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HomeMy WebLinkAbout01.24.11 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, January 24, 2011 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene immediately after P&D. ORDER OF BUSINESS (I) Roll Call – Alderman Fiske (II) Mayor Public Announcements (III) City Manager Public Announcements and Presentations Evanston Police Department Promotions: Commander and Deputy Chief Presentation on the Water Quality Laboratory at the Evanston Water Treatment Facility (IV) Communications: City Clerk (V) Special Order of Business (VI) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VII) Consent Agenda: Alderman Rainey Page 1 of 246 City Council Agenda January 24, 2011 Page 2 of 7 1/20/2011 1:11 PM (VIII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development Alderman Jean-Baptiste Human Services - Alderman Grover (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Report on RFP to Design, Build, Finance and Operate an Ice Rink and Community Center within Crown Park Staff recommends Council confirmation of the intended next steps and draft project schedule outlining the anticipated timeline going forward. For Action (SP2) Discussion of Oakton Street Property Uses (2200 and 2300 blocks) With the potential development of the parcel on the south side of the 2400 block of Oakton Street, staff is recommending that the City Council discuss the future uses of City facilities on the south side of the adjacent 2300 and 2200 blocks of Oakton Street. For Discussion (SP3) 3rd Quarter Financial Report for Fiscal Year 2010-11 and FY10-11 Year End Estimate Staff recommends City Council accept and place the 3rd Quarter Financial Report, including the fiscal year-end estimate, on file. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of January 10, 2010 ADMINISTRATION & PUBLIC WORKS (A1) City of Evanston Payroll through 1/16/11 $2,558,341.75 (A2) City of Evanston Bills through 1/25/11 $1,112,337.12 Page 2 of 246 City Council Agenda January 24, 2011 Page 3 of 7 1/20/2011 1:11 PM (A3.1) Approval of 1-Year Contract Extension for RFP 10-70, Auto Body & Collision Repair Services Staff recommends City Council approval of a one year contract extension to RFP 10-70, Auto Body & Collision Services and Repairs to Sigler’s Auto Body (7445 Channel Road, Skokie, IL) in the amount of $56,000.00 from 01/28/11 through 12/31/11 to provide products, services and repairs for both emergency and non- emergency vehicles. Funding is provided by account 7710.65060, “Material to Maintain Autos,” with a budget of $910,000.00. These estimated expenditures in the amount of $56,000.00 represent 6.1% of this budget. For Action (A3.2) Approval of 1-Year Contract Extension for RFP 10-76, Emergency Lighting & Aftermarket Equipment Staff recommends City Council approval of a one year contract extension to RFP 10-76, Installation, Removal, and Repair of Law Enforcement and Emergency Fire Response Vehicles and Equipment to Havey Communications (P.O. Box 448, Lake Forest, IL) in the amount of $62,000.00 from 01/28/11 through 12/31/11 for lighting, sirens, communications, computer systems and various aftermarket products. Funding is provided by account 7710.65060, “Material to Maintain Autos,” with a budget of $910,000.00. These estimated expenditures in the amount of $62,000.00 represent 6.8% of this budget. For Action (A3.3) Approval of 1-Year Renewal of Elevator Service Agreement with ThyssenKrupp Elevator Corp. for the Sherman Plaza Self Park Staff recommends renewal of the service and maintenance agreement with ThyssenKrupp Elevator Corporation (2305 Enterprise Drive, Westchester, IL) for the elevators at the Sherman Plaza parking garage for a 1-year term at a cost of $35,427.60. The proposed 1-year service agreement is effective January 1, 2011 to December 31, 2011. This agreement provides for less than a 3% annual increase from last year’s fee. Funding is provided by the 2011 Parking Fund account #7036.62425 with a budget of $40,000. For Action (A3.4) Approval of Renewal of Elevator Service Agreement with OTIS Elevator Corp. for the Civic Center, Service Center, Maple Ave. and Church Street Self Parks Staff recommends renewal of the service and maintenance agreement with OTIS Elevator Corporation (949 Oak Creek Drive in Lombard, IL) for the elevators at the Service and Civic Centers, and Maple Avenue and Church Street parking garages for a 1-year term at a cost of $65,435.15. The proposed 1-year service agreement is effective January 1, 2011 to December 31, 2011. The agreement provides for a 3% annual increase from last year’s fee. Funding is provided by various budget sources. For Action Page 3 of 246 City Council Agenda January 24, 2011 Page 4 of 7 1/20/2011 1:11 PM (A3.5) Approval of Extending the Term of Current Auditors, Baker Tilly Virchow Krause, LLP For 1 Year Staff recommends extending the term of our current Auditors, Baker Tilly Virchow Krause, LLP by one year. The Auditors have agreed to perform the FY 2010-11 audit for $79,500, which is the same fee as FY 2009-2010 audit. Funding of $100,000 is budgeted in General Fund, BU 1920 for FY 2011 For Action (A4) Approval of Change Order No. 3 and Change Order No. 4 to the 2009 Water Main, Sewer and Street Improvements Contract (Bid No. 10-40) Staff recommends approval of Change Order No. 3 and Change Order No. 4 to the 2009 Water Main, Sewer and Street Improvements contract (Bid No. 10-40) with Trine Construction Corporation (27W364 North Avenue, West Chicago, IL). The total amount of both change orders is a decrease to the contract amount of $203,861.72 from $1,823,502.40 to $1,619,640.68. Funding for Change Order No. 3 and Change Order No. 4 will be provided by the Water Fund, Account 733110.65515 and the Capital Projects Fund, Account 415857.65515. For Action (A5) Resolution 5-R-11 by Which The City Council Would Authorize the Use Of Motor Fuel Tax Funds for Roadway Construction and Related Engineering Services The Evanston Department of Public Works recommends City Council approval of Resolution 5-R-11 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of $1,000,000 for the 2011 MFT Street Resurfacing Project and $110,606 for design and construction engineering services by City Staff. Total MFT funding authorization request is $1,110,606.00. This project will be funded through the Motor Fuel Tax Fund. (FUND # 200). For Action (A6) Ordinance 12-O-11, Decreasing the Number of Class B Liquor Licenses Due to a Change in Ownership of Pete Miller Steak House The Local Liquor Commissioner recommends passage of Ordinance 12-O-11, amending Section 3-5-6-(B) of the City Code to decrease the number of Class B liquor licenses from 16 to 15 due to a change in ownership of Pete Miller Steak House, 1572 Sherman Avenue. For Introduction (A7) Ordinance 13-O-11, Increasing the Number of Class B Liquor Licenses to Permit Issuance to Pete Miller Steak House The Local Liquor Commissioner recommends passage of Ordinance 13-O-11, amending Section 3-5-6-(B) of the City Code to increase the number of Class B liquor licenses from 15 to 16 to permit issuance to Pete Miller Evanston, LLC, owner of “Pete Miller Steak House,” 1572 Sherman Avenue. For Introduction Page 4 of 246 City Council Agenda January 24, 2011 Page 5 of 7 1/20/2011 1:11 PM (A8) Ordinance 1-O-11, Amending City Code Section 7-15-1 to Amend the Membership of the Board of Local Improvements Illinois law (65 ILCS 5/9-2-7) establishes the membership of each board of local improvements (“BLI”) in cities having a population of 50,000 or more and less than 500,000. Section 7-15-1 of the City Code establishes the membership of the City’s BLI. Ordinance 1-O-11 will ensure the City Code complies with the statute and uses the current job titles of the board members. This ordinance was introduced at the January 10, 2011, City Council meeting. For Action (A9) Ordinance 3-O-11 Amending Various Sections of Title 8, “Mobile Food Vehicle Vendors”, Chapter 26 of the City Code The Law Department submits for consideration ordinance 3-O-11 amending Title 8, Chapter 26, of the City Code. The proposed amendments reflect a pro-rated fee for licenses granted after July 1 of any calendar year, retroactive to September 13, 2010, which is the date the original ordinance was approved by City Council. The amendments also authorize the City Manager or his/her designee to enter food trucks at a reasonable time to ensure compliance with the Code. Finally, the amendment clarifies that vendors need not obtain temporary food establishment permits for private events unless the vendor changes its menu for the private event. This ordinance was introduced at the January 10, 2011, City Council meeting, with suggested revisions. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) HOME Funding Request From Housing Opportunity Development Corporation (HODC) For 131 Callan Avenue The Housing Commission and staff recommend approval of the application for HOME funding from Housing Opportunity Development Corporation (HODC) for the rehabilitation of 4, 1-bedroom units at 131 Callan Avenue with a not to exceed amount of $520,000. HOME funds will be structured as a $229,500 loan with a balloon payment at the end of the 20 year term and a HOME grant of $290,500. The loan portion of the HOME funding will be used for the refinance of the current mortgage on the property. The grant portion will be used for the rehabilitation costs. For Action Page 5 of 246 City Council Agenda January 24, 2011 Page 6 of 7 1/20/2011 1:11 PM (P2) Approval of Plat of Subdivision for 2408 Orrington Avenue, former site of Kendall College Staff recommends approval of the proposed plat of subdivision of the former site of Kendall College – the block bounded by Orrington Avenue, Colfax Street, Sherman Avenue, and Lincoln Street and also referred to as 2408 Orrington Avenue – into nineteen single-family lots as shown in the plat dated November 3, 2010, to City Council for approval. For Action (P3) Ordinance 11-O-11, accepting the Dedication of Public Alleys as a Product of Approval of a Plat of Subdivision for 2408 Orrington, the Former site of Kendall College Staff recommends approval. The cost of constructing alleys for the proposed subdivision is a developer responsibility. Ordinance 11-O-11 accepts the dedication of public alleys included in the proposed plat of subdivision for 2408 Orrington. If the plat is approved on January 24, 2011 then Ordinance 11-O11 should be introduced. For Introduction (P4) Ordinance 07-O-11 Granting a Special Use for a Type 2 Restaurant at 824 Clark Street in the D2 Downtown Retail Core Zoning District Staff and the Zoning Board of Appeals recommend the adoption of ordinance 7- O-11, granting a special use permit for the operation of a type 2 restaurant at 824 Clark Street. ZBA recommends allowing the proposed business to operate until, 2 AM on Friday and Saturday nights, while staff recommends that the store operate until midnight on Friday and Saturday nights, due to nearby residential development, with deliveries allowed until 1 AM. For Introduction (P5) Ordinance 6-O-11 Granting a Special Use for a Dwelling - Multiple-Family at 1932 Maple Avenue in the B1 Business District Staff recommends denial of the proposed Special Use Permit to protect the integrity and potential revitalization of the commercial area centered at Maple Avenue and Foster Street. Approval of the special use application would remove the possibility of commercial space occupying current commercial storefronts and lessen the critical mass of commercial space in the business district. The ZBA, by a 4-2 vote, recommended approval of the application. The Site Plan and Appearance Review Committee also recommended approval of the project. For Introduction Page 6 of 246 City Council Agenda January 24, 2011 Page 7 of 7 1/20/2011 1:11 PM HUMAN SERVICES (H1) Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees and Shrubs” to Add Section 8, “Tree Preservation Forestry staff recommends review of the Tree Preservation Ordinance 5-O-11 as approved by the Human Services Committee on December 6, 2010. The proposed ordinance has been revised since the last Human Services Committee meeting to reflect that all staff responsibilities are now listed as “City Manager or his/her designee” rather than individual staff position titles. There are additional concerns from other Departments which still need to be resolved, therefore staff recommends that the Ordinance be referred back to the Human Services Committee for additional discussion. For Introduction OTHER COMMITTEES (O1) Ordinance 2-O-11, Eliminating the Board of Examiners of Stationary Engineers, Boiler or Water Tenders Title 4, Chapter 3 of the City Code establishes the Board of Examiners of Stationary Engineers, Boiler or Water Tenders to license said professionals. The Board has been inactive and unstaffed for years, and the Council has not amended the cited Code provisions since adopting the 1957 City Code. The Rules Committee recommends eliminating the Board. This ordinance was introduced at the January 10, 2011, City Council meeting. For Action MEETINGS SCHEDULED THROUGH FEBRUARY 17, 2011 Upcoming Aldermanic Committee Meetings: Wednesday, January 26 6 pm Transportation/Parking Committee Wednesday, January 26 7:30 pm Economic Development Committee Thursday, January 27 5:30 pm Emergency Telephone System Board Monday, January 31 7 pm Special City Council Meeting: 311 Monday, February 7 6 pm Rules Committee Monday, February 7 7 pm Human Services Committee Monday, February 14 5:45 pm Administration & Public Works Committee Monday, February 14 7:15 pm Planning & Development Committee City Council Tuesday, February 15 7:30 pm Housing & Community Dev Act Committee Thursday, February 17 5:30 pm City-School Committee Page 7 of 246 For City Council meeting of January 24, 2011 Presentation on Water Quality Laboratory For Communication To: Honorable Mayor and Members of the City Council From: David Stoneback, Director of Utilities Kevin Lookis, Asst. Superintendent for Water Production – Water & Sewer Subject: Presentation on the Water Quality Laboratory at the Evanston Water Treatment Facility Date: January 12, 2011 The Evanston Water Quality Laboratory (EWQL) is responsible for monitoring the chemical, physical and microbiological quality of the water as part of compliance with the Safe Drinking Water Act (SDWA). Samples are taken and analyzed from several different sources. Lake (raw) water is analyzed to determine proper chemical dosage rates. Samples are taken at several different phases of the treatment process to ensure that the treatment is appropriate. Samples of the finished (potable) water are analyzed to ensure that the water supplied to our customers is safe to drink. The lab is staffed during normal business hours by a supervisor/chemist and a microbiologist. Since some of the testing must be performed as frequently as hourly, the Water Plant Operators (WPO) working in the Filtration section also staff the lab during off hours (in the evening, overnight and during weekends). The lab is certified for microbiological analysis by the Illinois Department of Public Health (IDPH) and is audited and inspected every other year as part of this certification. As previously reported, the EWQL has had a perfect score with zero deviations for the last two certifications which were performed in February of 2007 and 2009. Both Eleanore Meade and Al Diaz-Mazarredo are to be commended for these efforts as two perfect scores are extremely rare. The audit includes certification of the lab personnel and WPO in using the proper testing methods and analysis of samples. The audit also includes a review of the voluminous record keeping pertaining to each batch of media made for bacteriological testing as well as the monitoring of all pieces of equipment required as part of the process. Memorandum Page 8 of 246 TESTING AND ANALYSIS PERFORMED AT THE EWQL Chemical / Physical Parameter Monitoring The EWQL is certified through the SDWA by the United States Environmental Protection Agency (USEPA) and the Illinois Environmental Protection Agency (IEPA) for the analysis of water for chemical and physical parameters which include turbidity, chlorine, fluoride, taste/odor, pH, alkalinity, hardness and phosphate. A summary of the frequency and number of these tests performed can be found in the table below. Parameter Purpose Frequency Annual Total Turbidity Cloudiness or particulates in water Hourly 8,760 Chlorine Disinfection monitoring Hourly 8,760 Fluoride Reduce dental decay Daily 365 Taste and Odor Aesthetic Twice Daily 730 pH Acid/Base level of water Twice Daily 730 Alkalinity Buffering ability Twice Daily 730 Hardness Calcium/Magnesium level Twice Daily 730 Phosphate Inhibit lead corrosion Daily 365 Testing for turbidity and maintaining a chlorine residual are considered to be the two most important parameters in providing drinking water which meets or exceeds biological health standards. Turbidity or the cloudiness/particulate level of the water (measured in nephelometric turbidity units or NTU) is tested continuously using in-line turbidimeters as well as being tested hourly by the lab staff and/or WPO. Turbidity is monitored at three points in the treatment process: the raw water intake, post settling basin/filter influent, and finished water. In addition, per the SDWA, the effluent from each of the plant’s 24 filters is monitored on a continuous basis for turbidity. High turbidity does not indicate that pathogens are present, only that the condition of the water is susceptible for the potential of contamination. Maintaining turbidity at the appropriate level per the SDWA of less than 0.30 NTU in 95% of all finished water samples and zero finished water samples exceeding 1.0 NTU is one of the cornerstones of water treatment. The outbreak of Cryptosporidium at the Milwaukee, Wisconsin water supply in 1993 was a direct result of a turbidity breakthrough in their treatment process. Prior to the use of chlorine as a disinfectant, waterborne diseases such as typhoid fever, cholera, salmonella and e. Coli were one of the most common causes of death worldwide. For this reason, the water’s chlorine residual is monitored on a continuous basis using in-line analyzers as well as tested hourly by lab staff and/or WPO at the beginning of the treatment process and for finished water. The other parameters listed in the table above are required in order to make any necessary adjustments to the treatment of the water for a variety of issues. Page 9 of 246 The exception is fluoride which is added in order to reduce tooth decay. Evanston has been adding fluoride to the water supply since 1947. Currently, the addition of fluoride at a level between 0.90 and 1.20 parts per million (ppm) is required by Illinois State Law. A recent report issued by the by USEPA and the US Department of Health and Human Services (HHS) indicates that the optimum level for the use of fluoride should be reduced to 0.70 ppm. While there are many articles and reports which paint the use of fluoride in drinking water as negative, HHS along with the Centers for Disease Control (CDC) indicates that there are no deleterious health effects caused by fluoride at the levels currently recommended. The recommendation to reduce the optimum level to 0.70 ppm is related directly to the fact that fluoride is now present in other items such as dental rinses and many types of toothpaste. The HHS still lauds the treatment of public water supplies with fluoride as one of the 10 greatest public health programs of all time due to the irrefutable statistics that show a dramatic decrease in tooth decay where fluoride is utilized, especially in children. Microbiological Monitoring The lab performs the bacteriological analysis of the water using the membrane filter method. Raw water, post settling/filter influent water, filter effluent water and water from a transmission main on Lincoln Street are each analyzed twice a day. Additionally, each month a minimum of 80 samples are collected from various locations throughout Evanston and analyzed to ensure that the water in the distribution system is safe. The lab also performs the analysis of the water samples collected from the Skokie distribution system. In all over 4,800 bacteriological tests are completed by the lab staff / WPO each year which includes approximately 3,000 tests of water in various phases of the treatment process and 1,800 samples from the Evanston / Skokie distribution system. TESTING AND ANALYSIS PERFORMED BY AN IEPA APPROVED CERTIFIED LAB As a water provider, Evanston is also required to have testing performed for numerous other water quality parameters that the EWQL doesn’t have the equipment to perform. This testing is contracted out to an IEPA approved certified laboratory. Even though the testing is performed by this outside lab, the EWQL is responsible for the collection of samples, processing and record keeping associated with this testing. The testing performed by the outside laboratory includes disinfection by-products, radionuclides, inorganic contaminants, synthetic organic contaminants and volatile organic contaminants. Disinfection by-products (DBP) compounds are formed when chlorine comes in contact with organic matter within the raw water. The levels of DBP found in Evanston’s water have always been well below the maximum contaminant level established by the USEPA. In compliance with the SDWA, the outside laboratory also tests for the presence of an additional 75 compounds. Based on the method of testing required by the USEPA and the fact that all of the Evanston testing results are below the outside laboratory’s minimum reporting levels, the results provided by the laboratory are indicated as non- detectable. Page 10 of 246 Please note that total chromium is one of the inorganic compounds tested each year as part of this group, and the results found in Evanston have always been below the detection limit of 5 parts per billion (ppb). Recent reports have been published regarding hexavalent chromium levels using a testing method that provides for a much lower detection level. The EWQL is currently having samples analyzed using this method to determine the level of both total chromium and hexavalent chromium and will report these results as soon as they are available. Because the Evanston Water Treatment Facility provides water to a population of approximately 360,000 people, the facility is considered a large water utility by the USEPA and as such is required to perform additional testing not required of smaller water utilities. In accordance with the Long Term 2 (LT2) proposed SDWA amendment, Evanston tested for cryptosporidium, giardia and Escherichia coli. None of these organisms were detected. Evanston is also part of a group of large water suppliers which are mandated to participate in the Unregulated Contaminant Monitoring Rule (UCMR) by USEPA. The purpose of the UCMR is to determine which compounds will become regulated and to establish an appropriate MCL for each of these compounds. The second round of these tests, UCMR 2 required the testing for 25 additional compounds. This testing was completed in 2009 and the results for all 25 compounds were below the detection limits. The analytical tests which have been discussed thus far represent compounds which were tested due to requirements by the USEPA. Although in no way required to do so by either the USEPA or the IEPA, Evanston voluntarily collects samples and has them analyzed for pharmaceutical and personal care products (PPCP), Endocrine Disruptor Compounds (EDC) and flouro-surfactants (PFOS). These compounds were the subject of much media attention in 2008 even though they were detected at extremely low levels. Unfortunately, little is known about the health effects to humans at these low levels. At this time, the ability to detect these chemicals is far greater than the ability to remove them in the treatment process. Evanston samples for these items so that if any regulations are promulgated, the Utility will at least have baseline values for these compounds. To date, after sample collections in 2008 to 2010, the only compounds and levels detected are shown in the following table. Compound What is it? Level Detected in Finished Tap Water Lowest detectable level Units Perfluorooctane Sulfonate (PFOS) fabric protector / stain repellent, fire fighting foam 0.0015 0.001 ppb Cotinine Nicotine metabolite 0.001 0.001 ppb Gemfibrizol Cholesterol Medication 0.001 0.0005 ppb Page 11 of 246 All other PPCP, EDC and PFOS were not detected. Summary The water quality test result data is included in the Water & Sewer Division Annual Reports. The water quality data from the 2009 Water & Sewer Division Annual Report is attached as Appendix I for reference. Additionally, a consumer confidence report providing water quality data is prepared and mailed to each address in Evanston annually. Both the annual report and the consumer confidence report are available in the Utilities Department section of the City’s website. The Evanston Water Quality Laboratory represents one of the major components for the treatment and supply of potable water to Evanston and its wholesale water customers. The Water Division staff is proud that the treatment facility has not received a violation for non-compliance to any part of the SDWA since its inception in 1971. Staff will continue to be vigilant in the analysis of the Evanston water supply in order to continue to comply with all current and future regulations. Page 12 of 246 Page 13 of 246 Page 14 of 246 Page 15 of 246 Page 16 of 246 Page 17 of 246 Page 18 of 246 Page 19 of 246 Page 20 of 246 Page 21 of 246 For City Council meeting of January 24, 2011 Item SP1 Business of the City By Motion: Robert Crown Ice Rink For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Paul D’Agostino, Superintendent Parks/Forestry & Facilities Management Robert Dorneker, Superintendent of Recreation Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities Management Subject: Update Regarding the RFP to Design, Build, Finance and Operate an Ice Rink and Community Center within Crown Park Date: January 24, 2011 Recommended Action: Staff recommends Council confirmation of the intended next steps detailed below and attached draft project schedule outlining the anticipated timeline going forward. Funding Source: CIP Account No. 415555: $150,000 Summary: On November 16, 2009, City Council directed staff to prepare a Request for Qualifications (RFQ) to procure the services of a Developer to design, build, finance and operate a new ice rink and community center at Crown Park, replacing the existing Crown Center. On April 1, 2010 the RFQ document was publicly issued. Responses were received from the following eight consultants on June 29, 2010: Firm Location Pizzuti Solutions 2 Miranova Place, Suite 800, Columbus, OH 43215 Landplan Engineering, PA 1215 Polaris Parkway, Suite 250, Columbus, OH 43240 Global Properties I 1600 North Desert Drive, Suite 300, Tempe, AZ 85281 Canlan Ice Sports Corp. 989 Murray Ross Parkway, North York, Ontario M3J 3M4 Dodge Capital, LLC 460 Winnetka Avenue, #7, Winnetka, IL 60093 Harbour Contractors, Inc. 23830 W. Main Street, Plainfield, IL 60544 William Blair & Company 222 W. Adams Street, Chicago, IL 60606 McCaffery Interests 875 N. Michigan Avenue, Suite 1800, Chicago, IL 60611 Memorandum Page 22 of 246 An evaluation committee selected by the full City Council and consisting of three Aldermen, three Playground and Recreation Board members and a variety of city staff was organized to review the proposals received. The evaluation committee met on August 23, 2010 and shortlisted four firms (Dodge Capital, Harbour Contractors, William Blair and McCaffrey Interests) for interview. Initial interviews were held on September 21, 2010 and September, 28 2010. After the initial interviews were held, it was determined that three firms (Harbour Contractors, William Blair and McCaffrey Interests) would be contacted to provide additional information and discussion. The second series of interviews / discussions with these three firms were held on December 8th through December 10th, 2010. Upon completion of the second series of interviews, the evaluation committee met on December 15, 2010 to discuss next steps. Through the course of that discussion the following recommendations have emerged: 1. Prequalify the following three finalist firms: Harbour Contractors, William Blair and McCaffrey Interests. 2. Conduct a Phase I and Phase II Environmental Site Assessment (ESA) for the Crown property. The ESA will provide historic background as well as help reveal potential issues related to both environmental and geotechnical concerns which could significantly influence the cost and feasibility of this project. 3. Conduct a marketing study to validate the market feasibility of the proposed building program. 4. Based on the results of the ESAs and marketing study, prepare and issue an RFP to the three finalist firms to Design, Build, Finance and Operate (DBFO) an Ice Rink and Community Center within Crown Park Staff recommends Council confirmation of the above stated next step items and attached draft schedule outlining the anticipated timeline going forward. Please note the three prequalified finalist firms noted above will be in attendance at the January 24, 2011 City Council meeting. ------------------------------------------------------------------------------------- Attachments: Crown Draft Project Schedule Page 23 of 246 Crown ESA - Draft Schedule Item Start Date End Date Weeks Prepare RFP 12/20/2010 1/12/2011 3 Issue RFP 1/13/2011 2/3/2011 3 Receive Proposals 2/3/2011 Interview Respondents 2/17/2011 2 Council Award 3/14/2011 2 Issue Purchase Order 3/28/2011 2 Phase I ESA 3/28/2011 5/9/2011 6 Phase II ESA and Geotechnical 5/9/2011 6/13/2011 5 Council Presentation 6/27/2011 2 Crown Marketing Study - Draft Schedule Item Start Date End Date Weeks Prepare RFP 1/4/2011 1/20/2011 3 Issue RFP 1/20/2011 2/10/2011 3 Receive Proposals 2/10/2011 Interview Respondents 2/24/2011 2 Council Award 3/28/2011 2 Issue Purchase Order 4/11/2011 2 Market Study 4/11/2011 6/20/2011 10 Council Presentation 7/11/2011 3 Crown DBFO - Draft Schedule Item Start Date End Date Weeks Update memo to Council 1/24/2011 Prepare RFP 12/20/2010 8/8/2011 34 Issue RFP *8/8/2011 10/31/2011 12 Receive Proposals 10/31/2011 Interview Respondents 11/28/2011 4 Select Consultant and Negotiate Agreement 11/28/2011 3/19/2012 16 Council Award 4/9/2012 2 Project Execution 4/10/2012 10/15/2014 130 * RFP to be issued 4 weeks after presentations of ESA and Market Study to council. Page 24 of 246 Page 1 of 2 For City Council meeting of January 24, 2011 SP2 Oakton Street Property Uses (2200 and 2300 blocks) For Discussion To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Steve Griffin, Director of Community and Economic Development Subject: Discussion of Oakton Street Property Uses (2200 and 2300 blocks) Date: January 6, 2011 Recommended Action: With the potential development of the parcel on the south side of the 2400 block of Oakton Street, staff is recommending that the City Council discuss the future uses of City facilities on the south side of the adjacent 2300 and 2200 blocks of Oakton Street. Two facilities, the Evanston Animal Shelter and the former Evanston Recycling Center, are located immediately to the east of the 2400 block parcel. Both of these uses are facing changes in the coming year. The City and C.A.R.E. have been in the planning stages for some time for a renovation and rehabilitation of the Animal Shelter. This project is ready to begin moving forward. Adjacent to the animal shelter is the City’s now vacant recycling center. There has been active interest in the community for a variety of commercial and recreational uses for the building on the site as well as adjacent land, but no recent City Council direction on next steps for determining the future of the site. The City property on the south side of the 2300 and 2200 blocks is adjacent to commercial property on the north side of Oakton Street. These City properties fronting onto Oakton Street at this location may be appropriate for consideration of non-City uses and instead be redeveloped into commercial uses. Staff requests that the City Council consider these issues and provide direction to staff. Funding Source: n/a Summary: The maps attached include: Memorandum Page 25 of 246 Page 2 of 2 1. A Google Earth map showing the surrounding area with businesses and public facilities labeled. 2. A City of Evanston zoning map with zoning districts and overlays. 3. A map of the area building footprints. Page 26 of 246 Page 27 of 246 Page 28 of 246 Page 29 of 246 For City Council meeting of January 24, 2011 Item SP3 Business of the City By Motion: Third Quarter Financial Report For Action To: Honorable Mayor and Members of the City Council From: Joellen Earl, Administrative Services Director Louis Gergits, Senior Management Analyst CC: Wally Bobkiewicz, City Manager Marty Lyons, Assistant City Manager/Treasurer Subject: 3rd Quarter Financial Report for Fiscal Year 2010-11 FY10-11 Year End Estimate Date: January 20, 2011 Recommended Action: Staff recommends City Council accept and place the 3rd Quarter Financial Report, including the fiscal year-end estimate, on file. Funding Source: N/A Summary: The City ended the 3rd Quarter of fiscal year 2010-11 in stable financial condition. The City’s financial performance is the result of General Fund revenues remaining relatively consistent with budget targets and expenditures holding below budgeted levels. What follows is a summary of the General Fund for the 3rd Quarter and then a projection on how we will end the fiscal year. Attached are summaries of the City’s General fund for Fiscal Year 2010-11. In reviewing this report, please note the following: 1. A majority of the revenues are recorded at the time they are actually received (permits, property taxes, fees, etc.), however, some revenues are recorded at the time of notification of the revenue being earned by the City (sales, income, telecommunications taxes, etc). 2. State revenue sources are delayed by one to three months based on the revenue in question. 3. While some revenues are received on a monthly basis, other revenues are Memorandum Page 30 of 246 received less uniformly over the year. An example is property taxes, which are billed bi-annually and then distributed by the County as payments are received. This disbursal method contrasts with other revenue sources such as sales taxes, which are collected by the State and distributed on a monthly basis. 4. Operating expenses are reported at the time they are incurred during the year. At year-end, the City receives invoices after the close of the year, for services used or items purchased during the year. These expenses are recorded into the previous year for which they were incurred. 5. Operating expenses are incurred on a uniform basis for items such as payroll, utilities, fuel, etc., and on an as needed basis for supplies, equipment and specific outsourced services. A brief summary of the issues impacting our revenues and expenditures in the General Fund and selected enterprise funds is provided immediately below. General Fund Revenues: Through the 3rd Quarter, 11/30/10, General Fund revenues are $60,299,463, or 69.4% of Fiscal Year 2010-11 Budget. Last year at this time, General Fund revenues collected for the same period were $58,617,789. Thus, through 3rd Quarter, FY10-11 General Fund revenues are $1,681,674 or 2.9% greater than prior year. Assuming the State does pay income tax revenues, 3rd Quarter results are fairly close to budget. • Through November 30, 2010, approximately $9.3M of property tax revenue has been received, although $1.5M of this amount was recorded in February, 2010 and credited to the prior fiscal year for early bird payments. For the current fiscal year, $7.7M has been received, which is 47% of the budgeted amount. Staff anticipates an additional $7M in property taxes will be collected in FY11, totaling $14.7M. While the 2009 property tax levy was $16.9M, a delay in property tax disbursal payments by Cook County could result in some of the remaining balance of this revenue being collected and reported in FY11. Staff will continue to monitor property tax collections and will provide updates to the City Council. • State income tax was recorded in the amount of $4,448,156 through November 30, 2010, achieving approximately 78% of the budget target for this revenue item. State income tax is typically received in arrears by one or two months. However, longer delays in State disbursals have been experienced this year. Currently, the State is six months behind in their payments, which amounts to $2.7M. • Sales tax is currently at 81% of FY11 budgeted revenue or $903,713 over the 75% budget target year to date. Other communities operating on a May 1 fiscal year are projecting increases in sales tax revenue for the 2011-12 fiscal year as well. The State has not fallen behind in sales tax payments to the City and the lag between collection by the State and payment to the City is still at three months. • Real estate transfer tax through November 30, 2010 totaled $1,514,277, Page 31 of 246 achieving 95% of the budget target for this item. Based on preliminary December, 2010 revenue data, staff anticipates that real estate transfer tax collections will likely slightly exceed FY10-11 budget estimates. However, it should be noted that real estate sales typically slow later in the year, so staff will continue to monitor this item. • Licenses, permits, and fees are approximately 18% below the targeted budget amount in spite of permit receipts exceeding the budgeted amount. Permit revenue is $2,598,000 or 80% of target budget. In comparison, license revenue is $1,369,000 or 35% of target budget. This is primarily due to the seasonal nature of vehicle licenses. Between December and February, the City will receive approximately $2.4M in vehicle sticker revenue. We anticipate Vehicle Sticker revenue to come in at budget and therefore these revenues should come in at or above budget for the year. • Most other revenues appear to be on target with budget, with the exception of yard waste sticker fees ($700,000) and the reimbursement for School Resource Officers ($290,000) from ETHS. These two sources amount to close to a $1M shortfall for the current fiscal year from their original estimates. Staff will continue to monitor these other revenues for the remainder of the fiscal year. General Fund Expenditures: Through the 3rd Quarter, General Fund expenditures are $62,280,524 or 72% of budget. During a similar period last year, General Fund expenditures were $63,384,272. Thus, through 3rd Quarter, FY10-11 General Fund expenditures are down $1,103,748 or 1.7%. It is important to note that for the General Fund, many expenditures/disbursements are not made evenly over the course of the year. For example, certain overtime wages in the Public Works Department for such services as snow removal are usually charged in the 4th Quarter. To ensure that the City of Evanston successfully achieves its target budget for expenditures in fiscal year 2010-11, the following steps have been implemented: • Hiring Freeze – Involving targeted positions. • Spending Freeze – All non-essential spending has been curtailed for the remainder of the year. • Expenditure Control – Expenditures over $1,000 require approval from the City Manager’s Office. • Training and Travel – All requests for training and travel must be justified. Out- of-state travel requires approval from the City Manager’s Office. Year End Estimate: Based on our December 31, 2010 preliminary report, it appears that the General Fund budget will come in close to balanced for the fiscal year ending February 28, 2011. It is anticipated that revenue will come in at approximately $84.3M and expenses at Page 32 of 246 approximately $85.8M, a difference of $1.5M. A breakdown of the revenue and expenditure year-end estimates is as follows: Revenue – December 31, 2010 $72,343,030 Additional revenue anticipated: January $ 6,524,871 February $ 5,476,072 Total $84,353,973 Expenses – December 31, 2010 $68,317,197 Additional expenses anticipated: Payroll $12,500,000 Bills List $ 5,000.000 Total $85,817,197 There are two factors that explain how we arrived at these estimates: 1. Revenue estimates are predicted for the top 20 revenue sources by reviewing year-to-date figures and historical figures. An additional estimate for the remaining revenue sources was also included. 2. Expenses include five additional payrolls at an average of $2.5M per payroll and five additional bills lists at $1M each. Lastly, with a projected shortfall of approximately $1.5M ($1,463,224), the General Fund balance would be reduced from $13,175,781 to $11,712,557 if it were to be used to fund the shortfall at the end of the fiscal year. Enterprise Funds: The Parking Fund currently shows a large surplus for fiscal year 2010-11. The Parking Fund is also scheduled for major capital improvements for the parking decks in 2011, which will reduce surpluses over current levels. The Water Fund is on track and includes $3.5 million in bond proceed revenues. The approval of the water rate increase and water fund projections (in October 2010) delayed the start of the proposed capital projects and therefore the need to sell the bonds will be delayed. At the present time the Water Fund has a fund balance of just over $8.1 million so the amount of bonds issued will most likely decrease or be deferred. The Sewer Fund still shows operating revenues below operating expenses through 11/30/10. Although the fund has $1.4 million in fund balance as of this date, debt service payments will eliminate this reserve prior to the end of the fiscal year, and additional funds will be required through the issuance of bonds or an Interfund transfer Page 33 of 246 to maintain minimum fund balances by 2/28/11. We anticipate an issuance of $4M in bonds later this year. Insurance Fund: Through November 30, 2010, revenues for the Insurance Fund are $11,760,288, which is approximately 74% of the FY10-11 budget. Additionally, Insurance Fund expenses through 3rd Quarter are $12,601,971, which is 79% of budget. This has resulted in a net $841,683 deficit for the Insurance Fund through the 3rd Quarter. Through November 30, 2010, the Insurance Fund has a negative balance of $4,969,886. A large portion of this negative fund balance is due to insurance reserves for potential claims payable. These claims/cases have not been settled, and therefore there is no guarantee the City will actually experience this negative fund balance as estimated. That being said, the 2011 budget includes increased transfers from all departments and funds to cover our liability and benefit insurance costs to reduce this deficit. As an Internal Service Fund, the Insurance Fund reserves or deficits are for all intents and purposes reviewed as a part of the General Fund. Staff continues to analyze the projections related to the insurance fund and will update once again prior to the end of the fiscal year. Summary Through the 3rd Quarter, revenue and expenses are on target in most cases. The main revenues that are off relate to the property tax, which is a timing issue, and the revenue related to yard waste sticker sales and School Resource Officers. These shortfalls are offset by the revenue received with the sale of the Chiaravalle property in the amount of $1.9M. The year-end estimate could result in a shortfall of up to $1.5M. Staff will be watching revenues daily and revising estimates accordingly. In addition, the measures put in place by the City Manager to curtail expenses will continue to be followed until the fiscal year end. Page 34 of 246 RevenuesBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetProperty Tax16,549,600$ 7,772,879$ 47.0%-$ -$ -$ -$ -$ -$ Sales Tax14,434,000 11,729,213$ 81.3%State Income Tax5,717,000 4,448,156 77.8%Utility Tax8,484,000 3,320,585 39.1%Real Estate Transfer Tax1,600,000 1,514,277 94.6%Liquor Tax2,050,000 1,618,774 79.0%Other Taxes5,176,700 5,531,510 106.9%Licenses, Permits, Fees8,319,900 4,758,065 57.2%Charges for Services10,516,700 7,733,343 73.5% 6,607,000 4,596,336 69.6% 12,465,000 9,883,706 79.3% 14,284,000 10,374,686 72.6%Intergovernmental Revenues785,500 569,074 72.4% 3,385,900 2,539,422 75.0%Interfund Transfers7,336,200 5,527,916 75.4%Other Non-Tax Revenue5,904,300 5,775,671 97.8% 2,078,900 4,001 0.2% 4,990,781 527,702 10.6%4,000 24,947 623.7% Total Revenues86,873,900$ 60,299,463$ 69.4% 12,071,800$ 7,139,759$ 59.1% 17,455,781$ 10,411,408$ 59.6% 14,288,000$ 10,399,633$ 72.8%ExpendituresLegislative603,194$ 442,530$ 73.4%-$ -$ -$ -$ -$ -$ City Administration1,952,348 1,090,023 55.8%Legal1,026,853 704,594 68.6%Administrative Services8,770,765 6,351,340 72.4%Community Development3,885,366 2,872,126 73.9%Police21,776,503 16,445,224 75.5%Fire12,329,910 9,292,192 75.4%Health 2,307,906 1,429,021 61.9%Public Works- Operating12,899,123 8,590,479 66.6% 11,357,117 3,995,356 35.2% 12,331,480 7,621,455 61.8% 16,807,580 11,373,156 67.7%Public Works- Capital Outlay7,755,581 2,700,011 34.8% 700,000 231,513 33.1%Library4,217,872 2,969,316 70.4%Parks, Recreation & Comm. Services16,808,920 12,093,679 71.9% Total Expenditures86,578,760$ 62,280,524$ 71.9% 11,357,117$ 3,995,356$ 35.2% 20,087,061$ 10,321,466$ 51.4% 17,507,580$ 11,604,669$ 66.3%City of Evanston Report of Budget-to-Actual Revenues and ExpendituresAs of November 30, 2010General FundParking FundWater FundSewer FundPage 35 of 246 2009-2010 2009-2010 2010-2011 2010-2011 2011 Budget Audited Budget YTD Budget Adopted Actual Adopted Actual Adopted Tax - Property 15,087,883$ 16,450,938$ 16,549,600$ 7,772,879 16,516,200$ Tax - State Use 1,142,000 870,430 1,095,000 727,708 677,877 Tax - Sales Tax (ROT)9,176,000 8,546,173 8,914,000 6,662,721 7,300,000 Tax - Sales Tax Home Rule 5,776,000 5,463,561 5,520,000 4,338,784 4,552,968 Tax - Auto Rental 35,000 35,201 35,000 27,019 29,155 Tax - Athletic Contest 575,000 567,744 650,200 151,832 550,167 Tax - State Income 7,050,000 5,912,082 5,717,000 4,448,156 4,635,565 Tax - Foreign Fire 90,000 113,738 - - 180,000 Tax - Electric Utility 2,798,900 2,650,134 2,802,000 2,084,841 2,196,333 Tax - Natural Gas Distribution 1,845,000 1,112,580 1,583,000 786,104 1,385,130 Tax - Natural Gas Use 858,700 778,813 869,000 449,640 709,044 Tax - Cigarette 485,000 354,340 485,000 285,420 295,284 Tax - Local Gasoline 401,000 510,739 450,000 408,467 550,378 Tax - Liquor 2,040,000 1,953,005 2,050,000 1,618,774 1,623,754 Tax - Parking 1,800,000 2,629,532 1,785,000 1,781,618 1,800,000 Tax - Personal Property Replacement 719,000 668,740 676,500 490,857 441,166 Tax - Real Estate Transfer 3,000,000 1,640,274 1,600,000 1,514,277 1,500,000 Tax - Telecommunications 3,655,400 3,314,895 3,230,000 2,386,297 2,691,667 License Fees - Vehicles 2,700,000 2,514,920 2,700,000 850,258 1,799,820 License Fees - Other 1,299,300 1,136,410 1,163,600 519,622 814,720 Other Fees 1,138,500 1,102,335 1,214,500 789,720 1,092,617 Permit Fees - Building 2,500,000 1,480,739 2,200,000 1,655,814 2,500,000 Permit Fees - Other 1,307,300 1,052,222 1,041,800 942,651 1,086,400 Fines and Forfeiture Revenue 4,256,500 4,150,610 4,403,500 3,204,052 3,716,864 Charges for Services Revenue 8,806,600 8,650,976 10,516,700 7,733,343 6,404,402 Other Revenue 973,217 1,464,080 1,400,800 2,562,477 1,089,183 Intergovernmental Revenue 945,600 1,129,803 785,500 569,074 802,239 Interfund Transfers In (Other Funds)8,757,300 8,822,296 7,336,200 5,527,916 6,920,549 Interest Income 450,000 17,048 100,000 9,142 12,000 Total Revenue 89,669,200 85,094,358 86,873,900 60,299,463 73,873,482 Legislative 628,000 624,356 603,194 442,530 524,395 City Administration 4,964,500 4,401,775 1,952,348 1,090,023 1,768,239 Legal 698,800 685,083 1,026,853 704,594 805,711 Human Resources - - - - Finance - - - - Administrative Services (Note 1)7,543,500 6,796,982 8,770,765 6,351,340 8,194,402 Community and Economic Development 3,461,800 3,332,819 3,885,366 2,872,126 2,863,780 Police 20,599,400 21,772,625 21,776,503 16,445,224 20,365,416 Fire 11,877,100 12,427,966 12,329,910 9,292,192 11,221,528 Health 4,084,500 3,940,325 2,307,906 1,429,021 2,243,254 Public Works 14,265,300 12,857,585 12,899,123 8,590,479 6,626,203 Library 5,012,100 4,814,076 4,217,872 2,969,316 3,724,051 Parks, Recreation & Community Services 16,534,200 15,374,250 16,808,920 12,093,679 15,536,503 Total Expenditures 89,669,200 87,027,842 86,578,760 62,280,524 73,873,482 Net Surplus (Deficit)-$ (1,933,484)$ 295,140$ (1,981,061)$ -$ Beginning Unreserved/Undesignated Fund Balance 14,325,341 13,175,781 Adjustment (Note 2)783,924 Ending Unreserved Fund Balance 13,175,781$ 11,194,720$ Note 1: Administrative Services is a new department in FY10/11 and includes Human Resources, Information Technology and Finance Note 2: Adjustment reflects reconciliation between budgetary basis and GAAP basis City of Evanston General Fund As of November 30, 2010 Page 36 of 246 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, January 10, 2011 ORDER OF BUSINESS Roll Call: Alderman Burrus Alderman Wynne Alderman Fiske Alderman Holmes Alderman Jean-Baptiste Alderman Tendam Alderman Wynne Alderman Grover Absent: Alderman Rainey Mayor Tisdahl called the Regular Council Meeting to order after the Roll Call of the Aldermen was completed at 7:20 p.m. Mayor Public Announcements: The Mayor called for a moment of silence honoring Congresswoman Gabrielle Giffords, the twenty victims and the six who died as a result of the shooting in Arizona. She also announced the vendor problem with the City Stickers is being resolved, as well as apologizing to the public at large. She stated she wrote a letter supporting the income tax increase, but not the entire proposed increase. Mayor Proclamations The “North End Mothers’ Club” is celebrating their 100th Anniversary January, 2011 and the proclamation will be delivered to them tomorrow. City Manager Public Announcements and Presentations: Nancy Radkovich, Economic Development Manager, reported she received an email today that “Converged Communication Systems” (an Evanston based business) will be expanding their services by opening a second location at 1732 Main Street in the City of Evanston. Mr. Bobkiewicz gave a power-point presentation initiating the new City Transparency Website that had been in its initial process for some time. The website displays all information the City of Evanston is involved with. Mr. Bob Dorneker, Director of Recreation announced the Dr. Martin Luther King Holiday Ceremonies and the associated events of the day, and pointed out the events are posted on the City’s website as well. Residents are asked to provide a Page 37 of 246 City Council Agenda January 10, 2011 Page 2 of 7 non-perishable food item when attending any of the events. Ms. Suzette Robinson announced the schedule of trash pickups for the Dr. Martin Luther King Holiday. Communications: City Clerk had no communications to report. Special Order of Business: FY2011 Capital Improvement Program: Mr. Bobkiewicz gave a presentation of the various projects the City of Evanston will possibly pursue in the near future. He stated the City of Evanston has over one hundred million dollars in General Obligation Debt. He then asked Ms. Joellen Earl, Director of Administrative Services, to come forward and discuss the priority one projects and the General Obligation Debt. She gave a break down of the CIP projects and the associated amounts to complete the projects. Mr. Lyons, Assistant City Manager, continued the discussion on the Capital Improvement Program. Mr. Doug Gaynor, Director of Parks, Recreation & Community Services, spoke on the abatements in the Lorraine H. Morton Civic Center in response to Alderman’s questioning. To answer the various questions posed by the Aldermen to obtain understanding of the projects, each department head was in attendance to respond to the questions with clarification. On February 14th City Manager stated staff would come back with a report showing an amount closer to 5 million than the 6 million dollars for the CIP projects that were presented tonight. Citizen Comment Junad Rizki, spoke of his concern of not receiving the FOIA information he was requesting, and he also asked the Council to investigate the safety of employees riding on the side of the City’s trash collecting vehicles. Mike Vasilko, 2728 Reese, spoke on the tax increases proposed by the Legislators in Springfield. He also stated increasing higher taxes is not the solution. Ms. Bonnie Wilson, Township Assessor announced the process for property Assessment appeals will begin on Tuesday, January 11, and will end on Thursday, February 10th. Items not approved on the Consent Agenda: (A3.4) National Clean Diesel Funding Assistance Program for City of Evanston Clean Refuse/Recycling Truck and Clean Motor Grader Project Staff recommends authorization for the City Manager to sign the application for federal assistance for the National Clean Diesel Funding Assistance Program for Page 38 of 246 City Council Agenda January 10, 2011 Page 3 of 7 the City of Evanston Clean Refuse/Recycling Truck and Clean Motor Grader Project. The estimated total cost of the project is $645,000; including IEPA Grant funding of $161,250 and Fleet Funds of $483,750. For Action (O4)Ordinance 47-O-10, Amending Section 2-5-1, et seq. of the City Code Regarding the Duties of the Human Relations Commission Rules Committee recommends City Council adoption of Ordinance 47-O-10. The proposed code amendments would require the Commission to implement a work plan regarding its activities, and strikes the sections which currently allow the Commission to conduct investigations and to convene public hearings. This ordinance was introduced at the December 13, 2010 City Council meeting. For Action CONSENT AGENDA (M1) Approval of Minutes of the Special City Council Meeting of Dec. 7, 2010 (M2) Approval of Minutes of the Regular City Council Meeting of Dec. 13, 2010 ADMINISTRATION & PUBLIC WORKS (A1) City of Evanston Payroll through 12/19/10 $2,354,670.68 City of Evanston Payroll through 1/2/11 $2,273,135.55 (A2) City of Evanston Bills through 1/11/11 $4,026,597.12 City of Evanston Credit Card Bills through 11/30/10 $ 65,453.99 (A3.1) Approval of Fire & Life Safety Department Vehicle Replacement Purchase Staff recommends approval of this replacement vehicle-purchase in the amount of $25,447.93 from Currie Motors (9423 W. Lincoln Hwy., Frankfort, IL) in the amount of $25,447.93. Funding provided by Fleet Services Capital Outlay Budget for Automotive Equipment (7720.65550). Staff conducted a “green” review of this purchase to determine if any “hybrid vehicle” would be feasible. However, staff believes a “hybrid” in this style of vehicle at twice the cost of a non-hybrid version to be cost prohibitive. Staff will continue to review each fleet purchase with the goal of moving to a “greener fleet” in the future. For Action (A3.2) Approval of Contract Extension for Water Treatment Chemicals for FY 2011 Based on a review of current chemical prices, staff recommends City Council approval of a ten month contract extension to the following four vendors to supply water treatment chemicals: 1) JCI Jones Chemical Company (600 Bethel Ave., Beech Grove, IN) in the amount of $34,845.00 to supply chlorine, 2) Alexander Chemical Corp (1901 Butterfield Road, Downers Grove, IL) in the amount of $174,675.00 to supply HFS acid (fluoride), 3) SNF Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of $23,800.00 to supply Page 39 of 246 City Council Agenda January 10, 2011 Page 4 of 7 polymer, and 4) Pristine Water Solutions (1570 Lakeside Drive, Waukegan, IL) in the amount of $88,268.25 to supply blended phosphate. The total of these proposed purchases is $321,588.25, provided by accounts 7110.65015 and 7110.65030. For Action (A3.3) Accept and Place on File of Single Audit for FY 2009-10 Staff recommends that City Council review and place on file the Single Audit report for the fiscal year ending February 28, 2010. Single Audit is the audit of Federal Grants money received/spent by the City of Evanston. For Action (A4) Ordinance 1-O-11, Amending City Code Section 7-15-1 to Amend the Membership of the Board of Local Improvements Illinois law (65 ILCS 5/9-2-7) establishes the membership of each board of local improvements (“BLI”) in cities having a population of 50,000 or more and less than 500,000. Section 7-15-1 of the City Code establishes the membership of the City’s BLI. Ordinance 1-O-11 will ensure the City Code complies with the statute and uses the current job titles of the board members. For Introduction (A5) Ordinance 3-O-11 Amending Various Sections of Title 8, “Mobile Food Vehicle Vendors”, Chapter 26 of the City Code The Law Department submits for consideration ordinance 3-O-11 amending Title 8, Chapter 26, of the City Code. The proposed amendments reflect a pro-rated fee for licenses granted after July 1 of any calendar year. The amendments also authorize the City Manager or his/her designee to enter food trucks at a reasonable time to ensure compliance with the Code. Finally, the amendment clarifies that vendors need not obtain temporary food establishment permits for private events unless the vendor changes its menu for the private event. For Introduction (A6) Ordinance 75-O-10 Amending Various Sections of Title 9 “General Offenses”, Chapter 8, “Weapons” Staff submits for consideration Ordinance 75-O-10 which amends the City’s current handgun ordinance. The proposed language constitutes reasonable regulation of firearms in accord with recent U.S. Supreme Court decisions. This ordinance was introduced at the December 13, 2010 City Council meeting. For Action (A7) Ordinance 92-O-10 Regarding Sale of Sewer Service to 2010 Hawthorne Lane Staff recommends that the City Council authorize the City Manager to sell a portion of sewer service, owned by the City of Evanston and located beneath McCormick Boulevard and 2010 Hawthorne Lane, to the abutting property owner Marvin Kantor. This ordinance was introduced at the December 13, 2010 City Council meeting. For Action HUMAN SERVICES Page 40 of 246 City Council Agenda January 10, 2011 Page 5 of 7 (H1)Approval of Township of Evanston December Monthly Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of December 2010 in the amount of $136,717.24. For Action OTHER COMMITTEES (O1)Resolution 2-R-11, reallocating unspent 2008 and 2009 CDBG Funds Recommended by the Housing & Community Development Act Committee Resolution 2-R-11 amending the 2008 and 2009 Community Development Block Grant programs and authorizing the reallocation of $ 6,872.79 in unexpended funds to the City’s 2011 CDBG program is recommended by the Housing and Community Development Act Committee. Funding source is the City’s 2008 and 2009 Community Development Block Grant. For Action (O2)Resolution 3-R-11, Approving the 2011 One Year Action Plan Recommended by the Housing & Community Development Act Committee Housing & Community Development Act Committee recommends approval of the proposed One Year Action Plan for FY 2011 and the estimated FY 2011 Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Shelter Grants (ESG) program budgets totaling $ 2,744,311. Funding sources are the City’s estimated CDBG, HOME and ESG entitlement grants; CDBG and HOME program income; and required matching funds for HOME and ESG, which are made up of the Affordable Housing Fund and other public and private sources of funding. For Action (O3)Ordinance 2-O-11, Eliminating the Board of Examiners of Stationary Engineers, Boiler or Water Tenders Title 4, Chapter 3 of the City Code establishes the Board of Examiners of Stationary Engineers, Boiler or Water Tenders to license said professionals. The Board has been inactive and unstaffed for years, and the Council has not amended the cited Code provisions since adopting the 1957 City Code. The Rules Committee recommends eliminating the Board. For Introduction (O5)Ordinance 89-O-10, Amending Title 2, Chapter 14 of the City Code to Make the Energy Commission the Utilities Commission Rules Committee recommends City Council approval of Ordinance 89-O-10 Amending Title 2, Chapter 14 of the City Code to Make the Energy Commission the Utilities Commission. This ordinance was introduced at the December 13, 2010 City Council meeting. For Action Page 41 of 246 City Council Agenda January 10, 2011 Page 6 of 7 Alderman Wynne motioned for approval of the Consent Agenda, and it received a second. A Roll Call was taken with an 8-0 yes for approval. Items for discussion: (A3.4) National Clean Diesel Funding Assistance Program for City of Evanston Clean Refuse/Recycling Truck and Clean Motor Grader Project Staff recommends authorization for the City Manager to sign the application for federal assistance for the National Clean Diesel Funding Assistance Program for the City of Evanston Clean Refuse/Recycling Truck and Clean Motor Grader Project. The estimated total cost of the project is $645,000; including IEPA Grant funding of $161,250 and Fleet Funds of $483,750. For Action This was removed from the Agenda in committee. (O4)Ordinance 47-O-10, Amending Section 2-5-1, et seq. of the City Code Regarding the Duties of the Human Relations Commission Rules Committee recommends City Council adoption of Ordinance 47-O-10. The proposed code amendments would require the Commission to implement a work plan regarding its activities, and strikes the sections which currently allow the Commission to conduct investigations and to convene public hearings. This ordinance was introduced at the December 13, 2010 City Council meeting. For Action The decision by the Rules Committee members was to approve this Ordinance because the members of the Human Relations Commission had not responded to any attempt to direct their thoughts or ideas to the Rules Committee. Roll Call vote was taken with a result of 8-0 for approval. Call of the Wards Ward 9: Alderman Burrus had no report. Ward 1: Alderman Fiske wished a Happy New Year and was very impressed with the City Managers Transparency Website. Ward 2: Alderman Jean-Baptist had also wished a Happy New Year to all. He referenced the Human Services Committee and Doug Gaynor to look into the process of the Youth Initiatives of how we are reaching those youths who are seemingly falling through the cracks. Ward 3: Alderman Wynne had no report. Ward 4: Alderman Wilson had no report. Ward 5: Alderman Holmes announced a joint meeting with Alderman Jean-Baptiste on Saturday, January 15th at 10:00 a.m. until noon at Fleetwood-Jourdaine concerning foreclosure prevention workshops. Page 42 of 246 City Council Agenda January 10, 2011 Page 7 of 7 Ward 6: Alderman Tendam had no report. Ward 7: Alderman Grover she thanked Jonathan Perlman for his roll in facilitating the search for a second home location for “Converged Communication Systems” on Main Street in Evanston. Alderman Jean-Baptiste announced that Wednesday would be the one year anniversary of the catastrophic earthquake in Haiti, and he encouraged the ongoing well wishes for the Haitian community, as well as the other activities which are planned to commemorate Dr. Kings Memorial Day. Executive Session Alderman Wilson motioned to convene into an Executive Session to discuss Litigation and Minutes the motion was seconded and a Roll Call was taken with a 8-0 yes, and the Open Meeting was closed at 9:30 p.m. Respectfully submitted, Rodney Greene, City Clerk Minutes of this meeting will be placed online two (2) days after approval by Council at the next Regular Council Meeting on January 24, 2011. Page 43 of 246 Page 1 of 3 Rev. 1/20/2011 1:12:33 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, January 24, 2011 5:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF QUORUM II. APPROVAL OF MINUTES OF REGULAR MEETING of January 10, 2011 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 1/16/11 $2,558,341.75 (A2) City of Evanston Bills through 1/25/11 $1,112,337.12 (A3.1) Approval of 1-Year Contract Extension for RFP 10-70, Auto Body & Collision Repair Services Staff recommends City Council approval of a one year contract extension to RFP 10-70, Auto Body & Collision Services and Repairs to Sigler’s Auto Body (7445 Channel Road, Skokie, IL) in the amount of $56,000.00 from 01/28/11 through 12/31/11 to provide products, services and repairs for both emergency and non- emergency vehicles. Funding is provided by account 7710.65060, “Material to Maintain Autos,” with a budget of $910,000.00. These estimated expenditures in the amount of $56,000.00 represent 6.1% of this budget. For Action (A3.2) Approval of 1-Year Contract Extension for RFP 10-76, Emergency Lighting & Aftermarket Equipment Staff recommends City Council approval of a one year contract extension to RFP 10-76, Installation, Removal, and Repair of Law Enforcement and Emergency Fire Response Vehicles and Equipment to Havey Communications (P.O. Box 448, Lake Forest, IL) in the amount of $62,000.00 from 01/28/11 through 12/31/11 for lighting, sirens, communications, computer systems and various aftermarket products. Funding is provided by account 7710.65060, “Material to Maintain Autos,” with a budget of $910,000.00. These estimated expenditures in the amount of $62,000.00 represent 6.8% of this budget. For Action Page 44 of 246 Page 2 of 3 Rev. 1/20/2011 1:12:33 PM (A3.3) Approval of 1-Year Renewal of Elevator Service Agreement with ThyssenKrupp Elevator Corp. for the Sherman Plaza Self Park Staff recommends renewal of the service and maintenance agreement with ThyssenKrupp Elevator Corporation (2305 Enterprise Drive, Westchester, IL) for the elevators at the Sherman Plaza parking garage for a 1-year term at a cost of $35,427.60. The proposed 1-year service agreement is effective January 1, 2011 to December 31, 2011. This agreement provides for less than a 3% annual increase from last year’s fee. Funding is provided by the 2011 Parking Fund account #7036.62425 with a budget of $40,000. For Action (A3.4) Approval of Renewal of Elevator Service Agreement with OTIS Elevator Corp. for the Civic Center, Service Center, Maple Ave. and Church Street Self Parks Staff recommends renewal of the service and maintenance agreement with OTIS Elevator Corporation (949 Oak Creek Drive in Lombard, IL) for the elevators at the Service and Civic Centers, and Maple Avenue and Church Street parking garages for a 1-year term at a cost of $65,435.15. The proposed 1-year service agreement is effective January 1, 2011 to December 31, 2011. The agreement provides for a 3% annual increase from last year’s fee. Funding is provided by various budget sources. For Action (A3.5) Approval of Extending the Term of Current Auditors, Baker Tilly Virchow Krause, LLP For 1 Year Staff recommends extending the term of our current Auditors, Baker Tilly Virchow Krause, LLP by one year. The Auditors have agreed to perform the FY 2010-11 audit for $79,500, which is the same fee as FY 2009-2010 audit. Funding of $100,000 is budgeted in General Fund, BU 1920 for FY 2011 For Action (A4) Approval of Change Order No. 3 and Change Order No. 4 to the 2009 Water Main, Sewer and Street Improvements Contract (Bid No. 10-40) Staff recommends approval of Change Order No. 3 and Change Order No. 4 to the 2009 Water Main, Sewer and Street Improvements contract (Bid No. 10-40) with Trine Construction Corporation (27W364 North Avenue, West Chicago, IL). The total amount of both change orders is a decrease to the contract amount of $203,861.72 from $1,823,502.40 to $1,619,640.68. Funding for Change Order No. 3 and Change Order No. 4 will be provided by the Water Fund, Account 733110.65515 and the Capital Projects Fund, Account 415857.65515. For Action Page 45 of 246 Page 3 of 3 Rev. 1/20/2011 1:12:33 PM (A5) Resolution 5-R-11 by Which The City Council Would Authorize the Use Of Motor Fuel Tax Funds for Roadway Construction and Related Engineering Services The Evanston Department of Public Works recommends City Council approval of Resolution 5-R-11 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of $1,000,000 for the 2011 MFT Street Resurfacing Project and $110,606 for design and construction engineering services by City Staff. Total MFT funding authorization request is $1,110,606.00. This project will be funded through the Motor Fuel Tax Fund. (FUND # 200). For Action (A6) Ordinance 12-O-11, Decreasing the Number of Class B Liquor Licenses Due to a Change in Ownership of Pete Miller Steak House The Local Liquor Commissioner recommends passage of Ordinance 12-O-11, amending Section 3-5-6-(B) of the City Code to decrease the number of Class B liquor licenses from 16 to 15 due to a change in ownership of Pete Miller Steak House, 1572 Sherman Avenue. For Introduction (A7) Ordinance 13-O-11, Increasing the Number of Class B Liquor Licenses to Permit Issuance to Pete Miller Steak House The Local Liquor Commissioner recommends passage of Ordinance 13-O-11, amending Section 3-5-6-(B) of the City Code to increase the number of Class B liquor licenses from 15 to 16 to permit issuance to Pete Miller Evanston, LLC, owner of “Pete Miller Steak House,” 1572 Sherman Avenue. For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Page 46 of 246 FINAL Page 1 of 3 Administration and Public Works MEETING MINUTES Administration & Public Works Monday, January 10, 2011 5:45 P. M. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers Members Present: Ald. Holmes, Ald. Burrus, Ald. Fiske Members Absent: Ald. Jean-Baptiste. Ald. Rainey Staff Present: Wally Bobkiewicz, Dolores Cortez, Hitesh Desai, Joellen Earl, Chief Eddington, Grant Farrar, Doug Gaynor, Curtis Hanawalt, Lonnie Jeschke, Chief Klaiber, Marty Lyons, Sabina Mora, Paul Schneider, Patrick Sheeran, Dave Stoneback, Presiding Member: Alderman Holmes Declaration of Quorum With a quorum present, Chairman Holmes called the meeting to order at 5:50 P. M. APPROVAL OF MEETING MINUTES December `13, 2010 It was moved by Ald. Burrus and seconded by Ald. Fiske that the minutes of the December 13, 2010 meeting be approved. A voice vote was taken and the minutes were approved. NEW BUSINESS ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 12/19/10 $2,354,670.68 City of Evanston Payroll through 01/02/11 $2,273,135.55 It was moved by Ald. Burrus and seconded by Ald. Fiske that the payrolls of December 19, 2010 and January 2, 2011 be approved. A voice vote was taken and the payroll was approved. (A2) City of Evanston Bills through 01/11/11 $4,026,597.12 It was moved by Ald. Burrus and seconded by Ald. Fiske that the Bills List of January 11, 2011 be approved. A voice vote was taken and the Bills List was approved. City of Evanston Credit Card Bills through 11/30/10 $ 65,453.99 It was moved by Ald. Burrus and seconded by Ald. Fiske that the Credit Card Bills of November 20, 2010 be approved. A voice vote was taken and the Credit Card Bills were approved. (A3.1) Approval of Fire & Life Safety Department Vehicle Replacement Purchase Page 47 of 246 FINAL Page 2 of 3 Administration and Public Works Staff recommends approval of this replacement vehicle-purchase in the amount of $25,447.93 from Currie Motors (9423 W. Lincoln Hwy., Frankfort, IL) in the amount of $25,447.93. Funding provided by Fleet Services Capital Outlay Budget for Automotive Equipment (7720.65550). Staff conducted a “green” review of this purchase to determine if any “hybrid vehicle” would be feasible. However, staff believes a “hybrid” in this style of vehicle at twice the cost of a non-hybrid version to be cost prohibitive. Staff will continue to review each fleet purchase with the goal of moving to a “greener fleet” in the future. It was moved by Ald. Burrus and seconded by Ald. Fiske that A3.1 be approved. A voice vote was taken and A3.1 was approved. (A3.2) Approval of Contract Extension for Water Treatment Chemicals for FY 2011 Based on a review of current chemical prices, staff recommends City Council approval of a ten month contract extension to the following four vendors to supply water treatment chemicals: 1) JCI Jones Chemical Company (600 Bethel Ave., Beech Grove, IN) in the amount of $34,845.00 to supply chlorine, 2) Alexander Chemical Corp (1901 Butterfield Road, Downers Grove, IL) in the amount of $174,675.00 to supply HFS acid (fluoride), 3) SNF Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of $23,800.00 to supply polymer, and 4) Pristine Water Solutions (1570 Lakeside Drive, Waukegan, IL) in the amount of $88,268.25 to supply blended phosphate. The total of these proposed purchases is $321,588.25, provided by accounts 7110.65015 and 7110.65030. Ald. Fiske asked staff about the adding of fluoride to the water. David Stoneback (Director of Utilities) stated that by law, fluoride must be added to the water. He further stated that a presentation is being prepared to take place at the City Council meeting on January 24, 2011. It was moved by Ald. Burrus and seconded by Ald. Fiske that A3.2 be approved. A voice vote was taken and A3.2 was approved. (A3.3) Accept and Place on File of Single Audit for FY 2009-10 Staff recommends that City Council review and place on file the Single Audit report for the fiscal year ending February 28, 2010. Single Audit is the audit of Federal Grants money received/spent by the City of Evanston. Martin Lyons (Assistant City Manager) noted that a representative of Baker Tilley was present and asked if he should stay for the full Council meeting. Ald. Burrus asked if it would cost the city and M. Lyons said it would not. He was asked to remain available. It was moved by Ald. Burrus and seconded by Ald. Fiske that A3.3 be approved. A voice vote was taken and A3.3 was approved. (A3.4) National Clean Diesel Funding Assistance Program for City of Evanston Clean Refuse/Recycling Truck and Clean Motor Grader Project Staff recommends authorization for the City Manager to sign the application for federal assistance for the National Clean Diesel Funding Assistance Program for the City of Evanston Clean Refuse/Recycling Truck and Clean Motor Grader Project. The estimated total cost of the project is Page 48 of 246 FINAL Page 3 of 3 Administration and Public Works $645,000; including IEPA Grant funding of $161,250 and Fleet Funds of $483,750. A3.4 was removed from the agenda. (A4) Ordinance 1-O-11, Amending City Code Section 7-15-1 to Amend the Membership of the Board of Local Improvements Illinois law (65 ILCS 5/9-2-7) establishes the membership of each board of local improvements (“BLI”) in cities having a population of 50,000 or more and less than 500,000. Section 7-15-1 of the City Code establishes the membership of the City’s BLI. Ordinance 1-O-11 will ensure the City Code complies with the statute and uses the current job titles of the board members. It was moved by Ald. Burrus and seconded by Ald. Fiske that A4 be approved. A voice vote was taken and A4 was approved. (A5) Ordinance 3-O-11 Amending Various Sections of Title 8, “Mobile Food Vehicle Vendors”, Chapter 26 of the City Code The Law Department submits for consideration ordinance 3-O-11 amending Title 8, Chapter 26, of the City Code. The proposed amendments reflect a pro-rated fee for licenses granted after July 1 of any calendar year. The amendments also authorize the City Manager or his/her designee to enter food trucks at a reasonable time to ensure compliance with the Code. Finally, the amendment clarifies that vendors need not obtain temporary food establishment permits for private events unless the vendor changes its menu for the private event. City Manager Wally Bobkiewicz said that he proposes to make an amendment to this ordinance, changing the effective date to December 31, 2010. There is only one vendor involved. Grant Farrar (Corporation Counsel/City Attorney) stated that sub-section C would contain the retroactive wording. Ald. Holmes asked what effect if any changing this service from the Health Department to the City Managers office would be. W. Bobkiewicz said that there are many departments involved in this item. When there are multiple departments, normally the City Manager oversees. The Health Department will still be involved. They just will not have to regulate the other parts of the ordinance. It was moved by Ald. Burrus and seconded by Ald. Fiske that A5 be approved. A voice vote was taken and A5 was approved with recommended revisions. ADJOURNMENT The meeting was moved by Ald. Burrus and seconded by Ald. Fiske to adjourn. A voice vote was taken and the motion was approved at 6:05 P. M., January 10, 2011. Respectfully Submitted, Phillip Baugher Administrative Secretary, Administrative Services Page 49 of 246 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Marty Lyons, Assistant City Manager Richard Perry, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: January 19, 2011 Recommended Action: Staff recommends approval of the city of Evanston Payroll and Bills List. Summary: Payroll – January 3, 2011 through January 16, 2011 $2,558,341.75 Bills List – January 25, 2011 $1,112,337.12 Attachments: Bills List For City Council meeting of January 24, 2011 Item #A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum Page 50 of 246 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/11 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 00100 GENERAL ACCOUNT 100 GENERAL FUND 100.21680 CHICAGO TRANSIT AUTHORITY 901 *CHICAGO CARD PLUS PAYMENT 943.00 100.21639 EYE MED VISION CARE MONTHLY PREMIUM 2,767.33 100.21650 NATIONAL GUARDIAN LIFE INSURAN MONTHLY PREMIUM 432.70 4,143.03 1300 CITY COUNCIL 1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERV. COUNCIL MAIL 104.98 104.98 1400 CITY CLERK 1400.62295 MUNICIPAL CLERKS' ASSC. N & N *MUNICIPAL CLERK DINNER MEETNG 50.00 1400.65095 OFFICE DEPOT OFFICE SUPPLIES 120.43 170.43 1505 CITY MANAGER 1505.62285 FEDERAL EXPRESS CORP.SHIPPING FEES 18.28 1505.64540 AT & T MOBILITY WIRELESS SERVICE CTY. MNG 458.83 1505.62210 MINUTEMAN PRESS NOTECARDS W/ CITY LOGO 691.15 1505.62285 FEDERAL EXPRESS CORP.SINGLE AUDIT REQUEST 19.25 1505.65095 OFFICE DEPOT CREDIT PAPER CLIPS (16.41) 1505.65095 OFFICE DEPOT BLANKET P.O. FOR FY 10-11 95.02 1,266.12 1510 PUBLIC INFORMATION 1510.62665 EVANSTON COMMUNITY MEDIA CENTE VIDEO COVERAGE-4 EVENTS 800.00 1510.62665 EVANSTON COMMUNITY MEDIA CENTE VIDEO COVERAGE-5 EVENTS 1,000.00 1510.62665 EVANSTON COMMUNITY MEDIA CENTE OPERATIONAL EXP. JAN. 2011 16,500.00 1510.62665 EVANSTON COMMUNITY MEDIA CENTE OPERATIONAL EXP. DEC. 2010 16,500.00 1510.62665 EVANSTON COMMUNITY MEDIA CENTE VIDEO COVERAGE-4 EVENTS 800.00 1510.62665 EVANSTON COMMUNITY MEDIA CENTE VIDEO COVERAGE-2 EVENTS 400.00 1510.62665 EVANSTON COMMUNITY MEDIA CENTE VIDEO COVERAGE-3 EVENTS 600.00 36,600.00 1535 SUSTAINABILTY GRANT 1535.55253 MARATHON SPORTSWEAR INC.CAR FREE DAY 887.01 1535.55253 EVANSTON ROUND TABLE LLC CAR FREE DAY AD 302.00 1,189.01 1705 LEGAL ADMINISTRATION 1705.62509 BRUNNER, SUSAN D HEARING OFFICER SERVICES 1,560.00 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 14.93 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 15.23 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 16.51 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 6.25 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 21.77 1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 10.17 1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 57.71 1705.65010 PIONEER PRESS SUBSCRIPTION 52 WEEKS 40.00 1705.65010 LAW BULLETIN PUBLISHING COMPAN 1 YEAR SUBSCRIPTION 269.00 1705.62295 ILLINOIS STATE BAR ASSN.ARBITRATION/MEDIATION ISSUES 135.00 1705.62345 FEDERAL EXPRESS CORP.SHIPPING COSTS 18.92 1705.62345 CLERK OF THE CIRCUIT COURT APPEAR. FEE/1828 ASHLAND FRCLS 203.00 2,368.49 1905 ADM.SERVICES- GENERAL SUPPORT 1905.65095 OFFICE DEPOT OFFICE SUPPLIES 10.69 10.69 1910 FINANCE DIVISION - REVENUE 1910.62431 GARDA CL GREAT LAKES, INC.MONTHLY SERVICES 38.60 1910.64541 AZAVAR TECHNOLOGIES CONTINGENCY PAYMNTS 986.34 1,024.94 1920 FINANCE DIVISION - ACCOUNTING 1920.65095 OFFICE DEPOT OFFICE SUPPLIES 2010-2011 5.79 1920.65095 OFFICE DEPOT OFFICE SUPPLIES 2010-2011 7.60 13.39 1929 HUMAN RESOURCE DIVISION 1929.62160 LASER ASSOC., STEPHEN A.RECRUITMENT TESTING 5,100.00 1929.62512 ILLINOIS MUNICIPAL LEAGUE RECRUITMENT-HR SPECIALIST 20.00 1929.62160 LASER ASSOC., STEPHEN A.RECRUITMENT-TESTING 425.00 1929.62274 I/O SOLUTIONS, INC CONSULTING 450.00 1Page 51 of 246 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/11 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1929.62274 TRANS UNION CORP BACKGROUND CHECKS 301.95 1929.62270 NORTH SHORE UNIVERSITY HEALTH QUARTERLY CHARGES 2,971.00 9,267.95 1932 INFORMATION TECHNOLOGY DIVI. 1932.64515 EVERBRIDGE, INC.*SMART GSI/AWARE SET-UP 18,500.00 1932.62340 ORACLE CORPORATION SALES CONTRACT 2340013 1,380.76 1932.62340 INTERNET CONTENT MANAGEMENT (I WEBSENSE ANNUAL SUPPORT 11,406.00 1932.62250 PRESSTEK, INC.FORMAX SEALER 1,282.54 1932.65605 SOUND INC.MAINT. CONTRACT NEC 2400 824.16 1932.62340 ALTUS NETWORK SOLUTIONS, INC. PASSWORD FILTER MAINT.278.40 1932.62340 AOT PUBLIC SAFETY CORPORATION SOFTWARE LISC. 03/11-02/12 5,822.00 1932.64505 AT & T WIRELESS SERVICE 6.39 1932.65615 COMCAST CABLE CABLE SERVICE 128.30 1932.62340 COOK COUNTY RECORDER OF DEEDS REAL ESTATE TRANS. LIST 100.00 1932.65615 COMCAST CABLE CABLE SERVICE 145.30 1932.65095 TEUTEBERG INC INFORMATION SYSTEMS 979.96 1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATION CHARGES 1,055.76 41,909.57 1941 PARKING ENFORCEMENT & TICKETS 1941.62451 SPELLMAN, MICHAEL *TOW CHARGE REFUND 150.00 1941.65095 OFFICE DEPOT OFFICE SUPPLIES 57.12 1941.52505 GRAHAM, REBECCA PARKING TKT. REFUND 30.00 1941.65095 OFFICE DEPOT OFFICE SUPPLIES 29.87 1941.65095 OFFICE DEPOT OFFICE SUPPLIES 13.94 280.93 2101 COMMUNITY DEVELOPMENT ADMIN 2101.65095 OFFICE DEPOT BLANKET FY 2010-11 BOBBIE 95.09 2101.65095 OFFICE DEPOT BLANKET FY 2010-11 BOBBIE 25.38 2101.62210 WINDY CITY PRESS BUSINESS CARDS FOR STEVE 17.99 2101.62210 MINUTEMAN PRESS NOTECARDS W/ CITY LOGO 230.38 368.84 2105 PLANNING & ZONING 2105.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 8.71 2105.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 51.01 2105.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 26.43 2105.62210 WINDY CITY PRESS #10 WINDOW ENVELOPES - SEE 465.00 2105.62285 AARYNN/ALLYSSA TRUCKING ZBA PACKETS 40.82 2105.62285 AARYNN/ALLYSSA TRUCKING PRES. COMMISSION PKTS.113.72 2105.62285 AARYNN/ALLYSSA TRUCKING ZBA PACKETS 40.82 746.51 2115 HOUSING CODE COMPLIANCE 2115.65095 OFFICE DEPOT BLANKET FY10-11; USERS: BOBBIE 11.69 2115.62295 ILLINOIS ASSOCIATION OF CODE E IACE ANNUAL MEMBERSHP 150.00 161.69 2120 HOUSING REHABILITATION 2120.62360 ILLINOIS ASSOCIATION OF CODE E IACE ANNUAL MEMBERSHP 50.00 2120.65095 OFFICE DEPOT OFFICE SUPPLIES FY 10-11 209.18 2120.65010 INTERNATIONAL CODE COUNCIL CODE BOOKS 253.50 512.68 2126 BUILDING INSPECTION SERVICES 2126.62360 INTERNATIONAL ASSOCIATION OF E I.A.E.I. MEETING REGIST.200.00 2126.65010 INTERNATIONAL CODE COUNCIL CODE BOOKS 521.82 2126.62464 LAMBERG, BRIAN K ELECTRICAL INSPECTIONS 575.00 2126.62150 MOSHE CALAMARO & ASSOC STRUCTURAL PERMIT PLAN REV.380.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 50.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,848.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 4,416.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 32.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 240.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 25.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 425.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 500.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 150.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 125.00 2Page 52 of 246 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/11 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 25.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 600.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,720.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,656.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 4,608.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 4,000.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 225.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 1,984.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 400.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 300.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,080.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,688.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 200.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,656.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 1,000.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 100.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 75.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,528.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 75.00 2126.62210 WINDY CITY PRESS 1 BOX BUSINESS CARDS WALTER 17.99 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 240.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 450.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,912.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 575.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 45,042.81 2240 POLICE RECORDS 2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 2.88 2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 281.98 2240.65095 OFFICE DEPOT FY 10-11 OFFICE SUPPLIES 13.70 298.56 2305 FIRE MGT & SUPPORT 2305.65095 OFFICE DEPOT OPEN PO OFFICE SUPPLIES 30.33 2305.65095 OFFICE DEPOT OPEN PO OFFICE SUPPLIES 10.80 41.13 2425 DENTAL SERVICES 2425.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2010/11 71.74 2425.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2010/11 61.95 2425.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2010/11 9.34 2425.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2010/11 9.34 152.37 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.65045 OFFICE DEPOT LICENSING REGULATORY SUPPLIES 118.21 118.21 2440 VITAL RECORDS 2440.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2020/11 98.20 2440.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2020/11 54.82 153.02 2605 DIRECTOR OF PUBLIC WORKS 2605.56155 ILLINOIS DEPT OF REVENUE *SALES TAX DEC. 2010 7.00 7.00 2610 MUNICIPAL SERVICE CENTER 2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID 311.66 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 105.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 126.50 3Page 53 of 246 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/11 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 57.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 122.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 139.50 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 145.39 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 247.70 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 150.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 113.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 146.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 134.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 156.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 137.49 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 108.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 112.65 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 123.50 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 108.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 120.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 64.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 97.50 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 128.55 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 112.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 135.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 137.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 91.75 2610.64015 NICOR MONTHLY CHARGES 527.22 2610.62225 SMITHEREEN PEST MANAGEMENT SER RODENT CONTROL 90.00 2610.64005 COMED MONTHLY CHARGE 325.74 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 158.80 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 113.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 125.00 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 122.74 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 122.24 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 73.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 99.99 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 152.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 102.00 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 125.00 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 129.24 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 28.50 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 131.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 140.15 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 107.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 76.90 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 90.74 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 105.49 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 131.20 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 114.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 118.50 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 81.50 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 74.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 114.25 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 106.25 2610.62440 OVERHEAD, INC.OVERHEAD DOOR MAINTENANCE 538.30 2610.65020 STARS & STRIPES SILK SCREENING AFSCME T-SHIRTS BLANKET PO 1,282.50 2610.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES NOVEMBER 1,485.00 2610.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES DECEMBER 1,485.00 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 91.75 2610.65020 UNIFORMS TO YOU FALL UNIFORMS FOR AFSCME 147.05 12,155.24 2670 STREET AND ALLEY MAINTENANCE 2670.62415 THELEN SAND & GRAVEL INC LEAF DISPOSAL 3,000.00 2670.62415 THELEN SAND & GRAVEL INC LEAF DISPOSAL 1,800.00 2670.62415 THELEN SAND & GRAVEL INC LEAF DISPOSAL 1,200.00 2670.62415 G & L CONTRACTORS, INC 2009 DEBRIS HAULING 2,760.00 2670.62415 G & L CONTRACTORS, INC 2009 DEBRIS HAULING 3,050.00 2670.62415 G & L CONTRACTORS, INC 2009 DEBRIS HAULING 2,340.00 2670.62415 G & L CONTRACTORS, INC 2009 DEBRIS HAULING 2,880.00 4Page 54 of 246 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/11 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2670.62415 G & L CONTRACTORS, INC 2009 DEBRIS HAULING 1,840.00 18,870.00 2680 SNOW AND ICE CONTROL 2680.65015 MORTON SALT ROCK SALT 3,747.82 2680.65015 MORTON SALT ROCK SALT 3,791.98 2680.65015 MORTON SALT ROCK SALT 6,230.50 2680.65015 MORTON SALT ROCK SALT 20,838.12 2680.65015 MORTON SALT ROCK SALT 13,387.78 2680.65015 MORTON SALT ROCK SALT 10,547.24 2680.65015 MORTON SALT ROCK SALT 12,097.41 2680.65015 MORTON SALT ROCK SALT 1,242.77 71,883.62 2690 RESIDENTIAL RECYCLING COL 2690.64005 COMED MONTHLY CHARGE 611.59 611.59 2695 YARD WASTE COLLECTION 2695.62415 GROOT RECYCLING & WASTE SERVIC YARD WASTE COLLECTION AND 79,395.00 79,395.00 2805 CHILDREN'S SERVICES 2805.65641 MIDWEST TAPE AV 222.23 2805.65641 MIDWEST TAPE AV 31.99 2805.65641 MIDWEST TAPE AV 166.93 2805.65641 MIDWEST TAPE AV 85.52 2805.65641 MIDWEST TAPE AV 466.84 2805.65641 MIDWEST TAPE AV 378.30 2805.65641 RANDOM HOUSE INC AV 76.00 2805.65641 RANDOM HOUSE INC AV 30.20 2805.65641 RECORDED BOOKS INC.AV 562.20 2805.65630 BAKER & TAYLOR BOOKS 369.23 2805.65630 BAKER & TAYLOR BOOKS 45.43 2805.65630 BAKER & TAYLOR BOOKS 73.01 2805.65641 MIDWEST TAPE AV 277.42 2805.65641 MIDWEST TAPE AV 204.92 2805.65630 BAKER & TAYLOR BOOKS 144.43 2805.65630 BAKER & TAYLOR BOOKS 68.96 2805.65630 BAKER & TAYLOR BOOKS 1,230.23 2805.65630 BAKER & TAYLOR BOOKS 193.92 2805.65630 BAKER & TAYLOR BOOKS 16.76 2805.65630 BAKER & TAYLOR BOOKS 960.62 2805.65630 BOOK WHOLESALERS INC.BOOKS 57.50 2805.65630 BOOK WHOLESALERS INC.BOOKS 9.08 2805.65630 BOOK WHOLESALERS INC.BOOKS 40.76 2805.65630 BOOK WHOLESALERS INC.BOOKS 16.86 2805.65630 BOOK WHOLESALERS INC.BOOKS 7.78 2805.65630 BAKER & TAYLOR MAIN JUV. BOOKS 16.18 2805.65641 MIDWEST TAPE AV 266.99 2805.65641 MIDWEST TAPE AV 11.99 2805.65641 MIDWEST TAPE AV 207.83 2805.65641 MIDWEST TAPE AV 507.55 2805.65641 MIDWEST TAPE AV 119.12 2805.65641 RECORDED BOOKS INC.AV 30.20 2805.65641 RECORDED BOOKS INC.AV (30.20) 2805.65630 BAKER & TAYLOR BOOKS 603.41 2805.65630 BAKER & TAYLOR BOOKS 288.46 2805.65630 BAKER & TAYLOR BOOKS 1,071.57 2805.65641 MIDWEST TAPE AV 669.98 9,500.20 2806 ADULT SERVICES 2806.65635 EBSCO SUBSCRIPTION SERV PERIODICALS 379.71 2806.65630 MCGRAW-HILL COMPANIES BOOKS 193.41 2806.62340 OVER DRIVE, INC.ELECTRONIC BOOKS 1,000.00 2806.65630 RANDOM HOUSE INC AV 38.40 2806.65630 GREY HOUSE PUBLISHING BOOKS 416.05 2806.65630 BAKER & TAYLOR BOOKS 124.44 2806.65630 GREY HOUSE PUBLISHING REFERENCE BOOKS 237.95 2806.65641 BAKER & TAYLOR AV 99.92 5Page 55 of 246 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/11 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2806.65641 RANDOM HOUSE INC AV 12.00 2806.65641 RANDOM HOUSE INC AV 6.00 2806.65630 BAKER & TAYLOR BOOKS 116.60 2806.65630 BAKER & TAYLOR BOOKS 22.12 2806.65630 BAKER & TAYLOR BOOKS 20.00 2806.65630 BAKER & TAYLOR BOOKS 906.01 2806.65630 BAKER & TAYLOR BOOKS 1,775.65 2806.65630 BAKER & TAYLOR 317.65 2806.65641 BAKER & TAYLOR CREDIT (3.00) 2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 15.28 2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 89.60 2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 40.38 2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 72.70 2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 20.54 2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 33.05 2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 11.01 2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 25.71 2806.65641 BBC AUDIOBOOKS AMERICA AV 111.92 2806.65641 RANDOM HOUSE INC AV 80.00 2806.65641 BBC AUDIOBOOKS AMERICA AV 314.79 2806.65630 BAKER & TAYLOR BOOKS 729.69 2806.65630 BAKER & TAYLOR BOOKS 344.12 2806.65630 BAKER & TAYLOR BOOKS 81.29 2806.65630 BAKER & TAYLOR BOOKS 218.97 2806.65630 BAKER & TAYLOR BOOKS 316.19 2806.65630 BAKER & TAYLOR BOOKS 565.84 2806.65630 BAKER & TAYLOR BOOKS 155.12 2806.65630 BAKER & TAYLOR BOOKS 395.66 2806.65630 BAKER & TAYLOR BOOKS 475.78 2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 66.13 2806.65641 BAKER & TAYLOR ENTERTAINMENT AV 287.98 2806.65635 EBSCO SUBSCRIPTION SERV PERIODICALS CREDIT (100.00) 2806.65635 EBSCO SUBSCRIPTION SERV PERIODICALS 40.60 2806.65635 EBSCO SUBSCRIPTION SERV PERIODICALS 35.53 2806.65641 RANDOM HOUSE INC MAIN ADULT BOOKS 29.96 2806.65641 RANDOM HOUSE INC MAIN JUV. AV 24.00 2806.65641 RECORDED BOOKS INC.MAIN ADULT AV 1.50 2806.65641 RECORDED BOOKS INC.MAIN ADULT AV 13.90 2806.65630 BAKER & TAYLOR MAIN ADULT BOOKS 15.96 2806.65641 BAKER & TAYLOR MAIN ADULT BOOKS 223.76 2806.65630 BAKER & TAYLOR CREDIT MAIN ADULT BOOKS (17.10) 2806.65641 RECORDED BOOKS INC.AV 13.90 2806.65630 BAKER & TAYLOR BOOKS 1,161.49 2806.65630 BAKER & TAYLOR BOOKS 428.76 2806.65630 BAKER & TAYLOR BOOKS 1,216.33 2806.65630 BAKER & TAYLOR BOOKS 228.80 2806.65630 BAKER & TAYLOR BOOKS 1,197.22 2806.65630 BAKER & TAYLOR BOOKS 123.65 2806.65630 BAKER & TAYLOR BOOKS 801.11 2806.65630 BAKER & TAYLOR BOOKS 143.23 2806.65630 BAKER & TAYLOR BOOKS 1,611.62 2806.65630 BAKER & TAYLOR BOOKS 257.71 2806.65630 BAKER & TAYLOR BOOKS 355.58 17,922.17 2820 CIRCULATION 2820.52610 UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES 304.30 304.30 2825 NORTH BRANCH 2825.65641 MIDWEST TAPE AV 39.99 2825.65630 BAKER & TAYLOR BOOKS 31.64 2825.65630 BAKER & TAYLOR BOOKS 55.18 2825.65630 BAKER & TAYLOR BOOKS 10.16 2825.65630 BAKER & TAYLOR BOOKS 101.62 2825.65630 BAKER & TAYLOR BOOKS 30.51 2825.65630 BAKER & TAYLOR BOOKS 24.65 2825.65630 BAKER & TAYLOR BOOKS 44.65 6Page 56 of 246 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/11 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2825.65630 BAKER & TAYLOR BOOKS 19.60 2825.65630 BAKER & TAYLOR BOOKS 17.50 2825.65641 MIDWEST TAPE AV 359.92 2825.65630 BAKER & TAYLOR BOOKS 16.36 2825.65630 BAKER & TAYLOR BOOKS 34.66 786.44 2830 SOUTH BRANCH 2830.65630 BAKER & TAYLOR BOOKS 16.36 2830.62375 GLENWOOD PROPERTIES FEBRUARY 2011 S.B RENT 4,520.00 2830.65630 BAKER & TAYLOR BOOKS 17.50 2830.65630 BAKER & TAYLOR BOOKS 24.65 2830.65630 BAKER & TAYLOR BOOKS 14.10 2830.65630 BAKER & TAYLOR BOOKS 31.64 2830.65630 BAKER & TAYLOR BOOKS 10.16 2830.65630 BAKER & TAYLOR BOOKS 30.51 4,664.92 2835 TECHNICAL SERVICES 2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY COMPUTER SUPPORT 75.54 2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY COMPUTER SUPPORT 4,573.65 2835.65100 DEMCO, INC.OFFICE SUPPLIES 28.54 2835.65100 GENERAL BINDING CORP.LAMINATING RENTAL 910.40 5,588.13 2840 MAINTENANCE 2840.62245 AMERICAN MESSAGING PAGER 6.01 2840.62225 CHICAGO SPRINKLER COMPANY BUILDING MAINTENANCE SERV.169.00 2840.65040 CINTAS #769 MAT SERVICE 55.61 2840.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES NOVEMBER 6,855.00 2840.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES DECEMBER 6,855.00 2840.62225 DOOR SYSTEMS, INC.BUILDING MAINT. SERVICES 307.82 2840.65040 CINTAS #769 MAT SERVICES 55.61 2840.62225 SCHINDLER ELEVATOR CORP INV#8102815798, QRT BILLING 2,452.11 16,756.16 2845 ADMINISTRATION 2845.62210 ALLEGRA PRINT & IMAGING PRINTING 254.00 2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 24.33 2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 62.91 2845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX DEC. 2010 1,101.00 2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 118.36 2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 174.90 2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 91.05 2845.65095 OFFICE DEPOT OFFICE SUPPLIES BLANKET PO 61.46 1,888.01 3005 REC. MGMT. & GENERAL SUPPORT 3005.65025 GAYNOR, DOUG PETTY CASH REIMBURSEMENT 26.26 26.26 3010 REC. BUS. & FISCAL MGMT 3010.65095 OFFICE DEPOT 10-11 BALNKET PO OFFICE 18.10 3010.62705 PLUG & PAY TECHNOLOGIES MERCHANT PROCESSING FEE 15.00 3010.65095 OFFICE DEPOT 10-11 BALNKET PO OFFICE 28.59 3010.65095 OFFICE DEPOT 10-11 BALNKET PO OFFICE 66.50 128.19 3030 CROWN COMMUNITY CENTER 3030.62375 JEAN'S GREENS, INC.PLANT SERVICE JAN 2011 50.00 3030.62505 BARBIR, MIRA YOGA INSTRUCTOR 45.00 3030.62245 MCCAULEY MECHANICAL SERVICE EQUIPMENT TESTING PRG LICENSE 277.00 372.00 3035 CHANDLER COMMUNITY CENTER 3035.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 7.42 3035.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 25.58 3035.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 26.05 3035.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 23.00 3035.62507 VERTICAL ENDEAVORS ULTIMATE ADVENTURE WINTER CAMP 192.00 274.05 3040 FLEETWOOD JOURDAIN COM CT 3040.65110 CINTAS #769 FLEETWOOD MATS 67.00 67.00 7Page 57 of 246 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/11 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3055 LEVY CENTER 3055.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 12.83 3055.62505 MAD SCIENCE OF NORTHERN ILLINO BIRTHDAY PARTY ENTERTAINMENT 185.00 3055.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 15.10 3055.62210 ALLEGRA PRINT & IMAGING 10-11 BLANKET PO FOR LEVY 705.00 3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX DEC. 2010 56.00 3055.65110 SCHWARTZ PIANO SERVICE PIANO TUNING 165.00 3055.62210 ALLEGRA PRINT & IMAGING 10-11 BLANKET PO PRINTING 91.00 1,229.93 3085 RECREATION FACILITY MAINT 3085.65110 SCULPTURE SOURCES COMPANY *REISSUE CHK 376525 950.00 950.00 3095 CROWN ICE RINK 3095.62205 PIONEER PRESS FLEA MARKET CLASSIFIED AD 177.39 3095.65095 OFFICE DEPOT 10-11 BLANKET PO OFFICE 29.18 3095.65095 OFFICE DEPOT 10-11 BLANKET PO OFFICE 183.68 3095.62205 PIONEER PRESS NUTCRACKER AD 447.00 3095.62245 MCCAULEY MECHANICAL SERVICE SUB FLOOR LEAK REAPAIR 9,683.00 3095.62375 JEAN'S GREENS, INC.PLANT SERVICE JAN 2011 50.00 3095.62508 AUSTIN, JULIAN REFEREE ADULT BROOMBALL 290.00 3095.62508 HOBBS, JENNIFER SCOREKEEPER ADULT BROOMBALL 90.00 3095.62508 PFEIFFER, SHAWN ADULT BROOMBALL REFEREE 240.00 3095.62508 LEVI, MATTHEW REFEREE FOR ADULT BROOMBALL 180.00 11,370.25 3505 PARKS & FORESTRY GENERAL SUP 3505.65095 OFFICE DEPOT BLANKET PO FOR 2010 - 11 33.60 3505.65095 OFFICE DEPOT BLANKET PO FOR 2010 - 11 8.91 42.51 3510 HORTICULTURAL MAINTENANCE 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, HOWARD STREETSCAPE 785.75 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, HOWARD STREETSCAPE 785.75 1,571.50 3520 DUTCH ELM DISEASE CONTROL 3520.65625 RUSSO POWER EQUIPMENT STIHL CHAINSAWS WITH 14" BAR 1,880.00 1,880.00 3525 TREE PLANTING 3525.65005 WEST CENTRAL MUNICIPAL CONFERE TREES: CORRECTED P.O. 50,772.80 50,772.80 3605 ECOLOGY CENTER 3605.65095 OFFICE DEPOT 10-11 BLANKET PO FOR OFFICE 73.79 3605.65080 OLSEN DISTRIBUTING CO.BIRDSEED RESALE ECOLOGY 152.50 3605.56045 ILLINOIS DEPT OF REVENUE *SALES TAX DEC. 2010 47.00 3605.65040 LAPORT INC 10-11 BLANKET PO JANITORIAL 100.74 374.03 3710 NOYES CULTURAL ARTS CTR 3710.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 33.25 33.25 3729 NCAP - LAKESHORE FESTIVAL 3729.65020 EVANSTON IMPRINTABLES,INC.T-SHIRTS 2010 LAKESHORE 1,385.00 1,385.00 3805 FACILITIES ADMINISTRATION 3805.65095 OFFICE DEPOT OFFICE SUPPLIES FOR 3.14 3805.65095 OFFICE DEPOT OFFICE SUPPLIES FOR 68.64 71.78 3806 CIVIC CENTER SERVICES 3806.65040 LAPORT INC JANITORIAL SUPPLIES 102.15 3806.65040 LAPORT INC JANITORIAL SUPPLIES 1,028.00 3806.65040 MARK VEND COMPANY VENDING SUPPLIES 213.49 3806.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES NOVEMBER 4,330.00 3806.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES DECEMBER 4,330.00 10,003.64 466,830.32 00195 NEIGHBOR.STABILIZATION PROGRAM 5005 NSP-GENERAL ADMINISTRATION 5005.62210 WINDY CITY PRESS RE-ORDER OF BUSINESS CARDS FOR 17.99 8Page 58 of 246 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/11 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5005.62295 FLAX, SARAH K REIMB. NSPW CONF/DETROIT 533.52 5005.62185 BORJA, THERESA FINANCIAL MNG. SERVICES 2,185.00 2,736.51 2,736.51 00215 CDBG FUND 5200 HOUSING ASSISTANCE 5200.62825 PITTMAN, LATASHA SECURITY IMPROVMNTS/723 DOBSON 1,449.09 1,449.09 5220 CDBG ADMINISTRATION 5220.65095 OFFICE DEPOT ADDTL FUNDS OFFICE SUPPLIES 89.40 5220.65095 OFFICE DEPOT BLANKET PO FY10-11 BOBBIE 26.65 5220.65095 OFFICE DEPOT BLANKET PO FY10-11 BOBBIE 24.32 5220.65095 OFFICE DEPOT ADDTL FUNDS OFFICE SUPPLIES 350.00 5220.62185 BORJA, THERESA FINANCIAL MNG. SERVICES 2,000.00 2,490.37 3,939.46 00220 CD LOAN FUND 5280 SINGLE FAM REHAB PROGRAM 5280.62190 MORTON SALT ROCK SALT 14,447.61 5280.62190 FEDERAL EXPRESS CORP.SHIPPING COSTS 10.63 14,458.24 14,458.24 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.62660 BOBKIEWICZ, WALTER LUNCH/COE STAFF 98.63 5300.65522 JOSEPH, RUTH *PUBLIC REL. CENT. ST BUSN.3,000.00 3,098.63 3,098.63 00415 CAPITAL IMPROVEMENTS FUND 415169 CIVIC CTR HVAC 415169.6215 B.H. SUHR & COMPANY, INC.CIVIC CENTER PLAT OF 1,400.00 1,400.00 415885 BRIDGE REHAB PROGRAM 415885.6552 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 31,344.31 31,344.31 416001 INFORMATION TECHNOLOGY 416001.6556 AT & T CISCO VOIP PHONES 16,790.30 16,790.30 416127 LAKEFRONT MASTER PLAN 416127.6215 AECOM USA, INC.LAKEFRONT CORRIDOR 22,217.57 22,217.57 416393 CITY WORKS UPGRADE PW FIELS 416393.6556 AZTECA SYSTEMS, INC.CITYWORKS 22,405.00 22,405.00 94,157.18 00420 SPEC ASSESS CAP PROJECT FUND 6365 SPECIAL ASSESSMENT 6365.65515 ACURA, INC.2010 ALLEY PAVING PROJECT 12,547.00 6365.65515 ACURA, INC.2010 ALLEY PAVING PROJECT 9,813.80 6365.65515 ACURA, INC.2010 ALLEY PAVING PROJECT 12,761.66 35,122.46 35,122.46 00505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 7005.65095 OFFICE DEPOT OFFICE SUPPLIES 35.01 7005.65095 OFFICE DEPOT OFFICE SUPPLIES 43.45 78.46 7015 PARKING LOTS & METERS 7015.62375 706 MAIN STREET, LLC PROP. RENTAL 2ND INST. 2009 5,722.36 7015.62375 706 MAIN STREET, LLC PROP. RENTAL 2ND INST. 2009 2,351.39 7015.65070 IPS GROUP, INC.CREDIT CARD TRANSACTION FEE 296.10 9Page 59 of 246 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/11 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7015.62230 DRAKE SPECIALIZED SERVICES, IN TEMPORARY WATERPROOFING 1,500.00 9,869.85 7036 SHERMAN GARAGE 7036.62425 THYSSENKRUPP ELEVATOR ELECTRICAL INSPECTIONS 2,952.31 7036.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 16,994.42 7036.62660 INLAND AMERICAN RETAIL MANAGEM MAINTENANCE-SHERMAN PLAZA 7,016.41 26,963.14 7037 MAPLE GARAGE 7037.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 9,686.58 7037.64015 NICOR MONTHLY CHARGES 98.23 9,784.81 46,696.26 00510 WATER FUND 7100 WATER GENERAL SUPPORT 7100.53575 FEDERAL EXPRESS CORP.SHIPPING COSTS 103.07 7100.53575 FEDERAL EXPRESS CORP.SHIPPING COSTS 108.02 7100.65095 OFFICE DEPOT OFFICE SUPPLIES 27.93 7100.65095 OFFICE DEPOT OFFICE SUPPLIES 64.02 7100.53575 FEDERAL EXPRESS CORP.SHIPPING COSTS 107.14 7100.56140 ILLINOIS DEPT OF REVENUE *SALES TAX DEC. 2010 66.00 7100.65095 OFFICE DEPOT OFFICE SUPPLIES 196.03 7100.65095 OFFICE DEPOT OFFICE SUPPLIES 90.67 762.88 7110 FILTRATION 7110.65030 PRISTINE WATER SOLUTIONS, INC.BLENDED ORTH-POLYPHOSPHATE 19,208.91 19,208.91 7115 DISTRIBUTION 7115.65051 HEALY ASPHALT MATERIALS- STREETS DIVISION 4,653.76 4,653.76 7125 OTHER OPERATIONS 7125.62340 ACLARA RF SYSTEMS, INC.ACLARA Hexagram Service for 5,850.00 5,850.00 30,475.55 00600 FLEET SERVICES 7705 GENERAL SUPPORT 7705.65095 OFFICE DEPOT ANNUAL OFFICE SUPPLIES 12.70 7705.65095 OFFICE DEPOT ANNUAL OFFICE SUPPLIES 11.36 7705.65095 OFFICE DEPOT ANNUAL OFFICE SUPPLIES 2.76 26.82 7710 MAJOR MAINTENANCE 7710.65060 FACTORY MOTIVE PARTS CREDIT BATTERY CORE (46.50) 7710.65060 FACTORY MOTIVE PARTS CREDIT BATTERY WARRANTY (65.47) 7710.65060 FACTORY MOTIVE PARTS CREDIT BATTERY 228.68 7710.65060 FACTORY MOTIVE PARTS VOLT BATTERY 23.76 7710.65060 FACTORY MOTIVE PARTS TRUCK PARTS 116.85 7710.65060 FACTORY MOTIVE PARTS PRO. BATTERY 311.92 7710.65060 FACTORY MOTIVE PARTS BATTERIES 224.50 7710.62355 CINTAS #769 MAT SERVICE 113.60 7710.65060 AETNA TRUCK PARTS, INC.OIL FILTERS 808.80 7710.65060 AETNA TRUCK PARTS, INC.BULBS 83.42 7710.65060 AETNA TRUCK PARTS, INC.LIGHTS 33.12 7710.65060 AETNA TRUCK PARTS, INC.TREADLE ASSY.215.44 7710.65060 CHICAGO INTERNATIONAL TRUCKS, LIGHTS 18.56 7710.65060 CHICAGO INTERNATIONAL TRUCKS, SEAT BELT 44.35 7710.65035 CITY WELDING SALES & SERVICE I PROPANE 139.50 7710.65035 CITY WELDING SALES & SERVICE I ACETYLENE 86.23 7710.65035 COUNTRY GAS CO.PROPANE FUEL 150.50 7710.65060 CUMMINS NORTHERN IL., INC PUMP WATER 185.56 7710.65060 DOUGLAS TRUCK PARTS VALVE CONTROL BANK 679.25 7710.65060 DOUGLAS TRUCK PARTS EDGE ASSY.1,056.00 7710.65060 DOUGLAS TRUCK PARTS SHOE KIT 411.00 7710.65060 DOUGLAS TRUCK PARTS WESTERN DEFLECTOR KIT 230.00 7710.65060 DOUGLAS TRUCK PARTS WESTERN SHOES 533.88 7710.65060 DOUGLAS TRUCK PARTS SHOE ASS'Y. WESTERN 532.91 10Page 60 of 246 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/11 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 DOUGLAS TRUCK PARTS HAIRPIN COTTER 6.50 7710.65060 DOUGLAS TRUCK PARTS LIFT CYLINDER 102.45 7710.65060 DOUGLAS TRUCK PARTS RELAY 70.36 7710.65060 DOUGLAS TRUCK PARTS LIFT CYLINDER 109.60 7710.65060 DOUGLAS TRUCK PARTS CREDIT FOR LIFT CYLINDER (102.45) 7710.65060 EVANSTON CAR WASH & DETAIL CEN WASH 29.97 7710.65060 FLINK COMPANY PLOW PARTS 93.61 7710.65060 FREEWAY FORD TRUCK SALES ELEMENT 104.26 7710.65060 FREEWAY FORD TRUCK SALES FUEL TANK HARDWARE 225.00 7710.65060 FREEWAY FORD TRUCK SALES TANK ASSY.103.82 7710.65060 FREEWAY FORD TRUCK SALES TENSIONER 161.60 7710.65060 FREEWAY FORD TRUCK SALES TIE ROD ENDS 251.47 7710.65060 FREEWAY FORD TRUCK SALES TANK ASSY.103.82 7710.65060 FREEWAY FORD TRUCK SALES FUEL TANK 896.65 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC CAP FUEL TANK 70.59 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SWITCH ROCK 17.99 7710.65060 INTERSTATE BATTERY OF NORTHERN CREDIT BATTERY (160.00) 7710.65060 LAKE/COOK C.V. JOINTS INC JOINTS INSTALLED 89.00 7710.65060 LAKE/COOK C.V. JOINTS INC REPAIR SHAFT 136.02 7710.65060 NORTH SHORE TOWING TRK #324 EFD TOW 750.00 7710.65060 NORTH SHORE TOWING TOW 145.00 7710.65060 NORTH SHORE TOWING TOW 50.00 7710.65060 NORTH SHORE TOWING TOW 75.00 7710.65060 NORTH SHORE TOWING TOW 435.00 7710.65060 NORTH SHORE TOWING TOW 75.00 7710.65060 POWER EQUIPMENT LEASING TOW 171.95 7710.65060 R.A. ADAMS ENTERPRISES INC,SNOW PLOW PARTS 523.53 7710.65060 SEWER EQUIPMENT CO. OF AMERICA CABLE/THROTTLE 186.85 7710.65060 FACTORY MOTIVE PARTS TRUCK PARTS 117.35 7710.65060 FACTORY MOTIVE PARTS TRUCK PARTS 286.37 7710.65060 FACTORY MOTIVE PARTS CREDIT BATTERY CORE (10.50) 7710.65060 FACTORY MOTIVE PARTS CREDIT BATTERY CORE (42.00) 7710.65060 FACTORY MOTIVE PARTS CREDIT BATTERY WARRANTY (58.71) 7710.65060 FACTORY MOTIVE PARTS CREDIT BATTERY CORE (31.00) 7710.65060 FACTORY MOTIVE PARTS CREDIT DEFECTIVE BATTERY (42.33) 7710.65060 FACTORY MOTIVE PARTS CREDIT BATTERY (260.58) 7710.65060 FACTORY MOTIVE PARTS CREDIT BATTERY CORE (148.25) 7710.65060 FACTORY MOTIVE PARTS CREDIT DEFECTIVE BATTERY (123.45) 7710.65060 FACTORY MOTIVE PARTS CREDIT BATTERY CORE (44.50) 7710.65060 FACTORY MOTIVE PARTS CREDIT BATTERY CORE (54.00) 7710.65060 FACTORY MOTIVE PARTS CREDIT BATTERY CORE (8.50) 7710.65060 FACTORY MOTIVE PARTS CREDIT BATTERY CORE (8.50) 7710.65060 SPEX HAND WASH - 1235 DODGE WASH 128.00 7710.65060 SPEX HAND WASH - 1235 DODGE WASH 132.00 7710.65060 SPEX HAND WASH - 1235 DODGE WASH 152.00 7710.65060 SPEX HAND WASH - 1235 DODGE WASH 144.00 7710.65060 STANDARD EQUIPMENT COMPANY VEHICLE CAMERA REPAIR 1,537.75 7710.65060 WEST SIDE TRACTOR STREET PAD 447.37 7710.65060 WEST SIDE TRACTOR FILLER CAP 73.98 7710.65035 WORLD FUEL SERVICES, INC./TEXO GASOHOL 21,161.68 7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 22,473.21 7710.65035 WORLD FUEL SERVICES, INC./TEXO GASOHOL 20,601.81 7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 23,916.38 7710.62355 CINTAS #22 UNIFORM SERVICE 118.66 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 569.02 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 97.15 7710.65060 AETNA TRUCK PARTS, INC.AUTOMOTIVE PARTS & SUPPLIES 465.30 7710.65060 BREDEMANN FORD FORD OEM PARTS 146.08 7710.65060 BREDEMANN FORD FORD OEM PARTS 37.94 7710.65060 BREDEMANN FORD FORD OEM PARTS 222.34 7710.65060 BREDEMANN FORD FORD OEM PARTS 108.20 7710.65060 BREDEMANN FORD FORD OEM PARTS 84.22 7710.65060 BREDEMANN FORD FORD OEM PARTS 626.26 7710.65060 BREDEMANN FORD FORD OEM PARTS 41.26 7710.65060 BREDEMANN FORD FORD OEM PARTS 11.00 7710.65060 BREDEMANN FORD FORD OEM PARTS 89.67 11Page 61 of 246 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/11 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 BREDEMANN FORD FORD OEM PARTS 45.84 7710.65060 BREDEMANN FORD FORD OEM PARTS 237.32 7710.65060 BREDEMANN FORD FORD OEM PARTS 312.40 7710.65060 BREDEMANN FORD FORD OEM PARTS 455.61 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 29.96 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 0.90 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 31.28 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 24.81 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 6.00 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 3.98 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 11.82 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 183.77 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 130.40 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 41.20 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 39.15 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 8.76 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 37.56 7710.65060 EVANSTON AUTO GLASS AUTO GLASS 75.00 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING 764.00 7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 77.95 7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 165.90 7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 59.95 7710.65060 INTERSTATE BATTERY OF NORTHERN BLANKET PURCHASES-BATTERIES 120.94 7710.65060 MERLIN MUFFLER & BRAKE EXHAUST SYSTEMS 254.18 7710.65060 MERLIN MUFFLER & BRAKE EXHAUST SYSTEMS 651.43 7710.65060 BREDEMANN FORD CREDIT BARM CORE RETURN (75.00) 7710.65060 BREDEMANN FORD CREDIT CORE RETURN (75.00) 7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG, SEALANT 10.35 7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG, GASKET KIT 37.79 7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG, W-WIRE KIT 214.66 7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 543.80 7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 827.60 7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &427.12 7710.65065 POMP'S TIRE SERVICE, INC.ADDTL FUNDS TIRE MOUNTING &362.39 109,838.95 109,865.77 00605 INSURANCE FUND 795600 GENERAL ADMINISTRATION 795600.62270 NORTH SHORE UNIVERSITY HEALTH QUARTERLY CHARGES 1,396.00 1,396.00 1,396.00 00700 FIREFIGHTERS PENSION FUND 8000 FIREFIGHTERS' PENSION 8000.61755 PENSIONS & INVESTMENTS *PENSIONS & INVEST. JRNALS 279.00 8000.61755 CITIGROUP GLOBAL MARKETS *PERFORMANCE MONITORING 6,761.82 8000.61755 BURKE BURNS & PINELLI, LTD.*LEGAL FEES FIREMEN PENSION 2,647.41 9,688.23 9,688.23 00705 POLICE PENSION FUND 8100 POLICEMEN'S PENSION 8100.61755 WALL AND ASSOCIATES *4TH QUART. CONSLT/ADVISORY 4,086.67 8100.61755 GREAT LAKES ADVISORS, INC *4TH QUART. FIXED INCOME MANG.5,763.85 9,850.52 9,850.52 Supplemental Bills List Attachment Gen Fund Various Various RecTrac Refunds 72.00 Insurance Various Various Worker's Comp 33,588.14 Various Various Casualty Loss 1,708.21 Various Various Worker's Comp 7,775.89 12Page 62 of 246 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/11 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT NSP 5014.62486 Forum Title Ins. Co.NSP2 Acquisition-Real Estate Close 130,263.20 5069.62486 Chicago Title & Trust NSP2 Acquisition-Real Estate Close 71,976.63 5065.62486 Chicago Title & Trust NSP2 Acquisition-Real Estate Close 38,637.92 284,021.99 GRAND TOTAL 1,112,337.12 Prepared by _____________________________________ date ___________________ Approved by _____________________________________ date ___________________ 13Page 63 of 246 For City Council meeting of January 24, 2011 Item A3.1 Business of the City by Motion: Contract Extension for Vehicle Repair Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Lonnie Jeschke, Manager, Fleet Services Subject: Approval of Contract Extension for RFP 10-70, Auto Body & Collision Repair Services for 1-Year Date: January 4, 2011 Recommended Action: Staff recommends City Council approval of a one year contract extension to RFP 10-70, Auto Body & Collision Services and Repairs to Sigler’s Auto Body (7445 Channel Road, Skokie, IL) in the amount of $56,000.00 for the coming year to provide products, services and repairs for both emergency and non-emergency vehicles. Funding Source: Funding for this service is within account 7710.65060, “Material to Maintain Autos” which has budgeted dollars of $910,000.00. These future estimated expenditures in the amount of $56,000.00 represent 6.1% of this budget. Background: This RFP 10-70, was originally approved by City Council on 11/09/09 and contains provisions for three (3) 1-year extensions. Staff requested Sigler’s Auto Body extend present pricing and percentage discounts on O.E.M. parts from list pricing in this RFP for the coming year. Sigler’s responded affirmatively to this request in a letter dated 12- 28-10 which is attached to this memo. Staff then inquired and surveyed other auto body vendors who were also asked to bid on this original RFP for their present pricing structure, the results of which are contained in the table below: Memorandum Page 64 of 246 Vendor Name Shop Hourly Rate for Painting Shop Hourly Rate for Mechanical Repairs Shop Hourly Rate for Frame Repairs % Discount on O.E.M Parts Sigler’s $42.00 $75.00 $62.00 15% All Tech $46.00 $86.00 $65.00 10% Dempster $46.00 $85.00 $65.00 0% Summary: Based on a review of present pricing structures and Sigler’s response to our request, staff is recommending a contract extension to Sigler’s Auto Body for an additional 1- year period from 01/28/11 through 12/31/11 in the amount of $56.000.00. Last year’s expense was $36,377.00; however, the 3-year average for body and fender service expenses is $56,000.00. Sigler’s Auto Body Service has provided very good products and exceptional services for the City of Evanston for the past year. Although there are Evanston based businesses that provide these products and services, none of these vendors are within 5% of the lowest bidder’s pricing structure. In addition, the original RFP also contained a waiver for the MWEBE requirement which is also attached to this memo. Page 65 of 246 Page 66 of 246 RFP No. 10-70, Waiver of MWEBE, Collision Repairs 10-26-09 INTEROFFICE MEMORANDUM TO: LONNIE JESCHKE, MANAGER FLEET SERVICES, JACQUELYN R. JOHNSON, MANAGEMENT ANALYST, PUBLIC WORKS FROM: LLOYD W. SHEPARD, BUSINESS DEVELOPMENT COORDINATOR, PURCHASING SUBJECT: RFP NO. 10-70, M/W/EBE WAIVER OF AUTO/TRUCK BODY AND COLLISION REPAIR DATE: 10/26/2009 CC: JEWELL JACKSON, MANAGER PURCHASING & CONTRACTS The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City requires that general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. The subject Request for Proposal (RFP) was reviewed in accordance with the City of Evanston Specification for M/W/EBE Participation. However, auto/truck body and collision repair work is performed by a single source that precludes subcontracting opportunities. Parts are supplied by the original equipment manufacturer if the vehicle (sedans and trucks) is less than ten years old. For vehicles (sedans and trucks) that are over ten years old, parts are purchased by the repair shop from various warehouse entities that have access to and inventory in stock from odd-lot purchases of original equipment manufacturer parts and in some cases, secondary after market manufacturer’s parts. Based upon the scope, M/W/EBE subcontracting is waived. Page 67 of 246 For City Council meeting of January 24, 2011 Item A3.2 Business of the City by Motion: Contract Extension for Vehicle Emergency Lighting and Aftermarket Equipment For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Lonnie Jeschke, Manager, Fleet Services Subject: Approval of Contract Extension for RFP 10-76, Emergency Lighting & Aftermarket Equipment for 1-Year Date: December 30, 2010 Recommended Action: Staff recommends City Council approval of a one year contract extension to RFP 10-76, Installation, Removal, and Repair of Law Enforcement and Emergency Fire Response Vehicles and Equipment to Havey Communications (P.O. Box 448, Lake Forest, IL) in the amount of $62,000.00 for the coming year to provide products, services and repairs for City Departments for lighting, sirens, communications, computer systems and various aftermarket products associated with removal and installations of this type of equipment. Funding Source: Funding for this service is within account 7710.65060, “Material to Maintain Autos” which has budgeted dollars of $910,000.00. These future estimated expenditures in the amount of $62,000.00 represent 6.8% of this budget. Background: This RFP 10-76, was originally approved by City Council on 01/11/10 and contains three (3) 1-year extensions. Staff requested Havey Communications extend present pricing and percentage discounts from list pricing in this RFP for the coming year. Havey Communications responded affirmatively to this request in a letter dated 12-27- 10 which is attached to this memo. Staff then inquired and surveyed other communication vendors who also bid on this original RFP for their present pricing structure, the results of which are contained in the table below: Memorandum Page 68 of 246 Vendor Name Marked Car Install/Removal Unmarked Car Install/Removal Hourly Rate Diagnostics Hourly Rate Install Remove Parts Discount % off List Havey $1,100/$190 $725/$150 $55 $55 35% MPC $1,675/$300 $1,250/$225 $84 $68 20% Ultra Strobe $1,220/$180 $1,050/$150 $70 $70 25% Summary: Based on a review of present pricing structures and Havey Communications response to our request, staff is recommending a contract extension to Havey Communications for an additional 1-year period from 01/28/11 through 12/31/11 in the amount of $62.000.00. Last year’s expenses for these products and services are $10,840.00, however, based on pending vehicle purchases that have not been received and forecasted vehicle purchases for the coming year, results in forecasted expenses based on known activities and rates will be approximately $62,000.00. Havey Communication Services has provided very good products and outstanding services for the City of Evanston for many years. There are no Evanston based businesses that provide these products and services. In addition, the original RFP also contained a waiver for the MWEBE requirement which is also attached to this memo. Page 69 of 246 Page 70 of 246 INTEROFFICE MEMORANDUM TO: LONNIE JESCHKE, MANAGER FLEET SERVICES; JACQUELYN JOHNSON, PW MANAGEMENT ANALYST FROM: LLOYD W. SHEPARD, BUSINESS DEVELOPMENT COORDINATOR, PURCHASING SUBJECT: RFP NO. 10-76, EMERGENCY EQUIPMENT, M/W/EBE WAIVER DATE: 11/24/2009 CC: JEWELL JACKSON, MANAGER PURCHASING & CONTRACTS The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City requires that general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. The subject bid was reviewed in accordance with the City of Evanston Specification for M/W/EBE Participation. A search for emergency equipment vendors in the City of Chicago’s M/WBE Electronic Directory as well as the membership of the Women’s Business Development Center and the Chicago Minority Business Development Council was nonproductive. Therefore, M/W/EBE subcontracting is waived. Page 71 of 246 Page 1 of 2 For City Council meeting of January 24, 2011 Item A3.3 Business of the City by Motion: Sherman Plaza Garage Elevator Agreement For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas Gaynor, Director, Parks/Recreation & Community Services Paul D'Agostino, Superintendent, Parks/Forestry & Facilities Management Subject: Renewal of Elevator Service Agreement with ThyssenKrupp Elevator Corp. for the Sherman Plaza Self Park Date: January 11, 2011 Recommended Action: Staff recommends renewal of the service and maintenance agreement with ThyssenKrupp Elevator Corporation (2305 Enterprise Drive, Westchester, Illinois) for the elevators at the Sherman Plaza parking garage for a 1-year term at a cost of $35,427.60. The proposed 1-year service agreement is effective January 1, 2011 to December 31, 2011. This agreement provides for less than a 3% annual increase from last year’s fee. Funding Source: 2011 Parking Fund account #7036.62425: $40,000 Summary: ThyssenKrupp Elevator Corporation has been providing very good elevator maintenance service to the Sherman Plaza elevators since taking over in mid-2007 for a non-performing elevator maintenance company. They have been successfully maintaining and servicing these elevators under a 41-month agreement that expired on December 27, 2010. Annual maintenance and service agreements for elevators are standard practice for municipal facilities. The Facilities Management (FM) Division administers this elevator service agreement in cooperation with the Parking Division for this location. City staff will be developing a comprehensive Request for Proposals later this year for the maintenance of all elevators and lifts in all City buildings. The intent of this RFP will be to assure us of the best pricing for this work, as well as to bring all of the contracts Memorandum Page 72 of 246 Page 2 of 2 into the same timeline of starting and ending dates coordinated with the fiscal year budget. The proposed elevator service agreement is attached. The Legal Department has reviewed and approved the attached agreement for use. Legislative History: None Alternatives: Operate the elevators without a service agreement. This would expose the Parking Fund to potential high costs of service in the event that one or more of the six elevators broke down. ------------------------------------------------------------------------------------- Attachments: Copy of proposed one-year contract Page 73 of 246 Page 74 of 246 Page 75 of 246 Page 76 of 246 Page 77 of 246 Page 78 of 246 Page 1 of 2 For City Council meeting of January 24, 2011 Item A3.4 Business of the City by Motion: Otis Elevator Service Agreement Renewal For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas Gaynor, Director, Parks/Recreation & Community Services Paul D'Agostino, Superintendent, Parks/Forestry & Facilities Management Subject: Renewal of Elevator Service Agreement with OTIS Elevator Corp. for the Civic Center, Service Center, Maple Ave. and Church Street Self Parks Date: January 11, 2011 Recommended Action: Staff recommends renewal of the service and maintenance agreement with OTIS Elevator Corporation (949 Oak Creek Drive in Lombard, Illinois) for the elevators at the Service and Civic Centers, and Maple Avenue and Church Street parking garages for a 1-year term at a cost of $65,435.15. The proposed 1-year service agreement is effective January 1, 2011 to December 31, 2011. The agreement provides for a 3% annual increase from last year’s fee. Funding Source: The table below lists the various funding sources used to pay for the maintenance of these elevators. Elevator Maintenance Account Budget Civic Center (2 elevators) $14,232.83 Facilities Mgmt. 3806.62245 $15,000 Service Center (1 freight elevator) $6,962.09 Public Works 2610.62225 2610.62245 $1,499 $6,164 Maple Avenue Garage (5 elevators) $29,005.71 Parking Fund (Maple) 7037.62425 $39,100 Church Street Garage (3 elevators) $15,234.52 Parking Fund (Church) 7025.62425 $18,500 $65,435.15 Memorandum Page 79 of 246 Page 2 of 2 Summary: OTIS Elevator Corporation has been providing very good elevator maintenance service to the City for many years. They have been successfully maintaining and servicing the elevators located at the Service and Civic Centers and Maple Ave. and Church Street Self Parks under a consolidated 2-Year agreement that expired on January 1, 2011. Prior to that contract, they also performed this maintenance for the five-year period from 2005 to 2009. Annual maintenance and service agreements for elevators are standard practice for municipal facilities. The Facilities Management (FM) Division administers this elevator service agreement for all of the above locations. City staff will be developing a comprehensive Request for Proposals later this year for the maintenance of all elevators and lifts in all City buildings. The intent of this RFP will be to assure us of the best pricing for this work, as well as to bring all of the contracts into the same timeline of starting and ending dates coordinated with the fiscal year budget. The proposed elevator service agreement is attached. The Legal Department has reviewed and approved the attached agreement for use. Legislative History: None Alternatives: Operate the elevators without a service agreement. This would expose both the General Fund and the Parking Fund to potential high costs of service in the event that one or more of these elevators broke down. ------------------------------------------------------------------------------------- Attachments: Copy of proposed one-year contract Page 80 of 246 © OTIS ELEVATOR COMPANY, 1995 All Rights Reserved Impact Form MNT-ADD (02/05) Contract# Contract: CY 8210Page 1 of 2 CONTRACT ADDENDUM DATE: January 11, 2011 TO: FROM: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Otis Elevator Company 949 Oak Creek Drive Lombard, IL 60148 EQUIPMENT LOCATION: Evanston Civic Center Evanston Public Works Church Street Parking Maple Avenue Parking Evanston, IL 60201 Tina Hickman Account Manager P: (630) 461-1061 F: (860) 998-3932 CONTRACT NUMBER: Contract: CY 8210 CONTRACT DATE: 11/17/2001 We propose the following modification to the Contract referred to above, to take effect as of: January 1, 2011 Machine numbers 608535-608539, 404887-404889, D40037, D40329, D40387will be resigned under the existing contract for an additional year (January 1, 2011 – December 31, 2011). The price will be $5,452.93 per month (payable annually). This price will be in effect for January 1, 2011 through December 31, 2011. All other terms and special provisions noted on contract# CY 8210 are applicable to this addendum. This proposal, when accepted by you below and approved by our authorized representative, will become binding as an addendum and modification to the Contract. All other terms, conditions and obligations in the Contract referred to are to remain in full force and effect. This quotation is valid for ninety (90) days from the proposal date. Page 81 of 246 © OTIS ELEVATOR COMPANY, 1995 All Rights Reserved Impact Form MNT-ADD (12/01) Contract# Contract: CY 8210Page 2 of 2 CONTRACT ADDENDUM Submitted by: ______________________________ Tina Hickman Accepted in Duplicate CUSTOMER OTIS ELEVATOR COMPANY Approved by Authorized Representative Approved by Authorized Representative Date: ‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾ Date: ‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾ Signed: X ‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾ Print Name: ‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾ Title: ‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾ E-mail: ‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾ Signed: ‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾ Print Name: Richard Jandora ‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾ Title: General Manager ‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾ Name of Company: ‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾‾ Principal, Owner or Authorized Representative of Principal or Owner Agent (Name of Principal or Owner) Page 82 of 246 For City Council meeting of January 24, 2011 Item A3.5 Business of the City by Motion: Auditors’ Baker Tilly Virchow Krause Renewal For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Marty Lyons, Assistant City Manager/Treasurer Hitesh Desai, Accounting Manager Subject: Extending the term of current Auditors - Baker Tilly Virchow Krause, LLP Date: January 14, 2011 Recommended action: Staff recommends extending the term of our current Auditors, Baker Tilly Virchow Krause, LLP by one year. The Auditors have agreed to perform the FY 2010-11 audit for $79,500, which is the same fee as FY 2009-2010 audit. Funding Source: $100,000 budgeted in General Fund - BU 1920 for FY 2011 Summary: Pursuant to Illinois Municipal Code Section 65 ILCS 5/8-8-3 municipalities having a population of 800 or more or having a bonded debt or owning any type of public utility shall be audited annually. Accordingly, City of Evanston financials/reports were audited by Baker Tilly Virchow Krause, LLP for the last four fiscal years. In light of the potential new financial system implementation during the current year and rising cost of auditing services, staff recommends using the services of our current auditors for one more year at the existing rate. This is due to a couple of factors. The implementation of a new system will require a lot of time and effort from the Administrative Services department. Also, Baker Tilly Virchow Krause, LLP has been consistent in their audit procedures and processes and the Audit team has changed each year providing proper internal review at Baker Tilly. Memorandum Page 83 of 246 We have included the composition of Audit team for the last four years in the following table. FY 2007 FY 2008 FY 2009 FY 2010 Partner Bob Hortsman Bob Hortsman Jason Coyle Jason Coyle Manager Dave Farmer Dave Farmer Dave Farmer Brian Imhoff Senior 1 Corey Bultemeier Corey Bultemeier Brian Imhoff Carol Rosborg Senior 2 Shannon Lahaie Carol Rosborg Carol Rosborg Staff 1 Carol Rosborg Traci Gustin Jeremy Cling Jeremy Cling Staff 2 Traci Gustin Jeremy Cling Matt Slama Amanda O’Connor Single Audit Christina H. Christina H. Traci Gustin Jered S. Reviewer Kay Nees Don Rahn Heather Acker Renee M. Alternatives: City Staff has reviewed our fees with some of the other municipalities comparable to the City of Evanston. Based on the table below, staff believes the City will save money by extending our contract for one more year as opposed to going out for a new request for proposal. City Evanston Elgin Joliet Naperville Year Firm Baker Tilly Sikich Wermer, Rodgers Sikich 2006 60,260 2007 69,900 62,663 2008 74,500 65,170 88,500 2009 77,000 67,776 92,000 2010 79,500 70,487 95,800 76,300 2011 77,846 2012 79,383 2013 81,764 2014 85,034 Total Cost 300,900 326,356 276,300 400,307 Years 4 5 3 5 Average 75,225 65,271 92,100 80,061 Page 84 of 246 Desai, Hitesh From: Jason Coyle [Jason.Coyle@bakertilly.com] Sent: Wednesday, December 22, 2010 9:31 AM To: Desai, Hitesh Subject: 2011 audit Page 1 of 1 1/14/2011 Hitesh -     As we discussed this morning, we have enjoyed working with the City and would like to continue our partnership. We feel the 2010 audit went very smoothly, for both parties. It would be wonderful to continue this efficiency with the 2011 audit. As such, this is confirmation that Baker Tilly is offering to perform the City’s audit for 2011 at the same fee as the 2010 audit. As always, please let me know if you have any questions or need anything further.    Thanks!    Jason Coyle, CPA, Partner Baker Tilly Virchow Krause, LLP  1301 West 22nd St., Ste 400   Oak Brook, IL 60523 tel 630 645 6205, fax 630 645 6255  jason.coyle@bakertilly.com Connect with us: bakertilly.com    An Independent Member of Baker Tilly International            Pursuant to the rules of professional conduct set forth in Circular 230, as promulgated by the United States Department of the Treasury, nothing contained in this communication was intended or written to be used by any taxpayer for the purpose of avoiding penalties that may be imposed on the taxpayer by the Internal Revenue Service, and it cannot be used by any taxpayer for such purpose. No one, without our express prior written permission, may use or refer to any tax advice in this communication in promoting, marketing, or recommending a partnership or other entity, investment plan or arrangement to any other party. Baker Tilly Virchow Krause, LLP Confidentiality Notice: This message is being sent by Baker Tilly Virchow Krause, LLP. It is intended exclusively for the individuals and entities to which it is addressed. This communication, including any attachments, may contain information that is proprietary, privileged, confidential, including information that is protected under the HIPAA privacy rules, or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately by email and delete all copies of this message. This message is protected by applicable legal privileges and is confidential. BT_Signature_Small Page 85 of 246 For City Council meeting of January 24, 2011 Item A4 Business of the City by Motion: Change Order to 2009 Water Main/Sewer Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works From: David Stoneback, Director of Utilities Lara Biggs, Asst. Superintendent – Water & Sewer Subject: Approval of Change Order No. 3 and Change Order No. 4 to the 2009 Water Main, Sewer and Street Improvements contract (Bid No. 10-40) Date: January 10, 2011 Recommended Action: Staff recommends approval of Change Order No. 3 and Change Order No. 4 to the 2009 Water Main, Sewer and Street Improvements contract (Bid No. 10-40) with Trine Construction Corporation (27W364 North Avenue, West Chicago, IL). The total amount of both change orders is a decrease to the contract amount of $203,861.72 from $1,823,502.42 to $1,619,640.70. Funding Source: Funding for Change Order No. 3 and Change Order No. 4 will be provided by the Water Fund, Account 733110.65515 and the Capital Projects Fund, Account 415857.65515. An application will be made to the Illinois Environmental Protection Agency to have these change orders adjust the amount of the loan that is funding the portion of the project paid for by the Water Fund. Summary: The contract for the 2009 Water Main, Sewer and Street Improvements includes the following scope: • On Dodge Avenue from Dempster Street to Lee Street, installation of an 8” water main followed by full curb-to-curb resurfacing and streetscape improvements • On Dempster Street from McDaniel Avenue to Fowler Avenue, installation of an 8” water main followed by resurfacing of one traffic lane • On McDaniel Avenue from Dempster Street south to the cul de sac, installation of an 8” water main followed by full curb-to-curb resurfacing Memorandum Page 86 of 246 Page 2 of 3 This contract was awarded by City Council on July 27, 2009 to Trine Construction Corporation (27W364 North Avenue, West Chicago, IL) in the amount of $1,795,400. The project was partially funded through the American Recovery and Reinvestment Act of 2009 administered through the Illinois Environmental Protection Agency (IEPA). The IEPA State Revolving Loan Funding (SRF) covered only the cost of the water main improvements, which was funded with a grant of 25% for principal forgiveness and 75% with a 0% interest loan. The breakdown of funding is as follows: Funding Source: IEPA SRF Funding $ 1,107,363.55 Sewer Fund $ 18,869.70 Resurfacing (from Capital Projects Fund) $ 634,514.30 Traffic (from Capital Projects Fund) $ 34,652.45 Total $ 1,795,400.00 Change Order No. 3 – Because this project involves underground work in the public way, existing conditions unknown at the time of design can cause changes during construction. During the installation of water main on Dempster Street, the following issues arose resulting in the contractor requesting a change in the contract value: 1. Changed location of water services at 2421 and 2422 Dempster Street – During construction, the contractor was required to transfer all water services from the old water main to the newly installed water main. Services at these two addresses were not in the location shown on record. Therefore, the contractor was required to spend additional time locating and excavating the water services. This extra work was performed on a time and material basis. The cost of this item is an increase of $4,567.16 to the contract value. There will be no modification to the contract schedule. 2. Excavation of water main at Dempster Street & Fowler Avenue – In order to abandon the old water main on Dempster Street, the contractor was required to excavate and disconnect it at this location. The water main on Dempster Street was not in the location shown on record. This required the contractor to spend additional time locating and excavating the existing water main. The extra work was performed on a time and material basis. The cost of this item is an increase of $3,158.16 to the contract value. There will be no modification to the contract schedule. Change Order No. 4 – The initial contract was bid based on estimated quantities for construction. Due to unforeseen conditions, the final amount of quantities used differed from the initial estimate. This results in a deduction from the contract value in the amount of $211,587.04. Of this total, a deduction of $114,638.05 will be applied to the Water Fund, and a deduction of $96,948.99 will be applied to the Capital Projects Fund. Page 87 of 246 Page 3 of 3 The total of these two change orders is a deduction of $203,861.72. A total of $106,912.73 will be applied to the Water Fund. Staff will apply to the IEPA to have this change order amount used to adjust the final SRF funding for the project. The remaining amount, a deduction of $96,948.99, will be applied to the Capital Projects Fund. A summary of the change to the overall contract is as follows: Original Contract Award (approved by City Council on July 27, 2009) $ 1,795,400.00 Change Order No. 1 – for removal of unknown, abandoned utility pipe, adjustment of 2 fire hydrants and repairs to existing water services (approved by the City Manager on February 22, 2010) $ 7,187.25 Change Order No. 2 - for removal of steel casing and contaminated soil on Dempster Street. (approved by City Council on June 28, 2010) $ 20,915.17 Change Order No. 3 – change in location of water services and water main (under consideration by City Council) $ 7,725.32 Change Order No. 4 – final balancing change order (under consideration by City Council) ($ 211,587.04) Revised Contract Value $ 1,619,640.70 The final funding for this project (pending approval of the change order amounts by the IEPA) will be as follows: Funding Source: IEPA SRF Funding $ 1,028,553.22 Sewer Fund $ 18,869.71 Resurfacing (Capital Projects from Capital Projects Fund) $ 537,565.32 Traffic (Capital Projects from Capital Projects Fund) $ 34,652.45 Total $ 1,619,640.70 Page 88 of 246 Page 89 of 246 Page 90 of 246 Page 91 of 246 Page 92 of 246 Page 93 of 246 Page 94 of 246 Page 1 of 2 For City Council meeting of January 24, 2011 Item A5 Resolution 5-R-11: Authorization Use of Motor Fuel Tax Funds For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Paul Schneider, P.E., City Engineer Sat Nagar, P.E., Senior Engineer, Engineering & Transportation Subject: Consideration of the proposed Resolution 5-R-11 by which the City Council would authorize the use of Motor Fuel Tax Funds for roadway construction and related engineering services Date: January 12, 2011 Recommended Action: The Evanston Department of Public Works recommends City Council approval of Resolution 5-R-11 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of $1,000,000 for the 2011 MFT Street Resurfacing Project and $110,606 for design and construction engineering services by City Staff. Total MFT funding authorization request is $1,110,606.00. Funding Source: This project will be funded through the Motor Fuel Tax Fund (FUND# 200) with a 2011 budget of $1,200,000. Summary: The City’s Street Resurfacing Program is funded through the Motor Fuel Tax Funds (MFT) and through the Capital Improvement (CIP) Funds. It is proposed that these nine streets be improved through the use of the City’s MFT Funds only. The proposed contract work consists of curb replacement, grinding/milling street surface, base repair, adjustment of drainage/utility structures and street resurfacing, as well as, any necessary incidental construction. The Engineering staff has completed the design of these street projects in-house. Memorandum Page 95 of 246 Page 2 of 2 2011 MFT Street Resurfacing Program [Section 11-00260-00-RS] Church Street: Hinman Avenue to Sheridan Road Colfax Street: Poplar Avenue to Jackson Avenue Davis Street: Asbury Avenue to Ridge Avenue Greenleaf Street: Ashland Avenue to Asbury Avenue Grey Avenue: Brummel Street to North End Hinman Avenue: Main Street to Lee Street Jackson Avenue: Colfax Street to Lincoln Street Lake Shore Blvd.: Lee Street to Hamilton Street Pioneer Road: Colfax Street to Hartrey Avenue With the Council approval of this resolution, Engineering staff will bid the MFT Street Resurfacing Project and bring back the recommendation to award the construction contract in early April. It is anticipated that construction will begin in May 2011. Legislative History: The City Council approved the 2011 Water Main Replacement & Street Resurfacing Program, which includes the nine (9) MFT streets, at the August 9, 2010 City Council meeting. Attachments: Resolution 5-R-11 2011 MFT Streets Map Page 96 of 246 Page 97 of 246 Page 98 of 246 Page 99 of 246 Page 100 of 246 Page 101 of 246 JENKS ST HAVEN ST PAYNE ST LEON PL P O PL A R A V E GREY AVEHARRISON ST PR A I R IE A V E REB A PL COLFAX ST SH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTMcCORMICK BLVDG R E E N B A Y R D THAYER ST PRATT CTGRANT PITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HO WARD STCOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST SHERMAN AVEWILDER ST GARRISON AVECAMPUS DRMILBURN PK THELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVELEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYELMWOOD AVESEWARD ST RO SLY N P L GREY AVEFLORENCE AVEHO WARD ST ISABELLA ST GROSS POINT RDCUSTER AVELYONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEEMERSON ST BRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEBRI D GE ST CALVIN CIR BROWN AVENORMANDY PL WOODLAND RD ELINOR PL WARREN STLIVINGSTON WASHINGTON ST NATHANIEL PL OAKKEENE Y ST SOUTH BLVD HAMILTON ST E A ST R AIL R O A D A V E GREENWOOD ST UNIVERSITY PLREESE AVEBRUMMEL PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PLBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LNBROWNGREYCENTRAL ST RIDGE AVECHANCELLOR ST PAYNE ST WESLEY AVEDODGE AVEHARVARD TER MAPLE AVEDOBSO N STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEBROADWAY AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W AR T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL ASHLAND AVEGRO VE ST FOSTER ST ASBURY AVEBARTON AVEEUCLIDPARK PL WESLEYCLARK ST LIVINGSTON ST COLFAX TER HARRISON GRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERSTCRAWF ORDLINCOLNWOOD DRMILBURN ST LAKESIDE CT CHURCH ST HARTZELL ST P R A I R IE A V E DODGE AVEOAKTO N ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST NO YES ST LAKE ST THAYER ST WASHINGTO N ST LAKE ST LIVINGSTONCHANCELLOR LYONS ST DEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL ST WASH INGTON ST PITNER AVELINC OLN ST HINMAN AVESEWAR D ST WESLEY AVECENTRAL ST KEENE Y ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINC OLN ST SEWARD STDARROW AVEGREY AVEPARK PL ORRINGTON AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEFOSTER STSIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STRIDGE AVESHERIDAN RDMONTICELLO PL RICHMOND AVEGRANT ST ASBURY AVEMcDANIEL AVEAUSTIN STASHLAND AVEWESLEY AVEGL ENV IEW RD NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEMULF ORD ST GREENLEAF ST HILLSIDE RD CLEVELAND ST BROWN AVEHARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINC OLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVENO YES ST DARROW AVEASHLAND AVEHARRISON ST EASTWOOD AVEARTSCIR C LE D R NOYES WOODBINE AVEPRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVETECH DR DARTMOUTH PL L A K E M I C H I G A NNORTH SHORE CHANNELNORTH SHORE CHANNEL2003002700 2600 150031002600 100 5001200200330013002500 400 900 2400 800 100200 100100 25009004001300 600260019001000500 22002500100018005002600210017002003800 190035002500300700300 2800160090030036001700 20008002000 2700600 1100 160024002300 1300 2100 1300 1000 900 24002800 19002200 400400 2300 14001700 600140023002100 1900 2100290018001500 12001200 1600 340018001200 2200 22001100 1800 2900 700 8001400 7002800 700 16003000 15002000 11002700 2400 6001700800 23001400 370020003200 500 1500 1100 1000 2011 street improvement project.mxd 12/10/2010 0 0.5 10.25 Mile Railroad Street City Boundary ´ This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. Street Resurfacing FY 2011 MFT Street Improvement Project City of Evanston Department of Public Works Page 102 of 246 For City Council meeting of January 24, 2011 Item A6 Ordinance 12-O-11: Pete Miller Steak House For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, City Attorney Wendy McCambridge, Administrative Adjudication Manager Subject: Ordinance 12-O-11, Decreasing the Number of Class B Liquor Licenses due to a change in ownership of Pete Miller Steak House Date: January 18, 2011 Recommended Action: The Local Liquor Commissioner recommends passage of Ordinance 12-O-11. Funding Source: N/A Summary: Amends Section 3-5-6-(B) of the City Code to decrease the number of Class B liquor licenses from 16 to 15 due to a change in ownership of Pete Miller Steak House, 1572 Sherman Avenue. Legislative History: On January 14, 2011, the Liquor Control Review Board met and voted to recommend a decrease in the number of Class B liquor licenses. Attachments: Ordinance 12-O-11 Minutes of January 14, 2011 meeting of the Liquor Control Review Board Memorandum Page 103 of 246 1/18/2011 12-O-11 AN ORDINANCE Amending City Code Section 3-5-6-(B) to Decrease the Number of Class B Liquor Licenses from Sixteen to Fifteen (Pete Miller Evanston, LLC, d/b/a “Pete Miller Steak House”, 1572 Sherman Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 3-5-6-(B) of the Evanston City Code of 1979, as amended, is hereby further amended by decreasing the number of Class B liquor licenses from sixteen (16) to fifteen (15), to read as follows: 3-5-6-(B): CLASS B licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding class B licenses must have some food service available when alcoholic liquor is being sold. The meanings of “hotel,” “restaurant,” and “core area” shall be as defined in Section 3-5-1 of this Chapter. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand three hundred dollars ($4,300.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be four thousand five hundred fifteen dollars ($4,515.00). No more than sixteen (16) fifteen (15) such licenses shall be in force at any one time. SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 104 of 246 12-O-11 ~2~ SECTION 3: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: _________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, City Attorney Page 105 of 246 APPROVED Page 1 of 2 Liquor Control Board MEETING MINUTES Liquor Control Board Friday, January 14, 2011 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2404 Members Present: Marion Macbeth and Elizabeth Tisdahl Members Absent: Patrick Hughes, Richard Peach, and Byron Wilson Staff Present: W. Grant Farrar and Wendy McCambridge Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor Declaration of Quorum The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:12 a.m. NEW BUSINESS Pete Miller Evanston, LLC Pete Miller Evanston, LLC doing business as Pete Miller, 1572 Sherman Ave., Evanston, IL 60201 prospective owner Steven Cin was present. Local Liquor Control Commissioner asked Steven Cin the reason for this meeting. Mr. Cin replied that he and his business partner (Dr. Tripat Sahajpal, not present) who own Tommy Nevin’s were in the process of acquiring two locations of Pete Miller’s Steakhouse (Evanston and Wheeling, IL). The potential owners are seeking a liquor license prior to closing on the sale to eliminate possible disruption of the restaurant operations. The current owners of Pete Miller’s Steakhouse are The Clean Plate Club who also own other Evanston restaurants (Merle’s BBQ and Davis Street Fishmarket). Neither Merle’s nor the Davis Street Fishmarket is included in this transaction. The Local Liquor Control Commissioner asked Grant Farrar if there were any problems with the application submitted. Mr. Farrar engaged Mr. Cin in a discussion regarding the lack of BASSETT certificate for the other owner, Dr. Sahajpal and the importance of the City to have proof that all site manager(s) are certified as being BASSETT trained. Mr. Cin explained that Dr. Sahajpal is a business partner and would not be involved in the daily operation of the restaurant and that the current site managers will be retained upon change of ownership. Mr. Farrar stated that as a condition to issuance of the liquor license Mr. Cin had to furnish to the City copies of the BASSETT training completion certificate to Wendy McCambridge. Mr. Cin agreed. The Commissioner asked if any of the members were opposed to awarding a liquor license and the members were silent. Page 106 of 246 APPROVED Page 2 of 2 Liquor Control Board Mr. Cin asked about the possibility to have the license presented at the next City Council meeting, January 24, 2011, because the closing on the purchase of both restaurants must occur simultaneously. Mr. Farrar said the City would make all efforts to have the item on the agenda. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor at 11:30 a.m., January 14, 2011. Respectfully Submitted, Wendy McCambridge Administrative Adjudication/Liquor Licensing Manager, Legal Department Page 107 of 246 For City Council meeting of January 24, 2011 Item A7 Ordinance 13-O-11: Pete Miller Steak House For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, City Attorney Wendy McCambridge, Administrative Adjudication Manager Subject: Ordinance 13-O-11, Increasing the Number of Class B Liquor Licenses to permit issuance to Pete Miller Steak House Date: January 14, 2011 Recommended Action: The Local Liquor Commissioner recommends passage of Ordinance 13-O-11. Funding Source: N/A Summary: Amends Section 3-5-6-(B) of the City Code to increase the number of Class B liquor licenses from 15 to 16 to permit issuance to Pete Miller Evanston, LLC, owner of “Pete Miller Steak House,” 1572 Sherman Avenue. Pete Miller Evanston, LLC has paid the annual Class B liquor license application fee and provided proof of Surety Bond and Liquor Liability Insurance. Site managers Rohit Sahaipal and Marcus Hoban successfully completed BASSET Training. No criminal convictions were revealed in the fingerprint results for either site manager. Legislative History: On January 14, 2011, the Liquor Control Review Board met and voted to recommend an increase in the number of Class B liquor licenses. Attachments: Ordinance 13-O-11 Liquor License Application See previous agenda item (A6) for Minutes of January 14, 2011 meeting of the Liquor Control Review Board Memorandum Page 108 of 246 1/18/2011 13-O-11 AN ORDINANCE Amending City Code Subsection 3-5-6-(B) to Increase the Number of Class B Liquor Licenses from Fifteen to Sixteen (Pete Miller Evanston, LLC, d/b/a “Pete Miller Steak House”, 1572 Sherman Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 3-5-6-(B) of the Evanston City Code of 1979, as amended, is hereby further amended by increasing the number of Class B liquor licenses from fifteen (15) to sixteen (16), to read as follows: 3-5-6-(B): CLASS B licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding class B licenses must have some food service available when alcoholic liquor is being sold. The meanings of “hotel,” “restaurant,” and “core area” shall be as defined in Section 3-5-1 of this Chapter. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand three hundred dollars ($4,300.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be four thousand five hundred fifteen dollars ($4,515.00). No more than fifteen (15) sixteen (16) such licenses shall be in force at any one time. SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 109 of 246 13-O-11 ~2~ SECTION 3: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: _________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, City Attorney Page 110 of 246 Page 111 of 246 Page 112 of 246 Page 113 of 246 Page 114 of 246 Page 115 of 246 Page 116 of 246 Page 117 of 246 Page 118 of 246 Page 119 of 246 Page 120 of 246 Page 121 of 246 Page 122 of 246 Page 123 of 246 Page 124 of 246 Page 125 of 246 Page 126 of 246 Page 127 of 246 Page 128 of 246 Page 129 of 246 Page 130 of 246 Page 131 of 246 Page 132 of 246 For City Council meeting of January 24, 2011 Item A8 Ordinance 1-O-11: Regarding Board of Local Improvements For Action To: Honorable Mayor and Members of the City Council Members of Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 1-O-11, Amending City Code Section 7-15-1 to Amend the Membership of the Board of Local Improvements Date: January 18, 2010 Recommended Action: Staff requests consideration of Ordinance 1-O-11. This ordinance was introduced at the January 10, 2011, City Council meeting. Funding Source: n/a Summary: 65 ILCS 5/9-2-7 establishes the membership of each board of local improvements (“BLI”) in cities having a population of 50,000 or more and less than 500,000. Section 7-15-1 of the City Code establishes the membership of the City’s BLI. Ordinance 1-O- 11 will ensure the City Code complies with the statute and uses the current job titles of the board members. Alternatives: n/a ------------------------------------------------------------------------------------- Attachment: Ordinance 1-O-11 Memorandum Page 133 of 246     11/19/2010 1-O-11 AN ORDINANCE Amending Section 7-15-1 of the City Code to Amend the Membership of the Board of Local Improvements NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1:   That Section 7-15-1 of the Evanston City Code of 1979, as amended, is hereby further amended to read as follows: 7-15-1: ESTABLISHMENT; MEETINGS: There is hereby established a Board of Local Improvements for the City. The Board of Local Improvements shall meet at such times as it may determine, or upon call of the President thereof, and shall have the powers and duties granted to it by statute 65 ILCS 5/9-2-1, et seq., as amended. The Board of Local Improvements shall consist of five (5) six (6) members, of which Board the Director of Public Works shall be the President. The other members of the Board shall be: the Superintendent of Streets and Refuse Sanitation; Superintendent of Water and Sewers Director of Utilities; Superintendent of Special Assessments; and the City Engineer; and the City Clerk. SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: That if any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. Page 134 of 246 1-O-11 ~2~ SECTION 4: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, City Attorney   Page 135 of 246 For City Council meeting of January 24, 2011 Item A9 Ordinance 3-O-11: Regarding Mobile Food Vehicle Vendors For Action To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Thomas Anger, Assistant City Attorney Subject: Ordinance 3-O-11 Amending Various Sections of Title 8, “Mobile Food Vehicle Vendors”, Chapter 26 of the City Code Date: January 14, 2011 Recommended Action: The Law Department submits for consideration ordinance 3-O-11 amending Title 8, Chapter 26, of the City Code. The proposed amendments clarify the intent of the ordinance, and propose solutions to issues that have arisen since the enactment of Chapter 26 in September, 2010. Funding Source: N/A Summary: The proposed amendments reflect a pro-rated fee for licenses granted after July 1 of any calendar year. The pro-rated fee is retroactive to September 13, 2010, the date the original ordinance was approved by City Council. The amendments also authorize the City Manager or his/her designee to enter food trucks at a reasonable time to ensure compliance with the Code. Finally, the amendment clarifies that vendors need not obtain temporary food establishment permits for private events unless the vendor changes its menu for the private event. Legislative History: This Ordinance is before Administration and Public Works and City Council for the first time on January 10, 2011. Attachments: Ordinance 3-O-11 Memorandum Page 136 of 246 Page 137 of 246 Page 138 of 246 Page 139 of 246 Page 140 of 246 Page 141 of 246 AGENDA PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, January 24, 2011 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston City Council Chambers I. DECLARATION OF QUORUM II. APPROVAL OF MEETING MINUTES OF MEETING December 13, 2010 III. ITEMS FOR CONSIDERATION (P1) HOME Funding Request From Housing Opportunity Development Corporation (HODC) For 131 Callan Avenue The Housing Commission and staff recommend approval of the application for HOME funding from Housing Opportunity Development Corporation (HODC) for the rehabilitation of 4, 1-bedroom units at 131 Callan Avenue with a not to exceed amount of $520,000. HOME funds will be structured as a $229,500 loan with a balloon payment at the end of the 20 year term and a HOME grant of $290,500. The loan portion of the HOME funding will be used for the refinance of the current mortgage on the property. The grant portion will be used for the rehabilitation costs. For Action (P2) Approval of Plat of Subdivision for 2408 Orrington Avenue, former site of Kendall College Staff recommends approval of the proposed plat of subdivision of the former site of Kendall College – the block bounded by Orrington Avenue, Colfax Street, Sherman Avenue, and Lincoln Street and also referred to as 2408 Orrington Avenue – into nineteen single-family lots as shown in the plat dated November 3, 2010, to City Council for approval. For Action Page 142 of 246 Planning & Development Committee Meeting Agenda Page 2 of 2 January 24, 2011 (P3) Ordinance 11-O-11, accepting the Dedication of Public Alleys as a Product of Approval of a Plat of Subdivision for 2408 Orrington, the Former site of Kendall College Staff recommends approval. The cost of constructing alleys for the proposed subdivision is a developer responsibility. Ordinance 11-O-11 accepts the dedication of public alleys included in the proposed plat of subdivision for 2408 Orrington. If the plat is approved on January 24, 2011 then Ordinance 11-O11 should be introduced. For Introduction (P4) Ordinance 07-O-11 Granting a Special Use for a Type 2 Restaurant at 824 Clark Street in the D2 Downtown Retail Core Zoning District Staff and the Zoning Board of Appeals recommend the adoption of ordinance 7-O-11, granting a special use permit for the operation of a type 2 restaurant at 824 Clark Street. ZBA recommends allowing the proposed business to operate until, 2 AM on Friday and Saturday nights, while staff recommends that the store operate until midnight on Friday and Saturday nights, due to nearby residential development, with deliveries allowed until 1 AM. For Introduction (P5) Ordinance 6-O-11 Granting a Special Use for a Dwelling - Multiple-Family at 1932 Maple Avenue in the B1 Business District Staff recommends denial of the proposed Special Use Permit to protect the integrity and potential revitalization of the commercial area centered at Maple Avenue and Foster Street. Approval of the special use application would remove the possibility of commercial space occupying current commercial storefronts and lessen the critical mass of commercial space in the business district. The ZBA, by a 4-2 vote, recommended approval of the application. The Site Plan and Appearance Review Committee also recommended approval of the project. For Introduction IV. ITEMS FOR DISCUSSION (PD1) Update on Evanston Foreclosure Activity in October, November and December 2010 V. COMMUNICATIONS VI. ADJOURNMENT Page 143 of 246 Planning & Development Committee Meeting Minutes of December 13, 2010 City Council Chambers – 7:15 p.m. Lorraine H. Morton Civic Center ALDERMEN PRESENT: (J. Fiske), (J. Grover), D. Holmes, L. Jean-Baptiste, A. Rainey, D. Wilson, M. Wynne STAFF PRESENT: W. Bobkiewicz, G. Farrar, S. Griffin, C. Hurley, M. Lyons, D. Marino, S. Mora, B. Newman, J. Nyden, N. Radzevich PRESIDING OFFICIAL: Ald. Rainey DECLARATION OF QUORUM A quorum being present, Chair Rainey called the meeting to order at 7:15 p.m. APPROVAL OF THE NOVEMBER 22, 2010 MEETING MINUTES Ald. Wynne moved approval, seconded by Ald. Holmes. The minutes of the November 22, 2010 meeting were approved unanimously, 5-0. ITEMS FOR CONSIDERATION Chair Rainey called the public who wished to speak up to the podium. Reverend Mark Dennis of the 2nd Baptist Church and moderator for the Evanston Pastors Fellowship, spoke regarding Ordinance 77-O-10. He thanked the Committee for the City for the time that was given to discuss Ordinance 77-O-10 and stated that he and the citizens he represents feel it is their responsibility to sound the alarm that the unknown implications in this ordinance are troublesome and he believes the alarm sounded has been loud enough to be heard by the aldermen. He said there is still a concern for the exclusion of new religious groups to come to Evanston. He expressed grave concern that the ethics and quality of life will be affected by this ordinance and said his group will remain vigilant. He referred to a letter written by Mark Maker that was signed by citizens of Howard Street and Simpson Street stating that they believe there is a better way to resolve this issue, considering the value of the religious institutions and the greater good of the community. He concluded that one group left out is one group too many. Mr. Ted Mavrakis, landlord of 524-526 Davis, spoke regarding Ordinance 90-O-10. He has owned the property for 4 years and owns 8 other commercial properties in Evanston. He explained that the property has been vacant for 4 years, he has just paid his property taxes of $65,000 for 2010, and he described the lengthy processes he has undergone in the endeavor to rent it. He explained that he considers the credibility of his applicants, the type of business they are proposing and after thorough investigation, he found that the adult daycare center was a good use of the property. He pleaded with the Committee to approve the special use for the adult day care center at his property, DRAFT – NOT APPROVED Page 144 of 246 Planning & Development Committee Meeting Minutes of 12-13-10 Page 2 of 5 explaining how difficult times have been and that he does not want to go into foreclosure. He said there are many competing restaurants in the immediate area, his business is down 25% and this use would bring more business rather than compete. Rev. Dr. Gessel Berry spoke regarding Ordinance 77-O-10 in support of Rev. Dennis’s remarks, adding that the religious institutions are important to the fiber of the community and the City needs to lift them up, as everyone starts small. Mr. Paul Hletko, proprietor of the micro-distillery up for consideration as a special use permit Ordinance 96-O-10, thanked the Committee. (P1) Ordinance 96-O-10 Consideration of a Special Use Permit for a Micro- Distillery at 918 Chicago Avenue in the C1 Commercial Zoning District The Zoning Board of Appeals and staff recommend the adoption of Ordinance 96- O-10 granting a special use permit for the operation of a Micro-Distillery at 918 Chicago Avenue in the C1 Commercial zoning district. The vote of the ZBA was unanimous. This is the first micro-distillery special use application filed. The City established Micro-Distillery as an allowed use through Ordinance 71-O-10 on October 25, 2010. For introduction. Ald. Wynne moved approval, seconded by Ald. Wilson. Ald. Wynne noted that Mr. Hletco has been very patient and she looks forward to his terrific new business opening in January. She moved to suspend the rules and vote for the item at City Council that night, urging the Committee to move the item forward. The Committee voted unanimously 5-0 to recommend approval of the ordinance and to suspend the rules. (P2) Ordinance 90-O-10 Granting a Special Use for an Adult Daycare Center at 524-526 Davis Street in the D4 Downtown Transition Zoning District The Zoning Board of Appeals recommended the adoption of Ordinance 90-O-10, granting a special use permit for the operation of a daycare center – adult at 524- 526 Davis Street in the D4 Downtown Transition Zoning District. The Planning and Development Committee (P&D) recommended denial during its meeting on November 22, 2010. The City Council referred the issue back to P&D for December 13, 2010. For action. Ald. Wilson moved approval of the ordinance, seconded by Ald. Jean-Baptiste. Ald. Fiske explained that at the neighbors’ special meeting, they opposed this use without exception and they had many concerns that this is not an appropriate use for this retail space in the downtown. She said they were more positive about the previously proposed child care center and they do not believe this use will enhance the ambiance of the downtown and may discourage other retail businesses. They are concerned about the permanence of the special use and want to work with the owner to find an alternative. Ald. Wilson said he understands the wishes of the neighbors but he also recognizes the state of the economy and given the vacancy rates, there is a point where they have to Page 145 of 246 Planning & Development Committee Meeting Minutes of 12-13-10 Page 3 of 5 say yes, and that this is a good, positive use, bringing independent people to shop and dine downtown. Ald. Holmes said she understands the landlord’s dilemma but she is concerned about the lack of staff proposed to take care of this number of people. She said she was not sure the group served by this use would be as independent as stated, and she supported denial. Ald. Jean-Baptiste asked Mr. Marino to clarify the Zoning Board of Appeals’ (ZBA) recommendation. Mr. Marino responded that the ZBA and staff had recommended the special use for day care center – adult, though those ZBA members that opposed it wanted more retail. Ald. Jean-Baptiste said, in response to Ald. Holmes’ comment, that instead of denying the special use, the City should request that more supervision be provided at the center. He said from the description provided, it sounds like a mobile group. He added that he sympathizes with the desire for downtown retail, but the landlord has a great reputation and has done great business in Evanston, and he does not see this use as a detriment to the downtown. Ald. Holmes argued that perhaps the rent is too high, and the landlord should perhaps lower the rent. Ald. Wilson pointed out that the state’s standards and guidelines will be applied, to which Ald. Holmes maintained that she is not comfortable with this and we may want higher standards than the State’s, applied. Chair Rainey said after reading the report provided by Evonda Thomas of the Health Dept., she is now in support of the special use. She said the name for the center is a misnomer and creates a bias, and that no one thinks of the Levy Center as an adult day care center. Mr. Elio Montenegro, Vice President of Operations of Omega assured the Committee that the clients of the center are very mobile, though some may want to be accompanied by their staff. He added that the Evanston demographic may be different from Lincolnwood and they will provide staff as needed. Ald. Grover commented that the center will provide great opportunities for the 25% of Evanston’s population that will be over 65 within 10 years and that it is entirely complimentary to other services provided in Evanston. She said there is a demand for the program. Ald. Fiske agreed with Ald. Grover, but argued that the location is the concern, as the City relies on the retail in the downtown for sales tax revenue, suggesting that the former Giordano’s site might be a better location. Chair Rainey said that if this passes and another adult center is proposed, the Committee might not recommend this type of use, but if the participants are really active Page 146 of 246 Planning & Development Committee Meeting Minutes of 12-13-10 Page 4 of 5 seniors who can afford $60 a day and can afford to shop in the downtown, she would like to support it. Ald. Wynne moved to give Evanston residents priority in membership to the center. The Committee discussed the once–a-day drop off and pick up in the rear alley and agreed that it was safer for the participants. Ald. Jean-Baptiste moved that the special use permit will be rescinded if the participants are not as described in the proposal, to which Mr. Farrar responded that he would add language in the conditions providing for that motion and the motion of Evanston residents having first choice. Ald. Wilson revised his motion to recommend approval based on the conditions that the center is not a locked down facility, that participants are not restricted by staff from going outside and frequenting local businesses, and that Evanston residents have first choice to become participants. The Committee voted by majority 4-1 with Ald. Holmes opposed, to recommend approval of Ordinance 90-O-10 with the conditions that the facility is not locked down, the participants are not restricted from patronizing Evanston businesses, and Evanston residents have 1st choice as participants. (P3) Major Variance Request for Open Front Yard Parking Space at 1408 Dempster Street The Zoning Board of Appeals (ZBA), the Site Plan and Appearance Review Committee and staff recommend denial of an application for a major variation to establish an open parking space in the front yard of 1408 Dempster Street. This item was held in Committee on August 9, 2010. Staff has visited the site and discussed the proposal with the applicant since its consideration at the Planning and Development Committee meeting that was held on September 27, 2010. Parking can be provided on the owner’s property via the alley as of right. For action. Chair Rainey explained that the Committee asked staff to evaluate the parking situation at 1408 Dempster. Ald. Wilson reported that staff has been diligent in trying to make a parking solution work safely for the property owner and the community and that there is alley access to the home. Ald. Wynne moved to recommend the ZBA’s recommendation to deny the request for a major zoning variance. The Committee voted unanimously 5-0 to recommend denial of the request for a major zoning variance at 1408 Dempster Street. Page 147 of 246 Planning & Development Committee Meeting Minutes of 12-13-10 Page 5 of 5 (P4) Ordinance 77-O-10, Amending Various Portions of the Zoning Ordinance Relating to Religious Institutions in the Business, Commercial, and Downtown Zoning Districts The Plan Commission and staff recommend adoption of Ordinance 77-O-10, a text amendment to the Zoning Ordinance to change religious institutions from a permitted use to a special use where it so appears in the Business, Commercial, and Downtown Zoning Districts, and to remove religious institutions from the general exemption from the re-evaluation of off-street parking requirements for changes of use (Section 6-16-1-2) in those zoning districts. This ordinance was introduced at the October 25, 2010 City Council meeting. This ordinance was held at the City Council meeting on November 8, 2010 and referred back to the Planning and Development Committee for further discussion. On November 22, 2010, the ordinance was not acted upon by the Committee, but agreed to be a Special Order of Business for the December 13th City Council meeting. For action. Chair Rainey explained that Ordinance 77-O-10 is being considered based on the Howard Street tour, the meeting with representatives of the religious institutions and the recommendations of staff and the Plan Commission. Ald. Wynne moved approval of the ordinance, seconded by Ald. Wilson, adding that it be deferred to City Council for discussion. The Committee voted unanimously 5-0 to recommend deferring the item to City Council for discussion and vote. ITEMS FOR DISCUSSION (PD1) Public Art Project Mr. Bobkiewicz explained that Ald. Rainey had suggested lighthouses on corners as art welcoming people to the Evanston, as painted cows had been art on the corners of Chicago. He said the Public Art Committee would consider the idea, to which Chair Rainey replied that she would like them to stay focused on this in the upcoming meetings. Ald. Jean-Baptiste said there are already business owners enthusiastic about having public art in the Dempster-Dodge business district. COMMUNICATIONS There were no communications. ADJOURNMENT The meeting was adjourned at 8:30 p.m. Respectfully submitted, Bobbie Newman Page 148 of 246 For City Council meeting of January 24, 2011 Item P1 Business of the Council by Motion: 131 Callan HOME Funding Request For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Dennis Marino, Assistant Director, Community and Economic Development Mary Ellen Poole, Housing Planner Subject: HOME funding request from Housing Opportunity Development Corporation (HODC) Date: January 13, 2011 Recommended Action The Housing Commission and staff recommend approval of the application for HOME funding from Housing Opportunity Development Corporation (HODC) for the rehabilitation of 4, 1-bedroom units at 131 Callan Avenue with a not to exceed amount of $520,000. Funding Source: HOME funds will be structured as a $229,500 loan with a balloon payment at the end of the 20 year term and a HOME grant of $290,500. The loan portion of the HOME funding will be used for the refinance of the current mortgage on the property. The grant portion will be used for the rehabilitation costs. Discussion HODC has owned and operated the property at 131 Callan for over 10 years without public subsidy or assistance. The rehabilitation will not only preserve the three units that are currently affordable, but it will return the fourth unit back to productive use. The units are currently rented to long-term stable residents with incomes at or below 60% of the area median income. The project will have a 15-year affordability restriction, consistent with requirements based on the HOME investment. Of the five Community Housing Development Organizations (CHDOs) in Evanston, only Housing Opportunity Development Corporation (HODC) and the Citizens’ Lighthouse Community Land Trust (CLCLT) have potential projects in the HOME funding pipeline. CLCLT is currently undergoing extensive technical assistance for capacity building through HUD. Based on the agreement with HUD, funding is contingent on successful outcomes on that capacity building. HODC’s building at 131 Callan is the only viable project in the HOME pipeline. Memorandum Page 149 of 246 Page 2 The project would be funded out of CHDO reserve and the expenditure will meet or exceed our CHDO funding requirement through the 2010 grant year. This block of Callan block is targeted for improvement with NSP2 and CDBG Neighborhood Revitalization Strategy Area resources. This project is also consistent with the City of Evanston’s Consolidated Plan’s goal of preserving affordable rental units. Relocation costs will be avoided by rotating tenants into a vacant unit as each unit is rehabbed. Mr. Koenig also has comprehensive experience in long-term rental compliance and property management. The General Contractor is a certified Section 3 business and local Evanston business. The project sponsor also has the capacity to move this project forward quickly and efficiently. This will be the first time any public funds have been used for this property. Richard Koenig, HODC’s Executive Director, has extensive experience with affordable housing finance and has received both federal (HUD) and state (IHDA) funding with previous projects. With a project this small, there are limited financial resources available to leverage. The Illinois Housing Development Authority’s Trust Fund, which may have been a leveraged financial source is not lending at this time. The per-unit subsidy of $130,000 is less then the HOME maximum of $144,355. It is also considerably less then a previous HOME loan awarded to HODC for a successful rental project at 1929 Jackson with a per-unit subsidy of $149,500. The project at 131 Callan has been underwritten by staff and discussed with the City of Evanston’s HUD field representative. The HOME subsidy level is considered appropriate for affordable rental; it is typical for affordable rental projects to require a much deeper subsidy then affordable homeownership projects. Project amenities will include Energy-Star appliances, new kitchens with open floor plans and all new electrical and plumbing systems. The building will undergo an energy- audit before rehab to locate additional areas for energy efficiencies, improving long-term affordability and addressing City sustainability goals. Legislative History December 13, 2010 – Application was presented to an internal Loan Committee. December 16, 2010 – Application was presented to the Housing Commission. The Housing Commission recommended splitting the HOME funds into the Loan and Grant structure and passed the motion 7-0. Attachments City of Evanston Project Summary for 131 Callan Avenue Page 150 of 246 Print Date City of Evanston PID Number:1047 Underwriter: Reviewed By: Project Name:131 Callan Approved By: Project Address(es):131-3 Callan City Evanston State IL Zip 60201 Ward 8 Census Tract 810200-2007 Zoning Classification:R5 Developer Name:Housing Opportunity Development Corporation (HODC) Developer Address:2001 Waukegan Rd, PO Box 480 Techny, IL 60082 Contact Person:Richard Koenig Email: Phone:847-564-2900 Fax: Population:Non-Elderly Type of Project:Acquisition/Rehab Type of Organization:Community Housing Development Organization (CHDO) Requested HOME Loan:$229,500 $57,375 per unit Requested HOME Grant:$290,500 $72,625 per unit CDBG financing:$44,618 $11,155 per unit Affordability Restriction Type:Land Use Restriction Agreement Affordability Restriction Length:15 years No. of Units:4 Rent Levels Served: Type of Organization: Owner have Site Control?Yes Project Description: Project Timeline:Application Received 4/15/2010 Loan Committee 12/13/2010 Housing Commission 12/16/2010 Planning and Development 1/24/2011 City Council est. 1/24/2011 Closing est. 2/15/2011 Construction Completion 6/30/2011 HODC proposes to refinance and rehabilitate this 4, 1-bedroom units for continued use as affordable rental housing. Currently, 3 units are occupied and one unit is vacant and uninhabitable. HODC proposes to rehab the vacant unit and then rotate tenants accordingly in order to avoid expensive relocation expenses. Extensive rehab is needed and cannot be accomplished without a substantial subsidy because of the very low rents on the property. Project amenities will include new kitchens with open floor plans and all plumbing and electrical services. Each unit has a separate entrance and garage parking. The project is consistent with the City's Consolidated Plan's goal of maintaining affordable rental units. There is market demand for these units as shown by HODC's waiting list for small affordable apartments. City of Evanston Project Summary DEVELOPMENT OVERVIEW Community Housing Development Organization (CHDO), Non-Profit M. Poole S. Flax rkoenig@hodc.org 847-564-2992 D. Marino 100% At or Below 60% AMI Page 151 of 246 Financing Loan Amort. Annual Type Amount Term Period Rate * D/S Pmt. 1st $229,500 20 n/a 0.00% $0 2nd $44,618 20 20 2.500% $2,837 Grant $290,500 Equity $5,474 15% of Total Developer Fee $570,092 Amount Per Unit %Per Sq Foot $229,500 $57,375 40%$88.27 $245,000 $61,250 43%$94.23 Construction Contingency $24,500 $6,125 4%$9.42 Soft Costs $23,400 $5,850 4%$9.00 Project Reserves $11,200 $2,800 2%$4.31 Developer's Fee*$36,492 $9,123 6%$14 $570,092 $142,523 100%$219 * Refinance amount was not included in the calculation of the Developer Fee. Number of Number Unit Size Monthly Utility Rent plus Affordable Bedrooms of Units (Sq. Ft.) Rent Allowance Utilities Rent Limit Program 1BR 4 650 725 105 755 896 HOME Total 60% AMI 4 100%of Total Total 4 Fixed or Floating HOME Units: Fixed Refinance of Existing Mortgage Construction City of Evanston HOME Program FINANCIAL SUMMARY UNIT RENT SCHEDULE AND AFFORDABILITY Sources of Financing and Equity City of Evanston Multifamily Loan Program City of Evanston HOME Program Deferred Developer Fee Development Budget: Total Project Sources: Total Project Cost: Page 152 of 246 Residential Rental Income: $34,800 + Other Residential Income: 0 (Parking, Laundry, Vending, etc.) + Commercial Income:0 Other Income:0 = Total Gross Income: $34,800 Vacancy of 8.00%$2,784 (Res. - includes Vacancy & Rent Allowance) -Vacancy of (Commercial) = Effective Gross Income: $32,016 Operating Exp ( $5,906 per unit: )$23,622 Reserves ( $400 per unit: )1,600 = Net Operating Income: $6,794 Debt Service Coverage Ratio Debt Service: -1st:$0 n/a 1st -2nd:2,922 2.34 1st & 2nd -3rd:2.34 1st, 2nd, & 3rd -4th:2.34 1st, 2nd, 3rd & 4th Total Debt Service: $2,922 = Cash Flow: $3,872 Unit Type 0 BR 1 BR 2 BR 3 BR 4+BR 2010 P/U Cost Limits $144,355 # of HOME Units 4 Maximum HOME Subsidy $0 $577,420 $0 $0 $0 $577,420 (A) Total HOME Eligible Development Cost *$597,632 (B) Total # of Units 4 (C) Maximum P/U Development Cost (A)÷(B)149,408 (D) Max. Allow HOME (# HOME Units x (C))597,632 (E) Max. Allow HOME UBU Method 577,420 (F) Max. HOME Subsidy (Lower of D or E)577,420 Recom'ded HOME Subsidy (Lower of (F) or (1))520,000 (1) HOME Loan N/A (2) (1) ÷ (A)N/A (3) Min. # of HOME Units = (B) x (2)N/A (4) Min. of Low HOME Units (3) x 20% **N/A (5) High HOME Units = (3) - (4)N/A ** 40% when HOME and LIHTC combined * Ineligible Costs: 1 Holding Costs 2 Luxury Items-swimming pool, tennis court, other non-essential amenities 3 Soft Costs-fees incurred for failed financing, origination fees, Escrows (except IOD) INCOME AND EXPENSES Maximum HOME Subsidy per UBU Method HOME SUBSIDY ANALYSIS Unit by Unit Cost Allocation Method ("UBU") Pro-Rata of Total Eligible HOME Costs Method ("PR") Minimum # of HOME Units Calculation (for projects with 5 or more units) Page 153 of 246 Ownership Entity Name: Name/Address: Contact/ Phone: General Partner(s): Housing Opportunity Development Corporation Richard Koenig 2001 Waukegan Rd, PO Box 480 847-564-2900 Techny, IL 60082 General Contractor: Community Builders Bill Smith 1020 Church Street 847-529-1628 Evanston, IL 60201 Property Manager:Housing Opportunity Development Corporation Maria Lopez 2001 Waukegan Rd, PO Box 480 847-564-2900 Techny, IL 60082 Affordable Housing Experience List: Development Name Location Project Type # of Units Status PIS Claridge Apts 319 Dempster SRO 48 operating Feb-02 Brummel Apts 743 Brummel family 13 operating Apr-99 1929 Jackson 1929 Jackson family 2 operating Oct-10 1930 Jackson 1930 Jackson family 3 operating Jul-08 131 Callan 131 Callan family 4 operating Jun-00 DEVELOPMENT TEAM 131 Callan LLC Housing Development Experience Narrative: HODC has developed 14 properties with over 250 units including 5 buildings in Evanston, 319 Dempster, 743 Brummel, 1929 Jackson, 1930 Jackson and 131 Callan. HODC is a CHDO and HUD-certified housing counseling agency. Staff recommends the approval of $520,000 in HOME funds contingent upon the following conditions: 1. Review and approval of all final costs and documentation by sponsor of other funding as generally outlined to confirm project feasibility and viability. 2. Delayed payment of the realized portion of the Developer Fee identified in this Summary in the amounts and on the schedule as reasonably determined by City of Evanston. 4. Fulfillment of all other HOME and CDBG requirements, including a lead risk assessment. COMMENTS AND ISSUES RECOMMENDATION 3. Compliance with all Cross-Cutting Federal Requirements SPONSOR'S EXPERIENCE 4. The General Contractor is a certified Section 3 business. 5. The 3 occupied units have long time stable residents who would be displaced without City assistance. 6. Additional sustainability initiatives are being explored, including a free energy audit and various rebate programs. 1. This is an important block to stabilize. NSP2 funds are also being concentrated on this block. 2. Preserving rental is critical to City's initiatives for affordable rental housing 3. Readiness to proceed. This project is ready to go and the CHDO has the experience and the capacity. Page 154 of 246 131 Callan Ave DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:1,425 Made with Evanston's GIS Printed: Jan 14, 2011 10:50:50 AMPage 155 of 246 For City Council meeting of January 24, 2011 Item P2 Business of the City by Motion: Plat of Subdivision for 2408 Orrington Avenue For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director of Community and Economic Development Dennis Marino, Assistant Director Community and Economic Development Dominick Argumedo, Zoning Planner Subject: Approval of Plat of Subdivision for 2408 Orrington Avenue, former site of Kendall College Date: January 5, 2011 Recommended Action Staff recommends approval of the attached proposed plat of subdivision of the former site of Kendall College – the block bounded by Orrington Avenue, Colfax Street, Sherman Avenue, and Lincoln Street and also referred to as 2408 Orrington Avenue – into nineteen single- family lots as shown in the attached plat dated November 3, 2010. Summary The applicant, Smithfield Properties, Applegate & Thorne-Thomsen, P.C., seeks to develop the 3.52 acre site by re-subdividing into19 lots to be improved with single-family detached homes. Access to the homes would be by dedicated public alley with access points on Sherman Avenue, Colfax Street and Lincoln Street. Kendall College occupied the site until approximately 2003. Since then it has been vacant. Granite Investment Properties, Inc. proposed a similar subdivision in the spring of 2010. The applicant subsequently withdrew the application before being heard at the March 8, 2010 Planning and Development Committee. The proposal now in front of the City Council is substantially similar to the March 8, 2010 plat previously under consideration. As an example, the proposed east/ west alley is now 18’ wide instead 16’ wide. This results in minor lot adjustment to make up the difference. On Lincoln Street, Lot 1 was 50’ in width; the new lot 1 is now 49.72’ wide. The remaining lots were 45’ in width. The proposed new lots are 44.85’ wide. Memorandum Page 156 of 246 The lots resulting from the proposed Smithfield Properties subdivision would each be compliant with the Zoning Ordinance regulations for the R1 Single Family Residential zoning district requiring a minimum lot size of 7,200 square feet and a minimum lot width of 35 feet. Proposed lots on Lincoln and Colfax would have typical dimensions of 44.85’ x 164.09’ feet, and on Orrington of 69.27’ x 106.04’ feet. Specific plans for construction of any proposed dwellings have not been reviewed; however, the resulting lots would be sufficient to allow typical improvements of this type to be made in compliance with zoning regulations. Staff’s forwarding of this subdivision for consideration is made with the understanding that any land improvements will need a subsequent determination of compliance. The property is located in the Northeast Evanston Historic District, and therefore required review by the Preservation Commission. On September 21, 2010, the Evanston Preservation Commission reviewed the proposal and subsequently recommended the subdivision favorably to the City Council. As required by City Code Section 4-13-1 Approval of Plats, the proposed Plat of Subdivision has been signed by the Director of Public Works, is in compliance with all applicable regulations, and has been properly certified by a surveyor. The property to be subdivided has been certified as free of any unpaid taxes or assessments. The Site Plan and Appearance Committee reviewed the proposal on January 19, 2011 and recommended approval. Attachments Context Map Proposed Plat of Subdivision Certificate of Zoning Compliance Preservation Commission Minutes of September 21, 2010 Legislative History September 21, 2010 – Preservation Commission voted 8-0 to recommend approval with conditions of the requested subdivision. Page 157 of 246 Page 158 of 246 Page 159 of 246 Page 160 of 246 DRAFT NOT YET APPROVED EVANSTON PRESERVATION COMMISSION MEETING Lorraine H. Morton Civic Center, Room 2200 2100 Ridge Avenue Tuesday, September 21, 2010 7:00 P.M. MINUTES EXCERPT MEMBERS PRESENT: Ann Dienner, Suzanne Farrand, Emily Guthrie, Kris Hartzell, Dian Keehan, Garry Shumaker, Scott Utter and Jon Willarson Associate Members: Mary McWilliams and Anne Earle MEMBERS ABSENT: Jordan Cramer, Anne McGuire and Jon Pohl OTHERS PRESENT: Phil Couri, Ramo Perocevic, Steve Friedland, Jackie Grover, Padma Rao, Bruce Enenbach, Marian Tweedie, Poly Rattner, Susan Regan, Robert Miller, Chris and Erin Schmidt, Tim Eberline, Linn Floerchinger, Andrew Venamore, Bernard Black, and Frank Michalski PRESIDING: Emily Guthrie, Vice-Chair STAFF: Carlos D. Ruiz I. CALL THE MEETING TO ORDER Emily Guthrie, Vice-Chair, called the meeting to order at 7:05 p.m. with a quorum present: Ann Dienner, Suzanne Farrand, Kris Hartzell, Dian Keehan, Garry Shumaker, Scott Utter and Jon Willarson. Staff: Carlos Ruiz. IV. NEW BUSINESS A. Review & Technical Assistance Committee (R&TA) 1. Former Kendall College Site Resubdivision (NEHD) – New proposed resubdivision of the former Kendall College site (bounded by Lincoln Street to the north, Colfax Street to the south, Orrington Avenue to the east, and Sherman Avenue to the west) with 19 single family buildable lots and alley. [Advisory Review to City Council] Steve Friedland, attorney representing Smithfield Properties, owner, presented the proposed resubdivision. The new resubdivision is similar to the Granite Investment properties with 19 single family lots resubdivision that the Commission recommended to the City Council in January 2010. One of the differences is the east/ west alley is now being 18’ wide instead 16’ wide. Public Works required then a no build easement or 1’ into the property line on either side of the alley. The new resubdivision is a 19 lot subdivision and it is compliant with R-1 zoning. The lots vary from 81,000 S.F. to 73,050 S.F. The other difference is along Orrington where the lots were extended 2’ in depth affecting the width of lots on Lincoln and Colfax. For instance, on Lincoln, Lot 1 was 50’ in width; the new lot 1 is now 49.72’ wide. The remaining lots were 45’ in width. The proposed new lots are 44.85’ wide. Emily Guthrie suggested that less number of lots could maximize the money for the developer. S. Friedland said larger lots could lead to very large homes that would impact the neighborhood. Page 161 of 246 Evanston Preservation Commission DRAFT NOT YET APPROVED September 21, 2010 – Minutes Page 2 Jackie Grover of 728 Colfax asked how many lots are being proposed on Colfax. S. Friedland said there are seven proposed lots. J. Grover said there are only 5 homes on the south side of Colfax. She was concerned with the impact of the proposed smaller lots on her neighborhood. Padma Rao of 2246 Sherman Avenue said she had submitted her written comments to the Commission. She asked about the planned development for the site. S. Friedland said the planned development still exists; Smithfield could proceed under the planned development. The proposed subdivision is for 19 lot single family homes development, not 21-home development. Smithfield’s purpose is to sell individual lots. O. Rao said she was concerned with tree protection and minimization of impervious surface and the mismatch between the proposed smaller lot sizes and the larger lots on the opposite side on Colfax. Bruce Enenbach of 802 Clinton Place was concerned with the lot widths; 45’ is too small and is not in keeping with the character of the neighborhood. He encouraged Smithfield to eliminate one lot on Colfax and Lincoln. The Commission acknowledged Tom Gemmell’s comments of 720 Colfax sent via email. T. Gemmell proposes 16 lots instead of 10 all lots facing Colfax and Lincoln; no lots facing Sherman or Orrington. T. Gemmell’s primary concern is the proposed lot widths. Steve Friedland disagreed with the notion that the proposed lot widths are inadequate. He said there are lots along Colfax to the west of Sherman that 45’ wide. There is no plan for the existing neighborhood. The proposal is permitted under the zoning ordinance and they are proposing what is appropriate. Emily Guthrie asked Carlos Ruiz if the stand of Oak trees on the northeast corner of the block will be protected if the ordinance (Tree Ordinance) goes into effect after the subdivision is approved. Carlos Ruiz said the application is for the subdivision only. Dian Keehan thought the proposed subdivision is an improvement from the planned development. She liked the lots facing Orrington. She noted that people may buy two lots facing Colfax or Lincoln. D. Keehan said the subdivision meets the R-1 minimum lot area and the change from what the Commission approved in January is a couple feet, which are inches along the stretch of seven lots. Garry Shumaker said the new proposal still meets the same criteria the Commission evaluated on the last proposed subdivision. Commission’s Findings Carlos Ruiz said R&TA recommends the following standards for subdivision/resubdivision: 1. The design of the subdivision, resubdivision or consolidation shall: (a) Preserve, adaptively use, or otherwise protect the landmark, or area, property, structure, site or object in the district; and (c) Not result in blocking or otherwise obstructing, as viewed from a public street or public way, the critical features of the landmark or area, property, structure, site or object in the district; and (e) Not adversely affect traffic patterns, Municipal services, adjacent property values, or the general harmony of the District. Gary Shumaker moved to recommend to City Council the subdivision as submitted by Smithfield Properties for the former Kendall College site because: a) the design of the subdivision will adaptively reuse or otherwise protect the landmark area of the district in that it is compatible with R- 1 lot size and the proposed lots structure are compatible with the balance of that neighborhood; c) it does not block or otherwise obstruct the view from the public way of any critical landmark, area or structure (they are not constructing anything at this time) and e) it does not adversely affect traffic patterns, Municipal services, adjacent property values, or the general harmony of the District, given that Zoning has reviewed the subdivision and made their findings known on the alley location. Also: 2. Alteration, construction, demolition and relocation is consistent with Section 2-9-9 (standards for review of alteration, construction, relocation and demolition). Ann Dienner seconded the motion. The motion passed. Vote: 8 ayes, 0 nays. Page 162 of 246 For City Council meeting of January 24, 2011 Item P3 Ordinance 11-O-11: Dedication of Public Alleys 2408 Orrington Subdivision For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Dennis Marino, Assistant Director, Community and Economic Development Subject: Ordinance 11-O-11, accepting the Dedication of Public Alleys as a Product of Approval of a Plat of Subdivision for 2408 Orrington, the Former site of Kendall College Date: January 18, 2011 Recommended Action Staff recommends approval. Funding Source: The cost of constructing alleys for the proposed subdivision is a developer responsibility. Discussion Ordinance 11-O-11 accepts the dedication of public alleys included in the proposed plat of subdivision for 2408 Orrington. If the plat is approved on January 24, 2011 then Ordinance 11-O11 should be introduced. Legislative History The proposed public alleys were previously included in a planned development approval for this site on September 11, 2006. Attachments Ordinance 11-O-11 Memorandum Page 163 of 246 1/14/2011 11111111----OOOO----11111111 AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE Accepting the Dedication ofAccepting the Dedication ofAccepting the Dedication ofAccepting the Dedication of a a a a Certain Certain Certain Certain Portion of Portion of Portion of Portion of the Property the Property the Property the Property LocatedLocatedLocatedLocated between Orrington Avenue between Orrington Avenue between Orrington Avenue between Orrington Avenue, , , , Colfax StreetColfax StreetColfax StreetColfax Street, , , , SheSheSheShermanrmanrmanrman Avenue, and Lincoln StreetAvenue, and Lincoln StreetAvenue, and Lincoln StreetAvenue, and Lincoln Street,,,, tttto o o o the City of Evanstonthe City of Evanstonthe City of Evanstonthe City of Evanston WHEREAS, Smithfield Properties XXXII, LLC (“Smithfield”), seeks to subdivide the property bounded by Orrington Avenue, Colfax Street, Sherman Avenue, and Lincoln Street located in the City of Evanston (the “City”) and commonly known as the former site of Kendall College (the “Subject Property”), which is legally described in Exhibit A, attached hereto and made a part hereof, into nineteen (19) lots for future residential development; and WHEREAS, Smithfield seeks to provide safe vehicular access between said lots and the aforementioned public streets by dedicating a portion of the Subject Property to the City for use as public alleys; and WHEREAS, it is in the best interests of the health, safety, and welfare of residents of the City to accept the dedication from Smithfield, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City hereby accepts the dedication of the certain portion of the Subject Property depicted in the attached Plat of Dedication, attached hereto as Exhibit A and incorporated herein by reference, as public alleys. SECTION 2: That, within sixty (60) days of the effective date of this ordinance, Smithfield shall record, at its cost, a certified copy of this ordinance, Page 164 of 246 11-O-11 ~2~ together with a true and correct plat of said dedication, with the Office of the Recorder of Deeds in Cook County, Illinois. SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, City Attorney Page 165 of 246 11-O-11 ~3~ EXHIBIT A PLAT OF SUBDIVISION AND DEDICATION Page 166 of 246 Page 167 of 246 For City Council meeting of January 24, 2011 Item P4 Ordinance 7-O-11: Special Use for a Type 2 Restaurant at 824 Clark Street For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director of Community and Economic Development Dennis Marino, Assistant Director Community and Economic Development Dominick Argumedo, Zoning Planner Subject: Ordinance 07-O-11 Granting a Special Use for a Type 2 Restaurant at 824 Clark Street in the D2 Downtown Retail Core Zoning District Date: January 5, 2011 Recommended Action Staff and the Zoning Board of Appeals recommend the adoption of ordinance 07-O-11, granting a special use permit for the operation of a type 2 restaurant at 824 Clark Street. ZBA recommends allowing the proposed business to operate until, 2 AM on Friday and Saturday nights, while Staff recommends that the store operate until midnight on Friday and Saturday nights, due to nearby residential development, with deliveries allowed until 1 AM. Summary Felipe Caro, on behalf of Evanston Benson LLC property owner, applies for a special use permit at 824 Clark Street to operate a type 2 restaurant, “Picante Taqueria”. The proposed restaurant would operate as follows: • Products Offered: Standard Mexican Taqueria fare • Hours of Operation: Monday –Thursday: 11AM-2AM Friday-- Saturday: 11AM-3AM Sundays: 11AM-Midnight • Deliveries: Three-four times per week via the alley to the east; trucks will park there, unload and be carted to the store. • Employment: Five per shift • Floor Plan: Seating for 20 dine in patrons. Memorandum Page 168 of 246 The Zoning Board of Appeals recommends the following conditions: • That development of the property be in compliance with documents on file and testimony before the ZBA; • That the applicant adhere to the City’s litter and garbage collection plans; and • That the store hours be limited from 6AM until midnight Sunday -Thursday; 6AM- 2AM Friday and Saturday. Legislative History January 4, 2011 – ZBA voted 4-0 to recommend approval with conditions of the requested special use permit. Attachments Ordinance 07-O-11 Context Map Floor Plan Sample Menu ZBA Staff Report ZBA Findings Letter Page 169 of 246 1/6/2011 7-O-11 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 824 Clark Street in the D2 Downtown Retail Core Zoning District (“Picante Taqueria, Inc.”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on October 5, 2011, pursuant to proper notice, to consider case no. 10ZMJV-0115, an application by Felipe Caro (the “Applicant”), lessee, with permission from Evanston Benson LLC, owner of the property legally described in Exhibit A, attached hereto and made a part hereof, commonly known as 824 Clark Street (the “Subject Property”) and located in the D2 Downtown Retail Core Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-11-3-4 of Title 6 of the Evanston City Code, 1979, as amended, (“the Zoning Ordinance”), a Type 2 Restaurant, “Picante Taqueria, Inc.”, on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of January 24, 2011, the Planning and Development Committee of the City Council (“P&D Committee”) considered and adopted the ZBA’s record and findings and recommended City Council approval thereof; and Page 170 of 246 7-O-11 ~2~ WHEREAS, at its meeting of February 7, 2011, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are found as fact and made a part hereof. SECTION 2: That the City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no. 10ZMJV-0115. SECTION 3: That, pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the grant of a Special Use Permit, violation of any of which shall constitute grounds for revocation thereof pursuant to Subsection 6-3-11-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter Collection Plan that requires the policing of an area located within a radius of two hundred fifty feet (250’) of the Subject Property. The Applicant shall police this area at least once every three (3) hours during the hours the Special Use is in operation and shall keep it free of all litter, from any source. For the purpose of this ordinance, “litter” shall include, but is not limited to: food, food waste, and beverages; solid waste, including paper, wrappings, containers, cardboard, napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and similar materials; animal waste and dead animals; yard clippings and leaves; and all other waste materials which, if thrown or deposited as herein prohibited, may create a danger to public health, safety, or welfare. Page 171 of 246 7-O-11 ~3~ C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property shall provide and maintain, on the Subject Property, exterior litter receptacles, in sufficient number and type, and with collections therefrom of sufficient number and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter emanating from operation of the Special Use authorized hereby. Litter shall be collected no less than three (3) times per week, including collections on Sundays as necessary, in the City’s judgment, to comply with this condition. All litter receptacles shall be maintained in a clean condition with tight-fitting lids, and shall be placed on Code-compliant surfaces. The owner of the Subject Property shall provide adequate space at the rear of and on the Subject Property to accommodate the litter receptacles and collections required. Within seven (7) days of written notice from the City to do so, the Applicant and/or the owner of the Subject Property shall modify the number of litter receptacles and/or the number of collections therefrom, as directed by the City. D. Hours of Operation: The Applicant shall not operate the Type 2 Restaurant authorized by the terms of this ordinance except between: 6:00 a.m. and midnight on any Sunday, Monday, Tuesday, Wednesday or Thursday; 6:00 a.m. and 2:00 a.m. on any Friday or Saturday. SECTION 4: That, when necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: That, before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 6: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: That if any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 172 of 246 7-O-11 ~4~ SECTION 8: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, City Attorney Page 173 of 246 7-O-11 ~5~ EXHIBIT A LEGAL DESCRIPTION THE WEST 100 FT. OF LOTS 18, 19 AND LOT 17, EXCEPT THE EAST 55.19 FT. OF THE NORTH ½ THEREOF IN NORTHWESTERN UNIVERSITY RESUBDIVISION OF BLOCK 17 IN EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH,RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,ILLINOIS. PIN: 11-18-126-018-0000 COMMONLY KNOWN AS: 824 Clark Street, Evanston, Illinois. Page 174 of 246 824 Clark Street Context MapDISCLAIMER: This map and data are provided as-in without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more informationScale 1:1,232Made with Evanston's GISPrinted: Jan 12, 2011 11:44:18 AM824 Clark St.Page 175 of 246 Page 176 of 246 Page 177 of 246 Page 178 of 246 To: Zoning Board of Appeals From: Dominick Argumedo, Zoning Planner Subject: 824 Clark Street, 10ZMJV-0115, City Council Determining Body Date: December 30, 2010 Notice—Published in the December 16, 2010 Evanston Review: Felipe Caro, on behalf of Benjamin Kadish property owner, applies for a special use permit at 824 Clark Street in order to open a type 2 restaurant, “Picante Taqueria Inc. 824 Clark Street is located in the D2 Downtown Retail Core zoning district that requires a special use permit for any type 2 restaurant to operate. The Zoning Board of Appeals makes a recommendation to the City Council, the final determining body for this case. Site Background: A Jimmy John’s restaurant previously occupied the site before relocating to Sherman Avenue. The site does not currently have customer bathrooms, as per the floor plan and discussions with the Building Division; the restaurant proposes bathrooms to bring the site into compliance. The applicant proposes to operate as follows: • Products Offered: Standard Mexican Taqueria fare • Hours of Operation: Monday –Thursday: 11AM-2AM Friday-- Saturday: 11AM-3AM Sundays: 11AM-Midnight • Deliveries: Three-four times per week via the alley to the east; trucks will park there, unload and be carted to the store. • Employment: Five per shift • Floor Plan: Seating for 20 dine in patrons. Ordinances Identified for Requested Variance Relief: 6-11-3 : D2 Downtown Retail Core District 6-11-3-4 SPECIAL USES: The following uses may be allowed in the B1 district, subject to the provisions set forth in section 6-3-5 of the Zoning Ordinance: Restaurant -type 2 (Among other uses listed) Land Use Definitions: RESTAURANT, TYPE 1: An establishment in which the principal use is the service of prepared food and beverages for consumption on the premises. All service of prepared Memorandum Page 179 of 246 food and beverages for consumption on the premises shall require customers to order at a table, booth, or dining counter with service by a waiter or waitress at said table, booth, or dining counter and shall also require the use of reusable (nondisposable) flatware and dishware. Drive-through facilities are prohibited. RESTAURANT, TYPE 2: An establishment in which the principal use is the service of prepared food and/or beverages for consumption on and/or off the premises and that is not a "restaurant, Type 1" as defined herein. This definition shall not include establishments where incidental prepared food and beverage service is accessory to a bakery, food establishment, convenience store, food store establishment, meat market, or similar principal use nor shall it include cafeterias that are accessory to hospitals, colleges, universities, schools or other similar principal uses. Site Plan and Appearance Review Committee (SPAARC) Discussion and Recommendation: Due to concern about quorum, the December 29, 2010 SPAARC hearing was canceled. However, Staff did speak to relevant departments concerning this project whose comments are listed below. • Building: No concerns now that the addition of compliant bathrooms will be installed • Public Works: No concerns about deliveries using the east. Staff recognizes that not all business have a rear alley to access, and parking in the alley would be far less an impact than potentially double parking in front of the store. • Preservation: No comment. Comprehensive Plan and Other Specifications: The 2000 Comprehensive Plan classifies 824 Clark Street into the “Central Business District” designation. The Comprehensive Plan defines the area as follows; “A mixture of office, retail, entertainment, institutional and residential uses.” The Comprehensive Plan further defines this portion of Clark Street as a Distributor Street; “These streets distribute traffic to businesses and parking.” Special Use Standards: For the ZBA to recommend that City Council grant a special use, the ZBA must find that the proposed special use: a) is one of the listed special uses for the zoning district in which the property lies; b) complies with the purposes and policies of the Comprehensive General Plan and the Zoning Ordinance; c) does not cause a negative cumulative effect in combination with existing special uses or as a category of land use; d) does not interfere with or diminish the value of property in the neighborhood; e) is adequately served by public facilities and services; f) does not cause undue traffic congestion; g) preserves significant historical and architectural resources; h) preserves significant natural and environmental resources; and Page 180 of 246 i) complies with all other applicable regulations. Staff Comment: If the ZBA recommends approval of the application to City Council, Staff further recommends the following conditions on the requested Special Use permit: a. Applicant shall develop the property in compliance with documents on file and testimony before the ZBA (10ZMJV-0115) b. Litter Collection Plan: 1. The operator shall adhere to a Litter Collection Plan, requiring the policing of an area located within a 250-foot radius of the building in which the use is located. This area shall be policed once every three hours during the hours the use is in operation and shall be kept free of all litter, including, but not limited to; food, beverages, napkins, straws, containers, bags, utensils, plates, cups, bottles, cans, and all other litter of any type emanating from any source. The operator of the convenience store shall comply with the Litter Collection Plan. This Ordinance shall prevail over any inconsistent or contrary provisions in the Plan. 1. For the purpose of this Ordinance, “litter” shall include, but is not limited to: putrescible animal and vegetable waste resulting from the handling, preparation, cooking, and consumption of food; other putrescible waste, including animal waste, dead animals, yard clippings and leaves; nonputrescible solid waste, including rubbish, ashes, street cleanings, abandoned automobiles, solid business, commercial, and industrial wastes, paper, wrappings, cigarettes, cardboard, tin cans, glass, bedding, crockery and similar materials; and all other waste materials which, if thrown or deposited as herein prohibited, may create a danger to public health, safety, or welfare. c. Garbage Pick Up 1. The owner of the property shall maintain on the subject property exterior litter receptacles of a number and type adequate, in the City’s judgment, and with collections there from of sufficient frequency, also in the City’s judgment, to contain, with lids tightly shut, all litter emanating from operation of the use, and all litter collected pursuant to the Litter Collection Plan. Collections shall be a minimum of three (3) times a week, including collections on Sundays to the extent necessary, in the City’s judgment, to comply with this condition. All litter receptacles shall be maintained in a clean condition with tight- fitting lids and shall be placed on Code-compliant surfaces. The owner of the subject property shall provide adequate space at the rear of and on the subject property to accommodate the litter receptacles and collections required. 2. Within seven (7) days of written notice from the City to do so, the number of litter receptacles, and/or the number of collections from each shall be increased or modified in accordance with the City’s directive. d. As the site exists near an area of mixed residential/retail commerce, daily Page 181 of 246 hours of operation shall be limited to 6AM- 12:00 AM (midnight). As with other special use permits, the ZBA may wish to extend delivery hours until 1 AM on Friday and Saturday nights. e. Employees that drive to work shall not use city on-street metered parking, but use public parking garages. Page 182 of 246     FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of after conducting a public hearing on January 4, 2011, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; __X__Met _____Not Met 4-0 Vote (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; __X___Met _____Not Met 4-0 Vote (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; __X___Met _____Not Met 4-0 Vote (D) It does not interfere with or diminish the value of property in the neighborhood; __X___Met _____Not Met 4-0 Vote (E) It can be adequately served by public facilities and services __X___Met _____Not Met 4-0 Vote (F) It does not cause undue traffic congestion; __X___Met _____Not Met 4-0 Vote Case Number: 10ZMJV-0076 Address or Location: 824 Clark Street Applicant: Felipe Caro Proposed Special Use: Restaurant Type 2 Page 183 of 246     (G) It preserves significant historical and architectural resources; _____Met _____Not Met N/A (H) It preserves significant natural and environmental features; and _____Met _____Not Met N/A (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. __X___Met _____Not Met 4-0 Vote and, based upon these findings, and upon a vote __4__ in favor & __0_ against recommends to the City Council ___ approval without conditions __X_ approval with conditions specifically: • That development of the property be in compliance with documents on file and testimony before the ZBA; • That the applicant adhere to the City’s litter and garbage collection plans; and • That the store hours be limited from 6AM until midnight Sunday -Thursday; 6AM-2AM Friday and Saturday. ____ denial of the proposed special use. __________________________________________ Date: _____________ Robert Creamer Zoning Board of Appeals Chair Attending: Vote: Aye No ___x__ Robert A. Creamer __x__ ___ ___x__ Mary Beth Berns __x__ ___ ______ Scott Gingold _____ ___ ______ Beth McLennan _____ ___ ___x__ Matt Rodgers __x__ ___ ___x__ Lori Summers __x__ ___ _____ Michael Sutton _____ ___ Page 184 of 246 For City Council meeting of January 24, 2011 Item P5 Ordinance 6-O-11: Special Use for a Dwelling- Multiple-Family at 1932 Maple Avenue in the B1 Business District For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director of Community and Economic Development Dennis Marino, Assistant Director Community and Economic Development Dominick Argumedo, Zoning Planner Subject: Ordinance 6-O-11 Granting a Special Use for a Dwelling- Multiple-Family at 1932 Maple Avenue in the B1 Business District Date: January 5, 2011 Recommended Action Staff recommends denial of the proposed Special Use Permit to protect the integrity and potential revitalization of the commercial area centered at Maple Avenue and Foster Street. Approval of the special use application would remove the possibility of commercial space occupying current commercial storefronts and lessen the critical mass of commercial space in the business district. The ZBA, by a 4-2 vote, recommended approval of the application per conditions detailed below. The Site Plan and Appearance Review Committee also recommended approval of the project. Summary Nefrette Halim, on behalf of Cameel Halim property owner, applies for a special use permit at 1932-1936 Maple Avenue to operate a multi-family building in the B1 Business zoning district. The applicant does not propose a new multi-family building. The building owner seeks to convert the building’s ground floor commercial space into two residential dwelling units. The applicant would then incorporate these units into their current management of 10 existing residential units on the floors above. Since 2001, two businesses have occupied the ground floor of 1932 Maple Avenue: a tanning salon and a coffee shop. The Zoning Board of Appeals recommended approval of the special use permit with the following conditions by a 4-2 vote: • The development have limestone sills, lentils and base to match the existing building structure at 1932 Maple Avenue; • That matching brick be used where brick needs to be replaced or repaired; Memorandum Page 185 of 246 • That new ground floor windows match existing windows on the second and third floor, or that all windows be replaced of a similar make or model; and, • That for the east facing northern most entry to the first floor unit- that the steps be reconfigured to go with new door location, and that the entire first floor façade be consistent with the plan submitted. The majority of the ZBA felt that Foster Street provided the core of the local commercial area, and that the site’s location to the south along Maple Avenue ‘separates’ it such that the ground floor residential conversion would not diminish the commercial area along Foster Street. The members further felt that eliminating a vacancy would provide greater stability to the area than waiting for a commercial property to occupy the site. The two dissenting ZBA members argued that the building’s ground floor conversion to a residential use would adversely affect the existing business district. They disagreed with the location being separate from the main commercial activity along Foster Avenue. Further, they felt approval of this conversion would lead to additional commercial to residential conversions in the area that would further eliminate the potential for a vibrant neighborhood commercial district. Instead, these members would like to see the City focus efforts to maintain and develop this area as a commercial area next to the surrounding residential area and mass transit. Staff concurs with this assessment to protect the commercial area and recommends denial of the applied for special use permit. Legislative History December 8, 2010—Site Plan Appearance and Review Committee (SPAARC) voted unanimously to recommend approval of the special use permit. December 7, 2010—The Zoning Board of Appeals voted 4-2 to recommend approval of the special use permit with conditions. Attachments Ordinance 06-O-11 1932 Maple Avenue Context Map Proposed Floor Plan Proposed Front Elevation ZBA Staff Report ZBA Findings Letter Page 186 of 246 1/6/2011 6-O-11 AN ORDINANCE Granting a Special Use Permit for a Multiple-Family Dwelling Located at 1932-36 Maple Avenue in the B1 Business District WHEREAS, the Zoning Board of Appeals (“ZBA”) met on December 7, 2010, pursuant to proper notice, to consider case no. 10ZMJV- 0111, an application by Cameel Halim (the “Applicant”), owner of the property legally described in Exhibit A, attached hereto and made a part hereof, commonly known as 1932-36 Maple Avenue (the “Subject Property”) and located in the B1 Business Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-9-2-3 of Title 6 of the Evanston City Code, 1979, as amended, (“the Zoning Ordinance”), a Multiple-Family Dwelling on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Multiple-Family Dwelling met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of January 24, 2011, the Planning and Development Committee of the City Council (“P&D Committee”) considered and adopted the ZBA’s record and findings and recommended City Council approval thereof; and Page 187 of 246 6-O-11 ~2~ WHEREAS, at its meeting of February 7, 2011, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are found as fact and made a part hereof. SECTION 2: That the City Council hereby approves the Special Use Permit for a Multiple-Family Dwelling on the Subject Property as applied for in case no. 10ZMJV-0111. SECTION 3: That, pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the grant of a Special Use Permit, violation of any of which shall constitute grounds for revocation thereof pursuant to Subsection 6-3-11-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Limestone: The Applicant shall use limestone sills, lintels and base to match the existing structure at 1932 Maple Avenue. C. Matching Brick: The Applicant shall use matching brick when replacing or repairing brick on the Subject Property. D. Windows: The Applicant shall either install new ground floor windows that match the existing windows on the second and third floors on the Subject Property, or replace all windows with a similar make or model. E. Steps: The Applicant shall reconfigure the east-facing steps that lead to the northernmost entry in accord with the façade plan on file in this case. Page 188 of 246 6-O-11 ~3~ SECTION 4: That, when necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: That, before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 6: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: That if any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, City Attorney Page 189 of 246 6-O-11 ~4~ EXHIBIT A LEGAL DESCRIPTION PARCEL 1: THE SOUTH 30 FEET OF LOTS 45, 46, 47, AND 48 IN J.B. HOBB’S SUBDIVISION OF PART OF THE SOUTH ½ OF THE NORTHWEST ¼ OF THE NORTHWEST ¼ OF SECTION 18, TOWNSHIP 41 NORTH,RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN,WEST OF RIDGE AVENUE OR GREEN BAY ROAD, IN COOK COUNTY,ILLINOIS. PARCEL 2: THE NORTH 80 FEET OF LOTS 45, 46, 47, AND 48 IN J.B. HOBB’S SUBDIVISION OF PART OF THE SOUTH ½ OF THE NORTHWEST ¼ OF THE NORTHWEST ¼ OF SECTION 18, TOWNSHIP 41 NORTH,RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN,WEST OF RIDGE AVENUE OR GREEN BAY ROAD, IN COOK COUNTY,ILLINOIS. PIN: 11-18-107-044-0000 COMMONLY KNOWN AS: 1932-36 Maple Avenue, Evanston, Illinois. Page 190 of 246 1932 Maple Avenue Context MapDISCLAIMER: This map and data are provided as-in without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more informationScale 1:1,100Made with Evanston's GISPrinted: Jan 12, 2011 9:36:38 AM1932 Maple Ave.Page 191 of 246 Page 192 of 246 Page 193 of 246 To: Zoning Board of Appeals From: Dominick Argumedo, Zoning Planner Subject: 1932 Maple Avenue, 10ZMJV-0111, City Council Determining Body Date: November 23, 2010 Notice—Published in the November 11 2010 Evanston Review: Nefrette Halim, on behalf of Cameel Halim property owner, applies for a special use permit at 1932-1936 Maple Avenue to operate Multifamily Dwelling in the B1 Business zoning district that requires a special use permit. The Zoning Board of Appeals makes a recommendation to the City Council, the final determining body for this case. Site Background: The applicant does not propose a new multi-family building. The building owner seeks to convert the ground floor from commercial uses to two residential dwelling units. The applicant would then incorporate these units into their current management of 10 existing residential units on the floors above. Since 2001, two businesses have occupied the ground floor of 1932 Maple Avenue: a tanning salon and a coffee shop Per City of Evanston zoning regulations change of use without a corresponding building structure does not require a recalculation of the site’s parking requirement (except in the case of medical-dental office). The site presently includes 14 off-street parking spaces. Potential resident and visitors could access the site via the CTA Foster Street station one block to the east. The R4a General Residential district borders 1932 Maple Avenue to the west and south. The U1a University Housing and Parking borders the site to the east, with the B1 Business continuing north of the site along Maple Avenue. Ordinances Identified for Requested Variance Relief: 6-9-2 B1 Business Districts 6-9-2-3 SPECIAL USES: The following uses may be allowed in the C1a district, subject to the provisions set forth in section 6-3-5 of the Zoning Ordinance: Dwelling -Multiple-Family (Among other uses listed) Memorandum Page 194 of 246 Land Use Definitions: Dwelling Multiple Family A detached residential building containing three (3) or more dwelling units, including what is commonly known as an apartment building, but not including group, row, or town houses. Site Plan and Appearance Review Committee (SPAARC) Discussion and Recommendation: Heard December 1, 2010 Request for a special use permit for a Multifamily Building The SPAARC minutes were not available at the time of this report. Before the ZBA meeting, Staff will forward them when completed upon receiving the completed minutes. Action: The Committee voted to table a decision until the applicant presents front façade designs. Comprehensive Plan and Other Specifications: The 2000 Comprehensive Plan classifies 1932 Maple Avenue into the “Mixed Low Density” designation. The Comprehensive Plan defines the area as follows; “Single- Family homes also make up a substantial portion of the housing stock found in mixed low-density areas. However, these areas include many duplexes, townhouses, two-and three-flats and a scattering of multifamily buildings as well. Densities average about 15 units per acre.” The Comprehensive Plan further defines this portion of Maple Avenue as a collector Street which functions to gather traffic from local streets and deliver it to and from arterial streets. Special Use Standards: For the ZBA to recommend that City Council grant a special use, the ZBA must find that the proposed special use: a) is one of the listed special uses for the zoning district in which the property lies; b) complies with the purposes and policies of the Comprehensive General Plan and the Zoning Ordinance; c) does not cause a negative cumulative effect in combination with existing special uses or as a category of land use; d) does not interfere with or diminish the value of property in the neighborhood; e) is adequately served by public facilities and services; f) does not cause undue traffic congestion; g) preserves significant historical and architectural resources; h) preserves significant natural and environmental resources; and i) complies with all other applicable regulations. Staff Comment: If the ZBA recommends approval of the application to City Council, Staff further recommends the following conditions on the requested Special Use permit: a. Applicant shall develop the property in compliance with documents on file and testimony before the ZBA (10ZMJV-0111) Page 195 of 246     FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on December 7, 2010, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; __x__Met _____Not Met 6-0 Vote (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; __x___Met _____Not Met 4-2 Vote (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; __x___Met _____Not Met 4-2 Vote (D) It does not interfere with or diminish the value of property in the neighborhood; __x___Met _____Not Met 5-1 Vote (E) It can be adequately served by public facilities and services __x___Met _____Not Met 6-0 Vote (F) It does not cause undue traffic congestion; __x___Met _____Not Met 6-0 Vote (G) It preserves significant historical and architectural resources; __x___Met _____Not Met 6-0 Vote Case Number: 10ZMJV-0111 Address or Location: 1932 Maple Avenue Applicant: Nefrette Halim Proposed Special Use: Dwelling-Multiple Family Page 196 of 246     (H) It preserves significant natural and environmental features; and _____Met _____Not Met N/A (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. __x___Met _____Not Met 6-0 Vote, on the condition it meets applicable building and safety code and, based upon these findings, and upon a vote __4__ in favor & _2__ against recommends to the City Council ___ approval without conditions _x__ approval with conditions specifically: • That the proposal be developed with the documents on file and testimony on record, specifically that, o The development have limestone sills, lintels and base to match the existing building structure at 1932 Maple Avenue; o That matching brick be used where brick needs to be replaced or repaired; o That new ground floor windows match existing windows on the second and third floor, or that all windows be replaced of a similar make or model; and, o That for the east-facing northern-most entry to the first floor unit; that the steps be reconfigured to be consistent with the façade plan submitted. ____ denial of the proposed special use. __________________________________________ Date: _____________ Robert Creamer Zoning Board of Appeals Chair Attending: Vote: Aye No __x___ Robert A. Creamer _x___ ___ __x___ Mary Beth Berns _x___ ___ __x___ Scott Gingold ____ _x__ __x___ Beth McLennan _x___ ___ __x___ Matt Rodgers ____ _x__ __x___ Lori Summers _x___ ___ _____ Michael Sutton ____ ___ Page 197 of 246 For City Council Meeting of January 24, 2011 PD1 Planning and Development Committee Discussion Only To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steven Griffin, Director, Community & Economic Development Dennis Marino, Assistant Director, Community & Economic Development Subject: Update on Evanston Foreclosure Activity in October, November and December 2010 Date: January 13, 2011 Recent Foreclosure Filings According to Illinois Foreclosure Listing Service data, there were 86 mortgage foreclosure filings on residential properties in Evanston in October, November and December 2010∗, of which 22 occurred in October, 36 in November and 28 in December. There were 25 filings on adjustable rate mortgages in comparison to 57 conventional fixed-rate loans. There was one foreclosure filing made on a balloon mortgage and no filings were made on FHA mortgages. 3 mortgage foreclosure complaints were filed on commercial loans: a multi-unit building located at 524 Sheridan Sq., with an approximate balance due to First Midwest Bank in the amount of $6,427,000; a single family building located at 1616 Forest Pl., with an approximate balance due to First Midwest Bank in the amount of $1,775,000; and a condominium unit at 1720 Maple Ave., with a balance due to MB Financial Bank in the amount of $133,000. Balances due on residential loans ranged from approximately $16,200 to $515,000. The median balance owed was $218,000, down from $268,000 in September. The residential properties were located in the following wards. Foreclosure Filings October, November and December 2010 Ward Address Balance Due 1 807 Church St Unit 509 $204,616 807 Davis St Unit 313 $331,435 1516 Hinman Ave Unit 402 $211,086 1862 Sherman Ave $78,777 1616 Forest Pl $1,774,747 2 1619 Greenleaf St $218,191 ∗ December 2010 foreclosure filings exclude any filings that may have taken place during the week of Monday, December 27, 2010. For comparison, during the final week of December 2009, 2 filings occurred and during the final week of December 2008, no filings occurred. Memorandum Page 198 of 246 Foreclosure Filings October, November and December 2010 Ward Address Balance Due 1321 Pitner Ave Unit B $257,359 1727 Greenleaf St $277,512 1325 Dodge Ave $107,456 1502 Pitner Ave $358,711 1125 McDaniel Ave $163,356 1721 Monroe St $338,082 1430 Grey Ave $40,512 1555 Dewey Ave $191,398 1113 McDaniel Ave $404,062 1116 Darrow Unit 12B $172,647 2307 Dempster St $218,664 1141 Darrow Ave $217,876 1319 Dodge Ave $258,628 1327 Dodge Ave $264,000 2416 Nathaniel Pl $252,101 1111 Church St Unit 506 $108,867 934 Grey Ave $246,447 1720 Maple Ave Unit 860 $132,669 2122 Washington St $166,610 1720 Maple Ave Unit 303 $164,989 2220 Crain St $245,644 1023 Brown Ave $198,885 3 524, 528, 530, 534,493 Sheridan Sq $6,426,967 423 South Blvd Unit 1E $170,293 840 N Michigan Ave Unit 1 $210,820 238 Lee St $215,090 129 Kedzie Ave Unit 3E $150,955 4 1230 Wesley Ave $439,244 911 Ashland Ave $248,920 5 2113 Emerson St $102,736 1920 Brown Ave $269,358 1811 Hovland Ct $490,667 1834 Brown Ave $156,000 2007 Emerson St $322,786 1117 Foster St $397,403 1914 Foster St $325,866 2111 Emerson St $304,000 1828 Ashland Ave $272,007 1405 Leonard Pl $228,997 1415 Leonard Pl $16,182 1736 Grey Ave $286,511 6 3027 Thayer St $382,997 2718 Ewing Ave $428,800 2619 Central Park Ave $405,466 3323 Harrison St $490,195 3146 Harrison St $156,089 2601 Central St Unit 301 $119,446 8 240 Asbury Ave Unit 3 $189,636 1809 Brummel St $338,353 2108 Dobson St $158,939 818 Mulford St $515,295 Page 199 of 246 Foreclosure Filings October, November and December 2010 Ward Address Balance Due 149 Custer Ave $131,955 120 Elmwood Ave Unit 1 $123,863 156 Asbury Ave Unit 5 $160,155 2017 Dobson St $257,980 138 Clyde Ave Unit 1 $118,663 439 Ridge Ave Unit 1 $86,569 328 Callan Ave Unit 2N $133,104 1424 Dobson St $281,978 2119 W Howard St Unit 2F $54,961 140 Clyde Ave Unit 2W $136,498 721 Dobson St Unit 1 $162,523 1903 Dobson St $212,932 135 Custer Ave $457,168 235 Brown Ave $315,990 142 Clyde Ave Unit G $122,400 416 Custer Ave $399,640 226 Ridge Ave Unit 2 $96,622 2119 Dobson St $240,665 9 720 Oakton St Unit 2A $161,180 601 Linden Pl Unit 113 $163,775 1826 Keeney St $255,887 2128 Cleveland St $170,679 434 Elmwood Ave Unit 2 $141,812 1326 Main St $166,046 745 Asbury Ave $415,500 632 Dodge Ave $395,020 2121 Oakton St $229,836 613 Custer Ave Unit B $238,961 1612 Monroe St Unit 3w $119,626 Completed Foreclosures The table Completed Foreclosures October, November and December 2010 below lists, in part, the balance due to the lender on the property’s first mortgage, second or subsequent mortgages and liens on the property. In October, November and December 2010, 14 Evanston residential properties in foreclosure were sold at auction (“completed foreclosures”), 12 of which became real estate owned (REO) properties, where the first mortgage holder (lender/plaintiff) obtained ownership of the property at auction. 1411 Leonard Place and 2124 Maple in the 5th Ward were the only properties sold to a third party at auction. Most of the completed foreclosure properties are in the 5th and 8th Wards. The number of completed residential foreclosures in October, November and December is less than the 15 completed foreclosures that occurred in September alone. Only 2 properties were sold at auction in November, 3 in December and no sales took place between October 25 and November 29. The substantial decrease in the number of properties sold at auction is most likely related to mortgage companies halting or “freezing” the prosecution of foreclosure cases as they correct errors in processing documentation. Page 200 of 246 Ward Address Balance Due Property Type Lender/Plaintiff 2 1315 Pitner Ave $153,507 Rowhouse Wells Fargo Bank 3 906 Michigan Ave Unit B $228,546 Condominium Deutsche Bank 4 1228 Elmwood Ave Unit 1E $60,202 Condominium Deutsche Bank 1400 Wesley Ave $278,250 Single family Indymac Bank 5 2122 Darrow Ave $233,997 Single family BAC Home Loans Servicing 1929 Hartrey Ave $311,956 Single family Deutsche Bank 1411 Leonard Pl $403,375 Single family US Bank 2124 Maple Ave $295,219 Single family Wells Fargo Bank 7 2515 Ashland Ave $261,089 Single family National City 8 619 Case Pl Unit 1 $142,608 Condominium CitiMortgage 408 Custer Ave $379,150 Single family Astoria Federal Savings and Loan 630 Oakton St Unit 2 $165,356 Condominium Deutsche Bank 200 Ridge Ave Unit 2E $53,431 Condominium Beneficial Illinois 810 Dobson St Unit 2D $109,596 Condominium Wells Fargo Bank Page 201 of 246 CitiMortgage, JPMorgan Chase Bank, BAC Home Loans Servicing and Wells Fargo Bank filed a majority of the foreclosure complaints (49) in Evanston in October, November and December, while Deutsche Bank acquired the most properties at auction (4). Foreclosure Filings and Completed Foreclosures by Lender October, November and December 2010 Foreclosure Filings Acquisitions (REOs) Lender/Plaintiff 1 Astoria Federal Savings and Loan 2 Aurora Loans Servicing 12 1 BAC Home Loans Servicing 1 Bank of America 1 Beneficial Illinois 16 1 CitiMortgage 5 4 Deutsche Bank 3 Federal National Mortgage 1 Fifth Third Bank 2 Financial Freedom Acquisition 1 First Bank 2 First Midwest Bank 1 Freedom Mortgage Corp 1 HSBC 1 Indymac Bank 1 ING Bank 11 JPMorgan Chase Bank 1 JPMP Mortgage Specialty 1 Marquette Bank 2 MB Financial 1 National City 1 Nationstar Mortgage 1 Northern Trust 1 Onewest Bank 1 Pennymac Loans 1 PHH Corp. 1 PNC Bank 2 Bank Of New York 5 1 US Bank 10 3 Wells Fargo Bank 86 14 Total Analysis of Foreclosure Trends in 2010 A summary of trends in 2010, including a comparison of quarterly foreclosure filings and completed foreclosures to 2009, will be included in the foreclosure Memorandum for the February 2011 P&D meeting since a number of sources, including the Woodstock Institute, have not yet released 4th quarter 2010 foreclosure data. Enclosures City of Evanston Ward Map Page 202 of 246 2003002700 2600 150031002600 100 5001200200330013002500 400 900 2400 800 100200 100100 25009004001300 600260019001000500 22002500100018005002600210017002003800 190035002500300700300 2800160090030036001700 20008002000 2700600 1100 160024002300 1300 2100 1300 1000 900 24002800 19002200 400400 2300 14001700 600140023002100 1900 2100290018001500 12001200 1600 340018001200 2200 22001100 1800 2900 700 8001400 7002800 700 16003000 15002000 11002700 2400 6001700800 23001400 370020003200 500 1500 1100 1000 L A K E M I C H I G A NNORTH SHORE CHANNELNORTH SHORE CHANNEL6 2 9 8 3 1 4 7 5 JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST SH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTMcCORMICK BLVDG R E E N B A Y R D THAYER ST PRATT CTGRANT PITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD STCOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. 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Station #2 Station #4 LevyCenter AnimalShelter NorthwesternUniversity St. Francis Evanston Hospital EvanstonTownshipHigh School PoliceOutpost Police Station City of Evanston Wards 5/11/2009WardsLetterColor.mxd This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. 0 1 20.5 Miles 1:31,680 1 inch = 0.5 mile Wards Ward 1 - Judy Fiske Ward 2 - Lionel Jean-Baptiste Ward 3 - Melissa A. Wynne Ward 4 - Donald Wilson Ward 5 - Delores A. Holmes Ward 6 - Mark Tendam Ward 7 - Jane Grover Ward 8 - Ann Rainey Ward 9 - Coleen Burrus Main Road Local Street Railroad Water Park Page 203 of 246 For City Council meeting of January 24, 2011 Item H1 Ordinance 5-O-11: Tree Preservation For Introduction To: Honorable Mayor and Members of the City Council From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Paul D’Agostino, Superintendent Parks/Forestry & Facilities Management Subject: Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees and Shrubs” to Add Section 8, “Tree Preservation” Date: January 19, 2011 Recommended Action: Forestry staff recommends review of the Tree Preservation Ordinance 5-O-11 as approved by the Human Services Committee on December 6, 2010. The proposed ordinance has been revised since the last Human Services Committee meeting to reflect that all staff responsibilities are now listed as “City Manager or his/her designee” rather than individual staff position titles. There are additional concerns from other Departments listed later in this memo which still need to be resolved, therefore staff recommends that the Ordinance be referred back to the Human Services Committee for additional discussion. Summary: At the request of an Alderman in the summer of 2010, staff began investigating potential ordinance revisions to better protect both public and private trees when they are affected by construction projects. This draft Ordinance is only proposed to apply to public trees and private trees within a Planned Development, or private trees on any parcel of two acres or larger that is proposed to be subdivided. The origination of this new Tree Preservation ordinance is mainly from a combination of both the Village of Bannockburn and the Village of Deerfield’s existing tree preservation codes, although staff reviewed many local tree preservation ordinances. In summary, this new ordinance identifies what a protected tree is, and classifies them according to size and species. It then defines what types of construction activities are regulated under the new ordinance, when and how to protect existing trees, and explains the permit requirements and associated fees for these types of activities. An explanation of required tree replacements and when an exemption from this requirement is also included, along with the specific formula used to determine the replacement quantity. If tree replacements are required, the applicants are required to submit plans indicating where the new trees will be planted, along with a tree Memorandum Page 204 of 246 replacement security in an amount sufficient to guarantee the implementation of the plan. Lastly, there are penalties for a failure to comply with these new regulations, an appeal process and a specific tree species rating guide. The table below outlines how tree related issues are currently enforced under the existing ordinances and how they would be enforced under the new ordinance. Issue Current Enforcement Proposed Enforcement Projections over the right-of-way All projections less than 8’ above any sidewalk are a declared nuisance and must be removed by owner. Not addressed in new ordinance – enforcement remains as is. Removal of dead trees or limbs All dead or dying trees or limbs must be removed by owner within 30 days of notification by the City. Not addressed in new ordinance – enforcement remains as is. Duty to maintain vegetation so as not to obstruct visibility within rights-of-way Any vegetation obstructing the vision of persons using the alleys, streets or highways are a declared nuisance and must be removed by owner. Not addressed in new ordinance – enforcement remains as is. Licensed contractors to plant, trim All contractors performing tree related work on a parkway or public property must be licensed which includes a fee and bond or surety. Not addressed in new ordinance – enforcement remains as is. Permits required for each job All persons performing tree related work on a parkway or public property must obtain a permit prior to any work proceeding. Permits are required for any tree work defined as a regulated activity and allows exceptions for trimming private trees and for tree emergencies. Added requirements for obtaining a permit include an inventory of all trees that will or may be damaged, a tree replacement plan and security, a tree protection plan, and the proposed changes related specifically to the construction activity. Planting on parkways and public places All persons performing tree planting work on a parkway or public property must obtain a permit prior to any work proceeding. Such plantings are restricted in some locations, and by species, and an intent Sets requirement to replace trees removed or damaged according to the submitted tree replacement plan and allows for a request to submit a fee in lieu of planting replacement trees. Also defines certain exemptions and/or waivers Page 205 of 246 to maintain statement must be included. when tree replacements will not be required, defines the replacement formula to be used, outlines tree replacement specification requirements, a two-year maintenance period, and the potential of alternative planting sites. Injuring, destroying Cutting down, destroying, breaking or injuring any public tree or shrub without permission is unlawful. Requires planning and performing all regulated activities so as to minimize potential damage to all protected trees. Requires a tree protection plan be submitted when any construction activity takes place and defines specific contents of the plan, the protection area, and allows for a stop work order to be issued for non-compliance. Nuisances declared All trees infected with Dutch Elm Disease and/or infested with Emerald Ash Borer are a declared nuisance and must be removed within 30 days of notification by the City. Not addressed in new ordinance – enforcement remains as is. Treatment of public elms Regulates which elms are covered under the injection program, when the injections will occur, and when exceptions will be made. Not addressed in new ordinance – enforcement remains as is. Protected trees Not addressed Designates size, species, location, and certain exclusions Regulated activity designation Not addressed Designates the types and location of specific work activities that are now regulated, and requires the submittal of a tree protection plan and a tree replacement security in advance of any work. Actions upon applications Not addressed Upon receipt of a permit application, staff is required to inspect the subject property, contiguous and adjoining lands and evaluate the permit application for compliance with intent of the new ordinance. Sets conditions for approval or denial of permit application, requires the permit be Page 206 of 246 posted, and sets time limits for expiration and suspension or revocation of the permit. Fees and fines All permits are issued free of charge, and potential fines for non-compliance to remove a declared nuisance range from a minimum of $50 up to a potential of $750 per day per violation. Requires a $50 basic permit fee, a tree replacement mitigation fee of $150 per caliper inch, a tree replacement security equal to three (3) times the total actual cost of strictly complying with and fully implementing the tree replacement plan, and potential penalties for non-compliance of a minimum of $100 and a maximum of $1,500 fro each violation. Appeal process None designated Allows for specific timeframes under which appeals can be submitted and defines the appeal process. Upon review of the proposed ordinance, other City Departments voiced some concerns about some of the new requirements and these are summarized below and included as attached memos to this report. Staff Concerns • Within Section 7-8-8-2, If the City of Evanston staff were to apply the term approval to planned development applications, subdivision applications or any rezoning or special use permits this will cause tree surveys and permits to be issued in conjunction with the City Council approvals of these applications. These type applications do not provide the engineering details to support tree surveys at this early stage of application vs. the site plan reviews that follow. • There currently are many pre-existing conflicts between existing water, sewer and all utility services and parkway trees. When repairs or new services are required, many times the water service can be re-routed to avoid existing trees, but sewer lines cannot. • City-performed maintenance activities that require a tree permit may delay the maintenance schedule. • City capital projects which have been coordinated with the Parks & Forestry Department will now require a permit and again may delay the process, and the requirement to conduct a tree inventory may increase the cost of construction projects. Page 207 of 246 • An emergency provision is needed that will allow for emergency construction activity performed by the City of Evanston should be included in the ordinance. • What will the priority of this ordinance be in relation to other City operations and capital projects such as the placement of a fire hydrant (public safety), or roadway entrance locations (transportation). • Private development projects may incur higher costs limiting new development. • The Permit process for private construction (building, Right-of-Way, etc) may be lengthened with this new approval process. • Enforcement of public vs. private tree replacement may have legal ramifications. • The interaction of this ordinance with Right-of-Way franchise agreements needs to be reviewed. Staff will be ready to provide new language for any of these issues in a revised ordinance based on City Council and Human Services Committee direction. Legislative History Proposed ordinance was approved by the Human Services Committee on December 6, 2010. ------------------------------------------------------------------------------------- Attachments: Proposed Tree Preservation Ordinance 5-O-11 Page 208 of 246 Page 209 of 246 Page 210 of 246 Page 211 of 246 Page 212 of 246 Page 213 of 246 Page 214 of 246 Page 215 of 246 Page 216 of 246 Page 217 of 246 Page 218 of 246 Page 219 of 246 Page 220 of 246 Page 221 of 246 Page 222 of 246 Page 223 of 246 Page 224 of 246 Page 225 of 246 Page 226 of 246 Page 227 of 246 Page 228 of 246 Page 229 of 246 Page 230 of 246 Page 231 of 246 Page 232 of 246 Page 233 of 246 Page 234 of 246 Page 235 of 246 Page 236 of 246 To: Douglas J. Gaynor, Director Parks Recreation & Community Services Paul D’Agostino, Superintendent Parks Forestry & Facilities Management Through: Steve Griffin, Community and Economic Development Director Subject: Tree Ordinance Date: January 18, 2011 At the request of the City Manager I have reviewed the above reference draft ordinance and have the following questions or comments: • Section 7-8-8-2 states that “No permits or approvals granted under any City regulation other than this chapter will authorize the damage, removal or replacement of any trees in a manner which is not consistent with the provisions of this chapter.” If the City of Evanston staff were to apply the term approval to planned development applications, subdivision applications or any rezoning or special use permits this will cause tree surveys and permits to be issued in conjunction with the City Council approvals of these applications. These type applications do not provide the engineering details to support tree surveys at this early stage of application vs. the site plan reviews that follow. I would suggest that this section language be modified / clarified so that the required tree surveys / permit applications are only provided in conjunction construction permit applications as is inferred in section 7-8-8-5. • The administrative protocol of issuing “a valid tree permit” and the posting of tree replacement security will need to be worked out so to not hinder our one stop permit , over the counter permit processes or any other permit applications that we already have in place. • Section 7-8-8-6-2 provides for much discretion in the approval (or denial) of tree permit applications but I am not sure if there are tree standards that trump other agency regulations such as entrance locations, fire protection etc. Also should the developer / builder of a project have a professional difference of opinion on how to site their building or project vs. saving a particular protected tree would that cause the tree permit to not be issued or a tree permit be issued with “tree replacement security”? Pc: Martin Lyons, Assistant City Manager Grant Farrar, City Attorney Memorandum Page 237 of 246 Page 2 XX Memo Date Suzette Robinson, Public Work Director Page 238 of 246 Page 2 XX Memo Date Page 239 of 246 To: Wally Bobkiewicz, City Manager From: Suzette Robinson, Director of Public Works Paul Schneider, City Engineer Patrick Sheeran, Streets & Sanitation Superintendent Rajeev Dahal, Senior Traffic Engineer Sat Nagar, P.E., Senior Engineer Subject: Proposed Tree Ordinance Date: January 19, 2011 We have reviewed the draft ordinance adding Section 8, “Tree Preservation” to Title 7, Public Ways, Chapter 8, “Trees and Shrubs”. We understand that the purpose and the intent of the ordinance is to protect and preserve existing public trees and those on planned subdivisions of two (2) acres or more and planned developments. Under Section 7-8-8-5 (A), Regulated Activities Designated, the following activities within the public right-of-way are subject to the provisions of this ordinance: Any activity that will cause, or is reasonably likely to cause, damage to, or removal of, a tree or trees with a dbh of two inches (2”) or greater on public property requiring the issuance of any permit by any City ordinance, including, without limitation, grading, building, sewerage, water, plumbing, or other permits; and Any activity involving construction, earthmoving, demolition, or vehicular traffic, or any similar activity, occurring within a critical root zone of a protected tree Further, under Section 7-8-8-5 (C), Regulated Activities Involving Construction, an applicant for any regulated activity involving construction activity must submit a tree protection plan and a tree replacement security. Section 7-8-8-6, Permit Requirements, states that “No person may conduct or will be entitled to any permit for any activity associated with a regulated activity unless a valid tree permit for the activity is issued in accordance with this chapter.” Memorandum Page 240 of 246 The adoption of the ordinance will impact the regular maintenance activities in the right- of-way, issuance of right-of-way permits, and preparation of plans and cost of capital projects. The current practice and associated impacts are as follows: In-house Maintenance: Current Practice: Work is scheduled and performed any in-house coordination that is needed with other departments is handled by the division heads. No permits are required to perform this type of work even when in the right of way. Impact: This ordinance would require a tree permit for several of our in-house jobs resulting in further delays in our maintenance schedule. Recommendation: Exempt in-house maintenance from the ordinance in the same way that in-house maintenance is not require to obtain a right of way permit. Engineering Projects: Current Practice: We coordinate with Parks and Forestry as well as meeting in the field with the City Arborist and decide the necessary tree protection measures on various Engineering projects. This has worked well for the past 3 to 4 years. Impact: Staff will need to develop and identify number of miles of road improvement each year on various Engineering Projects such as MFT Street Resurfacing, CIP Street Resurfacing, Water Main Replacement, Block Curb & Sidewalk Program, Streetscape Improvements, Alley Paving Program and 50/50 Sidewalk Program. Engineering staff prepares the construction plans in house for these projects. As part of the construction plans set Engineering need to prepare landscape plan as per the proposed ordinance. The landscape plan has to indicate mitigation of the various trees impacted on all the projects. The landscape plan will require a detailed inventory of all trees (size, type, species etc.) along the project limits. Engineering will need to develop a landscape plan showing the impact on these trees since the parkway is narrow on majority of the streets in Evanston. The landscape plan will have to be reviewed and approved by the City Arborist as well. The landscape plan and permit for each City project has to be included in the bid documents. This will increase coordination and time required for design, field review, drafting and plan review. The landscape plan shall add an average two weeks of additional surveying and drafting for the engineering staff for each project. The contractors may need to mobilize separately for the various tree protection measures. A detailed landscape plan will likely increase the construction cost of the project approximately 3 percent of the project cost. If the estimated construction cost of a project is $1,000,000 than we expect the landscaping plan will add additional $30,000 to the project construction cost. Recommendation: Exempt Engineering construction projects from the ordinance for 2011 and utilize the current practice of consultation and coordination with the City Arborist regarding the protection and preservation of trees within the project limits. Apply the ordinance to future Engineering construction projects (2012 and beyond) when the budget and additional cost and design time can be accounted for. Page 241 of 246 Right-of-Way Permits (R.O.W. Permits): Current Practice: Before issuing a right-of-way permit, staff reviews the plans and depending on the size and location of a tree near a construction area, may consult the City Arborist for input and permit conditions. The goal is to provide one-stop permitting on the same day. Impact: In FY 2009-2010, over 660 R.O.W permits were issued. Of these, approximately 400 involved excavations, utility work, driveway construction and obstructions. Over 90% of these permits are processed and issued within the same business day. Majority of the construction work for utilities, driveways, other excavations and obstructions are within the vicinity of trees. With the adoption of the proposed draft ordinance, the City Arborist will need to review all these permit applications and determine if a Tree Permit needs to be issued prior to the issuance of R-O-W Permits. This added step would not only create extra work load on the City Arborist but will also delay the issuance of the permits. Recommendation: Exempt construction and obstruction related work in the right-of- way except for planned developments from the ordinance permit requirements. In lieu, maintain the current practice of consultation and coordination with the City Arborist, on as needed basis, for permit conditions regarding the protection and preservation of trees within the work area. Emergency Provisions In addition, to the concerns listed above the Public Works Department believes that an emergency provision is needed. This provision will allow for emergency construction that is needed in the right of way per the Director of Public Works or Director of Utilities. Page 242 of 246 To: Wally Bobkiewicz, City Manager From: Dave Stoneback, Director of Utilities Subject: Proposed Tree Ordinance Date: January 15, 2011 We have reviewed the draft ordinance adding Section 8, “Tree Preservation” to Title 7, Public Ways, Chapter 8, “Trees and Shrubs” and have the following concern. There currently are many pre-existing conflicts between existing water and sewer services and parkway trees. When repairs or new services are required, many times the water service can be re-routed to avoid existing trees, but sewer lines cannot. Memorandum Page 243 of 246 For City Council meeting of January 24, 2011 Item O1 Ordinance 2-O-11: Regarding Board of Examiners/Boiler Tenders For Action To: Honorable Mayor and Members of the City Council From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 2-O-11, Eliminating the Board of Examiners of Stationary Engineers, Boiler or Water Tenders Date: January 18, 2011 Recommended Action: Rules Committee recommends adoption of Ordinance 2-O-11. This ordinance was introduced at the January 10, 2011, City Council meeting. Funding Source: n/a Summary: Title 4, Chapter 3 of the City Code establishes the Board of Examiners of Stationary Engineers, Boiler or Water Tenders to license said professionals. The Board has been inactive and unstaffed for years, and the Council has not amended the cited Code provisions since adopting the 1957 City Code. The Rules Committee recommends eliminating the Board. Alternatives: n/a ------------------------------------------------------------------------------------- Attachment: Ordinance 2-O-11 Memorandum Page 244 of 246 11/23/2010 2-O-11 AN ORDINANCE Eliminating the Board of Examiners of Stationary Engineers, Boiler or Water Tenders NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON: SECTION 1: That Title 4, Chapter 3 of the City Code, “Board of Examiners of Stationary Engineers, Boiler or Water Tenders”, is hereby deleted in its entirety. SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: That if any provision of this Ordinance 2-O-11 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 4: That this Ordinance 2-O-11 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 245 of 246 2-O-11 ~2~ Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, City Attorney Page 246 of 246