HomeMy WebLinkAbout02.28.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 28, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Alderman Wynne
(II) Mayor Public Announcements
(III) City Manager Public Announcements and Presentations
Fire Department Presentation: Annual Report and Insurance Services Office
(ISO) Rating Report
Launch of 311 System
Garbage Cart Distribution Schedule
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development Alderman Jean-Baptiste
Human Services - Alderman Grover
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(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Special Order of Business: Commending Alderman Jean-Baptiste
(X) Executive Session
(XI) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of February 14, 2010
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 2/13/11 $2,522,639.35
(A2) City of Evanston Bills through 2/27/11 $2,212,467.23
(A3.1) Approval of Contract Award for Watercraft Maintenance and Repair Services
(Bid 11-51)
Staff recommends approval of the lowest responsive and responsible bid for
Watercraft Maintenance and Repair Services (Bid 11-51) to Full Throttle Marine
Incorporated (45 Baker Road, Lake Bluff, IL) in the amount of $31,860 for the
period of April 15, 2011 through April 14, 2012. Funding provided by the Fleet
Services Fund for Major Maintenance, Material to Maintain Autos 7710.65060 with
a FY2011 budget of $910,000. The allocation for these services within the budget is
$35,000.
For Action
(A3.2) Approval of Single Source Street Sweeper Repair
Staff recommends pre-approval of repair expenses associated with a bi-annual
inspection, overhaul, and required repairs of Street Sweeper # 667 in an amount
not to exceed $24,000 from Standard Equipment Company (2033 W. Walnut
Street, Chicago, IL). Standard is the authorized single source service provider for
our geographic location for Elgin Pelican products. Standard has provided an
estimate of $21,829.37 for this work. Funding for this service will be provided
from the FY2011 Budget, Fleet Services “Material to Maintain Autos”
(7710.65060). This not-to-exceed expense amounts to 2.6% of the $910,000
budgeted for this type of service.
For Action
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(A3.3) Approval of Recycling Collection Vehicle Purchase
Staff recommends approval for the purchase of a recycling collection vehicle in
the amount of $153,170 from Transchicago Truck Group (776 N. York Road,
Elmhurst, IL) via State Bid Contract #4015598. Funding is provided from the
Fleet Services Capital Outlay Budget for Automotive Equipment (7720.65550) for
the FY2011, of which $190,000 has been allocated for this purchase. Funding
will be provided from two sources. The Fleet Capital Outlay Budget will provide
$98,170 with the remaining $55,000 provided by a grant from the Illinois
Recycling Grants Program, Grant #10-442005 sponsored by the Illinois
Department of Commerce and Economic Opportunity.
For Action
(A3.4) Approval of Contract Award to International Piping Systems, Inc. for the
Main Library Chiller Replacement Project (Bid 11-54)
Staff recommends approval of the Main Library Chiller Replacement Project to
International Piping Systems, Inc. (444 E. State Parkway, Suite 123,
Schaumburg, IL) in the amount of $258,300. Funding Provided by the 2011 CIP
account #415950, with a budget of $281,600.
For Action
(A3.5) Approval of Renewal of Annual Oracle (IRIS) Maintenance and Support
Agreement
Staff recommends approval to renew the annual sole source maintenance and
support agreement for the term March 1, 2011 through February 28, 2012 with
the Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's Integrated
Resource Information System (IRIS) software, in the amount of $140,800.
Payments to Oracle Corporation are made quarterly, in four equal payments of
$35,200. There is no increase from the prior year, which is the second year that
the City has saved $35,179.69 over our 2009 contract. Funding is provided by
the Computer Licensing and Support operating account in the Information
Technology Division. Account: 1555.62340.
For Action
(A3.6) Approval of Contract Award to Clauss Brothers Inc. for the Brummel
Richmond Tot Lot Renovation Project (Bid 11-49)
Staff recommends approval of the Brummel Richmond Tot Lot Renovation
Project to Clauss Brothers Inc. (360 West Schaumburg Road, Streamwood, IL) in
the amount of $234,180. This project will include the complete renovation of the
existing park and playground at Brummel Park, located at the corner of Brummel
and Richmond. Funding provided by FY2011 CIP Account #415347 with a
budget of $295,000 and by FY2011 CDBG Account #5170.6297 with a budget of
$50,000. Total budgeted amount is $345,000.
For Action
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(A4) Approval of Policy for Sponsorship and Advertising
Staff recommends that the City Council approve guidelines regarding
sponsorship, advertising and strategic supplier relationships for the City of
Evanston. The policy provides guidelines for the solicitation of advertising and
marketing partnerships. The Development Office, under the direction of the City
Manager, will be responsible for the implementation of this policy.
For Action
(A5) Approval of City of Evanston Advertising Pilot Project
Staff recommends that the City Council support the distribution of a Request for
Proposal (RFP) to implement an advertising pilot project on select City assets
within downtown Evanston and along the City’s lakefront. In order to secure
additional external revenue from non-traditional sources staff recommend that
the City Council approve the creation and distribution of an RFP for an
advertising pilot project, which could provide unrestricted revenue to support the
City’s programs and initiatives.
For Action
(A6) Resolution 6-R-11: Authorizing the City Manager to Enter Into Renewals of
Resident Artist Leases for Spaces at the Noyes Cultural Arts Center
Staff recommends approval of Resolution 6-R-11 authorizing the City Manager to
enter into renewals of resident artist leases for the first year of a three-year lease
term. Revenue from rent payments will be posted to account 3710.53565 (Noyes
Center) in the City of Evanston General Fund.
For Action
(A7) Resolution 12-R-11: Authorizing the General Obligation Bond
Reimbursement
Staff recommends approval of Resolution 12-R-11 by which City Council would
authorize that payments relating to FY2011 Capital Improvement Plan (CIP)
project expenditures up to $10.0 million be reimbursed by the subsequent 2011
General Obligation bond issuance. Total project costs to be funded from this
bond issue are equal to $9,693,500.
For Action
(A8) Resolution 15-R-11: Interfund Loan of $4.0 Million from Parking Fund to
Sewer Fund
Staff recommends the short-term interfund loan of $4.0 million from Parking Fund
to Sewer Fund. This short-term loan is a temporary substitute for the General
Obligation (G.O.) bonds approved to be issued in 2010-11 per the October 11,
2010 Sewer System Report (attached). In order to save on debt issuance costs,
the G.O. Bonds to fund Sewer operations will be combined with the total 2011
Capital Improvements G.O. Bond issue scheduled for the spring of 2011.
For Action
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(A9) Ordinance 08-O-11: Amending City Code Subsection 8-5-3 (D) to Prohibit
Depositing of Yard Waste in Any Street, Alley or Public Place
Staff is recommends introduction of Ordinance 8-O-11 to prohibit yard waste
from being deposited in public places, including streets and alleys, and to
establish a fee schedule for violating the proposed ordinance.
For Introduction
(A10) Ordinance 09-O-11: Amending Title 9, “Public Safety,” Chapter 5, “General
Offenses,” Section 23 “Noises Prohibited” and Other Sections of the City
Code Related to Landscaping Services
Staff recommends City Council introduction of Ordinance 9-O-11 amending City
Code Subsection 9-5-23-(D) “Noises Prohibited” and other Sections of the City
Code related to landscaping services. Staff recommends revising the language of
the ordinance to read “any leaf blower machine,” to include both electric and gas
powered leaf blowers.
For Introduction
(A11) Ordinance 15-O-11: Amending Civil Service Commission Rules
Staff recommends approval of Ordinance 15-0-11 amending the Civil Service
Commission Rules which would grant two (2) preference points to Evanston
residents, charge applicants a reasonable fee for examination, and reduce the
age requirements for applicants from twenty-one (21) to twenty (20) years old.
Suspension of the Rules is requested for Introduction and Action at City Council
meeting on February 28, 2011.
For Introduction and Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Approval of Interfaith Housing Center of the Northern Suburbs Grant
Renewal for $25,000 for Continuation of the Evanston Foreclosure
Prevention Program
Staff in the Community and Economic Development Department recommend
renewal of the grant to the Interfaith Housing Center of the Northern Suburbs of
$25,000 to provide continuation of the Evanston Foreclosure Prevention
Program. The renewed grant will run from Feb. 1, 2011 through Jan. 31, 2012.
The source for funding is the Affordable Housing Fund.
For Action
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(P2) Approval of Homeless Management Information System Funding (HMIS)
The Housing Commission and staff recommend approval of the renewal for the
federally required Homeless Management Information System (HMIS) grant in
the amount of $11,000.00. The grant period is January 1, 2011 through
December 31, 2011. HMIS is used to track clients of programs that assist the
homeless and prevent homelessness. Connections for the Homeless manages
the HMIS. The source for funding is the Affordable Housing Fund. The City has
provided this matching grant from the Affordable Housing Fund for the last four
years totaling $43,070. The $11,000 grant from the City’s Affordable Housing
Fund leverages significant federal funds for needed services in our community.
For Action
(P3) Ordinance 23-O-11: Removal of Pawnbroker as an Allowable Use in the C1
Commercial District
Plan Commission and staff recommend approval of a zoning text amendment
that would remove Pawnbroker as an allowable use in the C1 Commercial
District, and thus as an allowed use in the City of Evanston.
For Introduction
(P4) Resolution 13-R-11: Approving a Plat of Subdivision for 2408 Orrington
Avenue, Former Site of Kendall College
Staff recommends approval of the proposed plat of subdivision of the former site
of Kendall College – the block bounded by Orrington Avenue, Colfax Street,
Sherman Avenue, and Lincoln Street and also referred to as 2408 Orrington
Avenue – into nineteen single-family lots. This item was held in Committee on
January 24, 2011. This item was held at City Council for consideration at the
February 28, 2011 meeting. An emphasis of the discussion was the preservation
of a large oak tree was to be eliminated as part of the construction of the
proposed alley system. The Department of Public Works has examined
alternative designs to the alley system and has indicated that it is feasible to
create a dead end alley that does not come through to Lincoln Street in order to
preserve the large tree. The approval of the plat is conditional upon the
commitment to construct the alleys and to protect the trees as indicated by the
developer’s plan.
For Action
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(P5) Ordinance 11-O-11: Accepting the Dedication of Public Alleys as a Product
of Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of
Kendall College
Staff recommends approval of Ordinance 11-O-11, including the enclosed
Alternative Proposed Alley Plan (Exhibit B to 11-O-11), conditional upon the
developer committing to construct the proposed alleys as indicated in the
attached Public Alley Construction Agreement (Exhibit D to 11-O-11), to be
recorded with the Plat of Subdivision and Dedication (Exhibit A to 11-O-11). The
developer also commits to construct other proposed public infrastructure and
protect trees (Exhibit C to 11-O-11, Tree Protection Plan) as proposed. The
Alternative Proposed Alley Plan was developed by the Department of Public
Works and the Department of Community & Economic Development in order to
respond to the desire to preserve the large oak tree near Lincoln Street. This
item was held in Committee on January 24, 2011, and was introduced at the
February 14, 2011 City Council meeting.
For Action
(P6) Ordinance 16-O-11: Extending the Date by 90 Days that a Building Permit
Must Be Obtained for 1200 Davis Street (Roycemore School)
Staff recommends approval of Ordinance 16-O-11, an amendment to Ordinance
17-O-09, to allow for an additional 90 days for Roycemore School to obtain a
building permit for 1200 Davis Street. The new deadline will be June 1, 2011
instead of March 1, 2011. This ordinance was introduced at the February 14,
2011 City Council meeting.
For Action
(P7) Ordinance 17-O-11: Codifying and Amending Ordinance 14-O-09 “Green
Building Ordinance”
Staff recommends passage of Ordinance 17-O-11 (revised), Codifying and
Amending Ordinance 14-O-09, as Amended by Ordinance 124-O-09. This
amendment provides for an alternate compliance with the City’s goal of
Leadership in Energy and Environmental Design (LEED) Silver certification on
buildings/construction falling under this regulation. This item was introduced at
the February 14, 2011 City Council meeting with an amendment proposed to
increase size of property impacted to 20,000 square feet or more. Staff was also
instructed to meet with community members to gain further input.
Recommendations from the community meeting are included in the proposed
ordinance.
For Action
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APPOINTMENTS
(AP1) For Appointment to:
Environment Board Laurie Zoloth
Housing Commission Reed Heiligman
Housing Commission Omar Khuri
Utilities Commission Richard Lanyon
SPECIAL ORDER OF BUSINESS
(SP1) Resolution 14-R-11: Commending Alderman Lionel Jean-Baptiste
Resolution 14-R-11 commending Alderman Jean-Baptiste for 10 years of
dedicated service as a member of the Evanston City Council from 2001 to 2011.
For Action
MEETINGS SCHEDULED THROUGH MARCH 2011
Upcoming Aldermanic Committee Meetings:
Monday, March 7 6 pm Rules Committee
Monday, March 7 7 pm Human Services Committee
Monday, March 14 5:45 pm Administration & Public Works Committee
Monday, March 14 7:15 pm Planning and Development/City Council
Tuesday, March 15 7:30 pm Housing & Community Dev Act Committee
Thursday, March 17 7 pm Northwestern University-City Committee
Wednesday, March 23 6 pm Transportation/Parking Committee
Wednesday, March 23 7:30 pm Economic Development Committee
Thursday, March 24 5:30 pm Emergency Telephone System Board
Monday, March 28 5:45 pm Administration & Public Works Committee
Monday, March 28 7:15 pm Planning and Development/City Council
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 14, 2011
ORDER OF BUSINESS
Roll Call: Alderman Jean-Baptiste Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Burrus
Alderman Holmes Alderman Fiske
Alderman Tendam
Presiding: Mayor Elizabeth B. Tisdahl
The Mayor opened the Regular Session of the City Council at 9:01 p.m. after the Roll Call
that demonstrated a quorum was present.
Mayor Public Announcements
The Mayor announced the resignation of Alderman Jean-Baptiste as he moves forward
as an appointment of Circuit Judge. Alderman Jean-Baptiste then stood after a rousing
round of applauses and told everyone his service was one of love and that he would miss
being an Alderman and sitting on the Council since 2001. The Mayor then stated she
would be talking with the residents of the ward to get there ideas and suggestions of who
to appoint in his vacancy. She also mentioned the certificate that was received from the
Haitian Congress for outstanding support during the earthquake relief efforts.
City Manager Public Announcements and Presentations
Saved by the Belt Awards were presented by Chief of Police Eddington, who also gave a
short description of each awardees’ experience in wearing their seatbelts. Mrs. Park
Wallace and her 9 month old daughter Sophia avoided serious injuries because of their
seat belts being in use. Mr. Johnathan Kyberg was safely strapped in his cars’ seat belt
when his car slide on ice hit a tree and flipped over onto the roof. He too was able to walk
away unscathed due to wearing of his seat belt.
Women Out Walking (WOW) Kickoff – March 19th at 8 am at ETHS was presented by Ms.
Evonda Thomas, Director of Evanston Health Department. It is a twelve week program
full of many various activities.
Volunteer Website Launch was introduced by Ms. Mary Beth-Schroder and her co-Page 9 of 399
City Council Minutes February 14, 2011 Page 2 of 11
2/23/2011 11:40 AM
workers are Mary Collins, Community Service Coordinator at ETHS, and Natalie Furlett,
Northwestern University Associate Director of Student Involvement, finally Ms. Shanee
Jackson, Volunteer Coordinator for the City of Evanston. Ms. Jackson then demonstrated
how anyone could register to volunteer on the website, and the various categories one
could choose from.
Presentation Regarding Senior Services was presented by Mr. Doug Gaynor, Director of
Parks, Recreation and Community Services, and before sitting down he introduced Mr.
Joe & Mrs. Carol Levy. He also introduced Ms. Christina Ferraro to come and give the
report and update on the Senior Citizen Services offered by the City of Evanston. She
introduced Ms. Lesile Wilson, Program Director for persons 55 and older, Ms. Karen
Hawk, Program Director for evening and weekend Programs, and Ms. Audrey Thompson,
the Regional Ombudsman for the City.
Communications: City Clerk
City Clerk announced the numerous calls from citizens of Evanston who phoned to
congratulate the City in its snow removal services. The City Clerk also announced the
relocation of the Vital Records Department from the ground floor of the Lorraine H.
Morton Civic Center to the City Clerk’s Office on the first floor of the same building.
Citizen Comment
These persons spoke on item P5:
Gladys N. Bryer, 550 Sheridan Sq. spoke of the plan to reduce the green house gas
emissions.
Page Finnegan, 525 Elmwood spoke on the Green Building Ordinance, representing the
Evanston Environmental Committee.
Jeff Smith, 2724 Harrison questioned the ad hoc decision making techniques without
coming to the groups that were created to research the issues.
Those speaking on item A6:
Mike Vasilko, 2728 Reese Ave. was asking for clarification of the proposed numbers
being added to the City’s budget for the total debt.
Junad Rizki, spoke on various issues which included: 1) unnecessary job positions
Items not approved on Consent Agenda:
(A6)Resolution 11-R-11 Authorizing an Increase to the FY2011 City of Evanston
Budget to a New Total of $198,910,258.00
Resolution 11-R-11 amending the 2011 Budget accompanies the request to fund the
final portion of the Capital Improvements Plan through General Obligation Bonds. It
also increases the Economic Development Fund Budget by $250,000.00. The increase
in the Economic Development Fund will provide more resources for the Business
Attraction/Expansion Incentives. Resolution 11-R-11 increases he City’s FY2011
budget by $5,328,500.00, from $193,581,758.00 to $198,910,258.00.
For Action
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2/23/2011 11:40 AM
Alderman Holmes motioned for approval
(A8)Ordinance 15-O-11, Amending Civil Service Commission Rules
Staff requests consideration of Ordinance 15-O-11, which amends the Civil Service
Commission Rules (the “Rules”) as provided in Section 2-3-6 of the City Code. First,
the Ordinance amends Rule IV, Selection and Testing, § (A) Application Process, to
allow the City to charge the applicant with a reasonable fee for the examination.
Second, the Ordinance amends Rule IV, Selection and Testing, § (C) Rejection of
Applications, to amend the age restriction to allow twenty (20) years old applicants,
although no one will be formally appointed until he/she reaches the age of twenty-one
(21). Finally, the Ordinance amends Rule IV, Selection and Testing, (amended) § (D)
Examinations, in order to grant two (2) resident preference points to City of Evanston
Fire Department candidates for entrance examinations.
For Introduction
(P1)Approval of Plat of Re-Subdivision for 2408 Orrington Avenue, Former Site of
Kendall College
Staff recommends approval of the proposed plat of re-subdivision of the former site of
Kendall College – the block bounded by Orrington Avenue, Colfax Street, Sherman
Avenue, and Lincoln Street and also referred to as 2408 Orrington Avenue – into
nineteen single-family lots as shown in the plat dated November 3, 2010, to City Council
for approval. This item was held in Committee on January 24, 2011.
For Action
(P2)Ordinance 11-O-11, accepting the Dedication of Public Alleys as a Product of
Approval of a Plat of Subdivision for 2408 Orrington, the Former site of Kendall
College
Staff recommends approval conditional upon the developer committing to construct the
proposed alleys as indicated in the attached Public Alley Construction Agreement, to be
recorded with the Plat. The developer also commits to construct other proposed public
infrastructure and protect trees as proposed. The cost of constructing alleys for the
proposed subdivision is a developer responsibility. Ordinance 11-O-11 accepts the
dedication of public alleys included in the proposed plat of subdivision for 2408
Orrington. If the plat is approved on February 14, 2011 then Ordinance 11-O11 should
be introduced. This item was held in Committee on January 24, 2011.
For Introduction
(P3)Approval of Plat of Subdivision for 12 Milburn Park
Staff recommends approval of a subdivision of two lots of record, one zoning lot held in
common ownership, to comply with the zoning ordinance. Site Plan and Appearance
Review Committee approved subdivision, noting that any egress to Lot 2 would need to
come from Milburn Park and not Sheridan Road.
For Action
(P5) Ordinance 17-O-11 Codifying and Amending Ordinance 14-O-09 “Green
Building Ordinance”
Staff recommends passage of Ordinance 17-O-11, Codifying and Amending
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2/23/2011 11:40 AM
Ordinance 14-O-09, as Amended by Ordinance 124-O-09. This amendment
provides for an alternate compliance with the City’s goal of Leadership in Energy
and Environmental Design (LEED) Silver certification on buildings/construction
falling under this regulation.
For Introduction
(P6) Ordinance 07-O-11 Granting a Special Use for a Type 2 Restaurant at 824
Clark Street in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals recommend the adoption of ordinance 7-
O-11, granting a special use permit for the operation of a type 2 restaurant at 824
Clark Street. ZBA recommends allowing the proposed business to operate until,
2 AM on Friday and Saturday nights, while staff recommends that the store
operate until midnight on Friday and Saturday nights, due to nearby residential
development, with deliveries allowed until 1 AM. Ordinance 7-O-11 was
introduced at the January 24, 2011 City Council meeting.
For Action
(H1) Approval of Township of Evanston January 2011 Bills
Township of Evanston Supervisor recommends City Council approval of the
Township of Evanston bills, payroll, and medical payments for the month of
January 2011 in the amount of $76,308.98.
For Action
CONSENT AGENDA
(M1)Approval of Minutes of the Regular City Council Meeting of January 24, 2010
(M2)Approval of Minutes of the Special City Council Meeting of January 31, 2010
ADMINISTRATION & PUBLIC WORKS
(A1)City of Evanston Payroll through 1/30/11 $2,270,129.52
(A2)City of Evanston Bills through 2/15/11 $3,987,810.05
City of Evanston Credit Card Bills through 12/31/10 $ 73, 145.63
(A3.1)Approval of 1-Year Contract Extension for Inspections and Repairs for
Heavy Fire Apparatus Vehicles (RFP 10-78)
Staff recommends City Council approval of a one year contract extension to Wirfs
Industries (4201 West Main Street, Mc Henry, IL) in the amount of $163,000.00 for the
coming year to provide required annual inspections and repairs for heavy fire apparatus
vehicles (RFP 10-78). Funding for this service is provided by account 7710.65060,
“Material to Maintain Autos” which has a budget of $910,000.00. These estimated
expenditures in the amount of $163,000.00 represent 17.9% of this budget.
For Action
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(A3.2)Approval of Contract for Watercraft Maintenance and Repair Services Bid 11-
51
Staff recommends City Council approval of the lowest responsive and responsible bid for
Watercraft Maintenance and Repair Services (Bid 11-51) to Full Throttle Marine
Incorporated (45 Baker Road, Lake Bluff, IL) in the amount of $31,860.00 for the period
of April 15, 2011 through April 14, 2012. Funding provided by the Fleet Services Fund for
Major Maintenance, Material to Maintain Autos 7710.65060. The 2010-2011 Budget for
Materials to Maintain Autos is $950,000.00. The allocation for these services within the
budget is $35,000.00.
For Action
(A3.3)Approval of Recycle Vehicle Purchase
Staff recommends approval for the purchase of a recycle vehicle in the amount of
$153,170.00 from Transchicago Truck Group (776 N. York Road, Elmhurst, IL) via State
Bid Contract #4015598. Funding is provided from the Fleet Services Capital Outlay
Budget for Automotive Equipment (7720.65550) for the Fiscal Year 2010-2011.
$190,000.00 has been allocated for this purchase. The total cost of $153,170.00 is
approximately 81% of the budgeted amount for this purchase. Funding will be provided
from two sources. The Fleet Capital Outlay Budget will provide $98,170.00 with the
remaining $55,000.00 provided by a grant from the Illinois Recycling Grants Program,
Grant # 10-442005 sponsored by the Illinois Department of Commerce and Economic
Opportunity.
For Action
(A3.4)Approval of Agreement for Wholesale Water Sales Engineering Services
(RFP 11-41)
Staff recommends City Council approval of an agreement to provide engineering
services associated with wholesale water sales (RFP 11-41) to Camp Dresser & McKee
(CDM) Inc. (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed
amount of $56,094. Funding will be provided from the Water Fund, Account
7125.62180. This account has an annual allocation of $50,000 for these services. This
contract is awarded for one year and can be renewed in one year extensions at the
City’s discretion.
For Action
(A3.5)Approval of Contract for Supply of Aluminum Sulfate (Bid 11-47)
Staff recommends City Council approval to award a contract for the purchase of
aluminum sulfate (Bid No. 11-47) to USALCO (1120 Middle River Road, Baltimore, MD
21220) in the amount of $179,103.60. Funding for this work will be from the Water
Fund, Account 7110. This account has a budget of $420,665 allocated for the purchase
of chemicals utilized in the water treatment process.
For Action
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2/23/2011 11:40 AM
(A3.6)Approval of Contract Award for the 1964 Filter Addition Rehabilitation
Project (Bid 11-39)
Staff recommends City Council approval to award a contract for the 1964 Filter Addition
Rehabilitation project (Bid No. 11-39) to Keno and Sons Construction Company (33
North Waukegan Road, Suite 204, Lake Bluff, IL) in the amount of $3,433,285. Funding
for this work will be from the Water Fund, Account 733048. This account has a budget
allocation of $4,100,000 ($2,900,000 in FY 2011 and $1,200,000 in FY 2012).
For Action
(A3.7)Approval of Pre-qualification of Contractors for Cured-In-Place Pipe
Rehabilitation of Sewers Mains (RFQ 11-40)
Staff recommends approval of American Pipe Liners, Inc. (310 W. Grand Lake Blvd,
West Chicago, IL), Insituform Technologies, USA, Inc. (17988 Edison Ave.,
Chesterfield, MO), Kenny Construction Company (2215 Sanders Rd., Northbrook, IL),
Michels Corporation (817 W. Main St., Brownsville, WI), SAK Construction, LLC. (102
N. Cool Springs Rd., O’Fallon MO), Utility Service Authority, LLC, (6001 Schooner Dr.,
Belleville, MI), and Visu-Sewer, Inc. (W230 N4855 Betker Drive, Pewaukee, WI), as pre-
qualified contractors to perform Cured-In-Place Pipe (CIPP) rehabilitation in the City’s
sewer system for a three-year period (2011, 2012 and 2013).
For Action
(A3.8)Approval of Contract for Comprehensive Parking Garage Repair Project
Staff recommends award of the 2011 Comprehensive Parking Garage Repair Project to
Wiss, Janney, Elstner Associates, Inc. (330 Pfingsten Road, Northbrook, IL) at a total
cost of $202,350.00. Funding provided by FY 2011 CIP budget of $2,100,000 (CIP
#416138 established by the Parking Fund and allocated for these repairs)
For Action
(A3.9)Approval of Renewal of Annual Oracle (IRIS) Maintenance and Support
Agreement
Staff recommends City Council approval to renew the annual sole source maintenance
and support agreement for the term March 1, 2011 through February 28, 2012 with the
Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's Integrated Resource
Information System (IRIS) software, in the amount of $140,800.00. Payments to Oracle
Corporation are made quarterly, in four equal payments of $35,200. There is no
increase from the prior year. Funding is provided in the Computer Licensing and
Support operating account in the Information Technology Division, Account:
1555.62340.
For Action
(A3.10Approval of“Letter of Intent” to the Temperature Equipment Corporation for
Main Library Cooling Chiller Replacement Project
Staff recommends approval to issue a letter of intent to the Temperature Equipment
Corporation (TEC) (17725 Volbrecht Rd., Lansing, IL) for the Main Library Chiller
Replacement Project as proposed in the current 2010-2011 CIP. In order to proceed
with this project, staff requires approval to issue a letter of intent to TEC to build Carrier
HVAC Chiller equipment required for the project. The equipment purchase price of
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2/23/2011 11:40 AM
$149,198.00 will be incorporated into the project’s general construction contract
scheduled for bidding this month. Funding is provided by 2010-2011 CIP account
#415950 for $30,000 and the 2011 CIP account #415950 of $275,000.
For Action
(A4)Resolution 8-R-11 Authorizing the Lease of 2022 Central Street, Evanston to
Patio, Inc. d/b/a Perennials
Staff recommends City Council approval of Resolution 8-R-11 authorizing the lease
between the City of Evanston and Patio, Inc. doing business as Perennials for the
storefront at 2022 Central Street, Evanston adjacent to the North Branch of the
Evanston Public Library for the period from March 1, 2011 through February 28, 2014.
The monthly rental rates will be: $2,900 for the term from March 1, 2011 through
February 29, 2012; $3,000 from March 1, 2012 through February 28, 2013; and $3,100
from March 1, 2013 through February 28, 2014.
For Action
(A6) Resolution 11-R-11 Authorizing an Increase to the FY2011 City of Evanston
Budget to a New Total of $198,928,176
Resolution 11-R-11 amending the 2011 Budget accompanies the request to fund
the final portion of the Capital Improvements Program through General
Obligation Bonds. It also increases the Economic Development Fund Budget by
$250,000, and includes an increase for Special Service Area #4 of $17,918
which was included in the tax levy adopted on December 13, 2010. Resolution
11-R-11 increases the City’s FY2011 budget by $5,346,418, from $193,581,758
to $198,928,176.
For Action
(A5)Resolution 10-R-11 Approving the General Obligation Debt Funded Capital
Improvements Program
The City Council approved the Capital Improvements Plan on 11-22-10, with the
exception of the General Obligation Debt funded projects. Staff presented a summary
of these projects at the City Council Meeting on 01-10-11, at which time the City Council
requested additional information and directed the City Manager to reduce the proposal
by approximately $1,000,000. Resolution 10-R-11 contains the recommendation of the
City Manager, which reduces the General Obligation Debt funding request by
approximately $1,000,000.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P4)Ordinance 16-O-11, an Amendment to Ordinance 17-O-09, Extending the Date
by 90 Days that a Building Permit must be obtained
Staff recommends approval of Ordinance 16-O-11, an amendment to Ordinance 17-O-
09 to allow for an additional 90 days for Roycemore School to obtain a building permit.
The new deadline will be June 1, 2011 instead of March 1, 2011.
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2/23/2011 11:40 AM
For Introduction
OTHER COMMITTEES
(O1)Resolution 9-R-11, Amending certain paragraphs of City Council Rule 2.1
Rules Committee recommends approval of Resolution 9-R-11, which amends the City
Council Rules for Order of Business at Council meetings by reversing the order of
Paragraphs C and D. Upon passage of this resolution, Paragraph C will read: Citizen
Comment and Paragraph D will read: Special Order of Business.
For Action
APPOINTMENTS
For Appointment to:
Arts Council Aaron Adams
Arts Council James Janssen
Commission on Aging Ampy Basa
Commission on Aging Pauline Dembicki
Mental Health Board John Barfield
Public Art Committee Judith S. Cohen
Utilities (formerly Energy) Commission Nick Fracasso
Utilities (formerly Energy) Commission Marcella Landis
Alderman Rainey motioned for approval of the Consent Agenda, and it was seconded.
A Roll Call vote was taken with a result of 9-0. The Consent Agenda was approved.
Discussion of items not approved on Consent Agenda:
(A6)Resolution 11-R-11 Authorizing an Increase to the FY2011 City of Evanston
Budget to a New Total of $198,910,258.00
Resolution 11-R-11 amending the 2011 Budget accompanies the request to fund the
final portion of the Capital Improvements Plan through General Obligation Bonds. It
also increases the Economic Development Fund Budget by $250,000.00. The increase
in the Economic Development Fund will provide more resources for the Business
Attraction/Expansion Incentives. Resolution 11-R-11 increases he City’s FY2011
budget by $5,328,500.00, from $193,581,758.00 to $198,910,258.00.
For Action
Alderman Holmes motioned for approval with no second, but the City Manager spoke up
to ask Mr. Lyons to come and speak to the concern and explain how the increase fits into
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2/23/2011 11:40 AM
the overall budgets debt. Mr. Lyons stated we were retiring more debt this year than we
are issuing. Finally a second was obtained and a Roll Call vote was taken with a 9-0
result and the Resolution passed.
(A8)Ordinance 15-O-11, Amending Civil Service Commission Rules
Staff requests consideration of Ordinance 15-O-11, which amends the Civil Service
Commission Rules (the “Rules”) as provided in Section 2-3-6 of the City Code. First,
the Ordinance amends Rule IV, Selection and Testing, § (A) Application Process, to
allow the City to charge the applicant with a reasonable fee for the examination.
Second, the Ordinance amends Rule IV, Selection and Testing, § (C) Rejection of
Applications, to amend the age restriction to allow twenty (20) years old applicants,
although no one will be formally appointed until he/she reaches the age of twenty-one
(21). Finally, the Ordinance amends Rule IV, Selection and Testing, (amended) § (D)
Examinations, in order to grant two (2) resident preference points to City of Evanston
Fire Department candidates for entrance examinations.
For Introduction
Alderman Holmes motioned to suspend the rules and it was seconded. A Roll Call vote
resulted in a 9-0 approval and it passed. She then motioned for approval and a second
was given. A Roll Call vote was taken with a 9-0 result for approval and the Ordinance
passed.
(P1)Approval of Plat of Re-Subdivision for 2408 Orrington Avenue, Former Site of
Kendall College
Staff recommends approval of the proposed plat of re-subdivision of the former site of
Kendall College – the block bounded by Orrington Avenue, Colfax Street, Sherman
Avenue, and Lincoln Street and also referred to as 2408 Orrington Avenue – into
nineteen single-family lots as shown in the plat dated November 3, 2010, to City Council
for approval. This item was held in Committee on January 24, 2011.
For Action
Alderman Jean-Baptiste motioned for approval and a second was received. He
then stated the request was voted in committee to keep the request in Council
until the next Council meeting. Mr. Farrar stated the proposal is not the same that was
presented in the beginning and staff will report further on the proposal.
(P2)Ordinance 11-O-11, accepting the Dedication of Public Alleys as a Product of
Approval of a Plat of Subdivision for 2408 Orrington, the Former site of Kendall
College
Staff recommends approval conditional upon the developer committing to construct the
proposed alleys as indicated in the attached Public Alley Construction Agreement, to be
recorded with the Plat. The developer also commits to construct other proposed public
infrastructure and protect trees as proposed. The cost of constructing alleys for the
proposed subdivision is a developer responsibility. Ordinance 11-O-11 accepts the
dedication of public alleys included in the proposed plat of subdivision for 2408
Orrington. If the plat is approved on February 14, 2011 then Ordinance 11-O11 should
be introduced. This item was held in Committee on January 24, 2011.
For Introduction
Alderman Jean-Baptiste motioned for approval of introduction with a second. A second
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2/23/2011 11:40 AM
concern was whether the City should buy the alley from the owner. A voice vote was
taken with a unanimous result and the Ordinance was introduced.
(P3)Approval of Plat of Subdivision for 12 Milburn Park
Staff recommends approval of a subdivision of two lots of record, one zoning lot held in
common ownership, to comply with the zoning ordinance. Site Plan and Appearance
Review Committee approved subdivision, noting that any egress to Lot 2 would need to
come from Milburn Park and not Sheridan Road.
For Action
Alderman Jean-Baptiste motioned for approval with a second. The decision was to hold
the proposal in committee.
(P5) Ordinance 17-O-11 Codifying and Amending Ordinance 14-O-09 “Green
Building Ordinance”
Staff recommends passage of Ordinance 17-O-11, Codifying and Amending
Ordinance 14-O-09, as Amended by Ordinance 124-O-09. This amendment
provides for an alternate compliance with the City’s goal of Leadership in Energy
and Environmental Design (LEED) Silver certification on buildings/construction
falling under this regulation.
For Introduction
Alderman Jean-Baptiste motioned for approval with corrections and it was seconded.
Alderman Burrus stated her disappointment with the City staff and the City Manager in
their efforts to change the Ordinance without talking to the committees that were formed
to research the issue.
(P6) Ordinance 07-O-11 Granting a Special Use for a Type 2 Restaurant at 824
Clark Street in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals recommend the adoption of ordinance 7-
O-11, granting a special use permit for the operation of a type 2 restaurant at 824
Clark Street. ZBA recommends allowing the proposed business to operate until,
2 AM on Friday and Saturday nights, while staff recommends that the store
operate until midnight on Friday and Saturday nights, due to nearby residential
development, with deliveries allowed until 1 AM. Ordinance 7-O-11 was
introduced at the January 24, 2011 City Council meeting.
For Action
Alderman Fiske moved to have the Ordinance approved with amendments to the time of
operation. A Roll Call vote was taken that resulted in a 9-0 acceptance.
(H1) Approval of Township of Evanston January 2011 Bills
Township of Evanston Supervisor recommends City Council approval of the
Township of Evanston bills, payroll, and medical payments for the month of
January 2011 in the amount of $76,308.98.
For Action
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City Council Minutes February 14, 2011 Page 11 of 11
2/23/2011 11:40 AM
Call of the Wards:
Ward 2 Alderman Jean-Baptiste, stated it was a great honor serving the community and
how much he loved being here and that he will miss being here as an Alderman. He
also commented on the support of the staff and even though he is moving on he will be
around.
Ward 3 Alderman Wynne stated they will miss Alderman Jean-Baptiste eloquence.
She also congratulated the owner of “Few Spirits” for staying until the end of the
meeting.
Ward 4 Alderman Wilson thanked the staff for all of their work during the snow
Emergency.
Ward 5 Alderman Holmes, stated she was not ready to cry yet and would wait until the
next Council meeting to say good-by to Alderman Jean-Baptiste. She also announced
her next ward meeting (02/17/2011) with guest speaker Mr. Joe McRae, Assistant City
Manager, Police Chief Eddington, and Fire Chief Klaiber. They will be sharing their
views on the 3-1-1 initiative and other pertinent info.
Ward 6 Alderman Tendam thanked staff for their snow removal expertise as well as
announcing a ward meeting on March 2 at the Presbyterian Homes in the James room
at 7:00 p.m.
Ward 7 Alderman Grover stated Alderman Jean-Baptiste was her favorite, and she
wished her husband a happy Valentine’s Day. She announced the birth of her
granddaughter tonight in Evanston.
Ward 8 Alderman Rainey stated she did not have a good snow story as others. She
also stated Alderman Jean-Baptiste is her second favorite.
Ward 9 Alderman Burrus wanted to thank the Public Works Department for the snow
removal efforts. She also congratulated Alderman Jean-Baptiste, and then mentioned
the 9th ward meeting for February 22nd in the Piccolo Theater 7:00 p.m.
Ward 1 Alderman Fiske stated she was pleased with the efforts of Public Works in their
efforts of the snow removal process. Her ward meeting will be the downtown Library
from 7-9 p.m.
Alderman Wilson moved to have the City Council to convene into an Executive Session
to discuss, Litigation, Real Estate and minutes. A Roll Call vote was taken with a 9-0
approval for adjournment into Executive Session. The meeting was closed at 10:50
p.m.
Rodney Greene
City Clerk
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Rev. 2/24/2011 12:13:29 PM
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, February 28, 2011
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA I. DECLARATION OF QUORUM II. APPROVAL OF MINUTES OF REGULAR MEETING of February 14, 2011 III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 2/13/11 $2,522,639.35
(A2) City of Evanston Bills through 2/27/11 $2,212,467.23
(A3.1) Approval of Contract Award for Watercraft Maintenance and Repair Services
(Bid 11-51)
Staff recommends approval of the lowest responsive and responsible bid for
Watercraft Maintenance and Repair Services (Bid 11-51) to Full Throttle Marine
Incorporated (45 Baker Road, Lake Bluff, IL) in the amount of $31,860 for the
period of April 15, 2011 through April 14, 2012. Funding provided by the Fleet
Services Fund for Major Maintenance, Material to Maintain Autos 7710.65060 with
a FY2011 budget of $910,000. The allocation for these services within the budget is
$35,000.
For Action
(A3.2) Approval of Single Source Street Sweeper Repair
Staff recommends pre-approval of repair expenses associated with a bi-annual
inspection, overhaul, and required repairs of Street Sweeper # 667 in an amount
not to exceed $24,000 from Standard Equipment Company (2033 W. Walnut
Street, Chicago, IL). Standard is the authorized single source service provider for
our geographic location for Elgin Pelican products. Standard has provided an
estimate of $21,829.37 for this work. Funding for this service will be provided
from the FY2011 Budget, Fleet Services “Material to Maintain Autos”
(7710.65060). This not-to-exceed expense amounts to 2.6% of the $910,000
budgeted for this type of service.
For Action
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Rev. 2/24/2011 12:13:29 PM
(A3.3) Approval of Recycling Collection Vehicle Purchase
Staff recommends approval for the purchase of a recycling collection vehicle in
the amount of $153,170 from Transchicago Truck Group (776 N. York Road,
Elmhurst, IL) via State Bid Contract #4015598. Funding is provided from the
Fleet Services Capital Outlay Budget for Automotive Equipment (7720.65550) for
the FY2011, of which $190,000 has been allocated for this purchase. Funding
will be provided from two sources. The Fleet Capital Outlay Budget will provide
$98,170 with the remaining $55,000 provided by a grant from the Illinois
Recycling Grants Program, Grant #10-442005 sponsored by the Illinois
Department of Commerce and Economic Opportunity.
For Action
(A3.4) Approval of Contract Award to International Piping Systems, Inc. for the
Main Library Chiller Replacement Project (Bid 11-54)
Staff recommends approval of the Main Library Chiller Replacement Project to
International Piping Systems, Inc. (444 E. State Parkway, Suite 123,
Schaumburg, IL) in the amount of $258,300. Funding Provided by the 2011 CIP
account #415950, with a budget of $281,600.
For Action
(A3.5) Approval of Renewal of Annual Oracle (IRIS) Maintenance and Support
Agreement
Staff recommends approval to renew the annual sole source maintenance and
support agreement for the term March 1, 2011 through February 28, 2012 with
the Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's Integrated
Resource Information System (IRIS) software, in the amount of $140,800.
Payments to Oracle Corporation are made quarterly, in four equal payments of
$35,200. There is no increase from the prior year, which is the second year that
the City has saved $35,179.69 over our 2009 contract. Funding is provided by
the Computer Licensing and Support operating account in the Information
Technology Division. Account: 1555.62340.
For Action
(A3.6) Approval of Contract Award to Clauss Brothers Inc. for the Brummel
Richmond Tot Lot Renovation Project (Bid 11-49)
Staff recommends approval of the Brummel Richmond Tot Lot Renovation
Project to Clauss Brothers Inc. (360 West Schaumburg Road, Streamwood, IL) in
the amount of $234,180. This project will include the complete renovation of the
existing park and playground at Brummel Park, located at the corner of Brummel
and Richmond. Funding provided by FY2011 CIP Account #415347 with a
budget of $295,000 and by FY2011 CDBG Account #5170.6297 with a budget of
$50,000. Total budgeted amount is $345,000.
For Action
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Rev. 2/24/2011 12:13:29 PM
(A4) Approval of Policy for Sponsorship and Advertising
Staff recommends that the City Council approve guidelines regarding
sponsorship, advertising and strategic supplier relationships for the City of
Evanston. The policy provides guidelines for the solicitation of advertising and
marketing partnerships. The Development Office, under the direction of the City
Manager, will be responsible for the implementation of this policy.
For Action
(A5) Approval of City of Evanston Advertising Pilot Project
Staff recommends that the City Council support the distribution of a Request for
Proposal (RFP) to implement an advertising pilot project on select City assets
within downtown Evanston and along the City’s lakefront. In order to secure
additional external revenue from non-traditional sources staff recommend that
the City Council approve the creation and distribution of an RFP for an
advertising pilot project, which could provide unrestricted revenue to support the
City’s programs and initiatives.
For Action
(A6) Resolution 6-R-11 Authorizing the City Manager to Enter Into Renewals of
Resident Artist Leases for Spaces at the Noyes Cultural Arts Center
Staff recommends approval of Resolution 6-R-11 authorizing the City Manager to
enter into renewals of resident artist leases for the first year of a three-year lease
term. Revenue from rent payments will be posted to account 3710.53565 (Noyes
Center) in the City of Evanston General Fund.
For Action
(A7) Resolution 12-R-11 Authorizing the General Obligation Bond
Reimbursement
Staff recommends approval of Resolution 12-R-11 by which City Council would
authorize that payments relating to FY2011 Capital Improvement Plan (CIP)
project expenditures up to $10.0 million be reimbursed by the subsequent 2011
General Obligation bond issuance. Total project costs to be funded from this
bond issue are equal to $9,693,500.
For Action
(A8) Resolution 15-R-11 Interfund Loan of $4.0 Million from Parking Fund to
Sewer Fund
Staff recommends the short-term interfund loan of $4.0 million from Parking Fund
to Sewer Fund. This short-term loan is a temporary substitute for the General
Obligation (G.O.) bonds approved to be issued in 2010-11 per the October 11,
2010 Sewer System Report (attached). In order to save on debt issuance costs,
the G.O. Bonds to fund Sewer operations will be combined with the total 2011
Capital Improvements G.O. Bond issue scheduled for the spring of 2011.
For Action
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(A9) Ordinance 08-O-11, Amending City Code Subsection 8-5-3 (D) to Prohibit
Depositing of Yard Waste in Any Street, Alley or Public Place
Staff is recommends introduction of Ordinance 8-O-11 to prohibit yard waste
from being deposited in public places, including streets and alleys, and to
establish a fee schedule for violating the proposed ordinance.
For Introduction
(A10) Ordinance 9-O-11, Amending Title 9, “Public Safety,” Chapter 5, “General
Offenses,” Section 23 “Noises Prohibited” and Other Sections of the City
Code Related to Landscaping Services
Staff recommends City Council introduction of Ordinance 9-O-11 amending City
Code Subsection 9-5-23-(D) “Noises Prohibited” and other Sections of the City
Code related to landscaping services. Staff recommends revising the language of
the ordinance to read “any leaf blower machine,” to include both electric and gas
powered leaf blowers.
For Introduction
(A11) Ordinance 15-O-11, Amending Civil Service Commission Rules
Staff recommends approval of Ordinance 15-0-11 amending the Civil Service
Commission Rules which would grant two (2) preference points to Evanston
residents, charge applicants a reasonable fee for examination, and reduce the
age requirements for applicants from twenty-one (21) to twenty (20) years old.
Suspension of the Rules is requested for Introduction and Action at City Council
meeting on February 28, 2011.
For Introduction and Action
IV. ITEMS FOR DISCUSSION
(APW1) Street Sweeping Discussion
V. COMMUNICATIONS
VI. ADJOURNMENT
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Final
Page 1 of 7
Administration and Public Works
MEETING MINUTES
Administration & Public Works
Monday, February 14, 2011
5:45 P. M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Burrus, Ald. Fiske, Ald. Holmes,
Ald. Jean-Baptiste, Ald. Rainey
Members Absent:
Staff Present: Lara Biggs, Wally Bobkiewicz, Dolores Cortez, Paul D’Agostino,
Joellen Earl, Chief Eddington, Grant Farrar, Doug Gaynor, Louis
Gergits, Paul Gottschalk, Catherine Hurley, Jewell Jackson, Chief
Klaiber, Stefanie Levine, Kevin Lookis, Marty Lyons, Joe McRae,
Sabina Mora, Suzette Robinson, Paul Schneider, Patrick Sheeran,
Dave Stoneback, Evonda Thomas,
Presiding Member: Alderman Holmes
Declaration of Quorum
With a quorum present, Chairman Holmes called the meeting to order at 5:50 P. M.
APPROVAL OF MEETING MINUTES January 24, 2011
It was moved by Ald. Burrus and seconded by Ald. Fiske that the minutes of the
January 24, 2011 meeting be approved.
A voice vote was taken and the minutes were approved.
NEW BUSINESS
ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 1/30/11 $2,270,129.52
It was moved by Ald. Jean-Baptiste and seconded by Ald. Fiske that the payroll
of January 30, 2011 be approved.
A voice vote was taken and A1 was approved.
(A2) City of Evanston Bills through 2/15/11 $3,987,810.05
City of Evanston Credit Card Bills through 12/31/10 $ 73,145.63
Ald. Rainey asked who I/O Solutions was and how the City used them. Joellen
Earl (Administrative Services Director) stated that they are the agency that is
used for the promotional information for testing for the sergeant’s positions. Ald.
Jean-Baptiste asked for a further explanation. J. Earl said that a third party is
brought in for the interviews to produce an eligibility list. Chief Eddington (Chief
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Final
Page 2 of 7
Administration and Public Works
of Police) said many Officers say that this system is difficult but very fair. Ald.
Jean-Baptiste asked how many positions needed to be filled and Chief Eddington
said there is one vacancy Ald. Jean-Baptiste mentioned that a report concerning
the outreach program is due soon. Chief Eddington said the current worker has
accepted another position within the City. Applications are being reviewed with
hopes to fill the position within three to four weeks. As to places served, the
focus is where the youth are and winter is different than summer. Ald. Rainey
asked what Laundry World is about and where it is. Chief Eddington said that he
would get an explanation to the Committee. They are the company that
cleans the blankets for the cellblock. .
It was moved by Ald. Jean-Baptiste and seconded by Ald. Fiske that the bills list
and the Credit Card Bills be approved.
A voice vote was taken and A2 was approved
(A3.1) Approval of 1-Year Contract Extension for Inspections and Repairs for
Heavy Fire Apparatus Vehicles (RFP 10-78)
Staff recommends City Council approval of a one year contract extension
to Wirfs Industries (4201 West Main Street, Mc Henry, IL) in the amount of
$163,000 for the coming year to provide required annual inspections and
repairs for heavy fire apparatus vehicles (RFP 10-78). Funding for this
service is provided by account 7710.65060, “Material to Maintain Autos”
which has a budget of $910,000. These estimated expenditures in the
amount of $163,000 represent 17.9% of this budget.
It was moved by Ald. Burrus and seconded by Ald. Rainey that A3.1 be
approved.
A voice vote was taken and A3.1 was approved
(A3.2) Approval of Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2011
Recommend approval to purchase the outlined insurance policies. The
policies will renew all insurance coverages for the City for Fiscal Year 2011.
Quoted premium totals are $441,581, which is $69,929 less than budgeted
for FY 2011.
Ald. Rainey thought that A & P W should comment on getting a reduction in
premiums. It means either the staff did a good job or there have been less
claims. Grant Farrar (Corporation Counsel/City Attorney) said that the Alderman
is right, it is a combination of those two factors. As the market is beginning to
tighten, the City is trying to get ahead of the curve. Ald. Jean-Baptiste says he
has heard that companies are trying to get employees to practice preventive care
so claims will stay down. G. Farrar noted that as the second step, it is an
important issue to help lower premiums. Implementation of a plan will be done
before next year’s negotiation. Ald. Holmes noted that six companies were
looked at.
It was moved by Ald. Rainey and seconded by Ald. Burrus that A3.2 be
approved.
A voice vote was taken and A3.2 was approved
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Final
Page 3 of 7
Administration and Public Works
(A3.3) Approval of Agreement for Wholesale Water Sales Engineering Services
(RFP 11-41)
Staff recommends City Council approval of an agreement to provide
engineering services associated with wholesale water sales (RFP 11-41) to
Camp Dresser & McKee (CDM) Inc. (125 South Wacker Drive, Suite 600,
Chicago, IL) in the not-to-exceed amount of $56,094. Funding will be
provided from the Water Fund, Account 7125.62180. This account has an
annual allocation of $50,000 for these services. This contract is awarded
for one year and can be renewed in one-year extensions at the City’s
discretion.
Ald. Jean-Baptiste asked that since this request is for a renewable source, what
would the results give to the City. Wally Bobkiewicz (City Manager) said it is
part of the City’s effort to cultivate an expansion in the area of water sales. This
study will provide a better understanding of what the City can do. This is for a
feasibility plan, the City does not have staff to do that. Ald. Rainey asked what
impact there is for going forward since the hydraulic analysis shows that
Evanston cannot provide more water beyond Skokie. W. Bobkiewicz said
multiple factors are being looked into. It is time to fine tune the organizations
judgment. Having more flexibility, the City can talk with the Northwest Water
Commission (NWC). This contract will allow the City to step forward. Ald.
Rainey asked who will pay for the hydraulic analysis to get water from here to
Lincolnwood. W. Bobkiewicz stated that it is a joint payment plan. Much of this
is done on spec, many of the communities that have been addressed are
showing some interest. Ald. Fiske asked about the pressure in the Evanston
system and Dave Stoneback (Director of Utilities) mentioned that our pressure is
rather low and matches Skokie’s. However, it is insufficient to get water to the
corridor communities bordering Skokie. These communities currently get their
water from Chicago.
It was moved by Ald. Jean-Baptiste and seconded by Ald. Burrus that A3.3 be
approved.
A voice vote was taken and A3.3 was approved
(A3.4) Approval of Contract for Supply of Aluminum Sulfate (Bid 11-47)
Staff recommends City Council approval to award a contract for the
purchase of aluminum sulfate (Bid No. 11-47) to USALCO (1120 Middle
River Road, Baltimore, MD) in the amount of $179,103.60. Funding for this
work will be from the Water Fund, Account 7110. This account has a
budget of $420,665 allocated for the purchase of chemicals utilized in the
water treatment process.
It was moved by Ald. Burrus and seconded by Ald. Rainey that A3.4 be
approved.
A voice vote was taken and A3.4 was approved
(A3.5) Approval of Contract Award for the 1964 Filter Addition Rehabilitation
Project (Bid 11-39)
Staff recommends City Council approval to award a contract for the 1964
Filter Addition Rehabilitation Project (Bid No. 11-39) to Keno and Sons
Construction Company (33 North Waukegan Road, Suite 204, Lake Bluff, IL)
in the amount of $3,433,285. Funding for this work will be from the Water
Page 26 of 399
Final
Page 4 of 7
Administration and Public Works
Fund, Account 733048. This account has a budget allocation of $4,100,000
($2,900,000 in FY 2011 and $1,200,000 in FY 2012).
It was moved by Ald. Rainey and seconded by Ald. Burrus that A3.5 be
approved.
A voice vote was taken and A3.5 was approved
(A3.6) Approval of Pre-qualification of Contractors for Cured-In-Place Pipe
Rehabilitation of Sewers Mains (RFQ 11-40)
Staff recommends approval of American Pipe Liners, Inc. (310 W. Grand
Lake Blvd, West Chicago, IL), Insituform Technologies, USA, Inc. (17988
Edison Ave., Chesterfield, MO), Kenny Construction Company (2215
Sanders Rd., Northbrook, IL), Michels Corporation (817 W. Main St.,
Brownsville, WI), SAK Construction, LLC. (102 N. Cool Springs Rd.,
O’Fallon MO), Utility Service Authority, LLC, (6001 Schooner Dr., Belleville,
MI), and Visu-Sewer, Inc. (W230 N4855 Betker Drive, Pewaukee, WI), as pre-
qualified contractors to perform Cured-In-Place Pipe (CIPP) rehabilitation in
the City’s sewer system for a three-year period (2011, 2012 and 2013).
It was moved by Ald. Rainey and seconded by Ald. Burrus that A3.6 be
approved.
A voice vote was taken and A3.6 was approved
(A3.7) Approval of Contract for Comprehensive Parking Garage Repair Project
Staff recommends award of the 2011 Comprehensive Parking Garage
Repair Project to Wiss, Janney, Elstner Associates, Inc. (330 Pfingsten
Road, Northbrook, IL) at a total cost of $202,350. Funding provided by
FY2011 Capital Improvement Program (CIP) budget of $2,100,000 (CIP
#416138 established by the Parking Fund and allocated for these repairs)
Ald. Rainey asked for a refresher on this project. Stefanie Levine (Assistant
Superintendent of Parks/Forestry & Management Facilities) noted that there are
numerous issues in all the garages, structural, electrical and plumbing. Ald.
Rainey asked specifically what the problems at the Sherman Garage are. Marty
Lyons (Assistant City Manager) said that one example is that ten years ago,
large portions of concrete were shaved off the roofs so larger vehicles could get
through the garages. The supports are still okay but must be reviewed. The
flooring is okay but the I-beams need to be looked at. Ald. Rainey stated that
before this work was recommended, there was an engineering report. S. Levine
said that this is to have a work plan created. Wiss wants to take additional core
samples. Ald. Rainey asked what would be done if the samples show that it is
worse than anticipated. S. Levine related that in most cases it is damage
inherent in the rock used in the cement. The main fault may come down to salt
brought in by the cars, it can leach through the floors and degrade the concrete.
Does the City, Ald. Rainey asked, have any regulations in place allowing this
work to be watched while it is being performed. S. Levine stated that that
function is done by an independent firm, not the City or Wiss.
It was moved by Ald. Rainey and seconded by Ald. Burrus that A3.7 be
approved.
A voice vote was taken and A3.7 was approved
Page 27 of 399
Final
Page 5 of 7
Administration and Public Works
(A4) Resolution 8-R-11 Authorizing the Lease of 2022 Central Street, Evanston
to Patio, Inc. d/b/a Perennials
Staff recommends City Council approval of Resolution 8-R-11 authorizing
the lease between the City of Evanston and Patio, Inc. doing business as
Perennials for the storefront at 2022 Central Street, Evanston adjacent to
the North Branch of the Evanston Public Library for the period from March
1, 2011 through February 28, 2014. The monthly rental rates will be $2,900
for the term from March 1, 2011 through February 29, 2012; $3,000 from
March 1, 2012 through February 28, 2013; and $3,100 from March 1, 2013
through February 28, 2014.
Ald. Burrus asked what the normal rental rate is for a building of this kind. Paul
Gottschalk (Library Administrator) said a survey was performed by Community &
Econ Development and these rates fall in range. Higher rates for other rentals
are for rentals that are vacant. Ald. Burrs asked that with the new library
structure, where does the revenue go and if the library closes will the City get
more rent. W. Bobkiewicz stated that for now, the property is an asset of the City
of Evanston and the rent is paid into the general fund. A combined space would
be very large and hard to lease. This seems appropriate for the time. If the
library closes, the City will have to look at it again. Ald. Burrus said since you
said it is under the City’s jurisdiction, in the future we shall need to talk about City
and Board relations. Ald. Fiske noted that the negotiators did a great job.
It was moved by Ald. Jean-Baptiste and seconded by Ald. Fiske that A4 be
approved.
A voice vote was taken and A4 was approved
(A5) Resolution 10-R-11 Approving the General Obligation Debt Funded Capital
Improvements Program
The City Council approved the Capital Improvements Program on 11-22-10,
with the exception of the General Obligation Debt funded projects. Staff
presented a summary of these projects at the City Council Meeting on 01-
10-11, at which time the City Council requested additional information and
directed the City Manager to reduce the proposal by approximately
$1,000,000. Resolution 10-R-11 contains the recommendation of the City
Manager, which reduces the General Obligation Debt funding request by
approximately $1,000,000.
Ald. Burrus asked what the dollars allocated to the Ecology Center greenhouse
would cover. J. Earl said that the reduced amount is equal to the grant matched
dollar amount applied for. If unsuccessful in obtaining the grant, the Council will
be asked to refund the project at the original level. Ald. Burrus asked if the City
knew what the contingency funds could cover. J. Earl stated that the monies are
for the Noyes Center and the Fog/Signal houses. If necessary, the work will
have to be postponed. However, the work needs to be done and we will have to
work within the budget. Ald. Burrus asked what happens if the City cannot fix the
Fog/Signal houses. W. Bobkiewicz said that it is desirable to have some
flexibility. If the roof at Noyes cannot be made waterproof, then a tarp may have
to be put in place. Noyes has to be made safe. I have asked Parks/Recreation to
look into alternatives for the Fog/House classes. Doug Gaynor (Director Parks,
Recreation & Community Services Department) said that he has been in contact
Page 28 of 399
Final
Page 6 of 7
Administration and Public Works
with District 65 for support. The City may have to reduce the number of classes
offered. We are comfortable with the 350K number. Ald. Jean-Baptiste asked
what is being done for Green Bay Road pedestrian safety. Suzette Robinson
(Public Works Director) acknowledged that there have been complaints about the
blind spot at Emerson and Green Bay. Paul Schneider (City Engineer) said his
department is trying to redesign that particular area, the complete circle section.
They are looking to make the crossing closer to where the pedestrians are. This
spring we are going out to do a study. W. Bobkiewicz said that the chart on page
155 shows what is being recommended. Ald. Rainey asked who made the
recommendations and W. Bobkiewicz said that he did. Ald. Holmes mentioned
that funds are now shown in the contingency line. Ald. Fiske asked to be
supplied with a list of what Federal dollars or grants are available. W.
Bobkiewicz said it would be provided. Ald. Fiske asked if there has been any
meetings with the Lighthouse Commission and Board. W. Bobkiewicz said that
there are larger issues currently. There will be a meeting in March. One
question is, should the Park District take more responsibility. Some measures
have to be temporary until the larger issues are resolved.
It was moved by Ald. Jean-Baptiste and seconded by Ald. Fiske that A5 be
approved.
A voice vote was taken and A5 was approved
(A6) Resolution 11-R-11 Authorizing an Increase to the FY2011 City of Evanston
Budget to a New Total of $198,928,176
Resolution 11-R-11 amending the 2011 Budget accompanies the request to
fund the final portion of the Capital Improvements Program through
General Obligation Bonds. It also increases the Economic Development
Fund Budget by $250,000, and includes an increase for Special Service
Area #4 of $17,918 which was included in the tax levy adopted on
December 13, 2010. Resolution 11-R-11 increases the City’s FY 2011
budget by $5,346,418, from $193,581,758 to $198,928,176.
It was moved by Ald. Rainey and seconded by Ald. Jean-Batiste that A6 be
approved.
A voice vote was taken and A6 was approved
(A7) Approval of “Letter of Intent” to the Temperature Equipment Corporation
for Main Library Cooling Chiller Replacement Project
Staff recommends approval to issue a letter of intent to the Temperature
Equipment Corporation (TEC) (17725 Volbrecht Rd., Lansing, IL) for the
Main Library Chiller Replacement Project as proposed in the current 2010-
2011 Capital Improvement Program. In order to proceed with this project,
staff requires approval to issue a letter of intent to TEC to build Carrier
HVAC Chiller equipment required for the project. The equipment purchase
price of $149,198 will be incorporated into the project’s general
construction contract scheduled for bidding this month. Funding is
provided by 2010-2011 CIP account #415950 for $30,000 and the 2011 CIP
account #415950 of $275,000.
It was moved by Ald. Fiske and seconded by Ald. Rainey that A7 be approved.
A voice vote was taken and A7 was approved
Page 29 of 399
Final
Page 7 of 7
Administration and Public Works
(A8) Ordinance 14-O-11, Increasing the Number of Class P Liquor Licenses to
permit issuance to Few Spirits
The Local Liquor Commissioner recommends passage of Ordinance 14-O-
11, amending Section 3-5-6-(P) of the City Code to increase the number of
Class P liquor licenses from 0 to 1 to permit issuance to Few Spirits, LLC,
d/b/a “Few Spirits,” 918 Chicago Avenue.
It was moved by Ald. Rainey and seconded by Ald. Fiske that A8 be approved.
A voice vote was taken and A8 was approved
ADJOURNMENT
Ald. Jean-Baptiste moved and Ald. Rainey seconded a motion to adjourn.
A voice vote was taken and the motion was approved at 6:55 P. M., February 14, 2011.
Respectfully Submitted,
Phillip Baugher
Administrative Secretary, Administrative Services
Page 30 of 399
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: February 22, 2011
Recommended Action: Staff recommends approval of the city of Evanston
Payroll and Bills List.
Summary:
Payroll – January 31, 2011 through February 13, 2011 $2,522,639.35
Bills List – February 27, 2011 $2,212,467.23
(General Fund Amount- $837,175.39)
Attachments: Bills List
For City Council meeting of February 28, 2011 Item #A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
Page 31 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.21680 CHICAGO TRANSIT AUTHORITY 901 *RTA/CTA CHICAGO CARD PLUS PAY 776.00
100.10260 PETTY CASH - RON MORELLI *PETTY CASH REIMB. MAIL/PARK 514.97
100.22725 VERIZON WIRELESS (25505)WIRELESS SERVICE 364.15
100.41420 JACKSON, ANTHONY SEIZED FUNDS RETURN COURT ORDE 200.00
1,855.12
1300 CITY COUNCIL
1300.62285 AARYNN/ALLYSSA TRUCKING COUNCIL MAIL DELIVERY 110.81
1300.62295 NORTHWEST MUNICIPAL CONFERENCE *LEGISLATIVE BRUNCH-4 INDV.120.00
1300.62285 AARYNN/ALLYSSA TRUCKING COUNCIL MAIL DELIVERY 110.81
1300.62360 U S CONFERENCE OF MAYORS MEMBERSHIP/US CONF. OF MAYORS 5,269.00
5,610.62
1505 CITY MANAGER
1505.65095 OFFICE DEPOT BLANKET P.O. FOR FY 10-11 1.59
1505.65095 OFFICE DEPOT BLANKET P.O. FOR FY 10-11 20.92
1505.62295 HILTON GARDEN INN SUSTAINABILITY MEETING/CMANG.251.46
1505.65095 OFFICE DEPOT BLANKET P.O. FOR FY 10-11 28.97
1505.62295 NORTHWEST MUNICIPAL CONFERENCE *LEGISLATIVE BRUNCH-4 INDV.40.00
1505.62295 BOBKIEWICZ, WALTER BREAKFAST BLIZZARD/BIG 10 MANG 86.27
1505.62295 BOBKIEWICZ, WALTER BREAKFAST BLIZZARD/BIG 10 MANG 60.00
1505.65010 PIONEER PRESS SUBSCRIPTION 40.00
529.21
1510 PUBLIC INFORMATION
1510.62205 THE WBEZ ALLIANCE, INC.ETHNIC/LAKESHORE ART SPOTS 1,850.00
1510.62665 EVANSTON COMMUNITY MEDIA CENTE OPERATIONAL EXP-FEB. 2011 16,500.00
1510.62205 PIONEER PRESS BUDGET AD 391.00
18,741.00
1535 SUSTAINABILTY GRANT
1535.62205 NATIONAL GRAPHX & IMAGING CAR FREE DAY BANNER 1,680.00
1535.62458 WINDY CITY PRESS BUSINESS CARDS 17.88
1535.55253 ACTIVE TRANSPORTATION ALLIANCE CAR FREE DAY BIKE RACKS 200.00
1,897.88
1705 LEGAL ADMINISTRATION
1705.52570 HILL, KATHERINE COMPLIANCE TKT REFUND 50.00
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 41.08
1705.62345 FEDERAL EXPRESS CORP.SHIPPING 39.35
1705.62295 IL LAW ENFORCEMENT TRAINING & LABOR/EMPL. LAW UPDATE 295.00
1705.52570 GILLESPIE, CHARLES COMPLIANCE TKT REFUND 35.00
1705.62360 AGONIS, KATHERINE E REIMB. ARDC 289.00
1705.65010 ASPEN PUBLISHERS HANDBOOK OF IL EVIDENCE 250.00
1705.65010 WEST PUBLISHING CORP.INFORMATION CHARGES 637.45
1,636.88
1905 ADM.SERVICES- GENERAL SUPPORT
1905.65095 OFFICE DEPOT AD 38.40
38.40
1Page 32 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1910 FINANCE DIVISION - REVENUE
1910.65045 THIRD MILLENNIUM ASSOC SERVER FEE 675.00
1910.65095 OFFICE DEPOT CREDIT CALENDAR 5.79-
1910.65095 SECURE PRODUCTS CORPORATION SECURITY BAGS 558.36
1910.65095 OFFICE DEPOT CORRECTION TAPE 17.21
1910.65095 OFFICE DEPOT STAPLER & PAPER CLIPS 27.53
1910.65095 OFFICE DEPOT SELF INKING DATER 9.24
1910.65095 OFFICE DEPOT DATE STAMPER 219.18
1910.62431 GARDA CL GREAT LAKES, INC.CASH PICKUP SERVICES 1,519.19
1910.62315 MAIL SORT, INC.MAIL ROOM POSTAGE 203.30
1910.52010 WILSON, VIOLA C.DUPLICATE PAYMENT-STICKER 75.00
1910.62431 GARDA CL GREAT LAKES, INC.PICK UP SERVICES 53.60
1910.65095 OFFICE DEPOT OFFICE SUPPLIES 2010-2011 5.79
1910.64541 AZAVAR TECHNOLOGIES AUDIT OF COMED 986.34
1910.52010 PICHARD, DANIELLE STICKER REFUND 75.00
1910.52010 BECKMAN, PETER STICKER REFUND 75.00
1910.52010 WEBB, DULCY STICKER REFUND 37.50
1910.52010 DWORAK, EUGENE K.STICKER REFUND 37.50
1910.52010 CHARTOFF, JACOB M.STICKER REFUND 75.00
1910.52010 PRESCOTT, ROBERT STICKER REFUND 75.00
1910.52010 SHELLEY, GRACIELA STICKER REFUND 75.00
1910.52010 PRANIAN, HARVEY STICKER REFUND 75.00
1910.52010 RENTERIA, JOSE STICKERS REFUND 225.00
1910.52010 GIFFORD, CAROLYN D.STICKER REFUND 75.00
1910.52010 ROTH, PHILIP STICKER & PERMIT REFUND 90.00
1910.52010 FORKER, A.R.STICKER REFUND 37.50
1910.52010 BIDDLE, KATHERINE REPLACEMENT COST 10.00
1910.52010 HAVELL, FRED STICKER REFUND 75.00
1910.52010 ANTHONY, ROBERT STICKER REFUND 30.00
1910.52010 JOHNSON, KARI STICKER REFUND 75.00
1910.52010 AT & T SERVICES TRUCK FEE REFUND 52.00
1910.62449 DUNCAN PARKING TECHNOLOGIES, I METER REPAIRS 34,721.39
1910.62449 DUNCAN PARKING TECHNOLOGIES, I METER REPAIRS 32,019.73
1910.52010 DRAKE, JEFFREY STICKER REFUND 75.00
1910.52010 HACKETT, TERRANCE STICKER REFUND 75.00
1910.52010 BALTAG, ELENA STICKER REFUND 75.00
1910.52010 OKPALA, ANGELA N.STICKERS REFUND 225.00
1910.52010 AUTOMOTIVE RENTALS, INC.STICKER REFUND 75.00
1910.52010 AGNELLA MATIC STICKER REFUND 75.00
1910.52010 FINKLESTEIN, REBECCA STICKER REFUND 113.00
1910.52010 MISCINSKI, PETER STICKER REFUND 75.00
1910.52010 AVILA, MAE STICKER REFUND 75.00
1910.52010 CHRISTON, SARAH STICKER REFUND 75.00
1910.52010 MC EVOY, JUDY STICKER REFUND 75.00
1910.52010 HAVELL, OLYA STICKER REFUND 75.00
1910.52010 LEINEWEBER, JOHN STICKER REFUND 75.00
1910.52010 HAMMERSTEADT, HAROLD STICKER REFUND 75.00
1910.52010 MOONEY, JOHN STICKER REFUND 75.00
1910.52010 SORENSEN, JOHN STICKER REFUND 75.00
73,667.57
2Page 33 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1920 FINANCE DIVISION - ACCOUNTING
1920.65095 OFFICE DEPOT OFFICE SUPPLIES 2010-2011 28.65
1920.65095 OFFICE DEPOT OFFICE SUPPLIES 2010-2011 161.78
1920.65095 OFFICE DEPOT OFFICE SUPPLIES 2010-2011 61.36
251.79
1929 HUMAN RESOURCE DIVISION
1929.65095 OFFICE DEPOT AUDIO TAPE/LABELS 15.82
1929.65095 OFFICE DEPOT TONER 47.36
1929.62270 HEALTH ENDEAVORS, S.C.PRE EMPLOYMENT PHYSICALS 1,460.00
1929.62274 TRANS UNION CORP BACKGROUNG CRIME ANALYST 17.13
1929.62160 LASER ASSOC., STEPHEN A.PSYCHOLOGICALS 3,300.00
4,840.31
1932 INFORMATION TECHNOLOGY DIVI.
1932.62340 DARR, MAURICE YEARLY MAINT. 2011 1,000.00
1932.62340 ORACLE AMERICA, INC.DATA BASE ENTEPRISE 3,124.24
1932.62250 INFORMATION SYSTEMS GROUP, INC BLUE COAT ANNUAL NEXT DAY HW 2,465.00
1932.62250 CDW GOVERNMENT INC.DATA CENTER UPS SYS MAINTENANC 2,850.00
1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 846.24
1932.62380 US Bank COPIER EQUIPMENT AGREEMENT 3,203.04
1932.65605 SOUND INC.MAINT. CONTRACT NEC 2400 824.16
1932.62340 ORACLE CORPORATION SALES SOFTWARE UPDATE/LISCN.463.29
1932.62175 IRON MOUNTAIN OSDP SERVICE AGREEMENT 429.26
1932.64505 AT & T BUSINESS SERVICE/TELECOMMUN.6.39
1932.64505 AT & T 8100 MONTHLY CHARGES 37.98
1932.65615 COMCAST CABLE CABLE SERVICES 159.80
1932.62380 UNITED BUSINESS SOLUTIONS, LLC *AUGUST COPIER LEASE AGMNT.1,023.42
16,432.82
1941 PARKING ENFORCEMENT & TICKETS
1941.52505 MARTIN, PETER BOOT FEE RETURNED 60.00
1941.52530 MARTIN, PETER BOOT FEE RETURNED 125.00
1941.65095 OFFICE DEPOT TONER, NOTES OFFICE SUPPLIES 127.93
1941.62451 NORTH SHORE TOWING TOWING 4,350.00
1941.64005 COMED ELECTRICITY SUPPLY SERVICE 298.08
1941.64005 COMED ELECTRICITY SERVICES 169.43
1941.62451 KATRIS, MARY FUNTEAS TOW REFUND 185.00
1941.52505 BURGHER, LESTER PARKING TICKET REFUND 25.00
1941.62451 NORTH SHORE TOWING TOWING 3,575.00
8,915.44
2101 COMMUNITY DEVELOPMENT ADMIN
2101.65095 OFFICE DEPOT ADDTL OFFICE SUPPLIES 29.68
2101.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 49.14
78.82
2115 HOUSING CODE COMPLIANCE
2115.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 36.14
2115.62190 GARRISON, LARRY INSPECTION SERV.90.00
2115.65095 OFFICE DEPOT BLANKET FY10-11; USERS: BOBBIE 7.40
2115.65095 OFFICE DEPOT BLANKET FY10-11; USERS: BOBBIE 28.74
2115.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 298.39
3Page 34 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2115.62345 CHICAGO TITLE INSURANCE OWNERSHIP SEARCH 60.00
2115.65095 OFFICE DEPOT CREDIT PENS 36.14-
484.53
2120 HOUSING REHABILITATION
2120.62190 OCCUPATIONAL TRAINING & SUPPLY SUPPLIES/LEAD PAINT TESTING 40.17
2120.62210 WINDY CITY PRESS BUSINESS CARDS TED PATRIKA 7.99
2120.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 98.28
156.44
2126 BUILDING INSPECTION SERVICES
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 300.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,080.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,688.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00
2126.62205 PIONEER PRESS ADDTL ADVERTISING EXPENSE 26.40
2126.62205 PIONEER PRESS ADDTL ADVERTISING EXPENSE 62.40
2126.62205 PIONEER PRESS ADDTL ADVERTISING EXPENSE 68.80
2126.62205 PIONEER PRESS ADDTL ADVERTISING EXPENSE 40.00
2126.62205 PIONEER PRESS ADDTL ADVERTISING EXPENSE 60.80
2126.62205 PIONEER PRESS ADDTL ADVERTISING EXPENSE 43.20
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 240.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 25.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 425.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 500.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 150.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 125.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 25.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 600.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,720.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,656.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 4,608.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 4,000.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 225.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62150 MOSHE CALAMARO & ASSOC STRUCTURAL ENG. SERV.190.00
2126.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 52.46
2126.65095 TEUTEBERG INC CERTIFICATE/ELEV. INSPECTION 490.22
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 240.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 450.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,912.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 575.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 200.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,656.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00
4Page 35 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 1,000.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 100.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 75.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,528.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 75.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 50.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,848.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 4,416.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 32.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 250.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 250.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 25.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 2,432.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 4,704.00
2126.52080 J.M. JOHNSON ROOFING, INC.REFUND PERMIT FEE 124.00
2126.62464 LAMBERG, BRIAN K ELECTRICAL INSPECTIONS 125.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 1,984.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 400.00
52,612.28
2128 HOMELESS SERVICES
2128.67110 CONNECTIONS FOR THE HOMELESS SHELTER GRANT PRGM DECEMBER 10 1,613.60
1,613.60
2135 ECONOMIC DEVELOPMENT DIVISION
2135.65090 FULLIFE SAFETY CENTER BLANKET PO SUPPLIES: CAM HERTH 350.04
350.04
2150 HPRP GRANTS
2150.63163 LIFT DRAW DOWN REQUEST HPRP 750.00
750.00
2205 POLICE ADMINISTRATION
2205.64015 NICOR 0632 MONTHLY CHARGES 293.41
2205.68205 PACK, ADAM REIMB. SNOW EMERGENCY HOTEL-1 44.27
2205.68205 POYA, MARK A REIMB. SNOW EMERGENCY HOTEL-1 44.27
2205.68205 SANTILLO, VINCE REIMB. SNOW EMERGENCY HOTEL-2 88.54
2205.62375 SIMPLEX GRINNELL ON-SITE SERVICE TIME CLOCK 398.00
2205.62210 SIR SPEEDY PRINTING GENERAL INFO. HANDBOOK 986.44
2205.68205 SOSA, ANTHONY REIMB. SNOW EMERGENCY HOTEL-1 44.27
2205.68205 TAMBURRINO, CHRISTOPHER REIMB. SNOW EMERGENCY HOTEL-1 44.27
2205.68205 LEONTIEV, VYCHESLAV REIMB. SNOW EMERGENCY HOTEL-1 44.27
2205.62375 L3 COMMUNICATIONS EMA MOBILE-VISION IN-CAR VIDEO 1,400.00
5Page 36 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2205.62375 L3 COMMUNICATIONS EMA DEP2706 YEAR 4 3,575.00
2205.62375 L3 COMMUNICATIONS EMA STD YR 2 2,750.00
2205.62375 L3 COMMUNICATIONS EMA FOR MVD-RD1616 YR2 1,485.00
2205.64005 COMED MONTHLY CHARGE 108.73
2205.64005 COMED MONTHLY CHARGE 617.29
2205.68205 BAUMGART, WALTER REIMB. HOTEL SNOW EMERGENCY 88.54
2205.68205 BROWN, RUSSELL REIMB. HOTEL SNOW EMERGENCY 88.54
2205.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,568.87
2205.64005 COMED MONTHLY CHARGES 113.79
2205.68205 MOORE, THOMAS J REIMB. SNOW EMERGENCY HOTEL-2 88.54
2205.68205 DE LEON, ERVIN REIMB. HOTEL SNOW EMERGENCY 44.27
2205.62360 EDDINGTON, RICHARD REIMB. MEMBERSHIP RENEWALS 156.00
2205.65125 EVANSTON FUNERAL & CREMATION REMOVALS 1,224.00
2205.68205 GARNER, JASON REIMB. SNOW EMERGENCY HOTEL 44.27
2205.68205 JONES, MICHAEL REIMB. SNOW EMERGENCY HOTEL-2 88.54
2205.62375 L3 COMMUNICATIONS RECORDER ASSY 575.50
2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES .90
2205.65040 LEMOI HARDWARE PLUG-INS OIL REFILL 19.95
2205.65040 LEMOI HARDWARE BULB-TUBE 36.29
2205.68205 MCCRAY, COREY REIMB. SNOW EMERGENCY HOTEL-2 88.84
2205.68205 MESSING, TIMOTHY J REIMB. SNOW EMERGENCY HOTEL-1 44.27
2205.68205 MORAN, PATRICK R REIMB. SNOW EMERGENCY HOTEL-1 44.27
2205.68205 NORTHWESTERN UNIVERSITY GRADUATION POLICE STAFF/COMMAN 132.00
2205.62375 ALARM DETECTION SYSTEMS, INC. QUARTERLY CHARGES/ MAR-MAY 402.36
17,773.50
2210 PATROL OPERATIONS
2210.65020 UNIFORMITY, INC.CREDIT POLICE POLO SHRTS 69.90-
2210.65020 CHICAGO BADGE & INSIGNIA HATSHIELD 44.15
2210.65020 CHICAGO BADGE & INSIGNIA REPAIR HATSHIELD 12.02
2210.65020 VCG UNIFORM UNIFORMS 13.90
2210.65020 VCG UNIFORM UNIFORMS 244.35
244.52
2240 POLICE RECORDS
2240.65095 GALLS INCORPORATED DISPOSABLE TRANZPORT HOOD 72.98
2240.65095 OFFICE DEPOT CREDIT BINDERS 20.64-
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 11.56
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 19.66
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 5.42
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 32.85
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 258.02
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 44.66
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 52.31
2240.65095 LEMOI HARDWARE PROPERTY DROPCLOTH 10X20'4.54
2240.65095 LEMOI HARDWARE PROPERTY DROPCLOTH 4.54
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 77.52
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 152.61
2240.65095 ILLINOIS PAPER COMPANY FY10-11 BLANKET PO FOR 93.50
809.53
2250 SERVICE DESK
6Page 37 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2250.65125 SIMPLEX GRINNELL REPAIRED LEAKING DRAIN VALVE 584.00
2250.65125 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 168.00
2250.65125 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 342.74
1,094.74
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 46.20
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 115.50
161.70
2260 OFFICE OF ADMINISTRATION
2260.62295 OSTAP, ANNA REIMB. LUNCHES FIREARMS INST 60.00
2260.65015 GIL HEBARD GUNS, INC.AMMO 1,994.00
2260.62295 SOSA, ANTHONY REIMB. LUNCHES FIREARMS INST 60.00
2260.65015 GIL HEBARD GUNS, INC.AMMO 188.60
2260.65015 GIL HEBARD GUNS, INC.AMMO 232.40
2260.62295 SYED, SOPHIA EMERG. BASED SPANISH/LAW ENFOR 36.00
2,571.00
2265 NEIGHBORHOOD ENFORCEMENT TEAM
2265.65020 J. G. UNIFORMS, INC US ARMOR BODY ARMOR 599.00
599.00
2270 TRAFFIC BUREAU
2270.65125 LLOYD, JOHN TOW REFUND 145.00
2270.65085 JOHNSON LOCKSMITH, INC.DOUBLE SIDED KEY 15.00
2270.65125 DYBUNCIO, PATRICIA TOW REFUND 185.00
345.00
2280 ANIMAL CONTROL
2280.65025 PETSMART CAT LITTER 107.82
2280.62225 ANDERSON PEST CONTROL SERVICE FEBRUARY 2011 50.25
158.07
2305 FIRE MGT & SUPPORT
2305.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 708.63
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 61.90
2305.64015 NICOR 0632 MONTHLY CHARGES 2,094.37
2305.64015 NICOR 0632 MONTHLY CHARGES 700.49
2305.62518 SIMPLEX GRINNELL FIRE ALARM SERVICE 1,211.25
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 30.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 61.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 36.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 47.85
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 58.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 158.55
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 107.85
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 110.70
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 151.40
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 79.75
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 475.00
2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,575.46
2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,568.87
7Page 38 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,615.40
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 412.10
2305.62270 HEALTH ENDEAVORS, S.C.ANNUAL MEDICAL EVALUATIONS 9,785.00
2305.62270 HEALTH ENDEAVORS, S.C.ANNUAL MEDICAL EVALUATIONS 9,600.00
2305.62270 HEALTH ENDEAVORS, S.C.ANNUAL MEDICAL EVALUATIONS 9,991.00
2305.62270 HEALTH ENDEAVORS, S.C.5,161.00
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 80.80
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 153.45
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 77.85
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 64.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 148.70
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 74.80
2305.65020 AIR ONE EQUIPMENT UNIFORM ISSUE 285.00
2305.65020 AIR ONE EQUIPMENT UNIFORM ISSUE 293.00
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 65.70
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 96.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 96.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 36.80
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 36.80
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 43.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 196.50
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 150.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 158.65
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 41.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 151.75
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 64.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 63.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 273.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 102.75
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 64.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 82.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 282.35
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 43.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 372.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 39.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 129.85
2305.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 733.27
51,316.29
2310 FIRE PREVENTION
2310.62210 WINDY CITY PRESS BUSINESS CARDS 17.88
2310.62210 WINDY CITY PRESS STATIONARY 23.10
2310.62360 ILLINOIS FIRE INSPECTORS ASSOC FIRE INSPECTION MEMBERSHIP 95.00
135.98
2315 FIRE SUPPRESSION
2315.65040 LAPORT INC JANITORIAL COMMODITIES 717.17
2315.65075 PHYSIO-CONTROL, INC.LP12 CHART PAPER 170.75
2315.62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 285.76
2315.62522 AIR ONE EQUIPMENT COMPRESSOR SERVICE/AIR QUALTY 598.90
2315.53675 ANDRES MEDICAL BILLING MONTHLY AMBULANCE CHARGES/JAN.5,212.57
8Page 39 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2315.62522 AIR ONE EQUIPMENT AIR QUALITY TEST 145.00
2315.62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 412.71
7,542.86
2407 HEALTH SERVICES ADMIN
2407.62360 ILLINOIS PUBLIC HEALTH ASSOCIA *REPLACES CHK 376849 500.00
500.00
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62468 NATIONAL CINEMEDIA, LLC ON SCREEN AD 525.00
2435.65095 OFFICE DEPOT OFFICE SUPPLIES 82.71
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00
2435.62210 FEDEX KINKO'S - CAS PRINTING FY 10/11 129.00
763.71
2440 VITAL RECORDS
2440.65095 MSF GRAPHICS, INC.BIRTH CERTIFICATES 201.99
2440.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2020/11 39.02
2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 1,164.00
1,405.01
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2020/11 3.92
3.92
2535 SUBSIDIZED TAXICAB PROGRM
2535.62210 PRINTED WORD, THE TAXI COUPONS 265.00
265.00
2610 MUNICIPAL SERVICE CENTER
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 120.50
2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID 330.23
2610.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 11,303.04
2610.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 3,478.05
2610.65020 AIRGAS SAFETY INC FALL ISSUE UNIFORMS/RAIN GEAR 154.00
2610.65020 UNIFORMS TO YOU CREDIT UNIFORMS 120.50-
2610.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 1,485.00
2610.62440 OVERHEAD, INC.OVERHEAD DOOR MAINTENANCE 65.66
2610.62440 OVERHEAD, INC.OVERHEAD DOOR MAINTENANCE 324.34
2610.62440 OVERHEAD, INC.OVERHEAD DOOR MAINTENANCE 837.97
2610.64005 COMED MONTHLY CHARGE 190.72
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 137.25
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 15.95
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 120.50
18,442.71
2625 ENGINEERING
2625.65010 SIDWELL CO., THE COOK CTY ATLAS SERVICE 134.70
2625.62280 FEDERAL EXPRESS CORP.SHIPPING 17.63
152.33
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64008 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 477.65
2640.64006 COMED MONTHLY CHARGES 649.63
1,127.28
9Page 40 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2670 STREET AND ALLEY MAINTENANCE
2670.62415 SAFETY-KLEEN DISPOSAL OF OLD DEICING FLUID 1,549.00
2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE 800.40
2,349.40
2675 STREET CLEANING
2675.62295 ILLINOIS DEPARTMENT OF AGRIC- PEST CONTROL LISN. APPLICATION 15.00
2675.62295 ILLINOIS DEPARTMENT OF AGRIC- PEST CONTROL LISN. APPLICATION 15.00
2675.62295 NORTHEASTERN ILLINOIS PUBLIC S NIPSTA TRAINING 50.00
2675.62295 ILLINOIS DEPARTMENT OF AGRIC- PEST CONTROL LISN. APPLICATION 15.00
95.00
2680 SNOW AND ICE CONTROL
2680.65015 MORTON SALT ROCK SALT 30,087.53
2680.65015 MORTON SALT ROCK SALT 23,721.11
2680.65015 MORTON SALT ROCK SALT 27,717.83
2680.65015 MORTON SALT ROCK SALT 4,746.29
86,272.76
2685 REFUSE COLLECT & DISPOSAL
2685.62390 FLOOD BROTHERS DISPOSAL & RECY CONTRACT EXTENSION 18,300.00
2685.62390 FLOOD BROTHERS DISPOSAL & RECY MONTH TO MONTH CONTRACT 55.74
2685.62390 FLOOD BROTHERS DISPOSAL & RECY MONTH TO MONTH CONTRACT 3.72
2685.62210 QUARTET COPIES RECYCLING PRINTING 380.00
2685.62390 FLOOD BROTHERS DISPOSAL & RECY CONDO REFUSE 43,228.00
2685.62405 WELLS FARGO BANK- SWANCC SWANCC DISPOSAL-RECYCLING 6,174.46
2685.62415 GROOT RECYCLING & WASTE SERVIC RESIDENTIAL REFUSE SERVICES 257,292.00
325,433.92
2690 RESIDENTIAL RECYCLING COL
2690.64005 COMED MONTHLY CHARGE 315.20
315.20
2805 CHILDREN'S SERVICES
2805.65630 BOOK WHOLESALERS INC.BOOKS 184.49
2805.65630 BAKER & TAYLOR BOOKS 61.82
2805.65630 BOOK WHOLESALERS INC.BOOKS 202.50
2805.65630 COMIX REVOLUTION, INC.BOOKS 99.90
2805.65630 BAKER & TAYLOR BOOKS 260.14
2805.65630 BAKER & TAYLOR BOOKS 368.87
2805.65630 BAKER & TAYLOR BOOKS 842.06
2805.65641 MIDWEST TAPE AV 134.94
2805.65641 MIDWEST TAPE AV 69.98
2805.65630 BAKER & TAYLOR BOOKS 260.50
2805.65630 BOOK WHOLESALERS INC.BOOKS 21.43
2805.65630 BAKER & TAYLOR BOOKS 226.55
2805.65630 BAKER & TAYLOR BOOKS 285.26
2805.65630 BOOK WHOLESALERS INC.BOOKS 15.56
2805.61055 NORTHWESTERN UNIVERSITY WORK- JANUARY 2011 WORK-STUDY 187.88
3,221.88
2806 ADULT SERVICES
2806.65630 BAKER & TAYLOR BOOKS 592.31
2806.65630 BAKER & TAYLOR BOOKS 494.95
10Page 41 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2806.65630 BAKER & TAYLOR BOOKS 1,468.36
2806.65630 BAKER & TAYLOR BOOKS 27.60
2806.65630 BAKER & TAYLOR BOOKS 104.46
2806.65630 BAKER & TAYLOR BOOKS 30.00
2806.65630 BAKER & TAYLOR BOOKS 200.00
2806.62340 OVER DRIVE, INC.MAIN E-BOOKS 47.85
2806.62340 GALE GROUP MAIN DATABASES 831.93
2806.65641 RANDOM HOUSE INC AV 30.00
2806.65630 BAKER & TAYLOR BOOKS 86.90
2806.65630 BAKER & TAYLOR BOOKS 813.08
2806.65630 BAKER & TAYLOR BOOKS 619.65
2806.65630 BAKER & TAYLOR BOOKS 1,527.93
2806.65630 BAKER & TAYLOR BOOKS 26.48
2806.65630 BAKER & TAYLOR BOOKS 852.38
2806.65630 BAKER & TAYLOR BOOKS 1,488.89
2806.65630 LEXIS NEXIS BOOKS 2,524.05
2806.61055 NORTHWESTERN UNIVERSITY WORK- JANUARY 2011 WORK-STUDY 197.01
2806.65630 FOUNDATION CENTER, THE 2011 MEMBERSHIP FEE/REFRENCE 995.00
2806.65641 BBC AUDIOBOOKS AMERICA AV 91.92
2806.65641 BBC AUDIOBOOKS AMERICA AV 382.33
2806.65630 NATIONAL REGISTER PUBLISHING REFERENCE BOOKS 306.10
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 385.68
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 41.27
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 80.79
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 71.83
2806.65641 BAKER & TAYLOR AV 286.81
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 201.95
2806.65641 BAKER & TAYLOR AV 66.29
2806.65630 BAKER & TAYLOR BOOKS 76.25
2806.65630 BAKER & TAYLOR BOOKS 143.77
2806.65630 BAKER & TAYLOR ENTERTAINMENT BOOKS 493.40
2806.65630 BAKER & TAYLOR BOOKS 57.52
2806.65630 BAKER & TAYLOR BOOKS 385.02
2806.65641 BAKER & TAYLOR AV 44.09
2806.62340 PROQUEST INFO & LEARNING COMPA US10003707, DATES 3/11-3/12 6,170.00
2806.62340 PROQUEST INFO & LEARNING COMPA ORDER#US1753791, 3/11-2/12 9,115.00
31,358.85
2820 CIRCULATION
2820.52610 UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES 304.30
2820.61055 NORTHWESTERN UNIVERSITY WORK- JANUARY 2011 WORK-STUDY 972.01
1,276.31
2825 NORTH BRANCH
2825.65630 BAKER & TAYLOR BOOKS 44.50
2825.65641 MIDWEST TAPE AV 149.96
2825.65641 MIDWEST TAPE AV 69.98
2825.65100 ITECH AUTOMATION, INC.TECH SERVICES SUPPLIES 135.66
2825.65630 BAKER & TAYLOR ENTERTAINMENT BOOKS 29.32
2825.65630 BAKER & TAYLOR BOOKS 120.89
2825.65630 BAKER & TAYLOR BOOKS 101.10
11Page 42 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2825.64015 NICOR 0632 MONTHLY CHARGES 200.61
2825.65630 BAKER & TAYLOR BOOKS 419.63
2825.65630 BAKER & TAYLOR BOOKS 22.39
2825.65630 BAKER & TAYLOR BOOKS 175.79
1,469.83
2830 SOUTH BRANCH
2830.65630 BAKER & TAYLOR BOOKS 44.07
2830.65630 BAKER & TAYLOR BOOKS 96.22
2830.65630 BAKER & TAYLOR BOOKS 22.39
162.68
2835 TECHNICAL SERVICES
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY COMPUTER SUPPORT 1,362.76
2835.65100 DEMCO, INC.CREDIT MEMO 110.11-
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY COMPUTER SUPPORT 4,535.35
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY COMPUTER SUPPORT 1,362.76
2835.65100 DEMCO, INC.TECH SERV. SUPPLIES 364.98
7,515.74
2840 MAINTENANCE
2840.62245 ALARM DETECTION SYSTEMS, INC. ALARM DETECTION 482.52
2840.65040 LAPORT INC ADDTL JANITORIAL SUPPLIES 768.62
2840.65040 CINTAS #769 MAT SERVICE 55.61
2840.62225 SIEMENS BLDG TECHNOLOGIES SERV. AGREEMENT FOR BUILD 6,605.00
2840.65040 CINTAS #769 MAT. SERVICE 55.61
2840.62245 AMERICAN MESSAGING PAGER 12.02
2840.65040 LAPORT INC ADDTL JANITORIAL SUPPLIES 81.40
2840.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 6,855.00
2840.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 5,208.84
20,124.62
2845 ADMINISTRATION
2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 4.43
2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 136.33
2845.56140 ILLINOIS DEPARTMENT OF REVENUE *JANUARY 2011 SALES TAX 465.00
605.76
3005 REC. MGMT. & GENERAL SUPPORT
3005.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 41.97
41.97
3010 REC. BUS. & FISCAL MGMT
3010.65095 ILLINOIS PAPER COMPANY 10-11 BALNKET PO OFFICE 720.00
720.00
3020 RECREATION GENERAL SUPPORT
3020.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 42.76
42.76
3025 PARK UTILITIES
3025.64005 COMED MONTHLY CHARGES 429.92
3025.64005 COMED MONTHLY CHARGES 39.86
3025.64005 COMED MONTHLY CHARGES 38.43
3025.64005 COMED MONTHLY CHARGES 398.43
12Page 43 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3025.64005 COMED MONTHLY CHARGES 23.66
3025.64005 COMED MONTHLY CHARGES 133.29
3025.64005 COMED MONTHLY CHARGES 53.38
3025.64005 COMED MONTHLY CHARGES 36.18
3025.64005 COMED MONTHLY CHARGES 37.02
3025.64015 NICOR 0632 MONTHLY CHARGES 319.18
3025.64015 NICOR 0632 MONTHLY CHARGES 283.24
3025.64015 NICOR 0632 MONTHLY CHARGES 190.34
3025.64015 NICOR 0632 MONTHLY CHARGES 214.95
3025.64015 NICOR 0632 MONTHLY CHARGES 262.07
3025.64005 COMED MONTHLY CHARGES 47.96
3025.64005 COMED MONTHLY CHARGES 40.96
3025.64005 COMED MONTHLY CHARGES 60.02
3025.64005 COMED MONTHLY CHARGES 68.64
3025.64005 COMED MONTHLY CHARGES 69.13
3025.64005 COMED MONTHLY CHARGES 156.91
3025.64005 COMED MONTHLY CHARGES 34.98
3025.64005 COMED MONTHLY CHARGES 32.54
3025.64005 COMED MONTHLY CHARGES 36.94
3025.64005 COMED MONTHLY CHARGES 19.12
3025.64005 COMED MONTHLY CHARGES 72.08
3025.64005 COMED MONTHLY CHARGES 299.68
3025.64005 COMED MONTHLY CHARGES 44.87
3025.64005 COMED MONTHLY CHARGE 306.51
3025.64005 COMED MONTHLY CHARGE 749.36
3025.64005 COMED MONTHLY CHARGE 1,445.73
3025.64005 COMED MONTHLY CHARGE 170.07
3025.64005 COMED MONTHLY CHARGE 254.18
3025.64005 COMED MONTHLY CHARGE 23.45
3025.64005 COMED MONTHLY CHARGE 32.76
3025.64005 COMED MONTHLY CHARGE 44.86
3025.64005 COMED MONTHLY CHARGE 22.38
3025.64005 COMED MONTHLY CHARGE 104.31
3025.64005 COMED MONTHLY CHARGE 73.24
3025.64005 COMED MONTHLY CHARGE 73.04
3025.64005 COMED MONTHLY CHARGE 80.33
3025.64005 COMED MONTHLY CHARGE 30.06
3025.64005 COMED MONTHLY CHARGE 27.83
3025.64005 COMED MONTHLY CHARGE 102.58
3025.64005 COMED MONTHLY CHARGE 20.41
3025.64005 COMED MONTHLY CHARGE 33.52
3025.64005 COMED MONTHLY CHARGE 33.79
3025.64005 COMED MONTHLY CHARGE 19.96
3025.64005 COMED MONTHLY CHARGE 35.86
3025.64005 COMED MONTHLY CHARGE 13.27
3025.64015 NICOR 0632 MONTHLY CHARGES 104.11
7,245.39
3030 CROWN COMMUNITY CENTER
3030.62375 JEAN'S GREENS, INC.PLANT SERVICE CROWN FEB 2011 50.00
13Page 44 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3030.65095 ILLINOIS PAPER COMPANY PAPER 115.80
3030.65040 LAPORT INC JANITORIAL SUPPLIES 541.24
3030.65095 OFFICE DEPOT 10-11 BLANKET PO OFFICE 24.86
3030.65095 OFFICE DEPOT 10-11 BLANKET PO OFFICE 24.24
3030.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 919.52
3030.62505 GONZALEZ, VALERIE YOUTH DANCE CLASS INSTUCTOR 45.00
1,720.66
3035 CHANDLER COMMUNITY CENTER
3035.65020 PRIME TIME SPORTS & ATHLETIC A PULLOVER BBALL LEAGUES 471.00
3035.62506 NORTHWESTERN UNIVERSITY WORK- WORK STUDY STAFF CHANDLER 444.55
3035.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,193.17
3035.62505 SPORTS ENDEAVORS, INC INDOOR VOLLEYBALL LEAGUE 2,925.00
3035.62505 UNGER, DIANA FALL FENCING CLASSES 270.90
3035.62508 NORTHWESTERN UNIVERSITY WORK- WORK STUDY STAFF CHANDLER 459.28
3035.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 26.23
5,790.13
3040 FLEETWOOD JOURDAIN COM CT
3040.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,052.62
3040.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 26.23
3040.65110 CINTAS #769 FLEETWOOD MATS 322.00
2,400.85
3045 FLEETWOOD/JOURDAIN THEATR
3045.62505 CLUNIE, GLORIA BOND PLAYWRIGHT KWANZAA PLAY 100.00
100.00
3050 RECREATION OUTREACH PROGRAM
3050.62505 DYKES, ALEX AFTERSCHOOL PROGRAM INSTRUCTOR 210.00
210.00
3055 LEVY CENTER
3055.62505 COMPUTER TRAINING & SUPPORT SE 10-11 BLANKET PO TEACH 50.00
3055.62509 ILLINOIS OFFICE OF THE STATE F BOILER CERTIFICATES 100.00
3055.62505 COMPUTER TRAINING & SUPPORT SE 10-11 BLANKET PO TEACH 50.00
3055.62505 MILLER, ALLISON 2ND PYMT SPRING ECT DIRECTOR 800.00
3055.62511 KREATIVE PARTIES BIRTHDAY PARTY ENTERTAINMENT 225.00
3055.62505 KOLAKOWSKI, DONALD 2ND PYMT '11 ECT ASSIST DIRECT 300.00
3055.56045 ILLINOIS DEPARTMENT OF REVENUE *JANUARY 2011 SALES TAX 28.00
3055.62505 O'LEARY, MANSIE ECT COSTUME DESIGNER 1ST PYMT 250.00
3055.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,395.33
3055.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 26.23
4,224.56
3080 BEACHES
3080.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 75.18
3080.64015 NICOR 0632 MONTHLY CHARGES 259.94
335.12
3085 RECREATION FACILITY MAINT
3085.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 98.26
98.26
3095 CROWN ICE RINK
14Page 45 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3095.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,758.55
3095.65070 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 75.00
3095.62375 JEAN'S GREENS, INC.PLANT SERVICE FEB 2011 50.00
3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06
3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06
3095.62490 ARENA SERVICES & PRODUCTS DASHER BOARD CLEANING RINKS 715.00
3095.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 101.60
3,766.27
3110 TENNIS
3110.62506 NORTHWESTERN UNIVERSITY WORK- WORK STUDY STAFF CHANDLER 707.45
707.45
3130 SPECIAL RECREATION
3130.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 52.46
3130.62490 MCGAW YMCA RENTAL OF YMCA POOL FOR 875.00
3130.62295 GORMAN, MYRA AUTISM TRAINING & CONFERENCE 350.00
1,277.46
3140 BUS PROGRAM
3140.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 52.46
52.46
3150 PARK SERVICE UNIT
3150.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 52.46
52.46
3205 COMMUNITY RELATIONS
3205.64005 COMED MONTHLY CHARGE 86.97
86.97
3215 YOUTH ENGAGEMENT DIVISION
3215.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 48.94
48.94
3505 PARKS & FORESTRY GENERAL SUP
3505.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 579.66
579.66
3510 HORTICULTURAL MAINTENANCE
3510.62199 COMMERCIAL MAINTENANCE CHEMICA GRAFFITI REMOVAL 241.47
3510.65070 REINDERS, INC.WINDSHIEL JP CAB 677.68
919.15
3525 TREE PLANTING
3525.65005 WEST CENTRAL MUNICIPAL CONFERE CREDIT-PLANTING SERV- PUGSLEY 1,079.00-
3525.65005 WEST CENTRAL MUNICIPAL CONFERE MEMBER DUES 575.00
3525.65005 WEST CENTRAL MUNICIPAL CONFERE PLANTING SERVICES FROM PUGSLEY 1,674.00
1,170.00
3605 ECOLOGY CENTER
3605.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 56.75
3605.62495 ANDERSON PEST CONTROL PEST CONTROL SERVI CES 56.75
3605.64015 NICOR 0632 MONTHLY CHARGES 540.09
3605.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 56.75
3605.56045 ILLINOIS DEPARTMENT OF REVENUE *JANUARY 2011 SALES TAX 29.00
15Page 46 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3605.64015 NICOR 0632 MONTHLY CHARGES 129.96
3605.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 56.75
926.05
3705 ARTS COUNCIL G&A
3705.62506 NORTHWESTERN UNIVERSITY WORK- WORK STUDY JAN 2011 545.47
545.47
3706 NCAP- NOYES CULTURAL FUND
3706.62665 TIBETAN ALLIANCE OF CHICAGO, I OPERATING GRANT CULTURAL FUND 200.00
200.00
3710 NOYES CULTURAL ARTS CTR
3710.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 3,751.81
3710.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 33.25
3710.65095 OFFICE DEPOT 10-11 BLANKET PO OFFICE 74.29
3710.62235 USA MOBILITY WIRELESS, INC.MOBILE SERVICE 25.80
3710.62225 JOHNSON LOCKSMITH, INC.R/R PANEL BAR & LOCK @ THEATER 527.55
3710.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 26.23
3710.65095 OFFICE DEPOT 10-11 BLANKET PO OFFICE 58.69
4,497.62
3720 CULTURAL ARTS PROGRAMS
3720.65095 OFFICE DEPOT 10-11 BLANKET PO OFFICE 12.99
12.99
3723 NCAP - ARTS CAMP
3723.65095 OFFICE DEPOT 10-11 BLANKET PO OFFICE 62.78
62.78
3727 NCAP - ETHNIC FESTIVAL
3727.62210 FEDEX KINKO'S - CAS ADDTL PHOTOCOPYING CHARGES 64.50
3727.62210 FEDEX KINKO'S - CAS ADDTL PHOTOCOPYING CHARGES 77.60
3727.62210 FEDEX KINKO'S - CAS ADDTL PHOTOCOPYING CHARGES 39.85
3727.62210 FEDEX KINKO'S - CAS ADDTL PHOTOCOPYING CHARGES 499.38
681.33
3729 NCAP - LAKESHORE FESTIVAL
3729.62210 ON TRACK FULFILLMENT INC.LAKESHORE FESTIVL MAIL SERVICE 257.89
3729.62210 FEDEX KINKO'S - CAS ADDTL PHOTOCOPYING CHARGES 289.81
547.70
3734 NCAP - THE GALLERY
3734.62210 SERAPH DIGITAL, INC.GALLERY OPENING POST CARD 250.00
250.00
3805 FACILITIES ADMINISTRATION
3805.62376 COMED MONTHLY CHARGES 21.92
3805.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 75.37
3805.64005 COMED MONTHLY CHARGE 245.76
3805.64015 NICOR 0632 MONTHLY CHARGES 419.88
3805.64015 NICOR 0632 MONTHLY CHARGES 3,217.65
3805.64015 NICOR 0632 MONTHLY CHARGES 567.12
3805.64015 NICOR 0632 MONTHLY CHARGES 42.26
3805.64005 COMED MONTHLY CHARGES 176.46
16Page 47 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4,766.42
3806 CIVIC CENTER SERVICES
3806.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 49.85
3806.64015 NICOR 0632 MONTHLY CHARGES 128.83
3806.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 5,251.92
3806.62225 ANDERSON PEST CONTROL PEST CONTROL 422.00
3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID 82.55
3806.62225 SIMPLEX GRINNELL SMOKE DETECTOR SERVICE 688.06
3806.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 4,330.00
10,953.21
3807 CONSTRUCTION AND REPAIRS
3807.65050 GRAINGER, INC., W.W.SUPPLIES 81.55
3807.65050 GRAINGER, INC., W.W.SUPPLIES 19.54
3807.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 809.36
910.45
244502 CHILDHOOD LEAD POISONING GRANT
244502.62190 STAT ANALYSIS CORPORATION CASE MF 094-10 72.00
72.00
832,093.39
00195 NEIGHBOR.STABILIZATION PROGRAM
5005 NSP-GENERAL ADMINISTRATION
5005.62185 BORJA, THERESA FINANCIAL MANAGEMENT SERV.2,050.00
2,050.00
2,050.00
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.65095 MATRX MEDICAL DISCIDE ULT TOWELETTES 100.80
5150.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 2,431.68
5150.65085 GRAINGER, INC., W.W.TEMPORARY 911 CNTR HIRING 701.46
5150.65085 GRAINGER, INC., W.W.TEMPORARY 911 CNTR HIRING 849.41
4,083.35
4,083.35
00215 CDBG FUND
5170 PUBLIC IMPROVEMENTS
5170.62780 UTILITY DYNAMICS CORPORATION SNAP LIGHTING PROJECT 10,191.60
10,191.60
5205 TARGETED CODE ENFORCEMENT
5205.62770 AAA ALLIED BOARD-UP & GLASS, I CASE 10-1269/VCNT BLDG.150.00
150.00
5220 CDBG ADMINISTRATION
5220.65095 OFFICE DEPOT ADDTL OFFICE SUPPLIES 14.12
5220.65095 OFFICE DEPOT ADDTL OFFICE SUPPLIES 44.39
5220.62185 BORJA, THERESA FINANCIAL MANAGEMENT SERV.2,000.00
5220.65095 OFFICE DEPOT ADDTL OFFICE SUPPLIES 23.86
5220.62280 FEDERAL EXPRESS CORP.SHIPPING 19.35
5220.65095 OFFICE DEPOT ADDTL OFFICE SUPPLIES 26.47
17Page 48 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5220.65095 OFFICE DEPOT ADDTL OFFICE SUPPLIES 145.28
2,273.47
12,615.07
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.65535 INNERSPACE ENVIRONMENTAL CASE MF 094-10 550.00
5280.65535 INNERSPACE ENVIRONMENTAL CASE SF 966-09 400.00
5280.65535 INNERSPACE ENVIRONMENTAL CASE SF2 002-10 700.00
5280.65535 DAVE PATE & SONS CONSTRUCTION, CASE SF2 001-10 23,520.00
5280.65535 VALUE REMODELING CASE MF 094-10 2,700.00
27,870.00
27,870.00
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62136 MEECH GROUP ECON. DEV. ADVISORY SERVICES 3,867.50
5300.62490 OFFICE DEPOT ADDTL FUNDS OFFCIE SUPPLIES 9.35
5300.62210 FEDEX KINKO'S - CAS SUPPLIES FOR OFFICE 305.55
4,182.40
4,182.40
00240 HOME FUND
5430 HOME FUND
5430.62490 STAT ANALYSIS CORPORATION 1929 JACKSON 27.00
5430.62490 STAT ANALYSIS CORPORATION 1929 JACKSON/LEAD BY FLAA 135.00
162.00
5440 HOME REHAB LOANS - SF
5440.65535 OVER THE RAINBOW ASSC HILL ARBORETUM REHAB FINAL 124,231.00
124,231.00
124,393.00
00415 CAPITAL IMPROVEMENTS FUND
415169 CIVIC CTR HVAC
415169.62101 MCGUIRE IGLESKI & ASSOCIATES ROOF PROFESSIONAL SERVICES 8,227.50
415169.65050 GRAINGER, INC., W.W.BULBS 4TH FLOOR LIGHTS 294.72
8,522.22
415738 311 CENTER-CIP EXPENSES
415738.62145 WALL ENGINEERING 311 CALL CENTER 1,219.11
1,219.11
415870 NEIGHBORHOOD TRAFFIC CALM
415870.65515 VULCAN INC.TRAFFIC/PED SIGNS 2,245.00
415870.65515 VULCAN INC.W16-7P, 24" X 12" SIGN 740.50
415870.65515 VULCAN INC.W16-9P AHEAD PLAQUE 740.50
3,726.00
415871 TRAFFIC SIGNAL UPGRADES
415871.65515 CHRISTOPHER B. BURKE ENGINEERI CHICAGO AVE SIGNAL PROJECT 18,016.84
18,016.84
415885 BRIDGE REHAB PROGRAM
18Page 49 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 11,375.04
11,375.04
415950 LIBRARY CHILLER REPLACEMENT
415950.65050 WALL ENGINEERING MAIN LIBRARY CHILLER REPLACEMT 1,000.00
415950.65050 WALL ENGINEERING MAIN LIBRARY CHILLER REPLACEMT 787.00
1,787.00
416028 TRAFFIC SIGNAL& ST.LIGHT MAINT
416028.65515 EXCEL LTD., INC.LIGHTING PANELS 10,692.00
10,692.00
416127 LAKEFRONT MASTER PLAN
416127.62280 FEDERAL EXPRESS CORP.SHIPPING 16.90
416127.62145 AECOM USA, INC.LAKEFRONT CORRIDOR 2,686.20
2,703.10
416393 CITY WORKS UPGRADE PW FIELS
416393.65555 AZTECA SYSTEMS, INC.CITYWORKS SOFTWARE 29,849.00
29,849.00
87,890.31
00420 SPEC ASSESS CAP PROJECT FUND
6399 SPECIAL ASSESSMENT 1485
6399.56570 DUFFIELD, GWENDOLYN M.REIMB. OVERPAY OF S.A.60.64
60.64
6406 SPECIAL ASSESSMENT 1491
6406.56570 MORGAN, KARYN REIMB. OVER PAY S.A.4.07
4.07
6410 SPECIAL ASSESSMENT 1496
6410.56590 PTAK, KIMBERLY OVER PAY S.A.488.65
6410.56570 PTAK, KIMBERLY OVER PAY S.A.228.52
717.17
781.88
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.65095 OFFICE DEPOT STAMPERS, INK-OFFICE SUPPLIES 116.00
7005.62431 GARDA CL GREAT LAKES, INC.CASH PICKUP SERVICES 1,258.40
1,374.40
7015 PARKING LOTS & METERS
7015.62375 CHICAGO TRANSIT AUTHORITY RENT PAYMENT 990.00
7015.64005 COMED ELECTRICITY-SHERMAN AVE 1,089.37
7015.64005 COMED ELECTRICITY SUPPLY SERVICES 665.51
7015.62425 GRAINGER, INC., W.W.LAMP FIXTURES 607.20
7015.64005 COMED ELECTRICITY SERVICES 318.17
7015.64005 COMED ELECTRICITY SERVICES 1,064.80
7015.65070 IPS GROUP, INC.SYSTEM MANAGEMENT FEES 376.80
7015.62375 Goods Of Evanston PROPERTY RENTAL 6,616.16
11,728.01
7025 CHURCH STREET GARAGE
19Page 50 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7025.53515 WONG, HIO TENG ACCESS CARD REFUND 25.00
7025.53515 WIDMEYER, MARY ACCESS CARD REFUND 25.00
7025.53515 SCOLARA, LOREN ACCESS CARD REFUND 25.00
7025.53515 GORE, ELIZABETH ACCESS CARD REFUND 25.00
7025.62509 REVCON TECHNOLOGIES, INC.MAINTENANCE FEES 2,650.00
7025.53515 COOK, BRITTANY ACCESS CARD REFUND 25.00
7025.53515 SAMRETH, SUSAN ACCESS CARD REFUND 25.00
7025.53515 ANDERSON, JOSHUA ACCESS CARD REFUND 25.00
7025.53515 CHENG, JESSICA ACCESS CARD REFUND 25.00
7025.53515 HALL, KELLY ACCESS CARD REFUND 25.00
2,875.00
7036 SHERMAN GARAGE
7036.53510 TOLPYGO, DENNIS ACCESS CARD REFUND 85.00
7036.53510 NAZ, SHAHID PARKING OVERPAYMENT 85.00
7036.62509 SIMPLEX GRINNELL PARTS REPLACEMENT 592.00
7036.62425 THYSSENKRUPP ELEVATOR ELEVATOR MAINTENANCE 2,952.31
7036.53515 UNNIKRISHNAN, APARNA ACCESS CARD REFUND 25.00
7036.53515 RODRIGUEZ, MANUEL ACCESS CARD REFUND 25.00
7036.53515 HARVEY, NICK ACCESS CARD DEPOSIT 25.00
7036.53515 LIEB, KAREN ACCESS CARD REFUND 25.00
7036.53515 MARCHANT, CYNTHIA ACCESS CARD REFUND 25.00
7036.53515 MORAN, KEVAN ACCESS CARD REFUND 25.00
7036.53515 KHAN, SHOAIB ACCESS CARD REFUND 25.00
7036.53515 PRIMOSCH, GREGORY ACCESS CARD REFUND 25.00
7036.53515 LEVERENZ, TRACY ACCESS CARD REFUND 25.00
7036.53515 RUBENS, GREG ACCESS CARD REFUND 25.00
7036.53515 GALLIZO, JESUS ACCESS CARD REFUND 25.00
7036.53515 TOLPYGO, DENNIS ACCESS CARD REFUND 25.00
7036.53515 BENDER, MERCEDES ACCESS CARD REFUND 25.00
7036.53515 REYES, ELIZABETH ACCESS CARD REFUND 25.00
7036.53515 BRISKIN, LYNN ACCESS CARD REFUND 25.00
7036.53515 OBIREK, JEFFREY ACCESS CARD REFUND 25.00
7036.53515 RITHISAK, SETH ACCESS CARD REFUND 25.00
7036.53515 KYSIAK, RONALD ACCESS CARD REFUND 25.00
7036.53515 GELMAN, KEITH ACCESS CARD REFUND 25.00
7036.53515 MILLER, MARY JANE ACCESS CARD REFUND 25.00
7036.53515 HARSHAVAT, PRIYANSHU ACCESS CARD REFUND 25.00
7036.53515 ARIS, ALEKS ACCESS CARD REFUND 25.00
7036.53515 KHAN, AHMED ACCESS CARD REFUND 25.00
7036.53515 O'MALLEY, TOM ACCESS CARD REFUND 25.00
7036.62509 REVCON TECHNOLOGIES, INC.MAINTENANCE FEES 7,510.00
11,824.31
7037 MAPLE GARAGE
7037.62509 REVCON TECHNOLOGIES, INC.MAINTENANCE FEE 5,036.00
7037.53515 SAMYNATHAN, UMA M.ACCESS CARD REFUND 25.00
7037.53515 LABUO, LARIE ACCESS CARD REFUND 25.00
7037.53515 WESSELMANN, CARL ACCESS CARD REFUND 25.00
7037.64015 NICOR 0632 MONTHLY CHARGES 86.37
7037.53510 BHANSHALO, HARSHA DUPLICATE PAYMENT 85.00
20Page 51 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7037.53510 FULLER, KYLIE DUPLICATE PAYMENT 85.00
5,367.37
33,169.09
00510 WATER FUND
7100 WATER GENERAL SUPPORT
7100.65040 LAPORT INC JANITORIAL SUPPLIES - METER 433.17
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 137.35
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 87.06
7100.62210 FEDEX KINKO'S - CAS PRINTING 190.00
7100.65095 OFFICE DEPOT OFFICE SUPPLIES 85.35
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 64.10
7100.62315 FEDERAL EXPRESS CORP.SHIPPING 19.25
7100.62315 FEDERAL EXPRESS CORP.SHIPPING 52.78
7100.56140 ILLINOIS DEPARTMENT OF REVENUE *JANUARY 2011 SALES TAX 220.00
7100.62420 METROPOLITAN WATER RECLAMATION MWRD EASEMENT FEE 6,879.40
8,168.46
7105 PUMPING
7105.62245 ILLINOIS MECHANICAL SALES STEAM TRAPS 3,213.00
7105.62245 ILLINOIS MECHANICAL SALES 3/4" 6G-15 F & T Trap 99.79
7105.64005 COMED MONTHLY CHARGES 69.34
7105.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 12,624.51
7105.64015 NICOR 0632 MONTHLY CHARGES 405.01
16,411.65
7110 FILTRATION
7110.65015 U.S. ALUMINATE ALUMINUM COAGULANT 4,688.57
7110.65015 U.S. ALUMINATE ALUMINUM COAGULANT 4,750.93
7110.65015 U.S. ALUMINATE ALUMINUM COAGULANT 4,587.24
7110.65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUORSILIC ACID 15,391.95
7110.65015 U.S. ALUMINATE ALUMINUM COAGULANT 4,797.70
7110.65015 U.S. ALUMINATE ALUMINUM COAGULANT 4,698.32
7110.65015 U.S. ALUMINATE ALUMINUM COAGULANT 4,698.32
7110.62465 UNDERWRITERS LABORATORIES INC. WATER QUALITY TESTING 250.00
7110.65015 U.S. ALUMINATE ALUMINUM COAGULANT 4,639.85
48,502.88
7115 DISTRIBUTION
7115.65055 MID AMERICAN WATER OF WAUCONDA REIMBURSE UNPAID AMOUNT ON 5.00
7115.65055 MID AMERICAN WATER OF WAUCONDA REIMBURSE UNPAID AMOUNT ON 473.88
478.88
7120 WATER METER MAINTENANCE
7120.62245 M.E. SIMPSON COMPANY INC 16" MAG TEST SINGLE POINT 375.00
7120.62245 M.E. SIMPSON COMPANY INC 24" MAG TEST HI/LO 400.00
7120.62245 M.E. SIMPSON COMPANY INC 36" VENTURI TEST HI/LO 400.00
1,175.00
7125 OTHER OPERATIONS
7125.62180 MWH AMERICAS, INC.HYDRAULIC MODELING SERVICES 13,944.74
13,944.74
88,681.61
21Page 52 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00600 FLEET SERVICES
7710 MAJOR MAINTENANCE
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &635.60
7710.65060 REX RADIATOR AND WELDING CO., RADIATORS REPAIRS 875.00
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 3,189.46
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 1,391.00
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 591.60
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 1,133.61
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 1,286.00
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 689.86
7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 268.12
7710.65550 WIRFS INDUSTRIES INC.FIRE APPARATUS REPAIRS 5,520.58
7710.65550 AETNA TRUCK PARTS, INC.CREDIT AIR DRYER 235.00-
7710.65550 BREDEMANN FORD CREDIT PAD OVERPAYMENT .01-
7710.62355 CINTAS UNIFORM SERVICE 99.85
7710.65060 P & G KEENE ELECTRICAL MED. & HVY TRK. STARTERS 168.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &287.45
7710.65060 FREEWAY FORD TRUCK SALES CREDIT CORE RETURN 50.00-
7710.65060 SUNNYSIDE PARTS WAREHOUSE CREDIT FAN 40.43-
7710.65060 SUNNYSIDE PARTS WAREHOUSE CREDIT LEVL U 33.95-
7710.65060 WEST SIDE TRACTOR 12 FILTERS 554.05
7710.62355 CINTAS #769 MAT SERVICE 113.60
7710.65035 CITY WELDING SALES & SERVICE I PROPANE/LIQUIFIED 121.30
7710.65065 CITY WELDING SALES & SERVICE I FUELS 86.23
7710.65035 CITY WELDING SALES & SERVICE I PROPANE/LIQUIFIED 139.50
7710.65035 COUNTRY GAS CO.CYLND. RENTAL 29.95
7710.65060 CUMBERLAND SERVICENTER WASHER 97.74
7710.65060 CUMBERLAND SERVICENTER GLASS/WINDSHIELD 252.83
7710.65060 DOUGLAS TRUCK PARTS TEK SCREWS 32.40
7710.65060 DOUGLAS TRUCK PARTS CONTROL ASSY.58.37
7710.65060 DOUGLAS TRUCK PARTS SNOW PLOW PARTS 176.10
7710.65060 DOUGLAS TRUCK PARTS WESTERN A FRAME 854.90
7710.65060 DOUGLAS TRUCK PARTS EYE BOLT W/NUT 42.00
7710.65060 DOUGLAS TRUCK PARTS MVP PLUS SHOE KIT 411.00
7710.65060 DUXLER TIRE & CAR CENTER ALIGNMENT 99.00
7710.65060 EVANSTON CAR WASH & DETAIL CEN WASHES 45.95
7710.65060 FOSTER COACH SALES, INC.HIGH DOME BULB 82.42
7710.65060 FREEWAY FORD TRUCK SALES WIPER MOTOR 560.00
7710.65060 FREEWAY FORD TRUCK SALES RESERVOIR 419.44
7710.65060 FREEWAY FORD TRUCK SALES END ASSY.515.38
7710.65060 FREEWAY FORD TRUCK SALES WIPER MOTOR 744.26
7710.65060 FREEWAY FORD TRUCK SALES ROD ASSY.280.55
7710.65060 FREEWAY FORD TRUCK SALES SWITCH ASSY.43.36
7710.65060 FREEWAY FORD TRUCK SALES RELAY CONT.39.63
7710.65060 FREEWAY FORD TRUCK SALES RELAY CONT.21.70
7710.65060 FREEWAY FORD TRUCK SALES BREAKER 98.46
7710.65060 FREEWAY FORD TRUCK SALES WIPER MOTOR 832.50
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC PIVOT BLK LIFTBAR 403.13
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC ROLLER ASSY.300.28
22Page 53 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 GRAINGER, INC., W.W.EYEWEAR, SAFETY, CLEAR 56.68
7710.65060 GRAINGER, INC., W.W.COTTER PIN, HAIRPIN 78.18
7710.65060 GROVER WELDING COMPANY WELD REPAIR 116.80
7710.65060 GROVER WELDING COMPANY WELD REPAIR 206.50
7710.65060 HAVEY COMMUNICATIONS INC.WHELEN EDGE/AMBER END CAPS 103.90
7710.65060 INLAND POWER GROUP OUTSIDE REPAIR 4,283.75
7710.65065 WORLD FUEL SERVICES, INC./TEXO GASOHOL 22,483.30
7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 25,604.51
7710.65060 WHOLESALE DIRECT INC POWER SUPPLY-6 OUTLET 164.57
7710.65060 NORTH SHORE TOWING TOW 275.00
7710.65550 RUNNION EQUIPMENT CO.OSHA INSPECTION/REPAIRS 4,840.69
7710.65090 1ST AYD CORP.ADDTL CHEMICALS, GREASE,920.16
7710.65090 1ST AYD CORP.ADDTL CHEMICALS, GREASE,45.71
7710.65060 A & A TRANSMISSION CORP.TRANSMISSION SERVICES 11-34 458.42
7710.65060 A & A TRANSMISSION CORP.TRANSMISSION SERVICES 11-34 543.82
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 761.22
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 68.50
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 1,034.26
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 463.81
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 69.99
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 364.94
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 682.60
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 223.94
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 425.40
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 481.13
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 99.07
7710.65035 KELLER HEARTT CO, INC.BULK PETROLEUM PRODUCTS 2,929.85
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 71.52
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 395.51
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 28.61
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 713.34
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 346.76
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 137.38
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 72.94
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 71.06
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 251.68
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 69.86
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 30.05
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 174.48
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 317.74
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 31.44
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 89.32
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 1,680.80
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 227.09
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 173.54
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 39.08
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 31.49
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 19.79
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 69.44
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 200.74
23Page 54 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 55.94
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 35.15
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 4.94
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 202.98
7710.65060 EVANSTON AUTO GLASS AUTO GLASS 185.00
7710.65060 EVANSTON AUTO GLASS AUTO GLASS 125.00
7710.65060 GOLF MILL FORD PARTS & SERVICE 100.00
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 1,096.30
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 258.00
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 75.00
7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 80.95
7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 165.90
7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 459.75
7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 459.75
7710.65035 PALM PETROLEUM, LLC PKG PETROLEUM BASED PRODUCTS 1,570.25
7710.65060 P & G KEENE ELECTRICAL MED. & HVY TRK. STARTERS 168.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &217.36
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &312.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &248.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &315.44
7710.65060 BARBER & SONS, INC. H SURFACE RAKE PARTS 1,468.91
7710.65060 BREDEMANN FORD CREDIT DTRM CORE RETURN 40.00-
7710.65060 BREDEMANN FORD CREDIT BOLT RETURNS 110.28-
7710.65060 BUCK BROTHERS, INC.GRILLE/KNOB 127.65
7710.65060 BUCK BROTHERS, INC.HARDWARE 683.89
7710.65060 BUCK BROTHERS, INC.WINDOW 153.19
7710.65060 BUCK BROTHERS, INC.SOLENOID 151.96
7710.65060 CHICAGO INTERNATIONAL TRUCKS, MOTOR 267.72
7710.65060 CHICAGO INTERNATIONAL TRUCKS, GASKET 60.57
7710.65060 CHICAGO INTERNATIONAL TRUCKS, LIGHT 65.85
7710.65060 CHICAGO INTERNATIONAL TRUCKS, MOTOR 267.72
7710.65060 CHICAGO INTERNATIONAL TRUCKS, HOSE 246.80
7710.65060 CHICAGO INTERNATIONAL TRUCKS, HOSE 8.95
7710.65060 CHICAGO INTERNATIONAL TRUCKS, SUPPORT 98.10
7710.65060 CHICAGO INTERNATIONAL TRUCKS, RADIO PA 119.95
7710.65060 CHICAGO INTERNATIONAL TRUCKS, RELAY 220.19
7710.65060 CHICAGO INTERNATIONAL TRUCKS, CORE RETURN 598.50-
7710.65060 CHICAGO INTERNATIONAL TRUCKS, CREDIT LIGHT 18.56-
7710.65090 CINTAS #22 UNIFORM SERVICE 99.85
7710.62355 CINTAS #22 UNIFORM SERVICE 99.85
7710.62355 CINTAS #22 UNIFORM SERVICE 99.85
7710.62355 CINTAS #22 UNIFORM SERVICE 101.60
7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 179.68
7710.62355 CINTAS #769 MAT SERVICE 113.60
7710.65060 INLAND POWER GROUP KIT-FILTER 485.15
7710.65060 INLAND POWER GROUP KIT-FILTER 59.92
7710.65060 LAKE/COOK C.V. JOINTS INC DRIVE SHAFT REPAIR 127.00
7710.65060 LAKE/COOK C.V. JOINTS INC DRIVE SHAFT REPAIR 463.00
7710.65060 LAWSON PRODUCTS, INC.GRADE C USS LOCK NUT 48.00
7710.65060 LEMOI HARDWARE SUPPLIES 35.78
24Page 55 of 399
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/28/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 LEMOI HARDWARE SHOP SUPPLIES 46.46
7710.65060 LEMOI HARDWARE SUPPLIES 30.65
7710.65060 LINDCO EQUIPMENT SALES, INC.SPREADER CONTROLS 759.79
7710.65060 MCCANN INDUSTRIES, INC.CONTROL 572.00
7710.65060 MONROE TRUCK EQUIPMENT FILTER 193.06
7710.65060 MONROE TRUCK EQUIPMENT COUPLER SHAFT 90.08
7710.65060 MONROE TRUCK EQUIPMENT DUMP LOCK/UNIV. SAFETY STOP 768.00
7710.65060 MOTION INDUSTRIES INC.FLANGE PULLEY 294.13
7710.65060 R.A. ADAMS ENTERPRISES INC,SPRING 73.28
7710.65060 R.N.O.W., INC.NEW WAY TAILGATE SEAL KIT 224.69
7710.65060 WEST SIDE TRACTOR WATER PUMP 461.90
7710.65060 WEST SIDE TRACTOR BLOWER FAN 233.72
7710.65060 WEST SIDE TRACTOR FILTER ELE 60.24
7710.65060 WEST SIDE TRACTOR dipstick 85.70
7710.65060 WEST SIDE TRACTOR WIPER BLADE 36.66
7710.65065 WEST SIDE TRACTOR WIPER BLADE 36.44
7710.65060 TRI-STATE HYDRAULICS INC CYLINDER FOR SNOW PLOW 102.73
7710.65060 TRI-STATE HYDRAULICS INC SECTION VALVE BANK REPAIR/RTN 275.00
7710.65060 TRI-STATE HYDRAULICS INC HYDRAULIC CYLND 341.75
7710.65060 SUNNYSIDE PARTS WAREHOUSE HORN 28.84
7710.65060 SUNNYSIDE PARTS WAREHOUSE WIRING 59.92
7710.65060 SUNNYSIDE PARTS WAREHOUSE SENSOR 208.95
7710.65060 SUNNYSIDE PARTS WAREHOUSE HOSE 71.52
7710.62240 STANDARD INDUSTRIAL & AUTOMOTI SHOP EQUIP. REPAIR 1,283.35
7710.65060 STANDARD EQUIPMENT COMPANY HANDLE 232.24
7710.65060 STANDARD EQUIPMENT COMPANY HYDRAULIC REPAIR 1,501.00
7710.65060 STANDARD EQUIPMENT COMPANY CAMERA REPAIR 1,687.35
7710.65060 STANDARD EQUIPMENT COMPANY HYDRAULIC REPAIR 2,470.98
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 132.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 132.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 132.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 130.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 195.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 228.00
120,665.66
120,665.66
00705 POLICE PENSION FUND
8100 POLICEMEN'S PENSION
8100.61755 OTTOSEN BRITZ KELLY COOPER AND *LEGAL SERV. STATEMENTS/REVWS 3,223.36
8100.61755 TEPFER CONSULTING GROUP LTD *CALCULATION TRNSF MILIT. SERV 350.00
8100.61755 SCHOOLMASTER, TIMOTHY L *NCPERS LEGSL. CONFERENCE 392.40
3,965.76
3,965.76
25Page 56 of 399
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
Gen Fund
3205.62695 Best Taxi Taxi Coupons 4,272.00
3205.62695 303 Taxi Taxi Coupons 762.00
3205.62695 American Service Taxi Coupons 48.00
Howard Ridge
5860.65505 Chicago Title & Trust Acquisition of Properties 486,804.38
Insurance
Various Various Worker's Comp 50,428.68
Various Various Worker's Comp 24,222.13
Various Various Casualty Loss 53,952.77
NSP
5041.62486 Attorney's Title Guaranty NSP2 Acquisition-Real Estate Close 59,556.56
5032.62486 Chicago Title & Trust NSP2 Acquisition-Real Estate Close 61,450.83
Sewer
7621.68305 IEPA Loan Disbursement Sewer Imp 128,528.36
870,025.71
Grand Total 2,212,467.23
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02/27/11
26Page 57 of 399
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette E. Robinson, Public Works Director
Lonnie Jeschke, Manager Fleet Services
Subject: Bid Award 11-51 for Watercraft Maintenance and Repair Services
Date: February 1, 2011
Recommended Action:
Staff recommends approval of the lowest responsive and responsible bid for Watercraft
Maintenance and Repair Services (Bid 11-51) to Full Throttle Marine Incorporated (45 Baker
Road, Lake Bluff, IL) in the amount of $31,860.00 for the period of April 15, 2011 through
April 14, 2012.
Funding Source:
The FY2011 Budget for Materials to Maintain Autos is $910,000 for these types of required
maintenance and repairs. The allocation for these services within the budget is $35,000.
Funding provided by the Fleet Services Fund for Major Maintenance, Material to Maintain
Autos 7710.65060.
Summary:
The Fleet Division within the Public Works Department is responsible for the purchase,
repairs, maintenance, warranty management, and disposal of vehicles & heavy equipment
for the Public Works, Police, Fire, Parks, Forestry, & Recreation Departments. The fleet
consists of 340 motorized units of equipment that consists of: sedans, vans, pick-up trucks,
heavy fire apparatus, emergency medical technician units, police cruisers, Class 8 trucks,
some marine units, and heavy equipment. Three of the seven marine units are for rescue
operations on the lakefront and are assigned to E.F.&L.S.S.’s (2-units) and Recreation (1-
unit), whereas, the other four (4) units are assigned to the Recreation Division that
receives revenues of $167,505.00 for nine (9) youth programs for approximately 508
participants.
The Fleet Services Division requested proposals for Watercraft Maintenance and Repair
Services for our 7 marine units and trailer combinations from six (6) identified vendors
including our existing vendor, all who are in our geographic area. The bid was also
advertised on December 30, 2010. Staff utilized existing fleet vendor records, recent
Memorandum
For City Council meeting of February 28, 2011 Item A3.1
Business of the City by Motion: Watercraft Maintenance Contract
For Action
Page 58 of 399
vendor solicitations, the Evanston Business Directory, and advertised this bid in
Demandstar and the Chicago Tribune to secure additional potential bidders. A Bid
Opening was held on January 18, 2011. The results of the Bid Opening are as follows:
Arrow Marine Fox Lake IL 1-847-587-0100 No Bid
Ben Watts Marine Fox Lake IL 1-847-587-0211 No Bid
Duchows Boat
Center
Fox Lake IL 1-847-973-1100 No Bid
Full Throttle Marine Lake Bluff IL 1-847-573-1265 $31,860.00
Mineola Marine Fox Lake IL 1-847-587-2777 No Bid
Munson Marine Fox Lake IL 1-847-587-4902 No Bid
The bid includes a 1-year extension for the period of April 15, 2012 through April 14, 2013
not to exceed $31,860.00 at the City’s option, subject to the acceptable performance of the
contractor. Full Throttle Marine is the lowest responsive and responsible bidder since they
met all of the requirements contained in this bid request; therefore, staff recommends they be
awarded this bid. Full Throttle Marine has been our existing vendor for the past 3-years and
has provided timely and cost effective required services for our marine units.
A follow-up survey was conducted by Fleet Staff to determine why other vendors failed to
bid on this service. The over whelming response was they have their own customer bases
to provide service to and that any new walk-in business is on a first-come-first served basis
after their established customers. Further, they also did not want to commit to our time-
frames for spring-commissioning and post-season winterization or on the water-front
service calls or pick-up and delivery service from Evanston to their service centers.
There are no Evanston based businesses that can provide this type of marine mechanical
services.
Since this bid opening, Fleet Services Staff has identified a minority owned Evanston based
business (Brothers Upholstery) who can provide re-upholstery services for both truck seats
and marine seats and cushions at very reasonable rates, therefore, any marine re-upholstery
repairs will be given to this firm.
Attachments
City Watercraft list
M/W/EBE Memorandum
Page 59 of 399
Bid No. 11-25, AT&T VRAD Screening Project, MWEBE Waived, A. Weiler, 7-08-10
To: Lonnie Jeschke, CPFP, Manager Fleet Services, Public Works
From: Lloyd W. Shepard, Business Development Coordinator, Community
& Economic Development Department
Subject: Bid No. 11-51, Fleet Services Watercraft Maintenance & Repair
Services, M/W/EBE Waived, Full Throttle Marine, Inc.
Date: January 21, 2011
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract.
A search for M/W/EBE businesses with capabilities to perform this work was
nonproductive. Therefore, the 25% M/W/EBE subcontracting goal is waived.
The awardee is Full Throttle Marine, 45 Baker Road, Lake Bluff, Illinois
60044. The total bid price is $31,860.00.
Cc: Jewell Jackson, Manager Purchasing & Contracts
Memorandum
Page 60 of 399
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director, Parks, Recreation and Community Services
Subject: Additional Information for Bid Award 11-51 for Watercraft Maintenance and
Repair Services
Date: February 22, 2011
Listed below is a description of the watercraft in the Parks, Recreation and Community
Services Department, including how they are used, program participation numbers and
revenue collected as part of program fees to offset operational expenses.
Evanston Lifeguard 1
Evanston Lifeguard 1, or "E.L.-1," is the City of Evanston 21 foot Zodiac Hurricane rescue
boat, with two outboard 90 horsepower engines. This watercraft is the primary rescue boat
for the City of Evanston Lifeguard Service. The boat serves the City of Evanston by
providing various rescue services in coordination with the Fire Department and Coast
Guard. Additionally, this boat is used to transport city Water Division dive crew employees
to and from the lake water intakes for maintenance, when necessary. When this boat is not
docked at the Church Street launch ramp, it is kept in the Wilmette Harbor during May 1st
to October 31st should it be needed. This boat slip is provided to the city by the Wilmette
Harbor Association and Coast Guard at no cost.
# 436
436 is a 17 foot Boston Whaler with a center console and single 90 horsepower outboard
motor. Typically used by Aquatic Camp and Sailing staff for recreation program use but is
also used for performing maintenance tasks such as placing buoys along the lakefront.
Additionally, on the weekend this boat is utilized as the primary rescue boat for the Sailing
program, allowing the staff to keep an eye on and supply assistance for the department’s
sailing center patrons (both boat renters and Demspter St. patrons)
# 431
431, or the "Tahoe," is a 17 foot ski boat with a 90 horsepower outboard engine. Used by
Aquatic Camp and Sailing staff to pull inner tubers and water skiers, it is also used in
emergency situations only when completely necessary or no other boat is available. This
boat is also used for the fishing and Historical Kayak Tour as a support watercraft.
Memorandum
Page 61 of 399
# 429
429 is a 13 foot Boston Whaler with a 30 horsepower outboard engine. This boat is used in
Aquatics camp. We rotate this boat into use in an effort to minimize the engine hours on
the other boats. This boat is used only on very flat water days or when other boats are
being repaired.
The Brig
The Brig is a 14 foot rigid hull motorboat with inflatable sides. It has a 40 horsepower
outboard engine and is used by Aquatic Camp and Sailing staff as a sailing instruction
boat due to its inflatable sides, which minimizes the risk to students and campers alike and
damage to our rental and camp boats when we need to pull aside watercraft.
The following chart reflects the programs, which are utilizing the boats listed above,
number of individual participants in those programs and program revenues collected.
These watercraft as stated above are used seven days a week during the summer months
and some are operated seven hours a day so maintaining the boats is critical to the overall
operations at the lakefront
Program Participants
Gross
Revenue
Aquatic Camp 354 $126,120.00
Aquatic Camp Mini
Camp 150 $30,850.00
Aquatic Camp CIT 16 $2,575.00
Parent Child Aquatic
Camp 26 $3,300.00
Adult Aquatic
Adventures 8 $1,000.00
Teen Aquatic Camp 11 $1,600.00
Kayak Fishing 10 $500.00
Historical Kayak Tours 33 $1,560.00
Page 62 of 399
For City Council meeting of February 28, 2011 Item A3.2
Business of the City by Motion: Single Source Street Sweeper Repair
For Action
To: Honorable Mayor and Members of City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, Manager, Fleet Services
Subject: Single Source Street Sweeper Repair
Date: February 20, 2011
Recommended Action:
Staff recommends pre-approval of repair expenses associated with a bi-annual
inspection, overhaul, and required repairs of Street Sweeper # 667 in an amount not to
exceed $24,000.00 from Standard Equipment Company (2033 W. Walnut Street,
Chicago, Illinois, 60612). Standard is the authorized single source service provider for
our geographic location for Elgin Pelican products. Standard has provided an estimate
of $21,829.37 for this work.
Funding Source:
Funding for this service will be provided from the FY2011 Budget, Fleet Services
“Material to Maintain Autos” (7710.65060). This not-to-exceed expense amounts to
2.6% of the budgeted dollars of $910,000.00 for this type of service within this budget
account.
Summary:
It has been the historical practice of Fleet Services to send two Street Sweepers out for
this type of inspection and repairs each year for this bi-annual inspection and repairs
prior to the beginning of the upcoming street sweeping season. This year, based on
review and internal inspection by Fleet personnel, we are only recommending one unit
be sent out (# 667) with the second unit (# 661) being serviced by in-house Fleet
personnel based on this initial in-house inspection and as a means of reducing on-going
operational expenses. In 2010, sweepers 664 & 668 incurred costs of $23,696.93 and
$20,861.03 respectively for this type of inspection and service by Standard Equipment.
Since the City of Evanston always competes with the City of Chicago and other
surrounding municipalities that operate Elgin Pelican Sweepers for appointment times
and dates on a first-come-first-served basis with Standard Equipment, it is imperative
that we approve this not-to-exceed commitment and get this unit to Standard Equipment
Memorandum
Page 63 of 399
X:\City Council Meetings\Agendas, Council\Council Agenda '11\2-28-11\APW\A3.2 Sweeper repair\Sweeper Memo -2-20-
11.doc
as soon as possible so that this unit will be ready and available for service for the
beginning of street sweeping season on or around April 1st of this year.
Attachments
Estimate from Standard Equipment Company
Page 64 of 399
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Page 70 of 399
For the City Council Meeting of May 10, 2010 Item #
For City Council meeting of February 28, 2011 Item A3.3
Business of the City by Motion: Recycling Collection Vehicle
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, Manager Fleet Services
Subject: Recycling Collection Vehicle Purchase
Date: February 1, 2011
Recommended Action:
Staff recommends approval for the purchase of a recycling collection vehicle in the
amount of $153,170 from Transchicago Truck Group, 776 N. York Road, Elmhurst,
Illinois 60126 via State Bid Contract # PSD401600.
Funding Source:
Funding is provided from the Fleet Services Capital Outlay Budget for Automotive
Equipment (7720.65550) for the Fiscal Year 2011. The budget has an approved amount
of $1,900,000.00 of which $190,000.00 has been allocated for this purchase. The total
cost is $153,170.00 which is approximately 81% of the budgeted amount for this
purchase. Funding will be provided from two sources. The Fleet Capital Outlay Budget
will provide $98,170.00 with the remaining $55,000.00 provided by a grant from the
Illinois Recycling Grants Program, Grant # 10-442005 sponsored by the Illinois
Department of Commerce and Economic Opportunity. This purchase approval request
represents 8.1% of the overall Fleet Capital Outlay Budget, however, after the grant
contribution; the adjusted expenditure represents 5.2% of the Fleet Capital Outlay
Budget.
Summary:
This will be dedicated to recycling operations to support the operational needs of the
Streets and Sanitation Division’s Recycling Program.
The vehicle specifications provide both environmental and operational cost savings.
Specifications include:
• downsized horsepower,
• a 2010 emission control system,
• low resistance radial tires,
• the ability to operate on 80-20 bio-diesel fuel,
Memorandum
Page 71 of 399
• a low entry cab for easy access,
• right-hand steering,
• LED lighting and arrow board,
• rear camera with cab monitor,
• ability to load from either side single person operation instead of two
person operation
The annual cost savings is approximately $62,000.00 in labor costs.
This truck purchase pricing is based on The State of Illinois Central Management
Services (CMS) bid system. The City of Evanston has had prior business experience
with Transchicago Truck Group with a positive outcome. No Evanston based
businesses are able to provide a vehicle which meets the specifications needed.
Staff conducted a “green” review of this purchase to determine if a “hybrid vehicle”
would be feasible. There is a hybrid vehicle made on a design build basis, however, it
has been found to be larger than is required for recycled materials and has an over 1-
year wait due to limited production. In addition, a hybrid vehicle would cost
approximately $390,000.00 or more based on final specifications.
Staff will continue to review each fleet purchase with the goal of moving to a “greener
fleet”. Future purchases will consider cost, marketplace offerings, and the operational
requirements of the City of Evanston.
Therefore, staff recommends and requests City Council approval to purchase one (1)
recycle vehicle for the department.
Attachments
Quote from Transchicago Truck Group
Grant Award from Illinois Department of Commerce and Economic Opportunity
Page 72 of 399
Prepared by:
Duane Schaefer
TRANSCHICAGO TRUCK
GROUP
776 N. YORK ROAD
ELMHURST, IL 60126
Phone: 630-279-0600 ext 1609
E-Mail:
duaneschaefer@transchicago.com
Application Version 7.3.317
Data Version PRL-72J.004
11 Jan Evanstan Recycle 26K
02/22/2011 12:08 PM
Page 23 of 23
Freightliner reserves the right to change specifications, prices, and weights, without notice.
QUOTATION
M2 106 CONVENTIONAL CHASSIS
SET BACK AXLE - TRUCK
CUM ISC-260 260 HP @ 2200 RPM, 2200 GOV, 660 LB/FT
@ 1300 RPM
ALLISON 3500 RDS AUTOMATIC TRANSMISSION WITH
PTO PROVISION
MS-17-14X 17,500# R-SERIES SINGLE REAR AXLE
23,000# 52 INCH VARIABLE RATE MULTI-LEAF SPRING
REAR SUSPENSION WITH LEAF SPRING
HELPER
AF-8.0-3 8,000# FF1 71.5 KPI/3.74 DROP SINGLE FRONT
AXLE
8,000# TAPERLEAF FRONT SUSPENSION
106 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL
CAB
5425MM (214 INCH) WHEELBASE
9/32X3-7/16X10-1/16 INCH STEEL FRAME
(7.14MMX255.6MM/0.281X10.06 INCH) 120KSI
950MM (37 INCH) REAR FRAME OVERHANG
PER UNIT TOTAL
TAXES AND FEES
FEDERAL EXCISE TAX (FET) $(201.0) $(201.0)
TAXES AND FEES $0 $0
OTHER CHARGES $0 $0
TRADE-IN
TRADE-IN ALLOWANCE $ (0) $ (0)
VEHICLE PRICE TOTAL # OF UNITS (1) $79,778 $79,778
EXTENDED WARRANTY 5yr/unlimited mile
transmission warranty
$900 $900
DEALER INSTALLED OPTIONS See page 15 for details $72,693 $72,693
CUSTOMER PRICE BEFORE TAX $153,371 $153,371
BALANCE DUE (LOCAL CURRENCY) $153,170 $153,170
Page 73 of 399
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Page 80 of 399
For City Council meeting of February 28, 2011 Item A3.4
Business of the City by Motion: Library Chiller Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Paul D’Agostino, Superintendent Parks/Forestry & Facilities
Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities
Subject: Contract Award Recommendation to International Piping Systems, Inc. for
the Main Library Chiller Replacement Project, Bid #11-54
Date: February 28, 2011
Recommended Action:
Staff recommends approval of the Main Library Chiller Replacement Project to
International Piping Systems, Inc. located at 444 E. State Parkway, Suite 123,
Schaumburg, Illinois 60173, in the amount of $258,300.
Funding Source:
2011 CIP reauthorization #415950: $ 6,600
2011 CIP account #415950: $275,000
Total: $281,600
Summary:
Work on this project will include the complete replacement of the two liquid chillers
serving the Main Library. The liquid chillers produce chilled water; chilled water is the
main medium for building air conditioning. The new units will use less electricity, use an
environmentally friendly refrigerant gas, and a more sophisticated digital control system
that also reduces electrical consumption. The upgrade will assure mechanical reliability
for 25 years. Bids for the project were opened and publicly read on February 15, 2011.
The City received three bids; results were as follows:
Contractor Address Base Bid
International Piping
Systems, Inc.
444 E. State Parkway, Suite
123, Schaumburg, IL 60173 $258,300
Northern Weathermakers
HVAC, Inc.
339 Anthony Trail,
Northbrook, IL 60062 $292,724
Ideal Heating Company
9515 Southview Avenue,
Brookfield, IL 60513 $301,000
Memorandum
Page 81 of 399
Due to the limited subcontracting opportunities available for this project the City’s
Business Development Coordinator has granted the low bidder a partial waiver of the
City’s M/W/EBE goal. A memo detailing the basis for this partial waiver is attached.
Staff recommends award of the base bid to International Piping Systems, Inc. for the
lump sum amount of $258,300. Please note the recommended bid award for this
contract includes the cost of the new chiller equipment ($149,198) approved by council
on February 14, 2011 as part of the equipment manufacturer’s pre-purchase and
reassignment program. Staff has worked with International Piping Systems, Inc. in past
projects and is confident in this contractor’s abilities and work products. A breakdown of
project expenditures is as follows:
Item Amount
CIP Account #415950 $281,600
Remaining encumbrances -$4,693
Recommended bid award -$258,300
Balance Remaining $18,607
Construction work is scheduled to begin in spring 2011. The current substantial
completion deadline is April 25, 2011.
-------------------------------------------------------------------------------------
Attachments:
M/W/EBE Memorandum
Page 82 of 399
Bid No. 11-54, Main Library Chiller Replacement, Compliance and Waiver Approval, IPS, 2-16-11
TO: STEFANIE LEVINE, ASSISTANT SUPERINTENDENT, PARKS,
RECREATION AND COMMUNITY SERVICES
FROM: LLOYD W. SHEPARD, BUSINESS DEVELOPMENT COORDINATOR,
COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT
SUBJECT: BID NO. 11-54, MAIN LIBRARY CHILLER REPLACEMENT, M/W/EBE
COMPLIANCE APPROVAL, INTERNATIONAL PIPING SYSTEMS, INC.
(IPS)
DATE: 02-16-2011
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City adopted a 25% M/W/EBE participation goal for the
utilization of M/W/EBEs by general contractors.
The M/W/EBE schedules and supporting documentation submitted by International
Piping Systems Incorporated (IPS) for the subject bid have been reviewed in accordance
with the City of Evanston Specification for M/W/EBE Participation. Given the limited
number of substantive subcontracting opportunities for this project, International Piping
Systems Incorporated has requested and is approved for an M/W/EBE subcontracting
waiver of 15.3%.
IPS’s base bid is $258,300.00. Listed below are the scheduled M/W/EBEs.
Name of M/W/EBE Scope of Work Contract
Amount
% MBE WBE EBE
Gatwood Crane
Service
2345 E. Hamilton Rd.
Arlington Heights IL.
60005
Crane Rental
Service
$16,000.00 6.2 X
North Shore Electric
2121 Ashland Avenue
Evanston, IL. 60201
Electrical Work $9,017.00 3.5 X
Total M/W/EBE $25,017.00 9.7
IPS must also meet interim and final compliance. Interim compliance is achieved by
utilizing the scheduled M/W/EBE subcontractors during the course of the project. Final
compliance is based upon the final amounts paid to the scheduled M/W/EBE
Memorandum
Page 83 of 399
Bid No. 11-54, Main Library Chiller Replacement, Compliance and Waiver Approval, IPS, 2-16-11
subcontractors as determined by all partial and/or final waivers of lien or cancelled
checks. Other documentation could be requested by the City to verify the scheduled
firm’s utilization.
Finally, within 15 calendar days after the Notice to Proceed has been issued to IPS,
copies of the subcontracts and/or purchase orders between the M/W/EBE
subcontractors and IPS must be submitted to the Business Development Coordinator,
Community & Economic Development Department. Failure by the prime contractor to
submit copies of the contracts or purchase orders could delay payment of progress
payments or final payment.
CC: Jewell Jackson, Manager Purchasing & Contracts
Page 84 of 399
For City Council meeting of February 28, 2011 Item A3.5
Business of the City by Motion: Oracle Maintenance & Support Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Joellen Earl, Administrative Services Director
Bruce Slown, IT Manager
Subject: Renewal of annual Oracle (IRIS) Maintenance and Support Agreement
Date: February 7, 2011
Recommended Action:
Approval to renew the annual sole source maintenance and support agreement for the
term March 1, 2011 through February 28, 2012 with the Oracle Corporation (20 Davis
Drive, Belmont California) for the City's Integrated Resource Information System (IRIS)
software, in the amount of $140,800.00. Payments to Oracle Corporation are made
quarterly, in four equal payments of $35,200. There is no increase from the prior year
and the second year that the City saved $35,179.69 over our 2009 contract.
Funding Source:
Funding is provided for in the Computer Licensing and Support operating account in the
Information Technology Division. Account: 1555.62340.
Summary:
Annual maintenance and support agreements are standard in the technology industry
and typically assessed by software companies to continuously improve software
applications as well as to fund support centers with skilled employees for customers in
order to resolve problems as quickly as possible. The City, as a customer with an active
maintenance and support agreement, benefits from the continuous research and
development that Oracle performs to improve and enhance the software.
The City placed 28 requests for support last year. In addition to support requests, the
City routinely applies system updates to fix system program bugs as well as download
Oracle software updates/patches for Federal and State regulatory changes, primarily
related to the payroll module.
Memorandum
Page 85 of 399
This is a sole source request because the only option for continual comprehensive
maintenance and support of the IRIS application is the Oracle Corporation as it is the
developer and distributor of the software. Please note that there are other independent
third-party businesses that also maintain Oracle software through their own customized
programming and fixes, but if the City were to go this direction, it would be extremely
difficult and costly to return to Oracle for support due to all the customized programming
incorporated into our IRIS application by the third party. This is discussed in greater
detail below.
History:
Two years ago City staff negotiated a 0% renewal increase, and last year staff
renegotiated the overall support contract to discontinue technical support for some
products that were bundled into the initial purchase. This reduced annual support by
$35,179.69. This year we again received approval from Oracle to waive an increase,
however reiterated that this is only for this renewal cycle.
Alternatives:
Currently, there are no practical alternatives to this renewal. City staff has investigated
the possibility of a third-party provider for support. Third-party support providers
advertise as much as 50% savings over Oracle’s annual support but come with a large
amount of risk and staff has determined this is not a viable long-term solution.
The software code that comprises IRIS is proprietary to Oracle. Any third-party
modifications to the software to repair problems would not be supported by Oracle, thus
eliminating access to any software upgrades released by Oracle and making it difficult
and costly to return to Oracle for support in the future if necessary.
City staff is currently evaluating RFP submittals for a new Financial System. Five
vendors submitted proposals, and staff has narrowed the selection to three. The second
round of vendor demonstrations is scheduled to begin the week of January 10. If
Evanston decides to replace the current financial system, use of third-party support
could be feasible during the transition, but only in that circumstance.
-------------------------------------------------------------------------------------
Attachments:
Oracle Service Contract – File Name “Renewal Oracle Feb 14 P-JD-M02368-000--82”
Page 86 of 399
Page 1 of 6 Service Contract Number: P-JD-M02368-000--82
RL_ v091507
25-Aug-10
Bruce Slown
City of Evanston
2100 RIDGE AVENUE
EVANSTON
IL 60201
United States
Dear Bruce Slown,
The technical support services and benefits provided under service contract number
P-JD-M02368-000--82 will expire, or have expired, on 28-Feb-11. Please find attached an ordering
document for the renewal of this service contract. If applicable, the attached ordering document may also
include incremental technical support services newly acquired.
To ensure that there is no interruption to the technical support services and benefits provided under
service contract number P-JD-M02368-000--82, please order the technical support services on this
ordering document by issuing an acceptable form of payment in accordance with the attached Order
Processing Details section on or before 30-Jan-11.
If further information is required, please contact me at the e-mail address or telephone number provided
below.
Regards,
Ryan Pike
Oracle Support Services
E-mail: ryan.pike@oracle.com
Tel.: (719) 757-3300
Fax: (719) 757-4256
Page 87 of 399
Page 2 of 6 Service Contract Number: P-JD-M02368-000--82
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Ordering Document
Service Contract #:P-JD-M02368-000--82 Renewal Contact:Ryan Pike
Offer Expires:28-Feb-11
Payment Terms:NET 30 DAYS from date
of invoice Telephone:(719) 757-3300
Fax:(719) 757-4256
Billing Terms: Quarterly in Arrears E-mail:
CUSTOMER: City of Evanston
QUOTE TO BILL TO
Account Contact:Bruce Slown Account Contact Accounts Payable
Account Name:City of Evanston Account Name:City of Evanston
Address:2100 RIDGE AVENUE Address:2100 RIDGE AVENUE
EVANSTON EVANSTON
IL 60201 IL 60201
United States United States
Telephone:847 866-2921 Telephone:
Fax: Fax:
E-mail:bslown@cityofevanston.o
rg E-mail:
Oracle may provide certain information and notices about technical support via e-mail. Accordingly,
please verify and update the Quote To and Bill To information above to ensure that such communications
and notices are received from Oracle. If changes are required, please e-mail or fax the updated
information to Ryan Pike at ryan.pike@oracle.com or (719) 757-4256. Please also include service
contract number P-JD-M02368-000--82 on such reply.
Page 88 of 399
Page 3 of 6 Service Contract Number: P-JD-M02368-000--82
RL_ v091507
Service Details
Service Level: Software Update License & Support End Date: 29-Feb-12
Product Description Start Date
1-Mar-11
Subtotal: USD 140,800.00
Total Amount: USD 140,800.00
plus applicable tax
Notes:
1. If any of the fields listed above are blank, the program licenses were acquired under a separate
license model in which such field(s) does not apply.
2. If a change to the Service Details provided above is required, please contact Ryan Pike at (719)
757-3300 or at ryan.pike@oracle.com and an updated ordering document will be provided in
accordance with Oracle's technical support policies.
Page 89 of 399
Page 4 of 6 Service Contract Number: P-JD-M02368-000--82
RL_ v091507
GENERAL TERMS
"You" and "your" refers to the Customer provided above.
In the event that the Customer and the Quote To Account Name provided above are not the same, City of
Evanston acknowledges that Customer has authorized City of Evanston to execute this ordering
document on Customer's behalf and to bind Customer to the terms described herein. City of Evanston
agrees the ordered services shall be used solely by the Customer and shall advise Customer of the terms
of this ordering document as well as information and notices about technical support that Oracle provides
to City of Evanston during the term of service.
The technical support services acquired under this ordering document are governed by the terms and
conditions of the license and services agreement that you executed when you acquired technical support
from us or an authorized reseller. However, any use of the programs, which includes by definition the
updates and other materials provided or made available by Oracle under technical support, is subject to
the rights granted for the programs set forth in the order in which the programs were acquired.
Technical support is provided under Oracle's technical support policies in effect at the time the services
are provided. The technical support policies are subject to change at Oracle's discretion; however,
Oracle will not materially reduce the level of services provided for supported programs during the period
for which fees for technical support have been paid. You should review the technical support policies
prior to entering into this ordering document. The current version of the technical support policies,
including Oracle's reinstatement policy, may be accessed at http://www.oracle.com/support/policies.html.
Customers who allow technical support to lapse and later wish to reactivate it will be subject to Oracle's
reinstatement policy in effect at the time of reinstatement. Applicable reinstatement fees may apply in
addition to the annual technical support fees.
In the event that Priority Service is acquired under this ordering document, you acknowledge you must
maintain a current Software Update License & Support contract for all licenses in a license set for which
Priority Service has been purchased. By accepting this ordering document, you also acknowledge that
Software Update License & Support for program licenses listed under the Priority Service level may be
renewed under separate contract(s). Upon renewal, Priority Service fees will be based on the Priority
Service pricing policies in effect at the time of renewal and such fees will be adjusted to account for any
acquisition of additional licenses in a license set. Contractual caps on annual technical support fees for
Software Update License & Support do not apply to Priority Service, unless stated otherwise in your
contract.
Page 90 of 399
Page 5 of 6 Service Contract Number: P-JD-M02368-000--82
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Order Processing Details
Your order is subject to Oracle's acceptance. An order consists of the following: (i) this ordering
document, which incorporates by reference the license and services agreement that you executed when
you acquired technical support from us or an authorized reseller, (ii) an acceptable form of payment, and
(iii) a tax exemption certificate (if applicable). Oracle normally accepts orders after receipt of a purchase
order, check or credit card issued in accordance with the Purchase Order, Check, Credit Card
Confirmation section below. If Oracle accepts your order, the service start date is the effective date of
such order and also serves as the commencement date of the technical support services.
Once ordered, technical support for the support period defined above is non-cancelable and the related
fees are non-refundable.If the pre-tax value of this renewal is $2000 or less, pre-payment in the form of
a check or credit card must be received. Purchase orders are no longer accepted for these transactions.
An invoice will only be issued upon receipt of an acceptable form of payment. Regardless of the form of
payment, Oracle's invoice includes applicable sales tax, GST, or VAT (collectively referred to as "tax"). If
City of Evanston is a tax exempt organization, a copy of City of Evanston's tax exemption certificate must
be submitted with City of Evanston's purchase order, check, credit card or other acceptable form of
payment.
PURCHASE ORDER,CHECK,CREDIT CARD CONFIRMATION
Purchase Order
If the technical support services on this ordering document will be purchased by purchase order, the
purchase order must include the following information:
-Service Contract #: P-JD-M02368-000--82
-Term of Service: 1-Mar-11 to 29-Feb-12
-Final Total:USD 140,800.00 (excluding applicable tax)
-Local Tax, if applicable
In issuing a purchase order, City of Evanston agrees and acknowledges that the terms of this ordering
document are incorporated into City of Evanston's purchase order and that the terms of this ordering
document and the terms of the Customer's agreement with us supersede the purchase order or any other
non-Oracle document, and no terms included in any such purchase order or other non-Oracle document
shall apply to the technical support services ordered.
Please e-mail or fax the purchase order to Oracle per the Remittance Details provided below.
Check
If the technical support services on this ordering document will be purchased by check, the check must
include the following information:
-Service Contract #: P-JD-M02368-000--82
-Term of Service: 1-Mar-11 to 29-Feb-12
-Final Total:USD 140,800.00 (excluding applicable tax)
-Local Tax, if applicable
In issuing a check, City of Evanston agrees and acknowledges that the terms of this ordering document
and the terms of the Customer's agreement with us shall apply to the technical support services ordered.
No terms attached or submitted with the check shall apply.
Please mail check payments per the Remittance Details provided below.
Page 91 of 399
Page 6 of 6 Service Contract Number: P-JD-M02368-000--82
RL_ v091507
Credit Card Confirmation
If the technical support services on this ordering document will be purchased by credit card, please
complete the section below and return it to Oracle per the Remittance Details provided below. Please
note that Oracle is unable to process credit card transactions of USD100,000 or greater.
Service Contract #: P-JD-M02368-000--82
Term of Service: 1-Mar-11 to 29-Feb-12
Final Total:USD 140,800.00 (excluding applicable tax)
__________________________________
Credit Card Number
__________________________________
Expiration Date
__________________________________
Billing Address (associated with Credit Card)
__________________________________
City, State, and Zip (associated with Credit Card)
__________________________________
Authorized Signature
__________________________________
Name
The credit card must be valid for the entire Term of Service above. In issuing this credit card
confirmation, City of Evanston agrees and acknowledges that the terms of this ordering document and the
terms of the Customer's agreement with us shall apply to the technical support services ordered. No
terms attached or submitted with the credit card confirmation shall apply.
REMITTANCE DETAILS
Purchase orders or credit card details for the technical support services ordered hereto should be sent to:
Attn:Ryan Pike
Oracle Support Services
Fax:(719) 757-4256
E-mail: ryan.pike@oracle.com
Checks for the technical support services ordered hereto should be sent to:
AK, AZ, CA, HI, ID, NV, OR, UT, WA:
Oracle America, Inc.
PO Box 44471
San Francisco, CA 94144-4471
All other States:
Oracle America, Inc.
PO Box 71028
Chicago, IL 60694-1028
Page 92 of 399
For City Council meeting of February 28, 2011 Item A3.6
Business of the City by Motion: Brummel Richmond Tot Lot Renovation
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Paul D’Agostino, Superintendent Parks/Forestry & Facilities
Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities
Subject: Contract Award Recommendation to Clauss Brothers Inc. for the Brummel
Richmond Tot Lot Renovation Project, Bid #11-49
Date: February 28, 2011
Recommended Action:
Staff recommends approval of the Brummel Richmond Tot Lot Renovation Project to
Clauss Brothers Inc. located at 360 West Schaumburg Road, Streamwood, Illinois
60107, in the amount of $234,180.
Funding Source:
FY 2011 CIP Account #415347 $295,000
FY 2011 CDBG Account #5170.62974 $ 50,000
Total $345,000
Summary:
Work on this project will include the complete renovation of the existing park and
playground at Brummel Park, located in south Evanston (corner of Brummel and
Richmond). Bids for the project were opened and publicly read on February 8, 2011, the
City received six bids; results were as follows:
Memorandum
Page 93 of 399
Contractor Address Base Bid Alt. 1 Alt. 2 Alt. 3 Total Bid
Elanar
Construction
1739 Chestnut
Ave. #500,
Glenview, IL $178,400.00 $7,496
$17,480.00 $14,190 $217,566.00
Fuerte
Systems
16317 Riverwood
Ct., Plainfield, IL $173,198.30 $5,800
$24,500.00 $17,850 $221,348.30
Clauss
Brothers
360 W.
Schaumburg Rd.,
Streamwood, IL $192,545.00 $8,135
$15,900.00 $17,600 $234,180.00
Team Reil,
Inc.
17421 Marengo
Rd., Union, IL $192,414.00 $10,473
$18,136.75 $16,430 $237,453.75
Pedersen
Construction
936 Holmes Ave.,
Deerfield, IL $210,100.00 $11,200
$14,400.00 $14,200 $249,900.00
GA Johnson
828 Foster St.,
Evanston, IL $224,580.00 $13,330
$25,100.00 $22,500 $285,510.00
In order to provide greater bidding flexibility, three alternate items were requested as
follows:
Alternate 1: Install new shrubs, ornamental grasses, mulch and planting mix in
place of base bid seeding, mulching and site restoration. As this
work is expected to significantly enhance the aesthetic appearance
of the park, this item is recommended for award. As a result of
accepting this alternate, ornamental landscaping will be installed.
Alternate 2: Install a drinking fountain, backflow preventer, water meter, drain
line, supply piping, B-box and water main tap. As this work will
replace an existing non-compliant drinking fountain and will greatly
enhance amenities for park users, this item is recommended for
award. As a result of accepting this alternate, the new drinking
fountain will be constructed.
Alternate 3: Install rubber play surfacing in a portion of the main play area in
place of base bid engineered wood chip surfacing and concrete
access ramp. As this work is expected to greatly enhance ADA
accessibility within the playground, this item is recommended for
award. As a result of accepting this alternate, rubberized
playground surfacing will be constructed in a portion of the
playground.
The lowest two bidders identified above (Elanar Construction and Fuerte Systems) have
both been deemed non-responsive. Elanar Construction failed to acknowledge receipt
of project addendum #1, provided 0% participation from M/W/EBE subcontractors, failed
to supply any required M/W/EBE paperwork and failed to request an M/W/EBE waiver.
Fuerte Systems provided only 2.8% participation from M/W/EBE subcontractors, failed
to supply all required M/W/EBE paperwork and failed to request an M/W/EBE waiver.
Please see attached M/W/EBE compliance memorandum for additional information. The
recommended bidder, Clauss Brothers completed all M/W/EBE requirements and has
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quoted a 34.8% participation level for the base bid and a 28.6% compliance for the
entire bid with recommended alternates included.
Staff recommends award of the base bid plus alternate bid items 1, 2 and 3 to Clauss
Brothers Inc. for the lump sum amount of $234,180. Staff has worked extensively with
Clauss Brothers Inc. in numerous past projects and is highly confident in this
contractor’s abilities and work products. A breakdown of project expenditures is as
follows:
Item Amount
CIP Account #415347 $295,000
CDBG Account #5170.62974 $ 50,000
Encumbrances / expenditures to date -$33,963
Recommended bid award -$234,180
Balance Remaining $76,857
Construction work is scheduled to begin in spring 2011. The current substantial
completion deadline is July 1, 2011.
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Attachments:
M/W/EBE Compliance Memorandum
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Bid No. 11-49, Brummel-Richmond Tot Lot, MWEBE Compliance Approval, Claus Brothers, 2-14-11
TO: STEFANIE LEVINE, ASSISTANT SUPERINTENDENT, PARKS,
RECREATION AND COMMUNITY SERVICES
FROM: LLOYD W. SHEPARD, BUSINESS DEVELOPMENT COORDINATOR,
COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT
SUBJECT: BID NO. 11-49, BRUMMEL-RICHMOND TOT LOT RENOVATIONS,
M/W/EBE COMPLIANCE APPROVAL, CLAUSS BROTHERS, INC.
DATE: 02-14-2010
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City adopted a 25% M/W/EBE participation goal for the
utilization of M/W/EBEs by general contractors.
The first and second low bidders Fuerte Systems Incorporated, and Elanar
Construction Company, respectively, are deemed nonresponsive due to not submitting
schedules and supporting documentation for M/W/EBE participation. Therefore, Fuerte
Systems, Incorporated and Elanar Construction Company do not meet initial
compliance.
The M/W/EBE schedules and supporting documentation submitted by Clauss
Brothers Incorporated (CBI) for the subject bid have been reviewed in accordance with
the City of Evanston Specification for M/W/EBE Participation. CBI’s M/W/EBE
participation meets initial compliance with an M/W/EBE utilization of 34.79%.
CBI’s base bid is $192,545.00. Listed below are the scheduled M/W/EBEs.
Name of M/W/EBE Scope of Work Contract
Amount
% MBE WBE EBE
Genex Corporation
4811 Emerson Ave.,
Suite 203
Palatine, IL.60067
Electrical $26,150.00 13.58 X
Herrara Construction
24520 Harmony
Road
Maringo, IL. 60152
Concrete $11,469.00 5.96 X
Reese Recreation
Products
3327 N. Ridge Ave.
Arlington Heights, Il.
60004
Playground
Equipment
$29,369.80 15.25 X
Memorandum
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Bid No. 11-49, Brummel-Richmond Tot Lot, MWEBE Compliance Approval, Claus Brothers, 2-14-11
CBI must also meet interim and final compliance. Interim compliance is achieved by
utilizing the scheduled M/W/EBE subcontractors during the course of the project. Final
compliance is based upon the final amounts paid to the scheduled M/W/EBE
subcontractors as determined by all partial and/or final waivers of lien or cancelled
checks. Other documentation could be requested by the City to verify the scheduled
firm’s utilization.
Finally, within 15 calendar days after the Notice to Proceed has been issued to CBI,
copies of the subcontracts and/or purchase orders between the M/W/EBE
subcontractors and CBI must be submitted to the Business Development Coordinator,
Community & Economic Development Department. Failure by the prime contractor to
submit copies of the contracts or purchase orders could delay payment of progress
payments or final payment.
CC: Jewell Jackson, Manager Purchasing & Contracts
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For City Council meeting of February 28, 2011 Item A4
Business of the City by Motion: Advertising and Sponsorship Policy
For Action
To: Honorable Mayor and Members of the City Council
From: Davon Woodard, Development Officer
Subject: City of Evanston Corporate Sponsorships, Advertising and Strategic
Supplier Policy
Date: February 28, 2011
Recommended Action:
Staff recommends that the City Council approve guidelines regarding sponsorship,
advertising and strategic supplier relationships for the City of Evanston.
Summary:
The proposed policy provides a framework for City of Evanston staff and
representatives in the solicitation and execution of resource development initiatives,
specifically advertising, sponsorship and strategic supplier relationships.
The Development Office, under the direction of the City Manager, will be responsible for
the implementation of this policy, as well as providing support and guidance to
departments regarding the interpretation and application of this policy.
The policy provides guidelines for the solicitation of advertising and marketing
partnerships. Partnership approval authority is provided to department director, City
Manager and City Council, based on financial and contract duration criteria.
This policy outlines the process for the solicitation of strategic supplier partnerships, bid
opportunities where bid can be awarded based not only on competitive pricing but a
comprehensive package of benefits tangible and intangible benefits for the City.
Approval authority of strategic supplier partnerships will reside with the City Manager
and City Council.
This policy will be effective, upon approval, March 1, 2011
Legislative History:
None
Memorandum
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Attachments:
Proposed City of Evanston Sponsorship, Advertising, and Strategic Supplier Policy
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City of Evanston Sponsorships, Advertising and Strategic Supplier Policy
I. PURPOSE
This citywide policy is intended to serve as a framework to ensure consistency with
City principles, policies and existing laws while assisting departments in securing
external revenue for City facilities, departments, programs and initiatives through
advertising, marketing and strategic partnership efforts.
II. DEFINITIONS
a. Advertising- The sale to an external company, individual, or entity of advertising
space on City asset(s). Advertising involves the purchase by an advertiser of
advertising space sold at rates determined by the City, or approved third-party.
The advertiser is not entitled to any additional benefit(s) other than the purchased
space.
b. Asset- Items of tangible and intangible value owned by the City of Evanston,
including facilities, vehicles, intellectual property, programs, initiatives, activities,
events, contracts, social and electronic media, as well as the City’s positive
reputation, image and market presence.
c. Contribution- A donation or sponsorship received by the City. A contribution
can consist of cash, a grant, or in-kind donation and be restricted or unrestricted.
d. Donation- A cash or in-kind gift made to the City without expectation of City
services.
e. Donor- An individual, company or entity who makes a cash or in-kind gift.
f. Entitlement Grant- A donation automatically awarded for a specific use and/or
general program purpose as part of a defined formula to all agencies/institutions
who qualify.
g. Grant- A donation awarded for a specific use and/or general program purpose in
response to a competitive request for proposals distributed by a government
entity, foundation or corporation.
h. In-kind Contribution- The contribution of equipment, materials or services which
serves as a benefit to a City facility, program, department or initiative without
expectation of City services, significant recognition, marketing or advertising
benefits. To be received as an in-kind donation, all items contributed to the City
must be safe and durable, and meet any applicable City design or quality
specifications, standards and policies.
i. Marketing Partner- A company, entity or individual who provides the City with
cash or in-kind goods and services in return for recognition determined in
marketing partnership agreement. Also known as Sponsor.
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j. Partnership Agreement- A negotiated agreement between the City and external
partner which outlines the advertising or marketing opportunity or City asset
available and with the external partner’s commitment of cash and/or in-kind
goods/services for recognition related to said opportunity or asset. Also known as
Sponsorship Agreement
k. Request for Proposal and Partnership (RFPP)- An open and competitive
process whereby third parties may express interest in participating in a strategic
supplier partnership opportunity with the City.
l. Request for Proposal (RFP)- An open and competitive process whereby an
entity invites interested parties to submit proposals for grant and/or sponsorship
award consideration for program-purposes or general operating support.
m. Strategic Supplier – Contractual relationship between the City and an outside
firm in response to a City issued RFPP in which selection of the qualified bidder
is based not only on competitive pricing for services and productions but a variety
of benefits for the City and firm, including discounted pricing options, cash and/or
in-kind good and services.
III. EXEMPTIONS
Grants and contributions received through a state or federal entitlement program or
legislative line-item are exempt from these guidelines.
IV. LIMITATIONS
The following entities shall not be eligible for advertising or marketing partnership
opportunities within the City of Evanston:
Companies who support the production, distribution and sale of weapons or life-
threatening products.
Companies whose primary public image or business is derived from the sale of
tobacco.
Alcoholic beverages when primary audience of the city asset is primarily under legal
drinking age.
Any party that has litigated a claim against the City, at any time.
Parties involved in any stage of negotiation for a City contract unless contract is
linked to a strategic supplier partnership opportunity. Parties that already provide
goods and services and/or completed contracts are exempt.
Companies who present demeaning or derogatory portrayals of individuals or
groups, or contain anything which in light of general prevailing community standards
is likely to cause deep or widespread offence.
Any entity which owes an overdue debt of any kind to the City.
V. GENERAL PROVISIONS
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All City departments will adhere to the following procedures for developing,
implementing and administering marketing partnership agreements.
A. Responsibility
Under the direction of the City Manager, or designee, and in compliance with all other
City policies and procedures, the Development Office will be responsible for:
Implementing citywide advertising, marketing and strategic supplier partnership
initiatives.
Overseeing and implementing city-wide partnership notification system.
Providing guidance, in collaboration with the Law Department, to all City
departments regarding the interpretation and application of this policy.
Providing guidance and support to all City departments regarding the identification,
solicitation and management of marketing, advertising and strategic supplier
partnerships.
Tracking and reporting on a quarterly basis, in collaboration with Administrative
Services, all marketing partnerships developed by City departments.
B. Advertising and Marketing Partnerships
Advertising and marketing partnerships must:
Enhance the development, delivery, awareness or continuance of one or more City
programs, services or facilities; or provide for the delivery of programs and services
in a manner deemed by the City to be efficient, effective and in the best interests of
the community-at-large.
Not result in or be perceived as giving any preferential treatment outside of the
established marketing agreement.
Advertising and Marketing Partnership Process:
All advertising and marketing partnership activities will be coordinated by the
Development Office, or its successor, under the direction of the City Manager or
designee.
The general procedure for developing marketing partnerships is as follows:
1. Define scope of advertising or marketing partnership including partnership length,
preliminary benefits, specification of assets to be included and fee structures, if
applicable.
2. Submit partnership notification form, in accordance with guidelines established
by the Development Office.
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3. Respond to published request for proposals published within specified guidelines
established by a potential marketing partner.
4. Review and analyze marketing partnership offers.
5. Develop a partnership agreement according to Section D.
6. Submit all advertising and marketing partnership agreements to Law Department
for review via revenue acceptance form created by in accordance with guidelines
established by Development Office.
7. Submit all advertising and marketing partnership agreements for final approval
and in accordance with the following guidelines:
Department Director: Aggregate value (cash and/or in-kind) up to $9,999
and up to one (1) year length.
City Manager (or Designee): Aggregate cash and/or in-kind value
between $10,000 and $19,999 and partnership agreement up to one (1)
year in length.
City Council: Aggregate cash and/or in-kind value greater than $20,000
or partnership agreement greater than one (1) years.
C. Strategic Supplier Partnerships
The City regularly purchases goods and services from businesses to perform a range of
services. For larger citywide purchases, the City uses a competitive bid process to
secure better pricing and ensure fairness in the selection process.
Within this selection process there are times when selection can be based on not only
on a competitive price for products and services but on a comprehensive package of
benefits for both the City and the firm. When a citywide purchase is identified as a
viable candidate, it will be advertised as a request for proposal and partnerships.
The general procedure for developing Strategic Supplier Partnerships will be as follows:
1. Define scope of strategic supplier partnership, including description of City and/or
community need, financial goals and general marketing strategy.
2. Develop request for proposal and partnership for each partnership.
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3. Advertise RFPP and implement open and competitive bidding process for
interested partners.
4. Review and analyze all responsive proposals received through RFPP process
and award partnership.
5. Develop a strategic supplier partnership agreement according to Section D.
8. Submit all strategic supplier partnerships for final approval in accordance with
procurement guidelines.
9. Submit all strategic supplier agreements for final approval in accordance with
guidelines:
City Manager (or Designee): Aggregate cash and/or in-kind value less
than $19,999 or partnership agreement length one up to (1) year.
City Council: Aggregate cash and/or in-kind value greater than $20,000
or partnership agreement greater than one (1) years.
Strategic Supplier Selection Criteria
In general, the selection of strategic supplier partners will be chosen on the following
criteria:
Respondent’s ability to supply goods and services as described in the RFPP.
The price and terms at which the respondent is willing to supply goods.
Comprehensive benefit package for City.
D. Advertising, Strategic Supplier and Marketing Partnership Agreements:
All partnership agreements shall be formalized in a written contract and include
contractual language consistent with all applicable City policies and ordinances. In
general, all advertising and marketing partnership agreements will include, at minimum:
1. Contractual Relationship
2. Specified Terms of Agreement
3. Renewal Options, if any
4. Consideration(s), such as:
a. Partnership Rights Fee
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b. Commissions
c. In-kind Goods and/or Services
5. Description of Programs, Projects and Activities
6. Partnership Rights and Benefits, of all parties
7. Termination Provision
Advertising and Marketing Partnership Agreements, including the above outlined
information, can be:
A standard department-specific form pre-approved by City Law Department.
A customized form crafted by City department, with approval by Law Department.
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For City Council meeting of February 28, 2011 Item A5
Business of the City by Motion: RFP for Advertising on City Assets
For Action
To: Honorable Mayor and Members of the City Council
From: Davon Woodard, Development Officer
Subject: City of Evanston Advertising Pilot Project
Date: February 28, 2011
Recommended Action:
Staff recommends that the City Council support the distribution of a Request for
Proposal (RFP) to implement an advertising pilot project on select City assets within
downtown Evanston and along the City’s lakefront.
Summary:
In order to secure additional external revenue from non-traditional sources staff recommend
that the City Council approve the creation and distribution of an RFP for an advertising pilot
project. Advertising revenue, unlike some government and foundation revenue provides
unrestricted revenue to support the City’s programs and initiatives.
The RFP will seek a third-party to serve as advertising vendor for two City assets in high-traffic
areas of Evanston, downtown and the lakefront. The advertising vendor will have
responsibility, with City oversight, for advertiser identification, material production and
installation, and replacement/up-keep.
Proposed advertising City assets will include:
Lakefront
-Beach house temporary naming rights
-Beach house on-building signage
-Lifeguard stand signage
-Lakefront trail mile-marker signage
Downtown
-Recycling and Trash Receptacles
-Two to four digital information kiosks
-Parking garages
-Fountain Square
-Additional strategic location(s) and transportation node(s)
- Parking garage vacant storefront signage
Memorandum
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- Parking garage deck signage
RFP Proposed Schedule:
February 28, 2011- City Council RFP approval
March 14, 2011- Publish RFP notice
March 28, 2011- Pre-proposal meeting
April 11, 2011- Proposal responses due
April 27, 2011- Presentation of recommended firm to Economic Development Committee
for review and recommendation to City Council
May 9, 2011- City Council consideration of recommended firm
Legislative History:
None
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For City Council meeting of February 28, 2011 Item A6
Resolution 6-R-11: Noyes Tenant Lease Agreements
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Subject: Resolution 6-R-11 authorizing the City Manager to enter into renewals of
resident artist leases for spaces at the Noyes Cultural Arts Center
Date: February 28, 2011
Recommended Action:
Staff recommends approval of Resolution 6-R-11 authorizing the City Manager to enter
into renewals of resident artist leases for the first year of a three-year lease term.
Funding Source:
Revenue from rent payments will be posted to account 3710.53565 (Noyes Center) in
the City of Evanston General Fund.
Summary:
The studio and theatre leases are for a three-year term (03/01/2011-12/31/2013). The
lease agreements for the resident artist studios and theater at the Noyes Cultural Arts
Center (NCAC) are renewed annually to allow the option for fee increases and to gain
approval of the tenants’ current year community service proposals. The first lease term
is set to begin on March 1, 2011, and will run for 10 months through December 31,
2011.
For the first year of the upcoming lease term, staff is recommending to maintain the
2010 rental rates for the theater, studios and storage units. Staff proposes to decrease
the building hours at the NCAC by opening the building at 8:15 a.m. instead of 7:30 a.m.
on weekdays from September through May in order to cut expenses through decreased
staff hours. In addition, Noyes resident artists are charged $5.00 for daily parking
permits and $26.00 (for leaseholders) or $17.00 (for tenant staff or students) for a
monthly permit for parking in the Noyes lot. Rental fees at Noyes help to offset the cost
of materials, services, utilities, and employees at the Noyes Cultural Arts Center.
Tenants will continue to be required to adhere to community service obligations as
required in the past lease agreements, with an option to pay a 15% additional surcharge
on the annual rent amount in lieu of community service. The Evanston Arts Council
reviewed all of the community service proposals at their January 2011 meeting and
recommend approval.
Memorandum
Page 108 of 399
For the term beginning on March 1, 2011, there are 23 studio leases and one theater
lease. Piven Theatre Workshop currently leases four spaces (studios 102, 103, 105,
110), the Actors Gymnasium leases two spaces (studio 104 and the Great Hall),
Evanston Art Center leases four spaces (studios B-1, B-2, B-12, and B-13), Jack and
Elise Lerman rent two spaces (studios 211 and 216), and the Next Theatre Company
leases the theater space in addition to studio 108. Additionally, several leases are for
shared studio space by individuals/groups (Oettinger and Goldsmith co-lease studio B-
10; Schiff and Malik co-lease studio #214; Cotovsky, Ganch, Marcus, and Rea share
studio 215; and Elena Kaiser and Sarah Kaiser co-lease studio B-9).
One studio is devoted to community use (106) and one studio is designated for the
Fleetwood-Jourdain Theatre (studio 223). These studios do not require a lease.
-------------------------------------------------------------------------------------
Attachments:
Resolution 6-R-11
Copy of Studio Master Lease
Copy of Theater Master Lease
List of tenants, studio number, square footage, and 2011 monthly rent amount
Appendix B - Community Service Proposal Summary
Appendix D – additional fees for resident artists
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For City Council meeting of February 28, 2011 Item A7
Resolution 12-R-11: Reimbursement of 2011 General Obligation Bond Issue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Marty Lyons, Assistant City Manager,
Joellen Earl, Administrative Services Director
Subject: Resolution 12-R-11 by which City Council would authorize that payments
relating to FY2011 Capital Improvement Plan (CIP) projects would be
reimbursed by the subsequent 2011 General Obligation bond issuance.
Date: February 18, 2011
Recommended Action:
Staff recommends approval of Resolution 12-R-11 by which City Council would
authorize that payments relating to FY2011 Capital Improvement Plan (CIP) project
expenditures up to $10.0 million be reimbursed by the subsequent 2011 General
Obligation (G.O.) bond issuance. Total project costs to be funded from this bond issue
are equal to $9,693,500.
Summary:
The City will issue approximately $10.0 million in General Obligation (G.O.) Bonds this
year to fund capital projects which includes $5,078,500 in the Capital Improvements
Fund, $875,000 in the Sewer Fund, $400,000 in the Fleet Fund and $3,340,000
million in the Water Fund. This resolution acknowledges the fact that some of the CIP
projects have already been approved and expenditures may be incurred in advance
of the receipt of bond proceeds. This resolution allows the City to pay those
necessary CIP costs and reimburse itself from the bond proceeds. Any payments that
need to be made before the bond proceeds are received will be made from the
appropriate City Fund and then reimbursed from bond proceeds. The total amount of
this resolution is $10.0 million in recognition that other expenses or projects may be
approved by the City Council in addition to the current Capital Improvements plan, after
the approval date of this resolution.
As approved on February 14th, the attached project list shows priority 1 projects that are
proposed to be funded through bond proceeds.
Memorandum
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Attachments:
Resolution 12-R-11, City of Evanston, Cook County, Illinois Reimbursement Resolution
City of Evanston, 2011 Capital Plan, Projects by Funding Source Excerpt
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02/17/2011
12-R-11
A RESOLUTION
Expressing Official Intent regarding Expenditures from the
Funds of the City of Evanston, Cook County, Illinois, to be
Reimbursed from Proceeds of Obligations to be Issued by
the City of Evanston, Cook County, Illinois
WHEREAS, the City of Evanston, Cook County, Illinois (the “City”) has
financed and further intends to finance projects (attached as Exhibit A) consisting of
various capital improvements at various locations throughout the City, including certain
capital expenditures as detailed for the year 2011 in the City’s Capital Improvement
Plan, as adopted by the City Council of the City (the “Projects”);
WHEREAS, all or a portion of the expenditures as proposed to be
reimbursed and relating to such Projects (the “Expenditures”) (i) have been paid within
sixty (60) days prior to the passage of this Resolution or (ii) will be paid on or after the
passage of this Resolution;
WHEREAS, the City reasonably expects to reimburse itself or pay for the
Expenditures with proceeds of an obligation;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Incorporation of Preambles. The City Council hereby finds
and determines that all of the recitals contained in the preambles to this resolution are
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12-R-11
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full, true and correct and does hereby incorporate them into this Resolution by this
reference.
SECTION 2: Reimbursement. The City reasonably expects to reimburse
or pay the Expenditures with the proceeds of an obligation.
SECTION 3: Maximum Principal Amount. The maximum principal
amount of the obligations expected to be issued for the Projects is Ten million dollars
($10,000,000.00).
SECTION 4: Actions. All actions of the officers, agents and employees of
the City that are in conformity with the purposes and intent of this Resolution, whether
taken before or after the adoption hereof, are hereby ratified, confirmed and adopted.
SECTION 5: Severability. If any section, paragraph, or provision of this
Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or
unenforceability of such section, paragraph, or provision shall not affect any of the
remaining provisions of this Resolution.
SECTION 6: This Resolution supersedes all resolutions or orders or parts
thereof in conflict herewith, and this Resolution shall be in full force and effect upon its
adoption.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
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EXHIBIT A
City of Evanston- Reimbursement Resolution Project List
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1
2
3
4
5
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7
8
9
10
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12
13
14
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48
ABCDE
City of Evanston
Reimbursement Resolution Project List
FY 2011 Capital Projects
Funding Fund Approved
Description Department Source Responsible FY11
Contingency Admin Serv GO Debt CIP 350,000
Accela Software Purchase IT GO Debt CIP 245,000
Library Entrance Door Renovation PRCS GO Debt CIP 10,000
Ecology Center HVAC Improvements PRCS GO Debt CIP 15,000
Brummel Richmond Park Renovations PRCS GO Debt CIP 20,000
Crown Center Improvements - Minor Projects PRCS GO Debt CIP 20,000
Fire Station 1 Mechanical Upgrade PRCS GO Debt CIP 20,000
Fire #2 Boiler/Chimney & Apparatus Floor Heating Replcmnt PRCS GO Debt CIP 20,000
James Park Pavement Repairs PRCS GO Debt CIP 20,000
Crown Center Electrical Panel Replacements PRCS GO Debt CIP 30,000
Service Center Parking Deck Repairs PRCS GO Debt CIP 50,000
James Park Irrigation System Improvements PRCS GO Debt CIP 80,000
Service Center Fleet Service Make-Up Air Unit PRCS GO Debt CIP 85,000
Service Center BAS Replacement PRCS GO Debt CIP 100,000
Ecology Center Greenhouse PRCS GO Debt CIP 125,000
Library Chiller Replacement PRCS GO Debt CIP 275,000
Civic Center Renovation PRCS GO Debt CIP 450,000
Service Center Renovations - Locker Room Renovation Public Works GO Debt CIP 37,500
Emerson/Green Bay Pedestrian Safety Improvement Public Works GO Debt CIP 100,000
City Works - Sign Inventory Public Works GO Debt CIP 100,000
Chicago Avenue Streetscape - Reimbursement to IDOT Public Works GO Debt CIP 250,000
Chicago Ave. Signals CMAQ Construction/CBBEL (CE & Const.) Public Works GO Debt CIP 260,000
Sheridan/Isabella (JTW/ Wilmette) Public Works GO Debt CIP 270,000
Sheridan Road Resurface-Burnham to Chicago (CE, Const.)-IDOT Reim
Public Works
GO Debt CIP
400,000
Traffic Signal Upgrades - Sheridan Road - (DE, CE & Const.)Public Works GO Debt CIP 476,000
CIP Street Resurfacing - Watermain Projects I
Dodge Avenue (Oakton to Lee)
Grey Avenue (Church to Emerson)
Hovland Court (Church to Emerson)
Lee Street (McDaniel to Pitner)
Marcy Ave (Grant to Colfax)
Public Works GO Debt CIP 1,270,000
Security Improvements Utilities Water Water 50,000
Tuckpointing Utilities Water Water 200,000
Zebra Mussel System Repair Utilities Water Water 150,000
Water Main Installation Utilities Water Water 2,890,000
Asbestos Removal Utilities Water Water 50,000
Emergency Sewer Work Utilities Sewer Sewer 75,000
Sewer Lining Utilities Sewer Sewer 250,000
Sewer Repairs on Street Improvements Utilities Sewer Sewer 550,000
Fleet Capital Replacements Public Works /
Fleet Fleet Revenues Fleet 400,000
TOTAL ALL PROJECTS 9,693,500
Page 182 of 399
To: The Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Treasurer
Hitesh Desai, Accounting Manager
Subject: Interfund $4.0 Million Loan from Parking Fund to Sewer Fund
Date: February 22, 2011
Recommended action:
Staff recommends the short-term interfund loan of $4.0 million from Parking Fund to
Sewer Fund. This short-term loan is a temporary substitute for the General Obligation
(G.O.) bonds approved to be issued in 2010-11 per the October 11, 2010 Sewer
System Report (attached). In order to save on debt issuance costs, the G.O. Bonds to
fund Sewer operations will be combined with the total 2011 Capital Improvements G.O.
Bond issue scheduled for the spring of 2011.
Funding Source: Parking Fund – Net Cash/Investments as of 02/22/11-$16.5 million
Summary:
As was projected in the October 11, 2010 report to the City Council, staff has confirmed
that the Sewer Fund currently has excess of expenses over revenues in the amount of
$4.2M for 2010-11. This is primarily due to IEPA loan and debt service payments and a
continued operating deficit resulting from continued lower sewer utilization and sewer
fees. The Sewer Fund started the year with an unreserved fund balance of $2.6 million,
which will be reduced by the above mentioned $4.2 million, resulting in a current net
deficit of $1.6M. Originally staff had recommended that G.O. bonds be issued prior to
the fiscal 2010-11 year close. However, given the timing of our Capital Improvements
Plan, we do not anticipate issuing debt until the spring of 2011. By packaging the
Sewer Debt issuance with the Capital Improvements debt the City can avoid an
approximate additional $30,000 in bond issuance costs. This will also mean that the
City will be issuing both the 2010-11 and 2011 Sewer bonds as described in the
October report for a total of $8.0 million. The issuance of this debt was approved as an
alternative to a Sewer Rate increase.
Memorandum
For City Council meeting of February 28, 2011 A8
Resolution 15-R-11: Interfund Loan from Parking Fund to Sewer Fund
For Action
Page 183 of 399
In order to close the 2010-11 fiscal year in a positive cash balance, staff is
recommending a short term interfund loan between the Parking Fund and the Sewer
Fund of $4.0 million. The Parking Fund currently has an estimated $16.5M in cash and
investments. The Parking Fund loan will be paid back from Sewer revenues if available
up until City General Obligation bonds for 2011 are issued. Bond Proceeds will then be
used to repay any remaining loan debt outstanding to the Parking Fund.
Attachments
Resolution 15-R-11
Sewer System Ordinance 57-O-10 from October 11, 2010
Page 184 of 399
02/23/2011
15-R-11
A RESOLUTION
Approving a Short Term Interfund Loan From the
Parking Fund to the Sewer Fund
WHEREAS, the City of Evanston, Cook County, Illinois (the “City”) Sewer
Fund has an excess of expenses over revenues in the amount of $4.2M for Fiscal Year
2010-11 due to an IEPA loan, debt service payments, and lower sewer utilization and
sewer fees;
WHEREAS, the City Parking Fund currently has an estimated $16.5M in
cash and investments for Fiscal Year 2010-11;
WHEREAS, in order for the Sewer Fund to close the fiscal year 2010-11
in a positive cash balance, a short term interfund loan between the Parking Fund and
the Sewer Fund is appropriate;
WHEREAS, the City reasonably expects to issue Sewer Debt with Capital
Improvements Debt in spring 2011, and by making this interfund transfer now, the City
will avoid incurring an additional $30,000 in bond issuance costs;
WHEREAS, the City reasonably expects to reimburse the Parking Fund
loan with Sewer Fund revenues up until the City General Obligation Bonds for 2011 are
issued;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Incorporation of Preambles. The City Council hereby finds
and determines that all of the recitals contained in the preambles to this resolution are
Page 185 of 399
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full, true and correct and does hereby incorporate them into this Resolution by this
reference.
SECTION 2: Reimbursement. The City reasonably expects to reimburse
the Parking Fund loan with Sewer Fund revenues up until the City General Obligation
Bonds for 2011 are issued.
SECTION 3: Interfund Loan Amount. The maximum amount of the
interfund loan from the Parking Fund to the Sewer Fund is Four million dollars
($4,000,000.00).
SECTION 4: Actions. All actions of the officers, agents and employees of
the City that are in conformity with the purposes and intent of this Resolution, whether
taken before or after the adoption hereof, are hereby ratified, confirmed and adopted.
SECTION 5: Severability. If any section, paragraph, or provision of this
Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or
unenforceability of such section, paragraph, or provision shall not affect any of the
remaining provisions of this Resolution.
SECTION 6: This Resolution supersedes all resolutions or orders or parts
thereof in conflict herewith, and this Resolution shall be in full force and effect upon its
adoption.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
Page 186 of 399
For City Council Meeting of October 11, 2010 Item O1
Ordinance 57-O-10: Relating to Sewer System
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Asst. Superintendent – Water & Sewer
Subject: Ordinance 57-O-10 Amending the Evanston City Code
Title 7, Chapter 13, Relating to the City Sewer System
Date: August 25, 2010
Recommended Action:
Staff recommends City Council approval of Ordinance 57-O-10 Amending the Evanston
City Code, Title 7, Chapter 13, Relating to the City Sewer System. This item was
introduced at the September 27, 2010 City Council meeting.
Summary
Approval of this ordinance will maintain the current sewer rate of $3.94 per bill unit to all
tax paying properties and effective January 1, 2011 establish a two-tiered sewer rate for
users of the system that are tax exempt properties. The first 100 units of water used
during a given bi-monthly billing period by tax exempt properties would continue to be
billed at $3.94 per unit. Any water usage in excess of 100 units during a given bi-
monthly billing period by tax exempt properties would be billed at $4.53 per unit.
Staff is also recommending additional changes to the ordinance as described later in
this memorandum.
Background:
In 2008, a cost of service study completed by Malcolm Pirnie indicated that revenue
increases were needed in the Sewer Fund in order to cover operating, capital
improvement and debt service costs. Since then, no adjustments have been made to
the sewer rate. The study also projected a small (0.3%) annual increase in sewer
revenues based on the minimum annual water consumption over the past five years,
while incorporating anticipated growth in customer accounts. Unfortunately, water sales
in Evanston have continued to decrease further worsening the situation.
Memorandum
Page 187 of 399
At a special City Council meeting on April 12, 2010, staff presented potential rate and
property tax changes to increase revenue generation for the Sewer Fund. Three
scenarios for the Sewer Fund were presented. Option S1 was based on raising sewer
rates only; Option S2 was based on a combination of raising sewer rates and included a
property tax levy and Option S3 was based on only raising the property tax levy and
avoided a sewer rate increase. Based on direction from City Council, staff investigated
implementing Option S3 – issuing $17,000,000 in new debt over four years to cover a
portion of the existing annual debt service while avoiding an increase to the sewer rate.
Proposed Sewer Revenue Requirements
The debt associated with the implementation of the Long Range Sewer Program has
created a significant burden on the sewer fund. In FY 10/11, debt service payments
were 81% of the total sewer fund budget as illustrated in the graph attached as Exhibit
1. The debt service expense alone is greater than the projected revenues based on the
forecasted decrease in water usage by Evanston customers. This situation will continue
until the first bond issue and loan is retired in 2013. Exhibit 2 indicates the status of the
sewer fund should no action be taken.
In order to maintain a positive fund balance, staff recommends refinancing a portion of
the sewer debt service. This would be accomplished by selling a total of $17,000,000 in
bonds over a four year period as indicated in the table below.
Fiscal Year Estimated Bond Issue
2011 $4,000,000
2012 $4,000,000
2013 $5,000,000
2014 $4,000,000
Total $17,000,000
Exhibit 3 shows the revised sewer fund projections including the new debt proceeds.
At the direction of City Council, staff has investigated issuing these bonds as General
Obligation bonds rather than Revenue Bonds. As a result the City’s portion of the
property tax levy would increase but a sewer rate increase would be avoided. The
increased property tax levy will result in a federal tax benefit, something that would not
occur if the sewer rate was increased.
Reasonable Charge for Tax Exempt Users
One issue with paying for the new debt service on the property tax levy is that the City
has a significant number of tax exempt users that would not pay their fair share.
Therefore, staff is proposing a reasonable charge be assessed to all high-volume tax
exempt users. This charge would be billed as an increased sewer rate on the bi-
monthly water and sewer bill.
Page 243 of 318Page 188 of 399
In order to determine the amount to be charged to tax exempt users, water use from the
January 1 to February 28, 2010 billing period was examined. This period was selected
because it is a typical usage period that does not include any irrigation water usage;
therefore, it serves as a good baseline. In that billing period tax exempt users
accounted for 22% of the sewer revenue. If a total of $17,000,000 in debt is issued, the
corresponding annual debt service will be $1,364,100 (assuming a 5% interest rate).
Therefore, the fair share to be paid by tax exempt users would be 22% of the annual
debt service, or $300,100. This is the amount that must be generated by the
reasonable charge to tax exempt users.
Staff is recommending that the reasonable charge be applied only to the tax exempt
entities that have high volume water usage accounts. The current sewer rate is $3.94
per unit of water consumed (each unit being equal to 100 cubic feet or 1 CCF). Under
the current proposal, a two-tiered sewer rate would be established for users of the
system that are tax exempt properties. The first 100 units of water used during a given
bi-monthly billing period by tax exempt properties would continue to be billed at $3.94
per unit. Any water usage in excess of 100 units during a given bi-monthly billing period
by tax exempt properties would be billed at $4.53 per unit.
A list of the tax exempt users that would be impacted and a summary of additional
sewer fees that would be generated is attached as Exhibit 4.
Impact to Typical Users
As stated previously, the $17,000,000 in G.O. bonds will result in an annual debt service
of $1,364,100. The portion to be paid through the annual property tax levy will be 78%
(based on tax exempt users paying 22%), resulting in $1,064,000 being added to the
property tax levy. This is a total increase of 2.7% over four years, or a 0.68% increase
per year.
For each $100,000 of Assessed Value of property, Evanston residents currently pay just
under $1,400 on their annual property tax bill based on the 2009 tax rate. The
proposed bonds will result in an increase of $37.80 per $100,000 Assessed Value once
all $17,000,000 in debt is issued.
Minimum Sewer Service Fee
Previously, there was no bi-monthly minimum sewer charge on the water and sewer bill.
Since sewer charges are based on the amount of water used during the bi-monthly
billing period, an account that did not use any water did not pay any sewer service
charge. However, even if a property is vacant and is using no water, during a storm
event the property is still likely to be discharging storm water to the sewer system. In
addition, that property’s right to discharge to the sewer system, or its capacity, must be
maintained whether the account is using water or not. Therefore, a minimum sewer
charge of 5 billing units per bi-monthly billing period is being proposed. This is similar to
the existing structure of the City’s water rates, which has an established minimum water
use charge of 5 billing units per bi-monthly billing cycle.
Page 244 of 318Page 189 of 399
Other Changes to the Sewer Ordinance
In addition to the information described above which has been incorporated, the Sewer
Ordinance is being modified with the following changes:
1. Establishes a definition for “Billing Unit” as 100 cubic feet of water used.
2. Establishes a definition for “City Manager” as the City Manager and/or their
designee.
3. Establishes a definition for “City Treasurer” as the City Treasurer and/or their
designee.
4. Modifies some definitions to match revisions within the sewer ordinance.
5. Deletes the definitions that are no longer needed.
6. Substitutes “public sewer” in place of other terms that were being inconsistently
used.
7. Clarifies the procedure for modifying the sewer ordinance and notifying the
system users of the changes to match existing practice.
8. Adjusts responsibilities of City officers to reflect changes in the City’s
organization.
9. Sets the period of delinquency before a property lien can be filed to thirty days.
This will then be consistent with the city code regarding water service.
10. Eliminates all exceptions to the requirement that properties be connected to the
public sewer.
11. Clarifies language requiring preexisting sewer services to meet the same
requirements as new sewer services before being allowed to be reused for new
construction.
12. Coordinates this sewer ordinance with Stormwater Control Regulations contained
in Section 24-3-5 of the City Code.
Additional Information
The documents listed below contain previously-presented or supporting information.
They can be found on the City website at:
http://www.cityofevanston.org/utilities/plans-reports/
Water & Sewer Cost of Service Rate & Fee Study PowerPoint presentation to the
City Council by Malcolm Pirnie on November 17, 2008.
A copy of the Malcolm Pirnie Cost of Service Rate & Fee Study report dated April
2009.
Water & Sewer Division Report on Capital Improvement Plan Justification FY
2010-2014 updated February 20, 2009.
Water & Sewer Rates, Capital & Revenue Opportunities PowerPoint presentation
to City Council by City staff on February 24, 2009
Water & Sewer Fund PowerPoint presentation to City Council by City staff on
April 12, 2010.
Page 245 of 318Page 190 of 399
EXHIBIT 1
FY 10/11 Sewer Fund Summary
Capital,
$730,000 (4%)
Debt Service,
$14,215,356 (81%)
Transfers,
$536,200 (3%) Fleet,
$305,500 (2%)
Personnel,
$1,720,524 (10%)
Total Budget = $17,507,580
Page 246 of 318Page 191 of 399
EXHIBIT 2
Units sold Units sold Units sold Units sold Units sold Units sold
(actual) (estimated) (projected) (projected) (projected) (projected)
3,363,728 3,300,000 3,250,000 3,200,000 3,150,000 3,100,000
SEWER FUND SUMMARY
FY 09/10 FY 10/11 FY 11 FY 12 FY 13 FY 14
Operating Revenues (actual) (estimated) (projected) (projected) (projected) (projected)
Operations (sewer service charge) 13,375,260 13,002,000 12,805,000 12,608,000 12,411,000 12,214,000
Debt Proceeds (IEPA loan funded)362,834 - - - -
Investment earnings 12,691 40,070 - - - -
miscellaneous 11,260 100,000 100,000 100,000 100,000 100,000
TOTAL REVENUES 13,762,045 13,142,070 12,905,000 12,708,000 12,511,000 12,314,000
Operating Expenses
Sewer Operations 1,537,837 1,972,921 2,032,109 2,093,072 2,155,864 2,220,540
Other Operating Expenses 312,996 53,100 25,000 25,000 25,000 25,000
Interfund Transfers to GF (not fleet)- 266,000 273,980 282,199 290,665 299,385
Interfund Transfers to Insurance Fund - 270,203 278,309 286,658 295,258 304,116
Capital Outlay 30,000 25,000 25,000 25,000 25,000
Capital Improvement 1,269,960 700,000 875,000 875,000 875,000 875,000
Debt Service (existing)14,098,398 14,215,356 14,243,988 14,146,801 11,446,640 9,719,878
TOTAL EXPENSES 17,219,191 17,507,580 17,753,386 17,733,731 15,113,428 13,468,919
Net Surplus (Deficit)(3,457,146) (4,365,510) (4,848,386)(5,025,731) (2,602,428) (1,154,919)
Beginning Unrestricted Fund Balance 5,735,564 2,278,418 (2,087,092) (6,935,478) (11,961,208) (14,563,636)
Ending Unrestricted Fund Balance 2,278,418 (2,087,092) (6,935,478) (11,961,208) (14,563,636) (15,718,555)
SEWER FUND SUMMARY - EXISTING FUND PROJECTION
Page 247 of 318Page 192 of 399
EXHIBIT 3
Units sold Units sold Units sold Units sold Units sold Units sold
(actual) (estimated) (projected) (projected) (projected) (projected)
CCF water sold 3,363,728 3,300,000 3,250,000 3,200,000 3,150,000 3,100,000
SEWER FUND SUMMARY
FY 09/10 FY 10/11 FY 11 FY 12 FY 13 FY 14
Operating Revenues
Operations (sewer service charge) 13,375,260 13,002,000 12,805,000 12,608,000 12,411,000 12,214,000
Debt Proceeds (IEPA loan funded)362,834 - - - -
Miscellaneous 23,951 140,070 120,957 116,234 114,188 122,569
New Bond Proceeds 4,000,000 4,000,000 5,000,000 4,000,000
Reasonable Charge from Tax Exempt 312,400 307,402 302,483 297,643
TOTAL REVENUES 13,762,045 17,142,070 17,238,357 18,031,636 16,827,671 12,634,213
Rate Amount to tax exempt properties (in excess of 100 units /bi-monthly bill period)4.53 4.53 4.53 4.53
Operating Expenses
Operating Expenses 1,850,833 2,056,021 2,082,109 2,143,072 2,205,864 2,270,540
Interfund Transfer to GF (not fleet)- 266,000 273,980 282,199 290,665 299,385
Interfund Transfer to Insurance Fund - 270,203 278,309 286,658 295,258 304,116
Interfund Transfer to Debt Service Fund 64,000 128,000 208,000 272,000
Capital Improvement 1,269,960 700,000 875,000 875,000 875,000 875,000
Debt Service (existing)14,098,398 14,215,356 14,243,988 14,146,801 11,446,640 9,719,878
TOTAL EXPENSES 17,219,191 17,507,580 17,817,386 17,861,731 15,321,428 13,740,919
Net Surplus (Deficit)(3,457,146) (365,510) (579,029) 169,905 1,506,244 (1,106,707)
Beginning Unrestricted Fund Balance 5,735,564 2,278,418 1,912,908 1,333,879 1,503,784 3,010,028
Ending Unrestricted Fund Balance 2,278,418 1,912,908 1,333,879 1,503,784 3,010,028 1,903,321
Notes: Bond repayment will be from a property tax levy to the General Fund
and from a reasonable charge to tax exempt properties.
SEWER FUND SUMMARY - PROPOSED FUND PROJECTION
Selling $17M Bond (over 4 years) with No Abatement from Sewer Fund
No Annual Rate Increases
Page 248 of 318Page 193 of 399
EXHIBIT 4
Entity
No of
Accts
Jan - Feb
2010 Usage
Jan - Feb 2010
Bi-Monthly
Sewer Bill
Proposed
Bi-Monthly
Sewer Bill
Increase in
Bi-Monthly
Sewer Bill
Annual Sewer
Bill Increase
1 NORTHWESTERN UNIVERSITY Various 125 52,290 $206,023 $233,505 $27,482 $164,892
2 EVANSTON HOSPITAL Various 8 11,817 $46,559 $53,174 $6,615 $39,690
3 ST. FRANCIS/RESURRECTION HEALTHCAREVarious 32 9,641 $37,986 $42,505 $4,519 $27,114
4 PRESBYTERIAN HOMES Various 16 8405 $33,116 $37,140 $4,024 $24,144
5 ETHS DISTRICT 202 Various 5 3794 $14,948 $17,063 $2,115 $12,690
6 MATHER LIFEWAYS Various 4 2839 $11,186 $12,625 $1,439 $8,634
7 YMCA Various 2 2271 $8,948 $10,170 $1,222 $7,332
8 COOK COUNTY HOUSING AUTHORITY Various 45 2544 $10,023 $11,097 $1,074 $6,444
9 THREE CROWNS PARK Various 3 1376 $5,421 $6,056 $635 $3,810
10 SCHOOL DISTRICT 65 Various 23 2287 $9,011 $9,404 $393 $2,358
11 CHILDREN'S HOME & AID 1101 WASHINGTON ST 1 605 $2,384 $2,682 $298 $1,788
12 EBENEZER PRIMM TOWERS 1001 EMERSON ST 1 595 $2,344 $2,636 $292 $1,752
13 GARRETT EVANGE THEO SEMINARY (NWU)2108 SHERMAN AV 1 480 $1,891 $2,115 $224 $1,344
14 JACOB BLAKE MANOR 1615 EMERSON ST 1 401 $1,580 $1,758 $178 $1,068
15 EVANSTON Y.W.C.A. 1215 CHURCH ST 1 390 $1,537 $1,708 $171 $1,026
16 PACE 2330 OAKTON ST 1 364 $1,434 $1,590 $156 $936
17 ST NICHOLAS CHURCH 810 RIDGE AV 1 280 $1,103 $1,209 $106 $636
18 KAPPA KAPPA GAMMA (NWU)1871 ORRINGTON AV 1 270 $1,064 $1,164 $100 $600
19 GARRETT EVANGE THEO SEMINARY (NWU)2205 MAPLE AV 1 250 $985 $1,074 $89 $534
20 PI BETA PHI (NWU)636 EMERSON ST 1 240 $946 $1,028 $82 $492
21 GARRETT EVANGE THEO SEMINARY (NWU)2215 MAPLE AV 1 240 $946 $1,028 $82 $492
22 SIGMA ENTERPRISES (NWU) 934 JUDSON AV 1 213 $839 $906 $67 $402
23 OVER THE RAINBOW ASSOC 2040 BROWN AV 1 210 $827 $892 $65 $390
24 DELTA DELTA DELTA (NWU)625 UNIVERSITY PL 1 210 $827 $892 $65 $390
25 KAPPA ALPHA THETA (NWU)619 UNIVERSITY PL 1 204 $804 $865 $61 $366
26 ST ATHANASIUS CHURCH 1603 LINCOLN ST 1 200 $788 $847 $59 $354
27 1ST UNITED METHODIST CHURCH 1636 HINMAN AV 1 190 $749 $802 $53 $318
28 MONTESSORI SCHOOL 425 DEMPSTER ST 1 181 $713 $761 $48 $288
29 DELTA GAMMA (NWU)618 EMERSON ST 1 176 $693 $738 $45 $270
30 LAKE STREET CHURCH/EV 1456 CHICAGO AV 1 175 $690 $734 $44 $264
31 GAMMA PHI BETA (NWU) 640 EMERSON ST 1 171 $674 $716 $42 $252
32 KAPPA DELTA HOUSE CORP (NWU) 711 UNIVERSITY PL 1 165 $650 $688 $38 $228
33 CHI OMEGA SORORITY (NWU) 1870 ORRINGTON AV 1 150 $591 $621 $30 $180
34 ALPHA CHI OMEGA (NWU)635 UNIVERSITY PL 1 150 $591 $621 $30 $180
35 ALPHA PHI (NWU) 701 UNIVERSITY PL 1 145 $571 $598 $27 $162
36 ST NICHOLAS CHURCH 810 RIDGE AV 1 130 $512 $530 $18 $108
37 DELTA ZETA (NWU) 717 UNIVERSITY PL 1 129 $508 $525 $17 $102
38 US POST OFFICE 1101 DAVIS ST 1 124 $489 $503 $14 $84
39 1ST PRESBYTERIAN CHURCH 1427 CHICAGO AV 1 120 $473 $485 $12 $72
40 POPE JOHN XXIII SCHOOL 1120 WASHINGTON ST 1 118 $465 $476 $11 $66
41 CHILD CARE CENTER OF EVANSTON 1840 ASBURY AV 1 111 $437 $444 $7 $42
42 ANIXTER ADM. CENTER 824 DOBSON ST 1 110 $433 $439 $6 $36
43 1ST PRESBYTERIAN CHURCH 1427 CHICAGO AV 1 110 $433 $439 $6 $36
44 ROYCEMORE SCHOOL 2403 ORRINGTON AV 1 109 $429 $435 $6 $36
45 ST MARKS CHURCH 1509 RIDGE AV 1 104 $410 $412 $2 $12
46 METHODIST BUILDINGS Various 4 228 $898 $898 $0 $0
47 SIGMA ENTERPRISE (NWU) 932 JUDSON AV 1 100 $394 $394 $0 $0
48 ROYCEMORE SCHOOL 2405 ORRINGTON AV 1 90 $355 $355 $0 $0
49 INFANT WELFARE OF EVANSTON 2200 MAIN ST 1 89 $351 $351 $0 $0
50 DELTA CHI (NWU)619 COLFAX ST 1 87 $343 $343 $0 $0
51 ALPHA PHI INTERNTL FRAT INC (NWU)1924 SHERMAN AV 1 80 $315 $315 $0 $0
52 ST LUKES CHURCH 939 HINMAN AV 1 75 $296 $296 $0 $0
53 NATIONAL LOUIS UNIVERSITY 1620 CENTRAL ST 1 75 $296 $296 $0 $0
Note: Accounts are listed if they could potentially be impacted by the proposed reasonable charge if their water usage were to increase by up to 30%.
Property Address
TAX-EXEMPT PROPERTIES IMPACTED BY PROPOSED REASONABLE CHARGE
BASED ON JAN - FEB 2010 BI-MONTHLY BILLING PERIOD
Page 249 of 318Page 194 of 399
7/27/2010
7/7/2010
57-O-10
AN ORDINANCE
Amending the Evanston City Code
Title 7, Chapter 13, Relating
To the City Sewer System
WHEREAS, pursuant to 65 ILCS 5/11-139-8, the City of Evanston is
empowered to make, enact, and enforce all needful rules, regulations, and
ordinances for the care and protection of a sewer system, which may be conducive
to the preservation of the public health, comfort, and convenience and to rendering
the water supply of the municipality pure and the sewerage harmless insofar as it is
reasonably possible to do so, and to charge the customers thereof a reasonable
compensation for the use and service of the sewer system and to establish rates for
that purpose; and
WHEREAS, it is estimated that the City of Evanston Sewer Enterprise
Fund will have a deficit of $2.1 million dollars at the end of Fiscal Year 2010/11; and
WHEREAS, Evanston City Council held public hearings, pursuant to
proper notice, to consider the structural deficits in the City of Evanston Sewer
Enterprise Fund and the critical infrastructure needs relative to the safe and effective
provision of sewer services to all City of Evanston customers, received information
from City staff, and deliberated regarding the setting of appropriate rates; and
WHEREAS,if the Sewer Enterprise Fund will be in deficit in the
Page 250 of 318Page 195 of 399
57-O-10
~2~
amount of $2.1 million dollars as currently estimated, the provision of safe and
effective sewer services to any and all Evanston customers will be severely
impacted and result in deleterious health and environmental effects; and
WHEREAS, because the differing rates assessed to certain property
tax exempt sewer customers is reasonably related to different cost impacts in
providing services, the differing rates are therefore reasonable; and
WHEREAS, the different rates assessed to certain property tax
exempt sewer customers is sufficient to pay for the debt service on the general
obligation bonds issued by the City of Evanston for the sewer system, as well as
depreciation, and the operation and maintenance costs as required by Illinois law;
and
WHEREAS, the City of Evanston must be allowed to charge a
sufficient rate to meet the interest and amortization requirements of the debt on the
general obligation bonds; and
WHEREAS, the City of Evanston has the right to classify consumers
based upon reasonable classifications such as the cost of service, the purpose for
which the service is received, the quantity or the amount received, the different
character of the service furnished, the time of its use, or any other matter that
presents a substantial difference as a ground of distinction; and
WHEREAS, the City Council considered and adopted the sewer use
rates pursuant to its Home Rule powers and following its deliberations, set rates that
are rationally related to legitimate government purposes; and
Page 251 of 318Page 196 of 399
57-O-10
~3~
WHEREAS, the sewer use rates set forth below are fair and equal to
all similarly situated parties and that the City is entitled to realize reasonable
revenues from the operation of the sewer system,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and
incorporated herein by reference.
SECTION 2: That Title 7, “Public Ways,” Chapter 13, “City Sewer
System,” of the City Code of Evanston be and is hereby amended to read as follows:
CHAPTER 13: CITY SEWER SYSTEM
7-13-1: DEFINITIONS:
Unless the context specifically indicates otherwise, the meaning of the terms
used in this Chapter shall be as follows:
BILLING UNIT: One hundred cubic feet (100 cu. ft.) of water.
BIOCHEMICAL OXYGEN DEMAND (BOD): The quantity of oxygen utilized in the
biochemical oxidation of organic matter under standard laboratory procedure in
five (5) days at twenty degrees (20°) centigrade, expressed in milligrams per liter.
BUILDING DRAIN: That part of the lowest piping of a drainage system which
receives the discharge from soil, waste and other drainage pipes inside the walls
of the building and conveys it to the building sewer or other approved point of
discharge, beginning five feet (5') (1.5 meters) outside the inner face of the
building wall.
BUILDING SEWER: The extension from the building drain to the public sewer or
other place of disposal.
CAPITAL CHARGE: The charge levied on users to improve, extend or
reconstruct the wastewater collection facilities.
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CITY: The City of Evanston, Cook County, Illinois.
CITY MANAGER: The City Manager and/or their designee.
CITY TREASURER: The City Treasurer and/or their designee.
COMBINED SEWER: A sewer which is designed and intended to receive
wastewater, storm, surface and ground water drainage.
COMMERCIAL USER: Transient lodging, retail and wholesale establishments or
places engaged in selling merchandise, or rendering services.
CONTROL MANHOLE: A structure located on a site from which industrial wastes
are discharged. Where feasible, the manhole shall have an interior drop. The
purpose of a "control manhole" is to provide access for the Metropolitan Water
Reclamation District of Greater Chicago (MWRDGC) representatives to sample
and/or measure discharge.
DEBT SERVICE CHARGE: The amount to be paid each billing period for
payment of interest, principal and coverage of outstanding loans.
EASEMENT: An acquired legal right for the specific use of land owned by others.
EFFLUENT CRITERIA: These are defined in any applicable National Pollutant
Discharge Elimination System (NPDES) permits.
FLOTABLE OIL: Oil, fat or grease in a physical state such that it will separate by
gravity from wastewater by treatment in an approved pretreatment facility. A
wastewater shall be considered free of flotable fat if it is properly pretreated and
the wastewater does not interfere with the collection system.
GARBAGE: Solid wastes from the domestic and commercial preparation,
cooking, and dispensing of food, and from the handling, storage and sale of food.
INDUSTRIAL USER: An establishment engaged in manufacturing activities
involving the mechanical or chemical transportation of materials of substance into
products.
INDUSTRIAL WASTE: Any solid, liquid or gaseous substance discharged,
permitted to flow from or escaping from any industrial, manufacturing,
commercial or business establishment or process or from the development,
recovery or processing of any natural resource as distinct from sanitary sewage.
INSTITUTIONAL/GOVERNMENTAL USER: Schools, churches, penal institutions
and users associated with Federal, State and local governments.
MAJOR CONTRIBUTING INDUSTRY: An industrial user of the publicly-owned
treatment works that: (a) has a flow of fifty thousand (50,000) gallons or more per
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average work day; or (b) has a flow greater than ten percent (10%) of the flow
carried by the Municipal system receiving the waste; or (c) has in its waste, a
toxic pollutant in toxic amounts as defined in standards issued under section
307(a) of the Federal Act; or (d) is found by the permit issuant authority, in
connection with the issuance of the NPDES permit to the publicly-owned
treatment works receiving the waste, to have significant impact, either singly or in
combination with other contributing industries, on that treatment works or upon
the quality of effluent from that treatment works.
MAY: When used in this Chapter the word "may" is permissible permissive.
MILLIGRAMS PER LITER (mg/l): A unit of the concentration of water or
wastewater constituent. It is 0.001 g of the constituent in one thousand (1,000) ml
of water. It has replaced the unit formerly commonly used, parts per million, to
which it is approximately equivalent, in reporting the results of water and
wastewater analysis.
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PERMIT: Any permit or equivalent document or requirement issued by the
Administrator of the United States Environmental Protection Agency or his
designee, after enactment of the Federal Clean Water Act to regulate the
discharge of pollutants pursuant to section 402 of the Federal Water Pollution
Control Act Amendments of 1972, and any subsequent amendments thereto
("Federal Act").
NATURAL OUTLET: Any outlet into a watercourse, pond, ditch, lake or other
body of surface or ground water.
OPERATION, MAINTENANCE AND REPLACEMENT CHARGE: The charge
levied on users of the wastewater collection facilities for the cost of operation,
maintenance and replacement.
ORDINANCE: Shall mean this Ordinance.
OWNER: Where necessary to effectuate the intent of this Chapter, "owner" shall
be read "occupant" or mean "persons in control".
pH: The logarithm (base 10) of the reciprocal of the hydrogen ion concentration
expressed by one of the procedures outlined in the Illinois Environmental
Protection Agency (IEPA) Division of Laboratories Manual of Laboratory
Methods, latest edition.
ppm: Parts per million by weight.
PERSON: Any and all persons, natural or artificial including any individual, firm,
company, municipal or private corporation, association, society, institution,
enterprise, governmental agency or other entity.
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POPULATION EQUIVALENT: A term used to evaluate the impact of industrial
waste on a treatment works or stream.
PRETREATMENT: The treatment of wastewater from sources before introduction
into the public sewer.
PROPERLY SHREDDED GARBAGE: The wastes from the preparation, cooking
and dispensing of food that have been shredded to such a degree that all
particles will be carried freely under the flow conditions normally prevailing in
public sewers, with no particle greater than one-half inch (1/2") (1.27 centimeters)
in any dimension.
PUBLIC SEWER: A sewer provided by or subject to the jurisdiction of the City. It
shall also include sewers within or outside the City boundaries that serve one or
more persons and ultimately discharge into the City combined sewer system,
even though those sewers may not have been constructed with City funds.
REPLACEMENT: Expenditures for obtaining and establishing equipment,
accessories, or appurtenances which are necessary during the useful life of the
collection facilities to maintain the capacity of performance for which such works
were designed and constructed. The term "operation and maintenance" includes
replacement.
RESIDENTIAL USER: All dwelling units such as houses, mobile homes,
apartments, permanent multi-family dwellings.
SANITARY SEWER: A sewer that conveys sewage or industrial wastes or a
combination of both, and into which storm, surface and ground water or polluted
industrial wastes are not intentionally admitted.
SEWAGE: Wastewater.
SEWER: A pipe or conduit for conveying sewage or any other waste liquids,
including storm, surface and ground water drainage.
SEWER USER CHARGE: Shall be the charge levied bimonthly on all users of
the wastewater collection facilities public sewer. The service charge shall be
computed as outlined in subsection 7-13-3(A)and shall consist of the total of the
operation, maintenance and replacement charge, the capital charge and the debt
service charge.
SEWERAGE: The system of sewers and appurtenances for the collection,
transportation and pumping of sewage.
SEWERAGE SEWER ENTERPRISE FUND: The principal accounting
designation for all revenues received in the operation of the sewerage collection
system.
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SHALL: When used in this Chapter the word "shall" is mandatory.
SLUG: Any discharge of water, sewage or industrial waste which, in
concentration of any given constituent, or in quantity of flow, exceeds for any
period or duration longer than fifteen (15) minutes more than five (5) times the
average twenty four (24) hour concentration or flows during normal operation.
STORM SEWER: A sewer that carries storm, surface and ground water drainage
but excludes sewage and industrial waste other than unpolluted cooling water.
STORM WATER RUNOFF: That portion of the precipitation that is drained into
the sewer.
SUSPENDED SOLIDS (SS): Solids that either float on the surface of, or are in
suspension in water, sewage, or industrial waste, and which are removable by a
laboratory filtration device. Quantitative determination of suspended solids shall
be made in accordance with procedures set forth in the IEPA Division of
Laboratories Manual of Laboratory Methods.
UNPOLLUTED WATER: Water quality equal to or better than the effluent criteria
in effect or water that would not cause violation of receiving water quality
standards and would not be benefited by discharge to the sanitary sewers and
wastewater treatment facilities provided.
USEFUL LIFE: The estimated period during which the sewerage collection
system will be operated.
USER CLASS: The type of user "residential", "institutional/ governmental",
"commercial", or "industrial" as defined herein.
WASTEWATER: The spent water of a community. It may be a combination of the
liquid and water-carried wastes from residences, commercial buildings, industrial
plants, and institutions, together with any ground water, surface water and storm
water that may be present.
WASTEWATER FACILITIES: The structures, equipment, and processes required
to collect, carry away, and treat domestic and industrial wastes and transport
effluent to a watercourse.
WASTEWATER TREATMENT WORKS: An arrangement of devices and
structures for treating wastewater, industrial wastes and sludge. Sometimes used
as synonymous with waste treatment plant or pollution control plant.
WATER QUALITY: As defined in the Water Pollution Regulations of Illinois.
WATERCOURSE: A channel in which a flow of water occurs, either continuously
or intermittently.
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7-13-2: SEWER ENTERPRISE FUND ESTABLISHED:
There is hereby established a separate fund designated the sewer enterprise
fund, which fund shall be supported by sewer usage fees established, from time
to time, by the city council. Said fund shall be reserved and utilized exclusively for
operation, maintenance, rehabilitation or reconstruction of the sewer system of
the city.
7-13-3: SEWER USER RATES:
(A)There is hereby established a sewer user charge for the use of, and for
service supplied by, the wastewater collection facilities public sewer of the city.
which shall consist of an operation, maintenance and replacement charge
(OM&R), a capital charge, and a debt service charge.The sewer user charges
shall be assessed for all users each bi-monthly billing period commencing on or
after January 1, 2011.
1. Operation, Maintenance And Replacement Charge (OM&R): The OM&R
charge is levied on all users to recover the operation, maintenance and
replacement costs and is computed by apportioning the annual OM&R costs less
any investment income derived from operating cash per one hundred (100) cubic
feet of metered water sales as recorded by city water meters. Income derived
from the investment of OM&R revenues shall be used solely for the operation,
maintenance and replacement of the system.
OM&R charge =
OM&R cost - Investment income from operating cash ÷ Metered water sales
There is hereby established an OM&R charge of one dollar thirteen cents ($1.13)
per one hundred (100) cubic feet of water consumed. This rate shall apply to all
water consumed on or after August 31, 2005.
2. Capital Charge: The capital charge is levied on users to provide for capital
improvement, extensions or reconstruction of the sewer collection system. The
capital charge is computed by apportioning the annual capital costs less any
investment income derived from cash reserved for capital expenditures per one
hundred (100) cubic feet of metered water sales as recorded by city water
meters.
Capital charge =
Capital costs - Investment income from capital cash ÷ Metered water sales
There is hereby established a capital charge of nineteen cents ($0.19) per one
hundred (100) cubic feet of water consumed. This rate shall apply to all water
consumed on and after August 31, 2005.
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3. Debt Service Charge: The debt service charge is computed by apportioning
the annual debt service costs per one hundred (100) cubic feet of metered water
sales as recorded by Evanston water meters.
Debt service charge =
Debt cost ÷ Metered water sales
There is hereby established a debt service charge of two dollars sixty two cents
($2.62) per one hundred (100) cubic feet of water consumed. Said rate is based
on a maximum debt service payment of twelve million three hundred forty nine
thousand five hundred thirty dollars ($12,349,530.00) anticipated for the
repayment of loan proceeds necessary for the currently planned improvements to
the sewerage collection system. For the fiscal year 2005-2006, the established
debt service charge shall be two dollars sixty two cents ($2.62) per one hundred
(100) cubic feet of water consumed.
This rate shall apply to all water consumed on and after August 31, 2005.
4. Total Sewer User Charge: The total sewer user charge is the sum of the three
(3) components listed in subsections (A)1, "Operation, Maintenance And
Replacement Charge (OM&R)"; (A)2, "Capital Charge"; and (A)3, "Debt Service
Charge", of this section and shall be three dollars ninety four cents ($3.94) per
one hundred (100) cubic feet of water consumed on or after August 31, 2005.
(B) The sewer user charge for users of the system within the City that are not
exempt from the payment of property taxes shall be three dollars ninety four
cents ($3.94) per billing unit of water consumed.
(C) The sewer user charge for users of the system within the City that are
exempt from the payment of property taxes shall be three dollars ninety four
cents ($3.94) per billing unit for the first one hundred (100) billing units of water
consumed. Thereafter, the sewer user charge shall be four dollars fifty three
cents ($4.53) per billing unit in excess of one hundred (100) billing units of water
consumed.
(B)(D) The adequacy of the sewer user charge shall be reviewed annually by the
city council during the city's fiscal year budgeting process. The sewer user
charge will be revised annually to reflect any change in the proposed budget for
the coming fiscal year in the operation, maintenance and replacement costs, the
capital costs or the debt service costs and shall be based on approved budgets
for the costs each year. Said review shall occur prior to the beginning of the fiscal
year and shall be in effect for the period of March 1 through the last day of
February each year by ordinance as needed.
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(C)(E) The users of the city wastewater collection facilities public sewer will be
notified annually, in conjunction with a regular sewer and water billing, of the rate
and the portion of the user charges which are attributable to the operation,
maintenance and replacement of wastewater collection of any change in the total
sewer user charges in conjunction with the regular sewer billing.
(D)(F) Those furnished with sewer service only, and not connected with or
supplied with water from the city water supply system, shall pay an annual a bi-
monthly sewer service fee based on a calculated estimate of the volume of use at
the rate established in subsection (A) of this section.
(E)(G) Those furnished with water service only and not connected with or
supplied with sewer service shall pay only the water rates and charges
established by Section 7-12-17 of this Title.
(H) Those furnished with water and sewer service but not consuming any
water shall pay a bimonthly minimum sewer service charge of nineteen dollars
and seventy cents ($19.70).
7-13-4: BILLING PROCEDURES; DISPOSITION OF FUNDS:
(A) The rates and charges calculated and applied to the user of service the
public sewer shall be added to, and separately recited upon, a statement of
charges for water consumption and sewer use. Such statement shall be sent to
the user on a bimonthly basis and shall become delinquent if unpaid after twenty
(20) days from the date of the statement. A penalty of ten percent (10%) of the
amount due and owing for the period recited upon such statement shall thereafter
be added and collected in addition thereto.
(B) Whenever any sewer use charges shall remain unpaid after the expiration
of thirty (30) days from the date of such statement, the water supply for the
premises so serviced and delinquent shall be terminated turned off, and service
shall not be reinstated turned on until all sewer bills in arrears shall have been
paid, including accrued penalties. A service water turn on fee as established in
Section 7-12-7-3 7-12-17 of this Title shall be paid for termination the turning off
and subsequent resumption of water supply service. The City Manager or his /her
designee shall enforce the this provision of this Chapter.
(C) All revenues and monies derived from the operation of the sewerage
system shall be deposited in the Sewer Enterprise Fund. All such revenues and
monies shall be held by the Finance Director City Treasurer separate and apart
from all other funds of the City. The Finance Director City Treasurer shall receive
all such revenues from the sewerage system and all other funds and monies
incident to the operation of such system and deposit the same in the Sewer
Enterprise Fund of the City. The Finance Director City Treasurer shall administer
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such fund in every respect in the manner provided by the Illinois Municipal Code,
"Illinois Revised Statutes, chapter 24" 65 ILCS 5/11-139 et seq., as modified, or
as may be supplemented or amended by the City Council of the City from time to
time pursuant to its home rule powers under section 6 of article VII of the Illinois
Constitution of 1970.
(D) The Finance Director City Treasurer shall establish a system of accounts
and shall keep books, records, and accounts in which complete and correct
entries shall be made of all transactions related to the sewerage system, and at
regular annual intervals shall cause to be made an audit by an independent
auditing concern of the books to show the receipts and disbursements of the
sewerage system. In addition to the customary operating statements, the annual
audit report shall also reflect the revenues and operating expenses of the
wastewater collection facilities public sewer, including a replacement item, to
indicate that sewer service charges under the cost-recovery system meet these
regulations. In this regard, the financial information to be shown in the audit
report shall include the following:
1. Flow data showing total cubic feet of water consumed.
2. Billing data to show total number of cubic feet billed per fiscal year.
3. Debt service for the next succeeding fiscal year.
4. Number of users connected to the system.
5. Number of nonmetered users.
(E) The IEPA, through its authorized representative shall have access to any
book, document, paper and record of the City which is applicable to the City's
system of user charges for the purpose of making audits, examinations, excerpts
and transcriptions thereof to insure compliance with any loan agreement and
rules pertaining to funds obtained from the IEPA Water Pollution Control
Revolving Fund.
7-13-5: CHARGES CONSTITUTE A LIEN:
Charges for sewer service shall be a lien upon the premises served pursuant to
relevant law. When such charges have been delinquent for a period of sixty (60)
thirty (30) days, the City Manager shall cause a statement of lien in the form and
manner provided by law to be recorded against the premises served and
delinquent. The failure to record such a lien or to mail notice thereof shall not
affect the right of the City to foreclose or adjudicate such lien, by an equitable
action in accordance with the statutory requirements therefor and shall be filed in
the same manner as provided for water service in Section 7-12-7-4 of this Title.
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The City Manager shall execute releases of such liens on behalf of the City upon
receipt of payment therefor thereof.
7-13-6: USE OF PUBLIC SEWERS REQUIRED:
(A) It shall be unlawful to discharge to any natural outlet within the City, or in
any area under the jurisdiction of said City, any sewerage or other polluted
waters , except where suitable treatment has been provided in accordance with
subsequent provisions of this Chapter.
(B) Except as hereinafter provided, it It shall be unlawful to construct or
maintain any privy, privy vault, septic tank, cesspool, or other facility intended or
used for the disposal of sewerage.
(C) The owners of all houses, buildings, or properties used for human
occupancy, employment, recreation, or other purposes situated within the City
and abutting on any street, alley, or right of way in which there is now located or
may in the future be located, any public sanitary or combined sewer of the City,
are hereby required at their expense to install suitable toilet facilities therein, in
compliance with all applicable Code requirements, and to connect such facilities
directly with the proper public sewer in accordance with the provisions of this
chapter within ninety (90) days after date of written notice to do so; provided, that
said public sewer is within one thousand feet (1,000') of the property line.
7-13-7: BUILDING SEWERS AND CONNECTIONS:
(A) No unauthorized person shall uncover, make any connections with, or
opening into, use, alter, or disturb any public sewer or appurtenance thereof
without first obtaining a written permit from the director of building and zoning.
(B) All disposal by any person into the sewer system is unlawful except those
discharges in compliance with federal standards promulgated pursuant to the
federal act and more stringent state and local standards.
(C) A building sewer permit will only be issued, and a sewer connection shall
only be allowed, upon a demonstration that the downstream sewerage facilities,
including sewers, pump stations and wastewater treatment facilities, have
sufficient reserve capacity to adequately and efficiently handle the additional
anticipated waste load.
(D) Any person desiring to connect a building sewer to the public sewer shall,
at his own cost and expense, install such building drain from the point of said
connection to the public sewer to the end of the building sewer. It shall be the
responsibility of a person utilizing the public sewer to maintain the building sewer
connection at its juncture with the public sewer and the pipe from the juncture to
the point of the building drain. Such maintenance shall include keeping said
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building sewer clean and free flowing, and the repair or replacement thereof in
the event of broken or defective tie-ups connections. Repair or replacement of
the waste tile building sewer shall be to the specifications established by the
plumbing code of the city and shall be inspected by the plumbing inspector prior
to backfilling.
(E) A separate and independent building sewer shall be provided for every
building, except that where one building stands at the rear of another on an
interior lot and no private sewer is available or can be constructed, in the opinion
of the director of building and zoning water and sewer division, to the rear
building through an adjoining alley, court, yard, or driveway, the building sewer
from the front building may be extended to the rear building and the whole
considered as one building.
(F) Prior to the abandonment or permanent disuse of a presently existing
sewer connection(s), the owner of the property abutting or served by said sewer
connection(s) shall make an application to the community development
department in writing for a permit to abandon said connection(s). Upon obtaining
the permit, the property owner shall locate, remove and seal off the any and all
existing sewer connection(s) abutting or serving the property at the sewer main in
a manner prescribed by the superintendent of water and sewers water and sewer
division and restore the street and parkway surface to its preexisting condition.
Prior to the closure of any excavation to facilitate the sealing of a presently
existing sewer connection(s), the owner or contractor shall notify the community
and economic development department, and an inspection of said sealed
connection shall be conducted prior to backfilling.
(G) Preexisting building sewers may shall not be used in connection with
newly constructed buildings only when they are found unless approval is granted
by the water and sewer division. , on examination and test by the director of
building and zoning, to meet all requirements of this chapter. At a minimum, the
existing building sewer must meet the requirements of this chapter by both
examination and test.
(H) The size, slope, alignment, materials of construction of a building sewer,
and the methods to be used in excavating, placing of the pipe, jointing, testing,
and backfilling the trench, shall all conform to the requirements of the building
and plumbing codes or other applicable rules and regulations of the city. In the
absence of code provisions or in amplification thereof, the materials and
procedures set forth in appropriate specifications of the American society of
testing materials, water pollution control federation manual of practice no. 9, and
standard specifications for water and sewer main construction in Illinois, shall
apply.
(I) The connection of the building sewer into the public sewer shall conform to
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to the requirements of the building and plumbing code, the MWRDGC sewer
permit ordinance, or other applicable rules and regulations of the city, or the
procedures set forth in appropriate specifications of the American society of
testing materials, water pollution control federation manual of practice no. 9, and
standard specifications for water and sewer main construction in Illinois. All such
connections shall be made gastight and watertight. Any deviation from the
prescribed procedure and materials must be approved in writing by the director of
building and zoning water and sewer division before installation.
(J) The applicant for the building sewer permit shall notify the director of
community and economic development building and zoning when the building
sewer is ready for inspection and connection to the public sewer. The connection
shall be made under the supervision of the director of community and economic
development building and zoning or his representative
(K) All excavations for building sewer installation and repairs shall be
adequately guarded with barricades and warning lights so as to protect the public
from hazard. Streets, sidewalks, parkways, and other public property disturbed in
the course of the work shall be promptly restored in a manner satisfactory to the
city.
7-13-8: USE OF THE PUBLIC SEWERS:
(A) No unauthorized person shall break, damage, destroy or tamper with any
structure, appurtenance or equipment which is a part of the sewage and storm
collection system.
(B) No person shall connect, or cause to be connected, any sanitary
sewerage outlet or industrial wastewater outlet into any storm water sewer or
storm water sewer catch basin now existing or hereafter to be constructed.
(C) Storm water and all other unpolluted drainage shall be discharged to such
the public sewers system in accordance with the Stormwater Control Regulations
in Section 24-3-5. as are specifically designated as combined sewers or storm
sewers, or to a natural outlet approved by the director of building and zoning.
Industrial cooling water or unpolluted process waters may be discharged on prior
written approval of the director of building and zoning, to a storm sewer,
combined sewer or natural outlet.
(D) It shall be unlawful for any person to cause or allow a discharge not
meeting the standards of article III, prohibited wastes of the sewage and waste
control ordinance, latest edition of the MWRDGC.
(E) Any new building connecting to the combined sewer shall have the
sanitary drain be distinct from the property's storm water drain within the property
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lines to facilitate disconnection of the storm water drain should a storm sewer
become available.
(F) Any storm water drain connection to the combined sewer shall be
removed from the combined sewer and connected to the storm sewer within one
year of a separate storm sewer becoming available within one hundred feet
(100') of the building.
(G)New connections to the combined sewer shall be designated to minimize
and/or delay storm water contributions to the combined sewer systems.
7-13-9: POWERS AND AUTHORITY OF INSPECTORS:
(A) The director of building and zoning and other duly authorized employees
city manager or his/her designee of the city, bearing proper credentials and
identification, shall be permitted to enter all properties for the purposes of
inspection, observation, measurement, sampling, and testing in accordance with
the provisions of this chapter.
(B) While performing the work on private properties referred to in subsection
(A) of this section, the director of building and zoning city manager or persons
he/she so designates shall observe all safety rules applicable to the premises
established by the owner and the owner shall be held harmless for injury or death
to the city employees and the city shall indemnify the owner against liability
claims and demands for personal injuries or property damage asserted against
the company and growing out of the gauging and sampling operating, except as
such may be caused by negligence or failure of the company to maintain
conditions as required in the sewage and waste control ordinance, latest edition
of the MWRDGC.
(C) The director of building and zoning city manager and other duly authorized
employees of the city bearing proper credentials and identification shall be
permitted to enter all private properties through which the city holds an easement
for the purpose of, but not limited to, inspection, observation, measurement,
sampling, repair, and maintenance of any portion of the sewerage works lying
within said easement. All entry and subsequent work, if any, on said easement,
shall be done in full accordance with the terms of the easement involved.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: That if any provision of this Ordinance 57-O-10 or
application thereof to any person or circumstance is held unconstitutional or
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otherwise invalid, such invalidity shall not affect other provisions or applications of
this Ordinance that can be given effect without the invalid application or provision,
and each invalid application of this Ordinance is severable.
SECTION 5: That this ordinance shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2010
Adopted: ___________________, 2010
Approved:
__________________________, 2010
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of February 28, 2011 Item A9
Ordinance 8-O-11: Prohibiting Leaves in Alleys, Streets and Public Places
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Subject: Ordinance 8-O-11 to Amend City Code Subsection 8-5-3-(D)
Date: February 21, 2011
Recommended Action:
Staff recommends City Council approval of Ordinance 8-O-11 amending City Code
Subsection 8-5-3-(D) to Prohibit the Depositing of Yard Waste in Public Places.
Summary:
The City of Evanston requires that all yard waste be bagged, bundled or placed in yard
waste carts for collection. While most residents follow this protocol there has been an
increasing problem of residents and/or contractors blowing/raking leaves into the
streets. This action may result in the obstruction of the parking lane and City sewers,
reduction of line of sight and other safety and hazardous conditions that increased
liability to the City.
Staff recommends approval of Ordinance 8-O-11 to prohibit yard waste from being
deposited in public places and to establish a fee schedule for violating the proposed
ordinance as noted below:
1. The fine for the first such violation in any one hundred eighty (180)-day period
shall be $75.00.
2. The fine for the second such violation in any one hundred eighty (180)-day period
shall be $200.00.
3. The fine for the third and each subsequent such violation in any one hundred
eighty (180)-day period shall be $375.00.
Each day a person is found to have violated this Subsection shall constitute a
separate and distinct offense subject to the fine schedule set forth herein.
Attachment
Ordinance 8-O-11
Memorandum
Page 211 of 399
1/11/2011
8-O-11
AN ORDINANCE
Amending City Code Subsection 8-5-3-(D)
to Prohibit the Depositing of Yard Waste in Public Places
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Subsection 8-5-3-(D) of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
(D) No refuse or yard waste shall be deposited, be thrown away, or be permitted to
accumulate or remain in any street, alley or other public place or in any place
where its presence would constitute a nuisance to others or a potential or actual
hazard to health, sanitation or safety. Any person who violates the foregoing
prohibition shall be liable for an offense, punishable as follows:
1. The fine for the first such violation in any one hundred eighty (180)-day
period shall be $50.00.
2. The fine for the second such violation in any one hundred eighty (180)-day
period shall be $100.00.
3. The fine for the third and each subsequent such violation in any one
hundred eighty (180)-day period shall be $200.00.
Each day a person is found to have violated this Subsection shall constitute a
separate and distinct offense subject to the fine schedule set forth herein.
SECTION 2: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 3: That this Ordinance 8-O-11 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Page 212 of 399
8-O-11
~2~
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
Page 213 of 399
For City Council meeting of February 28, 2011 Item A10
Ordinance 9-O-11: Leaf Blower Noise Prohibited
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Subject: Ordinance 9-O-11 to Amend City Code Subsection 9-5-23-(D)
Date: February 21, 2011
Recommended Action:
Staff recommends City Council approval for introduction Ordinance 9-O-11 amending
City Code Subsection 9-5-23-(D) “Noises Prohibited” and other Sections of the City
Code related to landscaping services.
Summary:
The City of Evanston existing ordinance restricts the use of backpack mounted and
handheld gasoline leaf blowers to certain months of the year and times of the day.
Specifically leaf blower cannot be used any time between May 15th and September 30th
and between the hours of 9pm and 7am Monday through Friday and 5pm to 9am on
Saturdays and Sundays on any other day of the year.
Staff has received several complaints regarding the use of electric powered blowers
during the restricted time frames. Staff recommends revising the language of the
ordinance to read “any leaf blower type machine” and to establish a fee schedule for
violating the proposed ordinance as noted below:
1. The fine for the first such violation in any one hundred eighty (180)-day period
shall be $75.00.
2. The fine for the second such violation in any one hundred eighty (180)-day period
shall be $200.00.
3. The fine for the third and each subsequent such violation in any one hundred
eighty (180)-day period shall be $375.00.
Each instance in which a leaf blower is used in violation of this Section shall constitute a
separate and distinct offense. An entity licensed to perform landscaping services in the
city found to be in violation of this Section may have said license revoked. The revised
ordinance also requires that all entities that perform landscaping services within the city
prominently display the current City License or a copy of the license on all vehicles
being utilized to perform landscaping services within the City.
Memorandum
Page 214 of 399
Page 215 of 399
Page 216 of 399
For City Council meeting of February 28, 2011 Item A11
Ordinance 15-O-11: Amending Civil Service Commission Rules
For Introduction and Action
To: Honorable Mayor and Members of the City Council
From: Greg Klaiber, Fire Chief
Joellen C. Earl, Director of Administrative Services
Michelle L. Masoncup, Assistant City Attorney
Subject: Ordinance 15-O-11; Amending Civil Service Commission Rules
Date: February 7, 2011
Recommended Action:
Staff recommends approval of Ordinance 15-0-11 amending the Civil Service
Commission Rules which would grant two (2) preference points to Evanston residents,
charge applicants a reasonable fee for examination, and reduce the age requirements
for applicants from twenty-one (21) to twenty (20) years old. Suspension of the Rules is
requested for Introduction and Action at City Council meeting on February 28, 2011.
Funding Source:
n/a
Summary:
Ordinance 15-O-11 amends the Civil Service Commission Rules (the “Rules”) as
provided in Section 2-3-6 of the City Code. First, the Ordinance would amend Rule IV,
Selection and Testing, § (A) Application Process, to provide for the City to charge the
applicant with any associated reasonable fee for the examination. Second, the
Ordinance would also amend Rule IV, Selection and Testing, § (C) Rejection of
Applications, to amend the age restriction from twenty-one (21) to twenty (20) years old
for applicants. The caveat is that if they were appointed to a Civil Service position, that
he/she will not be formally appointed until he/she reached the age of twenty-one (21).
The last revision to the Rules is under Rule IV, Selection and Testing, (amended) § (D)
Examinations, in order to grant two (2) resident preference points to City of Evanston
Fire Department candidates for entrance examinations.
Legislative History:
Application Fee - Applicants to Civil Service positions have not previously paid an
application fee for the examination. Costs related to processing applications vary
depending upon the testing process to be used. It is requested that a reasonable fee be
charged to offset the application costs in the Public Safety departments. It is not
Memorandum
Page 217 of 399
Page 2 of 3
anticipated that a fee be charged for other City positions at this time, although passage
of the ordinance as written would permit such a charge if it was found to be reasonable
in the future. Below is a table of what other area jurisdictions charge to Public Safety
applicants. It is anticipated that Evanston will charge $25.00 for the upcoming Fire
Recruitment and the fee can be waived if an economic hardship is presented.
Charge For Testing
Fire & Police Applicants
Jurisdiction Fire Police Type of Collection
Arlington Heights $15 $15 Testing
Brookfield $20 $20 Not Specified
Crystal Lake $25 $25 Testing
Des Plaines $30 $20
Application Processing &
Testing
Downers Grove $20 $20 Application
Elgin $0 $10 Application
Elk Grove Village $35 $35 Testing
Elmhurst $25 $25 Application
Evanston $0 $0
Glenview $15 $25 Not Specified
Gurnee $0 $10 Application
Hanover Park $0 $20 Testing
Highland Park $25 $25 Application
Joliet $40 $40 Application
Lincolnwood N / A $20 Application Processing
Morton Grove $0 $0
Mount Prospect $0 $0
Niles $35 $25 Not Specified
Northbrook $0 $0
Oak Park $10 $10 Not Specified
Palatine $0 $0
Park Ridge $0 $0
Schaumburg $50 $50 Testing
Skokie $0 $0
Wheaton $0 $0
Wheeling $0 $0
Wilmette $0 $0
Woodridge N / A $20 Application
Woodstock $30 $30 Administrative
Preference Points for Evanston residents - Fire Department candidates have previously
been provided preference points for military service only under Rule IV, Selection and
Testing, § Examinations. In an effort to increase the amount of Evanston residents and
the diversity of employees working for the Fire Department, it is recommended that two
points be added to the test scores of Evanston residents taking the preliminary written
test.
Page 218 of 399
Page 3 of 3
Age Requirement - Civil Service Commission Rules state that applicants must be at
least 21 (twenty-one) years old to apply for Civil Service positions within the Fire and
Police Departments. The amendment to the rules would provide that candidates over
the age of twenty (20) could apply for the Police Department and the Fire Department.
Candidates qualified for appointment will still need to reach their twenty-first (21st)
birthday before hire.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Ordinance 15-O-11
Amended Civil Service Commission Rules (Exhibit A)
Page 219 of 399
1/28/2011
15-O-11
AN ORDINANCE
Adopting Civil Service Commission Rules of the
Evanston Civil Service Commission to Incorporate an Amendment
Pertaining to Residency Credits, Age Restrictions and Application Fees
for Civil Service Candidates
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 2-3-6 of the Evanston City Code of 1979, (the
“City Code”), is hereby amended as follows: the Evanston Civil Service Commission
Rules in Appendix A are hereby redacted in full and replaced by the amended Civil
Service Commission Rules which are attached to this ordinance as Exhibit “A”.
SECTION 2: the City amends the Civil Service Commission Rules as
provided in Section 2-3-6 of the City Code (the “Rules”), in order to provide two (2)
preference points to City of Evanston Fire Department candidates for entrance
examinations.
SECTION 3: The Rules were also amended to permit City of Evanston
Police and Fire Department candidates over the age of twenty (20) to submit
applications for civil service positions and if appointed, would acquire the position after
the age of twenty-one (21).
SECTION 4: Lastly, the Rules were amended to provide for the City of
Evanston Police and Fire Departments to charge any associated reasonable fee
required for the entrance application.
Page 220 of 399
15-O-11
~2~
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 6: That if any provision of this ordinance or application thereof
to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this ordinance is severable.
SECTION 7: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
___________________________, 2011
________________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
________________________________
W. Grant Farrar, City Attorney
Page 221 of 399
15-O-11
~3~
EXHIBIT A
Appendix A
City of Evanston Civil Service Commission Rules
Page 222 of 399
Appendix A
CITY OF EVANSTON
CIVIL SERVICE COMMISSION
RULES
TABLE OF CONTENTS
Rule I. Statement of Merit Principles
Rule II. Equal Employment Opportunity
Rule III. Recruitment
Rule IV. Selection and Testing
Rule V. Employment Lists
Rule VI. Appointment
Rule VII. Probation
Rule VIII. Job Performance Appraisals
Rule IX. Promotion
Rule X. Transfer and Voluntary Reduction
Rule XI. Discipline
Rule II. Demotion
Rule XIII. Discharge
Rule XIV. Re-instatement and Re-employment
Rule XV. Retirement
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Rule I. Statement of Merit Principles
The City of Evanston, through the Civil Service Commission, adheres to a
merit system in the operation and administration of all policies, procedures
and action relating to its employees.
These Rules contain the policies and guidelines for operating a system of
personnel administration. They include criteria for establishing and
maintaining a systematic approach to employing, advancing and retaining
employees: for assuring compliance with equal employment opportunity
requirements; and for assuring effective employee-management relations.
Rule II. Equal Employment Opportunity
It is the policy of this City to take affirmative action to correct
underutilization of minorities and women throughout the organization. In
addition, personnel actions such as promotion, benefits, transfers, layoffs and
training shall be administered according to U.S. Office of Personnel
Management, EEO Executive Order and State EEO Guidelines. Such
personnel actions shall not be administered to act adversely against employees
due to their race, color, religion, sex, national origin, sexual preference,
handicap or age.
Discrimination against any person in recruitment, examination,
appointment, training, promotion, retention, or any other personnel action,
because of religious opinions or affiliations, or because of race, color, national
origin, or sexual preference is prohibited. Discrimination because of handicap,
age, sex, except where determined to be a bona fide occupational qualification,
is prohibited.
Any applicant or employee who feels adversely affected in the opportunity
for employment or advancement because of such discrimination shall have the
right to appeal in writing to the Director of Personnel within thirty (30) days of
the alleged act. Any employee who feels adversely affected in his/her status as
an employee or in his/her condition of employment because of such
discrimination shall have the right to appeal through the EEO grievance
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procedure, as stated in the City’s Affirmative Action Plan. Appropriate
corrective action will be taken in those cases found to be in violation of this
prohibition.
Rule III. Recruitment
It shall be the policy and practice of the City of Evanston to recruit
employees based on ability, knowledge and skills.
All internal and external recruitment for positions will be conducted on
an open and competitive basis and in accordance with Affirmative Action and
Equal Employment Opportunity guidelines.
Rule IV. Selection and Testing
A. Application Process
All candidates for employment with the City of Evanston shall file
applications on forms provided by the City Department of Personnel, and
shall pay any associated reasonable fee required for such application.
The screening and evaluation of all candidates is the responsibility of the
Department of Personnel.
B. General Qualifications
Applicants for positions in the Civil Service shall satisfy reasonable
requirements established by the Director of Personnel as may be
appropriate for the proper and competent performance of the duties and
responsibilities involved. General qualifications may include, but are not
limited to, physical condition, character and criminal conviction record.
Specifications as to age or sex may be identified as requirements
provided they are a bona fide occupational requirement.
Citizenship may be required for certain full-time positions where it is
deemed to be a valid pre-requisite.
Page 225 of 399
C. Rejection of Applications
The Director of Personnel may reject any application for the following
reasons:
1. The applicant does not possess one of more of the requirements
specified in the announcement of the examination.
2. The applicant was not received on the prescribed form or before the
closing date for receiving applications.
3. The applicant falsified or failed to complete the application form, or
otherwise made a false statement of a material fact of practiced fraud
or attempted deception in the application, in the test, or in attempting
to secure appointment.
4. The applicant is found unfit to perform the required duties of the
positions for physical, medical, or psychological reasons.
5. The applicant, at the time of appointment, is addicted to the use of
narcotics or hallucinatory drugs, or the excessive use or abuse of
intoxicating beverages or drugs.
6. The applicant has been convicted of a misdemeanor or felony related
to the employment sought. Persons who have engaged in any act of
conduct prohibited by State of Federal statutes or municipal
ordinance will be subject to review of such record by the Director of
Personnel or his/her designated representative and may be subject to
disqualification. In making such review, extenuating circumstances
such as the person’s record since the incident, the nature of the
conduct, length of time since the incident, and the like shall be taken
into consideration.
7. The applicant was previously employed by the City and was dismissed
for cause, or resigned not in good standing, and is not currently
eligible for re-employment by the City, or the applicant was dismissed
for relevant cause by another employer.
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8. The applicant for a Police Officer or Firefighter position, who is less
than 20 (twenty) 21 years of age. However, at the end of the
examination, if the applicant is appointed to a civil service position,
he/she will not be formally appointed until the age of 21 (twenty-one)
years old.
9. The applicant for Police Officer of Firefighter, in addition to the
general limitations contained in paragraph 6 above, has a record of
any felony conviction or has a record of misdemeanor conviction(s) in
the following areas:
a. Contribution to the delinquency of a child
b. Indecent solicitation of a child
c. Adultery
d. Public indecency
e. Prostitution
f. Soliciting for a prostitute
g. Keeping a place of prostitution
h. Patronizing a prostitute
i. Pimping
j. Aggravated assault
k. Intimidation
l. Penalty eavesdropping
m. Theft
n. Penalty storage of weapons
o. Unlawful possession of firearms and firearm ammunition
p. Defacing identification marks on firearms
q. Mob action
r. Keeping a gambling place
s. Resisting or obstructing a police officer
t. Obstructing justice
u. Escape
v. Aiding escape
Page 227 of 399
w. Compounding a crime
x. Subordination of perjury
y. Communicating with jurors and witnesses
z. Tampering with public records
aa. Unlawful use of weapons
bb. Battery
cc. Possession of or sale of controlled substances
dd. Deviate sexual assault may be disqualified from taking such
examination on grounds of habits of moral character, and
the conviction may be considered as a factor in determining
the person’s habits or moral character.
10. The applicant for civilian, non-uniform positions in the Police
Department, in addition to the general limitations contained in
paragraph 6 above, has a record of misdemeanor conviction(s) in the
areas as listed in paragraph 9 above, may be disqualified from
taking such examination on grounds of habits of moral character,
and the conviction may be considered as a factor in determining the
person’s habits or moral character.
D. Examinations
1. Types:
The Director of Personnel shall conduct examinations to determine the
fitness of all applicants, except in those instances where the Civil Service
commission may determine to conduct the examination. Examinations
may include an evaluation of such factors as age (Police and Fire),
education, training, capacity, knowledge, manual dexterity, character
and physical and psychological fitness. Tests may be written, oral,
physical, demonstration of skill, or an evaluation of training and
experience. Examinations may consist of one or more tests in any
combination. The applicants shall not be questioned in any manner
regarding matters of race, religion or political affiliation.
2. Weighting and Scoring of Examinations:
Page 228 of 399
The Director of Personnel shall establish minimum standards for each
component of each examination, and may provide with respect to any
such component that all applicants who fail to meet such minimum
standards shall be deemed to have failed the examination and shall not
be permitted to take any further component of the examination. Each
component of the examination shall be given such weight as the Director
of Personnel shall determine, and each applicant’s standing in each
component shall be compiled according to such weights.
3. Announcements:
Public announcements of an open, competitive examination shall be
made at least one (1) week prior to the date the examination is to be
conducted. Announcements will be made internally to all departments,
and also posted on the bulletin board in the Personnel Office.
Announcements may also be circulated through the press, radio,
television and other forms of public communication. Announcements
shall specify the date, place and manner in which an application for
examination shall be made. Announcements of examinations in the Fire
and Police departments shall be posted for thirty (30) days.
Examinations shall be conducted by the Director of Personnel, or by
persons so designated, at such times and places deemed to be practical,
convenient and in the best interests of the City of Evanston.
4. Admission:
Admission to competitive examinations shall be granted only to
applicants whose qualifications satisfy the standards established by the
Director of Personnel and who meet such requirements at the closing
date listed on the examination announcement.
5. Military Credits for Applicants:
a. Military Credits: Qualified persons who have passed all phases of an
examination, and who have been members of the Armed Forces of the United
States, and have served on active duty for a period of more than 180
consecutive days any part of which occurred before October 15, 1976 will be
Page 229 of 399
granted preference in entrance examinations, when a part of the examination
posting, as follows, upon written request: two points shall be added to the
entrance examination grade, provided that:
a. 1. he/she has not been dishonorable discharged
b. 2. he/she is otherwise qualified, and entitled to appear on
the list of those provisionally eligible for appointment.
b. Residency Credits for Fire Department Candidates: Qualified persons
who have passed all phases of an examination, and who have resided in the
City of Evanston for a continuous twelve-month period prior to testing shall be
granted preference in entrance examinations, when such preference is a
component in the examination posting, as follows: two (2) points shall be added
to the entrance examination grade, prior to the final grade on the examination.
The numerical result thus attained shall be applied by the Civil Service
Commission in determining whether such person shall meet the minimum
qualifications for placement on the register of eligible candidates for the City of
Evanston Fire Department. Persons who are competing in promotional
examinations under Civil Service for the City of Evanston Fire Department
shall not be eligible for the residency preference credit.
6. Applicant Background Investigation:
The Director of Personnel may make such investigation of the
background of applicants, including criminal conviction records and
verification of claimed experience and training of applicants, as he or she
determines is necessary to establish the fitness, moral character and
qualifications of applicants.
7. Confidential Nature of the Examination Process and Material:
It is the responsibility of every employee and representative of the
Department of Personnel to treat as confidential any information
available to them concerning examination materials and ratings earned
by competitors. Any employee engaging in corrupt or negligent practices
in connection with examinations shall be subject to dismissal. In order
to protect the security of test material and to protect the rights and
Page 230 of 399
privacy of applicants, all applications, examinations and test material
shall be regarded as privileged and confidential and not available for
public inspection.
8. Responsibilities of Applicants:
All applicants are responsible for reporting to and participating in all
tests or parts of an examination, and furnishing all information or
materials that are requested, in accordance with the examination
announcement and such instructions as are furnished by the
Department of Personnel. Candidates who fail to follow such
instructions shall be disqualified. Applicants and persons whose names
are placed upon an employment list must notify the Department of
Personnel immediately in writing of any change of address or change of
name.
9. Cancellation or Postponement:
The Director of Personnel may cancel or postpone any examination when
there is an insufficient number of qualified candidates. Suitable notice
shall be given of such action. The Director of Personnel may discontinue
offering any examination in the City when there is a sufficient number of
names on the provisional eligible list to meet the needs of the City.
10. Notice of Examination Results: Creation of Employment List:
Final grading of examinations shall be completed as quickly as is
reasonably practical. Following final grading of an examination, the
names of applicants who have passed the examination shall be placed on
a provisional employment list or provisional promotional list.
Each applicant will be notified of the result he/she has obtained on the
examination. If he/she has failed to pass the examination, the notice
will read to that effect. If he/she has passed the examination, he/she
will receive notice that hes/her name has been placed on the appropriate
employment list.
Page 231 of 399
Ties in final examination score shall be resolved when necessary in
original entrance examinations by priority in time of filing applications,
and in promotional examination by seniority in current rank.
11. Appeal of Examination Grade:
Whenever an applicant shall receive notice of results of an examination,
he/she may appeal to the Director of Personnel, within 30 days from the
date such notice was sent, for reconsideration of his grade. However, no
alteration in the order of standing upon an employment list resulting
from such appeal shall affect the status of any person who has, in the
meantime, been appointed to any position from such list.
Rule V. Employment Lists
A. Employment Lists
Persons may be certified for appointment to positions from
five types of employment lists:
1. Lay-off lists, which contain the names of persons who
have been laid off from the Civil Service and are
available to be returned to employment in their class
of positions.
2. Re-employment lists, which contain the names of
persons who have completed and are returning from
leaves of absence and are available for re-employment
in their class of positions, provided that their leave of
absence was in accord with provisions specified in the
Personnel rules.
3. Re-instatement lists, which contain the names of
persons who had resigned from the Civil service, but
have withdrawn their resignation and are awaiting re-
instatement, provided that their resignation was in
accord with provisions specified in the Personnel rules.
Page 232 of 399
4. Provisional promotional lists, which contain the names
of persons who are provisionally qualified for a class of
positions as a result of promotional examinations.
5. Provisional employment lists, which contain the names
of persons who are provisionally qualified as a result of
open competitive examinations for original
appointment to a class of positions covered by the
lists.
B. General Conditions
1. Departmental Needs:
The Director of Personnel may establish employment
lists for particular departments or agencies and/or for
classes of positions in the Civil Service as a whole.
The Director of Personnel may develop the employment
lists to account for department needs on the basis of
location or area of employment, when satisfied that
such action will assist in the administration of
certifications and appointments.
2. Merger of Lists:
Employment lists may be merged (a) whenever two or
more classes of positions have been consolidated, or
(b) whenever separate lists exist for the same class
resulting from successive examinations. Such merger
may be made if the Director of Personnel determines
the merger helpful in the administration of the
selection process.
3. Availability for Employment:
It shall be the responsibility of all persons whose
names appear on employment lists to advise the
Department of Personnel of their continuing
availability for employment upon request of the
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Director of Personnel. Failure to respond to the
request shall be grounds for removal from a list.
4. Causes for Removal:
Names of eligible persons may be removed from
employment lists by the Director of Personnel, for any
of the following reasons:
a. appointment of an eligible from an employment
lists.
b. death of an eligible.
c. notice by postal authorities that they are unable
to locate the eligible at the last known address.
d. attempt by an eligible to practice any deception
or fraud in completion of an application or in
connection with an examination.
e. information that the eligible lacks any of the
qualifications required for the class for which
he/she was erroneously declared eligible.
f. request from an eligible that his/her name be
removed.
g. failure of an eligible, upon referral, to reply or to
report for an interview.
h. after accepting employment, failure without good
cause to report to work within the time
prescribed by the employing department.
i. failure of an eligible upon request to furnish
written evidence of his/her availability for
employment.
j. refusal of an eligible to accept one (1) offer of
employment, without good cause.
k. when the eligible is a former City employee who
was dismissed from the Civil Service.
Page 234 of 399
l. unfavorable background information as it relates
to the position.
m. failure to complete and pass any pre-
employment conditions, such as, but not limited
to, medical or psychological examinations.
n. expiration or cancellation of the eligible list upon
which his/her name appears.
C Provisional Employment Lists
1. Ranking of Persons Provisionally Eligible:
Based on the characteristics of the position and the
methods of examination, the Director of Personnel may
rank persons on Provisional Employment Lists:
a. numerically by final examination score
b. categorically by groups of relative excellence,
where the category may be based on groupings
of numerical rankings, oral board ratings or
evaluation of education and work experience,
assessment center procedures of other
appropriate basis.
c. categorically by groups of relative excellence,
where the category may be based on groupings
of numerical rankings, oral board ratings or
evaluation of education and work experience,
assessment center procedures or other
appropriate basis.
2. Life of Lists:
All Provisional Employment Lists shall have a
maximum life of two years, except as otherwise pre-
determined by the Director of Personnel. The Director
may extend the life of a list when in his/her judgment,
Page 235 of 399
the list is still viable and such extension is for the good
of the service.
3. Cancellation of Lists:
A list may be cancelled by the Director of Personnel at
any time when a change in either classification or
testing standards or other changes requires such
action.
D. Provisional Promotional Lists:
Provisional promotional lists shall be maintained identically
to provisional Employment lists, section C, (1) – (3).
E. Appointments From Provisional Lists:
When an appointment to a position at the entry level is made
from a Provisional employment list, such appointment shall
be made from among the persons with the five highest
grades or from those persons standing in the highest
category grouping available, provided that such employee
satisfies qualifying requirements, if any are determined
necessary for said position.
Promotional appointments are made of the person standing
among those who are available within the five highest grades
or who are in the highest category groupings available,
provided that such employee satisfies qualifying
requirements, if any are determined necessary for said
position.
When an appointment is to be made from a category-grouped
provisional list, the Department Head, as appointing
authority, may request that an eligible be appointed through
a lottery system containing the names of all eligibles within
the highest category available. The Director of Personnel
(Human Resources) will supervise the conducting of such a
lottery.
Page 236 of 399
F. Reinstatement of Names to Provisional Employment Lists:
The Director of Personnel (Human Resources) may restore a
name to the same provisional employment list, when in
his/her opinion, such action is in the best interest of the
City. Names of employees laid off due to budget restrictions
or work curtailments during their probationary period shall
be returned to the provisional list at the original position for
the class in which the lay-off occurred.
G. Re-instatement and Re-employment Lists:
Names of candidates eligible for reinstatement or re-
employment shall be recorded and retained for the duration
of the period in which they are eligible to return, as specified
in the Personnel Rules.
Rule VI. Appointments
Whenever a vacancy in the Civil Service is to be filled, the
Department Head shall complete a requisition, upon a form
prescribed by the Department of Personnel (Human Resources), for
the certification of an eligible candidate. A separate requisition
shall be made for each position to be filled.
The filling of vacant positions in the Civil Service shall be based on
merit which may include past performance, and may be made in
any of the following ways:
1. By re-instatement of a former Civil Service employee
2. By inter-department or intra-department transfer
3. By accepting any employee’s request for a voluntary reduction
4. By demoting a Civil Service employee
5. By promotion of an employee who has been selected through
the appropriate Civil Service promotional process
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6. By appointment from an open competitive provisional
employment list
A. Types of Appointments
Any appointment to a position in the Civil Service shall be
made only as one of the following:
1. Emergency appointment:
Whenever a serious emergency exists in which
substantial impairment, harm or loss to the citizens,
the result, and which makes it impractical to fill a
position in the Civil Service by the normal procedure, a
Department Head with the consent of the Director of
Personnel (Human Resources) may appoint any
qualified person to such position under an emergency
appointment. Such person shall be employed only
during such emergency and for a period not to exceed
ninety (90) calendar days, and shall not have Civil
Service statues for the duration of such appointment.
2. Temporary Appointment:
Whenever there are urgent reasons, certified by a
Department Head, for filling a Civil Service position in
a class for which either an appropriate employment
list or the required number of provisional eligibles is
not then available, and pending the establishment of
an employment list, the Director of Personnel (Human
Resources) may authorize the vacancy to be filled by a
temporary appointment, for a period not to exceed
nine (9) months. There will be no renewals of such
temporary appointment. Should the need for a
temporary appointment continue beyond the nine (9)
month time period, a new temporary appointment
shall be made. The person holding such temporary
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appointment shall not have Civil Service status while
in such temporary position.
3. Probationary Appointment:
When a person is initially employed to fill a position in
the Civil Service as a result of selection from a
provisional employment list, provisional promotional
list or other employment list, he/she shall be given a
probationary appointment and shall serve under the
probationary appointment, for the duration of the
probationary period, unless otherwise directed by the
Director of Personnel (Human Resources).
4. Civil Service Appointment:
An employee shall be given a Civil Service appointment
upon satisfactory completion of the probationary
period, and shall acquire Civil Service status. Upon
promotion, an employee shall be given a Civil Service
appointment and shall have Civil Service status in the
new position upon completion of the promotional
probationary period, which shall be of the same length
of time as prescribed for probationary appointments.
5. Transfer Appointment – Police and Fire Only:
A person who has served a minimum of one (1) year as
a Police Officer, Firefighter or Communications
Operator in a municipality with similar duties and
responsibilities as a Police Officer, Firefighter or
Communications Operator in the City of Evanston may
apply for the position of Police Officer, Firefighter or
Communications Operator on a transfer. Such
requests from applicants will take precedence over
those candidates on any existing provisional
employment list, and may be required to take all parts
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of an examination, or only qualifying portions, as
determined by the Director of Personnel (Human
Resources).
B. Appointments to Civil Service Positions:
As the appointing authority, the Department Head shall make
appointments to Civil Service positions from among qualified
persons certified to the Department Head by the Director of
Personnel (Human Resources). The Department Head shall
make an appointment after receiving the certification.
In the case of certifications from lay-off, re-instatement or re-
employment lists, the Department Head shall appoint the
person or persons certified, unless he/she shows, in writing to
the Director of Personnel (Human Resources), good job-related
cause for not appointing such persons. In the latter
circumstance, and with the approval of the Director of
Personnel (Human Resources) the Department Head shall
request and the Director of Personnel shall furnish a new
certification.
In the event that an employment list is not available from which
a certification can be made, the Director of Personnel (Human
Resources) may authorize a temporary appointment, as
described in Rule IV A 2.
1. Types of Certifications:
In certifying persons from lay-off, re-instatement or re-
employment lists, the Director of Personnel (Human
Resources) shall certify the number of persons, in sequence
from the lists which corresponds with the number of
vacancies to be filled.
In certifying persons from provisional employment and
promotional lists, the Director of Personnel (Human
Resources) shall certify the number of persons, as follows:
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a. When provisional eligibles are ranked and listed
numerically by examination score, the five persons having
the highest passing scores for each position to be filled. If
fewer than five persons are on the list, the total number
on the list shall be certified.
b. When eligible persons are ranked the listed by category,
all persons in the highest ranking category available shall
be certified, provided that:
i. Each such categorical certification shall contain the
names of at least five (5) persons, if such number is
available, or otherwise include all persons in that
category.
ii. Upon request of the Department Head and at the
determination of the Director of Personnel (Human
Resources), categorical certifications may include fewer
than the total number of persons in the category in
order to provide the Department Head a reasonable
and manageable selection.
Rule VII. Probation:
A. Probationary Period:
All persons appointed to Civil Service positions from provisional
employment or promoted from provisional promotional lists
shall serve a probationary period as follows: one year of on-the-
job performance for sworn members of the Fire and Police
Departments; six months of on-the-job performance for all other
employees. However, upon agreement of the Department Head
and employee involved and the Director of Personnel (Human
Resources), the probationary period may be extended for up to
six (6) additional months. Completion of the probationary
period will be based on time on on-the-job performance.
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A probationary period of from one to six months (one to twelve
(12) for sworn members of the Fire and Police Departments)
may be served, in the cases listed below, at the discretion of the
Director of Personnel (Human Resources). The Director of
Personnel (Human Resources) will determine the length of
probationary period, if any, to be served by:
1. An employee who has an interruption in continuous service;
2. An employee who is reinstated;
3. An employee who is demoted or who accepts a voluntary
reduction.
B. Attainment of Civil Service Status:
If the conduct and performance of the person appointed has
been satisfactory during the probationary period, appointment
shall be considered complete at the end of this period, and the
employee shall attain Civil Service status in this classification.
An employee’s annual merit review date is the date of successful
completion of the probationary period. Notice of certification
will be sent to the employee and department by the Department
of Personnel (Human Resources).
C. Promotions During Probationary Period:
A probationary employee who is promoted during the initial
probationary period shall complete the original probationary
period, if the promotion and original position are in the same
series of classifications, as well as completing the promotional
probationary period. The result of this rule is to insure an
employee Civil Service status in his/her previous classification
should his/her performance in the promoted position be less
than satisfactory.
D. Demotions During Probationary Period:
A probationary employee who is demoted shall begin a new
probationary period of one to six months at the discretion of the
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Director of Personnel (Human Resources), unless he/she
previously held Civil Service status in the class to which
demoted in which case the employee shall attain Civil Service
status immediately after the demotion.
E. Transfers during Probationary Period:
A probationary employee who has been transferred shall serve
only that portion of the probationary period not completed.
F. Discharge during Probationary Period:
If a probationary employee shall be found un-satisfactory or not
qualified for the performance of the duties of his/her position,
the Department Head may request a meeting with the Director
of Personnel (Human Resources) to review his/her reasons for
requesting discharge.
An employee may not be discharged during the probationary
period without the approval of the Director of Personnel (Human
Resources).
Rule VIII. Job Performance Appraisals:
The Director of Personnel (Human Resources), in cooperation with
Department Heads, will administer a system of rating employee
performance. The standards of performance recommended as a
basis of such rating will have reference to the quality and quantity of
work done, the manner in which the work is done, the conduct of
employees, and faithfulness to their duties, and other characteristics
which measure the value of the employee.
Job Performance Appraisals shall be used as an aid in staff
development to substantiate current recommendations and to be
available as needed in considering future personnel transactions.
Performance reviews and Job Performance Appraisals will be
prepared to substantiate recommendations for granting withholding,
reducing and restoring performance increases.
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Rule IX. Promotion:
A. Promotion:
A promotion shall mean an advancement in pay grade and job
classification from a lower grade to a higher grade.
B. Promotional Policy:
The Director of Personnel (Human Resources) shall develop
regulations and examination methods for promotions that will
assure promotional process which gives appropriate consideration
to the applicant’s qualifications, record of performance and ability.
C. Eligibility for Promotion:
The Director of Personnel (Human Recourses) shall determine the
eligibility or entrance requirements for each promotional
examination. Such requirements shall be determined in
accordance with the following criteria:
1. Eligibility for promotional examination shall include persons
who occupy a lower class of position in the same or related
occupational series, or otherwise meet the qualification
requirements as determined by the Director of Personnel
(Human Resources).
2. Eligibility for a promotional examination may be limited to
persons within a department when the experience required for
the promotional position can be obtained only within the
department.
D. Promotional Announcements:
Announcements for promotional examinations shall be sent by the
Personnel Department (Human Resources Department) to all
departments.
E. Police Promotions:
Only City of Evanston Police Officers shall be eligible for the
examination for Sergeant of Police.
F. Fire Promotions:
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Only City of Evanston Firefighters shall be eligible for the
examination for Captain in the Fire Department.
Rule X. Transfer and Voluntary Reduction
A. Transfer:
A transfer is the assignment of an employee to a vacant position
whose classification has the same maximum permissible salary or
rate. In determining whether or not to approve the transfer of an
employee, the Director of Personnel (Human Resources) shall
consider the education, experience and character of the employee.
B. Voluntary Reduction:
A Civil Service employee may voluntarily request or accept
assignment to a position in a class having a lower maximum
permissible salary or rate. All requests for or acceptance of such
voluntary reductions shall be in writing, submitted to the Director
of Personnel (Human Resources) and shall be signed by the
employee. A Civil Service employee who accepts a voluntary
reduction in grade may serve a probationary period of one to six
months, at the discretion of the Director of Personnel (Human
Resources), and shall be awarded Civil Service status in the lower
class at the completion of the probationary period. No reduction
shall become effective without the written approval of the Director
of Personnel (Human Resources) and the Department Head.
A probationary employee may voluntarily request or accept
assignment to a position in a class having a lower maximum
permissible salary or rate, and must follow the same procedure for
submitting such requests as Civil Service employees. A
probationary employee so assigned shall serve a new probationary
period as prescribed by Rule VII, unless the probationary period
being served prior to the reduction was the result of a promotion,
in which case the reduction shall be with Civil Service status if the
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return is to the same or similar title in which Civil Service status
has been held during the current period of continuous service.
Temporary or emergency employees shall not be granted a request
for a voluntary reduction. In the event of a pending layoff, Civil
Service employees shall be given preference according to seniority
and merit over probationary employees in appointments to vacant
positions in classes having lower maximum permissible salaries or
rates if the Civil Service employee requests voluntary reduction
before such appointments have been made.
Rule XI. Discipline
A. Policy
The art of discipline is intended to be a positive in nature and
attempts to correct unacceptable employee actions. This attempt
includes counseling sessions, Employee’s Assistance, and other
help with the purpose of improving the behavior of an employee
that may be detrimental and disruptive to the effective operations
of a department and/or work program.
In the process of trying to assist the employee to resolve problems
and improve behavior, corrective action may be necessary. This
corrective action may include discipline.
The Personnel Department (Human Resources Department) shall
establish procedures for fair, reasonable and equitable disciplinary
measures, including suspension, demotion and discharge.
B. Internal Review
The Director of Personnel (Human Resources), through the Personnel
Rules, shall establish a uniform, equitable and formalized system of
internal administrative review of all proposed disciplinary action, to
insure that the discipline system is utilized in a uniform and
equitable manner.
C. Rights of Employees
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Before any Civil Service employee may be questioned or examined by
or before any disciplinary board, or departmental agent, the results of
which interrogation or examination may be the basis for discharge,
he/she will be advised in writing as to what specific improper or
illegal act he/she is alleged to have committed; he/she will be advised
in writing that admissions made in the course of such investigation
may be used as the basis for discharge; and he/she must be advised
in writing of his/her right to counsel of his/her own choosing present
to advise him/her at any disciplinary proceedings; and a complete
record of any such meeting shall be made a complete transcript
thereof made available to the employee without charge and without
delay.
A Civil Service employee who has been: (1) suspended for more than
six (6) working days, or suspended a second time for any period
within a six-month period except for sworn Fire Department
employees who have been suspended for any period lasting more than
seven (7) consecutive calendar days, or suspended a second time for
any period within a six-month period; (2) demoted as a result of
disciplinary action; or (3) discharged as a result of abandonment of
position; may appeal these actions to the Civil Service Commission.
Such appeal shall be filed with the Director of Personnel (Human
Resources) within fourteen (14) calendar days of notice of such
action.
The decision of the Hearing Officer shall, in all cases, be advisory to
the Civil Service Commission.
The employee may be represented for such appeal by legal counsel or
other person of his/her choosing.
D. Hearing Officer
Upon receipt of such appeal, the Civil Service Commission shall have
a Hearing Officer appointed according to the procedures set by the
Commission. This Hearing Officer shall conduct the appeal hearing.
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Appeals to the Civil Service Commission shall be conducted by a
Hearing Officer within 30 days of the appeal, except where a
continuance has been granted upon good cause shown. Such
appeals shall not stay a suspension, demotion or discharge due to
abandonment of position while the appeal is pending.
The Hearing Officer may administer oaths, and secure by subpoena
both the physical evidence and witnesses, and cause the production
of relevant books and papers. A record shall be made and retained of
all proceedings before the Hearing Officer.
In such appeals, the burden of proof shall be upon the City.
The Hearing Officer shall make a finding of fact and decision in each
case. The Hearing Officer may uphold, modify or overturn the
disciplinary action of a Department Head.
The Hearing Officer shall transmit his/her advisory decision to the
Civil Service Commission.
E. Civil Service Commission Role:
The Civil Service Commission will review the complete record
including transcripts and testimony, exhibits or briefs, if any, and
then make its decision which may uphold, modify or overturn the
disciplinary action or request for action of a Department Head. The
Commission shall certify its decision to the Director of Personnel
(Human Resources) who shall then notify the parties of the
Commission’s decision, and take appropriate action.
Rule XII. Demotion:
A demotion is the assignment of an employee, for cause, to a vacant
position in a class having a lower maximum permissible salary or
rate than the class from which the demotion was made.
The Department of Personnel (Human Resources) shall establish
procedures for Department Heads initiating demotions for cause.
Page 248 of 399
Demotions of a Civil Service employee are appealable to the Civil
Service Commission, under the rules as set forth in Rule XI. Should
an employee choose to appeal such demotion, he/she must do so, in
writing, within fourteen (14 calendar days of notice of such
demotion. This appeal should be filed with the Director of Personnel
(Human Resources).
Rule XIII. Discharge:
Civil Service employees may be discharged from the City’s
employment for cause.
The Department of Personnel (Human Resources) shall set
procedures to insure adherence to this policy.
The Department Head shall file charges for discharge with the Civil
Service Commission. No discharge will become effective before a
hearing on such charges is held. The employee may be suspended
pending such hearing. Discharge hearings shall be conducted by a
Hearing Officer within 30 days of receipt of charges, except where a
continuance is granted upon good cause shown. Such discharge
hearings shall be conducted in accordance with the rules as set
forth in Rule XI.
An employee who absents himself/herself from duty for a period of
three (3) consecutive days without permission of or contact with
his/her supervisor or Department Head shall be considered as
having abandoned his/her employment and as having separated
himself/herself from the service of the City. Abandonment of
position is appealable to the Civil Service Commission in accordance
with Rule XI.
Rule XIV. Re-instatement and Re-employment:
A. Re-instatement:
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On request of a Department Head, the Director of Personnel
(Human Resources) may re-instate a former employee who
resigned in good standing. This request must be made in writing
within 30 days of the resignation.
B. Re-employment:
The Department of Personnel (Human Resources) shall establish
and maintain a re-employment list by class and department.
A Civil Service employee who has been laid off, who has been on
a permanent leave of absence, or whose position has been
allocated to another class and who has not been awarded Civil
Service status in such new class shall be placed on a re-
employment list for the first available assignment to a position in
the class and department in which he/she was assigned prior to
being placed on the re-employment list.
A Civil Service employee whose name appears on a re-
employment list may be appointed to a position other than the
position to which he/she is eligible for re-employment. If the
position is in the same or higher level, such appointment, upon
satisfactory completion of the probationary period resulting there
from, would remove the employee’s name from the re-
employment list. If the position is on a lower level, upon
employee’s acceptance, it would have no effect on re-employment.
Such employees would retain benefits derived there from and
may serve a one to six month probationary period at the
discretion of the Director of Personnel (Human Resources).
Names shall be removed from the re-employment list when:
1. The employee is appointed from the re-employment list.
2. The employee waives an offer of employment.
3. The employee’s name has remained on the re-
employment list for twelve months.
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Rule XV. Retirement:
The mandatory retirement age for all City employees shall be 70 years
of age, exclusive of sworn members of the Police and Fire
Departments covered by these Rules, whose mandatory retirement
age shall be 60 years of age, except that sworn members of the Police
and Fire Departments may continue to work at age 65 upon
successful completion of an examination of physical abilities
beginning at age 60, a procedure for which shall be set forth in the
Personnel Rules. Age is here determined to be a bona fide
occupational qualification reasonably necessary to the normal
operation of the Police and Fire Departments.
All those sworn personnel of the Fire and Police Departments covered
by these Rules who are 55 years of age or older at the date of passage
of these Evanston Civil Service Commission Rules shall have a
retirement age of 65 years of age.
The Director of Personnel (Human Resources), through the Personnel
Rules, shall establish procedures for granting temporary extensions of
such retirement age based on program needs or in the case of Police
and Fire personnel based upon physical qualifications as provided for
above.
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AGENDA
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, February 28, 2011
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
I. DECLARATION OF QUORUM
II. APPROVAL OF MEETING MINUTES OF MEETING February 14, 2011
III. ITEMS FOR CONSIDERATION
(P1) Approval of Interfaith Housing Center of the Northern Suburbs Grant Renewal
for $25,000 for Continuation of the Evanston Foreclosure Prevention Program
Staff in the Community and Economic Development Department recommend renewal
of the grant to the Interfaith Housing Center of the Northern Suburbs of $25,000 to
provide continuation of the Evanston Foreclosure Prevention Program. The renewed
grant will run from Feb. 1, 2011 through Jan. 31, 2012. The source for funding is the
Affordable Housing Fund.
For Action
(P2) Approval of Homeless Management Information System Funding (HMIS)
The Housing Commission and staff recommend approval of the renewal for the
federally required Homeless Management Information System (HMIS) grant in the
amount of $11,000.00. The grant period is January 1, 2011 through December 31,
2011. HMIS is used to track clients of programs that assist the homeless and prevent
homelessness. Connections for the Homeless manages the HMIS. The source for
funding is the Affordable Housing Fund. The City has provided this matching grant
from the Affordable Housing Fund for the last four years totaling $43,070. The
$11,000 grant from the City’s Affordable Housing Fund leverages significant federal
funds for needed services in our community.
For Action
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Planning & Development Committee Meeting Agenda Page 2 of 2
February 28, 2011
(P3) Ordinance 23-O-11: Removal of Pawnbroker as an Allowable Use in the C1
Commercial District
Plan Commission and staff recommend approval of a zoning text amendment that
would remove Pawnbroker as an allowable use in the C1 Commercial District, and
thus as an allowed use in the City of Evanston.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of February 14, 2010
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
ALDERMEN PRESENT: (J. Fiske), (J. Grover), D. Holmes, L. Jean-Baptiste, A. Rainey,
D. Wilson, M. Wynne
STAFF PRESENT: W. Bobkiewicz, G. Farrar, S. Griffin, C. Hurley, M. Lyons,
D. Marino, B. Newman, N. Radzevich, P. Schneider
PRESIDING OFFICIAL: Ald. Jean-Baptiste
DECLARATION OF QUORUM
A quorum being present, Chair Jean-Baptiste called the meeting to order at 7:22 p.m.
APPROVAL OF THE JANUARY 24, 2010 MEETING MINUTES
Ald. Wynne moved approval, seconded by Ald. Holmes.
The minutes of the January 24, 2010 meeting were approved unanimously, 5-0.
ITEMS FOR CONSIDERATION
(P1) Approval of Plat of Re-Subdivision for 2408 Orrington Avenue, Former Site
of Kendall College
Staff recommends approval of the proposed plat of re-subdivision of the former
site of Kendall College – the block bounded by Orrington Avenue, Colfax Street,
Sherman Avenue, and Lincoln Street and also referred to as 2408 Orrington
Avenue – into nineteen single-family lots as shown in the plat dated November 3,
2010, to City Council for approval. This item was held in Committee on January
24, 2011.
For Action
Ald. Wynne moved approval, seconded by Ald. Wilson.
Mr. Griffin explained that since the last P&D meeting staff has met with the developer
and his attorney and that a covenant has been incorporated into the Ordinance stating
that all public alleys, infrastructure, etc. will be constructed prior to any building permits
being pulled for the individual lots. It also provides that a number of trees are to be
saved on the public right of way, on private property and in the alleys. Mr. Griffin added
that staff and Ald. Fiske are still working with the developer and the developer has
asked that these discussions about the trees be continued in good faith and to move
these items (P1 and P2) to Council to keep them together.
Chair Jean-Baptiste called Ald. Fiske to speak. Ald. Fiske requested that Item P1 be
held in Committee and that Item P2 be moved to Council, as they have had positive
results regarding P2 in the meetings with the developer.
DRAFT – NOT
APPROVED
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Planning & Development Committee Meeting
Minutes of 2-14-11
Page 2 of 10
Ald. Rainey asked for further explanation why P1 should be held in Committee to which
Ald. Fiske replied that the developer has agreed to ensure the oak trees on Lincoln are
retained but there is a tree that is one of the oldest in Illinois that is situated in the
middle of an alley way and Ald. Fiske said she and staff are working with the developer,
who is amenable to reconfiguring the plan to preserve it.
Chair Jean-Baptiste asked Mr. Ferrar whether plats of survey come before Council, and
Mr. Ferrar confirmed that the plats of survey do come before Council, adding that there
is another similar subdivision to appear before P&D and Council that same night.
Mr. Friedland of Applegate & Thorne-Thomsen, representing the developer, Smithfield,
explained that he has met twice with City staff since the item was held in Committee
and that the subdivision is in an R1 district and all 19 lots are legal as of right. He said
the same proposal that was about to be approved in March of 2010 was stopped at the
last moment because the developer pulled out. Smithfield decided it made sense to
develop the property as an R1 subdivision. He said they are willing to discuss the trees
with staff but he requested that both matters be moved to Council together.
Ald. Rainey moved to recommend approval.
Ald. Fiske said she was fine with the motion.
The Committee voted unanimously 5-0 to recommend approval of the Plat of
Subdivision for 2408 Orrington Avenue.
(P2) Ordinance 11-O-11, accepting the Dedication of Public Alleys as a Product
of Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of Kendall
College
Staff recommends approval conditional upon the developer committing to
construct the proposed alleys as indicated in the attached Public Alley
Construction Agreement, to be recorded with the Plat. The developer also
commits to construct other proposed public infrastructure and protect trees as
proposed. The cost of constructing alleys for the proposed subdivision is a
developer responsibility. Ordinance 11-O-11 accepts the dedication of public
alleys included in the proposed plat of subdivision for 2408 Orrington. If the plat
is approved on February 14, 2011 then Ordinance 11-O11 should be introduced.
This item was held in Committee on January 24, 2011.
For Introduction
Chair Jean-Baptiste called Padma Rao of 2246 Sherman to speak.
Ms. Rao said she lives within 500’ of the property. She remarked that the public did not
have knowledge until Saturday night of the new plan’s affect on the trees. She referred
to Ordinance 85-O-06 which included tree protection and the requirement to keep the
alleys on the tax roles. She said the trees were not referred to at the Preservation
Commission meeting she attended in September of 2010 and now 26 trees are slated to
be destroyed. She expressed confusion that Ordinance 85-O-06 had not been
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Planning & Development Committee Meeting
Minutes of 2-14-11
Page 3 of 10
appealed yet it is no longer in affect, adding that she is not the only one who is unhappy
about the new plans for the trees.
Mr. Griffin explained that the planned development which was defined by Ordinance 85-
O-06 is no longer in affect and the developer may subdivide the lot by right. Because
subdivision is a ministerial act, the City does not have the right to decide which trees are
saved on private property.
Mr. Ferrar confirmed that departure from the planned development opens the door to
the developer to decide about many things that were formerly subject to discussion. He
said Mr. Griffin is utilizing the best efforts of the City to address the tree preservation
issue.
Chair Jean-Baptiste asked whether the developer is committed to preserving the trees,
to which Mr. Ferrar replied that in dialogue last week the developer has told the City
they will use their best effort to preserve trees.
Mr. Friedland said he understands that because the developer obtained a planned
development from the City a few years ago, this proposal may appear to be a
continuation of it. But, he explained, it is not, as the developer now intends to proceed
under R1 with 19 subdivisions as a different proposal. He said Ms. Rao has been to
other meetings where this was explained. The developer has agreed to hire an arborist
to attempt to prevent the harming of trees during alley construction and the developer
intends to preserve parkway trees. He added that 2 trees will be removed in order to
make alley returns. On site, it is a different story. In some cases a tree will be removed
where a house will be and those that are logical, can stay in place. Most of the trees
are in the front yards and there is a 27’ set back in front, but some will be removed
when the lots are sold. Mr. Friedland said his goal in working with Mr. Griffin and Ald.
Fiske is to set up best practices to preserve the trees that will be preserved. He added
that if there was a tree preservation ordinance in place, they would be subject to it, but
there is not.
Ms. Rao argued that no member of the public grasped that the trees were being
affected and asked whether there would be more of a due process which would give the
public a chance to voice their opinions, to which Chair Jean-Baptiste replied that she
had raised a legitimate issue and the item would be moved to Council for further
discussion. At the request of Chair Jean-Baptiste, Mr. Ferrar will report whether there is
a legal process in place when a project is no longer a planned development and when
subsequently an as of right subdivision is proposed, at the next Council meeting.
Chair Jean-Baptiste explained to Ms. Rao that he will be able to answer her question
about public input when a planned development is abandoned and a subdivision is
proposed after Mr. Ferrar reports as to the rules and that the public will have an
opportunity to speak at the Council meeting.
Ms. Jeanne Lindwall of 625 Library Place commended Mr. Griffin for ensuring that the
infrastructure and alley are completed before lots are permitted. She encouraged the
continued efforts to preserve as many oak trees as possible. She suggested that for the
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Planning & Development Committee Meeting
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process moving forward, even though there may not be many subdivisions proposed
given how built up Evanston is, having the tree preservation exhibit available so
everyone can understand the implications is helpful because it is one thing to look at the
subdivision, but until you see the plan overlaid on the existing trees you do not see the
impact it will have on the trees, so she believes it should be incorporated into
community development regulations that the overlay be available.
Ms. Barbara Janes of 802 Colfax related a history of the tree that is in the middle of the
alley (and had been protected in the planned development) beginning with 1674 when
the Dutch ceded New York to England, Father Marquette arrived at Gross Point, the first
dwelling was built in what would be Evanston, and the oak tree was 7 years old. Ms.
Janes cited events in history in relation to the tree’s growth up to the present when the
tree is 345 years old, and encouraged the Committee to preserve it. Mr. Griffin said that
is the one that is still being negotiated.
Ald. Rainey suggested that staff investigate the advantages of making the alley public
vs. private, with an easement for garbage pickup, in order to put the alley on the tax
roles. Ald. Fiske said one of the requirements for storm water detention is that the alley
be permeable, which requires City equipment to clean the surface of debris that gets
into it and clogs the permeable surface. She surmised that the property owners would
have to lease or purchase such equipment if they owned the alley. Chair Jean-Baptiste
asked that staff investigate the feasibility of selling the alley back to the property
owners. Mr. Marino agreed to do so.
The Committee voted unanimously 5-0 to introduce Item P2 in Council.
(P3) Approval of Plat of Subdivision for 12 Milburn Park
Staff recommends approval of a subdivision of two lots of record, one zoning lot
held in common ownership, to comply with the zoning ordinance. Site Plan and
Appearance Review Committee approved subdivision, noting that any egress to
Lot 2 would need to come from Milburn Park and not Sheridan Road.
For Action
Ald. Wynne moved approval, seconded by Ald. Wilson.
Ald. Rainey asked what the City has done about trees since it creates a new buildable
lot for this property and whether we have given the public a chance to voice their
opinions about it. She asked for the status of the trees on that lot and whether the City
would treat each subdivision the same regarding the trees on their lots. Mr. Griffin said
the trees were not addressed regarding this subdivision.
Mr. Marino said the owner was present and that he had not understood prior to the
meeting that staff had recommended to the Committee that the new lot’s access (Lot
#2) was only to be off Milburn Park so he requested holding the item in Committee so
staff will have more time to discuss the egress with the property owner and staff will
have time to address Ald. Rainey’s question about the trees.
The Committee voted unanimously 5-0 to hold Item P3 in Committee.
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(P4) Ordinance 16-O-11, Extending the Date by 90 Days that a Building Permit
Must Be Obtained for 1200 Davis Street (Roycemore School)
Staff recommends approval of Ordinance 16-O-11, an amendment to Ordinance
17-O-09, to allow for an additional 90 days for Roycemore School to obtain a
building permit for 1200 Davis Street,. The new deadline will be June 1, 2011
instead of March 1, 2011.
For Introduction
Ald. Rainey moved approval, seconded by Ald. Wynne.
The Committee voted unanimously 5-0 to introduce Item P4 in Council.
(P5) Ordinance 17-O-11 Codifying and Amending Ordinance 14-O-09 “Green
Building Ordinance”
Staff recommends passage of Ordinance 17-O-11, Codifying and Amending
Ordinance 14-O-09, as Amended by Ordinance 124-O-09. This amendment
provides for an alternate compliance with the City’s goal of Leadership in Energy
and Environmental Design (LEED) Silver certification on buildings/construction
falling under this regulation.
For Introduction
Ald. Rainey moved approval seconded by Ald. Holmes.
The Committee voted unanimously 5-0 to introduce Item P5 in Council.
Mr. Griffin reminded the Committee that in December 2009, the Committee asked staff
for a report on how the Green Building Ordinance is affecting the City. He explained
that because of the state of the economy there have not been any projects proposed
that would fall under the Ordinance, however in the last 8 weeks, a number of prospects
have come to the City about a variety of projects, one of which is having challenges
meeting the adopted Ordinance. He explained that much of the Ordinance is focused
on office, residential and institutional, but this applicant has a large retail store and there
are not many retail stores getting LEED certification, in fact, staff found through their
research that out of 198 municipalities with green building ordinances, 61 or 30% do not
contain standards for private construction. He said Washington DC’s ordinance, which
is the area he is from, states that a developer must build to a green building standard
but does not require certification, which is very costly, and only requires that institutional
buildings be constructed to a certain standard. He said he would like to look at the
proposals case by case and if the developer can show a unique circumstance or
financial hardship for meeting the green building standard, they would be allowed an
alternative technology and construction in lieu of being LEED Silver certified. He
suggested tailoring the green building technology requirements towards the construction
of the building so, for example, if the development is close to a transit station it is
helping facilitate more transit use. He explained that currently Council has no ability to
entertain anything but a Silver LEED certification, which can run into the hundreds of
thousands of dollars, so he said staff does not take this suggestion lightly and certainly
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thinks Evanston should step up and be the model, but under the circumstances that
Council is afforded some opportunity to review and consider. He suggested an
application process by which anyone that wants an exception applies to staff, who
presents all the facts and makes recommendations to P&D, and ultimately City Council
has approval. He added that it does not go without having to meet many green building
technology requirements, provisions for the cost of the review to be borne by the
developer, and the suggestion that any dollars put into the certification would instead go
to the City for area-wide green technology. In summary, he said, this amendment does
not intend to un-do the Green Building Ordinance, but to provide under certain unique
circumstances, the ability for Council to be flexible for certain economic development
prospects that might come to the City. In a case where an applicant chooses not to
obtain Silver LEED certification, staff would bring all the facts about the proposal to
Council with a recommendation and adequate information so Council can make an
informed decision.
Chair Jean-Baptiste opened the floor to the public:
Ms. Paige Finnegan of 525 Elmwood, on behalf of the Evanston Environment Board,
which she co-chairs, said the Environment Board takes issue with two parts of the
proposed process: first the process by which these changes have been brought forward
and second, the significant change in the content of the Ordinance.
Ms. Finnegan said regarding the process by which the amendment has been proposed,
aside from the complete lack of notification to the Mayor-appointed Green Building
Ordinance Committee or the Evanston Environment Board, is the willingness of City
leadership to overhaul an Ordinance at the first suggestion of a potential business
objection. She noted that Mr. Griffin said that the Green Building Ordinance has never
been triggered, yet city leadership is already willing to reconsider it.
Regarding the Environment Board’s second issue relating to content, Ms. Finnegan said
the Ordinance reduces the certification requirement from Silver to certified, which is
completely unacceptable to the Environment Board and there is a significant difference
between achieving LEED certification, be it Silver or simply certified than working with
an inexperienced City staff to achieve comparable results. She said she understands
that this is an apparently time-sensitive development but encouraged the Committee to
send it back to the Mayor-appointed Green Building Committee to work through these
revisions as she is confident that they can reach an amenable alternative within a very
short time.
Mr. Michael Drennan of 820 Oakton Street, Community Outreach Coordinator for
Citizens for a Greener Evanston, congratulated Chair Jean-Baptiste on his appointment
to the bench. He said the community worked ardently & for an extended period of time
to fully & elegantly express the values of this community regarding environmental
sustainability. He said buildings have the most significant impact on our carbon footprint
and that our values should be shoved aside at the 1st suggestion, strikes him as
questionable judgment. He is glad staff is working on codifying the Green Building
Ordinance, and feels that changes to a certification rather than Silver should first be
passed by the Environment Board, though it does not sound like they have given it a
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positively about it. He believes staff should leave the Green Building Ordinance alone
until the Environment Board has an opportunity to review the reporting due to it in the
first place and looks forward to their respect of due process.
Mr. Ron Fleckman, Chairman of Citizens for a Greener Evanston, with membership in
excess of 900 citizens, said the notification process indicated that there was a critical
time issue pushing the amendment but it did not create a context for the changes being
sought. When approved, there was a consideration of the Ordinance’s impact on
economic development and acknowledged that the City is without a forum to review an
economic development proposal that might fall short of the Ordinance. He suggested a
forum be created for such a review to occur, that it should be made up of City staff and
experts from the community, and its purpose would be to help any economic
development to reach existing environmental goals, adding that in the current economic
environment, this process should not in any way slow down the process but occur
concurrently with Evanston’s existing process. He added that if there is a pressing need
to move forward tonight, it should not compromise an existing Green Building
Ordinance, but instead add language for a process for relief to achieve the greater
good.
Mr. Griffin said they have about 6 prospects currently. One has asked for this flexibility
specifically, so they would like to schedule it for Council consideration at the next
Council meeting.
Mr. Bobkiewicz said there had been no proposals to evaluate the first year, staff has
progressed with one applicant who has been in discussions over the better part of 6
months, and has informed staff that they have other places they can go and need to
make a decision by the end of February. Staff has been working with them diligently for
several months to come up with alternatives under the Ordinance. They have said they
do not have a problem with Evanston’s goals but they can go to another community
where there is no Ordinance. Staff is attempting to create a forum with the ability for
citizen input and the opportunity to recommend to Council when a development
proposes that they simply cannot meet the requirements of the Green Building
Ordinance. Staff is not trying to remove the Green Building Ordinance because of one
development, on the other hand, the City has parcels ripe for development and without
an amendment the City will see its first business leave. He said if Council feels that is
appropriate & wishes to have a lengthier dialogue that is their prerogative. He noted
that staff takes the concerns of the citizens to heart, taking 3 years to get the Ordinance
in place. He added that there are several other businesses that have questioned the
Ordinance and said they can go to neighboring communities and will reach even more
more people, so, if there is no ability to manage through the Ordinance, they will not
come here.
Mr. Bobkiewicz said it was his decision not to consult with the Environment Board or
Citizens for a Greener Evanston beforehand but felt it was appropriate first to present
the amendment to Committee to guide staff appropriately. He noted that as an
Ordinance it requires 2 readings so there are at least 2 additional weeks between now
and when it goes to Council for discussion. He said the City has 40 boards and
commissions and it is not the City’s practice to go back to every single board with every
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single item. He felt the issue of economic development was important enough that this
could be brought directly to Committee for direction.
Ald. Wilson said it is his impression that with this project it is more an issue of the
unavailability of LEED credits for the nature of the construction. It is not an office
building where they have many construction options that can comply. The nature of the
building is such that there are not very many alternatives within a reasonable pricepoint
and it is a traditionally expected type of development.
Mr. Bobkiewicz said there are 3 issues with this amendment: first is codification – that it
was a ministerial action that did not take place when the Ordinance was originally
adopted; second, the Ordinance was contemplated and adopted in 2009 and there are
different LEED standards for different types of development which he believes many in
the sustainability environment feel are very appropriate for places like hospitals and
office-residential so expecting a development to match its appropriate LEED certification
process for those types of buildings is of not in question. But the question is if a
developer says there is an economic hardship to meet the LEED silver for the
applicable measure, do we say no or do we give them an opportunity for an alternate
process, specifically identified through Ordinance that would come back to the Council
for the project with community review, 2 readings and then have the Council decide.
Mr. Bobkiewicz summarized it comes down to community standards and he agrees with
the speakers that this is a difficult decision whether the LEED certification is so absolute
that it does not matter what the use is, or if a project developer or applicant says they’re
not able to do this, then we provide an alternative. There is a penalty provision in the
existing Ordinance which provides relief if a developer can only attain 40 points of the
50 points required for Silver certification in the form of a fee paid to the City. He
suggested there could be some adjustments to the penalty. But he asked whether that
penalty system is only meant for someone who is aiming for the 50 points or is it for
someone who states that they cannot meet the requirement up front.
Ald. Wynne asked for additional information about the amendment and what the
alternatives would be for those for whom it is economically unfeasible to do the project
at the required level. She would like to better understand what the process would be so
every single project does not become an individual negotiation, which is what the City
has been trying to avoid. She also asked whether there is a category for the type of
project in question that the City can categorize as unable to meet the LEED standards
but we value this type of building, and have the category codified to avoid individual
negotiations. Mr. Bobkiewicz replied that a solution would be to alter the proposed
amendment so that if the Council decided that LEED Silver for a particular LEED plan
makes sense, there is that adjustment. He explained that the problem is getting to the
number of required points and suggested having the development pay the City the
difference it would take to get to the required level of LEED certification and if this does
not work for the community, it could be reviewed. The forum would decide, in the name
of transparency, with an understanding of why they will not make it, based on the type
of improvement to the property whether it is important to the City, such as a retail site
with a parking lot as a big part of it, where there are ways and points you can earn such
as with a permeable surface, the City could tell them what the City would like in lieu of
the points. He acknowledged that it does turn it into a planned development scenario,
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though. Ald. Wynne said when they can present a clear and convincing case it
becomes who hires the best lawyer and makes the most convincing case, which is a
flaw in the proposal. At least the alternative, where they just pay, is above board
because we know how much they are paying and why.
Ald. Rainey said the whole matter would lessen were the threshold 20,000 square feet
instead of 10,000 for new construction. She said the proposal at hand is not 100,000
square feet or a huge big box that will make a major environmental impact on the
community and is not trying to comply with the Green Building Ordinance. It was after
doing a lot of work on drawings that it became apparent that when you have a small
building an addition of $150,000 to $200,000 it makes a huge impact. If you were
before a forum that was to evaluate the situation, they would be very hard pressed to
say this is not an economic hardship on this developer. The proposed building is less
than 20,000 square feet and we may lose the ability to develop and undeveloped parcel
because they can go to any surrounding community and they would still have our
business. She acknowledged that it is the first, and that the City has not had a lot of
experience with big developers falling under this Ordinance, but the fact is that the
market has not borne any. She urged the Council to make some adjustments so that
going forward we send the message that “Yes, we want you to be green to every extent
possible and to comply under this” adding that if this were a $50 million project she
would be thinking differently. She reminded the Committee that the City’s economic
vision is “to keep businesses we have, to help them expand and to attract new ones”
and we will not do it if we send the message out, this very first project. She said this is
the most moderate adjustment to this Ordinance that could possibly be asked for
arguing that if it is okay for a developer to buy their way out of the LEED certification, we
should make some adjustments like the City Manager suggested, adding creditability to
the Ordinance, as opposed to imposing a little hypocrisy. She said she is sure that
since everyone worked so hard on the Ordinance, making it a preventative measure for
new economic development will not sit well with the community. She suggested
meeting with the Environment Board so they can participate and evaluate some of the
exceptions, but for now accepting the recommendations of the new Community &
Economic Development Director and the Economic Development Department. They
have produced and presented an amazing amount of work to the City and it makes for
some success going forward.
Mr. Bobkiewicz said he would be willing to meet with stake holders over the next 2
weeks to see if better language can be crafted.
Chair Jean-Baptiste said he believes that is a great course of action since people are
requesting some discussion. He asked the City Manager to have discussions.
Ald. Rainey moved to amend the Green Building Ordinance to increase the 10,000
square feet requirement for new construction to 20,000 square feet, seconded by
Ald. Wynne.
The Committee voted by majority 4-1 with Ald. Wilson opposed, to amend the
Ordinance.
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Ald. Rainey moved to introduce the Ordinance as amended, seconded by Ald.
Holmes.
The committee voted by majority 4-1 with Ald. Wilson opposed, to introduce the
Ordinance as amended.
Ald. Rainey explained that stand alone retail simply cannot meet the requirements.
ITEMS FOR DISCUSSION
There were no items for discussion.
COMMUNICATIONS
There were no communications.
ADJOURNMENT
The meeting was adjourned at 8:48 p.m.
Respectfully submitted,
Bobbie Newman
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For City Council meeting of February 28, 2011 Item P1
Business of the Council by Motion: Interfaith Foreclosure Grant Renewal
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Assistant Director, Community and Economic Development
Mary Ellen Poole, Housing Planner
Subject: Interfaith Housing Center of the Northern Suburbs Grant Renewal for
$25,000 for continuation of the Evanston Foreclosure Prevention Program
Date: February 8, 2011
Recommended Action
Renew the $25,000 grant to provide continuation of the Evanston Foreclosure
Prevention Program. That grant ran from Feb. 1, 2010 through Jan. 31, 2011. The
renewed grant will run from Feb. 1, 2011 through Jan. 31, 2012.
Funding Source:
The source for funding is the Affordable Housing Fund.
Discussion
Interfaith Housing Center is requesting the renewal of funding from the City of Evanston
for its Foreclosure Prevention Program. The attached application details the impact of
the foreclosure crisis in Evanston and the assistance and education that Interfaith
Housing Center has provided to Evanston residents affected by the crisis over the last
few years.
To better serve Evanston residents, Interfaith is proposing that a housing counselor
continue to be stationed at the Lorraine H. Morton Civic Center three mornings or
afternoons a week in order to meet with homeowners and conduct confidential intake
and housing counseling. They anticipate providing direct assistance with mortgage
related problems to 60 Evanston residents as follows:
• 25 loan modifications
• 15 forbearance or repayment plans,
• 15 cases where the mortgage is brought current through relationships with
agencies providing financial assistance
• 5 with refinance transactions
Memorandum
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Page 2
In addition, Interfaith Housing Center proposes educating at least 200 Evanston
homeowners about how to prevent their loans from becoming delinquent and how to
avoid fraudulent lenders or servicers, in four quarterly workshops.
As detailed in the attached year-to-date report, Interfaith targeted 45 individuals for
providing one-on-one counseling. They were successful at reaching 39 of the proposed
45 individuals. Interfaith anticipated reaching 200 Evanston residents through
foreclosure workshops and was successful at reaching 123 people. Interfaith contracted
with an Outreach Consultant in November 2010 to help improve outreach efforts and
reach more people in 2011. The final proposed activity was to review and investigate at
least 20 loans for predatory lending. Once interfaith started their work, they realized that
the same people that began in one-on-one counseling went on to this activity. Interfaith
modified the goal to reflect that same 45 residents from the one-on-one counseling, and
were successful at investigating 39.
The City of Evanston’s $25,000 grant is 17% of the agency’s $145,215 Foreclosure
Prevention Program for the Northern Suburbs budget. Grant funds would be used for a
portion of the salaries of Interfaith’s two Foreclosure Prevention staff members: Jasmine
Brewer and Anna Dominov.
City of Evanston staff in the Community and Economic Development Department have
discussed the proposal and recommend its favorable consideration. According to the
most recent Woodstock Institute data, Evanston’s foreclosure filings have increased
every year since 2008. In 2010, Evanston realized an 18.8% increase in foreclosure
filings from 2009, with a total of 399 foreclosure filings. The projected continuation of a
high volume of defaulted mortgages justifies the continued need for this service to
prevent defaults from becoming foreclosures, leading to more vacant properties.
Legislative History
January 20, 2011 – The Housing Commission voted unanimously (without a quorum) to
renew the $25,000 grant for 2011.
February 17, 2011 – The Housing Commission voted unanimously (with a quorum) to
renew the $25,000 grant.
Attachments
The application and year-to-date activities and outcomes report from Interfaith are
attached.
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EVANSTON AFFORDABLE HOUSING FUNDMONTHLY REPORTWORK PROGRAMPROJECT NAME:Foreclosure Prevention Program/Housing CounselingGRANT YEAR:FY 2011SPONSOR:Interfaith Housing Center of the Northern SuburbsOBJECTIVESPERFORMANCE INDICATORSFEB MAR APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC JAN TOTALProvide one on one counseling to 45 Evanston residents in danger of foreclosureSelf-explanatoryTARGET:4 4 4 44 4 42344445ACTUAL:5 3 5 44 1 35123339Educate at least 200 Evanston residents about foreclosure, fair housing and predatory lending through workshopsPresentations; telephone contacts; meetings; outreach materialsTARGET:16 16 16 16 16 16 16 16 16 16 16 24 200ACTUAL:0 0 11 50 20 0 0 0 0 7 0 25 123Review and investigate at least 20 loans for predatory lending Self-explanatory TARGET:4 4 4 44 4 42344445ACTUAL:5 3 5 44 1 35123339Of the 39 residents served, they represent the following areas census tracts:808838087.0218092780932809428095280968809828101181022809778103.012Cases resolved represent the following census tracts:8089180922Page 266 of 399
8095280964809718103.021Of all cases, the following outcomes should be noted:Cases closed for not submtiting documents9Cases closed after denial for workout option6Cases closed after loan modification granted11Cases closed after denial but HO did not follow up with local lender to refi 1Cases still open12Page 267 of 399
City of Evanston
FY 2011 Affordable Housing Fund
APPLICATION FORM
PUBLIC SERVICES PROGRAMS
Include these attachments with your application:
Organization's non discrimination policy
Organization's equal employment opportunity policy;
Organization's affirmative action plan
Organization's most recent audit
Evidence of non-profit status
Brief biographies of key management staff and staff involved with the project
Board List
Please submit 2 copies of your application along with the attachments. For questions, contact Mary
Ellen Poole, Housing Planner, at 847-859-7889.
AGENCY: _ _Interfaith Housing Center of the Northern Suburbs
PROGRAM NAME: _ _Foreclosure Prevention Program____________________________
CONTACT PERSON: __ _Gail Schechter______________________________________
TELEPHONE: 847-501-5760_______ FAX:_847-501-5722____
EMAIL: _ gail@interfaithhousingcenter.org
AMOUNT REQUESTED: _$25,000_______
I. PROGRAM DESCRIPTION
Describe the service you propose to provide.
The Interfaith Housing Center of the Northern Suburbs is the only HUD-certified Housing
Counseling agency in the area specializing in Mortgage Delinquency, Loss Mitigation, Fair Housing
Assistance, and Predatory Lending. From conducting public presentations to speaking one-on-one with
homeowners who are having trouble paying their mortgage, Interfaith is the recognized north suburban leader
for foreclosure prevention. Interfaith has been successful in renegotiating loan terms with numerous lenders
and servicers. This open communication has resulted in productive and effective relationships that have
allowed families at risk of foreclosure to remain in their homes. When Interfaith gets an intake from
households in danger of losing their homes, staff screens the loan itself for evidence of fraud, negotiates
directly with lenders, or makes appropriate legal and/or social service referrals. If an examined loan requires
extensive work with the borrower related to upgrading credit, refinancing, home repair, or other issues,
Interfaith refers that case to other local agencies who provide that service such as CEDA, Connections for the
Homeless, Evanston Township, or Salvation Army. During the grant period, Interfaith will provide
education, outreach, loan review, and referral to prevent Evanston residents from losing their homes.
2. Discuss the anticipated year end result. What specific result and benefit will this service have for
Evanston?
Last fiscal year (ending June 30, 2010), Interfaith assisted 39 Evanston residents with foreclosure
prevention inquiries, from simple questions about the foreclosure process, to involved case interventions
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FY 2011 Affordable Housing Fund – Page 1
with lenders. Under this proposal, Interfaith would have a staff person stationed at a location in the City of
Evanston three times a week varying between morning and afternoon hours to accommodate residents with
different work schedules. In order for staff to be present at the City of Evanston, staff will need access to a
computer with internet, fax and copy machine, telephone, and a cabinet to store files which must lock.
Interfaith staff will meet with homeowners and conduct free and confidential intake and counseling.
Interfaith anticipates serving 60 Evanston homeowner households as follows: Of the 60 households, staff
expects to assist 25 with loan modifications, 15 with bringing the mortgage current through relationships with
agencies that provide financial assistance, 15 to initiate a forbearance or repayment plan, 5 with refinance
transactions. Additionally, Interfaith aims to educate at least 200 other Evanston homeowners about ways to
prevent their loans from becoming delinquent and avoiding fraudulent lenders or servicers.
Homeowners who contact Interfaith for foreclosure prevention counseling are informed verbally and in
writing of what the service includes: assisting the homeowner in gathering the proper documentation to
submit to their lender, submitting the documents on behalf of the homeowner, following up with their lender
regarding the loan modification request and informing the homeowner of steps that they need to take to stay
proactive in their case.
3. Identify the affordable housing objective()s addressed by this activity and describe how it will be
met..
Maintain existing affordable housing options and promote opportunities that increase the supply of affordable housing for low income households. Promote owner financial education, refinancing issues/avoidance of predatory loans; home repair and maintenance; and credit or budget counseling. Promote educations workshops and/or home buyer clubs for prospective homeowners: responsibilities and benefits of homeownership; what ‘affordable’ means; budgeting and saving’ managing credit and addressing credit problems; and mortgage financing. Reduce vacant and boarded properties. Reduce foreclosure actions through education and early intervention and explore efficient and equitable methods to turn around foreclosed properties. Ensure fair housing opportunities are enforced and individuals seeking housing are not discriminated against because of race, color, religion, sex, age, sexual orientation, marital status, disability, familial status or national origin. Support housing efforts to address the needs of special needs populations: elderly and frail elderly; victims of domestic violence, youth at risk of becoming homeless; and persons with developmental disabilities, physical disabilities, mental illness, substance abuse problems and persons living with HIV/AIDS.
Above all, Interfaith’s foreclosure prevention counseling work helps keep homeowners in place by
negotiating more affordable mortgage rates with lenders. Housing staff in Evanston would allow the City
to serve more homeowners in need. Getting households faced with imminent foreclosure to come
forward is always a challenge. They are embarrassed to let others know their predicament. Moreover,
those who contact Interfaith are not all victims of fraudulent lenders; many are simply hard pressed to pay
adjustable rate mortgages and “interest-only” loans that come due. In addition, Evanston has a wide array
of agencies to assist first-time homebuyers and low-income seniors, all of whom may come in contact
with homeowners facing foreclosure, but these agency staff members do not have a systematic way of
working across organizations to provide an array of services for these foreclosure victims.
Thanks to Interfaith’s intensive outreach over the last decade, Interfaith has become the “go-to”
agency for information on predatory lending and foreclosure. Ultimately, Evanston will benefit from a
populace safe from being displaced from their single most significant lifetime investment, especially as
low-income households – their homes.
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FY 2011 Affordable Housing Fund – Page 2
4. Explain how the proposed activity is NOT a duplication of an existing service in Evanston or how the
proposed public service would better serve the Evanston community.
Interfaith has been the north suburban leader in combating predatory lending and mortgage
foreclosure through community education and housing counseling. As mentioned earlier, Interfaith is the
only HUD-certified Housing Counseling agency specifically focused in these areas and fair housing.
Interfaith is careful not to duplicate the services of Evanston’s CEDA/ Neighbors at Work, also HUD-
certified with programs in first-time homebuying, or the many agencies, including the City of Evanston
itself, that counsel older adults (the Legal Assistance Foundation, Evanston/Skokie Valley Senior
Services). Recognizing Interfaith’s unique role as a community organizer and advocate against predatory
lending and foreclosure, local organizations have supported Interfaith’s work with foreclosure victims.
5. Discuss the need for this type of service showing:
• existing level of service for this client group
• how this need has been met over the past two to three years;
• how the need has changed over the past two to three years,
• the gaps in providing this service
Interfaith initially conducted this work as part of its Fair Housing Program, since predatory lending
primarily affected people of color and older adults. However, since the foreclosure crisis spread, Interfaith
increased its staff resources. In April 2008, Interfaith created a new full-time staff position, Director of
Housing Counseling, to work exclusively on foreclosure prevention and promoted current fair housing staff
member Jasmine Brewer to the position.
Since Ms. Brewer joined the staff, Interfaith handled 28 predatory lending/foreclosure complaints in
Interfaith’s FY 2007 (ending June 30, 2007), a quadrupling of the number of cases to 111 in FY 2008, and
334 in FY 2009, a phenomenal tripling of the number of cases just from the prior year and a 187% increase
over 2008. The year ending June 30, 2010, Interfaith counseled 264 households. (Staff attributes the decline
to the establishment of the Cook County Mortgage Foreclosure Mediation Program in April 2010, because
until that point, intakes were high.)
Interfaith has handled predatory lending cases since the phenomenon materialized in the late 1990s.
“Predatory lenders” were a class of sub-prime lenders who advertised themselves as loan providers to
borrowers with blemished credit histories or high debt-to-income ratios, justifying to themselves higher
interest rates and fees. While sub-prime lending could assist some homeowners who might not otherwise be
able to get needed cash to fix up their homes or provide for their families, predatory lending was a form of
fraud against those who were asset-rich but cash-poor. The victims were primarily African American, Latino,
and elderly. Another type of lending that emerged, bypassing anti-predatory lending laws, was what the U.S.
Senate called “exotic mortgages” – products that provided 100% financing, adjustable rates (often starting as
interest-only loans), and lax underwriting standards – and by mid-2006, these comprised nearly 50% of all
new home loans. In addition, the large numbers of homeowners who refinanced their mortgages or took out
home equity loans when interest rates were low were finding their adjustable or indexed rates steeply
increasing. It was predicted that 2007 will see $1 trillion in loans due to reset in the U.S. (Source: LA Times,
September 10, 2006). And the rest is history.
The northern suburbs mirror national patterns. Twelve years ago, when Interfaith first got involved in
assisting predatory lending victims, foreclosures were primarily affecting African American, low-income
homeowners in the primarily African American west and south sides of Evanston. This insidious lending
practice compounded the fact that African Americans were suffering from racial discrimination in the prime
market. According to 2003 Home Mortgage Disclosure Act (HMDA) data compiled by NTIC, there were
531 sub-prime loans in Evanston, the preponderance of which are in the west side of Evanston (Census Tract
8092), the one majority non-white census tract in Evanston. In fact, 72% of all sub-prime loans in Evanston
were on the west side. As a total of market share, while sub-prime loans comprised 7% of all loans
originated in Evanston, they were 16% of all loans on the west side.
With the loosening of credit in all markets and the preponderance of exotic mortgages earlier in the
decade, households at all income levels and in all suburbs found themselves with escalating mortgage
payments that they could not afford. As the housing bubble burst, homeowners found themselves with
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FY 2011 Affordable Housing Fund – Page 3
mortgages costing more than the value of their homes. With the economy slowing down, unemployment rates
have been rising, further exacerbating a situation in which homeowners were already strapped.
According to the Woodstock Institute, a Chicago-based nonprofit research and policy organization for
fair lending and community reinvestment, northern Cook County experienced the largest increase in
foreclosure filings in the Chicago area at 154.5% between 2002 and 2007, and at 92% from 2007 to 2008, still
“the most rapid rate” in the region. The majority of the loans that ended in foreclosure in 2007 originated in
2005. While the percentage increase is leveling off, as of the first half of 2010, every community in
Interfaith’s service area continued to experience an increase in home foreclosures, with a 24% median
increase over the first half of 2009.
In Interfaith’s sixteen community service area, home foreclosure rose at a median rate of 513%
between 2005 and 2009. According to the Woodstock Institute, much of this increase is driven by
condominium foreclosures: “New filings on condominiums grew most dramatically in North and Northwest
Cook County, growing by 77 and 76 percent, respectively, from the first half of 2009 to the first half of
2010.” The following chart provides available data on foreclosures in Interfaith’s service area:
Number of North Suburban Foreclosure Filings
by U.S. Census Place*
Percentage Change
Census Place 2005 2006 2007 2008 2009 2010
(1st
Half)
1H09 to
1H 2010
2008 to
2009
2005-09
Deerfield 18 26 30 48 73 36 5.90% 44.40% 305.56%
Evanston 96 121 179 267 336 176 18.10% 32.60% 250.00%
Glencoe 6 9 15 32 40 566.67%
Glenview 34 42 82 190 260 140 64.70% 69.90% 458.82%
Highland Park 30 54 68 121 155 83 43.10% 56.50% 416.67%
Highwood 4 7 8 10 150.00%
Kenilworth 1 3 1 2 2 100.00%
Lincolnwood 10 30 45 100 900.00%
Morton Grove 28 27 48 150 220 102 22.90% 73.40% 685.71%
Niles 22 43 87 155 240 107 11.50% 48.50% 990.91%
Northbrook 29 39 71 150 195 105 32.90% 43.20% 572.41%
Northfield 5 6 12 9 80.00%
Park Ridge 27 31 76 137 202 119 54.50% 64.50% 648.15%
Skokie 60 98 179 346 552 283 24.70% 62.50% 820.00%
Wilmette 14 40 33 43 110 42 16.70% 138.70% 685.71%
Winnetka 5 8 6 19 16 220.00%
6-County
Region
21,302 28,997 38,215 57,927 70,122 39,212 37.50% 31.30% 229.18%
North
Suburban
Cook County
378 575 962 1,845 2,739 1,408 33.30% 61.50% 624.60%
Cook County 14,506 19,522 25,738 38,959 45,182 23,501 24.90% 18.60% 211.47%
*Adapted by Interfaith Housing Center of the Northern Suburbs using Woodstock Institute’s Foreclosure
Reports. See www.woodstockinst.org for the full report.
The northern suburbs have experienced the highest rate of increase in foreclosures of all Chicago sub-
regions.
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For the first time in Interfaith’s history, demand for one of its programs has outstripped the agency’s
capacity to provide timely intervention. In just two years, the foreclosure caseload rose from 28 per year, or
an average of about 2 cases per month, to well over 330 cases, with a typical month involving 30-40 calls and
interviews. On May 1, 2009, Interfaith added a new part-time (50%) Housing Counselor to assist Jasmine
Brewer, Interfaith's full-time Director of Housing Counseling. As a result of the grant awarded from the City
of Evanston, Interfaith increased that part time counselor to full time status effective January 15, 2010. This
has helped Interfaith provide more counseling to those in need. From Interfaith’s HUD grant year, the
number of loan modifications accomplished increased from 21 in 2008 to 44 in 2009. All services are
provided free of charge.
6. Does your agency coordinate or cooperate with any similar agency for this service? If not, explain, if
so, provide information about coordinated efforts.
Interfaith is an active member of the Housing Counseling Network of Housing Action Illinois and has
coordinated a Homeownership Preservation Task Force of Evanston public, not-for-profit, and private
entities. Interfaith continually strives to make its services known in the Evanston community. Interfaith has
developed close relationships with Evanston/Skokie Valley Senior Services and Long-Term Care
Ombudsman Nancy Flowers providing consultation and support in identifying and assisting possible victims
of predatory loans. Known for the unique services it provides, both Ms. Flowers and E/SVSS have come to
rely on Interfaith as a referral and resource on predatory lending. Interfaith also coordinates efforts with
Legal Assistance Foundation and CEDA/ Neighbors at Work to streamline agency efforts and prevent the
duplication of services. Interfaith is also involved in other networks related to its Fair Housing and
Homesharing Programs, such as the Chicago Area Fair Housing Alliance and the Niles Township Agency
Network. Interfaith’s Executive Director Gail Schechter serves on the Board of Directors of the Woodstock
Institute, the Chicago area’s premier research and policy organization focused on community reinvestment
and fair lending.
7. Discuss the characteristics of the client group which will be served by this proposed program:
Total number of clients to be served: _200_
Total number of low/moderate income clients: _150
Will clients served be Evanston residents only? Yes ⌧ No
Number of clients outside Evanston: _140_
Has the number of clients to be served by this
program increased or decreased? Increased : Decreased
Number of clients served last year: _264_
8. What client group is the proposed program intended to serve (i.e., senior citizens, homeless
individuals/families, youth, battered persons, mentally or physically disabled)?
The primary group is low- and moderate-income homeowners who are unable to afford their mortgage and
are at risk of facing foreclosure.
9. Explain how your agency plans to identify and/or document income levels and residency.
There are no eligibility requirements, although Interfaith maintains detailed case files including mortgage
documents, releases of information, and income verifications necessary for Interfaith to negotiate with lenders
on behalf of borrowers. Interfaith adheres to a strict privacy policy as required by HUD and the Illinois
Housing Development Authority.
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FY 2011 Affordable Housing Fund – Page 5
10. Describe how clients will learn of this activity.
Interfaith, founded in 1972 as a not-for-profit fair housing organization, has roots in Evanston and the
northern suburbs. Interfaith will use its own fair housing, Homesharing, and congregational membership
networks to spread the word. Interfaith’s clients are referred from local social service agencies, Interfaith’s
web site, HUD or local elected representatives, and as a result of media coverage. As mentioned earlier,
Interfaith is one of two local HUD-certified Housing Counseling agencies in the northern suburbs and as
such, is listed on HUD’s web site (see
http://www.hud.gov/offices/hsg/sfh/hcc/fc/index.cfm?&webListAction=search&searchstate=IL&filterSvc=df
c). CEDA/Neighbors at Work is the other agency and is located in Evanston. In addition, Interfaith will
communicate through the local print media, its own semi-annual newsletter “Just Housing”, and brochures.
Interfaith also has a web site, www.interfaithhousingcenter.org, which has a foreclosure prevention &
predatory lending page. Interfaith also appreciates the assistance of local municipalities and regional elected
officials in spreading the word.
11. Where (address/location) will this service be provided?
Interfaith proposes to station a staff member either at the Lorraine Morton Civic Center or another Evanston
location accessible by public transit and to those with disabilities at least three times per week. Otherwise,
Interfaith provides this service from its office at 614 Lincoln Ave., Winnetka, from Monday through Friday
from 9-5, or by appointment.
12. Is this location in compliance with the requirements of the federal ADA (Americans with Disabilities)
Act?
⌧ Yes
No If "No," explain how disabled clients will be able to access the proposed program.
13. Why is your organization best suited for undertaking this activity?
Interfaith has a long and successful history of providing fair housing services in the northern suburbs.
Interfaith is also certified by HUD to provide Housing Counseling services. The agency has strong
community roots, a stable infrastructure, and the respect of clients and other agencies.
14. What is the estimated cost per client of the proposed service (Total Program Costs divided by the
number of clients to be served).
• $_726____ per client for current or proposed year
• $_457____ per client for last year *
15. Discuss the cost-effectiveness of the activity and what specific procedures you will use to evaluate
and ensure the cost-effectiveness.
Prevention is always more cost-effective than “treatment” — or certainly, the consequence of home loss. In
2008, the Mortgage Bankers Association estimated that the cost of foreclosure to the lender alone (aside from
the household or the community) averages $60,000, or at least 30-60% of a loan. Any effort to prevent
foreclosure will protect Evanston’s housing stock, diversity, and mixed-income neighborhoods. Homeowners
will be able to remain in their community of choice. Interfaith’s services would be out of reach of Evanston’s
low-income homeowners if they had to secure a private attorney. In addition, as mentioned earlier, although
Interfaith’s client numbers decreased, the number of positive outcomes for individual homeowners
significantly increased because of the additional staff resources devoted to advocacy and follow-up.
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FY 2011 Affordable Housing Fund – Page 6
II. PROGRAM FUNDING
1. Provide information on all funding sources you anticipate using for this activity.
Proposed Program Year - Program Funding
Evanston Affordable
Housing Funds Other Funds Total Funds
Dollar Amount 25,000 120,215 145,215
% of Program
Budget 15% 85% 100%
2. Itemize the “Other Funds” from the table and Indicate the status of the funding commitment (i.e.,
funding secured, awaiting final approval, awaiting response, status unknown)
Other Funds
Funding Source Commitment Status Amount
IHDA National Foreclosure
Mitigation Committed $10,000
HUD Housing Counseling Committed $43,000
HUD/Fair Housing Initiatives
Program
Committed (partial funding from
Fair Housing grant) $17,215
IHDA Predatory Lending
Database Committed $25,000
Cook County CDBG (of Fair
Housing grant) Committed 2,500
Charter One Foundation Committed $7,500
Why is Evanston’s Affordable Housing Fund an appropriate funding source for this program?
The Evanston Affordable Housing Fund is an appropriate funding source for foreclosure prevention housing
counseling because it provides the necessary intervention to help lower a low-income homeowner’s monthly
mortgage payment and keep them housed. A payment that Interfaith successfully helps to lower through
negotiating on behalf of a borrower with a financial institution by $500/month, for example, makes much
more sense than a direct monthly subsidy by the City of Evanston.
Page 274 of 399
FY 2011 Affordable Housing Fund – Page 7 AFFORDABLE HOUSING FUND PROPOSED WORK PROGRAM Time Period:__February 1, 2011 – January 31, 2012 Program Name: __Foreclosure Prevention Program___________________________________ Sponsor: ___Interfaith Housing Center of the Northern Suburbs______ Objectives/Activities Quarter 1 Quarter 2 Quarter 3 Quarter 4 Provide one-on-one counseling to 60 Evanston resident borrowers in danger of foreclosure through intake, budget development, negotiating with a lender for new mortgage terms, and developing an action plan. 15 15 15 15 Review and investigate at least 60 loans for evidence of predatory lending and fair housing violations. 15 15 15 15 Educate at least 200 Evanston residents about predatory lending, fair housing, and preventing foreclosure 50 50 50 50 Page 275 of 399
TOTAL AGENCY BUDGET
3. Complete the tables on this page and the next for your agency's entire budget, showing all revenue
sources and expenditure line items.
REVENUES
Individual Gifts 20,801 3% 15,229 2%
Board Contributions 4,500 1% 2,895 0%
Income from Fundraisers (Individual)12,155 2% 16,320 2%
Income from Fundraisers (Corporate)13,380 2% 16,095 2%
Member Contributions 14,215 2% 11,850 2%
Corp. & Fdn. Contributions
The Chicago Community Trust 25,000 4% 17,500 3%
Grand Victoria Foundation 42,000 6% 35,000 5%
Woods Fund of Chicago 0 0% 25,000 4%
Banks 32,000 5% 15,750 2%
Other 12,200 2% 40,202 6%
AgeOptions 32,538 5% 32,302 5%
Cook CDBG-Homesharing 16,444 2% 6,000 1%
Evanston CDBG-Homesharing 14,000 2% 14,000 2%
Evanston Foreclosure Prevention 25,000 4% 10,417 2%
Highland Park HRC-Homesharing 750 0% 1,000 0%
Moraine Township-Homesharing 1,500 0%0 0%
New Trier Township-Foreclosure Prevention 4,000 1% 3,500 1%
Niles Township-Homesharing 3,000 0% 1,875 0%
Northfield Township-Homesharing 5,000 1% 6,000 1%
West Deerfield Township-Homesharing 1,000 0% 1,500 0%
Cook CDBG-Fair Housing 60,000 9% 21,001 3%
HUD/FHIP Enforcement 237,280 35% 286,619 44%
HUD/Housing Counseling 43,000 6% 26,798 4%
IHDA/Housing Counseling 55,000 8% 28,282 4%
Emergency Assistance 0 0% 1,379 0%
Litigation Income 0 0%0 0%
Project Income [Includes HODC subcontract]0 0% 13,483 2%
Dividend Income 0 0%8 0%
Interest Income 750 0% 607 0%
In-Kind Contribution 0 0% 4,510 1%
Miscellaneous 0 0% 974 0%
TOTAL REVENUES 675,514 100% 656,097 100%
Current Year Budget
(Ending June 30, 2011)
Prior Year Actual
(Ending June 30,
2010)
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FY 2011 Affordable Housing Fund – Page 9
EXPENSES
Total Salaries 409,425 61% 395,671 58%
Payroll Taxes (.0765)31,321 5% 27,856 4%
Unemployment Insurance Tax 3,500 1% 3,233 0%
Workers Compensation 2,000 0% 1,194 0%
Staff Health Insurance 48,000 7% 42,431 6%
Staff Training 400 0% 220 0%
Advertising 200 0%60 0%
Audit 3,500 1% 2,640 0%
Bank Charges 375 0% 455 0%
Board Development 10,000 1% 11,157 2%
Conferences 1,300 0% 840 0%
ECF - Miller Endowment Fund 5,000 1% 19,602 3%
Emergency Assistance 0 0% 1,379 0%
Equipment 4,500 1% 5,722 1%
Fees and Licences 125 0% 207 0%
Insurance - D&O (Board)600 0% 564 0%
Insurance - Office Related Insurance 4,600 1% 4,519 1%
Litigation Expense 0 0%0 0%
Memberships 1,500 0% 1,330 0%
Newsletter/Annual Report Printing 4,000 1% 2,801 0%
On-Line Services 2,000 0% 2,188 0%
Postage/Messenger 4,200 1% 3,551 1%
Printing/Photocopying 13,000 2% 4,791 1%
Professional Services 62,468 9% 73,111 11%
Publications & Subscriptions 400 0% 298 0%
Refreshments/Food 3,000 0% 4,803 1%
Rent-Meeting Room 600 0% 1,805 0%
Rent-Office 33,000 5% 30,125 4%
Supplies 7,000 1% 8,142 1%
Telephone 6,500 1% 12,137 2%
Tester Stipends 4,000 1% 7,055 1%
Tester Expenses 2,000 0% 3,073 0%
Transportation-Out of Town 4,000 1% 4,629 1%
Transportation-Local 3,000 0% 2,691 0%
Transportation-Other 0 0% 651 0%
In-Kind Contribution 0 0% 4,510 1%
Miscellaneous 0 0% 691 0%
TOTAL EXPENSES 675,514 100% 686,130 100%
EXCESS REV./EXPENSES 0 (30,033)
NOTE: Although it looks like FY 2010 ended with a cash deficit, Interfaith began FY 2010 with
a $100,000 "surplus," most of which was restricted for Fair Housing Enforcement.
Current Year Budget
(Ending June 30, 2011)
Prior Year Budget
(Ending June 30,
2010)
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FY 2011 Affordable Housing Fund – Page 10
PROGRAM BUDGET
4. Complete the tables on this and the next page, indicating all funding sources and proposed expenditures
for the proposed program.
PROGRAM REVENUE
REVENUES
Corp. & Fdn. Contributions
Charter One Foundation 7,500 5% 7,500 6%
Other (of Unrestricted/ Chicago
Community Trust)15,000 10% 0 0%
Evanston Aff. Housing Fund 25,000 17% 10,417 9%
HUD Housing Counseling 43,000 30% 26,798 22%
17,215 12% 24,583 20%
10,000 7% 28,282 23%
IHDA Predatory Lending Database 25,000 17% 0 0%
2,500 2% 9,579 8%
Project Income (HB 1167, HODC subcontract) 0 0% 13,483 11%
TOTAL REVENUES 145,215 100% 120,642 100%
Cook County CDBG (of Fair Housing grant)
Current Year Budget
(Ending June 30,
2011)
Prior Year Budget
(Ending June 30,
2010)
HUD Fair Housing Enforcement (of Fair
Housing grant)
IHDA National Foreclosure Mitigation
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FY 2011 Affordable Housing Fund – Page 11
PROGRAM EXPENDITURES
EXPENSES
Total Salaries 101,131 70% 82,097 68%
Payroll Taxes (.0765)5,625 4% 5,409 4%
Unemployment Insurance Tax 1,260 1% 1,260 1%
Workers Compensation 306 0% 306 0%
Staff Health Insurance 14,136 10% 13,272 11%
Staff Training 100 0% 820 1%
Advertising 500 0% 0 0%
Audit 900 1% 281 0%
Conferences 450 0% 50 0%
Equipment 2,447 2% 1,461 1%
Insurance - D&O (Board)150 0% 150 0%
Insurance - Office Related Insurance 400 0% 350 0%
Memberships 216 0% 0 0%
Newsletter/Annual Report Printing 900 1% 136 0%
On-Line Services 90 0% 90 0%
Postage/Messenger 720 0% 1,000 1%
Professional Services 500 0% 100 0%
Publications & Subscriptions 90 0% 0 0%
Refreshments/Food 43 0% 0 0%
Rent-Meeting Room 600 0% 0 0%
Rent-Office 10,000 7% 7,596 6%
Supplies 2,500 2% 2,251 2%
Telephone 900 1% 3,359 3%
Transportation-Out of Town 0 0% 0 0%
Transportation-Local 1,250 1% 654 1%
TOTAL EXPENSES 145,215 100% 120,642 100%
EXCESS REVENUES/(EXPENSES)0 0
Current Year Budget
(Ending June 30,
2011)
Prior Year Budget
(Ending June 30,
2010)
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FY 2011 Affordable Housing Fund – Page 12
FUNDING REQUEST
5. In the following table, please list the proposed line item expenditure budget for which Evanston’s
Affordable Housing Funds will be used.
Line Item Amount Need/Cost Justification
Total Salaries $18,400
Partial funding for two full-time
positions (Dir. of Housing
Counseling and Housing
Counselor)
Payroll Taxes (.0765) $1,211 Fringe
Staff Health Insurance $3,020 Fringe
State Unemployment
Tax $188 Fringe
Equipment $49 Equipment servicing
Insurance - D&O
(Board) $27 Self-Explanatory
Insurance - Office
Related Insurance $181 Self-Explanatory
Postage/Messenger $76 Self-Explanatory
Rent-Office $1,246 Self-Explanatory
Supplies $351 Self-Explanatory
Telephone $193 Self-Explanatory
Transportation-Local $58 To client homes
TOTAL EXPENSES $25,000
6. If used for staff position costs, indicate the number of positions and the following information for each
position:
• Job Type
• Job Description
• Is the position currently filled
These funds would be used as partial support for the salaries of Interfaith’s two Foreclosure Prevention
staff members: Jasmine S. Brewer, Director of Housing Counseling, and Anna Dominov, Housing Counselor.
Jasmine S. Brewer, Director of Housing Counseling, joined the Interfaith staff in February 2007. She is
in charge of anti-predatory lending and foreclosure prevention individual counseling and education. With
Interfaith’s new HUD certification as of March 2008 as a Housing Counseling Agency focused on predatory
lending and foreclosure prevention, Ms. Brewer is now focused entirely in this area. Ms. Brewer has
extensive experience in providing one-on-one counseling to households facing foreclosure or who have
questions about their borrowing options. Ms. Brewer’s group counseling experience is extensive. As chair of
the Evanston Foreclosure Prevention Task Force, she conducted several workshops targeted to households in
danger of losing their homes.
Anna Dominov Kmiecik is assisting Ms. Brewer in serving the burgeoning number of clients facing
foreclosure. She speaks fluent Polish and Russian as well as English. She also works as a housing advocate
for Connections for Abused Woman and their Children in Chicago. The Russian/Polish population is
expanding and without staff to effectively communicate, these homeowners would have few options. For
example, an elderly Russian couple is current with their mortgage but due to financial hardship and health
problems they contacted Interfaith for help. They were not familiar with the terminology and procedures.
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FY 2011 Affordable Housing Fund – Page 13
They were explained all foreclosure prevention options in their native language and decided to apply for
Making Home Affordable Modification Loan. The case is in the process and they are receiving updated
information in Russian.
Although not part of this proposal but a member of Interfaith’s staff, Alicia De La Cruz, on staff for over
five years, also assists in meeting with homeowners and managing the caseload. Fluent in Spanish as well as
English, Ms. De La Cruz is responsible for assisting with the intake and investigation of bona-fide fair
housing complaints of English and Spanish speakers, organizing leadership among the low- and moderate-
income immigrants under a Chicago Community Trust three-year grant, and managing the client intake
database.
HUD and IHDA have strict guidelines to ensure that HUD-certified counseling agencies have highly
trained staff. All three staff members have undertaken structured NeighborWorks housing counseling training
sessions through Housing Action Illinois. Clients are not involved in design, planning, or implementation of
program services.
III. ORGANIZATION PROFILE
1. The applicant is (check one):
⌧ Non-Profit Organization
For-Profit Organization
Government Entity
Other___________________
2. The applicant is (check one):
⌧ Secular in nature; religiously nonrestrictive
Sectarian in nature; affiliated with a religious group or promoting a religious viewpoint
3. When was your organization was established?
1972
4. Identify all characteristics that are included in your organization's affirmative action policy. (A copy of
your organization's affirmative action policy must be attached to this application.)
Race Gender
Sexual Orientation Color
National Origin Disability
Religion Age
Familial Status
5. Attach a list of the names and addresses of all members of your organization's Board of Directors.
Provide a brief history and summary of your organization's provision of public services in
Evanston.
The Interfaith Housing Center of the Northern Suburbs has a long history of provision of services in Evanston. 20-25%
of Interfaith’s clients live or work in Evanston. In 1979, Interfaith (then called the North Suburban Housing Center)
collaborated with the Evanston Department of Aging to create the Evanston Senior Housing Assistance Program
(ESHAP), and Interfaith had an office in the Civic Center. This program lasted for many years. The Homesharing
Program, which began in 1985, was founded and staffed by a long-time Evanston resident. Interfaith is also the region’s
fair housing agency, and investigates fair housing, predatory lending, and landlord/tenant complaints. As a HUD
Qualified Fair Housing Organization, Interfaith conducts tests and audits of the housing market. Interfaith assists
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FY 2011 Affordable Housing Fund – Page 14
victims of discrimination in securing legal action and in filing complaints with agencies such as HUD and the Cook
County Commission on Human Rights. The City and Interfaith collaborated on several major lawsuits against Realtors,
most notably Baird & Warner in the late 1980s, which led to a major settlement with the City. Interfaith has been
working with community-based groups in Evanston to galvanize action around affordable and fair housing issues locally
and statewide. Since 2006, Interfaith has convened the Evanston Foreclosure Prevention Task Force, and since March
2008, Interfaith is honored to have earned HUD certification as a Housing Counseling Agency specifically focused on
foreclosure prevention, anti-predatory lending counseling, loss mitigation, and fair housing.
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FY 2011 Affordable Housing Fund – Page 15
IV. PERFORMANCE MEASURES AND PROGRAM EVALUATION
1. In addition to using the Quantitative measures outlined in the Work Program, how will you
Qualitatively measure the impact of the services or activity? Include how the impact has changed
during the history of the program or the project.
Interfaith Housing Center does send Counseling Service surveys to Homeowners once their case has been
resolved in our office. The goal of this survey is to gauge the effectiveness of the service that we provide and
to make any necessary changes to serve north suburban residents.
2. What type of self evaluation does the agency use to ensure the objectives are being met?
Interfaith monitors its Foreclosure Prevention work very closely, using the client tracking and monitoring
tools required by HUD and IHDA. Interfaith employs the on-line Client Management System (CMS) as
developed by Fannie Mae. Interfaith also tracks cases by level of services provided, from providing one-time
information, to involved intervention.
3. Please provide an example of how you have successfully served a customer during the past year. This
can be an outstanding accomplishment or a representative accomplishment
The following is a sampling of Evanston cases Interfaith was instrumental in resolving just last
calendar year (2010):
African American man contacted Interfaith after no success in negotiating with his lender. His
income declined but wants to keep his home. He has submitted loan modification requests prior to
contacting Interfaith and had been declined twice. Approximately three weeks after submitting a loan
workout request with Interfaith’s help, the Homeowner received a permanent loan modification
decreasing his new payment down to $1,314.25 with an interest rate of 3.2% (his interest rate was
6.75% before the modification.
Caucasian man was granted a permanent loan modification decreasing his payments by a little over
$1,500/month. He has an interest-only loan; the loan will have 1% interest for one year and increase
by 1% up to 5 years with 5% interest as highest it will go. Interfaith will stay in touch with
Homeowner.
African American man is caring over the affairs of his elderly mother who is behind 5 months on her
mortgage payments. He has attempted to contact the Lender to negotiate a lower mortgage payment.
He was referred to Interfaith by Connections for the Homeless. Interfaith was able to successfully
obtain a loan modification and work with Connections staff to pull the funds together to make the
initial payment. The client signed and agreed to a loan modification that lowered their payments
from $2,400 to $1,717 a month.
Interfaith has been working with an African American woman who is unable to pay her mortgage
because her income declined. Interfaith collaborated with Connections for the Homeless to review
her case and possibly subsidize her expenses for a specified period of time while she receives
employment and housing counseling from each agency. This is a private funding source from an
Evanston organization which is aware of the working relationship between the two organizations and
donated the money specifically to assist in foreclosure prevention. The Homeowner was granted a
loan modification changing her adjustable rate mortgage to a fixed rate mortgage at 5% for the
remaining life of her loan.
Caucasian man was 14 months delinquent on his loan due to inconsistent income as a business owner
of nearly 20 years. Interfaith contacted his lender to negotiate a variety of options including a
forbearance on payments while he awaited payment on contracts. After working with the homeowner
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FY 2011 Affordable Housing Fund – Page 16
for close to one year, he was granted a loan modification which brought his delinquent loan current
and lowered his interested rate by 3.5%.
Hispanic man was granted a trial loan modification while his paperwork is being reviewed by his
lender. His loan was 5 months delinquent. Under the trial modification, his payment drops from
$1,900 to $1,037.
African American retired married woman is behind on her mortgage after attempting to submit a
loan modification package to her lender several times. When she visited Interfaith, she had a
package already submitted and staff followed up with a lender contact. The Homeowner was very
frustrated with working with the loan representatives and wanted to have guidance on the process of
applying and qualifying for a loan modification under the Making Home Affordable Plan. Within one
week, a trial modification was granted which lowered her monthly payment by a little over $900 and
will begin June 1, 2009.
African American widower contacted Interfaith after trying to work with his lender to modify his
loan. He only works part time and receives social security as his primary source of income. He
attempted to negotiate a lower payment with his lender several times and was unsuccessful. Thanks
to the established relationships that Interfaith staff has with his lender, he was initially offered a 90
day trial modification which decreased his payments by 50%. Once the 90 day trial modification was
completed, his mortgage payments remained the same with the 50% decrease.
4. Please provide an example of your biggest challenges programmatically during the past year in
attempting to serve a customer.
While government initiatives like the Making Home Affordable Program have removed some of the
barriers facing counselors to negotiate with lenders, the challenge becomes how to encourage homeowners to
be proactive. While it is quite the possibility of a foreclosure can be overwhelming, it is equally reasonable
that those facing financial difficulty be prepared and proactive. HUD certified housing counseling agencies
have had a tremendous impact on this foreclosure crisis. The idea of not having to be concerned with a fee
associated with this service and being able to consult with someone who is experienced in working with
lenders is more than comforting to north suburban residents who contact Interfaith.
However, the pitfall is where clients are not adequately prepared for scheduled appointments. When a
client calls Interfaith and cancels an appointment, they are immediately mailed or emailed a list of items that
they must complete and bring with them to the appointment. At least 45% of clients do not bring in complete
information and it does make a difference.
For example, Director of Housing Counseling Jasmine Brewer had two similar clients who both experienced a loss
of income and needed assistance in contacting their lender and counseling on options available to them. One client
brought in all documents completed and filled out and that information was sent to the lender the same day. Another
client brought in just one of the twelve items staff request for his scheduled appointment. He was given reminder notices
to provide Interfaith with this information and did not follow through. Approximately 60 days later and after further
delinquency on his loan, he contacted Interfaith again, but this time with complete information and staff was able to
submit the case for loan modification review. These two instances represent the vast difference in outcomes for the
client. While the client who brought all documentation into our office complete was able to initiate a forbearance, the
second client was in a difficult position where the lender started to initiate foreclosure proceedings. Interfaith has
become very firm regarding the collection of this paperwork and staff clearly explain why this is such an important
initial step in counseling clients facing foreclosure.
Page 284 of 399
FY 2011 Affordable Housing Fund nd~Page 17
CERTIFICATION
We,the undersigned duly authorized agents of Interfaith Housing Center of the Northern Suburbs
(applicant),do hereby state,that to the best of our knowledge,the infonnation contained in this
application is true and correct.Applicant assures the City of Evanston that funds will be
administered by the applicant,and that funds received shall be used solely for the purpose described
in this application.
Gail Schechter
Name
Signature
PROGRAM ADMINISTRATOR
Jasmine S.Brewer
Name
February 14,2011
Date
~$Sign t re
February 14,2011
Date
Page 285 of 399
For City Council meeting of February 28, 2011 Item P2
Business of the Council by Motion: Homeless Management Information System
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Assistant Director, Community and Economic Development
Mary Ellen Poole, Housing Planner
Subject: Homeless Management Information System (HMIS)
Date: February 17, 2011
Recommended Action
The Housing Commission and staff recommend approval of the renewal for the federally
required Homeless Management Information System (HMIS) grant in the amount of
$11,000. The grant period is January 1, 2011 through December 31, 2011. HMIS is used
to track clients of programs that assist the homeless and prevent homelessness that target
families at high risk of homelessness, including Permanent Supportive Housing and
Transitional Housing Programs, and the Homelessness Prevention and Rapid Re-housing
program in Evanston. Connections for the Homeless manages the HMIS for Evanston’s
Continuum of Care, known as the Evanston Alliance on Homelessness. The Evanston
Alliance on Homelessness is a community-wide network that coordinates and enhances
efforts to end homelessness. Through advocacy, education and planning, the Alliance
works to ensure that all members of the community can secure and sustain safe and
decent housing. City dollars provide the required match for federal funds.
Funding Source:
The source for funding is the Affordable Housing Fund. The City has provided this matching
grant from the Affordable Housing Fund for the last four years totaling $43,070.
Discussion
HUD requires each Continuum of Care throughout the country to use a data management
information system to track demographic data and social services provided to homeless
recipients. The HMIS system helps prevent duplication of services, shows client and
program characteristics and helps measure outcomes. It provides a tool that can better
identify the needs of the homeless and those at high risk of homelessness and prioritize
them for federal funds. In addition, HMIS can help link clients with mainstream services,
which is a priority of “Opening Doors,” the federal plan to end homelessness that was
announced in June 2010.
As with all McKinney-Vento funded programs, HUD requires a match of at least 20% in
non-federal funds. HUD awarded $41,640 to the Evanston Alliance on Homelessness for its
Memorandum
Page 286 of 399
Page 2
Homeless Management Information System. The $11,000 Affordable Housing Fund grant
for HMIS would act at the match for those McKinney-Vento funds, and represents 20.8% of
the total $52,640 required for HMIS.
A relatively small amount of local resources helps to leverage over $2 million in federal
grant funds that all require the use of this HMIS system.
• The Evanston Alliance on Homelessness will receive over $1.2 million in competitive
grant funds from HUD this year for Supportive Housing Programs (SHP) that are
funded through the McKinney-Vento Homeless Assistance Act. As part of a local
Continuum of Care strategy, SHP helps develop housing and related supportive
services for homeless persons that enable them to remain housed.
• All clients of the $800,000 Homeless Prevention Rapid Re-housing Program (HPRP)
must be tracked using the HMIS system,
• In 2012, programs funded by the City’s Emergency Shelter Grant, renamed the
Emergency Solutions Grant, must also be tracked in HMIS as part of the
implementation of Opening Doors, the federal plan to prevent and end
homelessness.
• The enclosed application from Connections for the Homeless states that in the past
year, the following Evanston caseload was recorded in HMIS: 1,000 households
comprising nearly 2,300 individuals, over 25,000 bed nights of supportive housing
and shelter, and over 42,000 services.
In 2011, HMIS will be used to collect data from six agencies: Connections for the
Homeless, Housing Options for the Mentally Ill, Housing Opportunity Development
Corporation, the McGaw YMCA, Interfaith Action of Evanston and CEDA. The programs to
implement the federal plan to end homelessness are among the few that have level or
increased funding in the 2012 federal budget presented by President Obama on 2/14/11,
demonstrating the President’s commitment to help the neediest Americans.
City staff has reviewed this request and found it consistent with the City’s Consolidated
Plan. The Housing Commission and staff recommend approval. HMIS is a valuable tool for
tracking activities and outcomes of programs that address homelessness and is required by
HUD. HMIS improves collaboration and communication among multiple agencies, including
the City of Evanston and Connections for the Homeless. It is an essential tool for making
HPRP and the other programs described above work effectively. City and Connections
staff are working on improving communications regarding the ongoing status of referrals to
Connections for HPRP applicants. HPRP applicants are not entered into the HMIS system
until they are qualified for assistance. The $11,000 grant from the City’s Affordable
Housing Fund leverages significant federal funds for needed services in our community.
Legislative History
January 2010 – City Council approved the grant for 2010. The grant expired December 31,
2010.
December 16, 2010 – Housing Commission voted unanimously to renew the $11,000 grant
for 2011.
Attachments
The application for matching funds for HMIS is attached.
Page 287 of 399
City of Evanston
FY2011 Affordable Housing Fund
APPLICATION FORM
PUBLIC SERVICES PROGRAMS
Include these attachments with your application:
Organization's non discrimination policy
Organization's equal employment opportunity policy;
Organization's affirmative action plan
Organization's most recent audit
Evidence of non-profit status
Brief biographies of key management staff and staff involved with the project
Board List
Please submit 2 copies of your application along with the attachments. For questions, contact Mary
Ellen Poole, Housing Planner, at 847-859-7889.
AGENCY: _Connections for the Homeless____________________________
PROGRAM NAME: _HMIS___________________________________________________
CONTACT PERSON: __Paul Selden______________________________________________
TELEPHONE: _847 475 7070 x 108__________________ FAX:__847 864 6558_______
EMAIL: _ ps@cfthinc.org____________________
AMOUNT REQUESTED: _$11000______________
I. PROGRAM DESCRIPTION
Describe the service you propose to provide. HMIS is a database used throughout the local continuum
of care to record client demographics and records of those enrolled in HUD SHP programs. The
HMIS was originally created in 2004 to record client data from Connections, Housing Options for the
Mentally Ill, and HODC. Subsequently Interfaith Action started recording clients at their hospitality
center. It now covers all of Connections programs including state prevention, and HPRP. Therefore
in addition to the original three agencies, YMCA, CEDA, the City of Evanston and LAF will now be
recording their data in the HMIS.
HMIS is a requirement of HUD which also requires a 20% match. This is the funding for which we
are applying through the Affordable Housing Fund. Without it, HUD would withdraw from Evanston
$1,000,000 in annual funding for our current homeless housing and services programs. It is also a
requirement of HPRP which has already funded over $300,000 in assistance and services and will
fund an additional $500,000 over the next eighteen months.
In addition to demographic data, HMIS also captures service transactions and case notes.
The Evanston Alliance on Homelessness has designated Connections as the operator of the HMIS
each year for the last 5 years.
2. Discuss the anticipated year end result. What specific result and benefit will this service have for
Evanston? There are two ways to answer that. As a necessary prerequisite to the receipt of SHP and
HPRP dollars from HUD, the $11,000 we request from the City leverages over $1.2 million in federal
support for agencies in Evanston. From the viewpoint of our agency the primary benefit aside from
Page 288 of 399
FY 2011 Affordable Housing Fund – Page 1
qualifying us for federal support, is that it gives us a way not only to track the individuals we serve
but also to track the services we provide and the outcomes that we receive. At Connections we use
the HMIS to guide the development of our programs.
3. Identify the affordable housing objective()s addressed by this activity and describe how it will be
met.. The principal objective is that this qualifies us for nearly $1,000,000 in support for housing for
the homeless and those at risk of homeless. These funds underwrite supportive housing at
Connections (Hilda’s Place, Permanent Supportive Housing, Family Housing) as well as Housing
Options for the Mentally Ill and HODC. Currently SHP funding supports a 20 bed shelter, 11 units of
transitional housing for homeless families, and 53 units of permanent supportive housing. It also
underwrites Connections street outreach program. This year HPRP funds will underwrite prevention
services and rental support through the YMCA, CEDA, and the City of Evanston.
4. Explain how the proposed activity is NOT a duplication of an existing service in Evanston or how the
proposed public service would better serve the Evanston community.
The HMIS is the only database of its kind in the City.
5. Discuss the need for this type of service showing:
existing level of service for this client group Last year alone, Connections, Housing Options,
Interfaith Action, and HODC recorded in the HMIS work with over 1000 households comprising
nearly 2,300 individuals, over 25,000 bednights of supportive housing and shelter, and over
42,000 services.
how this need has been met over the past two to three years; this need has been similar year in
year out. The city has funded the match and HUD has provided the majority of funding for this
program throughout this period.
how the need has changed over the past two to three years, The need for an HMIS has been
consistent over the last five years, although its use has increased significantly as we have seen a
significant increase in the numbers of individuals seeking assistance, and the number of services
that we have provided.
the gaps in providing this service The current level of fund meets the need.
6. Does your agency coordinate or cooperate with any similar agency for this service? If not, explain, if
so, provide information about coordinated efforts.
In addition to being the back bone of Connections case management system, HMIS is used by
Housing Options for the Mentally Ill, HODC, the City of Evanston, YMCA, Interfaith Action and
CEDA.
7. Discuss the characteristics of the client group which will be served by this proposed program:
Total number of clients to be served: _1200+___
Total number of low/moderate income clients: _1200+__
Will clients served be Evanston residents only? Yes x No
Number of clients outside Evanston: _200___
Page 289 of 399
FY 2011 Affordable Housing Fund – Page 2
Has the number of clients to be served by this
program increased or decreased? x Increased Decreased
Number of clients served last year: _1100_____
8. What client group is the proposed program intended to serve (i.e., senior citizens, homeless
individuals/families, youth, battered persons, mentally or physically disabled)?Initially the target
client group was homeless individuals, both able and disabled. Now it includes, single adults,
families, children, elderly—some of whom are homeless, many of whom are at risk of homelessness.
9. Explain how your agency plans to identify and/or document income levels and residency.
Homeless are presumed low income although case managers work on preparing budgets with sources
and expenditures, as well as individual action plans targeted at improving their economic resources.
Every agency has its means of documenting current income. Those receiving state prevention money
or HPRP must present documentation of income from their employer, paycheck, or print out from
SSA. Residency is also established by each individual agency. In the case of those who are
homeless, their address is their shelter (Connections or YWCA). Households receiving prevention
funds must present a copy of their lease or mortgage, and the landlord must sign off on the transaction
and sign a W9.
10. Describe how clients will learn of this activity. All clients who are entered into the HMIS are
required to sign a release of information acknowledging that they understand that the information will
go into a database, and that it will be sharable with other agencies that participate in the HMIS. DV,
AIDS status, medical conditions and mental health conditions are not sharable information. For the
most part the only information that is shared across agencies is demographic information. Service
transactions are kept private.
11. Where (address/location) will this service be provided? Connections controls the database services
from its offices at 2010 Dewey. However the database exists only in cyberspace, and is accessible
only through the internet.
12. Is this location in compliance with the requirements of the federal ADA (Americans with Disabilities)
Act?
x Yes
No
13. Why is your organization best suited for undertaking this activity? Connections has six years of
experience running the HMIS, and is the only agency in Evanston that has had this responsibility.
14. What is the estimated cost per client of the proposed service (Total Program Costs divided by the
number of clients to be served).
$_47___ per client for current or proposed year
$_47___ per client for last year *
Page 290 of 399
FY 2011 Affordable Housing Fund – Page 3
15. Discuss the cost-effectiveness of the activity and what specific procedures you will use to evaluate
and ensure the cost-effectiveness. It has been five years since Evanston did all of its record keeping
manually. The cost of manual record keeping is hard to compare with digital records because the
HMIS allows so much more data to be collected. Manual records are difficult to access, and it is very
difficult to extract data from them. The amount of time it takes to compile all of the demographic
counts and services counts is now measured in minutes rather than in weeks.
Page 291 of 399
FY 2011 Affordable Housing Fund – Page 4
II. PROGRAM FUNDING
1. Provide information on all funding sources you anticipate using for this activity.
Proposed Program Year - Program Funding
Evanston Affordable
Housing Funds Other Funds Total Funds
Dollar Amount $11,000 41,640 51,640
% of Program
Budget 21.3% 78.7% 100%
2. Itemize the “Other Funds” from the table and Indicate the status of the funding commitment (i.e.,
funding secured, awaiting final approval, awaiting response, status unknown)
Other Funds
Funding Source Commitment Status Amount
HUD/SHP Committed $41,640
TOTAL OTHER FUNDS $41,640
Why is Evanston’s Affordable Housing Fund an appropriate funding source for this program? HUD
requires a match from non-HUD funds. This is a grant that leverages nearly a million dollars in
affordable housing. $11,000 seems a small investment for such a large return.
Page 292 of 399
FY 2011 Affordable Housing Fund – Page 5
AFFORDABLE HOUSING FUND
PROPOSED WORK PROGRAM
Time Period:_1/1/11 thru 12/31/11____
Program Name: __ __HMIS____________________________________________
Sponsor: _____ Connections for the Homeless______________________________
Objectives/Activities Quarter 1 Quarter 2 Quarter 3 Quarter 4
Record activities of McKinney Vento recipients 250 250 250 250
Record activities of HPRP 20 20 20 20
Record activities of State Prevention funding 0 0 30 30
Page 293 of 399
TOTAL AGENCY BUDGET
3. Complete the tables on this page and the next for your agency's entire budget, showing all revenue
sources and expenditure line items.
AGENCY REVENUE
Agency
Revenue
Sources
Current Year Budget
Period (dd/mm/year)
_
Prior Year Budget
Period (dd/mm/year)
___
Amount % Amount %
Individual $350,000 14.8 $374,929 15.6
Faith Communities $40,000 1.7 $25,760 1.1
Civic Organization $29,500 1.2 $35,267 1.5
Corporate & Business $132,000 5.6 $70,190 2.9
Foundation $400,000 16.9 $264,600 11.0
United Way $75,000 3.2 $59,232 2.5
Events
Government $1,260,185 53.5 $1,407,731 58.6
Fees $53,600 2.3 $37,850 1.6
Interest & Other $24,000 1.0 $38,736 1.6
In-kind $88,945
Total Revenue $2,364,285 100 $2,403,240 100
*% Percent of Total Revenue
Page 294 of 399
FY 2011 Affordable Housing Fund – Page 7
AGENCY EXPENDITURES
Agency
Line Item
Expenditures
Proposed
Budget
Amount %*
Prior Year
Budget
Amount %
Salaries $975,288 43.4 $1,144,585 46.3
Benefits $194,375 8.6 $215,111 8.7
Professional Fees $113,835 5.1 $81,838 3.3
Occupancy $453,149 20.2 $337,932 13.7
Repairs $8,510 .4 $9,765 .4
Telephone $31,220 1.4 $32,224 1.3
Insurance $21,980 1 $13,787 .6
Supplies $21,435 1 $31,263 1.3
Assistance to Individuals $345,265 15.4 $423,187 17.1
Transportation $15,870 .7 $16,147 .7
Office $26,720 1.2 $31,759 1.1
Training $6,850 .3 $11,659 .5
Postage & Delivery $6,245 .3 $6,031 .2
Printing $9,120 .4 $10,526 .4
Miscellaneous $17,440 .7 $106,182 4.2
Total Expenditures $2,247,301 100 $2,471,995 100
*% of Total Expenditures
Page 295 of 399
FY 2011 Affordable Housing Fund – Page 8
PROGRAM BUDGET
4. Complete the tables on this and the next page, indicating all funding sources and proposed expenditures
for the proposed program.
PROGRAM REVENUE
Program
Revenue
Sources
Proposed
Budget
From:
To:
Amount %*
Current Year
Budget
From:
To:
Amount
Prior Year
Budget
From:
To:
Amount:
Affordable Hsng Funds 11,000 21.3 11060 21.3
Other Evanston Funds
Other Local Govt.
State Funds
Federal Funds 41,640 78.7 41640 78.7
Foundation Grants
Corp. Grants
Program Fees
Contributions
Special Event
Bequests
Membership Dues
Investment Income
Misc./Other
Total Revenue 52,640 100 52,700 100
*% of Total Revenue
Page 296 of 399
FY 2011 Affordable Housing Fund – Page 9
PROGRAM EXPENDITURES
Program
Line Item
Expenditures
Proposed
Budget
Amount %*
Current Year
Budget
Amount
Prior Year
Budget
Amount
Equipment 2600 4.9 3400 6.5
Software 9500 18.1 9000 17.1
Services 9500 18.1 10000 18.9
Personnel 28540 54.2 28600 54.3
Space & Operations 2500 4.7 1700 3.2
Total Expenditures 52640
100 52700 100
*% of Total Expenditures
Page 297 of 399
FY 2011 Affordable Housing Fund – Page 10
FUNDING REQUEST
5. In the following table, please list the proposed line item expenditure budget for which Evanston’s
Affordable Housing Funds will be used.
Line Item Amount Need/Cost Justification
Equipment 2500 Purchase of 1 computer & 1 printer + set up
Software 3500 Licenses 5600; support and maintenance: 3900
Services 2500 Training 3000; on-line connectivity: 6500
Personnel Project mgr: $21,340; support staff data entry: 7200
Space & Operations 2500 Rent: 1000; utilities, insurance, audit costs etc. 1500
Total 11000
6. If used for staff position costs, indicate the number of positions and the following information for each
position:
Job Type Supervisor/Coordinator of Information Services
Job Description
Is the position currently filled Yes
Page 298 of 399
FY 2011 Affordable Housing Fund – Page 11
III. ORGANIZATION PROFILE
1. The applicant is (check one):
xx Non-Profit Organization
For-Profit Organization
Government Entity
Other___________________
2. The applicant is (check one):
xx Secular in nature; religiously nonrestrictive
Sectarian in nature; affiliated with a religious group or promoting a religious viewpoint
3. When was your organization was established? 1984
4. Identify all characteristics that are included in your organization's affirmative action policy. (A copy of
your organization's affirmative action policy must be attached to this application.)
xx Race xx Gender
xx Sexual Orientation xx Color
xx National Origin xx Disability
xx Religion xx Age
Familial Status
5. Attach a list of the names and addresses of all members of your organization's Board of Directors.
Provide a brief history and summary of your organization's provision of public services in Evanston.
Connections for the Homeless has helped people deal with the effects of hunger, poverty, and homelessness
since its founding in 1984. The agency was formed by the faith communities of Evanston, with leadership of
the effort provided by Lake Street Church and the Episcopal Society for Reconciliation and Justice. Initially
offering basic shelter services for homeless adults, Connections has expanded over the years to include a
broad range of supportive services for both individuals and families. Connections currently provides street
outreach to the homeless, emergency and transitional shelter for single adults, permanent supportive housing
for adult singles, emergency and transitional shelter for homeless families, permanent supportive housing for
families, and permanent housing with short term supports, housing search and location services, employment
services, transitional employment, prevention and rapid re-housing services. In addition, Connections runs
the area Homeless Management Information System for the local continuum of care and is the banker for both
the City’s Homeless Prevention and Rapid Rehousing program and the State prevention program.
Last year Connections provided services in some 31 communities in suburban Cook County, extending its
support to over 1200 households comprising over 2500 individuals. Connections mission is to provide
housing, employment and supportive services to move individuals and families out of the shadow of
homelessness.
Page 299 of 399
FY 2011 Affordable Housing Fund – Page 12
IV. PERFORMANCE MEASURES AND PROGRAM EVALUATION
1. In addition to using the Quantitative measures outlined in the Work Program, how will you
Qualitatively measure the impact of the services or activity? Include how the impact has changed
during the history of the program or the project.
Overall the question we ask of our programs is whether we are improving the housing, economic and personal
stability of our clients. We measure this is many ways depending on the program under scrutiny. For housing
stability we are interested in seeing how many people improve their housing situation as a result of our
interventions: how many of those living on the street move into shelter or housing; how many of those living
in the shelter moving into permanent housing; how many of those in permanent housing remain in permanent
housing. We ask similar question about earnings and income. With respect to personal stability, for us it is
most often expressed in the willingness of a client to enroll in a clinic, see a therapist, obtain sobriety, get
glasses—often small triumphs that indicate a new found concern for their own wellbeing.
2. What type of self evaluation does the agency use to ensure the objectives are being met?
We run monthly reports on all programs on a variety of different measures. We look at exits and destinations.
We look at health care services. We look at case manager activity. Quarterly we complete a dashboard for
our Board of Directors which includes both program and financial performance measures as well as staff and
customer satisfaction.
3. Please provide an example of how you have successfully served a customer during the past year. This
can be an outstanding accomplishment or a representative accomplishment
There are so many different ways that we help clients and this largely depends on the program. In our family
program we have been working with one young mother who has been enrolled in nursing school for the last
four years. We have supported her throughout this period. Worked with her on a variety of parenting,
personal and employment issues. We have worked with her children and helped her to identify services that
she and her children can use. She is now graduated and employed full-time as a nurse and is supporting her
entire family.
Some of the support here came in the form of FIT support during the last two years.
In our prevention program we helped an elderly gentleman who was in danger of losing a two unit income
property which he used to support himself and his aging wife. We helped to pay off arrearages and
restructure his mortgage. We helped him move out a non-paying tenant and to find a section 8 tenant to
replace her. We helped him sort through his property tax and advised him on applying for an abatement.
4. Please provide an example of your biggest challenges programmatically during the past year in
attempting to serve a customer.
Our largest current challenge continues to be with our State funded programs. We have last over
$600,000 in State support for shelter, case management, street outreach, and preventions. While we
have been able to fill some of the hole with Federal HPRP funds, we are still providing services to
only half of what we used to serve through prevention, and in 18 months there will be no federal
funds available for prevention.
Page 300 of 399
FY 2011 Affordable Housing Fund – Page 13
CERTIFICATION
We, the undersigned duly authorized agents of__Connections for the Homeless
_ (applicant), do hereby state, that to the best of our knowledge, the information contained in this
application is true and correct. Applicant assures the City of Evanston that funds will be
administered by the applicant, and that funds received shall be used solely for the purpose described
in this application.
Paul Selden ____________________________
Name
__________________________________________ ___11/15/2010___________________
Signature Date
PROGRAM ADMINISTRATOR
Paul Selden ____________________________
Name
__________________________________________ ___11/15/2010____________________
Signature Date
Page 301 of 399
FY 2011 Affordable Housing Fund – Page 14
Connections for the Homeless
2010-2011 Board of Directors
Jessie MacDonald, President
Suzanne Calder
Catherine Leonard
Joseph Liss, Past President
Jolie Horen , V ice Presiden t
Gerry Gibbs
Randy Huyck
William Kolen
Abbey Fishman Romanek
Robert Weiss
Gabe Rodriguez
Mark Rosatti
Katie VanderMolen , Treasurer
Michael Willman
Georgeanna Fischetti
Community Volunteer
Community Volunteer
Coldwell Banker
Brown, Kaplan & Liss, LLP
North Shore Community Bank
Baird Warner
McTigue Financial Group
Legal Aid Foundation of Chicago
Attorney
Sankaty Advisors
Partner Schiff Hardin,LLP
University of Illinois at Chicago
Plante & Moran, PLLC
Blue Sky Investment Partners, Inc.
Investment Advisor
Page 302 of 399
For City Council meeting of February 28, 2011 Item P3
Ordinance 23-O-11: To Remove “Pawnbroker” as a Special Use in the C1 Commercial
Zoning District
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Assistant Director Community and Economic Development
Dominick Argumedo, Zoning Planner
Subject: Ordinance 23-O-11: Removal of Pawnbroker as an Allowable Use in the C1
Commercial District
Date: February 17, 2011
Recommended Action
Plan Commission and staff recommend approval of a zoning text amendment that would
remove Pawnbroker as an allowable use in the C1 Commercial District, and thus as an
allowed use in the City of Evanston.
Summary
The C1 zoning district is the only City of Evanston zoning district to allow Pawnbrokers to
operate (per a special use permit). Staff seeks to remove Pawnbroker from the list of allowed
C1 Commercial special uses.
The 1993 zoning ordinance established a Pawnbroker land use definition to separate this use
from the Retail Goods Establishment definition, a use allowed by right in Evanston business,
commercial, and downtown zoning districts. Additionally, the 1993 Zoning Code amendment
allowed a Pawnbroker establishment in only the C1 commercial district subject to a special
use permit. These two actions indicate the City sought to limit the use in the City of Evanston.
The City of Evanston may have allowed the use in the C1 district to recognize a Pawnbroker
established before 1993. Now, City records indicate no active Pawnbrokers within the City.
Legislative History
January 12, 2011 – Plan Commission unanimously voted to recommend approval of the
proposed zoning text amendment to the City Council
Memorandum
Page 303 of 399
December 15, 2010 -- Zoning Committee of the Plan Commission unanimously voted to
recommended approval of the text amendment to the Plan Commission.
Attachments
Ordinance 23-O-11
Memo to Plan Commission
Page 304 of 399
2/15/2011
23-O-11
AN ORDINANCE
Amending Subsection 6-10-2-3 of the Zoning Ordinance
To Remove “Pawnbroker” from the List of Special Uses
in the C1 Commercial Zoning District
WHEREAS, on January 12, 2011, the Plan Commission held a
public hearing, pursuant to proper notice, regarding case no. 10PLND-0096, to
consider an amendment to the text of Title 6 of the Evanston City Code of 1979,
as amended (the “Zoning Ordinance”), which deletes “Pawnbroker” from the list
of allowable Special Uses in the C1 Commercial Zoning District; and
WHEREAS, the Plan Commission received testimony and made
written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the
proposed amendment met the standards for text amendments, and
recommended City Council approval thereof; and
WHEREAS, at its meeting of February 28, 2011, the Planning and
Development Committee of the City Council considered and adopted the findings
and recommendation of the Plan Commission in case no. 10PLND-0096 and
recommended City Council approval thereof; and
WHEREAS, at its meeting of March 14, 2011, the City Council
considered and adopted the records and recommendations of the Plan
Commission and Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
Page 305 of 399
23-O-11
~2~
SECTION 1: That the foregoing recitals are found as fact and
incorporated herein by reference.
SECTION 2: That Subsection 6-10-2-3 of the Zoning Ordinance,
“Special Uses” in the C1 District, is hereby amended to delete the following:
“Pawnbroker (subject to Title 3, Chapter 12 of this Code).”
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: That if any provision of this ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or provision, and
each invalid provision or invalid application of this ordinance is severable.
SECTION 5: That this ordinance shall be in full force and effect
from and after its passage, approval and publication in the manner
provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
Page 306 of 399
X:\Zoning\Zoning Committee\Memos 2010\PawnBrokers_PCMemo.doc
To: Scott Peters, Chairman, and Members of the Plan Commission
From: Dominick Argumedo, Zoning Planner
Subject: Removing Pawnbroker as an Allowable Use in the C1 Commercial District
Date: January 4, 2011
Staff seeks to remove Pawnbroker from the allowed C1 Commercial special uses. The
C1 zoning district is the only zoning district in the City of Evanston to allow Pawnbrokers
to operate.
The City of Evanston established the Pawnbroker definition to separate the use from the
Retail Goods Establishment definition, a use allowed by right in all Evanston business,
commercial, and downtown zoning districts. Staff research did not discover why the
1993 zoning ordinance originally allowed Pawnbrokers as a special use in the C1
zoning district only. This City of Evanston could have enacted this regulation to
recognize a previously established Pawnbroker. However, City records do not indicate
any active Pawnbrokers. The removal of Pawnbrokers from the allowed C1 zoning
district special uses would fully implement the original City intent to prohibit
Pawnbrokers in Evanston.
Legislative History:
December 15, 2010 -- Zoning Committee of the Plan Commission voted unanimously to
recommended approval of the text amendment to the Plan Commission.
Memorandum
Page 307 of 399
For City Council meeting of February 28, 2011 Item P4
Resolution 13-R-11: Plat of Subdivision for 2408 Orrington Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Assistant Director Community and Economic Development
Dominick Argumedo, Zoning Planner
Subject: Resolution 13-R-11 Approving Plat of Resubdivision for 2408 Orrington
Avenue, former site of Kendall College
Date: February 21, 2011
Recommended Action
During the February 14th Planning and Development Committee meeting, the Committee
discussed extensively the proposed plat of subdivision (Exhibit A to Resolution 13-R-11)
for the former Kendall College site: the block bounded by Orrington Avenue, Colfax
Street, Sherman Avenue and Lincoln Street and also referred to as 2408 Orrington
Avenue, into nineteen single-family lots as shown in the attached plat dated November 3,
2010. An emphasis of the discussion was the preservation of the large oak tree as
proposed by Alderman Fiske that was to be eliminated as part of the construction of the
proposed alley system. The tree is located in the path of the proposed alley that
intersects with Lincoln Street.
The Department of Public Works has examined alternative designs to the alley system
and has indicated that it is feasible to create a dead end alley that does not come through
to Lincoln Street in order to preserve the large tree. The City would still accept the
dedication of a public right of way all the way through to Lincoln Street, but would not
construct the alley in the area where the tree would be negatively affected.
Consequently, the tree would be owned by the City and under its control since it is
located in that portion of the dedicated public right of way that goes through to Lincoln
Street. The alternative alley construction plan indicating the termination point before
Lincoln Street is enclosed (Exhibit B to Resolution 13-R-11).
The owner of the property indicated that it intends to preserve additional trees on the
private property as indicated on the enclosed Tree Preservation Plan (Exhibit C to
Resolution 13-R-11). The trees to be preserved on the parkways are City owned trees
and cannot be altered without City approval.
Memorandum
Page 308 of 399
Staff recommends approval of the revised plat and alternative alley construction plan.
The developer is also committing to the protection and preservation of trees, as proposed.
The Public Alley Construction Agreement obligating the owner/developer to construct the
alleys, has been enclosed as Exhibit D to Resolution 13-R-11).
Summary
During the Planning and Development Committee meeting on February 14th, staff was
asked to address the dedicated public alleys proposed and compare it to the option of
creating private alleys. This is addressed in the memorandum describing proposed
Ordinance 11-O-11 that accepts the dedication of public right of way for alleys within the
proposed resubdivision.
The applicant, Smithfield Properties, seeks to develop the 3.52 acre site by re-subdividing
into 19 lots to be improved with single-family detached homes. Access to the homes
would be by public streets and dedicated public alley, with the exception of Lot 8 under
the proposed revised alley plan, with alley access points on Sherman Avenue and Colfax
Street. Kendall College occupied the site until approximately 2003. Since then it has
been vacant.
Granite Investment Properties, Inc. proposed a similar subdivision in the spring of 2010.
The applicant subsequently withdrew the application before being heard at the March 8,
2010 Planning and Development Committee meeting. The proposal now in front of the
City Council is substantially similar to the March 8, 2010 plat previously under
consideration. One minor difference is that the proposed east/west alley is now 18’ wide
instead 16’ wide. This results in minor lot adjustments to make up the difference. On
Lincoln Street, Lot 1 was 50’ in width; the new Lot 1 is now 49.72’ wide. The remaining
lots were 45’ in width; the proposed new lots are 44.85’ wide. The other difference is the
proposed alley revision and termination before Lincoln Street to preserve the large oak
tree resulting in Lot 8 not having alley access.
The lots resulting from the proposed Smithfield Properties subdivision would each be
compliant with the Zoning Ordinance regulations for the R1 Single Family Residential
zoning district requiring a minimum lot size of 7,200 square feet and a minimum lot width
of 35 feet. Proposed lots on Lincoln and Colfax would have typical dimensions of 44.85’ x
164.09’, and on Orrington of 69.27’ x 106.04’.
Specific plans for construction of any proposed dwellings have not been reviewed;
however, the resulting lots would be sufficient to allow typical improvements of this type to
be made in compliance with zoning regulations. The submittal of this proposed
resubdivision for consideration is made with the understanding that any land
improvements and construction are subject to staff’s subsequent determination of
compliance.
The property is located in the Northeast Evanston Historic District, and therefore requires
review by the Preservation Commission. On September 21, 2010, the Evanston
Preservation Commission reviewed the proposal and subsequently recommended the
resubdivision favorably to the City Council.
Page 309 of 399
As required by City Code Section 4-13-1 Approval of Plats, the proposed Plat of
Subdivision has been signed by the Director of Public Works, is in compliance with all
applicable regulations, and has been properly certified by a surveyor. The property to be
subdivided has been certified as free of any unpaid taxes or assessments.
The Site Plan and Appearance Committee reviewed the proposal on January 19, 2011
and recommended approval. Public Works is reviewing the construction plans for the
alleys. The developer will attach the memorandum to the plat committing to construct the
alleys as approved. The approval of the plat is conditional upon the commitment to
construct the alleys, other public infrastructure required and to protect the trees as
indicated by the developer’s plan.
Attachments
Memo from City Attorney, February 21, 2011
Resolution 13-R-11
Exhibit A: Plat of Subdivision
Exhibit B: Alternative Proposed Alley Plan
Exhibit C: Tree Preservation Plan
Exhibit D: Public Alley Construction Agreement
Context Map
Certificate of Zoning Compliance
Preservation Commission Minutes of September 21, 2010
Legislative History
February 14, 2011 – Motion to approve plat forwarded to City Council but asked to be
held in Council.
January 24, 2011 – Motion to approve plat was held at Planning and Development
Committee.
September 21, 2010 – Preservation Commission voted 8-0 to recommend approval with
conditions of the requested subdivision.
September 11, 2006 – A planned development was approved for this site. The site was
subsequently subdivided consistent with the planned development.
Page 310 of 399
- 1 -
To: Honorable Mayor and Members of the City Council
Wally Bobkiewicz, City Manager
From: W. Grant Farrar, City Attorney
Subject: Kendall Subdivision v. Kendall Planned Development (85-O-06)
Date: February 21, 2011
We address questions regarding the general differences between planned
developments and subdivisions, and the process attendant to the former Kendall
College property at 2408 Orrington Avenue that were raised at the February 14, 2011
City Council meeting.
Public Process: Planned Developments are a form of Special Use governed by
Sections 6-3-5 and 6-3-6 of the City Code. After a developer submits a complete
application for a planned development, the application is considered by the Plan
Commission at a public hearing, which is preceded by mailed notice to owners of
property located within 1000’ of the subject property (City Code §6-3-6-8). The Plan
Commission then makes a recommendation to the Planning and Development
Committee of the City Council, which makes a recommendation to the full Council. A
Planned Development must be approved by ordinance (City Code §6-3-6-2).
Subdivisions are governed by Title 4, Chapter 13 of the City Code, which does not
outline any specific notice or public hearing process. They must be discussed and
approved by the City Council (City Code §4-13-1-(B)) and they appear on Council
agendas, as required by the Illinois Open Meetings Act (5 ILCS 120/2-e). The record
reflects that, on September 21, 2010, the Preservation Commission voted 8-0 to
approve the proposed subdivision. On January 19, 2011, SPAARC reviewed and
approved the proposed subdivision. The proposed plat of subdivision was an agenda
item for the 2 most recent P&D meetings. The Code does not permit the Council to
grant any zoning relief pursuant to a subdivision, and prohibits approval of any
subdivision that does not comply with all City ordinances (City Code §4-13-1-(B)).
Kendall Planned Development v. Kendall Subdivision: By adopting Ordinance 85-O-
06, the City Council (1) re-zoned the property at 2408 Orrington from U1 to R1 and (2)
approved a Planned Development for said property. Pursuant to City Code §§6-3-6-5,
6-3-6-6, the ordinance granted relief from certain zoning requirements for the
development, including reduced lot and yard size requirements. Pursuant to City Code
§6-3-5-12, the Council imposed conditions on the Special Use Permit for a Planned
Development, including protection for certain trees on the property.
Memorandum
Page 311 of 399
- 2 -
At this point, the property owner, Smithfield, does not wish to make use of the Special
Use Permit for a Planned Development. To be clear, possession of a Special Use
Permit does not require its implementation, just as one may obtain a building permit and
never commence construction. Instead, the owner seeks to subdivide the property and
sell the lots for individual development.
Consequently, the owner cannot take advantage of the zoning relief granted pursuant to
85-O-06, and the City cannot enforce the conditions placed on development in 85-O-06.
The re-zoning from U1 to R1 remains in effect, as it was a separate Council action from
the grant of the Special Use Permit for a Planned Development. The Council retains its
authority, as a duly-elected Home Rule unit of local government, to approve or
disapprove of the proposed subdivision. The proposed subdivision has been before 4
different public bodies, including Council, over the last 6 months. Transparency and
public participation were achieved during this process.
Page 312 of 399
2/21/2011
13-R-11
A RESOLUTION
Approving a Plat of Subdivision for 2408 Orrington Avenue,
Former Site of Kendall College
WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a
home rule unit of government under the Illinois Constitution of 1970; and
WHEREAS, Article VII, Section 6a of the Illinois Constitution of 1970
confers certain powers upon home rule units, among which are the powers to regulate for
the protection of the public health, safety, and welfare; and
WHEREAS, the power to regulate land use, including subdivisions, is a
legitimate means of promoting the public health, safety, and welfare; and
WHEREAS, Smithfield Properties XXXII, LLC (“Smithfield”), seeks to
subdivide the property bounded by Orrington Avenue, Colfax Street, Sherman Avenue,
and Lincoln Street, located in the City and commonly known as 2408 Orrington Avenue,
the former site of Kendall College (the “Subject Property”), which is depicted in Exhibit
A, attached hereto and incorporated herein by reference, into nineteen (19) lots, located
in the City’s R1 Residential Zoning District, for future residential development; and
WHEREAS, at its meeting of September 21, 2010, the Preservation
Commission held a public hearing, pursuant to proper notice, to review the proposed
subdivision of the Subject Property, received testimony and made written findings
pursuant Section 2-9-12 of the Evanston City Code of 1979, as amended (the “City
Code”), that the proposed subdivision met the applicable standards, and recommended
City Council approval thereof; and
Page 313 of 399
13-R-11
WHEREAS, at its meetings of January 24, 2011, and February 14, 2011,
the Planning and Development Committee of the City Council (“P&D Committee”)
considered and discussed the proposed subdivision of the Subject Property, including
the proposed alleyways and protection of trees on the Subject Property, and
recommended City Council approval thereof; and
WHEREAS, the City Council has exhaustively considered citizen input
and participation, and evaluated economic, zoning, planning, land use, due process,
and other relevant factors in the course of its legislative deliberations regarding this
Resolution; and
WHEREAS, at its meetings of February 14, 2011 and February 28, 2011,
the City Council considered and adopted the records and recommendations of the P&D
Committee,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and
incorporated herein by reference.
SECTION 2: That, pursuant to Title 4, Chapter 13 of the City Code, the
City Council hereby approves the Plat of Subdivision, attached hereto as Exhibit A and
incorporated herein by reference, as amended by the Alternate Proposed Alley Plan,
attached hereto as Exhibit B and incorporated herein by reference.
SECTION 3: That Smithfield shall develop and use the Subject Property in
substantial compliance with: all applicable legislation; its testimony and representations
to the Preservation Commission, P&D Committee and the City Council; Exhibit A, the
~2~
Page 314 of 399
13-R-11
Plat of Subdivision; Exhibit B, the Alternate Proposed Alley Plan; the Tree Preservation
Plan, attached hereto as Exhibit C and incorporated herein by reference; and the Public
Alley Construction Agreement, attached hereto as Exhibit D and incorporated herein by
reference.
SECTION 4: That, pursuant to the Tree Preservation Plan, Smithfield: (1)
shall not remove or damage any trees located in the parkway and indicated with green
circles on said Plan, unless the City Manager or his/her designee, in his/her sole
determination, deems it necessary for the safe construction and/or operation of the
alleyways; (2) shall not remove or damage trees located in the front yard of the
proposed lots and indicated with grey circles on said Plan, unless Smithfield
demonstrates, to the satisfaction of the City Manager or his/her designee, in his/her sole
determination, that preserving any tree is infeasible according to generally accepted
horticultural and/or engineering standards; (3) shall stage any future construction on the
Subject Property, which may affect any tree indicated with grey circles on said Plan,
through the alleyways; and (4) shall not remove or damage the fifty-one inch (51”)
caliper oak tree, located in the public alleyway between lots 7 and 8 and near the
northwest corner of the Subject Property.
SECTION 5: That, pursuant to the Public Alley Construction Agreement
and permits issued by the City, Smithfield shall construct the proposed alleys on the
Subject Property, as indicated on the Plat of Subdivision and amended by the Alternate
Proposed Alley Plan.
~3~
Page 315 of 399
13-R-11
SECTION 6: That, within sixty (60) days of the effective date of this
Resolution, Smithfield shall record, at its cost, a certified copy of this Resolution,
together with all exhibits, with the Recorder of Deeds in Cook County, Illinois.
SECTION 7: That, when necessary to effectuate the terms, conditions,
and purposes of this ordinance, “Smithfield” shall be read as “Smithfield’s agents,
assigns, and successors in interest.”
SECTION 8: That the City Manager or his designee is hereby authorized
and directed to sign any documents necessary to implement this Resolution.
SECTION 9: That this Resolution shall be in full force and effect from and
after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2011
~4~
Page 316 of 399
13-R-11
EXHIBIT A
PLAT OF SUBDIVISION
~5~
Page 317 of 399
Page 318 of 399
13-R-11
EXHIBIT B
ALTERNATE PROPOSED ALLEY PLAN
~6~
Page 319 of 399
Page 320 of 399
13-R-11
EXHIBIT C
TREE PRESERVATION PLAN
~7~
Page 321 of 399
N
0 30
SCALE 1" = 30’
60
COLFAX STREET
LINCOLN STREET
ORRINGTON AVENUESHERMAN AVENUEALLEY 2ALLEY 1 18’ E-E18’ E-E
18’ E-E
18’ E-ELOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 7
LOT 8
LOT 9
LOT 10
LOT 11
LOT 12
LOT 19 LOT 18 LOT 17 LOT 16 LOT 15 LOT 14 LOT 1318’ PUBLIC ALLEY18’ PUBLIC ALLEY
EXH1
0802TREE.DGN
x
xx
x
xxxx
x
x
1
xxxxx
x
x
xxxxx
x TREE PRESERVATION PLAN1
LEGEND
PAVEMENT REMOVAL
ASPHALT PAVEMENT REMOVAL
CURB AND GUTTER/COURTESY WALK REMOVAL
x
EXISTING ON-SITE TREES TO REMAIN IF POSSIBLE
EXISTING PARKWAY TREES TO REMAIN
EXISTING TREES TO BE REMOVED
EVANSTON HOMES RESUBDIVISIONAMURENSE
PHELLODENDRON
17" CAL.
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
30" CAL. (OAK)
QUERCUS MACROCARPA
51" CAL. (OAK)
AMURENSE
PHELLODENDRON
16" CAL.
OCCIDENTALIS
CELTIS
8" CAL.
OCCIDENTALIS
CELTIS
7" CAL.
AMURENSE
PHELLODENDRON
17" CAL.
DELTOIDES
POPULUS
14" CAL.
SPECIES
ACER
28" CAL.
SPECIES
ACER
9" CAL.
SPECIES
ACER
22" CAL.
SPECIES
ACER
11" CAL.
SPECIES
TILIA
14" CAL.
SPECIES
FRAXINUS
24" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
13" CAL.
SPECIES
FRAXINUS
18" CAL.
AMURENSE
PHELLODENDRON
8" CAL.
SPECIES
ULMUS
36" CAL.
TULIPIFERA
LIRIODENDRON
18" CAL.
TULIPIFERA
LIRIODENDRON
24" CAL.
TOTAL TREES: 26
TREES TO BE REMOVED: 2
TREES TO BE PROTECTED: 24
PARKWAY TREE SUMMARY
x x x x x x xx
NOTES:
-BACKFILL ANY HOLES WITH REGULAR ORGANIC/BLACK TOP SOIL
-DRILL GRADE BEAM PIERS UNDER ARBORIST SUPERVISION
-GRADE BEAMS RATHER THAN EXCAVATE FOUNDATIONS
-CONTINUE PROCEDURE DESCRIBED ABOVE
DURING CONSTRUCTION
CONSIDER FERTILIZER/VERTICAL MULCH PROGRAM
-CONSIDER FOLIAR SPRAY PROGRAM IF TREES SHOW ANY DEFICIENCIES
-INITIATE ROOT WATERING PROGRAM
(HEALTH STIMULATOR - INHIBITS SHOOT GROWTH - BETTER WITHSTAND STRESS)
-TREAT WITH GROWTH REGULATOR CAMBISTAT
-PRUNE DEADWOOD
-INSTALL PROTECTION FENCING
-ROOT PRUNING BY LICENSED ARBORIST
BEFORE CONSTRUCTION
OAK TREE PRESERVATION PLAN6.
SATISFACTORY TO THE DIRECTOR OF PUBLIC WORKS . . . 7-2-5-10(A).
BY SUITABLE BOXES OR OTHER PROTECTIVE DEVICES AND IN A MANNER
ALL TREES SHALL BE AMPLY PROTECTED AGAINST INJURY OR DISFIGUREMENT
SHEDS SHALL NOT BE PLACED WITHIN SIX INCHES (6") OF ANY TREE, AND
LOCATION OF MATERIALS, FENCES OR SHEDS: MATERIALS, FENCES OR5.
DESIGN GUIDELINES, TO ENSURE SUCCESSFUL TRANSPLANTS. 6-17-6.
SPECIAL TECHNIQUES SHALL BE USED, AS DESCRIBED IN THE MANUAL OF
ANDPREVENT DAMAGE TO PRESERVED TREES DURING CONSTRUCTION TO
PRECAUTIONS SHALL BE MADE SHALL BE TRANSPLANTED ON SITE. SPECIAL
MANAGEABLE SIZE FOR TRANSPLANTING, AND WITH AN ATTRACTIVE FORM
IF THIS IS NOT POSSIBLE, THOSE EXISTING TREES THAT ARE HEALTHY, OF
.WHEREVER POSSIBLE4. EXISTING TREES SHALL BE PRESERVED IN PLACE
SHALL BE MADE PART OF THE LANDSCAPE PLAN.
FEATURES EXIST AND CAN BE PRESERVED. THE PRESERVATION STATEMENT
SITE AS TO WHETHER DESIRABLE TREE STANDS OR OTHER NATURAL
A TREE PRESERVATION STATEMENT EVALUATING EACH BUILDING
FOR EACH BUILDING PERMIT THERE SHALL BE SUBMITTED3.
SHALL BE REPLACED WITH TOPSOIL AND SOD.
2. DRIVEWAYS AND SIDEWALKS TO BE REMOVED FROM THE PARKWAY
WITH FENCE THROUGHOUT CONSTRUCTION.
1. CONTRACTOR SHALL PROTECT EXISTING TREES IN THE PARKWAY
02/10/11
CENTERLINE OF DUCT
CENTERLINE OF DUCT
"IBT"
T
WATERMAIN STUB
SPEED BUMP
"CAUTION"
"NO PARKING"14"
7"-6"
13"
36"
6"
48"
25"
60"
10"
ML
ML
ML
ML 24"
U
U
ML
25"
U
22"
12"
12"
4"
24"
5"
E
26"
(ROW OF MULTILIMB TREES)
OF REMARKSDATENO.JOB NO.
FILENAME:
DATE:
SHEET NO.DATEREMARKSPhone: (847) 696-4060 Fax: (847) 696-4065Rosemont, Illinois 600189575 W. Higgins Road, Suite 700,PUBLIC ALLEYSEVANSTON, ILLINOIS4208.02BOP Sta = 10+00.00EOP Sta = 13+87.5711+00 12+00 13+00
BOP Sta = 10+00.00
EOP Sta = 14+12.1811+0012+0013+0014+00N:\Projects\4208\4208.02\EXHIBITS\0802tree-preservation.DGN Default User=BKRAVETS
Page 322 of 399
13-R-11
EXHIBIT D
PUBLIC ALLEY CONSTRUCTION AGREEMENT
~8~
Page 323 of 399
107935.2
This Document Prepared By
and After Recording Return to:
Steven D. Friedland
Applegate & Thorne-Thomsen
322 S. Green Street
Suite 400
Chicago, IL 60607
PUBLIC ALLEY CONSTRUCTION AGREEMENT
This Public Alley Construction Agreement (this “Agreement”) is made as of
____________, 2011, by and between Smithfield Properties XXXII, L.L.C., an Illinois
limited liability company (“Developer”) and the City of Evanston, an Illinois home rule
municipality (the “City”).
RECITALS
A. Developer owns that certain block of property in the City of Evanston
bounded by Lincoln Avenue, Orrington Street, Colfax Street, and Sherman Avenue
which is legally described on Exhibit A attached hereto (the “Block”).
B. Developer applied to the City for a Subdivision of the Block, known as the
Evanston Homes Resubdivision (the “Subdivision”). The City approved the Subdivision
on _______________, 2011. Developer recorded the Subdivision with the Cook County
Recorder of Deeds on ___________, 2011 as Document Number ____________.
C. The Subdivision includes a dedication of a new public alley (the “Alley”).
D. The Developer is responsible for paying for and constructing the
improvements to the Alley in accordance with plans and specifications approved by the
City (the “Plans”).
NOW, THEREFORE, in consideration of the mutual promises and agreements
herein contained and other good and valuable consideration, Developer and the City
covenant and agree as follows:
1) Construction of the Alley. Developer covenants and agrees to construct the Alley at
Developer’s sole cost and expense in accordance with the Plans. Subject to the
approval of the Plans by the City, Developer will promptly commence construction of
Page 324 of 399
2
the Alley and diligently proceed to complete such construction, provided that
Developer covenants to complete construction of the Alley in accordance with the
Plans not later than two (2) years after the date the City approves the Plans.
2) License to Construct Alley. The City hereby grants Developer, and Developer’s
contractors, a license to construct the Alley in accordance with the Plans.
3) Insurance. Developer, at its sole cost and expense, shall maintain and keep in effect
and shall cause its contractor’s to maintain and keep in effect, comprehensive
commercial general liability insurance in the minimum amount of $2,000,000,
covering, without limitation, any liability for personal injury, bodily injury (including,
without limitation, death) and property damage arising out of Developer’s acts or
omissions in connection with the construction of the Alley. All general liability
policies of insurance required herein shall name the City as an additional insured.
4) Certificate of Completion. Developer shall request from the City a certificate of
completion ("Certificate of Completion") upon the completion of the Alley in
accordance with the Plans. Within forty-five (45) days after receipt of a written
request by Developer for a Certificate of Completion, the City shall provide
Developer with either the Certificate of Completion or a written statement indicating
in adequate detail how Developer has failed to complete the Alley in conformity with
the Project, or is otherwise in default, and what measures or acts will be necessary, in
the opinion of the City, for Developer to take or perform in order to obtain the
Certificate of Completion. The Certificate of Completion shall be in recordable form,
and shall, upon recording, constitute a conclusive determination of satisfaction and
termination of the covenants in this Agreement with respect to Developer’s
obligations to construct the Alley.
5) Building Permits. Prior to the issuance of the Certificate of Completion, the City
shall have no obligation to issue a building permit for a single family home to be
constructed on the Block.
6) Successors and Assigns. This Agreement shall be binding upon and inure to the
benefit of the parties hereto and their respective successors and assigns.
7) Counterparts. This Declaration may be executed in counterparts, each of which upon
such execution shall be deemed an original.
[Signatures on following pages]
Page 325 of 399
3
SIGNATURE PAGE
Developer and the City have caused this Agreement to be executed and
delivered as of the date first above written.
Developer:
Smithfield XXXII, L.L.C., an Illinois
limited liability company
HARRIS MANAGEMENT, LTD.
By:
Name:
Its: A Manager
NORWOL CORPORATION
By:
Name:
Its: A Manager
The City:
City of Evanston, a home rule unit of local
government located in Cook County, Illinois
By:
Name: Wally Bobkiewicz
Its: City Manager
Page 326 of 399
4
STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of HARRIS
MANAGEMENT, LTD, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of NORWOL
CORPORATION, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
Page 327 of 399
5
STATE OF ILLINOIS )
) ss.
COUNTY OF COOK )
I, _____________________, a Notary Public, in and for said County, in the State
aforesaid, DO HEREBY CERTIFY THAT Wally Bobkiewicz, City Manager of the City
of Evanston, is personally known to me to be the same person whose name is subscribed
to the foregoing instrument as such City Manager, appeared before me this day in person
and acknowledged that he signed and delivered said instrument as his own free and
voluntary act and as the free and voluntary act of said company, for the uses and purposes
there set forth.
GIVEN under my hand and official seal, this ____ day of _______________,
2011.
____________________________________
Notary Public
My Commission Expires: ____________________________
Page 328 of 399
107935.1
EXHIBIT A
LEGAL DESCRIPTION
Page 329 of 399
Page 330 of 399
Page 331 of 399
DRAFT NOT YET APPROVED
EVANSTON PRESERVATION COMMISSION
MEETING
Lorraine H. Morton Civic Center, Room 2200
2100 Ridge Avenue
Tuesday, September 21, 2010
7:00 P.M.
MINUTES EXCERPT
MEMBERS PRESENT: Ann Dienner, Suzanne Farrand, Emily Guthrie, Kris Hartzell, Dian Keehan,
Garry Shumaker, Scott Utter and Jon Willarson
Associate Members: Mary McWilliams and Anne Earle
MEMBERS ABSENT: Jordan Cramer, Anne McGuire and Jon Pohl
OTHERS PRESENT: Phil Couri, Ramo Perocevic, Steve Friedland, Jackie Grover, Padma Rao,
Bruce Enenbach, Marian Tweedie, Poly Rattner, Susan Regan, Robert Miller,
Chris and Erin Schmidt, Tim Eberline, Linn Floerchinger, Andrew Venamore,
Bernard Black, and Frank Michalski
PRESIDING: Emily Guthrie, Vice-Chair
STAFF: Carlos D. Ruiz
I. CALL THE MEETING TO ORDER
Emily Guthrie, Vice-Chair, called the meeting to order at 7:05 p.m. with a quorum present: Ann Dienner,
Suzanne Farrand, Kris Hartzell, Dian Keehan, Garry Shumaker, Scott Utter and Jon Willarson. Staff:
Carlos Ruiz.
IV. NEW BUSINESS
A. Review & Technical Assistance Committee (R&TA)
1. Former Kendall College Site Resubdivision (NEHD) – New proposed resubdivision of the
former Kendall College site (bounded by Lincoln Street to the north, Colfax Street to the south,
Orrington Avenue to the east, and Sherman Avenue to the west) with 19 single family buildable
lots and alley. [Advisory Review to City Council]
Steve Friedland, attorney representing Smithfield Properties, owner, presented the proposed
resubdivision. The new resubdivision is similar to the Granite Investment properties with 19 single
family lots resubdivision that the Commission recommended to the City Council in January 2010.
One of the differences is the east/ west alley is now being 18’ wide instead 16’ wide. Public Works
required then a no build easement or 1’ into the property line on either side of the alley. The new
resubdivision is a 19 lot subdivision and it is compliant with R-1 zoning. The lots vary from 81,000
S.F. to 73,050 S.F.
The other difference is along Orrington where the lots were extended 2’ in depth affecting the
width of lots on Lincoln and Colfax. For instance, on Lincoln, Lot 1 was 50’ in width; the new lot 1
is now 49.72’ wide. The remaining lots were 45’ in width. The proposed new lots are 44.85’ wide.
Emily Guthrie suggested that less number of lots could maximize the money for the developer. S.
Friedland said larger lots could lead to very large homes that would impact the neighborhood.
Page 332 of 399
Evanston Preservation Commission DRAFT NOT YET APPROVED
September 21, 2010 – Minutes
Page 2
Jackie Grover of 728 Colfax asked how many lots are being proposed on Colfax. S. Friedland
said there are seven proposed lots. J. Grover said there are only 5 homes on the south side of
Colfax. She was concerned with the impact of the proposed smaller lots on her neighborhood.
Padma Rao of 2246 Sherman Avenue said she had submitted her written comments to the
Commission. She asked about the planned development for the site. S. Friedland said the
planned development still exists; Smithfield could proceed under the planned development. The
proposed subdivision is for 19 lot single family homes development, not 21-home development.
Smithfield’s purpose is to sell individual lots. O. Rao said she was concerned with tree protection
and minimization of impervious surface and the mismatch between the proposed smaller lot sizes
and the larger lots on the opposite side on Colfax.
Bruce Enenbach of 802 Clinton Place was concerned with the lot widths; 45’ is too small and is
not in keeping with the character of the neighborhood. He encouraged Smithfield to eliminate one
lot on Colfax and Lincoln.
The Commission acknowledged Tom Gemmell’s comments of 720 Colfax sent via email. T.
Gemmell proposes 16 lots instead of 10 all lots facing Colfax and Lincoln; no lots facing Sherman
or Orrington. T. Gemmell’s primary concern is the proposed lot widths.
Steve Friedland disagreed with the notion that the proposed lot widths are inadequate. He said
there are lots along Colfax to the west of Sherman that 45’ wide. There is no plan for the existing
neighborhood. The proposal is permitted under the zoning ordinance and they are proposing what
is appropriate.
Emily Guthrie asked Carlos Ruiz if the stand of Oak trees on the northeast corner of the block will
be protected if the ordinance (Tree Ordinance) goes into effect after the subdivision is approved.
Carlos Ruiz said the application is for the subdivision only.
Dian Keehan thought the proposed subdivision is an improvement from the planned development.
She liked the lots facing Orrington. She noted that people may buy two lots facing Colfax or
Lincoln. D. Keehan said the subdivision meets the R-1 minimum lot area and the change from
what the Commission approved in January is a couple feet, which are inches along the stretch of
seven lots. Garry Shumaker said the new proposal still meets the same criteria the Commission
evaluated on the last proposed subdivision.
Commission’s Findings
Carlos Ruiz said R&TA recommends the following standards for subdivision/resubdivision:
1. The design of the subdivision, resubdivision or consolidation shall:
(a) Preserve, adaptively use, or otherwise protect the landmark, or area, property, structure, site
or object in the district; and
(c) Not result in blocking or otherwise obstructing, as viewed from a public street or public way,
the critical features of the landmark or area, property, structure, site or object in the district;
and
(e) Not adversely affect traffic patterns, Municipal services, adjacent property values, or the
general harmony of the District.
Gary Shumaker moved to recommend to City Council the subdivision as submitted by Smithfield
Properties for the former Kendall College site because: a) the design of the subdivision will
adaptively reuse or otherwise protect the landmark area of the district in that it is compatible with R-
1 lot size and the proposed lots structure are compatible with the balance of that neighborhood; c) it
does not block or otherwise obstruct the view from the public way of any critical landmark, area or
structure (they are not constructing anything at this time) and e) it does not adversely affect traffic
patterns, Municipal services, adjacent property values, or the general harmony of the District, given
that Zoning has reviewed the subdivision and made their findings known on the alley location.
Also: 2. Alteration, construction, demolition and relocation is consistent with Section 2-9-9
(standards for review of alteration, construction, relocation and demolition). Ann Dienner
seconded the motion. The motion passed. Vote: 8 ayes, 0 nays.
Page 333 of 399
WWWWWWWR=17.61I=8.79 N 36"I=8.73 S 36"R=17.49I=12.99 W 6"VCPI=8.59 N 36"RCPI=8.51 S 36"RCPR=20.90T.O.P.=16.90 WR=18.31I=12.01 E 8"DIPI=10.91 W 12"VCPI=8.79 N 36"RCPI=8.71 S 36"R=20.37I=13.67 N 8"I=13.51 W 12"VCPI=13.47 E 12"VCPR=19.02I=12.92 SI=12.50 WI=12.42 ER=16.88I=12.78 SW 12"DIPI=9.68 W 15"DIPI=7.88 S 24"RCPR=17.23I=9.73 W 15"DIPI=8.43 N,S 36"R=16.55I=14.65 SW 10"R=16.55I=12.50 NW 12"DIPI=12.25 W 12"DIPI=10.25 E 15"DIPR=16.57I=8.57 N,E,10"NE 12"DIPR=16.23I=13.76 12"DIPR=16.11I=13.78 W 10"DIPR=21.45I=16.75 NE 8"PVCI=14.05 12"VCPI=13.60 N 15"VCPI=13.55 S 15"VCPR=20.68I=12.98 NW PVCI=12.78 E 12"VCPR=19.10I=12.80 S 4"PVCI=11.98 W 12"VCPI=11.88 12"VCPR=20.71I=15.79 NE 8"PVCI=13.29 N 15"VCPI=13.23 S R=19.24I=13.22 SW 8"DIPI=12.76 W 12" I= 12.74 E 12"VCPCENTERLINE OF DUCTCENTERLINE OF DUCT"IBT"WATERMAIN STUBFO SPEED BUMPR=17.30DEBRIS FILLED(PAINT MARK EAST)R=17.73I=13.88 N 6"CLAYR=18.02T/6" TRAP=15.87B/STRUCT=15.0 +/-R=18.376" TRAPB/STRUCT=13.8 +/-R=20.74WATER FILLEDTP=15.44R=20.22DEBRIS FILLEDR=20.29DEBRIS FILLEDR=19.82I=16.62 W 6"CLAYI=15.12 S 6"CLAYR=21.14ELEC HHR=19.82(POSSIBLE ELECOR GAS VAULT)R=19.55I=16.85 NW 6"CLAYR=20.26I=15.71 E 6"CLAYR=19.26I=16.36 S 4"CLAYI=16.16 E 4"CLAYR=19.42I=15.82 W 4"CLAYWATER & SILT ATBOTTOM OF STRUCTT/WATER=13.82B/STRUCT=8.15R=20.17I=15.37 W 4"CLAYT/6" TRAP E=15.07B/STRUCT=11.97R=17.67T/6" TRAP S=15.72B/STRUCT=12.67 +/-R=17.72I=13.92 N 6"CLAYI=13.52 S 6"CLAYI=12.02 W 18"CLAYI=11.92 E 18" CLAYR=16.77DEBRIS FILLEDR=18.57DEBRIS FILLEDR=17.27DEBRIS FILLED(PAINT MARK NORTH)R=18.41I=15.16 S 6"CLAYR=18.13I=14.53 SW 6"CLAYR=16.27I=13.87 12"DIPDEBRIS FILLED(PAINT MARK SE)R=16.55I=13.90 S 10"DEBRIS FILLED(PAINT MARK SOUTH)R=20.11I=15.71 W 6"CLAYI=15.46 N 4"CLAYR=21.39I=16.33 E 6"CLAYSILT & WATER ATBOTTOM OF STRUCTT/W=16.29B/STRUCT=12.49R=21.24I=15.04 N 4"CLAYSILT & WATER ATBOTTOM OF STRUCTT/W=14.34B/STRUCT=11.84R=22.58ELEC HHR=19.59I=15.79 W 6"CLAYSILT & WATER ATBOTTOM OF STRUCTT/W=15.39B/STRUCT=13.39R=21.67I=19.37 NW 6"CLAYSTRUCT FILLEDW/BROKEN CONC& BRICKST/DEBRIS=17.27R=21.65DEBRIS FILLEDR=19.53POSSIBLE ELECOR GAS VAULT,WIRES RUNNINGE/W INSIDE STRUCTR=19.53I=16.58 E 6"CLAY"CAUTION""NO PARKING"(ROW OF MULTILIMB TREES)212222212221
202120192019
18181
8
1818181819SITE BENCHMARKNE BONNET BOLTELEV = 22.44R=21.11I=14.11 E 12"VCPI=13.21 W 12"VCPI=12.79 N 15"VCPI=12.75 S 15"VCPR=22.16N030SCALE 1" = 30’60REMOVAL NOTESCOLFAX STREETLINCOLN STREETORRINGTON AVENUE
SHERMAN AVENUE
ALLEY 2ALLEY 118’ E-E18’ E-E18’ E-E18’ E-ELOT 1LOT 2LOT 3LOT 4LOT 5LOT 6LOT 7LOT 8LOT 9LOT 10LOT 11LOT 12LOT 19LOT 18LOT 17LOT 16LOT 15LOT 14LOT 1318’ PUBLIC ALLEY18’ PUBLIC ALLEYR10’R10’R10’R10’R
1
0
’ REMOVE 39’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 40’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 37’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 48’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 41’ CURB AND GUTTERAND REPLACE WITH DEPRESSEDCURB AND GUTTERREMOVE 41’ CURB AND GUTTERAND REPLACE WITH DEPRESSEDCURB AND GUTTERREMOVE 41’ CURB AND GUTTERAND REPLACE WITH DEPRESSEDCURB AND GUTTERREMOVE 43’ DEPRESSED CURB AND GUTTER AND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 46’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTER GM10802GM01.DGNNOTES:1. ALL EXISTING ON-SITE ASPHALT PAVEMENT TO BE REMOVED AND HAULED OFF-SITE PRIOR TO START OF ALLEY IMPROVEMENTS.2. CONTRACTOR SHALL PROTECT EXISTING TREES IN THE PARKWAY WITH FENCE THROUGHOUT CONSTRUCTION.3. DRIVEWAYS AND SIDEWALKS TO BE REMOVED FROM THE PARKWAY SHALL BE REPLACED WITH TOPSOIL AND SOD.xxxxxxxxxxxxADJUST ELECTRIC HAND HOLERIM AS NECESSARY5PUBLIC ALLEY PAVEMENT (SEE SHEET TS1 FOR SECTION) CONCRETE SIDEWALK (SEE SHEET TS1 FOR DETAILS) CONCRETE SIDEWALK HC RAMP (SEE SHEET D2 FOR DETAILS) DEPRESSED CURB & GUTTER (SEE SHEET D2 FOR DETAILS)STANDARD PITCH B6.12 CURB AND GUTTER(SEE SHEET D2 FOR DETAILS)CURB AND GUTTER/COURTESY WALK REMOVALASPHALT PAVEMENT REMOVALPAVEMENT REMOVAL (SEE NOTE #3 BELOW)TREES TO BE PROTECTED (SEE DETAIL ON SHEET D1)TREES TO BE REMOVEDGEOMETRIC AND REMOVAL PLANREMOVE EXISTING STRUCTUREABANDON SEWER PIPE IN PLACE, CUTAND CAP AT THE MAIN OR STRUCTURESEWER REMOVAL21111111111111111122222222222228’ SIDEWALK
28’ SIDEWALKxxxxxR10’xxxxxxx1PARKWAY TREE SUMMARYTREES TO BE PROTECTED: 24TREES TO BE REMOVED: 2TOTAL TREES: 261xORORORx2/7/11 UPDATE TREE PRESERVATION INFO.14’" WATERMAIN36" WATERMAIN48" WATERMAIN30" WATERMAIN12" EXISTING COMBINED SEWEREXISTING 36" COMBINED SEWER30" WATERMAIN15" EXISTINGCOMBINED SEWER6" WATER SERVICE LINEEXISTING 36" COMBINEDSEWEREXISTING 10" STORM SEWEREXISTING 12" STORMSEWEREXISTING 24"STORM SEWEREXISTING 12"STORM SEWEREXISTING 12"COMBINED SEWER6" WATERMAINSERVICE LINEEXISTING 12"COMBINED SEWEREXISTING 15"COMBINED SEWEREXISTING 15"COMBINED SEWERCCCCCCCCU12"4"5"E26"24"22"U12"25"MLMLMLML24"10"25"6"ML60"UWWW14"13"48"36"7"-6"WWT OFJOB NO.FILENAME:DATE:SHEET4208.0212/03/1017BOP Sta = 10+00.00EOP Sta = 13+87.5711+0012+0013+00BOP Sta = 10+00.00EOP Sta = 14+12.1811+0012+0013+0014+00Page 334 of 399
N
0 30
SCALE 1" = 30’
60
COLFAX STREET
LINCOLN STREET
ORRINGTON AVENUESHERMAN AVENUEALLEY 2ALLEY 1 18’ E-E18’ E-E
18’ E-E
18’ E-ELOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 7
LOT 8
LOT 9
LOT 10
LOT 11
LOT 12
LOT 19 LOT 18 LOT 17 LOT 16 LOT 15 LOT 14 LOT 1318’ PUBLIC ALLEY18’ PUBLIC ALLEY
EXH1
0802TREE.DGN
x
xx
x
xxxx
x
x
1
xxxxx
x
x
xxxxx
x TREE PRESERVATION PLAN1
LEGEND
PAVEMENT REMOVAL
ASPHALT PAVEMENT REMOVAL
CURB AND GUTTER/COURTESY WALK REMOVAL
x
EXISTING ON-SITE TREES TO REMAIN IF POSSIBLE
EXISTING PARKWAY TREES TO REMAIN
EXISTING TREES TO BE REMOVED
EVANSTON HOMES RESUBDIVISIONAMURENSE
PHELLODENDRON
17" CAL.
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
30" CAL. (OAK)
QUERCUS MACROCARPA
51" CAL. (OAK)
AMURENSE
PHELLODENDRON
16" CAL.
OCCIDENTALIS
CELTIS
8" CAL.
OCCIDENTALIS
CELTIS
7" CAL.
AMURENSE
PHELLODENDRON
17" CAL.
DELTOIDES
POPULUS
14" CAL.
SPECIES
ACER
28" CAL.
SPECIES
ACER
9" CAL.
SPECIES
ACER
22" CAL.
SPECIES
ACER
11" CAL.
SPECIES
TILIA
14" CAL.
SPECIES
FRAXINUS
24" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
13" CAL.
SPECIES
FRAXINUS
18" CAL.
AMURENSE
PHELLODENDRON
8" CAL.
SPECIES
ULMUS
36" CAL.
TULIPIFERA
LIRIODENDRON
18" CAL.
TULIPIFERA
LIRIODENDRON
24" CAL.
TOTAL TREES: 26
TREES TO BE REMOVED: 2
TREES TO BE PROTECTED: 24
PARKWAY TREE SUMMARY
x x x x x x xx
NOTES:
-BACKFILL ANY HOLES WITH REGULAR ORGANIC/BLACK TOP SOIL
-DRILL GRADE BEAM PIERS UNDER ARBORIST SUPERVISION
-GRADE BEAMS RATHER THAN EXCAVATE FOUNDATIONS
-CONTINUE PROCEDURE DESCRIBED ABOVE
DURING CONSTRUCTION
CONSIDER FERTILIZER/VERTICAL MULCH PROGRAM
-CONSIDER FOLIAR SPRAY PROGRAM IF TREES SHOW ANY DEFICIENCIES
-INITIATE ROOT WATERING PROGRAM
(HEALTH STIMULATOR - INHIBITS SHOOT GROWTH - BETTER WITHSTAND STRESS)
-TREAT WITH GROWTH REGULATOR CAMBISTAT
-PRUNE DEADWOOD
-INSTALL PROTECTION FENCING
-ROOT PRUNING BY LICENSED ARBORIST
BEFORE CONSTRUCTION
OAK TREE PRESERVATION PLAN6.
SATISFACTORY TO THE DIRECTOR OF PUBLIC WORKS . . . 7-2-5-10(A).
BY SUITABLE BOXES OR OTHER PROTECTIVE DEVICES AND IN A MANNER
ALL TREES SHALL BE AMPLY PROTECTED AGAINST INJURY OR DISFIGUREMENT
SHEDS SHALL NOT BE PLACED WITHIN SIX INCHES (6") OF ANY TREE, AND
LOCATION OF MATERIALS, FENCES OR SHEDS: MATERIALS, FENCES OR5.
DESIGN GUIDELINES, TO ENSURE SUCCESSFUL TRANSPLANTS. 6-17-6.
SPECIAL TECHNIQUES SHALL BE USED, AS DESCRIBED IN THE MANUAL OF
ANDPREVENT DAMAGE TO PRESERVED TREES DURING CONSTRUCTION TO
PRECAUTIONS SHALL BE MADE SHALL BE TRANSPLANTED ON SITE. SPECIAL
MANAGEABLE SIZE FOR TRANSPLANTING, AND WITH AN ATTRACTIVE FORM
IF THIS IS NOT POSSIBLE, THOSE EXISTING TREES THAT ARE HEALTHY, OF
.WHEREVER POSSIBLE4. EXISTING TREES SHALL BE PRESERVED IN PLACE
SHALL BE MADE PART OF THE LANDSCAPE PLAN.
FEATURES EXIST AND CAN BE PRESERVED. THE PRESERVATION STATEMENT
SITE AS TO WHETHER DESIRABLE TREE STANDS OR OTHER NATURAL
A TREE PRESERVATION STATEMENT EVALUATING EACH BUILDING
FOR EACH BUILDING PERMIT THERE SHALL BE SUBMITTED3.
SHALL BE REPLACED WITH TOPSOIL AND SOD.
2. DRIVEWAYS AND SIDEWALKS TO BE REMOVED FROM THE PARKWAY
WITH FENCE THROUGHOUT CONSTRUCTION.
1. CONTRACTOR SHALL PROTECT EXISTING TREES IN THE PARKWAY
02/10/11
CENTERLINE OF DUCT
CENTERLINE OF DUCT
"IBT"
T
WATERMAIN STUB
SPEED BUMP
"CAUTION"
"NO PARKING"14"
7"-6"
13"
36"
6"
48"
25"
60"
10"
ML
ML
ML
ML 24"
U
U
ML
25"
U
22"
12"
12"
4"
24"
5"
E
26"
(ROW OF MULTILIMB TREES)
OF REMARKSDATENO.JOB NO.
FILENAME:
DATE:
SHEET NO.DATEREMARKSPhone: (847) 696-4060 Fax: (847) 696-4065Rosemont, Illinois 600189575 W. Higgins Road, Suite 700,PUBLIC ALLEYSEVANSTON, ILLINOIS4208.02BOP Sta = 10+00.00EOP Sta = 13+87.5711+00 12+00 13+00
BOP Sta = 10+00.00
EOP Sta = 14+12.1811+0012+0013+0014+00N:\Projects\4208\4208.02\EXHIBITS\0802tree-preservation.DGN Default User=BKRAVETS
Page 335 of 399
Page 336 of 399
For City Council meeting of February 28, 2011 Item P5
Ordinance 11-O-11: Dedication of Public Alleys 2408 Orrington Subdivision
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Assistant Director, Community and Economic Development
Subject: Ordinance 11-O-11, accepting the Dedication of Public Alleys as a
Product of Approval of a Plat of Subdivision for 2408 Orrington, the
Former site of Kendall College
Date: February 21, 2011
Recommended Action
Staff recommends approval of Ordinance 11-O-11, including the enclosed Alternative
Proposed Alley Plan (Exhibit B to 11-O-11), conditional upon the developer committing
to construct the proposed alleys as indicated in the attached Public Alley Construction
Agreement (Exhibit D to 11-O-11), to be recorded with the Plat of Subdivision and
Dedication (Exhibit A to 11-O-11). The developer also commits to construct other
proposed public infrastructure and protect trees (Exhibit C to 11-O-11, Tree Protection
Plan) as proposed. The Alternative Proposed Alley Plan was developed by the
Department of Public Works and the Department of Community & Economic
Development in order to respond to the desire to preserve the large oak tree near
Lincoln Street. The Alternative Proposed Alley Plan terminates before the oak tree, but
the City would accept the dedication of the right of way through to Lincoln Street,
thereby becoming the owner of the land upon which the large tree is located.
Funding Source:
The cost of constructing alleys for the proposed subdivision is a developer responsibility.
Discussion
Ordinance 11-O-11 was introduced as accepting the dedication of public alleys included
in the proposed plat of subdivision for 2408 Orrington. Adopting the Alternative
Proposed Alley Plan would protect the tree. Alleys in Evanston are publicly dedicated
alleys allowing the City free reign to address utility, waste services and infrastructure
needs of the City as required. The public alleys are also used by private utilities
including Com Ed, AT&T and Comcast.
Memorandum
Page 337 of 399
The introduction of a private alley complicates service and infrastructure issues and
causes the need to create a private association to maintain the alley. Associations of
this type can be challenged financially if members do not pay their shares of costs.
Private alleys would also generate minimal real estate taxes since they will be assessed
as vacant land.
Legislative History
Ordinance 11-O-11 was introduced on February 14, 2011. A planned development was
approved for this site on September 11, 2006. Alleys were included in the approved site
plan. The property owner, Smithfield, now proposes to develop the site as of right in
compliance with R1 zoning, not making use of the approved planned development. The
property was previously subdivided consistent with the approved planned development
in 2006.
Attachments
Memo from City Attorney, February 21, 2010
Ordinance 11-O-11
Exhibit A: Plat of Subdivision and Dedication
Exhibit B: Alternative Proposed Alley Plan
Exhibit C: Tree Protection Plan
Exhibit D: Public Alley Construction Agreement
Page 338 of 399
- 1 -
To: Honorable Mayor and Members of the City Council
Wally Bobkiewicz, City Manager
From: W. Grant Farrar, City Attorney
Subject: Kendall Subdivision v. Kendall Planned Development (85-O-06)
Date: February 21, 2011
We address questions regarding the general differences between planned
developments and subdivisions, and the process attendant to the former Kendall
College property at 2408 Orrington Avenue that were raised at the February 14, 2011
City Council meeting.
Public Process: Planned Developments are a form of Special Use governed by
Sections 6-3-5 and 6-3-6 of the City Code. After a developer submits a complete
application for a planned development, the application is considered by the Plan
Commission at a public hearing, which is preceded by mailed notice to owners of
property located within 1000’ of the subject property (City Code §6-3-6-8). The Plan
Commission then makes a recommendation to the Planning and Development
Committee of the City Council, which makes a recommendation to the full Council. A
Planned Development must be approved by ordinance (City Code §6-3-6-2).
Subdivisions are governed by Title 4, Chapter 13 of the City Code, which does not
outline any specific notice or public hearing process. They must be discussed and
approved by the City Council (City Code §4-13-1-(B)) and they appear on Council
agendas, as required by the Illinois Open Meetings Act (5 ILCS 120/2-e). The record
reflects that, on September 21, 2010, the Preservation Commission voted 8-0 to
approve the proposed subdivision. On January 19, 2011, SPAARC reviewed and
approved the proposed subdivision. The proposed plat of subdivision was an agenda
item for the 2 most recent P&D meetings. The Code does not permit the Council to
grant any zoning relief pursuant to a subdivision, and prohibits approval of any
subdivision that does not comply with all City ordinances (City Code §4-13-1-(B)).
Kendall Planned Development v. Kendall Subdivision: By adopting Ordinance 85-O-
06, the City Council (1) re-zoned the property at 2408 Orrington from U1 to R1 and (2)
approved a Planned Development for said property. Pursuant to City Code §§6-3-6-5,
6-3-6-6, the ordinance granted relief from certain zoning requirements for the
development, including reduced lot and yard size requirements. Pursuant to City Code
§6-3-5-12, the Council imposed conditions on the Special Use Permit for a Planned
Development, including protection for certain trees on the property.
Memorandum
Page 339 of 399
- 2 -
At this point, the property owner, Smithfield, does not wish to make use of the Special
Use Permit for a Planned Development. To be clear, possession of a Special Use
Permit does not require its implementation, just as one may obtain a building permit and
never commence construction. Instead, the owner seeks to subdivide the property and
sell the lots for individual development.
Consequently, the owner cannot take advantage of the zoning relief granted pursuant to
85-O-06, and the City cannot enforce the conditions placed on development in 85-O-06.
The re-zoning from U1 to R1 remains in effect, as it was a separate Council action from
the grant of the Special Use Permit for a Planned Development. The Council retains its
authority, as a duly-elected Home Rule unit of local government, to approve or
disapprove of the proposed subdivision. The proposed subdivision has been before 4
different public bodies, including Council, over the last 6 months. Transparency and
public participation were achieved during this process.
Page 340 of 399
2/21/2011
1/14/2011
11-O-11
AN ORDINANCE
Accepting the Dedication of a Certain Portion of the Property
Located between Orrington Avenue, Colfax Street,
Sherman Avenue, and Lincoln Street, to the City of Evanston
WHEREAS, Smithfield Properties XXXII, LLC (“Smithfield”), seeks to
subdivide the property bounded by Orrington Avenue, Colfax Street, Sherman Avenue, and
Lincoln Street located in the City of Evanston (the “City”) and commonly known as the
former site of Kendall College (the “Subject Property”), which is legally described in Exhibit
A, attached hereto and made a part hereof, into nineteen (19) lots for future residential
development; and
WHEREAS, Smithfield seeks to provide safe vehicular access between said
lots and the aforementioned public streets by dedicating a portion of the Subject Property to
the City for use as public alleys; and
WHEREAS, at its meeting of September 21, 2010, the Preservation
Commission held a public hearing, pursuant to proper notice, to review the proposed
subdivision and partial dedication of the Subject Property, received testimony and made
written findings pursuant Section 2-9-12 of the Evanston City Code of 1979, as amended
(the “City Code”), that the proposed subdivision met the applicable standards, and
recommended City Council approval thereof; and
WHEREAS, at its meetings of January 24, 2011, and February 14, 2011, the
Planning and Development Committee of the City Council (“P&D Committee”) considered
and discussed the proposed subdivision and partial dedication of the Subject Property,
Page 341 of 399
11-O-11
including the proposed alleyways and protection of trees on the Subject Property, and
recommended City Council approval thereof; and
WHEREAS, the City Council has exhaustively considered citizen input and
participation, and evaluated economic, zoning, planning, land use, due process, and other
relevant factors in the course of its legislative deliberations regarding this Resolution; and
WHEREAS, it is in the best interests of the health, safety, and welfare of
residents of the City to accept the dedication from Smithfield; and
WHEREAS, at its meetings of February 14, 2011 and February 28, 2011, the
City Council considered and adopted the records and recommendations of the P&D
Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City hereby accepts the dedication of the certain
portion of the Subject Property depicted in the attached Plat of Subdivision and Dedication,
attached hereto as Exhibit A and incorporated herein by reference, as public alleyways.
SECTION 2: That Smithfield shall develop and use the Subject Property in
substantial compliance with: all applicable legislation; its testimony and representations to
the Preservation Commission, P&D Committee and the City Council; Exhibit A, the Plat of
Dedication; the Alternate Proposed Alley Plan, attached hereto as Exhibit B and
incorporated herein by reference; the Tree Preservation Plan, attached hereto as Exhibit C
and incorporated herein by reference; and the Public Alley Construction Agreement,
attached hereto as Exhibit D and incorporated herein by reference.
~2~
Page 342 of 399
11-O-11
SECTION 3: That, pursuant to the Tree Preservation Plan, Smithfield: (1)
shall not remove or damage any trees located in the parkway and indicated with green
circles on said Plan, unless the City Manager or his/her designee, in his/her sole
determination, deems it necessary for the safe construction and/or operation of the
alleyways; (2) shall not remove or damage trees located in the front yard of the proposed
lots and indicated with grey circles on said Plan, unless Smithfield demonstrates, to the
satisfaction of the City Manager or his/her designee, in his/her sole determination, that
preserving any tree is infeasible according to generally accepted horticultural and/or
engineering standards; (3) shall stage any future construction on the Subject Property,
which may affect any tree indicated with grey circles on said Plan, through the alleyways;
and (4) shall not remove or damage the fifty-one inch (51”) caliper oak tree, located in the
public alleyway between lots 7 and 8 and near the northwest corner of the Subject
Property.
SECTION 4: That, pursuant to the Public Alley Construction Agreement and
permits issued by the City, Smithfield shall construct the proposed alleys on the Subject
Property, as indicated on the Plat of Subdivision and amended by the Alternate Proposed
Alley Plan.
SECTION 5: That, when necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Smithfield” shall be read as “Smithfield’s agents, assigns, and
successors in interest.”
SECTION 6: That the City Manager or his designee is hereby authorized and
directed to sign any documents necessary to implement this Ordinance.
~3~
Page 343 of 399
11-O-11
SECTION 2 7: That, within sixty (60) days of the effective date of this
ordinance, Smithfield shall record, at its cost, a certified copy of this ordinance, together
with a true and correct plat of said dedication all Exhibits, with the Office of the Recorder of
Deeds in Cook County, Illinois.
SECTION 3 8: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4 9: That this Ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
~4~
Page 344 of 399
11-O-11
EXHIBIT A
PLAT OF SUBDIVISION AND DEDICATION
~5~
Page 345 of 399
Page 346 of 399
11-O-11
EXHIBIT B
ALTERNATE PROPOSED ALLEY PLAN
~6~
Page 347 of 399
Page 348 of 399
11-O-11
EXHIBIT C
TREE PRESERVATION PLAN
~7~
Page 349 of 399
N
0 30
SCALE 1" = 30’
60
COLFAX STREET
LINCOLN STREET
ORRINGTON AVENUESHERMAN AVENUEALLEY 2ALLEY 1 18’ E-E18’ E-E
18’ E-E
18’ E-ELOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 7
LOT 8
LOT 9
LOT 10
LOT 11
LOT 12
LOT 19 LOT 18 LOT 17 LOT 16 LOT 15 LOT 14 LOT 1318’ PUBLIC ALLEY18’ PUBLIC ALLEY
EXH1
0802TREE.DGN
x
xx
x
xxxx
x
x
1
xxxxx
x
x
xxxxx
x TREE PRESERVATION PLAN1
LEGEND
PAVEMENT REMOVAL
ASPHALT PAVEMENT REMOVAL
CURB AND GUTTER/COURTESY WALK REMOVAL
x
EXISTING ON-SITE TREES TO REMAIN IF POSSIBLE
EXISTING PARKWAY TREES TO REMAIN
EXISTING TREES TO BE REMOVED
EVANSTON HOMES RESUBDIVISIONAMURENSE
PHELLODENDRON
17" CAL.
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
33" CAL. (OAK)
QUERCUS SPECIES
30" CAL. (OAK)
QUERCUS MACROCARPA
51" CAL. (OAK)
AMURENSE
PHELLODENDRON
16" CAL.
OCCIDENTALIS
CELTIS
8" CAL.
OCCIDENTALIS
CELTIS
7" CAL.
AMURENSE
PHELLODENDRON
17" CAL.
DELTOIDES
POPULUS
14" CAL.
SPECIES
ACER
28" CAL.
SPECIES
ACER
9" CAL.
SPECIES
ACER
22" CAL.
SPECIES
ACER
11" CAL.
SPECIES
TILIA
14" CAL.
SPECIES
FRAXINUS
24" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
14" CAL.
SPECIES
FRAXINUS
13" CAL.
SPECIES
FRAXINUS
18" CAL.
AMURENSE
PHELLODENDRON
8" CAL.
SPECIES
ULMUS
36" CAL.
TULIPIFERA
LIRIODENDRON
18" CAL.
TULIPIFERA
LIRIODENDRON
24" CAL.
TOTAL TREES: 26
TREES TO BE REMOVED: 2
TREES TO BE PROTECTED: 24
PARKWAY TREE SUMMARY
x x x x x x xx
NOTES:
-BACKFILL ANY HOLES WITH REGULAR ORGANIC/BLACK TOP SOIL
-DRILL GRADE BEAM PIERS UNDER ARBORIST SUPERVISION
-GRADE BEAMS RATHER THAN EXCAVATE FOUNDATIONS
-CONTINUE PROCEDURE DESCRIBED ABOVE
DURING CONSTRUCTION
CONSIDER FERTILIZER/VERTICAL MULCH PROGRAM
-CONSIDER FOLIAR SPRAY PROGRAM IF TREES SHOW ANY DEFICIENCIES
-INITIATE ROOT WATERING PROGRAM
(HEALTH STIMULATOR - INHIBITS SHOOT GROWTH - BETTER WITHSTAND STRESS)
-TREAT WITH GROWTH REGULATOR CAMBISTAT
-PRUNE DEADWOOD
-INSTALL PROTECTION FENCING
-ROOT PRUNING BY LICENSED ARBORIST
BEFORE CONSTRUCTION
OAK TREE PRESERVATION PLAN6.
SATISFACTORY TO THE DIRECTOR OF PUBLIC WORKS . . . 7-2-5-10(A).
BY SUITABLE BOXES OR OTHER PROTECTIVE DEVICES AND IN A MANNER
ALL TREES SHALL BE AMPLY PROTECTED AGAINST INJURY OR DISFIGUREMENT
SHEDS SHALL NOT BE PLACED WITHIN SIX INCHES (6") OF ANY TREE, AND
LOCATION OF MATERIALS, FENCES OR SHEDS: MATERIALS, FENCES OR5.
DESIGN GUIDELINES, TO ENSURE SUCCESSFUL TRANSPLANTS. 6-17-6.
SPECIAL TECHNIQUES SHALL BE USED, AS DESCRIBED IN THE MANUAL OF
ANDPREVENT DAMAGE TO PRESERVED TREES DURING CONSTRUCTION TO
PRECAUTIONS SHALL BE MADE SHALL BE TRANSPLANTED ON SITE. SPECIAL
MANAGEABLE SIZE FOR TRANSPLANTING, AND WITH AN ATTRACTIVE FORM
IF THIS IS NOT POSSIBLE, THOSE EXISTING TREES THAT ARE HEALTHY, OF
.WHEREVER POSSIBLE4. EXISTING TREES SHALL BE PRESERVED IN PLACE
SHALL BE MADE PART OF THE LANDSCAPE PLAN.
FEATURES EXIST AND CAN BE PRESERVED. THE PRESERVATION STATEMENT
SITE AS TO WHETHER DESIRABLE TREE STANDS OR OTHER NATURAL
A TREE PRESERVATION STATEMENT EVALUATING EACH BUILDING
FOR EACH BUILDING PERMIT THERE SHALL BE SUBMITTED3.
SHALL BE REPLACED WITH TOPSOIL AND SOD.
2. DRIVEWAYS AND SIDEWALKS TO BE REMOVED FROM THE PARKWAY
WITH FENCE THROUGHOUT CONSTRUCTION.
1. CONTRACTOR SHALL PROTECT EXISTING TREES IN THE PARKWAY
02/10/11
CENTERLINE OF DUCT
CENTERLINE OF DUCT
"IBT"
T
WATERMAIN STUB
SPEED BUMP
"CAUTION"
"NO PARKING"14"
7"-6"
13"
36"
6"
48"
25"
60"
10"
ML
ML
ML
ML 24"
U
U
ML
25"
U
22"
12"
12"
4"
24"
5"
E
26"
(ROW OF MULTILIMB TREES)
OF REMARKSDATENO.JOB NO.
FILENAME:
DATE:
SHEET NO.DATEREMARKSPhone: (847) 696-4060 Fax: (847) 696-4065Rosemont, Illinois 600189575 W. Higgins Road, Suite 700,PUBLIC ALLEYSEVANSTON, ILLINOIS4208.02BOP Sta = 10+00.00EOP Sta = 13+87.5711+00 12+00 13+00
BOP Sta = 10+00.00
EOP Sta = 14+12.1811+0012+0013+0014+00N:\Projects\4208\4208.02\EXHIBITS\0802tree-preservation.DGN Default User=BKRAVETS
Page 350 of 399
11-O-11
EXHIBIT D
PUBLIC ALLEY CONSTRUCTION AGREEMENT
~8~
Page 351 of 399
107935.2
This Document Prepared By
and After Recording Return to:
Steven D. Friedland
Applegate & Thorne-Thomsen
322 S. Green Street
Suite 400
Chicago, IL 60607
PUBLIC ALLEY CONSTRUCTION AGREEMENT
This Public Alley Construction Agreement (this “Agreement”) is made as of
____________, 2011, by and between Smithfield Properties XXXII, L.L.C., an Illinois
limited liability company (“Developer”) and the City of Evanston, an Illinois home rule
municipality (the “City”).
RECITALS
A. Developer owns that certain block of property in the City of Evanston
bounded by Lincoln Avenue, Orrington Street, Colfax Street, and Sherman Avenue
which is legally described on Exhibit A attached hereto (the “Block”).
B. Developer applied to the City for a Subdivision of the Block, known as the
Evanston Homes Resubdivision (the “Subdivision”). The City approved the Subdivision
on _______________, 2011. Developer recorded the Subdivision with the Cook County
Recorder of Deeds on ___________, 2011 as Document Number ____________.
C. The Subdivision includes a dedication of a new public alley (the “Alley”).
D. The Developer is responsible for paying for and constructing the
improvements to the Alley in accordance with plans and specifications approved by the
City (the “Plans”).
NOW, THEREFORE, in consideration of the mutual promises and agreements
herein contained and other good and valuable consideration, Developer and the City
covenant and agree as follows:
1) Construction of the Alley. Developer covenants and agrees to construct the Alley at
Developer’s sole cost and expense in accordance with the Plans. Subject to the
approval of the Plans by the City, Developer will promptly commence construction of
Page 352 of 399
2
the Alley and diligently proceed to complete such construction, provided that
Developer covenants to complete construction of the Alley in accordance with the
Plans not later than two (2) years after the date the City approves the Plans.
2) License to Construct Alley. The City hereby grants Developer, and Developer’s
contractors, a license to construct the Alley in accordance with the Plans.
3) Insurance. Developer, at its sole cost and expense, shall maintain and keep in effect
and shall cause its contractor’s to maintain and keep in effect, comprehensive
commercial general liability insurance in the minimum amount of $2,000,000,
covering, without limitation, any liability for personal injury, bodily injury (including,
without limitation, death) and property damage arising out of Developer’s acts or
omissions in connection with the construction of the Alley. All general liability
policies of insurance required herein shall name the City as an additional insured.
4) Certificate of Completion. Developer shall request from the City a certificate of
completion ("Certificate of Completion") upon the completion of the Alley in
accordance with the Plans. Within forty-five (45) days after receipt of a written
request by Developer for a Certificate of Completion, the City shall provide
Developer with either the Certificate of Completion or a written statement indicating
in adequate detail how Developer has failed to complete the Alley in conformity with
the Project, or is otherwise in default, and what measures or acts will be necessary, in
the opinion of the City, for Developer to take or perform in order to obtain the
Certificate of Completion. The Certificate of Completion shall be in recordable form,
and shall, upon recording, constitute a conclusive determination of satisfaction and
termination of the covenants in this Agreement with respect to Developer’s
obligations to construct the Alley.
5) Building Permits. Prior to the issuance of the Certificate of Completion, the City
shall have no obligation to issue a building permit for a single family home to be
constructed on the Block.
6) Successors and Assigns. This Agreement shall be binding upon and inure to the
benefit of the parties hereto and their respective successors and assigns.
7) Counterparts. This Declaration may be executed in counterparts, each of which upon
such execution shall be deemed an original.
[Signatures on following pages]
Page 353 of 399
3
SIGNATURE PAGE
Developer and the City have caused this Agreement to be executed and
delivered as of the date first above written.
Developer:
Smithfield XXXII, L.L.C., an Illinois
limited liability company
HARRIS MANAGEMENT, LTD.
By:
Name:
Its: A Manager
NORWOL CORPORATION
By:
Name:
Its: A Manager
The City:
City of Evanston, a home rule unit of local
government located in Cook County, Illinois
By:
Name: Wally Bobkiewicz
Its: City Manager
Page 354 of 399
4
STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of HARRIS
MANAGEMENT, LTD, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of NORWOL
CORPORATION, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
Page 355 of 399
5
STATE OF ILLINOIS )
) ss.
COUNTY OF COOK )
I, _____________________, a Notary Public, in and for said County, in the State
aforesaid, DO HEREBY CERTIFY THAT Wally Bobkiewicz, City Manager of the City
of Evanston, is personally known to me to be the same person whose name is subscribed
to the foregoing instrument as such City Manager, appeared before me this day in person
and acknowledged that he signed and delivered said instrument as his own free and
voluntary act and as the free and voluntary act of said company, for the uses and purposes
there set forth.
GIVEN under my hand and official seal, this ____ day of _______________,
2011.
____________________________________
Notary Public
My Commission Expires: ____________________________
Page 356 of 399
107935.1
EXHIBIT A
LEGAL DESCRIPTION
Page 357 of 399
For City Council meeting of February 28, 2011 Item P6
Ordinance 16-O-11: Extension of Time to Obtain a Building Permit at 1200 Davis St
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Assistant Director Community and Economic Development
Dominick Argumedo, Zoning Planner
Subject: Recommendation to approve Ordinance 16-O-11, an amendment to Ordinance
17-O-09, extending the date by 90 days that a building permit must be obtained
Date: February 3, 2011
Recommended Action
Staff recommends approval of Ordinance 16-O-11, an amendment to 17-O-09 to allow for an
additional 90 days for Roycemore School to obtain a building permit. The new deadline will
be June 1, 2011 instead of March 1, 2011. This ordinance was introduced at the February
14, 2011 City Council meeting.
Summary
Ordinance 17-O-09 amended the zoning map to rezone 1200 Davis Street from O1 Office to
R4 General Residential. The ordinance further granted a special use permit to operate a
private educational institution and variances to for street yard setback and impervious
surface coverage to construct a building addition. The City Council adopted this ordinance on
March 9, 2009. Section 7 of the approved ordinance stated the applicant shall have until
March 1, 2011 to obtain a building permit for the private educational institution at 1200 Davis
Street. The applicant now seeks an extension to June 1, 2011 to obtain a building permit.
Legislative History
March 9, 2009 – City Council adopted ordinance 17-O-09
January 14, 2009 – Plan Commission and Zoning Board of Appeals make recommendation
to approve zoning map amendment, special use permit and required variances
Attachments
Ordinance 16-O-11
Applicant Letter Requesting Time Extension
Ordinance 17-O-09
Memorandum
Page 358 of 399
Page 359 of 399
Page 360 of 399
Page 361 of 399
Page 362 of 399
Page 363 of 399
Page 364 of 399
Page 365 of 399
Page 366 of 399
Page 367 of 399
Page 368 of 399
Page 369 of 399
Page 370 of 399
For City Council meeting of February 28, 2011 Item P7
Ordinance 17-O-11: Amending Green Building Ordinance
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager
Steve Griffin, Director Community and Economic Development
Catherine Hurley, Sustainable Programs Coordinator
Subject: Ordinance 17-O-11, Codifying and Amending Ordinance 14-O-09
“Green Building Ordinance”
Date: February 23, 2011
Recommended Action:
Staff recommends passage of Ordinance 17-O-11, Codifying and Amending Ordinance
14-O-09, as Amended by Ordinance 124-O-09. This amendment provides for an
alternate compliance with the City’s goal of Leadership in Energy and Environmental
Design (LEED) Silver certification on buildings/construction falling under this regulation.
Funding Source:
N/A
Summary:
Ordinance 17-O-11 which codified and amended Ordinance 14-O-09, the “Green
Building Ordinance” was presented at the City Council meeting on February 14th as Item
P5. Included in Ordinance 17-O-11 is the modification of language to incorporate
relevant LEED Rating systems and add a provision which would allow a developer to
request that City Council grant a reduction in the requirements of the Ordinance.
Alderman Rainey suggested that Ordinance 17-O-11 be amended to increase the
square foot threshold from 10,000 to 20,000 square feet and City Council approved this
amendment. City Council also asked the City Manager to convene a meeting with
representatives from the environmental, building and development community to obtain
input on Ordinance 17-O-11.
Staff convened a meeting on Wednesday February 23rd with representatives from the
Environment Board, Citizens’ Greener Evanston, and the 2009 Green Building
Ordinance Committee to discuss Ordinance 17-O-11. Attendees included Alderman
Rainey and Alderman Burrus; community members Joel Freeman, Nathan Kipnis,
Leonard Sciarra, Elizabeth Kinney, Susan Besson, Nicolai Schousboe, Ron Fleckman,
Memorandum
Page 371 of 399
Page 2 of 3
Dave Olson, Christopher Thomas, and Andrew Spatz; and City Staff Steve Griffin,
Director of Community and Economic Development and Catherine Hurley, Sustainable
Programs Coordinator.
The goal of the meeting was to discuss the City’s existing Green Building Ordinance
and the need to balance economic development with the City’s commitment to
promoting sustainable development within Evanston. The group discussed two topics
which were the key points of disagreement in Ordinance 17-O-11. These include a
provision for a reduction in the requirements and the square foot thresholds for which
the ordinance would apply.
Ordinance 17-O-11 proposed at the City Council meeting on February 14th included a
provision which would allow a developer to ask City Council for a reduction in the
requirements of the Green Building Ordinance. The consensus at the February 23rd
community meeting was the Green Building Ordinance should have a prescribed and
transparent method of compliance. In addition, the enforcement should use existing
systems in place or rely on external third-party verification. Thus the option to allow a
reduction in requirements has been removed from proposed Ordinance 17-O-11.
Prior to passage of the original Green Building Ordinance in 2009, the threshold of
10,000 square foot was selected as a compromise after research and analysis was
conducted. This size of building is large enough to achieve cost-effective energy
savings through enhanced efficiency measures. Based on historic building permit data,
during a normal construction period in Evanston approximately 6-7 buildings per year
would be subject to the Green Building Ordinance at this threshold. Buildings greater
than 20,000 square feet use significantly more energy and have a larger impact on the
community. These buildings should be required to meet established green building
standards. The 10,000 square foot threshold has been retained in proposed Ordinance
17-O-11 for City-Owned facilities. Recommended changes for commercial and multi-
family building thresholds are described below.
The need for flexibility in implementing green building practices was determined to be
most needed for private developments which fall between 10,000 and 20,000 square
feet of new construction or major renovations. In this category, the overall cost of the
typical project is low enough that the design enhancements, equipment and material
changes and administrative part of designing and constructing a LEED certified project
could impact the feasibility of the project.
The existing Green Building Ordinance allows for flexibility within interior renovation
projects by allowing a project to employ a prescribed set of measures from the
Evanston Sustainable Building Measures for Interior Renovations (ESBMIR) list based
on the building size. The ESBMIR was thoroughly researched and developed by
representatives from the environmental, building and development community. While
this list was developed for inclusion in the interior renovation section of the ordinance,
the measures are applicable to new construction projects and could be further adapted
to incorporate additional items relevant to new construction projects.
A revision to Ordinance 17-O-11 proposed at the February 14th City Council meeting
has been developed by Staff which incorporates the ideas from the February 23rd
Page 372 of 399
Page 3 of 3
community meeting and is provided as an attachment to this memo. The version of
Ordinance 17-O-11 introduced and amended at the February 14th City Council meeting
has not been included as an effort to provide clarity. Copies of the proposed
amendments to Ordinance 17-O-11 from the February 14th meeting will be available at
the City Council meeting on February 28th.
A list of revised changes to the Green Building Ordinance included in Ordinance 17-O-
11 is listed below.
• Add Chapter 25 to Title 4, to be called “Green Building Ordinance”.
• Update language to account for using the LEED rating system which is
applicable to the said project.
• Modify the requirement for new construction and major renovations of
commercial and multi-family buildings between 10,000 to 20,000 square feet to
achieve LEED Silver Rating or better or employ 15 measures from the ESBMIR.
• Modify the requirement for new construction and major renovations of
commercial and multi-family buildings greater than 20,000 square feet to meet
LEED Silver or better.
Staff recommends holding further discussions on the ESBMIR list and coming back to
City Council with recommended additions or modifications to customize the list for new
construction and major renovation projects.
Legislative History:
The Green Building Ordinance 14-O-09 was introduced to Evanston City Council on
June 8, 2009 and was adopted on October 26, 2009. On December 14, 2009
Ordinance 124-O-09 Amending Ordinance 14-O-09 is adopted by Evanston City
Council.
Attachments:
Ordinance 17-O-11
February 14th City Council Agenda Item P5 – Green Building Ordinance
Page 373 of 399
2/24/2011
2/8/2011
17171717----OOOO----11111111
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Codifying and Amending Ordinance 14-O-09,
as Amended by Ordinance 124-O-09,
by Enacting a New Title 4, Chapter 25 of the City Code,
“Green Building Ordinance”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Title 4 of the Evanston City Code of 1979, as
amended, is hereby further amended by enacting a new Chapter 25 thereof,
"Green Building Ordinance", to read as follows:
4-25-1: PURPOSE:
The purpose of this Chapter is to promote the public health, safety, and welfare
by requiring that certain new construction projects, and the renovation of certain
existing buildings, within the City of Evanston, employ sustainable design
practices and/or building materials to promote energy conservation and improve
environmental quality.
4-25-2: DEFINITIONS:
For the purpose of this Chapter, unless the context requires otherwise, the
following terms shall have the following meanings:
ADDITION: Any portion added to an existing building.
BUILDING OFFICIAL: As defined in Section 4-2-2 of this Code.
COMMERCIAL: All uses as defined and included in the scope of the International
Building Code as adopted by the City.
ESBMIR: The City of Evanston Sustainable Building Measures for Interior
Renovations.
Page 374 of 399
17-O-11
~2~
INTERIOR RENOVATION: Interior alteration, including remodeling, rehabilitation,
or work otherwise contained mainly within the interior of a structure; this shall not
include work for the sole purpose of improving a building system, such as HVAC,
electrical, or plumbing.
LEED: The USGBC Leadership in Energy and Environmental Design Green
Building Rating System™.
SQUARE FEET: The gross square footage being constructed or renovated as
listed on the building permit.
USGBC: The United States Green Building Council.
4-25-3: NEW CONSTRUCTION AND ADDITION REQUIREMENTS:
New construction and additions ten thousand square feet (10,000 sq. ft.) or
greater to City-owned or fully or partly City-financed buildings, and new
construction and additions ten thousand square feet (10,000 sq. ft.) or greater to
all commercial and multi-family buildings, shall employ, as specified hereinafter,
either ESBMIR or the version of the LEED for New Construction and Major
Renovations (“LEED-NC”) Rating System applicable to said project in effect one
hundred eighty (180) days prior to the date of application for a building permit,
and shall achieve the following level of LEED certification:
(A) for City-owned or City-financed facilities: LEED Silver Rating or higher;
(B) for all commercial and multi-family buildings greater than twenty
thousand square feet (20,000 sq. ft.): LEED Silver Rating or higher.
(C) for all commercial and multi-family buildings ten thousand square feet
(10,000 sq. ft.) to twenty thousand square feet (20,000 sq. ft.): LEED
Silver Rating or higher, or employ fifteen (15) ESBMIR measures.
4-25-4: INTERIOR RENOVATION REQUIREMENTS:
Interior renovations of all City-owned or City-financed facilities, all commercial
buildings, and all multi-family buildings shall:
(A) employ the version of the LEED for Commercial Interiors (“LEED-CI”)
Rating System applicable to said project in effect one hundred eighty
(180) days prior to the date of application for a building permit and that
each project shall achieve Silver Rating or higher of LEED certification; or
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(B) employ the version of the ESBMIR, included herein as Appendix A to this
Chapter, in effect one hundred eighty (180) days prior to the date of
application for a building permit and that each project shall employ no
fewer than:
1. three (3) ESBMIR measures for projects less than five thousand
square feet (5,000 sq. ft.);
2. five (5) ESBMIR measures for projects five thousand square feet
(5,000 sq. ft.) to twenty thousand square feet (20,000 sq. ft.);
3. seven (7) ESBMIR measures for projects greater than twenty
thousand square feet (20,000 sq. ft.).
4-25-5: REQUIREMENT REDUCTIONS:
A developer who presents clear and convincing financial evidence to the
Planning and Development Committee of the City Council that full compliance
with Sections 3 and/or 4 of this Chapter would render the proposed project
financially infeasible may seek a reduction in the requirements as to render the
project financially feasible. If a developer requests such a reduction, he/she shall
provide a detailed explanation that demonstrates the financial infeasibility of full
compliance with said requirements. If the Committee votes to recommend such
a reduction, the City Council shall consider, at its next regularly-scheduled
meeting, an ordinance that grants said reduction and specifies how the developer
shall comply with the terms of Sections 3 and/or 4 of this Chapter.
4-25-5: DEVELOPER MEETINGS:
The City shall meet with developers of projects that will be covered by the terms
of this Chapter to discuss possible incentives, including expedited plan review or
financial assistance for the costs that may be associated with such a LEED
Certified Silver project. Such meetings shall occur prior to any such developer
making a permit application.
4-25-6: SUBMISSIONS:
(A) Any developer who proposes a project that, pursuant to this Chapter,
must be certified LEED Silver or higher, shall submit to the Building
Official, as a required part of any application for a building permit related
to the project:
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1. a proposed USGBC LEED credit checklist, signed by an
accredited LEED Professional, that identifies the LEED credits the
developer intends to pursue for the project, the parties responsible
for each credit, and a brief description of how each credit shall be
earned; and
2. documentation that said project has been registered with USGBC.
(B) Any developer who proposes an interior renovation project that proceeds
pursuant to Section 4-(B) hereof employs ESBMIR instead of LEED shall
submit to the Building Official, as a required part of any application for a
building permit related to the project, a completed ESBMIR checklist that
identifies the sustainable building measures the applicant shall employ.
(C) Any developer who proposes a project that, pursuant to Section 5 of this
Chapter, receives a reduction that reduces the number of LEED credits
required below the minimum number required for LEED certification, shall
submit a revised USGBC LEED Credit Checklist and documentation that
indicates the LEED credits the project shall pursue and a fee equal to
seventy-five percent (75%) of the fee USGBC would require to review the
project, to offset staff time to review the submission, which, but for the
reduction, would be reviewed by the USGBC instead of City staff.
4-25-7: POST-CONSTRUCTION REVIEW:
(A) For any project that must be certified LEED Silver or higher pursuant to
this Chapter, the developer shall submit to the Building Official a
completed USGBC LEED Design Phase Review Approval letter before
the Building Official may issue a Final Certificate of Occupancy (“FCO”)
for the project. The Building Official may request documentation related
to the LEED credits earned prior to issuing the FCO.
(B) For any interior renovation project that proceeds employs ESBMIR
measures pursuant to Section 4-(B) of this Chapter, the developer shall
submit sufficient documentation to the Building Official, as a required part
of any application for a building permit related to the project, a completed
ESBMIR checklist that identifies the sustainable building measures the
applicant shall employ. The Building Official shall require documentation
for him/her to ascertain which of measures the developer actually
employed and before the Building Official may issue a Final Certificate of
Occupancy (“FCO”) for the project. The Building Official may withhold a
Final Certificate of Occupancy (“FCO”) if fewer measures were employed
than required by Section 4-(B) of this Chapter.
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(C) For any project that receives a reduction pursuant to Section 5 of this
Chapter that reduces the number of LEED credits required below the
minimum number required for LEED certification, the developer shall
submit to the Building Official a USGBC LEED Credit Checklist and
supplemental documentation that indicates the LEED credits the project
pursued before the Building Official may issue a Final Certificate of
Occupancy (“FCO”) for the project. The Building Official may request
additional related documentation prior to issuing the FCO.
4-25-8: PENALTIES:
(A) USGBC-Certified Projects:
1. For any project that must be certified LEED Silver or higher
pursuant to this Chapter, the developer of said project shall
demonstrate compliance with the applicable LEED requirements by
means of an independent report provided by the USGBC. Should a
project fail to obtain the required LEED certification, the developer
of said project, or its agents, successors, or assigns, shall owe the
City a penalty to be calculated by the following formula:
P = [(LSM-CE) / LSM] x CV x 0.75%
P is the Penalty in dollars; LSM is the minimum credits needed to
earn a LEED Silver rating, or LEED Silver Minimum; CE is the
number of Credits Earned as documented in the USGBC report;
and CV is the Construction Value as set forth in the building permit
for the project.
(B) 2. Any such developer shall have two (2) years from the date of the
issuance of the project’s FCO temporary certificate of occupancy to
supply to the Building Official the independent report from the
USGBC certifying the project’s LEED certification. Should any such
developer fail to submit such a report in the time allowed, it shall
owe the City a penalty calculated pursuant to Section 8-(A)-1 of this
Chapter with a CE equal to zero (0).
(C) 3. If there is a dispute as to whether the project has complied with the
applicable requirements set forth in Section 2 and/or 3 this Chapter,
or if the developer requires more time, the developer may appeal to
the City Manager or his/her designee. The City Manager may
reduce a penalty in whole or in part for good cause shown, taking
into consideration the failure to comply with said requirements and
the project’s impact on the City.
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(B) Reduced LEED Credit Projects:
1. For any project that receives a reduction pursuant to Section 5 of
this Chapter that reduces the number of LEED credits required
below the minimum number required for LEED certification, the
developer of said project shall demonstrate compliance with this
Chapter. Should a project fail to demonstrate the required LEED
certification, the developer of said project, or its agents,
successors, or assigns, shall owe the City a penalty to be
calculated by the following formula:
P = [(RM-CE) / RM] x CV x 0.75%
P is the Penalty in dollars; RM is the minimum number of LEED
credits required by City Council pursuant to a reduction, or
Reduced Minimum; CE is the number of Credits Earned as
documented; and CV is the Construction Value as set forth in the
building permit for the project.
2. Any such developer shall have six (6) months from the date of the
issuance of the project’s temporary certificate of occupancy to
supply to the Building Official the documentation that demonstrates
the project’s compliance with this Chapter. Should any such
developer fail to submit such a report in the time allowed, it shall
owe the City a penalty calculated pursuant to Section 9-(B)-1 of this
Chapter with a CE equal to zero (0).
3. If there is a dispute as to whether the project has complied with the
applicable requirements set forth in this Chapter, or if the developer
requires more time, the developer may appeal to the City Manager
or his/her designee. The City Manager may reduce a penalty in
whole or in part for good cause shown, taking into consideration the
failure to comply with said requirements and the project’s impact on
the City.
(C) ESBMIR Projects:
1. For any interior renovation project that employs ESBMIR pursuant
to this Chapter, the developer of said project shall demonstrate
compliance with this Chapter. Should a project fail to demonstrate
the required number of ESBMIR measures, the developer of said
project, or its agents, successors, or assigns, shall owe the City a
penalty to be calculated by the following formula:
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P = [(EM-MU) / EM] x CV x 0.75%
P is the Penalty in dollars; EM is the minimum number of ESBMIR
Measures required; MU is the number of ESBMIR Measures used
as documented, or Measures Used; and CV is the Construction
Value as set forth in the building permit for the project.
2. Any such developer shall have six (6) months from the date of the
issuance of the project’s temporary certificate of occupancy to
supply to the Building Official the documentation that demonstrates
the project’s compliance with this Chapter. Should any such
developer fail to submit such a report in the time allowed, it shall
owe the City a penalty calculated pursuant to Section 9-(C)-1 of this
Chapter with an MU equal to zero (0).
3. If there is a dispute as to whether the project has complied with the
applicable requirements set forth in this Chapter, or if the developer
requires more time, the developer may appeal to the City Manager
or his/her designee. The City Manager may reduce a penalty in
whole or in part for good cause shown, taking into consideration the
failure to comply with said requirements and the project’s impact on
the City.
(B) The City shall invest any monies collected pursuant to this Section in a
fund, established hereby, to be called the Sustainable Evanston Fund (the
“Fund”). Monies deposited in the Fund shall be used exclusively to
support the City’s Office of Sustainability, provide technical assistance and
plan review for proposed green buildings, support education, training and
outreach to the public and private sectors on green building practices, and
other initiatives designed to support environmental sustainability. The City
Manager shall administer the Fund in accordance with the City’s
investment policy.
4-25-9: HISTORIC PRESERVATION:
The terms of this Chapter shall neither limit nor prohibit the applicability of the
terms of Title 2, Chapter 9 of the City Code, as amended (the “Historic
Preservation Ordinance”), to any construction or renovation project.
4-25-10: RECOMMENDATIONS:
The City encourages ongoing training regarding green building practices for all
City project managers, operation staff, and maintenance staff who supervise
building design, construction, and operations, and the application of LEED
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criteria sustainable building practices to any construction or renovation project
not subject to this Chapter, whenever such application is practicable
4-25-11: SEVERABILITY:
If any provision of this Chapter or application thereof to any person or
circumstance is held unconstitutional or otherwise invalid, such invalidity shall not
affect other provisions or applications of this Chapter that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this Chapter is severable.
APPENDIX A: Evanston Sustainable Building Measures for Interior Renovations
Each bullet point below shall count for one measure unless otherwise noted
below. Applicants may choose measures from various categories or several
from one category.
Stormwater Management:
• All hardscape no less than 50% permeable.
Water Use:
• All plumbing fixtures - use WaterSense labeled as applicable.
• Install a greywater or stormwater harvesting system.
Lighting:
• Install automatic daylighting controls in no less than 50% of interior spaces
within 15 feet of perimeter.
• Exceed the Lighting Power Density (LPD’s) of the current City of Evanston
Energy Code by no less than 5%. Compliance to be shown using
COMcheck.
Mechanical:
• All warm air combustion furnaces: minimum Annual Fuel Utilization
Efficiency (AFUE) of 90%.
• All Air Conditioners and Condensing Units < 65,000 btu/h: minimum SEER
rating of 15.
• All Electronically Operated Unitary Air Conditioners and Condensing Units
> 65,000 btu/h: minimum EER rating of 12.
• Commission the mechanical and lighting systems in accordance with
ASHRAE guideline 0.
• Provide mechanical, lighting and miscellaneous electrical system
monitoring with the capability to log the data for a minimum of 1 year.
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• Perform Retro Commissioning under the Energy Star program for existing
commercial building guidelines.
• Provide for 3% of the building annual energy use with onsite renewable
energy production.
• Register and obtain Building Operator Certification via the Midwest Energy
Efficiency Alliance (MEEA) Program.
Building Enclosure:
• Exceed the prescriptive envelope provisions of current City of Evanston
Energy Code by no less than 17.5%. Compliance shall be shown using
COMcheck.
• Exceed the prescriptive envelope provisions of current City of Evanston
Energy Code by no less than 35%. Compliance shall be shown using
COMcheck. (Worth 2 measures)
• Install an Energy Star-compliant roof.
• Provide a vegetative roof over no less than 20% of the roof area.
Materials and Resources:
• Building reuse – maintain no less than 75% of existing walls, floors and
roof.
• Building reuse – maintain no less than 50% of non-shell elements.
• No less than 75% of all new wood to be Forest Stewardship Council (FSC)
certified.
• Reuse of resources – no less than 10% of project materials (sell, donate,
reuse)
a. Non-code windows for non-conditioned space;
b. Lumber, wood scraps, reusable forms;
c. Unused supplies;
d. Fixtures and appliances.
• Use of recycled content materials – no less than 10% of project materials.
• Use of recycled content materials – no less than 20% of project materials.
(Worth 2 measures)
• Local/Regional Materials – No less than 10% of project materials or
products that have been extracted, harvested or recovered, as well as
manufactured, within 500 miles of the project site.
• Use 40 – 50 year material rated for roof replacements.
• Rapidly Renewable Materials - no less than 2.5% of the project.
Interior Finishes:
• Use low VOC finishes (Worth 1 measure for every 2 of the following):
a. All paints and coatings;
b. All field applied adhesives;
c. All carpeting;
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d. All furniture systems - Greenguard Certified;
e. All composite wood shall be free from urea-formaldehyde.
SECTION 2: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 3: That this ordinance shall be in full force and effect
from and after its passage, approval, and publication in the manner
provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, City Attorney
Page 383 of 399
For City Council meeting of February 14, 2011 Item P5
Ordinance 17-O-11: Amending Green Building Ordinance
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager
Steve Griffin, Director Community and Economic Development
Catherine Hurley, Sustainable Programs Coordinator
Subject: Ordinance 17-O-11, Codifying and Amending Ordinance 14-O-09
“Green Building Ordinance”
Date: February 7, 2011
Recommended Action:
Staff recommends passage of Ordinance 17-O-11, Codifying and Amending Ordinance
14-O-09, as Amended by Ordinance 124-O-09. This amendment provides for an
alternate compliance with the City’s goal of Leadership in Energy and Environmental
Design (LEED) Silver certification on buildings/construction falling under this regulation.
Funding Source:
N/A
Summary:
The City’s Green Building Ordinance currently calls for all commercial and multi-family
buildings and City-owned or City-financed facilities to employ the US Green Building
Council (USGBC) “LEED for New Construction” rating system for new construction and
renovations greater than 10,000 square feet. At the time the original ordinance was
adopted in 2009, the City decided to measure compliance through the LEED rating
system. Upon adoption of the ordinance, the City Council expressed a desire for staff to
report back on how this Ordinance may impact economic development in the current
economy (see Attached December 8, 2009 memo to City Council).
Since this adoption staff has increased our in-house understanding and expertise on
green buildings. As such staff has completed a review of the ordinance and potential
impacts. The first observation is that the Green Building Ordinance is not codified or
incorporated into the main body of our City code. As a result, Title 4 – Building
Regulations does not have any reference to the Green Building Ordinance.
Memorandum
Page 384 of 399
Page 2 of 3
In addition, staff has reviewed the current set of LEED Green Building rating systems
and discovered additional rating systems that are applicable to new construction and
major renovations projects. These LEED rating systems have been customized to be
more appropriate for non-commercial and non-residential projects such as schools,
health care facilities and retail projects.
Evanston is currently a leader in encouraging Green Buildings for our major
construction activities. However the current economy clearly points to the need for
every City to pursue their redevelopment goals in a consistent yet flexible manner for all
types of new construction. The Community and Economic Development Department is
working diligently to protect our current business base, as well as attract new
businesses to the City. While some developers view our progressive stance on the
environment as an opportunity, others view it as a competitive disadvantage compared
to neighboring communities. Potential businesses interested in Evanston have
identified the Green Building Ordinance as a specific disincentive to locate here over the
past year.
Staff conducted research to understand how the City’s ordinance compares regionally
and nationwide and reviewed a white paper developed by the Center for Climate
Change Law at the Columbia Law School which reviews municipal green building
ordinances in the United States. Of the 198 municipal green building ordinances
reviewed, only 61 ordinances or 30% contained standards for private construction. In
addition, over 50% of all the ordinances provided some type of exemption with the most
common being an exemption for hardship or infeasibility.
Staff is proposing amendments to the Green Building Ordinance that provide the City
Council with a comprehensive tool that can be used to promote Green Building while
addressing special situations on a case-by-case basis that balance both the
environmental benefit of Green Building with the need to attract and retain businesses.
This framework would allow City Council to provide a reduction in the Requirements of
the Green Building Ordinance but still support the development of Green Projects.
Specific changes to the Green Building Amendment are listed below.
• Add Chapter 25 to Title 4, to be called “Green Building Ordinance”.
• Update language to account for using the LEED rating system which is
applicable to the said project.
• Create a process to allow for consideration and special granting of a reduction in
the requirements of the ordinance for cases where full compliance renders the
project infeasible.
• The reduction in requirements could include a reduced LEED Certification Level
(down from Silver to Certified), allowing the developer to submit verification of
LEED credits to the City in stead of going for full USGBC certification or allowing
for a lower number of LEED points below the Certified Level. In this case, the
developer would also submit credit verification information to the City.
• In any case where the developer would not go for full USGBC Certification but
submit documentation to the City, the City would charge a fee for reviewing the
submittal from the developer which would equal 75% of the USGBC certification
fee, payable to the Sustainable Evanston Fund.
Page 385 of 399
Page 3 of 3
Legislative History:
The Green Building Ordinance 14-O-09 was introduced to Evanston City Council on
June 8, 2009 and was adopted on October 26, 2009. On December 14, 2009
Ordinance 124-O-09 Amending Ordinance 14-O-09 is adopted by Evanston City
Council.
Attachments:
Ordinance 17-O-11
December 8, 2009 memo to City Council
Page 386 of 399
2/8/2011
17171717----OOOO----11111111
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Codifying and Amending Ordinance 14-O-09,
as Amended by Ordinance 124-O-09,
by Enacting a New Title 4, Chapter 25 of the City Code,
“Green Building Ordinance”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Title 4 of the Evanston City Code of 1979, as
amended, is hereby further amended by enacting a new Chapter 25 thereof,
"Green Building Ordinance", to read as follows:
4-25-1: PURPOSE:
The purpose of this Chapter is to promote the public health, safety, and welfare
by requiring that certain new construction projects, and the renovation of certain
existing buildings, within the City of Evanston, employ sustainable design
practices and/or building materials to promote energy conservation and improve
environmental quality.
4-25-2: DEFINITIONS:
For the purpose of this Chapter, unless the context requires otherwise, the
following terms shall have the following meanings:
ADDITION: Any portion added to an existing building.
BUILDING OFFICIAL: The City Manager or his/her designee.
COMMERCIAL: All uses as defined and included in the scope of the International
Building Code as adopted by the City.
ESBMIR: The City of Evanston Sustainable Building Measures for Interior
Renovations.
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INTERIOR RENOVATION: Interior alteration, including remodeling, rehabilitation,
or work otherwise contained mainly within the interior of a structure; this shall not
include work for the sole purpose of improving a building system, such as HVAC,
electrical, or plumbing.
LEED: The USGBC Leadership in Energy and Environmental Design Green
Building Rating System™.
SQUARE FEET: The gross square footage being constructed or renovated as
listed on the building permit.
USGBC: The United States Green Building Council.
4-25-3: NEW CONSTRUCTION AND ADDITION REQUIREMENTS:
New construction and additions ten thousand square feet (10,000 sq. ft.) or
greater to City-owned or fully or partly City-financed buildings, and new
construction and additions 10,000 square feet or greater to all commercial and
multi-family buildings, shall employ the version of the LEED for New Construction
and Major Renovations (“LEED-NC”) Rating System applicable to said project in
effect one hundred eighty (180) days prior to the date of application for a building
permit, and shall achieve the following level of LEED certification:
(A) for City-owned or City-financed facilities: Silver Rating or higher;
(B) for all commercial and multi-family buildings: Silver Rating or higher.
4-25-4: INTERIOR RENOVATION REQUIREMENTS:
Interior renovations of all City-owned or City-financed facilities, all commercial
buildings, and all multi-family buildings shall:
(A) employ the version of the LEED for Commercial Interiors (“LEED-CI”)
Rating System applicable to said project in effect one hundred eighty
(180) days prior to the date of application for a building permit and that
each project shall achieve Silver Rating or higher of LEED certification; or
(B) employ the version of the ESBMIR, included herein as Appendix A to this
Chapter, in effect one hundred eighty (180) days prior to the date of
application for a building permit and that each project shall employ no
fewer than:
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1. three (3) ESBMIR measures for projects less than five thousand
square feet (5,000 sq. ft.);
2. five (5) ESBMIR measures for projects five thousand square feet
(5,000 sq. ft.) to twenty thousand square feet (20,000 sq. ft.);
3. seven (7) ESBMIR measures for projects greater than twenty
thousand square feet (20,000 sq. ft.).
4-25-5: REQUIREMENT REDUCTIONS:
A developer who presents clear and convincing financial evidence to the
Planning and Development Committee of the City Council that full compliance
with Sections 3 and/or 4 of this Chapter would render the proposed project
financially infeasible may seek a reduction in the requirements as to render the
project financially feasible. If a developer requests such a reduction, he/she shall
provide a detailed explanation that demonstrates the financial infeasibility of full
compliance with said requirements. If the Committee votes to recommend such
a reduction, the City Council shall consider, at its next regularly-scheduled
meeting, an ordinance that grants said reduction and specifies how the developer
shall comply with the terms of Sections 3 and/or 4 of this Chapter.
4-25-6: DEVELOPER MEETINGS:
The City shall meet with developers of projects that will be covered by the terms
of this Chapter to discuss possible incentives, including expedited plan review or
financial assistance for the costs that may be associated with such a LEED
Certified Silver project. Such meetings shall occur prior to any such developer
making a permit application.
4-25-7: SUBMISSIONS:
(A) Any developer who proposes a project that, pursuant to this Chapter,
must will be LEED-certified LEED Silver or higher, shall submit to the
Building Official, as a required part of any application for a building
permit related to the project:
1. a proposed USGBC LEED credit checklist, signed by an
accredited LEED Professional, that identifies the LEED credits the
developer intends to pursue for the project, the parties responsible
for each credit, and a brief description of how each credit shall be
earned; and
2. documentation that said project has been registered with USGBC.
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(B) Any developer who proposes an interior renovation project that proceeds
pursuant to Section 4-(B) hereof employs ESBMIR instead of LEED shall
submit to the Building Official, as a required part of any application for a
building permit related to the project, a completed ESBMIR checklist that
identifies the sustainable building measures the applicant shall employ.
(C) Any developer who proposes a project that, pursuant to Section 5 of this
Chapter, receives a reduction that reduces the number of LEED credits
required below the minimum number required for LEED certification, shall
submit a revised USGBC LEED Credit Checklist and documentation that
indicates the LEED credits the project shall pursue and a fee equal to
seventy-five percent (75%) of the fee USGBC would require to review the
project, to offset staff time to review the submission, which, but for the
reduction, would be reviewed by the USGBC instead of City staff.
4-25-8: POST-CONSTRUCTION REVIEW:
(A) For any project that must be is LEED-certified LEED Silver or higher
pursuant to this Chapter, the developer shall submit to the Building
Official a completed USGBC LEED Design Phase Review Approval letter
before the Building Official may issue a Final Certificate of Occupancy
(“FCO”) for the project. The Building Official may request documentation
related to the LEED credits earned prior to issuing the FCO.
(B) For any interior renovation project that proceeds employs ESBMIR
measures pursuant to Section 4-(B) of this Chapter, the developer shall
submit sufficient to the Building Official, as a required part of any
application for a building permit related to the project, a completed
ESBMIR checklist that identifies the sustainable building measures the
applicant shall employ. The Building Official shall require documentation to
the Building Official for him/her to ascertain which of measures the
developer actually employed and before the Building Official may issue a
Final Certificate of Occupancy (“FCO”) for the project. The Building
Official may withhold a Final Certificate of Occupancy (“FCO”) if fewer
measures were employed than required by Section 4-(B) of this Chapter.
(C) For any project that receives a reduction pursuant to Section 5 of this
Chapter that reduces the number of LEED credits required below the
minimum number required for LEED certification, the developer shall
submit to the Building Official a USGBC LEED Credit Checklist and
supplemental documentation that indicates the LEED credits the project
pursued before the Building Official may issue a Final Certificate of
Occupancy (“FCO”) for the project. The Building Official may request
additional related documentation prior to issuing the FCO.
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4-25-9: PENALTIES:
(A) USGBC-Certified Projects:
1. For any project that must be is LEED-certified LEED Silver or
higher pursuant to this Chapter, the developer of said project shall
demonstrate compliance with the applicable LEED requirements
this Chapter by means of an independent report provided by the
USGBC. Should a project fail to obtain the required LEED
certification, the developer of said project, or its agents,
successors, or assigns, shall owe the City a penalty to be
calculated by the following formula:
P = [(LSM-CE) / LSM] x CV x 0.75%
P is the Penalty in dollars; LSM is the minimum credits needed to
earn a LEED Silver rating, or LEED Silver Minimum; CE is the
number of Credits Earned as documented in the USGBC report;
and CV is the Construction Value as set forth in the building permit
for the project.
(B) 2. Any such developer shall have two (2) years from the date of the
issuance of the project’s FCO temporary certificate of occupancy to
supply to the Building Official the independent report from the
USGBC certifying the project’s LEED certification. Should any such
developer fail to submit such a report in the time allowed, it shall
owe the City a penalty calculated pursuant to Section 9-(A)-1 of this
Chapter with a CE equal to zero (0).
(C) 3. If there is a dispute as to whether the project has complied with the
applicable requirements set forth in Section 2 and/or 3 this Chapter,
or if the developer requires more time, the developer may appeal to
the City Manager or his/her designee. The City Manager may
reduce a penalty in whole or in part for good cause shown, taking
into consideration the failure to comply with said requirements and
the project’s impact on the City.
(B) Reduced LEED Credit Projects:
1. For any project that receives a reduction pursuant to Section 5 of
this Chapter that reduces the number of LEED credits required
below the minimum number required for LEED certification, the
developer of said project shall demonstrate compliance with this
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17-O-11
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Chapter. Should a project fail to demonstrate the required LEED
certification, the developer of said project, or its agents,
successors, or assigns, shall owe the City a penalty to be
calculated by the following formula:
P = [(RM-CE) / RM] x CV x 0.75%
P is the Penalty in dollars; RM is the minimum number of LEED
credits required by City Council pursuant to a reduction, or
Reduced Minimum; CE is the number of Credits Earned as
documented; and CV is the Construction Value as set forth in the
building permit for the project.
2. Any such developer shall have six (6) months from the date of the
issuance of the project’s temporary certificate of occupancy to
supply to the Building Official the documentation that demonstrates
the project’s compliance with this Chapter. Should any such
developer fail to submit such a report in the time allowed, it shall
owe the City a penalty calculated pursuant to Section 9-(B)-1 of this
Chapter with a CE equal to zero (0).
3. If there is a dispute as to whether the project has complied with the
applicable requirements set forth in this Chapter, or if the developer
requires more time, the developer may appeal to the City Manager
or his/her designee. The City Manager may reduce a penalty in
whole or in part for good cause shown, taking into consideration the
failure to comply with said requirements and the project’s impact on
the City.
(C) ESBMIR Projects:
1. For any interior renovation project that employs ESBMIR pursuant
to this Chapter, the developer of said project shall demonstrate
compliance with this Chapter. Should a project fail to demonstrate
the required number of ESBMIR measures, the developer of said
project, or its agents, successors, or assigns, shall owe the City a
penalty to be calculated by the following formula:
P = [(EM-MU) / EM] x CV x 0.75%
P is the Penalty in dollars; EM is the minimum number of ESBMIR
Measures required; MU is the number of ESBMIR Measures used
as documented, or Measures Used; and CV is the Construction
Value as set forth in the building permit for the project.
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2. Any such developer shall have six (6) months from the date of the
issuance of the project’s temporary certificate of occupancy to
supply to the Building Official the documentation that demonstrates
the project’s compliance with this Chapter. Should any such
developer fail to submit such a report in the time allowed, it shall
owe the City a penalty calculated pursuant to Section 9-(C)-1 of this
Chapter with an MU equal to zero (0).
3. If there is a dispute as to whether the project has complied with the
applicable requirements set forth in this Chapter, or if the developer
requires more time, the developer may appeal to the City Manager
or his/her designee. The City Manager may reduce a penalty in
whole or in part for good cause shown, taking into consideration the
failure to comply with said requirements and the project’s impact on
the City.
(D) The City shall invest any monies collected pursuant to this Section in a
fund, established hereby, to be called the Sustainable Evanston Fund (the
“Fund”). Monies deposited in the Fund shall be used exclusively to
support the City’s Office of Sustainability, provide technical assistance and
plan review for proposed green buildings, support education, training and
outreach to the public and private sectors on green building practices, and
other initiatives designed to support environmental sustainability. The City
Manager shall administer the Fund in accordance with the City’s
investment policy.
4-25-10: HISTORIC PRESERVATION:
The terms of this Chapter shall neither limit nor prohibit the applicability of the
terms of Title 2, Chapter 9 of the City Code, as amended (the “Historic
Preservation Ordinance”), to any construction or renovation project.
4-25-11: RECOMMENDATIONS:
The City encourages ongoing training regarding green building practices for all
City project managers, operation staff, and maintenance staff who supervise
building design, construction, and operations, and the application of LEED
criteria sustainable building practices to any construction or renovation project
not subject to this Chapter, whenever such application is practicable
4-25-12: SEVERABILITY:
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If any provision of this Chapter or application thereof to any person or
circumstance is held unconstitutional or otherwise invalid, such invalidity shall not
affect other provisions or applications of this Chapter that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this Chapter is severable.
APPENDIX A: Evanston Sustainable Building Measures for Interior Renovations
Each bullet point below shall count for one measure unless otherwise noted
below. Applicants may choose measures from various categories or several
from one category.
Stormwater Management:
• All hardscape no less than 50% permeable.
Water Use:
• All plumbing fixtures - use WaterSense labeled as applicable.
• Install a greywater or stormwater harvesting system.
Lighting:
• Install automatic daylighting controls in no less than 50% of interior spaces
within 15 feet of perimeter.
• Exceed the Lighting Power Density (LPD’s) of the current City of Evanston
Energy Code by no less than 5%. Compliance to be shown using
COMcheck.
Mechanical:
• All warm air combustion furnaces: minimum Annual Fuel Utilization
Efficiency (AFUE) of 90%.
• All Air Conditioners and Condensing Units < 65,000 btu/h: minimum SEER
rating of 15.
• All Electronically Operated Unitary Air Conditioners and Condensing Units
> 65,000 btu/h: minimum EER rating of 12.
• Commission the mechanical and lighting systems in accordance with
ASHRAE guideline 0.
• Provide mechanical, lighting and miscellaneous electrical system
monitoring with the capability to log the data for a minimum of 1 year.
• Perform Retro Commissioning under the Energy Star program for existing
commercial building guidelines.
• Provide for 3% of the building annual energy use with onsite renewable
energy production.
• Register and obtain Building Operator Certification via the Midwest Energy
Efficiency Alliance (MEEA) Program.
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Building Enclosure:
• Exceed the prescriptive envelope provisions of current City of Evanston
Energy Code by no less than 17.5%. Compliance shall be shown using
COMcheck.
• Exceed the prescriptive envelope provisions of current City of Evanston
Energy Code by no less than 35%. Compliance shall be shown using
COMcheck. (Worth 2 measures)
• Install an Energy Star-compliant roof.
• Provide a vegetative roof over no less than 20% of the roof area.
Materials and Resources:
• Building reuse – maintain no less than 75% of existing walls, floors and
roof.
• Building reuse – maintain no less than 50% of non-shell elements.
• No less than 75% of all new wood to be Forest Stewardship Council (FSC)
certified.
• Reuse of resources – no less than 10% of project materials (sell, donate,
reuse)
a. Non-code windows for non-conditioned space;
b. Lumber, wood scraps, reusable forms;
c. Unused supplies;
d. Fixtures and appliances.
• Use of recycled content materials – no less than 10% of project materials.
• Use of recycled content materials – no less than 20% of project materials.
(Worth 2 measures)
• Local/Regional Materials – No less than 10% of project materials or
products that have been extracted, harvested or recovered, as well as
manufactured, within 500 miles of the project site.
• Use 40 – 50 year material rated for roof replacements.
• Rapidly Renewable Materials - no less than 2.5% of the project.
Interior Finishes:
• Use low VOC finishes (Worth 1 measure for every 2 of the following):
a. All paints and coatings;
b. All field applied adhesives;
c. All carpeting;
d. All furniture systems - Greenguard Certified;
e. All composite wood shall be free from urea-formaldehyde.
SECTION 2: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
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SECTION 3: That this ordinance shall be in full force and effect
from and after its passage, approval, and publication in the manner
provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, City Attorney
Page 396 of 399
For the City Council Meeting of December 14, 2009 Item # H2
For Introduction
To: Honorable Mayor and Members of the City Council
Green Building Ordinance Committee
From: Wally Bobkiewicz, City Manager
Jill Chambers, Assistant Director Community Development
Carolyn Collopy, Sustainable Programs Coordinator
Subject: Ordinance 124-O-09 Amending Ordinance 14-O-09, Commonly Known as
the “Green Building Ordinance”
Date: December 8, 2009
Recommended Action: Staff and the Green Building Ordinance Committee recommend
approval of proposed Ordinance 124-O-09, amending Ordinance 14-O-09 the Green
Building Ordinance.
Funding Source: N/A
Summary: On October 26, 2009, City Council passed the Green Building Ordinance,
Ordinance 14-O-09, requiring all new construction greater than 10,000 square feet in
Evanston be certified LEED Silver by the US Green Building Council (USGBC). The
Council requested that a Green Building Ordinance Committee be established to
develop sustainability requirements for interior renovations not included in the
Ordinance as passed.
The committee appointed by Mayor Tisdahl unanimously recommends the attached
amended Green Building Ordinance, which defines a variety of sustainable measures
for interior renovations with minimum requirements based on project size. The
committee believes this approach allows the applicant flexibility while supporting the
City’s commitment to sustainable building practices in Evanston.
In addition, the committee discussed reducing the requirements for new construction
greater than 10,000 square feet to a rating of LEED Certified rather than LEED Silver.
A consensus on changing the existing requirements was not reached. Committee
members did agree, however, that a staff report from the Building Department at the
end of the first year of implementation of this Ordinance would be a critical measure in
determining the impact on development in Evanston.
Memorandum
Page 397 of 399
For City Council meeting of February 28, 2011 Item SP1
Resolution 14-R-11: Commending Alderman Lionel Jean-Baptiste
For Action
To: Honorable Mayor and Members of the City Council
From: City Clerk Rodney Greene
Subject: Resolution 14-R-11
Date: February 22, 2011
Recommended Action:
Approval of commendatory Resolution for Alderman Lionel Jean-Baptiste’s years of
service as a member of the 78th Evanston City Council.
Funding Source:
n/a
Summary:
The City Council expresses great appreciation to Alderman Jean-Baptiste for his service
to the City, and regrets the occasion of his retirement owing to his appointment to the
bench as a Judge in Cook County.
Legislative History:
n/a
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Ordinance 14-R-11
Memorandum
Page 398 of 399
14-R-11
A RESOLUTION
Upon the Occasion of the Retirement of
Alderman Lionel Jean-Baptiste
WHEREAS, Lionel Jean-Baptiste served as Alderman of the Second
Ward of the City of Evanston during the years 2001 through 2011:
WHEREAS, during his tenure, Alderman Jean-Baptiste served as a
member of the following Boards, Commissions, Committees and Panels: Administration
& Public Works; Human Services; Rules; Planning & Development; Community
Development; Economic Development; City-School; and M/W/EBE Development
Enterprise Committee; and
WHEREAS, Alderman Jean-Baptiste has served the citizens of his ward
and the entire City with distinction, giving freely of his time, energy and ability,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Council does hereby express great
appreciation to Alderman Jean-Baptiste for his service to the City, and regrets the
occasion of his retirement.
SECTION 2: That a copy of this Resolution, executed by the Mayor and
attested to by the City Clerk, be sent to Alderman Jean-Baptiste.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
Page 399 of 399