the amount of $513,216.
For Action
(A3.8)Approval of Contract with Morton Salt for Purchase of Rock Salt (Bid 12-22)
Staff recommends City Council approval of a contract for the purchase of up to 7000
tons of rock salt to Morton Salt (123 N. Wacker Drive, Chicago, IL) for a winter season
total of $419, 490. Funding for this purchase will be from the Snow and Ice Control
Fund, 2680.65015. Funding is to be split between FY 2011 ($200,000) and FY2012
($219,490).
For Action
(A3.9)Approval of Annual Harley Davidson Lease Agreement for the Evanston
Police Department
The staff of the Fleet Services Division of the Public Works Department and Police
Department recommend City Council approval for the City Manager to sign a one (1)
year lease agreement with Chicago Harley Davidson Inc. (2929 Patriot Boulevard in
20
5
Glenview, IL) in the amount of $23,940 for the period of June 1, 2011 to June 1, 2012
for seven (7) leased Harley Davidson motorcycles. Funding is provided by Fleet Capital
Outlay, Vehicle Lease Charges (7720.62402) with a budgeted amount of $25,000 for
this lease expense.
For Action
(A3.10Approval of Contract with Carl Walker, Inc. for Design Engineering Services
for Emergency Repair of Service Center Parking Deck
Staff recommends approval of the contract for Parking Deck Restoration Design
Engineering Services to Carl Walker, Inc. (1920 South Highland Avenue, Suite 210,
Lombard, IL) to facilitate the emergency repair of the Evanston Municipal Service
Center, Building D, parking deck. Funding for this work will come from the CIP Fund
“Service Center Parking Deck Repairs” (415224) in the amount of $44,300. The
budgeted amount is $50,000.
For Action
(A3.11Approval of Single Source Purchase of Library Automation Services from
Cooperative Computer Services
Staff recommends approval of the single source purchase of library automation services
from Cooperative Computer Services (CCS) (3355J N. Arlington Heights Rd., Arlington
Heights, IL) in the amount of $82,613.74. This is a 1.7% decrease over last year on an
annualized basis. Funding in the amount of $78,053 will be from the Library’s Technical
Services Computer Licenses and Support account (2835.62340) and $4,560.74 from
the Adult Services Computer Licenses and Support account (2806.62340). The City
Council approved an intergovernmental agreement with Cooperative Computer
Services for the provision of library automation services in 2005.
For Action
(A4)Resolution 32-R-11: Authorizing the City Manager to Execute a Five (5) Year
Lease Allowing Continued Use of Parking Lot 38 Located 1016 Grove Street
Staff recommends City Council approval of Resolution 32-R-10 authorizing the City
Manager to enter a five (5) year lease allowing continued use of City Parking Lot 38
located at 1016 Grove Street. Lease will be with the Young Men’s Christian Association
(YMCA) located 1000 Grove Street, Evanston, IL 60201. Funding for the lease will be
provided by the Parking Fund, Account 7015.62375.
For Action
(A5)Resolution 28-R-11: Authorizing Lease of First Floor Civic Center Office
Space to the League of Women Voters of Evanston
Staff recommends approval of Resolution 28-R-11 which authorizes a new one-year
lease for first floor office space with the League of Women Voters of Evanston from
June 1, 2011 to May 31, 2012 with a rent increase of 3% from $208.00 per month to
$214.00 per month.
For Action
(A6)Resolution 33-R-11: Authorizing the Open Space Lands Acquisition and
21
6
Development (OSLAD) Grant Application for the Centennial Park Lagoon
Staff recommends approval of Resolution 33-R-11 which authorizes the City Manager to
sign the Resolution of Authorization for the Open Space Lands Acquisition and
Development (OSLAD) grant application through the Illinois Department of Natural
Resources for the Centennial Park Lagoon Renovation Project. The program operates
on a reimbursement basis providing up to 50% assistance for approved project costs. A
private donor has offered a $500,000 donation in support of this project. The OSLAD
grant application will request a maximum grant award of $400,000. A commitment of
$100,000 in Capital Improvement Program (CIP) funding through the pending FY 2012
budget will also be required
For Action
(A7)Ordinance 28-O-11 Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Water Pollution Control Loan Program
Staff recommends approval of Ordinance 28-O-11 authorizing the City to borrow funds
from the Illinois Environmental Protection Agency Water Pollution Control Loan
Program. Loan funds will be used for the construction of the Large Diameter Sewer
Rehabilitation Phase I project. This ordinance authorizes the City to borrow up to
$4,000,000. The debt service will be paid from the Sewer Fund. Staff has attached a
revised long-term funding analysis that includes this loan and the debt service for
repayment.
For Introduction
(A8)Ordinance 47-O-11: Provisionally Adopting, Enacting and Re-enacting Titles
1, 2, and 11 of the Evanston City Code
Staff submits for review and consideration adoption of Ordinance 47-O-11 provisionally
amending the following Titles to the Evanston City Code: 1) Title 1, General
Administration; 2) Title 2, Boards and Commissions; and 3) Title 11, Administrative
Adjudication.
For Introduction
(A9)Ordinance 32-O-11: Authorizing an Amendment to the Real Estate Sales
Contract for Sale of City Owned Property in the 700 Block of Chicago Avenue to
Evanston Devco, LLC (AMLI Residential)
Staff recommends approval of Ordinance 32-O-11, which includes the reduced sale
price of $770,085 for the City property on the 700 block of Chicago Avenue due to
current market conditions and the substantial change in property valuation. AMLI
anticipates proceeding with construction in 2011 subject to final private financing
approval. AMLI has been pursuing plan reviews by multiple City departments in the past
90 days. This Ordinance was introduced at the May 9, 2011 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1)Ordinance 39-O11, Granting a Special Use for a Resale Establishment at 1610
22
7
Maple Street in the D3 Downtown Core Development District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 39-
O-11, granting a special use permit for the operation of a Resale Establishment with
certain conditions at 1610 Maple Avenue. The proposed business meets all special use
standards as identified in the attached ZBA findings letter and complies with the
General Plan that designates this area as the Central Business District, as identified in
the staff report to the Zoning Board of Appeals.
For Introduction
(P2)Ordinance 46-O-01, Granting a Special Use Permit For The Planned
Development Proposed at 1915-1919 Grey Avenue
Plan Commission and City staff recommend the adoption of Ordinance 46-O-01,
granting a special use permit for the planned development proposed at 1915-1919 Grey
Avenue. This proposed development will stimulate neighborhood revitalization and
provide 6 units of affordable housing, four units of new construction and two
rehabilitated units as part of Neighborhood Stabilization Program 2 (NSP2). The
applicant requests to exceed development allowances to build a 4 unit multi-family
structure on the property and to allow the new residential building to stand 9’ 4 ½” from
the existing residential structure. This development allowance requires a 2/3 approving
vote from the City Council.
For Introduction
(P3)Ordinance 53-O-11: Amending Various Portions of the Green Building
Ordinance
Staff recommends passage of Ordinance 53-O-11, amending various portions of the
Green Building Ordinance, Title 5, Chapter 24 of the City of Evanston Code of 1979.
This amendment provides for an appendix to address Evanston Sustainable Building
Measures for New Construction which is part of an option for compliance with the City’s
goal of green building design for buildings ten thousand square feet (10,000 sq. ft.) to
twenty thousand square feet (20,000 sq. ft.)
For Introduction
OTHER COMMITTEES
(O1)Resolution 34-R-11, Amending City Council Rule 16.5
Rules Committee recommends adoption of Agenda Item (O1) Resolution 34-R-11 and
Agenda Item (O2) Ordinance 36-O-11. Title, 1, Chapter 5, Section 3(A) of the Evanston
City Code and City Council Rule 16.5 currently state that the City Council meetings shall
be held semi monthly or twice a month, respectively. On May 2, 2011, the Rules
Committee met and considered an amendment to the Evanston City Code and City
Council Rule noted above. The Rules Committee recommends that the City Council
meetings be held three times a month.
For Action
(O2)Ordinance 36-O-11, Amending Evanston City Code, 1-5-3(A)
Rules Committee recommends adoption of Agenda Item (O1) Resolution 34-R-11 and
23
8
Agenda Item (O2) Ordinance 36-O-11. Title, 1, Chapter 5, Section 3(A) of the Evanston
City Code and City Council Rule 16.5 currently state that the City Council meetings shall
be held semi monthly or twice a month, respectively. On May 2, 2011, the Rules
Committee met and considered an amendment to the Evanston City Code and City
Council Rule noted above. The Rules Committee recommends that the City Council
meetings be held three times a month.
For Introduction
(O3)Consolidated Annual Performance and Evaluation Report 2009/10
The Housing and Community Development Act Committee and staff recommend
approval of the City’s Consolidated Annual Performance and Evaluation Report
(CAPER) regarding the City’s Community Development Block Grant (CDBG), HOME
Investment Partnerships (HOME) and Emergency Shelter Grant (ESG) programs for
2010/11. The CAPER must be submitted to the Chicago Field office of the U.S.
Department of Housing and Urban Development by May 31, 2010.
For Action
APPONTMENTS
Firefighters Pension Board Joe Romano
M/W/EBE Development Committee Schona Buranda
West Oakton Development Committee Allan Spear
Alderman Rainey motioned for approval of the Consent Agenda and received a second.
A Roll Call vote was taken which resulted in a 9-0 affirmative. The Consent Agenda was
Approved.
Items for discussion
(P1)Ordinance 39-O11, Granting a Special Use for a Resale Establishment at 1610
Maple Street in the D3 Downtown Core Development District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 39-
O-11, granting a special use permit for the operation of a Resale Establishment with
certain conditions at 1610 Maple Avenue. The proposed business meets all special use
standards as identified in the attached ZBA findings letter and complies with the
General Plan that designates this area as the Central Business District, as identified in
the staff report to the Zoning Board of Appeals.
For Introduction
Alderman Wilson motioned to suspend the rules and it was seconded. A Roll Call vote
netted a 9-0 result to approve. He then motioned to adopt the Ordinance with the
amendments that were introduced and it was seconded as well. A Roll Call vote was
taken with a 9-0 result to approve the adoption.
24
9
(H1)Ordinance 34-O-11: Farmers’ Market Ordinance Amendments
Staff recommends approval of Ordinance 34-O-11 Amending Chapter 25, “Farmers’
Market,” of Title 3, “Business Regulations,” of the Evanston City Code, Related to the
Regulation of Farmers’ Markets. The Human Services Committee reviewed and
approved the changes to the ordinance on Monday, May 2, 2011. This ordinance was
introduced at the May 9, 2011 City Council meeting at which time information was
requested from the Health Department regarding food sanitation guidelines.
For Action
Alderman Tendam motioned for approval with amendments and it was seconded.
Concerns:
• Time spent during the inspections and interviews of the vendors
• The fees assessed for each vendor and the events they are involved with
• Need a clear understanding of which vendors are affected
Alderman Grover called for a vote on the Ordinance with amendments. A Roll Call was
performed with an 8-1 for approval (Alderman Burrus voted nay).
City Manager then asked Ms. Evonda Thomas to come to the mike to discuss the fees for
Farmers’ Market fees and what vendors are required to have an inspection. Mr. Caneva,
Manager of Environmental Health stated the inspections fall under two categories: (1)
Fresh, uncut fruit or produce (the vendor is exempt) if nothing different is done; (2) If they
cut their fruit or slice, this is different from their norm they fall under the assessed fees.
The Aldermen gave their concerns and agreed to allow the Ordinance to stand as is
without any fee assessments, and would let staff come back on June 6th with a new
structure of fees for the various vendors in the Farmers’ Markets.
Call of the Wards
Ward 9, Alderman Burrus, thanked Ridgeville for bringing the issue to the Council’s
attention. She also announced the job opening in Ridgeville Park District for a
Commissioner and you can apply on their website. She thanked the Police, NORTAF
and the citizens who helped in the shooting death of the cab driver in the 9th ward.
Ward 1, Alderman Fiske invited all to her June 7th meeting at the Evanston Public
Library in the large community meeting room 7 – 9 p.m.
Ward 2, Alderman Braithwaite thanked all of those who came out in support of the
event held over the weekend. There were over 300 persons on Friday and another 200
on Saturday. He is planning a “Meet and Greet” 6:30-8:30 at Pinno’s for a second ward
meeting.
Ward 3, Alderman Wynne announced her visit to newly opened “Few Spirits” with
Aldermen Braithwaite and Rainey and the learning experience. She urged all to support
the business.
Ward 4, Alderman Wilson thanked Ms. Nester for all of her hard work and finding
money and doing clean-up for Grey Park.
Ward 5, Alderman Holmes announced the “Mayor’s Summit for a Safe Summer” on
June 4th at the Levy Center at 10:00 a.m.
25
10
Ward 6, Alderman Tendam suggested to staff to look at ways to expand the Farmers’
Market to include other vendors as well as the returnees.
Ward 7, Alderman Grover announced the ETHS chapter of the NAACP is hosting a
“Stop the Violence, Stop the Funerals, Start the Love, Start the Peace” campaign
committee meeting at 6 p.m. in room A241 tomorrow. On June 7th the Central Street
Neighbors are meeting with the developer of the site at 1700 Central Street, which will
be a rental building and not a condo.
Ward 8, Alderman Rainey invited the new Chamber Director to a committee meeting on
Wednesday night at 633 Howard Street. She also announced the meeting tomorrow
with 5 volunteer local architects who will be committing time and effort for the
redevelopment of the property at 727 Howard. She also offered her deepest sympathies
to the family of the slain cab driver.
Rodney Greene, City Clerk
26
Page 1 of 4
Rev. 6/9/2011 8:58:14 AM
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, June 13, 2011
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING of May 23, 2011
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 5/22/11 $2,606,603.29
City of Evanston Payroll through 6/5/11 $2,479,646.97
(A2) City of Evanston Bills FY2011 through 6/14/11 $2,294,906.30
Credit Card Activity for period ending April 30, 2011 $ 86,012.24
(A3.1) Approval of Contract Award for 2011 Construction Debris Hauling and
Disposal (Bid 12-29)
Staff recommends City Council approval of a contract for construction debris
hauling and disposal to KLF Trucking (2300 W. 167th Street, Markham, IL) in the
amount of $144,767.50. Funding for this work will be from the Water Fund,
Sewer Fund and General Fund. In FY2011, funding is allocated in the amount of
$126,650.00. The remainder of the contract funding will occur in FY2012.
For Action
(A3.2) Approval of Vehicle and Equipment Purchases
Staff recommends City Council approval to purchase 7 replacement
vehicles/equipment for various divisions and departments from Currie Motors
(9423 W. Lincoln Hwy., Frankfort, IL) in the amount of $446,693.56 for two (2)
Ford 3/4Ton pick-up trucks with plows and five (5) Ford 1-Ton Dump trucks with
plows. Funding will be provided by Fleet Services Capital Outlay Budget for
Automotive Equipment (7720.65550) which has an approved budget for FY2011
of $1,900,000 of which $500,000 was allocated for this replacement equipment.
For Action
27
Page 2 of 4
Rev. 6/9/2011 8:58:14 AM
(A3.3)Approval of a Vacuum Truck Vehicle Replacement Purchase
The Fleet Services Division of the Public Works Department and the Utilities
Department staff recommends City Council approval to purchase one (1)
replacement Vacuum Truck vehicle for the Sewer Division of the Utilities
Department from Standard Equipment Company (2033 W. Walnut Street,
Chicago, IL) listed in the amount of $399,837, less a trade-in allowance of
$65,000 for a net cost of $334,837. Funding will be provided by Fleet Services
Capital Outlay Budget for Automotive Equipment (7720.65550) of which
$350,000 was allocated for this replacement equipment.
For Action
(A3.4)Approval of Purchase of Arbotect Fungicide
Staff recommends approval of the sole source purchase of 111 gallons of
Arbotect fungicide at $377.23 per gallon for a total purchase amount of
$41,872.53. Funding will be provided by FY2011 General Fund account
#3535.62496 with a total allocation of $291,400.
For Action
(A4) Approval of Contract between the City of Evanston and the Evanston
Police Sergeants Association (Fraternal Order of Police – FOP)
Staff recommends approval of the Agreement between the City of Evanston and
the Evanston Police Sergeants Association for a successor collective bargaining
agreement commencing March 1, 2011 through December 31, 2012. Funds
associated with the settlement of the agreement are contained in the FY11 City
budget, within the Police Department business units.
For Action
(A5) Resolution 31-R-11: Adoption of the City of Evanston Identity Protection
Policy
Staff recommends City Council approval of Resolution 31-R-11 Identity
Protection Policy to safeguard social security numbers collected, maintained, and
used by the City of Evanston against any unauthorized access and use.
For Action
(A6) Resolution 35-R-11: Designation of Illinois Municipal Retirement Fund
(IMRF) Authorized Agent
Staff recommends approval of Resolution 35-R-11, which changes the IMRF
Authorized Agent from Joellen C. Earl, Director of Administrative Services to
Cheryl Chukwu, Human Resources Manager. The City’s Human Resources
Director has traditionally been designated as the Authorized Agent. It is more
efficient and appropriate that the designation remain within the Human
Resources Division.
For Action
28
Page 3 of 4
Rev. 6/9/2011 8:58:14 AM
(A7) Ordinance 35-O-11: Amending Noise Restrictions for Construction and
Commercial Leaf Blowers on Holidays
Staff recommends consideration of Ordinance 35-O-11, which clarifies the
existing subsections on noise prohibitions for construction activities and
commercial operators of leaf blowers to extend the prohibitions specified to all
day on Sundays and all City, State of Illinois and federal holidays. This ordinance
is presented at the request of a resident.
For Introduction
(A8) Ordinance 40-O-11: Enacting a New Subsection 3-5-6-(AA) of the City
Code, “Class AA” Liquor Licenses
Local Liquor Commissioner recommends that the City Council suspend its rules
and introduce and adopt Ordinance 40-O-11, which permits licensees to operate
café-bar-delicatessen-wine shop hybrids. Licensees would be permitted to sell
wine and beer. The cafés may not operate as Type 2 Restaurants. Suspension
of the Rules requested to permit Introduction and Action on June 13, 2011.
For Introduction and Action
(A9) Ordinance 41-O-11: Increasing the Number of Class AA Liquor Licenses to
Permit Issuance to Central Street Café
Local Liquor Commissioner recommends that the City Council suspend its rules
and introduce and adopt Ordinance 41-O-11, increasing the number of Class AA
liquor licenses from 0 to 1 to permit issuance to Chardonnay Wine Bar Corp.,
d/b/a “Central Street Café,” located at 2800 Central Street. Suspension of the
Rules requested to permit Introduction and Action on June 13, 2011.
For Introduction and Action
(A10) Ordinance 44-O-11: Decreasing the Number of Class D Liquor Licenses
Due to a Change in Ownership of Royin Sushi Bar
The Local Liquor Commissioner recommends adoption of Ordinance 44-O-11,
decreasing the number of Class D liquor licenses from 24 to 23 due to a change
in ownership of Royin Sushi Bar, 1930 Central Street.
For Introduction
(A11) Ordinance 45-O-11: Increasing the Number of Class D Liquor Licenses to
Permit Issuance to Royin Sushi Bar
The Local Liquor Commissioner recommends adoption of Ordinance 45-O-11,
increasing the number of Class D liquor licenses from 23 to 24 to permit
issuance to Red Maki, Inc., new owner of Royin Sushi Bar, 1930 Central Street.
For Introduction
IV. ITEMS FOR DISCUSSION
(APW1) Disposable Shopping Bag Proposed Ordinance
(APW2) Discussion of Amending Section 10-11-13, 10-11-14 and 10-11-16 of
the City Code to Establish City-wide Weight Limit; Update Truck Restricted
Routes and Designated Truck Routes
29
Page 4 of 4
Rev. 6/9/2011 8:58:14 AM
V. COMMUNICATIONS
VI. ADJOURNMENT
30
Final
Page 1 of 8
Administration and Public Works
MEETING MINUTES
Administration & Public Works
Monday, May 23, 2011
5:45 P. M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey
Members Absent:
Staff Present: Wally Bobkiewicz, Carl Caneva, Donald Cornelius, Paul
D’Agostino, Joellen Earl, Chief Eddington, Grant Farrar, Doug
Gaynor, Stephen Griffin, Jewell Jackson, Shanee Jackson, Lonnie
Jeschke, Rachel Kaminski, Chief Klaiber, Stefanie Levine, Marty
Lyons, Joe McRae, Jeffrey Murphy, Suzette Robinson, David
Stoneback, Debby Thomas, Rickey Voss
Others Present:
Presiding Member: Alderman Holmes
DECLARATION OF QUORUM
With a quorum present, Chairman Holmes called the meeting to order at 5:55 P. M.
APPROVAL OF MEETING MINUTES MAY 9, 2011.
It was moved by Ald. Burrus and seconded by Ald. Braithwaite that the minutes of the
May 9, 2011 meeting be approved. A voice vote was taken and the minutes were
approved.
NEW BUSINESS
ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 5/8/11 $2,488,528.91
It was moved by Ald. Grover and seconded by Ald. Burrus that the payroll of
5/18/11 be approved. A voice vote was taken and it was approved.
(A2) City of Evanston Bills FY2011 through 5/24/11 $2,979,024.98
Ald. Burrus asked if the funding Community Health used to pay for a jewelry
workshop at Kreative Souls by Pilar could be used to fund other activities. She
also asked who owned Kreative Souls and who decided on what activity to fund.
Carl Caneva (Division Manager Environmental Health) said it was a T-Parent
grant. The jewelry store is in Rogers Park. The goal of the workshop is to build
entrepreneurial knowledge and self esteem. The selection was made as the
owner was the only one available that had formerly been in this program. Ald.
31
Final
Page 2 of 8
Administration and Public Works
Burrus asked if it was correct that you had to go to a business owned by
someone who had previously been in the program. C. Caneva said that he
would look into the grant requirements and get back to her. Ald. Burrus asked
what the next step is and why go outside of Evanston to spend our dollars.
C. Caneva will look into it.
Ald. Rainey stated that she was very concerned about the answer to the
questions asked about the Groot Recycling & Waste Service. At a recent
community meeting, residents were very upset. They asked if any of our waste
went to Veolia and we said it goes to SWANCC but it seems that all services
exempt from the franchise do use Veolia. She urged that the franchise be
reviewed. There is a problem brewing. Why does the City allow our garbage to
go there. Suzette Robinson ( Director Public Works) said the contract does limit
a company from taking waste to Veolia. Ald. Rainey asked why there are several
types of waste collection when the City pays hundreds of thousands to
participate in SWANCC. S. Robinson said SWANCC provides a service to
single family homes. Condo, or multifamily homes, collections go to Veolia.
Grant Farrar (Corporate Counsel/City Attorney) said that the original discussion
pre-dated him but he will review and get back to the committee. Ald. Rainey
suggested that when they get into budget deliberations, all of the Bills List
questions should be pulled and used as a guide for deliberation.
It was moved by Ald. Rainey and seconded by Ald. Grover that the Bills list of
5/24/11 be approved. A voice vote was taken and it was approved.
(A3.1) Approval of Contract Award for the Management and Operation of Three (3)
Downtown Parking Facilities to Central Parking System (RFP 11-66)
Staff recommends contract award to Central Parking System (CPS) (1 N.
LaSalle, Suite 1650, Chicago, IL) to manage and operate the Sherman Plaza,
Maple Avenue and Church Street parking facilities. The contract term is for
an initial 2-year and 8 month period beginning May 1, 2011 and terminating
December 31, 2013 with two optional 1-year renewals, for a not-to-exceed
cost of $1,007,099 for the first eight (8) months of the contract, $1,511,299
for year two (2) and $1,545,977 for year three (3). Funding is provided by
the Parking Fund.
Ald. Grover noted that the City has had a contract with CPS for a long time and
they did not score very high on this new bid. She asked if they have worked out
the concerns the committee had. Rickey Voss (Manager Parking Systems)
stated that the shortcomings are being worked on. By December 2011, they
have to come up with a plan to address minor shortcomings. Ald. Rainey pointed
out that on page 47, the proposal was for the Sherman Plaza Self Park but in
fact, the contract is for three garages. R. Voss said that that was an over-site on
his part, the RFP is for all three City garages.
It was moved by Ald. Burrus and seconded by Ald. Rainey that A3.1 be
approved. A voice vote was taken and it was approved.
(A3.2) Approval of Contract for Meter Transmission Units Purchase to Water
Resources Inc. (Bid 12-24)
Staff recommends City Council approval of a two-year contract in response
to Bid 12-24 for Meter Transmission Units Purchase to Water Resources
Inc. (390 Sadler Avenue, Elgin, IL) in the amount of $58,000. Funding for the
32
Final
Page 3 of 8
Administration and Public Works
contract will be from the Water Fund. In FY 2011, funding is in the amount
of $25,100. In FY 2012, funding will be provided in the amount of $32,900.
Ald. Grover noting that this was a contract for only a few Meter Transmission
Units asked if the anticipated move to order more in 2013 meant that this
contract would automatically roll-over. David Stoneback (Director of Utilities)
said that in 2013 the City will need to replace all 14,400 MTUs. In 2013 it will be
decided what service to use, new or continuing. Ald. Rainey asked if each
resident account had an MTU and D. Stoneback replied that they do.
It was moved by Ald. Grover and seconded by Ald. Burrus that A3.2 be
approved. A voice vote was taken and it was approved.
(A3.3)Approval of a One-month Extension to the City’s Current Electricity Supply
Agreement with MidAmerican Energy Company and Approval of an
Electricity Supply Agreement for 23 City Owned Facilities based on Bids to
Be Received on May 23, 2011 (RFP 12-23)
Staff recommends approval of a one-month extension to the City’s
current Electricity Supply Agreement with MidAmerican Energy
Company (4299 NW Urbandale Drive, Urbandale, IA) and approval of an
Electricity Supply Agreement with the low, responsive and responsible
proposer to RFP 12-23 to supply electrical energy to twenty-three (23) City
owned facilities beginning July 1, 2011. The low responsive and
responsible proposer will be determined upon receipt of pricing on the
morning on May 23, 2011, which will then be presented to Administration
and Public Works Committee that night.
D. Stoneback passed out two memos: 1) Purchase Price Proposal from
MidAmerican Energy Company for One-Month Extension of the City’s Electricity
Supply Agreement and 2) Approval of an Electricity Supply Agreement for 23 City
Owned Facilities. Referring to the first memo, he stated that when the City went
out with proposals, ComEd changed the term required to switch purveyors of
electricity from seven days to eighteen. The graph shows that prices are
increasing. The fixed prices are a little higher than those currently being paid.
The monthly bill will go from 88K to 90K. D. Stoneback said that in this industry
that is reasonable. Referring to the second memo, he said the three-year
contract with Exelon is to provide electrical energy for three years (36 months) at
$0.04931 per kilowatt-hour. The annual cost difference for the 25% renewable
energy option is less than 2% of the annual total energy cost. Ald. Rainey asked
D. Stoneback to give an idea of what renewable energy is. D. Stoneback replied
that in this case it is energy from a dam. 25% of renewable energy at Exelon is
all from their dam. Ald. Rainey asked what other communities are doing. D.
Stoneback said that he did not know. State law requires, he continued, 6%
renewable energy in all new contracts. Northwestern University uses Exelon, I
got to know them, and they made a proposal to the City. Ald. Grover asked if
there was a discussion at the Utilities Committee to discuss this policy change.
D. Stoneback said the City is interested in going green. The increase in cost is
less than 2% overall. In a three year term, 9K plus more a year will be realized
which is slightly over the 1% of current costs.
Ald. Grover moved that Amendment (memo) #1 be passed, Ald. Rainey
seconded. A voice vote was taken and it passed. Ald. Grover moved that
33
Final
Page 4 of 8
Administration and Public Works
Amendment (memo) #2 be approved and Ald. Rainey seconded. A voice vote
was taken and it was passed.
(A3.4) Approval of Professional Services Contract to Behles + Behles for Service
Center Locker Room Renovation Project (RFP 12-14)
Recommend award of design services for the Service Center Locker Room
Renovation Project to Behles + Behles (818 Church Street, Evanston, IL) at
a total cost of $40,200. Funding is provided by FY 2011 CIP Account
#415227 with a total allocation of $37,500 and anticipated FY2012 CIP
funding of $2,700.
It was moved by Ald. Rainey and seconded by Ald. Burrus that A3.4 be
approved. A voice vote was taken and it was approved.
(A3.5) Approval of a Sole Source Purchase for the BAS Upgrade Project at the
Evanston Service Center
Staff recommends approval of a sole source purchase of Andover brand
Building Automation System (BAS) controls from Schneider Electric (17475
Palmer Blvd, Homewood, IL) for the BAS Upgrade Project at the Evanston
Service Center in the amount of $97,000. Funding is provided by CIP
Account #415228 with a total allocation of $100,000.
It was moved by Ald. Rainey and seconded by Ald. Braithwaite that A3.5 be
approved. A voice vote was taken and it was approved.
(A3.6) Approval of Contract Award Recommendation to NES, Inc. for the
Abatement and Disposal of Asbestos Containing Material at the Lorraine H.
Morton Civic Center (Bid 12-18)
Staff recommends approval of the abatement and disposal of asbestos
containing material at the Lorraine H. Morton Civic Center to NES, Inc.
(19015 Jodi Road., Unit B, Mokena, IL), in the amount of $44,000. Funding is
provided by CIP Account # 415175.65510 with a total allocation of $450,000.
Ald. Burrus mentioned that is seems that over the past two years this expense
has come up a lot. She asked if the City was close to being done. Stefanie
Levine (Assistant Superintendent Facilities) said that this should completely take
care of the ground floor. Ald. Rainey asked where this compound is disposed of.
S. Levine said that that substance is packed in specific containers and shipped in
a specific manner to a landfill.
It was moved by Ald. Rainey and seconded by Ald. Grover that A3.6 be
approved. A voice vote was taken and it was approved.
(A3.7) Approval of Contract with Nels Johnson Tree Experts, Inc. for the 2011
Dutch Elm Disease Control Program (Bid 12-28)
Staff recommends approval of a contract in the amount of $697,305 with
Nels Johnson Tree Experts, Inc. (NJTE) (912 Pitner Avenue, Evanston, IL)
for the 2011 Dutch Elm Disease Control Program. Funding for this contract
will come from the General Fund (3535.62496) in the amount of $216,400
and Reserve funds from previous years (100.41332) in the amount of
$513,216.
34
Final
Page 5 of 8
Administration and Public Works
Ald. Burrus noted that here the City goes into another budget season and we are
supposed to be prepared to cut in areas where we do not have funds. Ald.
Grover asked how residents were informed that there is a way they can
participate for elm trees on there property. Paul D’Agostino (Parks/Forest &
Facilities Management Supervisor) stated that there was no data base available
to locate private elms. His department will be advertising and be ready to talk
about the program and the cost with residents.
It was moved by Ald. Rainey and seconded by Ald. Braithwaite that A3.7 be
approved. A voice vote was taken and it was approved 3 – 2. Aldermen Burrus
and Holmes voted against its passage.
(A3.8) Approval of Contract with Morton Salt for Purchase of Rock Salt (Bid 12-22)
Staff recommends City Council approval of a contract for the purchase of
up to 7000 tons of rock salt to Morton Salt (123 N. Wacker Drive, Chicago,
IL) for a winter season total of $419, 490. Funding for this purchase will be
from the Snow and Ice Control Fund, 2680.65015. Funding is to be split
between FY 2011 ($200,000) and FY2012 ($219,490).
Ald. Rainey asked what percent of the total was earmarked for Districts 65 and
202 and for Northwestern. S. Robinson said they will get up to 1000 pounds.
Ald. Rainey asked if the City should buy more and S. Robinson replied that the
City uses 8 to 9 thousand pounds. There is a surplus on hand of 1500 pounds in
the salt dome. This all should last through the winter season.
It was moved by Ald. Grover and seconded by Ald. Rainey that A3.8 be
approved. A voice vote was taken and it was approved.
(A3.9) Approval of Annual Harley Davidson Lease Agreement for the Evanston
Police Department
The staff of the Fleet Services Division of the Public Works Department and
Police Department recommend City Council approval for the City Manager
to sign a one (1) year lease agreement with Chicago Harley Davidson Inc.
(2929 Patriot Boulevard in Glenview, IL) in the amount of $23,940 for the
period of June 1, 2011 to June 1, 2012 for seven (7) leased Harley Davidson
motorcycles. Funding is provided by Fleet Capital Outlay, Vehicle Lease
Charges (7720.62402) with a budgeted amount of $25,000 for this lease
expense.
It was moved by Ald. Rainey and seconded by Ald. Burrus that A3.9 be
approved. A voice vote was taken and it was approved.
(A3.10)Approval of Contract with Carl Walker, Inc. for Design Engineering
Services for Emergency Repair of Service Center Parking Deck
Staff recommends approval of the contract for Parking Deck Restoration
Design Engineering Services to Carl Walker, Inc. (1920 South Highland
Avenue, Suite 210, Lombard, IL) to facilitate the emergency repair of the
Evanston Municipal Service Center, Building D, parking deck. Funding for
this work will come from the CIP Fund “Service Center Parking Deck
Repairs” (415224) in the amount of $44,300. The budgeted amount is
$50,000.
It was moved by Ald. Rainey and seconded by Ald. Braithwaite that A3.10 be
approved. A voice vote was taken and it was approved.
35
Final
Page 6 of 8
Administration and Public Works
(A3.11)Approval of Single Source Purchase of Library Automation Services from
Cooperative Computer Services
Staff recommends approval of the single source purchase of library
automation services from Cooperative Computer Services (CCS) (3355J N.
Arlington Heights Rd., Arlington Heights, IL) in the amount of $82,613.74.
This is a 1.7% decrease over last year on an annualized basis. Funding in
the amount of $78,053 will be from the Library’s Technical Services
Computer Licenses and Support account (2835.62340) and $4,560.74 from
the Adult Services Computer Licenses and Support account (2806.62340).
The City Council approved an intergovernmental agreement with
Cooperative Computer Services for the provision of library automation
services in 2005.
It was moved by Ald. Rainey and seconded by Ald. Burrus that A3.11 be
approved. A voice vote was taken and it was approved.
(A4) Resolution 32-R-11: Authorizing the City Manager to Execute a Five (5) Year
Lease Allowing Continued Use of Parking Lot 38 Located 1016 Grove Street
Staff recommends City Council approval of Resolution 32-R-10 authorizing
the City Manager to enter a five (5) year lease allowing continued use of
City Parking Lot 38 located at 1016 Grove Street. Lease will be with the
Young Men’s Christian Association (YMCA) located 1000 Grove Street,
Evanston, IL 60201. Funding for the lease will be provided by the Parking
Fund, Account 7015.62375.
Ald. Grover asked if the City owned the metered parking lot behind the Y. R.
Voss said the City lease lot 47 but that the Y is not renewing the lease this year.
It was not used very much and the Y wants it for staff vehicles.
It was moved by Ald. Grover and seconded by Ald. Burrus that A4 be
approved. A voice vote was taken and it was approved.
(A5) Resolution 28-R-11: Authorizing Lease of First Floor Civic Center Office
Space to the League of Women Voters of Evanston
Staff recommends approval of Resolution 28-R-11 which authorizes a new
one-year lease for first floor office space with the League of Women Voters
of Evanston from June 1, 2011 to May 31, 2012 with a rent increase of 3%
from $208.00 per month to $214.00 per month.
It was moved by Ald. Rainey and seconded by Ald. Burrus that A5 be
approved. A voice vote was taken and it was approved.
(A6) Resolution 33-R-11: Authorizing the Open Space Lands Acquisition and
Development (OSLAD) Grant Application for the Centennial Park Lagoon
Staff recommends approval of Resolution 33-R-11 which authorizes the
City Manager to sign the Resolution of Authorization for the Open Space
Lands Acquisition and Development (OSLAD) grant application through the
Illinois Department of Natural Resources for the Centennial Park Lagoon
36
Final
Page 7 of 8
Administration and Public Works
Renovation Project. The program operates on a reimbursement basis
providing up to 50% assistance for approved project costs. A private donor
has offered a $500,000 donation in support of this project. The OSLAD
grant application will request a maximum grant award of $400,000. A
commitment of $100,000 in Capital Improvement Program (CIP) funding
through the pending FY 2012 budget will also be required.
Ald. Burrus gave a big thank you to the donor. Ald. Rainey seconded and added
that she wished they could meet the donor personally to thank him or her for this
wonderful gift to the City. Doug Gaynor (Director Parks, Recreation and
Community Services Department) mentioned that in the next few weeks, there
would be an event in the park where the donor will be publicly recognized.
It was moved by Ald. Rainey and seconded by Ald. Burrus that A6 be
approved. A voice vote was taken and it was approved.
(A7) Ordinance 28-O-11 Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Water Pollution Control Loan Program
Staff recommends approval of Ordinance 28-O-11 authorizing the City to
borrow funds from the Illinois Environmental Protection Agency Water
Pollution Control Loan Program. Loan funds will be used for the
construction of the Large Diameter Sewer Rehabilitation Phase I project.
This ordinance authorizes the City to borrow up to $4,000,000. The debt
service will be paid from the Sewer Fund. Staff has attached a revised
long-term funding analysis that includes this loan and the debt service
for repayment.
Ald. Rainey asked for an indication of how many phases there might be. D.
Stoneback noted that the type of work proposed is to redo the lining on larger
diameter pipes. It is a less disruptive job because there is less open work. Ald.
Rainey asked how much will it cost and D. Stoneback replied it will cost four
million dollars. Ald. Rainey asked, how many phases. D. Stoneback stated this
proposal is in two phases for two million but if IEPA offers more, the City is
prepared to do more work. These two phases will take about eighteen months
but not per area worked on. If loans keep coming in, it will be a longer process.
Marty Lyons (Assistant City Manager) stated that 7.2 miles of work equates to
about 14 million dollars in total. This is a smaller scale portion. It will also allow
a decreasing debt bond to the City. Ald. Holmes asked if there is a plan to
communicate with the community before and during this work. D. Stoneback
noted that he has already started talking with Ald. Grover. He added that
applying for the loan, means that this ordinance has passed. This timing means
that the work will not start until January 2012.
It was moved by Ald. Rainey and seconded by Ald. Burrus that A7 be
approved. A voice vote was taken and it was approved.
(A8) Ordinance 47-O-11: Provisionally Adopting, Enacting and Re-enacting
Titles 1, 2, and 11 of the Evanston City Code
Staff submits for review and consideration adoption of Ordinance 47-O-11
provisionally amending the following Titles to the Evanston City Code:
37
Final
Page 8 of 8
Administration and Public Works
1) Title 1, General Administration; 2) Title 2, Boards and Commissions; and
3) Title 11, Administrative Adjudication.
Ald. Grover said that she was pleased to see these amendments that bring
gender neutrality. Out title as Alderman still is a question. I propose she stated
that for the purpose of code, we change Alderman to Council Member. Now is
the time to think of a change as we work on the City Code. Ald. Rainey noted
that she did not support that view however she said, this kind of work should go
to the Rules Committee. G. Farrar noted that he is looking at municipal codes
that refer to Aldermen, but said he would look into other terms.
It was moved by Chairman Ald. Holmes that this item be referred to the Rules
Committee. A voice vote was taken and it was approved.
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Grover motioned and Ald. Rainey seconded to adjourn. A voice vote was
taken and the motion was approved at 6:55 p.m., May 23, 2011.
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
38
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: June 9, 2011
Recommended Action: Staff recommends approval of the city of Evanston
Payroll and Bills List.
Summary:
Payroll – May 9, 2011 through May 22, 2011 $2,606,603.29
(Includes employer portion of IMRF, FICA, and Medicare)
Payroll – May 23, 2011 through June 5, 2011 $2,479,646.97
(Includes employer portion of IMRF, FICA, and Medicare)
Bills List – June 14, 2011 $2,294,906.30
General Fund Amount – Bills list $325,110.62
General Fund Amount – Supplemental list $ 12,717.05
General Fund Total: $337,827.67
Credit Card Activity – Period End April 30, 2011 $ 86,012.24
Attachments: Bills List; April Credit Card Transactions
For City Council meeting of June 13, 2011 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
39
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.13040 MSF GRAPHICS, INC.9 X 12 BROWN KRAFT ENVELOPES 392.40
100.13040 MSF GRAPHICS, INC.10 X 13 BROWN KRAFT ENVELOPE 317.60
100.13040 MSF GRAPHICS, INC.7 1/2 X 10 1/2 BROWN KRAFT 315.00
100.41420 N.I.T.V., LLC COMPUTER VOICE STRESS 2,995.00
100.41420 N.I.T.V., LLC DELL 4 YR BUSINESS STANDARD 300.00
100.22730 BANK OF AMERICA COMMERCIAL CAR *PURCHASING CARD APRIL 2011 86,012.24
100.21650 NATIONAL GUARDIAN LIFE INSURAN LIFE INSURANCE 416.59
100.22700 JAICKS, DAVID A.OVERPMNT WATER & SAN FEE 36.56
100.21639 MANZKE, ROY A OVERPMNT COBRA INSURANCE 2.88
100.21640 MANZKE, ROY A OVERPMNT COBRA INSURANCE 19.99
100.41420 PORTER LEE CORPORATION SFTWRE LIC. FOR 1 PLC WORKSTA.1,000.00
100.41420 PORTER LEE CORPORATION ZEBRA DSKTP PRNTR : GK420T 695.00
100.41420 PORTER LEE CORPORATION YEARLY SUPPORT & MAINT.200.00
100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT CARDS 1,078.65
93,781.91
1300 CITY COUNCIL
1300.62360 NORTHWEST MUNICIPAL CONFERENCE MEMBERSHIPS 24,062.00
1300.62285 AARYNN/ALLYSSA TRUCKING CITY COUNCIL MAIL DELV.131.22
1300.62285 AARYNN/ALLYSSA TRUCKING CITY COUNCIL MAIL DELV.99.14
24,292.36
1400 CITY CLERK
1400.62295 GREENE, RODNEY REIMB. MEALS IIMC CONF.23.60
1400.65160 OFFICE DEPOT OFFICE SUPPLIES FY 2011 20.80
1400.65080 MSF GRAPHICS, INC.MODEL LEASE AGREEMNT FORM 560.40
1400.65010 MUNICIPAL CODE CORPORATION CODE OF ORDINANCES 475.00
1,079.80
1505 CITY MANAGER
1505.64540 AT & T MOBILITY WIRELESS SERVICE 272.70
1505.62285 FEDERAL EXPRESS CORP.SHIPPING/GO BOND SER. 2011A 17.52
1505.65095 WINDY CITY PRESS MATTHEW SWENTKOFSKE, IAC 17.88
1505.62360 ILLINOIS CITY/COUNTY MANAGEMEN ILCMA MEMBERSHIP DUES-CITY MNG 403.75
1505.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 810.38
1505.65095 WINDY CITY PRESS MARTIN LYONS, ASST. CM 17.88
1,540.11
1510 PUBLIC INFORMATION
1510.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 165.00
1510.62665 EVANSTON COMMUNITY MEDIA CENTE OPERATIONAL EXP. MAY 2011 16,500.00
1510.62205 QUARTET COPIES ENGAGE EVANSTON PACKETS 587.40
1510.62205 QUARTET COPIES VOLUNTR. EVANSTON POSTER 26.00
1510.62205 EVANSTON SENTINEL CORPORATION 1/16 PAGE AD-MAY 2011 ISSUE 77.00
1510.62205 EVANSTON ROUND TABLE LLC 1/16 PAGE AD-VOLUNT, 311 86.00
1510.62205 EVANSTON ROUND TABLE LLC 1/2 PAGE AD-BUDGET 595.00
1510.62205 EVANSTON ROUND TABLE LLC 1/16 PAGE AD 86.00
18,122.40
1705 LEGAL ADMINISTRATION
140
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1705.62500 DACRA COMPUTER SERVICE ACCESS DATABASE UPGRADE 1,000.00
1705.62500 DACRA COMPUTER SERVICE ACCESS DATABASE UPGRADE 625.00
1705.62509 EX, MITCHELL C.Hearing officer services 2,205.00
1705.62509 GREENSPAN, JEFFERY D Hearing officer services 1,260.00
1705.62509 HANSEN, ANJANA Hearing officer services 960.00
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 10.82
1705.52570 2111 W. HOWARD LLC REFUND CITATION DUPL. PAYMNT 75.00
1705.65010 THOMSON WEST INFORMATION CHARGES 666.86
1705.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 264.00
1705.65045 SECRETARY OF STATE 2701 DRIVERS LISN. SUSPENSION FEES 20.00
1705.62360 TOWNSHIP OFFICIALS OF ILLINOIS YEARLY MEMBERSHIP 50.00
1705.62509 BRUNNER, SUSAN D Hearing Officer Services 3,185.00
10,321.68
1905 ADM.SERVICES- GENERAL SUPPORT
1905.62275 FEDERAL EXPRESS CORP.TRANSPORTATION CHARGES 42.77
42.77
1910 FINANCE DIVISION - REVENUE
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 26.76
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 15.57
1910.64541 AZAVAR TECHNOLOGIES CONTINGENCY PAYMENTS 986.34
1910.62315 UNITED PARCEL SERVICE SHIPPING 450.00
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 24.84
1910.53656 MANZKE, ROY A OVERPMNT COBRA INSURANCE 34.00
1910.52010 BLATZ, SUSAN REFUND DUPLICATE STICKER PURCH 75.00
1910.62431 GARDA CL GREAT LAKES, INC.SERVICE CHARGES 38.60
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 9.99
1910.62431 GARDA CL GREAT LAKES, INC.MONTHLY SERVICE CHARGES 46.00
1,707.10
1915 HUMAN RESOURCE DIVI. - PAYROLL
1915.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 68.99
1915.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 12.72
1915.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 37.57
119.28
1920 FINANCE DIVISION - ACCOUNTING
1920.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 85.98
1920.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 3.12
89.10
1929 HUMAN RESOURCE DIVISION
1929.62512 INTL ECONOMIC DEVELOPMENT COUN RECRUITMENT 375.00
1929.65095 WINDY CITY PRESS Business Cards 17.88
1929.65095 WINDY CITY PRESS Business Cards 17.88
1929.62512 BLUE LINE RECRUITMENT 298.00
1929.62512 LAW BULLETIN PUBLISHING COMPAN RECRUITMENT 192.00
1929.62274 I/O SOLUTIONS, INC RECRUITMENT 4,860.00
1929.62274 I/O SOLUTIONS, INC RECRUITMENT 1,900.00
1929.62512 NATIONAL CINEMEDIA, LLC RECRUITMENT 1,455.00
1929.65095 WINDY CITY PRESS Business Cards 17.88
1929.65095 WINDY CITY PRESS Business Cards 17.88
241
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1929.62512 BLUE ISLAND NEWSPAPER PRINTING RECRUITMENT 700.00
1929.65095 WINDY CITY PRESS Business Cards 17.88
1929.65095 WINDY CITY PRESS Business Cards 17.88
1929.65095 WINDY CITY PRESS Business Cards 17.88
1929.62270 HEALTH ENDEAVORS, S.C.EMPLOYEE TESTING 730.00
10,635.16
1932 INFORMATION TECHNOLOGY DIVI.
1932.64505 AT & T COMMUNICATION CHARGES 34.24
1932.64505 AT & T 8100 911 CALLER ID 328.43
1932.62340 ADVANCED TOOLWARE, LLC IT USER MANAGEMENT SOFTWARE 3,210.00
1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 912.30
1932.62380 US Bank COPIER LEASE AGREEMENT 1,967.75
1932.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 463.50
6,916.22
1940 MISC. EXPENDITURES / BENEFITS
1940.61510 EAP CONSULTANTS, INC.MONTHLY FEE 1,027.24
1,027.24
1941 PARKING ENFORCEMENT & TICKETS
1941.65020 GALLS INCORPORATED CLOTHING 95.03
1941.52505 CLARK, JAKE TICKET REFUND 50.00
1941.65020 ARAMARK UNIFORM SERVICE SUPPLIES 122.74
267.77
2105 PLANNING & ZONING
2105.62285 AARYNN/ALLYSSA TRUCKING ZBA PACKETS 52.49
2105.62285 AARYNN/ALLYSSA TRUCKING PLANNING/PRESRV PACKETS 110.81
163.30
2115 HOUSING CODE COMPLIANCE
2115.62190 GARRISON, VIRGINIA GRAFFITI REMOVAL 785.00
785.00
2126 BUILDING INSPECTION SERVICES
2126.52120 NORTH SHORE ENERGY, INC.REIMB. CANCELLED CONTRACT 197.00
2126.62425 ELEVATOR INSPECTION SERVICE 10 ELEVATOR INSPECTNS-APRIL 21 250.00
2126.65095 OFFICE DEPOT BLANKET PO FY 2011 BLDG 341.42
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS-APRIL 18 25.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS-APRIL 11 25.00
2126.62425 ELEVATOR INSPECTION SERVICE 125-ELEVATOR INSPECTIONS-APRIL 4,000.00
2126.62645 MICROSYSTEMS INC.ANNUAL STORAGE CHGS. 2011 723.63
5,562.05
2205 POLICE ADMINISTRATION
2205.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,512.48
2205.62375 NORTHERN ILLINOIS POLICE ALARM LANGUAGE LINE APRIL 2011 15.00
2205.64015 NICOR 0632 MONTHLY CHARGES 125.00
2205.62210 SIR SPEEDY PRINTING GRAPHIC DESIGN/ART LAYOUT 198.75
2205.62210 SIR SPEEDY PRINTING 42 INFORMATION HANDBOOKS-2011 940.32
2,791.55
2225 SOCIAL SERVICES BUREAU
2225.62370 THOMAS, JONATHAN *YOUTH OUTREACH MAY 16-27/11 1,104.00
342
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2225.62370 PETTY CASH - P. QUEHL REMB. PETTY CASH CRISIS SERV.100.00
2225.62370 THOMAS, JONATHAN YOUTH OUTREACH MAY 2-13 1,104.00
2225.62370 ANDERSON, JONAH YOUTH OUTREACH MAY 1-13 1,104.00
2225.62370 ANDERSON, JONAH *YOUTH OUTREACH MAY 16-27/11 1,104.00
2225.55160 MONAHAN & COHEN RISK MANAGEMENT 500.00
5,016.00
2230 JUVENILE BUREAU
2230.62360 HENRY, BRIAN *TOBACCO COMPLNC. OPERATION 400.00
400.00
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 4.82
2240.65105 RITZ CAMERA DEVELOPMENT 57.90
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 164.47
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 60.00
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 38.41
2240.65095 OFFICE DEPOT CREDIT FLEX FOLDERS 37.57-
288.03
2251 311 CENTER
2251.64505 LANGUAGE LINE SERVICES 311 CENTER INTERPRETATION 93.84
93.84
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 172.20
172.20
2260 OFFICE OF ADMINISTRATION
2260.62295 WOMEN IN CORRECTIONS - ILLINOI REIMB. WOMEN IN CORRECTIONS 200.00
2260.62295 CAMPBELL, KEVIN GAS REIMB. STREET LEADERSHIP 109.43
2260.62295 WIEDLIN, BARBARA J REIMB. CRITICAL ELEMNT/SKILLS 36.00
2260.62295 DAVIS, DIANE REIMB. MEALS CRITICAL ELMNTS 36.00
2260.62295 RUST, BRIAN REIMB. BASIC FIREARMS INSTR.60.00
2260.62295 RUSSELL, DANIEL J REIMB. KRAV MAGA LAW ENFORCMNT 60.00
501.43
2265 NEIGHBORHOOD ENFORCEMENT TEAM
2265.65125 PRO-TECH SALES LABOR/REPAIRS ELECTRONICS 159.00
2265.65125 PRO-TECH SALES MODULAR POUCH SET 6 -TP5A 108.00
2265.65125 PRO-TECH SALES SHIPPING COSTS 205.00
2265.65125 PRO-TECH SALES BA/3AC MAX PRO BA-IIIAC 3,025.00
2265.65125 PRO-TECH SALES TAC-PR-SYS LEVEL IV TACTICAL 4,941.00
8,438.00
2270 TRAFFIC BUREAU
2270.65125 BONNETT, FOTINI TOW REFUND 165.00
165.00
2285 PROBLEM SOLVING TEAM
2285.62245 PONY SHOP BIKE REPAIR/LABOR 400.00
400.00
2305 FIRE MGT & SUPPORT
2305.62518 FOX VALLEY FIRE & SAFETY ANSUL SYSTEM MAINT.106.75
443
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2305.65020 AIR ONE EQUIPMENT TURNOUT BOOTS 293.00
2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,114.00
2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,151.35
2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,512.48
2305.65050 APPLIANCE SERVICE CENTER APPLIANCE REPAIR 495.67
2305.65020 AIR ONE EQUIPMENT TURNOUT BOOTS 870.00
2305.65070 EVANSTON AWNING COMPANY TOOL REPAIR 45.00
2305.65125 NATIONAL AWARD SERVICES INC EMPLOYEE RECOGNITION 719.32
6,307.57
2315 FIRE SUPPRESSION
2315.65085 AIR ONE EQUIPMENT TOOL REPAIR 281.40
2315.53675 ANDRES MEDICAL BILLING MONTHLY AMBULANCE CHARG. APRIL 4,988.29
2315.62522 AIR ONE EQUIPMENT AIR QUALITY TEST 145.00
2315.62295 SAM'S CLUB DIRECT FOOD/TRAINING 47.22
2315.62295 SAM'S CLUB DIRECT FOOD 32.69
2315.62295 FROGGMAN INDUSTRIES DBA FROGGM 3-FIREFIGHTER TRAINING 1,470.00
2315.62295 VILLAGE OF ROMEOVILLE FIRE ACA FIREFIGHTING TRAINING 545.00
2315.62295 VILLAGE OF ROMEOVILLE FIRE ACA REQ. INITIAL FIREFIGHTNG TRNG 2,700.00
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S 3-FIREFIGHTER TRAINING 2,325.00
2315.62522 AIR ONE EQUIPMENT BREATHING AIR SERVICE 436.40
2315.65125 SAM'S CLUB DIRECT SNACKS 50.48
13,021.48
2407 HEALTH SERVICES ADMIN
2407.65025 SAM'S CLUB DIRECT FOOD/EHAC 32.04
32.04
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62472 IDEXX DISTRIBUTION, INC.WP2001-18 GAMMA IRAD COLI 4,125.00
2435.62472 IDEXX DISTRIBUTION, INC.WV120SBST-200, VES W/ST & SB 255.00
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00
2435.62472 IDEXX DISTRIBUTION, INC.SHIPPING & HANDLING CHARGES 182.95
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00
2435.62468 NATIONAL CINEMEDIA, LLC ON SCREEN AD 702.00
2435.62472 IDEXX DISTRIBUTION, INC.WQT2KC, PRE-DISP. QT 2000 20.00
5,338.95
2610 MUNICIPAL SERVICE CENTER
2610.64015 NICOR 0632 MONTHLY CHARGES 246.56
2610.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 10,455.86
2610.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 3,258.53
2610.62240 OVERHEAD, INC.OVERHEAD DOOR REPAIR 864.98
2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 34.75
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 79.12
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 11.13
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 87.50
2610.64015 NICOR 0632 MONTHLY CHARGES 792.51
2610.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 1,485.00
17,315.94
2630 TRAFFIC ENGINEERING
2630.52126 HARRISON, JOY PERMIT FEE REFUND 50.00
544
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
50.00
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64008 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 46.75
2640.64006 COMED MONTHLY CHARGES 294.85
2640.64006 COMED MONTHLY CHARGES 14,774.39
15,115.99
2665 STREETS AND SANITATION ADMINIS
2665.62210 WINDY CITY PRESS BUSINESS CARDS LESLIE PEREZ 17.88
17.88
2670 STREET AND ALLEY MAINTENANCE
2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 841.20
2670.65115 ARTS & LETTERS LTD.SIGN FABRICATION LETTERS 430.00
2670.65055 HEALY ASPHALT COLD PATCH. APPRV. BY COUNCIL 6,053.44
2670.65055 OZINGA CHICAGO RMC, INC.READY MIX CONCRETE 3,070.80
10,395.44
2680 SNOW AND ICE CONTROL
2680.62451 NORTH SHORE TOWING TOW & HOOK 895.50
2680.62451 NORTH SHORE TOWING TOW & HOOK 892.50
2680.62451 NORTH SHORE TOWING TOW & HOOK 892.50
2680.62451 NORTH SHORE TOWING TOW & HOOK 892.50
3,573.00
2805 CHILDREN'S SERVICES
2805.65630 BAKER & TAYLOR JUV PRINT 511.06
2805.62506 NORTHWESTERN UNIVERSITY WORK- JAN-MAR 2011 WORK-STUDY STUD.190.15
2805.65630 BAKER & TAYLOR JUV PRINT 561.54
2805.65630 GUMDROP BOOKS JUV PRINT 513.80
2805.65641 MIDWEST TAPE JUV AV 23.98
2805.65630 BAKER & TAYLOR JUV BOOKS 674.92
2805.65630 BAKER & TAYLOR JUV PRINT 26.91
2805.65630 BAKER & TAYLOR JUV PRINT 193.92
2805.65630 BAKER & TAYLOR JUV PRINT 144.43
2,840.71
2806 ADULT SERVICES
2806.65630 BAKER & TAYLOR ADULT PRINT 664.57
2806.65641 RECORDED BOOKS INC.ADULT AV 6.95
2806.65630 BAKER & TAYLOR YA PRINT 333.79
2806.65630 BAKER & TAYLOR YA PRINT 384.86
2806.65630 BAKER & TAYLOR ADULT PRINT 38.46
2806.65630 BAKER & TAYLOR ADULT PRINT 32.22
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 521.69
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 44.05
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 134.59
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 219.60
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 116.78
2806.65641 BAKER & TAYLOR YA AV 106.76
2806.65630 BAKER & TAYLOR ADULT PRINT 268.44
2806.62506 NORTHWESTERN UNIVERSITY WORK- JAN-MAR 2011 WORK-STUDY STUD.202.50
645
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2806.65630 BRODART COMPANY ADULT PRINT 40.13
2806.65630 BAKER & TAYLOR ADULT PRINT 700.15
2806.65630 BAKER & TAYLOR ADULT PRINT 740.69
2806.65630 BAKER & TAYLOR ADULT PRINT 121.58
2806.65630 BAKER & TAYLOR ADULT PRINT 1,182.12
2806.65630 BAKER & TAYLOR YA BOOKS 257.92
2806.65630 BAKER & TAYLOR YA BOOKS 313.95
2806.65630 BAKER & TAYLOR ADULT PRINT 600.30
2806.65641 BAKER & TAYLOR ADULT AV 138.12
2806.65630 BAKER & TAYLOR ADULT PRINT 155.48
2806.65630 BAKER & TAYLOR ADULT PRINT 865.56
2806.65641 MIDWEST TAPE ADULT AV 9.99
2806.65630 BAKER & TAYLOR ADULT PRINT 141.40
2806.65630 BAKER & TAYLOR ADULT PRINT 364.01
2806.65630 BAKER & TAYLOR ADULT PRINT 151.45
2806.65630 BAKER & TAYLOR ADULT PRINT 280.91
2806.65635 VALUE LINE PUBLISHING, LLC PERIODICALS 269.00
2806.65635 VALUE LINE PUBLISHING, LLC PERIODICALS 898.00
2806.65641 RANDOM HOUSE INC ADULT AV 56.25
2806.65630 BAKER & TAYLOR ADULT PRINT 952.62
11,314.89
2820 CIRCULATION
2820.65100 DIRECT PAPER SUPPLY CIRCULATION SUPPLIES 536.80
2820.62506 NORTHWESTERN UNIVERSITY WORK- JAN-MAR 2011 WORK-STUDY STUD.738.58
1,275.38
2825 NORTH BRANCH
2825.64015 NICOR 0632 MONTHLY CHARGES 83.96
2825.64015 NICOR 0632 MONTHLY CHARGES 117.44
201.40
2835 TECHNICAL SERVICES
2835.65100 GENERAL BINDING CORP.TECH SERV SUPPLIES 485.52
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 1,362.76
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 1,362.76
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 4,192.76
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 1,362.76
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 4,830.52
2835.65100 JBD BUSINESS SYSTEMS, INC.TECH SERV. SUPPLIES 220.00
2835.65100 HIGHSMITH CO., INC.TECH SERV. SUPPLIES 175.20
13,992.28
2840 MAINTENANCE
2840.64015 NICOR 0632 MONTHLY CHARGES 344.94
2840.62245 AMERICAN MESSAGING PAGER 6.01
2840.62235 EVANSTON GLASS & MIRROR OFFICE EQUIPMENT MAINT 92.00
2840.65040 LAPORT INC FY11-12 BLANKET PURCHASE ORDER 37.27
2840.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 4,867.55
2840.62245 AMERICAN MESSAGING PAGER 6.01
2840.65040 GRAINGER, INC., W.W.JANITORIAL SUPPLIES 38.07
2840.65040 LAPORT INC FY11-12 BLANKET PURCHASE ORDER 389.25
746
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2840.62245 ALARM DETECTION SYSTEMS, INC. ALARM 482.52
2840.65040 CINTAS #769 MAT SERV 57.69
2840.65040 LAPORT INC FY2011 BLANKET PURCHASE ORDER 519.00
2840.62235 ACCOUNTOR SYSTEMS 2011 MAINTENANCE CONTRACT 1,710.33
2840.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 6,855.00
2840.65040 CINTAS #769 MAT SERVICE 57.69
15,463.33
2845 ADMINISTRATION
2845.62506 NORTHWESTERN UNIVERSITY WORK- JAN-MAR 2011 WORK-STUDY STUD.367.88
2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 148.88
2845.65095 OFFICE DEPOT FY2011P.O. BLANKET ORDER 86.36
2845.65095 OFFICE DEPOT FY2011P.O. BLANKET ORDER 84.99
2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 59.94
748.05
3010 REC. BUS. & FISCAL MGMT
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 5.29
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 143.24
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 28.64
3010.65095 ILLINOIS PAPER COMPANY 2011 BLANKET PO OFFICE PAPER 892.00
3010.65095 ILLINOIS PAPER COMPANY 2011 BLANKET PO OFFICE PAPER 69.00
1,138.17
3015 COMMUNICATION & MARKETING SRVS
3015.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 138.19
138.19
3025 PARK UTILITIES
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 1,706.38
3025.64005 COMED MONTHLY CHARGES 144.96
3025.64015 NICOR 0632 MONTHLY CHARGES 10.80
3025.64015 NICOR 0632 MONTHLY CHARGES 103.25
1,965.39
3030 CROWN COMMUNITY CENTER
3030.65110 SAM'S CLUB DIRECT SNACK SUPPLIES 135.84
3030.64015 NICOR 0632 MONTHLY CHARGES 96.04
3030.65025 SAM'S CLUB DIRECT MILK/SNACK 20.64
3030.65025 SAM'S CLUB DIRECT SNACK 143.36
3030.65110 SAM'S CLUB DIRECT MILK/SNACK 11.90
3030.65025 SAM'S CLUB DIRECT SNACK 5.88
3030.62505 LANGO OF NORTHSHORE, LLC SPANISH LANGUAGE CLASS PRESCHO 528.00
3030.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 870.93
3030.65025 SAM'S CLUB DIRECT SNACK PRESCHOOL 226.11
3030.65025 SAM'S CLUB DIRECT PRESCHOOL LUNCH 39.05
3030.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 47.97
3030.62505 BARBIR, MIRA YOGA INSTRUCTOR 315.00
3030.62505 VAN DER KARR, MICHELLE A.ADULT DANCE INSTRUCTOR 100.00
3030.65110 SAM'S CLUB DIRECT STAFF SUPPLIES PRE/AFTERSCHOOL 78.20
3030.65110 SAM'S CLUB DIRECT FANS (CAMP)119.76
3030.62505 GIORDANO, DEBRA A.YOUTH BALLET INSTRUCTION 360.00
3030.62375 JEAN'S GREENS, INC.PLANT SERVICES APRIL 2011 50.00
847
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3030.65025 SAM'S CLUB DIRECT SNACK/MILK 17.30
3030.65025 SAM'S CLUB DIRECT SNACK/MILK 14.34
3030.65025 SAM'S CLUB DIRECT SNACK 144.11
3,324.43
3035 CHANDLER COMMUNITY CENTER
3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 53.90
3035.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 28.36
3035.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 845.05
3035.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 3,524.37
3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 13.00
4,464.68
3040 FLEETWOOD JOURDAIN COM CT
3040.65025 SAM'S CLUB DIRECT SENIOR LUNCH 115.43
3040.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 585.92
3040.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 21.17
3040.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 2,422.40
3040.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 12.04
3040.64015 NICOR 0632 MONTHLY CHARGES 240.89
3040.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,920.47
3040.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 1,327.12
3040.65110 CINTAS #769 MAT SERVICE 97.93
6,743.37
3045 FLEETWOOD/JOURDAIN THEATR
3045.62511 WELLS, THOMAS SHAKESPEARE INSTRUCTION 200.00
3045.62210 GENERATION COPY INC THEATER PROMOTIONAL MATERIAL 119.90
319.90
3050 RECREATION OUTREACH PROGRAM
3050.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 712.79
3050.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 32.76
3050.65025 SAM'S CLUB DIRECT FOOD/CHILDRENS DAY 227.87
3050.62490 MIDWEST SERVICE AND INSTALLATI 2011 MAINTENANCE FITNESS 260.00
3050.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 72.88
3050.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 18.62
3050.62505 DYKES, ALEX SCIENCE ACTIVITY INSTRUCTOR 210.00
1,534.92
3055 LEVY CENTER
3055.62509 DME ACCESS, INC.VERTICAL LIFT PLANNED MAINT 764.00
3055.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 7.03
3055.62509 MIDWEST SERVICE AND INSTALLATI 2011 MAINTENANCE FITNESS 255.00
3055.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,688.29
3055.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 8,283.59
3055.65110 PIONEER DRAMA SERVICE INC FALL CHILDREN'S THEATER SCRIPT 30.00
3055.62505 COMPUTER TRAINING & SUPPORT SE COMPUTER TRAINING 50.00
11,077.91
3065 BOAT RAMP-CHURCH ST
3065.65050 ILLINOIS TRUCK & EQUIPMENT RENTAL 450C EXCAVATOR 11,700.00
3065.65050 TRU-LINK FENCE CO., INC.POLES/FLOATING PIER 795.12
12,495.12
948
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3080 BEACHES
3080.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 198.36
3080.62205 EVANSTON ROUND TABLE LLC BEACH TOKEN AD 1,806.00
2,004.36
3085 RECREATION FACILITY MAINT
3085.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 356.03
3085.65055 GARRISON, LARRY GRAFFITI REMOVAL 267.55
3085.65110 REINDERS, INC.SNAPSHOT 1,680.00
3085.65110 MARTENSON TURF PRODUCTS, INC. FULLBACK MIXTURE BLUEGRASS 55.00
3085.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 123.96
3085.65110 MARTENSON TURF PRODUCTS, INC. FULLBACK MIXTURE BLUEGRASS 1,770.00
3085.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 968.55
5,221.09
3095 CROWN ICE RINK
3095.65080 SAM'S CLUB DIRECT VENDING SALES 252.96
3095.62505 LOCKETT, LAMAR ADULT DANCE CLASS INSTRUCTOR 210.00
3095.62508 AUSTIN, JULIAN REFEREE ADULT BROOMBALL 230.00
3095.62508 PFEIFFER, SHAWN REFEREE ADULT BROOMBALL 830.00
3095.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 10,276.12
3095.64015 NICOR 0632 MONTHLY CHARGES 288.14
3095.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 654.48
3095.62508 HOBBS, JENNIFER SCOREKEEPER ADULT BROOMBALL 250.00
3095.62508 KNUTSON, KRISTOFER R.REFEREE ADULT BROOMBALL 690.00
3095.62508 LEVI, MATTHEW REFEREE ADULT BROOMBALL 300.00
3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06
3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06
3095.62375 JEAN'S GREENS, INC.PLANT SERVICES APRIL 2011 50.00
3095.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 61.25
3095.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,612.78
3095.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 65.53
3095.65080 SAM'S CLUB DIRECT VENDING SALES 119.04
16,956.42
3100 SPORTS LEAGUES
3100.62508 DANIELS, GARRY UMPIRE FEES 10.5 GAMES 336.50
3100.62508 MEYER, HAL UMPIRE FEE 5 GAMES 150.00
3100.62508 BROOKS, MARVIN UMPIRE FEES 6.5 GAMES 195.00
681.50
3130 SPECIAL RECREATION
3130.65025 SAM'S CLUB DIRECT SNACKS AFTERSCHOOL 27.84
27.84
3205 COMMUNITY RELATIONS
3205.62513 HALO BRANDED SOLUTIONS, INC. SHIPPING 51.50
3205.62513 HALO BRANDED SOLUTIONS, INC. BAMBOO TOTE BAGS 16X12X6 1,335.00
3205.62513 HALO BRANDED SOLUTIONS, INC. SCREENING FEE 40.00
3205.62205 NICKOCORP FARMERS MARKET POSTERS 27.50
3205.62513 HALO BRANDED SOLUTIONS, INC. SHIIPING 140.03
3205.62513 HALO BRANDED SOLUTIONS, INC. 16oz BPA FREE - DOUBLE WALL 1,260.00
2,854.03
1049
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3505 PARKS & FORESTRY GENERAL SUP
3505.62295 ILLINOIS DEPARTMENT OF AGRICUL COMMERCIAL APPLICATOR LICENSE 20.00
3505.62295 ILLINOIS DEPARTMENT OF AGRICUL COMMERCIAL APPLICATOR LICENSE 20.00
3505.62295 ILLINOIS DEPARTMENT OF AGRICUL COMMERCIAL APPLICATOR LICENSE 20.00
3505.62295 ILLINOIS DEPARTMENT OF AGRICUL COMMERCIAL APPLICATOR LICENSE 20.00
3505.62295 ILLINOIS DEPARTMENT OF AGRICUL COMMERCIAL APPLICATOR LICENSE 20.00
100.00
3510 HORTICULTURAL MAINTENANCE
3510.62199 THELEN SAND & GRAVEL INC BIKE TRAIL MIX- APRIL 477.47
3510.62199 THELEN SAND & GRAVEL INC SEMI RENTAL 42.50
3510.62199 THELEN SAND & GRAVEL INC BIKE TRAIL MIX 966.40
3510.65055 EVANSTON LUMBER TREATED WOOD 173.39
3510.65055 LASALLE CHEMICAL COMPANY GRAFFITI/PAINT REMOVER 550.00
3510.62195 KGI LANDSCAPING 2010 LANDSCAPE MAINTENANCE 5,540.00
3510.62195 KGI LANDSCAPING 2011 LANDSCAPE MAINTENANCE 3,750.00
3510.65055 ARLINGTON POWER EQUIPMENT HOLDER/ARM 14.57
3510.65055 ARLINGTON POWER EQUIPMENT THROTTLE CONTROL 8.13
3510.65085 ARLINGTON POWER EQUIPMENT GRABBER/ 32 INCH SUCTION 9.35
3510.65055 ARLINGTON POWER EQUIPMENT BOLT 12.87
3510.65055 ARLINGTON POWER EQUIPMENT THROTTLE CONTR. FREIGHT 8.75
3510.65055 ARLINGTON POWER EQUIPMENT CARBURETOR 98.76
11,652.19
3515 PARKWAY TREE MAINTENANCE
3515.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 18.97
3515.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 24.48
43.45
3605 ECOLOGY CENTER
3605.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 350.04
3605.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 56.75
3605.62490 ST. MORITZ SECURITY SERVICES, SECURITY PRIVATE RENTAL 156.00
3605.65025 SAM'S CLUB DIRECT SNACKS EGG HUNT 58.52
3605.65040 LAPORT INC 2011 BLANKET PO FOR 413.85
1,035.16
3710 NOYES CULTURAL ARTS CTR
3710.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 2,123.24
3710.64015 NICOR 0632 MONTHLY CHARGES 317.17
3710.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 33.25
3710.64540 USA MOBILITY WIRELESS, INC.MOBILE PHONE 13.40
3710.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 139.10
3710.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 47.36
3710.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 3,520.82
6,194.34
3720 CULTURAL ARTS PROGRAMS
3720.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 38.97
3720.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 9.76
48.73
3723 NCAP - ARTS CAMP
3723.62507 VILLAGE OF GLENVIEW TRIP WAGNER FARM/ARTS CAMP 315.00
1150
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3723.62295 MORRIS, THEA CPR/FIRST AID TRAINING 700.00
3723.65110 SAM'S CLUB DIRECT ART CAMP SUPPLIES 224.99
3723.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 53.36
1,293.35
3729 NCAP - LAKESHORE FESTIVAL
3729.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 9.99
3729.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 15.45
3729.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 26.15
51.59
3805 FACILITIES ADMINISTRATION
3805.64005 COMED MONTHLY CHARGES 126.31
126.31
3806 CIVIC CENTER SERVICES
3806.64015 NICOR 0632 MONTHLY CHARGES 390.22
3806.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 4,885.29
3806.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICE 4,330.00
3806.64005 COMED MONTHLY CHARGES 1,801.49
3806.64015 NICOR 0632 MONTHLY CHARGES 186.44
11,593.44
414,809.51
00195 NEIGHBOR.STABILIZATION PROGRAM
5005 NSP-GENERAL ADMINISTRATION
5005.62185 BORJA, THERESA APRIL 2011 FINANCL. MANGMNT 3,870.00
3,870.00
3,870.00
00200 MOTOR FUEL TAX FUND
5148 2011 MFT STREET RESURFACING
5148.65515 SCHROEDER ASPHALT SERVICES, IN MFT RESURFACING PROJECT 176,327.02
176,327.02
176,327.02
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.65085 RCM & ASSOCIATES REPAIRED T-1 HEADSET 49.99
5150.65625 PATTEN INDUSTRIES SERVICE AGREEMENT 266.50
5150.62509 IRON MOUNTAIN OSDP BLANKET P.O. FOR OFF-SITE DATA 331.34
5150.64505 AT & T 8100 911 CALLER ID 5,927.81
5150.62509 LOGICALIS, INC.911 SERVER SUPPORT 3,395.52
5150.64505 AT & T 8100 911 CALLER ID 40.16
10,011.32
10,011.32
00215 CDBG FUND
5205 TARGETED CODE ENFORCEMENT
5205.62770 EVANSTON COMMUNITY BUILDERS, I CASE 09-0339 1800 GREENLEAF 185.00
185.00
5276 DISPOSITION
1251
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5276.62961 COMED MONTHLY CHARGES 29.05
29.05
214.05
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.62190 WOLTERS KLUWER FINANCIAL SERVICES 32.00
5280.65535 VALUE REMODELING CASE SF 2001-10 1501 BROWN 10,800.00
5280.65535 SIDING GROUP, LTD.CASE SF958-65535 1034 FLORENCE 15,210.00
26,042.00
26,042.00
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.65625 WEBQA, INC.ANNUAL BILLING AGREEMENT 5,988.00
5300.62136 MURAKISHI, MICHIO ECON. DEV ADVISORY SERVICES 1,732.50
5300.62136 MURAKISHI, MICHIO ECON. DEV ADVISORY SERVICES 1,540.00
5300.62659 TECHNOLOGY INNOVATION CENTER/ *PARTL. PAYMNT EC DEV. GRANT 56,700.00
5300.65522 RENAISSANCE REALTY AND CONSTRU LANDSCAPING BUSN. DISTRICT 1,480.00
5300.62136 MURAKISHI, MICHIO *ADVISORY SERV. ECON. DEVELOP 2,100.00
5300.62490 COSTAR GROUP, INC.REAL ESTATE COMPS 270.00
69,810.50
69,810.50
00415 CAPITAL IMPROVEMENTS FUND
415169 CIVIC CTR HVAC
415169.65050 GRAINGER, INC., W.W.FIXTURE/WIRES/LENS SUPPLIES 1,766.04
415169.65050 GRAINGER, INC., W.W.CREDIT SUPPLY RETURN 701.46-
1,064.58
415555 CROWN CENTER STUDY
415555.62145 ENVIRONMENTAL PROTECTION INDUS RFP 11-53 CROWN 1,500.00
1,500.00
415733 911 CENTER FLOORING
415733.65625 CENTRAL RUG & CARPET CO.FLOORING MATERIAL 11,108.00
11,108.00
415738 311 CENTER-CIP EXPENSES
415738.65653 BOLLER CONSTRUCTION COMPANY, I BID #11-36, 311 CALL CENTER 2,044.57
415738.65653 BOLLER CONSTRUCTION COMPANY, I CHANGE ORDER #3 311 CALL 3,513.24
415738.65653 BOLLER CONSTRUCTION COMPANY, I CHANGE ORDER #2 SOUTH WALL 776.20
415738.65653 BOLLER CONSTRUCTION COMPANY, I CHANGE ORDER #1 WEST WALL 227.70
6,561.71
415871 TRAFFIC SIGNAL UPGRADES
415871.65515 STANLEY CONSULTANTS INC.Sheridan Rd Signal Design Proj 15,199.12
15,199.12
415887 SHERIDAN ROAD REHAB PROJECT
415887.65515 TRANSYSTEMS CORPORATION CONSTRUCTION ENGINEERING 28,195.15
28,195.15
415894 CHIC.AVE.STREETSCAPE-SOUTH BLV
1352
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
415894.65515 CHICAGOLAND PAVING CONTRACTORS BID #11-05. EMERSON ST. &122,281.97
122,281.97
415950 LIBRARY CHILLER REPLACEMENT
415950.65050 WALL ENGINEERING MAIN LIBRARY CHILLER REPLACEMT 3,693.00
3,693.00
416393 CITY WORKS UPGRADE PW FIELS
416393.65555 AZTECA SYSTEMS, INC.CITYWORKS 5,625.00
5,625.00
195,228.53
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.62431 GARDA CL GREAT LAKES, INC.MONTHLY SERVICE CHARGES 2,306.25
2,306.25
7015 PARKING LOTS & METERS
7015.65070 IPS GROUP, INC.TRANSACTION & MGMNT FEES 372.90
7015.53500 COOK COUNTY COLLECTOR *PARKING TAX-APRIL 2011 237.60
7015.62375 CHICAGO TRANSIT AUTHORITY RENT BENSON CHURCH & UNIVERSIT 990.00
7015.65070 GRAINGER, INC., W.W.BATTERIES 646.20
2,246.70
7025 CHURCH STREET GARAGE
7025.65050 PATTEN INDUSTRIES MAINTENANCE 2,772.05
7025.65050 PATTEN INDUSTRIES MAINTENANCE 513.21
7025.62509 REVCON TECHNOLOGIES, INC.CHURCH ST MAINTENANCE 2,650.00
7025.53500 COOK COUNTY COLLECTOR *PARKING TAX-APRIL 2011 3,302.64
7025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 7,508.50
16,746.40
7036 SHERMAN GARAGE
7036.68205 PATTEN INDUSTRIES MAINTENANCE 1,444.64
7036.64505 AT & T 8100 911 CALLER ID 100.41
7036.62509 REVCON TECHNOLOGIES, INC.SHERMAN PLAZA MAINTENANCE 7,510.00
7036.53500 COOK COUNTY COLLECTOR *PARKING TAX-APRIL 2011 3,953.32
7036.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 29,857.60
7036.62660 INLAND AMERICAN RETAIL MANAGEM SHERMAN PLAZA MAINTENANCE 7,016.41
49,882.38
7037 MAPLE GARAGE
7037.62509 REVCON TECHNOLOGIES, INC.MAPLE AVE MAINTENANCE 5,036.00
7037.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 16,144.36
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX-APRIL 2011 2,923.97
24,104.33
95,286.06
00510 WATER FUND
510 WATER FUND
510.22700 JAICKS, DAVID A.OVERPMNT WATER & SAN FEE 479.29
510.22700 SCHNEIDER, DAPHENE OVERPMNT OF WATER 118.74
510.22700 MATHER LIFEWAYS OVERPMNT FOR WATER 39.55
510.22700 VASQUEZ, JOSE OVERPMNT FOR WATER 102.76
1453
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
510.22700 BORDERS & BOOKS GROUP, INC.OVERPMNT OF WATER 125.76
510.22700 LANGAN, COLIN OVERPMNT OF WATER 47.20
913.30
7100 WATER GENERAL SUPPORT
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 89.50
7100.62295 MEADE, ELEANORE REIMB. TRAV. GLENWOOD MEETING 46.51
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 114.28
7100.56145 BADGER DAYLIGHTING FIRE HYDRANT DEPOSIT REIMB.300.00
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 66.58
616.87
7105 PUMPING
7105.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 118,026.09
7105.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 11,892.71
7105.64015 NICOR 0632 MONTHLY CHARGES 691.61
7105.64015 NICOR 0632 MONTHLY CHARGES 8.82
130,619.23
7110 FILTRATION
7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 920.00
7110.62420 METROPOLITAN WATER RECLAIMATIO MWRD Sludge Disposal 30,095.82
31,015.82
7120 WATER METER MAINTENANCE
7120.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 365.11
365.11
7125 OTHER OPERATIONS
7125.62340 HARRIS YEAR 3 ESCROW SUPPOT 1,500.00
1,500.00
165,030.33
00513 WATER-DEPR, IMPROV & EXTENSION
733086 2008 WATER MAIN INSTALLATION
733086.65515 A LAMP CONCRETE CONTRACTORS, I 2011 WATER MAIN & CIP PROJECT 183,179.79
183,179.79
733113 PUMP. STATON SWITCHGEAR REPAIR
733113.62185 RESTORATION TECHNOLOGIES, INC. SWITCHGEAR EQUIP RESTORATION 42,800.00
733113.62185 RESTORATION TECHNOLOGIES, INC. SWITCHGEAR EQUIP RESTORATION 29,960.00-
12,840.00
196,019.79
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.65625 RESOURCEFUL BAG & TAG, INC.200,000 YARD WASTE STICKERS 2,550.00
2,550.00
7690 RESIDENTIAL RECYCLING COL
7690.62415 GROOT RECYCLING & WASTE SERVIC YARD WASTE CONTRACT CHANGE 245.10
245.10
2,795.10
00600 FLEET SERVICES
1554
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710 MAJOR MAINTENANCE
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 2,374.00
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 178.85
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 814.00
7710.65015 LAWSON PRODUCTS, INC.CHEMICALS, GREASE, OIL 10.50
7710.65060 NORTH SUBURBAN AUTO SUPPLY CAR & LT. TRK STARTERS 27.75
7710.65060 P & G KEENE ELECTRICAL MED. & HVY TRK. STARTERS 178.00
7710.65060 POWER WASHING PROS.ANNUAL POWER WASHING 661.00
7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 405.64
7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 1,270.50
7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 381.40
7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTION & REPAIR 5,136.21
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L CHEVY PARTS & SERVICE 54.12
7710.65060 NORTHWEST TRUCKS INC FUEL TANK/STRAP ASSYM 1,031.07
7710.65015 1ST AYD CORP.CHEMICALS 1,167.99
7710.65060 AETNA TRUCK PARTS, INC.FILTERS 799.43
7710.65060 AETNA TRUCK PARTS, INC.HINGE 255.39
7710.65060 AETNA TRUCK PARTS, INC.ELECTRICAL 47.40
7710.65060 AETNA TRUCK PARTS, INC.FLASHER 247.12
7710.65060 AETNA TRUCK PARTS, INC.DYE KIT/TOGGLE SWITCH 187.34
7710.65060 AETNA TRUCK PARTS, INC.FILTERS & LIGHTS 307.61
7710.65060 AETNA TRUCK PARTS, INC.MISC. PARTS 231.90
7710.65060 AETNA TRUCK PARTS, INC.HOSE ASSYM.292.34
7710.65060 AETNA TRUCK PARTS, INC.HEAD LAMPS 74.27
7710.65060 AETNA TRUCK PARTS, INC.SWITCH & MISC. PARTS 233.19
7710.65060 AETNA TRUCK PARTS, INC.FILTERS 182.68
7710.65060 CHICAGO INTERNATIONAL TRUCKS, ENGINE OVERHAUL 9,502.94
7710.62355 CINTAS #22 UNIFORM SERVICE 99.85
7710.62355 CINTAS #22 UNIFORM SERVICE 99.85
7710.65060 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 172.32
7710.62355 CINTAS #769 MAT SERVICE 117.20
7710.65035 CITY WELDING SALES & SERVICE I PROPANE 139.50
7710.65060 CUMBERLAND SERVICENTER FLASHER 155.56
7710.65060 CUMBERLAND SERVICENTER STRAP 36.94
7710.65060 EVANSTON CAR WASH & DETAIL CEN 2 CAR WASHES 19.98
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC 2 SWITCH PROXIMITY RELAYS 115.38
7710.65060 GROVER WELDING COMPANY WELD REPAIRS 895.42
7710.65060 HIGH PSI LTD.SERVICE CALL/ PUMP OIL 247.48
7710.65060 INLAND POWER GROUP FUEL CAP 43.60
7710.65060 INTERSTATE BATTERY OF NORTHERN 7 BATTERIES 765.65
7710.65060 LAKE/COOK C.V. JOINTS INC JOINTS/FLANGE INSTALLED 80.00
7710.65060 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 364.20
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 90.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 199.35
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 275.00
7710.65060 REGIONAL TRUCK EQUIPMENT CO. I CAB GUARD/UTILITY BODY 675.00
7710.65060 STANDARD EQUIPMENT COMPANY RECEIVER/DRYER 297.87
7710.65060 SUNNYSIDE PARTS WAREHOUSE MIRROR ASSYM.147.00
7710.65060 VERMEER MIDWEST FUEL CAP 24.04
7710.65060 WEST SIDE TRACTOR COMPRESSOR 734.25
1655
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 27,019.03
7710.65035 WORLD FUEL SERVICES, INC./TEXO NL GASOHOL 25,732.04
7710.65035 WORLD FUEL SERVICES, INC./TEXO ULTRA LOW DIESEL 17,478.50
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 25.68
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 8.90
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 4.75
7710.65060 EVANSTON AUTO GLASS AUTO GLASS 45.00
7710.65060 FULL THROTTLE MARINE, INC.MARINE SERVICES & REPAIRS 3,057.07
7710.65060 FULL THROTTLE MARINE, INC.MARINE SERVICES & REPAIRS 3,057.07
7710.65060 FULL THROTTLE MARINE, INC.MARINE SERVICES & REPAIRS 252.00
7710.65060 GOLF MILL FORD PARTS & SERVICE 52.61
7710.65060 GOLF MILL FORD PARTS & SERVICE 27.43
7710.65060 GOLF MILL FORD PARTS & SERVICE 507.90
7710.65060 GOLF MILL FORD PARTS & SERVICE 191.96
7710.65060 GOLF MILL FORD PARTS & SERVICE 9.73
7710.65060 GOLF MILL FORD PARTS & SERVICE 114.67
7710.65060 GOLF MILL FORD PARTS & SERVICE 2.99
7710.65060 GOLF MILL FORD PARTS & SERVICE 100.00
7710.65060 GOLF MILL FORD PARTS & SERVICE 32.79
7710.65060 GOLF MILL FORD PARTS & SERVICE 4.35
7710.65060 GOLF MILL FORD PARTS & SERVICE 96.17
109,668.72
7720 CAPITAL OUTLAY
7720.65550 CURRIE MOTORS BAL. OF VEHICLE PURCHASE 115,856.40
7720.62402 CHICAGO HARLEY-DAVIDSON ANNUAL H.D. LEASE AGREEMENT 23,940.00
139,796.40
249,465.12
00605 INSURANCE FUND
7800 RISK MANAGEMENT
7800.62266 CANNON COCHRAN MANAGEMENT SERV WORKERS COMPENSATION TPA 108,750.00
7800.62615 LAMBENT RISK MANAGEMENT SERVIC *INSUR. 629 & 727-29 HOWARD 437.00
7800.62266 CANNON COCHRAN MANAGEMENT SERV WORKERS COMPENSATION TPA 72,500.00-
36,687.00
7801 EMPLOYEE BENEFITS
7801.66054 SENIORS CHOICE MONTHLY INVOICE 1,634.37
7801.57235 MANZKE, ROY A OVERPMNT COBRA INSURANCE 631.13
7801.66050 TANSIL, HORACE E OVERPMNT HEALTH INSURANCE 135.09
2,400.59
39,087.59
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 ILLINOIS STATE TREASURER *PUBLIC PENSION FEES 8,000.00
8000.61755 BARRINGTON ORTHOPEDIC SPECIALI *INDEPEND. MEDICAL EXAM 1,075.00
8000.61755 BURKE BURNS & PINELLI, LTD.*LEGAL FEES 8,303.95
8000.61755 NORTHERN TRUST COMPANY ADMIN. FEE 4,387.35
21,766.30
21,766.30
1756
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00705 POLICE PENSION FUND
8100 POLICEMEN'S PENSION
8100.61755 ILLINOIS STATE TREASURER *ANNUAL COMPLIANCE FEE 8,000.00
8100.61755 GARCIA HAMILTON AND ASSOCIATES *2ND QRT 2011 FIXED INCOME 9,002.28
8100.61755 OTTOSEN BRITZ KELLY COOPER AND *LEGAL SERVICES 7,976.69
24,978.97
24,978.97
1,690,742.19
1857
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
General
1910.62655 Secap Secap Lease Monthly 255.05
3205.62695 Various Senior Taxicab Program 11,454.00
3205.62695 303 Taxi Senior Taxicab Program 1,008.00
12,717.05
Insurance
Various Various Casualty Loss 427.40
Various Various Worker's Comp 52,009.66
Various Various Casualty Loss 12,518.79
Various Various Worker's Comp 51,535.81
Various Various Worker's Comp 15,773.80
Various Various Casualty Loss 207.13
132,472.59
NSP2
Various Brinshore Development LLC NSP2 Real Estate Activities 88,820.73
5052.62486 Forum Title Insurance NSP2 Acquisition-Real Estate Close 184,621.77
5068.62486 Forum Title Insurance NSP2 Acquisition-Real Estate Close 42,492.69
315,935.19
Sewer
7520.68305 IEPA Loan Disbursement Sewer Imp 52,504.20
7610.68305 IEPA Loan Disbursement Sewer Imp 90,535.08
143,039.28
604,164.11
Grand Total 2,294,906.30
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06/14/2011
1958
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.13040 MSF GRAPHICS, INC.9 X 12 BROWN KRAFT ENVELOPES 392.40
100.13040 MSF GRAPHICS, INC.10 X 13 BROWN KRAFT ENVELOPE 317.60
100.13040 MSF GRAPHICS, INC.7 1/2 X 10 1/2 BROWN KRAFT 315.00
100.41420 N.I.T.V., LLC COMPUTER VOICE STRESS 2,995.00
100.41420 N.I.T.V., LLC DELL 4 YR BUSINESS STANDARD 300.00
100.22730 BANK OF AMERICA COMMERCIAL CAR *PURCHASING CARD APRIL 2011 86,012.24
100.21650 NATIONAL GUARDIAN LIFE INSURAN LIFE INSURANCE 416.59
100.22700 JAICKS, DAVID A.OVERPMNT WATER & SAN FEE 36.56
100.21639 MANZKE, ROY A OVERPMNT COBRA INSURANCE 2.88
100.21640 MANZKE, ROY A OVERPMNT COBRA INSURANCE 19.99
100.41420 PORTER LEE CORPORATION SFTWRE LIC. FOR 1 PLC WORKSTA.1,000.00
100.41420 PORTER LEE CORPORATION ZEBRA DSKTP PRNTR : GK420T 695.00
100.41420 PORTER LEE CORPORATION YEARLY SUPPORT & MAINT.200.00
100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT CARDS 1,078.65
93,781.91
1300 CITY COUNCIL
1300.62360 NORTHWEST MUNICIPAL CONFERENCE MEMBERSHIPS 24,062.00
1300.62285 AARYNN/ALLYSSA TRUCKING CITY COUNCIL MAIL DELV.131.22
1300.62285 AARYNN/ALLYSSA TRUCKING CITY COUNCIL MAIL DELV.99.14
24,292.36
1400 CITY CLERK
1400.62295 GREENE, RODNEY REIMB. MEALS IIMC CONF.23.60
1400.65160 OFFICE DEPOT OFFICE SUPPLIES FY 2011 20.80
1400.65080 MSF GRAPHICS, INC.MODEL LEASE AGREEMNT FORM 560.40
1400.65010 MUNICIPAL CODE CORPORATION CODE OF ORDINANCES 475.00
1,079.80
1505 CITY MANAGER
1505.64540 AT & T MOBILITY WIRELESS SERVICE 272.70
1505.62285 FEDERAL EXPRESS CORP.SHIPPING/GO BOND SER. 2011A 17.52
1505.65095 WINDY CITY PRESS MATTHEW SWENTKOFSKE, IAC 17.88
1505.62360 ILLINOIS CITY/COUNTY MANAGEMEN ILCMA MEMBERSHIP DUES-CITY MNG 403.75
1505.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 810.38
1505.65095 WINDY CITY PRESS MARTIN LYONS, ASST. CM 17.88
1,540.11
1510 PUBLIC INFORMATION
1510.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 165.00
1510.62665 EVANSTON COMMUNITY MEDIA CENTE OPERATIONAL EXP. MAY 2011 16,500.00
1510.62205 QUARTET COPIES ENGAGE EVANSTON PACKETS 587.40
1510.62205 QUARTET COPIES VOLUNTR. EVANSTON POSTER 26.00
1510.62205 EVANSTON SENTINEL CORPORATION 1/16 PAGE AD-MAY 2011 ISSUE 77.00
1510.62205 EVANSTON ROUND TABLE LLC 1/16 PAGE AD-VOLUNT, 311 86.00
1510.62205 EVANSTON ROUND TABLE LLC 1/2 PAGE AD-BUDGET 595.00
1510.62205 EVANSTON ROUND TABLE LLC 1/16 PAGE AD 86.00
18,122.40
1705 LEGAL ADMINISTRATION
159
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1705.62500 DACRA COMPUTER SERVICE ACCESS DATABASE UPGRADE 1,000.00
1705.62500 DACRA COMPUTER SERVICE ACCESS DATABASE UPGRADE 625.00
1705.62509 EX, MITCHELL C.Hearing officer services 2,205.00
1705.62509 GREENSPAN, JEFFERY D Hearing officer services 1,260.00
1705.62509 HANSEN, ANJANA Hearing officer services 960.00
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 10.82
1705.52570 2111 W. HOWARD LLC REFUND CITATION DUPL. PAYMNT 75.00
1705.65010 THOMSON WEST INFORMATION CHARGES 666.86
1705.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 264.00
1705.65045 SECRETARY OF STATE 2701 DRIVERS LISN. SUSPENSION FEES 20.00
1705.62360 TOWNSHIP OFFICIALS OF ILLINOIS YEARLY MEMBERSHIP 50.00
1705.62509 BRUNNER, SUSAN D Hearing Officer Services 3,185.00
10,321.68
1905 ADM.SERVICES- GENERAL SUPPORT
1905.62275 FEDERAL EXPRESS CORP.TRANSPORTATION CHARGES 42.77
42.77
1910 FINANCE DIVISION - REVENUE
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 26.76
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 15.57
1910.64541 AZAVAR TECHNOLOGIES CONTINGENCY PAYMENTS 986.34
1910.62315 UNITED PARCEL SERVICE SHIPPING 450.00
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 24.84
1910.53656 MANZKE, ROY A OVERPMNT COBRA INSURANCE 34.00
1910.52010 BLATZ, SUSAN REFUND DUPLICATE STICKER PURCH 75.00
1910.62431 GARDA CL GREAT LAKES, INC.SERVICE CHARGES 38.60
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 9.99
1910.62431 GARDA CL GREAT LAKES, INC.MONTHLY SERVICE CHARGES 46.00
1,707.10
1915 HUMAN RESOURCE DIVI. - PAYROLL
1915.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 68.99
1915.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 12.72
1915.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 37.57
119.28
1920 FINANCE DIVISION - ACCOUNTING
1920.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 85.98
1920.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 3.12
89.10
1929 HUMAN RESOURCE DIVISION
1929.62512 INTL ECONOMIC DEVELOPMENT COUN RECRUITMENT 375.00
1929.65095 WINDY CITY PRESS Business Cards 17.88
1929.65095 WINDY CITY PRESS Business Cards 17.88
1929.62512 BLUE LINE RECRUITMENT 298.00
1929.62512 LAW BULLETIN PUBLISHING COMPAN RECRUITMENT 192.00
1929.62274 I/O SOLUTIONS, INC RECRUITMENT 4,860.00
1929.62274 I/O SOLUTIONS, INC RECRUITMENT 1,900.00
1929.62512 NATIONAL CINEMEDIA, LLC RECRUITMENT 1,455.00
1929.65095 WINDY CITY PRESS Business Cards 17.88
1929.65095 WINDY CITY PRESS Business Cards 17.88
260
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1929.62512 BLUE ISLAND NEWSPAPER PRINTING RECRUITMENT 700.00
1929.65095 WINDY CITY PRESS Business Cards 17.88
1929.65095 WINDY CITY PRESS Business Cards 17.88
1929.65095 WINDY CITY PRESS Business Cards 17.88
1929.62270 HEALTH ENDEAVORS, S.C.EMPLOYEE TESTING 730.00
10,635.16
1932 INFORMATION TECHNOLOGY DIVI.
1932.64505 AT & T COMMUNICATION CHARGES 34.24
1932.64505 AT & T 8100 911 CALLER ID 328.43
1932.62340 ADVANCED TOOLWARE, LLC IT USER MANAGEMENT SOFTWARE 3,210.00
1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 912.30
1932.62380 US Bank COPIER LEASE AGREEMENT 1,967.75
1932.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 463.50
6,916.22
1940 MISC. EXPENDITURES / BENEFITS
1940.61510 EAP CONSULTANTS, INC.MONTHLY FEE 1,027.24
1,027.24
1941 PARKING ENFORCEMENT & TICKETS
1941.65020 GALLS INCORPORATED CLOTHING 95.03
1941.52505 CLARK, JAKE TICKET REFUND 50.00
1941.65020 ARAMARK UNIFORM SERVICE SUPPLIES 122.74
267.77
2105 PLANNING & ZONING
2105.62285 AARYNN/ALLYSSA TRUCKING ZBA PACKETS 52.49
2105.62285 AARYNN/ALLYSSA TRUCKING PLANNING/PRESRV PACKETS 110.81
163.30
2115 HOUSING CODE COMPLIANCE
2115.62190 GARRISON, VIRGINIA GRAFFITI REMOVAL 785.00
785.00
2126 BUILDING INSPECTION SERVICES
2126.52120 NORTH SHORE ENERGY, INC.REIMB. CANCELLED CONTRACT 197.00
2126.62425 ELEVATOR INSPECTION SERVICE 10 ELEVATOR INSPECTNS-APRIL 21 250.00
2126.65095 OFFICE DEPOT BLANKET PO FY 2011 BLDG 341.42
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS-APRIL 18 25.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS-APRIL 11 25.00
2126.62425 ELEVATOR INSPECTION SERVICE 125-ELEVATOR INSPECTIONS-APRIL 4,000.00
2126.62645 MICROSYSTEMS INC.ANNUAL STORAGE CHGS. 2011 723.63
5,562.05
2205 POLICE ADMINISTRATION
2205.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,512.48
2205.62375 NORTHERN ILLINOIS POLICE ALARM LANGUAGE LINE APRIL 2011 15.00
2205.64015 NICOR 0632 MONTHLY CHARGES 125.00
2205.62210 SIR SPEEDY PRINTING GRAPHIC DESIGN/ART LAYOUT 198.75
2205.62210 SIR SPEEDY PRINTING 42 INFORMATION HANDBOOKS-2011 940.32
2,791.55
2225 SOCIAL SERVICES BUREAU
2225.62370 THOMAS, JONATHAN *YOUTH OUTREACH MAY 16-27/11 1,104.00
361
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2225.62370 PETTY CASH - P. QUEHL REMB. PETTY CASH CRISIS SERV.100.00
2225.62370 THOMAS, JONATHAN YOUTH OUTREACH MAY 2-13 1,104.00
2225.62370 ANDERSON, JONAH YOUTH OUTREACH MAY 1-13 1,104.00
2225.62370 ANDERSON, JONAH *YOUTH OUTREACH MAY 16-27/11 1,104.00
2225.55160 MONAHAN & COHEN RISK MANAGEMENT 500.00
5,016.00
2230 JUVENILE BUREAU
2230.62360 HENRY, BRIAN *TOBACCO COMPLNC. OPERATION 400.00
400.00
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 4.82
2240.65105 RITZ CAMERA DEVELOPMENT 57.90
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 164.47
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 60.00
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 38.41
2240.65095 OFFICE DEPOT CREDIT FLEX FOLDERS 37.57-
288.03
2251 311 CENTER
2251.64505 LANGUAGE LINE SERVICES 311 CENTER INTERPRETATION 93.84
93.84
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 172.20
172.20
2260 OFFICE OF ADMINISTRATION
2260.62295 WOMEN IN CORRECTIONS - ILLINOI REIMB. WOMEN IN CORRECTIONS 200.00
2260.62295 CAMPBELL, KEVIN GAS REIMB. STREET LEADERSHIP 109.43
2260.62295 WIEDLIN, BARBARA J REIMB. CRITICAL ELEMNT/SKILLS 36.00
2260.62295 DAVIS, DIANE REIMB. MEALS CRITICAL ELMNTS 36.00
2260.62295 RUST, BRIAN REIMB. BASIC FIREARMS INSTR.60.00
2260.62295 RUSSELL, DANIEL J REIMB. KRAV MAGA LAW ENFORCMNT 60.00
501.43
2265 NEIGHBORHOOD ENFORCEMENT TEAM
2265.65125 PRO-TECH SALES LABOR/REPAIRS ELECTRONICS 159.00
2265.65125 PRO-TECH SALES MODULAR POUCH SET 6 -TP5A 108.00
2265.65125 PRO-TECH SALES SHIPPING COSTS 205.00
2265.65125 PRO-TECH SALES BA/3AC MAX PRO BA-IIIAC 3,025.00
2265.65125 PRO-TECH SALES TAC-PR-SYS LEVEL IV TACTICAL 4,941.00
8,438.00
2270 TRAFFIC BUREAU
2270.65125 BONNETT, FOTINI TOW REFUND 165.00
165.00
2285 PROBLEM SOLVING TEAM
2285.62245 PONY SHOP BIKE REPAIR/LABOR 400.00
400.00
2305 FIRE MGT & SUPPORT
2305.62518 FOX VALLEY FIRE & SAFETY ANSUL SYSTEM MAINT.106.75
462
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2305.65020 AIR ONE EQUIPMENT TURNOUT BOOTS 293.00
2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,114.00
2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,151.35
2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,512.48
2305.65050 APPLIANCE SERVICE CENTER APPLIANCE REPAIR 495.67
2305.65020 AIR ONE EQUIPMENT TURNOUT BOOTS 870.00
2305.65070 EVANSTON AWNING COMPANY TOOL REPAIR 45.00
2305.65125 NATIONAL AWARD SERVICES INC EMPLOYEE RECOGNITION 719.32
6,307.57
2315 FIRE SUPPRESSION
2315.65085 AIR ONE EQUIPMENT TOOL REPAIR 281.40
2315.53675 ANDRES MEDICAL BILLING MONTHLY AMBULANCE CHARG. APRIL 4,988.29
2315.62522 AIR ONE EQUIPMENT AIR QUALITY TEST 145.00
2315.62295 SAM'S CLUB DIRECT FOOD/TRAINING 47.22
2315.62295 SAM'S CLUB DIRECT FOOD 32.69
2315.62295 FROGGMAN INDUSTRIES DBA FROGGM 3-FIREFIGHTER TRAINING 1,470.00
2315.62295 VILLAGE OF ROMEOVILLE FIRE ACA FIREFIGHTING TRAINING 545.00
2315.62295 VILLAGE OF ROMEOVILLE FIRE ACA REQ. INITIAL FIREFIGHTNG TRNG 2,700.00
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S 3-FIREFIGHTER TRAINING 2,325.00
2315.62522 AIR ONE EQUIPMENT BREATHING AIR SERVICE 436.40
2315.65125 SAM'S CLUB DIRECT SNACKS 50.48
13,021.48
2407 HEALTH SERVICES ADMIN
2407.65025 SAM'S CLUB DIRECT FOOD/EHAC 32.04
32.04
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62472 IDEXX DISTRIBUTION, INC.WP2001-18 GAMMA IRAD COLI 4,125.00
2435.62472 IDEXX DISTRIBUTION, INC.WV120SBST-200, VES W/ST & SB 255.00
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00
2435.62472 IDEXX DISTRIBUTION, INC.SHIPPING & HANDLING CHARGES 182.95
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00
2435.62468 NATIONAL CINEMEDIA, LLC ON SCREEN AD 702.00
2435.62472 IDEXX DISTRIBUTION, INC.WQT2KC, PRE-DISP. QT 2000 20.00
5,338.95
2610 MUNICIPAL SERVICE CENTER
2610.64015 NICOR 0632 MONTHLY CHARGES 246.56
2610.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 10,455.86
2610.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 3,258.53
2610.62240 OVERHEAD, INC.OVERHEAD DOOR REPAIR 864.98
2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 34.75
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 79.12
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 11.13
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 87.50
2610.64015 NICOR 0632 MONTHLY CHARGES 792.51
2610.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 1,485.00
17,315.94
2630 TRAFFIC ENGINEERING
2630.52126 HARRISON, JOY PERMIT FEE REFUND 50.00
563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
50.00
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64008 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 46.75
2640.64006 COMED MONTHLY CHARGES 294.85
2640.64006 COMED MONTHLY CHARGES 14,774.39
15,115.99
2665 STREETS AND SANITATION ADMINIS
2665.62210 WINDY CITY PRESS BUSINESS CARDS LESLIE PEREZ 17.88
17.88
2670 STREET AND ALLEY MAINTENANCE
2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 841.20
2670.65115 ARTS & LETTERS LTD.SIGN FABRICATION LETTERS 430.00
2670.65055 HEALY ASPHALT COLD PATCH. APPRV. BY COUNCIL 6,053.44
2670.65055 OZINGA CHICAGO RMC, INC.READY MIX CONCRETE 3,070.80
10,395.44
2680 SNOW AND ICE CONTROL
2680.62451 NORTH SHORE TOWING TOW & HOOK 895.50
2680.62451 NORTH SHORE TOWING TOW & HOOK 892.50
2680.62451 NORTH SHORE TOWING TOW & HOOK 892.50
2680.62451 NORTH SHORE TOWING TOW & HOOK 892.50
3,573.00
2805 CHILDREN'S SERVICES
2805.65630 BAKER & TAYLOR JUV PRINT 511.06
2805.62506 NORTHWESTERN UNIVERSITY WORK- JAN-MAR 2011 WORK-STUDY STUD.190.15
2805.65630 BAKER & TAYLOR JUV PRINT 561.54
2805.65630 GUMDROP BOOKS JUV PRINT 513.80
2805.65641 MIDWEST TAPE JUV AV 23.98
2805.65630 BAKER & TAYLOR JUV BOOKS 674.92
2805.65630 BAKER & TAYLOR JUV PRINT 26.91
2805.65630 BAKER & TAYLOR JUV PRINT 193.92
2805.65630 BAKER & TAYLOR JUV PRINT 144.43
2,840.71
2806 ADULT SERVICES
2806.65630 BAKER & TAYLOR ADULT PRINT 664.57
2806.65641 RECORDED BOOKS INC.ADULT AV 6.95
2806.65630 BAKER & TAYLOR YA PRINT 333.79
2806.65630 BAKER & TAYLOR YA PRINT 384.86
2806.65630 BAKER & TAYLOR ADULT PRINT 38.46
2806.65630 BAKER & TAYLOR ADULT PRINT 32.22
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 521.69
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 44.05
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 134.59
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 219.60
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 116.78
2806.65641 BAKER & TAYLOR YA AV 106.76
2806.65630 BAKER & TAYLOR ADULT PRINT 268.44
2806.62506 NORTHWESTERN UNIVERSITY WORK- JAN-MAR 2011 WORK-STUDY STUD.202.50
664
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2806.65630 BRODART COMPANY ADULT PRINT 40.13
2806.65630 BAKER & TAYLOR ADULT PRINT 700.15
2806.65630 BAKER & TAYLOR ADULT PRINT 740.69
2806.65630 BAKER & TAYLOR ADULT PRINT 121.58
2806.65630 BAKER & TAYLOR ADULT PRINT 1,182.12
2806.65630 BAKER & TAYLOR YA BOOKS 257.92
2806.65630 BAKER & TAYLOR YA BOOKS 313.95
2806.65630 BAKER & TAYLOR ADULT PRINT 600.30
2806.65641 BAKER & TAYLOR ADULT AV 138.12
2806.65630 BAKER & TAYLOR ADULT PRINT 155.48
2806.65630 BAKER & TAYLOR ADULT PRINT 865.56
2806.65641 MIDWEST TAPE ADULT AV 9.99
2806.65630 BAKER & TAYLOR ADULT PRINT 141.40
2806.65630 BAKER & TAYLOR ADULT PRINT 364.01
2806.65630 BAKER & TAYLOR ADULT PRINT 151.45
2806.65630 BAKER & TAYLOR ADULT PRINT 280.91
2806.65635 VALUE LINE PUBLISHING, LLC PERIODICALS 269.00
2806.65635 VALUE LINE PUBLISHING, LLC PERIODICALS 898.00
2806.65641 RANDOM HOUSE INC ADULT AV 56.25
2806.65630 BAKER & TAYLOR ADULT PRINT 952.62
11,314.89
2820 CIRCULATION
2820.65100 DIRECT PAPER SUPPLY CIRCULATION SUPPLIES 536.80
2820.62506 NORTHWESTERN UNIVERSITY WORK- JAN-MAR 2011 WORK-STUDY STUD.738.58
1,275.38
2825 NORTH BRANCH
2825.64015 NICOR 0632 MONTHLY CHARGES 83.96
2825.64015 NICOR 0632 MONTHLY CHARGES 117.44
201.40
2835 TECHNICAL SERVICES
2835.65100 GENERAL BINDING CORP.TECH SERV SUPPLIES 485.52
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 1,362.76
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 1,362.76
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 4,192.76
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 1,362.76
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 4,830.52
2835.65100 JBD BUSINESS SYSTEMS, INC.TECH SERV. SUPPLIES 220.00
2835.65100 HIGHSMITH CO., INC.TECH SERV. SUPPLIES 175.20
13,992.28
2840 MAINTENANCE
2840.64015 NICOR 0632 MONTHLY CHARGES 344.94
2840.62245 AMERICAN MESSAGING PAGER 6.01
2840.62235 EVANSTON GLASS & MIRROR OFFICE EQUIPMENT MAINT 92.00
2840.65040 LAPORT INC FY11-12 BLANKET PURCHASE ORDER 37.27
2840.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 4,867.55
2840.62245 AMERICAN MESSAGING PAGER 6.01
2840.65040 GRAINGER, INC., W.W.JANITORIAL SUPPLIES 38.07
2840.65040 LAPORT INC FY11-12 BLANKET PURCHASE ORDER 389.25
765
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2840.62245 ALARM DETECTION SYSTEMS, INC. ALARM 482.52
2840.65040 CINTAS #769 MAT SERV 57.69
2840.65040 LAPORT INC FY2011 BLANKET PURCHASE ORDER 519.00
2840.62235 ACCOUNTOR SYSTEMS 2011 MAINTENANCE CONTRACT 1,710.33
2840.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 6,855.00
2840.65040 CINTAS #769 MAT SERVICE 57.69
15,463.33
2845 ADMINISTRATION
2845.62506 NORTHWESTERN UNIVERSITY WORK- JAN-MAR 2011 WORK-STUDY STUD.367.88
2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 148.88
2845.65095 OFFICE DEPOT FY2011P.O. BLANKET ORDER 86.36
2845.65095 OFFICE DEPOT FY2011P.O. BLANKET ORDER 84.99
2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 59.94
748.05
3010 REC. BUS. & FISCAL MGMT
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 5.29
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 143.24
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 28.64
3010.65095 ILLINOIS PAPER COMPANY 2011 BLANKET PO OFFICE PAPER 892.00
3010.65095 ILLINOIS PAPER COMPANY 2011 BLANKET PO OFFICE PAPER 69.00
1,138.17
3015 COMMUNICATION & MARKETING SRVS
3015.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 138.19
138.19
3025 PARK UTILITIES
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 1,706.38
3025.64005 COMED MONTHLY CHARGES 144.96
3025.64015 NICOR 0632 MONTHLY CHARGES 10.80
3025.64015 NICOR 0632 MONTHLY CHARGES 103.25
1,965.39
3030 CROWN COMMUNITY CENTER
3030.65110 SAM'S CLUB DIRECT SNACK SUPPLIES 135.84
3030.64015 NICOR 0632 MONTHLY CHARGES 96.04
3030.65025 SAM'S CLUB DIRECT MILK/SNACK 20.64
3030.65025 SAM'S CLUB DIRECT SNACK 143.36
3030.65110 SAM'S CLUB DIRECT MILK/SNACK 11.90
3030.65025 SAM'S CLUB DIRECT SNACK 5.88
3030.62505 LANGO OF NORTHSHORE, LLC SPANISH LANGUAGE CLASS PRESCHO 528.00
3030.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 870.93
3030.65025 SAM'S CLUB DIRECT SNACK PRESCHOOL 226.11
3030.65025 SAM'S CLUB DIRECT PRESCHOOL LUNCH 39.05
3030.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 47.97
3030.62505 BARBIR, MIRA YOGA INSTRUCTOR 315.00
3030.62505 VAN DER KARR, MICHELLE A.ADULT DANCE INSTRUCTOR 100.00
3030.65110 SAM'S CLUB DIRECT STAFF SUPPLIES PRE/AFTERSCHOOL 78.20
3030.65110 SAM'S CLUB DIRECT FANS (CAMP)119.76
3030.62505 GIORDANO, DEBRA A.YOUTH BALLET INSTRUCTION 360.00
3030.62375 JEAN'S GREENS, INC.PLANT SERVICES APRIL 2011 50.00
866
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3030.65025 SAM'S CLUB DIRECT SNACK/MILK 17.30
3030.65025 SAM'S CLUB DIRECT SNACK/MILK 14.34
3030.65025 SAM'S CLUB DIRECT SNACK 144.11
3,324.43
3035 CHANDLER COMMUNITY CENTER
3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 53.90
3035.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 28.36
3035.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 845.05
3035.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 3,524.37
3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 13.00
4,464.68
3040 FLEETWOOD JOURDAIN COM CT
3040.65025 SAM'S CLUB DIRECT SENIOR LUNCH 115.43
3040.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 585.92
3040.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 21.17
3040.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 2,422.40
3040.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 12.04
3040.64015 NICOR 0632 MONTHLY CHARGES 240.89
3040.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,920.47
3040.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 1,327.12
3040.65110 CINTAS #769 MAT SERVICE 97.93
6,743.37
3045 FLEETWOOD/JOURDAIN THEATR
3045.62511 WELLS, THOMAS SHAKESPEARE INSTRUCTION 200.00
3045.62210 GENERATION COPY INC THEATER PROMOTIONAL MATERIAL 119.90
319.90
3050 RECREATION OUTREACH PROGRAM
3050.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 712.79
3050.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 32.76
3050.65025 SAM'S CLUB DIRECT FOOD/CHILDRENS DAY 227.87
3050.62490 MIDWEST SERVICE AND INSTALLATI 2011 MAINTENANCE FITNESS 260.00
3050.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 72.88
3050.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 18.62
3050.62505 DYKES, ALEX SCIENCE ACTIVITY INSTRUCTOR 210.00
1,534.92
3055 LEVY CENTER
3055.62509 DME ACCESS, INC.VERTICAL LIFT PLANNED MAINT 764.00
3055.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 7.03
3055.62509 MIDWEST SERVICE AND INSTALLATI 2011 MAINTENANCE FITNESS 255.00
3055.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,688.29
3055.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 8,283.59
3055.65110 PIONEER DRAMA SERVICE INC FALL CHILDREN'S THEATER SCRIPT 30.00
3055.62505 COMPUTER TRAINING & SUPPORT SE COMPUTER TRAINING 50.00
11,077.91
3065 BOAT RAMP-CHURCH ST
3065.65050 ILLINOIS TRUCK & EQUIPMENT RENTAL 450C EXCAVATOR 11,700.00
3065.65050 TRU-LINK FENCE CO., INC.POLES/FLOATING PIER 795.12
12,495.12
967
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3080 BEACHES
3080.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 198.36
3080.62205 EVANSTON ROUND TABLE LLC BEACH TOKEN AD 1,806.00
2,004.36
3085 RECREATION FACILITY MAINT
3085.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 356.03
3085.65055 GARRISON, LARRY GRAFFITI REMOVAL 267.55
3085.65110 REINDERS, INC.SNAPSHOT 1,680.00
3085.65110 MARTENSON TURF PRODUCTS, INC. FULLBACK MIXTURE BLUEGRASS 55.00
3085.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 123.96
3085.65110 MARTENSON TURF PRODUCTS, INC. FULLBACK MIXTURE BLUEGRASS 1,770.00
3085.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 968.55
5,221.09
3095 CROWN ICE RINK
3095.65080 SAM'S CLUB DIRECT VENDING SALES 252.96
3095.62505 LOCKETT, LAMAR ADULT DANCE CLASS INSTRUCTOR 210.00
3095.62508 AUSTIN, JULIAN REFEREE ADULT BROOMBALL 230.00
3095.62508 PFEIFFER, SHAWN REFEREE ADULT BROOMBALL 830.00
3095.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 10,276.12
3095.64015 NICOR 0632 MONTHLY CHARGES 288.14
3095.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 654.48
3095.62508 HOBBS, JENNIFER SCOREKEEPER ADULT BROOMBALL 250.00
3095.62508 KNUTSON, KRISTOFER R.REFEREE ADULT BROOMBALL 690.00
3095.62508 LEVI, MATTHEW REFEREE ADULT BROOMBALL 300.00
3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06
3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06
3095.62375 JEAN'S GREENS, INC.PLANT SERVICES APRIL 2011 50.00
3095.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 61.25
3095.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,612.78
3095.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 65.53
3095.65080 SAM'S CLUB DIRECT VENDING SALES 119.04
16,956.42
3100 SPORTS LEAGUES
3100.62508 DANIELS, GARRY UMPIRE FEES 10.5 GAMES 336.50
3100.62508 MEYER, HAL UMPIRE FEE 5 GAMES 150.00
3100.62508 BROOKS, MARVIN UMPIRE FEES 6.5 GAMES 195.00
681.50
3130 SPECIAL RECREATION
3130.65025 SAM'S CLUB DIRECT SNACKS AFTERSCHOOL 27.84
27.84
3205 COMMUNITY RELATIONS
3205.62513 HALO BRANDED SOLUTIONS, INC. SHIPPING 51.50
3205.62513 HALO BRANDED SOLUTIONS, INC. BAMBOO TOTE BAGS 16X12X6 1,335.00
3205.62513 HALO BRANDED SOLUTIONS, INC. SCREENING FEE 40.00
3205.62205 NICKOCORP FARMERS MARKET POSTERS 27.50
3205.62513 HALO BRANDED SOLUTIONS, INC. SHIIPING 140.03
3205.62513 HALO BRANDED SOLUTIONS, INC. 16oz BPA FREE - DOUBLE WALL 1,260.00
2,854.03
1068
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3505 PARKS & FORESTRY GENERAL SUP
3505.62295 ILLINOIS DEPARTMENT OF AGRICUL COMMERCIAL APPLICATOR LICENSE 20.00
3505.62295 ILLINOIS DEPARTMENT OF AGRICUL COMMERCIAL APPLICATOR LICENSE 20.00
3505.62295 ILLINOIS DEPARTMENT OF AGRICUL COMMERCIAL APPLICATOR LICENSE 20.00
3505.62295 ILLINOIS DEPARTMENT OF AGRICUL COMMERCIAL APPLICATOR LICENSE 20.00
3505.62295 ILLINOIS DEPARTMENT OF AGRICUL COMMERCIAL APPLICATOR LICENSE 20.00
100.00
3510 HORTICULTURAL MAINTENANCE
3510.62199 THELEN SAND & GRAVEL INC BIKE TRAIL MIX- APRIL 477.47
3510.62199 THELEN SAND & GRAVEL INC SEMI RENTAL 42.50
3510.62199 THELEN SAND & GRAVEL INC BIKE TRAIL MIX 966.40
3510.65055 EVANSTON LUMBER TREATED WOOD 173.39
3510.65055 LASALLE CHEMICAL COMPANY GRAFFITI/PAINT REMOVER 550.00
3510.62195 KGI LANDSCAPING 2010 LANDSCAPE MAINTENANCE 5,540.00
3510.62195 KGI LANDSCAPING 2011 LANDSCAPE MAINTENANCE 3,750.00
3510.65055 ARLINGTON POWER EQUIPMENT HOLDER/ARM 14.57
3510.65055 ARLINGTON POWER EQUIPMENT THROTTLE CONTROL 8.13
3510.65085 ARLINGTON POWER EQUIPMENT GRABBER/ 32 INCH SUCTION 9.35
3510.65055 ARLINGTON POWER EQUIPMENT BOLT 12.87
3510.65055 ARLINGTON POWER EQUIPMENT THROTTLE CONTR. FREIGHT 8.75
3510.65055 ARLINGTON POWER EQUIPMENT CARBURETOR 98.76
11,652.19
3515 PARKWAY TREE MAINTENANCE
3515.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 18.97
3515.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 24.48
43.45
3605 ECOLOGY CENTER
3605.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 350.04
3605.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 56.75
3605.62490 ST. MORITZ SECURITY SERVICES, SECURITY PRIVATE RENTAL 156.00
3605.65025 SAM'S CLUB DIRECT SNACKS EGG HUNT 58.52
3605.65040 LAPORT INC 2011 BLANKET PO FOR 413.85
1,035.16
3710 NOYES CULTURAL ARTS CTR
3710.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 2,123.24
3710.64015 NICOR 0632 MONTHLY CHARGES 317.17
3710.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 33.25
3710.64540 USA MOBILITY WIRELESS, INC.MOBILE PHONE 13.40
3710.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 139.10
3710.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 47.36
3710.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 3,520.82
6,194.34
3720 CULTURAL ARTS PROGRAMS
3720.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 38.97
3720.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 9.76
48.73
3723 NCAP - ARTS CAMP
3723.62507 VILLAGE OF GLENVIEW TRIP WAGNER FARM/ARTS CAMP 315.00
1169
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3723.62295 MORRIS, THEA CPR/FIRST AID TRAINING 700.00
3723.65110 SAM'S CLUB DIRECT ART CAMP SUPPLIES 224.99
3723.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 53.36
1,293.35
3729 NCAP - LAKESHORE FESTIVAL
3729.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 9.99
3729.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 15.45
3729.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 26.15
51.59
3805 FACILITIES ADMINISTRATION
3805.64005 COMED MONTHLY CHARGES 126.31
126.31
3806 CIVIC CENTER SERVICES
3806.64015 NICOR 0632 MONTHLY CHARGES 390.22
3806.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 4,885.29
3806.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICE 4,330.00
3806.64005 COMED MONTHLY CHARGES 1,801.49
3806.64015 NICOR 0632 MONTHLY CHARGES 186.44
11,593.44
414,809.51
00195 NEIGHBOR.STABILIZATION PROGRAM
5005 NSP-GENERAL ADMINISTRATION
5005.62185 BORJA, THERESA APRIL 2011 FINANCL. MANGMNT 3,870.00
3,870.00
3,870.00
00200 MOTOR FUEL TAX FUND
5148 2011 MFT STREET RESURFACING
5148.65515 SCHROEDER ASPHALT SERVICES, IN MFT RESURFACING PROJECT 176,327.02
176,327.02
176,327.02
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.65085 RCM & ASSOCIATES REPAIRED T-1 HEADSET 49.99
5150.65625 PATTEN INDUSTRIES SERVICE AGREEMENT 266.50
5150.62509 IRON MOUNTAIN OSDP BLANKET P.O. FOR OFF-SITE DATA 331.34
5150.64505 AT & T 8100 911 CALLER ID 5,927.81
5150.62509 LOGICALIS, INC.911 SERVER SUPPORT 3,395.52
5150.64505 AT & T 8100 911 CALLER ID 40.16
10,011.32
10,011.32
00215 CDBG FUND
5205 TARGETED CODE ENFORCEMENT
5205.62770 EVANSTON COMMUNITY BUILDERS, I CASE 09-0339 1800 GREENLEAF 185.00
185.00
5276 DISPOSITION
1270
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5276.62961 COMED MONTHLY CHARGES 29.05
29.05
214.05
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.62190 WOLTERS KLUWER FINANCIAL SERVICES 32.00
5280.65535 VALUE REMODELING CASE SF 2001-10 1501 BROWN 10,800.00
5280.65535 SIDING GROUP, LTD.CASE SF958-65535 1034 FLORENCE 15,210.00
26,042.00
26,042.00
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.65625 WEBQA, INC.ANNUAL BILLING AGREEMENT 5,988.00
5300.62136 MURAKISHI, MICHIO ECON. DEV ADVISORY SERVICES 1,732.50
5300.62136 MURAKISHI, MICHIO ECON. DEV ADVISORY SERVICES 1,540.00
5300.62659 TECHNOLOGY INNOVATION CENTER/ *PARTL. PAYMNT EC DEV. GRANT 56,700.00
5300.65522 RENAISSANCE REALTY AND CONSTRU LANDSCAPING BUSN. DISTRICT 1,480.00
5300.62136 MURAKISHI, MICHIO *ADVISORY SERV. ECON. DEVELOP 2,100.00
5300.62490 COSTAR GROUP, INC.REAL ESTATE COMPS 270.00
69,810.50
69,810.50
00415 CAPITAL IMPROVEMENTS FUND
415169 CIVIC CTR HVAC
415169.65050 GRAINGER, INC., W.W.FIXTURE/WIRES/LENS SUPPLIES 1,766.04
415169.65050 GRAINGER, INC., W.W.CREDIT SUPPLY RETURN 701.46-
1,064.58
415555 CROWN CENTER STUDY
415555.62145 ENVIRONMENTAL PROTECTION INDUS RFP 11-53 CROWN 1,500.00
1,500.00
415733 911 CENTER FLOORING
415733.65625 CENTRAL RUG & CARPET CO.FLOORING MATERIAL 11,108.00
11,108.00
415738 311 CENTER-CIP EXPENSES
415738.65653 BOLLER CONSTRUCTION COMPANY, I BID #11-36, 311 CALL CENTER 2,044.57
415738.65653 BOLLER CONSTRUCTION COMPANY, I CHANGE ORDER #3 311 CALL 3,513.24
415738.65653 BOLLER CONSTRUCTION COMPANY, I CHANGE ORDER #2 SOUTH WALL 776.20
415738.65653 BOLLER CONSTRUCTION COMPANY, I CHANGE ORDER #1 WEST WALL 227.70
6,561.71
415871 TRAFFIC SIGNAL UPGRADES
415871.65515 STANLEY CONSULTANTS INC.Sheridan Rd Signal Design Proj 15,199.12
15,199.12
415887 SHERIDAN ROAD REHAB PROJECT
415887.65515 TRANSYSTEMS CORPORATION CONSTRUCTION ENGINEERING 28,195.15
28,195.15
415894 CHIC.AVE.STREETSCAPE-SOUTH BLV
1371
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
415894.65515 CHICAGOLAND PAVING CONTRACTORS BID #11-05. EMERSON ST. &122,281.97
122,281.97
415950 LIBRARY CHILLER REPLACEMENT
415950.65050 WALL ENGINEERING MAIN LIBRARY CHILLER REPLACEMT 3,693.00
3,693.00
416393 CITY WORKS UPGRADE PW FIELS
416393.65555 AZTECA SYSTEMS, INC.CITYWORKS 5,625.00
5,625.00
195,228.53
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.62431 GARDA CL GREAT LAKES, INC.MONTHLY SERVICE CHARGES 2,306.25
2,306.25
7015 PARKING LOTS & METERS
7015.65070 IPS GROUP, INC.TRANSACTION & MGMNT FEES 372.90
7015.53500 COOK COUNTY COLLECTOR *PARKING TAX-APRIL 2011 237.60
7015.62375 CHICAGO TRANSIT AUTHORITY RENT BENSON CHURCH & UNIVERSIT 990.00
7015.65070 GRAINGER, INC., W.W.BATTERIES 646.20
2,246.70
7025 CHURCH STREET GARAGE
7025.65050 PATTEN INDUSTRIES MAINTENANCE 2,772.05
7025.65050 PATTEN INDUSTRIES MAINTENANCE 513.21
7025.62509 REVCON TECHNOLOGIES, INC.CHURCH ST MAINTENANCE 2,650.00
7025.53500 COOK COUNTY COLLECTOR *PARKING TAX-APRIL 2011 3,302.64
7025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 7,508.50
16,746.40
7036 SHERMAN GARAGE
7036.68205 PATTEN INDUSTRIES MAINTENANCE 1,444.64
7036.64505 AT & T 8100 911 CALLER ID 100.41
7036.62509 REVCON TECHNOLOGIES, INC.SHERMAN PLAZA MAINTENANCE 7,510.00
7036.53500 COOK COUNTY COLLECTOR *PARKING TAX-APRIL 2011 3,953.32
7036.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 29,857.60
7036.62660 INLAND AMERICAN RETAIL MANAGEM SHERMAN PLAZA MAINTENANCE 7,016.41
49,882.38
7037 MAPLE GARAGE
7037.62509 REVCON TECHNOLOGIES, INC.MAPLE AVE MAINTENANCE 5,036.00
7037.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 16,144.36
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX-APRIL 2011 2,923.97
24,104.33
95,286.06
00510 WATER FUND
510 WATER FUND
510.22700 JAICKS, DAVID A.OVERPMNT WATER & SAN FEE 479.29
510.22700 SCHNEIDER, DAPHENE OVERPMNT OF WATER 118.74
510.22700 MATHER LIFEWAYS OVERPMNT FOR WATER 39.55
510.22700 VASQUEZ, JOSE OVERPMNT FOR WATER 102.76
1472
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
510.22700 BORDERS & BOOKS GROUP, INC.OVERPMNT OF WATER 125.76
510.22700 LANGAN, COLIN OVERPMNT OF WATER 47.20
913.30
7100 WATER GENERAL SUPPORT
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 89.50
7100.62295 MEADE, ELEANORE REIMB. TRAV. GLENWOOD MEETING 46.51
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 114.28
7100.56145 BADGER DAYLIGHTING FIRE HYDRANT DEPOSIT REIMB.300.00
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 66.58
616.87
7105 PUMPING
7105.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 118,026.09
7105.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 11,892.71
7105.64015 NICOR 0632 MONTHLY CHARGES 691.61
7105.64015 NICOR 0632 MONTHLY CHARGES 8.82
130,619.23
7110 FILTRATION
7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 920.00
7110.62420 METROPOLITAN WATER RECLAIMATIO MWRD Sludge Disposal 30,095.82
31,015.82
7120 WATER METER MAINTENANCE
7120.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 365.11
365.11
7125 OTHER OPERATIONS
7125.62340 HARRIS YEAR 3 ESCROW SUPPOT 1,500.00
1,500.00
165,030.33
00513 WATER-DEPR, IMPROV & EXTENSION
733086 2008 WATER MAIN INSTALLATION
733086.65515 A LAMP CONCRETE CONTRACTORS, I 2011 WATER MAIN & CIP PROJECT 183,179.79
183,179.79
733113 PUMP. STATON SWITCHGEAR REPAIR
733113.62185 RESTORATION TECHNOLOGIES, INC. SWITCHGEAR EQUIP RESTORATION 42,800.00
733113.62185 RESTORATION TECHNOLOGIES, INC. SWITCHGEAR EQUIP RESTORATION 29,960.00-
12,840.00
196,019.79
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.65625 RESOURCEFUL BAG & TAG, INC.200,000 YARD WASTE STICKERS 2,550.00
2,550.00
7690 RESIDENTIAL RECYCLING COL
7690.62415 GROOT RECYCLING & WASTE SERVIC YARD WASTE CONTRACT CHANGE 245.10
245.10
2,795.10
00600 FLEET SERVICES
1573
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710 MAJOR MAINTENANCE
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 2,374.00
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 178.85
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 814.00
7710.65015 LAWSON PRODUCTS, INC.CHEMICALS, GREASE, OIL 10.50
7710.65060 NORTH SUBURBAN AUTO SUPPLY CAR & LT. TRK STARTERS 27.75
7710.65060 P & G KEENE ELECTRICAL MED. & HVY TRK. STARTERS 178.00
7710.65060 POWER WASHING PROS.ANNUAL POWER WASHING 661.00
7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 405.64
7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 1,270.50
7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 381.40
7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTION & REPAIR 5,136.21
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L CHEVY PARTS & SERVICE 54.12
7710.65060 NORTHWEST TRUCKS INC FUEL TANK/STRAP ASSYM 1,031.07
7710.65015 1ST AYD CORP.CHEMICALS 1,167.99
7710.65060 AETNA TRUCK PARTS, INC.FILTERS 799.43
7710.65060 AETNA TRUCK PARTS, INC.HINGE 255.39
7710.65060 AETNA TRUCK PARTS, INC.ELECTRICAL 47.40
7710.65060 AETNA TRUCK PARTS, INC.FLASHER 247.12
7710.65060 AETNA TRUCK PARTS, INC.DYE KIT/TOGGLE SWITCH 187.34
7710.65060 AETNA TRUCK PARTS, INC.FILTERS & LIGHTS 307.61
7710.65060 AETNA TRUCK PARTS, INC.MISC. PARTS 231.90
7710.65060 AETNA TRUCK PARTS, INC.HOSE ASSYM.292.34
7710.65060 AETNA TRUCK PARTS, INC.HEAD LAMPS 74.27
7710.65060 AETNA TRUCK PARTS, INC.SWITCH & MISC. PARTS 233.19
7710.65060 AETNA TRUCK PARTS, INC.FILTERS 182.68
7710.65060 CHICAGO INTERNATIONAL TRUCKS, ENGINE OVERHAUL 9,502.94
7710.62355 CINTAS #22 UNIFORM SERVICE 99.85
7710.62355 CINTAS #22 UNIFORM SERVICE 99.85
7710.65060 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 172.32
7710.62355 CINTAS #769 MAT SERVICE 117.20
7710.65035 CITY WELDING SALES & SERVICE I PROPANE 139.50
7710.65060 CUMBERLAND SERVICENTER FLASHER 155.56
7710.65060 CUMBERLAND SERVICENTER STRAP 36.94
7710.65060 EVANSTON CAR WASH & DETAIL CEN 2 CAR WASHES 19.98
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC 2 SWITCH PROXIMITY RELAYS 115.38
7710.65060 GROVER WELDING COMPANY WELD REPAIRS 895.42
7710.65060 HIGH PSI LTD.SERVICE CALL/ PUMP OIL 247.48
7710.65060 INLAND POWER GROUP FUEL CAP 43.60
7710.65060 INTERSTATE BATTERY OF NORTHERN 7 BATTERIES 765.65
7710.65060 LAKE/COOK C.V. JOINTS INC JOINTS/FLANGE INSTALLED 80.00
7710.65060 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 364.20
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 90.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 199.35
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 275.00
7710.65060 REGIONAL TRUCK EQUIPMENT CO. I CAB GUARD/UTILITY BODY 675.00
7710.65060 STANDARD EQUIPMENT COMPANY RECEIVER/DRYER 297.87
7710.65060 SUNNYSIDE PARTS WAREHOUSE MIRROR ASSYM.147.00
7710.65060 VERMEER MIDWEST FUEL CAP 24.04
7710.65060 WEST SIDE TRACTOR COMPRESSOR 734.25
1674
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 27,019.03
7710.65035 WORLD FUEL SERVICES, INC./TEXO NL GASOHOL 25,732.04
7710.65035 WORLD FUEL SERVICES, INC./TEXO ULTRA LOW DIESEL 17,478.50
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 25.68
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 8.90
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 4.75
7710.65060 EVANSTON AUTO GLASS AUTO GLASS 45.00
7710.65060 FULL THROTTLE MARINE, INC.MARINE SERVICES & REPAIRS 3,057.07
7710.65060 FULL THROTTLE MARINE, INC.MARINE SERVICES & REPAIRS 3,057.07
7710.65060 FULL THROTTLE MARINE, INC.MARINE SERVICES & REPAIRS 252.00
7710.65060 GOLF MILL FORD PARTS & SERVICE 52.61
7710.65060 GOLF MILL FORD PARTS & SERVICE 27.43
7710.65060 GOLF MILL FORD PARTS & SERVICE 507.90
7710.65060 GOLF MILL FORD PARTS & SERVICE 191.96
7710.65060 GOLF MILL FORD PARTS & SERVICE 9.73
7710.65060 GOLF MILL FORD PARTS & SERVICE 114.67
7710.65060 GOLF MILL FORD PARTS & SERVICE 2.99
7710.65060 GOLF MILL FORD PARTS & SERVICE 100.00
7710.65060 GOLF MILL FORD PARTS & SERVICE 32.79
7710.65060 GOLF MILL FORD PARTS & SERVICE 4.35
7710.65060 GOLF MILL FORD PARTS & SERVICE 96.17
109,668.72
7720 CAPITAL OUTLAY
7720.65550 CURRIE MOTORS BAL. OF VEHICLE PURCHASE 115,856.40
7720.62402 CHICAGO HARLEY-DAVIDSON ANNUAL H.D. LEASE AGREEMENT 23,940.00
139,796.40
249,465.12
00605 INSURANCE FUND
7800 RISK MANAGEMENT
7800.62266 CANNON COCHRAN MANAGEMENT SERV WORKERS COMPENSATION TPA 108,750.00
7800.62615 LAMBENT RISK MANAGEMENT SERVIC *INSUR. 629 & 727-29 HOWARD 437.00
7800.62266 CANNON COCHRAN MANAGEMENT SERV WORKERS COMPENSATION TPA 72,500.00-
36,687.00
7801 EMPLOYEE BENEFITS
7801.66054 SENIORS CHOICE MONTHLY INVOICE 1,634.37
7801.57235 MANZKE, ROY A OVERPMNT COBRA INSURANCE 631.13
7801.66050 TANSIL, HORACE E OVERPMNT HEALTH INSURANCE 135.09
2,400.59
39,087.59
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 ILLINOIS STATE TREASURER *PUBLIC PENSION FEES 8,000.00
8000.61755 BARRINGTON ORTHOPEDIC SPECIALI *INDEPEND. MEDICAL EXAM 1,075.00
8000.61755 BURKE BURNS & PINELLI, LTD.*LEGAL FEES 8,303.95
8000.61755 NORTHERN TRUST COMPANY ADMIN. FEE 4,387.35
21,766.30
21,766.30
1775
CITY OF EVANSTON, ILR5504003B
BILLS LIST
06/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00705 POLICE PENSION FUND
8100 POLICEMEN'S PENSION
8100.61755 ILLINOIS STATE TREASURER *ANNUAL COMPLIANCE FEE 8,000.00
8100.61755 GARCIA HAMILTON AND ASSOCIATES *2ND QRT 2011 FIXED INCOME 9,002.28
8100.61755 OTTOSEN BRITZ KELLY COOPER AND *LEGAL SERVICES 7,976.69
24,978.97
24,978.97
1,690,742.19
1876
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
General
1910.62655 Secap Secap Lease Monthly 255.05
3205.62695 Various Senior Taxicab Program 11,454.00
3205.62695 303 Taxi Senior Taxicab Program 1,008.00
12,717.05
Insurance
Various Various Casualty Loss 427.40
Various Various Worker's Comp 52,009.66
Various Various Casualty Loss 12,518.79
Various Various Worker's Comp 51,535.81
Various Various Worker's Comp 15,773.80
Various Various Casualty Loss 207.13
132,472.59
NSP2
Various Brinshore Development LLC NSP2 Real Estate Activities 88,820.73
5052.62486 Forum Title Insurance NSP2 Acquisition-Real Estate Close 184,621.77
5068.62486 Forum Title Insurance NSP2 Acquisition-Real Estate Close 42,492.69
315,935.19
Sewer
7520.68305 IEPA Loan Disbursement Sewer Imp 52,504.20
7610.68305 IEPA Loan Disbursement Sewer Imp 90,535.08
143,039.28
604,164.11
Grand Total 2,294,906.30
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06/14/2011
1977
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionADMN SVCS / ADMIN - 50785NIU OUTREACH $ 165.00 04/11/2011 62295 TRAINING & TRAVELILCMA Summer 2011 Conference - Joellen EarlADMN SVCS / ADMIN - 50785GOVERNMENT FINANCE OFF $ 735.00 04/20/2011 62295 TRAINING & TRAVELBudget Analyst Training Academy - Brandon DieterADMN SVCS /HUMAN RES - 49925 Dominicks Stor00017004 $ 13.99 04/13/2011 62310 HR ONLY - CITY WIDE TRAININGWellness Presenation Supplies - Back SafetyADMN SVCS /HUMAN RES - 49925 KRM INFORMATION SERVIC $ 199.00 04/04/2011 62310 HR ONLY - CITY WIDE TRAININGNPELRA Webinar - Avoiding GrievancesADMN SVCS /HUMAN RES - 49925 BUS & LEGAL REPORTS $ 219.00 04/01/2011 62310 HR ONLY - CITY WIDE TRAININGADA Training - WebinarADMN SVCS /HUMAN RES - 49925 NATIONAL BAR ASSOCIATI $ 300.00 04/22/2011 62512 RECRUITMENT SERVICESJob Posting - Attorney IADMN SVCS /HUMAN RES - 49925 CROWN TROPHY 54 $ 45.00 04/01/2011 65125 OTHER COMMODITIESRetiree Plaque - SkripADMN SVCS/INFO SYS - 49926THE SUPPLIES GUYS $ 358.00 04/19/2011 65095 OFFICE SUPPLIEStoner for libraryADMN SVCS/INFO SYS - 49926THE SUPPLIES GUYS $ 789.00 04/19/2011 65095 OFFICE SUPPLIEStoner for libraryADMN SVCS/INFO SYS - 49926SYX TIGERDIRECTINC $ 313.13 04/20/2011 65555 PERSONAL COMPUTER EQmemory for serverADMN SVCS/INFO SYS - 49926SYX TIGERDIRECTINC $ 548.97 04/19/2011 65555 PERSONAL COMPUTER EQreplacement printers for depts.ADMN SVCS/INFO SYS - 49926DIRECTIONS TRAINING CE $ 556.68 04/08/2011 62295 TRAINING & TRAVELMicrosoft train the trainer for Office 2010ADMN SVCS/INFO SYS - 49926INTERNATIONAL TRANSACTION $ 0.16 04/04/2011 62341 INTERNET SOLUTION PROVIDERSOff site payroll backupADMN SVCS/INFO SYS - 49926RIMUHOSTING.COM $ 19.95 04/04/2011 62341 INTERNET SOLUTION PROVIDERSOff site payroll backupADMN SVCS/INFO SYS - 49926WUFOO COM CHARGE $ 24.95 04/05/2011 62341 INTERNET SOLUTION PROVIDERSWebsite forms toolADMN SVCS/INFO SYS - 49926GODADDY.COM $ 552.24 04/15/2011 62341 INTERNET SOLUTION PROVIDERSEvanston Domain Name renewal for eight yearsADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 18.72 04/07/2011 65095 OFFICE SUPPLIESserial ata cablesADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 29.75 04/05/2011 65095 OFFICE SUPPLIEShandset cords for phonesADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 39.93 04/11/2011 65095 OFFICE SUPPLIEScompressed airADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 60.49 04/05/2011 65095 OFFICE SUPPLIESreplacement dvd drive for laptopADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 122.56 04/13/2011 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926PRECISION ROLLER $ 184.00 04/29/2011 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 227.51 04/28/2011 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 276.49 04/05/2011 65095 OFFICE SUPPLIESphaser toner for libraryADMN SVCS/INFO SYS - 49926METROLINE INCS $ 278.00 04/08/2011 65095 OFFICE SUPPLIESphone exchangeADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 297.90 04/08/2011 65095 OFFICE SUPPLIEStoner for color printer at policeADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 334.15 04/29/2011 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 334.18 04/14/2011 65095 OFFICE SUPPLIESmemory for serversADMN SVCS/INFO SYS - 49926SINOTIME $ 419.40 04/29/2011 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926PRECISION ROLLER $ 447.00 04/29/2011 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 565.66 04/12/2011 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 685.30 04/27/2011 65095 OFFICE SUPPLIEScat 5 plugs, headset, miceADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 1,222.16 04/19/2011 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM $ 992.41 04/26/2011 65555 PERSONAL COMPUTER EQvideo cards for 911 - dual monitorADMN SVCS/INFO SYS - 49926GOOGLE PPTParts $ 1,303.50 04/15/2011 65620 OFFICE MACH & EQUIPscanners for dept useADMN SVCS/PARKIING SVCS - 49930 IDLEWOOD ELECTRIC/HIGH $ 286.32 04/25/2011 65050 BUILDING MAINTENANCE MATERIAL 6 Catch basin cover plates for the Maple GarageADMN SVCS/PARKIING SVCS - 49930 THE HOME DEPOT 1902 $ 20.82 04/18/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Spray lubrication for parking metersADMN SVCS/PARKIING SVCS - 49930 EVANSTON SIGNS AND GRA $ 24.00 04/11/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 2 aluminum signs 20 minute metersADMN SVCS/PARKIING SVCS - 49930 EVANSTON SIGNS AND GRA $ 104.00 04/28/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Aluminum signs for the Pay and Display Meter pilot, 600 ClarkADMN SVCS/PARKIING SVCS - 49930 THE HOME DEPOT 1902 $ 104.01 04/11/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Cleaning supplies and work gloves for seasonal workerADMN SVCS/PARKIING SVCS - 49930 DURAY FLOURESCENT MANF $ 141.25 04/14/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Lens cap replacement for Flourescent lampsCITY COUNCIL ADMIN - 49935PANINO'S PIZZERIA OR $ 129.25 04/13/2011 65025 FOODDinner for 4/11/11 Rules Committee meetingCITY MGR'S OFF - 49932INTERNATIONAL TRANSACTION $ 2.98 04/15/2011 62205 ADVERTISINGEngage Evanston logo designCITY MGR'S OFF - 49932WP-99DESIGNS.COM $ 373.00 04/15/2011 62205 ADVERTISINGEngage Evanston logo designCITY MGR'S OFF - 49932CITY OF EVANSTON-SH $ 2.00 04/22/2011 62295 TRAINING & TRAVEL3rd Ward Townhall Meeting - parkingCITY MGR'S OFF - 49932JIMMY JOHN'S # 137 $ 20.00 04/01/2011 62295 TRAINING & TRAVELtip for the big lunch order from Jimmy John's during the Evanston Day in SpringfieldCITY MGR'S OFF - 49932NIU OUTREACH $ 200.00 04/13/2011 62295 TRAINING & TRAVELILCMA Summer 2011 ConferenceCITY MGR'S OFF - 49932NATIONAL AWARDS $ 141.00 04/21/2011 62490 OTHER PROGRAM COSTSPlaques for Rotary's Klinginsmith and Futa from CouncillCITY MGR'S OFF - 49932MAILCHIMP.COM $ 8.50 04/18/2011 65010 BOOKS, PUBLICATIONS, MAPSmonthly charge for email listserveCITY MGR'S OFF - 49932POMEGRANATE $ 166.00 04/26/2011 65025 FOODCity Council MeetingCITY MGR'S OFF - 49932BAR LOUIE EVANSTON $ 183.31 04/13/2011 65025 FOODCity Council MeetingBank of America Credit Card Statement for the Period Ending 4/30/2011June 7, 2011Page 1 of 1478
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 4/30/2011CITY OF EVAN.-HEALTH & HUMAN S - 28851AMPCO PARKING SHERATON $ 24.00 04/19/2011 62295 TRAINING & TRAVELParking to attend National Forum for Black Public Administrators FORUM 2011 in ChicagoCITY OF EVAN.-HEALTH & HUMAN S - 28851FEDEX OFFICE #3605 $ 37.50 04/12/2011 62295 TRAINING & TRAVELAttended National Forum for Black Public Administrators FORUM 2011 in ChicagoCITY OF EVAN.-HEALTH & HUMAN S - 28851NFBPA-ONLINE $ 200.00 04/18/2011 62295 TRAINING & TRAVELRegistration to attend Black Public Administrators FORUM 2011 in ChicagoCITY OF EVAN.-HEALTH & HUMAN S - 28851NFBPA-ONLINE $ 623.00 04/19/2011 62295 TRAINING & TRAVELNational Forum for Black Public Administrators FORUM 2011 Event in Chicago on 4/16/11ADMN SVCS/INFO SYS - 49926FEDEX OFFICE #3605 $ 112.00 04/19/2011 62210 PRINTINGMap mounting for Ald. BraithwaiteADMN SVCS/INFO SYS - 49926ST GEORGE SHUTTLE $ 59.95 04/11/2011 62295 TRAINING & TRAVELShuttle - Ault Cityworks User ConferenceADMN SVCS/INFO SYS - 49926AMERICAN 00179717687332 $ 436.40 04/11/2011 62295 TRAINING & TRAVELAirfare - Ault CItyworks User ConferenceFIRE DPT/ADMINOFFICE DEPOT #510 $ 87.59 04/04/2011 65095 OFFICE SUPPLIESCamera for FPBADMN SVCS/FRED PRYOR CAREERTRACK $ 99.00 04/19/2011 62295 TRAINING & TRAVELOne day supervisor training seminarFIRE DPT/ADMINNATIONAL AWARDS $ 50.00 04/13/2011 62605 OTHER CHARGESRetirement Plaque for McGuiganPUBLIC WORKS/TRANSTHE HOME DEPOT 1902 $ 279.09 04/18/2011 65085 MINOR EQUIP & TOOLSAnchor bolts and Lag Shields for Bike Rack installationCITY OF EVANSTON-POLICE DEPT A - 28862HTE USER S GROUP $ 195.00 04/13/2011 62360 MEMBERSHIP DUESSUGA annual membership duesCITY OF EVANSTON-POLICE DEPT A - 28862LEMOI ACE HDWE QPS $ 14.36 04/13/2011 65095 OFFICE SUPPLIES5 Watt flourescent Blu-lite phone panel bulbs (3)CITY OF EVANSTON-PUBLIC WORKS/ - 28857MTS SAFETY PRODUCTS IN $ 99.31 04/01/2011 65020 CLOTHINGCrossing Guard and Parking Enforcement Safety VestsCITY OF EVANSTON-PUBLIC WORKS/ - 28858WW GRAINGER $ 244.20 04/15/2011 65050 BUILDING MAINTENANCE MATERIAL Lamps - qty 150 F34cw/Rs/Wm/Eco; qty 72 F32t8/Sp41/EcoCITY OF EVANSTON-PUBLIC WORKS/ - 28858THE HOME DEPOT 1902 $ 49.13 04/13/2011 65085 MINOR EQUIPMENT AND TOOLSHusky 55 gallonCITY OF EVANSTON-PUBLIC WORKS/ - 28858BUY THE YARD INC $ 50.96 04/21/2011 65085 MINOR EQUIPMENT AND TOOLSTopsoil / LeafCITY OF EVANSTON-PUBLIC WORKS/ - 28858BUY THE YARD INC $ 88.20 04/21/2011 65085 MINOR EQUIPMENT AND TOOLSLeaf CompostCITY OF EVANSTON-PUBLIC WORKS/ - 28858H.H.H. INC $ 610.00 04/15/2011 65085 MINOR EQUIPMENT AND TOOLSCity of Evanston Yard Waste stickersCITY OF EVANSTON-PUBLIC WORKS/ - 28861AMERICAN PUBLIC WORKS $ 80.00 04/13/2011 62295 TRAINING & TRAVELTraining RegistrationCITY OF EVANSTON-PUBLIC WORKS/ - 28861THE HOME DEPOT 1902 $ 78.79 04/21/2011 65085 MINOR EQUIP & TOOLSStakes and tapeCOMM ECON DEV/ADMIN - 50405 JIMMY JOHNS - 44 - MOT $ 25.25 04/18/2011 62295 TRAINING & TRAVELFood for meeting for West Oakton Coordinating Group on 4/15/11COMM ECON DEV/ADMIN - 50405 JIMMY JOHNS - 44 - MOT $ 27.75 04/04/2011 62295 TRAINING & TRAVELFood for Mtg to discuss Economic Development SummitCOMM ECON DEV/ADMIN - 50405 PANINO'S PIZZERIA OR $ 56.71 04/18/2011 62295 TRAINING & TRAVELFood for Howard Street Business Association on 4/14/11COMM ECON DEV/ADMIN - 50405 HILTON HOTELS BACK BAY $ 1,138.75 04/15/2011 62295 TRAINING & TRAVELHotel charge for APA Conference for Nancy RadzevichCOMM ECON DEV/ADMIN - 50405 IEDC ONLINE $ 475.00 04/29/2011 62360 MEMBERSHIP DUESMembership for COE to International Economic Development CouncilCOMM ECON DEV/ADMIN - 50405 COOK COUNTY RECORDER O $ 13.50 04/28/2011 62490 OTHER PROGRAM COSTSInformation/Property Records on Howard PropertiesCOMM ECON DEV/ADMIN - 50405 JIMMY JOHNS - 44 - MOT $ 37.75 04/25/2011 65025 FOODFood for Joint City of Evanston/Chamber of Commerce LunchCOMM ECON DEV/BLDG PS - 49933 ILFLS COM $ 59.95 04/25/2011 62190 HOUSING REHAB SERVICESMonthly subscription to the the Illinois Foreclosure Listing Service.COMM ECON DEV/BLDG PS - 49933 THE HOME DEPOT 1902 $ 99.33 04/13/2011 62190 HOUSING REHAB SERVICESPaint supplies for the Graffiti Removal Program.COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 3.00 04/11/2011 62345 COURT COSTS/LITIGATIONCook County Recorder of Deeds Downloads for owner and lien information.COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 3.00 04/29/2011 62345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of Deeds website.June 7, 2011Page 2 of 1479
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 4/30/2011COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 4.50 04/04/2011 62345 COURT COSTS/LITIGATIONCook County Recorder of Deeds Downloads for owner and lien informationCOMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 4.50 04/04/2011 62345 COURT COSTS/LITIGATIONCook County Recorder of Deeds Downloads for owner and lien information.COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 4.50 04/06/2011 62345 COURT COSTS/LITIGATIONCook County Recorder of Deeds Downloads for owner and lien information.COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 4.50 04/06/2011 62345 COURT COSTS/LITIGATIONCook County Recorder of Deeds Downloads for owner and lien information.COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 4.50 04/07/2011 62345 COURT COSTS/LITIGATIONCook County Recorder of Deeds Downloads for owner and lien information.COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 4.50 04/07/2011 62345 COURT COSTS/LITIGATIONCook County Recorder of Deeds Downloads for owner and lien information.COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 6.00 04/21/2011 62345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of Deeds website.COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 7.50 04/04/2011 62345 COURT COSTS/LITIGATIONCook County Recorder of Deeds Downloads for owner and lien information.COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 7.50 04/18/2011 62345 COURT COSTS/LITIGATIONCook County Recorder of Deeds Downloads for owner and lien information.COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 10.50 04/29/2011 62345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of Deeds website.FIRE/ADMINANSTON - 49929OFFICE DEPOT #510 QPS $ 12.99 04/11/2011 65095 OFFICE SUPPLIESoptical mouse for laptopFIRE/ADMINANSTON - 49929ELMERS WATER SPORTS $ 98.00 04/25/2011 65085 MINOR EQUIPMENT AND TOOLSDive team equipmentFIRE/ADMINANSTON - 49929ELMERS WATER SPORTS $ 277.00 04/27/2011 65085 MINOR EQUIPMENT AND TOOLSDive Team equipmentHEALTH - 49924AMPCO PARKING ILLINOIS $ 26.00 04/08/2011 62295 TRAINING & TRAVELHealthy School Campaign meetingHEALTH - 49924ILLINOIS & NEW STREET $ 31.00 04/19/2011 62295 TRAINING & TRAVELNational Forum for Black Public Administrators' FORUM 2011HEALTH - 49924ILLINOIS & NEW STREET $ 37.00 04/21/2011 62295 TRAINING & TRAVELNational Forum for Black Public Administrators' FORUM 2011HEALTH - 49924APHA ANNUAL MEETING $ 495.00 04/05/2011 62295 TRAINING & TRAVELEvonda Thomas attendance to the APHA annual meetingHEALTH - 49924THE HOME DEPOT 1902 $ 13.94 04/27/2011 65045 LICENSING/REGULATORY SUPPLIES Putty knives for lead paint chip removalHEALTH - 49924PEST CONTROL SUPPLIES $ 87.00 04/14/2011 65045 LICENSING/REGULATORY SUPPLIES Rat baitLAW/LEGAL - 49927DISCOUNT OFFICE ITEMS $ 146.81 04/21/2011 65095 OFFICE SUPPLIESOffice SuppliesLAW/LEGAL - 49927IMLA $ 865.00 04/04/2011 62360 MEMBERSHIP DUESMembershipLIBRARY/ADMIN - 49963LEMOI ACE HDWE $ (4.37) 04/15/2011 65050 BUILDING MAINTENANCE MATERIAL socket, and socket adapterLIBRARY/ADMIN - 49963LEMOI ACE HDWE QPS $ 7.99 04/01/2011 65050 BUILDING MAINTENANCE MATERIAL fuel stablizer for snowblowersLIBRARY/ADMIN - 49963LEMOI ACE HDWE QPS $ 9.58 04/15/2011 65050 BUILDING MAINTENANCE MATERIAL aaa batteries for pagersLIBRARY/ADMIN - 49963LEMOI ACE HDWE QPS $ 19.98 04/05/2011 65050 BUILDING MAINTENANCE MATERIAL air duster spray cans for computer cleaningLIBRARY/ADMIN - 49963MCMASTER-CARR $ 111.50 04/11/2011 65050 BUILDING MAINTENANCE MATERIAL disposable nitrille gloves, 2 packs of garbage bagsLIBRARY/ADMIN - 49963NOR NORTHERN TOOL $ 193.50 04/27/2011 65050 BUILDING MAINTENANCE MATERIAL hose reel mobile cart and 130' hoseLIBRARY/ADMIN - 49963PIONEER PRESS $ 14.00 04/29/2011 65635 PERIODICALSNORTH BRANCH NEWSPAPER SUBCRIPTIONLIBRARY/ADMIN - 49963THE UPS STORE 0511 $ 21.25 04/14/2011 62315 POSTAGEWRONG ITEM-RE-SHIPPING TO VENDORLIBRARY/ADMIN - 49963PLUMBERSURP $ 54.47 04/21/2011 65040 JANITORIAL SUPPLIESTOILET SEAT - JANITORIAL SUPPLIESLIBRARY/ADMIN - 49963PLUMBERSURP $ 490.23 04/29/2011 65040 JANITORIAL SUPPLIES9 TOILET SEATS REPLACEMENT - JANITORIAL SUPPLIESLIBRARY/ADMIN - 49963MARSHALL ELECTRONI $ 16.27 04/29/2011 65050 BUILDING MAINTENANCE MATERIAL 1 complete dual cat5 wallplate assemblyLIBRARY/ADMIN - 49963HAROLD'S TRUE VALUE HD $ 18.36 04/25/2011 65050 BUILDING MAINTENANCE MATERIAL cleanser,switchesLIBRARY/ADMIN - 49963HAROLD'S TRUE VALUE HD $ 36.37 04/04/2011 65050 BUILDING MAINTENANCE MATERIAL screws,screwdriver,wire brads,sandpaperLIBRARY/ADMIN - 49963JUST DOOR TOOLZ $ 58.45 04/04/2011 65050 BUILDING MAINTENANCE MATERIAL door hinge benderLIBRARY/ADMIN - 49963YOUNGS $ 72.27 04/06/2011 65050 BUILDING MAINTENANCE MATERIAL bathroom stall hanger and coat hooksLIBRARY/ADMIN - 49963EVANSTON LUMBER $ 91.78 04/08/2011 65050 BUILDING MAINTENANCE MATERIAL shims,steel wool,utility knifescrews,chair railLIBRARY/ADMIN - 49963MARSHALL ELECTRONI $ 102.30 04/20/2011 65050 BUILDING MAINTENANCE MATERIAL4 complete jack plates for Cat5 data access in computer training roomJune 7, 2011Page 3 of 1480
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 4/30/2011LIBRARY/ADMIN - 49963BADGE A MINIT $ 33.95 04/29/2011 65100 LIBRARY SUPPLIESBADGE SUPPLIES FOR READER SERV AND TEEN PROGRAMMINGLIBRARY/ADMIN - 49963CONTAINERSTORENORTHBRO $ 43.02 04/06/2011 65100 LIBRARY SUPPLIESSCRAP AND PENCIL HOLDER FOR READER SERVICESLIBRARY/ADMIN - 49963GOTPRINT COM $ 47.20 04/07/2011 65100 LIBRARY SUPPLIESHOT PICKS NOTE CARD FOR READER SERVICES DEPT.LIBRARY/ADMIN - 49963Amazon.com $ 54.99 04/11/2011 65100 LIBRARY SUPPLIESSCANNER FOR CHILDREN'S DEPT.LIBRARY/ADMIN - 49963DOLLARTREE.COM $ 72.26 04/06/2011 65100 LIBRARY SUPPLIESHEADPHONES FOR PUBLIC USELIBRARY/ADMIN - 49963NY TIMES NATL SALES $ (353.78) 04/04/2011 65635 PERIODICALSSOUTH BRANCH NEWSPAPER CREDITLIBRARY/ADMIN - 49963THE DISNEY STORE #620 $ 19.99 04/04/2011 65641 AUDIO VISUAL COLLECTIONSTANGLED MOVIE FOR CHILDREN'S DEPT. MOVIE SHOWINGPOLICE DEPT/ADMIN - 49966SHELL OIL 57444166003 $ 39.65 04/25/2011 41420 RESERVE NARCOTIC ENFORCEMENT On-going narcotic investigationPOLICE DEPT/ADMIN - 49966SHELL OIL 57444166003 $ 41.53 04/25/2011 41420 RESERVE NARCOTIC ENFORCEMENT On-going narcotic investigationPOLICE DEPT/ADMIN - 49966SHELL OIL 57444166003 $ 43.00 04/25/2011 41420 RESERVE NARCOTIC ENFORCEMENT On-going narcotic investigationPOLICE DEPT/ADMIN - 49966L A POLICE GEAR INC $ 146.46 04/04/2011 62295 TRAINING & TRAVELRapid Deployment holstersPOLICE DEPT/ADMIN - 49966MADISON CONCOURSE HOTE $ 160.30 04/04/2011 62295 TRAINING & TRAVELMotorcycle Training - Madison WI (Stanley Samson)POLICE DEPT/ADMIN - 49966CROSS COUNTRY EDUCATIO $ 169.00 04/11/2011 62295 TRAINING & TRAVELTraining registration for P. QuehlPOLICE DEPT/ADMIN - 49966PAYPAL CHALMERS33 $ 198.00 04/20/2011 62295 TRAINING & TRAVELClass registration for K. Hindes & C. Babb-FowlerPOLICE DEPT/ADMIN - 49966L A POLICE GEAR INC $ 203.94 04/15/2011 62295 TRAINING & TRAVELRapid Deployment holstersPOLICE DEPT/ADMIN - 49966NWTC WEB REGISTRATION $ 350.00 04/15/2011 62295 TRAINING & TRAVELRegistration for J. Wright & J. KohlPOLICE DEPT/ADMIN - 49966FEDEX 874639814260 $ 16.10 04/11/2011 62315 POSTAGETraffic Safety ChallengePOLICE DEPT/ADMIN - 49966GAL GALLS INC $ 191.57 04/29/2011 65020 CLOTHINGPrisoner Transport HoodsPOLICE DEPT/ADMIN - 49966SAMSCLUB #6444 $ 256.28 04/26/2011 65025 FOODPrisoner FoodPOLICE DEPT/ADMIN - 49966CHICAGO HARLEY DAVIDSO $ 325.00 04/06/2011 65085 MINOR EQUIPMENT AND TOOLSClass Registration for S. SophierPOLICE DEPT/ADMIN - 49966SAMSCLUB #6444 $ 32.66 04/11/2011 68205 PUBLIC WKS CONTINGENCIESJohn Skrip retirementPOLICE DEPT/ADMIN - 49966RADIOSHACK COR00164145 $ 43.79 04/15/2011 68205 PUBLIC WKS CONTINGENCIESPhone purchased for home invasion victimPRCS/CHAND NEWB CNTR - 49945 TARGET 00009274 $ 44.26 04/04/2011 65025 FOODCookies, fruit snacks, goldfish for preschool programsPRCS/CHAND NEWB CNTR - 49945 norbert's athletic $ 126.40 04/21/2011 65050 BUILDING MAINTENANCE MATERIAL new velcro strips for gymnastic matsPRCS/CHAND NEWB CNTR - 49945 S&S WORLDWIDE $ 10.90 04/25/2011 65110 REC PROGRAM SUPPLIESgemstones for Play school mothers day giftsPRCS/CHAND NEWB CNTR - 49945 FLAGHOUSE INC $ 49.95 04/19/2011 65110 REC PROGRAM SUPPLIESHula Hoops for Robert Crown GymnasticsPRCS/CHAND NEWB CNTR - 49945 FLAGHOUSE INC $ 52.15 04/19/2011 65110 REC PROGRAM SUPPLIESCrawl Tunnel for Robert Crown GymnasticsPRCS/CHAND NEWB CNTR - 49945 FLAGHOUSE INC $ 64.90 04/19/2011 65110 REC PROGRAM SUPPLIESspot markers and beanbags for Robert Crown GymnasticsPRCS/CHAND NEWB CNTR - 49945 FLAGHOUSE INC $ 69.95 04/25/2011 65110 REC PROGRAM SUPPLIESactivity tunnel for preschool gymnastics, preschool sports and Time TogetherPRCS/CHAND NEWB CNTR - 49945 FLAGHOUSE INC $ 76.50 04/19/2011 65110 REC PROGRAM SUPPLIESBean Bags, Hula Hoops and Spot Markers for Chandler Gymnastics and CampsPRCS/CHAND NEWB CNTR - 49945 A CHERRY ON TOP $ 77.22 04/20/2011 65110 REC PROGRAM SUPPLIESstickers for gymnastic programPRCS/CHAND NEWB CNTR - 49945 US TOY CO INC 2 $ 190.60 04/21/2011 65110 REC PROGRAM SUPPLIESMarkers, painting supplies, art paper, craft sticks, small books, craft supplies for preschool programsPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 22.23 04/04/2011 62490 OTHER PROGRAM COSTSfood for the animalsPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 68.51 04/19/2011 62490 OTHER PROGRAM COSTSlive food for the animalsPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 94.50 04/04/2011 62490 OTHER PROGRAM COSTSanimal maintenance suppliesPRCS/ECOLOGY CNTR - 49956JOHN G SHEDD AQUARIUM- $ 155.00 04/06/2011 62507 FIELD TRIPSSpring Break Camp Field TripPRCS/ECOLOGY CNTR - 49956THE HOME DEPOT 1902 $ 11.32 04/15/2011 65110 REC PROGRAM SUPPLIESterrarium suppliesPRCS/ECOLOGY CNTR - 49956US TOY CO INC 2 $ 25.87 04/04/2011 65110 REC PROGRAM SUPPLIESterrarium suppliesPRCS/ECOLOGY CNTR - 49956THE HOME DEPOT 1902 $ 109.56 04/21/2011 65110 REC PROGRAM SUPPLIESplants for terrariumsPRCS/ECOLOGY CNTR - 49956US TOY CO INC 2 $ 195.65 04/25/2011 65110 REC PROGRAM SUPPLIESArboretum Egg Hunt prizesPRCS/FAC - 49954A & J SEWER SERVICE $ 610.00 04/26/2011 62225 BLDG MAINT SVCSPlumbing WorkPRCS/FAC - 49954H-O-H WATER TECH INC. $ 285.00 04/22/2011 62295 TRAINING & TRAVELTraining Seminar for Bartell, Altonaga, SlabingerPRCS/FAC - 49954LEMOI ACE HDWE $ 4.39 04/22/2011 65050 BUILDING MAINTENANCE MATERIAL Distrilled Water for Electrical ShopPRCS/FAC - 49954THE HOME DEPOT 1902 $ 5.06 04/29/2011 65050 BUILDING MAINTENANCE MATERIAL Electrical TapePRCS/FAC - 49954LEMOI ACE HDWE $ 5.27 04/21/2011 65050 BUILDING MAINTENANCE MATERIAL Screws for South Blvd - W/O #C117185PRCS/FAC - 49954THE HOME DEPOT 1902 $ 5.97 04/22/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 8.42 04/18/2011 65050 BUILDING MAINTENANCE MATERIAL Service Center 2nd fl Floor Drain - W/O #C117179June 7, 2011Page 4 of 1481
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 4/30/2011PRCS/FAC - 49954THE HOME DEPOT 1902 $ 8.43 04/20/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 8.97 04/21/2011 65050 BUILDING MAINTENANCE MATERIAL Backer Board for P.D. - W/O #C117063PRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 9.20 04/27/2011 65050 BUILDING MAINTENANCE MATERIAL File Cabinet keys for Collectors - W/O #C117196PRCS/FAC - 49954LEMOI ACE HDWE QPS $ 11.49 04/12/2011 65050 BUILDING MAINTENANCE MATERIAL Plumbing Parts for Parks - W/O #C117141PRCS/FAC - 49954STANDARD PIPE QPS $ 12.64 04/06/2011 65050 BUILDING MAINTENANCE MATERIAL Toilet Parts - W/O #C117123PRCS/FAC - 49954LEMOI ACE HDWE $ 13.41 04/26/2011 65050 BUILDING MAINTENANCE MATERIAL V Belts for NoyesPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 13.80 04/20/2011 65050 BUILDING MAINTENANCE MATERIAL Keys for Inspectors Desk - W/O #C117144PRCS/FAC - 49954THE HOME DEPOT 1902 $ 13.94 04/18/2011 65050 BUILDING MAINTENANCE MATERIAL Batteries for Sink @ P.D. - W/O #C117216PRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 15.00 04/18/2011 65050 BUILDING MAINTENANCE MATERIAL Keys for Inspectors Desk - W/O #C117144PRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 15.00 04/25/2011 65050 BUILDING MAINTENANCE MATERIAL File Cabinet Keys for Collectors - W/O #C117196PRCS/FAC - 49954THE HOME DEPOT 1902 $ 16.10 04/25/2011 65050 BUILDING MAINTENANCE MATERIAL Piping for Fire #3 Boiler - W/O #C117213PRCS/FAC - 49954LEMOI ACE HDWE QPS $ 17.23 04/05/2011 65050 BUILDING MAINTENANCE MATERIAL Saw AttachmentsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 18.47 04/29/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 19.48 04/27/2011 65050 BUILDING MAINTENANCE MATERIAL Duct SealerPRCS/FAC - 49954LEMOI ACE HDWE QPS $ 19.98 04/01/2011 65050 BUILDING MAINTENANCE MATERIAL Light Bulbs for Rose GardenPRCS/FAC - 49954LEMOI ACE HDWE QPS $ 21.06 04/12/2011 65050 BUILDING MAINTENANCE MATERIAL Hardware for Civic Center Water LinePRCS/FAC - 49954LEMOI ACE HDWE QPS $ 21.62 04/07/2011 65050 BUILDING MAINTENANCE MATERIAL Mounting and Electrical Tape, Plungers for Civic CenhterPRCS/FAC - 49954WW GRAINGER $ 22.38 04/18/2011 65050 BUILDING MAINTENANCE MATERIAL Hooks for Electrical ShopPRCS/FAC - 49954LEMOI ACE HDWE $ 23.30 04/29/2011 65050 BUILDING MAINTENANCE MATERIAL Pipes for Noyes - W/O #C117192PRCS/FAC - 49954THE HOME DEPOT 1902 $ 23.78 04/25/2011 65050 BUILDING MAINTENANCE MATERIAL Pipes - W/O #C117111PRCS/FAC - 49954THE HOME DEPOT 1902 $ 23.93 04/06/2011 65050 BUILDING MAINTENANCE MATERIAL Bulbs for Metra - W/O #C117133PRCS/FAC - 49954WW GRAINGER $ 25.47 04/20/2011 65050 BUILDING MAINTENANCE MATERIAL Gear Puller - W/O #C117169PRCS/FAC - 49954LEMOI ACE HDWE $ 26.71 04/14/2011 65050 BUILDING MAINTENANCE MATERIAL Electrical Parts for P.D. Exhaust Fan - W/O #C117138PRCS/FAC - 49954WW GRAINGER $ 26.97 04/07/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 29.88 04/06/2011 65050 BUILDING MAINTENANCE MATERIAL Smoke Detector for Ecology Ctr - W/O #C117134PRCS/FAC - 49954THE HOME DEPOT 1902 $ 31.03 04/18/2011 65050 BUILDING MAINTENANCE MATERIAL Door Hook and Door Stop for Civic CenterPRCS/FAC - 49954LEMOI ACE HDWE $ 31.11 04/04/2011 65050 BUILDING MAINTENANCE MATERIAL Air Vent for Fleetwood - W/O #C117112PRCS/FAC - 49954ABLE DISTRIBUTORS $ 32.40 04/22/2011 65050 BUILDING MAINTENANCE MATERIAL Blades for 911PRCS/FAC - 49954THE HOME DEPOT 1902 $ 34.55 04/11/2011 65050 BUILDING MAINTENANCE MATERIAL Grease Gun - W/O #C116766PRCS/FAC - 49954THE HOME DEPOT 1902 $ 37.86 04/25/2011 65050 BUILDING MAINTENANCE MATERIAL Valves for W/O #C117141PRCS/FAC - 49954THE HOME DEPOT 1902 $ 39.97 04/29/2011 65050 BUILDING MAINTENANCE MATERIAL Light BulbsPRCS/FAC - 49954THE HOME DEPOT 1902 $ (39.97) 04/29/2011 65050 BUILDING MAINTENANCE MATERIAL Returned Light BulbsPRCS/FAC - 49954CHICAGO BATTERY $ (40.00) 04/22/2011 65050 BUILDING MAINTENANCE MATERIAL Batteries ReturnedPRCS/FAC - 49954THE HOME DEPOT 1902 $ 42.82 04/25/2011 65050 BUILDING MAINTENANCE MATERIAL Paint SuppliesPRCS/FAC - 49954STANDARD PIPE $ 45.50 04/18/2011 65050 BUILDING MAINTENANCE MATERIAL Plumbing Valve for P.D. - W/O #C117216PRCS/FAC - 49954WW GRAINGER $ 47.39 04/29/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 48.21 04/22/2011 65050 BUILDING MAINTENANCE MATERIAL Pipes - W/O #C117111PRCS/FAC - 49954OFFICE DEPOT #510 $ 48.97 04/26/2011 65050 BUILDING MAINTENANCE MATERIAL Office SuppliesPRCS/FAC - 49954STANDARD PIPE $ 50.34 04/22/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Parks Opening - W/O #C117183PRCS/FAC - 49954WW GRAINGER $ 52.99 04/20/2011 65050 BUILDING MAINTENANCE MATERIAL Hole Saws for 911PRCS/FAC - 49954THE HOME DEPOT 1902 $ 53.50 04/28/2011 65050 BUILDING MAINTENANCE MATERIAL Screws for Fire #3 Boiler ExchangePRCS/FAC - 49954STANDARD PIPE $ 54.60 04/05/2011 65050 BUILDING MAINTENANCE MATERIAL RPZ Parts - W/O #C117090PRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 58.20 04/14/2011 65050 BUILDING MAINTENANCE MATERIAL keys and clipsPRCS/FAC - 49954FRY SPECIALTY COMPANY $ 62.11 04/20/2011 65050 BUILDING MAINTENANCE MATERIAL Soap Dispenser for Ladies 3rd flPRCS/FAC - 49954ABLE DISTRIBUTORS $ 63.38 04/22/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 68.05 04/25/2011 65050 BUILDING MAINTENANCE MATERIAL Plumbing Parts - W/O #C116766PRCS/FAC - 49954WW GRAINGER $ 73.05 04/20/2011 65050 BUILDING MAINTENANCE MATERIAL Holes Saw for 911PRCS/FAC - 49954WW GRAINGER $ 76.79 04/29/2011 65050 BUILDING MAINTENANCE MATERIAL Electrical Parts for Crown LightsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 81.38 04/22/2011 65050 BUILDING MAINTENANCE MATERIAL Lumber for Twiggs ParkPRCS/FAC - 49954THE HOME DEPOT 1902 $ 82.92 04/21/2011 65050 BUILDING MAINTENANCE MATERIAL Plumbing Parts for Fire #4PRCS/FAC - 49954LEMOI ACE HDWE $ 85.11 04/01/2011 65050 BUILDING MAINTENANCE MATERIAL Piping for Fleetwood - W/O #C117112PRCS/FAC - 49954WW GRAINGER $ (87.93) 04/15/2011 65050 BUILDING MAINTENANCE MATERIAL Heating Element ReturnedPRCS/FAC - 49954THE HOME DEPOT 1902 $ 89.29 04/08/2011 65050 BUILDING MAINTENANCE MATERIAL Electrical Fittings for P.D. - W/O #C117138June 7, 2011Page 5 of 1482
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 4/30/2011PRCS/FAC - 49954STANDARD PIPE $ 90.77 04/29/2011 65050 BUILDING MAINTENANCE MATERIAL Drinking Fountain PartsPRCS/FAC - 49954WW GRAINGER $ 90.78 04/01/2011 65050 BUILDING MAINTENANCE MATERIAL Gauge for Fleetwood - W/O #C117112PRCS/FAC - 49954WW GRAINGER $ 91.91 04/29/2011 65050 BUILDING MAINTENANCE MATERIAL Electrical FittingsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 94.87 04/08/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 96.00 04/13/2011 65050 BUILDING MAINTENANCE MATERIAL Wire for P.D. - W/O #C117138PRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 108.69 04/11/2011 65050 BUILDING MAINTENANCE MATERIAL Transformers - W/O #C117138PRCS/FAC - 49954WW GRAINGER $ 110.82 04/18/2011 65050 BUILDING MAINTENANCE MATERIAL Compressor Motor/PartsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 112.06 04/29/2011 65050 BUILDING MAINTENANCE MATERIAL Hoisting Material for Fire #3 - W/O #C117193PRCS/FAC - 49954STANDARD PIPE $ 120.74 04/19/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954SOUTH SIDE CONTROL SUP $ 127.45 04/20/2011 65050 BUILDING MAINTENANCE MATERIAL Boiler Control - W/O #C117169PRCS/FAC - 49954STANDARD PIPE $ (144.20) 04/13/2011 65050 BUILDING MAINTENANCE MATERIAL Materials ReturnedPRCS/FAC - 49954STANDARD PIPE $ 162.69 04/06/2011 65050 BUILDING MAINTENANCE MATERIAL Urinal Parts - W/O #C117123PRCS/FAC - 49954THE HOME DEPOT 1902 $ 182.36 04/04/2011 65050 BUILDING MAINTENANCE MATERIAL Carbon Monoxide DetectorsPRCS/FAC - 49954CHICAGO BATTERY $ 205.90 04/22/2011 65050 BUILDING MAINTENANCE MATERIAL Batteries for 911 GeneratorPRCS/FAC - 49954SCHNEIDER ELECTRIC $ 234.40 04/25/2011 65050 BUILDING MAINTENANCE MATERIAL Electric Actuators for Fire #3PRCS/FAC - 49954WW GRAINGER $ (236.25) 04/04/2011 65050 BUILDING MAINTENANCE MATERIAL Materials ReturnedPRCS/FAC - 49954WW GRAINGER $ 238.65 04/18/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954WW GRAINGER $ 238.65 04/27/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954SOUTH SIDE CONTROL SUP $ 272.89 04/21/2011 65050 BUILDING MAINTENANCE MATERIAL Boiler Valves - W/O #C117193PRCS/FAC - 49954STANDARD PIPE $ 308.13 04/28/2011 65050 BUILDING MAINTENANCE MATERIAL Handicap Toilet for Ecology - W/O #C117217PRCS/FAC - 49954STANDARD PIPE $ 312.52 04/08/2011 65050 BUILDING MAINTENANCE MATERIAL Urinal Parts - W/O #C117120PRCS/FAC - 49954WW GRAINGER $ 409.68 04/12/2011 65050 BUILDING MAINTENANCE MATERIAL Ballast, BulbsPRCS/FAC - 49954WW GRAINGER $ (439.65) 04/18/2011 65050 BUILDING MAINTENANCE MATERIAL Heating Element REturnedPRCS/FAC - 49954WW GRAINGER $ 451.50 04/06/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954STANDARD PIPE $ 472.52 04/15/2011 65050 BUILDING MAINTENANCE MATERIAL Sump Pump @ P.D.- W/O #C117168PRCS/FAC - 49954STANDARD PIPE $ 582.96 04/08/2011 65050 BUILDING MAINTENANCE MATERIAL Plumbing Parts for Parks Opening - W/O C#117141PRCS/FAC - 49954STANDARD PIPE $ 582.96 04/08/2011 65050 BUILDING MAINTENANCE MATERIAL Plumbing Parts for Parks Opening - W/O #C117142PRCS/FAC - 49954SOUTH SIDE CONTROL SUP $ 812.50 04/13/2011 65050 BUILDING MAINTENANCE MATERIAL Motors for P.D. Penthouse Exhause - W/O #C117138PRCS/FAC - 49954THE HOME DEPOT 1902 $ 15.98 04/18/2011 65085 MINOR EQUIP & TOOLSCable CutterPRCS/FAC - 49954THE HOME DEPOT 1902 $ 27.68 04/25/2011 65085 MINOR EQUIP & TOOLSShop ToolPRCS/FAC - 49954THE HOME DEPOT 1902 $ 28.43 04/08/2011 65085 MINOR EQUIP & TOOLSLumber for Stairs @ EcologyPRCS/FAC - 49954THE HOME DEPOT 1902 $ 37.80 04/04/2011 65085 MINOR EQUIP & TOOLSPlumbing Parts - W/O #C117086PRCS/FAC - 49954THE HOME DEPOT 1902 $ 38.35 04/04/2011 65085 MINOR EQUIP & TOOLSElectrical Parts for 911PRCS/FAC - 49954LEMOI ACE HDWE $ 44.25 04/07/2011 65085 MINOR EQUIP & TOOLSSaw BladesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 65.91 04/25/2011 65085 MINOR EQUIP & TOOLSBulbs for 911PRCS/FAC - 49954THE HOME DEPOT 1902 $ 66.47 04/07/2011 65085 MINOR EQUIP & TOOLSPiping for 911 Water Heater - W/O #C117072PRCS/FAC - 49954MCMASTER-CARR $ 76.83 04/21/2011 65085 MINOR EQUIP & TOOLSBolts for Grounding SystemPRCS/FAC - 49954EPCO PAINT STORE 1252 $ 84.48 04/18/2011 65085 MINOR EQUIP & TOOLSPaint for 911 Hallway - W/O #C117063PRCS/FAC - 49954GKL PRODUCTS $ 99.00 04/15/2011 65085 MINOR EQUIP & TOOLSHinge Tool for DoorsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 134.51 04/06/2011 65085 MINOR EQUIP & TOOLSElectrical Parts for 911PRCS/FAC - 49954LOWES #01748 $ 154.92 04/22/2011 65085 MINOR EQUIP & TOOLSShop ToolsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 339.76 04/27/2011 65085 MINOR EQUIP & TOOLSLight BulbsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 375.08 04/11/2011 65085 MINOR EQUIP & TOOLSReplacement ToolsPRCS/FAC - 49954WW GRAINGER $ 543.15 04/27/2011 65085 MINOR EQUIP & TOOLSHoist for Fire #3 Boiler - W/O #C117213PRCS/FAC - 49954THE HOME DEPOT 1902 $ 49.91 04/01/2011 65085 MINOR EQUIPMENT AND TOOLSDrill Bits - W/O #C117019PRCS/FAC - 49954THE HOME DEPOT 1902 $ 81.19 04/06/2011 65085 MINOR EQUIPMENT AND TOOLS911 Electrical FittingsPRCS/FAC - 49954MARSHALL ELECTRONI QPS $ 11.03 04/06/2011 65625 FURNITURES and FIXTURESElectrical Parts for 911PRCS/FAC - 49954THE HOME DEPOT 1902 $ 30.11 04/20/2011 65625 FURNITURES and FIXTURESCircuit Breaker for 911PRCS/FAC - 49954THE HOME DEPOT 1902 $ 50.88 04/18/2011 65625 FURNITURES and FIXTURESElectrical Parts for 911PRCS/FAC - 49954THE HOME DEPOT 1902 $ 53.05 04/15/2011 65625 FURNITURES and FIXTURESElectrical Parts for 911 ConsolesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 90.09 04/11/2011 65625 FURNITURES and FIXTURESElectrical PartsPRCS/FAC - 49954MARSHALL ELECTRONI $ 94.06 04/01/2011 65625 FURNITURES and FIXTURESElectrical Grounding Parts for 911PRCS/FAC - 49954THE HOME DEPOT 1902 $ 155.16 04/11/2011 65625 FURNITURES and FIXTURES911 Electrical PartsJune 7, 2011Page 6 of 1483
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 4/30/2011PRCS/FAC - 49954MARSHALL ELECTRONI $ 167.24 04/08/2011 65625 FURNITURES and FIXTURESWire for 911PRCS/FAC - 49954INWESCO $ 444.19 04/04/2011 65625 FURNITURES and FIXTURESGrounding for 911PRCS/FAC - 49954MARSHALL ELECTRONI $ 461.01 04/08/2011 65625 FURNITURES and FIXTURESWire for 911PRCS/FAC - 49954WW GRAINGER $ 494.87 04/15/2011 65625 FURNITURES and FIXTURESPhone Items for 911PRCS/FAC - 49954TRAMCO PUMP COMPANY $ 400.15 04/18/2011 68205 PUBLIC WKS CONTINGENCIESPump Repair - W/O #C117180PRCS/FLEETWOOD JOUR CNTR - 49960 FEDEX OFFICE #3605 $ 6.98 04/05/2011 62210 PRINTINGPhotos for Primtime PlayersPRCS/FLEETWOOD JOUR CNTR - 49960 FEDEX OFFICE #3605 $ 58.38 04/06/2011 62210 PRINTINGTheatre Photos of NWU visitPRCS/FLEETWOOD JOUR CNTR - 49960 MOTOPHOTO QPS $ 8.09 04/06/2011 62220 BINDINGPhotos for Primt time playersPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 2.50 04/18/2011 65025 FOODSupplies for Family Karaoke nightPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 18.91 04/08/2011 65025 FOODMilk for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 19.92 04/25/2011 65025 FOODWater for coe pop gamePRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 19.94 04/20/2011 65025 FOODAfter school Snack ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 19.98 04/28/2011 65025 FOODAfter School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 20.86 04/25/2011 65025 FOODSupplies for After school food programPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 25.84 04/07/2011 65025 FOODSenior SnackPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 30.38 04/28/2011 65025 FOODSupplies for senior mealPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 39.96 04/22/2011 65025 FOODCake for staff farwellPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 47.39 04/14/2011 65025 FOODSupplies for Senior LunchPRCS/FLEETWOOD JOUR CNTR - 49960 JEWEL #3487 $ 52.00 04/22/2011 65025 FOODRefreshments for program -afterschool volunteersPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 60.82 04/21/2011 65025 FOODSenior MealPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 67.80 04/26/2011 65025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 74.82 04/01/2011 65025 FOODSupplies for Ice Cream SocialPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 80.77 04/05/2011 65025 FOODSupplies for after school snackPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 80.77 04/12/2011 65025 FOODMilk for after school programPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 80.77 04/19/2011 65025 FOODMilk for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 88.40 04/12/2011 65025 FOODAfter School SnackPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 90.60 04/26/2011 65025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 102.17 04/21/2011 65025 FOODSenior MealPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 110.65 04/05/2011 65025 FOODSupplies for after school snack programJune 7, 2011Page 7 of 1484
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 4/30/2011PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 111.75 04/29/2011 65025 FOODSupplies for senior programPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 132.04 04/19/2011 65025 FOODAfter school snackPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 391.40 04/05/2011 65025 FOODFood for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 775.82 04/29/2011 65025 FOODSupplies for after school program - MayPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 996.80 04/05/2011 65025 FOODFood for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 CTC CONSTANTCONTACT.CO $ 42.50 04/21/2011 62205 ADVERTISINGEmail advertising for Theatre and Center eventsPRCS/FLEETWOOD JOUR CNTR - 49960 JUMP!ZONE-NILES $ 100.00 04/14/2011 62507 FIELD TRIPSDeposit for Summer Camp ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 BRUNSWICK ZONE NILES $ 269.55 04/06/2011 62507 FIELD TRIPSField Trip for Spring Break CampPRCS/FLEETWOOD JOUR CNTR - 49960 OCB #0095 LINCOLNWOOD $ 292.30 04/14/2011 62507 FIELD TRIPSOuting for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 ENCHANTED CASTLE $ 467.40 04/07/2011 62507 FIELD TRIPSField Trip for Spring Break campPRCS/FLEETWOOD JOUR CNTR - 49960 NU THEATRE CTR BO 802 $ 35.00 04/18/2011 62511 ENTERTAINMENT SERVICESTheatre Performance at NWU for Teen Drama GroupPRCS/FLEETWOOD JOUR CNTR - 49960 LITTLE CAESARS 0001 $ 10.00 04/18/2011 65025 FOODSupplies for Family Karaoke nightPRCS/FLEETWOOD JOUR CNTR - 49960 DD/BR #338026 Q35 $ 31.96 04/25/2011 65025 FOODRefreshments for Basketball Game Coe PopsPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 10.99 04/07/2011 65040 JANITORIAL SUPPLIESBldg SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 FEDEX OFFICE #3605 $ 8.98 04/19/2011 65110 REC PROGRAM SUPPLIESPictures for vist to NWUPRCS/FLEETWOOD JOUR CNTR - 49960 EVANSTON SIGNS AND GRA $ 10.00 04/07/2011 65110 REC PROGRAM SUPPLIESSigns for upcoming programsPRCS/FLEETWOOD JOUR CNTR - 49960 WALGREENS #2619 $ 19.96 04/22/2011 65110 REC PROGRAM SUPPLIESEaster eggs coloring suppliesPRCS/FLEETWOOD JOUR CNTR - 49960 BLICK ART 800 447 1892 $ 27.92 04/07/2011 65110 REC PROGRAM SUPPLIESArt suppliesPRCS/FLEETWOOD JOUR CNTR - 49960 ECC ECMD-Direct $ (28.14) 04/13/2011 65110 REC PROGRAM SUPPLIEScredit for tax that was chargedPRCS/FLEETWOOD JOUR CNTR - 49960 FACTORY CARD OUTLET #3 $ 38.89 04/22/2011 65110 REC PROGRAM SUPPLIESSupplies for holiday programPRCS/FLEETWOOD JOUR CNTR - 49960 EVANSTON SIGNS AND GRA $ 40.00 04/13/2011 65110 REC PROGRAM SUPPLIESArt supplies for signsPRCS/FLEETWOOD JOUR CNTR - 49960 Best Buy 00003137 $ 49.99 04/13/2011 65110 REC PROGRAM SUPPLIESGame for game systemPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 52.40 04/08/2011 65110 REC PROGRAM SUPPLIESSpring break activityPRCS/FLEETWOOD JOUR CNTR - 49960 DOLRTREE 3916 00039164 $ 73.25 04/04/2011 65110 REC PROGRAM SUPPLIESBingo SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 PETSMART INC 427 $ 77.95 04/14/2011 65110 REC PROGRAM SUPPLIESSupplies for Fish TankPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 82.64 04/22/2011 65110 REC PROGRAM SUPPLIESEaster Supplies for After School ProgramJune 7, 2011Page 8 of 1485
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 4/30/2011PRCS/FLEETWOOD JOUR CNTR - 49960 NATURE CREATURES $ 100.00 04/14/2011 65110 REC PROGRAM SUPPLIESDeposit Field Trip for Summer Camp ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 CROWN TROPHY 54 $ 165.90 04/22/2011 65110 REC PROGRAM SUPPLIESPlaque and Coe Pops TrophiesPRCS/FLEETWOOD JOUR CNTR - 49960 CROWN TROPHY 54 $ 223.20 04/21/2011 65110 REC PROGRAM SUPPLIESCoe Pops TrophiesPRCS/FLEETWOOD JOUR CNTR - 49960 SKOKIE VALLEY LAUNDRY $ 280.00 04/14/2011 65110 REC PROGRAM SUPPLIESCleaning of Coe Pops uniformsPRCS/FLEETWOOD JOUR CNTR - 49960 SKOKIE VALLEY LAUNDRY $ 280.00 04/15/2011 65110 REC PROGRAM SUPPLIESCleaning of Coe Pops UniformsPRCS/FLEETWOOD JOUR CNTR - 49960 SKOKIE VALLEY LAUNDRY $ 280.00 04/20/2011 65110 REC PROGRAM SUPPLIESCleaning of Coe Pops UniformsPRCS/FLEETWOOD JOUR CNTR - 49960 ECC ECMD-Direct $ 547.30 04/12/2011 65110 REC PROGRAM SUPPLIEScabinet for after school programPRCS/FLEETWOOD JOUR CNTR - 49960 CORRECT ELECTRIC INC. $ 889.85 04/29/2011 65110 REC PROGRAM SUPPLIESScorboard repairPRCS/FORESTRY - 49953ARTHUR CLESEN $ 615.00 04/14/2011 65005 LANDSCAPE MATERIALSGrass seedPRCS/FORESTRY - 49953U OF IL ONLINE PAYMENT $ 40.00 04/07/2011 65015 CHEMICALSRegistration for Illinois Department of Agriculture Pesticide testingPRCS/FORESTRY - 49953ALEXANDER EQUIPMENT CO $ 42.45 04/01/2011 65085 MINOR EQUIPMENT AND TOOLSHonda air filter for timberwolf log splitterPRCS/FORESTRY - 49953ALEXANDER EQUIPMENT CO $ 184.75 04/01/2011 65085 MINOR EQUIPMENT AND TOOLS2" guide rollers for Timberwolf conveyor beltPRCS/FORESTRY - 49953ALEXANDER EQUIPMENT CO $ 203.40 04/01/2011 65085 MINOR EQUIPMENT AND TOOLSHonda starter and oil filter for Timberwolf log splitterPRCS/FORESTRY - 49953AHLBORN EQUIPMENT INC $ 259.85 04/06/2011 65085 MINOR EQUIPMENT AND TOOLSSafety glasses, chainsaw files, polesaw head, arborist suppliesPRCS/FORESTRY - 49953FISHER EQUIPMENT $ 866.07 04/22/2011 65085 MINOR EQUIPMENT AND TOOLSBanding supplies for holiday wreathsPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 10.99 04/04/2011 65050 BUILDING MAINTENANCE MATERIAL building maintenance supplies for Levy Center: 9V batteriesPRCS/LEVY SEN CNTR - 49949DAVIS TRANSPORTATION L $ 270.00 04/04/2011 62507 FIELD TRIPSbus for senior trip at Levy CenterPRCS/LEVY SEN CNTR - 49949DAVIS TRANSPORTATION L $ 480.00 04/04/2011 62507 FIELD TRIPSbus for senior trip at Levy CenterPRCS/LEVY SEN CNTR - 49949JEWEL #3487 QPS $ 20.94 04/11/2011 65025 FOODfood supplies for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949JEWEL #3487 $ 20.95 04/27/2011 65025 FOODfood supplies for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949JEWEL #3487 $ 98.25 04/19/2011 65025 FOODfood supplies for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949PEAPOD GROCERIES $ 127.37 04/04/2011 65025 FOODfood supplies for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 42.03 04/04/2011 65050 BUILDING MAINTENANCE MATERIALbuilding maintenance supplies for Levy Center: tape, plugs, bracketsPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 98.64 04/11/2011 65050 BUILDING MAINTENANCE MATERIAL batteries for microphones at Levy CenterPRCS/LEVY SEN CNTR - 49949THE CHILDREN'S THEATRE $ 20.00 04/27/2011 65110 REC PROGRAM SUPPLIESstoarge totes for Evanston Children Theatre suppliesPRCS/LEVY SEN CNTR - 49949TARGET 00009274 $ 26.97 04/11/2011 65110 REC PROGRAM SUPPLIESplay perusal copies for Evanston Children Theatre programPRCS/LEVY SEN CNTR - 49949TARGET 00009274 $ 35.84 04/12/2011 65110 REC PROGRAM SUPPLIESprogram supplies required for volunteer apprecition at LevyPRCS/LEVY SEN CNTR - 49949BAR BARCODES INC $ 46.15 04/01/2011 65110 REC PROGRAM SUPPLIESplastic cards for fitness passesPRCS/LEVY SEN CNTR - 49949FACTORY CARD OUTLET #3 $ 49.17 04/18/2011 65110 REC PROGRAM SUPPLIESprogram supplies for senior special event at Levy CenterPRCS/LEVY SEN CNTR - 49949DELPHI GLASS CORPORATI $ 152.20 04/27/2011 65110 REC PROGRAM SUPPLIESprogram supplies for jewelry making class at Levy CenterPRCS/LEVY SEN CNTR - 49949DELPHI GLASS CORPORATI $ 249.88 04/14/2011 65110 REC PROGRAM SUPPLIESprogram supplies for senior glass class at Levy CenterPRCS/NOYES CNTR - 49961D & D FINER FOODS $ 14.85 04/28/2011 65025 FOODLakeshore Festival: refreshments for juryingPRCS/NOYES CNTR - 49961THE SALVATION ARMY 3 $ 8.00 04/04/2011 65110 REC PROGRAM SUPPLIESreusuable mugs for all campPRCS/NOYES CNTR - 49961WORLD MKT 00001479 $ 26.94 04/04/2011 65110 REC PROGRAM SUPPLIESBritish tea time suppliesPRCS/NOYES CNTR - 49961ASI AMERICANSCIENCE&SU $ 40.51 04/04/2011 65110 REC PROGRAM SUPPLIESbrit lit camp suppliesPRCS/NOYES CNTR - 49961JEWEL #3487 $ 109.44 04/04/2011 65110 REC PROGRAM SUPPLIESedible art supplies spring break campPRCS/PARKS FORESTRY - 49965 SUN TIMES MEDIA ADVERT $ 24.60 04/06/2011 62205 ADVERTISINGCrown Center Flea Market Classified ad, Evanston ReviewPRCS/PARKS FORESTRY - 49965 NOYES CAFE INC $ 24.20 04/21/2011 62295 TRAINING & TRAVELLunch meeting with Betsy Burns, NorthwesternPRCS/PARKS FORESTRY - 49965 HILTON HOTEL FOOD/BEV $ 36.61 04/15/2011 62295 TRAINING & TRAVELLunch meeting with Jill Brazil, Arts Council ChairPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 327.52 04/15/2011 62199 PRK MAINTENANCE & FURNITUR REPLACE Lumber and rebar for park repairsPRCS/PARKS FORESTRY - 49965 HILTON HOTEL FOOD/BEV $ 24.70 04/14/2011 62295 TRAINING & TRAVELLunch meeting with Ald BraithwaiteJune 7, 2011Page 9 of 1486
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 4/30/2011PRCS/PARKS FORESTRY - 49965 NIU OUTREACH $ 30.00 04/11/2011 62295 TRAINING & TRAVELConference for T. MalonePRCS/PARKS FORESTRY - 49965 USPS 16262202033309188 $ 2.39 04/22/2011 62315 POSTAGEpostage for mailing required support materials for Illinois Arts Council grant applicationPRCS/PARKS FORESTRY - 49965 ARC SERVICES/TRAINING $ 16.00 04/28/2011 62360 MEMBERSHIP DUESPer person fees for American Red Cross First Aid ClassPRCS/PARKS FORESTRY - 49965 ARC SERVICES/TRAINING $ 40.00 04/04/2011 62360 MEMBERSHIP DUESPer person fees for American Red Cross Babysitter TrainingPRCS/PARKS FORESTRY - 49965 NRPA $ 145.00 04/21/2011 62360 MEMBERSHIP DUESRenewal of NRPA MembershipPRCS/PARKS FORESTRY - 49965 OCS SOLUTIONS $ 6.95 04/04/2011 62490 OTHER PROGRAM COSTSmonthly web hosting fee for evanstonartsbuzz.comPRCS/PARKS FORESTRY - 49965 THOMPSN PUBL/800-677-3 $ 399.00 04/08/2011 62490 OTHER PROGRAM COSTSADA compliance guidePRCS/PARKS FORESTRY - 49965 BRUNSWICK ZONE DEERF $ 87.00 04/18/2011 62507 FIELD TRIPSfee for bowling programPRCS/PARKS FORESTRY - 49965 BRUNSWICK ZONE DEERF $ 96.30 04/25/2011 62507 FIELD TRIPSfee for bowling programPRCS/PARKS FORESTRY - 49965 E REPUBLIC INC $ 19.95 04/14/2011 65010 BOOKS, PUBLICATIONS, MAPSRenew Governing magazinePRCS/PARKS FORESTRY - 49965 Dominicks Stor00017004 $ 8.96 04/04/2011 65025 FOODfood supplies for family campPRCS/PARKS FORESTRY - 49965 GBV PRINTING SERVICES $ 335.53 04/01/2011 65045 LICENSING/REGULATORY SUPPLIES 2011 Beach TokenPRCS/PARKS FORESTRY - 49965 EVANSTON LUMBER QPS $ 20.00 04/06/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Lumber for fence repairsPRCS/PARKS FORESTRY - 49965 ARLINGTON POWER EQUIPM $ 41.77 04/11/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Mower air filtersPRCS/PARKS FORESTRY - 49965 KEEN EDGE CO INC $ 63.46 04/28/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Mower BladesPRCS/PARKS FORESTRY - 49965 CITY WELDING SALES $ 87.92 04/15/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Acetylene gas for welderPRCS/PARKS FORESTRY - 49965 REINDERS - PARTS/SERVI $ 109.69 04/11/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Mower repair partsPRCS/PARKS FORESTRY - 49965 EVANSTON LUMBER $ 173.39 04/06/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Lumber for fence repairsPRCS/PARKS FORESTRY - 49965 LEMOI ACE HDWE $ 181.65 04/29/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Shop suppliesPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 225.36 04/18/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS LumberPRCS/PARKS FORESTRY - 49965 LEMOI ACE HDWE $ 67.36 04/07/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Nuts, bolts, nails, screws for shop supplyPRCS/PARKS FORESTRY - 49965 NORTH SUBURBAN AUTO SU $ 14.95 04/12/2011 65085 MINOR EQUIP & TOOLSGrease gunPRCS/PARKS FORESTRY - 49965 HAROLD'S TRUE VALUE HD $ 21.98 04/15/2011 65085 MINOR EQUIP & TOOLSShop toolsPRCS/PARKS FORESTRY - 49965 CITY WELDING SALES $ 127.70 04/25/2011 65085 MINOR EQUIP & TOOLSWelder electrodePRCS/PARKS FORESTRY - 49965 CONNEY SAFETY $ 124.69 04/01/2011 65090 SAFETY EQUIPMENTSafety SuppliesPRCS/PARKS FORESTRY - 49965 AHLBORN EQUIPMENT INC $ 159.48 04/04/2011 65090 SAFETY EQUIPMENTSafety glasses and helmetsPRCS/PARKS FORESTRY - 49965 Amazon Digital Svcs $ 0.99 04/04/2011 65110 REC PROGRAM SUPPLIESMusic for spring ice showPRCS/PARKS FORESTRY - 49965 Amazon Digital Svcs $ 2.87 04/06/2011 65110 REC PROGRAM SUPPLIESMusic for spring ice showPRCS/PARKS FORESTRY - 49965 Dominicks Stor00017004 $ 14.13 04/26/2011 65110 REC PROGRAM SUPPLIESLunch supplies, plates, spoons, etc.PRCS/PARKS FORESTRY - 49965 Dominicks Stor00017004 $ 38.99 04/28/2011 65110 REC PROGRAM SUPPLIESSupplies for arts and craft projects.PRCS/PARKS FORESTRY - 49965 PETSMART INC 427 $ 83.77 04/04/2011 65110 REC PROGRAM SUPPLIESPre school pet supplies.PRCS/PARKS FORESTRY - 49965 PETSMART INC 427 $ 96.70 04/12/2011 65110 REC PROGRAM SUPPLIESSupplies for preschool aquarium.PRCS/RBT CROWN CNTR - 49952 OCB #0095 LINCOLNWOOD $ 304.32 04/11/2011 62507 FIELD TRIPSSpring Break Camp Field Trip to Old Country Buffet.PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 106.00 04/22/2011 65025 FOODFood for preschool program.PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 808.25 04/14/2011 65025 FOODFood service for preschool program.PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 882.45 04/22/2011 65025 FOODFood service for preschool program.PRCS/RBT CROWN CNTR - 49952 U-HAUL-EVANSTON #75876 $ 15.12 04/22/2011 65050 BUILDING MAINTENANCE MATERIAL Propane for ice edger.PRCS/RBT CROWN CNTR - 49952 LEMOI ACE HDWE $ 20.85 04/22/2011 65050 BUILDING MAINTENANCE MATERIALMasking tape, nuts, bolts, nails, and other items used for minor repairs.PRCS/RBT CROWN CNTR - 49952 MENARDS MORTON GROVE $ 193.45 04/18/2011 65050 BUILDING MAINTENANCE MATERIAL Backsplash and adhesive for community center washrooms.PRCS/RBT CROWN CNTR - 49952 CINTAS CORP #769 $ 48.98 04/13/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Carpeted mats for lobby area.PRCS/RBT CROWN CNTR - 49952 LEMOI ACE HDWE $ 49.99 04/04/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Supplies for shop vac.PRCS/RBT CROWN CNTR - 49952 BRICKYARD CERAMICS & C $ 155.72 04/20/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Foot pedal for pottery wheel.June 7, 2011Page 10 of 1487
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 4/30/2011PRCS/RBT CROWN CNTR - 49952 H-O-H WATER TECH INC. $ 732.00 04/22/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Chemical treatment for water tower.PRCS/RBT CROWN CNTR - 49952 WALGREENS #4218 $ 29.29 04/08/2011 65075 MEDICAL & LAB SUPPLIESMedical supplies.PRCS/RBT CROWN CNTR - 49952 JOHNSON LOCKSMITH INC $ 13.60 04/11/2011 65110 REC PROGRAM SUPPLIESCabinet keys for staff.PRCS/RBT CROWN CNTR - 49952 HOUSE OF RENTAL $ (45.00) 04/19/2011 65110 REC PROGRAM SUPPLIESRefund for overcharge of tables for flea market.PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 49.17 04/25/2011 65110 REC PROGRAM SUPPLIESSupplies for ice show.PRCS/RBT CROWN CNTR - 49952 CONSTRUCT PLAYTHNGS.CO $ 66.21 04/13/2011 65110 REC PROGRAM SUPPLIESSupplies for preschool program.PRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO $ 102.00 04/22/2011 65110 REC PROGRAM SUPPLIESBroomball equipment.PRCS/RBT CROWN CNTR - 49952 EVANSTON IMPRINTABLES $ 146.81 04/18/2011 65110 REC PROGRAM SUPPLIESBroomball league tee shirts.PRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO $ 155.00 04/22/2011 65110 REC PROGRAM SUPPLIESRental skate sharpening.PRCS/RBT CROWN CNTR - 49952 CONSTRUCT PLAYTHNGS.CO $ 213.19 04/01/2011 65110 REC PROGRAM SUPPLIESSupplies for preschool program.PRCS/RBT CROWN CNTR - 49952 CHD ALFAXFURNITURE.COM $ 235.90 04/20/2011 65110 REC PROGRAM SUPPLIESCubbies for preschool program.PRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO $ 476.00 04/04/2011 65110 REC PROGRAM SUPPLIESRental skate sharpening and broomball equipment.PRCS/RBT CROWN CNTR - 49952 HOUSE OF RENTAL $ 740.00 04/04/2011 65110 REC PROGRAM SUPPLIESTable rental for Robert Crown Spring Flea Market.PRCS/RECREATION - 49946LEMOI ACE HDWE QPS $ 6.99 04/04/2011 65050 BUILDING MAINTENANCE MATERIAL duct tap for beach officePRCS/RECREATION - 49946LEMOI ACE HDWE $ 20.07 04/22/2011 65050 BUILDING MAINTENANCE MATERIAL hooks for beach officePRCS/RECREATION - 49946LEMOI ACE HDWE $ 27.62 04/27/2011 65050 BUILDING MAINTENANCE MATERIAL excavator bolts and lock combinationPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 33.51 04/21/2011 65050 BUILDING MAINTENANCE MATERIAL material for outfield fence at jamesPRCS/RECREATION - 49946ARC SERVICES/TRAINING $ 48.00 04/14/2011 62295 TRAINING & TRAVELrental of equipment for March CPR-AED classPRCS/RECREATION - 49946ARC SERVICES/TRAINING $ 56.00 04/14/2011 62295 TRAINING & TRAVELrental of equipment for CPR-AED class in MarchPRCS/RECREATION - 49946ARC SERVICES/TRAINING $ 80.00 04/14/2011 62295 TRAINING & TRAVELrental of equipment for March CPR-AED classPRCS/RECREATION - 49946IL PARK & REC ASSC $ 259.00 04/26/2011 62360 MEMBERSHIP DUESIL Park & Recreation Association Membership DuesPRCS/RECREATION - 49946ACCURATE SERVICE BUREA $ 740.00 04/28/2011 62375 RENTALSRental Restrooms for Farmers MarketPRCS/RECREATION - 49946BIZCHAIR OFFICE FURNIT $ 38.01 04/28/2011 62490 OTHER PROGRAM COSTSShipping of preschool chairs to Chandler-Newberger CenterPRCS/RECREATION - 49946CENTURY 18 #439 QPS $ 359.75 04/08/2011 62507 FIELD TRIPSRobert Crown Spring Break Camp Field TripPRCS/RECREATION - 49946PHEASANT RUN $ 385.70 04/22/2011 62507 FIELD TRIPSBalance Due for Senior Trip to Fox Valley RepertoryPRCS/RECREATION - 49946DRURY LANE THEATRE $ 531.10 04/04/2011 62507 FIELD TRIPSSenior Field Trip to Dury Lane TheatrePRCS/RECREATION - 49946EVANSTON SIGNS AND GRA $ 390.00 04/22/2011 62545 OTHER MAINT SERVICEnew dog beach rule signs and new picinc reservation signsPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 12.36 04/28/2011 63095 HANDYMAN PROGRAMHandyman SuppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 33.13 04/29/2011 63095 HANDYMAN PROGRAMHandyman SuppliesPRCS/RECREATION - 49946LEMOI ACE HDWE QPS $ 6.70 04/15/2011 65040 JANITORIAL SUPPLIESCleaning SuppliesPRCS/RECREATION - 49946CABELAS INC. 603541466 $ 147.99 04/08/2011 65040 JANITORIAL SUPPLIESChest WadersPRCS/RECREATION - 49946POOPBAGS $ 478.65 04/05/2011 65045 LICENSING/REGULATORY SUPPLIES dog beach suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 6.97 04/25/2011 65050 BUILDING MAINTENANCE MATERIAL post for dog beachPRCS/RECREATION - 49946TEAM REIL, INC. $ 96.42 04/28/2011 65050 BUILDING MAINTENANCE MATERIAL parts for the floating dock at Chruch StPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ (17.97) 04/21/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS RefundPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 22.47 04/21/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Material for outfield fence at CrownPRCS/RECREATION - 49946COMPLIANCESIGNS.COM $ 27.24 04/14/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ADA Entrance SignPRCS/RECREATION - 49946ANTON'S GREENHOUSE $ 57.00 04/21/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS plants for park site -JamesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 64.90 04/21/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS replacement plants for jame parkPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 49.71 04/25/2011 65110 REC PROGRAM SUPPLIEStape for ball diamonds and hooks for chainPRCS/RECREATION - 49946RED CROSS STORE $ 84.95 04/08/2011 65110 REC PROGRAM SUPPLIESAED trainerPRCS/RECREATION - 49946BASS PRO ONLINE $ 224.70 04/04/2011 65110 REC PROGRAM SUPPLIESreels and linePRCS/RECREATION - 49946BASS PRO ONLINE $ 272.67 04/04/2011 65110 REC PROGRAM SUPPLIESpaddles and polesPRCS/RECREATION - 49946BIZCHAIR OFFICE FURNIT $ 299.88 04/28/2011 65110 REC PROGRAM SUPPLIESPreschool chairs for Chandler-Newberger camp program.PRCS/RECREATION - 49946WEBSTAURANT STORE $ 456.45 04/29/2011 65110 REC PROGRAM SUPPLIES30X60 preshool tables for Chandler-Newberger Camp Program--includes shippingPRCS/RECREATION - 49946 DAY WIRELESS SYSTEMS 0 $ 522.73 04/25/2011 65110 REC PROGRAM SUPPLIESReplacement radio for EL-1PRCS/YOUTH ENGAGEMENT - 49948 PAPA JOHN'S PIZZA#1012 $ 33.00 04/28/2011 62295 TRAINING & TRAVELJune 7, 2011Page 11 of 1488
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 4/30/2011PRCS/YOUTH ENGAGEMENT - 49948 DUNKIN #306178 Q35 $ 71.91 04/11/2011 62295 TRAINING & TRAVELPRCS/YOUTH ENGAGEMENT - 49948 PAPA JOHN'S PIZZA#1012 $ 152.00 04/11/2011 62295 TRAINING & TRAVELPUBLIC WORKS/ADMIN - 50485INST OF TRANS ENGINEER $ 310.00 04/28/2011 62360 MEMBERSHIP DUESDues - Institute of Transportation EngineersPUBLIC WORKS/FLEET - 49947B B CONVENIENCE CENQ39 $ 23.08 04/15/2011 62295 TRAINING & TRAVELFuel in pool car pierce appletonPUBLIC WORKS/FLEET - 49947B B CONVENIENCE CENQ39 $ 26.21 04/14/2011 62295 TRAINING & TRAVELFuel in pool car pierce appletonPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 101.25 04/07/2011 62295 TRAINING & TRAVELplate renewalPUBLIC WORKS/FLEET - 49947AMERICAN PUBLIC WORKS $ 550.00 04/22/2011 62295 TRAINING & TRAVELTraining classPUBLIC WORKS/FLEET - 49947IL SECRETARY OF STATE $ 96.99 04/18/2011 65060 MATERIALS TO MAINTAIN AUTOSLicense plate renewalPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 101.25 04/18/2011 65060 MATERIALS TO MAINTAIN AUTOSLicense plate renewalPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 101.25 04/18/2011 65060 MATERIALS TO MAINTAIN AUTOSLicense plate renewalPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 101.25 04/18/2011 65060 MATERIALS TO MAINTAIN AUTOSLicense plate renewalPUBLIC WORKS/ST&SANITATION - 49962 AMERICAN PUBLIC WORKS $ 80.00 04/19/2011 62295 TRAINING & TRAVEL2 tickets for APWA convention in May 2011PUBLIC WORKS/ST&SANITATION - 49962 MENARDS MORTON GROVE $ 28.00 04/26/2011 65085 MINOR EQUIP & TOOLSLag Shields/bolts for bike rack installationPUBLIC WORKS/ST&SANITATION - 49962 OFFICE DEPOT #510 $ 26.41 04/11/2011 65095 OFFICE SUPPLIESOffice supplies - push pins, memo books, file rackPUBLIC WORKS/ST&SANITATION - 49962 SPRINT STORE #671 $ 39.98 04/11/2011 65095 OFFICE SUPPLIESCell phone cases for Cornelius and CrabtreePUBLIC WORKS/ST&SANITATION - 49962 RUSTIC WOOD FENCING & $ 39.20 04/14/2011 65515 OTHER IMPROVEMENTSWood fencing for repair @ Dempster & DarrowPUBLIC WORKS/TRANS - 49959 THE HOME DEPOT 1902 $ 33.15 04/25/2011 65085 MINOR EQUIPMENT AND TOOLSWire nuts & tubingPUBLIC WORKS/TRANS - 49959 TRAFFIC CONTROL & PROT $ 210.90 04/14/2011 65115 TRAFFIC CONTROL SUPPLIES1st, 2nd, 3rd, and 4th labeled stickers for street cleaning signsUTILITIES/ADMIN - 49958AMERICAN PUBLIC WORKS $ 35.00 04/01/2011 62295 TRAINING & TRAVELRegistration fee for the Joint Chapter/Lake Branch - Clean Construction & Demolition Debris Update.UTILITIES/ADMIN - 49958SIUE ERTC $ 290.00 04/29/2011 62295 TRAINING & TRAVELWater Operator Training 2 Day courseUTILITIES/ADMIN - 49958AMERICAN WATERWORKS $ 295.00 04/18/2011 62295 TRAINING & TRAVELGroup Site License - Algae Source to Treatment - Part 2.UTILITIES/ADMIN - 49958HARKINS SAFETY INC $ 219.05 04/27/2011 65090 SAFETY EQUIPMENTSafety posters and frames.UTILITIES/DIST - 49955AMERICAN WATERWORKS $ 182.00 04/27/2011 62360 MEMBERSHIP DUESMembership fees.UTILITIES/DIST - 49955THE MAN STORE $ 369.81 04/15/2011 65020 CLOTHINGRubber boots.UTILITIES/DIST - 49955WALGREENS #2619 QPS $ 2.61 04/07/2011 65040 JANITORIAL SUPPLIESJanitorial supplies.UTILITIES/DIST - 49955THE HOME DEPOT 1902 $ 8.32 04/21/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Parts to repair damaged sprinkler.UTILITIES/DIST - 49955FULL SOURCE LLC $ 264.79 04/25/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Caution tape.UTILITIES/DIST - 49955BUY THE YARD INC $ 292.04 04/15/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Black dirt and seed.UTILITIES/DIST - 49955RADIOSHACK.COM $ (1.56) 04/14/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Credit for tax charged on purchase.UTILITIES/DIST - 49955RADIOSHACK.COM $ 26.55 04/14/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Battery for leak detection equipment.UTILITIES/DIST - 49955INDUSTRIAL TEST SYSTEM $ 494.62 04/20/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Chlorine Test strips and test kits.UTILITIES/FILTRATION - 49951CINTAS FIRST AID #0343 $ 95.86 04/07/2011 62245 OTHER EQ MAINTFiltration Division first aid cabinet maintenance - tape, kwik heat, dental aid, asprin, ibuprofen, and germ wipes.UTILITIES/FILTRATION - 49951ILLINOIS SECTION AWWA $ 120.00 04/12/2011 62295 TRAINING & TRAVELIllinois Section American Water Works Association Seminars for the Filter Operator.UTILITIES/FILTRATION - 49951HAWKINS, INC $ 624.33 04/07/2011 65015 CHEMICALS2-containers of Granular Chlorine (HTH) - 100 lbs each.UTILITIES/FILTRATION - 49951THE HOME DEPOT 1902 $ 76.40 04/08/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Concrete mix (6), tape measure, goo gone, and knee pads.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 149.80 04/06/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Pleated air filters, and caster wheels.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 151.50 04/29/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALXenon lamp modules (3), disposable latex gloves, 1 hp switch, and a 12-pack of "C" batteries.UTILITIES/FILTRATION - 49951ANDERSON LOCK CO $ 163.77 04/18/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Face plate, mortise housing, and aluminim door operator.UTILITIES/FILTRATION - 49951FASTENAL COMPANY01 $ 206.25 04/27/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALElectrical receptacles (10),and assorted natural bristle paint brushes.June 7, 2011Page 12 of 1489
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 4/30/2011UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 283.03 04/25/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALScrews, nuts, abrasive pads, electrical contact cleaner, and v-belts.UTILITIES/FILTRATION - 49951PUMPBIZ $ 416.02 04/28/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALWater sample pump repair kits (charged $35.22 tax in error - refund will appear on May's statement).UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 461.55 04/06/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPump float switches, pipe plugs, faucet cartridges, air filters, and work gloves.UTILITIES/FILTRATION - 49951STEINER ELEC ELK GROVE $ 622.40 04/19/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL West Filter dehumidification system fuses.UTILITIES/FILTRATION - 49951ACTIVE ELECTRIC SUPPLY $ 738.33 04/25/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Applton elect 480 volt receptacle interior replacements (3).UTILITIES/FILTRATION - 49951USA BLUE BOOK $ 9.21 04/11/2011 65075 MEDICAL & LAB SUPPLIESCalcium Chloride solution for BOD.UTILITIES/FILTRATION - 49951FISHER SCI ATL $ 15.74 04/14/2011 65075 MEDICAL & LAB SUPPLIESEDTA for Hardness.UTILITIES/FILTRATION - 49951ANDWIN SCIENTIFIC $ 45.33 04/29/2011 65075 MEDICAL & LAB SUPPLIES1ppm STD for Fluoride.UTILITIES/FILTRATION - 49951FISHER SCI ATL $ 89.80 04/15/2011 65075 MEDICAL & LAB SUPPLIES1ppm (backordered) and 10ppm STD for Fluoride.UTILITIES/FILTRATION - 49951ENVIRONMENTAL RESOURCE $ 519.26 04/07/2011 65075 MEDICAL & LAB SUPPLIESYearly Performance Evaluation study for Illinois Department of Public Health Certification.UTILITIES/FILTRATION - 49951HACH COMPANY $ 629.00 04/13/2011 65075 MEDICAL & LAB SUPPLIESMaintenance contract for lab turbidimeters.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 36.95 04/25/2011 65085 MINOR EQUIP & TOOLSHigh speed steel hole cutter (replacement).UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 31.41 04/06/2011 65090 SAFETY EQUIPMENTPlastic faceshield with adjustable headband.UTILITIES/FILTRATION - 49951FULLIFE SAFETY CENTER $ 52.05 04/15/2011 65090 SAFETY EQUIPMENTAllegro breathing air line filter.UTILITIES/FILTRATION - 49951ABLE DISTRIBUTORS $ 135.82 04/08/2011 65702 WATER GENERAL PLANTSheet metal and supplies for West Plant Dehumidifier.UTILITIES/PUMPING - 49964ILSTATE FIRE MARSHAL B $ 71.47 04/25/2011 62245 OTHER EQ MAINTInspection FeeUTILITIES/PUMPING - 49964ILLINOIS SECTION AWWA $ 35.00 04/15/2011 62295 TRAINING & TRAVELIllinois Section AWWA training seminar for Pump Station Operator.UTILITIES/PUMPING - 49964RUNNION EQUIPMENT $ 750.00 04/04/2011 62295 TRAINING & TRAVELCrane training for three employees.UTILITIES/PUMPING - 49964MOTION INDUSTRIES IL33 $ 52.70 04/28/2011 65035 PETROLEUM PRODUCTSGrease for #6 Low Lift Pump clutch.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 232.76 04/26/2011 65035 PETROLEUM PRODUCTSGrease guns and filler pump.UTILITIES/PUMPING - 49964FOOD SERVICE DIRECT $ 85.96 04/12/2011 65040 JANITORIAL SUPPLIESFloor soapUTILITIES/PUMPING - 49964LOWES #01748 $ 36.80 04/13/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSouth Tank Chlorine room safety upgrade - required per IEPA Sanitary SurveyUTILITIES/PUMPING - 49964THE HOME DEPOT 1902 $ 73.74 04/15/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSouth Tank Chlorine room safety upgrade - required per IEPA Sanitary SurveyUTILITIES/PUMPING - 499641000BULBS.COM $ 88.25 04/20/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Service Building spot lamps.UTILITIES/PUMPING - 49964GALCO INDUSTRIAL ELECT $ 90.78 04/28/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Time delay relay.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 195.99 04/20/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Pipe fittings.UTILITIES/PUMPING - 49964LOWES #01748 $ 196.94 04/13/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSouth Tank Chlorine room safety upgrade -required per IEPA Sanitary SurveyUTILITIES/PUMPING - 49964WW GRAINGER $ 252.44 04/14/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Pipe fittings and hydrant test gauges.UTILITIES/PUMPING - 49964THE HOME DEPOT 1902 $ 273.55 04/15/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSouth Tank Chlorine room safety upgrade - required per IEPA Sanitary SurveyUTILITIES/PUMPING - 49964VALWORX INC $ 285.19 04/07/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Pressure gauges for High Lift Pump piping.UTILITIES/PUMPING - 49964AUTOMATIONDIRECT COM I $ 309.00 04/20/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Proximity sensors, 48" feeder valves.UTILITIES/PUMPING - 49964RAYNOR DOOR CO $ 451.71 04/21/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Lower panel garage #7 overhead door.UTILITIES/PUMPING - 49964123 SECURITYPRODUCTS.C $ 576.51 04/15/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UPS South Tank Security Cameras.UTILITIES/PUMPING - 49964LOWES #01748 $ 230.19 04/11/2011 65702 WATER GENERAL PLANTGarage #1 lube upgradeUTILITIES/PUMPING - 49964WW GRAINGER $ 300.20 04/11/2011 65702 WATER GENERAL PLANTDrum faucets and cart for lube upgrade.UTILITIES/SEWER - 49944ELMERS WATER SPORTS $ 1,265.65 04/04/2011 62230 SVC TO MAINTAIN MAINSDive equipment.UTILITIES/SEWER - 49944EJ EQUIPMENT, INC. $ 92.58 04/08/2011 62245 OTHER EQ MAINTCamera crawler parts.UTILITIES/SEWER - 49944U TECH ENVIRONMENTAL M $ 466.60 04/27/2011 62245 OTHER EQ MAINTPush camera repair.UTILITIES/SEWER - 49944LEE JENSEN SALES CO. $ 910.00 04/04/2011 62245 OTHER EQ MAINTGas detector and test gas.UTILITIES/SEWER - 49944SKOKIE VALLEY MATERIAL $ 349.39 04/18/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Sand and cement.UTILITIES/SEWER - 49944VOLLMAR CLAY PRODUCTS $ 360.00 04/25/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Bricks.UTILITIES/SEWER - 49944U TECH ENVIRONMENTAL M $ 134.52 04/04/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Suction tube for vehicle #954.June 7, 2011Page 13 of 1490
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 4/30/2011UTILITIES/SEWER - 49944PRO SAFETY INC $ 605.50 04/27/2011 65090 SAFETY EQUIPMENTSafety vests and hard hats.Total86,012.24$ June 7, 2011Page 14 of 1491
For City Council meeting of June 13, 2011 Item A3.1
Business of the City by Motion: Contract for 2011 Debris Hauling & Disposal
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Superintendent – Construction & Field Svcs
Subject: Contract for 2011 Debris Hauling & Disposal (Bid #12-29)
Date: June 2, 2011
Recommended Action:
Staff recommends City Council approval of a contract for debris hauling and disposal
(Bid No. 12-29) to KLF Trucking (2300 W. 167th Street, Markham, IL) in the amount of
$144,767.50.
Funding Source:
Funding for this work will be from the Water Fund, Sewer Fund and General Fund. In
FY 2011, funding is allocated in the amount of $126,650.00. The remainder of the
contract funding will occur in FY 2012. The expenses breakdown for FY 2011 are
shown below:
Acct. Number
FY 2011
Budget Allocation
Water Fund 7115.62415 $ 40,000.00
Sewer Fund 7400.62415 $ 41,650.00
General Fund 2670.62415 $ 45,000.00
Total $126,650.00
Summary:
This contract provides for the hauling and disposal of construction debris for the Utilities
Department and Public Works Department. The debris consists of spoils from
maintenance and repair of the streets, water distribution and sewer conveyance
systems throughout the City of Evanston. Street sweepings disposal is not included
under this contract. This contract is for a 1-year period through June 30, 2012.
Memorandum
92
The bid for debris hauling & disposal was advertised on May 12, 2011 in the Evanston
Review and on Demandstar. Bids were opened and publicly read on May 31, 2011.
Two (2) bids were received. The vendors submitting the bids were as follows:
Vendor Information:
Vendor Address
G & L Contractors, Inc. 7401 N. St. Louis Avenue, Skokie, IL
KLF Trucking 2300 W. 167th Street, Markham, IL
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until July 30, 2011. The bids were reviewed by Lara
Biggs, Superintendent of Construction & Field Services.
Below is a bid tabulation summary showing the bid result from the vendors that
submitted bids. A detailed summary of bids is attached as Exhibit A.
Pricing Summary:
Vendor Price
KLF Trucking $144,767.50
G & L Contractors, Inc. $151,950.00
Debris Hauling & Disposal was last bid in 2009. In 2010, the City extended the 2009
contract for one year at no increase in price. The table below shows this historical
pricing of this contract.
Item
2009 &
2010
Pricing
2011
Pricing
Hauling from Cleveland & Hartrey (Utilities Dept):
1 Mixed Dirt & Construction Spoils $230.00 $230.00
2 Broken Concrete $180.00 $179.50
3 Broken Asphalt $222.00 $222.00
4 Uncontaminated Soil Not Bid $230.00
5 Hard to Handle Dirt & Spoils $270.00 $270.00
Hauling from 2020 Asbury (Public Works Dept):
6 Mixed Dirt & Asphalt Grindings from Alleys $230.00 $230.00
7 Broken Concrete $180.00 $179.50
8 Mixed Asphalt & Asphalt Grindings $230.00 $230.00
9 Hard to Handle Dirt & Spoils $270.00 $270.00
There are no sub-contracting abilities related to debris hauling & disposal. A waiver
letter for M/W/EBE participation is attached.
93
Staff checked references for KLF Trucking and found them to be satisfactory.
Attachments:
Exhibit A – Summary of Bids
Business Development Coordinator Memorandum dated June 1, 2011.
94
95
96
For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of May 9, 2011 Item A3.2
Business of the City by Motion: Replacement Vehicle Purchases
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, Manager Fleet Services
Subject: Vehicle and Equipment Purchases
Date: June 3, 2011
Recommended Action: Staff recommends and requests City Council approval to
purchase 7 replacement vehicles/equipment for the various divisions and departments
listed below:
Division Unit # Description Model
Year
Condition Original
Purchase
Price
L.T.D.
Repair $$’s
Streets
733
Dodge 3/4-
Ton Dump
Truck
2001
Poor
$22,622.01
$29,019.41
Streets
618
Dodge 1-
Ton Dump
Truck
W/Plow
2000
Very Poor
Taken
O.O.S.
$43,291.01
$127,849.34
Streets
638
Dodge 1-
Ton Dump
Truck
W/Plow
2001
Very Poor
Taken
O.O.S.
$46,079.01
$107,883.43
Streets
620
Dodge 1-
Ton Dump
Truck
W/Plow
1999
Poor
$37,361.00
$63,567.82
Streets
621
Dodge 1-
Ton Dump
Truck
W/Plow
1999
Poor
$37,361.01
$41,612.42
Memorandum
97
2
PF&R
551
Dodge 1-
Ton Dump
Truck
W/Plow
1998
Very Poor
$54,431.25
$85,096.00
PF&R
524
Dodge 1-
Ton Dump
Truck
W/Plow
1998
Very Poor
$42,657.01
$51,121.69
The recommended replacement unit purchases are as follows:
Division Unit # Replacement
Description
Model
Year
Purchase
Price
Type of
Bid
Vendor
Streets
733
Ford Crew
Cab 3/4 Ton
pick-up
2011
$43,155.08
N.W.M.C.
SPC
Currie
Motors
Streets
618
Ford 1-Ton
Dump Truck
W/Plow
2011
$72,478.08
N.W.M.C.
SPC
Currie
Motors
Streets
638
Ford 1-Ton
Dump Truck
W/Plow
2011
$72,478.08
N.W.M.C.
SPC
Currie
Motors
Streets
620
Ford 1-Ton
Dump Truck
W/Plow
2011
$66,570.08
N.W.M.C.
SPC
Currie
Motors
Streets
621
Ford 1-Ton
Pick-up
W/Plow
2011
$54,012.08
N.W.M.C.
SPC
Currie
Motors
PF&R
551
Ford 1-Ton
Dump Truck
W/Plow
2011
$69,000.08
N.W.M.C.
SPC
Currie
Motors
PF&R
524
Ford 1-Ton
Dump Truck
W/Plow
2011
$69,000.08
N.W.M.C.
SPC
Currie
Motors
Staff recommends approval of these seven (7) vehicle replacement purchases in the
amount of $446,693,56 as follows:
Currie Motors, 9423 W. Lincoln Hwy., Frankfort, Illinois 60423 in the amount of
$446,693.56 for the two (2) Ford 3/4Ton pick-up trucks with plows and the five (5) Ford
1-Ton Dump trucks with plows.
Funding Source: Fleet Services Capital Outlay Budget for Automotive Equipment
(7720.65550) has an approved budget for F.Y. 2011 of $1,900,000.00 of which
98
3
$500,000.00 was allocated for this replacement equipment. The total cost for these
expenditures is $446,693.56.This represents 23.5% of the F.Y. 2011 Fleet Capital
Outlay Budget.
Summary: The vehicles listed for replacement are all heavy duty work trucks that
support forestry and street maintenance activities and snow removal plowing and salting
operations. Three of the vehicles Streets 638 and 618, and Forestry 551 have all been
placed out of service by Fleet because they are no longer safe to operate. The
replacement of these vehicles is crucial for effective and efficient snow removal
operation in residential areas.
The Northwest Municipal Conference Suburban Purchasing Cooperative Bid (SPC) was
utilized for the purchase of these seven (7) replacement vehicles. We have successfully
purchased vehicles through this cooperative in the past and found them to be
responsive and responsible. There are no Evanston based businesses that can provide
these types of vehicles or equipment that fit our business requirements and needs.
These vehicles meet or exceed the present 2010 EPA Emission Standards. They are
equipped with Diesel Exhaust Fluid Tanks (DEF) for a chemically based liquid urea
compound. This compound is injected into the exhaust system and results in exhaust
emissions of warm water vapors and carbon dioxide only with no carbon monoxide
pollutants being emitted to the atmosphere. In addition, these units will be fueled with a
B-20 bio-diesel blend of fuel. Due to the operational and towing requirement of these
vehicles there are no suitable field tested hybrid alternates available at this time.
Based on staff review, hybrid alternatives for this vehicle type are anticipated in the next
year or two at which time we will evaluate the cost/benefit of such a purchase.
99
For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of June 13, 2011 Item A3.3
Business of the City by Motion: Vacuum Truck Vehicle Replacement Purchase
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, Manager Fleet Services
Subject: Vehicle Replacement Purchase
Date: June 1, 2011
Recommended Action: The Fleet Services Division of the Public Works Department
and the Utilities Department staff recommends and requests City Council approval to
purchase one (1)-replacement vehicle for the Sewer Division of the Utilities Department
listed below:
Division Unit
#
Description Model Year Condition Original
Purchase
Price
L.T.D.
Repair $$’s
Sewer
956
10” Vacuum
Truck
International
Harvester
2004
Very
Poor
$302,242.00
$105,603.81
The recommended replacement unit purchases are as follows:
Division Unit
#
Replacement
Description
Model Year Purchase
Price
Type of
Bid
Vendor
Sewer
956
10” Vacuum
Truck
International
Harvester
2011
$334,837.00
N.W.M.C.
SPC
Standard
Equipment
Staff recommends approval of this one (1) vehicle replacement purchase in the amount
of $399,837.00, less a trade-in allowance of $65,000.00 for a net cost of $334,837.00 as
follows:
Standard Equipment Company, 2033 W. Walnut Street, Chicago, Illinois, 60612.
Funding Source: Fleet Services Capital Outlay Budget for Automotive Equipment
(7720.65550) has an approved budget for F.Y. 2011 of $1,900,000.00 of which
Memorandum
100
2
$350,000.00 was allocated for this replacement equipment. The total cost for this
expenditure is $334,837.00.This represents 17.6% of the F.Y. 2011 Fleet Capital Outlay
Budget.
Summary: The Northwest Municipal Conference Suburban Purchasing Cooperative Bid
(SPC) was utilized for the purchase of this replacement vehicle. We have successfully
purchased vehicles through this cooperative in the past and found them to be
responsive and responsible. There are no Evanston based businesses that can provide
this type of vehicle that fits our business requirements and needs.
This vehicle exceeds the present 2010 EPA Emission Standards and does not require
Diesel Exhaust Fluid Tanks (DEF) for a chemically based liquid urea compound. This
allows less equipment (no additional storage tank) or chemically based Diesel Exhaust
Fluid as a result of Exhaust Gas Recirculation (EGR) technology. In addition, this unit
will be fueled with a B-20 bio-diesel blend of fuel. Due to the special operational
requirements of this vehicle there is no suitable field tested hybrid alternate available at
this time. Therefore, staff recommends approval of this purchase.
101
102
103
For City Council meeting of June 13, 2011 Item A3.4
Business of the City by Motion: Purchase of Arbotect Fungicide
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director Parks, Recreation and Community Services
Paul D’Agostino, Superintendent Parks and Forestry
Subject: Purchase of Arbotect Fungicide
Date: June 7, 2011
Recommended Action:
Staff recommends approval of the sole source purchase of 111 gallons of Arbotect
fungicide at $377.23 per gallon for a total purchase amount of $41,872.53
Funding Source:
2011 General Fund account #3535.62496: $291,400
Summary:
In order to carry out the Elm Tree Injection Program for 2011, Parks/Forestry staff plans
to inject approximately 225 public elms that were previously injected in 2008. In order to
complete these injections, we must purchase 111 gallons of Arbotect fungicide. The
sole source within the entire country to purchase this product is Rainbow Treecare
Scientific Advancements of Minnetonka, Minnesota. This vendor has the sole license
from the European manufacturer, Syngenta, to distribute this product in the United
States. Parks/Forestry staff has placed a preliminary order, and due to the large
quantity, the vendor has agreed to sell the product to the City of Evanston at well below
the list price of $417.00 per gallon. The quote for this year is only $2.23 more than the
City paid in 2010, which is less than one-half of one percent.
All of the injections this year that will be performed with Parks/Forestry employees over
the next two months are in addition to the 2,200+ injections being performed by the
outside contractor. Once this purchase is approved, staff will issue a purchase order
and begin taking delivery of the product immediately, as all trees must be treated by the
end of August.
Attachment:
Quote from Rainbow Treecare Scientific Advancements
Memorandum
104
QUOTE
Rainbow Treecare Scientific Advancements
11571 K-Tel Drive, Minnetonka, MN 55343
877-272-6747 (FAX 952-252-0504)
kstrub@treecarescience.com
DATE: JUNE 8, 2011
TO Parks / Forestry Division
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
SALESPERSON JOB PAYMENT TERMS DUE DATE
Mark Nega Net 30
QTY DESCRIPTION UNIT PRICE LINE TOTAL
111 units Arbotect gallons $377.23 $41,872.53
SUBTOTAL $41,872.53
SALES TAX EXEMPT
TOTAL
Quotation prepared by: Karin Strub for Mark Nega
This is a quotation on the goods named, subject to the conditions noted below: (Describe any conditions pertaining to these prices and any
additional terms of the agreement. You may want to include contingen cies that will affect the quotation.)
To accept this qu otation, sign here and return: ________________________________________________________________________
Thank you for your business!
105
For City Council meeting of June 13, 2011 Item A4
Business of the City by Motion: Contract with Evanston Police Sergeants
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Joellen C. Earl, Director of Administrative Services
Subject: Contract between the City of Evanston and the Evanston Police Sergeants
Association (Fraternal Order of Police – FOP)
Date: June 6, 2011
Recommended Action:
Staff recommends approval of the Agreement between the City of Evanston and the
Evanston Police Sergeants Association for a successor collective bargaining agreement
commencing March 1, 2011 through December 31, 2012.
Funding Source:
Funds associated with the settlement of the agreement are contained in the FY11 City
budget, within the Police Department business units. No additional funds are needed
for FY2012 at this time.
Summary:
The negotiation team for the City consisted of Richard Eddington, Chief of Police and
Joellen Earl, Director of Administrative Services. The Sergeants team was led by
Sergeant Ryan Glew. The remainder of the team included Sergeant David Berman and
FOP Representative Kevin Krug. As a result of the negotiations, the following terms
were reached:
Economic Proposals:
1. Section 9.1 – Salary Schedule
a. Adjust schedule effective 03-01-11 by 2%
b. Adjust schedule effective 05-01-11 by 1%
c. MOU – second year of contract, attached.
2. Section 9.2. Longevity Pay
Memorandum
106
Page 2 of 5
Effective 01/01/12, employees with the years of service Indicated below shall be
eligible to receive longevity pay in accordance with the following schedule:
Longevity Pay Computed
Years of Service Completed As a Percent of Employee's Annual Salary
9 years 3%
14 years 4%
19 years 5.5%
If a Sergeant dies while at work the Sergeant will have the 5.5% longevity step
added to the current rate of pay.
3. Section 10.4 – Compensatory Time
a. Reduce bank to 500 hours from 600 for new employees to the Unit or
those not currently at the maximum amount. New employees to the Unit
will be paid out for any hours that exceed the bank maximum.
Side note: Any payout will not affect the funds that may be available to
the Chief of Police for other payouts permitted under the terms of the
collective bargaining agreement.
b. The City agrees to the optional yearly compensatory/holiday payout
increase from 120 to 200, consistent with the current contract language
and subject to available funding.
4. Section 11.2 – City Group Health Insurance Plans
a. Increase schedule to the following. PPO Family rate will become effective
on 12/1/11.
HMO-BA HMO-IL PPO1 PPO2
Employee $88.00 $88.00 $115.50 $88.00
Employee + 1 or 2 child(ren) $126.50 $126.50 $165.00 $132.00
Employee + Spouse/Domestic
Partner
$132.00 $132.00 $176.00 $137.50
Family $143.00 $143.00 $225.50 $159.50
5. Section 12.3 - Term
This Agreement shall be in effect from March 1, 2011 to December 31, 2012, and
year to year thereafter. Not earlier than September 1, 2012 either the City or the
Association may give written notice to the other party by registered or certified
mail of its desire to negotiate modifications to this Agreement, said modifications
to be effective January 1, 2013, unless mutually agreed to otherwise.
107
Page 3 of 5
6. The parties agree to the attached Memorandum of Understanding regarding layoffs.
7. The parties agree to the attached Memorandum of Understanding regarding
representation in the event of an action against an Officer.
8. The City agrees to the changes proposed by the Union – Section 9.8 (b) Sick Leave,
which includes a reference to the ICMA-RC 457 Account:
(b) Whenever an employee with ten (10) years or more of service retires or has his
employment terminated in good standing, the employee shall receive payment of all
sick days accrued in excess of two hundred (200) hours to a maximum of four
hundred forty (440) hours pay. Such payment shall be in the form of cash or directed
to a designed ICMA-RC Account, or any combination thereof.
Recommendation
Staff recommends approval of the successor agreement between the City of Evanston
and the Evanston Police Sergeants Association for the term commencing March 1,
2011 through December 31, 2012.
-------------------------------------------------------------------------------------
Attachments:
Memorandum of Understanding – Reduction in Rand Due to Layoffs
Memorandum of Understanding – Use of Outside Counsel for Bargaining Unit Members
Memorandum of Understanding – Wage Adjustment in Second Year of Contract
108
Page 4 of 5
Memorandum of Understanding
Between the City of Evanston and Illinois Fraternal Order of Police
Reduction in Rank Due to Layoffs
The City agrees that if in the future a layoff of a covered member is implemented, the
reduced Sergeant, who will be the Sergeant with the least amount of service in the rank,
will be placed back in his former position as a Police Officer. The member’s pay and
longevity step shall be based on if the member would have remained as a Police
Officer. If the member’s pay is above the top pay of a Police Officer, then the member
shall be paid at the highest step in the pay range for Police Officer. If the member’s pay
is within the pay range for Police Officer, then the member shall be paid the closest pay
to his current pay, within the range for Police Officer, which does not result in a pay
reduction. Any member returned to a lower rank as a result of a layoff will be first on the
list when the next promotional opportunity occurs. This Memorandum of Understanding
applies to layoffs only.
Use of Outside Counsel for Bargaining Unit Members
A member of the bargaining unit, who is named as a defendant in any matter before a
Federal and/or State Court, may request the use of outside counsel of the member’s
choosing, providing the member was acting in good faith within the scope of his official
duties, which gave rise to the lawsuit. Such a request shall be directed in writing to the
City’s Corporation Counsel, who will have the final say in whether or not outside counsel
is used and if the suggestion made for a particular Attorney by the member is
acceptable. The City’s Corporation Counsel shall agree upon the amount of
compensation that shall be paid to the chosen Attorney and negotiate the terms of the
engagement.
Wage Adjustment in Second Year of Contract
In the event any other represented group with a Collective Bargaining Agreement
affiliated with the City of Evanston receives a cost of living adjustment (COLA) or wage
increase or bonus covering the period 01-01-2012 through 12-31-12, either upon
ratification and approval of the parties of a successor Labor Agreement, or an award
being issued by an administrative proceeding, including arbitration, greater than a zero
percent (0%), the highest percentage achieved by the other represented units will be
applied to base wages to all covered members who held the position of Sergeant for the
period denoted above effective 01-01-12. The parties agree the highest compensation
percentage achieved as denoted above by the other affiliated represented units will be
applied as denoted in this Section. It is further agreed to by the parties, (City of
Evanston and Union), that the Sergeants unit may accept at any time the above
compensation afforded to at least one (1) of the represented units who have reached
and ratified agreement by any means on a successor Labor Agreement prior to the
remaining units reaching a fully executed agreement for a successor Labor Agreement.
109
Page 5 of 5
Retroactivity will be paid, if applicable, for all hours paid, consistent with past practice, to
the affected covered members.
110
For City Council meeting of June 13, 2011 Item A5
Resolution 31-R-11: Identity Protection Policy
For Action
To: Honorable Mayor and Members of the City Council
Administration and Human Services Committee
From: Cheryl Chukwu, Human Resources Division Manager
Subject: Resolution 31-R-11, Adoption of the City of Evanston Identity Protection
Policy
Date: May 27, 2011
Recommended Action:
Staff recommends City Council approval of Resolution 31-R-11.
Funding Source:
N/A
Summary:1
In 2009, the City adopted a Red Flag Policy pursuant to the Fair and Accurate Credit
Transactions Act of 2003, Public Law 108-159. The Red Flag Policy was adopted to
provide identity theft protection and was limited to protection for persons and entities
doing business with the City. The attached Identity Protection Policy was prepared by
staff pursuant to the directive contained within the Illinois Identity Protection Act 5 ILCS
179/1 et seq. (the “Act”), which requires every local and state government agency to
adopt a policy addressing similar but not identical concerns to the Red Flag Policy. The
purpose of the Act is to safeguard social security numbers collected, maintained, and
used by the City of Evanston against any unauthorized access and use.
Legislative History:
N/A
1 UPDATE: Please note that the policy attached to the resolution, which is adopted from the form
provided by the Illinois Attorney General, contains typographical and formatting errors that were identified
by the Health and Human Services Committee at its June 6, 2011 meeting and will be corrected when the
resolution, if adopted, is converted to final form.
Memorandum
111
Page 2 of 2
-------------------------------------------------------------------------------------
Attachments:
Resolution 31-R-11
Exhibit A – Identity Protection Policy
112
5/23/2011
31-R-11
A RESOLUTION
ADOPTING THE CITY OF EVANSTON IDENTITY PROTECTION POLICY
WHEREAS, The Fair and Accurate Credit Transactions Act of 2003,
Public Law 108-159, requires municipalities to promulgate rules regarding identity theft
protection;
WHEREAS, on April 14, 2009, the City complied with the terms of the Act
and adopted a resolution to establish the City’s Identity Theft Prevention Program; and
WHEREAS, the Illinois Identity Protection Act, 5 ILCS 179/1 et seq. (the
“Act”) was enacted by the Illinois General Assembly and requires each local and state
government agency to adopt an Identity Protection Policy; and
WHEREAS, The City of Evanston has determined that the following policy
is in the best interest of the City and its citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City of Evanston Identity Protection Policy, attached as
Exhibit “A”, is hereby adopted and approved.
SECTION 2: That this Resolution 31-R-11 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
113
31-R-11
2
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2011
114
31-R-11
3
EXHIBIT A
CITY OF EVANSTON IDENTITY THEFT POLICY
SECTION 1: BACKGROUND
The risk to the City of Evanston, its employees and customers from data loss and
identity theft is of significant concern to the City and can be reduced only through the
combined efforts of every employee and contractor.
SECTION 2: PURPOSE
The City of Evanston adopts this sensitive information policy to help protect employees,
customers, contractors and the City from damages related to the loss or misuse of
sensitive information.
This policy will:
1. Define sensitive information, with an emphasis on social security numbers;
2. Describe the physical security of data when it is printed on paper;
3. Describe the electronic security of data when stored and distributed; and
4. Place the City in compliance with state and federal law regarding identity theft
protection.
This policy enables the City to protect existing customers, reducing risk from identity
fraud, and minimize potential damage to the City from fraudulent new accounts. The
program will help the City of Evanston:
1. Identify risks that signify potentially fraudulent activity within new or existing
covered accounts;
2. Detect risks when they occur in covered accounts;
3. Respond to risks to determine if fraudulent activity has occurred and act if fraud
has been attempted or committed; and
4. Update the program periodically, including reviewing the accounts that are
covered and the identified risks that are part of the program.
SECTION 3: SCOPE
This policy and protection program applies to employees, contractors, consultants,
temporary workers, and other workers at the City, including all personnel affiliated with
third parties.
SECTION 4: POLICY
4.A: Sensitive Information Policy
City personnel are encouraged to use common sense judgment in securing
confidential information to the proper extent. If an employee is uncertain of the
sensitivity of a particular piece of information, he/she should contact their supervisor.
115
31-R-11
4
Definition of Sensitive Information - Sensitive information includes the following
items whether stored in electronic or printed format:
Credit card information, including any of the following:
• Credit card number (in part or whole)
• Credit card expiration date
• Cardholder name
• Cardholder address
Tax identification numbers, including:
• Social Security number (see 4.B)
• Business identification number
• Employer identification numbers
Payroll information, including, among other information:
• Paychecks
• Pay stubs
Cafeteria plan check requests and associated paperwork
Medical information for any employee or customer, including but not limited to:
• Doctor names and claims
• Insurance claims
• Prescriptions
• Any related personal medical information
Other personal information belonging to any customer, employee or contractor,
examples of which include:
• Date of birth
• Address
• Phone numbers
• Maiden name
• Names
• Customer number
4.B: Social Security Numbers
Social Security numbers are confidential and protected by state and federal law,
including the Privacy Act of 1974 (5 USC §552a) and the Illinois Identity Protection
Act. The Social Security number will be collected by The City of Evanston only
when allowed by law. Except when allowed by law, individuals will not be asked to
provide their social security number, verbally or in writing, at any point of service.
However, individuals may volunteer their social security number if they wish as an
alternate means of locating a record. The social security number will not be
disclosed to individuals or agencies outside the City except as allowed or required
by state or federal law, rules or regulations, or with permission from the individual.
Social security numbers requested from an individual should be provided in a
manner that makes the number easily redacted if required to be released as part of
a public record request.
116
31-R-11
5
The Social Security number will be requested from all employees, in order to comply
with the requirement of the Internal Revenue Service to supply them with the name,
address, and social security number of every employee. The City is required to
report income along with social security numbers for all employees to whom
compensation is paid. Therefore, each employee, with specific exceptions as
required by law, will be required to supply the City with a social security number for
payroll, reporting and benefits purposes. Individuals who are affiliates or vendors
will be required to provide a Social Security number or Tax Identification Number for
mandated tax reporting purposes. Social security numbers will be requested from
utility customers of the City in order to assist in the collection of delinquent debts.
The utility customer may decline to provide the social security number. Utility
customers of the City shall not be required to provide social security numbers to
receive utility service.
If the collection of Social Security Numbers is required, a statement must first be
provided to the individual explaining the purpose or purposes for which the City is
collecting and using the social security number.
All records containing Social Security numbers, whether on- or off-line, in electronic
or physical format, are considered confidential information and will be maintained
appropriately. Any documents containing social security numbers must be redacted
if required to be released as part of a public records request. Therefore, any social
security numbers requested from an individual should be placed on the document in
a manner that makes it easily redacted. If and when these records are no longer
needed, disposal of the records must be handled in a secure fashion and follow the
City’s Record Retention Policy.
Only City employees required to use or handle information or documents containing
social security numbers will have access to such information or documents. Those
employees will be trained on the proper procedures for handling information
containing social security numbers from the time of collection through the destruction
of the information, in order to protect the confidentiality of social security numbers.
Pursuant to state law, social security numbers MAY NOT:
Be publicly posted or displayed in any manner
Be used as the employee ID or process or record key in any City systems.
Be printed on any card required for the individual to access products or services
provided by the City
Be required to be transmitted over the Internet, unless the connection is secure
or the social security number is encrypted
Be printed on any materials that are mailed, e-mailed or otherwise delivered to
the individual, unless State or federal law requires the social security number
117
31-R-11
6
to be on the document. EXCEPTION: Social security numbers may be included in
applications and forms sent by mail, including, but not limited to, any material mailed
in connection with documents sent as part of an application or enrollment process or
to establish, amend, or terminate an account, contract, or policy or to confirm the
accuracy of the social security number. However, no social security number may be
printed on a postcard or other mailer that does not require an envelope or is visible
on an envelope without the envelope having been opened.
Be used for any purpose other than the purpose for which it was collected
Be required for an individual to access any City Internet or Intranet website
This policy does not preclude City employees from using a social security number as
needed to perform their duties and responsibilities or for internal verification or
administrative purposes.
An employee who has substantially breached the confidentiality of social security
numbers may be subject to disciplinary action up to and including discharge or
dismissal in accordance with City policies and procedures.
4.C: Hard Copy Distribution
Each employee and contractor performing work for the City will comply with the
following policies:
1. File cabinets, desk drawers, overhead cabinets, and any other storage space
containing documents with sensitive information will be locked when not in
use.
2. Storage rooms containing documents with sensitive information and record
retention areas will be locked at the end of each workday or when
unsupervised.
3. Desks, workstations, work areas, printers and fax machines, and common
shared work areas will be cleared of all documents containing sensitive
information when not in use.
4. Whiteboards, dry-erase boards, writing tablets, etc. in common shared work
areas will be erased, removed, or shredded when not in use.
5. When documents containing sensitive information are discarded they will be
placed inside a locked shred bin or immediately shredded using a mechanical
cross cut or Department of Defense (DOD)-approved shredding device.
Locked shred bins are labeled “Confidential paper shredding and recycling.”
Municipal records, however, may only be destroyed in accordance with the
city’s records retention policy.
4.D: Electronic Distribution
Each employee and contractor performing work for the City will comply with the
following policies:
118
31-R-11
7
1. Internally, sensitive information may be transmitted using approved municipal
e-mail. All sensitive information must be encrypted when stored in an
electronic format.
2. Any sensitive information sent externally must be encrypted and password
protected and only to approved recipients. Additionally, a statement such as
this should be included in the e-mail:
“This message may contain confidential and/or proprietary information and is
intended for the person/entity to whom it was originally addressed. Any use
by others is strictly prohibited.”
SECTION 5: ADDITIONAL IDENTITY THEFT PREVENTION PROGRAM
5.A: Covered accounts
A covered account includes any account that involves or is designed to permit
multiple payments or transactions. Every new and existing customer account that
meets the following criteria is covered by this program:
1. Business, personal and household accounts for which there is a reasonably
foreseeable risk of identity theft; or
2. Business, personal and household accounts for which there is a reasonably
foreseeable risk to the safety or soundness of the City from identity theft,
including financial, operational, compliance, reputation, or litigation risks.
5.B: Red flags
The following red flags are potential indicators of fraud. Any time a red flag, or a
situation closely resembling a red flag, is apparent, it should be investigated for
verification.
• Alerts, notifications or warnings from a consumer reporting agency;
• A fraud or active duty alert included with a consumer report;
• A notice of credit freeze from a consumer reporting agency in response to a
request for a consumer report; or
• A notice of address discrepancy from a consumer reporting agency as
defined in § 334.82(b) of the Fairness and Accuracy in Credit Transactions
Act.
Red flags also include consumer reports that indicate a pattern of activity
inconsistent with the history and usual pattern of activity of an applicant or customer,
such as:
• A recent and significant increase in the volume of inquiries;
• An unusual number of recently established credit relationships;
• A material change in the use of credit, especially with respect to recently
established credit relationships; or
• An account that was closed for cause or identified for abuse of account
privileges by a financial institution or creditor.
119
31-R-11
8
5.C: Suspicious documents
• Documents provided for identification that appear to have been altered or
forged.
• The photograph or physical description on the identification is not consistent
with the appearance of the applicant or customer presenting the identification.
• Other information on the identification is not consistent with information
provided by the person opening a new covered account or customer
presenting the identification.
• Other information on the identification is not consistent with readily accessible
information that is on file with the City, such as a signature card or a recent
check.
• An application appears to have been altered or forged, or gives the
appearance of having been destroyed and reassembled.
5.D: Suspicious personal identifying information
Personal identifying information provided is inconsistent when compared against
external information sources used by the City. For example:
• The address does not match any address in the consumer report;
• The Social Security number (SSN) has not been issued or is listed on the
Social Security Administration’s Death Master File; or
• Personal identifying information provided by the customer is not consistent
with other personal identifying information provided by the customer. For
example, there is a lack of correlation between the SSN range and date of
birth.
Personal identifying information provided is associated with known fraudulent activity
as indicated by internal or third-party sources used by the City. For example, the
address on an application is the same as the address provided on a fraudulent
application
Personal identifying information provided is of a type commonly associated with
fraudulent activity as indicated by internal or third-party sources used by the City.
For example:
• The address on an application is fictitious, a mail drop, or a prison; or
• The phone number is invalid or is associated with a pager or answering
service.
The SSN provided is the same as that submitted by other persons opening an
account or other customers.
The address or telephone number provided is the same as or similar to the address
or telephone number submitted by an unusually large number of other customers or
other persons opening accounts.
120
31-R-11
9
The customer or the person opening the covered account fails to provide all required
personal identifying information on an application or in response to notification that
the application is incomplete.
Personal identifying information provided is not consistent with personal identifying
information that is on file with the City.
When using security questions (mother’s maiden name, pet’s name, etc.), the
person opening the covered account or the customer cannot provide authenticating
information beyond that which generally would be available from a wallet or
consumer report.
5.E: Unusual use of, or suspicious activity related to, the covered account
• Shortly following the notice of a change of address for a covered account, the
City receives a request for new, additional, or replacement goods or services, or
for the addition of authorized users on the account.
• A new revolving credit account is used in a manner commonly associated with
known patterns of fraud patterns. For example, the customer fails to make the
first payment or makes an initial payment but no subsequent payments
• A covered account is used in a manner that is not consistent with established
patterns of activity on the account. There is, for example:
o Nonpayment when there is no history of late or missed payments;
o A material change in purchasing or usage patterns
• A covered account that has been inactive for a reasonably lengthy period of time
is used (taking into consideration the type of account, the expected pattern of
usage and other relevant factors).
• Mail sent to the customer is returned repeatedly as undeliverable although
transactions continue to be conducted in connection with the customer’s covered
account.
• The City is notified that the customer is not receiving paper account statements.
• The City is notified of unauthorized charges or transactions in connection with a
customer’s covered account.
• The City receives notice from customers, victims of identity theft, law
enforcement authorities, or other persons regarding possible identity theft in
connection with covered accounts held by the City.
121
31-R-11
10
• The City is notified by a customer, a victim of identity theft, a law enforcement
authority, or any other person that it has opened a fraudulent account for a
person engaged in identity theft.
SECTION 6: RESPONDING TO RED FLAGS
6.A: Once potentially fraudulent activity is detected, an employee must act
quickly as a rapid appropriate response can protect customers and the City from
damages and loss.
• Once potentially fraudulent activity is detected, gather all related documentation
and write a description of the situation. Present this information to the designated
authority for determination.
• The designated authority will complete additional authentication to determine
whether the attempted transaction was fraudulent or authentic.
6.B: If a transaction is determined to be fraudulent, appropriate actions must be
taken immediately. Actions may include:
• Canceling the transaction;
• Notifying and cooperating with appropriate law enforcement;
• Determining the extent of liability of the City; and
• Notifying the actual customer that fraud has been attempted.
SECTION 7: PERIODIC UPDATES TO PLAN
At periodic intervals established in the program, or as required, the program will be re-
evaluated to determine whether all aspects of the program are up to date and applicable
in the current business environment. Periodic reviews will include an assessment of
which accounts are covered by the program. As part of the review, red flags may be
revised, replaced or eliminated. Defining new red flags may also be appropriate.
Actions to take in the event that fraudulent activity is discovered may also require
revision to reduce damage to the City and its customers.
SECTION 8: PROGRAM ADMINISTRATION
8.A: Involvement of management
1. The Identity Theft Prevention Program shall not be operated as an extension to
existing fraud prevention programs, and its importance warrants the highest level
of attention.
2. The Identity Theft Prevention Program is the responsibility of the governing body.
Approval of the initial plan must be appropriately documented and maintained.
122
31-R-11
11
3. Operational responsibility of the program is delegated to the Department of
Administrative Services.
8.B: Staff training
1. Staff training shall be conducted for all employees, officials and contractors for
whom it is reasonably foreseeable that they may come into contact with accounts
or personally identifiable information that may constitute a risk to the City or its
customers.
2. The Department of Administrative Services is responsible for ensuring identity
theft training for all requisite employees and contractors.
3. Applicable City employees should receive an initial training in all elements of this
policy and additional training as changes to the program are implemented by the
Corporate Authorities.
8.C: Oversight of service provider arrangements
1. It is the responsibility of the City to ensure that the activities of all service
providers are conducted in accordance with reasonable policies and procedures
designed to detect, prevent, and mitigate the risk of identity theft.
2. A service provider that maintains its own identity theft prevention program,
consistent with the guidance of the red flag rules and validated by appropriate
due diligence, may be considered to be meeting these requirements.
3. Any specific requirements should be specifically addressed in the appropriate
contract arrangements.
123
For City Council meeting of June 13, 2011 Item A6
Resolution 35-R-11: Illinois Municipal Retirement Fund (IMRF) Authorized Agent
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Joellen C. Earl, Director of Administrative Services
Subject: Resolution 35-R-11 - Designation of Illinois Municipal Retirement Fund
(IMRF) Authorized Agent
Date: June 3, 2011
Recommended Action:
Staff recommends approval of Resolution 35-R-11, which changes the IMRF Authorized
Agent from Joellen C. Earl, Director of Administrative Services to Cheryl Chukwu,
Human Resources Manager.
Funding Source:
Not applicable.
Summary:
The City Council of the City of Evanston has the authority to designate an authorized
agent as the City’s official representative for the purposes of conducting business with
IMRF. The City’s Human Resources Director has traditionally been designated as the
Authorized Agent. With the creation of the Department of Administrative Services, the
Director retained the designation. From a practical standpoint, it is more efficient and
appropriate that the designation remain within the Human Resources Division. The
appropriate position would be the Human Resources Manager. The position is
presently occupied by Ms, Cheryl Chukwu.
Legislative History:
Ms. Earl was designated at the IMRF Authorized Agent by the City Council at its regular
meeting on September 24, 2007
-------------------------------------------------------------------------------------
Attachments:
Resolution 35-R-11
Memorandum
124
05/3/2011
35-R-11
A RESOLUTION
Appointing Cheryl Chukwu as the
City of Evanston’s Authorized Agent for the
Illinois Municipal Retirement Fund
WHEREAS, the City Council of the City of Evanston has the authority to
designate an authorized agent as the City’s official representative for the purposes of
conducting business with the Illinois Municipal Retirement Fund (IMRF); and
WHEREAS, the City Manager recommends that the City Council designate
Ms. Cheryl Chukwu, Human Resources Division Manager, as the authorized agent,
replacing the previously designated authorized agent;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Ms. Cheryl Chukwu is hereby designated to act as the
authorized agent on behalf of the City of Evanston in all matters affecting the
administration of the IMRF.
SECTION 2: That any and all previous designations are hereby revoked.
SECTION 3: That the powers and duties of the authorized agent shall
include, but shall not be limited to: a) the filing of petitions for nominations of an
Executive Trustee of IMRF; and b) the authority to cast a ballot for the election of an
Elective Trustee of IMRF.
SECTION 4: This Resolution shall be in full force and effect from and after
its passage and approval, in the manner provided by law.
125
35-R-11
~2~
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
126
For City Council meeting of June 13, 2011 Item A7
Ordinance 35-O-11: Amending Noise Restrictions for Construction and Leaf
Blowers on Holidays
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
W. Grant Farrar, Corporation Counsel
Subject: Ordinance 35-O-11, Amending provisions on noise restrictions related to
construction and commercial leaf blowers on holidays
Date: June 8, 2011
Recommended Action:
Staff recommends consideration of Ordinance 35-O-11, which clarifies the existing
subsections on noise prohibitions for construction activities and commercial operators of
leaf blowers to extend the prohibitions specified to all day on Sundays and all City, State
of Illinois and federal holidays. This ordinance is presented at the request of a resident.
Funding Source:
N/A
Summary:
The ordinance amends Subsection 9-5-23(C), to provide that the noise prohibition
detailed in the section be extended to all day on Sundays and all City, State of Illinois
and federal holidays. Furthermore, the ordinance amends Subsection 9-5-23(D)-4 to
prohibit commercial operators of leaf blowers from using said leaf blowers on Sundays
and all City, State of Illinois, and federal holidays. Currently, the City Code requires a
permit for the use of commercial leaf blowers on Sundays, and passage of this
ordinance will prohibit the use of commercial leaf blowers on Sundays and City, State of
Illinois, and federal holidays. Punctuation and the words “each” and “each year” have
been added to the first sentence of Subsection 9-5-23(D)4 to clarify during what months
of the year and at what times of day the operation of leaf blowers is prohibited, and to
create uniformity within the sentence. The City Manager’s Office, his/her designee, or
the Director of Community and Economic Development will issue the permits described.
The City Manager or his/her designee language is currently being inserted in City Code
revisions in order to avoid needless revisions in the coming years with organizational
changes.
Memorandum
127
Page 2 of 2
Legislative History:
N/A
Attachments:
Ordinance 35-O-11
128
6/8/2011
35-O-11
AN ORDINANCE
Amending Subsections 9-5-23 (C) and 9-5-23 (D)4 of the City Code
to Restrict Noise from Construction Activities and Commercial Leaf
Blowers on Sundays and on City, State and Federal Holidays
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Subsection 9-5-23(C) of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
Construction, Repair of Buildings: The creation (including excavating),
demolition, alteration or repair of any building within the city, other than between
the hours of seven o’clock (7:00) A.M. and nine o’clock (9:00) P.M. on weekdays,
and eight o’clock (8:00) A.M. and five o’clock (5:00) P.M. on Saturdays, all day
on Sundays, and on all City, State of Illinois and federal holidays, except in cases
of urgent necessity in the interest of public health and safety, and then only with
a permit from the cCity mManager, his/her designee, or the dDirector of
cCommunity and eEconomic dDevelopment building and zoning, and which
permit may be granted while the emergency continues. If the cCity mManager,
his/her designee, or the dDirector of Community and Economic Development
building and zoning should determine that the public health and safety will not be
impaired by the erection, demolition, alteration or repair of any building, or the
excavation of streets and highways between the hours of nine o’clock (9:00) P.M.
and seven o’clock (7:00) A.M. on weekdays and before eight o’clock (8:00) A.M.
and after five o’clock (5:00) P.M. on Saturdays, all day on Sundays, and on all
City, State of Illinois and federal holidays, and if it shall further be determined that
loss or inconvenience would result to any party in interest, said official may grant
permission for such work to be done between the hours of nine o’clock (9:00)
P.M. and seven o’clock (7:00) A.M. on weekdays, and before eight o’clock (8:00)
A.M. and after five o’clock (5:00) P.M. on Saturdays upon request, including on
all City, State of Illinois and federal holidays. Sandblasting, jackhammering, or
similar noise producing activities are prohibited between six o’clock (6:00) P.M.
and seven o’clock (7:00) A.M. weekdays, between six o’clock (6:00) P.M. Friday
and eight o’clock (8:00) A.M. Saturday, and between five o’clock (5:00) P.M.
Saturday and seven o’clock (7:00) A.M. Monday, all day on Sunday, and on all
City, State of Illinois and federal holidays, unless special permission is granted by
the cCity mManager or his/her designee. In addition, any other construction
noise which exceeds a decibel level of eighty (80) (measured from the property
129
35-O-11
~2~
line from which the noise is emanating) is prohibited between six o’clock (6:00)
P.M. and seven o’clock (7:00) A.M. weekdays, between six o’clock (6:00) P.M.
Friday and eight o’clock (8:00) A.M. Saturday, and between five o’clock (5:00)
P.M. Saturday and seven o’clock (7:00) A.M. Monday, all day on Sundays, and
on all City, State of Illinois, and federal holidays, unless special permission is
granted by the cCity mManager or his/her designee.
SECTION 2: That Subsection 9-5-23 (D)-4 of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
Leaf Blowers: The use of any backpack mounted or handheld gasoline powered
leaf blower type of machine at any time: between May 15 and September 30 of
each year; and between December 15 and March 30 of each year; and, at other
times of the each year, between nine o'clock (9:00) P.M. and seven o'clock (7:00)
A.M. on weekdays, five o'clock (5:00) P.M. and nine o'clock (9:00) A.M. on
Saturdays, all day on Sundays, On Sundays and on all City, State of Illinois and
federal holidays. a permit from the City Manager or his/her designee is required
for commercial use only. Any person who violates this Subsection (D)-4 shall be
fined not less than seventy five dollars ($75.00).
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: That if any provision of this ordinance or application thereof
to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this ordinance is severable.
SECTION 5: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
130
35-O-11
~3~
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
131
For City Council meeting of June 13, 2011 Item A8
Ordinance 40-O-11: Enacting a New “Class AA” Liquor License
For Introduction and Action
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, City Attorney
Wendy McCambridge, Administrative Adjudication Manager
Subject: Approval of Ordinance 40-O-11, Enacting a New Subsection 3-5-6-(AA)
of the City Code, “Class AA” Liquor Licenses
Date: May 12, 2010
Recommended Action:
Local Liquor Commissioner recommends that the City Council suspend its rules and
introduce and adopt Ordinance 40-O-11.
Funding Source:
n/a
Summary:
On May 11, 2011, the Liquor Control Review Board convened a hearing to consider
creation of a new class of liquor license, permitting licensees to operate café-bar-
delicatessen-wine shop hybrids. Licensees would be permitted to sell wine and beer.
The cafés may not operate as Type 2 Restaurants. Tobacco sales are prohibited in
licensed premises. Consideration arose from a request by Mitchell Dulin, who attended
the hearing and presented testimony and facts that supported creation of the new class
of liquor license.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachment:
Ordinance 40-O-11
Minutes of the May 11, 2011 meeting of the Liquor Control Review Board
Memorandum
132
5/12/2011
40-O-11
AN ORDINANCE
Amending City Code Section 3-5-6
By Creating the New Class AA Liquor License
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Subsection 3-5-6 of the Evanston City Code of 1979,
as amended, is hereby further amended by the enactment of a new Subsection (AA)
thereof, “Class AA Liquor License”, to read as follows:
(AA) CLASS AA licenses, which shall authorize: (i) the serving of beer and/or wine
that is incidental and complementary to meal service and the retail sale of fine
cheeses, deli and gourmet food products, and related accessories; (ii) the retail
sale of wine, refrigerated beer, and/or unrefrigerated beer, in original packages,
for consumption off the premises; (iii) the tasting of wine and/or beer not
exceeding the limits set forth herein.
Each Class AA license shall be issued subject to the following conditions:
1. Class AA licenses shall authorize the sale only of wine, imported beer,
and American craft beer, and of no other alcoholic liquors.
2. Class AA licenses may be issued only to or retained by establishments in
which the facilities for food preparation and service are those of a
"restaurant, type 1", as defined in Section 6-18-3 of this Code.
3. Class AA licenses may be issued only to those businesses for which the
principal merchandise offered for retail sale is wine, imported beer, and
American craft beer, in original packages, for consumption off the
premises. Licensees may also sell wine- and beer-related accessories,
small gourmet food products, and specialty gift products such as fine food
accessories. Not more than twenty percent (20%) of total gross square
foot area of the licensed premises may be designated for the sale of wine,
refrigerated beer, and/or unrefrigerated beer. No tobacco product of any
kind shall be sold or offered for sale on the licensed premises.
4. Class AA licenses shall permit the sale of wine and/or beer to patrons for
immediate consumption on the licensed premises, when such sale is
133
40-O-11
~2~
incidental and complementary to the purchase and consumption of meals.
The indoor seating area where wine and/or beer is served for such
consumption shall be identified on a scale drawing of the licensed
premises submitted with the application for the Class AA license, and is
subject to the review and approval of the Local Liquor Control
Commissioner. The retail sale of bottles of wine to patrons on the
premises is permitted provided that the licensee charges a minimal
corkage fee to such patrons.
5. It shall be unlawful for any holder of a Class AA License that provides
outdoor restaurant seating in the public right-of-way as a permitted
sidewalk café pursuant to Section 7-2-6-(D) this Code, as amended, to
serve wine and/or beer to any patron seated in the public right-of-way
without concurrently serving a meal to said patron.
6. Class AA licenses shall permit the sale of wine and/or beer in a
designated bar area. Any such designated bar area shall be subject to the
following limitations and requirements:
a. The bar area shall include a bar and/or seating area.
b. The bar area of the restaurant open to patrons either seated or
standing shall not exceed fifteen percent (15%) of the total interior
area of restaurant open to patrons, not including restrooms.
c. The bar area must be identified on a scale drawing of the licensed
premises submitted with the application for the Class AA license,
and is subject to the review and approval of the Local Liquor
Control Commissioner.
d. No wine or beer may be offered for sale or served in the bar area
unless the licensee is concurrently offering for sale or serving
meals to patrons dining outside of the bar area.
e. The bar area shall not be located in the public right-of-way, in whole
or in part, regardless of whether the licensee has a sidewalk café
permit.
7. Class AA licenses shall permit the tasting of samples of those wines
and/or beers permitted to be sold under this classification, on the licensed
premises during authorized hours of business. No charge, cost, fee, or
other consideration of any kind shall be levied for any such tasting.
Licensees shall not provide more than three (3) free samples, each of
which shall not exceed one fluid ounce (1 fl.oz.), to any person in a day.
Licensees must have at least one (1) BASSET-certified site manager on
premises whenever offering wine and beer for tasting. Licensees must
provide food service when offering wine and/or beer for tasting.
134
40-O-11
~3~
8. The sale of wine and/or beer shall be limited to the hours of 10:00 a.m.
until 9:00 p.m. Monday through Thursday; 10:00 a.m. until 10:00 p.m.
Friday through Saturday; 12:00 noon until 9:00 p.m. on Sunday.
The applicant for the renewal only of such licenses may elect to pay the amount
herein semiannually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license
shall be five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable according to the provisions of Section 3-5-7 of
this Chapter, shall be five thousand, one hundred sixty dollars ($5,160.00).
No more than zero (0) such licenses shall be in force at any one time.
SECTION 2: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 3: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
135
136
137
For City Council meeting of June 13, 2011 Item A9
Ordinance 41-O-11: Class AA Liquor License for Central Street Café
For Introduction and Action
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, City Attorney
Wendy McCambridge, Administrative Adjudication Manager
Subject: Approval of Ordinance 41-O-11, Increasing the Number of Class AA
Liquor Licenses to permit issuance to Central Street Café
Date: May 12, 2010
Recommended Action:
Local Liquor Commissioner recommends that the City Council suspend its rules and
introduce and adopt Ordinance 41-O-11.
Funding Source:
n/a
Summary:
Amends Section 3-5-6-(AA) of the City Code to increase the number of Class AA liquor
licenses from 0 to 1 to permit issuance to Chardonnay Wine Bar Corp., d/b/a “Central
Street Café,” located at 2800 Central Street.
Chardonnay Wine Bar Corp.is in “Good Standing” with the Illinois Secretary of State
and has paid the annual Class AA liquor license application fee. The Applicant has
provided proof of application for Surety Bond and Liquor Liability Insurance, which are
pending as of the date of this memorandum. Site manager Mitchell Dulin successfully
completed BASSET Training, and fingerprint checks are pending for Mr. Dulin. If the
fingerprint results are not returned prior to the City Council meeting, the Council may
issue a conditional license pursuant to City Code 3-5-3-(B)-1.
Alternatives:
n/a
Attachment:
Ordinance 41-O-11
See Agenda Item A8 for Minutes of the May 11, 2011 meeting of the Liquor Control
Review Board
Memorandum
138
4/15/2011
41-O-11
AN ORDINANCE
Amending City Code Subsection 3-5-6-(AA) to Increase the Number
of Class AA Liquor Licenses from Zero to One
(Chardonnay Wine Bar Corp., d/b/a “Central Street Cafe”,
2800 Central Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Subsection 3-5-6-(AA) of the Evanston City Code of
1979, as amended, is hereby further amended by increasing the number of Class AA
liquor licenses from zero (0) to one (1), to read as follows:
(AA) CLASS AA licenses, which shall authorize: (i) the serving of beer and/or wine
that is incidental and complementary to meal service and the retail sale of fine
cheeses, deli and gourmet food products, and related accessories; (ii) the retail
sale of wine, refrigerated beer, and/or unrefrigerated beer, in original packages,
for consumption off the premises; (iii) the tasting of wine and/or beer not
exceeding the limits set forth herein.
Each Class AA license shall be issued subject to the following conditions:
1. Class AA licenses shall authorize the sale only of wine, imported beer,
and American craft beer, and of no other alcoholic liquors.
2. Class AA licenses may be issued only to or retained by establishments in
which the facilities for food preparation and service are those of a
"restaurant, type 1", as defined in Section 6-18-3 of this Code.
3. Class AA licenses may be issued only to those businesses for which the
principal merchandise offered for retail sale is wine, imported beer, and
American craft beer, in original packages, for consumption off the
premises. Licensees may also sell wine- and beer-related accessories,
small gourmet food products, and specialty gift products such as fine food
accessories. Not more than twenty percent (20%) of total gross square
foot area of the licensed premises may be designated for the sale of wine,
refrigerated beer, and/or unrefrigerated beer. No tobacco product of any
kind shall be sold or offered for sale on the licensed premises.
139
41-O-11
~2~
4. Class AA licenses shall permit the sale of wine and/or beer to patrons for
immediate consumption on the licensed premises, when such sale is
incidental and complementary to the purchase and consumption of meals.
The indoor seating area where wine and/or beer is served for such
consumption shall be identified on a scale drawing of the licensed
premises submitted with the application for the Class AA license, and is
subject to the review and approval of the Local Liquor Control
Commissioner. The retail sale of bottles of wine to patrons on the
premises is permitted provided that the licensee charges a minimal
corkage fee to such patrons.
5. It shall be unlawful for any holder of a Class AA License that provides
outdoor restaurant seating in the public right-of-way as a permitted
sidewalk café pursuant to Section 7-2-6-(D) this Code, as amended, to
serve wine and/or beer to any patron seated in the public right-of-way
without concurrently serving a meal to said patron.
6. Class AA licenses shall permit the sale of wine and/or beer in a
designated bar area. Any such designated bar area shall be subject to the
following limitations and requirements:
a. The bar area shall include a bar and/or seating area.
b. The bar area of the restaurant open to patrons either seated or
standing shall not exceed fifteen percent (15%) of the total interior
area of restaurant open to patrons, not including restrooms.
c. The bar area must be identified on a scale drawing of the licensed
premises submitted with the application for the Class AA license,
and is subject to the review and approval of the Local Liquor
Control Commissioner.
d. No wine or beer may be offered for sale or served in the bar area
unless the licensee is concurrently offering for sale or serving
meals to patrons dining outside of the bar area.
e. The bar area shall not be located in the public right-of-way, in whole
or in part, regardless of whether the licensee has a sidewalk café
permit.
7. Class AA licenses shall permit the tasting of samples of those wines
and/or beers permitted to be sold under this classification, on the licensed
premises during authorized hours of business. No charge, cost, fee, or
other consideration of any kind shall be levied for any such tasting.
Licensees shall not provide more than three (3) free samples, each of
which shall not exceed one fluid ounce (1 fl.oz.), to any person in a day.
Licensees must have at least one (1) BASSET-certified site manager on
140
41-O-11
~3~
premises whenever offering wine and beer for tasting. Licensees must
provide food service when offering wine and/or beer for tasting.
8. The sale of wine and/or beer shall be limited to the hours of 10:00 a.m.
until 9:00 p.m. Monday through Thursday; 10:00 a.m. until 10:00 p.m.
Friday through Saturday; 12:00 noon until 9:00 p.m. on Sunday.
The applicant for the renewal only of such licenses may elect to pay the amount
herein semiannually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license
shall be five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable according to the provisions of Section 3-5-7 of
this Chapter, shall be five thousand, one hundred sixty dollars ($5,160.00).
No more than zero (0) one (1) such licenses shall be in force at any one time.
SECTION 2: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 3: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
For City Council meeting of June 13, 2011 Item A10
Ordinance 44-O-11: Decreasing Class D Liquor Licenses for Royin Sushi Bar
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, City Attorney
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 44-O-11, Decreasing the Number of Class D Liquor Licenses
due to a change in ownership of Royin Sushi Bar
Date: May 12, 2011
Recommended Action:
The Local Liquor Commissioner recommends adoption of Ordinance 44-O-11.
Funding Source:
N/A
Summary:
Amends Section 3-5-6-(D) of the City Code to decrease the number of Class D liquor
licenses from 24 to 23 due to a change in ownership of Royin Sushi Bar, 1930 Central
Street.
Legislative History:
On May 11, 2011, the Liquor Control Review Board met and voted to recommend a
decrease in the number of Class D liquor licenses.
Attachments:
Ordinance 44-O-11
See Agenda Item A8 for Minutes of the May 11, 2011 meeting of the Liquor Control
Review Board
Memorandum
160
5/12/2011
44-O-11
AN ORDINANCE
Amending City Code Section 3-5-6-(D) to Decrease the Number of
Class D Liquor Licenses from Twenty-Four to Twenty-Three
Due to a Change in Ownership of Royin Sushi Bar, 1930 Central Street
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 3-5-6-(D) of the Evanston City Code of 1979,
as amended, is hereby further amended by decreasing the number of Class D liquor
licenses from twenty-four (24) to twenty-three (23), to read as follows:
(D) CLASS D licenses, which shall duplicate class C licenses in all regards except
that beer and/or wine only shall be served. It shall be unlawful for any person
licensed hereunder to sell “alcoholic liquor” at a “bar,” as defined in Section 3-5-1
of this Chapter, except to persons attending a reception or party not open to the
public. The applicants for the renewal only of such licenses may elect to pay the
amount required herein semiannually or annually. Such election shall be made at
the time of application.
The annual single payment fee for initial issuance or renewal of such license
shall be $1,800.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be $1,890.00.
No more than twenty-four (24) twenty-three (23) such licenses shall be in force at
any one time.
SECTION 2: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 3: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
161
44-O-11
~2~
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, City Attorney
162
For City Council meeting of June 13, 2011 Item A11
Ordinance 45-O-11: Increasing Class D Liquor Licenses for Royin Sushi Bar
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, City Attorney
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 45-O-11, Increasing the Number of Class D Liquor Licenses to
permit issuance to Royin Sushi Bar
Date: June 3, 2011
Recommended Action:
The Local Liquor Commissioner recommends adoption of Ordinance 45-O-11.
Funding Source:
N/A
Summary:
Amends Section 3-5-6-(D) of the City Code to increase the number of Class D liquor
licenses from 23 to 24 to permit issuance to Red Maki, Inc., new owner of Royin Sushi
Bar, 1930 Central Street.
Red Maki, Inc.has paid the annual Class D liquor license application fee and provided
proof of Surety Bond and Liquor Liability Insurance. Fingerprint results for owner
Punpid Khomhomrune and site manager Sirirachada Rogalski revealed no criminal
records. Site manager Rogalski also successfully completed BASSET Training.
Legislative History:
On May 11, 2011, the Liquor Control Review Board met and voted to recommend an
increase in the number of Class D liquor licenses.
Attachments:
Ordinance 45-O-11
See Agenda Item A8 for Minutes of the May 11, 2011 meeting of the Liquor Control
Review Board
Memorandum
163
5/12/2011
45-O-11
AN ORDINANCE
Amending City Code Section 3-5-6-(D) to Increase the Number of
Class D Liquor Licenses from Twenty-Three to Twenty-Four
(Red Maki, Inc., d/b/a “Royin Sushi Bar”, 1930 Central Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 3-5-6-(D) of the Evanston City Code of 1979,
as amended, is hereby further amended by increasing the number of Class D liquor
licenses from twenty-three (23) to twenty-four (24), to read as follows:
(D) CLASS D licenses, which shall duplicate class C licenses in all regards except
that beer and/or wine only shall be served. It shall be unlawful for any person
licensed hereunder to sell “alcoholic liquor” at a “bar,” as defined in Section 3-5-1
of this Chapter, except to persons attending a reception or party not open to the
public. The applicants for the renewal only of such licenses may elect to pay the
amount required herein semiannually or annually. Such election shall be made at
the time of application.
The annual single payment fee for initial issuance or renewal of such license
shall be $1,800.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be $1,890.00.
No more than twenty-three (23) twenty-four (24) such licenses shall be in force at
any one time.
SECTION 2: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 3: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
164
45-O-11
~2~
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, City Attorney
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
For City Council meeting of June 13, 2011 Item A12
Ordinance 28-O-11: Authorizing the City to Borrow from the IEPA Loan Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Manager – Construction & Field Services
Subject: Ordinance 28-O-11 Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Water Pollution Control Loan Program
Date: June 7, 2011
Recommended Action:
Staff recommends approval of Ordinance 28-O-11 authorizing the City to borrow funds
from the Illinois Environmental Protection Agency Water Pollution Control Loan
Program. Loan funds will be used for the construction of the Large Diameter Sewer
Rehabilitation Phase I project. This ordinance was introduced at the May 23, 2011 City
Council meeting.
Funding Source:
This ordinance authorizes the City to borrow up to $4,000,000. The debt service will be
paid from the Sewer Fund. Staff has attached a revised long-term funding analysis that
includes this loan and the debt service for repayment.
Background:
In 2009, the City of Evanston completed the 15-year Long Range Sewer Program. This
program was to install a relief overflow combined sewer system that would mitigate
issues with stormwater management and flooding. It has been very successful – in
recent years, there has been relatively little flood damage during significant rain events.
However, while this program addressed the flooding problem, it did not address the
condition of the existing combined sewer system. The City has 7.2 miles of 36-inch
diameter and larger sewers that are constructed of brick or clay tile and are greater than
100 years old. The estimated cost to rehabilitate these sewers using a cured-in-place
pipe (CIPP) lining process is $14.4 million.
In 2009, the City applied to the Illinois Environmental Protection Agency (IEPA) Water
Pollution Control Loan Program for funding for the Large Diameter CIPP Sewer
Memorandum
195
Rehabilitation Phase I project. This project will address 1.4 miles of the 7.2 miles of
large diameter sewer in need of rehabilitation at various locations around the City. A
map of these locations is attached. This project is being designed by in-house staff. It
is scheduled to begin construction after the notice of receipt of the loan. Construction is
estimated to continue for eighteen months from the start date.
The estimated cost for this project $3,756,755, based on preliminary budget estimates
for construction and contingencies. Please reference the attached letter from the IEPA
dated January 14, 2011 regarding the Project Summary and Notice of Categorical
Exclusion from Detailed Environmental Review. The actual loan amount is subject to
vary based on actual construction costs determined by bid prices. The interest rate for
the loan is 1.25%, and the loan would be repaid over 20 years.
The IEPA requires that an ordinance be adopted to indicate the City’s willingness to
accept a loan from the State’s Water Pollution Control Loan Program. The City has
previously received 26 loans through this revolving loan fund program, all for the Long
Range Sewer Program. We also received one loan from a similar revolving loan fund
program for drinking water, which was used for the design and construction of the 2009
Water Main, Sewer and Street Improvements and the Heated Intake Installation.
Legislative History:
This ordinance was introduced at the May 23, 2011 City Council meeting.
Attachments:
Proposed Ordinance 28-O-11
IEPA letter dated January 14, 2011, Project Summary and Notice of Categorical
Exclusion from Detailed Environmental Review
Sewer Fund Projection
196
197
198
199
200
201
202
203
204
205
206
207
1 2 345678910(estimated) (projected)(projected) (projected) (projected) (projected) (projected) (projected) (projected) (projected)CCF water sold 3,300,000 3,250,000 3,200,000 3,150,000 3,100,000 3,050,000 3,000,000 2,950,000 2,950,000 2,950,000 SEWER FUND SUMMARYFY 10/11FY 11FY 12FY 13FY 14FY 15FY 16FY 17FY 18FY 19Operating RevenuesOperations (sewer service charge)12,440,248 10,618,600 12,608,000 12,411,000 12,214,000 12,017,000 11,820,000 11,623,000 11,623,000 11,623,000 Debt Proceeds (IEPA loan funded)3,800,000 - - - - Investment earnings3,332 27,261 18,108 13,824 18,167 10,415 5,787 5,904 12,198 Miscellaneous89,586 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 New Bond Proceeds8,000,000 5,000,000 4,000,000 Reasonable Charge from Tax Exempt312,400 307,402 302,483 297,643 292,881 288,195 283,584 279,047 274,582 Transfer from Parking Fund4,000,000 TOTAL REVENUES 16,440,248 22,823,918 18,042,663 16,831,591 12,625,467 12,428,048 12,218,610 12,012,371 12,007,951 12,009,780 Rate Amount3.94 3.94 3.94 3.94 3.94 3.94 3.94 3.94 3.94 3.94 Rate Amount to NFP4.53 4.53 4.53 4.53 4.53 4.53 4.53 4.53 4.53 Operating ExpensesSewer Operations1,634,933 1,673,727 1,734,500 1,786,535 1,840,131 1,895,335 1,952,195 2,010,761 2,071,084 2,133,216 Other Operating Expenses33,100 21,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Interfund Transfers to GF (not fleet)266,000 216,400 282,199 290,665 299,385 308,366 317,617 327,146 336,960 347,069 Interfund Transfers to Insurance Fund270,203 209,257 286,658 295,258 304,115 313,239 322,636 332,315 342,285 352,553 Interfund Transfer to Debt Service Fund21,000 128,000 208,000 272,000 272,000 272,000 272,000 272,000 272,000 Capital Outlay- 12,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Capital Improvement270,000 1,687,475 3,800,000 800,000 800,000 800,000 800,000 800,000 800,000 800,000 Repayment to Parking Fund4,000,000 Debt Service (existing)14,215,356 14,215,356 14,146,801 11,446,640 9,719,878 9,253,663 8,539,460 7,735,570 6,935,692 5,665,039 NEW DEBT SERVICE (IEPA LOAN)212,900 212,900 212,900 212,900 212,900 212,900 212,900 212,900 TOTAL EXPENSES 16,689,592 22,056,215 20,641,058 15,089,998 13,498,409 13,105,503 12,466,809 11,740,692 11,020,921 9,832,778 Net Surplus (Deficit)(249,344) 767,703 (2,598,395) 1,741,593 (872,942) (677,455) (248,198) 271,679 987,030 2,177,002 Beginning Unrestricted Fund Balance2,591,620 2,342,276 3,109,979 511,584 2,253,177 1,380,235 702,780 454,581 726,260 1,713,290 Ending Unrestricted Fund Balance2,342,276 3,109,979 511,584 2,253,177 1,380,235 702,780 454,581 726,260 1,713,290 3,890,292 Notes:Confirmed from CAFRPer preliminary and un-audited figures provided by FinanceBased on FY 11 Approved BudgetSewer Fund ProjectionSelling $17M Bond (over 4 years) with Abatement from Property Tax LevyNo Annual Rate Increases5/18/2011208
For City Council meeting of June 13, 2011 Item A13
Ordinance 47-O-11: Amending Evanston City Code, Titles 1, 2, and 11
For Action
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 47-O-11, Provisionally Adopting, Enacting and Re-enacting
Titles 1, 2, and 11 of the Evanston City Code
Date: June 7, 2011
Recommended Action:
Staff submits for review and consideration adoption of Ordinance 47-O-11 provisionally
amending the following Titles to the Evanston City Code:
Title 1: General Administration
Title 2: Boards and Commissions
Title 11: Administrative Adjudication
The appropriate motion to adopt this Ordinance is:
“I move to adopt Ordinance 47-O-11 adopting the provisional ordinance related to
amendments to Titles 1, 2, and 11 of the Evanston City Code”.
This ordinance was introduced at the May 23, 2011 City Council meeting.
Funding Source:
n/a
Summary:
Introduction
The current City Code was last codified in 1979, and in our work on this project, we
learned that the 1979 codification was primarily technical in nature. Thus, the Code has
been amended and revised on a piecemeal basis for as long as we can tell, going all
the way back to 1957. Recognizing the need for a modern revision became readily
apparent in 2009. To this end, the Law Department worked with all City departments to
perform a detailed evaluation and review. While the proposed revisions are broad and
comprehensive, certain sections of the Code, such as Title 6 – Zoning, and Liquor
Memorandum
209
Licensing, fall outside of the parameters of the proposed revisions, as those revisions
will be heavily substantive or require separate hearings.
The Code revision process and Council review of same is scheduled to occur in phases
up to the September 26, 2011 Council meeting. At the completion of the review stage,
a subsequent ordinance adopting and recodifying the entire Code will be presented.
Upon approval, our codifier will codify and reproduce the “Evanston City Code, 2011”
General Changes
Modernizing the Code included removing gender bias by using both masculine and
feminine pronouns. Repetitious, archaic, and sometimes contradictory language was
simplified by rewording and eliminating duplicative provisions. Other stylistic and
wording changes were made to clarify text. Lastly, re-numbering certain Chapters and
Sections was necessary where we removed references to previously deleted/repealed
Code provisions. These non-substantive changes are obvious and will not be
summarized in further detail in this report.
Summary of Proposed Substantive Changes
Title 1: General Administration
In Title 1, many proposed changes update staff titles and department names to reflect
the current organizational structure. It is also proposed that Paragraph B be removed
from section 1-9-6, lifting a broad prohibition of work by City employees on Sundays
except in cases of emergency.
Certain Chapters of Title 1 were not targeted for substantive changes as part of this
code modernization project. Specifically, Chapter 11 (Finance Department), Chapter 17
(Purchasing), and Chapter 19 (Municipal Indebtedness), need additional consideration
in conjunction with the City Manager’s Office and the Administrative Services
Department so that the procedures related to purchasing and financial matters can be
comprehensively examined and responsibility for these functions properly apportioned
in light of the current organizational structure. Those Chapters were reviewed for the
uniform, non-substantive edits that appear throughout the Title.
Title 2: Boards and Commissions
In Title 2, proposed changes reflect the repeal of certain commissions and the
establishment of the Utilities Commission, which absorbed the existing Energy
Commission, by Ordinance 89-O-10 last year. The provisions of Chapter 8 that were
duplicated and/or superseded by provisions of the zoning law, Title 6, have been
deleted—specifically, the procedures and fees for zoning amendments. The Chapter on
the Business District Redevelopment Commission, repealed by Ordinance 11-O-83, has
been removed.
210
Certain Chapters of Title 2 were not targeted for substantive changes as part of this
code modernization project. Specifically, Chapter 2 (formerly Chapter 3), pertaining to
the Civil Service Commission, has not been substantively altered at this time because it
is the subject of an ongoing review and comprehensive reform.
Title 11: Administrative Adjudication
In Title 11, changes are proposed to conform language in the ordinance to the language
used in the authorizing or parallel state statutes, in particular the Municipal Code and
the Motor Vehicle Code. The titles of various personnel were edited to conform to the
City’s current organizational structure.
Finally, to remove a contradiction within Title 11, changes are proposed to reflect that a
parking ticket must be paid or scheduled for adjudication either in person or by mail
within 10 days of a notice of violation or a second notice of violation. Failure to do so will
result in a finding of liability by default. Late penalties will be automatically assessed
when fines remain unpaid 21 days after the adjudication of liability or the entry of a
default judgment for failure to appear for adjudication. The time period of 21 days was
selected for late penalties to avoid assessment of penalties during the time period in
which a respondent may move to vacate a default judgment. It does not affect the 35
days in which an appeal may be filed under the Administrative Review Law. All changes
were made at the direction of, or with the approval of, the Chief Hearing Officer and the
Administrative Hearings Division Manager.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachment:
Ordinance 47-O-11
Attached separately: BLACKLINE copies of Title 1, Title 2, and Title 11 are available at:
http://www.cityofevanston.org/government/agendas-minutes/agendas-minutes---city-council/
211
5/4/2011
47474747----OOOO----11111111
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Provisionally Adopting, Enacting, and Re-enacting New and
Amended Code Provisions to Titles 1, 2 and 11 of the City of
Evanston Code of Ordinances; Providing for the Repeal of
Certain Ordinances Not Included Therein; Providing for the
Manner of Amending Such Title; and Providing When Such Title
and This Ordinance Shall Become Effective
WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”)
is a home rule unit of government under the Illinois Constitution of 1970; and
WHEREAS, the City adopted an Evanston City Code in 1979 for the
purpose of carrying into effect and discharging all powers and duties conferred by
law upon the City and its officers, employees, and residents; and to promote the
public health, safety, and welfare of its residents; and
WHEREAS, the City Council finds and determines that the current
City Code needs to be significantly amended and updated to satisfy its purpose;
and
WHEREAS, the City Council finds and determines that the
purpose of the City Code will be accomplished by provisionally adopting these
2011 amendments and revisions; and
WHEREAS, these provisional approvals and enactments are
intended to be subject to a final City Council review and approval, and the City
Council will adopt a revision and codification of the entire City Code (excepting
212
47-O-11
~2~
Title 6), later this year.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Titles 1, 2 and 11 of the Evanston City Code of
1979, as amended, are hereby provisionally amended as set forth in the
attached:
Title 1 Amendments and Revisions
Title 2 Amendments and Revisions
Title 11 Amendments and Revision
and incorporated herein.
SECTION 2: All ordinances of a general and permanent nature
enacted on or before the date of this provisional adoption continue in full force
and effect and are not repealed or affected by this Council action.
SECTION 3: Additions or amendments to the Code when passed
in such form as to indicate the intent of the City Council to make the same a part
of the Code shall be deemed to be incorporated in the Code, so that reference to
the Code includes the additions and amendments.
SECTION 4: Section 2 hereof shall not be construed to revive any
ordinance or part thereof that has been adopted or repealed by a subsequent
ordinance.
SECTION 5: This Ordinance shall not become effective. It is a
provisional policy expression which is expressly subject to and conditioned upon
final review and recommendation by the City Council. Upon such final review
213
47-O-11
~3~
and recommendation by the City Council, the amendments and revisions in
Section 1 hereof shall be adopted via a subsequent and separate ordinance
“Adopting the Evanston City Code, 2011.”
Introduced:_________________, 2011
Provisionally
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation
Counsel
214
For Administration & Public Works meeting of June 13, 2011 Item APW1
Disposable Shopping Bag Proposed Ordinance
For Discussion
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Catherine Hurley, Sustainable Programs Coordinator
Subject: Shopping Bag Options
Date: June 8, 2011
Recommended Action:
It is recommended that City Council consider the attached information and feedback
gathered on strategies to reduce the environmental impacts of shopping bags in
Evanston.
Summary:
On April 25, 2011 the Administration and Public Works Committee was presented with
Ordinance 67-O-10 enacting a $0.05 tax on disposable shopping bags. During the
meeting, the ordinance was amended to be a ban on disposable shopping bags. At that
time, the Administration and Public Works Committee asked that Staff hold a community
meeting to obtain input from residents and the business community on options to
reduce the environmental impact of shopping bags in Evanston.
On May 24, 2011 a public meeting was held from 7:00 to 9:00 pm which was attended
by nearly 100 people including residents, the local business community and other
stakeholders in the shopping bag industry. The meeting included a presentation by
Sustainable Programs Coordinator Catherine Hurley, a question and answer session on
the presentation, and a round-table discussion. Each table presented a summary from
their discussion, which is included as Attachment 1 to this memo. A copy of the
presentation given at the meeting is included at Attachment 2.
In preparation for the public meeting, staff conducted research and gathered information
related to the environmental impacts of shopping bags and investigated a variety of
options to help reduce environmental impacts related to their use. Staff developed a
white paper to summarize the research, which is included as Attachment 3 to this
memo.
A copy of Ordinance 67-O-10 enacting a $0.05 tax on disposable shopping bags is
provided as Attachment 4 for reference. Staff is seeking input from the Administration
and Public Works Committee on next steps related to this ordinance.
Memorandum
215
Attachment:
Attachment 1 – Summary of Discussion Summary of Small Group Discussion from
Public Meeting
Attachment 2 – Presentation – Community Meeting on Shopping Bag Ban
Attachment 3 – White Paper – An Overview of Shopping Bags in Evanston
Attachment 4 - Draft Ordinance 67-O-10 as presented on April 18, 2011
Please use the following links for additional information.
Link to full version of white paper with all attachments on City website:
http://www.cityofevanston.org/sustainability/waste_reduction_recycling/White%20Paper
%206.6.11.pdf
Link to Sustainability page on disposable bag reduction efforts:
http://www.cityofevanston.org/sustainability/waste-reduction-recycling/disposable-bag-
reduction/index.php
216
Attachment 1
Page 1 of 3
Public Meeting on Shopping Bag Ban
City of Evanston
Summary of Small Group Discussion from Public Meeting
May 24, 2011
Attendees at the May 24, 2011 public meeting held on the proposed shopping bag ban
for the City of Evanston provided the following response to four questions posed at the
end of the presentation made by the City’s Office of Sustainability.
What are the positive and negative affects of Evanston banning shopping bags?
Positive Affects of Bag Ban:
• Reduce waste from the current baseline
• Reduce environmental impacts such as pollution from manufacturing process
• Improves beautification by decreasing litter, making a cleaner environment and
Evanston neighborhood and eliminating bags on trees;
• Improves quality of life and promotes sustainability;
• Creates opportunity for education and beautification,
• Prestige coming from being the first community in Illinois to do this and Evanston
acting as a leader and model to other communities
• Reduces costs of operations for cleanup of city infrastructure.
• Reduces cost of small businesses that do not have to buy bags; helps small
business marketing.
• Increased business as some consumers would go to green businesses and would
shop in Evanston because of the community being green.
• Long term there would be benefits even if short term there may be negative aspects;
over time people would look at it in a positive light as in DC and Ireland
• Change social norm of walking out of a store and around town with a disposable
shopping bag.
• To learn more about the positives, recommend watching the Movie “Bagit”
Negative Affects of Bag Ban:
• Taking away consumer and business owner choice
• Lost business due to people who will not shop in Evanston anymore
• Increase in taxes due to decreased business revenue
• Loss of businesses that would not come to Evanston or businesses who would
relocate away from Evanston
• Ban is too drastic and is over reaching in nature
• Difficult to enforce
• What other inexpensive options are there to address the problem?
• Lack of reduction in greenhouse gas emissions or savings of energy
• Short term aspects would be mostly negative aspects
• Negatives of Bag ban – loss of taxes, dollars and loss of shoppers.
• Increase in water use if only reusable bags were used because they have to be
washed
• Limits shoppers to the amount of goods they can fit into their own bags; afraid
people will just purchase less goods
217
Attachment 1
Page 2 of 3
Public Meeting on Shopping Bag Ban
What are the positive and negative affects of Evanston taxing shopping bags?
Positive Affects of Bag Tax:
• Similar environmental benefits as a ban including reduction of pollution from
manufacturing process, improved beautification by decreasing litter, making a
cleaner environment and Evanston neighborhood
• Reduce waste from the current baseline
• Decrease economic impact on businesses to provide bags
• Lower chemicals due to not producing the bags.
• Bag tax has been successful in other communities
Negative Affects of Bag Tax:
• People can still have a choice to use the plastic bags
• Costly for businesses to administer and enforce
• Would lead to loss revenue for businesses - We should not underestimate the
lengths that people will go to if they are upset by something
• Difficult to enforce
• People are already paying a lot of taxes
What key components would you like to see in an ordinance to help reduce the
environmental impact of shopping bags?
• Ordinance should require that both paper and plastic have the same requirement
since neither of them have no impacts.
• Ordinance should be consistently applied to cover all stores
• City should reward and provide incentives businesses; stores would receive a
reward if they voluntary participate in the program. We could give incentive for
businesses.
• Educational efforts should be a key component to help to modify behavior over time,
with focus on the front end.
• Expand the ordinance over time after seeing how it is working
• Bags should be allowed to remain which are made from 100% recyclable materials,
compostable and 100% recyclable
• For a bag tax, it should be very transparent as to where the money would go
• Post consumer recycled content should be pushed to 60% with the goal of getting to
almost 100% post consumer.
• Best ordinance would be no ordinance at all.
How do you believe the City should approach reducing shopping bag waste?
• Ordinance and other efforts should be a compromise and look to roll something out.
• Educate the public to the advantage to eliminating bags and encourage reusable
bags
• City should require recycling of bags at all stores.
• Phased in approach is a good option and gradual shift is a good approach.
• Provide reusable bags to those who cannot afford them.
218
Attachment 1
Page 3 of 3
Public Meeting on Shopping Bag Ban
• The window is closing and landfills are getting closer to their capacity; now is the
time to do something radical.
• City should focus on rewarding businesses rather than punishing them
• Before we get started we should put together a program that does not appear
negative. We should not do things on our own. We need to provide a carrot not a
hammer.
• Banning plastic bags would get us a lot of publicity and help put us on the right track;
City should consider banning “t-shirt” bags and make requirement of plastic bags to
be 2.5 mils, which would make them more durable.
• We need to roll this out in a smart way to make sure everyone understands the
reason for this effort.
• Begin banning of all plastic except biodegradable and require paper bags to be 99%
post consumer recycled content.
• Did agree that education and incentives as the best practice to help address the
problem with the “Carrot” for both the consumer and the business.
• In the area of education – to be conscious that the education is meant to speak to
people who both are angry and who welcome the change to reusable bags.
• Changing consumption behaviors is part of this bag discussion. Also guided by the
values that we hold as a community.
Following the small group discussions, representatives from stakeholder groups made
comments on behalf of their organizations. Below is a summary of the speakers and
the organizations they represented:
Eve Doi Evanston Chamber of Commerce
Alixandra Hallen Bagless NU
Tanya Triche Illinois Retail Merchants Association
Todd Ruppeutha Central Street Business Association
Ron Fleckman Citizens Greener Evanston
Erlene Howard Collective Resource
Mike Sullivan Hilex Poly
Patrick Rita Orion Advocates
Representatives from Vogue Fabrics, Whole Foods, Starbucks Coffee, Chicago
Dempster Merchants Association, Walgreen’s, and Illinois Food Retailers Association
were in attendance as well but did not make a comment.
219
1
and other strategies to reduce
environmental impact of carryout bags
Community Meeting
Carryout Bag Ban
Updated 5.26.11
Agenda
• Presentation
– Shopping Bag Overview, Impacts and Reduction Options
• Questions on presentation
• Small Group Discussion
• Group Discussion Report-out
• Comments from Organizations
220
2
http://eatlaughdiscover.wordpress.com/2009/11/24/metro-manila-christmas-bazaars-list-2009/
http://www.freegroceryfoodandstuff.com/images/1%20grocery%20bag%20full.jpg
http://static.guim.co.uk/sys-images/Guardian/Pix/pictures/2009/6/29/1246293026869/UK-plastic-bag-ban-001.jps
Introduction
• Paper Bags - Patented in the United States in 1852.
• Plastic Bags - Introduced in 1974 and widespread by
1977.
• Bags serve the purpose of packaging and carrying
goods.
Shopping Bag Statistics
100 billion plastic
bags and 10 billion
paper bags used
each year in the
United States!
Evanston Residents each use
~ 25 Million Plastic Bags each
year
Equivalent to
carbon
sequestered by
almost 700 tree
seedlings grown
for 10 years!
221
3
Plastic Shopping Bags
• 12 million barrels of oil each year
• Equivalent to annual emissions from
878,541 passenger vehicles
• Evanston residents share is
equivalent to annual emissions from
256 passenger vehicles
Plastic bags are one of the most
abundant sources of marine litter. One
example can be seen around the
coasts of Spain, France and Italy where
93% of the plastic liter were plastic
bags. – Green Peace International & The United
Nations Environmental Programme
Paper Shopping Bags
• Famous for branding and advertising
products and services
• Industry moving toward 100% recycled
content
• Still ~ 14 million trees are destroyed
in their production
• Require 3 x as much energy to be
produced when compared to plastic bags
• Evanston residents destroy 3,550 trees
through paper bag consumption
Paper bag made from 100%
recycled Kraft paper, 99.5% of
which is post-consumer and
the remaining 0.5% is post-
commercial
www.a-plasticbags.com/recycled-paper-
bags.aspx
222
4
• 81,400 tons of grocery and merchandise
bags are consumed in Illinois annually.
– Only 1.5% (1,200 tons) of plastic bags
are recycled.
– Paper bag recycling rates are higher
at 37% being recycled.
Shopping Bag Recycling
•Recycling requires energy!
•17 BTU’s are required to recycle one plastic bag
•1,400 BTU’s are required to recycle one paper bag
We need to close the loop on bag recycling, especially plastic!
Cost of Shopping Bags
$17.14 (Hidden Cost)---471Total
$4.30 (Hidden Cost)$0.1043Paper
$12.84 (Hidden Cost)$0.03428Plastic
Annual Cost to
Evanston
Consumer
Average Cost
Per Bag
Annual Evanston
Individual
Consumption Rate
Type of
Bag
•Shopping Bags are not free
•Stores purchase bags and costs are hidden in
cost of services and products
•Annually, Evanston residents pay approximately
$17 in hidden costs stemming from these bags.
223
5
XXXWhole Foods
1640 Chicago
XXXWhole Foods
1111 Chicago
XXWalgreens
2100 Green Bay
XXJewel Osco
1128 Chicago
XXXXDominic's
1910 Dempster
XXXXDominic's
2748 Green Bay
XXCVS
1711 Sherman
X7 Eleven
817 Emerson
X7 Eleven
817 Sherman
Promo's
Available
but not
well
displayed
Well
Displayed
and
Visible
Behind
the
Counter
Visible
Behind
the
Counter
Visible
ReusablePaperPlastic Bags
Select Evanston
Stores Visited
Are Reusable Bags Available for
Purchase?Type of Bag Available at CheckoutSite Visit Data
• Reusable Grocery Bags
– Prices range depending on quality, material
and durability, starting at $1.00
– Not inconvenient to carry around for other
shopping
– Can be prone to breakage after repeated use
• Whole Foods offering $0.99 bag with
warranty
• Collapsible Multi-use Bags
– Prices starting at $4 to $6
– Made from a variety of materials and more
durable
– Designed to be stored in a purse or your pocket
Reusable Bags
Buy Smart! Check material, durability, washabilty, source and disposal.
224
6
• Bag Fees
– Charging consumers for every
disposable bag received
– Popular U.S. bag fee program is
found in Washington, D.C.
• $0.05 tax one each plastic bag
• The money was used to fund the
beautification of the Anacostia
River, which was a widely
publicized environmental issue.
Disposable Bag Reduction Options
Bag Fee popular in many countries including Ireland, Denmark, Germany,
New Zealand.
• Bag Bans
– Aim to eliminate the distribution of plastic bags.
– Most ordinances also place required percentages of
post-consumer content (40%-100%) on paper bags.
• Select Ban Examples:
– San Francisco, CA – Stores with annual sales of +$2M must provide
only recyclable paper bags, compostable plastic bags, or reusable bags.
– Malibu, CA – Retail establishments cannot provide plastic bags at
checkout. Paper bags must be at least 40% post-consumer content
– Outer Banks, NC – Plastic bags are not to be distributed at stores
unless they are defined as reusable in the bill. Paper bags must be
made from 100% post-consumer recycled content.
– Brownsville, TX – All businesses are prohibited from providing plastic
bags at checkout. A $1.00 fee is required to be paid by the customer if
a non-reusable bag is requested. All money collected under this ban
are to be used for environmental programs and initiatives.
Disposable Bag Reduction Options
225
7
• Bag Recycling Requirements
– Requiring retailers and/or bag manufacturers to provide bag
recycling.
– Madison, WI passed a recycling requirement in 2009.
• Penalties for non-compliance ranged from $100 for first
offense, $200 for the second offense, and $400 for subsequent
violations.
• Enforcement concerns are associated with this type of system.
– Illinois is looking into recycling requirements with the Plastic Bag
and Film Recycling Act.
• Act would require bag manufacturers to provide a recycling
plan and would dictate a minimum requirement of post-
consumer recycled content.
Disposable Bag Reduction Options
Disposable Bag Reduction Options
• Education and Outreach
– Programs and information to help raise
awareness and encourage customers to
bring re-usable bags
– Can be used as main strategy to reduce
bag use or in conjunction with a bag tax or
ban
– Typically includes several key elements
• Logo/slogan, website content, posters/signs at
stores, collaboration between businesses and
local government, education event, distribution
and/or sale of reusable bags
226
8
Bay Area Regional Outreach
Coalition
• Many citizens bringing reusable bags for shopping
• Many stores prominently displaying reusable bags for sale,
signage to remind customers to bring their own bags, and
providing incentives for reusable bag use
• Citizen driven education and outreach efforts
– Citizens’ Greener Evanston Advocacy Task Force actively educating
the local community on issue and solutions
• Student driven education and outreach efforts
– Northwestern University Roosevelt Institute and ECO formed
Bagless NU which is working to eliminate plastic bags on NU’s
campus.
Evanston Disposable Bag Reduction Efforts
How can increase our efforts to reduce the
environmental impacts of shopping bags?
227
9
City of Evanston Proposed
Ordinances
• Introduced at Administration & Public
Works Committee as shopping bag tax
– $0.05 tax on carryout bag provided to
customers at point of sale
– Applicable to both plastic and Kraft paper bags
– Monies collected to benefit the Ecology Center
with minimum of 50% used for education and
outreach for bag reduction efforts
City of Evanston Proposed
Ordinances
• Amended at Administration & Public
Works Committee to be shopping bag ban
– Ban of shopping bags provided at point of
sale
– Applicable to both plastic and Kraft paper
bags
228
10
City of Evanston Proposed
Ordinances
• Common elements to City of Evanston
ordinances
–Applies to bag at point of sale and does not include
bags for bulk items (nuts, candy, fruit, etc.), bags to
contain frozen foods or meats, bags sold in packages,
bags provided by pharmacists to contain prescriptions
– Applies to the following types of stores as defined by
Section 6-18-3 of City Code:
• Food Store Establishment, Convenience Store, Retail Goods
Establishment, Type 2 Restaurant; Wholesale Goods
Establishment, Resale Establishment, Open Sales Lot.
Main Components of Bag
Ordinances
• Type of Bag
– Consider addressing plastic, paper or both
– Can allow bags that meet specific
requirements for bag materials such as
percentage of recycled content
• Type of Store
– Consider the type of goods sold as well as the
size of the store affected
• Examples include grocery, convenience,
pharmacy, wholesale, hardware, retail
• Size thresholds can be set based on annual
revenue
229
11
Main Components of Bag
Ordinances
• Enforcement
– Enforcement completed by routine City
inspection or inspections triggered by citizen
request
• Options for implementation
– Effective date at 6, 9 or 12 months in the
future to allow for education and outreach
– Phased approach to target certain bags
and/or store categories/sizes initially and
verify impacts prior to next phase
– Education and outreach should begin
immediately and continue throughout
Implementation Options
• Education & Outreach
– Develop material to educate residents on the importance
of reducing bag consumption
• Work with public to customize messages for Evanston community
– Work with businesses to promote reusable bag options
– Recognize and promote businesses who go above and
beyond
– Support and reinforce reusable bag use
• Make affordable reusable bags available to
Evanston residents and provide bags at no-
cost to qualified households
• Partner with others to develop an affordable
bag program.
http://greenbagco.com
230
12
Summary
• City of Evanston goal to “The Green City”
• Climate Action Plan recommended
investigating a tax or ban on plastic bags
• Shopping bags have an environmental
impact that we can reduce
• We are looking to stretch ourselves and
make a significant impact in this area
• We need your input, feedback and support
Agenda
• Presentation
– Shopping Bag Overview, Impacts and
Reduction Options
•Questions on presentation
• Small Group Discussion
• Group Discussion Report-out
• Comments from Organizations
231
13
Next Step: Small Group Discussion
• Break into small groups
• Identify a note recorder
• Identify a spokesperson
• Discuss questions in small group and
report to larger group
Discussion Questions
1. What are the positive and negative affects of
Evanston banning shopping bags?
2. What are the positive and negative affects of
Evanston taxing shopping bags?
3. What key components would you like to see in
an ordinance to help reduce the environmental
impact of shopping bags?
4. Based on your above responses, how do you
believe the City should approach reducing
shopping bag waste?
232
14
Agenda
• Presentation
– Shopping Bag Overview, Impacts and
Reduction Options
• Questions on presentation
• Small Group Discussion
• Group Discussion Report-out
• Comments from Organizations
233
An Overview of Shopping Bags in Evanston
Developed by:
City of Evanston, Office of Sustainability
May 16, 2011
Revised June 6, 2011
234
Overview Shopping Bag Introduction
The City of Evanston Strategic Plan (Plan) states that the City’s Natural Resources
Vision is to be known as the “Green City” and commits the City to embracing the best
ecological practices and policies in government, services and infrastructure. Goal
number 5 of the Plan is to “protect and optimize the City’s natural resources and built
environment, leading by example through sustainable practices and behaviors” with a
specific objective set forth to “identify and utilize new practices that will improve the
quality of life and enhance the City’s suitability.”
Following the adoption of the Plan, the City developed the Evanston Climate Action
Plan (ECAP) to further identify strategies for the City to implement with the goal of
reducing the community’s greenhouse gas emissions by 13% by the year 2012. The
ECAP identified waste reduction and recycling as a one of the nine focus areas to
reduce greenhouse gas emissions in the City of Evanston. Included in the ECAP are
three strategies to reduce waste from single-use products such as shopping bags and
plastic bottles. Each strategy is listed below.
• Encourage retailers to offer incentives to customers that bring their own shopping
bags
• Investigate a tax or ban on single-use plastic bottles and plastic bags in order to
discourage use
• Support voluntary efforts to reduce single-use plastic bottle and bag use
The following document provides an overview of the current use, impacts and recycling
options for disposable shopping bags across the State of Illinois and in Evanston, and
outlines programs and policy options that the City can use to address shopping bags in
our community and support the goals of the Strategic Plan and the ECAP.
2235
Shopping Bag Introduction
The modern shopping bag of today, such as those provided by grocery stores, convenient
stores, and other retailers was originally designed to help customers purchase more goods by
making the goods easier to transport.
In 1852 Francis Wolle patented in the United States, and
later in France and England, a machine that he devised
for making paper bags. It was the first of its kind, and
covers the fundamental principle of the many similar
machines that are now used.1 These paper shopping
bags were originally sold to customers for a small fee but
as manufacturing of bags became less expensive, the
bags were eventually given away free to encourage
shoppers to purchase more goods.
In 1978, the Smithsonian's Cooper-Hewitt Museum in
New York City created an exhibit showcasing more than
125 bags-as-art, each the result of relatively recent
marketing advances. "The bag with a handle attached
cheaply and easily by machine has existed only since
1933," wrote curator Richard Oliver. "By the late 1930's
the paper bag...was sufficiently inexpensive to produce so
that a store could view such an item as a ‘giveaway.'"2
Today many paper bags are still made from sturdy kraft
paper (the word “kraft” comes from the German for
“strong”), which can be created from recycled paper.
White kraft paper is the next most popular material for
paper bags, which also come in a variety of colors and
matte or gloss treatments.
Plastic shopping bags were first introduced into the
market place in 1974.3 At this time Montgomery Ward,
Sears, and J.C. Penny all switched their shopping bags to
plastic. By 1977, supermarkets began offering plastic
bags to shoppers and asking the question, “Paper or
Plastic?”
While shopping bags, both paper and plastic, were
originally invented with the sole purpose of packaging and
carrying goods at the point of sale, they now serve many
other purposes including advertising and branding for
specific goods, services, stores or produce providers.
They are still available for purchase but the disposable bags are most often provided without
direct charge to customers, sometimes even without a purchase. Even on-line stores and
establishments that do not sell goods are using bags as a promotional product.
Modern Shopping Bag Examples
16" x 6" x 12" - Recycled paper
shopping bags. Made from 100%
recycled paper (99.5% post-
consumer/0.5% post-commercial),
and printed with eco-friendly water-
based inks. Twisted paper handles.
http://www.odeecompany.net/promotiona
l-products/promotional-recycled-paper-
shopping-bags.php
http://brownpaperbags.org/
1 http://www.ideafinder.com/history/inventions/paperbag.htm
2 http://www.smithsonianmag.com/arts-culture/object-dec06.html#ixzz1LInwoDnR
3 http://www.plasticbageconomics.com/index.php?option=com_content&task=view&id=21&Itemid=39
3236
Shopping Bag Impacts
Shopping bags are convenient but they are not without environmental and financial
impacts. Shopping bags, both paper and plastic, use significant energy and resources
to create, recycle and dispose of and are costly to the consumer and to retailers.
It is estimated that about 100 billion plastic shopping bags and 10 billion paper shopping
bags are used each year in the United States.4 Plastic bags are made from fossil fuels
and their production requires the energy equivalent of burning 12 million barrels of oil
each year.5 Evanston residents are estimated to be responsible for the equivalent of
3,043 6 barrels of petroleum being consumed annually to produce these bags which
results in 1,308 metric tons of carbon dioxide emissions.7 This amount of emissions is
equivalent to the emissions generated annually from 256 passenger vehicles.
Paper bags are made from a renewable resource and can be made from post consumer
recycled materials but require three times the energy over their life cycle as compared
with plastic bags.8 It is estimated that each year approximately 14 million trees are
destroyed to produce paper bags for consumers.9 This means that Evanston is
contributing to the destruction of 3,550 trees in an effort to supply consumers with paper
bags.
Shopping bags also have a negative impact on our environment and are taking up
space in our municipal landfills where they will remain for many years. According to the
2009 Illinois Commodity/Waste Generation Study, Illinois generates 2,452,290 tons of
Uncoated Old Corrugated Containers (OCC) and kraft paper (which includes paper
bags) and 81,400 tons of plastic grocery and merchandise bags 10 . Based on the
numbers presented in this study, uncoated OCC and kraft paper represent
approximately 10% of our municipal solid waste and plastic shopping and merchandise
bags represents approximately 0.5% of our municipal solid waste.
Plastic bags are also a contributor to marine litter and according to the National Oceanic
and Atmospheric Administration (NOAA), there are large, floating garbage patches in
the ocean that are difficult to quantify due to sample size issues. However, one study
performed by Greenpeace International in association with the United Nations revealed
that 77% of the marine litter observed around the coasts of Spain, France and Italy was
of plastic origin, and 92.8% of that was comprised of plastic bags.
4 Washington Post
5 http://abcnews.go.com/Technology/story?id=2935417&page=1
6 25,358,091*(12,000,000/100,000,000,000) = 3,043 -- The EPA’s estimated number of barrels of petroleum used to produce plastic bags
annually (12,000,000) divided by the EPA’s estimate of plastic bags consumed annually (100 Billion) times the estimated plastic bag
usage by Evanston shoppers (25,358,091).
7 3,043 barrels * .43 metric tons CO 2 /barrel = 1,308 metric tons of carbon emissions.
8 http://www.plasticsindustry.org/AboutPlastics/content.cfm?ItemNumber=788&navItemNumber=1280
9 http://www.dep.state.fl.us/mainpage/tips/default.htm
10 http://www2.illinois.gov/green/Documents/Waste%20Study.pdf
4237
Shopping Bag Recycling
Both paper and plastic bags are recyclable and it is estimated that 17 BTU’s are
required to recycle each plastic bag and 1444 BTU’s are required to recycle each paper
bag.11 Paper bags can be recycled as part of most community curb-side recycling
programs, as in the City of Evanston. Evanston residents must rely on store supported
recycling programs, such as those provided for Dominick’s, Jewel-Osco, and Whole
Foods in order to recycle their plastic bags. Available data shows that recycling rates
are lower for these products than that of other recyclable products such as glass and
aluminum. According to the 2009 Illinois Commodity/Waste Generation Study, only
1.5% or 1,200 tons of plastic shopping and merchandise bags are recycled in Illinois.12
Recycling rates are higher for paper bags with approximately 37% of Uncoated Old
Corrugated Containers (OCC) and kraft paper being recycled, which would include
paper bags. The higher recycling rates for paper as compared to plastic may be due to
the fact that curb-side recycling programs have made paper bag recycling more
convenient than taking plastic bags back to participating stores for recycling.
Recycled shopping bags can be turned into new shopping bags or other products of the
same material. In the case of recycled plastic bags and film, the material is used for a
variety of products including composite building materials (outdoor decking, fences and
door and window components), shopping bags and other plastic products. Many large
retail chains contract directly with companies who turn the plastic bags and film into
these types of products. This is the case for the Jewel-Osco stores in Evanston which
collect approximately 17,000 pounds of plastic bags and film per store each month and
sell the material to Trex 13 who turns the material into a composite decking and trim
material.
Hilex Poly 14 is a large manufacturer of plastic bag and film products and they have a
plastic bag and film recycling plant in North Vernon, Indiana where new plastic bags are
made from recycled plastic bags and film. Hilex Poly partners with retail stores and
municipalities to provide recycling programs for plastic bags and film.
Recycling paper and plastic bags is considered by some to be sufficient to address
concerns about the environmental impact of these products. The American Chemistry
Council (ACC) argues that recycling plastic bags is the best option to offset the use of
these single-use bags. The ACC cites that there are already 20,000 drop-off locations
for plastic bags available in all 50 states, and that there is high demand for this plastic
film. In Illinois, the 2009 Study which cites a 1.5% recycling rate for plastic grocery and
merchandise bags indicates there is an opportunity to increase in effectiveness of the
current system.15
11 1989 Plastic Recycling Directory, Society of Plastics Industry
12 http://www2.illinois.gov/green/Documents/Waste%20Study.pdf
13 http://www.trex.com/
14 http://www.hilexpoly.com/
15 American Chemistry Council’s “Stop The Bag Police” campaign http://www.stopthebagpolice.com/
5238
Shopping Bag Cost and Economics
In addition to the environmental impact or “cost” associated with shopping bags, there is
also a hidden cost that is being paid for by the businesses. While these bags may
appear free to consumers, the shopping bags are purchased by the retailer and affect
the bottom line of the business. In some cases, the cost may be ultimately transferred
to the customer in the overall cost of products and services sold by the provider. The
average hidden cost to Evanston residents for paper and plastic bags is shown below in
Table 1. A recent article in the Chicago Suntimes stated that baggers at Jewel-Osco
Grocery Stores are being asked to help reduce the company’s cost by eliminating the
practice of double bagging. This article is included as Attachment 1.
Table 1 – Estimated Annual Cost of Bags to Evanston Consumers
Type of
Bag
Annual Evanston
Individual
Consumption Rate
Average Cost
Per Bag
Annual Cost to
Evanston Consumer
Plastic 428 $0.03 $12.84 (Hidden Cost)
Paper 43 $0.10 $4.30 (Hidden Cost)
Total 471 --- $17.14 (Hidden Cost)
The recycling of shopping bags is part of a larger recycling industry that does serve as a
positive economic engine for the State of Illinois. According to the Illinois Recycling
Association’s Report on Recycling Economic Information Study, the recycling industry in
Illinois employed an estimated 40,000 people in 2009 and provided $1.5 billion dollars in
annual payroll. A total of 2,173 establishments are involved in recycling or the use of
recycled materials in Illinois.16
In the case of plastic bags, demand has risen for recycled resin because it is less
expensive to use recycled plastic resin than virgin resins. Plastic bag recyclers can
earn 15-20 cents per each pound of plastic bags recovered.17
Shopping Bag Availability and Use in Evanston
A staff survey was performed regarding shopping bag distribution and recycling at
retailers in Evanston during May of 2011 and the results are presented in Table 2
below. This survey focused on a selection of the City’s large supermarkets and
pharmacies because it is estimated that these two types of retail stores make up at least
90% of the plastic bag generation and 50% of the paper bag generation.18
16 2010 Illinois Recycling Association Recycling Economic Information Study
http://www.illinoisbiz.biz/dceo/Bureaus/Energy_Recycling/Recycling/REI.htm 17 Food Marketing Institute. Plastic Grocery Bags – Challenges and Opportunities, September 2008 18According to MSNBC.Com article published on 3/14/2008, the plastic industry and paper industry report that 92
billion plastic bags and 5 billion paper bags are generated each year from grocery stores and pharmacies.
http://www.msnbc.msn.com/id/23596727/ns/us_news-
environment/t/topmsnbccomponentsteasesusnewsbattleofthebagspaperplasticartheardjpgtoptruehttpmsnbcmediams
ncomfalsepfalsefalsebattle-bags-interactivebattle-bags-interactive/from/toolbar
6239
7
Table 2 – Summary of Shopping Bag Availability and Use in Evanston (Selected Stores)
Type of Bag Available at Checkout Are Reusable Bags Available
for Purchase?
Plastic Bags Paper Reusable
Select Evanston
Stores Visited Visible
Behind
the
Counter
Visible
Behind
the
Counter
Well
Displayed
and
Visible
Available
but not
well
displayed
Promo's
7 Eleven
817 Sherman X
7 Eleven
817 Emerson X
CVS
1711 Sherman X X
Dominick's
2748 Green Bay X X X X
Dominick's
1910 Dempster X X X X
Jewel Osco
1128 Chicago X X
Walgreens
2100 Green Bay X X
Whole Foods
1111 Chicago X X X
Whole Foods
1640 Chicago X X X
Select stores visited on May 11, 2011.
After reviewing the disposable bags from these stores, each were found to include
language which reminded customers to return bags to a participating store to be
recycled. All of the bags were High Density Polyethylene Plastic Number 2 which i
100% recyclable. The paper bag from Whole Foods is made from 100% recycled paper
and is completely recyclable. All of the grocery stores and pharmacies sold some type
of reusable bags, but the display and promotion of the reusable bags varied by store.
The two 7 Eleven convenience stores did not have reusable bags available. However,
their staff reported that they only provide a bag upon request and most customers do
not ask for a bag.
The price for a typical reusable grocery bag available at the stores visited is between
$1.00 and $2.00 with the best buy being a $1.00 Whole Foods grocery bag that is made
from 80% post consumer recycled materials and is completely recyclable. This
reusable Whole Foods bag is guaranteed to be reusable and the store will replace a
bag if it tears or is broken.
240
8241
Paper versus Plastic
Many different variables can be assessed to determine which bag has less of an
environmental impact when comparing paper and plastic bags. A study was conducted
by Franklin Associates, Ltd. for the Institute for Lifecycle Environmental Assessment in
1990 to evaluate the life-cycle energy usage of plastic and paper bags.19 The study
found that using energy and pollutants from all stages of a bag’s life, plastic bags have
a lower life-cycle energy usage than paper bags.
Reusable Shopping Bag Options and Costs
Reusable bags can be used to eliminate the need for disposable bags to be given out
for customers to carry away their goods in most cases. With reusable bags, one of the
decisions that shoppers will have to make is choosing which type of bag they want to
purchase. Then customers must remember to bring the bags with them to the store. It
is also helpful to carry a reusable bag in a purse, backpack, or car as part of a regular
habit to eliminate the need to use a disposable one. There are reusable bags that are
for sale which cost around $1.00, which is affordable for most shoppers. These bags
have become more durable as their popularity has increased and are typically designed
to carry groceries and often have a square bottom for more efficient packing of
purchased items. Their durability and form does cause them to be inconvenient to carry
around when you are not planning to shop at a grocery store. In the past, because
these bags are cheap, they are generally more prone to breakage after repeated use. In
response to this, some stores have instilled warranty programs that replace a broken
bag with a new bag.
The other main variety of reusable bags is the collapsible variety that is designed to be
easily stored in a purse or a pocket, making them more convenient to shop with in a
variety of settings. Because of their versatile applications, these bags are made with
more care, making breakage less of a concern. These bags are more expensive,
ranging from $4.00 to $6.00. However they have a longer useful life and a typical
shopper would probably only need to carry around one of these bags.
In either case, consumers should consider many factors when purchasing reusable
bags including durability, washablility, and what will happen after the bag is warn out.
The ideal condition is that the bag can be easily and practically recycled or composted.
There are even reusable bags that can be used to replace the produce bags you get at
the grocery store, sandwich bags, and dry cleaning bags.
Recent concern has been raised about the dangers of reusable bags including the
potential for reusable bags to be prone to infection with harmful bacteria and
contamination of chemicals in the manufacturing process. A study 20 conducted jointly
by the Department of Soil, Water and Environmental Science at the University of
Arizona, Tucson and the School of Public Health at Loma Linda University showed that
19http://stuff.mit.edu/afs/athena/course/3/3.a30/www/refs/Institute%20for%20Lifecycle%20Environmental%20Asse
ssment.pdf
20 Assessment of the Potential for Cross Contamination of Food Products by Reusable Shopping Bags, June 9, 2009;
http://uanews.org/pdfs/GerbaWilliamsSinclair_BagContamination.pdf
9242
out of 84 bags randomly collected, 12% of them contained harmful bacteria, largely due
to the fact that 97% of the consumers had not cleaned their bags after previous usage.
In addition to contamination concerns, opponents have cited studies, such as the one
released by TEI Analytical 21 , which discovered the presence of harmful chemicals being
used in the production of reusable bags. In response to these findings, reusable bag
suppliers such as Whole Foods 22 and ChicoBag 23 have released studies and
statements showing that their bags do not use harmful chemicals during the
manufacturing process.
Carbon Footprint of Shopping Bags
Until recently, the primary debate has been over paper versus plastic shopping bags.
With the increase in popularity over bags which are designed to be reusable, the next
question people are asking is: “What is the relative carbon footprint of paper, plastic,
and re-usable bags.” The UK government’s Environment Agency released a long-
awaited report in February that says single-use polyethylene grocery bags have a lower
carbon footprint than alternative paper or reusable bags unless the alternatives are
reused multiple times.
“Lightweight single-use carrier bags have the lowest carbon footprint per bag based
primarily on resource use and production,” the agency said. “Paper, heavyweight plastic
and cotton bags all use more resources and energy in their production. A key issue,
however, is how many times bags are reused.”
In order to equal an HDPE bag used just once, the report states that: a paper bag would
need to be reused three times; a low density PE “bag-for-life” would need to be reused
four times; a non-woven polypropylene bag would need to be reused 11 times; while a
cotton bag would need to be reused 131 times.
The report was delayed in its original release because the agency said the report was
under peer review. The report has since been removed from the agency’s website and
the following message is posted on their website 24 in place of the report “We have
received a legal query regarding the Report on the Life Cycle Assessment of Carrier
Bags and have removed the Report and the associated webpage temporarily whilst we
investigate this.”
Disposable Bag Reduction Options
State and Local Governments around the United States and the world have been
working to reduce shopping bag production, use, and waste.
Staff reviewed available information from U.S. and international bag reduction case
studies and categorize the main reduction strategies as one of the following: bag fee,
21 http://www.teianalytical.com/
22 http://www.wholefoodsmarket.com/abetterbag/tested.php
23 http://www.chicobag.com/t-commitment_to_safety.aspx
24 http://www.environment-agency.gov.uk/news/127553.aspx?page=3&month=2&year=2011
10243
11
bag ban, recycling requirement, and education. Each strategy is described in more
detail in the following sections.
Bag Fee
Charging a fee for each disposable bag is one way to encourage shoppers to bring their
own bag. This approach has had recent success in Washington, DC where they began
applying a $0.05 fee on disposable shopping bags in 2010. A year later, approximately
$2 million in revenue has been generated from this policy as well as reducing the
number of disposable bags distributed from almost 270 million down to approximately
55 million. This program worked well for Washington, D.C. because the fees collected
through this program were directed towards cleaning up the Anacostia River where
there was a widely acknowledged environmental issue. Montgomery County, Maryland
is currently considering a Plastic Bag Tax similar to Washington, D.C. which would
impose a $0.05 tax on plastic bags and minimum requirements for percentage of post
consumer recycled materials and labeling on paper bags.
Since the passing of Washington DC’s bag fee program, Beacon Hill Institute has
conducted an economic impact study which has attributed the elimination of 101 local
jobs to the bag tax. In addition to the loss of jobs, there has also been a reduction of
$18 in annual wages per worker.25 Conversely, a 2011 survey of business owners in
Washington, DC reveals that only 12% of those surveyed saw a negative effect from the
bag tax and 58% saw no change, while an additional 20% actually observed a positive
effect on business after the bag ordinance’s passing.26
Bag Ban
Another approach is a total ban of disposable bags. Table 3 provides a summary of
communities in the United States that have enacted a bag ban. These bag bans focus
primarily on banning disposable plastic carryout bags but also include requirements for
paper bags such as required percentage of recycled content, which ranges from 40 to
100%. The enacted legislation for each of these communities is provided as
Attachment 2.
Opponents to a bag ban have raised health concerns of the reusable bags that would
replace the banned single-use bags. One of these studies showed that of 84 randomly
collected bags, 12% of them contained harmful bacteria. This bacterial buildup was
largely due to the fact that 97% the consumers had admitted to simply not cleaning their
bags after previous usage.27
25 Beacon Hill Institute’s economic impact study of the Washington, DC bag tax
http://www.heartland.org/custom/semod_policybot/pdf/29350.pdf
26 Alice Ferguson Foundation
http://www.sustainableplastics.org/files/documents/AFF%20litter_opinion_survey%20Press%20Release%20022311
%20FINAL.pdf
27 University of Arizona’s reusable bag cleanliness study
http://uanews.org/pdfs/GerbaWilliamsSinclair_BagContamination.pdf
244
Table 3 – Summary of Existing US Shopping Bag Ban Legislation
12
Location
California
San Francisco
Malibu
Town of Fairfax
Palo Alto
All stores, defined as a full-line supermarket with annual sales of $2M or more or a retail pharmacy
with at least five locations in San Francisco, shall provide only recyclable paper bags, compostable
plastic bags acceptable for the “Green Cart” Composting program or reusable bags
No retail establishment, restaurant, vendor or non-profit vendor shall provide plastic bags or
compostable plastic bags to customers at the point of sale for the purpose of carrying goods away.
Recyclable paper bags (100% recyclable and 40% post-consumer recycled content) are allowed.
All stores, shops, eating places, food vendors and retail food vendors shall provide only recyclable
paper bags (100% recyclable and 40% post-consumer recycled content) or reusable bags as
checkout bags. NOTE: this ordinance was approved by the Voters of the Town of Farifax thus a
Environmental Impact Report was not needed.
All supermarkets are only allowed to provide reusable bags or recyclable paper bags as checkout
bags. Other retail establishments shall provide paper only or provide an option of paper or plastic.
NOTE: Save the Plastic Bag Coalition sued & the City of Palo Alto agreed not to expand the ban to
any more stores until the City completes an Environmental Impact Report.
Bag Bans have been passed by the following communities but are not yet in effect:
City of Calabasas, Marin County, City of San Jose, Santa Clara County, City of Santa Monica, and
Los Angeles County.
Maryland
Baltimore
Chesapeake
Bay
Chestertown
Bill prohibits any retail food dealer from providing purchasers of any product with a plastic bag for
use as a carry out bag. Does not apply to establishments that voluntary join program. All other
retailers are required to provide signage that says they only provide a bag if requested by
customers. Plastic Bag program includes bag labels, collection bins, reusable bags for sale,
signage and reporting.
Bill prohibits a store from providing disposable carryout bags unless it is made of 100% recyclable
material. A disposable paper bag must be made of minimum 40% post consumer recycled
content. A disposable plastic bag must be made of HDPE or LDPE. A store shall charge and
collect $0.05 for each disposable carryout bag the store provides
No establishment shall provide customers with plastic checkout bags less than 2.40 mils thick with
the exception of restaurants involved in take-out business. Paper bags can be used to replace
plastic bags at no cost.
Hawaii
Kauai
Maui
Ordinance passed that prohibits businesses from providing plastic bags to their customers at the
point of sale for the purpose of transporting groceries or other goods. Ordinance does not preclude
a business from making reusable bags or recyclable paper bags available for sale or without
charge to customers at the point of sale.
Ordinance passed that requires all retail establishments to provide only the following as check-out
bags to customers: recyclable paper bags, biodegradable bags, and/or reusable bags. Ordinance
does not prohibit stores from selling check-out bags to customers.
North Carolina
Outer Banks Prohibits retailers from providing customers with plastic bags at checkout unless the bag is a
reusable bag as defined in the bill. Paper bags can be provided to customers if the retailer
provides a recycled paper bag (100% recycled content).
Texas
Brownsville Ban on plastic bags starting on January 5, 2011 with a voluntary ban for the 12 months
proceeding. All businesses are prohibited from providing plastic checkout bags and are only
allowed to provide reusable bags, with or without charge with some exception. A $1.00 fee is
required to be paid by the customer to the business if a plastic or non-reusable bag is requested.
Monies are collected by the City and used for environmental programs and initiatives.
245
TEI Analytical focused on the chemical makeup of reusable bags and discovered the
presence of harmful chemicals.28 These findings have led to some organizations such
as Whole Foods and ChicoBag to release studies and statements showing that their
bags do not use harmful chemicals during the manufacturing process.29
Recycling Requirement
Both paper and plastic bags can be recycled and one strategy to reducing the
environmental impacts of paper and plastic bags is requiring recycling for both types of
bags. Some communities and states require retailers and/or bag manufacturers to
provide bag recycling. This is more applicable to plastic bags because paper bag
recycling is already available through curb-side recycling programs. These recycling
requirements can be stand-alone programs or can be coupled with a bag ban or fee to
increase the effectiveness of these disposable bag reduction options. The Illinois
Senate Bill 102 titled “The Plastic Bag and Film Recycling Act” would require plastic bag
manufacturers to provide an EPA approved recycling plan and would dictate a minimum
requirement of post-consumer recycled content.
Plastic bag recycling has increased in recent years and in 2006 alone, 812 million
pounds of post-consumer film, including plastic bags, were recovered for recycling,
which is a 24% increase over the previous year. Opponents to bag bans and fees such
as the American Chemistry Council feel that these requirements are enough to solve
the issue, stating that there are over 20,000 drop-off locations (Wal-Mart, Target and
Lowe’s) for plastic bags in all 50 states.
Successful plastic film and page recycling programs have been implemented in the
Twin Cities, MN 30 , Santa Cruz County, CA 31 , and Phoenix, AZ 32 which provide a
convenient way for local businesses and residents to recycle plastic film and bags. In
each of these programs, education and outreach to stakeholders was an important part
of the program’s success.
Madison, WI passed a recycling requirement in 2009 which provides City sponsored
drop-off facilities for residents to recycle their plastic bags and film. In addition, the City
has partnered with local businesses to promote additional locations where residents can
drop-off plastic bags and film for recycling. The program also prohibits residents from
disposing plastic bags in the municipal waste program and applies penalties to
residents that do not comply. While there is concern around issues of enforcement, this
program has provided dramatically more opportunities for the community to recycle
plastic bags and film and keep these items out of the landfill unless they are being used
as garbage bags.
28 TEI Analytical
29 Statements of manufacturing safety Whole Foods & ChicoBag
30 http://www.plasticbagrecycling.org/plasticbag/ss_inthebag.html
31 http://www.plasticbagrecycling.org/plasticbag/ss_greybears.html
32 http://www.plasticbagrecycling.org/plasticbag/ss_bagcentralstation.html
13246
In Illinois, the estimated 1.5% recycling rate for plastic grocery and merchandise bags
and 37% of Uncoated Old Corrugated Containers (OCC) and kraft paper (including
paper bags) indicates there is an opportunity to increase the effectiveness of the current
system.
In California, California State Law AB2449 requires large grocery stores and
pharmacies to create in-store recycling programs for collecting and recycling plastic
“carry out” bags, display educational materials to inform customers about the recycling
program, and offer reusable cloth bags for purchase. The bill also declares that certain
matters regarding plastic carryout bags are matters of statewide interest and concern
and prohibits public agencies from adopting, implementing, or enforcing an ordinance or
regulation, or rule that requires a store to collect, transport, or recycle plastic carryout
bags or conduct additional auditing or reporting, or imposing a plastic carryout bag fee
upon a store, except as specified. Many communities have turned to a plastic bag ban
as a way to address bag reduction in California without conflicting with the state law.
Education and Positive Reinforcement Programs
Education and Positive Reinforcement Programs can be used to drive customer
behavior by raising the level of awareness and understanding of the environmental and
economic impacts of disposable bags and positively reinforce customers when they use
reusable bags instead. Certain stores like Whole Foods and Target already give a
small discount off of purchases when consumers use reusable bags. These programs
also include educational message campaigns and slogans to help people remember to
“grab you bag” when you go shopping and reminders to recycle both paper and plastic
bags.
Evanston Disposable Bag Reduction Efforts
Several efforts are underway within the City of Evanston by citizen and student groups
to help address the issue of disposable bag use. The Public Advocacy Sector of
Citizens’ Greener Evanston has been actively educating the local community and is in
favor of an ordinance to enact a disposable bag fee in Evanston. The Evanston
Environment Board has discussed the disposable bag fee at several meetings over the
past year and published a memorandum stating that they are in favor of efforts aimed at
reducing shopping bag use.
At Northwestern University (NU), the University’s Chapter of the Roosevelt Institute and
the Northwestern Environmental Campus Outreach (ECO) group created an initiative
called “Bagless NU” which is working to eliminate plastic bags on NU's campus. They
are currently reaching out to local stores in Evanston to increase the implementation
and promotion of reusable products.
14247
Several options exist for programs and policies that can address the impact of shopping
bags in Evanston. These strategies can be individually approached or used in parallel
and can be customized to help reduce disposable bags over a period of time.
• Make disposable bag recycling available throughout Evanston – Working with
retailers to make recycling available to consumers will provide immediate
benefits of keeping the bags out of the landfill and helping to limit the virgin
materials used for bag production.
• Help residents obtain reusable bags – Providing residents access to reusable
bags is an important step to eliminating the need for the disposable bags. The
City can work to make reusable bags more accessible by making them readily
available for purchase at stores throughout Evanston and by helping to provide
discounted or no-cost reusable bags to residents who are not able to afford
reusable ones. Some existing grant dollars can be used to help purchase
reusable bags and staff can also pursue sponsorship of additional bags.
As stated previously, the market for reusable bags has significantly grown over
the last few years. The price range for reusable bags depends on the quality of
the bag, material, and other features; however, good quality, durable reusable
bag can be purchased for as little at $2.00. Based on census data,
approximately 230,000 reusable bags would be needed in order for every
Evanston household to have a supply for routine shopping needs at a cost of
approximately $456,050.33 Another approach could be for the City to only
provide bags to income qualified households or to partner with businesses to
offset the cost of the bags through advertisement. In addition to an initial
investment, the City would also need to allocate additional resources for the on-
going support of reusable bags in the community.
• Promote education and positive reinforcement - Educating the public on the ease
and simplicity of transitioning to reusable bags and informing the public about the
impacts of disposable bags is a key to this program’s success. Evanston
residents are environmentally conscious and can rise to the challenge of making
more sustainable consumer choices when presented with information and
options. Additional programming at the Ecology Center can be used to help
bring awareness and education to the community on the problem with disposable
bags and solutions to the problem.
• Implement a shopping bag tax – A ordinance to enact a $0.05 tax on all shopping
bags was introduced to the Administration and Public Works Committee of the
City Council on Monday April 25, 2011. The ordinance would affect all carry-out
bags of any material, most commonly plastic film or kraft paper which are
designed for one-time use to carry customer purchases from a store. The
33 According to the most recent census, there are approximately 32,575 households in Evanston following 2009
growth trends. If each household needed on average 7 reusable bags at $2.00 a piece, the total cost of providing
32,575 homes with 7 reusable bags would be $456,050.
15248
Committee recommended the ordinance be modified to consist of a ban of these
bags.
• Implement a shopping bag ban - The Administration and Public Works
Committee of the City Council recommended to staff that the draft ordinance
presented on Monday April 25, 2011 be updated to be a ban on all disposable
shopping bags provided by retailers in Evanston.
16249
ATTACHMENTS
17250
Attachment 1 – Chicago Sun Times Article
18251
19
Attachment 2 – Enacted US Bag Ban Legislation
Please follow this link to full version of white paper with all attachments on City website:
http://www.cityofevanston.org/sustainability/waste_reduction_recycling/White%20Paper%206.6
.11.pdf
252
DRAFT
4/12/2011
8/30/2010
67676767----OOOO----10101010
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Enacting Enacting Enacting Enacting a Tax on a Tax on a Tax on a Tax on DisposableDisposableDisposableDisposable Plastic ShoppingPlastic ShoppingPlastic ShoppingPlastic Shopping CarryoutCarryoutCarryoutCarryout BagsBagsBagsBags
WHEREAS, the City of Evanston (“the City”) Strategic Plan (“the Plan”),
adopted pursuant to Resolution 27-R-06, states that the City’s Natural Resources
Vision is to be known as “the Green City” and commits the City to embracing the best
ecological practices and policies in government, services and infrastructure; and
WHEREAS, Goal number 5 of the Plan is to “protect and optimize the
City’s natural resources and built environment, leading by example through
sustainable practices and behaviors” and specific objective “B” of Goal number 5 is to
“identify and utilize new practices that will improve the quality of life and enhance the
City’s sustainability;” and
WHEREAS, the production, use, and disposal of disposable plastic
shopping carryout bags have significant adverse impacts on the environment; and
WHEREAS, disposable plastic shopping carryout bags frequently become
litter and thereby a source visual blight; and
WHEREAS, to discourage and decrease the use of disposable plastic
shopping carryout bags within the City, it is necessary to regulate such use; and
WHEREAS, it is in the best interest of the health, safety and welfare of the
residents of the City that such regulation include a tax on disposable plastic shopping
carryout bags, in order to discourage their use and thereby reducing their adverse
impacts on the environment and the City,
253
DRAFT
67-O-10
~2~
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and
incorporated herein by reference.
SECTION 2: That the Evanston City Code of 1979, as amended, is
hereby further amended by the enactment of a new Title 3, Chapter 36 thereof, “Plastic
Shopping Disposable Carryout Bag Tax,” to read as follows:
3-36-1: TITLE:
This Chapter shall be titled and referred to as the “Plastic Shopping Disposable Carryout
Bag Tax.”
3-36-2: PURPOSE AND INTENT:
The purpose of this Chapter is to discourage the generation of waste in the form of
Disposable Plastic Shopping Carryout Bags by creating an economic incentive for
shoppers to use reusable shopping bags.
3-36-3: DEFINITIONS:
For the purposes of this Chapter, the words and terms listed shall have the meanings
ascribed to them in this Section:
PLASTIC SHOPPING DISPOSABLE CARRYOUT BAG: A bag of any material, most
commonly plastic film or Kraft Paper, designed for one-time use to carry customer
purchases from a store. "Plastic Shopping Disposable Carryout Bag" shall not include
the following: bags used by customers inside stores to package bulk items such as fruit,
vegetables, nuts, grains, candy, or small hardware items, such as nails and bolts; bags
used to contain or wrap frozen foods, meat or fish, whether pre-packaged or not,
flowers or potted plants, or other items where dampness may be a problem; bags used
to protect prepared foods or bakery goods; bags provided by pharmacists to contain
prescription drugs; or newspaper bags, door-hanger bags, laundry-dry cleaning bags, or
bags sold in packages containing multiple bags intended for use as food storage,
garbage, pet waste, or yard waste bags.
STORE: Any of the following Uses, whether principal, accessory, and/or temporary, as
defined in Section 6-18-3 of this Code, as amended: Convenience Store; Food Store
Establishment; Open Sales Lot; Resale Establishment; Retail Goods Establishment;
Type 2 Restaurant; and/or Wholesale Goods Establishment.
254
DRAFT
67-O-10
~3~
3-36-4: TAX IMPOSED:
Effective January 1, 2011 2012, a tax of twenty-five cents ($0.25 $0.05) is imposed on
each Plastic Shopping Disposable Carryout Bag used by customers of any Store in the
City of Evanston. The ultimate incidence of and liability for payment of said tax shall be
borne by customers for the receipt and use of such Plastic Shopping Disposable
Carryout Bags.
3-36-5: COLLECTION AND REMITTANCE OF TAX:
(A) Collection: Store operators in the City shall collect the tax authorized by this
Chapter from their customers at the time of sale. Store operators shall not, in
any way, reimburse any customer for any portion of said tax. Store operators
shall indicate on each customer’s transaction receipt the number of Plastic
Shopping Disposable Carryout Bags provided and the total amount of tax
charged.
(B) Remittance: Every Store operator shall, on a quarterly basis, remit the taxes
collected to the City and file with the City a return in a form prescribed by the City
Manager or his/her designee. The return and accompanying remittance shall be
due on or before the last day of the month following the end of the quarter during
which the tax is collected or is required to be collected pursuant to this Chapter
(i.e.: every April 30, July 31, October 31, and January 31).
3-36-6: ENFORCEMENT:
Whenever any Store operator fails to collect and/or remit the tax imposed by the terms
of this Chapter, the City Manager or his/her designee may issue or cause to be issued a
notice of violation or citation to said Store operator, to be heard in the City’s Division of
Administrative Hearings pursuant to the terms of Title 11 of the City Code, as amended,
or a court of competent jurisdiction. Nothing in this Section shall prevent the City from
seeking to enforce the terms of this Chapter in any manner provided by law.
3-36-7: PENALTIES:
(A) Fines: Each day any Store operator is found liable for violating this Chapter shall
constitute a separate offense that is subject to a daily fine of two hundred dollars
($200.00). Any such fine shall not relieve, reduce, or discharge the Store
operator’s liability for the full amount of taxes not collected and/or remitted.
(B) License Suspension/Revocation: If a Store operator is found liable for failing to
collect and/or remit the tax imposed by the terms of this Chapter, the City
Manager may suspend and/or revoke any and all City licenses held by said Store
operator related to his/her Store. Any suspension or revocation shall not relieve,
reduce, or discharge the Store operator’s liability for the full amount of taxes not
collected and/or remitted. The City shall not reinstate or renew any license of
255
DRAFT
67-O-10
~4~
any Store operator found liable for such a violation until he/she remits the taxes
owed and pays any associated fine in full.
3-36-8: DISPOSITION OF MONEYS:
All moneys that the City collects pursuant to the terms of this Chapter shall be paid into
the General Fund of the City Treasury to the City for deposit into the Ecology Center
Fund. No less than fifty percent (50%) of the moneys collected pursuant to the terms of
this Chapter shall be spent for the purposes of education and outreach related to
Disposable Carryout Bags.
SECTION 3: That if any provision of this ordinance or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that can be
given effect without the invalid application or provision, and each invalid provision or
invalid application of this ordinance is severable.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_________________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_________________________________
Rodney Greene, City Clerk
Approved as to form:
_________________________________
W. Grant Farrar, City Attorney
256
For Administration & Public Works meeting of June 13, 2011 Item APW2
Update Truck Restricted Routes and Designated Truck Routes
For Discussion
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, City Engineer
Rajeev Dahal, Senior Traffic Engineer
Subject: Discussion
Amending Section 10-11-13, 10-11-14 and 10-11-16 of the City Code to
Establish City-wide Weight Limit; Update Truck Restricted Routes and
Designated Truck Routes
Date: May 31, 2011
Recommended Action:
Staff recommends the consideration of an amendment to the City Code by which the
City Council would amend the code to establish a city-wide eight thousand (8,000)
pounds weight limit on streets unless otherwise designated; update truck restricted
routes which would result in the removal of restrictions on Sheridan Road from the
South City Limits to South Boulevard for vehicles carrying merchandise; and adopt the
designated truck routes as discussed by the Parking and Transportation Committee.
Funding Source:
Funding for the weight limit signs at entry points into the city and truck route signs would
be provided through the general fund budget, 2670.65115 traffic control supplies which
has $44,000 budgeted for FY2011.
Summary:
Staff is seeking direction from the Administration and Public Works Committee in
developing a proposed amendment to the City Code Sections 10-11-13, 10-11-14 and
10-11-16. The proposed amendment stems from aldermanic requests where staff was
asked to determine if weight limits could be established for Oakton Street east of Dodge
Avenue and for Church Street. In addition, staff review of the code resulted in the need
to make revisions to both the truck routes and truck restricted routes.
Memorandum
257
There are 3 categories of identification, namely: truck routes, truck restricted routes, and
routes with 8,000 pounds limits. Placing 8,000 pounds limits on primary streets pushes
some of the trucks to use adjacent parallel residential streets to deliver service.
Historically, residents have expressed concerns about trucks on residential streets and
even on some primary streets. These concerns are primarily due to vibration and noise
caused by trucks going over uneven street surface.
To address aldermanic and residents’ concern, staff is proposing a city-wide 8,000
pounds limit on all streets except those that are identified as truck routes or truck
prohibited routes. Trucks should primarily use the designated routes, and the 8,000 lb
limit streets only when they need to make local service deliveries as allowed by City
Code Section 10-1-9-2. Staff will notify all major businesses in the area of the changes
and work with the Evanston Police Department to arrange for target enforcement of
problem areas. Establishing a city-wide weight limit will save the city thousands of
dollars in signage since city-wide weight limit signs would only need to be posted on all
approaches to the City instead of each individual street.
8000 pound limit City-wide
The Illinois Vehicle Code states that local authorities can control the use of roadways
within its jurisdiction by trucks and other commercial vehicles (625 ILCS 5/15-316(c)).
Local authorities, such as the City of Evanston, can impose limitations on the weight of
certain trucks and commercial vehicles on designated roadways and such designation
shall be marked with appropriate signage. The streets subject to the weight limit
ordinance, Section 10-11-13, will only apply to those that are under the City’s
jurisdiction and not with the State of Illinois Department of Transportation’s (IDOT)
jurisdiction. The 8000 pounds restriction will not apply to the designated truck routes
per Section 10-11-16 or the overweight permit routes that are under IDOT jurisdiction -
as follows:
• Gross Point Road: South City Limits to Crawford Avenue
• Crawford Avenue: Gross Point Road to Central Street
• Central Street: Lincolnwood Avenue to Sherman Avenue
• Church Street: West City limits to Dodge Avenue
• Simpson Street: West City Limits to Elgin Road
• Elgin Road: Simpson Street to Leland Avenue
• Dempster Street: West City Limits to Sherman Place
• Asbury Avenue: Oakton Street to Howard Street
• South Boulevard: Chicago Avenue to Sheridan Road
• Sheridan Road: South Boulevard to South City Limits
The majority of the primary routes in Evanston has been or needs to be identified as
truck routes to guide service deliveries and minimize the impact to residential streets.
Viaduct clearance is a major factor in establishing the primary routes in Evanston. The
258
recommended changes to the City Code reflect the truck route map that was
established in 1980’s. The code must be changed to facilitate enforcement.
Designated Truck Routes:
The following streets have been designated truck routes in the City Code:
• Central Street: Sherman Avenue to Gross Point Road (will be amended from
Lincolnwood Avenue to Gross Point Road)
• Chicago Avenue: Howard Street to Clark Street
• Church Street: McCormick Boulevard to Chicago Avenue (will be amended from
Dodge Avenue to Chicago Avenue)
• Dempster Street: McCormick Boulevard to Oak Avenue (will be removed since it
is under IDOT jurisdiction)
• Dodge Avenue: Howard Street to Simpson Street
• Emerson Street: McCormick Boulevard to Sherman Avenue (will be amended
from Leland Avenue to Sherman Avenue)
• Green Bay Road: Emerson Street to Isabella Avenue
• Greenwood Street: Chicago Avenue to Sherman Avenue
• Main Street: McCormick Boulevard to Chicago Avenue
• Oak Avenue: Clark Street to Davis Street
• Ridge Avenue: Clark Street to Emerson Street
• Sherman Avenue: Dempster Street to Central Street
• Simpson Street: Dodge Avenue to Ashland Avenue
• Simpson Street: Ashland Avenue to Green Bay Road
The City Code Section 10-11-16 needs to be updated to include the following streets to
provide service delivery routes to trucks that weigh over 8000 pounds and to connect
the designated truck route network:
• Ashland Avenue: Green Bay Road to Simpson Street due to the angle of the
Noyes/Green Bay intersection.
• Asbury Avenue: Green Bay Road to Emerson Street since southbound Green
Bay Road left turns are prohibited onto Emerson Street.
• Clark Street: Oak Avenue to Ridge Street to complete the truck route to access
Emerson Street.
• Crawford Avenue: North City Limits to Gross Point Road, and Central Street to
the South City Limits to connect IDOT overweight permit routes.
• Davis Street: Chicago Avenue to Oak Avenue to complete the network so that
trucks can exit the area and not loop back to use Sherman Avenue.
• Dempster Street: Sherman Place to Chicago Avenue. This segment connects
the IDOT overweight permit route to City truck route.
• Elgin Road/Clark Street: from Emerson Street to Chicago Avenue so that trucks
do not proceed on Emerson Street to Sherman Avenue. The viaduct clearance
on this segment of the street is greater than on Emerson Street.
259
• Gross Point Road: North City Limits to Crawford Avenue to connect IDOT
overweight routes.
• Oakton Street: West City Limits to Dodge Avenue to serve the
commercial/industrial area to the west; this section was previously a Cook
County route.
• McCormick Blvd: Emerson Street to Green Bay Road to connect Emerson Street
to Green Bay Road; this section was previously an IDOT route.
Vehicle Carrying Merchandise Restriction:
The section of Sheridan Road from the south City Limits to South Boulevard is within
the jurisdiction of IDOT and identified as an overweight permit route. Therefore the City
cannot restrict vehicles carrying merchandise. Staff recommends that the restriction be
removed from the City Code Section 10-11-14. However, if the Committee wishes to
retain the restriction staff will submit the request to IDOT.
Upon receiving approval of these changes to the City Code from the Administration and
Public Works Committee, staff will work with Legal to prepare a revised ordinance for
introduction in July.
260
NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E
M I C H I G A NJENKS ST
HAVEN ST
PAYNE ST
LEON PL
P
O
P
L
A
R
A
V
E
GREY AVEHARRISON ST
PR
A
I
R
I
E
A
V
E
REBA PL
COLFAX ST
SH
E
R
IDAN
RD
PARK PL
ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK
AVE
SHERIDAN PL
RIDGE CTMcCORMICK BLVDG
R
E
E
N
B
A
Y
R
D
THAYER ST
PRATT CTGRANT
PITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECENTRAL ST
CALLAN AVERIDGE TER
HULL TER
HOWARD STCOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN
FOREST AVEINGLESIDE PK
GREY AVEST. MARK'S CTEMERSON ST SHERMAN AVEWILDER ST GARRISON AVECAMPUS DRMILBURN PK
THELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVELEMAR AVEMARCY AVEDAVIS S
T
MAPLE AVEHARTZELL ST
LIBRARY PL
SIMPSON ST
CLYDE AVEBROWN AVEGREELEYELMWOOD AVESEWARD ST
R O S L YN PL
GREY AVEFLORENCE AVEHOWARD ST
ISABELLA ST
GROSS POINT RDCUSTER AVELYONS ST
FOWLER AVECLARK
S
T
DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEEMERSON ST
BRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST
PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH
S
T
CRAIN ST
DEMPSTER STJACKSON AVEKEDZIE ST
CLINTON PL
McDANIEL AVEBRI
D
G
E
ST
CALVIN CIR
BROWN AVENORMANDY PL
WOODLAND RD
ELINOR PL
WARREN STLIVINGSTON WASHINGTON ST
NATHANIEL PL OAKKEENEY ST SOUTH BLVD
HAMILTON ST
E
A
S
T
R
A
I
L
R
O
A
D
A
V
E
GREENWOOD ST
UNIVERSITY PLREESE AVEBRUMMEL PL
GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL
BRADLEY PL
GREENLEAF STWALNUT AVEROSALIE ST
BURNHAM PLBENSON AVESHERMAN PL
CULVER
FORESTVIEW RDMARTHA LNHAWTHORNE LN
WADE CT
BROWN AVECROFT LNBROWNGREYCENTRAL ST
RIDGE AVECHANCELLOR ST
PAYNE ST
WESLEY AVEDODGE AVEHARVARD TER MAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL
RIDGE AVEASBURY AVEFOWLER AVEBROADWAY AVEHARTREY AVECASE ST
SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST
STE
W
A
R
T
A
V
EMARCY AVEWELLINGTON CTCLEVELAND ST
MONROE ST
LINDEN PL LAKE SHORE BLVDKNOX
CIRHILLSIDE LN
TRINITY CT
SHERIDAN
SQEDGEMERE CTG
R
E
E
N
B
A
Y
R
D
GARNETT PL
ASHLAND AVEGROVE ST
FOSTER ST
ASBURY AVEBARTON AVEEUCLIDPARK PL
WESLEYCLARK ST
LIVINGSTON ST
COLFAX TER
HARRISON
GRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST
ISABELLA ST
DAVIS ST
MAIN ST
RIDGE AVEASBURY AVET
H
A
Y
E
R
C
T
THAYER ST
ISABELLA ST
HAYES
DARTMOUTH PL
COLFAX PL
THAYERTHAYERSTCRAW
FORD
LINCOLNWOOD DRMILBURN ST
LAKESIDE CT
CHURCH ST
HARTZELL ST
P
R
A
I
R
I
E
A
V
E
DODGE AVEOAKTON ST
SOUTH BLVD
CRAINMcDANIEL AVEPITNER AVELEE ST
NOYES ST
LAKE ST
THAYER ST
WASHINGTON ST
LAKE ST
LIVINGSTONCHANCELLOR
LYONS ST
DEWEY AVEPAYNE ST
MAIN STDODGE AVECENTRAL ST
McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL ST
WASHINGTON ST
PITNER AVELINCOLN ST
HINMAN
AVE
SEWARD ST
WESLEY AVECENTRAL ST
KEENEY ST RIDGE
AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST
LINCOLN ST
SEWARD STDARROW AVEGREY AVEPARK PL
ORRINGTON AVEELGI
N
R
D
ELMWOOD AVECOLFAX ST
HINMAN AVEGROVE
S
T
ELG
I
N
R
D
FLORENCE AVEFOREST AVEFOSTER STSIMPSON ST
WESLEY AVEOAKTON ST SHERIDAN
RD
SHERIDAN RD
DEMPSTER ST
GREY AVELEE ST
SIMPSON ST
CHICAGO
AVECHICAGO
AVEBENNETT AVEMADISON ST
KEENEY STRIDGE AVESHERIDAN RDMONTICELLO PL
RICHMOND AVEGRANT ST ASBURY AVEMcDANIEL AVEAUSTIN STASHLAND AVEWESLEY AVEGLENVIEW RD
NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEMULFORD ST
GREENLEAF ST
HILLSIDE RD
CLEVELAND ST BROWN AVEHARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST
McCORMICK BLVDFOSTER STGREENWOOD ST
CALLANPARK PL
JUDSON
AVE
NOYES ST
DARROW AVEASHLAND AVEHARRISON ST
EASTWOOD AVEARTSCIRCLE DR
NOYES WOODBINE AVEPRINCETONCLIFFORD ST
HIGHLAND AVELAWNDALE AVETECH DR
DARTMOUTH PL
1200
1800 29002300200019001600400100
200
800
900
1000
1700
2100
2700
2800
500
2100
2700 340030002200160015001000500300300
1100
1200
1300
1800
1900
2300
2900
900 28002500270025007006005002400
1400
1500
1900
2200
2300
2600 350026002400180017001500120011001000800600
2500
2600
300
400
600
800
700
2800 3600230020002200130012001100700200400
1600
200
1000 380033001700900900200500
2000
1300
1600
2500
2400 370026002400210019001400100300100700
1400
1500
2200
100
1100
1700
2000 32003100210018001300140080060040012'-4"
11'-7"
14'-1"
14'-3"
12'-0"
12'-3"
13'-1"
13'-11"
11'-7"
11'-8"
13'-0"
12'-5"
13'-5"
12'-1"
12'-0"
11'-7"
11'-9"
11'-10"
12'-9"
11'-7"
13'-3"
11'-7"
11'-9"
12'-0"
11'-9"
12'-5"
11'-9"
14'-2"
12'-7"
11'-11"
12'-10"
11'-7"
11'-5"
13'-9"
11'-9"
Proposed City of Evanston Truck Routes
Bridges
Posted Height (2" less than actual)
Actual Height
IDOT Posted HeightTruck Routes
Truck Route
Truck Prohibited
IDOT Street
Street (8,000 Pound Limit)
Railroad
Water
5/31/2011
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
0 10.5 Mile
1:31,680
1 inch = 0.5 mile
TruckRoutesLetter.mxd
261
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, June 13, 2011
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON,
CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF May 23, 2011
III. ITEMS FOR CONSIDERATION
(P1) Consideration of a Request for a Two Year Time Extension for an Approved
Planned Development for 318-20 Dempster that Expires on June 30, 2011.
Staff recommends approval of the two year extension request. The project involves
the renovation of the former livery stable behind the existing landmark double house
located on the property. The planned development was adopted on March 24, 2008.
For Action
(P2) Consideration of a Requested Time Extension of Planned Development
Approved by Ordinance 93-O-03 for Property at 1710 Orrington Avenue and
1717-1725 Sherman Avenue
Staff recommends the approval of a two year extension to the approved site
development allowances granted in the planned development for the Orrington Hotel
(1710 Orrington Ave.) and the Orrington garage (1717-25 Sherman Ave.). The
applicant has requested a five year extension. The previous extension, approved on
March 24, 2008, expires on October 11, 2011. The remaining scope of work for the
project is the construction of thirty residential units in three floors above the existing
parking garage at 1717-25 Sherman, owned and used by the Hotel.
For Action
262
Planning & Development Committee Meeting Agenda Page 2 of 2
June 13, 2011
(P3) Consideration of a Request for a Two Year Extension of a Special Use for
the Establishment of a Dormitory Located at 1620 Central Street (National
Louis University PACE Program Dormitory
Staff recommends approval of the requested two year extension. The project and
special use are consistent with the Comprehensive Plan and the Central Street
Zoning Overlay. The adopted special use expires on July 11, 2011.
For Action
(P4) Ordinance 55-0-11 Amending Subsection 2-9-8-C of the City Code to Require
Mailed Notice of Certain Meetings of the Preservation Commission.
This proposed Ordinance requires notice to neighbors within 250 feet of certain
applications for Certificates of Appropriateness. Staff recommends introduction.
For Introduction
IV. ITEMS FOR DISCUSSION
(PD1) Discussion of Draft Ordinance Amending Various Portions of the Zoning
Ordinance to Require Permits for Minor Home Occupations
V. COMMUNICATIONS
VI. ADJOURNMENT
263
Planning & Development Committee Meeting
Minutes of May 23, 2011
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
ALDERMEN PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne
STAFF PRESENT: G. Farrar, S. Griffin, C. Hurley, D. Marino, B. Newman, S. Sklenar
PRESIDING OFFICIAL: Ald. Wilson
I. DECLARATION OF QUORUM
A quorum being present, Chair Wilson called the meeting to order at 7:202p.m.
II. APPROVAL OF THE MAY 9, 2011 MEETING MINUTES
Ald. Holmes moved approval, seconded by Ald. Rainey.
The minutes of the May 9, 2011 meeting were approved unanimously, 4-0 (Ald.
Wynne had not arrived yet).
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 39-O-11, Granting a Special Use for a Resale Establishment at 1610
Maple Street in the D3 Downtown Core Development District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance
39-O-11, granting a special use permit for the operation of a Resale Establishment
with certain conditions at 1610 Maple Avenue. The proposed business meets all
special use standards as identified in the attached ZBA findings letter and complies
with the General Plan that designates this area as the Central Business District, as
identified in the staff report to the Zoning Board of Appeals. For Introduction
Ald. Rainey moved approval, seconded by Ald. Holmes.
Ald. Rainey welcomed Linda DeWine, the proprietor of the proposed resale shop and
expressed concern that the alley may not be an appropriate place for people bringing
clothes to the shop, but would be, for furniture. Ms. DeWine agreed, adding that it is
muddy in the alley when wet, and that she would be taking in items by appointment, so
nothing would be left outside, as it has been at other second-hand stores. Chair Wilson,
who’s ward the store is in, agreed and requested that Grant Farrar amend the Ordinance
appropriately.
Chair Wilson moved to suspend the rules and consider the Ordinance for action,
seconded by Ald. Rainey.
DRAFT –
NOT APPROVED
264
Planning & Development Committee Meeting
Minutes of 5-23-11
Page 2 of 4
The Committee welcomed Ms. DeWine and discussed the resale shop owner not
displaying items on the sidewalk, the best time to get deliveries as the Davis St. stores
share the alley for deliveries, the fact that the Ordinance runs with the business, not the
land, and occasional exceptions to the rear door requirement if an item is too wide to fit in
the 34” rear door, as the front door width is 36”.
Ald. Rainey moved to amend the Ordinance to allow deliveries in the front and rear,
seconded by Ald. Fiske.
The Committee voted unanimously 4-0 to recommend Ordinance 39-O-11 for
approval.
(P2) Ordinance 46-O-11, Granting a Special Use Permit For The Planned
Development Proposed at 1915-1919 Grey Avenue
Plan Commission and City staff recommend the adoption of Ordinance 46-O-01,
granting a special use permit for the planned development proposed at 1915-1919
Grey Avenue. This proposed development will stimulate neighborhood revitalization
and provide 6 units of affordable housing, four units of new construction and two
rehabilitated units as part of Neighborhood Stabilization Program 2 (NSP2). The
applicant requests to exceed development allowances to build a 4 unit multi-family
structure on the property and to allow the new residential building to stand 9’ 4 ½”
from the existing residential structure. This development allowance requires a 2/3
approving vote from the City Council. For Introduction
Ald. Rainey moved approval, seconded by Ald. Holmes.
Dennis Marino introduced Todd Lieberman of Brinshore Development. Mr. Lieberman
explained that Brinshore is partnering with the City in the NSP2 project to acquire, renovate
and rent or sell properties in 2 census tracts of Evanston.
Mr. Lieberman introduced architect, Nathan Kipnis who explained that this project to re-
develop a vacant building with 2 vacant parcels next door to the south, is an exceptional
opportunity to build 6 affordable rental units:
• Including 2 modern, handicap accessible units on the first floor which will have their own
main floor entrances and exits
• A total of 7 parking spaces
• A fence will be erected along the alley from the southwest corner of the property to the
parkway
• Includes (2) 3 bedroom accessible units on the first floor of the newly constructed
building
• Includes (2) 2 bedroom units on the second floor with a sky-lit study area
• The hot water will be heated by 5 solar panels for the 4 units
• The building will be brick with cement fiber board on the sides
• Includes a deck in the rear
• No basement
• Landscape plans include the removal of 2 trees and the addition of 3 trees on the alley
side
• Approximate square footage of each unit: 1,270 sq. ft.
265
Planning & Development Committee Meeting
Minutes of 5-23-11
Page 3 of 4
Mr. Kipnis presented photos of the site and neighborhood buildings.
Attorney Steve Friedland of Applegate & Thorne-Thomsen, explained that the following
public benefits justify the project’s request to exceed development allowances:
• It will stimulate neighborhood revitalization
• It provides a variety of housing types for affordable housing
• It will provide 2 affordable handicap accessible units
• It will eliminate the blighted existing structure (which was in foreclosure)
• It will be taxable property
Rodney Green of 2016 Brown said he and others on his block did not receive a notice
about the project, only about the fence. Mr. Marino said the requirement of notice to
neighbors within 1,000’ had been complied with and asked the developers to explain the
construction schedule to the public. Mr. Lieberman said the renovation at 1919 Grey is well
underway, preparation for the new construction will commence this summer, and
construction will begin in the 3rd and 4th quarter.
Betty Ester, on behalf of her neighbor at 1923 Foster, said her neighbor did not receive a
notice but asked why the developer needs a special permit to do the project, why a 2/3
vote from council is needed and the height of the new building. The developers replied that
they are requesting allowances that exceed the Planned Development allowances such as
the number of parking spaces (7 requested, 8 required), and the required distance between
2 buildings (9’ 4.5” requested; 12’ required). The height of the building is 24’, 2 3/8”. They
also explained that a 2/3 vote is required for planned developments.
The Committee confirmed that there are 3 means by which a planned development can be
noticed: publication, sign and mailing. Staff had done all 3 means to get the word out to as
many people as possible. Mr. Farrar added that failure to do the mailing does not
invalidate the hearing.
The Committee voted unanimously 5-0 to recommend approval of Ordinance 46-O-11.
(P3) Ordinance 53-O-11: Amending Various Portions of the Green Building
Ordinance
Staff recommends passage of Ordinance 53-O-11, amending various portions of the
Green Building Ordinance, Title 5, Chapter 24 of the City of Evanston Code of 1979.
This amendment provides for an appendix to address Evanston Sustainable Building
Measures for New Construction which is part of an option for compliance with the
City’s goal of green building design for buildings ten thousand square feet (10,000
sq. ft.) to twenty thousand square feet (20,000 sq. ft.) For Introduction
Ald. Rainey moved approval, seconded by Ald. Wynne.
Catherine Hurley, Sustainable Program Coordinator, explained the process of the Green
Building Ordinance that led to the proposed amendment to apply to new construction
projects of 10,000 sq. ft. - 20,000 sq. ft. She explained that the objective was to make them
straightforward enough for the developer to follow, easy enough to enforce, and to make
them attainable enough so as not to discourage development in Evanston.
266
Planning & Development Committee Meeting
Minutes of 5-23-11
Page 4 of 4
The amendment includes the points for those projects of 10,000 to 20,000 sq. ft. and the
correction of a typo.
The Committee voted unanimously to recommend approval of the amendment to
Ordinance 53-O-11.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 8;11 p.m.
Respectfully submitted,
Bobbie Newman
267
For City Council Meeting of June 13, 2011 Item P1
Business of the City by Motion: Time Extension for 318-20 Dempster Street
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Subject: Request for a Two Year Time Extension for the Planned Development
Approved for 318-20 Dempster Street
Date: June 1, 2011
Recommended Action
Staff recommends approval of the two year extension request. The project and planned
development are consistent with the goals of the Comprehensive Plan and the Historic
Preservation Ordinance, each having special emphasis on adaptive reuse.
Summary
Geoffrey Bushor, property owner, requests a two year extension of the Planned
Development (PD) authorized by Ordinance 39-O-08. The PD includes two properties
at the above address including a two-unit, Burnham designed landmark residential
structure and a former livery stable to be rehabilitated into a single family home.
Legislative History
A previous extension request for 27 months was granted on March 23, 2009 that
expires June 30, 2011. The applicant’s attorney has stated that because of the
challenging real estate market and difficult economic environment, the owner needs a
two year extension to obtain the necessary buyers.
Attachments
Ordinance 39-O-08
Letter of May 6, 2011 requesting a two year extension
Memorandum
268
269
270
271
272
273
274
275
276
277
278
279
280
281
282
283
284
285
For City Council Meeting of June 13, 2011 Item P2
Business of the City by Motion: Time Extension for 1710 Orrington Avenue and
1717-1725 Sherman Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Craig Sklenar, General Planner
Subject: Requested Time Extension of Planned Development Approved by
Ordinance 93-O-03 for Property at 1710 Orrington Avenue and 1717-1725
Sherman Avenue
Date: June 1, 2011
Recommended Action
Staff recommends the approval of a two year extension to the approved site
development allowances granted in the planned development for the Orrington Hotel
(1710 Orrington Ave.) and the Orrington garage (1717-25 Sherman Ave.). The applicant
has requested a five year extension. The previous extension, approved on March 24,
2008, expires on October 11, 2011. The remaining scope of work for the project is the
construction of thirty residential units in three floors above the existing parking garage at
1717-25 Sherman, owned and used by the Hotel.
Background
Applicant applied for a Planned Development in August of 2003. The applicant
requested development allowance to renovate and expand the Orrington Hotel located
at 1710 Orrington Avenue and to construct up to 30 residential units above the hotel’s
parking garage located at 1717-1725 Sherman Avenue.
The zoning analysis conducted in 2003 placed both parcels of land within one zoning
lot. The property located at 1717-1725 Sherman Avenue is currently a parking structure
with ground floor retail. This parcel of land straddled two zoning districts, D2 and D3.
Since the majority of the property is located within a D3 zoning, the zoning analysis
placed the entire parcel in a D3 zoning district.
Legislative History
This planned development was approved in August of 2003 granting a period of up to
five years for the Owner to apply for a building permit for all phases of the proposed
development. The applicant completed the expansion and restoration of the property at
1710 Orrington, and in 2008 applied to have the planned development extended an
additional three years to allow more time to build the residential component at 1717-
1725 Sherman Avenue. This time was needed due to the economic climate and shift in
demand in the housing market. The applicant’s attorney states that the development of
Memorandum
286
the residential phase remains critical to the owner’s longer-term financial ability to
complete the renovation and ultimately the preservation of the Orrington Hotel.
However, continued poor market conditions and a sluggish economy continue to delay
the owner’s plans to move forward with the residential phase. Notwithstanding present
economic conditions, the owner remains committed to the overall success of this project
as evidenced by its reflagging of the hotel to a Hilton brand in May 2010 at a cost of
approximately $1,000,000, which has resulted in increased occupancy, among other
benefits.
Summary
Consistent with the Comprehensive General Plan
The proposed development still enhances existing assets of the central business
district, which will preserve and energize the existing character of downtown; it will add
housing stock to the central business district which will in turn increase the property tax
base of the City.
The proposed development’s smaller scale in comparison to recent residential projects
offers a different option of housing in the core of downtown Evanston. The additional
will increase the taxable value of the existing property.
Consistent with the 1989 Downtown Plan
This development is consistent with the themes and objectives of the1989 Downtown
Plan. A number of major themes listed in 1989 Downtown Plan relate to the proposed
development including:
(1) Economic Growth that increases the Downtown’s revenue contribution to the
community and competitive edge over other sub regional economic centers;
(2) Creating Livable Environments that attract shoppers, businesses and residents to
the downtown
(3) Keeping Downtown as a People Place bustling with activity, and;
(4) Human scales that retains the strong pedestrian orientation and physical amenities
of Downtown.
Consistent with the 2009 Downtown Plan and Proposed Zoning Update
This development is also consistent with the themes and objectives of the new
Downtown Plan adopted in 2009. This ranges from the promotion of rehabilitation and
adaptive reuse of buildings and sites that provide historical and architectural context to
Improving the quality of the physical environment.
While the proposed height is 15’ taller than allowed in the proposed zoning update in
the district in which the garage is located, the overall impact to the design would result
in a loss of one story of residential. Allowing the development in its current proposed
form would be consistent with the zoning lot buildings’ massing and character of the
Orrington Hotel property which continues to be in a more intense district. The proposed
development’s Floor Area Ratio (FAR) of 4.23 is still under the maximum allowed FAR
of 4.5, both in the current D3 Zoning Ordinance and the proposed DT-1 Zoning
Ordinance.
Attachments
Ordinance 93-O-03
Letter requesting extension
287
Sherman Avenue Residential Development Elevations
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
For City Council Meeting of June 13, 2011 Item P3
Business of the City by Motion: Time Extension for 1620 Central Street
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Subject: Request for a Two Year Extension of a Special Use for the Establishment
of a Dormitory Located at 1620 Central Street (National Louis University
PACE Program Dormitory)
Date: June 1, 2011
Recommended Action
Staff recommends approval of the requested two year extension. The project and
special use are consistent with the Comprehensive Plan and the Central Street Zoning
Overlay.
Summary
The property owner, National Louis University (NLU), has requested a two year
extension of a special use granted by Ordinance 79-O-08 that expires on July 11, 2011
unless it is extended. The special use allows NLU to renovate 1614-20 Central Street
into a dormitory for NLU’s PACE program for young adults with multiple learning
disabilities. The applicant’s attorney cites the need for the project to overcome the
many challenges posed by adverse economic conditions. The property is currently
vacant. It was also vacant when purchased by NLU.
Legislative History
The special use, granted in Ordinance 79-O-08 (attached), was granted a two year
extension on July 13, 2009 for two years until July 11, 2011. The Comprehensive Plan
encourages both new housing construction and the conversion of underutilized non-
residential buildings to housing in order to increase housing variety.
Attachments
Ordinance 79-O-08
Letter of May 10, 2011 requesting a two year extension
Memorandum
305
306
307
308
309
310
311
312
For City Council meeting of June 13, 2011 Item P4
Ordinance 55-O-11: Requiring Mailed Notice of Certain Meetings of the
Preservation Commission
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Carlos D. Ruiz, Senior Planner/Preservation Coordinator
Subject: Ordinance 55-O-11 Amending Subsection 2-9-8 (C) of the City Code to
Require Mailed Notice of Certain Meetings of the Preservation Commission
Date: May 31, 2011
Recommended Action
Staff recommends City Council adoption of Ordinance 55-O-11 Amending Subsection
2-9-8 (C) of the City Code to Require Mailed Notice of Certain Meetings of the
Preservation Commission.
Summary
At present, Certificate of Appropriateness (COA) applications do not require notice to
certain affected neighbors of the Preservation Commission’s meeting(s), when such
applications are scheduled for review. These COA applications include: additions and
alterations, construction of new primary structures, relocation of existing primary
structures and/or secondary structures and demolition of significant and/or contributing
primary structures affecting designated landmarks of structures within local Evanston
Historic Districts.
Ordinance 55-O-11 will require notification by regular mail of certain meetings of the
Preservation Commission to owners within two hundred fifty feet (250’) of the subject
property. The notice requirement will cover additions, construction of new primary
structures, relocation of existing primary structures and/or secondary structures and
demolition of significant and/or contributing primary structures. The Preservation
Commission’s Secretary or his/her designee (Preservation Coordinator) will send, five
business days prior to the meeting, the notification to owners by regular mail.
Applicants will “pay the City a fee, equivalent to the then-current first class postage rate
as determined by the U.S. Postal Service, for each such notice sent.” The range of
mailing cost per COA is estimated to be between $25-$40, depending on neighborhood
Memorandum
313
Page 2 of 2
density (the number of parcels to be noticed within 250 feet). Currently the City charges
fees of $25 for minor work (e.g. fences), $50 for additions and $100 for construction of
new primary structures depending on the scale of the project applying for a COA. The
postage fees would be charged in addition to the COA fees.
Ordinance 55-O-11 does not preclude City staff from conducting administrative reviews
and approvals of Certificate of Appropriateness for routine work such as, but not limited
to: re-roofing, fences, small alterations (i.e. new dormers) or installation of new window
openings and windows, driveways, walkways, porch stairs, decks, etc. provided that
such work does not require a zoning variation, a zoning fence variation or a special use.
Legislative History
At the City Council meeting of May 9, 2011, 3rd Ward Alderman Melissa Wynne made a
reference to City staff to look at the Preservation Ordinance and draft a text amendment
that will require notice to neighbors within at least two hundred feet (200’) feet of a
subject property for any additions within historic districts.
Attachments
Ordinance 55-O-11
314
5/31/2011
55555555----OOOO----11111111
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Amending Amending Amending Amending Subsection 2Subsection 2Subsection 2Subsection 2----9999----8888----(C)(C)(C)(C) of the City Codeof the City Codeof the City Codeof the City Code
to Require Mailed Notice of Certain Meetingsto Require Mailed Notice of Certain Meetingsto Require Mailed Notice of Certain Meetingsto Require Mailed Notice of Certain Meetings
of the Preservation Commissionof the Preservation Commissionof the Preservation Commissionof the Preservation Commission
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Subsection 2-9-8-(C) of the Evanston City Code of
1979, as amended (“City Code”), is hereby further amended to read as follows:
(C) Review by Commission:
1. The Commission shall review the application and vote to issue or deny the
application within forty-five (45) days following receipt of the application.
The time to consider the application may be extended with the consent of
the applicant. The Secretary of the Commission shall notify, by regular
mail, the applicant and the owner of record of the time and place of any
Commission meeting to consider the application at least five (5) business
days prior to the meeting. The applicant or his/her authorized
representative shall be allowed to appear and present testimony in regard
to the application.
2. The Secretary or his/her designee shall also notify, by regular mail, certain
affected neighbors of those meetings wherein the Commission shall
review applications for Certificates of Appropriateness for any of the
following activities: additions to existing structures; construction of new
primary structures; relocation of existing primary structures and/or
secondary structures; demolition of significant and/or contributing primary
structures. Such notice shall be sent to all owners, whose addresses
appear on a current tax assessment list provided by the applicant, of real
property located within a radius of two hundred fifty feet (250') of the
subject property. Said distance shall include open space, roads, streets,
alleys and other rights-of-way. Such notice shall be sent at least five (5)
business days prior to the meeting. The applicant shall pay the City a fee,
equivalent to the then-current first class postage rate as determined by the
U.S. Postal Service, for each such notice sent. The failure of delivery of
such notice shall not invalidate any such hearing.
315
55-O-11
~2~
SECTION 2: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 3: That if any provision of this ordinance or application thereof
to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this ordinance is severable.
SECTION 4: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
316
For City Council meeting of June 13, 2011 Item P5
Ordinance 46-O-11 Granting a Planned Development at 1915-1919 Grey Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Manager, Planning and Zoning Division
Craig Sklenar, General Planner
Subject: 1915-1919 Grey Avenue Planned Development
Date: June 7, 2011
Recommended Action
Plan Commission and City staff recommend the adoption of Ordinance 46-O-11,
granting a special use permit for the planned development proposed at 1915-1919 Grey
Avenue. This proposed development will stimulate neighborhood revitalization and
provide 6 units of affordable housing, four units of new construction and two
rehabilitated units. This ordinance was introduced at the May 23, 2011 Council meeting.
This planned development is consistent with the goals and objectives of the
Comprehensive General Plan. The Comprehensive Plan seeks out variety in housing
types, providing for diverse housing choices throughout the community. This
development at 1915-1919 Grey Avenue provides a mix of housing types that are
consistent with the immediate block and the surrounding neighborhood but offers new
unit types and high quality new construction choices at affordable rents.
The Neighborhood Stabilization Program 2 (NSP2) was created to stabilize and
revitalize urban neighborhoods. The proposed plan development will stimulate intended
revitalization in a neighborhood that has experienced substantial foreclosures during the
past three years and minimal new construction over many years
Summary
BrinNSP, LLC, property owner, applies for a Planned Development at 1915-1919 Grey
Avenue. The subject property is in the R3 General Residential Zoning District. The
applicant proposes to:
- Renovate the current two-flat located on the property
Memorandum
317
- Build a 4 unit multi-family residential structure on the southern portion of
the parcel.
The applicant anticipates beginning construction on the new structure in the summer of
2011. The renovations for the existing two-flat are currently underway.
The applicant is requesting special use approval for a planned development as allowed
zoning code section 6-8-1-10(B). That section allows any zoning lot over 10,000 sq. ft.
to apply for a planned development in the R3 District. The applicant is seeking a
reduction of overall required off-street parking from 10 spaces to 7 spaces. Staff
believes that 7 parking spaces will be sufficient. The applicant also requests to exceed
development allowances to build a 4 unit multi-family structure on the property and to
allow the new residential building to stand 9’ 4 ½” from the existing residential structure.
This development allowance requires a 2/3 approving vote from the City Council.
The Plan Commission recommends the following conditions:
- That the applicant place a fencing structure no higher than 42” along the
southern lot line to protect pedestrians entering the building from vehicular
traffic along the alley
Background
1915-1919 Grey Avenue was acquired with funds from the NSP2 grant that the City of
Evanston, in partnership with Brinshore Development, LLC, received to purchase, rehab
and reoccupy 100 foreclosed or abandoned residential units in the City.
This property is a component to the stabilization effort. The new 4 unit structure will be
a $1 million investment in the neighborhood alone, include 2 handicap accessible units
and will be offered to families making up to 120% of the Area Median Income.
Legislative History
May 23, 2011 -- Introduced at the City Council meeting.
April 13, 2011 – Plan Commission voted 7-0 to recommend approval with conditions of
the requested planned development.
Attachments
Ordinance 46-O-11
This document provides a detailed description of the proposed planned development
and the development allowances that will be granted.
Plan Commission Staff Report
318
This report includes a detailed background and analysis evaluation of the proposal as it
relates to the Comprehensive General Plan.
Plan Commission Minutes
1915-1919 Grey Avenue Planned Development Application Binder
This document is the application submitted by BriNSP, LLC for the planned
development. It includes proposed site plans and statements as to how the planned
development adheres to the standards for approval of a planned development.
1915-1919 Grey Avenue Planned Development Application Binder can be found at this
link:
http://www.cityofevanston.org/assets/1915-1919%20Grey%20Avenue%20PD%20Application.pdf
319
5/12/2011
46464646----OOOO----11111111
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
GrantinGrantinGrantinGranting a g a g a g a Special UseSpecial UseSpecial UseSpecial Use Permit Permit Permit Permit for afor afor afor a
MultiMultiMultiMulti----FFFFamily amily amily amily Residential Residential Residential Residential Planned DevelopmentPlanned DevelopmentPlanned DevelopmentPlanned Development
Located Located Located Located at at at at 1915191519151915----1919191919191919 Grey Grey Grey Grey AvenueAvenueAvenueAvenue
in the in the in the in the R3 R3 R3 R3 TwoTwoTwoTwo----FamilyFamilyFamilyFamily Residential Residential Residential Residential Zoning Zoning Zoning Zoning District District District District
WHEREAS, BrinNSP, LLC (the “Applicant”), purchaser of the properties
located at 1915-19 Grey Avenue, Evanston, Illinois (the “Subject Properties”), legally
described in Exhibit A, which is attached hereto and incorporated herein by reference,
applied, pursuant to the provisions of Title 6 of the Evanston City Code, 1979, as
amended, (“the Zoning Ordinance”), specifically Section 6-3-5, “Special Uses”, Section
6-3-6, “Planned Developments”, and Section 6-8-1-10, “Planned Developments” in
Residential Zoning Districts, to permit the construction and operation of a multi-family
residential Planned Development located at the Subject Properties in the R3 Two-
Family Residential Zoning District (“R3 District”); and
WHEREAS, the Applicant sought approval to rehabilitate the existing Two-
Family Dwelling on the Subject Property and construct a four (4)-unit Multiple-Family
Dwelling with a maximum building height of approximately twenty-seven feet (27’),
yielding a combined total of six (6) dwelling units with a defined gross floor area of
approximately seven thousand, nine hundred sixteen square feet (7,916 sq. ft.), with
seven (7) open, off-street parking spaces;
WHEREAS, construction of the Planned Development, as proposed in the
application, requires exceptions from the strict application of the Zoning Ordinance to lot
size and the number of dwelling units, parking, and the distance between buildings; and
320
46-O-11
~2~
WHEREAS, pursuant to Sections 6-3-6-4, 6-3-6-5, and 6-3-6-6 of the
Zoning Ordinance, the City Council may grant: Site Development Allowances that
depart from and/or exceed the normal maximum regulations established in the Zoning
Ordinance; and authority to exceed Site Development Allowances if the City Council
makes written findings of fact that such authority is essential to achieve one or more of
the public benefits set forth in Section 6-3-6-3 of the Zoning Ordinance; and
WHEREAS, pursuant to proper notice, the Plan Commission held a public
hearing on the application, case no. 11PLND-0024, on April 13, 2011 heard testimony
and received other evidence, and made written findings; and
WHEREAS, the Plan Commission’s written findings state that the
application for the proposed Planned Development meets the standards set forth in the
Zoning Ordinance for: Special Uses in Section 6-3-5-10; Planned Developments in the
R3 District, per Section 6-8-1-10; and public benefits in Section 6-3-6-3 necessary to
exceed Site Development Allowances pursuant to Section 6-3-6-6; and
WHEREAS, the Plan Commission recommended the City Council approve
the application for a Special Use for a Planned Development; and
WHEREAS, at its meeting of June 13, 2011, the Planning and Development
Committee considered and adopted the findings and recommendations of the
Plan Commission and recommended approval thereof by the City Council; and
WHEREAS, at its meeting of June 27, 2011, the City Council considered
and adopted the records and recommendations of the Plan Commission and the
Planning and Development Committee,
321
46-O-11
~3~
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as facts and
incorporated herein by reference.
SECTION 2: That, pursuant to the terms and conditions of this ordinance,
the City Council hereby grants the Special Use Permit applied for in case no. 11PLND-
0024, to permit the construction and operation of the Planned Development, described
herein, on the Subject Properties.
SECTION 3: That the City Council hereby grants the following Site
Development Allowances:
(A) To allow for seven (7) open, off-street parking spaces pursuant to Section 6-3-6-
5-(D) of the Zoning Ordinance. Table 16-B in Section 6-16-3-5 of the Zoning
Ordinance establishes that the Planned Development, as proposed, would
require no fewer than ten (10) off-street parking spaces.
(B) To permit the proposed ninety-degree (90º) parking spaces to be eight feet (8’)
wide pursuant to Section 6-3-6-5-(D) of the Zoning Ordinance. Section 6-16-2-7-
(B)-2 of the Zoning Ordinance requires such parking spaces be at least eight
feet, six inches (8’6”) wide.
SECTION 4: That the City Council hereby finds that exceptions to Site
Development Allowances are necessary to achieve the following public benefits, set
forth in Section 6-3-6-3 of the Zoning Ordinance:
(A) Use of design, landscape, or architectural features to create a pleasing
environment or other special development features: The design of the new
residential building shall reflect that of the surrounding neighborhood structures.
(B) Provision of a variety of housing types in accordance with the City's
housing goals: The Applicant purchased the Subject Properties with grant funds
from the U.S. Department of Housing and Urban Development’s Neighborhood
Stabilization Program 2 (“NSP2”). Pursuant to NSP2 guidelines, such funds
must be used to purchase foreclosed or abandoned properties, renovate them,
and then reoccupy them with tenants at affordable rates. All dwelling units in the
322
46-O-11
~4~
Planned Development authorized by the terms of this ordinance, four of which
have three (3) bedrooms, two (2) of which have two (2) bedrooms, shall be
offered at affordable rent prices to tenants who earn between fifty percent (50%)
and one hundred twenty percent (120%) of the Area Median Income. The two (2)
first-floor units in the new Multiple-Family Dwelling will be fully accessible
pursuant to the Americans with Disabilities Act.
(C) Elimination of blighted structures or incompatible uses through
redevelopment or rehabilitation: The Applicant proposes to rehabilitate the
existing Two-Family Dwelling located on the Subject Properties.
(D) Efficient use of the land resulting in more economic networks of utilities,
streets, schools, public grounds, buildings, and other facilities: Infill
development, such as the proposed construction of a new Multiple-Family
Dwelling on the vacant portion of the Subject Properties, is an effective tool in
providing neighborhood connectivity, access to existing infrastructure and
efficient use of land within existing neighborhoods. The Subject Properties are
within walking distance of Evanston Township High School, several public parks,
the Fleetwood-Jourdain Community Center, and a Pace Bus route along
Emerson that connects the Davis Street Transportation Center to the east and
the Skokie Courthouse to the west.
(E) Substantial incorporation of generally recognized sustainable design
practices and/or building materials to promote energy conservation and
improve environmental quality, such as level silver or higher LEED
(Leadership in Energy and Environmental Design) certification: Construction
of the new Multiple-Family Dwelling on the Subject Properties will include
sustainable design elements such as low-VOC paints, recycled building
materials, and passive lighting systems, which will make it easier heat and cool
the residences, thereby reducing energy use and utility costs for the tenants.
SECTION 5: That the City Council hereby grants, by vote of at least two-
thirds () of the Aldermen, authority to exceed the following Site Development
Allowances:
(A) To allow for six (6) dwelling units. Section 6-8-4-4-(C) of the Zoning Ordinance
requires three thousand, five hundred square feet (3,500 sq. ft.) per dwelling unit
in the R3 District. The Subject Properties are approximately twelve thousand,
seven hundred fifty-nine square feet (12,759 sq. ft.) in area, yielding a maximum
of three (3) dwelling units. Section 6-8-1-10-(C)-2-(c) of the Zoning Ordinance
establishes a Site Development Allowance that increases the maximum number
of dwelling units for Planned Developments in the R3 District by zero (0).
323
46-O-11
~5~
(B) To allow a distance between the buildings of nine feet, four and one-half inches
(9’4½“). Section 6-8-1-10-(C)-3 of the Zoning Ordinance requires at least twelve
feet (12') between any two (2) residential buildings in a Planned Development.
SECTION 6: That, pursuant to Section 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Special Use Permit
granted hereby, violation of any of which shall constitute grounds for revocation thereof
pursuant to Section 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Applicable Requirements: The Applicant shall develop and
operate the Special Use for a Planned Development authorized by the terms of
this ordinance in substantial compliance with: the terms of this ordinance; the
Development Plans in Exhibit B, which are attached hereto and made a part
hereof; all applicable legislation; the Applicant’s testimony and representations to
the Plan Commission, the Planning and Development Committee, and the City
Council; and the approved plans and documents on file in this case.
(B) Pedestrian Protective Barrier: The Applicant shall construct a fence, forty-two
inches (42”) tall, along the southern edge of the Subject Properties, as depicted
in the Development Plans in Exhibit B, in order to protect the residents of the
Planned Development authorized hereby from vehicular traffic in the adjacent
public alley.
SECTION 7: That, except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Properties and remain in full force and effect with respect to the use and
development of the same.
SECTION 8: That the Applicant shall record, at its cost, a certified copy of
this ordinance, including all exhibits attached hereto, with the Cook County Recorder of
Deeds, before the City may issue any permits related to the construction and/or
operation of the Planned Development hereby authorized.
324
46-O-11
~6~
SECTION 9: That, when necessary to effectuate the terms, conditions,
and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents,
assigns, and successors in interest.”
SECTION 10: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 11: That if any provision of this ordinance or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that can be
given effect without the invalid application or provision, and each invalid provision or
invalid application of this ordinance is severable.
SECTION 12: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
325
46-O-11
~7~
EXHIBIT A
Legal Description
LOTS 17, 18 AND 19 IN BLOCK 5 IN W HIPPLE’S ADDITION TO EVANSTON, IN SECTION 13,
TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS.
PINs: 10-13-109-014-0000
10-13-109-015-0000
10-13-109-016-0000
COMMONLY KNOWN AS: 1915-19 Grey Avenue, Evanston, Illinois.
326
46-O-11
~8~
EXHIBIT B
Development Plans
327
Zoning Data
Zoning District R3
Req'd/Allowed Existing Proposed
Min. Lot Area 3,500 per unit = 14,000 s.f. s.f.4253.2 s.f. x 2 = 8506.4 s.f. s.f.2126.6 s.f. per unit
Min. Lot Width 35'0"25'0" x 2 = 50'0"No Change
Min. Front Yard Setback 27'0"N/A (vacant lot)27'0"
Min. Side Yard Setback - Street Side 15'0"N/A (vacant lot)N/A
Min. Side Yard Setback - Center 5'0"N/A (vacant lot)0"
Min. Side Yard Setback - North/South Side 5'0"N/A (vacant lot)6'8 1/4"
Min. Rear Yard Setback 30'0"N/A (vacant lot)61'10"
Min. Garage Front Yard Setback 27'0"N/A (vacant lot)
Min. Garage Side Yard Setback 5'0"N/A (vacant lot)
Min. Garage Rear Yard Setback 3'0"N/A (vacant lot)
Max. Mean Bldg. Hgt.lesser of 35' or 2 1/2 Stories N/A (vacant lot)24'2 3/8"
Max. Lot Coverage *45%45% of 8506 = 3827 s.f. max 2775.3 sq ft
Max. Impervious Surface Coverage **60%60% of 8506 = 5103 s.f. max 4790.9 sq ft
Required Parking Spaces 2 per unit (3+ bedrooms)5 spaces
1.5 per unit (2 bedrooms)
* See Zoning Code for Exemptions.** See Zoning Code for Exclusions.
1642 Payne Street Evanston Illinois 60201
847.864.9650 Fx 847.864.0956
• A R C H I T E C T S I N C •
N A T H A N K I P N I S
Site Plan
Scale: 1/16" = 1'-0"
Feb. 15, 2011
Evanston, Illinois
Proposed Four Unit Residence for
1915-1919 Grey Avenue
Brinshore Development
Line of Req'd. Setback
170.13'
170.14'
Property Line
27'-0"
30'-0"
Line of Req'd.
Setback for Garage
170.14'
P U B L I C A L L E Y
LOT 19
LOT 18
LOT 17
1919 Grey Avenue
1917 Grey Avenue
1915 Grey Avenue
Line of Req'd. Setback
3'-0"
170.13'
61'-10"
Exist. 2 Story Brick
Building
1 2 3
Proposed Four Unit
Residential Building
Walk
28'-6"
Parking
Rear Yard Setback
Center Property Line
Refuse
Refuse
21'-11 1/2"
Block Avg = ±25'-9 1/2"
1'-8"1'-8"
Mech. Penthouse
(5) 4'x10' Solar
Thermal Panels
Covered Overhang
Covered Overhang
NOTE:
Run New Electrical
Service Underground
Entry Marker
Walk
328
170.13'
170.14'
Property Line Line of Req'd.
Setback for Garage
170.14'
P U B L I C A L L E Y
LOT 19
1919 Grey Avenue
Exist. 2 Story Brick
Building
1 2 3
Parking
Refuse
Refuse
Mech. Penthouse
(5) 4'x10' Solar
Thermal Panels
Exist. 48" Parkway
Tree to Remain - Typ.
Medium Shade
Trees Medium Shade
Trees
Exist. Tree to
Remain - Typ.
Mulch Bed
Small Annuals
Low Shrubs
Exist. Tree to be
Removed
Exist. Tree to be
Removed
Mulch Bed
Proposed Four Unit
Residential Building
1642 Payne Street Evanston Illinois 60201
847.864.9650 Fx 847.864.0956
• A R C H I T E C T S I N C •
N A T H A N K I P N I SLandscape Plan
Scale: 1/16" = 1'-0"
Feb. 15, 2011
Evanston, Illinois
Proposed Four Unit Residence for
1915-1919 Grey Avenue
Brinshore Development
329
Furn
76'-1"
Ref
Kitchen
104
106
UP
BB D B
102C
105
104
109107
Living
102
Dining
103
Bedoom-1
105
C
115
M. Bedroom
109
Hallway
106
To Upper Units
76'-1"
W/D
Stacked
UP
Line of Deck Above
Bedoom-2
107
101
4'-0"4'-7"
A
103
Storage
/ Mech.
UP
5'-0"110 112
Hall Bath
108
M. Bath
110
113
114
108
6'-0"
111
F05
11 3/8"5'-5 3/8"3'-3"7'-8 1/8"4 3/4"2'-0"4 3/4"10'-4 3/8"4 3/4"7'-0 1/4"3'-4 1/2"4 3/4"3'-5 3/8"6'-11 1/4"6 3/4"4'-3 3/4"6'-3 3/4"5 1/8"3'-5 1/4"8'-6 3/8"5 5/8"
11 3/8"2'-3 3/8"
3'-2 3/4"
1'-0"
2'-9 1/2"
4 3/4"3'-3 7/8"4 3/4"3'-3"4 3/4"7'-8"4 3/4"5'-0"4 3/4"6'-5 1/4"2 3/4"
1'-2 1/2"
4 3/4"6'-10"4 3/4"3'-4 3/4"4 3/4"12'-0"5 5/8"
2'-8"4 3/4"2'-8"4 3/4"4'-6"
Lobby
101
7'-1 1/8"
4x4 Deck Post - Typ.
4
A-4.0
1
2
3
A-4.0
5
A-4.0
South Unit Layout to be
Mirror of North Unit Plan
E
E
F
A
D
D
A
A
BA
fdfd
A
AA
C
7T @ 10" = 5'-10"3'-4" - Landing
9'-2"
1
A-3.0
1
A-3.0
2
A-3.0
2
A-3.0
116
3'-3"13'-8 7/8"
5'-3 7/8"1'-2 7/8"
Storage
111
F
F
Pantry
5'-8 3/4"2'-0 5/8"6 3/4"
Floor Areas
Per Dwelling Unit
North Unit
Gross
1345.7 s.f.
Common Space
87.1 s.f.
First Floor Plan
Scale: 3/16" = 1'-0"
Feb. 15, 2011 Evanston, Illinois
Proposed Four Unit Residence for
1915-1919 Grey Avenue
Brinshore Development
1642 Payne Street Evanston Illinois 60201
847.864.9650 Fx 847.864.0956
• A R C H I T E C T S I N C •
N A T H A N K I P N I S
330
201
E
Furn
DB BB
Living
202
76'-1"
76'-1"
M. Bedroom
209
Dining
203
A
South Unit Layout to be
Mirror of North Unit Plan
DN6' High
Privacy
Wall
212
C
Deck
211
6'-0"
208
207
206
209
Hall Bath
207
M. Bath
210
210
211
Kitchen
204
202
Bedroom
206 205
Study Nook
205
203
W/D
Stacked204
Storage /
Mech.
F05
4"
Stairs
201
Hall
208
9
A-4.0
6
7
8
A-4.0
10
A-4.0
9'-7 3/4"12'-2 3/8"7'-0 3/8"4 3/4"8'-11 5/8"4 3/4"6'-5 1/2"4'-6 1/2"4 3/4"2'-0"6 3/4"4'-3 3/4"6'-3 3/4"4 3/4"3'-5 5/8"8'-4 3/8"7 5/8"
4 3/4"2'-0"4 3/4"6'-5 3/4"4 3/4"3'-0"4 3/4"4'-3"4 3/4"3'-0 5/8"6 3/4"7'-4 3/4"4 3/4"1'-5"4 3/4"3'-5"4 1/8"12'-0 5/8"
Line of Mechanical
Penthouse Above
2'-8"4 3/4"
E
fdfd
E
E
F
D
D
A
A
A A
A
A
C
A
A
C
7'-0"3'-0"7T @ 10" = 5'-10"3'-4" - Landing
6'-8 1/4"
9T @ 10" = 7'-6"5'-0"
1'-0"
Roof/Awning Below
7
A-3.0
2
A-3.0
2
A-3.0
1
A-3.0
1
A-3.0
9 3/8"2'-3 1/8"11 7/8"12'-9"11 7/8"
A
Ref
Pantry
Second Floor Plan
Scale: 3/16" = 1'-0"
Feb. 15, 2011 Evanston, Illinois
Proposed Four Unit Residence for
1915-1919 Grey Avenue
Brinshore Development
1642 Payne Street Evanston Illinois 60201
847.864.9650 Fx 847.864.0956
• A R C H I T E C T S I N C •
N A T H A N K I P N I S
Floor Areas
Per Dwelling Unit
North Unit
Gross
1346.6 s.f.
Common Space
82.2 s.f.
331
W.H.
Roof
Saddle
Roof
Saddle
Roof
Saddle
Roof
Saddle
Deck & Stairs @
2nd Flr Level
Below
76'-1"
Mech Penthouse
301
Solar
Storage
Solar
Storage
E
E
Scupper & D.S. - Typ.Overflow Opening
Roof
Saddle
Cant Strip - Typ.
Roof
SaddleRoof
Saddle
Roof
Saddle
1
A-3.0
1
A-3.0
2
A-3.0
2
A-3.0
Overflow Opening
19'-3 1/4"7 5/8"7'-8"7 5/8"28'-5 5/8"
D
Roof
Slope
Overflow Opening
Overflow Opening
Roof Floor Plan
Scale: 1/8" = 1'-0"
Feb. 15, 2011 Evanston, Illinois
Proposed Four Unit Residence for
1915-1919 Grey Avenue
Brinshore Development
1642 Payne Street Evanston Illinois 60201
847.864.9650 Fx 847.864.0956
• A R C H I T E C T S I N C •
N A T H A N K I P N I S
Floor Areas
Per Dwelling Unit
North Unit
Gross
1227.9 s.f.
Rear Deck Gross
118.6 s.f.
Common Space
82.2 s.f.
332
West Elevation
Scale: 1/4" = 1'-0"
Feb. 15, 2011 Evanston, Illinois
Proposed Four Unit Residence for
1915-1919 Grey Avenue
Brinshore Development
1642 Payne Street Evanston Illinois 60201
847.864.9650 Fx 847.864.0956
• A R C H I T E C T S I N C •
N A T H A N K I P N I S
A
A1 9 1 5 - 1 9 1 7
B C
A
A
T.O. 1st floor/Fnd
8"
T.O. 2nd floor
9'10"
T.O. Green Roof
13'9 1/4"
T.O. Roof
19'0"
T.O. Peak
23'6 1/8"
B.O. Ftg
-3'6"
T.O. Penthouse
27'0"
T.O. Grade
0"
Mechanical Penthouse and Solar
Thermal Panels Beyond
333
West Elevation
Scale: 1/4" = 1'-0"
Feb. 15, 2011 Evanston, Illinois
Proposed Four Unit Residence for
1915-1919 Grey Avenue
Brinshore Development
1642 Payne Street Evanston Illinois 60201
847.864.9650 Fx 847.864.0956
• A R C H I T E C T S I N C •
N A T H A N K I P N I S
T.O. 1st floor/Fnd
8"
T.O. 2nd floor
11'10"
T.O. Roof
19'0"
T.O. Peak Beyond
24'2 3/8"
T.O. Deck Landing
5'3 5/8"
T.O. Grade
0"
T.O. Deck
9'5"
C
T.O. Penthouse
27'0"
B.O. Ftg
-3'6"
C
C
C
Mechanical Penthouse
(5) 4'x10' Solar Thermal Panels
334
North/South Elevations
Scale: 1/8" = 1'-0"
Feb. 15, 2011 Evanston, Illinois
Proposed Four Unit Residence for
1915-1919 Grey Avenue
Brinshore Development
1642 Payne Street Evanston Illinois 60201
847.864.9650 Fx 847.864.0956
• A R C H I T E C T S I N C •
N A T H A N K I P N I S
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
BB
BB
B
B
C
T.O. Roof
19'0"
T.O. Penthouse
27'0"
T.O. Stoop
3'8 1/4"
T.O. Deck Landing
5'3 5/8"
T.O. Deck
9'5"
T.O. 1st floor/Fnd
8"
T.O. 2nd floor
9'10"
T.O. Green Roof
13'9 1/4"
T.O. Roof
19'0"
T.O. Peak
23'6 1/8"
B.O. Ftg
-3'6"
T.O. Grade
0"
Mechanical Penthouse(5) 4'x10' Solar Thermal Panels
North Elevation
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
Obscure
D
T.O. 1st floor/Fnd
8"
T.O. 2nd floor
9'10"
T.O. Green Roof
13'9 1/4"
T.O. Roof
19'0"
T.O. Peak
24'2 3/8"
T.O. Stoop
3'8 1/4"
B B B
B BBObscure
D
Obscure
D
C
B.O. Ftg.
-3'6"
T.O. Penthouse
27'0"
T.O. Grade
0"
Mechanical Penthouse
(5) 4'x10' Solar Thermal Panels
South Elevation
335
1915-1919 Grey Avenue Planned Development Staff Memo City of Evanston
To: Chair and Members of the Plan Commission
From: Dennis Marino, Manager, Planning and Zoning Division
Dominick Argumedo, Zoning Planner
Craig Sklenar, General Planner
Subject: BriNSP, LLC Planned Development, 1915-1919 Grey Avenue,
11PLND-0024
Date: April 8, 2011
Staff Recommendation
Staff recommends approval of the proposed Planned Development with the requested
development allowances.
Project Description
BrinNSP, LLC, property owner, applies for a Planned Development. The subject
property located at 1915-1919 Grey Avenue is in the R3 General Residential zoning
District. The applicant proposed to:
- Renovate the current two-flat located on the property
- Build a 4 unit multi-family residential structure on the southern portion of
the parcel.
The applicant anticipates beginning construction on the new structure in the summer of
2011. The renovations for the existing two-flat are currently underway.
The applicant is requesting special use approval for a planned development as allowed
zoning code section 6-8-1-10(B). That section allows any zoning lot over 10,000 sq. ft.
to apply for a planned development in the R3 District. The applicant requests a
development allowance to build a 4 unit multi-family structure on the property, allow a
variance as it pertains to both the layout and setback requirements of the off-street
parking and a reduction of overall required off-street parking from 10 spaces to 7
spaces. Staff believes that 7 parking spaces will be sufficient.
Memorandum
336
1915-1919 Grey Avenue Planned Development Staff Memo City of Evanston
Background
1915-1919 Grey Avenue is part of the Neighborhood Stabilization Program 2 (NSP2)
grant that the City of Evanston, in partnership with Brinshore Development, LLC,
received to purchase, rehab and reoccupy 100 foreclosed or abandoned residential
units in the city.
This property is a component to the stabilization effort. The new 4 unit structure will be
a $1 million investment in the neighborhood alone, include 2 handicap accessible units
and will be offered to families making up to 120% of the Area Median Income.
Zoning Ordinance
The R3 Two-Family Residential zoning district governs the subject property at 1915-
1919 Grey Avenue. The properties immediately surrounding the subject property are
also zoned R3 and there are numerous rental properties, including building containing 2
or more units.
As proposed, the project meets R3 zoning regulations for building setbacks, building
height allowance, building lot coverage, and impervious surface coverage. However, the
proposal exceeds the two-family unit definition and the required lot size per unit.
Traffic Impact
There is minimal traffic impact within the neighborhood as the development does not
add significant amounts of traffic to the block and all but 2 of the required off-street
parking spaces are provided for in the development.
2000 Comprehensive General Plan
The Comprehensive Plan seeks out variety in housing types, providing for a robust
community in all corners of the community. This development at 1915-1919 Grey
Avenue provides a mix of housing types that are consistent with the immediate block
and the surrounding neighborhood but offers new unit types and high quality new
construction choices at affordable rents.
An evaluation of the proposal as it relates to Comprehensive Plan goals is as follows:
LEGEND
M = Meets Guideline D = Does Not Meet Guideline NA = Does not Apply
LAND USE
Standard Result
Neighborhood assets should be enhanced while recognizing that each
neighborhood contributes to the overall social and economic quality of
Evanston
M
Evanston’s housing stock should continue to offer buyers and renters a
desirable range of choice in terms of style and price
M
Evanston should maintain a diverse range of business and commercial NA
337
1915-1919 Grey Avenue Planned Development Staff Memo City of Evanston
areas, all of which will be viable locations for business activity
Downtown Evanston should be an attractive, convenient, and
economically vital center of diverse activity.
NA
The growth and evolution of Evanston’s institutions should be
supported so long as the growth does not have an adverse impact
upon the residentially-zoned adjacent neighborhoods
NA
PUBLIC FACILITIES
Standard Result
The City of Evanston’s public buildings should be fully accessible,
modernized buildings that serve civic needs and interests of residents.
NA
City parks and recreation areas should be of the highest quality in
order to meet residents various recreation and leisure interests
NA
Utility systems in Evanston should provide reliable, quality service and
support future development throughout Evanston
M
CIRCULATION
Standard Result
Evanston’s streets should safely, conveniently, and efficiently link
neighborhoods to the rest of the community and to the metropolitan
area
M
Evanston’s parking system should serve the needs of residents,
commuters, employees, shoppers, and visitors to Evanston’s
neighborhoods and business districts
M
Transportation providers should offer safe, convenient, affordable, and
easily accessible transit alternatives to the automobile
M
The safety and convenience of pedestrians and bicyclists should be a
priority
M
COMMUNITY ENVIRONMENT
Standard Result
Buildings and landscaping should be attractive, interesting and
compatible design
M
The historic heritage of Evanston should continue to be identified and
preserved for the benefit of current and future residents
M
The creation of art and arts activities should be recognized and
promoted as a vital component of the local economy
NA
Locally and regionally, natural resources should be preserved and
public health should be promoted through a clean environment
M
338
1915-1919 Grey Avenue Planned Development Staff Memo City of Evanston
Guidelines for Building Design and Exterior Appearance
New Construction/Additions to Existing Buildings
Mass
Scale and Context
Exterior Building Materials
Roofs
Architectural Features
Security and Exterior Lighting
Loading Docks and Refuse Collection Areas
Utilities, Mechanical Equipment, and Stormwater
n/a Wireless Communication Antennas
Parking Structures
n/a Ground Floor Uses
n/a Retail Services
n/a Sidewalk Cafes
n/a Offices
n/a Signage
X Adaptive Reuse of Buildings— Proposed site will be razed of individual
buildings to allow for development of all proposed uses. It is not known if
any adaptive reuse of existing buildings is possible or desirable.
Green/LEED buildings
Guidelines for Site Planning
Landscaping
Requirements for Parking Lots
Circulation
n/a Public Art
339
1915-1919 Grey Avenue Planned Development Staff Memo City of Evanston
SPAARC 1915-1919 Grey Avenue Pre-Application Conference
Proposal to build a 6-unit residential planned development
APPLICATION PRESENTED BY: Todd Lieberman Brinshore Development
Dan Contreras Architect
GENERAL DISCUSSION:
Mr. Contreras presented plans for the planned development and photos of similar
buildings. The following was discussed:
Proposal is for a 6-unit residential planned development consisting of 1 existing 2-
family residence to be renovated, and 2 new attached 2-family residences
Middle lot line calls for a zoning variance; other setbacks are compliant
Propose shared entry for 2nd floor units; mirrored side entries for 1st fl units
2 main floor units will be 3-bedrooms, 2 upper floor units will have 2 bedrooms & a
study
Deck in rear of 2nd fl units will provide a means of egress
The proposal is appropriate for the Neighborhood Stabilization Program (NSP2) for
affordable housing which includes the acquisition, renovation and sale of 100 units in
2 census tracts
25’ wide (narrow) lot makes duplex style the most feasible, maximizing the side yard
to the existing unit
1st fl units are ADA accessible, a requirement of the NSP2 program
Scale & massing in scale with other buildings on the block
Sprinkler system to be installed in the 4 unit building
Materials
o Committee suggested standard size brick
o Brick front to wrap around 5’ – 8’ on visible south elevation
o Prepainted hardyboard siding with 15 year finish warranty on rear, north & south
elevations; Committee suggested using narrow style
o Windows: Marvin integrity; fiberglass on outside, tightly built, energy efficient; wood
inside
o Deck: possibly cedar: durability & maintenance will be considered
Propose to begin construction the first quarter of 2011
Mr. Marino noted that the existing property is a foreclosed property, the lot is
currently vacant and the goal is to stabilize the neighborhood
Size of the project triggers a storm water detention requirement, engineering
alternatives or payment in lieu: developer will meet with Engineer, Ingrid Eckersberg
Propose possibly that landlord will pay for one water service for 4-unit building with
separate water service for existing building
The Committee agreed that it was enthusiastic about the planned development, the
rendering is attractive and it is a good design
Action:
No vote is taken on pre-application conferences.
340
341
342
343
344
345
346
FINDINGS IN SITE DEVELOPMENT ALLOWANCES WORKSHEET FOR 1915-1919 GREY AVE. Case No. 11PLND-0024 PD&M Date: May 23, 2011 page 1 ordinance notes 6-3-6-5: SITE DEVELOPMENT ALLOWANCES: Subject to the specific standards and limitations established for planned developments in each zoning district, the plan commission may recommend approval of, and the city council may grant, site development allowances for a planned development relative to the following features affecting bulk and density: (A) Floor Area Ratio: The overall floor area ratio of a planned development may exceed the maximum floor area ratio otherwise permitted in the zoning district. Not Applicable (B) Height: The maximum height permitted in the zoning districts may be increased in connection with a planned development. Not Applicable (C) Location And Placement Of Buildings: The location and placement of buildings may vary from the requirements of the underlying regulations, provided, however, that such allowances are in harmony with surrounding development. The Applicant requests an Authority to Exceed Development Allowances. (D) Off Street Parking And Loading: The number and location of off street parking and loading may vary from the requirements of this ordinance. The applicant requests a planned development site development allowance. Table 16-B in §6-16-3-5 establishes the minimum off-street parking spaces for principal structures. The proposed project requires a total of 10 off-street parking spaces. The applicant requests a site development allowance under §6-3-6-5 (D) to allow the provision of a total of 7 off-street parking spaces. (E) Number Of Dwelling Units: Increases may be granted in the number of dwelling units per lot area over that otherwise permitted in the underlying zoning district as an incentive for providing the benefits of a planned development. The Applicant requests an Authority to Exceed Development Allowances. (F) Building Lot Coverage: Increase may be granted in the maximum building lot coverage over that otherwise permitted in the underlying zoning district as an incentive for providing the benefits of a planned development. Not applicable (G) Impervious Surface Coverage: Increase may be granted in the maximum allowed impervious surface coverage over that otherwise permitted in the underlying zoning district as an incentive for providing the benefits of a planned development. Not applicable 347
FINDINGS IN SITE DEVELOPMENT ALLOWANCES WORKSHEET FOR 1915-1919 GREY AVE. Case No. 11PLND-0024 PD&M Date: May 23, 2011 page 2 6-3-6-6: AUTHORITY TO EXCEED SITE DEVELOPMENT ALLOWANCES: The city council may, upon the recommendation of the plan commission, approve a modification to a site development allowance in excess of that established in a zoning district, provided the city council shall first make a written finding of fact that the modification is essential to achieve one or more of the public benefits described in section 6-3-6-3 of this chapter. Approval of the modification shall require a favorable vote of two-thirds (2/3) of the aldermen elected to the city council. (Ord. 43-0-93) Location and Placement of Buildings. §6-8-10-1 (C-3) requires a minimum distance between residential buildings within the planned development to be no less than twelve feet (12’) apart. The applicant requests an authority to exceed site development allowances as the proposed building is only 9’ 4 ½” from the existing two-flat structure within the planned development boundary. Due to non-conforming lot size and current building development techniques, this is the largest setback that could be achieved between the two buildings. Exceed Number of Dwelling Units §6-8-4-4 establishes a minimum lot size of 3,500 square feet per dwelling unit in the R3 district. The subject property is approximately 12,759 square feet in size, yielding a maximum of 3 dwellings units. Further §6-8-1-10 (C-2) establishes the maximum increase in the number of dwelling units, over that otherwise permitted in the residential districts. In an R-3 there are no increases in dwelling units allowed. The applicant requests to exceed site development allowances under §6-3-6-6 to allow 6 dwelling units on the subject property for the following public benefits: 1. The proposed development provides a variety of housing types in accordance with the City’s goals. 2. The proposed development will eliminate blighted structures in the neighborhood. 3. The proposed development enhances the local economy and strengthens the tax base. The development’s property value will be higher than it is as it currently is only vacant land. 348
FINDINGS IN SITE DEVELOPMENT ALLOWANCES WORKSHEET FOR 1915-1919 GREY AVE. Case No. 11PLND-0024 PD&M Date: May 23, 2011 page 3 6-3-3: PUBLIC BENFITS: The public benefits to the surrounding neighborhood and the City as a whole that are intended to be derived from the approval of planned developments, include, but are not limited to: (A) Preservation and enhancement of desirable site characteristics and open space. NA (B) A pattern of development which preserves natural vegetation, topographic and geologic features. NA (C) Preservation and enhancement of historic and natural resources that significantly contribute to the character of the city. The construction of the 4 unit residential structure at 1915-1917 Grey Ave will utilize several green design elements aimed at making the homes affordable to heat/cool and reduce the overall cost of living for its tenants. Use of Low VOC paints, recycled building materials and passive lighting systems improve the overall health and livability of the homes. The design of the new structure is a reflection of the neighborhood’s historic dwelling units. (D) Use of design, landscape, or architectural features to create a pleasing environment or other special development features. The the site placement of the new structure is to be sensitive to the current (E) Provision of a variety of housing types in accordance with the city's housing goals. 1915-1919 Grey Avenue will provide a variety of housing types in the West Evanston neighborhood that currently are either underserved or do not exist. Two of the six units will be fully ADA accessible. All units will be rental 2 or 3 bedroom units that are offered at affordable prices under the direction of the Neighborhood Stabilization Program 2 NSP2) guidelines. Units will be offered to families making between 50% and 120% of the Area Median Income. (F) Elimination of blighted structures or incompatible uses through redevelopment or rehabilitation. The property was purchased under the Neighborhood Stabilization Program 2 (NSP2), part of an $18.15 million grant awarded by the Department of Housing and Urban Development. This grant is to be used to purchased foreclosed or abandoned properties, renovate these properties, and then reoccupy with tenants at affordable rates. The purchase of this property under the NSP2 program grants the money to renovate and construct the new units and all projects must be completed by 2013, giving a relatively quick timeline to the completion of this project. (G) Business, commercial, and manufacturing development to enhance the local economy and strengthen the tax base. NA 349
FINDINGS IN SITE DEVELOPMENT ALLOWANCES WORKSHEET FOR 1915-1919 GREY AVE. Case No. 11PLND-0024 PD&M Date: May 23, 2011 page 4 (H) The efficient use of the land resulting in more economic networks of utilities, streets, schools, public grounds, buildings, and other facilities. (Ord. 43 Infill development is an effective tool in providing neighborhood connectivity, access to existing infrastructure and efficient use of land within existing neighborhoods. The site is within walking distance of ETHS, several public parks and four blocks from the Fleetwood Jourdain Community Center. Additionally this site is within three blocks of a Pace Bus route along Emerson, connecting the Davis Street Transportation Center in the east and the Skokie Courthouse in the west. 350
DRAFT
Page 1 of 2
Evanston Plan Commission
MEETING MINUTES
PLAN COMMISSION
Wednesday, April 13, 2011
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, COUNCIL CHAMBERS
Members Present: Scott Peters (Chair), David Galloway (Vice Chair), Stuart Opdycke,
Lenny Asaro, Richard Shure, Seth Freeman, Patricia Ledesma
Members Absent: Kwesi Steele
Staff Present: Dennis Marino, Craig Sklenar, Ken Cox
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:10P.M.
2. APPROVAL OF MARCH 09, 2011 MEETING MINUTES
Commissioner Galloway motioned for approval of the March 09 meeting minutes
Commissioner Opdycke Seconded the motion.
A voice vote was taken and the minutes were approved as written.
3. PLANNED DEVELOPMENT
3200 Grant Street (Presbyterian Homes) 10PLND-0120
Applicant Presbyterian Homes presented updates to their application to redevelop the
eastern portion of their property to replace the current 59 cottages with 54 new cottages
and a new 36 unit multi-family residence. This presentation included conceptual
sketches of the various architectural types that would be implemented in the
development and an overview of their landscape plan.
Citizen comment was received during this time pertaining to this application.
Citizen Nina Paleologos requested in writing to be allowed to present a community group
presentation at the May 11, 2011 Plan Commission meeting in response to the
Presbyterian Homes application.
Chairman Peters granted this request.
Commissioners asked City staff to review the landscape plans with the City Arborist.
No action was taken, discussion will continue at the May 11, 2011 Plan Commission
meeting.
351
DRAFT
Page 2 of 2
Evanston Plan Commission
4. PLANNED DEVELOPMENT
1915-1919 Grey Avenue 11PLND-0024
Applicant BriNSP, LLC presented an overview of their application to rehabilitate an
existing two flat residential structure and construct four units of residential housing on the
parcels of land to the south of the existing structure.
Citizen Comment was received during this time pertaining to this application.
Commissioner Opdycke motioned that the Plan Commission recommends approval of
the proposed Planned Development at 1915-1919 Grey Avenue along with the
requested development allowances conditional that a fence structure no higher than 42”
be provided from the front entrance on the south to the parking location along the
alleyway.
Commissioner Shure Seconded the Motion
A voice vote was taken and the motion was approved unanimously.
Planned Development Standards
Commissioner Opdycke motioned to find that the proposed Planned Development at
1915-1919 Grey Avenue met or exceeded the Standards for Planned Development.
Commissioner Peters Seconded the Motion.
A voice vote was taken and the motion was approved unanimously.
5. COMMITTEE REPORTS
None.
6. ADJOURNMENT
Commissioner Freeman motions to adjourn
Commissioner Asaro Seconded the Motion.
Meeting Adjourned at 10:35 PM
The next meeting of the Plan Commission will be Wednesday, May 11, 2011 at 7:00
P.M., Evanston Civic Center, 2100 Ridge Avenue, Council Chambers.
Respectfully Submitted,
Craig D. Sklenar, AICP
General Planner, Community and Economic Development Department
352
For City Council meeting of June 13, 2011 Item P6
Ordinance 53-O-11: Amending Various Portions of the Green Building Ordinance
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager
Steve Griffin, Director Community and Economic Development
Catherine Hurley, Sustainable Programs Coordinator
Subject: Ordinance 53-O-11, Amending Various Portions of the Green Building
Ordinance
Date: June 6, 2011
Recommended Action:
Staff recommends passage of Ordinance 53-O-11, amending various portions of the
Green Building Ordinance, Title 5, Chapter 24 of the City of Evanston Code of 1979.
This amendment provides for an appendix to address Evanston Sustainable Building
Measures for New Construction (ESBMNC) which is part of an option for compliance
with the City’s goal of green building design for buildings ten thousand square feet
(10,000 sq. ft.) to twenty thousand square feet (20,000 sq. ft.). This ordinance was
introduced at the May 23, 2011 City Council meeting.
Funding Source:
N/A
Summary:
Ordinance 53-O-11 was introduced to the Evanston City Council on May 23rd as
amended by the Planning and Development Committee meeting on May 23, 2011. The
amendments were made to reflect the final staff recommendation that projects falling
under this ordinance should employ eight (8) or more ESBMNC measures from at least
five (5) of the ESBMNC categories or achieve LEED Sliver Rating and to address one
typo.
Legislative History:
The Green Building Ordinance 14-O-09 was introduced to Evanston City Council on
June 8, 2009 and was adopted on October 26, 2009. On December 14, 2009
Ordinance 124-O-09 Amending Ordinance 14-O-09 is adopted by Evanston City
Council. On February 28, 2010 Ordinance 17-O-11 is adopted by Evanston City Council
Codifying and Amending Ordinance 14-O-09 by Enacting a New Title 4, Chapter 25 of
Memorandum
353
Page 2 of 2
the City Code, “Green Building Ordinance”. Ordinance 53-O-11, amending various
portions of the Green Building Ordinance, was introduced to Evanston City Council on
May 23, 2011.
Attachments:
Ordinance 53-O-11
354
5/23/2011
5/18/2011
53-O-11
AN ORDINANCE
A mending Various Portions of the Green Building Ordinance
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 4-25-2 of the Evanston City Code of
1979, as amended (“City Code”), is hereby further amended to include the
following definition:
ESBMNC: Evanston Sustainable Building Measures for New Construction.
SECTION 2: That Section 4-25-3 of the City Code is hereby further
amended to read as follows:
4-25-3: NEW CONSTRUCTION AND ADDITION REQUIREMENTS:
New construction and additions ten thousand square feet (10,000 sq. ft.) or
greater to City-owned or fully or partly City-financed buildings, and new
construction and additions ten thousand square feet (10,000 sq. ft.) or greater to
all commercial and multi-family buildings, shall employ, as specified hereinafter,
either ESBMIR ESBMNC or the version of the LEED Rating System applicable to
said project in effect one hundred eighty (180) days prior to the date of
application for a building permit, and shall achieve the following:
(A) for City-owned or City-financed facilities: LEED Silver Rating or higher;
(B) for all commercial and multi-family buildings greater than twenty
thousand square feet (20,000 sq. ft.): LEED Silver Rating or higher.
(C) for all commercial and multi-family buildings ten thousand square feet
(10,000 sq. ft.) to twenty thousand square feet (20,000 sq. ft.): LEED
Silver Rating or higher, or employ fifteen (15) ESBMIR eight (8) or more
ESBMNC measures from at least five (5) of the ESBMNC categories.
SECTION 3: That Section 4-25-6-(B) of the City Code is hereby
further amended to read as follows:
355
53-O-11
~2~
(B) Any developer who proposes a project that employs ESBMIR or ESBMNC
instead of LEED shall submit to the Building Official, as a required part of
any application for a building permit related to the project, a completed
ESBMIR or ESBMNC checklist that identifies the sustainable building
measures the applicant shall employ.
SECTION 4: That Section 4-25-7-(B) of the City Code is hereby
further amended to read as follows:
(B) For any project that employs ESBMIR or ESBMNC measures pursuant to
this Chapter, the developer shall submit sufficient documentation to the
Building Official for him/her to ascertain which measures the developer
actually employed before the Building Official may issue a Final
Certificate of Occupancy (“FCO”) for the project. The Building Official
may withhold a Final Certificate of Occupancy (“FCO”) if fewer measures
were employed than required by this Chapter.
SECTION 5: That Title 4, Chapter 12 of the City Code is hereby
further amended by the enactment of a new Appendix B thereto, "Evanston
Sustainable Building Measures for New Construction", to read as follows:
APPENDIX B: Evanston Sustainable Building Measures for New Construction
Each bullet point below shall count for one measure unless otherwise noted
below. Applicants may choose measures from various categories or several
from one category.
Sustainable Sites
• Use permeable materials for at least 50% of driveways, patios, and walkways.
• Provide 50% pervious materials for at least 50% of non-covered parking area.
• Implement a stormwater management plan that captures and treats the
stormwater runoff from 90% of the average annual rainfall using acceptable
best management practices (BMP) which are capable of removing 80% of the
average annual post-development total suspended solids.
• Develop on a site documented as contaminated by means of an ASTM
E1903-97 Phase II Environmental Site Assessment or brownfield designation
from a state, local or federal governmental agency. (Worth 2 measures)
• Provide bicycle racks and/or storage within 200 yards of building entrance
capable of accommodating a minimum of 10 bicycles.
• Provide preferred parking for hybrid and electric vehicles for at least 5% of
parking with a minimum of 1 preferred parking space.
o Provide electric vehicle charging stations for preferred electric vehicle
parking (Worth 1 additional measure)
356
53-O-11
~3~
• Use hardscape materials with a Solar Reflectance Index (SRI) of at least 29
for 80% of impervious surfaces.
Water Use
• All plumbing fixtures - use WaterSense labeled.
• Install a stormwater harvesting system.
• Install drought-tolerant native or adapted landscape for at least 60% of non-
paved site area.
Lighting
• Install automatic daylighting controls in no less than 50% of interior spaces
within 15 feet of perimeter.
• Exceed the Lighting Power Density (LPD) of the current City of Evanston
Energy Code by no less than 5%. Compliance to be shown using COMcheck.
• Exterior lighting fixtures shall all be Dark Sky compliant
• Provide exterior lighting controls which are compliant with the current version
of ANSI/ASHRAE/IESNA Standard 90.1, Section 9.4.1.3.
Mechanical Systems
• All warm air combustion furnaces: minimum Annual Fuel Utilization Efficiency
(AFUE) of 90%.
• All Air Conditioners and Condensing Units < 65,000 btu/h: minimum SEER
rating of 15.
• All Electronically Operated Unitary Air Conditioners and Condensing Units >
65,000 btu/h: minimum EER rating of 12.
• Commission the mechanical and lighting systems in accordance with LEED
for New Construction, Energy and Atmosphere, Prerequisite 1 – Fundamental
Commissioning of the Building Energy Systems.
• Provide mechanical, lighting and miscellaneous electrical system monitoring
with the capability to capture the data for a minimum of 1 year. (Worth 2
measures)
Alternative Energy
Offset annual building energy use with on-site renewable energy:
• Off-peak Thermal Storage – provide minimum 50% of cooling load (Worth 3
measures)
• Solar PV – offset minimum of 3% electricity use (Worth 2 measures)
• Solar PV – offset minimum of 6% electricity use (Worth 3 measures)
• Geothermal – install geothermal system (Worth 3 measures)
• SolarThermal – provide minimum of 50% of annual hot water energy needs
for domestic and/or process and/or space heat.
• Provide at least 35% of building electricity from renewable sources by
purchasing renewable energy in accordance with LEED for New Construction,
Energy and Atmosphere, Credit 6 – Green Power.
357
53-O-11
~4~
• Provide 70% of building electricity from renewable sources by purchasing
renewable energy in accordance with LEED for New Construction, Energy
and Atmosphere, Credit 6 – Green Power. (Worth 2 measures)
Building Envelope
• Exceed the prescriptive envelope provisions of current City of Evanston
Energy Code by no less than 7.5%. Compliance shall be shown using
COMcheck.
• Exceed the prescriptive envelope provisions of current City of Evanston
Energy Code by no less than 15%. Compliance shall be shown using
COMcheck. (Worth 2 measures)
• Install an ENERGY STAR® qualified roof.
• Provide a vegetative roof over no less than 20% of the roof area. (Worth 2
measures)
Materials and Reuse
• Storage and Collection of Recyclables - Provide recycling for occupants,
customers, and visitors and for the top 3 operationally generated streams.
• Construction Waste Management - Recycle and/or salvage at least 50% of
non-hazardous construction and demolition.
Indoor Environmental Quality
• Use low VOC finishes as defined by LEED for New Construction Indoor,
Environmental Quality Credits 4.1, 4.2, 4.3 and 4.4.
(Worth 1 measure for every 2 of the following):
o All field applied paints and coatings;
o All field applied adhesives;
o All carpeting;
o All furniture systems - Greenguard Certified;
o All composite wood shall be free from urea-formaldehyde.
SECTION 6: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 7: That this ordinance shall be in full force and effect
from and after its passage, approval, and publication in the manner
provided by law.
358
53-O-11
~5~
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, City Attorney
359
For Planning & Development Committee meeting of June 13, 2011 Item PD1
Ordinance xx-O-11: Amending Various Portions of the Zoning Ordinance to
Require Permits for Minor Home Occupations
For Discussion Only
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning & Zoning Division
Dominick Argumedo, Zoning Planner
Subject: Discussion of Draft Ordinance xx-O-11 Amending Various Portions of the
Zoning Ordinance to Require Permits for Minor Home Occupations for
Consideration
Date: June 1, 2011
Recommended Action
Refer draft ordinance to Plan Commission for consideration. If adopted, the draft
ordinance would require all home based businesses to obtain a permit from the City.
Background
Chapter 5 of the Zoning Ordinance regulates allowable home based businesses in
Evanston. Examples of allowed home based businesses are attorneys, therapists,
telephone sales, dressmaking, among others. Chapter 5 also lists occupations
prohibited from being legal home based businesses. These prohibited occupations
include animal hospitals, barbershops, medical or dental clinics, and welding shops
among others. The City further categorizes allowable home based businesses as Major
Home Occupations or Minor Home Occupations. A Major Home Occupation (MHO)
allows a home based business to use a higher percentage of their home for an
allowable business than a Minor Home Occupation, 25% to 15%. A MHO also allows a
higher number of on-site employees (2 non-residents compared to none), and higher
number of on-site client visits (12 over a 24 hour period compared to 6), among other
differences.
Due to differences in the intensity of Major and Minor Home Occupation uses, the City
issues Major Home Occupation businesses a permit. For a Major Home Occupation
permit, the City charges an eligible business a one-time $25 fee. For an eligible Minor
Home Occupation business, the business may operate without a Certificate of Zoning
Compliance and the City does not assess a fee. The lack of a need for a permit
corresponds to the historical low impact of minor home occupation to surrounding
residents. The draft ordinance proposes the elimination of the minor/major home
Memorandum
360
occupation differentiation and that all eligible home based businesses register with the
City and be assessed a fee. This proposal change would benefit the City as follows:
• It would allow the City to have a record of all home based businesses;
• It would assist zoning compliance;
o Staff would have an exact location of all home based businesses;
o Staff could document that it conveyed, and the applicant accepted, conditions
for operation.
• Many Minor Home Occupation operators desire a record from the City that states
they operate legally.
• A one-time $25 fee would not be detrimental to the establishment of a home based
business.
Of the eight neighboring communities that staff contacted, five issued a license or
register a home based business with four of those communities charging a subsequent
fee. Only Glenview charges an annual fee. The proposal would continue to keep
Evanston home based business regulations consistent with the neighboring
communities. Skokie and Highland Park do not require a license or registration for a
home based business.
Neighboring Communities Home Based Business Registration and Fee Requirements
Place Home Occupation
Allowed
License/ Registration
Required?
Fee
Glenview Y Y $35
(Annual)
Park Ridge Y Y $20
Oak Park Y Y $25
Niles Y Y $35
Arlington Heights Y Y None
Skokie Y N --
Highland Park Y N --
Winnetka N -- --
Legislative History
In December of 2010, staff brought the concern of Home Occupation permits to the
Zoning Committee of the Plan Commission. Aside from landscape businesses and pool
cleaning businesses, staff has not received substantial complaints pertaining to home
based businesses. Staff has received one complaint about excessive parking potentially
due to a home based business. As staff felt the main concern pertained to enforcement,
staff proposed making all home based businesses apply for Home Occupation Permits.
The Zoning Committee did not provide support for amending the Home Occupation
Regulations to require all home based businesses to ascertain a permit. The Committee
requested staff do further research if any other adjustments to the regulations would
improve enforcement. Staff investigates each complaint received. Staff continues to
research potential adjustments to the home occupation section.
Attachments
Draft Ordinance xx-O-11
Chapter 5: Home Occupation
361
5/18/2011
xx-O-11
AN ORDINANCE
Amending Various Portions of the Zoning Ordinance
to Require Permits for Minor Home Occupations
WHEREAS, on _____, 2011, the Plan Commission held a public hearing,
pursuant to proper notice, regarding case no. 11PLND-0___, to consider amendments
to the text of Title 6 of the Evanston City Code of 1979, as amended (the “Zoning
Ordinance”), to require permits for minor home occupations; and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendment met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meeting of _____, 2011, the Planning and Development
Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 11PLND-0___ and recommended
City Council approval thereof; and
WHEREAS, at its meeting of _____, 2011, the City Council considered
and adopted the records and recommendations of the Plan Commission and Planning
and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and
incorporated herein by reference.
362
xx-O-11
~2~
SECTION 2: That Section 6-5-3 of the Zoning Ordinance is hereby
amended to read as follows:
6-5-3: CLASSIFICATION OF HOME OCCUPATIONS:
A home occupation established, pursuant to this Chapter, shall be classified as either a
minor home occupation or a major home occupation in accordance with Sections 6-5-5
and 6-5-6, by the Zoning Administrator pursuant to Section 6-3-9, "Administrative
Interpretations". Home occupations shall be subject to the requirements set forth in
Sections 6-5-5 and 6-5-6 as applicable, in addition to the general requirements for home
occupations contained in Section 6-5-4. No person shall establish a major home
occupation without first obtaining from the Zoning Administrator a major home
occupation permit pursuant to Section 6-5-8.
SECTION 3: That Section 6-5-5 of the Zoning Ordinance is hereby
amended to read as follows:
6-5-5: MINOR HOME OCCUPATIONS:
A use shall be classified as a minor home occupation and allowed without a home
occupation by permit pursuant to Section 6-5-8 provided, in addition to the general
conditions set forth in Section 6-5-4, the following specific conditions are met:
(A) The total area used for the home occupation shall not exceed fifteen percent
(15%) or four hundred (400) square feet (whichever is less) of the habitable floor
area of the dwelling unit.
(B) The direct sale of products off display shelves or racks shall be prohibited.
(C) No one other than a resident of the dwelling unit shall be employed on the
premises in connection with the operation of the home occupation.
(D) No more than three (3) clients shall, at one time, avail themselves to a product
and/or service provided by a home occupation nor shall more than six (6) clients
avail themselves to a product and/or service during a twenty four (24) hour
period.
(E) Deliveries of bulk material other than by mail, local courier, or inter-city courier
pertaining to the home occupation shall not occur more than once a week and
shall be limited to the hours between eight o'clock (8:00) A.M. and five o'clock
(5:00) P.M. Monday through Friday. Further, traffic circulation shall not be
restricted or disturbed as a result of a delivery to a home occupation.
(F) Permitted minor home occupations shall include but shall not be limited to the
following:
363
xx-O-11
~3~
(1) Attorney, CPA, salesman, architect/landscape architect, interior designer,
graphic artist, word processor and consultant.
(2) Artist studios, provided no retail business is conducted on the premises.
(3) Word processing and typing services.
(4) Therapists, social workers, human service professionals.
(5) Mail order businesses, for receipt of mail order only.
(6) Telephone sales.
(7) Teaching, instructing, tutoring, or counseling.
(8) Other uses similar to those listed in this Section 6-5-5 as determined by
the Zoning Administrator pursuant to the provisions of Section 6-3-9,
“Administrative Interpretations.”
SECTION 4: That Section 6-5-8 of the Zoning Ordinance is hereby
amended to read as follows:
6-5-8: PERMIT PROCEDURES:
The following procedures will apply to major home occupations:
(A) Application for a major home occupation permit shall be made to the Zoning
Administrator on a form provided by the Administrator and shall be accompanied
by a filing fee established by the City Council.
(B) After determining that the major home occupation permit application is complete,
the Zoning Administrator shall make a decision and notify the applicant in writing
within fifteen (15) calendar days.
(C) All major home occupation permits shall be valid for a period of five (5) years
from the initial date of approval.
(D) Violation of the specific requirements set forth in Section 6-5-6 or the general
requirements set forth in Section 6-5-4 shall be deemed as a violation of this
Ordinance and shall constitute grounds for revocation of the major home
occupation permit by the Zoning Administrator pursuant to Section 6-3-10-6,
“Revocation of Certificate of Zoning Compliance.”
364
xx-O-11
~4~
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 6: That if any provision of this ordinance or application thereof
to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Title that can be given
effect without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: That this ordinance shall be in full force and effect from
and after its passage, approval and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
365
366
367
368
369
370
371
For City Council meeting of June 13, 2011 Item H1
Business of the City by Motion: Township of Evanston May 2011 Bills
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Evonda Thomas, Health Department Director
Subject: Township of Evanston May 2011 Bills
Date: June 7, 2011
Recommended Action:
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of May 2011 in
the amount of $130,601.26.
Funding Source:
Township budget, see attached bills list.
Summary:
Township of Evanston monthly expenditures totaling $130,601.26 requires Township
Trustees approval.
Attachments:
GA Monthly Report
GA Medical Report
GAAS Client Information
Office Depot invoices
Memorandum
372
373
374
375
376
377
378
379
380
381
382
383
384
385
386
387
388
389
390
391
392
393
394
395
396
397
398
399
400
401
402
403
404
405
406
407
408
409
410
411
412
413
414
415
416
For the City Council Meeting June 13, 2011 Item H2
Resolution 2T-R-11: Township Identity Protection Policy
For Action
To: Honorable Trustees of the Township of Evanston
From: W. Grant Farrar, Township Attorney
Subject: Resolution 2T-R-11
Date: June 13, 2011
Recommended Action:
Approval of the attached Township Identity Protection Policy, which establishes
mechanisms for the Township to minimize identity theft concerns by limiting access to
social security numbers.
Funding Source:
N/A
Summary:1
The Illinois Identity Protection Act, 5 ILCS 179/1 et seq. (the “Act”) was enacted by the
Illinois General Assembly and requires each local and state government agency to
adopt an Identity Protection Policy. The Township has prepared the attached policy to
comply with the requirements of the Act.
Alternatives:
N/A
-------------------------------------------------------------------------------------
Attachments:
Ordinance 2T-R-11
1 UPDATE: Please note that the policy attached to the resolution, which is adopted from the form provided
by the Illinois Attorney General, contains typographical and formatting errors that were identified by the
Health and Human Services Committee at its June 6, 2011 meeting and will be corrected when the
resolution, if adopted, is converted to final form.
Memorandum
417
418
419
420
421
422
423
424
For City Council meeting of June 13, 2011 Item H3
Ordinance 1T-O-11: Township Appropriation and Proposed Budget for Fiscal Year
Ending March 31, 2012
For Introduction
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Evonda Thomas, Health Department Director
Subject: Ordinance 1T-O-11 Proposed Budget and Appropriation Ordinance for
Town Purposes, for the Year Ending March 31, 2012
Date: June 7, 2011
Recommended Action:
Township of Evanston Supervisor/Treasurer recommends the City Council/Trustees to
approve the Town of the City of Evanston budget for the year ending March 31, 2012.
Funding Source:
Town Fund $275,753.00
General Assistance Fund $986,553.00
Summary:
The Town of the City of Evanston budget for the fiscal year commencing April 1, 2011
and ending March 31, 2012 with Town Fund $275,753.00 and General Assistance Fund
$986,553.00; Total Appropriations $1,262,306.00
Legislative History:
Ordinance 1T-O-11 was considered at the June 6, 2011 Human Services Committee
Meeting. The Committee voted (5-0) for the introduction of the Township Budget Fiscal
Year 2012 ending March 31, 2012 to the City Council. The Human Services Committee
did not recommend the Township Budget 2012.
Attachments:
Town Budget and Ordinance1T-O-11
Township Lease
Response to Township Legal Representation Inquiry
Q&A Responses to Trustee’s Inquiry
Human Resources Manager Job Description
Memorandum
425
Page 2 of 2
Assessor’s Revised Budget and Memo
GAAS Client Information April 2010 –May 2011
Toirma Summary of Coverage
426
TOWNSHIP OF EVANSTON
BUDGET SUMMARY
FISCAL YEAR ENDING MARCH 31, 2012
ORDINANCE NUMBER: 1T-O-11
PRELIMINARY BUDGET SUBMITTED: 04/21/11
REVISED:
APPROVED:
AMENDED:
427
TOWN OF THE CITY OF EVANSTON
FOR THE YEAR ENDING MARCH 31, 2012
Section 2:
That there is hereby appropriated for the use of this Town for said fiscal year
the following:
FROM THE TOWN FUND, A TOTAL OF $275,753.00
FROM THE GENERAL ASSISTANCE FUND, A TOTAL OF $986,553.00
TOTAL APPROPRIATIONS (1): $1,262,306.00.
_____________________________ ___________________________
MAYOR TOWNSHIP SUPERVISOR
ATTEST:
___________________________________________________
TOWN CLERK
ADOPTED:
428
04/21/11
AN ORDINANCE
Proposed Budget and Appropriation Ordinance
For Town Purposes, For Year Ending
March 31, 2012
WHEREAS, a tentative Budget and Appropriations Ordinance for the
Town of the City of Evanston, Cook County, Illinois, has heretofore been
prepared and filed in the Office of the Town Clerk; and
WHEREAS, a public hearing was held on said Budget and
Appropriation Ordinance; and
WHEREAS, all person desiring to be heard on the matter of the
budget were heard, and the Budg et has been submitted to the Board of
Auditors of the Town of the City of Evanston, Cook County, Illinois:
NOW THEREFORE, be it ordained by the Board of Auditors of the
Town of the City of Evanston, Cook County, Illinois:
SECTION 1: That the following Budget for the fiscal year commencing
April 1, 2011 and ending March 31, 2012 be and is hereby approved and
adopted.
SECTION 2: That there is hereby appropriated for use of this Town for
said fiscal year, the following:
429
FROM THE TOWN FUND, A TOTAL OF $275,753.00
FROM THE GENERAL ASSISTANCE FUND A
TOTAL OF $986,553.00
TOTAL APPROPRIATIONS (1) $1,262,306.00
From Town Fund:
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This Ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced: ______________________________
Adopted: ______________________________
Approved: ______________________, 2011
_____________________________________
Mayor
Attest: ________________________________
City Clerk: ________________________________
Approved as to from: __________________________________________
Corporation Counsel: _________________________________________
430
Town of the City of Evanston
Proposed Annual Budget
Fiscal Year 2011-2012
431
ELECTED OFFICIALS
Patricia A. Vance Supervisor
Bonnie Wilson Assessor
TRUSTEES
Judy Fiske First Ward
Peter Braithwaite Second Ward
Melissa A. Wynne Third Ward
Donald N. Wilson Fourth Ward
Delores A. Holmes Fifth Ward
Mark Tendam Sixth Ward
Jane Grover Seventh Ward
Ann Rainey Eighth Ward
Coleen Burrus Ninth Ward
______________________
Rosemary Jean-Paul, Executive Director
2432
Town of the City of Evanston
FY201 1-2012 Budget
Table of Contents
Budget Message 4-6
Budget Executive Summary 7-9
General Assistance Budget Narrative 10-13
Assessor’s Office Budget Narrative 14-15
Supervisor’s Office Budget Narrative 16-17
Budget Ordinance 18-22
General Assistance Caseload 23-24
The Proposed Budget 25-38
3433
April 21, 2011
Dear Trustees of the Town of the City of Evanston,
As Township Supervisor and Treasurer of all funds received for the Town of the City of
Evanston, I am pleased to submit the proposed 2011-2012 Budget for your review and
approval.
The FY2011-2012 Budget maintains the Township’s mission in regard to the functions of
the Township Assessor’s office, Supervisor’s office and Township General Assistance
Program. This budget maintains a high quality service delivery level for general
assistance and emergency assistance clients.
The FY2011-2012 Budget for the General Assistance Program is $1,195,158.00. The
budget includes $986,553.00 in anticipated property tax revenue; $1,500.00 in projected
interest; $15,000.00 in projected SSI reimbursements and $192,105.00 from the General
Assistance Fund Balance.
The budget maintains the property tax levy at the 2010-2011 level.
2011-2012 Proposed Budget $ 1,195,158.00
2011-2012 Proposed Expenditures $ 1,195,158.00
$ -0-
The FY2011-2012 Budget for the Town of Evanston fund is $345,753.00. The Budget
includes: $275,753.00 in anticipated property tax revenue; $50,000.00 in replacement tax
ad $20,000.00 from the Town Fund Balance.
2011-2012 Proposed Budget $ 345,753.00
2011-2012 Proposed Expenditures $ 345,708.00
$ 45.00
4434
The following are the highlights of the proposed budget:
1. Real Estate Property Tax
The budget proposes no increase in the property tax for the General Assistance
Fund and Town Fund based on the Consumer Price Index (CPI). Tax cap laws
governing the Township only allow a maximum increase of 5% or the Consumer
Price Index (whichever is less).
2. Client Payments
The budget proposes $546,041.00 in this line item. The 2010-2011 proposed
estimates an average of 100 clients per month. The maximum grant amount is
$400.00 per month. The amount for the 50/50 Program remains budgeted at
$3,000.00. The program will assist with 50% of the starting wage up to a
maximum of $1,500.00 for clients that are hired by an employer. This
employment may be on a trial basis. The amount also includes $102,791 in
purchase of service contracts. $82,791 covering Mental Health Board approved
allocations (PEER Services- $69,400/Evanston North Shore YWCA- $5500 and
Thresholds- $7,891). These are services that tend to be utilized by the clients of
the General Assistance Office. In 2011-2012 women in the General Assistance
program are going to be referred to financial literacy workshops being conducted
by the YWCA. An additional $20,000 is being added to support the new City of
Evanston Employment Initiative aimed at out of school youth. Currently, there
are six (6) GA clients who fall into this category and can be eligible to participate
in this work program
3. Wages
The budget proposes a decrease in the Administrative wages of staff. The
position of Maintenance Engineer has been eliminated. The services will be
contracted out with additional assistance through office serving as a training site
for WOP participants to do basic maintenance.
4. General Assistance Administrative Overhead
The budget proposes a decrease in the overall budget of the general assistance
office. The major expenses in the 2010-2011 budget covered upgrades in
equipment. The major increase in expenses will come in the form of health
insurance and IMFR to increase to over 8%.
5. Work Opportunity Program (WOP)
The budget proposes a slight increase in the transportation costs for participants in
the WOP program.
6. Medical Payment Systems
The proposed budget proposes a decrease in the line items or medical based on
the usage of the services in 2010-2011.
5435
7. Emergency Assistance Services
The proposed budget decreases the overall EAS budget. The maximum amount a
client can receive during a year for utilities is $500. The maximum for one month
delinquent rental or mortgage assistance is $1200 and $750 maximum for
assessment payment.
8. Assessor’s Office
The Assessor’s proposed budget includes a slight increase of $4,504.00.
A letter from the Assessor is attached with this narrative.
9. Supervisor’s Office
The proposed budget has a slight increase of $4,480. This is due to the cost of the
Disaster plan and the computer needed for disaster recovery. This amount also
includes a portion for website development.
10. Community Action
The proposed budget allocates $42,650.00 to be used for community action
program initiatives. $650.00 is earmarked for Veteran services related to the
purchase of the flags for the graves of veterans. $30,000.00 is proposed to support
the Mayor’s Summer Youth Employment Program, $5,000.00 for the City of
Evanston Back To School Event Summit, $5,000 for West End Market, and
$2,000.00 for other initiatives that address senior, youth, disabled and mental
health needs and general needs of the community.
11. Community Purchased Services
The budget proposes $60,000 from the Town Fund to support Community
Purchased Services in an agreement with the City of Evanston and Mental Health
Board for the period of April 2011- March 2012.
12. Legal Fees
The legal fees are budgeted as a separate line item. $5,000.00 in projected in this
line item for expenditures related to Township legal issues.
The budget presented in this document is balanced.
I am available to answer any questions related to the Supervisor’s Office and General
Assistance Office proposed budget. The Assessor is available to answer any questions
related to the Assessor’s proposed budget.
__________________________________
Patricia A. Vance
Township Supervisor/Treasurer
Town of the City of Evanston
6436
Township of Evanston, 2011-2012 Budget
Executive Summary
I. Introduction
The Town of the City of Evanston has coterminous boundaries with the City of Evanston.
Township government is one of the oldest forms of government in Illinois. Briefly
summarized, townships are responsible for three mandatory functions: a general
assistance program to qualifying residents, maintaining township road district highways
and bridges, and appraising property value in all counties other than Cook. Townships
also have a variety of statutory responsibilities which are somewhat lesser known, but
equally important. For example, they may provide senior services and youth programs.
Townships have been given various powers, which they may exercise depending upon
the local needs of their constituencies and the activism of the township officials. Each
township has the corporate capacity to exercise the powers granted to it, or necessary
implied, and no others. A Township may exercise only those powers conferred upon it
by statute. This limitation is called, “Dillon’s Rule” and affects all Illinois governments
except home rule municipalities and counties.
There are two elected officials for the Township of Evanston: The Township Supervisor
and the Township Assessor. Both positions are considered part-time. The Assessor has a
staff and office. The Township Supervisor supervises the general assistance office and is
the Treasurer for all funds received for the Township. Because of the coterminous nature
of the township and city, the Aldermen also serve in a dual capacity as Trustees for the
Township.
In Evanston Township, the City of Evanston has assumed the majority of the statutory
responsibilities that a township can provide. The statutes do not allow the city to
administer the general assistance program.
II. Budget Summary
The total anticipated operating budget for FY2011-2012 for the Township of Evanston is
$1,540,866.00. This includes $1,195,158.00 from the General Assistance Fund and
$345,708.00 from the Town fund.
7437
III. Fiscal Constraints
Tax caps affect the township. Therefore, the amount of revenue received is the
Consumer Price Index or 5% (whichever is less). The Township has been able to
maintain a fund balance over the last three years that will allow the Township to use part
of its fund balance to support its activities, particularly the General Assistance Fund.
Therefore, no increase in the tax amounts for the Town or General Assistance Fund is
proposed.
The law requires that all eligible General Assistance clients are serviced. A lack of funds
cannot be exercised to deny General Assistance. Since the only major source of funding
is property taxes, the Township General Assistance Fund must maintain a sufficient cash
fund balance.
IV. Funds
The township’s operating funds come from property taxes. The property taxes are
allocated to two funds: Town General Fund and General Assistance Fund. The total
property tax rate is about $.05 per $100.00 of equalized assessed value (approximately
.01 cents for the Town Fund and .04 cents for the General Assistance Fund). The tax
revenue is scheduled to be received twice a year. Each fund is a separate accounting
entity with a self-balancing set of accounts. The law allows for the transfer of funds from
the Town General Fund to the General Assistance fund, but does not allow the transfer of
funds from the General Assistance Fund to the Town General Fund.
The FY2011-2012 property tax revenue for the entire Township of Evanston is projected
to be $1,262,306.00. This represents $986,553.00 in projected tax revenue from the
General Assistance Fund and $275,753.00 in projected tax revenue from the Town Fund.
V. Other Funds
In addition to the property taxes, the FY2011-2012 budget proposes the use of funds from
the following sources:
Interest- Interest earned on the interest bearing accounts
where the Township funds are deposited. This is
very limited amount due to low interests rates being
paid and delays in the receipt of tax income.
SSI Reimbursement- The Township General Assistance Office, according
to the law, can be reimbursed GA benefit funds that
8438
were expended to persons found eligible for SSI
(with the exception of medical costs related
expenses).
Replacement Taxes: Replacement taxes are revenues collected by the
state of Illinois and paid to local governments to
replace money that was lost by local governments
when their powers to impose personal property
taxes on corporations, partnerships, and other
business entities were taken away.
9439
THE GENERAL ASSISTANCE
PROGRAM BUDGET
10440
THE GENERAL ASSISTANCE PROGRAM
The administration of the General Assistance Program is a major function performed by
the Township of Evanston. The Illinois statues (60 ILCS 1/70-60) gives the sole
authority in the area of General Assistance to the Supervisor. The statue also gives the
Supervisor the authority to operate an emergency assistance component with the use of
General Assistance funds.
The Township General Assistance Program is a financial aid program designed to meet
basic maintenance requirements for a livelihood compatible with health and well-being,
plus any necessary medical treatment, care and supplies required because of illness or
disability for which they is no other source to receive. The assistance is provided on a
monthly payment basis to or on behalf of eligible individuals by the General Assistance
Office.
The client assistance level is set by the Supervisor and cannot be below the maximum aid
that Public Aid would give ($212.00). The budget for 2011-2012 proposes a maximum of
100 clients per month. The maximum monthly grant rate is not to exceed $400.00. This
includes a maximum of $200.00 for rental assistance paid directly to the property
owner/designated agent and $200.00 in cash disbursements ($100.00 on the 1st and 16th of
each month). A rental subsidy will not exceed the proportion to the amount being paid
directly by the client (i.e. if a housing voucher is in use, the payment is the client’s share
based on the calculation by the Housing Authority) nor more than $200.00
The General Assistance fund also has an allocation of $38,500.00 to assist eligible non-
GA recipients with the payment of utilities- water, electric and heating (gas, propane,
oil), delinquent mortgage and condo assessments in an emergency situation.
The 2011-2012 line item of $3,000.00 to be used to support a 50/50 Program aimed at
assisting with the placement of clients with “severe barriers” and training in a specialized
skill. It would assist with 50% of the starting wage up to a maximum of $1500.00 for
clients that are hired by an employer. This employment subsidy may be used for trial
employment.
In order to administer the General Assistance Program in Evanston Township, the
Supervisor has determined that the following staff is needed:
Executive Director
EAS/Case Manager
EAS Administrative Assistant
Confidential Accounts/Human Resources Manager
Case Coordinator/WOP Counselor
Office Manager
Part-time EAS Assistant
11441
The staff is responsible for the administration of the General Assistance and Emergency
Assistance Program. The General Assistance Office Staff also handles the financials
related to bill payments of the Supervisor’s and Assessor’s Office.
WORK OPPORTUNITY PROGRAM
As part of General Assistance, townships are required to establish a community work
program. There are two options to the program: job preparation and training. Clients
who are not on GA because of medical inability to work must participate in either a direct
worksite placement or be involved in “job club”. The clients in job club are required to
attend two-hour sessions every Mondays, Wednesdays and Fridays for a six week period.
Those in job club are viewed as more “job ready”. Some clients who have minimum
skills and are in need of “on-the job training” are placed on worksites to enhance their
work skills. There are others who cannot reasonably be expected to obtain a job. In the
workfare program, they participate in tasks that are designed to benefit the community.
PARTNERSHIP AND CONTRACTUAL SERVICES
The General Assistance Office establishes working arrangements with the Evanston One
Stop and other not for profit organizations to better assist clients with counseling,
employment and training opportunities. In 2011-2011, the General Assistance Office
plans to work with the City of Evanston new youth initiative for assisting drop outs and
out of school youth. In addition, the General Assistance Office entered into Community
Purchase of Service Agreements (in conjunction with the City of Evanston Mental Health
Board) with PEER Services, Thresholds and Evanston YWCA for clients to utilize
additional services.
Many of the clients are also in need of remedial education. Oakton Community has been
a continued partner in this endeavor.
MEDICAL PAYMENT SYSTEMS:
The General Assistance guidelines require the provision of “necessary” medical services
as defined by the Illinois Department of Public Aid. If there are no other sources to
provide the necessary services then the Township is responsible for making payment.
The township reimburses the provider at the Public Aid rate. Currently the township also
provides for some services that IDHS does not provide. The Township also has the
responsibility to assist with needed medical supplies for the “necessary” medical
treatment.
In addition, the monitoring of the provision of medical services is closely examined with
ways of cutting costs. Ensuring that clients receive quality services is a constant priority.
12442
The Township General Assistance Office has opted to participate in a catastrophic
insurance program to eliminate possible financial hardship related to the payment of
medical bills.
EMERGENCY ASSISTANCE PROGRAM:
Emergency Assistance Services are provided to non-eligible General Assistance clients
who meet the established criteria for the services. The services include payment of
delinquent rent, mortgage and assessments, utility payments and emergency food
vouchers.
13443
ASSESSOR’S BUDGET
THE ASSESSOR’S OFFICE
The Evanston Township Assessor’s office works as an adjunct to the Cook County Assessor, whose
stated mission is “to serve the public professionally and responsibly by establishing fair and
accurate assessments, seeking equitable tax policies and communicating this information simply and
understandably.”
Specifically, the mission is to serve Evanston Township taxpayers by assisting them in securing exemptions,
preparing and filing assessment appeals, correcting property description errors, researching all available
information pertinent to their properties.
Our goal is to educate taxpayers about all aspects of Cook County’s unique property tax system and its
procedures. Illinois state laws mandate that each of Cook County’s 30 suburban Township Assessors
maintain up-to-date records of all sales transfers, building permits, and other changes and factors that
could affect the Market Valuation of each property.
The City of Evanston issues building permits to build, renovate or improve properties. Our office records
the specifics of the permits and forwards them to the Cook County Assessor.
The City of Evanston also issues Sales Transfer Declarations which indicate the sales prices of properties.
The originals are first sent to the Cook County Recorder of Deeds and then are returned to the Evanston
Township Assessor for inclusion in the computer database and files in the local office.
14444
SUPERVISOR’S OFFICE/
COMMUNITY ACTION
PROGRAMS
15445
THE TOWNSHIP SUPERVISOR’S OFFICE
The Supervisor is the chief executive officer of the Township. The Supervisor serves as
supervisor of General Assistance. The Supervisor has numerous financial reporting
responsibilities, and is also the treasurer of all Township funds. The Supervisor receives
and pays out all moneys raised in the Township. The Supervisor must keep a just and
true account of the receipts and expenditures of all moneys that come into the
Supervisor’s possession by virtue of the office.
The budget for the Supervisor’s office comes from the Town Fund. The Supervisor’s
budget includes two major line items: An accountant and auditor. Also, all of the
Township membership dues, educational conferences, meetings and salary for the
Supervisor are included in this budget.
Neither the Supervisor’s Office nor the Township employs any staff. The staff
supervised by the Supervisor is employed by the General Assistance Program and funded
from the General Assistance Fund.
The Supervisor also currently oversees the direction of the community action activities
funded by the Township as well as the Community Purchase of Services Agreements in
an agreement with the City of Evanston. The Township budget has a proposed amount
of $42,650.00 for community action initiative and $60,000.00 for Community Purchase
of Service Agreements from local not-for profit organizations.
16446
THE ORDINANCE
17447
TOWNSHIP OF EVANSTON
BUDGET SUMMARY
FISCAL YEAR ENDING MARCH 31, 2012
ORDINANCE NUMBER: 1T-O-11
FINAL BUDGET:
PRELIMINARY BUDGET SUBMITTED: 04/21/11
REVISED:
APPROVED:
AMENDED:
18448
TOWN OF THE CITY OF EVANSTON
FOR THE YEAR ENDING MARCH 31, 2012
Section 2:
That there is hereby appropriated for the use of this Town for said fiscal year
the following:
FROM THE TOWN FUND, A TOTAL OF $275,753.00
FROM THE GENERAL ASSISTANCE FUND, A TOTAL OF $986,553.00
TOTAL APPROPRIATIONS (1): $1,262,306.00.
_____________________________ ___________________________
MAYOR TOWNSHIP SUPERVISOR
ATTEST:
___________________________________________________
TOWN CLERK
ADOPTED:
19449
04/21/11
AN ORDINANCE
Proposed Budget and Appropriation Ordinance
For Town Purposes, For Year Ending
March 31, 2011
WHEREAS, a tentative Budget and Appropriations Ordinance for the
Town of the City of Evanston, Cook County, Illinois, has heretofore been
prepared and filed in the Office of the Town Clerk; and
WHEREAS, a public hearing was held on said Budget and
Appropriation Ordinance; and
WHEREAS, all person desiring to be heard on the matter of the
budget were heard, and the Budget has been submitted to the Board of
Auditors of the Town of the City of Evanston, Cook County, Illinois:
NOW THEREFORE, be it ordained by the Board of Auditors of the
Town of the City of Evanston, Cook County, Illinois:
SECTION 1: That the following Budget for the fiscal year commencing
April 1, 2011 and ending March 31, 2012 be and is hereby approved and
adopted.
SECTION 2: That there is hereby appropriated for use of this Town for
said fiscal year, the following:
20450
FROM THE TOWN FUND, A TOTAL OF $275,753.00
FROM THE GENERAL ASSISTANCE FUND A
TOTAL OF $986,553.00
TOTAL APPROPRIATIONS (1) $1,262,306.00
From Town Fund:
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This Ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced: ______________________________
Adopted: ______________________________
Approved: ______________________, 2011
_____________________________________
Mayor
Attest: ________________________________
City Clerk: ________________________________
Approved as to from: __________________________________________
Corporation Counsel: _________________________________________
21451
TOWNSHIP OF EVANSTON
GA FUND
CASELOAD PROJECTIONS/
CLIENT PAYMENTS
22452
TOWNSHIP OF EVANSTON
BUDGET FY201 1-2012 GA FUND
Caseload Projections
Budget
Account # Descriptions FY2011-2012
Case Projection #100
Monthly Maximum Grant Allowable : $400.00
Projected (Rent) $200,000.00
Projected (Personal) $240, 000.00
Client Other Needs $ 250.00
50/50 Program $ 3,000.00
Client Contractual Services $102,791.00
Total Client Payments $546,041.00
23453
THE BUDGET
24454
Bonnie S Wilson, CIAO
Evanston Township Assessor
846 Dodge, Evanston, Il 60202
847-332-2465
To: Evanston Township Trustees
From: Bonnie Wilson, Evanston Township Assessor
Date: April 21, 2011
Re: 2011-2012 Budget
Attached is the budget for 2011-2012. There has been a slight increase of last year’s budget from
$148,035 to $152,539.
When I took office in January of 2010, I explained that it was important that I hire a Deputy
Assessor who had the CIAO certification and the experience and expertise in working with
taxpayers. At the end of August of 2010, I hired Nick Pavletic who had worked for the Cook County
Assessor’s office for 13 years. He also has his CIAO certification. Before I hired Nick, I spent most
of the day at the Township Assessor’s office three to four times a week working with the help of my
Deputy Assistant Darnell Jefferson.
In addition to the responsibilities of a assisting in appeals and exemptions, Nick has gone above
and beyond those responsibilities as our Deputy Assessor. I have a few examples of the help that
Nick has given to the taxpayers of Evanston.
When the 2nd installment tax bill was mailed in November, our office was able to help over 200
taxpayers find exemptions that were due to them. Many of these were exemptions that the
taxpayer had missed on previous tax bills and did not know that they qualified for. These tax bill
corrections returned tens of thousands of dollars to Evanston taxpayers.
One taxpayer could have lost her home if Nick didn’t learn her 2008 property taxes were sold. Nick
guided her through the process of redeeming her taxes with the County Clerk.
Another taxpayer who came into our office for help had already received a take order court date for
this April. This taxpayer had two special assessments tax bills sold to a tax buyer. She only owes
$12,000 on her mortgage and was going to pay it off in 2012. Nick contacted her mortgage
company and explained the situation and had them pay those bills. Now the taxpayer is attending
court next month to present the Certificates of Redemption to maintain control of her property.
25455
Nick has contacted mortgage companies for 32 taxpayers to explain why the taxpayer’s escrow
amounts should be lowered. These taxpayers come in when the escrow increase has raised their
monthly payment. Nick has also written the mortgage companies a tax estimate letter when
requested.
We have helped taxpayers who have had an overpayment on their tax bill. We contact the Cook
Country Treasurer’s office on their behalf, so they can apply for a refund.
When the Board of Review was open for appeals, this office helped over 150 taxpayers file appeals
and created documentation for 70 of those appeals. During the month we had over 40 calls per
day and 20 walk-ins in addition to our scheduled appointments.
Last October Nick and I had a meeting with Sarah Flax regarding the Neighborhood Stabilization
program and asked how we could help. Nick contacted Brinshore Development and we helped
them prepare appeals to the Board of review for the 28 properties acquired so far.
Last but not least Nick helped a taxpayer with a valuation error on their property. The savings for
the last three years totals over $30,000. This was a result of an addition being taxed twice! This
taxpayer had this issue since the 2007 reassessment. For over 3 years the taxpayer could not get
satisfactory results from three previous appeals with attorneys or help from the previous Evanston
Township Assessor. Nick ascertained the problem in about 15 minutes and wrote a detailed letter
to the Cook County Assessor explaining how to correct the assessment. During the course of
researching this particular appeal, Nick discovered an issue with the 2010 reassessment that
affected a number of townships. Square footage of buildings was doubling prior to the new
additions square footage being added to the property record. This caused errors in 40+ properties
in Evanston alone. Nick contacted the supervisor (who was an old friend) of the valuation
department at the County Assessor’s office and explained the problem. Corrected assessments
and property descriptions were sent to all affected taxpayers even if they didn’t file an appeal!
As a result of this inquiry the Cook County Assessor’s office found other townships had the same
errors and corrected them prior to the mailing of their reassessments.
Nick and I are also going to speak to Real Estate offices in Evanston to explain how our office can
help their buyers and sellers. We would also be happy to come to any of your Ward meetings to
speak to your constituents.
The Evanston Township Assessor’s office wants to be known as the taxpayer advocate for
Evanston. We will continually strive to find more ways to help our taxpayers with any problems
they have with their property in addition to the regular responsibilities of our office.
Additionally, the Illinois Department of Revenue now requires that everyone who has a CIAO
certification to take continuing education (CE) classes by 2014. As an elected official, I’m required
to complete my CE classes by 2013. These classes must be paid for and there are other costs
associated with taking these courses (i.e. travel and lodging). If you have any further questions
about this budget. Please contact me at bwilson@townofevanston.com or 847-226-7292
26456
27457
EVANSTON TOWNSHIP Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/2012 4/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-000-402.000 Previous Tax Year Levy482,917.00$ 986,553.00$ 503,636.00$ 986,553.00$ 101-000-650.000 Interest1,511.00$ 1,500.00$ (11.00)$ 1,500.00$ 101-000-670.000 SSI Reimbursement23,205.00$ 15,000.00$ (8,205.00)$ 15,000.00$ 101-000-698.000 Transfer from GA Fund Balance564,375.00$ 250,000.00$ (314,375.00)$ 192,105.00$ ============================================================================ Total Revenue1,072,008.00$ 1,253,053.00$ 181,045.00$ 1,195,158.00$ ============================================================================Client Payments452,597.00$ 484,086.00$ 31,489.00$ 546,041.00$ Payroll266,674.00$ 291,068.00$ 24,394.00$ 270,657.00$ GA Administrative Overhead285,354.00$ 315,094.00$ 29,740.00$ 276,210.00$ Work Opportunity Program (WOP)4,577.00$ 8,000.00$ 3,423.00$ 9,000.00$ Medical Payments Systems (MPS)41,301.00$ 60,500.00$ 19,199.00$ 54,750.00$ Emergency Assistance Services (EA27,790.00$ 75,000.00$ 47,210.00$ 38,500.00$ ============================================================================ Total Expenditures1,078,293.00$ 1,233,748.00$ 136,401.00$ 1,195,158.00$ ============================================================================ Net Income (Loss)(6,285.00)$ 19,305.00$ 44,644.00$ -$ ============================================================================Page 1 of 15458
CLIENT EXPENSES Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-011-940.000 Rent Expense149,187.00$ 150,000.00$ 813.00$ 200,000.00$ 101-011-790.000 Personal Expense201,712.00$ 210,000.00$ 8,288.00$ 240,000.00$ 101-011-990.000 Other Needs197.00$ 250.00$ 53.00$ 250.00$ 101-011-900.000 50/50 Program913.00$ 3,000.00$ 2,087.00$ 3,000.00$ 101-011-943.000 Client Contractual Services100,588.00$ 120,836.00$ 20,248.00$ 102,791.00$ ============================================================================ Total Expenditures452,597.00$ 484,086.00$ 31,489.00$ 546,041.00$ ============================================================================Page 2 of 15459
GENERAL ASSISTANCE PAYROLL Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-012-702.001 Executive Director72,284.00$ 72,284.00$ -$ 72,284.00$ 101-012-702.003 Office Manager43,600.00$ 43,600.00$ -$ 43,600.00$ 101-012-702.007 EAS Manager/Case Worker33,500.00$ 33,500.00$ -$ 33,500.00$ 101-012-702.008 EAS Administrative Assistant14,128.00$ 13,902.00$ (226.00)$ 13,902.00$ 101-012-702.009 Case Coordinator/WOP Counselor27,025.00$ 48,331.00$ 21,306.00$ 48,331.00$ 101-012-702.011Accounts/Personnel Manager59,040.00$ 59,040.00$ -$ 59,040.00$ 101-012-702.012 Maintenance Person12,021.00$ 11,933.00$ (88.00)$ -$ 101-012-702.013 Merit Increases5,076.00$ 8,478.00$ 3,402.00$ -$ ============================================================================ Total Expenditures266,674.00$ 291,068.00$ 24,394.00$ 270,657.00$ ============================================================================Page 3 of 15460
ADMINISTRATIVE Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-013-710.000 Unemployment Tax State4,240.00$ 6,000.00$ 1,760.00$ 4,000.00$ 101-013-711.000 FICA19,920.00$ 21,618.00$ 1,698.00$ 19,000.00$ 101-013-713.000 IMRF21,652.00$ 19,612.00$ (2,040.00)$ 20,000.00$ 101-013-714.000 Medical & Life Insurance59,915.00$ 75,054.00$ 15,139.00$ 65,000.00$ 101-013-715.000 General Insurance6,174.00$ 9,000.00$ 2,826.00$ 7,000.00$ 101-013-750.000 Supplies12,305.00$ 14,000.00$ 1,695.00$ 14,000.00$ 101-013-751.000 Postage1,450.00$ 2,000.00$ 550.00$ 1,500.00$ 101-013-752.000 Printing & Duplicating1,998.00$ 2,000.00$ 2.00$ 2,000.00$ 101-013-802.000 Contract Services30,164.00$ 30,000.00$ (164.00)$ 30,000.00$ 101-013-803.000 Payroll Processing2,499.00$ 2,500.00$ 1.00$ 2,500.00$ 101-013-810.000 Membership/Dues/Subs.573.00$ 800.00$ 227.00$ 600.00$ 101-013-811.000 Advertising1,564.00$ 2,000.00$ 436.00$ 2,000.00$ 101-013-812.000 Data Processing26,587.00$ 28,000.00$ 1,413.00$ 10,000.00$ 101-013-839.000 Training-$ 5,000.00$ 5,000.00$ 2,500.00$ 101-013-840.000 Seminars & Conferences3,398.00$ 4,500.00$ 1,102.00$ 2,500.00$ 101-013-845.000 Staff Travel & Mileage1,577.00$ 1,500.00$ (77.00)$ 1,500.00$ Page 4 of 15461
ADMINISTRATIVE Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-013-919.000 Phone13,522.00$ 10,500.00$ (3,022.00)$ 10,500.00$ 101-013-920.000 Utilities9,860.00$ 9,700.00$ (160.00)$ 11,000.00$ 101-013-936.000 Equipment Purchase-$ 2,000.00$ 2,000.00$ 2,000.00$ 101-013-940.000 Rent64,810.00$ 64,810.00$ -$ 64,810.00$ 101-03-942.000 Storage Rental1,955.00$ 2,500.00$ 545.00$ 2,200.00$ 101-013-950.000 Contingency161.00$ 1,000.00$ 839.00$ 500.00$ 101-013-981.000 Bank Fees1,030.00$ 1,000.00$ (30.00)$ 1,100.00$ ============================================================================ Total Expenditures285,354.00$ 315,094.00$ 29,740.00$ 276,210.00$ ============================================================================ Page 5 of 15462
WOP PROGRAM Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-014-745.000 Uniforms/Shoes-$ 500.00$ 500.00$ 500.00$ 101-014-799.000 Other Needs15.00$ 500.00$ 485.00$ 500.00$ 101-014-860.000 Transportation4,562.00$ 5,000.00$ 438.00$ 6,000.00$ 101-014-936.000 Equipment Purchase-$ 2,000.00$ 2,000.00$ 2,000.00$ ============================================================================ Total Expenditures4,577.00$ 8,000.00$ 3,423.00$ 9,000.00$ ============================================================================Page 6 of 15463
CLIENT MEDICAL Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-016-721.000 Hospital Inpatient8,157.00$ 5,000.00$ (3,157.00)$ 10,000.00$ 101-016-722.000 Hospital Outpatient2,384.00$ 8,000.00$ 5,616.00$ 4,000.00$ 101-016-723.000 All Other Physicians1,491.00$ 3,000.00$ 1,509.00$ 3,000.00$ 101-016-724.000 Drugs10,290.00$ 30,000.00$ 19,710.00$ 15,000.00$ 101-016-725.000 Other Medical8,760.00$ 4,000.00$ (4,760.00)$ 10,000.00$ 101-016-726.000 Glasses663.00$ 500.00$ (163.00)$ 1,000.00$ 101-016-727.000 Emergency Room Physician171.00$ 1,000.00$ 829.00$ 250.00$ 101-016-728.000 Psych Outpat/Mental Assessment2,894.00$ 2,000.00$ (894.00)$ 3,500.00$ 101-016-729.000 Transport/Ambulatory Services-$ 500.00$ 500.00$ 500.00$ 101-016-730.000 Catastrophic Insurance3,175.00$ 3,500.00$ 325.00$ 3,500.00$ 101-016-731.000 X-Rays3,316.00$ 3,000.00$ (316.00)$ 4,000.00$ =========================================================================== Total Expenditures41,301.00$ 60,500.00$ 19,199.00$ 54,750.00$ ============================================================================ Page 7 of 15464
EAS SERVICES Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================101-017-760.000 Housing Assistance21,570.00$ 60,000.00$ 38,430.00$ 30,000.00$ 101-017-761.000 Food Assistance2,197.00$ 5,000.00$ 2,803.00$ 2,500.00$ 101-017-920.000 Utilities4,023.00$ 10,000.00$ 5,977.00$ 6,000.00$ ============================================================================ Total Expenditures27,790.00$ 75,000.00$ 47,210.00$ 38,500.00$ ============================================================================Page 8 of 15465
TOWN SUMMARY Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================202-000-402.000 Property Tax Levy143,357.00$ 275,753.00$ 132,396.00$ 275,753.00$ 202-000-402.500 Replacement Property Tax61,467.00$ 50,000.00$ (11,467.00)$ 50,000.00$ 202-000-650.000 Interest337.00$ -$ (337.00)$ -$ 202-000-698.000 Transfer from Fund Balance347,117.00$ 350,000.00$ 2,883.00$ 20,000.00$ ============================================================================ Total Revenue552,278.00$ 675,753.00$ 123,475.00$ 345,753.00$ ============================================================================Assessor's Office114,894.00$ 148,035.00$ 33,141.00$ 152,539.00$ Supervisor75,462.00$ 81,030.00$ 5,568.00$ 85,519.00$ Community Purchased Services321,209.00$ 324,164.00$ 2,955.00$ 60,000.00$ Community Action Programs27,003.00$ 45,550.00$ 18,547.00$ 42,650.00$ Legal Fees15,100.00$ 50,000.00$ 34,900.00$ 5,000.00$ ============================================================================ Total Expenditures538,568.00$ 598,779.00$ 60,211.00$ 345,708.00$ ============================================================================ Net Income (Loss)13,710.00$ 76,974.00$ 183,686.00$ 45.00$ ============================================================================Page 9 of 15466
ASSESSOR Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================202-021-702-004 Assessor8,000.00$ 8,000.00$ -$ 8,000.00$ 202-021-702.005 Deputy Assessor25,096.00$ 45,000.00$ 19,904.00$ 53,000.00$ 202-021-702.006 Assessor Assistant31,504.00$ 31,620.00$ 116.00$ 33,000.00$ 202-021-702.010 Part-Time Assistant2,500.00$ 2,500.00$ -$ 202-021-710.000 Unemployment Tax-State2,541.00$ 1,000.00$ (1,541.00)$ 3,000.00$ 202-021-711.000 FICA/Medicare Tax Expense4,547.00$ 5,300.00$ 753.00$ 5,300.00$ 202-021-713.000 IMRF735.00$ 4,700.00$ 3,965.00$ 1,000.00$ 202-021-714.000 Medical & Life Insurance5,829.00$ 10,586.00$ 4,757.00$ 6,400.00$ 202-021-750.000 Supplies3,530.00$ 2,000.00$ (1,530.00)$ 3,000.00$ 202-021-751.000 Postage284.00$ 1,000.00$ 716.00$ 500.00$ 202-021-752.000 Printing and Duplicating725.00$ 1,000.00$ 275.00$ 1,500.00$ 202-021-755.000 Sid Well Maps378.00$ 400.00$ 22.00$ 400.00$ 202-021-802.000 Contract Service 3,103.00$ 4,750.00$ 1,647.00$ 6,500.00$ 202-021-803.000 Payroll Processing1,839.00$ 1,300.00$ (539.00)$ 1,510.00$ 202-021-809.000 Dues & Subscriptions391.00$ 1,000.00$ 609.00$ 500.00$ Page 10 of 15467
ASSESSOR CONT. Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================202-021-841.000 Travel/Education1,285.00$ 1,500.00$ 215.00$ 2,000.00$ 202-021-919.000 Phone1,769.00$ 2,500.00$ 731.00$ 2,500.00$ 202-021-920.000 Utilities3,037.00$ 2,450.00$ (587.00)$ 3,500.00$ 202-021-935.000 Equipment Maintenance1,122.00$ 2,500.00$ 1,378.00$ 3,000.00$ 202-021-936.000 Equipment Purchase-$ 2,000.00$ 2,000.00$ 1,000.00$ 202-021-940.000 Rent16,679.00$ 16,679.00$ -$ 16,679.00$ 202-021-950.000 Contingency-$ 250.00$ 250.00$ 250.00$ ============================================================================ Total Expenditures114,894.00$ 148,035.00$ 33,141.00$ 152,539.00$ Page 11 of 15468
SUPERVISOR Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012========================================================================================================202-022-702.000 Supervisor Salary13,400.00$ 13,400.00$ -$ 13,400.00$ 202-022-711.000 FICA/Medicare1,165.00$ 1,100.00$ (65.00)$ 1,165.00$ 202-022-713.000 IMRF376.00$ 930.00$ 554.00$ 376.00$ 202-022-802.000 Contractual Services-$ -$ -$ 4,000.00$ 202-022-804.000 Legal352.00$ 500.00$ 148.00$ 1,500.00$ 202-022-805.000 Auditing Services20,000.00$ 28,000.00$ 8,000.00$ 22,250.00$ 202-022-806.000 Accounting Services31,278.00$ 30,000.00$ (1,278.00)$ 31,278.00$ 202-022-809.000 Dues & Subscriptions5,407.00$ 3,000.00$ (2,407.00)$ 5,500.00$ 202-022-936.000 Equipment Purchase-$ -$ -$ 2,000.00$ 202-022-841.000 Travel/Conference3,431.00$ 4,000.00$ 569.00$ 4,000.00$ 202-022981.000 BankingFees53.00$ 100.00$ 47.00$ 50.00$ ============================================================================ Total Expenditures75,462.00$ 81,030.00$ 5,568.00$ 85,519.00$ ============================================================================Page 12 of 15469
COMMUNITY PURCHAS Evanston Township Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================202-023-917.500 Collaborative Supportive Housing Pr3,512.00$ 3,512.00$ -$ -$ 202-023-903.000 Childcare Network of Evanston50,000.00$ 50,000.00$ -$ 5,000.00$ 202-023-917.501 Family Focus19,800.00$ 19,800.00$ -$ 5,000.00$ 202-023-917.502 Legal Assistance Foundation31,504.00$ 31,504.00$ -$ 5,000.00$ 202-023-917.503 YOU25,000.00$ 25,000.00$ -$ 5,000.00$ 202-023-905.000 James B. Moran Center/Community 28,512.00$ 28,512.00$ -$ 5,000.00$ 202-023-906.000 Housing Options22,000.00$ 22,000.00$ -$ 5,000.00$ 202-023-917.504 Shore Community Services8,865.00$ 11,820.00$ 2,955.00$ 5,000.00$ 202-023-908.000 Evanston Northshore YWCA6,600.00$ 6,600.00$ -$ -$ 202-023-909.000 Child Care Center of Evanston16,016.00$ 16,016.00$ -$ 5,000.00$ 202-023-910.000 Connections For The Homeless24,200.00$ 24,200.00$ -$ 5,000.00$ 202-023-911.000 Infant Welfare Soceity25,000.00$ 25,000.00$ -$ 5,000.00$ 202-023-912.000 North Shore Senior Services35,200.00$ 35,200.00$ -$ 5,000.00$ 202-023-913.000 Metropolitan Family Services25,000.00$ 25,000.00$ -$ 5,000.00$ ============================================================================ Total Expenditures321,209.00$ 324,164.00$ 2,955.00$ 60,000.00$ ============================================================================Page 13 of 15470
COMMUNITY ACTION Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012=========================================================================================================================202-024-901.000 Community Action Programs6,445.00$ 24,900.00$ 18,455.00$ 12,000.00$ 202-024-902.000 Veteran Services558.00$ 650.00$ 92.00$ 650.00$ 202-024-916.000 Summer Youth Program20,000.00$ 20,000.00$ -$ 30,000.00$ ============================================================================ Total Expenditures27,003.00$ 45,550.00$ 18,547.00$ 42,650.00$ ============================================================================Page 14 of 15471
LEGAL Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/20103/31/2011BudgetProposedDescriptionEstimated Actual 2010-2011Variance2011-2012========================================================================================================202-025-804.000 Legal Services15,100.00$ 50,000.00$ 34,900.00$ 5,000.00$ ============================================================================ Total Expenditures15,100.00$ 50,000.00$ 34,900.00$ 5,000.00$ ============================================================================Page 15 of 15472
473
474
475
476
477
478
479
480
481
482
483
484
Human Services Committee
MEMORANDUM
TO: Human Services Committee
FROM: Evonda Thomas, Director Health Department
DATE: May 17, 2011
SUBJECT: Township Budget Questions– Responses to Township Trustee
Inquiries for HSC June 6, 2011
Q. What is the total cost of maintaining separate offices for the Township and
Assessor, including rent, utilities, drinking water delivery, etc.)?
A. The costs for the Assessor’s Office is paid from Town funds and the
cost of the General Assistance Office are paid from General
Assistance Funds.
The total costs of maintaining the offices 20102011 are as follows:
Assessor GA Office Total
Rent 16,679 64,810 81,489
Utilities 3,037 9,860 12,897
Phone 1,769 13,522 15,291
General Insurance 8,690 8,690
Storage Rental 1,955 1,955
Alarm System 1,059 2,238 3,297
Garbage/Refuse 678 678
Water 614 614
Janitorial Services 12,021 12,021
Totals $22,544 $114,388 $136,932
Q. May we have a copy of the Township/Assessor's lease?
A. There is one lease for the entire space (attached). The Assessor pays
for that portion of the space that is occupied by the Assessor’s office.
485
Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6,
2011
2 of 8
Q. What is the Township's annual total for outside consultants (accounting,
payroll, auditing, software support, data processing support)? For the 2010
2011 budget year? For the proposed 20112012 budget?
A. TOWN FUND/SUPERVISOR
20102011 20112012
Web Page Development 4,000
Auditing Services 20,000 20,000
Accounting Services 31,278 31,278
Total $51,278 $55,278
GENERAL ASSISTANCE FUND
Payroll Processing 2,499 2,500
Accounting Software 796 796
Network/Computer Maintenance 7,776 6,000
Total $11,071 $9,296
TOWN FUND/ASSESSOR
Payroll Processing 1,906 1,510
Software 1,967 300
Network/Computer Maintenance 5,470 1,630
Total $9,343 $3,440
Q. What does the "Accounts/Personnel Manager" do?
A. See attached Job description of the position of Confidential
Accounts/Human Resources Manager for the Township General
Assistance Office,
Q. How much of the Township's monthly accounting work could be done in
house?
A. The monthly accounting work for all of the Township (Assessor,
Supervisor and General Assistance) is done in–house by the General
Assistance Office staff person Confidential Accounts/Human
Resources Manager.
The Supervisor has another role in addition to overseeing the General
Assistance Program. The Supervisor serves as Treasurer for all funds
486
Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6,
2011
3 of 8
received from Town and General Assistance Funds. An outside CPA
is hired to come in monthly to reconcile the bank statements, review
the accounts and monthly financial statements, and make necessary
journal entries and at the end of the year help to prepare the financial
statements for audit.
Q. How much of the human resources/personnel work could be contracted
out?
A. This function is combined as a task for the General Assistance Staff
person Confidential Accounts/Human Resources Manager.
Q. How is the payroll done?
A. We are presently with Paylocity who processes our payroll on a bi
weekly basis. The Confidential Accounts/Personnel Manager collects
biweekly payroll sheets from the Township General Assistance and
Assessor’s Office staff, accounts for earned leave time taken,
processes and wires the payroll after it has been reviewed, signed,
and approved by the Township Executive Director. Once the payroll
has been received in the office, the Confidential Accounts/Personnel
Manager, balances the payroll, enters it into the accounting systems,
and sends out the necessary thirdparty checks for any payroll
deduction for staff. This position handles all aspect of payroll and in
house accounting with the supervision of the Executive Director.
Q. What is the Township's plan to avoid carrying balances on its credit cards
and incurring finance charges and late fees?
A. The timing of the payment of bills currently coincides with the bill
approval process by the Trustees. To avoid the payment of late fees
will require the payment of the bill by the due date even if it has not
been submitted on the bills list prior to payment.
Q. What is the fund balance proposed for the Town Fund for 20112012?
A. The fund balances proposed at the end of 20112012 will depend upon
the amount of tax revenue actually received and actual expenditures
during the year. The audit for 20102011 will be completed in
September. It is projected that the Town Fund Balance will be
$154,297. The 20112012 budget proposes using $20,000 of the Fund
Balance. This would leave an estimated $134,297 fund balance to
work with and cash flow between receipt of anticipated tax revenue.
487
Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6,
2011
4 of 8
The General Assistance Fund Balance is projected to be at $1,029,660
at the end of fiscal year 20102011. The 20112012 budget proposes to
use $192,105 of the fund balance for the budget.
Q. What are the outcomes of the Work Opportunity Program? What makes for
a successful program? How is this program substantively different from
other work/job/employment programs available to Evanston residents?
A. There are two required Community Work Opportunity Programs.
Contingent upon a sufficient caseload and the availability of sponsors,
the General Assistance Office shall establish and operate a
Community Work Program. The goals of the Community Work
Program are to:
1. Assist recipients in acquiring a sense of personal worth and dignity
by providing them with an opportunity to earn the General
Assistance provided to them;
2. Provide recipients with an opportunity to enhance the work habits,
experience and training;
3. Provide a public work force to perform work of benefit to the
community which would otherwise be performed;
4. Help offset the cost of General Assistance to the local community
through the performance of work of benefit to the community; and
5. Terminate from the General Assistance program recipients who are
unwilling to perform work or engage in training designed to
enhance their employability.
The Community Work Opportunity Program consists of two (2)
separate programs: A Workfare program and a Job Search, Training
and Work Program (JSTW). The JSTW program is composed of a work
and job search and/or training component and is designed to
contribute to the training and obtaining employment. The township
has a job club that meets twice a week; Adult Basic Education and
remedial skills training twice a week.
The Workfare program consists solely of a work component and is
designed to benefit the local community through labor performed by
recipients who cannot reasonably be expected to benefit from training
and job search activities or otherwise be aided to obtain employment.
The township has also instituted a 50/50 work program.
The training, motivational lectures, referrals, and guidance achieved
through these programs are provided to enhance ones employability.
For fiscal year 20102011, we had 35 individuals participate in job club,
11 assigned to a work site, 5 participated in agribusiness training, and
1 in the 50/50 program. Each program, training, or service rendered
488
Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6,
2011
5 of 8
assisted 13 clients to become employed. The success of the program
is defined by the structure of the programs as it relates to the need of
the clients. You must assess ones situation to determine what is
needed to reach the next level.
Our programs differ from other organizations because we provide
extensive case management skills allowing us to evaluate not just
ones employability, but the barriers that may hinder this process. We
identify the client’s need, address underlying issues, and provide them
with the tools to assist them with achieving their individual goal. This
also includes the use of other employment related services in the
community.
Q. Why were the changes made to the Assessor's proposed budget (sheet 2 of
the Excel spreadsheet)? Why the increase for "contract services"? What
are "contract services"?
A. Contract services consist of the IT services
The Cook County Assessor’s contracted vendor for the AS400 is
Computer Bits. They are paid yearly with an additional discount for
necessary visits to install or fix any problems with the AS400.
($300.00)
Pete Feyerherd works on the Assessor Information Management (AIM)
program. This program is used by all Cook County Township
Assessor offices to access updated information to compare
assessments. It is also necessary to send permits to the Cook County
Assessor and to input Evanston transfer declarations. This is a yearly
contracted service. ($5500.00)
Gene Servillo owner of Evanston Host and his staff will update
programs, install hardware, and correct any problems with computers
or software. Evanston Host installed the computer server in May 2011.
($45$140 an hour)
Q. How many employee days in a budget year do township employees spend
outside of the office for training, professional development, conferences,
seminars, workshops, etc.? (For example, if one employee spends three
days, and another spends two days that would be five employee days.)
A. The amount of time varies.
Last fiscal year, 20102011, thirteen work days were used between 2
Township General Assistance employees for outside training,
professional development, conferences, seminars, and workshops.
The Executive Director accumulated 9 work days to attend various
conferences, training, and seminars.
489
Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6,
2011
6 of 8
Q. Has the Township contacted the agencies that receive purchased services
funds and the Mental Health Board as to the proposed reduction in those
allocations?
A. The Township does not make the contact with the purchased services
funds recommended in conjunction with the Mental Health Board. The
Mental Health Board recommendations funded through the use of
Town Funds and General Assistance Funds
Q. What other entities can administer Emergency Assistance, now
administered by the Township?
Q. Any entity that has resources can administer an Emergency
Assistance Program. The statues mandate that the Township must
administer General Assistance and has the option to do Emergency
Assistance services. The statues gives the Township General
Assistance office the option of using General Assistance funds, if
available, to administer Emergency Assistance services. A household
is not eligible for both services with the use of General Assistance
funds.
Prior to 2002, the City of Evanston administered Emergency
Assistance services. Budget constraints caused the City of Evanston
to enter into an Intergovernmental agreement with the City of
Evanston. From 20022006, the City provided the direct client
assistance and the Township paid for the staffing (with the exception
of the Administrative Assistant for the first three years). In 2007, the
Township of Evanston General Assistance Office assumed all the
costs related to the administration and delivery of Emergency
Assistance services.
Q. What other entities can administer General Assistance, now administered
by the Township?
A. According to the statues the administration of General Assistance is
one of the three (3) mandatory functions of the Township.
In the City of Chicago it is delivered by the Illinois Department of
Human Services, elsewhere in the State of Illinois is through the
township office. Some counties have a countywide Veteran's
Assistance Commission, which administers General Assistance for
veterans and their families.
Q. The use of an external hard drive in place of purchasing a computer.
490
Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6,
2011
7 of 8
A. The question was posed to the IT Consultant. The response received
was that having a separate computer at the remote site will have
access to the network connection. Therefore, the most recent data
backup stored is on the backup server. It is not recommended that
just a hard drive be used. It creates the same problem as a backup
tape that exists now as to where it is to be stored and transport of the
drive. With just a hard drive, what computer will be used to read the
data? Will it have the right hardware? Who provides the separate
computer? Who keeps the data current, if you cannot get into the
office to recover the most recent hard drive back up, then there is a
problem.
Q. How many G.A. applicants each month? How many successful? How
many unsuccessful?
A. Attached are copies of the monthly reports submitted from March
2010May 2011. The reports indicate the total monthly clients. It also
indicates when a client is terminated and the reason.
Q. What equipment is being purchased?
A. A computer is being purchased for Disaster Recovery and backup of
data offsite.
Q. Why is there an increase in the storage rental fees and should that cost be
included in operating costs?
A. The amount budgeted is actually $300 less than the amount budgeted
in 20102011. It is anticipated that there may be an increase in the cost
for the storage unit. However, it should be less that the budgeted
amount for 20102011 ($2500).
The storage rental fee is an administrative costs. It has been included
in the break down requested in Question 1.
Q. What is contingency; 2011 actual is $161.00 why budget $500.00
A. A small amount is budgeted for unanticipated expenses. All money
not used remains in the General Assistance fund balance.
Q. Explain bank fees
A. Bank fees are incurred on each of the four Township Accounts for
maintenance and occasional stop payment requests.
491
Township Budget Questions– Responses to Township Trustee Inquiries for HSC June 6,
2011
8 of 8
The four accounts are: Town of Evanston Checking, GA
Administrative Checking, GA Client Checking and GA Emergency
Assistance Checking.
492
1
.JOB DESCRIPTION
TITLE: CONFIDENTIAL ACCOUNTS/HUMAN RESOURCES
MANAGER (EXEMPT POSITION)
REPORTS TO: EXECUTIVE DIRECTOR OF ETGA AND TOWNSHIP
SUPERVISOR
SUPERVISES: The Office Manager
JOB SUMMARY: Performs various accounts payable functions for the Township
office. Responsible for Township payroll, billing and receipts.
Works closely with the Township’s contracted Accountant,
Township Supervisor and Executive Director. Prepares contracts
and audit related letters and materials. Handles all confidential
information related to personnel matters, legal and financial
concerning the Township of Evanston.
RESPONSIBILITIES:
1. Works with the Supervisor and the Executive Director to prepare budgets,
forecasts and related projections.
2. Works with the Executive Director in developing contractual relationships with
vendors.
3. Prepares bills for payment based on standard IDHS rates. Prepares payment
amounts on appropriate forms and forwards forms for approval to the Township
Executive Director.
4. Works closely with Township contracted Accountant to ensure accuracy and
fiscal accountability of the funds received by the Township.
5. Deposits funds to various Township bank accounts and maintains all bank
account records.
6. Maintains and records pettycash account transactions records according to fiscal
policies.
7. Posts details of business transactions such as allotments, disbursements, deduction
from payrolls, remittance paid and due, checks and claims and pay and expense
vouchers.
8. Reviews source documents, such as vouchers, invoices, cash receipts and
purchase orders for completeness and accuracy.
493
2
9. Maintains payroll time sheets and employee benefits. Forward all payroll
deductions to appropriate source.
10. Prepares monthly bills list, check reports, payroll and Revenue and Expense
Reports
11. Computes and records interest charges, refunds, cost of lost or damaged goods,
freight or expense charges, rental and similar items.
12. Files account payable documents and records.
13. Enters journal entries such as revenue and expense accounts on at least a weekly
basis.
14. Compiles monthly and annual client medical statistical data.
9. Makes sure that the account ledger balances on a monthly basis in regards to
receivables and payables.
10. Reviews records and subsequent computer print outs on a monthly basis.
11. Maintains an inventory of all property owned by the Township inclusive of date
of purchase and amount to be used for capitalization and other related purposes.
12. Handles confidential information concerning personnel, legal and financial
matters of the township.
13. Performs other duties as assigned.
BACKGROUND AND EXPERIENCE:
Educational Experience: Minimum of Associates degree in accounting or related
field from accredited school, college or university, plus (3) years minimum of work
related experience.
Work Experience: Three (3) years of accounting, payroll and/or medical payment
experience. Computer knowledge and familiarity with computer accounting software
systems.
KNOWLEDGE AND SKILLS REQUIRED:
1. Knowledge of medical payment procedures and practices; IDHS, etc.
2. Knowledge of computer systems; i.e., Microsoft Office Suite.
3. Knowledge of accounts payable system and practices.
494
495
496
ASSESSOR'S OFFICE
Evanston Township
Fiscal Year Ending
Town Fund Revenue & Expenditures 03/31/2012
4/1/2010
3/31/2011 Budget Proposed
Description Estimated Actual 20102011 Variance 20112012
================================================================================================================================
Assessor 8,000.00 $ 8,000.00 $ $ 8,000.00 $
Deputy Assessor 25,096.00 $ 45,000.00 $ 19,904.00 $ 55,000.00 $
Assessor's Assistant 31,504.00 $ 31,620.00 $ 116.00 $ 33,000.00 $
Parttime Contractual Assistant 2,500.00 $ 2,500.00 $ $ $
Unemployment TaxState 2,541.00 $ 1,000.00 $ (1,541.00) $ 3,000.00 $
FICA/Medicare Tax Expense 4,547.00 $ 5,300.00 $ 753.00 $ 5,300.00 $
IMRF 735.00 $ 4,700.00 $ 3,965.00 $ 1,000.00 $
Medical & Life Insurance 5,829.00 $ 10,586.00 $ 4,757.00 $ 6,400.00 $
Supplies 3,530.00 $ 2,000.00 $ (1,530.00) $ 3,000.00 $
Postage 284.00 $ 1,000.00 $ 716.00 $ 500.00 $
Printing and Duplicating 725.00 $ 1,000.00 $ 275.00 $ 1,500.00 $
Sid Well Maps 378.00 $ 400.00 $ 22.00 $ 400.00 $
Contract Service 3,103.00 $ 4,750.00 $ 1,647.00 $ $4,000
Payroll Processing 1,839.00 $ 1,300.00 $ (539.00) $ 1,510.00 $
Dues & Subscriptions 391.00 $ 1,000.00 $ 609.00 $ 500.00 $
Page 1 of 3497
ASSESSOR'S OFFICE
Evanston Township General Assistance Office
Fiscal Year Ending
Town Fund Revenue & Expenditures 03/31/2012
4/1/2010
3/31/2011 Budget Proposed
Description Estimated Actual 20102011 Variance 20112012
================================================================================================================================
Travel/Education 1,285.00 $ 1,500.00 $ 215.00 $ 2,000.00 $
Phone 1,769.00 $ 2,500.00 $ 731.00 $ 2,025.00 $
Utilities 3,037.00 $ 2,450.00 $ (587.00) $ 3,500.00 $
Equipment Maintenance 1,122.00 $ 2,500.00 $ 1,378.00 $ 2,000.00 $
Equipment Purchase $ 2,000.00 $ 2,000.00 $ 1,000.00 $
Rent 16,679.00 $ 16,679.00 $ $ 16,679.00 $
Contingency $ 250.00 $ 250.00 $ 250.00 $
Total Expenditures 114,894.00 $ 148,035.00 $ 33,141.00 $ 150,564.00 $
================================================================================================================================
Page 2 of 3498
499
500
501
502
503
504
505
506
507
508
509
510
511
512
513
514
515
516
517
518
519
520
For City Council meeting of June 13, 2011 Item H4
Resolution 36-R-11: Visioning Process for Design & Redevelopment of Grey Park
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Playground and Recreation Board
Douglas J. Gaynor, Parks, Recreation and Community Service Director
Subject: Resolution 36-R-11 Supporting the Proposal of the Evanston Parks
Coalition to Conduct a Visioning Process for the Design and
Redevelopment of Grey Park
Date: June 7, 2011
Recommended Action:
The Playground and Recreation Board recommends approval of Resolution 36-R-11
supporting the proposal of the Evanston Parks Coalition to conduct a visioning process
for the design and redevelopment of Grey Park located at Ridge Ave. and Main St.
Funding Source:
The visioning process would be funded through means that would have no cost to the
city.
Summary:
A group of citizens, known as the Evanston Parks Coalition, is working toward
conducting a visioning process for the design and redevelopment of Grey Park. The
visioning process would be conducted by a third party and funded through outside
funding sources in the form of grants and donations.
On April 21, 2011 a representative from the Parks Coalition provided a presentation to
the Playground and Recreation Board and requested a letter of support to assist them
with seeking grant funds. Redevelopment of Grey Park is included in the five year
capital improvement plan and it would be beneficial to have a visioning process to allow
citizen input regarding the planning and redevelopment of the park.
The Board fully supports a visioning process to be conducted to determine the next
steps in developing Grey Park and recommends the support of City Council by
approving the attached resolution. The resolution does not designate any city funds to
be used in the visioning process and there would be no cost to the city.
Memorandum
521
Legislative History:
Resolution 36-R-11 was reviewed and approved by the Playground and Recreation
Board on May 19, 2011 and by the Human Services Committee on June 6, 2011. The
Playground and Recreation Board will continue to follow up on the progress of the
Evanston Park Coalition.
Attachments:
Resolution 36-R-11
522
5/25/2011
36-R-11
A RESOLUTION
Supporting the Proposal of the Evanston Parks Coalition to Conduct a
Visioning Process for the Design and Redevelopment of Grey Park
WHEREAS, a group of active citizens known as the Evanston Parks
Coalition has been working towards the goal of improving Grey Park; and
WHEREAS, the City has included the redevelopment of Grey Park in its
capital improvement plan; and
WHEREAS, the Parks, Recreation and Community Services Department
feels it would be beneficial to conduct a visioning process to allow multiple citizen
groups to interact regarding the planning and redevelopment of Grey Park; and
WHEREAS, the Parks, Recreation and Community Services Department
strives to promote healthy outdoor activities; and
WHEREAS, multiple groups of stakeholders in the City are concerned
about the future development of Grey Park; and
WHEREAS, the visioning process would be funded through means that
would have no cost to the City; and
WHEREAS, the City of Evanston supports a visioning process be
conducted to determine the next steps in developing Grey Park,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
523
36-R-11
~2~
SECTION 2: That this Resolution shall be in full force and effect from and
after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2011
524
For City Council Meeting of June 13, 2011 Item H5
Resolution 37-R-11: Regarding Status of Frank Govern Memorial Golf Course
For Action
To: Human Services Committee
From: Wally Bobkiewicz, City Manager
Subject: Resolution 37-R-11: Expressing Legislative Findings Regarding the Status
of the City’s Sublease with the Evanston Wilmette Golf Course
Association for the Frank Govern Memorial Golf Course
Date: June 7, 2011
Recommended Action:
Human Services Committee recommends consideration of Resolution 37-R-11
regarding the City’s sublease with the Evanston Wilmette Golf Course Association for
the Frank Govern Memorial Golf Course. The resolution is presented with revisions per
instructions of the Human Services Committee on June 6, 2011.
Summary:
The City has been working with the Board of Directors of the Evanston Wilmette Golf
Course Association for several months to address unpaid water service charges for the
golf course. The Association currently owes $12,280.53 in charges. The Board hoped
to be able to agree to a repayment plan in April, but has notified the City that it does not
have the resources to do so. The long term inability of the Association to pay its water
bills brings into question the ongoing viability of the Association to operate the golf
course. Staff believes it is appropriate for the City to take several actions to ensure the
future operation and upkeep of the golf course property.
Staff is recommending adoption of Resolution 37-R-11 to address these issues:
1. Staff would evaluate the terms and conditions of the existing sublease
between the City and Association to determine if conditions exist for
termination of the sublease and report back to the City Council on
September 1, 2011. If conditions do exist for termination, staff
recommends that termination occur on December 31, 2011.
2. City Council would hold in abeyance past due water service charges and
withhold future charges through December 31, 2011. Staff believes this is
appropriate because the cost of the City to assume control and maintain
Memorandum
525
Page 2 of 2
the subleased property exceeds the value of the water consumed by the
golf course.
3. The City Manager and the Director of Parks, Recreation, and Community
Services would investigate costs associated with maintaining the golf
course property as open space/park land, and also investigate other uses
of the property consistent with it remaining a golf facility/open space/park
land.
Staff will continue to work with the Association Board of Directors to resolve the golf
course’s financial issues and alternative approaches the Association may consider for
the operation of the golf course.
526
6/3/2011
5/30/2011
37-R-11
A RESOLUTION
Expressing Legislative Findings Regarding the Status of the City’s
Sublease with the Evanston Wilmette Golf Course Association for the
Frank Govern Memorial Golf Course
WHEREAS, since 1919 the City has leased (“the Master Lease”) certain
real property (“the Demised Premises”), from the Metropolitan Water Reclamation
District of Greater Chicago, formally known as the Sanitary District of Chicago (“the
District”), with its principal office located at 100 East Erie Street, Chicago, Illinois 60611;
and
WHEREAS, since 1919 the City has sublet the a certain portion of the
Demised Premises, to the Evanston-Wilmette Golf Course Association, Inc., with its
principal office located at 1030 Central Street, Evanston, Illinois 60201, hereinafter (“the
Association”), formerly known as the Evanston Community Recreation Association, Inc.,
for use in connection with the Association’s operation of a public fee golf course,
commonly known as the Peter Jans Golf Course (“the Sublease”); and
WHEREAS, the said Sublease with the Association has been amended
from time to time; and
WHEREAS, said public fee golf course consists of eleven (11) holes
located in the City of Evanston and seven (7) holes located in the Village of Wilmette;
and
527
37-R-11
~2~
WHEREAS, as permitted by the Master Lease, said Sublease between
the City and the Association runs concurrently with the Master Lease until May 31,
2032; and
WHEREAS, the Association owes the City $12,280.53 (Twelve Thousand
Two Hundred Eighty and 53/100 Dollars) in past due water service charges as of May
11, 2011; and
WHEREAS, pursuant to Section 6(a) of the Sublease, the Association
must pay annually to the City 25% of 11/18ths of the Association’s annual net income
for each calendar year; and
WHEREAS, the past due water service charges owed to the City by the
Association constitute a substantial deficiency in the continued operation of the Golf
Course; and
WHEREAS, if the Association is unable to fulfill its obligations under the
Sublease in the short term, the City will be obligated to maintain the Demised Premises
at a level which will protect the health and safety of City residents at a cost that will
exceed the past due water service charges; and
WHEREAS, due to the aforementioned deficiency, the City Council may
find that a Sublease of that certain portion of the Demised Premises to the Association
may no longer be in the best interest of the City of Evanston, and that it is necessary
and proper for the City to review and consider the issues that may result if it continues
with the Sublease.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
528
37-R-11
~3~
SECTION 1: That the abovementioned recitals are hereby found as fact
and made a part hereof.
SECTION 2: The City Manager and Corporation Counsel are hereby
authorized and directed to evaluate the terms and conditions for terminating the
Sublease with the Association in such fashion as may be determined to be in the best
interest of the City and approved as to form by the Corporation Counsel.
SECTION 3: The City Manager and Corporation Counsel will report to
the City Council on or after between September 1, 2011 and October 31, 2011 with his
their findings with respect to the Association’s obligations under the Sublease. This
report shall also evaluate the City’s right to terminate the Sublease, said termination
which the City Manager will recommend be effective as of December 31, 2011. The
City and the Association shall continue to meet during this time to assess other options
as well.
SECTION 4: That the City agrees to hold in abeyance all past due and
owing water service charges of the Association that are payable to the City. Further,
the City will not seek immediate payment for any water service charges incurred by the
Association from the effective date of this Resolution through December 31, 2011, but
expressly reserve the right to do so.
SECTION 5: The City Manager and the Director of Parks, Recreation,
and Community Services are hereby authorized to investigate costs associated with
maintaining the Demised Premises as open space/park land, and to also investigate
other uses of the Demised Premises consistent with it remaining a golf facility/open
space/park land.
529
37-R-11
~4~
SECTION 6: All other fees, charges, and annual income payments
incurred by the Association payable to the City or any other third-party as required by
the terms of the Sublease or the Master Lease shall remain in full force and effect. The
City shall not be responsible for any fees or costs that have been or may be incurred by
the Association that are payable to any other third-party.
SECTION 7: That this Resolution 37-R-11 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
530
For City Council meeting of June 13, 2011 Items O1
Ordinance 36-O-11: City Council Meeting Rules
For Action
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 36-O-11, Amending Evanston City Code, 1-5-3(A)
Date: June 7, 2011
Recommended Action:
Rules Committee recommends adoption Ordinance 36-O-11. This ordinance was
introduced at the May 23, 2011 City Council meeting.
Funding Source:
n/a
Summary:
Title, 1, Chapter 5, Section 3(A) of the Evanston City Code and City Council Rule 16.5
currently state that the City Council meetings shall be held semi monthly or twice a
month, respectively. On May 2, 2011, the Rules Committee met and considered an
amendment to the Evanston City Code and City Council Rule mentioned above. The
Rules Committee recommends that the City Council meetings be held three times a
month.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachment:
Ordinance 36-O-11
Memorandum
531
5/24/2011
5/6/2011
36-O-11
AN ORDINANCE
Amending the Evanston City Code of 1979,
Title 1, “General Administration,”
Chapter 5, “City Council,”
Section 3(A), “Meetings of the Council”
WHEREAS, on May 2, 2011, the Rules Committee met and considered an
amendment to Section 1-5-3(A) of the Evanston City Code of 1979, as amended, and
recommends City Council approval thereof.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 1-5-3(A) of the Evanston City Code of 1979,
as amended, is hereby further amended to read as follows:
1-5-3: - MEETINGS OF THE COUNCIL:
The meetings of the City Council shall be open to the public, and a journal of the
Council's proceedings shall be kept.
(A) Regular Meetings: Regular meetings of the City Council shall be held three times
a month semi-monthly on such dates and at such times as approved by the City Council
at the beginning of the calendar year. Alterations to the approved calendar of meeting
dates shall require Council action and proper public notice in accordance with the Open
Meetings Act.
SECTION 2: The City Clerk is hereby directed to take all necessary
steps to implement this Ordinance.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
532
36-O-11
~2~
SECTION 4: That if any provision of this Ordinance 36-O-11 or
application thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this Ordinance
that can be given effect without the invalid application or provision, and each invalid
application of this Ordinance is severable.
SECTION 5: That this Ordinance 36-O-11 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, City Attorney
533
For City Council meeting of June 13, 2011 Item O2
Business of the City by Motion: Southeast Corner Chicago Ave and Main St
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director of Community & Economic Development
Nancy Radzevich, Economic Development Manager
Johanna Nyden, Economic Development Planner
Subject: Assistance for the Developers of the Southeast Corner of Main Street and
Chicago Avenue
Date: June 7, 2011
Recommended Action:
The Economic Development Committee and Staff recommend to City Council approval
of financial assistance in the amount of $20,000 for OMS Evanston LLC (“OMS”), the
development team seeking to develop the southeast corner of Main Street and Chicago
Avenue. The financial assistance will be for the purpose of funding marketing activities
related to the development of the site as a mixed-use office and retail development.
Funding Source:
The funding for this assistance is recommended to come from the Economic
Development Fund’s Business Attraction and Expansion budget (Account 5300.62660).
The approved Fiscal Year 2011 budget includes $500,000 for this account, of which
$21,110 has been spent to date. Additionally, there is a pending recommendation from
the Economic Development Committee Recommended to the City Council to utilized
funding from this account for financial assistance for Long Tail Media Group for
$36,850. This item is expected to go to City Council in late June 2011.
Summary:
Historically, the property located at the southeast corner of Main Street and Chicago
Avenue was a two-story retail/office development. It was demolished in 2007 and was
slated for development as a mixed-use commercial and residential building. However,
after the owner failed to make timely payments on the loan, Cole Taylor Bank filed a
foreclosure lawsuit in late 2008. The property was then the subject of a $4.3 million
foreclosure lawsuit filing by Cole Taylor Bank. After the foreclosure, Staff closely
monitored the various parties and their interest in the acquisition and redevelopment of
the property. In December 2010, Cole Taylor Bank sold the property to OMS Evanston
LLC (“OMS”) for approximately $1.65 million.
Memorandum
534
Page 2 of 3
Staff has worked with the development team to conceptualize future redevelopment at
this site since the sale of the property to OMS. Initially OMS sought redevelopment of
the property as a mixed use retail and residential building. After much review and
discussion with local merchants, elected officials, and other stakeholders, it is the
collective vision and desire that the property can be redeveloped as a mixed-use retail
and office development. The close proximity to both the CTA and the Metra Main Street
stations make the property highly transit accessible. Additionally, many Main Street
merchants have noted that after the removal of the previous vintage office building and
the bank/office property at the northwest corner of Main Street and Chicago Avenue,
day-time foot traffic into stores has decreased significantly.
The property is currently planned to be a 90,000 square foot mixed-use retail and office
building. Since the December 2010 acquisition, OMS has engaged in predevelopment
activities to work diligently to attract office tenants that range from health care providers
to technology-based companies to the property. Additionally, OMS has recently
engaged Colliers International to develop a marketing plan and presentation that
includes preliminary schematic renderings of the proposed property.
The predevelopment activities necessary to bring a mixed-use retail-office development
to the initial stages of the City’s Planned Development Process are extensive. This is
due to the fact that renderings and preliminary floor plans need to be created in order to
induce tenants to come to the property. OMS estimates that predevelopment efforts will
cost approximately $300,000. Since the City seeks a partnership with OMS to deliver a
development that meets the redevelopment goals of the City, the surrounding merchant
district, and the greater Evanston community, the opportunity to participate financially
will ensure that the City continues to have a role in this redevelopment effort.
The City’s financial contributions will partially fund marketing and attraction efforts to
bring tenants to the property. After discussions at the Economic Development
Committee, it was determined that the first grant of $20,000 will be used to pay for
portions of the marketing materials. A second grant of $20,000 will be considered in
September to fund additional market materials and support as identified as necessary.
The dispersal of the second grant of $20,000 would be contingent on a presentation on
the progress of the project and recommendation for approval at the regularly scheduled
September Economic Development Committee meeting and final City Council approval.
The attached Memorandum of Understanding also outlines the terms and conditions of
the funding and an approximate timeline for project completion.
Legislative History:
On May 25, 20011, the Economic Development Committee recommended to City
Council approval of financial assistance in the amount of $20,000 to OMS and authorize
the City Manager to execute a Memorandum of Understanding with OMS.
Attachments:
-Not Approved Draft Minutes from 5/25/11 Economic Development Committee Meeting
535
Page 3 of 3
-Memorandum of Understanding
-Map of Intersection of Main & Chicago
536
NOT APPROVED
Page 1 of 7
Economic Development Committee Meeting Notes – May 25, 2011
ECONOMIC DEVELOPMENT COMMITTEE
MEETING NOTES
May 25, 2011
Attendees:
Committee Members: C. Burrus, R. Creamer, J. Fiske, S. Freeman,
J. Grover, D. Holmes, D. Mennemeyer, A. Rainey,
M. Tendam, M. Wynne, R. Zenkich
Other Staff: A. Brown, S. Griffin, J. Nyden, N. Radzevich,
C. Skelnar, R. Voss
Other Elected Officials Present: P. Braithwaite
Presiding Member: C. Burrus, Chair
I. Call to Order
A quorum being present, Chair Burrus called the meeting to order at 7:36 p.m.
II. Consideration of Meeting Minutes of April 27, 2011
Ald. Grover moved approval of the April 27, 2011 minutes, seconded by Ald.
Tendam.
The minutes of the April 27, 2011 meeting were approved unanimously, 11-0.
III. STAFF REPORTS
A. Update on Economic Development Work Plan
Ms. Radzevich, Economic Development Manager, reported Staff progress on the
Economic Development Work Plan. Highlights included the ongoing construction
and maintenance of the citywide Evanston business directory to be used both as
a resource for Staff and other City Departments to consider local businesses for
purchasing as well as to serve as a base for the ShopQA program going live in
June. Staff has also worked to update business surveys. Ms. Radzevich also
reported that the Economic Development Planner job descriptions have been
revised. Whereas the ED Planners had primarily been assigned to certain
geographic locations throughout the City, the job descriptions have been revised
so that one Planner will work primarily with new businesses, and the other
Planner will serve as a liaison to existing businesses. Ms. Radzevich also noted
that Staff has been working to facilitate collaboration with other City Departments
to make it easier for new businesses to negotiate City processes (i.e. business
licensing, inspection, etc.).
B. M/W/EBE Advisory Committee Discussion/Joint Meeting
Ms. Radzevich reported that the M/W/EBE Committee has not met because they
did not have a quorum for the May meeting.
537
NOT APPROVED
Page 2 of 7
Economic Development Committee Meeting Notes – May 25, 2011
C. Update on Recent Economic Development Activities
Ms. Radzevich outlined site-specific projects that Staff is currently engaged in:
continued work with developers looking to develop the vacant parcel at Chicago
Avenue and Main Street; the City recently acquired properties on Howard Street;
2424 Oakton; and the Church & Dodge area.
Ms. Radzevich also reported on the How to Win the City’s Business Seminar—
held on April 28, 2011—to help educate local businesses on the City’s
purchasing requirements and process (for projects below AND above $20,000).
Ms. Radzevich reported that the seminar was well attended by over 40 local
merchants, and that a DVD recording of the meeting has been made.
Ald. Grover praised the Economic Development report and asked Staff for
clarification on how ShopQA works.
Johanna Nyden, Economic Development Planner, explained how local
businesses can use the Shop QA platform to add contact information and other
information about the business, and that customers will be able to search the
database by business type.
Ald. Grover asked whether the City has to use resources to update the database
once it is functional.
Ms. Nyden explained that the program is user-driven, and that once a business is
added to the database, they are able to populate information themselves.
Ald. Rainey asked about the property at Dempster/Dodge (Evanston Plaza) and
how or if the property is being marketed.
Ms. Radzevich explained that Bank of America recently purchased the property
and is waiting for the purchase to be confirmed. She added that Staff is actively
tracking the process and that Staff—along with Ald. Braithwaite—are fielding
calls from potential developers.
Ald. Rainey asked who is managing the property. Ms. Radzevich answered that
Foresite Realty is still currently managing the property.
D. Report on Mobile Evanston Economic Development Initiative
Ald. Burrus asked Staff to describe progress on the Mobil Evanston Economic
Development Workshop.
Ms. Radzevich reported that Staff is working to develop a partnership and
cooperation with the Evanston Chamber of Commerce, and that Staff has
targeted July as the first Mobile Workshop to give time for Staff to work out
technical and other equipment issues.
538
NOT APPROVED
Page 3 of 7
Economic Development Committee Meeting Notes – May 25, 2011
Ald. Rainey asked Ms. Radzevich to explain the concept of the Mobile Workshop.
Ms. Radzevich explained that Staff is trying to get out in the community to help
residents and local merchants understand the functions of the Economic
Development Division. Staff intends to start on the Westside and visit
businesses to explain the Signage/Façade Improvement Program as well as
other staff programs geared toward assisting local businesses.
E. Howard Street Initiative
Ald. Rainey reported that the City recently used TIF money to acquired two
properties on Howard Street (727-729 Howard St. and 629-631 Howard St.).
With collaboration from the Northwestern University Lend group, the City intends
to attract a theatre company to the space and is also exploring opportunities for
restaurants, wine bars, galleries, etc.
Ald. Rainey also mentioned the recent outdoor tree lighting, a plan to install
planters, and the regular meetings of the new Howard Street Business
Association as indicative of the progress on Howard Street.
IV. New Business
A. Discuss and Consider Financial Assistance for Façade Improvement
Projects
Aaron Brown, Economic Development Intern, presented two (2) Façade
Improvement Program projects for consideration by the Committee. The
following applications were presented:
$1,400 Bossell Imports, 1905 Church Street, presented by Mr. Lynn Bosell and
Mr. Terrence Bosell.
Proposal for assistance to re-paint the street-facing façade of the
building and expand the existing storefront window.
The request was unanimously recommended for approval to City
Council (11-0).
$9,400 2800 Central Street, presented by Mr. Spencer LeMenager (property
owner) and Mr. Mitchell Dulin (tenant).
Proposal for assistance to install new stone veneer siding, 3 new
window openings, new shingling to the mansard roof, new awnings and
illuminated signage in preparation for the opening of new café/wine bar
business.
Mr. Brown reported that Mr. LeMenager notified staff that work had
already begun on a portion of the project. Mr. Brown explained that,
according to the Façade Program Guidelines, work commenced prior to
City Council approval and execution of a Program Agreement is
ineligible to receive funding through the Façade Improvement Program,
and that the funding amount recommended by Staff only considers
539
NOT APPROVED
Page 4 of 7
Economic Development Committee Meeting Notes – May 25, 2011
those portions of the project started and completed after final City
Council approval. Staff will work with the City Building Division to
assess what work has been started and completed prior to the
execution of a Program Agreement.
Mr. LeMenager stressed the importance of beginning these
improvements in order to secure a tenant in a building that has been
vacant for two years. Both he and Mr. Dulin praised Staff and City
officials for their proactive efforts related to business expansion.
Ald. Wynne asked how removing the stone siding portion of the project
affected Staff’s recommendation.
Mr. Brown responded that removing the siding portion of the project
reduced the recommended funding amount from $17,800 to $9,400.
Ald. Holmes asked whether the application was complete prior to the
work being commenced and whether the process can be sped up
and/or adjusted to accommodate this sort of timing issue.
Ms. Nyden confirmed that the application was completed prior to work
beginning on the project and outlined the Program timeline. She noted
that Staff is working to note any changes and/or improvements to the
Program and intends to offer more suggestions in December.
Mr. Freeman suggested changing the process to make the date of the
application the Effective Date, but to still have the formal public process
for final approval.
Ald. Tendam commended the effort of the applicants to start the work
and praised the improvements made as well as the need for façade
improvements at this location.
Mr. Freeman asked about how to change the program
Mr. Creamer and Ald. Rainey defended following the program as it is
written. Ald. Rainey also reminded the Committee that Staff will return
suggestions for improving the Program in December.
The Committee voted unanimously to approve the Façade Improvement
Program Application for 2800 Central Street (11-0) on the condition that no
work started prior to execution of the program agreement could be funded
and advised Staff to work with the applicants regarding any possible
funding for additional work.
540
NOT APPROVED
Page 5 of 7
Economic Development Committee Meeting Notes – May 25, 2011
B. Discuss and Consider Financial Assistance for Tenant Attraction at
Potential Main & Chicago Development
Ms. Nyden introduced real estate developers, John O’Donnell and Greg
Merdinger. She explained the City’s efforts to attract technology and other start-
up businesses and noted the possible opportunities at the vacant parcel located
on the Southeast corner of Main Street and Chicago Avenue. Ms. Nyden related
how local merchants have seen a loss of daytime traffic following the demolition
of the former retail/office building in 2007. She further explained that any future
use would have to include an addition of daytime occupancy that is not typically
seen in residential uses.
Ald. Wynne emphasized the amenities of the site including its proximity to
Northwestern University and transit, its location on a busy corner, the presence
of an active business district, and a diverse housing stock. Ald. Wynne also
stressed how the City can help developers market the City’s vision of capturing
new NU technology-based businesses so that revenue is not lost to the City.
Mr. O’Donnell presented the development team, design concepts and ideas as
well as his—and Mr. Merdinger’s—background in office development projects in
both Evanston and Chicago.
Mr. Merdinger spoke about the site: approx. 30,000sf., high activity corner and
proximity to Metra and CTA. He also noted some of the challenges this type of
development might face: the area is not a proven office market, the location os
dominated by residential uses with proven retail primarily along Main Street and
Chicago Avenue. Mr. Merdinger further stated their goal to create a catalyst to
invigorate further development in the area. In addition, he presented conceptual
floor plans and outlined potential user types for the space.
Mr. Zenkich asked what the source of the proposed funding would be. Ald.
Burrus responded that the funding source would be the Economic Development
Fund.
Mr. Freeman asked how much money had already been spent on pre-
development activities.
Mr. O’Donnell answered that they had a pre-development budget of
approximately $400,000 and that they would not profit from the funding but that
rather the funds would be used for third party activities like soliciting tenants,
developing building specifications, broker visits with prospective tenants,
architectural development plans, etc.
Ald. Grover asked Staff to explain the contingency regarding the second $20,000
grant.
541
NOT APPROVED
Page 6 of 7
Economic Development Committee Meeting Notes – May 25, 2011
Ms. Nyden explained that the second grant would be contingent on progress
reported after the first grant is applied, and stated that the applicants are not
applying to fund activities already performed.
Mr. Merdinger added that the funding is needed to initiate marketing efforts in an
attempt to measure weather adequate interest exists for this type of
development.
Ald. Wynne explained that the City has resisted numerous proposals at this
particular site in an effort to get an office development like the one proposed by
the applicants. She cited the current real estate market as generally risk-averse
and unimaginative. Ald. Wynne stated that this site has assets and is worth
investing in to hopefully create an economic stimulus and would like to see a
development that encourages more activity in the area.
Ald. Rainey moved approval of the $20,000 grant for pre-development
activities for the Main and Chicago site, seconded by Ald. Fiske.
The Committee voted unanimously (11-0) to approve the $20,000 grant for
pre-development activities for developers for the Southeast corner of Main
Street and Chicago Avenue.
C. Discuss Wayfinding Request for Proposal
Ricky Voss, Parking Revenue Manager, introduced the wayfinding/signage
request for proposal and stated that Staff will be looking for a consultant to
develop a comprehensive program for guiding pedestrians, branding the City of
Evanston and contributing to economic development in the City.
Craig Skelnar, General Planner, presented a sample of a similar signage
program developed for Ann Arbor, Michigan. Mr. Skelnar added that current
signage in the City too auto-oriented, and the Staff is looking for a consultant that
can identify other multi-modal and pedestrian wayfinding opportunities.
Ald. Holmes expressed concern over the timeline of the project stating that
neighborhood block groups in the City are already waiting signage projects.
Mr. Skelnar noted that Community Development Block Grant funding would be
eligible for the first phase of the wayfinding program.
Ald. Tendam encouraged the use of local graphic and design firms and other
Evanston-based businesses in the RFP process.
Ald. Rainey stated her desire to ensure public participation before the City
Council votes on any of the bids.
542
NOT APPROVED
Page 7 of 7
Economic Development Committee Meeting Notes – May 25, 2011
Mr. Skelnar insisted that any bidder would have to have a robust public
involvement process.
Ald. Fiske moved approval of the wayfinding request for proposal,
seconded by Ald. Holmes.
The Committee voted unanimously (11-0) to approve the Wayfinding
request for proposal.
Ald. Burrus requested that each member of the Committee speak with at least one
prospective business per month to help achieve the Committee’s primary goals of
business expansion and retention in the City.
Ms. Radzevich reiterated Staff’s priority to discuss with brokers regarding getting the
word out about City economic development programs to help businesses locate in
Evanston.
V. Communications
A. Real Estate Transfer Tax Report
B. Monthly Economic Development Communication
VI. Adjournment
The meeting was adjourned at 9:45 p.m.
The next meeting will be held on Wednesday, June 22, 2011
Respectfully submitted,
Aaron Brown
Economic Development Intern
543
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF EVANSTON
AND OMS EVANSTON LLC
This MEMORANDUM OF UNDERSTANDING ("MOU'), dated ______, 2011, is entered
into between the City of Evanston (“the City”), OMS Evanston LLC (“OMS”), (collectively
“the Parties”), to describe the understandings of the Parties regarding the proposed
development of the property located at the southeast corner of the intersection of
Chicago Avenue and Main Street (Permanent Identification Number: 11-19-401-024-
0000), Evanston, IL 60202 (the “Property”).
The terms of this Memorandum shall be in force and effect until OMS and the City agree
to enter into a more formal MOU, or until the Parties no longer wish to pursue the
currently contemplated development of the Property, whichever happens first.
The Parties agree as follows:
1. OMS holds title to the Property. OMS intends to develop the Property to
create an approximately 100,000 square foot mixed-use development
comprised of ground floor retail uses with upper floor office uses expressly for
the purpose of locating high technology firms and entrepreneurs at the
Property. This intent follows extensive dialog by and between the City and
OMS relative to the future development of the Property. The terms and
conditions of this MOU are contingent upon the Parties’ joint cooperation.
2. The City and OMS agree that predevelopment activities will be required to
induce the tenants and capital necessary to develop the Property. After the
date upon which this MOU is in full force, the City will provide two (2)
payments of $20,000 to OMS to complete marketing activities and materials
based on the following conditions set forth below:
a) The City’s financial participation in predevelopment activities will be
offered in two (2) equal payments of $20,000. The first payment of
$20,000 to OMS from the City will be expressly for payment of marketing
materials that include renderings of the proposed mixed-use development.
The payment will be provided to OMS by the City in a timely manner
following the execution of this document.
b) The second $20,000 payment will be expressly for the payment of
additional marketing activities. The second payment will be provided to
OMS by the City after approval at the regularly scheduled September
2011 Economic Development Committee meeting. OMS will provide a
status update on the progress of this development to the Economic
Development Committee at its regularly scheduled September meeting.
3. Upon request, OMS shall promptly provide all information to the City relative
to the ongoing status of development, tenant acquisition and respond to all
inquiries regarding same.
4. These terms may be modified as required to meet the evolving nature of the
negotiations regarding developing the Property, and the Parties mutually
544
2
understand and agree that none of the terms of this MOU are to be
considered binding upon the Parties.
5. OMS hereby acknowledges that it holds title to the Property in “as-is, where-
is” condition with no representations or warranties respecting the Property by
the City whatsoever.
6. This MOU shall only be amended in a writing signed by all Parties which may
be accomplished by electronic written means of communication. The delivery
of notice by certified mail, return receipt requested, hand delivery, facsimile,
e-mail, or nationally recognized over-night courier, shall all be deemed
sufficient methods of notice.
7. The Parties recognize that all information and documents regarding the
development of Property may be subject to disclosure under the Illinois
Freedom of Information Act (“FOIA”). OMS shall reasonably cooperate with
the City in the City’s fulfillment of its legal obligations to respond to all such
FOIA requests.
8. The City acknowledges that OMS will work diligently to develop a high-quality
mixed-use development with ground floor retail and upper floor office uses. In
the event that by December 1, 2011, it has been mutually determined that this
development is not financially feasible, the City acknowledges that it will work
harmoniously with OMS to move forward on other financially feasible
development concepts.
9. OMS acknowledges that they will not seek reimbursement for expenditures
made while pursing the proposed mixed-use retail/office development. The
City also acknowledges that it will not seek reimbursement for funds
expended during this time.
(Remainder of this page intentionally left blank).
545
3
IN WITNESS WHEREOF, the Parties agree to the above terms and have executed this
Memorandum of Understanding as follows:
OMS LLC City of Evanston
John O’Donnell Wally Bobkiewicz
Managing Member City Manager
546
Main & Chicago
DISCLAIMER: This map and data are provided as-in without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information
Scale 1:2,023
Made with Evanston's GIS
Printed: Jun 4, 2010 1:20:52 PM547
Page 1 of 1
For City Council meeting of June 13, 2011 Item O3
Business of the City by Motion: Façade Improvement 1905 Church Street
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Planner
Subject: Approval for Assistance from the Façade Improvement Program
Date: June 7, 2011
Recommended Action:
The Economic Development Committee and Staff recommend approval for financial
assistance for façade improvements for Bosell Imports located at 1905 Church Street
(PIN 10-13-119-078-0000) on a 50/50 cost-sharing basis not to exceed $1,400.
Funding Source:
The funding for this assistance is recommended to come from the Economic
Development Fund’s Business District Improvement Fund (Account: 5300.65522). The
2011 Fiscal Year Budget allocated $175,000 to this account, to date, $27,773 has been
expended from this account.
Summary:
Bosell Imports, located at 1905 Church Street, proposes to re-paint portions of the
façade and expand the storefront window facing Church Street.
Staff has found the submitted application to be complete, per the requirements of the
program. The submitted application and the supporting documentation are attached
immediately following this memorandum.
Legislative History:
The Economic Development Committee recommended approval of this item to City
Council at its May 25, 2011 meeting.
Attachments:
-Application (with Letter of Support)
-Photos
-Estimates
Memorandum
548
549
550
551
552
553
554
555
556
557
558
559
560
561
Page 1 of 2
For City Council meeting of June 13, 2011 Item O4
Business of the City by Motion: Façade Improvement for 2800 Central Street
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Planner
Subject: Approval for Assistance from the Façade Improvement Program
Date: June 7, 2011
Recommended Action:
The Economic Development Committee and Staff recommend approval for financial
assistance for façade improvements for 2800 Central Street (PIN 10-11-202-013-0000)
on a 50/50 cost-sharing basis not to exceed $9,400. This recommendation is
conditional upon work commencing and being completed after the execution of a
Program Agreement between the applicant and the City. Work begun prior to the
execution of a Program Agreement will be ineligible to receive funding through the
Façade Improvement Program.
Funding Source:
The funding for this assistance is recommended to come from the Economic
Development Fund’s Business District Improvement Fund (Account: 5300.65522). The
2011 Fiscal Year Budget allocated $175,000 to this account, to date, $27,773 has been
expended from this account.
Summary:
The applicants for 2800 Central Street propose to create three (3) new exterior
windows, install new shingling to the mansard roof, install new awnings, and install a
new illuminated sign to the façade of the building.
Staff has found the submitted application to be complete, per the requirements of the
program. The submitted application and the supporting documentation are attached
immediately following this memorandum.
Legislative History:
The Economic Development Committee recommended approval of this item to City
Council at its May 25, 2011 meeting.
Memorandum
562
Page 2 of 2
Attachments:
-Applications
-Photos
-Plan Drawings
-Estimates
563
564
565
566
567
568
569
570
571
572
573
574
575
576
577
578
579
580
581
582
583
584
585
586
587
588
589
590
591
592
593
594
595
596
597
598
599
600
601
602
603
604
605