HomeMy WebLinkAbout02.14.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 14, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Alderman Jean-Baptiste
(II) Mayor Public Announcements
(III) City Manager Public Announcements and Presentations
Illinois Department of Transportation “Saved by the Belt Awards”
Volunteer Website Launch
Women Out Walking (WOW) Kickoff – March 19 at ETHS
Presentation Regarding Senior Services
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development Alderman Jean-Baptiste
Human Services - Alderman Grover
(VIII) Call of the Wards
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(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of January 24, 2010
(M2) Approval of Minutes of the Special City Council Meeting of January 31, 2010
ADMINISTRATION & PUBLIC WORKS
(A1) City of Evanston Payroll through 1/30/11 $2,270,129.52
(A2) City of Evanston Bills through 2/15/11 $3,987,810.05
City of Evanston Credit Card Bills through 12/31/10 $ 73,145.63
(A3.1) Approval of 1-Year Contract Extension for Inspections and Repairs for
Heavy Fire Apparatus Vehicles (RFP 10-78)
Staff recommends City Council approval of a one year contract extension to
Wirfs Industries (4201 West Main Street, Mc Henry, IL) in the amount of
$163,000 for the coming year to provide required annual inspections and repairs
for heavy fire apparatus vehicles (RFP 10-78). Funding for this service is
provided by account 7710.65060, “Material to Maintain Autos” which has a
budget of $910,000. These estimated expenditures in the amount of $163,000
represent 17.9% of this budget.
For Action
(A3.2) Approval of Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2011
Recommend approval to purchase the outlined insurance policies. The policies
will renew all insurance coverages for the City for Fiscal Year 2011. Quoted
premium totals are $441,581, which is $69,929 less than budgeted for FY2011.
For Action
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(A3.3) Approval of Agreement for Wholesale Water Sales Engineering Services
(RFP 11-41)
Staff recommends City Council approval of an agreement to provide engineering
services associated with wholesale water sales (RFP 11-41) to Camp Dresser &
McKee (CDM) Inc. (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-
to-exceed amount of $56,094. Funding will be provided from the Water Fund,
Account 7125.62180. This account has an annual allocation of $50,000 for these
services. This contract is awarded for one year and can be renewed in one year
extensions at the City’s discretion.
For Action
(A3.4) Approval of Contract for Supply of Aluminum Sulfate (Bid 11-47)
Staff recommends City Council approval to award a contract for the purchase of
aluminum sulfate (Bid No. 11-47) to USALCO (1120 Middle River Road,
Baltimore, MD) in the amount of $179,103.60. Funding for this work will be from
the Water Fund, Account 7110. This account has a budget of $420,665 allocated
for the purchase of chemicals utilized in the water treatment process.
For Action
(A3.5) Approval of Contract Award for the 1964 Filter Addition Rehabilitation
Project (Bid 11-39)
Staff recommends City Council approval to award a contract for the 1964 Filter
Addition Rehabilitation Project (Bid No. 11-39) to Keno and Sons Construction
Company (33 North Waukegan Road, Suite 204, Lake Bluff, IL) in the amount of
$3,433,285. Funding for this work will be from the Water Fund, Account 733048.
This account has a budget allocation of $4,100,000 ($2,900,000 in FY 2011 and
$1,200,000 in FY 2012).
For Action
(A3.6) Approval of Pre-qualification of Contractors for Cured-In-Place Pipe
Rehabilitation of Sewers Mains (RFQ 11-40)
Staff recommends approval of American Pipe Liners, Inc. (310 W. Grand Lake
Blvd, West Chicago, IL), Insituform Technologies, USA, Inc. (17988 Edison Ave.,
Chesterfield, MO), Kenny Construction Company (2215 Sanders Rd.,
Northbrook, IL), Michels Corporation (817 W. Main St., Brownsville, WI), SAK
Construction, LLC. (102 N. Cool Springs Rd., O’Fallon MO), Utility Service
Authority, LLC, (6001 Schooner Dr., Belleville, MI), and Visu-Sewer, Inc. (W230
N4855 Betker Drive, Pewaukee, WI), as pre-qualified contractors to perform
Cured-In-Place Pipe (CIPP) rehabilitation in the City’s sewer system for a three-
year period (2011, 2012 and 2013).
For Action
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(A3.7) Approval of Contract for Comprehensive Parking Garage Repair Project
Staff recommends award of the 2011 Comprehensive Parking Garage Repair
Project to Wiss, Janney, Elstner Associates, Inc. (330 Pfingsten Road,
Northbrook, IL) at a total cost of $202,350. Funding provided by FY2011 Capital
Improvement Program (CIP) budget of $2,100,000 (CIP #416138 established by
the Parking Fund and allocated for these repairs)
For Action
(A4) Resolution 8-R-11 Authorizing the Lease of 2022 Central Street, Evanston
to Patio, Inc. d/b/a Perennials
Staff recommends City Council approval of Resolution 8-R-11 authorizing the
lease between the City of Evanston and Patio, Inc. doing business as Perennials
for the storefront at 2022 Central Street, Evanston adjacent to the North Branch
of the Evanston Public Library for the period from March 1, 2011 through
February 28, 2014. The monthly rental rates will be: $2,900 for the term from
March 1, 2011 through February 29, 2012; $3,000 from March 1, 2012 through
February 28, 2013; and $3,100 from March 1, 2013 through February 28, 2014.
For Action
(A5) Resolution 10-R-11 Approving the General Obligation Debt Funded Capital
Improvements Program
The City Council approved the Capital Improvements Program on 11-22-10, with
the exception of the General Obligation Debt funded projects. Staff presented a
summary of these projects at the City Council Meeting on 01-10-11, at which
time the City Council requested additional information and directed the City
Manager to reduce the proposal by approximately $1,000,000. Resolution 10-R-
11 contains the recommendation of the City Manager, which reduces the General
Obligation Debt funding request by approximately $1,000,000.
For Action
(A6) Resolution 11-R-11 Authorizing an Increase to the FY2011 City of Evanston
Budget to a New Total of $198,928,176
Resolution 11-R-11 amending the 2011 Budget accompanies the request to fund
the final portion of the Capital Improvements Program through General
Obligation Bonds. It also increases the Economic Development Fund Budget by
$250,000, and includes an increase for Special Service Area #4 of $17,918
which was included in the tax levy adopted on December 13, 2010. Resolution
11-R-11 increases the City’s FY2011 budget by $5,346,418, from $193,581,758
to $198,928,176.
For Action
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(A7) Approval of “Letter of Intent” to the Temperature Equipment Corporation
for Main Library Cooling Chiller Replacement Project
Staff recommends approval to issue a letter of intent to the Temperature
Equipment Corporation (TEC) (17725 Volbrecht Rd., Lansing, IL) for the Main
Library Chiller Replacement Project as proposed in the current 2010-2011
Capital Improvement Program. In order to proceed with this project, staff
requires approval to issue a letter of intent to TEC to build Carrier HVAC Chiller
equipment required for the project. The equipment purchase price of $149,198
will be incorporated into the project’s general construction contract scheduled for
bidding this month. Funding is provided by 2010-2011 CIP account #415950 for
$30,000 and the 2011 CIP account #415950 of $275,000.
For Action
(A8) Ordinance 14-O-11, Increasing the Number of Class P Liquor Licenses to
permit issuance to Few Spirits
The Local Liquor Commissioner recommends passage of Ordinance 14-O-11,
amending Section 3-5-6-(P) of the City Code to increase the number of Class P
liquor licenses from 0 to 1 to permit issuance to Few Spirits, LLC, d/b/a “Few
Spirits,” 918 Chicago Avenue.
For Introduction
PLANNING & DEVELOPMENT COMMITTEE
(P1) Approval of Plat of Re-Subdivision for 2408 Orrington Avenue, Former Site
of Kendall College
Staff recommends approval of the proposed plat of re-subdivision of the former
site of Kendall College – the block bounded by Orrington Avenue, Colfax Street,
Sherman Avenue, and Lincoln Street and also referred to as 2408 Orrington
Avenue – into nineteen single-family lots as shown in the plat dated November 3,
2010, to City Council for approval. This item was held in Committee on January
24, 2011.
For Action
(P2) Ordinance 11-O-11, accepting the Dedication of Public Alleys as a Product
of Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of
Kendall College
Staff recommends approval conditional upon the developer committing to
construct the proposed alleys as indicated in the attached Public Alley
Construction Agreement, to be recorded with the Plat. The developer also
commits to construct other proposed public infrastructure and protect trees as
proposed. The cost of constructing alleys for the proposed subdivision is a
developer responsibility. Ordinance 11-O-11 accepts the dedication of public
alleys included in the proposed plat of subdivision for 2408 Orrington. If the plat
is approved on February 14, 2011 then Ordinance 11-O11 should be introduced.
This item was held in Committee on January 24, 2011.
For Introduction
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(P3) Approval of Plat of Subdivision for 12 Milburn Park
Staff recommends approval of a subdivision of two lots of record, one zoning lot
held in common ownership, to comply with the zoning ordinance. Site Plan and
Appearance Review Committee approved subdivision, noting that any egress to
Lot 2 would need to come from Milburn Park and not Sheridan Road.
For Action
(P4) Ordinance 16-O-11, Extending the Date by 90 Days that a Building Permit
Must Be Obtained for 1200 Davis Street (Roycemore School)
Staff recommends approval of Ordinance 16-O-11, an amendment to Ordinance
17-O-09, to allow for an additional 90 days for Roycemore School to obtain a
building permit for 1200 Davis Street,. The new deadline will be June 1, 2011
instead of March 1, 2011.
For Introduction
(P5) Ordinance 17-O-11 Codifying and Amending Ordinance 14-O-09 “Green
Building Ordinance”
Staff recommends passage of Ordinance 17-O-11, Codifying and Amending
Ordinance 14-O-09, as Amended by Ordinance 124-O-09. This amendment
provides for an alternate compliance with the City’s goal of Leadership in Energy
and Environmental Design (LEED) Silver certification on buildings/construction
falling under this regulation.
For Introduction
(P6) Ordinance 07-O-11 Granting a Special Use for a Type 2 Restaurant at 824
Clark Street in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals recommend the adoption of ordinance 7-
O-11, granting a special use permit for the operation of a type 2 restaurant at 824
Clark Street. ZBA recommends allowing the proposed business to operate until,
2 AM on Friday and Saturday nights, while staff recommends that the store
operate until midnight on Friday and Saturday nights, due to nearby residential
development, with deliveries allowed until 1 AM. Ordinance 7-O-11 was
introduced at the January 24, 2011 City Council meeting.
For Action
HUMAN SERVICES
(H1) Approval of Township of Evanston January 2011 Bills
Township of Evanston Supervisor recommends City Council approval of the
Township of Evanston bills, payroll, and medical payments for the month of
January 2011 in the amount of $76,308.98.
For Action
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OTHER COMMITTEES
(O1) Resolution 9-R-11, Amending Certain Paragraphs of City Council Rule 2.1
Rules Committee recommends approval of Resolution 9-R-11, which amends the
City Council Rules for Order of Business at Council meetings by reversing the
order of Paragraphs C and D. Upon passage of this resolution, Paragraph C will
read: Citizen Comment and Paragraph D will read: Special Order of Business.
Thus, Special Order of Business will follow Citizen Comment.
For Action
APPOINTMENTS
For Appointment to:
Arts Council Aaron Adams
Arts Council James Janssen
Commission on Aging Ampy Basa
Commission on Aging Pauline Dembicki
Mental Health Board John Barfield
Public Art Committee Judith S. Cohen
Utilities Commission Nick Fracasso
Utilities Commission Marcella Landis
MEETINGS SCHEDULED THROUGH FEBRUARY 2011
Upcoming Aldermanic Committee Meetings:
Tuesday, February 15 7:30 pm Housing & Community Dev Act Committee
Thursday, February 17 5:30 pm City-School Committee
Wednesday, Feb 23 6 pm Transportation/Parking Committee
Wednesday, Feb 23 7:30 pm Economic Development Committee
Monday, February 28 5:45 pm Administration & Public Works Committee
Monday, February 28 7:15 pm Planning and Development/City Council
Page 7 of 354
For City Council meeting of February 14, 2011
Senior Citizens’ Program Services
For Discussion
To: Honorable Mayor and Members of the City Council
From: Douglas J. Gaynor, Director Parks, Recreation and Community Services
Subject: Senior Program Discussion – Department of Parks, Recreation and
Community Services
Date: February 14, 2011
In 2010, the City Manager identified several program areas in Parks, Recreation and
Community Services Department and requested staff to provide presentations for
discussion to the City Council. Senior Services is one of the areas identified as a result
of the consolidation of all Senior Services to the Parks, Recreation and Community
Services Department.
The Senior Services presentation will provide an overview of senior programs with the
consolidation, including mission, goals and objectives, and partnerships in the
community. Listed below is an overview of topics covered in the PowerPoint.
• Evanston senior demographic information
• Senior care and service facilities information
• Senior service groups in Evanston
• Senior volunteer opportunities
• Ombudsman information
• Classes and programs for seniors
• Intergenerational collaboration information
• Senior transportation information
• Nutrition services for seniors
• National Senior Center Accreditation
• Evanston benefit card
• Future goals
Memorandum
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DRAFT January 24, 2011
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, January 24, 2011
ORDER OF BUSINESS
Roll Call: Alderman Fiske Alderman Tendam
Alderman Jean-Baptiste Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Burrus
Alderman Holmes
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order after a Roll Call of
the Aldermen at 8:35 p.m.
Mayor Public Announcements:
Mayor Tisdahl spoke of the Meeting she attended in Washington, D.C. with the US
Congress of Mayors. She stated she would present her report in written form, since the
City Manager had already given information concerning the event.
City Manager Public Announcements and Presentations:
City Manager, Wally Bobkiewicz asked Chief Eddington to come forward and introduce
the Officers who were being promoted.
Evanston Police Department Promotions: Daniel Russell was promoted to the position of
Police Commander and Jeffrey Jamraz was promoted to the position of Deputy Police
Chief. They were sworn into office by City Clerk, Rodney Greene. Family members
pinned the badges on their promoted love one.
Presentation on the Water Quality Laboratory at the Evanston Water Treatment Facility
was delivered by Mr. David Stoneback, Director of Water & Sewer, and Kevin Lookis,
Assistant Superintendent Water Production along with a ten minute video presentation.
A CTA announcement was made by Matt Swentkofske, Intergovernmental Relations
Coordinator concerning a meeting this Thursday at 6:60 pm, and asked for a critical
turnout of residents to give input and concerns about the CTA services in Evanston and Page 9 of 354
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2
the Purple Line’s future. There will also be information on the City’s website as well as
CTAs’ website.
Catherine Hurley, Sustainable Programs Coordinator announced a partnership for
recycling batteries with the Solid Waste Corporation of Northern Cook County and
Interstate Batteries. They will be collecting batteries year round at the Lorraine H. Morton
Civic Center on the ground floor (8:30 am-5:00pm) and at the Levy Senior Center from
9:000am-5pm Monday through Friday and on weekends Saturday and Sunday 9am-3
pm. This program will be free for the citizens of Evanston.
Communications: City Clerk
Mr. Greene gave an announcement concerning the loan application the City of Evanston
has filed with the IEPA for sewer rehabilitation work. He also stated the proposal will be
available for viewing in the City Clerk’s Office until February 10, 2011.
SPECIAL ORDER OF BUSINESS
(SP1)Report on RFP to Design, Build, Finance and Operate an Ice Rink and
Community Center within Crown Park
Staff recommends Council confirmation of the intended next steps and draft project
schedule outlining the anticipated timeline going forward.
For Action
Paul D’Agostino, Superintendent of Parks, Forestry & Facilities Management,
introduced three teams offering their proposals for the Rink and Community Center
within Crown Park.
1) Harvard Contractors, represented by Pat Callahan
2) Edmond Woodberry, Kaffrees
3) Don Walsh Construction Company
Lewis English, David Woodhouse, Don Walsh Construction Company, Donald
McClay (Club Sports), Larry Gould (Baseball).
Mr. Doug Gaynor, Director Recreation & Community Services gave a summary of the
Special Order of Business. A motion was made to accept the recommendation of staff to
move forward with the Crown Park project.
(SP2)Discussion of Oakton Street Property Uses (2200 and 2300 blocks)
With the potential development of the parcel on the south side of the 2400 block of
Oakton Street, staff is recommending that the City Council discuss the future uses of
City facilities on the south side of the adjacent 2300 and 2200 blocks of Oakton Street.
For Discussion
Mr. Bobkiewicz gave a presentation for the property on Oakton Street and was looking for
direction from the Council to possibly exploring further options for the property in
question. Alderman Jean-Baptiste motioned to have a subcommittee established to
discuss the economical potential of the usage of the property in question. A voice vote
was taken to approve the motion which resulted in two opposed and seven for so the
motion passed.
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(SP3)3rd Quarter Financial Report for Fiscal Year 2010-11 and FY10-11 Year End
Estimate
Staff recommends City Council accept and place the 3rd Quarter Financial Report,
including the fiscal year-end estimate, on file.
For Action
Joellen Earl, Director of Human Services gave a power-point presentation of the fiscal
financial report and the year end estimate. Mr. Bobkiewicz gave a final summary of what
Mrs. Earl had presented. A voice vote was taken with a unanimous acceptance response,
and the recommendation was approved.
Citizen Comment:
These following citizens spoke on item SP2 and their support:
David Campbell, 2016 Harrison, representative of the Evanston Baseball & Softball
Association. He proposed an idea that would improve the Crown Park with the joining
efforts of the City Government of Evanston and the residents coming together, at no cost
to the City.
Larry Raffel, 3509 Central Street, read a resolution supporting the proposal of the
Evanston Baseball & Softball Association.
Randall Mayne, 321 Lake Street he stated he was a member of the Playground
Recreation Board and also supported the proposal from the EBSA.
Speaking in favor of keeping the animal shelter at the current locatin:
Gayle Lovengale, 2325 Simpson Street, CARE representative spoke on the of the
animal shelter at the cite and wish to stay at the location.
Speaking on multiple issues of the proposed budget.
Junad Rizki, 226 Ridge Ave. stated the City is wasting money and is starting to
cannibalize the budget. He stated many objections for what the City is doing with the
budget and he would like to see some numbers for the Robert Crown project.
Items not approved on Consent Agenda:
(M1)Approval of Minutes of the Regular City Council Meeting of January 10, 2010
(A6)Ordinance 12-O-11, Decreasing the Number of Class B Liquor Licenses Due
to a Change in Ownership of Pete Miller Steak House
The Local Liquor Commissioner recommends passage of Ordinance 12-O-11,
amending Section 3-5-6-(B) of the City Code to decrease the number of Class B liquor
licenses from 16 to 15 due to a change in ownership of Pete Miller Steak House, 1572
Sherman Avenue.
For Introduction
(A7)Ordinance 13-O-11, Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Pete Miller Steak House
The Local Liquor Commissioner recommends passage of Ordinance 13-O-11,
amending Section 3-5-6-(B) of the City Code to increase the number of Class B liquor
licenses from 15 to 16 to permit issuance to Pete Miller Evanston, LLC, owner of “Pete
Miller Steak House,” 1572 Sherman Avenue.
For Introduction
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(P1)HOME Funding Request From Housing Opportunity Development Corporation
(HODC) For 131 Callan Avenue
The Housing Commission and staff recommend approval of the application for HOME
funding from Housing Opportunity Development Corporation (HODC) for the
rehabilitation of 4, 1-bedroom units at 131 Callan Avenue with a not to exceed amount
of $520,000. HOME funds will be structured as a $229,500 loan with a balloon payment
at the end of the 20 year term and a HOME grant of $290,500. The loan portion of the
HOME funding will be used for the refinance of the current mortgage on the property.
The grant portion will be used for the rehabilitation costs.
For Action
(P2)Approval of Plat of Subdivision for 2408 Orrington Avenue, former site of
Kendall College
Staff recommends approval of the proposed plat of subdivision of the former site of
Kendall College – the block bounded by Orrington Avenue, Colfax Street, Sherman
Avenue, and Lincoln Street and also referred to as 2408 Orrington Avenue – into
nineteen single-family lots as shown in the plat dated November 3, 2010, to City Council
for approval.
For Action
(P3)Ordinance 11-O-11, accepting the Dedication of Public Alleys as a Product of
Approval of a Plat of Subdivision for 2408 Orrington, the Former site of Kendall
College
Staff recommends approval. The cost of constructing alleys for the proposed
subdivision is a developer responsibility. Ordinance 11-O-11 accepts the dedication of
public alleys included in the proposed plat of subdivision for 2408 Orrington. If the plat
is approved on January 24, 2011 then Ordinance 11-O11 should be introduced.
For Introduction
(P5)Ordinance 6-O-11 Granting a Special Use for a Dwelling - Multiple-Family at
1932 Maple Avenue in the B1 Business District
Staff recommends denial of the proposed Special Use Permit to protect the integrity and
potential revitalization of the commercial area centered at Maple Avenue and Foster
Street. Approval of the special use application would remove the possibility of
commercial space occupying current commercial storefronts and lessen the critical
mass of commercial space in the business district. The ZBA, by a 4-2 vote,
recommended approval of the application. The Site Plan and Appearance Review
Committee also recommended approval of the project.
For Introduction
(H1)Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees and
Shrubs” to Add Section 8, “Tree Preservation
Forestry staff recommends review of the Tree Preservation Ordinance 5-O-11 as
approved by the Human Services Committee on December 6, 2010. The proposed
ordinance has been revised since the last Human Services Committee meeting to
reflect that all staff responsibilities are now listed as “City Manager or his/her designee”
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rather than individual staff position titles. There are additional concerns from other
Departments which still need to be resolved, therefore staff recommends that the
Ordinance be referred back to the Human Services Committee for additional discussion.
For Introduction
CONSENT AGENDA
ADMINISTRATION & PUBLIC WORKS
(A1) City of Evanston Payroll through 1/16/11 $2,558,341.75
(A2) City of Evanston Bills through 1/25/11 $1,112,337.12
(A3.1)Approval of 1-Year Contract Extension for RFP 10-70, Auto Body & Collision
Repair Services
Staff recommends City Council approval of a one year contract extension to RFP 10-70,
Auto Body & Collision Services and Repairs to Sigler’s Auto Body (7445 Channel Road,
Skokie, IL) in the amount of $56,000.00 from 01/28/11 through 12/31/11 to provide
products, services and repairs for both emergency and non-emergency vehicles.
Funding is provided by account 7710.65060, “Material to Maintain Autos,” with a budget
of $910,000.00. These estimated expenditures in the amount of $56,000.00 represent
6.1% of this budget.
For Action
(A3.2)Approval of 1-Year Contract Extension for RFP 10-76, Emergency Lighting
& Aftermarket Equipment
Staff recommends City Council approval of a one year contract extension to RFP 10-76,
Installation, Removal, and Repair of Law Enforcement and Emergency Fire Response
Vehicles and Equipment to Havey Communications (P.O. Box 448, Lake Forest, IL) in
the amount of $62,000.00 from 01/28/11 through 12/31/11 for lighting, sirens,
communications, computer systems and various aftermarket products. Funding is
provided by account 7710.65060, “Material to Maintain Autos,” with a budget of
$910,000.00. These estimated expenditures in the amount of $62,000.00 represent
6.8% of this budget.
For Action
(A3.3)Approval of 1-Year Renewal of Elevator Service Agreement with
ThyssenKrupp Elevator Corp. for the Sherman Plaza Self Park
Staff recommends renewal of the service and maintenance agreement with
ThyssenKrupp Elevator Corporation (2305 Enterprise Drive, Westchester, IL) for the
elevators at the Sherman Plaza parking garage for a 1-year term at a cost of
$35,427.60. The proposed 1-year service agreement is effective January 1, 2011 to
December 31, 2011. This agreement provides for less than a 3% annual increase from
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City Council Agenda January 24, 2011
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last year’s fee. Funding is provided by the 2011 Parking Fund account #7036.62425
with a budget of $40,000.
For Action
(A3.4)Approval of Renewal of Elevator Service Agreement with OTIS Elevator
Corp. for the Civic Center, Service Center, Maple Ave. and Church Street Self
Parks
Staff recommends renewal of the service and maintenance agreement with OTIS
Elevator Corporation (949 Oak Creek Drive in Lombard, IL) for the elevators at the
Service and Civic Centers, and Maple Avenue and Church Street parking garages for a
1-year term at a cost of $65,435.15. The proposed 1-year service agreement is effective
January 1, 2011 to December 31, 2011. The agreement provides for a 3% annual
increase from last year’s fee. Funding is provided by various budget sources.
For Action
(A3.5) Approval of Extending the Term of Current Auditors, Baker Tilly Virchow
Krause, LLP For 1 Year
Staff recommends extending the term of our current Auditors, Baker Tilly Virchow
Krause, LLP by one year. The Auditors have agreed to perform the FY 2010-11 audit for
$79,500, which is the same fee as FY 2009-2010 audit. Funding of $100,000 is
budgeted in General Fund, BU 1920 for FY 2011
For Action
(A4)Approval of Change Order No. 3 and Change Order No. 4 to the 2009 Water
Main, Sewer and Street Improvements Contract (Bid No. 10-40)
Staff recommends approval of Change Order No. 3 and Change Order No. 4 to the
2009 Water Main, Sewer and Street Improvements contract (Bid No. 10-40) with Trine
Construction Corporation (27W364 North Avenue, West Chicago, IL). The total amount
of both change orders is a decrease to the contract amount of $203,861.72 from
$1,823,502.40 to $1,619,640.68. Funding for Change Order No. 3 and Change Order
No. 4 will be provided by the Water Fund, Account 733110.65515 and the Capital
Projects Fund, Account 415857.65515.
For Action
(A5)Resolution 5-R-11 by Which The City Council Would Authorize the Use Of
Motor Fuel Tax Funds for Roadway Construction and Related Engineering
Services
The Evanston Department of Public Works recommends City Council approval of
Resolution 5-R-11 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of
$1,000,000 for the 2011 MFT Street Resurfacing Project and $110,606 for design and
construction engineering services by City Staff. Total MFT funding authorization request
is $1,110,606.00. This project will be funded through the Motor Fuel Tax Fund. (FUND #
200).
For Action
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(A8)Ordinance 1-O-11, Amending City Code Section 7-15-1 to Amend the
Membership of the Board of Local Improvements
Illinois law (65 ILCS 5/9-2-7) establishes the membership of each board of local
improvements (“BLI”) in cities having a population of 50,000 or more and less than
500,000. Section 7-15-1 of the City Code establishes the membership of the City’s BLI.
Ordinance 1-O-11 will ensure the City Code complies with the statute and uses the
current job titles of the board members. This ordinance was introduced at the January
10, 2011, City Council meeting.
For Action
(A9)Ordinance 3-O-11 Amending Various Sections of Title 8, “Mobile Food Vehicle
Vendors”, Chapter 26 of the City Code
The Law Department submits for consideration ordinance 3-O-11 amending Title 8,
Chapter 26, of the City Code. The proposed amendments reflect a pro-rated fee for
licenses granted after July 1 of any calendar year, retroactive to September 13, 2010,
which is the date the original ordinance was approved by City Council. The
amendments also authorize the City Manager or his/her designee to enter food trucks at
a reasonable time to ensure compliance with the Code. Finally, the amendment
clarifies that vendors need not obtain temporary food establishment permits for private
events unless the vendor changes its menu for the private event. This ordinance was
introduced at the January 10, 2011, City Council meeting, with suggested revisions.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P4)Ordinance 07-O-11 Granting a Special Use for a Type 2 Restaurant at 824
Clark Street in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals recommend the adoption of ordinance 7-O-11,
granting a special use permit for the operation of a type 2 restaurant at 824 Clark Street.
ZBA recommends allowing the proposed business to operate until, 2 AM on Friday and
Saturday nights, while staff recommends that the store operate until midnight on Friday
and Saturday nights, due to nearby residential development, with deliveries allowed
until 1 AM.
For Introduction
OTHER COMMITTEES
(O1)Ordinance 2-O-11, Eliminating the Board of Examiners of Stationary
Engineers, Boiler or Water Tenders
Title 4, Chapter 3 of the City Code establishes the Board of Examiners of Stationary
Engineers, Boiler or Water Tenders to license said professionals. The Board has been
inactive and unstaffed for years, and the Council has not amended the cited Code
provisions since adopting the 1957 City Code. The Rules Committee recommends
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City Council Agenda January 24, 2011
8
eliminating the Board. This ordinance was introduced at the January 10, 2011, City
Council meeting.
For Action
Alderman Rainey motioned for approval of the Consent Agenda, it was seconded and a
Roll Call vote was taken which resulted in a 9-0 response to approve the Consent
Agenda as presented.
Items for discussion:
(M1)Approval of Minutes of the Regular City Council Meeting of January 10, 2010
City Clerk Greene made corrections to the minutes on pages 2 and 7. The street name
was corrected to reflect Central Street instead of Main Street. A unanimous voice vote
was received and the minutes were approved with corrections.
(A6)Ordinance 12-O-11, Decreasing the Number of Class B Liquor Licenses Due
to a Change in Ownership of Pete Miller Steak House
The Local Liquor Commissioner recommends passage of Ordinance 12-O-11,
amending Section 3-5-6-(B) of the City Code to decrease the number of Class B liquor
licenses from 16 to 15 due to a change in ownership of Pete Miller Steak House, 1572
Sherman Avenue.
For Introduction
A motion to suspend the rules was made by Alderman Holmes and was seconded. A
Roll Call was taken with a 9-0 result to accept. A motion to reduce the number of liquor
licenses was made and seconded. Roll Call was taken with a result of 9-0 for approval.
A motion to approve the Ordinance was made and seconded. A Roll Call vote was
taken with a result of 9-0 response to approve.
(A7)Ordinance 13-O-11, Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Pete Miller Steak House
The Local Liquor Commissioner recommends passage of Ordinance 13-O-11,
amending Section 3-5-6-(B) of the City Code to increase the number of Class B liquor
licenses from 15 to 16 to permit issuance to Pete Miller Evanston, LLC, owner of “Pete
Miller Steak House,” 1572 Sherman Avenue.
For Introduction
A motion was made to approve the Ordinance and a second was received as well. A
Roll Call vote was taken with a result of 9-0 for and the motion was approved.
(P1)HOME Funding Request From Housing Opportunity Development Corporation
(HODC) For 131 Callan Avenue
The Housing Commission and staff recommend approval of the application for HOME
funding from Housing Opportunity Development Corporation (HODC) for the
rehabilitation of 4, 1-bedroom units at 131 Callan Avenue with a not to exceed amount
of $520,000. HOME funds will be structured as a $229,500 loan with a balloon payment
at the end of the 20 year term and a HOME grant of $290,500. The loan portion of the
HOME funding will be used for the refinance of the current mortgage on the property.
The grant portion will be used for the rehabilitation costs.
For Action
Alderman Jean-Baptiste motioned for an amount of $290,500 for the HOME funding of
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9
4, 1-bedroom units at 131 Callan Avenue and the motion was seconded. A Roll Call
vote was taken with a 9-0 result and the motion passed.
(P2)Approval of Plat of Subdivision for 2408 Orrington Avenue, former site of
Kendall College
Staff recommends approval of the proposed plat of subdivision of the former site of
Kendall College – the block bounded by Orrington Avenue, Colfax Street, Sherman
Avenue, and Lincoln Street and also referred to as 2408 Orrington Avenue – into
nineteen single-family lots as shown in the plat dated November 3, 2010, to City Council
for approval.
For Action
Alderman Jean-Baptiste stated the issue was held in committee for further discussion.
(P3)Ordinance 11-O-11, accepting the Dedication of Public Alleys as a Product of
Approval of a Plat of Subdivision for 2408 Orrington, the Former site of Kendall
College
Staff recommends approval. The cost of constructing alleys for the proposed
subdivision is a developer responsibility. Ordinance 11-O-11 accepts the dedication of
public alleys included in the proposed plat of subdivision for 2408 Orrington. If the plat
is approved on January 24, 2011 then Ordinance 11-O11 should be introduced.
For Introduction
Alderman Jean-Baptiste stated the issue was held in committee for further discussion.
(P5)Ordinance 6-O-11 Granting a Special Use for a Dwelling - Multiple-Family at
1932 Maple Avenue in the B1 Business District
Staff recommends denial of the proposed Special Use Permit to protect the integrity and
potential revitalization of the commercial area centered at Maple Avenue and Foster
Street. Approval of the special use application would remove the possibility of
commercial space occupying current commercial storefronts and lessen the critical
mass of commercial space in the business district. The ZBA, by a 4-2 vote,
recommended approval of the application. The Site Plan and Appearance Review
Committee also recommended approval of the project.
For Introduction
Alderman Jean-Baptiste stated it was voted for denial at committee until June 27th (a six
month hold over) to give the economic staff time to work with the owners to find tenants.
(H1)Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees and
Shrubs” to Add Section 8, “Tree Preservation
Forestry staff recommends review of the Tree Preservation Ordinance 5-O-11 as
approved by the Human Services Committee on December 6, 2010. The proposed
ordinance has been revised since the last Human Services Committee meeting to
reflect that all staff responsibilities are now listed as “City Manager or his/her designee”
rather than individual staff position titles. There are additional concerns from other
Departments which still need to be resolved, therefore staff recommends that the
Ordinance be referred back to the Human Services Committee for additional discussion.
For Introduction
This Ordinance was referred back to committee.
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Call of the Wards
Ward 1 Alderman Fiske no report
Ward 2 Alderman Jean-Baptiste announced a meeting tomorrow at 1819 Dempster-
Hartwood Center to discuss the issues of the Plaza.
Ward 3 Alderman Wynne no report.
Ward 4 Alderman Wilson made a referral to the Rules committee to changing the order of
business to allow citizen comments before special orders of business.
Ward 5 Alderman Holmes no report.
Ward 6 Alderman Tendam no report.
Ward 7 Alderman Grover no report.
Ward 8 Alderman Rainey encourage everyone to attend the CTA meeting on Thursday
night at 6:00 pm. She also stated the communications concerning events in the City need
to be publicized more.
Ward 9 Alderman Burrus ninth ward meeting will be held on February 22 at 7 pm in the
Piccolo Theater located at the Main Street Metra Center. February 1, 2011 Larry
Suffredin will be offering a seminar on property tax appeal at 7:00 pm at Hill Education
Center at 1500 McDaniel
Alderman Wilson motioned to convene into Executive Session to discuss
Litigation, Real Estate, Personnel, and Minutes a Roll Call was taken with a 9-0
result for approval. The meeting ended at 11:05 p.m.
Respectfully submitted,
Rodney Greene, City Clerk
A COPY OF THESE MINUTES WILL BE AVAILABLE ONLINE THREE (3) DAYS
AFTER THE NEXT OFFICIAL COUNCIL MEETING AND THE COUNCIL’S
APPROVAL.
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MEETING MINUTES
SPECIAL CITY COUNCIL MEETING
Monday, January 31, 2011
7:00 p.m.
City of Evanston, Illinois
Council Chambers
LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE, EVANSTON 60201
Members Present: Alderman Fiske Alderman Tendam
Alderman Jean-Baptiste Alderman Grover
Alderman Wilson Alderman Rainey
Alderman Holmes Alderman Burrus
Members Absent: Alderman Wynne
Staff Present:
Presiding Member: Mayor Tisdahl
Declaration of Quorum
With a quorum present, Mayor Tisdahl called the Special meeting to order at 7:08 p.m.
The City Manager gave an announcement concerning the impending storm approaching
the Evanston area. He also directed everyone’s attention to the City’s website and the red
banner symbolizing weather warnings that will be updated every time new information is
known. Parking ban and snow removal will be posted and all or most land line phone
numbers will be contacted that are registered in Evanston.
Public Comment:
These persons spoke against the 3-1-1 issue:
Kevin O’Connor, 1227 ½ Isabella stated his concerns with the 3-1-1 program and its
operations. He also asked questions concerning staffing, funding, hours of operation,
and the experienced operators taking responsibility for their functions. He also
requested a detailed report of the remaining budget from the City Manager for the
taxpayers.
Junad Rizki, 2262 Ridge Ave. stated he felt the spending of funds for the 3-1-1 program
was a waste of the tax payers’ money. He spoke of the water fund transfer and how
they have dropped due to lower consumption. He finally stated with the cuts from
previous years the financial reserves have been reduced as well.
These persons spoke on the occupancy ordinance:
Ben Berkman, 562 Lincoln Street stated that he had a problem with the ordinance and
that it was prejudice towards poorer students and lower class residents forcing them to
be evicted and pushing the students even further from the campus.
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2
Claire Lew, 1012 Garnett Place, also a student at Northwestern and the president of the
Student Body. She stated she had met with the Mayor and City Manager to obtain
clarification on misinformation that was released earlier. She stated she was looking
forward to talking with the Council members and invited them to attend a Student Body
Meeting. She also thanked the City Manager, Mr. Bobkiewicz for sending out a statement
to correct some misinformation that was previously distributed to the Northwestern and
Evanston community.
Susan Besson, 1300 Isabella Street gave an update report of the numerous activities that
the Evanston Environmental Board, and how happy they were with the assistance of Mr.
Carl Caneva, Div. Manager Environmental Health who is a great help to them as well as
the one who take the minutes of the meetings. She also stated they have new members
on the board and their credentials will be attached to the written report that the Council
will receive.
311 Service Level Agreements
Mr. Joe McRae, Assistant City Manager, announced an overview of the presentations that
Council and the viewing public would hear tonight. He then asked that Susan Pontarelli,
Supervisor of the 311 Center as well as the Police Service Desk. She stated the 311
Center would begin on March 1, 2011 (311). It is a Customer Service Center for all non-
emergency issues and will be operational from 7 am until 7 pm every day. The software
in use is Web QA will be accessible 24/7 as well as via the web. The only phone company
that is not capable to work with the system is ATT U-verse, as expressed by Mr. McRae.
Mr. McRae then gave a brief description of the Service Requests by departments which
included the length of time it would take until completed. He also stated this initial list of
140 requests will be updated as other requests evolve. All the suggested time frames are
the time to contact the customer and inform them when the service will be initiated.
Susan Pontarelli came back to report on the Fire and Health Department Service
Requests. The explanations of both Ms. Pontarelli and Mr. McRae gave insights to the
changes in service for the citizens of Evanston and the surrounding communities. They
also answered questions posed to them from the Aldermen with clarity.\
Finally, Mr. McRae spoke of the marketing plan for the 311 project. He stated the
information was included in the January water bill statement. Marketing also included the
following items:
1. PSA on PEG channels & Comcast cable
2. Advertisement in Evanston Round Table & Evanston Sentinel for 6 months
3. City Web: www.cityofevanston.org/311
4. E-newsletters
5. Social Media
6. Radio PSA
7. Spanish media outreach
8. Banners on City buildings
9. Presentations to local business organizations & community groups
The Mass Notification System
Mr. McRae asked Ms. Adelita Hernandez, Outreach Specialist to come and explain the
Mass Notification System that will be going into effect soon. She gave a report on what
was involved, which are:
1. Improvement of emergency communication
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2. Email, text, phone, cell and fax
3. Quick info dissemination by geographic area
4. Residents provide preferred contact info via website
5. Roll out is tomorrow February 1, 2011
6. Priority communications – Level 1 Citywide
a) Health and snow emergencies
7. Priority communications – Level 2 Geographical area
a) Utilities Emergencies
b) Police Emergencies
8. Public Information – Level 3
a) Special Events
b) Programs
c) Services
d) Public/Ward meetings
9. Call down drill – Level 4
a) Call backs/Emergency response
b) CERT Team
c) Volunteers
The City Manager stated about eight to ten phone calls would be directed to each
Evanston residents’ home landlines, and probably more in the winter due to snow. This
was in response to a question posed by Alderman Jean-Baptiste.
Ms. Hernanez then demonstrated how to register online to obtain information. She also
stated that the system recognizes twelve languages and could be answered in that
language as well. There are also various options to pick and choose what a resident
would like to be informed of.
City Manager then asked for the Council to approve the 311 proposal and the Mass
Notification System, both with the amendments that were suggested by Council.
ADJOURNMENT
The meeting was moved and seconded to adjourn. A Roll Call vote was taken and the
motion was approved at 9:00 p.m. Monday, 01/31/2011.
Respectfully Submitted,
Rodney Greene
City Clerk, Clerk’s Office
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Rev. 2/9/2011 4:16:13 PM
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, February 14, 2011
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA I. DECLARATION OF QUORUM II. APPROVAL OF MINUTES OF REGULAR MEETING of January 24, 2011 III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 1/30/11 $2,270,129.52
(A2) City of Evanston Bills through 2/15/11 $3,987,810.05
City of Evanston Credit Card Bills through 12/31/10 $ 73,145.63
(A3.1) Approval of 1-Year Contract Extension for Inspections and Repairs for
Heavy Fire Apparatus Vehicles (RFP 10-78)
Staff recommends City Council approval of a one year contract extension to
Wirfs Industries (4201 West Main Street, Mc Henry, IL) in the amount of
$163,000 for the coming year to provide required annual inspections and repairs
for heavy fire apparatus vehicles (RFP 10-78). Funding for this service is
provided by account 7710.65060, “Material to Maintain Autos” which has a
budget of $910,000. These estimated expenditures in the amount of $163,000
represent 17.9% of this budget.
For Action
(A3.2) Approval of Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2011
Recommend approval to purchase the outlined insurance policies. The policies
will renew all insurance coverages for the City for Fiscal Year 2011. Quoted
premium totals are $441,581, which is $69,929 less than budgeted for FY2011.
For Action
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Rev. 2/9/2011 4:16:13 PM
(A3.3) Approval of Agreement for Wholesale Water Sales Engineering Services
(RFP 11-41)
Staff recommends City Council approval of an agreement to provide engineering
services associated with wholesale water sales (RFP 11-41) to Camp Dresser &
McKee (CDM) Inc. (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-
to-exceed amount of $56,094. Funding will be provided from the Water Fund,
Account 7125.62180. This account has an annual allocation of $50,000 for these
services. This contract is awarded for one year and can be renewed in one year
extensions at the City’s discretion.
For Action
(A3.4) Approval of Contract for Supply of Aluminum Sulfate (Bid 11-47)
Staff recommends City Council approval to award a contract for the purchase of
aluminum sulfate (Bid No. 11-47) to USALCO (1120 Middle River Road,
Baltimore, MD) in the amount of $179,103.60. Funding for this work will be from
the Water Fund, Account 7110. This account has a budget of $420,665 allocated
for the purchase of chemicals utilized in the water treatment process.
For Action
(A3.5) Approval of Contract Award for the 1964 Filter Addition Rehabilitation
Project (Bid 11-39)
Staff recommends City Council approval to award a contract for the 1964 Filter
Addition Rehabilitation Project (Bid No. 11-39) to Keno and Sons Construction
Company (33 North Waukegan Road, Suite 204, Lake Bluff, IL) in the amount of
$3,433,285. Funding for this work will be from the Water Fund, Account 733048.
This account has a budget allocation of $4,100,000 ($2,900,000 in FY 2011 and
$1,200,000 in FY 2012).
For Action
(A3.6) Approval of Pre-qualification of Contractors for Cured-In-Place Pipe
Rehabilitation of Sewers Mains (RFQ 11-40)
Staff recommends approval of American Pipe Liners, Inc. (310 W. Grand Lake
Blvd, West Chicago, IL), Insituform Technologies, USA, Inc. (17988 Edison Ave.,
Chesterfield, MO), Kenny Construction Company (2215 Sanders Rd.,
Northbrook, IL), Michels Corporation (817 W. Main St., Brownsville, WI), SAK
Construction, LLC. (102 N. Cool Springs Rd., O’Fallon MO), Utility Service
Authority, LLC, (6001 Schooner Dr., Belleville, MI), and Visu-Sewer, Inc. (W230
N4855 Betker Drive, Pewaukee, WI), as pre-qualified contractors to perform
Cured-In-Place Pipe (CIPP) rehabilitation in the City’s sewer system for a three-
year period (2011, 2012 and 2013).
For Action
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Rev. 2/9/2011 4:16:13 PM
(A3.7) Approval of Contract for Comprehensive Parking Garage Repair Project
Staff recommends award of the 2011 Comprehensive Parking Garage Repair
Project to Wiss, Janney, Elstner Associates, Inc. (330 Pfingsten Road,
Northbrook, IL) at a total cost of $202,350. Funding provided by FY2011 Capital
Improvement Program (CIP) budget of $2,100,000 (CIP #416138 established by
the Parking Fund and allocated for these repairs)
For Action
(A4) Resolution 8-R-11 Authorizing the Lease of 2022 Central Street, Evanston
to Patio, Inc. d/b/a Perennials
Staff recommends City Council approval of Resolution 8-R-11 authorizing the
lease between the City of Evanston and Patio, Inc. doing business as Perennials
for the storefront at 2022 Central Street, Evanston adjacent to the North Branch
of the Evanston Public Library for the period from March 1, 2011 through
February 28, 2014. The monthly rental rates will be: $2,900 for the term from
March 1, 2011 through February 29, 2012; $3,000 from March 1, 2012 through
February 28, 2013; and $3,100 from March 1, 2013 through February 28, 2014.
For Action
(A5) Resolution 10-R-11 Approving the General Obligation Debt Funded Capital
Improvements Program
The City Council approved the Capital Improvements Program on 11-22-10, with
the exception of the General Obligation Debt funded projects. Staff presented a
summary of these projects at the City Council Meeting on 01-10-11, at which
time the City Council requested additional information and directed the City
Manager to reduce the proposal by approximately $1,000,000. Resolution 10-R-
11 contains the recommendation of the City Manager, which reduces the General
Obligation Debt funding request by approximately $1,000,000.
For Action
(A6) Resolution 11-R-11 Authorizing an Increase to the FY2011 City of Evanston
Budget to a New Total of $198,928,176
Resolution 11-R-11 amending the 2011 Budget accompanies the request to fund
the final portion of the Capital Improvements Program through General
Obligation Bonds. It also increases the Economic Development Fund Budget by
$250,000, and includes an increase for Special Service Area #4 of $17,918
which was included in the tax levy adopted on December 13, 2010. Resolution
11-R-11 increases the City’s FY2011 budget by $5,346,418, from $193,581,758
to $198,928,176.
For Action
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Rev. 2/9/2011 4:16:13 PM
(A7) Approval of “Letter of Intent” to the Temperature Equipment Corporation
for Main Library Cooling Chiller Replacement Project
Staff recommends approval to issue a letter of intent to the Temperature
Equipment Corporation (TEC) (17725 Volbrecht Rd., Lansing, IL) for the Main
Library Chiller Replacement Project as proposed in the current 2010-2011
Capital Improvement Program. In order to proceed with this project, staff
requires approval to issue a letter of intent to TEC to build Carrier HVAC Chiller
equipment required for the project. The equipment purchase price of $149,198
will be incorporated into the project’s general construction contract scheduled for
bidding this month. Funding is provided by 2010-2011 CIP account #415950 for
$30,000 and the 2011 CIP account #415950 of $275,000.
For Action
(A8) Ordinance 14-O-11, Increasing the Number of Class P Liquor Licenses to
permit issuance to Few Spirits
The Local Liquor Commissioner recommends passage of Ordinance 14-O-11,
amending Section 3-5-6-(P) of the City Code to increase the number of Class P
liquor licenses from 0 to 1 to permit issuance to Few Spirits, LLC, d/b/a “Few
Spirits,” 918 Chicago Avenue.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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FINAL
Page 1 of 5
Administration and Public Works
MEETING MINUTES
Administration & Public Works
Monday, January 24, 2011
5:45 P. M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Holmes, Ald. Burrus, Ald. Fiske,
Ald. Jean-Baptiste, Ald. Rainey
Members Absent:
Staff Present: Lara Biggs, Wally Bobkiewicz, Dolores Cortez, Ken Cox, Paul
D’Agostino, Hitesh Desai, Joellen Earl, Chief Eddington, Sarah
Flax, Doug Gaynor, Curtis Hanawalt, Jewell Jackson, Lonnie
Jeschke, Chief Klaiber, Kevin Lookis, Marty Lyons, Joe McRae,
Suzette Robinson, Paul Schneider, Dave Stoneback, Rickey Voss
Presiding Member: Alderman Holmes
Declaration of Quorum
With a quorum present, Chairman Holmes called the meeting to order at 5:50 P. M.
APPROVAL OF MEETING MINUTES January 10, 2011
It was moved by Ald. Burrus and seconded by Ald. Jean-Baptiste that the minutes of the
January 10, 2011 meeting be approved.
A voice vote was taken and the minutes were approved.
NEW BUSINESS
ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 1/16/11 $2,558,341.75
It was moved by Ald. Burrus and seconded by Ald. Fiske that the payroll of
January 16, 2011 be approved.
A voice vote was taken and the payroll was approved.
(A2) City of Evanston Bills through 1/25/11 $1,112,337.12
Ald. Rainey asked about the item for Everbridge, Inc. Joe McRae (Assistant to
the City Manager) said that it is a reverse billing item that will be paid for by a
grant. Ald. Rainey said that while on vacation, at 9 a. m. one day they got a call
saying that there was an incident and they were informed to what was
happening. Then, three more calls were received during the day to update them
on the situation. It was a very helpful and reassuring system. J. McRae said that
is exactly what is being implemented.
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FINAL
Page 2 of 5
Administration and Public Works
It was moved by Ald. Jean-Baptiste and seconded by Ald. Burrus that the bills list
of January 25, 2011 be approved.
A voice vote was taken and the bills list was approved
(A3.1) Approval of 1-Year Contract Extension for RFP 10-70, Auto Body &
Collision Repair Services
Staff recommends City Council approval of a one year contract extension
to RFP 10-70, Auto Body & Collision Services and Repairs to Sigler’s Auto
Body (7445 Channel Road, Skokie, IL) in the amount of $56,000.00 from
01/28/11 through 12/31/11 to provide products, services and repairs for
both emergency and non-emergency vehicles. Funding is provided by
account 7710.65060, “Material to Maintain Autos,” with a budget of
$910,000.00. These estimated expenditures in the amount of $56,000.00
represent 6.1% of this budget.
It was moved by Ald. Burrus and seconded by Ald. Rainey that A3.1 be
approved.
A voice vote was taken and A3.1 was approved
(A3.2) Approval of 1-Year Contract Extension for RFP 10-76, Emergency Lighting
& Aftermarket Equipment
Staff recommends City Council approval of a one year contract extension
to RFP 10-76, Installation, Removal, and Repair of Law Enforcement and
Emergency Fire Response Vehicles and Equipment to Havey
Communications (P.O. Box 448, Lake Forest, IL) in the amount of
$62,000.00 from 01/28/11 through 12/31/11 for lighting, sirens,
communications, computer systems and various aftermarket products.
Funding is provided by account 7710.65060, “Material to Maintain Autos,”
with a budget of $910,000.00. These estimated expenditures in the amount
of $62,000.00 represent 6.8% of this budget.
It was moved by Ald. Jean-Baptiste and seconded by Ald. Fiske that A3.2 be
approved.
A voice vote was taken and A3.2 was approved
(A3.3) Approval of 1-Year Renewal of Elevator Service Agreement with
ThyssenKrupp Elevator Corp. for the Sherman Plaza Self Park
Staff recommends renewal of the service and maintenance agreement with
ThyssenKrupp Elevator Corporation (2305 Enterprise Drive, Westchester,
IL) for the elevators at the Sherman Plaza parking garage for a 1-year term
at a cost of $35,427.60. The proposed 1-year service agreement is effective
January 1, 2011 to December 31, 2011. This agreement provides for less
than a 3% annual increase from last year’s fee. Funding is provided by the
2011 Parking Fund account #7036.62425 with a budget of $40,000.
It was moved by Ald. Jean-Baptiste and seconded by Ald. Fiske that A3.3 be
approved.
A voice vote was taken and A3.3 was approved
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FINAL
Page 3 of 5
Administration and Public Works
(A3.4) Approval of Renewal of Elevator Service Agreement with OTIS Elevator
Corp. for the Civic Center, Service Center, Maple Ave. and Church Street
Self Parks
Staff recommends renewal of the service and maintenance agreement with
OTIS Elevator Corporation (949 Oak Creek Drive in Lombard, IL) for the
elevators at the Service and Civic Centers, and Maple Avenue and Church
Street parking garages for a 1-year term at a cost of $65,435.15. The
proposed 1-year service agreement is effective January 1, 2011 to
December 31, 2011. The agreement provides for a 3% annual increase from
last year’s fee. Funding is provided by various budget sources.
It was moved by Ald. Jean-Baptiste and seconded by Ald. Fiske that A3.4 be
approved.
A voice vote was taken and A3.4 was approved
(A3.5)Approval of Extending the Term of Current Auditors, Baker Tilly Virchow
Krause, LLP For 1 Year
Staff recommends extending the term of our current Auditors, Baker Tilly
Virchow Krause, LLP by one year. The Auditors have agreed to perform the
FY 2010-11 audit for $79,500, which is the same fee as FY 2009-2010 audit.
Funding of $100,000 is budgeted in General Fund, BU 1920 for FY 2011
Ald. Jean-Baptiste asked Marty Lyons, Assistant City Manager, how did other
agencies compare with Baker Tilly Virchow Krause. M. Lyons responded that
there were several extenuating circumstances going into a calendar year for
2011. The work to be done for an audit on fiscal year 2011 and a software
conversion would be heavy duty. Virchow Krause has performed a good job over
the past years. They have rotated their staff. Dealing with different auditors is a
valid test of house staff. The price they offered for one year was a good deal.
Ald. Jean-Baptiste asked if the job would be put out for bid for the next year and
M. Lyons responded, definitely. Ald. Jean-Baptiste asked if the reference to
software was that of the auditors. M. Lyons said that no, it is the City’s software
that Accounting is looking into replacing. The current software has not been
updated in several years and the City’s needs have grown greatly and are more
demanding. During fiscal year 2011, we shall use the old software. Virchow
Krause understands that we shall be transitioning to the new software at that
time. They also had the best price. Naperville is going to have to pay up to a 3%
to 4% increase. I am happy to report; the City of Evanston is not getting any
increase.
It was moved by Ald. Rainey and seconded by Ald. Burrus that A3.5 be
approved.
A voice vote was taken and A3.5 was approved
(A4) Approval of Change Order No. 3 and Change Order No. 4 to the 2009 Water
Main, Sewer and Street Improvements Contract (Bid No. 10-40)
Staff recommends approval of Change Order No. 3 and Change Order No. 4
to the 2009 Water Main, Sewer and Street Improvements contract (Bid No.
10-40) with Trine Construction Corporation (27W364 North Avenue, West
Chicago, IL). The total amount of both change orders is a decrease to the
contract amount of $203,861.72 from $1,823,502.40 to $1,619,640.68.
Funding for Change Order No. 3 and Change Order No. 4 will be provided
Page 28 of 354
FINAL
Page 4 of 5
Administration and Public Works
by the Water Fund, Account 733110.65515 and the Capital Projects Fund,
Account 415857.65515.
Ald. Rainey said that she was thrilled with a change order that was a reduction.
However, I do not understand why. David Stoneback (Director of Utilities) said
that change order #3 in an increase for three items that were not estimated and
change order #4 is a decrease. The total reduction is $211,587.04. Ald. Rainey
asked how the project came to be over-estimated. D. Stoneback said that you
make plans based on previous experiences. As an example, a core sample was
taken of the street to be resurfaced and from that sample, it was thought the
whole street was concrete. Further, down the street they discovered it was
asphalt. Ald. Rainey stated that she realized that the engineers and contractors
estimates would be different but by two hundred thousand seems to be a high
difference. Is there something she asked that can be done to be more accurate?
D. Stoneback said that if more time and money were spent on the design the
engineers figure might be more accurate. He noted that with 140 pay items, the
engineers do not get too deep into the details.
It was moved by Ald. Jean-Baptiste and seconded by Ald. Fiske that A4 be
approved.
A voice vote was taken and A4 was approved
(A5) Resolution 5-R-11 by Which The City Council Would Authorize the Use Of
Motor Fuel Tax Funds for Roadway Construction and Related Engineering
Services
The Evanston Department of Public Works recommends City Council
approval of Resolution 5-R-11 authorizing the use of Motor Fuel Tax Funds
(MFT) in the amount of $1,000,000 for the 2011 MFT Street Resurfacing
Project and $110,606 for design and construction engineering services by
City Staff. Total MFT funding authorization request is $1,110,606.00. This
project will be funded through the Motor Fuel Tax Fund. (FUND # 200).
It was moved by Ald. Rainey and seconded by Ald. Burrus that A5 be approved.
A voice vote was taken and A5 was approved
(A6) Ordinance 12-O-11, Decreasing the Number of Class B Liquor Licenses
Due to a Change in Ownership of Pete Miller Steak House
The Local Liquor Commissioner recommends passage of Ordinance 12-O-
11, amending Section 3-5-6-(B) of the City Code to decrease the number of
Class B liquor licenses from 16 to 15 due to a change in ownership of Pete
Miller Steak House, 1572 Sherman Avenue.
It was moved by Ald. Rainey and seconded by Ald. Burrus that A6 be approved.
A voice vote was taken and A6 was approved
(A7) Ordinance 13-O-11, Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Pete Miller Steak House
The Local Liquor Commissioner recommends passage of Ordinance 13-O-
11, amending Section 3-5-6-(B) of the City Code to increase the number of
Class B liquor licenses from 15 to 16 to permit issuance to Pete Miller
Evanston, LLC, owner of “Pete Miller Steak House,” 1572 Sherman
Avenue.
Page 29 of 354
FINAL
Page 5 of 5
Administration and Public Works
It was moved by Ald. Jean-Baptiste and seconded by Ald. Fiske that A7 be
approved.
A voice vote was taken and A7 was approved
ADJOURNMENT
Ald. Jean-Baptiste moved and Ald. Burrus seconded a motion to adjourn.
A voice vote was taken and the motion was approved at 6:15 P. M., January 24, 2011.
Respectfully Submitted,
Phillip Baugher
Administrative Secretary, Administrative Services
Page 30 of 354
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: February 08, 2011
Recommended Action: Staff recommends approval of the city of Evanston
Payroll and Bills List.
Summary:
Payroll – January 17, 2011 through January 30, 2011 $2,270,129.52
Bills List – February 15, 2011 $3,987,810.05
(General Fund Amount--$720,743.19)
Credit Card Activity – Period End Dec. 31, 2010 $ 73,145.63
Attachments: Bills List
December Credit Card Transactions
For City Council meeting of February 14, 2011 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
Page 31 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT CARDS 962.05
100.22730 BANK OF AMERICA COMMERCIAL CAR *PURCHASING CARD DEC. 2010 73,145.63
100.21640 GUARDIAN MONTHLY INVOICE 12,520.89
100.21640 METLIFE SMALL BUSINESS CENTER MONTHLY INVOICE 15,724.61
100.22790 SAM'S CLUB DIRECT SUPPLIES 47.90
100.41420 SECRETARY OF STATE 111 *LICENSE RENEWEL N.E.T. VEHLS.297.00
100.21470 PALMERSHEIM, ROBERT *PAYROLL REPLACES CHK 376628 315.50
100.21650 NATIONAL GUARDIAN LIFE INSURAN MONTHLY INVOICE 416.59
100.21639 EYE MED VISION CARE MONTHLY INVOICE 2,755.86
100.21705 ESTATE OF PATRICIA KRUG *REPLACED CHK 365246 35.00
106,221.03
1400 CITY CLERK
1400.65095 OFFICE DEPOT OFFICE SUPPLIES 4.17
1400.62457 MUNICIPAL CODE CORPORATION SUPPLEMENT PAGES 80.39
1400.62457 MUNICIPAL CODE CORPORATION SUPPLEMENT PAGES 3,755.77
1400.65010 P.F. PETTIBONE & COMPANY RECORDER BINDERS 856.55
1400.65095 OFFICE DEPOT OFFICE SUPPLIES 109.98
1400.62205 PIONEER PRESS PUBLICATION 74.40
1400.65010 PIONEER PRESS SUBSCRIPTION 14.00
4,895.26
1705 LEGAL ADMINISTRATION
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 29.92
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 93.07
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 103.83
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 42.75
1705.62509 LAW OFFICE OF MITCHELL C. EX HEARINGS OFFICER 1,290.00
1705.52570 WILSON, PATRICK COMPL. TICKET REFUND 60.00
1705.65010 WEST GROUP PAYMENT CTR INFORMATION CHARGES 589.94
1705.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 13.14
1705.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 56.01
1705.62345 PACER SERVICE CENTER ELECTRONIC RECORDS 16.32
1705.65010 ILLINOIS INSTITUTE FOR CONTUIN IL FREEDOM OF INFO. PUBLICAT.139.00
1705.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 27.55
1705.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 67.41
1705.62509 HANSEN, ANJANA HEARING OFFICER SERVICES 1,050.00
1705.62509 GREENSPAN, JEFFERY D HEARING OFFICER SERVICES 1,050.00
1705.62509 BRUNNER, SUSAN D HEARING OFFICER SERVICES 1,960.00
6,588.94
1905 ADM.SERVICES- GENERAL SUPPORT
1905.62360 ICMA *CPM 101 PILOT ENROLLMENT 950.00
1905.65095 OFFICE DEPOT OFFICE SUPPLIES 2010/2011 16.56
1905.65095 PIONEER PRESS PUBLICATION 150.00
1,116.56
1910 FINANCE DIVISION - REVENUE
1910.53640 LILIAN & MANNY LAPIDOS REFUND CAB COUPONS 47.50
Page 32 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1910.65095 OFFICE DEPOT OFFICE SUPPLIES 53.12
1910.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE DEC 2010 28.57
1910.62275 UNITED STATES POSTAL SERVICE *ANNUAL LOCK-BOX FEE 900.00
1910.51620 COOK COUNTY RECORDER OF DEEDS NOTARY 5.00
1910.51600 ROOD, SARAH PARKING REFUND 40.00
1910.51600 PALFY, CORA PARKING REFUND 40.00
1910.51600 ZELLER, JAMES P.PARKING REFUND 36.00
1910.65045 THIRD MILLENNIUM ASSOC UTILITY BILL RENDERING 309.18
1910.56175 ZELLER, JAMES P.PARKING REFUND 54.00
1,513.37
1920 FINANCE DIVISION - ACCOUNTING
1920.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 199.32
1920.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 57.24
1920.65095 OFFICE DEPOT OFFICE SUPPLIES 2010-2011 18.06
1920.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 44.23
1920.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 9.66
1920.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 206.28
534.79
1925 FINANCE DIVISION - PURCHASING
1925.65095 OFFICE DEPOT ADDTL FUNDS OFFCIE SUPPLIES 7.65
1925.65095 OFFICE DEPOT ADDTL FUNDS OFFCIE SUPPLIES 3.71
11.36
1929 HUMAN RESOURCE DIVISION
1929.65095 OFFICE DEPOT OFFICE SUPPLIES 137.37
1929.62274 I/O SOLUTIONS, INC SERGEANT PROCESS 205.00
1929.62274 I/O SOLUTIONS, INC SERGEANT PROCESS 784.00
1929.62130 FEDERAL EXPRESS CORP.INFO TO ATTORNEY 12.37
1929.62274 I/O SOLUTIONS, INC SERGEANT PROCESS 2,940.00
1929.62630 I.D.E.S. / ILLINOIS DEPT. OF E UNEMPLOYMENT PAYMENT 117,342.77
1929.62274 I/O SOLUTIONS, INC SERGEANT PROCESS 7,530.00
1929.62160 F.L. HUNTER & ASSOCIATES RECRUITMENT 240.00
129,191.51
1932 INFORMATION TECHNOLOGY DIVI.
1932.64505 AT & T 8100 MONTHLY CHARGE 64.25
1932.64510 SOUND INC.MAINT. CONTRACT NEC 2400 103.50
1932.64505 AT & T MONTHLY CHARGES DECEMBER 2010 748.98
1932.64505 CALL ONE COMMUNICATION SYSTEM 6,097.43
1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 1,277.61
1932.62380 UNITED BUSINESS SOLUTIONS, LLC STAPLE REFILLS 78.00
8,369.77
1940 MISC. EXPENDITURES / BENEFITS
1940.61510 EAP CONSULTANTS, INC.MONTHLY INVOICE 1,033.34
1,033.34
1941 PARKING ENFORCEMENT & TICKETS
1941.64005 COMED MONTHLY INVOICE 80.79
1941.62451 CUNNIFF, ELIZABETH TOW REFUND 185.00
1941.62451 TERRY, PETER TOW REFUND 185.00
Page 33 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1941.62451 STARKS, DERENDA L.TOW REFUND 150.00
1941.52505 LOGAN, MATTHEW A.PARKING TICKET REFUND 10.00
610.79
2101 COMMUNITY DEVELOPMENT ADMIN
2101.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 50.80
2101.65095 OFFICE DEPOT BLANKET FY 2010-11 BOBBIE 10.66
2101.65095 OFFICE DEPOT BLANKET FY 2010-11 BOBBIE .52
2101.65095 OFFICE DEPOT ADDTL OFFICE SUPPLIES 100.00
161.98
2105 PLANNING & ZONING
2105.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 125.65
2105.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 136.74
2105.62285 AARYNN/ALLYSSA TRUCKING ZBA PACKETS 34.99
297.38
2115 HOUSING CODE COMPLIANCE
2115.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 308.60
2115.65095 OFFICE DEPOT BLANKET FY10-11; USERS: BOBBIE 101.77
2115.65085 H S I SERVICES INC SMOKE DETECTOR TESTER 127.50
537.87
2120 HOUSING REHABILITATION
2120.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 103.70
103.70
2126 BUILDING INSPECTION SERVICES
2126.62150 MOSHE CALAMARO & ASSOC STRUCT. ENG. SERVICES 95.00
2126.65095 OFFICE DEPOT BLANKET OFFICE SUPPLIES 77.17
2126.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 78.71
250.88
2128 HOMELESS SERVICES
2128.67114 FAMILY PROMISE CHICAGO NORTH S SHELTER GRNT PROGRAM 3,600.00
2128.67115 INTERFAITH ACTION OF EVANSTON SHT GRNT PROG. SOUP KIT DEC 10 828.45
2128.67115 INTERFAITH ACTION OF EVANSTON SHELTER GRNT PROGRAM 669.70
2128.67111 EVANSTON NORTHSHORE YWCA EMERG. SHLT. GRANT PROG.782.82
5,880.97
2135 ECONOMIC DEVELOPMENT DIVISION
2135.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 374.85
2135.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 190.39
565.24
2150 HPRP GRANTS
2150.63157 CONNECTIONS FOR THE HOMELESS HPRP DEC. 2010 FINANC. REVIEW 179.86
2150.63158 CONNECTIONS FOR THE HOMELESS HPRP DEC. 2010 351.45
2150.63156 CONNECTIONS FOR THE HOMELESS HPRP DEC. 2010 1,080.00
2150.63161 MCGAW YMCA HPRP YMCA JUNE-JAN.2,880.00
2150.63156 CONNECTIONS FOR THE HOMELESS HPRP DEC. 2010 FINANC. REVIEW 266.80
2150.63160 CONNECTIONS FOR THE HOMELESS HPRP SEPT. 2010 1,822.08
2150.63157 CONNECTIONS FOR THE HOMELESS HPRP DEC. 2010 4,320.00
10,900.19
Page 34 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2205 POLICE ADMINISTRATION
2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 30.42
2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 20.24
2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 38.34
2205.64005 COMED MONTHLY CHARGES 106.20
2205.65125 EVANSTON FUNERAL & CREMATION REMOVALS 1,987.00
2205.64005 COMED MONTHLY CHARGES 106.20
2205.62360 SCHIENBEIN, TED NAPWDA MEMB. RENEWAL 90.00
2205.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 42.66
2205.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 70.42
2205.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 45.24
2205.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 30.41
2205.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 24.66
2205.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,046.80
2205.65040 LEMOI HARDWARE ICE MELT ROCK SALT 23.97
2205.68205 MOKOS, DANIEL J REIMB. EXTRADICTION 59.59
2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERV. DEC. 2010 4,372.88
2205.64015 NICOR 0632 MONTHLY CHARGES 254.16
2205.64015 NICOR 0632 MONTHLY CHARGES 2,126.47
2205.62375 NORTHERN ILLINOIS POLICE ALARM LANGUAGE LINE 7.50
2205.68205 PILLARS III, JAMES REIMB. EXTRADICTION 32.36
2205.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 55.70
2205.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 64.13
2205.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 55.89
2205.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 16.99
2205.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 47.22
2205.65040 LAPORT INC JANITORIAL SUPPLIES 907.80
2205.65040 LEMOI HARDWARE STAIN REMOVER 8.16
2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 47.90
2205.65040 LEMOI HARDWARE OIL 9.99
12,729.30
2210 PATROL OPERATIONS
2210.65020 VCG UNIFORM UNIFORM 795.00
2210.65020 CHICAGO BADGE & INSIGNIA NUMBERS ON AH7685 BADGE 12.29
2210.65020 VCG UNIFORM UNIFORM 795.00
1,602.29
2215 CRIMINAL INVESTIGATION
2215.65105 RITZ CAMERA ONE HOUR REPRINTS 133.87
2215.65105 RITZ CAMERA DIGITAL MEDIA PRINT 166.44
2215.65105 RITZ CAMERA ONE HOUR REPRINTS 47.28
2215.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 71.44
2215.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 80.63
499.66
2225 SOCIAL SERVICES BUREAU
2225.62370 LYTLE, HOLLY YOUTH OUTREACH 250.00
2225.62370 LYTLE, HOLLY YOUTH OUTREACH 500.00
2225.62370 LYTLE, HOLLY *OUTREACH ADVOCATE PROGRAM 600.00
2225.62370 LYTLE, HOLLY *OUTREACH ADVOCATE PROGRAM 600.00
2225.62370 PETTY CASH - P. QUEHL PETTY CASH REIMB.-CRISIS SERV 76.30
Page 35 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2,026.30
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 84.90
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 297.99
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 19.10
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 3.80
2240.65105 RITZ CAMERA ONE HOUR REPRINTS 9.39
2240.65105 RITZ CAMERA CD SERVICE 97.85
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 28.33
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 38.58
2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 492.89
2240.65105 RITZ CAMERA ONE HOUR REPRINTS 36.18
1,109.01
2245 COMMUNICATIONS
2245.64540 AT & T MOBILITY P.S.T.55.55
2245.64540 AT & T MOBILITY P.S.T.47.95
2245.64540 AT & T MOBILITY P.S.T.47.58
2245.64540 AT & T MOBILITY P.S.T.55.99
207.07
2250 SERVICE DESK
2250.65125 LAUNDRY WORLD CELLBLOCK BLANKETS 91.00
2250.65125 COLLEY ELEVATOR CO.ELEVATOR INSPECTION SERV.168.00
2250.65020 VCG UNIFORM UNIFORM 202.75
461.75
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 67.20
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 16.80
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 27.30
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 123.90
235.20
2260 OFFICE OF ADMINISTRATION
2260.62295 CARMICHAEL, GRACE REIMB. BASIC INVEST. SKILLS 60.00
2260.62295 OAKTON COMMUNITY COLLEGE 1 PARAMEDIC SCHOOL 3,460.00
2260.62295 NORTHWESTERN UNIVERSITY SUPERVISION POLICE PERSNL.850.00
2260.62295 NORTH EAST MULTI-REGIONAL TRAI LAWS OF ARREST, SEARCH/SEIZURE 100.00
2260.62295 EVANSTON ATHLETIC CLUB FITNESS 313.50
2260.62295 NIZIOLEK, REBECCA S.REIMB. BASIC INV SKILLS 60.00
2260.62295 RAR COMMUNICATIONS REGIST. WIN WITH THE MEDIA 150.00
4,993.50
2270 TRAFFIC BUREAU
2270.65125 CLIFTON, DERRICK TOW REFUND 185.00
185.00
2275 COMMUNITY STRATEGIC BUREAU
2275.62295 EVANSTON IMPRINTABLES,INC.NYLON STAFF JACKET/YOUTH 565.44
565.44
2280 ANIMAL CONTROL
2280.62225 LAPORT INC JANITORIAL SUPPLIES 36.59
Page 36 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2280.65025 HILLS PET NUTRITION ANIMAL SHELTER FOOD 398.36
2280.65025 HILLS PET NUTRITION ANIMAL SHELTER FOOD 434.92
2280.65085 ALARM DETECTION SYSTEMS, INC. QUARTERLY ALARM CHARGE 164.70
2280.62225 ANDERSON PEST CONTROL JANUARY PEST SERVICE 50.25
2280.65025 PETSMART CAT LITTER 59.90
2280.65025 PETSMART CAT LITTER 59.90
1,204.62
2305 FIRE MGT & SUPPORT
2305.65095 OFFICE DEPOT OPEN PO OFFICE SUPPLIES 25.54
2305.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 63.34
2305.65020 AIR ONE EQUIPMENT FF HELMETS 805.00
2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,633.91
2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,046.81
2305.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,695.50
2305.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 776.13
2305.64015 NICOR 0632 MONTHLY CHARGES 1,559.92
2305.64015 NICOR 0632 MONTHLY CHARGES 1,008.00
2305.64015 NICOR 0632 MONTHLY CHARGES 1,207.07
2305.64015 NICOR 0632 MONTHLY CHARGES 2,118.75
2305.62315 FEDERAL EXPRESS CORP.SHIPPING FEES 193.18
2305.65070 FOX VALLEY FIRE & SAFETY ANSUL SERVICE 69.50
2305.65070 FOX VALLEY FIRE & SAFETY ANSUL SERVICE 74.50
2305.65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 129.95
2305.65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 143.95
2305.65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 460.95
2305.65070 HENRICHSEN FIRE & SAFETY EXTINGUISHER RECHARGE 183.55
2305.65070 HENRICHSEN FIRE & SAFETY EXTINGUISHER RECHARGE 39.50
2305.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 33.57
2305.62360 ILLINOIS FIRE CHIEFS ASSOCIATI DEPARTMENT MEMBERSHIP 650.00
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 63.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 79.85
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 37.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 99.99
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 37.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 15.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 7.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 41.80
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 15.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 354.00
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 1.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 168.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 11.40
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 198.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 164.35
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 164.35
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 248.00
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 94.80
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 12.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 615.60
Page 37 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 15.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 57.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 1.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 95.75
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 51.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 23.40
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 41.90
2305.65095 OFFICE DEPOT OPEN PO OFFICE SUPPLIES 177.72
17,821.43
2310 FIRE PREVENTION
2310.53715 MAIL SORT, INC.FIRE/POLICE ALARM REGISTRATION 1,394.75
2310.62250 ZOLL DATA SYSTEMS EMS EPCR SUPPORT 550.00
1,944.75
2315 FIRE SUPPRESSION
2315.62521 EMSAR CHICAGO/MILWAUKEE STRETCHER MAINT.535.54
2315.53675 ANDRES MEDICAL BILLING DECEMBER AMBULANCE CHARGES 4,188.31
2315.62605 MABAS DIVISION III MABAS ANNUAL DUES 5,000.00
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S 2-NEW HIRES FF TRAINING 5,990.00
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S FIREFIGHTER TRAINING-LEADERSH 300.00
2315.62295 NORTHWESTERN UNIVERSITY OFFICER TRAINING 100.00
2315.62295 NORTHWESTERN UNIVERSITY OFFICER TRAINING 100.00
2315.62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 412.71
2315.62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 465.64
2315.62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 284.15
2315.62295 ILLINOIS SOCIETY OF FIRE SERVI FIRE OFFICE TRAINING 300.00
2315.65040 LAPORT INC JANITORIAL SUPPLIES 513.31
2315.65040 LAPORT INC JANITORIAL SUPPLIES 154.80
2315.65105 LEMOI HARDWARE SMALL TOOLS 9.74
2315.62521 PHYSIO-CONTROL, INC.TECHNICAL SERVICE SUPPORT 2,598.14
2315.62521 PHYSIO-CONTROL, INC.TECHNICAL SERVICE SUPPORT .22
20,952.56
2407 HEALTH SERVICES ADMIN
2407.62490 SAM'S CLUB DIRECT XMAS PARTY 139.57
2407.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 9.41
2407.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 10.28
159.26
2425 DENTAL SERVICES
2425.65075 EXCEL DENTAL LAB DENTAL WORK ROBEL DEMISSE 59.00
2425.65075 EXCEL DENTAL LAB DENTAL WORK ROBEL DEMISSE 59.00
118.00
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62477 NEXTEL COMMUNICATIONS WIRELESS SERVICE 109.59
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 54.00
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00
2435.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 136.12
2435.62360 ILLINOIS ENVIRONMENTAL HEALTH IEHA MEMBERSHIPS 160.00
486.71
Page 38 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2440 VITAL RECORDS
2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 1,088.00
2440.53215 IRVING, VERNA REFUND BIRTH CERTIFICATE 12.00
1,100.00
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.62470 PURDY, ANNE K.REIMB. PREGN. PREV. PROGRAM 105.70
2455.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 11.70
2455.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 19.15
2455.62470 OFFICE DEPOT OFFICE SUPPLIES 48.04
2455.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 51.79
2455.62470 OFFICE DEPOT OFFICE SUPPLIES 35.06
271.44
2605 DIRECTOR OF PUBLIC WORKS
2605.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 162.93
2605.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 98.69
2605.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 47.46
309.08
2610 MUNICIPAL SERVICE CENTER
2610.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 32.89
2610.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 14.78
2610.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,896.79
2610.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 9,215.04
2610.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 26.97
2610.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 16.61
2610.65085 LEMOI HARDWARE SUPPLIES 16.08
2610.65050 LEMOI HARDWARE SPRAY PAINT 7.65
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 133.50
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 38.75
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 89.50
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 117.75
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 103.75
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 127.50
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 129.25
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 131.25
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 128.75
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 130.50
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 311.29
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 129.00
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 114.50
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 390.24
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 90.05
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 76.00
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 114.15
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 128.50
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 128.50
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 151.74
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 112.25
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 130.85
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 103.49
Page 39 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 152.55
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 88.75
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 118.50
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 72.50
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 103.80
2610.64005 COMED MONTHLY CHARGES 149.69
2610.64005 COMED MONTHLY CHARGES 718.03
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 77.25
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 135.80
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 104.25
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 63.75
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 137.49
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 137.49
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 151.24
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 143.25
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 99.00
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 77.50
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 90.75
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 129.90
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 27.40
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 119.75
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 104.25
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 130.55
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 139.65
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 159.50
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 111.55
2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 132.65
2610.65020 UNIFORMS TO YOU WORK UNIFORMS 110.25
2610.65020 UNIFORMS TO YOU WORK UNIFORMS 74.25
2610.62225 OTIS ELEVATOR COMPANY FREIGHT ELEVATOR SERVICE 1,499.00
2610.62245 OTIS ELEVATOR COMPANY FREIGHT ELEVATOR SERVICE 2,860.00
2610.65020 STARS & STRIPES SILK SCREENING AFSCME T-SHIRTS BLANKET PO 11.00
2610.65020 STARS & STRIPES SILK SCREENING AFSCME T-SHIRTS BLANKET PO 48.50
2610.65020 STARS & STRIPES SILK SCREENING AFSCME T-SHIRTS BLANKET PO 190.71
23,808.37
2625 ENGINEERING
2625.62295 APWA CHICAGO METRO CHAPTER APWA SEMINAR 50.00
50.00
2630 TRAFFIC ENGINEERING
2630.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 20.97
20.97
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64006 COMED MONTHLY CHARGES 250.89
2640.64006 COMED MONTHLY CHARGES 249.41
2640.64008 COMED MONTHLY CHARGES 301.24
2640.64008 COMED MONTHLY CHARGES 150.34
2640.64008 COMED MONTHLY CHARGES 423.51
2640.64008 COMED MONTHLY CHARGES 186.21
2640.64008 COMED MONTHLY CHARGES 435.95
Page 40 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2640.64008 COMED MONTHLY CHARGES 223.44
2640.64007 COMED MONTHLY CHARGES 41.66
2640.64007 COMED MONTHLY CHARGES 84.55
2640.64006 COMED MONTHLY CHARGES 45,501.40
2640.64007 COMED MONTHLY CHARGES 6,567.03
2640.64007 COMED MONTHLY CHARGES 6,920.12
2640.64008 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 177.49
2640.64007 COMED MONTHLY CHARGES 38.13
2640.64006 COMED MONTHLY CHARGES 24,588.98
2640.65070 BROWN TRAFFIC PRODUCTS SIGNAL CONTROLLER REPAIR 500.00
2640.64006 COMED MONTHLY CHARGES 457.12
2640.64006 COMED MONTHLY CHARGES 332.36
2640.64007 COMED MONTHLY CHARGES 77.42
87,507.25
2665 STREETS AND SANITATION ADMINIS
2665.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 2,127.18
2665.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 130.24
2,257.42
2670 STREET AND ALLEY MAINTENANCE
2670.65055 ORANGE CRUSH, L.L.C.HOT ASPHALT 2010 233.70
2670.65115 ARTS & LETTERS LTD.SIGN FABRICATION LETTERS 35.00
2670.62415 G & L CONTRACTORS, INC 2009 DEBRIS HAULING 3,260.00
3,528.70
2680 SNOW AND ICE CONTROL
2680.62451 R & L TOWING TOWING RETAINER-3 TRKS 450.00
2680.62451 PRO CAR CARE, INC.TOWING RETAINER 150.00
2680.62451 PONCH TOWING TOWING RETAINER 150.00
2680.62451 G & J TOWING TOWING RETAINER 150.00
2680.62451 FREEDOM TOWING, INC.TOWING RETAINER-2 TRKS 300.00
2680.62451 DOUBLE "E" TOWING AND TRUCKING TOWING RETAINER-3 TRKS 450.00
2680.62451 AUTO CARRIER EXPRESS, INC. DBA TOWING RETAINER-3 TRKS 450.00
2680.65015 MORTON SALT ROAD SALT 56,818.37
2680.62451 MONARCA TOWING SERVICE, INC. TOWING RETAINER 150.00
2680.62451 LOUIE'S TOWING TOWING RETAINER 150.00
2680.62451 WWF TOWING TOWING RETAINER 150.00
2680.62451 VIC'S TOWING, INC.TOWING RETAINER 150.00
2680.62451 ULRIC RECOVERY, INC.TOWING RETAINER 150.00
2680.62451 TBONE TOWING TOWING RETAINER 150.00
2680.62451 SCT SERVICES, INC.TOWING RETAINER-2 TRKS 300.00
2680.62451 RENDERED SERVICES INC.TOWING RETAINER-2 TRKS 300.00
2680.62451 AUTO RECOVERY AND TOWING DIVIS TOWING RETAINER 150.00
60,568.37
2685 REFUSE COLLECT & DISPOSAL
2685.68310 WELLS FARGO BANK- SWANCC RESIDENTIAL REFUSE DISPOSAL 3,510.12
2685.62405 WELLS FARGO BANK- SWANCC RESIDENTIAL REFUSE DISPOSAL 61,707.87
65,217.99
2805 CHILDREN'S SERVICES
2805.65630 GREY HOUSE PUBLISHING BOOKS 503.25
Page 41 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2805.65630 BAKER & TAYLOR BOOKS 28.54
2805.65630 COMIX REVOLUTION, INC.BOOKS 49.41
2805.65630 BOOK WHOLESALERS INC.BOOKS 15.58
2805.65630 BOOK WHOLESALERS INC.BOOKS 5.18
2805.65630 BOOK WHOLESALERS INC.BOOKS 20.38
2805.65630 BOOK WHOLESALERS INC.BOOKS 20.10
2805.65630 BOOK WHOLESALERS INC.BOOKS 43.45
2805.65630 MARSHALL CAVENDISH CORP.BOOKS 125.70
2805.65641 MIDWEST TAPE AV 20.78
2805.65641 MIDWEST TAPE AV 18.39
2805.65641 MIDWEST TAPE AV 47.15
2805.65630 BAKER & TAYLOR BOOKS 94.43
2805.65630 BAKER & TAYLOR BOOKS 162.51
2805.65630 GREY HOUSE PUBLISHING BOOKS 387.25
1,542.10
2806 ADULT SERVICES
2806.65630 BAKER & TAYLOR BOOKS 13.14
2806.65630 BAKER & TAYLOR BOOKS 116.26
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 14.23
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 22.04
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 305.09
2806.65630 MARQUIS WHO'S WHO BOOKS 168.00
2806.65630 COMIX REVOLUTION, INC.BOOKS 72.73
2806.62340 INNOVATION EXPERTS COMPUTER LICENSES AND SUPPLIES 275.00
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 48.19
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 51.55
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 41.19
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 85.78
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 58.79
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 51.40
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 87.40
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 22.01
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 55.07
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 44.08
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 69.78
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 98.45
2806.65641 BAKER & TAYLOR AV 139.72
2806.62340 ENVISIONWARE, INC.INV#INV-US-6081, 1 YR COMP.1,235.10
2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 208.04
2806.65641 RANDOM HOUSE INC AV 33.75
2806.65641 RANDOM HOUSE INC AV 59.96
2806.65641 RANDOM HOUSE INC AV 59.95
2806.65641 RANDOM HOUSE INC AV 60.00
2806.65630 BAKER & TAYLOR BOOKS 10.82
2806.65630 BAKER & TAYLOR BOOKS 56.72
2806.65630 BAKER & TAYLOR BOOKS 33.08
2806.65630 BAKER & TAYLOR BOOKS 58.19
2806.65630 BAKER & TAYLOR BOOKS 66.03
2806.65630 BAKER & TAYLOR BOOKS 123.15
Page 42 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2806.65630 BAKER & TAYLOR BOOKS 75.27
2806.65630 BAKER & TAYLOR BOOKS 556.49
2806.65630 BAKER & TAYLOR BOOKS 32.25
2806.65630 BAKER & TAYLOR BOOKS 320.26
2806.65641 BAKER & TAYLOR AV 292.33
2806.65630 BAKER & TAYLOR BOOKS 991.17
2806.65630 BAKER & TAYLOR STANDING ORDER REFERENCE BKS 2,268.55
2806.65630 BAKER & TAYLOR BOOKS 57.59
2806.65630 BAKER & TAYLOR BOOKS 1,446.04
2806.65630 BAKER & TAYLOR BOOKS 105.29
9,989.93
2825 NORTH BRANCH
2825.65641 MIDWEST TAPE AV 29.99
2825.65641 RECORDED BOOKS INC.AV 322.40
2825.64015 NICOR 0632 MONTHLY CHARGES 208.59
2825.65641 MIDWEST TAPE AV 106.97
2825.65641 MIDWEST TAPE AV 98.97
2825.65630 BAKER & TAYLOR BOOKS 132.02
898.94
2830 SOUTH BRANCH
2830.65630 BAKER & TAYLOR BOOKS 157.56
157.56
2835 TECHNICAL SERVICES
2835.65100 SHOPPER, INC.TECHNICAL SERVICES 305.34
2835.65100 BRODART COMPANY LIBRARY SUPPLIES 384.22
2835.65100 HIGHSMITH CO., INC.LIBRARY SUPPLIES 5.00
694.56
2840 MAINTENANCE
2840.65040 CINTAS #769 MAT SERVICE 55.61
2840.62225 DOOR SYSTEMS, INC.BUILDING MAINTENANCE SERV.584.05
2840.62225 ALLIANCE FIRE PROTECTION BUILDING MAINTENANCE REPAIR 559.00
2840.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 4,267.63
2840.65040 LAPORT INC ADDTL JANITORIAL SUPPLIES 168.98
2840.65040 LAPORT INC 2840.65040 264.91
2840.62225 DOOR SYSTEMS, INC.INV#0733734-IN 12/30/2010 3,976.00
9,876.18
2845 ADMINISTRATION
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 11.56
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 2.56
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 9.77
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 7.70
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 191.93
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 8.96
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 9.66
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 14.77
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 10.16
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 3.99
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 5.84
Page 43 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 3.34
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 4.59
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 20.32
2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 4.43
2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 121.94
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 12.58
2845.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 182.87
2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 124.94
751.91
3010 REC. BUS. & FISCAL MGMT
3010.65095 OFFICE DEPOT 10-11 BALNKET PO OFFICE 32.79
3010.65095 OFFICE DEPOT 10-11 BALNKET PO OFFICE 115.50
3010.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 89.42
3010.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 66.64
304.35
3015 COMMUNICATION & MARKETING SRVS
3015.62210 ACTION PRINTING PRINT SUMMER CAMP GUIDE,5,654.00
5,654.00
3025 PARK UTILITIES
3025.64005 COMED MONTHLY CHARGES 21.69
3025.64015 NICOR 0632 MONTHLY CHARGES 147.88
3025.64005 COMED MONTHLY CHARGES 46.65
3025.64005 COMED MONTHLY CHARGES 417.18
3025.64005 COMED MONTHLY CHARGES 41.42
3025.64005 COMED MONTHLY CHARGES 65.35
3025.64005 COMED MONTHLY CHARGES 79.44
3025.64005 COMED MONTHLY CHARGES 80.11
3025.64005 COMED MONTHLY CHARGES 238.51
3025.64005 COMED MONTHLY CHARGES 41.15
3025.64005 COMED MONTHLY CHARGES 22.83
3025.64005 COMED MONTHLY CHARGES 33.52
3025.64005 COMED MONTHLY CHARGES 152.27
3025.64005 COMED MONTHLY CHARGES 37.30
3025.64005 COMED MONTHLY CHARGES 23.75
3025.64005 COMED MONTHLY CHARGES 185.32
3025.64005 COMED MONTHLY CHARGES 193.01
3025.64005 COMED MONTHLY CHARGES 47.49
3025.64005 COMED MONTHLY CHARGES 14.98
3025.64005 COMED MONTHLY CHARGES 66.82
3025.64005 COMED MONTHLY CHARGES 77.04
3025.64005 COMED MONTHLY CHARGES 36.11
3025.64005 COMED MONTHLY CHARGES 41.72
3025.64005 COMED MONTHLY CHARGES 71.63
3025.64005 COMED MONTHLY CHARGES 34.27
3025.64005 COMED MONTHLY CHARGES 135.40
3025.64005 COMED MONTHLY CHARGES 59.29
3025.64005 COMED MONTHLY CHARGES 305.72
3025.64005 COMED MONTHLY CHARGES 222.42
3025.64015 NICOR 0632 MONTHLY CHARGES 395.86
Page 44 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3025.64005 COMED MONTHLY CHARGES 408.92
3025.64005 COMED MONTHLY CHARGES 300.77
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 193.25
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 159.32
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 587.28
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 464.91
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 281.97
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 187.21
3025.64015 NICOR 0632 MONTHLY CHARGES 209.56
3025.64015 NICOR 0632 MONTHLY CHARGES 78.24
3025.64015 NICOR 0632 MONTHLY CHARGES 91.05
3025.64015 NICOR 0632 MONTHLY CHARGES 226.01
3025.64015 NICOR 0632 MONTHLY CHARGES 84.54
3025.64015 NICOR 0632 MONTHLY CHARGES 173.15
3025.64005 COMED MONTHLY CHARGES 74.48
6,856.79
3030 CROWN COMMUNITY CENTER
3030.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 774.32
3030.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 97.80
3030.62245 CORRIGAN & FRERES ELECTRIC CO INSTALL NEW EXIT LIGHTS 450.00
3030.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 86.26
3030.65040 LAPORT INC JANITORIAL SUPPLIES 494.50
3030.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 2,663.01
3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK 169.38
3030.65025 SAM'S CLUB DIRECT PRESCHOOL LUNCH SUPPLIES 53.28
3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 20.06
3030.65110 SAM'S CLUB DIRECT PRESCHOOL SUPPLIES 39.72
3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 99.05
3030.65110 SAM'S CLUB DIRECT SNACK SERVING SUPPLIES 56.84
3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK 37.98
3030.65025 SAM'S CLUB DIRECT SNACK 25.09
3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 6.98
3030.65025 SAM'S CLUB DIRECT CREDIT RETURNED MERCH.20.10-
3030.65025 SAM'S CLUB DIRECT CREDIT RETURNED MERCH.6.74-
3030.62505 LOCKETT, LAMAR ADULT DANCE INSTRUCTOR 270.00
5,317.43
3035 CHANDLER COMMUNITY CENTER
3035.65040 LAPORT INC 10-11 BLANKET PO CUSTODIAL 241.13
3035.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,237.75
3035.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 32.84
3035.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 17.48
3035.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 28.36
3035.65110 EVANSTON IMPRINTABLES,INC.TSHIRTS K-1 BASKETBALL LEAGUE 398.93
3035.62505 CHESS WIZARDS INC WINTER CHESS CAMP 3,859.00
3035.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 12.64
3035.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 1,195.51
3035.62505 UNGER, DIANA FENCING INSTRUCTION AT 2,044.70
3035.62245 HALDEMAN-HOMME, INC.REPAIRS TO BBALL BACKSTOPS 927.00
3035.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 10.63
Page 45 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
10,005.97
3040 FLEETWOOD JOURDAIN COM CT
3040.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 15.04
3040.62511 ST. MORITZ SECURITY SERVICES, SECURITY FOR PRIVATE RENTAL 175.50
3040.65110 MITY-LITE INC.RT3096BRN1 30X8FT BROWN 2,625.00
3040.65110 MITY-LITE INC.1FFBRNBRN00 FLEX ONE 2,495.00
3040.65110 MITY-LITE INC.SHIPPING 411.34
3040.65095 WINDY CITY PRESS 10-11 BLANKET PO FOR 215.00
3040.62518 ADT SECURITY SYSTEMS FJC: SECURITY ALARM SERVICE 1,129.50
3040.65110 CINTAS #769 FLOOR MAT SERVICE 67.00
3040.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 387.60
3040.65110 CINTAS FLOOR MATS 216.00
3040.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 63.43
3040.65040 LAPORT INC JANITORIAL SUPPLIES 101.43
3040.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 5,211.43
3040.65025 SAM'S CLUB DIRECT SENIOR LUNCH 57.16
3040.65025 SAM'S CLUB DIRECT AFTER SCHOOL/SENIORS SUPPLIES 121.52
3040.65110 SAM'S CLUB DIRECT AFTER SCHOOL/SENIORS SUPPLIES 55.34
3040.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 1,040.67
3040.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 55.44
3040.65025 SAM'S CLUB DIRECT SENIOR MEAL 28.96
3040.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 64.08
3040.65110 CINTAS #769 FLEETWOOD MATS 322.00
3040.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 1,722.78
3040.65040 LAPORT INC 10-11 BLANKET PO FOR 191.44
3040.65040 LAPORT INC 10-11 BLANKET PO FOR 78.87
16,851.53
3045 FLEETWOOD/JOURDAIN THEATR
3045.62511 MORGAN, PHILLIP KARAOKE OPERATOR 150.00
150.00
3050 RECREATION OUTREACH PROGRAM
3050.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 33.12
3050.62511 F.C. BARKER MASON PARK INSTRUCTOR DROP IN 250.00
283.12
3055 LEVY CENTER
3055.65025 SAM'S CLUB DIRECT CREDIT RETURNED MERCH.21.26-
3055.65025 SAM'S CLUB DIRECT SENIOR LUNCH SUPPLIES 592.95
3055.65025 SAM'S CLUB DIRECT SPEC. EVENTS SENIOR PROG 353.39
3055.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 3,971.66
3055.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 64.74
3055.62511 MAD SCIENCE OF NORTHERN ILLINO BIRTHDAY PARTY ENTERTAINMENT 185.00
3055.62505 CONNELLY'S ACADEMY ADDTL INSTRUCTOR SERVICES 488.40
3055.62505 CONNELLY'S ACADEMY 10-11 BLANKET PO MARTIAL 1,944.30
3055.62505 MAD SCIENCE OF NORTHERN ILLINO BIRTHDAY PARTY ENTERTAINMENT 185.00
3055.65050 LENCO FLOORING BUFF+SCREEN GYM,STAGE &2,115.00
3055.62505 KOLAKOWSKI, DONALD SPRING '11 ASSIST DIRECTOR ECT 300.00
3055.62505 MILLER, ALLISON SPRING '11 ECT DIRECTOR 800.00
3055.65095 ILLINOIS PAPER COMPANY PAPER 150.40
Page 46 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3055.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 133.06
3055.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 90.32
3055.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 25.52
3055.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 26.73
3055.62505 COMPUTER TRAINING & SUPPORT SE 10-11 BLANKET PO TEACH 100.00
3055.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,513.67
3055.62495 ANDERSON PEST CONTROL LEVY PEST CONTROL 42.00
3055.62495 ANDERSON PEST CONTROL LEVY PEST CONTROL 42.00
3055.62495 ANDERSON PEST CONTROL LEVY PEST CONTROL 42.00
3055.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 60.91
14,205.79
3080 BEACHES
3080.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 101.88
3080.64015 NICOR 0632 MONTHLY CHARGES 344.90
446.78
3085 RECREATION FACILITY MAINT
3085.65055 LAPORT INC JANITORIAL SUPPLIES 203.01
3085.65110 POMP'S TIRE SERVICE, INC.NEW INNER TUBE 10.74
213.75
3095 CROWN ICE RINK
3095.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 7,989.04
3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06
3095.62508 KNUTSON, KRISTOFER R.REFEREE ADULT BROOMBALL 150.00
3095.65110 SAM'S CLUB DIRECT ICE SHOW REFRESHMNTS 49.12
3095.62508 PFEIFFER, SHAWN REFEREE ADULT BROOMBALL 150.00
3095.62508 HOBBS, JENNIFER SCOREKEEPER ADULT BROOMBALL 20.00
3095.62508 AUSTIN, JULIAN REFEREE ADULT BROOMBALL 90.00
3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06
3095.62495 ANDERSON PEST CONTROL PEST CONTROL 75.00
3095.65110 SAM'S CLUB DIRECT ICE SHOW VOLUNT. REFRESHMNTS 77.70
3095.65040 LAPORT INC JANITORIAL SUPPLIES 49.72
3095.65040 LAPORT INC JANITORIAL SUPPLIES 318.89
3095.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 2,322.95
3095.65050 MCCAULEY MECHANICAL SERVICE REPAIR FREEZE STAT SHUTOFF 214.00
3095.62495 ANDERSON PEST CONTROL PEST CONTROL 75.00
11,647.54
3110 TENNIS
3110.62505 E-TOWN TENNIS ADDTL TENNIS INSTRUCTION 6,498.00
3110.62505 E-TOWN TENNIS ADDTL TENNIS INSTRUCTION 862.50
7,360.50
3205 COMMUNITY RELATIONS
3205.65110 SAM'S CLUB DIRECT SUPPLIES 35.38
35.38
3505 PARKS & FORESTRY GENERAL SUP
3505.62295 ILLINOIS DEPARTMENT OF AGRIC- PESTICIDE LICENSES 2011 170.00
170.00
3510 HORTICULTURAL MAINTENANCE
Page 47 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3510.65070 REINDERS, INC.580 REPAIR PARTS 217.27
3510.65070 REINDERS, INC.MOWER REPAIR PARTS 85.58
3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 77.94
3510.62195 KGI LANDSCAPING 2010 LANDSCAPE MAINTENANCE 2,043.00
3510.65070 REINDERS, INC.CREDIT PARTS CORRECTION 70.02-
3510.65070 REINDERS, INC.REPAIR PARTS 509.33
3510.65070 REINDERS, INC.REPAIR PART 64.19
2,927.29
3605 ECOLOGY CENTER
3605.64015 NICOR 0632 MONTHLY CHARGES 659.02
3605.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 365.01
3605.65080 OLSEN DISTRIBUTING CO.BIRDSEED RESALE ECOLOGY 458.25
3605.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 18.25
3605.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 12.41
3605.65040 LAPORT INC 10-11 BLANKET PO JANITORIAL 50.37
1,563.31
3705 ARTS COUNCIL G&A
3705.62210 FEDEX KINKO'S - CAS PHOTOCOPYING SERVICES FOR 300.00
300.00
3710 NOYES CULTURAL ARTS CTR
3710.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 3,124.27
3710.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 8.98
3710.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 1,667.81
3710.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 8.39
3710.65040 LAPORT INC 10-11 BLANK. PO ADD. JAN SUPP 69.50
3710.65040 LAPORT INC 10-11 BLANKET PO FOR 47.33
3710.65040 LAPORT INC 10-11 BLANKET PO FOR 122.85
3710.62495 ANDERSON PEST CONTROL PEST CONTROL 33.25
3710.62518 ALARM DETECTION SYSTEMS, INC. ANNUAL SECURITY CHARGES 460.44
3710.62225 USA MOBILITY WIRELESS, INC.CELLULAR PHONE CHARGES 25.82
3710.65095 OFFICE DEPOT 10-11 BLANKET PO OFFICE 13.72
3710.62425 LIFTOMATIC ELEVATOR, INC ELEVATOR SERVICE CONTRACT 150.00
5,732.36
3720 CULTURAL ARTS PROGRAMS
3720.65095 OFFICE DEPOT 10-11 BLANKET PO OFFICE 15.45
15.45
3729 NCAP - LAKESHORE FESTIVAL
3729.62210 FEDEX KINKO'S - CAS ADDTL PHOTOCOPYING CHARGES 489.19
489.19
3734 NCAP - THE GALLERY
3734.65110 CURLEY, CHIE LIGHT FIXTURE FOR ART GALLERY 82.76
82.76
3805 FACILITIES ADMINISTRATION
3805.64005 COMED MONTHLY CHARGES 235.55
3805.62376 NICOR 0632 MONTHLY CHARGES 45.46
3805.64015 NICOR 0632 MONTHLY CHARGES 570.53
3805.65095 OFFICE DEPOT OFFICE SUPPLIES FOR 73.72
Page 48 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3805.64015 NICOR 0632 MONTHLY CHARGES 476.73
3805.64005 COMED MONTHLY CHARGES 276.30
3805.64005 COMED MONTHLY CHARGES 10.70
1,688.99
3806 CIVIC CENTER SERVICES
3806.62225 DUSTCATCHERS, INC.2ND YR OF 3YR CONTRACT FOR 209.00
3806.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 4,308.23
3806.62225 ANDERSON PEST CONTROL JANUARY PEST SERVICE 422.00
3806.65040 MARK VEND COMPANY VENDING SUPPLIES 82.20
3806.64005 COMED MONTHLY CHARGES 3,717.30
3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 91.77
3806.64005 COMED MONTHLY CHARGES 2,079.31
3806.64015 NICOR 0632 MONTHLY CHARGES 177.17
3806.62245 OTIS ELEVATOR COMPANY ELEVATOR MAINTENANCE 2,182.86
13,269.84
3807 CONSTRUCTION AND REPAIRS
3807.65050 MIDWEST ENVIRONMENTAL SALES CO HEATER BLOWERS EAC 533.52
533.52
720,743.19
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 2,924.96
5150.65085 MOTOROLA, INC.BATTERIES 751.40
5150.64505 AT & T MONTHLY CHARGES DECEMBER 2010 6,947.63
5150.62509 CHICAGO COMMUNICATIONS, LLC. RADIO REPAIRS 239.75
5150.65085 ALPHA PRIME WIRELESS COMMUNICA MOBILE RADIOS 2,808.00
5150.65085 MOTOROLA, INC.PLUG 43.13
5150.62509 IRON MOUNTAIN OSDP BLANKET P.O. FOR OFF-SITE DATA 353.49
5150.62509 SIMPLEX GRINNELL SPRINKLER SYSTEM INSPECT.1,333.00
5150.62509 PATTEN INDUSTRIES CATERPILLAR REPAIR 710.90
5150.65625 MOTOROLA SOLUTIONS, INC.MCC7500 RADIO DISPATCH CONSOLE 293,151.25
5150.65625 MOTOROLA SOLUTIONS, INC.SENTINEL PATRIOT E-911 PHONE 216,804.95
526,068.46
526,068.46
00215 CDBG FUND
5203 HANDYMAN
5203.63095 CEDA/ NEIGBORS AT WORK DEC 2010 HANDYMAN SERVICES 832.00
832.00
5205 TARGETED CODE ENFORCEMENT
5205.62770 AAA ALLIED BOARD-UP & GLASS, I CASE 10-0816 190.00
190.00
5275 PUBLIC FACILITIES
5275.62955 EVANSTON NORTHSHORE YWCA ACCESS RAMP ADA COMPLIANCE 13,900.00
13,900.00
5276 DISPOSITION
5276.62961 COMED MONTHLY CHARGES 37.14
Page 49 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5276.62961 COMED MONTHLY CHARGES 97.23
134.37
15,056.37
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.65535 VALUE REMODELING MF094-10 17,300.00
5280.62190 WOLTERS KLUWER FINANCIAL SERVICES 64.00
5280.65545 GARRISON, LARRY INSPECTION SERVICES 780.00
5280.62190 FEDERAL EXPRESS CORP.SHIPPING FEES 30.33
5280.62190 EQUIFAX CREDIT REHAB. CREDIT REPORTS 16.77
5280.62190 COOK COUNTY RECORDER OF DEEDS DOCUMENT CHARGES 334.00
18,525.10
18,525.10
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.65522 CENTRAL STREET BUSINESS ASSOCI CENTRAL ST. BUSN. ASSOC.1,132.50
5300.62136 MEECH GROUP ECON. DEVELOP. ADVICORY SERV.1,820.00
5300.62136 MEECH GROUP *REDEVELOPMENT COUNSULT SERV.5,320.00
5300.62490 OFFICE DEPOT ADDTL FUNDS OFFCIE SUPPLIES 96.14
5300.65522 ROOF TO DECK RESTORATION *HOLIDAY DECOR. HOWARD ST/EVAN 5,535.00
13,903.64
13,903.64
00320 DEBT SERVICE FUND
5706 2006B BONDS
5706.62350 WELLS FARGO BANK AGENT FEE 250.00
250.00
250.00
00415 CAPITAL IMPROVEMENTS FUND
415169 CIVIC CTR HVAC
415169.62145 MOSHE CALAMARO & ASSOC STRUCT. ENG. SERVICES 440.00
415169.65510 FLOORING RESOURCES CORPORATION CIVIC CENTER CARPET TILE /7,947.00
415169.65510 FLOORING RESOURCES CORPORATION CHANGE ORDER #1 INSTALLATION O 3,486.00
11,873.00
415347 BRUMMEL TOT LOT
415347.62145 V3 COMPANIES BRUMMEL RICHMOND TOT LOT 2,077.00
2,077.00
415553 CROWN CENTER SYSTEMS REPR
415553.65050 FLOOR LOGIC, INC.SAND GYM FLOOR & APPLY 19,950.00
19,950.00
415854 ALLEY PAVING - CITY SHARE
415854.65515 COOK COUNTY RECORDER OF DEEDS DOCUMENTATION CHARGES 152.00
152.00
415857 STREET RESURFACING
415857.65515 TRINE CONSTRUCTION CORP.2009 WM. SEWER & ST. IMP.11,407.22
11,407.22
Page 50 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
415871 TRAFFIC SIGNAL UPGRADES
415871.65515 CHRISTOPHER B. BURKE ENGINEERI CHICAGO AVE SIGNAL PROJECT 18,797.56
18,797.56
415892 LAKE STREET - LAPP
415892.65515 IL DEPT OF TRANSPORTATION CHICAGO AVE, 05-00240-00-TL,44,436.79
44,436.79
415950 LIBRARY CHILLER REPLACEMENT
415950.65050 WALL ENGINEERING MAIN LIBRARY CHILLER REPLACEMT 6,345.00
6,345.00
416028 TRAFFIC SIGNAL& ST.LIGHT MAINT
416028.65515 MARK IT CORPORATION ARROWS 310.00-
416028.65515 MARK IT CORPORATION "ONLY"390.00
416028.65515 MARK IT CORPORATION "ONLY"270.00-
416028.65515 MARK IT CORPORATION COMBINATION ARROW 120.00
416028.65515 MARK IT CORPORATION COMBINATION ARROW 55.00-
416028.65515 MARK IT CORPORATION ARROWS 372.00
416028.65515 MARK IT CORPORATION 24" WHITE 1,228.50-
416028.65515 MARK IT CORPORATION 24" WHITE 4,095.00
416028.65515 MARK IT CORPORATION 12" WHITE 2,720.00
416028.65515 MARK IT CORPORATION 8" WHITE 7.50-
416028.65515 MARK IT CORPORATION 8" WHITE 537.50
416028.65515 MARK IT CORPORATION 6" WHITE 968.54-
416028.65515 MARK IT CORPORATION 6" WHITE 2,456.90
416028.65515 MARK IT CORPORATION 4" wHITE 129.35-
416028.65515 MARK IT CORPORATION 4" wHITE 364.00
416028.65515 MARK IT CORPORATION 12" WHITE 995.20-
416028.65515 ELCAST LIGHTING STREET LIGHT FIXT. REPAIRS 960.00
8,051.31
416127 LAKEFRONT MASTER PLAN
416127.62145 AECOM USA, INC.LAKEFRONT CORRIDOR 4,319.95
416127.65653 IL DEPT OF TRANSPORTATION LAKEFRONT BIKE PATH 36,392.37
40,712.32
416137 1817 CHURCH STREET
416137.65510 CHICAGO SCAFFOLDING, INC.RENTAL PERIOD 28 DAYS 245.00
245.00
164,047.20
00420 SPEC ASSESS CAP PROJECT FUND
6383 SPECIALL ASSESSMENT 1476
6383.56570 BISHOP, FRANCIS V.REIMB. OVERPAYMENT SP ASSESS.42.10
42.10
6392 SPECIAL ASSESSMENT 1479
6392.56570 VANNICE & KAHLE REIMB. OVERPAY SPEC. ASSESSMNT 60.16
60.16
102.26
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
Page 51 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7005.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE DEC 2010 2,350.00
7005.65095 OFFICE DEPOT OFFICE SUPPLIES 20.81
7005.53480 PALFY, CORA PARKING REFUND 120.00
7005.53480 ROOD, SARAH PARKING REFUND 120.00
7005.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 281.02
2,891.83
7015 PARKING LOTS & METERS
7015.62230 IPS GROUP, INC.FREIGHT COST 253.78
7015.64005 COMED MONTHLY INVOICE LOT 14 343.76
7015.62230 IPS GROUP, INC.SINGLE SPACE METERS INCLUDES 20,295.00
7015.53500 COOK COUNTY COLLECTOR *PARKING TAX DECEMBER 2010 237.60
7015.62375 GOOD'S OF EVANSTON INC *REPLACED CHK 377102 5,722.36
7015.62375 706 MAIN STREET, LLC *REPLACED CHK 377102 2,351.39
7015.64005 COMED ELECTRIC SERVICE 914.33
7015.64005 COMED MONTHLY INVOICE 294.52
7015.62230 CHICAGO TRIBUNE RFP 11-44 TRIBUNE COMPANY 550.00
7015.62375 MCGAW YMCA PAYMENT PARKNG METER COLLECTIO 6,269.70
7015.62230 BIOTEK CORPORATION ICE MELT 1,481.56
7015.62230 CHICAGO TRIBUNE CHICAGO TRIBUNE FOR AUTOMATIC 638.00
39,352.00
7025 CHURCH STREET GARAGE
7025.62509 REVCON TECHNOLOGIES, INC.MAINTENANCE AGREEMENT 2,650.00
7025.64005 MID AMERICAN ENERGY COMPANY MONTHLY INVOICE 5,054.01
7025.53515 MAAS, KEVIN ACCESS CARD DEPOSIT 25.00
7025.53515 KUMAR, SANJAY ACCESS CARD DEPOSIT 25.00
7025.53515 KEMORE, PAUL M.ACCESS CARD DEPOSIT 25.00
7025.53515 JONES, BRITTANY ACCESS CARD DEPOSIT 25.00
7025.53515 GADEK, EMILY ACCESS CARD DEPOSIT 25.00
7025.53515 CROWLEY, JOE ACCESS CARD DEPOSIT 25.00
7025.53515 BERGSON, MITCHEL ACCESS CARD DEPOSIT 25.00
7025.62425 OTIS ELEVATOR COMPANY ELEVATOR MAINTENANCE 2,182.00
7025.64505 CALL ONE COMMUNICATION SYSTEM 868.19
7025.53500 COOK COUNTY COLLECTOR *PARKING TAX DECEMBER 2010 1,603.80
7025.53515 SUSI, ROBERT ACCESS CARD DEPOSIT 25.00
7025.53515 MORENO, ALEJANDRO YANEZ ACCESS CARD DEPOSIT 25.00
7025.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING & MANAGEMENT FEES 32,153.85
44,736.85
7036 SHERMAN GARAGE
7036.53515 UTHE, MARTIN ACCESS CARD DEPOSIT 25.00
7036.53515 WILLIAMS, NATHAN ACCESS CARD DEPOSIT 25.00
7036.53515 WILLINGHAM, RYAN ACCESS CARD DEPOSIT 25.00
7036.53515 YUHAS, BENJAMIN ACCESS CARD DEPOSIT 25.00
7036.64005 MID AMERICAN ENERGY COMPANY MONTHLY INVOICE 22,194.94
7036.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING & MANAGEMENT FEES 70,659.21
7036.53500 COOK COUNTY COLLECTOR *PARKING TAX DECEMBER 2010 3,094.49
7036.62660 INLAND AMERICAN RETAIL MANAGEM CITY PORTION 01/11 PORTERING 7,016.41
7036.62660 INLAND AMERICAN RETAIL MANAGEM MAINTENANCE SHERMAN PLAZA 7,016.41
7036.62425 THYSSENKRUPP ELEVATOR ELEVATOR MAINTENANCE 2,798.40
7036.64505 CALL ONE COMMUNICATION SYSTEM 1,804.45
Page 52 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7036.64505 AT & T MONTHLY CHARGES DECEMBER 2010 96.53
7036.53515 ASHMAN, ALLAN ACCESS CARD DEPOSIT 25.00
7036.53515 DOSHI, ATISH ACCESS CARD DEPOSIT 25.00
7036.53515 DUNHAM, MEGAN ACCESS CARD DEPOSIT 25.00
7036.53515 GATELY, MEGAN ACCESS CARD DEPOSIT 25.00
7036.53515 HAROON, MANO ACCESS CARD DEPOSIT 25.00
7036.53515 HYAMS, CYNDI RISLEY ACCESS CARD DEPOSIT 25.00
7036.53515 KANE, KAREN ACCESS CARD DEPOSIT 25.00
7036.53515 LITOSH, VLEDISLER ACCESS CARD DEPOSIT 25.00
7036.53515 MATE, CHRISTOPHER ACCESS CARD DEPOSIT 25.00
7036.53515 MCLELLAN, MICHELE ACCESS CARD DEPOSIT 25.00
7036.53515 MURPHY, TONIA ACCESS CARD DEPOSIT 25.00
7036.53515 NEWMARK, JORDAN ACCESS CARD DEPOSIT 25.00
7036.53515 ORLANDO, MICHAEL ACCESS CARD DEPOSIT 25.00
7036.53515 PARRIS, RICK ACCESS CARD DEPOSIT 25.00
7036.53515 PATEL, PRATUUKSHABEN R.ACCESS CARD DEPOSIT 25.00
7036.53515 PRUFER, SANDRA ACCESS CARD DEPOSIT 25.00
7036.53515 JENNINGS REALTY, INC.ACCESS CARD DEPOSIT 25.00
7036.62509 REVCON TECHNOLOGIES, INC.MAINTENANCE AGREEMENT 7,510.00
7036.53515 KOH, STEVE SANG ACCESS CARD DEPOSIT 25.00
7036.53515 LUCIA, JOHN SANTA ACCESS CARD DEPOSIT 25.00
7036.53515 SHULMAN, ALEKSANDR ACCESS CARD DEPOSIT 25.00
7036.62509 SIMPLEX GRINNELL REPAIR WORK 150.31
7036.53515 THOMAS, STEVE ACCESS CARD DEPOSIT 25.00
122,966.15
7037 MAPLE GARAGE
7037.53515 VANDERBURG, BARTON ACESS CARD DEPOSIT 25.00
7037.53515 TAYLOR, STEPHEN V.ACCESS CARD DEPOSIT 25.00
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX DECEMBER 2010 2,567.07
7037.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING & MANAGEMENT FEES 62,005.88
7037.53515 SOUDEK, PETER ACCESS CARD DEPOSIT 25.00
7037.62509 REVCON TECHNOLOGIES, INC.MAINTENANCE AGREEMENT 5,036.00
7037.53515 PERCY, SHIRLEY ACCESS CARD DEPOSTI 25.00
7037.53515 PHELAN, SCOTT ACCESS CARD DEPOSIT 25.00
7037.64005 MID AMERICAN ENERGY COMPANY MONTHLY INVOICE 11,446.52
7037.53515 HYRKAS, DEREK ACCESS CARD DEPOSIT 25.00
7037.53515 HANNESSY, TED ACCESS CARD DEPOSIT 25.00
7037.53515 GOTSDINER, JESSALYN ACCESS CARD DEPOSIT 25.00
7037.53515 FULLER, KYLIE ACCESS CARD DEPOSIT 25.00
7037.53515 ELK GROVE POLICE DEPT.ACCESS CARD DEPOSIT 25.00
7037.53515 DOWDEN, EMILY ACCESS CARD DEPOSIT 25.00
7037.53515 DIRESTA, JOHN ACCESS CARD DEPOSIT 25.00
7037.53515 CHARLES, GREGORY S.ACCESS CARD DEPOSIT 25.00
7037.53515 DUBOIS, ALAN ACCESS CARD DEPOSIT 25.00
7037.53515 CHEN, DANIEL ACCESS CARD DEPOSIT 25.00
7037.53515 CHANG, STEPHEN ACCESS CARD DEPOSIT 25.00
7037.53515 BHANSHALI, HARSHA ACCESS CARD DEPOSIT 25.00
7037.53515 BEEM, KRISTA ACCESS CARD DEPOSIT 25.00
7037.53515 ALAYAF, FAHAD ACCESS CARD DEPOSIT 25.00
Page 53 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7037.62425 OTIS ELEVATOR COMPANY ELEVATOR MAINTENANCE 2,182.00
7037.64505 CALL ONE COMMUNICATION SYSTEM 1,166.77
7037.64005 NICOR 0632 MONTHLY INVOICE 96.19
7037.64005 COMED ELECTRIC BALANCE CONV. MIDAMER 848.55
85,823.98
295,770.81
00510 WATER FUND
7100 WATER GENERAL SUPPORT
7100.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 28.96
7100.53575 FEDERAL EXPRESS CORP.SHIPPING FEES 101.55
7100.62315 FEDERAL EXPRESS CORP.SHIPPING FEES 52.78
7100.53575 FEDERAL EXPRESS CORP.SHIPPING FEES 83.27
7100.64505 JULIE INC DECEMBER JULIES 110.50
7100.62315 FEDERAL EXPRESS CORP.SHIPPING FEES 79.50
7100.64505 IRTH SOLUTIONS ANNUAL FEE-WEB-BASED SYSTEM OF 1,530.00
7100.65095 OFFICE DEPOT OFFICE SUPPLIES 76.76
7100.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 31.69
7100.53575 FEDERAL EXPRESS CORP.SHIPPING FEES 84.50
2,179.51
7105 PUMPING
7105.64015 CENTER POINT ENERGY SERVICES, MONTHLY CHARGES 10,401.08
7105.64505 CALL ONE COMMUNICATION SYSTEM 129.20
7105.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 71,977.67
7105.64005 COMED MONTHLY CHARGES 15.74
7105.64005 COMED MONTHLY CHARGES 68.01
7105.64005 COMED MONTHLY CHARGES 15.68
7105.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 81,361.65
7105.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 885.77
7105.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 1,127.95
7105.64015 NICOR 0632 MONTHLY CHARGES 96.68
166,079.43
7110 FILTRATION
7110.65015 POLYDYNE, INC.LIQUID CATIONIC POLUMER 11,893.00
7110.65015 JCI JONES CHEMICALS INC LIQUID CHLORINE 2,940.00
14,833.00
7120 WATER METER MAINTENANCE
7120.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 628.01
628.01
7125 OTHER OPERATIONS
7125.65080 ZIEBELL WATER SERVICE PRODUCTS 16"X6" STAINLESS STEEL TAPPING 2,190.00
7125.62180 CHICAGO TRIBUNE LEGAL AD FOR BID-RFP 11-41 561.00
2,751.00
7130 WATER CAPITAL OUTLAY
7130.65702 PIONEER PRESS LEGAL AD FOR BID #11-38 60.80
60.80
186,531.75
00513 WATER-DEPR, IMPROV & EXTENSION
Page 54 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
733048 FILTER REHAB ( #19-#24)
733048.62140 CHICAGO TRIBUNE Bid # 11-39 1964 Filter Rehab 913.00
913.00
733071 ENGINNERING SERV.-WATER MAIN
733071.62140 GEWALT HAMILTON ASSOCIATES, IN CHANGE ORDER 3 ENG SVCS 2009 985.25
733071.62140 GEWALT HAMILTON ASSOCIATES, IN CHANGE ORDER #4 ENGINEERING 5,578.92
6,564.17
733110 WM-GHA-DODGE/DEMPSTER/MCDANIEL
733110.65515 TRINE CONSTRUCTION CORP.CHANGE ORDER #2 2009 SEWER 70.43
733110.65515 TRINE CONSTRUCTION CORP.CHANGE ORDER #2 2009 SEWER 20,915.17
20,985.60
28,462.77
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.65055 G & L CONTRACTORS, INC 2010 GRANULAR MATERIALS 2,672.41
7400.62455 THIRD MILLENNIUM ASSOC UTILITY BILL 2,902.04
7400.62461 NATIONAL POWER RODDING CORP. ADDTL FUNDS 2010 LARGE 3,250.00
8,824.45
8,824.45
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT/DEC-JAN 6.86
7705.64505 CALL ONE COMMUNICATION SYSTEM 199.36
7705.62380 UNITED BUSINESS SOLUTIONS, LLC COPIER LEASE AGREEMENT 14.47
7705.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 132.92
353.61
7710 MAJOR MAINTENANCE
7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 337.80
7710.65060 MORTON GROVE AUTOMOTIVE MED. & HVY. TRK ALTERNATORS 70.00
7710.65060 MORTON GROVE AUTOMOTIVE MED. & HVY. TRK ALTERNATORS 30.00
7710.65060 MORTON GROVE AUTOMOTIVE ADDTL MED & HVY. TRUCK 125.00
7710.65060 P & G KEENE ELECTRICAL MED. & HVY TRK. STARTERS 428.00
7710.65060 P & G KEENE ELECTRICAL MED. & HVY TRK. STARTERS 168.00
7710.65060 P & G KEENE ELECTRICAL MED. & HVY TRK. STARTERS 428.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &24.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &233.58
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &522.20
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 3,204.16
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 951.40
7710.65060 SUBURBAN ACCENTS, INC.GRAPHICS FOR VEHICLES 566.90
7710.65060 BREDEMANN FORD HOSE 57.10-
7710.65060 CARQUEST EVANSTON CREDIT TIE ROD END 78.95-
7710.65060 CARQUEST EVANSTON CREDIT OIL BATH SEAL 15.66-
7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID KIT SERVICE 162.08
7710.65060 GRAINGER, INC., W.W.FILTER 124.77
7710.65060 MONROE TRUCK EQUIPMENT CAP/GEAR BOX 26.25
7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 23,594.07
Page 55 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 46.68
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 499.62
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 173.73
7710.65060 BREDEMANN FORD FORD OEM PARTS 26.32
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 165.78
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 21.77
7710.65060 P & G KEENE ELECTRICAL MED. & HVY TRK. STARTERS 108.00
7710.65060 GOLF MILL FORD PARTS & SERVICE 96.00
7710.65060 GOLF MILL FORD PARTS & SERVICE 1,260.13
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 388.85
7710.65060 BREDEMANN FORD FORD OEM PARTS 96.72
7710.65060 BREDEMANN FORD FORD OEM PARTS 1.02
7710.65060 BREDEMANN FORD ADDTL FORD OEM PARTS 374.84
7710.65015 1ST AYD CORP.CHEMICALS, GREASE, ETC 311.55
7710.65015 1ST AYD CORP.CHEMICALS, GREASE, ETC 70.22
7710.65090 1ST AYD CORP.ADDTL CHEMICALS, GREASE,400.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &377.76
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &447.66
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &721.43
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &108.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &70.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &575.92
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &675.44
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &131.50
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &9.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &327.90
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &50.00
7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &207.50
7710.65060 SUBURBAN ACCENTS, INC.GRAPHICS FOR VEHICLES 1,125.00
7710.65060 SUBURBAN ACCENTS, INC.GRAPHICS FOR VEHICLES 38.00
7710.65060 POMP'S TIRE SERVICE, INC.CREDIT OVERPAYMENT 38.68-
7710.65060 ICEMANN ARENA SERVICES HYDRAULIC MOTOR 727.65
7710.62240 METRO TANK AND PUMP COMPANY FUEL DISPENSER NOZZLES 136.50
7710.65060 BROTHERS UPHOLSTERY, INC.SEAT COVER/FOAM REPAIR 225.00
7710.65060 CARQUEST EVANSTON CREDIT OXYGEN SENSOR 67.34-
7710.65060 CARQUEST EVANSTON CREDIT CV SHAFT 158.00-
7710.65060 CHICAGO INTERNATIONAL TRUCKS, OUTSIDE REPAIR 654.10
7710.65060 CHICAGO INTERNATIONAL TRUCKS, RL CHARGED 29.79
7710.62355 CINTAS #22 UNIFORM SERVICE 122.97
7710.62355 CINTAS #769 FLOOR MATS 113.60
7710.65035 CITY WELDING SALES & SERVICE I OXYGEN COMPRESSED 160.82
7710.65060 CUMBERLAND SERVICENTER HOSE DISCHARGE 151.95
7710.65060 CUMMINS N POWER, LLC.COMPRESSOR 1,521.45
7710.65060 DOUGLAS TRUCK PARTS CREDIT PLOW LIFT CYLINDER 102.45-
7710.65060 DOUGLAS TRUCK PARTS CURB GUARDS 656.00
7710.65060 DOUGLAS TRUCK PARTS PLOW HARDWARE 228.64
7710.65060 DUXLER TIRE & CAR CENTER ALIGNMENT 90.00
7710.65060 E. J. EQUIPMENT, INC.OUTSIDE REPAIR 8,820.07
7710.65060 FLINK COMPANY PLOW PARTS 284.63
7710.65060 FLINK COMPANY HYDRAULIC CYLINDER 497.71
Page 56 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 FLINK COMPANY D.A. CYLNDER 447.14
7710.65060 FLINK COMPANY PLOW PARTS 8,616.73
7710.65060 FREEWAY FORD TRUCK SALES RUNNING BOARD 716.43
7710.65060 FREEWAY FORD TRUCK SALES WIPER ARM 420.78
7710.65060 HAVEY COMMUNICATIONS INC.LIGHT 142.90
7710.62240 METRO TANK AND PUMP COMPANY MICRON HIGH CAPACITY FILTER 149.00
7710.65060 SES INC OUTSIDE REPAIR SNOW MELTER 2,136.08
7710.65060 STANDARD EQUIPMENT COMPANY TRUCK 736-HYD. PUMP 1,984.16
7710.65060 STANDARD EQUIPMENT COMPANY TRUCK 718-CAMERA REPAIR 1,335.50
7710.65060 STANDARD EQUIPMENT COMPANY TRUCK 716-CAMERA REPAIR 2,465.92
7710.65060 STANDARD EQUIPMENT COMPANY PACKER HANDLE 132.02
7710.65060 SUNNYSIDE PARTS WAREHOUSE 4 SENSORS 284.27
7710.65060 SUNNYSIDE PARTS WAREHOUSE FUEL CAP 46.80
7710.65060 SUNNYSIDE PARTS WAREHOUSE SENSOR 44.45
7710.65060 SUNNYSIDE PARTS WAREHOUSE MOTOR FAN 215.68
7710.65060 SUNNYSIDE PARTS WAREHOUSE BRAKE PADS 1,054.12
7710.65060 TERMINAL SUPPLY CO.ELECTRICAL SUPPLIES 448.94
7710.65060 TRI-STATE HYDRAULICS INC HYD. CYLINDER REPAIR 285.72
7710.65060 WEST SIDE TRACTOR BELT 72.44
7710.65060 WEST SIDE TRACTOR WHEEL RIM 769.52
7710.65060 WEST SIDE TRACTOR PULLEY 132.47
7710.65060 WHOLESALE DIRECT INC STROBE POWER SUPPLY 209.94
7710.65035 WORLD FUEL SERVICES, INC./TEXO NL GASOHOL 19,486.65
7710.65060 CARQUEST EVANSTON CREDIT BRAKE WHEEL CYL.41.20-
7710.65060 A & A TRANSMISSION CORP.TRANSMISSION SERVICES 11-34 762.87
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 618.75
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 326.36
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 545.80
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 295.58
7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 118.63
7710.65060 BREDEMANN FORD FORD OEM PARTS 175.67
7710.65060 BREDEMANN FORD FORD OEM PARTS 60.13
7710.65060 BREDEMANN FORD FORD OEM PARTS 184.62
7710.65060 BREDEMANN FORD FORD OEM PARTS 151.26
7710.65060 BREDEMANN FORD FORD OEM PARTS 60.10
7710.65060 BREDEMANN FORD FORD OEM PARTS 100.00
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 78.95
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 165.78
7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 13.11
7710.65550 DUECO, INC.CERT- TESTING & REPAIRS 577.68
7710.65550 DUECO, INC.CERT- TESTING & REPAIRS 572.26
7710.65550 DUECO, INC.CERT- TESTING & REPAIRS 561.78
7710.65550 DUECO, INC.CERT- TESTING & REPAIRS 576.04
7710.65550 DUECO, INC.CERT- TESTING & REPAIRS 562.21
7710.65550 DUECO, INC.CERT- TESTING & REPAIRS 561.77
7710.65550 DUECO, INC.CERT- TESTING & REPAIRS 569.12
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 139.90
103,140.08
103,493.69
Page 57 of 354
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/15/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
7801.66051 SMITH-FAUST, MAMIE INSURANCE OVERPAYMENT 135.09
7801.66054 SENIORS CHOICE MONTHLY INVOICE 1,634.37
1,769.46
1,769.46
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 UNIVERSITY OF ILLINOIS OUTPT -*INDEP. MEDICAL EXAM 875.00
8000.61755 ORTHOPAEDICS OF THE NORTH SHOR *INDEP. MEDICAL EXAM CEDERBERG 1,397.00
8000.61755 NORTHERN TRUST COMPANY *INVEST. ACCOUNT MANAG. FEE 4,387.64
8000.61755 ILLINOIS BONE AND JOINT *INDEP. MEDICAL EXAM CEDERBERG 1,061.00
7,720.64
7,720.64
Page 58 of 354
CITY OF EVANSTON, IL
BILLS LIST
PERIOD ENDING 02/15/11
SUPPLIER NAME DESCRIPTION
00000 Supplemental Bills List Attachment
Gen Fund
1910.62655 Secap Secap Lease Monthly 255.05
3205.62695 Best Taxi Taxi Coupons 4,434.00
3205.62695 Norshore Taxi Coupons 6,612.00
Insurance
Various Various Casualty Loss 41,932.86
Various Various Worker's Comp 165,000.00
Various Various Casualty Loss 473.00
Various Various Worker's Comp 11,577.52
Various Various Casualty Loss 11,294.32
Various Various Worker's Comp 444.25
Various Various Worker's Comp 13,731.76
Various Various Casualty Loss 9,811.98
Various IPBC Health Insurance Premium 1,047,457.69
NSP
5015.62486 Attorney's Title Guaranty NSP2 Acquisition-Real Estate Close 85,913.87
5063.62486 Forum Title Ins. Co.NSP2 Acquisition-Real Estate Close 152,364.23
Sewer
7565, 7620.68305 IEPA Loan Disbursement Sewer Imp 345,237.73
1,896,540.26
GRAND TOTAL 3,987,810.05
Prepared by _____________________________________ date ___________________
Approved by _____________________________________ date ___________________
ACCOUNT NUMBER AMOUNT
Page 59 of 354
ACC.Reports To IntermediateMCH.Merchant Name$ AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionADMIN SVCS/ADMINNIU OUTREACH $ 120.00 12/10/2010 62295 TRAINING & TRAVELFinancial Forcast Forum - attended by Earl and GergitsADMN SVCS /HUMAN RES - 49925WALGREENS #2619 QPS $ 6.55 12/02/2010 65125 OTHER COMMODITIESAFSCME Contract addendumADMN SVCS /HUMAN RES - 49925CROWN TROPHY 54 $ 15.00 12/02/2010 65125 OTHER COMMODITIESRetirement plaque D. CookADMN SVCS /HUMAN RES - 49925APA - JOBS ONLINE $ 150.00 12/22/2010 62512 RECRUITMENT SERVICESRecruitment- Zoning PlannerADMN SVCS /HUMAN RES - 49925AMERICAN PAYROLL ASSOC $ 235.34 12/10/2010 65010 BOOKS, PUBLICATIONS, MAPS ANNUAL PAYROLL SOURCE PUBLIICATION BOOK 2011ADMN SVCS /HUMAN RES - 49925SHRM HR JOBS $ 242.00 12/23/2010 62512 RECRUITMENT SERVICESRecruitment- HR SpecialistADMN SVCS/INFO SYS - 49926INTERNATIONAL TRANSACTION $ 0.16 12/02/2010 62341 INTERNET SOLUTION PROVIDERS Off site data backup for payrollADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 10.14 12/03/2010 65095 OFFICE SUPPLIEStelephone cleaning wipesADMN SVCS/INFO SYS - 49926RIMUHOSTING.COM $ 19.95 12/02/2010 62341 INTERNET SOLUTION PROVIDERS Off site data backup for payrollADMN SVCS/INFO SYS - 49926WUFOO COM CHARGE $ 24.95 12/06/2010 62341 INTERNET SOLUTION PROVIDERS Web Development toolADMN SVCS/INFO SYS - 49926EXXONMOBIL 96024591 $ 25.01 12/22/2010 65095 OFFICE SUPPLIES(accidental charge)ADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM $ 95.63 12/09/2010 65095 OFFICE SUPPLIESmonitor cable for training roomADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 104.40 12/30/2010 65095 OFFICE SUPPLIEStoner for police deptADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 129.58 12/22/2010 65095 OFFICE SUPPLIESbar code labels for data cartridgesADMN SVCS/INFO SYS - 49926SOFTWARE FOR LESS $ 133.20 12/21/201064545 (IS ONLY) PERSONAL COMP SOFTWAREsoftwareADMN SVCS/INFO SYS - 49926SURVEYMONKEY.COM/HELP $ 200.00 12/07/2010 62341 INTERNET SOLUTION PROVIDERS Survey tool annual subscriptionADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 225.97 12/08/2010 65095 OFFICE SUPPLIEScable modemsADMN SVCS/INFO SYS - 49926SYX TIGERDIRECTINC $ 248.51 12/06/2010 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926SYX TIGERDIRECTINC $ 251.94 12/03/2010 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926SYX TIGERDIRECTINC $ 319.96 12/27/2010 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926COMPUVEST CORPORATION $ 382.98 12/13/2010 65555 PERSONAL COMPUTER EQdual monitor cardsADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 454.15 12/29/2010 65095 OFFICE SUPPLIESoffice supplies, mice, batteries, etc.ADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 561.85 12/06/2010 65095 OFFICE SUPPLIESimaging units and transfer rollersADMN SVCS/INFO SYS - 49926B & H PHOTO-VIDEO.COM $ 839.85 12/07/2010 65555 PERSONAL COMPUTER EQnetwork printerADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 843.95 12/13/2010 65095 OFFICE SUPPLIESexternal dvd burners and office suppliesADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM $ 878.94 12/20/2010 65555 PERSONAL COMPUTER EQnetwork printerADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM $ 890.84 12/21/2010 65095 OFFICE SUPPLIESimaging units and fuser for library printersADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 914.61 12/01/2010 65095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 957.77 12/21/2010 65555 PERSONAL COMPUTER EQdata cartridges and cable modemsADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 966.21 12/13/2010 65095 OFFICE SUPPLIEStonerADMN SVCS/PARKIING SVCS - 49930 THE HOME DEPOT 1902 $ 24.12 12/03/2010 65085 MINOR EQUIP & TOOLSWire Connectors and Water Displacment spray for metersADMN SVCS/PARKIING SVCS - 49930 LEMOI ACE HDWE $ 33.50 12/29/2010 68205 PUBLIC WKS CONTINGENCIES Sleeves to repair meter polesADMN SVCS/PARKIING SVCS - 49930 THE HOME DEPOT 1902 $ 48.36 12/06/2010 65085 MINOR EQUIPMENT AND TOOLSGreen paint for 20 minutes meter domes and white paint for traffic marking cable at Sherman PlazaADMN SVCS/PARKIING SVCS - 49930 THE HOME DEPOT 1902 $ 131.90 12/31/2010 68205 PUBLIC WKS CONTINGENCIES Chain for enterprise areaADMN SVCS/PARKIING SVCS - 49930 CHICAGO BATTERY $ 161.98 12/21/2010 62509 SERVICE AGREEMENTS/CONTRACTSTwo remaining batteries for fire alarm panel at Sherman PlazaADMN SVCS/PARKIING SVCS - 49930 CENTRAL PARTS WAREHOUS $ 234.68 12/22/2010 68205 PUBLIC WKS CONTINGENCIES Rubber edge for Snow plow bladeADMN SVCS/PARKIING SVCS - 49930 CHICAGO BATTERY $ 543.92 12/15/2010 62509 SERVICE AGREEMENTS/CONTRACTS Batteries for fire alarm back up system at Sherman PlazaADMN SVCS/PARKIING SVCS - 49930 PAYPAL AMEREXFIRE $ 610.00 12/02/2010 65050 BUILDING MAINTENANCE MATERIAL Fire ExtinguisherCITY COUNCIL ADMIN - 49935PANINO'S PIZZERIA OR $ 125.75 12/08/2010 65025 FOODDinner for Dec. 6, 2010 Rules Committee meetingCITY COUNCIL ADMIN - 49935UNITED 01686213160273 $ 243.40 12/17/2010 62295 TRAINING & TRAVELAirfare for US Conf. of Mayors in DC Jan.19-21, 2011 for Mayor TisdahlBank of America Credit Card Statement for Period Ending 12/31/2010February 3, 20111 of 12Page 60 of 354
ACC.Reports To IntermediateMCH.Merchant Name$ AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for Period Ending 12/31/2010CITY COUNCIL ADMIN - 49935US CONF OF MAYORS $ 600.00 12/09/2010 62295 TRAINING & TRAVELRegistration for Jan. 19-21,2011 US Conference of Mayors in Washington, DC for Mayor TisdahlCITY MGR'S OFF - 49932CITY OF EVANSTON-SH $ 2.00 12/22/2010 62295 TRAINING & TRAVELRISE Meeting - parking, Martin Lyons, Assistant City ManagerCITY MGR'S OFF - 49932CITY OF EVANSTON-SH $ 3.00 12/16/2010 62295 TRAINING & TRAVELDowntown Evanston meeting - parking, Martin Lyons, Assistant City ManagerCITY MGR'S OFF - 49932MAILCHIMP.COM $ 42.50 12/06/2010 65010 BOOKS, PUBLICATIONS, MAPS City E-New Hosting ProviderCITY MGR'S OFF - 49932PANINO'S PIZZERIA OR $ 48.02 12/09/2010 62295 TRAINING & TRAVELLaw Dept. Appreciation - LunchCITY MGR'S OFF - 49932DOWNTOWN EVANSTON $ 60.00 12/20/2010 62295 TRAINING & TRAVELCity Employee appreciation gift cards (5) $2 service fee per cardCITY MGR'S OFF - 49932PANINO'S PIZZERIA OR $ 73.00 12/24/2010 62490 OTHER PROGRAM COSTSHoward Street Business District EventCITY MGR'S OFF - 49932HECKY'S BARBECUE $ 178.00 12/15/2010 65025 FOODCity Council MeetingCITY MGR'S OFF - 49932NIU OUTREACH $ 180.00 12/10/2010 62295 TRAINING & TRAVELILCMA 2011 Winter Conference in Rock Island - Martin Lyons, Assistant City ManagerCITY MGR'S OFF - 49932UTILIVATE TECHNOLOGIES $ 300.00 12/20/2010 62295 TRAINING & TRAVELSustainable Energy Planning Workshop for Catherine Hurley, Sustainability CoordinatorCITY OF EVAN-CITY CLRK OFF-ADM - 43398 UNITED 0164063658722 $ 9.00 12/14/2010 62295 TRAINING & TRAVELPremier Line boarding to O'Hare Airport from Nashville, TN.CITY OF EVAN-CITY CLRK OFF-ADM - 43398 UNITED 0162117359114 $ 31.90 12/14/2010 62295 TRAINING & TRAVELairline ticket to Nashville, TN for the 65th IIMC Annual Conference (May 9-13, 2011)CITY OF EVAN-CITY CLRK OFF-ADM - 43398 UNITED 0164064317891 $ 39.00 12/14/2010 62295 TRAINING & TRAVELPremier Line boarding at O'Hare National for flight to Nashville, TN.CITY OF EVAN-CITY CLRK OFF-ADM - 43398 NNA NATL NOTARY ASSN $ 46.09 12/14/2010 65095 OFFICE SUPPLIESpurchase of two notary journals.CITY OF EVAN-CITY CLRK OFF-ADM - 43398 OFFICE DEPOT #510 $ 54.74 12/20/2010 65095 OFFICE SUPPLIESnew fax machineCITY OF EVAN-CITY CLRK OFF-ADM - 43398 GAYLORD OPRYLAND HTL A $ 216.67 12/20/2010 62295 TRAINING & TRAVELHotel reservation for the 65th Annual Conference of IIMCCITY OF EVAN-CITY CLRK OFF-ADM - 43398 IIMC $ 510.00 12/29/2010 62295 TRAINING & TRAVELregistration fee for the IIMC Conference in Nashville, TN.CITY OF EVANS-PUBLIC WORKS-WAT - 28856 WATER PROGRAM $ 108.00 12/24/2010 65010 BOOKS, PUBLICATIONS, MAPSWater Distribution System Operation & Maintenance, Edition 5, Manual.COMM ECON DEV/BLDG PS - 49933NATL FIRE PROTECTION $ (241.45) 12/16/2010 65010 BOOKS, PUBLICATIONS, MAPS Updated 2009 Code BooksCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 6.00 12/06/2010 62345 COURT COSTS/LITIGATIONCCRD downloadsCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 7.50 12/20/2010 62345 COURT COSTS/LITIGATIONCCRD downloadsCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 9.00 12/06/2010 62345 COURT COSTS/LITIGATIONCCRD downloadsCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 12.00 12/06/2010 62345 COURT COSTS/LITIGATIONCCRD downloadsCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 12.00 12/24/2010 62345 COURT COSTS/LITIGATIONCCRD downloadsCOMM ECON DEV/BLDG PS - 49933DLX FOR BUSINESS $ 38.73 12/29/2010 65095 OFFICE SUPPLIESIRS 1098 Forms - Rehab LoansCOMM ECON DEV/BLDG PS - 49933ILFLS COM $ 59.95 12/27/2010 62190 HOUSING REHAB SERVICESMonthly Fee for Illinois Foreclosure Listing ServiceCOMM ECON DEV/BLDG PS - 49933NFPA NATL FIRE PROTECT $ 178.95 12/15/2010 65010 BOOKS, PUBLICATIONS, MAPS Updated 2009 Code BooksCOMM ECON DEV/BLDG PS - 49933NATL FIRE PROTECTION $ 241.45 12/13/2010 65010 BOOKS, PUBLICATIONS, MAPS Updated 2009 Code BooksCOMM ECON DEV/BLDG PS - 49933OCCUPATIONAL TRAINING $ 250.00 12/17/2010 62295 TRAINING & TRAVELIDPH Lead License Refresher ClassFIRE/ADMINANSTON - 49929INFORMED PUBLISHING $ (21.00) 12/20/2010 62210FIRE/ADMINANSTON - 49929TOYS R US #6010 QPS $ 37.87 12/07/2010 65620 OFFICE MACH & EQUIPSmall Projector for training computer (Portable)FIRE/ADMINANSTON - 49929TLF THE FLOWER DEPOT $ 60.00 12/01/2010 65125 OTHER COMMODITIESMourning Flowers for Family (M.Rons)FIRE/ADMINANSTON - 49929INFORMED PUBLISHING $ 60.10 12/10/2010 65620 OFFICE MACH & EQUIPCERT Team Training ManualFIRE/ADMINANSTON - 49929THE BETTY MILLS COMPAN $ 107.61 12/16/2010 65040 JANITORIAL SUPPLIESStation Floor SqueegiesFIRE/ADMINANSTON - 49929TLF NILES FLWRS & GIFT $ 119.50 12/06/2010 65125 OTHER COMMODITIESMourning Flowers Family (J. Roche)FIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 249.68 12/06/2010 65085 MINOR EQUIP & TOOLSCERT Small Tools Equipt. Grant Reimbursement Team TrainingFIRE/ADMINANSTON - 49929LABSAFE 1016625556 $ 357.95 12/31/2010 65125 OTHER COMMODITIESCERT Team Supplies (Grant Reimbursables)FIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 449.57 12/31/2010 65125 OTHER COMMODITIESCERT Training/ Response small tools and equipmentFebruary 3, 20112 of 12Page 61 of 354
ACC.Reports To IntermediateMCH.Merchant Name$ AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for Period Ending 12/31/2010FIRE/ADMINANSTON - 49929ConstBk 1016580177 $ 88.95 12/22/2010 65010 BOOKS, PUBLICATIONS, MAPS Building Code BookFIRE/ADMINANSTON - 49929INTERNATIONAL ASSOC $ 229.00 12/02/2010 62360 MEMBERSHIP DUESIAFC membershipFIRE/ADMINANSTON - 49929American Diabetes W $ 573.00 12/02/2010 65075 MEDICAL & LAB SUPPLIESGlucose test strips-1000FIRE/ADMINANSTON - 49929SPERIAN PROTECTION INS $ 575.00 12/17/2010 65105 PHOTO/DRAFTING SUPPLIESannual calibrationHEALTH - 49924PANINO'S PIZZERIA OR $ 140.75 12/13/2010 65025 FOODEvanston Health Advisory CouncilHEALTH - 49924OCCUPATIONAL TRAINING $ 250.00 12/17/2010 62295 TRAINING & TRAVELLead Risk Assessor Refresher (Carl Caneva)HEALTH - 49924PAYPAL NATIONALENV $ 300.00 12/28/2010 62474 HEALTH PROTECTION GRANTNational Health Association Conference (6/20/11-6/23/11 in Colorado) (Carl Caneva)HEALTH - 49924OCCUPATIONAL TRAINING $ 795.00 12/01/2010 62295 TRAINING & TRAVELLead Risk Assessor Refresher (Carl Caneva)LAW/LEGALCOOK COUNTY RECORDER O $ 4.50 12/06/2010 62345 COURT COSTS/LITIGATIONDocument FeesLAW/LEGALLAZ PKG 114 MILLENIUM $ 19.00 12/23/2010 62130 LITIGATIONLitigation Expense -DaltonLIBRARY/ADMIN - 49963OFFICE DEPOT #510 $ 79.98 12/16/2010 65100 LIBRARY SUPPLIESENVELOPES FOR CIRCULATION NOTICESLIBRARY/ADMIN - 49963BARNES & NOBLE #2236 $ 8.50 12/10/2010 65635 PERIODICALSMAIN PERIODICALSLIBRARY/ADMIN - 49963RADIOSHACK COR00164988 $ 8.99 12/21/2010 65050 BUILDING MAINTENANCE MATERIAL 12 volt dc socket adapter for salt spreader on plow tractorLIBRARY/ADMIN - 49963LEMOI ACE HDWE QPS $ 21.09 12/14/2010 65050 BUILDING MAINTENANCE MATERIAL wire mesh screen for salt spreaderLIBRARY/ADMIN - 49963THE HOME DEPOT 1902 $ 23.91 12/20/2010 65050 BUILDING MAINTENANCE MATERIAL halogen bulbsLIBRARY/ADMIN - 49963HAROLD'S TRUE VALUE HD $ 28.96 12/06/2010 65050 BUILDING MAINTENANCE MATERIAL insulated protective glove, floor matLIBRARY/ADMIN - 49963CR CONSUMER REPORTS $ 29.00 12/03/2010 65635 PERIODICALSNORTH BRANCH PERIODICALSLIBRARY/ADMIN - 49963CR CONSUMER REPORTS $ 29.00 12/03/2010 65641 AUDIO VISUAL COLLECTIONSSOUTH BRANCH PERIODICALSLIBRARY/ADMIN - 49963LEMOI ACE HDWE $ 32.48 12/22/2010 65050 BUILDING MAINTENANCE MATERIAL cleaning supplies for N. BranchLIBRARY/ADMIN - 49963THE HOME DEPOT 1902 $ 40.92 12/22/2010 65050 BUILDING MAINTENANCE MATERIAL Mounting hardware for salt spreaderLIBRARY/ADMIN - 49963HAROLD'S TRUE VALUE HD $ 55.33 12/13/2010 65050 BUILDING MAINTENANCE MATERIAL pack of air filters for N. Branch furnace, 5 key copies madeLIBRARY/ADMIN - 49963NOR NORTHERN TOOL $ 170.74 12/21/2010 65050 BUILDING MAINTENANCE MATERIAL 100 lb capacity tractor mountable powered salt spreaderLIBRARY/ADMIN - 49963D J WALL ST JOURNAL $ 207.48 12/20/2010 65635 PERIODICALSMAIN PERIODICALSLIBRARY/ADMIN - 49963USPS 16262202033309188 $ 528.00 12/30/2010 62315 POSTAGEstampsPOLICE DEPT/ADMIN - 49966RADIOSHACK COR00164145 $ (37.98) 12/15/2010 65095 OFFICE SUPPLIESCredit on return of two (2) PS2/USB adapters for VoIP ServerPOLICE DEPT/ADMIN - 49966LEMOI ACE HDWE QPS $ 9.57 12/22/2010 65085 MINOR EQUIP & TOOLSTwo (2) blue light emergency phone panel replacement bulbsPOLICE DEPT/ADMIN - 49966SPRINT STORE #671 $ 35.56 12/02/2010 65085 MINOR EQUIP & TOOLSBelt clip/case for two (2) MOTO I1 cell phonesPOLICE DEPT/ADMIN - 49966RADIOSHACK COR00164145 $ 37.98 12/14/2010 65095 OFFICE SUPPLIESTwo (2) PS2/USB adapters for VoIP ServerPOLICE DEPT/ADMIN - 49966NORTHSHORE UNIVERSITY $ 3.00 12/10/2010 68205 PUBLIC WKS CONTINGENCIES ParkingPOLICE DEPT/ADMIN - 49966AMERICAN 00106152272733 $ 20.00 12/24/2010 68205 PUBLIC WKS CONTINGENCIES Prisoner transportPOLICE DEPT/ADMIN - 49966PRAIRIE STATE COLLEGE $ 25.00 12/01/2010 62295 TRAINING & TRAVELRegistration fee for A. HartleyPOLICE DEPT/ADMIN - 49966AMERICAN 00106152272685 $ 40.00 12/24/2010 68205 PUBLIC WKS CONTINGENCIES Prisoner transportPOLICE DEPT/ADMIN - 49966EVANSTON FLOWERS & $ 61.75 12/15/2010 68205 PUBLIC WKS CONTINGENCIES Bereavement flowers - O. BernhardtPOLICE DEPT/ADMIN - 49966EVANSTON FLOWERS & $ 61.75 12/16/2010 68205 PUBLIC WKS CONTINGENCIES Bereavement flowers - S. BasnerPOLICE DEPT/ADMIN - 49966EVANSTON FLOWERS & $ 61.75 12/22/2010 68205 PUBLIC WKS CONTINGENCIES Bereavement flowers - K. PatrickPOLICE DEPT/ADMIN - 49966LABSAFE 1016532082 $ 64.40 12/10/2010 65095 OFFICE SUPPLIESNORTAF supplies 10-1171POLICE DEPT/ADMIN - 49966B & H PHOTO-VIDEO-MO/T $ 69.93 12/09/2010 65095 OFFICE SUPPLIESNORTAF supplies 10-1171POLICE DEPT/ADMIN - 49966SPRINT CORPORATE SECUR $ 100.00 12/16/2010 65095 OFFICE SUPPLIESNORTAF supplies 10-1171POLICE DEPT/ADMIN - 49966SPRINT CORPORATE SECUR $ 100.00 12/16/2010 65095 OFFICE SUPPLIESNORTAF supplies 10-1171POLICE DEPT/ADMIN - 49966BENNISONS BAKERY INC $ 106.92 12/16/2010 68205 PUBLIC WKS CONTINGENCIES Deputy Chief Cook Retirement cakePOLICE DEPT/ADMIN - 49966AMERICAN 00123304597341 $ 115.70 12/24/2010 68205 PUBLIC WKS CONTINGENCIES Prisoner transportPOLICE DEPT/ADMIN - 49966HOTELS.COM US $ 116.76 12/24/2010 68205 PUBLIC WKS CONTINGENCIES Prisoner transportPOLICE DEPT/ADMIN - 49966PETSMART INC 427 $ 119.80 12/29/2010 65025 FOODKitty Litter - Animal ShelterPOLICE DEPT/ADMIN - 49966DOJE`S FORENSIC SUP $ 144.82 12/10/2010 65095 OFFICE SUPPLIESNORTAF supplies 10-1171POLICE DEPT/ADMIN - 49966LABSAFE 1016532081 $ 149.95 12/10/2010 65095 OFFICE SUPPLIESNORTAF supplies 10-1171February 3, 20113 of 12Page 62 of 354
ACC.Reports To IntermediateMCH.Merchant Name$ AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for Period Ending 12/31/2010POLICE DEPT/ADMIN - 49966TANKDEPOT $ 154.80 12/01/2010 65125 OTHER COMMODITIESBattery Box - NETPOLICE DEPT/ADMIN - 49966T-MOBILE LAW RELATIONS $ 170.00 12/17/2010 65095 OFFICE SUPPLIESNORTAF supplies 10-1171POLICE DEPT/ADMIN - 49966IMARINE $ 207.56 12/23/2010 65125 OTHER COMMODITIESTruck Supplies - NETPOLICE DEPT/ADMIN - 49966RAY O HERRON $ 207.65 12/31/2010 65020 CLOTHINGPants for Animal WardensPOLICE DEPT/ADMIN - 49966AMERICAN 00123304597153 $ 231.40 12/24/2010 68205 PUBLIC WKS CONTINGENCIES Prisoner transportPOLICE DEPT/ADMIN - 49966AMERICAN 00123304597164 $ 231.40 12/24/2010 68205 PUBLIC WKS CONTINGENCIES Prisoner transportPOLICE DEPT/ADMIN - 49966SAMS CLUB $ 284.12 12/17/2010 65025 FOODPrisoner FoodPOLICE DEPT/ADMIN - 49966IL AS. OF CHIEFS POLIC $ 300.00 12/23/2010 62360 MEMBERSHIP DUESMembership DuesPOLICE DEPT/ADMIN - 49966SAFEDIRECTI $ 500.00 12/08/2010 62295 TRAINING & TRAVELAirsoft Pistols for Rapid Deployment trainingPOLICE DEPT/ADMIN - 49966IMARINE $ 626.36 12/02/2010 65125 OTHER COMMODITIESMonitor/charger for NETPRCS/CHAND NEWB CNTR - 49945Dominicks Stor00011379 $ 23.46 12/21/2010 65025 FOODSnacks for winter break cmapsPRCS/CHAND NEWB CNTR - 49945AWESOME AMUSEMENTS CO. $ 555.00 12/01/2010 62507 FIELD TRIPSBalance due from summer sports camp field tripPRCS/ECOLOGY CNTR - 49956HAROLD'S TRUE VALUE HD $ 6.87 12/23/2010 65110 REC PROGRAM SUPPLIESWinter break mini camp activity suppliesPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 QPS $ 8.52 12/28/2010 62490 OTHER PROGRAM COSTSFeeder crickets and feeder fish for Ecology Center animalsPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 16.31 12/01/2010 62490 OTHER PROGRAM COSTSFood for Ecology Center animalsPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 QPS $ 18.06 12/15/2010 62490 OTHER PROGRAM COSTSFood for Ecology Center animalsPRCS/ECOLOGY CNTR - 49956HAROLD'S TRUE VALUE HD $ 24.67 12/06/2010 65110 REC PROGRAM SUPPLIESWinter break camp activity suppliesPRCS/ECOLOGY CNTR - 49956TOM THUMB HOBBY & CRAF $ 34.98 12/23/2010 65110 REC PROGRAM SUPPLIESWinter break mini camp activity suppliesPRCS/ECOLOGY CNTR - 49956HENRICHSENS FIRE AND S $ 45.00 12/29/2010 65085 MINOR EQUIP & TOOLSFire extinguisher annual servicePRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 51.97 12/01/2010 62490 OTHER PROGRAM COSTSFood for Ecology Center animalsPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 56.74 12/09/2010 62490 OTHER PROGRAM COSTSFood for Ecology Center animalsPRCS/FAC - 49954THE HOME DEPOT 1902 $ (118.00) 12/02/2010 65050 BUILDING MAINTENANCE MATERIAL Faucet for Fire #1PRCS/FAC - 49954SPRINT STORE #671 $ (99.98) 12/07/2010 65050 BUILDING MAINTENANCE MATERIAL Returned Cell Phone BatteryPRCS/FAC - 49954HAROLD'S TRUE VALUE HD $ 1.98 12/24/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116658PRCS/FAC - 49954THE HOME DEPOT 1902 $ 2.99 12/10/2010 65050 BUILDING MAINTENANCE MATERIAL Electrical Parts for W/O #C116565PRCS/FAC - 49954LEMOI ACE HDWE QPS $ 3.94 12/14/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Civic Center Mike StandsPRCS/FAC - 49954LEMOI ACE HDWE QPS $ 4.63 12/03/2010 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954LEMOI ACE HDWE QPS $ 4.79 12/16/2010 65050 BUILDING MAINTENANCE MATERIAL Gasket for W/O #C116756PRCS/FAC - 49954THE HOME DEPOT 1902 $ 4.85 12/09/2010 65050 BUILDING MAINTENANCE MATERIALShower Head Replacement @ Animal Shelter - W/O #C116621PRCS/FAC - 49954LEMOI ACE HDWE QPS $ 5.74 12/16/2010 65050 BUILDING MAINTENANCE MATERIAL Supplies for Electrical ShopPRCS/FAC - 49954LEMOI ACE HDWE QPS $ 8.62 12/14/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for CC Signage Project - W/O #C116539PRCS/FAC - 49954LEMOI ACE HDWE QPS $ 8.76 12/03/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Salt Dome - W/O #C116547PRCS/FAC - 49954THE HOME DEPOT 1902 $ 8.87 12/06/2010 65050 BUILDING MAINTENANCE MATERIAL Electrical Parts for W/O #C116545PRCS/FAC - 49954THE HOME DEPOT 1902 $ 10.50 12/16/2010 65050 BUILDING MAINTENANCE MATERIAL Lighting Parts for W/O #C116574PRCS/FAC - 49954THE HOME DEPOT 1902 $ 10.98 12/31/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for P.D. - W/O #C116539PRCS/FAC - 49954THE HOME DEPOT 1902 $ 11.88 12/24/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116646PRCS/FAC - 49954STANDARD PIPE QPS $ 12.28 12/17/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Main Library - W/O #C116709PRCS/FAC - 49954THE HOME DEPOT 1902 $ 12.73 12/10/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire Admin - W/O #C116658PRCS/FAC - 49954LEMOI ACE HDWE QPS $ 13.75 12/09/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Dog Beach - W/O #C116624PRCS/FAC - 49954THE HOME DEPOT 1902 $ 14.81 12/22/2010 65050 BUILDING MAINTENANCE MATERIAL Electrical Parts for Church Street GaragePRCS/FAC - 49954FOOD4LESS #0558 QPS $ 17.50 12/16/2010 22790 EMPLOYEE ADVISORY COMMITTEE Ginger Ale for Holiday LunchPRCS/FAC - 49954HAROLD'S TRUE VALUE HD $ 17.82 12/30/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire #5 - W/O #C116667PRCS/FAC - 49954LEMOI ACE HDWE QPS $ 18.26 12/09/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire #2 - W/O #C116642PRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 18.90 12/10/2010 65050 BUILDING MAINTENANCE MATERIAL File, Desk Keys for Civic Center - W/O #C116624PRCS/FAC - 49954THE HOME DEPOT 1902 $ 20.12 12/06/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Salt Dome - W/O #C116547PRCS/FAC - 49954THE HOME DEPOT 1902 $ 20.67 12/08/2010 65050 BUILDING MAINTENANCE MATERIAL Electrical Parts for W/O #C116574PRCS/FAC - 49954LEMOI ACE HDWE QPS $ 21.07 12/23/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Fire #3 - W/O #C116628February 3, 20114 of 12Page 63 of 354
ACC.Reports To IntermediateMCH.Merchant Name$ AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for Period Ending 12/31/2010PRCS/FAC - 49954THE HOME DEPOT 1902 $ 23.60 12/20/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for P.D. - W/O #C116659PRCS/FAC - 49954STANDARD PIPE QPS $ 23.60 12/21/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116640PRCS/FAC - 49954EVANSTON LUMBER CO QPS $ 23.84 12/02/2010 65050 BUILDING MAINTENANCE MATERIAL Sharping ChargePRCS/FAC - 49954STANDARD PIPE QPS $ 23.85 12/17/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Main Library - W/O #C116709PRCS/FAC - 49954THE HOME DEPOT 1902 $ 23.94 12/24/2010 65050 BUILDING MAINTENANCE MATERIAL Brackets for OutpostPRCS/FAC - 49954STANDARD PIPE QPS $ 24.30 12/31/2010 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 26.20 12/20/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116638PRCS/FAC - 49954STANDARD PIPE $ 27.52 12/03/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for P.D. - W/O #C116773PRCS/FAC - 49954WW GRAINGER $ 28.40 12/02/2010 65050 BUILDING MAINTENANCE MATERIAL ScrewdriverPRCS/FAC - 49954LEMOI ACE HDWE $ 28.76 12/01/2010 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 30.88 12/31/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for PD. - W/O #C116659PRCS/FAC - 49954THE HOME DEPOT 1902 $ 32.25 12/10/2010 65050 BUILDING MAINTENANCE MATERIAL Electrical Parts for W/O #C116603PRCS/FAC - 49954THE HOME DEPOT 1902 $ 32.91 12/03/2010 65050 BUILDING MAINTENANCE MATERIAL Electrical Parts for W/O #C116603PRCS/FAC - 49954EPCO PAINT STORE 1252 $ 33.29 12/14/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116539PRCS/FAC - 49954THE HOME DEPOT 1902 $ 33.34 12/27/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116646PRCS/FAC - 49954STANDARD PIPE $ 33.59 12/23/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116732PRCS/FAC - 49954LEMOI ACE HDWE $ 34.80 12/16/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116662PRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 35.15 12/06/2010 65050 BUILDING MAINTENANCE MATERIAL Handle Return Springs - W/O #C116624PRCS/FAC - 49954THE HOME DEPOT 1902 $ 35.64 12/08/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116678PRCS/FAC - 49954LEMOI ACE HDWE $ 36.42 12/21/2010 65050 BUILDING MAINTENANCE MATERIAL Fuse Time Delay @ Fleetwood - W/O #C116689PRCS/FAC - 49954LEMOI ACE HDWE $ 40.22 12/06/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Civic CenterPRCS/FAC - 49954THE HOME DEPOT 1902 $ 42.51 12/01/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Salt Dome - W/O #C116536PRCS/FAC - 49954WW GRAINGER $ 43.88 12/14/2010 65050 BUILDING MAINTENANCE MATERIAL V Belts for Fleetwood - W/O #C116688PRCS/FAC - 49954MARSHALL ELECTRONI $ 44.07 12/08/2010 65110 REC PROGRAM SUPPLIESMaterials for W/O #C114483PRCS/FAC - 49954HOMER'S ICE CREAM $ 46.00 12/17/2010 22790 EMPLOYEE ADVISORY COMMITTEE Punch for Holiday LuncheonPRCS/FAC - 49954MARSHALL ELECTRONI $ 49.28 12/22/2010 65110 REC PROGRAM SUPPLIESMaterials for W/O #C116399PRCS/FAC - 49954STANDARD PIPE $ 49.73 12/01/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Salt Dome - W/O #C116536PRCS/FAC - 49954THE HOME DEPOT 1902 $ 53.96 12/03/2010 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954SOUTH SIDE CONTROL SUP $ 54.72 12/31/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Fleet Services - W/O #C116699PRCS/FAC - 49954MICHAELS #8625 $ 57.25 12/10/2010 22790 EMPLOYEE ADVISORY COMMITTEE Flowers for Holiday LuncheonPRCS/FAC - 49954STANDARD PIPE $ 58.46 12/01/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116588PRCS/FAC - 49954WW GRAINGER $ 67.20 12/31/2010 65050 BUILDING MAINTENANCE MATERIAL Fuses - W/O #C116733PRCS/FAC - 49954ABLE DISTRIBUTORS $ 69.52 12/20/2010 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954ABLE DISTRIBUTORS $ 75.91 12/13/2010 65050 BUILDING MAINTENANCE MATERIAL Motor for North Branch LibraryPRCS/FAC - 49954WAL-MART #1681 $ 77.00 12/13/2010 22800 DEP-EMPLOYEETable decorations for holiday luncheonPRCS/FAC - 49954MENARDS MORTON GROVE $ 81.84 12/10/2010 65050 BUILDING MAINTENANCE MATERIAL Screwdrive, KneepadsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 92.42 12/10/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116615PRCS/FAC - 49954EPCO PAINT STORE 1252 $ 98.88 12/06/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116530PRCS/FAC - 49954SPRINT STORE #671 $ 99.98 12/06/2010 65050 BUILDING MAINTENANCE MATERIAL CellPhone BatteryPRCS/FAC - 49954THE HOME DEPOT 1902 $ 108.28 12/06/2010 65050 BUILDING MAINTENANCE MATERIAL PVC Piping for Salt Dome - W/O #C116536PRCS/FAC - 49954WW GRAINGER $ 112.00 12/31/2010 65050 BUILDING MAINTENANCE MATERIAL Fuses for Fire #2 PumpsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 118.00 12/03/2010 65050 BUILDING MAINTENANCE MATERIAL Faucet ReturnedPRCS/FAC - 49954THE HOME DEPOT 1902 $ 122.44 12/08/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116615PRCS/FAC - 49954MENARDS MORTON GROVE $ 130.58 12/06/2010 22790 EMPLOYEE ADVISORY COMMITTEE Gift for Holiday LuncheonPRCS/FAC - 49954THE HOME DEPOT 1902 $ 133.44 12/13/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116638PRCS/FAC - 49954SOUTH SIDE CONTROL SUP $ 140.58 12/23/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Library Air Handler - W/O #C116707PRCS/FAC - 49954THE HOME DEPOT 1902 $ 142.09 12/22/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116646PRCS/FAC - 49954EVANSTON LUMBER CO $ 144.40 12/20/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116646PRCS/FAC - 49954MARSHALL ELECTRONI $ 144.50 12/28/2010 65110 REC PROGRAM SUPPLIESMaterials for W/O #C116399February 3, 20115 of 12Page 64 of 354
ACC.Reports To IntermediateMCH.Merchant Name$ AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for Period Ending 12/31/2010PRCS/FAC - 49954MARSHALL ELECTRONI $ 148.67 12/20/2010 65110 REC PROGRAM SUPPLIESMaterials for W/O #C116399PRCS/FAC - 49954EPCO PAINT STORE 1252 $ 149.12 12/06/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116530PRCS/FAC - 49954WW GRAINGER $ 156.38 12/13/2010 65050 BUILDING MAINTENANCE MATERIAL Fan Motor for Maple GaragePRCS/FAC - 49954MARSHALL ELECTRONI $ 156.49 12/20/2010 65510 BUILDINGS (CAP PROJECTS)MaterialsPRCS/FAC - 49954EPCO PAINT STORE 1252 $ 161.59 12/01/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for W/O #C116530PRCS/FAC - 49954MARSHALL ELECTRONI $ 161.80 12/31/2010 65050 BUILDING MAINTENANCE MATERIAL Lights for Civic CenterPRCS/FAC - 49954W W GRAINGER 916 $ 164.34 12/02/2010 65050 BUILDING MAINTENANCE MATERIAL VacuumPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 169.70 12/10/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Next TheatrePRCS/FAC - 49954DREISILKER ELEC MOT $ 211.63 12/21/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for PD Sally PortPRCS/FAC - 49954SOUTH SIDE CONTROL SUP $ 252.00 12/29/201065055 MATERIALS TO MAINTAIN IMPROVEMENTSMaterials for P.D. Boilers - W/O #C116706PRCS/FAC - 49954STANDARD PIPE $ 283.15 12/28/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for Noyes - W/O #C116697PRCS/FAC - 49954STANDARD PIPE $ 292.49 12/01/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for P.D. - W/O #C116773PRCS/FAC - 49954SOUTH SIDE CONTROL SUP $ 323.04 12/13/2010 65050 BUILDING MAINTENANCE MATERIAL Thermostat for Noyes Rm 107PRCS/FAC - 49954ABLE DISTRIBUTORS $ 367.56 12/29/2010 65050 BUILDING MAINTENANCE MATERIAL Boiler Parts for FleetwoodPRCS/FAC - 49954DRYERASEBOARD.COM $ 389.38 12/30/2010 65515 OTHER IMPROVEMENTSBoard for CMOPRCS/FAC - 49954CARPET CUSHIONS & SUPP $ 497.23 12/03/2010 65050 BUILDING MAINTENANCE MATERIAL MaterialsPRCS/FAC - 49954ABLE DISTRIBUTORS $ 604.59 12/02/2010 65050 BUILDING MAINTENANCE MATERIAL Materials for EAC Boiler - W/O #C116602PRCS/FAC - 49954WW GRAINGER $ 655.20 12/17/2010 65110 REC PROGRAM SUPPLIESMaterials for W/O #C116399PRCS/FAC - 49954KONEMATIC DOOR SYSTEMS $ 800.00 12/10/2010 62225 BLDG MAINT SVCSDoor MaintenancePRCS/FAC - 49954WW GRAINGER $ 865.56 12/17/2010 65510 BUILDINGS (CAP PROJECTS)MaterialsPRCS/FAC - 49954ARCHITECTURAL BUILDERS $ 991.19 12/08/2010 65050 BUILDING MAINTENANCE MATERIAL Lock for P.D.PRCS/FLEETWOOD JOUR CNTR - 49960 AMERICAN HOTEL REGISTE $ (26.87) 12/06/2010 65110 REC PROGRAM SUPPLIESCredit for Tax chargedPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 QPS $ (19.37) 12/24/2010 62490 OTHER PROGRAM COSTSCredit for Tax ChargedPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ (12.11) 12/30/2010 65110 REC PROGRAM SUPPLIESReturn of additional boardsPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ (2.81) 12/23/2010 65025 FOODRefund for tax that was chargedPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ (1.71) 12/08/2010 65040 JANITORIAL SUPPLIESCredit for Tax ChargedPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 QPS $ 4.56 12/30/2010 65025 FOODMilk for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 5.00 12/20/2010 65025 FOODRefreshments for Family KaraokePRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 QPS $ 5.96 12/31/2010 65025 FOODMilk for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 AJ-WRIGHT #0152 QPS $ 5.99 12/20/2010 65110 REC PROGRAM SUPPLIESSupplies for theatre productionPRCS/FLEETWOOD JOUR CNTR - 49960 FAMILY DOLLAR #5983QPS $ 9.00 12/21/2010 65110 REC PROGRAM SUPPLIESSupplies for theatre productionPRCS/FLEETWOOD JOUR CNTR - 49960 LEMOI ACE HDWE QPS $ 10.52 12/20/2010 65110 REC PROGRAM SUPPLIESSupplies for theatre productionPRCS/FLEETWOOD JOUR CNTR - 49960 WALGREENS #2619 QPS $ 12.57 12/23/2010 65110 REC PROGRAM SUPPLIESSupplies for Theatre ProductionPRCS/FLEETWOOD JOUR CNTR - 49960 WALGREENS #2619 QPS $ 15.98 12/06/2010 65040 JANITORIAL SUPPLIESRechargable BatteriesPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 QPS $ 16.68 12/24/2010 65025 FOODMilk for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 17.77 12/16/2010 65025 FOODSenior MealPRCS/FLEETWOOD JOUR CNTR - 49960 PRISCILLA'S PARTY QPS $ 18.83 12/23/2010 65110 REC PROGRAM SUPPLIESSupplies for Theatre ProductionPRCS/FLEETWOOD JOUR CNTR - 49960 TJMAXX #0440 QPS $ 18.97 12/23/2010 65110 REC PROGRAM SUPPLIESSupplies for Theatre ProductionPRCS/FLEETWOOD JOUR CNTR - 49960 LITTLE CAESARS 0001QPS $ 20.00 12/20/2010 65025 FOODPizza for Family Night KaraokePRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 QPS $ 21.25 12/24/2010 65025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 25.86 12/20/2010 65025 FOODMiddle School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 26.98 12/16/2010 65110 REC PROGRAM SUPPLIESRechargable batteriesPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 31.40 12/31/2010 65025 FOODAfter School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 ANDERSON PEST SOLUTION $ 33.33 12/30/2010 62495 LICENSED PEST CONTROL SVCS Service for Mason ParkPRCS/FLEETWOOD JOUR CNTR - 49960 STA-KLEEN INC $ 35.00 12/23/2010 65110 REC PROGRAM SUPPLIESChange of Baffles for stovePRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 38.62 12/30/2010 65025 FOODAfter School Program SnackPRCS/FLEETWOOD JOUR CNTR - 49960 ANDERSON PEST SOLUTION $ 41.00 12/02/2010 62495 LICENSED PEST CONTROL SVCS Services for Fleetwood - JourdainPRCS/FLEETWOOD JOUR CNTR - 49960 ANDERSON PEST SOLUTION $ 41.00 12/30/2010 62495 LICENSED PEST CONTROL SVCS Service for Fleetwood - JourdainFebruary 3, 20116 of 12Page 65 of 354
ACC.Reports To IntermediateMCH.Merchant Name$ AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for Period Ending 12/31/2010PRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 42.01 12/30/2010 65110 REC PROGRAM SUPPLIESSupplies for Karate ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 CONSTANT CONTACT 1 $ 42.50 12/22/2010 62205 ADVERTISINGEmail Blast for Theatre ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 FACTORY CARD OUTLET #3 $ 47.90 12/31/2010 65110 REC PROGRAM SUPPLIESSupplies for Childrens EventPRCS/FLEETWOOD JOUR CNTR - 49960 DOLRTREE 673 00006734 $ 48.00 12/06/2010 65110 REC PROGRAM SUPPLIESBingo Supplies for SeniorsPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 48.47 12/23/2010 65025 FOODSenior MealPRCS/FLEETWOOD JOUR CNTR - 49960 SAFARI LAND $ 50.00 12/17/2010 62507 FIELD TRIPSdeposit for middle school tripPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 53.60 12/09/2010 65025 FOODSenior MealPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 53.87 12/23/2010 65110 REC PROGRAM SUPPLIESCooking ProjectPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 53.97 12/27/2010 65025 FOODRefreshments for theatre productionPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 56.62 12/03/2010 65040 JANITORIAL SUPPLIESBldg SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 57.63 12/21/2010 65025 FOODMilk for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 59.95 12/30/2010 65025 FOODAfter School Program SnackPRCS/FLEETWOOD JOUR CNTR - 49960 DME ACCESS, INC. $ 60.00 12/28/2010 65110 REC PROGRAM SUPPLIESRepair of Elevator DoorPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 64.71 12/07/2010 65025 FOODSupplies for Food ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 66.32 12/15/2010 65040 JANITORIAL SUPPLIESBuilding SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 68.10 12/14/2010 65025 FOODMilk for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 69.69 12/02/2010 65050 BUILDING MAINTENANCE MATERIAL Bldg SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 JEWEL #3487 $ 73.99 12/24/2010 65025 FOODSupplies for after school programPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 78.24 12/30/2010 65025 FOODAfter School Program SnackPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 90.92 12/14/2010 65025 FOODSupplies for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960 HOUSE OF RENTAL $ 91.00 12/27/2010 62375 RENTALSRental of Screens for theatre productionPRCS/FLEETWOOD JOUR CNTR - 49960 TOM THUMB HOBBY & CRAF $ 93.03 12/20/2010 65110 REC PROGRAM SUPPLIESSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 93.37 12/07/2010 65025 FOODSupplies for Food ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 SPORTS AUTHORI00006015 $ 95.93 12/10/2010 65110 REC PROGRAM SUPPLIESSupplies for Fitness CenterPRCS/FLEETWOOD JOUR CNTR - 49960 GENERATION COPY $ 115.00 12/10/2010 62210 PRINTINGCopies for Kwanzaa ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 BROADWAY COSTUMES INC $ 118.00 12/22/2010 65110 REC PROGRAM SUPPLIESCostune Rental for theatre ProductionPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 141.80 12/30/2010 65040 JANITORIAL SUPPLIESSupplies for Karate ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 147.82 12/08/2010 65025 FOODSenior MealPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 164.45 12/01/2010 65025 FOODSupplies for Senior mealPRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #0204 $ 167.64 12/15/2010 65025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 178.28 12/28/2010 65025 FOODAfter School SnackPRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #0204 $ 180.61 12/15/2010 65025 FOODSupplies for Senior MealPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 197.05 12/23/2010 65025 FOODSenior MealPRCS/FLEETWOOD JOUR CNTR - 49960 CROWN TROPHY 54 $ 259.50 12/20/2010 65110 REC PROGRAM SUPPLIESTrophies for Adult LeaguePRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 260.96 12/23/2010 62490 OTHER PROGRAM COSTSHoliday Food ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Dominicks Stor00017004 $ 294.33 12/27/2010 65025 FOODSupplies for Kwanzaa ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Best Buy 00003137 $ 302.91 12/06/2010 65110 REC PROGRAM SUPPLIESReplacement DVD Players and DVD for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 SAFARI LAND $ 454.00 12/30/2010 62507 FIELD TRIPSTrip for Middle SchoolPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 858.70 12/23/2010 62490 OTHER PROGRAM COSTSHoliday Food ProgramPRCS/FORESTRY - 49953RUSSO'S HDW & PWR EQUI $ (25.90) 12/02/2010 65085 MINOR EQUIPMENT AND TOOLS Credit for tax charged to invoice #849043PRCS/FORESTRY - 49953BAILEY'S INC $ 92.33 12/28/2010 65020 CLOTHINGWork PantsPRCS/FORESTRY - 49953BAILEY'S INC $ 107.75 12/31/2010 65020 CLOTHINGWork PantsPRCS/FORESTRY - 49953RUSSO'S HDW & PWR EQUI $ 143.88 12/14/2010 65085 MINOR EQUIPMENT AND TOOLS Leaf RakesPRCS/FORESTRY - 49953BAILEY'S INC $ 177.05 12/28/2010 65020 CLOTHINGWork PantsPRCS/FORESTRY - 49953ARLINGTON POWER EQUIPM $ 195.00 12/14/2010 65085 MINOR EQUIPMENT AND TOOLS Chain and Bar OilPRCS/FORESTRY - 49953INTL SOC ARBORICULTURE $ 240.00 12/03/2010 62360 MEMBERSHIP DUESISA membershipPRCS/FORESTRY - 49953AHLBORN EQUIPMENT INC $ 416.43 12/29/2010 65085 MINOR EQUIPMENT AND TOOLS Chainsaw parts, filtersPRCS/FORESTRY - 49953ARBORWEAR $ 448.95 12/29/2010 65020 CLOTHINGWork PantsFebruary 3, 20117 of 12Page 66 of 354
ACC.Reports To IntermediateMCH.Merchant Name$ AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for Period Ending 12/31/2010PRCS/FORESTRY - 49953RUSSO'S HDW & PWR EQUI $ 575.97 12/01/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALHandheld BlowersPRCS/FORESTRY - 49953ALEXANDER EQUIPMENT CO $ 598.55 12/30/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALLog Splitter Hydraulic TankPRCS/FORESTRY - 49953ALEXANDER EQUIPMENT CO $ 755.00 12/13/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALFirewood Conveyor Belt Roller and ShaftPRCS/LEVY SEN CNTR - 49949DELPHI GLASS CORPORATI $ 9.95 12/24/2010 65110 REC PROGRAM SUPPLIESprogram supplies for ceramics class for seniorsPRCS/LEVY SEN CNTR - 49949JEWEL #3487 $ 10.99 12/08/2010 65025 FOODfood supplies for senior programPRCS/LEVY SEN CNTR - 49949BIO - SHINE $ 17.88 12/03/2010 65050 BUILDING MAINTENANCE MATERIAL polishing pads for floor machine at LevyPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 19.94 12/29/2010 65050 BUILDING MAINTENANCE MATERIAL batteries for program equip & CB radios at LevyPRCS/LEVY SEN CNTR - 49949JEWEL #3487 $ 36.00 12/09/2010 65025 FOODfood supplies for senior lunch programPRCS/LEVY SEN CNTR - 49949POTBELLY 005 $ 52.00 12/06/2010 65025 FOODLunch for Ombudsman Training: Grant ReimbursedPRCS/LEVY SEN CNTR - 49949PARTY CITY #196 $ 83.42 12/13/2010 65110 REC PROGRAM SUPPLIESpaper goods for senior breakfastPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 88.61 12/13/2010 65050 BUILDING MAINTENANCE MATERIALmaintenance supplies (handsanitizer, batteries, furniture polish, ice scraper) for LevyPRCS/LEVY SEN CNTR - 49949PEAPOD GROCERIES $ 96.06 12/13/2010 65025 FOODfood supplies for senior programPRCS/LEVY SEN CNTR - 49949AMSTERDAM PRNT & LITHO $ 406.56 12/01/2010 65110 REC PROGRAM SUPPLIESsenior holiday breakfast gift - REIMBURSED BY LEF,INCPRCS/NOYES CNTR - 49961Amazon.com $ 12.99 12/17/2010 65110 REC PROGRAM SUPPLIESmedia camp suppliesPRCS/NOYES CNTR - 49961Amazon.com $ 13.74 12/17/2010 65110 REC PROGRAM SUPPLIESmedia camp digital card readerPRCS/NOYES CNTR - 49961FOOD4LESS #0558 QPS $ 21.19 12/20/2010 65110 REC PROGRAM SUPPLIESsnacktivity supplies holiday campPRCS/NOYES CNTR - 49961Amazon.com $ 24.00 12/20/2010 65110 REC PROGRAM SUPPLIESInteractive opera book/cd for early childhood campPRCS/NOYES CNTR - 49961Dominicks Stor00011379 $ 36.09 12/22/2010 65110 REC PROGRAM SUPPLIESsnacktivity supplies holiday campPRCS/NOYES CNTR - 49961Best Buy 00003137 $ 39.99 12/17/2010 65110 REC PROGRAM SUPPLIESHoliday Camp suppliesPRCS/NOYES CNTR - 49961IKEA CHICAGO $ 52.94 12/28/2010 65110 REC PROGRAM SUPPLIESEarly Childhood pretend and real kitchen suppliesPRCS/NOYES CNTR - 49961Amazon.com $ 73.94 12/14/2010 65110 REC PROGRAM SUPPLIESHoliday camp suppliesPRCS/NOYES CNTR - 49961PAYPAL EVANSTONCOM $ 75.00 12/14/2010 62295 TRAINING & TRAVELFinal Cut Pro Edit training for media campPRCS/NOYES CNTR - 49961B & H PHOTO-VIDEO.COM $ 205.33 12/16/2010 65110 REC PROGRAM SUPPLIESMedia camp suppliesPRCS/PARKS FORESTRY - 49965FOX VALLEY SPCL REC AS $ (90.00) 12/13/2010 62507 FIELD TRIPSfee for swim meet refunded due to meet being cancelledPRCS/PARKS FORESTRY - 49965OCS SOLUTIONS $ 6.95 12/02/2010 62490 OTHER PROGRAM COSTSmonthly web hosting fee for online cultural events calendar, evanstonartsbuzz.comPRCS/PARKS FORESTRY - 49965ARLINGTON POWER EQUIPM $ 9.92 12/14/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALChain saw repair partsPRCS/PARKS FORESTRY - 49965ICE SKATING INSTITUTE $ 10.00 12/22/2010 62360 MEMBERSHIP DUESISI registration fee for Synchronized Skating Team #3PRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE QPS $ 11.50 12/24/2010 65085 MINOR EQUIPMENT AND TOOLS ScrewsPRCS/PARKS FORESTRY - 49965REINDERS - PARTS/SERVI $ 13.79 12/17/2010 65080 MERCHANDISE FOR RESALEMower partsPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE QPS $ 14.30 12/08/201065055 MATERIALS TO MAINTAIN IMPROVEMENTSThrottle repair partsPRCS/PARKS FORESTRY - 49965AOL Patch Media Corp $ 21.00 12/24/2010 62205 ADVERTISINGNutcracker on Ice web ad, evanstonpatch.comPRCS/PARKS FORESTRY - 49965NOYES STREET CAFE $ 23.55 12/06/2010 65025 FOODLunch mtng with Rec Board ChairPRCS/PARKS FORESTRY - 49965THE NATURE CONSERVANCY $ 25.00 12/30/2010 62360 MEMBERSHIP DUESThe Nature Conservancy MembershipPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 29.43 12/13/2010 65110 REC PROGRAM SUPPLIESfood for Holiday Gala and Gift Exchange programPRCS/PARKS FORESTRY - 49965TARGET 00009274 $ 34.97 12/31/2010 65050 BUILDING MAINTENANCE MATERIAL Storage bins for suppliesPRCS/PARKS FORESTRY - 49965JEWEL #3428 $ 42.89 12/15/2010 65025 FOODrefreshments for public art artist selection review meetingPRCS/PARKS FORESTRY - 49965TOM THUMB HOBBY & CRAF $ 43.06 12/20/2010 65110 REC PROGRAM SUPPLIESHoliday craft supplies - Winter Break CampPRCS/PARKS FORESTRY - 49965PETSMART INC 427 $ 46.46 12/20/2010 65110 REC PROGRAM SUPPLIESPet supplies /Bedding-LitterPRCS/PARKS FORESTRY - 49965ARLINGTON POWER EQUIPM $ 51.48 12/14/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALThrottle cablesPRCS/PARKS FORESTRY - 49965TOM THUMB HOBBY & CRAF $ 53.41 12/16/2010 65110 REC PROGRAM SUPPLIESHoliday craft suppliesPRCS/PARKS FORESTRY - 49965Best Buy 00003137 $ 68.95 12/13/2010 65110 REC PROGRAM SUPPLIESmusic cds for Holiday Gala and Gift Exchange programFebruary 3, 20118 of 12Page 67 of 354
ACC.Reports To IntermediateMCH.Merchant Name$ AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for Period Ending 12/31/2010PRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 72.00 12/15/2010 62360 MEMBERSHIP DUESPer person fees for American Red Cross Babysitter's TrainingPRCS/PARKS FORESTRY - 49965HAROLD'S TRUE VALUE HD $ 73.96 12/06/2010 65050 BUILDING MAINTENANCE MATERIAL Shovels & Gloves for Chandler & Noyes CenterPRCS/PARKS FORESTRY - 49965TARGET 00009274 $ 79.94 12/13/2010 65110 REC PROGRAM SUPPLIESNutcracker prop suppliesPRCS/PARKS FORESTRY - 49965RUSSO'S HDW & PWR EQUI $ 82.43 12/16/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALHedge trimmer repair partsPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 83.01 12/10/2010 65110 REC PROGRAM SUPPLIESNutcracker prop suppliesPRCS/PARKS FORESTRY - 49965FOX VALLEY SPCL REC AS $ 90.00 12/03/2010 62507 FIELD TRIPSentry fee for swim meetPRCS/PARKS FORESTRY - 49965CHICAGO METRO AEYC $ 105.00 12/21/2010 62360 MEMBERSHIP DUESDirector in-service training NAEYCPRCS/PARKS FORESTRY - 49965PERFORM GROUP CURTAIN $ 145.93 12/16/2010 65110 REC PROGRAM SUPPLIESNutcracker costume room suppliesPRCS/PARKS FORESTRY - 49965ILLINOIS ASSOC OF PARK $ 155.00 12/13/2010 62360 MEMBERSHIP DUESWorkshops for IPRA ConferencePRCS/PARKS FORESTRY - 49965NORTHERN SUBURBAN SPEC $ 210.00 12/03/2010 62507 FIELD TRIPSentry fee for bowling tournamentPRCS/PARKS FORESTRY - 49965IL PARK & REC ASSC $ 244.00 12/14/2010 62360 MEMBERSHIP DUESIL Park & Recreation Assoc MembershipPRCS/PARKS FORESTRY - 49965ILLINOIS ASSOC OF PARK $ 280.00 12/13/2010 62295 TRAINING & TRAVELIPRA training conference registrationPRCS/PARKS FORESTRY - 49965PBP PEACHTREE BUS PROD $ 360.00 12/22/2010 65045 LICENSING/REGULATORY SUPPLIESprinting of parking permits for lot at Noyes Cultural Arts CenterPRCS/RBT CROWN CNTR - 49952WALGREENS #4218 $ (32.85) 12/02/2010 65110 REC PROGRAM SUPPLIESRefund Xmas Light set.PRCS/RBT CROWN CNTR - 49952SEARS COM INTERNET $ (14.98) 12/16/2010 65050 BUILDING MAINTENANCE MATERIAL Tax refundPRCS/RBT CROWN CNTR - 49952WALGREENS #4218 QPS $ 7.98 12/13/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALExtention cord for lobby Xmas tree.PRCS/RBT CROWN CNTR - 49952U-HAUL-EVANSTON #75876 $ 8.28 12/30/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALPropane for ice edger.PRCS/RBT CROWN CNTR - 49952A A MOLEY'S INC. QPS $ 11.95 12/15/2010 65040 JANITORIAL SUPPLIESVacuum cleaner bag.PRCS/RBT CROWN CNTR - 49952JOHNSON LOCKSMITH INC $ 14.89 12/17/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALKeys for team room and PS locker.PRCS/RBT CROWN CNTR - 49952JOHNSON LOCKSMITH INC $ 19.40 12/16/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALKey for PS locker.PRCS/RBT CROWN CNTR - 49952WALGREENS #2990 QPS $ 24.24 12/13/2010 65110 REC PROGRAM SUPPLIESbatteries & Xmas tree skirtPRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 28.33 12/06/2010 65110 REC PROGRAM SUPPLIESRopes, hooks, nails,etc, needed for props for ice show.PRCS/RBT CROWN CNTR - 49952WALGREENS #4218 $ 33.85 12/10/2010 65110 REC PROGRAM SUPPLIESBatteries for ice showPRCS/RBT CROWN CNTR - 49952MARSHALL ELECTRONI $ 44.54 12/10/2010 65050 BUILDING MAINTENANCE MATERIAL Fixture for light in main rink.PRCS/RBT CROWN CNTR - 49952WALGREENS #4218 $ 45.96 12/02/2010 65110 REC PROGRAM SUPPLIESXmas lights, decorations for ice show.PRCS/RBT CROWN CNTR - 49952THE UPS STORE #1037 $ 54.86 12/14/2010 62490 OTHER PROGRAM COSTSPostage to pay for shipping of ice show backdrop.PRCS/RBT CROWN CNTR - 49952UNIQUE PRODUCTS & S $ 55.90 12/15/2010 65050 BUILDING MAINTENANCE MATERIAL Various parts for floor scrubber.PRCS/RBT CROWN CNTR - 49952PUMP IT UP $ 100.00 12/20/2010 62507 FIELD TRIPSDeposit for Spring Break Camp field trip.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 110.47 12/10/2010 65050 BUILDING MAINTENANCE MATERIALSupplies to build ice show props and minor maintenance for center.PRCS/RBT CROWN CNTR - 49952CROWN TROPHY 54 $ 148.25 12/20/2010 65110 REC PROGRAM SUPPLIESTrophies for adult broomball leaguePRCS/RBT CROWN CNTR - 49952ANDERSON LOCK CO $ 169.03 12/31/2010 65050 BUILDING MAINTENANCE MATERIALUniversal arm and door closer alum for for one door at main entrance.PRCS/RBT CROWN CNTR - 49952WW GRAINGER $ 169.41 12/17/2010 65050 BUILDING MAINTENANCE MATERIAL Batterys for exit signs in A/B room.PRCS/RBT CROWN CNTR - 49952CHICAGO METRO AEYC $ 220.00 12/21/2010 62360 MEMBERSHIP DUESAfter School In Service TrainingPRCS/RBT CROWN CNTR - 49952SEARS COM INTERNET $ 254.61 12/10/2010 65050 BUILDING MAINTENANCE MATERIAL Vacuum cleanerPRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 320.00 12/24/2010 65110 REC PROGRAM SUPPLIESSkate sharpening & broomball league equipmentPRCS/RBT CROWN CNTR - 49952CHICAGO METRO AEYC $ 330.00 12/21/2010 62360 MEMBERSHIP DUESPre-school inservice trainingPRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 404.50 12/24/2010 65110 REC PROGRAM SUPPLIESSkate SharpeningPRCS/RBT CROWN CNTR - 49952Best Buy 00003137 $ 479.98 12/08/2010 65050 BUILDING MAINTENANCE MATERIAL Dishwasher for various community center programs.PRCS/RBT CROWN CNTR - 49952SHAMROCK CHICAGO CORP $ 594.45 12/23/2010 62490 OTHER PROGRAM COSTSGlycol for ice rink maintenance.PRCS/RBT CROWN CNTR - 49952PLUM CATERING 00 OF 00 $ 643.95 12/30/2010 65025 FOODPreschool lunch program.February 3, 20119 of 12Page 68 of 354
ACC.Reports To IntermediateMCH.Merchant Name$ AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for Period Ending 12/31/2010PRCS/RBT CROWN CNTR - 49952H-O-H WATER TECH INC. $ 732.00 12/31/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALWater tower treatment.PRCS/RBT CROWN CNTR - 49952ALLEGRA PRINT AND I $ 900.00 12/23/2010 62210 PRINTINGTickets for Nutcracker Ice Shows.PRCS/RECREATION - 49946TARGET 00009274 $ 16.50 12/03/2010 62295 TRAINING & TRAVELWrapping paper and gift boxes for dept quarterly all staff mtng - staff receiving director's awardPRCS/RECREATION - 49946PAPA JOHN'S PIZZA#1012 $ 52.13 12/20/2010 62295 TRAINING & TRAVELpizza for dept quarterly all staff mtng - evening shiftPRCS/RECREATION - 49946CENTURY 18 #439 Q75 $ (22.00) 12/24/2010 62507 FIELD TRIPSCrown - Winter Camp Field trip correction creditPRCS/RECREATION - 49946CENTURY 18 #439 Q75 $ (11.00) 12/24/2010 62513 COMMUNITY PICNIC-SP EVENTS Crown - Winter Camp Field trip correction creditPRCS/RECREATION - 49946OFFICE DEPOT #288 QPS $ 10.47 12/13/2010 62295 TRAINING & TRAVELquarterly meeting materials- envelopesPRCS/RECREATION - 49946IKEA CHICAGO $ 15.53 12/09/2010 62295 TRAINING & TRAVELquarterly meeting materials- napkins and jarsPRCS/RECREATION - 49946DOLRTREE 673 00006734 $ 21.00 12/08/2010 62295 TRAINING & TRAVELQuarterly meeting materials- center pieces, tissuePRCS/RECREATION - 49946CARSON-PIRIE-SCOTT #05 $ 23.88 12/13/2010 62295 TRAINING & TRAVELquarterly meeting materials- snowmen centerpeicesPRCS/RECREATION - 49946Amazon.com $ 34.92 12/03/2010 65110 REC PROGRAM SUPPLIESUSLA Lakefront MaualPRCS/RECREATION - 49946CARD AND PARTY GIAN $ 38.40 12/09/2010 62295 TRAINING & TRAVELquarterly meeting materials- plates and tableclothesPRCS/RECREATION - 49946CENTURY 18 #439 Q75 $ 43.75 12/24/2010 62507 FIELD TRIPSCrown - Winter Camp Field Trip movie feesPRCS/RECREATION - 49946CROWN TROPHY 54 $ 57.00 12/15/2010 62295 TRAINING & TRAVELtrophyPRCS/RECREATION - 49946LEMOI ACE HDWE $ 88.12 12/06/2010 65090 SAFETY EQUIPMENTRubber gloves for making icePRCS/RECREATION - 49946PAYPAL USLACATALOG $ 88.95 12/03/2010 65110 REC PROGRAM SUPPLIESUSLA Training VideosPRCS/RECREATION - 49946ILLINOIS ASSOC OF PARK $ 155.00 12/13/2010 62295 TRAINING & TRAVELCenter Manager training at Illinois Park and Recreation Assoc. ConferencePRCS/RECREATION - 49946B ZOO-ADMISSIONS/PARK $ 189.00 12/06/2010 62507 FIELD TRIPSadmission fee for trip to Brookfield Zoo Holiday Magic programPRCS/RECREATION - 49946PHEASANT RUN $ 190.00 12/20/2010 62507 FIELD TRIPSDeposit for Levy Senior Center TripPRCS/RECREATION - 49946RAINBO SPORTS LLC $ 194.04 12/10/2010 65110 REC PROGRAM SUPPLIESIce show program suppliesPRCS/RECREATION - 49946LOU MALNATI'S PIZZERIA $ 215.80 12/17/2010 62295 TRAINING & TRAVELquarterly meeting- saladsPRCS/RECREATION - 49946ILLINOIS ASSOC OF PARK $ 280.00 12/09/2010 62295 TRAINING & TRAVELIllinois Assoc. Park Districts/Ilinois Park & Recreation Assoc. training conference in chicagoPRCS/RECREATION - 49946 CENTURY 18 #439 Q75 $ 319.00 12/24/2010 62507 FIELD TRIPSCrown - Winter Camp Field trip movie feesPRCS/RECREATION - 49946LOU MALNATI'S PIZZERIA $ 348.05 12/13/2010 65025 FOODdinner for Special Recreation Holiday Gala at FleetwoodPRCS/RECREATION - 49946RESTAURANT DEPOT $ 622.94 12/20/2010 62295 TRAINING & TRAVELQuaterly meeting suppliesPRCS/RECREATION - 49946ARC SERVICES/TRAINING $ 768.00 12/06/2010 62295 TRAINING & TRAVELRed Cross - per staff person - training fee $8.00 eachPRCS/RECREATION - 49946SCHELL SCENIC STUDI $ 870.00 12/23/2010 65110 REC PROGRAM SUPPLIESNutcracker Ice Show Scenic Back Drops RentalsPUBLIC WORKS/FLEET - 49947IL SOS VEHICLE RENEWAL $ 101.25 12/06/2010 65045 LICENSING/REGULATORY SUPPLIES License Plate RenewalsPUBLIC WORKS/ST&SANITATION - 49962 CROWN TROPHY 54 $ 50.00 12/13/2010 65095 OFFICE SUPPLIESRetirement plaque for DC CookPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 8.72 12/20/2010 65050 BUILDING MAINTENANCE MATERIAL Glue for equipment repairPUBLIC WORKS/ST&SANITATION - 49962 LEMOI ACE HDWE QPS $ 13.32 12/03/2010 65050 BUILDING MAINTENANCE MATERIAL De-icer spray partsPUBLIC WORKS/ST&SANITATION - 49962 CHICAGO DISCOUNT CLEAN $ 54.00 12/02/2010 65020 CLOTHINGUniform PatchesPUBLIC WORKS/ST&SANITATION - 49962 PANINO'S PIZZERIA OR $ 129.57 12/28/2010 65025 FOODDrivers Snow Plow Safety MeetingPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 138.59 12/10/2010 65050 BUILDING MAINTENANCE MATERIAL Garbage bags and toolsPUBLIC WORKS/ST&SANITATION - 49962 CITY WELDING SALES $ 240.41 12/10/201065055 MATERIALS TO MAINTAIN IMPROVEMENTSPropane for ice edger.PUBLIC WORKS/TRANS - 49959JAMAR TECHNOLOGIES INC $ 75.00 12/15/2010 65085 MINOR EQUIP & TOOLSService charge to identify problems with JAMAR counters.PUBLIC WORKS/TRANS - 49959GRAYBAR ELECTRIC COMPA $ (495.00) 12/10/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALReimbursement for returned electrical cable.PUBLIC WORKS/TRANS - 49959HAROLD'S TRUE VALUE HD $ 20.95 12/15/2010 65085 MINOR EQUIPMENT AND TOOLS String for temporary No Parking sign mounting.PUBLIC WORKS/TRANS - 49959OFFICE DEPOT #510 $ 45.96 12/15/2010 62245 OTHER EQ MAINT2011 calendars and log books.PUBLIC WORKS/TRANS - 49959BenMeds 1016617619 $ 52.00 12/30/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALMobile file cart.February 3, 201110 of 12Page 69 of 354
ACC.Reports To IntermediateMCH.Merchant Name$ AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for Period Ending 12/31/2010PUBLIC WORKS/TRANS - 49959BenMeds 1016555505 $ 68.71 12/15/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALMobile file cart.PUBLIC WORKS/TRANS - 49959FISHER EQUIPMENT $ 509.50 12/10/2010 65115 TRAFFIC CONTROL SUPPLIES Sign strapping wing seals.PUBLIC WORKS/TRANS - 49959TRAFFIC CONTROL & PROT $ 725.00 12/15/2010 65115 TRAFFIC CONTROL SUPPLIES Sign faces and sign ID/date stickers.PUBLIC WORKS/TRANS - 49959TRAFFIC CONTROL & PROT $ 972.50 12/15/2010 65515 OTHER IMPROVEMENTS"State Law" plaque for pedestrian crossing signs.PUBLIC WORKS/TRANS - 49959FISHER EQUIPMENT $ 1,028.30 12/09/2010 65115 TRAFFIC CONTROL SUPPLIES Sign mounting bracketsUTILITIES/DIST - 49955NATIONAL RESOURCE S $ 21.00 12/03/2010 62295 TRAINING & TRAVELShipping for safety video.UTILITIES/DIST - 49955D & D FINER FOODS QPS $ 25.00 12/13/201065055 MATERIALS TO MAINTAIN IMPROVEMENTSBales of hay for insulation of back fill materials.UTILITIES/DIST - 49955HD SUPPLY WATERWORKS 4 $ 50.00 12/13/201065055 MATERIALS TO MAINTAIN IMPROVEMENTSMarking flags.UTILITIES/DIST - 49955THE HOME DEPOT 1902 $ 186.98 12/17/2010 62225 BLDG MAINT SVCSPlywood for meter cage storage repairs/maintenance.UTILITIES/DIST - 49955MID AMERICAN WATER $ 324.00 12/16/201065055 MATERIALS TO MAINTAIN IMPROVEMENTS12" x 1 1/2" Tapping saddles.UTILITIES/DIST - 49955MID AMERICAN WATER $ 567.00 12/16/201065055 MATERIALS TO MAINTAIN IMPROVEMENTS12" x 15" Water main repair clamps .UTILITIES/DIST - 49955ZIEBELL WATER SERVI $ 998.50 12/22/201065055 MATERIALS TO MAINTAIN IMPROVEMENTS6" x 1"Tapping saddles and 1 1/2" curb stops.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 9.77 12/13/2010 65085 MINOR EQUIPMENT AND TOOLS Air blow gun hand lever operated, shipped seperately.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 17.92 12/13/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALStainless machine screws 100 ct., 2-boxes shipped seperately.UTILITIES/FILTRATION - 49951THE HOME DEPOT 1902 $ 68.91 12/20/201065070 OFFICE/OTHER EQ TO MAINTN MATERIAL500-ft. spool copper wire #12 solid, staple gun staples, and tape measure.UTILITIES/FILTRATION - 49951CINTAS FIRST AID #0343 $ 79.02 12/17/2010 62245 OTHER EQ MAINTFiltration first aid cabinet supplies - wipes, bandages, asprin, ibuprofen, and burn cream.UTILITIES/FILTRATION - 49951ICL CALIBRATION LABORA $ 107.96 12/13/2010 65075 MEDICAL & LAB SUPPLIESAutoclave Sterilizer Annual MRT calibration 80/135C S/N 544930 @ 121C.UTILITIES/FILTRATION - 49951ICL CALIBRATION LABORA $ 108.65 12/24/2010 65075 MEDICAL & LAB SUPPLIESAutoclave Sterilizer Annual MRT calibration 80/135C S/N 508787 @ 121C.UTILITIES/FILTRATION - 49951CITY WELDING SALES $ 114.50 12/13/2010 65035 PETROLEUM PRODUCTSAcetyene AC5 (390cf) welding gas cylinder (large).UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 115.20 12/13/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALBronze gate valves 3/4" (2), 1/2" (2).UTILITIES/FILTRATION - 49951THE HOME DEPOT 1902 $ 159.72 12/20/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALCordless drill rechargeable battery packs (2).UTILITIES/FILTRATION - 49951FULLIFE SAFETY CENTER $ 191.43 12/29/2010 65090 SAFETY EQUIPMENTRepair and calibrate Tetra 4 gas air monitor (new O2 sensor), N95 dust mask respirator (10-ct.).UTILITIES/FILTRATION - 49951 CROSSBOW INDUSTRIAL WA $ 237.50 12/06/2010 65075 MEDICAL & LAB SUPPLIESDI Tank, carbon filter cartridges, and post filter.UTILITIES/FILTRATION - 49951MUELLER CO LTD. $ 249.86 12/07/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALSurface wash pump water supply valves actuator rebuild kits 4" (2) 8" (1).UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 516.98 12/13/2010 65085 MINOR EQUIPMENT AND TOOLSAir gun, 9/16 hss drill bit, assorted cold chisels (5), needle gun & needle set, assorted galvanized pipe fittings.UTILITIES/PUMPING - 49964ABLE DISTRIBUTORS $ 10.22 12/15/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALSouth Water Tank flue pipe.UTILITIES/PUMPING - 49964DKC DIGI KEY CORP $ 34.73 12/08/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALAAA BatteriesUTILITIES/PUMPING - 49964APPLIANCE FACTORY PART $ 38.01 12/27/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALHot box igniter for repair of ashphalt patching unit.February 3, 201111 of 12Page 70 of 354
ACC.Reports To IntermediateMCH.Merchant Name$ AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionBank of America Credit Card Statement for Period Ending 12/31/2010UTILITIES/PUMPING - 49964NTSUPPLY.COM $ 40.69 12/06/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALIce machine sanitizer and cleaner.UTILITIES/PUMPING - 49964BROCK TOOL COMPANY $ 43.06 12/23/2010 65085 MINOR EQUIP & TOOLSRepair parts porta band.UTILITIES/PUMPING - 49964RUUD LIGHTING INC $ 123.00 12/29/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALGarage #1 and entrance gate lights.UTILITIES/PUMPING - 49964AMERICAN WATERWORKS $ 182.00 12/20/2010 62360 MEMBERSHIP DUESAmerican Water Works Association membership dues.UTILITIES/PUMPING - 49964EH WACHS $ 191.00 12/03/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALValve turner control cable.UTILITIES/PUMPING - 49964WW GRAINGER $ 223.84 12/10/2010 65035 PETROLEUM PRODUCTSOil absorber.UTILITIES/PUMPING - 49964BILTMORE REFRIGERATION $ 323.03 12/10/2010 62245 OTHER EQ MAINTIce Maker maintenence and replacement filters.UTILITIES/PUMPING - 49964INDUSTRIAL TEST SYSTEM $ 363.65 12/06/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALChlorine tester for remote sites.UTILITIES/PUMPING - 49964SECURITY EQUIPMENT SUP $ 372.60 12/15/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALNew keypad for Service Building Mandoor.UTILITIES/PUMPING - 49964SECURITY EQUIPMENT SUP $ 439.55 12/15/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALSouth Water Tank Universal Power Supply UnitUTILITIES/PUMPING - 49964BDI BEARING DISTRIBUTR $ 458.27 12/20/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALNew bearings for 5 Low Lift Pump clutch.UTILITIES/PUMPING - 49964VALVES & AUTOMATION $ 936.11 12/06/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALControl board North Water Tank altitude valve.UTILITIES/SEWER - 49944OLEARYS CONTRACTOR $ 172.99 12/13/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALConcrete saw parts.UTILITIES/SEWER - 49944EJ EQUIPMENT, INC. $ 265.41 12/15/201065070 OFFICE/OTHER EQ TO MAINTN MATERIALSewer camera repair.Total $ 73,145.63 February 3, 201112 of 12Page 71 of 354
For City Council meeting of February 14, 2011 Item A3.1
Business of the City by Motion: Heavy Fire Apparatus Inspection/Maintenance
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, Manager, Fleet Services
Subject: Approval of Contract Extension for RFP 10-78, Annual Inspection and
Repairs for Heavy Fire Apparatus for 1-Year
Date: January 27, 2011
Recommended Action:
Staff recommends City Council approval of a one year contract extension to RFP 10-78
to Wirfs Industries, 4201 west Main Street, Mc Henry, Illinois, 60050 in the amount of
$163,000.00 for the coming year to provide required annual inspections and repairs for
heavy fire apparatus vehicles.
Funding Source:
Funding for this service is within account 7710.65060, “Material to Maintain Autos”
which has budgeted dollars of $910,000.00. The estimated amount of $163,000.00
represents 17.9% of this budget.
Background:
This RFP 10-78, was originally approved by City Council on 01/10/10 and contains
provisions for three (3) 1-year extensions. Staff requested Wirfs Industries extend
present pricing and percentage discounts on O.E.M. parts from list pricing in this RFP
for the coming year. Wirfs Industries responded affirmatively to this request.
Staff then inquired and surveyed other emergency equipment vendors who were also
asked to bid on this original RFP for their present pricing structure, the results of which
are contained in the table below:
Memorandum
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Vendor
Name
Shop
Hourly Rate
Aerial
Ladder
Inspection
Dual Stage
Pump
Inspection
% Discount
on O.E.M
Parts
Wirfs
Industries
$90.00 $1,000.00 $350.00 20
Global
Emergency
Products
$99.75 $1,350.00 $300.00 0
Certified
Fleet
Services
$95.00 $1,250.00 $575.00 0
Summary:
Based on a review of present pricing structures and Wirfs Industries response to our
request, staff is recommending a contract extension to Wirfs Industries for an additional
1-year period from 02/01/11 through 01/31/12 in the amount of $163,000.00. Last year’s
expense for these annual pump and aerial ladder inspections, services and repairs was
$162,419.00. Wirfs Industries has provided very good products and exceptional
services for the City of Evanston for the past year. This included value added services
that includes pick-up and drop off services of equipment and warranty recovery credits
from the manufacturer. There are no Evanston based businesses that provide these
products and services. The original RFP contained a waiver for the MWEBE
requirement.
Page 73 of 354
RFP No. 10-78, Testing & Repair of Fire Equipment, MWEBE Waiver, 12-02-09
INTEROFFICE MEMORANDUM
TO: LONNIE JESCHKE, MANAGER FLEET SERVICES; JACQUELYN JOHNSON, PW
MANAGEMENT ANALYST
FROM: LLOYD W. SHEPARD, BUSINESS DEVELOPMENT COORDINATOR, PURCHASING
SUBJECT: RFP NO. 10-78, TESTING, REPAIR, AND CERTIFICATION OF FIRE APPARATUS AND AERIAL
DEVICES, M/W/EBE WAIVER
DATE: 12/02/2009
CC: DOUGLAS GAYNOR, DIRECTOR, PARKS/FORESTRY/REC/FACILITIES MAINT &
PURCHASING; JEWELL JACKSON, MANAGER PURCHASING & CONTRACTS
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to
assist such businesses with opportunities to grow. In order to help ensure such growth, the City
requires that general contractors utilize M/W/EBEs to perform no less than 25% of the awarded
contract. The subject Request for Proposal (RFP) was reviewed in accordance with the City of
Evanston Specification for M/W/EBE Participation. A search for M/W/EBE companies that test,
repair, and certify fire apparatus emergency equipment was conducted by accessing the City of
Chicago’s M/WBE Electronic Directory, the Women’s Business Development Center and the
Chicago Minority Business Development Council and was nonproductive. Such capabilities do not
exist among Evanston businesses. Therefore, M/W/EBE subcontracting is waived.
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For City Council meeting of February 14, 2011 Item A3.2
Business of the City by Motion: Purchase of Insurance Renewals
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2011
Date: February 9, 2011
Recommended Action:
Recommend approval to purchase the outlined policies. The policies will renew all
insurance coverages for the City for Fiscal Year 2011. Quoted premium totals are
$441,581, which is $69,929 less than budgeted for FY2011.
Total Premiums
• Property – Affiliated FM $189,380
• General Liability (Excess) – CV Starr $144,691
• Excess Worker’s Compensation – Safety National $ 81,007
• Professional Liability (Ambulance) – Western World $ 11,217
• Inland Marine – Allianz $ 6,431
• Crime - Chartis/AIG $ 8,855
Total: $441,581
Funding Source:
Insurance Fund, Account Number 7800, Object Codes 62615 & 66044.
Summary:
The City is exposed to various risks of loss related to torts, theft, damage to and
destruction of assets, errors and omissions, and natural disasters. Current insurance
policies will expire on February 28, 2011. Consistent with the change in the City’s
budget calendar, the renewals for all policies for Fiscal Year (“FY”) 2011 will be for 10
months, ending December 31, 2011. The insurance renewals for FY 2012 will resume
on a 12 month basis.
Premiums for FY2011 were pro-rated to take into account the 10 month term.
Memorandum
Page 75 of 354
Page 2 of 3
a. Property Insurance
The City maintains commercial all-risk property insurance to cover damage to City
facilities and contents and other losses, including business interruption and loss of
rents. The coverage is subject to a deductible of $50,000 for each loss and each
location, and we managed to reduce the deductible by $25,000. The Total Insured
Value of this coverage is $506,570,326 for FY 2011.
The City authorized Lambent to market the insurance for FY2011. The Law Department
conducted an independent review of property insurance indications and received quotes
from 2 carriers, Affiliated FM and Travelers. The premium computations were based
upon the Total Insured Value and revealed a 5% reduction in insurance premium for this
year, which results in a total premium of $162,380.
There is an additional cost of $27,000 for fees for brokerage services received on a
commission basis by Lambent Risk Management Services.
Staff recommends award of property insurance renewal to Affiliated FM in the amount of
$189,380. .
b. General Liability Insurance
The City currently maintains a self insured retention of $1.5 million with an additional
layer of excess insurance totaling $15 million. Last year, the Law Department
recommended that we reduce our self-insured retention from $2 million to $1.5 million.
The added value of this approach continues to make sense based upon the quotations
received for FY2011.
The City’s broker of record, Marsh USA, Inc., took all other insurance to underwriting
and market. Our early budget projections anticipated an increase in our placements
since carriers are holding the line in pricing while the market tightens. The Law
Department worked with Marsh to ensure that the City’s program was effectively
marketed in order to obtain the most competitive pricing and terms. The chart attached
(see Attachment A) sets forth the coverages to be purchased, the cost for FY10-11, as
well as the FY 2011 estimated premiums. The box titled “Renewal Program” shows the
premium per policy pro-rated on a 10-month basis. The overall decrease in premiums
for all policies amounted to a 2% decrease, as calculated on a 12-month basis.
d. Other Insurance Policies
The City also maintains in place insurance for the following areas: Inland Marine (fine
arts policy), Professional Liability (ambulance attendants/EMT’s policy), Excess
Workers Compensation and Crime.
Staff recommends award of Excess Liability, Professional Liability, Inland Marine, Crime
and Excess Workers Compensation renewal policies to the insurance companies as set
forth on the attached chart, which includes commission payable to Marsh. These
amounts are to be expended from the Insurance Fund which has sufficient funds
available for this purpose.
Page 76 of 354
Page 3 of 3
e. Total Premiums
The chart below compares quoted premiums to projected budget. The $391,510
projected budget number is inclusive of the 5 policies quoted. Excess Worker’s
Compensation is a separate budgeted line item in the Insurance Fund. Quoted
premium totals were $69,929 less than budgeted for FY2011.
2011 Premium 2011 Budget
• Property $189,380
• General Liability – Excess $144,691
• Professional Liability $11,217 $391,510
• Inland Marine $6,431
• Crime $8,855
• Excess Worker’s Compensation $81,007 $120,000
Total: $ 441,581 $511,510
Legislative History:
N/A.
Attachments: Exhibit A
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For City Council meeting of February 14, 2011 Item A3.3
Business of the City by Motion: Engineering Contract for Wholesale Water Sales
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Asst. Superintendent – Water & Sewer
Subject: Award of Agreement for Wholesale Water Sales Engineering Services
(RFP No. 11-41)
Date: January 26, 2011
Recommended Action:
Staff recommends City Council approval of an agreement to provide engineering
services associated with wholesale water sales (RFP No. 11-41) to Camp Dresser &
McKee (CDM) Inc. (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-
exceed amount of $56,094.
Funding Source:
Funding will be provided from the Water Fund, Account 7125.62180. This account has
an annual allocation of $50,000 for these services. This contract is awarded for one
year and can be renewed in one year extensions at the City’s discretion.
Background:
City Council adopted Resolution 15-R-09 (copy attached) on March 9, 2009. As
directed by Council, staff visited several communities to gage their interest in
purchasing their water from Evanston, and all of them, except Park Ridge, were
receptive to the idea. Staff has also been communicating with the Northwest Water
Commission (NWC) to determine the feasibility of partnering with them to provide water
to these communities.
Staff has reviewed the results of the hydraulic analysis for determining the feasibility of
supplying water to the communities bordering Skokie through the Evanston / Skokie
distribution system. Unfortunately, this analysis indicated that the available pressure in
the system was inadequate to provide any substantial amount of water to these
communities.
Memorandum
Page 79 of 354
Staff has authorized a hydraulic analysis be performed to supply the Village of
Lincolnwood directly from the Evanston distribution system through a dedicated
transmission main that would have to be constructed. Lincolnwood had previously
completed a study to determine the cost of installing such a transmission main.
Staff has met with representatives from the NWC previously, and is scheduled to meet
with the NWC board in early March to continue the discussion of partnering with them to
deliver water to the communities that border their transmission main.
Summary:
Staff recommends that in order to begin serious negotiations with potential wholesale
customers, additional information is needed in order to determine target pricing and
desirable contract provisions. It is also expected that some preliminary planning
questions will need to be resolved during the negotiations. For this reason, staff is
recommending entering into an agreement with an engineering firm for services to
support wholesale water sales.
This agreement is structured as a one-year agreement that can be renewed annually at
the discretion of the City. As needed tasks are identified, the City will determine a
specific scope of work (task order) for the Consultant to complete. The Consultant will
develop a detailed scope with estimated level of effort and pricing for each task order.
Authorization would then be issued for each individual task.
The following initial tasks were described in this RFP. As part of their proposal,
consultants were asked to describe their understanding of the issues associated with
these tasks, their approach for completion and their proposed pricing.
• Task 1 – A survey of national wholesale water contracts to determine typical
pricing level and structure, basis for annual price increases, and other types of
fees and reimbursable costs included in contracts
• Task 2 – Preliminary master planning to determine the costs that will be used in
developing the City’s wholesale water price for new customers. This will include
improvements at the water utility and in the transmission to future customers
• Task 3 – Provide 100 hours of meeting attendance and other engineering
assistance to support contract negotiations
Tasks 1 and 2 are to be completed within two months of award. Task 3 will take place
over the initial negotiations with potential customers.
The request for proposal was advertised on Demandstar and in the Chicago Tribune.
Proposals for the project were received on Friday, January 7, 2011. A total of two
proposals were received as follows:
Consultant Address
Camp Dresser & McKee Inc. 125 South Wacker Drive, Suite 600, Chicago, IL
MWH Americas, Inc. 175 W. Jackson Blvd., Suite 1900, Chicago, IL
Page 80 of 354
The selection committee consisted of seven members:
• Lara Biggs, Asst. Superintendent of Construction & Field Services
• Lou Gergits, Interim Finance Manager
• Jewell Jackson, Purchasing and Contracts Manager
• Kevin Lookis, Asst. Superintendent of Water Production
• Marty Lyons, Assistant City Manager
• David Stoneback, Director of Utilities
• Matt Swentkofske, Intergovernmental Affairs Coordinator
The selection committee met and determined preliminary scoring. Both firms were
invited to interviews. Following the interviews, the selection committee finalized the
scoring based on the selection criteria. The final scores for each consultant are as
follows:
Selection Criteria Max Pts CDM MWH
Firm Qualifications/ Experience 10 10 9
Evaluation of Project Mgr 20 18 16
Evaluation of Key Technical Staff 10 9 10
Project Approach 15 13 14
Cost 15 15 10
Willingness to Execute City Agreement 10 10 7
Schedule 10 9 9
M/W/EBE Participation 10 5 6
TOTAL 100 89 81
Both firms demonstrated considerable experience in the types of work that are
anticipated under this agreement. However, CDM’s local staff demonstrated more
substantial experience both on local and national projects. For example, their current
client base includes Central Lake County Joint Action Water Authority and the Village of
Oak Lawn, both of which are water wholesalers and have been negotiating with existing
and new member communities on a variety of contract issues. In addition, CDM was
less expensive than MWH and was also willing to execute the City standard
professional services agreement without modification.
For the initial three tasks, CDM submitted a not-to-exceed cost of $56,094. This cost
includes 298 hours of labor costs in the amount of $54,694 and direct costs of $1,400.
In comparison, for the initial three tasks MWH submitted a not-to-exceed of $82,049 to
complete the work. This cost includes 381 hours of labor costs in the amount of
$76,479 and direct costs of $5,570.
Page 81 of 354
The RFP indicated a goal of 25% M/W/EBE utilization to complete the project. CDM
has indicated 11% participation, and MWH has indicated 14% participation. CDM will
be utilizing Busking Engineering Services LLC, a certified Women Business Enterprise,
to assist with cost estimating on Task 2, as well as any cost estimating that may be
needed on future tasks. For further information, see the attached memorandum from
the Business Development Coordinator with a review of the M/W/EBE requirements.
Staff checked references for CDM and found them to have an excellent reputation in
doing very similar types of work, both in Illinois and nationally. Staff has also been
pleased with the work previously performed by CDM on other City of Evanston projects.
Attachments:
Resolution 15-R-09
Business Development Coordinator Memorandum dated January 31, 2011
Proposed Professional Service Agreement with CDM
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For City Council meeting of February 14, 2011 Item A3.4
Business of the City by Motion: Contract for Water Treatment Chemicals
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Kevin Lookis, Asst. Superintendent – Water & Sewer
Subject: Contract for Supply of Aluminum Sulfate (Bid #11-47)
Date: February 3, 2011
Recommended Action:
Staff recommends City Council approval to award a contract for the purchase of
aluminum sulfate (Bid No. 11-47) to USALCO (1120 Middle River Road, Baltimore, MD
21220) in the amount of $179,103.60.
Funding Source:
Funding for this work will be from the Water Fund, Account 7110. This account has a
budget of $420,665 allocated for the purchase of chemicals utilized in the water
treatment process.
Summary:
This contract is for the purchase of aluminum sulfate (alum) which is used as a
coagulant in the water treatment process.
The bid for alum was advertised on January 6, 2011 in the Evanston Review and on
Demandstar. Bids were opened and publicly read on January 25, 2011. Two (2) bids
were received. The vendors submitting the bids were as follows:
Vendor Information:
Vendor Address
General Chemical LLC 90 East Halsey Rd, Parsippany, NJ 07054
USALCO 1120 Middle River Rd, Baltimore, MD 21220
Memorandum
Page 97 of 354
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until March 28, 2011. The bids were reviewed by
Kevin Lookis, Assistant Superintendent of Water Production.
Below is a bid tabulation summary showing the bid result from the vendors that
submitted bids.
Pricing Summary:
Vendor Price
USALCO $179,103.60
General Chemical LLC $224,030.00
The trend for the cost of alum had stabilized last year after 3 straight years of increases.
This year, the cost again increased as detailed in the table below:
Chemical FY 10/11 FY 11 % Change
Liquid Alum ($/ton) $400.10 $416.52 4.10%
There are no sub-contracting abilities related to the purchase and use of alum. A waiver
letter for M/W/EBE participation is attached.
Council approved extensions of the contracts to purchase chlorine, HFS acid (fluoride)
and polymer on January 10, 2011. These chemicals are purchased from the same
account as alum. The table below indicates the anticipated total cost of water treatment
chemicals to be purchased during FY 2011 from account 7110 that has a budget
allocation of $420,665.
Chemical Unit Price Est. Quantity Total Cost
Alum $ 416.52 430 tons $179,103.60
Chlorine (2-ton cyl) $ 367.50 94 tons $ 34,545.00
Chlorine (150# cyl) $ 50.00 6 cylinders $ 300.00
HFS acid $ 685.00 255 tons $174,675.00
Polymer $ 700.00 34 tons $ 23,800.00
TOTAL $412,423.60
Attachments:
Business Development Coordinator Memorandum dated December 15, 2010
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To: Kevin Lookis, Assistant Superintendent, Water
From: Lloyd W. Shepard, Business Development Coordinator, Community
& Economic Development Department
Subject: Bid No. 11-47, Water Treatment Chemicals
Date: December 15, 2010
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors.
Bid No. 11-47 for water treatment chemicals does not afford M/W/EBE
subcontracting opportunities. The scope requires the purchase of water treatment
chemicals used in the treatment of potable (drinking) water. Quimex Incorporated has
been identified as an MBE chemical supplier and will be solicited to bid.
Given that there are no subcontracting opportunities, M/W/EBE subcontracting
participation is waived.
Cc: Jewell Jackson, Manager of Purchasing & Contracts
Memorandum
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For City Council meeting of February 14, 2011 Item A3.5
Business of the City by Motion: Water Utility 1964 Filter Rehabilitation
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Kevin Lookis, Asst. Superintendent – Water & Sewer
Subject: Recommendation for Award of the 1964 Filter Addition Rehabilitation
Project (Bid #11-39)
Date: February 3, 2011
Recommended Action:
Staff recommends City Council approval to award a contract for the 1964 Filter Addition
Rehabilitation project (Bid No. 11-39) to Keno and Sons Construction Company (33
North Waukegan Road, Suite 204, Lake Bluff IL, 60044) in the amount of $3,433,285.
Funding Source:
Funding for this work will be from the Water Fund, Account 733048. This account has a
budget allocation of $4,100,000 ($2,900,000 in FY 2011 and $1,200,000 in FY 2012).
Summary:
This contract is for the rehabilitation of the 1964 filters, including the complete removal
and replacement of the under-drain system and filter media, as well as the tuckpointing
of the masonry walls, removal and replacement of the pre-cast roof slabs, rehabilitation
of the structural steel, and removal and replacement of the roofing membrane in the
1964 filter building addition.
The bid for the 1964 Filter Addition Rehabilitation project was advertised on December
9, 2010 in the Chicago Tribune and on Demandstar. A pre-bid meeting was held on
December 16, 2010, and six potential bidders attended the meeting. Three addendums
were issued following the pre-bid meeting to respond to bidder’s requests for additional
information. Addendum 1 extended the bid period by one week allowing bidders an
opportunity to have potential sub-contractors visit the work site. Addendum 2 extended
the contract completion time by 75 days, from 400 calendar days to 475 calendar days.
Addendum 3 clarified the required insurance requirements.
Memorandum
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Bids were opened and publicly read on January 18, 2011. Only one (1) bid was
received from Keno and Sons Construction Company in the amount of $3,433,285.
The submitted bid cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until March 21, 2011. The bid was reviewed by Kevin
Lookis, Assistant Superintendent of Water Production and staff at CDM, the consulting
firm hired to design, prepare specifications and oversee construction for the project. A
recommendation for award from CDM dated February 1, 2011 is attached which details
the compliance to the bid specifications by the contractor. In addition, this report also
details the reference checks performed.
As referenced in the CDM letter, an alternate bid for the Severn Trent filter under-drain
system was included in the bid document to increase competitive pricing. Staff’s
preference is to use the base bid Leopold under-drain system, which is already
successfully being used in the 1948 filters. Since the alternate bid is a price increase of
$38,500, staff does not recommend its award.
The contractor will utilize 5% of the M/W/EBE goal and has requested a waiver of the
remaining 20%. The contractor will utilize ITT Water & Wastewater Leopold (MBE) for
trucking, Ozinga Ready Mix (EBE) for concrete and Home Depot (EBE) for the
purchase of miscellaneous construction materials. The contractor will also comply with
the Local Employment Program. Keno and Sons and each of their six subcontractors
have each committed to contacting their labor unions about hiring an Evanston resident.
This could result in up to seven Evanston residents being employed on this project. For
further information, see the attached memo from the Business Development
Coordinator. No Evanston businesses were found that were qualified to submit a bid.
Staff recommends award of the project even though only one bid was submitted. The
bid price of $3,433,285 is within the estimated budget allocation of $4,100,000. The bid
price is also approximately 10% below the engineer’s estimate of $3,800,000. The
references for the low bidder were checked and found to be very positive. Keno and
Sons have completed several projects similar in scope and value to this project and
they are accustomed to working for municipalities. Keno and Sons successfully
completed a similar project for the City of Evanston in 2001 when they removed and
replaced the filter under-drain system and media in the 1948 filter building addition.
This project was completed on time and no change orders were issued.
Attachments:
CDM Recommendation for Award dated February 1, 2011
Business Development Coordinator Memorandum dated February 1, 2011
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For City Council meeting of February 14, 2011 Item A3.6
Business of the City by Motion: CIPP Rehabilitation of Sewer Mains
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Asst. Superintendent – Water & Sewer
Subject: Pre-qualification of Contractors for Cured-In-Place Pipe Rehabilitation of
Sewers Mains (RFQ No. 11-40)
Date: January 25, 2011
Recommended Action:
Staff recommends approval of American Pipe Liners, Inc. (310 W. Grand Lake Blvd,
West Chicago, IL), Insituform Technologies, USA, Inc. (17988 Edison Ave.,
Chesterfield, MO), Kenny Construction Company (2215 Sanders Rd., Northbrook, IL),
Michels Corporation (817 W. Main St., Brownsville, WI), SAK Construction, LLC. (102
N. Cool Springs Rd., O’Fallon MO), Utility Service Authority, LLC, (6001 Schooner Dr.,
Belleville, MI), and Visu-Sewer, Inc. (W230 N4855 Betker Drive, Pewaukee, WI), as pre-
qualified contractors to perform Cured-In-Place Pipe (CIPP) rehabilitation in the City’s
sewer system for a three-year period (2011, 2012 and 2013).
Funding Source:
No funding is required at this time. Bids for specific CIPP sewer rehabilitation contracts
will only be opened from the list of pre-qualified contractors. When these projects are
awarded, they will be funded from the Sewer Fund (Account 7420).
Summary:
The City of Evanston has used the CIPP process to rehabilitate sewers in Evanston
since 1987. In the late 1990s, Insituform’s patents on the CIPP process expired and
new contractors began to rehabilitate sewers using the CIPP method. Evanston
developed a pre-qualification requirement to ensure that the contractors performing the
CIPP sewer rehabilitation work in Evanston would be able to successfully complete the
work. Contractors must demonstrate that the product they intend to use meets specific
minimum requirements, that they are trained and approved to install the product, and
that they have a minimum amount of experience installing the product. Please refer to
Attachment A to review a summary of the qualifications.
Memorandum
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RFQ 11-40 was advertised in the Chicago Tribune on December 30, 2010. Statements
of qualifications were submitted by seven vendors as listed below:
COMPANY NAME ADDRESS
PREVIOUSLY
PRE-QUALIFIED
American Pipe Liners, Inc. 301 W. Grand Lake Blvd.
West Chicago, IL 60185 Yes
Insituform Technologies USA, Inc. 17988 Edison Ave
Chesterfield, MO 63005 Yes
Kenny Construction Company 2215 Sanders Rd., Suite 400
Northbrook, IL 60062 Yes
Michels Corporation 817 W. Main St.
Brownsville, WI 53006 Yes
SAK Construction, LLC 103 N. Cool Springs Rd.
O’Fallon, MO 63366 No
Utility Service Authority, LLC 6001 Schooner
Belleville, MI 48112 No
Visu-Sewer, Inc. W230 N4855 Betker Dr.
Pewaukee, WI 53072 Yes
Evanston began pre-qualifying CIPP rehabilitation contractors for three-year periods in
1999. All five previously pre-qualified contractors have been successful low bidders on
City CIPP sewer rehabilitation projects, and all of these projects have been successfully
completed. References for the two new contractors were checked and found to be
acceptable.
Several contractors have begun to install the CIPP liner using air pressure and curing
the resin using steam rather than installing the liner using a water column and curing the
resin using heated water. This new method of installation offers some advantages, but
also involves additional installation procedures to be followed. All of the contractors are
being pre-qualified to install the CIPP liner using the water column / heated water
method. In addition, contractors are being pre-qualified to install the liner using the air /
steam method if they demonstrate that they have successfully installed over 10,000 feet
of liner using this method for three different pipe diameter ranges, 1) 15-inch diameter
or less, 2) 16-inch to 24-inch diameter, and 3) greater than 24-inch diameter.
Attachment A indicates to what diameter sized sewer pipe each contractor is pre-
qualified to use the air / steam installation method.
Attachments:
Attachment A – Summary of Qualifications
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For City Council meeting of February 14, 2011 Item A3.7
Business of the City by Motion: Parking Garage Repair Project
For Action
To: Honorable Mayor, Members of the City Council and Members
of the Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent of Parks, Forestry & Facilities
Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities
Rickey Voss, Parking/Revenue Division Manager, Administrative Services
Subject: Recommendation for Professional Services
RFP 11-44 – 2011 Comprehensive Parking Garage Repair Project
Date: February 14, 2011
Recommended Action:
Recommend to award the 2011 Comprehensive Parking Garage Repair Project to Wiss,
Janney, Elstner Associates, Inc. located at 330 Pfingsten Road, Northbrook, Illinois at a
total cost of $202,350.00.
Funding Source:
FY 2011 CIP: $2,100,000 (CIP #416138 established by the Parking Fund and
already approved and allocated for these repairs)
Summary:
The combined effects of weather, de-icing chemicals and vehicular wear take a
significant toll on parking structures over time. After staff discovered noticeable
deterioration of the structural, mechanical, plumbing, electrical and fire protection
systems on three existing City parking garage facilities, the Transportation and Parking
Committee determined that these items needed to be addressed in order to minimize
safety hazards and to extend the service life of these facilities. The three garages
affected by this project are:
1.) Church Street Self-Park located at 525 Church Street
2.) Maple Avenue Self-Park located at 1800 Maple Avenue
3.) Sherman Plaza Self-Park located at 821 Davis Street
In 2009, upon the request of the City, Halvorson and Partners Structural Engineers
(H&P) performed an inspection of these three garages as a first step in addressing the
Memorandum
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deteriorating architectural, structural, mechanical, plumbing, electrical and fire protection
elements of these facilities. H&P compiled their evaluation into three booklets which
include a summary of work performed, inspected conditions, conclusions, general
recommendations and long-term maintenance guidelines intended to help extend facility
service life. Combined, these booklets indicated multiple repairs that need to be
addressed in these facilities, some potentially serious.
With the evaluation completed and a general understanding of the areas that need to be
addressed in hand, it was determined that the next step was to develop design solutions
for construction. Due to the project’s technical complexity, this work must be performed
by a professional consultant team. In order to procure those services, staff issued
Request for Proposal (RFP) #11-44 to hire a professional consultant to provide
architectural and engineering solutions to address the deteriorated elements of these
three parking garages. The RFP included the following scope items:
1. Assist the Owner with identifying, selecting and prioritizing proper repair solutions
based upon the evaluation reports prepared by H&P.
2. Produce all documents necessary to conduct the architectural, structural,
mechanical, plumbing, electrical and fire protection repairs to the existing
facilities.
3. Assist the Owner during the bidding process.
4. Provide construction administration services during construction.
On January 4, 2011, the Purchasing Department received proposals from six
professional consulting firms as noted below using the Request for Proposal solicitation
process:
Consultant Address
Bloom Companies, LLC 600 W. Fulton Street, Suite 701, Chicago, Illinois 60661
Carl Walker, Inc. 1920 S. Highland Ave., Suite 210, Lombard, Illinois 60148
Halvorson and Partners
Structural Engineers 600 W. Chicago Ave., Suite 650, Chicago, Illinois 60654
Teng & Associates, Inc. 205 N. Michigan Ave., Chicago, Illinois 60601
Walker Restoration
Consultants 850 W. Jackson Blvd., Suite 310, Chicago, Illinois 60607
Wiss, Janney, Elstner
Associates, Inc. 330 Pfingsten Road, Northbrook, Illinois 60062
A committee was developed to review and evaluate the proposals consisting of the
following members: Jewell Jackson/Purchasing, Rickey Voss/Parking/Revenue, Mark
Turenne/Parking/Revenue, Walter Hallen/Building & Inspection Services, Stefanie
Levine/Parks, Forestry & Facilities and Sean Ciolek/Parks, Forestry & Facilities. Each
committee member individually reviewed the proposals based on evaluation criteria
outlined in the project’s Request for Proposal as stated below:
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1. Qualifications and Expertise (30%): Qualifications and experience of
consultants/personnel assigned to contract, number of similar projects completed
under which services similar in scope, size or discipline to the required services
were performed or undertaken, and the manner in which they were completed.
2. Project Understanding (20%): Consultant’s narrative understanding of project
goals and requirements.
3. Costs for Services (20%): Proposed fees as outlined in the projects’ fee proposal.
4. Contract Agreement (10%): Willingness to execute a written agreement.
5. Schedule (10%): Ability of the consultant to meet or exceed the stated schedule
requirements.
6. Proposed involvement of M/W/EBEs (10%): Proposed utilization of M/W/EBEs in
completing a portion of the services required.
Following individual review of the proposals, the committee met to discuss their findings.
The committees then interviewed the top four candidate firms (Wiss Janney Elstner,
Carl Walker, Bloom Companies and Teng & Associates) which the committee agreed
were the most qualified based on their written proposals.
During the interviews, two of the candidate firms, Wiss, Janney, Elstner (WJE) and Carl
Walker (CW) indicated concern about concrete sampling and testing methods used by
H&P in their evaluation. Both firms stated that the chemical profile analyses that were
done to evaluate the presence and depth of chloride penetration were performed
incorrectly as samples were only taken one inch from the top of the surface. Chemical
profile analyses help to fully evaluate the deterioration and potential future deterioration
of the parking structures’ concrete slabs. Both firms stated that per industry standards,
samples should be taken at varying depths in order to gain a profile of chloride
penetration and to determine the chloride content at the depth of the reinforcement.
Sampling only the top one inch may produce deceptively high chloride results and may
therefore present an incorrect conclusion regarding the potential need to repair or coat
the concrete slabs. Additionally, WJE recommended that concrete core samples be
taken at two other locations where there extensive cracking and leaking is visible in
order to more accurately evaluate the condition of these areas. Both WJE and CW
stated that based upon the results of these additional recommended tests, the City
could potentially realize a significant cost savings during construction. These potential
cost savings are likely to greatly outweigh the cost of the additional testing. After
discussion among the committee it was therefore agreed that the additional tests
recommended by both WJE and CW should be performed as part of the consultant’s
scope. This additional testing will allow the City and its selected consultant to more
accurately evaluate the existing conditions and propose proper repair solutions that also
carefully consider construction costs.
The other two candidate firms interviewed (Bloom and Teng) did not identify the
chemical profile tests performed by H&P as an issue for discussion. In fact, these two
firms failed to relate any concern about this item even when directly questioned by the
committee about the testing procedures implemented in the H&P report. As a result, the
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committee felt that they were not as qualified as WJE and CW and should therefore not
be considered further for work on this project.
Additionally, all four consultant firms interviewed stated that construction activities would
probably require four months to complete as opposed to the three months indicated in
the RFP. After discussion among the committee it was agreed that the number of site
observation visits to be performed by the selected consultant would be increased to
account for this additional construction timeframe.
After the interviews, the committee met again to discuss the four consultants, unseal the
fee proposals of the four short-listed firms, score the short-listed firms and decide which
firm to recommend for project award. The committee recommends that WJE be
awarded this work based on their significant previous experience with concrete
restoration and parking garage projects, demonstrated understanding of the project and
level of expertise, thoughtful and potentially very valuable suggestions and
recommendations about the project as described above, indication that they had no
exceptions to the City’s contract agreement, participation in meeting the City’s
M/W/EBE goal and excellent references. For example, one reference stated that “We
have used them (WJE) for several projects and have never encountered any surprises.”
Another reference commented on the project manager that will lead our project saying
that “Flora Calabrese is dynamite! You cannot go wrong with her.” Staff firmly believes
that a firm with this level of quality is necessary for the success of such a specialized
type of repair project.
Upon determining that WJE would be recommended for this work the committee asked
the firm to add the additional services mentioned above to their fee proposal (additional
concrete testing and additional site visits). As a result, WJE’s proposal was increased
from their original submission by an additional $19,350 ($8,500 for additional testing
and $10,850 for additional site visits). As stated above, both of these additional items
were requested by staff as a result of discussions with the candidate firms during
interviews and are considered critical to the potential cost savings and success of the
project. Committee scoring for the short-listed firms was as follows:
Consultant Fee
Proposal
Qualifications
& Expertise
(30)
Project
Understanding
(20)
Cost
(20)
Contract
Agreement
(10)
Schedule
(10)
Proposed
M/W/EBE
(10)
Total
(100)
Bloom
Companies $154,338 26 16 15 8 8 10 83
Carl Walker $177,900 29 18 13 9 9 10 88
Teng $249,200 27 16 8 8 9 10 78
Wiss,
Janney,
Elstner
$183,000* 29 19 13 10 9 10 90
*WJE’s original fee proposal was $183,000 but was adjusted to $202,350 to include
staff’s requested additional services.
The RFP procedure allows staff to evaluate prospective consultants based on their
perceived competence and expertise relative to the proposed project, the innovative
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nature of their work, their past record in performing similar work and their ability to work
with staff.
Based on the scoring results the review committee recommends award of the subject
project to WJE at a total cost of $202,350.00. Of all RFP respondents, the committee
felt that WJE demonstrated the highest degree of overall expertise relative to this
project and would provide the required services at the best overall value to the City.
Copies of WJE’s fee proposal and the project contract are attached for your reference.
WJE will utilize Zroka Engineering, a WBE for structural services, as a subconsultant in
order to meet the City’s M/W/EBE participation goal of 25% (See attached M/W/EBE
memo for additional information).
A breakdown of proposed funding for this project is as follows:
Item Amount
CIP Funding (#416138) $2,100,000
Expenses / encumbrances to date -$900
Recommended Award -$202,350
Remaining Balance $1,896,750
Pending contingencies the remaining balance of funds noted above will be utilized for
project construction. The consultant’s tentative schedule is to develop construction
documents in spring 2011, bid the project for construction in summer 2011 and provide
construction administration in fall 2011.
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Attachments:
1. Copy of contract/agreement
2. MWEBE Memo
3. Fee Proposal
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For City Council meeting of February 14, 2011 Item A4
Resolution 8-R-11: Lease of 2022 Central Street
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Mary M. Johns, Library Director
Subject: Resolution 8-R-11 Authorizing the Lease of 2022 Central Street, Evanston
to Patio, Inc. d/b/a Perennials
Date: February 3, 2011
Recommended Action:
Staff recommends City Council approval of Resolution 8-R-11 authorizing the lease
between the City of Evanston and Patio, Inc. doing business as Perennials for the
storefront at 2022 Central Street, Evanston adjacent to the North Branch of the
Evanston Public Library for the period from March 1, 2011 through February 28, 2014.
The monthly rental rates will be: $2,900 for the term from March 1, 2011 through
February 29, 2012; $3,000 from March 1, 2012 through February 28, 2013; and $3,100
from March 1, 2013 through February 28, 2014.
Funding Source:
N/A
Summary:
The City has leased the City-owned storefront at 2022 Central Street (next to North
Branch) to the owner of Perennials, a stationery and gift store, since 2001. Patricia
O’Neill-Cynkar is the current owner of Perennials. The current lease expires February
28, 2011. In addition to rent, the Lessee pays for utilities and a pro-rated portion of
property tax each month. The storefront is 1,493 square feet; therefore the triple net rent
will be $23.31 per square foot per year, a 4.2% increase over the current rent.
Legislative History:
N/A
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Attachments:
Resolution 8-R-11
Exhibit A - Copy of Lease Agreement
Memorandum
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For City Council meeting of February 14,, 2011 Item A5/A6
Resolution 10-R-11 and Resolution 11-R-11: CIP and Budget Amendment
For Action
To: Honorable Mayor and Members of the City Council
From: Joellen C. Earl, Director of Administrative Services
Subject: Resolution 10-R-11 and Resolution 11-R-11 Regarding Capital
Improvement General Obligation Debt and FY2011 Budget Amendment
Date: February 4, 2011
Recommended Action:
Staff recommends approval of Resolution 10-R-11 – General Obligation Debt Funded –
Capital Improvements Projects and Resolution 11-R-11 – Authorization to Increase the
FY2011 Budget.
Funding Source:
Resolution 10-R-11 – Capital Improvement Program – Funded through General
Obligation Debt Bonds to be issued later this year.
Resolution 11-R-11 – Budget Amendment increasing the Capital Improvements Fund by
$5,078,500 funded through General Obligation Debt, the Economic Development Fund
by $250,000 funded from reserves, and the Special Service Area #4 Fund by $17,918
funded from the tax levy adopted on December 13, 2010. Total 2011 Budget
Amendment is proposed for $5,346,418.
Summary:
Resolution 10-R-11
The City Council approved the Capital Improvements Program on 11-22-10, with the
exception of the General Obligation Debt funded projects. Staff presented a summary
of these projects at the City Council Meeting on 01-10-11, at which time the City Council
requested additional information and directed the City Manager to reduce the proposal
by approximately $1,000,000. Attached are the answers to the questions asked at the
meeting. Resolution 10-R-11 contains the recommendation of the City Manager, which
reduces the General Obligation Debt funding request by approximately $1,000,000.
Memorandum
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Resolution 11-R-11
The Budget Amendment Resolution accompanies the request to fund the final portion of
the Capital Improvements Program through General Obligation Bonds. It also increases
the Economic Development Fund Budget by $250,000.00 and Special Service Area #4
by $17,918.00. The Economic Development Fund increase in the fund will provide
more resources for the Business Attraction/Expansion Incentives portion of the
Economic Development Program. The increase for Special Service Area #4 is a
housekeeping item. When the budget was adopted, the figure included was the level
funded amount from the prior year. Downtown Evanston recommended and the City
Council approved a different figure, which resulted in an increase of $17,918.00 from
the prior year’s request. The request for all three items increases the City’s FY2011
budget by $5,346,418.00, from $193,581,758.00 to $198,928,176.00.
Attachments:
Resolution 10-R-11
Resolution 11-R-11
Capital Improvement Program Follow-up Information
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02/14/2011
10-R-11
A RESOLUTION
Approving the 2011 Fiscal Year
General Obligation Funded – Capital Improvements Program
WHEREAS, the City Manager has submitted the proposed General
Obligation Debt funded project list for the Fiscal Year (“FY”) 2011 Capital
Improvements Program; and
WHEREAS, the City Council has reviewed the FY2011 General
Obligation Bond Debt funded project list of the Capital Improvements Program in
the amount of five million, seventy eight thousand, five hundred dollars
($5,078,500); and
WHEREAS, the Summary of the General Obligation Debt funded
project list of the Capital Improvements Plan is attached as Exhibit A and
incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as
fact and incorporated herein by reference.
SECTION 2: That the City of Evanston’s FY2011 General
Obligation Debt funded Capital Improvements Program is hereby adopted, and
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10-R-11
the City Manager is directed to implement the FY2011 General Obligation Debt
funded Capital Improvements Program in the amount of five million, seventy
eight thousand, five hundred dollars ($5,078,500).
SECTION 3: That this Resolution shall be in full force and effect
from and after the date of its passage and approval in the manner
provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
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10-R-11
EXHIBIT A
City of Evanston- Fiscal Year 2011
General Obligation Funded - Capital Improvement Projects
Description Department Request
Recommend
Services to General Fund (Approved 11/22/10)* Admin Services 300,000 -
Contingency (Noyes, Fog/Signal Houses, etc.) Admin Services - 350,000
Accela Software Purchase Admin Services 245,000 245,000
Civic Center Renovation PRCS 450,000 450,000
Brummel Richmond Park Renovations PRCS 20,000 20,000
Crown Center Improvements - Minor Projects PRCS 20,000 20,000
Noyes Center Main Roof and Chimney Renovations PRCS 450,000 -
Library Chiller Replacement PRCS 275,000 275,000
Library Entrance Door Renovation PRCS 10,000 10,000
Fire Station 1 Mechanical Upgrade PRCS 20,000 20,000
Fire #2 Boiler/Chimney & Apparatus Floor Heating Replacement PRCS 20,000 20,000
Service Center Parking Deck Repairs PRCS 50,000 50,000
Crown Center Electrical Panel Replacements PRCS 30,000 30,000
Ecology Center Greenhouse PRCS 220,000 125,000
Ecology Center HVAC Improvements PRCS 15,000 15,000
James Park Irrigation System Improvements PRCS 80,000 80,000
James Park Pavement Repairs PRCS 20,000 20,000
Lakefront - Fog / Signal Houses Renovations PRCS 590,000 -
Noyes Center Masonry Wall Replacement PRCS 50,000 -
Service Center BAS Replacement PRCS 100,000 100,000
Service Center Fleet Service Make-Up Air Unit PRCS 85,000 85,000
Service Center Renovations - Locker Room Renovation Public Works 125,000 37,500
Traffic Signal Upgrades - Sheridan Road - (DE, CE & Const.) Public Works 476,000 476,000
Chicago Ave. Signals CMAQ Construction/CBBEL (CE &
Const.) Public Works 260,000 260,000
Chicago Avenue Streetscape - Reimbursement to IDOT Public Works 250,000 250,000
Emerson/Green Bay Pedestrian Safety Improvement Public Works 100,000 100,000
City Works - Sign Inventory Public Works 100,000 100,000
Sheridan Road Resurface-Burnham to Chicago (CE, Const.)
Reimbursement to IDOT Public Works 400,000 400,000
Sheridan/Isabella (JTW/ Wilmette) Public Works 270,000 270,000
Page 155 of 354
10-R-11
Description Department Request Recommend
CIP Street Resurfacing - Watermain Projects I **
Dodge Avenue (Oakton to Lee)
Grey Avenue (Church to Emerson)
Hovland Court (Church to Emerson)
Lee Street (McDaniel to Pitner)
Marcy Ave (Grant to Colfax) Public Works 1,470,000 1,470,000
*Less Services to the General Fund (300,000)
**Less Transfer from MFT (200,000)
TOTALS $ 6,201,000 $ 5,078,500
Page 156 of 354
02/14/2011
11-R-11
A RESOLUTION
Authorizing the City of Evanston City Manager to Increase the
Total Fiscal Year 2011 Appropriation
$5,346,418.00, to a New Total of $198,928,176.00
WHEREAS, in order for the City of Evanston to complete the
Capital Improvements Program and fund Economic Development Incentives, the
total Fiscal Year 2011 Appropriation shall increased by five million, three hundred
forty-six thousand, four hundred eighteen dollars ($5,346,418.00) has been
deemed as a necessary increase in funds prior to the Fiscal Year 2011 year-end.
WHEREAS, a total appropriation amendment for five million, three
hundred forty-six thousand, four hundred eighteen dollars ($5,346,418.00) is
required due to the following items:
a) General Obligation Debt Funded Capital Improvements
Program
$ 5,078,500.00
b) Economic Development Fund Activities $ 250,000.00
c) Special Service Area #4 $ 17,918.00
Total Appropriation Amendment Requested: $5,346,418.00
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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11-R-11
SECTION 1: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 2: That Council authorize the Fiscal Year 2011
appropriation be increased from one hundred ninety-three million, five hundred
eighty-one thousand, seven hundred fifty-eight dollars ($193,581,758.00) to one
hundred ninety-eight million, nine hundred twenty-eight thousand, one hundred
seventy-six dollars ($198,928,176.00), as summarized in the document attached
hereto and incorporated herein as Exhibit A.
SECTION 3: That approval of this resolution shall authorize City
Manager to expend and/or encumber up to one hundred ninety-eight million, nine
hundred twenty-eight thousand, one hundred seventy-six dollars
($198,928,176.00) for Fiscal Year 2011 for all Funds.
SECTION 4: That this Resolution shall be in full force and effect
from and after the date of its passage and approval in the manner
provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
Page 158 of 354
11-R-11
EXHIBIT A
City of Evanston- Fiscal Year 2011 - Amended Budget Summary
City of Evanston
Budget Summary of All Funds
Fiscal Year 2011
Fund Fund # Amended Budget
General 100 $ 73,873,482
Homelessness Prev./Rapid Re-Housing Program 190 288,460
Neighborhood Stabilization Program 195 8,387,345
Motor Fuel 200 1,897,492
Emergency Telephone 205 1,044,605
Special Service District # 4 210 395,918
CDBG 215 2,097,261
CD Loan 220 20,000
Economic Development 225 2,017,503
Neighborhood Improvement 235 50,000
Home 240 570,000
Affordable Housing Fund 250 268,226
Washington National TIF 300 4,622,836
Special Service District # 5 305 428,756
Southwest II TIF 310 1,313,404
Southwest TIF 315 24,100
Debt Service (G.O. Bonds) 320 9,957,676
Howard/Ridge TIF 330 120,400
West Evanston TIF 335 540,000
Capital Improvement 415 5,378,500
Special Assessment 420 1,892,659
Parking 505 13,094,426
Water 510-513 17,887,642
Sewer 515 17,056,215
Solid Waste 520 3,967,285
Fleet 600 5,104,948
Insurance 605 14,604,037
Fire Pension 700 5,158,000
Police Pension 705 6,867,000
Total All Funds $ 198,928,176
Page 159 of 354
Memorandum
To: Honorable Mayor and Members of the City Council
From: Joellen C. Earl, Director of Administrative Services
Subject: Capital Improvements Program Follow-up
Date: February 4, 2011
On January 10, 2011, the General Obligation (GO) Debt portion of the Capital
Improvements Plan (CIP) was presented for the City Council’s consideration. Several
questions were asked during the presentation. The questions and Departments
responsible for responding appear below.
1. Quantify energy efficiency savings for relevant “green” CIP projects (example:
library chiller). Include bill comparisons for all HVAC upgrades (PRCS –
Sustainability Coordinator to provide input on HVAC).
2. Provide engineering costs for all projects and alternatives or future funding
commitments (joint response from Public Works & PRCS).
3. Provide funding alternatives for fog/signal houses (PRCS).
4. Provide date when James Park irrigation system was installed (PRCS).
5. Provide an assessment of compatible uses for City facilities in need of repair/
maintenance – are there opportunities for cost savings by moving City activities
from failing facilities? (PRCS).
The responses submitted are attached. In addition, the Assistant City Manager and I
included additional information related to the Engineering/Design costs related to our
Facilities projects, which appears ahead of the Departmental response.
The Department Directors will be in attendance at the 02-14-11 meeting in the event
you have any follow-up questions.
Page 160 of 354
To: Joellen Earl, Director of Administrative Services
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Paul D’Agostino, Superintendent Parks/Forestry & Facilities
Bob Dorneker, Superintendent Recreation
Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities
Subject: 2011 CIP – Energy Savings for Proposed PRCS Projects
Additional Information
Date: January 24, 2011
Summary:
Per request of the City Council at their January 10, 2011 meeting, the following provides
additional detail regarding potential energy savings for PRCS proposed projects. All
values presented are annual estimates based on actual utility statements and rates,
extracted heating and cooling energy expenses and data supplied by equipment
manufacturers. Estimated savings for the Service Center’s BAS system specifically
were provided by Schneider Electric, an automation contractor, utilizing an energy
conservation measurement model which compares the Service Center’s energy usage
against national benchmarks.
Table 1 - Estimated Energy Savings (Annual)
Electricity Natural Gas
Project Name Reduced
kWh
Used
$
Saved
Reduced
Therms
Used
$
Saved
Reduced CO2
Emissions in
Gallons of
Gasoline
Library Chiller 39,590 $3,324 3,150
Fire #1 Mechanical 13,930 $1,170 1,400 $1,222 1,912
Fire #2 Boiler / Chimney 1,506 $762 900
Ecology Center HVAC 3,360 $185 402 $351 450
Service Center BAS 465,557 $39,095 41,557 $21,027 61,529
Service Center Fleet
Make-up Air
6,651 $558 562
Total 529,108 $44,380 44,865 $23,363 70,078
Memorandum
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Notes regarding Table 1:
1. The City does not currently pay for electricity at the Main Library, Service Center
or Fire Stations as part of the City’s franchise agreement with ComEd. However,
this cost is transferred to customers within the City who pay a small fee on their
ComEd bill to account for the City’s usage. For this reason, any electricity saved
at these buildings decreases the fee that is transferred to Evanston customers
and does provide an overall community benefit. To provide a basis for
comparison, “dollar savings” has been represented for these buildings by
multiplying the anticipated kilowatt hour reductions by the City’s contracted
ComEd rate of $0.08397 per kWh.
2. The electricity supplier for the Ecology Center is MidAmerican. MidAmerican’s
cost per kWh is $0.0551.
3. The natural gas supplier for the Main Library, Fire Station #2 and Service Center
is CenterPoint. CenterPoint’s cost per current contract is $0.506 per therm
(including delivery charges)
4. The natural gas supplier for Fire Station #1 and the Ecology Center is Nicor.
Nicor’s cost is $0.873 per therm (including all additional tack on costs)
5. The carbon footprint reduction value has been measured in terms of the CO2
emission reductions in gallons of gasoline consumed. Source of calculations is
USEPA Greenhouse Gas Equivalencies Calculator.
As noted in previous memoranda, the mechanical systems slated for replacement with
these HVAC projects have a high probability of failure within the next fiscal year. As a
result, it is important to stress the significant impacts (operational and cost) these
potential failures create. A brief summary of potential impacts is as follows:
1. Library Chiller: currently, the cooling system for this building is operating at
approximately 50% capacity. Additional failures will reduce capacity below what
is minimally needed to cool this building. If a failure is experienced, a total
building shut down would be required, while emergency procedures were
implemented to provide temporary cooling. Due to the building’s inherent
complexity, temporary cooling would likely require 2 weeks to install at a cost of
approximately $70,000 per month. Costs for chemical contamination cleanup
would likely add an additional $20,000 emergency purchase. Staff estimates that
temporary cooling would be needed for 2 to 3 months while bidding, equipment
fabrication and construction of a permanent replacement system were
performed.
2. Fire #1: failure of this mechanical system would force a building closure of at
least one month. It would be possible to limit the closure to 3 or 4 days with
purchase and installation of temporary equipment. Cost to implement a
temporary installation is estimated at $22,000.
3. Fire #2: assuming a winter failure of the mechanical system, a building closure of
at two months would result. Temporary heating to prevent freezing of plumbing
lines would be required at an approximate cost of $2,000. There are no
temporary installations that could reduce the time of closure.
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4. Ecology Center: building closure is not anticipated with failure of the HVAC
equipment slated for replacement as the Ecology Center has three HVAC
systems in place of which only two are in need of replacement. However, it is
highly likely that failure of these mechanical systems will result in the need to
terminate program activities for an estimated two week period due to the
resulting occupant discomfort. Program terminations will result in revenue losses
during this time.
5. Service Center BAS: failure of this system will result in the need to shutdown
operations in the following areas of this facility: all office spaces, lunchroom,
locker room, emergency operations center, data center, parking enforcement
area and apartment. It is estimated that this shut down would be required for a
two week period during which temporary controls could be purchased and
installed. Cost for the temporary controls is estimated at $20,000.
6. Service Center Fleet Make-up Air: failure of this system would result in a need to
close the fleet service bay for at least three weeks. During this time, no repairs or
maintenance could be performed on any of the City’s large vehicles. There are
no temporary installations that could reduce the time of closure.
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Attachments: none
Page 163 of 354
Memorandum
To: Honorable Mayor and City Council
Wally Bobkiewicz, City Manager
From: Martin Lyons, Asst. City Manager/Treasurer
Joellen Earl, Director of Administrative Services
Subject: Design and Engineering Expenses/Capital Projects
Date: February 2, 2011
At the January 10, 2011 Council meeting, Alderman requested a review of alternatives
to the utilization of outside engineering and architectural services for design and review
of facility and mechanical related capital projects. It is quite common for such services
to cost between 10% and 20% of the total construction costs of a given project and as
such accomplishing this work as efficiently as possible can save substantial funds
without impacting actual construction costs.
When the City or any developer builds a new structure from the ground up it is a very
common and sound practice to have both an independent architect/engineer, and
construction company. While in-house staff can be used for contract
review/administration, and construction review (as an owner’s representative), the
outsourcing of design in such a case is the most widely used practice. The City can
develop this expertise in-house but it will take time and money. If new staff is hired it
will take more money and if current staff is trained/licensed it will take less money, but
more time.
Our proposed Capital Improvements Plan includes many projects involving rehabilitation
or new construction of City facilities. This larger focus on said facility projects is the
result of several years of concentration on roadway and other infrastructure
maintenance projects. Because of this prior focus, we currently have the minimum level
of staffing to support our roadway and infrastructure projects. We design many projects
in-house and also oversee the construction process as well.
On the Facilities side, we do not have the same level of staff expertise in mechanical,
environmental, or structural engineering at the present time. This is not to imply we do
not have any expertise. We have expertise in structural inspections (Henry Sonn –
Community and Economic Development), architecture (Sean Ciolek, Stephanie Levine,
and Anil Khatkhate – Parks Recreation and Community Services) and multiple
engineers in Public Works. Our in-house staff is not and has not been involved in the
detailed creation of structural, environmental or mechanical design, because they are
Page 164 of 354
involved in operating our facilities or inspecting private facilities much more than
designing them.
In summary, we do have the expertise in-house to design road projects, which has been
our emphasis over the past few years. We do not have the expertise to design our
Facilities projects. Therefore, in most all of the Facilities projects, there are additional
design and engineering costs. As we study our upcoming project load prior to the next
budget cycle, we will determine if it is more cost effective to bring on staff with the
appropriate expertise to assist us in this regard.
Attached is an additional memorandum from the Parks, Recreation and Community
Services staff that provides further information in this regard as well as the detailed
project costs, including the Locker Room project in Public Works.
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Memorandum
To: Joellen Earl, Director of Administrative Services
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Paul D’Agostino, Superintendent Parks/Forestry & Facilities
Bob Dorneker, Superintendent Recreation
Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities
Subject: 2011 CIP – Engineering Costs / Construction Cost Breakdown
Additional Information
Date: February 1, 2011
Summary:
Per request of the City Council at their January 10, 2011 meeting, the following provides
a breakdown of design/engineering and construction costs along with future
commitments for the proposed FY 2011 CIP projects:
Civic Center Renovation, $450,000
1. Main Entry Staircase Replacement: $123,000
a. Design: $2,000 (all design work except structural is being performed in
house)
b. Bidding: $1,000
c. Construction: $120,000
d. Alternatives to Design by Consultant: A portion of this project must be
designed by a licensed structural engineer. The City does not have a
structural engineer on staff. Thus this required service must be
performed by a consultant.
2. Asbestos Abatement: $71,000
a. Design: $10,000
b. Bidding: $1,000
c. Abatement: $60,000
d. Alternatives to Design by Consultant: This project must be designed by
a licensed abatement designer. The City does not have a licensed
abatement designer on staff. Thus this required service must be
performed by a consultant.
3. Fire Pump System Evaluation / Replacement: $51,000
a. Design: $0 (design and permit documents will come with bid)
b. Bidding: $1,000
c. Construction: $50,000
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4. Directory Signage: $55,000
a. Design/construction budget: $54,000
b. A precise breakdown of cost cannot be provided at this time as the
products and their design requirements are still under investigation.
c. Alternatives to Design by Consultant: as the precise scope of work has
not been developed yet, it cannot be determined if a consultant will be
required at this time. Staff will evaluate this issue as the scope of work
is refined.
5. Code Compliance Renovations: $150,000
a. Design: $150,000
b. Bidding: TBD
c. Construction: TBD
d. Design funding will support the development of a life/safety
improvement plan. This plan will develop a comprehensive strategy to
address the myriad of code compliance and life/safety issues facing
this facility. Future funding commitments to implement the plan should
be anticipated but cannot be quantified at this time.
e. Alternatives to Design by Consultant: this work will require the services
of a team of professional consultants including architects and various
engineers. As the City has limited or no resources in these
professional disciplines a consultant team is required.
Brummel-Richmond Tot Lot Renovations, $275,000 (CIP), $50,000 (carryover CDBG),
$20,000 (FY11 CIP)
1. Design: $33,000 (already funded and in progress)
2. Bidding: $1,000
3. Construction: $311,000
4. Alternatives to Design by Consultant: this project has already been
designed by a consultant.
Crown Center Improvements – Minor Projects, $20,000
Specific projects proposed for FY 2011 include the following:
1. Protective Rubber Flooring Tile and Carpet Tile Replacement, $9,000:
a. Design: $0 (all design work is being performed in house)
b. Quotes: $0
c. Construction $9,000
2. Replacement of Sinks in the Community Center’s Restrooms, $3,500:
a. Design: $0 (design work will be performed in house)
b. Quotes $0
c. Construction $3,500
3. Replacement of an Ice Rink Compressor Motor, $7,500:
a. Design: $0 (design work will be performed in house)
b. Quotes: $0
c. Construction: $7,500
Noyes Center Main Roof and Chimney Renovations, $450,000
1. Design: $50,000
2. Bidding: $1,000
3. Construction: $400,000
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4. Alternatives to Design by Consultant: in order to ensure a long lasting and
cost effective solution, this project must be designed by a roofing expert.
The City does not have a professional roofing expert on staff. Thus this
required service must be performed by a consultant.
Library Chiller Replacement, $275,000
1. Design: $20,000 (already funded and in progress)
2. Bidding: $1,000
3. Construction: $275,000
4. Alternatives to Design by Consultant: this project has already been
designed by a consultant.
Library Entrance Door Renovation, $10,000
1. Design: $0 (design work will be performed in house)
2. Quotes: $0
3. Construction: $10,000
Fire Station 1 Mechanical Upgrade, $20,000
1. Design: $20,000
2. Bidding: $1,000
3. Construction: $139,000
4. The construction cost above will be a future commitment in FY 2012.
5. Alternatives to Design by Consultant: This project must be designed by a
licensed mechanical engineer specializing in HVAC systems. The City
does not have a licensed mechanical engineer on staff. Thus this required
service must be performed by a consultant.
Fire Station 2 Boiler / Chimney & Apparatus Floor Heating Replacement, $20,000
1. Design: $20,000
2. Bidding: $1,000
3. Construction: $139,000
4. The construction cost above will be a future commitment in FY 2012.
5. Alternatives to Design by Consultant: This project must be designed by a
licensed mechanical engineer specializing in HVAC systems. The City
does not have a licensed mechanical engineer on staff. Thus this required
service must be performed by a consultant.
Service Center Parking Deck Repairs, $50,000
1. Design: $75,000
2. Bidding: $1,000
3. Construction: $574,000
4. Partial design costs (construction administration), bidding costs and
construction costs will be a future commitment in FY 2012.
5. Alternatives to Design by Consultant: This project must be designed by
licensed structural, mechanical and electrical engineers. The City does not
have these licensed engineers on staff. Thus this required service must be
performed by a consultant.
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Crown Center Electrical Panel Replacements, $30,000
1. Design: $0 (design and equipment selection will be performed in house)
2. Bidding: $1,000
3. Construction: $29,000
4. Although not a future funding commitment, two additional deteriorated
panels will need to be replaced after completion of the FY 2011 project.
Staff will request funding to replace the additional two electrical panels in
FY 2012.
Ecology Center Greenhouse, $220,000 (FY 11 CIP), $375,000 (IDNR Grant)
1. Design: $42,000
2. Bidding: $1,000
3. Construction: $ 457,000
4. Although not a future funding commitment the City has applied for a grant
through the IDNR to supplement funding for this project. Submission of the
grant application committed the City to perform this project should the
grant be awarded. If the grant is awarded the City’s share of cost for the
project will be reduced to $125,000. If the grant is not awarded a scaled
back project will be implemented within the overall CIP request noted
above ($220,000) to stabilize the structure and make minimal life safety
and ADA improvements.
5. Alternatives to Design by Consultant: this work will require the services of
a team of professional consultants including architects and various
engineers. As the City has limited or no resources in these professional
disciplines a consultant team is required.
Ecology Center HVAC Improvements, $15,000
1. Design: $0 (design work will be performed in house)
2. Quotes: $0
3. Construction: $15,000
James Park Irrigation System Improvements, $80,000
1. Design: $10,000
2. Bidding: $1,000
3. Construction: $69,000
4. Alternatives to Design by Consultant: This project must be designed by a
professional experienced in irrigation, plumbing and electrical design. The
City does not have a professional with expertise in these disciplines. Thus
this required service must be performed by a consultant.
James Park Pavement Repairs, $20,000
1. Design: $0 (design work will be performed in house)
2. Quotes: $0
3. Construction: $20,000
Lakefront – Fog / Signal Houses Renovations, $590,000
1. Design: $80,000
2. Bidding: $1,000
3. Construction: $509,000
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4. Alternatives to Design by Consultant: this work will require the services of
a team of professional consultants including architects, historic
preservationists and various engineers. As the City has limited or no
resources in these professional disciplines a consultant team is required.
Noyes Center Masonry Wall Replacement, $50,000
1. Design: $0 (design work will be performed in house)
2. Bidding: $1,000
3. Construction: $49,000
Service Center BAS Replacement, $100,000
1. Design: $0 (design is part of system integration)
2. Bidding: $1,000
3. Construction: $99,000
Service Center Fleet Service Make-Up Air Unit, $85,000
1. Design: $5,000
2. Bidding: $1,000
3. Construction: $79,000
4. Alternatives to Design by Consultant: This project must be designed by a
licensed mechanical engineer specializing in HVAC systems. The City
does not have a licensed mechanical engineer on staff. Thus this required
service must be performed by a consultant.
Service Center Locker Room Design, $37,500
1. Design: $37,500
2. Bidding: $1,000
3. Construction: $400,000
4. Alternatives to Design by Consultant: this work will require the services of
a team of professional consultants including architects and various
engineers. As the City has limited or no resources in these professional
disciplines a consultant team is required.
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Attachments: none
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Memorandum
To: Joellen Earl, Director of Administrative Services
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Paul D’Agostino, Superintendent Parks/Forestry & Facilities
Bob Dorneker, Superintendent Recreation
Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities
Subject: 2011 CIP – Fog / Signal Houses Funding Information
Date: January 24, 2011
Summary:
Per request of the City Council at their January 10, 2011 meeting, staff was asked to
provide funding alternatives for the fog/signal houses.
Unfortunately since 2001, department staff has unsuccessfully submitted a number
of federal and state grant applications to seek assistance for repairs to the buildings.
In checking with Donald Terras, Director, Lighthouse Park District, he informed us
that the Lighthouse District does not have any available funds to help offset
necessary repair costs to the fog/signal houses.
Finally, staff has again reviewed current grant opportunities and found nothing
applicable at this time but will continue to research opportunities in the future.
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Memorandum
To: Joellen Earl, Director of Administrative Services
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Paul D’Agostino, Superintendent Parks/Forestry & Facilities
Bob Dorneker, Superintendent Recreation
Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities
Subject: 2011 CIP – James Park Irrigation System Improvements
Additional Information
Date: January 24, 2011
Summary:
Per request of the City Council at their January 10, 2011 meeting, the following provides
additional detail regarding the subject CIP project request for $80,000.
The existing irrigation system at James Park was originally installed in 1995 at the two
soccer fields immediately north of the sledding hill. Since that time it has undergone two
expansions. In 2002 the system was expanded to provide irrigation to the four central
baseball fields and diagonal soccer field situated towards the center of the park. In 2003
the system was expanded a second time to provide irrigation to a soccer field located
immediately south of the tennis courts.
Unfortunately, due to budget limitations during these expansions, the pumping system
and controller was not upgraded to provide adequate water supply to operate multiple
stations at once. As a result, it requires approximately 60 hours of operation to run
through a complete cycle and irrigate all portions of the fields. Due to the fields’ high use
during the dry summer months, the cycle must be spread out to nearly 7 days, resulting
in inadequate irrigation (fields must be irrigated every 3 to 4 days during the summer)
and poor turf / playing conditions.
This project will install an upgraded pumping system, controller, cabinet and related
electrical components in order to provide adequate water pressure and expanded
controller operation capabilities. This improvement will allow the irrigation system to run
multiple stations concurrently, thus reducing the required hours of operation and
allowing staff to properly maintain the athletic turf.
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Attachments: none
Page 172 of 354
Memorandum
To: Joellen Earl, Director of Administrative Services
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Paul D’Agostino, Superintendent Parks/Forestry & Facilities
Bob Dorneker, Superintendent Recreation
Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities
Subject: 2011 CIP –Facilities used for Activities and Programs
Date: January 25, 2011
Summary:
Per request of the City Council at their January 10, 2011 meeting, staff was asked to
provide an assessment of compatible uses of City facilities to see if there are
opportunities for cost savings by moving City activities from failing facilities.
Staff reviewed our building schedules and found that consistent open room space is
currently not available to move any of the department’s programs to an alternate
site, due to space demands at other locations. Attached is a schedule of the
department’s summer programs, which includes site location, dates and times which
programs are offered and participation numbers for information. Usage on the report
document not only reflects city facilities, but also shows the departments use of four
school sites during the summer months.
Summer months are when the largest numbers of individuals are participating in
department programs.
It should be noted, the Levy Senior Center information is not included in the report
because the center is designated for senior activities during day time hours.
Additionally open room time at Levy Senior Center is not available on a consistent
basis at the center due to existing programs.
Obtaining additional school sites to conduct summer programs is usually not
possible because programs cannot be operated at sites having summer school.
Additionally, the district is planning life/safety work at other school sites and access
to those buildings is not permitted.
Page 173 of 354
The report also does not reflect, the city’s affiliated sports groups that primarily utilize
outdoor space but occasionally share any available space in buildings during
threatening weather.
Over the years, staff has reached out to local churches and other social service
agencies that have buildings in the city as back up sites, but found the level of rental
space would be cost prohibitive or unavailable, based on the revenue generated.
Besides the department’s programs, the Noyes Cultural Arts Center has twenty
three individual room leases, which represent multiple tenants that utilize the space,
which cannot be accommodated.
In summary, after thorough review, we are not aware of existing facility space that
could accommodate programs during the summer months.
Attachments: List of facilities and scheduled programs
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For City Council meeting of February 14, 2011 Item A7
Business of the City by Motion: Main Library Chiller Replacement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director Parks, Recreation and Community Services
Paul D’Agostino, Superintendent Parks, Forestry & Facilities
Stefanie Levine, Assistant Superintendent Parks, Forestry & Facilities
Subject: Main Library Cooling Chiller Replacement Project Approval for “Letter of
Intent” to the Temperature Equipment Corporation (TEC)
Date: February 14, 2011
Recommended Action:
Recommend approval to issue a letter of intent to the Temperature Equipment
Corporation (TEC) in order to proceed with the Main Library Chiller Replacement
Project as proposed in the current 2010-2011 CIP. In order to proceed with this project,
staff requires approval to issue a letter of intent to the TEC to build Carrier HVAC Chiller
equipment required for the project. The equipment purchase price of $149,198.00 will
be incorporated into the project’s general construction contract scheduled for bidding
this month.
Funding Source:
2010-2011 CIP account #415950: $30,000
2011 CIP (pending) account #415950: $275,000
Summary:
The Main Library Chiller replacement project proposed in the current 2010-2011 CIP, is
time sensitive. In order to meet the strict schedule necessary, to have the machines in
place for spring 2011, staff has entered into a contract with Wall Engineering to prepare
construction documents for the replacement of the Chiller equipment within the Main
Library. These construction documents were completed in January and are currently out
for bid. Staff intends to bring the recommendation to award the installation contract at
the February 28, 2011 City Council meeting. If staff endures any delays in ordering
equipment fabrication, there is a strong possibility that the HVAC equipment will not be
Memorandum
Page 187 of 354
fabricated and available by the time the construction process is scheduled to start in
March 2011.
The HVAC equipment specified by Wall Engineering is manufactured by the Carrier
Corporation (see attached memo from Wall Engineering). The existing chillers are
Carrier brand, which reduces the degree of difficulty with replacement as far as piping,
power wiring, control wiring, and unit physical footprint. Staff is currently attempting to
standardize all of the City’s HVAC equipment to this brand. Carrier equipment is
currently in service at all five firehouses, Police/Fire Headquarters, and the 911
phone/data center to name a few. Standardization of this equipment offers City staff
continuity with our HVAC systems with reduced costs for repairs, training, inventory and
storage.
Manufacturer’s of long lead items such as HVAC equipment offer programs called “Pre-
Purchase and Reassignment Programs”. These programs offer contractors, or building
owners such as the City the option to order the needed equipment before a contractor
has been selected. Staff intends to place the order for the specified HVAC equipment
now, and then reassign the order to the bid winning installation contractor at the
February 28, 2011 City Council meeting. In order to accommodate this, the City will
need to issue a letter of intent to the Temperature Equipment Corporation which will
effectively place the HVAC equipment required for the project in Carrier’s production
lineup. By using this process, staff is able to obtain the equipment at a discounted rate
before the contractor can add a mark-up. This program has been used successfully by
the City on several past projects including the chillers for the Police / Fire Headquarters,
Fire Station #2 HVAC Upgrade, and most recently the 911 Call Center.
Staff recommends approval of this project and release of the letter of intent to TEC. By
authorizing Carrier to build the equipment now, it will be built while the City goes
through the typical bid process for the labor / installation portion of the project. Once a
contract is awarded to a successful bidder, the successful bidder will be reassigned the
equipment to pay for it, install it and provide the mechanical warranty to the City.
A breakdown of CIP account 415950 is as follows:
Item Amount
CIP 2010/11 Funding $30,000.00
CIP 2011 Funding (pending) $275,000.00
Expenses / encumbrances to date,
engineering and advertising -$20,632.00
Cost associated with recommended
HVAC equipment letter of intent -$149,198.00
Remaining Balance $135,170.00
Legislative History:
None
Page 188 of 354
Alternatives:
Not applicable
-------------------------------------------------------------------------------------
Attachments:
Memo from Wall Engineering
HVAC Equipment Quote from TEC
Draft Letter of Intent
Page 189 of 354
1
Quotation
TO: CITY OF EVANSTON DATE: 2/8/2011
ADDRESS: P & S NO.:
CITY: QUOTE: 2481
ATTENTION: JOHN DEVANEY ARCH/ENGR:
SUBJECT: EVANSTON LIBRARY F.O.B.: TEC Warehouse / Factory
EVANSTON, IL TERMS: NET 30 Days
Tax Not Included
GENTLEMEN:
We propose to furnish the equipment listed below at prices stated and in accordance with the terms, price and conditions that are
attached to and are a part of this quotation.
MarkFor Qty Model Number Description
CH-160 TON 2 30RB-1606C-43797 Air-Cooled Rotary Scroll Chiller 160 Tons Cooling 460-3-60
Suction Line Insulation, Suction Service Valves
Non-Fused Disconnect, Service Option
Low Sound Option, Single Point
BACnet Translator Control
Coil Trim Panels + Security Grilles
CH-160 TON 1 CONTROLS LABOR Carrier labor to commision controls-
CH-160 TON 1 30GT-911---062 Navigator
CH-160 TON 1 00EFN900044000A Dual Chiller Accessory Kit
CH-160 TON 2 30RB060-300-SL1 Start-up and Complete Unit 1st Year Labor
CH-160 TON 2 30RB-160-170-BU5 Complete Unit (Less Hydronic System) Years 2-5 Parts & Carrier CCS
Labor
CH-160 TON 2 SPRING ISOLATOR KIT
Net Price: $149,198
<End Line Item B/M>>>>>>>>>>>>>>>>>>>>
AMONG THE ITEMS NOT INCLUDED UNLESS SPECIFICALLY INCLUDED ABOVE:
1. Labor to Install 7. Refrigerant Specialties
2. In Warranty Labor 8. Piping System
3. Equipment Start up & Supervision 9. Air Distribution System
4. Electrical work including disconnects 10. Local and Chicago Code Requirements
5. Controls 11. State or Local Taxes
6. Filters 12. Warranty Service
NOTES:
1. Above price is firm and will remain in effect for 30 days.
2. No permits included in above proposal.
3. All orders subject to credit approval and acceptance by TEC Management.
4. Equipment is manufactured under strict manufacturer standards and the National Electrical Code requirements.
5. Compliance to local codes neither guaranteed nor implied.
Submitted by: TEC - Stan Grossman, Applied Products Marketing Mgr
Page 190 of 354
January 7, 2011
City of Evanston
Facilities Management Dept.
2100 Ridge Avenue
Evanston, IL 60201
Attn: Mr. John Devaney, Supervisor
Re: Replacement of Two Existing Carrier Chillers
Evanston Main Library
located at 1703 Orrington Avenue, Evanston, IL 60201
M E M O R A N D U M
We, Wall Engineering, are the mechanical consulting engineers
for the Evanston Main Library chiller replacement project and are
preparing drawings for the replacement of HVAC chiller units and
other equipment.
We are specifying Carrier equipment for several reasons:
1) It simplifies the replacement of the chillers if they are of
the same manufacturer as the existing chillers. The existing
chillers are Carrier brand.
2) Carrier has higher-end and much quieter equipment.
3) We have specified Carrier equipment for over forty years and
are very pleased with the units quality and reliability.
Please advise if you have any questions or require additional
information.
Yours truly,
WALL ENGINEERING
________________________________
Alan W. Wall, P.E.
Registered Professional Engineer
State of Illinois #28996
AWW/wcr
WALL ENGINEERING
CONSULTING
2736 LINCOLNWOOD DRIVE, EVANSTON, ILLINOIS 60201-1220 ¥ (847) 869-4181 ENGINEERS
REGISTERED PROFESSIONAL ENGINEERS
Page 191 of 354
Page 1 of 1
February 15, 2011
Mr. Stan Grossman
Temperature Equipment Corporation
17725 Volbrecht Road
Lansing, IL 60438
Dear Mr. Grossman:
Please accept this letter as proof of intent and authorization to proceed with the
manufacturing of the HVAC equipment specified in TEC quote #2481 dated 01/07/11.
This letter is submitted with the understanding that this order will be ”reassigned” to the
winning bidder of our CIP Project #415950, Bid #11-54 titled Main Library Chiller
Replacement.
Sincerely,
Wally Bobkiewicz
City Manager
Wally Bobkiewicz
City Manager
Lorraine H. Morton Civic Center
2100 Ridge Avenue, Evanston, Illinois 60201
T 847.866.2936
F 847.448.8083
www.cityofevanston.org
DRAFTPage 192 of 354
For City Council meeting of February 14, 2011 Item A8
Ordinance 14-O-11: Class P Liquor License for Few Spirits
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, City Attorney
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 14-O-11, Increasing the Number of Class P Liquor Licenses to
permit issuance to Few Spirits
Date: January 25, 2011
Recommended Action:
The Local Liquor Commissioner recommends passage of Ordinance 14-O-11.
Funding Source:
N/A
Summary:
Amends Section 3-5-6-(P) of the City Code to increase the number of Class P liquor
licenses from 0 to 1 to permit issuance to Few Spirits, LLC, d/b/a “Few Spirits,” 918
Chicago Avenue.
Few Spirits, LLC has paid the annual Class P liquor license application fee and
provided proof of Surety Bond and Liquor Liability Insurance. Site managers Paul
Hletko and Brooke Saucier successfully completed BASSET Training. No criminal
convictions were revealed in the fingerprint results for Mr. Hletko and fingerprint checks
are pending for Mr. Saucier. If the fingerprint results are not returned prior to the
February 14 City Council meeting, the Council may issue a conditional license pursuant
to City Code 3-5-3-(B)-1.
Legislative History:
On December 10, 2010, the Liquor Control Review Board met and voted to recommend
an increase in the number of Class P liquor licenses.
Attachments:
Ordinance 14-O-11
Minutes of December 10, 2010 meeting of the Liquor Control Review Board
Memorandum
Page 193 of 354
1/25/2011
14-O-11
AN ORDINANCE
Amending City Code Subsection 3-5-6-(P) to Increase the Number
of Class P Liquor Licenses from Zero to One
(Few Spirits, LLC, d/b/a “Few Spirits”, 918 Chicago Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 3-5-6-(P) of the Evanston City Code of 1979,
as amended, is hereby further amended by increasing the number of Class P liquor
licenses from zero (0) to one (1), to read as follows:
(P) CRAFT DISTILLERY licenses, which shall authorize the on-site production and
storage of alcohol in quantities not to exceed five thousand (5,000) gallons per
year, the sale of such alcohol to persons of at least twenty-one (21) years of age
for consumption off-premises, and on-site sampling of such alcohol. Sales of
alcohol manufactured outside the facility are prohibited. Such craft distillery
licenses shall be issued subject to the following conditions:
1. It shall be unlawful for a class P licensee to sell a container of alcohol for
off-premises consumption unless the container is greater than or equal to
three hundred seventy-five milliliters (375 ml) in volume.
2. Class P licensees may, during authorized hours of business, offer
samples of the alcohol permitted to be produced and sold pursuant to this
classification. Licensees shall not provide more than three (3) free
samples, each of which shall not exceed one-quarter fluid ounce (0.25
fl.oz.), to any person in a day. Licensees may sell samples, but the
volume of any sample sold shall not exceed one fluid ounce (1 fl.oz.) and
the total volume of all samples sold to a person in a day shall not exceed
two and one-half fluid ounces (2.5 fluid oz.). Licensees shall not provide
and/or sell more than two and one-half fluid ounces (2.5 fluid oz.) of
samples to any person in a day. Class P licensees must have at least one
(1) BASSET-certified site manager on premises whenever offering
samples of alcohol. Class P licensees must provide food service when
offering samples of alcohol.
Page 194 of 354
14-O-11
~2~
3. It shall be unlawful for the holder of a class P license to provide a sample
of or sell any alcohol before the hour of ten o'clock (10:00) A.M. or after
the hour of ten o'clock (10:00) P.M. on any Monday, Tuesday,
Wednesday, or Thursday; before the hour of ten o'clock (10:00) A.M. or
after the hour of eleven o'clock (11:00) P.M. Friday and Saturday; and
before the hour of twelve o'clock (12:00) noon and after the hour of ten
o'clock (10:00) P.M. on Sunday.
4. Every class P licensee must have a valid craft distiller license from the
state of Illinois.
5. Every employee of a class P licensee who participates in the production of
alcohol, pursuant to this license class, must be BASSET-certified.
The annual single payment fee for initial issuance or renewal of such license
shall be $1,800.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be $1,890.00.
No more than zero (0) one (1) such licenses shall be in force at any one time.
SECTION 2: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 3: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, City Attorney
Page 195 of 354
APPROVED
Page 1 of 2
Name of BCC
MEETING MINUTES
Liquor Control Board
Friday, December 10, 2010
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Patrick Hughes, Marion Kelley, Richard Peach, Elizabeth Tisdahl,
and Byron Wilson
Members Absent: None
Staff Present: W. Grant Farrar and Wendy McCambridge
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Declaration of Quorum
With a quorum present, Local Liquor Control Commissioner Tisdahl called the meeting
to order at 11:02 a.m.
NEW BUSINESS
Few Spirits, LLC
Few Spirits, LLC doing business as Few Spirits, 918 Chicago Avenue, Evanston, IL
60202 representative and owner Paul Hletko was present.
Local Liquor Control Commissioner asked Wendy McCambridge, Liquor Licensing
Manager, if the application was complete. Ms. McCambridge explained that there was
only one site manager named and no Liquor Liability insurance was produced for the
establishment.
Mr. Hletko responded the liability insurance will be in place prior to presentation to the
City Council and a site manger identified by the close of business.
Discussion was had between the members and Mr. Hletko regarding location for the
distillery, BASSETT training for all employees, sourcing for the ingredients of the
finished products (gin, whiskey, and small quantities of vodka) and renewable practices.
The Commissioner asked if any of the members were opposed to awarding a liquor
license and the members were silent.
Tilted Kilt
Evanston Pub, Inc. doing business as Tilted Kilt, 1601 Sherman Avenue, Evanston, IL
60201 representative and potential franchisee Ted Mavrakis was present.
The Local Liquor Commissioner asked Mr. Mavrakis the reason the Tilted Kilt would be
a good establishment for Evanston.
Page 196 of 354
APPROVED
Page 2 of 2
Name of BCC
Mr. Mavrakis provided an overview to the board his history in the City of Evanston as a
restaurateur and property owner. The Tilted Kilt is an Irish-themed pub franchise. Mr.
Mavrakis owns the building at 1601 Sherman Avenue and the proposed space is
currently unoccupied.
Local Liquor Control Commissioner asked Wendy McCambridge, Liquor Licensing
Manager, if the application was complete. Ms. McCambridge explained that there was
only one site manager named and no Liquor Liability insurance was produced for the
establishment.
Discussion was had between the board members, community members in attendance
and Mr. Mavrakis regarding the increase in traffic to the area, purview of the board, and
the character of the establishment.
Grant Farrar, Corporation Counsel for the City of Evanston, recommended that the
board take the application under advisement pending the submittal by Mr. Mavrakis of
the following: liquor liability insurance certificate, identification and background check
completed for at least two (2) sitemangers and a traffic/safety evaluation completed
regarding the impact of the business would have to the area.
The Commissioner stated she wants all issues resolved before any recommendation is
made to City Council. The issue will be on hold pending the submittal of the additional
items. The Commissioner also suggested Mr. Mavrakis speak with the Alderman of the
ward, Alderman Judy Fiske, regarding opening the Tilted Kilt in this area.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 11:44 a.m., December 10, 2010.
Respectfully Submitted,
Wendy McCambridge
Administrative Adjudication/Liquor Licensing Manager, Legal Department
Page 197 of 354
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AGENDA
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, February 14, 2011
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
I. DECLARATION OF QUORUM
II. APPROVAL OF MEETING MINUTES OF MEETING January 24, 2011
III. ITEMS FOR CONSIDERATION
(P1) Approval of Plat of Re-Subdivision for 2408 Orrington Avenue, Former Site of
Kendall College
Staff recommends approval of the proposed plat of re-subdivision of the former site
of Kendall College – the block bounded by Orrington Avenue, Colfax Street, Sherman
Avenue, and Lincoln Street and also referred to as 2408 Orrington Avenue – into
nineteen single-family lots as shown in the plat dated November 3, 2010, to City
Council for approval. This item was held in Committee on January 24, 2011.
For Action
(P2) Ordinance 11-O-11, accepting the Dedication of Public Alleys as a Product of
Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of Kendall
College
Staff recommends approval conditional upon the developer committing to construct
the proposed alleys as indicated in the attached Public Alley Construction
Agreement, to be recorded with the Plat. The developer also commits to construct
other proposed public infrastructure and protect trees as proposed. The cost of
constructing alleys for the proposed subdivision is a developer responsibility.
Ordinance 11-O-11 accepts the dedication of public alleys included in the proposed
plat of subdivision for 2408 Orrington. If the plat is approved on February 14, 2011
then Ordinance 11-O11 should be introduced. This item was held in Committee on
January 24, 2011.
For Introduction
Page 222 of 354
Planning & Development Committee Meeting Agenda Page 2 of 2
February 14, 2011
(P3) Approval of Plat of Subdivision for 12 Milburn Park
Staff recommends approval of a subdivision of two lots of record, one zoning lot held
in common ownership, to comply with the zoning ordinance. Site Plan and
Appearance Review Committee approved subdivision, noting that any egress to Lot 2
would need to come from Milburn Park and not Sheridan Road.
For Action
(P4) Ordinance 16-O-11, Extending the Date by 90 Days that a Building Permit Must
Be Obtained for 1200 Davis Street (Roycemore School)
Staff recommends approval of Ordinance 16-O-11, an amendment to Ordinance 17-
O-09, to allow for an additional 90 days for Roycemore School to obtain a building
permit for 1200 Davis Street,. The new deadline will be June 1, 2011 instead of
March 1, 2011.
For Introduction
(P5) Ordinance 17-O-11 Codifying and Amending Ordinance 14-O-09 “Green
Building Ordinance”
Staff recommends passage of Ordinance 17-O-11, Codifying and Amending
Ordinance 14-O-09, as Amended by Ordinance 124-O-09. This amendment provides
for an alternate compliance with the City’s goal of Leadership in Energy and
Environmental Design (LEED) Silver certification on buildings/construction falling
under this regulation.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Page 223 of 354
Planning & Development Committee Meeting
Minutes of December 13, 2010
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
ALDERMEN PRESENT: (J. Fiske), (J. Grover), D. Holmes, L. Jean-Baptiste, A. Rainey,
(M. Tendam), D. Wilson, M. Wynne
STAFF PRESENT: W. Bobkiewicz, K. Cox, G. Farrar, S. Flax, S. Griffin,
C. Hurley, M. Lyons, D. Marino, B. Newman, J. Nyden,
M. Poole, N. Radzevich
PRESIDING OFFICIAL: Ald. Jean-Baptiste
DECLARATION OF QUORUM
A quorum being present, Chair Jean-Baptiste called the meeting to order at 7:16 p.m.
APPROVAL OF THE DECEMBER 13, 2010 MEETING MINUTES
Ald. Wynne moved approval, seconded by Ald. Rainey.
The minutes of the December 13, 2010 meeting were approved unanimously, 5-0.
ITEMS FOR CONSIDERATION
(P1) HOME Funding Request From Housing Opportunity Development
Corporation (HODC) For 131 Callan Avenue
The Housing Commission and staff recommend approval of the application for
HOME funding from Housing Opportunity Development Corporation (HODC) for
the rehabilitation of 4, 1-bedroom units at 131 Callan Avenue with a not to exceed
amount of $520,000. HOME funds will be structured as a $229,500 loan with a
balloon payment at the end of the 20 year term and a HOME grant of $290,500.
The loan portion of the HOME funding will be used for the refinance of the current
mortgage on the property. The grant portion will be used for the rehabilitation
costs. For Action
Ald. Wynne moved approval, seconded by Ald. Wilson.
Ald. Rainey noted that the property is in her ward. She commented that staff applauded
the project because NSP2 funds were also being used in this block noting that only
$80,000 of the NSP2 funds have been concentrated on Callan. Ald. Rainey said the
memo incorrectly implies that there is a great deal of the $18.5 million concentrated on
Callan. She asked whether the property had been appraised and stated that she
supports the renovation but not the refinancing portion of the request. She said she
would like the applicant to seek financing elsewhere before coming to the City for
refinancing, noting that many people in her ward are in foreclosure and asked why this
company should be bailed out.
DRAFT – NOT
APPROVED
Page 224 of 354
Planning & Development Committee Meeting
Minutes of 1-24-11
Page 2 of 6
Ald. Wilson agreed with Ald. Rainey.
Mr. Marino said he understands the Aldermen’s position and that the rehab portion is
the most important part of their request because it will improve cash flow, as shown in
Ms. Poole’s financial analysis.
Ms. Poole explained that the refinance is critical to the cash flow of the organization
because they are currently repaying their mortgage at a 6.4% interest rate and the
proposed refinance would put them in a positive cash flow situation through 2015,
allowing them to build on their reserves and be consistent in their upkeep. She
explained that the loan is a true loan, and would be repaid in full in 20 years. Ald.
Rainey said she would consider the refinancing if HODC were to pay debt service once
they had gone elsewhere to try to get refinancing.
Ald. Rainey moved to recommend approval of the rehab grant of $290,500 but not
the refinancing loan, seconded by Ald. Wilson.
Mr. Richard Koenig, Executive Director of HODC, explained that the building was
purchased in 2000 for $220,000 and they have been breaking even and operating on a
very tight budget ever since they bought the building. They installed a new roof two and
a half years ago and bought new furnaces when it was purchased, but now the furnaces
need to be replaced. He said the balloon payment for the refinancing was proposed by
the Housing Commission but he would be happy to work out a repayment structure with
the City. His current loan of $230,000 is being paid at 6.4% with a monthly payment of
approximately $1,200 and they can barely afford repairs.
Mr. Koenig was asked to explain the breakdown of the request for the rehab grant. He
said it would provide approximately $60,000 in hard costs per unit plus a 10%
contingency per unit. They intend to redo the plumbing, electrical and heating systems,
redo the kitchens and bathrooms and purchase energy efficient appliances. They also
intend to replace the gutters and do some tuck pointing.
Ald. Jean-Baptiste asked that he come back with a payment structure that includes debt
service.
Mr. Marino said staff would continue to work with HODC to explore an alternative
means of financing.
The Committee voted unanimously 5-0 to recommend approval of the request to
grant $290,500 for rehabilitation of the building only.
(P2) Approval of Plat of Subdivision for 2408 Orrington Avenue, former site of
Kendall College
Staff recommends approval of the proposed plat of subdivision of the former site
of Kendall College – the block bounded by Orrington Avenue, Colfax Street,
Sherman Avenue, and Lincoln Street and also referred to as 2408 Orrington
Avenue – into nineteen single-family lots as shown in the plat dated November 3,
2010, to City Council for approval. For Action
Page 225 of 354
Planning & Development Committee Meeting
Minutes of 1-24-11
Page 3 of 6
Ald. Wynne moved approval, seconded by Ald. Wilson.
Ald. Fiske asked that this item be held by Committee to allow time for her to meet with
staff and the developer.
Ald. Wynne moved to hold the item in Committee, seconded by Ald. Rainey.
The Committee voted unanimously to hold the item in Committee.
In response to Ald. Rainey’s question as to the nature of the issues, Ald. Fiske said they
are general issues related to the budget crunch at the end of the year.
Mr. Griffin added that there were questions about whether the City’s construction of
public infrastructure related to alleys, utilities, and storm water management particularly,
would occur prior to the sale of the lots. He said they would report back to the
Committee regarding these issues.
(P3) Ordinance 11-O-11, accepting the Dedication of Public Alleys as a Product
of Approval of a Plat of Subdivision for 2408 Orrington, the Former site of Kendall
College
Staff recommends approval. The cost of constructing alleys for the proposed
subdivision is a developer responsibility. Ordinance 11-O-11 accepts the
dedication of public alleys included in the proposed plat of subdivision for 2408
Orrington. If the plat is approved on January 24, 2011 then Ordinance 11-O11
should be introduced. For Introduction
Chair Jean-Baptiste explained that this issue would be held as well as Item P2 since
they are related.
Ald. Wynne moved to hold the item in Committee, seconded by Ald. Rainey.
The Committee voted unanimously to hold the item in Committee.
(P4) Ordinance 07-O-11 Granting a Special Use for a Type 2 Restaurant at 824
Clark Street in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals recommend the adoption of ordinance 7-
O-11, granting a special use permit for the operation of a type 2 restaurant at 824
Clark Street. ZBA recommends allowing the proposed business to operate until, 2
AM on Friday and Saturday nights, while staff recommends that the store operate
until midnight on Friday and Saturday nights, due to nearby residential
development, with deliveries allowed until 1 AM. For Introduction
Ald. Rainey moved approval, seconded by Ald. Wynne.
Ald. Fiske commented that this restaurant is a wonderful opportunity and she is happy
to welcome them to Evanston. She said Willard Hall’s dining room at Northwestern
University is open until 2:00 a.m. and considering there is no residence adjacent to the
restaurant, she requested that the Committee approve the 2:00 a.m. closing hour on
Friday and Saturday nights.
Page 226 of 354
Planning & Development Committee Meeting
Minutes of 1-24-11
Page 4 of 6
Mr. Felipe Caro of 1720 Maple, proprietor of the proposed restaurant, in defense of his
request to stay open until 2:00 a.m. on Friday and Saturday nights, stated that he does
not serve alcohol and his record at his other restaurant in Chicago is nearly flawless.
He suggested a probation period allowing him to stay open until 2:00 a.m. The
restaurant would close at midnight the other nights of the week.
Mr. Marino said staff initially objected but having done additional due diligence, agree
that they are comfortable with the 2:00 a.m. closing time.
The Committee voted unanimously 5-0 to recommend approval of the special use
and the 2:00 a.m. closing hour on Friday and Saturday nights.
(P5) Ordinance 6-O-11 Granting a Special Use for a Dwelling - Multiple-Family at
1932 Maple Avenue in the B1 Business District
Staff recommends denial of the proposed Special Use Permit to protect the
integrity and potential revitalization of the commercial area centered at Maple
Avenue and Foster Street. Approval of the special use application would remove
the possibility of commercial space occupying current commercial storefronts
and lessen the critical mass of commercial space in the business district. The
ZBA, by a 4-2 vote, recommended approval of the application. The Site Plan and
Appearance Review Committee also recommended approval of the project.
For Introduction
Ald. Wynne moved approval seconded by Ald. Rainey.
Chair Jean-Baptiste called the public who wished to speak to the podium:
Ms. Mona Ghobrial of 2005 Pratt Court and a citizen of Evanston for 3 and a half years,
said she is in favor of more residential buildings in the area because there were people
hanging around in front of the empty store fronts who she had tried to avoid when
walking on Maple. She added that the building and empty store fronts are an eyesore.
Mr. Tomislav Cirovic of 2037 Pratt Court agreed with Ms. Ghobrial, adding that since the
store fronts are empty, it would be good if they were residential instead of commercial.
Ms. Nefrette Halim, owner of 1932 Maple, explained that she bought the building in
2005, which at the time was not habitable and needed an exorbitant amount of work.
She mentioned trouble she had with difficult tenants and how she tried to help them.
She said she has worked with her commercial tenants as well, trying to help them stay
in business to no avail, leaving the commercial space empty for three and a half years.
She has submitted to the Committee a list of businesses who wanted to rent but chose
better locations, including the current sign shop which chose Foster Street, adding that
even on Foster there are 3 vacant storefronts. She argued that the 2 storefronts in her
building are separated from the commercial area by an alley and are surrounded by
other residential style buildings and that even the businesses on Maple are in residential
style buildings. She has collected signatures and obtained verbal approval by
neighbors.
Mr. Cameel Halim, the owner’s father, who has an ownership interest in the property,
Page 227 of 354
Planning & Development Committee Meeting
Minutes of 1-24-11
Page 5 of 6
stated that the economic situation is changing with the increased use of the internet,
causing a diminished need for commercial space throughout the country. He said his
daughter has put ads in the paper weekly, that there is no parking outside the store
fronts, further stressing to the Committee that it has been very difficult to rent the
commercial spaces. He said they propose to build two beautiful apartments with master
bedroom suites which will appeal to families, and that the building may even be required
to be sprinklered, providing more safety to Evanston residents.
Mr. Jonathan Bean, an employee of Ms. Halim’s, testified that he has assisted her in
trying to rent the spaces and it has been very difficult. Ald. Rainey agreed that the
commercial space would not come back, even if the economy did in 20 years. Mr. Bean
said the possibility of this area coming back is slim to none. He said the downtown is
still alive, Noyes Street is hanging on, but Foster Street is not coming back.
Ms. Halim stated that she currently has a mix of graduate students and a family in the
building. She said it is difficult to get families in one bedroom units but the proposed
units would have more bedrooms with master bedroom suites which attract families.
Ald. Holmes said she is opposed to changing the zoning just because the economy is
bad. She asked the Committee to support her. She hopes that renovating the front
would attract commercial renters. She asked that staff assist Ms. Halim in finding a
tenant.
Ald. Rainey said she has considered the problems in these situations and it is not
always wise to require commercial where it is just not happening. She said a focus
group of developers had concurred that Howard Street needed residential infill and she
believes “the proof is in the pudding” and that the biggest plus is that the owner agrees
to restore the front of the building, at which her family is expert.
Mr. John Mintier of 1111 Foster since 1971, testified that it is not impossible to get a
commercial tenant. He said they do not need more residents as the area is over-
populated and many families may not want to live below students. He said the
Fireman’s Park Neighborhood Association of which he is a member, opposes changing
the building to residential.
Mr. Steve Griffin, Director of the Community & Economic Development Department,
said he agrees that it is wrong to have the storefronts converted to residential because
the predominant patter is already commercial. He asked for the applicant’s patience.
Ms. Halim argued that she has been trying to rent it for three and a half years. She said
she had submitted photos showing that the appearance of the street is not commercial,
that houses are adjacent to the property.
Mr. Halim suggested that the Committee hold the item in Committee for 6 months and if
staff cannot help them rent it by then, come back to the Committee.
Ald. Wynne moved that the proposal return to Committee on June 27th, 2011 for review,
seconded by Ald. Wilson.
Page 228 of 354
Planning & Development Committee Meeting
Minutes of 1-24-11
Page 6 of 6
The Committee voted unanimously 5-0 to hold the item in Committee until June
27th, 2011.
Chair Jean-Baptiste called Mr. Junad Rizki to the podium:
Mr. Rizki stated that he had seen former Alderman Art Newman interview City Manager
Wally Bobkiewicz on public television and agreed with Mr. Newman’s suggestion that
given the condition of the economy, the City eliminate the affordable housing fee that it
had been charging developers, as an incentive to help new development in Evanston.
He added that all fees to developers to be given to funds should be eliminated.
ITEMS FOR DISCUSSION
(PD1) Update on Evanston Foreclosure Activity in October, November and December
2010
Chair Jean-Baptiste commented that all we can do is continue to raise consciousness
about the foreclosure situation.
COMMUNICATIONS
There were no communications.
ADJOURNMENT
The meeting was adjourned at 8:24 p.m.
Respectfully submitted,
Bobbie Newman
Page 229 of 354
For City Council meeting of February 14, 2011 Item P1
Business of the City by Motion: Plat of Re-Subdivision for 2408 Orrington Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Assistant Director Community and Economic Development
Dominick Argumedo, Zoning Planner
Subject: Approval of Plat of Re-Subdivision for 2408 Orrington Avenue, former site of
Kendall College
Date: February 7, 2011
Recommended Action
Staff recommends approval of the attached proposed plat of subdivision of the former site of
Kendall College – the block bounded by Orrington Avenue, Colfax Street, Sherman Avenue,
and Lincoln Street and also referred to as 2408 Orrington Avenue – into nineteen single-
family lots as shown in the attached plat dated November 3, 2010. The recommendation to
approve is conditional on the developer committing to construct the alleys as proposed, other
public infrastructure as proposed and the protection and preservation of trees, as proposed.
The Public Alley Construction Agreement to be recorded at the time of recording the plat has
been attached. Also enclosed is the Smithfield Tree Protection Plan submitted on February
7, 2011.
Summary
The applicant, Smithfield Properties, Applegate & Thorne-Thomsen, P.C., seeks to develop
the 3.52 acre site by re-subdividing into19 lots to be improved with single-family detached
homes. Access to the homes would be by dedicated public alley with access points on
Sherman Avenue, Colfax Street and Lincoln Street. Kendall College occupied the site until
approximately 2003. Since then it has been vacant.
Granite Investment Properties, Inc. proposed a similar subdivision in the spring of 2010. The
applicant subsequently withdrew the application before being heard at the March 8, 2010
Planning and Development Committee. The proposal now in front of the City Council is
substantially similar to the March 8, 2010 plat previously under consideration. One minor
difference is that the proposed east/ west alley is now 18’ wide instead 16’ wide. This results
in minor lot adjustment to make up the difference. On Lincoln Street, Lot 1 was 50’ in width;
Memorandum
Page 230 of 354
the new lot 1 is now 49.72’ wide. The remaining lots were 45’ in width. The proposed new
lots are 44.85’ wide.
The lots resulting from the proposed Smithfield Properties subdivision would each be
compliant with the Zoning Ordinance regulations for the R1 Single Family Residential zoning
district requiring a minimum lot size of 7,200 square feet and a minimum lot width of 35 feet.
Proposed lots on Lincoln and Colfax would have typical dimensions of 44.85’ x 164.09’ feet,
and on Orrington of 69.27’ x 106.04’ feet.
Specific plans for construction of any proposed dwellings have not been reviewed; however,
the resulting lots would be sufficient to allow typical improvements of this type to be made in
compliance with zoning regulations. Staff’s forwarding of this subdivision for consideration is
made with the understanding that any land improvements will need a subsequent
determination of compliance.
The property is located in the Northeast Evanston Historic District, and therefore required
review by the Preservation Commission. On September 21, 2010, the Evanston
Preservation Commission reviewed the proposal and subsequently recommended the
subdivision favorably to the City Council.
As required by City Code Section 4-13-1 Approval of Plats, the proposed Plat of Subdivision
has been signed by the Director of Public Works, is in compliance with all applicable
regulations, and has been properly certified by a surveyor. The property to be subdivided
has been certified as free of any unpaid taxes or assessments.
The Site Plan and Appearance Committee reviewed the proposal on January 19, 2011 and
recommended approval. Public Works is reviewing a construction plan for the alleys. The
developer will attach the memorandum to the plat committing to construct the alleys. The
approval of the plat is conditional upon the commitment to construct the alleys, other public
infrastructure required and to protect the trees as indicated by the developer’s plan.
Attachments
Smithfield Tree Protection Plan
Context Map
Proposed Plat of Subdivision
Certificate of Zoning Compliance
Preservation Commission Minutes of September 21, 2010
Legislative History
September 21, 2010 – Preservation Commission voted 8-0 to recommend approval with
conditions of the requested subdivision.
September 11, 2006 – A planned development was approved for this site. The site was
subsequently subdivided consistent with the planned development.
Page 231 of 354
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1818181819SITE BENCHMARKNE BONNET BOLTELEV = 22.44R=21.11I=14.11 E 12"VCPI=13.21 W 12"VCPI=12.79 N 15"VCPI=12.75 S 15"VCPR=22.16N030SCALE 1" = 30’60REMOVAL NOTESCOLFAX STREETLINCOLN STREETORRINGTON AVENUE
SHERMAN AVENUE
ALLEY 2ALLEY 118’ E-E18’ E-E18’ E-E18’ E-ELOT 1LOT 2LOT 3LOT 4LOT 5LOT 6LOT 7LOT 8LOT 9LOT 10LOT 11LOT 12LOT 19LOT 18LOT 17LOT 16LOT 15LOT 14LOT 1318’ PUBLIC ALLEY18’ PUBLIC ALLEYR10’R10’R10’R10’R
1
0
’ REMOVE 39’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 40’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 37’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 48’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 41’ CURB AND GUTTERAND REPLACE WITH DEPRESSEDCURB AND GUTTERREMOVE 41’ CURB AND GUTTERAND REPLACE WITH DEPRESSEDCURB AND GUTTERREMOVE 41’ CURB AND GUTTERAND REPLACE WITH DEPRESSEDCURB AND GUTTERREMOVE 43’ DEPRESSED CURB AND GUTTER AND REPLACE WITH B6.12 CURB AND GUTTERREMOVE 46’ DEPRESSED CURB AND GUTTERAND REPLACE WITH B6.12 CURB AND GUTTER GM10802GM01.DGNNOTES:1. ALL EXISTING ON-SITE ASPHALT PAVEMENT TO BE REMOVED AND HAULED OFF-SITE PRIOR TO START OF ALLEY IMPROVEMENTS.2. CONTRACTOR SHALL PROTECT EXISTING TREES IN THE PARKWAY WITH FENCE THROUGHOUT CONSTRUCTION.3. DRIVEWAYS AND SIDEWALKS TO BE REMOVED FROM THE PARKWAY SHALL BE REPLACED WITH TOPSOIL AND SOD.xxxxxxxxxxxxADJUST ELECTRIC HAND HOLERIM AS NECESSARY5PUBLIC ALLEY PAVEMENT (SEE SHEET TS1 FOR SECTION) CONCRETE SIDEWALK (SEE SHEET TS1 FOR DETAILS) CONCRETE SIDEWALK HC RAMP (SEE SHEET D2 FOR DETAILS) DEPRESSED CURB & GUTTER (SEE SHEET D2 FOR DETAILS)STANDARD PITCH B6.12 CURB AND GUTTER(SEE SHEET D2 FOR DETAILS)CURB AND GUTTER/COURTESY WALK REMOVALASPHALT PAVEMENT REMOVALPAVEMENT REMOVAL (SEE NOTE #3 BELOW)TREES TO BE PROTECTED (SEE DETAIL ON SHEET D1)TREES TO BE REMOVEDGEOMETRIC AND REMOVAL PLANREMOVE EXISTING STRUCTUREABANDON SEWER PIPE IN PLACE, CUTAND CAP AT THE MAIN OR STRUCTURESEWER REMOVAL21111111111111111122222222222228’ SIDEWALK
28’ SIDEWALKxxxxxR10’xxxxxxx1PARKWAY TREE SUMMARYTREES TO BE PROTECTED: 24TREES TO BE REMOVED: 2TOTAL TREES: 261xORORORx2/7/11 UPDATE TREE PRESERVATION INFO.14’" WATERMAIN36" WATERMAIN48" WATERMAIN30" WATERMAIN12" EXISTING COMBINED SEWEREXISTING 36" COMBINED SEWER30" WATERMAIN15" EXISTINGCOMBINED SEWER6" WATER SERVICE LINEEXISTING 36" COMBINEDSEWEREXISTING 10" STORM SEWEREXISTING 12" STORMSEWEREXISTING 24"STORM SEWEREXISTING 12"STORM SEWEREXISTING 12"COMBINED SEWER6" WATERMAINSERVICE LINEEXISTING 12"COMBINED SEWEREXISTING 15"COMBINED SEWEREXISTING 15"COMBINED SEWERCCCCCCCCU12"4"5"E26"24"22"U12"25"MLMLMLML24"10"25"6"ML60"UWWW14"13"48"36"7"-6"WWT OFJOB NO.FILENAME:DATE:SHEET4208.0212/03/1017BOP Sta = 10+00.00EOP Sta = 13+87.5711+0012+0013+00BOP Sta = 10+00.00EOP Sta = 14+12.1811+0012+0013+0014+00Page 232 of 354
Page 233 of 354
Page 234 of 354
Page 235 of 354
DRAFT NOT YET APPROVED
EVANSTON PRESERVATION COMMISSION
MEETING
Lorraine H. Morton Civic Center, Room 2200
2100 Ridge Avenue
Tuesday, September 21, 2010
7:00 P.M.
MINUTES EXCERPT
MEMBERS PRESENT: Ann Dienner, Suzanne Farrand, Emily Guthrie, Kris Hartzell, Dian Keehan,
Garry Shumaker, Scott Utter and Jon Willarson
Associate Members: Mary McWilliams and Anne Earle
MEMBERS ABSENT: Jordan Cramer, Anne McGuire and Jon Pohl
OTHERS PRESENT: Phil Couri, Ramo Perocevic, Steve Friedland, Jackie Grover, Padma Rao,
Bruce Enenbach, Marian Tweedie, Poly Rattner, Susan Regan, Robert Miller,
Chris and Erin Schmidt, Tim Eberline, Linn Floerchinger, Andrew Venamore,
Bernard Black, and Frank Michalski
PRESIDING: Emily Guthrie, Vice-Chair
STAFF: Carlos D. Ruiz
I. CALL THE MEETING TO ORDER
Emily Guthrie, Vice-Chair, called the meeting to order at 7:05 p.m. with a quorum present: Ann Dienner,
Suzanne Farrand, Kris Hartzell, Dian Keehan, Garry Shumaker, Scott Utter and Jon Willarson. Staff:
Carlos Ruiz.
IV. NEW BUSINESS
A. Review & Technical Assistance Committee (R&TA)
1. Former Kendall College Site Resubdivision (NEHD) – New proposed resubdivision of the
former Kendall College site (bounded by Lincoln Street to the north, Colfax Street to the south,
Orrington Avenue to the east, and Sherman Avenue to the west) with 19 single family buildable
lots and alley. [Advisory Review to City Council]
Steve Friedland, attorney representing Smithfield Properties, owner, presented the proposed
resubdivision. The new resubdivision is similar to the Granite Investment properties with 19 single
family lots resubdivision that the Commission recommended to the City Council in January 2010.
One of the differences is the east/ west alley is now being 18’ wide instead 16’ wide. Public Works
required then a no build easement or 1’ into the property line on either side of the alley. The new
resubdivision is a 19 lot subdivision and it is compliant with R-1 zoning. The lots vary from 81,000
S.F. to 73,050 S.F.
The other difference is along Orrington where the lots were extended 2’ in depth affecting the
width of lots on Lincoln and Colfax. For instance, on Lincoln, Lot 1 was 50’ in width; the new lot 1
is now 49.72’ wide. The remaining lots were 45’ in width. The proposed new lots are 44.85’ wide.
Emily Guthrie suggested that less number of lots could maximize the money for the developer. S.
Friedland said larger lots could lead to very large homes that would impact the neighborhood.
Page 236 of 354
Evanston Preservation Commission DRAFT NOT YET APPROVED
September 21, 2010 – Minutes
Page 2
Jackie Grover of 728 Colfax asked how many lots are being proposed on Colfax. S. Friedland
said there are seven proposed lots. J. Grover said there are only 5 homes on the south side of
Colfax. She was concerned with the impact of the proposed smaller lots on her neighborhood.
Padma Rao of 2246 Sherman Avenue said she had submitted her written comments to the
Commission. She asked about the planned development for the site. S. Friedland said the
planned development still exists; Smithfield could proceed under the planned development. The
proposed subdivision is for 19 lot single family homes development, not 21-home development.
Smithfield’s purpose is to sell individual lots. O. Rao said she was concerned with tree protection
and minimization of impervious surface and the mismatch between the proposed smaller lot sizes
and the larger lots on the opposite side on Colfax.
Bruce Enenbach of 802 Clinton Place was concerned with the lot widths; 45’ is too small and is
not in keeping with the character of the neighborhood. He encouraged Smithfield to eliminate one
lot on Colfax and Lincoln.
The Commission acknowledged Tom Gemmell’s comments of 720 Colfax sent via email. T.
Gemmell proposes 16 lots instead of 10 all lots facing Colfax and Lincoln; no lots facing Sherman
or Orrington. T. Gemmell’s primary concern is the proposed lot widths.
Steve Friedland disagreed with the notion that the proposed lot widths are inadequate. He said
there are lots along Colfax to the west of Sherman that 45’ wide. There is no plan for the existing
neighborhood. The proposal is permitted under the zoning ordinance and they are proposing what
is appropriate.
Emily Guthrie asked Carlos Ruiz if the stand of Oak trees on the northeast corner of the block will
be protected if the ordinance (Tree Ordinance) goes into effect after the subdivision is approved.
Carlos Ruiz said the application is for the subdivision only.
Dian Keehan thought the proposed subdivision is an improvement from the planned development.
She liked the lots facing Orrington. She noted that people may buy two lots facing Colfax or
Lincoln. D. Keehan said the subdivision meets the R-1 minimum lot area and the change from
what the Commission approved in January is a couple feet, which are inches along the stretch of
seven lots. Garry Shumaker said the new proposal still meets the same criteria the Commission
evaluated on the last proposed subdivision.
Commission’s Findings
Carlos Ruiz said R&TA recommends the following standards for subdivision/resubdivision:
1. The design of the subdivision, resubdivision or consolidation shall:
(a) Preserve, adaptively use, or otherwise protect the landmark, or area, property, structure, site
or object in the district; and
(c) Not result in blocking or otherwise obstructing, as viewed from a public street or public way,
the critical features of the landmark or area, property, structure, site or object in the district;
and
(e) Not adversely affect traffic patterns, Municipal services, adjacent property values, or the
general harmony of the District.
Gary Shumaker moved to recommend to City Council the subdivision as submitted by Smithfield
Properties for the former Kendall College site because: a) the design of the subdivision will
adaptively reuse or otherwise protect the landmark area of the district in that it is compatible with R-
1 lot size and the proposed lots structure are compatible with the balance of that neighborhood; c) it
does not block or otherwise obstruct the view from the public way of any critical landmark, area or
structure (they are not constructing anything at this time) and e) it does not adversely affect traffic
patterns, Municipal services, adjacent property values, or the general harmony of the District, given
that Zoning has reviewed the subdivision and made their findings known on the alley location.
Also: 2. Alteration, construction, demolition and relocation is consistent with Section 2-9-9
(standards for review of alteration, construction, relocation and demolition). Ann Dienner
seconded the motion. The motion passed. Vote: 8 ayes, 0 nays.
Page 237 of 354
This Document Prepared By
and After Recording Return to:
Steven D. Friedland
Applegate & Thorne-Thomsen
322 S. Green Street
Suite 400
Chicago, IL 60607
PUBLIC ALLEY CONSTRUCTION AGREEMENT
This Pubic Alley Construction Agreement (this “Agreement”) is made as of
____________, 2011, by and between Smithfield Properties XXXII, L.L.C., an Illinois
limited liability company (“Developer”) and the City of Evanston, an Illinois home rule
municipality (the “City”).
RECITALS
A. Developer owns that certain block of property in the City of Evanston
bounded by Lincoln Avenue, Orrington Street, Colfax Street, and Sherman Avenue
which is legally described on Exhibit A attached hereto (the “Block”).
B. Developer applied to the City for a Subdivision of the Block, known as the
Evanston Homes Resubdivision (the “Subdivision”). The City approved the Subdivision
on _______________, 2011. Developer recorded the Subdivision with the Cook County
Recorder of Deeds on ___________, 2011 as Document Number ____________.
C. The Subdivision includes a dedication of a new pubic alley (the “Alley”).
D. The Developer is responsible for paying for and constructing the
improvements to the Alley in accordance with plans and specifications approved by the
City (the “Plans”).
NOW, THEREFORE, in consideration of the mutual promises and agreements
herein contained and other good and valuable consideration, Developer and the City
covenant and agree as follows:
1) Construction of the Alley. Developer covenants and agrees to construct the Alley at
Developer’s sole cost and expense in accordance with the Plans. Subject to the
approval of the Plans by the City, Developer will promptly commence construction of
96231.4 Page 238 of 354
the Alley and diligently proceed to complete such construction, provided that
Developer covenants to complete construction of the Alley in accordance with the
Plans not later than two (2) years after the date the City approves the Plans.
2) License to Construct Alley. The City hereby grants Developer, and Developer’s
contractors, a license to construct the Alley in accordance with the Plans.
3) Insurance. Developer, at its sole cost and expense, shall maintain and keep in effect
and shall cause its contractor’s to maintain and keep in effect, comprehensive
commercial general liability insurance in the minimum amount of $2,000,000,
covering, without limitation, any liability for personal injury, bodily injury (including,
without limitation, death) and property damage arising out of Developer’s acts or
omissions in connection with the construction of the Alley. All general liability
policies of insurance required herein shall name the City as an additional insured.
4) Certificate of Completion. Developer shall request from the City a certificate of
completion ("Certificate of Completion") upon the completion of the Alley in
accordance with the Plans. Within forty-five (45) days after receipt of a written
request by Developer for a Certificate of Completion, the City shall provide
Developer with either the Certificate of Completion or a written statement indicating
in adequate detail how Developer has failed to complete the Alley in conformity with
the Project, or is otherwise in default, and what measures or acts will be necessary, in
the opinion of the City, for Developer to take or perform in order to obtain the
Certificate of Completion. The Certificate of Completion shall be in recordable form,
and shall, upon recording, constitute a conclusive determination of satisfaction and
termination of the covenants in this Agreement with respect to Developer’s
obligations to construct the Alley.
5) Building Permits. Prior to the issuance of the Certificate of Completion, the City
shall have no obligation to issue a building permit for a single family home to be
constructed on the Block.
6) Successors and Assigns. This Agreement shall be binding upon and inure to the
benefit of the parties hereto and their respective successors and assigns.
7) Counterparts. This Declaration may be executed in counterparts, each of which upon
such execution shall be deemed an original.
[Signatures on following pages]
2 Page 239 of 354
SIGNATURE PAGE
Developer and the City have caused this Agreement to be executed and
delivered as of the date first above written.
Developer:
Smithfield XXXII, L.L.C., an Illinois
limited liability company
HARRIS MANAGEMENT, LTD.
By:
Name:
Its: A Manager
NORWOL CORPORATION
By:
Name:
Its: A Manager
The City:
City of Evanston, a home rule unit of local
government located in Cook County, Illinois
By:
Name: Wally Bobkiewicz
Its: City Manager
3 Page 240 of 354
STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of HARRIS
MANAGEMENT, LTD, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of NORWOL
CORPORATION, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
4 Page 241 of 354
5
STATE OF ILLINOIS )
) ss.
COUNTY OF COOK )
I, _____________________, a Notary Public, in and for said County, in the State
aforesaid, DO HEREBY CERTIFY THAT Wally Bobkiewicz, City Manager of the City
of Evanston, is personally known to me to be the same person whose name is subscribed
to the foregoing instrument as such City Manager, appeared before me this day in person
and acknowledged that he signed and delivered said instrument as his own free and
voluntary act and as the free and voluntary act of said company, for the uses and purposes
there set forth.
GIVEN under my hand and official seal, this ____ day of _______________,
2011.
____________________________________
Notary Public
My Commission Expires: ____________________________
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107935.1
EXHIBIT A
LEGAL DESCRIPTION
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For City Council meeting of February 14, 2011 Item P2
Ordinance 11-O-11: Dedication of Public Alleys 2408 Orrington Subdivision
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Assistant Director, Community and Economic Development
Subject: Ordinance 11-O-11, accepting the Dedication of Public Alleys as a
Product of Approval of a Plat of Subdivision for 2408 Orrington, the
Former site of Kendall College
Date: February 7, 2011
Recommended Action
Staff recommends approval conditional upon the developer committing to construct the
proposed alleys as indicated in the attached Public Alley Construction Agreement, to be
recorded with the Plat. The developer also commits to construct other proposed public
infrastructure and protect trees as proposed.
Funding Source:
The cost of constructing alleys for the proposed subdivision is a developer responsibility.
Discussion
Ordinance 11-O-11 accepts the dedication of public alleys included in the proposed plat
of subdivision for 2408 Orrington. If the plat is approved on February 14, 2011 then
Ordinance 11-O11 should be introduced.
Legislative History
A planned development was approved for this site on September 11, 2006. Alleys were
included in the approved site plan. The property owner, Smithfield, now proposes to
develop the site as of right in compliance with R1 zoning. The property was previously
subdivided consistent with the approved planned development in 2006.
Attachments
Ordinance 11-O-11
Public Alley Construction Agreement
Memorandum
Page 244 of 354
1/14/2011
11111111----OOOO----11111111
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Ac cepting the Dedication ofAccepting the Dedication ofAccepting the Dedication ofAccepting the Dedication of a a a a Certain Certain Certain Certain Portion of Portion of Portion of Portion of the Property the Property the Property the Property
LocatedLocatedLocatedLocated between Orrington Avenue between Orrington Avenue between Orrington Avenue between Orrington Avenue, , , , Colfax StreetColfax StreetColfax StreetColfax Street, , , ,
SheSheSheShermanrmanrmanrman Avenue, and Lincoln StreetAvenue, and Lincoln StreetAvenue, and Lincoln StreetAvenue, and Lincoln Street,,,, tttto o o o the City of Evanstonthe City of Evanstonthe City of Evanstonthe City of Evanston
WHEREAS, Smithfield Properties XXXII, LLC (“Smithfield”), seeks to
subdivide the property bounded by Orrington Avenue, Colfax Street, Sherman
Avenue, and Lincoln Street located in the City of Evanston (the “City”) and
commonly known as the former site of Kendall College (the “Subject Property”),
which is legally described in Exhibit A, attached hereto and made a part hereof, into
nineteen (19) lots for future residential development; and
WHEREAS, Smithfield seeks to provide safe vehicular access
between said lots and the aforementioned public streets by dedicating a portion of
the Subject Property to the City for use as public alleys; and
WHEREAS, it is in the best interests of the health, safety, and welfare
of residents of the City to accept the dedication from Smithfield,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City hereby accepts the dedication of the
certain portion of the Subject Property depicted in the attached Plat of Dedication,
attached hereto as Exhibit A and incorporated herein by reference, as public alleys.
SECTION 2: That, within sixty (60) days of the effective date of this
ordinance, Smithfield shall record, at its cost, a certified copy of this ordinance,
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11-O-11
~2~
together with a true and correct plat of said dedication, with the Office of the
Recorder of Deeds in Cook County, Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: That this ordinance shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
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11-O-11
~3~
EXHIBIT A
PLAT OF SUBDIVISION AND DEDICATION
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This Document Prepared By
and After Recording Return to:
Steven D. Friedland
Applegate & Thorne-Thomsen
322 S. Green Street
Suite 400
Chicago, IL 60607
PUBLIC ALLEY CONSTRUCTION AGREEMENT
This Pubic Alley Construction Agreement (this “Agreement”) is made as of
____________, 2011, by and between Smithfield Properties XXXII, L.L.C., an Illinois
limited liability company (“Developer”) and the City of Evanston, an Illinois home rule
municipality (the “City”).
RECITALS
A. Developer owns that certain block of property in the City of Evanston
bounded by Lincoln Avenue, Orrington Street, Colfax Street, and Sherman Avenue
which is legally described on Exhibit A attached hereto (the “Block”).
B. Developer applied to the City for a Subdivision of the Block, known as the
Evanston Homes Resubdivision (the “Subdivision”). The City approved the Subdivision
on _______________, 2011. Developer recorded the Subdivision with the Cook County
Recorder of Deeds on ___________, 2011 as Document Number ____________.
C. The Subdivision includes a dedication of a new pubic alley (the “Alley”).
D. The Developer is responsible for paying for and constructing the
improvements to the Alley in accordance with plans and specifications approved by the
City (the “Plans”).
NOW, THEREFORE, in consideration of the mutual promises and agreements
herein contained and other good and valuable consideration, Developer and the City
covenant and agree as follows:
1) Construction of the Alley. Developer covenants and agrees to construct the Alley at
Developer’s sole cost and expense in accordance with the Plans. Subject to the
approval of the Plans by the City, Developer will promptly commence construction of
96231.4 Page 249 of 354
the Alley and diligently proceed to complete such construction, provided that
Developer covenants to complete construction of the Alley in accordance with the
Plans not later than two (2) years after the date the City approves the Plans.
2) License to Construct Alley. The City hereby grants Developer, and Developer’s
contractors, a license to construct the Alley in accordance with the Plans.
3) Insurance. Developer, at its sole cost and expense, shall maintain and keep in effect
and shall cause its contractor’s to maintain and keep in effect, comprehensive
commercial general liability insurance in the minimum amount of $2,000,000,
covering, without limitation, any liability for personal injury, bodily injury (including,
without limitation, death) and property damage arising out of Developer’s acts or
omissions in connection with the construction of the Alley. All general liability
policies of insurance required herein shall name the City as an additional insured.
4) Certificate of Completion. Developer shall request from the City a certificate of
completion ("Certificate of Completion") upon the completion of the Alley in
accordance with the Plans. Within forty-five (45) days after receipt of a written
request by Developer for a Certificate of Completion, the City shall provide
Developer with either the Certificate of Completion or a written statement indicating
in adequate detail how Developer has failed to complete the Alley in conformity with
the Project, or is otherwise in default, and what measures or acts will be necessary, in
the opinion of the City, for Developer to take or perform in order to obtain the
Certificate of Completion. The Certificate of Completion shall be in recordable form,
and shall, upon recording, constitute a conclusive determination of satisfaction and
termination of the covenants in this Agreement with respect to Developer’s
obligations to construct the Alley.
5) Building Permits. Prior to the issuance of the Certificate of Completion, the City
shall have no obligation to issue a building permit for a single family home to be
constructed on the Block.
6) Successors and Assigns. This Agreement shall be binding upon and inure to the
benefit of the parties hereto and their respective successors and assigns.
7) Counterparts. This Declaration may be executed in counterparts, each of which upon
such execution shall be deemed an original.
[Signatures on following pages]
2 Page 250 of 354
SIGNATURE PAGE
Developer and the City have caused this Agreement to be executed and
delivered as of the date first above written.
Developer:
Smithfield XXXII, L.L.C., an Illinois
limited liability company
HARRIS MANAGEMENT, LTD.
By:
Name:
Its: A Manager
NORWOL CORPORATION
By:
Name:
Its: A Manager
The City:
City of Evanston, a home rule unit of local
government located in Cook County, Illinois
By:
Name: Wally Bobkiewicz
Its: City Manager
3 Page 251 of 354
STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of HARRIS
MANAGEMENT, LTD, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
STATE OF ILLINOIS)
) SS
COUNTY OF COOK )
I, _________________________, a Notary Public in and for said county, DO
HEREBY CERTIFY that _______________, _______________ of NORWOL
CORPORATION, personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he signed and delivered said instrument as his free and voluntary act
for the use and purposes therein set forth.
GIVEN under my hand and official seal this _____day of _________________,
2011.
____________________________________
Notary Public
My Commission Expires: __________________________________
4 Page 252 of 354
5
STATE OF ILLINOIS )
) ss.
COUNTY OF COOK )
I, _____________________, a Notary Public, in and for said County, in the State
aforesaid, DO HEREBY CERTIFY THAT Wally Bobkiewicz, City Manager of the City
of Evanston, is personally known to me to be the same person whose name is subscribed
to the foregoing instrument as such City Manager, appeared before me this day in person
and acknowledged that he signed and delivered said instrument as his own free and
voluntary act and as the free and voluntary act of said company, for the uses and purposes
there set forth.
GIVEN under my hand and official seal, this ____ day of _______________,
2011.
____________________________________
Notary Public
My Commission Expires: ____________________________
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107935.1
EXHIBIT A
LEGAL DESCRIPTION
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For City Council meeting of February 14, 2011 Item P3
Business of the City by Motion: Plat of Subdivision for 12 Milburn Park
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Assistant Director Community and Economic Development
Dominick Argumedo, Zoning Planner
Subject: Approval of Plat of Subdivision for 12 Milburn Park
Date: February 3, 2011
Recommended Action
Staff recommends approval of a subdivision of two lots of record, one zoning lot held in
common ownership, to comply with the zoning ordinance.
Summary
The applicant, Carma McClure, seeks to subdivide two lots of record held under common
ownership that form one zoning lot. The applicant cannot individually sell each lot unless
each lot meets zoning compliance. The applicant proposes to subdivide the site by moving
the north-south line of separation west. This will provide the necessary interior side-yard
setback for the existing single family home located on Lot 1. With this change, Lot 1 and Lot
2 will both comply with the zoning ordinance. The applicant can then sell either lot
individually. This is a recommended condition of approval.
Staff noted at the December 22, 2010 SPAARC meeting that any egress to Lot 2 would need
to come from Milburn Park and not Sheridan Road.
Attachments
Context Map
Proposed Plat of Subdivision
Certificate of Zoning Compliance
December 22, 2010 SPAARC Notes
Memorandum
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12 Milburn Park Context Map
DISCLAIMER: This map and data are provided as-in without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information
Scale 1:891
Made with Evanston's GIS
Printed: Feb 3, 2011 12:09:51 PMPage 258 of 354
APPROVED
SITE PLAN AND APPEARANCE REVIEW COMMITTEE (SPAARC)
MEETING NOTES
December 22, 2010
Attendees:
Committee Members: D. Argumedo, J. Cory, P. D’Agostino, I. Eckersberg, D. Marino,
C. Ruiz
Other Staff: S. Griffin, B. Newman
Presiding Member: D. Marino
A quorum being present, Chair Marino called the meeting to order at 2:32 p.m.
Projects Reviewed:
SPAARC 12 Milburn Park Recommendation to P&D
Proposal to subdivide an improved lot
APPLICATION PRESENTED BY: Carma McClure Owner
GENERAL DISCUSSION:
Ms. McClure presented photos of the property. The following was discussed:
• Proposal to subdivide an improved lot into two lots of record
• Proposed subdivision is compliant with R1 single family residential zoning regulations
• Lots are currently 2 zoning lots but 1 lot of record
• Existing house at 12 Milburn satisfied zoning regulations
• Property is in federal historic district, but not a local historic district
• Ms. McClure wanted to be assured that the lot is buildable to buyer of lot
• Original access on Milburn and Sheridan; curb cut has been removed; future access would
need to be proposed as a separate process
o Future driveway could be compliant as 45% impervious surface is allowed and 38% of
the property has impervious surface
Action:
The Committee voted unanimously to recommend approval of the subdivision.
SPAARC 555 Clark Street Preliminary and Final
Proposal to add and replace roof-top antennae
APPLICATION PRESENTED BY: Craig Schaefer Novation Group, AT&T Agent
GENERAL DISCUSSION:
Mr. Schaefer presented plans for the proposed antennae. The following was discussed:
• Propose to install 12 antennae total, 3 of which are new
SPAARC Meeting Notes – December 22, 2010 Page 1 of 2 Page 259 of 354
o Needed to improve AT&T 4G network
o Antennae to be no taller, with similar profile
o If required, will paint to match existing
o Additional (3) RRU 18” X 18” control boxes to be mounted on penthouse, internally from
existing cabinets
• Proposal is compliant with zoning regulations
Action:
The Committee voted unanimously to approve the preliminary and final plans to install the
antennae on the following conditions:
• That the antennae are painted to match the brick/background
• That the City may request more screening if needed
Other Business:
The meeting notes of the December 8, 2010 meeting were approved by a majority with 1
abstaining.
There being no other business, the meeting adjourned at 2:50 p.m.
The next SPAARC meeting will take place on Wednesday, January 5, 2011 unless otherwise
noted.
Respectfully submitted,
Bobbie Newman
SPAARC Meeting Notes – December 22, 2010 Page 2 of 2 Page 260 of 354
For City Council meeting of February 14, 2011 Item P4
Ordinance 16-O-11: Extension of Time to Obtain a Building Permit at 1200 Davis St
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Assistant Director Community and Economic Development
Dominick Argumedo, Zoning Planner
Subject: Recommendation to approve Ordinance 16-O-11, an amendment to Ordinance
17-O-09, extending the date by 90 days that a building permit must be obtained
Date: February 3, 2011
Recommended Action
Staff recommends approval of Ordinance 16-O-11, an amendment to 17-O-09 to allow for an
additional 90 days for Roycemore School to obtain a building permit. The new deadline will
be June 1, 2011 instead of March 1, 2011.
Summary
Ordinance 17-O-09 amended the zoning map to rezone 1200 Davis Street from O1 Office to
R4 General Residential. The ordinance further granted a special use permit to operate a
private educational institution and variances to for street yard setback and impervious
surface coverage to construct a building addition. The City Council adopted this ordinance on
March 9, 2009. Section 7 of the approved ordinance stated the applicant shall have until
March 1, 2011 to obtain a building permit for the private educational institution at 1200 Davis
Street. The applicant now seeks an extension to June 1, 2011 to obtain a building permit.
Attachments
Ordinance 16-O-11
Applicant Letter Requesting Time Extension
Ordinance 17-O-09
Legislative History
March 9, 2009 – City Council adopted ordinance 17-O-09
January 14, 2009 – Plan Commission and Zoning Board of Appeals make recommendation
to approve zoning map amendment, special use permit and required variances
Memorandum
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For City Council meeting of February 14, 2011 Item P5
Ordinance 17-O-11: Amending Green Building Ordinance
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager
Steve Griffin, Director Community and Economic Development
Catherine Hurley, Sustainable Programs Coordinator
Subject: Ordinance 17-O-11, Codifying and Amending Ordinance 14-O-09
“Green Building Ordinance”
Date: February 7, 2011
Recommended Action:
Staff recommends passage of Ordinance 17-O-11, Codifying and Amending Ordinance
14-O-09, as Amended by Ordinance 124-O-09. This amendment provides for an
alternate compliance with the City’s goal of Leadership in Energy and Environmental
Design (LEED) Silver certification on buildings/construction falling under this regulation.
Funding Source:
N/A
Summary:
The City’s Green Building Ordinance currently calls for all commercial and multi-family
buildings and City-owned or City-financed facilities to employ the US Green Building
Council (USGBC) “LEED for New Construction” rating system for new construction and
renovations greater than 10,000 square feet. At the time the original ordinance was
adopted in 2009, the City decided to measure compliance through the LEED rating
system. Upon adoption of the ordinance, the City Council expressed a desire for staff to
report back on how this Ordinance may impact economic development in the current
economy (see Attached December 8, 2009 memo to City Council).
Since this adoption staff has increased our in-house understanding and expertise on
green buildings. As such staff has completed a review of the ordinance and potential
impacts. The first observation is that the Green Building Ordinance is not codified or
incorporated into the main body of our City code. As a result, Title 4 – Building
Regulations does not have any reference to the Green Building Ordinance.
Memorandum
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Page 2 of 3
In addition, staff has reviewed the current set of LEED Green Building rating systems
and discovered additional rating systems that are applicable to new construction and
major renovations projects. These LEED rating systems have been customized to be
more appropriate for non-commercial and non-residential projects such as schools,
health care facilities and retail projects.
Evanston is currently a leader in encouraging Green Buildings for our major
construction activities. However the current economy clearly points to the need for
every City to pursue their redevelopment goals in a consistent yet flexible manner for all
types of new construction. The Community and Economic Development Department is
working diligently to protect our current business base, as well as attract new
businesses to the City. While some developers view our progressive stance on the
environment as an opportunity, others view it as a competitive disadvantage compared
to neighboring communities. Potential businesses interested in Evanston have
identified the Green Building Ordinance as a specific disincentive to locate here over the
past year.
Staff conducted research to understand how the City’s ordinance compares regionally
and nationwide and reviewed a white paper developed by the Center for Climate
Change Law at the Columbia Law School which reviews municipal green building
ordinances in the United States. Of the 198 municipal green building ordinances
reviewed, only 61 ordinances or 30% contained standards for private construction. In
addition, over 50% of all the ordinances provided some type of exemption with the most
common being an exemption for hardship or infeasibility.
Staff is proposing amendments to the Green Building Ordinance that provide the City
Council with a comprehensive tool that can be used to promote Green Building while
addressing special situations on a case-by-case basis that balance both the
environmental benefit of Green Building with the need to attract and retain businesses.
This framework would allow City Council to provide a reduction in the Requirements of
the Green Building Ordinance but still support the development of Green Projects.
Specific changes to the Green Building Amendment are listed below.
• Add Chapter 25 to Title 4, to be called “Green Building Ordinance”.
• Update language to account for using the LEED rating system which is
applicable to the said project.
• Create a process to allow for consideration and special granting of a reduction in
the requirements of the ordinance for cases where full compliance renders the
project infeasible.
• The reduction in requirements could include a reduced LEED Certification Level
(down from Silver to Certified), allowing the developer to submit verification of
LEED credits to the City in stead of going for full USGBC certification or allowing
for a lower number of LEED points below the Certified Level. In this case, the
developer would also submit credit verification information to the City.
• In any case where the developer would not go for full USGBC Certification but
submit documentation to the City, the City would charge a fee for reviewing the
submittal from the developer which would equal 75% of the USGBC certification
fee, payable to the Sustainable Evanston Fund.
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Page 3 of 3
Legislative History:
The Green Building Ordinance 14-O-09 was introduced to Evanston City Council on
June 8, 2009 and was adopted on October 26, 2009. On December 14, 2009
Ordinance 124-O-09 Amending Ordinance 14-O-09 is adopted by Evanston City
Council.
Attachments:
Ordinance 17-O-11
December 8, 2009 memo to City Council
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2/8/2011
17171717----OOOO----11111111
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Cod ifying and Amending Ordinance 14-O-09,
as Amended by Ordinance 124-O-09,
by Enacting a New Title 4, Chapter 25 of the City Code,
“Green Building Ordinance”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Title 4 of the Evanston City Code of 1979, as
amended, is hereby further amended by enacting a new Chapter 25 thereof,
"Green Building Ordinance", to read as follows:
4-25-1: PURPOSE:
The purpose of this Chapter is to promote the public health, safety, and welfare
by requiring that certain new construction projects, and the renovation of certain
existing buildings, within the City of Evanston, employ sustainable design
practices and/or building materials to promote energy conservation and improve
environmental quality.
4-25-2: DEFINITIONS:
For the purpose of this Chapter, unless the context requires otherwise, the
following terms shall have the following meanings:
ADDITION: Any portion added to an existing building.
BUILDING OFFICIAL: The City Manager or his/her designee.
COMMERCIAL: All uses as defined and included in the scope of the International
Building Code as adopted by the City.
ESBMIR: The City of Evanston Sustainable Building Measures for Interior
Renovations.
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~2~
INTERIOR RENOVATION: Interior alteration, including remodeling, rehabilitation,
or work otherwise contained mainly within the interior of a structure; this shall not
include work for the sole purpose of improving a building system, such as HVAC,
electrical, or plumbing.
LEED: The USGBC Leadership in Energy and Environmental Design Green
Building Rating System™.
SQUARE FEET: The gross square footage being constructed or renovated as
listed on the building permit.
USGBC: The United States Green Building Council.
4-25-3: NEW CONSTRUCTION AND ADDITION REQUIREMENTS:
New construction and additions ten thousand square feet (10,000 sq. ft.) or
greater to City-owned or fully or partly City-financed buildings, and new
construction and additions 10,000 square feet or greater to all commercial and
multi-family buildings, shall employ the version of the LEED for New Construction
and Major Renovations (“LEED-NC”) Rating System applicable to said project in
effect one hundred eighty (180) days prior to the date of application for a building
permit, and shall achieve the following level of LEED certification:
(A) for City-owned or City-financed facilities: Silver Rating or higher;
(B) for all commercial and multi-family buildings: Silver Rating or higher.
4-25-4: INTERIOR RENOVATION REQUIREMENTS:
Interior renovations of all City-owned or City-financed facilities, all commercial
buildings, and all multi-family buildings shall:
(A) employ the version of the LEED for Commercial Interiors (“LEED-CI”)
Rating System applicable to said project in effect one hundred eighty
(180) days prior to the date of application for a building permit and that
each project shall achieve Silver Rating or higher of LEED certification; or
(B) employ the version of the ESBMIR, included herein as Appendix A to this
Chapter, in effect one hundred eighty (180) days prior to the date of
application for a building permit and that each project shall employ no
fewer than:
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~3~
1. three (3) ESBMIR measures for projects less than five thousand
square feet (5,000 sq. ft.);
2. five (5) ESBMIR measures for projects five thousand square feet
(5,000 sq. ft.) to twenty thousand square feet (20,000 sq. ft.);
3. seven (7) ESBMIR measures for projects greater than twenty
thousand square feet (20,000 sq. ft.).
4-25-5: REQUIREMENT REDUCTIONS:
A developer who presents clear and convincing financial evidence to the
Planning and Development Committee of the City Council that full compliance
with Sections 3 and/or 4 of this Chapter would render the proposed project
financially infeasible may seek a reduction in the requirements as to render the
project financially feasible. If a developer requests such a reduction, he/she shall
provide a detailed explanation that demonstrates the financial infeasibility of full
compliance with said requirements. If the Committee votes to recommend such
a reduction, the City Council shall consider, at its next regularly-scheduled
meeting, an ordinance that grants said reduction and specifies how the developer
shall comply with the terms of Sections 3 and/or 4 of this Chapter.
4-25-6: DEVELOPER MEETINGS:
The City shall meet with developers of projects that will be covered by the terms
of this Chapter to discuss possible incentives, including expedited plan review or
financial assistance for the costs that may be associated with such a LEED
Certified Silver project. Such meetings shall occur prior to any such developer
making a permit application.
4-25-7: SUBMISSIONS:
(A) Any developer who proposes a project that, pursuant to this Chapter,
must will be LEED-certified LEED Silver or higher, shall submit to the
Building Official, as a required part of any application for a building
permit related to the project:
1. a proposed USGBC LEED credit checklist, signed by an
accredited LEED Professional, that identifies the LEED credits the
developer intends to pursue for the project, the parties responsible
for each credit, and a brief description of how each credit shall be
earned; and
2. documentation that said project has been registered with USGBC.
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~4~
(B) Any developer who proposes an interior renovation project that proceeds
pursuant to Section 4-(B) hereof employs ESBMIR instead of LEED shall
submit to the Building Official, as a required part of any application for a
building permit related to the project, a completed ESBMIR checklist that
identifies the sustainable building measures the applicant shall employ.
(C) Any developer who proposes a project that, pursuant to Section 5 of this
Chapter, receives a reduction that reduces the number of LEED credits
required below the minimum number required for LEED certification, shall
submit a revised USGBC LEED Credit Checklist and documentation that
indicates the LEED credits the project shall pursue and a fee equal to
seventy-five percent (75%) of the fee USGBC would require to review the
project, to offset staff time to review the submission, which, but for the
reduction, would be reviewed by the USGBC instead of City staff.
4-25-8: POST-CONSTRUCTION REVIEW:
(A) For any project that must be is LEED-certified LEED Silver or higher
pursuant to this Chapter, the developer shall submit to the Building
Official a completed USGBC LEED Design Phase Review Approval letter
before the Building Official may issue a Final Certificate of Occupancy
(“FCO”) for the project. The Building Official may request documentation
related to the LEED credits earned prior to issuing the FCO.
(B) For any interior renovation project that proceeds employs ESBMIR
measures pursuant to Section 4-(B) of this Chapter, the developer shall
submit sufficient to the Building Official, as a required part of any
application for a building permit related to the project, a completed
ESBMIR checklist that identifies the sustainable building measures the
applicant shall employ. The Building Official shall require documentation to
the Building Official for him/her to ascertain which of measures the
developer actually employed and before the Building Official may issue a
Final Certificate of Occupancy (“FCO”) for the project. The Building
Official may withhold a Final Certificate of Occupancy (“FCO”) if fewer
measures were employed than required by Section 4-(B) of this Chapter.
(C) For any project that receives a reduction pursuant to Section 5 of this
Chapter that reduces the number of LEED credits required below the
minimum number required for LEED certification, the developer shall
submit to the Building Official a USGBC LEED Credit Checklist and
supplemental documentation that indicates the LEED credits the project
pursued before the Building Official may issue a Final Certificate of
Occupancy (“FCO”) for the project. The Building Official may request
additional related documentation prior to issuing the FCO.
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17-O-11
~5~
4-25-9: PENALTIES:
(A) USGBC-Certified Projects:
1. For any project that must be is LEED-certified LEED Silver or
higher pursuant to this Chapter, the developer of said project shall
demonstrate compliance with the applicable LEED requirements
this Chapter by means of an independent report provided by the
USGBC. Should a project fail to obtain the required LEED
certification, the developer of said project, or its agents,
successors, or assigns, shall owe the City a penalty to be
calculated by the following formula:
P = [(LSM-CE) / LSM] x CV x 0.75%
P is the Penalty in dollars; LSM is the minimum credits needed to
earn a LEED Silver rating, or LEED Silver Minimum; CE is the
number of Credits Earned as documented in the USGBC report;
and CV is the Construction Value as set forth in the building permit
for the project.
(B) 2. Any such developer shall have two (2) years from the date of the
issuance of the project’s FCO temporary certificate of occupancy to
supply to the Building Official the independent report from the
USGBC certifying the project’s LEED certification. Should any such
developer fail to submit such a report in the time allowed, it shall
owe the City a penalty calculated pursuant to Section 9-(A)-1 of this
Chapter with a CE equal to zero (0).
(C) 3. If there is a dispute as to whether the project has complied with the
applicable requirements set forth in Section 2 and/or 3 this Chapter,
or if the developer requires more time, the developer may appeal to
the City Manager or his/her designee. The City Manager may
reduce a penalty in whole or in part for good cause shown, taking
into consideration the failure to comply with said requirements and
the project’s impact on the City.
(B) Reduced LEED Credit Projects:
1. For any project that receives a reduction pursuant to Section 5 of
this Chapter that reduces the number of LEED credits required
below the minimum number required for LEED certification, the
developer of said project shall demonstrate compliance with this
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17-O-11
~6~
Chapter. Should a project fail to demonstrate the required LEED
certification, the developer of said project, or its agents,
successors, or assigns, shall owe the City a penalty to be
calculated by the following formula:
P = [(RM-CE) / RM] x CV x 0.75%
P is the Penalty in dollars; RM is the minimum number of LEED
credits required by City Council pursuant to a reduction, or
Reduced Minimum; CE is the number of Credits Earned as
documented; and CV is the Construction Value as set forth in the
building permit for the project.
2. Any such developer shall have six (6) months from the date of the
issuance of the project’s temporary certificate of occupancy to
supply to the Building Official the documentation that demonstrates
the project’s compliance with this Chapter. Should any such
developer fail to submit such a report in the time allowed, it shall
owe the City a penalty calculated pursuant to Section 9-(B)-1 of this
Chapter with a CE equal to zero (0).
3. If there is a dispute as to whether the project has complied with the
applicable requirements set forth in this Chapter, or if the developer
requires more time, the developer may appeal to the City Manager
or his/her designee. The City Manager may reduce a penalty in
whole or in part for good cause shown, taking into consideration the
failure to comply with said requirements and the project’s impact on
the City.
(C) ESBMIR Projects:
1. For any interior renovation project that employs ESBMIR pursuant
to this Chapter, the developer of said project shall demonstrate
compliance with this Chapter. Should a project fail to demonstrate
the required number of ESBMIR measures, the developer of said
project, or its agents, successors, or assigns, shall owe the City a
penalty to be calculated by the following formula:
P = [(EM-MU) / EM] x CV x 0.75%
P is the Penalty in dollars; EM is the minimum number of ESBMIR
Measures required; MU is the number of ESBMIR Measures used
as documented, or Measures Used; and CV is the Construction
Value as set forth in the building permit for the project.
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17-O-11
~7~
2. Any such developer shall have six (6) months from the date of the
issuance of the project’s temporary certificate of occupancy to
supply to the Building Official the documentation that demonstrates
the project’s compliance with this Chapter. Should any such
developer fail to submit such a report in the time allowed, it shall
owe the City a penalty calculated pursuant to Section 9-(C)-1 of this
Chapter with an MU equal to zero (0).
3. If there is a dispute as to whether the project has complied with the
applicable requirements set forth in this Chapter, or if the developer
requires more time, the developer may appeal to the City Manager
or his/her designee. The City Manager may reduce a penalty in
whole or in part for good cause shown, taking into consideration the
failure to comply with said requirements and the project’s impact on
the City.
(D) The City shall invest any monies collected pursuant to this Section in a
fund, established hereby, to be called the Sustainable Evanston Fund (the
“Fund”). Monies deposited in the Fund shall be used exclusively to
support the City’s Office of Sustainability, provide technical assistance and
plan review for proposed green buildings, support education, training and
outreach to the public and private sectors on green building practices, and
other initiatives designed to support environmental sustainability. The City
Manager shall administer the Fund in accordance with the City’s
investment policy.
4-25-10: HISTORIC PRESERVATION:
The terms of this Chapter shall neither limit nor prohibit the applicability of the
terms of Title 2, Chapter 9 of the City Code, as amended (the “Historic
Preservation Ordinance”), to any construction or renovation project.
4-25-11: RECOMMENDATIONS:
The City encourages ongoing training regarding green building practices for all
City project managers, operation staff, and maintenance staff who supervise
building design, construction, and operations, and the application of LEED
criteria sustainable building practices to any construction or renovation project
not subject to this Chapter, whenever such application is practicable
4-25-12: SEVERABILITY:
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17-O-11
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If any provision of this Chapter or application thereof to any person or
circumstance is held unconstitutional or otherwise invalid, such invalidity shall not
affect other provisions or applications of this Chapter that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this Chapter is severable.
APPENDIX A: Evanston Sustainable Building Measures for Interior Renovations
Each bullet point below shall count for one measure unless otherwise noted
below. Applicants may choose measures from various categories or several
from one category.
Stormwater Management:
• All hardscape no less than 50% permeable.
Water Use:
• All plumbing fixtures - use WaterSense labeled as applicable.
• Install a greywater or stormwater harvesting system.
Lighting:
• Install automatic daylighting controls in no less than 50% of interior spaces
within 15 feet of perimeter.
• Exceed the Lighting Power Density (LPD’s) of the current City of Evanston
Energy Code by no less than 5%. Compliance to be shown using
COMcheck.
Mechanical:
• All warm air combustion furnaces: minimum Annual Fuel Utilization
Efficiency (AFUE) of 90%.
• All Air Conditioners and Condensing Units < 65,000 btu/h: minimum SEER
rating of 15.
• All Electronically Operated Unitary Air Conditioners and Condensing Units
> 65,000 btu/h: minimum EER rating of 12.
• Commission the mechanical and lighting systems in accordance with
ASHRAE guideline 0.
• Provide mechanical, lighting and miscellaneous electrical system
monitoring with the capability to log the data for a minimum of 1 year.
• Perform Retro Commissioning under the Energy Star program for existing
commercial building guidelines.
• Provide for 3% of the building annual energy use with onsite renewable
energy production.
• Register and obtain Building Operator Certification via the Midwest Energy
Efficiency Alliance (MEEA) Program.
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17-O-11
~9~
Building Enclosure:
• Exceed the prescriptive envelope provisions of current City of Evanston
Energy Code by no less than 17.5%. Compliance shall be shown using
COMcheck.
• Exceed the prescriptive envelope provisions of current City of Evanston
Energy Code by no less than 35%. Compliance shall be shown using
COMcheck. (Worth 2 measures)
• Install an Energy Star-compliant roof.
• Provide a vegetative roof over no less than 20% of the roof area.
Materials and Resources:
• Building reuse – maintain no less than 75% of existing walls, floors and
roof.
• Building reuse – maintain no less than 50% of non-shell elements.
• No less than 75% of all new wood to be Forest Stewardship Council (FSC)
certified.
• Reuse of resources – no less than 10% of project materials (sell, donate,
reuse)
a. Non-code windows for non-conditioned space;
b. Lumber, wood scraps, reusable forms;
c. Unused supplies;
d. Fixtures and appliances.
• Use of recycled content materials – no less than 10% of project materials.
• Use of recycled content materials – no less than 20% of project materials.
(Worth 2 measures)
• Local/Regional Materials – No less than 10% of project materials or
products that have been extracted, harvested or recovered, as well as
manufactured, within 500 miles of the project site.
• Use 40 – 50 year material rated for roof replacements.
• Rapidly Renewable Materials - no less than 2.5% of the project.
Interior Finishes:
• Use low VOC finishes (Worth 1 measure for every 2 of the following):
a. All paints and coatings;
b. All field applied adhesives;
c. All carpeting;
d. All furniture systems - Greenguard Certified;
e. All composite wood shall be free from urea-formaldehyde.
SECTION 2: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
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17-O-11
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SECTION 3: That this ordinance shall be in full force and effect
from and after its passage, approval, and publication in the manner
provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, City Attorney
Page 286 of 354
For the City Council Meeting of December 14, 2009 Item # H2
For Introduction
To: Honorable Mayor and Members of the City Council
Green Building Ordinance Committee
From: Wally Bobkiewicz, City Manager
Jill Chambers, Assistant Director Community Development
Carolyn Collopy, Sustainable Programs Coordinator
Subject: Ordinance 124-O-09 Amending Ordinance 14-O-09, Commonly Known as
the “Green Building Ordinance”
Date: December 8, 2009
Recommended Action: Staff and the Green Building Ordinance Committee recommend
approval of proposed Ordinance 124-O-09, amending Ordinance 14-O-09 the Green
Building Ordinance.
Funding Source: N/A
Summary: On October 26, 2009, City Council passed the Green Building Ordinance,
Ordinance 14-O-09, requiring all new construction greater than 10,000 square feet in
Evanston be certified LEED Silver by the US Green Building Council (USGBC). The
Council requested that a Green Building Ordinance Committee be established to
develop sustainability requirements for interior renovations not included in the
Ordinance as passed.
The committee appointed by Mayor Tisdahl unanimously recommends the attached
amended Green Building Ordinance, which defines a variety of sustainable measures
for interior renovations with minimum requirements based on project size. The
committee believes this approach allows the applicant flexibility while supporting the
City’s commitment to sustainable building practices in Evanston.
In addition, the committee discussed reducing the requirements for new construction
greater than 10,000 square feet to a rating of LEED Certified rather than LEED Silver.
A consensus on changing the existing requirements was not reached. Committee
members did agree, however, that a staff report from the Building Department at the
end of the first year of implementation of this Ordinance would be a critical measure in
determining the impact on development in Evanston.
Memorandum
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For City Council meeting of February 14, 2011 Item P6
Ordinance 7-O-11: Special Use for a Type 2 Restaurant at 824 Clark Street
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Assistant Director Community and Economic Development
Dominick Argumedo, Zoning Planner
Subject: Ordinance 07-O-11 Granting a Special Use for a Type 2 Restaurant at 824
Clark Street in the D2 Downtown Retail Core Zoning District
Date: January 25, 2011
Recommended Action
Staff and the Zoning Board of Appeals recommend the adoption of ordinance 07-O-11,
granting a special use permit for the operation of a type 2 restaurant at 824 Clark Street. ZBA
recommends allowing the proposed business to operate until, 2 AM on Friday and Saturday
nights, while Staff recommends that the store operate until midnight on Friday and Saturday
nights, due to nearby residential development, with deliveries allowed until 1 AM.
Summary
Felipe Caro, on behalf of Evanston Benson LLC property owner, applies for a special use
permit at 824 Clark Street to operate a type 2 restaurant, “Picante Taqueria”. The proposed
restaurant would operate as follows:
• Products Offered: Standard Mexican Taqueria fare
• Hours of Operation: Monday –Thursday: 11AM-2AM
Friday-- Saturday: 11AM-3AM
Sundays: 11AM-Midnight
• Deliveries: Three-four times per week via the alley to the east; trucks
will park there, unload and be carted to the store.
• Employment: Five per shift
• Floor Plan: Seating for 20 dine in patrons.
Memorandum
Page 288 of 354
The Zoning Board of Appeals recommends the following conditions:
• That development of the property be in compliance with documents on file and
testimony before the ZBA;
• That the applicant adhere to the City’s litter and garbage collection plans; and
• That the store hours be limited from 6AM until midnight Sunday -Thursday; 6AM-
2AM Friday and Saturday.
Legislative History
January 4, 2011 – ZBA voted 4-0 to recommend approval with conditions of the requested
special use permit.
January 24, 2011 -- Ordinance 7-O-11 was introduced at the 01-24-11 City Council meeting.
Attachments
Ordinance 07-O-11
Context Map
Floor Plan
Sample Menu
ZBA Staff Report
ZBA Findings Letter
Page 289 of 354
1/6/2011
7-O-11
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant
Located at 824 Clark Street in the
D2 Downtown Retail Core Zoning District
(“Picante Taqueria, Inc.”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on October
5, 2011, pursuant to proper notice, to consider case no. 10ZMJV-0115, an
application by Felipe Caro (the “Applicant”), lessee, with permission from
Evanston Benson LLC, owner of the property legally described in Exhibit A,
attached hereto and made a part hereof, commonly known as 824 Clark Street
(the “Subject Property”) and located in the D2 Downtown Retail Core Zoning
District, for a Special Use Permit to establish, pursuant to Subsection 6-11-3-4 of
Title 6 of the Evanston City Code, 1979, as amended, (“the Zoning Ordinance”),
a Type 2 Restaurant, “Picante Taqueria, Inc.”, on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other
evidence, made a written record and written findings that the application for a
Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in
Section 6-3-5 of the Zoning Ordinance and recommended City Council approval
thereof; and
WHEREAS, at its meeting of January 24, 2011, the Planning and
Development Committee of the City Council (“P&D Committee”) considered and
adopted the ZBA’s record and findings and recommended City Council approval
thereof; and
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7-O-11
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WHEREAS, at its meeting of February 7, 2011, the City Council
considered and adopted the respective records, findings, and recommendations
of the ZBA and P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and
made a part hereof.
SECTION 2: That the City Council hereby approves the Special
Use Permit for a Type 2 Restaurant on the Subject Property as applied for in
case no. 10ZMJV-0115.
SECTION 3: That, pursuant to Subsection 6-3-5-12 of the Zoning
Ordinance, the City Council hereby imposes the following conditions on the grant
of a Special Use Permit, violation of any of which shall constitute grounds for
revocation thereof pursuant to Subsection 6-3-11-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall
develop and use the Subject Property in substantial compliance with: all
applicable legislation; the testimony and representations of the Applicant
to the ZBA, the P&D Committee, and the City Council; and the approved
plans and documents on file in this case.
B. Litter Collection Plan: The Applicant shall implement and adhere to a
Litter Collection Plan that requires the policing of an area located within a
radius of two hundred fifty feet (250’) of the Subject Property. The
Applicant shall police this area at least once every three (3) hours during
the hours the Special Use is in operation and shall keep it free of all litter,
from any source. For the purpose of this ordinance, “litter” shall include,
but is not limited to: food, food waste, and beverages; solid waste,
including paper, wrappings, containers, cardboard, napkins, straws,
utensils, plates, cans, glass, crockery, cigarette butts, ashes and similar
materials; animal waste and dead animals; yard clippings and leaves; and
all other waste materials which, if thrown or deposited as herein
prohibited, may create a danger to public health, safety, or welfare.
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7-O-11
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C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject
Property shall provide and maintain, on the Subject Property, exterior litter
receptacles, in sufficient number and type, and with collections therefrom
of sufficient number and frequency, in the City’s judgment, to contain, with
lids tightly shut, all litter emanating from operation of the Special Use
authorized hereby. Litter shall be collected no less than three (3) times
per week, including collections on Sundays as necessary, in the City’s
judgment, to comply with this condition. All litter receptacles shall be
maintained in a clean condition with tight-fitting lids, and shall be placed
on Code-compliant surfaces. The owner of the Subject Property shall
provide adequate space at the rear of and on the Subject Property to
accommodate the litter receptacles and collections required. Within seven
(7) days of written notice from the City to do so, the Applicant and/or the
owner of the Subject Property shall modify the number of litter receptacles
and/or the number of collections therefrom, as directed by the City.
D. Hours of Operation: The Applicant shall not operate the Type 2
Restaurant authorized by the terms of this ordinance except between:
6:00 a.m. and midnight on any Sunday, Monday, Tuesday, Wednesday or
Thursday; 6:00 a.m. and 2:00 a.m. on any Friday or Saturday.
SECTION 4: That, when necessary to effectuate the terms,
conditions, and purposes of this ordinance, “Applicant” shall be read as
“Applicant’s agents, assigns, and successors in interest.”
SECTION 5: That, before it may operate the Special Use
authorized by the terms of this ordinance, the Applicant shall record, at its cost, a
certified copy of this ordinance with the Cook County Recorder of Deeds.
SECTION 6: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 7: That if any provision of this ordinance or application
thereof to any person or circumstance is ruled unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or provision, and
each invalid provision or invalid application of this ordinance is severable.
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7-O-11
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SECTION 8: That this ordinance shall be in full force and effect
from and after its passage, approval, and publication in the manner
provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
Page 293 of 354
7-O-11
~5~
EXHIBIT A
LEGAL DESCRIPTION
THE WEST 100 FT. OF LOTS 18, 19 AND LOT 17, EXCEPT THE EAST 55.19 FT. OF THE
NORTH ½ THEREOF IN NORTHWESTERN UNIVERSITY RESUBDIVISION OF BLOCK 17 IN
EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH,RANGE 14, EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY,ILLINOIS.
PIN: 11-18-126-018-0000
COMMONLY KNOWN AS: 824 Clark Street, Evanston, Illinois.
Page 294 of 354
824 Clark Street Context MapDISCLAIMER: This map and data are provided as-in without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more informationScale 1:1,232Made with Evanston's GISPrinted: Jan 12, 2011 11:44:18 AM824 Clark St.Page 295 of 354
Page 296 of 354
Page 297 of 354
Page 298 of 354
To: Zoning Board of Appeals
From: Dominick Argumedo, Zoning Planner
Subject: 824 Clark Street, 10ZMJV-0115, City Council Determining Body
Date: December 30, 2010
Notice—Published in the December 16, 2010 Evanston Review:
Felipe Caro, on behalf of Benjamin Kadish property owner, applies for a special use permit at
824 Clark Street in order to open a type 2 restaurant, “Picante Taqueria Inc. 824 Clark Street is
located in the D2 Downtown Retail Core zoning district that requires a special use permit for any
type 2 restaurant to operate. The Zoning Board of Appeals makes a recommendation to the City
Council, the final determining body for this case.
Site Background:
A Jimmy John’s restaurant previously occupied the site before relocating to Sherman
Avenue. The site does not currently have customer bathrooms, as per the floor plan and
discussions with the Building Division; the restaurant proposes bathrooms to bring the
site into compliance.
The applicant proposes to operate as follows:
• Products Offered: Standard Mexican Taqueria fare
• Hours of Operation: Monday –Thursday: 11AM-2AM
Friday-- Saturday: 11AM-3AM
Sundays: 11AM-Midnight
• Deliveries: Three-four times per week via the alley to the east; trucks
will park there, unload and be carted to the store.
• Employment: Five per shift
• Floor Plan: Seating for 20 dine in patrons.
Ordinances Identified for Requested Variance Relief:
6-11-3 : D2 Downtown Retail Core District
6-11-3-4 SPECIAL USES: The following uses may be allowed in the B1 district,
subject to the provisions set forth in section 6-3-5 of the Zoning Ordinance:
Restaurant -type 2
(Among other uses listed)
Land Use Definitions:
RESTAURANT, TYPE 1: An establishment in which the principal use is the service of
prepared food and beverages for consumption on the premises. All service of prepared
Memorandum
Page 299 of 354
food and beverages for consumption on the premises shall require customers to order
at a table, booth, or dining counter with service by a waiter or waitress at said table,
booth, or dining counter and shall also require the use of reusable (nondisposable)
flatware and dishware. Drive-through facilities are prohibited.
RESTAURANT, TYPE 2: An establishment in which the principal use is the service of
prepared food and/or beverages for consumption on and/or off the premises and that is
not a "restaurant, Type 1" as defined herein. This definition shall not include
establishments where incidental prepared food and beverage service is accessory to a
bakery, food establishment, convenience store, food store establishment, meat market,
or similar principal use nor shall it include cafeterias that are accessory to hospitals,
colleges, universities, schools or other similar principal uses.
Site Plan and Appearance Review Committee (SPAARC) Discussion and
Recommendation:
Due to concern about quorum, the December 29, 2010 SPAARC hearing was canceled.
However, Staff did speak to relevant departments concerning this project whose
comments are listed below.
• Building: No concerns now that the addition of compliant bathrooms will be
installed
• Public Works: No concerns about deliveries using the east. Staff recognizes that
not all business have a rear alley to access, and parking in the alley would be far
less an impact than potentially double parking in front of the store.
• Preservation: No comment.
Comprehensive Plan and Other Specifications:
The 2000 Comprehensive Plan classifies 824 Clark Street into the “Central Business
District” designation. The Comprehensive Plan defines the area as follows; “A mixture of
office, retail, entertainment, institutional and residential uses.” The Comprehensive Plan
further defines this portion of Clark Street as a Distributor Street; “These streets
distribute traffic to businesses and parking.”
Special Use Standards:
For the ZBA to recommend that City Council grant a special use, the ZBA must find
that the proposed special use:
a) is one of the listed special uses for the zoning district in which the
property lies;
b) complies with the purposes and policies of the Comprehensive General
Plan and the Zoning Ordinance;
c) does not cause a negative cumulative effect in combination with
existing special uses or as a category of land use;
d) does not interfere with or diminish the value of property in the
neighborhood;
e) is adequately served by public facilities and services;
f) does not cause undue traffic congestion;
g) preserves significant historical and architectural resources;
h) preserves significant natural and environmental resources; and
Page 300 of 354
i) complies with all other applicable regulations.
Staff Comment:
If the ZBA recommends approval of the application to City Council, Staff further
recommends the following conditions on the requested Special Use permit:
a. Applicant shall develop the property in compliance with documents on file and
testimony before the ZBA (10ZMJV-0115)
b. Litter Collection Plan:
1. The operator shall adhere to a Litter Collection Plan, requiring
the policing of an area located within a 250-foot radius of the
building in which the use is located. This area shall be policed
once every three hours during the hours the use is in operation
and shall be kept free of all litter, including, but not limited to;
food, beverages, napkins, straws, containers, bags, utensils,
plates, cups, bottles, cans, and all other litter of any type
emanating from any source. The operator of the convenience
store shall comply with the Litter Collection Plan. This
Ordinance shall prevail over any inconsistent or contrary
provisions in the Plan.
1. For the purpose of this Ordinance, “litter” shall include, but is not
limited to: putrescible animal and vegetable waste resulting
from the handling, preparation, cooking, and consumption of
food; other putrescible waste, including animal waste, dead
animals, yard clippings and leaves; nonputrescible solid waste,
including rubbish, ashes, street cleanings, abandoned
automobiles, solid business, commercial, and industrial wastes,
paper, wrappings, cigarettes, cardboard, tin cans, glass,
bedding, crockery and similar materials; and all other waste
materials which, if thrown or deposited as herein prohibited,
may create a danger to public health, safety, or welfare.
c. Garbage Pick Up
1. The owner of the property shall maintain on the subject property
exterior litter receptacles of a number and type adequate, in the City’s
judgment, and with collections there from of sufficient frequency, also
in the City’s judgment, to contain, with lids tightly shut, all litter
emanating from operation of the use, and all litter collected pursuant to
the Litter Collection Plan. Collections shall be a minimum of three (3)
times a week, including collections on Sundays to the extent
necessary, in the City’s judgment, to comply with this condition. All
litter receptacles shall be maintained in a clean condition with tight-
fitting lids and shall be placed on Code-compliant surfaces. The owner
of the subject property shall provide adequate space at the rear of and
on the subject property to accommodate the litter receptacles and
collections required.
2. Within seven (7) days of written notice from the City to do so, the
number of litter receptacles, and/or the number of collections from
each shall be increased or modified in accordance with the City’s
directive.
d. As the site exists near an area of mixed residential/retail commerce, daily
Page 301 of 354
hours of operation shall be limited to 6AM- 12:00 AM (midnight). As with
other special use permits, the ZBA may wish to extend delivery hours until
1 AM on Friday and Saturday nights.
e. Employees that drive to work shall not use city on-street metered parking,
but use public parking garages.
Page 302 of 354
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
after conducting a public hearing on January 4, 2011, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
__X__Met _____Not Met
4-0 Vote
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
__X___Met _____Not Met
4-0 Vote
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
__X___Met _____Not Met
4-0 Vote
(D) It does not interfere with or diminish the
value of property in the neighborhood; __X___Met _____Not Met
4-0 Vote
(E) It can be adequately served by public
facilities and services __X___Met _____Not Met
4-0 Vote
(F) It does not cause undue traffic congestion;
__X___Met _____Not Met
4-0 Vote
Case Number: 10ZMJV-0076
Address or
Location:
824 Clark Street
Applicant: Felipe Caro
Proposed
Special Use:
Restaurant Type 2
Page 303 of 354
(G) It preserves significant historical and
architectural resources; _____Met _____Not Met
N/A
(H) It preserves significant natural and
environmental features; and _____Met _____Not Met
N/A
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
__X___Met _____Not Met
4-0 Vote
and, based upon these findings, and upon a vote
__4__ in favor & __0_ against
recommends to the City Council
___ approval without conditions
__X_ approval with conditions specifically:
• That development of the property be in compliance with documents on file
and testimony before the ZBA;
• That the applicant adhere to the City’s litter and garbage collection plans; and
• That the store hours be limited from 6AM until midnight Sunday -Thursday;
6AM-2AM Friday and Saturday.
____ denial of the proposed special use.
__________________________________________ Date: _____________
Robert Creamer
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
___x__ Robert A. Creamer __x__ ___
___x__ Mary Beth Berns __x__ ___
______ Scott Gingold _____ ___
______ Beth McLennan _____ ___
___x__ Matt Rodgers __x__ ___
___x__ Lori Summers __x__ ___
_____ Michael Sutton _____ ___
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For City Council meeting of February 14, 2011 Item H1
Business of the City by Motion: Township Bills and Payroll
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Mary Johns, Director Library Services
Subject: Township of Evanston January 2011Bills
Date: February 7, 2011
Recommended Action:
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of January
2011 in the amount of $76,308.98.
Funding Source:
Township budget, see attached bills list.
Summary:
Township of Evanston monthly expenditures totaling $76,308.98 requires Township
Trustees approval.
Attachments:
GA Monthly Report
GA Medical Report
GAAS Client Information
EAS Report
Memorandum
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For City Council meeting of February 14, 2011 Item O1
Resolution 9-R-11: Amending Council Rules
For Action
To: Honorable Mayor and Members of the Rules Committee
From: Thomas Anger, Assistant City Attorney
Subject: Resolution 9-R-11, Amending certain paragraphs of City Council Rule 2.1
Date: February 4, 2011
Recommended Action:
Rules Committee recommends approval of Resolution 9-R-11.
Funding Source:
n/a
Summary:
Resolution 9-R-11 amends the City Council Rules Order of Business at Council
meetings by reversing the order of Paragraphs C and D. Upon passage of this
resolution, Paragraph C will read: Citizen Comment and Paragraph D will read: Special
Order of Business.
Legislative History:
This resolution was approved at Rules Committee on February 7, 2011.
Alternatives:
n/a
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Attachments:
Resolution 9-R-11
Memorandum
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