HomeMy WebLinkAbout04.12.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Tuesday, April 12, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm.
Town meeting and City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Annual Town Meeting
(II) Rotary and Kiwanis 90 Year Celebration Presentation
(III) Roll Call – Begin with Alderman Tendam
(IV) Mayor Proclamations and Public Announcements
National Library Week, April 10-16
(V) City Manager Public Announcements and Presentations
Volunteer Recognition Program, April 13, 2011
Youth Employment Program Update
City Council Safety Goal Update
(VI) Communications: City Clerk
(VII) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VIII) Consent Agenda: Alderman Rainey
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City Council Agenda April 12, 2011 Page 2 of 7
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(IX) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Rainey
Human Services - Alderman Grover
(X) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XI) Executive Session
(XII) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council Meeting of March 22, 2011
(M2) Approval of Minutes of the Regular City Council Meeting of March 28, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 3/27/11 $2,620,954.75
(A2) City of Evanston Bills FY2010/11 through 4/13/11 $ 597,002.60
City of Evanston Bills FY2011 through 4/13/11 $3,135,108.96
City of Evanston Credit Cards through February 28, 2011 $ 77,848.13
(A3.1) Approval of Contract Award for Green Bay Road Landscape Maintenance
(Bid 10-17)
Staff recommends City Council approval to extend the 2011 Green Bay Road
landscape maintenance contract to the low bidder KGI Landscaping Co. (PO Box
265, Skokie, IL) in the amount of $59,113.00, as they performed well during the
2009 and 2010 seasons. This is the second 1-year contract extension. Funding
for this project is included in the Parks/Forestry proposed FY 2011 General Fund
budget, line item 3510.62195, which has a total allocation of $120,000.00.
For Action
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(A3.2) Approval of Spring Tree Purchase from Suburban Tree Consortium
Staff recommends City Council approval of the purchase of 302 trees and
planting services from Suburban Tree Consortium (STC) in the amount of
$89,345.00. Funding for these purchases is provided from two sources. The first
is an EAB Grant for Urban Forest Restoration in the amount of $30,000. This
grant was awarded on February 16, 2011, but grant funds were not budgeted in
the current fiscal year. The second source is a general fund line item in the
Parks/Forestry Division budget – 3525.65005. Staff requests the total spending
authority of this account be increased by $30,000 to $110,000, reflecting the
receipt of the EAB Grant in 2011.
For Action
(A3.3) This Item Has Been Withdrawn from the Agenda.
(A3.4) Approval of Contract Award for Material Testing Services to Great Lakes
Soil and Environmental Consultants, Inc (RFP 11-55)
Staff recommends City Council approval of an contract award to Great Lakes Soil
and Environmental Consultants, Inc, (600 Territorial Drive, Bolingbrook, IL) to
provide material testing services for various City projects. This is an estimated
$78,000 on-call basis contract for a three-year period. Funding for the material
testing is provided by various projects for which these services are used such as
street resurfacing, alley paving, signal projects, curb & sidewalk projects, CCDD
material disposal and testing, and City building projects.
For Action
(A3.5) Approval of Contract Award to A. Lamp Concrete Contractors for 2011
Water Main Replacement and CIP Street Resurfacing Project (RFP 11-63)
Staff recommends City Council approval of a contract for the 2011 Water Main
Replacement & CIP Street Resurfacing Project to A. Lamp Concrete Contractors
(800 W. Irving Park Road, Schaumburg, IL) in the amount of $3,123,365.20.
Funding for this work will be provided as follows: the Water Fund $2,342,669.07
(733086.65515), Sewer Fund $88,170 (7420.65515), and CIP Street Resurfacing
Fund $692,526.13 (415857.65515).
For Action
(A3.6) Approval of Contract Award to Insituform Technologies for 2011 CIPP
Sewer Rehabilitation Contract A (Bid 11-67)
Staff recommends City Council approval of a contract in response to Bid #11-67
for the 2011 CIPP Sewer Rehabilitation Contract A to Insituform Technologies,
USA, Inc. (17988 Edison Avenue, Chesterfield, MO) in the amount of
$272,045.10. Funding for this work will be from the Sewer Fund, capital
improvement account. Account 7420.62461 has an allocation of $250,000
specifically allocated for this type of sewer rehabilitation work. The remaining
$22,045.10 will be funded from Account 7420.65515 which has an allocation of
$375,000 for sewer improvements on streets being resurfaced.
For Action
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(A3.7)Approval of Contract Award to CTR Systems, Inc. for 2011 CIPP Spot Lining
Contract A (Bid 12-07)
Staff recommends City Council approval of a contract for the 2011 CIPP Spot
Lining Contract A (Bid No. 12-07) to CTR Systems, Inc. (4350 DiPaolo Center
#A, Glenview, IL) in the amount of $88,300. Funding for this work will be from the
Sewer Fund, Account 7400.62461. This sewer operations account has a budget
of $215,000 specifically allocated for sewer maintenance and repair.
For Action
(A3.8) Approval of an Agreement for the Purchase of Natural Gas for 16 City
Owned Buildings and Approval of an Agency Agreement with Northwestern
University for the Management of the Natural Gas Purchase
Staff recommends approval of an agreement for the purchase of natural gas for
16 City owned buildings with Twin Eagle Resource Management, LLC (5120
Woodway, Suite 10010, Houston, TX). The term of the agreement commences
on May 1, 2011 and continues through October 31, 2011 with proposed
amendments that would extend the term of the contract through August 31, 2013.
Staff also recommends approval of an Agency Agreement with Northwestern
University for the administration of the City’s natural gas purchases.
For Action
(A3.9 Approval of Contract Award for Risk Management Consulting Services to
Risk Management Professionals (RFP 11-61)
Staff recommends City Council approval of an agreement to provide risk
management consulting services associated with the 5 year update of the
Evanston Water Utility Risk Management Plan to Risk Management
Professionals (300 Goddard Suite 200, Irvine, CA) in the not-to-exceed amount
of $20,930. Funding will be provided from the Water Fund, Account 7100.62180.
The Evanston Water Utility is required by the United States Environmental
Protection Agency (USEPA) to have a risk management plan (RMP) in place.
The RMP must be updated at minimum every 5 years. The current RMP expires
in February, 2012.
For Action
(A3.10)Authorization for Mayor to Execute Illinois Department of Commerce and
Economic Opportunity (DCEO) Grant for the Supervisory Control and Data
Acquisition (SCADA) System Upgrades Project (RFP 11-42)
Staff recommends City Council approval authorizing the Mayor to execute a
grant agreement with the Illinois Department of Commerce and Economic
Opportunity (DCEO) to provide $350,000 of funding toward the Evanston Water
Utility SCADA System Upgrade. The project construction cost is estimated at
$1,900,000. The remainder of the project will be funded from the Water Fund
(Account 733078). In addition to the grant monies, this project is currently
budgeted at $1,300,000 in FY 2011 and $500,000 in FY 2012.
For Action
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(A4) Approval of City of Evanston Corporate Sponsorships, Advertising and
Strategic Supplier Policy
Staff recommends that the City Council approve guidelines regarding
sponsorship, advertising and strategic supplier relationships for the City of
Evanston, with City Council recommended language changes. This draft policy
was submitted for City Council action on February 28, 2011, and is being
resubmitted April 12, 2011 with additional language regarding advertising
limitations.
For Action
(A5) Approval of Request for Proposal (RFP) to Implement Advertising Pilot
Project
Staff recommends that the City Council approve the distribution of a Request for
Proposal (RFP) to implement an advertising pilot project on select City assets
within downtown Evanston and along the City’s lakefront. In order to secure
additional external revenue from non-traditional sources, staff recommends that
the City Council approve the creation and distribution of an RFP for an
advertising pilot project. This item was tabled at the February 28, 2011 City
Council meeting.
For Action
(A6) Resolution 24-R-11: Intergovernmental Agreement Regarding Animal
Control Services with Wilmette
Staff recommends that the City Council adopt Resolution 24-R-11 regarding
animal control services with the Village of Wilmette. As part of that Agreement
the City of Evanston will acquire from the Village of Wilmette an animal control
truck. The cost of the truck is $9,700. The truck is a 2007 Ford F-250, and has
been inspected by City of Evanston Fleet Services. This truck will replace the
current City of Evanston animal control van, a 2001 Chevrolet Astro.
For Action
(A7) Resolution 25-R-11: Extending Participation in the Intergovernmental
Personnel Benefit Cooperative (IPBC) for Group Health & Employee Benefit
Plans for a Period of Three Additional Years
Staff recommends approval to continue the City’s membership within the
Intergovernmental Personnel Benefit Cooperative (IPBC) for a new three-year
cycle beginning July 1, 2011 and ending June 30, 2014. Funding will be provided
from the Insurance Fund (#605).
For Action
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City Council Agenda April 12, 2011 Page 6 of 7
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PLANNING & DEVELOPMENT COMMITTEE
(P1) Approval of Plat of Subdivision for 12 Milburn Park
Staff recommends approval of a subdivision of two lots of record, one zoning lot
held in common ownership, to comply with the zoning ordinance. Staff
recommends that the enclosed memorandum from the City Engineer Paul
Schneider concerning current and future driveway access be recorded with the
plat as a condition of approval.
For Action
(P2) Resolution 23-R-11 Reserving $7, 396,415 if the City’s 2010 Bond Volume
Cap Allocation for the Year 2011 for Single-Family Housing and the
Industrial/Commercial Revenue Bond Program
Staff recommends adoption of Resolution 23-R-11, which reserves the City’s
right to issue $7,396,415 in tax exempt bonds under the bond volume cap
allocation. Bond volume cap can be used by the City for the issuance of industrial
revenue bonds for economic development purposes or it can be used to issue
bonds to assist eligible housing activities. The City does not incur any financial
obligation by issuing these bonds.
For Action
HUMAN SERVICES
(H1) Township Payroll and Bills for March 2011
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
March 2011 in the amount of $188,561.94. Funding provided by the Township
budget.
For Action
OTHER COMMITTEES
(O1) Approval of Funding Request in the Amount of $75,000 for the Technology
Innovation Center (TIC)
The Economic Development Committee (EDC) and staff recommend approval of
$75,000 in funding for a 9 month period, commencing April 1, 2011 through
December 31, 2011, to the Technology Innovation Center (TIC) and that the City
Manager enter into an agreement with the TIC for funding based on the
conditions included in the March 17, 2011 staff recommendation memorandum to
Economic Development Committee. Funding will be provided by the Economic
Development Fund (Acct 5300.62659).
For Action
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APPOINTMENTS
(AP1) For Appointment to:
Environment Board Jill Franklin
Housing Commission Kevin Kane
Human Relations Commission Clark Chipman
Plan Commission Barbara Putta
Lakefront Committee Mark Sloane
(AP2) For Reappointment to:
Economic Development Committee Daniel K. Mennemeyer
MEETINGS SCHEDULED THROUGH APRIL
Upcoming Aldermanic Committee Meetings:
Thursday, April 14 7 pm NU/City Committee
Monday, April 25 5:45 pm Administration & Public Works Committee
Monday, April 25 7:15 pm Planning and Development/City Council
Tuesday, April 26 7:30 pm Housing & Community Dev. Act Committee
Wednesday, April 27 6 pm Transportation/Parking Committee
Wednesday, April 27 7:30 pm Economic Development Committee
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ANNUAL TOWN MEETING
CITY OF EVANSTON, ILLINOIS
COUNCIL CHAMBERS
LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE
TUESDAY, APRIL 12, 2011
1. Call to Order – Town Clerk, Rodney Greene
2. Announcement of Legal Notice Publication – Town Clerk, Rodney
Greene
3. Election of Moderator and Administration of Oath
4. Approval of Minutes of 2010 Annual Town Meeting
5. Financial Report – Town Clerk, Rodney Greene
6. Annual Report – Town Supervisor, Patricia Vance
7. Annual Report – Town Assessor, Bonnie Wilson
8. Motion on 2012 Annual Town Meeting (Tuesday, April 10, 2012)
9. Other Business:
(T1) Resolution 1T-R-11: Authorizing the Township Assessor to
Enroll in the Illinois Municipal Retirement Fund
10. Adjournment
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ANNUAL TOWN MEETING
TUESDAY, APRIL 13, 2010
7:05 P.M.
CITY COUNCIL CHAMBER
2ND FLOOR
2100 RIDGE AVENUE
Trustees: Tisdahl, Holmes, Rainey, Wynne, Jean-Baptiste, Fiske, Wilson,
Tendam, Grover, Burrus
Township Officials: Township Supervisor Vance, Township Assessor Wilson,
City Manager Bobkiewicz, Asst. City Manager M. Lyons, Asst. to
the Asst. J. McRae, Chief Eddington, Chief Berkowsky, Interim
First Asst. Corporation Counsel E. Purze, Health & Human
Services Director E. Thomas
The Township meeting was called to order by Township Clerk Rodney Greene at 7:00
pm. Mr. Greene proceeded to read the public announcement that was placed published in
the Pioneer Press on March 25, 2010. Following the reading of the notice Mr. Greene
then asked for nominations for a Moderator for the meeting. Trustee Jean-Baptiste
nominated Trustee Burrus which also received a second from Trustee Wilson. Mr.
Greene then asked if there were any other nominations from the floor and there were
none. A voice vote was taken and Trustee Burrus was elected and sworn in as the
Moderator.
Moderator Burrus asked for the Financial Report from Clerk Greene, and he stated he
would only give a reader’s digest version of the totals which are as follows:
Total Revenues
Town Fund General Assistance Fund total
$551,904.00 $1,108,068.00 $1,659,972.00
Total Expenditures
$539,286.00 $952,885.00 $1,492,171.00
Beginning of Year balance
$12,618.00 $155,184.00 $167,802.00
Total Expenditures
$539,286.00 $952,885.00 $1,492,171.00
Excess Revenues over expenditures
$12,618.00 $155,184.00 $167,802.00
Beginning of Year Fund Balance
$602,230.00 $1,292,888.00 $1,895,118.00
Total Town & GA Expenditures
2009-2010 Budget 12 months Expenditures Remaining Balance
$1,608,533.00 $1,492,171.00 $116,362.00
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Total GA Revenue
2009-2010 Budget 12 months Expenditures Remaining Balance
$1,110,553.00 $1,108,068.00 $2,485.00
Total GA Summary
2009-2010 Budget 12 months Expenditures Remaining Balance
$21,271.00 $155,183.00
Total Payroll
2009-2010 Budget 12 months Expenditures Remaining Balance
$234,259.00 $236,351.00 $2,092.00
Total Administrative Overhead
2009-2010 Budget 12 months Expenditures Remaining Balance
$235,555.00 $223,296.00 $12,259.00
Total Assessor’s Expenditures
2009-2010 Budget 12 months Expenditures Remaining Balance
$90,703.00 $83,592.00 $7,111.00
Total Town Summary
2009-2010 Budget 12 months Expenditures Remaining Balance
$22,502.00 $12,618.00
Total Community Action Expenditures
2009-2010 Budget 12 months Expenditures Remaining Balance
$45,550.00 $28,108.00 $17,442.00
Township Clerk Greene stated this is the status of the Township and how it stands today.
The Clerk then asked if there were any questions.
Question from Alderman:
1) Is there an itemization of the legal expenses for the year?
Answer: The total was $61,000.00
A motion was moved to accept the Township Financial Report and the motion received a
second. A Roll Call was taken with a 9-0 vote to accept, and the motion passed.
ANNUAL REPORT – TOWNSHIP SUPERVISOR
Ms. Patricia Vance stated as the electors heard from the Township Clerk, the Township is
in a healthy fiscal state. The General Assistance and Administrative expenses are inline
with other townships. She also stated the General Assistance staff performs all of the
Administrative services of the Township, and that the Township does not have staff or
programs. The Township was in a financial state to able to meet all of the statutory
mandates for general assistance. The Township has received $20,000.00 in SSI
reimbursements and recouped medical payments that decreased the medical payments
from $75,000.00 to $35,000.00.
Some of her responsibilities include, but are not limited to the following:
1) She is the Township Supervisor as well as the Treasurer
2) Maintaining proper use of the funds that are received.
3) Must present a balanced budget to the Trustee’s Board for approval.
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4) She attempts to make sure the Town and General Assistance Funds have
adequate operating cash.
5) Has sole responsibility for administering the General Assistance Program,
according to the Illinois Public Aid Code.
6) She has a judiciary duty to make sure the funds are spent wisely.
7) She is both Treasurer and Supervisor.
The Township is a separate entity of Government and as so has separate Statutory taxing
powers which are defined by the States Statutes. The Illinois statutes dictates what a
Township can and can not do. The Township has two elected officials, The Township
Supervisor and the Township Assessor. Both of these offices have separate and distinct
duties.
She stated the Township is a government of the people, by the people, and for the people
is still the oldest form of government in Illinois. She stated that Township government is
usually invisible because most do not consider it as a government. It is also invisible
because the boundaries of the town and the City are the same, and it is easy to forget we
are two separate forms of government. It is invisible because people refuse to recognize.
She stated she wanted to bring positive visibility to Evanston, and that the Township is in
a healthy fiscal state.
The Town of the City Evanston has two funds, a Town Fund and a General Assistant
Fund. The Town Fund pays for the Assessor’s Office, the Supervisor’s Office mainly
handling audits and accounting, Community Action Programs and Community Purchase
Services. The Town Fund was able to contribute $300,000.00 in Community Purchase
Service Agreements in conjunction with the City of Evanston’s Mental Health Board, and
$28,000.00 in Community Action Programs during the past fiscal year, as well as
$5,000.00 to the Evanston Youth Summit. Once these funds are exhausted the Town will
not be able to maintain this level of support to the Community Purchase Services. The
General Assistance Fund (GA) is labeled as a welfare fund, but is not necessarily for
welfare alone. It also assists in work placement, dignity and growth in people’s lives.
With this fund the Township has a current active case load of 90.
She quoted a few notable historians and poets throughout her report. She stated Township
Government is not a perfect government in fact no government is perfect. She believes in
the government that elected her to her office. She said she believes Township government
can work if we all work together in changing it to be a better one. She also thanked her
staff and others who continually work with her in accepting change, and she looks
forward to working with other elected officials in the 2010-2011 fiscal year.
Question from Trustees:
1) What is the role of the Trustees to assist in making the Township to be better?
Answer: To have the elected officials to sit down and have a strategic
discussion about the direction of the Township.
2) Is there room for meeting more than once a year?
Answer: As Trustees of the Township the Trustees need to go back and
decide how the meetings will be structured.
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3) As Township Supervisors, what do you suggest?
Answer: The Officials should sit down at some point and time to discuss
priorities and solutions before, and not just come together to talk about the
bills.
4) A suggestion to have a Township committee that will meet quarterly to discuss
the business of the Township.
Motion to approve the Township Supervisor’s Report was moved and seconded. A Roll
Call vote was taken with a 9-0 approval. The Report was approved and accepted.
ANNUAL REPORT – TOWN ASSESSOR
Ms. Bonnie Wilson, Township Assessor, began by reminding all how she became the
Township Assessor by election in April, 2009, not taking office until January, 2010,
having to take courses to be eligible to run for office in Springfield just before petitions
could be circulated. These are the following issues she has been dealing with for the last
four months:
1) Assisting taxpayers with their property assessments with the help of Darnell
Jefferson (Deputy Assistant).
2) Visited the offices Downtown to observe the process of the Board of Review
when taxpayers were appealing their assessments.
3) Assisted taxpayers with their appeals and exemptions.
4) Made sure the building permits are sent to the County Assessor’s Office.
5) Transported taxpayer’s appeals Downtown for those taxpayers who could not
go Downtown.
6) Discovered over six thousand permits that had not been sent to the Cook
County Assessor’s Office.
She also congratulated Mr. Jefferson the only full-time employee in the Assessor’s
Office. She also congratulated the individuals in the adjoining office for the assistance
they have given her. Ms. Wilson stated the things she wanted to do:
1) To visit ward meetings, and committee meetings being an advocate for
taxpayers.
2) To have an open house in June to explain to taxpayers what the Office can do
for them.
4) Created a website for the Office and a mailing list for taxpayers.
5) She is planning to meet with the City’s Permit Department to have a check
and balance system established.
6) Make sure that all permits are sent to the Cook County Assessor’s Office in a
timely manner, so that the City will receive their benefits (the City does not
recoup any funds from permits not submitted from a prior year).
She mentioned legislation that Julie Hamos, State Representative, had introduced as Bill
# HB4627 will allow the Assessor to take office one month after being elected. This will
take effect in the 2013 election cycle if it passes. She stated if she had taken office earlier
perhaps she could have taken care of the permits in 2009 which would have been
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assessed in 2010, instead of waiting another year 2011 to reassess properties that are
assessable.
She also offered her assistance to the Budget Committee in identifying exempt properties,
and for the NSP2 Program. She invited all to come and visit her at the office and she
thanked all for allowing her to be the Township Assessor.
Questions from Trustees:
1) What is assessable? Is it the amounts?
Answer: The report is not included in the documents tonight but they are
in the office. The assessments are not just the amounts.
2) Will the relationship with Larry Suffredin’s Office still be maintained?
Answer: Yes, but the preference is for the taxpayers to come to Evanston.
Motion to approve the report was moved and seconded. The Roll Call vote was 9-0 and
the report was approved and accepted.
Concerns of Trustees:
1) Referring to the Rules Committee to form a committee within the Trustee
Board to discuss additional meeting times with the Township Officials.
A motion for the next Township meeting was suggested for April 12, 2011 with a second.
The motion was unanimously received by a voice vote.
There being no other business before the Board the Moderator Burrus asked for a motion
to adjourn. Trustee Wilson motioned for adjournment with a second from Trustee
Wynne. A Roll Call was called with a 9-0 result, and the meeting ended at 8:35 pm.
Respectfully submitted,
Rodney Greene, Township Clerk
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For the Annual Town Meeting of April 12, 2011 Item T1
Township Resolution 1T-R-11: Authorizing Township Assessor to Enroll in IMRF
For Action
To: Honorable Trustees of the Township of Evanston
From: Grant Farrar, Township Attorney
Subject: Resolution 1T-R-11
Date: April 4, 2011
Recommended Action:
Staff submits for consideration Resolution 1T-R-11 certifying that the position of
Township Assessor ordinarily requires 600 hours of work per year and thereby
authorizing the holder of the position to apply for enrollment in the Illinois Municipal
Retirement Fund (“IMRF”).
Funding Source:
Township Budget
Summary:
Pursuant to the Township Code, the Pension Code, and IMRF regulations, a resolution
is necessary to be approved by the Township Board to formally confer upon Assessor
Bonnie Wilson IMRF eligibility to enroll in IMRF, to the extent that she is otherwise
deemed eligible by the IMRF Board of Trustees.
Legislative History:
This matter was discussed at the Human Services Committee meeting of March 7,
whereupon the attached resolution was prepared and subsequently modified to more
closely track the language of the Pension Code.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Resolution 1T-R-11
Memorandum
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4/12/11
1T-R-11
A RESOLUTION
Authorizing the Township Assessor to Enroll in the Illinois
Municipal Retirement Fund
NOW BE IT RESOLVED BY THE TOWNSHIP BOARD OF THE
TOWN OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That as of January 1, 2010, the position of the
Township Assessor for the Town of Evanston is one that ordinarily requires at
least 600 hours of work per calendar year, and, as such, the holder of the
position may enroll in the Illinois Municipal Retirement Fund to the extent he or
she is otherwise found eligible by the Board of Trustees.
SECTION 2: That this Resolution 1T-R-11 is a necessary
prerequisite to the Township Assessor’s enrollment the Illinois Municipal
Retirement Fund.
SECTION 3: That this Resolution 1T-R-11 shall be in full force and
effect from and after its passage and approval in the manner provided by law.
_______________________________
Patricia Vance, Township Supervisor
Attest:
_______________________________
Rodney Greene, Township Clerk
Adopted: __________________, 2011
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CITY COUNCIL MARCH 22, 2011
ROLL CALL – PRESENT:
Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Burrus
A quorum was present.
PRESIDING: Mayor Elizabeth B. Tisdahl
The SPECIAL MEETING of the City Council convened at 7:15 P.M. after the Roll
Call and a quorum was present. Mayor Tisdahl welcomed the audience to the
special Council meeting and she also announced that the Litigation and minutes
were discussed in the first Executive Session and there will not be a need for the
second proposed session.
Citizen Comment
These persons spoke of their concerns for the proposed budget:
Jim Hughs, 2518 Hartzell gave figures and programs in comparisons between
Evanston and Municipalities who were similar to Evanston.
Lonnie Wilson, 1039 Darrow spoke on priority setting and hope the Council think
of programs and people before placing things in front and the people who suffer
the most.
Lori Keenan, 2214 Colfax made an announcement of the opening of the Mighty
Twig on Saturday. She announced a warning to the residents to be aware of the
suggested proposals as already being implemented and they are not rumors, but
are in motion already.
Yard Waste
Irene Gregory, 1905 Sherman stated she has been a gardener for many years and
she suggested to bag the leaves in your yards, sprinkle a little water, leave in a
sunny spot, and when you go to retrieve later you will have enriched mulch for
your gardens.
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Privatization
David Matusek, 2976 Liberty Lane, Lindenhurst spoke against the privatization
and the unnecessary outsourcing of when the City employees do a better and
more efficient job in performing the services.
Kevin O’Connor 1227 ½ Isabella asked for the Council to stop the privatization of
profit and the socialization of risk.
Noyes Cultural Center
Richard Halstead, 3320 Culver spoke of the future of the Noyes Culture Center,
and the services that are provided to the residents and would be missed.
Laurie Allen-Simpson, 542 Michigan Ave stated that Evanston is a place where
many people come to live because of the community and the atmosphere.
Yvi Russell, 1724 Livingston St read a statement from the City speaking positively
about the Noyes Cultural Arts Center. She ask for the Council to reconsider the
proposal of not to close the building, and she has collected over three hundred
signatures in support of the Center.
Alderman Rainey asked if some clarification be giving to the rumors that were
going around concerning certain facilities being cut off.
City Manager Bobkiewicz replied those rumors started about a month ago from
an article in the ROUNDTABLE. At a meeting with the Evanston Environmental
Board Association, where he had discussed options not closings. He also stated
the presentation tonight will address some of those concerns.
Joanna Pinsky, 1223 Grant St is the Artistic Director of Art Encounter and have
been in the Art Center for more than 25 years. She stated the service that is
offered there is for people all over.
Linda Slavk, 1319 Greenwood gave her credentials and is looking for the City
Council to keep the Center open, and the legacy of the Center should be
continued.
SPECIAL ORDER OF BUSINESS
The City Manager stated the reason for this meeting was to talk about the new
budget for the fiscal year of 2012. He then read a list of issues to be discussed
as well as looking into options for keeping the current mix of residents and
businesses in Evanston.
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Some of the suggestions he made were as follows:
• To shift some of the annual operational fees to Capital Projects as a
permanent change in spending
• Continue to invest in Economic Development
• The strengths of our Evanston Police and Fire Departments 39% of the
budget goes to support these two departments
• Affordable housing should be available to all residents and not just the rich
• Our commitment to sustainability
He again stated no decisions have been made, there are no lists but a dialogue
must begin. He then gave a slide presentation of the proposed budget for 2012.
A question was asked concerning the big drop of $200,000. Ms. Earl stated it
was a slight mistake and it should have been on last year. The data with the
numbers after the correction were all correct as will be presented.
• A 10% reduction in staff since last year
• Projection of a 1.4 million dollar deficit
• A 3.2 million dollar deficit to maintain status quo for 2013
• To repair the many streets will be millions of dollars that we do not have
• One Hundred Million Dollars of Capital Budget Debt with no way to pay
back
• Fleet needs are 2 million/year
• A $58,000,000 need for 2012 that the City of Evanston does not have
• A $45,000,000 2013
• A $38,000,000 2014
City Manager suggested to the Council to shift funds from Operational to Capital
to have additional monies to invest that is not based on debt. He suggested
$2,000,000/year starting in 2012.
The City Manager then proposed a five step plan:
1. Community Services comparisons of similar Cities for data
collection
2. To look at efficiencies of services (even contracted out services)
• Forming Partnerships with other neighboring communities as
well as within the Evanston community
• To eliminate some services by objectively look at how we
supply services
• To evaluate every City service and its functionality
3. Better Capital Planning
4. Priority-Based Budgeting
5. Innovation in looking at ways to better provide the services the City
of Evanston provides as well as setting priorities
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Concerns:
1) Discover more innovated ways to get many of the residents involved to
include those who do not have computers.
2) Approval of the steps presented to go ahead with the proposed budget for
2012.
3) There have been numerous conversations of how to keep the various
centers open
4) There have been no conversations about closing any Facilities in the City
Thoughts for moving ahead:
1) Will move forward with the plan presented
2) Ask Council to schedule a special meeting in April
3) An update with a community meeting will occur between now and then
4) Will make available information online,
Motion was made and seconded to adjourn. Motion passed 9-0. Meeting
adjourned at 8:30 pm.
Rodney Greene, City Clerk
City of Evanston
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CITY COUNCIL MARCH 28, 2011
ROLL CALL – PRESENT:
Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Burrus
A quorum was present.
PRESIDING: Mayor Elizabeth B. Tisdahl
The OFFICIAL REGULAR MEETING of the City Council convened at 7:23 P.M.
after the Roll Call and a quorum was present.
.
Mayor Proclamations and Public Announcements:
Mayor Tisdahl made the following Proclamations:
National Fair Housing Month, April 2011
National Public Health Week, April 7-13
Shore Community Services 60th Anniversary, April 9, 2011
Introduction of Dwight Hohl as Fire Division Chief of Life Safety Services was
accomplished by Chief Klaiber Evanston Fire Department. Chief Klaiber gave a
brief statement concerning Chief Hohl’s fitness for the job as he apologized for not
formally introducing the Chief earlier.
Chief Klaiber announced the Promotion of Office for Geoff Block to Fire Division
Chief of Training and Administrative Services. After giving a short background of
his accomplishments, the City Clerk administered the Oath of Office to the New
Chief.
City Manager Public Announcements and Presentations
Presentation by William Geiger, President and CEO of McGaw YMCA, gave a
short power-point presentation of the 125th year of service to the community. He
pointed out that there are two “Y’s” in Evanston, YMCA and the YWCA. He wanted
to provide a clear understanding of what the YMCA in Evanston is all about. He
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also stated the YMCA will now be known as the “Y”.
Environmental Hall of Fame Award was presented by Ms. Deborah Vercondon, for
Evanston creating a sustainability project. She then named a few of the
accomplishments that qualified the City of Evanston for receiving the Hall of Fame
recognition. The plaque was presented to the Mayor.
Communications:
City Clerk Greene announced the closing of early voting on this Thursday, March
31, 2011. He also stated the April 5, 2011 Election Day will have polling places
open from 6 am-6 pm.
Citizen Comment
The following persons spoke on P1 & P2
Attorney Douglas R. Cannon spoke on behalf of Padma Rao and B.K. Rao and
Their question in light of the Environmental Hall of Fame Award, how can the City
of Evanston considering destroying 24 or more mature trees. Give some thought
when you decide the fate of these trees was his remarks as he concluded by
saying, “an award without true action, is no reward at all”.
Leigh Skinner,1123 Noyes St stated she has a Master degree in Elm Trees and
she stated it is less expensive to inoculate than to cut down the trees. She asked
the Council to vote for option 1 tonight.
Virginia Mann, 3004 Normandy Place stated Evanston has have a long history of
preserving trees, and that the economics of tree inoculations outweigh the cutting
them down and to vote for option 1.
Affordable Housing supporters
Jill Willis, 8938 Forestview Rd. stated she was very pleased with the City’s
decision to address the issue of affordable housing. She is upset with the non-
Evanston entity that has control of the funds who do not include the Evanstonian
contractors to participate in the project.
Keith Banks, 2125 Washington St. stated he was upset that the CHODOS were
not given an opportunity to participate in the rehab and rebuilding of the houses in
Evanston. The outside developer was not required to be partners with the
Evanston developers, and contractors, and need to be a fairer distribution of the
wealth.
Ben Johnson, 708 Washington St. spoke for the Evanston Minority Business
Consortium, Inc. he then introduced members of the Consortium and invited all to
Attend their meetings that are held on every Saturday morning.
Person (s) speaking on item A5
Robert Buchanan, 914 Brown Ave. stated the reason for him being here was to
voice his opposition to the paving project. His reasons were: 1) It would increase
traffic flow; 2) It is an unnecessary expense to the City and the residents.
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Fiscal issues speaker (s)
Kevin O’Connor, 1227 ½ Isabella spoke on how to solve the budget deficit of the
City of Evanston: 1) Take the $400,000 in the City Manager’s contingency fund; 2)
Dismantle the 311 Center (which cost $611,000) This would reduce the City’s
Deficit by $200,000 + or -. There are many inconsistencies in the City Manager’s
proposed budget from last week.
Junad Rizki, 2262 Ridge stated the proposed budget seminars is a total waste of
time and energy on the City staffs efforts as well as the citizens. He stated the
Council should look carefully at all the spending strategies of the City.
SPECIAL ORDER OF BUSINESS
Mr. Steve Griffin, Director of Community and Economic Development introduced
the staff members of the various divisions of the Department: Sarah Flax, CDBG
Grants Administrator, Jolene Saul, Housing Specialist with NSP2, Mary Ellen
Pool, Housing Planner.
Sarah Flax stated the meaning of Affordable Housing is a family of modest
means who are likely to spend more than 30% of gross income on housing. She
gave an overview of what the Department division are involved in.
Mayor Tisdahl thanked Mrs. Flax for helping to bring the $18,000,000 for the
NSP2 program.
Ms. Jolene Saul presented the NSP2 prospective as trying to stabilize the
communities that were hardest hit by the foreclosure issues. She gave her report
explaining what has occurred since the funds were received. She also stated the
five units that have been started will be completed by this summer/fall.
Ms. Mary Ellen Pool manages the Federal Home Program and the Local Federal
Housing Fund which are the two main funds used for housing in Evanston. These
funds are used to assist homeowners with rehab and they have also partnered
with Interfaith who supplies counseling to affected families of foreclosures and
homelessness.
Questions and Concerns
1) You stated in your presentation that the houses that already begun
repairing will be completed this summer or is it next summer?
Answer: Those houses will be completed this summer.
2) How soon will the house next to mine have the work started again, and
when will it be completed?
Answer: Work will begin hopefully next week and it will take a
number of months to complete. The house came with a lot of
challenges and we jokingly said it came with an amenity a skate
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park in the living room with a warped floor.
3) Please expand on how the marketing and looking for these
subcontractors.
Answer: The City has done the following:
• qualifies as many contractors or businesses as possible after
receiving their paperwork
• Evanston businesses, Women owned as well
• Compiled a list of 200 businesses and most are Evanston
businesses
• Give priority to the Evanston businesses
• Using geographic data Evanston contractors are considered
first, especially Evanston Section 3
• They run adds, send out complete packets and try other
ways to inform the businesses and contractors
(SP1)Affordable Housing Update
Affordable Housing is one of the 13 City Council goal areas. Affordable Housing
is defined as rental and ownership housing that is affordable for households of
modest means and who, based on local housing market conditions, are likely to
spend more than 30% of gross income on housing.
For Action
Items not approved on Consent Agenda
(A3.1)Approval of Contract Award for the Crown Park Phase I and Phase II
Environmental Site Assessment and Preliminary Geotechnical Engineering
Services to Environmental Protection Industries (RFP 11-53)
Staff recommends City Council approval of a contract award for the Crown Park
Phase I and Phase II Environmental Site Assessment and Preliminary
Geotechnical Engineering Services to Environmental Protection Industries (EPI)
(16650 South Canal, South Holland, IL) at a total cost of $7,510. This study is to
determine if potential environmental concerns exist on the property, evaluate
those concerns, and conduct preliminary geotechnical investigations to
determine potential foundation systems for a new Crown Center prior to releasing
an RFP to prequalified vendors. Funding will be provided by Capital Improvement
Program Account #415555, with a budget of $143,000.
For Action
(A3.2)Approval of Contract Award for Crown Market Validation and
Financial Feasibility Study to HVS Convention, Sports & Entertainment
Facilities Consulting (RFP 11-59)
Staff recommends City Council approval of a contract award for the Crown
Market Validation and Financial Feasibility Study to HVS Convention, Sports &
Entertainment Facilities Consulting (205 West Randolph, Suite 1650, Chicago,
IL) at a total cost of $49,500. This study is to validate the market feasibility and
financial strategy of the proposed project prior to releasing an RFP to prequalified
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vendors. Funding will be provided by Capital Improvement Program Account
#415555, with a budget of $143,000.
For Action
(A3.4)Approval of Three Year Schedule for Public Elm Tree Injection
Program
Staff recommends that the City Council approve a three-year schedule for the
Elm Tree Injection Program. At the November 22, 2010 Council meeting
approving the FY2011 budget, staff was directed by Council to include all public
elm trees above 10” diameter, thus adding 840 additional trees. At that time, a
report was requested by Council to outline how the
additional trees would be added to the program.
For Action
(A3.7)Approval of Purchase of Recycling Containers from Wausau Tile,
Inc., (Bid 11-68)
Staff recommends City Council approval of a purchase in response to Bid 11-68
of 350 recycling containers for the business districts and 75 recycling containers
for athletic fields from Wausau Tile, Inc. (Wausau, WI 54402) in the amount of
$89,750. Funding for this work will be from the Energy Efficiency and
Conservation Block Grant which has budgeted $90,000 for this project.
For Action
(P2)Ordinance 11-O-11: Accepting the Dedication of Public Alleys as a
Product of Approval of a Plat of Subdivision for 2408 Orrington, the Former
Site of Kendall College
As indicated in the memorandum summarizing Resolution 13-R-11, proposed
resubdivision for 2408 Orrington, City staff has discussed the remaining issues
about the Plat of Resubdivision for 2408 Orrington with the owner’s attorney. An
alternative Resolution has been prepared for consideration dated March 22,
2011. If the alternative resolution is approved, then this ordinance needs to be
amended to mirror the revised language in the approved resolution. Staff
recommends approval of Ordinance 11-O-11, including the enclosed Alternative
Proposed Alley Plan (Exhibit B to 11-O-11). This item was held in Committee on
January 24, 2011, and was introduced at the February 14, 2011 City Council
meeting.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of March 14,
2011
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1)City of Evanston Payroll through 3/13/11 $2,462,035.56
(A2)City of Evanston Bills FY2010/11 through 3/29/11 $1,209,762.82
City of Evanston Bills FY2011 through 3/29/11 $ 906,275.92
(A3.3)Approval of 2011 Special Events Calendar
Staff recommends City Council approval of the 2011 calendar of special events,
contingent upon compliance of all requirements as set forth by the Special Event
Policy & Guidelines, with the exception of one new proposed event: Women’s
TK9 Race. The Special Events Committee requires further discussion with the
Women’s TK9 Race event coordinator and will provide a recommendation for this
event at a later date.
For Action
(A3.5)Approval of Contract award for 2011 MFT Street Resurfacing Program
to Schroeder Asphalt Services (Bid 11-85)
Staff recommends City Council approval of a contract in response to Bid 11-85 to
award the 2011 MFT Street Resurfacing Contract to Schroeder Asphalt Services
(P.O. Box 831, Huntley, IL) in the amount of $693,865.90. Funding for this work
will be from Motor Fuel Tax Funds. The budgeted amount is $1,000,000.
For Action
(A3.6)Approval of Estimated Annual User Charge for 2011 with the
Metropolitan Water Reclamation District of Greater Chicago for Disposal of
Sludge Generated as Part of the Water Treatment Process
Staff recommends City Council approval of the Estimated Annual User Charge
for 2011 with the Metropolitan Water Reclamation District of Greater Chicago
(MWRDGC) for Disposal of Sludge generated as part of the water treatment
process in the amount of $300,958.19. Ten payments of $30,095.82 will be made
beginning March 1 and ending on December 1, 2011. Funding for this work will
be from the Water Fund, Account 7110.62420. This account has a budget of
$387,345 specifically allocated for MWRDGC sludge disposal fees.
For Action
(A4)Resolution 16-R-11: Authorizing the City Manager to Execute the
Easement Agreement with Sunesys L.L.C. for the Installation of Dark Fiber
Optic Cable
Staff recommends that the City Council adopt Resolution 16-R-11 to grant a
utility easement to Sunesys L.L.C. for the installation of Dark Fiber Optic Cable in
the public right-of-way. The local Sunesys office is located at 18 West 140
Butterfield Road, 15th floor, Oakbrook Terrace, IL, 60181. No City funding is
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required for this fiber optic cable installation. Sunesys will be assessed a utility
easement fee of $5 per square foot for 13,800 square feet, for a total fee of
$69,000 to be deposited into Right-of-Way account 2630.52126.
For Action
(A5)Ordinance 19-O-11: Special Assessment #1506 Alley Paving Project –
North of Main Street, East of Grey Avenue
Staff recommends approval of proposed Ordinance 19-O-11 by which City
Council would authorize paving of the alley north of Main Street, east of Grey
Avenue through the Special Assessment Process. Funding for this work will be
50% special assessment funds and 50% by home owners to be collected over a
period of ten years. The City’s share ($130,707.35) will be paid by the special
assessment fund 6365.65515. This ordinance was introduced at the March 14,
2011 City Council meeting. This ordinance was introduced at the March 14, 2011
City Council meeting. This ordinance was introduced at the March 14, 2011 City
Council meeting.
For Action
(A6)Ordinance 20-O-11: Special Assessment #1507 Alley Paving Project –
North of Brummel Street, East of Callan Avenue
Staff recommends approval of proposed Ordinance 20-O-11 by which City
Council would authorize paving of the alley north of Brummel Street, east of
Callan Avenue through the Special Assessment Process. The estimated total
special assessment cost of paving the alley is $61,150.10. The City’s share is
$45,862.57 which is 75% of the total cost due to the adjacent CTA property on
the north side of the proposed alley paving project. It has been the City’s practice
to fund the share of public agencies. Funding for this work will be 75% special
assessment funds and 25% by home owners to be collected over a period of ten
years. The City’s share ($45,862.57) will be paid by the special assessment fund
6365.65515. This ordinance was introduced at the March 14, 2011 City Council
meeting.
For Action
(A7)Ordinance 21-O-11: Amending City Code Section 3-5-6-(Y) Class Y
Liquor Licenses, to Regulate Wine Tastings and Permit Sales of Warm
Beer
Local Liquor Commissioner recommends City Council adoption of Ordinance 21-
O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to
Regulate Wine Tastings and Permit Sales of Warm Beer. The proposed
ordinance will permit licensees to charge for wine tastings and to sell warm beer
in no more than 10% of their stores. The proposed amendments conform to state
statute. This ordinance was introduced at the March 14, 2011 City Council
meeting.
For Action
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PLANNING & DEVELOPMENT COMMITTEE
(P1)Resolution 13-R-11: Approving a Plat of Subdivision for 2408 Orrington
Avenue, Former Site of Kendall College
Resolution 13-R-11 was tabled by the City Council on February 28 and March
14, 2011 to allow more discussions between the property owner’s attorney and
the City. Based on these discussions staff presents the Resolution 13-R-11
dated March 22, 2011, which differs from that which was on the floor at the
March 14, 2011 Council meeting. This alternate resolution represents staff’s best
attempt at further negotiation of the outstanding issues regarding the proposed
subdivision with the developer’s counsel.
For Action
HUMAN SERVICES
(H1)Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees
and Shrubs” to Add Section 8, “Tree Preservation
Staff recommends approval of language modifications to the proposed Tree
Preservation Ordinance 5-O-11 as approved by the Human Services Committee
on March 7, 2011. The proposed ordinance has been revised since the January
24, 2011 City Council meeting to reflect concerns from the Public Works,
Community and Economic Development, and Utilities Department Directors. This
ordinance was introduced at the March 14, 2011 City Council meeting.
For Action
OTHER COMMITTEES
(O1)Resolution 22-R-11: Mayor Pro Tem Schedule for Remainder of 78th
City Council
Staff recommends consideration of Resolution 22-R-11 setting forth a proposed
schedule of Mayor Pro Tem appointments for rest of the term of the 78th City of
Evanston City Council.
For Action
(O2)Resolution 21-R-11: Approving Release of Certain Closed Session
Minutes
Recommend approval of Resolution 21-R-11 approving release of the closed
session meeting minutes listed on Exhibit A and determining that a need still
exists for confidentiality as to the minutes on Exhibit B. Minutes to be released in
whole from 2000 through 2002 will be available on the City’s Transparency Web
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pages on Tuesday, March 29, 2011. Minutes to be released from later years will
be made available as soon as possible. Minutes to be released total 108
meetings and are listed below by year.
2000: 20 sets of minutes
2001: 19 sets of minutes
2002: 19 sets of minutes
2007: 19 sets of minutes
2008: 18 sets of minutes
2009: 12 sets of minutes
2010: 1 set of minutes
For Action
APPOINTMENTS
(AP1)For Appointment to:
Library Board Margaret Lurie
(AP2)For Reappointment to:
Sign Review and Appeals Board Susan Felts
Motion made and seconded to approve Consent Agenda. A roll call resulted in a
9-0. The Consent Agenda was approved.
Items for discussion not approved on Consent Agenda:
(A3.1)Approval of Contract Award for the Crown Park Phase I and Phase II
Environmental Site Assessment and Preliminary Geotechnical Engineering
Services to Environmental Protection Industries (RFP 11-53)
Staff recommends City Council approval of a contract award for the Crown Park
Phase I and Phase II Environmental Site Assessment and Preliminary
Geotechnical Engineering Services to Environmental Protection Industries (EPI)
(16650 South Canal, South Holland, IL) at a total cost of $7,510. This study is to
determine if potential environmental concerns exist on the property, evaluate
those concerns, and conduct preliminary geotechnical investigations to
determine potential foundation systems for a new Crown Center prior to releasing
an RFP to prequalified vendors. Funding will be provided by Capital Improvement
Program Account #415555, with a budget of $143,000.
For Action
Alderman Holmes motioned for approval and it was seconded. Question asked
was do we have the staff to conduct this type of study, and the answer was no. A
roll call was conducted with a result of 9-0 and the motion passed.
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(A3.2)Approval of Contract Award for Crown Market Validation and
Financial Feasibility Study to HVS Convention, Sports & Entertainment
Facilities Consulting (RFP 11-59)
Staff recommends City Council approval of a contract award for the Crown
Market Validation and Financial Feasibility Study to HVS Convention, Sports &
Entertainment Facilities Consulting (205 West Randolph, Suite 1650, Chicago,
IL) at a total cost of $49,500. This study is to validate the market feasibility and
financial strategy of the proposed project prior to releasing an RFP to prequalified
vendors. Funding will be provided by Capital Improvement Program Account
#415555, with a budget of $143,000.
For Action
Alderman Holmes motioned for approval with a second. Roll call was conducted
with a 9-0 result and the motion passed.
(A3.4)Approval of Three Year Schedule for Public Elm Tree Injection
Program
Staff recommends that the City Council approve a three-year schedule for the
Elm Tree Injection Program. At the November 22, 2010 Council meeting
approving the FY2011 budget, staff was directed by Council to include all public
elm trees above 10” diameter, thus adding 840 additional trees. At that time, a
report was requested by Council to outline how the additional trees would be
added to the program.
For Action
Alderman Holmes stated this was brought to Council for further discussion
because it was not settled in committee. A motion and a second was made to
approve option 1. Roll call was conducted with a 7-2 result to approve. The
motion passed and Aldermen Burrus and Holmes voted no.
(A3.7)Approval of Purchase of Recycling Containers from Wausau Tile,
Inc., (Bid 11-68)
Staff recommends City Council approval of a purchase in response to Bid 11-68
of 350 recycling containers for the business districts and 75 recycling containers
for athletic fields from Wausau Tile, Inc. (Wausau, WI 54402) in the amount of
$89,750. Funding for this work will be from the Energy Efficiency and
Conservation Block Grant which has budgeted $90,000 for this project.
For Action
Alderman Holmes began her talk of this item by directing the attention to the
screen to see the proposed recycle bins. The Mayor called for a motion since
there was not one made previously and it was seconded. Roll call was conducted
with the result of 9-0. The motion passed.
(P2)Ordinance 11-O-11: Accepting the Dedication of Public Alleys as a
Product of Approval of a Plat of Subdivision for 2408 Orrington, the Former
Site of Kendall College
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As indicated in the memorandum summarizing Resolution 13-R-11, proposed
resubdivision for 2408 Orrington, City staff has discussed the remaining issues
about the Plat of Resubdivision for 2408 Orrington with the owner’s attorney. An
alternative Resolution has been prepared for consideration dated March 22,
2011. If the alternative resolution is approved, then this ordinance needs to be
amended to mirror the revised language in the approved resolution. Staff
recommends approval of Ordinance 11-O-11, including the enclosed Alternative
Proposed Alley Plan (Exhibit B to 11-O-11). This item was held in Committee on
January 24, 2011, and was introduced at the February 14, 2011 City Council
meeting.
For Action
Alderman Rainey removed the item from the table during Consent Agenda and
she asked for an alternate plan for the concern of the tree issues on the property.
The tree preservation plan of the Ordinance protects the tree under the
alternative resolution and the motion received a second. Roll call vote was
conducted with a 9-0 vote to approve the newly amended Ordinance. The motion
passed.
Call of the Wards
Ward 5 –Alderman Holmes stated she and the Mayor attended a workshop at
Family Focus where 98 young men were in attendance (this program was hosted
by Delta Sigma Theta Sorority). She also encouraged everyone to stop by
Firehouse #1 to view a photograph that was signed by all of the neighbors and
presented to the Station on Saturday.
Ward 6 – Alderman Tendam announced the openings of the “Mighty Twig” and
the “Childcare Network” this past weekend.
Ward 7 –Alderman Grover welcomed Alderman Braithwate, and announced her
and Alderman Tendam are joining the Central St. Neighbors on Thursday to
discuss matters that relate to the neighborhood. On April 13th will be a summit on
distracted driving at the Evanston Township High School from 2:30 to 5:30 pm
(room N112).
Ward 8 – Alderman Rainey announced the intention of Utilities as of April 1, 2011
they will be cutting off all customers who are delinquent in their payments. The
8th ward will be hosting the “Starlight Concerts” as well as the “Summer Movie
Program”. Also she mentioned the talks with a Gallery and a Movie Theater in
the South part of Evanston.
Ward 9 – Alderman Burrus announced her attendance at the “150 kickoff”, and
stated she is waiting for submissions of everyone’s best ideas. The not-for-profit
organizations are sponsoring the event.
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Ward 1 – Alderman Fiske stated she was very happy of the tree resolution. She
also thanked the developer for listening to the concerns, as well as the staff’s
support and input.
Ward 2 – Alderman Braithwaite thanked the City staff for all of their help in
getting acclimated. On Wednesday 30th he will be meeting with the Canal Park
Neighbors to get to know their concerns. He stated he will be having a super
ward meeting on April 14th at 7:00 pm-9:00 pm at the Levy Center.
Ward 3 – Alderman Wynne announced that the City of Evanston has an Elm tree
insurance plan that residents who have Elm trees on their property can apply for.
She also mentioned the meeting that she and Alderman Rainey attended
concerning the CTA red and purple lines.
Ward 4 –.Alderman Wilson had no report.
Motion was made and seconded to convene to Executive Session for discussion
of Collective Bargaining and Real Estate. Motion passed 9-0. Meeting was
adjourned at 9:25 pm.
Rodney Greene, City Clerk
City of Evanston
31
Page 1 of 4
Rev. 4/7/2011 5:48:17 PM
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Tuesday, April 12, 2011
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING of March 28, 2011
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 3/27/11 $2,620,954.75
(A2) City of Evanston Bills FY2010/11 through 4/13/11 $ 597,002.60
City of Evanston Bills FY2011 through 4/13/11 $3,135,108.96
City of Evanston Credit Cards through February 28, 2011 $ 77,848.13
(A3.1) Approval of Contract Award for Green Bay Road Landscape Maintenance
(Bid 10-17)
Staff recommends City Council approval to extend the 2011 Green Bay Road
landscape maintenance contract to the low bidder KGI Landscaping Co. (PO Box
265, Skokie, IL) in the amount of $59,113.00, as they performed well during the
2009 and 2010 seasons. This is the second 1-year contract extension. Funding
for this project is included in the Parks/Forestry proposed FY 2011 General Fund
budget, line item 3510.62195, which has a total allocation of $120,000.00.
For Action
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Rev. 4/7/2011 5:48:17 PM
(A3.2) Approval of Spring Tree Purchase from Suburban Tree Consortium
Staff recommends City Council approval of the purchase of 302 trees and
planting services from Suburban Tree Consortium (STC) in the amount of
$89,345.00. Funding for these purchases is provided from two sources. The first
is an EAB Grant for Urban Forest Restoration in the amount of $30,000. This
grant was awarded on February 16, 2011, but grant funds were not budgeted in
the current fiscal year. The second source is a general fund line item in the
Parks/Forestry Division budget – 3525.65005. Staff requests the total spending
authority of this account be increased by $30,000 to $110,000, reflecting the
receipt of the EAB Grant in 2011.
For Action
(A3.3) This Item Has Been Withdrawn from the Agenda.
(A3.4) Approval of Contract Award for Material Testing Services to Great Lakes
Soil and Environmental Consultants, Inc (RFP 11-55)
Staff recommends City Council approval of an contract award to Great Lakes Soil
and Environmental Consultants, Inc, (600 Territorial Drive, Bolingbrook, IL) to
provide material testing services for various City projects. This is an estimated
$78,000 on-call basis contract for a three-year period. Funding for the material
testing is provided by various projects for which these services are used such as
street resurfacing, alley paving, signal projects, curb & sidewalk projects, CCDD
material disposal and testing, and City building projects.
For Action
(A3.5) Approval of Contract Award to A. Lamp Concrete Contractors for 2011
Water Main Replacement and CIP Street Resurfacing Project (RFP 11-63)
Staff recommends City Council approval of a contract for the 2011 Water Main
Replacement & CIP Street Resurfacing Project to A. Lamp Concrete Contractors
(800 W. Irving Park Road, Schaumburg, IL) in the amount of $3,123,365.20.
Funding for this work will be provided as follows: the Water Fund $2,342,669.07
(733086.65515), Sewer Fund $88,170 (7420.65515), and CIP Street Resurfacing
Fund $692,526.13 (415857.65515).
For Action
(A3.6) Approval of Contract Award to Insituform Technologies for 2011 CIPP
Sewer Rehabilitation Contract A (Bid 11-67)
Staff recommends City Council approval of a contract in response to Bid #11-67
for the 2011 CIPP Sewer Rehabilitation Contract A to Insituform Technologies,
USA, Inc. (17988 Edison Avenue, Chesterfield, MO) in the amount of
$272,045.10. Funding for this work will be from the Sewer Fund, capital
improvement account. Account 7420.62461 has an allocation of $250,000
specifically allocated for this type of sewer rehabilitation work. The remaining
$22,045.10 will be funded from Account 7420.65515 which has an allocation of
$375,000 for sewer improvements on streets being resurfaced.
For Action
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(A3.7)Approval of Contract Award to CTR Systems, Inc. for 2011 CIPP Spot Lining
Contract A (Bid 12-07)
Staff recommends City Council approval of a contract for the 2011 CIPP Spot
Lining Contract A (Bid No. 12-07) to CTR Systems, Inc. (4350 DiPaolo Center
#A, Glenview, IL) in the amount of $88,300. Funding for this work will be from the
Sewer Fund, Account 7400.62461. This sewer operations account has a budget
of $215,000 specifically allocated for sewer maintenance and repair.
For Action
(A3.8) Approval of an Agreement for the Purchase of Natural Gas for 16 City
Owned Buildings and Approval of an Agency Agreement with Northwestern
University for the Management of the Natural Gas Purchase
Staff recommends approval of an agreement for the purchase of natural gas for
16 City owned buildings with Twin Eagle Resource Management, LLC (5120
Woodway, Suite 10010, Houston, TX). The term of the agreement commences
on May 1, 2011 and continues through October 31, 2011 with proposed
amendments that would extend the term of the contract through August 31, 2013.
Staff also recommends approval of an Agency Agreement with Northwestern
University for the administration of the City’s natural gas purchases.
For Action
(A3.9 Approval of Contract Award for Risk Management Consulting Services to
Risk Management Professionals (RFP 11-61)
Staff recommends City Council approval of an agreement to provide risk
management consulting services associated with the 5 year update of the
Evanston Water Utility Risk Management Plan to Risk Management
Professionals (300 Goddard Suite 200, Irvine, CA) in the not-to-exceed amount
of $20,930. Funding will be provided from the Water Fund, Account 7100.62180.
The Evanston Water Utility is required by the United States Environmental
Protection Agency (USEPA) to have a risk management plan (RMP) in place.
The RMP must be updated at minimum every 5 years. The current RMP expires
in February, 2012.
For Action
(A3.10)Authorization for Mayor to Execute Illinois Department of Commerce and
Economic Opportunity (DCEO) Grant for the Supervisory Control and Data
Acquisition (SCADA) System Upgrades Project (RFP 11-42)
Staff recommends City Council approval authorizing the Mayor to execute a
grant agreement with the Illinois Department of Commerce and Economic
Opportunity (DCEO) to provide $350,000 of funding toward the Evanston Water
Utility SCADA System Upgrade. The project construction cost is estimated at
$1,900,000. The remainder of the project will be funded from the Water Fund
(Account 733078). In addition to the grant monies, this project is currently
budgeted at $1,300,000 in FY 2011 and $500,000 in FY 2012.
For Action
34
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(A4) Approval of City of Evanston Corporate Sponsorships, Advertising and
Strategic Supplier Policy
Staff recommends that the City Council approve guidelines regarding
sponsorship, advertising and strategic supplier relationships for the City of
Evanston, with City Council recommended language changes. This draft policy
was submitted for City Council action on February 28, 2011, and is being
resubmitted April 12, 2011 with additional language regarding advertising
limitations.
For Action
(A5) Approval of Request for Proposal (RFP) to Implement Advertising Pilot
Project
Staff recommends that the City Council approve the distribution of a Request for
Proposal (RFP) to implement an advertising pilot project on select City assets
within downtown Evanston and along the City’s lakefront. In order to secure
additional external revenue from non-traditional sources, staff recommends that
the City Council approve the creation and distribution of an RFP for an
advertising pilot project. This item was tabled at the February 28, 2011 City
Council meeting.
For Action
(A6) Resolution 24-R-11: Intergovernmental Agreement Regarding Animal
Control Services with Wilmette
Staff recommends that the City Council adopt Resolution 24-R-11 regarding
animal control services with the Village of Wilmette. As part of that Agreement
the City of Evanston will acquire from the Village of Wilmette an animal control
truck. The cost of the truck is $9,700. The truck is a 2007 Ford F-250, and has
been inspected by City of Evanston Fleet Services. This truck will replace the
current City of Evanston animal control van, a 2001 Chevrolet Astro.
For Action
(A7) Resolution 25-R-11: Extending Participation in the Intergovernmental
Personnel Benefit Cooperative (IPBC) for Group Health & Employee Benefit
Plans for a Period of Three Additional Years
Staff recommends approval to continue the City’s membership within the
Intergovernmental Personnel Benefit Cooperative (IPBC) for a new three-year
cycle beginning July 1, 2011 and ending June 30, 2014. Funding will be provided
from the Insurance Fund (#605).
For Action
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
35
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Page 1 of 6
Administration and Public Works
MEETING MINUTES
Administration & Public Works
Monday, March 28, 2011
5:45 P. M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Burrus, Ald. Holmes, Ald. Rainey
Members Absent: Ald. Fiske
Staff Present: Efrain Berrocal, Wally Bobkiewicz, Dolores Cortez, Paul
D’Agostino, Bob Dorneker, Joellen Earl, Grant Farrar, Doug
Gaynor, Jewell Jackson, Commander Jamraz, Lonnie Jeschke,
Chief Klaiber, Stefanie Levine, Kevin Lookis, Marty Lyons, Joe
McRae, , Sat Nagar, Paul Schneider,
Others Present:
Presiding Member: Alderman Holmes
Declaration of Quorum
With a quorum present, Chairman Holmes called the meeting to order at 5:55 P. M.
APPROVAL OF MEETING MINUTES March 14, 2011
Ald. Rainey expressed appreciation for the quality of the minutes, meeting after meeting
and asked if the committee had ever mentioned that they are excellent. Ald. Holmes
said that they should and she noted that Phillip Baugher is the scribe. “Good job, Phil.”
It was moved by Ald. Burrus and seconded by Ald. Rainey that the minutes of the March
14, 2011 meeting be approved. A voice vote was taken and the minutes were
approved.
NEW BUSINESS
ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 3/13/11 $2,462,035.56
It was moved by Ald. Burrus and seconded by Ald. Rainey that the payroll of
March 13, 2011 be approved. A voice vote was taken and it was approved.
(A2) City of Evanston Bills FY2010/11 through 3/29/11 $1,210,791.09
City of Evanston Bills FY2011 through 3/29/11 $ 906,275.92
Ald. Rainey suggested that the total paid would need to be reduced, for the
record, by the amount equal to the sum of the three duplicate checks. The new
amount for the billsFY2010/2011 through 3/29/11 is $1,209,762.82.
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Administration and Public Works
It was moved by Ald. Burrus and seconded by Ald. Rainey that the two bills lists
of March 29, 2011 be approved. A voice vote was taken and it was approved.
(A3.1) Approval of Contract Award for the Crown Park Phase I and Phase II
Environmental Site Assessment and Preliminary Geotechnical Engineering
Services to Environmental Protection Industries (RFP 11-53)
Staff recommends City Council approval of a contract award for the Crown
Park Phase I and Phase II Environmental Site Assessment and Preliminary
Geotechnical Engineering Services to Environmental Protection Industries
(EPI) (16650 South Canal, South Holland, IL) at a total cost of $7,510. This
study is to determine if potential environmental concerns exist on the
property, evaluate those concerns, and conduct preliminary geotechnical
investigations to determine potential foundation systems for a new Crown
Center prior to releasing an RFP to pre-qualified vendors. Funding will be
provided by Capital Improvement Program Account #415555, with a budget
of $143,000.
Ald. Rainey stated that if she read the document correctly, the City wishes to hire
a firm for $7,510 that did not submit a specific bid but by doing Phase II, they will
then make corrections to Phase I. It seems that they will get the job no matter
what. She asked if the information gained from Phase 1 could cause the City to
not proceed any further. Doug Gaynor (Director, Parks, Recreation &
Community Services Department) said that EPI would only get to conduct Phase
II if the City was satisfied with their work. Ald. Rainey asked if the City has
projected the cost of Phase II since EPI might return with middle-of-road data. D.
Gaynor said that he would not know until Phase I is completed. There well may
be no reason to go to Phase II. Ald .Rainey asked if there was a question of the
stability of the soil. D. Gaynor said that his resources confirm that the whole area
was a dump. The earth has shifted and settled. Ald. Rainey thought it would be
more profitable for a firm to find items of concern so there will be a Phase II.
Stefanie Levine (Assistant Superintendent of Parks/Forestry & Facilities
Management/Capital Projects) stated that it is anticipated by EPI that there is
nothing to find. From their resources, it was never a dump. D. Gaynor said that
he has talked with residents who have lived in the area for thirty years and they
say there was an underground creek and a marsh in that area. That is why it
needs to be checked into. Ald. Rainey requested that in the future, instead of
saying the references were good, some previous projects that a firm had worked
on would be included.
It was moved by Ald. Burrus and seconded by Alderman Rainey that A3.1 be
approved. A voice vote was taken and it was approved.
(A3.2) Approval of Contract Award for Crown Market Validation and Financial
Feasibility Study to HVS Convention, Sports & Entertainment Facilities
Consulting (RFP 11-59)
Staff recommends City Council approval of a contract award for the Crown
Market Validation and Financial Feasibility Study to HVS Convention,
Sports & Entertainment Facilities Consulting (205 West Randolph, Suite
1650, Chicago, IL) at a total cost of $49,500. This study is to validate the
market feasibility and financial strategy of the proposed project prior to
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Administration and Public Works
releasing an RFP to pre-qualified vendors. Funding will be provided by
Capital Improvement Program Account #415555, with a budget of $143,000.
Ald. Rainey asked why this is on the agenda before the work in A3.1 is finished.
D. Gaynor noted that in all prior deliberations it was suggested that a market and
environmental study be done at the same time. Ald. Rainey asked what the
future sub-phases might be and D. Gaynor said that with a project of this
magnitude items may arise that were not considered initially. Ald. Rainey asked
for the estimated total of the project and D. Gaynor replied that is anywhere
between 14 million to 20/25 million.
It was moved by Ald. Burrus and seconded by Alderman Rainey that A3.2 be
approved. A voice vote was taken and it was approved.
(A3.3) Approval of 2011 Special Events Calendar
Staff recommends City Council approval of the 2011 calendar of special
events, contingent upon compliance of all requirements as set forth by the
Special Event Policy & Guidelines, with the exception of one new proposed
event: Women’s TK9 Race. The Special Events Committee requires further
discussion with the Women’s TK9 Race event coordinator and will provide
a recommendation for this event at a later date.
Ald. Burrus stated that the restriction on the lake front events is unfair. There will
only be one new event this year. At a later date, not now she said, I would like a
chart from Recreation of each event, who is it sponsored by, the City or someone
else and how many years they have been participating. It seems that the old
ones always get in and the new ones cannot. D. Gaynor said that a chart would
be prepared. Ald. Holmes thought the number of events should be revisited.
Ald. Rainey asked about movies in the parks. D. Gaynor responded that they are
scheduled for Dawes, James, Harbert, Twiggs and Brummel/Richmond and a
movie will be shown once at Bent Park. Ald. Rainey asked why not at Elks Park.
D. Gaynor said that they are near by at Brummel Park and there is a train nearby
to Elks Park. Ald. Burrus asked when this schedule needs to be approved. D.
Gaynor said it can be a problem to the folks who sponsor the events. Most
events are not sponsored by the City. Sponsors need time for promotions Ald.
Burrus asked how many applicants were turned down and how it was decided.
D. Gaynor stated that there were three new race applicants. Two were turned
down and the third is still under discussion due to the requested route through
town. Therefore, Ald. Burrus continued, the only way for a new applicant to get in
is for a returning applicant to drop out. This seems very unfair. Ald. Holmes
suggested expanding the number of events. D. Gaynor said that this is based on
policy not on personal choice. Returning events do get in. If the Council wants
to change the policy, it will be looked into he said. Ald. Rainey said that she
would like to amend this request to include a movie or a concert in Elk Park, a
large unused area. D. Gaynor said that could be done. Ald. Burrus said she
cannot vote for this. Ald. Holmes asked if this item can be held until the next
meeting on April 12. D. Gaynor said that it could. M. Lyons (Assistant City
Manager) said the only proviso would be that the first three events need a
definite answer by the April 12 meeting since they require a thirty-day notice of
approval to makes their arrangements. Ald. Burrus wanted to make it clear that
she is not saying to not have these particular events, just that the calendar be
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Administration and Public Works
opened up to others. M. Lyons said that additional funds would be sought. Ald.
Rainey asked Ald. Burrus if there was a particular event she wanted looked at.
Ald. Burrus said no, she had no specifics just that it happens every year, no
space is available for new events. D. Gaynor will provide the requested
information for the April 12 meeting.
It was moved by Ald. Burrus and seconded by Alderman Rainey that A3.3 be
approved. A voice vote was taken and it was approved.
(A3.4) Approval of Three Year Schedule for Public Elm Tree Injection Program
Staff recommends that the City Council approve a three-year schedule for
the Elm Tree Injection Program. At the November 22, 2010 Council meeting
approving the FY2011 budget, staff was directed by Council to include all
public elm trees above 10” diameter, thus adding 840 additional trees. At
that time, a report was requested by Council to outline how the additional
trees would be added to the program.
Ald. Rainey stated that she favored Option 1, noting that she did not get any
direction from staff. Paul D’Agostino (Parks/Forestry & Facilities Management
Supervisor) replied that the staff made no recommendations. It is up to the
Council to select which option will be followed. Ald. Burrus wondered how it can
be proposed to spend this much money during a severe budget crunch. I am not
she said against the program, I am against the substantial amount of money
involved. Ald. Rainey noted that the Council had committed to the inoculation
program. The trees she continued cannot be replaced if they die. She said that
she encourages support and she is for Option 1. Wally Bobkiewicz (City
Manager) said Forestry wanted to present multiple options. Option 1 is best and
Option 4 puts some trees, perhaps 14, at risk. He personally is for Option 4 as it
is the most fiscally responsible. Option 1 he felt was for conservation only. Ald.
Holmes said she understood about going back on what the Council said but she
said she had to vote for Option 4 since the City does not have the money. Ald.
Burrus did not vote. W. Bobkiewicz said perhaps more information would help in
the decision making. Maybe concentrating on Options 2 and 3 would be
appropriate. Ald. Holmes proposed that the item be taken to Council and let
them decide since there was no consensus in A & P W.
It was moved by Ald. Rainey and seconded by Alderman Burrus that A3.4 be
moved to Council for consideration. A voice vote was taken and it was approved.
(A3.5) Approval of Contract award for 2011 MFT Street Resurfacing Program to
Schroeder Asphalt Services (Bid 11-85)
Staff recommends City Council approval of a contract in response to Bid
11-85 to award the 2011 MFT Street Resurfacing Contract to Schroeder
Asphalt Services (P.O. Box 831, Huntley, IL) in the amount of $693,865.90.
Funding for this work will be from Motor Fuel Tax Funds. The budgeted
amount is $1,000,000.
Ald. Rainey mentioned that she had requested of Staff why the lowest bidder was
not in compliance with M/W/EBE. W. Bobkiewicz read from a letter sent to them
by Lloyd Shepard (Business Development Coordinator) referring to a waiver
they had requested. They did not meet the requirements for a waiver. So, Public
Works had no choice but to take them out of consideration. Ald. Rainey asked to
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Page 5 of 6
Administration and Public Works
be provided with a copy of the letter and W. Bobkiewicz said he would provide
one. It was moved by Ald. Burrus and seconded by Alderman Rainey that A3.5
be approved. A voice vote was taken and it was approved.
(A3.6) Approval of Estimated Annual User Charge for 2011 with the Metropolitan
Water Reclamation District of Greater Chicago for Disposal of Sludge
Generated as Part of the Water Treatment Process
Staff recommends City Council approval of the Estimated Annual User
Charge for 2011 with the Metropolitan Water Reclamation District of Greater
Chicago (MWRDGC) for Disposal of Sludge generated as part of the water
treatment process in the amount of $300,958.19. Ten payments of
$30,095.82 will be made beginning March 1 and ending on December 1,
2011. Funding for this work will be from the Water Fund, Account
7110.62420. This account has a budget of $387,345 specifically allocated
for MWRDGC sludge disposal fees.
It was moved by Ald. Rainey and seconded by Alderman Burrus that A3.6 be
approved. A voice vote was taken and it was approved.
(A3.7) Approval of Purchase of Recycling Containers from Wausau Tile, Inc., (Bid
11-68)
Staff recommends City Council approval of a purchase in response to Bid
11-68 of 350 recycling containers for the business districts and 75
recycling containers for athletic fields from Wausau Tile, Inc. (Wausau, WI
54402) in the amount of $89,750. Funding for this work will be from the
Energy Efficiency and Conservation Block Grant which has budgeted
$90,000 for this project.
Ald. Rainey asked what the containers will look like. Paul Schneider (City
Engineer) said he would get back to her. I want to know what they will look like
Ald. Rainey said, before they are put on the street. W. Bobkiewicz said that the
price of the recycle bins have a time deadline. Pictures will be found by Council
tonight he concluded. Ald. Rainey expressed her concern due to the many
different kinds of receptacles already on the streets.
It was moved by Ald. Burrus and seconded by Alderman Rainey that A3.7 be
approved. A voice vote was taken and it was approved.
(A4) Resolution 16-R-11 Authorizing the City Manager to Execute the Easement
Agreement with Sunesys L.L.C. for the Installation of Dark Fiber Optic
Cable
Staff recommends that the City Council adopt Resolution 16-R-11 to grant a
utility easement to Sunesys L.L.C. for the installation of Dark Fiber Optic
Cable in the public right-of-way. The local Sunesys office is located at 18
West 140 Butterfield Road, 15th floor, Oakbrook Terrace, IL, 60181. No City
funding is required for this fiber optic cable installation. Sunesys will be
assessed a utility easement fee of $5 per square foot for 13,800 square feet,
for a total fee of $69,000 to be deposited into Right-of-Way account
2630.52126.
It was moved by Ald. Burrus and seconded by Alderman Rainey that A4 be
approved. A voice vote was taken and it was approved.
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Administration and Public Works
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Burrus motioned and Ald. Rainey seconded to adjourn. A voice vote was
taken and the motion was approved at 6:55 p.m., March 28, 2011
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
41
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: April 7, 2011
Recommended Action: Staff recommends approval of the city of Evanston
Payroll and Bills List.
Summary:
Payroll – March 14, 2011 through March 27, 2011 $2,620,954.75
(Includes employer portion of IMRF,
FICA, and Medicare)
Bills List – April 13, 2011
FY: 2010/11 $ 597,002.60
(General Fund Amount – Bills list $227,826.91
Supplemental list $91,398.13
Total: $364,225.04)
FY: 2011 $3,135,108.96
(General Fund Amount – Bills list $80,074.60
Supplemental list $398,506.92
Total: $478,581.52)
TOTAL BILLS LIST AMOUNT $3,732,111.56
Credit Card Activity – Period End February 28, 2011 $ 77,848.13
Attachments: Bills List; February Credit Card Transactions
For City Council meeting of April 12, 2011 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
42
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/11/11PERIOD ENDING
00100 GENERAL ACCOUNT
1300 CITY COUNCIL
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1300.62295 GROVER, JANE W.REIMB. NAT. LEAGUE CITIES CONF 1,378.86
1,378.86
1705 LEGAL ADMINISTRATION
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 10.99
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 8.89
19.88
1910 FINANCE DIVISION - REVENUE
1910.52010 HEDRICH, JAMES REFUND VEHICLE STICKER 150.00
1910.52010 HOPES, KIM REFUND LATE STICKER PURCHASE 38.00
1910.52010 SCHNEIDER, JUNE PENNER REFUND STICKER PURCHASE 75.00
1910.62431 GARDA CL GREAT LAKES, INC.DEPOSIT SERVICES 33.86
1910.52010 COLE, CHERON REFUND STICKER 75.00
1910.51620 COOK COUNTY RECORDER OF DEEDS DOCUMENT CHARGES 5.00
1910.52010 EVANS, ROGER REFUND VEHICLE STICKER 150.00
526.86
1915 HUMAN RESOURCE DIVI. - PAYROLL
1915.65095 OFFICE DEPOT BLANKET REQUISITION 30.62
1915.65095 OFFICE DEPOT BLANKET REQUISITION 20.58
51.20
1929 HUMAN RESOURCE DIVISION
1929.65095 OFFICE DEPOT OFFICE SUPPLIES 156.35
1929.65095 OFFICE DEPOT OFFICE SUPPLIES 8.76
165.11
1932 INFORMATION TECHNOLOGY DIVI.
1932.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 23.59
1932.62175 IRON MOUNTAIN OSDP IS SERVICES 437.78
461.37
1941 PARKING ENFORCEMENT & TICKETS
1941.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 672.96
672.96
2101 COMMUNITY DEVELOPMENT ADMIN
2101.65095 OFFICE DEPOT ADDTL FUNDS OFFCIE SUPPLIES 42.14
2101.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 50.80
2101.65095 OFFICE DEPOT ADDTL OFFICE SUPPLIES 147.32
2101.65095 OFFICE DEPOT ADDTL OFFICE SUPPLIES 3.01
2101.65095 OFFICE DEPOT ADDTL FUNDS OFFCIE SUPPLIES 16.56
2101.65095 OFFICE DEPOT ADDTL OFFICE SUPPLIES 36.29
2101.65095 OFFICE DEPOT ADDTL OFFICE SUPPLIES 22.35
318.47
2105 PLANNING & ZONING
2105.62205 PIONEER PRESS ADVERTISING FY 10-11 248.40
2105.65095 OFFICE DEPOT CREDIT INK CARTRIDGE 13.84-
234.56
43
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/11/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2115 HOUSING CODE COMPLIANCE
2115.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 96.30
2115.62345 CHICAGO TITLE INSURANCE CASE 11-0170 OWNERSHIP SEARCH 60.00
2115.65085 H S I SERVICES INC SMOKE DETECTOR TESTER 127.50
2115.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 308.60
592.40
2120 HOUSING REHABILITATION
2120.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 90.62
2120.62190 OCCUPATIONAL TRAINING & SUPPLY LEAD SAMPLNG SUPPLIES 182.09
2120.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 101.60
374.31
2126 BUILDING INSPECTION SERVICES
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 175.00
2126.65095 OFFICE DEPOT BLANKET OFFICE SUPPLIES 59.99
2126.62205 PIONEER PRESS ADVERTISING FY 10-11 248.40
2126.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 133.87
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS JAN/FEB 2,752.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 200.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.65095 OFFICE DEPOT BLANKET OFFICE SUPPLIES 26.55
3,675.81
2150 HPRP GRANTS
2150.63156 CONNECTIONS FOR THE HOMELESS HPRP FEB. FINANC. REVIEW 186.82
2150.63158 CONNECTIONS FOR THE HOMELESS HPRP FEB. 2011 DRAW DWN 143.45
2150.63157 CONNECTIONS FOR THE HOMELESS HPRP FEB. 2011 DRAW DWN 2,160.00
2150.63157 CONNECTIONS FOR THE HOMELESS HPRP FEB. FINANC. REVIEW 200.08
2,690.35
2205 POLICE ADMINISTRATION
2205.62225 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER CHARGING 296.30
2205.64015 NICOR 0632 MONTHLY CHARGES 226.36
2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL CONTRACT JAN 2011 4,372.88
2205.65085 REGAL BUSINESS MACHINES FAX MAINTENANCE 384.34
2205.65085 EVANSTON IMPRINTABLES,INC.PRINTING TSHIRTS 446.73
2205.65085 EVANSTON IMPRINTABLES,INC.PRINTING CAPS 257.28
2205.62210 FEDEX KINKO'S - CAS MACHINE STAPLES/COPIES 99.55
2205.62270 NORTH SHORE UNIVERSITY HEALTH OFFICE OUTPT VISIT 311.00
2205.62245 L3 COMMUNICATIONS HARD DRIVE 500 GB 315.00
2205.65040 LAPORT INC JANITORIAL SUPPLIES 529.81
7,239.25
2210 PATROL OPERATIONS
2210.65020 CHICAGO BADGE & INSIGNIA BADGES 394.13
394.13
2240 POLICE RECORDS
2240.65095 MSF GRAPHICS, INC.OFFICERS COURT JACKET 243.75
243.75
2251 311 CENTER
2251.65020 UNIFORMITY, INC.UNIFORM ISSUES 173.80
44
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/11/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
173.80
2260 OFFICE OF ADMINISTRATION
2260.65015 KIESLER POLICE SUPPLY, INC.FEDERAL TACTICAL, .223 REM, 62 6,252.25
2260.62295 NORTHWESTERN UNIVERSITY TRAINING SUPERVISION PERSONNEL 850.00
2260.62295 COLLEGE OF DUPAGE BUSINESS SOLUTIONS CODE RECV.175.00
2260.62295 COLLEGE OF DUPAGE BUSINESS SOLUTIONS CODE RECV.2,661.00
9,938.25
2305 FIRE MGT & SUPPORT
2305.64015 NICOR 0632 MONTHLY CHARGES 2,507.75
2305.64015 NICOR 0632 MONTHLY CHARGES 1,557.06
2305.65010 CASCADE SUBSCRIPTION SERVICE, STAT. SUBSCRIPTION 456.00
2305.65125 AIR ONE EQUIPMENT NAME PATCH 36.00
2305.64015 NICOR 0632 MEMBERSHIP 2,131.36
2305.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 457.00
7,145.17
2315 FIRE SUPPRESSION
2315.62295 ILLINOIS FIRE SERVICES ASSOCIA FIREFIGHTER TRAINING 450.00
2315.62210 WINDY CITY PRESS 1000 REGULAR # 10 BUSINESS 60.00
2315.65125 LAPORT INC JANITORIAL SUPPLIES 38.54
548.54
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62477 NEXTEL COMMUNICATIONS WIRELESS SERVICE 109.59
2435.62470 NEXTEL COMMUNICATIONS WIRELESS SERVICE 72.50
2435.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 136.12
318.21
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.62490 EVANSTON ROUND TABLE LLC QUARTER PAGE AD/WOMEN OUT WALK 50.00
2455.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 51.79
101.79
2460 COMMUNITY PURCHASED SERVICES
2460.67145 METROPOLITAN FAMILY SERVICES 4TH QRT. SERVICE AGREEMENT 14,825.00
2460.67015 PEER SERVICES, INC.4TH QRT. SERVICE AGREEMENT 13,227.00
2460.67070 SHORE COMMUNITY SERVICES 3RD QRT SERVICE AGREEMNT 8,837.00
2460.67070 SHORE COMMUNITY SERVICES 4TH QRT. SERVICE AGREEMENT 8,837.00
2460.67125 INFANT WELFARE SOCIETY OF EVAN 4TH QRT. SERVICE AGREEMENT 22,260.00
2460.67030 FAMILY FOCUS/EVANSTON 4TH QRT. SERVICE AGREEMENT 4,950.00
2460.67110 CONNECTIONS FOR THE HOMELESS 4TH QRT. PURCH. SERVICE REQST 871.00
2460.67045 YOU, INC.4TH QRT. SERVICE AGREEMENT 13,550.00
2460.67010 CHILDCARE NETWORK 4TH QRT. SERVICE AGREEMNT 17,134.00
2460.62959 COLLABORATIVE SUPPORTIVE HOUSI 4TH QRT. SERVICE AGREEMNT 596.00
105,087.00
2605 DIRECTOR OF PUBLIC WORKS
2605.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 47.46
47.46
2610 MUNICIPAL SERVICE CENTER
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 153.50
2610.62440 OVERHEAD, INC.ADDTL OVERHEAD DOOR MAINT.462.75
45
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/11/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2610.62440 OVERHEAD, INC.ADDTL OVERHEAD DOOR MAINT.50.38
2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 136.08
2610.65020 UNIFORMS TO YOU CREDIT 74.25-
2610.65020 UNIFORMS TO YOU CREDIT 88.50-
2610.65020 UNIFORMS TO YOU CREDIT 7.50-
2610.65020 UNIFORMS TO YOU CREDIT/SAFETY EQUIPMNT 7.50-
2610.64005 COMED MONTHLY CHARGES 157.33
2610.62440 OVERHEAD, INC.ADDTL OVERHEAD DOOR MAINT.342.25
2610.62440 OVERHEAD, INC.ADDTL OVERHEAD DOOR MAINT.195.00
2610.65020 AIRGAS SAFETY INC HIVIZ RAINCOAT WITH IMPRINTING 16.00
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 90.25
1,425.79
2625 ENGINEERING
2625.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 221.82
221.82
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64008 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 64.46
2640.64007 COMED MONTHLY CHARGES 6,547.78
2640.64006 COMED MONTHLY CHARGES 687.33
2640.64008 COMED MONTHLY CHARGES 21.55
2640.64007 COMED MONTHLY CHARGES 46.05
2640.64008 COMED MONTHLY CHARGES 21.55
2640.64008 COMED MONTHLY CHARGES 24.13
2640.64006 COMED MONTHLY CHARGES 348.99
2640.64007 COMED MONTHLY CHARGES 42.09
2640.64006 COMED MONTHLY CHARGES 259.04
2640.64006 COMED MONTHLY CHARGES 19,667.89
27,730.86
2665 STREETS AND SANITATION ADMINIS
2665.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 2,254.86
2,254.86
2670 STREET AND ALLEY MAINTENANCE
2670.65115 ARTS & LETTERS LTD.SIGN REDESIGN/TEMP NO PARKNG 1,365.00
1,365.00
2680 SNOW AND ICE CONTROL
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL 117 CALLAN 110.00
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL 121-23 CALLAN 110.00
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL 114-22 CLYDE 110.00
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL 115-23 CLYDE 110.00
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL 1818 DODGE 82.50
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL VCNT LOT 1013 82.50
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL 110.00
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL/SKOK. SWIFT WALK 440.00
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL 1822 DODGE 82.50
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL 1826 DODGE 82.50
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL 1828 DODGE 82.50
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL 1832 DODGE 82.50
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL 1815 LAKE 440.00
46
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/11/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2680.62509 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS 137.50
2680.62509 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS/LOADER 87.50
2680.62509 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS/LOADER 525.00
2680.62509 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS- 3MEN 950.00
2680.62509 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS 187.50
2680.62509 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS 1MAN 137.50
2680.62509 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS 1MAN 137.50
2680.62509 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS 1MAN 137.50
2680.62509 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS 1MAN 150.00
2680.62509 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS 2MAN 312.50
2680.62509 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS 2MAN 312.50
2680.62509 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS 2MAN 87.50
2680.62509 TURF CARE LANDSCAPING AND SAUL SNOW REMOVAL 1137 FLORENCE 90.00
2680.62509 TURF CARE LANDSCAPING AND SAUL SNOW REMOVAL 913-15 FOREST 90.00
2680.62509 TURF CARE LANDSCAPING AND SAUL SNOW REMOVAL 605-07 HULL 90.00
2680.62509 TURF CARE LANDSCAPING AND SAUL SNOW REMOVAL 805 JUDSON 90.00
2680.62509 TURF CARE LANDSCAPING AND SAUL SNOW REMOVAL 325-31 KEDZIE 90.00
2680.62509 TURF CARE LANDSCAPING AND SAUL SNOW REMOVAL 139-41 RIDGE 90.00
2680.62509 TURF CARE LANDSCAPING AND SAUL SNOW REMOVAL 2018 WESLEY 90.00
2680.62509 TURF CARE LANDSCAPING AND SAUL SNOW REMOVAL 2024 WESLEY 90.00
2680.65015 THELEN SAND & GRAVEL INC RENTAL OF TRUCK FOR SNOW 987.00
2680.65015 THELEN SAND & GRAVEL INC RENTAL OF TRUCK FOR SNOW 37,717.50
2680.65015 THELEN SAND & GRAVEL INC RENTAL OF TRUCK FOR SNOW 70.50
2680.62509 NATURE'S PERSPECTIVE LANDSCAPI VIADUCT LANDSCAPING 867.70
2680.62509 NATURE'S PERSPECTIVE LANDSCAPI OVERPASS/VIADUCT LANDSCAPING 2,947.70
2680.62509 NATURE'S PERSPECTIVE LANDSCAPI STREET/PROPERTY LANDSCAPING 2,069.30
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL/SKOK. SWIFT BRIDG 330.00
2680.62509 TEPIC LANDSCAPING, INC.SNOW REMOVAL 815-817 BRUMMEL 110.00
50,907.20
2805 CHILDREN'S SERVICES
2805.65641 RANDOM HOUSE INC MAIN JUV AV 193.60
2805.65630 COMIX REVOLUTION, INC.MAIN JUV. BOOKS 49.42
2805.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 16.68
2805.65630 BAKER & TAYLOR MAIN JUV. BOOKS 8.13
2805.65630 MARSHALL CAVENDISH CORP.MAIN JUV. BOOKS 161.73
2805.65641 RANDOM HOUSE INC MAIN JUV AV 40.00
2805.65630 OMNIGRAPHICS INC MAIN JUV. BOOKS 63.55
2805.65641 RANDOM HOUSE INC MAIN JUV AV 93.60
2805.65630 BAKER & TAYLOR MAIN JUV. BOOKS 910.99
1,537.70
2806 ADULT SERVICES
2806.65630 BERNAN ASSOCIATES MAIN ADULT BOOKS 163.24
2806.65630 BERNAN ASSOCIATES MAIN ADULT BOOKS 46.00
2806.65630 BERNAN ASSOCIATES MAIN ADULT BOOKS 101.00
2806.65630 D & B MAIN ADULT BOOKS 769.50
2806.62340 GALE GROUP ONLINE DATABASES 831.93
2806.62340 GALE GROUP ONLINE DATABASES 1,109.24
2806.65630 GALE GROUP MAIN ADULT BOOKS 1,324.76
2806.65630 GALE GROUP CREDIT MAIN ADULT BOOKS 102.00-
47
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/11/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2806.65630 GALE GROUP MAIN ADULT BOOKS 1,763.47
2806.65641 RECORDED BOOKS INC.MAIN ADULT AV 33.00
2806.65630 LAW BULLETIN PUBLISHING COMPAN MAIN ADULT BOOKS 86.11
2806.65641 MIDWEST TAPE MAIN ADULT AV 20.98
2806.65630 OXFORD UNIVERSITY PRESS MAIN AULT BOOKS 241.93
2806.65630 OXFORD UNIVERSITY PRESS MAIN AULT BOOKS 241.93
2806.65630 OXFORD UNIVERSITY PRESS MAIN AULT BOOKS 241.93
2806.65641 RANDOM HOUSE INC MAIN ADULT AV 26.23
2806.65641 RANDOM HOUSE INC MAIN YA AV 64.80
2806.65641 RANDOM HOUSE INC MAIN YA AV 48.00
2806.65630 BERNAN ASSOCIATES MAIN ADULT BOOKS 81.00
2806.65630 BERNAN ASSOCIATES MAIN ADULT BOOKS 52.00
2806.65630 BERNAN ASSOCIATES MAIN ADULT BOOKS 89.00
2806.65630 BERNAN ASSOCIATES MAIN ADULT BOOKS 101.00
2806.65630 BERNAN ASSOCIATES MAIN ADULT BOOKS 80.00
2806.65630 BARNES & NOBLE MAIN ADULT BOOKS 93.54
2806.65630 BARNES & NOBLE MAIN ADULT BOOKS 164.20
2806.65641 AUDIO BOOKSHELF MAIN ADULT AV 7.00
2806.65630 CISION US INC.MAIN ADULT BOOKS 1,320.00
2806.65630 GALE GROUP CREDIT MAIN ADULT BOOKS 194.00-
2806.65630 REGENT BOOK COMPANY INC MAIN ADULT BOOKS 36.09
2806.65630 REGENT BOOK COMPANY INC MAIN ADULT BOOKS 13.62
2806.65641 RANDOM HOUSE INC MAIN ADULT AV 108.67
2806.65641 RANDOM HOUSE INC MAIN ADULT AV 33.75
2806.65641 RANDOM HOUSE INC MAIN ADULT AV 186.50
2806.65641 RANDOM HOUSE INC MAIN ADULT AV 82.50
2806.65641 RANDOM HOUSE INC MAIN ADULT AV 67.50
2806.65641 RECORDED BOOKS INC.MAIN ADULT AV 33.00
2806.65641 RECORDED BOOKS INC.MAIN ADULT AV 33.00
2806.65630 REGENT BOOK COMPANY INC MAIN ADULT BOOKS 32.97
2806.65630 REGENT BOOK COMPANY INC MAIN ADULT BOOKS 24.98
2806.65630 REGENT BOOK COMPANY INC MAIN ADULT BOOKS 36.09
9,494.46
2825 NORTH BRANCH
2825.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 15.23
2825.65630 BAKER & TAYLOR MAIN JUV. BOOKS 193.92
209.15
2845 ADMINISTRATION
2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 119.64
119.64
3025 PARK UTILITIES
3025.64015 NICOR 0632 MONTHLY CHARGES 46.73
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 25.79
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 171.75
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 267.12
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 511.24
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 429.16
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 251.55
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 177.41
48
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/11/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 482.91
3025.64005 COMED MONTHLY CHARGES 154.14
3025.64015 NICOR 0632 MONTHLY CHARGES 75.83
2,593.63
3030 CROWN COMMUNITY CENTER
3030.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 2,505.83
2,505.83
3035 CHANDLER COMMUNITY CENTER
3035.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 1,075.60
1,075.60
3040 FLEETWOOD JOURDAIN COM CT
3040.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 163.97
3040.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 2,318.57
2,482.54
3055 LEVY CENTER
3055.62505 COMPUTER TRAINING & SUPPORT SE 10-11 BLANKET PO TEACH 480.00
3055.65025 FERRARO, CHRISTINA PETTY CASH REIMB. LEVY CNTR 394.05
3055.62505 GUITAR FUNDAMENTALS MUSIC INSTRUCTION 384.00
3055.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 3,682.91
4,940.96
3080 BEACHES
3080.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 92.52
92.52
3095 CROWN ICE RINK
3095.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 7,517.49
7,517.49
3510 HORTICULTURAL MAINTENANCE
3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 79.75
79.75
3520 DUTCH ELM DISEASE CONTROL
3520.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 23.98
3520.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 14.40
38.38
3605 ECOLOGY CENTER
3605.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 381.79
381.79
3706 NCAP- NOYES CULTURAL FUND
3706.65050 EVANSTON LUMBER FORMICA/NATURAL OAK 144.40
144.40
3710 NOYES CULTURAL ARTS CTR
3710.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 1,722.61
1,722.61
3805 FACILITIES ADMINISTRATION
3805.64015 NICOR 0632 MONTHLY CHARGES 693.46
693.46
49
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/11/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3806 CIVIC CENTER SERVICES
3806.64005 COMED MONTHLY CHARGES 2,042.34
3806.65050 WALKER PARKNG CONSULTANTS/ENGI DESIGN CONCEPTS 133.48
3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 97.45
3806.62225 DUSTCATCHERS, INC.2ND YR OF 3YR CONTRACT FOR 53.21
2,326.48
3807 CONSTRUCTION AND REPAIRS
3807.62509 SIEMENS BLDG TECHNOLOGIES SERVICE AGREEMENT 4,780.00
3807.62509 SCHNEIDER ELECTRIC BUILDINGS A 2ND YR OF A 3YR SERVICE 38.27
3807.62509 SCHNEIDER ELECTRIC BUILDINGS A SERVICE AGREEMENT 76.75
3807.62509 SCHNEIDER ELECTRIC BUILDINGS A SERVICE AGREEMENT 1,892.75
3807.62509 SCHNEIDER ELECTRIC BUILDINGS A 2ND YR OF A 3YR SERVICE 1,777.73
8,565.50
272,826.91
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.62509 IRON MOUNTAIN OSDP BLANKET P.O. FOR OFF-SITE DATA 323.34
5150.62509 SIEMENS BLDG TECHNOLOGIES Service Agreement 3,240.00
3,563.34
3,563.34
00215 CDBG FUND
5200 HOUSING ASSISTANCE
5200.62905 CEDA/EVANSTON NEIGHBORS AT WOR DEV. BLOCK GRANT PROG.26,071.97
26,071.97
5220 CDBG ADMINISTRATION
5220.65095 OFFICE DEPOT CREDIT FOLDERS 78.90-
5220.65095 OFFICE DEPOT ADDTL FUNDS OFFICE SUPPLIES 89.04
5220.65095 OFFICE DEPOT ADDTL FUNDS OFFICE SUPPLIES 149.14
159.28
26,231.25
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.56600 COOK COUNTY TREASURER PROPERTY TAX 1121 SHERMAN 1ST 629.00
5280.65535 INNERSPACE ENVIRONMENTAL CASE SF2 001-10 1501 MCDONALD 350.00
979.00
979.00
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.65522 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS-3MEN 412.50
5300.62490 OFFICE DEPOT ADDTL FUNDS OFFCIE SUPPLIES 6.99
5300.62490 OFFICE DEPOT ADDTL FUNDS OFFCIE SUPPLIES 219.11
5300.65522 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS-5MEN 1,750.00
5300.65522 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS-3MEN 287.50
5300.65522 NATURE'S PERSPECTIVE LANDSCAPI STREET/PROPERTY LANDSCAPING 779.50
5300.65522 CHICAGO-DEMPSTER MERCHANT MERCHANT ASSOC. XMAS DECOR.668.63
5300.65522 TGF ENTERPRISES, INC.SNOW REMOVAL SIDEWALKS 262.50
50
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/11/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4,386.73
4,386.73
00415 CAPITAL IMPROVEMENTS FUND
415347 BRUMMEL TOT LOT
415347.62135 JJR, LLC BRUMMEL-RICHMOND TOT LOT 1,500.00
1,500.00
415555 CROWN CENTER STUDY
415555.62280 FEDERAL EXPRESS CORP.SHIPPING 34.42
34.42
415561 CROWN TENNIS COURT RENOVATION
415561.65653 CHICAGOLAND PAVING CONTRACTORS CHANGE ORDER 2 CROWN TENNIS 1,550.00
415561.65653 CHICAGOLAND PAVING CONTRACTORS CROWN PARK TENNIS RENOVATIONS 51,796.05
53,346.05
415721 FIRING RANGE UPGRADE
415721.62140 PROLINK ENGINEERING, LLC (HINK ADDTL ENGINEERING SERVICES 5,390.00
5,390.00
415854 ALLEY PAVING - CITY SHARE
415854.65515 COOK COUNTY RECORDER OF DEEDS DOCUMENT CHARGES 1,036.00
1,036.00
416001 INFORMATION TECHNOLOGY
416001.65555 AT & T THREE CISCO NETWORK SWITCHES 11,203.89
11,203.89
416028 TRAFFIC SIGNAL& ST.LIGHT MAINT
416028.65515 BROWN TRAFFIC PRODUCTS POLE 1,344.00
416028.65515 BROWN TRAFFIC PRODUCTS SIGNAL HEAD 5,196.00
416028.65515 BROWN TRAFFIC PRODUCTS POLE 1,035.00
416028.65515 BROWN TRAFFIC PRODUCTS BASE 1,760.00
416028.65515 BROWN TRAFFIC PRODUCTS VISOR 288.00
416028.65515 BROWN TRAFFIC PRODUCTS EMITTER 994.00
416028.65515 BROWN TRAFFIC PRODUCTS DETECTOR 1,735.00
416028.65515 BROWN TRAFFIC PRODUCTS POLE 1,161.00
13,513.00
86,023.36
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.68205 EVANSTON GLASS & MIRROR LARGE PLATE GLASS/SPEC. CUT 486.00
7005.62431 GARDA CL GREAT LAKES, INC.DEPOSIT SERVICES 1,925.00
7005.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 246.03
7005.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 254.43
2,911.46
7015 PARKING LOTS & METERS
7015.65020 GALETON GLOVES & SAFETY PRODUC RAIN GEAR FOR STAFF 173.15
173.15
7025 CHURCH STREET GARAGE
7025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 4,693.38
51
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/11/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4,693.38
7036 SHERMAN GARAGE
7036.53515 RICHMOND, ADAM ACCESS CARD REFUND 25.00
7036.53510 HOCKEY, SHALYN ACCESS CARD REFUND 85.00
7036.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 21,041.37
21,151.37
7037 MAPLE GARAGE
7037.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 10,709.10
10,709.10
39,638.46
00510 WATER FUND
7110 FILTRATION
7110.65005 INTRINSIC LANDSCAPING, INC.LANDSCAPING AT WTP 150.00
150.00
7120 WATER METER MAINTENANCE
7120.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 339.57
339.57
489.57
00513 WATER-DEPR, IMPROV & EXTENSION
733048 FILTER REHAB ( #19-#24)
733048.62140 CAMP DRESSER & MCKEE INC.ENGR SVCS FOR 1964 FILTER ADD 30,944.88
30,944.88
30,944.88
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.65051 HEALY ASPHALT COLD PATCH STREET MAINTENANCE 4,799.56
4,799.56
4,799.56
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 105.80
105.80
7710 MAJOR MAINTENANCE
7710.65060 SUBURBAN ACCENTS, INC.DOOR SHIELD FOR FIRE DEPT 107.00
7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 171.61
7710.65060 INLAND POWER GROUP OUTSIDE REPAIR 4,476.44
7710.65060 FREEWAY FORD TRUCK SALES OUTSIDE REPAIR 572.08
7710.65060 FREEWAY FORD TRUCK SALES OUTSIDE REPAIR 236.07
7710.65060 FREEWAY FORD TRUCK SALES OUTSIDE REPAIR-TENSIONER 161.14
7710.65060 FREEWAY FORD TRUCK SALES RH LOWER S 309.59
6,033.93
6,139.73
00605 INSURANCE FUND
7800 RISK MANAGEMENT
52
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/11/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7800.66044 STATE TREASURER, ILLINOIS WORK WORKERS COMPENSATION 7-12/2010 776.28
776.28
776.28
53
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
Gen Fund
100.22730 Bank of America * Purchasing Cards February, 2011 77,848.13
2460.67045 YOU. Inc.* Contribution/operations 13,550.00
CDBG
5260.63000 Heartwood Ctr.Body Mind * Building Façade 1818 Dempster 20,000.00
5260.65511 Barrett, Albert * Prorated Rent 631 Howard 296.52
Fire
8000.61755 University of Illinois * Indep. Medical Exam 700.00
Insurance
7115.53500 Cook County Collector * Parking Tax February, 2011 237.60
7025.53500 Cook County Collector * Parking Tax February, 2011 2,022.08
7036.53500 Cook County Collector * Parking Tax February, 2011 3,104.64
7037.53500 Cook County Collector * Parking Tax February, 2011 2,444.56
120,203.53
Grand Total 597,002.60
* These are advance checks written since the last bills list. But, they are included in the supplemental
bills list because of date issues with the year end processing in the JDE system.
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/11/2011
54
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/13/11PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.13040 ILLINOIS PAPER COMPANY COE CIVIC CENTER OFFICE PAPER 1,344.00
1,344.00
1300 CITY COUNCIL
1300.62295 NORTHWEST MUNICIPAL CONFERENCE LEGISL. DINNER-3 128.44
128.44
1505 CITY MANAGER
1505.62295 SWENTKOFSKE, MATTHEW REIMB. MEALS-3 MUNIC. CONF.24.00
1505.62295 SWENTKOFSKE, MATTHEW REIMB. MEETING MEALS 67.73
1505.62295 NORTHWEST MUNICIPAL CONFERENCE LEGISL. DINNER-3 64.22
155.95
1705 LEGAL ADMINISTRATION
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 83.10
1705.62509 BRUNNER, SUSAN D Hearing Officer Services 2,800.00
1705.62509 EX, MITCHELL C.Hearing officer services 1,620.00
1705.62509 GREENSPAN, JEFFERY D HEARING OFFICER SERVICES 1,650.00
1705.62509 HANSEN, ANJANA Hearing officer services 1,245.00
1705.65010 ILLINOIS INSTITUTE FOR CONTUIN SMARTBOOK SUBSCRIPTION 1,095.00
8,493.10
1910 FINANCE DIVISION - REVENUE
1910.52010 WOODWARD, GARRY REFUND-DUPLICATE PAYMENT 25.00
1910.65095 OFFICE DEPOT OFFICE SUPPLIES 2.99
1910.65095 OFFICE DEPOT OFFICE SUPPLIES 129.70
1910.65095 OFFICE DEPOT OFFICE SUPPLIES 12.57
1910.52010 WILSON, MARIE DUPLICATE STICKER 10.00
1910.52010 PARKER, JANET STICKER REFUND 37.50
1910.62431 GARDA CL GREAT LAKES, INC.MONTHLY SERVICE 1,567.69
1910.52010 GENENZ, DAVID DUPLICATE STICKER 75.00
1910.52010 FLEMING, DANIEL STICKER REFUND 150.00
1910.52010 DELANEY, KATHLEEN STICKER REFUND 113.00
1910.52010 DEANNA DWORAK/DARSCIA HARRIS BOUGHT STICKER TWICE 75.00
1910.52010 BOS, CHARLENE DUPLICATE PAYMENT-STICKER 37.50
2,235.95
1929 HUMAN RESOURCE DIVISION
1929.62160 LASER ASSOC., STEPHEN A.RECRUITMENT TESTING 425.00
1929.62295 ZYCH, CARMEN TRIP EXPENSES 30.90
455.90
1932 INFORMATION TECHNOLOGY DIVI.
1932.62340 VERITY INC ANNUAL MAINTENANCE 1,000.00
1932.62295 VERTEX INC., W510248 ANNUAL UPDATE FEE 5,490.00
1932.62340 TIGER DIRECT CATM1205MIGG4 CA THREAT MGR.5,974.25
1932.64510 SOUND INC.MAINT. CONTRACT NEC 2400 824.16
1932.62340 CURRENT TECHNOLOGIES CORPORATI MILESTONE ANNUAL MAINTENANCE 6,065.17
19,353.58
1940 MISC. EXPENDITURES / BENEFITS
55
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/13/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1940.61510 EAP CONSULTANTS, INC.APRIL 2011 MONTHLY PREMIUM 1,033.34
1,033.34
1941 PARKING ENFORCEMENT & TICKETS
1941.52530 HAMMOND, ROBERT REFUND-INADVERTENT BOOT 113.00
113.00
2105 PLANNING & ZONING
2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERV. PLAN COMMISS.134.14
2105.62285 AARYNN/ALLYSSA TRUCKING ZBA PACKETS COURIER SERV.43.74
2105.62210 WINDY CITY PRESS BUSINESS CARDS MARTIN TRAVIS 17.99
195.87
2115 HOUSING CODE COMPLIANCE
2115.62295 ILLINOIS ASSOCIATION OF CODE E REG. IACE MEETING 175.00
175.00
2120 HOUSING REHABILITATION
2120.62295 ILLINOIS ASSOCIATION OF CODE E REG. IACE MEETING 105.00
105.00
2205 POLICE ADMINISTRATION
2205.62375 PORTER LEE CORPORATION ANNUAL SUPPORT FEE 2,100.00
2205.62375 NORTHERN ILLINOIS POLICE ALARM MEMBERSHIP ASSESSMNT 400.00
2205.62375 NORTHERN ILLINOIS POLICE ALARM EMERGENCY SERV. ASSESSMNT 3,300.00
2205.62375 NORTHERN ILLINOIS POLICE ALARM MOBILE FIELD FORCE ASSESSMNT 805.00
2205.65040 LAPORT INC JANITORIAL SUPPLIES 77.90
2205.62375 MICROSYSTEMS INC.ANNUAL STORAGE CHARGES 2011 364.53
2205.62360 NATIONAL ORGANIZATION OF BLACK MEMBERSHIP 50.00
2205.65040 LAPORT INC JANITORIAL SUPPLIES 116.85
2205.65040 LAPORT INC JANITORIAL SUPPLIES 917.42
2205.62210 FEDEX KINKO'S - CAS TRAFFIC SAFETY 254.24
8,385.94
2215 CRIMINAL INVESTIGATION
2215.65095 OFFICE DEPOT FY 11-12 OFFICE SUPPLIES 103.05
103.05
2225 SOCIAL SERVICES BUREAU
2225.65025 PETSMART LITTER 59.90
59.90
2245 COMMUNICATIONS
2245.64540 AT & T MOBILITY WIRELESS SERVICE 55.99
2245.64540 AT & T MOBILITY WIRELESS SERVICE 47.95
103.94
2251 311 CENTER
2251.65020 UNIFORMITY, INC.UNIFORM ISSUES 173.80
2251.65020 UNIFORMITY, INC.UNIFORM ISSUES 191.80
2251.65020 UNIFORMITY, INC.UNIFORM ISSUES 95.90
2251.65020 UNIFORMITY, INC.UNIFORM ISSUES 167.80
2251.65020 UNIFORMITY, INC.UNIFORM ISSUES 147.85
2251.65020 UNIFORMITY, INC.UNIFORM ISSUES 89.90
2251.65020 UNIFORMITY, INC.UNIFORM ISSUES 147.85
56
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/13/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2251.65020 UNIFORMITY, INC.UNIFORM ISSUES 86.90
2251.65020 UNIFORMITY, INC.UNIFORM ISSUES 173.80
2251.65020 UNIFORMITY, INC.UNIFORM ISSUES 431.50
2251.65020 UNIFORMITY, INC.UNIFORM ISSUES 173.80
1,880.90
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 197.40
197.40
2260 OFFICE OF ADMINISTRATION
2260.62295 G.A.T.E. AMERICA, INC.REGISTRATION FEE FOR A. PACK 150.00
2260.62295 ELLIOT, JAMES M REIMB. ILEAS CONF.60.00
2260.62295 COMMUNITY CRISIS CENTER CONF. REG. SEXUAL ASSAULT & V 300.00
510.00
2270 TRAFFIC BUREAU
2270.65125 ZVOLANEK, JOSHUA TOW REFUND/STORAGE 625.00
625.00
2280 ANIMAL CONTROL
2280.65125 MCCORMICK ANIMAL HOSPITAL EUTHANASIA-11 505.00
505.00
2305 FIRE MGT & SUPPORT
2305.65095 OFFICE DEPOT OPEN PO OFFICE SUPPLIES 224.81
2305.65020 AIR ONE EQUIPMENT TURNOUT GEAR 1,150.00
2305.65020 AIR ONE EQUIPMENT FIRE EQUIPMENT 780.00
2,154.81
2407 HEALTH SERVICES ADMIN
2407.62360 NATIONAL FORUM FOR BLACK PUBLI MEMBERSHIP 200.00
200.00
2425 DENTAL SERVICES
2425.65075 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 19.00
2425.65075 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 80.85
2425.65075 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 25.00
124.85
2440 VITAL RECORDS
2440.65095 MSF GRAPHICS, INC.BIRTH CERTIFICATES 2011 1,375.00
1,375.00
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.62490 CLEVELAND CLINIC WELLNESS FOODS FOR YOU PRGM PEDOMETERS 4,425.00
2455.62490 CLEVELAND CLINIC WELLNESS PEDOMETERS 2,212.50
6,637.50
2610 MUNICIPAL SERVICE CENTER
2610.65515 METRO TANK AND PUMP COMPANY OUTSIDE REPAIR 3,743.00
2610.62518 RIXON CUSTOM EQUIPMENT MAINT SERV CTR SECURITY SYS 520.00
2610.65005 ILLINOIS DEPARTMENT OF AGRIC- PESTICIDE LICENSE ADDED FEES 65.00
4,328.00
2805 CHILDREN'S SERVICES
2805.65641 MIDWEST TAPE JUV AV 99.96
57
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/13/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2805.65630 BOOK WHOLESALERS INC.JUV BOOKS 193.86
2805.65630 BOOK WHOLESALERS INC.JUV BOOKS 623.87
2805.65641 MIDWEST TAPE AV 19.99
2805.65630 BAKER & TAYLOR JUV BOOKS 227.60
2805.65630 BAKER & TAYLOR BOOKS 58.54
2805.65641 MIDWEST TAPE JUV AV 23.98
2805.65641 MIDWEST TAPE JUV AV 7.99
2805.65630 BOOK WHOLESALERS INC.JUV BOOKS 69.82
2805.65641 MIDWEST TAPE JUV AV 23.98
2805.65641 MIDWEST TAPE JUV AV 45.56
2805.65641 MIDWEST TAPE AV 39.97
2805.65641 MIDWEST TAPE JUV AV 18.39
2805.65641 MIDWEST TAPE JUV AV 23.98
2805.65641 RANDOM HOUSE INC JUV AV 30.40
2805.65641 RANDOM HOUSE INC JUV AV 40.00
2805.65641 MIDWEST TAPE JUV AV 125.51
2805.65641 MIDWEST TAPE JUV AV 106.31
2805.65641 MIDWEST TAPE AV 47.96
2805.65641 MIDWEST TAPE JUV AV 43.14
2805.65641 MIDWEST TAPE JUV AV 155.08
2,025.89
2806 ADULT SERVICES
2806.65641 MIDWEST TAPE AV 22.99
2806.65641 RANDOM HOUSE INC ADULT AV 26.25
2806.65641 RANDOM HOUSE INC YA AV 70.40
2806.65641 RANDOM HOUSE INC AV 52.46
2806.65641 RECORDED BOOKS INC.ADULT AV 260.20
2806.65641 RECORDED BOOKS INC.ADULT AV 198.00
2806.65641 RECORDED BOOKS INC.YA AV 327.00
2806.65641 RECORDED BOOKS INC.ADULT AV 461.40
2806.65641 RECORDED BOOKS INC.ADULT AV 33.00
2806.65630 STANDARD & POOR'S ADULT PRINT 386.87
2806.65630 MANUFACTURERS' NEWS, INC.ADULT PRINT 208.45
2806.65630 MANUFACTURERS' NEWS, INC.ADULT PRINT 205.45
2806.65630 GREY HOUSE PUBLISHING ADULT PRINT 307.00
2806.65630 EBSCO SUBSCRIPTION SERV PERIODICALS 3.05
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 39.69
2806.65630 BAKER & TAYLOR ADULT BOOKS 525.44
2806.65635 CHICAGO TRIBUNE ACCT: 10070203 MAR 2011-2012 274.68
2806.65630 BAKER & TAYLOR YA PRINT 128.88
2806.65630 BAKER & TAYLOR ADULT PRINT 245.67
2806.65630 BAKER & TAYLOR YA PRINT 41.91
2806.65630 BAKER & TAYLOR YA PRINT 258.67
2806.65630 BAKER & TAYLOR YA PRINT 136.22
2806.65630 BAKER & TAYLOR ADULT BOOKS 1,298.57
2806.65630 BAKER & TAYLOR ADULT BOOKS 748.89
2806.65630 BAKER & TAYLOR ADULT BOOKS 65.67
2806.65630 BAKER & TAYLOR ADULT BOOKS 902.55
2806.65630 BAKER & TAYLOR ADULT PRINT 385.17
58
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/13/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2806.65630 BAKER & TAYLOR ADULT BOOKS 281.40
2806.65630 BAKER & TAYLOR YA BOOKS 227.65
2806.65630 BAKER & TAYLOR ADULT PRINT 1,064.27
2806.65630 BAKER & TAYLOR ADULT PRINT 361.91
2806.65630 BAKER & TAYLOR ADULT PRINT 104.77
2806.65641 BAKER & TAYLOR ENTERTAINMENT YA AV 33.03
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 62.86
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 10.18
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 80.83
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 19.83
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 22.01
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 29.39
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 7.34
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 60.24
2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 73.47
2806.65641 BAKER & TAYLOR YA AV 14.34
2806.65641 BAKER & TAYLOR YA AV 98.22
2806.65641 BAKER & TAYLOR YA AV 45.85
2806.65641 BBC AUDIOBOOKS AMERICA ADULT AV 401.02
2806.65641 BBC AUDIOBOOKS AMERICA ADULT AV 79.92
2806.65641 BBC AUDIOBOOKS AMERICA ADULT AV 37.46
10,730.52
2835 TECHNICAL SERVICES
2835.65100 HIGHSMITH CO., INC.LIBRARY SUPPLIES 144.14
144.14
2840 MAINTENANCE
2840.65040 LAPORT INC FY11-12 BLANKET PURCHASE ORDER 409.24
2840.65040 CINTAS #769 MAT SERVICE 57.69
2840.62245 CINTAS #769 MAT SERV 55.61
2840.65050 HENRICHSEN FIRE & SAFETY FIRE EQUIPMENT MAINTENANCE 398.30
2840.62245 NICOR 0632 MONTHLY CHARGES 228.43
1,149.27
2845 ADMINISTRATION
2845.65095 ALLEGRA PRINT & IMAGING OFFICE SUPPLIES 254.00
2845.65095 OFFICE DEPOT FY11-12 P.O. BLANKET ORDER 33.40
287.40
3020 RECREATION GENERAL SUPPORT
3020.65125 VERMONT SYSTEMS INC PERMIT TEMPLATE PICNIC SCHEDUL 500.00
500.00
3025 PARK UTILITIES
3025.64005 COMED MONTHLY CHARGES 55.54
55.54
3035 CHANDLER COMMUNITY CENTER
3035.62505 3 POINT ATHLETICS PULASKI DAY BASKETBALL CAMP 630.00
3035.65110 EVANSTON IMPRINTABLES,INC.BASKETBALL PROGRAM TSHIRTS 970.68
1,600.68
3040 FLEETWOOD JOURDAIN COM CT
59
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/13/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3040.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 151.75
3040.65110 CINTAS #769 MAT SERVICE 385.50
537.25
3045 FLEETWOOD/JOURDAIN THEATR
3045.62511 SEIGFRIED, KARL E.H.MEETING, JUDGING SERVICES 100.00
100.00
3050 RECREATION OUTREACH PROGRAM
3050.65110 FITNESS EQUIPMENT SERVICE REPAIR TO FITNESS EQUIPMENT 65.00
65.00
3055 LEVY CENTER
3055.62245 FOLDING PARTITION SERVICES MAINTENANCE SERVICE CALL 589.00
3055.65095 ILLINOIS PAPER COMPANY PAPER 115.80
704.80
3095 CROWN ICE RINK
3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06
3095.65070 M.C. GLASS & MIRROR LLC SMALL RINK GLASS REPAIR 304.08
337.14
3510 HORTICULTURAL MAINTENANCE
3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 91.67
91.67
3605 ECOLOGY CENTER
3605.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 68.88
68.88
3706 NCAP- NOYES CULTURAL FUND
3706.62185 RAGIR, SHARON HONORARIA FOR REVIEW PANELISTS 75.00
75.00
3710 NOYES CULTURAL ARTS CTR
3710.65045 CHICAGO SPOTLIGHT CONTROL MODULE 371.00
371.00
3734 NCAP - THE GALLERY
3734.62210 SERAPH DIGITAL, INC.POSTCARD FOR NERENBERG SHOWING 250.00
250.00
80,074.60
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.62509 GROUP 1 SOLUTIONS, INC.ANNUAL SUBSCRIPTION FOR SOFT 4,042.50
4,042.50
4,042.50
00215 CDBG FUND
5220 CDBG ADMINISTRATION
5220.62210 WINDY CITY PRESS BUSINESS CARDS PETER SELLKE 35.76
35.76
35.76
00220 CD LOAN FUND
60
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/13/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5280 SINGLE FAM REHAB PROGRAM
5280.62190 ANTON, KOCHIS & BOOTHE CASE SF 874-04 1828 ASHLAND 250.00
250.00
5285 MULTI FAM REHAB PROGRAM
5285.65535 VALUE REMODELING CASE SF 959-08 1806 GREY 400.00
400.00
650.00
00250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
5465.62490 INTERFAITH HOUSING CENTER OF N FORECLOS. PREV. PROJECT 2011 6,250.00
6,250.00
6,250.00
00300 WASHINGTON NATL TIF DEBT SERV
5476 CAPITAL PROJ.-WASHINGTON TIF
5476.62216 FEDERAL EXPRESS CORP.RFP PCKT-PUBLIC ARTS FINALISTS 83.99
83.99
83.99
00415 CAPITAL IMPROVEMENTS FUND
415726 POLICE INVEST.SVCS.FURN REPL.
415726.65625 OEC BUSINESS INTERIORS, INC.PANEL-BACK 200.56
200.56
416001 INFORMATION TECHNOLOGY
416001.65555 AT & T CISCO VOIP PHONE & LICENSE 82.73
416001.65555 AT & T CISCO VOIP PHONE & LICENSE 19,118.75
416001.65555 DELL COMPUTER CORP.DELL COMPUTERS 7,431.12
26,632.60
26,833.16
00420 SPEC ASSESS CAP PROJECT FUND
6412 SPECIAL ASSESSMENT 1499
6412.56590 COURTNEY, LAWRENCE REIMB. INSTALLMENT PAID CDBG 88.19
88.19
88.19
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.53245 ISLAM, YOSH REFUND METER HOODING REQUEST 10.00
7005.62431 GARDA CL GREAT LAKES, INC.MONTHLY SERVICE 1,210.00
1,220.00
7015 PARKING LOTS & METERS
7015.62245 TOTAL PARKING SOLUTIONS, INC. PAPER- PARKING FARE TERMINALS 339.00
339.00
7025 CHURCH STREET GARAGE
7025.53515 RASHIDIFARD, HOOTAN ACCESS CARD REFUND 25.00
7025.53515 KOOPS, LINDA ACCESS CARD REFUND 25.00
7025.62400 CENTRAL PARKING SYSTEM OF ILLI APRIL 2011 MANAGEMENT FEE 32,153.85
7025.53510 NESSIM, PAULETTE OVERPAYMENT REFUND 255.00
61
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/13/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7025.62509 REVCON TECHNOLOGIES, INC.MAINTENANCE AGREEMENT 2,650.00
35,108.85
7036 SHERMAN GARAGE
7036.53510 YU, CHAOJUN DUPLICATE CHARGE 85.00
7036.53515 ZAHARIA, LOREDANA M.ACCESS CARD REFUND 25.00
7036.62660 INLAND AMERICAN RETAIL MANAGEM COMMON AREA MAINTENANCE 7,016.41
7036.53515 WEGNER, LAUREN ACCESS CARD REFUND 25.00
7036.53515 SEYMOUR, CARRIE ACCESS CARD REFUND 25.00
7036.53515 SEELEY, ANDREA ACCESS CARD REFUND 25.00
7036.62509 REVCON TECHNOLOGIES, INC.MAINTENANCE AGREEMENT 7,510.00
7036.53515 KIRK, ANDREA ACCESS CARD REFUND 25.00
7036.65050 GRAINGER, INC., W.W.BUILDING SUPPLIES 386.40
7036.65050 GRAINGER, INC., W.W.LAMPS 513.60
7036.62400 CENTRAL PARKING SYSTEM OF ILLI APRIL 2011 MANAGEMENT FEE 70,659.21
7036.53515 PARRISH, CAROLYN ACCESS CARD REFUND 25.00
86,320.62
7037 MAPLE GARAGE
7037.62400 CENTRAL PARKING SYSTEM OF ILLI APRIL 2011 MANAGEMENT FEE 62,005.88
7037.53515 O'LEARY, MAUREEN ACCESS CARD REFUND 25.00
7037.62509 REVCON TECHNOLOGIES, INC.MAINTENANCE AGREEMENT 5,036.00
7037.53515 YALAMANEHILI, VIJAYA ACCESS CARD REFUND 25.00
67,091.88
190,080.35
00510 WATER FUND
510 WATER FUND
510.22700 JONES-LAWRENCE, DEBBIE OVERPAYMENT OF WATER ACCOUNT 20.31
510.22700 DELMAN, DENNIS OVERPAYMENT-WATER ACCOUNT 86.70
510.22700 SECOND STORIES C/O SCOTT #1786 OVERPAYMENT-WATER ACCOUNT 75.73
510.22700 K DEMPSKI & R SCHERRER OVERPAYMENT OF WATER ACCOUNT 73.40
256.14
7100 WATER GENERAL SUPPORT
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 104.89
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 128.16
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 17.18
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 124.06
374.29
7110 FILTRATION
7110.65015 JCI JONES CHEMICALS INC LIQUID CHLORINE -TON CONTAINER 2,940.00
2,940.00
3,570.43
00513 WATER-DEPR, IMPROV & EXTENSION
733078 SCADA SYSTEM IMPROVEMENTS
733078.62140 CAMP DRESSER & MCKEE INC.EVANSTON WATER UTILITY 10,308.89
10,308.89
10,308.89
00520 REFUSE AND RECYCLING FUND
62
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/13/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7685 REFUSE COLLECT & DISPOSAL
7685.62390 LAKESHORE WASTE SERVICES, LLC CONDO REFUSE COLLECTION FOR 30,250.00
30,250.00
30,250.00
00600 FLEET SERVICES
7710 MAJOR MAINTENANCE
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 385.60
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 425.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 430.00
7710.65060 CARQUEST EVANSTON CREDIT CORE RETURN 128.00-
7710.65060 CARQUEST EVANSTON CREDIT OIL SEAL/BRAKE DRUM 97.70-
7710.65060 CHICAGO INTERNATIONAL TRUCKS, SWITCH 32.31
7710.65060 CHICAGO INTERNATIONAL TRUCKS, ABSORBER 98.03
7710.62355 CINTAS #22 UNIFORM SERVICE 99.85
7710.62355 CINTAS #22 UNIFORM SERVICE 99.85
7710.62355 CINTAS #769 MAT SERVICE 168.10
7710.62355 CINTAS #769 MAT SERVICE 117.20
7710.65060 CUMBERLAND SERVICENTER CLAMP/V-BAND 51.69
7710.65060 CUMMINS NORTHERN IL., INC TURBO CHARGER KIT/CLEAN 1,975.17
7710.65035 CITY WELDING SALES & SERVICE I PROPANE 121.30
7710.65060 DOUGLAS TRUCK PARTS HARDWARE 354.90
7710.65060 DUXLER TIRE & CAR CENTER ALIGNMENT 109.00
7710.65060 DUXLER TIRE & CAR CENTER WHEEL BALANCE 40.00
7710.65060 EVANSTON AUTO GLASS BURCO MIRRORS 39.00
7710.65060 FOSTER COACH SALES, INC.LOCKING PADDLE LATCH 127.50
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC HOOK HOOD SIDE MOUNT 76.60
7710.65060 GROVER WELDING COMPANY OUTSIDE REPAIR 1,290.00
7710.65060 HAVEY COMMUNICATIONS INC.TOMAR CLEAR STROBE LIGHT 95.00
7710.65035 INLAND POWER GROUP 55 GAL DRUM-TRANSYND 1,663.93
7710.65060 LAKE/COOK C.V. JOINTS INC UJOINT WHEEL AXEL/SHAFT 101.00
7710.65060 LEACH ENTERPRISES, INC.BRAKE PARTS 1,029.41
7710.65085 LARRY, LUCAS K 2011 TOOL ALLOWANCE 550.00
7710.65060 MCCANN INDUSTRIES, INC.ASSORTED FILTERS 1,114.28
7710.65060 R.N.O.W., INC.OUTSIDE REPAIR 1,000.00
7710.65085 LIM JR., ROMEO U TOOL ALLOWANCE 550.00
7710.65060 SPRING ALIGN 2-FRONT SPRINGS/HANGERS 1,564.63
7710.65060 SPRING ALIGN SPRINGS/NEW HANGERS 1,763.00
7710.65060 STANDARD EQUIPMENT COMPANY KIT, CLAMP 227.34
7710.65060 STANDARD EQUIPMENT COMPANY GW HUB ASSEMBLY 662.54
7710.65060 SUNNYSIDE PARTS WAREHOUSE SQUAD CAR BRAKE PADS 874.50
7710.65060 TERMINAL SUPPLY CO.ELECTRICAL SUPPLIES 772.01
7710.65060 WEST SIDE TRACTOR FRONT END PARTS 765.24
7710.65060 WEST SIDE TRACTOR CREDIT LATCH RETURN 33.05-
7710.65060 WHEELED COACH LIGHTING 188.87
7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 21,782.02
7710.65035 WORLD FUEL SERVICES, INC./TEXO NL GASOHOL 21,592.03
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 815.48
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 229.35
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 204.72
63
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/13/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 66.81
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 197.88
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 57.20
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 22.44
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 196.14
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 131.18
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 9.70
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 148.81
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 108.89
7710.65550 DUECO, INC.CERT- TESTING & REPAIRS 5,437.35
7710.65060 GOLF MILL FORD PARTS & SERVICE 100.00
7710.65060 GOLF MILL FORD PARTS & SERVICE 149.04
7710.65060 GOLF MILL FORD PARTS & SERVICE 100.00
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 1,665.00
7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 559.75
7710.65060 P & G KEENE ELECTRICAL MED. & HVY TRK. STARTERS 175.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &52.64
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &11.55
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &43.33
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 363.55
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 40.00
72,963.96
7720 CAPITAL OUTLAY
7720.65550 SUTTON FORD, INC.VEHICLE PURCHASE # 56 E.P.D.28,712.00
28,712.00
101,675.96
00605 INSURANCE FUND
7800 RISK MANAGEMENT
7800.62266 CANNON COCHRAN MANAGEMENT SERV 1ST QUARTER FEES 36,250.00
36,250.00
7801 EMPLOYEE BENEFITS
7801.66054 SENIORS CHOICE MONTHLY PREMIUM 1,634.37
1,634.37
37,884.37
64
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
Gen Fund
1910.62655 Secap Secap Lease Monthly 255.05
3205.62695 303 TAXI Taxi Coupons 1,020.00
3205.62695 BEST TAXI Taxi Coupons 4,266.00
3205.62695 NORSHORE CAB Taxi Coupons 6,600.00
100.4142 Olsberg, Randall *Inst. Adv Search Warrant 1,500.00
1910.62295 Suburban Law Enforcemt * Criminal History Training 25.00
100.2168 RTA/CTA Transit Benefit * Transit Benefit Program 871.10
1705.62345 Clerk of the Circuit Court * Appearance Fee 1239 Oak 206.00
Various All Points Corp.Final Payment- Accela lease 383,763.77
Insurance
Various Various Casualty Loss 25,294.93
Various Various Worker's Comp 51,457.44
7800.62615 Marsh USA inc.Insurance Premium 254,057.00
7800.62615 Lambent Risk Mgmt.Commercial Property Insurnace 189,380.00
Various Various Worker's Comp 128,547.60
Various Various Casualty Loss 9,359.29
CDBG
5260.65511 Value Remodeling * Howard St Code Compl 9,326.00
NSP
5044.62486 Fidelity National Title NSP2 Acquisition-Real Estate Close 92,174.19
5043.62486 Chicago Title & Trust NSP2 Acquisition-Real Estate Close 88,683.33
5060.62486 Chicago Title & Trust NSP2 Acquisition-Real Estate Close 67,866.56
5070.62486 Professioal National Title NSP2 Acquisition-Real Estate Close 63,360.00
Sewer
7545.68305 IEPA Loan Disbursement Sewer Imp 271,499.04
7600.68305 IEPA Loan Disbursement Sewer Imp 597,602.75
7617.68305 IEPA Loan Disbursement Sewer Imp 360,420.70
Police
8100.61755 Great Lakes Advisors * 2011 Fixed Income Managemt 5,649.19
Water
7110.6242 Metropolitan Water Recla * March 2011 User Feee 30,095.82
2,643,280.76
Grand Total 3,135,108.96
* These are advance checks written since the last bills list. But, they are included in the supplemental
bills list because of date issues with the year end processing in the JDE system.
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/13/2011
65
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionADMIN SVCS/ACCOUNTINGSTAPLES 00116129 $ 9.28 02/25/2011 65095 OFFICE SUPPLIESSuppliesADMIN SVCS/ACCOUNTINGIGFOA $ 95.00 02/16/2011 62295 TRAINING & TRAVELUnderstanding Public Pension SeminarADMIN SVCS/ACCOUNTINGIGFOA $ 195.00 02/15/2011 62360 MEMBERSHIP DUESAnnual Membership Renewal for H. DesaiADMIN SVCS/ADMINNIU OUTREACH $ 50.00 02/09/2011 62295 TRAINING & TRAVELICLMA Monthly MeetingADMIN SVCS/ADMINIGFOA $ 95.00 02/16/2011 62295 TRAINING & TRAVELPension SeminarADMIN SVCS/ADMINJIMMY JOHNS - 44 - MOT $ 160.42 02/17/2011 62295 TRAINING & TRAVELCMP Teleconference Call, lunch meetingADMIN SVCS/ADMINIGFOA $ 220.00 02/15/2011 62360 MEMBERSHIP DUESAnnual Membership - Louis GergitsADMN SVCS /HUMAN RES - 49925SURVEYMONKEY.COM $ 23.99 02/08/2011 62310 HR ONLY - CITY WIDE TRAINING Employee Wellness Program SurveyADMN SVCS /HUMAN RES - 49925CROWN TROPHY 54 $ 85.00 02/23/2011 65125 OTHER COMMODITIESRetirement Plaques - Westman, Corbett, Benevidez, Jean-BaptisteADMN SVCS /HUMAN RES - 49925RAGAN COMMUNICATIONS I $ 129.00 02/03/2011 65010 BOOKS, PUBLICATIONS, MAPSMANAGERS INTELLIGENCE REPORT-ANNUAL SUBSCRIPTION FEB 2011ADMN SVCS /HUMAN RES - 49925IL PARK & REC ASSC $ 150.00 02/08/2011 62512 RECRUITMENT SERVICESJob posting - Park Prec Maint SupervisorADMN SVCS /HUMAN RES - 49925EVANSTON IMPRINTABLES $ 577.50 02/14/2011 65125 OTHER COMMODITIESCOE bags - Admin. Serv. Public Service RecognitionADMN SVCS/INFO SYS - 49926INTERNATIONAL TRANSACTION $ 0.16 02/02/2011 62341 INTERNET SOLUTION PROVIDERS Offsite Payroll backupADMN SVCS/INFO SYS - 49926INTERNATIONAL TRANSACTION $ 0.77 02/01/2011 65095 OFFICE SUPPLIESfee from shipping from CanadaADMN SVCS/INFO SYS - 49926RIMUHOSTING.COM $ 19.95 02/02/2011 62341 INTERNET SOLUTION PROVIDERS Offsite Payroll backupADMN SVCS/INFO SYS - 49926WUFOO COM CHARGE $ 24.95 02/04/2011 62341 INTERNET SOLUTION PROVIDERS Web site development toolADMN SVCS/INFO SYS - 49926BLK BOX CORP $ 74.54 02/09/2011 65095 OFFICE SUPPLIEScat 5 cables for networkingADMN SVCS/INFO SYS - 49926PROVANTAGE CORP $ 87.22 02/09/2011 65095 OFFICE SUPPLIESkvm switch for police deptADMN SVCS/INFO SYS - 49926BUY.COM $ 89.04 02/21/2011 65095 OFFICE SUPPLIESmice/peripherals for pc's at 311ADMN SVCS/INFO SYS - 499262CO.COM.TANCHCORP $ 96.25 02/01/2011 65095 OFFICE SUPPLIESbattery for health dept laptopADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 104.57 02/18/2011 65095 OFFICE SUPPLIESspare kvm switch for 311 centerADMN SVCS/INFO SYS - 49926OUTSOURCE TECHNOLOGIES $ 110.00 02/18/2011 65095 OFFICE SUPPLIESsvc for printer for Levy and H.R.ADMN SVCS/INFO SYS - 49926SYX TIGERDIRECTINC $ 148.49 02/28/2011 65095 OFFICE SUPPLIESmemory for water dept. serverADMN SVCS/INFO SYS - 49926WW GRAINGER $ 185.63 02/16/2011 65095 OFFICE SUPPLIESpatch panel for service centerADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 204.84 02/28/2011 65095 OFFICE SUPPLIEStransfer roller for hp color printersADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 214.47 02/23/2011 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926PROVANTAGE CORP $ 285.69 02/15/2011 65555 PERSONAL COMPUTER EQcat 5 patch panels for networking closetsADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM $ 389.94 02/10/2011 65095 OFFICE SUPPLIESvideo cardsADMN SVCS/INFO SYS - 49926BUY.COM $ 394.94 02/17/2011 65095 OFFICE SUPPLIES4 port kvm switch for 911ADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 408.59 02/16/2011 65095 OFFICE SUPPLIESsupplies for techsADMN SVCS/INFO SYS - 49926CRUCIAL.COM-LEXARMEDIA $ 453.67 02/16/2011 65095 OFFICE SUPPLIESmemory for computersADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 799.15 02/07/2011 65095 OFFICE SUPPLIESdata storage tapesADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 826.90 02/01/2011 65095 OFFICE SUPPLIEStoner for color printersADMN SVCS/INFO SYS - 49926PROVANTAGE CORP $ 953.67 02/15/2011 65555 PERSONAL COMPUTER EQnetwork printersADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 1,445.33 02/08/2011 65095 OFFICE SUPPLIEStonerADMN SVCS/PARKIING SVCS - 49930 LEMOI ACE HDWE QPS $ 17.34 02/07/2011 68205 PUBLIC WKS CONTINGENCIES Pivot Bar for Gator Snow PlowADMN SVCS/PARKIING SVCS - 49930 EVANSTON BLUE PRINTQPS $ 24.75 02/14/2011 68205 PUBLIC WKS CONTINGENCIES Copy of Blue Print for Lot 60ADMN SVCS/PARKIING SVCS - 49930 THE HOME DEPOT 1902 $ 29.78 02/18/2011 68205 PUBLIC WKS CONTINGENCIES Water outlet in Porters roomADMN SVCS/PARKIING SVCS - 49930 SAMS CLUB $ 31.36 02/25/2011 65125 OTHER COMMODITIESSnacks Administrative Services Quartly MeetingADMN SVCS/PARKIING SVCS - 49930 MEDIA PARTNERS CORP $ 36.00 02/10/2011 65125 OTHER COMMODITIESPins for Adminstrative Services Quarterly MeetingADMN SVCS/PARKIING SVCS - 49930 THE HOME DEPOT 1902 $ 49.97 02/11/2011 68205 PUBLIC WKS CONTINGENCIES Cord for Porters Room at Sherman PlazaBank of America Credit Card Satement for the Period Ending 2/28/2011April 4, 20111 of 1566
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011ADMN SVCS/PARKIING SVCS - 49930 PAYPAL NATIONALPAR $ 395.00 02/24/2011 62360 MEMBERSHIP DUESNational Parking Association Membership DuesADMN SVCS/PARKIING SVCS - 49930 STANDARD PIPE $ 398.75 02/11/2011 65050 BUILDING MAINTENANCE MATERIAL Drain grates for Parking GaragesCITY COUNCIL ADMIN - 49935COMCAST CHICAGO $ 69.40 02/21/201164505 TELECOMMUNICATIONS CARRIER LINE CHFinal Payment for High Speed Internet only for Ald. Jean-Baptiste at her homeCITY COUNCIL ADMIN - 49935PANINO'S PIZZERIA OR $ 137.60 02/10/2011 65025 FOODDinner for 2/7/11 Rules Committee meetingCITY COUNCIL ADMIN - 49935COMCAST CHICAGO $ 140.22 02/21/201164505 TELECOMMUNICATIONS CARRIER LINE CHHigh Speed Internet only for Ald. Wynne's homeCITY COUNCIL ADMIN - 49935COMCAST CHICAGO $ 155.19 02/21/201164505 TELECOMMUNICATIONS CARRIER LINE CHHigh Speed Internet only for Ald. Holmes's home for Feb. Mar & April 2011CITY COUNCIL ADMIN - 49935COMCAST CHICAGO $ 200.22 02/21/201164505 TELECOMMUNICATIONS CARRIER LINE CHHigh Speed Internet Only for Ald. Rainey's home for Feb., Mar & April 2011CITY COUNCIL ADMIN - 49935UNITED 01686262443994 $ 448.40 02/24/2011 62295 TRAINING & TRAVELAirfare for Ald. Grover - NLC Conference in Washington, DC - March 13-16, 2011CITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ (108.96) 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932MAILCHIMP.COM $ 42.50 02/07/2011 65010 BOOKS, PUBLICATIONS, MAPS City E-News Hosting ProviderCITY MGR'S OFF - 49932NATIONAL AWARDS $ 86.00 02/21/2011 62490 OTHER PROGRAM COSTSOther Program Costs: Mayor's Plaque for Jonathan PermanCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 89.67 02/04/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 101.02 02/04/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 101.02 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/04/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/04/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/04/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/04/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/04/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/04/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/07/2011 65025 FOODSNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingApril 4, 20112 of 1567
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011CITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 108.96 02/10/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 120.31 02/04/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 120.31 02/08/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932LOU MALNATI'S PIZZERIA $ 121.65 02/01/2011 65025 FOODSpecial City Council MeetingCITY MGR'S OFF - 49932AMTRAK .CO0418256039813 $ 130.60 02/14/2011 65025 FOODMayor/City Manager IL Municipal League Lobby Day in SpringfieldCITY MGR'S OFF - 49932ICMA INTERNET $ 149.00 02/16/2011 62295 TRAINING & TRAVELTraining - Budget WebinarCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 217.92 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 217.92 02/07/2011 65025 FOODSNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 217.92 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932BEST WESTERN UNIV PLAZ $ 217.92 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY MGR'S OFF - 49932KINGSTON GRILL RESTAUR $ 302.00 02/16/2011 65025 FOODCouncil Meeting Dinner featuring Ald. Lionel Jean-BaptisteCITY MGR'S OFF - 49932NFBPA-ONLINE $ 473.00 02/09/2011 62360 MEMBERSHIP DUESApril Conference registration for Shanee L. Jackson, Management AnalystCITY MGR'S OFF - 49932NFBPA-ONLINE $ 473.00 02/09/2011 62360 MEMBERSHIP DUESApril Conference registration for Joseph McRae, Assistant to the City ManagerCITY MGR'S OFF - 49932ICMA INTERNET $ 1,164.52 02/16/2011 68205 PUBLIC WKS CONTINGENCIES SNOW Emergency LodgingCITY OF EVAN.-HEALTH & HUMAN S - 28851FRANKLINCOVEYPRODUCTS $ 29.56 02/08/2011 65025 FOODBusiness unit 2455 object code 65095 office suppliesCITY OF EVANSTON-ADMINISTRATIO - 28842CNP CONDENEWYORKERSTR $ 11.03 02/16/2011 65630 LIBRARY BOOKSBOOKCITY OF EVANSTON-ADMINISTRATIO - 28842GAMESTOP #4767 $ 1,276.01 02/11/2011 62340 IS SUPPORT FEESVIDEO GAMES FOR THE LOFTCITY OF EVANSTON-POLICE DEPT A - 28862USPS 16262202033309188 $ 44.85 02/01/2011 65095 OFFICE SUPPLIESPortable radio (HT220 & MT500) shippingCITY OF EVANSTON-POLICE DEPT A - 28862CDW GOVERNMENT $ 50.24 02/17/2011 65095 OFFICE SUPPLIES10' USB Type A Male/Type B Male connector cables (15)CITY OF EVANSTON-POLICE DEPT A - 28862RAMTEL CORP $ 104.04 02/04/2011 65085 MINOR EQUIP & TOOLSHi-intensity 50w vapor sodium blu-lite bulbs (3)CITY OF EVANSTON-PUBLIC WORKS - 28823Dominicks Stor00017004 $ 23.20 02/07/2011 65025 FOODSnow Blizzard - Crew MealsCITY OF EVANSTON-PUBLIC WORKS - 28823WALGREENS #2619 $ 50.30 02/04/2011 65085 MINOR EQUIPMENT AND TOOLS Snow Blizzard Towing SuppliesCITY OF EVANSTON-PUBLIC WORKS - 28823DUNKIN #307301 Q35 $ 87.30 02/04/2011 65025 FOODSnow Blizzard - Crew MealsCITY OF EVANSTON-PUBLIC WORKS - 28823WINGSTOP # 376 $ 157.66 02/08/2011 65025 FOODSnow Blizzard - Crew MealsApril 4, 20113 of 1568
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011CITY OF EVANSTON-PUBLIC WORKS - 28823POPEYES CHICKEN #64 $ 197.93 02/07/2011 65025 FOODSnow Blizzard - Crew MealsCITY OF EVANSTON-PUBLIC WORKS - 28823CHILI'S-EVANSTON $ 235.88 02/07/2011 65025 FOODSnow Blizzard - Crew MealsCITY OF EVANSTON-PUBLIC WORKS - 28823SUBWAY 00030205 $ 287.92 02/04/2011 65025 FOODSnow Blizzard - Crew MealsCITY OF EVANSTON-PUBLIC WORKS - 28823PANINO'S PIZZERIA OR $ 300.98 02/07/2011 65025 FOODSnow Blizzard - Crew MealsCITY OF EVANSTON-PUBLIC WORKS - 28823RUSSO'S HDW & PWR EQUI $ 1,087.95 02/07/2011 65085 MINOR EQUIPMENT AND TOOLS Snow BlowerCITY OF EVANSTON-PUBLIC WORKS - 28823EVANSTON IMPRINTABLES $ 1,294.92 02/24/2011 65020 CLOTHINGStreets & Sanitation shirtsCITY OF EVANSTON-PUBLIC WORKS/ - 28857MTS SAFETY PRODUCTS IN $ 59.59 02/22/2011 65020 CLOTHINGSafety VestCITY OF EVANSTON-PUBLIC WORKS/ - 28857VCG UNIFORM #1 $ 69.50 02/18/2011 65020 CLOTHINGUniformsCITY OF EVANSTON-PUBLIC WORKS/ - 28857VCG UNIFORM #1 $ 130.00 02/18/2011 65020 CLOTHINGUniformsCITY OF EVANSTON-PUBLIC WORKS/ - 28857HILTON GARDEN INN EVNS $ 224.74 02/07/2011 68205 PUBLIC WKS CONTINGENCIES SNOW EMERGENCYCITY OF EVANSTON-PUBLIC WORKS/ - 28857NORTH SHORE UNIFORM $ 799.15 02/22/2011 65020 CLOTHINGUniformsCITY OF EVANSTON-PUBLIC WORKS/ - 28858THE HOME DEPOT 1902 $ 26.29 02/17/2011 65085 MINOR EQUIPMENT AND TOOLS RebarCITY OF EVANSTON-PUBLIC WORKS/ - 28858THE HOME DEPOT 1902 $ 28.50 02/28/2011 65085 MINOR EQUIPMENT AND TOOLS RebarCOMM ECON DEV/ADMIN - 50405CITY OF EVANSTON $ 2.00 02/11/2011 65025 FOODParking for NSCVB luncheonCOMM ECON DEV/ADMIN - 50405AMPCO PARKING PARK MIL $ 12.00 02/21/2011 62295 TRAINING & TRAVELParking for 2/17/11 ICSC meetingCOMM ECON DEV/ADMIN - 50405AQUA QPS $ 26.00 02/21/2011 62295 TRAINING & TRAVELICSC conference parkingCOMM ECON DEV/ADMIN - 50405PANINO'S PIZZERIA OR $ 41.01 02/11/2011 65025 FOODRefreshments for Howard Street Business AssociationCOMM ECON DEV/ADMIN - 50405UNITED 0162120872176 $ 218.99 02/23/2011 62295 TRAINING & TRAVELAirfare for National Planning conferenceCOMM ECON DEV/ADMIN - 50405ICSC $ 285.00 02/01/2011 62360 MEMBERSHIP DUESRegistration for J. Nyden, N. Radzevich, and Alderman RaineyCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 3.00 02/14/2011 62345 COURT COSTS/LITIGATIONCook County Recorder of Deeds Downloads for owner and lien informationCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 9.00 02/24/2011 62345 COURT COSTS/LITIGATIONCook County Recorder of Deeds Downloads for owner and lien informationCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 10.50 02/24/2011 62345 COURT COSTS/LITIGATIONCook County Recorder of Deeds Downloads for owner and lien informationCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 12.00 02/03/2011 62345 COURT COSTS/LITIGATIONCook County Recorder of Deeds Downloads for owner and lien informationCOMM ECON DEV/BLDG PS - 49933 SPRINT STORE #671 $ 34.99 02/07/2011 64540 TELECOMMUNICATIONS - WIRCar charger during for communication during the snow stormCOMM ECON DEV/BLDG PS - 49933 OFFICE DEPOT #510 $ 37.98 02/07/2011 65095 OFFICE SUPPLIESSnow placards during the snow stormCOMM ECON DEV/BLDG PS - 49933 ILFLS COM $ 59.95 02/25/2011 62190 HOUSING REHAB SERVICESSubscription ot the Illinois Listing Forclosure ServiceCOMM ECON DEV/BLDG PS - 49933 LEWIS PAPER PLACE#1 $ 122.19 02/07/2011 65095 OFFICE SUPPLIESsnow placards during snow stormCOMM ECON DEV/PLNNING - 49934 CITY OF EVANSTON $ 2.00 02/11/2011 65025 FOODMeeting with "Downtown Evanston" organizationApril 4, 20114 of 1569
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011FIRE DPT/ADMINMENARDS 3523 $ (8.14) 02/25/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALTax CreditFIRE DPT/ADMINHAROLD'S TRUE VALUE HD $ 12.90 02/28/2011 65090 SAFETY EQUIPMENTFS#2 Humidifier CartridgeFIRE DPT/ADMINABT ELECTRONICS SERV $ 41.97 02/17/2011 65620 OFFICE MACH & EQUIPDishwasher Basket FS#3FIRE DPT/ADMINMENARDS MORTON GROVE $ 46.75 02/25/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALInstallation Supplies for FS#5 BDAFIRE DPT/ADMINTHE HOME DEPOT 1902 $ 51.74 02/28/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALEquipment / SuppliesFIRE DPT/ADMINTHE HOME DEPOT 1902 $ 65.96 02/14/2011 65085 MINOR EQUIP & TOOLSKerosene for Tiller Trucks (Heaters)FIRE DPT/ADMININT'L CODE COUNCIL INC $ 80.00 02/10/2011 65010 BOOKS, PUBLICATIONS, MAPS Code Books for Legal reviewFIRE DPT/ADMINBest Buy 00003137 $ 87.59 02/17/2011 65125 OTHER COMMODITIESFPB Software for field CAD DrawingsFIRE DPT/ADMINABLE SUPPLY CO $ 259.00 02/14/2011 65050 BUILDING MAINTENANCE MATERIAL Vaccume Replacement FS#3FIRE/ADMINANSTON - 49929Best Buy 00003137 $ (7.60) 02/18/2011 65125 OTHER COMMODITIESTax CreditFIRE/ADMINANSTON - 49929AQUA JET CAR WASH QPS $ 2.86 02/18/2011 65125 OTHER COMMODITIEScar washFIRE/ADMINANSTON - 49929WALGREENS #2619 QPS $ 7.14 02/16/2011 62295 TRAINING & TRAVELWater for TrainingFIRE/ADMINANSTON - 49929REPLAYPHOTOS COM $ 18.90 02/28/2011 65010 BOOKS, PUBLICATIONS, MAPS photo of honor GuardFIRE/ADMINANSTON - 49929Best Buy 00003137 $ 20.80 02/01/2011 65105 PHOTO/DRAFTING SUPPLIESUSB AdapterFIRE/ADMINANSTON - 49929RADIOSHACK COR00164145 $ 49.25 02/18/2011 65125 OTHER COMMODITIESmicro sd card for cell phoneFIRE/ADMINANSTON - 49929PIONEER PRESS $ 72.00 02/02/2011 62360 MEMBERSHIP DUESEvanston Review 3yr SubscriptionFIRE/ADMINANSTON - 49929OFFICE DEPOT #510 $ 74.44 02/03/2011 65025 FOODink jet cartridges for CERT during blizzardFIRE/ADMINANSTON - 49929CMC RESCUE INC $ 128.60 02/02/2011 65625 FURNITURES and FIXTURESIndividual rope bagsFIRE/ADMINANSTON - 49929OFFICE MAX $ 170.79 02/24/2011 62605 OTHER CHARGES3 packs of printer ink for EMS computersFIRE/ADMINANSTON - 49929IMPERIAL INDUSTRIAL SU $ 259.98 02/18/2011 62605 OTHER CHARGESBatteries for stretchersFIRE/ADMINANSTON - 49929SHORE POWER INC $ 314.10 02/21/2011 62605 OTHER CHARGESAlakline batteriesFIRE/ADMINANSTON - 49929HEARTLAND SERVICES $ 324.59 02/25/2011 62509 SERVICE AGREEMENTS/CONTRACTS Repair MDB computerFIRE/ADMINANSTON - 49929TSI INC $ 672.67 02/25/2011 62509 SERVICE AGREEMENTS/CONTRACTS calibration of Portacount Fit test machineFIRE/ADMINANSTON - 49929NFPA NATL FIRE PROTECT $ 832.50 02/07/2011 62245 AUTOMOTIVE EQ MAINTNFPA Codes 1 yrHEALTH - 49924MARRIOTT 33790 ATL MAR $ (151.80) 02/28/2011 62477 PHEP GRANT EXPENSE (HHS)Credit for 1 less day's stay at Public Health Preparedness Summit, Atlanta, GA (due to flight cancelation) (A. Han)HEALTH - 49924PUREBUTTONS $ (10.00) 02/23/201162468 IL TOBACCO FREE COMMUNITIES GRANTCredit for proofing Buttons (for Kick Butts Day) (C. Romm)HEALTH - 49924WALGREENS #2619 QPS $ 10.21 02/02/2011 62474 HEALTH PROTECTION GRANTWater & Cereal bars for EOC during 2011 Blizzard (C. Caneva)HEALTH - 49924PUREBUTTONS $ 50.24 02/09/201162468 IL TOBACCO FREE COMMUNITIES GRANT100 Buttons (for Kick Butt's Day) (C. Romm)HEALTH - 499242CO.COM CLEARTAPE $ 84.95 02/17/2011 65045 LICENSING/REGULATORY SUPPLIESCase of Clearance Tape for lead sample collection (C. Caneva)HEALTH - 49924ENVIRONMENTAL EXPRESS $ 110.99 02/17/2011 65045 LICENSING/REGULATORY SUPPLIESGhost Wipes for lead sample collection (C. Caneva)HEALTH - 49924BLUETRACK $ 155.65 02/17/201162468 IL TOBACCO FREE COMMUNITIES GRANTStress Balls (for Kick Butts Day) (C. Romm)HEALTH - 49924RUSH KING PROMOTIONS $ 189.00 02/23/201162468 IL TOBACCO FREE COMMUNITIES GRANTWeekly Planners (for Kick Butts Day) (C. Romm)HEALTH - 49924FEDEX OFFICE #3605 $ 223.30 02/24/201162468 IL TOBACCO FREE COMMUNITIES GRANTSign up Banner (for Kick Butts Day) (C. Romm)April 4, 20115 of 1570
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011HEALTH - 49924RUSH KING PROMOTIONS $ 241.00 02/15/201162468 IL TOBACCO FREE COMMUNITIES GRANTTote Bags (for Kick Butt's Day) (C. Romm)HEALTH - 49924AMERICAN 00123329499561 $ 277.90 02/04/2011 62477 PHEP GRANT EXPENSE (HHS)Public Health Preparedness Summit, Atlanta, GA (Airfare-A. Han)HEALTH - 49924MARRIOTT 33790 ATL MAR $ 455.40 02/02/2011 62477 PHEP GRANT EXPENSE (HHS)Public Health Preparedness Summit, Atlanta, GA (Hotel Stay-A. Han)LAW/LEGALILLINOIS MUNICIPAL LEA $ 148.50 02/01/2011 65010 BOOKS, PUBLICATIONS, MAPS Books for Legal DepartmentLIBRARY/ADMIN - 49963CR CONSUMER REPORTS $ (24.54) 02/24/2011 65635 PERIODICALSSOUTH BRANCH CREDIT - MAGAZINE SUBSCRIPTIONLIBRARY/ADMIN - 49963LEMOI ACE HDWE QPS $ 4.31 02/01/2011 65050 BUILDING MAINTENANCE MATERIAL misc. nuts,bolts and hardwareLIBRARY/ADMIN - 49963LEMOI ACE HDWE QPS $ 5.73 02/25/2011 65050 BUILDING MAINTENANCE MATERIAL torx bitsLIBRARY/ADMIN - 49963BARNES&NOBLE COM $ 9.99 02/11/2011 65630 LIBRARY BOOKSBOOK FOR THE NOOKLIBRARY/ADMIN - 49963Amazon.com $ 20.47 02/11/2011 65641 AUDIO VISUAL COLLECTIONSCHILDREN'S A/VLIBRARY/ADMIN - 49963JOHNSON LOCKSMITH INC $ 23.00 02/14/2011 65050 BUILDING MAINTENANCE MATERIAL keysLIBRARY/ADMIN - 49963Amazon.com $ 37.99 02/11/2011 65100 LIBRARY SUPPLIESLASER POINTER FOR PRESENTATION DEVICELIBRARY/ADMIN - 49963RADIOSHACK COR00164145 $ 84.48 02/24/2011 65095 OFFICE SUPPLIESDIGITAL VOICE RECORDERLIBRARY/ADMIN - 49963LOWES #01748 $ 123.96 02/01/2011 65050 BUILDING MAINTENANCE MATERIALbottle jack, jack stands, and 2 tractor tires for snow plow tractorLIBRARY/ADMIN - 49963MCMASTER-CARR $ 142.77 02/25/2011 65050 BUILDING MAINTENANCE MATERIAL sealing tape and dispensersLIBRARY/ADMIN - 49963MCMASTER-CARR $ 218.59 02/24/2011 65050 BUILDING MAINTENANCE MATERIAL stretch wrap,dust masksLIBRARY/ADMIN - 49963NY TIMES NATL SALES $ 383.38 02/14/2011 65635 PERIODICALSSOUTH BRANCH NEWSPAPER SUBSCRIPTION/WILL GET CREDIT NEXT MONTHLIBRARY/ADMIN - 49963NY TIMES NATL SALES $ 384.80 02/14/2011 65635 PERIODICALSNORTH BRANCH NEWSPAPER SUBSCRIPTIONLIBRARY/ADMIN - 49963NY TIMES NATL SALES $ 384.80 02/21/2011 65641 AUDIO VISUAL COLLECTIONSMAIN NEWSPAPER SUBSCRIPTIONPOLICE DEPT/ADMIN - 49966MARATHON OIL 000992 $ 10.00 02/22/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966A-1 GAS & FD INC 14QPS $ 10.62 02/14/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966THE UPS STORE 0511 $ 15.74 02/11/2011 62315 POSTAGEPostage for TrackerPOLICE DEPT/ADMIN - 49966EXXONMOBIL 97373963 $ 18.97 02/15/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 574430547QPS $ 21.17 02/28/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 57444176606 $ 26.91 02/07/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966ASBURY VALERO $ 29.01 02/28/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966ASBURY VALERO $ 30.00 02/28/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966A-1 GAS & FD INC 14QPS $ 30.44 02/21/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 57444169601 $ 32.64 02/21/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966A-1 GAS & FD INC 14QPS $ 33.09 02/14/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966AMPCO PARKING MONROE A $ 34.00 02/21/2011 68205 PUBLIC WKS CONTINGENCIES ParkingPOLICE DEPT/ADMIN - 49966DD/BR #338026 Q35 $ 34.23 02/25/2011 68205 PUBLIC WKS CONTINGENCIES MCAT/NORTAF Call-OutApril 4, 20116 of 1571
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011POLICE DEPT/ADMIN - 49966LAKE & GREEN BAY BPQPS $ 34.44 02/23/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966A-1 GAS & FD INC 14QPS $ 36.01 02/21/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966SKOKIE BP 504 QPS $ 39.37 02/28/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 574430547QPS $ 40.96 02/28/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966A-1 GAS & FD INC 14QPS $ 41.24 02/02/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 57444176606 $ 41.92 02/25/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966A-1 GAS & FD INC 14QPS $ 42.89 02/21/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966A-1 GAS & FD INC 14QPS $ 43.87 02/02/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 57444176606 $ 43.96 02/21/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 57444175707 $ 44.50 02/01/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966A-1 GAS & FD INC 14QPS $ 44.69 02/02/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966FARAZ AMOCO INC QPS $ 46.69 02/23/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966COOLERGUYS.COM $ 52.46 02/25/2011 65125 OTHER COMMODITIESThermal fanPOLICE DEPT/ADMIN - 49966SHELL OIL 57444176606 $ 54.55 02/07/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966A-1 GAS & FD INC 14QPS $ 56.00 02/02/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccuring gas expense for NETPOLICE DEPT/ADMIN - 49966THE HOME DEPOT 1902 $ 96.34 02/14/2011 65050 BUILDING MAINTENANCE MATERIAL 311 Center - Power StripsPOLICE DEPT/ADMIN - 49966SIRCHIE FINGER PRINT L $ 124.40 02/17/2011 65105 PHOTO/DRAFTING SUPPLIESET SuppliesPOLICE DEPT/ADMIN - 49966B & H PHOTO-VIDEO-MO/T $ 129.95 02/11/2011 65105 PHOTO/DRAFTING SUPPLIESET SuppliesPOLICE DEPT/ADMIN - 49966GLOCK INC $ 135.00 02/16/2011 65015 CHEMICALSGun repairPOLICE DEPT/ADMIN - 49966NOBLE $ 150.00 02/21/2011 62360 MEMBERSHIP DUESMembership Dues - A. HartleyPOLICE DEPT/ADMIN - 49966UNICOMP LABORATORIES I $ 150.02 02/24/2011 65125 OTHER COMMODITIESPower RegulatorPOLICE DEPT/ADMIN - 49966THE HOME DEPOT 1902 $ 173.40 02/14/2011 65050 BUILDING MAINTENANCE MATERIAL 311 Center - Window BlindsPOLICE DEPT/ADMIN - 49966PAYPAL ILLINOISLAW $ 175.00 02/23/2011 62295 TRAINING & TRAVELILEAS Training - J. ElliotPOLICE DEPT/ADMIN - 49966TARGET 00009274 $ 297.82 02/02/2011 62370 EXPENSE ALLOWANCEZonta Club donation to purchase sweatsuits for victims of sexual assaultPOLICE DEPT/ADMIN - 49966POLICE EXECUTIVE RESEA $ 300.00 02/09/2011 62360 MEMBERSHIP DUESPERF MembershipPOLICE DEPT/ADMIN - 49966SOME'S UNIFORMS $ 321.00 02/23/2011 65020 CLOTHINGUniform Citation BarPOLICE DEPT/ADMIN - 49966DOJE`S FORENSIC SUP $ 352.21 02/11/2011 65105 PHOTO/DRAFTING SUPPLIESET SuppliesPOLICE DEPT/ADMIN - 49966TRI-TECH FORENSICS INC $ 534.05 02/16/2011 65015 CHEMICALSET SuppliesPRCS/CHAND NEWB CNTR - 49945 TARGET 00009274 $ 17.02 02/15/2011 65025 FOODGoldfish crackers and paper plates for preschool programPRCS/CHAND NEWB CNTR - 49945 JEWEL #3465 QPS $ 21.93 02/10/2011 65110 REC PROGRAM SUPPLIESBalloons and Valentine's Day cookies for preschool programPRCS/CHAND NEWB CNTR - 49945 Dominicks Stor00017301 $ 27.96 02/02/2011 65025 FOODGoldfish Snacks for preschool programsPRCS/CHAND NEWB CNTR - 49945 TOM THUMB HOBBY & CRAF $ 28.01 02/18/2011 65110 REC PROGRAM SUPPLIESPaper cups for program snacksApril 4, 20117 of 1572
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011PRCS/CHAND NEWB CNTR - 49945 TARGET 00009274 $ 28.90 02/08/2011 65110 REC PROGRAM SUPPLIESPlay sand and craft supplies for preschool programsPRCS/CHAND NEWB CNTR - 49945 TARGET 00009274 $ 36.02 02/23/2011 65025 FOODPretzels, goldfish, crackers and fruit snacks for play school and time together programPRCS/COMMUNITY SERVICES - 50406 OFFICE MAX $ 66.78 02/15/2011 65025 FOODLabels for Evanston Benefit Card Mail OutPRCS/ECOLOGY CNTR - 49956 Dominicks Stor00011379 $ 15.46 02/21/2011 62490 OTHER PROGRAM COSTSfresh food for the animalsPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 16.95 02/21/2011 65110 REC PROGRAM SUPPLIES"concoctions" birthday program suppliePRCS/ECOLOGY CNTR - 49956Dominicks Stor00017004 $ 16.96 02/10/2011 62490 OTHER PROGRAM COSTSFresh food for Ecology Center animalsPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 QPS $ 16.98 02/10/2011 62490 OTHER PROGRAM COSTSMealworms and crickets for Ecology Center animalsPRCS/ECOLOGY CNTR - 49956TOM THUMB HOBBY & CRAF $ 19.90 02/11/2011 65110 REC PROGRAM SUPPLIESSupplies for build a bird feeder workshopPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 32.58 02/28/2011 65110 REC PROGRAM SUPPLIES"concoctions" birthday program supplyPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 53.21 02/21/2011 62490 OTHER PROGRAM COSTSanimal maintenance suppliesPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 92.37 02/11/2011 62490 OTHER PROGRAM COSTSanimal maintenance suppliesPRCS/FAC - 49954THE HOME DEPOT 1902 $ (396.00) 02/17/2011 65050 BUILDING MAINTENANCE MATERIAL Materials ReturnedPRCS/FAC - 49954THE HOME DEPOT 1902 $ (396.00) 02/18/2011 65050 BUILDING MAINTENANCE MATERIAL Materials ReturnedPRCS/FAC - 49954THE HOME DEPOT 1902 $ (198.00) 02/14/2011 65050 BUILDING MAINTENANCE MATERIAL Materials ReturnedPRCS/FAC - 49954THE HOME DEPOT 1902 $ 2.83 02/07/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Animal Shelter - W/O #C116907PRCS/FAC - 49954LEMOI ACE HDWE QPS $ 4.00 02/07/2011 65050 BUILDING MAINTENANCE MATERIAL ToolsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 4.95 02/11/2011 65050 BUILDING MAINTENANCE MATERIAL Plumber PuttyPRCS/FAC - 49954THE HOME DEPOT 1902 $ 5.16 02/24/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Civic CenterPRCS/FAC - 49954LEMOI ACE HDWE QPS $ 5.20 02/25/2011 65050 BUILDING MAINTENANCE MATERIALMaterials for Sherman Garage - W/O #C116698PRCS/FAC - 49954LEMOI ACE HDWE QPS $ 5.78 02/08/2011 65050 BUILDING MAINTENANCE MATERIAL Nuts, Bolts, ScrewsPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 9.20 02/24/2011 65050 BUILDING MAINTENANCE MATERIAL Keys for Council Chamber Sound SystemPRCS/FAC - 49954ROBERT BOSCH TOOL CO/ $ 9.75 02/10/2011 65050 BUILDING MAINTENANCE MATERIAL Tool for ShopPRCS/FAC - 49954THE HOME DEPOT 1902 $ 11.65 02/28/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Maple GaragePRCS/FAC - 49954LEMOI ACE HDWE QPS $ 12.46 02/04/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Chandler - W/O #C116817PRCS/FAC - 49954LEMOI ACE HDWE QPS $ 14.38 02/11/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for 311PRCS/FAC - 49954THE HOME DEPOT 1902 $ 15.04 02/07/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Animal Shelter - W/O #C116907PRCS/FAC - 49954EVANSTON LUMBER QPS $ 18.49 02/18/2011 65050 BUILDING MAINTENANCE MATERIAL Hinge for 311 Door - W/O #C116958PRCS/FAC - 49954THE HOME DEPOT 1902 $ 19.40 02/11/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Chandler - W/O #C116817PRCS/FAC - 49954MENARDS MORTON GROVE $ 19.84 02/24/2011 65050 BUILDING MAINTENANCE MATERIAL Shop Tool (Saw)PRCS/FAC - 49954THE HOME DEPOT 1902 $ 20.07 02/16/2011 65050 BUILDING MAINTENANCE MATERIAL Fittings for W/O #C116923PRCS/FAC - 49954THE HOME DEPOT 1902 $ 20.12 02/11/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116923PRCS/FAC - 49954THE HOME DEPOT 1902 $ 20.38 02/09/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire #1 - W/O #C116933PRCS/FAC - 49954THE HOME DEPOT 1902 $ 20.74 02/14/2011 65050 BUILDING MAINTENANCE MATERIAL Test GaugePRCS/FAC - 49954ANDERSON LOCK $ 21.36 02/25/2011 65050 BUILDING MAINTENANCE MATERIAL 311 Desk KeysPRCS/FAC - 49954LEMOI ACE HDWE QPS $ 23.01 02/11/2011 65050 BUILDING MAINTENANCE MATERIAL Saw Blades - W/O #C116923PRCS/FAC - 49954WW GRAINGER $ 23.38 02/17/2011 65050 BUILDING MAINTENANCE MATERIAL V BeltsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 25.61 02/16/2011 65515 OTHER IMPROVEMENTSMaterials for W/O #C116922PRCS/FAC - 49954MARSHALL ELECTRONI $ 25.77 02/08/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Chandler - W/O #C116817PRCS/FAC - 49954LEMOI ACE HDWE $ 28.75 02/09/2011 65050 BUILDING MAINTENANCE MATERIAL Shovel for ChandlerPRCS/FAC - 49954THE HOME DEPOT 1902 $ 28.79 02/03/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for 311 - W/O #C116855PRCS/FAC - 49954ABLE DISTRIBUTORS $ 31.15 02/11/2011 65050 BUILDING MAINTENANCE MATERIAL Pressure Switch @ ChandlerPRCS/FAC - 49954STANDARD PIPE $ 32.89 02/09/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire Headquarters drain linePRCS/FAC - 49954EVANSTON BLUE PRINT $ 38.28 02/28/2011 65515 OTHER IMPROVEMENTSPolice/Fire PrintsApril 4, 20118 of 1573
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011PRCS/FAC - 49954THE HOME DEPOT 1902 $ 38.86 02/09/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116839PRCS/FAC - 49954WW GRAINGER $ 39.16 02/02/2011 65050 BUILDING MAINTENANCE MATERIAL V Belt - W/O #C116895PRCS/FAC - 49954MARSHALL ELECTRONI $ 39.40 02/10/2011 65050 BUILDING MAINTENANCE MATERIAL Electrical Shop StockPRCS/FAC - 49954STANDARD PIPE $ 39.72 02/15/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116923PRCS/FAC - 49954WW GRAINGER $ 40.36 02/10/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 41.62 02/25/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 44.97 02/02/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Noyes - Rm 222PRCS/FAC - 49954THE HOME DEPOT 1902 $ 46.97 02/07/2011 65050 BUILDING MAINTENANCE MATERIALMaterials for Street Dept Overhead Door Window - W/O #C116898PRCS/FAC - 49954THE HOME DEPOT 1902 $ 50.20 02/25/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Crown - W/O #C116979PRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 50.70 02/28/2011 65050 BUILDING MAINTENANCE MATERIAL Keys for W/O #C11697 and C116937PRCS/FAC - 49954THE HOME DEPOT 1902 $ 51.57 02/16/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116949PRCS/FAC - 49954WW GRAINGER $ 52.68 02/17/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Civic CenterPRCS/FAC - 49954STANDARD PIPE $ 58.82 02/11/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire HeadquartersPRCS/FAC - 49954THE HOME DEPOT 1902 $ 61.29 02/14/2011 65090 SAFETY EQUIPMENTMaterials for 911PRCS/FAC - 49954WW GRAINGER $ 69.54 02/25/2011 65050 BUILDING MAINTENANCE MATERIAL Time Delay @ Main Library - W/O #C116981PRCS/FAC - 49954THE HOME DEPOT 1902 $ 73.32 02/21/2011 65050 BUILDING MAINTENANCE MATERIAL 311 Door - W/O #C116958PRCS/FAC - 49954OEC BUSINESS INTERIORS $ 75.00 02/14/2011 65515 OTHER IMPROVEMENTSWall ChannelPRCS/FAC - 49954THE HOME DEPOT 1902 $ 88.50 02/24/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSFaucet, Tape @ Crown - W/O #C116949PRCS/FAC - 49954EPCO PAINT STORE 1252 $ 101.54 02/04/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116884PRCS/FAC - 49954STANLEY SECURITY SOLUT $ 104.22 02/07/2011 65050 BUILDING MAINTENANCE MATERIAL Deadbolt for NoyesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 107.08 02/21/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for C C 4th fl - W/O #C116968PRCS/FAC - 49954G W BERKHEIMER CO INC $ 108.36 02/14/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for ChandlerPRCS/FAC - 49954WW GRAINGER $ 115.48 02/10/2011 65050 BUILDING MAINTENANCE MATERIAL V Belts for Service Center - W/O #C116927PRCS/FAC - 49954THE HOME DEPOT 1902 $ 118.11 02/14/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116923PRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 128.67 02/08/2011 65050 BUILDING MAINTENANCE MATERIAL Thermostat for W/O #C116892PRCS/FAC - 49954THE HOME DEPOT 1902 $ 150.00 02/11/2011 65050 BUILDING MAINTENANCE MATERIAL Valve - Fire HeadquartersPRCS/FAC - 49954SOUTH SIDE CONTROL SUP $ 158.96 02/28/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for P.D. Boiler #2PRCS/FAC - 49954STANLEY SECURITY SOLUT $ 171.65 02/09/2011 65050 BUILDING MAINTENANCE MATERIAL Battery PackPRCS/FAC - 49954WW GRAINGER $ 188.62 02/17/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Civic CenterPRCS/FAC - 49954THE HOME DEPOT 1902 $ 204.36 02/11/2011 65050 BUILDING MAINTENANCE MATERIAL Toilet for Civic CenterPRCS/FAC - 49954STANDARD PIPE $ 232.44 02/01/2011 65050 BUILDING MAINTENANCE MATERIAL Toilet Parts - W/O #C116874PRCS/FAC - 49954NATL PUMP AND COMPRESS $ 234.14 02/21/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Service CenterPRCS/FAC - 49954W W GRAINGER 916 $ 236.06 02/02/2011 65050 BUILDING MAINTENANCE MATERIAL V Belts for P.D.PRCS/FAC - 49954SOUTH SIDE CONTROL SUP $ 253.28 02/10/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116926PRCS/FAC - 49954ABLE DISTRIBUTORS $ 261.38 02/14/2011 65050 BUILDING MAINTENANCE MATERIAL Snow Melt Sensor - P.D.PRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 264.20 02/18/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for C.C. Ice Machine - W/O #C116961PRCS/FAC - 49954W W GRAINGER 916 $ 285.98 02/04/2011 65050 BUILDING MAINTENANCE MATERIAL Heater for OutpostPRCS/FAC - 49954STANDARD PIPE $ 290.61 02/25/2011 65050 BUILDING MAINTENANCE MATERIAL Sloan Valve @ Levy - W/O #C116997PRCS/FAC - 49954CLARK-DEVON HARDWA $ 290.71 02/14/2011 65515 OTHER IMPROVEMENTSToilets @ Civic Center - W/O #C116922PRCS/FAC - 49954CLARK-DEVON HARDWA $ 308.32 02/15/2011 65515 OTHER IMPROVEMENTSToilet @ Civic Center - W/O #C116922PRCS/FAC - 49954WW GRAINGER $ 364.42 02/07/2011 65050 BUILDING MAINTENANCE MATERIAL Lamps for Fire #5 - W/O #C116849PRCS/FAC - 49954STANDARD PIPE $ 365.44 02/15/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsApril 4, 20119 of 1574
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011PRCS/FAC - 49954ABLE DISTRIBUTORS $ 439.15 02/14/2011 65045 LICENSING/REGULATORY SUPPLIES Materials for Fire #3 - W/O #C116930PRCS/FAC - 49954THE HOME DEPOT 1902 $ 464.04 02/10/2011 65085 MINOR EQUIPMENT AND TOOLS Materials for 911PRCS/FAC - 49954WW GRAINGER $ 548.20 02/21/2011 65515 OTHER IMPROVEMENTSLamp Holder / LampsPRCS/FAC - 49954WW GRAINGER $ 567.90 02/28/2011 65050 BUILDING MAINTENANCE MATERIAL Power Cords, Lamps for Civic centerPRCS/FAC - 49954CLARK-DEVON HARDWA $ 575.00 02/16/2011 65515 OTHER IMPROVEMENTSMaterials for 2nd fl Civic Center - W/O #C116922PRCS/FAC - 49954THE NORROS CORPORATION $ 690.00 02/01/2011 65015 CHEMICALSBoiler ChemicalsPRCS/FAC - 49954THE NORROS CORPORATION $ 709.75 02/01/2011 65050 BUILDING MAINTENANCE MATERIAL Boiler ChemicalsPRCS/FAC - 49954WW GRAINGER $ 833.40 02/25/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954WW GRAINGER $ 911.75 02/21/2011 65515 OTHER IMPROVEMENTSBallast / LampsPRCS/FAC - 49954PRO LIQUIDS ENVIRONMEN $ 1,000.00 02/01/2011 65050 BUILDING MAINTENANCE MATERIAL Sewage Pit MaintenancePRCS/FAC - 49954PRO LIQUIDS ENVIRONMEN $ 1,000.00 02/01/2011 65050 BUILDING MAINTENANCE MATERIAL Sewage Pit MaintenancePRCS/FAC - 49954GATWOOD CRANE SERVICE $ 1,020.00 02/25/2011 65050 BUILDING MAINTENANCE MATERIAL Crane/Operator @ ChandlerPRCS/FAC - 49954WW GRAINGER $ 1,038.60 02/21/2011 65050 BUILDING MAINTENANCE MATERIAL Main Library Boiler Pump - W/O #C116959PRCS/FAC - 49954PRO LIQUIDS ENVIRONMEN $ 1,170.00 02/01/2011 65050 BUILDING MAINTENANCE MATERIAL Sewage Pit MaintenancePRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ (4.38) 02/17/2011 65025 FOODtax that was incorrectly chargedPRCS/FLEETWOOD JOUR CNTR - 49960 WALGREENS #4218 QPS $ 8.12 02/15/2011 65110 REC PROGRAM SUPPLIESSupplies for Valentine projectsPRCS/FLEETWOOD JOUR CNTR - 49960 US TOY CO INC 2 $ 8.27 02/28/2011 65110 REC PROGRAM SUPPLIESSupplies for drop in programPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 8.70 02/17/2011 65025 FOODSupplies for Family KaraokePRCS/FLEETWOOD JOUR CNTR - 49960 LITTLE CAESARS 0001QPS $ 22.50 02/17/2011 65025 FOODSupplies for Family KaraokePRCS/FLEETWOOD JOUR CNTR - 49960 US TOY CO INC 2 $ 30.24 02/14/2011 65110 REC PROGRAM SUPPLIESArts and Crafts SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 32.90 02/23/2011 65025 FOODMilk for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960ANDERSON PEST SOLUTION $ 33.33 02/18/2011 62495 LICENSED PEST CONTROL SVCS Pest Control Services - Mason ParkPRCS/FLEETWOOD JOUR CNTR - 49960 PETSMART INC 427 $ 36.63 02/04/2011 65110 REC PROGRAM SUPPLIESfish suppliesPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 38.00 02/18/2011 65025 FOODafter school snackPRCS/FLEETWOOD JOUR CNTR - 49960ANDERSON PEST SOLUTION $ 41.00 02/18/2011 62495 LICENSED PEST CONTROL SVCS Pest Control Services Fleetwood - JourdainPRCS/FLEETWOOD JOUR CNTR - 49960 ORIENTAL TRADING CO $ 42.22 02/25/2011 65110 REC PROGRAM SUPPLIESSupplies for Drop In ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 CONSTANT CONTACT 1 $ 42.50 02/22/2011 62205 ADVERTISINGAdvertising for Theatre ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 46.43 02/08/2011 65025 FOODSupplies for After School SnackPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 53.29 02/01/2011 65025 FOODAfter School SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 61.25 02/15/2011 65025 FOODAfter School SnackPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 64.60 02/15/2011 65025 FOODMilk for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 68.10 02/01/2011 65025 FOODMilk for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 68.60 02/08/2011 65025 FOODAfter school snackPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 73.38 02/25/2011 65110 REC PROGRAM SUPPLIESAfter School ProjectsPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 88.45 02/23/2011 65025 FOODAfter School SnackPRCS/FLEETWOOD JOUR CNTR - 49960 US TOY CO INC 2 $ 136.34 02/14/2011 65110 REC PROGRAM SUPPLIESSupplies for Valentines Day projectsPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 154.18 02/17/2011 65025 FOODSenior Food ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 199.96 02/01/2011 65025 FOODRefreshments for Black History MonthPRCS/FLEETWOOD JOUR CNTR - 49960 ACADEMY OF KARATE $ 203.88 02/18/2011 65110 REC PROGRAM SUPPLIESSupplies for KaratePRCS/FLEETWOOD JOUR CNTR - 49960 EVANSTON IMPRINTABLES $ 281.60 02/28/2011 65110 REC PROGRAM SUPPLIESShirts for staffPRCS/FLEETWOOD JOUR CNTR - 49960 EVANSTON IMPRINTABLES $ 485.80 02/28/2011 65110 REC PROGRAM SUPPLIESShirts for CampPRCS/FLEETWOOD JOUR CNTR - 49960 EVANSTON IMPRINTABLES $ 521.60 02/17/2011 65110 REC PROGRAM SUPPLIESShirts for ProgramsApril 4, 201110 of 1575
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011PRCS/FLEETWOOD JOUR CNTR - 49960 PROCOM SOUND $ 705.50 02/07/2011 65110 REC PROGRAM SUPPLIESService call and repair of sound system in gymPRCS/FLEETWOOD JOUR CNTR - 49960 PROCOM SOUND $ 955.48 02/14/2011 65110 REC PROGRAM SUPPLIESReplacement of Sound SystemPRCS/FORESTRY - 49953UPS 1Z008T180397683269 $ (4.32) 02/17/2011 65020 CLOTHINGCredit on shipping chargesPRCS/FORESTRY - 49953THE HOME DEPOT 1902 $ 40.81 02/11/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALHand toolsPRCS/FORESTRY - 49953BAILEY'S INC $ 200.00 02/23/2011 65020 CLOTHINGchain saw safety pantsPRCS/FORESTRY - 49953BAILEY'S INC $ 315.40 02/23/2011 65020 CLOTHINGchain saw safety pantsPRCS/FORESTRY - 49953AHLBORN EQUIPMENT INC $ 356.35 02/16/2011 65085 MINOR EQUIPMENT AND TOOLS Bar chain, air filters, helmetsPRCS/LEVY SEN CNTR - 49949CITY LIGHTING PRD-STL $ (256.96) 02/15/2011 65050 BUILDING MAINTENANCE MATERIALcredit on replacement bulbs for Levy Center due to over payment: vendor errorPRCS/LEVY SEN CNTR - 49949SHURE INC $ (107.93) 02/18/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALCredit for incorrect tax charge on power supply replacement for maple room sound systemPRCS/LEVY SEN CNTR - 49949INTERNATIONAL TRANSACTION $ 0.02 02/28/2011 65110 REC PROGRAM SUPPLIESInternation charge for ECT propPRCS/LEVY SEN CNTR - 49949SUNTEKSTORE.COM $ 2.83 02/28/2011 65110 REC PROGRAM SUPPLIESChildren's theatre propPRCS/LEVY SEN CNTR - 49949MICHAELS #3849 $ 5.73 02/10/2011 65110 REC PROGRAM SUPPLIESEvantson Children Theatre props and suppliesPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 15.65 02/16/2011 65050 BUILDING MAINTENANCE MATERIALshelf and brackets for craft room AND spark plug for snow blowerPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 17.34 02/14/2011 65110 REC PROGRAM SUPPLIESChildren's theatre set building suppliesPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 21.88 02/14/2011 65110 REC PROGRAM SUPPLIESEvanston Chidren Theatre plywood for propsPRCS/LEVY SEN CNTR - 49949VOGUE FABRICS $ 23.00 02/11/2011 65110 REC PROGRAM SUPPLIESChildren's theatre costume suppliesPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 25.97 02/14/2011 65110 REC PROGRAM SUPPLIESEvanston Children Theatre Supplies for setPRCS/LEVY SEN CNTR - 49949JOANN FABRIC #0957 $ 34.25 02/14/2011 65110 REC PROGRAM SUPPLIESEvanston Children Theatre props and suppliesPRCS/LEVY SEN CNTR - 49949MICHAELS #8625 $ 34.29 02/14/2011 65110 REC PROGRAM SUPPLIESEvanston Children Theatre costume suppliesPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 38.76 02/11/2011 65110 REC PROGRAM SUPPLIESEvanston Children Theatre props and suppliesPRCS/LEVY SEN CNTR - 49949JEWEL #3487 $ 46.83 02/14/2011 65025 FOODfood supplies for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949PARTY CITY #196 $ 56.94 02/17/2011 65110 REC PROGRAM SUPPLIESpaper goods for national accrediation celebration at the Levy Center which is reimbursed by LEFPRCS/LEVY SEN CNTR - 49949LA FORCE INC $ 60.00 02/09/2011 65050 BUILDING MAINTENANCE MATERIALreplacement part for swing arm of door check at Levy CenterPRCS/LEVY SEN CNTR - 49949ACTION FABRICS & TRIM $ 94.68 02/16/2011 65110 REC PROGRAM SUPPLIESEvanston Children Theatre costume suppliesPRCS/LEVY SEN CNTR - 49949SHURE INC $ 99.00 02/18/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALPower supply replacement for maple room sound systemPRCS/LEVY SEN CNTR - 49949TICKETPRINTING.COM $ 142.63 02/23/2011 62210 PRINTINGChildren's theatre ticketsPRCS/LEVY SEN CNTR - 49949PEAPOD GROCERIES $ 162.32 02/28/2011 65025 FOODfood supplies for senior program at Levy CenterPRCS/LEVY SEN CNTR - 49949PCRUSH $ 200.00 02/18/2011 65010 BOOKS, PUBLICATIONS, MAPS ID software for Evanston Benefit CardPRCS/LEVY SEN CNTR - 49949DAVIS TRANSPORTATION L $ 320.00 02/21/2011 62507 FIELD TRIPSbus for senior trip from Levy CenterPRCS/LEVY SEN CNTR - 49949PCRUSH $ 449.53 02/18/2011 65095 OFFICE SUPPLIESID Software for Evanston Benefit CardPRCS/NOYES CNTR - 49961PANERA BREAD #645 $ 75.01 02/28/2011 65110 REC PROGRAM SUPPLIESmeals for Cultural Fund JuryPRCS/NOYES CNTR - 49961GOODS OF EVANSTON LLC $ 216.48 02/23/2011 65110 REC PROGRAM SUPPLIESbalance due for mayors award framingPRCS/NOYES CNTR - 49961GOODS OF EVANSTON LLC $ 269.00 02/09/2011 65110 REC PROGRAM SUPPLIESdeposit for framing Mayors Award artApril 4, 201111 of 1576
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011PRCS/PARKS FORESTRY - 49965OCS SOLUTIONS $ 6.95 02/02/2011 62490 OTHER PROGRAM COSTSmonthly web hosting fee for evanstonartsbuzz.com, an online cultural arts calendarPRCS/PARKS FORESTRY - 49965HILTON HOTEL F/D $ 8.00 02/28/2011 62295 TRAINING & TRAVELparking for Mayor's Award for the Arts presentationPRCS/PARKS FORESTRY - 49965TOM THUMB HOBBY & CRAF $ 13.87 02/18/2011 65110 REC PROGRAM SUPPLIEScraft suppliesPRCS/PARKS FORESTRY - 49965MIDWEST ART FAIRS $ 25.00 02/23/2011 62205 ADVERTISINGartist ad for Ethnic FestPRCS/PARKS FORESTRY - 49965MIDWEST ART FAIRS $ 25.00 02/23/2011 62205 ADVERTISINGartist ad for Lakeshore FestPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 39.28 02/14/2011 65025 FOODfood supplies for after-school cooking programPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 45.20 02/07/2011 65025 FOODfood supplies for after-school cooking programPRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 48.00 02/02/2011 62490 OTHER PROGRAM COSTSPer person fees for American Red Cross Babysitter's Training classPRCS/PARKS FORESTRY - 49965NRPA $ 55.00 02/17/2011 62360 MEMBERSHIP DUESRenewal fee for Certified Parks & Recreation Professional certificationPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 57.12 02/28/2011 65025 FOODfood supplies for after-school cooking programPRCS/PARKS FORESTRY - 49965CDB CAROLEPETERSON $ 65.00 02/03/2011 65110 REC PROGRAM SUPPLIESmusic cd's for preschool/afterschoolPRCS/PARKS FORESTRY - 49965CHICAGO METRO AEYC $ 67.00 02/07/2011 65110 REC PROGRAM SUPPLIESstaff booksPRCS/PARKS FORESTRY - 49965AMAZON MKTPLACE PMTS $ 74.97 02/07/2011 64540 TELECOMMUNICATIONS - WIR Cell phone chargerPRCS/PARKS FORESTRY - 49965AMAZON MKTPLACE PMTS $ 74.97 02/07/2011 64540 TELECOMMUNICATIONS - WIR Cell phone chargerPRCS/PARKS FORESTRY - 49965JSK ENTERPRISES $ 75.00 02/02/2011 65110 REC PROGRAM SUPPLIESmanual bookbinding machinePRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 86.40 02/14/2011 62507 FIELD TRIPSfee for bowling programPRCS/PARKS FORESTRY - 49965MEDCO SUPPLY $ 86.80 02/21/2011 65075 MEDICAL & LAB SUPPLIESFirst aid supplies for facilityPRCS/PARKS FORESTRY - 49965AMAZON MKTPLACE PMTS $ 99.96 02/07/2011 64540 TELECOMMUNICATIONS - WIR Cell phone chargerPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 101.40 02/07/2011 62507 FIELD TRIPSfees for bowling programPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 109.50 02/28/2011 62507 FIELD TRIPSfee for bowling programPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 132.60 02/21/2011 62507 FIELD TRIPSfee for bowling programPRCS/PARKS FORESTRY - 49965CHAMPAIGN COUNTY FORES $ 150.00 02/25/2011 62360 MEMBERSHIP DUESAmerican Academy for Park & Recreation MembershipPRCS/PARKS FORESTRY - 49965AMERICANS FOR THE ARTS $ 150.00 02/15/2011 62360 MEMBERSHIP DUESannual membership fee for national arts service organizationPRCS/PARKS FORESTRY - 49965US TOY CO INC 2 $ 213.67 02/09/2011 65110 REC PROGRAM SUPPLIESpreschool /afterschool supplies and resourcesPRCS/PARKS FORESTRY - 49965NRPA $ 683.00 02/02/2011 62360 MEMBERSHIP DUESNational Recreation & Park Association MembershipPRCS/RBT CROWN CNTR - 49952WW GRAINGER $ (55.80) 02/23/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALRefundPRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 4.64 02/10/2011 65025 FOODAfterschool Science Club supplies.PRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 5.66 02/10/2011 65110 REC PROGRAM SUPPLIESAfterschool art supplies.PRCS/RBT CROWN CNTR - 49952DOLRTREE 673 00006734 $ 8.00 02/25/2011 65110 REC PROGRAM SUPPLIESPreschool craft supplies.PRCS/RBT CROWN CNTR - 49952DOLRTREE 673 00006734 $ 11.00 02/25/2011 65110 REC PROGRAM SUPPLIESAfterschool Science Club supplies, glasses, googgles.PRCS/RBT CROWN CNTR - 49952VOGUE FABRIC DRAPES $ 16.60 02/18/2011 65110 REC PROGRAM SUPPLIESUpholstery fabric for floor pillow cover.PRCS/RBT CROWN CNTR - 49952JOHNSON LOCKSMITH INC $ 26.80 02/14/2011 65050 BUILDING MAINTENANCE MATERIAL Cylinder reset unit for team room door.PRCS/RBT CROWN CNTR - 49952OFFICE DEPOT #510 $ 28.58 02/23/2011 65095 OFFICE SUPPLIESTape for credit card machine.PRCS/RBT CROWN CNTR - 49952VOGUE FABRICS $ 36.00 02/18/2011 65110 REC PROGRAM SUPPLIESFabric covers for cots.PRCS/RBT CROWN CNTR - 49952PETSMART INC 427 $ 37.47 02/21/2011 65110 REC PROGRAM SUPPLIESPet litter and bedding for preschool animals.PRCS/RBT CROWN CNTR - 49952LEMOI ACE HDWE $ 41.75 02/23/2011 65050 BUILDING MAINTENANCE MATERIALBatteries, nuts,bolts, nails, screws, and incadescent bulbs.April 4, 201112 of 1577
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011PRCS/RBT CROWN CNTR - 49952WW GRAINGER $ 55.80 02/11/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALLight bulbsPRCS/RBT CROWN CNTR - 49952WW GRAINGER $ 55.80 02/11/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALCredit for double charge.PRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 57.19 02/10/2011 65110 REC PROGRAM SUPPLIESAfterschool Science Club supplies, and composition books.PRCS/RBT CROWN CNTR - 49952CINTAS CORP #769 $ 75.35 02/02/2011 65050 BUILDING MAINTENANCE MATERIAL Carpeted mat rentals.PRCS/RBT CROWN CNTR - 49952CINTAS CORP #769 $ 75.35 02/16/2011 65050 BUILDING MAINTENANCE MATERIAL Carpeted mat rentals.PRCS/RBT CROWN CNTR - 49952EMERGENCY LITE SERVICE $ 88.91 02/15/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALWire guards for exit signs.PRCS/RBT CROWN CNTR - 49952KAPLAN EARLY LEARNING $ 95.00 02/21/2011 65110 REC PROGRAM SUPPLIESResource booksPRCS/RBT CROWN CNTR - 49952PETSMART INC 427 $ 141.31 02/21/2011 65110 REC PROGRAM SUPPLIESAquarium supplies.PRCS/RBT CROWN CNTR - 49952MC GLASS AND MIRROR $ 145.57 02/07/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALOne wire misco reglaze for main rink door.PRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 148.15 02/21/2011 65110 REC PROGRAM SUPPLIESStorage boxes, rods for bullitin board curtains, first aid supplies (4 travel kits), and markers.PRCS/RBT CROWN CNTR - 49952CROWN TROPHY 54 $ 175.00 02/25/2011 65110 REC PROGRAM SUPPLIESHouse League mites trophiesPRCS/RBT CROWN CNTR - 49952MC GLASS AND MIRROR $ 333.04 02/07/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALTwo wire misco glasses installed in main rink doors.PRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 340.00 02/14/2011 65110 REC PROGRAM SUPPLIESskate sharpeningsPRCS/RBT CROWN CNTR - 49952ICE SKATING INSTITUTE $ 475.00 02/17/2011 62360 MEMBERSHIP DUESSynchro Team event participation fee.PRCS/RBT CROWN CNTR - 49952ICE SKATING INSTITUTE $ 475.00 02/18/2011 62360 MEMBERSHIP DUESSynchro Team event particpation fee.PRCS/RBT CROWN CNTR - 49952ICE SKATING INSTITUTE $ 475.00 02/21/2011 62360 MEMBERSHIP DUESSynchro Team event participation fee.PRCS/RBT CROWN CNTR - 49952CITY LIGHTING PRD-STL $ 803.40 02/28/2011 62490 OTHER PROGRAM COSTSEmergency exit sign lights for building.PRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 8.48 02/11/2011 63095 HANDYMAN PROGRAMSupplies for Handyman ServicesPRCS/RECREATION - 49946LEMOI ACE HDWE QPS $ 9.08 02/01/2011 63095 HANDYMAN PROGRAMSupplies for Handyman ServicesPRCS/RECREATION - 49946LEMOI ACE HDWE QPS $ 10.86 02/21/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSmaintenance and cleaning suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 11.94 02/17/2011 63095 HANDYMAN PROGRAMSupplies for Handyman ServicesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 11.95 02/18/2011 63095 HANDYMAN PROGRAMSupplies for Handyman ServicesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 15.26 02/03/2011 63095 HANDYMAN PROGRAMSupplies for Handyman ServicesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ (19.55) 02/02/2011 63095 HANDYMAN PROGRAMSupplies for Handyman ServicesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 19.55 02/03/2011 63095 HANDYMAN PROGRAMReturn of Supplies for Handyman ServicesPRCS/RECREATION - 49946LEMOI ACE HDWE QPS $ 23.32 02/18/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSpainting supplies for restroom projectPRCS/RECREATION - 49946LEMOI ACE HDWE $ 27.10 02/15/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSpainting suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 29.95 02/21/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSmaintenance suppliesPRCS/RECREATION - 49946RADIOSHACK COR00164988 $ 39.99 02/10/2011 63095 HANDYMAN PROGRAMSupplies for Handyman ServicesPRCS/RECREATION - 49946NRPA $ 40.00 02/16/2011 62360 MEMBERSHIP DUESOnlline NPRA training - National Parks and Rec Assoc.---for Ray DoernerPRCS/RECREATION - 49946LEMOI ACE HDWE $ 52.71 02/15/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSpainting suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 54.88 02/23/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSpaint for park building restroomsPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 59.33 02/09/2011 63095 HANDYMAN PROGRAMSupplies for Handyman ServicesPRCS/RECREATION - 49946LEMOI ACE HDWE $ 72.82 02/01/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSpaint supplies for refinishing seats to the ork boatApril 4, 201113 of 1578
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011PRCS/RECREATION - 49946EPCO PAINT STORE 1252 $ 75.98 02/15/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSPaint for floor of the park building in james parkPRCS/RECREATION - 49946ADT SECURITY SERVICES $ 80.00 02/07/2011 62245 OTHER EQ MAINTalarm service call to the Dempster Beach OfficePRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 112.78 02/10/2011 63095 HANDYMAN PROGRAMSupplies for Handyman ServicesPRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 159.34 02/14/2011 65050 BUILDING MAINTENANCE MATERIALRubber gloves, respirator masks, safety goggles for Noyes and Chandler CentersPRCS/RECREATION - 49946MIDWEST TIME RECORDER $ 176.00 02/14/2011 62235 - Office Equipment MaintenanceChandler time clock repair and maintenancePRCS/RECREATION - 49946EPCO PAINT STORE 1252 $ 227.94 02/18/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSpaint for recreation park buildingPRCS/RECREATION - 49946EPCO PAINT STORE 1252 $ 240.43 02/15/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSpaint for park buildingPRCS/RECREATION - 49946UNITED CENTER BOX OFFI $ 383.00 02/07/2011 62507 FIELD TRIPSSpecial Recreation Program Field Trip to Ice showPRCS/RECREATION - 49946DRURY LANE THEATRE $ 452.62 02/21/2011 62507 FIELD TRIPSSenior Program Field Trip to Drury LanePUBLIC WORKS/FLEET - 49947A-1 Equipment Sales & $ 66.97 02/09/2011 65060 MATERIALS TO MAINTAIN AUTOS Tire machine toolPUBLIC WORKS/ST&SANITATION - 49962 WALGREENS #2619 QPS $ 19.70 02/03/2011 65025 FOODSnow - crew meals -drinksPUBLIC WORKS/ST&SANITATION - 49962 SUBWAY 00030205 $ 29.70 02/04/2011 65025 FOODSnow blizzard - crew mealsPUBLIC WORKS/ST&SANITATION - 49962 POPEYES CHICKEN #64 $ 98.97 02/07/2011 65025 FOODSnow - crew mealsPUBLIC WORKS/ST&SANITATION - 49962 PANINO'S PIZZERIA OR $ 159.51 02/03/2011 65025 FOODSnow blizzard - crew mealsPUBLIC WORKS/ST&SANITATION - 49962 RUSSO'S HDW & PWR EQUI $ 273.00 02/24/2011 65085 MINOR EQUIPMENT AND TOOLS Plastic Boom; Spray GunPUBLIC WORKS/ST&SANITATION - 49962 POTBELLY 005 $ 336.00 02/07/2011 65025 FOODSnow blizzard - crew mealsPUBLIC WORKS/ST&SANITATION - 49962 TRAFFIC CONTROL & PROT $ 630.00 02/23/2011 65115 TRAFFIC CONTROL SUPPLIES Street sweeping / snow emergency signsPUBLIC WORKS/ST&SANITATION - 49962 RUSSO'S HDW & PWR EQUI $ 1,087.95 02/07/2011 65085 MINOR EQUIPMENT AND TOOLS Snow Thrower; Snow pusherPUBLIC WORKS/TRANS - 49959BROWN TRAFFIC PRODUCTS $ 30.00 02/04/2011 62295 TRAINING & TRAVELTraining ClassPUBLIC WORKS/TRANS - 49959BenMeds 1016831533 $ 33.63 02/11/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALDrafting templatesPUBLIC WORKS/TRANS - 49959THE HOME DEPOT 1902 $ 42.63 02/25/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALScewdrivers & anchoring cementPUBLIC WORKS/TRANS - 49959LEMOI ACE HDWE $ 49.84 02/08/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALNuts and boltsPUBLIC WORKS/TRANS - 49959GRAYBAR ELECTRIC COMPA $ 148.36 02/24/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALTriplex street light cablePUBLIC WORKS/TRANS - 49959JT INDUSTRIES 00 OF 00 $ 351.00 02/28/2011 65115 TRAFFIC CONTROL SUPPLIES Nuts and bolts for sign installingPUBLIC WORKS/TRANS - 49959WW GRAINGER $ 777.60 02/09/201165070 OFFICE/OTHER EQ TO MAINTN MATERIAL400W HPS ballastPUBLIC WORKS/TRANS - 49959WW GRAINGER $ 1,160.00 02/21/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALJULIE marking paintUTILITIES/ADMIN - 49958ASTM FEES/PUBLICATIONS $ 73.00 02/11/2011 65010 BOOKS, PUBLICATIONS, MAPSTwo training manuals: Thermosetting Resin Sewer Piping Systems, and Pipelines & Conduits.UTILITIES/ADMIN - 49958AMERICAN WATERWORKS $ 75.00 02/17/2011 62360 MEMBERSHIP DUESMembership due for American Water Works AssociationUTILITIES/ADMIN - 49958ILLINOIS SECTION AWWA $ 100.00 02/21/2011 62295 TRAINING & TRAVELIllinois Section American Water Works Assn. Conference Registration Fee.UTILITIES/ADMIN - 49958ILLINOIS SECTION AWWA $ 250.00 02/14/2011 62295 TRAINING & TRAVELMarch Illinois Section American Water Works Assn. Conference.April 4, 201114 of 1579
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Satement for the Period Ending 2/28/2011UTILITIES/ADMIN - 49958EXOVA INC. $ 675.00 02/07/2011 62465 OUTSIDE LAB SERVICESHexavalent Chromium Analysis.UTILITIES/FILTRATION - 49951JOHN W WEISS ACE HDWE $ 5.99 02/21/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALWest Dehumidifier, silicone sealant for duct fittingsUTILITIES/FILTRATION - 49951JOHN W WEISS ACE HDWE $ 5.99 02/21/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALWest Dehumidifier, additional tube silicone sealantUTILITIES/FILTRATION - 49951HAROLD'S TRUE VALUE HD $ 32.27 02/28/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALLamp repair kits (2), 1/8" all threaded lamp tube 30"UTILITIES/FILTRATION - 49951CINTAS FIRST AID #0343 $ 99.58 02/10/2011 62245 OTHER EQ MAINTFiltration first aid cabinet maintenance - Antibiotic cream, bandages, non-aspirin, ibuprofen, and antacidUTILITIES/FILTRATION - 49951ACTIVE ELECTRIC SUPPLY $ 101.25 02/25/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALWest Dehumidifier, electric and conduit fittingsUTILITIES/FILTRATION - 49951STEINER ELEC ELK GROVE $ 360.15 02/24/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALWest Dehumidifier, 100 amp safety disconnect, 500-ft. spool green wire.UTILITIES/FILTRATION - 49951ELEVATOR INDUSTRIES OF $ 400.00 02/28/2011 62245 OTHER EQ MAINTFilter freight elevator HO17139 annual pressure testUTILITIES/FILTRATION - 49951GENERAL PUMP & MACHINE $ 463.83 02/16/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALAurora chlorine booster pump #2 bearing and seal repair kitsUTILITIES/PUMPING - 49964WW GRAINGER $ 87.48 02/16/2011 65035 PETROLEUM PRODUCTSMiscellaneous RPZ parts (backflow prevention device).UTILITIES/PUMPING - 49964WW GRAINGER $ 140.65 02/16/2011 65035 PETROLEUM PRODUCTSMiscellaneous RPZ parts (backflow prevention device).UTILITIES/PUMPING - 49964NEENAH FOUNDRY YARDS $ 300.00 02/15/2011 65035 PETROLEUM PRODUCTSHatch cover.Total $ 77,848.13 April 4, 201115 of 1580
For City Council meeting of April 12, 2011 Item A3.1
Business of the City by Motion: Green Bay Road Maintenance
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent of Parks/Forestry
Subject: Green Bay Road Landscape Maintenance (Bid # 10-17)
Date: March 24, 2011
Recommended Action
Staff recommends City Council approval to extend the 2011 Green Bay Road landscape
maintenance contract at no increase from the 2010 cost to the low bidder KGI
Landscaping Co. (PO Box 265 Skokie, IL 60076) in the amount of $59,113.00. KGI has
performed well during the 2009 and 2010 seasons. This is the second 1-year contract
extension.
Funding Source
Funding for this project is included in the Parks/Forestry proposed FY 2011 General
Fund budget, line item 3510.62195, which has a total allocation of $120,000.00.
Summary
Bids for the landscape maintenance of the Green Bay Road Railroad Embankment
were opened and publicly read on April 28, 2009. This contract is for one year of
maintenance of the native planting areas found from Isabella to Central and from Noyes
to Foster and the remaining “formally” planted area from Isabella to Foster. The bids
also included options for two additional one-year extensions, which may or may not be
awarded, based on the performance of the contractor during the previous year, and
sufficient available funding.
The scope of the native planting area maintenance involves a mass-cutting of all areas
prior to June 1, weekly litter and debris cleanups from April through December, and
seeding and re-plugging (transplanting) of native plant material as needed. The mass
cutting of these areas does not include the removal of any mature trees.
Memorandum
81
The scope of the formally planted areas involves a spring and fall cleanup; weekly litter
and debris cleanups from April through December; annual mulching and fertilization,
weed/insect/disease control and tree and shrub pruning as needed; grass cutting,
irrigation system maintenance and three seasonal flower plantings through the growing
season.
The results of the bids received are as follows:
Bidder Base Bid – 2009 Base Bid – 2010 Base Bid – 2011
KGI Landscaping Co. $ 59,113.00 $ 59,113.00 $ 59,113.00
PO Box 265
Skokie, IL 60076
Christy Webber & Co. $120,838.94 $123,255.72 $124,488.28
2900 W. Ferdinand Street
Chicago, IL 60612
82
For City Council meeting of April 12, 2011 Item A3.2
Business of the City by Motion: Spring Tree Purchase
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Paul D’Agostino, Superintendent Parks/Forestry & Facilities Management
Subject: Spring Tree Purchase
Date: April 4, 2011
Recommended Action:
Staff recommends approval of the purchase of 302 trees and planting services from
Suburban Tree Consortium (STC) in the amount of $89,345.00.
Funding Source:
Funding for these purchases is provided from two sources. The first is an EAB Grant for
Urban Forest Restoration in the amount of $30,000. This grant was awarded on
February 16, 2011 through the Metropolitan Mayors Caucus, and is specifically to be
used to replace 150 public ash trees this spring that have already been removed due to
infestation by Emerald Ash Borer. These grant funds were not budgeted in the current
fiscal year, but will be reimbursed once this purchase is approved, and the trees have
been planted. The second source is a general fund line item in the Parks/Forestry
Division budget – 3525.65005. The total budget within this line item is $80,000 which is
used for both the spring and fall planting seasons, and will be used to pay the balance
of this purchase after the grant funds have been expended. Staff requests the total
spending authority of this account be increased to $110,000, reflecting the receipt of the
EAB Grant in 2011.
Summary:
The STC solicits quotes each spring and fall from participating nurseries for us. In early
January, staff sent a listing of the required trees for parkway planting this spring season
to the STC. The STC then solicited and received bids from member area nurseries to
attempt to procure the trees we needed. Using the STC, we were able to locate all of
the 2.5” diameter tree species in the quantity we needed, as well as 40 larger 3.5”
diameter trees which specific residents requested and paid $175.00 extra for. Residents
were also able to choose the tree species for their parkway from a list of 4 available
options. Over half of the residents returned the form with their preferred choice.
Memorandum
83
Once all of the quotes were finalized, the grand total for all 302 STC trees comes to
$70,345.00, which includes delivery costs for those trees being planted by City crews.
The trees are being supplied by Beaver Creek Nursery, Inc. (6604 Randall Road, Poplar
Grove, IL).
In addition to the purchase price of the trees, the STC tree planting contractor, Pugsley
& Lahaie, Ltd. (24414 N. Old McHenry Road, Lake Zurich, IL), has specific costs for
planting different size trees, which are agreed to in writing with the STC and all member
municipalities. Staff has set up a preliminary agreement with PLL for them to plant 200
of the 302 trees for a total cost of $19,000.00. Once this agreement is approved, PLL
will pick up their 200 trees directly from the nurseries, deliver them to the individual
sites, and plant them.
Legislative History:
In June of 2001, the City Council passed Ordinance 65-O-01, which authorized the City
of Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit
of this membership is that by merging orders with other municipalities, our buying power
is increased through economies of scale. In addition, Resolution 60-R-02 was passed in
August 2002, which expressed the intent of the City of Evanston to remain a member of
the STC as long as sufficient funding is appropriated. Another advantage of
membership is our ability to pre-order specific tree species for five years into the future.
This allows the nurseries to grow a large percentage of the exact tree species we will
need in future years.
-------------------------------------------------------------------------------------
Attachments:
List of tree planting locations by address
Nursery order confirmations
Planting contract cost agreement
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88
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90
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For City Council meeting of April 12, 2011 Item A3.4
Business of the City by Motion: Material Testing Services
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Sat Nagar, P.E., Senior Engineer, Engineering & Transportation
Patrick Sheeran, Superintendent, Streets & Sanitation
Lara Biggs, Assistant Superintendent, Utilities
Stefanie Levine, Assistant Superintendent Parks, Recreation
and Community Services
Cc: Jewell Jackson, Purchasing and Contracts Manager
Subject: Contract award for Material Testing Services
Date: April 1, 2011
Recommended Action:
Staff recommends City Council approval of a contract in response to Request For
Proposal #11-55 with Great Lakes Soil and Environmental Consultants, Inc, 600
Territorial Drive, Suite “G”, Bolingbrook, IL to provide material testing services for
various City projects. This is an estimated $78,000 on-call basis contract for a three-
year period. Funding will be provided by various projects for which the testing will be
done. These projects will be administered by the various City Departments.
Funding Source:
Funding for the material testing is provided by various projects for which these services
are used such as street resurfacing, alley paving, signal projects, curb & sidewalk
projects, CCDD material disposal and testing, City building projects. Attached is a
worksheet that shows the estimated $78,000 funding breakdown with all department
account numbers.
Summary:
We issued a Request for Qualifications (RFP #11-55) to provide material testing
services for various City projects designed and administered by City Departments such
as Public Works, Utilities and Parks Recreation & Community Services (PRCS). The
purpose of the RFP was to select a qualified firm that could provide material testing
Memorandum
95
services for the City on an on-call basis. The goal is to achieve the highest standard of
quality control of materials used on various City projects.
The various programs that would require the testing services include: roadway
resurfacing projects, alley paving projects, sidewalk projects and traffic signal
modernization projects. Public Works projects are designed in house and bid by the
Engineering staff. A specific material testing program is also required by the Illinois
Department of Transportation on all MFT-funded projects. The same standard is
applied to the other Public Works Projects.
A request for Proposal (RFP# 11-55) was prepared listing the intended scope of
services, the selection criteria and the submittal requirements. A summary list of
activities within the scope of services is provided below:
1. Field Quality Control Services
2. Bituminous Concrete Batch Plant Quality Control Services
3. Portland Cement Concrete Batch Plant Quality Control Services
4. Earthwork and foundation system testing and inspection
5. Masonry testing
6. Structural steel field observation
7. Environmental testing/monitoring (asbestos, lead, etc)
8. Laboratory Testing Services
9. Soil testing (specifically CCDD Material Testing & Certification for excavated
material designated for export). The City will contact the firm and the firm must
schedule testing within three days of CCDD material disposal. The firm must
provide a written analysis of the materials tested within ten days of collecting the
samples. Also the selected consultant must also certify the material utilizing
IEPA Form LPC-663.
The selection criteria are based on a combination of cost, qualifications, experience,
references, personnel, and sample of work. We also requested the unit cost for the
various types of testing services that are required on a typical public works project for
the categories mentioned above. The selection criteria included the following:
1. Firms Qualifications and Expertise: Experience and ability to
perform potential project components as defined in this Request for
Proposal. Respondents must include a minimum of three
references.
2. Experience of Staff Assigned to the Project: Qualifications and
experience of personnel assigned to project.
96
3. Organization, Content and Completeness of Proposal:
Presentation of proposal and an indication of the consultant’s
understanding of potential project objectives and willingness to
execute a written agreement.
4. Costs for Services: Hourly rates for services rendered and the
Cost and time estimate for the sample projects attached.
5. Proposed involvement of M/W/EBEs: description of proposed
utilization of M/W/EBEs in completing a portion of the services
required by the City.
The review panel consisted of:
• Paul Schneider, P.E., City Engineer
• Sat Nagar, P.E., Senior Engineer – Engineering & Transportation
• Jewell Jackson, Purchasing and Contracts Manager
• Patrick Sheeran, Superintendent, Streets & Sanitation
• Lara Biggs, Assistant Superintendent, Utilities
• Stefanie Levine, Assistant Superintendent Parks, Recreation
and Community Services
The Request for Proposal was submitted by six firms and the proposals were reviewed
by the panel. Based on this review, three firms met the criteria to be interviewed. The
firms interviewed were: Great Lakes Soil & Environmental Consultants, Inc., Chicago
Testing Laboratory Inc. and GEI Consultants. We have enclosed the rating sheet that
provides the selection criteria and the ranking of the firms that were interviewed.
Based on the presentations made by each firm and the subsequent interviews, we
believe that Great Lakes Soil & Environmental Consultants, Inc. is best qualified to
perform the materials testing services. Great Lakes is providing similar services on
many IDOT projects, Illinois Toll Highway, Village of Skokie, City of Naperville, Village of
Burr Ridge and several other communities in the Chicago land area. Great Lakes has
provided material testing services for the City of Evanston for the last five years and has
performed them very well. Great Lakes is a certified minority firm and satisfies the
M/W/EBE requirements of the City. The estimated cost of material testing services
($78,000 per year over the three year period) is based on the total projected workload
within each of the programs previously listed over the three-year period
Attachments:
Projects Funding Breakdown
Material Testing Services Evaluation Criteria
MWEBE Compliance memo
97
ATTACHMENT X - ANNUAL COST FOR MATERIAL TESTING SERVICES DEPARTMENT/ TESTINGPROJECTACCOUNT NUMBER ESTIMATED COSTMFT Street Resurfacing Project5148.65515$5,000.00Water Main and CIP Street Resurfacing415857.65515$9,000.00Dodge Avenue Resurfacing415857.65515$4,000.00Downtown Brick Replacement415006.65515$4,000.00Alley Paving Project6365.65515$3,000.00MFT Street Resurfacing Project5148.65515$4,000.00Water Main and CIP Street Resurfacing415857.65515$4,000.00Dodge Avenue Resurfacing415857.65515$4,000.00Water Main and CIP Street Resurfacing415857.65515$1,890.00Debris Hauling (CCDD/Special Waste)2670.62415$17,000.00Debris Hauling (CCDD/Special Waste)7115.62415$8,915.007400.62415$8,915.00James - soil and concrete testing415411.62165$2,000.00Civic Center - concrete testing415175.62165$1,140.00Twiggs - soil and concrete testing5170.62165$1,140.00PW/ENGINEERING DENSITY/ COMPACTION TESTINGPW/ENGINEERING ASPHALT TESTINGPW/ENGINEERING CONCRETE TESTINGSTREETS & SANITATIONUTILITIESPRCS$78,000.00Total Cost98
EVALUATION CRITERIA RESULTS25201530101001GEI 20.716.512.024.3 10.0 83.52Chicago Testing Laboratory Inc.17.0 12.8 11.3 27.5 10.0 78.73Great Lakes Soils & Environmental Consultants23.2 18.7 14.3 21.0 10.0 87.2ConsultantsNo.TotalRequest for Proposal - Material Testing ServicesFirms Qualifications & ExperienceExperience of Staff Assigned to ProjectOrganization, Content & Completeness of ProposalCost of ServicesM/W/EBE Participation99
RFP No. 11-55, Material Testing/Inspection Services, GLSEC, 3-18-11
To: Suzette Robinson, Director of Public Works
From: Lloyd W. Shepard, Business Development Coordinator, Community
& Economic Development Department
Subject: RFP No. 11-55, Material Testing/Inspection Services, Great Lakes
Soil & Environmental Consultants, Inc.
Date: March 18, 2011
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City established an M/W/EBE participation goal of
no less than 25% of the awarded contract.
Great Lakes Soil & Environmental Consultants’ (GLSEC) M/W/EBE
schedules and supporting documentation were reviewed in accordance with the
City of Evanston Specification for M/W/EBE Participation. It was noted that
GLSEC is certified as a minority business enterprise and thereby meets all three
stages of compliance; initial, interim and final.
The name and address of the awardee for this project is indicated below. The
fee is $78,000.00/year over the three year period.
Name and Address Scope Contract Amount
Great Lakes Soil &
Environmental
Consultants, Inc.
600 Territorial Dr., Ste. G
Bolingbrook, IL 60440
Material
Testing/Inspection
Services
$78,000.00
C: Jewell Jackson, Purchasing & Contracts Manager
Memorandum
100
For City Council meeting of April 12, 2011 Item A3.5
Business of the City by Motion: 2011 Water Main & CIP Street Resurfacing
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Sat Nagar, P.E., Senior Engineer, Engineering & Transportation
Subject: Contract award for 2011 Water Main Replacement & CIP Street
Resurfacing Project
Date: April 1, 2011
Recommended Action:
Staff recommends City Council approval of a contract in response to Bid #11-63 to
award the 2011 Water Main Replacement & CIP Street Resurfacing Project to A. Lamp
Concrete Contractors (800 W. Irving Park Road, Schaumburg, IL 60193) in the amount
of $3,123,365.20.
Funding Source:
Funding for this work will be from Water Fund $2,342,669.07 (733086.65515), Sewer
Fund $88,170 (7420.65515) and CIP Street Resurfacing Fund $692,526.13
(415857.65515).
Summary:
This is the last year of the City Council approved 5-year Street Improvement Program
(2007-2011). The two main funding sources for the Street Resurfacing Program are the
Motor Fuel Tax (MFT) fund and the Capital Improvement Program (CIP) fund. The
water main replacement is based on the water main breaks and condition of the water
main in the street. The list of the water main to be replaced is developed by the Utilities
Department. Sewer funds are used for sewer improvements only, and water funds are
used for water main replacement and street paving over the utility trench.
The street segments were selected based on the City’s pavement management
program, aldermanic requests, citizen input, and field survey conducted by staff. As
part of the CIP street resurfacing program, deteriorated street segments are improved
with new curb, stabilized base material (as needed) and new asphalt pavement surface.
Accessible ramps are also built at the street intersections. Before street improvements
are completed, underground utilities, water main, and sewers are upgraded. The
existing water main on Dodge Avenue, Grey Avenue, Hovland Ct., Marcy Avenue,
Memorandum
101
Ashland Avenue and two sections of Lee Street will be replaced as shown on the
attached map.
The street improvements are completed each year throughout the City with construction
plans prepared by the Engineering staff. The program is administered in accordance
with Illinois Department of Transportation (IDOT) standards. The construction
engineering is also performed in-house by the Engineering staff.
The bid documents were prepared and sent to several potential bidders. The project
was bid in February and advertised in the Chicago Tribune. The project was also
published in the State Contractors Bulletin and on Demand Star. The bids were opened
on March 15, 2011. Bids were submitted by A. Lamp Concrete Contractors,
Schaumburg and Bolder Contractors Inc., Deerfield. The bid results are correct and in
order. We have analyzed the bid tab & the bid prices are generally in line with the
engineers estimate. A copy of the bid tabulation is enclosed for your review.
Bids were submitted by:
CONTRACTOR
BID PRICE
A. Lamp Concrete Contractors $3,123,365.20
Bolder Contractors $3,711,398.06
The engineer’s estimate for this project is $3,450,564.05. The City’s estimate is based
on last year’s prices considering price increases for the inflation. The low bid on this
resurfacing project and others in the area are coming in substantially lower than the
engineer’s estimate due in large part to the current economy.
The low bid responsive and responsible contractor, A. Lamp Concrete Contractors is in
compliance with the M/W/EBE requirements of the City. They are satisfying their
M/W/EBE requirements by having Ozinga Chicago RMC, Inc. (EBE Firm), Inter United
Trucking Corporation and Marking Specialists (certified MBE Firms) as subcontractors
and Sheridan Plumbing & Sewer, Inc. (certified WBE Firm). The total value of the
estimated M/W/EBE subcontracted work is 27.36% of the total contract amount. The
M/W/EBE schedule and supporting documentation has been reviewed and approved by
Lloyd Shepard, Business Development Coordinator, and Community & Economic
Development Department. Also, A. Lamp Concrete Contractors Inc. has agreed to
comply with Local Employment Provision that are included as part of the project. A.
Lamp Concrete Contractor Inc. is working with Lloyd Shepherd to recruit Evanston
residents.
A. Lamp Concrete Contractors has worked with the City before on similar projects and
completed work on time and within budget.
Attachments:
Bid Tab, Location Map, and MWEBE Memo
102
DATE: March 15, 2011
TIME: 2:00 P.M.
ATTENDED BY: PC, AA
UNIT UNIT UNIT
PRICE PRICE PRICE
1 Temporary Fence Foot 12,964 $1.00 $12,964.00 $1.00 $12,964.00 $1.00 $12,964.00
2 Tree Trunk Protection Each 121 $125.00 $15,125.00 $50.00 $6,050.00 $50.00 $6,050.00
3 Earth Saw Cuts of Tree Roots (Root Prunning)Foot 8,454 $3.00 $25,362.00 $0.20 $1,690.80 $1.00 $8,454.00
4 Thermoplastic Pavement Marking - Letters and Symbols Sq. Ft.225 $3.00 $675.00 $4.00 $900.00 $4.00 $900.00
5 Thermoplastic Pavement Marking Line - 4”Foot 2,264 $0.75 $1,698.00 $1.50 $3,396.00 $0.75 $1,698.00
6 Thermoplastic Pavement Marking Line - 6”Foot 3,105 $1.25 $3,881.25 $2.00 $6,210.00 $0.90 $2,794.50
7 Thermoplastic Pavement Marking Line - 8”Foot 479 $1.70 $814.30 $3.00 $1,437.00 $2.00 $958.00
8 Thermoplastic Pavement Marking Line - 12"Foot 255 $2.50 $637.50 $4.00 $1,020.00 $2.20 $561.00
9 Thermoplastic Pavement Marking Line - 24”Foot 408 $5.00 $2,040.00 $8.00 $3,264.00 $7.25 $2,958.00
10 Combined Sewers, 15", Special (D.I.P., Cl. 50)Foot 38 $150.00 $5,700.00 $150.00 $5,700.00 $140.00 $5,320.00
11 Combined Sewers, 10", Special (D.I.P., Cl. 50)Foot 20 $110.00 $2,200.00 $100.00 $2,000.00 $120.00 $2,400.00
12 Earth Excavation Cu.Yd.173 $30.00 $5,190.00 $15.00 $2,595.00 $35.00 $6,055.00
13 Trench Backfill Cu.Yd.5,899 $25.00 $147,475.00 $18.00 $106,182.00 $15.00 $88,485.00
14 Granular Backfill Ton 1,606 $28.00 $44,968.00 $1.00 $1,606.00 $0.01 $16.06
15 Sub-Base Granular Material, Type B (Temporary Use)Cu.Yd.607 $28.00 $16,996.00 $1.00 $607.00 $1.00 $607.00
16 Furnishing and Placing Topsoil, 3”Sq.Yd.7,100 $2.00 $14,200.00 $1.00 $7,100.00 $3.00 $21,300.00
17 Sodding, Salt Tolerant Sq.Yd.7,100 $6.00 $42,600.00 $3.00 $21,300.00 $6.00 $42,600.00
18 Aggregate Base Course, Type B, 4”Sq.Yd.885 $5.00 $4,425.00 $4.00 $3,540.00 $12.00 $10,620.00
19 Aggregate Base Course, Type B, 6”Sq.Yd.15 $6.00 $90.00 $6.00 $90.00 $20.00 $300.00
20 PCC Base Course Widening, 9” (HES)Sq.Yd.220 $70.00 $15,400.00 $30.00 $6,600.00 $50.00 $11,000.00
21 Bituminous Material (Prime Coat)Gal.2,224 $3.00 $6,672.00 $2.00 $4,448.00 $2.00 $4,448.00
22 Aggregate (Prime Coat)Ton 49 $20.00 $980.00 $1.00 $49.00 $1.00 $49.00
23 Mixture for Cracks, Joints and Flangeways Ton 29 $500.00 $14,500.00 $100.00 $2,900.00 $450.00 $13,050.00
24 Leveling Binder, (Machine Method) N50 (IL 9.5mm)Ton 879 $100.00 $87,900.00 $68.00 $59,772.00 $60.00 $52,740.00
25 Leveling Binder, (Machine Method) N70 (IL 9.5mm)Ton 378 $85.00 $32,130.00 $68.00 $25,704.00 $60.00 $22,680.00
26 Hot-Mix Asphalt Surface Course, Mix"C", N50 (IL 9.5mm)Ton 1,318 $85.00 $112,030.00 $85.00 $112,030.00 $85.00 $112,030.00
27 Hot-Mix Asphalt Surface Course, Mix"D", N50 (IL 9.5mm)Ton 567 $80.00 $45,360.00 $86.00 $48,762.00 $85.00 $48,195.00
28 Incidental Hot-Mix Asphalt Surfacing Ton 48 $200.00 $9,600.00 $200.00 $9,600.00 $250.00 $12,000.00
29 PCC Pavement, 8”Sq.Yd.185 $70.00 $12,950.00 $48.00 $8,880.00 $60.00 $11,100.00
30 PCC Driveway Pavement, 6”Sq.Yd.238 $45.00 $10,710.00 $44.00 $10,472.00 $50.00 $11,900.00
31 PCC Driveway Pavement, 8”Sq.Yd.117 $50.00 $5,850.00 $50.00 $5,850.00 $60.00 $7,020.00
32 PCC Sidewalk, 5”Sq.Ft. 21,301 $4.00 $85,204.00 $4.00 $85,204.00 $4.50 $95,854.50
33 Hot-Mix Asphalt Surface Removal (Variable Depth)Sq.Yd. 22,209 $3.50 $77,731.50 $3.50 $77,731.50 $4.00 $88,836.00
34 Driveway Pavement Removal Sq.Yd.380 $12.00 $4,560.00 $12.00 $4,560.00 $11.00 $4,180.00
35 Curb Removal Foot 4,195 $3.00 $12,585.00 $3.00 $12,585.00 $5.00 $20,975.00
36 Combination Curb and Gutter Removal Foot 3,427 $3.00 $10,281.00 $3.00 $10,281.00 $5.00 $17,135.00
37 Sidewalk Removal Sq.Ft. 21,596 $1.50 $32,394.00 $1.40 $30,234.40 $1.25 $26,995.00
38 Cold Mix Ton 280 $100.00 $28,000.00 $35.00 $9,800.00 $75.00 $21,000.00
39 Full Depth Patches, Special, 11”Sq.Yd.5,211 $60.00 $312,660.00 $50.00 $260,550.00 $45.00 $234,495.00
40 Class B Patches, Special, 9” (HES)Sq.Yd.151 $55.00 $8,305.00 $65.00 $9,815.00 $80.00 $12,080.00
41 Storm Sewers, 12", Special (D.I.P., Cl. 50)Foot 34 $100.00 $3,400.00 $100.00 $3,400.00 $100.00 $3,400.00
42 Storm Sewers, 8", Special (D.I.P., Cl. 50)Foot 149 $90.00 $13,410.00 $80.00 $11,920.00 $80.00 $11,920.00
43 Water Main, 12" (D.I.P., Cl. 52), Push Joint Foot 1,845 $120.00 $221,400.00 $91.00 $167,895.00 $215.00 $396,675.00
44 Water Main, 10" (D.I.P., Cl. 52), Push Joint Foot 10 $110.00 $1,100.00 $88.00 $880.00 $190.00 $1,900.00
45 Water Main, 8" (D.I.P., Cl. 52), Push Joint Foot 4,878 $100.00 $487,800.00 $81.00 $395,118.00 $162.00 $790,236.00
46 Water Main, 8" (D.I.P., Cl. 52), Directionally Drilled Foot 593 $240.00 $142,320.00 $115.00 $68,195.00 $200.00 $118,600.00
47 Water Main, 6" (D.I.P., Cl. 52), Push Joint Foot 320 $90.00 $28,800.00 $70.00 $22,400.00 $140.00 $44,800.00
48 Viton or FKM Gaskets, Various Sizes, Complete, As Needed Each 60 $250.00 $15,000.00 $300.00 $18,000.00 $1,275.00 $76,500.00
49 Water Service Line, 2" Diameter or Less, Short, Complete Each 106 $1,800.00 $190,800.00 $1,750.00 $185,500.00 $1,200.00 $127,200.00
50 Water Service Line, 2" Diameter or Less, Long, Complete Each 90 $2,200.00 $198,000.00 $2,150.00 $193,500.00 $1,700.00 $153,000.00
51 Water Service Line, 4" Diameter or Greater, Complete Each 3 $5,000.00 $15,000.00 $3,500.00 $10,500.00 $3,000.00 $9,000.00
52 8" Pressure Tap, 12"x8" Tapping Sleeve, 8" Tapping Valve, Complete Each 1 $5,000.00 $5,000.00 $7,000.00 $7,000.00 $5,000.00 $5,000.00
53 8" Pressure Tap, 10"x8" Tapping Sleeve, 8" Tapping Valve, Complete Each 1 $5,000.00 $5,000.00 $6,000.00 $6,000.00 $5,000.00 $5,000.00
54 Water Valve, 12"Each 3 $3,250.00 $9,750.00 $3,250.00 $9,750.00 $4,500.00 $13,500.00
55 Water Valve, 8"Each 15 $1,850.00 $27,750.00 $1,850.00 $27,750.00 $4,300.00 $64,500.00
56 Water Valve, 6"Each 2 $1,650.00 $3,300.00 $1,650.00 $3,300.00 $3,500.00 $7,000.00
57 Fire Hydrant, WM Pipe with Auxiliary Valve and Valve Box, Complete Each 21 $3,500.00 $73,500.00 $3,650.00 $76,650.00 $5,500.00 $115,500.00
58 Adjusting Sanitary Sewers, 8" Diameter or Less Each 107 $400.00 $42,800.00 $50.00 $5,350.00 $100.00 $10,700.00
59 Inlets, Type A, Type 1 Frame, Open Lid (36" Depth)Each 9 $1,300.00 $11,700.00 $1,300.00 $11,700.00 $1,500.00 $13,500.00
60 High Capacity Inlets, Type M6 Grate (Vane), East Jordan Iron Works 7035 Each 1 $2,500.00 $2,500.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00
61 Catch Basins, Type A, 4' Diameter, Type 1 Frame, Open Lid Each 3 $2,500.00 $7,500.00 $2,000.00 $6,000.00 $2,500.00 $7,500.00
62 Manholes, Type A, 4' Diameter, Type 1 Frame, Closed Lid Each 2 $2,500.00 $5,000.00 $2,500.00 $5,000.00 $2,500.00 $5,000.00
63 Valve Vaults, Type A, 5' Diameter, Type 1 Frame, Closed Lid Each 21 $2,500.00 $52,500.00 $2,400.00 $50,400.00 $2,500.00 $52,500.00
64 Valve Box, Complete Each 6 $400.00 $2,400.00 $400.00 $2,400.00 $200.00 $1,200.00
65 Inlets To Be Adjusted Each 10 $300.00 $3,000.00 $300.00 $3,000.00 $350.00 $3,500.00
66 Catch Basins To Be Adjusted Each 14 $300.00 $4,200.00 $300.00 $4,200.00 $350.00 $4,900.00
67 Manholes To Be Adjusted Each 14 $350.00 $4,900.00 $325.00 $4,550.00 $350.00 $4,900.00
68 Valve Vaults To Be Adjusted Each 9 $350.00 $3,150.00 $300.00 $2,700.00 $350.00 $3,150.00
69 Valve Boxes To Be Adjusted Each 1 $150.00 $150.00 $125.00 $125.00 $200.00 $200.00
70 High Capacity Inlets To Be Relocated, Special Each 8 $1,500.00 $12,000.00 $1,350.00 $10,800.00 $800.00 $6,400.00
71 Catch Basins To Be Reconstructed Each 6 $1,200.00 $7,200.00 $1,000.00 $6,000.00 $1,000.00 $6,000.00
72 Manholes To Be Reconstructed Each 12 $1,200.00 $14,400.00 $1,200.00 $14,400.00 $1,000.00 $12,000.00
73 Removing Inlets Each 2 $125.00 $250.00 $125.00 $250.00 $200.00 $400.00
74 Removing Catch Basins Each 8 $300.00 $2,400.00 $300.00 $2,400.00 $450.00 $3,600.00
75 Removing Valve Vaults Each 11 $300.00 $3,300.00 $300.00 $3,300.00 $450.00 $4,950.00
76 Removing Valve Boxes Each 13 $200.00 $2,600.00 $100.00 $1,300.00 $150.00 $1,950.00
77 Removing Fire Hydrants Each 10 $600.00 $6,000.00 $500.00 $5,000.00 $400.00 $4,000.00
78 Frames and Lids, Type-1, Open Lid Each 10 $350.00 $3,500.00 $400.00 $4,000.00 $300.00 $3,000.00
79 Frames and Lids, Type-1, Closed Lid Each 14 $350.00 $4,900.00 $400.00 $5,600.00 $300.00 $4,200.00
80 Concrete Curb, Type B (AEP-Modified)Foot 210 $17.00 $3,570.00 $15.00 $3,150.00 $23.00 $4,830.00
81 Combination Concrete Curb & Gutter, Type B6.12 (AEP-Modified)Foot 7,467 $18.00 $134,406.00 $15.00 $112,005.00 $23.00 $171,741.00
82 Detectable Warnings Sq.Ft.1,085 $30.00 $32,550.00 $30.00 $32,550.00 $14.00 $15,190.00
83 Street Sweeping Each 54 $150.00 $8,100.00 $300.00 $16,200.00 $180.00 $9,720.00
84 Supplemental Watering Unit 35 $50.00 $1,750.00 $1.00 $35.00 $1.00 $35.00
85 Exploration Trench, D < 10 ft.Each 18 $600.00 $10,800.00 $350.00 $6,300.00 $800.00 $14,400.00
86 Pre and Post Construction Sub-Surface Videotaping Lump Sum 1 $30,000.00 $30,000.00 $35,000.00 $35,000.00 $30,000.00 $30,000.00
87 Traffic Control and Protection Lump Sum 1 $190,000.00 $190,000.00 $400,000.00 $400,000.00 $197,000.00 $197,000.00
88 Fiber Glass Fabric Repair System Sq.Yd.2,384 $40.00 $95,360.00 $45.00 $107,280.00 $35.00 $83,440.00
89 Brick Pavers Removal and Replacement Sq.Ft.100 $12.00 $1,200.00 $12.00 $1,200.00 $15.00 $1,500.00
90 Temporary Pavement Marking Line - 4"Foot 3,635 $0.20 $727.00 $1.50 $5,452.50 $0.30 $1,090.50
91 Temporary Pavement Marking Line - 6"Foot 185 $1.00 $185.00 $2.00 $370.00 $0.50 $92.50
92 Temporary Pavement Marking Line - 24"Foot 45 $6.00 $270.00 $10.00 $450.00 $2.00 $90.00
93 Pavement Marking Tape, Type III - 4"Foot 715 $2.00 $1,430.00 $2.00 $1,430.00 $1.00 $715.00
94 Short Term Pavement Marking Foot 1,330 $1.00 $1,330.00 $1.00 $1,330.00 $1.00 $1,330.00
95 Work Zone Pavement Marking Removal Sq.Ft.675 $0.50 $337.50 $1.00 $675.00 $1.50 $1,012.50
96 Pavement Marking Removal Sq.Ft.1,025 $1.00 $1,025.00 $1.00 $1,025.00 $1.10 $1,127.50
97 Changeable Message Sign Cal. Mo.6 $1,000.00 $6,000.00 $1,200.00 $7,200.00 $1,000.00 $6,000.00
98 Construction Layout Lump Sum 1 $30,000.00 $30,000.00 $50,000.00 $50,000.00 $30,000.00 $30,000.00
$3,459,564.05 $3,123,365.20 $3,711,398.06
$3,123,365.20 $3,711,398.06
QUANTITY TOTAL TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL
CITY OF EVANSTON
TABULATION OF BIDS FOR
2011 WATER MAIN REPLACEMENT AND STREET RESURFACING PROJECT, PW-RS-1102
APPROVED
ENGINEER'S
ESTIMATE
NAME AND ADDRESS OF BIDDERS
800 W. Irving Park Road,
Schaumburg, IL 60193 Deerfield, IL 60015
440 Lake Cook Road, Unit 3B
A. Lamp Concrete Contractors, Inc Bolder Contractors, Inc.
X:\Engineers\FY 2011 PROJECTS\CIP Water_Resurfacing\BID TAB PW-RS-1102103
NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E
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AVE
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PITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECENTRAL ST
CALLAN AVERIDGE TER
HULL TER
HOWARD STCOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN
FOREST AVEINGLESIDE PK
GREY AVEST. MARK'S CTEMERSON ST SHERMAN AVEWILDER ST GARRISON AVECAMPUS DRMILBURN PK
THELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVELEMAR AVEMARCY AVEDAVIS ST
MAPLE AVEHARTZELL ST
LIBRARY PL
SIMPSON ST
CLYDE AVEBROWN AVEGREELEYELMWOOD AVESEWARD ST
ROSLY N P L
GREY AVEFLORENCE AVEHOWARD ST
ISABELLA ST
GROSS POINT RDCUSTER AVELYONS ST
FOWLER AVECLARK
S
T
DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEEMERSON ST
BRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST
PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH
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DEMPSTER STJACKSON AVEKEDZIE ST
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GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL
BRADLEY PL
GREENLEAF STWALNUT AVEROSALIE ST
BURNHAM PLBENSON AVESHERMAN PL
CULVER
FORESTVIEW RDMARTHA LNHAWTHORNE LN
WADE CT
BROWN AVECROFT LNBROWNGREYCENTRAL ST
RIDGE AVECHANCELLOR ST
PAYNE ST
WESLEY AVEDODGE AVEHARVARD TER MAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL
RIDGE AVEASBURY AVEFOWLER AVEBROADWAY AVEHARTREY AVECASE ST
SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST
STE
W
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A
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EMARCY AVEWELLINGTON CTCLEVELAND ST
MONROE ST
LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN
TRINITY CT
SHERIDAN
SQEDGEMERE CTG
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B
A
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D
GARNETT PL
ASHLAND AVEGROVE ST
FOSTER ST
ASBURY AVEBARTON AVEEUCLIDPARK PL
WESLEYCLARK ST
LIVINGSTON ST
COLFAX TER
HARRISON
GRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST
ISABELLA ST
DAVIS ST
MAIN ST
RIDGE AVEASBURY AVET
H
A
Y
E
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C
T
THAYER ST
ISABELLA ST
HAYES
DARTMOUTH PL
COLFAX PL
THAYERTHAYERSTCRAWFORD
LINCOLNWOOD DRMILBURN ST
LAKESIDE CT
CHURCH ST
HARTZELL ST
P
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A
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DODGE AVEOAKTON ST
SOUTH BLVD
CRAINMcDANIEL AVEPITNER AVELEE ST
NOYES ST
LAKE ST
THAYER ST
WASHINGTON ST
LAKE ST
LIVINGSTONCHANCELLOR
LYONS ST
DEWEY AVEPAYNE ST
MAIN STDODGE AVECENTRAL ST
McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL ST
WASHINGTON ST
PITNER AVELINCOLN ST
HINMAN
AVE
SEWARD ST
WESLEY AVECENTRAL ST
KEENEY ST RIDGE
AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST
LINCOLN ST
SEWARD STDARROW AVEGREY AVEPARK PL
ORRINGTON AVEELGI
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ELMWOOD AVECOLFAX ST
HINMAN AVEGROVE
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FLORENCE AVEFOREST AVEFOSTER STSIMPSON ST
WESLEY AVEOAKTON ST SHERIDAN
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DEMPSTER ST
GREY AVELEE ST
SIMPSON ST
CHICAGO
AVECHICAGO
AVEBENNETT AVEMADISON ST
KEENEY STRIDGE AVESHERIDAN RDMONTICELLO PL
RICHMOND AVEGRANT ST ASBURY AVEMcDANIEL AVEAUSTIN STASHLAND AVEWESLEY AVEGLENVIEW RD
NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEMULFORD ST
GREENLEAF ST
HILLSIDE RD
CLEVELAND ST BROWN AVEHARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST
McCORMICK BLVDFOSTER STGREENWOOD ST
CALLANPARK PL
JUDSON
AVE
NOYES ST
DARROW AVEASHLAND AVEHARRISON ST
EASTWOOD AVEARTSCIRCLE DR
NOYES WOODBINE AVEPRINCETONCLIFFORD ST
HIGHLAND AVELAWNDALE AVETECH DR
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2000 3200310021001800130014008006004002011 Water Main Replacement with Street ResurfacingProject PW-RS-1102
4/1/2011
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
WaterMainResurfacing2011.mxd
´
City of Evanston Department of Public Works
Water Main with Resurfacing
Main Road
Local Street
Railroad
Water
City Boundary
0 0.5 10.25
Mile
* Lee Street is Trench Patch Only
*
*
104
Bid No. 11-63, 2011 Water Main & St Resurfacing, M/W/EBE Compliance Approval, A Lamp Concrete Contractors
TO: SAT NAGAR, SENIOR ENGINEER, PUBLIC WORKS
FROM: LLOYD W. SHEPARD, BUSINESS DEVELOPMENT COORDINATOR, COMMUNITY &
ECONOMIC DEVELOPMENT
SUBJECT: BID NO. 11-63, 2011 WATER MAIN IMPROVEMENT AND STREET RESURFACING
PROJECT, ALAMP CONCRETE CONTRACTORS (ALCC), INITIAL COMPLIANCE
APPROVAL
DATE: 3/23/2011
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist
such businesses with opportunities to grow. In order to help ensure such growth, the City adopted a 25%
M/W/EBE participation goal for the utilization of M/W/EBEs by general contractors.
The M/W/EBE schedules and supporting documentation submitted by A Lamp Concrete Contractors
Incorporated (ALCC) for the subject bid have been reviewed in accordance with the City of Evanston
Specification for M/W/EBE Participation. ALCC’s M/W/EBE participation meets initial compliance with an
M/W/BE utilization of 27.36%.
ALCC’s bid is $3,123,365.20. Following is a list of the M/W/EBE subcontractors.
Name of M/W/EBE Scope of Work Contract
Amount
% MBE WBE EBE
Ozinga Ready Mix
2525 Oakton Avenue
Evanston, IL. 60202
Concrete Mix $174,997.50 5.6 X
Interunited Trucking
2125 N. Kilpatrick Avenue
Chicago, IL. 60639
Truck Hauling $638,581.80 20.44 X
Marking Specialists Corp.
555 Sundown Road
South Elgin, IL 60177
Pavement Marking $16,261.00 0.52 X
Sheridan Plumbing & Sewer,
Inc.
100 Tower Dr., Suite 115
Burr Ridge, IL. 60527
Sub-Surface
Videotaping
$25,000.00 0.8 X
Total M/W/EBE $854,840.30 27.36
ALCC must also meet interim and final compliance. Interim compliance is achieved by utilizing the
scheduled M/W/EBE subcontractors during the course of the project. Final compliance is based upon the
final amounts paid to the scheduled M/W/EBEs as determined by all partial and/or final waivers of lien or
cancelled checks. Other documentation could be requested by the City to verify the scheduled firms’
utilization.
Memorandum
105
Bid No. 11-63, 2011 Water Main & St Resurfacing, M/W/EBE Compliance Approval, A Lamp Concrete Contractors
Finally, within 15 calendar days after the Notice to Proceed has been issued to ALCC, copies of
subcontracts between the M/W/EBE subcontractors and ALCC must be submitted to the Business
Development Coordinator. Failure by the prime contractor to submit copies of the subcontracts could
delay payment of progress payments or final payment.
Cc: Jewell Jackson, Purchasing & Contracts Manager
106
For City Council meeting of April 12, 2011 Item A3.6
Business of the City by Motion: 2011 CIPP Sewer Rehabilitation Contract A
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Manager – Construction & Field Services
Subject: 2011 CIPP Sewer Rehabilitation Contract A (Bid No. 11-67)
Date: March 29, 2011
Recommended Action:
Staff recommends City Council approval of a contract in response to Bid #11-67 for the
2011 CIPP Sewer Rehabilitation Contract A to Insituform Technologies, USA, Inc.
(17988 Edison Avenue, Chesterfield, MO) in the amount of $272,045.10.
Funding Source:
Funding for this work will be from the Sewer Fund, capital improvement account.
Account 7420.62461 has an allocation of $250,000 specifically allocated for this type of
sewer rehabilitation work. The remaining $22,045.10 will be funded from Account
7420.65515 which has an allocation of $375,000 for sewer improvements on streets
being resurfaced.
Summary:
This contract includes the rehabilitation of approximately 3,840 feet of combined sewer
main ranging in size from 9-inch diameter to 30-inch diameter at 21 different sites. A
location map indicating where the work will take place is attached for your reference.
The sewer mains were identified as needing structure rehabilitation during the closed
circuit TV inspection of sewer mains under or adjacent to streets scheduled for
resurfacing during the 2011 construction season. The sewer rehabilitation work is to be
completed by June 30, 2011.
The contract documents for this project were sent only to the seven contractors pre-
qualified to perform this type of work as a result of RFQ 11-40. These contractors
submitted information demonstrating that the product they intend to use meets specific
minimum requirements; that they are trained and approved to install the product; and
that they have a minimum amount of experience installing the product. Council
approved the pre-qualification of these contractors on February 14, 2011.
Memorandum
107
Bids for the subject project were opened and publicly read on Tuesday, March 22, 2011.
Three of the seven pre-qualified contractors submitted bids for this project.
Contractor Information:
Contractor Address
Insituform Technologies, USA, Inc 17988 Edison Avenue, Chesterfield, MO 63005
Kenny Construction Company 2215 Sanders Rd. Suite 400, Northbrook, IL 60062
SAK Construction, LLC 103 N. Cool Springs Rd., Ofallon, MO 63366
Pricing Summary:
Contractor Bid Price
Insituform Technologies, USA, Inc $272,045.10
Kenny Construction Company $338,962.00
SAK Construction, LLC $500,241.00
The submitted bids can not be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until May 21, 2011. The bids were reviewed by Lara
Biggs, Manager – Construction & Field Services. Attached is a bid tabulation summary
showing the bid results from the three contractors that submitted bids.
Insituform Technologies has successfully completed many similar projects for the City of
Evanston over the past twenty years.
Attachments:
2011 CIPP Sewer Rehabilitation Location Map
Bid Tabulation for bid 11-67, 2011 CIPP Sewer Rehabilitation Contract A
Business Development Coordinator Memorandum dated April 5, 2011
108
109
110
111
For City Council meeting of April 12, 2011 Item A3.7
Business of the City by Motion: 2011 CIPP Spot Lining Contract A
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Manager – Construction & Field Services
Subject: Contract for 2011 CIPP Spot Lining Contract A (Bid No. 12-07)
Date: March 30, 2011
Recommended Action:
Staff recommends City Council approval of a contract for the 2011 CIPP Spot Lining
Contract A (Bid No. 12-07) to CTR Systems, Inc. (4350 DiPaolo Center #A, Glenview,
IL) in the amount of $88,300.00.
Funding Source:
Funding for this work will be from the Sewer Fund, Account 7400.62461. This sewer
operations account has a budget of $215,000 specifically allocated for sewer
maintenance and repair activities.
Summary:
This contract involves the rehabilitation of 29 short segments of combined sewer main
in various locations around the City. The sewer main being rehabilitated totals 275 feet
in length and ranges in size from 9 inches to 30 inches in diameter. A location map
indicating where the work will take place is attached for your reference. The sewer
mains were identified as needing rehabilitation during the closed circuit TV inspection of
sewer mains under or adjacent to streets scheduled for resurfacing during the 2011
construction season. The sewer rehabilitation work is to be completed by June 30,
2011.
Bids for the subject project were opened and publicly read on Tuesday, March 29, 2011.
Only one contractor, CTR Systems, Inc. submitted a bid.
The submitted bids can not be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until May 28, 2011. The bids were reviewed by Lara
Biggs, Manager – Construction & Field Services. Attached is a bid tabulation showing
the bid received. Although only one bid was received for this project, staff believes that
Memorandum
112
Page 2 of 2
the bid price is very reasonable and that the contractor is highly capable of completing
the work.
CTR Systems, Inc. was the successful low bidder for the 2008, 2009 Contract A, and
2010 Contract A CIPP Spot Lining projects. The 2010 project included the rehabilitation
of 21 sections of short segments of sewer main totaling 180 feet, in pipe sizes ranging
from 9 inches to fifteen inches. CTR’s bid price of $74,100 was the lowest of the 4 bids
received. Based on their bid price, the average cost per foot for the 2010 project was
$411.67.
Based on the bid prices received for the 2010 project staff anticipated a bid cost of
$106,490. CTR’s bid of $88,300 is 21% below staff’s estimated cost.
The 2011 project requires the rehabilitation of 275 feet of sewer main. Based on CTR’s
2011 bid price of $88,300, the average cost per foot for the 2011 project is $321.01, well
below the 2010 cost per foot of $411.67.
Attached is a memorandum for the Business Development Coordinator waiving the
M/W/EBE participation requirements for this project due to the lack of identifiable
M/W/EBE capabilities within this industry.
Attachments:
2011 CIPP Spot Lining Location Map
Bid Tabulation for bid 12-07, 2011 CIPP Spot Lining Contract A
Business Development Coordinator Memorandum dated March 29, 2011
113
114
115
116
For City Council meeting of April 12, 2011 Item A3.8
Business of the City by Motion: Natural Gas Purchase
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works
From: David Stoneback, Director of Utilities
Subject: Approval of an Agreement for the Purchase of Natural Gas
for 16 City Owned Buildings and Approval of an Agency Agreement for the
Management of the Natural Gas Purchase
Date: March 24, 2011
Recommended Action:
Staff recommends approval of an agreement for the purchase of natural gas for 16 City
owned buildings with Twin Eagle Resource Management, LLC (5120 Woodway, Suite
10010, Houston, TX 77056). The term of the agreement commences on May 1, 2011
and continues through October 31, 2011 with proposed amendments that would extend
the term of the contract through August 31, 2013. Staff also recommends approval of
an Agency Agreement with Northwestern University for the administration of the City’s
natural gas purchases.
Funding Source:
The cost for natural gas is billed to the various accounts that support the buildings that
are purchasing natural gas through this contract. Please see attached Exhibit 1 that
lists the buildings being served by this agreement and the accounts that are being
charged. Northwestern University will administer the natural gas purchase for the City
at no additional cost.
Background:
The City has been purchasing natural gas for 13 city owned buildings from CenterPoint
Energy Services, Inc. since November 1, 2009. The initial agreement established a
purchase price of $0.62 per therm. In October 2010, Council approved a six-month
extension of the agreement. For the first two months (November and December 2010)
of the extension the natural gas was purchased at the index rate. The City then locked
into a purchase price of $0.49 per therm for 75% of the estimated gas usage for the
months of January through April 31, 2011.
Memorandum
117
When staff requested the six-month extension, they indicated that they would continue
to review the best practices for the procurement of natural gas.
Analysis:
In reviewing these best practices, Staff met with representatives from Northwestern
University and their supplier. Northwestern has been working with the same supplier
representative for nearly 20 years. The attached document titled Natural Gas Markets
states the strategy used by the University for the purchase of their natural gas.
During the meeting with Northwestern, staff also learned that the University is one of the
largest users of natural gas in the State and due to the quantity of natural gas that the
university purchases, they are able to purchase it at a wholesale rate rather than at a
retail rate. This results in potential savings anywhere from $0.01 to $0.03 per therm.
Based on the low price of natural gas right now, the savings realized by purchasing at
the wholesale rate is at the low end or approximately $0.01 per therm.
As indicated in the University purchasing strategy, the University locks into a fixed price
for 70% of the anticipated usage and then either purchases gas at the index rate,
purchases gas on a monthly spot market price or pulls previously purchased natural gas
from storage for the other 30%.
Staff is recommending that the City align its natural gas purchases with the University.
The City will not be able to bid natural gas jointly with the University until the University’s
existing contract expires on August 31, 2012. However, until then, the University has
agreed to manage the City’s natural gas purchases with the University’s. For this to
occur, the City will need to execute their own agreement with Twin Eagle for purchasing
70% of the City’s estimated natural gas usage. The City will also need to execute an
Agency Agreement with Northwestern University for managing the purchase of the
remaining 30% of the estimated usage.
Staff proposes that the City execute an initial agreement with Twin Eagle from May 1,
2011 through October 31, 2011 to purchase 100% of the natural gas supplied for a
purchase price set equal to the first of the month Index via Chicago Citygate as
published by NGI’s Bidweek Survey, plus an administrative fee of $0.0040 per therm.
Historically, natural gas prices are lowest during the spring and summer months.
Floating on the index during this time period will allow the City to purchase gas at a
reasonable price while waiting for an appropriate strike price to lock into for a long-term
contract.
Staff is also proposing that the City execute an amendment to the agreement with Twin
Eagle Resource Management for the procurement of 70% of the estimated natural gas
usage for 16 City owned facilities commencing November 1, 2011 through August 31,
2012 when the strike price is in the range of $0.475 to $0.490 per therm. This will allow
staff to observe the index over the summer months and lock into a long-term contract
when the strike price is appropriate. It is anticipated that this strike price would be
obtained prior to August 2011. If not, based on recommendations from the gas supplier
118
and Northwestern University, a revised strike price would be determined so that a
confirmed price would be established prior to the hurricane season. This proposed
amendment would extend the City’s agreement term with Twin Eagle to coincide with
the University’s current natural gas supply contract termination date.
An additional proposed amendment to the agreement with Twin Eagle would allow the
City to contract for future natural gas purchases along with the University for the time
period of September 1, 2012 through August 31, 2013. The amendment would lock the
City into a fixed price of $0.45 to $0.47per therm for a purchase of 70% of the
estimated usage. The University is currently proposing to lock into the same fixed price
for this time period.
For the remaining 30% of estimated usage, staff is proposing the City enter into an
Agency Agreement with Northwestern University that would allow them to act as the
City’s agent in determining strike prices to purchase natural gas on the spot market or
when to withdraw or inject into the utility provided storage banks. Whatever decision
the University makes for procuring the remaining 30% of their natural gas, they would
take the same action for the City.
Cost Analysis:
The City’s annual average natural gas usage over the three year period 2008 through
2010 is 589,277 therms. This equals to an average of 49,106 therms per month. The
table below assumes this monthly average usage to represent the potential cost savings
of the recommended agreement and amendments.
Contract Period
Avg. Month
Therm
Usage
Cost
per
Therm
Monthly
Gas Cost
November 2009 – October 2010 49,106 $0.62 $30,446
January 2011 – April 2011 49,106 $0.49 $24,062
November 2011 – August 2012 49,106 $0.48 $23,718
September 2012 – August 2013 49,106 $0.46 $22,589
Based on this information, the City could realize approximately $8,000 per month, or
$96,000 per year savings in natural gas costs when comparing the cost per therm for
the initial contract with Centerpoint in late 2009 to the anticipated cost per therm for
proposed contract price with Twin Eagle in late 2012.
Recommendation Summary:
1) Authorize the City Manager to negotiate and execute an agreement with Twin
Eagle Resource Management for the procurement of natural gas for 16 City
owned facilities commencing May 1, 2011 through October 31, 2011 for a
purchase price set equal to the first of the month Index via Chicago Citygate as
119
published by NGI’s Bidweek Survey, plus an administrative fee of $0.0040 per
therm.
2) Authorize the City Manager to negotiate and execute an amendment to the
agreement with Twin Eagle Resource Management for the procurement of
natural gas for 16 City owned facilities commencing November 1, 2011 through
August 31, 2012 when the strike price is in the range of $0.475 to $0.490 per
therm.
3) Authorize the City Manager to negotiate and execute an amendment to the
agreement with Twin Eagle Resource Management for the procurement of
natural gas for 16 City owned facilities commencing September1, 2012 through
August 31, 2013 when the strike price is in the range of $0.45 to $0.47 per
therm.
4) Authorize the City Manager to negotiate and execute the Agency Agreement
between the City of Evanston and Northwestern University to manage the City’s
natural gas purchase for 16 City owned facilities.
Legislative History:
None
Attachments:
Exhibit 1 – City Owned Buildings proposed to be supplied with Natural Gas under the
proposed agreement with Twin Eagle Resource Management
Natural Gas Markets - one page report outlining Northwestern University’s strategy for
purchasing natural gas
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For City Council meeting of April 12, 2011 Item A3. 9
Business of the City by Motion: Risk Management Consultant for Water Plant
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Kevin Lookis, Manager for Water Production
Subject: Award of Agreement for Risk Management Consulting Services (RFP No.
11-61)
Date: March 15, 2011
Recommended Action:
Staff recommends City Council approval of an agreement to provide risk management
update consulting services associated with the 5 year update of the Evanston Water
Utility Risk Management Plan (RFP No. 11-61) to Risk Management Professionals (300
Goddard Suite 200, Irvine, CA) in the not-to-exceed amount of $20,930.
Funding Source:
Funding will be provided from the Water Fund, Account 7100.62180. This account has
an allocation of $30,000 for these services.
Background:
Due to the use of chlorine gas at the Water Treatment Plant as a disinfectant in the
water treatment process, the Evanston Water Utility is required by the United States
Environmental Protection Agency (USEPA) to have a risk management plan (RMP) in
place. This plan is required per the Clean Air Act (CAA) section 112(r) pertaining to the
release of any material that could be deemed hazardous under 40 CFR part 68. On
June 20, 1996, USEPA published its final rule on accidental release prevention. The
regulations require covered facilities to develop and implement a risk management
program that includes analyses of offsite consequences of accidental chemical releases
to the air, a five-year accident history, a prevention program, and an emergency
response program. In addition, the facility must submit an RMP that describes its
hazards and prevention activities and indicates its compliance with the regulations. The
Water Utility submitted a completed RMP for the first time in February of 1999. The
RMP must be updated at a minimum every five years. The current RMP expires in
February of 2012.
Memorandum
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The overall function of an RMP is to establish protocols, procedures and an emergency
response plan in the event that chlorine gas is vented either accidentally or maliciously
to the outside air. The Water Plant chlorine storage, handling and feed system building
is equipped with a myriad of leak detection devices and warning systems in the event of
a chlorine leak. In addition, the building is equipped with a chlorine scrubbing system
which is designed to neutralize the release of up to one ton of chlorine gas.
Summary:
Staff recommends that due to upcoming changes and additions to the RMP guidelines
that a consulting firm which possesses expertise in this field be hired to assist in the
preparation of the next updated plan.
The following tasks were described in this RFP. As part of their proposal, consultants
were asked to describe their understanding of the issues associated with these tasks,
their approach for completion and their proposed pricing.
• Task 1 – Perform a Hazard Assessment of the Water Treatment Facility with
emphasis on the use of chlorine
• Task 2 – Analyze data collected and perform a Hazard Review and submit the
collated data electronically as an updated Risk Management Plan to the USEPA
• Task 3 – As an optional submittal, perform a comprehensive Compliance Audit
focusing on changes in regulations from both USEPA and the Occupational
Safety and Hazard Administration (OSHA).
Tasks 1 and 2 are to be completed by July 1, 2011. The data collection for Task 3 will
be done in conjunction with that of Tasks 1 and 2 but the report can be submitted to the
Utility by August 1, 2011.
The request for proposal was advertised on Demandstar and in the Chicago Tribune.
Proposals for the project were received on Tuesday, March 1, 2011. Two proposals
were received as follows:
Consultant Address
Risk Management Professionals 300 Goddard Suite 200, Irvine, CA
Stanley Consultants, Inc. 8501 W. Higgins Rd., Chicago, IL
The selection committee consisted of five members:
• Catherine Hurley, Sustainability Coordinator
• Ed Semon, Water Plant Filtration Chief
• Thomas Janetske, Division Chief, Evanston Fire Department
• Kevin Lookis, Manager for Water Production
• David Stoneback, Director of Utilities
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The selection committee met and determined scoring. The final scores for each
consultant are as follows:
Selection Criteria Max Pts RMP Stanley
Firm Qualifications/ Experience 10 9 7
Evaluation of Project Team/Technical Staff 20 19 15
Project Approach 25 20 20
Cost 25 25 15
Completeness of Proposal 10 8 8
M/W/EBE Participation 10 10 5
TOTAL 100 91 70
Both firms demonstrated experience in the types of work that are anticipated under this
agreement. However, Risk Management Professionals staff demonstrated more
substantial experience on related projects. In addition, Risk Management Professionals
was substantially less expensive than Stanley and was also willing to execute the City
standard professional services agreement without modification.
For the initial two tasks, Risk Management Professionals submitted a not-to-exceed
cost of $15,230. This cost includes 108 hours of labor costs in the amount of $14,880
and direct costs of $500. For the third optional task, the firm submitted a not to exceed
cost of $5,700 In comparison, for the initial two tasks Stanley submitted a not-to-
exceed cost of $25,829 to complete the work. This cost includes 176 hours of labor
costs in the amount of $22,929 and direct costs of $2,850. For the third optional task,
the firm submitted a not to exceed cost of $14,909.
The RFP indicated a goal of 25% M/W/EBE utilization to complete the project. Risk
Management Professionals has indicated 100% participation as they are certified by the
Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) as an MBE,
while Stanley has indicated 10% participation. For further information, see the attached
memorandum from the Business Development Coordinator with a review of the
M/W/EBE requirements.
Staff checked references for Risk Management Professionals and found them to have
an excellent reputation in doing very similar types of work. Staff has also confirmed that
their travel costs are included in their proposed cost and no additional payments will be
made for air fare.
Attachments:
Business Development Coordinator Memorandum dated January 31, 2011
Proposed Professional Service Agreement with Risk Management Professionals
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For City Council meeting of April 12, 2011 Item A3.10
Business of the City by Motion: DCEO Grant for SCADA System Upgrades
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Manager – Construction & Field Services
Subject: Authorization for Mayor to Execute Illinois Department of Commerce and
Economic Opportunity (DCEO) Grant for the Supervisory Control and Data
Acquisition (SCADA) System Upgrades Project (RFP 11-42)
Date: March 30, 2011
Recommended Action:
Staff recommends City Council approval authorizing the Mayor to execute a grant
agreement with the Illinois Department of Commerce and Economic Opportunity
(DCEO) to provide $350,000 of funding toward the Evanston Water Utility SCADA
System Upgrade.
Funding Source:
The project construction cost is estimated at $1,900,000. The remainder of the project
will be funded from the Water Fund (Account 733078). In addition to the grant monies,
this project is currently budgeted at $1,300,000 in FY 2011 and $500,000 in FY 2012. A
summary of the project funding is as shown:
Project Phase
Amount
Budgeted
Amount
Spent
Amount
Remaining
Engineering Study/ Design
(FY 10/11 CIP fund) $ 150,000.00 $ 136,776.78 Design is Complete
Engineering Construction Svcs $ 168,843.00 $ 0.00 $ 168,843.00
Construction (FY 2011 CIP) $1,131,157.00 $ 0.00 $ 1,131,157.00
Construction (DECO Grant) $ 350,000.00 $ 0.00 $ 350,000.00
Construction (FY 2012 CIP) $ 500,000.00 $ 0.00 $ 500,000.00
TOTAL REMAINING $2,150,000.00
Summary:
In 2009, the Illinois State Legislature approved Build Illinois bond funds to be used for a
variety of projects throughout Illinois. One of the earmarks received by the City of
Evanston was $350,000 for general infrastructure. This was set aside for the
Memorandum
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replacement of the Evanston Water Utility Supervisory Control and Data Acquisition
(SCADA) system.
Build Illinois funds are being administered through the Illinois Department of Commerce
and Economic Opportunity. In December 2010, staff submitted a grant application
defining the project in order to receive the funds. In March 2011, the grant agreement
was received from DCEO. This agreement must be executed by the mayor in order for
the grant application process to move forward. It also designates David Stoneback as
an additional authorized official, which allows him to continue periodic correspondence
with DCEO and submit required reports during the grant period. The agreement has
been reviewed and found acceptable by the City Attorney. Once the agreement is
executed and returned to DCEO, it is still subject to final approval by DCEO and the
State of Illinois Comptroller.
The SCADA system is used to monitor and control water treatment plant operations as
well as to collect critical data required for reporting to the Illinois Environmental
Protection Agency. Originally installed in 1982, the system was upgraded in 1993, but it
has now become difficult to maintain since replacement parts are no longer available.
In May 2008, the City Council approved an agreement with CDM to provide engineering
services for completion of a study to determine appropriate requirements for the
replacement system and to draft a Request for Proposal to hire a design-build team to
finalize a design, install and integrate the SCADA System. This project was advertised
as RFP 11-42 and the proposal due date is April 7, 2011.
As part of the grant requirements, DCEO stipulated several requirements for the
SCADA project. Many of these requirements, such as compliance with the Illinois
Prevailing Wage Act, are already standard in contracts issued by the City. However,
DCEO is requiring the City to utilize the State of Illinois Business Enterprise Program
(BEP). This program requires that 20% of the State-provided funding be directed
towards minority-owned businesses, female-owned businesses or businesses owned by
persons with disabilities. Because this project is only partially funded by the State,
DCEO is requiring that the BEP participation goal is 20% of the State-provided funding
level of $350,000, or $70,000 total. DCEO has also directed that the State of Illinois
program supersedes any local program, and therefore the City cannot use the Evanston
M/W/EBE program or Local Employment Program on any part of the contract. RFP 11-
42 currently incorporates all of the contract provisions as directed by DCEO, and so it is
in compliance with the State of Illinois requirements needed to receive this grant.
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For City Council meeting of April 12, 2011 Item A4
Business of the City by Motion: Advertising Policy
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Davon Woodard, Development Officer
Subject: City of Evanston Corporate Sponsorships, Advertising and Strategic
Supplier Policy
Date: March 28, 2011
Recommended Action:
Staff recommends that the City Council approve guidelines regarding sponsorship,
advertising and strategic supplier relationships for the City of Evanston, with City
Council recommended language changes.
Summary:
The proposed policy provides a framework for City of Evanston staff and
representatives in the solicitation and execution of resource development initiatives,
specifically advertising, sponsorship and strategic supplier relationships.
The Development Office, under the direction of the City Manager, will be responsible for
the implementation of this policy, as well as providing support and guidance to
departments regarding the interpretation and application of this policy.
The policy provides guidelines for the solicitation of advertising and marketing
partnerships. Partnership approval authority is provided to department director, City
Manager and City Council, based on financial and contract duration criteria.
This policy outlines the process for the solicitation of strategic supplier partnerships, bid
opportunities where bid can be awarded based not only on competitive pricing but a
comprehensive package of benefits tangible and intangible benefits for the City.
Approval authority of strategic supplier partnerships will reside with the City Manager
and City Council.
This policy will be effective, upon approval, April 13, 2011
Memorandum
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Legislative History:
Submitted for City Council action on February 28, 2011. Resubmitted April 12, 2011
with additional language regarding advertising limitations.
Attachments:
Proposed City of Evanston Sponsorship, Advertising, and Strategic Supplier Policy
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City of Evanston Sponsorships, Advertising and Strategic Supplier Policy
I. PURPOSE
This citywide policy is intended to serve as a framework to ensure consistency with
City principles, policies and existing laws while assisting departments in securing
external revenue for City facilities, departments, programs and initiatives through
advertising, marketing and strategic partnership efforts.
II. DEFINITIONS
a. Advertising- The sale to an external company, individual, or entity of advertising
space on City asset(s). Advertising involves the purchase by an advertiser of
advertising space sold at rates determined by the City, or approved third-party.
The advertiser is not entitled to any additional benefit(s) other than the purchased
space.
b. Asset- Items of tangible and intangible value owned by the City of Evanston,
including facilities, vehicles, intellectual property, programs, initiatives, activities,
events, contracts, social and electronic media, as well as the City’s positive
reputation, image and market presence.
c. Contribution- A donation or sponsorship received by the City. A contribution
can consist of cash, a grant, or in-kind donation and be restricted or unrestricted.
d. Donation- A cash or in-kind gift made to the City without expectation of City
services.
e. Donor- An individual, company or entity who makes a cash or in-kind gift.
f. Entitlement Grant- A donation automatically awarded for a specific use and/or
general program purpose as part of a defined formula to all agencies/institutions
who qualify.
g. Grant- A donation awarded for a specific use and/or general program purpose in
response to a competitive request for proposals distributed by a government
entity, foundation or corporation.
h. In-kind Contribution- The contribution of equipment, materials or services which
serves as a benefit to a City facility, program, department or initiative without
expectation of City services, significant recognition, marketing or advertising
benefits. To be received as an in-kind donation, all items contributed to the City
must be safe and durable, and meet any applicable City design or quality
specifications, standards and policies.
i. Marketing Partner- A company, entity or individual who provides the City with
cash or in-kind goods and services in return for recognition determined in
marketing partnership agreement. Also known as Sponsor.
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j. Partnership Agreement- A negotiated agreement between the City and external
partner which outlines the advertising or marketing opportunity or City asset
available and with the external partner’s commitment of cash and/or in-kind
goods/services for recognition related to said opportunity or asset. Also known as
Sponsorship Agreement
k. Request for Proposal and Partnership (RFPP)- An open and competitive
process whereby third parties may express interest in participating in a strategic
supplier partnership opportunity with the City.
l. Request for Proposal (RFP)- An open and competitive process whereby an
entity invites interested parties to submit proposals for grant and/or sponsorship
award consideration for program-purposes or general operating support.
m. Strategic Supplier – Contractual relationship between the City and an outside
firm in response to a City issued RFPP in which selection of the qualified bidder
is based not only on competitive pricing for services and productions but a variety
of benefits for the City and firm, including discounted pricing options, cash and/or
in-kind good and services.
III. EXEMPTIONS
Grants and contributions received through a state or federal entitlement program or
legislative line-item are exempt from these guidelines.
IV. LIMITATIONS
The following entities shall not be eligible for advertising or marketing partnership
opportunities within the City of Evanston:
Companies who support the production, distribution and sale of weapons or life-
threatening products.
Companies whose primary public image or business is derived from the sale of
tobacco.
Alcoholic beverages when primary audience of the city asset is primarily under legal
drinking age.
Any party that has litigated a claim against the City, at any time.
Parties involved in any stage of negotiation for a City contract unless contract is
linked to a strategic supplier partnership opportunity. Parties that already provide
goods and services and/or completed contracts are exempt.
Companies who present demeaning or derogatory portrayals of individuals or
groups, or contain anything which in light of general prevailing community standards
is likely to cause deep or widespread offence.
Any entity which owes an overdue debt of any kind to the City.
Any company or industry not permitted to operate within the City of Evanston in
accordance with the City Code.
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V. GENERAL PROVISIONS
All City departments will adhere to the following procedures for developing,
implementing and administering marketing partnership agreements.
A. Responsibility
Under the direction of the City Manager, or designee, and in compliance with all other
City policies and procedures, the Development Office will be responsible for:
Implementing citywide advertising, marketing and strategic supplier partnership
initiatives.
Overseeing and implementing city-wide partnership notification system.
Providing guidance, in collaboration with the Law Department, to all City
departments regarding the interpretation and application of this policy.
Providing guidance and support to all City departments regarding the identification,
solicitation and management of marketing, advertising and strategic supplier
partnerships.
Tracking and reporting on a quarterly basis, in collaboration with Administrative
Services, all marketing partnerships developed by City departments.
B. Advertising and Marketing Partnerships
Advertising and marketing partnerships must:
Enhance the development, delivery, awareness or continuance of one or more City
programs, services or facilities; or provide for the delivery of programs and services
in a manner deemed by the City to be efficient, effective and in the best interests of
the community-at-large.
Not result in or be perceived as giving any preferential treatment outside of the
established marketing agreement.
Advertising and Marketing Partnership Process:
All advertising and marketing partnership activities will be coordinated by the
Development Office, or its successor, under the direction of the City Manager or
designee.
The general procedure for developing marketing partnerships is as follows:
1. Define scope of advertising or marketing partnership including partnership length,
preliminary benefits, specification of assets to be included and fee structures, if
applicable.
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2. Submit partnership notification form, in accordance with guidelines established
by the Development Office.
3. Respond to published request for proposals published within specified guidelines
established by a potential marketing partner.
4. Review and analyze marketing partnership offers.
5. Develop a partnership agreement according to Section D.
6. Submit all advertising and marketing partnership agreements to Law Department
for review via revenue acceptance form created by in accordance with guidelines
established by Development Office.
7. Submit all advertising and marketing partnership agreements for final approval
and in accordance with the following guidelines:
Department Director: Aggregate value (cash and/or in-kind) up to $9,999
and up to one (1) year length.
City Manager (or Designee): Aggregate cash and/or in-kind value
between $10,000 and $19,999 and partnership agreement up to one (1)
year in length.
City Council: Aggregate cash and/or in-kind value greater than $20,000
or partnership agreement greater than one (1) years.
C. Strategic Supplier Partnerships
The City regularly purchases goods and services from businesses to perform a range of
services. For larger citywide purchases, the City uses a competitive bid process to
secure better pricing and ensure fairness in the selection process.
Within this selection process there are times when selection can be based on not only
on a competitive price for products and services but on a comprehensive package of
benefits for both the City and the firm. When a citywide purchase is identified as a
viable candidate, it will be advertised as a request for proposal and partnerships.
The general procedure for developing Strategic Supplier Partnerships will be as follows:
1. Define scope of strategic supplier partnership, including description of City and/or
community need, financial goals and general marketing strategy.
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2. Develop request for proposal and partnership for each partnership.
3. Advertise RFPP and implement open and competitive bidding process for
interested partners.
4. Review and analyze all responsive proposals received through RFPP process
and award partnership.
5. Develop a strategic supplier partnership agreement according to Section D.
8. Submit all strategic supplier partnerships for final approval in accordance with
procurement guidelines.
9. Submit all strategic supplier agreements for final approval in accordance with
guidelines:
City Manager (or Designee): Aggregate cash and/or in-kind value less
than $19,999 or partnership agreement length one up to (1) year.
City Council: Aggregate cash and/or in-kind value greater than $20,000
or partnership agreement greater than one (1) years.
Strategic Supplier Selection Criteria
In general, the selection of strategic supplier partners will be chosen on the following
criteria:
Respondent’s ability to supply goods and services as described in the RFPP.
The price and terms at which the respondent is willing to supply goods.
Comprehensive benefit package for City.
D. Advertising, Strategic Supplier and Marketing Partnership Agreements:
All partnership agreements shall be formalized in a written contract and include
contractual language consistent with all applicable City policies and ordinances. In
general, all advertising and marketing partnership agreements will include, at minimum:
1. Contractual Relationship
2. Specified Terms of Agreement
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3. Renewal Options, if any
4. Consideration(s), such as:
a. Partnership Rights Fee
b. Commissions
c. In-kind Goods and/or Services
5. Description of Programs, Projects and Activities
6. Partnership Rights and Benefits, of all parties
7. Termination Provision
Advertising and Marketing Partnership Agreements, including the above outlined
information, can be:
A standard department-specific form pre-approved by City Law Department.
A customized form crafted by City department, with approval by Law Department.
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For City Council meeting of April 12, 2011 Item A5
Business of the City by Motion: RFP for Advertising Pilot Project
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Davon Woodard, Development Officer
Subject: Request for Proposal (RFP) to Implement Advertising Pilot Project
Date: March 28, 2011
Recommended Action:
Staff recommends that the City Council support the distribution of a Request for
Proposal (RFP) to implement an advertising pilot project on select City assets within
downtown Evanston and along the City’s lakefront.
Funding Source:
N/A
Summary:
In order to secure additional external revenue from non-traditional sources staff recommend
that the City Council approve the creation and distribution of an RFP for an advertising pilot
project. Advertising revenue, unlike some government and foundation revenue provides
unrestricted revenue to support the City’s programs and initiatives.
The RFP will seek a third-party to serve as advertising vendor for two City assets in high-traffic
areas of Evanston, downtown and the lakefront. The advertising vendor will have
responsibility, with City oversight, for advertiser identification, material production and
installation, and replacement/up-keep.
Proposed advertising City assets will include:
Lakefront
-Beach house temporary naming rights
-Beach house on-building signage
-Lifeguard stand signage
-Lakefront trail mile-marker signage
Downtown
-Recycling and Trash Receptacles
-Two to four digital information kiosks
Memorandum
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-Parking garages
-Fountain Square
-Additional strategic location(s) and transportation node(s)
- Parking garage exterior and pedestrian level signage
- Parking garage deck signage
Legislative History:
A memorandum was presented to City Council on February 28, 2011 for approval of an
and subsequent distribution of an RFP to identify interested third-parties in an
Advertising Pilot Program. The motion was tabled for future discussion and decision
pending review of the full RFP, attached.
Attachments:
Advertising Pilot Program RFP
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For City Council meeting of April 12, 2011 Item A6
Resolution 24-R-11: Intergovernmental Agreement with Wilmette
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Richard Eddington, Chief of Police
Suzette Robinson, Director Public Works
Lonnie Jeschke, Division Manager, Fleet Services
Subject: Resolution 24-R-11: Intergovernmental Agreement Regarding Animal
Control Services with Wilmette
Date: March 30, 2011
Recommended Action:
Recommend execution of Intergovernmental Agreement with the Village of Wilmette for
specific Animal Control Services (small and medium carcass removal). As part of that
Agreement the City of Evanston will acquire from the Village of Wilmette an animal
control truck. The cost of the truck is $9700. The truck is a 2007 Ford F-250. The truck
has been inspected by City of Evanston Fleet Services. This truck will replace the
current City of Evanston animal control van, a 2001 Chevrolet Astro.
Funding Source:
The Animal Control Vehicle purchase will be funded from Fleet Capital Outlay Budget
for Vehicle Replacements; 7720.65550.
Summary:
An Intergovernmental Animal Control Services Agreement between the two
municipalities is Resolution No. 2011-R-8 from the Village of Wilmette
Legislative History:
Not Applicable
Attachments:
Resolution 24-R-11
Intergovernmental Agreement
Wilmette Resolution 2011-R-08
Memorandum
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3/30/2011
24-R-11
A RESOLUTION
APPROVING AN INTERGOVERNMENTAL AGREEMENT
REGARDING ANIMAL CONTROL SERVICES
WITH THE VILLAGE OF WILMETTE
WHEREAS, the City of Evanston desires to enter into an
intergovernmental agreement (“IGA”) with the Village of Wilmette and finds that
executing the attached IGA is in the best interests of the City;
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized and
directed to negotiate all necessary terms, as he may determine to be in the best
interests of the City, and which shall be approved as to form by the Corporation
Counsel, and to carry out all actions necessary to carry out the purposes of this
Resolution.
SECTION 2: The IGA attached as Exhibit 1 is hereby approved.
SECTION 3: That this Resolution 24-R-11 shall be in full force and
effect from and after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2011
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24-R-11
~ 2 ~
EXHIBIT 1
INTERGOVERNMENTAL ANIMAL CONTROL SERVICES AGREEMENT
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INTERGOVERNMENTAL ANIMAL CONTROL SERVICES AGREEMENT
THIS AGREEMENT, is entered into as of the latest date following the signatures
hereon, by and between the VILLAGE OF WILMETTE, an Illinois municipal corporation and
home rule unit as described in the Illinois Constitution (hereinafter “Wilmette”), and the CITY
OF EVANSTON, an Illinois municipal corporation and home rule unit as described in the
Illinois Constitution (hereinafter “Evanston”), collectively referred to as the “Parties”.
W I T N E S S E T H
WHEREAS, Evanston’s Police Department maintains as a part of its Field Operations
Division, the Animal Control Bureau (hereinafter “Animal Control Bureau”) which among
other things, removes animal carcasses located within Evanston’s corporate limits;
WHEREAS, Evanston is willing to make available to Wilmette certain services of its
Animal Control Bureau and Wilmette desires to purchase such services upon terms and
conditions hereinafter set forth;
NOW, THEREFORE, in consideration of the mutual covenants and undertakings
hereinafter set forth, it is agreed between the Parties hereto, as follows:
1. The Animal Control Bureau shall perform for Wilmette the removal of small
and medium animal carcasses located within Wilmette’s corporate limits (hereinafter the
“Service”):
(a) Service shall be performed by the Animal Control Bureau Monday thru
Friday during Animal Control Bureau’s business hours.
(b) Service shall be performed within 24 hours of Wilmette’s notification to
the Animal Control Bureau, or the following working day if the request is made on a
Saturday, Sunday or Holiday.
(c) Wilmette shall pay Evanston Thirty-Five Dollars 00/100 ($35.00) for
every Service requested and then performed (hereinafter “Service Fee”).
2. Wilmette has declared, by Ordinance 2010-O-56, the following property to be
surplus property: 2007 Ford F-250 2-WD chassis (VIN: 1FTNF20057EAO02528) (hereinafter
“Vehicle”). The Parties further state:
(a) The Vehicle is valued, at the time this Agreement is entered, at Nineteen
Thousand, Seven Hundred Dollars 00/100 ($19,700.00).
(b) Evanston has agreed to purchase the Vehicle from Wilmette for the
amount of Nine Thousand, Seven Hundred Dollars 00/100 ($9,700.00).
(c) Evanston has further agreed to provide unlimited Service (subject to terms
of time and day) without cost to Wilmette for five (5) consecutive years
following the transfer of the Vehicle from Wilmette to Evanston.
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(d) The value of Service is estimated at Two Thousand Dollars 00/100
($2,000.00) per year.
3. Nothing in this Agreement shall be construed to prohibit or otherwise foreclose
Evanston from providing Service to any other municipality or municipalities, so long as that
shall not result in any reduction in the content or quality of the Service provided to Wilmette.
4. Notices.
All notices required to be given hereunder (herein “Notice”) shall be in writing
and shall be properly served on the date delivered by courier or on the date deposited,
postage prepaid, with the U. S. Postal Service for delivery via certified mail, return
receipt requested, addressed:
If to Evanston:
Elizabeth B. Tisdahl
Mayor
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Rodney Greene
City Clerk
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Grant Farrar
Corporation Counsel
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
If to Wilmette:
Christopher S. Canning
Mayor
Village of Wilmette
1200 Wilmette Avenue
Wilmette, IL 60091
Terrence C. Porter
Village Clerk
Village of Wilmette
1200 Wilmette Avenue
Wilmette, IL 60091
Michael F. Zimmermann
Corporation Counsel
Raysa & Zimmermann, LLC
22 S. Washington Avenue
Park Ridge, IL 60068
5. This Agreement shall become effective on transfer of the Vehicle from Wilmette
to Evanston.
6. Should Evanston cancel or breach this contract any time during the initial five (5)
year term, the prorated amount of the remaining value of the vehicle minus any credits for yearly
Service shall be paid to Wilmette within thirty (30) days.
7. After the initial five (5) year term hereof, this Agreement shall be renewed
automatically and without any further action by the Parties annually, at which time Evanston
shall bill Wilmette monthly for the Service Fee in accordance with Paragraph 1(c) above.
Notwithstanding the foregoing, either Party may terminate this Agreement upon thirty (30) days
written Notice to the other Party, provided that the Service Fee for all Service rendered shall be
paid in full following such termination.
8. This Agreement shall be binding to the Parties and their respective successors,
including successors in office.
9. This Agreement is governed by and shall be construed in accordance with the
laws of the State of Illinois and that venue for any dispute shall be in Cook County, Illinois.
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10. No amendment, waiver, or modification of any term or condition of this
Agreement shall be binding or effective for any purpose unless expressed in writing and adopted
by each of the Parties as required by law.
11. This Agreement expresses the complete and final understanding of the Parties
with respect to the subject matter as of the date of its execution. All Parties acknowledge that
no representations have been made which have not been set forth herein. Any oral agreements
between the Parties in regard to such subjects within this Agreement are hereby terminated.
12. In the event that any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render
unenforceable any other provision hereof.
13. The undersigned represent that they have the authority of their respective
governing authorities to execute this Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be
executed by the Mayor of the Village of Wilmette and the Mayor of the City of Evanston. Their
signatures are attested to by the respective clerks of these municipalities, and their respective
corporate seals have been hereunto affixed on the day and year written below.
VILLAGE OF WILMETTE:
By:
Mayor
Date:
Attest:
Village Clerk
[Seal]
CITY OF EVANSTON:
By:
Mayor
Date:
Attest:
City Clerk
[Seal]
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For City Council meeting of April 12, 2011 Item A7
Resolution 25-R-11: Renewal of Intergovernmental Personnel Benefit Cooperative
For Action
To: Honorable Mayor and Members of the City Council
From: Joellen C. Earl, Director of Administrative Services
Subject: Approval of Resolution 25-R-11: Renewal of the City’s three year
commitment to the Intergovernmental Personnel Benefit Cooperative or
IPBC for Group Health & Employee Benefit Plans
Date: April 4, 2011
Recommended Action:
The City’s membership within the Intergovernmental Personnel Benefit Cooperative
(IPBC) occurs within renewable three-year cycles. This memorandum, and attached
Resolution, seeks the City Council’s approval to continue the City’s membership within
the IPBC for a new three-year cycle beginning July 1, 2011, ending June 30, 2014. The
IPBC requires members to make notification of its intent to renew or withdraw from the
Pool by May 1, 2011. The preliminary aggregated increase to the City’s health care
cost for the 2011 plan year is 2.75% or an increase from $1,047,458 per month
currently paid to $1,076,255 per month.
Funding Source:
Funding will be provided from the Insurance Fund, (Fund #605). Funds budgeted for
this purpose total $11,138,960. Chargebacks to all Accounts will fund a portion of
monthly premiums for Active Employees. The remainder of the funding will come from
monthly revenue received from Retirees ($1.7million) and Active Employees ($1.2
million).
Background:
The IPBC is an entity created under Illinois state law allowing municipalities to band
together for the purposes of health insurance. The IPBC has been in existence for 25
years and currently includes 61 local government entities along with the City, which
became a member in October 2009 for a nineteen month period.
The IPBC is owned and operated by its membership under a non-profit corporation and
governed by a set of by-laws that outline the purpose, powers and duties of the
cooperative. The IPBC’s financial operations are reviewed by an outside auditing firm in
accordance with state law. The Cooperative convenes at least once every two months
for a meeting of its membership, with benefit consulting services provided by Gallagher
Memorandum
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Benefits Services (GBS). The Director of Administrative Services and Assistant City
Manager serve as the City’s delegate and alternate delegate respectively to the IPBC
Board of Directors.
The IPBC operates in a very financially controlled environment. The flow and audit of
funds is completely compartmentalized, preventing misuse of funds as follows:
• The IPBC consultant, Gallagher Benefit Services provides underwriting
calculations that set plan rates based on actual claims experience of all
members. Gallagher does not handle funds in the claims paying process.
• Monthly financial and claims reporting is provided to all delegates and bi-monthly
meetings are held to approve all operations of the IPBC.
• Funds are paid to the IPBC on a monthly basis that is set at the beginning of
each plan year. Only the IPBC Accountant, the independent accounting firm of
Lauterbach and Amen, can make disbursements.
• Each year, a second independent accounting firm, the Sikich Group, performs an
independent audit, which is filed with the State of Illinois.
• The IPBC receives independent legal advice from the Ancel Glink, Diamond,
Bush, Dicianni, and Krafthefer, P.C.
Summary:
The City of Evanston has been a member of the IPBC since October 2009. The
pool currently includes 61 local government entities and covers over 9,000
employee lives. IPBC Bylaws require that each member formally renew its
membership commitment every three years.
The City currently offers four health insurance coverage options: two Preferred
Provider Option (PPO) plans, and two Health Maintenance Organization (HMO)
plans. Also, term life insurance coverage is offered through the IPBC.
After seven months in the IPBC, the City had a combined audited reserve of
$233,806 (as of June 30, 2010). As of January 31, 2011, the City’s estimated
combined reserve was $645,749. Over time, this reserve will help to stabilize
health insurance costs as was originally intended when the City entered the pool
in October 2009. The combination of building a reserve and keeping our health
care cost increases well below the rate of inflation clearly shows the
effectiveness of being in the IPBC.
There are numerous advantages to continuing our participation in the IPBC pool:
• Intergovernmental pooling has proven to be an effective alternative to
traditional insurance. The City is not as vulnerable to the drastic market
swings of the private insurance marketplace and rate increases have
trended lower than industry standards in the IPBC for the past eight years.
• The IPBC structure promotes stability inherent to larger employers while
still allowing flexibility at the individual plan design level. As part of a
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larger group, 3,459 employees in the HMO and 5,921 employees in the
PPO, the City benefits from economies of scale and increased bargaining
strength with national and local insurance vendors.
• Risk pooling allows a municipality to moderate rate increases it would
otherwise experience and benefits from economies of scale.
• Effective July 1, 2011, the pool will implement Patient Health and Safety
measures as recommended by Medco, the pool’s pharmacy provider.
Please refer to the attached documents for a further explanation of the
measures that will become effective in July.
• The IPBC provides access to the expertise of private sector partners such
as benefit consultants, legal, accounting, and financial service companies
as well as the peer group of municipal partners (fellow HR professionals,
finance directors, and city managers) that will be critical with the market
changes that have and will be occurring due to Health Care Reform
legislation.
• All members, including the City, self-insure the first $30,000 of an
individual’s annual health claim costs. Annual claims incurred between
$30,000 and $125,000, which are catastrophic and unpredictable, are
pooled and shared evenly among all IPBC members.
• Economies are experienced from negotiating and purchasing insurance
products in intergovernmental consortiums. The IPBC purchases excess
insurance to cover losses over $125,000 per claimant.
• The IPBC has expanded access to more effective cost containment
options by negotiating contracts with Blue Cross Blue Shield of Illinois,
Cigna and United Healthcare and Medco. All of these companies offer an
extensive network of physicians and hospitals that help reduce overall
plan costs and pharmacies for prescription drugs.
• The City can easily develop multiple plan designs to satisfy the different
needs of our various labor groups.
• The IPBC has seen continued growth over the past three years adding
several new communities to the membership rolls.
• Participation in the IPBC follows one of the City’s Budgetary Policies that
encourages intergovernmental cooperation wherever possible to improve
services and control costs.
• Participation in the IPBC follows one of the City Council’s Goals as it helps
to achieve Efficiency and Effectiveness of Services.
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Attachments:
PDF attachments should include:
1. Resolution extending IPBC participation
2. IPBC Illustrative Premium Equivalent Rates
3. PPO Final Renewal
4. HMO Final Renewal
5. Medco – Protecting Patient Health and Safety Guidelines
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4/4/2011
25-R-11
A RESOLUTION
Authorizing City of Evanston Membership in the
Intergovernmental Personnel Benefit Cooperative
WHEREAS, Section 10 of Article VII of the Illinois Constitution of
1970 authorizes units of local government to contract or otherwise associate
among themselves in any manner not prohibited by law or by ordinance; and
WHEREAS, the “Intergovernmental Cooperation Act,” (5 ILCS
220/1 et.seq.) authorizes units of local government to exercise any power or
powers, privileges or authority, which may be exercised by a unit of local
government individually, to be exercised and enjoyed jointly with any other unit of
local government in the State; and
WHEREAS, units of local government within Illinois have found it
increasingly expensive to provide health and life insurance benefits to their
officers and employees; and
WHEREAS, a large number of local government entities, having
undertaken a series of studies to determine the feasibility of entering into an
Intergovernmental Personnel Benefits Cooperative (“IPBC”) for the purpose of
administering some or all of the personnel benefits programs offered by its
member units of local government to their respective officers and employees,
have created and successfully operated such a Cooperative; and
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25-R-11
~2~
WHEREAS, the City of Evanston has benefited from previous
membership in the IPBC since December 1, 2009, and
WHEREAS, the Mayor and City Council of the City of Evanston have
determined that it is in the best interest of the City of Evanston to renew
membership in the IPBC and participate with other municipalities in pooling health
and life insurance benefits for its employees;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 2: That this Resolution 25-R-11 constitutes a contract
between the Intergovernmental Personnel Benefits Cooperative and the City of
Evanston in the exercise of its home rule powers, and membership in the IPBC is
hereby accepted commencing July 1, 2011, until June 30, 2014.
SECTION 3: That the by-laws of the IPBC which are hereby
adopted and approved.
SECTION 4: That Joellen C. Earl is hereby designated as the
delegate to the IPBC, and Martin Lyons, is hereby designated as the alternate
delegate to the IPBC for the City of Evanston.
SECTION 5: That this Resolution 25-R-11 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
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25-R-11
~3~
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Tuesday April 12, 2011
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RAINEY, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF March 14, 2011
III. ITEMS FOR CONSIDERATION
(P1) Approval of Plat of Subdivision for 12 Milburn Park
Staff recommends approval of a subdivision of two lots of record, one zoning lot held
in common ownership, to comply with the zoning ordinance. Staff recommends that
the enclosed memorandum from the City Engineer Paul Schneider concerning
current and future driveway access be recorded with the plat as a condition of
approval.
For Action
(P2) Resolution 23-R-11 Reserving $7, 396,415 if the City’s 2010 Bond Volume Cap
Allocation for the Year 2011 for Single-Family Housing and the
Industrial/Commercial Revenue Bond Program
Staff recommends adoption of Resolution 23-R-11, which reserves the City’s right to
issue $7,396,415 in tax exempt bonds under the bond volume cap allocation. Bond
volume cap can be used by the City for the issuance of industrial revenue bonds for
economic development purposes or it can be used to issue bonds to assist eligible
housing activities. The City does not incur any financial obligation by issuing these
bonds.
For Action
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
251
Planning & Development Committee Meeting
Minutes of March 14, 2011
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
ALDERMEN PRESENT: P. Braithwaite, D. Holmes, A. Rainey, D. Wilson, M. Wynne
STAFF PRESENT: G. Farrar, S. Griffin, K. Hurley, B. Newman, P. Schneider,
Mayor Tisdahl
PRESIDING OFFICIAL: Ald. Rainey
DECLARATION OF QUORUM
A quorum being present, Chair Rainey called the meeting to order at 7:47 p.m.
APPROVAL OF THE FEBRUARY 28, 2011 MEETING MINUTES
Ald. Holmes moved approval, seconded by Ald. Wilson.
The minutes of the February 28, 2011 meeting were approved unanimously, 5-0.
ITEMS FOR CONSIDERATION
(P1) Ordinance 24-O-11 Granting a Special Use for a Type 2 Restaurant at 1608
Emerson Street in the West Evanston Overlay District (oWE)
Staff and the Zoning Board of Appeals recommend the adoption of Ordinance 24-
O-11, granting a special use permit for the operation of a type 2 restaurant at 1608
Emerson Street. ZBA recommends establishing a requirement that the proposed
business closes at 10 PM daily consistent with other nearby businesses.
For Introduction
Ald. Wynne moved approval, seconded by Ald. Holmes.
Ald. Holmes introduced Tim McNeely, the owner of Shrimp Max, and said she and her
ward are excited to have a new business in her ward. Chair Rainey welcomed Mr.
McNeely.
Mr. McNeely said they will be using vegetable oil to be healthier, they will not be serving
liquor, the hours of operation will be 10 a.m. to 10 p.m. He said they will request later
hours after they have been open a while.
The Committee voted unanimously 5-0 to introduce Ordinance 24-O-11 at City
Council.
DRAFT – NOT
APPROVED
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Planning & Development Committee Meeting
Minutes of 3-14-11
Page 2 of 2
ITEMS FOR DISCUSSION
There were no items for discussion.
COMMUNICATIONS
There were no communications.
ADJOURNMENT
The meeting was adjourned at 7:50 p.m.
Respectfully submitted,
Bobbie Newman
253
For City Council meeting of April 12, 2011 Item P1
Business of the City by Motion: Plat of Subdivision for 12 Milburn Park
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Assistant Director Community and Economic Development
Dominick Argumedo, Zoning Planner
Subject: Approval of Plat of Subdivision for 12 Milburn Park
Date: March 31, 2011
Recommended Action
Staff recommends approval of a subdivision of two lots of record, one zoning lot held in
common ownership, to comply with the zoning ordinance. Staff recommends that the
enclosed memorandum from City Engineer Paul Schneider concerning current and future
driveway access be recorded with the plat as a condition of approval.
Summary
The applicant, Carma McClure, seeks to subdivide two lots of record held under common
ownership that form one zoning lot. The applicant cannot individually sell each lot unless
each lot meets zoning compliance. The applicant proposes to subdivide the site by moving
the north-south line of separation west. This will provide the necessary interior side-yard
setback for the existing single family home located on Lot 1. With this change, Lot 1 and Lot
2 will both comply with the zoning ordinance. The applicant can then sell either lot
individually. Staff recommends that the enclosed memorandum from Paul Schneider, City
Engineer, concerning driveway access be recorded with the Plat. This is a recommended
condition of approval.
Attachments
Context Map
Proposed Plat of Subdivision
Certificate of Zoning Compliance
Public Works Memorandum
Memorandum
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12 Milburn Park Context Map
DISCLAIMER: This map and data are provided as-in without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information
Scale 1:891
Made with Evanston's GIS
Printed: Feb 3, 2011 12:09:51 PM255
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For City Council meeting of April 12, 2011 Item P2
Resolution 23-R-11: Reserving 2010 Bond Volume Cap
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Manager, Planning & Zoning Division
Subject: Resolution 23-R-11 Reserving 2010 Bond Volume Cap
Date: April 1, 2011
Recommended Action
Staff recommends adoption of Resolution 23-R-11, which reserves the City’s right to issue
$7,396,415 in tax exempt bonds under the bond volume cap allocation. This Resolution
must be adopted by May 1, 2011.
Summary
Bond volume cap can be used by the City for the issuance of industrial revenue bonds for
economic development purposes or it can be used to issue bonds to assist eligible housing
activities. The eligible bonds are tax exempt revenue bonds requiring that any end user of
bond proceeds be able to repay the bonds and be creditworthy. The City does not incur any
financial obligation by issuing these bonds.
The adopted Resolution will be filed with the State of Illinois thereby reserving the City’s right
of issuance of $7,396,415 of bond volume cap.
By filing the Resolution, the City prevents the State of Illinois from using Evanston’s bond
volume cap throughout Illinois for eligible purposes.
Attachments
Resolution 23-R-11
Memorandum
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3/29/2011
23-R-11
A RESOLUTION
Reserving $7,396,415 of the City’s Bond Volume Cap Allocation
for the Year 2011 for Single-Family Housing and the
Industrial/Commercial Revenue Bond Program
WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a
home rule unit of government under the Illinois Constitution of 1970; and
WHEREAS, there exists within the borders of the City a recognized need
for decent, safe, sanitary, well-constructed and maintained housing which persons of
low and moderate income can afford; and
WHEREAS, there exists the need to aid in financing the cost of economic
development projects in order to relieve conditions of unemployment and to encourage
an increase in commerce and industry within the City, thereby reducing unemployment
and providing for the increased welfare and prosperity of the residents; and
WHEREAS, the United States Government has authorized several states
and their political subdivisions to issue qualified mortgage bonds (“Bonds”) as defined in
Section 143(a) of the Internal Revenue Code of 1986, as amended, (the “Code”); and
WHEREAS, on January 1, 2011, the Office of the Governor of the State
of Illinois issued the State of Illinois Guidelines and Procedures for the Allocation of
Private Activity Bonding Authority in Accordance with the Tax Reform Act of 1986 and
30 ILCS 345, attached hereto as Exhibit A and incorporated herein by reference, in
order to provide below-market interest rate loans to qualifying individuals and/or to
issue mortgage credit certificates (“Certificates”) pursuant to Section 25 of the Code
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23-R-11
in lieu of Bonds, thereby entitling qualified individuals to a credit against their federal
income tax; and
WHEREAS, the City of Evanston desires to consider establishing and
implementing a 2011 Industrial/Commercial Revenue Bond or Mortgage Revenue Bond
with the allocation of its 2011 Bond Volume Cap as defined in Section 146 of the Code
(the “Volume Cap”) in the approximate amount of seven million, three hundred ninety-
six thousand, four hundred fifteen dollars ($7,396,415); and
WHEREAS, the City Council of the City of Evanston hereby proclaims the
intent of the City to allocate seven million, three hundred ninety-six thousand, four
hundred fifteen dollars ($7,396,415) of the City’s Bond Volume Cap for calendar year
2011 to either Industrial/Commercial Revenue Bonds, Mortgage Revenue Bonds, or
other eligible programs to be approved by City Council,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Council hereby finds, determines, and declares
that the purposes of this Resolution are to enable the City to: a) take steps designed to
reduce the cost of financing principal residences located in the City in order to provide
decent, affordable, safe and sanitary housing for persons with qualifying income; and
b) assist in the economic development of the City to relieve unemployment and
encourage an increase in commerce and industry.
SECTION 2: That the City Council hereby authorizes the reservation of
seven million, three hundred ninety-six thousand, four hundred fifteen dollars
($7,396,415) of the City’s Bond Volume Cap for calendar year 2011 for either
~2~
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23-R-11
Industrial/Commercial Revenue Bonds, Mortgage Revenue Bonds or other appropriate
qualifying and eligible financing instruments or a combination of each, as approved from
time to time by the City Council.
SECTION 3: That from and after the adoption of this resolution, the
proper officials, agents and employees of the City are hereby authorized, empowered
and directed to do all such acts and things and to execute all such documents as may
be necessary to carry out and comply with the provisions of this resolution, or to
effectuate the purposes hereof.
SECTION 4: That this Resolution 23-R-11 shall be in full force and effect
from and after its adoption.
________________________________
Elizabeth B. Tisdahl, Mayor
Attest:
__________________________________
Rodney Greene, City Clerk
Adopted: _____________________, 2011
~3~
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23-R-11
EXHIBIT A
State of Illinois Guidelines and Procedures
for the Allocation of Private Activity Bonding Authority
in Accordance with the Tax Reform Act of 1986 and 30 ILCS 345
~4~
263
STATE OF ILLINOIS
GUIDELINES AND PROCEDURES
FOR THE
ALLOCATION OF PRIVATE ACTIVITY BONDING AUTHORITY
IN ACCORDANCE WITH THE TAX REFORM ACT OF 1986
AND 30 ILCS 345
OFFICE OF THE GOVERNOR
Effective January 1, 2011
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TABLE OF CONTENTS
1. Introduction … 3
2. Calendar Year 2011 State Ceiling and Allocations… 4
3. Home Rule… 5
4. Non-Home Rule… 8
5. State Agencies… 11
6. Reallocation Provisions… 13
7. Appendix A - Standard Form of Letters… 14
8. Appendix B - Annual Housing Report… 19
9. Appendix C - Population Estimates… 21
Questions regarding these guidelines and procedures may be directed to the Debt
Management Unit of the Governor’s Office of Management and Budget at (217) 782-
5886.
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INTRODUCTION
The Federal Tax Reform Act of 1986 (the “Code”) as amended, imposes a limit on the aggregate
amount of “tax exempt private activity” bonds (also know as “Volume Cap”) that can be issued
by a state.. While the Code provides an allocation scheme for specific issuing authorities, it also
provides that a state may, by law, provide a different formula for allocating the State ceiling
among the governmental units in the State having authority to issue such bonds. The State of
Illinois (“the State”) has adopted procedures for the allocation of Volume Cap pursuant to the
Illinois Private Activity Bond Allocation Act, 30ILCS 345 (the “Illinois Allocation Act”).
The Governor’s Office is the entity charged with authority to allocate Volume Cap among the
political subdivisions within the State. In the event of conflict between the Code and Illinois
Allocation Act and these “2011 Guidelines and Procedures” (the “Guidelines”), the Code and the
Illinois allocation Act shall control. Any matters not covered by the Code or the Illinois
Allocation Act or the Guidelines shall be decided by the Governor’s Office, and the Governor’s
Office reserves the right to amend the Guidelines at any time.
These Guidelines are provided by the Governor’s Office to assist issuers in understanding how
the allocation formula will be administered. They do not represent a binding legal interpretation
of either the Code or the Illinois Allocation Act. The Governor’s Office will not make a legal
determination of the applicability of the Code to an issuer nor will it determine an issuer’s
compliance under the Code. Issuers should consult their own legal counsel to make these
determinations.
The Guidelines require certain issuers to submit requests to the Governor’s Office for allocations
of Volume cap. In addition, they require issuers within the State to report on reallocations and
their use of Volume Cap.
PLEASE NOTE – ALL REQUESTS AND REPORTING SUBMISSIONS, AS
DESCRIBED HEREIN, MUST BE SUBMITTED IN BOTH (i) HARD AND (ii)
ELECTRONIC FORMATS (ADOBE ACROBAT “PDF”) TO THE FOLLOWING
ADDRESSES:
HARD COPY SUBMISSIONS TO:
Governor’s Office of Management and Budget
Debt Management Unit – Volume Cap Submission
603 Stratton Building
Springfield, IL 62706
ELECTRONIC (PDF) SUBMISSIONS TO:
OMB.VolumeCapRequest2011@illinois.gov
Please indicate the (i) name, (ii) status of your organization (Home Rule, Non-Home Rule or State Agency) and (iii) type of
submission (either a “REPORT” or a “REQUEST”) in the “SUBJECT” line of your submission e-mail. Please include the
following information for a primary and secondary contact person in the body of each electronic submission (email):
Name
Title
Department/Division
Phone Number
Email address
IMPORTANT NOTE – The time and date stamp of the email will be used for the purpose of determining the order in which
the submissions are received unless otherwise noted herein.
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4
Calendar Year 2011 State Ceiling and Allocations
2011 State Ceiling – Background and Calculation
Section 146 of the Code limits the amount of qualified private activity bond debt that may be
issued in a state during a calendar year (“the State Ceiling”). Section 146(d) of the Code was
amended by H.R. 5662, the “Community Renewal Tax Relief Act of 2000 (the “CRTF Act”),” to
specify that beginning in calendar year 2002 the limit shall be the greater of $75 multiplied by a
state’s population or $225 million. The CRTF Act further specifies that beginning in calendar
year 2003 the volume limit may be adjusted annually for inflation. Pursuant to Revenue
Procedure 2008-66 published by the Internal Revenue Service, the volume limit on qualified
private activity bonds adjusted for inflation for calendar year 2011 is $95 multiplied by the state’s
population.
Section 146(j) of the Code further requires that the calculation of the State Ceiling be based on
the most recent resident population estimate released by the U. S. Bureau of the Census before the
beginning of the calendar year. On December 29, 2009, the Population Division of the U.S.
Census Bureau issued “Table 1: Annual Estimates of the Population for the United States,
Regions, States, and Puerto Rico: April 1, 2000 to July 1, 2009 (NST-EST2009-01)” which
reports Illinois’s estimated population as 12,910,409.
Illinois 2011 State Ceiling is $1,226,488,856.00 ($95 x 12,910,409).
Allocations
Pursuant to the Statute, the table below denotes the initial allocation of the 2011 State Ceiling.
Home Rule Units $760,851,390.00
Non-Home Rule Units 232,818,733.00
State Agencies/Authorities 232,818,733.00
Total $1,226,488,856.00
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
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HOME RULE UNITS
Allocation
January 1 Benchmark
As described in “2011 State Ceiling – Background and Calculation” above, each Home Rule
community is allocated an amount equal to $95.00 multiplied by its population and Cook County,
as a Home Rule county, is allocated an amount equal to $95.00 multiplied by the population of its
unincorporated area. Based on the most recent US Census estimates the total amount for all
Home-Rule units has been determined to be $760,851,390.00. Appendix C attached identifies the
list of Home Rule units and the population count used by the Governor’s Office for the volume
cap allocation. Special census estimates or other estimates for individual municipalities are not
recognized by the Governor’s Office.
During the period from January 1, 2011 through May 1, 2011 Home Rule units may not apply to
the State for an allocation under the Illinois Allocation Act. Rather, Home Rule units must
determine and monitor their own private activity bond limits as provided in the Illinois Allocation
Act. Please see reporting requirements detailed below in “Home Rule Reporting”.
June 1 Benchmark
Of the total amount available to each Home Rule unit of government with less than 2,000,000
inhabitants, the amount that has not been granted, transferred, or reserved by Home Rule units for
specific projects or purposes as of May 1, 2011, shall be reserved to the Governor’s Office on
June 1, 2011 (the “home Rule Pool”). From the period of June 1 through July 15, 2011, one-half
of the Home rule Pool will be available to all Home Rule units with less than 2,000,000
inhabitants (the remaining half is available for allocation to the State or State Agencies as herein
after described).
The Governor’s Office will accept Home Rule units’ requests for volume cap from the Home
Rule Pool beginning on the first State business day on or after June 1, 2011. Requests will be
accepted, via the methods described on page 3, only on or after 8:30 a.m., June 1, 2011. No
requests can or will be accepted prior to this date and time. On the first date that applications
may be received all applications received between 8:30am and 5pm on such date shall be
deemed equally first in line and the Governor’s Office shall grant cap as it may determine.
If more than one request is received in a day, other than the first day that applications may
be submitted, completed requests will be logged in by the time the electronic submission is
received, and processed on a first-come, first-granted basis.
If a determination is made that there is a sufficient amount of allocation remaining in the Home
Rule Pool upon a request made, an allocation approval letter will be sent to the applicant. The
approval letter will be mailed by first class U.S. Mail to the signator of the application letter
Express mail will be used upon request and at the issuer’s expense. The allocation is valid for a
period of 60 calendar days from the date of the letter or December 27 of the year of the allocation.
This period is set by Illinois Allocation Act and cannot be extended.
July 15 Benchmark
On and after July 15, 2011, the amount of the unused allocation from the Home Rule Pool shall
be available to both Home Rule units of government (with less than 2,000,000 inhabitants) and to
State agencies. Requests submitted prior to July 15 that are not completely fulfilled must be re-
filed after July 15 if cap still is requested.
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The Governor’s Office will accept Home Rule units’ requests for volume cap from the Home
Rule pool beginning on the first State business day on or after July 15, 2011. Requests will be
accepted, via the methods described on page 3, only on or after 8:30 a.m., July 15, 2011. No
requests can or will be accepted prior to this date and time. On the first date that applications
may be received all applications received between 8:30am and 5pm on such date shall be
deemed equally first in line and the Governor’s Office shall grant cap as it may determine.
If more than one request is received in a day, other than the first day that applications may
be submitted, completed requests will be logged in by the time the electronic submission is
received, and processed on a first-come, first-granted basis.
Please Note –
• A completed “Allocation Request Letter” (Appendix A) and a copy of an “Official
action”, as defined in the Statute, must accompany all request submissions (June 1
or July 15). A submission will not be deemed complete unless a copy of Official
action is included in the transmittal.
• No Home Rule unit may be granted more than 10% of the amount of total allocation
initially available for Home Rule units for a single project. Home Rule units may
submit separate requests for multiple projects. Requests must be for specific
projects, not general use. Requests will be processed only for allocation to be used
directly by the requesting Home Rule unit. Joint requests from more than one unit
or requests from one unit for allocation that will also be used by other units of
government will not be considered. Once an allocation is given to a specific unit, the
Governor’s Office will not object if units pool their allocations and join together in a
bond issue as advised by legal counsel.
• The allocation approval letter to Home Rule units of government is valid for a
period of 60 calendar days from the date of the letter or through December 31, 2011,
whichever date comes first. If an issuer’s allocation has expired, it may apply for a
new allocation if allocation is still available. Such application will be processed by
the Governor’s Office in the same manner as any other new application.
• The State, a State agency or Home Rule unit may reallocate all or a portion of its
ORIGINAL allocation to a Home Rule Unit, the State, a State agency or a Non
Home Rule Unit of local government. Home Rule units may reallocate by official
action of their governing body only as to volume cap reserved prior to May 1, 2011.
Home Rule units MAY NOT reallocate any allocation granted by the Governor’s
Office after June 1. Please see “REALLOCATION PROVISIONS” for further
details.
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Home Rule Reporting
Confirmation of Issuance
Pursuant to Section 7 of the Illinois Allocation Act, any Home Rule unit utilizing Volume Cap
(regardless of its source) is required to report, within 10 calendar days of issuance, the following:
(a) Name of the Issuer;
(b) Principal amount of the issue;
(c) Purpose for which the private activity bonds were issued;
(d) The amount, if any, used to refund any prior issue of private activity bond; and
(e) IRS 8038
A form of the “Confirmation of Bond Issuance” letter is provided in Appendix A.
If the amount of bonds issued as stated in the confirmation letter is less than the amount approved
for allocation for that project, the amount of unused allocation shall be added to the remaining
pool allocation available. This “lapsed” volume cap will be offered first to all issuers who have
requested volume cap whose requests were not completely fulfilled, in the order that such
requests were initially filed. If more than one request was initially filed at the same time, the
order of filing will be randomly assigned for purposes of offering lapsed cap. Volume cap is not
considered lapsed unless the issuer or issuer’s representative states in writing that all or a portion
of the cap will not be used.
Mid-Year Reporting
No later than May 10, 2011, each Home Rule unit with less than 2,000,000 inhabitants must
report to the Governor’s Office in writing on volume cap (i) granted, (ii) transferred, or (iii)
reserved by official action of the unit’s governing body prior to May 1, 2011. The form described
in Appendix A is provided for this purpose – “Report of Allocation Granted by Home Rule”.
Once Volume Cap is properly reserved by a Home Rule unit prior to May 1, 2011, the
Governor’s Office will not object to the subsequent transfer or reallocation of such cap, or filing
of a carry-forward of such volume cap, and no notice to the Governor’s Office of any such
subsequent action is required. {Please note, however, that Home Rule units must provide notice
to the Governor’s office, as provided in Section 6 of the Illinois Allocation Act, within fourteen
days of said reallocation.}
Please Note - Copies of “Official Action”, as defined in the Illinois Allocation Act, must
accompany this reporting submission. Submission will not be deemed complete unless a
copy of Official Action is included with the submissions.
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NON-HOME RULE UNITS
Allocation Requests
January 1 Benchmark
The 2011 allocation of Volume Cap available on or after January 1, 2011 to be issued by Non-
Home Rule units of local government is expected to be $232,818,733.00. Non-Home Rule units
are defined as municipalities or counties, other than Home-Rule units. All other forms of
government, such as local water districts or airport authorities, must apply for Volume Cap as a
State Agency.
The Governor’s Office will accept Non-Home Rule units’ requests for Volume Cap from the
Local Government Pool beginning on the first State business day on or after January 1, 2011
(January 2, 2011). Requests will be accepted, via the methods described on page 3, only on or
after 8:30 a.m., January 2, 2011. No requests can or will be accepted prior to this date and time.
On the first date that applications may be received all applications received between 8:30am
and 5pm on such date shall be deemed equally first in line and the Governor’s Office shall
grant cap as it may determine. If more than one request is received in a day, other than the
first day that applications may be submitted, completed requests will be logged in by the
time the electronic submission received, and processed on a first-come, first-granted basis.
If a determination is made that there is a sufficient amount of allocation remaining in the total
available allocation, an allocation approval letter will be sent to the applicant. The approval letter
will be mailed by first class U.S. Mail to the signator of the application letter. Express mail may
be used upon request and at the issuer’s expense.
July 15 Benchmark
Of the total amount allocated to Non-Home Rule units, the amount of remaining allocation as of
July 14, 2011 (the “Non-Home Rule Pool”) shall be reserved to the Governor’s Office on July 15,
2011 to be allocated to the State, State agencies or Non-Home Rule units as described in the
Illinois Allocation Act. Requests submitted prior to July 15 that are not completely fulfilled must
be re-filed on or after July 15 if volume cap is still requested.
The Governor’s Office will accept Non-Home Rule units’ requests for Volume Cap from the
Non-Home Rule Pool beginning on the first State business day on or after July 15, 2011.
Requests will be accepted, via the methods described on page 3, only on or after 8:30 a.m., July
15, 2011. No requests can or will be accepted prior to this date and time. On the first date that
applications may be received all applications received between 8:30am and 5pm on such
date shall be deemed equally first in line and the Governor’s Office shall grant cap as it may
determine. If more than one request is received in a day, other than the first day that
applications may be submitted, completed requests will be logged in by the time the
electronic submission is received, and processed on a first-come, first-granted basis.
Please Note –
• A completed “Allocation Request Letter” (Appendix A) and a copy of an “Official
Action”, as defined in the Illinois Allocation Act, must accompany all request
submissions (January 1 or July 15). A submission will not be deemed complete
unless a copy of Official Action is included in the transmittal.
• No Non-Home Rule unit may be granted more than 10% of the amount of total
allocation initially available to units of local government for a single project. Non-
Home Rule units may submit separate requests for multiple projects. Requests
must be for specific projects, not general use. Non-Home Rule units do not have
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power under statute to transfer or reallocate cap to other Non-Home Rule or Home-
Rule units. Requests may be made only for cap that will be used within the Non-
Home Rule unit's jurisdiction, as evidenced by such documentation or evidence as
the Governor's Office shall request. Letters of intent from lenders shall be deemed
prima facie evidence. Units planning to pool their allocations must certify their
intent to comply with this section in their request letter.
• The allocation approval letter is valid for a period of 60 calendar days from the date
of the letter. This period is set by the Illinois Allocation Act and cannot be extended.
• Pursuant to Section 6 of Illinois Allocation Act, a Non-Home Rule unit IS NOT
AUTHORIZED TO REALLOCATE all or any unused portion of its allocation.
Direct and indirect reallocations by Non-Home Rule Units are strictly prohibited.
This prohibition is discussed more fully in the “Reallocation Provisions” of these
Guidelines.
• The proceeds from bonds utilizing Volume Cap allocated to a Non-Home Rule unit
pursuant to these Guidelines must be used within the jurisdiction of the Non-Home Rule
unit.
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Non-Home Rule Reporting
Confirmation of Issuance
Pursuant to Section 7 of the Illinois Allocation Act, Non-Home Rule units are required to report,
within 10 calendar days of issuance, the following:
(a) Name of the Issuer;
(b) Principal amount of the issue;
(c) Purpose for which the private activity bonds were issued;
(d) The amount, if any, used to refund any prior issue of private activity bond; and
(e) IRS 8038
A form of the “Confirmation of Bond Issuance” letter is provided in Appendix A.
If the amount of bonds issued as stated in the confirmation letter is less than the amount approved
for allocation for that project, the amount of unused allocation shall be added to the remaining
pool allocation available. This “lapsed” volume cap will be offered first to all issuers who have
requested volume cap whose requests were not completely fulfilled, in the order that such
requests were initially filed. If more than one request was initially filed at the same time, the
order of filing will be randomly assigned for purposes of offering lapsed cap. Volume cap is not
considered lapsed unless the issuer or issuer’s representative states in writing that all or a portion
of the cap will not be used.
Annual Reporting of Housing Projects
The Illinois Allocation Act requires Non-Home Rule units to provide an annual report of all
private activity bonds issued for any housing purposes which utilizes volume cap allocated by the
State. Details on the reporting requirement can be located in the Section 7.5 of the Illinois
Allocation Act. A form to aid reporting has been provided in Appendix B to these Guidelines.
Calendar Year 2011 submissions are to be sent via the instructions set forth on page 3 of these
Guidelines by February 1, 2011. An additional copy of this report only must also be submitted to
the Illinois Housing Development Authority (“IHDA”) at the following address:
Illinois Housing Development Authority
Attention: General Counsel
401 North Michigan Avenue
Chicago, IL 60611
Please Note - Excel version of this form is available for download on our webpage
(http://www.state.il.us/budget/) for your convenience.
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STATE AGENCIES
Allocation Requests
For calendar year 2011 there is expected to be $232,818,733.00 for use by State Agencies, (the
“State Agency Pool”), defined as any State agency, commission, board, authority, or body politic
and corporate of the State authorized by law to issue Private Activity Bonds, other than a Non-
Home Rule or Home-Rule unit.
The Governor’s Office may allocate among all State agencies from the State Allocation Pool
available after January 1, 2011 (January 2, 2011). In addition, State agencies may apply
beginning on or after the first State business day after June 1, 2011 for the allocation retained by
the Governor’s Office from the Home-Rule Pool and beginning on or on July 15, 2011 for the
allocation retained, if any, from the Non-Home Rule Pool. Requests submitted prior to June 1
which are not completely fulfilled and requests submitted prior to July 15 which are not
completely fulfilled must be re-filed after July 15 if cap from the Non-Home Rule pool is
requested. Please see “HOME RULE” and “NON-HOME RULE” sections for submission
procedures.
Please Note-
• Requests will be processed only for allocation to be used directly by the requesting
State agency. Requests may be requested and granted on a lump-sum by private
activity bond category or individual project basis as the Governor’s Office may
determine. Joint requests from more than one State agency or units of government
or requests from one State agency for an allocation that will be used by other units
of government will not be considered. Once an allocation is given to a specific State
agency, the Governor’s Office will not object if units pool their allocations and join
together in a bond issue as advised by legal counsel.
• State agencies may submit requests for allocations of any amount. The 10% limit
does not apply to State Agencies
• The Governor’s Office may consult with State agencies prior to submission of their
allocation requests and determine the amount of allocation that shall be requested
and approved. The allocation shall be valid through the end of the calendar year.
• State agencies may reallocate their unused allocation in the manner described in
“REALLOCATION PROVISIONS” with the approval of the Governor’s Office. A
State agency that issues bonds after receiving a reallocation from a Home-Rule unit
or another State agency shall submit the information described in the “Reporting”
section below.
• State agencies also may file a carry-forward of an allocation remaining at the end of
one calendar year to the next under certain circumstances, with the approval of the
Governor’s Office. Issuers should consult their legal counsel with respect to the
applicability of this provision to their circumstances
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State Agency Reporting
Confirmation of Issuance
Pursuant to Section 7 of the Illinois Allocation Act. State Agencies are required to report, within
10 calendar days of issuance, the following:
(a) Name of the Issuer;
(b) Principal amount of the issue;
(c) Purpose for which the private activity bonds were issued;
(d) The amount, if any, used to refund any prior issue of private activity bond; and
(e) IRS 8038
A form of the “Confirmation of Bond Issuance” letter is provided in Appendix A.
If the amount of the bonds issued as stated in the confirmation letter is less than the amount
approved for allocation for that project, the unused allocation amount shall be retained by the
State Agency unless otherwise directed by the Governor’s Office.
Annual Reporting of Housing Projects
Pursuant to the Illinois Allocation Act, State Agencies are required to provide an annual report of
all private activity bonds issued for any housing purposes which utilizes volume cap allocated by
the State. Details on the reporting requirement can be located in Section 7.5 of the Illinois
allocation Act and a form has been provided in Appendix B for submission. Calendar Year 2011
Submissions are to be sent via the instruction set forth on page 3 of these guidelines by February
1, 2011. An additional copy of this report only must also be submitted to the Illinois Housing
Development Authority (“IHDA”) at the following address:
Illinois Housing Development Authority
Attention: General Counsel
401 North Michigan Avenue
Chicago, IL 60611
Please Note - Excel version of this form is available for download on our webpage
(http://www.state.il.us/budget/) for your convenience.
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REALLOCATION PROVISIONS
Reallocations by the State, a State Agency or a Home Rule Unit
The State, any State Agency or Home Rule unit may voluntarily reallocate to any Non-Home
Rule unit of local government, Home-Rule unit, the State or any State agency all or any portion
of its unused allocation. {The State Agency or Home Rule unit reallocating all or a portion of its
unused allocation must provide notice to the Governor’s office within fourteen days of said
reallocation.}
Consistent with the Illinois Allocation Act and these guidelines, entities that issue private activity
bonds on the basis of reallocations must submit to the Governor’s Office written evidence of such
reallocation and a confirmation of bond issuance letter within ten calendar days from the date the
bonds are issued.
Reallocations by a Non-Home Rule Unit Are Prohibited
Non-Home Rule units may not reallocate to any issuer. This prohibition applies to direct
reallocations and to reallocations attempted via an intergovernmental or other agreement.
Allocations made to Non-Home Rule units pursuant to the Illinois Allocation Act and these
Guidelines may not be used in an issuance by another governmental entity on behalf of the Non-
Home Rule unit or as a surrogate for the Non-Home Rule unit via an intergovernmental or other
agreement.
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APPENDIX A
STANDARD FORM OF LETTERS
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(Letterhead of Signator)
ALLOCATION REQUEST LETTER
FROM ALL ISSUERS
(Date)
Office of the Governor
Governor’s Office of Management and Budget
603 Stratton Building
Springfield, Illinois 62706
ATTENTION: Debt Management Unit
RE: Issuer: ________________________________________
Type: (Home-Rule, Non-Home Rule or State agency)
Maximum Principal Amount: _______________________
Bond Description: (project, beneficiary, location, type/category of bonds)
Dear Governor Quinn:
In accordance with the Tax Reform Act of 1986 as passed by 99th Congress 2nd Session
(1986), as amended, and 30 ILCS 345, the (name of issuer) respectfully requests an allocation for
the above-captioned private activity bonds. In preparation for this bond issue to date, all
applicable Federal and State requirements have been complied with. A copy of the inducement
resolution or similar official action for this issue has been attached herewith.
[(The following is required only of Non-Home Rule units which expect to join other units
in a single bond issue as described in the guidelines): I hereby certify that (name of issuer)
intends to comply with requirements set forth in the Governor's Office guidelines and will not
transfer or reallocate any cap received from the Governor's Office to other Non-Home Rule or
Home-Rule units and will use the cap only within our jurisdiction.]
I hereby certify under penalty of perjury, that to the best of my knowledge, the issuance
of the Private Activity Bond was or will not be made in consideration of any bribe, gift, gratuity
or direct or indirect contribution to any political campaign.
Please forward the allocation approval letter to the undersigned [or to: ______________].
Bond counsel for these bonds [is expected to be ______________, who may be reached at [phone
number]] [has not yet been selected].
Sincerely,
(name of issuer)
______________________________
(signature of authorized public official)
(title)
(phone number)
[Note: The Bond description cannot be materially changed after submission.]
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(Governor’s Letterhead)
BOND ALLOCATION APPROVAL LETTER
(Date)
Allocation Number (our assigned number)
(name of issuer)
Attention: (Name of Official)
Re: Issuer: ________________________________________________
Type: (Home-Rule, Non-Home Rule or State agency)
Maximum Principal Amount: ______________________________
Bond Description: (project, beneficiary, location, type/category of bonds)
Ladies and Gentlemen:
In accordance with the Tax Reform Act of 1986, as amended, and 30 ILCS 345, the
above-captioned Issuer has requested an allocation for Private Activity Bonds with respect to the
above-captioned bonds. In support of this request, I have been presented with the resolution duly
adopted by the Issuer or similar official action with respect to the above-captioned bonds.
I hereby allocate $________ of the State’s 2011 maximum limit on private activity bonds
to the above-captioned Issuer.
Pursuant to Section 6 of the Illinois Private Activity Bond Allocation Act, this allocation
is only valid if:
(1) the proceeds from the bonds (the “Bonds”) utilizing the bond volume cap are to
originate single family mortgages to finance the purchase of homes located within the
jurisdiction of the unit local government applying for the bond volume cap, or the
costs associated therewith, or, if not so used, applied to redeem the Bonds; and
(2) the unit of local government is the Issuer of the Bonds.
“Issuer” as used herein is the entity named on the Bonds and obligated for the repayment of
the Bonds and does not include an entity for whom bonds have been issued by another party
via an intergovernmental or other agreement.
This allocation is valid through and including __________________. If the above-
captioned bonds have not been issued by said date this allocation automatically expires and is
available for reallocation.
Sincerely,
PAT QUINN
Governor
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(Letterhead of Signator)
CONFIRMATION OF BOND ISSUANCE
TO BE PROVIDED BY ISSUER
(Date) [Within 10 calendar days of issuance]
Allocation Number: (assigned by us in the allocation approval letter)
Office of the Governor
Governor’s Office of Management and Budget
603 Stratton Building
Springfield, Illinois 62706
ATTENTION: Debt Management Unit
Re: Issuer: ____________________________________________
Type: (non Home-Rule, Home-Rule or State agency)
Date of Issuance: ___________________________________
Principal Amount Issued: ____________________________
Bond Description: (project, beneficiary, location, type/category of bonds)
Dear __________:
In accordance with the Tax Reform Act of 1986, as amended, and 30 ILCS 345,
the above-captioned Issuer is giving notice that the above-captioned private activity
bonds have been issued. With regard to the issuance of these bonds, all applicable
federal and state requirements have been complied with. The total allocation provided
for this bond issue in the Allocation Approval Letter dated __________________ was
$_______________. The total principal amount actually issued was
$___________________________ and, therefore, the amount of $_________________
is unused allocation that may be added to the total available allocation.
Sincerely,
(name of issuer)
______________________________
(signature of authorized public official)
(title)
Attachments
[Note: If the bonds were issued on the basis of a voluntary reallocation of unused
allocation or as a result of a carry-forward of allocation from a prior year, this fact
should be so stated in this confirmation letter and a copy of the written evidence
of such reallocation or carry-forward should be attached.]
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(Letterhead of Signator)
REPORT OF ALLOCATION GRANTED
BY HOME-RULE UNITS
(Date) [Due Thursday, May 10, 2011]
Office of the Governor
Governor’s Office of Management and Budget
603 Stratton Building
Springfield, Illinois 62706
ATTENTION: Debt Management Unit
Re: Issuer: (Home-Rule unit)
Total 2011 Volume Cap Allocation: [see list attached to guidelines for
population, multiplied by $95.00]
Volume Cap allocations granted, transferred, or reserved by Issuer resolution
prior to May 1, 2011:
1. Principal Amount of Issue: ________________________
Bond Description: (Type of bond)
(Repeat as necessary identify all specific allocations)
If reallocated to another issuer, state name of issuer:________________________
Copies of allocation resolutions or ordinances are attached. [Note:
Memorandums of agreements with businesses need not be attached.]
Total Allocation Granted or Reallocated $____________________________
Sincerely,
(name of issuer)
______________________________
(signature of authorized public official)
(title)
(phone number)
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APPENDIX B
ANNUAL HOUSING REPORT
SAMPLE FORM
(Excel version available for download on GOMB website - http://www.state.il.us/budget/)
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Statutory Requirement (30 ILCS 345/7.5)Explanation/Detail Insert Required Information
Bond Issuer Entity Issuing Bonds:
Person Completing Report (Drafter)Name:
Drafter Contact Information Company:
Address:
Address:
City, State, Zip:
Phone:
E-mail Address:
Reporting Period Calendar Year:
Date of Report Date (no less than 45 days
prior to end of Reporting
Period):
Bond Proceeds Used for Projects and
Loans
Percentage of Total
Issuance:
Total Cost of Issuance Amount:
Bond Proceeds Used to Refund Prior
Bonds
Amount:
Unused Proceeds at Time of Report Amount:
Plan for Use of Any Unused Proceeds
For Multifamily Rental Units Only
Total Number of Developments Total:
Total Number of Units Total:
Income Levels for All Units (using Area
Median Income, or "AMI")
No. Units at 30% AMI or
less:
No. Units at 40% AMI:
No. Units at 50% AMI:
No. Units at 60% AMI:
No. Units at 80% AMI:
No. of Other Restricted
Units (% AMI):
No. of Other Restricted
Units (% AMI):
No. of Other Restricted
Units (% AMI):
Unrestricted (Market Rate):
Annual Comprehensive Housing Plan
Priorities (see below for priority key)
For Single Family Units Only
Loans and Households Achieving
Homeownership with Bond Proceeds
Number of Mortgage
Loans:
Number of Households:
Loan Amounts, Actual and Effective
Interest Rates
Annual Comprehensive Housing Plan
Priorities (see below for priority key)
First-time Homebuyers Number:
Homeownership Counseling No. of assisted
homeowners who received
any homeownership
counseling:
Key to Priorities
Any questions on how to complete this form should be directed to Charlotte Flickinger at the Illinois
Housing Development Authority at 312-836-5200 or TTD 312-836-5222.
QUESTIONS?????
Extremely Low Income - No. Units Serving Very Low-Income (less than 30% AMI) Households and
Families
Very Low Income - No. Units Serving Very Low-Income (31 to 50% AMI) Households and Families
Disabled - No. Units Serving People with Disabilities (as defined in the Illinois Comprehensive
Housing Plan, found at www.ihda.org; choose "Housing Policy and Planning" in the left margin)
Homeless - No. Units Serving Homeless People and Families and Those At-Risk of Homelessness
Live Near Work - No. Units Serving Low and Moderate-Income Families and People Unable to Find
Affordable Housing Near Employment or Transportation
Preservation - No. of Units for Low-Income Families and People Living in Existing Affordable Housing
that is in Danger of Becoming Unaffordable
Attach detail showing the number units serving the priority
populations described below, along with documentation
showing efforts to serve Priority Populations, when
available.
Attach detail showing the number units serving the priority
populations described below, along with documentation
showing efforts to serve Priority Populations, when
available.
Attach List of Individual Loan Amounts, detailing the actual
and effective interest rate for each loan.
Bond Issuer Annual Reporting Form
Attach Narrative and Supporting Documentation Showing
Commitments to Utilize Proceeds, including timetable for
use.
Information Required for All Bond Issues
NOTE: The table of current AMI figures
to be used in compiling this information
may be found at
http://www.ihda.org/Downloads.aspx
(search "Income Limits") or by calling
the Illinois Housing Development
Authority at 312-836-5200.
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APPENDIX C
POPULATION ESTIMATES
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Home Rule Unit1 Population2 Home Rule Unit1 Population2
Addison Village 36,918 Des Plaines City 56,810
Alsip Village 18,580 Dolton Village 23,758
Alton City 29,264 Downers Grove Village 49,143
Arlington Heights Village 73,153 Du Quoin City 6,303
Aurora City 172,950 East Dundee Village 3,149
Bannockburn Village 1,886 East Hazel Crest Village 1,527
Barrington Hills Village 4,375 East St. Louis City 28,753
Bartlett Village 42,770 Edwardsville City 24,475
Bartonville Village 6,217 Elgin City 107,519
Batavia 27,700 Elk Grove Village Village 33,124
Bedford Park Village 530 Elmhurst City 46,314
Belleville City 41,285 Elmwood Park Village 23,926
Bellwood Village 18,853 Elwood Village 2,357
Benton City 6,910 Evanston City 77,857
Berkeley Village 4,885 Evergreen Park Village 19,237
Berwyn City 49,664 Fairview Heights City 16,706
Bloomingdale Village 21,858 Flora City 4,680
Bloomington City 74,184 Forest View Village 713
Bolingbrook Village 70,881 Freeport City 24,699
Bridgeview Village 15,006 Galesburg City 31,006
Bryant Village 242 Glendale Heights Village 31,877
Buffalo Grove Village 42,852 Glen Ellyn Village 27,236
Burbank City 27,467 Glenview Village 46,207
Burnham Village 3,954 Glenwood Village 8,453
Cahokia Village 15,103 Golf Village 442
Calumet City City 36,619 Granite City City 30,695
Calumet Park Village 7,953 Gurnee Village 30,571
Carbon Cliff Village 1,646 Hanover Park Village 36,703
Carbondale City 26,235 Harvey City 27,946
Carlock Village 503 Harwood Heights Village 8,009
Carol Stream Village 40,041 Hazel Crest Village 13,996
Carpentersville Village 38,020 Herrin City 12,450
Carterville City 5,518 Highland Park City 31,516
Champaign City 80,286 Highwood City 5,382
Channahon Village 14,048 Hillside Village 8,265
Chicago City 2,851,268 Hodgkins Village 2,040
Chicago Heights City 30,412 Hoffman Estates Village 53,655
Chicago Ridge Village 13,310 Homer Glen Village 26,150
Christopher City 2,798 Hopkins Park Village 847
Cicero Town 80,100 Inverness Village 7,649
Collinsville City 26,016 Jacksonville City 19,214
Cook County, Unincorp 97,713 Joliet City 147,648
Country Club Hills City 16,605 Kankakee City 26,840
Countryside City 5,785 Lake Barrington Village 4,973
Crainville Village 1,362 Lake Bluff Village 6,223
Crystal Lake City 42,180 Lake Forest City 20,991
Danville City 32,467 Lake in the Hills Village 29,704
Darien City 22,389 Lansing Village 26,524
Decatur City 76,199 LaSalle City 9,497
Deerfield Village 19,636 Lincolnshire Village 7,956
DeKalb City 45,734 Lincolnwood Village 11,742
DePue 1,735 Manhattan Village 7,345
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Home Rule Unit1 Population2 Home Rule Unit1 Population
2
Marion City 17,460 Prairie Grove Village 2,007
Mascoutah City 6,797 Quincy City 40,061
Maywood Village 24,903 Rantoul Village 12,247
McCook Village 236 Riverdale Village 14,080
McHenry City 27,165 Riverwoods Village 4,072
Mettawa Village 516 Robbins Village 6,330
Midlothian Village 13,577 Rockdale Village 2,004
Moline City 43,050 Rock Island City 38,084
Monee Village 4,993 Rolling Meadows City 23,324
Monmouth City 9,244 Romeoville Village 37,997
Morton Grove Village 22,412 Rosemont Village 3,907
Mound City City 574 Round Lake Beach Village 27,790
Mount Prospect Village 53,050 Sauget Village 239
Mount Vernon City 16,185 Schaumburg Village 71,303
Muddy Village 72 Schiller Park Village 11,431
Mundelein Village 33,979 Sesser City 2,116
Murphysboro City 8,106 Sherman Village 3,873
Naperville City 143,661 Skokie Village 66,468
Naples Town 124 South Barrington Village 4,494
Nauvoo City 1,141 South Holland Village 21,045
New Lenox Village 24,286 Springfield City 118,033
Niles Village 28,513 St. Charles City 32,840
Normal Town 52,799 Standard Village 133
Norridge Village 13,876 Stickney Village 5,741
Northbrook Village 33,764 Stone Park Village 4,851
North Chicago City 32,656 Streamwood Village 36,974
Northfield Village 5,463 Sycamore City 17,816
Northlake City 11,380 Thornton Village 2,375
North Utica Village 1,051 Tilton Village 3,061
Oakbrook Terrace City 2,384 Tinley Park Village 59,140
Oak Forest City 27,681 Tuscola City 4,570
Oak Lawn Village 52,948 University Park Village 8,222
Oak Park Village 53,125 Urbana City 39,985
O'Fallon City 27,778 Valmeyer Village 1,168
Old Mill Creek Village 264 Volo Village 1,044
Onarga Village 1,350 Warrenville City 13,050
Orland Park Village 55,236 Washington Park Village 5,554
Oswego Village 29,364 Watseka City 5,375
Palatine Village 66,690 Waukegan City 90,622
Park City City 6,710 West Chicago City 26,475
Park Forest Village 22,462 West City Village 764
Park Ridge City 36,806 West Dundee Village 8,015
Pekin City 33,580 West Frankfort City 8,125
Peoria City 115,520 Wheaton City 54,568
Peoria Heights Village 6,278 Wheeling Village 35,912
Peru City 9,792 Williamsville Village 1,387
Phoenix Village 2,034 Wilmette Village 26,300
Plainfield Village 36,659 Winnetka Village 12,381
Posen Village 4,875 Woodridge Village 34,173
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For City Council meeting of April 12, 2011 Item H1
Business of the City by Motion: Township March 2011 Bills
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Mary Johns, Director Library Services
Subject: Township of Evanston March 2011 Bills
Date: April 5, 2011
Recommended Action:
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of March 2011
in the amount of $188,561.94.
Funding Source:
Township budget, see attached bills list.
Summary:
Township of Evanston monthly expenditures totaling $188,561.94 requires Township
Trustees approval.
Attachments:
GA Monthly Report
GA Medical Report
GAAS Client Information
EAS Report
Memorandum
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For City Council meeting of April 12, 2011 Item O1
Business of the City by Motion: Funding for Technology Innovation Center
For Action
To: Honorable Mayor and Members of the City Council
From: Stephen Griffin, Director, Community & Economic Development Dept.
Nancy Radzevich, Economic Development Division Manager
Subject: Funding Request in the Amount of $75,000 for the Technology Innovation
Center (TIC)
Date: April 4, 2011
Recommended Action:
The Economic Development Committee (EDC) and staff recommend approval of
$75,000 in funding for a 9 month period, commencing April 1, 2011 through December
31, 2011, to the Technology Innovation Center (TIC) and that the City Manager enter
into an agreement with the TIC for funding based on the conditions included in the
March 17, 2011 staff recommendation memorandum to Economic Development
Committee.
Funding Source:
Economic Development Fund (Acct 5300.62659)
Summary:
If approved, the funds will be leveraged by the Technology Innovation Center to support
the operation of the incubator including business development programs, tools, and
services and operating staff. These programs, services and staff are used to attract
new incubator firms and to support the development of existing firms and assist them in
“graduating” to second-stage firms. Based on a 2010 survey of current and past
incubator firms, as of July 2010 there were 67 Incubator companies and alumni “second
stage” companies located in Evanston, occupying a total of 135,207 square feet of
office space and employing approximately 470 full-time staff. The TIC currently has
forty-one start-up companies; thirty-six at the 820 Davis Street location and six at the
825 Chicago Avenue site. Downtown Evanston (EVMARK) recently relocated to the
Davis Street site also.
Background:
At the March 23, 2011 Economic Development Committee (EDC) meeting, the EDC
voted unanimously to provide the Technology Innovation Center (TIC) with funding
Memorandum
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Page 2 of 2
assistance in the amount of $75,000, for a period of nine months, with the conditions
specified in the March 17, 2011 staff recommendation memorandum.
The materials submitted by the TIC, the March 17, 2011 staff recommendation
memorandum, and the draft meeting minutes are included for review and consideration.
Attachments:
March 17, 2011 staff memorandum to Economic Development Committee
March 16, 2011 applications and supporting documents from Technology Innovation
Center (Link to TIC application is available on the following Economic Development
Committee Webpage. The TIC application begins on page 130 of the March 23, 2011
packet.
http://www.cityofevanston.org/government/agendas-minutes/agendas-minutes---
economic-development/index.php
Draft Economic Development Committee minutes of meeting March 23, 2011 will be
available on the website by Tuesday, April 12, 2011. Use link above.
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To: Chair and Members of the Economic Development Committee
From: Steve Griffin, Community & Economic Development Director and
Nancy Radzevich, Economic Development Manager
Subject: Technology Innovation Center (TIC) 2011 Funding Request
Date: March 17, 2011
Background
On March 4, 2011, the Economic Division (ED) of the Community and Economic
Development Department received a draft application from Technology Innovation
Center (TIC) for Economic Development funds. Staff reviewed the draft application, and
on March 8, 2011 met with the TIC staff and the Board Chairman to discuss Staff’s
questions, comments, and suggestions for clarification. As the expected edits were
mostly related to the need for additional clarification on the past achievements and
future goals, as well as some suggested “tweaks” to the proposed program tasks for
which they were seeking funding, Staff and TIC mutually agreed to target the March 23,
2011 Economic Development Committee meeting for the review of the final application.
FY11 Economic Development Grant Request
On March 16, 2011, TIC filed their application for $103,600 of Economic Development
Grant funds for a one year period. The breakdown of grant funding request is as
follows:
¾$11,000 Alumni Group and Fundraising.TIC is proposing to expand the
mentoring program, hold a Business Plan Competition and develop a fundraising
strategy; and
¾$27,000 for Broadband Internet Upgrade. Additional funding is being
requested to continue with upgrade of the managed internet services in order to
make TIC premier supplier of these services in order to attract more early stage
companies;
¾$17,000 for Seminars/Networking Events/Student Projects. TIC is seeking
funding to continue with the series of workshops on small business development,
create new series where entrepreneurs discuss obstacles they overcame to
achieve company growth, participate in Chicago networking event, and to help
their companies to secure student projects with area universities;
¾$30,000 for online Marketing/Cloud Applications for Small Businesses. TIC
is proposing to redesign the website, expand and integrate social media
channels, and purchase subscriptions to cloud applications providing marketing
Memorandum
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and other small business services, which will be shared with client companies;
and
¾$18,600 for Management and Client Services for the TIC. This includes
shared resources (office space, conference rooms, legal clinic, etc.) as well
staffing.
Other Related TIC Funding
Per TIC’s applications, the following are the related sources of incomes for the TIC
operation.
¾Community Development Block Grant (CDBG). In addition to this current
request for funding, TIC has been awarded CDBG funds by the City of Evanston
for FY11 as follows:
$25,000 for Microenterprise Program Support. This award is for TIC’s
Evanston Business Ownership Initiative (EBOI), which allows TIC staff to
provide counseling and support services to the Evanston Community, with a
focus on low-income businesses and businesses that serve the low-income
community.
Per Sarah Flax, the City’s Housing and Grants Administrator, typically the CDBG
funding has been primarily used for salaries, but also can be used toward other
program costs. To date, the actual CDBG grant award to the City has not been
finalized, as such the $25,000 award to TIC may be amended if the City receives
less funding than anticipated.
Although this grant is also to the TIC, the CDBG grant award is for a separate
and distinctive program versus the programs which will be funding through the
Economic Development fund.
¾Private Sources. TIC is also receiving funding from private sources as follows:
$20,000 in Private Contributions;
$57,000 in Tenant Income; and
$3,000 in Parking Fees.
Staff Summary
TIC is a small business incubator that is for early stage technology-based businesses.
Although the TIC’s application is broken down into five distinctive tasks, these five tasks
are collectively geared towards to general goals and outcomes:
¾Provide support to existing early stage technology-based TIC businesses.
One of the TIC’s primary roles is to support existing “early stage” technology-
based businesses both in day-to-day operations, and provide some additional
“business development” support, through their mentoring programs, educational
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seminars, etc., to help them to transition from “early stage” to “second stage”
technology-based businesses.
¾Attract new early stage technology-based TIC businesses. The TIC staff
needs to continually recruit additional small start-up companies, as current early
stage companies move towards becoming “second stage” companies and
eventually move out of the incubator.
In the attached application (in Section 3 of the application form and Attachment G), the
TIC provided detailed summaries of what was achieved with last year’s funding. The
following is an overview of those items:
¾Business Survey: TIC completed the survey of TIC graduate companies, who
stayed in Evanston, to understand the impacts of their expansion and determined
how much office space they lease (providing revenue to the City) and number of
permanent jobs that have been created by these firms;
¾New Business Attraction: TIC attracted 15 new companies to the incubator
since May 1, 2010, of which 7 of those companies are “NU companies” (student
or faculty associated). See Attachment G for list of new businesses.
¾Job Creation: Related to above, 15 new full-time and 10 new part time jobs
were created in TIC since May 1, 2011.
¾Graduation to “Second Stage” Companies: Nine of the existing early stage
companies graduated, of which three were retained in Evanston.
¾Educational Seminars: TIC completed 5 technology entrepreneurship seminars.
¾Marketing:TIC utilized some funding to increase public awareness and received
recognition in Forbes as a “top tier” technology incubator and generated
recognition of Evanston through the Huffington Post.
¾Student Projects for TIC Companies: TIC promoted the early stage businesses
through three area universities and, in 2010, 70 students from area universities
participated on 20 projects for TIC companies, which included market research,
prototyping and design.
The retention of 1/3rd of the graduated TIC firms in Evanston is below what the City
would prefer, however, Staff acknowledges that the retention of these businesses in
Evanston should fall more to the City versus the TIC. The best way to address the
business retention issue is for better coordinated between TIC and the City, and to work
with TIC on an early notification program so that Staff has sufficient time to effectively
work on ways to encourage the “second stage” firms to stay within Evanston.
With the additional resources in the ED Division, Staff is prepared to have a greater
involvement with the TIC, generally, and the TIC’s firms, specifically, and will work more
closely with both entities to try to increase the percentage of graduated firms that are
retained in Evanston.
Recommendation
In reviewing the current funding request, Staff generally supports the proposed tasks in
the application, but believe that some additional information and/or clarification is
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needed on a couple of items. In reviewing Task 1 (Alumni Group and Fundraising) and
Task 3 (Seminars/Networking Events/Student Projects), Staff believe there are areas
where these two programs overlap and suggest that TIC look at combining these task to
create a more effective and efficient overall program. Specifically, Staff believes it is
beneficial to tie the Alumni Group and mentoring program with the seminar/educational
and networking series, in order to create a more dynamic connection between the
current and graduated firms. As one of the goals of the seminars, networking sessions,
and mentoring programs is for early stage firms to get training, education and/or gain
“connections” in order to allow them to graduate from the incubator, Staff believes there
is a natural connection between these two proposed Tasks.
With respect to the funding associated with these combined Tasks, Staff is
recommending a reduction in the grant funding. With additional resources in the ED
Division, Staff believes we can provide some additional direct assistance with these
programs and with the Alumni group activities. Further, as there is only $229,000
available in FY11 Budget for grants to Service Partners, Staff is recommending that this
combined Task be approved for no more than $24,400 combined, annually, versus the
$28,000 currently requested.
Staff has discussed this suggestion with the TIC and fully expect that Staff can work
with TIC to clarify this in a relatively quick manner, and would recommend that this done
prior to the release of the funds for this portion of the grant.
Recommended Grant Award and Conditions
As the City has recently changed its fiscal year (previously March 1st through February
28th) to coincide with the standard calendar year, the City’s current budget and fiscal
year is a 10 month period, running from March 1, 2011 through December 31, 2011. In
order to try to keep all funding requests from our service providers on a similar cycle
with the City’s budget, Staff is recommending that the current funding round for agency
grants be prorated to a 10 month versus 12 month funding cycle. In this case, as the
TIC’s last funding agreement runs through March 31, 2011, staff is recommending
a 9 month prorated grant award, to run through December 31, 2011.
Staff recommends approval of a $75,000 grant for TIC, for a 9 month period (April 1,
2011 – December 31, 2011) as follows:
1.$18,300 (equivalent to $24,400 12 month award) for Tasks 1 and 3,
combined: Alumni Group and Fundraising and Seminar/Networking
Events/Student Projects, subject to TIC presenting a revised summary
program for these combined Tasks for review and approval by Staff, prior
to the release of this portion of the grant funds.
2.$20,250 (equivalent to $27,000 12 month award) for Task 2: Broadband
Internet Upgrade.
3.$22,500 (equivalent to $25,000 12 month award) for Task 4: Online
Marketing/Cloud Applications for Small Businesses;
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4.$13,950 (equivalent to $18,600 12 month award) for Task 5: Management
and Client Services.
Staff recommends this funding with the following conditions, if all above programs and
tasks are approved at the recommended funding levels:
1.Performance standard. The TIC shall strive to utilize the approved funding to
attract new early start technology-based businesses, through which additional
jobs will be created, and to assist the City with their effort to retain graduating TIC
firms within Evanston and to meet the following specific performance measures
(prorated over a 9 month period):
a. Attract at least 8 new early stage technology-based businesses to the TIC;
b. Help the TIC firms to create at least 22 new jobs, of which at least 60% of
all new jobs created to be permanent full-time jobs.
c. Conduct at least 6 technology business based seminars to provide
training/education for business development to at least 15 TIC firm; such
seminars shall be specifically designed to provide these small businesses
tools, resources, etc. to help them transition from “early stage” to “second
stage” firms. TIC staff shall conduct follow-up interviews/surveys to identify
how the strategies from the seminars were employed at various firms and
how they were used to further job creation, their firm’s growth, and/or
other definable advantages for businesses.
d. Assist at least 7 existing early stage businesses to graduate from the TIC,
and such efforts should be targeted towards the longer term incubator
tenants. In order to help achieve this goal, TIC shall work with City Staff to
develop a plan/strategy to encourage the firms to move towards
graduation in a timely manner, and such plan shall specifically target firms
that have been in the incubator for 5 years or more. The TIC shall notify
Staff as soon as possible on potential graduations of existing TIC firms, to
ensure that Staff has sufficient time to work on retaining these firms within
Evanston.
e. Connect at least 3 TIC firms with 3 Alumni businesses through a
mentoring program to increase businesses development skills of the early
stage Technology-based TIC firms.
f. TIC shall maintain its 30,000 sq. ft. of dedicated incubator space, including
dedicated service and support staff, in downtown Evanston. The space
accommodates basic office, laboratory and light manufacturing uses and
includes high speed redundant broadband with hosting capability and
professional services in the areas of finance, marketing, legal, and
negotiations
2.Increase Retention of “Second Stage” firms in Evanston. Related to 1.d.,
above, TIC shall work with the City to develop an early notification plan for all
potential “early stage” firm graduations from the incubator and shall assist Staff in
the development of a strategy to retain the “Second Stage” firms within Evanston.
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3.Evanston Participation in TIC Management. Evanston will nominate and TIC
will elect a mutually acceptable qualified director to the TIC Board of Directors for
a period of 9 months, in accordance with the conditions specified in TIC’s FY10
funding agreement (See Exhibit 1).
4.Collaborate with Evanston to build national Evanston Brand in Technology
Entrepreneurship. The TIC shall work with Staff, as needed, on City initiated
marketing efforts, specifically related to technology entrepreneurship;
5.EDC Review/Approval of Any Changes to Approved Funding Allocations.
TIC shall not amend the allocation of the approved funding, without seeking
approval from the Economic Development Committee for any reallocation of
funding.
6.Acknowledgement of City Assistance. Any applications, websites, brochures,
or marketing materials created for the programs and/or tasks funded through the
Economic Development Grant fund, should include an acknowledgement that
such the program/task/seminar is funded, in part, through grants from the City of
Evanston.
Potential Additional Applications
As noted above, the City’s FY11 budget include limited ($229,000) funding for “Service
Partners,” which is way Staff is only recommending approval of applications, or portions
thereof, which include definable and tangible outcomes and performance measure. In
light of this, Staff would like to further recommend to the Economic Development
Committee that TIC or any other service providers be allowed to present subsequent
applications for funding requests, subsequent to the current application, if they present
programs with definable and tangible outcomes and measure. This would be based on
availability of the remaining budgeted funding
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