HomeMy WebLinkAbout03.14.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, March 14, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wilson
(II) Special Order of Business: Resolution 20-R-11 Appointing Peter Braithwaite as
Alderman of the Second Ward
(III) Mayor Public Announcements
Citizens Utility Board (CUB) Energy Saver “Super Savers Award” and
“Big 7 Savers Challenge”
(IV) City Manager Public Announcements and Presentations
Presentation by Mr. and Mrs. Minhaz Lakhani, Owners of Evanston Shell,
to the Evanston Police and Fire Department Foundation
Snow Report Presentation
Smoking Cessation: National Kick Butts Day March 23
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VII) Consent Agenda: Alderman Rainey
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City Council Agenda March 14, 2011 Page 2 of 10
3/10/2011 4:29 PM
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Rainey
Human Services - Alderman Grover
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Resolution 20-R-11 Appointing Peter Braithwaite as Alderman of the
Second Ward
The Mayor recommends approval of Resolution 20-R-11, appointing Peter
Braithwaite as Alderman of the Second Ward for the remainder of the term of the
78th City Council. Approval of Resolution 20-R-11 will be followed by
administration of Athenian Oath of Citizenship and Oath of Office.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of February 28, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 2/27/11 $2,548,776.30
(A2) City of Evanston Bills FY2010/11 through 3/15/11 $1,660,716.66
City of Evanston Bills FY2011 through 3/15/11 $ 630,708.70
City of Evanston Credit Card Bills through 1/31/11 $ 54,510.84
(A3.1) Approval of Contract Award to G & L Contractors, Inc. for 2011 Granular
Materials (Bid 11-57)
Staff recommends City Council approval of a contract for the purchase of
granular materials to G & L Contractors, Inc. (7401 N. St. Louis Avenue, Skokie,
IL) in the amount of $35,850. Funding for this work will be from the Water Fund
and Sewer Fund, with a combined total budget of $42,000.
For Action
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(A3.2) Approval of Contract Award to G.A. Johnson & Son for the Lorraine H.
Morton Civic Center Main Entry Steps Project, (Bid 11-60)
Staff recommends approval of the Lorraine H. Morton Civic Center Main Entry
Steps Project to G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the
amount of $84,330. Funding provided by 2011 Capital Improvement Program
(CIP) Account #41516 with an allocation of $450,000. This account is intended
for a variety of projects at the Lorraine H. Morton Civic Center (LHMCC) including
the main entry staircase, asbestos abatement, fire pump replacement, directory
signage and life/safety improvement plan.
For Action
(A3.3) Approval of Single Source Purchase for Cold Patch Material from Healy
Asphalt Company, LLC
Staff is requesting approval of a single source purchase of cold patch material for
cold weather street maintenance activities from Healy Asphalt Company, LLC
(3401 S. Busse Road, Mount Prospect, IL) in the amount of $50,000. Healy
Asphalt is the only regional supplier of UPM (unique paving materials) high
performance cold patch mix. Funding for this work will be from Streets General
Fund (2670-65055) in the amount of $30,000, Water Fund (7115-65051) in the
amount of $10,000, and Sewer Fund (7400-65051) in the amount of $10,000.
For Action
(A3.4) Approval of Contract Award to North Suburban Asphalt Maintenance for
2011 Crack Sealing Program
Staff recommends City Council approval of a contract in response to Request for
Bids through the Municipal Partnering Committee to award the 2011 Crack
Sealing Contract to the lowest responsive and responsible bidder, North
Suburban Asphalt Maintenance (Park Ridge, IL) in the amount of $50,000.
Funding for this work will be from General Fund Street Maintenance Account
(2670.62509) in the amount $50,000 which has $75,000 budgeted for contract
maintenance for FY 2011.
For Action
(A3.5) Approval of 2011 Congestion Mitigation and Air Quality (CMAQ) Grant
Application for Dempster Street Signal Modernization Project and CTA
Yellow Line In-Fill Station - Phase I Environmental Study
Staff recommends authorization for the City Manager to apply for 2011
Congestion Mitigation and Air Quality (CMAQ) Grants for the Dempster Street
Signal Modernization Project and the CTA Yellow Line In-Fill Station - Phase I
Environmental Study. The estimated cost of the Dempster Street Signal
Modernization Project is $990,000; including CMAQ Grant funding of $790,000
and General Obligation debt of $200,000. The estimated cost of the CTA Yellow
Line In-Fill Station - Phase I Environmental Study is $2,130,000; including CMAQ
Grant funding of $1,704,000 and General Obligation debt of $426,000. Since the
City will not receive approval until late 2011, the above amounts will appear in
the 2012 Budget and Capital Improvements Plan.
For Action
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(A3.6) Approval of SWANCC Disposal Contract for FY 2011
Staff recommends approval of the 2011 refuse disposal fees to SWANCC (Solid
Waste Agency of Northern Cook County) in the amount of $75,000 for capital
costs, $780,000 for operations and maintenance and $60,000 in recycling
transfer fees. Funding to be provided by the Solid Waste Fund Accounts
7685.68310 (capital), 7685.62405 (operations and maintenance), and
7690.62415 (recycling). These accounts have budgets of $83,300, $899,640,
and $788,018 respectively for FY2011. Under an intergovernmental agreement,
the City is required to make certain payments to SWANCC for capital,
operations, maintenance, and disposal costs for the collection, transportation and
disposal of municipal waste generated within the City of Evanston.
For Action
(A4.1) Approval of Change Order No. 1 for Groot Yard Waste Contract
Staff recommends approval of change order No.1 to the yard waste contract with
Groot Industries, Inc. in the amount of $0.55 per stop per month for the
remainder of 2011, $0.27 per stop per month for 2012, $0.21 per stop per month
for 2013, 0.15 per stop per month for 2014 and $0.32 per stop per month for
2015 until October 31st. The total contract amount was originally approved at
$476,370, but due to higher than anticipated total cart volume is recommended at
a not to exceed $600,000 amount for 2011. Funding is to be provided by the
Solid Waste Fund (7690-62415) which has $788,018 budgeted for FY2011.
For Action
(A4.2) Approval of Change Order No.1 for the Evanston Police Department Firing
Range Project (Bid 11-13)
Staff recommends approval of change order No.1 in the amount of $84,581.41
for the Evanston Police Department Firing Range Project. This change order will
increase the current contract amount from $180,580.00 to $265,161.41. Funding
is to be provided by Capital Improvements Fund Project #415721 with a total
balance of $265,161.41.
For Action
(A5) Resolution 17-R-11 Authorizing the Use of Motor Fuel Tax Funds for
Resurfacing Dodge Avenue from Oakton Street to Lee Street
The Evanston Department of Public Works recommends City Council approval of
Resolution 17-R-11 authorizing the use of Motor Fuel Tax Funds (MFT) in the
amount of $300,000 for the Dodge Avenue Street Resurfacing Project. This
project will be funded through the Motor Fuel Tax Fund ($300,000; Fund# 200)
and the CIP Fund ($665,000; Fund # 415857).
For Action
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(A6) Resolution 18-R-11 Authorizing the Use of Motor Fuel Tax Funds for
General Maintenance of Streets
Staff recommends approval of Resolution 18-R-11 by which City Council would
authorize the transfer of $586,886 Motor Fuel Tax Funds for general
maintenance of streets by City forces. The fund transfer was approved as part of
2011 budget.
For Action
(A7) Ordinance 19-O-11: Special Assessment #1506 Alley Paving Project – North
of Main Street, East of Grey Avenue
Staff recommends approval of proposed Ordinance 19-O-11 by which City
Council would authorize paving of the alley north of Main Street, east of Grey
Avenue through the Special Assessment Process. Funding for this work will be
50% special assessment funds and 50% by home owners to be collected over a
period of ten years. The City’s share ($130,707.35) will be paid by the special
assessment fund 6365.65515.
For Introduction
(A8) Ordinance 20-O-11: Special Assessment #1507 Alley Paving Project – North
of Brummel Street, East of Callan Avenue
Staff recommends approval of proposed Ordinance 20-O-11 by which City
Council would authorize paving of the alley north of Brummel Street, east of
Callan Avenue through the Special Assessment Process. The estimated total
special assessment cost of paving the alley is $61,150.10. The City’s share is
$45,862.57 which is 75% of the total cost due to the adjacent CTA property on
the north side of the proposed alley paving project. It has been the City’s practice
to fund the share of public agencies. Funding for this work will be 75% special
assessment funds and 25% by home owners to be collected over a period of ten
years. The City’s share ($45,862.57) will be paid by the special assessment fund
6365.65515.
For Introduction
(A9) Ordinance 21-O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor
Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer
Local Liquor Commissioner recommends City Council adoption of Ordinance 21-
O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to
Regulate Wine Tastings and Permit Sales of Warm Beer. The proposed
ordinance will permit licensees to charge for wine tastings and to sell warm beer
in no more than 10% of their stores. The proposed amendments conform to state
statute.
For Introduction
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City Council Agenda March 14, 2011 Page 6 of 10
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PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 24-O11 Granting a Special Use for a Type 2 Restaurant at 1608
Emerson Street in the West Evanston Overlay District (oWE)
Staff and the Zoning Board of Appeals recommend the adoption of Ordinance
24-O-11, granting a special use permit for the operation of a type 2 restaurant at
1608 Emerson Street. ZBA recommends establishing a requirement that the
proposed business closes at 10 PM daily consistent with other nearby
businesses.
For Introduction
(P2) Ordinance 23-O-11: Removal of Pawnbroker as an Allowable Use in the C1
Commercial District
Plan Commission and staff recommend approval of a zoning text amendment
that would remove Pawnbroker as an allowable use in the C1 Commercial
District, and thus as an allowed use in the City of Evanston. The ordinance has
been amended consistent with the direction of the Planning and Development
Committee on February 28, 2011. The amended ordinance now reflects the
Planning and Development Committee’s decision to reduce the number of
pawnbroker licenses from 2 to 1.
For Action
(P3) Resolution 13-R-11: Approving a Plat of Subdivision for 2408 Orrington
Avenue, Former Site of Kendall College
Resolution 13-R-11 was tabled by the City Council on February 28, 2011 to allow
more discussions between the property owner’s attorney and the City. Based on
these discussions staff presents the enclosed resolution dated March 2, 2011
which differs from that which was on the floor at the February 28, 2011 Council
meeting. This alternate resolution represents staff’s best attempt at further
negotiation of the outstanding issues regarding the proposed subdivision with the
developer’s counsel. Developer’s counsel indicates that the negotiated language
is acceptable in principle to his client, however, issues regarding the 51” oak tree
in the alley right of way are still present. It is the developer’s responsibility to
articulate to the Council what areas of disagreement with the City remain.
For Action
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(P4) Ordinance 11-O-11: Accepting the Dedication of Public Alleys as a Product
of Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of
Kendall College
As indicated in the memorandum summarizing Resolution 13-R-11, proposed
resubdivision for 2408 Orrington, City staff has discussed the remaining issues
about the Plat of Resubdivision for 2408 Orrington with the owner’s attorney. An
alternative Resolution has been prepared for consideration dated March 2, 2011.
If the alternative resolution is approved, then this ordinance needs to be
amended to mirror the revised language in the alternative resolution. Staff
recommends approval of Ordinance 11-O-11, including the enclosed Alternative
Proposed Alley Plan (Exhibit B to 11-O-11), conditional upon the developer
committing to construct the proposed alleys as indicated in the attached Public
Alley Construction Agreement (Exhibit D to 11-O-11), to be recorded with the Plat
of Subdivision and Dedication (Exhibit A to 11-O-11). This item was held in
Committee on January 24, 2011, and was introduced at the February 14, 2011
City Council meeting.
For Action
HUMAN SERVICES
(H1) Approval of Township of Evanston February 2011 Bills
Township of Evanston Supervisor recommends City Council approval of the
Township of Evanston bills, payroll, and medical payments for the month of
February 2011 in the amount of $111,696.23.
For Action
(H2) Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees and
Shrubs” to Add Section 8, “Tree Preservation
Forestry staff recommends approval of language modifications to the proposed
Tree Preservation Ordinance 5-O-11 as approved by the Human Services
Committee on March 7, 2011. The proposed ordinance has been revised since
the January 24, 2011 City Council meeting to reflect concerns from the Public
Works, Community and Economic Development, and Utilities Department
Directors.
For Introduction
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OTHER COMMITTEES
(O1) Approval for Assistance from the Façade Improvement Program for
Evanston Festival Theatre, Inc. (600 Main Street)
The Economic Development Committee and staff recommend conditional
approval for financial assistance for façade improvements for Evanston Festival
Theatre, Inc. located at 600 Main Street (PIN: 11-19-500-002-0000) on a 50/50
cost-sharing basis not to exceed $2,250. Approval for this façade improvement
is contingent on the payment of the City of Evanston’s water bill by Union Pacific
Railroad at the property. Funding provided by the Economic Development Fund’s
Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget
allocated $175,000 to this account; to date, no funds have been expended from
this account.
For Action
(O2) Approval for Assistance from the Façade Improvement Program for EGEA
Spa (1521 Sherman Avenue)
The Economic Development Committee and staff recommend approval for
financial assistance for façade improvements for EGEA Spa located at 1521
Sherman Avenue (PIN 11-18-318-016-0000) on a 50/50 cost-sharing basis not to
exceed $5,200. Funding provided by the Economic Development Fund’s
Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget
allocated $175,000 to this account; to date, no funds have been expended from
this account.
For Action
(O3) Approval for Assistance from the Façade Improvement Program for Varsity
LLC (1706-1710 Sherman Avenue)
The Economic Development Committee and staff recommend approval for
financial assistance for façade improvements for Varsity LLC located at 1706-
1710 Sherman Avenue (PIN: 11-18-126-014-0000) on a 50/50 cost-sharing basis
not to exceed $9,500. The Washington-National Tax Increment Financing
District’s (TIF) Contractual Services Account (5470.65515) is the recommended
funding source.
For Action
(O4) Approval for Assistance from the Façade Improvement Program for
Renaissance Realty and Construction (1715 Church Street and 1703-1711
Darrow Avenue)
The Economic Development Committee and staff recommend conditional budget
approval for financial assistance for façade improvements for Renaissance
Realty and Construction located at 1715 Church Street and 1703-1711 Darrow
Avenue (PIN: 10-13-221-019-0000) on a 50/50 cost-sharing basis not to exceed
$16,500, pending the submission to Staff three written estimates of final project
cost. The West Evanston Tax Increment Financing District’s (TIF) Other Charges
Account (5870.62605) is the recommended funding source.
For Action
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City Council Agenda March 14, 2011 Page 9 of 10
3/10/2011 4:29 PM
(O5) Approval for Assistance from the Façade Improvement Program for
Stratosphere Networks (1732 Central Street)
The Economic Development Committee and staff recommend approval for
financial assistance for façade improvements for Stratosphere Networks located
at 1732 Central Street (PIN: 10-12-201-004-0000) on a 50/50 cost-sharing basis
not to exceed $8,000. Funding provided by the Economic Development Fund’s
Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget
allocated $175,000 to this account; to date, no funds have been expended from
this account.
For Action
APPOINTMENTS
(AP1) For Appointment to:
Lakefront Committee Ald. Coleen Burrus
Lakefront Committee Ald. Judy Fiske
Lakefront Committee Ald. Jane Grover
Lakefront Committee Ald. Melissa Wynne
Lakefront Committee Percy Berger
Lakefront Committee Marcel Eberle
Lakefront Committee Chris Ernst
Lakefront Committee David Reynolds
West Oakton Development Committee Ald. Ann Rainey
West Oakton Development Committee Ald. Mark Tendam
West Oakton Development Committee Ald. Donald Wilson
West Oakton Development Committee Ryan C. Garton
West Oakton Development Committee Linda Gelb
West Oakton Development Committee Dylan Gephart
West Oakton Development Committee Gayle Lovinger
West Oakton Development Committee Mark Metz
Mayor’s Wind Farm Committee Rachael Bisnett
Mayor’s Wind Farm Committee Thomas Carey
Mayor’s Wind Farm Committee Tom Cushing
Mayor’s Wind Farm Committee Jack Darin
Mayor’s Wind Farm Committee Deanna Dworak
Mayor’s Wind Farm Committee Joel Freeman
Mayor’s Wind Farm Committee Kevin Glynn
Mayor’s Wind Farm Committee Libby Hill
Mayor’s Wind Farm Committee Victoria Hutchen
Page 9 of 434
City Council Agenda March 14, 2011 Page 10 of 10
3/10/2011 4:29 PM
Mayor’s Wind Farm Committee Joe Jaskulski
Mayor’s Wind Farm Committee Nathan Kipnis
Mayor’s Wind Farm Committee Diego Klabjan
Mayor’s Wind Farm Committee Kristin Landry
Mayor’s Wind Farm Committee Richard Lanyon
Mayor’s Wind Farm Committee Tim Patton
Mayor’s Wind Farm Committee Nicolai Schousboe
Mayor’s Wind Farm Committee Tim Schwartz
Mayor’s Wind Farm Committee William E. Siegfriedt
Mayor’s Wind Farm Committee Jeff Smith
Mayor’s Wind Farm Committee William Wagner
Mayor’s Wind Farm Committee Fred Wittenberg
(AP2) For Reappointment to:
Library Board Susan Newman
Plan Commission Seth Freeman
Sign Review and Appeals Board Marnie Kadish
MEETINGS SCHEDULED THROUGH APRIL 11
Upcoming Aldermanic Committee Meetings:
Tuesday, March 22 7 pm Special City Council: Budget Issues
Wednesday, March 23 6 pm Transportation/Parking Committee
Wednesday, March 23 7:30 pm Economic Development Committee
Thursday, March 24 5:30 pm Emergency Telephone System Board
Monday, March 28 5:45 pm Administration & Public Works Committee
Monday, March 28 7:15 pm Planning and Development/City Council
Monday, April 11 6:00 pm Rules Committee
Monday, April 11 7:00 pm Human Services Committee
Page 10 of 434
For City Council meeting of March 14, 2011 Item SP1
Resolution 20-R-11: Appointment of Peter Braithwaite as 2nd Ward Alderman
For Action
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, City Attorney
Subject: Resolution 20-R-11 Appointing Peter Braithwaite as Alderman of the
Second Ward
Date: March 10, 2011
Recommended Action:
The Mayor recommends approval of Resolution 20-R-11, appointing Peter Braithwaite
as Alderman of the Second Ward for the remainder of the term of the 78th City Council.
Funding Source:
n/a
Summary:
Lionel Jean-Baptiste retired from the position of Alderman of the Second Ward of the
City of Evanston due to his appointment to the bench in the Circuit Court of Cook
County. Section 1-5-8 of the City Code provides that such vacancies shall be filled
either by election or appointment, in accord with 65 ILCS 5/3.1-10-50(e). Said statute
provides that Mayor Tisdahl must appoint a qualified replacement within 60 days of such
a vacancy, subject to the City Council’s advice and consent. The relevant portion of the
Illinois Municipal Code (65 ILCS 5/3.1-10-5) imposes the same eligibility requirements on
persons elected to municipal offices and persons appointed to vacancies in such offices.
Legislative History:
On February 28, 2011, the City Council adopted Resolution 14-R-11, which confirmed
Alderman Jean-Baptiste’s resignation.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Resolution 20-R-11
Memorandum
Page 11 of 434
3/10/2011
20-R-11
A RESOLUTION
Appointing Peter Braithwaite Alderman of the Second Ward
for the Remainder of the Term of the 78th City Council
WHEREAS, on February 28, 2011, Resolution 14-R-11 was adopted,
confirming the retirement of Lionel Jean-Baptiste as Alderman of the Second Ward of the
City of Evanston; and
WHEREAS, pursuant to Section 1-5-8 of the Evanston City Code of 1979,
as amended, and 65 ILCS 5/3.1-10-50, Elizabeth B. Tisdahl, Mayor of the City of
Evanston, on March 10, 2011 appointed Peter Braithwaite as the Alderman of the Second
Ward of the City of Evanston, within sixty (60) days after the vacancy occurred; and
WHEREAS, pursuant to 65 ILCS 5/3.1-10-50, Mayor Tisdahl duly
forwarded said appointment to the City Council of the City of Evanston, in order for it to
act thereupon within thirty (30) days of its receipt thereof,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The Evanston City Council, in accordance with 65 ILCS 5/3.1-
10-50, hereby advises and consents to the appointment of Peter Braithwaite as the
Alderman of the Second Ward of the City of Evanston. Said appointment shall be
effective as of March 10, 2011, nunc pro tunc. The appointment of Peter Braithwaite shall
be for the remainder of the term of the 78th City Council of the City of Evanston.
Page 12 of 434
20-R-11
- 2 -
SECTION 3: That this Resolution 20-R-11 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
Page 13 of 434
Council Minutes: February 28, 2011 DRAFT
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 28, 2011
Roll Call: Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Burrus
Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Jean-Baptiste
Alderman Grover
Presiding: Mayor Elizabeth B. Tisdahl
The Regular meeting of the City Council was called to order by the Mayor at 8:10 p.m.
after Roll Call established a quorum.
Mayor Public Announcements:
Mayor Tisdahl stated she would make her announcement at the end of the Council
Session.
City Manager Public Announcements and Presentations:
Fire Department Presentation: Annual Report and Insurance Services Office (ISO)
Rating Report.
This was presented by Fire Chief Klaiber who gave an indebt report of how the Evanston
Fire Department has been operating for the year as well as the coming year. He stated
they had accomplished the following:
a) Saved over 90% of the structural fires in the City of Evanston
b) They received a Fire Engine from Northwestern University
c) They offered all Paramedics Advanced Certifications
d) Received a $600,000.00 grant from FEMA
e) Partnered with Evanston Northwestern NorthShore University Hospital with a
paramedic training initiative
f) Received an improved evaluation rating from the Insurance Services Office (ISO)
He also stated there will be a new revised test for new Firefighters in the Spring May 21,
2011. They will be looking for persons in the community, as well as other new initiatives
for 2011.
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2
Launch of 311 System was announced by Mr. McRae, Assistant City Manager. He
stated the system will go into effect at 7:00 a.m. Tuesday, morning March 1, 2011. He
also stated there would be a press conference at 3:11 p.m. at the Fire Departments
Conference room. He finally recognized all who participated in the process for the
successful introduction of the program. He stated he believes that the end product will be
appreciated by all who will be calling into the system. He gave the outside number for the
311 system as 1-847-448-4311.
Garbage Cart Distribution Schedule: Ms. Robinson, Director of Public Works, stated
the new garbage receptacles have arrived and will be positioned on the Wednesday
garbage collection schedule. They will be exchanging out the worst of the two you may
have, and if you received a new style cart last year you will not get a new one.
Communications:
City Clerk announced the relocation of the Health Department’s Vital Records from the
basement to the City Clerk’s Office in room 1200. Both offices will be open from 8:30 a.m.
until 5:00 p.m. Monday through Friday.
Citizen Comments:
The following persons spoke on item P7:
Elizabeth Kinney, 1624 Brummel
Jeff Smith, 2724 Main St.
Nicoli Schousboe, 1139 Elmwood Ave.
Andrew Irwin, 2008 Keaney
Len Schiarra, 3003 Park Pl.
Nate Kipnis, 1642 Keeney
Joel Freeman, 2151 Hartrey
Drina Nikola, 1642 Payne
All of these persons stated they were not impressed with the speediness of changing the
requirements of the Ordinance and the requirements should not be altered for individual
entities, and to accept the recommendations of the Environmental Committee.
These following persons spoke on items P4 & P5:
Padma Rao, 2246 Sherman Ave., she stated she supplied an email to the Council with
her concerns, and if they did not receive it Mr. Bobkiewicz had a letter he could duplicate
for the Council members.
Mike Vasilko, 2728 Reese.
These persons spoke on the possibility of saving the tree on the old Kendall site and the
alley placement.
These persons spoke on various items both non & agenda matters:
Kevin O’Connor, 1227 ½ Isabella
Junad Rizki, 2262 Ridge,
These persons talked about many issues concerning the actions or lack of actions from
the Council, and the lack of the Council listening to their constituents.
Items not approved on Consent Agenda:
(A4)Approval of Policy for Sponsorship and Advertising
Staff recommends that the City Council approve guidelines regarding sponsorship,
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Council Minutes: February 28, 2011 DRAFT
3
advertising and strategic supplier relationships for the City of Evanston. The policy
provides guidelines for the solicitation of advertising and marketing partnerships. The
Development Office, under the direction of the City Manager, will be responsible for the
implementation of this policy.
For Action
(A5)Approval of City of Evanston Advertising Pilot Project
Staff recommends that the City Council support the distribution of a Request for
Proposal (RFP) to implement an advertising pilot project on select City assets within
downtown Evanston and along the City’s lakefront. In order to secure additional external
revenue from non-traditional sources staff recommend that the City Council approve the
creation and distribution of an RFP for an advertising pilot project, which could provide
unrestricted revenue to support the City’s programs and initiatives.
For Action
(A6)Resolution 6-R-11: Authorizing the City Manager to Enter Into Renewals of
Resident Artist Leases for Spaces at the Noyes Cultural Arts Center
Staff recommends approval of Resolution 6-R-11 authorizing the City Manager to enter
into renewals of resident artist leases for the first year of a three-year lease term.
Revenue from rent payments will be posted to account 3710.53565 (Noyes Center) in
the City of Evanston General Fund.
For Action
(A9)Ordinance 08-O-11: Amending City Code Subsection 8-5-3 (D) to Prohibit
Depositing of Yard Waste in Any Street, Alley or Public Place
Staff is recommends introduction of Ordinance 8-O-11 to prohibit yard waste from being
deposited in public places, including streets and alleys, and to establish a fee schedule
for violating the proposed ordinance.
For Introduction
(A10)Ordinance 09-O-11: Amending Title 9, “Public Safety,” Chapter 5, “General
Offenses,” Section 23 “Noises Prohibited” and Other Sections of the City Code
Related to Landscaping Services
Staff recommends City Council introduction of Ordinance 9-O-11 amending City Code
Subsection 9-5-23-(D) “Noises Prohibited” and other Sections of the City Code related
to landscaping services. Staff recommends revising the language of the ordinance to
read “any leaf blower machine,” to include both electric and gas powered leaf blowers.
For Introduction
(A11)Ordinance 15-O-11: Amending Civil Service Commission Rules
Staff recommends approval of Ordinance 15-0-11 amending the Civil Service
Commission Rules which would grant two (2) preference points to Evanston residents,
charge applicants a reasonable fee for examination, and reduce the age requirements
for applicants from twenty-one (21) to twenty (20) years old. Suspension of the Rules is
requested for Introduction and Action at City Council meeting on February 28, 2011.
For Introduction and Action
(P3)Ordinance 23-O-11: Removal of Pawnbroker as an Allowable Use in the C1
Commercial District
Plan Commission and staff recommend approval of a zoning text amendment that
would remove Pawnbroker as an allowable use in the C1 Commercial District, and thus
as an allowed use in the City of Evanston.
For Introduction
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(P4)Resolution 13-R-11: Approving a Plat of Subdivision for 2408 Orrington
Avenue, Former Site of Kendall College
Staff recommends approval of the proposed plat of subdivision of the former site of
Kendall College – the block bounded by Orrington Avenue, Colfax Street, Sherman
Avenue, and Lincoln Street and also referred to as 2408 Orrington Avenue – into
nineteen single-family lots. This item was held in Committee on January 24, 2011. This
item was held at City Council for consideration at the February 28, 2011 meeting. An
emphasis of the discussion was the preservation of a large oak tree was to be
eliminated as part of the construction of the proposed alley system. The Department of
Public Works has examined alternative designs to the alley system and has indicated
that it is feasible to create a dead end alley that does not come through to Lincoln Street
in order to preserve the large tree. The approval of the plat is conditional upon the
commitment to construct the alleys and to protect the trees as indicated by the
developer’s plan.
For Action
(P5)Ordinance 11-O-11: Accepting the Dedication of Public Alleys as a Product of
Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of Kendall
College
Staff recommends approval of Ordinance 11-O-11, including the enclosed Alternative
Proposed Alley Plan (Exhibit B to 11-O-11), conditional upon the developer committing
to construct the proposed alleys as indicated in the attached Public Alley Construction
Agreement (Exhibit D to 11-O-11), to be recorded with the Plat of Subdivision and
Dedication (Exhibit A to 11-O-11). The developer also commits to construct other
proposed public infrastructure and protect trees (Exhibit C to 11-O-11, Tree Protection
Plan) as proposed. The Alternative Proposed Alley Plan was developed by the
Department of Public Works and the Department of Community & Economic
Development in order to respond to the desire to preserve the large oak tree near
Lincoln Street. This item was held in Committee on January 24, 2011, and was
introduced at the February 14, 2011 City Council meeting.
For Action
(P7)Ordinance 17-O-11: Codifying and Amending Ordinance 14-O-09 “Green
Building Ordinance”
Staff recommends passage of Ordinance 17-O-11 (revised), Codifying and Amending
Ordinance 14-O-09, as Amended by Ordinance 124-O-09. This amendment provides for
an alternate compliance with the City’s goal of Leadership in Energy and Environmental
Design (LEED) Silver certification on buildings/construction falling under this regulation.
This item was introduced at the February 14, 2011 City Council meeting with an
amendment proposed to increase size of property impacted to 20,000 square feet or
more. Staff was also instructed to meet with community members to gain further input.
Recommendations from the community meeting are included in the proposed ordinance
For Action
CONSENT AGENDA
(M1)Approval of Minutes of the Regular City Council Meeting of February 14, 2010
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1)City of Evanston Payroll through 2/13/11 $2,522,639.35
(A2)City of Evanston Bills through 2/27/11 $2,212,467.23
(A3.1)Approval of Contract Award for Watercraft Maintenance and Repair Services
(Bid 11-51)
Staff recommends approval of the lowest responsive and responsible bid for Watercraft
Maintenance and Repair Services (Bid 11-51) to Full Throttle Marine Incorporated (45
Baker Road, Lake Bluff, IL) in the amount of $31,860 for the period of April 15, 2011
through April 14, 2012. Funding provided by the Fleet Services Fund for Major
Maintenance, Material to Maintain Autos 7710.65060 with a FY2011 budget of $910,000.
The allocation for these services within the budget is $35,000.
For Action
(A3.2)Approval of Single Source Street Sweeper Repair
Staff recommends pre-approval of repair expenses associated with a bi-annual
inspection, overhaul, and required repairs of Street Sweeper # 667 in an amount not to
exceed $24,000 from Standard Equipment Company (2033 W. Walnut Street, Chicago,
IL). Standard is the authorized single source service provider for our geographic
location for Elgin Pelican products. Standard has provided an estimate of $21,829.37 for
this work. Funding for this service will be provided from the FY2011 Budget, Fleet
Services “Material to Maintain Autos” (7710.65060). This not-to-exceed expense
amounts to 2.6% of the $910,000 budgeted for this type of service.
For Action
(A3.3)Approval of Recycling Collection Vehicle Purchase
Staff recommends approval for the purchase of a recycling collection vehicle in the
amount of $153,170 from Transchicago Truck Group (776 N. York Road, Elmhurst, IL)
via State Bid Contract #4015598. Funding is provided from the Fleet Services Capital
Outlay Budget for Automotive Equipment (7720.65550) for the FY2011, of which
$190,000 has been allocated for this purchase. Funding will be provided from two
sources. The Fleet Capital Outlay Budget will provide $98,170 with the remaining
$55,000 provided by a grant from the Illinois Recycling Grants Program, Grant #10-
442005 sponsored by the Illinois Department of Commerce and Economic Opportunity.
For Action
(A3.4)Approval of Contract Award to International Piping Systems, Inc. for the
Main Library Chiller Replacement Project (Bid 11-54)
Staff recommends approval of the Main Library Chiller Replacement Project to
International Piping Systems, Inc. (444 E. State Parkway, Suite 123, Schaumburg, IL) in
the amount of $258,300. Funding Provided by the 2011 CIP account #415950, with a
budget of $281,600.
For Action
(A3.5)Approval of Renewal of Annual Oracle (IRIS) Maintenance and Support
Agreement
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Staff recommends approval to renew the annual sole source maintenance and support
agreement for the term March 1, 2011 through February 28, 2012 with the Oracle
Corporation (20 Davis Drive, Belmont, CA) for the City's Integrated Resource
Information System (IRIS) software, in the amount of $140,800. Payments to Oracle
Corporation are made quarterly, in four equal payments of $35,200. There is no
increase from the prior year, which is the second year that the City has saved
$35,179.69 over our 2009 contract. Funding is provided by the Computer Licensing and
Support operating account in the Information Technology Division. Account:
1555.62340.
For Action
(A3.6)Approval of Contract Award to Clauss Brothers Inc. for the Brummel
Richmond Tot Lot Renovation Project (Bid 11-49)
Staff recommends approval of the Brummel Richmond Tot Lot Renovation Project to
Clauss Brothers Inc. (360 West Schaumburg Road, Streamwood, IL) in the amount of
$234,180. This project will include the complete renovation of the existing park and
playground at Brummel Park, located at the corner of Brummel and Richmond. Funding
provided by FY2011 CIP Account #415347 with a budget of $295,000 and by FY2011
CDBG Account #5170.6297 with a budget of $50,000. Total budgeted amount is
$345,000.
For Action
(A7)Resolution 12-R-11: Authorizing the General Obligation Bond Reimbursement
Staff recommends approval of Resolution 12-R-11 by which City Council would
authorize that payments relating to FY2011 Capital Improvement Plan (CIP) project
expenditures up to $10.0 million be reimbursed by the subsequent 2011 General
Obligation bond issuance. Total project costs to be funded from this bond issue are
equal to $9,693,500.
For Action
(A8)Resolution 15-R-11: Interfund Loan of $4.0 Million from Parking Fund to
Sewer Fund
Staff recommends the short-term interfund loan of $4.0 million from Parking Fund to
Sewer Fund. This short-term loan is a temporary substitute for the General Obligation
(G.O.) bonds approved to be issued in 2010-11 per the October 11, 2010 Sewer
System Report (attached). In order to save on debt issuance costs, the G.O. Bonds to
fund Sewer operations will be combined with the total 2011 Capital Improvements G.O.
Bond issue scheduled for the spring of 2011.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1)Approval of Interfaith Housing Center of the Northern Suburbs Grant Renewal
for $25,000 for Continuation of the Evanston Foreclosure Prevention Program
Staff in the Community and Economic Development Department recommend renewal of
the grant to the Interfaith Housing Center of the Northern Suburbs of $25,000 to provide
continuation of the Evanston Foreclosure Prevention Program. The renewed grant will
run from Feb. 1, 2011 through Jan. 31, 2012. The source for funding is the Affordable
Housing Fund.
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For Action
(P2)Approval of Homeless Management Information System Funding (HMIS)
The Housing Commission and staff recommend approval of the renewal for the federally
required Homeless Management Information System (HMIS) grant in the amount of
$11,000.00. The grant period is January 1, 2011 through December 31, 2011. HMIS is
used to track clients of programs that assist the homeless and prevent homelessness.
Connections for the Homeless manages the HMIS. The source for funding is the
Affordable Housing Fund. The City has provided this matching grant from the Affordable
Housing Fund for the last four years totaling $43,070. The $11,000 grant from the City’s
Affordable Housing Fund leverages significant federal funds for needed services in our
community.
For Action
(P6)Ordinance 16-O-11: Extending the Date by 90 Days that a Building Permit
Must Be Obtained for 1200 Davis Street (Roycemore School)
Staff recommends approval of Ordinance 16-O-11, an amendment to Ordinance 17-O-
09, to allow for an additional 90 days for Roycemore School to obtain a building permit
for 1200 Davis Street. The new deadline will be June 1, 2011 instead of March 1, 2011.
This ordinance was introduced at the February 14, 2011 City Council meeting.
For Action
APPOINTMENTS
(AP1) For Appointment to:
Environment Board Laurie Zoloth
Housing Commission Reed Heiligman
Housing Commission Omar Khuri
Utilities Commission Richard Lanyon
SPECIAL ORDER OF BUSINESS
(SP1)Resolution 14-R-11: Commending Alderman Lionel Jean-Baptiste
Resolution 14-R-11 commending Alderman Jean-Baptiste for 10 years of dedicated
service as a member of the Evanston City Council from 2001 to 2011.
For Action
Alderman Rainey motioned for approval of the Consent Agenda and received a second.
Roll Call was performed with a 9-0 approval, so the Consent Agenda was accepted.
Items for discussion:
(A4)Approval of Policy for Sponsorship and Advertising
Staff recommends that the City Council approve guidelines regarding sponsorship,
advertising and strategic supplier relationships for the City of Evanston. The policy
provides guidelines for the solicitation of advertising and marketing partnerships. The
Development Office, under the direction of the City Manager, will be responsible for the
implementation of this policy.
For Action
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(A5)Approval of City of Evanston Advertising Pilot Project
Staff recommends that the City Council support the distribution of a Request for
Proposal (RFP) to implement an advertising pilot project on select City assets within
downtown Evanston and along the City’s lakefront. In order to secure additional external
revenue from non-traditional sources staff recommend that the City Council approve the
creation and distribution of an RFP for an advertising pilot project, which could provide
unrestricted revenue to support the City’s programs and initiatives.
For Action
(A6)Resolution 6-R-11: Authorizing the City Manager to Enter Into Renewals of
Resident Artist Leases for Spaces at the Noyes Cultural Arts Center
Staff recommends approval of Resolution 6-R-11 authorizing the City Manager to enter
into renewals of resident artist leases for the first year of a three-year lease term.
Revenue from rent payments will be posted to account 3710.53565 (Noyes Center) in
the City of Evanston General Fund.
For Action
(A9)Ordinance 08-O-11: Amending City Code Subsection 8-5-3 (D) to Prohibit
Depositing of Yard Waste in Any Street, Alley or Public Place
Staff is recommends introduction of Ordinance 8-O-11 to prohibit yard waste from being
deposited in public places, including streets and alleys, and to establish a fee schedule
for violating the proposed ordinance.
For Introduction
(A10)Ordinance 09-O-11: Amending Title 9, “Public Safety,” Chapter 5, “General
Offenses,” Section 23 “Noises Prohibited” and Other Sections of the City Code
Related to Landscaping Services
Staff recommends City Council introduction of Ordinance 9-O-11 amending City Code
Subsection 9-5-23-(D) “Noises Prohibited” and other Sections of the City Code related
to landscaping services. Staff recommends revising the language of the ordinance to
read “any leaf blower machine,” to include both electric and gas powered leaf blowers.
For Introduction
This item was removed from the Consent Agenda.
(A11)Ordinance 15-O-11: Amending Civil Service Commission Rules
Staff recommends approval of Ordinance 15-0-11 amending the Civil Service
Commission Rules which would grant two (2) preference points to Evanston residents,
charge applicants a reasonable fee for examination, and reduce the age requirements
for applicants from twenty-one (21) to twenty (20) years old. Suspension of the Rules is
requested for Introduction and Action at City Council meeting on February 28, 2011.
For Introduction and Action
Motion to suspend the rules was made and seconded, with a Roll Call vote of 9-0.
Motion to approve was seconded and the Roll Call vote was 9-0, and the motion
passed.
(P3)Ordinance 23-O-11: Removal of Pawnbroker as an Allowable Use in the C1
Commercial District
Plan Commission and staff recommend approval of a zoning text amendment that
would remove Pawnbroker as an allowable use in the C1 Commercial District, and thus
as an allowed use in the City of Evanston.
For Introduction
The motion to eliminate a certain section from the original Ordinance was proposed,
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9
and a corrected version would be revised and presented at the next Council meeting.
Roll Call vote was 9-0 and the motion passed with the suggested correction.
(P4)Resolution 13-R-11: Approving a Plat of Subdivision for 2408 Orrington
Avenue, Former Site of Kendall College
Staff recommends approval of the proposed plat of subdivision of the former site of
Kendall College – the block bounded by Orrington Avenue, Colfax Street, Sherman
Avenue, and Lincoln Street and also referred to as 2408 Orrington Avenue – into
nineteen single-family lots. This item was held in Committee on January 24, 2011. This
item was held at City Council for consideration at the February 28, 2011 meeting. An
emphasis of the discussion was the preservation of a large oak tree was to be
eliminated as part of the construction of the proposed alley system. The Department of
Public Works has examined alternative designs to the alley system and has indicated
that it is feasible to create a dead end alley that does not come through to Lincoln Street
in order to preserve the large tree. The approval of the plat is conditional upon the
commitment to construct the alleys and to protect the trees as indicated by the
developer’s plan.
For Action
This item was held in Council for further investigation.
(P5)Ordinance 11-O-11: Accepting the Dedication of Public Alleys as a Product of
Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of Kendall
College
Staff recommends approval of Ordinance 11-O-11, including the enclosed Alternative
Proposed Alley Plan (Exhibit B to 11-O-11), conditional upon the developer committing
to construct the proposed alleys as indicated in the attached Public Alley Construction
Agreement (Exhibit D to 11-O-11), to be recorded with the Plat of Subdivision and
Dedication (Exhibit A to 11-O-11). The developer also commits to construct other
proposed public infrastructure and protect trees (Exhibit C to 11-O-11, Tree Protection
Plan) as proposed. The Alternative Proposed Alley Plan was developed by the
Department of Public Works and the Department of Community & Economic
Development in order to respond to the desire to preserve the large oak tree near
Lincoln Street. This item was held in Committee on January 24, 2011, and was
introduced at the February 14, 2011 City Council meeting.
For Action
This item was tabled for two weeks. Due to move for tabling there is no required vote.
(P7)Ordinance 17-O-11: Codifying and Amending Ordinance 14-O-09 “Green
Building Ordinance”
Staff recommends passage of Ordinance 17-O-11 (revised), Codifying and Amending
Ordinance 14-O-09, as Amended by Ordinance 124-O-09. This amendment provides for
an alternate compliance with the City’s goal of Leadership in Energy and Environmental
Design (LEED) Silver certification on buildings/construction falling under this regulation.
This item was introduced at the February 14, 2011 City Council meeting with an
amendment proposed to increase size of property impacted to 20,000 square feet or
more. Staff was also instructed to meet with community members to gain further input.
Recommendations from the community meeting are included in the proposed ordinance
For Action
This item was passed with amendments made to the Ordinance. The vote was 9-0.
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(SP1)Resolution 14-R-11: Commending Alderman Lionel Jean-Baptiste
Resolution 14-R-11 commending Alderman Jean-Baptiste for 10 years of dedicated
service as a member of the Evanston City Council from 2001 to 2011.
During this issue the Mayor, City Departments and the City Clerk presented to the
Honorable Judge Lionel Jean-Baptiste (aka Alderman of 2nd Ward), many gifts thanking
him for his years of service. The gifts included: jackets, sweat suit, polo shirt caps, street
sign, gym bag, framed Resolution, and a framed poem.
Call of the Wards
Ward 3, Alderman Wynne congratulated Alderman Jean-Baptiste and said how she had
enjoyed serving with him and the eloquence he demonstrated in all of his statements.
Ward 4, Alderman Wilson made a referral to City Manager for his staff to work with
relevant committees on their input to decision making issues. He also mentioned his ward
meeting to be held in the middle of March and further notice will be posted soon on the
City website. He thanked Alderman Jean-Baptiste for his guidance during his early
service on the Council.
Ward 5, Alderman Holmes just thanked Alderman Jean-Baptiste for being her brother,
friend, supporter, mentor, advisor and an assortment of other adjectives.
Ward 6, Alderman Tendam stated a 6th Ward meeting to be held on Wednesday, March
2nd 7:00 p.m. at the Presbyterian Homes in the Kimble Fitness Center. I stated it was a
privilege to have served with him on the Council and congratulated him for his new
position.
Ward 7, Alderman Grover stated she would not be attending the next Council Session
she will be in Washington, DC. She stated her appreciation of the example Alderman
Jean-Baptiste has set for all of them as well as his commitment to the invisible residents
and the international ones, and she wished him well.
Ward 8, Alderman Rainey stated she wanted to add to Alderman Wilson’s referral does
not include the following: redevelopment of an industrial ground site; transportation is not
included; site design; bike racks fuel efficiency vehicles and a host of other additions. She
stated the thing that impressed her most about Alderman Jean-Baptiste was his devotion
to his family. and she said this Council was the best she has ever served on. She
congratulated him and thanked him for contributing to Council’s good reputation.
Ward 9, Alderman Burrus thanked the 9th Ward residents for attending the meeting last
week and the staff. She stated she would miss Alderman Jean-Baptiste perspective on
the issues he was involved with, and she congratulated him as well.
Ward 1, Alderman Fiske announced her 1st Ward meeting tomorrow night from 7-9 p.m.
in the Library. She reminded Alderman Jean-Baptiste how he referred to her and her
group as the “Activists” when she set in the audience for ten years advocating various
issues. She stated she would miss his thoughtful and respectful manner the way he dealt
with all the issues. She also thanked him for his leadership as a Council member.
City Clerk, Rodney Greene presented Alderman Jean-Baptiste with a framed poem
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composed for his departure from the Council.
City Staff Members, Doug Gaynor, and Suzette Robinson presented Alderman Jean-
Baptiste with a host of gifts from the various departments.
City Manager, Bobkiewicz stated during his interview for the position he felt comfortable
when Alderman Jean-Baptiste replied “I’m Cool with Wally” and he thanked him for the
remark and thanked him for all of the staff of the City of Evanston.
Ward 2, Alderman Jean-Baptiste first expressed thanks to his wife and daughter and
then to his constituents for all of their support. He expressed his gratefulness to the
various neighborhood organizations in the various sections of the 2nd Ward. his joy and
honor for being a member of the Council and a servant of the Evanston community. He
stated his appreciation to the City staff as a whole assisting him in all of his endeavors,
and then the various media organizations. He finally told the Council they would always
be his friends and that they had accomplished many good things with the brotherly and
sisterly love between them all.
The Honorable Judge Lionel Jean-Baptiste received a standing ovation at the conclusion
of his eloquent farewell speech.
Alderman Wilson motioned to move into Executive Session to discuss Real Estate,
Personnel, Security, Litigation and Minutes. The motion was seconded and a Roll Call
Vote was taken the result was 9-0. The Open Meeting was adjourned at 11:33 p.m.
Rodney Greene, City Clerk
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, March 14, 2011
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF A QUORUM: ALDERMAN HOLMES,
CHAIR
II. SNOW WORKER APPRECIATION PRESENTATION
II. APPROVAL OF REGULAR MEETING MINUTES OF FEBRUARY 28, 2011 III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 2/27/11 $2,548,776.30
(A2) City of Evanston Bills FY2010/11 through 3/15/11 $1,660,716.66
City of Evanston Bills FY2011 through 3/15/11 $ 630,708.70
City of Evanston Credit Card Bills through 1/31/11 $ 54,510.84
(A3.1) Approval of Contract Award to G & L Contractors, Inc. for 2011 Granular
Materials (Bid 11-57)
Staff recommends City Council approval of a contract for the purchase of
granular materials to G & L Contractors, Inc. (7401 N. St. Louis Avenue, Skokie,
IL) in the amount of $35,850. Funding for this work will be from the Water Fund
and Sewer Fund, with a combined total budget of $42,000.
For Action
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(A3.2) Approval of Contract Award to G.A. Johnson & Son for the Lorraine H.
Morton Civic Center Main Entry Steps Project, (Bid 11-60)
Staff recommends approval of the Lorraine H. Morton Civic Center Main Entry
Steps Project to G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the
amount of $84,330. Funding provided by 2011 Capital Improvement Program
(CIP) Account #41516 with an allocation of $450,000. This account is intended
for a variety of projects at the Lorraine H. Morton Civic Center (LHMCC) including
the main entry staircase, asbestos abatement, fire pump replacement, directory
signage and life/safety improvement plan.
For Action
(A3.3) Approval of Single Source Purchase for Cold Patch Material from Healy
Asphalt Company, LLC
Staff is requesting approval of a single source purchase of cold patch material for
cold weather street maintenance activities from Healy Asphalt Company, LLC
(3401 S. Busse Road, Mount Prospect, IL) in the amount of $50,000. Healy
Asphalt is the only regional supplier of UPM (unique paving materials) high
performance cold patch mix. Funding for this work will be from Streets General
Fund (2670-65055) in the amount of $30,000, Water Fund (7115-65051) in the
amount of $10,000, and Sewer Fund (7400-65051) in the amount of $10,000.
For Action
(A3.4) Approval of Contract Award to North Suburban Asphalt Maintenance for
2011 Crack Sealing Program
Staff recommends City Council approval of a contract in response to Request for
Bids through the Municipal Partnering Committee to award the 2011 Crack
Sealing Contract to the lowest responsive and responsible bidder, North
Suburban Asphalt Maintenance (Park Ridge, IL) in the amount of $50,000.
Funding for this work will be from General Fund Street Maintenance Account
(2670.62509) in the amount $50,000 which has $75,000 budgeted for contract
maintenance for FY 2011.
For Action
(A3.5) Approval of 2011 Congestion Mitigation and Air Quality (CMAQ) Grant
Application for Dempster Street Signal Modernization Project and CTA
Yellow Line In-Fill Station - Phase I Environmental Study
Staff recommends authorization for the City Manager to apply for 2011
Congestion Mitigation and Air Quality (CMAQ) Grants for the Dempster Street
Signal Modernization Project and the CTA Yellow Line In-Fill Station - Phase I
Environmental Study. The estimated cost of the Dempster Street Signal
Modernization Project is $990,000; including CMAQ Grant funding of $790,000
and General Obligation debt of $200,000. The estimated cost of the CTA Yellow
Line In-Fill Station - Phase I Environmental Study is $2,130,000; including CMAQ
Grant funding of $1,704,000 and General Obligation debt of $426,000. Since the
City will not receive approval until late 2011, the above amounts will appear in
the 2012 Budget and Capital Improvements Plan.
For Action
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(A3.6) Approval of SWANCC Disposal Contract for FY 2011
Staff recommends approval of the 2011 refuse disposal fees to SWANCC (Solid
Waste Agency of Northern Cook County) in the amount of $75,000 for capital
costs, $780,000 for operations and maintenance and $60,000 in recycling
transfer fees. Funding to be provided by the Solid Waste Fund Accounts
7685.68310 (capital), 7685.62405 (operations and maintenance), and
7690.62415 (recycling). These accounts have budgets of $83,300, $899,640,
and $788,018 respectively for FY2011. Under an intergovernmental agreement,
the City is required to make certain payments to SWANCC for capital,
operations, maintenance, and disposal costs for the collection, transportation and
disposal of municipal waste generated within the City of Evanston.
For Action
(A4.1) Approval of Change Order No. 1 for Groot Yard Waste Contract
Staff recommends approval of change order No.1 to the yard waste contract with
Groot Industries, Inc. in the amount of $0.55 per stop per month for the
remainder of 2011, $0.27 per stop per month for 2012, $0.21 per stop per month
for 2013, 0.15 per stop per month for 2014 and $0.32 per stop per month for
2015 until October 31st. The total contract amount was originally approved at
$476,370, but due to higher than anticipated total cart volume is recommended at
a not to exceed $600,000 amount for 2011. Funding is to be provided by the
Solid Waste Fund (7690-62415) which has $788,018 budgeted for FY2011.
For Action
(A4.2) Approval of Change Order No.1 for the Evanston Police Department Firing
Range Project (Bid 11-13)
Staff recommends approval of change order No.1 in the amount of $84,581.41
for the Evanston Police Department Firing Range Project. This change order will
increase the current contract amount from $180,580.00 to $265,161.41. Funding
is to be provided by Capital Improvements Fund Project #415721 with a total
balance of $265,161.41.
For Action
(A5) Resolution 17-R-11 Authorizing the Use of Motor Fuel Tax Funds for
Resurfacing Dodge Avenue from Oakton Street to Lee Street
The Evanston Department of Public Works recommends City Council approval of
Resolution 17-R-11 authorizing the use of Motor Fuel Tax Funds (MFT) in the
amount of $300,000 for the Dodge Avenue Street Resurfacing Project. This
project will be funded through the Motor Fuel Tax Fund ($300,000; Fund# 200)
and the CIP Fund ($665,000; Fund # 415857).
For Action
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(A6) Resolution 18-R-11 Authorizing the Use of Motor Fuel Tax Funds for
General Maintenance of Streets
Staff recommends approval of Resolution 18-R-11 by which City Council would
authorize the transfer of $586,886 Motor Fuel Tax Funds for general
maintenance of streets by City forces. The fund transfer was approved as part of
2011 budget.
For Action
(A7) Ordinance 19-O-11: Special Assessment #1506 Alley Paving Project – North
of Main Street, East of Grey Avenue
Staff recommends approval of proposed Ordinance 19-O-11 by which City
Council would authorize paving of the alley north of Main Street, east of Grey
Avenue through the Special Assessment Process. Funding for this work will be
50% special assessment funds and 50% by home owners to be collected over a
period of ten years. The City’s share ($130,707.35) will be paid by the special
assessment fund 6365.65515.
For Introduction
(A8) Ordinance 20-O-11: Special Assessment #1507 Alley Paving Project – North
of Brummel Street, East of Callan Avenue
Staff recommends approval of proposed Ordinance 20-O-11 by which City
Council would authorize paving of the alley north of Brummel Street, east of
Callan Avenue through the Special Assessment Process. The estimated total
special assessment cost of paving the alley is $61,150.10. The City’s share is
$45,862.57 which is 75% of the total cost due to the adjacent CTA property on
the north side of the proposed alley paving project. It has been the City’s practice
to fund the share of public agencies. Funding for this work will be 75% special
assessment funds and 25% by home owners to be collected over a period of ten
years. The City’s share ($45,862.57) will be paid by the special assessment fund
6365.65515.
For Introduction
(A9) Ordinance 21-O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor
Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer
Local Liquor Commissioner recommends City Council adoption of Ordinance 21-
O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to
Regulate Wine Tastings and Permit Sales of Warm Beer. The proposed
ordinance will permit licensees to charge for wine tastings and to sell warm beer
in no more than 10% of their stores. The proposed amendments conform to state
statute.
For Introduction
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IV. ITEMS FOR DISCUSSION
(APW1) Street Sweeping Discussion Follow-Up
(APW2) Bus Shelter
V. COMMUNICATIONS
VI. ADJOURNMENT
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MEETING MINUTES
Administration & Public Works
Monday, February 28, 2011
5:45 P. M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Burrus, Ald. Fiske, Ald. Holmes,
Ald. Jean-Baptiste, Ald. Rainey
Members Absent:
Staff Present: Wally Bobkiewicz, Dolores Cortez, Paul D’Agostino, Jeff Cory,
Joellen Earl, Chief Eddington, Grant Farrar, Sarah Flax, Doug
Gaynor, Steve Griffin, Curtis Hanawalt, Jewell Jackson, Lonnie
Jeschke, Chief Klaiber, Stefanie Levine, Marty Lyons, Joe McRae,
Suzette Robinson, Patrick Sheeran, Bruce Slown, Dave Stoneback,
Rickey Voss, Davon Woodard
Presiding Member: Alderman Holmes
Declaration of Quorum
With a quorum present, Chairman Holmes called the meeting to order at 5:55 P. M.
APPROVAL OF MEETING MINUTES February 14, 2011
It was moved by Ald. Burrus and seconded by Ald. Fiske that the minutes of the
February 14, 2011 meeting be approved.
A voice vote was taken and the minutes were approved.
NEW BUSINESS
ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 2/13/11 $2,522,639.35
It was moved by Ald. Burrus and seconded by Ald. Rainey that the Payroll of
February 13, 2011 be approved. A voice vote was taken and the payroll was
approved.
(A2) City of Evanston Bills through 2/27/11 $2,212,467.23
Ald. Rainey asked for a report concerning the HPRP grant. Who handles it and
who does the counseling. Marty Lyons (Assistant City Manager) said that she
would get one quickly. Ald. Rainey thought the reimbursement for taxi coupons
shows that one company is being used more than the others. She asked if it was
because some taxis refuse to accept coupons. She also noted that there use to
be an annual report on this issue and one has not been received recently.
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It was moved by Ald. Rainey and seconded by Ald. Burrus that the Bills List of
February 27, 2011 be approved. A voice vote was taken and the Bills List was
approved.
(A3.1) Approval of Contract Award for Watercraft Maintenance and Repair Services
(Bid 11-51)
Staff recommends approval of the lowest responsive and responsible bid for
Watercraft Maintenance and Repair Services (Bid 11-51) to Full Throttle
Marine Incorporated (45 Baker Road, Lake Bluff, IL) in the amount of
$31,860 for the period of April 15, 2011 through April 14, 2012. Funding
provided by the Fleet Services Fund for Major Maintenance, Material to
Maintain Autos 7710.65060 with a FY2011 budget of $910,000. The allocation
for these services within the budget is $35,000.
Ald. Rainey pointed out that the City owns seven boats and that the price for this
one is very good. She asked if it is a wave-runner and Doug Gaynor ( Director,
Parks, Recreation and Community Services Department) said it was not. Asked
where the boat will be moored, D. Gaynor said that the City has a cost free slip in
Wilmette. Ald. Rainey noted that the report said that there is no Evanston based
business that can handle this work. She concluded that if the City had a marina,
there would be several to choose from.
It was moved by Ald. Burrus and seconded by Ald. Rainey that A3.1 be
approved. A voice vote was taken and it was approved.
(A3.2) Approval of Single Source Street Sweeper Repair
Staff recommends pre-approval of repair expenses associated with a bi-
annual inspection, overhaul, and required repairs of Street Sweeper # 667
in an amount not to exceed $24,000 from Standard Equipment Company
(2033 W. Walnut Street, Chicago, IL). Standard is the authorized single
source service provider for our geographic location for Elgin Pelican
products. Standard has provided an estimate of $21,829.37 for this work.
Funding for this service will be provided from the FY2011 Budget, Fleet
Services “Material to Maintain Autos” (7710.65060). This not-to-exceed
expense amounts to 2.6% of the $910,000 budgeted for this type of service.
It was moved by Ald. Rainey and seconded by Ald. Jean-Baptiste that A3.2 be
approved. A voice vote was taken and it was approved.
(A3.3) Approval of Recycling Collection Vehicle Purchase
Staff recommends approval for the purchase of a recycling collection
vehicle in the amount of $153,170 from Transchicago Truck Group (776 N.
York Road, Elmhurst, IL) via State Bid Contract #4015598. Funding is
provided from the Fleet Services Capital Outlay Budget for Automotive
Equipment (7720.65550) for the FY2011, of which $190,000 has been
allocated for this purchase. Funding will be provided from two sources.
The Fleet Capital Outlay Budget will provide $98,170 with the remaining
$55,000 provided by a grant from the Illinois Recycling Grants Program.
Grant #10-442005 sponsored by the Illinois Department of Commerce and
Economic Opportunity.
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Ald. Fiske asked for an opinion concerning hybrid cars. Her car after five years
has dropped the mileage from 40 miles to the gallon to 20. Lonnie Jeschke
(Manager Fleet Operations) said that research has been done on the subject.
Chicago is going to invest in some. The downside is that the storage bins are too
short for the cars. It is also financially prohibitive, they are twice the price of a
regular sedan.
It was moved by Ald. Burrus and seconded by Ald. Rainey that A3.3 be
approved. A voice vote was taken and it was approved.
(A3.4) Approval of Contract Award to International Piping Systems, Inc. for the
Main Library Chiller Replacement Project (Bid 11-54)
Staff recommends approval of the Main Library Chiller Replacement Project
to International Piping Systems, Inc. (444 E. State Parkway, Suite 123,
Schaumburg, IL) in the amount of $258,300. Funding Provided by the 2011
CIP account #415950, with a budget of $281,600.
It was moved by Ald. Jean-Baptiste and seconded by Ald. Burrus that A3.4 be
approved. A voice vote was taken and it was approved.
(A3.5) Approval of Renewal of Annual Oracle (IRIS) Maintenance and Support
Agreement
Staff recommends approval to renew the annual sole source maintenance
and support agreement for the term March 1, 2011 through February 28,
2012 with the Oracle Corporation (20 Davis Drive, Belmont, CA) for the
City's Integrated Resource Information System (IRIS) software, in the
amount of $140,800. Payments to Oracle Corporation are made quarterly, in
four equal payments of $35,200. There is no increase from the prior year,
which is the second year that the City has saved $35,179.69 over our 2009
contract. Funding is provided by the Computer Licensing and Support
operating account in the Information Technology Division. Account:
1555.62340.
It was moved by Ald. Rainey and seconded by Ald. Jean-Baptiste that A3.5 be
approved. A voice vote was taken and it was approved.
(A3.6) Approval of Contract Award to Clauss Brothers Inc. for the Brummel
Richmond Tot Lot Renovation Project (Bid 11-49)
Staff recommends approval of the Brummel Richmond Tot Lot Renovation
Project to Clauss Brothers Inc. (360 West Schaumburg Road, Streamwood,
IL) in the amount of $234,180. This project will include the complete
renovation of the existing park and playground at Brummel Park, located at
the corner of Brummel and Richmond. Funding provided by FY2011 CIP
Account #415347 with a budget of $295,000 and by FY2011 CDBG Account
#5170.6297 with a budget of $50,000. Total budgeted amount is $345,000.
Ald. Rainey thought that the length of time between construction and renovation
needs to be shortened. She also mentioned that an effort needs to be made to
bring the little parks up to standards. Ald. Jean-Baptiste noted that two years
ago the committee received a schedule for renovations of the parks. He asked
D. Gaynor if he planned to re-republish that schedule. He felt keeping the
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rotation was very important. D. Gaynor said that is was a five-year plan for the
City. Some of the items will be discussed at the March 22 meeting on Capital
Projects. However, he stated that the plan is handled by what can be paid for.
Wally Bobkiewicz (City Manager) added that there is not much money in the
new CIP funds. The five-year plan is no longer valid. Ald. Jean-Baptiste said he
understood that money was a big factor but asked how parks would be chosen
as the City moves forward. Will the Aldermen be involved or just the Recreation
Department? W. Bobkiewicz said both will have input but with limited funds,
emergencies will rise to the top. He stated that he would request guidance from
the Council for the FY2012 budget and how to meet the needs. We came to
Council he said with a list of priority projects and then an alternate plan was
created which the Council approved. Nevertheless, it is a funding issue. The
new list has been pared down. Ald. Holmes asked what happens to the projects
and their position in line. W. Bobkiewicz noted that is a challenge for the Council.
However, the list is growing due to emergencies. The Council will be asked to
give direction. Ald. Rainey referred to the current condition of the Richmond Tot
Lot. All the items required are there. However, she asked why it took so long to
accomplish. W. Bobkiewicz agreed. But, he said, CIP is a more realistic snap
shot of readjusted priorities. Ald. Jean-Baptiste mentioned that Penny Park was
supposed to be up as a priority. W. Bobkiewicz said that he understands that the
Council needs to be addressed on these matters.
It was moved by Ald. Rainey and seconded by Ald. Jean-Baptiste that A3.5 be
approved. A voice vote was taken and it was approved.
(A4) Approval of Policy for Sponsorship and Advertising
Staff recommends that the City Council approve guidelines regarding
sponsorship, advertising and strategic supplier relationships for the City of
Evanston. The policy provides guidelines for the solicitation of advertising
and marketing partnerships. The Development Office, under the direction
of the City Manager, will be responsible for the implementation of this
policy.
Ald. Fiske and Ald. Rainey asked for an elaboration on the subject. W.
Bobkiewicz said that the creation of a Development Office was to maximize non-
tax revenue. This plan is one way to do it. The next item talks about advertising
using a third party. This policy will create the framework to continue.
It was moved by Ald. Rainey and seconded by Ald. Jean-Baptiste that A4 be
approved. A voice vote was taken and it was approved 4 -1 Ald. Fiske voting no.
(A5) Approval of City of Evanston Advertising Pilot Project
Staff recommends that the City Council support the distribution of a
Request for Proposal (RFP) to implement an advertising pilot project on
select City assets within downtown Evanston and along the City’s
lakefront. In order to secure additional external revenue from non-
traditional sources staff recommend that the City Council approve the
creation and distribution of an RFP for an advertising pilot project, which
could provide unrestricted revenue to support the City’s programs and
initiatives.
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Ald. Fiske asked for an explanation of how this will appear in town. W.
Bobkiewicz noted that the previous item was on how to move forward. This item
is to get to a place that will be a good pilot such as naming signage on
beachfront buildings and kiosks for ads. It could suggest having video cameras
for pictures, signs at parking garages in vacant storefronts. This is the next step,
selecting a third party to gather information of who is in this business. There are
questions of ascetics and verbiage and what the market place is like. They will
be charged with returning with a definite plan. This plan will include community
standards. If not viable, it will be crossed off the list. Ald. Burrus did not see
advertising at the beachfront but thought the parking garages were a good
location. She also thought advertising special events was a good idea. She
asked if the City code on signage would be imposed. She also said that the Art
Institute of Chicago should be contacted. They have a very fine and unobtrusive
policy on advertising. W. Bobkiewicz said the Alderman was correct. Mr. Davon
Woodard is here to find a 3rd party for advertising. He is already working on
sponsorships. Ald .Rainey noted that several years ago you could see the Home
Depot sign from afar. At the time, she asked the City to hire someone to get a
sponsorship but she never heard anything more. W. Bobkiewicz mentioned that
the City raised eighteen thousand dollars in sponsorships in 2006. It was all done
in house. Park festivals have sponsors. Mr. Woodard feels we can do much
more. Hiring a third party is only for finding ways for advertising. Ald. Rainey
stated that one thing resident’s talk about at ward meetings for park renovations
is to enhance them with water works, a water feature for viewing and a fountain
for drinking (both people and dogs). She also asked for a status report on the
bus shelters. Suzette Robinson (Director of Public Works) said the item is on
the agenda for the March 14 Council Meeting for final direction. Ald. Fiske said
she was reluctant to vote tonight. Before the City moves ahead we should have
community meetings. She also asked for a full explanation concerning parking
garages and storefronts. W. Bobkiewicz referred to the Maple Street garage and
the empty store the City owns. It could be used. Ald. Fiske asked if private
owners could negotiate and W. Bobkiewicz said it is not being contemplated at
present. Ald. Fiske suggested that Fountain Square should not be re-named. W.
Bobkiewicz stated that there will be boundaries to stay within. Viable advertising
by City standards means to examine how far the City can go. Other sites have
found significant income in advertising. This is only to explore non-tax revenue.
Ald. Grover thought the idea had traction. She asked if existing advertising would
be folded in such as on scoreboards. W. Bobkiewicz said that it would. Ald.
Grover asked what would happen when standards changed. She also asked if
businesses could be part of the program. Ald. Burrus thought the City could not
let just anyone advertise. There needs to be a clause about right-of refusal. Ald.
Grover thought that if the code reflects business, then it is okay. If it does not,
they cannot advertise.
It was moved by Ald. Rainey and seconded by Ald. Jean-Baptiste that A5 be
approved. A voice vote was taken and it was approved 4 – 1 Ald. Fiske voting no.
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(A6) Resolution 6-R-11 Authorizing the City Manager to Enter Into Renewals of
Resident Artist Leases for Spaces at the Noyes Cultural Arts Center
Staff recommends approval of Resolution 6-R-11 authorizing the City
Manager to enter into renewals of resident artist leases for the first year of
a three-year lease term. Revenue from rent payments will be posted to
account 3710.53565 (Noyes Center) in the City of Evanston General Fund.
Ald. Burrus questioned the amount for monthly parking, $26.00/$17.00 stating
that it was a very good deal. Why she asked is the City charging so little? A
Northwestern student, taking one class at Noyes, can get a permit and then use
the Purple Line to get to campus avoiding higher prices in the campus area. D.
Gaynor said that the fee is consistent with other lots. Non-students cannot get a
permit. Ald. Rainey asked Rickey Voss ( Manager Parking Systems) if you had
to be associated with Noyes Cultural Arts Center to get a permit and D. Gaynor
said that you do. When asked about base fees at other lots, R. Voss said the
cost is $30.00 and at some sites, $50.00. Ald. Burrus asked how the City justified
$17.00 when the cheapest price at other locations is $30.00 R. Voss offered to
get an answer to the committee. W. Bobkiewicz noted that Ald. Burrus had drawn
a correlation that had not been drawn before. He offered to hold this item for
now. Ald. Rainey asked when the leases start and when told the effective date
was March 1, she said that the City should not hold up this item that refers to all
the leases. Ald. Fiske asked if the City will look at other facilities that offer
classes and compare them. W. Bobkiewicz said there are no other like
situations. Ald. Rainey asked if the lease said the tenant is entitled to a parking
space. D. Gaynor referred her to Appendix D on page 176. He also said that in
addition to the 35-leased spots, there are 18-metered spaces. Ald. Burrus stated
that she did not understand. The City is talking about advertising but they do not
look at this situation. There are more dollars available. The City is not obligated
to supply a parking space. W. Bobkiewicz said that if the committee wants to
make a change to Appendix D such as $30.00 across the board, they can do so.
Ald. Rainey asked if the tenants have been given their leases to review. This is
bad timing. How can the City do an amendment she asked. Ald. Burrus stated
that there is the question of why the committee got this to review the day before
the leases go into effect. W. Bobkiewicz apologized. Ald. Holmes said that the
lease goes until December 31, 2011 for the first of three years. Why can’t we
say the lease will be amended for January 1 2012? Ald. Fiske asked R. Voss
where the resident permit parking was in the neighborhood. R. Voss said that
Maple Street from Foster to Noyes was all permit parking. Ald. Fiske moved to
support notifying tenants at Noyes that at the end of the first year of this lease,
that parking rental cost will be reviewed for market levels. Ald. Jean-Baptiste
seconded the motion.
It was moved by Ald. Jean-Baptiste and seconded by Ald. Rainey that A6 as
amended be approved. A voice vote was taken and it was approved.
(A7) Resolution 12-R-11 Authorizing the General Obligation Bond
Reimbursement
Staff recommends approval of Resolution 12-R-11 by which City Council
would authorize that payments relating to FY2011 Capital Improvement
Plan (CIP) project expenditures up to $10.0 million be reimbursed by the
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subsequent 2011 General Obligation bond issuance. Total project costs to
be funded from this bond issue are equal to $9,693,500.
It was moved by Ald. Burrus and seconded by Ald. Jean-Baptiste that A7 be
approved. A voice vote was taken and it was approved.
(A8) Resolution 15-R-11 Interfund Loan of $4.0 Million from Parking Fund to
Sewer Fund
Staff recommends the short-term interfund loan of $4.0 million from
Parking Fund to Sewer Fund. This short-term loan is a temporary
substitute for the General Obligation (G.O.) bonds approved to be issued in
2010-11 per the October 11, 2010 Sewer System Report (attached). In order
to save on debt issuance costs, the G.O. Bonds to fund Sewer operations
will be combined with the total 2011 Capital Improvements G.O. Bond issue
scheduled for the spring of 2011.
Ald. Rainey asked if any of the Parking Funds 16.5 million is in cash. M. Lyons
stated that it is an estimate of cash in the bank. The Parking Committee has set
aside dollars for replacement of facilities. Almost all dollars in the fund are
earmarked.
It was moved by Ald. Jean-Baptiste and seconded by Ald. Burrus that A8 be
approved. A voice vote was taken and it was approved.
(A9) Ordinance 08-O-11, Amending City Code Subsection 8-5-3 (D) to Prohibit
Depositing of Yard Waste in Any Street, Alley or Public Place
Staff is recommends introduction of Ordinance 8-O-11 to prohibit yard
waste from being deposited in public places, including streets and alleys,
and to establish a fee schedule for violating the proposed ordinance.
There was no motion from the floor.
(A10) Ordinance 9-O-11, Amending Title 9, “Public Safety,” Chapter 5, “General
Offenses,” Section 23 “Noises Prohibited” and Other Sections of the City
Code Related to Landscaping Services
Staff recommends City Council introduction of Ordinance 9-O-11 amending
City Code Subsection 9-5-23-(D) “Noises Prohibited” and other Sections of
the City Code related to landscaping services. Staff recommends revising
the language of the ordinance to read “any leaf blower machine,” to include
both electric and gas powered leaf blowers.
There was no motion from the floor. Ald. Rainey said that until eliminating leaf
blowers all together, both gas and electric, with no one enforcing the ordinance,
there is no reason to discuss this one. Adding another type of blower to the
ordinance will not decrease the number of residents who use their blowers during
the banned times. We need to figure out a way to enforce the ordinance she
concluded. Ald. Burrus said that in addition to yard waste she thought these two
ordinances are good. However, they are not being or cannot be enforced. Ald
Jean-Baptiste said that the other issue is if the City wants to put pressure on
those who got electric blowers. They have tried to comply and the City should
not go after them. Ald. Fiske stated that leaf-blowers are here to stay. However,
she said, the health concern is serious. It is good to move people away form gas
to electric. This ordinance is not appropriate. W. Bobkiewicz said the ordinance
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came about because of complaints about the noise last fall. Some feel that using
electric blowers was skirting the law on gas blowers. Ald. Rainey suggested
placing a warning letter on water bills to advise those with blowers that there are
time restrictions. Suzette Robinson (Director of Public Works) noted that as far
as enforcement is concerned, by the time the Police arrive, the user is long gone.
Some crew chiefs and CD inspectors can enforce if allowed. As to yard waste in
the streets, notice has been given to the residents. We have had an increase in
waste collection. Ald. Rainey thought this ordinance would allow the City to fine
residents who do not clean up leaves that fall from trees. Public pressure and
notices have to be done. Street staff use to report many things such as lights
being out, damaged areas, etc. They can report ordinance abuse.
It was moved by Ald. Rainey and seconded by Ald. Jean-Baptiste that A9 be
removed from the agenda. A voice vote was taken and it was approved.
(A11) Ordinance 15-O-11, Amending Civil Service Commission Rules
Staff recommends approval of Ordinance 15-0-11 amending the Civil
Service Commission Rules which would grant two (2) preference points to
Evanston residents, charge applicants a reasonable fee for examination,
and reduce the age requirements for applicants from twenty-one (21) to
twenty (20) years old.
Ald. Burrus thought this was a great idea. She stated that the City needs to talk
to residents, they might be more interested. She also thought the fee might be a
hardship for some. Ald. Jean-Baptiste gave thanks to Chief Klaiber for his
initiative to find a way to diversify the force and to get the residents involved.
Chief Greg Klaiber (Fire Chief) said a concern of his had been that so few
Evanston residents are on the force. The profession can do much for the whole
community with residents on the team. March 21 is the test date. Starting on
March 1, ads and community activities will be held to discuss this.
Ald. Holmes noted that a suspension of rules had been asked for so this item
could be introduced and go for action at City Council. The full committee agreed.
It was moved by Ald. Rainey and seconded by Ald. Jean-Baptiste that A10 be
approved. A voice vote was taken and it was approved.
IV. ITEMS FOR DISCUSSION
(APW1) Street Sweeping Discussion
S. Robinson presented, in a hand out, a choice of Street Sweeping options to the
committee. She asked for direction to be given at the next meeting so letters can
go out and signs can be changed before the April 1, 2011 effective date. There
are minimal changes that are carefully outlined in the hand out. Ald. Fiske asked
about the streets that are swept weekly and did not appear in the document. S.
Robinson said that the downtown schedule will remain as it is. Ald. Burrus asked
what street sweepings really accomplish. It does not look any different the day
after a sweeping. S. Robinson said that the sweeper has a vacuum on it to suck
up debris. Dump trucks then go out to remove the debris. If not kept to a
minimum, such items can stop up sewers and cause flooding. The community
really does look better, S. Robinson also commented that she is unaware of any
community that does not provide street sweeping.
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V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Burrus moved and Ald. Jean-Baptiste seconded a motion to adjourn.
A voice vote was taken and the motion was approved at 7:35 P. M., February 28,
2011.
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: March 9, 2011
Recommended Action: Staff recommends approval of the city of Evanston
Payroll and Bills List.
Summary:
Payroll – February 14, 2011 through February 27, 2011 $2,548,776.30
(Includes employer portion of IMRF,
Social Security, and Medicare)
Bills List – March 15, 2011
FY: 2010/11 $1,660,716.66
(General Fund Amount - $347,994.18)
FY: 2011 $ 630,708.70
(General Fund Amount - $25,180.59)
TOTAL BILLS LIST AMOUNT $2,291,425.36
Credit Card Activity – Period End January 31, 2011 $ 54,510.84
Attachments: Bills List
January Credit Card Transactions
For City Council meeting of March 14, 2011 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.13040 ILLINOIS PAPER COMPANY COE CIVIC CENTER OFFICE PAPER 1,029.05
100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT PROGR.962.05
100.22730 BANK OF AMERICA COMMERCIAL CAR *PURCHASING CARD JAN. 2011 54,510.84
100.13040 ILLINOIS PAPER COMPANY ADDTL FUNDS FY 10-11 653.90
57,155.84
1300 CITY COUNCIL
1300.65025 RAINEY, ANN *REIM. LUNCH MEETING 2-10-11 56.41
56.41
1400 CITY CLERK
1400.62210 WINDY CITY PRESS ELAINE L. AUTWELL DEPUTY CITY 18.00
18.00
1510 PUBLIC INFORMATION
1510.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PRG OCT-DEC 1,065.64
1510.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PRG OCT-DEC 67.39
1,133.03
1705 LEGAL ADMINISTRATION
1705.62509 HANSEN, ANJANA HEARING OFFICER 990.00
1705.62509 GREENSPAN, JEFFERY D HEARING OFFICER SERVICES 2,190.00
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 15.59
1705.62295 ILLINOIS INSTITUTE FOR CONTUIN *REPLACES CHK 377806 295.00
1705.52570 GONZALEZ, EDUARDO F.COMPLIANCE TKT. REFUND 125.00
1705.62509 LAW OFFICE OF MITCHELL C. EX ADMN. HEARING OFFICER 1,410.00
1705.65045 DRIVERS LICENSE GUIDE 2011 I.D. CHECKING GUIDE 1,493.00
1705.62509 BRUNNER, SUSAN D HEARING OFFICER 3,080.00
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 38.15
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 72.19
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 5.64
9,714.57
1905 ADM.SERVICES- GENERAL SUPPORT
1905.65095 PIONEER PRESS AD 38.40
38.40
1910 FINANCE DIVISION - REVENUE
1910.62431 GARDA CL GREAT LAKES, INC.CASH PICK UP SERVICES 1,567.59
1910.52010 WALLER, REBECCA REFUND STICKER PURCH. 2X 75.00
1910.62315 MAIL SORT, INC.PROCESSNG DAILY MAIL 757.80
1910.51585 MCLANE MIDWEST REFUND CIGARETTE TAX 959.09
1910.65095 OFFICE DEPOT OFFICE SUPPLIES 2010-2011 64.06
1910.52010 TUCKER, MARGARET REFUND STICKER PURCH. 2X 37.50
1910.62431 GARDA CL GREAT LAKES, INC.CASH PICK UP SERVICES 18.75
1910.52010 JURDY, DONNA REFUND OVERPAYMENT 95.00
1910.62431 GARDA CL GREAT LAKES, INC.CASH PICK UP SERVICES 38.60
3,613.39
1920 FINANCE DIVISION - ACCOUNTING
1920.65095 OFFICE DEPOT OFFICE SUPPLIES 2010-2011 5.88
Page 40 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5.88
1929 HUMAN RESOURCE DIVISION
1929.62270 NORTH SHORE UNIVERSITY HEALTH CONSORTIUM PAYMENT 12-26-10 6,955.00
6,955.00
1932 INFORMATION TECHNOLOGY DIVI.
1932.65095 CYMBAL COMMUNICATIONS VXI V100 WIRELESS HEADSETS 19.95
1932.64505 CALL ONE COMMUNICATION SYSTEM 7,701.48
1932.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PRG OCT-DEC 409.50
1932.65605 SOUND INC.MAINT. CHARGES NEC 2400 824.16
1932.62380 US Bank COPIER LEASE 1,641.52
1932.65095 CYMBAL COMMUNICATIONS VXI V100 WIRELESS HEADSETS 2,170.00
1932.62340 VERMONT SYSTEMS INC RECTRAC & WEBTRAC SUPPORT 7,540.05
1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATION CHARGES 1,055.76
21,362.42
1940 MISC. EXPENDITURES / BENEFITS
1940.62706 AUTOBARN MOTORS, LTD.SALES TAX REVN. SHARNG 7-12 170,954.18
1940.61510 EAP CONSULTANTS, INC.EMPLOYEE SERVICES 1,033.34
171,987.52
1941 PARKING ENFORCEMENT & TICKETS
1941.52505 WHITELEY, SUSANNE REFUND SNOW EMG. TICKET 100.00
1941.62451 SMITH, DAVID REIMB. SNOW EMG. TOWING CHARGE 145.00
1941.52505 CAWLEY, JOHN S.REFUND SNOW EMERG. TICKET 100.00
345.00
2105 PLANNING & ZONING
2105.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 80.81
80.81
2115 HOUSING CODE COMPLIANCE
2115.62190 GARRISON, LARRY GRAFFITI REMOVAL 275.00
275.00
2126 BUILDING INSPECTION SERVICES
2126.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 24.72
2126.65095 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 625.00
649.72
2128 HOMELESS SERVICES
2128.67115 INTERFAITH ACTION OF EVANSTON SHLT GRANT HOSPITALITY CNTR 365.38
2128.67115 INTERFAITH ACTION OF EVANSTON SHLT GRANT SOUP KITCH 640.24
1,005.62
2150 HPRP GRANTS
2150.63156 CONNECTIONS FOR THE HOMELESS HPRP JANUARY 2011 1,080.00
2150.63158 CONNECTIONS FOR THE HOMELESS HPRP JANUARY 2011 493.47
2150.63157 CONNECTIONS FOR THE HOMELESS HPRP JANUARY 2011 7,560.00
2150.63157 CONNECTIONS FOR THE HOMELESS HPRP JAN.2011 FINANC. REVIEW 239.27
2150.63156 CONNECTIONS FOR THE HOMELESS HPRP JAN.2011 FINANC. REVIEW 190.94
9,563.68
2205 POLICE ADMINISTRATION
2205.65040 LAPORT INC JANITORIAL SUPPLIES 50.18
Page 41 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2205.65040 MATRX MEDICAL DISCIDE ULT TOWELETTES 100.80
150.98
2210 PATROL OPERATIONS
2210.65020 UNIFORMITY, INC.UNIFORM ISSUES 23.70
2210.65020 CHICAGO BADGE & INSIGNIA RETIREMENT BADGES 225.67
249.37
2230 JUVENILE BUREAU
2230.62360 HENRY, BRIAN *TOBACCO COMPLIANCE OPERATION 400.00
400.00
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 121.80
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 133.57
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 88.42
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 23.13
2240.65095 OFFICE DEPOT CREDIT BINDER/HANG, VINYL 258.02-
108.90
2245 COMMUNICATIONS
2245.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 2,956.08
2245.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 2,965.31
2245.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 3,026.13
8,947.52
2250 SERVICE DESK
2250.65125 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 148.14
2250.65125 SIMPLEX GRINNELL SERVICE AGREEMENT 449.25
2250.65125 PRECISION DYNAMICS CORP SUPER WIDE BAND WHITE 68.15
2250.65125 MEDLINE INDUSTRIES SUPPLIES 417.37
2250.65125 MEDLINE INDUSTRIES SLIPPERS/SUPPLIES 97.14
1,180.05
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 75.60
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 35.70
111.30
2260 OFFICE OF ADMINISTRATION
2260.62295 COLLEGE OF DUPAGE TRAINING 2,045.00
2260.62295 NORTH EAST MULTI-REGIONAL TRAI ARREST, SEARCH & SEIZURE 50.00
2260.62295 EVANSTON ATHLETIC CLUB FITNESS 316.50
2260.62295 NORTH EAST MULTI-REGIONAL TRAI INTRO. COMPUTER FRAUD 300.00
2260.62295 COLLEGE OF DUPAGE TRAINING 2,045.00
4,756.50
2265 NEIGHBORHOOD ENFORCEMENT TEAM
2265.65125 PROVANTAGE CORPORATION SHIPPING 7.00
2265.65125 PROVANTAGE CORPORATION METRA BATTERY TERMINAL 18.00
25.00
2270 TRAFFIC BUREAU
2270.65125 CHAHAL, SANDIP K.TOW REFUND 145.00
145.00
Page 42 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2280 ANIMAL CONTROL
2280.62225 BETTER METHODS ANIMAL SHLT TRASH CAN LINERS 353.70
353.70
2285 PROBLEM SOLVING TEAM
2285.65020 UNIFORMITY, INC.UNIFORM ISSUES 123.90
123.90
2305 FIRE MGT & SUPPORT
2305.65095 OFFICE DEPOT OPEN PO OFFICE SUPPLIES 271.92
2305.65125 J & L ENGRAVING PAS TAGS 22.50
2305.65125 J & L ENGRAVING PAS NAME PIECE 244.80
2305.65020 AIR ONE EQUIPMENT 3-SETS TURN OUT GEAR/NEW HIRES 5,695.00
2305.65070 AIR ONE EQUIPMENT GEAR REPAIR 67.00
6,301.22
2315 FIRE SUPPRESSION
2315.65125 SAM'S CLUB DIRECT STORAGE SHELVING 279.48
2315.65040 LAPORT INC JANITORIAL SUPPLIES 493.61
2315.62295 VILLAGE OF ROMEOVILLE FIRE ACA ICE RESCUE COURSE 290.00
1,063.09
2407 HEALTH SERVICES ADMIN
2407.62490 FEDERAL EXPRESS CORP.DENTAL SEALANT GRANT SHIPPING 19.25
2407.65025 SAM'S CLUB DIRECT FOOD/SUPPLIES 52.07
71.32
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62477 NEXTEL COMMUNICATIONS WIRELESS SERVICE 106.01
2435.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 131.67
237.68
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2020/11 38.58
2455.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2020/11 232.09
2455.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 50.10
320.77
2605 DIRECTOR OF PUBLIC WORKS
2605.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 45.80
45.80
2610 MUNICIPAL SERVICE CENTER
2610.65090 GRAINGER, INC., W.W.FIRE EXTING.276.00
276.00
2625 ENGINEERING
2625.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 212.04
212.04
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.65070 ELCAST LIGHTING STREETLIGHT FIXT. REPAIRS 640.00
2640.64007 COMED MONTHLY CHARGES 40.60
2640.64006 COMED MONTHLY CHARGES 673.14
2640.64008 COMED MONTHLY CHARGES 81.21
2640.64008 COMED MONTHLY CHARGES 74.55
Page 43 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2640.64008 COMED MONTHLY CHARGES 60.30
2640.64007 COMED MONTHLY CHARGES 7,261.27
2640.64007 COMED MONTHLY CHARGES 44.40
2640.64006 COMED MONTHLY CHARGES 26,172.55
2640.64006 COMED MONTHLY CHARGES 250.02
2640.64006 COMED MONTHLY CHARGES 450.31
35,748.35
2665 STREETS AND SANITATION ADMINIS
2665.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 2,174.11
2,174.11
2680 SNOW AND ICE CONTROL
2680.65025 SAM'S CLUB DIRECT SNOW CREW SUPPLIES 128.24
2680.62451 LOUIE'S TOWING TOWING RETAINER 210.00
2680.62451 MONARCA TOWING SERVICE, INC. TOWING RETAINER 210.00
2680.62451 PRO CAR CARE, INC.TOWING RETAINER 210.00
2680.62451 R & L TOWING TOWING RETAINER 630.00
2680.62451 RENDERED SERVICES INC.TOWING RETAINER 420.00
2680.62451 PONCH TOWING TOWING RETAINER 210.00
2680.62451 SCT SERVICES, INC.TOWING RETAINER 420.00
2680.62451 TBONE TOWING TOWING RETAINER 210.00
2680.62451 ULRIC RECOVERY, INC.TOWING RETAINER 210.00
2680.62451 VIC'S TOWING, INC.TOWING RETAINER 210.00
2680.62451 WWF TOWING TOWING RETAINER 210.00
2680.62451 AUTO CARRIER EXPRESS, INC. DBA TOWING RETAINER 630.00
2680.62451 AUTO RECOVERY AND TOWING DIVIS TOWING RETAINER 210.00
2680.62451 DOUBLE "E" TOWING AND TRUCKING TOWING RETAINER 630.00
2680.62451 FEDEX KINKO'S - CAS TOWING RETAINER 420.00
2680.62451 G & J TOWING TOWING RETAINER 210.00
5,378.24
2805 CHILDREN'S SERVICES
2805.65630 BAKER & TAYLOR MAIN JUV. BOOKS 765.64
2805.65630 BAKER & TAYLOR MAIN ADULT BOOKS 2,331.41
2805.65630 BAKER & TAYLOR MAIN/NORTH JUV. BOOKS 458.00
2805.65630 BAKER & TAYLOR MAIN JUV. BOOKS 115.41
2805.65630 BAKER & TAYLOR MAIN JUV. BOOKS 296.33
2805.65100 DEMCO, INC.CHILDRENS OFFICE SUPPLIES 29.91
2805.65630 BAKER & TAYLOR CREDIT BOOKS 4.76-
2805.65630 BAKER & TAYLOR MAIN JUV. BOOKS 382.32
2805.65630 BAKER & TAYLOR MAIN/NORTH JUV. BOOKS 90.49
2805.65630 BAKER & TAYLOR MAIN JUV. BOOKS 106.64
2805.65630 BAKER & TAYLOR CREDIT BOOKS 159.61-
4,411.78
2806 ADULT SERVICES
2806.65635 EBSCO SUBSCRIPTION SERV PERIODICALS 149.00
2806.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 493.40
2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 10.00
2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 46.01
2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 2,550.44
Page 44 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2806.65630 BAKER & TAYLOR MAIN/NORTH/SOUTH ADULT BOOKS 399.18
2806.65630 BAKER & TAYLOR MAIN/NORTH YA BOOKS 47.24
2806.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 560.00
2806.65630 BAKER & TAYLOR MAIN/NORTH YA BOOKS 61.03
2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 1,064.03
2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 124.86
2806.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 1,393.47
2806.65630 BAKER & TAYLOR CREDIT BOOKS 10.00-
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 201.95
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 71.83
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 80.79
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 41.27
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 385.68
2806.65635 EBSCO SUBSCRIPTION SERV PERIODICALS 16.87
2806.65630 BAKER & TAYLOR MAIN YA BOOKS 690.94
2806.65630 BAKER & TAYLOR MAIN/NORTH/SOUTH YA BOOKS 1,338.01
2806.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 1,428.15
2806.65630 BAKER & TAYLOR MAIN YA BOOKS 367.01
2806.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 1,244.69
2806.65630 BAKER & TAYLOR MAIN/NORTH YA BOOKS 21.00
2806.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 445.41
2806.65630 BAKER & TAYLOR MAIN YA BOOKS 487.87
2806.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 747.23
2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 37.14
2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 353.37
2806.65630 BAKER & TAYLOR MAIN YA BOOKS 47.52
2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 47.44
2806.65630 BAKER & TAYLOR MAIN YA BOOKS 26.91
2806.65630 BARNES & NOBLE MAIN ADULT BOOKS 145.45
2806.65635 EBSCO SUBSCRIPTION SERV PERIODICALS 249.00
15,364.19
2820 CIRCULATION
2820.65100 4IMPRINT INC SECURITY T-SHIRTS WITH LOGO 150.11
150.11
2825 NORTH BRANCH
2825.65630 BAKER & TAYLOR MAIN/NORTH YA BOOKS 50.22
2825.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 29.32
2825.65630 BAKER & TAYLOR MAIN/NORTH/SOUTH ADULT BOOKS 133.73
2825.65630 BAKER & TAYLOR MAIN/NORTH JUV. BOOKS 550.06
2825.65630 BAKER & TAYLOR MAIN/NORTH YA BOOKS 19.19
2825.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 283.85
2825.65630 BAKER & TAYLOR MAIN/NORTH YA BOOKS 89.83
2825.65630 BAKER & TAYLOR MAIN/NORTH JUV. BOOKS 75.35
2825.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 45.73
2825.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 14.12
2825.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 29.38
2825.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 102.41
2825.65630 BAKER & TAYLOR MAIN/NORTH/SOUTH YA BOOKS 5.94
2825.65630 BAKER & TAYLOR MAIN/NORTH ADULT BOOKS 29.89
Page 45 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1,459.02
2830 SOUTH BRANCH
2830.65630 BAKER & TAYLOR MAIN/NORTH/SOUTH YA BOOKS 11.88
2830.65630 BAKER & TAYLOR MAIN/NORTH/SOUTH ADULT BOOKS 14.10
25.98
2840 MAINTENANCE
2840.65040 CINTAS #769 MAT SERVICE 55.61
2840.65040 LAPORT INC ADDTL JANITORIAL SUPPLIES 951.00
2840.65040 LAPORT INC ADDTL JANITORIAL SUPPLIES 389.25
1,395.86
2845 ADMINISTRATION
2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 179.84
179.84
3010 REC. BUS. & FISCAL MGMT
3010.65095 OFFICE DEPOT 10-11 BALNKET PO OFFICE 38.12
38.12
3015 COMMUNICATION & MARKETING SRVS
3015.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PRG OCT-DEC 189.75
189.75
3025 PARK UTILITIES
3025.64005 COMED MONTHLY CHARGES 244.94
3025.64005 COMED MONTHLY CHARGES 416.71
3025.64005 COMED MONTHLY CHARGES 61.42
3025.64005 COMED MONTHLY CHARGES 52.19
3025.64005 COMED MONTHLY CHARGES 179.81
3025.64005 COMED MONTHLY CHARGES 82.48
3025.64005 COMED MONTHLY CHARGES 66.42
3025.64005 COMED MONTHLY CHARGES 79.22
3025.64015 NICOR 0632 MONTHLY CHARGES 149.81
1,333.00
3030 CROWN COMMUNITY CENTER
3030.62507 WHEELER, WILLIAM REIMB. WINTER BREAK FIELD TRP 258.00
3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 141.35
3030.65110 SAM'S CLUB DIRECT RECR. PROG. SUPPPLIES 70.03
3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 17.88
3030.65040 LAPORT INC JANITORIAL SUPPLIES 175.97
3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 17.44
3030.65110 SAM'S CLUB DIRECT PROGRAM SUPPLIES 95.28
3030.65110 SAM'S CLUB DIRECT PRESCHOOL TOYS 54.46
3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK 173.46
1,003.87
3035 CHANDLER COMMUNITY CENTER
3035.65095 ILLINOIS PAPER COMPANY 2010 BALNKET PO FOR OFFICE 198.60
3035.62495 ANDERSON PEST CONTROL PEST CONTROL CHANDLER 28.36
3035.62495 ANDERSON PEST CONTROL PEST CONTROL-NOV. 2010 28.36
3035.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 189.23
3035.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 70.25
Page 46 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
514.80
3040 FLEETWOOD JOURDAIN COM CT
3040.65025 SAM'S CLUB DIRECT SENIOR MEAL 62.90
3040.65025 SAM'S CLUB DIRECT AFTER SCHOOL PROGRAM/SENIORS 112.34
3040.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 802.00
3040.65025 SAM'S CLUB DIRECT AFTER SCHOOL PROGRAM 959.02
3040.65025 SAM'S CLUB DIRECT SENIOR MEAL 118.21
3040.65025 SAM'S CLUB DIRECT AFTER SCHOOL SUPPLIES 63.81
3040.65040 LAPORT INC JANITORIAL SUPPLIES 320.88
3040.65040 LAPORT INC JANITORIAL SUPPLIES 141.90
3040.65110 SAM'S CLUB DIRECT AFTER SCHOOL SUPPLIES 58.38
3040.65040 LAPORT INC JANITORIAL SUPPLIES 275.43
3040.65110 VCOM DBA ALLTEC STORES AMPLIVOX PINNACLE PODIUM 899.00
3040.65110 CINTAS #769 FLEETWOOD MATS 322.00
3040.65025 SAM'S CLUB DIRECT MLK PROGRAM 32.13
3040.65025 SAM'S CLUB DIRECT SUPPLIES MLK PROGRM 37.66
4,205.66
3045 FLEETWOOD/JOURDAIN THEATR
3045.65025 SAM'S CLUB DIRECT MLK PROGRAM 32.14
3045.65025 SAM'S CLUB DIRECT SUPPLIES MLK PROGRM 37.66
69.80
3050 RECREATION OUTREACH PROGRAM
3050.53565 ILLINOIS STATE BOARD OF ED. -REFUND OVERPAYMENT 214.07
3050.65025 SAM'S CLUB DIRECT MLK PROGRAM 32.14
3050.65025 SAM'S CLUB DIRECT SUPPLIES MLK PROGRM 37.67
283.88
3055 LEVY CENTER
3055.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 105.57
3055.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 12.99
3055.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 25.98
3055.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 168.87
3055.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 16.74
3055.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 34.69
3055.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 10.44
3055.62505 KOLAKOWSKI, DONALD ELT ASST. DIRECTOR PAYMENT 300.00
3055.65025 SAM'S CLUB DIRECT KITCHEN SUPPLIES 106.52
3055.62505 MILLER, ALLISON ELT DIRECTOR FINAL INST.800.00
3055.62505 TRADUP, LARRY SQUARE DANCE CLASS WNTR 2010 480.00
3055.65050 LAPORT INC ADDTL FUNDS FY 10-11 575.68
3055.65095 ILLINOIS PAPER COMPANY 10-11 BLANKET PO FOR OFFICE 115.80
2,753.28
3085 RECREATION FACILITY MAINT
3085.65040 LAPORT INC 10-11 BALNKET PO JANITORAL 26.80
3085.65040 LAPORT INC 10-11 BALNKET PO JANITORAL 65.94
3085.65040 LAPORT INC 10-11 BALNKET PO JANITORAL 25.95
118.69
3095 CROWN ICE RINK
Page 47 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3095.65025 SAM'S CLUB DIRECT MILK/AFTER SCHOOL 17.44
3095.65025 SAM'S CLUB DIRECT PROGRAM SNACK 124.63
3095.65025 SAM'S CLUB DIRECT SNACK 194.37
3095.62251 HAYES MECHANICAL, INC.REPLACE CONDENDER & OUTLET 2,125.00
3095.62251 HAYES MECHANICAL, INC.ADDTL FUNDS ISOLATION VALUE 249.46
3095.65080 SAM'S CLUB DIRECT VENDING RESALE 312.48
3,023.38
3130 SPECIAL RECREATION
3130.62505 INSTITUTE FOR THERAPY THROUGH 10-11 MUSIC THERAPY SERVICES 216.00
3130.62507 CITY OF EVANSTON - PETTY CASH PETTY CASH SNACKS BBALL/TOLLS 114.00
3130.65025 CITY OF EVANSTON - PETTY CASH PETTY CASH SNACKS BBALL/TOLLS 15.98
3130.65025 SAM'S CLUB DIRECT BASKETBALL TOURN.19.76
365.74
3505 PARKS & FORESTRY GENERAL SUP
3505.65095 OFFICE DEPOT BLANKET PO FOR 2010 - 11 63.82
63.82
3510 HORTICULTURAL MAINTENANCE
3510.62195 SKOKIE PARK DISTRICT LABOR COSTS DOG PK 07-09/10 7,630.61
3510.65055 NUTOYS LEISURE PRODUCTS PARTS 169.80
7,800.41
3515 PARKWAY TREE MAINTENANCE
3515.65625 CARMONA, REYMUNDO PROPERTY DAMAGE REIMB.380.00
380.00
3520 DUTCH ELM DISEASE CONTROL
3520.65625 CARMONA, REYMUNDO PROPERTY DAMAGE REIMB.22.30
22.30
3605 ECOLOGY CENTER
3605.65080 OLSEN DISTRIBUTING CO.BIRDSEED RESALE ECOLOGY 609.45
609.45
3710 NOYES CULTURAL ARTS CTR
3710.65040 LAPORT INC 10-11 BLANK. PO ADD. JAN SUPP 120.70
120.70
3720 CULTURAL ARTS PROGRAMS
3720.65095 OFFICE DEPOT 10-11 BLANKET PO OFFICE 17.26
17.26
3805 FACILITIES ADMINISTRATION
3805.65095 OFFICE DEPOT OFFICE SUPPLIES FOR 18.56
3805.65095 OFFICE DEPOT OFFICE SUPPLIES FOR 37.93
3805.65630 BAKER & TAYLOR MAIN JUV. BOOKS 68.30
124.79
3806 CIVIC CENTER SERVICES
3806.65040 MARK VEND COMPANY VENDING SUPPLIES 21.00
3806.65040 LAPORT INC JANITORIAL SUPPLIES 108.00
3806.64005 COMED MONTHLY CHARGES 2,147.47
3806.65040 MARK VEND COMPANY VENDING SUPPLIES 379.88
2,656.35
Page 48 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
244510 SCHOOL BASED HEALTH CTR (IDPHS
244510.65075 EVANSTON TOWNSHIP HIGH SCHOOL COMMUNITY PARTNERSHIP 3,977.04
3,977.04
405,000.00
00195 NEIGHBOR.STABILIZATION PROGRAM
5005 NSP-GENERAL ADMINISTRATION
5005.62487 EVANSTON ROUND TABLE LLC AD/ RELEASE 2ND BID PACKG.302.00
5005.62509 COMMUNITY CENTRAL, LLC IMPLEMENT. NSP2 DATABASE 2,934.00
5005.62487 SAUL, JOLENE REGST. METROP. PLANNG. COUNCIL 30.00
3,266.00
3,266.00
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.62509 IRON MOUNTAIN OSDP BLANKET P.O. FOR OFF-SITE DATA 365.51
5150.65625 MOTOROLA SOLUTIONS, INC.SENTINEL PATRIOT E-911 PHONE 42,496.35
5150.65625 SUNGARD PUBLIC SECTOR, INC.FIELD REPORTING SERVER SOFT-2,296.67
5150.65625 SUNGARD PUBLIC SECTOR, INC.FIELD INCIDENT CLIENT LICENSES 6,206.83
51,365.36
51,365.36
00215 CDBG FUND
5203 HANDYMAN
5203.63095 GRAINGER, INC., W.W.HANDYMAN PROG. CREDIT 8.84-
5203.63095 LEMOI HARDWARE HANDYMAN PROG.14.64
5203.63095 GRAINGER, INC., W.W.HANDYMAN PROG. CREDIT 18.82
5203.63095 GRAINGER, INC., W.W.HANDYMAN PROG. CREDIT 15.81
5203.63095 GRAINGER, INC., W.W.HANDYMAN PROG. CREDIT 10.32
5203.63095 GRAINGER, INC., W.W.HANDYMAN PROG. CREDIT 8.72
5203.63095 GRAINGER, INC., W.W.HANDYMAN PROG. CREDIT 18.05-
5203.63095 GRAINGER, INC., W.W.HANDYMAN PROG.27.93
5203.63095 HOME DEPOT CREDIT SERVICES HANDYMAN PROG.38.05
107.40
5205 TARGETED CODE ENFORCEMENT
5205.62770 AAA ALLIED BOARD-UP & GLASS, I CASE 10-2671 570.00
570.00
5240 PUBLIC SERVICES
5240.62860 INLANDER BROTHERS, INC.FANCY CAN PROG. GARB. BAGS 539.00
539.00
5275 PUBLIC FACILITIES
5275.62995 FAMILY FOCUS INC.BLK GRANT/FIRE DOORS/ALARM CVR 39,890.00
39,890.00
5276 DISPOSITION
5276.62961 COMED MONTHLY CHARGES 31.29
31.29
41,137.69
00220 CD LOAN FUND
Page 49 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5280 SINGLE FAM REHAB PROGRAM
5280.65535 DAVE PATE & SONS CONSTRUCTION, CASE SF 2001-10 1501 MCDANIEL 5,760.00
5280.65535 DAVE PATE & SONS CONSTRUCTION, *REPLACES CHK 377747 23,520.00
29,280.00
29,280.00
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62185 HOLLAND & KNIGHT LLP FEDERAL ADVOCACY SERVICES 5,760.00
5300.65522 EVANSTON ROUND TABLE LLC CNTR. ST. BUSINESS ASSOC. AD 444.00
5300.62185 MAROUS & COMPANY SUMMARY APPRAISAL REPORT 1,500.00
5300.62185 MAROUS & COMPANY RESTRICTED-USE APPRAISAL REPRT 900.00
8,604.00
8,604.00
00250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
5465.62770 HOLLAND & KNIGHT LLP FEDERAL ADVOCACY SERVICES 2,640.00
5465.62490 INTERFAITH HOUSING CENTER OF N FORECLS. PREVENTION 2010 2,083.33
4,723.33
4,723.33
00300 WASHINGTON NATL TIF DEBT SERV
5476 CAPITAL PROJ.-WASHINGTON TIF
5476.62185 KANE, MCKENNA AND ASSOCIATES, CONSULTING SERV. AGREEMENT 3,400.00
3,400.00
3,400.00
00330 HOWARD RIDGE TIF
5860 HOWARD RIDGE TIF
5860.65511 VALUE REMODELING EMERG. WORK-629-631 HOWARD 3,497.00
5860.65511 JOHNSON LOCKSMITH, INC.LOCKS 1,135.60
5860.65511 NORTHSTAR HEATING & AIR CONDIT GAS LINE CHECK UP/REPAIR 555.50
5,188.10
5,188.10
00415 CAPITAL IMPROVEMENTS FUND
415347 BRUMMEL TOT LOT
415347.62145 V3 COMPANIES BRUMMEL RICHMOND TOT LOT 2,948.00
2,948.00
415726 POLICE INVEST.SVCS.FURN REPL.
415726.65625 OEC BUSINESS INTERIORS, INC.PROVIDE FURNITURE PER 3,991.68
415726.65625 OEC BUSINESS INTERIORS, INC.PROVIDE FURNITURE PER 4,654.03
8,645.71
415738 311 CENTER-CIP EXPENSES
415738.65653 BOLLER CONSTRUCTION COMPANY, I BID #11-36, 311 CALL CENTER 59,055.43
415738.65653 EASON ENVIRONMENTAL SERVICES, 311 CALL CENTER 9,540.00
415738.65625 OEC BUSINESS INTERIORS, INC.SUPPLY PARTITIONS & ACCESSORY 1,402.57
69,998.00
415854 ALLEY PAVING - CITY SHARE
Page 50 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
415854.65515 COOK COUNTY RECORDER OF DEEDS DOCUMENT CHARGES 380.00
380.00
416137 1817 CHURCH STREET
416137.65510 CHICAGO SCAFFOLDING, INC.CANOPY RENTAL 245.00
245.00
416391 NETWORK TECHNOLOGY
416391.65555 GRAINGER, INC., W.W.CREDIT PAYMENT W/CREDIT 223.30-
223.30-
81,993.41
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.62431 GARDA CL GREAT LAKES, INC.CASH PICK UP SERVICES 1,210.00
7005.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 254.43
7005.62431 GARDA CL GREAT LAKES, INC.CASH PICK UP SERVICES 2,300.00
7005.65095 OFFICE DEPOT BLANKET ORDER FOR PARKING 105.10
3,869.53
7015 PARKING LOTS & METERS
7015.62375 CHICAGO TRANSIT AUTHORITY WEST SIDE BENSON RENT 990.00
7015.62230 BIOTEK CORPORATION SNO-N-ICE MELT 2,791.33
7015.62245 TOTAL PARKING SOLUTIONS, INC. CONTRACT PAYMENT 1,360.00
7015.62245 TOTAL PARKING SOLUTIONS, INC. CONTRACT PAYMENT 780.00
7015.53500 COOK COUNTY COLLECTOR *PARKING TAX JAN. 2011 237.60
6,158.93
7025 CHURCH STREET GARAGE
7025.53500 COOK COUNTY COLLECTOR *PARKING TAX JAN. 2011 2,273.04
7025.65050 REVCON TECHNOLOGIES, INC.CAP BATTERIES 170.00
7025.53515 GADEK, EMILY KEYCARD DEP. REFUND 85.00
7025.64505 CALL ONE COMMUNICATION SYSTEM 905.48
7025.53515 GADEK, EMILY KEY CARD DEPOSIT REFUND 85.00
7025.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MANAGEMENT FEES 32,153.85
35,672.37
7036 SHERMAN GARAGE
7036.62660 INLAND AMERICAN RETAIL MANAGEM MAINT. COMMON AREA SHERMAN PLZ 7,016.41
7036.62660 INLAND AMERICAN RETAIL MANAGEM SALT ORDER/SHERMAN PLZ 242.72
7036.53515 YAVUZCETIN, OZGUR ACCESS CARD DEPOSIT REFUND 25.00
7036.62425 THYSSENKRUPP ELEVATOR ELEVATOR MAINTENANCE 2,952.31
7036.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MANAGEMENT FEES 70,659.21
7036.64505 CALL ONE COMMUNICATION SYSTEM 1,886.20
7036.53500 COOK COUNTY COLLECTOR *PARKING TAX JAN. 2011 3,664.24
86,446.09
7037 MAPLE GARAGE
7037.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MANAGEMENT FEES 62,005.88
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX JAN. 2011 2,959.61
7037.64505 CALL ONE COMMUNICATION SYSTEM 1,196.89
66,162.38
198,309.30
Page 51 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00510 WATER FUND
510 WATER FUND
510.22700 THOMSON, PEGGY WATER REFUND 199.88
510.22700 SOLOMON, AUREL WATER REFUND 134.36
510.22700 HARTE, MICHAEL & SARAH WATER REFUND 96.14
510.22700 GREAT STREET PROPERTY WATER REFUND VOUCHER 27.30
510.22700 COLDWELL BANKER RELOCATION WATER REFUND VOUCHER 55.29
510.22700 HARDING, BROOKS WATER REFUND 114.26
510.22700 MANCHESTER REALTY WATER/SEWER REFUND 451.10
510.22700 BRAUN, HANS WATER REFUND VOUCHER 57.53
510.22700 BAIRD & WARNER WATER REFUND VOUCHER 218.35
1,354.21
7100 WATER GENERAL SUPPORT
7100.64505 JULIE INC ANNUAL ASSESSMENT - 1ST 1,428.72
7100.65095 OFFICE DEPOT OFFICE SUPPLIES 98.17
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 87.73
7100.53575 FEDERAL EXPRESS CORP.SHIPPING CHARGES 155.59
7100.62227 HOLLAND & KNIGHT LLP FEDERAL ADVOCACY SERVICES 1,800.00
3,570.21
7105 PUMPING
7105.64505 CALL ONE COMMUNICATION SYSTEM 128.55
7105.64005 COMED MONTHLY CHARGES 71.71
7105.64005 COMED MONTHLY CHARGES 15.73
215.99
7110 FILTRATION
7110.65015 JCI JONES CHEMICALS INC LIQUID CHLORINE 3,140.00
7110.62465 UNDERWRITERS LABORATORIES INC. WATER QUALITY TESTING 15.00
3,155.00
7120 WATER METER MAINTENANCE
7120.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 338.27
338.27
8,633.68
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.62227 HOLLAND & KNIGHT LLP FEDERAL ADVOCACY SERVICES 1,800.00
7400.62460 THIRD MILLENNIUM ASSOC PRINT & MAIL OF WATER BILLING 3,419.04
5,219.04
5,219.04
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 128.54
7705.62340 COMPUTERIZED FLEET ANALYSIS IN ANNUAL SERVICE SUPPORT 2,995.00
7705.64505 CALL ONE COMMUNICATION SYSTEM 199.36
3,322.90
7710 MAJOR MAINTENANCE
7710.65550 DUECO, INC.CERT- TESTING & REPAIRS 1,745.75
Page 52 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 69.95
7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 149.90
7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 165.90
7710.65035 KELLER HEARTT CO, INC.BULK PETROLEUM PRODUCTS 2,040.00
7710.65015 LAWSON PRODUCTS, INC.CHEMICALS, GREASE, OIL 95.00
7710.65060 MORTON GROVE AUTOMOTIVE ADDTL MED & HVY. TRUCK 125.00
7710.65060 MORTON GROVE AUTOMOTIVE ADDTL MED & HVY. TRUCK 125.00
7710.65060 ORLANDO AUTO TOP UPHOLSTERY REPAIRS 225.00
7710.65035 PALM PETROLEUM, LLC PKG PETROLEUM BASED PRODUCTS 1,116.05
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 131.22
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 377.50
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 24.86
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 32.80
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 88.24
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 60.20
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 146.21
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 173.00
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 56.00
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 74.06
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 112.64
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 200.38
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 156.64
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 506.42
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 579.50
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &302.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &54.86
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &35.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &337.50
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &141.50
7710.65060 POWER WASHING PROS.ANNUAL POWER WASHING 630.00
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 2,379.80
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 563.30
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 235.00
7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 1,660.50
7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 1,351.50
7710.65550 WIRFS INDUSTRIES INC.FIRE APPARATUS REPAIRS 751.03
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L CHEVY PARTS & SERVICE 205.56
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L CHEVY PARTS & SERVICE 287.14
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L CHEVY PARTS & SERVICE 53.42
7710.65060 MOTION INDUSTRIES INC.FAN BELTS 27.94
7710.65060 BREDEMANN FORD CREDIT CORE RETURN 35.00-
7710.65060 BREDEMANN FORD CREDIT LAMP ASSY.45.78-
7710.65060 BREDEMANN FORD CREDIT CORE RETURN 70.00-
7710.65060 BREDEMANN FORD CREDIT AARM CORE RETURN 60.00-
7710.65060 BILL'S AUTO & TRUCK REPAIR OUTSIDE REPAIR 240.57
7710.65060 BROTHERS UPHOLSTERY, INC.SEAT REPAIR 250.00
7710.65060 BUCK BROTHERS, INC.SOLENOID 128.86
7710.65060 CAHILL SUPPLY 3X6 GALLON NIP 45.90
7710.65060 CERTIFIED LABORATORIES CERTOP GEAR OIL 604.67
7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL PACKAGE 97.11
Page 53 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 CHICAGO INTERNATIONAL TRUCKS, EMERGENCY BRAKE ASSY 891.36
7710.65060 CHICAGO INTERNATIONAL TRUCKS, OIL PAN 472.22
7710.65060 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 171.61
7710.62355 CINTAS #22 UNIFORM SERVICE 99.85
7710.62355 CINTAS #769 WEEKLY MAT SERVICES 113.60
7710.62355 CINTAS #769 WEEKLY MAT SERVICES 113.60
7710.65060 CUMMINS NORTHERN IL., INC CREDUT AIR ISC.ISL 110.00-
7710.65060 CUMMINS NORTHERN IL., INC THERMOSTAT 42.20
7710.65060 CUMMINS NORTHERN IL., INC GASKET, VALVE COVER 128.45
7710.65035 CITY WELDING SALES & SERVICE I PROPANE, LIQUIFIED 139.50
7710.65060 DOUGLAS TRUCK PARTS WESTERN POWER PAK 1,294.36
7710.65060 DOUGLAS TRUCK PARTS ANCO WIPER BLADES 39.50
7710.65060 DOUGLAS TRUCK PARTS WESTERN ULTRA POWER PAK 1,738.60
7710.65060 DOUGLAS TRUCK PARTS CABLE RELAY 83.70
7710.65060 DOUGLAS TRUCK PARTS 59 ANCO WIPER BLADES 224.25
7710.65060 DUXLER TIRE & CAR CENTER ALIGNMENT 90.00
7710.65060 DUXLER TIRE & CAR CENTER WHEEL BALANCE 20.00
7710.65060 EQUIPMENT DEPOT OIL/FILTERS 113.02
7710.65060 FREEWAY FORD TRUCK SALES OUTSIDE REPAIR 8,746.36
7710.65060 FREEWAY FORD TRUCK SALES KING PART/RUNNING/SPR/SUPPORT 1,085.69
7710.65060 FREEWAY FORD TRUCK SALES ROD ASSY.80.08
7710.65060 FREEWAY FORD TRUCK SALES ROD ASSY/AIRCOND 160.16
7710.65060 FREEWAY FORD TRUCK SALES CREDIT END ASSY.237.88-
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SWITCH ROCK HEAT CTRL 107.02
7710.65060 GROVER WELDING COMPANY OUTSIDE SERV. SALT HOPPER 150.00
7710.65060 GROVER WELDING COMPANY OUTSIDE SERV. TRUCK 623 466.95
7710.65060 GROVER WELDING COMPANY OUTSIDE SERV. TRUCK 615 933.25
7710.65060 INLAND POWER GROUP GASKET ROCKE 52.24
7710.65060 CHICAGO INTERNATIONAL TRUCKS, SWITCH 34.00
7710.65060 JENNINGS CHEVROLET MIRROR 125.76
7710.65060 MCCANN INDUSTRIES, INC.HANDLE 854.09
7710.62240 METRO TANK AND PUMP COMPANY UNDERGROUND TANK REPAIRS 752.50
7710.62240 METRO TANK AND PUMP COMPANY UNDERGROUND TANK REPAIRS 2-15 1,463.44
7710.65060 NORTH SHORE TOWING UNIT 504 TOW 95.00
7710.65060 RG SMITH EQUIPMENT COMPANY SOLENOID 119.37
7710.65060 R.N.O.W., INC.OUTSIDE REPAIR UNIT 714 988.00
7710.65060 RUNNION EQUIPMENT CO.OSHA INSP. REPAIRS 6,546.88
7710.65060 SUNNYSIDE PARTS WAREHOUSE CREDIT MODULE 342.30-
7710.65060 SUNNYSIDE PARTS WAREHOUSE HUB/SENSOR 292.85
7710.65060 SUNNYSIDE PARTS WAREHOUSE PUMP 303.91
7710.65060 SUNNYSIDE PARTS WAREHOUSE PULLEY 15.02
7710.65060 SUNNYSIDE PARTS WAREHOUSE MODULE 734.30
7710.65060 SUNNYSIDE PARTS WAREHOUSE LAMP 24.40
7710.65060 VERMEER MIDWEST CHIPPER CUTTER 117.42
7710.65085 WELD-MART U.S.A. INC.WELDING SUPPLIES 299.06
7710.65060 WINTER EQUIPMENT CO, INC RL INVENTORY 750.17
7710.65035 WORLD FUEL SERVICES, INC./TEXO NL GASOHOL 17,115.66
7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 25,193.58
7710.65060 A & A TRANSMISSION CORP.TRANSMISSION SERVICES 11-34 2,157.55
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 498.23
Page 54 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/14/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 442.06
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 47.25
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 377.58
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 35.98
7710.65550 DUECO, INC.CERT- TESTING & REPAIRS 1,302.78
96,303.83
7720 CAPITAL OUTLAY
7720.65550 BREDEMANN FORD VEH. REP. PURCHASE E.P.D.23,774.00
7720.65550 CURRIE MOTORS VEHICLE REPLACEMENT PURCHASE 27,565.00
7720.65550 CURRIE MOTORS VEHICLE REPLACEMENT PURCHASE 498.76
7720.65550 BREDEMANN FORD VEH. REP. PURCHASE E.P.D.24,059.00
7720.65550 BREDEMANN FORD VEH. REP. PURCHASE E.P.D.23,774.00
7720.65550 BREDEMANN FORD VEH. REP. PURCHASE E.P.D.23,774.00
7720.65550 BREDEMANN FORD VEH. REP. PURCHASE E.P.D.23,774.00
7720.65550 BREDEMANN FORD VEH. REP. PURCHASE E.P.D.23,774.00
7720.65550 BREDEMANN FORD VEH. REP. PURCHASE E.P.D.23,774.00
194,766.76
294,393.49
00605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
7801.66054 SENIORS CHOICE HEALTH INS-MONTHLY INVOICE 1,634.37
1,634.37
1,634.37
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 AMG/AHHC *INDEPEND. MEDICAL EVAL.1,011.00
8000.61755 BURKE BURNS & PINELLI, LTD.*LEGAL FEES FIRE PENSION FUND 3,234.20
8000.61755 JPMORGAN CHASE BANK, NA *QTRLY TRUST FEE FIRE PENSION 1,973.34
6,218.54
6,218.54
00705 POLICE PENSION FUND
8100 POLICEMEN'S PENSION
8100.61755 SKBA CAPITAL MANAGEMENT *4TH QTR FIXED INCOME MANAG.8,807.67
8100.61755 SCHOOLMASTER, TIMOTHY L *TRUSTEE EDUCATIONAL EXP.234.75
8100.61755 SCHOOLMASTER, TIMOTHY L *REIMB. UPS INV. MNG CONTRACTS 9.81
8100.61755 ILLINOIS PUBLIC PENSION FUND A *IPPFA MEMBERSHIP POLICE PENSI 775.00
8100.61755 SCHOOLMASTER, TIMOTHY L *NCPERS LEGIS. CONFERENCE 828.72
10,655.95
10,655.95
Page 55 of 434
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
Insurance
Various Various Casualty Loss 6,459.10
Various Various Worker's Comp 19,541.84
Various Various Casualty Loss 2,247.84
NSP
5042.62486 Chicago Title & Trust NSP2 Acquisition-Real Estate Close 64,350.00
5079.62486 Attorney's Title Guaranty NSP2 Acquisition-Real Estate Close 71,258.87
5079.62486 Attorney's Title Guaranty NSP2 Acquisition-Real Estate Close 2,000.00
Various Brinshore Development LLC NSP2 Real Estate Activities 258,970.12
Sewer
7585.68305 IEPA Loan Disbursement Sewer Imp 76,866.63
501,694.40
Grand Total 1,660,716.66
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 03/14/2011
Page 56 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/15/11PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.22760 COOK COUNTY TREASURER NORTH BRANCH 1ST PROPERTY TAX 4,364.19
4,364.19
1910 FINANCE DIVISION - REVENUE
1910.64541 AZAVAR TECHNOLOGIES AUDIT OF COMED 986.34
986.34
2105 PLANNING & ZONING
2105.62360 FORUM NATIONAL TRUST FORUM MEMBERSHIP 2011 115.00
2105.65010 AMERICAN PLANNING ASSC ZONING PRACTICE MEMBERSHIP 90.00
205.00
2205 POLICE ADMINISTRATION
2205.62375 CARDSMART SYSTEMS, INC.ANNUAL MAINT. MAY '11-APR '12 1,664.00
1,664.00
2260 OFFICE OF ADMINISTRATION
2260.62295 FAISON, JEFFREY REIM. BASIC FIREARMS MEALS 60.00
2260.62295 WHITEHEAD, ROBERT R REIMB. SNIPER WEEK MEALS 244.00
2260.62295 SENESE, JEREMY REIM. BREATH ANAL. MEALS 36.00
2260.62295 RUSSELL, DANIEL J REIM. CARBINE INST. MEALS 48.00
2260.62295 NORTHWESTERN UNIVERSITY SCHOOL/POLICE STAFF & COMMAND 3,200.00
2260.62295 CORREA, ANTHONY REIM. BASIC EVID. TECH. MEALS 60.00
2260.62295 CURRAN, NICHOLAS REIM. BREATH ANAL. MEALS 36.00
2260.62295 WOZNIAK, PATRICK L REIM. BASIC FIREARMS MEALS 60.00
2260.62295 FAISON, JEFFREY REIM. CARBINE INST. MEALS 48.00
2260.62295 GEORGE, MATTHEW REIM. GANG ENF. SKILLS MEALS 60.00
2260.62295 KOHL, JASON M REIM. CARBINE INST. MEALS 48.00
3,900.00
2840 MAINTENANCE
2840.62245 AMERICAN MESSAGING PAGER 6.01
6.01
11,125.54
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.62190 TELEDATA COMMUNICATIONS, INC. ANNUAL RENEWAL CREDIT REPORTNG 159.00
159.00
159.00
00415 CAPITAL IMPROVEMENTS FUND
416137 1817 CHURCH STREET
416137.65510 CHICAGO SCAFFOLDING, INC.CANOPY RENTAL 245.00
245.00
245.00
00705 POLICE PENSION FUND
8100 POLICEMEN'S PENSION
8100.61755 HUTTON, JAMES A *AIR-FARE NCPERS CONF. 2011 339.40
8100.61755 NCPERS *NCPERS 2011 CONF. REGISTR.650.00
Page 57 of 434
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
989.40
989.40
Page 58 of 434
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
Gen Fund
3205.62695 Norshore Cab Taxi Coupons 8,730.00
3205.62695 Best Taxi Taxi Coupons 3,756.00
3205.62695 303 Taxi Taxi Coupons 1,314.00
1910.62655 Secap Secap Lease Monthly 255.05
Insurance
Various Various Casualty Loss 46,365.19
Various Various Worker's Comp 22,665.50
Various Various Casualty Loss 10,505.88
7800.62615 Marsh USA, Inc.Insurance Coverage 254,057.00
NSP
5016.62486 Attorney's Title Guaranty NSP2 Acquisition-Real Estate Close 49,752.26
Sewer
7616.68305 IEPA Loan Disbursement Sewer Imp 220,788.88
618,189.76
Grand Total 630,708.70
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 03/15/2011
Page 59 of 434
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionADMIN SVCS/ACCOUNTINGGOVERNMENT FINANCE OFF 580.00$ 01/19/2011 62360 MEMBERSHIP DUESCertificate of Achievement award- FY 2010 CAFRADMN SVCS /HUMAN RES - 49925UPS 1ZT11085039084613615.91$ 01/13/2011 62130 LITIGATIONMail packet of info to attorney for EEOC claimADMN SVCS /HUMAN RES - 49925TEA TEACHING CO CATALO79.95$ 01/31/2011 65125 OTHER COMMODITIESWellness Program Training MaterialsADMN SVCS /HUMAN RES - 49925QUARTET COPIES258.00$ 01/12/2011 65125 OTHER COMMODITIESWellness Program Flyer PrintingADMN SVCS/INFO SYS - 49926ILLINOIS GIS ASOCIATIO50.00$ 01/21/2011 62360 MEMBERSHIP DUESILGISA annual membership VarnerADMN SVCS/INFO SYS - 49926ILLINOIS GIS ASOCIATIO50.00$ 01/24/2011 62360 MEMBERSHIP DUESILGISA annual membership AultADMN SVCS/INFO SYS - 49926INTERNATIONAL TRANSACTION 0.16$ 01/03/2011 62341 INTERNET SOLUTION PROVIDERS Offsite Payroll BackupADMN SVCS/INFO SYS - 49926RIMUHOSTING.COM19.95$ 01/03/2011 62341 INTERNET SOLUTION PROVIDERS Offsite Payroll BackupADMN SVCS/INFO SYS - 49926WUFOO COM CHARGE24.95$ 01/04/2011 62341 INTERNET SOLUTION PROVIDERS Website development toolADMN SVCS/INFO SYS - 49926SYX TIGERDIRECTINC59.98$ 01/12/2011 65095 OFFICE SUPPLIESDVD mediaADMN SVCS/INFO SYS - 49926LAPTOPS FOR LESS64.94$ 01/12/2011 65095 OFFICE SUPPLIESreplacement battery for health deptADMN SVCS/INFO SYS - 49926NW REMARKETING NETWORK 95.00$ 01/12/2011 65095 OFFICE SUPPLIEScisco voice adapterADMN SVCS/INFO SYS - 49926CDW GOVERNMENT177.25$ 01/14/2011 65095 OFFICE SUPPLIEStoner for citywide programADMN SVCS/INFO SYS - 49926SYX TIGERDIRECTINC358.65$ 01/14/2011 65095 OFFICE SUPPLIEStoner for citywide programADMN SVCS/INFO SYS - 49926CDW GOVERNMENT374.00$ 01/20/2011 65095 OFFICE SUPPLIEStoner for citywide programADMN SVCS/INFO SYS - 49926CDW GOVERNMENT509.96$ 01/12/2011 65095 OFFICE SUPPLIEStoner for citywide programADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM779.98$ 01/05/2011 65095 OFFICE SUPPLIEScolor printer for public worksADMN SVCS/INFO SYS - 49926CDW GOVERNMENT989.08$ 01/11/2011 65095 OFFICE SUPPLIEStoner for citywide programADMN SVCS/INFO SYS - 49926DRI EZAUDIT750PCLBE21,017.43$ 01/31/2011 64540 TELECOMMUNICATIONS - WIRELESS software for pc auditsADMN SVCS/PARKIING SVCS - 49930CARMEN'S PIZZA CORP54.50$ 01/12/2011 62295 TRAINING & TRAVELDinner for staff during extened renewal season hoursADMN SVCS/PARKIING SVCS - 49930EVANSTON SIGNS AND GRA24.00$ 01/06/2011 68205 PUBLIC WKS CONTINGENCIESParking Signs/MetersADMN SVCS/PARKIING SVCS - 49930THE HOME DEPOT 190235.68$ 01/24/2011 68205 PUBLIC WKS CONTINGENCIESParking sigs & MetersADMN SVCS/PARKIING SVCS - 49930EVANSTON SIGNS AND GRA36.00$ 01/21/2011 68205 PUBLIC WKS CONTINGENCIESParking Signs/MetersADMN SVCS/PARKIING SVCS - 49930THE HOME DEPOT 190250.95$ 01/05/2011 68205 PUBLIC WKS CONTINGENCIESADMN SVCS/PARKIING SVCS - 49930STANDARD PIPE393.75$ 01/04/2011 68205 PUBLIC WKS CONTINGENCIESParking Lots & MetersCITY COUNCIL ADMIN - 49935EVANSTON CHAMBER OF CO15.00$ 01/17/2011 62295 TRAINING & TRAVELRegistration Fee-Chamber's Legislative Breakfast-1-28-11 for TisdahlCITY COUNCIL ADMIN - 49935EVANSTON CHAMBER OF CO15.00$ 01/26/2011 62295 TRAINING & TRAVELRegistration Fee-Chamber's Legislative Breakfast-1-28-11 for RaineyCITY COUNCIL ADMIN - 49935EVANSTON CHAMBER OF CO15.00$ 01/26/2011 62295 TRAINING & TRAVELRegistration Fee-Chamber's Legislative Breakfast-1-28-11 for BurrusCITY COUNCIL ADMIN - 49935UNITED 0162119136945305.10$ 01/21/2011 62295 TRAINING & TRAVELAirfare for US Conf. of Mayors for Tisdahl 1/21/11 (return flightwas changed)CITY COUNCIL ADMIN - 49935HILTON HOTELS ADV RESV796.95$ 01/17/2011 62295 TRAINING & TRAVELHotel Res. for US Conf. of Mayors for Tisdahl 1/18-1/21/11 in Wash., DC (Tisdahl reimbursed City )CITY MGR'S OFF - 49932GODADDY.COM2.95$ 01/11/2011 64545 (IS ONLY) PERSONAL COMP SOFTWARE 5 (five) email forwarding accountsCITY MGR'S OFF - 49932MAILCHIMP.COM42.50$ 01/06/2011 65010 BOOKS, PUBLICATIONS, MAPSCity E-News Hosting ProviderCITY MGR'S OFF - 49932FRIENDLY PRESS90.40$ 01/28/2011 62295 TRAINING & TRAVEL311 Training ManualsCITY MGR'S OFF - 49932POTBELLY 005113.60$ 01/25/2011 65025 FOODCity Council MeetingCITY MGR'S OFF - 49932PANINO'S PIZZERIA OR166.98$ 01/28/2011 62295 TRAINING & TRAVEL311Training LunchCITY MGR'S OFF - 49932CHILI'S-EVANSTON168.96$ 01/11/2011 65025 FOODCity Council MeetingCITY MGR'S OFF - 49932Dominicks Stor0001137913.34$ 01/25/2011 65095 OFFICE SUPPLIESOffice SuppliesCITY MGR'S OFF - 49932Dominicks Stor0001137918.14$ 01/28/2011 62295 TRAINING & TRAVELBig Ten ManagerCITY MGR'S OFF - 49932Dominicks Stor0001137923.92$ 01/25/2011 62295 TRAINING & TRAVELBig Ten City ManagerCITY MGR'S OFF - 49932DUNKIN #306178 Q3525.98$ 01/28/2011 62295 TRAINING & TRAVELBig Ten City Managers MeetingCITY MGR'S OFF - 49932DUNKIN #306178 Q3538.97$ 01/24/2011 62295 TRAINING & TRAVELBig Ten City Managers MeetingCITY MGR'S OFF - 49932Dominicks Stor0001137945.71$ 01/28/2011 62295 TRAINING & TRAVELCMO Art Gallery OpeningCITY MGR'S OFF - 49932DOWNTOWN EVANSTON60.00$ 01/24/2011 62295 TRAINING & TRAVELEmployee AppreciationCITY MGR'S OFF - 49932CITY OF EVANSTON METER1.25$ 01/17/2011 62295 TRAINING & TRAVELProgram Improvement with Public Works Director & Park, Forestry & Community Services Director and Asst. City ManagerCITY MGR'S OFF - 49932NIU OUTREACH150.00$ 01/17/2011 62295 TRAINING & TRAVELILCMA 2011 Winter ConferenceBank of America Credit Card Statement for the Period Ending 1/31/2011March 7, 2011Page 1 of 8Page 60 of 434
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 1/31/2011CITY MGR'S OFF - 49932VAN GALDER BUS COMPANY 400.00$ 01/18/2011 62295 TRAINING & TRAVELEvanston Day in Springfield, IL (March 30, 2011) depositCITY MGR'S OFF - 49932EMPLOYEE UNIVERSITY825.50$ 01/06/2011 62295 TRAINING & TRAVELCustomer Service Video for 311 TrainingCITY OF EVAN.-HEALTH & HUMAN S - 28851 CARMEN'S PIZZA CORP47.50$ 01/27/2011 65025 FOODWomen Out Walking Planning Committee MeetingCITY OF EVAN.-HEALTH & HUMAN S - 28851 TOM THUMB HOBBY & CRAF50.00$ 01/12/2011 62470 IL SUBSEQUENT PREGNANCY PREVENTIONIllinois Subsequent Pregnancy Protection Workshop/MeetingCITY OF EVAN.-HEALTH & HUMAN S - 28851 FEDEX OFFICE #3605200.00$ 01/11/2011 62210 PRINTINGChildren's Dental Clinic BrochuresCITY OF EVANS-PUBLIC WORKS-TRA - 28859 INST OF TRANS ENGINEER84.00$ 01/04/2011 65010 BOOKS, PUBLICATIONS, MAPSCITY OF EVANSTON-POLICE DEPT A - 28862 CDW GOVERNMENT99.31$ 01/27/2011 65095 OFFICE SUPPLIESHP 72GB DDS-5 DAT 72 data cartidges (6)CITY OF EVANSTON-PUBLIC WORKS - 28823 NFBPA-ONLINE200.00$ 01/17/2011 62360 MEMBERSHIP DUESMembershipCITY OF EVANSTON-PUBLIC WORKS/ - 28857 VCG UNIFORM #1130.00$ 01/17/2011 65020 CLOTHINGParking Enforcement Officer Uniforms - WrobleskiCITY OF EVANSTON-PUBLIC WORKS/ - 28857 VCG UNIFORM #1130.00$ 01/19/2011 65020 CLOTHINGParking Enforcement Officer Uniforms - BrittCITY OF EVANSTON-PUBLIC WORKS/ - 28857 VCG UNIFORM #1130.00$ 01/19/2011 65020 CLOTHINGParking Enforcement Uniforms - HiyamaCITY OF EVANSTON-PUBLIC WORKS/ - 28857 VCG UNIFORM #1130.00$ 01/20/2011 65020 CLOTHINGParking Enforcement Uniforms - DeslaurierCITY OF EVANSTON-PUBLIC WORKS/ - 28857 VCG UNIFORM #1130.00$ 01/20/2011 65020 CLOTHINGParking Enforcement Uniforms - RuizCITY OF EVANSTON-PUBLIC WORKS/ - 28857 VCG UNIFORM #1130.00$ 01/21/2011 65020 CLOTHINGParking Enforcement Uniform -CITY OF EVANSTON-PUBLIC WORKS/ - 28857 VCG UNIFORM #1130.00$ 01/21/2011 65020 CLOTHINGParking Enforcement Uniform - MillerCITY OF EVANSTON-PUBLIC WORKS/ - 28857 VCG UNIFORM #1130.00$ 01/24/2011 65020 CLOTHINGParking Enforcement Uniform - BartaCITY OF EVANSTON-PUBLIC WORKS/ - 28858 SKOKIE LAWNMOWER INC.50.00$ 01/06/2011 65085 MINOR EQUIP & TOOLSSnow Blower PartsCITY OF EVANSTON-PUBLIC WORKS/ - 28858 OFFICE DEPOT #51078.04$ 01/24/2011 65095 OFFICE SUPPLIESOffice SuppliesCITY OF EVANSTON-PUBLIC WORKS/ - 28858 THE HOME DEPOT 190298.50$ 01/24/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Paint/Hinges/Tools/BatteriesCITY OF EVANSTON-PUBLIC WORKS/ - 28861 EVANSTON BLUE PRINT213.84$ 01/31/2011 62210 PRINTINGCOMM ECON DEV/ADMIN - 50405JIMMY JOHNS - 44 - MOT41.00$ 01/24/2011 65025 FOODEconomic Development Committee Coordinating Lunch with Alderman Jean-BaptisteCOMM ECON DEV/ADMIN - 50405CITY OF EVANSTON-SH2.00$ 01/26/2011 62295 TRAINING & TRAVELParking for lunch meeting with Downtown EvanstonCOMM ECON DEV/ADMIN - 50405CITY OF EVANSTON-SH3.00$ 01/27/2011 62295 TRAINING & TRAVELParking for follow-up meeting with Downtown EvanstonCOMM ECON DEV/ADMIN - 50405ARAMARK ROTARY INTLQPS16.18$ 01/26/2011 62295 TRAINING & TRAVELLunch meeting with Downtown EvanstonCOMM ECON DEV/ADMIN - 50405COOK COUNTY RECORDER O4.50$ 01/10/2011 62490 OTHER PROGRAM COSTS727-729 Howard St. Research on the deed and history of parcels for acquisitionCOMM ECON DEV/ADMIN - 50405COOK COUNTY RECORDER O4.50$ 01/10/2011 62490 OTHER PROGRAM COSTS727-729 Howard St. Research on the deed and history of parcels for acquisitionCOMM ECON DEV/ADMIN - 50405COOK COUNTY RECORDER O13.50$ 01/10/2011 62490 OTHER PROGRAM COSTS727-729 Howard St. Research on the deed and history of parcels for acquisitionCOMM ECON DEV/ADMIN - 50405COOK COUNTY RECORDER O13.50$ 01/10/2011 62490 OTHER PROGRAM COSTS727-729 Howard St. Research on the deed and history of parcels for acquisitionCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O3.00$ 01/10/2011 62345 COURT COSTS/LITIGATIONCCRD DownloadsCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O3.00$ 01/13/2011 62345 COURT COSTS/LITIGATIONCCRD DownloadsCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O3.00$ 01/17/2011 62345 COURT COSTS/LITIGATIONCCRD DownloadsCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O3.00$ 01/17/2011 62345 COURT COSTS/LITIGATIONCCRD DownloadsCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O3.00$ 01/21/2011 62345 COURT COSTS/LITIGATIONCCRD DownloadsCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O13.50$ 01/13/2011 62345 COURT COSTS/LITIGATIONCCRD DownloadsCOMM ECON DEV/BLDG PS - 49933INT'L CODE COUNCIL INC35.00$ 01/03/2011 62360 MEMBERSHIP DUESAnnual Membership Dues for ICCCOMM ECON DEV/BLDG PS - 49933EPCO PAINT STORE 125241.30$ 01/07/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Graffiti Removal SuppliesCOMM ECON DEV/BLDG PS - 49933ILFLS COM59.95$ 01/25/2011 62190 HOUSING REHAB SERVICESMonthly Fee for Illinois Foreclosure Listing DatabaseCOMM ECON DEV/BLDG PS - 49933I.A.E.I.66.50$ 01/07/2011 65010 BOOKS, PUBLICATIONS, MAPSICC 2009 Code Books - ElectricalCOMM ECON DEV/BLDG PS - 49933THE HOME DEPOT 190278.74$ 01/10/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Graffiti Removal SuppliesCOMM ECON DEV/BLDG PS - 49933INT'L CODE COUNCIL INC110.00$ 01/12/2011 62360 MEMBERSHIP DUESTri-annual Certification RenewalFIRE DPT/ADMINDUNKIN #348457 Q3535.01$ 01/31/2011 62295 TRAINING & TRAVELCERT Team Final Exercise SuppliesFIRE DPT/ADMINNATIONAL AWARDS39.40$ 01/05/2011 65125 OTHER COMMODITIESMarty Leoni Placque for Civic CenterFIRE DPT/ADMINTHE HOME DEPOT 190248.09$ 01/31/2011 65085 MINOR EQUIP & TOOLSCERT Team Supplies 2009 GrantFIRE DPT/ADMINFTD BUSSE AND RIECK FL58.13$ 01/31/2011 65125 OTHER COMMODITIESFuneral Arrangement Lisa Mass SFH/EMSFIRE DPT/ADMINW W GRAINGER 916101.08$ 01/13/2011 65090 SAFETY EQUIPMENTCERT Team Supplies 2009 GrantFIRE DPT/ADMINEMERGENCY MEDICAL PROD 126.45$ 01/03/2011 65090 SAFETY EQUIPMENTCERT Team Supplies 2009 GrantFIRE DPT/ADMINWESSPUR TREE & EQUIPME138.09$ 01/05/2011 65090 SAFETY EQUIPMENTCERT Team Supplies 2009 GrantFIRE DPT/ADMINHAMMERHEAD INDUSTRIES,155.94$ 01/26/2011 65620 OFFICE MACH & EQUIPCommunications Retractors for MicrophonesFIRE DPT/ADMINW W GRAINGER 916156.38$ 01/04/2011 62245 AUTOMOTIVE EQ MAINTCERT Team Supplies 2009 GrantMarch 7, 2011Page 2 of 8Page 61 of 434
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 1/31/2011FIRE DPT/ADMINABLE SUPPLY CO259.00$ 01/04/2011 65050 BUILDING MAINTENANCE MATERIAL Vaccume Cleaner Replacement FS#2FIRE DPT/ADMINABT ELECTRONICS SERV307.81$ 01/21/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Dryer Repairs/Parts FS#3FIRE DPT/ADMINLABSAFE 1016627626427.10$ 01/04/2011 62245 OTHER EQ MAINTCERT Team Supplies 2009 GrantFIRE DPT/ADMINREFLECTIVE APPAREL635.58$ 01/04/2011 62245 AUTOMOTIVE EQ MAINTCERT Team Supplies 2009 GrantFIRE DPT/ADMINPROPAC786.45$ 01/03/2011 62245 OTHER EQ MAINTCERT Team Supplies 2009 GrantFIRE/ADMINANSTON - 49929THE HOME DEPOT 190286.68$ 01/19/2011 65105 PHOTO/DRAFTING SUPPLIESBatteries & Misc.FIRE/ADMINANSTON - 49929LEWIS PAPER PLACE#152.75$ 01/20/2011 62245 AUTOMOTIVE EQ MAINTFire Prevention Notification StickersFIRE/ADMINANSTON - 49929CDW GOVERNMENT127.00$ 01/31/2011 65125 OTHER COMMODITIESEMS PCR Battery-1FIRE/ADMINANSTON - 49929CDW GOVERNMENT520.44$ 01/14/2011 65125 OTHER COMMODITIESEMS PCR Batteries-4HEALTH - 49924MCHC SERVICE CORP40.00$ 01/17/2011 62295 TRAINING & TRAVELMultidrug-Resistant Bacteria Conference (M.Mathias)HEALTH - 49924NACCHO500.00$ 01/06/2011 62477 PHEP GRANT EXPENSE (HHS)Public Health Preparedness Summit 2011 (A. Han)HEALTH - 49924NFBPA-ONLINE633.00$ 01/31/2011 62295 TRAINING & TRAVELNFBPA Annual Conference-Evonda ThomasLAW/LEGAL - 49927GPS COOK COUNTY SHERIF20.95$ 01/19/2011 62345 COURT COSTS/LITIGATIONPhoto ID for Daley Center CourtroomLAW/LEGAL - 49927LAZ PKG 114 MILLENIUM21.00$ 01/19/2011 62345 COURT COSTS/LITIGATIONParking Expense for Litigation CaseLAW/LEGAL - 49927WABASH RANDOLPH GARAGE 29.00$ 01/13/2011 62345 COURT COSTS/LITIGATIONParking Expense for Litigation CaseLAW/LEGAL - 49927CPS/172 WST MDSN#15Q0232.00$ 01/06/2011 62345 COURT COSTS/LITIGATIONParking Expense for Litigation CaseLAW/LEGAL - 49927B & H PHOTO-VIDEO.COM379.00$ 01/20/2011 65085 MINOR EQUIP & TOOLSAudi RecorderLIBRARY/ADMIN - 49963NWI NEWSWEEK INC40.00$ 01/04/2011 65635 PERIODICALSNORTH BRANCH MAGAZINE YEARLY SUBSCRIPTIONLIBRARY/ADMIN - 49963PETER PEPPER PRODUCTS57.89$ 01/31/2011 65095 OFFICE SUPPLIESLOFT - CLOCK REPLACEMENTLIBRARY/ADMIN - 49963GOTPRINT COM61.14$ 01/07/2011 62210 PRINTINGWELCOME TO THE LIBRARY PRINTINGLIBRARY/ADMIN - 49963MY CABLE MART LLC63.12$ 01/06/2011 65095 OFFICE SUPPLIESLCD HDTV CABLES - DONATION/WILL REIMURSE THE ACCT.LIBRARY/ADMIN - 49963MOUNTSMADESIMPLE.COM149.99$ 01/07/2011 65095 OFFICE SUPPLIESLCD HDTV MOUNT - DONATION/WILL REIMBURSE THE ACCT.LIBRARY/ADMIN - 49963AZURADISC INC181.04$ 01/24/2011 65100 LIBRARY SUPPLIESCIRCULATION CD CLEANER SOLUTIONLIBRARY/ADMIN - 49963D J BARRON'S199.00$ 01/28/2011 65635 PERIODICALSMAIN PERIODICALS ANNUAL SUBSCRIPTIONLIBRARY/ADMIN - 49963USPS 16262202033309188440.00$ 01/26/2011 62315 POSTAGECIRCULATION OVERDUE NOTICES STAMPSLIBRARY/ADMIN - 49963Amazon.com499.98$ 01/06/2011 65095 OFFICE SUPPLIESLCD HDTV FOR LIBRARY PRORAMS - DONATION/WILL REIMURSE THE ACCT.LIBRARY/ADMIN - 49963HAROLD'S TRUE VALUE HD42.99$ 01/24/2011 65040 JANITORIAL SUPPLIEScoffee potLIBRARY/ADMIN - 49963MCMASTER-CARR121.73$ 01/24/2011 65050 BUILDING MAINTENANCE MATERIAL us flag,machine boltsLIBRARY/ADMIN - 49963THE HOME DEPOT 1902208.36$ 01/03/2011 65050 BUILDING MAINTENANCE MATERIAL trash bags,saw blades,sawzallLIBRARY/ADMIN - 49963LEMOI ACE HDWE44.75$ 01/25/2011 65050 BUILDING MAINTENANCE MATERIAL2 cans of WD-40, polish, silicone lubricant, tire sealer, and gojo pumice soap.POLICE DEPT/ADMIN - 49966MARATHON OIL 07782622.08$ 01/21/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966A-1 GAS & FD INC 14QPS24.52$ 01/21/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966A-1 GAS & FD INC 14QPS31.13$ 01/20/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966CHILI'S-EVANSTON34.46$ 01/20/2011 62370 EXPENSE ALLOWANCEJuvenile Crime Enforcement Coalition MeetingPOLICE DEPT/ADMIN - 49966SHELL OIL 5744299740937.25$ 01/31/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 5744408680537.38$ 01/19/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 5744408680542.82$ 01/31/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 5744408680543.52$ 01/19/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966MARATHON OIL 01582645.50$ 01/17/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966MARATHON OIL 01582648.46$ 01/17/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 574433513QPS49.20$ 01/18/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966NU TRAFFIC SCHOOL 7 0250.00$ 01/12/2011 62295 TRAINING & TRAVELTraining - P. PrattPOLICE DEPT/ADMIN - 49966SKOKIE BP (2) 504 QPS50.04$ 01/31/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 5744416600350.20$ 01/21/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966MARATHON OIL 00099253.50$ 01/24/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 5744408680560.61$ 01/31/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 5744417660684.32$ 01/17/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966ADVANCED DISTRIBUTION103.39$ 01/20/2011 65105 PHOTO/DRAFTING SUPPLIESEvidence Technician SuppliesMarch 7, 2011Page 3 of 8Page 62 of 434
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 1/31/2011POLICE DEPT/ADMIN - 49966AREMAC / NATIONAL117.13$ 01/20/2011 65105 PHOTO/DRAFTING SUPPLIESEvidence Technician SuppliesPOLICE DEPT/ADMIN - 49966GAL GALLS INC118.93$ 01/14/2011 65020 CLOTHINGPepper SprayPOLICE DEPT/ADMIN - 49966EVIDENT INC184.50$ 01/10/2011 65095 OFFICE SUPPLIESNORTAF 10-001POLICE DEPT/ADMIN - 49966SKILLPATH SEMINARS MAI199.00$ 01/07/2011 62295 TRAINING & TRAVELTraining Seminar - P. QuehlPOLICE DEPT/ADMIN - 49966KONICA MINOLTA BUSINES205.95$ 01/17/2011 65095 OFFICE SUPPLIESToner CartridgePOLICE DEPT/ADMIN - 49966SAMS CLUB239.39$ 01/21/2011 65025 FOODPrisoner FoodPOLICE DEPT/ADMIN - 49966BLACKHAWK PRODUCTS GRO 242.91$ 01/31/2011 65020 CLOTHINGTaser HolsterPOLICE DEPT/ADMIN - 49966DEFENSIVE EDGE TRAININ350.00$ 01/13/2011 62295 TRAINING & TRAVELTraining - J. FaisonPOLICE DEPT/ADMIN - 49966OGS TECHNOLOGIES INC495.83$ 01/17/2011 65020 CLOTHINGUniform ButtonsPOLICE DEPT/ADMIN - 49966GAL GALLS INC750.47$ 01/10/2011 65020 CLOTHINGPepper SprayPOLICE DEPT/ADMIN - 49966ADVANCED DISTRIBUTION880.43$ 01/31/2011 65095 OFFICE SUPPLIESLabels for Property OfficePOLICE DEPT/ADMIN - 49966LAGUARDIA/FIGS CAFE CO27.75$ 01/07/2011 68205 PUBLIC WKS CONTINGENCIESPrisoner TransportPOLICE DEPT/ADMIN - 49966MARATHON OIL 07782629.59$ 01/28/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966NYC-TAXI QPS37.58$ 01/07/2011 68205 PUBLIC WKS CONTINGENCIESPrisoner TransportPOLICE DEPT/ADMIN - 49966FBI / LEEDA, INC50.00$ 01/24/2011 62360 MEMBERSHIP DUESAnnual DuesPOLICE DEPT/ADMIN - 49966MARATHON OIL 07782651.63$ 01/28/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966SHELL OIL 5744416730852.60$ 01/31/2011 41420 RESERVE NARCOTIC ENFORCEMENT Reoccurring gas expenses for NETPOLICE DEPT/ADMIN - 49966FBI NATIONAL ACADEMY A87.00$ 01/03/2011 62360 MEMBERSHIP DUESAnnual DuesPRCS/CHAND NEWB CNTR - 49945MIDWEST TIME RECORDER99.50$ 01/12/2011 65095 OFFICE SUPPLIESTime cards for time clockPRCS/CHAND NEWB CNTR - 49945TARGET 0000927428.71$ 01/10/2011 65025 FOODsnacks for play school and time together programPRCS/COMMUNITY SERVICES - 50406 POTBELLY 00553.85$ 01/31/2011 65025 FOODLong Term Care Ombudsman TrainingPRCS/ECOLOGY CNTR - 49956Dominicks Stor0001137918.01$ 01/19/2011 62490 OTHER PROGRAM COSTSFresh food for animals.PRCS/ECOLOGY CNTR - 49956PETSMART INC 42775.86$ 01/19/2011 62490 OTHER PROGRAM COSTSmaintenance supplies for animal carePRCS/FAC - 49954LEMOI ACE HDWE QPS5.16$ 01/20/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Salt Dome - W/O #C116547PRCS/FAC - 49954LEMOI ACE HDWE QPS20.09$ 01/12/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for 911 Center - W/O #C116775PRCS/FAC - 49954THE HOME DEPOT 190230.28$ 01/24/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Salt Dome - W/O #C116547PRCS/FAC - 49954THE HOME DEPOT 190238.70$ 01/24/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Salt Dome - W/O #C116547PRCS/FAC - 49954THE HOME DEPOT 190249.95$ 01/17/2011 65050 BUILDING MAINTENANCE MATERIAL Shop StockPRCS/FAC - 49954STANDARD PIPE56.56$ 01/07/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Civic Center Urianls - W/O #C116739PRCS/FAC - 49954THE HOME DEPOT 190258.16$ 01/28/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Fleetwood - W/O #C116860PRCS/FAC - 49954THE HOME DEPOT 190262.23$ 01/12/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire Headquarters - W/O #C116795PRCS/FAC - 49954STANDARD PIPE120.23$ 01/04/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116748PRCS/FAC - 49954STANDARD PIPE140.20$ 01/05/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Civic Center Urinals - W/O #C116739PRCS/FAC - 49954THE HOME DEPOT 1902149.29$ 01/12/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire Headquarters - W/O #C116795PRCS/FAC - 49954WW GRAINGER56.39$ 01/27/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Collectors OfficePRCS/FAC - 49954WW GRAINGER204.04$ 01/07/2011 65050 BUILDING MAINTENANCE MATERIAL Ballast, etc for Civic CenterPRCS/FAC - 49954AMAZON MKTPLACE PMTS253.34$ 01/06/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Collectors OfficePRCS/FAC - 49954KONEMATIC DOOR SYSTEMS 636.92$ 01/07/2011 62225 BLDG MAINT SVCSDoor MaintenancePRCS/FAC - 49954JOHNSON LOCKSMITH INC2.30$ 01/24/2011 65050 BUILDING MAINTENANCE MATERIAL Replace Broken Key- W/O #C116798PRCS/FAC - 49954JOHNSON LOCKSMITH INC4.60$ 01/31/2011 65050 BUILDING MAINTENANCE MATERIAL Keys for Civic Center File Cabinet - W/O #C116881PRCS/FAC - 49954LEMOI ACE HDWE QPS6.70$ 01/13/2011 65050 BUILDING MAINTENANCE MATERIAL Door Hole Cover @ Fire Headquarters - W/O #C116770PRCS/FAC - 49954THE HOME DEPOT 19027.47$ 01/27/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Chandler - W/O #C116844PRCS/FAC - 49954JOHNSON LOCKSMITH INC12.00$ 01/31/2011 65050 BUILDING MAINTENANCE MATERIAL Keys in Public Works - W/O #C116798PRCS/FAC - 49954THE HOME DEPOT 190221.40$ 01/10/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Civic Center - W/O #C116762PRCS/FAC - 49954CLARK SECURITY PROD CH993.18$ 01/27/2011 65050 BUILDING MAINTENANCE MATERIAL Door Closers StockPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI74.92$ 01/27/2011 65050 BUILDING MAINTENANCE MATERIAL Pressure Valve , Gas Pressure Kit - W/O #C116847,C116886PRCS/FAC - 49954JOHNSTONE SUPPLY OF NI159.99$ 01/31/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116824PRCS/FAC - 49954ABLE DISTRIBUTORS269.63$ 01/17/2011 65050 BUILDING MAINTENANCE MATERIAL Boiler Materials for Fire #3 - W/O #C116792PRCS/FAC - 49954W W GRAINGER 91627.50$ 01/07/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954EVANSTON BLUE PRINT102.96$ 01/26/2011 65515 OTHER IMPROVEMENTSFiring Range PrintsPRCS/FAC - 49954EVANSTON BLUE PRINT115.20$ 01/31/2011 65515 OTHER IMPROVEMENTSLibrary Chiller PrintsPRCS/FAC - 49954ABLE DISTRIBUTORS191.78$ 01/27/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for ChandlerPRCS/FAC - 49954ZONATHERM PRODUCTS INC 760.16$ 01/05/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for B BldgPRCS/FAC - 49954THE HOME DEPOT 19026.97$ 01/10/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsMarch 7, 2011Page 4 of 8Page 63 of 434
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 1/31/2011PRCS/FAC - 49954THE HOME DEPOT 190217.82$ 01/26/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for 311 - W/O #C116855PRCS/FAC - 49954THE HOME DEPOT 190223.44$ 01/31/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire #2 - W/O #C116644PRCS/FAC - 49954THE HOME DEPOT 190245.82$ 01/03/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954MARSHALL ELECTRONI52.48$ 01/12/2011 65050 BUILDING MAINTENANCE MATERIAL Civic Center Ground Floor LightsPRCS/FAC - 49954MARSHALL ELECTRONI60.09$ 01/05/2011 65050 BUILDING MAINTENANCE MATERIAL Safety Clips for 4th Fl. CeilingPRCS/FAC - 49954WW GRAINGER72.09$ 01/27/2011 65050 BUILDING MAINTENANCE MATERIAL Ballast for Noyes - W/O #C116852PRCS/FAC - 49954WW GRAINGER105.33$ 01/31/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire #2 - W/O #C116644PRCS/FAC - 49954WW GRAINGER146.48$ 01/27/2011 65050 BUILDING MAINTENANCE MATERIAL Anilmal Shelter Fixture - W/O #C116787PRCS/FAC - 49954EVANSTON BLUE PRINT69.36$ 01/31/2011 65515 OTHER IMPROVEMENTSPrints for Firing RangePRCS/FAC - 49954WINDY CITY WIRE87.36$ 01/31/2011 65515 OTHER IMPROVEMENTSMaterials for 311 CenterPRCS/FAC - 49954NSC NORTHERN SAFETY CO227.86$ 01/26/2011 65090 SAFETY EQUIPMENTSafety SuppliesPRCS/FAC - 49954ZABA RESTORATION INC850.00$ 01/05/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954WINDY CITY WIRE893.00$ 01/28/2011 65515 OTHER IMPROVEMENTSMaterials for 311 CenterPRCS/FAC - 49954ZABA RESTORATION INC1,500.00$ 01/04/2011 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE QPS2.87$ 01/25/2011 65050 BUILDING MAINTENANCE MATERIAL Truck Supply - W/O #C116874PRCS/FAC - 49954WW GRAINGER49.56$ 01/19/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for P.D. UrinalPRCS/FAC - 49954STANDARD PIPE71.40$ 01/05/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116722PRCS/FAC - 49954WW GRAINGER349.53$ 01/20/2011 65050 BUILDING MAINTENANCE MATERIAL P.D. Toilet Parts - W/O #C116868PRCS/FAC - 49954STANDARD PIPE367.27$ 01/27/2011 65050 BUILDING MAINTENANCE MATERIAL Materials Civic Center ToiletsPRCS/FAC - 49954vollmar clay produc564.00$ 01/24/2011 65050 BUILDING MAINTENANCE MATERIAL Steel Covers @ Fire #4 - W/O #C116867PRCS/FAC - 49954THE HOME DEPOT 1902984.50$ 01/13/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for CC 2nd Fl Restroom - W/O #C116796PRCS/FAC - 49954LEMOI ACE HDWE QPS12.45$ 01/14/2011 65050 BUILDING MAINTENANCE MATERIAL V Belt for P.D.PRCS/FAC - 49954EPCO PAINT STORE 125238.92$ 01/17/2011 65050 BUILDING MAINTENANCE MATERIAL Paint for 311 CenterPRCS/FAC - 49954EPCO PAINT STORE 125246.98$ 01/13/2011 65050 BUILDING MAINTENANCE MATERIAL Paint for Fire Headquarter - W/O #C116759PRCS/FAC - 49954LEMOI ACE HDWE QPS23.80$ 01/25/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Service Center Salt Dome - W/O #C116547PRCS/FAC - 49954MARSHALL ELECTRONI63.61$ 01/12/2011 65050 BUILDING MAINTENANCE MATERIAL Lighting @ Chandler - W/O #C116754PRCS/FAC - 49954WW GRAINGER771.64$ 01/28/2011 65050 BUILDING MAINTENANCE MATERIAL Chandler Lighting UpgradePRCS/FAC - 49954WW GRAINGER827.40$ 01/28/2011 65050 BUILDING MAINTENANCE MATERIAL Chandler Lighting UpgradePRCS/FAC - 49954THE HOME DEPOT 190212.51$ 01/10/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire HeadquartersPRCS/FAC - 49954THE HOME DEPOT 190212.77$ 01/17/2011 65050 BUILDING MAINTENANCE MATERIAL Shop MaterialsPRCS/FAC - 49954THE HOME DEPOT 190222.97$ 01/05/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Civic Center 4th fl CeilingPRCS/FAC - 49954THE HOME DEPOT 190235.66$ 01/14/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire #4 KitchenPRCS/FAC - 49954LEMOI ACE HDWE58.99$ 01/17/2011 65515 OTHER IMPROVEMENTSMaterials for Civic Center StairsPRCS/FAC - 49954THE HOME DEPOT 190270.10$ 01/06/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire HeadquartersPRCS/FAC - 49954SPI ITASCA 412297.00$ 01/10/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Civic CenterPRCS/FAC - 49954EPCO PAINT STORE 125218.99$ 01/14/2011 65050 BUILDING MAINTENANCE MATERIAL Paint for Fire Headquarters - W/O #C116759PRCS/FAC - 49954THE HOME DEPOT 190228.28$ 01/26/2011 65050 BUILDING MAINTENANCE MATERIAL Materials for Parks - W/O #C116432PRCS/FAC - 49954THE HOME DEPOT 1902102.81$ 01/31/2011 65515 OTHER IMPROVEMENTSMaterials for Civic Center - W/O #C116884PRCS/FLEETWOOD JOUR CNTR - 49960 MCDONALD'S M6867 OF15.00$ 01/10/2011 65110 REC PROGRAM SUPPLIESSupplies for Trivia GamePRCS/FLEETWOOD JOUR CNTR - 49960 MCDONALD'S M6867 OF15.00$ 01/17/2011 65110 REC PROGRAM SUPPLIESsupplies for trivia gamePRCS/FLEETWOOD JOUR CNTR - 49960 TARGET 0000927418.49$ 01/03/2011 65110 REC PROGRAM SUPPLIESBingo SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 OFFICE DEPOT #510 QPS19.16$ 01/10/2011 65110 REC PROGRAM SUPPLIESSupplies for Trivia gamePRCS/FLEETWOOD JOUR CNTR - 49960 MCDONALD'S M6867 OF20.00$ 01/24/2011 65110 REC PROGRAM SUPPLIESSupplies for After School Game TriviaPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor0001700427.01$ 01/17/2011 65025 FOODProgram Supplies for MLKPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor0001700427.02$ 01/17/2011 65025 FOODProgram Supplies for MLKPRCS/FLEETWOOD JOUR CNTR - 49960 DOLRTREE 673 0000673442.00$ 01/03/2011 65110 REC PROGRAM SUPPLIESBingo SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 CONSTANT CONTACT 142.50$ 01/24/2011 62205 ADVERTISINGEmail notification for programmingPRCS/FLEETWOOD JOUR CNTR - 49960 FACTORY CARD OUTLET #356.80$ 01/17/2011 65110 REC PROGRAM SUPPLIESSupplies for MLK CelebrationPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor0001700474.56$ 01/19/2011 65025 FOODSupplies for MLK ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004142.46$ 01/17/2011 65025 FOODProgram Supplies for MLKPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004142.47$ 01/17/2011 65025 FOODProgram Supplies for MLKPRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #0204191.41$ 01/26/2011 65025 FOODSupplies for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960 Best Buy 00003137199.94$ 01/07/2011 65110 REC PROGRAM SUPPLIESSupplies for Fit astic programMarch 7, 2011Page 5 of 8Page 64 of 434
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 1/31/2011PRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558210.55$ 01/05/2011 65025 FOODSupplies for senior lunchPRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #0204217.91$ 01/26/2011 65025 FOODSupplies for Senior LunchPRCS/FLEETWOOD JOUR CNTR - 49960 Best Buy 00003137289.97$ 01/28/2011 65110 REC PROGRAM SUPPLIESgame systemPRCS/FLEETWOOD JOUR CNTR - 49960 Best Buy 00003137289.98$ 01/28/2011 65110 REC PROGRAM SUPPLIESgame systemPRCS/FLEETWOOD JOUR CNTR - 49960 WALGREENS #2619 QPS5.97$ 01/10/2011 65025 FOODmilk for after schoolPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor0001700410.11$ 01/07/2011 65025 FOODbread for after schoolPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 190215.88$ 01/27/2011 65040 JANITORIAL SUPPLIESSupplies for Mason ParkPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 190231.03$ 01/03/2011 65040 JANITORIAL SUPPLIESbuliding suppliesPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor0001700455.14$ 01/19/2011 65025 FOODMilk for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 190258.55$ 01/03/2011 65040 JANITORIAL SUPPLIESbuilding suppliesPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor0001700468.10$ 01/11/2011 65025 FOODmilk for after schoolPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor0001700468.10$ 01/25/2011 65025 FOODMilk for after school programPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor0001700469.10$ 01/04/2011 65025 FOODmilk for after schoolPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor0001700475.40$ 01/25/2011 65025 FOODSupplies for after school programPRCS/FLEETWOOD JOUR CNTR - 49960 GENERATION COPY88.00$ 01/17/2011 62210 PRINTINGPrinting of the Dr. King ProgramsPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor0001700491.30$ 01/11/2011 65025 FOODAfter School SnackPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor0001700498.54$ 01/19/2011 65025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #055899.16$ 01/12/2011 65025 FOODSenior MealPRCS/FLEETWOOD JOUR CNTR - 49960 SPORTS AUTHORI00006015263.88$ 01/24/2011 65110 REC PROGRAM SUPPLIESSupplies for Fitness CenterPRCS/FORESTRY - 49953THE HOME DEPOT 190214.91$ 01/20/2011 65085 MINOR EQUIPMENT AND TOOLSDust MasksPRCS/FORESTRY - 49953UPS 1Z008T18039768326917.30$ 01/13/2011 65020 CLOTHINGShipping charge to return pantsPRCS/FORESTRY - 49953ARBORWEAR47.95$ 01/14/2011 65020 CLOTHINGArborist PantsPRCS/FORESTRY - 49953BAILEY'S INC(99.80)$ 01/19/2011 65020 CLOTHINGCredit for Returned Arborist PantsPRCS/FORESTRY - 49953BAILEY'S INC111.80$ 01/11/2011 65020 CLOTHINGArborist PantsPRCS/FORESTRY - 49953AHLBORN EQUIPMENT INC273.99$ 01/28/2011 65085 MINOR EQUIP & TOOLSChainsaw sprocket covers, 4 dozen safety glasses, 14" guide barsPRCS/LEVY SEN CNTR - 49949ABLE SUPPLY CO QPS18.00$ 01/26/2011 65050 BUILDING MAINTENANCE MATERIAL pad lock for Levy CenterPRCS/LEVY SEN CNTR - 49949CITY LIGHTING PRD-STL232.23$ 01/10/2011 65050 BUILDING MAINTENANCE MATERIAL replacement light bulbs for Levy CenterPRCS/LEVY SEN CNTR - 49949SHURE INC107.93$ 01/27/2011 65050 BUILDING MAINTENANCE MATERIAL repair for microphone at Levy CenterPRCS/LEVY SEN CNTR - 49949CERAMIC SUPPLY CHICAGO28.00$ 01/24/2011 65110 REC PROGRAM SUPPLIESmaterial for ceramic classPRCS/LEVY SEN CNTR - 49949THE UPS STORE #103740.30$ 01/19/2011 65110 REC PROGRAM SUPPLIESpostage cost to return gift shop cards for refund from LevyCenter gift shopPRCS/LEVY SEN CNTR - 49949PEAPOD GROCERIES105.67$ 01/05/2011 65025 FOODfood supplies for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949PEAPOD GROCERIES105.80$ 01/12/2011 65025 FOODfood supplies for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949DAVIS TRANSPORTATION L160.00$ 01/17/2011 62507 FIELD TRIPSbus transportation deposit for senior trip at Levy CenterPRCS/LEVY SEN CNTR - 49949TARGET 0000927416.70$ 01/19/2011 65110 REC PROGRAM SUPPLIESEvanston Children Theatre suppliesPRCS/LEVY SEN CNTR - 49949OFFICE MAX QPS17.88$ 01/19/2011 65110 REC PROGRAM SUPPLIESEvanston Children Theatre scriptsPRCS/LEVY SEN CNTR - 49949ABLE SUPPLY CO34.09$ 01/07/2011 65050 BUILDING MAINTENANCE MATERIAL product neutralizer for floors at Levy Center due to snow/saltPRCS/NOYES CNTR - 49961Amazon.com8.76$ 01/10/2011 65110 REC PROGRAM SUPPLIESYAP curriculum materialPRCS/NOYES CNTR - 49961Dominicks Stor0001137927.51$ 01/24/2011 65110 REC PROGRAM SUPPLIESHands on art day suppliesPRCS/NOYES CNTR - 49961TOM THUMB HOBBY & CRAF37.31$ 01/13/2011 65110 REC PROGRAM SUPPLIESArts Day suppliesPRCS/NOYES CNTR - 49961EVANSTON IMPRINTABLES45.00$ 01/13/2011 65020 CLOTHINGtee shirt reorderPRCS/NOYES CNTR - 49961THE HOME DEPOT 1902134.80$ 01/31/2011 65095 OFFICE SUPPLIESLight Fixtures & Blubs for Noyes GalleryPRCS/PARKS FORESTRY - 49965WALGREENS #4218 QPS2.94$ 01/20/2011 65110 REC PROGRAM SUPPLIESScience club supplies.PRCS/PARKS FORESTRY - 49965Dominicks Stor000170047.74$ 01/20/2011 65110 REC PROGRAM SUPPLIESScience club supplies.PRCS/PARKS FORESTRY - 49965Dominicks Stor000170049.27$ 01/20/2011 65110 REC PROGRAM SUPPLIESScience club supplies.PRCS/PARKS FORESTRY - 49965OFFICE DEPOT #510 QPS18.96$ 01/24/2011 65110 REC PROGRAM SUPPLIESClassroom supplies; paper fasteners, foam board.PRCS/PARKS FORESTRY - 49965PETSMART INC 42747.45$ 01/19/2011 65110 REC PROGRAM SUPPLIESPet bedding and liter for preschool animals.PRCS/PARKS FORESTRY - 49965HILTON HOTEL FOOD/BEV32.38$ 01/07/2011 65025 FOODMeeting with Evanston Arts Council Chair Jill BrazelPRCS/PARKS FORESTRY - 49965OCS SOLUTIONS6.95$ 01/03/2011 62490 OTHER PROGRAM COSTSmonthly web hosting fee for evanstonartsbuzz.com, an online cultural arts calendarPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902191.55$ 01/27/2011 65095 OFFICE SUPPLIESlight fixtures and bulbs for Noyes GalleryPRCS/PARKS FORESTRY - 49965ICE SKATING INSTITUTE10.00$ 01/12/2011 62360 MEMBERSHIP DUESSynchronized Skating Team #1 ISI Registration FeeMarch 7, 2011Page 6 of 8Page 65 of 434
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 1/31/2011PRCS/PARKS FORESTRY - 49965NILES PARK DISTRIC480.00$ 01/14/2011 62360 MEMBERSHIP DUESEntry fee for 3 Synchronized Skating Teams for Niles Sweetheart Open CompetitionPRCS/PARKS FORESTRY - 49965CITY OF EVANSTON CHAND(0.01)$ 01/14/2011 65110 REC PROGRAM SUPPLIEStesting re-programming of charge machine for chandler-newberger centerPRCS/PARKS FORESTRY - 49965CITY OF EVANSTON CHAND0.01$ 01/14/2011 65110 REC PROGRAM SUPPLIESmoney refunded from testing charge machine for chandler-newbergerPRCS/PARKS FORESTRY - 49965Dominicks Stor0001700440.46$ 01/24/2011 65025 FOODsupplies for after-school cooking programPRCS/PARKS FORESTRY - 49965Dominicks Stor0001700458.29$ 01/31/2011 65025 FOODsupplies for after-school cooking programPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF102.90$ 01/24/2011 62507 FIELD TRIPSfee for bowling programPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF125.10$ 01/31/2011 62507 FIELD TRIPSfee for bowling programPRCS/PARKS FORESTRY - 49965AMERICAN RED CROSS OF15.00$ 01/03/2011 62360 MEMBERSHIP DUESPer person fees for American Red Cross CPR ClassPRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING64.00$ 01/21/2011 62360 MEMBERSHIP DUESPer person fees for American Red Cross First Aid & CPR ClassPRCS/RBT CROWN CNTR - 49952CERAMIC SUPPLY00 OF 00205.00$ 01/21/2011 65110 REC PROGRAM SUPPLIESClay for pottery classesPRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO391.00$ 01/17/2011 65110 REC PROGRAM SUPPLIESskate sharpeningPRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 19024.97$ 01/03/2011 65050 BUILDING MAINTENANCE MATERIAL Small light bulbs for staff washrooms.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 190217.90$ 01/28/2011 65050 BUILDING MAINTENANCE MATERIAL Supplies to repair wall in room D.PRCS/RBT CROWN CNTR - 49952JOHNSON LOCKSMITH INC33.60$ 01/14/2011 65050 BUILDING MAINTENANCE MATERIAL New lock and tumbler for concession stand door.PRCS/RBT CROWN CNTR - 49952JOHNSON LOCKSMITH INC37.00$ 01/12/2011 65050 BUILDING MAINTENANCE MATERIAL New lock tumbler and key for speed skating locker.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 190251.51$ 01/17/2011 65050 BUILDING MAINTENANCE MATERIALReplacement blind, duct tape, and other maintenance supplies.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902119.40$ 01/21/2011 65050 BUILDING MAINTENANCE MATERIAL Runners for gym floor chairs to use during basketball games.PRCS/RBT CROWN CNTR - 49952CINTAS CORP #76962.77$ 01/10/2011 65050 BUILDING MAINTENANCE MATERIAL Rental cost for carpeted mats.PRCS/RBT CROWN CNTR - 49952CINTAS CORP #76962.77$ 01/20/2011 65050 BUILDING MAINTENANCE MATERIAL Rental cost for carpeted mats.PRCS/RBT CROWN CNTR - 49952SCHWARTZHOFF CLEANERS 600.00$ 01/21/2011 62490 OTHER PROGRAM COSTSCleaning and storage of ice show curtains.PRCS/RBT CROWN CNTR - 49952EVANSTON IMPRINTABLES848.60$ 01/24/2011 65020 CLOTHINGHockey camp shirts.PRCS/RECREATION - 49946DRURY LANE THEATRE80.00$ 01/17/2011 62507 FIELD TRIPSSenior Program Theatre tripPRCS/RECREATION - 49946THE HOME DEPOT 19029.25$ 01/12/2011 63095 HANDYMAN PROGRAMhandyman suppliesPRCS/RECREATION - 49946THE HOME DEPOT 190231.79$ 01/31/2011 63095 HANDYMAN PROGRAMhandyman suppliesPRCS/RECREATION - 49946THE HOME DEPOT 190232.76$ 01/14/2011 63095 HANDYMAN PROGRAMhandyman suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902(42.71)$ 01/13/2011 63095 HANDYMAN PROGRAMhandyman suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902106.12$ 01/13/2011 63095 HANDYMAN PROGRAMhandyman suppliesPUBLIC WORKS/FLEET - 49947IL SOS VEHICLE RENEWAL101.25$ 01/10/2011 65045 LICENSING/REGULATORY SUPPLIES plate renewalPUBLIC WORKS/FLEET - 49947T P TOOLS-CANFIELD OH155.85$ 01/24/2011 62245 AUTOMOTIVE EQ MAINTshop toolsPUBLIC WORKS/ST&SANITATION - 49962 OFFICE DEPOT #510 QPS20.97$ 01/26/2011 65095 OFFICE SUPPLIESCork Tiles for Wall/ TimeclockPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 190227.94$ 01/27/2011 65085 MINOR EQUIPMENT AND TOOLSWood to fix Barricades; TapePUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 190253.75$ 01/06/2011 65085 MINOR EQUIPMENT AND TOOLSGarbage Bags/PVC Fitting for 623PUBLIC WORKS/ST&SANITATION - 49962 EPCO PAINT STORE 125264.86$ 01/07/2011 65050 BUILDING MAINTENANCE MATERIAL Paint for Tri-PodsPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 190269.98$ 01/19/2011 65085 MINOR EQUIPMENT AND TOOLSMaterial SpreaderPUBLIC WORKS/ST&SANITATION - 49962 CITY WELDING SALES121.30$ 01/28/2011 62375 RENTALSPropane for Hot BoxPUBLIC WORKS/ST&SANITATION - 49962 MENARDS MORTON GROVE142.28$ 01/06/2011 65085 MINOR EQUIPMENT AND TOOLSImpact DriverPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902200.39$ 01/07/2011 65085 MINOR EQUIPMENT AND TOOLSWood screws for Trailer - for cart distributionPUBLIC WORKS/ST&SANITATION - 49962 ROAD SOLUTIONS249.98$ 01/10/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Neutral Wash for Truck WashPUBLIC WORKS/ST&SANITATION - 49962 TRAFFIC CONTROL & PROT546.60$ 01/04/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Lights & batteriesPUBLIC WORKS/ST&SANITATION - 49962 LEMOI ACE HDWE QPS7.96$ 01/24/2011 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Street Dept. Cabinet KeysPUBLIC WORKS/ST&SANITATION - 49962 LEMOI ACE HDWE33.56$ 01/12/2011 65085 MINOR EQUIPMENT AND TOOLSSidewalk ShovelsPUBLIC WORKS/TRANS - 49959THE HOME DEPOT 190286.95$ 01/06/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Misc. hand toolsPUBLIC WORKS/TRANS - 49959Dominicks Stor0001137911.19$ 01/26/2011 65085 MINOR EQUIP & TOOLSDistilled water to fill batteries for message boardsPUBLIC WORKS/TRANS - 49959TRAFFIC CONTROL & PROT86.40$ 01/11/2011 65085 MINOR EQUIP & TOOLSBatteries for barricade lightsUTILITIES/ADMIN - 49958AMERICAN WATERWORKS97.50$ 01/21/2011 62295 TRAINING & TRAVELAmerican Water Works Assn. Seminar - Steel Water Storage Tanks: Design & Construction.March 7, 2011Page 7 of 8Page 66 of 434
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending 1/31/2011UTILITIES/ADMIN - 49958ILL WTR ENV ASSOC50.00$ 01/24/2011 62295 TRAINING & TRAVELUSEPA Region 5, One Day Workshop - Fundamentals of Asset Management.UTILITIES/DIST - 49955THE HOME DEPOT 1902268.10$ 01/10/2011 65050 BUILDING MAINTENANCE MATERIAL Garage floor paint.UTILITIES/DIST - 49955ILLINOIS SECTION AWWA500.00$ 01/11/2011 62295 TRAINING & TRAVELISAWWA Conference - Watercon 2011 registration for three Water Division employees.UTILITIES/DIST - 49955SYSTEMS SOLUTI00 OF 00813.00$ 01/31/2011 65555 PERSONAL COMPUTER EQMount for Laptop.UTILITIES/DIST - 49955ACTIVE ELECTRIC SUPPLY100.00$ 01/24/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIALUY Connectors for meter transmitting unit (MTU) wiring installation.UTILITIES/FILTRATION - 49951WAY KEN CONTRACTORS SU41.11$ 01/04/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Jackhammer 3" chisel bit.UTILITIES/FILTRATION - 49951MUELLER CO LTD.53.96$ 01/13/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Surface wash 4" valve actuator tube body.UTILITIES/FILTRATION - 49951LESMAN INSTRUMENT CO238.15$ 01/19/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ASCO valve rebuild kit 302711-MO for wash pumps.UTILITIES/FILTRATION - 49951PANEF INC411.14$ 01/14/2011 65035 PETROLEUM PRODUCTSLubriko CW606B 14 oz. cartridges (80) food grade lube.UTILITIES/FILTRATION - 49951HAWKINS, INC620.62$ 01/24/2011 65015 CHEMICALS2 containers Granular Chlorine (HTH) - 100 lbs. each.UTILITIES/FILTRATION - 49951CROSSBOW INDUSTRIAL WA99.00$ 01/31/2011 65075 MEDICAL & LAB SUPPLIESDl tank exchange.UTILITIES/FILTRATION - 49951CROSSBOW INDUSTRIAL WA 123.00$ 01/10/2011 65075 MEDICAL & LAB SUPPLIESDl tank, carbon filter cartridge, 5 micron post filter.UTILITIES/PUMPING - 49964WW GRAINGER160.48$ 01/26/2011 65050 BUILDING MAINTENANCE MATERIAL Conduit fittings for service building security upgrade.UTILITIES/PUMPING - 49964SECURITY EQUIPMENT SUP193.20$ 01/12/2011 65050 BUILDING MAINTENANCE MATERIAL Motion detectors for service building.UTILITIES/PUMPING - 49964MARSHALL ELECTRONI200.28$ 01/25/2011 65050 BUILDING MAINTENANCE MATERIAL Conduit for service building security upgrade.UTILITIES/PUMPING - 49964SECURITY EQUIPMENT SUP349.85$ 01/12/2011 65050 BUILDING MAINTENANCE MATERIAL Miscellaneous parts for service building security upgrade.UTILITIES/PUMPING - 49964EREPLACEMENTPARTS.COM27.59$ 01/20/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Bandsaw blade parts.UTILITIES/PUMPING - 49964WW GRAINGER147.96$ 01/27/2011 62225 BLDG MAINT SVCSSpace heaters.UTILITIES/SEWER - 49944OSI BATTERIES138.20$ 01/06/2011 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Barricade batteries.UTILITIES/SEWER - 49944GOOGLE TCP Global156.31$ 01/13/2011 65050 BUILDING MAINTENANCE MATERIAL Paint for metal in garage #6 at the Water Treatment Plant.UTILITIES/SEWER - 49944LEE JENSEN SALES CO.162.00$ 01/17/2011 62245 OTHER EQ MAINTCalibration Gas.UTILITIES/SEWER - 49944PRO-SAFETY INC257.40$ 01/13/2011 65020 CLOTHINGWinter work gloves.Total 54,510.84$ March 7, 2011Page 8 of 8Page 67 of 434
For City Council meeting of March 14, 2011 Item A3.1
Business of the City by Motion: Granular Materials Purchase
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Asst. Superintendent – Construction & Field Svcs
Subject: Contract for 2011 Granular Materials (Bid #11-57)
Date: February 3, 2011
Recommended Action:
Staff recommends City Council approval of a contract for the purchase of granular
materials (Bid No. 11-57) to G & L Contractors, Inc. (7401 N. St. Louis Avenue, Skokie,
IL) in the amount of $35,850.
Funding Source:
Funding for this work will be from the Water Fund and Sewer Fund. The account and
the budget amount are listed below:
Acct. Number Amount
Water Fund 7115.65055 $24,000
Sewer Fund 7400.65055 $18,000
Total $42,000
Summary:
The Granular Materials contract provides for the purchase of bulk granular materials for
use by the Utilities Department. The materials being purchased are used in conjunction
with the maintenance and repair of the water distribution and sewer conveyance
systems throughout the City of Evanston.
The bid for granular materials was advertised on January 27, 2011 in the Evanston
Review and on Demandstar. Bids were opened and publicly read on February 15,
2011. Two (2) bids were received. The vendors submitting the bids were as follows:
Memorandum
Page 68 of 434
Vendor Information:
Vendor Address
G & L Contractors, Inc. 7401 N. St. Louis Avenue, Skokie, IL
G & M Trucking, Inc. 8811 Kathy Lane, Des Plaines, IL
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until April 16, 2011. The bids were reviewed by Lara
Biggs, Assistant Superintendent of Construction & Field Services.
Below is a bid tabulation summary showing the bid result from the vendors that
submitted bids. A detailed summary of bids is attached as Exhibit A.
Pricing Summary:
Vendor Price
G & L Contractors, Inc. $35,850.00
G & M Trucking, Inc. $36,437.50
Granular Materials was last bid in 2009. In 2010, the City extended the 2009 contract
for one year at no increase in price. The table below shows this historical pricing of this
contract.
Item
2009 & 2010
Pricing
2011
Pricing
1 Crushed Limestone, Grade 8: CA-6 $13.00 $14.25
2 Wash Stone: CA 7/11 (3/4”) $17.00 $17.00
3 Fine Aggregate Sand: FA-6 $12.00 $13.00
There are no sub-contracting abilities related to the purchase of granular materials. A
waiver letter for M/W/EBE participation is attached.
G&L Contractors is our existing vendor for both granular materials and debris hauling.
Their work on both of these contracts has been very good.
Attachments:
Exhibit A – Summary of Bids
Business Development Coordinator Memorandum dated February 17, 2011.
Page 69 of 434
EXHIBIT A
Summary of Bids
2011 Granular Materials, Bid No. 11-57
G & L Contractors G & M Trucking
Bid
Item Description
Estimated
Quantity Units
Unit
Price
Extended
Price
Unit
Price
Extended
Price
1 Crushed Limestone, Grade 8: CA-6 2,000 ton $14.25 $28,500.00 $14.25 $28,500.00
2 Wash Stone: CA 7/11 (3/4”) 50 ton $17.00 $ 850.00 $18.75 $ 937.50
3 Fine Aggregate Sand: FA-6 500 ton $13.00 $ 6,500.00 $14.00 $ 7,000.00
Total $35,850.00 $36,437.50
Page 70 of 434
Bid No. 11-57, 2011 Granular Material, M/W/EBE Waived, G & L Contractors, 2-17-11
To: Lara Biggs, Assistant Superintendent, Water and Sewer Division
From: Lloyd W. Shepard, Business Development Coordinator, Community
and Economic Development
Subject: Bid No. 11-57, 2011 Granular Materials, M/W/EBE Waived, G & L
Contractors
Date: February 17, 2011
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City requires that general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. The subject
was reviewed in accordance with the City of Evanston Specification for M/W/EBE
Participation. M/W/EBE subcontracting participation was waived based upon no
subcontracting requirements.
The name and address of the awardee for this project is indicated below. The
award amount is $35,850.00.
Name and Address Scope Contract Amount
G & L Contractors
7401 N. St. Louis Avenue
Skokie IL 60076
Hauling Granular
Materials
$35,850.00
Memorandum
Page 71 of 434
For City Council meeting of March 14, 2011 Item A3.2
Business of the City by Motion: Civic Center Main Entry Steps
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Paul D’Agostino, Superintendent Parks/Forestry & Facilities
Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities
Subject: Contract Award Recommendation to G.A. Johnson & Son for the Lorraine
H. Morton Civic Center Main Entry Steps Project, Bid #11-60
Date: March 14, 2011
Recommended Action:
Staff recommends approval of the Lorraine H. Morton Civic Center Main Entry Steps
Project to G.A. Johnson & Son located at 828 Foster Street, Evanston, Illinois 60201, in
the amount of $84,330.
Funding Source:
* 2011 CIP #415169: $450,000
* This funding is intended for a variety of projects at the Lorraine H. Morton Civic
Center (LHMCC) including the main entry staircase, asbestos abatement, fire
pump replacement, directory signage and life/safety improvement plan.
Summary:
Work on this project will include the reconstruction of the LHMCC’s exterior main entry
staircase (located on the building’s west façade) including approach walkways,
sidewalls, handrails, associated electrical and landscaping. This stair system was
removed due to structural deterioration in fall 2010. Bids for the project were opened
and publicly read on February 22, 2011. The City received five bids; results were as
follows:
Memorandum
Page 72 of 434
Contractor Address Base Bid
G.A. Johnson & Son 828 Foster Street, Evanston, Illinois 60201 $84,330
Kovilic Construction Co.,
Inc.
3721 N. Carnation Street, Franklin Park,
Illinois 60131 $108,000
DTS Enterprises, Inc.
400 Central Avenue, Suite 250, Northfield,
Illinois 60093 $114,000
Continental Construction
Co. Inc.
1919 Greenwood Street, Evanston, Illinois
60201 $136,438
R. Rudnick & Co.
1040 S. Milwaukee Avenue, Wheeling,
Illinois 60090 $137,201
Staff recommends award of the base bid to G.A. Johnson & Son for the lump sum
amount of $84,330. G.A. Johnson & Son is in compliance with the City’s M/W/EBE
goals, please see attached memorandum for additional information. Staff has
successfully worked with G.A. Johnson & Son on numerous contracts including the
LHMCC Roof Replacement Project and is confident in their abilities and work product. A
breakdown of project expenditures is as follows:
Item Amount
CIP Account #415169 $450,000
Recommended bid award -$84,330
Balance Remaining $365,670
Construction work is scheduled to begin in spring 2011. The current substantial
completion deadline is June 10, 2011.
-------------------------------------------------------------------------------------
Attachments:
M/W/EBE Memorandum
Page 73 of 434
Bid No. 11-60, Civic Center Main Entry Steps, Compliance for G.A. Johnson & Son
TO: STEFANIE LEVINE, ASSISTANT SUPERINTENDENT, PARKS,
RECREATION AND COMMUNITY SERVICES
FROM: LLOYD W. SHEPARD, BUSINESS DEVELOPMENT COORDINATOR,
COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT
SUBJECT: BID NO. 11-60, LORRAINE H. MORTON CIVIC CENTER MAIN ENTRY
STEPS, M/W/EBE COMPLIANCE, G.A. JOHNSON & SON
DATE: 02-28-11
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City adopted a 25% M/W/EBE participation goal for the
utilization of M/W/EBEs by general contractors.
The M/W/EBE schedules and supporting documentation submitted by G.A. Johnson
& Son (GAJS) for the subject bid have been reviewed in accordance with the City of
Evanston Specification for M/W/EBE Participation. GAJS, an EBE, meets the three
stages of compliance given its EBE status.
GAJS’s base bid is $84,330.00. Listed below is the scheduled EBE.
Name of
M/W/EBE
Scope of Work Contract
Amount
% MBE WBE EBE
G.A. Johnson &
Son
828 Foster
Street
Evanston, IL.
60201
Civic Center Main
Entry Steps
$84,330.00 100.0 X
Total EBE $84,330.00 100.0
CC: Jewell Jackson, Manager Purchasing & Contracts
Memorandum
Page 74 of 434
For City Council meeting of March 14, 2011 Item A3.3
Business of the City by Motion: Cold Patch Material Purchase
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette E. Robinson, Director of Public Works
Subject: Single Source Contract Award for Cold Patch from Healy Asphalt
Company, LLC
Date: March 7, 2011
Recommended Action:
Staff recommends approval of a single source purchase of cold patch material for cold
weather street maintenance activities from Healy Asphalt Company, LLC (3401 S.
Busse Road, Mount Prospect, IL) in the amount of $50,000
Funding Source:
Funding for this work will be from Streets General Fund (2670-65055) in the amount of
$30,000, Water Fund (7115-65051) in the amount of $10,000, and Sewer Fund (7400-
65051) in the amount of $10,000.
Summary:
Staff is requesting approval of a single source purchase of cold patch material for warm
and cold weather street maintenance activities from Healy Asphalt Company, LLC.
Healy Asphalt is the only regional supplier of UPM (unique paving materials) high
performance cold patch mix.
UPM cold patch material is used to maintain the road surface after water main breaks
and for alley and street pothole patching. The Streets and Sanitation Division has been
using UPM for at least nine years with outstanding results. The material has proven to
be the best performing and longest lasting. It holds in both rain and freezing conditions.
Finally the material can be stockpiled in the open without freezing. This is critical to
street operations since heated indoor material storage is not available of the size and
capacity needed and crews do not have to worry about loads setting on the trucks.
Memorandum
Page 75 of 434
For City Council meeting of March 14, 2011 Item A3.4
Business of the City by Motion: Crack Sealing Contract Award
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Senior Engineer, Engineering & Transportation
Don Cornelius, Supervisor, Streets & Sanitation Division
Subject: Contract Award for 2011 Crack Sealing Program
Date: March 1, 2011
Recommended Action:
Staff recommends City Council approval of a contract in response to Request for Bids
through the Municipal Partnering Committee to award the 2011 Crack Sealing Contract
to the lowest responsive and responsible bidder, North Suburban Asphalt Maintenance,
Park Ridge, Illinois in the amount of $50,000.
Funding Source:
Funding for this work will be from General Fund Street Maintenance Account
(2670.62509) in the amount $50,000 which has $75,000 budgeted for contract
maintenance for FY 2011.
Summary:
Three years ago the Streets and Sanitation Division implemented a crack sealing
program designed to extend the life of recently resurfaced streets in Evanston. Crack
Sealing is performed three to five years after the street is resurfaced. Cracks develop
on the street surface due to the weather conditions and the composite material
pavement section. The concrete base and asphalt surface are two different materials
and each expands differently with the temperature changes. As a result after a
freeze/thaw cycle the joints in the concrete base shift and cracks reflect through to the
asphalt surface. The cracks need to be sealed as they develop to prevent moisture and
road salt from seeping into the base which can lead to potholes and more serious road
failures. The streets to be sealed each year are selected based on available funding,
previous resurfacing year and road condition surveys conducted in the field by Public
Works staff.
This year the City has partnered with other north shore and northwest communities
under the Municipal Partnering Committee initiative spearheaded by the Village of
Glenview to contract for crack sealing. The following communities are participating in
Memorandum
Page 76 of 434
Page 2 of 2
the purchase: Glenview, Morton Grove, Wilmette, Winnetka, Skokie, Glencoe, Buffalo
Grove, Highland Park and Lincolnshire. As a result of the partnership, the responsive
and responsible low bidder, North Suburban Asphalt Maintenance was awarded the
contract based on a price of $0.997 per pound. The City paid $1.66 per pound in 2010
and $1.23 per pound in 2009. The City’s dollar will stretch a lot further and more streets
will be sealed this year. The City is looking at other municipal partnership opportunities
in the future.
The responsive bidder did not have any opportunity for sub contracting as part of this
contract, so a MWEBE waiver is attached.
North Suburban Asphalt Maintenance has worked with the other communities in
municipal partnering group before on similar crack sealing contracts and completed
work on time and within budget
Page 77 of 434
To: Suzette Robinson and Paul Schneider
From: Lloyd W. Shepard, Business Development Coordinator, Community
& Economic Development Department
Subject: Municipal Partnering Group Bid for Crack Sealing Opportunity 2011
Date: March 8, 2011
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City adopted a 25% M/W/EBE participation goal for the
utilization of M/W/EBEs by general contractors. However, for this particular project the
City of Evanston is one of eleven municipalities that combined to contract with North
Suburban Asphalt Maintenance, Park Ridge, Illinois to provide crack sealing service for
the year 2011. The subject project’s scope does not afford M/W/EBE subcontracting
opportunities; therefore, the City of Evanston’s M/W/EBE participation goal of 25% is
waived for its portion of the contract with North Suburban Asphalt Maintenance.
The City of Evanston’s cost for its portion of the contract for 2011 is $0.9968 per
pound for 50,000 pounds or $49,840.00.
CC: Jewell Jackson, Manager Purchasing & Contracts
Memorandum
Page 78 of 434
For City Council meeting of March 14, 2011 Item A3.5
Business of the City by Motion: 2011 CMAQ Grant Application
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Subject: 2011 Congestion Mitigation and Air Quality (CMAQ) Grant Application
Dempster Street Signal Modernization Project
CTA Yellow Line In-Fill Station - Phase I Environmental Study
Date: March 3, 2011
Recommended Action:
Staff recommends authorization for the City Manager to apply for 2011 Congestion
Mitigation and Air Quality (CMAQ) Grants for the Dempster Street Signal Modernization
Project and the CTA Yellow Line In-Fill Station - Phase I Environmental Study.
Funding Source:
The estimated total cost of the Dempster Street Signal Modernization Project is
$990,000; including CMAQ Grant funding of $790,000 and General Obligation debt of
$200,000.
The estimated total cost of the CTA Yellow Line In-Fill Station - Phase I Environmental
Study is $2,130,000; including CMAQ Grant funding of $1,704,000 and General
Obligation debt of $426,000.
Since the City will not receive approval for the grant until late 2011, the above amounts
will appear in the 2012 Budget and Capital Improvements Plan.
Summary:
The Congestion Mitigation and Air Quality Improvement Program is a federally-funded
program of surface transportation improvements designed to improve air quality and
mitigate congestion. Both transit and traffic flow improvements are eligible for the
CMAQ Program.
CTA Yellow Line In-Fill Station - Phase I Environmental Study
In 2007, the City completed a market analysis which evaluated the addition of an infill
station on the CTA Yellow Line at Ridge Avenue, Asbury Avenue, or Dodge Avenue.
The market study evaluated the three potential locations based on criteria that included
multimodal access, community development considerations, physical design
Memorandum
Page 79 of 434
Page 2 of 2
considerations, available land, population and employment draw. While the study did
not identify a clear preferred station site, it did conclude that a new station in south
Evanston could expand the market served by the Yellow Line. The market study
recommended the relative costs of constructing a station at one or more of the locations
be evaluated in an engineering feasibility study.
The City was awarded a $220,000 Federal grant through the CMAQ program to conduct
the Engineering Feasibility Study. The City Council approved the Preliminary
Engineering Services Agreement with Parsons Brinckerhoff (PB) and the study has
commenced. The study is currently in the data collection phase and will soon move into
the initial stages of the public involvement phase.
The next step in the process will be to conduct a Phase I Environmental Assessment
(EA). The EA will establish the purpose and need for the project and evaluate the
socio-economic impacts of the improvement. It is required to qualify the project for
federal funding. The CMAQ Grant will take the form of a reimbursement subsequent to
the completion of the project.
Dempster Street Signal Modernization Project
City staff proposes to make infrastructure improvements to the Dempster Street corridor
by modernizing and optimizing the traffic signals from Folwer Avenue to Ridge Avenue.
The proposed improvement will include the replacement of antiquated signal equipment
at the Dempster Street intersections with Fowler Avenue, Hartery Avenue, the
Dempster Shopping Center, and Dodge Avenue. All of the traffic signals, including the
signals at Asbury Avenue and Ridge Avenue, will be upgraded to support transit signal
priority (TSP). TSP is a priority treatment that extends the green time for transit
vehicles and is a key component of improving PACE Bus service through the corridor.
This Grant application will request funding for the Phase I Environmental Engineering,
Phase II Design engineering, Phase III Construction Engineering, and the Dempster
Street Signal Construction Project. The portion of the CMAQ Grant for the Engineering
($150,000) will take the form of a reimbursement subsequent to the completion of the
project. The portion of the CMAQ Grant for the Construction ($640,000) will be applied
to the IDOT construction account for the project. The local reimbursement of $160,000
will be due at the completion of the project.
Page 80 of 434
For City Council meeting of March 14, 2011 Item A3.6
Business of the City by Motion: SWANCC Disposal Contract
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Subject: SWANCC Disposal Contract for FY 2011
Date: March 7, 2011
Recommended Action:
Staff recommends approval of the 2011 refuse disposal fees to SWANCC (Solid Waste
Agency of Northern Cook County) in the amount of $75,000 for capital costs, $780,000
for operations and maintenance and $60,000 in recycling transfer fees.
Funding Source:
Funding for this work will be from the Solid Waste Fund Accounts, 7685.68310 (capital
costs), 7685.62405 (operations and maintenance costs), and 7690.62415 (recycling
costs). These accounts have a budget of $83,300, $899,640, and $788,018
respectively for FY 2011.
Summary:
In 1992, the City of Evanston entered into an intergovernmental agreement with twenty-
five (25) other north and northwest suburban Cook County municipalities thereby
creating SWANCC to provide an efficient and environmentally sound municipal waste
disposal system. Under this use agreement, the City is required to make certain
payments to SWANCC for capital, operations, maintenance and disposal costs for the
collection, transportation and disposal of municipal waste generated within the City of
Evanston.
The use agreement breaks the costs into two categories: Operations and Maintenance
Costs and Fixed Costs. Each member’s allocable share of O&M costs is calculated by
dividing the amount of waste the member actually delivered by the total amount of
waste the Agency received. Fixed costs cover SWANCC’s capital improvement costs
and bond payments. The figure is based on SWANCC’s actual debt obligations divided
among the member communities.
If the City generates more or less waste than what was estimated, SWANCC will
provide the City with a credit or debit. Staff used the previous year’s numbers to
estimate the annual cost for this fiscal year. Staff’s estimate has resulted in a modest
credit for the last four years.
Memorandum
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As a result of the City’s residential recycling initiatives, the quantity of recycling
continues to go up while the garbage generated goes down. Evanston generated close
to 2000 tons less garbage in 2010 then in 2009. In 2009, SWANNC initiated a
recycling incentive program whereby SWANCC members receive a rebate based on the
tonnage of recycling they generate. In FY 2010/11, Evanston received rebates totaling
$56,086. As a part of the change in sanitation service providers, the City is required to
cover the cost of the refuse that Groot takes to SWANCC for the residential collection
and the cost to transfer the recycling that City crews take to SWANCC.
Page 82 of 434
For City Council meeting of March 14, 2011 Item A4.1
Business of the City by Motion: Groot Yard Waste Change Order
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Subject: Yard Waste Contract Change Order No. 1 for Groot Industries
Date: March 7, 2011
Recommended Action:
Staff recommends change order No.1 to the yard waste contract with Groot Industries,
Inc. in the amount of $0.55 per stop per month for the remainder of 2011, $0.27 per stop
per month for 2012, $0.21 per stop per month for 2013, 0.15 per stop per month for
2014 and $0.32 per stop per month for 2015 until October 31st. The total contract
amount was originally approved at $476,370 but due to higher than anticipated total cart
volume is recommended at a not to exceed $600,000 amount for 2011.
Funding Source:
Funding to be provided by the Solid Waste Fund (7690-62415) which has $788,018
budgeted for FY2011.
Summary:
On October 11, 2010, the City Council approved a contract award at a rate of $3.35 per
stop per month to Groot Industries, Inc. for the collection and disposal of yard waste.
The monthly rate is based on the collection of 15,800 stops to be collected between
April 1st and December 15th of each year for a contract total of $476,370 in year one.
As a part of negotiating the contract, Groot requested a limit on the number of carts to
be collected. While an increase in the number of carts makes sense for the City in
terms of lower worker’s compensation claims, it results in higher operation cost for the
contractor because it take more time to empty carts than to throw bags. Groot based
their bid on collecting between 1500 and 3000 carts. The actual number of carts in
Evanston is just over 4400 and climbing. As a result Groot had to increase the number
of trucks collecting yard waste from three to four. Adding an additional truck cost Groot
approximately $160,000.
Groot requested a meeting with City staff and asked to either negotiate a price increase
or to walk away from the contract. Based on Section 2.4 Modification of Required
Services of the City’s contract with Groot, City staff met with Groot to work out a
contract increase acceptable to both parties.
Memorandum
Page 83 of 434
Page 2 of 2
As a result of the meeting staff is recommending an increase to the per stop per month
unit price as depicted in the following table based on a nine month collection schedule.
Dates
Unit Price per
Stop based on
15,800 stops
Total cost of
Service for
Number of
Months
Contract
Increase
Based on
Year One
Nov and Dec
2010 $3.35 $105,860 0
Apr - Dec 2011 $3.90 $554,580 $78,210
Apr - Dec 2012 $4.17 $592,974 $116,604
Apr - Dec 2013 $4.38 $622,836 $146,466
Apr - Dec 2014 $4.53 $644,166 $167,796
Apr - Oct 2015 $4.85 $536,410 $165,900
In addition, to the unit price increase listed above the contract will be amended to reflect
the nine month billing cycle and to increase the maximum threshold of carts in the
system from 3400 to 6000. These changes do not include the previously approved
annual consumer price index adjustment which cannot exceed 4%.
The total cost of service reflected in the table above all fall below the bid prices received
from other vendors for this service with the exception of Republic whose bid was
contingent on receiving the bid for refuse and recycling.
Yard Waste Bid 2010
Company
Total cost of
service
Republic* $372,564
Groot $476,370
Waste
Management $644,640
Flood Brothers $1,493,100
Lakeshore $2,488,500
Veolia No Bid
In addition, to the bid prices listed above the in-house cost of providing yard waste
service also exceeds the total cost of service provided by Groot. Staff therefore
recommends approval of the change order No. 1 to Groot Industries yard waste contract
with the City.
Page 84 of 434
For City Council meeting of March 14, 2011 Item A4.2
Business of the City by Motion: Firing Range Change Order
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director Parks, Recreation and Community Services
Paul D’Agostino, Superintendent Parks, Forestry and Facilities
Stefanie Levine, Assistant Superintendent Parks, Forestry and Facilities
Subject: Change Order #1 for the Evanston Police Department Firing Range
Project, Bid #11-13
Date: February 28, 2011
Recommended Action:
Recommend approval of change order #1 in the amount of $84,581.41 for the Evanston
Police Department Firing Range Project. This change order will increase the current
contract amount from $180,580.00 to $265,161.41.
Funding Source:
2011 Capital Improvements Fund Project #415721 $224,000.00
2010-11 Capital Improvements Fund Carryover #415721* $ 41,161.41
Total: $265,161.41
*The 2010-11 Capital Improvements report to the City Council showed an estimated
final expense of $93,461 for the Firing Range, however actual expenses were delayed
and only $37,607.94 was actually spent. The difference of $55,853.06 remains in the
Capital Improvements Fund balance. With the inclusion of this change order, the
Capital Improvements Fund will still have $14,691.65 in fund reserves that were not
included in the Capital Improvements Plan. Staff will monitor the entire Capital
Improvements Fund budget during the 2011 year and if a budget amendment is
required based on total fund expenditures of the fund this change will be included in
said amendment prior to 12/31/11.
Summary:
The subject change order has several key components which have been broken down
as follows:
Incorporation of New Bullet Trap
Memorandum
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GA Johnson & Son (GAJ) is currently under contract to construct ventilation system and
sidewall improvements at the firing range. Although GAJ’s scope does not include
construction of a new bullet trap, trap reconstruction is part of the overall intended
upgrade to this facility. In order to provide greater training flexibility and enhanced
safety, Police Department staff has requested a bullet trap design which accepts higher
caliber ammunition and includes combat/ballistic walls which safely captures
ammunition during close quarter training exercises.
In 2009 and prior to initiating the design associated with GAJ’s current contract, a
decision was made to replace the bullet trap through a separate construction contract in
order to ensure that adequate funding was available to address the required ventilation
system improvements. During initial construction of GAJ’s contract however, it became
apparent that a new bullet trap would require additional ventilation system modifications,
as the new trap’s physical construction would affect the range’s airflow performance and
ability to meet National Institute for Occupational Safety and Health (NIOSH)
requirements. As a result, staff has worked with the project engineer (Hinkle
Engineering) to provide design revisions that reflect the incorporation of a new bullet
trap system, including all required modifications to the ventilation system, and GAJ has
been asked to provide pricing for this modification via the subject change order.
New Air Handling Unit
A portion of this change order includes the installation of a new air handling unit for the
range. GAJ’s current construction contract assumes that the existing air handler will be
retained but modified to meet NIOSH requirements. The air handler replacement
proposed with this change order is a result of concerns raised by the air handler’s
manufacturer following GAJ’s contract award. During the air handler manufacturer’s
review of documents submitted by GAJ, the manufacturer indicated that even with the
proposed modifications, the existing air handler could not meet the required NIOSH
standards. In summary, the manufacturer stated that the device could not be modified to
provide the air delivery rates required for safe range operation. As a result, the
manufacturer indicated that they could not provide the modifications as proposed in the
contract documents and informed GAJ that a new and more substantial air handler
would be required. The reuse of the air handler was an attempted cost saving measure
that appeared to be supported by calculations performed by Hinkle Engineering.
Unfortunately, the air handler’s reuse is not possible and replacement of this unit must
be incorporated into the project regardless of the bullet trap issues described above.
Please note the new air handling unit proposed with this change order will provide the
increased airflow requirements of the new bullet trap, provide better overall range
performance and increase filtration capabilities as the range ages. In addition to the
new air handling unit, the ventilation system modifications will include the use of a
variable frequency drive for the range’s main exhaust fan. This variable frequency drive
will allow the fan to operate at variable speeds. Working in tandem with the new air
handling unit, the variable speeds will insure the firing range remains consistently in
negative pressure. In order to reduce contractor mark-up costs, the new air handler will
Page 86 of 434
be purchased separately by the City (cost for the unit is not included in the subject
change order). Additionally, the City will provide the contractor with the new frequency
drive which we already own. Change order pricing includes work associated with the
new air handler’s installation as well as the required programming and low voltage
wiring for the frequency drive. Finally, Facilities Management staff will perform the
digital control work associated with the air handler’s operation and physical installation
of the frequency drive in order to further control costs.
Sidewall Construction
GAJ’s current contract includes installation of 1” Tectum (a wood fiber acoustical
material) and 1” rigid insulation along the sidewalls of the range. After a mock-up of this
system was constructed by GAJ for approval, it was determined that the application was
too tenuous (the area is subject to stray fire) and that sidewalls should consist of a more
substantial installation in order to better absorb stray ammunition and protect facility
occupants. As a result, GAJ has been asked to provide pricing to increase the thickness
of the Tectum material on the sidewalls from 1” to 2”. The 1” Tectum material will still be
utilized on the firing range’s ceiling. As the City has already taken possession of the 1”
Tectum panels, the unused sidewall material will be reserved for future ceiling panel
replacements in the range as needed due to damage by stray ammunition.
Conclusions
As a result of the items detailed above, staff has worked with GAJ, Hinkle Engineering
and the Police Department to specify and price this change order. Although significant
in cost relative to GAJ’s overall contract amount, approval of this change order will
substantially streamline the overall construction process by eliminating the need and
added expense for a separate contract for bullet trap construction. Once incorporated
into the project, this work will finalize all planned improvements to this facility.
A summary of GA Johnson & Son’s base contract and change orders is as follows:
Item Amount
Base Contract $180,580.00
Change Order #1 (pending council approval) $84,581.41
Total to Date Including Change Orders $265,161.41
Project Budget Breakdown
Item Amount
CIP 2011 Funding $224,000.00
CIP 2011 Carryover Funding $41,161.41
Remaining encumbrances (current GAJ and Hinkle contracts) -$157,681.13
Recommended change order -$84,581.41
Anticipated air handler expense -$14,866.00
Anticipated additional digital control expenses $3,000.00
Remaining Balance $5,032.87
Page 87 of 434
Please note 2010/11 funding for this project was $460,000 of which only $37,608 was
actually spent due to delays in work associated with resolving the change order issues
documented above. The rollover funding amount of $224,000 was estimated by staff in
December 2010 in anticipation that the subject change order would be resolved in the
prior fiscal year thereby allowing project work to continue. As the subject change order
is being forwarded for approval at this time (FY 2011), supplemental rollover funding, as
detailed above, is required to cover all project expenses anticipated to occur in the
current fiscal year. Regardless, total cost for work associated with this project in FY
2010/11 and FY 2011 combined is estimated to be approximately $300,000 or $160,000
below the approved FY 2010/11 budget.
Staff recommends approval of the above stated change order. Copies of the
contractor’s proposal along with a background memorandum on the history of this
project are attached for your reference.
-------------------------------------------------------------------------------------
Attachments:
Contractor’s proposal
Background memorandum
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For City Council meeting of March 14, 2011 Item A5
Resolution 17-R-11: MFT for Resurfacing of Dodge Avenue, Oakton to Lee Streets
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Sat Nagar, P.E., Senior Engineer, Engineering & Transportation
Subject: Consideration of the proposed Resolution 17-R-11 by which the City
Council would authorize the use of Motor Fuel Tax Funds for Resurfacing
Dodge Avenue from Oakton Street to Lee Street.
Date: March 1, 2011
Recommended Action:
The Evanston Department of Public Works recommends City Council approval of
Resolution 17-R-11 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of
$300,000 for the Dodge Avenue Street Resurfacing Project.
Funding Source:
This project will be funded through the Motor Fuel Tax Fund ($300,000; Fund# 200) and
the CIP Fund ($665,000; Fund # 415857).
Summary:
The City’s Street Resurfacing Program is funded through the Motor Fuel Tax Funds
(MFT) and through the Capital Improvement (CIP) Funds. The City Council approved a
resolution at the second Council meeting in January 2011 to improve nine streets
through the use of the City’s MFT Funds. The Dodge Avenue improvements from
Oakton Street to Lee Street were part of 2011 street improvement program to be funded
by CIP Funds. During the budget process, it was determined that MFT funding would
be used to reduce the amount of CIP funding needed for the project in order for the
project to proceed in 2011. The estimated construction cost is $965,000 of which
$665,000 is CIP Funds and $300,000 is MFT Funds. The proposed contract work
consists of curb replacement, grinding/milling street surface, base repair,
reconstruction/adjustment of drainage/utility structures and street resurfacing including
Memorandum
Page 100 of 434
Page 2 of 2
any necessary incidental construction. The Engineering staff has completed the design
of this street project in-house and is prepared to let the project.
With the Council approval of this resolution, Engineering staff will let the Dodge Avenue
street resurfacing project and bring back the recommendation to award the construction
contract in early May. It is anticipated that construction on Dodge Avenue will begin in
early June.
Legislative History:
The City Council approved the 2011 Water Main Replacement & Street Resurfacing
Program, which includes Dodge Avenue Resurfacing Project, at the August 9, 2010 City
Council meeting. The City Council adopted the 2011 MFT budget at the November 8,
2010 Council meeting.
Attachments:
Resolution 17-R-11
MFT Resolution
Dodge Avenue Construction Location Map
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NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E
M I C H I G A N37002300
2700
50034002400
300
2000300
2900
100
4001600700
13003000
1100
20008002700
1200
2600 110050060010001200180026002002500
2500150050013002100900
600
1500
500
800200014002001500
800
17001900 38001001100
2800
23002800
2500 26001400
14002900110022001600
700
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2200200
400
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300900 1001300 12001900
1700 19002100
100 3200900
18002400
26001000
22002200
1400
2500300100060035001700700
1200
400 2700230024002100170070016001800 31002300400
2000
2400
200
9001600
1900800
15002100
100033002800
1300JENKS ST
HAVEN ST
PAYNE ST
LEON PL
P
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GREY AVEHARRISON ST
PR
A
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COLFAX ST
SH
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ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK
AVE
SHERIDAN PL
RIDGE CTMcCORMICK BLVDG
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THAYER ST
PRATT CTGRANT
PITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECENTRAL ST
CALLAN AVERIDGE TER
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HOWARD STCOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN
FOREST AVEINGLESIDE PK
GREY AVEST. MARK'S CTEMERSON ST SHERMAN AVEWILDER ST GARRISON AVECAMPUS DRMILBURN PK
THELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVELEMAR AVEMARCY AVEDAVIS S
T
MAPLE AVEHARTZELL ST
LIBRARY PL
SIMPSON ST
CLYDE AVEBROWN AVEGREELEYELMWOOD AVESEWARD ST
ROSL YN PL
GREY AVEFLORENCE AVEHOWARD ST
ISABELLA ST
GROSS POINT RDCUSTER AVELYONS ST
FOWLER AVECLARK
S
T
DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEEMERSON ST
BRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST
PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH
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T
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DEMPSTER STJACKSON AVEKEDZIE ST
CLINTON PL
McDANIEL AVEBRI
D
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ST
CALVIN CIR
BROWN AVENORMANDY PL
WOODLAND RD
ELINOR PL
WARREN STLIVINGSTON WASHINGTON ST
NATHANIEL PL OAKKEENEY ST SOUTH BLVD
HAMILTON ST
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UNIVERSITY PLREESE AVEBRUMMEL PL
GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL
BRADLEY PL
GREENLEAF STWALNUT AVEROSALIE ST
BURNHAM PLBENSON AVESHERMAN PL
CULVER
FORESTVIEW RDMARTHA LNHAWTHORNE LN
WADE CT
BROWN AVECROFT LNBROWNGREYCENTRAL ST
RIDGE AVECHANCELLOR ST
PAYNE ST
WESLEY AVEDODGE AVEHARVARD TER MAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL
RIDGE AVEASBURY AVEFOWLER AVEBROADWAY AVEHARTREY AVECASE ST
SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST
STE
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EMARCY AVEWELLINGTON CTCLEVELAND ST
MONROE ST
LINDEN PL LAKE SHORE BLVDKNOX
CIRHILLSIDE LN
TRINITY CT
SHERIDAN
SQEDGEMERE CTG
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ASHLAND AVEGROVE ST
FOSTER ST
ASBURY AVEBARTON AVEEUCLIDPARK PL
WESLEYCLARK ST
LIVINGSTON ST
COLFAX TER
HARRISON
GRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST
ISABELLA ST
DAVIS ST
MAIN ST
RIDGE AVEASBURY AVET
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T
THAYER ST
ISABELLA ST
HAYES
DARTMOUTH PL
COLFAX PL
THAYERTHAYERSTCRAWFORD
LINCOLNWOOD DRMILBURN ST
LAKESIDE CT
CHURCH ST
HARTZELL ST
P
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V
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DODGE AVEOAKTON ST
SOUTH BLVD
CRAINMcDANIEL AVEPITNER AVELEE ST
NOYES ST
LAKE ST
THAYER ST
WASHINGTON ST
LAKE ST
LIVINGSTONCHANCELLOR
LYONS ST
DEWEY AVEPAYNE ST
MAIN STDODGE AVECENTRAL ST
McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL ST
WASHINGTON ST
PITNER AVELINCOLN ST
HINMAN
AVE
SEWARD ST
WESLEY AVECENTRAL ST
KEENEY ST RIDGE
AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST
LINCOLN ST
SEWARD STDARROW AVEGREY AVEPARK PL
ORRINGTON AVEELGI
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ELMWOOD AVECOLFAX ST
HINMAN AVEGROVE
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FLORENCE AVEFOREST AVEFOSTER STSIMPSON ST
WESLEY AVEOAKTON ST SHERIDAN
RD
SHERIDAN RD
DEMPSTER ST
GREY AVELEE ST
SIMPSON ST
CHICAGO
AVECHICAGO
AVEBENNETT AVEMADISON ST
KEENEY STRIDGE AVESHERIDAN RDMONTICELLO PL
RICHMOND AVEGRANT ST ASBURY AVEMcDANIEL AVEAUSTIN STASHLAND AVEWESLEY AVEGLENVIEW RD
NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEMULFORD ST
GREENLEAF ST
HILLSIDE RD
CLEVELAND ST BROWN AVEHARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST
McCORMICK BLVDFOSTER STGREENWOOD ST
CALLANPARK PL
JUDSON
AVE
NOYES ST
DARROW AVEASHLAND AVEHARRISON ST
EASTWOOD AVEARTSCIRCLE DR
NOYES WOODBINE AVEPRINCETONCLIFFORD ST
HIGHLAND AVELAWNDALE AVETECH DR
DARTMOUTH PL
Dodge Avenue Resurfacing (Oakton Street to Lee Street)
3/4/2011
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
DodgeResurfacing2011.mxd
´
City of Evanston Department of Public Works
Project Location
Main Road
Local Street
Railroad
Water
City Boundary
0 0.5 10.25
MileGeographic Information System
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For City Council meeting of March 14, 2011 Item A6
Resolution 18-R-11: MFT Funds for Street Maintenance
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Sat Nagar, P.E., Senior Engineer, Division of Transportation
Subject: Consideration of the proposed Resolution 18-R-11 by which City Council
would authorize Motor Fuel Tax Funds for General Maintenance of Streets
Date: March 1, 2011
Recommended Action:
Staff recommends approval of Resolution 18-R-11 by which City Council would
authorize the transfer $586,886 of Motor Fuel Tax Funds for general maintenance
of streets by City forces. The fund transfer was approved as part of 2011 budget.
Summary:
The Motor Fuel Tax Fund (MFT) is distributed to municipalities through the Illinois
Department of Transportation (IDOT). The MFT allotment amount is based on
population of the municipality and is collected as part of the gasoline tax through the
Department of Revenue. The MFT Funds are held for the Municipalities by the Illinois
Department of Transportation (IDOT) as an unobligated balance in the City’s MFT
account. The City Council of the municipality must approve a resolution in order to
make use of the unobligated balance.
The Motor Fuel Tax (MFT) Fund has been used by the City for several years for general
maintenance of streets. General maintenance of streets performed by City forces
consists of street asphalt and concrete patching, street cleaning, and snow and ice
removal. Even though the City Council approved the use of these funds when the 2011
budget was passed, the attached resolution needs to be approved to transfer the funds
from the MFT Fund to the General Fund. The Streets & Sanitation Division documents
the record of the expenditures on street maintenance and transmits them annually to
IDOT for approval.
Memorandum
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For City Council meeting of March 14, 2011 Item A7
Ordinance 19-O-11: SA 1506 Alley Paving, North of Main Street and East of Grey
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Sat Nagar, P.E., Senior Engineer, Engineering & Transportation
Subject: Ordinance 19-O-11 Special Assessment #1506
Alley Paving Project – North of Main Street, East of Grey Avenue
Date: March 1, 2011
Recommended Action:
Staff recommends approval of the proposed Ordinance 19-O-11 by which City Council
would authorize paving of the alley north of Main Street, east of Grey Avenue through
the Special Assessment Process.
Funding Source:
Funding for this work will be 50% special assessment funds and 50% by home owners
to be collected over a period of ten years. The City’s share ($130,707.35) to be paid by
the special assessment fund 6365.65515.
Summary:
The alley paving project was initiated by petition of the adjacent property owners. The
petition contained signatures representing 68.2% of the abutting property owners. The
petition was accepted by the Board of Local Improvements to proceed with design of
the alley project on August 10, 2010. A public hearing was held on February 21, 2011
to explain the project and receive the public comments. The Board of Local
Improvements did receive objection to the alley paving project. The property owners
attending the public hearing were split equally in supporting as well as opposing the
alley paving project.
The Board of Local Improvements after weighing the facts voted to recommend the
continuation of the special assessment process to bring about paving of the alley. The
Memorandum
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Page 2 of 2
estimated total special assessment cost of paving the alley is $261,414.24. The City’s
share is $130,707.35 which is 50% of the total cost.
After the special assessment cost is approved by the court the engineering staff will
combine the alley projects and let the alley paving projects as one contract and bring a
recommendation of the construction contract award to the City Council for approval.
Attachments:
Ordinance
Recommendation
Resolution
Engineers estimate of cost
Page 113 of 434
2 2/9/11
19-O-11
AN ORDINANCE
for the Construction of a Local Improvement known as
Evanston Special Assessment No. 1506
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, ILLINOIS:
SECTION 1: That a local improvement shall be made within the
City of Evanston, County of Cook, and State of Illinois, the nature, character,
locality and description of which is as follows, to-wit:
That the unimproved public alley in the block bounded by Lee Street on
the north, Main Street on the south, Grey Avenue on the west, and Brown
Avenue on the east, in the City of Evanston, be improved by excavating,
constructing the necessary drainage system and paving with 8” Portland
Cement Concrete Pavement to a width of fifteen feet (15’).
SECTION 2: That the Recommendation (Exhibit A) of the Board of
Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the
Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of
said Board, both attached hereto, be and the same are hereby approved and by
reference thereto made a part hereof.
SECTION 3: That said improvement shall be made and the cost
thereof, including the sum of $261,414.70 (Two Hundred Sixty-One Thousand
Four Hundred Fourteen and 70/100 Dollars), being the cost of making and
collecting the Assessment and all other expenses as provided by law, shall be
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19-O-11
paid for by Special Assessment in accordance with the Illinois Municipal Code,
Chapter 65, Section 5/9-2-1, et seq.
SECTION 4: That One Hundred Thirty Thousand Seven Hundred
Seven and 35/100 Dollars ($130,707.35) of the cost of said improvement shall be
allocated by the City, and One Hundred Thirty Thousand Seven Hundred Seven
and 35/100 Dollars ($130,707.35) as private benefit.
SECTION 5: That the aggregate amount to be assessed and each
individual assessment shall be divided into ten (10) installments in the manner
provided by law, and each of said installment shall bear interest at the rate of
seven percent (7%) per annum from sixty (60) days after the date of the first
voucher issued on account of work done upon said proposed improvement.
SECTION 6: That, for the purpose of anticipating the collection of
the installments of said assessment levied against the real estate benefited
thereby, general obligation bonds have been issued, fifty percent (50%) of which
are payable by the City, homeowners pay remaining fifty percent (50%) of which
are payable out of said installments, bearing interest at the rate of seven percent
(7%) per annum, payable annually and signed on behalf of the City of Evanston,
Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed
thereto; and each interest coupon attached to said bonds shall likewise be
executed by and shall bear the official or facsimile signature of the same officers
who signed said bonds and who, if facsimile signatures are used, do adopt by
their execution of said bonds as and for their proper signatures their respective
~2~Page 115 of 434
19-O-11
facsimile signatures appearing on said coupons; and that said bonds shall be
issued in accordance with and shall be in all respects conform to the provisions
of an Act of the General Assembly of the State of Illinois, knows as the “Illinois
Municipal Code,” effective July 1, 1961, and the Amendments thereto.
SECTION 7: That Suzette Robinson, President of the Board of
Local Improvements of the City of Evanston, Illinois, be and she is hereby
directed to file a Petition in the County Court of Cook County, Illinois, praying that
steps may be taken to levy a Special Assessment to pay the cost of said
improvement in accordance with the provisions of this ordinance and in the
manner prescribed by law.
SECTION 8: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 9: That this Ordinance 19-O-11 shall be in full force and
effect from and after its passage, approval, and publication in the manner
provided by law.
Adopted by the City Council of the City of Evanston, Illinois on the
___ day of ______________, 2011.
_______________________________
Rodney Greene, City Clerk
~3~Page 116 of 434
19-O-11
Approved:
__________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Approved as to form:
______________________________
Michelle Masoncup, Attorney for the
Board of Local Improvements of the
City of Evanston, Illinois
~4~Page 117 of 434
19-O-11
Exhibit A
Recommendation
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19-O-11
Exhibit B
Estimate
~6~Page 119 of 434
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For City Council meeting of March 14, 2011 Item A8
Ordinance 20-O-11: SA 1507 Alley Paving North of Brummel, East of Callan
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Sat Nagar, P.E., Senior Engineer, Engineering & Transportation
Subject: Ordinance 20-O-11 Special Assessment #1507
Alley Paving Project – North of Brummel Street, East of Callan Avenue
Date: March 1, 2011
Recommended Action:
Staff recommends approval of the proposed Ordinance 20-O-11 by which City Council
would authorize paving of the alley north of Brummel Street, east of Callan Avenue
through the Special Assessment Process.
Funding Source:
The estimated total special assessment cost of paving the alley is $61,150.10. Funding
for this work is usually 50% special assessment funds and 50% by home owners to be
collected over a period of ten years. The City’s share is $45,862.57 which is 75% of the
total cost due to the adjacent CTA property on the north side of the proposed alley
paving project. It has been the City’s practice to fund the share of public agencies. The
City’s share ($45,862.57) to be paid by the special assessment fund 6365.65515.
Summary:
The alley paving project was initiated by petition of the adjacent property owner. The
petition contained the signature representing the only abutting property owner. The
petition was accepted by the Board of Local Improvements to proceed with design of
the alley project on August 10, 2010. A public hearing was held on February 21, 2011
to explain the project and receive the public comments. The Board of Local
Improvements did not receive any objection to the alley paving project. The property
owner sent a letter in support of the alley paving project.
Memorandum
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Page 2 of 2
The Board of Local Improvements after weighing the facts voted to recommend the
continuation of the special assessment process to bring about paving of the alley. The
estimated total special assessment cost of paving the alley is $61,150.10.
After the special assessment cost is approved by the court the engineering staff will
combine the alley projects and let the alley paving projects as one contract and bring a
recommendation of the construction contract award to the City Council for approval.
Attachments:
Ordinance
Recommendation
Resolution
Engineers estimate of cost
Page 126 of 434
2 2/9/11
20-O-11
AN ORDINANCE
for the Construction of a Local Improvement known as
Evanston Special Assessment No. 1507
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, ILLINOIS:
SECTION 1: That a local improvement shall be made within the
City of Evanston, County of Cook, and State of Illinois, the nature, character,
locality and description of which is as follows, to-wit:
That the unimproved public alley in the block bounded by CTA Railroad
ROW on the north, Brummel Street on the south, Callan Avenue on the
west, and Clyde-Brummel Park ROW on the east, in the City of Evanston,
be improved by excavating, constructing the necessary drainage system
and paving with 8” Portland Cement Concrete Pavement to a width of
fourteen feet (14’).
SECTION 2: That the Recommendation (Exhibit A) of the Board of
Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the
Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of
said Board, both attached hereto, be and the same are hereby approved and by
reference thereto made a part hereof.
SECTION 3: That said improvement shall be made and the cost
thereof, including the sum of Sixty-One Thousand One Hundred Fifty and 10/100
Dollars ($61,150.10) being the cost of making and collecting the Assessment and
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20-O-11
all other expenses as provided by law, shall be paid for by Special Assessment in
accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq.
SECTION 4: That Thirty Thousand Five Hundred Seventy-Five
and 5/100 Dollars ($30,575.05) of the cost of said improvement shall be allocated
by the City; an additional Fifteen Thousand Two Hundred Eighty-Seven and
52/100 Dollars ($15,287.52) of the cost of said improvements will be allocated by
the City due to fact that it is CTA Property; and the last $15,287.53 (Fifteen
Thousand Two Hundred Eighty-Seven and 53/100 Dollars) will be allocated as
private benefit.
SECTION 5: That the aggregate amount to be assessed and each
individual assessment shall be divided into ten (10) installments in the manner
provided by law, and each of said installment shall bear interest at the rate of
seven percent (7%) per annum from sixty (60) days after the date of the first
voucher issued on account of work done upon said proposed improvement.
SECTION 6: That, for the purpose of anticipating the collection of
the installments of said assessment levied against the real estate benefited
thereby, general obligation bonds have been issued, seventy-five percent (75%)
of which are payable by the City, homeowners pay remaining twenty-five percent
(25%) of which are payable out of said installments, bearing interest at the rate of
seven percent (7%) per annum, payable annually and signed on behalf of the
City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its
corporate seal affixed thereto; and each interest coupon attached to said bonds
~2~Page 128 of 434
20-O-11
shall likewise be executed by and shall bear the official or facsimile signature of
the same officers who signed said bonds and who, if facsimile signatures are
used, do adopt by their execution of said bonds as and for their proper signatures
their respective facsimile signatures appearing on said coupons; and that said
bonds shall be issued in accordance with and shall be in all respects conform to
the provisions of an Act of the General Assembly of the State of Illinois, knows as
the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto.
SECTION 7: That Suzette Robinson, President of the Board of
Local Improvements of the City of Evanston, Illinois, be and she is hereby
directed to file a Petition in the County Court of Cook County, Illinois, praying that
steps may be taken to levy a Special Assessment to pay the cost of said
improvement in accordance with the provisions of this ordinance and in the
manner prescribed by law.
SECTION 8: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 9: That this Ordinance 20-O-11 shall be in full force and
effect from and after its passage, approval, and publication in the manner
provided by law.
Adopted by the City Council of the City of Evanston, Illinois on the
___ day of ______________, 2011.
_______________________________
Rodney Greene, City Clerk
~3~Page 129 of 434
20-O-11
Approved:
__________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Approved as to form:
______________________________
Michelle Masoncup, Attorney for the
Board of Local Improvements of the
City of Evanston, Illinois
~4~Page 130 of 434
20-O-11
Exhibit A
Recommendation
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20-O-11
Exhibit B
Estimate
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For City Council meeting of March 14, 2011 Item A9
Ordinance 21-O-11: Regulating Wine Tastings and Sale of Warm Beer
For Introduction
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel
Subject: Approval of Ordinance 21-O-11, Amending City Code Section 3-5-6-(Y)
Class Y Liquor Licenses, to Regulate Wine Tastings and Permit Sales of
Warm Beer
Date: February 11, 2011
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 21-O-11.
Funding Source:
n/a
Summary:
On September 15, 2010, the Liquor Control Review Board convened a hearing to
consider amending the Class Y liquor license to permit licensees to charge for wine
tastings and to permit licensees to sell warm beer in no more than 10% of their stores.
Consideration arose from a request by Sandeep Ghaey and Maggie Noonan, managers
of Class Y licensees Vinic Wine and WineStyles, who attended the hearing and
presented testimony and facts that supported amending the Class Y liquor license. The
proposed City Code amendments conform to state statute. Introduction of this
ordinance was deferred to permit both Class Y licensees to meet and confer with their
Ward Alderman, Judy Fiske.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachment:
Ordinance 21-O-11
Minutes of the September 15, 2010 meeting of the Liquor Control Review Board
Memorandum
Page 138 of 434
2/11/2011
21-O-11
AN ORDINANCE
Amending City Code Section 3-5-6-(Y), Class Y Liquor Licenses,
to Regulate Wine Tastings and Permit Sales of Warm Beer
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 3-5-6-(Y) of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
(Y) CLASS Y licenses, which shall authorize the retail sale of wine and
unrefrigerated beer only in original packages to persons of at least twenty-
one (21) years of age for consumption off the premises.
1. It shall be unlawful for a class Y licensee to sell a single container
of wine unless the container is greater than or equal to sixteen fluid
ounces (16 fl.oz.) or four hundred seventy three thousandths liter
(0.473 l).
2. The sale of alcoholic liquor at retail pursuant to the class Y license
may begin after eight o'clock (8:00) A.M. Monday through Sunday.
Alcoholic liquor shall not be sold after the hour of twelve o'clock
(12:00) midnight on any day.
3. Wine tasting of only the wines permitted to be sold under this
classification for consumption off premises shall be permitted
during authorized hours of business. Licensees shall not provide
more than three (3) free samples, each of which shall not exceed
one fluid ounce (1 fl.oz.), to any person in a day. Licensees may
sell samples, but the volume of any sample sold shall not exceed
four fluid ounces (4 fl.oz.) and the total volume of all samples sold
to a person in a day shall not exceed ten fluid ounces (10 fl.oz.).
Licensees shall not provide and/or sell more than ten fluid ounces
(10 fl.oz.) of samples to any person in a day. Licensees must have
at least one (1) BASSET-certified site manager on premises
whenever offering wine for tasting. Licensees must provide food
service when offering wine for tasting.
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22-O-11
~2~
4. The licensed premises shall not exceed a gross area of five
thousand square feet (5,000 sq.ft.) total.
5. Not less than twenty percent (20%) of total gross square foot area
of the licensed premises shall be designated for the sale of food.
6. Not more than ten percent (10%) of total gross square foot area of
the licensed premises may be designated for the sale of
unrefrigerated beer.
The applicant for the renewal only of such licenses may elect to pay the amount
herein semiannually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license
shall be five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable according to the provisions of Section 3-5-7 of
this Chapter, shall be five thousand one hundred sixty dollars ($5,160.00).
No more than two (2) such licenses shall be in force at any one time.
SECTION 2: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 3: That this ordinance shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by
law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, City Attorney
Page 140 of 434
1
LIQUOR CONTROL REVIEW BOARD
MINUTES
September 15, 2010
Board Members Present: Patrick Hughes, Jr., Richard Peach, Elizabeth Tisdahl
Staff Present: Grant Farrar, Wendy McCambridge
Others Present: Donatella Majore (Donatella Mediterranean Bistro); Sandeep
Ghaey (Vinic Wine); Maggie Noonan (Winestyles); Paul Hletko
(Few Spirits)
Board Members Absent: Marion Kelley and Byron Wilson
Presiding: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
AGENDA
Consideration to amend the existing Evanston Code to permit the issuance of a
Class D liquor license to La Cucina Di Donatella Company doing business as
Donatella Mediterranean Bistro, 1512 Sherman, Evanston, IL 60201.
Consideration to amend the existing Evanston Code regarding the Class Y or
Class G liquor license.
Consideration to amending the Evanston Code to include a new class in liquor
licenses allowing for Micro-Distilleries within the City of Evanston.
Summary of Action:
Local Liquor Commissioner called the meeting to order at 11:10 a.m.
The Local Liquor Commissioner introduced the Liquor Control Review Board members and
other present introduced themselves to the Local Liquor Commissioner and Liquor Control
Review Board members.
Donatella Mediterranean Bistro
La Cucina Di Donatella Company doing business as Donatella Mediterranean Bistro, 1512
Sherman, Evanston, IL 60201 representative and owner Donatella Majore was present.
The Local Liquor Commissioner asked the applicant the reason Ms. Majore was before the
liquor board today.
Grant Farar, Corporation Counsel for the City of Evanston, noted no concerns regarding the
application and is complete.
Dick Peach, Board Member, asked about the lack of information regarding references.
Wendy McCambridge, Liquor Licensing Manager, explained that messages have been left,
however, calls were not returned from two references. Ms. McCambridge will continue to
reach out to the references.
Page 141 of 434
2
Local Liquor Commissioner Tisdahl expressed that the license will be approved pending
results from the references.
Class Y or G
Sandeep Ghaey, representative for Vinic Wine, and Maggie Noonan, representative for
Winestyles, were present for the discussion as both currently have a Class Y liquor license.
Mr. Ghaey expressed the desire to expand the present liquor class to allow for the sale of
beer (dry package) in his store and questioned the ability to charge for wine tasting events in
excess of the amounts covered by the Illinois Liquor Control Act (currently allows for up to
three (3) one (1) ounce samples of wine). The maximum total volume for the wine tasting
event would be ten (10) ounces.
Maggie Noonan was present to support Mr. Ghaey and also to receive clarification regarding
the ability to expand wine tasting events for her store, Winestyles. The sample amounts set
by the Illinois Liquor Control Act are restricting and often do not support the intent of wine
tasting to educate the customer on topics related to differing wines.
The Local Liquor Commissioner supported the inclusion of the ability for Class Y liquor
license holders to sell beer in the store. However, she recommended that regarding both the
beer sale and ability to charge for expanded wine tasting sessions to seek the approval of the
Alderman of the ward, Judy Fiske, prior to recommendation of the changes to the Evanston
City Council.
Mr. Farrar proposed the Legal Department to draft the ordinance and provide the draft to Mr.
Ghaey and Ms. Noonan the draft for review. Upon their approval both will present the draft
ordinance to Alderman Fiske for review and support. After all have reviewed the ordinance,
the final version of the changes to the City Code will be presented for introduction to City
Council.
Micro-distillery
Paul Hletko, representative/owner of Few Spirits, a new business, is interested in opening
and administering a micro-distillery for the purposes of manufacturing small batches of high
quality whiskey and gin within the City of Evanston. He envisions also allowing tours of the
facility and to have a tasting room where participants may sample the products at the
conclusion of the tour.
The Local Liquor Commissioner suggested he speak with the Alderman in the ward he is
planning to locate his business.
Mr. Hletko informed the Local Liquor Commissioner and members of the board that he has
spoken with the Alderman in the ward for the business in addition to a number of other
Aldermen for the City of Evanston. He indicated that those who would speak with him
appeared to be in favor of his business venture.
The Local Liquor Commissioner voiced her support for the micro-distillery to be located in the
City of Evanston.
Mr. Farrar recommends that the ordinance should closely follow the Illinois State Statute
recently passed on the same subject and furthermore to incorporate a provision that all staff
Page 142 of 434
3
employed in the production of the alcohol be BASSETT (Beverage Alcohol Sellers and
Servers Education and Training) certified.
Discussion
The Local Liquor Commissioner requested attendance by Donatella Majore at the October
11, 2010 City Council meeting for introduction to amend the ordinance to increase the Class
D liquor licenses by one to include her establishment.
The Legal Department will draft ordinances for the changes for the Class Y liquor license and
for inclusion of micro-distilleries within the City of Evanston. For the Class Y liquor license
changes the draft will be reviewed by Mr. Ghaey, Ms. Noonan and Alderman Fiske prior to
presentation to the City Council. The micro-distillery liquor license class ordinance is pending
introduction to City Council until other issues before the City of Evanston have been resolved
(e.g. zoning).
The meeting was adjourned at 11:47 a.m.
Respectfully Submitted,
Wendy McCambridge
Administrative Adjudication/Liquor Licensing Manager
Page 143 of 434
For City Council meeting of March 14, 2011 Item APW2
Citywide Bus Shelter Locations
For Discussion
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, City Engineer
Rajeev Dahal, Senior Traffic Engineer
Subject: Potential Bus Shelter Locations - Citywide
Creative Outdoor Advertising of America (COA), Inc.
Date: March 7, 2011
Recommended Action:
Attached are the power point presentation, potential bus shelter locations list, bus
shelter locations map, and transit system map regarding the Creative Outdoor
Advertising bus shelter program. Subsequent to the JULIE utility locates; where ADA,
right-of-way, tree impacts and other obstructions are not issues, Staff recommends the
installation of the bus shelters at all approved locations.
Memorandum
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City of Evanston, IL Citywide Bus Shelter ProgramPresentation to:Evanston City CouncilMonday, March 14, 2011Page 145 of 434
Contract Contract –– COA COA 10 Year Contract with Creative Outdoor 10 Year Contract with Creative Outdoor Advertising of America (COA) starts in May, 2011.Advertising of America (COA) starts in May, 2011.• COA conducted preliminary review and has recommended 56 potential locations for bus shelters.• Upon approval, COA the will start installation this Summer. • They need 8 weeks of lead time to manufacture the bus shelters.• Then they will seek local business for advertisement.Page 146 of 434
Alderman Recommendations:Alderman Recommendations:• Additional 25 locations have been recommended by Alderman. • Alderman have provided feedback that bus shelters not be installed at locations on Sheridan Road in the 1st ward nor at the intersection of Ridge and Oakton.Page 147 of 434
Other Recommendations• In addition to the COA and Alderman recommended locations there are 9 more intersections recommended in the Multi-modal Transportation Plan. • Approved locations in the Local Historic Districts will be presented to the Preservation Commission after the first phase has been installed.• Subsequent to JULIE utility locate; where ADA, right-of-way width, tree impacts and other obstructions are not issues, proceed with the installation of bus shelters for all approved locations.Page 148 of 434
InstallationInstallation• 15 shelters at a time starting this May.• COA will review the Alderman recommended locations at that time. Staff has completed initial review and forwarded comments to COA.• All approved potential locations will be finalized after JULIE utility locates. – ADA requirements– Adequate sidewalk/parkway width needed– Tree and other obstructions.• Coordination with CTA/Pace. Page 149 of 434
Potential Locations MapPotential Locations MapPage 150 of 434
COA Bus Shelter PhotosCOA Bus Shelter PhotosPage 151 of 434
COA Sample Artwork COA Sample Artwork -- AdvertisementsAdvertisementsPage 152 of 434
City of EvanstonCitywide Bus Shelter ProgramPotential LocationsNo.WardSigned StopConcernsComments*COA Recommended1Sheridan Rd Lincoln StSW7CTAtree2Sheridan Rd Lincoln StNE7CTA3Sheridan Rd Noyes StSW1CTANot Recommended - Alderman4Sheridan Rd Foster StSW1CTAtree Not Recommended - Alderman5Sheridan Rd Emerson StNE7CTARecommended - MMTP6Chicago Ave Sheridan RdSW1CTANot Recommended - Alderman7Chicago Ave Clark StSW1NONE8Chicago Ave Clark StNE7NONE9Chicago Ave South BlvdNW3NONERecommended - MMTP10Howard StClyde AveNE8CTAtree, sight-line11Howard StCuster AveNE8CTAExisting Shelter Recommended- Alderman12 Howard StElmwood AveNE8CTARecommended- Alderman13 Howard StBarton AveNE8CTAsight-line14Dodge Ave Brummel StSE8CTA15Dodge Ave Brummel StNW8CTAtree16Dodge Ave Mulford StSE8CTAtreeRecommended - Alderman17Dodge Ave Mulford StNW8CTAExisting Shelter Recommended - Alderman18Dodge Ave Kirk StSE8CTAtree19Dodge Ave Kirk StNW8CTA20Dodge Ave Oakton StSE8CTAtree, sight-lineRecommended - MMTP21Dodge Ave Cleveland StSE9NONE22Dodge Ave Main StSE2NONE23Dodge Ave Main StNW2NONE24Dodge Ave Emerson StNW5CTAlimited r.o.w.Recommended - MMTP25Dodge Ave Emerson StSE5CTAlimited r.o.w. Recommended - MMTP26Dodge Ave Church StNW5NONERecommended - MMTP27Dodge Ave Church StSE2CTAtree Recommended - MMTP28Dodge Ave N of Lake StWW2CTARecommended - MMTP29Dodge Ave Greenwood StSW2NONElimited r.o.w.30Dodge Ave Dempster StNW2NONElimited r.o.w.Recommended - MMTP31Dodge Ave GreenleafNE2NONE Recommended - MMTP32Ridge Ave Brummel StNW8CTARecommended - Alderman33Ridge Ave Hull TerSE8CTAExisting Shelter 34Ridge Ave Hull TerNW8CTAExisting Shelter 35Ridge Ave Oakton StSE9NONERecommended - MMTP, Not Recommended - Alderman36Ridge Ave Seward StSE9NONEtree37Ridge Ave Monroe StSE9NONE38Ridge Ave Main StSE9CTAutility vaultRecommended - MMTPIntersectionPage 1 of 12Page 153 of 434
City of EvanstonCitywide Bus Shelter ProgramPotential LocationsNo.WardSigned StopConcernsComments*Intersection39Ridge Ave Greenleaf StSE4CTAplanter40Ridge Ave Dempster StSE4NONERecommended - MMTP41Ridge Ave Dempster StNW4CTA42Ridge Ave Davis StSW4P & Existing Shelter Recommended - MMTP43Green Bay Rd Emerson StNE5PACEExisting Shelter Recommended - MMTP44Green Bay Rd Simpson StNW5NONE45Green Bay Rd Noyes StNW5PACE46Green Bay Rd Central StNW7NONEraised sidewalkExisting Shelter Recommended - MMTP47Green Bay Rd Central StSW7PACERecommended - MMTP48Central StGross Point RdSE6PACERecommended - MMTP49Central StCowper AveSE6CTAExisting Shelter (mid block) Recommended - MMTP50Central StPoplar AveSW7Existing Shelter51Simpson St Crawford AveNE6CTAno sidewalkRecommended - MMTP52Golf Rd McDaniel AveNE7CTA53Emerson StMaple AveSW2CTARecommended - MMTP54Emerson StMaple AveNW5CTAExisting Shelter Recommended - MMTP55Dempster StDodge AveSW2Recommended - MMTP56 Main StMaple AveNE4NONEExisting Shelter Not Needed Route DiscountinuedAdditional Alderman Recommendations1 Asbury Ave Harvard TerSE8NONEtree2 Asbury Ave Hull Ter SE8NONE3 Asbury Ave Harvard TerNW8NONE4 Asbury Ave Hull Ter NW8NONE5 Asbury Ave Oakton StSE or NW9NONEtree, sight-line6 Asbury Ave Oakton StSW9NONE7 Dodge Ave Howard StNE8NONEtree, sight-lineRecommended - MMTP8 Dodge Ave Mulford StSE8CTA9 Dodge Ave Mulford StNW8CTA10 Howard St Chicago AveNE8CTA11 Howard St Ridge AveNE8CTAsight-lineRecommended - MMTP12 Howard St Ashland AveNE8CTA PACEtree13 Howard St Florence Ave NE8PACEtree, sight-line14 Howard St Dodge AveNE8CTA PACElimited r.o.w.Recommended - MMTP15 Howard St Hartrey AveNE8PACElimited r.o.w.16 Howard StTraffic Signal at Jewel EntranceNE8NONElimited r.o.w.Page 2 of 12Page 154 of 434
City of EvanstonCitywide Bus Shelter ProgramPotential LocationsNo.WardSigned StopConcernsComments*Intersection17 Oakton St Dodge AveSW9CTAtreeRecommended - MMTP18 Oakton St Dodge AveSE, NW8, 9CTAtreeRecommended - MMTP19 Oakton St AldiW of driveway9NONE20 Oakton St Animal ShelterE of driveway8CTA21 Ridge Ave Howard StNE8NONElimited r.o.w.Recommended - MMTP22 Ridge Ave Howard St NW8NONElimited r.o.w.Recommended - MMTP23 Ridge Ave Brummel StSE8CTAtree24Ridge AveAustin StSE8NONE25Ridge AveAustin StNW8NONEAdditional Multi Modal Plan Recommendations1Asbury Ave Howard StIntersection 8CTAExisting Shelter2Asbury Ave Church StIntersection 2, 4NONE3Benson Ave Btw Davis /ChurchIntersection 4, 14Central StBtw Girard /Bryant Intersection 75Chicago Ave Btw Wasington/MainIntersection 3NONE6Church StOak AveIntersection 2, 4PACE1/2 Block west of Oak7Davis St Benson AveIntersection 1, 48Davis St Maple AveIntersection 4CTA9Sheridan Rd Colfax StIntersection 1, 7NONE*MMTP = Multi Modal Transportation PlanPage 3 of 12Page 155 of 434
City of EvanstonCitywide Bus Shelter ProgramPotential Location - Ward 1No.WardSigned ConcernsCommentsCOA Recommended3 Sheridan Noyes StSW1CTANot Recommended - Alderman4 Sheridan Foster St SW1CTAtreeNot Recommended - Alderman6 Chicago Sheridan Rd SW1CTANot Recommended - Alderman7 Chicago Clark StSW1NONEAdditional Multi Modal Plan Recommendations3 Benson Btw Davis Intersection 17 Davis St Benson AveIntersection 19 Sheridan Colfax StIntersection 1NONENot Recommended - AldermanIntersectionPage 156 of 434
City of EvanstonCitywide Bus Shelter ProgramPotential Locations - Ward 2No.WardSigned ConcernsComments*COA Recommended22Dodge Ave Main StSE2NONE23Dodge Ave Main StNW2NONE27Dodge Ave Church StSE2CTAtree Recommended - MMTP28Dodge Ave N of Lake StWW2CTARecommended - MMTP29Dodge Ave Greenwood SW2NONElimited r.o.w.30Dodge Ave Dempster StNW2NONElimited r.o.w.Recommended - MMTP31Dodge Ave GreenleafNE2NONERecommended - MMTP53Emerson Maple AveSW2CTARecommended - MMTP55Dempster Dodge AveSW2 Recommended - MMTPAdditional Multi Modal Plan Recommendations2Asbury Church StIntersection 2NONE6Church St Oak AveIntersection 2PACE1/2 Block west of Oak*MMTP = Multi Modal Transportation PlanIntersectionPage 157 of 434
City of EvanstonCitywide Bus Shelter ProgramPotential Locations - Ward 3No.WardSigned ConcernsComments*COA Recommended9Chicago South BlvdNW3NONERecommended - MMTPAdditional Multi Modal Plan Recommendations5Chicago AveBtw Washington/MainIntersection 3NONE*MMTP = Multi Modal Transportation PlanIntersectionPage 158 of 434
City of EvanstonCitywide Bus Shelter ProgramPotential Locations - Ward 4No.WardSigned ConcernsComments*COA Recommended39Ridge Ave Greenleaf StSE4CTAplanter40Ridge Ave Dempster StSE4NONERecommended - MMTP41Ridge Ave Dempster StNW4CTA42Ridge Ave Davis StSW4P & Existing Shelter Recommended - MMTP56Main St Maple AveNE4NONEExisting Shelter Not Needed Route DiscountinuedAdditional Multi Modal Plan Recommendations2Asbury Church StIntersection 4NONE3Benson Btw Davis/ChurchIntersection 46Church St Oak AveIntersection 4PACE1/2 Block west of Oak7Davis St Benson AveIntersection 48Davis St Maple AveIntersection 4CTA*MMTP = Multi Modal Transportation PlanIntersectionPage 159 of 434
City of EvanstonCitywide Bus Shelter ProgramPreliminary Locations - Ward 5No.WardSigned ConcernsComments*COA Recommended24Dodge Ave Emerson StNW5CTAlimited r.o.w. Recommended - MMTP25Dodge Ave Emerson StSE5CTAlimited r.o.w. Recommended - MMTP26Dodge Ave Church StNW5NONERecommended - MMTP43Green Bay Emerson StNE5PACEExisting Shelter Recommended - MMTP44Green Bay Simpson StNW5NONE45Green Bay Noyes StNW5PACE54Emerson Maple AveNW5CTAExisting Shelter Recommended - MMTP*MMTP = Multi Modal Transportation PlanIntersectionPage 160 of 434
City of EvanstonCitywide Bus Shelter ProgramPreliminary Locations- Ward 6No.WardSigned ConcernsComments*COA Recommended48 Central StGross Point SE6PACERecommended - MMTP49 Central StCowper Ave SE6CTAExisting Shelter (mid block) Recommended - MMTP51 Simpson Crawford Ave NE6CTAno sidewalkRecommended - MMTP*MMTP = Multi Modal Transportation PlanIntersectionPage 161 of 434
City of EvanstonCitywide Bus Shelter ProgramPotential Locations - Ward 7No.WardSigned ConcernsComments*COA Recommended1 Sheridan Lincoln St SW7CTAtree2 Sheridan Lincoln St NE7CTA5 Sheridan Emerson St NE7CTARecommended - MMTP8 Chicago Clark StNE7NONE46 Green Bay Central St NW7NONEraised sidewalkExisting Shelter Recommended - MMTP47 Green Bay Central St SW7PACERecommended - MMTP50 Central St Poplar Ave SW7Existing Shelter 52 Golf Rd McDaniel Ave NE7CTAAdditional Multi Modal Plan Recommendations4 Central StBtw Girard /Bryant Intersection 79 Sheridan Colfax StIntersection 7NONE*MMTP = Multi Modal Transportation PlanIntersectionPage 162 of 434
City of EvanstonCitywide Bus Shelter ProgramPotential Locations - Ward 8No.WardSigned ConcernsComments*COA Recommended10Howard StClyde AveNE8CTAtree, sight-line11Howard StCuster AveNE8CTAExisting Shelter Recommended- Alderman12Howard StElmwood AveNE8CTARecommended- Alderman13Howard StBarton AveNE8CTAsight-line14Dodge Ave Brummel StSE8CTA15Dodge Ave Brummel StNW8CTAtree16Dodge Ave Mulford StSE8CTAtree Recommended - Alderman17Dodge Ave Mulford StNW8CTAExisting Shelter Recommended - Alderman18Dodge Ave Kirk StSE8CTAtree19Dodge Ave Kirk StNW8CTA20Dodge Ave Oakton StSE8CTAtree, sight-line Recommended - MMTP32Ridge Ave Brummel StNW8CTARecommended - Alderman33Ridge Ave Hull TerSE8CTAExisting Shelter 34Ridge Ave Hull TerNW8CTAExisting Shelter Additional Alderman Recommendations1Asbury Harvard TerSE8NONEtree2Asbury Hull Ter SE8NONE3Asbury Harvard TerNW8NONE4Asbury Hull Ter NW8NONE7Dodge Ave Howard StNE8NONEtree, sight-line Recommended - MMTP8Dodge Ave Mulford StSE8CTA9Dodge Ave Mulford StNW8CTA10Howard StChicago AveNE8CTA11Howard StRidge AveNE8CTAsight-line Recommended - MMTP12Howard StAshland AveNE8CTA tree13Howard StFlorence Ave NE8PACEtree, sight-line16Howard StDodge AveNE8CTA limited r.o.w. Recommended - MMTP15Howard StHartrey AveNE8PACElimited r.o.w.16 Howard StTraffic Signal at Jewel EntranceNE8NONElimited r.o.w.18Oakton St Dodge Ave SE8CTAtreeRecommended - MMTP20 Oakton StAnimal ShelterE of driveway8CTA21Ridge Ave Howard StNE8NONElimited r.o.w.Recommended - MMTP22Ridge Ave Howard St NW8NONElimited r.o.w. Recommended - MMTP23Ridge Ave Brummel StSE8CTAtree24Ridge AveAustin StSE8NONE25Ridge AveAustin StNW8NONEAdditional Multi Modal Plan Recommendations1Asbury Howard StIntersection 8CTAExisting Shelter*MMTP = Multi Modal Transportation PlanIntersectionPage 163 of 434
City of EvanstonCitywide Bus Shelter ProgramPotential Locations - Ward 9No.WardSigned ConcernsComments*COA Recommended21Dodge Ave Cleveland StSE9NONE35Ridge Ave Oakton StSE9NONERecommended - MMTP, Not Recommended - Alderman36Ridge Ave Seward StSE9NONEtree37Ridge Ave Monroe StSE9NONE38Ridge Ave Main StSE9CTAutility vaultRecommended - MMTPAdditional Alderman Recommendations5Asbury Ave Oakton St SE or NW9NONEsight-line6Asbury Ave Oakton StSW9NONE17Oakton St Dodge AveSW9CTAtree18Oakton St Dodge Ave NW9CTAtree19 Oakton St AldiW of driveway9NONE*MMTP = Multi Modal Transportation PlanIntersectionPage 164 of 434
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Page 166 of 434
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, March 14, 2011
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RAINEY, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF FEBRUARY 28, 2011
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 24-O11 Granting a Special Use for a Type 2 Restaurant at 1608
Emerson Street in the West Evanston Overlay District (oWE)
Staff and the Zoning Board of Appeals recommend the adoption of Ordinance 24-O-
11, granting a special use permit for the operation of a type 2 restaurant at 1608
Emerson Street. ZBA recommends establishing a requirement that the proposed
business closes at 10 PM daily consistent with other nearby businesses.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Page 167 of 434
Planning & Development Committee Meeting
Minutes of February 24, 2011
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
ALDERMEN PRESENT: (J. Grover), D. Holmes, L. Jean-Baptiste, A. Rainey, D.
Wilson, M. Wynne
STAFF PRESENT: W. Bobkiewicz, G. Farrar, S. Flax, S. Griffin, M. Lyons,
D. Marino, B. Newman, M. Poole,
PRESIDING OFFICIAL: Ald. Jean-Baptiste
DECLARATION OF QUORUM
A quorum being present, Chair Jean-Baptiste called the meeting to order at 7:55 p.m.
APPROVAL OF THE FEBRUARY 14, 2011 MEETING MINUTES
Ald. Holmes moved approval, seconded by Ald. Wilson.
The minutes of the February 14, 2011 meeting were approved unanimously, 5-0.
ITEMS FOR CONSIDERATION
(P1) Approval of Interfaith Housing Center of the Northern Suburbs Grant
Renewal for $25,000 for Continuation of the Evanston Foreclosure Prevention
Program
Staff in the Community and Economic Development Department recommend
renewal of the grant to the Interfaith Housing Center of the Northern Suburbs of
$25,000 to provide continuation of the Evanston Foreclosure Prevention Program.
The renewed grant will run from Feb. 1, 2011 through Jan. 31, 2012. The source
for funding is the Affordable Housing Fund.
For Action
Ald. Holmes moved approval, seconded by Ald. Wilson.
Ald. Rainey requested an update of the number of clients and results of their cases.
Ms. Flax, Housing and Grants Administrator for the City of Evanston, introduced
Jasmine Brewer, Director of the Evanston Foreclosure Prevention Program, who
reported that the counseling program has served 39 households in the past year, just
under its goal of 45. She reported that 15 cases have been successfully resolved, 10-
12 are still open, and 12 have been unsuccessful due to factors such as the clients were
too late in the foreclosure process, they did not submit the necessary documents in time
to receive modification or refinancing, or they simply cannot afford their homes. Ald.
Holmes acknowledged that outreach is difficult because many people do not want to
come to the Civic Center with their problem nor do they want to discuss it in a group or
community workshop, or they may not trust the organization, as there are many
DRAFT – NOT
APPROVED
Page 168 of 434
Planning & Development Committee Meeting
Minutes of 2-28-11
Page 2 of 3
dishonest organizations claiming to help people on the verge of foreclosure. She added
that the organizations must continue to educate the public about their options.
Ms. Brewer noted that even though the number of successful cases is small, these
options were not available a few years ago: she has had 24 loan modifications in the
past year whereas in prior years she would have waited months just to hear whether a
loan modification was feasible for a client. She agreed that there is a need for more
education.
The Committee voted unanimously 5-0 to recommend approval of the $25,000
grant to continue the Evanston Foreclosure Prevention Program.
(P2) Approval of Homeless Management Information System Funding (HMIS)
The Housing Commission and staff recommend approval of the renewal for the
federally required Homeless Management Information System (HMIS) grant in the
amount of $11,000.00. The grant period is January 1, 2011 through December 31,
2011. HMIS is used to track clients of programs that assist the homeless and
prevent homelessness. Connections for the Homeless manages the HMIS. The
source for funding is the Affordable Housing Fund. The City has provided this
matching grant from the Affordable Housing Fund for the last four years totaling
$43,070. The $11,000 grant from the City’s Affordable Housing Fund leverages
significant federal funds for needed services in our community.
For Action
Ald. Rainey moved approval, seconded by Ald. Wynne.
Ald. Rainey requested a report on the prevention of homelessness to gauge the
success of the program.
Ms. Flax said she would get the statistics of clients served by the HPRP program, which
is a preventative program which assists rental residents with rent and utilities payments.
She explained that the HMIS program places clients in permanent supportive housing.
Mr. Paul Selden, Executive Director of Connections for the Homeless, the organization
which manages HMIS, said he will re-send the report which shows that they have
helped approximately 100 clients: 55-60 in the homelessness prevention program
(HMIS) and 35-40 in the rapid re-housing program for the homeless (HPRP), adding
that the report breaks down the clients by ward.
The Committee voted unanimously 5-0 to recommend approval of the $11,000
grant.
(P3) Ordinance 23-O-11: Removal of Pawnbroker as an Allowable Use in the C1
Commercial District
Plan Commission and staff recommend approval of a zoning text amendment that
would remove Pawnbroker as an allowable use in the C1 Commercial District, and
thus as an allowed use in the City of Evanston.
For Introduction
Page 169 of 434
Planning & Development Committee Meeting
Minutes of 2-28-11
Page 3 of 3
Ald. Rainey moved approval, seconded by Ald. Wynne.
Ald. Holmes asked how the error in reporting of one pawnbroker affects the proposed
ordinance, to which Mr. Griffin, the Director of the Community & Economic Development
Department replied that since it is in existence at the time the ordinance would be
passed, it is recognized as a legal non-conforming permitted use, but would not be
permitted to expand.
On the advice of Mr. Farrar, Corporation Counsel for the City of Evanston, Ald.
Rainey moved to amend Ordinance 23-O-11 to reduce the number of existing
pawnbroker licenses from two to one, seconded by Ald. Wynne.
Ald. Rainey noted that the existing pawnshop has not caused problems for its adjacent
residential neighbors.
Ald. Rainey moved to approve the Ordinance as amended, seconded by Ald.
Holmes.
The Committee voted unanimously 5-0 to recommend approval of Ordinance 23-
O-11 as amended.
ITEMS FOR DISCUSSION
There were no items for discussion.
COMMUNICATIONS
There were no communications.
ADJOURNMENT
The meeting was adjourned at 8:18 p.m.
Respectfully submitted,
Bobbie Newman
Page 170 of 434
For City Council meeting of March 14, 2011 Item P1
Ordinance 24-O-11 Granting a Special Use for a Type 2 Restaurant at 1608 Emerson
Street
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Assistant Director Community and Economic Development
Dominick Argumedo, Zoning Planner
Subject: Ordinance 24-O11 Granting a Special Use for a Type 2 Restaurant at 1608
Emerson Street in the oWE West Evanston Overlay District
Date: March 2, 2011
Recommended Action
Staff and the Zoning Board of Appeals recommend the adoption of Ordinance 24-O-11,
granting a special use permit for the operation of a type 2 restaurant at 1608 Emerson Street.
ZBA recommends establishing a requirement that the proposed business closes at 10 PM
daily consistent with other nearby businesses.
Summary
Timothy McNeely, on behalf of LGR Properties property owner, applies for a special use permit
at 1608 Emerson Street to operate a type 2 restaurant, “Shrimp Max”. The proposed
restaurant would operate as follows:
• Products Offered: Shrimp and Fish based carryout
• Hours of Operation: 11AM-10 PM everyday
• Deliveries: Twice a week between the hours of 8AM-5PM. The delivery
trucks would be the size of a UPS truck
• Employment: Two-three per shift
• Floor Plan: Carry out only, no seating provided to eat.
Memorandum
Page 171 of 434
The Zoning Board of Appeals recommends the following conditions:
• That development of the property be in compliance with documents on file and
testimony before the ZBA;
• That the applicant adhere to the City’s litter and garbage collection plans; and
• That the store hours be limited from 10AM until 10PM everyday.
Legislative History
March 1, 2011 – ZBA voted 5-0 to recommend approval with conditions of the requested
special use permit.
Attachments
Ordinance 24-O-11
Context Map
Floor Plan
Sample Menu
ZBA Staff Report
ZBA Findings Letter
Page 172 of 434
3/2/2011
24242424----OOOO----11111111
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Granting a Granting a Granting a Granting a Special Use PermitSpecial Use PermitSpecial Use PermitSpecial Use Permit for a for a for a for a Type 2 RestaurantType 2 RestaurantType 2 RestaurantType 2 Restaurant
Located Located Located Located at at at at 1608 Emerson1608 Emerson1608 Emerson1608 Emerson Street Street Street Street in thein thein thein the
B2 Business and oWE West Evanston Overlay Zoning DistrictsB2 Business and oWE West Evanston Overlay Zoning DistrictsB2 Business and oWE West Evanston Overlay Zoning DistrictsB2 Business and oWE West Evanston Overlay Zoning Districts
(“(“(“(“Shrimp MaxShrimp MaxShrimp MaxShrimp Max”)”)”)”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on March 1, 2011,
pursuant to proper notice, to consider case no. 11ZMJV-0010, an application by
Timothy McNeely (the “Applicant”), lessee, with permission from LGR Properties, owner
of the property legally described in Exhibit A, attached hereto and made a part hereof,
commonly known as 1608 Emerson Street (the “Subject Property”) and located in the B2
Business and oWE West Evanston Overlay Zoning Districts, for a Special Use Permit to
establish, pursuant to Subsections 6-9-3-3 and 6-15-16-4 of Title 6 of the Evanston City
Code, 1979, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Shrimp Max,”
on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of March 14, 2011, the Planning and
Development Committee of the City Council (“P&D Committee”) considered and
adopted the ZBA’s record and findings and recommended City Council approval
thereof; and
Page 173 of 434
24-O-11
~2~
WHEREAS, at its meeting of March 28, 2011, the City Council considered
and adopted the respective records, findings, and recommendations of the ZBA and
P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 2: That the City Council hereby approves the Special Use
Permit for a Type 2 Restaurant on the Subject Property as applied for in case no.
11ZMJV-0010.
SECTION 3: That, pursuant to Subsection 6-3-5-12 of the Zoning
Ordinance, the City Council hereby imposes the following conditions on the grant of a
Special Use Permit, violation of any of which shall constitute grounds for revocation
thereof pursuant to Subsection 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the testimony and representations of the Applicant to the ZBA, the P&D
Committee, and the City Council; and the approved plans and documents on file
in this case.
B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter
Collection Plan that requires the policing of an area located within a radius of two
hundred fifty feet (250’) of the Subject Property. The Applicant shall police this
area at least once every three (3) hours during the hours the Special Use is in
operation and shall keep it free of all litter, from any source. For the purpose of
this ordinance, “litter” shall include, but is not limited to: food, food waste, and
beverages; solid waste, including paper, wrappings, containers, cardboard,
napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and
similar materials; animal waste and dead animals; yard clippings and leaves; and
all other waste materials which, if thrown or deposited as herein prohibited, may
create a danger to public health, safety, or welfare.
Page 174 of 434
24-O-11
~3~
C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property
shall provide and maintain, on the Subject Property, exterior litter receptacles, in
sufficient number and type, and with collections therefrom of sufficient number
and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter
emanating from operation of the Special Use authorized hereby. Litter shall be
collected no less than three (3) times per week, including collections on Sundays
as necessary, in the City’s judgment, to comply with this condition. All litter
receptacles shall be maintained in a clean condition with tight-fitting lids, and
shall be placed on Code-compliant surfaces. The owner of the Subject Property
shall provide adequate space at the rear of and on the Subject Property to
accommodate the litter receptacles and collections required. Within seven (7)
days of written notice from the City to do so, the Applicant and/or the owner of
the Subject Property shall modify the number of litter receptacles and/or the
number of collections therefrom, as directed by the City.
D. Hours of Operation: The Applicant shall not operate the Type 2 Restaurant
authorized by the terms of this ordinance except between 10:00 a.m. and 10:00
p.m. on any day.
SECTION 4: That, when necessary to effectuate the terms, conditions,
and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents,
assigns, and successors in interest.”
SECTION 5: That, before it may operate the Special Use authorized by
the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 6: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 7: That if any provision of this ordinance or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that can be
given effect without the invalid application or provision, and each invalid provision or
invalid application of this ordinance is severable.
Page 175 of 434
24-O-11
~4~
SECTION 8: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
Page 176 of 434
24-O-11
~5~
EXHIBIT A
LEGAL DESCRIPTION
LOT 2 IN H.D. STONE’S SUBDIVISION IN THE NORTHEAST ¼ OF THE SOUTHWEST ¼ OF THE
NORTHEAST ¼ OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD
PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED APRIL 18, 1966 AS
DOCUMENT NUMBER 19798890, IN COOK COUNTY, ILLINOIS.
PIN: 10-13-216-025-0000
COMMONLY KNOWN AS: 1608 Emerson Street, Evanston, Illinois.
Page 177 of 434
1608 Emerson Street Context Map
DISCLAIMER: This map and data are provided as-in without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information
Scale 1:980
Made with Evanston's GIS
Printed: Mar 2, 2011 1:56:03 PMPage 178 of 434
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
after conducting a public hearing on March 1, 2011, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearing,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
__X__Met _____Not Met
5-0 Vote
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
__X___Met _____Not Met
5-0 Vote
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
__X___Met _____Not Met
5-0 Vote
(D) It does not interfere with or diminish the
value of property in the neighborhood; __X___Met _____Not Met
5-0 Vote
(E) It can be adequately served by public
facilities and services __X___Met _____Not Met
5-0 Vote
(F) It does not cause undue traffic congestion;
__X___Met _____Not Met
5-0 Vote
Case Number: 11ZMJV-0010
Address or
Location:
1608 Emerson Street
Applicant: Timothy McNeely
Proposed
Special Use:
Restaurant Type 2
Page 179 of 434
(G) It preserves significant historical and
architectural resources; _____Met _____Not Met
N/A
(H) It preserves significant natural and
environmental features; and _____Met _____Not Met
N/A
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
__X___Met _____Not Met
5-0 Vote
and, based upon these findings, and upon a vote
__5__ in favor & __0_ against
recommends to the City Council
___ approval without conditions
__X_ approval with conditions specifically:
• That development of the property be in compliance with documents on file
and testimony before the ZBA;
• That the applicant adhere to the City’s litter and garbage collection plans; and
• That the store hours be limited from 10AM until 10PM everyday
____ denial of the proposed special use.
__________________________________________ Date: _____________
Robert Creamer
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
___x__ Robert A. Creamer __x__ ___
___x__ Mary Beth Berns __x__ ___
___x__ Scott Gingold __x__ ___
___x__ Beth McLennan __x__ ___
___x__ Matt Rodgers __x__ ___
______ Lori Summers _____ ___
Page 180 of 434
Page 181 of 434
To: Zoning Board of Appeals
From: Dominick Argumedo, Zoning Planner
Subject: 1608 Emerson Street, 11ZMJV-0010, City Council Determining Body
Date: February 25, 2011
Notice—Published in the February 10, 2011 Evanston Review:
Timothy McNeely, on behalf of LGR Properties property owner, applies for a special use permit
at 1608 Emerson Street in order to open a type 2 restaurant. 1608 Emerson Street is located in
the oWE West Evanston overlay zoning district that requires a special use permit for any type 2
restaurant to operate. The Zoning Board of Appeals makes a recommendation to the City
Council, the final determining body for this case.
Site Background:
The site is currently vacant. The applicant proposes an entity that will have no on-site
seats, and only provide carry-out and delivery. Therefore, with no seats provided, the
restaurant does not need to provide a public restroom, only one for employees.
The location is in the West Evanston overlay district. The district regulations provide
specific building types for new construction, as this proposal is for an existing structure,
those building types do not apply.
The applicant proposes to operate as follows:
• Products Offered: Shrimp, seafood and fries are typical fare
• Hours of Operation: Monday –Thursday: 11AM-9PM
Friday-- Saturday: 11AM-11:30PM
Sundays: 11AM-8PM
• Deliveries: Twice a week between the hours of 8AM-5PM. The delivery
trucks would be the size of a UPS truck
• Employment: Five total, 2 per shift with perhaps 3 on weekends
• Floor Plan: No proposed seats, carry-out delivery only. With no seats
provided, the restaurant does not need to provide a public
restroom, only one for employees.
Ordinances Identified for Requested Variance Relief:
The property is located in the West Evanston Overlay district, specifically WE1-B2. This
district allows uses per the previous underlying B2 Business district. The B2 District
uses include:
Memorandum
Page 182 of 434
6-9-3 : B2 Business District
6-9-3-3 SPECIAL USES: The following uses may be allowed in the B2 district,
subject to the provisions set forth in section 6-3-5 of the Zoning Ordinance:
Restaurant -type 2
(Among other uses listed)
Land Use Definitions:
RESTAURANT, TYPE 1: An establishment in which the principal use is the service of
prepared food and beverages for consumption on the premises. All service of prepared
food and beverages for consumption on the premises shall require customers to order
at a table, booth, or dining counter with service by a waiter or waitress at said table,
booth, or dining counter and shall also require the use of reusable (nondisposable)
flatware and dishware. Drive-through facilities are prohibited.
RESTAURANT, TYPE 2: An establishment in which the principal use is the service of
prepared food and/or beverages for consumption on and/or off the premises and that is
not a "restaurant, Type 1" as defined herein. This definition shall not include
establishments where incidental prepared food and beverage service is accessory to a
bakery, food establishment, convenience store, food store establishment, meat market,
or similar principal use nor shall it include cafeterias that are accessory to hospitals,
colleges, universities, schools or other similar principal uses.
Site Plan and Appearance Review Committee (SPAARC) Discussion and
Recommendation:
Application for special use permit for Type 2 restaurant
APPLICATION PRESENTED BY: Timothy McNeely Proprietor
GENERAL DISCUSSION:
Mr. McNeely presented photos of the plaza where he proposes to open Shrimp Max
Restaurant. The following was discussed:
• Propose:
o To serve many kinds of fish and some chicken dishes and side dishes
o To improve the look of the façade by replacing/repairing the bottom and cleaning
up the areas that need repair
o Take out only service
o To remove bars in windows, consistent with the other 3 occupied stores
• Owns 2 other Shrimp Max restaurants in Bollingbrook, Illinois and Hammond,
Indiana
• Hours of operation: Monday–Thursday 11am-9pm; Friday–Saturday 11am-11:30pm;
Sunday 11am-8pm
• Deliveries to the restaurant will be made on Tuesdays; Mr. McNeely will notify the
ZBA of the times and how many trucks they expect
• Chair Hallen advised Mr. McNeely that his restaurant would be responsible for trash
pickup within a 250’ radius of the restaurant
• A Unified Business Center Signage Plan is to be submitted by the building owner or
businesses
Page 183 of 434
• Mr. Nelson advised Mr. McNeely that the water service will have to be protected;
Public Works Dept. will address this issue
• Chair Hallen advised Mr. McNeely that he would need to apply for a food business
license from the Health Dept.
Action:
The Committee voted unanimously to recommend approval to the ZBA.
Comprehensive Plan and Other Specifications:
The 2000 Comprehensive Plan classifies 1608 Emerson Street into the “Retail Mixed
Use” designation. The Comprehensive Plan defines the area as follows; “Retail goods
and services establishments. Some areas comprise mixed-uses wherein dwelling-units
can be found above ground floor commercial activity. Others are single-use commercial”
The Comprehensive Plan further defines this portion of Emerson Street as a Major
Street; “Primary traffic routes carrying the largest volumes of traffic through the
community.”
Special Use Standards:
For the ZBA to recommend that City Council grant a special use, the ZBA must find
that the proposed special use:
a) is one of the listed special uses for the zoning district in which the
property lies;
b) complies with the purposes and policies of the Comprehensive General
Plan and the Zoning Ordinance;
c) does not cause a negative cumulative effect in combination with
existing special uses or as a category of land use;
d) does not interfere with or diminish the value of property in the
neighborhood;
e) is adequately served by public facilities and services;
f) does not cause undue traffic congestion;
g) preserves significant historical and architectural resources;
h) preserves significant natural and environmental resources; and
i) complies with all other applicable regulations.
Staff Comment:
If the ZBA recommends approval of the application to City Council, Staff further
recommends the following conditions on the requested Special Use permit:
a. Applicant shall develop the property in compliance with documents on file and
testimony before the ZBA (11ZMJV-0010)
b. Litter Collection Plan:
1. The operator shall adhere to a Litter Collection Plan, requiring
the policing of an area located within a 250-foot radius of the
building in which the use is located. This area shall be policed
once every three hours during the hours the use is in operation
and shall be kept free of all litter, including, but not limited to;
food, beverages, napkins, straws, containers, bags, utensils,
plates, cups, bottles, cans, and all other litter of any type
Page 184 of 434
emanating from any source. The operator of the convenience
store shall comply with the Litter Collection Plan. This
Ordinance shall prevail over any inconsistent or contrary
provisions in the Plan.
1. For the purpose of this Ordinance, “litter” shall include, but is not
limited to: putrescible animal and vegetable waste resulting
from the handling, preparation, cooking, and consumption of
food; other putrescible waste, including animal waste, dead
animals, yard clippings and leaves; nonputrescible solid waste,
including rubbish, ashes, street cleanings, abandoned
automobiles, solid business, commercial, and industrial wastes,
paper, wrappings, cigarettes, cardboard, tin cans, glass,
bedding, crockery and similar materials; and all other waste
materials which, if thrown or deposited as herein prohibited,
may create a danger to public health, safety, or welfare.
c. Garbage Pick Up
1. The owner of the property shall maintain on the subject property
exterior litter receptacles of a number and type adequate, in the City’s
judgment, and with collections there from of sufficient frequency, also
in the City’s judgment, to contain, with lids tightly shut, all litter
emanating from operation of the use, and all litter collected pursuant to
the Litter Collection Plan. Collections shall be a minimum of three (3)
times a week, including collections on Sundays to the extent
necessary, in the City’s judgment, to comply with this condition. All
litter receptacles shall be maintained in a clean condition with tight-
fitting lids and shall be placed on Code-compliant surfaces. The owner
of the subject property shall provide adequate space at the rear of and
on the subject property to accommodate the litter receptacles and
collections required.
2. Within seven (7) days of written notice from the City to do so, the
number of litter receptacles, and/or the number of collections from
each shall be increased or modified in accordance with the City’s
directive.
Page 185 of 434
Page 186 of 434
For City Council meeting of March 14, 2011 Item P2
Ordinance 23-O-11 Removal of Pawnbroker as an Allowable Use in the C1 Commercial
District
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Assistant Director, Community and Economic Development
Dominick Argumedo, Zoning Planner
Subject: Ordinance 23-O-11 Removal of Pawnbroker as an Allowable Use in the C1
Commercial District
Date: March 3, 2011
Recommended Action
Plan Commission and staff recommend approval of a zoning text amendment that would
remove Pawnbroker as an allowable use in the C1 Commercial District, and thus as an
allowed use in the City of Evanston. The ordinance has been amended consistent with the
direction of the Planning and Development Committee on February 28, 2011. The amended
ordinance now reflects the Planning and Development Committee’s decision to reduce the
number of pawnbroker licenses from 2 to 1.
Summary
The C1 zoning district is the only City of Evanston zoning district to allow Pawnbrokers to
operate (per a special use permit). Staff seeks to remove Pawnbroker from the list of allowed
C1 Commercial special uses.
The 1993 zoning ordinance established a Pawnbroker land use definition to separate this use
from the Retail Goods Establishment definition. Additionally, the 1993 Zoning Code
amendment allowed a Pawnbroker establishment in only the C1 commercial district subject
to a special use permit. These two actions indicate the City sought to limit the use in the City
of Evanston. There is one established pawnbroker located at 959 Howard Street.
Legislative History
February 28, 2011– Planning and Development Committee recommended introduction of
proposed ordinance 23-O-11 as amended by the Committee.
Memorandum
Page 187 of 434
January 12, 2011 – Plan Commission unanimously voted to recommend approval of the
proposed zoning text amendment to the City Council
December 15, 2010 -- Zoning Committee of the Plan Commission unanimously voted to
recommended approval of the text amendment to the Plan Commission.
Attachments
Ordinance 23-O-11
Memo to Plan Commission
Page 188 of 434
2/28/2011
2/15/2011
23232323----OOOO----11111111
AN ORDINANCEAN OR DINANCEAN ORDINANCEAN ORDINANCE
Amending Amending Amending Amending Subsection 6Subsection 6Subsection 6Subsection 6----10101010----2222----3333 of of of of the Zoning Ordinancethe Zoning Ordinancethe Zoning Ordinancethe Zoning Ordinance
To Remove To Remove To Remove To Remove ““““PawnbrokerPawnbrokerPawnbrokerPawnbroker”””” from the List of Special from the List of Special from the List of Special from the List of Special Use Use Use Usessss
in the C1 Commercial Zoning Districtin the C1 Commercial Zoning Districtin the C1 Commercial Zoning Districtin the C1 Commercial Zoning District
WHEREAS, on January 12, 2011, the Plan Commission held a
public hearing, pursuant to proper notice, regarding case no. 10PLND-0096, to
consider an amendment to the text of Title 6 of the Evanston City Code of 1979,
as amended (the “Zoning Ordinance”), which deletes “Pawnbroker” from the list
of allowable Special Uses in the C1 Commercial Zoning District; and
WHEREAS, the Plan Commission received testimony and made
written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the
proposed amendment met the standards for text amendments, and
recommended City Council approval thereof; and
WHEREAS, at its meeting of February 28, 2011, the Planning and
Development Committee of the City Council considered, amended, and adopted
the findings and recommendation of the Plan Commission in case no. 10PLND-
0096 and recommended City Council approval thereof, as amended; and
WHEREAS, at its meeting of March 14, 2011, the City Council
considered and adopted the records and recommendations of the Plan
Commission, as amended, and Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
Page 189 of 434
23-O-11
~2~
SECTION 1: That the foregoing recitals are found as fact and
incorporated herein by reference.
SECTION 2: That Subsection 6-10-2-3 of the Zoning Ordinance,
“Special Uses” in the C1 District, is hereby amended to delete the following:
“Pawnbroker (subject to Title 3, Chapter 12 of this Code).”
SECTION 3: That Section 3-12-3 of the Evanston City Code of
1979, as amended, is hereby amended to read as follows:
3-12-3: LICENSE REQUIRED:
No person shall have or keep for profit within the City, any
pawnbroker's establishment, without first obtaining a license
therefor as hereinafter provided.
Each such license shall terminate one year from the date of
issuance. Any licensee may renew his license at the expiration
thereof, provided he is then qualified to receive a license and the
premises for which such renewal license is sought is suitable for
such purpose; provided further, that the renewal privilege herein
provided for shall not be construed as a vested right which shall, in
any case, prevent the City Council from decreasing the number of
licenses to be issued within its jurisdiction.
No more than two (2) one (1) such licenses shall be in force at any
one time.
SECTION 3 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4 5: That if any provision of this ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or provision,
and each invalid provision or invalid application of this ordinance is severable.
Page 190 of 434
23-O-11
~3~
SECTION 5 6: That this ordinance shall be in full force and effect
from and after its passage, approval and publication in the manner
provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
Page 191 of 434
X:\Zoning\Zoning Committee\Memos 2010\PawnBrokers_PCMemo.doc
To: Scott Peters, Chairman, and Members of the Plan Commission
From: Dominick Argumedo, Zoning Planner
Subject: Removing Pawnbroker as an Allowable Use in the C1 Commercial District
Date: January 4, 2011
Staff seeks to remove Pawnbroker from the allowed C1 Commercial special uses. The
C1 zoning district is the only zoning district in the City of Evanston to allow Pawnbrokers
to operate.
The City of Evanston established the Pawnbroker definition to separate the use from the
Retail Goods Establishment definition, a use allowed by right in all Evanston business,
commercial, and downtown zoning districts.
Legislative History:
December 15, 2010 -- Zoning Committee of the Plan Commission voted unanimously to
recommended approval of the text amendment to the Plan Commission.
Memorandum
Page 192 of 434
For City Council meeting of March 14, 2011 Item P3
Resolution 13-R-11: Plat of Subdivision for 2408 Orrington Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Assistant Director Community and Economic Development
Dominick Argumedo, Zoning Planner
Subject: Resolution 13-R-11 Approving Plat of Resubdivision for 2408 Orrington
Avenue, former site of Kendall College
Date: March 9, 2011
Recommended Action
Resolution 13-R-11 was tabled by the City Council on February 28, 2011 to allow more
discussions between the property owner’s attorney and the City. Based on these
discussions staff presents the enclosed resolution dated March 2, 2011 which differs from
that which was on the floor at the February 28, 2011 Council meeting. This alternate
resolution represents staff’s best attempt at further negotiation of the outstanding issues
regarding the proposed subdivision with the developer’s counsel. Developer’s counsel
indicates that the negotiated language is acceptable in principle to his client, however,
issues regarding the 51” oak tree in the alley right of way are still present. It is the
developer’s responsibility to articulate to the Council what areas of disagreement with the
City remain.
If the language in this alternate resolution is deemed acceptable by Council, it would need
to be moved to the floor as a floor amendment, and the alley dedication ordinance would
also need to be approved as amended. Both the resolution and the ordinance language
would need to mirror each other.
During the February 14th Planning and Development Committee meeting, the Committee
discussed extensively the proposed plat of subdivision (Exhibit A to Resolution 13-R-11)
for the former Kendall College site: the block bounded by Orrington Avenue, Colfax
Street, Sherman Avenue and Lincoln Street and also referred to as 2408 Orrington
Avenue, into nineteen single-family lots as shown in the attached plat dated November 3,
2010. An emphasis of the discussion was the preservation of the large oak tree as
proposed by Alderman Fiske that was to be eliminated as part of the construction of the
proposed alley system. The tree is located in the path of the proposed alley that
intersects with Lincoln Street.
Memorandum
Page 193 of 434
The Department of Public Works has examined alternative designs to the alley system
and has indicated that it is feasible to create a dead end alley that does not come through
to Lincoln Street in order to preserve the large tree. The City would still accept the
dedication of a public right of way all the way through to Lincoln Street, but would not
construct the alley in the area where the tree would be negatively affected.
Consequently, the tree would be owned by the City and under its control since it is
located in that portion of the dedicated public right of way that goes through to Lincoln
Street. The alternative alley construction plan indicating the termination point before
Lincoln Street is enclosed (Exhibit B to Resolution 13-R-11). This alternative provides
alley access to all lots.
The owner of the property indicated that it intends to preserve additional trees on the
private property as indicated on the enclosed Tree Preservation Plan (Exhibit C to
Resolution 13-R-11). The trees to be preserved on the parkways are City owned trees
and cannot be altered without City approval.
Staff recommends approval of the revised plat and alternative alley construction plan.
The developer is also committing to the protection and preservation of trees, as proposed.
The Public Alley Construction Agreement obligating the owner/developer to construct the
alleys has been enclosed as Exhibit D to Resolution 13-R-11).
Summary
During the Planning and Development Committee meeting on February 14th, staff was
asked to address the dedicated public alleys proposed and compare it to the option of
creating private alleys. This is addressed in the memorandum describing proposed
Ordinance 11-O-11 that accepts the dedication of public right of way for alleys within the
proposed resubdivision.
The applicant, Smithfield Properties, seeks to develop the 3.52 acre site by re-subdividing
into 19 lots to be improved with single-family detached homes. Access to the homes
would be by public streets and dedicated public alley under the proposed revised alley
plan, with alley access points on Sherman Avenue and Colfax Street. Kendall College
occupied the site until approximately 2003. Since then it has been vacant.
Granite Investment Properties, Inc. proposed a similar subdivision in the spring of 2010.
The applicant subsequently withdrew the application before being heard at the March 8,
2010 Planning and Development Committee meeting. The proposal now in front of the
City Council is substantially similar to the March 8, 2010 plat previously under
consideration. One minor difference is that the proposed east/west alley is now 18’ wide
instead 16’ wide. This results in minor lot adjustments to make up the difference. On
Lincoln Street, Lot 1 was 50’ in width; the new Lot 1 is now 49.72’ wide. The remaining
lots were 45’ in width; the proposed new lots are 44.85’ wide. The other difference is the
proposed alley revision and termination before Lincoln Street to preserve the large oak
tree resulting in Lot 8 not having alley access.
The lots resulting from the proposed Smithfield Properties subdivision would each be
compliant with the Zoning Ordinance regulations for the R1 Single Family Residential
zoning district requiring a minimum lot size of 7,200 square feet and a minimum lot width
of 35 feet. Proposed lots on Lincoln and Colfax would have typical dimensions of 44.85’ x
164.09’, and on Orrington of 69.27’ x 106.04’.
Page 194 of 434
Specific plans for construction of any proposed dwellings have not been reviewed;
however, the resulting lots would be sufficient to allow typical improvements of this type to
be made in compliance with zoning regulations. The submittal of this proposed
resubdivision for consideration is made with the understanding that any land
improvements and construction are subject to staff’s subsequent determination of
compliance.
The property is located in the Northeast Evanston Historic District, and therefore requires
review by the Preservation Commission. On September 21, 2010, the Evanston
Preservation Commission reviewed the proposal and subsequently recommended the
resubdivision favorably to the City Council.
As required by City Code Section 4-13-1 Approval of Plats, the proposed Plat of
Subdivision has been signed by the Director of Public Works, is in compliance with all
applicable regulations, and has been properly certified by a surveyor. The property to be
subdivided has been certified as free of any unpaid taxes or assessments.
The Site Plan and Appearance Committee reviewed the proposal on January 19, 2011
and recommended approval. Public Works is reviewing the construction plans for the
alleys. The developer will attach the memorandum to the plat committing to construct the
alleys as approved. The approval of the plat is conditional upon the commitment to
construct the alleys, other public infrastructure required and to protect the trees as
indicated by the developer’s plan.
Attachments
Memo from City Attorney, February 21, 2011
Alternative Resolution 13-R-11 dated March 2, 2011
Resolution 13-R-11
Exhibit A: Plat of Subdivision
Exhibit B: Alternative Proposed Alley Plan
Exhibit C: Tree Preservation Plan
Exhibit D: Public Alley Construction Agreement
Context Map
Certificate of Zoning Compliance
Preservation Commission Minutes of September 21, 2010
Letter from Applegate & Thorne-Thomsen, Attorneys, dated March 10, 2011
Legislative History
February 28, 2011 – Item tabled at City Council to allow more time for discussion
between owner and City staff
February 14, 2011 – Motion to approve plat forwarded to City Council but asked to be
held in Council.
January 24, 2011 – Motion to approve plat was held at Planning and Development
Committee.
September 21, 2010 – Preservation Commission voted 8-0 to recommend approval with
conditions of the requested subdivision.
September 11, 2006 – A planned development was approved for this site. The site was
subsequently subdivided consistent with the planned development.
Page 195 of 434
- 1 -
To: Honorable Mayor and Members of the City Council
Wally Bobkiewicz, City Manager
From: W. Grant Farrar, City Attorney
Subject: Kendall Subdivision v. Kendall Planned Development (85-O-06)
Date: February 21, 2011
We address questions regarding the general differences between planned
developments and subdivisions, and the process attendant to the former Kendall
College property at 2408 Orrington Avenue that were raised at the February 14, 2011
City Council meeting.
Public Process: Planned Developments are a form of Special Use governed by
Sections 6-3-5 and 6-3-6 of the City Code. After a developer submits a complete
application for a planned development, the application is considered by the Plan
Commission at a public hearing, which is preceded by mailed notice to owners of
property located within 1000’ of the subject property (City Code §6-3-6-8). The Plan
Commission then makes a recommendation to the Planning and Development
Committee of the City Council, which makes a recommendation to the full Council. A
Planned Development must be approved by ordinance (City Code §6-3-6-2).
Subdivisions are governed by Title 4, Chapter 13 of the City Code, which does not
outline any specific notice or public hearing process. They must be discussed and
approved by the City Council (City Code §4-13-1-(B)) and they appear on Council
agendas, as required by the Illinois Open Meetings Act (5 ILCS 120/2-e). The record
reflects that, on September 21, 2010, the Preservation Commission voted 8-0 to
approve the proposed subdivision. On January 19, 2011, SPAARC reviewed and
approved the proposed subdivision. The proposed plat of subdivision was an agenda
item for the 2 most recent P&D meetings. The Code does not permit the Council to
grant any zoning relief pursuant to a subdivision, and prohibits approval of any
subdivision that does not comply with all City ordinances (City Code §4-13-1-(B)).
Kendall Planned Development v. Kendall Subdivision: By adopting Ordinance 85-O-
06, the City Council (1) re-zoned the property at 2408 Orrington from U1 to R1 and (2)
approved a Planned Development for said property. Pursuant to City Code §§6-3-6-5,
6-3-6-6, the ordinance granted relief from certain zoning requirements for the
development, including reduced lot and yard size requirements. Pursuant to City Code
§6-3-5-12, the Council imposed conditions on the Special Use Permit for a Planned
Development, including protection for certain trees on the property.
Memorandum
Page 196 of 434
- 2 -
At this point, the property owner, Smithfield, does not wish to make use of the Special
Use Permit for a Planned Development. To be clear, possession of a Special Use
Permit does not require its implementation, just as one may obtain a building permit and
never commence construction. Instead, the owner seeks to subdivide the property and
sell the lots for individual development.
Consequently, the owner cannot take advantage of the zoning relief granted pursuant to
85-O-06, and the City cannot enforce the conditions placed on development in 85-O-06.
The re-zoning from U1 to R1 remains in effect, as it was a separate Council action from
the grant of the Special Use Permit for a Planned Development. The Council retains its
authority, as a duly-elected Home Rule unit of local government, to approve or
disapprove of the proposed subdivision. The proposed subdivision has been before 4
different public bodies, including Council, over the last 6 months. Transparency and
public participation were achieved during this process.
Page 197 of 434
3/2/2011
2/21/2011
13-R-11
A RESOLUTION
Approving a Plat of Subdivision for 2408 Orrington Avenue,
Former Site of Kendall College
WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a
home rule unit of government under the Illinois Constitution of 1970; and
WHEREAS, Article VII, Section 6a of the Illinois Constitution of 1970
confers certain powers upon home rule units, among which are the powers to regulate for
the protection of the public health, safety, and welfare; and
WHEREAS, the power to regulate land use, including subdivisions, is a
legitimate means of promoting the public health, safety, and welfare; and
WHEREAS, Smithfield Properties XXXII, LLC (“Smithfield”), seeks to
subdivide the property bounded by Orrington Avenue, Colfax Street, Sherman Avenue,
and Lincoln Street, located in the City and commonly known as 2408 Orrington Avenue,
the former site of Kendall College (the “Subject Property”), which is depicted in Exhibit
A, attached hereto and incorporated herein by reference, into nineteen (19) lots, located
in the City’s R1 Residential Zoning District, for future residential development; and
WHEREAS, at its meeting of September 21, 2010, the Preservation
Commission held a public hearing, pursuant to proper notice, to review the proposed
subdivision of the Subject Property, received testimony and made written findings
pursuant Section 2-9-12 of the Evanston City Code of 1979, as amended (the “City
Page 198 of 434
13-R-11
Code”), that the proposed subdivision met the applicable standards, and recommended
City Council approval thereof; and
WHEREAS, at its meetings of January 24, 2011, and February 14, 2011,
the Planning and Development Committee of the City Council (“P&D Committee”)
considered and discussed the proposed subdivision of the Subject Property, including
the proposed alleyways and protection of trees on the Subject Property, and
recommended City Council approval thereof; and
WHEREAS, the City Council has exhaustively considered citizen input
and participation, and evaluated economic, zoning, planning, land use, due process,
and other relevant factors in the course of its legislative deliberations regarding this
Resolution; and
WHEREAS, at its meetings of February 14, 2011, February 28, 2011, and
March 14, 2011, the City Council considered and adopted the records and
recommendations of the P&D Committee,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and
incorporated herein by reference.
SECTION 2: That, pursuant to Title 4, Chapter 13 of the City Code, the
City Council hereby approves the Plat of Subdivision, attached hereto as Exhibit A and
incorporated herein by reference, as amended by the Alternate Proposed Alley Plan,
attached hereto as Exhibit B and incorporated herein by reference.
~2~
Page 199 of 434
13-R-11
SECTION 3: That Smithfield shall develop and use the Subject Property in
substantial compliance with: all applicable resolutions and ordinances; its testimony and
representations to the Preservation Commission, P&D Committee and the City Council;
Exhibit A, the Plat of Subdivision; Exhibit B, the Alternate Proposed Alley Plan; the Tree
Preservation Plan, attached hereto as Exhibit C and incorporated herein by reference;
and the Public Alley Construction Agreement, attached hereto as Exhibit D and
incorporated herein by reference.
SECTION 4: That, pursuant to the Tree Preservation Plan, Smithfield shall
use commercially reasonable efforts to not remove or damage any trees located in the
parkway and indicated with green circles on said Plan during Smithfield’s construction of
the public alley. The provisions of this Section 4 shall be effective against Smithfield,
but shall not be effective against any subsequent purchaser of a lot or lots for
development of a single family home.
SECTION 5: That, pursuant to the Public Alley Construction Agreement
and permits issued by the City, Smithfield shall construct the proposed alleys on the
Subject Property, as indicated on the Plat of Subdivision and amended by the Alternate
Proposed Alley Plan.
SECTION 6: That, within sixty (60) days of the effective date of this
Resolution, Smithfield shall record, at its cost, a certified copy of this Resolution,
together with all exhibits, with the Recorder of Deeds in Cook County, Illinois.
SECTION 7: That, when necessary to effectuate the terms, conditions,
and purposes of this ordinance, “Smithfield” shall be read as “Smithfield’s agents,
~3~
Page 200 of 434
13-R-11
assigns, and successors in interest.”, provided however, it shall not be deemed to
include the purchaser of a lot or lots for development of a single family home.
SECTION 8: The City agrees that the City will provide Lots 8, 9, 10 within
the Subdivision with services similar in scope and nature to the services provided to the
other lots in the Subdivision.
SECTION 9: That the City Manager or his designee is hereby authorized
and directed to sign any documents necessary to implement this Resolution.
SECTION 10: That this Resolution shall be in full force and effect from
and after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2011
~4~
Page 201 of 434
13-R-11
EXHIBIT A
PLAT OF SUBDIVISION
~5~
Page 202 of 434
Page 203 of 434
13-R-11
EXHIBIT B
ALTERNATE PROPOSED ALLEY PLAN
~6~
Page 204 of 434
Page 205 of 434
13-R-11
EXHIBIT C
TREE PRESERVATION PLAN
~7~
Page 206 of 434
N
0 30
SCALE 1" = 30’
60
COLFAX STREET
LINCOLN STREET
ORRINGTON AVENUESHERMAN AVENUEALLEY 2ALLEY 1 18’ E-E18’ E-E
18’ E-E
18’ E-ELOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 7
LOT 8
LOT 9
LOT 10
LOT 11
LOT 12
LOT 19 LOT 18 LOT 17 LOT 16 LOT 15 LOT 14 LOT 1318’ PUBLIC ALLEY18’ PUBLIC ALLEY
EXH1
0802TREE.DGN
x
xx
x
xxxx
x
x
1
xxxxx
x
x
xxxxx
x TREE PRESERVATION PLAN1
LEGEND
PAVEMENT REMOVAL
ASPHALT PAVEMENT REMOVAL
CURB AND GUTTER/COURTESY WALK REMOVAL
x
EXISTING ON-SITE TREES TO REMAIN IF POSSIBLE
EXISTING PARKWAY TREES TO REMAIN
EXISTING TREES TO BE REMOVED
EVANSTON HOMES RESUBDIVISIONAMURENSE
PHELLODENDRON
17" CAL.
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
30" CAL. (OAK)
QUERCUS MACROCARPA
51" CAL. (OAK)
AMURENSE
PHELLODENDRON
16" CAL.
OCCIDENTALIS
CELTIS
8" CAL.
OCCIDENTALIS
CELTIS
7" CAL.
AMURENSE
PHELLODENDRON
17" CAL.
DELTOIDES
POPULUS
14" CAL.
SPECIES
ACER
28" CAL.
SPECIES
ACER
9" CAL.
SPECIES
ACER
22" CAL.
SPECIES
ACER
11" CAL.
SPECIES
TILIA
14" CAL.
SPECIES
FRAXINUS
24" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
13" CAL.
SPECIES
FRAXINUS
18" CAL.
AMURENSE
PHELLODENDRON
8" CAL.
SPECIES
ULMUS
36" CAL.
TULIPIFERA
LIRIODENDRON
18" CAL.
TULIPIFERA
LIRIODENDRON
24" CAL.
TOTAL TREES: 26
TREES TO BE REMOVED: 2
TREES TO BE PROTECTED: 24
PARKWAY TREE SUMMARY
x x x x x x xx
NOTES:
-BACKFILL ANY HOLES WITH REGULAR ORGANIC/BLACK TOP SOIL
-DRILL GRADE BEAM PIERS UNDER ARBORIST SUPERVISION
-GRADE BEAMS RATHER THAN EXCAVATE FOUNDATIONS
-CONTINUE PROCEDURE DESCRIBED ABOVE
DURING CONSTRUCTION
CONSIDER FERTILIZER/VERTICAL MULCH PROGRAM
-CONSIDER FOLIAR SPRAY PROGRAM IF TREES SHOW ANY DEFICIENCIES
-INITIATE ROOT WATERING PROGRAM
(HEALTH STIMULATOR - INHIBITS SHOOT GROWTH - BETTER WITHSTAND STRESS)
-TREAT WITH GROWTH REGULATOR CAMBISTAT
-PRUNE DEADWOOD
-INSTALL PROTECTION FENCING
-ROOT PRUNING BY LICENSED ARBORIST
BEFORE CONSTRUCTION
OAK TREE PRESERVATION PLAN6.
SATISFACTORY TO THE DIRECTOR OF PUBLIC WORKS . . . 7-2-5-10(A).
BY SUITABLE BOXES OR OTHER PROTECTIVE DEVICES AND IN A MANNER
ALL TREES SHALL BE AMPLY PROTECTED AGAINST INJURY OR DISFIGUREMENT
SHEDS SHALL NOT BE PLACED WITHIN SIX INCHES (6") OF ANY TREE, AND
LOCATION OF MATERIALS, FENCES OR SHEDS: MATERIALS, FENCES OR5.
DESIGN GUIDELINES, TO ENSURE SUCCESSFUL TRANSPLANTS. 6-17-6.
SPECIAL TECHNIQUES SHALL BE USED, AS DESCRIBED IN THE MANUAL OF
ANDPREVENT DAMAGE TO PRESERVED TREES DURING CONSTRUCTION TO
PRECAUTIONS SHALL BE MADE SHALL BE TRANSPLANTED ON SITE. SPECIAL
MANAGEABLE SIZE FOR TRANSPLANTING, AND WITH AN ATTRACTIVE FORM
IF THIS IS NOT POSSIBLE, THOSE EXISTING TREES THAT ARE HEALTHY, OF
.WHEREVER POSSIBLE4. EXISTING TREES SHALL BE PRESERVED IN PLACE
SHALL BE MADE PART OF THE LANDSCAPE PLAN.
FEATURES EXIST AND CAN BE PRESERVED. THE PRESERVATION STATEMENT
SITE AS TO WHETHER DESIRABLE TREE STANDS OR OTHER NATURAL
A TREE PRESERVATION STATEMENT EVALUATING EACH BUILDING
FOR EACH BUILDING PERMIT THERE SHALL BE SUBMITTED3.
SHALL BE REPLACED WITH TOPSOIL AND SOD.
2. DRIVEWAYS AND SIDEWALKS TO BE REMOVED FROM THE PARKWAY
WITH FENCE THROUGHOUT CONSTRUCTION.
1. CONTRACTOR SHALL PROTECT EXISTING TREES IN THE PARKWAY
02/10/11
CENTERLINE OF DUCT
CENTERLINE OF DUCT
"IBT"
T
WATERMAIN STUB
SPEED BUMP
"CAUTION"
"NO PARKING"14"
7"-6"
13"
36"
6"
48"
25"
60"
10"
ML
ML
ML
ML 24"
U
U
ML
25"
U
22"
12"
12"
4"
24"
5"
E
26"
(ROW OF MULTILIMB TREES)
OF REMARKSDATENO.JOB NO.
FILENAME:
DATE:
SHEET NO.DATEREMARKSPhone: (847) 696-4060 Fax: (847) 696-4065Rosemont, Illinois 600189575 W. Higgins Road, Suite 700,PUBLIC ALLEYSEVANSTON, ILLINOIS4208.02BOP Sta = 10+00.00EOP Sta = 13+87.5711+00 12+00 13+00
BOP Sta = 10+00.00
EOP Sta = 14+12.1811+0012+0013+0014+00N:\Projects\4208\4208.02\EXHIBITS\0802tree-preservation.DGN Default User=BKRAVETS
Page 207 of 434
13-R-11
EXHIBIT D
PUBLIC ALLEY CONSTRUCTION AGREEMENT
~8~
Page 208 of 434
This Document Prepared By
and After Recording Return to:
Steven D. Friedland
Applegate & Thorne-Thomsen
322 S. Green Street
Suite 400
Chicago, IL 60607
PUBLIC ALLEY CONSTRUCTION AGREEMENT
This Pubic Alley Construction Agreement (this “Agreement”) is made as of
____________, 2011, by and between Smithfield Properties XXXII, L.L.C., an Illinois
limited liability company (“Developer”) and the City of Evanston, an Illinois home rule
municipality (the “City”).
RECITALS
A. Developer owns that certain block of property in the City of Evanston
bounded by Lincoln Avenue, Orrington Street, Colfax Street, and Sherman Avenue
which is legally described on Exhibit A attached hereto (the “Block”).
B. Developer applied to the City for a Subdivision of the Block, known as the
Evanston Homes Resubdivision (the “Subdivision”). The City approved the Subdivision
on _______________, 2011. Developer recorded the Subdivision with the Cook County
Recorder of Deeds on ___________, 2011 as Document Number ____________.
C. The Subdivision includes a dedication of a new pubic alley (the “Alley”).
D. The Developer is responsible for paying for and constructing the
improvements to the Alley in accordance with plans and specifications approved by the
City (the “Plans”).
NOW, THEREFORE, in consideration of the mutual promises and agreements
herein contained and other good and valuable consideration, Developer and the City
covenant and agree as follows:
1) Construction of the Alley. Developer covenants and agrees to construct the Alley at
Developer’s sole cost and expense in accordance with the Plans. Subject to the
approval of the Plans by the City, Developer will promptly commence construction of
96231.4 Page 209 of 434
the Alley and diligently proceed to complete such construction, provided that
Developer covenants to complete construction of the Alley in accordance with the
Plans not later than two (2) years after the date the City approves the Plans.
2) License to Construct Alley. The City hereby grants Developer, and Developer’s
contractors, a license to construct the Alley in accordance with the Plans.
3) Insurance. Developer, at its sole cost and expense, shall maintain and keep in effect
and shall cause its contractor’s to maintain and keep in effect, comprehensive
commercial general liability insurance in the minimum amount of $2,000,000,
covering, without limitation, any liability for personal injury, bodily injury (including,
without limitation, death) and property damage arising out of Developer’s acts or
omissions in connection with the construction of the Alley. All general liability
policies of insurance required herein shall name the City as an additional insured.
4) Certificate of Completion. Developer shall request from the City a certificate of
completion ("Certificate of Completion") upon the completion of the Alley in
accordance with the Plans. Within forty-five (45) days after receipt of a written
request by Developer for a Certificate of Completion, the City shall provide
Developer with either the Certificate of Completion or a written statement indicating
in adequate detail how Developer has failed to complete the Alley in conformity with
the Project, or is otherwise in default, and what measures or acts will be necessary, in
the opinion of the City, for Developer to take or perform in order to obtain the
Certificate of Completion. The Certificate of Completion shall be in recordable form,
and shall, upon recording, constitute a conclusive determination of satisfaction and
termination of the covenants in this Agreement with respect to Developer’s
obligations to construct the Alley.
5) Building Permits. Prior to the issuance of the Certificate of Completion, the City
shall have no obligation to issue a building permit for a single family home to be
constructed on the Block.
6) Successors and Assigns. This Agreement shall be binding upon and inure to the
benefit of the parties hereto and their respective successors and assigns.
7) Counterparts. This Declaration may be executed in counterparts, each of which upon
such execution shall be deemed an original.
[Signatures on following pages]
2 Page 210 of 434
SIGNATURE PAGE
Developer and the City have caused this Agreement to be executed and
delivered as of the date first above written.
Developer:
Smithfield XXXII, L.L.C., an Illinois
limited liability company
HARRIS MANAGEMENT, LTD.
By:
Name:
Its: A Manager
NORWOL CORPORATION
By:
Name:
Its: A Manager
The City:
City of Evanston, a home rule unit of local
government located in Cook County, Illinois
By:
Name: Wally Bobkiewicz
Its: City Manager
3 Page 211 of 434
STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of HARRIS
MANAGEMENT, LTD, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of NORWOL
CORPORATION, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
4 Page 212 of 434
5
STATE OF ILLINOIS )
) ss.
COUNTY OF COOK )
I, _____________________, a Notary Public, in and for said County, in the State
aforesaid, DO HEREBY CERTIFY THAT Wally Bobkiewicz, City Manager of the City
of Evanston, is personally known to me to be the same person whose name is subscribed
to the foregoing instrument as such City Manager, appeared before me this day in person
and acknowledged that he signed and delivered said instrument as his own free and
voluntary act and as the free and voluntary act of said company, for the uses and purposes
there set forth.
GIVEN under my hand and official seal, this ____ day of _______________,
2011.
____________________________________
Notary Public
My Commission Expires: ____________________________
Page 213 of 434
107935.1
EXHIBIT A
LEGAL DESCRIPTION
Page 214 of 434
2/21/2011
13-R-11
A RESOLUTION
Approving a Plat of Subdivision for 2408 Orrington Avenue,
Former Site of Kendall College
WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a
home rule unit of government under the Illinois Constitution of 1970; and
WHEREAS, Article VII, Section 6a of the Illinois Constitution of 1970
confers certain powers upon home rule units, among which are the powers to regulate for
the protection of the public health, safety, and welfare; and
WHEREAS, the power to regulate land use, including subdivisions, is a
legitimate means of promoting the public health, safety, and welfare; and
WHEREAS, Smithfield Properties XXXII, LLC (“Smithfield”), seeks to
subdivide the property bounded by Orrington Avenue, Colfax Street, Sherman Avenue,
and Lincoln Street, located in the City and commonly known as 2408 Orrington Avenue,
the former site of Kendall College (the “Subject Property”), which is depicted in Exhibit
A, attached hereto and incorporated herein by reference, into nineteen (19) lots, located
in the City’s R1 Residential Zoning District, for future residential development; and
WHEREAS, at its meeting of September 21, 2010, the Preservation
Commission held a public hearing, pursuant to proper notice, to review the proposed
subdivision of the Subject Property, received testimony and made written findings
pursuant Section 2-9-12 of the Evanston City Code of 1979, as amended (the “City
Code”), that the proposed subdivision met the applicable standards, and recommended
City Council approval thereof; and
Page 215 of 434
13-R-11
WHEREAS, at its meetings of January 24, 2011, and February 14, 2011,
the Planning and Development Committee of the City Council (“P&D Committee”)
considered and discussed the proposed subdivision of the Subject Property, including
the proposed alleyways and protection of trees on the Subject Property, and
recommended City Council approval thereof; and
WHEREAS, the City Council has exhaustively considered citizen input
and participation, and evaluated economic, zoning, planning, land use, due process,
and other relevant factors in the course of its legislative deliberations regarding this
Resolution; and
WHEREAS, at its meetings of February 14, 2011 and February 28, 2011,
the City Council considered and adopted the records and recommendations of the P&D
Committee,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and
incorporated herein by reference.
SECTION 2: That, pursuant to Title 4, Chapter 13 of the City Code, the
City Council hereby approves the Plat of Subdivision, attached hereto as Exhibit A and
incorporated herein by reference, as amended by the Alternate Proposed Alley Plan,
attached hereto as Exhibit B and incorporated herein by reference.
SECTION 3: That Smithfield shall develop and use the Subject Property in
substantial compliance with: all applicable legislation; its testimony and representations
to the Preservation Commission, P&D Committee and the City Council; Exhibit A, the
~2~
Page 216 of 434
13-R-11
Plat of Subdivision; Exhibit B, the Alternate Proposed Alley Plan; the Tree Preservation
Plan, attached hereto as Exhibit C and incorporated herein by reference; and the Public
Alley Construction Agreement, attached hereto as Exhibit D and incorporated herein by
reference.
SECTION 4: That, pursuant to the Tree Preservation Plan, Smithfield: (1)
shall not remove or damage any trees located in the parkway and indicated with green
circles on said Plan, unless the City Manager or his/her designee, in his/her sole
determination, deems it necessary for the safe construction and/or operation of the
alleyways; (2) shall not remove or damage trees located in the front yard of the
proposed lots and indicated with grey circles on said Plan, unless Smithfield
demonstrates, to the satisfaction of the City Manager or his/her designee, in his/her sole
determination, that preserving any tree is infeasible according to generally accepted
horticultural and/or engineering standards; (3) shall stage any future construction on the
Subject Property, which may affect any tree indicated with grey circles on said Plan,
through the alleyways; and (4) shall not remove or damage the fifty-one inch (51”)
caliper oak tree, located in the public alleyway between lots 7 and 8 and near the
northwest corner of the Subject Property.
SECTION 5: That, pursuant to the Public Alley Construction Agreement
and permits issued by the City, Smithfield shall construct the proposed alleys on the
Subject Property, as indicated on the Plat of Subdivision and amended by the Alternate
Proposed Alley Plan.
~3~
Page 217 of 434
13-R-11
SECTION 6: That, within sixty (60) days of the effective date of this
Resolution, Smithfield shall record, at its cost, a certified copy of this Resolution,
together with all exhibits, with the Recorder of Deeds in Cook County, Illinois.
SECTION 7: That, when necessary to effectuate the terms, conditions,
and purposes of this ordinance, “Smithfield” shall be read as “Smithfield’s agents,
assigns, and successors in interest.”
SECTION 8: That the City Manager or his designee is hereby authorized
and directed to sign any documents necessary to implement this Resolution.
SECTION 9: That this Resolution shall be in full force and effect from and
after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2011
~4~
Page 218 of 434
13-R-11
EXHIBIT A
PLAT OF SUBDIVISION
~5~
Page 219 of 434
Page 220 of 434
13-R-11
EXHIBIT B
ALTERNATE PROPOSED ALLEY PLAN
~6~
Page 221 of 434
Page 222 of 434
13-R-11
EXHIBIT C
TREE PRESERVATION PLAN
~7~
Page 223 of 434
N
0 30
SCALE 1" = 30’
60
COLFAX STREET
LINCOLN STREET
ORRINGTON AVENUESHERMAN AVENUEALLEY 2ALLEY 1 18’ E-E18’ E-E
18’ E-E
18’ E-ELOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 7
LOT 8
LOT 9
LOT 10
LOT 11
LOT 12
LOT 19 LOT 18 LOT 17 LOT 16 LOT 15 LOT 14 LOT 1318’ PUBLIC ALLEY18’ PUBLIC ALLEY
EXH1
0802TREE.DGN
x
xx
x
xxxx
x
x
1
xxxxx
x
x
xxxxx
x TREE PRESERVATION PLAN1
LEGEND
PAVEMENT REMOVAL
ASPHALT PAVEMENT REMOVAL
CURB AND GUTTER/COURTESY WALK REMOVAL
x
EXISTING ON-SITE TREES TO REMAIN IF POSSIBLE
EXISTING PARKWAY TREES TO REMAIN
EXISTING TREES TO BE REMOVED
EVANSTON HOMES RESUBDIVISIONAMURENSE
PHELLODENDRON
17" CAL.
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
30" CAL. (OAK)
QUERCUS MACROCARPA
51" CAL. (OAK)
AMURENSE
PHELLODENDRON
16" CAL.
OCCIDENTALIS
CELTIS
8" CAL.
OCCIDENTALIS
CELTIS
7" CAL.
AMURENSE
PHELLODENDRON
17" CAL.
DELTOIDES
POPULUS
14" CAL.
SPECIES
ACER
28" CAL.
SPECIES
ACER
9" CAL.
SPECIES
ACER
22" CAL.
SPECIES
ACER
11" CAL.
SPECIES
TILIA
14" CAL.
SPECIES
FRAXINUS
24" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
13" CAL.
SPECIES
FRAXINUS
18" CAL.
AMURENSE
PHELLODENDRON
8" CAL.
SPECIES
ULMUS
36" CAL.
TULIPIFERA
LIRIODENDRON
18" CAL.
TULIPIFERA
LIRIODENDRON
24" CAL.
TOTAL TREES: 26
TREES TO BE REMOVED: 2
TREES TO BE PROTECTED: 24
PARKWAY TREE SUMMARY
x x x x x x xx
NOTES:
-BACKFILL ANY HOLES WITH REGULAR ORGANIC/BLACK TOP SOIL
-DRILL GRADE BEAM PIERS UNDER ARBORIST SUPERVISION
-GRADE BEAMS RATHER THAN EXCAVATE FOUNDATIONS
-CONTINUE PROCEDURE DESCRIBED ABOVE
DURING CONSTRUCTION
CONSIDER FERTILIZER/VERTICAL MULCH PROGRAM
-CONSIDER FOLIAR SPRAY PROGRAM IF TREES SHOW ANY DEFICIENCIES
-INITIATE ROOT WATERING PROGRAM
(HEALTH STIMULATOR - INHIBITS SHOOT GROWTH - BETTER WITHSTAND STRESS)
-TREAT WITH GROWTH REGULATOR CAMBISTAT
-PRUNE DEADWOOD
-INSTALL PROTECTION FENCING
-ROOT PRUNING BY LICENSED ARBORIST
BEFORE CONSTRUCTION
OAK TREE PRESERVATION PLAN6.
SATISFACTORY TO THE DIRECTOR OF PUBLIC WORKS . . . 7-2-5-10(A).
BY SUITABLE BOXES OR OTHER PROTECTIVE DEVICES AND IN A MANNER
ALL TREES SHALL BE AMPLY PROTECTED AGAINST INJURY OR DISFIGUREMENT
SHEDS SHALL NOT BE PLACED WITHIN SIX INCHES (6") OF ANY TREE, AND
LOCATION OF MATERIALS, FENCES OR SHEDS: MATERIALS, FENCES OR5.
DESIGN GUIDELINES, TO ENSURE SUCCESSFUL TRANSPLANTS. 6-17-6.
SPECIAL TECHNIQUES SHALL BE USED, AS DESCRIBED IN THE MANUAL OF
ANDPREVENT DAMAGE TO PRESERVED TREES DURING CONSTRUCTION TO
PRECAUTIONS SHALL BE MADE SHALL BE TRANSPLANTED ON SITE. SPECIAL
MANAGEABLE SIZE FOR TRANSPLANTING, AND WITH AN ATTRACTIVE FORM
IF THIS IS NOT POSSIBLE, THOSE EXISTING TREES THAT ARE HEALTHY, OF
.WHEREVER POSSIBLE4. EXISTING TREES SHALL BE PRESERVED IN PLACE
SHALL BE MADE PART OF THE LANDSCAPE PLAN.
FEATURES EXIST AND CAN BE PRESERVED. THE PRESERVATION STATEMENT
SITE AS TO WHETHER DESIRABLE TREE STANDS OR OTHER NATURAL
A TREE PRESERVATION STATEMENT EVALUATING EACH BUILDING
FOR EACH BUILDING PERMIT THERE SHALL BE SUBMITTED3.
SHALL BE REPLACED WITH TOPSOIL AND SOD.
2. DRIVEWAYS AND SIDEWALKS TO BE REMOVED FROM THE PARKWAY
WITH FENCE THROUGHOUT CONSTRUCTION.
1. CONTRACTOR SHALL PROTECT EXISTING TREES IN THE PARKWAY
02/10/11
CENTERLINE OF DUCT
CENTERLINE OF DUCT
"IBT"
T
WATERMAIN STUB
SPEED BUMP
"CAUTION"
"NO PARKING"14"
7"-6"
13"
36"
6"
48"
25"
60"
10"
ML
ML
ML
ML 24"
U
U
ML
25"
U
22"
12"
12"
4"
24"
5"
E
26"
(ROW OF MULTILIMB TREES)
OF REMARKSDATENO.JOB NO.
FILENAME:
DATE:
SHEET NO.DATEREMARKSPhone: (847) 696-4060 Fax: (847) 696-4065Rosemont, Illinois 600189575 W. Higgins Road, Suite 700,PUBLIC ALLEYSEVANSTON, ILLINOIS4208.02BOP Sta = 10+00.00EOP Sta = 13+87.5711+00 12+00 13+00
BOP Sta = 10+00.00
EOP Sta = 14+12.1811+0012+0013+0014+00N:\Projects\4208\4208.02\EXHIBITS\0802tree-preservation.DGN Default User=BKRAVETS
Page 224 of 434
13-R-11
EXHIBIT D
PUBLIC ALLEY CONSTRUCTION AGREEMENT
~8~
Page 225 of 434
This Document Prepared By
and After Recording Return to:
Steven D. Friedland
Applegate & Thorne-Thomsen
322 S. Green Street
Suite 400
Chicago, IL 60607
PUBLIC ALLEY CONSTRUCTION AGREEMENT
This Pubic Alley Construction Agreement (this “Agreement”) is made as of
____________, 2011, by and between Smithfield Properties XXXII, L.L.C., an Illinois
limited liability company (“Developer”) and the City of Evanston, an Illinois home rule
municipality (the “City”).
RECITALS
A. Developer owns that certain block of property in the City of Evanston
bounded by Lincoln Avenue, Orrington Street, Colfax Street, and Sherman Avenue
which is legally described on Exhibit A attached hereto (the “Block”).
B. Developer applied to the City for a Subdivision of the Block, known as the
Evanston Homes Resubdivision (the “Subdivision”). The City approved the Subdivision
on _______________, 2011. Developer recorded the Subdivision with the Cook County
Recorder of Deeds on ___________, 2011 as Document Number ____________.
C. The Subdivision includes a dedication of a new pubic alley (the “Alley”).
D. The Developer is responsible for paying for and constructing the
improvements to the Alley in accordance with plans and specifications approved by the
City (the “Plans”).
NOW, THEREFORE, in consideration of the mutual promises and agreements
herein contained and other good and valuable consideration, Developer and the City
covenant and agree as follows:
1) Construction of the Alley. Developer covenants and agrees to construct the Alley at
Developer’s sole cost and expense in accordance with the Plans. Subject to the
approval of the Plans by the City, Developer will promptly commence construction of
96231.4 Page 226 of 434
the Alley and diligently proceed to complete such construction, provided that
Developer covenants to complete construction of the Alley in accordance with the
Plans not later than two (2) years after the date the City approves the Plans.
2) License to Construct Alley. The City hereby grants Developer, and Developer’s
contractors, a license to construct the Alley in accordance with the Plans.
3) Insurance. Developer, at its sole cost and expense, shall maintain and keep in effect
and shall cause its contractor’s to maintain and keep in effect, comprehensive
commercial general liability insurance in the minimum amount of $2,000,000,
covering, without limitation, any liability for personal injury, bodily injury (including,
without limitation, death) and property damage arising out of Developer’s acts or
omissions in connection with the construction of the Alley. All general liability
policies of insurance required herein shall name the City as an additional insured.
4) Certificate of Completion. Developer shall request from the City a certificate of
completion ("Certificate of Completion") upon the completion of the Alley in
accordance with the Plans. Within forty-five (45) days after receipt of a written
request by Developer for a Certificate of Completion, the City shall provide
Developer with either the Certificate of Completion or a written statement indicating
in adequate detail how Developer has failed to complete the Alley in conformity with
the Project, or is otherwise in default, and what measures or acts will be necessary, in
the opinion of the City, for Developer to take or perform in order to obtain the
Certificate of Completion. The Certificate of Completion shall be in recordable form,
and shall, upon recording, constitute a conclusive determination of satisfaction and
termination of the covenants in this Agreement with respect to Developer’s
obligations to construct the Alley.
5) Building Permits. Prior to the issuance of the Certificate of Completion, the City
shall have no obligation to issue a building permit for a single family home to be
constructed on the Block.
6) Successors and Assigns. This Agreement shall be binding upon and inure to the
benefit of the parties hereto and their respective successors and assigns.
7) Counterparts. This Declaration may be executed in counterparts, each of which upon
such execution shall be deemed an original.
[Signatures on following pages]
2 Page 227 of 434
SIGNATURE PAGE
Developer and the City have caused this Agreement to be executed and
delivered as of the date first above written.
Developer:
Smithfield XXXII, L.L.C., an Illinois
limited liability company
HARRIS MANAGEMENT, LTD.
By:
Name:
Its: A Manager
NORWOL CORPORATION
By:
Name:
Its: A Manager
The City:
City of Evanston, a home rule unit of local
government located in Cook County, Illinois
By:
Name: Wally Bobkiewicz
Its: City Manager
3 Page 228 of 434
STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of HARRIS
MANAGEMENT, LTD, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of NORWOL
CORPORATION, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
4 Page 229 of 434
5
STATE OF ILLINOIS )
) ss.
COUNTY OF COOK )
I, _____________________, a Notary Public, in and for said County, in the State
aforesaid, DO HEREBY CERTIFY THAT Wally Bobkiewicz, City Manager of the City
of Evanston, is personally known to me to be the same person whose name is subscribed
to the foregoing instrument as such City Manager, appeared before me this day in person
and acknowledged that he signed and delivered said instrument as his own free and
voluntary act and as the free and voluntary act of said company, for the uses and purposes
there set forth.
GIVEN under my hand and official seal, this ____ day of _______________,
2011.
____________________________________
Notary Public
My Commission Expires: ____________________________
Page 230 of 434
107935.1
EXHIBIT A
LEGAL DESCRIPTION
Page 231 of 434
Page 232 of 434
Page 233 of 434
DRAFT NOT YET APPROVED
EVANSTON PRESERVATION COMMISSION
MEETING
Lorraine H. Morton Civic Center, Room 2200
2100 Ridge Avenue
Tuesday, September 21, 2010
7:00 P.M.
MINUTES EXCERPT
MEMBERS PRESENT: Ann Dienner, Suzanne Farrand, Emily Guthrie, Kris Hartzell, Dian Keehan,
Garry Shumaker, Scott Utter and Jon Willarson
Associate Members: Mary McWilliams and Anne Earle
MEMBERS ABSENT: Jordan Cramer, Anne McGuire and Jon Pohl
OTHERS PRESENT: Phil Couri, Ramo Perocevic, Steve Friedland, Jackie Grover, Padma Rao,
Bruce Enenbach, Marian Tweedie, Poly Rattner, Susan Regan, Robert Miller,
Chris and Erin Schmidt, Tim Eberline, Linn Floerchinger, Andrew Venamore,
Bernard Black, and Frank Michalski
PRESIDING: Emily Guthrie, Vice-Chair
STAFF: Carlos D. Ruiz
I. CALL THE MEETING TO ORDER
Emily Guthrie, Vice-Chair, called the meeting to order at 7:05 p.m. with a quorum present: Ann Dienner,
Suzanne Farrand, Kris Hartzell, Dian Keehan, Garry Shumaker, Scott Utter and Jon Willarson. Staff:
Carlos Ruiz.
IV. NEW BUSINESS
A. Review & Technical Assistance Committee (R&TA)
1. Former Kendall College Site Resubdivision (NEHD) – New proposed resubdivision of the
former Kendall College site (bounded by Lincoln Street to the north, Colfax Street to the south,
Orrington Avenue to the east, and Sherman Avenue to the west) with 19 single family buildable
lots and alley. [Advisory Review to City Council]
Steve Friedland, attorney representing Smithfield Properties, owner, presented the proposed
resubdivision. The new resubdivision is similar to the Granite Investment properties with 19 single
family lots resubdivision that the Commission recommended to the City Council in January 2010.
One of the differences is the east/ west alley is now being 18’ wide instead 16’ wide. Public Works
required then a no build easement or 1’ into the property line on either side of the alley. The new
resubdivision is a 19 lot subdivision and it is compliant with R-1 zoning. The lots vary from 81,000
S.F. to 73,050 S.F.
The other difference is along Orrington where the lots were extended 2’ in depth affecting the
width of lots on Lincoln and Colfax. For instance, on Lincoln, Lot 1 was 50’ in width; the new lot 1
is now 49.72’ wide. The remaining lots were 45’ in width. The proposed new lots are 44.85’ wide.
Emily Guthrie suggested that less number of lots could maximize the money for the developer. S.
Friedland said larger lots could lead to very large homes that would impact the neighborhood.
Page 234 of 434
Evanston Preservation Commission DRAFT NOT YET APPROVED
September 21, 2010 – Minutes
Page 2
Jackie Grover of 728 Colfax asked how many lots are being proposed on Colfax. S. Friedland
said there are seven proposed lots. J. Grover said there are only 5 homes on the south side of
Colfax. She was concerned with the impact of the proposed smaller lots on her neighborhood.
Padma Rao of 2246 Sherman Avenue said she had submitted her written comments to the
Commission. She asked about the planned development for the site. S. Friedland said the
planned development still exists; Smithfield could proceed under the planned development. The
proposed subdivision is for 19 lot single family homes development, not 21-home development.
Smithfield’s purpose is to sell individual lots. O. Rao said she was concerned with tree protection
and minimization of impervious surface and the mismatch between the proposed smaller lot sizes
and the larger lots on the opposite side on Colfax.
Bruce Enenbach of 802 Clinton Place was concerned with the lot widths; 45’ is too small and is
not in keeping with the character of the neighborhood. He encouraged Smithfield to eliminate one
lot on Colfax and Lincoln.
The Commission acknowledged Tom Gemmell’s comments of 720 Colfax sent via email. T.
Gemmell proposes 16 lots instead of 10 all lots facing Colfax and Lincoln; no lots facing Sherman
or Orrington. T. Gemmell’s primary concern is the proposed lot widths.
Steve Friedland disagreed with the notion that the proposed lot widths are inadequate. He said
there are lots along Colfax to the west of Sherman that 45’ wide. There is no plan for the existing
neighborhood. The proposal is permitted under the zoning ordinance and they are proposing what
is appropriate.
Emily Guthrie asked Carlos Ruiz if the stand of Oak trees on the northeast corner of the block will
be protected if the ordinance (Tree Ordinance) goes into effect after the subdivision is approved.
Carlos Ruiz said the application is for the subdivision only.
Dian Keehan thought the proposed subdivision is an improvement from the planned development.
She liked the lots facing Orrington. She noted that people may buy two lots facing Colfax or
Lincoln. D. Keehan said the subdivision meets the R-1 minimum lot area and the change from
what the Commission approved in January is a couple feet, which are inches along the stretch of
seven lots. Garry Shumaker said the new proposal still meets the same criteria the Commission
evaluated on the last proposed subdivision.
Commission’s Findings
Carlos Ruiz said R&TA recommends the following standards for subdivision/resubdivision:
1. The design of the subdivision, resubdivision or consolidation shall:
(a) Preserve, adaptively use, or otherwise protect the landmark, or area, property, structure, site
or object in the district; and
(c) Not result in blocking or otherwise obstructing, as viewed from a public street or public way,
the critical features of the landmark or area, property, structure, site or object in the district;
and
(e) Not adversely affect traffic patterns, Municipal services, adjacent property values, or the
general harmony of the District.
Gary Shumaker moved to recommend to City Council the subdivision as submitted by Smithfield
Properties for the former Kendall College site because: a) the design of the subdivision will
adaptively reuse or otherwise protect the landmark area of the district in that it is compatible with R-
1 lot size and the proposed lots structure are compatible with the balance of that neighborhood; c) it
does not block or otherwise obstruct the view from the public way of any critical landmark, area or
structure (they are not constructing anything at this time) and e) it does not adversely affect traffic
patterns, Municipal services, adjacent property values, or the general harmony of the District, given
that Zoning has reviewed the subdivision and made their findings known on the alley location.
Also: 2. Alteration, construction, demolition and relocation is consistent with Section 2-9-9
(standards for review of alteration, construction, relocation and demolition). Ann Dienner
seconded the motion. The motion passed. Vote: 8 ayes, 0 nays.
Page 235 of 434
WWWWWWWR=17.61I=8.79 N 36"I=8.73 S 36"R=17.49I=12.99 W 6"VCPI=8.59 N 36"RCPI=8.51 S 36"RCPR=20.90T.O.P.=16.90 WR=18.31I=12.01 E 8"DIPI=10.91 W 12"VCPI=8.79 N 36"RCPI=8.71 S 36"R=20.37I=13.67 N 8"I=13.51 W 12"VCPI=13.47 E 12"VCPR=19.02I=12.92 SI=12.50 WI=12.42 ER=16.88I=12.78 SW 12"DIPI=9.68 W 15"DIPI=7.88 S 24"RCPR=17.23I=9.73 W 15"DIPI=8.43 N,S 36"R=16.55I=14.65 SW 10"R=16.55I=12.50 NW 12"DIPI=12.25 W 12"DIPI=10.25 E 15"DIPR=16.57I=8.57 N,E,10"NE 12"DIPR=16.23I=13.76 12"DIPR=16.11I=13.78 W 10"DIPR=21.45I=16.75 NE 8"PVCI=14.05 12"VCPI=13.60 N 15"VCPI=13.55 S 15"VCPR=20.68I=12.98 NW PVCI=12.78 E 12"VCPR=19.10I=12.80 S 4"PVCI=11.98 W 12"VCPI=11.88 12"VCPR=20.71I=15.79 NE 8"PVCI=13.29 N 15"VCPI=13.23 S R=19.24I=13.22 SW 8"DIPI=12.76 W 12" I= 12.74 E 12"VCPCENTERLINE OF DUCTCENTERLINE OF DUCT"IBT"WATERMAIN STUBFO SPEED BUMPR=17.30DEBRIS FILLED(PAINT MARK EAST)R=17.73I=13.88 N 6"CLAYR=18.02T/6" TRAP=15.87B/STRUCT=15.0 +/-R=18.376" TRAPB/STRUCT=13.8 +/-R=20.74WATER FILLEDTP=15.44R=20.22DEBRIS FILLEDR=20.29DEBRIS FILLEDR=19.82I=16.62 W 6"CLAYI=15.12 S 6"CLAYR=21.14ELEC HHR=19.82(POSSIBLE ELECOR GAS VAULT)R=19.55I=16.85 NW 6"CLAYR=20.26I=15.71 E 6"CLAYR=19.26I=16.36 S 4"CLAYI=16.16 E 4"CLAYR=19.42I=15.82 W 4"CLAYWATER & SILT ATBOTTOM OF STRUCTT/WATER=13.82B/STRUCT=8.15R=20.17I=15.37 W 4"CLAYT/6" TRAP E=15.07B/STRUCT=11.97R=17.67T/6" TRAP S=15.72B/STRUCT=12.67 +/-R=17.72I=13.92 N 6"CLAYI=13.52 S 6"CLAYI=12.02 W 18"CLAYI=11.92 E 18" CLAYR=16.77DEBRIS FILLEDR=18.57DEBRIS FILLEDR=17.27DEBRIS FILLED(PAINT MARK NORTH)R=18.41I=15.16 S 6"CLAYR=18.13I=14.53 SW 6"CLAYR=16.27I=13.87 12"DIPDEBRIS FILLED(PAINT MARK SE)R=16.55I=13.90 S 10"DEBRIS FILLED(PAINT MARK SOUTH)R=20.11I=15.71 W 6"CLAYI=15.46 N 4"CLAYR=21.39I=16.33 E 6"CLAYSILT & WATER ATBOTTOM OF STRUCTT/W=16.29B/STRUCT=12.49R=21.24I=15.04 N 4"CLAYSILT & WATER ATBOTTOM OF STRUCTT/W=14.34B/STRUCT=11.84R=22.58ELEC HHR=19.59I=15.79 W 6"CLAYSILT & WATER ATBOTTOM OF STRUCTT/W=15.39B/STRUCT=13.39R=21.67I=19.37 NW 6"CLAYSTRUCT FILLEDW/BROKEN CONC& BRICKST/DEBRIS=17.27R=21.65DEBRIS FILLEDR=19.53POSSIBLE ELECOR GAS VAULT,WIRES RUNNINGE/W INSIDE STRUCTR=19.53I=16.58 E 6"CLAY"CAUTION""NO PARKING"(ROW OF MULTILIMB TREES)212222212221
202120192019
18181
8
1818181819SITE BENCHMARKNE BONNET BOLTELEV = 22.44R=21.11I=14.11 E 12"VCPI=13.21 W 12"VCPI=12.79 N 15"VCPI=12.75 S 15"VCPR=22.16N030SCALE 1" = 30’60REMOVAL NOTESCOLFAX STREETLINCOLN STREETORRINGTON AVENUE
SHERMAN AVENUE
ALLEY 2ALLEY 118’ E-E18’ E-E18’ E-E18’ E-ELOT 1LOT 2LOT 3LOT 4LOT 5LOT 6LOT 7LOT 8LOT 9LOT 10LOT 11LOT 12LOT 19LOT 18LOT 17LOT 16LOT 15LOT 14LOT 1318’ PUBLIC ALLEY18’ PUBLIC ALLEYR10’R10’R10’R10’R
1
0
’ REMOVE 39’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 40’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 37’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 48’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 41’ CURB AND GUTTERAND REPLACE WITH DEPRESSEDCURB AND GUTTERREMOVE 41’ CURB AND GUTTERAND REPLACE WITH DEPRESSEDCURB AND GUTTERREMOVE 41’ CURB AND GUTTERAND REPLACE WITH DEPRESSEDCURB AND GUTTERREMOVE 43’ DEPRESSED CURB AND GUTTER AND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 46’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTER GM10802GM01.DGNNOTES:1. ALL EXISTING ON-SITE ASPHALT PAVEMENT TO BE REMOVED AND HAULED OFF-SITE PRIOR TO START OF ALLEY IMPROVEMENTS.2. CONTRACTOR SHALL PROTECT EXISTING TREES IN THE PARKWAY WITH FENCE THROUGHOUT CONSTRUCTION.3. DRIVEWAYS AND SIDEWALKS TO BE REMOVED FROM THE PARKWAY SHALL BE REPLACED WITH TOPSOIL AND SOD.xxxxxxxxxxxxADJUST ELECTRIC HAND HOLERIM AS NECESSARY5PUBLIC ALLEY PAVEMENT (SEE SHEET TS1 FOR SECTION) CONCRETE SIDEWALK (SEE SHEET TS1 FOR DETAILS) CONCRETE SIDEWALK HC RAMP (SEE SHEET D2 FOR DETAILS) DEPRESSED CURB & GUTTER (SEE SHEET D2 FOR DETAILS)STANDARD PITCH B6.12 CURB AND GUTTER(SEE SHEET D2 FOR DETAILS)CURB AND GUTTER/COURTESY WALK REMOVALASPHALT PAVEMENT REMOVALPAVEMENT REMOVAL (SEE NOTE #3 BELOW)TREES TO BE PROTECTED (SEE DETAIL ON SHEET D1)TREES TO BE REMOVEDGEOMETRIC AND REMOVAL PLANREMOVE EXISTING STRUCTUREABANDON SEWER PIPE IN PLACE, CUTAND CAP AT THE MAIN OR STRUCTURESEWER REMOVAL21111111111111111122222222222228’ SIDEWALK
28’ SIDEWALKxxxxxR10’xxxxxxx1PARKWAY TREE SUMMARYTREES TO BE PROTECTED: 24TREES TO BE REMOVED: 2TOTAL TREES: 261xORORORx2/7/11 UPDATE TREE PRESERVATION INFO.14’" WATERMAIN36" WATERMAIN48" WATERMAIN30" WATERMAIN12" EXISTING COMBINED SEWEREXISTING 36" COMBINED SEWER30" WATERMAIN15" EXISTINGCOMBINED SEWER6" WATER SERVICE LINEEXISTING 36" COMBINEDSEWEREXISTING 10" STORM SEWEREXISTING 12" STORMSEWEREXISTING 24"STORM SEWEREXISTING 12"STORM SEWEREXISTING 12"COMBINED SEWER6" WATERMAINSERVICE LINEEXISTING 12"COMBINED SEWEREXISTING 15"COMBINED SEWEREXISTING 15"COMBINED SEWERCCCCCCCCU12"4"5"E26"24"22"U12"25"MLMLMLML24"10"25"6"ML60"UWWW14"13"48"36"7"-6"WWT OFJOB NO.FILENAME:DATE:SHEET4208.0212/03/1017BOP Sta = 10+00.00EOP Sta = 13+87.5711+0012+0013+00BOP Sta = 10+00.00EOP Sta = 14+12.1811+0012+0013+0014+00Page 236 of 434
N
0 30
SCALE 1" = 30’
60
COLFAX STREET
LINCOLN STREET
ORRINGTON AVENUESHERMAN AVENUEALLEY 2ALLEY 1 18’ E-E18’ E-E
18’ E-E
18’ E-ELOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 7
LOT 8
LOT 9
LOT 10
LOT 11
LOT 12
LOT 19 LOT 18 LOT 17 LOT 16 LOT 15 LOT 14 LOT 1318’ PUBLIC ALLEY18’ PUBLIC ALLEY
EXH1
0802TREE.DGN
x
xx
x
xxxx
x
x
1
xxxxx
x
x
xxxxx
x TREE PRESERVATION PLAN1
LEGEND
PAVEMENT REMOVAL
ASPHALT PAVEMENT REMOVAL
CURB AND GUTTER/COURTESY WALK REMOVAL
x
EXISTING ON-SITE TREES TO REMAIN IF POSSIBLE
EXISTING PARKWAY TREES TO REMAIN
EXISTING TREES TO BE REMOVED
EVANSTON HOMES RESUBDIVISIONAMURENSE
PHELLODENDRON
17" CAL.
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
30" CAL. (OAK)
QUERCUS MACROCARPA
51" CAL. (OAK)
AMURENSE
PHELLODENDRON
16" CAL.
OCCIDENTALIS
CELTIS
8" CAL.
OCCIDENTALIS
CELTIS
7" CAL.
AMURENSE
PHELLODENDRON
17" CAL.
DELTOIDES
POPULUS
14" CAL.
SPECIES
ACER
28" CAL.
SPECIES
ACER
9" CAL.
SPECIES
ACER
22" CAL.
SPECIES
ACER
11" CAL.
SPECIES
TILIA
14" CAL.
SPECIES
FRAXINUS
24" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
13" CAL.
SPECIES
FRAXINUS
18" CAL.
AMURENSE
PHELLODENDRON
8" CAL.
SPECIES
ULMUS
36" CAL.
TULIPIFERA
LIRIODENDRON
18" CAL.
TULIPIFERA
LIRIODENDRON
24" CAL.
TOTAL TREES: 26
TREES TO BE REMOVED: 2
TREES TO BE PROTECTED: 24
PARKWAY TREE SUMMARY
x x x x x x xx
NOTES:
-BACKFILL ANY HOLES WITH REGULAR ORGANIC/BLACK TOP SOIL
-DRILL GRADE BEAM PIERS UNDER ARBORIST SUPERVISION
-GRADE BEAMS RATHER THAN EXCAVATE FOUNDATIONS
-CONTINUE PROCEDURE DESCRIBED ABOVE
DURING CONSTRUCTION
CONSIDER FERTILIZER/VERTICAL MULCH PROGRAM
-CONSIDER FOLIAR SPRAY PROGRAM IF TREES SHOW ANY DEFICIENCIES
-INITIATE ROOT WATERING PROGRAM
(HEALTH STIMULATOR - INHIBITS SHOOT GROWTH - BETTER WITHSTAND STRESS)
-TREAT WITH GROWTH REGULATOR CAMBISTAT
-PRUNE DEADWOOD
-INSTALL PROTECTION FENCING
-ROOT PRUNING BY LICENSED ARBORIST
BEFORE CONSTRUCTION
OAK TREE PRESERVATION PLAN6.
SATISFACTORY TO THE DIRECTOR OF PUBLIC WORKS . . . 7-2-5-10(A).
BY SUITABLE BOXES OR OTHER PROTECTIVE DEVICES AND IN A MANNER
ALL TREES SHALL BE AMPLY PROTECTED AGAINST INJURY OR DISFIGUREMENT
SHEDS SHALL NOT BE PLACED WITHIN SIX INCHES (6") OF ANY TREE, AND
LOCATION OF MATERIALS, FENCES OR SHEDS: MATERIALS, FENCES OR5.
DESIGN GUIDELINES, TO ENSURE SUCCESSFUL TRANSPLANTS. 6-17-6.
SPECIAL TECHNIQUES SHALL BE USED, AS DESCRIBED IN THE MANUAL OF
ANDPREVENT DAMAGE TO PRESERVED TREES DURING CONSTRUCTION TO
PRECAUTIONS SHALL BE MADE SHALL BE TRANSPLANTED ON SITE. SPECIAL
MANAGEABLE SIZE FOR TRANSPLANTING, AND WITH AN ATTRACTIVE FORM
IF THIS IS NOT POSSIBLE, THOSE EXISTING TREES THAT ARE HEALTHY, OF
.WHEREVER POSSIBLE4. EXISTING TREES SHALL BE PRESERVED IN PLACE
SHALL BE MADE PART OF THE LANDSCAPE PLAN.
FEATURES EXIST AND CAN BE PRESERVED. THE PRESERVATION STATEMENT
SITE AS TO WHETHER DESIRABLE TREE STANDS OR OTHER NATURAL
A TREE PRESERVATION STATEMENT EVALUATING EACH BUILDING
FOR EACH BUILDING PERMIT THERE SHALL BE SUBMITTED3.
SHALL BE REPLACED WITH TOPSOIL AND SOD.
2. DRIVEWAYS AND SIDEWALKS TO BE REMOVED FROM THE PARKWAY
WITH FENCE THROUGHOUT CONSTRUCTION.
1. CONTRACTOR SHALL PROTECT EXISTING TREES IN THE PARKWAY
02/10/11
CENTERLINE OF DUCT
CENTERLINE OF DUCT
"IBT"
T
WATERMAIN STUB
SPEED BUMP
"CAUTION"
"NO PARKING"14"
7"-6"
13"
36"
6"
48"
25"
60"
10"
ML
ML
ML
ML 24"
U
U
ML
25"
U
22"
12"
12"
4"
24"
5"
E
26"
(ROW OF MULTILIMB TREES)
OF REMARKSDATENO.JOB NO.
FILENAME:
DATE:
SHEET NO.DATEREMARKSPhone: (847) 696-4060 Fax: (847) 696-4065Rosemont, Illinois 600189575 W. Higgins Road, Suite 700,PUBLIC ALLEYSEVANSTON, ILLINOIS4208.02BOP Sta = 10+00.00EOP Sta = 13+87.5711+00 12+00 13+00
BOP Sta = 10+00.00
EOP Sta = 14+12.1811+0012+0013+0014+00N:\Projects\4208\4208.02\EXHIBITS\0802tree-preservation.DGN Default User=BKRAVETS
Page 237 of 434
Page 238 of 434
Page 239 of 434
Page 240 of 434
Page 241 of 434
For City Council meeting of March 14, 2011 Item P4
Ordinance 11-O-11: Dedication of Public Alleys 2408 Orrington Subdivision
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Assistant Director, Community and Economic Development
Subject: Ordinance 11-O-11, accepting the Dedication of Public Alleys as a
Product of Approval of a Plat of Resubdivision for 2408 Orrington, the
Former site of Kendall College
Date: March 9, 2011
Recommended Action
As indicated in the memorandum summarizing Resolution 13-R-11, proposed
resubdivision for 2408 Orrington, City staff has discussed the remaining issues about
the Plat of Resubdivision for 2408 Orrington with the owner’s attorney. An alternative
Resolution has been prepared for consideration dated March 2, 2011. If the alternative
resolution is approved, then this ordinance needs to be amended to mirror the revised
language in the alternative resolution.
Staff recommends approval of Ordinance 11-O-11, including the enclosed Alternative
Proposed Alley Plan (Exhibit B to 11-O-11), conditional upon the developer committing
to construct the proposed alleys as indicated in the attached Public Alley Construction
Agreement (Exhibit D to 11-O-11), to be recorded with the Plat of Subdivision and
Dedication (Exhibit A to 11-O-11). The Alternative Proposed Alley Plan provides alley
access to all lots. The developer also commits to construct other proposed public
infrastructure and protect trees (Exhibit C to 11-O-11, Tree Protection Plan) as
proposed. The Alternative Proposed Alley Plan was developed by the Department of
Public Works and the Department of Community & Economic Development in order to
respond to the desire to preserve the large oak tree near Lincoln Street. The Alternative
Proposed Alley Plan terminates before the oak tree, but the City would accept the
dedication of the right of way through to Lincoln Street, thereby becoming the owner of
the land upon which the large tree is located.
Funding Source:
The cost of constructing alleys for the proposed subdivision is a developer responsibility.
Memorandum
Page 242 of 434
Discussion
Ordinance 11-O-11 was introduced as accepting the dedication of public alleys included
in the proposed plat of subdivision for 2408 Orrington. Adopting the Alternative
Proposed Alley Plan would protect the tree. Alleys in Evanston, are publicly dedicated
alleys allowing the City free reign to address utility, waste services and infrastructure
needs of the City as required. The public alleys are also used by private utilities Com
Ed, AT&T and Comcast.
The introduction of a private alley complicates service and infrastructure issues and
causes the need to create a private association to maintain the alley. Associations of
this type can be challenged financially if members do not pay their shares of costs.
Private alleys would also generate minimal real estate taxes since they will be assessed
as vacant land.
Legislative History
Ordinance 11-O-11 was held at City Council on February 28, 2011 to allow for more
discussion between the property owner and City staff.
Ordinance 11-O-11 was introduced on February 14, 2011. A planned development was
approved for this site on September 11, 2006. Alleys were included in the approved site
plan. The property owner, Smithfield, now proposes to develop the site as of right in
compliance with R1 zoning, not making use of the approved planned development. The
property was previously subdivided consistent with the approved planned development
in 2006.
Attachments
Memo from City Attorney, February 21, 2010
Ordinance 11-O-11
Exhibit A: Plat of Subdivision and Dedication
Exhibit B: Alternative Proposed Alley Plan
Exhibit C: Tree Protection Plan
Exhibit D: Public Alley Construction Agreement
Letter from Applegate & Thorne-Thomsen, Attorneys, dated March 10, 2011
Page 243 of 434
- 1 -
To: Honorable Mayor and Members of the City Council
Wally Bobkiewicz, City Manager
From: W. Grant Farrar, City Attorney
Subject: Kendall Subdivision v. Kendall Planned Development (85-O-06)
Date: February 21, 2011
We address questions regarding the general differences between planned
developments and subdivisions, and the process attendant to the former Kendall
College property at 2408 Orrington Avenue that were raised at the February 14, 2011
City Council meeting.
Public Process: Planned Developments are a form of Special Use governed by
Sections 6-3-5 and 6-3-6 of the City Code. After a developer submits a complete
application for a planned development, the application is considered by the Plan
Commission at a public hearing, which is preceded by mailed notice to owners of
property located within 1000’ of the subject property (City Code §6-3-6-8). The Plan
Commission then makes a recommendation to the Planning and Development
Committee of the City Council, which makes a recommendation to the full Council. A
Planned Development must be approved by ordinance (City Code §6-3-6-2).
Subdivisions are governed by Title 4, Chapter 13 of the City Code, which does not
outline any specific notice or public hearing process. They must be discussed and
approved by the City Council (City Code §4-13-1-(B)) and they appear on Council
agendas, as required by the Illinois Open Meetings Act (5 ILCS 120/2-e). The record
reflects that, on September 21, 2010, the Preservation Commission voted 8-0 to
approve the proposed subdivision. On January 19, 2011, SPAARC reviewed and
approved the proposed subdivision. The proposed plat of subdivision was an agenda
item for the 2 most recent P&D meetings. The Code does not permit the Council to
grant any zoning relief pursuant to a subdivision, and prohibits approval of any
subdivision that does not comply with all City ordinances (City Code §4-13-1-(B)).
Kendall Planned Development v. Kendall Subdivision: By adopting Ordinance 85-O-
06, the City Council (1) re-zoned the property at 2408 Orrington from U1 to R1 and (2)
approved a Planned Development for said property. Pursuant to City Code §§6-3-6-5,
6-3-6-6, the ordinance granted relief from certain zoning requirements for the
development, including reduced lot and yard size requirements. Pursuant to City Code
§6-3-5-12, the Council imposed conditions on the Special Use Permit for a Planned
Development, including protection for certain trees on the property.
Memorandum
Page 244 of 434
- 2 -
At this point, the property owner, Smithfield, does not wish to make use of the Special
Use Permit for a Planned Development. To be clear, possession of a Special Use
Permit does not require its implementation, just as one may obtain a building permit and
never commence construction. Instead, the owner seeks to subdivide the property and
sell the lots for individual development.
Consequently, the owner cannot take advantage of the zoning relief granted pursuant to
85-O-06, and the City cannot enforce the conditions placed on development in 85-O-06.
The re-zoning from U1 to R1 remains in effect, as it was a separate Council action from
the grant of the Special Use Permit for a Planned Development. The Council retains its
authority, as a duly-elected Home Rule unit of local government, to approve or
disapprove of the proposed subdivision. The proposed subdivision has been before 4
different public bodies, including Council, over the last 6 months. Transparency and
public participation were achieved during this process.
Page 245 of 434
2/21/2011
1/14/2011
11-O-11
AN ORDINANCE
Accepting the Dedication of a Certain Portion of the Property
Located between Orrington Avenue, Colfax Street,
Sherman Avenue, and Lincoln Street, to the City of Evanston
WHEREAS, Smithfield Properties XXXII, LLC (“Smithfield”), seeks to
subdivide the property bounded by Orrington Avenue, Colfax Street, Sherman Avenue, and
Lincoln Street located in the City of Evanston (the “City”) and commonly known as the
former site of Kendall College (the “Subject Property”), which is legally described in Exhibit
A, attached hereto and made a part hereof, into nineteen (19) lots for future residential
development; and
WHEREAS, Smithfield seeks to provide safe vehicular access between said
lots and the aforementioned public streets by dedicating a portion of the Subject Property to
the City for use as public alleys; and
WHEREAS, at its meeting of September 21, 2010, the Preservation
Commission held a public hearing, pursuant to proper notice, to review the proposed
subdivision and partial dedication of the Subject Property, received testimony and made
written findings pursuant Section 2-9-12 of the Evanston City Code of 1979, as amended
(the “City Code”), that the proposed subdivision met the applicable standards, and
recommended City Council approval thereof; and
WHEREAS, at its meetings of January 24, 2011, and February 14, 2011, the
Planning and Development Committee of the City Council (“P&D Committee”) considered
and discussed the proposed subdivision and partial dedication of the Subject Property,
Page 246 of 434
11-O-11
including the proposed alleyways and protection of trees on the Subject Property, and
recommended City Council approval thereof; and
WHEREAS, the City Council has exhaustively considered citizen input and
participation, and evaluated economic, zoning, planning, land use, due process, and other
relevant factors in the course of its legislative deliberations regarding this Resolution; and
WHEREAS, it is in the best interests of the health, safety, and welfare of
residents of the City to accept the dedication from Smithfield; and
WHEREAS, at its meetings of February 14, 2011 and February 28, 2011, the
City Council considered and adopted the records and recommendations of the P&D
Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City hereby accepts the dedication of the certain
portion of the Subject Property depicted in the attached Plat of Subdivision and Dedication,
attached hereto as Exhibit A and incorporated herein by reference, as public alleyways.
SECTION 2: That Smithfield shall develop and use the Subject Property in
substantial compliance with: all applicable legislation; its testimony and representations to
the Preservation Commission, P&D Committee and the City Council; Exhibit A, the Plat of
Dedication; the Alternate Proposed Alley Plan, attached hereto as Exhibit B and
incorporated herein by reference; the Tree Preservation Plan, attached hereto as Exhibit C
and incorporated herein by reference; and the Public Alley Construction Agreement,
attached hereto as Exhibit D and incorporated herein by reference.
~2~
Page 247 of 434
11-O-11
SECTION 3: That, pursuant to the Tree Preservation Plan, Smithfield: (1)
shall not remove or damage any trees located in the parkway and indicated with green
circles on said Plan, unless the City Manager or his/her designee, in his/her sole
determination, deems it necessary for the safe construction and/or operation of the
alleyways; (2) shall not remove or damage trees located in the front yard of the proposed
lots and indicated with grey circles on said Plan, unless Smithfield demonstrates, to the
satisfaction of the City Manager or his/her designee, in his/her sole determination, that
preserving any tree is infeasible according to generally accepted horticultural and/or
engineering standards; (3) shall stage any future construction on the Subject Property,
which may affect any tree indicated with grey circles on said Plan, through the alleyways;
and (4) shall not remove or damage the fifty-one inch (51”) caliper oak tree, located in the
public alleyway between lots 7 and 8 and near the northwest corner of the Subject
Property.
SECTION 4: That, pursuant to the Public Alley Construction Agreement and
permits issued by the City, Smithfield shall construct the proposed alleys on the Subject
Property, as indicated on the Plat of Subdivision and amended by the Alternate Proposed
Alley Plan.
SECTION 5: That, when necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Smithfield” shall be read as “Smithfield’s agents, assigns, and
successors in interest.”
SECTION 6: That the City Manager or his designee is hereby authorized and
directed to sign any documents necessary to implement this Ordinance.
~3~
Page 248 of 434
11-O-11
SECTION 2 7: That, within sixty (60) days of the effective date of this
ordinance, Smithfield shall record, at its cost, a certified copy of this ordinance, together
with a true and correct plat of said dedication all Exhibits, with the Office of the Recorder of
Deeds in Cook County, Illinois.
SECTION 3 8: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4 9: That this Ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
~4~
Page 249 of 434
11-O-11
EXHIBIT A
PLAT OF SUBDIVISION AND DEDICATION
~5~
Page 250 of 434
Page 251 of 434
11-O-11
EXHIBIT B
ALTERNATE PROPOSED ALLEY PLAN
~6~
Page 252 of 434
Page 253 of 434
11-O-11
EXHIBIT C
TREE PRESERVATION PLAN
~7~
Page 254 of 434
N
0 30
SCALE 1" = 30’
60
COLFAX STREET
LINCOLN STREET
ORRINGTON AVENUESHERMAN AVENUEALLEY 2ALLEY 1 18’ E-E18’ E-E
18’ E-E
18’ E-ELOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 7
LOT 8
LOT 9
LOT 10
LOT 11
LOT 12
LOT 19 LOT 18 LOT 17 LOT 16 LOT 15 LOT 14 LOT 1318’ PUBLIC ALLEY18’ PUBLIC ALLEY
EXH1
0802TREE.DGN
x
xx
x
xxxx
x
x
1
xxxxx
x
x
xxxxx
x TREE PRESERVATION PLAN1
LEGEND
PAVEMENT REMOVAL
ASPHALT PAVEMENT REMOVAL
CURB AND GUTTER/COURTESY WALK REMOVAL
x
EXISTING ON-SITE TREES TO REMAIN IF POSSIBLE
EXISTING PARKWAY TREES TO REMAIN
EXISTING TREES TO BE REMOVED
EVANSTON HOMES RESUBDIVISIONAMURENSE
PHELLODENDRON
17" CAL.
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
30" CAL. (OAK)
QUERCUS MACROCARPA
51" CAL. (OAK)
AMURENSE
PHELLODENDRON
16" CAL.
OCCIDENTALIS
CELTIS
8" CAL.
OCCIDENTALIS
CELTIS
7" CAL.
AMURENSE
PHELLODENDRON
17" CAL.
DELTOIDES
POPULUS
14" CAL.
SPECIES
ACER
28" CAL.
SPECIES
ACER
9" CAL.
SPECIES
ACER
22" CAL.
SPECIES
ACER
11" CAL.
SPECIES
TILIA
14" CAL.
SPECIES
FRAXINUS
24" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
13" CAL.
SPECIES
FRAXINUS
18" CAL.
AMURENSE
PHELLODENDRON
8" CAL.
SPECIES
ULMUS
36" CAL.
TULIPIFERA
LIRIODENDRON
18" CAL.
TULIPIFERA
LIRIODENDRON
24" CAL.
TOTAL TREES: 26
TREES TO BE REMOVED: 2
TREES TO BE PROTECTED: 24
PARKWAY TREE SUMMARY
x x x x x x xx
NOTES:
-BACKFILL ANY HOLES WITH REGULAR ORGANIC/BLACK TOP SOIL
-DRILL GRADE BEAM PIERS UNDER ARBORIST SUPERVISION
-GRADE BEAMS RATHER THAN EXCAVATE FOUNDATIONS
-CONTINUE PROCEDURE DESCRIBED ABOVE
DURING CONSTRUCTION
CONSIDER FERTILIZER/VERTICAL MULCH PROGRAM
-CONSIDER FOLIAR SPRAY PROGRAM IF TREES SHOW ANY DEFICIENCIES
-INITIATE ROOT WATERING PROGRAM
(HEALTH STIMULATOR - INHIBITS SHOOT GROWTH - BETTER WITHSTAND STRESS)
-TREAT WITH GROWTH REGULATOR CAMBISTAT
-PRUNE DEADWOOD
-INSTALL PROTECTION FENCING
-ROOT PRUNING BY LICENSED ARBORIST
BEFORE CONSTRUCTION
OAK TREE PRESERVATION PLAN6.
SATISFACTORY TO THE DIRECTOR OF PUBLIC WORKS . . . 7-2-5-10(A).
BY SUITABLE BOXES OR OTHER PROTECTIVE DEVICES AND IN A MANNER
ALL TREES SHALL BE AMPLY PROTECTED AGAINST INJURY OR DISFIGUREMENT
SHEDS SHALL NOT BE PLACED WITHIN SIX INCHES (6") OF ANY TREE, AND
LOCATION OF MATERIALS, FENCES OR SHEDS: MATERIALS, FENCES OR5.
DESIGN GUIDELINES, TO ENSURE SUCCESSFUL TRANSPLANTS. 6-17-6.
SPECIAL TECHNIQUES SHALL BE USED, AS DESCRIBED IN THE MANUAL OF
ANDPREVENT DAMAGE TO PRESERVED TREES DURING CONSTRUCTION TO
PRECAUTIONS SHALL BE MADE SHALL BE TRANSPLANTED ON SITE. SPECIAL
MANAGEABLE SIZE FOR TRANSPLANTING, AND WITH AN ATTRACTIVE FORM
IF THIS IS NOT POSSIBLE, THOSE EXISTING TREES THAT ARE HEALTHY, OF
.WHEREVER POSSIBLE4. EXISTING TREES SHALL BE PRESERVED IN PLACE
SHALL BE MADE PART OF THE LANDSCAPE PLAN.
FEATURES EXIST AND CAN BE PRESERVED. THE PRESERVATION STATEMENT
SITE AS TO WHETHER DESIRABLE TREE STANDS OR OTHER NATURAL
A TREE PRESERVATION STATEMENT EVALUATING EACH BUILDING
FOR EACH BUILDING PERMIT THERE SHALL BE SUBMITTED3.
SHALL BE REPLACED WITH TOPSOIL AND SOD.
2. DRIVEWAYS AND SIDEWALKS TO BE REMOVED FROM THE PARKWAY
WITH FENCE THROUGHOUT CONSTRUCTION.
1. CONTRACTOR SHALL PROTECT EXISTING TREES IN THE PARKWAY
02/10/11
CENTERLINE OF DUCT
CENTERLINE OF DUCT
"IBT"
T
WATERMAIN STUB
SPEED BUMP
"CAUTION"
"NO PARKING"14"
7"-6"
13"
36"
6"
48"
25"
60"
10"
ML
ML
ML
ML 24"
U
U
ML
25"
U
22"
12"
12"
4"
24"
5"
E
26"
(ROW OF MULTILIMB TREES)
OF REMARKSDATENO.JOB NO.
FILENAME:
DATE:
SHEET NO.DATEREMARKSPhone: (847) 696-4060 Fax: (847) 696-4065Rosemont, Illinois 600189575 W. Higgins Road, Suite 700,PUBLIC ALLEYSEVANSTON, ILLINOIS4208.02BOP Sta = 10+00.00EOP Sta = 13+87.5711+00 12+00 13+00
BOP Sta = 10+00.00
EOP Sta = 14+12.1811+0012+0013+0014+00N:\Projects\4208\4208.02\EXHIBITS\0802tree-preservation.DGN Default User=BKRAVETS
Page 255 of 434
11-O-11
EXHIBIT D
PUBLIC ALLEY CONSTRUCTION AGREEMENT
~8~
Page 256 of 434
This Document Prepared By
and After Recording Return to:
Steven D. Friedland
Applegate & Thorne-Thomsen
322 S. Green Street
Suite 400
Chicago, IL 60607
PUBLIC ALLEY CONSTRUCTION AGREEMENT
This Pubic Alley Construction Agreement (this “Agreement”) is made as of
____________, 2011, by and between Smithfield Properties XXXII, L.L.C., an Illinois
limited liability company (“Developer”) and the City of Evanston, an Illinois home rule
municipality (the “City”).
RECITALS
A. Developer owns that certain block of property in the City of Evanston
bounded by Lincoln Avenue, Orrington Street, Colfax Street, and Sherman Avenue
which is legally described on Exhibit A attached hereto (the “Block”).
B. Developer applied to the City for a Subdivision of the Block, known as the
Evanston Homes Resubdivision (the “Subdivision”). The City approved the Subdivision
on _______________, 2011. Developer recorded the Subdivision with the Cook County
Recorder of Deeds on ___________, 2011 as Document Number ____________.
C. The Subdivision includes a dedication of a new pubic alley (the “Alley”).
D. The Developer is responsible for paying for and constructing the
improvements to the Alley in accordance with plans and specifications approved by the
City (the “Plans”).
NOW, THEREFORE, in consideration of the mutual promises and agreements
herein contained and other good and valuable consideration, Developer and the City
covenant and agree as follows:
1) Construction of the Alley. Developer covenants and agrees to construct the Alley at
Developer’s sole cost and expense in accordance with the Plans. Subject to the
approval of the Plans by the City, Developer will promptly commence construction of
96231.4 Page 257 of 434
the Alley and diligently proceed to complete such construction, provided that
Developer covenants to complete construction of the Alley in accordance with the
Plans not later than two (2) years after the date the City approves the Plans.
2) License to Construct Alley. The City hereby grants Developer, and Developer’s
contractors, a license to construct the Alley in accordance with the Plans.
3) Insurance. Developer, at its sole cost and expense, shall maintain and keep in effect
and shall cause its contractor’s to maintain and keep in effect, comprehensive
commercial general liability insurance in the minimum amount of $2,000,000,
covering, without limitation, any liability for personal injury, bodily injury (including,
without limitation, death) and property damage arising out of Developer’s acts or
omissions in connection with the construction of the Alley. All general liability
policies of insurance required herein shall name the City as an additional insured.
4) Certificate of Completion. Developer shall request from the City a certificate of
completion ("Certificate of Completion") upon the completion of the Alley in
accordance with the Plans. Within forty-five (45) days after receipt of a written
request by Developer for a Certificate of Completion, the City shall provide
Developer with either the Certificate of Completion or a written statement indicating
in adequate detail how Developer has failed to complete the Alley in conformity with
the Project, or is otherwise in default, and what measures or acts will be necessary, in
the opinion of the City, for Developer to take or perform in order to obtain the
Certificate of Completion. The Certificate of Completion shall be in recordable form,
and shall, upon recording, constitute a conclusive determination of satisfaction and
termination of the covenants in this Agreement with respect to Developer’s
obligations to construct the Alley.
5) Building Permits. Prior to the issuance of the Certificate of Completion, the City
shall have no obligation to issue a building permit for a single family home to be
constructed on the Block.
6) Successors and Assigns. This Agreement shall be binding upon and inure to the
benefit of the parties hereto and their respective successors and assigns.
7) Counterparts. This Declaration may be executed in counterparts, each of which upon
such execution shall be deemed an original.
[Signatures on following pages]
2 Page 258 of 434
SIGNATURE PAGE
Developer and the City have caused this Agreement to be executed and
delivered as of the date first above written.
Developer:
Smithfield XXXII, L.L.C., an Illinois
limited liability company
HARRIS MANAGEMENT, LTD.
By:
Name:
Its: A Manager
NORWOL CORPORATION
By:
Name:
Its: A Manager
The City:
City of Evanston, a home rule unit of local
government located in Cook County, Illinois
By:
Name: Wally Bobkiewicz
Its: City Manager
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STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of HARRIS
MANAGEMENT, LTD, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of NORWOL
CORPORATION, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
4 Page 260 of 434
5
STATE OF ILLINOIS )
) ss.
COUNTY OF COOK )
I, _____________________, a Notary Public, in and for said County, in the State
aforesaid, DO HEREBY CERTIFY THAT Wally Bobkiewicz, City Manager of the City
of Evanston, is personally known to me to be the same person whose name is subscribed
to the foregoing instrument as such City Manager, appeared before me this day in person
and acknowledged that he signed and delivered said instrument as his own free and
voluntary act and as the free and voluntary act of said company, for the uses and purposes
there set forth.
GIVEN under my hand and official seal, this ____ day of _______________,
2011.
____________________________________
Notary Public
My Commission Expires: ____________________________
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107935.1
EXHIBIT A
LEGAL DESCRIPTION
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For City Council meeting of March14, 2011 Item H1
Business of the City by Motion: February 2011 Township Bills
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Mary Johns, Director Library Services
Subject: Township of Evanston February 2011 Monthly Bills
Date: March 8, 2011
Recommended Action:
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of February
2011 in the amount of $111,696.23
Funding Source:
Township budget, see attached bills list.
Summary:
Township of Evanston monthly expenditures totaling $111,696.23 requires Township
Trustees approval.
Attachments:
GA Monthly Report
GA Medical Report
GAAS Client Information
EAS Report
Memorandum
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For City Council meeting of March 14, 2011 Item H2
Ordinance 5-O-11: Tree Preservation
For Introduction
To: Honorable Mayor and Members of the City Council
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Paul D’Agostino, Superintendent Parks/Forestry & Facilities Management
Subject: Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees and
Shrubs” to Add Section 8, “Tree Preservation”
Date: March 9, 2011
Recommended Action:
Forestry staff recommends approval of language modifications to the proposed Tree
Preservation Ordinance 5-O-11 as approved by the Human Services Committee on
March 7, 2011. The proposed ordinance has been revised since the January 24, 2011
City Council meeting to reflect concerns from the Public Works, Community and
Economic Development, and Utilities Department Directors.
Summary:
At the request of an Alderman in the summer of 2010, staff began investigating potential
ordinance revisions to better protect both public and private trees when they are
affected by construction projects. This draft Ordinance is only proposed to apply to
public trees and private trees within a Planned Development, or private trees on any
parcel of two acres or larger that is proposed to be subdivided.
In summary, this new ordinance identifies what a protected tree is, and classifies them
according to size and species. It then defines what types of construction activities are
regulated under the new ordinance, when and how to protect existing trees, and
explains the permit requirements and associated fees for these types of activities. An
explanation of required tree replacements and when an exemption from this
requirement is also included, along with the specific formula used to determine the
replacement quantity. If tree replacements are required, the applicants are required to
submit plans indicating where the new trees will be planted, along with a tree
replacement security in an amount sufficient to guarantee the implementation of the
plan. Lastly, there are penalties for a failure to comply with these new regulations, an
appeal process and a specific tree species rating guide.
After review of the proposed ordinance with the noted City Departments above, the
Directors expressed concerns about some of the new requirements. New ordinance
Memorandum
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language has been approved by the Human Services Committee within the following
sections, which has been underlined on the attached Ordinance.
Staff Concern – within Section 7-8-8-2, If the City of Evanston staff were to apply the
term “approval” to planned development applications, subdivision applications or any
rezoning or special use permits this will cause tree surveys and permits to be issued in
conjunction with the City Council approvals of these applications. These type
applications do not provide the engineering details to support tree surveys at this early
stage of application vs. the site plan reviews that follow.
New Language – Section 7-8-8-2 Application and Enforcement of Provisions – A.
Staff Concern – Will regular City-performed maintenance activities require a tree permit,
as this may delay the maintenance schedule?
New Language – Section 7-8-8-5, Regulated Activities, A. Regulated Activities
Designated – d.
Staff Concern – An emergency provision is needed that will allow for emergency
construction activity performed by the City of Evanston.
New Language – Section 7-8-8-6 Permit Requirements, B. Exceptions – 2.
Staff Concern – Will City let projects which have been coordinated with the Parks &
Forestry Department and which incorporate the comments of the City Arborists require
a Tree Permit?
New Language – Section 7-8-8-6 Permit Requirements, B. Exceptions – 3.
Staff Concern – There currently are many pre-existing conflicts between existing water
and sewer services and parkway trees. When repairs or new services are required,
many times the water service can be re-routed to avoid existing trees, but sewer lines
cannot.
New Language – Section 7-8-8-7 Tree Replacement, B. Exemptions – 7.
Additionally, staff from the affected Departments have met to discuss how to integrate
the new requirements proposed in this ordinance into the overall permit process already
in place. This process is ongoing and it is expected that the implementation procedures
of the new requirements will be in place within the next 60 days.
Legislative History
Proposed ordinance was approved by the Human Services Committee on December 6,
2010, and subsequently returned to the Committee by the City Council on January 24,
2011. The Human Services Committee then approved further revisions to the Ordinance
on March 7, 2011.
Attachments:
Proposed Tree Preservation Ordinance 5-O-11
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For City Council meeting of March 14, 2011 Item O1
Business of the City by Motion: Façade Improvement Evanston Festival Theatre
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Planner
Subject: Approval for Assistance from the Façade Improvement Program for
Evanston Festival Theatre, Inc. (600 Main Street)
Date: March 3, 2011
Recommended Action:
The Economic Development Committee and staff recommend conditional approval for
financial assistance for façade improvements for Evanston Festival Theatre, Inc. located
at 600 Main Street (PIN: 11-19-500-002-0000) on a 50/50 cost-sharing basis not to
exceed $2,250. Approval for this façade improvement is contingent on the payment of
the City of Evanston’s water bill by Union Pacific Railroad at the property.
Funding Source:
The Economic Development Fund’s Business District Improvement Fund (Account:
5300.65522). The FY2011 Budget allocated $175,000 to this account; to date, no funds
have been expended from this account.
Summary:
Evanston Festival Theatre Inc., located at 600 Main Street in the Main Street Metra
Station, proposes to install six (6) antique style lighting fixtures along the west face of
the building at the train platform level.
Staff has found the application submitted is complete, per the requirements of the
program. During review of the property and application, Staff determined that the
property owner (Union Pacific Railroad) currently has an unpaid water bill to the City for
this property. The submitted application and the supporting documentation is attached
immediately following this memorandum.
Legislative History:
The Economic Development Committee recommended approval of this item to City
Council at its February 23, 2011 meeting.
Memorandum
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Page 2 of 2
Attachments:
-Application
-Letter of Support
-Letter explaining selection of one (1) light vendor
-Estimates
-You Owe Report
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February 17, 2011
City of Evanston
Storefront Improvement Program
Committee:
In our application I only listed one supplier for the decorative fixtures, Active Electric.
Active Electric is the distributor of the fixtures for the manufacturer. We have chosen to
use the same manufacturer that sold us the current decorative fixtures installed along the
Custer Ave. and on the building at street level. The new fixtures will be smaller versions
of the installed units.
Yours truly;
John Szostek
Evanston Festival Theatre
EEEVVVAAANNNSSSTTTOOONNN FFFEEESSSTTTIIIVVVAAALLL
TTTHHHEEEAAATTTRRREEE,,, IIINNNCCC...
600 Main St., Evanston, Illinois 60202
Phone 847.328.2204 Fax 847.328.2295
Email artsdepot@mac.com
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Statement of Work
Version 1.0
11/23/2010
Presented by:
Thomas Wieser
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11/23/2010 Statement of Work Page 2
Time and materials
Client name Evanston Festival Theatre
Client’s administrator John Szostek
Project name 6 Lamps Train Station Project
Engagement duration Approximately 5-6 weeks after the materials are delivered
and if we find any issues.
Begin date TBD
End date TBD
Schedule of Projects/Rates
Item description Total
Labor
Install one T101 24
hour mechanical timer
to control
all outside light
Install conduit on
exterior of building for
6 surface
mounted lights-
(provided by others)
No Permit fees included
$1,900.00
Total Costs $1,900.00
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Statement of Work
11/23/2010 Statement of Work Page 3
Payment terms
Phase Completion date Payments due
Install one T101 24 hour
mechanical timer to control
all outside light
Install conduit on exterior of
building for 6 surface
mounted lights-(provided by
others)
No Permit fees included
TBD 30 Days from
Completion
Statement of work
Assumptions
We are installing the fixture/lamps that the Evanston Festival Theater provides.
No permit fees are included. If there are permit fees the costs will be added to the above
costs.
We will make every effort to install the conduit through the attic/crawl space. If that
proves to difficult or cost prohibited we will run a interior wall conduit near the light
room.
We are going to install two (2) fixtures on either side of the double door entrance/exit
on the brick out cropping for a total of four (4) fixtures. We will install two (2) fixtures
above the theater signs between the two double doors. John or his representatives can
move the location of the fixtures as long as he lets us know in a timely manner.
We may seek out John before contruction starts to verify the locations.
We would like John or his representatives to be available for a pre-construction walk
through to verify the locations and make any last minute changes.
We will not be painting the conduit. John told us that he will take care of painting the
conduit red to match the color of the brick.
We will make every effort to make the outdoor installation match the existing décor and
we will use the existing conduit that John pointed out.
Change management process
If during installation we find that the we are exceeding the scope and or the intention of
what we talked about and/or wrote up in this document we will initiate a change
request. We will let you know before we do any work what the costs will be – both labor
and materials. We will not proceed with the work until we get a verbal authorization
from The Evanstion Festival Theatre. If the work exceeds $200 we will ask for a written
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Statement of Work
11/23/2010 Statement of Work Page 4
authorization. If the Evanston Festival Theatre feels like adding any work not described
above they can initiate a change.
Engagement related expenses
If we can gain any economies of scale or if we can find any savings during the
installation we will share those savings with you. We are using local electricians who are
licensed to work in Evanston. Having access to the building at night or on the weekends
would be very helpful but is not necessary.
Professional services agreement
After the project is complete you are free to work with our electricians directly for any
additional work beyond the scope of this project. They do great work.
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Statement of Work
11/23/2010 Statement of Work Page 5
Acceptance and authorization
The terms and conditions of the Professional Services Agreement apply in full to the
services and products provided under this Statement of Work.
IN WITNESS WHEREOF, the parties hereto each acting with proper authority have
executed this Statement of Work, under seal.
John Szostek Tom Wieser
Full name Full name
President Evanston Festival Theatre Vice President GreenSpark Energy
Title Title
Signature Signature
November 23rd, 2010
Date Date
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Estimate
11/22/2010
Evanston Festival Theater
At tn: John Szostek
600 Main St
Evanston, IL 60202
Corrigan & Freres Electric Co.
8039 Ridgeway Ave.
Skokie, IL 60076
Thank you for the opportunity to bid on this work.
847-673-0005
www.corriganfrereselectric.com
Total
Description Total
We propose to do the follo wing electrical work at the above premises:
Install lines and customer's six fixtures on outside of building on the platform.
Install time clock for above lights in control booth.
Labor & Material 1,500.00
Install separate circuit from the circuit breaker panel in the cafe if necessary.
Approximate Labor & Material $450.00 - $850.00 850.00
We will install exposed conduit on the outside of the building.
$2,350.00
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We have contractor discount status with Active Electric.
From: Helen Joyce [mailto:helen@active-elec.com] Sent: Tuesday,
November 23, 2010 11:20 AM To: tjwieser@comcast.net Subject:
Hanover Fixtures
Per your request :
B4110 ES is $246.00 each and takes 13w,18w or26w not
included.
Estimated freight is about $100.
Helen
Helen Joyce
Lighting Consultant │ Active Electrical Supply & Fox Lighting Galleries
P: 773.282.6300 x242 │ F: 773.282.5952 │ www.active-elec.com
$1,476.00 total
$100 shipping
Grand total $1,576.00
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For City Council meeting of March 14, 2011 Item O2
Business of the City by Motion: Façade Improvement for EGEA Spa
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Planner
Subject: Approval for Assistance from the Façade Improvement Program for
EGEA Spa (1521 Sherman Avenue)
Date: March 7, 2011
Recommended Action:
The Economic Development Committee and Staff recommend approval for financial
assistance for façade improvements for EGEA Spa located at 1521 Sherman Avenue
(PIN 11-18-318-016-0000) on a 50/50 cost-sharing basis not to exceed $5,200.
Funding Source:
The Economic Development Fund’s Business District Improvement Fund (Account:
5300.65522). The 2011 Budget allocated $175,000 to this account, to date, no funds
have been expended from this account.
Summary:
EGEA Spa, located at 1521 Sherman Avenue, proposes to install new awnings to the
storefront. The awnings will be located above the street-facing windows. The awnings
are intended both as an aesthetic improvement as well as to reduce energy
consumption, particularly during the summer months.
Staff has found the application submitted to be complete, per the requirements of the
program. The submitted application and the supporting documentation is attached
immediately following this memorandum.
Legislative History:
At its February 23, 2011 meeting, the Economic Development Committee
recommended conditional approval of this item, pending the payment of the second
installment of the 2009 property taxes (payable in 2010). Subsequent to the Economic
Development Committee meeting, the property owner paid the outstanding balance on
the property tax, and all property taxes are current.
Memorandum
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Page 2 of 2
Attachments:
-Application
-Photos
-Letter of Support
-Estimates
-Property Tax Statement
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For City Council meeting of March 14, 2011 Item O3
Business of the City by Motion: Façade Improvement for Varsity LLC
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Planner
Subject: Approval for Assistance from the Façade Improvement Program
Varsity LLC (1706-1710 Sherman Avenue)
Date: March 9, 2011
Recommended Action:
The Economic Development Committee and staff recommend approval for financial
assistance for façade improvements for Varsity LLC located at 1706-1710 Sherman
Avenue (PIN: 11-18-126-014-0000) on a 50/50 cost-sharing basis not to exceed $9,500.
Funding Source:
The Washington-National Tax Increment Financing District’s (TIF) Contractual Services
Account (5470.65515) is the recommended funding source.
Summary:
Varsity LLC (including the GAP and Design Within Reach), located at 1706-1710
Sherman Avenue, proposes to perform tuckpointing and caulking as needed, reset and
tuckpoint coping stones, rebuild a section of the wall at the southeast corner of the
building, tuckpoint and re-flash terra-cotta as needed, repair and reset the green
Spanish tile on the gabled roof as needed, and repair flashings as needed.
Staff has found that the application submitted is complete, per the requirements of the
program. The submitted application and the supporting documentation is attached
immediately following this memorandum.
Legislative History:
The Economic Development Committee recommended approval of this item to the City
Council at its February 23, 2011 meeting.
Attachments:
-Application
Memorandum
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Page 2 of 2
-Photos
-Estimates
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For City Council meeting of March 14, 2011 Item O4
Business of the City by Motion: Façade Improvement for Renaissance Realty
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Planner
Subject: Approval for Assistance from the Façade Improvement Program for
Renaissance Realty and Construction (1715 Church Street and
1703-1711 Darrow Avenue)
Date: March 9, 2011
Recommended Action:
The Economic Development Committee and Staff recommend conditional budget
approval for financial assistance for façade improvements for Renaissance Realty and
Construction located at 1715 Church Street and 1703-1711 Darrow Avenue (PIN: 10-
13-221-019-0000) on a 50/50 cost-sharing basis not to exceed $16,500, pending the
submission to Staff three written estimates of final project cost.
Funding Source:
The West Evanston Tax Increment Financing District’s (TIF) Other Charges Account
(5870.62605) is the recommended funding source.
Summary:
Renaissance Realty and Construction, located at 1715 Church Street and 1703-1711
Darrow Avenue, proposes to install new awnings above the window and door openings
as well as low-voltage lighting to illuminate storefront entrances and adjoining parking &
walking areas. As proposed by this applicant, the nature of the project is unique to this
building and presents several challenges for obtaining accurate project cost estimates.
In order to obtain estimates the Applicant has maintained that he would need to spend
money to obtain architectural drawings and plans for the exterior awnings.
As a result, the Applicant has requested that he be allowed to present his project and
seek conditional approval of his project and approximate budget and eligibility amount.
Once, the applicant has approval of the project amount, he will invest funds in obtaining
the drawings; these drawings will then be used to obtain three estimates for work to be
completed on the property. These estimates will be reviewed by Staff and he will be
authorized to proceed with his work through the execution of a Façade Improvement
Memorandum
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Page 2 of 2
Program application. The submitted application and the supporting documentation is
attached immediately following this memorandum.
Legislative History:
The Economic Development Committee recommended conditional budget approval of
this item to the City Council at its February 23, 2011 meeting.
Attachments:
-Application
-Photos/Drawings
-Sustainability List
-Preliminary Estimates
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For City Council meeting of March 14, 2011 Item O5
Business of the City by Motion: Façade Improvement for Stratosphere Networks
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Planner
Subject: Approval for Assistance from the Façade Improvement Program for
Stratosphere Networks (1732 Central Street)
Date: March 3, 2011
Recommended Action:
The Economic Development Committee and staff recommend approval for financial
assistance for façade improvements for Stratosphere Networks located at 1732 Central
Street (PIN: 10-12-201-004-0000) on a 50/50 cost-sharing basis not to exceed $8,000.
Funding Source:
The Economic Development Fund’s Business District Improvement Fund (Account:
5300.65522). The 2011 Budget allocated $175,000 to this account; to date, no funds
have been expended from this account.
Summary:
Stratosphere Networks (Converged Communications Systems), is currently expanding
to 1732 Central Street. The applicant currently has a location at 2930 Central Street and
seeks to add a second location to accommodate an expanding business. The applicant
proposes to update the signage on the front of the building as well as perform
tuckpointing to the exterior façade.
Staff has found the application submitted to be complete, per the requirements of the
Façade Improvement Program. The submitted application and the supporting
documentation is attached immediately following this memorandum.
Legislative History:
The Economic Development Committee recommended approval of this item to the City
Council at its February 23, 2011 meeting.
Memorandum
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Page 2 of 2
Attachments:
-Application
-Photos
-Estimates
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Proposal
DOYLE SIGNS, INC.
232 Interstate Road Addison, IL 60101
(630)543-9490 FAX (630)543-9493
Page No. 1 of 1 Pages
Phone Number Date
847 424 1500 X204
Fax Number
E-Mail Address
ste3ven@convergedsystem.com
Price Extension
$4,980.00 $4,980.00
$5,590.00
additional additional
additional additional
TOTAL:
Project Location:
Price:
Sales taxes are additional
Description
1732 Central
Evanston, IL 60201
Evanston, IL 60201
Required permit fees are additional (at cost of each permit, plus $200.00 stafftime)
OPTION:
We will furnish and install (1) 3' high x 15' long single face non illuminated aluminum
panel painted to match the background with (1) set of 1/2" flat cut out aluminum letters
and logo reading STRATOSPHERE and (1) set of 1/4" flat cut out aluminum letters
reading NETWORKS. Letters to be painted to match corporate colors. Below this sign
we will furnish and install from 4 to 6 flat aluminum plates painted to match the
background with first surface vinyl applied graphics for vendor graphics to be
determined.
Same as above but instead of being mounted on an aluminum background panel the
letters will be installed individually with pins and sleeves
Price:
Stratosphere Network
City, State and Zip Code
Converged Communications
Proposal submitted to
Street
2930 Central
1/14/2011
Contact:
Steve Melchiorre
TOTAL:
$4,980.00
$2,490.00
*There may be a nominal fuel surcharge.
*Landlord approval is by others.
*Any engineering required by the local municipality is additional.
*Crating and shipping expenses are additional unless specified otherwise above.
*Hook-up to your 120V primary service within 5'0" of electrical wall signs and at the base of electrical ground signs is included.
*There will be additional charges for any poor soil conditions that require additional excavation, fill or concrete.
*Doyle Signs, Inc. is not responsible for damage to underground sprinkler systems.
*Any special insurance requested including waivers of subrogation or performance bonds are additional to the quoted price at cost plus 20%.
*Digital artwork is to be provided with order for custom logos. Any computer time by Doyle to 'vectorize' art is additional.
Payment to be made as follows:
50% down payment with order and balance due upon completion.
Your order will be processed only when the deposit is received.
Date of Acceptance _________________________
Signature _______________________________________________________________________
Signature _______________________________________________________________________
ACCEPTANCE OF PROPOSAL: The above prices,
specifications and conditions are satisfactory and are
hereby accepted to do the work as specified. Payment will
be made as outlined above.
Bill Rekus
Note: This proposal may be withdrawn if not accepted within 45 days.
Authorized Signature ________________________________________________________________
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to per standard practices. Any alteration or deviation from the above
specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes,
accidents, or delays beyond our control. Owner may carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance.
REQUIRED DEPOSIT
We propose to furnish material and labor - complete in accordance with above specifications, for the sum of:
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Work In Progress
Date
1/11/2011
WIP #
10335
Address
Stratosphere Networks
Erica Abdnour
1732 Central St.
Evanston, IL 60201
Sign A Rama
4443 Oakton St.
Skokie, IL 60076
Terms Due Date
1/11/2011
Rep Project Contact Phone #
847.440.8606
Fax #Customer E-mail ...
ericaa@conve...
Deposit Reci...
Signature _____________________________________
Sign & Logo remain the property of SIGN A RAMA until paid in full. Any changes or
deletions by the customer not charged for herein will be billed separately. Customer agrees
to pay for attorney fees, filing fees, court costs, and collection charges if payment is not
received. 50% deposit due at time of order and balance due at completion.
www.signaramaskokie.com
Phone #
847-324-5500
Fax #
847-324-5502
E-mail
markcollins@signaramaskokie.com
Web Site
www.signaramaskokie.com
Total
Item Description Qty Cost Total
REMOVAL Remove the existing sign and dispose. Wording:
Clybourn Financial Services.
1 120.00 120.00T
INDIVIDUAL LE...12" h x 12 mm Router cut PVC Individual Letters with
digital vinyl overlay to match the colors of the customer
logo. Wording: STRATOSPHERE
12 41.50 498.00T
INDIVIDUAL LE...8" h x 12 mm Router cut black PVC Individual Letters.
Wording: NETWORKS
8 31.50 252.00T
INDIVIDUAL LE...24" diameter Custom router cut logo with digital vinyl
overlay. Details: Globe logo
1 255.50 255.50T
PAPER PATTERN Installation pattern template 1 95.00 95.00T
RACEWAY Raceway track (double) painted to match the background
surface of the wall. Details: Track used to mount the
letters to the uneven wall surface.
1 240.00 240.00T
INSTALL-NON E...Installation of Non-Electrical signs and/or graphics 1 255.00 255.00
ARTWORK Artwork setup 1 35.00 35.00
PERMIT NON-E...Process and Application for Permit of Non-Electric Sign
in the City of Evanston
1 95.00 95.00
PERMIT NON-E...City of Evanston permit fee billed at cost.0.00 0.00
Sales Tax 9.50%138.75
$1,984.25
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