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Home My WebLink About03.28.11 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, March 28, 2011 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meeting is cancelled. City Council meeting will convene at 7:15 p.m. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Holmes (II) Mayor Proclamations and Public Announcements National Fair Housing Month, April 2011 National Public Health Week, April 7-13 Shore Community Services 60th Anniversary, April 9, 2011 Introduction of Dwight Hohl as Fire Division Chief of Life Safety Services Promotion and Oath of Office for Geoff Block to Fire Division Chief of Training and Administrative Services (III) City Manager Public Announcements and Presentations Presentation by William Geiger of McGaw YMCA Environmental Hall of Fame Award (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: Affordable Housing Update 1 City Council Agenda March 28, 2011 Page 2 of 7 3/24/2011 8:48 AM (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Rainey Human Services - Alderman Grover (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Affordable Housing Update Affordable Housing is one of the 13 City Council goal areas. Affordable Housing is defined as rental and ownership housing that is affordable for households of modest means and who, based on local housing market conditions, are likely to spend more than 30% of gross income on housing. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of March 14, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 3/13/11 $2,462,035.56 (A2) City of Evanston Bills FY2010/11 through 3/29/11 $1,210,791.09 City of Evanston Bills FY2011 through 3/29/11 $ 906,275.92 2 City Council Agenda March 28, 2011 Page 3 of 7 3/24/2011 8:48 AM (A3.1) Approval of Contract Award for the Crown Park Phase I and Phase II Environmental Site Assessment and Preliminary Geotechnical Engineering Services to Environmental Protection Industries (RFP 11-53) Staff recommends City Council approval of a contract award for the Crown Park Phase I and Phase II Environmental Site Assessment and Preliminary Geotechnical Engineering Services to Environmental Protection Industries (EPI) (16650 South Canal, South Holland, IL) at a total cost of $7,510. This study is to determine if potential environmental concerns exist on the property, evaluate those concerns, and conduct preliminary geotechnical investigations to determine potential foundation systems for a new Crown Center prior to releasing an RFP to prequalified vendors. Funding will be provided by Capital Improvement Program Account #415555, with a budget of $143,000. For Action (A3.2) Approval of Contract Award for Crown Market Validation and Financial Feasibility Study to HVS Convention, Sports & Entertainment Facilities Consulting (RFP 11-59) Staff recommends City Council approval of a contract award for the Crown Market Validation and Financial Feasibility Study to HVS Convention, Sports & Entertainment Facilities Consulting (205 West Randolph, Suite 1650, Chicago, IL) at a total cost of $49,500. This study is to validate the market feasibility and financial strategy of the proposed project prior to releasing an RFP to prequalified vendors. Funding will be provided by Capital Improvement Program Account #415555, with a budget of $143,000. For Action (A3.3) Approval of 2011 Special Events Calendar Staff recommends City Council approval of the 2011 calendar of special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines, with the exception of one new proposed event: Women’s TK9 Race. The Special Events Committee requires further discussion with the Women’s TK9 Race event coordinator and will provide a recommendation for this event at a later date. For Action (A3.4) Approval of Three Year Schedule for Public Elm Tree Injection Program Staff recommends that the City Council approve a three-year schedule for the Elm Tree Injection Program. At the November 22, 2010 Council meeting approving the FY2011 budget, staff was directed by Council to include all public elm trees above 10” diameter, thus adding 840 additional trees. At that time, a report was requested by Council to outline how the additional trees would be added to the program. For Action 3 City Council Agenda March 28, 2011 Page 4 of 7 3/24/2011 8:48 AM (A3.5) Approval of Contract award for 2011 MFT Street Resurfacing Program to Schroeder Asphalt Services (Bid 11-85) Staff recommends City Council approval of a contract in response to Bid 11-85 to award the 2011 MFT Street Resurfacing Contract to Schroeder Asphalt Services (P.O. Box 831, Huntley, IL) in the amount of $693,865.90. Funding for this work will be from Motor Fuel Tax Funds. The budgeted amount is $1,000,000. For Action (A3.6) Approval of Estimated Annual User Charge for 2011 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Generated as Part of the Water Treatment Process Staff recommends City Council approval of the Estimated Annual User Charge for 2011 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge generated as part of the water treatment process in the amount of $300,958.19. Ten payments of $30,095.82 will be made beginning March 1 and ending on December 1, 2011. Funding for this work will be from the Water Fund, Account 7110.62420. This account has a budget of $387,345 specifically allocated for MWRDGC sludge disposal fees. For Action (A3.7) Approval of Purchase of Recycling Containers from Wausau Tile, Inc., (Bid 11-68) Staff recommends City Council approval of a purchase in response to Bid 11-68 of 350 recycling containers for the business districts and 75 recycling containers for athletic fields from Wausau Tile, Inc. (Wausau, WI 54402) in the amount of $89,750. Funding for this work will be from the Energy Efficiency and Conservation Block Grant which has budgeted $90,000 for this project. For Action (A4) Resolution 16-R-11: Authorizing the City Manager to Execute the Easement Agreement with Sunesys L.L.C. for the Installation of Dark Fiber Optic Cable Staff recommends that the City Council adopt Resolution 16-R-11 to grant a utility easement to Sunesys L.L.C. for the installation of Dark Fiber Optic Cable in the public right-of-way. The local Sunesys office is located at 18 West 140 Butterfield Road, 15th floor, Oakbrook Terrace, IL, 60181. No City funding is required for this fiber optic cable installation. Sunesys will be assessed a utility easement fee of $5 per square foot for 13,800 square feet, for a total fee of $69,000 to be deposited into Right-of-Way account 2630.52126. For Action (A5) Ordinance 19-O-11: Special Assessment #1506 Alley Paving Project – North of Main Street, East of Grey Avenue Staff recommends approval of proposed Ordinance 19-O-11 by which City Council would authorize paving of the alley north of Main Street, east of Grey Avenue through the Special Assessment Process. Funding for this work will be 50% special assessment funds and 50% by home owners to be collected over a 4 City Council Agenda March 28, 2011 Page 5 of 7 3/24/2011 8:48 AM period of ten years. The City’s share ($130,707.35) will be paid by the special assessment fund 6365.65515. This ordinance was introduced at the March 14, 2011 City Council meeting. This ordinance was introduced at the March 14, 2011 City Council meeting. This ordinance was introduced at the March 14, 2011 City Council meeting. For Action (A6) Ordinance 20-O-11: Special Assessment #1507 Alley Paving Project – North of Brummel Street, East of Callan Avenue Staff recommends approval of proposed Ordinance 20-O-11 by which City Council would authorize paving of the alley north of Brummel Street, east of Callan Avenue through the Special Assessment Process. The estimated total special assessment cost of paving the alley is $61,150.10. The City’s share is $45,862.57 which is 75% of the total cost due to the adjacent CTA property on the north side of the proposed alley paving project. It has been the City’s practice to fund the share of public agencies. Funding for this work will be 75% special assessment funds and 25% by home owners to be collected over a period of ten years. The City’s share ($45,862.57) will be paid by the special assessment fund 6365.65515. This ordinance was introduced at the March 14, 2011 City Council meeting. For Action (A7) Ordinance 21-O-11: Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer Local Liquor Commissioner recommends City Council adoption of Ordinance 21- O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer. The proposed ordinance will permit licensees to charge for wine tastings and to sell warm beer in no more than 10% of their stores. The proposed amendments conform to state statute. This ordinance was introduced at the March 14, 2011 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 13-R-11: Approving a Plat of Subdivision for 2408 Orrington Avenue, Former Site of Kendall College Resolution 13-R-11 was tabled by the City Council on February 28 and March 14, 2011 to allow more discussions between the property owner’s attorney and the City. Based on these discussions staff presents the Resolution 13-R-11 dated March 22, 2011, which differs from that which was on the floor at the March 14, 2011 Council meeting. This alternate resolution represents staff’s best attempt at further negotiation of the outstanding issues regarding the proposed subdivision with the developer’s counsel. For Action 5 City Council Agenda March 28, 2011 Page 6 of 7 3/24/2011 8:48 AM (P2) Ordinance 11-O-11: Accepting the Dedication of Public Alleys as a Product of Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of Kendall College As indicated in the memorandum summarizing Resolution 13-R-11, proposed resubdivision for 2408 Orrington, City staff has discussed the remaining issues about the Plat of Resubdivision for 2408 Orrington with the owner’s attorney. An alternative Resolution has been prepared for consideration dated March 22, 2011. If the alternative resolution is approved, then this ordinance needs to be amended to mirror the revised language in the approved resolution. Staff recommends approval of Ordinance 11-O-11, including the enclosed Alternative Proposed Alley Plan (Exhibit B to 11-O-11). This item was held in Committee on January 24, 2011, and was introduced at the February 14, 2011 City Council meeting. For Action HUMAN SERVICES (H1) Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees and Shrubs” to Add Section 8, “Tree Preservation Staff recommends approval of language modifications to the proposed Tree Preservation Ordinance 5-O-11 as approved by the Human Services Committee on March 7, 2011. The proposed ordinance has been revised since the January 24, 2011 City Council meeting to reflect concerns from the Public Works, Community and Economic Development, and Utilities Department Directors. This ordinance was introduced at the March 14, 2011 City Council meeting. For Action OTHER COMMITTEES (O1) Resolution 22-R-11: Mayor Pro Tem Schedule for Remainder of 78th City Council Staff recommends consideration of Resolution 22-R-11 setting forth a proposed schedule of Mayor Pro Tem appointments for rest of the term of the 78th City of Evanston City Council. For Action 6 City Council Agenda March 28, 2011 Page 7 of 7 3/24/2011 8:48 AM (O2) Resolution 21-R-11: Approving Release of Certain Closed Session Minutes Recommend approval of Resolution 21-R-11 approving release of the closed session meeting minutes listed on Exhibit A and determining that a need still exists for confidentiality as to the minutes on Exhibit B. Minutes to be released in whole from 2000 through 2002 will be available on the City’s Transparency Web pages on Tuesday, March 29, 2011. Minutes to be released from later years will be made available as soon as possible. Minutes to be released total 108 meetings and are listed below by year. 2000: 20 sets of minutes 2001: 19 sets of minutes 2002: 19 sets of minutes 2007: 19 sets of minutes 2008: 18 sets of minutes 2009: 12 sets of minutes 2010: 1 set of minutes For Action APPOINTMENTS (AP1) For Appointment to: Library Board Margaret Lurie (AP2) For Reappointment to: Sign Review and Appeals Board Susan Felts MEETINGS SCHEDULED THROUGH APRIL Upcoming Aldermanic Committee Meetings: Monday, April 11 6:00 pm Rules Committee Monday, April 11 7:00 pm Human Services Committee Tuesday, April 12 5:45 pm Administration & Public Works Committee Tuesday, April 12 7:15 pm Planning and Development/Town Meeting/City Council Thursday, April 14 7 pm NU/City Committee Monday, April 25 5:45 pm Administration & Public Works Committee Monday, April 25 7:15 pm Planning and Development/City Council Tuesday, April 26 7:30 pm Housing & Community Dev. Act Committee Wednesday, April 27 6 pm Transportation/Parking Committee Wednesday, April 27 7:30 pm Economic Development Committee 7 For City Council meeting of March 28, 2011 Item SP1 Special Order of Business – Affordable Housing Update For Discussion To: Honorable Mayor and Members of the City Council From: Steve Griffin, Director, Community & Economic Development Dennis Marino, Assistant Director, Planning & Zoning Alisa Dean, Community Intervention Coordinator Sarah Flax, Housing & Grants Administrator Mary Ellen Poole, Housing Planner Jolene Saul, Housing Development Specialist – NSP2 Subject: Affordable Housing Update Date: March 22, 2011 This memorandum provides an update of City of Evanston work on Affordable Housing, one of the 13 City Council priorities. Affordable Housing is defined as rental and ownership housing that is affordable for households of modest means and who, based on local housing market conditions, are likely to spend more than 30% of gross income on housing. The City’s primary sources of funds for Affordable Housing are: Fund/Source Amount/Timeframe Beneficiaries Staff NSP2 – HUD ARRA $18,150,000 2/2010-2/2013 ≤ 120% of area median income ($90K for family of 4) Jolene Saul Sarah Flax HOME – HUD entitlement $900,000 unobligated + est. $500,000 in 2011 ≤ 80% of area median income ($60K for family of 4) Mary Ellen Poole Affordable Housing –City special fund $400,000 balance + Demo fees/in lieu of affordable units ≤ 100% of area median income ($75K for family of 4) Mary Ellen Poole HPRP – HUD ARRA $801,460 9/2009-9/2012 ≤ 50% of area median income ($37.5K for family of 4) Alisa Dean CDBG – HUD entitlement $900,000+ annually from entitlement & revolving loan fund ≤ 80% AMI ($60K-HH of 4) Housing Rehab-J. Murphy, T. Partika, J. Hackman Code Compliance-J. Murphy, K. Demski, B. Kramer, J. DiCicco, S. Williams, A. Schnur, S. Marra Memorandum 8 Page 2 of 7 The City’s Affordable Housing programs are based on three City documents: 1. The City’s 2000 Comprehensive Plan 2. The 2009 Plan for Affordable Housing developed by the Affordable Housing Task Force 3. The HUD 2010-2014 Consolidated Plan. 2000 Comprehensive Plan Goal: Maintain and enhance the desirability and range of choice (style and price) that housing stock offers both buyers and renters. Objectives: • Maintain and enhance property values and positive perceptions of housing in Evanston • Address concerns about cost and affordability • Address poor housing conditions which detract from neighborhood quality of life 2009 Plan for Affordable Housing The Affordable Housing Task Force identified three primary goals in its Plan for Affordable Housing: • Encourage and implement activities that expand rental housing that is affordable for individuals & families with incomes below the area median income • Use the current foreclosure crisis to invest in properties that can be retained as long-term affordable housing • Publicize, use and build on existing successful homeownership programs 2010-2014 HUD Consolidated Plan • Governs the use of CDBG and HOME funds • Other federal grant funded programs and projects must be certified as compliant with the ConPlan • Action Plan submitted annually for release of funds • Consolidated Annual Performance and Evaluation Report (CAPER) reports accomplishments Neighborhood Stabilization Program 2 The foreclosure crisis whose impact was felt substantially beginning in 2008 and job losses from the economic recession have increased the City’s challenges in meeting the need for affordable housing. However, the receipt of the $18.15 million Neighborhood Stabilization Program 2 grant has enabled the City, in partnership with Brinshore Development, LLC, to greatly expand work to stabilize neighborhoods, especially those hardest hit by foreclosures. NSP2 funds will be used to acquire, rehab and reoccupy 100 foreclosed homes (50 rental and 50 for sale) in two census tracts. NSP2 Activities to date: • Acquired 34 properties; 52 units (38 units in census tract 8092 and 14 units in 8102) • Two bid packages (13 properties) released; rehab underway on 5 properties 9 Page 3 of 7 2011 activities: • Two more bid packages(16 properties) released by May; 29 properties, 43 units, in rehab by summer • First units occupied in summer 2011 • Complete acquisition of remaining scattered site properties • Continue rehab work following acquisition In addition to stabilizing neighborhoods and providing affordable housing, a goal of NSP2 is to expand economic opportunities for Evanston businesses and residents, particularly those in the areas directly impacted by the grant. NSP2 goals include awarding 10% of covered contracts to Section 3 businesses and ensuring that 30% of new hires are low-income residents, as well as awarding a minimum of 25% of contracts to minority-owned, woman-owned or Evanston-based businesses. To date, the following subcontracts have been awarded: Amount Percentage Total Subcontracts Awarded $1,032,000 MBE $552,000 53% WBE $165,000 16% EBE $670,334 65% M/W/EBE Combined $795,000 77% Section 3 Business $504,000 49% Subcontracts have provided employment for 40 individuals thus far. Of the 13 new hires, 10 are Section 3 residents. HOME & Affordable Housing Fund HOME Investment Partnerships, a HUD entitlement grant that the City has received since 1995 and the City’s Affordable Housing Fund have been historically the City’s largest resources for the development of affordable housing. Historical accomplishments: • 252 affordable housing units rehabbed or constructed: – 199 rental units; 35 in 2010/11 – 53 ownership units • Downpayment assistance helped 33 households become homeowners since 2008: – 18 HOME funded; 9 in 2010/11 – 15 Affordable Housing Fund funded; 5 in 2010/11 • Rental assistance to 30 households through Families In Transition; 2 in 2010/11 10 Page 4 of 7 • Foreclosure prevention counseling to 39 homeowners in 2010/11 For the 10-month fiscal year 2011, the City will continue to support Affordable Housing with HOME and the Affordable Housing Fund. • 2011 goals: – Focus on the development and retention of affordable rental housing, both project based (construction & rehab) and tenant based (rent subsidies) – Continue to support successful ownership activities – Reduce/prevent additional foreclosures • 2011 activities: – Updating HOME programs & procedures (application process, compliance monitoring; annual certification/recertification of CHDOs; technical assistance for CHDOs through HUD – Rehabilitate 12 units of affordable rental housing – Help 8 households become homeowners through Downpayment Assistance – Continue Foreclosure Prevention Counseling services by Interfaith Housing Center; assisting 60 homeowners Community Development Block Grant CDBG is an important source of funding to address the need for affordable housing, however, CDBG housing activities are limited to rehabilitation of existing properties and code enforcement; new housing construction is not an allowable use. In 2011, CDBG will provide • Housing Goals: – Assistance and low/no interest loans to rehab homes to address code violations, make homes accessible and make emergency repairs – Assistance and low-interest loans to rehabilitate multi-family rental properties whose occupants are primarily low-income households – Maintain and improve the quality of affordable rental properties by enforcing property standards and building codes • 2010/11 Accomplishments: – 9 housing units rehabbed with CDBG (2 also had Weatherization funds) – 42 housing units weatherized with EECBG funds (one-time Energy Efficiency block grant) – Over 3,000 housing units inspected, resulting in correction of multiple code violations • 2011 activities: – Rehabilitate 16 housing units – Continue routine property inspections, area surveys and response to complaints Homelessness Prevention & Rapid Re-housing The foreclosure crisis and economic recession also increased the number of homeless individuals and families and those at high risk of homelessness. The Homelessness Prevention and Rapid Re-housing grant from the American Recovery and Reinvestment Act of 2009 is the 11 Page 5 of 7 primary source of funding to address their needs, as State of Illinois Prevention funds have been greatly reduced from prior years. HPRP funds case management and direct financial assistance to households ≤ 50% of the area median income and who are likely to be able to sustain their housing after the subsidy ceases. To date, HPRP has provided funding so: • 57 households have retained stable housing – Rent & utility payments – Case management, budgeting/credit repair • 43 homeless households have been placed into permanent housing – Deposits, rent & utility payments, moving assistance – Case management, budgeting/credit repair, housing location, housing inspections • Continue prevention and rapid re-housing services in 2011 (estimate funds will be expended by year end). Affordable Housing Staffing Planning & Zoning Division – administration of NSP2, HOME, Affordable Housing Fund and CDBG. Dennis Marino, Assistant Director for Planning & Zoning • Supervises CDBG Grants Administrator and Housing Planner • Serves as loan reviewer and provides staff approval to loans underwritten and recommended by other staff for NSP2, HOME and Affordable Housing Fund • Troubleshoots multi-family loan workouts with other Housing staff • Responsible for new program development, recruits and hires NSP2, CDBG and Home staff functions • Developed the concept and structure for NSP2 Program and coordinated staffing structures, provides orientation and support to new Housing staff • Addresses problem properties such as Sienna, working with bank and potential developer to create realistic development option consistent with the planned development • Masters, Urban Planning & Policy, University of Illinois, Chicago Sarah Flax, Housing and Grants Administrator • Responsible for CDBG program administration and federal compliance with HUD regulations • Prepares City’s One Year Action Plan and Consolidated Annual Performance and Evaluation Report • Participates in all aspects of NSP2 Program • Staffs Housing & Community Development Act Committee • Supervises NSP2 Specialist and Housing Planner • Principal liaison with HUD on CDBG, HOME, NSP2 • Bachelors, English, University of Minnesota Jolene Saul, NSP2 Specialist • Property selection • Program administration • Day to day management and oversight of relationship with Brinshore • Prepares periodic reports 12 Page 6 of 7 • Coordinates with other City staff and aldermen from affected wards • Responsible for HUD compliance • Preparation of closing documents for each property • Approves rehab plans for each property • Masters, Urban Planning, NYU Mary Ellen Poole, Housing Planner • Administers the Federal HOME Program • Administers the Affordable Housing Fund • Staffs the Housing Commission and the Mayor’s Task Force on Homelessness • Administers the FIT Program • Serves on the Metropolitan Mayor’s Caucus Housing Committee • Responsible for HUD Compliance for the HOME Program • Prepares loan documents and administers payouts for rehabilitation of properties financed with HOME or Affordable Housing Funds • Masters, Public Policy, University of Chicago Theresa Borja, CDBG Financial Analyst • Responsible for drawdowns for CDBG, HOME, ESG, HPRP and NSP2 grants • Prepares month and year end financial reports • Provides financial information to accounting for year end audit • CPA, Bachelors, Accounting, Assumption College, Philippines Community Intervention Alisa Dean, Community Intervention Coordinator • Manages HUD funded Homelessness Prevention & Rapid Re-housing Program • Manages Emergency Shelter Grants (ESG) • Administrator of Cook County Lead Grant • Emergency Displaced Person Administrator • Responds to Landlord-Tenant Ordinance questions Housing Rehab Division – 2.3 FTEs Jeff Murphy, Division Manager, Building & Inspection Services • Oversees all aspects of the Single- and Multi-Family Rehab Programs • Supervises Rehab Specialist and Customer Service staff Ted Partika, Housing Rehab Specialist • Administers the Single- and Multi-Family Rehab Programs using CDBG funds • Provides technical assistance to property owners • Manages rehab contractors • Underwrites rehab loans Jan Hackman, Customer Service-Housing Rehab Program • Responds to inquiries and manages application process 13 Page 7 of 7 • Processes billing and loan documents Code Compliance Division – 5.5 FTEs Jeff Murphy, Division Manager, Building & Inspection Services • Oversees all aspects of the Code Compliance program • Manages Inspection & Customer Service Supervisor, Property Maintenance Inspectors and Customer Service staff Kerry Demski, Inspection & Customer Service Supervisor • Coordinates inspections, court cases, aldermanic requests, collection of fees and fines, filing of liens, boarding of property • Provides sworn court testimony regarding violations • Supervises day-to-day work of Property Maintenance Inspectors and Customer Service staff Property Maintenance Inspectors (B. Kramer, J. DiCicco, S. Williams, A. Schnur) • Conduct routine physical inspections of multi-family rental properties in the CDBG Target Area, including citing for any violations and re-inspecting for code compliance • Conduct area surveys in sections of the CDBG Target Area and cite for violations, including fly dumping • Initiate and attend adjudication and court cases • Monitor vacant properties to ensure compliance with code and with Vacant Building Registry Sylvie Marra, Customer Service-Housing Code Compliance • Schedules routine property inspections (CDBG Target Area and non-CDBG) • Responds to complaints and schedules inspections The City will continue to refine existing programs and evaluate new ones in 2011 and beyond to provide rental and ownership housing that enables low and moderate income individuals and families to live in Evanston. 14 Steve Griffin, Director, Community & Economic Development Department, 448-8022COMMUNITY & ECONOMIC DEVELOPMENT DEPT ORG CHART HOUSING STAFF- MARCH, 2011Ted Partika,448-8031Karlton Mims,4488023Nancy Radzevich, 448-8178Economic Development Division ManagerBobbie Newman,448-8688 ExecutiveJeffrey Murphy, 448-8030Building and Inspection Services Division ManagerDennis Marino, 866-2928Planning & Zoning Division ManagerWalter Hallen,448-8024Johanna Nyden,448-8014Economic DevelopmentCarlos Ruiz,448-8687PreservationSylvie Marra,Alisa Dean,866-2958448-8031ConstructionRehab Specialist448-8023 Sign Inspector/Graffiti TechnicianExecutive Secretary448-8024Project Mgmt.SupervisorAnnette Logan,448-8013Economic DevelopmentPlannerEconomic DevelopmentPlannerPreservationCoordinatorSusan Guderley,448-8675NeighborhoodPlanner448-8033 CustomerService Rep.866-2958EmergencyHousingCoordinatorVacant, Zoning PlannerKerry Demski,448-8032Inspection and Customer Service SupervisorSarah FlaxEllyn Golden,866-2932Customer Service Rep.Building PermitsDean Mosca 448-8016 Residential Project ManagerLloyd Shepard,448-8078Business DevelopmentCoordinatorABLynne Fuller,448-8011Customer Service Rep.Building PermitsDominick Argumedo,448-8153Zoning PlannerMartin Travis,4488155Craig Sklenar,448-8683General PlannerJan Hackman,866-2927Customer Service Rep.Joe DiCicco,PropertyHenry Sonn – 448-8015Building Inspection Supervisor448-8684Housing & GrantsAdministratorRobert Kramer,PropertyMaintenanceInspectorAaron Brown,448-8100Econ Devel InternClaude Garesche, Commercial and448-8155Zoning OfficerPeter Sellke, 448-8699CDBG AssistantLaura Brown,448-8100Econ Devel InternProperty MaintenanceInspectorScott Williams,Property MaintenanceInspectorCommercial andResidentialPlumbing/ElectricalInspectorJolene Saul, 448-8166Housing Specialist -NSP 2Christopher Booker, Plumbing/MechanicalItMary Ellen Poole,859-7889Housing PlannerInspectorAngelique Schnur,PropertyMaintenanceInspectorHoward Rudny, Plumbing/MechanicalInspectorTheresa Borja, Part TimeFinancial Administration HUD CDBG/HOME/ESG/NSP2/HPRPInspector15 CITY COUNCIL MARCH 14, 2011 ROLL CALL – PRESENT: Alderman Wilson Alderman Burrus Alderman Holmes Alderman Wynne Alderman Tendam Alderman Fiske Alderman Rainey ABSENT: Alderman Grover A quorum was present. PRESIDING: Mayor Elizabeth B. Tisdahl The OFFICIAL REGULAR MEETING of the City Council was called to order by Mayor Tisdahl on Monday, March 14, 2011 at 8:05 p.m. in the Council Chamber. Special Order of Business Mayor Tisdahl swore in Peter Braithwaite as Alderman of the Second Ward. Mr. Braithwaite was appointed by the Mayor to finish the term of the 78th City Council upon the resignation of Alderman Lionel Jean-Baptiste. She then thanked the people of the Second Ward for reaching out and recommending Mr. Braithwaite which helped in making her decision. Mayor’s Public Announcement Mayor Tisdahl announced that on March 7th, the City was presented with the “Super Savers Award” for winning the Citizens Utility Board Energy Saver Community Challenge for 2010. Evanston competed with other Illinois communities to see who could save the most energy and sign up the most residential customers to CUB Energy Saver, a free online service that connects to their ComEd account and rewards them for being energy- efficient. The City also unveiled a new year-long competition, the Big 7 Savers Challenge In which Evanston’s Top 7 employers, including the City of Evanston, will battle for who can show the biggest power savings with CUB Energy Saver. In addition to crowning the employer who gets the most people to cut their power bills in 2011, the competition will award the top household savers with free electricity for one year. She encouraged all of Evanston to participate. More information about sign-up events will be coming soon. City Manager’s Announcements City Manager Bobkiewicz asked the Mayor to help with the next presentation along with Fire Chief Klaiber and Police Chief Eddington. He then asked that Mr. and Mrs. Minhaz Lakhani, owners of Evanston Shell to come forward. Mr. Bobkiewicz explained that when their Shell station opened on Oakton, the Lakhanis made a contribution to the police and fire pension funds and now, a year later, wanted to make another contribution. They presented a check to Mayor Tisdahl, Fire Chief Klaiber and Police Chief Eddington. 16 City Council Minutes March 14, 2011 Page 2 of 10 3/23/2011 4:51 PM Mayor Tisdahl thanked the Lakhanis on behalf of the City. Mr. Bobkiewicz revealed that the check was for $5,000 and would be the first contribution to the new police and fire fund. Mr. Bobkiewicz then called upon Assistant City Manager Marty Lyons for his snow report presentation. Mr. Bobkiewicz also noted that earlier in the evening, the City recognized the snow fighters”, the men and women from Public Works, Utilities, Parks/Forestry/and Recreation who were all on hand during the early February snow storm. (Because Mr. Braithwaite’s family was not in attendance earlier in the evening to witness his swearing in, Mayor Tisdahl repeated the process when they (and former Alderman Lionel Jean-Baptiste) arrived. Alderman Holmes then motioned to adopt Resolution 20- R-11, Appointing Peter Braithwaite as Alderman of the Second Ward. Motion was seconded by Alderman Rainey and passed 7-0. Alderman Braithwaite then thanked the Mayor, and others and his family for their support Finally, Mr. Bobkiewicz asked Health Department Director Evonda Thomas to give her presentation on the smoking cessation campaign: National Kick Butts Day, March 23. City Clerk Announcements: None Citizen Comment Kevin O’Connor presented his thoughts on Agenda Item A4.2, the Police Department Firing Range Project, Agenda Item A8, Special Assessment for Alley Paving Project and Agenda Items O1-O5, the Façade Improvement Programs. Padma Rao spoke on Agenda Items P3 and P4, the subdivision on the former Kendall College property. Her concerns are with the issues of transparency and public involvement in the process and protection of trees on the property. Junad Rizki expressed his concerns regarding the under-selling of yard waste stickers. SPECIAL ORDER OF BUSINESS (SP1) Resolution 20-R-11 Appointing Peter Braithwaite as Alderman of the Second Ward The Mayor recommends approval of Resolution 20-R-11, appointing Peter Braithwaite as Alderman of the Second Ward for the remainder of the term of the 78th City Council. Approval of Resolution 20-R-11 will be followed by administration of Athenian Oath of Citizenship and Oath of Office. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of February 28, 2011 17 City Council Minutes March 14, 2011 Page 3 of 10 3/23/2011 4:51 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 2/27/11 $2,548,776.30 (A2) City of Evanston Bills FY2010/11 through 3/15/11 $1,660,716.66 City of Evanston Bills FY2011 through 3/15/11 $ 630,708.70 City of Evanston Credit Card Bills through 1/31/11 $ 54,510.84 (A3.1) Approval of Contract Award to G & L Contractors, Inc. for 2011 Granular Materials (Bid 11-57) Staff recommends City Council approval of a contract for the purchase of granular materials to G & L Contractors, Inc. (7401 N. St. Louis Avenue, Skokie, IL) in the amount of $35,850. Funding for this work will be from the Water Fund and Sewer Fund, with a combined total budget of $42,000. For Action A3.2) Approval of Contract Award to G.A. Johnson & Son for the Lorraine H. Morton Civic Center Main Entry Steps Project, (Bid 11-60) Staff recommends approval of the Lorraine H. Morton Civic Center Main Entry Steps Project to G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of $84,330. Funding provided by 2011 Capital Improvement Program (CIP) Account #41516 with an allocation of $450,000. This account is intended for a variety of projects at the Lorraine H. Morton Civic Center (LHMCC) including the main entry staircase, asbestos abatement, fire pump replacement, directory signage and life/safety improvement plan. For Action (A3.3) Approval of Single Source Purchase for Cold Patch Material from Healy Asphalt Company, LLC Staff is requesting approval of a single source purchase of cold patch material for cold weather street maintenance activities from Healy Asphalt Company, LLC (3401 S. Busse Road, Mount Prospect, IL) in the amount of $50,000. Healy Asphalt is the only regional supplier of UPM (unique paving materials) high performance cold patch mix. Funding for this work will be from Streets General Fund (2670-65055) in the amount of $30,000, Water Fund (7115-65051) in the amount of $10,000, and Sewer Fund (7400-65051) in the amount of $10,000. For Action (A3.4) Approval of Contract Award to North Suburban Asphalt Maintenance for 2011 Crack Sealing Program Staff recommends City Council approval of a contract in response to Request for Bids through the Municipal Partnering Committee to award the 2011 Crack Sealing Contract to the lowest responsive and responsible bidder, North Suburban Asphalt Maintenance (Park Ridge, IL) in the amount of $50,000. Funding for this work will be from General Fund Street Maintenance Account 18 City Council Minutes March 14, 2011 Page 4 of 10 3/23/2011 4:51 PM (2670.62509) in the amount $50,000 which has $75,000 budgeted for contract maintenance for FY 2011. For Action (A3.5) Approval of 2011 Congestion Mitigation and Air Quality (CMAQ) Grant Application for Dempster Street Signal Modernization Project and CTA Yellow Line In-Fill Station - Phase I Environmental Study Staff recommends authorization for the City Manager to apply for 2011 Congestion Mitigation and Air Quality (CMAQ) Grants for the Dempster Street Signal Modernization Project and the CTA Yellow Line In-Fill Station - Phase I Environmental Study. The estimated cost of the Dempster Street Signal Modernization Project is $990,000; including CMAQ Grant funding of $790,000 and General Obligation debt of $200,000. The estimated cost of the CTA Yellow Line In-Fill Station - Phase I Environmental Study is $2,130,000; including CMAQ Grant funding of $1,704,000 and General Obligation debt of $426,000. Since the City will not receive approval until late 2011, the above amounts will appear in the 2012 Budget and Capital Improvements Plan. For Action (A3.6) Approval of SWANCC Disposal Contract for FY 2011 Staff recommends approval of the 2011 refuse disposal fees to SWANCC (Solid Waste Agency of Northern Cook County) in the amount of $75,000 for capital costs, $780,000 for operations and maintenance and $60,000 in recycling transfer fees. Funding to be provided by the Solid Waste Fund Accounts 7685.68310 (capital), 7685.62405 (operations and maintenance), and 7690.62415 (recycling). These accounts have budgets of $83,300, $899,640, and $788,018 respectively for FY2011. Under an intergovernmental agreement, the City is required to make certain payments to SWANCC for capital, operations, maintenance, and disposal costs for the collection, transportation and disposal of municipal waste generated within the City of Evanston. For Action (A4.1) Approval of Change Order No. 1 for Groot Yard Waste Contract Staff recommends approval of change order No.1 to the yard waste contract with Groot Industries, Inc. in the amount of $0.55 per stop per month for the remainder of 2011, $0.27 per stop per month for 2012, $0.21 per stop per month for 2013, 0.15 per stop per month for 2014 and $0.32 per stop per month for 2015 until October 31st. The total contract amount was originally approved at $476,370, but due to higher than anticipated total cart volume is recommended at a not to exceed $600,000 amount for 2011. Funding is to be provided by the Solid Waste Fund (7690-62415) which has $788,018 budgeted for FY2011. For Action (A4.2) Approval of Change Order No.1 for the Evanston Police Department Firing Range Project (Bid 11-13) Staff recommends approval of change order No.1 in the amount of $84,581.41 for the Evanston Police Department Firing Range Project. This change order will increase the current contract amount from $180,580.00 to $265,161.41. Funding 19 City Council Minutes March 14, 2011 Page 5 of 10 3/23/2011 4:51 PM is to be provided by Capital Improvements Fund Project #415721 with a total balance of $265,161.41. For Action (A5) Resolution 17-R-11 Authorizing the Use of Motor Fuel Tax Funds for Resurfacing Dodge Avenue from Oakton Street to Lee Street The Evanston Department of Public Works recommends City Council approval of Resolution 17-R-11 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of $300,000 for the Dodge Avenue Street Resurfacing Project. This project will be funded through the Motor Fuel Tax Fund ($300,000; Fund# 200) and the CIP Fund ($665,000; Fund # 415857). For Action (A6) Resolution 18-R-11 Authorizing the Use of Motor Fuel Tax Funds for General Maintenance of Streets Staff recommends approval of Resolution 18-R-11 by which City Council would authorize the transfer of $586,886 Motor Fuel Tax Funds for general maintenance of streets by City forces. The fund transfer was approved as part of 2011 budget. For Action (A7) Ordinance 19-O-11: Special Assessment #1506 Alley Paving Project – North of Main Street, East of Grey Avenue Staff recommends approval of proposed Ordinance 19-O-11 by which City Council would authorize paving of the alley north of Main Street, east of Grey Avenue through the Special Assessment Process. Funding for this work will be 50% special assessment funds and 50% by home owners to be collected over a period of ten years. The City’s share ($130,707.35) will be paid by the special assessment fund 6365.65515. For Introduction (A8) Ordinance 20-O-11: Special Assessment #1507 Alley Paving Project – North of Brummel Street, East of Callan Avenue Staff recommends approval of proposed Ordinance 20-O-11 by which City Council would authorize paving of the alley north of Brummel Street, east of Callan Avenue through the Special Assessment Process. The estimated total special assessment cost of paving the alley is $61,150.10. The City’s share is $45,862.57 which is 75% of the total cost due to the adjacent CTA property on the north side of the proposed alley paving project. It has been the City’s practice to fund the share of public agencies. Funding for this work will be 75% special assessment funds and 25% by home owners to be collected over a period of ten years. The City’s share ($45,862.57) will be paid by the special assessment fund 6365.65515. For Introduction (A9) Ordinance 21-O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer Local Liquor Commissioner recommends City Council adoption of Ordinance 21- 20 City Council Minutes March 14, 2011 Page 6 of 10 3/23/2011 4:51 PM O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer. The proposed ordinance will permit licensees to charge for wine tastings and to sell warm beer in no more than 10% of their stores. The proposed amendments conform to state statute. For Introduction PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 24-O11 Granting a Special Use for a Type 2 Restaurant at 1608 Emerson Street in the West Evanston Overlay District (oWE) Staff and the Zoning Board of Appeals recommend the adoption of Ordinance 24-O-11, granting a special use permit for the operation of a type 2 restaurant at 1608 Emerson Street. ZBA recommends establishing a requirement that the proposed business closes at 10 PM daily consistent with other nearby businesses. Request suspension of the rules for Introduction and Adoption on March 14, 2011. Roll call 8-0. Motion made and seconded to adopt. Roll call 8-0. For Introduction (P2) Ordinance 23-O-11: Removal of Pawnbroker as an Allowable Use in the C1 Commercial District Plan Commission and staff recommend approval of a zoning text amendment that would remove Pawnbroker as an allowable use in the C1 Commercial District, and thus as an allowed use in the City of Evanston. The ordinance has been amended consistent with the direction of the Planning and Development Committee on February 28, 2011. The amended ordinance now reflects the Planning and Development Committee’s decision to reduce the number of pawnbroker licenses from 2 to 1. For Action (P3) Resolution 13-R-11: Approving a Plat of Subdivision for 2408 Orrington Avenue, Former Site of Kendall College Resolution 13-R-11 was tabled by the City Council on February 28, 2011 to allow more discussions between the property owner’s attorney and the City. Based on these discussions staff presents the enclosed resolution dated March 2, 2011 which differs from that which was on the floor at the February 28, 2011 Council meeting. This alternate resolution represents staff’s best attempt at further negotiation of the outstanding issues regarding the proposed subdivision with the developer’s counsel. Developer’s counsel indicates that the negotiated language is acceptable in principle to his client, however, issues regarding the 51” oak tree in the alley right of way are still present. It is the developer’s responsibility to articulate to the Council what areas of disagreement with the City remain. For Action OFF Motion to take it off the table was rescinded. Item remains tabled until next meeting (P4) Ordinance 11-O-11: Accepting the Dedication of Public Alleys as a Product of Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of Kendall College 21 City Council Minutes March 14, 2011 Page 7 of 10 3/23/2011 4:51 PM As indicated in the memorandum summarizing Resolution 13-R-11, proposed resubdivision for 2408 Orrington, City staff has discussed the remaining issues about the Plat of Resubdivision for 2408 Orrington with the owner’s attorney. An alternative Resolution has been prepared for consideration dated March 2, 2011. If the alternative resolution is approved, then this ordinance needs to be amended to mirror the revised language in the alternative resolution. Staff recommends approval of Ordinance 11-O-11, including the enclosed Alternative Proposed Alley Plan (Exhibit B to 11-O-11), conditional upon the developer committing to construct the proposed alleys as indicated in the attached Public Alley Construction Agreement (Exhibit D to 11-O-11), to be recorded with the Plat of Subdivision and Dedication (Exhibit A to 11-O-11). This item was held in Committee on January 24, 2011, and was introduced at the February 14, 2011 City Council meeting. For Action OFF Motion to take it off the table was rescinded. Item remains tabled until next meeting HUMAN SERVICES (H1) Approval of Township of Evanston February 2011 Bills Township of Evanston Supervisor recommends City Council approval of the Township of Evanston bills, payroll, and medical payments for the month of February 2011 in the amount of $111,696.23. For Action (H2) Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees and Shrubs” to Add Section 8, “Tree Preservation Forestry staff recommends approval of language modifications to the proposed Tree Preservation Ordinance 5-O-11 as approved by the Human Services Committee on March 7, 2011. The proposed ordinance has been revised since the January 24, 2011 City Council meeting to reflect concerns from the Public Works, Community and Economic Development, and Utilities Department Directors. For Introduction OTHER COMMITTEES (O1) Approval for Assistance from the Façade Improvement Program for Evanston Festival Theatre, Inc. (600 Main Street) The Economic Development Committee and staff recommend conditional approval for financial assistance for façade improvements for Evanston Festival Theatre, Inc. located at 600 Main Street (PIN: 11-19-500-002-0000) on a 50/50 cost-sharing basis not to exceed $2,250. Approval for this façade improvement is contingent on the payment of the City of Evanston’s water bill by Union Pacific Railroad at the property. Funding provided by the Economic Development Fund’s Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget allocated $175,000 to this account; to date, no funds have been expended from this account. For Action 22 City Council Minutes March 14, 2011 Page 8 of 10 3/23/2011 4:51 PM (O2) Approval for Assistance from the Façade Improvement Program for EGEA Spa (1521 Sherman Avenue) The Economic Development Committee and staff recommend approval for financial assistance for façade improvements for EGEA Spa located at 1521 Sherman Avenue (PIN 11-18-318-016-0000) on a 50/50 cost-sharing basis not to exceed $5,200. Funding provided by the Economic Development Fund’s Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget allocated $175,000 to this account; to date, no funds have been expended from this account. For Action (O3) Approval for Assistance from the Façade Improvement Program for Varsity LLC (1706-1710 Sherman Avenue) The Economic Development Committee and staff recommend approval for financial assistance for façade improvements for Varsity LLC located at 1706- 1710 Sherman Avenue (PIN: 11-18-126-014-0000) on a 50/50 cost-sharing basis not to exceed $9,500. The Washington-National Tax Increment Financing District’s (TIF) Contractual Services Account (5470.65515) is the recommended funding source. For Action (O4) Approval for Assistance from the Façade Improvement Program for Renaissance Realty and Construction (1715 Church Street and 1703-1711 Darrow Avenue) The Economic Development Committee and staff recommend conditional budget approval for financial assistance for façade improvements for Renaissance Realty and Construction located at 1715 Church Street and 1703-1711 Darrow Avenue (PIN: 10-13-221-019-0000) on a 50/50 cost-sharing basis not to exceed $16,500, pending the submission to Staff three written estimates of final project cost. The West Evanston Tax Increment Financing District’s (TIF) Other Charges Account (5870.62605) is the recommended funding source. For Action (O5) Approval for Assistance from the Façade Improvement Program for Stratosphere Networks (1732 Central Street) The Economic Development Committee and staff recommend approval for financial assistance for façade improvements for Stratosphere Networks located at 1732 Central Street (PIN: 10-12-201-004-0000) on a 50/50 cost-sharing basis not to exceed $8,000. Funding provided by the Economic Development Fund’s Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget allocated $175,000 to this account; to date, no funds have been expended from this account. For Action 23 City Council Minutes March 14, 2011 Page 9 of 10 3/23/2011 4:51 PM APPOINTMENTS (AP1) For Appointment to: Lakefront Committee Ald. Coleen Burrus Lakefront Committee Ald. Judy Fiske Lakefront Committee Ald. Jane Grover Lakefront Committee Ald. Melissa Wynne Lakefront Committee Percy Berger Lakefront Committee Marcel Eberle Lakefront Committee Chris Ernst Lakefront Committee David Reynolds West Oakton Development Committee Ald. Ann Rainey West Oakton Development Committee Ald. Mark Tendam West Oakton Development Committee Ald. Donald Wilson West Oakton Development Committee Ryan C. Garton West Oakton Development Committee Linda Gelb West Oakton Development Committee Dylan Gephart West Oakton Development Committee Gayle Lovinger West Oakton Development Committee Mark Metz Mayor’s Wind Farm Committee Rachael Bisnett Mayor’s Wind Farm Committee Thomas Carey Mayor’s Wind Farm Committee Tom Cushing Mayor’s Wind Farm Committee Jack Darin Mayor’s Wind Farm Committee Deanna Dworak Mayor’s Wind Farm Committee Joel Freeman Mayor’s Wind Farm Committee Kevin Glynn Mayor’s Wind Farm Committee Libby Hill Mayor’s Wind Farm Committee Victoria Hutchen Mayor’s Wind Farm Committee Joe Jaskulski Mayor’s Wind Farm Committee Nathan Kipnis Mayor’s Wind Farm Committee Diego Klabjan Mayor’s Wind Farm Committee Kristin Landry Mayor’s Wind Farm Committee Richard Lanyon Mayor’s Wind Farm Committee Tim Patton Mayor’s Wind Farm Committee Nicolai Schousboe Mayor’s Wind Farm Committee Tim Schwartz Mayor’s Wind Farm Committee William E. Siegfriedt Mayor’s Wind Farm Committee Jeff Smith Mayor’s Wind Farm Committee William Wagner Mayor’s Wind Farm Committee Fred Wittenberg (AP2) For Reappointment to: Library Board Susan Newman Plan Commission Seth Freeman Sign Review and Appeals Board Marnie Kadish 24 City Council Minutes March 14, 2011 Page 10 of 10 3/23/2011 4:51 PM Motion made and seconded to approve Consent Agenda. Passed in roll call 8-0. Call of the Wards Ward 4 – Alderman Wilson: Hosting Ward meeting March 16, 7:30 pm @ YMCA, 1000 Grove St. He also encouraged everyone to attend the Evanston Dance Ensemble’s presentation of Body of Work @ Northwestern. Ward 5 – Alderman Holmes: She welcomed Alderman Braithwaite and also new Evanston business Shrimp Max on Emerson St. She reminded everyone that the regular 5th Ward meeting would be at Fleetwood on Thursday, March 17@ 7:00 pm. She reported that all of the school board candidates from both District 65 and District 202 would be in attendance. She then asked that staff consider revising the Farmers Market ordinance regarding restrictions on baked goods. She would like to have that on the Agenda at the next Human Services Committee meeting of April 11. Ward 6 – Alderman Tendam: He welcomed Alderman Braithwaite. Ward 8 – Alderman Rainey: She welcomed Alderman Braithwaite. Ward 9 – Alderman Burrus: She welcomed Alderman Braithwaite. Ward 1 – Alderman Fiske: She welcomed Alderman Braithwaite. She then encouraged Mayor Tisdahl to expand the Wind Farm Committee by accepting all of the Evanston residents who submitted applications, and not limiting it to just those appointed tonight. Ward 2 – Alderman Braithwaite: He thanked Council and staff for making him feel welcome at his first meeting. He reminded everyone of the April 14th first Ward meeting @ 7:00 pm at the Levy Center. Ward 3 – Alderman Wynne: She welcomed Alderman Braithwaite. Motion was made and seconded to adjourn. Motion passed 8-0. Meeting adjourned at 9:30 pm. Respectfully submitted by Elaine Autwell, Deputy City Clerk 25 Page 1 of 3 Rev. 3/23/2011 4:51:15 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, March 28, 2011 5:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING of March 14, 2011 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 3/13/11 $2,462,035.56 (A2) City of Evanston Bills FY2010/11 through 3/29/11 $1,210,791.09 City of Evanston Bills FY2011 through 3/29/11 $ 906,275.92 (A3.1) Approval of Contract Award for the Crown Park Phase I and Phase II Environmental Site Assessment and Preliminary Geotechnical Engineering Services to Environmental Protection Industries (RFP 11-53) Staff recommends City Council approval of a contract award for the Crown Park Phase I and Phase II Environmental Site Assessment and Preliminary Geotechnical Engineering Services to Environmental Protection Industries (EPI) (16650 South Canal, South Holland, IL) at a total cost of $7,510. This study is to determine if potential environmental concerns exist on the property, evaluate those concerns, and conduct preliminary geotechnical investigations to determine potential foundation systems for a new Crown Center prior to releasing an RFP to prequalified vendors. Funding will be provided by Capital Improvement Program Account #415555, with a budget of $143,000. For Action 26 Page 2 of 3 Rev. 3/23/2011 4:51:15 PM (A3.2) Approval of Contract Award for Crown Market Validation and Financial Feasibility Study to HVS Convention, Sports & Entertainment Facilities Consulting (RFP 11-59) Staff recommends City Council approval of a contract award for the Crown Market Validation and Financial Feasibility Study to HVS Convention, Sports & Entertainment Facilities Consulting (205 West Randolph, Suite 1650, Chicago, IL) at a total cost of $49,500. This study is to validate the market feasibility and financial strategy of the proposed project prior to releasing an RFP to prequalified vendors. Funding will be provided by Capital Improvement Program Account #415555, with a budget of $143,000. For Action (A3.3) Approval of 2011 Special Events Calendar Staff recommends City Council approval of the 2011 calendar of special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines, with the exception of one new proposed event: Women’s TK9 Race. The Special Events Committee requires further discussion with the Women’s TK9 Race event coordinator and will provide a recommendation for this event at a later date. For Action (A3.4) Approval of Three Year Schedule for Public Elm Tree Injection Program Staff recommends that the City Council approve a three-year schedule for the Elm Tree Injection Program. At the November 22, 2010 Council meeting approving the FY2011 budget, staff was directed by Council to include all public elm trees above 10” diameter, thus adding 840 additional trees. At that time, a report was requested by Council to outline how the additional trees would be added to the program. For Action (A3.5) Approval of Contract award for 2011 MFT Street Resurfacing Program to Schroeder Asphalt Services (Bid 11-85) Staff recommends City Council approval of a contract in response to Bid 11-85 to award the 2011 MFT Street Resurfacing Contract to Schroeder Asphalt Services (P.O. Box 831, Huntley, IL) in the amount of $693,865.90. Funding for this work will be from Motor Fuel Tax Funds. The budgeted amount is $1,000,000. For Action 27 Page 3 of 3 Rev. 3/23/2011 4:51:15 PM (A3.6) Approval of Estimated Annual User Charge for 2011 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Generated as Part of the Water Treatment Process Staff recommends City Council approval of the Estimated Annual User Charge for 2011 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge generated as part of the water treatment process in the amount of $300,958.19. Ten payments of $30,095.82 will be made beginning March 1 and ending on December 1, 2011. Funding for this work will be from the Water Fund, Account 7110.62420. This account has a budget of $387,345 specifically allocated for MWRDGC sludge disposal fees. For Action (A3.7) Approval of Purchase of Recycling Containers from Wausau Tile, Inc., (Bid 11-68) Staff recommends City Council approval of a purchase in response to Bid 11-68 of 350 recycling containers for the business districts and 75 recycling containers for athletic fields from Wausau Tile, Inc. (Wausau, WI 54402) in the amount of $89,750. Funding for this work will be from the Energy Efficiency and Conservation Block Grant which has budgeted $90,000 for this project. For Action (A4) Resolution 16-R-11 Authorizing the City Manager to Execute the Easement Agreement with Sunesys L.L.C. for the Installation of Dark Fiber Optic Cable Staff recommends that the City Council adopt Resolution 16-R-11 to grant a utility easement to Sunesys L.L.C. for the installation of Dark Fiber Optic Cable in the public right-of-way. The local Sunesys office is located at 18 West 140 Butterfield Road, 15th floor, Oakbrook Terrace, IL, 60181. No City funding is required for this fiber optic cable installation. Sunesys will be assessed a utility easement fee of $5 per square foot for 13,800 square feet, for a total fee of $69,000 to be deposited into Right-of-Way account 2630.52126. For Action IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 28 Final Page 1 of 8 Administration and Public Works MEETING MINUTES Administration & Public Works Monday, March 14, 2011 5:45 P. M. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers Members Present: Ald. Burrus, Ald. Fiske, Ald. Holmes, Ald. Rainey Members Absent: Staff Present: Wally Bobkiewicz, Donald Cornelius, Dolores Cortez, Paul D’Agostino, Rajeev Dahal, Kerry Demski, Chief Eddington, Grant Farrar, Sarah Flax, Doug Gaynor, Curtis Hanawalt, Jewell Jackson, Chief Klaiber, Stefanie Levine, Marty Lyons, Joe McRae, Jeffrey Murphy, Sat Nagar, Suzette Robinson, Paul Schneider, Patrick Sheeran, Dave Stoneback, Evonda Thomas, Rickey Voss, Scott Williams Others Present: Mayor Tisdahl, Ald. Elect Peter Braithwaite Presiding Member: Alderman Holmes Declaration of Quorum With a quorum present, Chairman Holmes called the meeting to order at 5:50 P. M. Snow Worker Appreciation Presentation: Suzette Robinson (Director, Public Works) spoke to honoring the many city employees who had worked so tirelessly during the snowstorm, which covered the City of Evanston with twenty inches of snow and followed that with another five inches. Many Departments besides Streets and Sanitation were involved for long stretches of time. Many positive e-mails were received from residents about the excellent job. Thanks were also given to the residents of Evanston who kept their areas clean, helped neighbors and even worked at clearing the streets in front of their residences. Mayor Tisdahl talked about her ride-along and how it was an effort well done. She acknowledged that it was typical of all the workers all over the City. She closed by saying that on behalf of the City of Evanston, thank you very much. Ald. Rainey added that a huge debt of gratitude is owed to Suzette Robinson for the many days of excellent leadership. Ald. Holmes echoed the sentiment and added that many of the workers were women. Ald. Fiske thought the workers were the best ambassadors for the City and Ald. Burrus mentioned that traveling out of the City she noticed that in comparison, Evanston was very clean. 29 Final Page 2 of 8 Administration and Public Works APPROVAL OF MEETING MINUTES February 28, 2011 It was moved by Ald. Burrus and seconded by Ald. Fiske that the minutes of the February 28, 2011 meeting be approved. A voice vote was taken and the minutes were approved. NEW BUSINESS ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 2/27/11 $2,548,766.30 It was moved by Ald. Burrus and seconded by Ald. Rainey that the payroll of February 27, 2011 be approved. A voice vote was taken and it was approved. (A2) City of Evanston Bills FY2010/11 through 3/15/11 $1,660,716.66 City of Evanston Bills FY2011 through 3/15/11 $ 630,708.70 It was moved by Ald. Burrus and seconded by Ald. Fiske that the Bills List of March 15, 2011 be approved. A voice vote was taken and it was approved. City of Evanston Credit Card Bills through 1/31/11 $ 54,510.84 It was moved by Ald. Burrus and seconded by Ald. Fiske that the Credit Card bills through January 31, 2011 be approved. A voice vote was taken and it was approved. (A3.1) Approval of Contract Award to G & L Contractors, Inc. for 2011 Granular Materials (Bid 11-57) Staff recommends City Council approval of a contract for the purchase of granular materials to G & L Contractors, Inc. (7401 N. St. Louis Avenue, Skokie, IL) in the amount of $35,850. Funding for this work will be from the Water Fund and Sewer Fund, with a combined total budget of $42,000. It was moved by Ald. Burrus and seconded by Ald. Fiske that A3.1 be approved. A voice vote was taken and it was approved. (A3.2) Approval of Contract Award to G.A. Johnson & Son for the Lorraine H. Morton Civic Center Main Entry Steps Project, (Bid 11-60) Staff recommends approval of the Lorraine H. Morton Civic Center Main Entry Steps Project to G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of $84,330. Funding provided by 2011 Capital Improvement Program (CIP) Account #41516 with an allocation of $450,000. This account is intended for a variety of projects at the Lorraine H. Morton Civic Center (LHMCC) including the main entry staircase, asbestos abatement, fire pump replacement, directory signage and life/safety improvement plan. Ald. Rainey pointed out that the contract was awarded to an Evanston firm. She hoped that this would be a message to others in Evanston that there is work to be had right at home. She asked if the M/W/EBE Directory has been updated and will copies be available. Steven Griffin (Director, Community and Econ Development) said the list is almost ready to be published. It should be available in a month. 30 Final Page 3 of 8 Administration and Public Works It was moved by Ald. Burrus and seconded by Ald. Fiske that A3.2 be approved. A voice vote was taken and it was approved. (A3.3) Approval of Single Source Purchase for Cold Patch Material from Healy Asphalt Company, LLC Staff is requesting approval of a single source purchase of cold patch material for cold weather street maintenance activities from Healy Asphalt Company, LLC (3401 S. Busse Road, Mount Prospect, IL) in the amount of $50,000. Healy Asphalt is the only regional supplier of UPM (unique paving materials) high performance cold patch mix. Funding for this work will be from Streets General Fund (2670-65055) in the amount of $30,000, Water Fund (7115-65051) in the amount of $10,000, and Sewer Fund (7400-65051) in the amount of $10,000. Ald. Rainey asked if the cold patch material lasts as long as the hot patch material. S. Robinson said that it did not, hot is the best. However, the plant where it is made does not open until late April and closes in October. When it is cold, the material cannot be maintained at a hot enough temperature and by the time, it gets to the site, it has set. It was moved by Ald. Burrus and seconded by Ald. Fiske that A3.3 be approved. A voice vote was taken and it was approved. (A3.4) Approval of Contract Award to North Suburban Asphalt Maintenance for 2011 Crack Sealing Program Staff recommends City Council approval of a contract in response to Request for Bids through the Municipal Partnering Committee to award the 2011 Crack Sealing Contract to the lowest responsive and responsible bidder, North Suburban Asphalt Maintenance (Park Ridge, IL) in the amount of $50,000. Funding for this work will be from General Fund Street Maintenance Account (2670.62509) in the amount $50,000 which has $75,000 budgeted for contract maintenance for FY 2011. It was moved by Ald. Rainey and seconded by Ald. Burrus that A3.4 be approved. A voice vote was taken and it was approved. (A3.5) Approval of 2011 Congestion Mitigation and Air Quality (CMAQ) Grant Application for Dempster Street Signal Modernization Project and CTA Yellow Line In-Fill Station - Phase I Environmental Study Staff recommends authorization for the City Manager to apply for 2011 Congestion Mitigation and Air Quality (CMAQ) Grants for the Dempster Street Signal Modernization Project and the CTA Yellow Line In-Fill Station - Phase I Environmental Study. The estimated cost of the Dempster Street Signal Modernization Project is $990,000; including CMAQ Grant funding of $790,000 and General Obligation debt of $200,000. The estimated cost of the CTA Yellow Line In-Fill Station - Phase I Environmental Study is $2,130,000; including CMAQ Grant funding of $1,704,000 and General Obligation debt of $426,000. Since the City will not receive approval until late 2011, the above amounts will appear in the 2012 Budget and Capital Improvements Plan. 31 Final Page 4 of 8 Administration and Public Works Ald. Rainey complimented the writers of this document. It made the situation with the yellow line more understandable, it has been hard to follow the status. It was moved by Ald. Rainey and seconded by Ald. Burrus that A3.5 be approved. A voice vote was taken and it was approved. (A3.6) Approval of SWANCC Disposal Contract for FY 2011 Staff recommends approval of the 2011 refuse disposal fees to SWANCC (Solid Waste Agency of Northern Cook County) in the amount of $75,000 for capital costs, $780,000 for operations and maintenance and $60,000 in recycling transfer fees. Funding to be provided by the Solid Waste Fund Accounts 7685.68310 (capital), 7685.62405 (operations and maintenance), and 7690.62415 (recycling). These accounts have budgets of $83,300, $899,640, and $788,018 respectively for FY2011. Under an intergovernmental agreement, the City is required to make certain payments to SWANCC for capital, operations, maintenance, and disposal costs for the collection, transportation and disposal of municipal waste generated within the City of Evanston. Ald. Rainey mentioned that everyone knows about the theft at SWANCC. What she does not know is what did the City do to warrant a credit. It says the estimate for payment is based on previous years use. Wally Bobkiewicz (City Manager) said he thought this topic was more appropriate for an executive session. Additionally, at this time, auditing is going on. Ald. Rainey said that she is very concerned. This is a message to our representative, Ald. Wynne, is the City paying the proper amount. W. Bobkiewicz stated that all member communities are concerned and all is being reviewed. I am an alternate representative he noted and with Ald. Wynne, he agrees that the gravity of the situation is apparent to all. It was moved by Ald. Rainey and seconded by Ald. Burrus that A3.6 be approved. A voice vote was taken and it was approved. (A4.1) Approval of Change Order No. 1 for Groot Yard Waste Contract Staff recommends approval of change order No. 1 to the yard waste contract with Groot Industries, Inc. in the amount of $0.55 per stop per month for the remainder of 2011, $0.27 per stop per month for 2012, $0.21 per stop per month for 2013, 0.15 per stop per month for 2014 and $0.32 per stop per month for 2015 until October 31st. The total contract amount was originally approved at $476,370, but due to higher than anticipated total cart volume is recommended at a not to exceed $600,000 amount for 2011. Funding is to be provided by the Solid Waste Fund (7690-62415) which has $788,018 budgeted for FY2011. Ald. Rainey mentioned that at the time of the contract negotiations, there was a limit to the number of cans that they would collect. S. Robinson said that it was in the RFP. A range was given and if the City fell outside the range, then new negotiations would ensue. Ald. Fiske said she is concerned that the most logical way to collect more trash is to deploy more cans. She asked how much that would cost. S. Robinson said the increase would be $160,000. Additional carts means an additional truck and crew are required. There is no increase to the 32 Final Page 5 of 8 Administration and Public Works residents. Ald. Holmes asked if this is not approved, can the City re-bid? S. Robinson noted that yard waste pick-up starts April 1st so we would need them to cover while the City re-bids. Yard waste as a stand-alone contract will be hard to sell. Few companies bid on it in the past. W. Bobkiewicz mentioned that there are many sanitation issues to deal with. There is a positive momentum in what the City and the vendors are doing. Rate adjustments may have to be sought in 2012. Ald. Burrus suggested that Groot needs to be given some leeway. Last year the estimate was off. I am against change orders but we gave them bad data and they could not bid accurately. Ald. Fiske asked the staff how much they believe this will change this year. In the beginning, S. Robinson said we had 1500 to 2000 cans. At the end, we were just under 4400 cans. Another 100 are planned for. Carts are a good deal. In addition, rates were based on the City collecting waste. Contractors prefer bags, they take less time to load than containers. Ald. Rainey asked, based on the rate increases in the contract, if the residents will see an increase in charges. W. Bobkiewicz said that Ms. Robinson has noted that there will be no change in rate to the residents. It was moved by Ald. Burrus and seconded by Ald. Rainey that A4.1 be approved. A voice vote was taken and it was approved. (A4.2) Approval of Change Order No.1 for the Evanston Police Department Firing Range Project (Bid 11-13) Staff recommends approval of change order No.1 in the amount of $84,581.41 for the Evanston Police Department Firing Range Project. This change order will increase the current contract amount from $180,580.00 to $265,161.41. Funding is to be provided by Capital Improvements Fund Project #415721 with a total balance of $265,161.41. Ald. Rainey stated that she asked the committee to read everything concerning this matter. I went to the range and it is in terrible shape, she continued. To those in charge, please keep a close eye on what is happening. There needs to be an owner’s representative to stay on top of this. W. Bobkiewicz stated that this is a very important project. It is one of two capital projects from 2009. The range is needed to qualify officers, for training and personnel keeping up their ability. I agree, it requires proper supervision. Ms. Levine is in charge and I have every confidence in her. Look at the wonderful roofing project she oversaw. Doug Gaynor and I are committed to getting this done quickly. It was moved by Ald. Burrus and seconded by Ald. Fiske that A4.2 be approved. A voice vote was taken and it was approved. (A5) Resolution 17-R-11 Authorizing the Use of Motor Fuel Tax Funds for Resurfacing Dodge Avenue from Oakton Street to Lee Street The Evanston Department of Public Works recommends City Council approval of Resolution 17-R-11 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of $300,000 for the Dodge Avenue Street Resurfacing Project. This project will be funded through the Motor Fuel Tax Fund ($300,000; Fund# 200) and the CIP Fund ($665,000; Fund # 415857). Ald. Burrus said that in wards 9 and 2, they are very excited to have this work accomplished. 33 Final Page 6 of 8 Administration and Public Works It was moved by Ald. Burrus and seconded by Ald. Rainey that A5 be approved. A voice vote was taken and it was approved. (A6) Resolution 18-R-11 Authorizing the Use of Motor Fuel Tax Funds for General Maintenance of Streets Staff recommends approval of Resolution 18-R-11 by which City Council would authorize the transfer of $586,886 Motor Fuel Tax Funds for general maintenance of streets by City forces. The fund transfer was approved as part of 2011 budget. It was moved by Ald. Rainey and seconded by Ald. Burrus that A6 be approved. A voice vote was taken and it was approved. (A7) Ordinance 19-O-11: Special Assessment #1506 Alley Paving Project – North of Main Street, East of Grey Avenue Staff recommends approval of proposed Ordinance 19-O-11 by which City Council would authorize paving of the alley north of Main Street, east of Grey Avenue through the Special Assessment Process. Funding for this work will be 50% special assessment funds and 50% by homeowners to be collected over a period of ten years. The City’s share ($130,707.35) will be paid by the special assessment fund 6365.65515. Ald. Rainey asked what objections were given at the community meeting. S. Robinson related that two families objected to the alley improvement, they did not want to pay. However, there was 68% approval to go ahead. They were told of the assistance program but neither family qualified. Marty Lyons (Assistant City Manager) mentioned that he had already informed Alderman Elect Braithwaite concerning this situation. It was moved by Ald. Burrus and seconded by Ald. Fiske that A7 be approved. A voice vote was taken and it was approved. (A8) Ordinance 20-O-11: Special Assessment #1507 Alley Paving Project – North of Brummel Street, East of Callan Avenue Staff recommends approval of proposed Ordinance 20-O-11 by which City Council would authorize paving of the alley north of Brummel Street, east of Callan Avenue through the Special Assessment Process. The estimated total special assessment cost of paving the alley is $61,150.10. The City’s share is $45,862.57, which is 75% of the total cost due to the adjacent CTA property on the north side of the proposed alley-paving project. It has been the City’s practice to fund the share of public agencies. Funding for this work will be 75% special assessment funds and 25% by homeowners to be collected over a period of ten years. The City’s share ($45,862.57) will be paid by the special assessment fund 6365.65515. Ald. Rainey asked if the city engineers were aware that a few years ago, the embankment collapsed onto the tracks. Pal Schneider (City Engineer) said thanks for the information, he was not aware of the event. It will be reviewed. It was moved by Ald. Rainey and seconded by Ald. Fiske that A8 be approved. A voice vote was taken and it was approved. 34 Final Page 7 of 8 Administration and Public Works (A9) Ordinance 21-O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer Local Liquor Commissioner recommends City Council adoption of Ordinance 21-O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer. The proposed ordinance will permit licensees to charge for wine tastings and to sell warm beer in no more than 10% of their stores. The proposed amendments conform to state statute. Ald. Rainey asked if the fee was the same at new places as those that did not sell beer. Grant Farrar (Corporation Counsel/City Attorney) said he get back to her. It was moved by Ald. Burrus and seconded by Ald. Fiske that A9 be approved. A voice vote was taken and it was approved. IV. ITEMS FOR DISCUSSION (APW1) Street Sweeping Discussion Follow-Up S. Robinson did a follow-up to the last A & P W meeting. There have been some problems with the current street sweeping schedule such as combining one-sided streets with two sided streets. Some residents did not comply and others were confused. This new system is less complicated and will be less congested. Ald. Rainey thought it was a very positive plan. She mentioned that a letter should be hand delivered to each residence involved. Something personal would be good. Ald. Holmes suggested that a note be sent with the water bills. S. Robinson said they are using the “At Your Disposal” newsletter and it will be out before April fourth when street sweeping starts. Special sweeps is a whole different schedule and it was too much to learn. The plan is to change it to a tri-weekly schedule to simplify the signage. (APW2) Bus Shelter P. Schneider gave an update on the plans for bus shelters. Last year he stated, the Council approved a ten-year contract for advertising with Creative Outdoor Advertising of America with work starting in May, 2011. They have recommended 56 locations for bus shelters. The Aldermen have recommended 25 additional sites and made some objections to the some of the original 56 locations. 9 locations came from the Multi–Modal transportation plans. There will be no utilities at this time for heat or light. Ald. Rainey thought the design for the shelter was the ugliest one she has ever seen. She does not believe that the shelter will actually shelter residents. They are nothing more that a four legged billboard. P. Schneider noted that there is glass on three sides. He also noted that only two responses were received for the RFP. One was not acceptable. This style of shelter is the only one the company uses. These will be the first in the area. Rajeev Dahal (Senior Traffic Engineer) said all their work has been done in the south. Ald. Holmes asked if a model could be obtained and Ald. Rainey said she would like to talk with them. P. Schneider said they are in Florida but they could be invited back and asked to bring samples of the materials that will be used, W. Bobkiewicz suggested holding this item as it seems additional work is required. Ald. Rainey said she liked the company but 35 Final Page 8 of 8 Administration and Public Works the committee never saw the product and she also believes that this shelter will not be acceptable in the historic district. W. Bobkiewicz noted that the balance is for a structure that can withstand the elements and not require high maintenance. Ald. Fiske asked who would provide maintenance. Ald. Rainey noted that the PACE shelters in Chicago are well maintained. The advertisers will demand high maintenance. Ald. Holmes ended the discussion saying that the item will be held. V. COMMUNICATIONS VI. ADJOURNMENT Ald. Burrus motioned and Ald. Rainey seconded to adjourn. A voice vote was taken and the motion was approved at 7:25 p.m., March 14, 2011 Respectfully Submitted, Phillip Baugher Administrative Assistant, Administrative Services 36 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Marty Lyons, Assistant City Manager Richard Perry, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: March 23, 2011 Recommended Action: Staff recommends approval of the city of Evanston Payroll and Bills List. Summary: Payroll – February 28, 2011 through March 13, 2011 $2,462,035.56 (Includes employer portion of IMRF, FICA, and Medicare) Bills List – March 29, 2011 FY: 2010/11 $1,210,791.09 (General Fund Amount - $871,014.13) FY: 2011 $ 906,275.92 (General Fund Amount - $194,467.78) TOTAL BILLS LIST AMOUNT $2,117,067.01 Attachments: Bills List For City Council meeting of March 28, 2011 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 37 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 100.41420 PETTY CASH - JAMES HUTTON NET REIMB. OPERATING EXPENS.2,500.00 100.13040 ILLINOIS PAPER COMPANY COE CIVIC ADDTL FUNDS FY 10-11 1,344.00 100.22725 VERIZON WIRELESS (25505)WIRELESS SERVICE 180.87 100.41020 PLANNED LIGHTING, INC.PROVIDE LIGHTING UPGRADE PER 16,509.40 20,534.27 1300 CITY COUNCIL 1300.62210 BURRUS, COLEEN REIMB. 9TH WARD POSTCARD PRINT 140.00 1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 93.31 1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 104.98 1300.62295 GROVER, JANE W.REIMB/NAT. LEAGUE OF CITIES 415.00 753.29 1505 CITY MANAGER 1505.62295 LYONS, MARTIN S.ILCMA CONF. LODGING 158.20 1505.64540 AT & T MOBILITY WIRELESS COMMUNICATION 125.55 1505.62295 BOBKIEWICZ, WALTER ILICMA CONF/DINNER REIMB.50.00 1505.64540 AT & T MOBILITY WIRELESS COMMUNICATION 190.85 1505.64540 BOBKIEWICZ, WALTER TELECOM. CONF. SERV. SNOW EMG.265.09 1505.62295 BOBKIEWICZ, WALTER ILICMA CONF/DINNER REIMB.25.00 814.69 1510 PUBLIC INFORMATION 1510.65010 ALLEGRA PRINT & IMAGING FLYERS/BANNERS 1,484.00 1510.62210 QUARTET COPIES COINS FOR CASH/RECYCLING DAY 657.50 2,141.50 1705 LEGAL ADMINISTRATION 1705.65010 WEST GROUP PAYMENT CTR WEST INFORMATION CHARGES 619.45 1705.65045 SECRETARY OF STATE 2701 VEHICLE CODE REIMB. STATE 700.00 1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 84.75 1,404.20 1905 ADM.SERVICES- GENERAL SUPPORT 1905.65095 OFFICE DEPOT OFFICE SUPPLIES 2010/2011 10.55 10.55 1910 FINANCE DIVISION - REVENUE 1910.62431 GARDA CL GREAT LAKES, INC.DEPOSIT SERV.38.60 1910.62315 ALTERNATIVE MAILING SYSTEMS MAILING SUPPLIES 479.13 1910.62449 DUNCAN PARKING TECHNOLOGIES, I PARKING SERV.31,903.54 32,421.27 1920 FINANCE DIVISION - ACCOUNTING 1920.62280 FEDERAL EXPRESS CORP.SHIPPING 28.99 1920.65095 MAIL SORT, INC.METER/SORT MAIL 762.39 791.38 1925 FINANCE DIVISION - PURCHASING 1925.62381 MIDWEST TIME RECORDER CLOCK MAINT. CONTRACT 136.00 1925.65095 OFFICE DEPOT ADDTL FUNDS OFFCIE SUPPLIES 42.15 1925.65095 OFFICE DEPOT ADDTL FUNDS OFFCIE SUPPLIES 56.14 38 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1925.62275 FEDERAL EXPRESS CORP.SHIPPING 33.99 268.28 1929 HUMAN RESOURCE DIVISION 1929.62274 I/O SOLUTIONS, INC TRAVEL EXPENSES 498.56 1929.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 1,787.53 2,286.09 1932 INFORMATION TECHNOLOGY DIVI. 1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 810.63 1932.62380 US Bank COPIER LEASE AGREEMENT 1,887.75 1932.62340 ORACLE CORPORATION SALES IRIS SYS ANNUAL SUPPORT 35,199.94 1932.65095 TEUTEBERG INC COE - PAYROLL - EZ PRESSURE 4,010.70 1932.65095 TEUTEBERG INC COE - PAYROLL - EZ PRESSURE 91.27 1932.65095 TEUTEBERG INC COE - A/P PRESSURE SEAL Z-FOLD 1,336.90 1932.65095 TEUTEBERG INC SHIPPING 91.27 1932.62175 IRON MOUNTAIN OSDP SERVICE AGREEMENT 434.94 1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATION CHARGES 1,055.76 1932.62341 TALEO CORPORATION RECRUITING SERVICES FOR HR 7,992.00 1932.62250 ORACLE CORPORATION SALES VIRTUAL IRON ANNUAL SUPPORT 118.13 1932.62340 ORACLE CORPORATION SALES CONTRACT 2759377 396.61 1932.62340 ORACLE CORPORATION SALES CONTRACT 2340013 1,127.14 1932.62340 ORACLE CORPORATION SALES CONTRACT 2759377 253.62 1932.65095 OFFICE DEPOT OFFICE SUPPLIES/HEAVY PAPER 207.87 1932.65095 OFFICE DEPOT OFFICE SUPPLIES/DESK SET UP 149.02 55,163.55 1941 PARKING ENFORCEMENT & TICKETS 1941.64005 COMED MONTHLY CHARGES 296.90 1941.62451 NORTH SHORE TOWING BOOTS/TOW & STORAGE FEES 5,095.00 5,391.90 2105 PLANNING & ZONING 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER/PLAN & PRESV. COMMISN 215.78 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 52.49 2105.65095 OFFICE DEPOT CREDIT INKJET CARTRG.13.84- 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER ZBA PACKETS 34.99 2105.62295 FLAX, SARAH K REIMB. CHICAGO NEIGHB. DEV.120.91 410.33 2120 HOUSING REHABILITATION 2120.62360 OFFICE DEPOT INTERNATIONAL CODE COUNCL CERT 70.00 70.00 2126 BUILDING INSPECTION SERVICES 2126.62205 PIONEER PRESS ADDTL ADVERTISING EXPENSE 38.40 2126.52080 RYAN CONSTRUCTION, INC.REIMB. DUPL. PAYMENT 3,100.80 3,139.20 2128 HOMELESS SERVICES 2128.67114 FAMILY PROMISE CHICAGO NORTH S SHELTER GRANT PRG. JAN. 2011 1,200.00 2128.67110 CONNECTIONS FOR THE HOMELESS SHELTER GRANT PRG. JAN. 2011 727.92 2128.67110 CONNECTIONS FOR THE HOMELESS SHELTER GRANT PRG. FEB. 2011 844.47 2128.67114 FAMILY PROMISE CHICAGO NORTH S SHELTER GRANT PRG. DEC. 2010 1,200.00 39 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2128.67115 INTERFAITH ACTION OF EVANSTON SHLT. GRANT FEB. 2011 1,810.40 2128.67111 EVANSTON NORTHSHORE YWCA SHELTER GRANT PRG. FEB. 2011 846.56 2128.67111 EVANSTON NORTHSHORE YWCA SHELTER GRANT PRG. JAN. 2011 506.83 2128.67115 INTERFAITH ACTION OF EVANSTON SHLT. GRANT FEB. 2011 941.68 8,077.86 2150 HPRP GRANTS 2150.63159 CONNECTIONS FOR THE HOMELESS HPRP HOMELESS PREVENTION 17,000.00 2150.63160 CONNECTIONS FOR THE HOMELESS HPRP HOMELESS PREVENTION 5,000.00 22,000.00 2205 POLICE ADMINISTRATION 2205.65125 EVANSTON FUNERAL & CREMATION REMOVALS 674.00 2205.64015 COMED MONTHLY CHARGES 118.38 2205.62270 WELLINGTON, LESLIE OIS EVALUATION-2 OFFICERS 300.00 2205.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 3,671.90 4,764.28 2215 CRIMINAL INVESTIGATION 2215.62360 BUELL, MARK E REIMB. BURGL TASK FORCE OP 144.20 144.20 2240 POLICE RECORDS 2240.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 1,782.68 2240.65025 WINDY CITY PRESS EVANSTON POLICE DEPARTMENT 600.00 2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 330.43 2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 106.91 2,820.02 2251 311 CENTER 2251.65020 UNIFORMITY, INC.UNIFORM ISSUES 25.95 25.95 2255 OFFICE-PROFESSIONAL STANDARDS 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 79.80 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 37.80 117.60 2260 OFFICE OF ADMINISTRATION 2260.62295 EVANSTON ATHLETIC CLUB FITNESS 331.50 331.50 2280 ANIMAL CONTROL 2280.65025 HILLS PET NUTRITION ANIMAL SHLT FOOD 357.44 2280.64015 NICOR 0632 MONTHLY CHARGES 1,557.30 1,914.74 2305 FIRE MGT & SUPPORT 2305.65125 LEMOI HARDWARE SMALL TOOLS 9.08 2305.65125 LEMOI HARDWARE SMALL TOOLS 19.98 2305.64015 NICOR 0632 MONTHLY CHARGES 5,250.62 2305.65095 OFFICE DEPOT OPEN PO OFFICE SUPPLIES 247.49 2305.65040 LAPORT INC JANITORIAL SUPPLIES 97.32 2305.65020 AIR ONE EQUIPMENT MORNING PRIDE TURNOUT GEAR 18,960.00 2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,424.66 40 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,540.41 2305.65020 CHICAGO PROTECTIVE APPAREL INC PPE-HOOD 115.25 2305.64005 COMED MONTHLY CHARGES 118.38 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 433.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 8.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 56.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 114.70 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 16.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 15.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 13.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 15.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 28.85 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 15.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 7.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 84.75 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 95.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 12.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 15.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 64.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 222.50 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 22.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 28.85 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 43.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 19.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 61.70 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 25.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 7.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 36.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 207.55 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 56.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 7.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 16.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 15.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 15.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 15.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 207.50 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 144.65 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 104.90 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 30.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 195.50 2305.65020 AIR ONE EQUIPMENT FIRE HELMET 203.00 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 7.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 78.95 2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 118.85 2305.62315 FEDERAL EXPRESS CORP.SHIPPING 67.02 2305.65070 HENRICHSEN FIRE & SAFETY EXTINGUISHER RECHARGE 157.12 2305.65125 LEMOI HARDWARE SMALL TOOLS 23.62 2305.65125 LEMOI HARDWARE SMALL TOOLS 27.22 30,962.37 41 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2310 FIRE PREVENTION 2310.62250 ZOLL DATA SYSTEMS COMPUTER SOFTWARE SUPPORT 550.00 2310.65095 ILLINOIS PAPER COMPANY COPY PAPER 398.20 948.20 2315 FIRE SUPPRESSION 2315.62295 NORTHEASTERN ILLINOIS PUBLIC S FIREFIGHTING TRAINING 300.00 2315.62509 PRAXAIR DISTIBUTION INC EMS OXYGEN 412.71 2315.62509 PRAXAIR DISTIBUTION INC EMS OXYGEN 310.51 2315.65125 RAFACZ, MARTIN A REIMB. OIL CHANGE 123.90 2315.65075 RAFACZ, MARTIN A REIMB. RESTOCKING 116.80 2315.62521 EMSAR CHICAGO/MILWAUKEE STRETCHER MAINT.1,036.11 2315.53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES FEBR. 2011 5,578.41 2315.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 2315.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 2315.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 2315.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 2315.62295 VILLAGE OF ROMEOVILLE FIRE ACA FIREFIGHTING TRAINING 135.00 2315.65040 LAPORT INC JANITORIAL SUPPLIES 112.32 2315.65040 LAPORT INC JANITORIAL SUPPLIES 82.32 2315.65040 LAPORT INC JANITORIAL SUPPLIES 637.96 2315.65040 LAPORT INC JANITORIAL SUPPLIES 221.80 2315.62295 NORTHEASTERN ILLINOIS PUBLIC S FIREFIGHTING TRAINING 300.00 2315.62295 NORTHEASTERN ILLINOIS PUBLIC S FIREFIGHTING TRAINING 300.00 9,727.84 2407 HEALTH SERVICES ADMIN 2407.65025 SAM'S CLUB DIRECT FOOD 31.26 2407.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 46.26 2425 DENTAL SERVICES 2425.65095 PATTERSON DENTAL SUPPLY, INC. DENTAL CHARTS 43.50 2425.65075 PATTERSON DENTAL SUPPLY, INC. DENTAL OFFICE SUPPLIES 503.75 547.25 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00 2435.65095 OFFICE DEPOT OFFICE SUPPLIES 212.54 2435.62468 NATIONAL CINEMEDIA, LLC ON SCREEN AD 702.00 2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00 2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 81.00 2435.62210 FEDERAL EXPRESS CORP.SHIPPING 12.70 2435.62468 NATIONAL CINEMEDIA, LLC ON SCREEN AD 702.00 2435.65095 OFFICE DEPOT OFFICE SUPPLIES 30.76 1,795.00 2440 VITAL RECORDS 2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 1,084.00 1,084.00 2455 COMM.HEALTH PROG.ADMINSTRATION 2455.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2020/11 3.92 3.92 42 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2605 DIRECTOR OF PUBLIC WORKS 2605.56155 ILLINOIS DEPT OF REVENUE *SALES TAX FEBRUARY 2011 14.00 14.00 2610 MUNICIPAL SERVICE CENTER 2610.65020 UNIFORMS TO YOU CREDIT JEANS/SWTSHIRTS 88.50- 2610.65020 UNIFORMS TO YOU CREDIT SHIRTS 92.50- 2610.65020 UNIFORMS TO YOU CREDIT SAFETY CLOTHING 7.50- 2610.65020 UNIFORMS TO YOU CREDIT SAFETY CLOTHING 7.50- 2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 143.91 2610.64005 COMED MONTHLY CHARGES 160.20 2610.62225 SMITHEREEN PEST MANAGEMENT SER RODENT CONTROL 90.00 2610.62225 SMITHEREEN PEST MANAGEMENT SER RODENT CONTROL 90.00 2610.62205 CHICAGO TRIBUNE ADVERTISEMENT FOR BID # 11-68 693.00 2610.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,602.66 2610.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 8,371.60 2610.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 326.80 2610.65040 LAPORT INC FY 10/11 JANITORIAL SUPPLIES 292.25 2610.65040 LAPORT INC FY 10/11 JANITORIAL SUPPLIES 467.60 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 46.00 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 89.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 121.00 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 159.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 88.00 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 89.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 113.50 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 52.00 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 37.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 92.50 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 105.49 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 28.00 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 158.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 124.35 2610.65010 PIONEER PRESS SUBSCRIPTION 40.00 14,387.61 2625 ENGINEERING 2625.62280 FEDERAL EXPRESS CORP.SHIPPING 26.05 26.05 2670 STREET AND ALLEY MAINTENANCE 2670.65055 OZINGA CHICAGO RMC, INC.READY MIX CONCRETE 612.00 2670.65055 HEALY ASPHALT COLD PATCH 4,781.20 2670.65115 ARTS & LETTERS LTD.SIGN FABRICATION LETTERS 111.00 5,504.20 2680 SNOW AND ICE CONTROL 2680.65015 F & J AND SONS SNOW REMOVAL 7,965.00 2680.65015 FREEDOM TOWING, INC.TOWING SERV. FEBR. SNOW EMG.3,400.00 2680.65015 G & J TOWING TOWING SERV. FEBR. SNOW EMG.3,400.00 2680.65015 BELL FUELS INC.OFF ROAD DIESEL FUEL FOR ICE 2,332.37 2680.65015 BELL FUELS INC.OFF ROAD DIESEL FUEL FOR ICE 1,832.81 43 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2680.65015 BELL FUELS INC.OFF ROAD DIESEL FUEL FOR ICE 2,048.34 2680.65015 BELL FUELS INC.OFF ROAD DIESEL FUEL FOR ICE 2,372.47 2680.65015 BELL FUELS INC.OFF ROAD DIESEL FUEL FOR ICE 2,985.78 2680.65015 BELL FUELS INC.OFF ROAD DIESEL FUEL FOR ICE 2,517.88 2680.65015 BELL FUELS INC.OFF ROAD DIESEL FUEL FOR ICE 2,471.60 2680.65015 BELL FUELS INC.OFF ROAD DIESEL FUEL FOR ICE 2,530.83 2680.65015 BELL FUELS INC.OFF ROAD DIESEL FUEL FOR ICE 3,214.43 2680.65015 BELL FUELS INC.OFF ROAD DIESEL FUEL FOR ICE 2,846.15 2680.65015 BELL FUELS INC.OFF ROAD DIESEL FUEL FOR ICE 2,614.80 2680.65015 BELL FUELS INC.OFF ROAD DIESEL FUEL FOR ICE 2,739.92 2680.65015 BELL FUELS INC.OFF ROAD DIESEL FUEL FOR ICE 3,996.40 2680.65015 G & L CONTRACTORS, INC RENTAL TRUCK/DRIVER & 2 CY 1,600.00 2680.65015 G & L CONTRACTORS, INC RENTAL TRUCK/DRIVER & 2 CY 31,161.25 2680.65015 THELEN SAND & GRAVEL INC RENTAL OF TRUCK FOR SNOW 3,995.00 2680.62451 LOUIE'S TOWING TOWING SERV. FEBR. SNOW EMG.3,280.00 2680.62451 MONARCA TOWING SERVICE, INC. TOWING SERV. FEBR. SNOW EMG.3,360.00 2680.65015 MORTON SALT ROCK SALT 27,170.14 2680.65015 MORTON SALT ROCK SALT 1,287.51 2680.65015 MORTON SALT ROCK SALT 52,522.28 2680.65015 MORTON SALT ROCK SALT 4,942.42 2680.65015 MORTON SALT ROCK SALT 27,807.29 2680.65015 MORTON SALT ROCK SALT 1,276.04 2680.62451 NORTH SHORE TOWING TOWING SERV. FEBR. SNOW EMG.3,360.00 2680.62451 PONCH TOWING TOWING SERV. FEBR. SNOW EMG.3,280.00 2680.62451 R & L TOWING TOWING SERV. FEBR. SNOW EMG.3,280.00 2680.62451 RENDERED SERVICES INC.TOWING SERV. FEBR. SNOW EMG.6,560.00 2680.62451 SCT SERVICES, INC.TOWING SERV. FEBR. SNOW EMG.6,520.00 2680.62451 TBONE TOWING TOWING SERV. FEBR. SNOW EMG.3,360.00 2680.62451 ULRIC RECOVERY, INC.TOWING SERV. FEBR. SNOW EMG.3,280.00 2680.62451 AUTO CARRIER EXPRESS, INC. DBA TOWING SERV. FEBR. SNOW EMG.6,280.00 2680.62451 AUTO RECOVERY AND TOWING DIVIS TOWING SERV. FEBR. SNOW EMG.3,280.00 2680.62451 V.J. TOWING TOWING SERV. FEBR. SNOW EMG.3,280.00 2680.62451 WWF TOWING TOWING SERV. FEBR. SNOW EMG.3,280.00 2680.65015 MURRAY & TRETTEL INC.SNOW NOTIFICATIONS 2,750.00 2680.62451 DOUBLE "E" TOWING AND TRUCKING TOWING SERV. FEBR. SNOW EMG.9,880.00 266,060.71 2685 REFUSE COLLECT & DISPOSAL 2685.65015 RUSSO POWER EQUIPMENT 50 LB BAGS PRO GRADE (WHITE)6,125.00- 2685.62390 LAKESHORE WASTE SERVICES, LLC CONDO REFUSE 60,500.00 2685.62415 GROOT RECYCLING & WASTE SERVIC CIVIC CENTER REFUSE 88.00 2685.62405 WELLS FARGO BANK- SWANCC SWANCC DISPOSAL 6,463.26 2685.62405 WELLS FARGO BANK- SWANCC SWANCC DISPOSAL 5,651.29 2685.65015 RUSSO POWER EQUIPMENT BALANCE OF FUNDS 6,125.00 2685.65015 RUSSO POWER EQUIPMENT 50 LB BAGS PRO GRADE (WHITE)12,250.00 2685.62415 GROOT RECYCLING & WASTE SERVIC RESIDENTIAL REFUSE SERVICES 257,292.00 342,244.55 2690 RESIDENTIAL RECYCLING COL 2690.64015 NICOR 0632 MONTHLY CHARGES 648.08 2690.64005 COMED MONTHLY CHARGES 622.93 44 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1,271.01 2695 YARD WASTE COLLECTION 2695.62415 GLENVIEW TRANSFER STATION YARD WASTE 10,862.17 10,862.17 2805 CHILDREN'S SERVICES 2805.65641 MIDWEST TAPE MAIN JUV AV 8.79 2805.65630 BOOK WHOLESALERS INC.MAIN JUV. BOOKS 48.00 2805.65641 MIDWEST TAPE MAIN JUV AV 79.94 2805.65641 MIDWEST TAPE MAIN JUV AV 265.38 2805.65641 MIDWEST TAPE MAIN JUV AV 59.98 2805.65630 BOOK WHOLESALERS INC.MAIN JUV. BOOKS 71.31 2805.65630 BOOK WHOLESALERS INC.MAIN JUV. BOOKS 56.95 2805.65630 BOOK WHOLESALERS INC.MAIN JUV. BOOKS 14.90 2805.65641 MIDWEST TAPE MAIN JUV AV 8.79 2805.65630 BOOK WHOLESALERS INC.MAIN JUV. BOOKS 181.56 2805.65630 BOOK WHOLESALERS INC.MAIN JUV. BOOKS 44.08 2805.65630 BAKER & TAYLOR MAIN JUV. BOOKS 12.70 2805.65630 BAKER & TAYLOR MAIN JUV. BOOKS 144.43 2805.65630 BAKER & TAYLOR MAIN JUV. BOOKS 31.10 2805.65641 MIDWEST TAPE MAIN JUV AV 249.40 1,277.31 2806 ADULT SERVICES 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 161.51 2806.65641 RANDOM HOUSE INC MAIN ADULT AV 101.25 2806.65641 RANDOM HOUSE INC MAIN ADULT AV 67.50 2806.65641 RANDOM HOUSE INC MAIN ADULT AV 33.00 2806.65641 RANDOM HOUSE INC MAIN ADULT AV 33.00 2806.65641 BBC AUDIOBOOKS AMERICA MAIN ADULT AV 63.92 2806.65641 BBC AUDIOBOOKS AMERICA MAIN ADULT AV 438.45 2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 1,748.58 2806.65630 BAKER & TAYLOR MAIN/NORTH BRANCH BOOKS 444.46 2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 95.96 2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 1,332.27 2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 246.60 2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 1,667.96 2806.65641 BAKER & TAYLOR MAIN YA AV 38.43 2806.65641 BAKER & TAYLOR MAIN YA AV 42.70 2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 912.33 2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 81.35 2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 225.61 2806.65630 BAKER & TAYLOR MAIN/NORTH BRANCH BOOKS 2,263.73 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 9.53 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 18.34 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 247.49 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 47.72 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 48.44 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 58.78 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 40.40 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 128.47 45 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN YA AV 26.43 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN YA AV 44.08 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 44.02 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 47.73 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 33.03 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 107.20 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN ADULT AV 44.08 2806.65641 BAKER & TAYLOR ENTERTAINMENT MAIN YA AV 51.43 10,995.78 2825 NORTH BRANCH 2825.65641 MIDWEST TAPE NORTH BRANCH AV 154.93 2825.65641 MIDWEST TAPE NORTH BRANCH AV 184.92 2825.65641 MIDWEST TAPE NORTH BRANCH AV 45.98 2825.65630 BAKER & TAYLOR NORTH JUV BOOKS 18.04 2825.65630 BAKER & TAYLOR MAIN/NORTH BRANCH BOOKS 369.11 2825.65630 BAKER & TAYLOR MAIN/NORTH BRANCH BOOKS 64.39 2825.65641 MIDWEST TAPE NORTH BRANCH AV 67.98 2825.65641 MIDWEST TAPE NORTH BRANCH AV 74.98 2825.65641 MIDWEST TAPE NORTH BRANCH AV 32.99 2825.65641 MIDWEST TAPE NORTH BRANCH AV 314.92 2825.65641 MIDWEST TAPE NORTH BRANCH AV 38.99 2825.65641 MIDWEST TAPE NORTH BRANCH AV 39.99 2825.65641 MIDWEST TAPE NORTH BRANCH AV 66.98 2825.65641 MIDWEST TAPE NORTH BRANCH AV 65.97 2825.65641 MIDWEST TAPE NORTH BRANCH AV 188.91 1,729.08 2835 TECHNICAL SERVICES 2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY COMPUTER SUPPORT 4,190.07 4,190.07 2840 MAINTENANCE 2840.65040 CINTAS #769 MAT SERVICE 55.61 2840.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 3,912.28 3,967.89 2845 ADMINISTRATION 2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 5.93 2845.62380 ACCOUNTOR SYSTEMS COPY MACHINE ANNUAL SERV.1,710.33 2845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX FEBRUARY 2011 174.00 2845.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 27.12 2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 91.05 2,008.43 3010 REC. BUS. & FISCAL MGMT 3010.62705 PLUG & PAY TECHNOLOGIES MERCHANT PROCESSING FEE 30.00 3010.65095 WINDY CITY PRESS 10-11 BLANKET PO LETTERHEAD 180.00 3010.65095 OFFICE DEPOT 10-11 BALNKET PO OFFICE 21.38 231.38 3015 COMMUNICATION & MARKETING SRVS 3015.62210 RIPON COMMUNITY PRINTERS PRINT BIND DELIVER 3 ISSUES 20,761.59 46 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3015.62210 RIPON COMMUNITY PRINTERS ADDTL FUNDS FY 10-11EXTRA PRIN 1,371.01 22,132.60 3025 PARK UTILITIES 3025.64015 NICOR 0632 MONTHLY CHARGES 159.72 3025.64005 COMED MONTHLY CHARGES 78.71 3025.64015 NICOR 0632 MONTHLY CHARGES 162.85 3025.64015 NICOR 0632 MONTHLY CHARGES 230.56 3025.64015 NICOR 0632 MONTHLY CHARGES 184.10 3025.64015 NICOR 0632 MONTHLY CHARGES 166.53 3025.64005 COMED MONTHLY CHARGES 23.11 3025.64005 COMED MONTHLY CHARGES 311.24 3025.64005 COMED MONTHLY CHARGES 18.81 3025.64005 COMED MONTHLY CHARGES 14.98 3025.64005 COMED MONTHLY CHARGES 50.12 3025.64005 COMED MONTHLY CHARGES 17.27 3025.64005 COMED MONTHLY CHARGES 21.55 3025.64005 COMED MONTHLY CHARGES 416.10 3025.64005 COMED MONTHLY CHARGES 66.29 3025.64005 COMED MONTHLY CHARGES 42.77 3025.64005 COMED MONTHLY CHARGES 31.31 3025.64005 COMED MONTHLY CHARGES 64.08 3025.64005 COMED m 38.98 3025.64005 COMED MONTHLY CHARGES 63.89 3025.64005 COMED MONTHLY CHARGES 181.10 3025.64005 COMED MONTHLY CHARGES 23.13 3025.64005 COMED MONTHLY CHARGES 1,247.01 3025.64005 COMED MONTHLY CHARGES 81.68 3025.64005 COMED MONTHLY CHARGES 69.54 3025.64005 COMED MONTHLY CHARGES 59.98 3025.64005 COMED MONTHLY CHARGES 66.38 3025.64005 COMED MONTHLY CHARGES 48.00 3025.64005 COMED MONTHLY CHARGES 207.64 3025.64005 COMED MONTHLY CHARGES 14.98 3025.64005 COMED MONTHLY CHARGES 171.02 3025.64015 NICOR 0632 MONTHLY CHARGES 223.06 4,556.49 3030 CROWN COMMUNITY CENTER 3030.65025 SAM'S CLUB DIRECT SNACK SUPPLIES 18.96 3030.62505 LOCKETT, LAMAR DANCE INSTR.270.00 3030.65110 SAM'S CLUB DIRECT RECREATION PROG. SUPPLIES 226.10 3030.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,710.41 3030.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 3030.65110 SAM'S CLUB DIRECT PRESCHOOL LUNCH SUPPLIES 104.28 3030.65110 SAM'S CLUB DIRECT AFTER SCHOOL SNACK-MILK 24.42 3030.62505 LANGO OF NORTHSHORE, LLC INSTRUCTION SPANISH CLASS 528.00 3,897.17 3035 CHANDLER COMMUNITY CENTER 3035.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,086.30 3035.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 47 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3035.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 1,116.30 3040 FLEETWOOD JOURDAIN COM CT 3040.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 3040.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 3040.65025 SAM'S CLUB DIRECT SENIOR MEAL PROGRAM SNACK 17.94 3040.62225 STA-KLEEN INC.BAFFLES W/ CLIPS 35.00 3040.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 914.99 3040.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,458.81 3040.65025 SAM'S CLUB DIRECT AFTER SCHOOL PROGRAM 98.38 2,555.12 3045 FLEETWOOD/JOURDAIN THEATR 3045.65025 SAM'S CLUB DIRECT BHM PROGRAM 56.08 3045.62511 LENIHAN, TIM PIANIST MUSICAL AUDITIONS 40.00 96.08 3050 RECREATION OUTREACH PROGRAM 3050.62511 F.C. BARKER INSTRUCT. MUSIC ENGINEERING 250.00 250.00 3055 LEVY CENTER 3055.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX FEBRUARY 2011 22.00 3055.62505 JANKIEWICZ, MALGORZATA BEADING CLASS INSTRU 245.00 3055.62511 KREATIVE PARTIES PRINCESS DANCE PARTY 225.00 3055.62495 ANDERSON PEST CONTROL PEST CONTROL 56.00 3055.62505 BARON, ENID MEMOIRS CLASS INSTRUCT.280.00 3055.62505 COMPUTER TRAINING & SUPPORT SE 10-11 BLANKET PO TEACH 150.00 3055.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,261.64 3055.65025 SAM'S CLUB DIRECT VOLUNTEER PARENTS ECT 19.87 3055.62505 O'LEARY, MANSIE COSTUME DESIGNER ELT SPRING 250.00 3,524.51 3080 BEACHES 3080.64015 NICOR 0632 MONTHLY CHARGES 136.99 136.99 3095 CROWN ICE RINK 3095.65025 SAM'S CLUB DIRECT AFTER SCHOOL PROG. SNACK 8.76 3095.65025 SAM'S CLUB DIRECT PROGRAM SNACK 56.87 3095.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 3095.65025 SAM'S CLUB DIRECT RECREATION PROG. SUPPLIES 187.18 3095.65025 SAM'S CLUB DIRECT RECREATION PROG. SUPPLIES 70.62 3095.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK-MILK 8.76 3095.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK-MILK 8.76 3095.65025 SAM'S CLUB DIRECT CREDIT SUPPLIES 3.08- 3095.65070 GROVER WELDING COMPANY WELD HOCKEY GOAL 50.00 3095.62508 HOBBS, JENNIFER SCOREKEEP FEBR. 2011 90.00 3095.62245 JORSON & CARLSON ICE KNIVES SHARPENED 33.06 3095.62508 KNUTSON, KRISTOFER R.REF BROOMBALL FEB. 2011 210.00 3095.65040 LAPORT INC JANITORIAL SUPPLIES 85.58 48 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3095.62508 LEVI, MATTHEW REF BROOMBALL FEB. 2011 330.00 3095.62360 OAKTON FIGURE SKATING CLUB FEES ICE BREAKER CLASSIC 480.00 3095.62508 PFEIFFER, SHAWN REF BROOMBALL FEB. 2011 300.00 3095.65025 SAM'S CLUB DIRECT CREDIT SUPPLIES 56.87- 3095.65025 SAM'S CLUB DIRECT CREDIT SUPPLIES 18.96- 3095.62245 MCCAULEY MECHANICAL SERVICE REPAIR HEAT LINE RESURF. PUMP 998.25 3095.62245 MCCAULEY MECHANICAL SERVICE REPLACE INLINE VALVES/HEATING 992.00 3095.65110 SAM'S CLUB DIRECT SNACK SUPPLIES 97.90 3095.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 206.07 3095.62505 AUSTIN, JULIAN SCOREKEEP FEBR. 2011 100.00 3095.62508 AUSTIN, JULIAN SCOREKEEP FEBR. 2011 270.00 3095.65025 SAM'S CLUB DIRECT RECREATION PROG. SUPPLIES 78.91 4,598.81 3130 SPECIAL RECREATION 3130.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 15.00 3210 COMMISSION ON AGING 3210.65095 SAM'S CLUB DIRECT ENVELOPE/MAILING 67.76 67.76 3605 ECOLOGY CENTER 3605.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 3605.62490 ST. MORITZ SECURITY SERVICES, SECURITY RENTAL ECOLOGY 156.00 3605.56045 ILLINOIS DEPT OF REVENUE *SALES TAX FEBRUARY 2011 32.00 3605.64015 NICOR 0632 MONTHLY CHARGES 768.18 971.18 3706 NCAP- NOYES CULTURAL FUND 3706.62665 LITERATURE FOR ALL OF US CULTURAL FUND 2010 GRANT 1,000.00 3706.62665 OPEN STUDIO PROJECT CULTURAL FUND 2010 GRANT 800.00 1,800.00 3707 NCAP-PUBLIC ART 3707.62490 NATIONAL AWARD SERVICES INC ENGRAVED PLATES 600.00 3707.62210 NATIONAL AWARD SERVICES INC ENGRAVED PLATES 372.00 972.00 3708 ARTS COUNCIL BOARD 3708.62490 BRAZEL, JILL ART UNDER GLASS INSTAL.162.63 162.63 3710 NOYES CULTURAL ARTS CTR 3710.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,768.43 3710.65040 LAPORT INC 10-11 BLANK. PO ADD. JAN SUPP 39.65 2,808.08 3727 NCAP - ETHNIC FESTIVAL 3727.62210 FEDEX KINKO'S - CAS ADDTL PHOTOCOPYING CHARGES 228.00 3727.62210 ON TRACK FULFILLMENT INC.EAF APPLICATION MAILING 310.99 3727.62210 FEDEX KINKO'S - CAS ADDTL FUNDS FY 10-11 685.00 1,223.99 3730 NCAP - MAYORS AWARD 49 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3730.65110 SICKBERT-WHEELER, NANCY ARTS LEADERSHIP AWARD 150.00 150.00 3805 FACILITIES ADMINISTRATION 3805.65095 OFFICE DEPOT OFFICE SUPPLIES FOR 77.89 3805.65095 OFFICE DEPOT OFFICE SUPPLIES FOR 14.50 3805.62376 NICOR 0632 MONTHLY CHARGES 572.54 3805.62376 NICOR 0632 MONTHLY CHARGES 42.53 3805.64005 COMED MONTHLY CHARGES 173.77 881.23 3806 CIVIC CENTER SERVICES 3806.64015 NICOR 0632 MONTHLY CHARGES 209.66 3806.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 3,879.13 3806.65040 LAPORT INC JANITORIAL SUPPLIES 971.26 5,060.05 3807 CONSTRUCTION AND REPAIRS 3807.62225 INTEGRATED TIME SYSTEMS ANNUAL TIME CLOCK AGREEMENT 148.00 3807.62245 INTERNATIONAL PIPING SYSTEMS, Seasonal Chiller Maintenance 5,410.00 5,558.00 938,215.72 00200 MOTOR FUEL TAX FUND 5148 2011 MFT STREET RESURFACING 5148.65515 PIONEER PRESS Advertisement of 2011 MFT 73.60 73.60 73.60 00205 EMERGENCY TELEPHONE SYSTEM 5150 EMERGENCY TELEPHONE SYSTM 5150.65085 GRAINGER, INC., W.W.SUPPLIES 849.41 5150.65085 MOTOROLA SOLUTIONS, INC.CPS PORTABLE 251.75 5150.65085 MOTOROLA SOLUTIONS, INC.BATTERY/PLUG 987.94 5150.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 2,584.68 4,673.78 4,673.78 00215 CDBG FUND 5220 CDBG ADMINISTRATION 5220.65095 OFFICE DEPOT CREDIT INTER. FOLDERS 78.90- 78.90- 5275 PUBLIC FACILITIES 5275.62800 CHICAGO TRIBUNE BID ADVERTISEMENT 1,012.00 1,012.00 933.10 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.65522 EVANSTON ROUND TABLE LLC 1/4 PAGE AD CENTR. ST. ASSOC.369.00 369.00 369.00 50 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 00300 WASHINGTON NATL TIF DEBT SERV 5476 CAPITAL PROJ.-WASHINGTON TIF 5476.62216 FEDERAL EXPRESS CORP.SHIPPING ART FINALISTS 85.04 85.04 85.04 00415 CAPITAL IMPROVEMENTS FUND 415169 CIVIC CTR HVAC 415169.62205 CHICAGO TRIBUNE BID #11-60 ADVERTISEMENT 748.00 748.00 415347 BRUMMEL TOT LOT 415347.65653 CLAUSS BROTHERS, INC.BRUMMEL RICHMOND TOT LOT 5,619.60 415347.62205 CHICAGO TRIBUNE BID #11-49 ADVERTISEMENT 1,034.00 6,653.60 415553 CROWN CENTER SYSTEMS REPR 415553.65050 MCCAULEY MECHANICAL SERVICE REBUILT HEAT PUMP 5,481.00 5,481.00 415555 CROWN CENTER STUDY 415555.62205 CHICAGO TRIBUNE RFP #11-59 ADVERTISEMENT 627.00 415555.62205 CHICAGO TRIBUNE RFP #11-53 ADVERTISEMENT 594.00 1,221.00 415857 STREET RESURFACING 415857.65515 CHICAGO TRIBUNE Advertisement for RFP: Mat'l 572.00 415857.65515 CHICAGO TRIBUNE '11 WATERMAIN & ST RESURFACING 781.00 415857.65515 TRANSYSTEMS CORPORATION CONSTRUCTION ENGINEERING 32,557.50 33,910.50 415871 TRAFFIC SIGNAL UPGRADES 415871.65515 KIMLEY-HORN AND ASSOCIATES, IN CENTRAL STREET SIGNALS @ RIDGE 2,201.80 415871.65515 KIMLEY-HORN AND ASSOCIATES, IN CENTRAL STREET SIGNALS @ RIDGE 397.74 415871.65515 CHRISTOPHER B. BURKE ENGINEERI CHICAGO AVE SIGNAL PROJECT 13,363.27 415871.65515 JOHN BURNS CONSTRUCTION TRAFFIC SIGNAL UPGRADE 9,875.61 25,838.42 415885 BRIDGE REHAB PROGRAM 415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 13,932.04 13,932.04 415950 LIBRARY CHILLER REPLACEMENT 415950.65050 CHICAGO TRIBUNE Chicago Tribune Advertising 759.00 759.00 416001 INFORMATION TECHNOLOGY 416001.65555 DELL COMPUTER CORP.DELL SERVER 3,013.20 3,013.20 416028 TRAFFIC SIGNAL& ST.LIGHT MAINT 416028.65515 JOHN BURNS CONSTRUCTION CONTRACT INCREASE ADDITIONAL 18,377.80 18,377.80 109,934.56 00420 SPEC ASSESS CAP PROJECT FUND 51 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 6365 SPECIAL ASSESSMENT 6365.65515 PIONEER PRESS ADVERTISEMENT BLANKET PO 300.00 6365.65515 PIONEER PRESS ADVERTISEMENT BLANKET PO 300.00 6365.65515 PIONEER PRESS ADVERTISEMENT BLANKET PO 137.60 737.60 737.60 00505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 7005.65095 OFFICE DEPOT BLANKET ORDER FOR PARKING 14.26 14.26 7015 PARKING LOTS & METERS 7015.65070 IPS GROUP, INC.MANAGEMENT FEES 360.80 7015.62230 MOSHE CALAMARO & ASSOC Structural Engineering Service 5,672.00 6,032.80 7025 CHURCH STREET GARAGE 7025.53515 GADEK, EMILY KEY CARD DEPOSIT REFUND 85.00 7025.53515 ROCCA, BERNARD ACCESS CARD REFUND 25.00 7025.53515 SHAPIRO, RITA A.ACCESS CARD REFUND 25.00 7025.53515 GOODFRIEND, NEAL B.ACCESS CARD REFUND 25.00 160.00 7036 SHERMAN GARAGE 7036.53515 KOTRCH, CYNTHIA ACCESS CARD REFUND 25.00 7036.53515 LUCE, REBECCA ACCESS CARD REFUND 25.00 7036.62225 CONDISCO, INC.TURNKEY INSTL.1,137.30 7036.53515 MORAGIANNIS, VOULA ACCESS CARD REFUND 25.00 7036.53515 RIDDLE, JIMMY ACCESS CARD REFUND 25.00 7036.53515 PETERS, MARGOT ACCESS CARD REFUND 25.00 7036.53515 WANG, XUE ACCESS CARD REFUND 25.00 7036.53515 VARLEY, JOHN O.ACCESS CARD REFUND 25.00 7036.53515 BIGWOOD, JOHN ACCESS CARD REFUND 25.00 7036.53515 CONSUMER BASE ACCESS CARD REFUND 25.00 7036.53515 TSERENKHUU, UNDRAKH ACCESS CARD REFUND 25.00 7036.53515 TOMPKINS, WAVERLY ACCESS CARD REFUND 25.00 7036.53515 KIM, JONGSIK ACCESS CARD REFUND 25.00 7036.53515 KAUFMAN, GARY ACCESS CARD REFUND 25.00 7036.53515 HOCKEY, SHALYN ACCESS CARD REFUND 25.00 7036.65050 SCHMITZ & LISS, INC.REPLACE COMPRESSION SEAL 4,920.00 7036.53515 DICKINSON, NEAL ACCESS CARD REFUND 25.00 7036.53515 DEFARNO, PATRICIA ACCESS CARD REFUND 25.00 7036.53515 SHOEMAKER, JOHN ACCESS CARD REFUND 25.00 7036.53515 DAM, ROBERT ACCESS CARD REFUND 25.00 6,507.30 7037 MAPLE GARAGE 7037.53515 SHANES, SHEILLA ACCESS CARD REFUND 25.00 7037.62509 ROYAL ELECTRIC & ALARM SERVICE FIRE DATA MODULE REPLACEMNT 519.00 7037.64015 NICOR 0632 MONTHLY CHARGES 179.82 7037.53515 MEHTA, PRIYANKA ACCESS CARD REFUND 25.00 7037.53515 FLANAGAN, JOSEPH ACCESS CARD REFUND 25.00 52 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7037.53515 SCHRAM, LIZ ACCESS CARD REFUND 25.00 7037.53515 ZHU, RUOXUAN ACCESS CARD REFUND 25.00 7037.53515 BORMAN, JENNIFER ACCESS CARD REFUND 25.00 7037.53515 ARANCIBIA, SERENA ACCESS CARD REFUND 25.00 873.82 13,588.18 00510 WATER FUND 7100 WATER GENERAL SUPPORT 7100.62315 FEDERAL EXPRESS CORP.SHIPPING 139.34 7100.65070 AUTOMATION ENGINEERING LTD.SCADA SYSTEM MAINTENANCE 1,170.00 7100.53575 FEDERAL EXPRESS CORP.SHIPPING 68.20 7100.53575 FEDERAL EXPRESS CORP.SHIPPING 85.25 7100.65095 OFFICE DEPOT OFFICE SUPPLIES 217.78 7100.65095 OFFICE DEPOT OFFICE SUPPLIES 67.96 1,748.53 7105 PUMPING 7105.64015 NICOR 0632 MONTHLY CHARGES 175.14 7105.64005 COMED MONTHLY CHARGES 118.16 7105.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 9,714.38 10,007.68 7110 FILTRATION 7110.65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUORSILIC ACID 15,857.75 7110.65015 PRISTINE WATER SOLUTIONS, INC. Pristine PHI 23180 Poly 1,074.40- 7110.65015 U.S. ALUMINATE ALUMINUM COAGULANT 4,569.70 7110.65015 U.S. ALUMINATE ALUMINUM COAGULANT 4,589.19 7110.65015 PRISTINE WATER SOLUTIONS, INC. Pristine PHI 23180 Poly 18,999.50 7110.65015 PIONEER PRESS Ad for Bid 11-47 Water 62.40 43,004.14 7115 DISTRIBUTION 7115.65055 PIONEER PRESS LEGAL AD FOR BID-2011 GRANULAR 60.80 60.80 7125 OTHER OPERATIONS 7125.62180 CHICAGO TRIBUNE Risk Managment Plan Update RFP 583.00 7125.62180 MWH AMERICAS, INC.HYDRAULIC MODELING SERVICES 7,350.63 7,933.63 7130 WATER CAPITAL OUTLAY 7130.65702 GV ZINTEL ASSOCIATES INC Munters Dehumidifier Model No.36,000.00 36,000.00 98,754.78 00515 SEWER FUND 7400 SEWER MAINTENANCE 7400.62461 PIONEER PRESS LEGAL NOTICE - CATEGORICAL 60.80 7400.62461 PIONEER PRESS Legal Advertisemment 81.60 142.40 142.40 00600 FLEET SERVICES 53 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/27/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7705 GENERAL SUPPORT 7705.62340 COMPUTERIZED FLEET ANALYSIS IN I.T. SUPPORT 1,500.00 1,500.00 7710 MAJOR MAINTENANCE 7710.65060 1ST AYD CORP.CLEANERS & FLUIDS 1,647.71 7710.65060 CHICAGO INTERNATIONAL TRUCKS, HYDR. VALVE 1,289.77 7710.65035 COUNTRY GAS CO.CYL. RENTAL 29.95 7710.65060 CUMMINS N POWER, LLC.SENSOR, POSITION 58.33 7710.65060 CUMMINS N POWER, LLC.KIT, DRAIN 30.25 7710.65060 CITY WELDING SALES & SERVICE I PROPANE, LIQUIFIED 121.30 7710.65035 CITY WELDING SALES & SERVICE I PROPANE, LIQUIFIED 71.50 7710.65035 CITY WELDING SALES & SERVICE I ACETYLENE 85.24 7710.65060 DOUGLAS TRUCK PARTS PLOW PARTS 1,943.90 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC STRAP FUEL TANK 293.32 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SWITCH ROCK PART 64.15 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC RELAY PART 84.67 7710.65060 GRAINGER, INC., W.W.SHOP SUPPLIES 27.76 7710.65060 GROVER WELDING COMPANY TRUCK 635 REPAIR 998.67 7710.65060 MONROE TRUCK EQUIPMENT HYDROL. FLUID 29.68 7710.65060 MONROE TRUCK EQUIPMENT SPREADER PARTS 5,678.15 7710.65060 SPEX HAND WASH - 1235 DODGE 120 CAR WASHES 128.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 128.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 144.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 136.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 128.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 136.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 112.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 137.25 7710.65060 SUNNYSIDE PARTS WAREHOUSE PUMP AND PULLEY 322.62 7710.65060 WEST SIDE TRACTOR ANTENNA 39.71 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 164.81 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 95.72 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 223.99 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 114.32 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 55.92 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 132.21 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 118.50 7710.65550 DUECO, INC.CERT- TESTING & REPAIRS 1,649.74 7710.65550 DUECO, INC.CERT- TESTING & REPAIRS 2,625.51 7710.65060 FREEWAY FORD TRUCK SALES OUTSIDE ENGINE REPAIRS 4,668.51 7710.65060 GOLF MILL FORD PARTS & SERVICE 44.82 7710.65060 GOLF MILL FORD PARTS & SERVICE 22.41 7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 149.90 7710.65060 NAPLETON'S NORTHWESTERN -CHRYS DODGE JEEP 235.93 7710.65060 PIONEER PRESS ADVERTISING - PIONEER PRESS 59.20 7710.65060 SUBURBAN ACCENTS, INC.STRIPING & LOGOS 529.50 7710.65035 BELL FUELS INC.SNOW MELTER FUEL 1,393.82 7710.65060 CHICAGO INTERNATIONAL TRUCKS, OUTSIDE REPAIR 729.34 26,880.08 28,380.08 54 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT Supplemental Bills List Attachment Gen Fund 1300.65025 Ann Rainey Lunch Meeting 2-10-11 56.41 100.21680 RTA/CTA Transit Benefit Transit Benefit Program 962.05 2680.62451 Freedom Towing Towing Retainer 420.00 2690.64015 Nicor Gas Monthly Charges 3,276.98 CDBG 5220.6249 Interfaith Housing Center Hud Fiscal Close 2010-11 8,978.00 Fire 8000.61755 North Shore Orthopaedics Medical Exam 1,200.00 Police 8100.61755 Timothy L. Schoolmaster Reimb UPS Mailing Fee 9.81 14,903.25 Grand Total 1,210,791.09 Prepared by Date Approved by Date CITY OF EVANSTON BILLS LIST PERIOD ENDING 03/27/2011 55 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/29/11PERIOD ENDING 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 100.21640 GUARDIAN MARCH DENTAL PREMIUM 13,013.07 100.21470 FREEDMAN, ANSELMO, LINDBERG & *WAGE ASSIGNMENTS 55.58 100.21680 CHICAGO TRANSIT AUTHORITY 901 *CHICAGO CARD PLUS PAYMENT 685.00 100.21639 EYE MED VISION CARE MARCH 2011 INVOICE 2,806.02 100.41420 SHORE GALLERIES, INC.UNIFORMS 217.85 100.21650 NATIONAL GUARDIAN LIFE INSURAN MARCH 2011 INSURANCE PREMIUM 416.59 100.21640 METLIFE SMALL BUSINESS CENTER MARCH 2011 DENTAL PREMIUM 15,724.61 32,918.72 1510 PUBLIC INFORMATION 1510.62205 ALLEGRA PRINT & IMAGING RECRUITMENT MATERIALS EFD 513.00 1510.62665 EVANSTON COMMUNITY MEDIA CENTE OPERATIONAL EXP-MARCH 2011 16,500.00 17,013.00 1705 LEGAL ADMINISTRATION 1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 66.73 66.73 1905 ADM.SERVICES- GENERAL SUPPORT 1905.62295 GOVERNMENT FINANCE OFFICERS AS ACCOUNTING ACADEMY 1,335.00 1905.62360 ILLINOIS CITY/COUNTY MANAGEMEN MEMBERSHIP ILCMA 160.75 1,495.75 1910 FINANCE DIVISION - REVENUE 1910.65095 OFFICE DEPOT OFFICE SUPPLIES 6.90 1910.52020 WHITTAKER, TRINA DUPLICATE PET TAG-REFUND 10.00 1910.51600 GENOVESE, THOMAS PARKING REFUND 12.00 1910.65095 OFFICE DEPOT OFFICE SUPPLIES 2.34 1910.65095 OFFICE DEPOT OFFICE SUPPLIES 6.99 38.23 1925 FINANCE DIVISION - PURCHASING 1925.65095 OFFICE DEPOT ADDTL FUNDS OFFCIE SUPPLIES 90.20 90.20 1929 HUMAN RESOURCE DIVISION 1929.62274 TRANS UNION CORP RECRUITMENT 62.13 62.13 2101 COMMUNITY DEVELOPMENT ADMIN 2101.65095 OFFICE DEPOT ADDTL OFFICE SUPPLIES 63.18 2101.65095 OFFICE DEPOT ADDTL OFFICE SUPPLIES 1.18 64.36 2205 POLICE ADMINISTRATION 2205.65040 LAPORT INC JANITORIAL SUPPLIES 193.50 2205.62375 L.E.A.D.S.ONLINE TRACKING SERV PACKAGE 4,920.00 5,113.50 2250 SERVICE DESK 2250.65125 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 3-11 168.00 168.00 56 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/29/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2260 OFFICE OF ADMINISTRATION 2260.62295 NORTHWESTERN UNIVERSITY TRAINING VEHICLE DYNAMICS 775.00 2260.62295 SAMSON, STANLEY G REIMB. MEALS MOTORCY SAFETY 60.00 2260.62295 SCUPE REGST. URBAN MINISTRY CONG. 11 100.00 2260.62295 GRYPHON TRAINING GROUP, INC. TRAINING-2 TRV CRIME/ELDERLY 250.00 2260.62295 HICKS, BRIAN M.REIMB. MEALS BREATH ANALYSIS 36.00 1,221.00 2270 TRAFFIC BUREAU 2270.65020 UNIFORMITY, INC.UNIFORM ISSUES 96.30 96.30 2280 ANIMAL CONTROL 2280.62225 ANDERSON PEST CONTROL PEST CONTROL 50.25 50.25 2685 REFUSE COLLECT & DISPOSAL 2685.68310 WELLS FARGO BANK- SWANCC CAPITAL COSTS 2010/11 3,510.12 2685.62405 WELLS FARGO BANK- SWANCC OPERATIONS AND MAINTENANCE 61,707.87 2685.68310 WELLS FARGO BANK- SWANCC CAPITAL COSTS 2010/11 3,510.12 2685.62405 WELLS FARGO BANK- SWANCC OPERATIONS AND MAINTENANCE 61,707.87 130,435.98 2820 CIRCULATION 2820.52610 UNIQUE MANAGEMENT SERVICES COLLECTIONS STATS 241.65 241.65 2835 TECHNICAL SERVICES 2835.65100 JBD BUSINESS SYSTEMS, INC.LIBRARY SUPPLIES 840.00 2835.65100 SHOPPER, INC.LIBRARY SUPPLIES 81.98 921.98 2840 MAINTENANCE 2840.62225 SIMPLEX GRINNELL BUILDING MAINTENANCE SERV.434.25 434.25 2845 ADMINISTRATION 2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 1.82 2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 18.88 20.70 3030 CROWN COMMUNITY CENTER 3030.62375 JEAN'S GREENS, INC.PLANT SERVICE MARCH 2011 50.00 50.00 3040 FLEETWOOD JOURDAIN COM CT 3040.62225 STA-KLEEN INC.HOOD & DUCT CLEANING 250.00 250.00 3055 LEVY CENTER 3055.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 42.00 3055.65110 CHICAGO SPOTLIGHT CABLE RENTAL LIGHTS ECT 25.00 3055.65025 TAGS BAKERY CAST PARTY FOOD ECT 85.00 3055.62505 NORTH SHORE SENIOR CENTER MEMORY CAMP CLASS FEE 250.00 3055.62205 EVANSTON ROUND TABLE LLC CHILDREN'S THEATER AD 302.00 3055.62509 TEE JAY SERVICE COMPANY ANNUAL MAINTENANCE ADA DOORS 317.00 57 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/29/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1,021.00 3085 RECREATION FACILITY MAINT 3085.65110 EVANSTON BASEBALL & SOFTBALL A SPONSORSHIP OF 2 EBSA TEAMS 800.00 800.00 3095 CROWN ICE RINK 3095.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 517.05 3095.65070 ANDERSON PEST CONTROL PEST CONTROL SERVICES 75.00 3095.62375 JEAN'S GREENS, INC.PLANT SERVICE MARCH 2011 50.00 642.05 3205 COMMUNITY RELATIONS 3205.62210 MINUTEMAN PRESS TAXI COUPONS PRINTED 345.56 345.56 3605 ECOLOGY CENTER 3605.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 56.75 3605.65095 ILLINOIS PAPER COMPANY 2011 BLANKET PO OFFICE PAPER 395.00 451.75 3706 NCAP- NOYES CULTURAL FUND 3706.62185 TERUEL, PAUL HONORARIA FOR REVIEW PANELISTS 75.00 3706.62185 WILSON, CLEO F.HONORARIA FOR REVIEW PANELISTS 75.00 3706.62185 BRUN, STEFAN HONORARIA FOR REVIEW PANELISTS 75.00 225.00 3710 NOYES CULTURAL ARTS CTR 3710.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 33.25 33.25 3805 FACILITIES ADMINISTRATION 3805.64005 COMED MONTHLY CHARGES 115.02 115.02 3806 CIVIC CENTER SERVICES 3806.62225 ANDERSON PEST CONTROL PEST CONTROL 422.00 422.00 194,808.36 00195 NEIGHBOR.STABILIZATION PROGRAM 5005 NSP-GENERAL ADMINISTRATION 5005.62490 TSHEETS.COM, LLC TIME/ACTV. TRACKING SYSTM 2011 950.00 950.00 950.00 00210 SPECIAL SERVICE DIST #4 5160 SPECIAL SERVICE DIST #4 5160.62517 EVMARK SP.SERV AREA AGREEMNT 1ST QRT 97,000.00 97,000.00 97,000.00 00215 CDBG FUND 5220 CDBG ADMINISTRATION 5220.62490 TSHEETS.COM, LLC TIME/ACTV. TRACKING SYSTM 2011 950.00 950.00 58 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/29/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5276 DISPOSITION 5276.62961 COMED MONTHLY CHARGES 30.26 30.26 980.26 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.62660 EVANSTON COMMUNITY FOUNDATION EVANSTON 150 12,500.00 5300.65522 EVMARK FUNDING AGREEMNT-LNDSCAP/DOWNT 22,578.00 35,078.00 35,078.00 00300 WASHINGTON NATL TIF DEBT SERV 5470 WASHINGTON NAT'L TIF DS 5470.65515 EVMARK ECONOMIC DEV. CONTR. 2011 18,000.00 18,000.00 18,000.00 00505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 7005.53390 GENOVESE, THOMAS PARKING REFUND 38.00 7005.65095 OFFICE DEPOT BLANKET ORDER FOR PARKING 44.56 82.56 7015 PARKING LOTS & METERS 7015.62375 UNION PACIFIC RAILROAD LEASE OF LAND 7,669.00 7015.65070 GRAINGER, INC., W.W.SUPPLIES 402.98 8,071.98 7025 CHURCH STREET GARAGE 7025.53515 CHENG, JESSICA ACCESS CARD REFUND 25.00 7025.53515 CARLISLE, JULIE ACCESS CARD REFUND 25.00 7025.53515 PARK, SUNJUNG ACCESS CARD REFUND 25.00 7025.53515 TYNER, ELIZABETH ACCESS CARD REFUND 25.00 7025.53515 TURNER, JACK E.ACCESS CARD REFUND 25.00 125.00 7036 SHERMAN GARAGE 7036.53515 LUMPP, CHRIS ACCESS CARD REFUND 25.00 7036.53515 HUSSAIN, ASIYA F.ACCESS CARD REFUND 25.00 7036.53510 DONAHUE, HELENE ACCESS CARD REFUND 85.00 7036.53515 YEREMENKO, SERGEY ACCESS CARD REFUND 25.00 7036.53515 BARRY, TIM ACCESS CARD REFUND 25.00 7036.53515 WENSIL, RANDALL L.ACCESS CARD REFUND 25.00 7036.53515 WALDA, MICHAEL ACCESS CARD REFUND 25.00 235.00 7037 MAPLE GARAGE 7037.53515 TULLY, KATIE ACCESS CARD REFUND 25.00 7037.53515 CHRISTOV, IVAN ACCESS CARD REFUND 25.00 7037.53515 STURGIS, MALCOLM ACCESS CARD REFUND 25.00 7037.53515 REID, LAURA ACCESS CARD REFUND 25.00 7037.53515 HARMEL, DAVID ACCESS CARD REFUND 25.00 59 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/29/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 125.00 8,639.54 00513 WATER-DEPR, IMPROV & EXTENSION 733048 FILTER REHAB ( #19-#24) 733048.65515 KENO & SONS, CONSTRUCTION 1964 Filter Addition Rehab 107,212.50 107,212.50 107,212.50 00600 FLEET SERVICES 7705 GENERAL SUPPORT 7705.62245 CUMMINS N POWER, LLC.SOFTWARE LISCN. RENEWAL, 2011 500.00 500.00 7710 MAJOR MAINTENANCE 7710.65060 CUMMINS N POWER, LLC.TURBOCHARGER KIT 966.83 7710.65085 MITCHELL, DEMETRIUS 2011 TOOL ALLOWANCE 550.00 7710.65085 LAWRENCE, DENNIS R 2011 TOOL ALLOWANCE 550.00 7710.65060 E. J. EQUIPMENT, INC.OUTSIDE REPAIR 2,063.52 7710.65060 E. J. EQUIPMENT, INC.OUTSIDE REPAIR 272.94 7710.65060 EVANSTON CAR WASH & DETAIL CEN 3 CARWASHES 24.00 7710.65060 FUTURE ENVIRONMENTAL, INC.FILTER CONTAINER PICK-UP 80.00 7710.65060 GOLF MILL FORD CREDIT CORE RETURN 200.00- 7710.65085 MARCH, KENNETH 2011 TOOL ALLOWANCE 550.00 7710.65065 WEST SIDE TRACTOR FILTERS 489.36 7710.65060 WEST SIDE TRACTOR LATCH 52.06 7710.65060 WEST SIDE TRACTOR FILTERS 232.47 7710.65060 WHOLESALE DIRECT INC MULTI-HITCH 128.65 7710.65085 KOCOL, WOJCIECH 2011 TOOL ALLOWANCE 550.00 7710.65035 WORLD FUEL SERVICES, INC./TEXO NL GASOHOL 22,081.58 7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 23,700.70 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 309.92 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 248.19 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 141.94 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 73.02 7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 253.64 7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 199.79 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 46.16 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 8.76 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 231.12 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 16.36 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 26.96 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 9.49 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 51.11 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 110.30 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 4.42 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 42.20 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 208.95 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 121.49 7710.65060 E. J. EQUIPMENT, INC.REBUILT VACCUM PUMP 10,866.19 7710.65060 EVANSTON AUTO GLASS AUTO GLASS 195.00 60 CITY OF EVANSTON, ILR5504003B BILLS LIST 03/29/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 EVANSTON AUTO GLASS AUTO GLASS 199.00 7710.65060 GOLF MILL FORD PARTS & SERVICE 2.69 7710.65060 GOLF MILL FORD PARTS & SERVICE 446.08 7710.65060 GOLF MILL FORD PARTS & SERVICE 2.60 7710.65060 GOLF MILL FORD PARTS & SERVICE 121.56 7710.65060 GOLF MILL FORD PARTS & SERVICE 15.68 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 154.90 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 364.95 7710.65060 ORLANDO AUTO TOP UPHOLSTERY REPAIRS 250.00 7710.65060 ORLANDO AUTO TOP UPHOLSTERY REPAIRS 210.00 7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &60.00 7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &247.80 7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &146.50 7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &185.90 7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &137.50 7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 1,616.73 7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 268.12 7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 4,122.51 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 331.85 7710.65060 BILL'S POWER EQUIPMENT REPAIR OUTSIDE REPAIR 390.66 7710.65060 CARQUEST EVANSTON CREDIT BRAKE SHOE RETURN 34.26- 7710.65060 CARQUEST EVANSTON CREDIT WIPER MOTOR 69.44- 7710.65060 CARQUEST EVANSTON CREDIT HALOGEN BULB 12.20 7710.65060 CHICAGO INTERNATIONAL TRUCKS, ROD 184.62 7710.65060 CHICAGO INTERNATIONAL TRUCKS, FILTER/BOWL/STRAINER 348.56 7710.62355 CINTAS #22 UNIFORM SERVICES 99.85 7710.62355 CINTAS #22 UNIFORM SERVICES 99.85 7710.65060 CINTAS FIRST AID & SUPPLY FIRST AID BOX SERVICE 149.32 7710.62355 CINTAS #769 MAT SERVICE 113.60 7710.62355 CINTAS #769 MAT SERVICE 113.60 7710.65035 CITY WELDING SALES & SERVICE I PROPANE, LIQUIFIED 121.30 7710.65035 CITY WELDING SALES & SERVICE I PROPANE, LIQUIFIED 139.50 7710.65035 CITY WELDING SALES & SERVICE I PROPANE, LIQUIFIED 62.40 7710.65060 CUMBERLAND SERVICENTER LIGHT, SIDE MARKER 76.56 7710.65060 CUMBERLAND SERVICENTER CREDIT HOSE DISCHARGE 145.95- 7710.65060 CUMBERLAND SERVICENTER ELBOW, SWIVEL 699.24 7710.65060 CUMBERLAND SERVICENTER SAFETY LANE COUPON 1,150.00 7710.65060 CUMMINS N POWER, LLC.CREDIT COMPRESSOR 1,388.74- 7710.65060 CUMMINS N POWER, LLC.TEMPERATURE SENSOR 29.95 76,294.31 76,794.31 00700 FIREFIGHTERS PENSION FUND 8000 FIREFIGHTERS' PENSION 8000.61755 BRUMBACH, RONALD W *NFPA 1582 MED. PROGRAM 2011 50.45 50.45 50.45 61 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT Supplemental Bills List Attachment Gen Fund 100.21705 Various RecTrac Refunds 400.00 Insurance Various Various Worker's Comp 26,937.45 Various Various Worker's Comp 22,018.82 Various Various Casualty Loss 787.27 Various Various Casualty Loss 10,849.02 Various Various Worker's Comp 118,215.03 NSP Various Brinshore Develop. LLC NSP2 Real Estate Activities 16,381.00 Sewer 7616.68305 IEPA Loan Disbursement Sewer Imp 171,173.91 366,762.50 Grand Total 906,275.92 Prepared by Date Approved by Date CITY OF EVANSTON BILLS LIST PERIOD ENDING 03/29/2011 62 For City Council meeting of March 28, 2011 Item A3.1 Business of the City by Motion: Crown Park Environmental Site Assessment For Action To: Honorable Mayor, Members of the City Council and Members of the Administration and Public Works Committee From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services Paul D’Agostino, Superintendent of Parks, Forestry & Facilities Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities Subject: Recommendation for Professional Services RFP 11-53 – Crown Park Phase I and Phase II Environmental Site Assessment and Preliminary Geotechnical Engineering Services Date: March 28, 2011 Recommended Action: Recommend award of the Crown Park Phase I and Phase II Environmental Site Assessment and Preliminary Geotechnical Engineering Services to Environmental Protection Industries (EPI) located at 16650 South Canal, South Holland, Illinois 60473 at a total cost of $7,510. Funding Source: * FY 2011 CIP #415555: $143,000 * Funding for this project is intended to address multiple sub-phases in connection with the overall project to Design, Build, Finance and Operate (DBFO) a new Crown Center. Submitted concurrently with the subject award recommendation is a separate award recommendation to conduct a Marketing and Financial Feasibility Study for Crown. Future sub-phases may include Phase 2 environmental work, legal services and potential stipends for pre-qualified vendors to create responses to the DBFO request for proposals (RFP). Summary: Per discussion with prequalified vendors and subsequent direction from Council on January 24, 2011 staff released an RFP for environmental and geotechnical engineering services for the pending Crown redevelopment project in late January 2011. The intent of this study is to determine if potential recognized environmental Memorandum 63 concerns exist on the property, evaluate those concerns (if any) and conduct preliminary geotechnical investigations to determine potential foundation systems for a new Crown Center prior to releasing an RFP to prequalified vendors. On February 8, 2011, the Purchasing Department received proposals from seventeen (17) professional consulting firms as noted below using the Request for Proposal solicitation process: Consultant Address AECOM 750 Corporate Woods Parkway, Vernon Hills, IL 60061 Andrews Engineering Inc. 1701 Quincy Ave., Ste. 25., Naperville, IL 60540 Bradburne, Briller & Johnson 500 N. Dearborn St., Ste 712, Chicago, IL 60654 Carnow, Conibear & Assoc. Ltd. 300 W. Adams St., Ste. 1200, Chicago IL 60606 Environmental Protection Industries 16650 S. Canal, South Holland, IL 60473 ESC Midwest, LLC 1575 Barclay Blvd., Buffalo Grove, IL 60089 Fehr-Graham & Associates 1920 Daimler Rd., Rockford, IL 61111 G2 Consulting Group 830 Seton Court, #5, Wheeling, IL 60090 GEI Consultants 115 Lake St., Ste. 202, Libertyville, IL 60048 Geocon Testing Services, Inc. 9370 W. Laraway Rd., Ste. D, Frankfort, IL 60423 GZA GeoEnvironmental, Inc. 4320 Winfield Rd., Ste. 200, Warrenville, IL 60555 O'Brien Associates, Inc. 1235 E. Davis St., Arlington Heights, IL 60005 Sustainable Systems, LLC 4916 N. Francisco Ave., Chicago 60625 Terracon 135 Ambassador Dr., Naperville, IL 60540 V3 Companies 7325 Janes Ave., Woodridge, IL 60517 Wang Engineering, Inc. 1145 N. Main Street, Lombard, IL 60148 Weaver Boos Consultants 70 W. Madison, Ste. 4250, Chicago, IL 60602 A committee was developed to review and evaluate the proposals consisting of the following members: Jewell Jackson/Purchasing, Paul D’Agostino/Parks Recreation and Community Services, Sean Ciolek/Parks Recreation and Community Services, Catherine Hurley/Sustainability Coordinator and Stefanie Levine/ Parks Recreation and Community Services. Each committee member individually reviewed the proposals based on evaluation criteria outlined in the project’s Request for Proposal as stated below: 1. Qualifications and Expertise (30%): Qualifications and experience of consultants/personnel assigned to contract, number of similar projects completed under which services similar in scope, size or discipline to the required services were performed or undertaken, and the manner in which they were completed. 2. Project Understanding (15%): Consultant’s narrative understanding of project goals and requirements. 3. Costs for Services (25%): Proposed fees as outlined in the projects’ fee proposal. 4. Contract Agreement (10%): Willingness to execute a written agreement. 64 5. Schedule (10%): Ability of the consultant to meet or exceed the stated schedule requirements. 6. Proposed involvement of M/W/EBEs (10%): Proposed utilization of M/W/EBEs in completing a portion of the services required. Following individual review of the proposals, the committee met to discuss their findings. The committees then interviewed the three highest ranking candidate firms (EPI, Sustainable Systems, LLC and V3 Companies) in order to gain a deeper understanding of their proposal and qualifications. After the interviews, the committee met again to discuss the interviews, score the interviewed firms and decide which firm to recommend for project award. In general the committee felt that all three interviewed firms were highly qualified to provide the required services. Specifically, the committee felt that EPI was the best candidate firm due to their reasonable cost structure, clear understanding of the project’s goals and objectives and familiarity with Evanston. The committee recommends that EPI be awarded this work based on their significant previous experience with similar projects, demonstrated understanding of the project, level of expertise and excellent references. For example, one reference indicated that the firm was highly competent and performed quality work at competitive pricing. Another reference concurred, indicating that EPI was highly competent and very responsive. Staff firmly believes that a firm of this type is necessary for the success of this important step in the overall redevelopment project. Committee scoring for the short-listed firms was as follows: Consultant Fee Proposal Qualifications & Expertise (30) Project Understanding (15) Cost (25) Contract Agreement (10) Schedule (10) M/W/EBE (10) Total (100) EPI *$7,010.00 27 14 25 10 10 8 94 Sustainable Systems $12,790.50 27 13 14 10 10 10 84 V3 Companies $14,300.00 27 14 13 8 10 10 81 * Interviewed consultants included costs for soil borings in their fee proposals however all consultants were not aware of the need to provide borings to the depths needed to investigate new athletic light fixtures. As a result, staff requested that EPI adjust their fee proposal to reflect the need to perform an additional 50 feet of drilling. Therefore EPI’s original fee proposal has been increased from $7,010 to $7,510. The RFP procedure allows staff to evaluate prospective consultants based on their perceived competence and expertise relative to the proposed project, the innovative nature of their work, their past record in performing similar work and their ability to work with staff. 65 Based on the scoring results the review committee recommends award of the subject project to EPI at a total cost of $7,510. Of all RFP respondents, the committee felt that EPI demonstrated the highest degree of overall expertise relative to this project and would provide the required services at the best overall value to the City. Copies of EPI’s fee proposal and the project contract are attached for your reference. EPI will utilize STAT Analysis, an MBE analytical laboratory, as a subconsultant. EPI has requested a partial waiver of the City’s M/W/EBE participation goal of 25% (See attached M/W/EBE memo for additional information). Please note due to the inability of any RFP respondent to quantify Phase II Environmental Site Assessment (ESA) work until Phase I ESA work is complete (Phase II work is directly dependent on Phase I findings), fees for Phase II work were not included in respondent fee proposals. Upon completion of Phase I ESA work, staff will evaluate EPI’s performance and if deemed satisfactory, will work with EPI to negotiate scope and pricing for Phase II ESA work at that time. Staff is requesting council approval for this item, even though it is below the threshold for Council approval in an effort to streamline internal negotiations and approvals of the potential Phase II work. If Phase II work is in fact required, staff will present EPI’s resulting contract modification to the City Council for approval following staff’s price and scope negotiations. A breakdown of proposed funding for this project is as follows: Item Amount CIP Funding (#416138) $143,000 Recommended Award for Environmental and Geotechnical Engineering -$7,510 Recommended Award for Marketing and Financial Feasibility Study (separate 03/28/11 agenda item) -$49,500 Remaining Balance $85,990 As noted above, the remaining balance of funds will be utilized for anticipated expenses related to phase 2 environmental work, legal services and potential stipends for pre- qualified vendors to create responses to the DBFO RFP. The consultant’s tentative schedule is to perform the work in spring / early summer 2011. ------------------------------------------------------------------------------------- Attachments: 1. Copy of contract/agreement 2. MWEBE Memo 3. Fee Proposal 66 67 68 69 70 71 72 73 74 75 76 77 For City Council meeting of March 28, 2011 Item A3.2 Business of the City by Motion: Crown Marketing and Financial Assessment For Action To: Honorable Mayor, Members of the City Council and Members of the Administration and Public Works Committee From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services Paul D’Agostino, Superintendent of Parks, Forestry & Facilities Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities Subject: Recommendation for Professional Services RFP 11-59 – Crown Market Validation and Financial Feasibility Study Date: March 28, 2011 Recommended Action: Recommend award of the Crown Market Validation and Financial Feasibility Study to HVS Convention, Sports & Entertainment Facilities Consulting located at 205 West Randolph, Suite 1650, Chicago, Illinois 60610 at a total cost of $49,500. Funding Source: * FY 2011 CIP #415555: $143,000 * Funding for this project is intended to address multiple sub-phases in connection with the overall project to Design, Build, Finance and Operate (DBFO) a new Crown Center. Submitted concurrently with the subject award recommendation is a separate award recommendation to conduct environmental and geotechnical engineering at the Crown property. Future sub-phases may include Phase 2 environmental work, legal services and potential stipends for pre-qualified vendors to create responses to the DBFO request for proposals (RFP). Summary: Per discussion with prequalified vendors and subsequent direction from Council on January 24, 2011 staff released an RFP for a marketing and financial feasibility study for the pending Crown redevelopment project in late January 2011. The intent of this study is to validate the market feasibility and financial strategy of the proposed project prior to releasing an RFP to prequalified vendors. Memorandum 78 On February 10, 2011, the Purchasing Department received proposals from two professional consulting firms as noted below using the Request for Proposal solicitation process: Consultant Address HVS Convention, Sports & Entertainment Facilities Consulting 205 W. Randolph, Suite 1650, Chicago, IL 60610 Market & Feasibility Advisors One S. Dearborn, Suite 2100, Chicago, IL 60603 A committee was developed to review and evaluate the proposals consisting of the following members: Jewell Jackson/Purchasing, Doug Gaynor/Parks Recreation and Community Services, Mark Metz/Playground and Recreation Board Member, Bob Dorneker/Recreation Superintendent, Louis Gergits/Interim Finance Manager and Stefanie Levine/Parks, Forestry & Facilities. Each committee member individually reviewed the proposals based on evaluation criteria outlined in the project’s Request for Proposal as stated below: 1. Qualifications and Expertise (30%): Qualifications and experience of consultants/personnel assigned to contract, number of similar projects completed under which services similar in scope, size or discipline to the required services were performed or undertaken, and the manner in which they were completed. 2. Project Understanding (15%): Consultant’s narrative understanding of project goals and requirements. 3. Costs for Services (25%): Proposed fees as outlined in the projects’ fee proposal. 4. Contract Agreement (10%): Willingness to execute a written agreement. 5. Schedule (10%): Ability of the consultant to meet or exceed the stated schedule requirements. 6. Proposed involvement of M/W/EBEs (10%): Proposed utilization of M/W/EBEs in completing a portion of the services required. Following individual review of the proposals, the committee met to discuss their findings. The committee then interviewed the two candidate firms in order to gain a deeper understanding of their proposal and qualifications. After the interviews, the committee met again to discuss the interviews, score the firms and decide which firm to recommend for project award. While both firms appeared to have a good sense of how to approach and pursue the marketing component of the project, it was evident that Marketing Feasibility Advisors (MFA) had failed to provide expertise in financial analysis, a key service required in the RFP, as part of their proposal response. As a result, staff believes that MFA does not have the capacity to fulfill the requirements of the project and should not therefore be considered for award. MFA’s failure to address this critical project item is also apparent in their fee proposal, which is substantially lower than HVS Convention, Sports & Entertainment Facilities Consulting (HVS). Conversely, HVS was presented a strong sense of skill and 79 knowledge with regard to all elements of the RFP and was therefore clearly selected as the most qualified firm for the project. The committee recommends that HVS be awarded this work based on their significant previous experience with similar marketing and financial feasibility projects, demonstrated understanding of the project, level of expertise, indication that they had no exceptions to the City’s contract agreement, participation in meeting the City’s M/W/EBE goal and excellent references. For example, one reference commented that the firm’s staff “are fantastic and know their stuff”. Another reference indicated that the HVS did an outstanding job for them and really helped to define the scope of their project. Staff firmly believes that a firm with this level of expertise is necessary for the success of this important step in the overall redevelopment project. Committee scoring for the short-listed firms was as follows: Consultant Fee Proposal Qualifications & Expertise (30) Project Understanding (15) Cost (25) Contract Agreement (10) Schedule (10) M/W/EBE (10) Total (100) MFA $38,000 13 4 11 10 10 10 58 HVS $49,500 29 15 18 10 10 10 92 The RFP procedure allows staff to evaluate prospective consultants based on their perceived competence and expertise relative to the proposed project, the innovative nature of their work, their past record in performing similar work and their ability to work with staff. Based on the scoring results the review committee recommends award of the subject project to HVS at a total cost of $49,500. Of all RFP respondents, the committee felt that HVS demonstrated the highest degree of overall expertise relative to this project and would provide the required services at the best overall value to the City. Copies of HVS’s fee proposal and the project contract are attached for your reference. HVS will utilize Scott Balice Strategies, a WBE financial advisory firm, as a subconsultant in order to meet the City’s M/W/EBE participation goal of 25% (See attached M/W/EBE memo for additional information). A breakdown of proposed funding for this project is as follows: Item Amount CIP Funding (#416138) $143,000 Recommended Award for Marketing and Financial Feasibility Study -$49,500 Recommended Award for Environmental and Geotechnical Engineering (separate 03/28/11 agenda item) -$7,510 Remaining Balance $85,990 As noted above, the remaining balance of funds will be utilized for anticipated expenses related to Phase 2 environmental work, legal services and potential stipends for pre- 80 qualified vendors to create responses to the DBFO RFP. The consultant’s tentative schedule is to perform the work in spring / early summer 2011. ------------------------------------------------------------------------------------- Attachments: 1. Copy of contract/agreement 2. MWEBE Memo 3. Fee Proposal 81 82 83 84 85 86 87 88 89 90 91 92 For City Council meeting of March 28, 2011 Item A3.3 Business of the City by Motion: 2011 Special Events Calendar For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas J. Gaynor, Director, Parks, Recreation and Community Services Subject: 2011 Special Events Calendar Date: March 16, 2011 Recommended Action: Staff recommends City Council approval of the 2011 calendar of special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines, with the exception of one new proposed event: Women’s TK9 Race. This year’s calendar of events includes five new proposed events (including the proposed Women’s TK9 Race). The Special Events Committee requires further discussion with the event coordinator and will provide a recommendation for this event at a later date. Funding Source: Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events. Summary: City Administration appointed a Special Events Committee comprised of staff from each department to review, evaluate and monitor all special event requests in order to ensure the coordination and compliance of the conditions and requirements set forth in approving the events. The committee established a special event permit application process and procedure that was approved by City Council on June 9, 2003. All non-lakefront events with over 250 attendees or requiring a street closure is presented to the Administration and Public Works Committee for recommendation of approval. 1) 2011 Events Requiring Administration and Public Works Committee Approval a) Annual events with no changes from prior years Events held on city sidewalks/streets: Ricky Byrdsong Race; 4th of July Parade; YEA Festival; Custer’s Last Stand; Fountain Square Arts Festival; Northwestern Homecoming Parade; Taste of Armenia Street Fair; Family Focus Gospel Fest; Memorandum 93 Grand Prix Bike Race; Neighborhood Way of the Cross; Super Summer Sale; Chicago/Dempster Summer Sale; Central St. Summer Sale; Northwestern Commencement; McGaw YMCA Triathlon; First Northern Credit Union’s Evanston Community Appreciation; Procession of Church Faithful; Cubmobile (formerly known as Soap Box Derby); and Bike the Ridge. b) New events • Haitian Flag Day Celebration Walk, 2pm – 5pm on Sunday, May 15 The Haitian Congress is proposing a walk from their office at 1227 Dodge Avenue to the Levy Center where the celebration will take place. The coordinator has been advised that participants must remain on the sidewalk during the walk to the Levy Center. • Downtown Evanston Block Party, 9am – 9pm on Saturday, Sept 17 Downtown Evanston is proposing a block party to be held on Maple Ave., between Church St. and Clark St. The special events committee will work closely with coordinator as they determine the scope of the event regarding, stages, tents, electricity and other event logistics. • 5K Turkey Trot, 9am – 11am on Thursday, November 24 This 5K run will be staged in Centennial Park. Participants will run south on Sheridan Rd; east on Greenwood; north on the lakefront path; and onto Northwestern. Street closures are generally not permitted other than on Sunday mornings to minimize inconvenience to Evanston residents. However, since this event is proposed for the morning of Thanksgiving, where there will be minimal pedestrian and vehicle traffic, the Special Event Committee is recommending approval. The coordinator has been advised that there can be no stage set up and no amplified sound. All non-lakefront park events of 250 participants or more and lakefront events of 100 participants or more is forwarded to the Human Services Committee for recommendation of approval. 2) 2011 Events Approved by the Human Services Committee at their March 7, meeting. a) Annual events with no changes from prior years Non-lakefront Park Events: Evanston Garden Fair; Backyard Botanic Plant Sale; Haitian Picnic; Strut for Strays; Green Living Festival; Starlight Concert Series; Custer Fair; Community Picnic; Holiday Tree Lighting; Menorah Lighting; Kawanza Lighting; and Veterans Day Lakefront Park Events (10 events 17 days): Starlight Concert Series; Ethnic Arts Festival; Lakeshore Arts Festival; Rotary International Picnic; YMCA Campout; Duck Pluck; 4th of July Fireworks; Ricky Byrdsong 5K Race; Nichols School Walk-a-thon; and North Shore Century Bike Ride 94 b) New events Non-Lakefront Park Events: • Evanston Day Nursery Walk, 9am – 4pm on Saturday, June 11 The event will be staged at Evanston Day Nursery, 1835 Grant. Participants will walk along the Ladd Arboretum path from Green Bay Rd to Church St. and back. • Movies in the Park, 8pm – 9:30pm in various city parks This year the city will have eight movie nights in various parks, including one movie night at the lakefront in Dawes Park. Lakefront Park Events (2 events 2 days): 5K Turkey Trot, 9am – 11am on Thursday, November 24 Description noted above. Movies in the Park, 8pm – 9:30pm on Wednesday, August 31 in Dawes Park 3) New event on hold for further consideration by the Special Events Committee • Women’s TK9 Race, 9am – 12pm on Sunday, Oct 16 The Special Events Committee requires further discussion with the event coordinator who is proposing a race route on city streets and along the lakefront that will require a significant number of staff as well as partial and full closure of many streets impacting the citizens. The committee will provide a recommendation for this event at a later date. Staff will be responsible for ensuring that all of the necessary information is submitted and requirements are met before event coordinators can receive a special event permit for their event. It is still a policy of the City to limit the number of special events at the lakefront to 12 events. Legislative History: The Human Services Committee reviewed events requiring their approval at their March 7 meeting and recommend approval by the City Council. ------------------------------------------------------------------------------------- Attachments: Special Event Permit Policy & Instructions and Application Permit application for the 5 new proposed events Spreadsheet of special events and other activities taking place in the city 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 For City Council meeting of March 28, 2011 Item A3.4 Business of the City by Motion: Public Elm Injection Program For Action To: Honorable Mayor and Members of the City Council From: Douglas J. Gaynor, Parks, Recreation and Community Services Director Paul D’Agostino, Parks/Forestry & Facilities Management Superintendent Subject: Public Elm Injection Program Options Date: March 21, 2011 Recommended Action: Approval of a three-year schedule for the expanded public elm injection program. Summary: During the City Council meeting held on November 22, 2010, the FY 2011 General Fund budget was amended to include all public elm trees above 10” diameter in the elm injection program. This amendment added 840 additional elm trees into the three-year cycle of injections, with the additional funds to come from the City Manager’s contingency fund. A report was requested at that time to outline how the additional trees would be scheduled into the program. There were 2,103 total elms in the original injection program. The current inventory of public elms that are larger than 10” in diameter is 2,943. Elms that are 10” in diameter and less are not recommended for inclusion in the injection program. This is the fungicide manufacturer’s recommendation and is due to the fact that they cannot tolerate repeated drillings of injection sites every three years because of their small size. Staff has formulated the following potential three-year injection cycles. OPTION 1 Costs (# trees) of Contractor injected elms Costs (# trees) of City Staff injected elms Funding amount set aside for reserves Year End Reserve Balance 2011 $879,400 (2,290)* $48,000 (250) $140,000 ($274,200) 2012 0 $46,000 (227) $417,000 $96,800 2013 0 $37,000 (176) $418,000 $476,800 Total Program Costs $879,400 $131,000 $740,000 Total Trees 2,290 653 2,943 trees *$513,200 from previously reserved funds (2011 net funding is $554,200) Memorandum 137 Option 1 adds the additional 840 trees directly into the cycle in 2011, and leaves the second and third year of the program unchanged as far as the number of injections preformed each year. In order to fund the extra trees in the future, the amount reserve funding is increased each year through all three years of the cycle. The total cost of this option is a little deceiving, as the $740,000 in reserve funding will not be spent over the three years, but will be used in 2014 to offset the jump in costs. This option would require an additional $478,800 in new funding for FY 2011, but fulfills the intent of the City Council by adding all the new elms into the first year of the program. OPTION 2 Costs (# trees) of Contractor injected elms Costs (# trees) of City Staff injected elms Funding amount set aside for reserves Year End Reserve Balance 2011 $540,600 (1,408)* $48,000 (250) $140,000 $64,600 2012 $166,600 (425) $46,000 (225) $318,000 $170,000 2013 $172,200 (410) $47,000 (225) $319,000 $269,800 Total Program Costs $879,400 $141,000 $300,000 Total Trees 2,243 700 2,943 trees *$513,200 from previously reserved funds (2011 net funding is $75,400) Option 2 delays phasing in all the additional 840 new elms into the cycle until 2012 and 2013. This option uses all currently available FY 2011 funds to keep the current cycle on schedule. All previously injected elms would remain on their existing three-year cycle, with the newly added elms phased into the cycle in the second and third years. This option substantially reduces the amount set aside each year for reserve funds because there is less fluctuation in the funding through the cycle. OPTION 3 Costs (# trees) of Contractor injected elms Costs (# trees) of City Staff injected elms Funding amount set aside for reserves Year End Reserve Balance 2011 $718,100 (1,870)* $48,000 (250) $140,000 ($112,900) 2012 $164,600(420) $46,000 (227) $375,000 $51,500 2013 0 $37,000 (176) $300,000 $390,500 Total Program Costs $882,700 $131,000 $740,000 Total Trees 2,290 653 2,943 trees *$513,200 from previously reserved funds (2011 net funding is $392,900) Option 3 is similar to option 2, but only adds half of the 840 new elms into the program in 2011. The remaining 420 new elms are scheduled to be injected in 2012 under this option. Similar to option 1, the $740,000 in reserve funding inflates the overall cost of this option. Staff has computed the reserve schedule out to the year 2017, with the funding level set such that the inoculation reserve fund will go to zero once during each three year cycle. 138 In other words, staff has confirmed that the reserve set aside as noted above will not over or under fund the inoculation program as presented. OPTION 4 Costs (# trees) of Contractor injected elms Costs (# trees) of City Staff injected elms Total Annual Costs 2011 $319,500 (768) $45,000 (225) $364,500 2012 $336,000 (750) $46,000 (225) $382,000 2013 $337,500 (750) $47,000 (225) $384,500 Total Program Costs $993,000 $138,000 $1,131,000 Total Trees 2,268 675 2,943 trees Option 4 spreads the cycle evenly over three years. By spreading the expense evenly over three years, no reserve fund accounting is needed in order to keep the operating budget smooth from year to year. A consequence of this option is that approximately 700 elms in the current program will have to wait one extra year to be injected (from 2011 until 2012). This will put those 700 trees at risk for that one-year period. Staff believes the loss rate on these trees would be less than 2%, or 14 trees. This is due to both the residual effect of the fungicide already within the tree’s vascular system from previous injections, as well as the recent downward trend in the incidence of the disease overall. Staff would prioritize the 2011 injections based on the largest elm trees first in order to keep them within their current three-year cycle. This option also delays the initial injection of the additional 840 trees until 2012 and 2013. Due to the risk involved with extending the three-year cycle on these 700 trees, staff does not recommend this option. 139 For City Council meeting of March 28, 2011 Item A3.5 Business of the City by Motion: MFT Street Resurfacing Contract For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Paul Schneider, P.E., City Engineer Sat Nagar, P.E., Senior Engineer, Engineering & Transportation Subject: Contract award for 2011 MFT Street Resurfacing Program Date: March 18, 2011 Recommended Action: Staff recommends City Council approval of a contract in response to Bid #11-85 to award the 2011 MFT Street Resurfacing Contract to Schroeder Asphalt Services (P.O. Box 831, Huntley, IL 60142) in the amount of $693,865.90. Funding Source: Funding for this work will be from Motor Fuel Tax Funds. The budgeted amount is $1,000,000. Summary: As part of the Motor Fuel Tax (MFT) resurfacing program, deteriorated street segments are improved with new curb, stabilized base material (as needed) and new asphalt pavement surface. Before street improvements are completed, underground utilities (sewer) are upgraded. ADA accessible ramps are also built at street intersections. The list of streets scheduled for improvement are included in the City Council approved 5-Year Street Improvement Program (2007-2011) and were approved by Council at the January 24th meeting. The street segments were selected based on the City’s pavement management program, aldermanic requests, and field survey conducted by staff. Street improvements projects are completed each year throughout the City with construction drawings prepared in-house by Engineering staff. The program is funded by MFT funds and administered in accordance with Illinois Department of Transportation (IDOT) standards. The bid documents were sent to several potential bidders. The project was bid in February and advertised in Evanston Review. The project was also published in the State Contractors Bulletin and on Demand Star. The bids were opened on March 1, 2011. Memorandum 140 Page 2 of 2 Bids were submitted by Chicagoland Paving Contractors, Lake Zurich, Schroeder Asphalt Services Inc., Huntley, A. Lamp Concrete Contractors, Schaumburg, J.A. Johnson Paving Company, Arlington Heights and Curran Contracting Company, Crystal Lake. The bid results are correct and in order. A copy of the bid tabulation is enclosed for your review. CONTRACTOR BID PRICE Chicagoland Paving $674,900.00 Schroeder Asphalt Services Inc. $693,865.90 A. Lamp Concrete Contractors $725,618.75 Curran Contracting Company $739,938.10 J.A. Johnson Paving $840,773.00 The engineer’s estimate for this project is $892,801 which is based on last year’s prices considering price increases for inflation. Competitive bids on this resurfacing project and others in the area are coming in substantially lower than the engineer’s estimate due in large part to the current economy. Private sector work has slowed and there appears to be fewer contracts out for bid. The first low bid contractor, Chicagoland Paving is not in compliance with the M/W/EBE requirements of the City. The second lowest bidder Schroeder Asphalt Services Inc. is the lowest responsive and responsible bidder. Schroeder is meeting the M/W/EBE requirements by utilizing Ozinga Chicago RMC, Inc. (Evanston Business), AMS Earthmovers Inc. (certified WBE Firm) and Carrera Concrete Construction Inc. (certified MBE Firm) as subcontractors. The total value of the estimated M/W/EBE subcontracted work is 31.2% of the total contract amount. The M/W/EBE schedule and supporting documentation has been reviewed and approved by Lloyd Shepard of the Community and Economic Development Department as indicated in the attached memo. Schroeder Asphalt Services Inc.has worked with other municipalities before on similar projects and completed work on time and within budget. We have verified references with the Villages of Glenview, Streamwood and Hanover Park. Legislative History: MFT Funds were authorized for 2011 Street Resurfacing Program at the January 24th City Council meeting. 141 DATE: 3 / 1 / 11TIME: 2:00 P.M.ATTENDED BY: SN/PCTOTAL UNITUNITUNITUNITUNITUNITQUANTITY PRICE PRICEPRICEPRICEPRICEPRICE1Temporary FenceFoot2,495$2.00$4,990.00$1.75$4,366.25$4.00$9,980.00$0.05$124.75$3.50$8,732.50$2.00$4,990.002Tree Trunk ProtectionEach3$150.00$450.00$100.00$300.00$50.00$150.00$100.00$300.00$250.00$750.00$200.00$600.003Earth Saw Cuts of Tree Roots (Root Prunning)Foot2,015$3.00$6,045.00$3.00$6,045.00$3.50$7,052.50$0.50$1,007.50$2.75$5,541.25$3.50$7,052.504Thermoplastic Pavement Marking-Letters and SymbolsSq.Ft.144$4.00$576.00$4.75$684.00$3.85$554.40$5.00$720.00$7.00$1,008.00$3.75$540.005Thermoplastic Pavement Marking Line-4”Foot175$1.00$175.00$0.75$131.25$0.65$113.75$1.20$210.00$7.00$1,225.00$0.65$113.756Thermoplastic Pavement Marking Line-6”Foot2,930$1.00$2,930.00$1.12$3,281.60$1.02$2,988.60$1.85$5,420.50$1.50$4,395.00$1.00$2,930.007Thermoplastic Pavement Marking Line-12"Foot140$1.75$245.00$2.50$350.00$2.04$285.60$4.00$560.00$15.00$2,100.00$2.00$280.008Thermoplastic Pavement Marking Line-24”Foot565$4.00$2,260.00$4.50$2,542.50$4.08$2,305.20$8.00$4,520.00$3.50$1,977.50$4.00$2,260.009Earth ExcavationCu.Yd.35$50.00$1,750.00$35.00$1,225.00$40.00$1,400.00$35.00$1,225.00$32.00$1,120.00$50.00$1,750.0010Trench BackfillCu.Yd.43$35.00$1,505.00$30.00$1,290.00$30.60$1,315.80$35.00$1,505.00$5.00$215.00$15.00$645.0011Granular BackfillTon27$35.00$945.00$25.00$675.00$40.00$1,080.00$10.00$270.00$50.00$1,350.00$30.00$810.0012Furnishing and Placing Topsoil, 3”Sq.Yd.1,960$4.00$7,840.00$2.50$4,900.00$11.20$21,952.00$2.00$3,920.00$7.50$14,700.00$4.00$7,840.0013Sodding, Salt TolerantSq.Yd.1,960$7.00$13,720.00$5.50$10,780.00$6.10$11,956.00$4.00$7,840.00$7.00$13,720.00$4.50$8,820.0014Sub-Base Granular Material, Type B (Temporary Use)Cu.Yd.18$30.00$540.00$30.00$540.00$40.00$720.00$1.00$18.00$30.00$540.00$60.00$1,080.0015Aggregate Base Course, Type B, 4”Sq.Yd.440$5.00$2,200.00$4.00$1,760.00$4.25$1,870.00$5.00$2,200.00$3.75$1,650.00$3.50$1,540.0016Aggregate Base Course, Type B, 6”Sq.Yd.120$7.00$840.00$5.00$600.00$6.00$720.00$7.00$840.00$4.75$570.00$4.00$480.0017HES PCC Base Course Widening, 9”Sq.Yd.105$52.00$5,460.00$43.00$4,515.00$55.08$5,783.40$60.00$6,300.00$40.00$4,200.00$50.00$5,250.0018Bituminous Material (Prime Coat)Gal.4,575$2.00$9,150.00$1.00$4,575.00$2.00$9,150.00$1.00$4,575.00$1.00$4,575.00$0.01$45.7519Aggregate (Prime Coat)Ton90$25.00$2,250.00$1.00$90.00$20.00$1,800.00$1.00$90.00$1.00$90.00$1.00$90.0020Mixture for Cracks, Joints and FlangewaysTon11$400.00$4,400.00$250.00$2,750.00$100.00$1,100.00$300.00$3,300.00$496.35$5,459.85$350.00$3,850.0021Leveling Binder, (Mach Meth) N50 (IL 9.5mm)Ton1,236$82.00$101,352.00$80.00$98,880.00$74.00$91,464.00$80.00$98,880.00$58.00$71,688.00$94.00$116,184.0022Hot-Mix Asphalt Surface Course, Mix"C", N50 (IL 9.5mm)Ton1,415$90.00$127,350.00$80.00$113,200.00$74.00$104,710.00$83.00$117,445.00$80.00$113,200.00$87.00$123,105.0023Hot-Mix Asphalt Surface Course, Mix"D", N50 (IL 9.5mm)Ton535$90.00$48,150.00$80.00$42,800.00$74.00$39,590.00$83.00$44,405.00$80.00$42,800.00$87.00$46,545.0024Incidental Hot-mix Asphalt SurfacingTon17$200.00$3,400.00$100.00$1,700.00$80.00$1,360.00$150.00$2,550.00$175.00$2,975.00$115.00$1,955.0025PCC Driveway Pavement, 6”Sq.Yd.245$50.00$12,250.00$38.25$9,371.25$36.45$8,930.25$40.00$9,800.00$36.00$8,820.00$45.00$11,025.0026PCC Driveway Pavement, 8”Sq.Yd.30$60.00$1,800.00$51.00$1,530.00$48.95$1,468.50$50.00$1,500.00$48.00$1,440.00$50.00$1,500.0027PCC Sidewalk, 5”Sq.Ft.5,370$4.50$24,165.00$4.25$22,822.50$3.85$20,674.50$4.00$21,480.00$3.75$20,137.50$5.00$26,850.0028Hot-Mix Asphalt Surface Removal (Variable Depth)Sq.Yd.22,730$4.00$90,920.00$2.50$56,825.00$2.55$57,961.50$3.00$68,190.00$3.85$87,510.50$3.40$77,282.0029Pavement RemovalSq.Yd.182$20.00$3,640.00$10.00$1,820.00$9.00$1,638.00$12.00$2,184.00$19.00$3,458.00$15.00$2,730.0030Driveway Pavement RemovalSq.Yd.400$15.00$6,000.00$6.00$2,400.00$10.00$4,000.00$10.00$4,000.00$5.00$2,000.00$18.00$7,200.0031Curb RemovalFoot3,925$5.00$19,625.00$5.00$19,625.00$6.00$23,550.00$3.00$11,775.00$2.00$7,850.00$5.00$19,625.0032Combination Curb and Gutter RemovalFoot780$6.00$4,680.00$3.50$2,730.00$6.00$4,680.00$3.00$2,340.00$2.00$1,560.00$5.00$3,900.0033Sidewalk RemovalSq.Ft.6,295$1.40$8,813.00$0.75$4,721.25$1.25$7,868.75$1.00$6,295.00$0.50$3,147.50$1.00$6,295.0034Class B Patches, Special, 9” (HES)Sq.Yd.240$85.00$20,400.00$61.50$14,760.00$66.30$15,912.00$60.00$14,400.00$58.00$13,920.00$80.00$19,200.0035Class D Patches, Special, 9”Sq.Yd.285$80.00$22,800.00$80.00$22,800.00$70.00$19,950.00$55.00$15,675.00$82.05$23,384.25$60.00$17,100.0036Fiberglass Fabric Repair SystemSq.Yd.405$42.00$17,010.00$37.00$14,985.00$39.75$16,098.75$45.00$18,225.00$109.35$44,286.75$110.00$44,550.0037Storm Sewers, 8", Special (DIP, Cl. 50)Foot114$95.00$10,830.00$105.00$11,970.00$91.80$10,465.20$75.00$8,550.00$125.00$14,250.00$125.00$14,250.0038Storm Sewers, 10", Special (DIP, Cl. 50)Foot10$125.00$1,250.00$175.00$1,750.00$122.40$1,224.00$90.00$900.00$125.00$1,250.00$150.00$1,500.0039Catch Basins, Type A, 4' Dia., Type 1 Frame, Open LidEach1$4,500.00$4,500.00$3,000.00$3,000.00$2,550.00$2,550.00$2,000.00$2,000.00$2,800.00$2,800.00$2,800.00$2,800.0040Inlets, Type A, Type 1 Frame, Open Lid (36" Depth)Each3$1,600.00$4,800.00$1,100.00$3,300.00$1,122.00$3,366.00$1,700.00$5,100.00$1,400.00$4,200.00$1,400.00$4,200.0041High Capacity Inlets, Type M6 Grate(Vane), EJIW 7035Each2$3,000.00$6,000.00$1,900.00$3,800.00$1,326.00$2,652.00$2,500.00$5,000.00$3,200.00$6,400.00$3,200.00$6,400.0042Catch Basins To Be AdjustedEach8$400.00$3,200.00$425.00$3,400.00$306.00$2,448.00$250.00$2,000.00$350.00$2,800.00$350.00$2,800.0043Manholes To Be AdjustedEach32$400.00$12,800.00$425.00$13,600.00$510.00$16,320.00$350.00$11,200.00$650.00$20,800.00$450.00$14,400.0044Manholes To Be ReconstructedEach8$1,250.00$10,000.00$1,400.00$11,200.00$1,020.00$8,160.00$1,000.00$8,000.00$1,100.00$8,800.00$1,100.00$8,800.0045Inlets To Be AdjustedEach1$300.00$300.00$500.00$500.00$255.00$255.00$300.00$300.00$350.00$350.00$350.00$350.0046Valve Vaults To Be AdjustedEach8$400.00$3,200.00$425.00$3,400.00$510.00$4,080.00$300.00$2,400.00$450.00$3,600.00$450.00$3,600.0047Valve Vaults To Be ReconstructedEach4$1,250.00$5,000.00$1,400.00$5,600.00$1,020.00$4,080.00$700.00$2,800.00$1,100.00$4,400.00$1,100.00$4,400.0048Valve Boxes To Be AdjustedEach14$250.00$3,500.00$375.00$5,250.00$255.00$3,570.00$250.00$3,500.00$175.00$2,450.00$175.00$2,450.0049Frames and Lids, Type-1, Open LidEach2$350.00$700.00$275.00$550.00$408.00$816.00$300.00$600.00$300.00$600.00$300.00$600.0050Frames and Lids, Type-1, Closed LidEach25$350.00$8,750.00$250.00$6,250.00$408.00$10,200.00$300.00$7,500.00$300.00$7,500.00$300.00$7,500.0051Removing Catch BasinsEach2$500.00$1,000.00$450.00$900.00$204.00$408.00$300.00$600.00$600.00$1,200.00$600.00$1,200.0052Removing InletsEach1$150.00$150.00$200.00$200.00$102.00$102.00$150.00$150.00$400.00$400.00$400.00$400.0053Filling Catch BasinsEach1$500.00$500.00$300.00$300.00$102.00$102.00$350.00$350.00$200.00$200.00$200.00$200.0054Concrete Curb, Type B (AEP-Modified)Foot2,315$22.00$50,930.00$15.75$36,461.25$16.35$37,850.25$15.00$34,725.00$14.00$32,410.00$22.00$50,930.0055Comb. Conc. C&G Type B6.12 (AEP-Modified)Foot2,390$22.00$52,580.00$15.75$37,642.50$16.35$39,076.50$15.00$35,850.00$14.00$33,460.00$22.00$52,580.0056Detectable WarningsSq.Ft.925$27.00$24,975.00$20.00$18,500.00$22.45$20,766.25$25.00$23,125.00$18.50$17,112.50$25.00$23,125.0057Brick Pavers Removal and ReplacementSq.Ft.490$15.00$7,350.00$8.00$3,920.00$14.00$6,860.00$12.00$5,880.00$20.00$9,800.00$8.00$3,920.0058Street SweepingEach8$600.00$4,800.00$100.00$800.00$440.00$3,520.00$350.00$2,800.00$920.00$7,360.00$600.00$4,800.0059Supplemental WateringUnit89$50.00$4,450.00$1.00$89.00$40.80$3,631.20$1.00$89.00$1.00$89.00$5.00$445.0060Pavement Marking Tape, Type 1Foot610$1.00$610.00$1.00$610.00$3.00$1,830.00$1.00$610.00$1.00$610.00$1.00$610.0061Construction LayoutL Sum1$15,000.00$15,000.00$3,500.00$3,500.00$3,800.00$3,800.00$7,500.00$7,500.00$5,000.00$5,000.00$2,200.00$2,200.0062Traffic Control and ProtectionL Sum1$75,000.00$75,000.00$16,036.65$16,036.65$3,600.00$3,600.00$70,000.00$70,000.00$30,000.00$30,000.00$50,300.00$50,300.00$892,801.00$674,900.00$693,865.90$725,618.75$739,938.10$840,773.00$674,900.00$693,865.90$725,618.75$739,938.10$840,773.001025 E. ADDISON COURTARLINGTON HEIGHTS, IL 60005TOTALTOTAL TOTAL TOTAL286 MEMORIAL COURTLAKE ZURICH, IL 60047225 TELSER ROAD P.O. BOX 831HUNTLEY, IL 60142TOTALCRYSTAL LAKE, IL 60014SCHAUMBURG, IL 60193J. A. JOHNSON PAVING COMPANYTOTAL BIDAS READAS CORRECTEDITEM NUMBERITEMUNITTOTALSCHROEDER ASPHALT SERVICESNAME AND ADDRESS OF BIDDERSCITY OF EVANSTONTABULATION OF BIDS FOR2011 MFT RESURFACING OF VARIOUS STREETS11 - 00260 - 00 - RSAPPROVED ENGINEER'S ESTIMATECHICAGOLAND PAVING CURRAN CONTRACTING COMPANYA. LAMP CONCRETE CONTRACTORS800 W. IRVING PARK ROAD142 JENKS ST HAVEN ST PAYNE ST LEON PL P O PL A R A V E GREY AVEHARRISON ST PR A I R IE A V E REB A PL COLFAX ST SH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTMcCORMICK BLVDG R E E N B A Y R D THAYER ST PRATT CTGRANT PITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HO WARD STCOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST SHERMAN AVEWILDER ST GARRISON AVECAMPUS DRMILBURN PK THELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVELEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYELMWOOD AVESEWARD ST RO SLY N P L GREY AVEFLORENCE AVEHO WARD ST ISABELLA ST GROSS POINT RDCUSTER AVELYONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEEMERSON ST BRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEBRI D GE ST CALVIN CIR BROWN AVENORMANDY PL WOODLAND RD ELINOR PL WARREN STLIVINGSTON WASHINGTON ST NATHANIEL PL OAKKEENE Y ST SOUTH BLVD HAMILTON ST E A ST R AIL R O A D A V E GREENWOOD ST UNIVERSITY PLREESE AVEBRUMMEL PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PLBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LNBROWNGREYCENTRAL ST RIDGE AVECHANCELLOR ST PAYNE ST WESLEY AVEDODGE AVEHARVARD TER MAPLE AVEDOBSO N STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEBROADWAY AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W AR T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL ASHLAND AVEGRO VE ST FOSTER ST ASBURY AVEBARTON AVEEUCLIDPARK PL WESLEYCLARK ST LIVINGSTON ST COLFAX TER HARRISON GRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERSTCRAWF ORDLINCOLNWOOD DRMILBURN ST LAKESIDE CT CHURCH ST HARTZELL ST P R A I R IE A V E DODGE AVEOAKTO N ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST NO YES ST LAKE ST THAYER ST WASHINGTO N ST LAKE ST LIVINGSTONCHANCELLOR LYONS ST DEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL ST WASH INGTON ST PITNER AVELINC OLN ST HINMAN AVESEWAR D ST WESLEY AVECENTRAL ST KEENE Y ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINC OLN ST SEWARD STDARROW AVEGREY AVEPARK PL ORRINGTON AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEFOSTER STSIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STRIDGE AVESHERIDAN RDMONTICELLO PL RICHMOND AVEGRANT ST ASBURY AVEMcDANIEL AVEAUSTIN STASHLAND AVEWESLEY AVEGL ENV IEW RD NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEMULF ORD ST GREENLEAF ST HILLSIDE RD CLEVELAND ST BROWN AVEHARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINC OLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVENO YES ST DARROW AVEASHLAND AVEHARRISON ST EASTWOOD AVEARTSCIR C LE D R NOYES WOODBINE AVEPRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVETECH DR DARTMOUTH PL L A K E M I C H I G A NNORTH SHORE CHANNELNORTH SHORE CHANNEL2003002700 2600 150031002600 100 5001200200330013002500 400 900 2400 800 100200 100100 25009004001300 600260019001000500 22002500100018005002600210017002003800 190035002500300700300 2800160090030036001700 20008002000 2700600 1100 160024002300 1300 2100 1300 1000 900 24002800 19002200 400400 2300 14001700 600140023002100 1900 2100290018001500 12001200 1600 340018001200 2200 22001100 1800 2900 700 8001400 7002800 700 16003000 15002000 11002700 2400 6001700800 23001400 370020003200 500 1500 1100 1000 2011 street improvement project.mxd 12/10/2010 0 0.5 10.25 Mile Railroad Street City Boundary ´ This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. Street Resurfacing FY 2011 MFT Street Improvement Project City of Evanston Department of Public Works 143 Bid No. 11-58, 2011 MFT Resurfacing of Various Streets, Compliance Approval, Schroeder Asphalt To: Sat Nagar, P.E., Senior Engineer, Public Works Department Paul A. Schneider, P.E., City Engineer From: Lloyd W. Shepard, Business Development Coordinator, Community & Economic Development Department Subject: Bid No. 11-58, 2011 MFT Resurfacing of Various Streets, M/W/EBE Compliance Approval, Schroeder Asphalt Services Date: 03-14-2011 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City established a goal for general contractors to utilize M/W/EBEs to perform 25% of the awarded contract. The M/W/EBE schedules and supporting documentation submitted by Schroeder Asphalt Services (SAS) for the subject bid have been reviewed in accordance with the City of Evanston Specification for M/W/EBE Participation. SAS’s M/W/EBE participation meets initial compliance with an M/W/EBE utilization of 31.29%. SAS must also meet interim and final compliance. Interim compliance is achieved by utilizing the scheduled M/W/EBE subcontractors during the course of the project. Final compliance is based upon the final amounts paid to the scheduled M/W/EBEs as determined by all partial and/or final waivers of lien or cancelled checks. Other documentation could be requested by the City to verify the scheduled firms’ utilization. SAS’s base bid is $693,865.90. Listed below are the scheduled M/W/EBEs. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Ozinga Ready Mix 2525 Oakton Street Evanston IL. 60202 Concrete $42,000.00 6.05 X Carrera Concrete Construction Inc. 1395 Louis Avenue Elk Grove Village, IL. 60007 Concrete Construction $147,236.25 21.2 X AMS Earthmovers Inc. Cartage $28,000.00 4.04 X Memorandum 144 Bid No. 11-58, 2011 MFT Resurfacing of Various Streets, Compliance Approval, Schroeder Asphalt 11 N. Skokie Hwy Suite 111 Lake Bluff, IL. 60044 Total M/W/EBE $217,236.25 31.29 Finally, within 15 calendar days after the Notice to Proceed has been issued to SAS, copies of the subcontracts between the M/W/EBEs and SAS must be submitted to the Business Development Coordinator, Community & Economic Development Department. Failure by the prime contractor to submit copies of the subcontracts could delay payment of progress payments or final payment. 145 For City Council meeting of March 28, 2011 Item A3.6 Business of the City by Motion: MWRD Disposal Fees for Water Utility For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Kevin Lookis, Manager for Water Production Subject: Estimated Annual User Charge for 2011 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Generated as Part of the Water Treatment Process Date: March 21, 2011 Recommended Action: Staff recommends City Council approval of the Estimated Annual User Charge for 2011 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge generated as part of the water treatment process in the amount of $300,958.19. Ten payments of $30,095.82 will be made beginning in March 2011 and ending on December 1, 2011. Funding provided from the Water Fund. Funding Source: Funding for this work will be from the Water Fund, Account 7110.62420. This account has a budget of $387,345 specifically allocated for MWRDGC sludge disposal fees. Summary: The initial phase of the water treatment process involves adding coagulants to raw Lake Michigan water in order to form a “floc” which helps to trap and solidify impurities in the water and allow them to settle out prior to filtration. This material settles out as part of the mixing, sedimentation and settling process into basins located underground on the north side of the Water Treatment Facility. During October and April of each year, this sediment, or sludge, is removed from the basins by manually washing and rinsing it into a sewer and sending it to the MWRDGC for treatment. The makeup of this sludge varies greatly depending on the time of the year, the turbidity (cloudiness) of the raw water and the utilization and demand for water. The sludge is analyzed for biological oxygen demand (BOD) and suspended solids (SS) prior to pumping to the MWRDGC and the cost for treatment is based on the levels of these parameters as well as the volume of sludge that has been produced. The MWRDGC determines an annual amount for the coming year based on the data from the previous year and bills the City on a pro-rated monthly basis. In January of each year, a “true up” calculation is determined using the BOD, SS and volume data. Depending on these results, there is Memorandum 146 Page 2 of 2 either an additional payment if the estimate was low or a credit to the City if the estimate was high. The Water Division has been utilizing this method of sludge disposal for over 50 years. The production of sludge from the current water treatment process utilized by the Evanston Water Utility is not something that can be eliminated at this time. Therefore, the Water Division staff has researched all options for the removal/disposal of the material and the discharge to the MWRDGC has been determined to be the most cost efficient and aesthetic means available. Since the only entity that can treat this sludge is the MWRDC, there is not a way to competitively bid this part of the process. There are only a few other means of removal and these methods require the dewatering, or drying of the sludge to a certain degree in order for it to be hauled away by truck to a disposal site. During winter months, the amount of trucking activity from the plant would be on a weekly basis while in the spring, summer and fall this would vary from two to three trips per week. The primary limiting factor for the Evanston facility is space, as dewatering the sludge requires either shallow drying beds (at least 5 acres of property would be needed), dewatering silos (which would also require additional space and are approximately 4 stories high) or centrifuges (which again utilize space). In addition, dewatering is not an exact science and if the moisture content is not at optimum levels, trucking the material becomes even more difficult and costly. However, it should be noted that if property were available, the dewatering method would, over time, be more cost efficient. Due to the facts outlined above, Staff feels that the disposal of the sludge via the current method of discharge and treatment by the MWRDGC is the only option available at this time. Attachments: MWRDGC RD-913 Statement dated 3/11/2011 147 148 For City Council meeting of March 28, 2011 Item A3.7 Business of the City by Motion: Purchase of Commercial District Recycling Carts For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Subject: Purchase Award for Commercial District Recycling Project Date: March 22, 2011 Recommended Action: Staff recommends City Council approval of a purchase in response to Bid #11-68 to purchase 350 recycling containers for the business districts and 75 recycling containers for athletic fields to Wausau Tile, Inc. (Wausau, WI 54402) in the amount of $89,750. Funding Source: Funding for this work will be from the Energy Efficiency and Conservation Block Grant which has $90,000 budgeted for this project. Summary: In 2009 the City of Evanston received $749,700 from the U.S. Department of Energy under the Energy Efficiency and Conservation Block Grants program. The City submitted 13 projects and the establishment of a recycling program in the commercial/business districts of Evanston was one of them. The Commercial District Recycling Project will provide for the placement of 350 recycling containers co-located with the refuse containers in the following commercial districts: Downtown, Main Street, Howard Street, Central Street, Noyes Street, Chicago Street, Dempster Street and Church and Dodge. In addition, the project will provide for the placement of 75 recycling containers adjacent to the athletic fields at the following parks: Mason, James, Crown, Chandler and Lovelace. The bid documents were sent to several potential bidders and advertised in the Chicago Tribune. The bid was also listed on Demand Star. The bids were opened on March 10, 2011. Memorandum 149 A copy of the bid tabulation is enclosed for your review. VENDOR BID PRICE Wausau Tile, Inc $74,875.00 Toter, Inc. No Bid Chicago United Industries $84,668.75 The bid price was based on the purchase of 275 commercial recycling containers and 75 parks containers. Since the container pricing came in slightly lower than estimated, the quantity for commercial recycling containers was increased to 350 for a total project price that falls just under the $90,000 grant. 150 For City Council meeting of March 28, 2011 Item A4 Resolution 16-R-11: Easement Agreement with Sunesys L.L.C. For Action To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Dave Stoneback, Director of Utilities Paul Schneider, P.E., City Engineer Sat Nagar, P.E., Senior Engineer, Engineering & Transportation Subject: Resolution 16-R-11 authorizing the City Manager to execute the Easement Agreement with Sunesys L.L.C. for the installation of Dark Fiber Optic Cable Date: March 1, 2011 Recommended Action: Staff recommends that the City Council adopt the resolution 16-R-11 to grant a utility easement to Sunesys L.L.C. for the installation of Dark Fiber Optic Cable in the public right-of-way. The local Sunesys office is located at 18 West 140 Butterfield Road, 15th floor, Oakbrook Terrace, IL, 60181. Funding Source: No City funding is required for this fiber optic cable installation. Sunesys will be assessed a utility easement fee of $5 per square foot for 13,800 square feet, for a total fee of $69,000 to be deposited into Right-of-Way account 2630.52126. Summary: The proposed Sunesys easement consists of connecting various sites in the City of Evanston. The proposed fiber optic network shall establish the connection from 2020 Ridge Avenue to the Roycemore School located at 1200 Davis Street. The project will also connect to the AT&T facilities on Church Street to feed the Evanston Central Office. Since conduit from other carriers is unavailable along the requested project route and this portion of the City does not permit aerial (pole-based) installation of telecommunication lines, Sunesys needs to install the fiber optic cable. The work includes installation of approximately 4,600 feet of new underground cable, including a two-inch conduit, fiber-optic cable and seven new Sunesys hand holes. To minimize any disturbance to the street surfaces within the City and to reduce construction Memorandum 151 interference with traffic flow, the majority of the construction will be completed via directional boring. After the easement is approved by the City Council the contractor installing the fiber optic cable is required to obtain a right-of-way permit. As part of the right-of-way permit the contractor is required to send out the flyers informing residents about the construction activities and the project duration. The flyer shall be circulated with the contractor’s contact information to get feed back on any concerns/ inconvenience to the residents during construction. The cost for the easement is established based on the City administrative policy of $5/square feet. This easement fee is assessed as a one time fee. Attachments: Resolution Easement Location Map Easement Agreement Plat of Easement 152 3/15/2011 16-R-11 A RESOLUTION Authorizing the City Manager to Execute an Easement Agreement with Sunesys, LLC for the Installation of Dark Fiber Optic Cable WHEREAS, the City and Sunesys, LLC, a Delaware limited liability company (“Sunesys”) desire to enter into an easement agreement, the City granting an easement for the installation of dark fiber optic cable (the “Easement Agreement”) on public property at Lyons Street, West to Asbury Avenue, North of Asbury Avenue to Simpson Street, West on Simpson Street to Green Bay Road, Southeast on Green Bay Road to Asbury Avenue, South on Asbury Avenue to Davis Street, all within the City of Evanston (the “Easement Area”); and WHEREAS, Sunesys desires a temporary construction easement and a twenty (20) year exclusive easement for continued use of a three feet (3’) wide strip of land within the Easement Area, more fully detailed in the Easement Agreement attached as Exhibit “1”. WHEREAS, the easement will be for Sunesys to construct, reconstruct, operate, maintain, and repair a dark fiber optic system (“the Dark Fiber System”) and to serve the central quadrant of the City of Evanston, Illinois businesses, on the real estate legally described on Exhibit “A”, attached to Exhibit “1”. WHEREAS, installation of the dark fiber optic system requires boring for underground conduits with no above-ground lines except for fiber entry points into the buildings; and 153 16-R-11 ~2~ WHEREAS, the City is willing to grant to the Company the easement aforesaid upon the conditions and representations set forth in the Easement Agreement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk is hereby authorized and directed to attest, on behalf of the City of Evanston, an Easement Agreement for the term of twenty (20) years between the City of Evanston and Sunesys, LLC, attached hereto as Exhibit 1 and incorporated herein by reference, providing for the installation dark fiber optic cable in the City. SECTION 2: That the City Manager or his designee is hereby authorized and directed to negotiate any additional terms and conditions of the Easement Agreement as may be determined to be in the best interests of the City. SECTION 3: That Sunesys shall, at its cost, record a certified copy of this resolution, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, before the City may issue any permits related to the construction or installation of the utility cabinets on the Subject Property. SECTION 4: That this resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor 154 16-R-11 ~3~ Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2011 155 16-R-11 ~4~ EXHIBIT 1 EASEMENT AGREEMENT 156 March 15, 2011 EASEMENT AGREEMENT FOR DARK FIBER OPTIC CABLE THIS EASEMENT AGREEMENT, made and entered into this ___ day of _________, 2011, by and between the CITY OF EVANSTON, a municipal corporation organized and existing under the laws of the State of Illinois (the “City”); and SUNESYS, LLC a Delaware limited liability company (the “Company”). Hereinafter the City and the Company shall be referred to herein as the “Parties”. WHEREAS, the Company desires a twenty (20) year exclusive easement for continued use of a three feet (3’) wide strip of land, with a minimum eighteen (18) inches from the surface of the roadway at Lyons Street, West to Asbury Avenue, North of Asbury Avenue to Simpson Street, West on Simpson Street to Green Bay Road, Southeast on Green Bay Road to Asbury Avenue, South on Asbury Avenue to Davis Street, all within the City of Evanston, and at the manhole areas marked on Exhibit “A”, the easement area will be three feet (3’) all within the City of Evanston. The easement will be for Company to construct, reconstruct, operate, maintain, and repair a dark fiber optic system (“the Dark Fiber System”) and to serve the central quadrant of the City of Evanston, Illinois businesses, on the real estate legally described and depicted in Exhibit “A”, which is attached hereto and incorporated herein by reference (the “Easement Premises”); and WHEREAS, installation of a fiber optic system generally requires boring for underground conduits with no above-ground lines except for fiber entry points into the buildings; and WHEREAS, the City is willing to grant to the Company the easement aforesaid upon the conditions hereinafter set forth; WHEREAS, the City and Company have authorized the execution of this Agreement as an exercise of the City’s home rule authority and the Company’s corporate authority; WHEREAS, the City Council enacted Resolution 16-O-11 on ___________, 2011 to authorize the City Manager to sign this Agreement; WHEREAS, the purposes, powers, rights, objectives, and responsibilities of the City and Company under this Agreement are fully set forth herein. NOW, THEREFORE, for and in consideration of the representations, covenants, conditions, undertakings, and agreements herein made, the parties hereto agree as follows: ARTICLE ONE: TERM OF EASEMENT 1.01 The City hereby grants unto the Company a permanent three foot (3’) exclusive easement, right, privilege, and authority for a term of twenty (20) years commencing on March___ , 2011, and terminating on March ___, 2031, for the sole and exclusive purpose to construct, reconstruct, operate, maintain, repair a dark fiber optic system in and under the City’s public ways, to serve the central quadrant of the City of Evanston, Illinois (the “Easement”), hereinafter the improvements to the Easement Premises shall be referred to as the “Improvements and Facilities,” and as aforementioned, legally described on Exhibit “A”. 1.02 The City hereby grants and conveys to Company, and Company’s contractors, subcontractors, agents, employees, and representatives, a non-exclusive temporary construction easement (“Temporary Construction Easement”) to enter in, upon, under and across that portion of the Easement Premises. All costs related to the construction of the Facilities and Improvements shall be sole 157 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~2~ responsibilities of Company. The Temporary Construction Easement shall terminate on the date that Company completes construction of the Facilities and Improvements. 1.03 The Parties agree to cooperate fully to accomplish the Total Fiber Plan as depicted on Exhibit “C” attached hereto and incorporated herein by reference. The Company agrees to cause the general contractor to apply for, and the City agrees to issue when application is complete, right of way permits for construction of the Total Fiber Plan. 1.04 The Company shall complete the work contemplated for the Dark Fiber System and the Total Fiber Plan pursuant to permits issued per Title 7, Chapter 17 of the City Code. The Company represents that it will follow all State of Illinois JULIE guidelines and the City is not responsible for ensuring that the Company follows said guidelines. 1.05 The Company covenants and agrees in consideration of the grant of said easement to pay the City an initial easement fee in the amount of $69,000.00 (Sixty-Nine Thousand and no/100 Dollars), which is payable contemporaneously with Company’s execution and delivery hereof. At the end of said easement term, the Parties shall revisit the easement fee and negotiate any additional necessary conditions in order to renew the easement agreement. ARTICLE TWO: CONSTRUCTION OF FACILITIES AND IMPROVEMENTS 2.01 The construction and installation of the Improvements and Facilities of the Company on the Easement Premises shall be in accordance with plans and specifications therefore prepared at Company’s expense and supplied to the City by the Company. No work shall commence until said plans and specifications have been approved in writing by the Chief Engineer of the City. 2.02 The construction and installation of the Improvements and Facilities by the Company on the Easement Premises shall be done to the satisfaction of the City Engineer. Grantee shall complete construction of the Facilities and Improvements and shall restore the surface of Easement Premises to the condition which existed prior to such construction (collectively the “Total Fiber Work”) within six (6) months of the date contemplated herein, June 2011, then the City will send a written notice (the “First Notice”), subject to Force Majeure (as defined below). In the event Company has not completed the Total Fiber Work by the end of such six (6) month period, City shall be permitted to send a written notice (the “Second Notice”) to Company stating that Company must complete such Total Fiber Work within forty-five (45) days of receipt of the Second Notice. If Grantee has not completed the Total Fiber Work within such forty-five (45) day period, Grantor, upon written demand to Grantee, shall be permitted to collect a per diem fee from Grantee in the amount $150.00 for each day beyond such forty-five (45) period that Grantee has not completed the Total Fiber Work. As used herein, the term “Force Majeure” shall mean labor disputes, acts of God, moratoriums, war, riots, insurrections, civil commotion, a general inability to obtain labor or materials or reasonable substitutes for either, fire, unusual delay in transportation, severe and adverse weather conditions preventing performance of the Total Fiber Work, unavoidable casualties, unforeseeable acts or failures to act by any governmental entity, quasi-governmental entity and/or utility company or their respective agents or employees (including but not limited to the failure to install utility improvements), unforeseeable governmental, quasi-governmental or utility company restrictions, regulations or controls including the inability to obtain the necessary approvals necessary to complete, among other things, the Total Fiber Work and delays caused by the breach of this Easement Agreement or default under this Easement Agreement by City. 2.03 Company shall construct, install, operate, maintain, and remove the Improvements and Facilities in a good and workmanlike manner at its sole cost, risk, and expense. The Company shall be solely responsible for providing maintenance support for the Facilities and Improvements, located in the 158 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~3~ Easement Premises. The Company shall be solely responsible for any cost and expenditure associated with any and all costs associated in anyway with the Facilities and Improvements during the duration of this Easement Agreement. 2.04 The Company shall relocate or remove the Improvements and Facilities existing or constructed upon the Easement Premises at no cost to the City: In the event that said relocation or removal is required for the corporate purposes of the City. ARTICLE THREE: INDEMINIFICATION AND INSURANCE OBLIGATIONS 3.01 The City expressly retains its interest in and rights to the use and occupation of the Easement Premises subject to the easement rights herein granted, and the City may grant further easements, assign, sell, or lease the same to other parties subject to the Company’s right of use and a reasonable means of access to said Improvements and Facilities for construction, reconstruction, operation, maintenance, repair or removal thereof. 3.02 The Company shall be solely responsible for and shall defend, indemnify, keep and save harmless the City, its Commissioners, officers, agents, attorneys, employees, against all injuries, deaths, losses, damages, claims, patent claims, liens, suits, liabilities, judgments, costs and expenses which may in anywise accrue, directly or indirectly, against the City, its Commissioners, officers, attorneys, agents, and employees, in consequence of the granting of this Easement, or which may in anywise result therefrom or from any work done hereunder, whether or not it shall be alleged or determined that the act was caused through negligence or omission of the Company or Company’s contractors, subcontractors or their agents and the Company shall, at Company’s sole expense, appear, defend and pay all charges or attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City, its Commissioners, officers, attorneys, agents, or employees, in any such action, the Company shall, at Company’s sole expense, satisfy and discharge the same provided that Company shall first have been given prior notice of the suit in which judgment has been or shall be rendered, Company shall have been given an opportunity to defend the same and the City shall have given Company its full cooperation. Company expressly understands and agrees that any performance bond or insurance protection required by this Easement, or otherwise provided by Company, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City as herein provided. Company expressly understands and agrees that any insurance protection or bond required by this Easement, or otherwise provided by Company, shall in no way limit the responsibility to defend, indemnify, keep and save harmless the City, as hereinabove provided. 3.03 The Company, prior to entering upon said premises and using the same for the purposes for which this Easement is granted, shall procure, maintain and keep in force, at Company’s expense, the following public liability and property damage insurance in which the City, its Commissioners, officers, agents, and employees, are a named insured as well as fire and extended coverage, and all-risk property insurance (“CLAIMS MADE” policies are unacceptable) in which the City is named as an additional insured from a company to be approved by the City, each afore-referenced policy shall have limits of not less than the following: A. COMPREHENSIVE GENERAL LIABILITY: 1. Combined Single Limit Bodily Injury Liability, and 2. Property Damage Liability (including Liability for Environmental Contamination of Adjacent Properties) in the amount of not less than Four Million and 00/100 Dollars ($4,000,000.00) per Occurrence; and 159 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~4~ B. ALL RISK PROPERTY INSURANCE: including Coverage for Environmental Contamination of Easement Premises, in the amount of not less than Four Million and 00/100 Dollars ($4,000,000.00) per Occurrence. i. Commercial General Liability insurance including coverage for bodily injury (including death), operations of Grantee, and limits of liability coverage in the following amounts: (a) $1,000,000 general aggregate (other than products-completed operations); (b) $1,000,000 products-completed operations aggregate limit; (c) $1,000,000 personal and advertising injury limit per claim; and (d) $1,000,000 primary liability per claim limit. Grantor shall be listed as an additional insured under said policies. ii. Commercial auto liability insurance covering Grantee's owned, hired, borrowed and non-owned vehicles, with limits of liability coverage in the amount of $1,000,000 primary combined bodily injury and property damage liability per claim and aggregate limit. iii. Workers compensation insurance with respect to all of Grantee's employees and officers, regardless of whether such coverage or insurance is mandatory or merely elective under applicable law, with limits of liability and coverage as required by applicable law. iv. Employer's liability insurance with limits of liability coverage of $1,000,000 each accident, $1,000,000 each employee-disease, and $1,000,000 policy limit-disease. v. Excess or umbrella liability insurance in an amount of $2,000,000 per claim and aggregate. 3.04 Prior to entering upon said Easement Premises, and thereafter on the anniversary date of such policies, the Company shall furnish to the City certificates of such insurance or other suitable evidence that such insurance coverage has been procured and is maintained in full force and effect. Upon City’s written request, Company shall provide City with copies of the actual insurance policies within ten (10) days of City’s request for same. Such certificates and insurance policies shall clearly identify the premises and shall provide that no change, modification in or cancellation of any insurance shall become effective until the expiration of thirty (30) days after written notice thereof shall have been given by the insurance company to the City. The provisions of this paragraph shall in no wise limit the liability of the Company as set forth in the provisions of paragraph 4.02 below, or ARTICLE FOUR: COVENANTS AND REPRESENTATIONS 4.01 The Company, prior to entering upon said premises and using the same for the purposes for which this Easement is granted, shall, at Company’s sole cost and expense, obtain all permits, consents, and licenses which maybe required under any and all statutes, laws, ordinances, and regulations of the City, the United States of America, the State of Illinois, the county, or the city, village, town, or municipality in which the subject property is located, and furnish to the City suitable evidence thereof. 4.02 The Company represents and warrants that it will record this Easement Agreement and all associated exhibits with the Cook County Recorder of Deeds within 30 days of execution. 4.03 The Company covenants and agrees that it shall strictly comply with any and all statutes, laws, ordinances, and regulations of the City, the United States of America, the State of Illinois, the county, and the city, village, town, or municipality in which the subject property is located, which in any manner affects this Easement, any work done hereunder or control or limit in any way the actions of Company, its agents, servants, and employees, or of any contractor or subcontractor of Company, or their employees. The Parties acknowledge that if any conflict occurs between this Easement Agreement and any applicable statutes, laws, ordinances, and regulations, that the more restrictive laws are applicable. Deleted: 2 160 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~5~ 4.04 The Company agrees to protect all existing City facilities within the Easement Premises, including, but not limited to, water system and appurtenances, sewer system and appurtenances, street light and traffic signal systems and appurtenances and fiber optic system and appurtenances. 4.05 In the event of any default on the part of the Company to faithfully keep and perform all the covenants, agreements, and undertakings herein agreed by it to be kept and performed, or if said Improvements and Facilities are abandoned, the City shall give the Company notice in writing of such default or abandonment; and if such default or abandonment shall not have been rectified within thirty (30) days after receipt of such notice by the Company, all rights and privileges granted herein by the City to the Company may be terminated by the City; and upon such termination, the Company shall immediately vacate the Easement Premises and remove its Improvements and Facilities from said real estate and restore the land to its condition prior to Company’s entry thereon, all at the sole cost of the Company. 4.06 The Company shall have the right to give the City written notice to cease and terminate all rights and privileges under this Agreement. In the event of such termination, the Company shall have a period of one hundred twenty (120) days from and after such termination date to remove the Improvements and Facilities and to restore the land to its original condition at no cost to the City. The expiration of said removal and restoration date shall in no event extend beyond the expiration date of this Easement, including any renewals thereof. 4.07 The Company understands and agrees that upon the expiration of this Easement, including any renewals thereof, Company shall have removed or caused to be removed its Improvements and Facilities and any other things which Company has erected or placed upon said Easement Premises. Company further agrees to yield up said Easement Premises in as good condition as when the same was entered upon by the Company. Upon Company’s failure to do so, the City may do so at the sole expense and cost of Company. 4.08 The Company also agrees that if the City incurs any additional expense for additional work which the City would not have had to incur if this Easement had not been executed, then, in that event, the Company agrees to pay to the City such additional expense as determined by the Chief Engineer of the City, promptly upon rendition of bills therefore to the Company. 4.09 The Company covenants and agrees that it will reimburse the City, make all necessary repairs at its sole cost and expense and otherwise keep and save harmless the City from any loss, cost, or expense arising out of the granting of this Easement suffered to property of the City by way of damage to or destruction thereof, caused by any act or omission of the Company, Company’s agents, employees, contractors, subcontractors, or anyone else acting through or on behalf of Company, its agents, employees, contractors, or subcontractors. 4.10 During the term of this Easement, the City shall not be liable to the Company for any loss, cost, or expense which the Company shall sustain by reason of any damage to its property or business caused by or growing out of the construction, repair, reconstruction, maintenance, existence, operation, or failure of any of the sewers, structures, channels, or other works or equipment of the City now located or to be constructed on said Easement Premises, or on the land of the City adjacent to said Easement Premises, provided, however, that the foregoing shall not release any contractor or subcontractor working for the City from claims by the Company for any loss, cost or expense resulting from the negligence or willful misconduct of such contractor or subcontractor. 161 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~6~ ARTICLE FIVE: NOTICE 5.01 Detailed plans of subsequent construction or material alteration of the Company’s Improvements and Facilities shall first be submitted to the Chief Engineer of the City for approval. Construction work shall not begin until such approval is given to Company in writing. 5.02 Any notice herein provided to be given shall be deemed properly served if delivered in writing personally or mailed by registered or certified US Postal Service Mail, postage prepaid, return receipt requested to the City in care of the: If to the City: City of Evanston Attn: Director of Utilities 2100 Ridge Avenue Evanston, IL 60201 With a Copy to: City of Evanston Attn: Corporation Counsel 2100 Ridge Avenue, Suite 4400 Evanston, IL 60201 Fax: (847) 448-8093 If to the Company: Sunesys LLC Attn: Paul Bradshaw 185 Titus Avenue Warrington, PA 18976 Fax: (267) 927-2099 or to such other persons or addresses as either party may from time to time designate. ARTICLE SIX: ASSIGNMENT and LEASING 6.01 The Parties agree that the Easement granted hereunder shall inure to the benefit of Company, its successors, and agents. The Company shall not voluntarily, or by operation of law, assign, lease, sublease, or otherwise transfer or encumber all or any part of Company’s interest in this Easement or in the Premises to any other governmental agency, individual, partnership, joint venture, corporation, land trust, or other entity without prior written consent of the City, provided, however, that the Company may assign or transfer the Company’s interest in this easement to a person controlling, controlled by or under common control with the Company (an “Affiliate”) upon notice to, but without the City’s prior consent; further, provided, that the Affiliate shall assume and agree to be bound by the terms and conditions of the Easement and further that such assignment or transfer to an Affiliate shall not release the Company from its obligations hereunder without a separate written release by the City. 6.02 Company shall notify the City in writing not less than sixty (60) days prior to any proposed assignment or transfer of interest in this Easement. Company shall identify the name and address of the proposed assignee/ transferee and deliver to the City original or certified copies of the proposed assignment, a recital of assignee’s personal and financial ability to comply with all the terms and conditions of the Easement Agreement and any other information or documentation requested by the City. The City shall not unreasonably withhold the consent to assignment or transfer. 6.03 Any attempted assignment or transfer of any type not in compliance with these sections shall be void and without force and effect. 162 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~7~ ARTICLE SEVEN: ENVIRONMENTAL PROVISIONS 7.01 DEFINITIONS: A. “Environmental Laws” shall mean all present and future statutes, regulations, rules, ordinances, codes, licenses, permits, orders, approvals, plans, authorizations, and similar items of all government agencies, departments, commissions, boards, bureaus, or instrumentalities of the United States, State of Illinois, and political subdivisions thereof and all applicable judicial, administrative, and regulatory decrees, judgments, orders, notices or demands relating to industrial hygiene, and the protection of human health or safety from exposure to Hazardous Materials, or the protection of the environment in any respect, including without limitation: (1) all requirements, including, without limitation, those pertaining to notification, warning, reporting, licensing, permitting, investigation, and remediation of the presence, creation, manufacture, processing, use, management, distribution, transportation, treatment, storage, disposal, handling, or release of Hazardous Materials; (2) all requirements pertaining to the protection of employees or the public from exposure to Hazardous Materials or injuries or harm associated therewith; and (3) the Comprehensive Environmental Response, Compensation and Liability Act (Superfund or CERCLA) (42 U.S.C. Sec. 9601 et seq.), the Resource Conservation and Recovery Act (Solid Waste Disposal Act or RCRA) (42 U.S.C. Sec. 6901 et seq.), Clean Air Act (42 U.S.C. Sec. 7401 et seq.), the Federal Water Pollution Control Act (Clean Water Act) (33 U.S.C. Sec. 1251 et seq.), the Emergency Planning and Community Right-to-Know Act (42 U.S.C. Sec. 11001 et seq.), the Toxic Substances Control Act (15 U.S.C. Sec. 2601 et seq.), the National Environmental Policy Act (42 U.S.C. Sec. 4321 et seq.), the Rivers and Harbors Act of 1988 (33 U.S.C. Sec. 401 et seq.), the Endangered Species Act of 1973 (16 U.S.C. Sec. 1531 et seq.), the Safe Drinking Water Act (42 U.S.C. Sec. 300(f) et seq.), the Illinois Environmental Protection Act (415 ILCS 5/1 et seq.), and all rules, regulations and guidance documents promulgated or published thereunder, the Occupational Safety and Health Act (29 U.S.C. Sec. 651 et seq.), and all similar state, local, and municipal laws relating to public health, safety, or the environment. B. “Hazardous Materials” shall mean: (1) any and all asbestos, natural gas, synthetic gas, liquefied natural gas, gasoline, diesel fuel, petroleum, petroleum products, petroleum hydrocarbons, petroleum by-products, petroleum derivatives, crude oil and any fraction of it, polychlorinated biphenyls (PCBs), trichloroethylene, urea formaldehyde, and radon gas; (2) any substance (whether solid, liquid, or gaseous in nature), the presence of which (without regard to the action levels, concentrations, or quantity thresholds specified herein) requires investigation or remediation under any federal, state, or local statute, regulation, ordinance, order, action, policy, or common law; 163 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~8~ (3) any substance (whether solid, liquid, or gaseous in nature), which is toxic, explosive, corrosive, flammable, infectious, radioactive, carcinogenic, mutagenic, or otherwise hazardous or dangerous; (4) any substance (whether solid, liquid, or gaseous in nature), the presence of which could cause or threaten to cause a nuisance upon the area subject to easement or to adjacent properties or pose or threaten to pose a hazardous threat to the health or safety of persons on or about such properties; (5) any substance (whether solid, liquid, or gaseous in nature), the presence of which on adjacent properties could constitute trespass by or against Company or City; (6) any materials, waste, chemicals, and substances (whether solid, liquid, or gaseous in nature) now or hereafter defined, listed, characterized, or referred to in any Environmental Laws as “hazardous substances,” “hazardous waste,” “infectious waste,” “medical waste,” “extremely hazardous waste,” “hazardous materials,” “toxic chemicals,” “toxic substances,” “toxic waste,” “toxic materials,” “contaminants,” “pollutants,” “carcinogens,” “reproductive toxicants,” or any variant or similar designations; (7) any other substance (whether solid, liquid, or gaseous in nature) which is now or hereafter regulated or controlled under any Environmental Laws (without regard to the action levels, concentrations, or quantity thresholds specified herein); or (8) any result of the mixing or addition of any of the substances described in this Subsection B with or to other materials. C. “Phase I Environmental Assessment” shall mean: (1) an assessment of the Easement Premises and a reasonable area of the adjacent premises owned by the City performed by an independent and duly qualified, licensed engineer with experience and expertise in conducting environmental assessments of real estate, bedrock, and groundwater of the type found on the Easement Premises and said assessment shall include, but not necessarily be limited to, a historical review of the use (abuse) of the Easement Premises, a review of the utilization and maintenance of Hazardous Materials on the Easement Premises, review of the Easement Premises’ permit and enforcement history (by review of regulatory agency records), a site reconnaissance and physical survey, inspection of the Easement Premises, site interviews and site history evaluations, basic engineering analyses of the risks to human health and the environment of any areas of identified concerns, and preparation of a written report which discusses history, site land use, apparent regulatory compliance or lack thereof, and which includes historical summary, proximity to and location of USTs, LUSTs, TSDFs, CERCLA site flood plain, maps, photograph log references, conclusions, and recommendations. 7.02 Company, for itself, its heirs, executors, administrators, and successors covenants that to the extent that any Hazardous Materials are manufactured, brought upon, placed, stored, transferred, conveyed, or distributed upon or within the Easement Premises, by Company or its subtenant or assigns, or any of its agents, servants, employees, contractors, or subcontractors, same shall be done in strict compliance with all Environmental Laws. Construction or installation of new or reconstruction of any 164 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~9~ underground interconnecting conveyance facilities for any material or substance is not permitted without the advance written consent of the Chief Engineer of the City. 7.03 Company shall use the Easement Premises only for purposes expressly authorized by Article 1.01 of this Easement Agreement. Company will not do or permit any act that may impair the value of the Easement Premises or any part thereof or that could materially increase the dangers, or pose an unreasonable risk of harm, to the health or safety of persons or third parties (on or off the Easement Premises) arising from activities thereon, or that could cause or threaten to cause a public or private nuisance on the Easement Premises, or use the Easement Premises in any manner (i) which could cause the Easement Premises to become a hazardous waste treatment, storage, or disposal facility within the meaning of, or otherwise bring the Easement Premises within the ambit of the Resource Conservation and Recovery Act of 1976, Section 6901 et seq. of Title 42 of the United States Code, or any similar state law or local ordinance, (ii) so as to cause a release or threat of release of Hazardous Materials from the Easement Premises within the meaning of, or otherwise bring the Easement Premises within the ambit of, the Comprehensive Environmental Response, Compensation and Liability Act of 1980, Section 9601 et seq. of Title 42 of the United States Code, or any similar state law or local ordinance or any other Environmental Law, or (iii) so as to cause a discharge of pollutants or effluents into any water source or system, or the discharge into the air of any emissions which would require a permit under the Federal Water Pollution Control Act, Section 1251 of Title 33 of the United States Code, or the Clean Air Act, Section 741 of Title 42 of the United States Code, or any similar state law or local ordinance. 7.04 In the event of a release, emission, discharge, or disposal of Hazardous Materials in, on, under, or about the Easement Premises or the improvements thereon, Company will take all appropriate response action, including any removal and remedial action after the execution date of this Easement Agreement. 7.05 Company agrees to and covenants as follows: A. Company covenants and agrees that, throughout the term of the Easement Agreement, all Hazardous Materials which may be used upon the Easement Premises shall be used or stored thereon only in a safe, approved manner in accordance with all generally accepted industrial standards and all Environmental Laws. B. Company has been issued and is in compliance with all permits, certificates, approvals, licenses, and other authorizations relating to environmental matters and necessary for its business, if any. C. Company, to the best of its knowledge, is not a potentially responsible party with respect to any other facility receiving waste of the Company (whether or not from the Easement Premises) under CERCLA or under any statute providing for financial responsibility of private parties for cleanup or other actions with respect to the release or threatened release of any Hazardous Materials. D. Company will take all reasonable steps to prevent a violation of any Environmental Laws. There will be no spill, discharge, leaks, emission, injection, escape, dumping, or release of any toxic or Hazardous Materials by any persons on the area to be used and under the Easement Agreement. E. Company will not allow the installation of asbestos on the area described in Exhibit A or any item, article, container, or electrical equipment including but not limited to transformers, capacitors, circuit breakers, reclosers, voltage regulators, switches, electro-magnets and cable, containing PCBs. 165 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~10~ F. Company shall be responsible to install “plugs” of compacted impermeable soil material at intervals of no greater than one hundred feet (100’) between such plugs along utility trenches which have been backfilled with compacted granular materials in order to minimize cross-site and off-site environmental contaminant migration. The spacing of these plugs should be based on the characteristics of the site, the configuration of the trench or trenches, the characteristics (nature and extent) of the site environmental contamination, and/or the potential for site contamination should a surface or subsurface chemical release occur. Special emphasis should be placed on locating these plugs at all utility trenches where they cross: other utility trenches, containment berms or walls, property boundaries, and lease boundaries. G. The aforesaid representations and warranties shall survive the expiration or termination of the Easement Agreement. ARTICLE EIGHT: MISCELLANEOUS PROVISIONS 8.01 The making, execution and delivery of this Easement by the City have not been induced by any representations, statements, warranties, or agreements other than those herein expressed. 8.02 This Agreement embodies the entire understanding of the Parties and there are no further or other agreements or understandings, written or oral, in effect between the parties, their officers, agents, representatives and employees, relating to the subject matter hereof. 8.03 The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be Cook County, Illinois. 8.04 This lease may be modified or amended only in writing signed by Lessor and Lessee. It may not be amended or modified by oral agreements between the parties unless they are in writing duly executed by Lessor and Lessee. 8.05 Time is of the essence. [SIGNATURES ON FOLLOWING PAGES] 166 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~11~ IN WITNESS WHEREOF, on the day and year first above written, the parties hereto have causes these presents, including Riders and Exhibits, if any, to be duly executed, duly attested and their corporate seals to be hereunto affixed. CITY OF EVANSTON an Illinois municipal corporation, By: ____________________________________ Its: City Manager ATTEST: ____________________________________ ____________________________________ Clerk SUNESYS, LLC a Delaware limited liability company By: ____________________________________ Title: ____________________________________ ATTEST: ____________________________________ ____________________________________ Title: _______________________________ 167 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~12~ STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) The undersigned, a Notary Public in and for said County, in the State aforesaid, DOES HEREBY CERTIFY that Wally Bobkiewicz personally known to me to be the City Manager of the City of Evanston, a municipal corporation, personally known to me to be me to be the same person whose name is subscribed to in the foregoing instrument, appeared before me this day in person and severally acknowledged that as such City Manager of the City of Evanston, and duly executed said instrument on behalf of said municipal corporation and caused its corporate seal to be affixed thereto pursuant to authority given by the corporate authority of said municipal corporation, as its free and voluntary act and as the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein set forth. GIVEN under my hand and Notarial Seal this ___ day of ___________, A.D. 2011. __________________________________________ Notary Public My Commission Expires: ____________________________________, 2011 168 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~13~ COMMONWEALTH OF PENNSYLVANIA ) ) SS COUNTY OF BUCKS ) I, ____________________________ Notary Public in and for said County, in the State aforesaid, DO HEREBY CERTIFY that ______________ (name), personally known to me to be the ________________ (title) of Sunesys, LLC a Delaware limited liability company, and personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged they signed and delivered the said instrument as such and caused the corporate seal of said municipal corporation, to be affixed thereto, pursuant to authority given by the corporation, as their free and voluntary act and as the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein set forth. GIVEN under my hand and Notarial Seal this ___ day of ___________, A.D. 2011. __________________________________________ Notary Public My Commission Expires: ____________________________________, 2011 169 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~14~ APPROVED AS TO FORM: ______________________________________________________________________________ W. Grant Farrar, Corporation Counsel APPROVED: ______________________________________________________________________________ Paul Schneider, City Engineer ______________________________________________________________________________ David Stonebeck, Director of Utilities RECEIVED: Fee ________ Insurance ________ Bond ________ 170 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~15~ EXHIBIT “A” LEGAL DESCRIPTION That part of Leon Place, Asbury Avenue, Simpson Street and Green Bay Road Rights of Way described as follows: A strip of land being 3 feet wide and lying 1.5 feet on each side of the following centerline: Beginning at a point on the South line of Leon Place at a point 187.32 West of the Westerly line of Ridge Avenue; thence North 00 degrees, 00 minutes, 00 seconds West, for the purpose of this description and at right angles to the south line of said Leon Place, 7.5 feet; thence North 90 degrees, 00 minutes, 00 seconds West, along a line 7.5 feet North of and parallel with the South line of Leon Place, 313.41 feet to a point of curve, said point of curve being 64.08 feet East and 7.5 feet North of the intersection of the South line of Leon Place and the West line of Asbury Avenue; thence Northwesterly along a curve having a radius of 89.56 feet and a chord bearing of North 56 degrees, 37 minutes, 39 seconds West an arc distance of 99.41 feet to a point of tangency being 61.52 feet Northwest and 12.88 feet Northeasterly of said intersection of the South line of Leon Place and the West line of Asbury Avenue; thence North 23 degrees, 25 minutes, 58 seconds West, a distance of 136.56 feet to a point 11.25 feet North and 14.21 feet East of the bend point in the West line of Asbury Avenue; thence North 00 degrees, 22 minutes, 40 seconds West, 120.47 feet to a point 13.79 feet East and 13.69 feet South of the Southwest corner of Asbury Avenue and Simpson Street; thence North 22 degrees, 00 minutes, 47 seconds West, 3.21 feet to a point 12.59 feet East and 10.71 feet South of said Southwest corner; thence North 01 degrees, 08 minutes, 18 seconds West, 71.32 feet to a point 11.31 feet East and 5.90 feet South of the Northwest corner of Asbury Avenue and Simpson Street; thence South 87 degrees, 59 minutes, 38 seconds West, 29.81 feet to a point 18.59 feet West and 5.66 feet South of said Northwest corner; thence South 84 degrees, 33 minutes, 46 seconds West, 76.33 feet to a point 9.61 feet South of the North line of Simpson Street; thence South 88 degrees, 11 minutes, 21 seconds West, 209.21 feet to a point 7.91 feet West and 7.20 feet South of the Northeast corner of Wesley Avenue and Simpson Street; thence South 01 degrees, 48 minutes, 39 seconds East, 48.45 feet to a point 170.01 feet East and 10.36 feet North of the Southeast corner of Simpson Street and Green Bay Road; thence South 83 degrees, 54 minutes, 15 seconds West, 57.51 feet to a point 112.61 feet East and 6.73 feet North of said Southeast corner; thence South 88 degrees, 39 minutes, 16 seconds West, 118.65 feet to a point 9.00 feet North and 0.72 feet Southwesterly of said Southeast corner; thence South 74 degrees, 41 minutes, 00 seconds West, 59.30 feet to a point 3.00 feet Northeast and 6.35 feet Southeast of the Southwest corner of Simpson Street and Green Bay Road; thence South 32 degrees, 15 minutes, 20 seconds East, along a line 3.00 Northeast of and parallel with the Westerly line of Green Bay Road, 171.29 feet; thence South 26 degrees, 49 minutes, 32 seconds East, 468.17 feet to a point 5.00 feet Northeast and 7.12 feet Northwest of the Northwest corner of Green Bay Road and Foster Street; thence South 31degrees, 21 minutes, 42 seconds East, 319.83 feet to a point 4.00 feet Northeast of the Northwest corner of Green Bay Road and Asbury Avenue; thence South 29 degrees, 56 minutes, 44 seconds East, 116.51 feet to a point 1.50 feet Southwest of the Westerly line of Green Bay Road and 3.45 feet West of the East line of Asbury Avenue; South 00 degrees, 34 minutes, 59 seconds West, 351.87 feet to a point 3.00 feet West and 10.21 feet North of the Northeast corner of Asbury Avenue and Emerson Street; thence South 08 degrees, 05 minutes, 02 seconds East, 88.90 feet to a point 15.00 feet West and 13.31 feet South 171 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~16~ of the Southeast corner of Asbury Avenue and Emerson Street; thence South 00 degrees, 00 minutes 00 seconds West, 133.50 feet; thence South 07 degrees, 11 minutes, 32 seconds West, 16.65 feet; thence South 00 degrees, 00 minutes, 00 seconds West, 326.78 feet; thence South 02 degrees, 00 minutes, 04 seconds West, 63.53 feet; thence South 00 degrees, 00 minutes, 00 seconds West, 144.58 feet to a point 14.72 feet West and 0.82 feet North of the Southeast corner of Asbury Avenue and Lyons Street; thence South 34 degrees, 59 minutes, 53 seconds East, 4.35 feet; thence South 36 degrees, 19 minutes, 11 seconds West, 4.55 feet to a point 14.87 feet West and 6.41 feet South of the Southeast corner of Asbury Avenue and Lyons Street; thence South 00 degrees, 17 minutes, 20 seconds West, 480.82 feet to a point 108.45 feet North and 14.24 feet West of the Northeast corner of Asbury Avenue and Church Street; thence South 09 degrees, 55 minutes, 34 seconds East, 51.75 feet to a point 57.53 feet North and 5.00 feet West of the Northeast corner of Asbury Avenue and Church Street; thence South 01 degrees, 16 minutes, 36 seconds East, 64.74 feet to a point 3.15 feet West and 7.19 feet South of Northeast corner of Asbury Avenue and Church Street; thence South 10 degrees, 01 minutes, 39 seconds East, 33.88 feet to a point 25.53 feet North and 11.04 feet West of Southeast corner of Asbury Avenue and Church Street; thence South 00 degrees, 16 minutes, 42 seconds West, 24.2 feet to a point 7.77 feet North and 11.00 feet West of Southeast corner of Asbury Avenue and Church Street, said point to be referred to as point “A”; thence South 00 degrees, 23 minutes, 37 seconds West, 309.07 feet; thence South 89 degrees, 36 minutes, 23 seconds East, 11.16 feet to the east line of Asbury Avenue and the point of terminus of the aforesaid centerline. ALSO that part of the Right of Way of Church Street described as follows: A strip of land being 3 feet wide and lying 1.5 feet on each side of the following centerline: Beginning at the aforesaid point “A” , being a point 7.77 feet North and 11.00 feet West of Southeast corner of Asbury Avenue and Church Street; thence North 59 degrees 13 minutes 33 seconds East 12.32 feet; thence South 89 degrees 08 minutes 35 seconds East 20.66 feet; thence North 59 degrees 13 minutes 33 seconds East 9.25 feet; thence North 89 degrees 08 minutes 35 seconds East 52.42 feet; thence North 59 degrees 13 minutes 33 seconds East 18.16 feet to the point of terminus of the aforesaid centerline, all in Sections 13 and 18 , Township 41 North, Range 13, East of the Third Principal Meridian, in the City of Evanston, Cook County, Illinois. 172 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~17~ EXHIBIT “B” PLAT OF EASEMENT 173 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~18~ EXHIBIT “C” MAP OF TOTAL FIBER PLAN 174 EASEMENT AGREEMENT – DARK FIBER CABLE ‐ 2011 ~19~ EXHIBIT “D” CITY MANAGER AUTHORIZATION RESOLUTION FOR EASEMENT AGREEMENT FOR DARK FIBER SYSTEM 175 176 177 Page 1 of 2 For City Council meeting of March 28, 2011 Item A5 Ordinance 19-O-11: SA #1506 Alley Paving North of Main St, East of Grey Ave For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Paul Schneider, P.E., City Engineer Sat Nagar, P.E., Senior Engineer, Engineering & Transportation Subject: Special Assessment Ordinance Alley Paving Project – North of Main Street, East of Grey Avenue Date: March 18, 2011 Recommended Action: Staff recommends approval of the proposed Ordinance 19-O-11 by which City Council would authorize paving of the alley north of Main Street, east of Grey Avenue through the Special Assessment Process. Funding Source: Funding for this work will be 50% special assessment funds and 50% by home owners to be collected over a period of ten years. The City’s share ($130,707.35) to be paid by the special assessment fund 6365.65515. Summary: The alley paving project was initiated by petition of the adjacent property owners. The petition contained signatures representing 68.2% of the abutting property owners. The petition was accepted by the Board of Local Improvements to proceed with design of the alley project on August 10, 2010. A public hearing was held on February 21, 2011 to explain the project and receive the public comments. The Board of Local Improvements did receive objection to the alley paving project. The property owners attending the public hearing were split equally in supporting as well as opposing the alley paving project. The home owners did not want to pay their share of the special assessment cost for this alley paving project. The Board of Local Improvements after weighing the facts voted to recommend the continuation of the special assessment process to bring about paving of the alley. The Memorandum 178 Page 2 of 2 estimated total special assessment cost of paving the alley is $261,414.24. The City’s share is $130,707.35 which is 50% of the total cost. After the special assessment cost is approved by the court the engineering staff will combine the alley projects and let the alley paving projects as one contract and bring a recommendation of the construction contract award to the City Council for approval. Legislative History: The Ordinance was introduced at the City Council meeting on March 14, 2011. Attachments: Ordinance Recommendation Resolution Engineers estimate of cost 179 2 2/9/11 19-O-11 AN ORDINANCE for the Construction of a Local Improvement known as Evanston Special Assessment No. 1506 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: That a local improvement shall be made within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: That the unimproved public alley in the block bounded by Lee Street on the north, Main Street on the south, Grey Avenue on the west, and Brown Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system and paving with 8” Portland Cement Concrete Pavement to a width of fifteen feet (15’). SECTION 2: That the Recommendation (Exhibit A) of the Board of Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of said Board, both attached hereto, be and the same are hereby approved and by reference thereto made a part hereof. SECTION 3: That said improvement shall be made and the cost thereof, including the sum of $261,414.70 (Two Hundred Sixty-One Thousand Four Hundred Fourteen and 70/100 Dollars), being the cost of making and collecting the Assessment and all other expenses as provided by law, shall be 180 19-O-11 paid for by Special Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq. SECTION 4: That One Hundred Thirty Thousand Seven Hundred Seven and 35/100 Dollars ($130,707.35) of the cost of said improvement shall be allocated by the City, and One Hundred Thirty Thousand Seven Hundred Seven and 35/100 Dollars ($130,707.35) as private benefit. SECTION 5: That the aggregate amount to be assessed and each individual assessment shall be divided into ten (10) installments in the manner provided by law, and each of said installment shall bear interest at the rate of seven percent (7%) per annum from sixty (60) days after the date of the first voucher issued on account of work done upon said proposed improvement. SECTION 6: That, for the purpose of anticipating the collection of the installments of said assessment levied against the real estate benefited thereby, general obligation bonds have been issued, fifty percent (50%) of which are payable by the City, homeowners pay remaining fifty percent (50%) of which are payable out of said installments, bearing interest at the rate of seven percent (7%) per annum, payable annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed thereto; and each interest coupon attached to said bonds shall likewise be executed by and shall bear the official or facsimile signature of the same officers who signed said bonds and who, if facsimile signatures are used, do adopt by their execution of said bonds as and for their proper signatures their respective ~2~181 19-O-11 facsimile signatures appearing on said coupons; and that said bonds shall be issued in accordance with and shall be in all respects conform to the provisions of an Act of the General Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto. SECTION 7: That Suzette Robinson, President of the Board of Local Improvements of the City of Evanston, Illinois, be and she is hereby directed to file a Petition in the County Court of Cook County, Illinois, praying that steps may be taken to levy a Special Assessment to pay the cost of said improvement in accordance with the provisions of this ordinance and in the manner prescribed by law. SECTION 8: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: That this Ordinance 19-O-11 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Adopted by the City Council of the City of Evanston, Illinois on the ___ day of ______________, 2011. _______________________________ Rodney Greene, City Clerk ~3~182 19-O-11 Approved: __________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Approved as to form: ______________________________ Michelle Masoncup, Attorney for the Board of Local Improvements of the City of Evanston, Illinois ~4~183 19-O-11 Exhibit A Recommendation ~5~184 19-O-11 Exhibit B Estimate ~6~185 186 187 188 189 190 Page 1 of 2 For City Council meeting of March 28, 2011 Item A6 Ordinance 20-O-11: SA #1507 Alley Paving North of Brummel St, East of Callan For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Paul Schneider, P.E., City Engineer Sat Nagar, P.E., Senior Engineer, Engineering & Transportation Subject: Special Assessment Ordinance Alley Paving Project – North of Brummel Street, East of Callan Avenue Date: March 18, 2011 Recommended Action: Staff recommends approval of the proposed Ordinance 20-O-11 by which City Council would authorize paving of the alley north of Brummel Street, east of Callan Avenue through the Special Assessment Process. Funding Source: The estimated total special assessment cost of paving the alley is $61,150.10. Funding for this work is usually 50% special assessment funds and 50% by home owners to be collected over a period of ten years. The City’s share is $45,862.57 which is 75% of the total cost due to the adjacent CTA property on the north side of the proposed alley paving project. It has been the City’s practice to fund the share of public agencies. The City’s share ($45,862.57) to be paid by the special assessment fund 6365.65515. Summary: The alley paving project was initiated by petition of the adjacent property owner. The petition contained the signature representing the only abutting property owner. The petition was accepted by the Board of Local Improvements to proceed with design of the alley project on August 10, 2010. A public hearing was held on February 21, 2011 to explain the project and receive the public comments. The Board of Local Improvements did not receive any objection to the alley paving project. The property owner sent a letter in support of the alley paving project. Memorandum 191 Page 2 of 2 The Board of Local Improvements after weighing the facts voted to recommend the continuation of the special assessment process to bring about paving of the alley. The estimated total special assessment cost of paving the alley is $61,150.10. After the special assessment cost is approved by the court the engineering staff will combine the alley projects and let the alley paving projects as one contract and bring a recommendation of the construction contract award to the City Council for approval. Legislative History: The Ordinance was introduced at the City Council meeting on March 14, 2011. Attachments: Ordinance Recommendation Resolution Engineers estimate of cost 192 2 2/9/11 20-O-11 AN ORDINANCE for the Construction of a Local Improvement known as Evanston Special Assessment No. 1507 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: That a local improvement shall be made within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: That the unimproved public alley in the block bounded by CTA Railroad ROW on the north, Brummel Street on the south, Callan Avenue on the west, and Clyde-Brummel Park ROW on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system and paving with 8” Portland Cement Concrete Pavement to a width of fourteen feet (14’). SECTION 2: That the Recommendation (Exhibit A) of the Board of Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of said Board, both attached hereto, be and the same are hereby approved and by reference thereto made a part hereof. SECTION 3: That said improvement shall be made and the cost thereof, including the sum of Sixty-One Thousand One Hundred Fifty and 10/100 Dollars ($61,150.10) being the cost of making and collecting the Assessment and 193 20-O-11 all other expenses as provided by law, shall be paid for by Special Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq. SECTION 4: That Thirty Thousand Five Hundred Seventy-Five and 5/100 Dollars ($30,575.05) of the cost of said improvement shall be allocated by the City; an additional Fifteen Thousand Two Hundred Eighty-Seven and 52/100 Dollars ($15,287.52) of the cost of said improvements will be allocated by the City due to fact that it is CTA Property; and the last $15,287.53 (Fifteen Thousand Two Hundred Eighty-Seven and 53/100 Dollars) will be allocated as private benefit. SECTION 5: That the aggregate amount to be assessed and each individual assessment shall be divided into ten (10) installments in the manner provided by law, and each of said installment shall bear interest at the rate of seven percent (7%) per annum from sixty (60) days after the date of the first voucher issued on account of work done upon said proposed improvement. SECTION 6: That, for the purpose of anticipating the collection of the installments of said assessment levied against the real estate benefited thereby, general obligation bonds have been issued, seventy-five percent (75%) of which are payable by the City, homeowners pay remaining twenty-five percent (25%) of which are payable out of said installments, bearing interest at the rate of seven percent (7%) per annum, payable annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed thereto; and each interest coupon attached to said bonds ~2~194 20-O-11 shall likewise be executed by and shall bear the official or facsimile signature of the same officers who signed said bonds and who, if facsimile signatures are used, do adopt by their execution of said bonds as and for their proper signatures their respective facsimile signatures appearing on said coupons; and that said bonds shall be issued in accordance with and shall be in all respects conform to the provisions of an Act of the General Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto. SECTION 7: That Suzette Robinson, President of the Board of Local Improvements of the City of Evanston, Illinois, be and she is hereby directed to file a Petition in the County Court of Cook County, Illinois, praying that steps may be taken to levy a Special Assessment to pay the cost of said improvement in accordance with the provisions of this ordinance and in the manner prescribed by law. SECTION 8: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: That this Ordinance 20-O-11 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Adopted by the City Council of the City of Evanston, Illinois on the ___ day of ______________, 2011. _______________________________ Rodney Greene, City Clerk ~3~195 20-O-11 Approved: __________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Approved as to form: ______________________________ Michelle Masoncup, Attorney for the Board of Local Improvements of the City of Evanston, Illinois ~4~196 20-O-11 Exhibit A Recommendation ~5~197 20-O-11 Exhibit B Estimate ~6~198 199 200 201 202 203 For City Council meeting of March 28, 2011 Item A7 Ordinance 21-O-11: Regulating Wine Tastings and Sale of Warm Beer For Action To: Honorable Mayor and Members of the City Council From: W. Grant Farrar, Corporation Counsel Subject: Approval of Ordinance 21-O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer Date: February 11, 2011 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 21-O-11. This ordinance was introduced at the March 14, 2011 City Council meeting. Funding Source: n/a Summary: On September 15, 2010, the Liquor Control Review Board convened a hearing to consider amending the Class Y liquor license to permit licensees to charge for wine tastings and to permit licensees to sell warm beer in no more than 10% of their stores. Consideration arose from a request by Sandeep Ghaey and Maggie Noonan, managers of Class Y licensees Vinic Wine and WineStyles, who attended the hearing and presented testimony and facts that supported amending the Class Y liquor license. The proposed City Code amendments conform to state statute. Introduction of this ordinance was deferred to permit both Class Y licensees to meet and confer with their Ward Alderman, Judy Fiske. Alternatives: n/a ------------------------------------------------------------------------------------- Attachment: Ordinance 21-O-11 Minutes of the September 15, 2010 meeting of the Liquor Control Review Board Memorandum 204 2/11/2011 21-O-11 AN ORDINANCE Amending City Code Section 3-5-6-(Y), Class Y Liquor Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 3-5-6-(Y) of the Evanston City Code of 1979, as amended, is hereby further amended to read as follows: (Y) CLASS Y licenses, which shall authorize the retail sale of wine and unrefrigerated beer only in original packages to persons of at least twenty- one (21) years of age for consumption off the premises. 1. It shall be unlawful for a class Y licensee to sell a single container of wine unless the container is greater than or equal to sixteen fluid ounces (16 fl.oz.) or four hundred seventy three thousandths liter (0.473 l). 2. The sale of alcoholic liquor at retail pursuant to the class Y license may begin after eight o'clock (8:00) A.M. Monday through Sunday. Alcoholic liquor shall not be sold after the hour of twelve o'clock (12:00) midnight on any day. 3. Wine tasting of only the wines permitted to be sold under this classification for consumption off premises shall be permitted during authorized hours of business. Licensees shall not provide more than three (3) free samples, each of which shall not exceed one fluid ounce (1 fl.oz.), to any person in a day. Licensees may sell samples, but the volume of any sample sold shall not exceed four fluid ounces (4 fl.oz.) and the total volume of all samples sold to a person in a day shall not exceed ten fluid ounces (10 fl.oz.). Licensees shall not provide and/or sell more than ten fluid ounces (10 fl.oz.) of samples to any person in a day. Licensees must have at least one (1) BASSET-certified site manager on premises whenever offering wine for tasting. Licensees must provide food service when offering wine for tasting. 205 22-O-11 ~2~ 4. The licensed premises shall not exceed a gross area of five thousand square feet (5,000 sq.ft.) total. 5. Not less than twenty percent (20%) of total gross square foot area of the licensed premises shall be designated for the sale of food. 6. Not more than ten percent (10%) of total gross square foot area of the licensed premises may be designated for the sale of unrefrigerated beer. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be five thousand dollars ($5,000.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-5-7 of this Chapter, shall be five thousand one hundred sixty dollars ($5,160.00). No more than two (2) such licenses shall be in force at any one time. SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: _________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, City Attorney 206 1 LIQUOR CONTROL REVIEW BOARD MINUTES September 15, 2010 Board Members Present: Patrick Hughes, Jr., Richard Peach, Elizabeth Tisdahl Staff Present: Grant Farrar, Wendy McCambridge Others Present: Donatella Majore (Donatella Mediterranean Bistro); Sandeep Ghaey (Vinic Wine); Maggie Noonan (Winestyles); Paul Hletko (Few Spirits) Board Members Absent: Marion Kelley and Byron Wilson Presiding: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor AGENDA Consideration to amend the existing Evanston Code to permit the issuance of a Class D liquor license to La Cucina Di Donatella Company doing business as Donatella Mediterranean Bistro, 1512 Sherman, Evanston, IL 60201. Consideration to amend the existing Evanston Code regarding the Class Y or Class G liquor license. Consideration to amending the Evanston Code to include a new class in liquor licenses allowing for Micro-Distilleries within the City of Evanston. Summary of Action: Local Liquor Commissioner called the meeting to order at 11:10 a.m. The Local Liquor Commissioner introduced the Liquor Control Review Board members and other present introduced themselves to the Local Liquor Commissioner and Liquor Control Review Board members. Donatella Mediterranean Bistro La Cucina Di Donatella Company doing business as Donatella Mediterranean Bistro, 1512 Sherman, Evanston, IL 60201 representative and owner Donatella Majore was present. The Local Liquor Commissioner asked the applicant the reason Ms. Majore was before the liquor board today. Grant Farar, Corporation Counsel for the City of Evanston, noted no concerns regarding the application and is complete. Dick Peach, Board Member, asked about the lack of information regarding references. Wendy McCambridge, Liquor Licensing Manager, explained that messages have been left, however, calls were not returned from two references. Ms. McCambridge will continue to reach out to the references. 207 2 Local Liquor Commissioner Tisdahl expressed that the license will be approved pending results from the references. Class Y or G Sandeep Ghaey, representative for Vinic Wine, and Maggie Noonan, representative for Winestyles, were present for the discussion as both currently have a Class Y liquor license. Mr. Ghaey expressed the desire to expand the present liquor class to allow for the sale of beer (dry package) in his store and questioned the ability to charge for wine tasting events in excess of the amounts covered by the Illinois Liquor Control Act (currently allows for up to three (3) one (1) ounce samples of wine). The maximum total volume for the wine tasting event would be ten (10) ounces. Maggie Noonan was present to support Mr. Ghaey and also to receive clarification regarding the ability to expand wine tasting events for her store, Winestyles. The sample amounts set by the Illinois Liquor Control Act are restricting and often do not support the intent of wine tasting to educate the customer on topics related to differing wines. The Local Liquor Commissioner supported the inclusion of the ability for Class Y liquor license holders to sell beer in the store. However, she recommended that regarding both the beer sale and ability to charge for expanded wine tasting sessions to seek the approval of the Alderman of the ward, Judy Fiske, prior to recommendation of the changes to the Evanston City Council. Mr. Farrar proposed the Legal Department to draft the ordinance and provide the draft to Mr. Ghaey and Ms. Noonan the draft for review. Upon their approval both will present the draft ordinance to Alderman Fiske for review and support. After all have reviewed the ordinance, the final version of the changes to the City Code will be presented for introduction to City Council. Micro-distillery Paul Hletko, representative/owner of Few Spirits, a new business, is interested in opening and administering a micro-distillery for the purposes of manufacturing small batches of high quality whiskey and gin within the City of Evanston. He envisions also allowing tours of the facility and to have a tasting room where participants may sample the products at the conclusion of the tour. The Local Liquor Commissioner suggested he speak with the Alderman in the ward he is planning to locate his business. Mr. Hletko informed the Local Liquor Commissioner and members of the board that he has spoken with the Alderman in the ward for the business in addition to a number of other Aldermen for the City of Evanston. He indicated that those who would speak with him appeared to be in favor of his business venture. The Local Liquor Commissioner voiced her support for the micro-distillery to be located in the City of Evanston. Mr. Farrar recommends that the ordinance should closely follow the Illinois State Statute recently passed on the same subject and furthermore to incorporate a provision that all staff 208 3 employed in the production of the alcohol be BASSETT (Beverage Alcohol Sellers and Servers Education and Training) certified. Discussion The Local Liquor Commissioner requested attendance by Donatella Majore at the October 11, 2010 City Council meeting for introduction to amend the ordinance to increase the Class D liquor licenses by one to include her establishment. The Legal Department will draft ordinances for the changes for the Class Y liquor license and for inclusion of micro-distilleries within the City of Evanston. For the Class Y liquor license changes the draft will be reviewed by Mr. Ghaey, Ms. Noonan and Alderman Fiske prior to presentation to the City Council. The micro-distillery liquor license class ordinance is pending introduction to City Council until other issues before the City of Evanston have been resolved (e.g. zoning). The meeting was adjourned at 11:47 a.m. Respectfully Submitted, Wendy McCambridge Administrative Adjudication/Liquor Licensing Manager 209 Due to lack of agenda items March 28, 2011 Planning and Development Committee Meeting is Cancelled Next meeting is April 12, 2011 210 For City Council Meeting of March 28, 2011 Item P1 Resolution 13-R-11: Floor Amendment No. 1 for 2408 Orrington Avenue For Action To: Honorable Mayor and Members of City Council Planning & Development Committee From: Steve Griffin, Director, Community & Economic Development Dennis Marino, Assistant Director, Community and Economic Development Subject: Resolution 13-R-11, Floor Amendment No. 1, 3-28-11 Plat of subdivision - 2408 Orrington Avenue, Former site of Kendall College Date: March 23, 2011 Recommended Action Resolution 13-R-11 was tabled by the City Council on March 14, 2011 to allow additional time for negotiations between the City and Smithfield, the property owner. The enclosed proposal, Resolution 13-R-11 (Floor Amendment No. 1, 3-28-11) for City Council consideration is a product of these negotiations that concluded with agreement on the following four points: 1) The plat of subdivision will be revised (a) to dead-end the alley 68 feet south of the centerline of Lincoln Street and (b) to move the west line of that portion of Lot 8 abutting the dead-end portion of the alley to the east line of Lot 7. 2) Smithfield agrees to record a covenant against Lot 8 establishing an option for the benefit of the City to require the dedication (for no compensation) of the dead-end portion of the alley provided: (a) the oak tree is removed or is destroyed and (b) the City agrees to improve the dead-end portion as a public alley at the City’s sole cost and expense. 3) The Public Alley Construction Agreement will include a condition requiring that the covenant on Lot 8 be recorded before the City is obligated to issue a building permit for a single family home on Lot 8. 4) The resolution approving the plat and the ordinance accepting the alley has been modified to reflect these agreements. The revised plat of subdivision will be distributed when received from Smithfield’s attorney. Memorandum 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 For City Council Meeting of March 28, 2011 Item P2 Ordinance 11-O-11: Floor Amendment No. 1 for 2408 Orrington Avenue For Action To: Honorable Mayor and Members of City Council Planning & Development Committee From: Steve Griffin, Director, Community & Economic Development Dennis Marino, Assistant Director, Community and Economic Development Subject: Ordinance 11-O-11 (Floor Amendment No. 1, 3-28-11) Accepting the dedication of a Certain Portion of the Property Located between Orrington Avenue, Colfax Street, Sherman Avenue and Lincoln Street, to the City of Evanston Date: March 23, 2011 Recommended Action Ordinance 11-O-11 was introduced on February 14, 2011. Enclosed is a revised version of Ordinance 11-O-11 labeled as Floor Amendment No. 1, 3-28-11. The revisions incorporate the following changes that emerged from negotiations between the City and Smithfield, the owner of the former Kendall site: 1) The plat of subdivision will be revised (a) to dead-end the alley 68 feet south of the centerline of Lincoln Street and (b) to move the west line of that portion of Lot 8 abutting the dead-end portion of the alley to the east line of Lot 7. 2) Smithfield agrees to record a covenant against Lot 8 establishing an option for the benefit of the City to require the dedication (for no compensation) of the dead-end portion of the alley provided: (a) the oak tree is removed or is destroyed and (b) the City agrees to improve the dead-end portion as a public alley at the City’s sole cost and expense. 3) In addition, the Public Alley Construction Agreement will include a condition requiring that the covenant on Lot 8 be recorded before the City is obligated to issue a building permit for a single family home on Lot 8. The revised plat of subdivision will be distributed when received from Smithfield’s attorney. Memorandum 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 For City Council meeting of March 28, 2011 Item H1 Ordinance 5-O-11: Tree Preservation For Action To: Honorable Mayor and Members of the City Council From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Paul D’Agostino, Superintendent Parks/Forestry & Facilities Management Subject: Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees and Shrubs” to Add Section 8, “Tree Preservation” Date: March 21, 2011 Recommended Action: Recommend approval of the proposed Tree Preservation Ordinance 5-O-11 as introduced by the City Council on March 14, 2011, and approved by the Human Services Committee on March 7, 2011. Summary: At the request of an Alderman in the summer of 2010, staff began investigating potential ordinance revisions to better protect both public and private trees when they are affected by construction projects. This draft Ordinance is only proposed to apply to public trees and private trees within a Planned Development, or private trees on any parcel of two acres or larger that is proposed to be subdivided. In summary, this new ordinance identifies what a protected tree is, and classifies them according to size and species. It then defines what types of construction activities are regulated under the new ordinance, when and how to protect existing trees, and explains the permit requirements and associated fees for these types of activities. An explanation of required tree replacements and when an exemption from this requirement is also included, along with the specific formula used to determine the replacement quantity. If tree replacements are required, the applicants are required to submit plans indicating where the new trees will be planted, along with a tree replacement security in an amount sufficient to guarantee the implementation of the plan. Lastly, there are penalties for a failure to comply with these new regulations, an appeal process and a specific tree species rating guide. Legislative History Proposed ordinance was approved by the Human Services Committee on December 6, 2010, and subsequently returned to the Committee by the City Council on January 24, 2011. The Human Services Committee then approved further revisions to the Ordinance Memorandum 243 on March 7, 2011, and the Ordinance was introduced at the March 14, 2011 City Council meeting. ------------------------------------------------------------------------------------- Attachments: Proposed Tree Preservation Ordinance 5-O-11 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 For City Council meeting of March 28, 2011 Item O1 Resolution 22-R-11: Schedule of Mayor Pro Tem Appointments For Action To: Honorable Mayor and Members of the City Council From: W. Grant Farrar Subject: Resolution 22-R-11: Mayor Pro Tem Date: March 17, 2011 Recommended Action: Approval of Resolution setting forth a schedule of Mayor Pro Tem appointments for the rest of the term of the 78th City of Evanston City Council. Funding Source: n/a Summary: The Resolution responds to discussion on this issue at the March 7, 2011 Rules Committee meeting. This Resolution sets forth a schedule of appointments of Aldermen, by seniority, as Mayor Pro Tem for the rest of the term of the 78th City of Evanston City Council. Legislative History: n/a Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Resolution 22-R-11 Memorandum 273 3/17/2011 22-R-11 A RESOLUTION Setting Forth Scheduled Appointments of Evanston Mayor Pro Tem During the 78th Term of the City of Evanston City Council WHEREAS, the Section 1-6-9B of the City Code, entitled “Mayor Pro Tem,” provides: If a temporary absence or disability of the mayor incapacitates [him or her] from the performance of [his or her] duties but does not create a vacancy in the office, the city council shall elect one of its members to act as mayor pro tem. The mayor pro tem, during this absence or disability, shall perform the duties and possess all the rights and powers of the mayor. No additional salary or compensation shall be paid the mayor pro tem for acting as mayor pro tem.; and WHEREAS, the Evanston City Council Rules, at Section 14.1.1 and the Glossary, further define the role of a Mayor Pro Tem: “’Mayor pro tem’ is a member of the City Council, who is elected by the Council to perform the duties and possesses all the rights and powers of the Mayor if a temporary absence or disability of the Mayor prevents the performance of Mayoral duties, but does not create a vacancy in the office.”; and WHEREAS, pursuant to City Council Rule 14.7.2, the City Clerk shall maintain at all times the list of Aldermen by seniority to serve as either Mayor pro tem or Temporary Chair (as defined in glossary) as prepared by the Rules Committee. The chair of the Rules Committee shall nominate as Mayor pro tem in the order of succession from said list. 274 22-R-11 ~2~ WHEREAS, on March 7, 2011, the Rules committee met and discussed the issue of Mayor Pro Tem scheduling and appointment, and that this Resolution is intended to embody the decisions arrived at during that meeting; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the recitals set forth above are fully incorporated and made part of as fully set forth herein. SECTION 2: That the following schedule of Mayor Pro Tem appointments for the rest of the term of the 78th City of Evanston City Council is set forth as follows: Alderman Term of Appointment as Mayor Pro Tem Ann Rainey 4/1/2011 – 6/1/2011 Melissa Wynne 6/2/2011 – 8/2/2011 Delores Holmes 8/3/2011 – 10/3/2011 Coleen Burrus 10/4/2011 – 12/4/2011 Judy Fiske 12/5/2011 – 2/5/12 Jane Grover 2/6/2012 – 4/6/0212 Mark Tendam 4/7/2012 – 6/7/2012 Donald Wilson 6/8/2012 – 8/8/2012 Peter Braithwaite 8/9/2012 – 10/9/2012 Ann Rainey 10/10/2012 – 12/10/2012 Melissa Wynne 12/11/2012 – 2/11/2013 Delores Holmes 2/12/2013 – 4/12/2013 Coleen Burrus 4/12/2013 – 5/1/2013 The City Clerk is hereby directed to keep a list reflecting this schedule. SECTION 3: That this Resolution 22-R-11 shall be in full force and effect from and after its passage and approval in the manner provided by law. 275 22-R-11 ~3~ ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2011 276 For City Council meeting of March 28, 2011 Item O2 Resolution 21-R-11: Approving Release of Closed Session Minutes For Action To: Honorable Elizabeth B. Tisdahl and Members of the City Council City Manager, Wally Bobkiewicz From: W. Grant Farrar, Corporation Counsel Subject: Resolution 21-R-11; Approving Release of Certain Closed Session Minutes Date: March 18, 2011 Recommended Action: Adopt the attached resolution releasing the closed session meeting minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the minutes on Exhibit B. National Sunshine Week is observed from March 13-16, 2011 to promote transparency in state and local governments. The City is furthering its efforts to provide access to information and openness in government through the appropriate release of closed session minutes of the City Council. Funding Source: n/a Summary: The Open Meetings Act, 5 ILCS 120/1, et seq., provides for specific exceptions to the general requirement of the Act that all meetings of public bodies be open, all actions of public bodies be taken openly, and all deliberations of public bodies be conducted openly (5 ILCS 120/1). Section 2.06 of the Open Meetings Act requires the City Council to meet semi-annually to determine whether the need for confidentiality still exists as to closed session minutes. The schedule of closed session minutes on Exhibit A, in whole or in part, no longer necessitates confidential treatment and should be made available for public inspection. The schedule of closed session minutes on Exhibit B still requires confidentiality for a variety of reasons provided for within the Open Meetings Act exceptions, 5 ILCS 120/2, including matters of personnel, real estate acquisitions and/or sale negotiations, pending litigation matters, and other applicable exceptions. Legislative History: n/a Memorandum 277 Page 2 of 2 Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Resolution 21-R-11 278 279 280 281 282 283 284 285