HomeMy WebLinkAbout11.28.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, November 28, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Tendam
(II) Mayor Public Announcements and Proclamations
Red & White Day: North Shore Alumnae Chapter of Delta Sigma Theta Sorority
(III) City Manager Public Announcements
Evanston 150: Ten Ideas for Our Future
Certified Health Department Recognition
Government Finance Officers Association Distinguished Budget Presentation
Award for FY2011 Budget
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
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(VII) Report of the Standing Committees
Administration & Public Works - Alderman Burrus
Planning & Development - Alderman Holmes
Human Services - Alderman Fiske
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of November 14, 2011
(M2) Approval of Minutes of the Special City Council Meeting of November 15, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 11/6/11 $2,518,439.48
(A2) City of Evanston Bills FY2011 through 11/29/11 $4,743,090.57
(A3.1) Approval of Contract Award for the Civic Center Fire Pump to United States
Alliance Fire Protection, Inc. (Bid 12-58)
Staff recommends that the City Council authorize the City Manager to execute a
contract for the base bid for the Civic Center Fire Pump Upgrade to United States
Alliance Fire Protection, Inc. (28427 Ballard, Unit H, Lake Forest, IL) in the total
amount of $127,850. Funding will be provided by FY2011 Capital Improvement
Fund Civic Center Renovations Account 415175.
For Action
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(A3.2) Approval of Contracts for FY2012 Water Treatment Chemicals (Bid 12-63)
Staff recommends that City Council authorize the City Manager to execute
contracts (Bid 12-63) to the following five vendors to supply water treatment
chemicals: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount
of $192,330.40 to supply aluminum sulfate, 2) Alexander Chemical Corp (1901
Butterfield Road, Downers Grove, IL) in the amount of $47,265 to supply
chlorine, 3) Pennco (P.O. Box 600, San Felipe, Texas) in the amount of
$178,800 to supply HFS acid (fluoride), 4) SNF Polydyne Inc. (One Chemical
Plant Road, Riceboro, GA) in the amount of $34,800 to supply polymer, and 5)
Pristine Water Solutions (1570 Lakeside Drive, Waukegan, IL) in the amount of
$110,725 to supply blended phosphate. The total of these proposed purchases
is $563,920.40, which is provided in the FY2012 budget totaling $595,000.
For Action
(A3.3) Approval of Contract Award for 2011/12 AFSCME Uniforms to Silk Screen
Express, Inc. (Bid 12-66)
Staff recommends City Council approval of contract award for the 2011 AFSCME
Uniform Contract (Bid 12-66) to Silk Screen Express, Inc. (7611 W. 185th Street,
Tinley Park, IL) for a term of three years in a not to exceed amount of $121,404.
Funding will be provided by the General Fund Account 2610.65020 which has
budgeted $19,000 in FY 2011 and $40,000 proposed in FY2012.
For Action
(A4) Approval of Renewal of Contract Award with Duncan Solutions for Parking
Ticket Management and Payment Processing
Staff recommends that the City Council authorize the City Manager to execute
the 2nd optional renewal year of the three year contract with Duncan Solutions,
Inc. (633 W. Wisconsin Avenue, Milwaukee, WI) for provision of the City’s
parking ticket management and payment processing functions effective January
15, 2012 – January 14, 2013. Funding will be provided by Finance/Revenue
Account 1910.62449 with an estimated annual expenditure of $450,000.
For Action
(A5) Approval of Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2012
Staff recommends that the City Council authorize the City Manager to purchase
the outlined policies. The policies will renew all insurance coverage for the City
for Fiscal Year 2012. Quoted premium totals are $42,661 less than budgeted for
FY2012.
For Action
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(A6) Approval of Maintenance Contract with Evmark d/b/a Downtown Evanston
Staff requests City Council to authorize the City Manager to enter into a funding
agreement between Evmark d/b/a Downtown Evanston and the City of Evanston
for landscaping and maintenance services in the Central Business District of
Evanston. Evmark’s portion of the FY2012 Cooperative Maintenance Agreement
is $107,537 and the City’s portion is $88,247. This represents a $27,386
decrease in the City’s portion estimated in the proposed downtown Evanston
budget approved on November 14, 2011.
For Action
(A7) Resolution 66-R-11 Authorizing the City Manager to Execute a License
Agreement for the Installation of Public Electric Vehicle Charging Stations at
City Parking Lots 3, 4 and 32
Staff recommends City Council approve Resolution 66-R-11 authorizing the City
Manager to execute a license agreement for the installation of public electric
vehicle charging stations at City parking lots 3, 4 and 32 and at City parking
garages at Sherman Plaza, Maple Avenue and Church Street. Under the
agreement, 350Green would pay all costs to install and maintain the charging
stations and would reimburse the City for the electricity used by the charging
stations. The City would continue to charge vehicles a separate fee for parking at
the space. The spaces will permit all public parking until such a time when there
are enough PEVs in the market to create regular demand.
For Action
(A8.1) Resolution 67-R-11 FY2012 City of Evanston Budget
Staff recommends approval of Resolution 67-R-11 adopting the FY 2012 Budget
of the City of Evanston, in the amount of $250,096,993.
For Action
(A8.2) Ordinance 108-O-11 Amending the Evanston City Code Title 7, Chapter 12,
Relating to the City Waterworks System
Staff recommends City Council approval of Ordinance 108-O-11 amending the
Evanston City Code relating to the City Waterworks System. Staff is
recommending a five percent (5%) water rate increase. Effective January 1,
2012, both the minimum use meter charge and quantity charge is proposed to be
raised by five percent.
For Introduction
(A8.3) Ordinance 109-O-11 Amending Title 8, Chapter 5, Section 12 Imposition of
Sanitation Service Charges to Increase the Sanitation Service Charge
Staff recommends City Council Adoption of Ordinance 109-O-11 amending Title
8, Chapter 5, Section 12 Imposition of Sanitation Service Charges to increase the
sanitation service charge per unit fee structure to $7.95 for a 65 gal cart, $14.95
for a 95 gal cart and $7.95 per unit for the City condo program and to increase
the additional cart fee to $7.95 per cart. This ordinance takes effect on February
1, 2012.
For Introduction
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(A9) Ordinance 111-O-11 Requiring the Recycling of Electronic Products
Staff recommends City Council adoption of Ordinance 111-O-11 enacting new
subsections (F) and (G) to Title 8, Chapter 5, Section 3 General Disposal
Requirements to prohibit the disposal in any refuse container by any person or
business electronics products specified in the Electronic Products Recycling and
Reuse Act (415 ILCS 5/1 et seq., as amended).
For Introduction
(A10) Ordinance 106-O-11, Authorizing the City Manager to Negotiate the Sale of
1817 Church Street
Staff requests consideration of Ordinance 106-O-11, which authorizes the City
Manager to negotiate the sale of City-owned real property located at 1817
Church Street in Evanston, Illinois.
For Introduction
(A11) Ordinance 107-O-11, Authorizing the City Manager to Execute the Sale of
1817 Church Street
Staff requests consideration of Ordinance 107-O-11, which authorizes the City
Manager to execute a real estate contract for the sale of City-owned real property
located at 1817 Church Street in Evanston, Illinois to Evanston North Shore
Contractors Cooperative, LLC.
For Introduction
(A12) Ordinance 100-O-11: City of Evanston 2011 Tax Levy
Staff requests consideration of Tax Levy Ordinance 100-O-11, which levies the
annual property tax for General Fund Operations, IMRF, Police and Fire
Pensions. During the 2012 Budget deliberations, the City Council eliminated a
proposed 3.0% increase for General Fund operating purposes. The 2011
General Corporate Levy requested for approval now includes a 2.0% increase for
Police and Fire Pension Funding. This ordinance was introduced at the
November 14, 2011 City Council meeting
For Action
(A13) Ordinance 101-O-11: 2011 Special Service Area #4 Tax Levy
Staff requests consideration of Tax Levy Ordinance 101-O-11 which levies the
annual property tax for Special Service Area #4. This ordinance was introduced
at the November 14, 2011 City Council meeting.
For Action
(A14) Ordinance 102-O-11: 2011 Evanston Township Tax Levy
Staff requests consideration of Tax Levy Ordinance 102-O-11 which levies the
annual property tax for the Evanston Township. This ordinance was introduced at
the November 14, 2011 City Council meeting.
For Action
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(A15) Ordinance 79-O-11, Amending Class AC Liquor Licenses, Authorizing
Limited Alcohol Consumption in Viewing Auditoriums
The Local Liquor Commissioner recommends City Council adoption of Ordinance
79-O-11, which amends the Class AC liquor license to allow patrons to purchase
alcohol in the theater café and take their alcoholic beverages inside arts cinema
viewing auditoriums during motion pictures rated PG-13 or R, and special events.
This ordinance was introduced at the October 24, 2011 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 65-R-11: Approving of a Plat of Consolidation for Two Lots
Located at 2664-68 Sheridan Road
Staff recommends Planning and Development Committee and City Council
approval of Resolution 65-R-11. The property owner of 2664 Sheridan Road, an
owner-occupied single family home, has purchased 2668 Sheridan Road, a
single family home to the north. The owner proposes to demolish 2668 Sheridan
Road and consolidate this parcel with the parcel to the south, where he resides.
For Action
(P2) Ordinance 91-O-11: Expiration of Building Permits
Staff recommends City Council consideration of proposed Ordinance 91-O-11
regarding the expiration of building permits as a further amendment to Title 4,
Chapter 2, Section 2 of the City Code. The major change is the addition of a time
limitation for all permits regardless of work status.
For Introduction
(P3) Approval of Amendment of Redevelopment Agreement for Neighborhood
Stabilization Program 2 and Program Update
Staff recommends approval of the attached amendment to the redevelopment
agreement (“RDA”) between the City and Brinshore Development, LLC for Phase
2A of the Neighborhood Stabilization Program 2 (“NSP2”) grant. This amendment
covers the development of the first phase of Emerson Square, the new housing
development located at 1600 Foster Street (former Bishop Freeman site).
$3,085,000.00 in funding, will be provided by: $2,085,000 in NSP2, $600,000 of
West Evanston TIF, $400,000 of HOME and/or Affordable Housing Fund (“AHF”)
funds. The Illinois Housing Development Authority will fund an additional $8.9
million from Low Income Housing Tax Credits and other sources. Brinshore will
secure the additional $996,000 through other sources.
For Action
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(P4) Approval of Appointment of a Mayoral Committee to Consider Proposed
Ordinance 38-O-11 Regarding the Licensing of Rental Dwelling Units
The Planning and Development Committee recommended at its November 14,,
2011 meeting that a mayoral-appointed committee be established to review
proposed Ordinance 38-O-11 regarding the licensing of rental dwelling units.
For Action
(P5) Ordinance 97-O-11 Granting a Special Use for a Type 2 Restaurant at 724
Clark Street in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of
Ordinance 97-O-11, granting a special use permit for the operation of a Type 2
restaurant at 724 Clark Street with suggested conditions on employee parking
and store hours. The proposed operator of the site currently operates the
Subway at 1133 Emerson Street. This ordinance was introduced at the
November 14, 2011 City Council meeting.
For Action
(P6) Ordinance 99-O-11 Granting a Special Use for an Automobile Body Repair
Shop at 1961 Dempster Street in the C2 Commercial Zoning District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of
Ordinance 99-O-11, granting a special use permit for the operation of an
Automobile Body Repair Shop at 1961 Dempster Street. A1Autocare currently
operates an automobile service repair at 1961 Dempster with five bays available
for car repair. The applicant proposes to transform one of the bays into one for
automobile body repair, which requires a special use permit. This ordinance was
introduced at the November 14, 2011 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Ordinance 92-O-11 Amending Certain Provisions of Title 8, Chapter 16 of
the Evanston Municipal Code entitled “Marijuana”
Mayor Tisdahl recommends adoption of Ordinance 92-O-11. At the November 7,
2011 Human Services Committee meeting, Committee members requested
additional information and proposed revisions to Ordinance 92-O-11. This
ordinance was introduced at the November 14, 2011 City Council meeting. A
new map indicating arrests from 2009 through November 13, 2011 is included.
For Action
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OTHER COMMITTEES
(O1) Approval of $50,000 in matching funds for the awarded NEA Grant for the
Architectural Feasibility Study re: Downtown Performing Arts Venue
Economic Development Committee and staff recommend that City Council
approve the expenditure of $50,000, divided equally from the Washington
National Tax Increment Financing District and from the Evanston Economic
Development Fund, to match a $50,000 grant from the National Endowment for
the Arts to study potential sites for performing arts venues in downtown
Evanston.
For Action
(O2) Lakefront Committee Report
The Economic Development Committee (EDC) recommends that the City Council
accept and approve the Lakefront Committee’s final report and recommendations.
For Action
APPOINTMENTS
(APP1)For Appointment to:
Mayor’s Youth Task Force Monique Parson
Mayor’s Youth Task Force Monica Sarinana
MEETINGS SCHEDULED THROUGH DECEMBER 2011
Upcoming Aldermanic Committee Meetings:
Tuesday, November 29 7 pm Special Township/City Council Meeting
Thursday, December 1 7 pm Economic Development Committee
Monday, December 5 6 pm Rules Committee
Monday, December 5 7:30 pm Human Services Committee
Monday, December 12 5:45 pm Administration & Public Works Committee
Monday, December 12 7:15 pm Planning & Development Committee
City Council
Tuesday, December 13 7 pm Human Relations Commission
Tuesday, December 13 7:30 pm Housing & Community Dev Act Committee
Wednesday, December 14 6 pm M/W/EBE Advisory Committee
Wednesday, December 14 6 pm Transportation/Parking Committee
Wednesday, December 14 7 pm Northwestern University/City Committee
Wednesday, December 14 7:30 pm Economic Development Committee
Thursday, December 15 7 pm Housing Commission
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Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, November 14, 2011
Roll Call: Alderman Wilson Alderman Burrus
Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Alderman Grover Alderman Wynne
Alderman Rainey
Presiding: Mayor Elizabeth Tisdahl
The Mayor called the Regular Meeting of the City Council to order at 8:23 p.m. after the
Roll Call verified a quorum.
Mayor Public Announcements
The Mayor thanked Commissioner Suffredin for his assistance in preventing the City of
Evanston to avoid a $250,000.00 Parking Tax for Municipal garages.
Governor’s Sustainability Award was presented by Ms. Suzette Robinson, Director of
Public Works as she recognized the work of Catharine Hurley and herself. The award
was received at the 25th Annual Governor’s Sustainability Council. She then gave the
award to the Mayor for safe keeping.
The Chicagoland Apartment Marketing and Management Excellence Awards were
presented to the 415 Premiere Director Dana Watson-Carroll. The 415 Premiere received
5 cameo awards for: best one bedroom floor plan, best two bedroom floor plan, best
maintenance team, best common area renovation, and best exterior renovation. Ms.
Dana stated how honored she was to be recognized.
City Manager had no Public Announcements.
Communications: City Clerk had no communications.
Comments from the Public:
Michael Berman, 926 Ridge Ave. spoke in support for retaining the Park and Forestry
positions and not to out source the Crossing Guards.
Betty Ester, 2031 Church St. spoke of her concerns for the proposed sewer fee
increases, and she suggested that the current rate should go back to the original fees
and not increase later down the road.
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November 14, 2011
2
Virginia Mann, 3004 Normandy Place, spoke in support of retaining the Forestry
positions proposed to be eliminated. She stated they are an important part of the City.
Junad Rizki, 2269 Sheridan, spoke concerning the lack of truthfulness on the part of the
City. He also stated the lack of willingness to divulge the answers from the citizens.
Michael Baker, 815 Judson Ave, stated he wanted the Council to reinstate all of the
Park & Forestry positions as well as all of the proposed cuts.
Elizabeth Kocemba, 1101 Forest Ave. stated this town needs new leadership and that
the proverbial well is running dry, and do not take the last drop by eliminating positions.
Mike Vasilko, 2728 Reese Ave. stated no matter where the funds come from some
expenditures create a terrible perception for the average citizen in Evanston. He also
quoted examples of City monies that he believes are being wasted at a time when the
City is thinking about raising taxes.
Leslie Bull, 1123 Ridge Ave. spoke of her concerns for the proposed 8% increase in the
Property Tax she suggested the City Council should to take more conservative
approach to the City’s fiscal matters.
Kevin O’Connor, 1227 ½ Isabella spoke on various aspects of the proposed budget and
giving away our tax dollars with no return payment, as well as having misplaced priorities.
David Colker, 1145 Judson Ave., stated it was not prudent to have all the eggs in one
basket (referring to the bank accounts with only one bank), he suggested to have the
banks bid for the City’s accounts.
Leigh Skinner-Anderson, 1123 Noyes Street, gave a long dissertation on why the City
should keep the Forestry positions, the Forestry Secretary, and the Park’s position for the
Lake Front.
Citizen Comment:
Priscilla Giles,1829 Ashland Ave. spoke of her concerns of the Emerson Street Square
and the driveway in front of Fleetwood-Jourdain that need to have the turn-around
replaced for the senior citizens.
Mary Kosinski, 1729 Chancellor requesting all residents to help the Evanston Public
Library Friends win a Pepsi $10,000 Grant by texting 73774 109325 (in the subject line).
Lisa Laude, of Faith Temple Church at 1932 Dewey, she is the president of the Church
Mission Department. Her concerns are to keep the residents in mind when making their
decisions for assisting citizens with their rent.
Junad Rizki, 2269 Sheridan Road, spoke of his FOIA request for the fire at the water
plant and will not turn the document over to him, and why is there an ignoring attitude
towards the issue.
Padma Rao, 2246 Sherman spoke of her concerns expressed to the Council about the
dangerous alley and the needless killing of over two dozen trees at Kendall and their
lack of addressing any of their concerns. She also mentioned the conflict of interest
directed at one of the Council members.
BK Rao, 2246 Sherman spoke of the killing of the trees on the Kendall property and the
unprofessional actions on behalf of the Council members. The Council does not keep
their own rules when they interfere with citizen comments, as stated by BK Rao.
Betty Ester, 2031 Church suggested to the Council to send the issue concerning
marijuana back to the committee to get more understanding, and to adhere to the
suggestions offered by Peer Services.
Morriss (Deno) Robinson, Jr., 2121 Church, spoke in support of the Library initiative.
Carolyn Dellutci, announced the downtown Christmas tree lighting on December 9th at
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November 14, 2011
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5:30 P.M. at Fountain Square with also the arrival of Santa, and Mayor Tisdahl.
Items not approved on Consent Agenda:
(A8)Ordinance 95-O-11, Decreasing the Number of Class C Liquor Licenses
due to the closure of Carmen’s Pizza
The Local Liquor Commissioner recommends passage of Ordinance 95-O-11,
amending Section 3-5-6-(C) of the City Code to decrease the number of Class C liquor
licenses from 27 to 26 due to the closure of Carmen’s Pizza, 1014 Church Street. This
“housekeeping” ordinance withdraws the Class C license held by Carmen’s Pizza
which closed in Spring 2011. The Liquor Control Review Board approved an increase
for Carmens of Evanston, which is reflected by 96-O-11.
For Introduction and Action
(A9)Ordinance 96-O-11, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to Carmens of Evanston, Inc.
The Local Liquor Commissioner recommends introduction, suspension of the rules, and
adoption of Ordinance 96-O-11, amending Subsection 3-5-6-(C) of the City Code to
increase the number of Class C liquor licenses from 26 to 27 to permit issuance to
Carmens of Evanston, Inc., 1241 Chicago Avenue.
For Introduction and Action
(A10)Ordinance 79-O-11, Amending Class AC Liquor Licenses, Authorizing
Limited Alcohol Consumption in Viewing Auditoriums
Local Liquor Commissioner recommends City Council adoption of Ordinance 79-O-11,
which amends the Class AC liquor license to allow patrons to purchase alcohol in the
theater café and take their alcoholic beverages inside arts cinema viewing auditoriums
during motion pictures rated PG-13 or R, and special events. This ordinance was
introduced at the October 24, 2011 City Council meeting.
For Action
(A11)Ordinance 84-O-11, Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Taco Diablo, 1029 Davis Street
The Local Liquor Commissioner recommends passage of Ordinance 84-O-11 to
increase the number of Class B liquor licenses from 16 to 17 to permit issuance to Taco
Diablo, LLC, d/b/a “Taco Diablo,” 1029 Davis Street. This ordinance was introduced at
the October 24, 2011 City Council meeting.
For Action
(A12)Ordinance 79-O-11, Amending Class AC Liquor Licenses, Authorizing
Limited Alcohol Consumption in Viewing Auditoriums
The Local Liquor Commissioner recommends City Council adoption of Ordinance 79-O-
11, which amends the Class AC liquor license to allow patrons to purchase alcohol in
the theater café’ and take their alcoholic beverages inside arts cinema viewing
auditoriums during motion pictures rated PG-13 or R, and special events. This
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November 14, 2011
4
Ordinance was introduced at the October 24, 2011 City Council meeting.
For Action
(P3)Ordinance 90-O-11, Amending Certain Portions of Title 4, Chapter 12 of the
Evanston City Code, Sign Regulations
The Sign Review and Appeals Board and staff recommend approval of Ordinance 90-O-
11 that amends the Sign Regulations to improve administration. The Sign Regulations
were created in 1987 and amended in 2003. This ordinance was introduced at the
October 24, 2011 City Council meeting.
For Action
(P6)Ordinance 88-O-11, Granting a Special Use for a Bed and Breakfast
Establishment at 300 Church Street
Staff recommends approval of the revised Ordinance 88-O-11. The ordinance has been
revised consistent with the amendments. This includes revisions to the operator
restricted language, the coach house occupancy restriction language and the off-street
parking requirements. This ordinance was introduced with amendments proposed at the
October 24, 2011 City Council meeting.
For Action
(O5)Approval of Request for Financial Assistance for the Relocation and
Expansion of Corrado Cutlery to 716 Main Street
The Economic Development Committee and staff recommend approval of a $31,500
loan, evenly split between forgivable debt and interest-free debt, to Corrado Cutlery,
LLC for its planned relocation and expansion to 716 Main Street. The Economic
Development Committee and staff also recommend that the City Council authorize the
City Manager to enter into an agreement with Corrado Cutlery for the proposed funding.
Funding will be provided by the Economic Development Fund’s Business Attraction and
Expansion Account (Account 5300.62660).
For Action
(O6)Approval of Financial Assistance for Redevelopment of Property located at
the Southeast Corner of Main Street and Chicago Avenue
The Economic Development Committee and staff support recommend approval of the
second of two grants to OMS Evanston LLC (“OMS”), developers of the
property at the southeast corner of Main Street and Chicago Avenue (“the property”). It
is recommended that this assistance be in an amount of $20,000 for activities
associated with the redevelopment of the property. Staff proposes funding for this item
come from the Economic Development Fund’s Business Attractions and Expansion
Fund (Account 5300.62660).
For Action
(O7)Approval of Financial Assistance from the Façade Improvement Program
for IRMCO, 2117 Greenleaf Street, Evanston
The Economic Development Committee and Staff recommend approval for financial
assistance for façade improvements to IRMCO located at 2117 Greenleaf Street (PIN
10-24-107-006-0000) on a 50/50 cost-sharing basis not to exceed $11,100. The funding
for this assistance is recommended to come from the West Evanston Tax Increment
Financing District (TIF). The West Evanston TIF has a current fund balance of
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November 14, 2011
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$179,409.34.
For Action
CONSENT AGENDA
(M1)Approval of Minutes of the Special City Council Meeting of October 15, 2011
(M2)Approval of Minutes of the Regular City Council Meeting of October 24, 2011
(M3)Approval of Minutes of the Special City Council Meeting of October 29, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1)City of Evanston Payroll through 10/23/11 $2,561,778.86
(A2)City of Evanston Bills FY2011 through 11/06/11 $2,962,172.83
City of Evanston Credit Card Activity through 09/30/11 $ 115,017.93
(A3.1)Approval of Contract Award for Inventory of Traffic Signs, Street Lights,
and Traffic Signals to Christopher Burke Engineering, Ltd., (RFP 12-56)
Staff recommends that the City Council authorize the City Manager to execute a
contract with Christopher Burke Engineering, Ltd., (9575 W. Higgins Road, Suite 600,
Rosemont, IL 60018), in the amount of $96,000 to provide inventory of traffic signs,
street lights, and traffic signals, provide retro-reflectivity assessment of traffic signs and
a management plan to replace the traffic signs that do not meet minimum retro-
reflectivity standards as required by the Federal Highway Administration (FHWA).
Funding for this project will be from Capital Improvement Fund “City Works – Sign
Inventory” (416394).
For Action
(A3.2) Approval of Snow Towing Contract Award for Snow Towing Operations
Staff recommends that Council authorize the City Manager to award contracts for Snow
Towing Services to various towing companies (see attached list) in an amount not to
exceed $75,000. The estimated total funding for the 2011-2012 snow season is in an
amount not to exceed $75,000
For Action
(A4)Approval of Change Order No. 3 for 1964 Filter Rehabilitation (Bid 11-39)
Staff recommends that the City Council authorize the City Manager to execute Change
Order No. 3 in the amount of $25,504 to the agreement with Keno and Sons
Construction Company for the 1964 Filter Addition Rehabilitation project. This will
increase the total contract from $3,462,839 to $3,488,343. The extent of the required
additional work could not be determined until the demolition exposed areas that are
normally hidden from view. Funding for this work will be from the Water Fund, Account
733048, which has a budget allocation of $3,895,000 ($2,900,000 in FY 2011 and
$995,000 in the proposed FY 2012 Capital Improvement Program).
For Action
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November 14, 2011
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(A5)Ordinance 100-O-11: City of Evanston 2011 Tax Levy
Staff requests consideration of Tax Levy Ordinance 100-O-11, which levies the annual
property tax for General Fund Operations, IMRF, Police and Fire Pensions.
For Introduction
(A6)Ordinance 101-O-11: 2011 Special Service Area #4 Tax Levy
Staff requests consideration of Tax Levy Ordinance 101-O-11 which levies the annual
property tax for Special Service Area #4.
For Introduction
(A7)Ordinance 102-O-11: 2011 Evanston Township Tax Levy
Staff requests consideration of Tax Levy Ordinance 102-O-11 which levies the annual
property tax for the Evanston Township.
For Introduction
(A13)Ordinance 84-O-11, Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Taco Diablo, 1029 Davis Street
The Local Liquor Commissioner recommends passage of Ordinance 84-O-11 to
increase the number of Class B liquor licenses from 16 to 17 to permit issuance to Taco
Diablo, LLC, d/b/a “Taco Diablo,” 1029 Davis Street. This ordinance was introduced at
the October 24, 2011 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1)Ordinance 97-O-11 Granting a Special Use for a Type 2 Restaurant at 724
Clark Street in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 97-
O-11, granting a special use permit for the operation of a Type 2 restaurant at 724 Clark
Street with the suggested conditions on employee parking and store hours. The
proposed operator of the site currently operates the Subway at 1133 Emerson Street.
There have been no property maintenance citations at this location.
For Introduction
(P2)Ordinance 99-O-11 Granting a Special Use for an Automobile Body Repair
Shop at 1961 Dempster Street in the C2 Commercial Zoning District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 99-
O-11, granting a special use permit for the operation of an Automobile Body Repair
Shop at 1961 Dempster Street. A1Autocare currently operates an automobile service
repair at 1961 Dempster with five bays available for car repair. The applicant proposes
to transform one of the bays into one for automobile body repair, which requires a
special use permit.
For Introduction
(P5)Ordinance 89-O-11, Granting Major Variances for the Construction of a
Multifamily Dwelling Located at 2500 Green Bay Road in the R5 General
Residential District as Amended, for Adoption
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November 14, 2011
7
Staff recommends adoption of the amended ordinance 89-O-11. The Zoning Board of
Appeals (ZBA) recommended approval of the development proposal for this blighted
site that has been foreclosed after construction commenced several years ago, but did
not proceed beyond the foundation. Ordinance 89-O-11 was introduced on October 24,
2011 by the City Council and amended to delete the recommended condition of a
parking lease for three off street parking spaces as recommended by the ZBA.
For Action
HUMAN SERVICES COMMITTEE
(H1)Approval of October 2011 Township of Evanston Payroll and Bills
Township of Evanston Supervisor recommends that City Council approve the Township
of Evanston bills, payroll, and medical payments for the month of October 2011 in the
amount of $137,024.16.
For Action
(H2)Ordinance 92-O-11 Amending Certain Provisions of Title 8, Chapter 16 of
the Evanston Municipal Code entitled “Marijuana”
The Mayor and Human Services Committee recommend approval of proposed
Ordinance 92-O-11…
For Introduction
OTHER COMMITTEES
(O1)Resolution 60-R-11, Reallocating Unspent 2009 and 2010 CDBG Funds
Recommended by the Housing & Community Development Act Committee
Recommend approval of a resolution amending the 2009 and 2010 Community
Development Block Grant program and authorizing the reallocation of unexpended
funds to the City’s 2012 CDBG program recommended by the Housing and Community
Development Act Committee. Funding source is the City’s 2009 and 2010 Community
Development Block Grant; the amount is $65,963.00.
For Action
(O2)Resolution 61-R-11, Approving the 2012 One Year Action Plan
Recommended by the Housing & Community Development Act Committee
Recommend approval of the proposed One Year Action Plan for FY 2012 and the
estimated FY 2012 Community Development Block Grant (CDBG), HOME
Investment Partnerships (HOME) and Emergency Shelter Grant (ESG) program
budgets totaling $2,031,185 as recommended by the Housing & Community
Development Act Committee. Funding source is the City’s estimated CDBG, HOME and
ESG entitlement grants; CDBG and HOME program income; and required matching
funds for HOME and ESG, which may include the Affordable Housing Fund, Mental
Health Board funds and other public and private sources of funding.
For Action
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November 14, 2011
8
(O3)Resolution 62-R-11, Approving an Amendment to the City of Evanston Action
Plan for the Community Development Block Grant Recovery Program
Recommended by the Housing & Community Development Act Committee
Recommend approval of the proposed amendment to the Community Development
Block Grant Recovery (CDBG-R) Program that allocates remaining CDBG-R funds
totaling $131,453.32 for Economic Development Activities in the City’s South
Neighborhood Revitalization Strategy Area. Funding source is the City’s CDBG-R grant.
For Action
(O4)Approval of Request for FY2012 Budget Assistance from EvMark d/b/a
Downtown Evanston
The Economic Development Committee and staff recommend approval of $77,000 in
funding for a twelve month period, commencing January 1, 2012 through December 31,
2012, to EvMark d/b/a Downtown Evanston. Staff proposes that funding for this item be
split between the Economic Development Fund’s Economic Development Partnership
Contribution Account ($38,500, Account 5300.62659) and the Washington National TIF
Other Charges Account ($38,500, Account 5470.62605).
For Action
(O7)Approval of Financial Assistance from the Façade Improvement Program for
604-606 Davis Street, Evanston
The Economic Development Committee and Staff recommend approval for financial
assistance for façade improvements to the commercial building located at 604-606
Davis Street (PIN: 11-18-312-008-0000) on a 50/50 cost-sharing basis not to exceed
$10,900. The funding for this assistance is recommended to come from the Economic
Development Fund’s Business District Improvement Fund (Account: 5300.65522). The
2011 Fiscal Year Budget allocated $175,000 to this account; to date, $144,975.95 has
been spent.
For Action
APPOINTMENTS
(APP1)For Reappointment to:
Environment Board Susan Besson
Alderman Rainey motioned for approval of the Consent Agenda and it was seconded. A
Roll Call vote was taken which resulted in a 9-0 affirmative. The Consent Agenda
passed.
Items for Discussion:
(A8) Ordinance 93-O-11, Increasing the Number of Class D Liquor Licenses to
permit issuance to Old Neighborhood Grill, Inc
The Local Liquor Commissioner recommends introduction, suspension of the rules, and
adoption of Ordinance 93-O-11, amending Subsection 3-5-6-(D) of the City Code to
increase the number of Class D liquor licenses from 23 to 24 to permit issuance to Old
Neighborhood Grill, Inc, 2902 Central Street.
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November 14, 2011
9
For Introduction and Action
Alderman Burrus motioned for approval and it was seconded, and with a Voice vote the
motion passed with a 9-0 vote.
(A9)Ordinance 94-O-11, Increasing the Number of Class C Liquor Licenses to
permit issuance to Austin’s Taco’s, LLC
The Local Liquor Commissioner recommends introduction, suspension of the rules, and
adoption of Ordinance 94-O-11, amending Subsection 3-5-6-(C) of the City Code to
increase the number of Class C liquor licenses from 26 to 27 to permit issuance to
Austin’s Tacos, LLC, 622 Davis Street.
For Introduction and Action
Alderman Burrus motioned for approval and it was seconded, and with a Voice vote the
motion passed with a 9-0 vote.
(A10)Ordinance 95-O-11, Decreasing the Number of Class C Liquor Licenses
due to the closure of Carmen’s Pizza
The Local Liquor Commissioner recommends passage of Ordinance 95-O-11,
amending Section 3-5-6-(C) of the City Code to decrease the number of Class C liquor
licenses from 27 to 26 due to the closure of Carmen’s Pizza, 1014 Church Street. This
“housekeeping” ordinance withdraws the Class C license held by Carmen’s Pizza
which closed in Spring 2011. The Liquor Control Review Board approved an increase
for Carmens of Evanston, which is reflected by 96-O-11.
For Introduction and Action
Alderman Burrus motioned for approval and it was seconded, and with a Voice vote the
motion passed with a 9-0 vote.
(A11)Ordinance 96-O-11, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to Carmens of Evanston, Inc.
The Local Liquor Commissioner recommends introduction, suspension of the rules, and
adoption of Ordinance 96-O-11, amending Subsection 3-5-6-(C) of the City Code to
increase the number of Class C liquor licenses from 27 to 28 to permit issuance to
Carmen’s of Evanston, Inc., 1241 Chicago Avenue.
For Introduction and Action
Alderman Burrus motioned for approval and it was seconded, and with a Voice Vote the
motion passed with a 9-0 vote
(A12)Ordinance 79-O-11, Amending Class AC Liquor Licenses, Authorizing
Limited Alcohol Consumption in Viewing Auditoriums
Local Liquor Commissioner recommends City Council adoption of Ordinance 79-O-11,
which amends the Class AC liquor license to allow patrons to purchase alcohol in the
theater café and take their alcoholic beverages inside arts cinema viewing auditoriums
during motion pictures rated PG-13 or R, and special events. This ordinance was
introduced at the October 24, 2011 City Council meeting.
For Action
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November 14, 2011
10
Alderman Burrus stated the item was pulled off the Consent Agenda.
(P3)Ordinance 90-O-11, Amending Certain Portions of Title 4, Chapter 12 of the
Evanston City Code, Sign Regulations
The Sign Review and Appeals Board and staff recommend approval of Ordinance 90-O-
11 that amends the Sign Regulations to improve administration. The Sign Regulations
were created in 1987 and amended in 2003. This ordinance was introduced at the
October 24, 2011 City Council meeting.
For Action
This item was tabled in committee, and to have staff to report back to committee on
November 28th.
(P6)Ordinance 88-O-11, Granting a Special Use for a Bed and Breakfast
Establishment at 300 Church Street
Staff recommends approval of the revised Ordinance 88-O-11. The ordinance has been
revised consistent with the amendments. This includes revisions to the operator
restricted language, the coach house occupancy restriction language and the off-street
parking requirements. This ordinance was introduced and amendments proposed at the
October 24, 2011 City Council meeting.
For Action
Alderman Holmes motioned for approval with the revised Ordinance and the
amendments made in committee and it was seconded. Alderman Fiske stated this
Ordinance was not the intent of the City when it created a designation for a B&B
establishment in 1993. A Roll Call vote was taken with a result of 7-2 to approve.
Aldermen Fiske and Wynne voted nay.
(O5)Approval of Request for Financial Assistance for the Relocation and
Expansion of Corrado Cutlery to 716 Main Street
The Economic Development Committee and staff recommend approval of a $31,500
loan, evenly split between forgivable debt and interest-free debt, to Corrado Cutlery,
LLC for its planned relocation and expansion to 716 Main Street. The Economic
Development Committee and staff also recommend that the City Council authorize the
City Manager to enter into an agreement with Corrado Cutlery for the proposed funding.
Funding will be provided by the Economic Development Fund’s Business Attraction and
Expansion Account (Account 5300.62660).
For Action
Alderman Burrus motioned for approval and it was seconded. A Roll Call vote was
taken with 7-2 vote for approval. Aldermen Wilson and Fiske voted nay.
(O6)Approval of Financial Assistance for Redevelopment of Property located at
the Southeast Corner of Main Street and Chicago Avenue
The Economic Development Committee and staff support recommend approval of the
second of two grants to OMS Evanston LLC (“OMS”), developers of the
property at the southeast corner of Main Street and Chicago Avenue (“the property”). It
is recommended that this assistance be in an amount of $20,000 for activities
associated with the redevelopment of the property. Staff proposes funding for this item
come from the Economic Development Fund’s Business Attractions and Expansion
Fund (Account 5300.62660).
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November 14, 2011
11
For Action
Alderman Burrus motioned for approval and it was seconded. A Roll Call vote was
taken with 8-1 vote for approval. Alderman Wilson voted nay. The motion passed.
(O7)Approval of Financial Assistance from the Façade Improvement Program
for IRMCO, 2117 Greenleaf Street, Evanston
The Economic Development Committee and Staff recommend approval for financial
assistance for façade improvements to IRMCO located at 2117 Greenleaf Street (PIN
10-24-107-006-0000) on a 50/50 cost-sharing basis not to exceed $11,100. The funding
for this assistance is recommended to come from the West Evanston Tax Increment
Financing District (TIF). The West Evanston TIF has a current fund balance of
$179,409.34.
For Action
Alderman Burrus motioned for approval and it was seconded. A Roll Call vote was
taken with 8-1 vote for approval. The motion passed with Alderman Fiske voting nay.
SPECIAL ORDERS OF BUSINESS
(SP1)FY2012 City Council Priority Goals
It is recommended that the City Council select four of its FY 2012 Goals to be
designated “Priority” goals.
For Action
This item was postponed until the next meeting on Tuesday, November 15th.
(SP2)Continuation of FY2012 Budget Discussion
This is a continuation of the previous FY2012 Budget discussions. All additional
documents have been provided to City Council members and are posted to the City
Website at the following link:
http://www.cityofevanston.org/city-budget/documents/
The following suggestions from the Council concerning the budget:
1) Raised the parking meter rates $.25 across the board. The vote was 8-1.
2) Raise parking fines from $10- $15 for all parking meter fines except expired
meters. The vote was 5-4 to approve the raise with Aldermen Wilson, Fiske,
Braithwaite and Wynne voted nay.
3) To retain the 4 Forestry workers and the zoning person and the vote was 9-0.
4) Increase the refuse pickup fees to $14.95/large container. The vote was 5-4 with
Aldermen Holmes, Rainey, Fiske, Braithwaite voting nay.
5) Include a 4% fee to the violators who are contacted by the Collection Agent for
fees owed the City. The vote was 9-0.
6) To raise the athletic fees to $700,000.00 and the Roll Call vote was 9-0.
Further discussion of the budget will proceed during the Budget meeting Tuesday,
November 15th.
Call of the Wards:
Ward #4, Alderman Wilson thanked everyone for coming to his ward meeting.
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November 14, 2011
12
Ward #5, Alderman Holmes announced the regular 5th ward meeting @ Fleetwood-
Jourdain.
Ward #6, Alderman Tendam stated a 6th and 7th ward meeting Thursday main floor of
Six Crown Facilities.
Ward #7, Alderman Grover thanked the Police Department for catching criminals. She
also congratulated Alderman Braithwaite for his appointment Regional Directors of the
National Black Caucus.
Ward #8, Alderman Rainey announced a 8th ward meeting November 22 at 7:00, and
she announced nine auto vandalisms’ in her ward.
Ward #9 Alderman Burrus thanked everyone for attending the Chief and Fire Luncheon.
Ward #1, Alderman Fiske announced her ward meeting on December 6th at the Public
Library, and the death of Michael Hindershaw.
Ward #2, Alderman Braithwaite thanked Alderman Grover and the trip they took
together and how right the City is doing things over other municipalities.
Ward #3, Alderman Wynne thanked the Faces of Evanston pictures that are placed
around the building.
Alderman Wilson motioned to convene into Executive Session and it was seconded.
The Roll Call vote was 9-0 and the meeting ended at 11:26 P.M.
Submitted by,
Rodney Greene, City Clerk
TO OBTAIN A FULL DISCOURSE OF THE MEETING YOU CAN GO
ONLINE TO UTUBE AND DOWNLOAD OR VIEW THE VIDEO OF THE
MEETING THE VERY NEXT DAY FROM YOUR COMPUTER.
21
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE, EVANSTON 60201
COUNCIL CHAMBERS
Tuesday, November 15, 2011
6:00 p.m.
Roll Call: Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Burrus
Presiding: Mayor Elizabeth Tisdahl
The Mayor opened the Regular meeting of the City Council at 6:36 pm, after the Roll Call was
completed.
Citizen Comment
Michael Smith, 540 Forest Ave. spoke as the Chair of the Utility Commission. The
Committee supports the raising of the water rates to 5% in 2012, for the Water and Sewer
Capital Improvement Program
These persons spoke on the budget:
Junad Rizki, 2284 Sheridan Road spoke of the mistakes staff made last year with the yard
waste sticker that caused the GROOT fees to go up. He also believes the City is creating a
hardship on the citizens. He also questioned the delinquent water bills that have not been
collected and wondered why.
Alderman Rainey responded to Mr. Rizki’s comments, as well as the City Manager
responding to her comments.
Virginia Mann, 3004 Normandy she thanked the Council for restoring the 4 Forestry
positions and it is a top priority for the City.
Mimi Peterson, 748 Wesley came to give her support to the Forestry Department and not
supporting the merger into Streets and Sanitation because she feels it will cause more
disfunction.
Mary H. Larson, 2010 Cleveland Street she stated she serves on the Evanston Health
Advisory Council as she thanked the Health Department for their assistance in many areas
within the community.
Kevin O’Connor, 1227 ½ Isabella stated there is no deficit in Evanston, just misplaced
priorities. He also mentioned the Council’s budget request as well.
Leigh Skinner, 1123 Noyes she thanked the Council for restoring the Forestry positions and
she thanked them for their organization. She also requests the saving of the secretary’s
position in Forestry as well.
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November 15, 2011
2
Fiscal Year 2012 Budget Discussion and Consideration
The Mayor called on the City Manager to present the FY 2012 Budget and open it for
discussion. The City Manager directed everyone’s attention to the handouts that were
distributed earlier. City Manager Bobkiewicz then proceeded to fly through his proposals to
the budget for the Fiscal year 2012.
The Councils concerns:
1) The reason for the flip-flop of the Capital budget transfer of funds and the Crossing
Guards issue. Mr. Bobkiewicz stated he did not consider it flip-flopping but his part of
responsibility to help the Council find a solution that you can agree upon so as to
allow us moving forward to obtain a balanced budget.
2) To remove the two contracts out of the Consultant fees ($30,000 and the $50,000)
was suggested but it was denied.
3) The source of these two amounts. (answer was the Economic Development Fund)
4) To restore the Forestry secretary position and was seconded. A vote was taken the
motion failed with a 5-4 not to restore. Aldermen Rainey, Wilson, Wynne and Fiske
voted aye.
5) How many secretaries are in Parks and Forestry? (2 employees)
a) What are they doing? They have different tasks with equal abilities.
b) How many in the other departments?
i) In Streets & Sanitation has no secretary.
6) To cut the amount in half to be $250,000 instead of $500,000.There was no second
so the motion failed.
7) To reduce the amount of Parks & Recreations fee increases from $305,000 to
$150,000 and it was seconded. The vote was taken and it was 8-1 to approve.
Alderman Holmes voted nay.
8) Not to increase the furlough days and it was seconded. A vote was taken and the
outcome was 4-5 and the motion failed. Aldermen Grover, Rainey, Burrus, Fiske and
Wilson.
9) To add $175,000 to the RETT and it was seconded and the vote was 4-5 to accept
failed. Aldermen Burrus, Fiske, Braithwaite, Wynne and Wilson voted nay.
10) To increase the condo cart fee to $7.95 and it was seconded. The vote was 7-2 to
approve. Aldermen Holmes and Rainey voted nay.
11) To begin collecting the increased refuse fees and Parking fees February 1, 2012 and
it was seconded. The vote was 7-2 to approve with Aldermen Rainey and Fiske
voting nay.
12) Raise the parking meter fines from $10-$12 dollars and it was seconded. A vote was
taken and the motion failed 4-5 with Aldermen Tendam, Grover, Fiske, Wynne and
Wilson voting nay.
There was a fifteen minute recess, and then the Council returned.
13) Raise the RETT to $100,000 making it $1,725,000 and it was seconded. A vote was
taken and it was 6-3 the motion passed. Aldermen Burrus, Wynne and Wilson voted
nay.
14) To remove the additional fee from the condo collection and it was seconded. This
motion can only be mentioned, but can only be dealt with at the very next meeting.
So no action was taken.
The City Manager then proceeded to present the CIP proposal. With much discussion the
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November 15, 2011
3
following concerns arose:
1) The proposal the Salt dome and its possible location and cost.
2) TIGER II grants if we receive them or not.
3) The Civic Center renovations (life safety, bathroom issues, fire pump project and
miscellaneous other issues).
The City Manager then stated he would put a budget together with an amount of $5,185,213
will be the number they will bond for.
4) The Library issue also came up and the concern is what the Manager did in talking to
the Library on his own, and now everyone has gotten what they want.
Ms. Dziedzic, Library Administrator came forward to discuss its actions, and she
stated how the staff had been downsized about 20% before coming on board. Mr.
Paul Gottschalk, Manager of Administrative Services talked about the budget process
which took three phases: 1) It followed the City Manager’s guide lines; 2) Working
and developing the budget with two Library Board members; 3) Finally the Board’s
deliberation on the budget.
Alderman Burrus asked if the Interim Director had looked into the organization of other
libraries, for example the “Mighty Twig”. City Manager, Bobkiewicz stated that is exactly
what they are trying to accomplish in allowing the Library to discover new ways to support
itself. Alderman Burrus stated she was confused about what the new employee would be
doing as the outreach staff. It was explained to her that you can not know what the day to
day schedule would be.
City Manager stated there was $13,000,000 in reserves and he felt it was time to now do
some one time expenditures for Capital Projects. Such as: 1) Streets; 2) Sidewalks; 3) Other
infrastructure issues. He stated the last item he wanted to propose a one time disbursement
of $1,150,000 which included transfer from special assessment accounts of $800,000 for
CIP (alley improvements, street improvements, etc).The request was to have the areas
mapped out before the next meeting.
City Manager then proposed to transfer $250,000 from the Township from their over million
dollar reserves. The questions was can we do this since we couldn’t do it in our past
attempts. Yes you can as the Township Trustees. Alderman Rainey stated the only way we
can obtain funds or have some control over their budget is to decrease the Township Fund
Levy of $100,000 and then use that $100,000 for the City. The City Manager then stated he
has direction to prepare the necessary documents to proceed with the transfer of funds from
the Township. He then asked to cancel the meeting on the 21st and it was agreed.
The Mayor then asked if anyone else had anything to present, and the City Clerk flipped his
light on and made the following statement: He directed the Council’s attention to the memo
dated September 27th to City Manager Bobkiewicz. The memo was a request for additional
personnel in the Clerk’s Office in the amount of $32,540.94 for a part-timer of 27
hours/week. He then adjusted his request to increase the amount to $48,092.80 to include a
second part-timer working only 13 hours/week. Alderman Burrus stated in her experience
the request to too expensive. Alderman Grover spoke of the City Clerk’s decision to take
classes and studies to improve his abilities to better serve the community and the Council,
but she felt there was no support for his request. She suggested using volunteers to assist
in the Clerk’s Office. The City Clerk explained that volunteers would not work for him,
because they are trained and then leave in a short time. He asked again for a motion to
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November 15, 2011
4
approve his request and there was none. He finally said “so no one wants to support it ok”.
The Mayor then asked Alderman Wilson for a motion to convene to Executive Session the
meeting ended at 11:00 P.M.
Submitted by,
Rodney Greene, City Clerk
To get the full impact of the presentation you can go online to the City’s
website, go to Government, click on minutes and agendas, click City
Council, and finally click on Council Packet.
25
Page 1 of 4
Rev. 11/23/2011 5:40:59 PM
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, November 28, 2011
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN BURRUS, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF November 14, 2011
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 11/6/11 $2,518,439.48
(A2) City of Evanston Bills FY2011 through 11/29/11 $4,743,090.57
(A3.1) Approval of Contract Award for the Civic Center Fire Pump to United States
Alliance Fire Protection, Inc. (Bid 12-58)
Staff recommends that the City Council authorize the City Manager to execute a
contract for the base bid for the Civic Center Fire Pump Upgrade to United States
Alliance Fire Protection, Inc. (28427 Ballard, Unit H, Lake Forest, IL) in the total
amount of $127,850. Funding will be provided by FY2011 Capital Improvement
Fund Civic Center Renovations Account 415175.
For Action
(A3.2) Approval of Contracts for FY2012 Water Treatment Chemicals (Bid 12-63)
Staff recommends that City Council authorize the City Manager to execute
contracts (Bid 12-63) to the following five vendors to supply water treatment
chemicals: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount
of $192,330.40 to supply aluminum sulfate, 2) Alexander Chemical Corp (1901
Butterfield Road, Downers Grove, IL) in the amount of $47,265 to supply
chlorine, 3) Pennco (P.O. Box 600, San Felipe, Texas) in the amount of
$178,800 to supply HFS acid (fluoride), 4) SNF Polydyne Inc. (One Chemical
Plant Road, Riceboro, GA) in the amount of $34,800 to supply polymer, and 5)
Pristine Water Solutions (1570 Lakeside Drive, Waukegan, IL) in the amount of
$110,725 to supply blended phosphate. The total of these proposed purchases
is $563,920.40, which is provided in the FY2012 budget totaling $595,000.
For Action
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Page 2 of 4
Rev. 11/23/2011 5:40:59 PM
(A3.3) Approval of Contract Award for 2011/12 AFSCME Uniforms to Silk Screen
Express, Inc. (Bid 12-66)
Staff recommends City Council approval of contract award for the 2011 AFSCME
Uniform Contract (Bid 12-66) to Silk Screen Express, Inc. (7611 W. 185th Street,
Tinley Park, IL) for a term of three years in a not to exceed amount of $121,404.
Funding will be provided by the General Fund Account 2610.65020 which has
budgeted $19,000 in FY 2011 and $40,000 proposed in FY2012.
For Action
(A4) Approval of Renewal of Contract Award with Duncan Solutions for Parking
Ticket Management and Payment Processing
Staff recommends that the City Council authorize the City Manager to execute
the 2nd optional renewal year of the three year contract with Duncan Solutions,
Inc. (633 W. Wisconsin Avenue, Milwaukee, WI) for provision of the City’s
parking ticket management and payment processing functions effective January
15, 2012 – January 14, 2013. Funding will be provided by Finance/Revenue
Account 1910.62449 with an estimated annual expenditure of $450,000.
For Action
(A5) Approval of Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2012
Staff recommends that the City Council authorize the City Manager to purchase
the outlined policies. The policies will renew all insurance coverage for the City
for Fiscal Year 2012. Quoted premium totals are $42,661 less than budgeted for
FY2012.
For Action
(A6) Approval of Maintenance Contract with Evmark d/b/a Downtown Evanston
Staff requests City Council to authorize the City Manager to enter into a funding
agreement between Evmark d/b/a Downtown Evanston and the City of Evanston
for landscaping and maintenance services in the Central Business District of
Evanston. Evmark’s portion of the FY2012 Cooperative Maintenance Agreement
is $107,537 and the City’s portion is $88,247. This represents a $27,386
decrease in the City’s portion estimated in the proposed downtown Evanston
budget approved on November 14, 2011.
For Action
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Page 3 of 4
Rev. 11/23/2011 5:40:59 PM
(A7) Resolution 66-R-11 Authorizing the City Manager to Execute a License
Agreement for the Installation of Public Electric Vehicle Charging Stations at
City Parking Lots 3, 4 and 32
Staff recommends City Council approve Resolution 66-R-11 authorizing the City
Manager to execute a license agreement for the installation of public electric
vehicle charging stations at City parking lots 3, 4 and 32 and at City parking
garages at Sherman Plaza, Maple Avenue and Church Street. Under the
agreement, 350Green would pay all costs to install and maintain the charging
stations and would reimburse the City for the electricity used by the charging
stations. The City would continue to charge vehicles a separate fee for parking at
the space. The spaces will permit all public parking until such a time when there
are enough PEVs in the market to create regular demand.
For Action
(A8.1) Resolution 67-R-11 FY2012 City of Evanston Budget
Staff recommends approval of Resolution 67-R-11 adopting the FY 2012 Budget
of the City of Evanston, in the amount of $250,096,993.
For Action
(A8.2) Ordinance 108-O-11 Amending the Evanston City Code Title 7, Chapter 12,
Relating to the City Waterworks System
Staff recommends City Council approval of Ordinance 108-O-11 amending the
Evanston City Code relating to the City Waterworks System. Staff is
recommending a five percent (5%) water rate increase. Effective January 1,
2012, both the minimum use meter charge and quantity charge is proposed to be
raised by five percent.
For Introduction
(A8.3) Ordinance 109-O-11 Amending Title 8, Chapter 5, Section 12 Imposition of
Sanitation Service Charges to Increase the Sanitation Service Charge
Staff recommends City Council Adoption of Ordinance 109-O-11 amending Title
8, Chapter 5, Section 12 Imposition of Sanitation Service Charges to increase the
sanitation service charge per unit fee structure to $7.95 for a 65 gal cart, $14.95
for a 95 gal cart and $7.95 per unit for the City condo program and to increase
the additional cart fee to $7.95 per cart. This ordinance takes effect on February
1, 2012.
For Introduction
(A9) Ordinance 111-O-11 Requiring the Recycling of Electronic Products
Staff recommends City Council adoption of Ordinance 111-O-11 enacting new
subsections (F) and (G) to Title 8, Chapter 5, Section 3 General Disposal
Requirements to prohibit the disposal in any refuse container by any person or
business electronics products specified in the Electronic Products Recycling and
Reuse Act (415 ILCS 5/1 et seq., as amended).
For Introduction
28
Page 4 of 4
Rev. 11/23/2011 5:40:59 PM
(A10) Ordinance 106-O-11, Authorizing the City Manager to Negotiate the Sale of
1817 Church Street
Staff requests consideration of Ordinance 106-O-11, which authorizes the City
Manager to negotiate the sale of City-owned real property located at 1817
Church Street in Evanston, Illinois.
For Introduction
(A11) Ordinance 107-O-11, Authorizing the City Manager to Execute the Sale of
1817 Church Street
Staff requests consideration of Ordinance 107-O-11, which authorizes the City
Manager to execute a real estate contract for the sale of City-owned real property
located at 1817 Church Street in Evanston, Illinois to Evanston North Shore
Contractors Cooperative, LLC.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
29
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: November 23, 2011
Recommended Action: Staff recommends approval of the city of Evanston
Payroll and Bills List.
Summary:
Payroll – Oct. 24, 2011 through Nov. 6, 2011 $2,518,439.48
(Includes employer portion of IMRF, FICA, and Medicare)
Bills List – November 29, 2011 $4,743,090.57
General Fund Amount – Bills list $573,013.53
General Fund Amount – Supplemental list $ 5,784.00
General Fund Total: $578,797.53
Attachments: Bills List
For City Council meeting of November 28, 2011 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
30
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.22771 QUARTET COPIES POLICE & FIRE BANQUET 105.50
100.21680 CHICAGO TRANSIT AUTHORITY 901 *RTA/CTA CHICAGO CARD PLUS 535.00
640.50
1300 CITY COUNCIL
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE CITY COUNCIL 104.98
1300.62360 NATIONAL LEAGUE OF CITIES MEMBERSHIP DUES 2012 5,952.00
1300.62210 SIR SPEEDY PRINTING BUSINESS CARDS~BRAITHWAITE 19.66
1300.62360 ILLINOIS MUNICIPAL LEAGUE MEMBERSHIP DUES 2012 3,318.00
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE CITY COUNCIL 52.49
9,447.13
1400 CITY CLERK
1400.65160 OFFICE DEPOT OFFICE SUPPLIES FY 2011 65.06
65.06
1505 CITY MANAGER
1505.62295 BOBKIEWICZ, WALTER REIMB. FIRE/POLICE FOUND. MEAL 67.62
1505.62295 RAINEY, ANN REIMB. FOOD-FIRE 114 CALLAN 61.13
1505.62295 BOBKIEWICZ, WALTER REIMB. SPRINGFIELD LOBBY IML 69.59
1505.65010 ILLINOIS ISSUES SUBSCRIPTION RENEWAL 39.95
1505.64540 AT & T MOBILITY WIRELESS SERVICE- CM 186.24
1505.62360 ILLINOIS CITY/COUNTY MANAGEMEN ICMA MEMBERSHIP CITY MANG.1,400.00
1505.65095 OFFICE DEPOT OFFICE SUPPLIES FOR 123.51
1,948.04
1510 PUBLIC INFORMATION
1510.52181 EVANSTON COMMUNITY MEDIA CENTE PEG FEES FY 2011 102,807.68
1510.62665 EVANSTON COMMUNITY MEDIA CENTE OPERATIONAL EXPENCES NOV. 2011 16,500.00
1510.62205 EVANSTON NOW LLC ENGAGE EVANSTON BUDGET AD 150.00
1510.62210 QUARTET COPIES CARE FREE DAY 186.00
1510.62210 QUARTET COPIES CITY COUNCIL POSTERS 17.10
1510.62341 TRUIST, INC.VOLUNTEER SUITE ANNUAL FEE 5,000.00
1510.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 597.00
125,257.78
1535 SUSTAINABILTY GRANT
1535.55253 DERO BIKE RACK COMPANY 2011 PURCHASE OF BIKE RACKS 10,349.80
10,349.80
1705 LEGAL ADMINISTRATION
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 130.77
1705.62360 A.R.D.C.ARDC REGISTRATION 2012 289.00
1705.62295 MASONCUP, MICHELLE L.PROSECUTORS' SEMINAR 130.00
1705.62130 PROPERTY INSIGHT SPECIAL SEARCH SERV.250.00
1705.62345 FEDERAL EXPRESS CORP.SHIPPING 46.20
1705.65010 THOMSON WEST INFORMATION CHARGES 904.15
1705.65010 THOMSON WEST PUBLICATIONS 379.00
2,129.12
1905 ADM.SERVICES- GENERAL SUPPORT
31
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1905.62490 ARTS & LETTERS LTD.CONSTRUCTION SIGNS 732.00
1905.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 28.89
1905.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 7.64
768.53
1910 FINANCE DIVISION - REVENUE
1910.62431 GARDA CL GREAT LAKES, INC.DEPOSIT SERVICES 1,304.59
1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES OCT 2011 38.60
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 5.78
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 42.21
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 45.88
1910.65045 THIRD MILLENNIUM ASSOC FEE FOR IN-SEASON SERVER 450.00
1910.52010 LONERGAN, ERIN REFUND DUPLICATE PYMNT TICKET 25.00
1910.64541 AZAVAR TECHNOLOGIES AUDIT OF COMED 986.34
1910.65045 THIRD MILLENNIUM ASSOC LICENSING/REGULATORY SUPPLIES 17,814.87
1910.65045 THIRD MILLENNIUM ASSOC LICENSING/REGULATORY SUPPLIES 1,504.68
1910.65045 THIRD MILLENNIUM ASSOC LICENSING/REGULATORY SUPPLIES 2,983.42
1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 46.75
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 14.20
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 47.69
25,310.01
1920 FINANCE DIVISION - ACCOUNTING
1920.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 22.94
1920.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 57.75
1920.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 23.52
1920.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 9.74
113.95
1925 FINANCE DIVISION - PURCHASING
1925.62280 FEDERAL EXPRESS CORP.SHIPPING 69.80
1925.65095 OFFICE DEPOT BLANKET ORDER FY 2011 57.14
126.94
1929 HUMAN RESOURCE DIVISION
1929.62512 VELASQUEZ, TERRI CFO RECRUITMENT 958.64
1929.62160 LASER ASSOC., STEPHEN A.FIRE RECRUITMENT 7,450.00
1929.62160 F.L. HUNTER & ASSOCIATES RECRUITMENT-POLICE TESTING 240.00
1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 36.86
1929.62160 CLS BACKGROUND INVESTIGATIONS RECRUITMENT 202.40
1929.62270 HEALTH ENDEAVORS, S.C.EMPLOYMENT EXAM 730.00
1929.62160 F.L. HUNTER & ASSOCIATES FIRE RECRUITMENT 1,650.00
1929.62160 LASER ASSOC., STEPHEN A.EMPLOYMENT TESTING 1,700.00
1929.62160 LASER ASSOC., STEPHEN A.EMPLOYMENT TESTING 1,700.00
1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 9.17
1929.62274 MEIER, THOMAS REIMBURSEMENT-FIRE RECRUITMENT 109.00
1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 27.79
14,813.86
1932 INFORMATION TECHNOLOGY DIVI.
1932.62340 ORACLE AMERICA, INC.INTERNET APPLICATION SERVER 463.29
1932.62175 IRON MOUNTAIN OSDP MAINT. AGREEMENT 477.34
1932.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 2,479.75
32
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1932.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 832.50
1932.64505 AT & T MONTHLY CHARGES 337.93
1932.62340 ORACLE AMERICA, INC.ORACLE DATABASE 2ND PROC 47.41
1932.65555 AT&T FIREWALL MEMORY UPGRADES 373.75
1932.62340 ORACLE AMERICA, INC.DATABASE ENTERPRISE SOFTWARE 3,217.98
1932.64505 TELE-INTERPRETERS, LLC (LANGUA TRANSLATION SERVICE 26.71
1932.64505 TELE-INTERPRETERS, LLC (LANGUA TRANSLATION SERVICE 45.66
1932.64505 TELE-INTERPRETERS, LLC (LANGUA TRANSLATION SERVICE 2.58
1932.64505 TELE-INTERPRETERS, LLC (LANGUA TRANSLATION SERVICE 28.43
1932.62175 US Bank COPIER LEASE AGREEMENT 1,641.52
1932.64510 SOUND INC.MAINT. CONTRACT NEC 2400 824.16
1932.62250 SMS SYSTEMS MAINTENANCE SERVIC MAINT. AGREEMENT 1,132.00
1932.64505 CALL ONE COMMUNICATION CHARGES 8,305.63
20,236.64
1941 PARKING ENFORCEMENT & TICKETS
1941.64005 COMED UTILITIES 74.44
1941.62451 NORTH SHORE TOWING 80 BOOTS OCT. 2011 6,000.00
1941.62451 COLLAZO, KRISTY TOW REFUND 265.00
6,339.44
2105 PLANNING & ZONING
2105.65095 OFFICE DEPOT ADDTL FY 2011 BLANKET 3.89
2105.62185 CHICAGO TITLE INSURANCE AMCI CLOSING COSTS 400.00
2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 52.49
2105.65095 OFFICE DEPOT ADDTL FY 2011 BLANKET 108.75
2105.65095 OFFICE DEPOT ADDTL FY 2011 BLANKET 19.99
2105.62185 GRANACKI HISTORIC CONSULTANTS HISTORIC CONSULT AGREEMENT 2,980.00
3,565.12
2115 HOUSING CODE COMPLIANCE
2115.62190 GARRISON, VIRGINIA DEBRIS REMOVAL 980.00
2115.62190 J.C. LICHT AND COMPANY PAINT SUPPLIES 55.97
2115.62295 ILLINOIS ASSOCIATION OF CODE E IACE MEETING X 5 175.00
1,210.97
2120 HOUSING REHABILITATION
2120.62360 ILLINOIS DEPARTMENT OF PUBLIC LEAD RISK ASSESSOR RENEWAL 100.00
2120.62295 ILLINOIS ASSOCIATION OF CODE E IACE MEETING X 3 105.00
205.00
2121 EECBGRANT-RESI.WEATHER.PROGRAM
2121.55253 MIDWEST ENERGY AUDITS, INC.CASE SF958-09 1034 FLORENCE 150.00
2121.55253 MIDWEST ENERGY AUDITS, INC.WEATHER 012-11 629-31 HOWARD 400.00
550.00
2126 BUILDING INSPECTION SERVICES
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 0CT. 11 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR RE-INSPECTION 0CT. 11 100.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR MODERNIZED INSPECTION 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS OCT. 2011 125.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS OCT. 2011 4,544.00
2126.62190 TECHNOLOGY AGAINST GRAFFITI GRAFFITI REMOVALS 993.00
5,922.00
33
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2128 HOMELESS SERVICES
2128.67111 EVANSTON NORTHSHORE YWCA ESG OCT. 2011 1,041.15
2128.67111 EVANSTON NORTHSHORE YWCA ESG MARCH-AUG. 2011 1,460.57
2128.67110 CONNECTIONS FOR THE HOMELESS ESG AUG.-SEPT. 2011 19,385.43
21,887.15
2205 POLICE ADMINISTRATION
2205.64005 COMED MONTHLY CHARGES 112.36
2205.65040 LEMOI HARDWARE CFL INDOOR FLOOD 4.54
2205.65040 LEMOI HARDWARE PLUMBING FITTINGS 4.58
2205.65040 LAPORT INC JANITORIAL SUPPLIES 423.60
2205.65040 LEMOI HARDWARE BRUSH PERCOLATOR 2.72
2205.65040 LEMOI HARDWARE AIR FRESHENER 5.43
2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 16.88
2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 42.71
612.82
2210 PATROL OPERATIONS
2210.65020 CURRAN, NICHOLAS REIMB. UNIFORM DAMAGE 37.26
2210.65020 ARTISTIC ENGRAVING BADGES 48.00
2210.65020 VCG UNIFORM BALLISTIC VEST - MANGAS 115.75
2210.65020 VCG UNIFORM UNIFORM ISSUES 60.40
2210.65020 VCG UNIFORM UNIFORM ISSUES 448.65
2210.65020 VCG UNIFORM UNIFORM ISSUES 95.45
805.51
2230 JUVENILE BUREAU
2230.61062 HENRY, BRIAN *TOBACCO COMPLIANCE OPERATION 400.00
400.00
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 42.46
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 241.67
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 227.25
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 51.65
2240.65095 PRECISION DYNAMICS CORP SUPER WIDE BAND~WHITE 119.90
682.93
2250 SERVICE DESK
2250.65125 COLLEY ELEVATOR CO.ELEVATOR INSPECTIONS NOV. 2011 168.00
168.00
2251 311 CENTER
2251.64505 AT & T 8100 311 OPERATIONS 398.12
398.12
2255 OFFICE-PROFESSIONAL STANDARDS
2255.65125 COLLEY ELEVATOR CO.ELEVATOR INSPECTIONS AUG. 2011 168.00
168.00
2260 OFFICE OF ADMINISTRATION
2260.62295 LEONTIEV, VYCHESLAV MEALS WMD BASIC EQUIP. COURSE 140.00
2260.62295 NORTHERN ILLINOIS POLICE ALARM EMERGENCY TEAM FIREARMS TRAIN 500.00
2260.62295 VCG UNIFORM BALLISTIC VEST - BULAT 245.95
34
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2260.62295 VCG UNIFORM BALLISTIC VEST - JUST 177.75
2260.62295 NORTH EAST MULTI-REGIONAL TRAI INTERVIEWS/INTERROGATIONS 400.00
2260.62295 COLLIER, MELVIN MEALS -OFFICER FIELD TRAINING 60.00
2260.62295 ILLINOIS CPAA SOCIETY REGISTRATION FEE CPAA TRAINING 150.00
2260.62295 SVENDSEN, CORRIE MEALS 40 HR. OFFICER TRAINING 60.00
1,733.70
2270 TRAFFIC BUREAU
2270.65125 OWENS, BEVERLY K.TOW REFUND 145.00
145.00
2280 ANIMAL CONTROL
2280.62225 ANDERSON PEST CONTROL PEST CONTROL-ANIMAL SHELTER 50.25
2280.62225 ANDERSON PEST CONTROL PEST CONTROL-ANIMAL SHELTER 50.25
2280.62225 ANDERSON PEST CONTROL PEST CONTROL-ANIMAL SHELTER 50.25
150.75
2305 FIRE MGT & SUPPORT
2305.62315 FEDERAL EXPRESS CORP.SHIPPING 105.51
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 11.70
2305.62518 FOX VALLEY FIRE & SAFETY FIRE ALARM TEST 1,100.00
2305.65070 HENRICHSEN FIRE & SAFETY EXTINGUISHER REFILLS 313.85
2305.65125 KRAVE, LLC EMPLOYEE APPRECIATION WEEK 330.00
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 101.85
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 65.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 65.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 40.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 9.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 58.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 509.50
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 89.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 340.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 10.00
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 19.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 14.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 323.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 18.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 407.85
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 89.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 692.70
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 147.40
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 129.65
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 65.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 87.80
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 84.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 319.45
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 59.00
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 146.85
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 42.85
2305.65020 AIR ONE EQUIPMENT TURNOUT BOOT 304.00
35
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 678.60
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 607.80
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 626.85
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 14.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 12.00
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 38.85
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 57.95
2305.65070 FOX VALLEY FIRE & SAFETY MAINTAIN ANSUL EXTINGUISHING 84.50
8,232.41
2315 FIRE SUPPRESSION
2315.62521 EMSAR CHICAGO/MILWAUKEE STRETCHER MAINTENANCE 668.20
2315.62295 ILLINOIS FIRE CHIEFS ASSOCIATI FIREFIGHTING TRAINING 300.00
2315.62295 ILLINOIS FIRE CHIEFS ASSOCIATI FIREFIGHTING TRAINING 300.00
2315.65085 LEMOI HARDWARE REPAIR PARTS 11.81
2315.62295 UNIVERSITY OF ILLINOIS FIREFIGHTER TRAINING 1,200.00
2315.62295 UNIVERSITY OF ILLINOIS FIREFIGHTER TRAINING 500.00
2315.65085 AIR ONE EQUIPMENT SAFETY SUPPLY 284.00
2315.53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES--OCT 4,022.45
2315.62295 BARLOCK, STEPHEN REIMB. IFSI TRAINING 25.00
2315.62295 NILES FIRE DEPARTMENT FIREFIGHTER TRAINING 140.00
2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 293.73
2315.62295 ST. FRANCIS EMS SYSTEM PARAMEDIC TRAINING 75.00
2315.65085 TEMPEST TECHNOLOGY SAW REPAIR 166.71
7,986.90
2425 DENTAL SERVICES
2425.65075 DENTAL CITY DENTAL SUPPLIES 23.37
2425.65075 DENTAL CITY DENTAL SUPPLIES 475.67
499.04
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 54.00
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00
2435.62210 TEUTEBERG INC PRINTING 170.00
251.00
2440 VITAL RECORDS
2440.65095 MSF GRAPHICS, INC.BIRTH CERTIFICATES 1,375.00
2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 956.00
2,331.00
2610 MUNICIPAL SERVICE CENTER
2610.65040 LAPORT INC JANITORIAL SUPPLIES 20.71
2610.62225 SMITHEREEN PEST MANAGEMENT SER RODENT CONTROL 90.00
2610.62440 RAYNOR DOOR COMPANY OVERHEAD DOOR MAINTENENCE 94.88
2610.62446 ALLIED WATERPROOFING, INC.APPLY DECK WATERPROOFING ABOVE 13,900.00
2610.65040 LAPORT INC JANITORIAL SUPPLIES 106.35
2610.64015 NICOR 0632 MONTHLY CHARGES 136.01
2610.64015 NICOR 0632 MONTHLY CHARGES 616.15
2610.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 1,485.00
2610.62440 RAYNOR DOOR COMPANY OVERHEAD DOOR MAINTENENCE 107.68
2610.65085 LEMOI HARDWARE BRASS ROUND TUBE 3.16
36
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
16,559.94
2625 ENGINEERING
2625.65095 OFFICE DEPOT OFFICE SUPPLIES FY2011 203.73
2625.65095 OFFICE DEPOT OFFICE SUPPLIES FY2011 18.95
222.68
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64006 COMED MONTHLY CHARGES 224.68
2640.64007 COMED MONTHLY CHARGES 82.64
2640.64006 COMED MONTHLY CHARGES 561.44
2640.64007 COMED MONTHLY CHARGES 5,809.77
2640.64008 EXELON ENERGY COMPANY MONTHLY CHARGES 31.98
2640.64008 COMED MONTHLY CHARGES 69.94
2640.64008 COMED MONTHLY CHARGES 51.30
2640.65070 BROWN TRAFFIC PRODUCTS TRAFFIC SIGNAL REPLACEMENT 3,766.00
2640.64006 COMED MONTHLY CHARGES 11,329.07
2640.64008 COMED MONTHLY CHARGES 51.30
21,978.12
2670 STREET AND ALLEY MAINTENANCE
2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE/FLOWABLE FILL 2011 2,275.00
2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE/FLOWABLE FILL 2011 1,371.00
2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE/FLOWABLE FILL 2011 786.80
2670.62415 KLF TRUCKING 2011 DEBRIS HAULING & DISPOSAL 2,530.00
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 192.91
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 2,164.48
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 601.97
2670.65115 HIGHWAY TECHNOLOGIES INC TRAFFIC CONTROL SIGNS 500.00
2670.65115 GRAINGER, INC., W.W.FOLDING STOP SIGN LOCKS 1,339.00
11,761.16
2680 SNOW AND ICE CONTROL
2680.65015 MORTON SALT FY2011 ANNUAL SALT PURCHASE 59,306.28
59,306.28
2805 YOUTH SERVICES
2805.65641 BAKER & TAYLOR ADULT/JUV AV 11.02
2805.65641 MIDWEST TAPE JUV AV 50.36
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 67.56
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 22.04
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 40.76
2805.65641 BOOK WHOLESALERS INC.JUV AV 67.37
2805.65641 MIDWEST TAPE JUV AV 11.99
2805.65641 BAKER & TAYLOR JUV AND ADULT AV 94.02
2805.65641 BAKER & TAYLOR JUV AV 48.05
2805.65641 BAKER & TAYLOR AV 17.05
2805.65641 BAKER & TAYLOR AV 66.12
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 43.59
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 536.23
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 20.38
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 19.76
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 14.56
37
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2805.65641 MIDWEST TAPE JUV AV 47.97
2805.65641 RANDOM HOUSE INC JUV - AV 96.00
2805.65641 MIDWEST TAPE JUV AV 47.98
2805.65630 BAKER & TAYLOR JUV PRINT 70.37
2805.65630 BAKER & TAYLOR JUV PRINT 38.43
2805.65630 BAKER & TAYLOR JUV PRINT 151.50
2805.65630 BAKER & TAYLOR JUV PRINT 204.02
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 43.02
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 19.78
2805.65641 MIDWEST TAPE JUV AV 9.99
2805.65641 MIDWEST TAPE JUV AV 14.99
2805.65641 MIDWEST TAPE JUV AV 27.98
2805.65641 MIDWEST TAPE JUV AV 83.95
2805.65641 MIDWEST TAPE JUV AV 165.47
2805.65641 MIDWEST TAPE JUV AV 107.72
2805.65641 MIDWEST TAPE JUV AV 24.99
2805.65641 MIDWEST TAPE JUV AV 73.54
2805.62506 NORTHWESTERN UNIVERSITY WORK- WORK-STUDY STUDENTS 423.00
2805.65641 RECORDED BOOKS INC.JUV AV 37.75
2805.65641 RECORDED BOOKS INC.JUV AV 356.50
2805.65630 BAKER & TAYLOR JUV PRINT 1,603.06
2805.65630 BAKER & TAYLOR JUV PRINT 1,930.60
2805.65630 BAKER & TAYLOR JUV PRINT 682.11
2805.65630 BAKER & TAYLOR JUV PRINT 204.92
2805.65630 BAKER & TAYLOR JUV PRINT 238.86
2805.65630 BAKER & TAYLOR JUV PRINT 48.43
2805.65630 BAKER & TAYLOR JUV PRINT 202.56
2805.65630 BAKER & TAYLOR JUV PRINT 18.49
2805.65630 BAKER & TAYLOR JUV PRINT 14.75
2805.65641 BAKER & TAYLOR ADULT AV 66.12
2805.65641 BAKER & TAYLOR JUV AV 58.76
2805.65641 BAKER & TAYLOR JUV AV 212.97
2805.65641 MIDWEST TAPE JUV AV 475.63
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 13.18
8,946.25
2806 ADULT SERVICES
2806.65630 BAKER & TAYLOR YA PRINT 70.00
2806.65630 BAKER & TAYLOR ADULT PRINT 1,356.45
2806.65630 BAKER & TAYLOR ADULT PRINT 129.45
2806.65630 BAKER & TAYLOR YA PRINT 383.19
2806.65630 BAKER & TAYLOR ADULT PRINT 895.18
2806.65630 BAKER & TAYLOR YA PRINT 433.13
2806.65630 BAKER & TAYLOR ADULT PRINT 378.14
2806.65630 BAKER & TAYLOR ADULT PRINT 713.05
2806.65630 BAKER & TAYLOR YA PRINT 209.29
2806.65630 BAKER & TAYLOR ADULT PRINT 1,114.05
2806.65630 BAKER & TAYLOR ADULT PRINT 242.81
2806.65630 BAKER & TAYLOR ADULT PRINT 1,153.03
2806.65630 BAKER & TAYLOR ADULT PRINT 305.16
38
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2806.65641 MIDWEST TAPE ADULT AV 95.97
2806.65641 MIDWEST TAPE ADULT AV 38.99
2806.65641 BAKER & TAYLOR JUV AND ADULT AV 51.44
2806.65641 BAKER & TAYLOR ADULT AV 22.06
2806.65641 BAKER & TAYLOR AV 225.61
2806.65641 BAKER & TAYLOR ADULT AV 28.59
2806.65641 BAKER & TAYLOR ADULT AV 88.17
2806.65641 BAKER & TAYLOR AV 132.26
2806.65641 MIDWEST TAPE ADULT AV 50.38
2806.65641 RANDOM HOUSE INC ADULT AV 33.75
2806.65641 RANDOM HOUSE INC YA AV 48.00
2806.65641 BAKER & TAYLOR ADULT AV 77.29
2806.65630 BRODART COMPANY ADULT PRINT 684.91
2806.65630 BRODART COMPANY ADULT PRINT 815.27
2806.65630 BRODART COMPANY ADULT PRINT 263.23
2806.65630 BRODART COMPANY ADULT PRINT 1,161.95
2806.65630 BRODART COMPANY ADULT PRINT 154.56
2806.65630 BRODART COMPANY ADULT PRINT 91.74
2806.65630 BRODART COMPANY ADULT PRINT 28.31
2806.65630 BRODART COMPANY ADULT PRINT 876.39
2806.65630 BRODART COMPANY ADULT PRINT 898.30
2806.65630 BRODART COMPANY ADULT PRINT 1,073.42
2806.65630 BRODART COMPANY ADULT PRINT 821.42
2806.65630 BRODART COMPANY ADULT PRINT 146.18
2806.65630 BRODART COMPANY ADULT PRINT 29.23
2806.65630 BRODART COMPANY ADULT PRINT 207.02
2806.65630 BRODART COMPANY ADULT PRINT 19.78
2806.65630 BRODART COMPANY ADULT PRINT 655.96
2806.65630 BRODART COMPANY ADULT PRINT 58.05
2806.65630 BRODART COMPANY ADULT PRINT 118.82
2806.65630 BRODART COMPANY ADULT PRINT 467.90
2806.65630 BRODART COMPANY ADULT PRINT 366.64
2806.65630 BRODART COMPANY ADULT PRINT 223.84
2806.65630 BAKER & TAYLOR CREDIT MEMO 230.00-
2806.65630 BAKER & TAYLOR ADULT PRINT 10.00
2806.65630 BAKER & TAYLOR ADULT PRINT 10.00
2806.65630 BAKER & TAYLOR ADULT PRINT 195.06
2806.65630 BAKER & TAYLOR ADULT PRINT 610.60
2806.65630 BAKER & TAYLOR ADULT PRINT 1,270.81
2806.65630 BAKER & TAYLOR ADULT PRINT 46.43
2806.65630 BAKER & TAYLOR ADULT PRINT 307.35
2806.65100 DEMCO, INC.OFFICE SUPPLIES 42.42
2806.65641 MIDWEST TAPE ADULT AV 14.99
2806.65641 MIDWEST TAPE ADULT AV 10.99
2806.65641 MIDWEST TAPE ADULT AV 19.98
2806.65641 MIDWEST TAPE ADULT AV 31.99
2806.65641 MIDWEST TAPE ADULT AV 18.39
2806.62506 NORTHWESTERN UNIVERSITY WORK- WORK-STUDY STUDENTS 632.26
2806.65641 RANDOM HOUSE INC ADULT AV 67.50
2806.65641 RANDOM HOUSE INC ADULT AV 50.40
39
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2806.65641 RANDOM HOUSE INC ADULT AV 45.00
2806.65641 RANDOM HOUSE INC ADULT AV 45.00
2806.65641 RECORDED BOOKS INC.ADULT AV 1,921.80
2806.62340 RECORD INFORMATION SERVICES, I MAIN DATABASES 698.00
2806.65635 EBSCO INDUSTRIES, INC. DBA EBS ANNUAL RENEWAL LIST 13,753.61
2806.65630 BAKER & TAYLOR ADULT PRINT 423.41
2806.65630 BAKER & TAYLOR ADULT PRINT 28.50
2806.65630 BAKER & TAYLOR ADULT PRINT 35.24
2806.65630 BAKER & TAYLOR ADULT PRINT 14.92
2806.65641 BAKER & TAYLOR ADULT AV 47.75
2806.65641 BAKER & TAYLOR ADULT AV 53.47
2806.65641 BAKER & TAYLOR ADULT AV 10.18
2806.65641 BAKER & TAYLOR ADULT AV 29.39
2806.65641 BAKER & TAYLOR ADULT AV 128.55
2806.65635 EBSCO INDUSTRIES, INC. DBA EBS ANNUAL RENEWAL LIST 1,692.61
2806.65630 BAKER & TAYLOR ADULT PRINT 46.21
2806.65630 BAKER & TAYLOR ADULT PRINT 15.14
2806.65641 BAKER & TAYLOR ADULT/JUV AV 36.71
39,573.02
2820 CIRCULATION
2820.52610 UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES 268.50
2820.62506 NORTHWESTERN UNIVERSITY WORK- WORK-STUDY STUDENTS 859.21
1,127.71
2835 TECHNICAL SERVICES
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 801.35
801.35
2840 MAINTENANCE
2840.65040 LAPORT INC FY2011 P.O. JANITORIAL 681.15
2840.65050 NORTH SHORE ELECTRICAL SUPPLY SYL F032/730/ECO32 WATT 3,462.60
2840.64015 NICOR 0632 MONTHLY CHARGES 310.73
2840.62235 FINK SAFE & LOCK COMPANY OFFICE EQUIPMENT MAINTENANCE 138.00
2840.62225 CINTAS #769 MAT SERVICE 57.69
2840.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 6,855.00
2840.62225 SCHINDLER ELEVATOR CORP BUILDING MAINT. SERVICES 541.79
12,046.96
2845 ADMINISTRATION
2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 52.86
2845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX-OCT. 2011 246.00
2845.62210 PRINTED WORD, THE PRINTING 119.00
2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 48.66
2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 81.90
2845.61010 HILTON ORRINGTON/EVANSTON HOUSING LIBRARY DIRECTOR 163.44
711.86
3015 COMMUNICATION & MARKETING SRVS
3015.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 412.50
3015.62210 RIPON COMMUNITY PRINTERS PRINT BIND DELIVER 34,500 15,870.44
16,282.94
40
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3025 PARK UTILITIES
3025.64005 COMED MONTHLY CHARGES 31.31
3025.64015 NICOR 0632 MONTHLY CHARGES 17.15
3025.64015 NICOR 0632 MONTHLY CHARGES 23.61
3025.64015 NICOR 0632 MONTHLY CHARGES 75.92
3025.64015 NICOR 0632 MONTHLY CHARGES 39.41
3025.64015 NICOR 0632 MONTHLY CHARGES 63.66
3025.64005 COMED MONTHLY CHARGES 45.58
3025.64005 COMED MONTHLY CHARGES 201.83
3025.64005 COMED MONTHLY CHARGES 26.36
3025.64005 COMED MONTHLY CHARGES 36.60
3025.64005 COMED MONTHLY CHARGES 48.97
3025.64005 COMED MONTHLY CHARGES 17.83
3025.64005 COMED MONTHLY CHARGES 79.88
3025.64005 COMED MONTHLY CHARGES 928.48
3025.64005 COMED MONTHLY CHARGES 178.44
3025.64005 COMED MONTHLY CHARGES 51.86
3025.64005 COMED MONTHLY CHARGES 34.99
3025.64005 COMED MONTHLY CHARGES 74.49
3025.64005 COMED MONTHLY CHARGES 42.82
3025.64005 COMED MONTHLY CHARGES 221.49
3025.64005 COMED MONTHLY CHARGES 44.50
3025.64005 COMED MONTHLY CHARGES 643.81
3025.64005 COMED MONTHLY CHARGES 93.34
3025.64005 COMED MONTHLY CHARGES 19.39
3025.64005 COMED MONTHLY CHARGES 162.13
3025.64005 COMED MONTHLY CHARGES 38.90
3025.64005 COMED MONTHLY CHARGES 115.14
3025.64005 COMED MONTHLY CHARGES 16.79
3025.64005 COMED MONTHLY CHARGES 28.12
3025.64005 COMED MONTHLY CHARGES 16.79
3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,472.06
3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 167.66
3025.64005 COMED MONTHLY CHARGES 45.74
3025.64005 COMED MONTHLY CHARGES 97.68
3025.64005 COMED MONTHLY CHARGES 18.35
3025.64015 NICOR 0632 MONTHLY CHARGES 38.53
3025.64015 NICOR 0632 MONTHLY CHARGES 30.76
5,290.37
3030 CROWN COMMUNITY CENTER
3030.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 404.38
3030.64015 NICOR 0632 MONTHLY CHARGES 103.02
3030.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,630.53
3030.62505 VAN DER KARR, MICHELLE A.SWING DANCE INSTRUCTOR 60.00
3030.62505 FIEBIG, ESTHER YOUTH DANCE INSTRUCTOR 180.00
3030.62505 LOCKETT, LAMAR ADULT DANCE INSTRUCTOR 60.00
3,437.93
3035 CHANDLER COMMUNITY CENTER
3035.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 28.36
41
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3035.65110 PRIME TIME SPORTS & ATHLETIC A JERSEYS 6/7 GRADE FLAG FBALL 811.87
3035.62506 NORTHWESTERN UNIVERSITY WORK- WORK STUDY 7/1-9/30 5,565.69
3035.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,131.70
3035.62505 SPORTS ENDEAVORS, INC 2011 VOLLEYBALL INSTRUCTION 1,795.50
3035.65040 LAPORT INC 2011 BLANKET PO JANITORAL 258.82
3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 11.75
3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 36.32
9,640.01
3040 FLEETWOOD JOURDAIN COM CT
3040.64015 NICOR 0632 MONTHLY CHARGES 206.50
3040.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,154.34
3040.65070 HENRICHSEN FIRE & SAFETY FIRE EQUIPMENT MAINTENANCE 111.72
3040.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 562.40
3040.65040 LAPORT INC JANITORIAL SUPPLIES 224.15
3,259.11
3045 FLEETWOOD/JOURDAIN THEATR
3045.65095 ILLINOIS PAPER COMPANY PAPER 201.10
201.10
3050 RECREATION OUTREACH PROGRAM
3050.62490 MIDWEST SERVICE AND INSTALLATI 2011 MAINTENANCE FITNESS 260.00
3050.65110 DYKES, ALEX AFTER SCHOOL ACTIVITY 190.00
3050.65040 LAPORT INC JANITORIAL SUPPLIES 224.00
674.00
3055 LEVY CENTER
3055.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 4,202.36
3055.62245 SCHWARTZ PIANO SERVICE PIANO TUNING X2 240.00
3055.65025 TAGS BAKERY CHILDREN THEATER CAST PARTY 83.00
3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX-OCT. 2011 49.00
3055.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 42.00
3055.61062 ST. MORITZ SECURITY SERVICES, SECURITY FOR PRIVATE EVENT 195.00
3055.62505 KREATIVE PARTIES KIDS BDAY PARTY ENTERTAINMENT 225.00
3055.62511 CLOWNING AROUND ENTERTAINMENT PARTY ENTERTAINMENT 175.00
3055.65040 LAPORT INC 2011 BLANKET PO JANITORAL 463.43
3055.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 62.10
3055.62205 EVANSTON ROUND TABLE LLC CHILDRENS THEATER AD 302.00
3055.62505 CONNELLY'S ACADEMY 2011 BLANKET PO MARTIAL ARTS 4,155.00
3055.62245 MIDWEST SERVICE AND INSTALLATI FITNESS EQUIP MAINTENANCE 140.00
3055.65110 SYNERGY SOFTWARE TECHNOLOGIES, OMBUDSMNGR SOFTWARE RENEWAL 1,496.00
11,829.89
3080 BEACHES
3080.65110 PORT SUPPLY BOAT REPAIR PARTS 54.14
3080.65110 PORT SUPPLY BOAT REPAIR - PARTS 50.39
3080.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 116.03
3080.64015 NICOR 0632 MONTHLY CHARGES 118.42
338.98
3085 RECREATION FACILITY MAINT
3085.65055 CONSERV FS WOOD SNOW FENCE 1,081.50
42
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3085.65110 JOHN DEERE LANDSCAPES FIELD MARKING PAINT 340.58
1,422.08
3095 CROWN ICE RINK
3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06
3095.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 7,891.58
3095.65110 SCHELL SCENIC STUDIO, INC BACK DROP FOR ICE SHOW 530.00
3095.65095 ILLINOIS PAPER COMPANY PAPER 225.60
3095.65050 GROVER WELDING COMPANY ZAMBONI MAINT.100.00
3095.64015 NICOR 0632 MONTHLY CHARGES 309.05
9,089.29
3100 SPORTS LEAGUES
3100.62508 GILL, STEVE UMPIRE FEES 240.00
3100.62508 DANIELS, GARRY UMPRE AND ASSIGNMENT FEES 323.00
3100.62508 BROOKS, MARVIN UMPIRE FEES 150.00
713.00
3110 TENNIS
3110.62505 E-TOWN TENNIS 2011 BLANKET PO FOR TENNIS 4,592.10
4,592.10
3205 COMMUNITY RELATIONS
3205.62490 SMITS FARMS LINK VOUCHER REIMBURSEMENT 8.00
3205.62490 ELKO'S PRODUCE AND GREENHOUSE LINK VOUCHER REIMBURSEMENT 59.00
3205.62490 DONGVILLO FARM LINK VOUCHER REIMBURSEMENT 26.00
3205.62490 GREAT HARVEST BREAD CO.LINK VOUCHER REIMBURSEMENT 115.00
3205.62490 RIVER VALLEY RANCH LINK VOUCHER REIMBURSEMENT 177.00
3205.62490 LAKE BREEZE ORGANICS LINK VOUCHER REIMBURSEMENT 176.00
3205.62490 SEMEL, STEPHANIE TOW REFUND 185.00
3205.62490 ORGANIC PASTURES LINK VOUCHER REIMBURSEMENT 5.00
3205.62490 TRADERS POINT CREAMERY LINK VOUCHER REIMBURSEMENT 31.00
3205.62490 NICHOLS FARM LINK VOUCHER REIMBURSEMENT 248.00
3205.62490 NEW WORLD BAGEL CO. DBA BAGEL LINK VOUCHER REIMBURSEMENT 45.00
3205.62490 DENNY'S ACRES LINK VOUCHER REIMBURSEMENT 30.00
3205.62490 HENRY'S FARM LINK VOUCHER REIMBURSEMENT 753.00
3205.62490 BENNISONS BAKERIES LINK VOUCHER REIMBURSEMENT 16.00
3205.62490 M AND D FARMS LINK VOUCHER REIMBURSEMENT 79.00
3205.62490 BRUNKOW CHEESE LINK VOUCHER REIMBURSEMENT 21.00
3205.62490 NOFFKE FAMILY FARM LINK VOUCHER REIMBURSEMENT 118.00
3205.62490 GENEVA LAKES PRODUCE LINK VOUCHER REIMBURSEMENT 59.00
3205.62490 GAST, ED LINK VOUCHER REIMBURSEMENT 236.00
3205.62490 LYON'S FARM LINK VOUCHER REIMBURSEMENT 112.00
3205.62490 HEARTLAND MEATS LINK VOUCHER REIMBURSEMENT 369.00
3205.62490 K & K FARM'S LINK VOUCHER REIMBURSEMENT 75.00
3205.62490 D & H FARMS LINK VOUCHER REIMBURSEMENT 38.00
3205.62490 TOMATO MOUNTAIN FARM LINK VOUCHER REIMBURSEMENT 37.00
3205.62490 GREEN ACRES LINK VOUCHER REIMBURSEMENT 142.00
3205.62490 TERESA'S FRUIT AND HERBS LINK VOUCHER REIMBURSEMENT 88.00
3205.62490 J.W. MORLOCK AND GIRLS LINK VOUCHER REIMBURSEMENT 57.00
3205.62490 K.V. STOVER AND SON LINK VOUCHER REIMBURSEMENT 326.00
3205.62490 IRON CREEK FARM LINK VOUCHER REIMBURSEMENT 28.00
43
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3205.62490 ZELDENRUST FARM LINK VOUCHER REIMBURSEMENT 104.00
3205.62490 KINNIKINNICK FARM LINK VOUCHER REIMBURSEMENT 48.00
3205.62490 FIRST, JON LINK VOUCHER REIMBURSEMENT 97.00
3205.62490 OLD TOWN OIL LINK VOUCHER REIMBURSEMENT 15.00
3205.62490 SEEDLING LINK VOUCHER REIMBURSEMENT 29.00
3205.62490 HOUSE OF RENTAL FARMERS MARKET RENTAL 110.00
3205.62490 ACTOR'S GYMNASIUM 50/50 AGREEMENT EMPLOYMENT 4,217.00
3205.62490 SALVATION ARMY 50/50 AGREEMENT EMPLOYMENT 3,360.00
3205.62490 MCGAW YMCA PMNT 50/50 AGREEMENT YMCA 4,137.00
15,776.00
3210 COMMISSION ON AGING
3210.62360 ILLINOIS ASSOCIATION OF LONG T IALTCO MEMBERSHIP A. THOMPSON 60.00
3210.65025 TAGS BAKERY COMMISSION ON AGING MEETING 14.40
74.40
3505 PARKS & FORESTRY GENERAL SUP
3505.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 54.69
54.69
3510 HORTICULTURAL MAINTENANCE
3510.62195 BRICKMAN GROUP LTD LLC ANNUAL MAINT. FOUNTAIN SQ. BED 3,675.00
3510.62195 BRICKMAN GROUP LTD LLC ANNUAL MAINT. METRA STATION 2,800.00
3510.62199 CONSERV FS WOOD SNOW FENCE/METAL POST 1,108.12
3510.65055 REESE RECREATION PRODUCTS FIBERFLEX WOOD FIBER SAFETY 8,050.00
3510.65070 REINDERS, INC.DRIVE ASSEMBLY 607.95
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2011 LANDSCAPE MAINTENANCE 555.75
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2011 LANDSCAPE MAINTENANCE 551.50
3510.65050 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 80.26
3510.62195 REESE RECREATION PRODUCTS DELIVERY CHARGE 1,950.00
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2011 LANDSCAPE MAINTENANCE 394.75
19,773.33
3515 PARKWAY TREE MAINTENANCE
3515.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 18.03
18.03
3520 DUTCH ELM DISEASE CONTROL
3520.62415 GLENWOOD TREE EXPERTS TREE REMOVALS 720.00
3520.62415 GLENWOOD TREE EXPERTS TREE REMOVALS 820.00
3520.62415 JOHNSON TREE EXPERTS TREE REMOVALS 325.00
3520.62415 FROST, SKIP FENCE REPAIR-FELLED TREE 1,640.00
3,505.00
3530 PRIVATE ELM TREE INSURANCE
3530.62385 GLENWOOD TREE EXPERTS TREE REMOVALS 5,360.00
5,360.00
3605 ECOLOGY CENTER
3605.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 373.36
3605.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 56.75
3605.64005 COMED MONTHLY CHARGES 28.32
3605.64015 NICOR 0632 MONTHLY CHARGES 37.94
496.37
44
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3705 ARTS COUNCIL G&A
3705.62506 NORTHWESTERN UNIVERSITY WORK- PAYMENT FOR WORK STUDY 847.02
847.02
3706 NCAP- NOYES CULTURAL FUND
3706.62665 RENOVO STRING ORCHESTRA GEN OPERATING GRANT PER AGRMNT 325.00
325.00
3707 NCAP-PUBLIC ART
3707.62506 NORTHWESTERN UNIVERSITY WORK- PAYMENT FOR WORK STUDY 117.56
117.56
3710 NOYES CULTURAL ARTS CTR
3710.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,485.61
3710.62495 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 33.25
3710.64015 NICOR 0632 MONTHLY CHARGES 252.69
1,771.55
3720 CULTURAL ARTS PROGRAMS
3720.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 8.44
3720.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 6.00
3720.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 26.98
41.42
3723 NCAP - ARTS CAMP
3723.62506 NORTHWESTERN UNIVERSITY WORK- PAYMENT FOR WORK STUDY 2,262.84
3723.62511 MALCOM, AMY SHAKESPEARE WKSHP INSTRUCTION 50.00
2,312.84
3733 NCAP - STARLIGHT CONCERTS
3733.62506 NORTHWESTERN UNIVERSITY WORK- PAYMENT FOR WORK STUDY 398.77
398.77
3805 FACILITIES ADMINISTRATION
3805.65095 OFFICE DEPOT OFFICE SUPPLIES 15.93
3805.62360 PIONEER PRESS SUBSCRIPTION 40.00
3805.64005 COMED MONTHLY CHARGES 180.45
3805.64005 COMED MONTHLY CHARGES 167.60
3805.62509 DEAN EVANS & ASSOCIATES INC EMS SOFTWARE ANNUAL 1,994.00
2,397.98
3806 CIVIC CENTER SERVICES
3806.65040 MARK VEND COMPANY PLASTIC SPOONS/FORKS 61.20
3806.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICE 4,330.00
3806.62225 ANDERSON PEST CONTROL PEST CONTROL NOV. 2011 422.00
3806.62225 DUSTCATCHERS, INC.FLOOR MATS FOR 209.00
3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 60.55
3806.64015 NICOR 0632 MONTHLY CHARGES 310.47
5,393.22
3807 CONSTRUCTION AND REPAIRS
3807.65050 EVANSTON GLASS & MIRROR THERMO PANE-DODGE/CHURCH 212.00
3807.65050 EVANSTON GLASS & MIRROR TEMPERED GLASS-GARAGE WINDOW 70.00
3807.65050 SUPREME SHEET METAL WORKS INC. METAL ROOF FLASHING-NB LIBRARY 40.00
322.00
574,243.53
45
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00190 HPRP GRANT FUND
4901 HPRP GRANTS
4901.63160 CONNECTIONS FOR THE HOMELESS HPRP PAYMENT 10,120.60
4901.63159 CONNECTIONS FOR THE HOMELESS HPRP PAYMENT 7,448.75
17,569.35
17,569.35
00195 NEIGHBOR.STABILIZATION PROGRAM
5006 PROGRAM DELIVERY
5006.62205 AMERICAN MARKETING SERVICES, I NSP2 PROGRAM REIMB. ADS 896.97
5006.62205 EVANSTON ROUND TABLE LLC LIVE EVANSTON 1/4 PG. AD 279.00
5006.62205 EVANSTON ROUND TABLE LLC LIVE EVANSTON 1/4 PG. AD-11/9 279.00
1,454.97
1,454.97
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.62295 DRAKE, BRIAN TRAVEL IPSTA CONF. SPRINGFIELD 238.65
5150.62509 IRON MOUNTAIN OSDP BLANKET P.O. FOR OFF-SITE DATA 282.86
5150.64505 AT & T 8100 MONTHLY CHARGES 146.47
5150.65625 MOTOROLA SOLUTIONS, INC.QUANTAR/QUANTRO FAMILY MOD 15,413.00
5150.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 2,698.71
5150.64505 AT & T 8100 MONTHLY CHARGES 185.25
5150.64505 AT & T MONTHLY CHARGES 6,231.77
5150.65625 SUNGARD PUBLIC SECTOR, INC.TRAINING TRAVEL EXPENSES 7,019.52
32,216.23
32,216.23
00215 CDBG FUND
5170 PUBLIC IMPROVEMENTS
5170.62830 CLAUSS BROTHERS, INC.TWIGGS PARK RENOVATIONS 55,659.20
55,659.20
5220 CDBG ADMINISTRATION
5220.65095 OFFICE DEPOT BLANKET PO FY 2011 CDBG 202.00
202.00
5240 PUBLIC SERVICES
5240.62939 HEARTWOOD CENTER FOR BODY MIND *VOID CHECK #383824 10,000.00-
5240.63125 OPEN STUDIO PROJECT ART & ACTION FOR AT-RISK YOUTH 3,480.00
5240.62939 HEARTWOOD CENTER FOR BODY MIND *GRANT-JOB TRAINING CHECK #38324 10,000.00
5240.57030 FAMILY FOCUS INC.TEEN PROGRAM BLOCK GRANT 8,697.00
5240.62939 HEARTWOOD FOUNDATION AS AGENT *REPLACES CHECK 383824 10,000.00
5240.62939 HEARTWOOD FOUNDATION AS AGENT JOB TRAINING PROGRAM 15,000.00
37,177.00
5260 ECONOMIC DEVELOPMENT
5260.62966 TECHNOLOGY INNOVATION CENTER/ BUSN. OWNERSHIP INITIATIVE 12,500.00
12,500.00
5276 DISPOSITION
5276.62961 COMED MONTHLY CHARGES 30.63
30.63
46
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
105,568.83
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.65535 PHOENIX CONSTRUCTION COMPANY O SF1 014-11 330 ASBURY 10,400.00
5280.65525 SHERWIN-WILLIAMS PAINT SUPPLIES 399.51
5280.65525 LEMOI HARDWARE PAINT SUPPLIES 324.71
11,124.22
11,124.22
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62659 CHICAGO'S NORTH SHORE CONVENTI ANNUAL CONTRIBUTION 32,781.81
5300.65095 OFFICE DEPOT BLANKET PO FY 2011 ECON DEVEL 89.28
5300.65522 LANDSCAPE CONCEPTS MANAGEMENT, SEASONAL COLOR CONTAINERS 1,860.00
5300.62660 PROPERTY INSIGHT SPECIAL SEARCH SERV.90.00
5300.62660 PROPERTY INSIGHT SPECIAL SEARCH SERV.115.00
5300.65522 MCAULIFF, STEVEN *WINDOW COVERNG 623-627 HOWARD 450.00
5300.62185 KANE, MCKENNA AND ASSOCIATES, DOCUMENTATION PREP/REVIEW 2,537.50
5300.62185 KANE, MCKENNA AND ASSOCIATES, DOCUMENTATION PREP/REVIEW 837.50
5300.62185 KANE, MCKENNA AND ASSOCIATES, DOCUMENTATION PREP/REVIEW 1,012.50
5300.62185 KANE, MCKENNA AND ASSOCIATES, DOCUMENTATION PREP/REVIEW 2,825.00
5300.62185 KANE, MCKENNA AND ASSOCIATES, DOCUMENTATION PREP/REVIEW 877.50
5300.62185 KANE, MCKENNA AND ASSOCIATES, DOCUMENTATION PREP/REVIEW 3,100.00
5300.62185 KANE, MCKENNA AND ASSOCIATES, FINANCIAL PROJECTION 262.50
46,838.59
46,838.59
00240 HOME FUND
5430 HOME FUND
5430.62295 POOLE, MARY ELLEN REIMB. HOUSING ACTION CONF.37.76
37.76
37.76
00300 WASHINGTON NATL TIF DEBT SERV
5476 CAPITAL PROJ.-WASHINGTON TIF
5476.62216 KRIVANEK & BREAUX/ART & DESIGN FINALIST HONORARIUM 1,000.00
1,000.00
1,000.00
00320 DEBT SERVICE FUND
5707 2007 BONDS
5707.62350 WELLS FARGO BANK PAYING AGENT - SERIES 2007 250.00
250.00
250.00
00330 HOWARD RIDGE TIF
5860 HOWARD RIDGE TIF
5860.65511 VALUE REMODELING DEBRIS REMOVALS HOWARD TIF 3,950.00
5860.64015 NICOR 0632 MONTHLY CHARGES 77.43
5860.64015 NICOR 0632 MONTHLY CHARGES 90.44
47
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4,117.87
4,117.87
00335 WEST EVANSTON
5870 WEST EVANSTON TIF
5870.65515 IMPACTOR P & P DEMO, SEEDING 1708-1710 DARROW 18,275.00
18,275.00
18,275.00
00415 CAPITAL IMPROVEMENTS FUND
415169 CIVIC CTR HVAC
415169.62101 MCGUIRE IGLESKI & ASSOCIATES ROOF PROFESSIONAL SERVICES 5,117.50
5,117.50
415175 CIVIC CTR RENOVATIONS
415175.65510 OEC BUSINESS INTERIORS, INC.DELIVER STORAGE CABINET 2,542.16
415175.65510 OEC BUSINESS INTERIORS, INC.SUPPLY & INSTALL FURNITURE 3,530.46
6,072.62
415227 SERV. CTR- LOCKER ROOM RENOVAT
415227.62135 BEHLES & BEHLES SERVICE CTR LOCKER ROOM 2,123.50
2,123.50
415410 JAMES PARK PAVEMENT REPAIRS
415410.65653 CLAUSS BROTHERS, INC.BID #12-62 JAMES PARK 1,503.00
1,503.00
415413 EVAN ART CTR -FLAT ROOF REPLAC
415413.65510 L. MARSHALL ROOFING AND SHEET PROVIDE ROOF REPLACEMENT 19,960.00
19,960.00
415512 EECBGRANT-INTERIOR LIGHT CH/EC
415512.65510 L. MARSHALL ROOFING AND SHEET PROVIDE ROOF REPAIRS 6,310.00
6,310.00
415555 CROWN CENTER STUDY
415555.62135 JENKINS & HOGIN, LLP PROFESSIONAL COUNSEL SERVICES 107.50
107.50
415721 FIRING RANGE UPGRADE
415721.65050 MECHANICAL CONCEPTS OF ILLINOI FIRE RANGE REPAIRS 7,260.34
7,260.34
416028 TRAFFIC SIGNAL& ST.LIGHT MAINT
416028.65515 MARK IT CORPORATION 2011 FALL STRIPING PROGRAM 19,129.38
19,129.38
416137 1817 CHURCH STREET
416137.65510 CHICAGO SCAFFOLDING, INC.CANOPY RENTAL 1817 CHURCH 245.00
245.00
416138 2011 PARKING REPAIR PROJECTS
416138.62225 BULLEY & ANDREWS, LLC COMPREHENSIVE PARKING 657,464.60
657,464.60
725,293.44
00420 SPEC ASSESS CAP PROJECT FUND
48
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
6365 SPECIAL ASSESSMENT
6365.65515 D' LAND CONSTRUCTION LLC 2011 BLOCK CURB, SIDEWALK, ADA 127,567.64
6365.65515 A LAMP CONCRETE CONTRACTORS, I 2011 ALLEY PAVING PROJECT 9,423.25
6365.65515 A LAMP CONCRETE CONTRACTORS, I 2011 ALLEY PAVING PROJECT 34,674.12
6365.65515 A LAMP CONCRETE CONTRACTORS, I 2011 ALLEY PAVING PROJECT 56,823.30
228,488.31
228,488.31
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.62431 GARDA CL GREAT LAKES, INC.DEPOSIT SERVICES 1,210.00
7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 2,462.50
3,672.50
7015 PARKING LOTS & METERS
7015.62230 REVCON TECHNOLOGIES, INC.REPAIR EQUIPMENT 465.50
7015.65070 IPS GROUP, INC.CREDIT CARD EQUIPMENT FEES 385.90
7015.62375 GTC MAIN STREET, INC.PROPERTY RENTAL 9,031.59
7015.62375 CHICAGO TRANSIT AUTHORITY RENT BENSON STREET PERIOD 12 990.00
7015.68205 SIR SPEEDY PRINTING PRINTING 75.00
7015.62375 CHICAGO TRANSIT AUTHORITY RENT-BENSON CHURCH UNIVERSITY 990.00
7015.53500 COOK COUNTY COLLECTOR *PARKING TAX-OCT. 2011 240.00
7015.62230 BIOTEK CORPORATION 6 PALLETS (49 BAGS) SNO-N-ICE 5,628.15
7015.65070 GRAINGER, INC., W.W.EQUIPMENT 642.60
7015.62375 MCGAW YMCA 3RD QRT. PARKING METER 3,094.31
21,543.05
7025 CHURCH STREET GARAGE
7025.62509 REVCON TECHNOLOGIES, INC.REVCON MAINTENACE AGREEMENT 2,650.00
7025.53500 COOK COUNTY COLLECTOR *PARKING TAX-OCT. 2011 1,075.50
7025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,812.39
7025.64505 CALL ONE COMMUNICATION CHARGES 933.48
7,471.37
7036 SHERMAN GARAGE
7036.53500 COOK COUNTY COLLECTOR *PARKING TAX-OCT. 2011 4,627.00
7036.62660 INLAND AMERICAN RETAIL MANAGEM MAINTENANCE-SHERMAN PLAZA 7,016.41
7036.62509 ROYAL ELECTRIC & ALARM SERVICE ALARM REPAIRS 1,790.00
7036.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 11,064.06
7036.64505 CALL ONE COMMUNICATION CHARGES 1,782.91
7036.64505 AT & T MONTHLY CHARGES 100.76
7036.53515 VEPACHEDU, S.ACCESS CARD REFUND 25.00
7036.53515 TANG, DIANA O.ACCESS CARD REFUND 25.00
7036.53515 SAMPSON, PHILIP ACCESS CARD REFUND 25.00
7036.53515 RYNES, AMBER ACCESS CARD REFUND 25.00
7036.53515 RENTENA, MICHELLE ACCESS CARD REFUND 25.00
7036.53515 NELSON, SHONDA ACCESS CARD REFUND 25.00
7036.53515 MARUYAMA, DEAN ACCESS CARD REFUND 25.00
7036.53515 KAUFMAN, GARY ACCESS CARD REFUDN 25.00
7036.53515 JHAMB, SHABINA ACCESS CARD REFUND 25.00
7036.53515 HAN, LANSHAN ACCESS CARD REFUND 25.00
7036.62509 REVCON TECHNOLOGIES, INC. MAINTENANCE AGREEMENT 7,510.00
49
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7036.53515 BATKA, MICHAEL ACCESS CARD REFUND 50.00
7036.53515 CATES, HEATHER ACCESS CARD REFUND 25.00
7036.53515 CCR CORP.ACCESS CARD REFUND 25.00
7036.53515 CROWLEY, JOE ACCESS CARD REFUND 25.00
7036.53515 GHAZIANI, ALMAS ACCESS CARD REFUND 25.00
34,291.14
7037 MAPLE GARAGE
7037.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 5,458.42
7037.53515 GEHRLS, JODI ACCESS CARD REFUND 25.00
7037.62509 ROYAL ELECTRIC & ALARM SERVICE SERVICE CALL-REPAIR 784.00
7037.64505 CALL ONE COMMUNICATION CHARGES 1,514.21
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX-OCT. 2011 3,270.50
7037.53515 ANDERSON, EMILY ACCESS CARD REFUND 25.00
7037.62509 REVCON TECHNOLOGIES, INC.REVCON MAINTENANCE AGREEMENT 5,036.00
7037.53515 CARTER, DEVIN ACCESS CARD REFUND 25.00
7037.53515 BULLE, MOHAMED ACCESS CARD REFUND 25.00
7037.53515 VILLAR, BEATRICE ACCESS CARD REFUND 25.00
7037.53515 APASTU, CHRISTINA ACCESS CARD REFUND 25.00
7037.53515 RANK, JASON ACCESS CARD REFUND 25.00
7037.53515 TERRENGUI, DEBORA ACCESS CARD REFUND 25.00
16,263.13
83,241.19
00510 WATER FUND
510 WATER FUND
510.22700 HUTCHINSON, ESTHER REFUND OVERPMNT WATER BILL 63.04
510.2270 JANG, SUYUNG REFUND OVERPMNT WATER BILL 110.08
510.12200 NORTHWEST WATER COMMISSION WHOLESALE WATER CONTRACT 232,896.03
510.22700 GREAT STREET PROPERTIES REFUND OVERPYMNT WATER BILL 887.10
510.22700 HUTCHINSON, ESTHER REFUND OVERPMNT WATER BILL 26.72
510.22700 MARTIN, FRANK REFUND OVERPMNT WATER BILL 263.18
234,246.15 7100 WATER GENERAL SUPPORT
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 173.19
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 51.90
7100.56140 ILLINOIS DEPT OF REVENUE *SALES TAX-OCT. 2011 65.00
7100.65070 AUTOMATION ENGINEERING LTD. SCADA Maintanence 266.20
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 65.27
7100.62375 FEDERAL EXPRESS CORP.SHIPPING 86.22
7100.62315 FEDERAL EXPRESS CORP.SHIPPING 40.65
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 106.15
854.58
7105 PUMPING
7105.64505 CALL ONE COMMUNICATION CHARGES 128.37
7105.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 55,195.83
55,324.20
7110 FILTRATION
7110.65015 JCI JONES CHEMICALS INC LIQUID CHLORINE -TON CONTAINER 2,940.00
50
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7110.65030 PRISTINE WATER SOLUTIONS, INC. BLENDED ORTHO-POLYPHOSPHATE 19,228.23
7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 155.00
7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 40.00
7110.65015 JCI JONES CHEMICALS INC LIQUID CHLORINE 150 LB CYLINDR 150.00
7110.65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUORSILIC ACID 15,563.20
7110.62420 METROPOLITAN WATER RECLAIMATIO MWRD Sludge Disposal 30,095.82
68,172.25
7115 DISTRIBUTION
7115.65055 MID AMERICAN WATER OF WAUCONDA 6"X12" SS REPAIR CLAMP 345.40
7115.65055 MID AMERICAN WATER OF WAUCONDA 8"X15" SS REPAIR CLAMP 464.25
7115.65055 MID AMERICAN WATER OF WAUCONDA 8"X12" SS REPAIR CLAMP 406.15
7115.65055 MID AMERICAN WATER OF WAUCONDA 4"X24" SS REPAIR CLAMP 258.66
7115.65055 HD SUPPLY WATERWORKS FIRE HYDRANTS - BID 12-15 11,202.00
7115.65055 HD SUPPLY WATERWORKS 6" CUT-IN SLEEVES 1,564.75
7115.65055 HD SUPPLY WATERWORKS 5.25" VALVE BOX LID M/WATER 235.00
7115.65055 HD SUPPLY WATERWORKS 5.25" VALVE BOX TOP SECTION 1,199.00
7115.65055 HD SUPPLY WATERWORKS 5.25" VALVE BOX BOTTOM SECTION 684.75
7115.65055 MID AMERICAN WATER OF WAUCONDA 6"X24" SS REPAIR CLAMP 757.90
7115.65055 MID AMERICAN WATER OF WAUCONDA 6"X15" SS REPAIR CLAMP 382.00
17,499.86
7125 OTHER OPERATIONS
7125.65080 MID AMERICAN WATER OF WAUCONDA 2" FLARE CORPORATION STOP 268.00
7125.65080 MID AMERICAN WATER OF WAUCONDA 2" FLARE CURB-STOP 402.00
7125.65080 MID AMERICAN WATER OF WAUCONDA 6"X1" TAPPING SADDLE 500.00
7125.65080 MID AMERICAN WATER OF WAUCONDA 1.5" SWIVEL FLARE BEND (1/8)800.00
7125.65080 MID AMERICAN WATER OF WAUCONDA GALLON OF PIPE LUBE 16.00
1,986.00
378,020.00
00513 WATER-DEPR, IMPROV & EXTENSION
733048 FILTER REHAB ( #19-#24)
733048.65515 KENO & SONS, CONSTRUCTION 1964 Filter Addition Rehab 303,894.75
303,894.75
733078 SCADA SYSTEM IMPROVEMENTS
733078.62145 CAMP DRESSER & MCKEE INC.EVANSTON WATER UTILITY 2,885.06
2,885.06
306,779.81
7400 SEWER MAINTENANCE
7400.62460 THIRD MILLENNIUM ASSOC REGULAR, PAST DUE & SHUT OFF 634.71
7400.62461 NATIONAL POWER RODDING CORP. SEWER CLEANING/CCTV INSPECTION 566.80
7400.62415 KLF TRUCKING 2011 DEBRIS HAULING & DISPOSAL 2,760.00
3,961.51
4,024.55
51
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.62210 QUARTET COPIES COMPOST GUIDE 1,500.00
7685.62415 GROOT RECYCLING & WASTE SERVIC RESIDENTIAL REFUSE -MARCH 132,765.00
7685.56155 ILLINOIS DEPT OF REVENUE *SALES TAX-OCT. 2011 225.00
7685.68310 WELLS FARGO BANK- SWANCC SWANCC CAPITAL COSTS 7,283.06
7685.62405 WELLS FARGO BANK- SWANCC SWANCC OPERATIONS & MAINT.75,358.79
217,131.85
7690 RESIDENTIAL RECYCLING COL
7690.65020 KOLFF, BRADLEY G.REIMB. SHOE-SEASONAL EMPLOYEE 50.00
50.00
7695 YARD WASTE COLLECTION
7695.62415 THELEN SAND & GRAVEL INC 2011 LEAF HAULING & DISPOSAL 4,800.00
7695.62415 GROOT RECYCLING & WASTE SERVIC YARD WASTE CONTRACT CHANGE 63,674.00
68,474.00
285,655.85
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.64505 CALL ONE COMMUNICATION CHARGES 241.02
7705.65095 OFFICE DEPOT OFFICE SUPPLIES 135.33
7705.65095 OFFICE DEPOT OFFICE SUPPLIES 377.49
753.84
7710 MAJOR MAINTENANCE
7710.65060 CARQUEST EVANSTON FLOOR MATS 21.99
7710.65060 CARQUEST EVANSTON UNIVERSAL PAG OIL 12.86
7710.65060 CARQUEST EVANSTON LITE BULB 9.21
7710.65060 CARQUEST EVANSTON FUEL FILTER 4.89
7710.65060 CHICAGO HARLEY-DAVIDSON OUTSIDE REPAIR 146.46
7710.65060 CHICAGO HARLEY-DAVIDSON RPLACED T-PAK BATTERY 146.46
7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRAKE CHAMBERS 316.71
7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL TANK 308.38
7710.65060 CHICAGO INTERNATIONAL TRUCKS, AXEL SPRING 102.20
7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL TANK 1,092.86
7710.65060 CHICAGO INTERNATIONAL TRUCKS, OIL PAN 488.00
7710.65060 CHICAGO INTERNATIONAL TRUCKS, REAR PINION SEAL 25.30
7710.65060 CHICAGO INTERNATIONAL TRUCKS, HEATER CONTROL 357.85
7710.65060 CHICAGO INTERNATIONAL TRUCKS, OIL HUBCAP 71.28
7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 126.93
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 248.47
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 199.57
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 108.46
7710.62355 CINTAS #769 SHOP MAT SERVICE 141.49
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 141.49
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 141.49
7710.65035 CITY WELDING SALES & SERVICE I WELDING GASES 81.48
7710.65035 COUNTRY GAS CO.FUEL 166.62
7710.65060 CUMBERLAND SERVICENTER SWITCH, BLOWER 9.60
52
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 CUMBERLAND SERVICENTER SAFETY LANE COUPON 23.00
7710.65060 EVANSTON CAR WASH & DETAIL CEN 8 WASHES 104.00
7710.65060 FREEWAY FORD TRUCK SALES 5 WIPER MOTORS 1,140.35
7710.65060 FREEWAY FORD TRUCK SALES 4 HEATER MOTORS 607.12
7710.65060 FREEWAY FORD TRUCK SALES HEATER CORE 89.32
7710.65060 FREEWAY FORD TRUCK SALES FUEL PUMP 151.85
7710.65060 FREEWAY FORD TRUCK SALES FUEL TANK ASSYM.1,363.22
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC VEHICLE LIGHTING 46.02
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC LIGHTING 28.12
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC REPAIR VEH. #312 2,049.75
7710.65060 GOLF MILL FORD ECM BRACKET 86.00
7710.65060 GOLF MILL FORD SHOCK ABSORBER 49.96
7710.65060 GOLF MILL FORD BRAKE PARTS 290.27
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 146.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 136.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 132.00
7710.65060 STANDARD EQUIPMENT COMPANY PEL STRIP BROOM 616.78
7710.65060 STANDARD EQUIPMENT COMPANY DIRT SHOES 164.78
7710.65060 STANDARD EQUIPMENT COMPANY DIRT SHOES 70.62
7710.65060 STANDARD EQUIPMENT COMPANY HARDWARE 21.38
7710.65060 SUNNYSIDE PARTS WAREHOUSE CORE RETURN 40.00-
7710.65060 SUNNYSIDE PARTS WAREHOUSE STARTER 176.50
7710.65060 SUNNYSIDE PARTS WAREHOUSE LUG NUTS-WRANGLERS 48.00
7710.65060 SUNNYSIDE PARTS WAREHOUSE SWITCH 167.97
7710.65060 VERMEER MIDWEST OUTSIDE REPAIR-CLUTCH ASSYM.1,074.64
7710.65060 WENTWORTH TIRE SERVICE 8 NEW TIRES 876.60
7710.65065 WENTWORTH TIRE SERVICE 4 TIRES 368.48
7710.65060 WEST SIDE TRACTOR OUTSIDE REPAIR 1,547.33
7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 28,619.25
7710.65035 WORLD FUEL SERVICES, INC./TEXO NL GASOHOL 25,612.82
7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTION & REPAIR 1,951.40
7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTION & REPAIR 4,185.28
7710.65015 1ST AYD CORP.WINDSHIELD WASHER SOLVENT 343.65
7710.65060 1ST AYD CORP.RETURN DRIVERS GLOVES 58.62-
7710.65060 A & A TRANSMISSION CORP.HEATING/AIR COND. FLUSH 989.27
7710.65060 AETNA TRUCK PARTS, INC.HYDROL. FITTINGS 51.72
7710.65060 AETNA TRUCK PARTS, INC.LIGHT LENSES 13.74
7710.65060 AETNA TRUCK PARTS, INC.FILTERS 85.72
7710.65060 AETNA TRUCK PARTS, INC.HYDROL. FITTINGS 252.52
7710.65060 AETNA TRUCK PARTS, INC.FILTERS 175.29
7710.65060 AETNA TRUCK PARTS, INC.CUTTING/GRINDING WHEEL 88.28
7710.65060 AETNA TRUCK PARTS, INC.PARTS/DESICCANT KIT 527.01
7710.65060 AETNA TRUCK PARTS, INC.SOLENOIDS 94.00
7710.65060 CARQUEST EVANSTON HYDRAULIC FITTINGS 559.60
7710.65060 CARQUEST EVANSTON HOSE CLAMPS 42.40
7710.65060 CARQUEST EVANSTON AIR FILTER 24.54
7710.65060 CARQUEST EVANSTON MARKER LIGHT ASSYM.22.08
7710.65060 CARQUEST EVANSTON REMAN ALTERNATOR 245.90
7710.65060 CARQUEST EVANSTON SWITCH-HEADLIGHT 30.30
7710.65060 CARQUEST EVANSTON PARTS 76.26
53
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 CARQUEST EVANSTON TRANS FILTER KIT 22.39
7710.65060 CARQUEST EVANSTON BRAKE PAD CERAMIC 40.03
7710.65060 CARQUEST EVANSTON TRANS FILTER KIT 22.39
7710.65060 CARQUEST EVANSTON RETURN TRANS FILTER KIT 22.39-
7710.65060 CARQUEST EVANSTON HEATER HOSE 38.50
7710.65060 CARQUEST EVANSTON BRAKE PARTS 400.70
7710.65060 CARQUEST EVANSTON BRAKE PARTS 196.21
7710.65060 CARQUEST EVANSTON BRAKE PARTS 139.56
7710.65060 CARQUEST EVANSTON AIR FILTER 5.89
7710.65060 CARQUEST EVANSTON FITTINGS 32.11
7710.65060 CARQUEST EVANSTON RETURN REMAN ALTERNATOR 77.00-
7710.65060 CARQUEST EVANSTON BALL JOINT LOWER 145.55
7710.65060 CARQUEST EVANSTON HUB ASSEMBLY 256.95
7710.65060 CARQUEST EVANSTON SWAY BAR LINK 67.06
7710.65060 CARQUEST EVANSTON FUEL FILTER 5.34
7710.65060 CARQUEST EVANSTON BRAKE LINE 51.18
7710.65060 CARQUEST EVANSTON BRAKE BOOSTER 50.00-
7710.65060 CARQUEST EVANSTON HYDR. HOSE 1,108.80
7710.65060 CARQUEST EVANSTON RELAY 21.34
7710.65060 CARQUEST EVANSTON RADIATOR CAP 4.39
7710.65060 CARQUEST EVANSTON EG OIL FILTER 7.38
7710.65060 CARQUEST EVANSTON COOLANT FILTER 29.32
7710.65060 CARQUEST EVANSTON BRAKE FLUID 32.52
7710.65060 CARQUEST EVANSTON BRAKE FLUID 32.52
7710.65060 GOLF MILL FORD WHEEL/HUB PARTS 141.36
7710.65060 GOLF MILL FORD RIGHT SIDE MIRROR ASSYM.141.40
7710.65060 GOLF MILL FORD WHEEL STUDS/NUTS 78.19
7710.65060 GOLF MILL FORD EGR VALVE 161.54
7710.65060 GOLF MILL FORD WHEEL NUT 3.88
7710.65060 GOLF MILL FORD STARTER MOTOR 285.46
7710.65060 GOLF MILL FORD A/C PARTS 188.97
7710.65060 GOLF MILL FORD 17 BOLTS 37.53
7710.65060 GOLF MILL FORD SHAFT ASSYM.304.96
7710.65060 GOLF MILL FORD HOSE ASSYM.31.58
7710.65060 GOLF MILL FORD CORE EXCHANGE 135.38
7710.65060 GOLF MILL FORD HUBCAP 47.90
7710.65060 GOLF MILL FORD LINK ASSYM.210.80
7710.65060 GOLF MILL FORD BACKING PLATE 36.82
7710.65060 GOLF MILL FORD BLOWER MOTOR 49.84
7710.65060 GOLF MILL FORD ALTERNATOR 454.95
7710.65060 GOLF MILL FORD SENSOR-CARBON DIOXIDE 55.17
7710.65060 GOLF MILL FORD OIL PAN 174.21
7710.65060 GOLF MILL FORD BRAKE PARTS 549.09
7710.65060 GOLF MILL FORD GREASE SEALS 23.08
7710.65060 GOLF MILL FORD V-BELT 27.38
7710.65060 GOLF MILL FORD RETURN WHEEL BOLT 7.44-
7710.65060 GRAINGER, INC., W.W.SHOP FILTERS 60.22
7710.65060 GRAINGER, INC., W.W.CHAIN, STEEL-90 FEET 315.23
7710.65060 GRAINGER, INC., W.W.CHAIN, STEEL-60 FEET 272.93
7710.65060 GROVER WELDING COMPANY U BOLT AXLE REPAIR 227.35
54
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 HAVEY COMMUNICATIONS INC.UNITROL SIREN/SWITCHING SYSTEM 174.90
7710.65060 INLAND POWER GROUP OIL CAP 80.03
7710.65060 INTERSTATE BATTERY OF NORTHERN 3 BATTERIES 311.85
7710.65060 INTERSTATE BATTERY OF NORTHERN 4 BATTERIES 371.80
7710.65060 JENNINGS CHEVROLET AUTO PARTS 39.96
7710.65060 JENNINGS CHEVROLET BRAKE PARTS 1,373.84
7710.65060 LAKE/COOK C.V. JOINTS INC CV JOINT REPAIR 576.00
7710.65060 LAKE/COOK C.V. JOINTS INC AXLE U-JOINT HEAVY DUTY 88.00
7710.65060 LAWSON PRODUCTS, INC.PARTS 100.12
7710.65060 LEMOI HARDWARE BODY CLIPS 6.00
7710.65060 METRO TANK AND PUMP COMPANY FUEL TANK REPAIR 351.00
7710.65060 MIDAS AUTO SERVICE EXPERTS NEW MUFFLER 250.00
7710.65060 P & G KEENE ELECTRICAL STARTER 228.66
7710.65060 PALM PETROLEUM, LLC BULK ANTI-FREEZE 825.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 178.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 311.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 269.61
7710.65065 POMP'S TIRE SERVICE, INC.2 NEW TIRES 822.50
7710.65065 POMP'S TIRE SERVICE, INC.1 NEW TIRE 401.25
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 285.00
7710.65065 POMP'S TIRE SERVICE, INC.NEW TIRE 206.67
7710.65065 POMP'S TIRE SERVICE, INC.RECAP TIRES 386.36
7710.65065 POMP'S TIRE SERVICE, INC.RECAP TIRES 335.67
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 35.00
7710.65060 POWER WASHING PROS.TRUCK WASHES 385.00
7710.65060 R.A. ADAMS ENTERPRISES INC,PLOW PARTS 3,535.00
7710.65060 R.A. ADAMS ENTERPRISES INC,PLOW PARTS 76.75
7710.65060 R.A. ADAMS ENTERPRISES INC,PLOW PLATE CREDIT 76.75-
7710.65060 RG SMITH EQUIPMENT COMPANY OUTSIDE REPAIR 1,408.45
7710.65060 RG SMITH EQUIPMENT COMPANY OUTSIDE REPAIR 2,358.42
7710.65060 RG SMITH EQUIPMENT COMPANY NEW TARP ASSYM.2,358.42
7710.65060 RG SMITH EQUIPMENT COMPANY INSTALL TARP ON TRUCK #612 2,358.42
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO BUMPER ASSYM.648.75
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO HOOD REPAIR 1,192.68
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR 3,465.50
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 136.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 399.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 128.00
112,838.90
113,592.74
00605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
7801.66054 SENIORS CHOICE NOVEMBER PREMIUM 1,634.37
1,634.37
1,634.37
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 NORTHERN TRUST COMPANY *INVESTMENT FEES 3,567.14
55
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/29/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3,567.14
3,567.14
00705 POLICE PENSION FUND
8100 POLICEMEN'S PENSION
8100.61755 SKBA CAPITAL MANAGEMENT *3RD QRT 2011 INVESTMENT FEES 9,499.61
8100.61755 OTTOSEN BRITZ KELLY COOPER AND *LEGAL FEES 5,754.54
8100.61755 GARCIA HAMILTON AND ASSOCIATES *4TH QRT. 2011 INVESTMENT FEES 9,216.11
24,470.26
24,470.26
2,967,464.01
56
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
General
3205.62695 American Charge Service Taxi Cab Coupons payment 18.00
3205.62695 303 Taxi Taxi Cab Coupons payment 1,470.00
3205.62695 Best Taxi Taxi Cab Coupons payment 4,296.00
5,784.00
Home
5440.65535 Brinshore Development LLC NSP2 Real Estate Activities 5,222.81
5440.65535 Sterling Title Services Downpayment Assistance 24,650.00
29,872.81
Insurance
Various Various Casualty Loss 2,084.12
Various Various Casualty Loss 806.80
Various Various Worker's Comp 12,064.87
Various Various Casualty Loss 8,650.94
23,606.73
NSP2
5024.62486 Attorney's Title Guaranty NSP2 Acquisition-Real Estate Close 85,966.41
Various Brinshore Development LLC NSP2 Real Estate Activities 302,392.96
5055.62486 Chicago Title NSP2 Acquisition-Real Estate Close 54,450.00
Various Brinshore Development LLC NSP2 Real Estate Activities 190,876.01
633,685.38
Sewer
7605.68305 IEPA Loan Disbursement Sewer Imp 307,636.02
7622.68305 IEPA Loan Disbursement Sewer Imp 165,695.83
7623.68305 IEPA Loan Disbursement Sewer Imp 291,948.30
7525.68305 IEPA Loan Disbursement Sewer Imp 317,397.49
1,082,677.64
1,775,626.56
Grand Total 4,743,090.57
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11/29/2011
57
For City Council meeting of November 28, 2011 Item A3.1
Business of the City by Motion: Civic Center Fire Pump Upgrade
For Action
To: Honorable Mayor, Members of the City Council and Members
of the Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent of Parks, Forestry & Facilities
Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities
Subject: Contract Award Recommendation for the Civic Center Fire Pump
Upgrade, Bid #12-58
Date: November 28, 2011
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a
contract for the base bid for the Civic Center Fire Pump Upgrade to United States
Alliance Fire Protection, Inc. (USAFP) located at 28427 Ballard, Unit H, Lake Forest,
Illinois 60045 in the total amount of $127,850.
Funding Sources:
FY 2011 CIP #415175: $450,000 (original funding amount)
$149,780 (available funding)
Summary:
The Lorraine H. Morton Civic Center’s (LHMCC) existing fire suppression pump system
is original to the building’s 1977 remodel. System components are aging (annual test
results indicate ongoing performance degradation), beyond their useful life and
exhibiting signs of physical deterioration and failure. Additionally, numerous system
components are not in compliance with current fire code, presenting a variety of
violations and potential failure risks. Failure to maintain a fully functional and code
compliant pump system places the building and its occupants at increased risk in the
event of a fire emergency. As a result, plans have been prepared by a consultant
engineering firm to replace the pump system and bring its components into compliance
with current code requirements.
Memorandum
58
Bids to perform this work were opened and publicly read on November 8, 2011. A total
of three bids were received as follows:
Contractor Address Base Bid
United States Alliance
Fire Protection, Inc.
28427 Ballard, Unit H, Lake Forest,
Illinois 60045 $127,850
Great Lakes Plumbing
and Heating, Co.
4521 W. Diversey Avenue, Chicago,
Illinois 60639 $154,900
Superior Mechanical
Systems, Inc.
7515 Santa Fe Drive, Hodgkins, Illinois
60525 $188,832
Staff recommends award of the base bid to USAFP for the lump sum amount of
$127,850. USAFP is in compliance with the City’s M/W/EBE goals (please see attached
memorandum for additional information). Staff has reviewed references provided for this
contractor with favorable results. One reference from a private commercial company
indicated that USAFP did fantastic work and were always responsive to their project
needs. A second reference from a private commercial company indicated USAFP
“knows what they are doing” and based on the quality of their work has contracted with
USAFP annually to perform yearly maintenance and testing services. Additionally, the
project’s consultant engineer has worked with this contractor in the past with good
results.
A breakdown of project expenditures is as follows:
Item Amount
Original funding account 415175 $450,000
* Expenditures to date -$300,220
Recommended bid award -$127,850
Balance Remaining $21,930
* Expenditures to date represent all FY 2011 CIP expenditures for the Civic Center
including the west entry step reconstruction, exterior tuckpointing, asbestos abatement
and fire pump replacement. Total expenditures / encumbrances to date on the fire pump
project are $9,976.
Work on this project is scheduled to begin in December 2011. The current substantial
completion deadline is March 9, 2012.
-------------------------------------------------------------------------------------
Attachments:
MWEBE Memo
59
Bid No 12-58, Civic Center Fire Pump, M/W/EBE Compliance Approval, USAFP, 11-09-11
To: Stefanie Levine, Assistant Superintendent, Parks, Recreation and
Community Services
From: Lloyd W. Shepard, Business Development Coordinator, Community
& Economic Development Department
Subject: Bid No. 12-58, Civic Center Fire Pump Upgrade, M/W/EBE
Subcontracting Approved, United States Alliance Fire Protection,
Inc. (USAFP)
Date: November 9, 2011
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to
perform no less than 25% of the awarded contract.
The M/W/EBE schedules and supporting documentation submitted by USAFP for the
subject bid have been reviewed in accordance with the City of Evanston Specification for
M/W/EBE Participation. USAFP meets M/W/EBE subcontracting compliance with a
25.0% M/W/EBE participation.
USAFP must also meet interim and final compliance. Interim compliance is achieved
by utilizing the scheduled M/W/EBE subcontractors during the course of the project.
Final compliance is based upon the final amounts paid to the scheduled M/W/EBEs as
determined by all partial and/or final waivers of lien or cancelled checks. Other
documentation could be requested by the City to verify the scheduled firms’ utilization.
USAFP’s total base bid is $127,850.00. Listed below are the scheduled M/W/EBEs.
Name of M/W/EBE Scope of Work Contract
Amount
% MBE WBE EBE
Fullerton Industrial
Supply
1456 Fullerton
avenue
Chicago, IL. 60614
Material Supplier $20,000.00 15.6% X
Profasts, Inc.
24121 W. Theodore
St
Plainfield, IL. 60586
Fire Sprinkler
Contractor
$12,000.00 9.4% X
Memorandum
60
Bid No 12-58, Civic Center Fire Pump, M/W/EBE Compliance Approval, USAFP, 11-09-11
Total M/W/EBE $32,000.00 25.0%
Finally, within 15 calendar days after the Notice to Proceed has been issued to
USAFP, a copy of the subcontract between the M/W/EBEs and USAFP must be
submitted to the Business Development Coordinator, Community & Economic
Development Department. Failure by the prime contractor to submit a copy of the
subcontract could delay payment of progress payments or final payment.
Cc: Jewell Jackson, Purchasing & Contracts Manager
61
For City Council meeting of November 28, 2011 Item A3.2
Business of the City by Motion: Water Treatment Chemical Contracts
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Kevin Lookis, Water Production Superintendent
Subject: Approval of Contracts for Water Treatment Chemicals for
FY 2012 (Bid 12-63)
Date: November 17, 2011
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute contracts
(Bid 12-63) to the following five vendors to supply water treatment chemicals: 1)
USALCO (1120 Middle River Road, Baltimore, MD 21220) in the amount of
$192,330.40 to supply aluminum sulfate, 2) Alexander Chemical Corp (1901 Butterfield
Road, Downers Grove, IL) in the amount of $47,265.00 to supply chlorine, 3) Pennco
(P.O. Box 600, San Felipe, Texas) in the amount of $178,800.00 to supply HFS acid
(fluoride), 4) SNF Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the
amount of $34,800 to supply polymer, and 5) Pristine Water Solutions (1570 Lakeside
Drive, Waukegan, IL) in the amount of $110,725.00 to supply blended phosphate. The
total of these proposed purchases is $563,920.40.
Funding Source:
Funding for the purchase of chlorine, HFS acid and polymer is in account 7110.65015,
which has a budget allocation of $505,000.00 for FY2012. Blended phosphate is
purchased from account 7110.65030, which has a FY2012 budget allocation of
$90,000.
Background:
Bid specifications 12-63 were prepared for the purchase of water treatment chemicals
during FY2012. The bid for water treatment chemicals was advertised on October 20,
2011 in the Evanston Review and on Demandstar. Bids were opened and publicly read
on November 8, 2011. The bid specifications provide for a one year contract with
selected vendors and the provision for 2 one-year contract extensions at the City’s
discretion.
Memorandum
62
Five different chemicals are primarily used in the Evanston water treatment process.
Chlorine is used as a disinfectant, alum and polymer are used as coagulants, HFS acid
(fluoride) is added to help prevent tooth decay, and a blended phosphate is added to
coat the interior of pipes to prevent lead and copper from the pipes leaching into the
water.
Summary:
We have reviewed the chemical bids received on November 8, 2011. Attached is a
tabulation of the bid responses. We recommend acceptance of all of the apparent low
bids as responsive and responsible for Alum, Chlorine, HFS Acid, Polymer and Blended
Phosphate and award of the contracts as indicated.
CHEMICAL: ALUM
Below is a summary of the bid results obtained on November 8, 2011 from bid 12-63 for
supplying alum during FY 2012.
Vendor Unit Price per ton
USALCO $447.28
General Chemical LLC $521.00
CHEMICAL: Chlorine
Below is a summary of the bid results obtained on November 8, 2011 from bid 12-63 for
supplying chlorine during FY 2012. Please note that chlorine is supplied in both 2-ton
cylinders (in a price per ton) and in 150 pound cylinders (in a price per cylinder).
Vendor
Unit Price per ton
(2-ton cylinder)
Unit Price per
150# cylinder
Alexander Chemical $424.50 $95.00
JCI Jones Chemical No Bid No Bid
Rowell Chemical No Bid No Bid
CHEMICAL: HFS Acid (fluoride)
Below is a summary of the bid results obtained on November 8, 2011 from bid 12-63 for
supplying HFS acid (fluoride) during FY 2012.
Vendor Unit Price per ton
Alexander Chemical $649.00
Pencco, Inc $596.00
63
CHEMICAL: Polymer
Below is a summary of the bid results obtained on November 8, 2011 from bid 12-63 for
supplying polymer during FY 2012.
Vendor Unit Price per ton
Polydyne $870.00
Ciba No Bid
CHEMICAL: Blended phosphate
Below is a summary of the bid results obtained on November 8, 2011 from bid 12-63 for
supplying blended phosphate during FY 2012.
Vendor Unit Price per gallon
Pristine Water Solutions $5.15
Carus $5.47
Account 7110.65015 provides funding for the purchase of water treatment chemicals
except for the blended phosphate. This account has a budget allocation of $505,000 in
FY 2012. The contracts to supply alum, chlorine, HFS acid and polymer will utilize
$452,140.40 of this budget allocation as indicated below.
Chemical Unit Price Est. Quantity Total Cost
Chlorine (2-ton cyl) $424.50 110 tons $ 46,695.00*
(corrected)
Chlorine (150# cyl) $ 95.00 6 cylinders $ 570.00
HFS acid $596.00 300 tons $178,800.00
Polymer $870.00 40 tons $ 34,800.00
Alum $447.28 430 tons $192,330.40
TOTAL $453,195.40
*Total Bid Tab (attached) of $46,440 provided by the vendor was incorrect. Bids of this
type are governed by the Unit Price. Vendor has provided guarantee of the Unit Price.
Since a portion of the cost for blended phosphate is reimbursed by the Northwest Water
Commission (NWC), a separate account was established for purchasing this product
(7110.65030). Account 7110.65030 has a FY 2012 budget allocation of $90,000 and
the revenue account from the NWC will provide $60,000.
Chemical Unit Price Est. Quantity Total Cost
Blended
Phosphate
$5.15 21,500 gallons $110,725.00
64
The cost for water treatment chemicals had stabilized for the last two bidding cycles
with the exception of alum. This year costs increased significantly with the exception of
HFS which went down almost 15%. A table summarizing the last 5 years of costs and
the percent increase from FY2011 to FY2012 is shown below.
% Change
2008 2009 2010 2011 2012
FY 2011 to
2012
Liquid Alum ($/ton) $261.25 $440.50 $400.10 $416.52 $447.28 6.88%
Chlorine ($/ton) $420.00 $367.50 $367.50 $367.50 $424.50 13.43%
Chlorine ($/150#) $120.00 $50.00 $50.00 $50.00 $95.00 47.37%
HFS Acid (fluoride)
($/ton) $507.00 $635.00 $685.00 $685.00 $596.00 -14.93%
Polymer ($/ton) $612.00 $660.00 $700.00 $700.00 $870.00 19.54%
Phosphate
($/gallon) $3.58 $6.71 $4.83 $4.83 $5.15 6.21%
Note: For 2011, all chemicals except Alum had contract extensions
for the 2010 price per contract language.
There are no sub-contracting abilities related to the purchase and use of alum. A waiver
letter for M/W/EBE participation is attached.
Attachments
Bid Tabulation 12-63
M/W/EBE Waiver
65
66
67
For City Council meeting of November 28, 2011 Item A3.3
Business of the City by Motion: AFSCME Uniform Contract
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette E. Robinson, Director of Public Works
Leslie J. Perez, Business Office Coordinator
Subject: Contract award for 2011 AFSCME Uniforms
Date: November 28, 2011
Recommended Action:
Staff recommends City Council approval of purchase in response to Bid #12-66 to
award the 2011 AFSCME Uniform Contract to Silk Screen Express, Inc. (7611 W. 185th
Street, Tinley Park, IL 60477) for a term of three years in a not to exceed amount of
$121,404.00.
Funding Source:
Funding for this work will be from the General Fund Account 2610.65020 which has
budgeted $19,000 in FY 2011 and $40,000 proposed in FY2012.
Summary:
The AFSCME Union Contract requires the City of Evanston to supply a variety of
clothing items for field union employees in operating departments. Uniforms are
provided to each field employee based on a point system. Clothing items are assigned
a point value, based on costs, 1 point equals $10. Employees are allotted 24 points
annually, 12 points for the Spring issue and 12 points for the Fall issue. Additional
items above the point/cost allotment are paid for by the employee through payroll
deduction.
The contract was bid in October, sent to several potential bidders and advertised in the
Evanston Review and on Demand Star. The bids were opened on November 8, 2011.
Bids were submitted by Silk Screen Express Inc., Aramark Uniform Service, G & K
Services, and Cintas/dba Uniforms to You. The bid results are correct and in order. A
copy of the bid tabulation is listed below for your review.
Memorandum
68
Page 2 of 2
CONTRACTOR
BID PRICE
Aramark Uniform Services $38,749.20
Silk Screen Express, Inc. $121,404.00
Cintas/dba Uniforms to You $127, 157.65
G & K Services $213,939.07
The lowest bidder Aramark Uniform Services bid is not in compliance. The bid
documents required pricing on 23 uniform items. Aramak’s bid provided pricing for only
9 of the 23 uniform requirements rendering it non-responsive. The lowest, responsive
and responsible bidder is Silk Screen Express, Inc. The purchase of this type of
commodity does not have any opportunity for sub-contracting, so an M/W/EBE waiver
was approved by Lloyd Shepard as indicated in the attached memo.
Silk Screen Express Inc. has worked with other local and state agencies on similar
projects and completed work on time and within budget. We have verified the
references with the Office of Emergency Management (OEMC), Illinois Tollway and the
County of DuPage. Staff therefore recommends Silk Screen Express Inc. as the City’s
AFSCME uniform provider for the next three years in a not to exceed amount of
$121,404.
Attachments
M/W/EBE Subcontracting Waiver
69
Bid No. 12-66, Purchase of AFSCME Work Uniforms, M/W/EBE subcontracting waived, 11-17-11.
To: Leslie J. Perez, Business Office Coordinator, Public Works
From: Lloyd W. Shepard, Business Development Coordinator, Community
& Economic Development Department
Subject: Bid No. 12-66, Purchase of AFSCME Work Uniforms
Date: November 17, 2011
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. However, this
requirement precludes M/W/EBE subcontracting opportunities. Therefore; a
100% waiver of M/W/EBE subcontracting for this project is approved.
Memorandum
70
Page 1 of 2
For City Council meeting of November 28, 2011 Item A4
Business of the City by Motion: Duncan Solutions Renewal
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Martin Lyons, Interim Director of Administrative Services
Rickey A. Voss, Parking/Revenue Manager
Subject: Business of the City by Motion for the 2nd optional renewal year of the
three year contract with Duncan Solutions, Inc. for the City’s parking ticket
management and payment processing functions effective January 15,
2012 – January 14, 2013.
Date: October 17, 2011
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute the 2nd
optional renewal year of the three year contract with Duncan Solutions, Inc. (633 W.
Wisconsin Avenue, Milwaukee, WI) for the provision of the City’s parking ticket
management and payment processing functions effective January 15, 2012 – January
14, 2013. Estimated annual expenditure of $450,000.
Funding Source:
Finance/Revenue: 1910.62449
Summary:
The objective of the renewal is to continue a partnership with Duncan Solutions to
process parking citations and payment functions. This includes payment processing by
mail, telephone or the Internet as well as all license plate lookups, noticing, lockbox
processing and the management of citations that require administrative adjudication
(Walk-in payments and those received through the Civic Center Payment Box will still
be processed by the City Collector’s Office.)
Duncan Solutions has provided the City with a state-of-the-art solution for processing
parking citations and citation revenue. There are no other vendors in the area that are
able to provide this service at this time. The solution has provided the framework for the
City to modernize many of our current business processes, but it is also a fundamental
aspect of the City’s continuing efforts to promote a more efficient, and cost-effective
Memorandum
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government. Duncan Solutions has effectively increased collections as a result of more
effective noticing, real-time access to out-of-state plate information, and on-line tools
that allow for easy entry of payment information. (See attached memo Duncan Solutions
10/18/2011)
During the first four years of the agreement Duncan Solutions has developed and
implemented a boot module that has effectively increased our ability to locate and
immobilize vehicles for failure to pay parking fines. They have implemented an online
hearing module for citizens to submit appeal requests and a workflow management of
the online appeal process for hearing officers. In 2011, Duncan Solutions completed the
implementation of a City wide permit issuance and administration program.
Duncan Solutions will continue to provide the City with eighteen ticket issuance devices
and with unlimited access to the ticket processing software system (which will be
entirely hosted by Duncan), an annual supply of citations, envelopes and access to
maintenance solutions.
Duncan Solutions has proposed that there would be no adjustment to the existing
pricing that is in place. Specifically, Duncan has proposed to waive the CPI increase
clause afforded in the contract section 4.2.1 for the extension year.
----------------------------------------------------------
Attachments:
Duncan Solutions Extension Letter dated October 13, 2011
Duncan Solutions Fiscal Year Review dated November 1, 2011
72
Duncan Solutions
633 W Wisconsin Ave Ste 1600
Milwaukee, WI 53203
414-847-3758
Confidential Page 1 August 12, 2010
October 13, 2011
City of Evanston, IL
Attn: Rick Voss – Parking Manager
Civic Center
2100 Ridge Avenue
Evanston, IL 60201
RE: Parking Ticket Processing Contract Extension
Dear Rick Voss,
Pursuant to our discussion and in relation to the existing parking ticket contract held with the City of
Evanston, Duncan Solutions requests execution and extension of the existing agreement for a period of
one (1) year as allowed by the contract.
Section 4.2 of the contract allows for “the term of the Agreement may be renewed annually for additional
periods by mutual written agreement of both parties, after the initial three (3) year period.”
It is our desire to continue serving the City and Citizens of Evanston by providing a state of the art
parking ticket issuance, processing and collections program that provides superior customer service and
increased revenues to the City coffers. In furtherance of this desire, Duncan would propose that there
would be no adjustment to the existing pricing that is in place. Specifically, Duncan would propose to
waive the CPI increase clause afforded in the contract section 4.2.1 for the extension year.
We are very proud of the program established in Evanston, as it is now regarded as a national program
with best practices. We look forward to continuing our relationship for many years to come. Please
review and advise if there are any questions.
Regards,
Tim Wendler
Vice President – Operations
Duncan Solutions
414-847-3758
twendler@duncansolutions.com
73
City of Evanston, Illinois
Parking Department
Fiscal Year Performance
Professional Account Management, LLC
a Duncan Solutions, Inc. company
633 W. Wisconsin, Ave., Suite 1600
Milwaukee, WI 53203-1920
November 1, 2011
sdun ncadun nca®
olutions
74
Portions of this dcoument contain valuable and protected information, ideas, know-how, concepts, processes and
trade secrets that are the sole property of Duncan Solutions, Inc. and its affiliates. This protected data shall not be
duplicated, used or disclosed in whole or in part for any purpose except the procurement process.
Release of confidential information may place Duncan Solutions at serious and irreparable competitive disadvantage
by providing our competitors with sensitive, confidential and proprietary information that would be unavailable to any
third party but for the disclosure of this proposal. In the event that a third party makes a request for disclosure, please
notify Duncan Solutions immediately in writing, so that we may have the opportunity to participate in any disclosure
discussions and decisions.
This dcoument is presented by
Professional Account Management, LLC.
A Duncan Solutions company.
For simplicity, we routinely refer to our company as
“Duncan Solutions” or “Duncan.”
75
633 W. Wisconsin Avenue, Suite 1600 | Milwaukee, WI 53203 ·
Phone: (414) 847-3758 | Fax: (414) 847-6758 | www.duncansolutions.com
sdun ncadun nca®
olutions
November 1, 2011
Rick Voss, Director
Parking Department
City of Evanston
2100 Ridge Ave
Evanston, IL 60201
Dear Mr. Voss,
Thank you for the opportunity to provide the City of Evanston with this Fiscal Year Performance
Review. It has been our pleasure to work together with Evanston for the last three years and we
look forward to expanding the program even more in the years to come. Below you will find
statistical analysis and recommendations for imporving an already robust parking program.
Evanston implemented a ticket issuance, processing and adjudication management system in
cooperation with Duncan Solutions July 21, 2008. The following is a summary of Operational
Statistics including issuance, revenue and parking ticket processing services provided to the City
of Evanston, IL for period 7/21/2008 through present with breakdown for Fiscal Year March 1,
2010 through February 28, 2011.
Products and Services Provided to the City
Duncan provides:
• 18 AutoCITE X3 handhelds ticket writing units equipped with image capture and voice
capture
• All ticket stock (Electronic, Manual and envelopes)
• AutoISSUE Host PC for download of all electronically written tickets
• AutoPROCESS – state of the art citation processing system (provides for ticket
processing, court scheduling, cashiering, permit processing, payment processing and
hearing resolution)
• 8 Cashiering terminals
• Integrated cashiering system All city receivables are now receipted through
AutoPROCESS at the collections office in the Civic Center ($25,000,000 through
AutoPROCESS last year)
• 25 AutoPROCESS user licenses
• 2 Database Conversions
• Data Entry of Manual tickets – Duncan images and data enters all manually written
citations for the City
• Enhanced Reporting and Ad-Hoc Reporting Capability
• Registered Owner Acquisition (In-State and Out of State)
76
• Noticing – citations that go unpaid and are eligible, will receive a notice promptly
informing the citizen the options for payment or dispute
• Court Scheduling
• Lockbox Payment Processing – all mail payments are processed by Duncan personnel
• Web and IVR payment capability – 40% of all payments received by the City are now
electronic (either Web or IVR)
• Correspondence imaging – all in-bound correspondence received from citizens is imaged
and indexed to the appropriate citation in the ticket processing system
• Manual ticket imaging – all manually written tickets are imaged and indexed to the
appropriate citation in the ticket processing system
• File exchange is processed each night to the JD Edwards records management system
• Boot program support – a nightly bootlist is provided to North Shore Towing to locate
and tow eligible violators
• Delinquent collections – any citations that go unpaid after 90 days are escalated to
Duncan’s secondary delinquent collections agency for noticing and out bound calling
• Implementation, training and support for duration of contract
Enhancements since contract inception:
• Implemented online hearing module for citizens to submit appeal requests
• Implemented workflow management of online appeal process for hearing officers
• Implementation of City wide permit issuance and administration program (Go Live was
October 2010)
Overall Clearance Rate
Regarding best practices and industry standards, the City of Evanston has implemented a
superior program. The industry benchmark for clearance rates for a successful ticket processing
rate is 72% as established by the International Parking Institute. Clearance rates are determined
by the number of tickets issued (less tickets that are in a Dismissed, Suspended or Voided status)
versus tickets that remain in an open status. Breaking down the revenue over the years for the
City we see a clearance rate for Evanston of 87%:
2007 – 78%
2008 – 81%
2009 – 84%
2010 – 87%
2011 – 88%
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Parking Ticket Payments Received Breakdown – March 1, 2010 – February 28, 2011
SOURCE COUNT AMOUNT
Mail 48,999 $1,168,862
Over the Counter 23,860 $796,443
IVR 4,335 $137,847
WEB 30,835 $938,529
Delinquent Collections 1,486 $59,104
TOTAL: 109,515 $3,100,785
Increase in Issuance
For every ticket issued, the City is currently receiving $27.27 in revenue return. A return to
issuance levels as recent as 2 years ago when the City issued 140,000+ would result in increased
revenues of $409,050.
Revenue
Comparisons in revenue over the last 3 years with the Duncan system show a marked increase:
(Gross Revenue previous year prior to Duncan): 2007 $3.1M
Gross Revenue since Duncan Implementation:
2008 $3.7M
2009 $3.3M
2010 $3.1M
0
5,000
10,000
15,000
20,000
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
Citation Issuance
FY10 FY11
78
Net Revenue Increase:
As a result of the City’s partnership with Duncan, the City has realized over $825,000 in
additional revenue in the last 3 years compared with the reported revenue from the previous
parking ticket program. Although issuance is down almost 13%, Duncan has been able to
improve the overall clearance rate for citations from a reported 78% to over 88%.
79
For City Council meeting of November 28, 2011 Item A5
Business of the City by Motion: Purchase of Insurance/Renewals
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2011
Date: November 28, 2011
Recommended Action:
Recommend approval to purchase the outlined policies. The policies will renew all
insurance coverage for the City for Fiscal Year 2012. Quoted premium totals are
$42,661 less than budgeted for FY2012.
Total Premiums
• Property – Affiliated FM $224,087
• General Liability (Excess) – CV Starr $197,500
• Excess Worker’s Compensation – Safety National $101,700
• Professional Liability (Ambulance) – Western World $ 11,236
• Inland Marine – was separate, now merged into property policy $ 0
• Crime - Chartis/AIG $ 7,216
Total: $541,739
Funding Source:
Insurance Fund, Account Number 7800, Object Codes 62615 & 66044.
Summary:
The City is exposed to various risks of loss related to torts, theft, damage to and
destruction of assets, errors and omissions, and natural disasters. Current insurance
policies will expire on December 31, 2011. The insurance renewals for FY2012 resume
on a 12 month basis. Coverage and premiums for FY2011 were previously pro-rated to
take into account the 10 month FY2011 fiscal year. The City’s broker of record, Marsh
USA, Inc., took all insurance to underwriting and market.
Memorandum
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Property Insurance
The City maintains commercial all-risk property insurance to cover damage to City
facilities and contents and other losses, including business interruption and loss of
rents. The coverage is subject to a deductible of $50,000 for each loss and each
location. The Total Insured Value of this coverage is $582,488,639 for FY2012.
The Law Department conducted an independent review of property insurance
indications and received quotes from 3 carriers, Affiliated FM (current carrier), Axis, and
Chubb. The premium computations were based upon the Total Insured Value and
revealed a 2% reduction in insurance premium for this year, which results in a total
premium of $190,474 plus a $33,613 commission.
Staff recommends award of property insurance renewal to Affiliated FM in the amount of
$224,087. In the context of this proposed renewal, the Law Department notes that
Affiliated FM did a good job of adjusting the loss associated with the occurrence at the
Water Plant this past summer, and this responsiveness supports a renewal with this
carrier.
General Liability Insurance
The City currently maintains a self insured retention of $1.5 million with an additional
layer of excess insurance totaling $15 million. In 2010, the Law Department
recommended that we reduce our self-insured retention from $2 million to $1.5 million.
The $2 million self-insured retention and the $15 million excess cap was in place since
at least 2004. Based upon our favorable loss history and our recent litigation success,
we recommend further reducing our self-insured retention from $1.5 million to $1.25
million. We also recommend increasing the excess insurance coverage from $15
million to $20 million. The added value of this approach continues to make sense
based upon the quotations received for FY2012. For purposes of prudent risk
management, it is advisable to purchase a lower retention level and a higher excess
layer of coverage such that the City gains additional protection/insured risk in the event
of a large loss.
Our early budget projections anticipated an increase in our placements since carriers
are holding the line in pricing while the market tightened. The Law Department worked
with Marsh to ensure that the City’s program was effectively marketed in order to obtain
the most competitive pricing and terms. The chart attached (see Attachment A) sets
forth the coverage to be purchased, the cost for FY2011, and the FY 2012 estimated
premiums. The overall increase in premiums for all policies amounted to a slight 2%
increase, taking into account the increase in coverage limits.
Other Insurance Policies
The City also maintains in place insurance for the following areas: Inland Marine (fine
arts policy), Professional Liability (ambulance attendants/EMT’s policy), Excess
Workers Compensation and Crime.
Staff recommends award of Property, Excess Liability, Professional Liability, Inland
Marine, Crime and Excess Workers Compensation renewal policies to the insurance
companies as set forth on the attached chart, which includes commission payable to
Marsh. This year, we recommend merging the Inland Marine coverage into the property
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Page 3 of 3
policy to further the City’s interests in prudent coverage consolidation and premium
savings. These amounts are to be expended from the Insurance Fund which has
sufficient funds available for this purpose.
Total Premiums
The chart below compares quoted premiums to projected budget. The $470,000
projected budget number is inclusive of the 5 policies quoted. Excess Worker’s
Compensation is a separate budgeted line item in the Insurance Fund. Quoted
premium totals were $42,661 less than budgeted for FY2012.
2012 Premium 2012 Budget
a. Property(inc. Inland Marine) $224,087
b. General Liability – Excess $197,500
c. Professional Liability $11,236
d. Inland Marine $0
e. Crime $7,216__ ________
$440,039 $470,000
f. Excess Worker’s Compensation $101,700 $114,400
Total: $541,739 $584,400
($42,661 below budget)
We note that with the suggested prudent purchase of additional excess insurance
coverage, paired with lowering our self-insured retention, the City accomplished its twin
goals of procuring insurance coverage below budget, while further strengthening the
City’s risk management profile.
Legislative History:
N/A.
Attachments:
Exhibit A, Insurance Budget
82
City of EvanstonDecember 31, 2011-2012Insurance Budget3/1/11 - 12/31/11 Renewal Program2011 AnnualizedExpiring Program2011/12Flat-RateBenchmark2011/12Renewal ProgramRenewal Premiums & Company ExpensesProperty$162,380 $194,234 $197,826 $190,474-$7,352 -4% -$3,760 -2%Inland Marine$6,431$7,693$7,704$0-$7,704 -100% -$7,693 -100%Excess Workers Compensation$81,007$96,898$93,566 $101,700$8,134 9% $4,802 5%Excess Liability $20M xs $1.25M SIR (Inc. TRIA)$147,584 $176,536 $176,715 $197,500 $20,785 12% $20,964 12%Professional Liability (Ambulance Attendant) (Inc. TRIA) $11,236$13,440$13,440$11,236-$2,204 -16% -$2,204 -16%Crime$7,400$8,850$8,850$7,216-$1,634 -18% -$1,634 -18%Total Renewal Fixed Costs:$416,038 $497,651 $498,101 $508,126 $10,025 2% $10,4752%Property Commission/Fee (not included above)$27,000$32,297$32,297$33,613Grand Total:$443,038 $529,948 $530,398 $541,739 $43,638 9% $11,7912%Rates Property (per $100 insured value)0.03400.03400.0327-0.001 -4%Fine Arts (per $100 insured value)0.33920.33920.0000-0.339 -100%Excess Liability (per vehicle)52752756134 6%Excess Workers Compensation (per $100 - payroll)0.18750.18750.20380.016 9%Professional Liability (rate per call) 2.41 2.412.02 -0.396 -16% Estimated ExposuresProperty Total Insured Values571,913,320$ 571,913,320$ 582,488,639$ 582,488,639$ 10,575,319$ 2%Fine Arts Total Insured Values2,267,611$ 2,267,611$ 2,271,050$ 2,271,050$ 3,439$ 0%Number of Vehicles33533535235217 5%Payroll43,203,816$ 51,679,206$ 49,901,926$ 49,901,926$ (1,777,280)$ -3%Number of Emergency Calls5,5665,5665,5665,5660 0%Notes1 Professional Liability premium shown above does not include applicable Surplus Lines taxes & fees which are approximately $381.2 Liquor Liability policy renews on 7/23/2012. 7/23/2011-12 premium is $700 with Lloyds.3 Special Events policy is effective 6/1/2011-11/1/2011 as COE confirmed there are no winter events. Coverage is through Philadelphia for a premium of $4,755.4 The excess liability is rated off of various metrics. Number of vehicles is just one component of rating.5 The property renewal program includes 15% broker commission for a total premium of $224,087. Net premium is $190,474. Lambent was compensated on a fee basis. 6 The excess liability 2011-12 renewal program includes moving from a $1.5M to a $1.25M SIR and increasing your limit from $15M to $20M. Cost Change(Benchmark v. Renewal)Cash Change(Expiring v. Renewal)Page 1 of 183
For City Council meeting of November 28, 2011 Item A6
Business of the City by Motion: Downtown Evanston Maintenance Agreement
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette E. Robinson, Director of Public Works
Subject: Downtown Evanston Environmental Maintenance Agreement
Date: November 28, 2011
Recommended Action:
Staff requests City Council to authorize the City Manager to enter into a funding
agreement between Evmark d/b/a Downtown Evanston and the City of Evanston for
landscaping and maintenance services in the Central Business District of Evanston.
Landscape Concepts Management, 3200 S. Kolin Ave. Chicago, IL 60623 is the
successful bidder for the Downtown Evanston Environmental Maintenance Program in
the amount of $195,784 per year for a term of three years. This amount represents the
total contract of $170,784 plus $10,000 for plant material replacement and $15,000
contingency for Downtown Evanston event maintenance and any other items deemed
necessary outside the proposed scope of services. Evmark’s portion of the FY2012
Cooperative Maintenance Agreement is $107,537 and the City’s portion is $88,247.
This represents a $27,386 decrease in the City’s portion estimated in the proposed
downtown Evanston budget approved on November 14, 2011. The agreement is
attached as Exhibit B.
Funding Source:
The City’s portion of the maintenance agreement will be $88,247 for FY2012 of which
50% ($44,123.50) will be funded by the Economic Development fund and 50%
($44,123.50) will be funded by the Washington National TIF. Funding, in a not to exceed
amount of $115,633 for the City’s portion of the maintenance contract, was approved by
the City Council at its November 14, 2011 meeting.
Summary:
This cooperative maintenance agreement provides for the overall maintenance of
downtown Evanston and has existed since FY2003. This agreement includes provisions
for downtown cleanliness, landscaping, and litter and trash removal.
Downtown Evanston’s streetscape and landscaping require significant, ongoing
maintenance to provide a clean, safe and attractive environment for residents and
Memorandum
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visitors. City departments, specifically Public Works and Parks/Forestry, are unable to
provide all of the ongoing maintenance necessary to appropriately maintain the Central
Business District. Through this annual agreement with Downtown Evanston, City
departments can more effectively manage their resources--conducting trash pick-ups
only two days per week and routinely maintaining downtown trees. Downtown
Evanston’s selected contractor then performs the remaining landscaping and
maintenance tasks.
In 2008, Downtown Evanston, on behalf of the City of Evanston and itself, prepared a
Request for Proposal (RFP) for these maintenance and landscaping services. During
that process, The Brickman Group was selected as the contract vendor for the
downtown landscaping and maintenance contract for three years. This three-year term
was subject to an annual review of services, an annual contract between Brickman and
Downtown Evanston, and this annual cooperative agreement between Downtown
Evanston and the City of Evanston. In 2010, the Downtown Evanston Board proposed
to the City Council to extend the Brickman contract for a similar 10 month budget year
which will end on December 31, 2011.
A similar RFP process was initiated again in August 2011 for FY2012-14. The RFP
document was sent to 16 perspective vendors. Nine (9) of these vendors were
Evanston-based companies. Seven responses, two of which were from Evanston firms,
were received. Six of the responses were for the full scope of services and one proposal
was for planting (18) planters 4 times per year. All RFP responses were reviewed by
City of Evanston and Downtown Evanston staff.
This year’s agreement (FY2012) is similar to those approved for the previous three
fiscal periods. The City of Evanston and Evmark d/b/a Downtown Evanston share costs
and responsibilities for these contract services under this cooperative maintenance
agreement. As in the past, additional services have been added to the CY2012 contract
by City staff—landscaping and debris removal from the CTA right-of-way, Davis Street
Metra Station, the fenced area at the NW corner of Church and Maple, Fountain
Square, recycle materials removal, and clean up at the Farmers Market site.
Downtown Evanston and City staff issued a request for proposal for on September 20,
2011. The deadline to submit proposals was October 19, 2011 and seven firms
responded. Each RFP was evaluated based on the following five criteria:
•10% for M/W/EBE Participation and Wage Analysis
•20% for the approach to the Work Plan
•20% for Staffing and Supervision
•25% for Previous Experience and References
•25% for Cost of Operations
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The evaluation team consisted of Suzette Robinson, Director of Public Works; Paul
D’Agostino, Superintendent of Parks, Forestry and Facilities; Carolyn Dellutri, Executive
Director Downtown Evanston and Russ Abell, Board President of Downtown Evanston.
The bid tab and firm ranking is listed in the table below. The evaluation team
recommended Landscape Concepts Management as the lowest most responsive and
responsible bidder. On November 9, 2011 Downtown Evanston’s Executive Board
reviewed proposals and the evaluation team’s recommendation and unanimously
selected Landscape Concepts Management as the lowest most responsive and
responsible bidder.
Rank Company Total Cost
2 Brickman $217,575
4* Just Pots $17,800* 18 planters only
3 KGI Landscaping $198,200
1 Landscape Concepts
Management
$170,784
6 Moore Landscapes $361,799
5 Nature’s Perspective $263,710
7 Service Group, Inc $319,258
Attachments:
Exhibit B: Funding Agreement with Evmark dba Downtown Evanston
Landscape Concepts Management Proposal
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Exhibit B
FUNDING AGREEMENT
BETWEEN
EVMARK dba DOWNTOWN EVANSTON AND THE CITY OF EVANSTON
LANDSCAPING AND MAINTENANCE SERVICES -
CENTRAL BUSINESS DISTRICT
This Agreement for the provision of landscape maintenance services necessary to the City of Evanston in
the central business district, made this day of January, 2012, by and between and City of
Evanston (City), located at 2100 Ridge Avenue, Evanston, Illinois 60201 and EVMARK dba Downtown
Evanston, located at 820 Davis Street, Suite 151, Evanston, IL 60201 (Corporation). The City of Evanston
(City) and EVMARK dba Downtown Evanston, an Illinois not-for-profit corporation (Corporation), agree
as set forth in this Funding Agreement for landscaping and maintenance within Special Service Area #4,
the downtown rail stations and the Farmers Market.
The initial term of this Agreement shall be for a 12-month period effective January 1, 2012 thru December
31, 2012. Thereafter, this Agreement may be renewed annually by written agreement of the City and the
Corporation for additional terms of not more than one year each.
Corporation shall perform the Services described in the attached Exhibit A and shall perform the Services
in a good and workmanlike manner. All Services performed and documentation (regardless of format)
provided by Corporation shall be in accordance with the highest professional standards, free from errors or
omissions, ambiguities, coordination problems, and other defects in the documentation. Corporation shall
take into account any and all applicable plans and/or specifications furnished by City or by others at City’s
direction or request, to Corporation during the term of this Agreement. Corporation shall cause its
employees to observe the working hours, rules, security regulations and holiday schedules of City while
working and to perform their respective duties in a manner which does not unreasonably interfere with the
City’s business and operations, or the business and operations of the tenants and occupants of the City.
Corporation shall take all necessary precautions to assure the safety of its employees who are engaged in
the performance of the Services, all equipment and supplies used in connection therewith, and all property
of City or other parties that may be affected in connection therewith. If so requested by the City,
Corporation shall promptly replace any employee or agent performing the Services if, in the opinion of the
City, such performance is unsatisfactory.
Corporation will not discriminate, directly or indirectly, on the grounds of race, color, religion, sex, age or
national origin in its employment practices under this Agreement. The Corporation agrees to comply with
all provisions of the City of Evanston’s Fair Employment Practices Ordinance. The Corporation further
agrees that it will make a good faith effort to assure that qualified minority business enterprises are solicited
to assist in the provision of the landscape maintenance services listed below.
City shall pay Corporation a total of $88,247 for the provisions listed in the attachment; $22,061.75 will be
paid upon the signing of this Agreement in January, 2012. The remaining balance will be paid in the three
equal installments of $22,061.75 each on May 1, August 1, and November 1. Corporation will invoice the
City one month prior to the due date.
Corporation shall indemnify, protect, and save harmless the City of Evanston, its agents, officials and
employees against all injuries, deaths, loss damages, claims, patents, suits, judgments, costs, and expenses
which may in any way accrue against the City in consequence of the granting of this Agreement or which
may in any way result therefrom, whether or not it shall be alleged or determined that the act was caused
through the negligent act or omission of the Corporation or its employees, and Corporation shall, at its own
expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom
or incurred in connection therewith: and, if any judgments shall be rendered against the City in any such
act, Corporation shall, at its own expense satisfy and discharge same.
87
Corporation shall at all times during the Term, and any extension or continuation of this Agreement, at its
sole cost and expense, obtain and maintain the following insurance which shall name City of Evanston as
additional insured. Insurance required under this Article shall be with companies rated A+15 or better in
Bests’s Insurance Guide. Corporation shall deliver to City, prior to commencement of any Services
hereunder, copies of policies of such insurance or certificates evidencing the existence of amounts of same
with loss payable clauses satisfactory to City. No policy shall be cancelable or subject to reduction of
coverage except after thirty (30) days prior written notice to City.
Corporation shall furnish two (2) copies of certificates, with the City named as an additional insured,
showing the following minimum coverage with an insurance company acceptable to the City. Insurance
must be on an occurrence basis and define a per location aggregate. The City’s Director of Safety and Risk
Management must approve deductible limits, if any.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
Thirty day notice of cancellation required on all
certificates
Commercial General Liability including
Bodily Injury and
Consequent Death
Per person, each
occurrence
$1,000,000
Property Damage
Aggregate, each
occurrence
$1,000,000
Professional Liability
Comprehensive Form
Premises-Operations
Products/Completed Operations
Contractual Insurance with an endorsement on the face
of the certificate that it includes the “indemnity”
paragraphs of the specifications
Broad Dorm Property Damage-construction
projects only
Independent Consultants
Personal Injury
Automobile Liability; owned, non-owned or
rented
$1,000,000
Workmen’s compensation and occupational diseases As required by applicable laws
Employers Liability $500,000
In the event of accidents, injuries, or unusual events, whether or not any injury occurred, Corporation shall
promptly furnish the City with (1) copy of all reports of such incidents within twenty-four (24) hours
weekdays (Monday through Thursday) and up to seventy two (72) hours weekends (Friday and Saturday),
after the accident or as soon thereafter as such reports are available.
City may, with cause and upon fifteen (15) business days written notice, terminate this Agreement,
provided that the City has given written notice to EVMARK dba Downtown Evanston stating said cause
for considering termination, and given them 15 business days to cure the problems.
The following services described in Exhibit A shall be performed by either Corporation or its designated
representative in the central business district.
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This Agreement constitutes the entire agreement between the parties and supersedes all previous written or
oral agreements, if any, relative to the subject matter hereof. This Agreement specifies those services
above and beyond those listed in the Implementation Agreement for Evanston Special Service Area #4.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day,
month, and year first above written.
CORPORATION: CITY:
EVMARK CITY OF EVANSTON
820 Davis Street, Suite 151 2100 Ridge Avenue
Evanston, Illinois 60201 Evanston, Illinois 60201
By: By:
Carolyn L. Dellutri Wally Bobkiewicz
Executive Director City Manager
Attest: Attest:
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For City Council meeting of November 28, 2011 Item A7
Resolution 66-R-11: Public Electric Vehicle Charging Stations
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Catherine Hurley, Sustainable Programs Coordinator
Subject: Resolution 66-R-11 Authorizing the City Manager to Execute a License
Agreement for the Installation of Public Electric Vehicle Charging Stations
at City Parking Lots 3, 4 and 32 and at City Parking Garages at Sherman
Plaza, Maple Avenue and Church Street
Date: November 18, 2011
Recommended Action:
Staff recommends City Council approve Resolution 66-R-11 authorizing the City
Manager to execute a license agreement for the installation of public electric vehicle
charging stations at City parking lots 3, 4 and 32 and at City parking garages at
Sherman Plaza, Maple Avenue and Church Street.
Summary:
On Monday, September 26, 2011 the Evanston City Council approved Resolution 53-R-
11 authorizing the City Manager to execute a license agreement with I-GO for the
installation of a solar photo voltaic canopy (solar canopy) and plug-in electric vehicle
(PEV) charging station for use by I-GO at Parking Lot 4, located at Central Street and
Stewart Avenue. On Monday, October 3, 2011, additional locations were approved by
the City Council for the installation of a solar canopy and PEV charging stations
including Parking Lot 3, behind the Evanston Main Library and Parking Lot 32, located
at 825 Hinman.
As discussed during the October 3rd Evanston City Council meeting, 350Green is
providing the PEV charging stations for I-GO and is offering to provide the City with two
public use charging stations at each of the I-GO locations. In discussions with staff,
350Green also offered to provide two public PEV charging stations at the Sherman
Plaza, Maple Avenue and Church Street parking garages. These additional charging
stations would be maintained and operated by 350Green under a separate license.
Attachment 1 includes Resolution 66-R-11 which authorizes the City Manager to
execute a license agreement with 350Green for the installation of the PEV charging
stations.
Memorandum
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Agreement Details:
A draft agreement with 350Green for providing public use PEV charging stations is
provided as Exhibit A of Attachment 1. Under the agreement, 350Green would pay all
costs to install and maintain the charging stations and would reimburse the City for the
electricity used by the charging stations. 350Green would charge a fee of $3.00 per
charging session for use of the PEV charging station by vehicle owners. The City would
continue to charge vehicles a separate parking fee for each space. The spaces will
permit all public parking until such a time when there are enough PEVs in the market to
create regular demand. The term of the agreement with 350Green is 7 years.
During the installation of the I-GO equipment, 350Green is proposing to install two
public PEV charging stations at each of the three I-GO solar canopy locations, which
include Parking Lot 3, 4 and 32. Under this proposal, the I-GO solar canopy would
cover a total of 4 parking spaces at each location, with two spaces used for the I-GO
vehicles and two spaces used for the public charging stations.
Additional Opportunities:
350Green is working to finalize many license agreements to meet their goal of installing
300 PEV charging stations across the Chicago land area by the end of 2011. Based on
pending agreements executed by the end of the month, 350Green may be able to install
additional charging stations in Evanston. Ken Adams, 350Green Chicago Sales
Director, met with City staff to discuss other locations that would be appropriate for
additional PEV charging stations in Evanston. Based on previous discussion at the
Parking and Transportation Committee and consideration by staff, three additional
locations were identified for the charging stations, which include the following:
• Sherman Plaza - Two Charging Stations adjacent to I-Go and Zip Car parking
spaces along North wall of the second floor
• Maple Ave. - Two Charging Stations on ground level near University Place
entrance where USPS vehicles are currently parked
• Church St. - Two Level 2 Charging Stations on ground level - parking spaces
TBD
The license agreement for installing the public PEV charging stations inside a city
parking garage would be the same as with the surface lots.
Advantages:
The 350Green proposal offers the City an opportunity to establish Evanston as an
electric vehicle destination in this new market with no upfront capital or operating
expenses to the City. According to the Center for Automotive Research in Ann Arbor,
Michigan, electric vehicles will make up between 5 and 10% of all vehicles in the United
States by the year 2020 and within the next 2 years all major automakers will have
introduced their version of an electric vehicle.
Real-time data on the charging station availability and cost will be promoted on the
charging equipment’s website and will attract PEV owners to our Central Street,
Downtown, and Main Street shopping areas. Evanston will be one of a few suburban
communities where public charging stations are available for public use at municipally
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owned parking facilities, joining Oak Park, Forest Park and Berwyn who have similar
projects.
Disadvantages:
A disadvantage of the 350Green proposal is that 350Green will operate the charging
stations and will have full control over the fee collected for electric vehicle charging.
350Green will also be responsible for maintenance of the equipment and will determine
if any major upgrades or enhancements are made to the equipment as technology
advances during the term of the agreement.
Staff recommends that City Council approve the installation of the public PEV charging
stations at the proposed surface lots (Parking Lot 3, 4 and 32) and at the three
proposed City owned garages (Sherman Plaza, Maple Avenue, Church Street).
Attachments:
Attachment 1 – Resolution 66-R-11
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11/22/2011
66-R-11
A RESOLUTION
Authorizing the City Manager to Execute a License Agreement
with 350Green for Electric Vehicle Charging Stations
Located in City Parking Lots and Garages
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized and directed to sign
the license agreement (“Agreement”) between the City and 350Green, a District of
Columbia corporation, attached hereto as Exhibit A and incorporated herein by
reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as he may determine to be in the
best interests of the City.
SECTION 3: This resolution shall be in full force and effect from and after
its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
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66-R-11
~ 2 ~
EXHIBIT A
License Agreement Between the City
and 350Green
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LICENSE AGREEMENT
The parties listed below as “Owner” and “Company” hereby enter into this Charging Station
Agreement (the “Agreement”) upon the terms and conditions set forth herein.
OWNER: The City of Evanston, Illinois
COMPANY: 350 Green, a District of Columbia corporation
DATE OF AGREEMENT: , 201
COMMENCEMENT DATE: , 201
TERMINATION DATE: Terminable upon written notice by either party (subject to provisions
of Exhibit 1)
USE FEE: Individual sessions are allocated at $6 for a Fast Charge Session and $3 for a Level 2
Charge Session.
SITE ADDRESSES: See Schedule 1
ELECTRICITY: Electricity service to the Systems shall be provided by Owner. Electricity
usage will be reimbursed to Owner by Company on a monthly basis for the term of the
Agreement.
TOTAL NUMBER OF SYSTEMS TO BE INSTALLED: Two Level 2 Charging Stations
INCORPORATION: The terms and provisions of the attached Exhibit 1 and all Schedules
attached thereto are hereby incorporated into this Agreement.
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EXHIBIT 1 - General Terms and Conditions
1. License. Owner hereby grants to Company a non-exclusive license (the “Permitted
Use”) to install, operate, maintain, repair, improve, and replace vehicle charging stations or other
installations and equipment (the “Systems”) at the real property described in Schedule 1 attached
hereto (the “Premises”), upon the terms and conditions set forth herein (the “Use License”), and
in the general locations set forth in Schedule 1. In addition, Owner hereby grants to Company
and its successors, assigns, agents, employees, contractors, invitees and customers (i) a non-
exclusive license in, on and across the Premises, including, without limitation, all parking areas,
common areas, entries, exits, and driveways serving the Premises (the “Licensed Access Areas”)
for the purpose of ingress and egress to the Systems during the period of this Agreement and the
Surrender Period (defined below) (the “Access License”), and (ii) a non-exclusive license on,
over, under and across the Premises in locations from time to time reasonably agreed to and
identified by Owner and Company (the “Licensed Utility Areas” and collectively with the
Licensed Access Areas, the “Licensed Areas”) to the extent reasonably required by Company to
install, connect and operate the electric, telecommunication, or other utilities required for the
operation of the Systems during the Term and the Surrender Period (the “Utility License”, and,
together with the Access License, the “Ancillary Licenses”). Company shall reimburse Owner
for revenue lost from metered parking spaces near or adjacent to the Licensed Areas as a result
of Company’s or its vendors’ obstruction of such spaces during the installation, connection,
operation, maintenance, alteration, and/or removal by renting meter hood(s) and/or monthly
parking permit(s) at the then-current rate(s), at Company’s election. In addition, upon Owner’s
consent, Company may add additional Systems to the Premises or change the location of existing
Systems. Upon the installation of additional Systems or a change to the location of existing
Systems, the parties shall amend this Agreement to reflect the actual number and location of the
Systems within the Premises.
2. Term. The Term of this Agreement shall commence on ___________________,
201__ (“Effective Date”) and continue for seven (7) years, unless otherwise terminated as
provided herein.
3. Termination. Owner shall have the right at any time during the License Term to
terminate this License without cause upon ninety (90) days’ prior written notice to Company. In
the event Owner exercises such right, Owner shall pay to Company an amount equal to the
product of (a) one eighty-fourth (1/84) of Company’s Installation Costs (as defined below), and
(b) the number of full calendar months of the License Term remaining as of the date such
termination is effective. The term “Installation Costs” means the total amount of Company’s
actual costs of (i) transporting the Systems to the Premises; (ii) arranging electrical and
communications service to the Premises; and (iii) installing the Systems at the Premises.
Installation Costs shall not include the cost of the Systems themselves.
4. Taxes. Company shall pay, before delinquency, any and all taxes or assessments
against the Systems or other personal property of Company located at the Premises.
5. Use. Compliance with Laws; Rules. Company may use the Premises for the
installation, operation, repair, maintenance, replacement and removal of electric vehicle charging
stations and other legal, related uses.
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6. Parking. All parking stalls in the immediate vicinity of the Systems as are reasonably
required to simultaneously operate the Systems at full capacity shall be designated the
“Company Customer Parking Area”, as further described in Schedule 2. Owner shall use
commercially reasonable efforts to avoid interfering with the operation of Company’s business in
the Company Customer Parking Area and the Premises.
7. Insurance. Company shall obtain and keep in full force and effect, at Company’s sole
cost, a commercial general liability policy of insurance protecting Company against claims for
bodily injury, personal injury and property damage based upon, involving or arising out of
Company’s use or occupancy of the Premises and/or this Agreement. Such insurance shall be on
an occurrence basis providing single limit coverage in an amount not less than $1,000,000 per
occurrence with an annual aggregate of not less than $1,000,000. Company shall deliver
certificates evidencing such insurance to Owner upon issuance from insurer, which certificates
shall name Owner as an additional insured and certificate holder.
8. Indemnity. Company shall hold Owner, its officials (whether appointed or elected and
whether or not serving at the time of commencement of this Agreement), it officers, employees,
volunteers and agents, harmless from and against any and all injury, death, loss, damage, claims,
actions, suits, liabilities and expenses (including without limitation reasonable costs and
expenses for investigation and litigation, whether in law or equity, and reasonable attorneys’
fees) (“Claims”) in any way arising from or connected with Company’s breach of this
Agreement or Company’s use of the Premises. To the extent prohibited by applicable law, no
person or entity indemnified hereunder shall be indemnified for claims to the extent arising from
such person’s or entity’s own negligence, and the provisions hereof shall not be construed to
require Company to indemnify any person or entity otherwise covered by this Section 8 to the
extent of such person or entity’s own negligence or to require any indemnification that would
make any of the provisions in this Section 8 void or unenforceable. Notwithstanding the
foregoing, Company’s liability to Owner shall be limited to direct actual damages only, and all
other remedies or damages at law and equity, including consequential damages, punitive or other
exemplary damages, are waived unless asserted against Owner by an unrelated third party. This
indemnification shall survive the termination of this Agreement.
9. Premises Repairs and Maintenance. Company accepts the Premises in “as is”
condition. Company shall be responsible for the general repair and maintenance of the Systems.
Except for obligations which are Company’s responsibility pursuant to the preceding sentence,
Owner shall be solely responsible for maintaining the Premises, including the Licensed Areas. In
the event of any emergency repairs or maintenance commissioned by Owner, Owner shall make
reasonable efforts to contact Company prior to such work. For routine maintenance at the
Premises that may affect use of the Systems, Owner shall provide twenty-four (24) hours
advance notice to Company. Company understands that prior notice may not always be feasible.
Owner shall provide fifteen (15) days prior notice to Company of the dates and anticipated
duration of any planned repairs and/or maintenance (such as such as striping and resurfacing)
affecting the Premises.
10. Systems Alterations. Owner consents to the installation, repair, maintenance,
upgrade, removal and/or replacement of the Systems, including, without limitation, all utility
facilities serving the Systems. All such work shall comply with applicable laws and shall be
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performed in a good and workmanlike manner. Company shall keep the Premises free of any
liens arising out of work performed by or for Company. The Systems and any other equipment
installed in the Premises by or for Company are and shall at all times be Company’s personal
property, and Owner shall have no lien or other interest therein. Company may remove the same
at any time; provided, however, Company shall repair any damage to the Premises caused by
such removal.
11. Systems Damage. Owner shall use reasonable diligence to restore any portion of the
Premises, affecting the Systems, within a period of thirty (30) days after notice from Company.
Notwithstanding the foregoing, Company shall be responsible for any repair, restoration or
replacement of the Systems caused by any peril.
12. Assignment. Company may not assign this Agreement without the prior written
consent of Owner, which consent may not be unreasonably withheld. Notwithstanding the
foregoing, Company may, without Owner’s prior written consent and without constituting an
assignment hereunder, assign its interest in this Agreement to: (a) an entity controlling,
controlled by or under common control with Company; (b) an entity related to Company by
merger, consolidation, non-bankruptcy reorganization, or government action; or (c) a purchaser
of a substantial portion of Company’s stock or of the Systems. In addition, Owner’s consent shall
not be required in connection with any pledge, mortgage, deed of trust, hypothecation, or
collateral assignment of this Agreement, the Company’s rights hereunder and/or the Systems (a
“Lender’s Lien”) to any person or entity providing financing to Company or the Systems (each a
“Lender”). A sale or transfer of Company’s stock or other equity interests shall not be deemed an
assignment or any other transfer of this Agreement.
13. Provisions Benefiting Lender. Any Lender shall have the absolute right to do one,
some or all of the following things: (a) assign its Lender’s Lien; (b) enforce its Lender’s Lien
(defined below); (c) access and operate the Systems and perform any obligations to be performed
by Company hereunder, or cause a receiver to be appointed to do so; (d) assign or transfer
Company’s interest in this Agreement to a third party; or (e) exercise any rights of Company
hereunder. Owner’s consent shall not be required for any of the foregoing; and, upon acquisition
of Company’s interest in this Agreement by the Lender or any other third party who acquires the
same from or on behalf of the Lender, Owner shall recognize the Lender or such other party (as
the case may be) as Company’s proper successor, and this Agreement shall remain in full force
and effect. As a precondition to exercising any rights or remedies as a result of any default or
alleged default by Company, Owner shall deliver a duplicate copy of the applicable notice of
default to each Lender concurrently with delivery of such notice to Company, specifying in
detail the alleged event of default and the required remedy, provided Owner was given notice of
such Lender as provided hereunder. A Lender shall have the same period after receipt of a notice
of default to remedy any event of default of Company, or cause the same to be remedied, as is
given to Company after Company’s receipt of a notice of default hereunder plus an additional
sixty (60) days or such longer period required to complete such cure, including the time required
for the Lender to foreclose its Lender’s Lien and gain possession of the Systems. At Company’s
request, Owner shall execute such consents, estoppel certificates and additional documents as
may reasonably be required by such Lender in connection with its Lender’s Lien.
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14. Surrender. Within ninety (90) days following the termination of this Agreement,
Company shall remove all aboveground components of the Systems and all of its personal
property from the Premises; provided, however, Company shall not be required to remove any
underground utility facilities. The Use License and Ancillary Licenses shall apply during this
period to the extent they relate to such removal of Systems and personal property. Upon
termination of this Agreement for any reason, Company shall return the Premises to their
previous condition, normal wear and tear excepted.
15. Notices. Any notice given under this Agreement shall be in writing and shall be hand
delivered, sent by reputable overnight courier, or mailed (by certified mail, return receipt
requested, postage prepaid) to the party’s address set forth herein. Any notice shall be deemed to
have been given when received or refused. Each party shall have the right to change its notice
address upon not less than five (5) days notice to the other party.
OWNER: City Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
With a copy to: Corporation Counsel
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
COMPANY: 350Green
Washington, D.C.
16. Effect of Conveyance. The terms, covenants, conditions and provisions hereof shall
inure to the benefit of and extend to and be binding upon the heirs, executors, administrators,
personal representatives, successors in interest, and assigns the successors in interest and assigns
of the respective parties hereto. Owner shall require any purchaser of the Premises to assume
Owner’s rights and obligations hereunder.
17. Signage. Company shall be permitted to install, at its sole cost and expense, its
standard signage adjacent to or on the Systems. All such signage shall be in compliance with
applicable law, including, but not limited to, Owner’s Sign Ordinance set forth in Title 4,
Chapter 12 of the Evanston City Code of 1979, as amended.
18. Relocation. Owner shall have the right to require the Company to relocate the
Systems to another location within the Premises (the “Relocation Area”) upon not less than
ninety (90) days prior written notice. The Relocation Area shall be capable of supporting
Systems of equal or greater utility as the existing Systems. Owner shall pay all of Company’s
out-of-pocket costs of relocation, including, but not limited to, any costs relating to: (i) the
installation of new Systems; (ii) installation of additional electrical, telecommunications, or other
utility lines, as well as the removal of such existing lines and any required restoration of the
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Premises; (iii) any related permitting requirements of governmental entities; and (iv) lost
revenues during any reasonably necessary period of non-operation, as evidenced by revenues
generated during the prior twelve (12) month period.
19. Miscellaneous. This Agreement shall in all respects be governed by and construed in
accordance with the laws of the state or commonwealth in which the Premises are located. If any
term of this Agreement is held to be invalid or unenforceable by any court of competent
jurisdiction, then the remainder of this Agreement shall remain in full force and effect to the
fullest extent possible under the law, and shall not be affected or impaired. Time is of the essence
with respect to the performance of every provision of this Agreement in which time of
performance is a factor. Any executed copy of this Agreement shall be deemed an original for all
purposes. This Agreement shall, subject to the provisions regarding assignment and subletting,
apply to and bind the respective heirs, successors, executors, administrators and assigns of
Owner and Company. The language in all parts of this Agreement shall in all cases be construed
as a whole according to its fair meaning, and not strictly for or against either Owner or
Company. The captions used in this Agreement are for convenience only and shall not be
considered in the construction or interpretation of any provision hereof. When a party is required
to do something by this Agreement, it shall do so at its sole cost and expense without right of
reimbursement from the other party unless specific provision is made therefore. If either party
brings any action or legal proceeding with respect to this Agreement, the prevailing party shall
be entitled to recover reasonable attorneys’ and experts’ fees and court costs. Whenever one
party’s consent or approval is required to be given as a condition to the other party’s right to take
any action pursuant to this Agreement, unless another standard is expressly set forth, such
consent or approval shall not be unreasonably withheld or delayed. This Agreement may be
executed in counterparts. No amendment hereto shall be effective unless in writing and signed by
both parties.
20. No Relief for Breach. The expiration or termination of this Agreement shall not
relieve either Party of any liability for a breach of its obligations under this Agreement for any
misrepresentation or failure to comply with any agreement or covenant therein. Any such
expiration or termination shall not be deemed to be a waiver of any available remedy for any
such breach, misrepresentation or failure to comply with any agreement or covenant.
21. Entire Agreement. This Agreement sets forth all of the promises, inducements,
agreements, conditions and understandings between Owner and Company relevant to the subject
matter of this Agreement, and there are no promises, agreements, conditions or understandings,
written or oral, express or implied, between them other that as herein set forth.
22. Survival of Terms, Binding on Successors. The covenants, terms, conditions,
representations, warranties, agreements and undertakings set forth in this Agreement (and
specifically including those provisions that, by their terms, survive the termination of this
Agreement) shall be binding upon and inure to the benefit of the Parties hereto and their
respective legal successors and permitted assigns and the covenants, provisions and agreements
herein contained shall run with the Premises during the Term and shall expire twelve (12)
months after termination of this Agreement.
[Signature page to follow]
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IN WITNESS WHEREOF, the Owner and the Company have signed this Agreement as of the
dates set opposite their signatures.
OWNER
Dated: By:
Name:
Title:
COMPANY
Dated: By:
Name:
Title:
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SCHEDULE 1
Evanston Municipal Parking Facilities
1. Lot 3, 1702 Chicago Avenue, Evanston, IL 60201
2. Lot 4, 2122 Central Street, Evanston, IL 60201
3. Lot 32, 825 Hinman Avenue, Evanston, IL 60202
4. 1800 Maple Self Park, 1800 Maple Avenue, Evanston, IL 60201
5. Church Street Self Park, 525 Church Street, Evanston, IL 60201
6. Sherman Plaza Self Park, 821 Davis Street, Evanston, IL 60201
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SCHEDULE 2
See Attached Site Plans
146
For City Council meeting of November 28, 2011 Item A8.1
Resolution 67-R-11: FY 2012 Budget of the City of Evanston
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/Treasurer
Subject: Resolution 67-R-11: FY 2012 Budget of the City of Evanston
Date: November 23, 2011
Recommended Action:
Staff recommends approval of Resolution 67-R-11 adopting the FY 2012 Budget of the
City of Evanston, in the amount of $250,096,993.
Summary:
Staff recommends approval of the FY 2012 Budget of the City of Evanston, in the
amount of $250,096,993. The annual budget is a policy document which sets the
financial course for the City and defines the service priorities provided to the community.
It is the culmination of months of effort by the City staff and public to balance available
resources with the actual and desired services required by Evanston residents,
businesses and visitors.
The FY 2012 Proposed Budget document was published on October 7, 2011. After
publishing the document, a series of meetings involving the City Council and public
were held to facilitate a community dialogue and to discuss possible changes to balance
the FY 2012 budget. A summary of the changes to the Proposed Budget which are
recommended for inclusion in the FY 2012 Adopted Budget is provided below.
General Fund:
The FY 2012 Proposed Budget for the General Fund includes revenues totaling
$85,013,206 and expenditures totaling $87,436,000, resulting in a deficit of $2,422,794.
In an effort to address the General Fund deficit, staff submitted a series of
recommended revenue enhancements and expenditure reductions for City Council
consideration. Additionally, staff proposed several “Below the Line” adjustments to be
considered during City Council deliberations relative to the General Fund budget. The
Memorandum
147
City Council reviewed the initial staff budget-balancing proposals and requested the
following adjustments be included in the FY 2012 Adopted Budget:
• Eliminate 3% property tax increase.
• Raise parking meter rates by $0.25 citywide beginning February 1, 2012.
• Reduce the proposed recreation fee increases by $150,000.
• Transfer the cost of unpaid ticket collection to violators beginning April 1, 2012.
• Exclude parking meter expirations from the $5.00 parking fine increase, to be
implemented by April 1, 2012.
• Adjust athletic contest and real estate transfer tax revenue projections.
• Reduce property tax allocation to the Solid Waste Fund by $554,033.
• Retain Crossing Guard program in-house.
• Eliminate the vacant Zoning Planner position.
• Eliminate the $500,000 transfer to the Capital Improvement Fund.
• Restore the four Forestry Worker III positions proposed for elimination.
In addition to these changes, staff will proceed with the creation of a Library Fund as
part of the FY 2012 budget. As a result of this change, the FY 2012 budget for the
Library Department, totaling $4,649,599, will be moved from the General Fund to the
newly created Library Fund. Revenues totaling $4,649,599 will also be moved from the
General Fund to the Library Fund. The net impact of this change on the General Fund
balance is $0. A complete list of adjustments to the General Fund budget has been
provided as an attachment to this report. The total General Fund adjustments will result
in budgeted revenues of $82,700,787 and expenditures of $82,696,543 which will
produce a budgeted surplus of $4,244.
Homelessness Prevention and Rapid Re-Housing Program (HPRP)
As part of the FY 2012 Proposed Budget, staff projected HPRP revenues and
expenditures totaling $288,460. This projection was made several months ago based
on programmatic information available at the time. Staff has reviewed the remaining
HPRP grant funds available from HUD and has updated its previous projection. As a
result, staff recommends reducing the FY 2012 HPRP revenues and expenditures to
$80,000. This will effectively close the HPRP in FY 2012.
Capital Improvements Fund
Based on Council deliberations of the 2012 Capital Improvements Plan, Staff is
proposing the reduction in projects financed through property tax supported debt by
$1.1 million, reducing the total projects funded in this manner to $5,180, 213. The table
listed below provides a summary of this reduction:
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Funding Project FY12 Funding
Description Department Source Ranking Request
Service Center Parking Deck Structural and Waterproofing Repairs PRCS GO Debt 1 700,000
Lakefront - Lagoon Area Improvements PRCS GO Debt 1 50,000
Bridge Street Bridge (HBP)Public Works GO Debt 1 50,000
Chicago Avenue Streetscape Public Works GO Debt 1 100,000
Church Street Brick Sidewalk Replacement - Ridge to Chicago Public Works GO Debt 1 240,000
Church Street Rehab - Ridge to Chicago Public Works GO Debt 1 160,000
Citywide Pavement Evaluation Public Works GO Debt 1 200,000
Davis Street Brick Sidewalk Replacement - Hinman to Orrington Public Works GO Debt 1 230,000
Fire Station #2 Boiler/Chimney & Apparatus Floor Heating Replacement PRCS GO Debt 2 210,000
CIP Street Resurfacing - Watermain Projects I Public Works GO Debt 2 900,000
Police Fire Roof Replacement PRCS GO Debt 3 400,000
New Salt Dome Public Works GO Debt 3 460,000
Civic Center Parking Lot Lighting Improvements PRCS GO Debt 4 350,000
Service Center Locker Room Renovations Public Works GO Debt 4 392,500
Fire Station #1 Mechanical Upgrade PRCS GO Debt 5 150,000
City Works Sign, Signal and Street Light Inventory and Upgrade Public Works GO Debt 5 100,000
Civic Center Renovations PRCS GO Debt 6 487,713
SUBTOTAL - RECOMMENDED PROJECTS 5,180,213
Bridge Rehab Program - Isabella Public Works GO Debt 6 710,000
Main Library Pump and Fan Replacement PRCS GO Debt 7 30,000
Metra Station Heating Control Replacements PRCS GO Debt 8 10,000
Downtown Brick Replacement Program Public Works GO Debt 9 350,000
SUBTOTAL - PREVIOUSLY RECOMMENDED PROJECTS 1,100,000
RECOMMENDED PROJECTS
PROJECTS PREVIOUSLY RECOMMENDED PER PROPOSED BUDGET
Sewer Fund
The FY 2012 Proposed Budget did not include the recognition of Sewer Surcharge
revenues and debt service payments made in connection with this new charge enacted
in 2010. Larger not-for-profit Sewer customers were charged a surcharge to cover
capital and debt service costs in the Sewer Fund. This refinancing of Sewer Debt was
accomplished in the 2011A Bond issue. The sewer surcharge revenues that will be
transferred to the Debt Service Fund equals $117,215 which is approximately 20% of
the debt service associated with the $8.0 million in debt issued for this refinancing. This
change does not impact the City’s 2011 tax levy ordinances, but will increase the
abatement request made to the County. The tax levy abatement resolutions for 2011
taxes/payable in 2012 will be presented at the December 12, 2011 Council meeting.
Solid Waste Fund
The FY 2012 Proposed Budget included a recommendation to allocate $1.8M of
property tax revenue to the Solid Waste Fund. The recommended $1.8M property tax
allocation would typically be collected as revenue for the General Fund. As part of the
budget review process, the City Council directed staff to increase the monthly rate for
refuse carts beginning February 1, 2012. The refuse cart fee increases would be as
follows:
• Increase the small refuse cart fee by $1.00 to $7.95.
• Increase the large refuse cart fee by $4.00 to $14.95.
Refuse cart fees are collected as revenue in the Solid Waste Fund. By increasing the
refuse cart rates, the recommended $1.8M allocation of property tax revenues to the
Solid Waste Fund can be reduced. Staff anticipates the refuse cart increases will
generate approximately $554,033 in new revenue in FY 2012. This revenue projection
149
includes a potential 10% migration of residents from large refuse carts to small carts to
avoid the higher fee. As a result of the refuse cart fee adjustments, staff has lowered
the property tax allocation to the Solid Waste Fund to $1,245,967.
In addition to the refuse cart fee increases, staff recommended a series of revenue
enhancements for the Solid Waste Fund as part of the FY 2012 Proposed Budget.
These revenue enhancements, totaling $182,000, were developed by Public Works
staff, in conjunction with AFSCME Local 1891 represented employees, and are as
follows:
• Increase fee for special pickups to $35 for the first three cubic yards and $15 for
additional three cubic yards. The current rate is $25 for first three cubic yards
and $10 for every additional three cubic yards.
• Increase yard waste sticker fee by $0.25, from $1.75 to $2.00.
Attachments:
Resolution 67-R-11
FY 2012 General Fund Budget Reduction Worksheet
150
11/23/2011
67-R-11
A RESOLUTION
Approving the 2012 Fiscal Year
Budget of the City of Evanston
WHEREAS, 65 Illinois Compiled Statutes 5/8-2-9.1 et seq. and
Title 1, Chapter 8 of the City Code, require the City Manager to submit to the City
Council a proposed budget for the ensuing fiscal year that presents a complete
revenues and expenditures plan for each fund; and
WHEREAS, in accordance with legal requirements, the City
Manager submitted the proposed budget for the 2012 fiscal year to the City
Council for its review and the required hearings on said budget were conducted
and properly noticed to the public thereto; and
WHEREAS, the City Council has reviewed the proposed budget,
with a total expenditure amount of $250,096,993
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City of Evanston’s 2012 fiscal year budget,
with a total expenditure amount of $250,096,993, summarized in the document
attached hereto and incorporated herein as Exhibit A, is hereby adopted, and the
City Manager is directed to implement said budget.
151
67-R-11
~2~
SECTION 2: That this Resolution shall be in full force and effect
from and after the date of its passage and approval in the manner
provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
152
67-R-11
~3~
EXHIBIT A
City of Evanston- Fiscal Year 2012
Adopted Budget Summary
Fund Name Fund #
2012 Adopted
Budget
General 100 82,696,543$
Homelessness Prev. & Rapid Re-Housing Program 190 80,000
Neighborhood Stabilization Program 195 7,449,363
Motor Fuel 200 2,236,990
Emergency Telephone 205 1,266,845
Special Service Area # 4 210 398,000
CDBG 215 1,696,193
CDBG Loan 220 20,000
Economic Development 225 2,393,618
Neighborhood Improvement 235 50,000
HOME 240 663,958
Affordable Housing Fund 250 230,590
Library Fund 260 4,649,599
Washington National TIF 300 7,978,376
Special Service Area # 5 305 423,232
Southwest II TIF 310 856,203
Southwest TIF 315 608,920
Debt Service (G.O. Bonds)320 13,122,403
Howard-Ridge TIF 330 1,567,736
West Evanston TIF 335 4,020,000
Capital Improvement 415 12,717,358
Special Assessment 420 1,472,660
Parking 505 15,251,140
Water 510 20,663,758
Sewer 515 21,461,143
Solid Waste 520 5,187,861
Fleet 600 5,718,513
Equipment Replacement 601 2,450,000
Insurance 605 16,765,991
Fire Pension 700 7,109,000
Police Pension 705 8,891,000
Total All Funds 250,096,993$
153
FY 2012 FY 2012
INITIAL FINAL
RECOMMENDED REVENUES ADJUSTMENTS ADJUSTMENTS
GENERAL FUND BUDGET ADJUSTMENTS - REVENUES
Citywide
Transfer from Compensated Absences 257,000 257,000
Transfer from IMRF Reserve 259,000 259,000
3% Property Tax Increase 1,230,000 -
Library Budget - Revenue 235,800 -
C-Ticket / Administrative Adjudication Fee Adjustments 23,000 23,000
Increase 1-Day liquor License Fees 2,850 2,850
Increased Collections of Money Owed to City 320,000 320,000
License Plate Recognition System 100,000 100,000
Increase Parking Fines by $5 (9 mo.) 530,000 220,000
Contract Out Crossing Guard Program
(To be implemented in Sept, 2012 - 50% of Yearly Savings) 50,000 -
Police and Fire Fee Increases (10% Increase) 20,000 20,000
Recreation Program Fee Adjustments 300,000 150,000
Revenue from Township - Job Training & Mentoring 50,000 50,000
Moving Van Permit Fee 50,000 50,000
Increase Parking Meters by $0.25 Citywide (11 mo.) - 641,667
Athletic Tax Adjustment - 53,663
Real Estate Transfer Tax Adjustment - 100,000
Transfer Cost of Ticket Collection Agency Fee to Violators (9 mo.) - 90,000
Creation of Library Fund - Revenue - (4,649,599)
SUBTOTAL REVENUE ADJUSTMENTS $ 3,427,650 $ (2,312,419)
FY 2012 FY 2012
INITIAL FINAL
RECOMMENDED REDUCTIONS ADJUSTMENTS ADJUSTMENTS
CITY-WIDE BUDGET ADJUSTMENTS - EXPENDITURES
Department Reduction Detail
Citywide
Salary and Benefit Adjustments ($546,562 Citywide Savings) 475,000 475,000
Non-Represented Employees - 2% Merit / Step Increase (160,000) (160,000)
Health Insurance Restructuring (est. $600K all Funds) - Change of Employee
Contributions, Dependent Audit and Plan Design 500,000 500,000
Reduction in Support for ECMC 100,000 100,000
Subtotal Citywide $ 915,000 $ 915,000
Administrative Services
City Cell Phone Stipend Reduction and Reduction of City-Owned Cell Phones 15,000 15,000
Addition of Collections Coordinator Position (Full-Time Contracted) (50,000) (50,000)
Crossing Guard Program - Contract Out Savings 41,375 -
Elimination of Parking Supervisor Position 70,800 70,800
Elimination of Tech Support Specialist I 106,000 106,000
Transfer of 50% of GIS Specialist to Water Fund 54,000 54,000
Decrease Budget for Unemployment Insurance 100,000 100,000
Information Technology Infrastructure (150,000) (150,000)
Contractual Risk Management Services (100,000) (100,000)
Subtotal Administrative Services $ 87,175 $ 45,800
CITY OF EVANSTON FY 2012 BUDGET REDUCTION WORKSHEET
GENERAL FUND
Page 1 of 4154
CITY OF EVANSTON FY 2012 BUDGET REDUCTION WORKSHEET
GENERAL FUND
FY 2012 FY 2012
INITIAL FINAL
RECOMMENDED REDUCTIONS ADJUSTMENTS ADJUSTMENTS
Community and Economic Development
Elimination of Minority / Women / Evanston Based Business Coordinator 120,000 120,000
Elimination of Community Intervention Coordinator (vacant) 86,000 86,000
Elimination of Zoning Planner Position (vacant) - 100,225
Addition of Management Analyst Position (80,000) (80,000)
Subtotal Community and Economic Development $ 126,000 $ 226,225
Police
Department-wide Efficiencies 15,000 15,000
311 Program Adjustments 50,000 50,000
Subtotal Police $ 65,000 $ 65,000
Fire
Reduction in Hireback Overtime 50,000 50,000
Increase in Training (28,000) (28,000)
Subtotal Fire $ 22,000 $ 22,000
Health
Addition of Environmental Health Practitioner (85,000) (85,000)
Subtotal Health $ (85,000) $ (85,000)
Parks, Recreation and Community Services
Reduce Unemployment Cost of Seasonals 100,000 100,000
Elimination of Parks PW II Position (vacant) 86,800 86,800
Elimination of Secretary II Position 64,000 64,000
Reclassify Health Program Coordinator to Assistant Youth Coordinator 34,000 34,000
Addition of Assistant Youth Coordinator (55,000) (55,000)
Job Training / Mentoring Program Expense - Funding from Township (50,000) (50,000)
Safe Summer Programs 50,000 50,000
Reduction in hours for the Facilities Supervisor - Noyes 20,000 20,000
Inclusion Specialist Reclass to Full-Time (30,000) (30,000)
Forestry Program Modifications (Elimination of 4 Parks Forestry Worker III Positions
and Addition of $243,000 in Contractual Services) 140,000 -
Elimination of Management Analyst 80,000 80,000
Subtotal Parks, Recreation and Community Services $ 439,800 $ 299,800
Library
Creation of Library Fund - Expense - 4,649,599
Library Budget - Expense (235,800) (140,000)
Subtotal Library $ (235,800) $ 4,509,599
Page 2 of 4155
CITY OF EVANSTON FY 2012 BUDGET REDUCTION WORKSHEET
GENERAL FUND
FY 2012 FY 2012
INITIAL FINAL
RECOMMENDED REDUCTIONS ADJUSTMENTS ADJUSTMENTS
Public Works
Street Sweeping Staffing Change (1 Full-time Equipment Operator I (vacant) to 2
Part-time) 30,000 30,000
Elimination of Civil Engineer II 107,000 107,000
Property Tax Allocation to Solid Waste Fund (1,800,000) (1,245,967)
Reduction of Worker's Comp / Liability Cost 100,000 100,000
Transfer to Capital Projects Fund (500,000) -
Fleet Maintenance Activities (250,000) (250,000)
Subtotal Public Works $ (2,313,000) $ (1,258,967)
TOTAL PROPOSED REVENUES (General Fund) $ 85,013,206 $ 85,013,206
TOTAL PROPOSED EXPENDITURES (General Fund) $ 87,436,000 $ 87,436,000
TOTAL PROPOSED DEFICIT (General Fund) $ 2,422,794 $ 2,422,794
TOTAL REVENUE ADJUSTMENTS (General Fund) $ 3,427,650 $ (2,312,419)
TOTAL EXPENDITURE REDUCTIONS (General Fund) $ (978,825) $ 4,739,457
TOTAL DEFICIT REDUCTION (General Fund) $ 2,448,825 $ 2,427,038
TOTAL REVISED PROPOSED REVENUES (General Fund) $ 88,440,856 $ 82,700,787
TOTAL REVISED PROPOSED EXPENSES (General Fund) $ 88,414,825 $ 82,696,543
NET BALANCE (General Fund) $ 26,031 $ 4,244
FY 2012 FY 2012
INITIAL FINAL
POTENTIAL ADDITIONAL REDUCTIONS - "BELOW THE LINE" ADJUSTMENTS ADJUSTMENTS
Citywide
Additional Three Day Holiday Furlough - Columbus Day, President's Day and
Veteran's Day ($389,544 Citywide Savings - Subject to Collective Bargaining) 302,000 -
Non-Represented Employees - 1% Additional Merit / Step Increase 80,000 -
Reduction of 1 Parking Enforcement Officer (vacant) 60,000 -
Additional Parks and Recreation Fee Adjustments 100,000 -
Additional 1% Property Tax Increase 400,000 -
SUBTOTAL POTENTIAL ADDITIONAL REDUCTIONS $ 942,000 $ -
Page 3 of 4156
CITY OF EVANSTON FY 2012 BUDGET REDUCTION WORKSHEET
GENERAL FUND
FY 2012 FY 2012
INITIAL FINAL
RECOMMENDED REDUCTIONS - OTHER FUNDS ADJUSTMENTS ADJUSTMENTS
Utilities (Water / Sewer Fund)
Transfer of 50% of GIS Specialist Position from General Fund $ (54,000) $ (54,000)
Subtotal Utilities $ (54,000) $ (54,000)
Solid Waste (Solid Waste Fund)
Solid Waste Revenue Increases 182,000 182,000
Solid Waste Expense Reductions 226,000 226,000
Property Tax Allocation to Solid Waste Fund 1,800,000 1,245,967
Increase Small Can Refuse Fee by $1.00 to $7.95 (11 mo.) - 45,833
Increase Large Can Refuse Fee by $4.00 to $14.95 (11 mo.) - 508,200
Subtotal Solid Waste Fund $ 2,208,000 $ 2,208,000
TOTAL ADJUSTMENTS (Other Funds) $ 2,154,000 $ 2,154,000
FY 2012 FY 2012
INITIAL FINAL
ONE-TIME BUDGET ITEMS ADJUSTMENTS ADJUSTMENTS
One-Time Revenues
Transfer from Township 250,000 250,000
Transfer from Special Assessment for Capital Projects 800,000 800,000
Subtotal One-Time Revenues 1,050,000$ 1,050,000$
One-Time Expenses
Vehicle Replacement 150,000 150,000
Forestry IT Hardware / Software 100,000 100,000
Capital Projects 800,000 800,000
Subtotal One-Time Expenses 1,050,000$ 1,050,000$
NET BALANCE ONE-TIME BUDGET ITEMS -$ -$
FY 2012 FY 2012
INITIAL FINAL
OTHER NON-BUDGETARY ITEMS ADJUSTMENTS ADJUSTMENTS
Modify Township Operations - Tax-Payer Savings Only $ 50,000 $ 50,000
TOTAL NON-BUDGET ITEMS $ 50,000 $ 50,000
Page 4 of 4157
For Council Meeting of November 28, 2011 Item A8.2
Ordinance 108-O-11: Waterworks System Rate Increase
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Superintendent – Construction & Field Services
Subject: Ordinance 108-O-11 Amending the Evanston City Code
Title 7, Chapter 12, Relating to the City Waterworks System
Date: November 17, 2011
Recommended Action:
Staff recommends City Council approval of Ordinance 108-O-11 Amending the
Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System.
Summary:
Staff is recommending a five percent (5%) water rate increase. The existing water rate
is billed as a minimum use meter charge for the first 5 units based on meter size, and a
quantity charge for every unit in excess of the first 5 units in the bi-monthly billing
period. Effective January 1, 2012, both the minimum use meter charge and quantity
charge is proposed to be raised by five percent. For the 5/8” and the 3/4” meter sizes
(the meter sizes commonly used in single family homes) the minimum use meter charge
will increase from $5.94 to $6.24 for the first 5 units consumed and the quantity charge
will increase from $1.67 per unit to $1.75 per unit for every unit in excess of 5 units
consumed in the bi-monthly billing period. A unit is 100 cubic feet, which is equal to 748
gallons. The fee table for the proposed water rate structure is shown as Exhibit 1.
A copy of draft ordinance 108-O-11 is attached for reference.
Background:
On September 27, 2010, City Council approved a 10% rate increase to the water rate,
effective January 1, 2011. At that time, staff also recommended a 5% water rate
increase in 2012 and a 3% increase in 2013. City Council indicated their approval, but
the additional rate increases were not included in the ordinance adopted at that time.
These rate increases are necessary in order to manage the amount of bonds sold to
finance needed capital improvement projects.
Memorandum
158
Impact to Typical User
There are approximately 14,340 water accounts in the City. The vast majority of the
accounts (84%) are residential accounts with either a 5/8” or a 3/4” water meter. For
these accounts, the minimum use meter charge will increase from $5.94 to $6.24 for the
first 5 units consumed each bi-monthly billing period. On an annual basis, the minimum
use meter charge will increase by $1.80, from $35.64 to $37.44.
The average single family consumes 106 billing units a year. Within that year, the first
30 billing units are included in the minimum use meter charge leaving a total of 76 billing
units that will be billed at the increased quantity charge of $1.75 per billing unit. As a
result, the average single family annual quantity charge will increase by $6.08 from
$126.92 to $133.00.
In summary, the average single family home that uses 106 billing units a year is
currently paying $162.56 in water bills annually and with the proposed 5% water rate
increase, their annual water bill will increase by $7.88 to $170.44. A comparison of
Evanston water rates to that of neighboring communities is shown in Exhibit 2.
Water Fund Projection
The current Water Fund Financial Projection is attached as Exhibit 3. Documents and
presentations previously provided regarding the water fund and proposed rates are
available on the City website at: http://www.cityofevanston.org/utilities/plans-reports/
As this projection indicates, the fund balance remains positive through 2013 based on
the proposed water rate increases. However without additional rate modifications in
2014 all proposed capital projects would have to be deferred.
Comparison to Other Communities
Both the City of Chicago and the DuPage Water Commission have announced
proposed water rate increase for the next several years as indicated in the table below:
EVANSTON CHICAGO DuPage Wtr Comm.
YEAR
rate per
1,000 Gal
percent
increase
rate per
1,000Gal
percent
increase
rate per
1K Gal
percent
increase
2011 $ 2.23 $ 2.01 $ 2.30
2012 $ 2.34 5% $ 2.51 25% $ 2.99 30%
2013 $ 2.41 3% $ 2.89 15% $ 3.59 20%
2014 n/a $ 3.32 15% $ 4.23 18%
2015 n/a $ 3.82 15% $ 4.95 17%
Exhibit 2 indicates the water rates for several near-by communities and also indicates
that the majority of these communities have had water rate increases in the past year.
Communities that purchase water directly from the City of Chicago, such as
Lincolnwood, Morton Grove, Des Plaines, Park Ridge and Niles, will need to review
their water rates based on the rate increases approved by the Chicago. The DuPage
Water Commission purchases water from Chicago and then resells it to the
communities within the County. Communities such as Hinsdale, Wood Dale, Elmhurst,
Addison, Oak Brook, Downers Grove, Naperville, Wheaton and Lisle will need to review
their water rates based on the rate increases announced by the Commission.
159
Attachments
Exhibit 1 – Proposed 2012 Water Rates and Meter Charge Structure
Exhibit 2 – Water Rates of Near-by Communities
Exhibit 3 – Water Fund Projection
Draft Ordinance 108-O-11
160
EXHIBIT 1
PROPOSED 2012 WATER RATES AND METER CHARGE STRUCTURE
MINIMUM CHARGE EVERY TWO MONTHS
BASED ON WATER METER SIZE
Meter
Size
Current Water
Rates and Charges
(2011)
Revised Rates
and Charges
(proposed 2012)
5/8 & 3/4 $5.94 $6.24
1 $11.88 $12.47
1 1/2 $22.22 $23.33
2 $34.98 $36.73
3 $61.60 $64.68
4 $98.68 $103.61
6 $174.02 $182.72
8 $294.58 $309.31
The minimum service charge includes the first five hundred
cubic feet (500 cu.ft.) of water consumed.
As of January 1, 2012, users will be charged $1.75 per 100
cubic feet of usage over minimum.
161
EXHIBIT 2
WATER RATES OF NEAR-BY COMMUNITIES
Community
Water Rate
per 1000
gallons
(Nov 2011)
Water Rate
per 1000
gallons
(March 2010)
Percent
Increase
Glenview (N. Maine District) $9.30 n/a
Hinsdale $7.97 $7.67 3.9%
Lake Forest (non-resident) $6.75 $6.26 7.8%
Wood Dale $6.33 n/a
Morton Grove $5.88 $5.16 14.0%
Elmhurst $5.34 n/a
Addison $5.12 $4.78 7.1%
Niles $5.05 $4.59 10.0%
Deerfield $4.95 $4.14 19.6%
Lake Forest (resident) $4.92 n/a
Wheeling $4.83 $4.62 4.5%
Arlington Heights $4.81 $4.63 3.9%
Park Ridge $4.67 $4.45 4.9%
Lincolnshire (out of village) $4.66 n/a
Oak Brook $4.59 n/a
Des Plaines $4.56 $4.56 0.0%
Downers Grove $4.42 $3.88 13.9%
Lincolnshire (in village) $4.24 $4.08 3.9%
Glenview (incorporated) $4.21 $3.65 15.3%
Lincolnwood $4.16 $3.15 32.1%
Skokie $4.15 $3.53 17.6%
Northbrook $4.08 $3.40 20.0%
Naperville $3.98 $3.17 25.6%
Wheaton $3.55 $2.87 23.7%
Lisle $3.50 $2.90 20.7%
Wilmette $3.33 $2.93 13.7%
Palatine $3.00 $2.85 5.3%
Buffalo Grove $3.00 $2.40 25.0%
Chicago $2.51
(as of 1/01/12)
$2.01
(as of 1/01/11) 25.0%
Evanston
$2.34
(as of 1/01/12)
$2.23
(as of 1/01/11) 5.0%
Highland Park $2.31 $2.22 4.1%
162
163
164
165
166
For City Council meeting of November 28, 2011 Item A8.2
Ordinance 109-O-11 Authorizing an Increase in the Sanitation Service Charge
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette E. Robinson, Director of Public Works
Subject: Ordinance 109-O-11 Revision to the Sanitation Service Charge Fee
Structure
Date: November 28, 2011
Recommended Action:
Staff recommends City Council adoption of Ordinance 109-O-11 to amend Title 8,
Chapter 5, Section 12 Imposition of Sanitation Service Charges to increase the
sanitation service charge per unit fee structure to $7.95 for a 65 gallon cart, $14.95 for a
95 gallon cart, and $7.95 per unit for the City condo program and to increase the
additional cart fee to $7.95 per cart.
Summary:
Following the approval of the new refuse rate structures, the City Code needs to be
updated to reflect the new changes. The new fees will commence on February 1, 2012.
Background:
During the City Council Budget Meeting on November 15, 2011, the City Council
approved the increase of fees to the sanitation service charge fee structure. The
purpose of the increase is to encourage increased recycling and generate additional
revenue. The fee adjustments in proposed Ordinance 109-O-11 will result in additional
revenue in the amount of $554,033 per year. This amount of revenue assumes an
estimated 10% migration of large can usage to small can usage.
Attachments:
Ordinance 109-O-11
Memorandum
167
11/21/2011
109-O-11
AN ORDINANCE
Amending a Section of Title 8, Chapter 5 Relating to
Refuse Collection Services
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 8-5-12 of the Evanston City Code of 1979, as
amended, is hereby further re-titled and amended to read as follows:
8-5-12: IMPOSITION OF SANITATION SERVICE CHARGES:
(A) Refuse: There is hereby established the following fee structure for the collection
and disposal of refuse, as defined in Section 8-5-1 of this Chapter, by the City:
1. Seven Six and 95/100 dollars ($7.95 6.95) per month per dwelling for one
City-issued sixty-five (65) gallon wheeled cart, only.
2. Fourteen Ten and 95/100 dollars ($14.95 10.95) per month per dwelling
for one City-issued ninety-five (95) gallon wheeled cart plus one thirty (30)
gallon or less trash bag.
3. Seven Six and 95/100 dollars ($7.95 6.95) per month per dwelling for any
additional wheeled cart of any size. The initial monthly fee shall be based
on the largest wheeled cart present at the location.
4. Seven and 95/100 dollars ($7.95) per month per unit for each townhome,
row house, or multiple dwellings which are at least seventy-five percent
(75%) owner occupied for the entire housing complex.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
168
109-O-11
~2~
without the invalid application or provision, and each invalid application of this ordinance
is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2011
Adopted: ___________________, 2011
Approved:
___________________________, 2011
________________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Approved as to form:
________________________________
W. Grant Farrar, Corporation Counsel
169
For City Council meeting of November 28, 2011 Item A8.3
Ordinance 109-O-11 Authorizing an Increase in the Sanitation Service Charge
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette E. Robinson, Director of Public Works
Subject: Ordinance 109-O-11 Revision to the Sanitation Service Charge Fee
Structure
Date: November 28, 2011
Recommended Action:
Staff recommends City Council adoption of Ordinance 109-O-11 to amend Title 8,
Chapter 5, Section 12 Imposition of Sanitation Service Charges to increase the
sanitation service charge per unit fee structure to $7.95 for a 65 gallon cart, $14.95 for a
95 gallon cart, and $7.95 per unit for the City condo program and to increase the
additional cart fee to $7.95 per cart.
Summary:
Following the approval of the new refuse rate structures, the City Code needs to be
updated to reflect the new changes. The new fees will commence on February 1, 2012.
Background:
During the City Council Budget Meeting on November 15, 2011, the City Council
approved the increase of fees to the sanitation service charge fee structure. The
purpose of the increase is to encourage increased recycling and generate additional
revenue. The fee adjustments in proposed Ordinance 109-O-11 will result in additional
revenue in the amount of $554,033 per year. This amount of revenue assumes an
estimated 10% migration of large can usage to small can usage.
Attachments:
Ordinance 109-O-11
Memorandum
170
11/21/2011
109-O-11
AN ORDINANCE
Amending a Section of Title 8, Chapter 5 Relating to
Refuse Collection Services
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 8-5-12 of the Evanston City Code of 1979, as
amended, is hereby further re-titled and amended to read as follows:
8-5-12: IMPOSITION OF SANITATION SERVICE CHARGES:
(A) Refuse: There is hereby established the following fee structure for the collection
and disposal of refuse, as defined in Section 8-5-1 of this Chapter, by the City:
1. Seven Six and 95/100 dollars ($7.95 6.95) per month per dwelling for one
City-issued sixty-five (65) gallon wheeled cart, only.
2. Fourteen Ten and 95/100 dollars ($14.95 10.95) per month per dwelling
for one City-issued ninety-five (95) gallon wheeled cart plus one thirty (30)
gallon or less trash bag.
3. Seven Six and 95/100 dollars ($7.95 6.95) per month per dwelling for any
additional wheeled cart of any size. The initial monthly fee shall be based
on the largest wheeled cart present at the location.
4. Seven and 95/100 dollars ($7.95) per month per unit for each townhome,
row house, or multiple dwellings which are at least seventy-five percent
(75%) owner occupied for the entire housing complex.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
171
109-O-11
~2~
without the invalid application or provision, and each invalid application of this ordinance
is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2011
Adopted: ___________________, 2011
Approved:
___________________________, 2011
________________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Approved as to form:
________________________________
W. Grant Farrar, Corporation Counsel
172
For City Council meeting of November 28, 2011 Item A9
Ordinance 111-O-11 Requiring the Recycling of Electronic Products
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette E. Robinson, Director of Public Works
Subject: Ordinance 111-O-11 Requiring the Recycling of Electronic Products
Date: November 28, 2011
Recommended Action:
Staff recommends City Council adoption of Ordinance 111-O-11 enacting new
subsections (F) and (G) to Title 8, Chapter 5, Section 3 General Disposal Requirements
to prohibit the disposal in any refuse container by any person or business electronics
products specified in the Electronic Products Recycling and Reuse Act (415 ILCS 5/1 et
seq., as amended). Pursuant to this Act the following items must instead be recycled:
televisions, printers, electronic keyboards, electronic mice, cable receivers, satellite
receivers, monitors, facsimile machines, videocassette recorders, digital video disc
(DVD) players, digital video disc (DVD) recorders, digital converter boxes, computers
(including tablets), scanners, stereo equipment and speakers, portable digital music
players, small scale servers, and video game consoles. Ordinance 111-O-11 also
includes in subsection (G) a provision to impose a special pick-up fee for the violation of
the provisions of Section 8-5-3.
Summary:
Following the approval of the new refuse rate structures, the City Code needs to be
updated to reflect the new changes. The new requirements will be effective January 1,
2012.
Background
In September 2009, Illinois became the 16th State to adopt an electronics recycling law
known as the Electronics Products Recycling and Reuse Act (SB2313). Initially, this
legislation banned televisions and monitors from entering Illinois landfills. Recently,
Governor Quinn signed legislation that made extensive changes to the Illinois Product
Recycling and Reuse Act (P.A. 97-0287) that expands the number of covered electronic
products (listed below) and prohibits them from being thrown away in the garbage as of
January 1, 2012, from all sources under penalty of law.
Evanston residents may recycle electronics by taking them to SWANCC’s transfer
station in Glenview on Saturdays from 9am to 11:30am. Please note that the transfer
Memorandum
173
Page 2 of 2
station will be closed on November 26th, December 31st and January 7th. In addition,
SWANCC communities including Evanston will host one day events during the Spring
and Summer each year. The locations and dates will be posted on the City’s website in
the spring.
174
11/22/2011
111-O-11
AN ORDINANCE
Enacting two new Subsections 8-5-3(F) and (G) of the
Evanston City Code, “Recycling of Electronic Products Required”
and “Special Pick-Up Fee”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 8-5-3 of the Evanston City Code of 1979, as
amended (“City Code”), “General Disposal Requirements,” is hereby further amended to
add the following subsections:
(F) Recycling of Electronic Products Required: Pursuant to the Electronic Products
Recycling and Reuse Act (415 ILCS 5/1 et seq., as amended), the following electronic
products shall not be disposed of in any refuse container by any person or business and
must be recycled: televisions, printers, electronic keyboards, electronic mice, cable
receivers, satellite receivers, monitors, facsimile machines, videocassette recorders,
digital video disc (DVD) players, digital video disc (DVD) recorders, digital converter
boxes, computers (including tablets), scanners, stereo equipment and speakers,
portable digital music players, small scale servers, and video game consoles.
(G) Special Pick-Up Fee: Any person who violates the provisions of this section shall
be subject to a fee of no less than twenty-five and no/100 dollars ($25.00) for a “special
pick-up” for the additional collection service resulting from the violations of the
aforementioned subsections. The fee will cover the collection, transportation and
disposal of up to three (3) cubic yards of refuse, yard waste, or recyclable material. For
each additional three (3) cubic yards of refuse, yard waste, or recyclable material in
excess of the initial three (3) cubic yards, an additional ten and no/100 dollars ($10.00)
will be charged. The Director of Public Works or his or her designee may increase the
total fee as described by Section 8-5-9-1(G) to address the city’s costs for the special
pick-up.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
175
111-O-11
~2~
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid application of this ordinance
is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
176
1
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Nancy Radzevich, Economic Development Manager
Paul Zalmezak, Economic Development Coordinator
Subject: Ordinance 106-O-11, Authorizing the City Manager to Negotiate the Sale
of 1817 Church Street
Date: November 21, 2011
Recommended Action:
Staff requests adoption of Ordinance 106-O-11
Funding Source:
N/A
Summary:
The City owned property at 1817 Church Street is currently improved with a vacant,
dilapidated structure, which may be renovated and put to a productive use by a
purchaser.
The City of Evanston purchased the property at 1817 Church Street in 1976. Over the
years, the building has served as a neighborhood center, housed various social
services agencies and served as an outpost for the Evanston Police Department. In
2001, the property was sold to the West Evanston Citizens District Council for the
purpose of establishing a Black American Heritage House and Technology Center that
would contribute to the revitalization and redevelopment of the Church-Dodge
neighborhood business district and serve primarily the residents of the surrounding
neighborhoods. Community Development Block Grant (CDBG) funds were provided by
the City for part of the rehab work. The facility was reclaimed by the City in 2007
because the building was not open to the public according to the terms of sale, and the
public benefit required based on the investment of federal funds was not accomplished.
On April 26, 2011, John Leineweber, on behalf of the Evanston North Shore Contractors
Cooperative (ENSCC), presented to the Housing and Community Development Act
Committee (HCDAC) the proposal to rehab the 1817 Church Street building and convert
Memorandum
For City Council meeting of November 28, 2011 Item A10
Ordinance 106-O-11: Negotiate Sale of 1817 Church Street
For Introduction
177
2
that structure into a Home Service/Building Trades Incubator. Mr. Leineweber
explained that the ENSCC, which is composed of 13 independent Evanston businesses
representing different building trades, proposes to redevelop the property as a small
business incubator for building trades. The group proposed a small business incubator
for building trades on the upper floors (2nd and 3rd floors) with a home design
center/showroom, conference room, workshop, and two additional offices for related
home service businesses on the ground floor. The proposal includes a 1,000 square
foot addition to the second floor to accommodate additional offices for the incubator
members.
The incubator would provide shared administrative support services, copier, etc. for the
businesses, most of which are sole proprietors operating out of their homes. The
incubator will enable these businesses to work together on projects, refer customers to
others in the group and expand awareness in Evanston and beyond to foster business
growth and expansion.
Through this proposal, the property will return to the tax rolls, the property taxes
generated will provide additional increment to the TIF, which can in turn be used for
additional projects in this area. The project proponent estimates approximately
$12,000-$15,000 in annual real estate taxes being generated once the property is
transferred to ENSCC.
Legislative History:
On July 27, 2011, Economic Development Committee voted to recommend approval of
sale and a loan for the renovation of 1817 Church.
Attachment:
Ordinance 106-O-11
Attachment A: 1817 Church Background Memorandum
178
11/18/2011
106106106106----OOOO----11111111
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Authorizing the City Manager to Negotiate the SaleAuthorizing the City Manager to Negotiate the SaleAuthorizing the City Manager to Negotiate the SaleAuthorizing the City Manager to Negotiate the Sale
of Cityof Cityof Cityof City----Owned Real Owned Real Owned Real Owned Real PropertyPropertyPropertyProperty Located atLocated atLocated atLocated at
1817 Church Street 1817 Church Street 1817 Church Street 1817 Church Street in Evanston, Illinoisin Evanston, Illinoisin Evanston, Illinoisin Evanston, Illinois
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized and directed to
negotiate the sale of the City’s interests in the real estate legally described in Exhibit A
attached hereto and incorporated herein by reference, commonly known as 1817 Church
Street in Evanston, Illinois (the “Subject Property”).
SECTION 2: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City
Code, 1979, as amended (the “City Code”), an affirmative vote of two-thirds () of the
elected Aldermen is required to accept the recommendation of the City Manager on the
negotiation authorized herein. The City reserves the right to reject any and all negotiations.
SECTION 3: Pursuant to City Code Subsection 1-17-4-2-(B)-3, Notice of
Intent to Sell Certain Real Estate by Negotiation was published in the Evanston Review, a
newspaper in general circulation in the City, on November 25, 2011, as shown in Exhibit B,
attached hereto and incorporated herein by reference. Said publication was neither less
than fifteen (15) nor more than thirty (30) days before the date on which the City Council
considered adoption of this ordinance authorizing the City Manager to negotiate the sale of
the Subject Property.
179
106-O-11
~2~
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
SECTION 6: If any provision of this Ordinance or application thereof to any
person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this Ordinance
is severable.
SECTION 7: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
180
106-O-11
~3~
EXHIBIT A
LEGAL DESCRIPTION
THE WEST 1/2 OF LOT 12 AND THE EAST 10 FEET OF LOT 13 IN BLOCK 3 IN
MERRILL LADD’S SECOND ADDITION TO EVANSTON, BEING A SUBDIVISION OF
THE WEST 1/2 OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 13,
TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN
COOK COUNTY, ILLINOIS, COMMONLY KNOWN AS 1817 CHURCH STREET,
EVANSTON, ILLINOIS.
Commonly Known As: 1817 Church Street, Evanston, Illinois.
181
106-O-11
~4~
EXHIBIT B
NOTICE OF INTENT TO NEGOTIATE THE SALE OF
CERTAIN CITY-OWNED REAL ESTATE INTEREST
Public Notice is hereby given that on December 12, 2011, at 7:15 P.M., in the Council
Chambers at 2100 Ridge Avenue, Evanston, Illinois, the Evanston City Council will
consider adoption of ordinances for the negotiated sale of the City's interest in certain real
estate, located at 1817 Church Street, Evanston, Illinois, with the following legal description:
THE WEST 1/2 OF LOT 12 AND THE EAST 10 FEET OF LOT 13 IN BLOCK 3 IN
MERRILL LADD’S SECOND ADDITION TO EVANSTON, BEING A SUBDIVISION OF
THE WEST 1/2 OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 13,
TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN
COOK COUNTY, ILLINOIS, COMMONLY KNOWN AS 1817 CHURCH STREET,
EVANSTON, ILLINOIS.
Said property is improved with a vacant structure and will be used for purposes as set forth
in the underlying real estate sales contract, as allowed by the City Zoning Ordinance, but
said property shall not be declared tax-exempt.
182
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Attachment A
2
• Generation of new property tax revenues and additional TIF increment.
• Support and strengthening of existing and new Evanston-based small
construction related trade businesses through the development business to
business collaboration and leads.
• Creation of new jobs as well as apprenticeships opportunities; with a first priority
for local residents.
• Opportunities for complementary small neighborhood businesses to locate in
ground floor offices spaces.
• The “buyout” of HUD investment allows for the use of those CDBG funds for
other priority projects in the neighborhood.
• By structuring the rehab assistance as a loan, the TIF funds will be paid back and
will be available for future projects in the West Evanston TIF district.
Funding Source
Staff proposes to use a total of $440,000 from the West Evanston Tax Increment
Finance District fund 5870.65515, split between a $200,000 loan to ENSCC and
$220,000 (current appraised value of the property) to reimburse HUD for CDBG
investment per HUD regulations. Staff expected that a portion of this project will be
funded in FY2011 and FY2012. For FY2011, $490,000 has been budgeted. To
date, $64,520 has been committed from the fund. For FY2012, $1.2M has been
proposed for Economic Development projects in the proposed budget.
Summary
The City of Evanston purchased the property at 1817 Church Street in 1976 with CDBG
fund. Since then, the building has served a number of uses including police department
outpost, neighborhood center, and social service agencies. In 2001, the property was
sold to West Evanston Citizens District Council for purpose of establishing the Black
American Heritage House and Technology Center. However, the project did not move
forward and the facility was reclaimed in 2007. Including the acquisition costs, the City
has used approximately $296,000 in CDBG funds for building management, renovation,
and the failed conversion to the heritage house/technology center concept. The
building is valued at $220,000 based on a fair market value “as-is” appraisal completed
August 23, 2011.
Proposal:
In April 2011, John Leineweber on behalf of ENSCC proposed to rehab the property to
house the Home Service / Building Trades Cooperative. The ENSCC estimates a total
project cost of $330,000. The cooperative will be composed of thirteen independent
Evanston businesses representing a variety of building trades. The thirteen contractor
start-ups are primarily sole proprietors who operate out of their homes. The space will
provide these businesses the opportunity to collaborate and refer customers to others
within the space to foster expansion of their business.
184
Attachment A
3
The upper floors of the building will house the building trades while the ground floor will
feature a home design showroom, conference room, workshop and offices. Additional
services provided to the start ups will include a shared business administration office
(e.g. admin support services, copier, fax, etc).
ENSCC estimates the one-year renovation will cost $330,000 (including $30,000 in soft
costs). The thirteen members will invest a total of $130,000 toward the
renovation/expansion ($10,000 each which includes a minimum $2,500 cash
contribution and sweat equity valued at $30/hr).
HUD:
Because CDBG had been used to acquire and maintain the property and was also
being considered for funding elements of the proposal, the City was required to abide by
HUD’s strictly defined economic development guidelines.
The City and proponent were seeking to qualify the project as providing a direct benefit
to low/moderate income persons because many of the businesses are micro-
enterprises (5 or fewer employees, including owners) and many of the owners are
themselves low/moderate income. Under this classification, providing direct assistance
to the LLC member companies would meet a CDBG National Objective by serving
low/moderate income persons.
HUD, however, disallowed this method of meeting a National Objective and instead
required new job creation for low/moderate income persons as the criteria to meet a
National Objective. Under this interpretation, an individual starting a business may be
counted as a new job, but this would require each of the thirteen contractors to establish
their business after the formation of the cooperative. This conflicts with the ENSCC
business model which requires the contractors to be a registered LLC prior to joining the
ENSCC. In addition, the nature of contractor work is often seasonal and/or requires only
part time construction jobs. HUD does not recognize these jobs as permanent so they
could not be counted toward meeting the goals required for CDBG funding.
Based on the likelihood that the ENSCC plan would not meet HUD standards, and the
City’s desire to proceed with the proponents proposal, staff recommends buying out the
HUD investment by following the course of action summarized below.
Recommendation for City Assistance
ENSCC is seeking to leverage its $130,000 equity investment with a $200,000 loan to
complete the $330,000 project. Because of the potential public and economic benefits
described below, staff recommends:
1. “buying out” HUD’s CDBG interest in the property with West Evanston TIF funds
at current market value of $220,000, per HUD guidelines;
185
Attachment A
4
2. reinvesting the $220,000 CDBG funds in other project(s), as yet to be
determined, in the immediate neighborhood;
3. selling the property to the ENSCC for $1 with conditions/performance standards
and quitclaim deed for a 5 year period; and
4. lending $200,000 from the West Evanston TIF to ENSCC to help complete the
project.
The table below summarizes the investment.
1817 Church – TIF/CDBG
Description Total
Total CDBG used for property since 1976 $ (296,000)
“Buy Out” of HUD / CDBG using TIF
(based on current appraised value) $ (220,000)
HUD/CDBG Funds are then redirected back into
community for another project at a later date $220,000
Loan to ENSCC from TIF, to be paid back $ (200,000)
TIF Loan Paid Back $200,000
Net Impact after Five Years $ (296,000)
Under this structure, the City’s net outlay for the development is the $296,000 of CDBG
funds used to operate and maintain the property since acquiring it in 1976. The
$220,000 buyout of HUD CDBG funds can be redirected back into the community for
other projects, while the $200,000 TIF loan is repaid to the TIF to be used for other
projects.
Recommended Financial Assistance and Conditions:
The City’s commitment for up to $200,000 in financial assistance from the West
Evanston TIF for the renovation, rehabilitation and expansion of the building at 1817
Church, and transfer of the property to ENSCC is subject to the conditions outlined in
the attached ordinance and resolutions and summarized as follows:
1. The City shall provide financial assistance of up to $200,000, in the form of an
interest-free loan; ENSCC shall repay the loan in full, thirty (30) months after the
commencement of the project.
2. All renovation and expansion work shall have been completed within twelve (12)
months of the issuance of the initial building permit.
3. The ENSCC shall make a good faith effort to utilize Evanston based businesses
for building supplies, subcontractors, and administrative services providers.
4. Within two years, ENSCC shall lease at least one space to a contractor who is
not a LLC member, and give first priority to recruitment of residents from the
immediate neighborhood, followed by recruitment of Evanston-based individuals.
186
Attachment A
5
5. Within three years, ENSCC shall create no fewer than four apprenticeships
through partnerships with the James B. Moran Center for Youth Advocacy, the
Youth Job Center, or another mutually-agreed upon entity.
6. For a period of no less than five years from initiation of the project, ENSCC shall:
a. Operate the Cooperative on the property.
b. Maintain contractor ratio of at least 75% Evanston residents during
term of agreement.
c. First priority recruitment of qualified residents from within the
immediate neighborhood to staff the administrative support services of
the ENSCC.
d. Maintain LLC membership of at least 40% minority-owned firms
7. If ENSCC fails to abide by these terms, ENSCC is required to pay Seller for the
Property the amount determined by the following formula: $220,000.00 - (M x
$2,444.45), where M is equal to the number of whole months that have elapsed
between the Deed Date and the Reverter Notice Date.
Public Benefits and Economic Development Evaluation
The proposed renovation of the 1817 Church property will result in a number of benefits
to this project, including:
• Individual Contractors’ Investment in Rehab of a Building in TIF “Conservation
Area”
• Apprentices, primarily from the neighborhood, will have an opportunity to develop
skills transferable in the building trades industry
• Rehab Expansion Assistance through a Loan that will be Repaid and Reinvested
in TIF District
• Real Estate Taxes Added to TIF District Increment
• Attraction of Additional Day-Time Uses to Support Existing and New Businesses
• Demand for Additional Commercial Space for “Second-stage” Businesses
• Co-work Center Provides Services and Mentorship Opportunities for Next Round
of New “Start Up” Tradesmen for the Cooperative
• Ancillary Professional Service Businesses Provide Needed Professional Services
to the Cooperative and Surrounding Community
Legislative History
On April 26, 2011, the Housing and Community Development Act Committee held a
public comment period to generate ideas for redevelopment of the property. Mr. John
187
Attachment A
6
Leineweber spoke on behalf of the ENSCC and introduced the cooperative concept.
The committee moved that ENSCC present a detailed proposal at the May 17th
committee meeting.
On May 17, 2011, the ENSCC presented a detailed proposal. The Housing and
Community Development Act Committee referred it to the City’s Legal and Community
& Economic Development Departments to work out financing and legal issues and
requested and received an update on its progress at its June 21, 2011 meeting.
The Economic Development Committee, on July 27, 2011 considered and
recommended approval of the $200,000 construction loan from the West Evanston TIF.
Staff also introduced the challenges associated with the CDBG funding related to the
ENSCC proposal.
188
1
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Nancy Radzevich, Economic Development Manager
Paul Zalmezak, Economic Development Coordinator
Subject: Ordinance 107-O-11, Authorizing the City Manager to Execute the Sale
of 1817 Church Street
Date: November 28, 2011
Recommended Action:
Staff requests adoption of Ordinance 107-O-11
Funding Source:
N/A
Summary:
The City owned property at 1817 Church Street is currently improved with a vacant,
dilapidated structure, which may be renovated and put to a productive use by a
purchaser.
The City of Evanston purchased the property at 1817 Church Street in 1976. Over the
years, the building has served as a neighborhood center, housed various social
services agencies and served as an outpost for the Evanston Police Department. In
2001, the property was sold to the West Evanston Citizens District Council for the
purpose of establishing a Black American Heritage House and Technology Center that
would contribute to the revitalization and redevelopment of the Church-Dodge
neighborhood business district and serve primarily the residents of the surrounding
neighborhoods. Community Development Block Grant (CDBG) funds were provided by
the City for part of the rehab work. The facility was reclaimed by the City in 2007
because the building was not open to the public according to the terms of sale, and the
public benefit required based on the investment of federal funds was not accomplished.
On April 26, 2011, John Leineweber, on behalf of the Evanston North Shore Contractors
Cooperative (ENSCC), presented to the Housing and Community Development Act
Committee (HCDAC) the proposal to rehab the 1817 Church Street building and convert
Memorandum
For City Council meeting of November 28, 2011 Item A11
Ordinance 107-0-11: Execute Sale of 1817 Church Street
For Introduction
189
2
that structure into a Home Service/Building Trades Cooperative. Mr. Leineweber
explained that the ENSCC, which is composed of 13 independent Evanston businesses
representing different building trades, proposes to redevelop the property as a small
business cooperative for building trades. The group proposed a small business offices
for building trades on the upper floors (2nd and 3rd floors) with a home design
center/showroom, conference room, workshop, and two additional offices for related
home service businesses on the ground floor. The proposal includes a 1,000 square
foot addition to the second floor to accommodate additional offices for the cooperative
members.
The cooperative would provide shared administrative support services, copier, etc. for
the businesses, most of which are sole proprietors operating out of their homes. The
cooperative will enable these businesses to work together on projects, refer customers
to others in the group and expand awareness in Evanston and beyond to foster
business growth and expansion.
Through this proposal, the property will return to the tax rolls, the property taxes
generated will provide additional increment to the TIF, which can in turn be used for
additional projects in this area. The project proponent estimates approximately
$12,000-$15,000 in annual real estate taxes being generated once the property is
transferred to ENSCC.
Legislative History:
On July 27, 2011, Economic Development Committee voted to recommend approval of
sale and a loan for the renovation of 1817 Church.
Attachment:
Ordinance 107-O-11
See Agenda Item A10 for 1817 Church Background Memorandum
190
11/14/2011
107107107107----OOOO----11111111
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Authorizing the City Manager toAuthorizing the City Manager toAuthorizing the City Manager toAuthorizing the City Manager to Execute a Real Estate ContractExecute a Real Estate ContractExecute a Real Estate ContractExecute a Real Estate Contract for for for for
thethethethe Sale of Sale of Sale of Sale of CityCityCityCity----Owned Owned Owned Owned Real Real Real Real PropertyPropertyPropertyProperty Located at Located at Located at Located at
1817 Church Street 1817 Church Street 1817 Church Street 1817 Church Street in Evanston, Illinoisin Evanston, Illinoisin Evanston, Illinoisin Evanston, Illinois
to to to to Evanston Evanston Evanston Evanston North Shore Contractors North Shore Contractors North Shore Contractors North Shore Contractors CooperativeCooperativeCooperativeCooperative, LLC, LLC, LLC, LLC
WHEREAS, the City of Evanston owns real property located at 1817 Church
Street in Evanston, Illinois, legally described in Exhibit A, attached hereto and incorporated
herein by reference (the “Subject Property”); and
WHEREAS, the City Council of the City of Evanston has determined that
ownership of the aforesaid Subject Property is no longer necessary, appropriate, required,
or in the best interests of the City of Evanston; and
WHEREAS, the City Council has determined that the best interests of the
City of Evanston would be served by the sale of said Subject Property to a qualified party
for private use; and
WHEREAS, pursuant to Ordinance 106-O-11, the City Council, by a vote of
at least two-thirds () of the elected Aldermen then holding office, did direct the City
Manager to negotiate the sale of said Subject Property on behalf of the City; and
WHEREAS, pursuant to Ordinance 106-O-11, the City Manager has
negotiated the sale of the Subject Property; and
WHEREAS, the City Manager recommends that the City Council hereby
approve the negotiated sale of the Subject Property, with the City of Evanston as Seller
and Evanston Northshore Contractors Cooperative, LLC (“ENSCC”), as Buyer; and
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WHEREAS, the City Council hereby finds and determines that the best
interests of the City of Evanston and its residents will be served by conveying the aforesaid
Subject Property to ENSCC, on terms consistent with the Agreement for Purchase and
Sale of Real Estate, attached hereto as Exhibit B and incorporated herein by reference
(hereinafter, the “Agreement”); and
WHEREAS, as required by Section 1-17-4-2-(B) of the Evanston City Code,
1979, as amended (the “City Code”), a Notice of Intent to Sell Certain Real Estate, was
published in the Evanston Review, a newspaper in general circulation in the City of
Evanston, on November 25, 2011, neither less than fifteen (15) nor more than thirty (30)
days before the date on which the City Council considered adoption of this ordinance
authorizing the sale of the Property,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council of the City of Evanston hereby approves the
negotiated sale of the Subject Property with the City as Seller and ENSCC as Buyer.
SECTION 3: The City Manager is hereby authorized and directed to sign,
and the City Clerk is hereby authorized and directed to attest, the Agreement, pursuant to
the terms of which the Subject Property shall be conveyed. The City Manager is further
authorized to negotiate any changes or additional terms and conditions with respect to the
sale of the aforesaid Subject Property as the City Manager may deem fit and proper.
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SECTION 4: The City Manager and the City Clerk, respectively, are hereby
authorized and directed to execute, attest, and deliver such other documents, agreements,
and certificates as may be necessary to effectuate the sale herein authorized.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
SECTION 7: If any provision of this ordinance or application thereof to any
person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications hereof that can be given effect without the
invalid provision or application, and each invalid application hereof is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT EXHIBIT EXHIBIT EXHIBIT AAAA
Legal Description
THE WEST 1/2 OF LOT 12 AND THE EAST 10 FEET OF LOT 13 IN BLOCK 3 IN
MERRILL LADD’S SECOND ADDITION TO EVANSTON, BEING A SUBDIVISION OF
THE WEST 1/2 OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 13,
TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN
COOK COUNTY, ILLINOIS, COMMONLY KNOWN AS 1817 CHURCH STREET,
EVANSTON, ILLINOIS.
Commonly Known As: 1817 Church Street, Evanston, Illinois.
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EXHIBIT BEXHIBIT BEXHIBIT BEXHIBIT B
Agreement for Sale of Real Estate
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AGREEMENT FOR SALE OF REAL ESTATE
THIS AGREEMENT FOR SALE OF REAL ESTATE (this “Agreement”) is entered into
as of the Effective Date per Section 9.16, which is , 201_, by and
between THE CITY OF EVANSTON (“Seller”), and EVANSTON NORTH SHORE
CONTRACTORS COOPERATIVE, an Illinois limited liability company (“Purchaser”),
RECITALS:
A. Seller legally or beneficially owns the land (the “Land”) which is legally
described on Exhibit A-1 attached hereto. The Land consists of approximately 17,100 square
feet and is commonly known as 1817 Church Street in the City of Evanston, County of Cook,
State of Illinois.
B. The Land, all improvements, fixtures, and tangible personal property located on
the Land, all easements and appurtenances belonging to the Land, and all interest of the
titleholder of the Property in any streets or other rights of way adjacent to the Land, are
collectively referred to as the “Property”.
C. The Property, which has been vacant for years and has fallen into disrepair, was
recently appraised at two hundred twenty thousand dollars ($220,000.00).
D. Purchaser desires to acquire and rehabilitate the Property to make it suitable for
use as offices for a home repair & improvement/building trades cooperative, pursuant to the
terms and conditions set forth below (the “Intended Use”).
E. Seller desires to sell the Property to Purchaser and Purchaser desires to purchase
the Property from Seller pursuant to the terms and conditions set forth below.
NOW THEREFORE, in consideration of the mutual covenants hereinafter set forth and
for other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
ARTICLE 1
AGREEMENT TO SELL
Purchaser agrees to purchase and Seller agrees to sell the Property to Purchaser in
exchange for the covenants described below, subject to the terms and conditions set forth in this
Agreement. In furtherance of such agreement, Seller agrees to convey or cause to be conveyed
to Purchaser good and marketable fee simple title to the Property subject to the Permitted
Exceptions (defined below). Such conveyance shall be by recordable special warranty deed and
the other instruments specified in Article 7 below.
ARTICLE 2
PURCHASE PRICE
2.1 Purchase Price. The purchase price for the Property to be paid by Purchaser to
the Seller shall be ONE and NO/100 Dollars ($1.00) (the “Purchase Price”).
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2.2 Payment of the Purchase Price. The Purchase Price, plus or minus any
adjustments, credits or pro-rations provided for herein, shall be paid at the Closing.
2.3 Closing Costs. Seller shall pay the cost of: (a) the Title Commitment and Title
Policy; and (b) obtaining and recording any releases of any mortgages, liens or other
encumbrances which are not Permitted Exceptions. Purchaser shall pay the cost of: (x)
recording the deed; (y) the cost of the Survey; and (z) the cost of applying for and securing the
Governmental Approvals. All other closing costs shall be apportioned according to prevailing
local custom. Each party shall pay its own legal fees.
2.4 Closing Pro-rations and Adjustments. All items of income or expense other
than real estate taxes and assessments (“Taxes”) shall be pro-rated according to prevailing local
custom. If the Property is currently tax exempt, there shall be no real estate tax pro-ration at
Closing. Provided that the Property is not currently tax exempt, unpaid Taxes for the applicable
tax year which are not yet due and payable on the Closing Date shall be pro-rated as follows.
Any Taxes which are assessed only against the Property as a separate parcel shall be pro-rated to
the Closing Date on the basis of 105% of the most recent ascertainable bill or assessment
therefor. Such pro-ration shall be re-pro-rated upon receipt of the actual bill. If all or a portion
of the Property is located in a tax or assessment parcel (a “Tax Parcel”) which also includes other
property, then any unpaid Taxes for the applicable tax year which are not then due and payable
on the Closing Date with respect to such Tax Parcel shall be pro-rated to the Closing Date as
follows. Purchaser’s credit shall be based on 105% of the portion of the most recent
ascertainable bill or assessment for the Tax Parcel which is allocable to the Property.
ARTICLE 3
CONDITIONS PRECEDENT
In addition to the terms and conditions set forth elsewhere in this Agreement, Purchaser’s
obligation to purchase the Property shall be subject to the following conditions precedent:
3.1 Governmental Approvals Contingency.
(a) Both Purchaser’s and Seller’s obligation to close shall be contingent upon
Purchaser’s ability to obtain the Governmental Approvals (defined in subparagraph (b) below)
for the Property that are necessary for Purchaser’s Intended Use and which are satisfactory in all
respects to both Purchaser and Seller. During the Land Due Diligence Review Period and
thereafter through the Governmental Approvals Period (defined below), Purchaser at its expense
shall seek to obtain or to confirm the availability of the Governmental Approvals. It is
understood that Seller being a party to this Agreement shall not in any way obligate it to grant
the Governmental Approvals for the Property, and that Purchaser’s application(s) for the
Governmental Approvals will be reviewed under normal City of Evanston processes subject to
the normal City of Evanston standards of review without regard to the existence of this
Agreement. If Purchaser determines in its sole discretion at any time during the Governmental
Approvals Period that it will not be able to secure satisfactory Governmental Approvals,
Purchaser shall have the right, by written notice to Seller, to terminate this Agreement. If
Purchaser fails to give notice of satisfaction of the Governmental Approvals by the end of the
Governmental Approvals Period, Purchaser shall be deemed to have terminated this Agreement.
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If Purchaser gives a notice of satisfaction of the Governmental Approvals, then Seller shall have
the right to give notice that Seller is not satisfied with the Governmental Approvals. If Seller
fails to give such notice within ten (10) days after receipt of Purchaser’s satisfaction notice, then
Seller will be deemed to be satisfied with the Governmental Approvals and the contingency in
this Section 3.1 shall be satisfied. If Seller gives notice that it is not satisfied with the
Governmental Approvals after Purchaser has given a notice of satisfaction, then at Purchaser’s
election Purchaser may by notice to Seller elect to (i) terminate this Agreement or (ii) reinstate
the Governmental Approvals Period. If Purchaser fails to give notice of its election to Seller
within ten (10) days after receipt of Seller’s dissatisfaction notice, Purchaser will be deemed to
have elected to reinstate the Governmental Approval Period. Upon a termination of this
Agreement under this Section 3.1, Purchaser shall deliver the Return Items to Seller. As used in
this Agreement, the “Governmental Approvals Period” shall mean the period beginning on the
Effective Date and running through __________________, 20____.
(b) As used in this Agreement, the “Governmental Approvals” shall mean the
obtaining of the following items on terms and conditions satisfactory to Purchaser and Seller: (i)
Purchaser satisfying itself that water, sanitary and storm sewer services sufficient to service
Purchaser’s Intended Use will be available to serve the Property on terms and conditions
satisfactory to Purchaser, and that each can be used by Purchaser at tap-on fees and rates
satisfactory to Purchaser, and (ii) Purchaser satisfying itself that it can obtain building permits
and other authorizations from Seller and other public agencies and authorities as may be
necessary or appropriate for Purchaser’s Intended Use.
ARTICLE 4
TITLE INSURANCE AND SURVEYS
4.1 Title Commitment; Preliminary Survey. Within thirty (30) days after the
Effective Date, Purchaser, at its expense, will obtain:
(a) a preliminary survey of the Property (“Preliminary Survey”) by a licensed
surveyor approved by Purchaser acting reasonably (the “Surveyor”), certified as having been
made in compliance with 2005 ALTA/ACSM Land Survey Standards;
(b) a commitment for the Property (together with all subsequent versions thereof
issued prior to the Closing, the “Title Commitment”) for a title policy in the form of an ALTA
2006 Form owner’s title insurance policy issued by the Title Insurer with extended coverage over
the standard printed exceptions and with, access, owner’s comprehensive, zoning 3.0, survey,
and separate tax lot endorsements; and
(c) copies of all documents evidencing the exceptions raised on the title commitment
other than mortgage debt to be paid off at the Closing.
If this transaction Closes, then, at Closing, Seller shall reimburse Purchaser for the costs of the
Preliminary and Final Survey and Title Commitment.
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4.2 Permitted Exceptions. Prior to the end of the Land Due Diligence Review
Period, Purchaser shall provide Seller with a list of those title exceptions (including matters of
survey) which are satisfactory to Purchaser, acting reasonably. Such list shall be attached to this
Agreement as Exhibit C and shall constitute the “Permitted Exceptions” under this Agreement
unless and except to the extent that the list is modified pursuant to Section 4.4 hereof. Prior to
the end of the Land Due Diligence Review Period, Purchaser acting reasonably may also specify
any additional endorsements it shall require on each Title Policy. The provision of such
endorsements shall be a condition to Closing, but the expense of such endorsements shall be
borne by Purchaser.
4.3 Title Policy; Final Survey. At the Closing, Seller shall deliver to Purchaser an
Owner’s Title Insurance Policy in the form of the ALTA Form Owner’s Policy from the Title
Insurer, or in lieu thereof a marked-up title commitment from the Title Insurer (either being
referred to herein as the “Title Policy”) which shall: (i) be dated the Closing Date; (ii) name
Purchaser or its permitted assignee as the insured; (iii) have a liability amount equal to the
Purchase Price; (iv) show Purchaser or its permitted assignee as the owner of the Property in fee
simple subject to no exceptions other than the Permitted Exceptions; (v) include extended
coverage over the standard printed exceptions; (vi) and include the endorsements listed in
Section 4.1(b) together with any other endorsements specified by Purchaser pursuant to Section
4.2. At Purchaser’s option the Title Policy shall be a combined Policy for the Property provided
Seller will not be obligated to pay more than the portion of the cost thereof that is equitably
allocable to the Property.
4.4 Objection and Cure Period. If any Title Commitment or Preliminary Survey or
any updates of any of them contain any matters not constituting Permitted Exceptions or liens
which are of a definite and ascertainable amount which can be removed at Closing by payment
of money (“Removable Liens”), then the Seller may, at its election, within thirty (30) days after
Seller’s receipt from Purchaser of the Permitted Exceptions or a subsequent version of the Title
Commitment or Survey, as the case may be: (a) cause the non-permitted matters to be deleted
from the Title Commitment; (b) subject to Purchaser’s approval of such arrangement (acting
reasonably), cause the Title Insurer expressly to insure over such non-permitted matters; or (c)
object in writing to Purchaser to the exclusion of any one or more of such matters as a Permitted
Exception.
If Seller fails or elects not to cause all of the non-permitted matters to be deleted or
insured over within the aforementioned thirty (30) day period, Purchaser may by written notice
to Seller within five (5) days after the expiration of Seller’s 30-day objection and cure period
elect to: (x) terminate this Agreement; or (y) agree to take title subject to the matters at issue, in
which case the Permitted Exceptions shall be expanded to include the additional matters not
deleted or insured over, but with a deduction from and offset against the Purchase Price for all
Removable Liens. If the updated Title Commitment or Survey containing the non-permitted
matter is issued within thirty (30) days prior to the Closing, the Closing Date shall be extended as
necessary to give the Seller the benefit of the full 30-day objection and cure period and to give
Purchaser the benefit of the full five-day election period referred to above.
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ARTICLE 5
COVENANTS
5.1 Seller’s Covenants. Seller with respect to the Property hereby makes the
following covenants to Purchaser which shall be applicable so long as this Agreement is in
effect:
(a) Seller shall not from and after the date of this Agreement voluntarily or
consensually perform any act which results in any additional exceptions to title that would
survive the Closing without Purchaser’s consent.
(b) Seller shall not enter into any agreements, including leases, or amend any existing
agreements which affect the Property and which would survive the Closing without Purchaser’s
consent;
(c) Seller shall not participate in any discussions or negotiations with any other party
regarding the sale or any similar transaction involving the Property;
(d) Seller shall furnish Purchaser with any notices Seller receives from governmental
authorities pertaining to the Property;
(e) Seller shall promptly notify Purchaser of any event or circumstance which Seller
becomes aware of which causes a representation or warranty in this Agreement to be untrue or a
covenant or condition in this Agreement incapable or unlikely to be performed or satisfied;
(f) Seller shall not remove or materially disturb any portion of the Property including
cutting trees, removing landscaping, or performing site grading, without Purchaser’s consent;
and
If Seller breaches any of the foregoing covenants in any material respect by the Closing
Date then Purchaser may elect to terminate this Agreement.
5.2 Purchaser’s Covenants. Purchaser, with respect to the Property, hereby makes
the following covenants to Seller which shall survive the Closing:
(a) Right of Reverter. The deed to be delivered by Seller at Closing pursuant to
Section 7.3(a) below shall contain the following reservation of a right of reverter in favor of
Seller: “This conveyance is subject to a right of reverter in favor of Seller if certain conditions
are met, which right is as set forth in Exhibit D of an Agreement for Sale of Real Estate between
Seller and Purchaser dated _________________, 201__. Such right of reverter shall expire on
the six (6)-year anniversary date of this deed if such right has not been exercised, which exercise
would be evidenced by recordation of a quitclaim deed re-conveying the Property from
Purchaser to Seller.” Seller and Purchaser hereby agree to the terms of Exhibit D attached hereto
which terms shall survive the closing.
(b) Property Tax Covenant. At the Closing, Purchaser shall record a restrictive
covenant or deed restriction that shall run with the land which states as follows: “In the event
that the Purchaser, its successors, or assigns, are or become exempt from the payment of real
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estate taxes, said tax-exempt entity or entities shall make annual payments in lieu of taxes, at the
then-current rate applicable to that portion of the Property said tax-exempt entity or entities own,
to the City of Evanston, Evanston/Skokie Community Consolidated School District 65, and
Evanston Township High School District 202, for a period of thirty (30) years.”
ARTICLE 6
REPRESENTATIONS AND WARRANTIES
6.1 Seller’s Representations and Warranties. Seller, with regard to the Property,
represents and warrants to Purchaser as follows:
(a) Authority. Seller is the owner of the fee simple absolute title to the Property.
Seller has full power and authority to sell and convey or to cause the conveyance of the Property
as provided for in this Agreement and this Agreement is binding and enforceable against Seller.
(b) Agreements. Neither the execution and delivery of this Agreement by Seller nor
the consummation of the transactions contemplated hereby will result in any breach or violation
of or default under any judgment, decree, order, mortgage, lease, agreement, indenture or other
instrument to which Seller is a party.
(c) Litigation. There is no litigation, proceeding, claim or investigation, including,
without limitation, any condemnation, zoning, or environmental proceeding, pending or, to the
best of the Seller’s knowledge, threatened, which affects the Property or this transaction, except
as disclosed in writing to Purchaser by Seller prior to or during the Land Due Diligence Review
Period.
(d) Zoning. The Property is zoned B2 (Business) and OWE (West Evanston Overlay)
in the City of Evanston, Illinois. There are no actions pending or threatened to change the
zoning or comprehensive plan designation of the Property.
(e) Hazardous Materials. Except as may be set forth in any environmental reports
delivered to Purchaser and listed on Exhibit E: (i) Seller has no knowledge of any Hazardous
Materials currently located on the Property, and (ii) Seller has not used, stored, or placed any
Hazardous Materials under, on, or at the Property, and (iii) to the best of Seller’s knowledge, all
underground storage tanks previously located on the Property were either removed or closed in
accordance with all Environmental Laws, and (iv) to the best of Seller’s knowledge, there are no
violations or claimed violations of Environmental Laws with respect to the Property. As used
herein “Environmental Laws” shall mean all statutes specifically described in the definition of
“Hazardous Materials” and all other federal, state or local laws, regulations or orders relating to
or imposing liability or standards of conduct concerning any Hazardous Material. As used
herein, “Hazardous Materials” shall mean any hazardous, toxic or dangerous substance, material,
waste, gas or particulate matter which is defined as such for purposes of regulation by any local
government authority, the State where the Property is located, or the United States Government,
including, but not limited to, any material or substance which is (i) defined as a “hazardous
waste,” “hazardous material,” “hazardous substance,” “extremely hazardous waste,” or
“restricted hazardous waste” under any provision of law, (ii) petroleum, (iii) asbestos, (iv)
polychlorinated biphenyl, (v) radioactive material, (vi) designated as a “hazardous substance”
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pursuant to Section 311 of the Clean Water Act, 33 U.S.C. Sec. 1251 et seq. (33 U.S.C. Sec.
1317), (vii) defined as a “hazardous waste” pursuant to Section 1004 of the Resource
Conservation and Recovery Act, 42 U.S.C. Sec. 6901 et seq. (42 U.S.C. Sec. 6903), or (viii)
defined as a “hazardous substance” pursuant to Section 101 of the Comprehensive
Environmental Response, Compensation, and Liability Act, 42 U.S.C. Sec. 9601 et seq. (42
U.S.C. Sec. 9601).
(f) Surviving Agreements. There are no leases, service agreements, or other
agreements affecting the Property which will survive the Closing.
(g) Utilities. To Seller’s knowledge, all water, sewer, gas, electric and telephone
utilities are installed to the boundaries of the Property or in contiguous streets, and there are no
recapture agreements or other agreements requiring any out-of-the-ordinary payments for
connection to such utilities.
(h) Disclosure. During the Land Due Diligence Review Period, Seller delivered to
Purchaser true and correct and complete copies of all Delivery Items in Seller’s possession or
control, and Seller has not failed or omitted to communicate in writing to Purchaser any other
agreement, document or fact which is material to the Property or this Agreement.
6.2 Purchaser’s Representations and Warranties. Purchaser represents and
warrants to Seller as follows:
(a) Agreements. Neither the execution and delivery of this Agreement by Purchaser
nor the consummation of the transactions contemplated hereby will result in any breach or
violation of or default under any judgment, decree, order, mortgage, lease, agreement, indenture
or other instrument to which Purchaser is a party;
(b) Authority. Subject to obtaining any necessary investment committee or other
internal approval of this transaction, which can be presumed if Purchaser does not terminate this
Agreement at or before the end of the Governmental Approvals Period, Purchaser has full power
and authority to execute this Agreement and purchase the Property as provided for in this
Agreement and this Agreement is binding and enforceable against Purchaser.
6.3 Breach of Representations and Warranties. Each party warrants that each of
the representations and warranties made by it in this Article 6 or appearing in other parts of this
Agreement is true as of the date of this Agreement and will also be true as of the Closing. Each
party shall notify the others promptly if such party becomes aware prior to the Closing Date of
any matter which would render any of the representations or warranties of such party untrue in
any material respect. If any of the representations and warranties by Seller shall not be true as of
the Closing and such breach has been disclosed to Purchaser and is other than as a result of
Seller’s deliberate or willful act, Purchaser may alternatively as its sole remedy either (a) waive
such breach and close the transaction contemplated herein, or (b) terminate this Agreement. In
the case of a breach of any of Seller’s representations or warranties as a result of Seller’s willful
or deliberate act, the Purchaser may exercise its remedies under Article 8.
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6.4 NO OTHER WARRANTIES. EXCEPT AS OTHERWISE EXPRESSLY
PROVIDED IN THIS AGREEMENT, SELLER IS SELLING ITS APPLICABLE
PROPERTY TO PURCHASER IN AN “AS-IS” CONDITION, AND PURCHASER
AGREES THAT, EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT,
SELLER HAS NOT MADE ANY REPRESENTATIONS OR WARRANTIES, EXPRESS
OR IMPLIED, TO PURCHASER REGARDING THE PROPERTY.
ARTICLE 7
THE CLOSING
7.1 Definition; Time and Place. The performance by Seller and Purchaser of their
respective obligations under this Agreement and the delivery of the Purchase Price to the Seller
after delivery of the Title Policy to Purchaser and delivery of possession of the Property to
Purchaser shall constitute the closing of the sale (the “Closing”). The date of the Closing (the
“Closing Date”) shall be forty-five (45) days after the expiration or Purchaser’s waiver of the
Governmental Approvals Period, or such later date as may be extended by mutual written
consent of Purchaser and Seller or by operation of this Agreement. Purchaser may extend the
Closing Date as needed for satisfaction of such conditions so long as Purchaser is pursuing such
satisfaction diligently and in good faith. The Closing shall take place at the Chicago office of the
Title Insurer.
7.2 Possession. Possession of the Property shall be delivered at the Closing.
7.3 Documents To Be Delivered By Seller At Closing. At the Closing Seller shall
deliver or cause to be delivered to Purchaser, the following with respect to its applicable
Property, each of which shall be in form reasonably satisfactory to Purchaser and (if applicable)
the Title Insurer:
(a) a duly executed and acknowledged special warranty deed to the Property subject
only to the Permitted Exceptions;
(b) a bill of sale respecting any personal property to be conveyed;
(c) copies of the most recent tax or assessment bills or other items on which any pro-
rations are based;
(d) the Title Policy;
(e) evidence of authorization of Seller as to the execution of this Agreement and the
sale of the Property to Purchaser and the performance of other acts required hereunder;
(f) an affidavit to the effect that Seller is not a foreign person under Section 1445(b)
of the United States Internal Revenue Code (FRPTA);
(g) all other documents (if any) required, pursuant to other provisions of this
Agreement, to be executed and delivered by Seller; and
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(h) such other instruments and documents as may be reasonably required in order to
carry out the purposes of this Agreement.
7.4 Documents To Be Delivered By Purchaser At Closing. At the Closing
Purchaser shall deliver or cause to be delivered to Seller directly, the following with respect to
each Property, each of which shall be in form reasonably satisfactory to Seller and (if applicable)
the Title Insurer:
(a) The Purchase Price, plus or minus adjustments, credits and pro-rations provided
for herein;
(b) Evidence of Purchaser’s authorization to execute this Agreement and perform the
other acts required hereunder;
(c) all other documents, required pursuant to other provisions of this Agreement, to
be executed and delivered by Purchaser; and
(d) such other instruments and documents as may be reasonably required in order to
carry out the purpose of this Agreement.
7.5 Documents to be Jointly Delivered by Seller and Purchaser at Closing. At the
Closing Seller and Purchaser shall each execute and deliver the following with respect to each
Property, each of which shall be in form reasonably satisfactory to the parties and (if applicable)
the Title Insurer:
(a) Applicable transfer tax declarations for the State, the County and any necessary
municipal transfer declarations all indicating that this transaction is “exempt” from transfer
taxes;
(b) A Closing Statement (in triplicate); and
(c) ALTA Statements as required by the Title Insurer.
(d) such other instruments and documents as may be reasonably required in order to
carry out the purpose of this Agreement.
ARTICLE 8
DEFAULTS; REMEDIES
8.1 Purchaser’s Default. If the transaction contemplated hereby does not close by
reason of a default by Purchaser in any of the terms hereof (as opposed to by reason of failure of
any contingency to Purchaser’s obligations hereunder), and such default is not cured within five
(5) Business Days after written notice of such default is given by Seller to Purchaser, then Seller
may pursue any and all legal and/pr equitable remedies which Seller may have.
8.2 Seller’s Default. If the transaction contemplated hereby does not close by reason
of a default by Seller in any of the terms hereof, and such default is not cured within five (5)
Business Days after written notice of said default is given by Purchaser to Seller, then
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Purchaser’s only remedy shall be, if such default was as a result of Seller’s willful or deliberate
act, pursue against Seller any other rights or remedies available at law or in equity, including,
without limitation, an action for Purchaser’s actual costs and damages.
ARTICLE 9
MISCELLANEOUS
9.1 Uniform Risk Act. The Uniform Vendor and Purchaser Risk Act as enacted in
the State in which the Property is located shall apply to this transaction.
9.2 Payment of Real Estate Brokers and Consultants. Each party represents to the
other that no other real estate broker has been used in connection with this transaction.
Purchaser agrees to indemnify, defend and hold Seller harmless from and against any claim for a
real estate broker’s commission or fee by any other party claiming through Purchaser. Seller
agrees to indemnify, defend and hold Purchaser harmless from and against any claim for a real
estate broker’s commission or fee by any other party claiming through Seller.
9.3 Notices. All notices and other communications which are required to be, or
which may be given under this Agreement shall be in writing, and shall be delivered at the
addresses set out below. Notice may be given by personal delivery, facsimile, recognized
overnight courier, or by United States mail in the manner set forth below. Notice shall be
deemed to have been duly given (a) if by personal delivery, on the first to occur of the date of
actual receipt or refusal of delivery by any person at the intended address, (b) if by facsimile,
upon confirmed transmission, (c) if by overnight courier, on the first (1st) Business Day after
being delivered to a recognized overnight courier, or (d) if by mail, on the third (3rd) Business
Day after being deposited in the United States mail, certified or registered mail, return receipt
requested, postage prepaid, addressed as follows:
If to Seller:
Seller: City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
ATTN: City Manager
Fax: 847/448-8083
With a Copy to:
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
ATTN: Corporation Counsel
Fax: 847/448-8093
And to:
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
205
11
ATTN: Community & Economic Development Director
Fax: 847/448-8120
If to Purchaser: Evanston North Shore Contractors Cooperative, LLC
c/o Renew Management Services
P.O. Box 6094
Evanston, Illinois 60201-6094
ATTN: John Leineweber
Fax: 847-475-5102
or to such other address as either party may from time to time specify as its address for the
receipt of notices hereunder, in a notice to the other party.
9.4 Assignment. Prior to Closing, Purchaser may not assign or pledge any of its
rights under this Agreement without the prior written consent of Seller, except Seller’s consent
shall not be necessary for an assignment to an entity in which Purchaser or an affiliate has an
ownership interest where Purchaser remains liable for all of its obligations under this Agreement.
Subject to the foregoing, this Agreement shall be binding upon the undersigned and each of their
successors and assigns.
9.5 Entire Agreement; Amendments. This Agreement embodies the entire
understanding of the parties and there are no further or other agreements or understandings,
written or oral, in effect between the parties relating to the subject matter hereof except as may
be set forth in writing executed by both parties contemporaneously with or subsequent to this
Agreement. The provisions of this Agreement may not be amended, changed or modified orally,
but only by an agreement in writing signed by the party against whom any amendment, change
or modification is sought.
9.6 Severability. If any term or provision of this Agreement or any application
thereof shall be invalid or unenforceable, the remainder of this Agreement and other applications
thereof shall not be affected thereby.
9.7 Captions; Number. The captions contained in this Agreement are for the
convenience of reference only, and shall not affect the meaning, interpretation or construction of
this Agreement. As used in this Agreement, the singular form shall include the plural and the
plural shall include the singular, to the extent that the context renders it appropriate.
9.8 Counterparts. This Agreement may be executed in counterparts, each of which
shall be deemed to be an original and all of which together shall be deemed to be one and the
same instrument.
9.9 Governing Law. This Agreement and all rights, obligations and liabilities
hereunder shall be governed by, and construed in accordance with, the laws of the State of
Illinois.
9.10 Time of the Essence. Time is of the essence of this Agreement.
206
12
9.11 Survival. All of the respective representations and warranties of Seller and
Purchaser hereunder, and all of their respective rights and remedies with respect to the
incorrectness or breach thereof, shall survive the Closing Date for a period of one (1) year from
the date of Closing.
9.12 Recording. Purchaser, at Purchaser’s option, may record this with the Recorder
of Deeds at any time after the Land Due Diligence Review Period. Purchaser agrees to deliver a
recordable release at any time this Agreement is terminated for any reason other than a Seller’s
default.
9.13 Waiver. Except as otherwise expressly provided in this Agreement, no waiver by
a party of any breach of this Agreement or of any warranty or representation hereunder by the
other party shall be deemed to be a waiver of any other breach by such other party (whether
preceding or succeeding and whether or not of the same or similar nature) and no acceptance of
payment or performance by a party after any breach by the other party shall be deemed to be a
waiver of any breach of this Agreement or of any representation or warranty hereunder by such
other party whether or not the first party knows such breach at the time it accepts such payment
or performance. Except as otherwise expressly provided in this Agreement, no failure or delay
by a party to exercise any right it may have by reason of the default of the other party shall
operate as a waiver of default or modification of this Agreement or shall prevent the exercise of
any right by the first party while the other party continues to be so in default.
9.14 Business Days. If any date specified in this Agreement for the Closing Date or
for commencement or expiration of time periods for termination or approvals or for notice occurs
on a day other than a Business Day, then any such date shall be postponed to the following
Business Day. As used herein, “Business Day” shall mean any day other than a Saturday,
Sunday or a holiday observed by national banks or the Title Insurer.
9.15 Limitation of Purchaser’s Liability. Any obligation or liability whatsoever of
Purchaser which may arise at any time under this Agreement or any document delivered pursuant
to this Agreement shall be satisfied, if at all, out of Purchaser’s assets only. No such obligation
or liability shall be personally binding upon, nor shall resort for the enforcement thereof be had
to, the property of any of its members, or the partners, members, shareholders, trustees, officers,
employees or agents of such members on any constituent level, regardless of whether such
obligation or liability is in the nature of contract, tort or otherwise. The negative capital account
of any interest holder in Purchaser or the obligation of any interest holder in Purchaser to make a
capital contribution to Purchaser shall not be deemed to be an asset of Purchaser.
9.16 Effective Date. The “Effective Date” as used in this Agreement shall be the date
on which this Agreement is executed and delivered in final form by both parties. The parties
shall fill in the Effective Date when that is known.
[signature page follows]
207
13
IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective
Date.
PURCHASER
EVANSTON NORTH SHORE
CONTRACTORS COLLECTIVE, LLC,
an Illinois limited liability company
By:
Name:
Title:
Date:
SELLER
THE CITY OF EVANSTON,
an Illinois municipal corporation
By:
Name:
Title:
Date:
208
A
EXHIBIT A
Legal Description of the Property
THE WEST 1/2 OF LOT 12 AND THE EAST 10 FEET OF LOT 13 IN BLOCK 3 IN
MERRILL LADD’S SECOND ADDITION TO EVANSTON, BEING A SUBDIVISION OF
THE WEST 1/2 OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 13,
TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN
COOK COUNTY, ILLINOIS, COMMONLY KNOWN AS 1817 CHURCH STREET,
EVANSTON, ILLINOIS.
209
B-1
EXHIBIT B
Delivery Items
1. Any title insurance policies or commitments (most recent), soils reports, land surveys,
topographic surveys, environmental reports, engineering plans or reports, traffic reports,
utility studies or other similar physical or development studies of the Property.
2. Any agreements with a governmental authority or a utility provider, including any
annexation agreements, impact fee or donation agreements, TIF agreements and recapture
agreement.
3. Any ordinances, resolutions, licenses, permits, or other similar documents evidencing a
governmental approval or other governmental action specific to the Property; ordinances
approving or denying concept, tentative, preliminary or final plans; ordinances approving
or denying a special use or variance; temporary use permits, or the like.
4. Any agreements with a private party including any leases, service agreements, and
recapture agreements.
5. Any notices of violation of any law, regulation or private agreement which remain
uncured.
210
C-1
EXHIBIT C
Permitted Exceptions
1. Acts done or suffered to be done by Purchaser.
[OTHERS TO BE PROVIDED BY PURCHASER
DURING THE LAND DUE DILIGENCE REVIEW PERIOD]
211
D-1
EXHIBIT D
Right of Reverter
1. The Property is transferred to Purchaser with the intent that Purchaser will operate
thereon a home repair & improvement/building trades cooperative (the “Intended Use”)
in substantial accordance with the terms of this Agreement. Seller requires assurance that
such operation will take place in accord with TIF regulations applicable to the Property
and the Intended Use. Accordingly, Seller and Purchaser agree that Seller will convey
the Property subject to the right of reverter set forth in this Exhibit D.
2. Contemporaneously with the execution of the deed from Seller to Purchaser, Purchaser
shall execute a quitclaim deed to Seller, transferring title to the Property from Purchaser
to Seller for the consideration of one dollar ($1.00). Said quitclaim deed to Seller shall
bear the same date (the “Deed Date”) as the special warranty deed from Seller to
Purchaser. Seller shall have custody of this quitclaim deed.
3. Purchaser shall, during the ninety (90) consecutive months after the Deed Date:
a. operate the Intended Use on the Property;
b. maintain a membership of no less than seventy-five percent (75%) City of
Evanston residents;
c. maintain no less than forty percent (40%) minority ownership;
d. maintain ownership of the Property;
e. not cause or permit any liens to be filed against the Property;
f. not use the Property as collateral for any purposes; and
g. not be in arrears with regards to any two (2) consecutive real estate tax bills.
4. Upon becoming aware that Purchaser has failed to abide by any of the terms of paragraph
3 above, Seller’s City Manager may issue Purchaser notice, via certified USPS mail, of
such failure. Purchaser shall have six (6) months from the date of such mailed notice
(“Reverter Notice Date”) to:
a. cure said failure to Seller’s satisfaction, not to be unreasonably withheld; or
b. pay Seller for the Property the amount determined by the following formula:
$220,000.00 - (M x $2,444.45), where M is equal to the number of whole months
that have elapsed between the Deed Date and the Reverter Notice Date.
212
D-2
5. If, at the end of the six (6) month period immediately after the Reverter Notice Date,
Purchaser has neither cured, pursuant to paragraph 4a above, nor paid, pursuant to
paragraph 4b above, Seller may exercise its right of reverter by a two-thirds () majority
vote of the Aldermen of Seller’s City Council in a meeting held after at least ten (10)
days prior notice to Purchaser, which vote authorizes the Corporation Counsel to record
the quitclaim deed conveying title from Purchaser to Seller.
6. If Seller does not exercise this right of reverter by recording said deed by the eight (8)
year anniversary of the Deed Date, then all of Seller’s rights under this Exhibit D shall
expire. In addition, if Purchaser satisfies all conditions of paragraph 3, then, on request,
Seller will execute and deliver to Seller a recordable release of Seller’s rights under this
Exhibit D in form reasonably satisfactory to Purchaser within ten (10) days of such
request. If this right of reverter ceases by expiration or by release, Seller will, upon
Purchaser’s request, return the quitclaim deed to Purchaser.
7. All conditions set forth in this Exhibit D shall survive the closing.
8. The terms and conditions in this Exhibit D shall run with the land and be binding on heirs
and successors in interest.
213
E-1
EXHIBIT E
Environmental Reports
[IF ANY, TO BE PROVIDED BY SELLER
DURING THE LAND DUE DILIGENCE REVIEW PERIOD
214
For City Council meeting of November 14, 2011 Item A12
Ordinance 100-O-11: City of Evanston 2011 Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Martin Lyons, Treasurer
Hitesh Desai, Accounting Manager
Subject: Ordinance 100-O-11: City of Evanston 2011 Tax Levy
Date: November 23, 2011
Recommended Action:
Staff requests consideration of Tax Levy Ordinance 100-O-11, which levies the annual
property tax for General Fund Operations, IMRF, Police and Fire Pensions. During the
2012 Budget deliberations, the City Council eliminated a proposed 3.0% increase for
General Fund operating purposes. The 2011 General Corporate Levy requested for
approval now includes a 2.0% increase for Police and Fire Pension Funding. This
ordinance was introduced at the November 14, 2011 City Council meeting.
Funding Source:
n/a
Summary:
Each year the City of Evanston must levy a specific dollar amount with Cook County.
These property tax levies are used to pay for general operations of the City, IMRF,
Police and Fire Pension obligations, Township (Ordinance 102-O-11), and Special
Service Area #4 (Ordinance 101-O-11). The County automatically levies amounts
related to debt service (as budgeted in the Debt Service and Special Service Area #5
Funds) which is explained in greater detail below.
For the 2011 Levy, the General Fund Levy and Special Service Area #4 Levy are
budgeted on cash basis. The City has budgeted on a cash basis to reflect true cash
inflow. Police and Fire Pension Levies are done in accordance with the recent
(03/01/11) actuarial study numbers recommended by Tepfer & Consultants, the newly
appointed actuary for both pension funds. Because the Township has not changed its
fiscal year, their 2011 levy is still based on their 2011-12 budget as approved by the
Township Board.
Please note that the levy for general obligation debt service is handled differently than a
municipal levy for general operating or pension contribution expense. When a
Memorandum
215
municipality in Cook County issues general obligation debt, the debt maturity schedule
is filed with the County after issuance of the bonds, and the County will automatically
levy an amount on behalf of the municipality for the amount needed by the City to make
the necessary debt payments for both principal and interest. Therefore, the City of
Evanston does not levy an annual amount for debt service since the County already
does so. Rather, the City must approve and file the necessary abatements for any
amounts the City does not desire the County to automatically levy. These tax
abatements will come before the City Council on December 12, 2011.
The table below is a summary of the 2011 levies as listed in the attached General Fund
and Pension Tax Levy Ordinance:
General Corporate Levy (per FY12 proposed budget) $13,624,172
IMRF Pension Levy (Per FY12 proposed budget) $ 3,059,093
Fire Pension Levy (per FY12 proposed budget) $ 6,244,279
Police Pension Levy (per FY12 proposed budget) $ 8,364,032
Total Levy (excluding debt service) $31,291,576
The total 2010 Levy excluding debt service was $30,452,282, making the increase of
$839,294 from last year’s levy. The entire increase will be utilized for police and fire
pension purposes. This increase equates to a 2.0% on the entire 2010 tax levy of
$41,479,399. Adding the debt service levy processed by the County, the total levy for
2011 is $43,397,590, including our Loss factor of 2.0%.
Based on the above levy information, staff has provided a sample of tax bills at various
amounts. Since market values, multipliers and assessed values have experienced
fluctuations over the past three years, providing a tax bill analysis regardless of these
issues is the simplest way to communicate the impact of the levy change.
The table below assumes 2010 tax levy variables (rate, assessed value and multiplier)
and applies the proposed increase to each 2010 billing level.
216
2011 Tax Bill Amount
(2010 Levy)City Portion
District 202
and 65
Portion All Others
2,500$ 501$ 1,645$ 354$
5,000$ 1,003$ 3,290$ 708$
7,500$ 1,504$ 4,934$ 1,061$
10,000$ 2,006$ 6,579$ 1,415$
2011 Levy Increases 4.62% 1.50%1.50%
23$ 25$ 5$
46$ 49$ 11$
70$ 74$ 16$
93$ 99$ 21$
2012 Estimated Tax Bill
2,553$ 525$ 1,669$ 359$
5,106$ 1,049$ 3,339$ 718$
7,659$ 1,574$ 5,008$ 1,077$
10,213$ 2,099$ 6,678$ 1,436$
Total Percentage Increase 2.13%
The 2011 City Levy is per the Proposed Budget
The 2011 School and All Others assumes a tax cap rate of 1.5%
Questions regarding the Tax Levy may be directed to the City Treasurer or Accounting
Manager at:
Martin Lyons
Treasurer
847.866.2936
mlyons@cityofevanston.org
Hitesh Desai
Accounting Manager
847.866.2934
hdesai@cityofevanston.org
------------------------------------------------------------------------------------
Attachment:
Ordinance 100-O-11
217
11/14/2011
11/28/2011
100-O-11
AN ORDINANCE
Levying Taxes in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2012 and Ending December 31, 2012
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2012, and ending December 31, 2012,
which said Budget document was reviewed at a public hearing and copies of which said
Budget document have been continuously available for public inspection at the office of
the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston,
Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except
holidays; and
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the City of
Evanston, Illinois, for the current fiscal year beginning January 1, 2012, there is hereby
levied on all real property subject to taxation within the corporate limits of said City of
218
100-O-11
~2~
Evanston as assessed and equalized for the year 2011 the sum of Thirty-One Million,
Two Hundred Ninety-One Thousand, Five Hundred Seventy-Six Dollars
($31,291,576.00), being the total of the appropriation legally made plus allowances for
collection losses, which are to be collected from the tax levy of the City of Evanston for
the year 2011 and all corporate purposes appropriated and specifically referred to in the
annual Budget passed by the City Council of the City of Evanston at a regular Council
meeting held November 28, 2011. Appropriations are to be collected from the tax levy of
the current fiscal year of the City of Evanston, Illinois, for:
General Corporate Purposes $13,624,172.00
Illinois Municipal Retirement
Fund Pension (IMRF)
$3,059,093.00
Firemen’s Pension Fund $6,244,279.00
Police Pension Fund $8,364,032.00
The specific amounts hereby levied for the various purposes and funds are designated
by being placed in separate columns under the heading “To Be Raised By Taxation,”
and are identified in that manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston:
A) Thirteen Million, Six Hundred Twenty-Four Thousand, One Hundred Seventy-Two
Dollars ($13,624,172.00) for the General Corporate Purposes; B) Three Million, Fifty-
Nine Thousand, Ninety-Three Dollars ($3,059,093.00) for the Illinois Municipal
Retirement Fund Pension(IMRF); C) Six Million, Two Hundred Forty-Four Thousand,
Two Hundred Seventy-Nine Dollars ($6,244,279) for the Fire Pension Fund; and D)
Eight Million, Three Hundred Sixty-Four Thousand, Thirty-Two Dollars ($8,364,032.00)
for the Police Pension Fund, as outlined in the City of Evanston Tax Levy Filing with
219
100-O-11
~3~
Cook County FY12 Budget – Tax Levy Year 2011 to be Received in FY12, attached
hereto as “Exhibit A” and incorporated herein by reference.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinance 100-O-11 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
220
100-O-11
~4~
Exhibit A
City of Evanston Tax Ley filing with Cook County FY12 Budget
- Tax Levy Year 2011 to be Received in FY2012
221
Sources Amount
Account Division Amount Outside To Be
Category Division Description Budgeted Tax Levy Levied
Personal Services 100.1300 City Council 346,175$ 311,389 34,786.44$
Contractual Services 100.1300 City Council 17,734 9,059 8,675
Commodities 100.1300 City Council 4,700 629 4,071
Other Charges 100.1300 City Council 43,618 40,786 2,832
412,227 361,863 50,364
Personal Services 100.1400 City Clerk 157,463 141,640 15,823
Contractual Services 100.1400 City Clerk 19,326 9,872 9,454
Commodities 100.1400 City Clerk 7,147 956 6,191
Other Charges 100.1400 City Clerk 8,025 7,504 521
191,961 159,973 31,988
Personal Services 100.1505 City Manager's Office 737,330 663,237 74,093
Contractual Services 100.1505 City Manager's Office 633 323 310
Commodities 100.1505 City Manager's Office 3,257 436 2,821
Other Charges 100.1505 City Manager's Office 53,259 49,802 3,457
794,479 713,798 80,681
Personal Services 100.1510 Public Information 363,750 327,197 36,553
Contractual Services 100.1510 Public Information 190,424 97,276 93,148
Commodities 100.1510 Public Information 183 24 159
Other Charges 100.1510 Public Information 16,910 15,812 1,098
571,267 440,310 130,957
Personal Services 100.1525 Misc. Business Operations - - -
Contractual Services 100.1525 Misc. Business Operations - - -
Commodities 100.1525 Misc. Business Operations - - -
Other Charges 100.1525 Misc. Business Operations 258,200 241,439 16,761
258,200 241,439 16,761
Personal Services 100.1535 Sustainability Grant 81,747 73,532 8,215
Contractual Services 100.1535 Sustainability Grant - - -
Commodities 100.1535 Sustainability Grant 880 118 762
Other Charges 100.1535 Sustainability Grant 2,026 1,894 132
84,653 75,545 9,108
Personal Services 100.1705 Legal Administration 742,234 667,648 74,586
Contractual Services 100.1705 Legal Administration 154,459 78,903 75,556
Commodities 100.1705 Legal Administration 16,162 2,163 13,999
Other Charges 100.1705 Legal Administration 24,846 23,233 1,613
937,701 771,947 165,754
Personal Services 100.1905 Admin. Services General Support 410,621 369,359 41,262
Contractual Services 100.1905 Admin. Services General Support 33,600 17,164 16,436
Commodities 100.1905 Admin. Services General Support 2,100 281 1,819
Other Charges 100.1905 Admin. Services General Support 24,195 22,624 1,571
470,516 409,428 61,088
Personal Services 100.1910 Revenue Division 352,000 316,628 35,372
Contractual Services 100.1910 Revenue Division 452,502 231,155 221,347
Commodities 100.1910 Revenue Division 44,800 5,995 38,805
Other Charges 100.1910 Revenue Division 67,374 63,000 4,374
916,676 616,778 299,898
Personal Services 100.1915 Payroll Division 238,702 214,715 23,987
Contractual Services 100.1915 Payroll Division - - -
Commodities 100.1915 Payroll Division 1,248 167 1,081
Other Charges 100.1915 Payroll Division 7,099 6,638 461
247,049 221,520 25,529
City of Evanston
Tax Levy Filing with Cook County
General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012
222
Personal Services 100.1920 Accounting Division 622,371 559,830 62,541
Contractual Services 100.1920 Accounting Division 126,271 64,504 61,767
Commodities 100.1920 Accounting Division 1,700 227 1,473
Other Charges 100.1920 Accounting Division 17,304 16,181 1,123
767,646 640,742 126,904
Personal Services 100.1925 Purchasing Division 185,660 167,003 18,657
Contractual Services 100.1925 Purchasing Division 1,100 562 538
Commodities 100.1925 Purchasing Division 3,300 442 2,858
Other Charges 100.1925 Purchasing Division 8,479 7,929 550
198,539 175,935 22,604
-
Personal Services 100.1929 Human Resources Division 1,059,685 953,199 106,486
Contractual Services 100.1929 Human Resources Division 412,975 210,963 202,012
Commodities 100.1929 Human Resources Division 22,683 3,035 19,648
Other Charges 100.1929 Human Resources Division 16,447 15,379 1,068
1,511,790 1,182,577 329,213
Personal Services 100.1932 Information Technology 1,403,726 1,262,668 141,058
Contractual Services 100.1932 Information Technology 662,760 338,562 324,198
Commodities 100.1932 Information Technology 123,799 16,565 107,234
Other Charges 100.1932 Information Technology 46,747 43,712 3,035
2,237,032 1,661,508 575,524
Personal Services 100.1940 Misc. Expenditures/Transfers 141,000 126,831 14,169
Contractual Services 100.1940 Misc. Expenditures/Transfers 325,000 166,022 158,978
Commodities 100.1940 Misc. Expenditures/Transfers - - -
Other Charges 100.1940 Misc. Expenditures/Transfers - - -
466,000 292,853 173,147
Personal Services 100.1941 Parking Enfcmt. and Ticket Process. 930,311 836,826 93,485
Contractual Services 100.1941 Parking Enfcmt. and Ticket Process.52,282 26,708 25,574
Commodities 100.1941 Parking Enfcmt. and Ticket Process.15,495 2,073 13,422
Other Charges 100.1941 Parking Enfcmt. and Ticket Process. 134,715 125,970 8,745
1,132,803 991,577 141,226
Personal Services 100.1942 School Crossing Guards 370,962 333,685 37,277
Contractual Services 100.1942 School Crossing Guards - - -
Commodities 100.1942 School Crossing Guards 833 111 722
Other Charges 100.1942 School Crossing Guards - - -
371,795 333,796 37,999
Personal Services 100.2101 Community Development Admin 175,444 157,814 17,630
Contractual Services 100.2101 Community Development Admin 820 419 401
Commodities 100.2101 Community Development Admin 909 122 787
Other Charges 100.2101 Community Development Admin 27,842 26,035 1,807
205,015 184,389 20,626
Personal Services 100.2105 Planning and Zoning 779,673 701,325 78,348
Contractual Services 100.2105 Planning and Zoning 9,278 4,740 4,538
Commodities 100.2105 Planning and Zoning 1,900 254 1,646
Other Charges 100.2105 Planning and Zoning 22,310 20,862 1,448
813,161 727,181 85,980
Personal Services 100.2115 Housing Code Compliance 573,795 516,135 57,660
Contractual Services 100.2115 Housing Code Compliance 24,330 12,429 11,901
Commodities 100.2115 Housing Code Compliance 3,600 482 3,118
Other Charges 100.2115 Housing Code Compliance 32,990 30,848 2,142
634,715 559,894 74,821
Personal Services 100.2120 Housing Rehabilitation 141,408 127,198 14,210
Contractual Services 100.2120 Housing Rehabilitation 1,500 766 734
Commodities 100.2120 Housing Rehabilitation 1,300 174 1,126
Other Charges 100.2120 Housing Rehabilitation 5,231 4,891 340
149,439 133,030 16,409
223
Personal Services 100.2126 Building Inspection Services 868,150 780,911 87,239
Contractual Services 100.2126 Building Inspection Services 127,850 65,310 62,540
Commodities 100.2126 Building Inspection Services 3,750 502 3,248
Other Charges 100.2126 Building Inspection Services 40,468 37,841 2,627
1,040,218 884,565 155,653
Personal Services 100.2127 Community Intervention 85,143 76,587 8,556
Contractual Services 100.2127 Community Intervention 100 51 49
Commodities 100.2127 Community Intervention 240 32 208
Other Charges 100.2127 Community Intervention 2,695 2,520 175
88,178 79,190 8,988
Personal Services 100.2128 Homeless Services - - -
Contractual Services 100.2128 Homeless Services 106,600 54,455 52,145
Commodities 100.2128 Homeless Services - - -
Other Charges 100.2128 Homeless Services - - -
106,600 54,455 52,145
Personal Services 100.2135 Economic Development 107,066 96,307 10,759
Contractual Services 100.2135 Economic Development 500 255 245
Commodities 100.2135 Economic Development 200 27 173
Other Charges 100.2135 Economic Development 2,800 2,618 182
110,566 99,208 11,358
Personal Services 100.2205 Police Administration 979,607 881,168 98,439
Contractual Services 100.2205 Police Administration 75,013 38,319 36,694
Commodities 100.2205 Police Administration 38,533 5,156 33,377
Other Charges 100.2205 Police Administration 44,654 41,755 2,899
1,137,807 966,399 171,408
Personal Services 100.2210 Patrol Operations 11,305,397 10,169,340 1,136,057
Contractual Services 100.2210 Patrol Operations - - -
Commodities 100.2210 Patrol Operations 34,666 4,639 30,027
Other Charges 100.2210 Patrol Operations 436,323 407,999 28,324
11,776,386 10,581,977 1,194,409
Personal Services 100.2215 Criminal Investigations 1,754,127 1,577,858 176,269
Contractual Services 100.2215 Criminal Investigations - - -
Commodities 100.2215 Criminal Investigations 5,200 696 4,504
Other Charges 100.2215 Criminal Investigations 69,617 65,098 4,519
1,828,944 1,643,652 185,292
Personal Services 100.2225 Police Social Service Bureau 333,760 300,221 33,539
Contractual Services 100.2225 Police Social Service Bureau - - -
Commodities 100.2225 Police Social Service Bureau - - -
Other Charges 100.2225 Police Social Service Bureau 85,703 80,140 5,563
419,463 380,361 39,102
Personal Services 100.2230 Juvenile Bureau 1,104,739 993,726 111,013
Contractual Services 100.2230 Juvenile Bureau - - -
Commodities 100.2230 Juvenile Bureau - - -
Other Charges 100.2230 Juvenile Bureau 29,283 27,382 1,901
1,134,022 1,021,108 112,914
Personal Services 100.2235 School Community Liason Bureau 279,716 251,608 28,108
Contractual Services 100.2235 School Community Liason Bureau - - -
Commodities 100.2235 School Community Liason Bureau - - -
Other Charges 100.2235 School Community Liason Bureau 19,554 18,285 1,269
299,270 269,893 29,377
Personal Services 100.2240 Records Bureau 530,589 477,271 53,318
Contractual Services 100.2240 Records Bureau - - -
Commodities 100.2240 Records Bureau 21,500 2,877 18,623
Other Charges 100.2240 Records Bureau 24,568 22,973 1,595
576,657 503,121 73,536
224
Personal Services 100.2245 Communications Bureau 1,227,371 1,104,035 123,336
Contractual Services 100.2245 Communications Bureau 22,000 11,238 10,762
Commodities 100.2245 Communications Bureau 400 54 346
Other Charges 100.2245 Communications Bureau 25,964 24,279 1,685
1,275,735 1,139,605 136,130
Personal Services 100.2250 Service Desk Bureau 1,514,044 1,361,901 152,143
Contractual Services 100.2250 Service Desk Bureau 3,040 1,553 1,487
Commodities 100.2250 Service Desk Bureau 2,999 401 2,598
Other Charges 100.2250 Service Desk Bureau 27,515 25,729 1,786
1,547,598 1,389,584 158,014
Personal Services 100.2251 311 Center 446,404 401,546 44,858
Contractual Services 100.2251 311 Center 100,000 51,084 48,916
Commodities 100.2251 311 Center - - -
Other Charges 100.2251 311 Center 9,644 9,018 626
556,048 461,647 94,401
Personal Services 100.2255 Office of Professional Standards 329,313 296,221 33,092
Contractual Services 100.2255 Office of Professional Standards - - -
Commodities 100.2255 Office of Professional Standards - - -
Other Charges 100.2255 Office of Professional Standards 8,589 8,031 558
337,902 304,252 33,650
Personal Services 100.2260 Office of Administration 195,547 175,897 19,650
Contractual Services 100.2260 Office of Administration - - -
Commodities 100.2260 Office of Administration 22,000 2,944 19,056
Other Charges 100.2260 Office of Administration 71,741 67,084 4,657
289,288 245,924 43,364
Personal Services 100.2265 Neighborhood Enforcement 1,493,495 1,343,417 150,078
Contractual Services 100.2265 Neighborhood Enforcement - - -
Commodities 100.2265 Neighborhood Enforcement - - -
Other Charges 100.2265 Neighborhood Enforcement 71,121 66,504 4,617
1,564,616 1,409,921 154,695
Personal Services 100.2270 Traffic Bureau 825,537 742,580 82,957
Contractual Services 100.2270 Traffic Bureau - - -
Commodities 100.2270 Traffic Bureau 4,500 602 3,898
Other Charges 100.2270 Traffic Bureau 47,220 44,155 3,065
877,257 787,337 89,920
Personal Services 100.2275 Community Strategic Bureau 89,383 80,401 8,982
Contractual Services 100.2275 Community Strategic Bureau - - -
Commodities 100.2275 Community Strategic Bureau - - -
Other Charges 100.2275 Community Strategic Bureau 25,057 23,430 1,627
114,440 103,831 10,609
Personal Services 100.2280 Animal Control Bureau 194,435 174,897 19,538
Contractual Services 100.2280 Animal Control Bureau 1,083 553 530
Commodities 100.2280 Animal Control Bureau 5,500 736 4,764
Other Charges 100.2280 Animal Control Bureau 10,574 9,888 686
211,592 186,073 25,519
Personal Services 100.2285 Problem Solving Team 754,993 679,125 75,868
Contractual Services 100.2285 Problem Solving Team 2,700 1,379 1,321
Commodities 100.2285 Problem Solving Team 1,000 134 866
Other Charges 100.2285 Problem Solving Team 39,639 37,066 2,573
798,332 717,704 80,628
Personal Services 100.2305 Fire Management & Support 422,777 380,293 42,484
Contractual Services 100.2305 Fire Management & Support 60,477 30,894 29,583
Commodities 100.2305 Fire Management & Support 148,400 19,857 128,543
Other Charges 100.2305 Fire Management & Support 58,311 54,526 3,785
689,965 485,570 204,395
225
Personal Services 100.2310 Fire Prevention 487,286 438,320 48,966
Contractual Services 100.2310 Fire Prevention 9,600 4,904 4,696
Commodities 100.2310 Fire Prevention 4,000 535 3,465
Other Charges 100.2310 Fire Prevention 13,835 12,937 898
514,721 456,696 58,025
Personal Services 100.2315 Fire Suppression 11,433,930 10,284,957 1,148,973
Contractual Services 100.2315 Fire Suppression 33,465 17,095 16,370
Commodities 100.2315 Fire Suppression 64,900 8,684 56,216
Other Charges 100.2315 Fire Suppression 720,734 673,947 46,787
12,253,029 10,984,683 1,268,346
Personal Services 100.2320 Emergency Preparedness - - -
Contractual Services 100.2320 Emergency Preparedness 2,500 1,277 1,223
Commodities 100.2320 Emergency Preparedness 3,000 401 2,599
Other Charges 100.2320 Emergency Preparedness 7,604 7,110 -
13,104 8,789 3,821
Personal Services 100.2407 Health Services Administration 269,839 242,723 27,116
Contractual Services 100.2407 Health Services Administration 1,475 753 722
Commodities 100.2407 Health Services Administration 1,542 206 1,336
Other Charges 100.2407 Health Services Administration 10,983 10,270 713
283,839 253,953 29,886
Personal Services 100.2425 Dental Services 205,353 184,717 20,636
Contractual Services 100.2425 Dental Services 1,500 766 734
Commodities 100.2425 Dental Services 7,750 1,037 6,713
Other Charges 100.2425 Dental Services 3,099 2,898 201
217,702 189,419 28,283
Personal Services 100.2435 Food & Environmental Health 581,184 522,782 58,402
Contractual Services 100.2435 Food & Environmental Health 221,157 112,975 108,182
Commodities 100.2435 Food & Environmental Health 18,450 2,469 15,981
Other Charges 100.2435 Food & Environmental Health 38,177 35,699 2,478
858,968 673,925 185,043
Personal Services 100.2440 Vital Records 120,387 108,290 12,097
Contractual Services 100.2440 Vital Records 400 204 196
Commodities 100.2440 Vital Records 5,000 669 4,331
Other Charges 100.2440 Vital Records 2,595 2,427 168
128,382 111,589 16,793
Personal Services 100.2455 Community Health Program 182,314 163,994 18,320
Contractual Services 100.2455 Community Health Program 30,103 15,378 14,725
Commodities 100.2455 Community Health Program 2,000 268 1,732
Other Charges 100.2455 Community Health Program 22,706 21,232 1,474
237,123 200,871 36,252
Personal Services 100.2460 Community Purchased Services - - -
Contractual Services 100.2460 Community Purchased Services 500,380 255,613 244,767
Commodities 100.2460 Community Purchased Services - - -
Other Charges 100.2460 Community Purchased Services - - -
500,380 255,613 244,767
Personal Services 100.2605 Director of Public Works 221,881 199,585 22,296
Contractual Services 100.2605 Director of Public Works 25,191 12,868 12,323
Commodities 100.2605 Director of Public Works 1,000 134 866
Other Charges 100.2605 Director of Public Works 9,016 8,431 585
257,088 221,018 36,070
Personal Services 100.2610 Municipal Service Center 138,208 124,320 13,888
Contractual Services 100.2610 Municipal Service Center 77,498 39,589 37,909
Commodities 100.2610 Municipal Service Center 198,100 26,507 171,593
Other Charges 100.2610 Municipal Service Center 10,559 9,874 685
424,365 200,289 224,076
226
Personal Services 100.2620 EDOT Administration 175,073 157,480 17,593
Contractual Services 100.2620 EDOT Administration - - -
Commodities 100.2620 EDOT Administration - - -
Other Charges 100.2620 EDOT Administration 5,066 4,737 329
180,139 162,217 17,922
Personal Services 100.2625 City Engineer 706,467 635,476 70,991
Contractual Services 100.2625 City Engineer 4,000 2,043 1,957
Commodities 100.2625 City Engineer 3,583 479 3,104
Other Charges 100.2625 City Engineer 43,903 41,053 2,850
757,953 679,051 78,902
Personal Services 100.2630 Traffic Engineering 478,289 430,227 48,062
Contractual Services 100.2630 Traffic Engineering 9,800 5,006 4,794
Commodities 100.2630 Traffic Engineering 3,900 522 3,378
Other Charges 100.2630 Traffic Engineering 24,130 22,564 1,566
516,119 458,318 57,801
Personal Services 100.2640 Traffic Signals & Street Light Maint. 395,840 356,063 39,777
Contractual Services 100.2640 Traffic Signals & Street Light Maint.200 102 98
Commodities 100.2640 Traffic Signals & Street Light Maint. 392,600 52,533 340,067
Other Charges 100.2640 Traffic Signals & Street Light Maint.73,307 68,548 4,759
861,947 477,246 384,701
Personal Services 100.2665 Streets & Sanitation Admin.1,144,261 1,029,276 114,985
Contractual Services 100.2665 Streets & Sanitation Admin.31,200 15,938 15,262
Commodities 100.2665 Streets & Sanitation Admin.5,533 740 4,793
Other Charges 100.2665 Streets & Sanitation Admin.50,526 47,246 3,280
1,231,520 1,093,201 138,319
Personal Services 100.2670 Street & Alley Maintenance 1,682,438 1,513,373 169,065
Contractual Services 100.2670 Street & Alley Maintenance 130,200 66,511 63,689
Commodities 100.2670 Street & Alley Maintenance 187,300 25,062 162,238
Other Charges 100.2670 Street & Alley Maintenance 551,615 515,806 35,809
2,551,553 2,120,753 430,800
Personal Services 100.2675 Street Cleaning 364,737 328,085 36,652
Contractual Services 100.2675 Street Cleaning - - -
Commodities 100.2675 Street Cleaning - - -
Other Charges 100.2675 Street Cleaning 263,633 246,519 17,114
628,370 574,604 53,766
Personal Services 100.2680 Snow & Ice Removal 296,048 266,299 29,749
Contractual Services 100.2680 Snow & Ice Removal 60,000 30,650 29,350
Commodities 100.2680 Snow & Ice Removal 303,300 40,584 262,716
Other Charges 100.2680 Snow & Ice Removal 38,190 35,711 2,479
697,538 373,243 324,295
Personal Services 100.2805 Children's Services 650,405 585,047 65,358
Contractual Services 100.2805 Children's Services - - -
Commodities 100.2805 Children's Services 79,500 10,638 68,862
Other Charges 100.2805 Children's Services 13,333 12,467 866
743,238 608,152 135,086
Personal Services 100.2806 Adult Services 944,641 849,716 94,925
Contractual Services 100.2806 Adult Services 100,800 51,492 49,308
Commodities 100.2806 Adult Services 263,000 35,191 227,809
Other Charges 100.2806 Adult Services 19,414 18,154 1,260
1,327,855 954,553 373,302
Personal Services 100.2808 Neighborhood Services 174,428 156,900 17,528
Contractual Services 100.2808 Neighborhood Services 3,000 1,533 1,467
Commodities 100.2808 Neighborhood Services 10,280 1,376 8,904
Other Charges 100.2808 Neighborhood Services 3,285 3,072 213
190,993 162,880 28,113
227
Personal Services 100.2820 Circulation 533,136 479,562 53,574
Contractual Services 100.2820 Circulation - - -
Commodities 100.2820 Circulation 4,600 616 3,984
Other Charges 100.2820 Circulation 11,516 10,768 748
549,252 490,946 58,306
Personal Services 100.2835 Technical Services 325,368 292,672 32,696
Contractual Services 100.2835 Technical Services 103,545 52,895 50,650
Commodities 100.2835 Technical Services 10,000 1,338 8,662
Other Charges 100.2835 Technical Services 7,456 6,972 484
446,369 353,877 92,492
Personal Services 100.2840 Library Maintenance 236,064 212,342 23,722
Contractual Services 100.2840 Library Maintenance 177,080 90,459 86,621
Commodities 100.2840 Library Maintenance 53,500 7,159 46,341
Other Charges 100.2840 Library Maintenance 8,774 8,204 570
475,418 318,164 157,254
Personal Services 100.2845 Library Administration 433,350 389,804 43,546
Contractual Services 100.2845 Library Administration 14,468 7,391 7,077
Commodities 100.2845 Library Administration 6,718 899 5,819
Other Charges 100.2845 Library Administration 25,308 23,665 1,643
479,844 421,758 58,086
Personal Services 100.3005 Recreation Management 338,330 304,332 33,998
Contractual Services 100.3005 Recreation Management 710 363 347
Commodities 100.3005 Recreation Management 2,666 357 2,309
Other Charges 100.3005 Recreation Management 23,177 21,672 1,505
364,883 326,724 38,159
Personal Services 100.3010 Recreation Business & Fiscal Mgmt. 247,414 222,552 24,862
Contractual Services 100.3010 Recreation Business & Fiscal Mgmt.82,460 42,124 40,336
Commodities 100.3010 Recreation Business & Fiscal Mgmt.8,583 1,148 7,435
Other Charges 100.3010 Recreation Business & Fiscal Mgmt.6,944 6,493 451
345,401 272,317 73,084
Personal Services 100.3015 Communication & Marketing Serv. 102,898 92,558 10,340
Contractual Services 100.3015 Communication & Marketing Serv.64,325 32,860 31,465
Commodities 100.3015 Communication & Marketing Serv.83 11 72
Other Charges 100.3015 Communication & Marketing Serv.23,735 22,194 1,541
191,041 147,623 43,418
Personal Services 100.3020 Recreation General Support 272,140 244,793 27,347
Contractual Services 100.3020 Recreation General Support 710 363 347
Commodities 100.3020 Recreation General Support 9,750 1,305 8,445
Other Charges 100.3020 Recreation General Support 83,002 77,614 5,388
365,602 324,074 41,528
Personal Services 100.3025 Park Utilities - - -
Contractual Services 100.3025 Park Utilities - - -
Commodities 100.3025 Park Utilities 89,500 11,976 77,524
Other Charges 100.3025 Park Utilities - - -
89,500 11,976 77,524
Personal Services 100.3030 Crown Community Center 648,678 583,494 65,184
Contractual Services 100.3030 Crown Community Center 6,506 3,324 3,182
Commodities 100.3030 Crown Community Center 83,449 11,166 72,283
Other Charges 100.3030 Crown Community Center 19,836 18,548 1,288
758,469 616,532 141,937
Personal Services 100.3035 Chandler Community Center 633,644 569,970 63,674
Contractual Services 100.3035 Chandler Community Center 9,252 4,726 4,526
Commodities 100.3035 Chandler Community Center 57,756 7,728 50,028
Other Charges 100.3035 Chandler Community Center 42,233 39,491 2,742
742,885 621,916 120,969
228
Personal Services 100.3040 Fleetwood Jourdain Center 599,920 539,635 60,285
Contractual Services 100.3040 Fleetwood Jourdain Center 19,377 9,898 9,479
Commodities 100.3040 Fleetwood Jourdain Center 121,489 16,256 105,233
Other Charges 100.3040 Fleetwood Jourdain Center 32,089 30,006 2,083
772,875 595,796 177,079
Personal Services 100.3045 Fleetwood Jourdain Theater 79,177 71,221 7,956
Contractual Services 100.3045 Fleetwood Jourdain Theater 20,000 10,217 9,783
Commodities 100.3045 Fleetwood Jourdain Theater 5,850 783 5,067
Other Charges 100.3045 Fleetwood Jourdain Theater 11,647 10,891 756
116,674 93,111 23,563
Personal Services 100.3050 Recreation Outreach Program 89,792 80,769 9,023
Contractual Services 100.3050 Recreation Outreach Program 9,050 4,623 4,427
Commodities 100.3050 Recreation Outreach Program 107,900 14,438 93,462
Other Charges 100.3050 Recreation Outreach Program 6,700 6,265 435
213,442 106,095 107,347
Personal Services 100.3055 Levy Center 703,367 632,687 70,680
Contractual Services 100.3055 Levy Center 26,703 13,641 13,062
Commodities 100.3055 Levy Center 152,464 20,401 132,063
Other Charges 100.3055 Levy Center 28,248 26,414 1,834
910,782 693,143 217,639
Personal Services 100.3065 Church Street Boat Ramp 23,683 21,303 2,380
Contractual Services 100.3065 Church Street Boat Ramp - - -
Commodities 100.3065 Church Street Boat Ramp 30,900 4,135 26,765
Other Charges 100.3065 Church Street Boat Ramp 100 94 6
54,683 25,531 29,152
Personal Services 100.3075 Boat Storage Facility 10,442 9,393 1,049
Contractual Services 100.3075 Boat Storage Facility - - -
Commodities 100.3075 Boat Storage Facility 1,200 161 1,039
Other Charges 100.3075 Boat Storage Facility 700 655 45
12,342 10,208 2,134
Personal Services 100.3080 Beaches 411,094 369,784 41,310
Contractual Services 100.3080 Beaches 6,289 3,213 3,076
Commodities 100.3080 Beaches 20,365 2,725 17,640
Other Charges 100.3080 Beaches 48,771 45,605 3,166
486,519 421,327 65,192
Personal Services 100.3085 Recreation Facility Maintenance 560,336 504,029 56,307
Contractual Services 100.3085 Recreation Facility Maintenance 1,600 817 783
Commodities 100.3085 Recreation Facility Maintenance 63,063 8,438 54,625
Other Charges 100.3085 Recreation Facility Maintenance 116,976 109,382 7,594
741,975 622,667 119,308
Personal Services 100.3095 Robert Crown Ice Rink 725,789 652,856 72,933
Contractual Services 100.3095 Robert Crown Ice Rink 50,116 25,601 24,515
Commodities 100.3095 Robert Crown Ice Rink 238,577 31,923 206,654
Other Charges 100.3095 Robert Crown Ice Rink 92,986 86,950 6,036
1,107,468 797,330 310,138
Personal Services 100.3100 Sports Leagues 44,297 39,846 4,451
Contractual Services 100.3100 Sports Leagues - - -
Commodities 100.3100 Sports Leagues 6,500 870 5,630
Other Charges 100.3100 Sports Leagues 814 761 53
51,611 41,477 10,134
Personal Services 100.3105 Aquatic Camp 85,905 77,273 8,632
Contractual Services 100.3105 Aquatic Camp - - -
Commodities 100.3105 Aquatic Camp 11,450 1,532 9,918
Other Charges 100.3105 Aquatic Camp 300 281 19
97,655 79,085 18,570
229
Personal Services 100.3110 Tennis 108,957 98,008 10,949
Contractual Services 100.3110 Tennis 250 128 122
Commodities 100.3110 Tennis 914 122 792
Other Charges 100.3110 Tennis 3,833 3,584 249
113,954 101,842 12,112
Personal Services 100.3130 Special Recreation Programs 352,608 317,175 35,433
Contractual Services 100.3130 Special Recreation Programs 650 332 318
Commodities 100.3130 Special Recreation Programs 11,322 1,515 9,807
Other Charges 100.3130 Special Recreation Programs 24,430 22,844 1,586
389,010 341,866 47,144
Personal Services 100.3140 Bus Program 62,102 55,861 6,241
Contractual Services 100.3140 Bus Program 280 143 137
Commodities 100.3140 Bus Program - - -
Other Charges 100.3140 Bus Program 476 445 31
62,858 56,450 6,408
Personal Services 100.3150 Park Service Unit 93,433 84,044 9,389
Contractual Services 100.3150 Park Service Unit 650 332 318
Commodities 100.3150 Park Service Unit 1,000 134 866
Other Charges 100.3150 Park Service Unit 2,071 1,937 134
97,154 86,447 10,707
Personal Services 100.3155 Youth Golf Program 19,250 17,316 1,934
Contractual Services 100.3155 Youth Golf Program 250 128 122
Commodities 100.3155 Youth Golf Program 900 120 780
Other Charges 100.3155 Youth Golf Program 100 94 6
20,500 17,657 2,843
Personal Services 100.3205 Community Services 366,635 329,793 36,842
Contractual Services 100.3205 Community Services 165,960 84,778 81,182
Commodities 100.3205 Community Services 7,698 1,030 6,668
Other Charges 100.3205 Community Services 26,894 25,148 1,746
567,187 440,749 126,438
Personal Services 100.3210 Commission on Aging 104,528 94,024 10,504
Contractual Services 100.3210 Commission on Aging - - -
Commodities 100.3210 Commission on Aging 1,150 154 996
Other Charges 100.3210 Commission on Aging 6,950 6,499 451
112,628 100,677 11,951
Personal Services 100.3215 Youth Engagement Division 88,366 79,486 8,880
Contractual Services 100.3215 Youth Engagement Division 2,908 1,486 1,422
Commodities 100.3215 Youth Engagement Division 1,325 177 1,148
Other Charges 100.3215 Youth Engagement Division 8,572 8,016 556
101,171 89,165 12,006
Personal Services 100.3505 Parks & Forestry General Support 456,468 410,598 45,870
Contractual Services 100.3505 Parks & Forestry General Support 9,000 4,598 4,402
Commodities 100.3505 Parks & Forestry General Support 1,200 161 1,039
Other Charges 100.3505 Parks & Forestry General Support 13,247 12,387 860
479,915 427,744 52,171
Personal Services 100.3510 Horticultural Maintenance 1,078,546 970,165 108,381
Contractual Services 100.3510 Horticultural Maintenance 140,000 71,517 68,483
Commodities 100.3510 Horticultural Maintenance 85,380 11,424 73,956
Other Charges 100.3510 Horticultural Maintenance 183,031 171,149 11,882
1,486,957 1,224,256 262,701
Personal Services 100.3515 Parkway Tree Maintenance 687,276 618,213 69,063
Contractual Services 100.3515 Parkway Tree Maintenance - - -
Commodities 100.3515 Parkway Tree Maintenance 10,700 1,432 9,268
Other Charges 100.3515 Parkway Tree Maintenance 186,486 174,380 12,106
884,462 794,025 90,437
230
Personal Services 100.3520 Dutch Elm Disease Control 618,556 556,399 62,157
Contractual Services 100.3520 Dutch Elm Disease Control 12,000 6,130 5,870
Commodities 100.3520 Dutch Elm Disease Control 7,000 937 6,063
Other Charges 100.3520 Dutch Elm Disease Control 141,740 132,539 9,201
779,296 696,004 83,292
Personal Services 100.3525 Tree Planning 190,113 171,009 19,104
Contractual Services 100.3525 Tree Planning - - -
Commodities 100.3525 Tree Planning 80,950 10,832 70,118
Other Charges 100.3525 Tree Planning 55,235 51,649 3,586
326,298 233,490 92,808
Personal Services 100.3530 Private Elm Tree Insurance - - -
Contractual Services 100.3530 Private Elm Tree Insurance 20,000 10,217 9,783
Commodities 100.3530 Private Elm Tree Insurance - - -
Other Charges 100.3530 Private Elm Tree Insurance - - -
20,000 10,217 9,783
Personal Services 100.3535 Dutch Elm Inoculation Program - - -
Contractual Services 100.3535 Dutch Elm Inoculation Program 246,000 125,666 120,334
Commodities 100.3535 Dutch Elm Inoculation Program - - -
Other Charges 100.3535 Dutch Elm Inoculation Program - - -
246,000 125,666 120,334
Personal Services 100.3605 Ecology Center 225,800 203,110 22,690
Contractual Services 100.3605 Ecology Center 5,205 2,659 2,546
Commodities 100.3605 Ecology Center 26,609 3,560 23,049
Other Charges 100.3605 Ecology Center 30,420 28,445 1,975
288,034 237,774 50,260
Personal Services 100.3610 Eco Quest Day Camp 83,967 75,529 8,438
Contractual Services 100.3610 Eco Quest Day Camp 1,600 817 783
Commodities 100.3610 Eco Quest Day Camp 10,700 1,432 9,268
Other Charges 100.3610 Eco Quest Day Camp 22,600 21,133 1,467
118,867 98,911 19,956
Personal Services 100.3700 Arts Council 4,138 3,722 416
Contractual Services 100.3700 Arts Council 13,084 6,684 6,400
Commodities 100.3700 Arts Council 816 109 707
Other Charges 100.3700 Arts Council 5,000 4,675 325
23,038 15,191 7,847
Personal Services 100.3710 Noyes Cultural Art Center 163,456 147,031 16,425
Contractual Services 100.3710 Noyes Cultural Art Center 8,021 4,097 3,924
Commodities 100.3710 Noyes Cultural Art Center 63,061 8,438 54,623
Other Charges 100.3710 Noyes Cultural Art Center 1,644 1,537 107
236,182 161,103 75,079
Personal Services 100.3720 Cultural Arts Programs 423,338 380,798 42,540
Contractual Services 100.3720 Cultural Arts Programs 137,763 70,374 67,389
Commodities 100.3720 Cultural Arts Programs 21,016 2,812 18,204
Other Charges 100.3720 Cultural Arts Programs 21,576 20,175 1,401
603,693 474,159 129,534
Personal Services 100.3805 Facilities Administration 196,599 176,843 19,756
Contractual Services 100.3805 Facilities Administration 8,369 4,275 4,094
Commodities 100.3805 Facilities Administration 1,666 223 1,443
Other Charges 100.3805 Facilities Administration 5,269 4,927 342
211,903 186,268 25,635
Personal Services 100.3806 Civic Center Services 144,926 130,363 14,563
Contractual Services 100.3806 Civic Center Services 126,957 64,854 62,103
Commodities 100.3806 Civic Center Services 84,166 11,262 72,904
Other Charges 100.3806 Civic Center Services 2,903 2,715 188
358,952 209,194 149,758
231
Personal Services 100.3807 Construction & Repairs 1,546,485 1,391,082 155,403
Contractual Services 100.3807 Construction & Repairs 76,232 38,942 37,290
Commodities 100.3807 Construction & Repairs 84,600 11,320 73,280
Other Charges 100.3807 Construction & Repairs 100,891 94,342 6,549
1,808,208 1,535,686 272,522$
Personal Services N/A Total General Fund 69,429,030 62,452,245 6,976,785
Contractual Services N/A Total General Fund 5,794,196 2,959,889 2,834,307
Commodities N/A Total General Fund 3,688,158 493,502 3,194,656
Other Charges N/A Total General Fund 5,329,047 4,983,107 345,940
84,240,431$ 70,888,742$ 13,351,689$
Collection Losses 272,483
Total General Corporate Purpose Tax Levy 13,624,172$
232
For City Council meeting of November 14, 2011 Item A13
Ordinance 101-O-11: 2011 Special Service Area #4 Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Martin Lyons, Treasurer
Hitesh Desai, Accounting Manager
Subject: Ordinance 101-O-11: 2011 Special Service Area #4 Tax Levy
Date: November 7, 2011
Recommended Action:
Staff requests consideration of Tax Levy Ordinance 101-O-11 which levies the annual
property tax for Special Service Area #4. This ordinance was introduced at the
November 14, 2011 City Council meeting.
Funding Source:
n/a
Summary:
Ordinance 101-O-11 is the Annual Tax Levy for Special Service Area #4, which funds a
portion of the activities of Downtown Evanston. The 2011 Levy is based on the
agreement between the City and Downtown Evanston and on the budget submitted to
the City Council, also to be approved on November 14, 2011. The total tax levy as
extended for 2011 is $406,122.
Questions regarding this ordinance may be forwarded to:
Martin Lyons
Treasurer
847.866.2936
mlyons@cityofevanston.org
Hitesh Desai
Accounting Manager
847.866.2934
hdesai@cityofevanston.org
Memorandum
233
Attachment:
Ordinance 101-O-11
234
11/14/2011
11/28/2011
101-O-11
AN ORDINANCE
Levying Taxes for the Special Service Area No. 4 of
the City of Evanston, County of Cook, and State of Illinois,
for the Fiscal year Beginning January 1, 2012,
and Ending December 31, 2012
WHEREAS, the City of Evanston, Illinois is a Home Rule unit of
local government pursuant to the terms and provisions of Article VII of the 1970
Constitution of the State of Illinois, which said Constitution in Section 6(a) thereof
grants unto the City of Evanston as a Home Rule unit of government
the power to tax;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the
Special Service Area No. 4 of the City of Evanston, Illinois, for the fiscal year
beginning January 1, 2012, there is hereby levied on all real property subject to
taxation within the limits of said Special Service Area No. 4 of the City of
Evanston as assessed and equalized for the year 2011, the sum of
Four Hundred Six Thousand, One Hundred Twenty-Two Dollars
($406,122.00), being the total 2012 appropriation plus allowances for
collection losses, which are to be collected from the tax levy of Special Service
Area No. 4 of the City of Evanston for the year 2011.
235
101-O-11
The specific amounts levied for the various purposes and funds are
designated by being placed in separate columns under headings "To Be
Raised By Taxation," and are identified in that manner on the following pages
of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston
Special Service Area No. 4:
Fund 210 – Special Service Area No. 4
Special Service Area No. 4
Fund
Appropriation Source Other
Than Taxation
Levy Taxes
Personal Services $241,400 $0 $241,400
Maintenance $222,455 $102,455 $120,000
Professional and Other $177,000 $140,400 $36,600
SUBTOTAL $640,855 $242,855 $398,000
Collection Losses – 2.04% $8,122
TOTAL TAXATION $406,122
SECTION 3: Per City ordinance 67-O-07 adopted July 9, 2007, under
no circumstances shall the total annual amount levied exceed 0.1464% of the
Special Service Area No. 4 equalized assessed valuation.
SECTION 4: That the foregoing recitals are found as fact and made a
part hereof.
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are repealed.
236
101-O-11
SECTION 6: That this ordinance 101-O-11 shall be in full force and
effect from and after its passage, approval, and publication in the manner provided
by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
237
For City Council meeting of November 14, 2011 Item A14
Ordinance 102-O-11: 2011 Evanston Township Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Martin Lyons, Treasurer
Hitesh Desai, Accounting Manager
Subject: Ordinance 102-O-11: 2011 Evanston Township Tax Levy
Date: November 7, 2011
Recommended Action:
Staff requests consideration of Tax Levy Ordinance 102-O-11 which levies the annual
property tax for the Evanston Township. This ordinance was introduced at the
November 14, 2011 City Council meeting.
Funding Source:
n/a
Summary:
Ordinance 102-O-11 is the Annual Tax Levy for the Evanston Township, which is based
on the April 1, 2011 through March 31, 2012 Annual Budget. The total tax levy as
extended for 2011 is $1,328,743. This levy amount includes a Loss Factor of 5.263%
compared to the City’s Loss Factor of 2.04%
Questions regarding this ordinance may be forwarded to:
Township Supervisor
Patricia A. Vance
1910 Main St.
Evanston, IL 60202
847-475-4481
Township Assessor
Bonnie Wilson
846 Dodge Ave.
Evanston, IL 60202
847-332-2465
Memorandum
238
Attachment:
Ordinance 102-O-11
239
11/14/2011
11/28/2011
102-O-11
AN ORDINANCE
Tax Levy Ordinance for the Town of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
April 1, 2011, and Ending March 31, 2012
BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF EVANSTON,
COOK COUNTY, ILLINOIS:
SECTION 1: Pursuant to the authority vested in them by Section 13 of
Article XIII of "An Act to revise the law in relation to township organizations” approved
March 6, 1874 as amended, the Board of Town Trustees, in meeting assembled, do
hereby find and declare that there will be required to be raised by general taxation the
amounts hereinafter set down, to be levied upon all taxable property in said Town, in
order to meet and defray all the necessary expenses and liabilities of the Town and the
amounts so required are itemized and needed for uses and purposes as follows, to wit:
For necessary expenses for the general uses and purposes of the Town:
Town General Fund Appropriation Source Other
Than Taxation
Amount To Be
Raised by Taxation
Town Fund Administration $239,083 $29,083 $210,000
Community Programs/Services $102,650 $36,897 $65,753
Transfer to General Assistance $0 $0 $0
TOTAL APPROPRIATION $341,733 $65,980 $275,753
Loss Factor (5.263%) $14,513
TOTAL TAX LEVY FOR TOWN $290,266
240
102-O-11
Making the amount to be raised by taxation and levied on all taxable property in said
town, for the uses and purposes aforesaid for the Town General Fund, the sum of Two
Hundred Ninety Thousand, Two Hundred Sixty-Six Dollars ($290,266.00).
For the necessary expenses for General Assistance by the Town:
General Assistance Fund Appropriation Source Other
Than Taxation
Amount To Be
Raised By Taxation
General Assistance $648,291 $0 $648,291
General Assistance Administration $546,867 $208,605 $338,262
TOTAL APPROPRIATION $1,195,158 $208,605 $986,553
Loss Factor (5.263%) $51,924
TOTAL TAX LEVY FOR
GENERAL ASSISTANCE
$1,038,477
Making the amount to be raised by taxation and levied on all taxable
property in said Town for the necessary expenses and liabilities for General Assistance
by the Town for the sum of One Million, Thirty Eight Thousand, Four Hundred and
Seventy-Seven Dollars ($1,038,477.00).
Making the aggregate sum of One Million, Three Hundred Twenty-Eight
Thousand, Seven Hundred Forty-Three Dollars ($1,328,743.00) to be raised by taxation
and levied on all taxable property in said Town, in order to meet and defray all the
necessary expenses and liabilities of the Town, as required in accordance with law.
And it is hereby directed that the aforesaid sum be raised by taxation in
the manner provided by law.
SECTION 2: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
241
102-O-11
SECTION 3: That this Ordinance 102-O-11 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Patricia Vance,
Township Supervisor/Treasurer
Attest:
_____________________________
Rodney Greene, Town Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Town Board Attorney
242
For City Council meeting of November 28, 2011 Item A15
Ordinance 79-O-11: Limited Alcohol Consumption in Viewing Auditoriums
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Approval of Ordinance 79-O-11, Amending Class AC Liquor Licenses,
Authorizing Limited Alcohol Consumption in Viewing Auditoriums
Date: October 10, 2011
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 79-O-11.
This ordinance was introduced at the October 24, 2011 City Council meeting.
Funding Source:
n/a
Summary:
Ordinance 79-O-11 amends the Class AC liquor license to allow patrons to purchase
alcohol in the theater café and take their alcoholic beverages inside arts cinema viewing
auditoriums during motion pictures rated PG-13 or R, and special events. Patrons who
wish to take alcohol from the café to an auditorium must be 21 years of age, wear a
licensee-issued wristband, and have only 1 alcoholic beverage, in an open plastic cup
that is clearly distinguishable from other cups, at a time.
Ordinance 79-O-11 also grants the Local Liquor Commissioner the authority to approve
a proposal by a Class AC licensee to hold a special event, during which liquor is sold,
pursuant to alternative enforcement methods proposed by the licensee, if she
determines that said methods will prevent sale of alcohol to underage persons.
Ordinance 79-O-11 also requires any Class AC licensee to have a BASSET-certified
employee on site whenever liquor is sold, and prohibits sale of liquor on days when the
theater is not open for film screenings and/or a special event. 79-O-11 prohibits sale of
alcohol more than 1 hour before the start of any movie and/or special event. Finally, 79-
O-11 makes licensees responsible for on-site consumption by minors regardless of the
alcohol’s point of origin.
Memorandum
243
Legislative History:
Last year, the City Council approved Ordinance 32-O-10, which permitted patrons of
special events to consume alcohol in theater auditoriums. On August 11, 2011,
representatives from Cinemark Century Theatre, the only Class AC licensee, appeared
before the Liquor Control Review Board and presented testimony and facts that
supported amending the Class AC liquor license. Said testimony included statements
that competitors in the Chicagoland area permit consumption of alcohol in theaters
during movie screenings. As explained above, Ordinance 79-O-11 expands the current
scope of the AC license to permit consumption in theaters during movie screenings.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachment:
Ordinance 79-O-11
Minutes of the August 11, 2011 meeting of the Liquor Control Review Board
244
10/5/2011
79-O-11
AN ORDINANCE
Amending City Code Section 3-5-6-(AC) to Authorize
Limited Alcohol Consumption in Viewing Auditoriums
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-5-6-(AC) of the Evanston City Code of 1979,
as amended, is hereby further amended to read as follows:
(AC) Class AC licenses, which shall authorize the sale, as described herein, of
alcoholic liquor, for consumption on the premises of an arts cinema, having a
minimum seating capacity of eight hundred (800) and located in the Core District,
while food service is available, and served only in glass containers by wait staff.
Establishments holding Class AC licenses must have some food service
available and at least one (1) BASSET-certified site manager on the premises
when alcoholic liquor is being sold. Each Class AC license shall be subject to the
following conditions:
1. Sale, Possession and Consumption: Sale of alcoholic liquor shall be
restricted to the café area only. Sale, Possession and consumption of
alcoholic liquor shall be permitted in the café area and in the viewing
auditoriums is prohibited pursuant to 3-5-6-(AC)-2. The conditions in
Section 3-5-6(AC) and Subsection 3-5-6(AC)1, shall apply to all patrons of
the arts cinema that are not patrons of a special event referenced in
Subsection 3-5-6(AC)2., hereinbelow.
2. Restrictions on Alcohol in Auditoriums: A class AC licensee may permit
patrons to exit the café area while possessing or consuming alcoholic
liquor if the licensee first verifies that every such patron:
a. Is at least twenty-one (21) years of age;
b. Is wearing a wristband, issued by a BASSET-certified employee of
the licensee, that indicates the patron is at least twenty-one (21)
years of age;
245
79-O-11
~2~
c. Has in his/her possession no more than one (1) alcoholic beverage
served in an open plastic container of a different color, size and
design than those in which non-alcoholic beverages are served;
d. Is viewing a motion picture rated PG-13 or R by the Motion Picture
Association of America, or attending a Special Event approved by
the Local Liquor Commissioner pursuant to 3-5-6-(AC)-3.
2 3. Special Event: The conditions in Section 3-5-6(AC) and (AC)(1) are
hereby modified relative to patrons of a special event to be held at the arts
cinema. Upon approval by the Local Liquor Commissioner of the a
request submitted by the license holder licensee for a Special Event to be
held at the arts cinema, the sale and consumption of alcoholic liquor on
the premises during a Special Event shall be permitted pursuant to the
terms of 3-5-6-(AC)-2, provided that food service is available when the
alcoholic liquor is sold, the liquor to be consumed by patrons of the special
event is served only in open plastic containers. Possession and
consumption of alcoholic liquor by the special event patrons is permitted in
the café area and, in addition, shall only be permitted in the viewing
auditorium that is showing the special event, and in no other auditorium.
4. Special Event Waiver: For a Special Event, the restrictions of 3-5-6-(AC)-
3 may be waived, in writing, by the Local Liquor Commissioner if he/she
finds that alternative procedures proposed by the licensee will prevent
underage persons from being served alcoholic liquor. Such a waiver may
be granted only after a review of the licensee’s written proposal of
alternate practices. The licensee shall submit any request for a waiver
and the accompanying written proposal at the same time he/she seeks the
Local Liquor Commissioner’s approval for a Special Event under 3-5-6-
(AC)-3. If such a waiver is granted, it shall be effective only for the Special
Event as described in the application and shall cease to have effect at the
conclusion of said Special Event.
3 5. The sale of alcoholic liquor shall only take place from eleven o’clock
(11:00) a.m. to one o’clock (1:00) a.m. Sunday through Saturday and
while the licensed premises is open for the showing of motion pictures or a
Special Event pursuant to 3-5-6-(AC)-3. Under no circumstances shall
alcoholic liquor be served more than one (1) hour prior to the advertised
showing time of the first motion picture to be screened on any day, or any
Special Event.
4 6. No licensee shall employ on its premises any person under the age of
twenty-one (21) years to attend bar, or to pour, draw, or mix alcoholic
liquor on said premises.
246
79-O-11
~3~
7. A licensee shall be liable for any alcohol consumption by any person
younger than twenty-one (21) years of age on the licensed premises,
regardless of whether the alcohol was purchased from the licensee.
The annual single payment fee for initial issuance or renewal of such license
shall be five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be five thousand, two hundred fifty dollars ($5,250.00).
No more than one (1) such license shall be in force at any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 79-O-11 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 79-O-11 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
247
79-O-11
~4~
Introduced: _________________, 2011
Adopted: ___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
248
FINAL
Page 1 of 3
Liquor Control Board
MEETING MINUTES
Liquor Control Board
Thursday, August 11, 2011
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Patrick Hughes, Marion Macbeth, Byron Wilson and Elizabeth
Tisdahl
Members Absent: Richard Peach
Staff Present: W. Grant Farrar and Wendy McCambridge
Others Present: Peter Mills (Chef’s Station), Chad Burch (Century Theatre), Matt
Dunne (Century Theatre), Brian Ward (Sodexo), Steven Sena (Sodexo), Harlan Powell
(Sodexo), John Skelly (NU student), Bill Smith (EvanstonNow), Jonathan Bullington
(Chicago Tribune)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:02
a.m.
NEW BUSINESS
Chef’s Station
Peter Mills Productions, Inc., doing business as Chef’s Station, 915 Davis Street,
Evanston, IL 60201 owner Peter Mills was present.
Local Liquor Control Commissioner asked Mr. Mills the reason for this meeting. Mr.
Mills explained that he was interested in upgrading his current Class D to a Class C
liquor license to allow service of alcoholic liquor in addition to the beer and wine already
permitted.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Mills request. No concerns were voiced. The board recommends increasing
the liquor Class C and decrease the number of Class D licenses both by one (1). The
ordinance would be introduced to City Council on September 12, 2011 and for action at
the City Council meeting scheduled for September 26, 2011.
Century Theatres
Century Theatres, Inc. doing business as Century Theatres, 900 Clark Street, Evanston
IL 60201 representatives Chad Burch (General Manager Century Theatres) and Matt
Dunne (General Manager Rhythm Room Bar and Bistro) were present.
249
FINAL
Page 2 of 3
Liquor Control Board
Local Liquor Control Commissioner asked the gentlemen the reason for this meeting.
The representatives explained that Century Theatres would like to extend the liquor
service into the auditoriums for regularly scheduled showings. Other Chicagoland
theatres are already serving beer and wine in their auditoriums and Century Theatres
would like to remain competitive. The Local Liquor Commissioner asked if there were
any incidents reported at any of these theaters as a result of the enhanced liquor
availability. Mr. Dunne stated so far there have been no significant problems reported.
The Commissioner then opened up for the Board Members to ask questions. Ms.
Macbeth asked about details regarding the service location and strategies to reduce the
sale or possession of the alcohol by underage patrons of the theaters. Suggestions
ranging from wristbands, restriction to particular theatres, ID checks at the point of
purchase and entry to the auditorium, auditorium restriction according to movie rating
were presented. As a result of the discussion, the Board agreed to initially allow for
alcohol in the Arts auditoriums.
According to City Attorney, Grant Farrar, a re-write of the AC Class Liquor License
would be necessary. The ordinance would take time to write, therefore, the introduction
date to City Council was unknown. Mr. Farrar will complete the re-write of the
ordinance and request Ms. McCambridge to get in touch with Century Theatres
representatives when a tentative introduction date is set.
Sodexo America, Inc.
Sodexo America, LLC doing business as Sodexo America, 1501 Central Street,
Evanston, IL 60201 representatives Steven Sena (Regional Manager), Brian Ward
(Concessions Manager) and Harlan Powell (Attorney) were present.
Local Liquor Control Commissioner asked the gentlemen for the reason for this
meeting. Mr. Powell informed the Board that Sodexo was pursuing a catering license to
be able to provide beer and wine for catered events held at the Stadium Club at Ryan
Field and “N” Club at Welsh-Ryan Arena. The events would be private and likely occur
during football or basketball games.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Sodexo America request request. No concerns were voiced. The board
recommends issuing a Class K Liquor License to be introduced at City Council meeting
on September 12, 2011 and for action at the City Council meeting scheduled for
September 26, 2011. A one day liquor license for the first home foot all game on
September 10, 2011 was recommended because the license would not be approved
prior to that time.
Liquor Theft Reporting and Sanctions
The Local Liquor Control Commissioner expressed her concern over local grocery
stores with liquor licenses have been experiencing liquor thefts. The Commissioner
would like the Liquor Control Board to offer options and assistance to the stores to
better manage increased liquor thefts. However, the Commissioner had been informed
that often the stores are not aware of the magnitude of the theft until after the annual
inventory is taken and reported. The Commissioner would like to determine the
threshold for average liquor theft and request grocery stores to remit inventory reports
250
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Page 3 of 3
Liquor Control Board
to the Liquor Board to be able to analyze the data to develop baseline and average
rates of theft for grocery stores. Initial data should be requested from the stores and
then data submitted annually at liquor license renewal.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 11:52 a.m., August 11, 2011.
Respectfully Submitted,
Wendy McCambridge
Administrative Adjudication/Liquor Licensing Manager, Legal Department
251
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, November 28, 2011
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN HOLMES,
CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF November 14, 2011
III. ITEMS FOR CONSIDERATION
(P1) Resolution 65-R-11: Approving of a Plat of Consolidation for Two Lots
Located at 2664-68 Sheridan Road
Staff recommends Planning and Development Committee and City Council approval
of Resolution 65-R-11. The property owner of 2664 Sheridan Road, an owner-
occupied single family home, has purchased 2668 Sheridan Road, a single family
home to the north. The owner proposes to demolish 2668 Sheridan Road and
consolidate this parcel with the parcel to the south, where he resides.
For Action
(P2) Ordinance 91-O-11: Expiration of Building Permits
Staff recommends City Council consideration of proposed Ordinance 91-O-11
regarding the expiration of building permits as a further amendment to Title 4,
Chapter 2, Section 2 of the City Code. The major change is the addition of a time
limitation for all permits regardless of work status.
For Introduction
252
Planning & Development Committee Meeting Agenda Page 2 of 2
November 28, 2011
(P3) Approval of Amendment of Redevelopment Agreement for Neighborhood
Stabilization Program 2 and Program Update
Staff recommends approval of the attached amendment to the redevelopment
agreement (“RDA”) between the City and Brinshore Development, LLC for Phase 2A
of the Neighborhood Stabilization Program 2 (“NSP2”) grant. This amendment covers
the development of the first phase of Emerson Square, the new housing
development located at 1600 Foster Street (former Bishop Freeman site).
$3,085,000.00 in funding, will be provided by: $2,085,000 in NSP2, $600,000 of West
Evanston TIF, $300,000 of HOME and $100,000 of Affordable Housing Fund (“AHF”)
funds. The Illinois Housing Development Authority will fund an additional $8.9 million
from Low Income Housing Tax Credits and other sources.
For Action
(P4) Approval of Appointment of a Mayoral Committee to Consider Proposed
Ordinance 38-O-11 Regarding the Licensing of Rental Dwelling Units
The Planning and Development Committee recommended at its November 14,, 2011
meeting that a mayoral-appointed committee be established to review proposed
Ordinance 38-O-11 regarding the licensing of rental dwelling units.
For Action
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
253
Planning & Development Committee Meeting
Minutes of November 14, 2011
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
COMMITTEE PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne
OTHERS PRESENT: G. Chen, G. Farrar, S. Griffin, T. Malone, D. Marino,
J. Murphy, B. Newman
PRESIDING OFFICIAL: Ald. Holmes
I. DECLARATION OF QUORUM
A quorum being present, Chair Holmes called the meeting to order at 7:16 p.m.
II. APPROVAL OF THE OCTOBER 24, 2011 MEETING MINUTES
Ald. Wynne moved approval of the minutes, seconded by Ald. Fiske.
The minutes of the October 24, 2011 meeting were approved unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 97-O-11 Granting a Special Use for a Type 2 Restaurant at 724
Clark Street in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance
97-O-11, granting a special use permit for the operation of a Type 2 restaurant at 724
Clark Street with suggested conditions on employee parking and store hours. The
proposed operator of the site currently operates the Subway at 1133 Emerson Street.
For Introduction
Ald. Rainey moved to introduce Ordinance 97-O-11, seconded by Ald. Fiske.
At Ald. Fiske’s inquiry, Mr. Marino replied that the special use is tied to the owner and
the address.
At Ald. Wynne’s inquiry, Suhas Patel, the owner of the proposed Subway Restaurant,
replied that he does not plan to close his restaurant at 1133 Emerson, and that his
investigation has shown that there is a demand for both Subway Restaurants.
The Committee voted unanimously 5-0 to introduce Ordinance 90-O-11.
(P2) Ordinance 99-O-11 Granting a Special Use for an Automobile Body Repair
Shop at 1961 Dempster Street in the C2 Commercial Zoning District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance
99-O-11, granting a special use permit for the operation of an Automobile Body Repair
Shop at 1961 Dempster Street. A1Autocare currently operates an automobile service
repair at 1961 Dempster with five bays available for car repair. The applicant proposes
DRAFT -
NOT APPROVED
254
Planning & Development Committee Meeting
Minutes of 11-14-11
Page 2 of 4
to transform one of the bays into one for automobile body repair, which requires a
special use permit. For Introduction
Ald. Rainey moved to introduce Ordinance 99-O-11, seconded by Ald. Wilson.
Ald. Holmes commented that this will expand their business.
The Committee voted unanimously 5-0 to introduce Ordinance 99-O-11.
(P3) Ordinance 38-O-11 Licensing Rental Units
Staff recommends the adoption of proposed Ordinance 38-O-11 regarding Licensing
of Rental Dwelling Units amending Title 5, Chapter 8 of the City Code to be effective
July 1, 2012. The proposed ordinance was a discussion item at the July 25, 2011
Planning and Development committee meeting and was brought back for further
discussion at the October 10, 2011 Planning and Development committee meeting.
For Introduction
Ald. Fiske moved to introduce Ordinance 38-O-11, seconded by Ald. Wynne.
Chair Holmes called the public who wished to speak to the podium.
Betty Ester of 2031 Church commented that there was no mention of the revenue from
the Ordinance in the 2012 budget and asked for the estimated revenue.
Lisa Pildis of 211 Ridge, a Fireman’s Park resident of 31 years, with 5 rental
properties, said the students who are ill behaved are in the minority and most of her
tenants who are well screened, are well behaved and quiet. She said she appreciates
the motive of the Ordinance to make safe affordable housing but that she cannot
control how many people move into a 4 bedroom place and tenants have privacy
rights, so she cannot just knock on the door any time to check. She also feels that
revoking a license for 3 months for over-occupancy alone is unreasonable.
Steve Monacelli of the student government of Northwestern University said that
student government supports the spirit of the Ordinance and wants safe conditions for
tenants but feels that the requirement of a maximum of 3 unrelated tenants per unit
goes beyond the proposed intent of the legislation. He said that 35% of students live
off-campus and 40% of them have 3 roommates so 1,000 students could face
eviction. He referred to Palatine’s ordinance, which imposes no blanket fee on non-
nuisance properties. He concluded that the Ordinance would have a very serious
negative effect on students.
Jane Evans, a resident at 813 Gaffield for 24 years said renting property in her
neighborhood is a business and businesses have to pay for licenses. She said the
current ordinance is not working and students are often taken advantage of by their
landlords. She said the poor property upkeep is visible to all the neighbors and it
affects their quality of life. Ms. Evans said the proposed Ordinance will allow the City
to have a record of who really owns a property. She said the Ordinance is not about
the students, but the landlords maintaining their property.
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Howard Handler said he wondered why the rental registration program had not yet
provided the names of landlords to the City. He said the list of 52 properties that were
in violation that had been published a few weeks was fabricated; that there was no
notice to landlords about it, and that it was based on complaints from students who did
not get their security deposits returned to them. He does not believe this is the time to
move forward on this Ordinance but that the City should sit down with realtors and
landlords and discuss ways to solve the problems.
Margaret Roman of 2048 Sherman who is a landlord of a couple of rental properties,
said she has no problem with the licensing and she feels better knowing that an
inspector will come and she is not worried about more than 3 unrelated people living in
a unit. She said the fee is nominal and can easily be absorbed by a landlord. She
said the inspection would give her a reason to give her tenants 24 hours’ notice that
she would like to see the unit before the inspector comes. Ms. Roman said over-
density in the area causes parking problems.
Chair Holmes thanked them for their comments.
Ald. Wilson said he has many reservations about the proposed Ordinance. He said
the City already has a rental registration program and wondered whether the tools to
enforce such an Ordinance are in place as it appears that the entire City’s rental units
would have to be inspected. He does not feel that 3 day’s notice is a fair amount of
time for warning of vacation of a unit. He asked whether the Ordinance would include
dormitories, fraternity houses and sorority houses and that certain rental buildings
would have an enormous fee and this Ordinance does not have a sliding scale like the
existing one has. Ald. Wilson suggested tabling the item until staff could create a
package that would consider residents and landlords.
Ald. Rainey said there appears to be a conflict between the landlords: some feel the
Ordinance is a good thing, some feel it is bad. She suggested sending the Ordinance
back to staff and forming a mayoral-appointed subcommittee with landlords, staff and
aldermen to work together to find a solution to the problem. She questioned whether
eviction should be the result of noncompliance and whether it is a solution. She cited
a case that went through the adjudication process which cost the City a great deal of
time and money, and brought no positive results in enforcing the Ordinance. She said
staff has done its best to find proposals but they have not been acceptable to City
Council.
Ald. Fiske said the licensing is overdue and that it provides an opportunity to be in
touch with landlords but wondered whether the City has enough staff to enforce it.
She cited a building on Library Place that was converted to condos that are
individually owned and rented, that had dangerous balconies which are now in repair.
She said she applauds landlords who recognize the problem and see value in the
proposed Ordinance. She offered to serve on the subcommittee.
Steve Griffin, Director of the Community and Economic Development Department,
clarified that dormitories, sorority houses and fraternity houses are not included in the
Ordinance and that an online application process would be set up that would eliminate
the need for every unit to be inspected unless there were code violations, especially
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Page 4 of 4
related to safety. The application would include emergency contact information and
the number of bedrooms. There would be a process in place that gets inspectors into
the units routinely in order to make safety inspections. He added that a place would
have to be extremely dangerous before they would revoke the landlord’s license. He
said he is not sure what further study would gain and that many NWU parents are glad
about the Ordinance.
Ald. Wynne said that everyone understands that the goal is to ensure safe rental
housing. She said she agrees with Ald. Wilson that the Ordinance needs to be
clarified and said she likes Ald. Rainey’s suggestion of a subcommittee. She said she
is glad that NWU parents are aware of it and appreciates the landlords who are in
support of it. She said she supports the intent but there would need to be clarification
and that the subcommittee should have a short date.
Chair Holmes noted that this is not just about the students’ housing but that there are
more non-student residents in Evanston and it is about safe housing for everyone in
Evanston.
Ald. Wilson said he supports the idea of a subcommittee.
At Ald. Rainey’s inquiry, Grant Farrar, Corporate Council for the City of Evanston, said
that he would research the current Landlord Tenant Ordinance and the universal code
and determine whether the City has the capacity to order vacation of a unit.
Ald. Rainey said enforcement falls on the adjudication process.
Ald. Holmes said she supports a subcommittee as long as there is a date certain.
Ald. Rainey said the subcommittee should be appointed by the mayor with guidance
from City Council.
Ald. Wilson moved to form a mayoral-appointed subcommittee to review the
Ordinance and have staff bring a proposal by November 28th to the P&D
Committee, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to table the item and form a
subcommittee to review the Ordinance.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 8:08 p.m.
Respectfully submitted,
Bobbie Newman
257
For City Council meeting of November 28, 2011 Item P1
Resolution 65-R-11: Plat of Consolidation for Two Lots at 2664-68 Sheridan Road
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development Dept.
Dennis Marino, Manager, Planning and Zoning Division
Subject: Resolution 65-R-11, Approving a Plat of Consolidation for Two Lots Located
at 2664-68 Sheridan Road
Date: November 16, 2011
Recommended Action
Staff recommends City Council approval of Resolution 65-R-11.
Summary
The property owner of 2664 Sheridan Road, an owner-occupied single family home, has
purchased 2668 Sheridan Road, a single family home to the north. The owner proposes
to demolish 2668 Sheridan Road and consolidate this parcel with the parcel to the south,
where he resides. The owner desires City Council to approve the Plat of Consolidation
before he demolishes the property at 2668 Sheridan Road. He does not want to demolish
the property before the plat is approved given his concerns about potential loss of value if
the plat is not approved after he demolishes the property.
Resolution 65-R-11 provides a mechanism for addressing this concern while protecting
the City from allowing two principal uses on a single lot of record. If Council approves the
Resolution, then the City Manager or his designee (City Attorney) will only sign and
release the Plat after the property is demolished. Please note that the Plat of
Consolidation as prepared states that 2668 Sheridan Road “will be demolished.”
Legislative History
Attachments
Resolution 65-R-11
Plat of Survey
Memorandum
258
11/14/2011
65-R-11
A RESOLUTION
Approving a Plat of Consolidation
for Two Lots Located at 2664-68 Sheridan Road
WHEREAS, pursuant to Subsection 4-13-1-(B) of the Evanston City Code
of 1979, as amended (the “City Code”), the City Council may approve of a plat by
means of a resolution; and
WHEREAS, David Cherry (the “Applicant”) seeks approval of a plat of
consolidation of two (2) adjacent lots, each improved with a single-family dwelling and
commonly known as 2664 and 2668 Sheridan Road, Evanston, Illinois (the “Subject
Property”), legally described in the proposed Plat of Consolidation, which is attached
hereto as Exhibit A and incorporated herein by reference; and
WHEREAS, the City Council hereby finds that the proposed plat complies
with all applicable provisions of the City Code except that it would allow two (2) principal
buildings on the consolidated lot in violation of Subsection 6-4-1-6 of the City Code,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to Title 4, Chapter 13 of the City Code, the City
Council hereby approves the proposed Plat of Consolidation.
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65-R-11
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SECTION 3: The City Manager and/or his designee(s) is/are hereby
authorized and directed to sign, and the City Clerk hereby authorized and directed to
attest, any documents necessary to implement the terms of this resolution, but only after
the Applicant completes demolition of the single-family dwelling commonly known as
2668 Sheridan Road.
SECTION 4: That this resolution shall be in full force and effect from and
after the date of its passage and approval in the manner required by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
260
65-R-11
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EXHIBIT A
Plat of Consolidation
261
262
263
For City Council meeting of November 28, 2011 Item P2
Ordinance 91-O-11: Expiration of Building Permits
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Planning & Development Committee
From: Steve Griffin, Director of Community & Economic Development
Jeff Murphy, Manager, Building & Inspection Services Division
Subject: Ordinance 91-O-11: Expiration of Building Permits
Date: October 12, 2011
Recommended Action:
Staff recommends City Council consideration of proposed Ordinance 91-O-11 regarding
the expiration of building permits as a further amendment to Title 4, Chapter 2, Section
2 of the City Code.
Funding Source:
n/a
Summary:
Under the current ordinance a permit holder has 180 days (6 months) to commence
work on a permit issued for residential or commercial construction otherwise the permit
becomes void. If permitted construction work stops for a period of 180 days (6 months)
or more after commencement of construction, the permit becomes void. If permitted
work continues regardless of reasonable progress the permit continues to be valid and it
is possible for the permit to remain valid indefinitely. Open ended permits often have a
negative impact on a neighborhood by causing blight, raising the noise level in
neighborhoods for extended periods of time, and increasing storm water run off.
Proposed Ordinance 91-O-11 deletes R105.5 from the 2003 International Residential
Code and 105.5 from the 2003 International Building Code as adopted and amended by
the City of Evanston and replaces it with language setting reasonable time limits on
residential and commercial projects. Under 91-O-11 work will still have to start within
180 days (6 months) of permit issuance and expire after 180 days (6 months) if work is
suspended for any reason. The major change is the addition of a time limitation for all
permits regardless of work status. Multi-family and Commercial project permits will
expire four (4) years from the date of issuance and permits for Residential 1 & 2 Family
projects will expire in two (2) years. Extensions will be allowable provided an application
Memorandum
264
2
for an extension is made in writing before the expiration date. If a permit expires and the
applicant wants to proceed with the project a new application will be required.
Violations of this ordinance will be prosecuted in accordance to the adopted & amended
model codes as described in 4-2-4 and 4-11-3.
Attachments:
Ordinance 91-O-11
265
10/11/2011
91-O-11
AN ORDINANCE
Amending Sections 4-2-2 and 4-11-2 of the City Code
to Revise Regulations Regarding Expiration of Building Permits
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 4-2-2 of the Evanston City Code of 1979, as
amended, “Amendments” to the International Building Code, is hereby further
amended to include the following:
105.5 Expiration and Extension:
1) Expiration:
a) A building permit shall, without further action by the City, automatically
expire and be rendered null, void, and of no further force or effect, if the
permit holder does not begin the work authorized by the permit within one
hundred eighty (180) calendar days of the date of permit issuance.
b) A building permit shall, without further action by the City, automatically
expire and be rendered null, void, and of no further force or effect, if, at
any time after the work is begun, the permit holder suspends and/or
abandons the work authorized by the building permit for a continuous
period of one hundred eighty (180) calendar days.
c) A building permit shall, without further action by the City, automatically
expire and be rendered null, void, and of no further force or effect, four (4)
years after the date of permit issuance, unless an extension is granted in
accordance with Subsection 2) below.
d) If the building or work authorized by a building permit does not receive
final inspection approval by the permit expiration date, all work shall stop
until the Building Official issues a new permit or grants an extension of
time in accordance with Subsection 2) below. All electrical, plumbing,
and/or mechanical permits associated with a building permit shall expire
concurrently with the building permit.
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2) Extension:
a) Except for relocation of structures, a permit holder may submit, before the
expiration date of the building permit, an application to the Building Official
for an extension of time. The application shall be filed no later than one
(1) month in advance of the expiration date. The Building Official may
extend the building permit once, for a period not exceeding one hundred
eighty (180) calendar days, if he/she determines that circumstances
beyond the permit holder’s control prevented completion of the work. All
electrical, plumbing, and/or mechanical permits associated with a building
permit shall be extended to expire concurrently with the building permit.
b) If a permit holder files application for an extension of time before
expiration and in accordance with this Subsection, the existing building
permit shall automatically be extended until the Building Official makes a
decision on the application for an extension.
c) If the building permit expires before an application is submitted for an
extension of time, no extension shall be granted. If the previous permit
holder or any other applicant wants to proceed with the same
development, a new application is required and the application is treated
in all respects as a new application.
d) If the Building Official previously approved an extension of time in
accordance with Subsection a), the Building Official may extend the
expiration of the building permit one (1) additional time if he/she finds the
following:
i) There are no significant change(s) in the regulations applicable to
the site since the date the permit was issued;
ii) The additional extension is in the public interest; and
iii) Circumstances beyond the control of the applicant prevented the
authorized work from proceeding.
SECTION 2: Section 4-11-2 of the Evanston City Code of 1979, as
amended, “Amendments” to the International Residential Code, is hereby further
amended to include the following:
R105.5 Expiration and Extension:
1) Expiration:
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91-O-11
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a) A building permit shall, without further action by the City, automatically
expire and be rendered null, void, and of no further force or effect, if the
permit holder does not begin the work authorized by the permit within one
hundred eighty (180) calendar days of the date of permit issuance.
b) A building permit shall, without further action by the City, automatically
expire and be rendered null, void, and of no further force or effect, if, at
any time after the work is begun, the permit holder suspends and/or
abandons the work authorized by the building permit for a continuous
period of one hundred eighty (180) calendar days.
c) A building permit shall, without further action by the City, automatically
expire and be rendered null, void, and of no further force or effect, two (2)
years after the date of permit issuance, unless an extension is granted in
accordance with Subsection 2) below.
d) If the building or work authorized by a building permit does not receive
final inspection approval by the permit expiration date, all work shall stop
until the Building Official issues a new permit or grants an extension of
time in accordance with Subsection 2) below. All electrical, plumbing,
and/or mechanical permits associated with a building permit shall expire
concurrently with the building permit.
2) Extension:
a) Except for relocation of structures, a permit holder may submit, before the
expiration date of the building permit, an application to the Building Official
for an extension of time. The application shall be filed no later than one
(1) month in advance of the expiration date. The Building Official may
extend the building permit once, for a period not exceeding one hundred
eighty (180) calendar days, if he/she determines that circumstances
beyond the permit holder’s control prevented completion of the work. All
electrical, plumbing, and/or mechanical permits associated with a building
permit shall be extended to expire concurrently with the building permit.
b) If a permit holder files application for an extension of time before
expiration and in accordance with this Subsection, the existing building
permit shall automatically be extended until the Building Official makes a
decision on the application for an extension.
c) If the building permit expires before an application is submitted for an
extension of time, no extension shall be granted. If the previous permit
holder or any other applicant wants to proceed with the same
development, a new application is required and the application is treated
in all respects as a new application.
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91-O-11
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d) If the Building Official previously approved an extension of time in
accordance with Subsection a), the Building Official may extend the
expiration of the building permit one (1) additional time if he/she finds the
following:
i) There are no significant change(s) in the regulations applicable to
the site since the date the permit was issued;
ii) The additional extension is in the public interest; and
iii) Circumstances beyond the control of the applicant prevented the
authorized work from proceeding.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given
effect without the invalid application or provision, and each invalid provision or invalid
application of this Ordinance is severable.
SECTION 5: This Ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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91-O-11
~5~
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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Page 1 of 5
For City Council meeting of November 28, 2011 Item P3
Business of the City by Motion: Update and Amendment of Redevelopment
Agreement for NSP2 Program
For Action
To: Honorable Mayor and Members of the City Council
Planning & Development Committee
From: Steve Griffin, Director, Community & Economic Development
Dennis Marino, Division Manager, Planning & Zoning
Sarah Flax, Housing & Grants Administrator
Jolene Saul, Housing Development Specialist – NSP2
Subject: Request to Approve Amendment of Redevelopment Agreement for
Neighborhood Stabilization Program 2 and Program Update
Date: November 21, 2011
Recommended Action:
Staff recommends approval of the attached amendment to the redevelopment
agreement (“RDA”) between the City and Brinshore Development, LLC for Phase 2A of
the Neighborhood Stabilization Program 2 (“NSP2”) grant. This amendment covers the
development of the first phase of Emerson Square, the new housing development
located at 1600 Foster Street (former Bishop Freeman site). The original RDA covers
the acquisition and rehabilitation of a minimum of 100 foreclosed or abandoned units of
housing (“Scattered Site Phase”) in Census Tracts 8092 and 8102 and references the
intent to enter into a separate agreement with Brinshore for Emerson Square. This was
necessary because the scattered site program needed to move forward, but essential
sources of financing for Emerson Square had not yet been secured.
Funding Source:
Total project costs for the first phase of Emerson Square are approximately $13 million.
The proposed amendment to the RDA would commit Three Million Eighty-Five
Thousand Dollars ($3,085,000) of City-controlled funds, composed of $2,085,000 in
NSP2, $600,000 of West Evanston TIF, and $400,000 of HOME and/or Affordable
Housing Fund (“AHF”) funds. In addition, the Illinois Housing Development Authority will
fund an additional $8.9 million from Low Income Housing Tax Credits and other
sources. Brinshore will secure the additional $996,000 through other sources.
Memorandum
271
Summary:
The City’s NSP2 $18.15 million grant has two strategies: the acquisition and
rehabilitation of a minimum of 100 foreclosed and abandoned housing units in south
and west Evanston (“Scattered Site Phase”), and the redevelopment of an industrial site
in west Evanston into a New Urbanist development known as Emerson Square. The
scattered site phase was designed to rapidly address decline in these neighborhoods
that were hardest hit by foreclosures and vacancies. The new construction is a
transformative project that would begin implementation of the West Evanston Master
Plan, connect neighborhoods, improve land use and bring an unprecedented level of
investment to an area that historically lagged other parts of the City. The Evanston
NSP2 Program is a joint partnership between the City and Brinshore Development, as
proposed in the application to HUD in July 2009 and the grant agreement signed on
March 11, 2010.
Emerson Square
Emerson Square implements the approximately 70-unit mixed income residential
development proposed for this site in the West Evanston Master Plan (“WEMP”) that
was approved by City Council in May 2007. The Emerson Square development site is
located within the area roughly bounded by Emerson Street, the alley east of Dewey
Avenue, Foster Street and Gilbert Park and Jackson Avenue. The proposed Emerson
Square development would fulfill several goals of the WEMP, including reconnection of
the neighborhood street grid, improved land use, diversity in housing stock and
affordable housing. Affordable housing is also one of the Council priority goals.
Emerson Square was an integral component of the City’s application to HUD for NSP2
funds and is seen as a catalyst for the stabilization and revitalization of West Evanston.
Though that application proposed a 98-unit development, the final award amount
necessitated scaling back and phasing its development. The first phase of Emerson
Square, which is addressed by the amendment to the NSP2 RDA, calls for the
development of 32 units of mixed-income and mixed-tenure housing, a public park and
an extension of Ashland Avenue running north-south through the site. In order to
facilitate the development of Emerson Square, including the commitment of certain
funds, the original redevelopment agreement between the City and Brinshore
Development needs to be amended.
The first phase of Emerson Square, to be located at 1600 Foster (former Bishop
Freeman site), will provide 32 units of rental housing. Of the 32 units, 28 will be
restricted to households earning no more than 60 percent of area median income
(approximately $45,000 for a four-person household). The other four units will be
market-rate. The bedroom mix of the units consists of four one-bedrooms, 18 two-
bedrooms and 10 three-bedrooms. Rents will range from approximately $300 to $1,000
depending on unit type and income level. The project addresses City and Consolidated
Plan goals of expanding affordable rental and larger units for families with children (3
bedrooms, townhomes). Emerson Square will exceed requirements for accessible and
visitable units, addressing the needs of households with one or more disabled
members. Four units each are planned to be accessible and adaptable.
272
Project amenities include an on-site management office from which the scattered site
NSP2 rentals will also be managed; a new public park; community gardens for
residents; energy star appliances; in-unit washer and dryers; and a conference room for
residents.
Total development costs for Emerson Square are estimated to be $13 million, including
environmental remediation. Brinshore has secured an allocation of Low Income Housing
Tax Credits (LIHTC) from the Illinois Housing Development Authority (IHDA) that is
estimated to yield approximately $6.2 million in equity for the project. A summary of
project sources and uses is shown in the table below.
Emerson Square Budget
Sources Uses
City
NSP2 2,085,000$ Acquisition 1,525,000$
TIF 600,000$ Construction (incl. site work) 7,361,000$
HOME 300,000$ Contigency 358,000$
Affordable Housing Fund 100,000$ Professional fees 578,000$
City Total 3,085,000$ Other soft costs 33,000$
Financing Costs 134,000$
Other Interim Costs 420,000$
Low Income Housing Tax Credits 6,211,000$ Escrow Reserves 180,000$
IHDA HOME/IKE Funds 1,998,000$ Developer Fee 1,222,000$
Illinois Affordable Housing Tax Credit 690,000$ En v ironmental 1,170,000$
Private Financing 650,000$
Deferred Developer Fee 128,000$
Affordable Housing Program ‐ Federal Home Loan Bank 100,000$
Additional Developer Financing 119,000$
Other Sources Total 9,896,000$
Total Sources 12,981,000$ Total Uses 12,981,000$
The City’s commitment of local resources, comprising $600,000 in TIF and $100,000
from the Affordable Housing Fund, delivers the local funds proposed in the application
and leverages $2,085,000 in NSP2 funds and $6,211,000 in Low Income Housing Tax
Credits.
The acquisition of the Bishop Freeman site by the City generates equity, which is
included in the project budget, for the project through the Illinois Affordable Housing Tax
Credit (“IAHTC”). IAHTC provides a tax credit of 50 cents on the dollar for the value of a
donation made to a non-profit organization for the purpose of affordable housing
development. The tax credit will be sold to an investor and the proceeds used for
development. This is expected to yield approximately $700,000 in equity for the
Emerson Square development.
The City will acquire the Bishop Freemen site using NSP2 funds and donate it to
Clearbrook, Inc., a non-profit organization thereby generating the IAHTC equity for the
project. Clearbrook will transfer the land to EmSq, LLC, the Illinois limited liability
company that will own the project and in which Brinshore has a majority managing
273
interest. Brinshore is the developer and ongoing manager of the project. Clearbrook, is
an organization that creates innovative opportunities, services and support for people
with disabilities.
The City received a Targeted Brownfield Assessment grant from Illinois EPA to conduct
preliminary soil tests on the sites. These tests confirm that there are contaminants on
the site. The site was recently enrolled in the IEPA’s Site Remediation Program and
environmental consultants are currently working towards obtaining a draft No Further
Remediation (“NFR”) letter from the IEPA which will detail the remediation plan. The
draft NFR also fulfills HUD’s environmental review requirements by confirming an
appropriate remediation plan is in place. The City’s acquisition of the site is conditioned
on the issuance of the draft NFR. Remediation of the contaminants will occur both prior
to and concurrently with construction of Emerson Square. Remediation will also serve a
community-wide benefit as Fleetwood-Jourdain Recreational Center, Gilbert Park,
Family Focus and residential properties are adjacent to or within close proximity of the
site.
AMENDMENT TO THE NSP2 REDEVELOPMENT AGREEMENT
The original RDA, approved by Council on September 13, 2010 and included in this
packet, addresses the Scattered Site Phase of NSP2. That agreement is a detailed
statement of the terms of the partnership between the City of Evanston and Brinshore,
its development partner in the NSP2 program, and the regulations and program
parameters of NSP2. It elaborates on the two previous agreements between the City
and Brinshore: the Letter of Commitment dated July 14, 2009 that was included as a
requirement of the City’s application to HUD and the NSP2 Redevelopment Agreement
Supplementary Letter dated May 25, 2010 that provided guidance for acquisition per the
City’s NSP2 grant agreement with HUD.
This amendment of the RDA, which commits necessary financing for the development
of the first phase of Emerson Square, is attached for Council review and consideration
at the November 28th Planning and Development Committee and City Council meetings.
Legal counsel has reviewed previous drafts of the agreement and its input is reflected in
the enclosed draft. Requirements of the grant and guidance from HUD have also
directed its content and format.
The original RDA committed $14.25 million of NSP2 funds and $600,000 of HOME
funds to the Scattered Site phase of the NSP2 project. The RDA also reflects private
financing obtained by Brinshore. In June 2011, an additional $187,000 of HOME funds
was also committed to the Scattered Site phase. The City’s M/W/EBE and Section 3
goals are detailed in the original RDA and would extend to the Emerson Square
development.
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NSP2 PROGRAM UPDATE
Acquisition
To date, Brinshore Development has 57 properties under site control; site control is
defined as ownership, contract or price agreement. The 57 properties are a mix of
single-family homes, condominium units, and 2- and 3-flat buildings and represent 79
units towards the goal of mitigating the negative effects of 100 units of foreclosed or
abandoned housing.
Construction
To date six units have completed rehabilitation. An additional, 31 units are currently
under construction.
M/W/EBE and Section 3
To date, $2.7 million in construction subcontracts have been awarded. Of that amount,
63 percent have been awarded to M/W/EBEs and 29 percent to Section 3 businesses.
In addition, 68 percent of new hires have been Section 3 residents. This exceeds the
goals established in the RDA for all categories.
Attachments:
Emerson Square Site Plan
First Amendment to Redevelopment Agreement
Original Redevelopment Agreement
275
EMERSON SQUARE SITE PLAN - PHASE 2A276
114324.8
FIRST AMENDMENT TO
REDEVELOPMENT AGREEMENT
by and between
CITY OF EVANSTON, ILLINOIS
And
BRINSHORE DEVELOPMENT, LLC
Regarding:
THE NEIGHBORHOOD STABILIZATION PROGRAM 2 GRANT NUMBER
B-09-LN-IL-0026
__________________________________________
____________, 2011
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2
THIS FIRST AMENDMENT TO REDEVELOPMENT AGREEMENT
(“Amendment”), is made and entered into as of __________, 2011, by and between the City of
Evanston, Illinois, a home rule unit of local government located in Cook County, Illinois (the
“City”), and Brinshore Development, L.L.C., an Illinois limited liability company
(“Developer”).
RECITALS
A. Pursuant to the terms of a Letter of Commitment dated July 14, 2009 between the
City and Developer, the City and Developer partnered to submit an application (ID#803931969)
to the United Sates Department of Housing and Urban Development (“HUD”) for funding under
the Neighborhood Stabilization Program 2 (“NSP Program”).
B. The City and Developer entered into a Supplementary Agreement, dated May 25,
2010.
C. HUD awarded NSP2 Grant Number B-09-LN-IL-0026 to the City on February
11, 2010 in the amount of $18,150,000.00, pursuant to (the “NSP Grant”).
D. The NSP Grant is intended to be used to finance, in part, the following activities:
(i) the acquisition, rehabilitation and/or development, leasing and/or sale of a minimum of 100
single-family, multi-family and condominium units located within census tracts 8092 and 8102
that meet guidelines adopted by HUD and certain other criteria as further set forth in this
Agreement (the “Scattered Site Development” or “Phase 1”) and (ii) the development of the
first phase of an approximately 69-unit, two-phase mixed income, mixed tenure residential
development, consistent with the West Evanston Master Plan and located within the area
roughly bounded by Emerson Street, the alley east of Dewey Avenue, Foster Street and Gilbert
Park and Jackson (“Emerson Square Development” or “Phase 2” collectively the Scattered
Site Development and the Emerson Square Development are referred to herein as the
“Development”).
E. The City and Developer executed that certain Redevelopment Agreement dated as
of September 14, 2010 (the “Agreement”) whereby the City retained Developer to provide
certain development services in connection with the Scattered Site Development.
F. The City and Developer desire to amend the Agreement to provide for the first
phase development of the Emerson Square Development.
G. The Emerson Square Development pursuant to this Amendment, and the
fulfillment generally of the Agreement, as hereby amended, are in the vital and best interests of
the City and the health, safety and welfare of its residents and taxpayers.
NOW THEREFORE, in consideration of the premises set forth above, and the mutual
agreements hereinafter set forth below, it is hereby agreed by and between the parties hereto as
follows:
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1. INCORPORATION OF RECITALS
The representations set forth in the foregoing recitals are material to this Amendment and
are hereby incorporated into and made a part of this Amendment as though they were fully set
forth in this Article 1.
2. EMERSON SQUARE DEVELOPMENT
Developer and the City shall work together to implement the Emerson Square
Development through the acquisition, development and sale or lease of approximately sixty-nine
(69) mixed-tenure, mixed-income housing units, a new street, a park and other site amenities.
The Emerson Square Development will be developed in two phases as further set forth in this
Agreement. The first phase, consisting of thirty (32) units, is referred to as “Phase 2A” and the
second phase, consisting of approximately thirty-seven (37) units is referred to as “Phase 2B.”
Developer and the City intend to proceed currently with acquisition and development of Phase
2A and with certain environmental remediation of a portion of the Phase 2B site commonly
known as 1601 Foster Street, Evanston, Illinois and identified as parcel index numbers 10-13-
210-034-0000 and 10-13-210-035-0000 (the “Robinson Site”). Developer and the City agree to
work together in good faith to identify a mutually agreeable residential program funding sources
for the acquisition and development of Phase 2B.
a. Phase 2A. The first phase of the Emerson Square Development (“Phase 2A”)
will consist of the acquisition of a single 2.34 acre parcel (the “Phase 2A Site”),
commonly known as the Bishop Freeman site (1600 West Foster Street) and the
development of a thirty-two (32) unit mixed-income rental development, a new
dedicated street, a park and related site improvements. The location of the Phase 2A Site
is depicted on Exhibit A, attached hereto.
i. Phase 2A Ownership Structure. EmSq, LLC, an Illinois limited
liability company (“EmSq”), has been created to acquire and redevelop the Phase
2A Site. Developer controls EmSq, through its managing member, Brinshore,
Inc., an Illinois corporation. EmSq intends to develop Phase 2A utilizing Low
Income Housing Tax Credits (“LIHTC”) allocated by the Illinois Housing
Development Authority (“IHDA”) in addition to Phase 2A Funds (as hereinafter
defined) from the City and other funding sources identified by Developer. EmSq
received a reservation of LIHTC from IHDA on August 19, 2011.
ii. Acquisition. Developer holds an option to purchase the Phase 2A
Site pursuant to that certain Agreement by and between Developer and Bishop
Freeman Co. dated March 8, 2010 (the “Option Agreement”). The City agrees
to accept an assignment of the Option Agreement and to close on the Option
Agreement and acquire title to the Phase 2A Site within sixty (60) days after
obtaining a draft No Further Remediation (“NFR”) letter from the Illinois
Environmental Protection Agency (“IEPA”) with respect to the Bishop Freeman
and Robinson sites. Acquisition is conditioned on obtaining a draft NFR letter
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and the commitment of sufficient funds to remediate the impacted portions of the
Bishop Freeman and Robinson sites and develop the Bishop Freeman site. The
City agrees to purchase the Phase 2A Site for a purchase price not to exceed
$1,525,000.00 using a portion of the Phase 2A Funds (as hereinafter defined) or
other funds. At the closing of the Phase 2A Site, the City will reimburse
Developer for any amounts paid by Developer prior to the closing that are
credited against the purchase price at closing (such as the option fee). Subsequent
to the City’s acquisition of the Phase 2A Site, the City will donate the Phase 2A
Site to Clearbrook, Inc., an Illinois not-for-profit corporation (“Clearbrook”), so
the City can qualify for and receive Illinois Affordable Housing Tax Credits
(“Donation Tax Credits”). The Phase 2A Site will be reappraised before the
donation and conveyance to Clearbrook in order to determine the appr aised fair
market value of such property for purposes of establishing the amount of available
Donation Tax Credits. The City agrees to donate the Donation Tax Credits
certificates to Clearbrook to facilitate the generation of Donation Tax Credit s
equity. All proceeds from such tax credits will be used to assist in the financing
of the development of Phase 2A and that the proceeds from the sale of the
Donation Tax Credits will be granted, by the City, to Clearbrook or another
acceptable, qualified non-profit entity, which will then either contribute the
Donation Tax Credit certificates or lend the funds to EmSq (“Donation Tax
Credits Loan”). Subsequent to the donation and conveyance to Clearbrook,
Clearbrook will convey title to the property to EmSq along with the proceeds of
the Donation Tax Credits Loan.
iii. Environmental Remediation. Developer will administer and
manage on behalf of the City and engage or contract with consultants and
contractors on behalf of the City for the removal, encapsulation or remediation of
any and all of the following from the Phase 2A Site and the Robinson Site (a)
Hazardous Materials (as defined below), including all asbestos or asbestos
containing material, or polychlorinated biphenyl material, (b) other materials or
substances that require remediation under any applicable law, (c) soil containing
volatile organic compounds, (d) underground storage tanks, and (e) abandoned
utility lines located in or on any portion of the Phase 2A Site which interfere with
the proposed Phase 2A development (collectively the “Remediation”). The City
shall use the Phase 2A Funds remaining after acquisition to pay costs related to
the Remediation including but not limited to cost and expenses related to such
consultants and contractors. Any additional costs after all Phase 2A Funds are
expended will be the Developer’s responsibility. Subsequent to the donation to
Clearbrook, Developer will be responsible for implementing the remedial action
plan on behalf of the City provided that the City shall be obligated to fund the cost
of the Remediation, provided that sufficient funds have been committed for the
cost of the remediation from the Phase 2A funds. For purpose of this Agreement,
(a) “Hazardous Materials” means any pollutants, contaminants or industrial,
toxic, hazardous or extremely hazardous chemicals, wastes, or substances which
are defined, determined, classified or identified as such in any Hazardous
Materials Law or in any judicial or administrative interpretation of any Hazardous
Materials Law, including, without limitation, oil, petroleum, petroleum
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byproducts, friable asbestos, polychlorinated biphenyls and urea formaldehyde
and shall include any other pollutant or contaminant designated as such by
Congress or the United States Environmental Protection Agency (“EPA”) or
defined by any other federal, state or local statute, law, ordinance, code, rule,
regulation, order or decree regulating, relating to, or imposing liability or
standards of conduct concerning any hazardous, toxic or dangerous waste,
substance or material, as now or at any time hereafter in effect and (b)
“Hazardous Materials Laws” means the Comprehensive Environmental
Response, Compensation and Liability Act, 42 U.S.C. Section 9601 et seq.
(“CERCLA”); the Resource Conservation and Recovery Act, 42 U.S.C. Section
6901 et seq. (“RCRA”); the Toxic Substances Control Act, 15 U.S.C. Section
2601 et seq. (“TOSCA”); the Clean Air Act, 42 U.S.C. Section 7401 et seq.; and
the Clean Water Act, 33 U.S.C. Section 1251 et seq. and any so-called
“Superfund” or “Superlien” law; and the Occupational Safety and Health Act, 29
U.S.C. Section 651 et seq. (“OSHA”), as each is from time to time amended and
hereafter in effect.
iv. Phase 2A Funds. The City hereby commits and agrees to provide
the following funds or benefits (“Phase 2A Funds”) for the Emerson Square
Development to EmSq, LLC:
1. Donation Tax Credits certificates, subject to Section 2.a.ii.
2. Two Million Eighty-Five Thousand Dollars $2,085,000.00) in
NSP2 Grant funds. NSP2 Grant funds used in the Emerson Square
Development do not need to be repaid to the City or HUD pursuant
to the NSP loan documents, subject to regulatory compliance and
substantial compliance by Developer with the terms and conditions
of this Agreement.
3. One Million Dollars ($1,000,000.00) from City HOME funds, Tax
Increment Financing (“TIF”) proceeds and City Affordable
Housing Funds (“AHF”). Specifically, $600,000 in TIF Funds and
$400,000 in City HOME and/or AHF funds. In the event the City
obtains additional financing sources to replace the committed
HOME, TIF or AHF funds, the City may reduce its HOME, TIF or
AHFcommitments in the amount of such replacement financing.
HOME, TIF or AHF funds used in the Emerson Square
Development do not need to be repaid, subject to regulatory
compliance and substantial compliance by Developer with the
terms and conditions of this Agreement.
Expenditure of Phase 2A funds must follow all relevant program regulations and
guidelines including timing requirements.
b. Engagement of Developer. Subject to the terms and conditions of this
Agreement, the City hereby selects Developer as the developer of the Emerson Square
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Development and Developer accepts such appointment as the developer of the Emerson
Square Development. The City agrees to work exclusively with Developer to implement
Phase 2A of the Emerson Square Development for a period of four (4) years from the
date of this Amendment.
c. Entitlements. The City agrees to process any required entitlements needed for
the approval of the Emerson Square Development in a timely manner. Furthermore, the
City agrees to support the Emerson Square Development in community meetings,
funding applications, and other similar situations.
d. Plans. Developer shall present the Phase 2A design plans and specifications
to the City for its approval, which shall not be unreasonably withheld.
e. Public Improvements. Phase 2A will include the construction and dedication
of a new public street (including sewer and water improvements) and a new public park
to be paid for using Phase 2A Funds and other project sources. Developer will be
responsible for the construction and financing of the new public street to City of
Evanston standards. Upon completion of such construction, the City will accept a
dedication of the street. Developer will also be responsible for the construction and
financing of the public park in Phase 2A. Developer agrees to dedicate and the City
agrees to accept a dedication of the public park. Developer will also be responsible for
obtaining, if required, an NFR letter from IEPA with respect to the public park. The City
and Developer will negotiate in good faith to determine responsibility for the construction
of the public park in Phase 2B. The City shall have the right to approve plans and
specifications of public improvements in advance of construction and have the right to
inspect public improvements prior to dedication.
f. Condemnation. To the extent allowable under the NSP2 Grant, the City
agrees to consider using its power of eminent domain if necessary to acquire any property
in Phase 2A required for the Emerson Square Development.
g. Developer Arranged Financing. Developer will use reasonable efforts to
arrange for financing for Phase 2A costs and expenses in excess of the Phase 2A Funds
provided by the City.
3. BREAKUP PROVISION. If the City decides not to proceed with the Phase 2A
development and prior to such decision the Developer has undertaken any pre-
development activities related to such phase, then the City agrees to reimburse Developer
for third party expenses up to $300,000 incurred by Developer with respect to any pre-
development activity related to Phase 2A. If the Developer is unable to secure funds
sufficient to finance the development, the City shall have the right to unilaterally
terminate this Agreement solely with respect to Phase 2A, and the City shall not be
responsible for any third party expenses incurred by Developer with respect to Phase 2A.
Notwithstanding the foregoing, after the Reservation Agreement is executed between
EmSq, LLC and IHDA for the Phase 2A development, this Agreement cannot be
terminated for that particular phase.
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4. MISCELANEOUS PROVISIONS
a. Except as specifically amended herein, all of the terms, covenants,
representations, warranties, conditions and stipulations contained in the Agreement are
ratified and confirmed in all respects and shall continue to apply with full force and
effect.
b. Capitalized terms used but not defined herein shall have the meanings
ascribed thereto in the Agreement.
c. The roles and responsibilities of the City and Developer with respect to
this Amendment are set forth above. The City and Developer agree to undertake their
respective roles and responsibilities and further agree to work together and cooperate in
good faith to implement the provisions of this Amendment with respect to the Emerson
Square Development.
d. This Amendment may be executed in several counterparts, each of which
shall be deemed an original but all of which shall constitute one and the same instrument.
e. A facsimile signature shall be deemed an original signature.
f. This Amendment shall inure to the benefit of and be binding upon the
parties hereto and their respective successors and assigns.
[Signatures on following page]
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IN WITNESS WHEREOF this Agreement has been duly authorized and approved by
the City Council of the City of Evanston, Cook County, Illinois, and duly authorized, approved
and executed by Brinshore Development, L.L.C. as of the date and year first above set forth.
I. DEVELOPER: CITY OF EVANSTON
Brinshore Development, L.L.C., an
Illinois limited liability company
By: ___________________, By:
Its Managing Member City Manager
By:
Its:
II. ATTEST
CITY CLERK
Exhibits
Exhibit A Phase 2A Land
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EXHIBIT A
Phase 2A Land
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Page 1 of 1
For City Council meeting of November 28, 2011 Item P4
Business of the City by Motion: Appointment of Mayoral Committee to Consider
Ordinance 38-O-11, Licensing of Rental Dwelling Units
For Action
To: Honorable Mayor and Members of the City Council
Members of the Planning & Development Committee
From: Steve Griffin, Director of Community & Economic Development
Jeff Murphy, Manager, Building & Inspection Services Division
Subject: Ordinance 38-O-11: Licensing of Rental Dwelling Units
Date: November 21, 2011
Recommended Action:
The Planning and Development Committee recommended at its November 14,, 2011
meeting that a mayoral-appointed committee be established to review the proposed
ordinance for the licensing of rental dwelling units. The committee also recommended
that a date certain time be established for committee to review and provide
recommendations on proposed Ordinance 38-O-11. Such a committee would be
chaired by an Alderman and could be composed of individuals of affected
neighborhoods and community groups such as:
• Neighborhood citizens (i.e. Fireman’s Park, Brummel Park, Downtown)
• Northshore Realtors Association
• Northwestern University (student representative & staff or faculty)
Legislative History:
The attached proposed ordinance was a discussed item at the July 25, 2011 Planning
and Development committee meeting and was brought back for further discussion at the
October 10 and November 14, 2011 Planning and Development meetings.
Attachments:
Proposed Ordinance 38-O-11
Staff memo and attachments introduced at the November 14, 2011 Planning and
Development Committee
Memorandum
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Page 1 of 2
For Planning & Development Committee meeting of November 14, 2011 Item P3
Ordinance 38-O-11: Licensing of Rental Dwelling Units
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Planning & Development Committee
From: Steve Griffin, Director of Community & Economic Development
Jeff Murphy, Manager, Building & Inspection Services Division
Subject: Ordinance 38-O-11: Licensing of Rental Dwelling Units
Date: November 11, 2011
Recommended Action:
Staff recommends the adoption of proposed Ordinance 38-O-11 regarding Licensing of
Rental Dwelling Units amending Title 5, Chapter 8 of the City Code to be effective July
1, 2012. The proposed ordinance was a discussion item at the July 25 Planning and
Development committee meeting and was brought back for further discussion on
October 10, 2011.
Funding Source:
n/a
Summary:
The Housing Code Compliance Inspection Program is designed to systematically
evaluate Evanston’s rental housing stock and address deterioration through
enforcement of municipal ordinances including the 2003 International Property
Maintenance Code as amended and adopted by the City of Evanston. In addition to
addressing property deterioration, life/safety code violations are a concern for the
inspector’s and time lines for compliance are expedited. Property Maintenance
Inspectors from the Building & Inspection Services Division experienced another year of
increased demand for services due to increasing financial challenges within the housing
market.
The City of Evanston has 13,486 rental dwelling units located within 2426 multi-family
buildings and the number is increasing as investors turn away from condominium
conversions to serve the re-emerging rental housing market. The ongoing economic
crisis has placed a larger demand on inspection staff as Property Maintenance
Inspectors address deterioration and urban blight as it encroaches on our
Memorandum
332
Page 2 of 2
neighborhoods and housing stock due to the large the number of foreclosures in the
City.
The cost of the Housing Code Compliance Program in fiscal year 2010/11 was
$603,408.00. This was offset by a Community Development Block Grant (CDBG) in the
amount of $425,000.00 and the collection of $70,340 in Rental Building Registration
fees. The proposed legislation replaces the Rental Building Registration Ordinance.
Owner occupants of two dwelling unit buildings often seek exemptions from the
registration fees. The time it takes to investigate and process a waiver request takes
staff away from other critical tasks such as processing violation notices and scheduling
inspections. Of the 1670 two dwelling unit buildings in the City, staff estimates 1100 are
owner occupied. The remaining buildings are investor owned properties. Ordinance 38-
O-11 exempts owner occupied two flats from fees.
Staff does not have an effective means to address reoccurring problems other then
imposing fines through a time consuming Administrative Hearings process. Staff also
recognizes that chronic problems most often occur in investor owned rental properties.
Chronically overcrowded rental dwelling units are not typically found in owner occupied
two flats.
By joining other communities with a Rental Dwelling Unit Licensing ordinance we hope
to achieve the following goals:
1. A means to solve chronic problems in rental dwelling units which have a long
history of code violations through the use of license revocation for non
compliance on egregious code violations .
2. Become less reliant on federal funding to operate our Housing Code Compliance
Program.
3. Remove the financial burden of invoicing owners who have one additional rental
unit and subsequently redirecting staff time to more urgent tasks.
Attachments:
Ordinance 38-O-11
333
10/27/2011
10/3/2011
6/16/2011
38383838----OOOO----11111111
A N ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
A mending Title 5, Chapter 8 of the City CodeAmending Title 5, Chapter 8 of the City CodeAmending Title 5, Chapter 8 of the City CodeAmending Title 5, Chapter 8 of the City Code
to Require the Licensing of Rental Dwelling Unitsto Require the Licensing of Rental Dwelling Unitsto Require the Licensing of Rental Dwelling Unitsto Require the Licensing of Rental Dwelling Units
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970
states that, generally, “a home rule unit may exercise any power and perform any
function pertaining to its government and affairs including, but not limited to, the
power… to license”; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, the Illinois Municipal Code states that “the corporate
authorities of each municipality may fix the amount, terms, and manner of issuing and
revoking licenses” (65 ILCS 5/11-60-1); and
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WHEREAS, pursuant to its home rule authority, the City has adopted, as
part of the Evanston City Code of 1979, as amended (“City Code”), by reference, the
2003 International Property Maintenance Code, 2003 International Building Code, 2003
International Residential Code, 2003 International Plumbing Code, 2005 National
Electrical Code, 2003 International Mechanical Code, 2003 International Fire Code, and
the 2003 National Fire Protection Association 101, Life Safety Code; and
WHEREAS, the City equally enforces the aforementioned codes against
lodging establishments and rental dwelling units alike City-wide; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City licenses lodging establishments, including boarding houses, dormitories,
fraternity houses, furnished rooming houses, hotels, lodging houses, private clubs,
retirement hotels, rooming houses, and sorority houses; and
WHEREAS, at present, the City does not license businesses or individuals
who own and manage residential property for the purpose of renting rental dwelling
units in return for compensation,; and
WHEREAS, licenses are not fundamental rights subject to substantive
due process, but property rights subject to the established rational basis analysis of
economic regulation (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d
1124); and
WHEREAS, it is well-settled law in Illinois that it is within the power of
municipalities to license rental dwelling units (see Oak Park Trust & Savings Bank v.
Village of Mount Prospect,181 Ill.App.3d); and
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WHEREAS, a survey of the members of the Illinois Association of Code
Enforcement, conducted during the week of October 17, 2011, found seventeen (17)
municipalities that license rental dwelling units, a list of which is attached to this
Ordinance 38-O-11 as Exhibit A and incorporated herein by reference; and
WHEREAS, on July 25, October 10, and November 28, 2011, the Planning
and Development Committee (“P&D Committee”) of the City Council held meetings, in
compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), to
consider the licensing of rental dwelling units, received exhaustive input from the public
regarding the same, and ultimately recommended approval thereof by the City Council;
and
WHEREAS, on November 28 and December 12, 2011, the City Council
held meetings, in compliance with the provisions of the Illinois Open Meetings Act,
considered the recommendation of the P&D Committee, received additional input from
the public, and adopted said recommendation; and
WHEREAS, the City Council has determined that there is a compelling
governmental interest in licensing rental dwelling units in order to protect the health,
safety, and welfare of City residents; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n, supra),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Title 5, Chapter 8 of the City Code is hereby deleted in its
entirety and replaced with the following, titled “Licensing of Rental Dwelling Units”:
5-8-1: PURPOSE:
The purpose of this Chapter is to promote the public health, safety, and welfare by
requiring the licensing of all rental dwelling units within the City of Evanston.
5-8-2: DEFINITIONS:
For the purposes of administering this Chapter, these definitions shall apply:
DIRECTOR: The Director of the City of Evanston Community & Economic
Development Department or his or her designee.
UNIT: Shall have the same definition as “dwelling unit” in Section 6-18-3 of this Code.
OWNER: Any person, agent, operator, firm or corporation having a legal or equitable
interest in real property; or recorded in the official records of the state, county, or
municipality as holding the title to the real property; or otherwise having control of the
real property, including the guardian of any such person, or the executor or
administrator of the estate of any such person. Throughout this Chapter, the singular
shall include the plural.
5-8-3: LICENSE REQUIRED; LICENSES NON-TRANSFERABLE:
(A) License Required: It shall be unlawful for any person to rent or offer for rent any
Unit, located within the City, for which there is no current and valid license issued
pursuant to the terms of this Chapter. Notwithstanding the foregoing, no license
shall be required for:
1. Owner-occupied Units;
2. Units located in Two-Family Dwellings, as defined in Section 6-18-3 of this
Code, when one (1) Unit therein is Owner-occupied;
3. Units that are neither occupied nor for rent, such as those registered as
Vacant Buildings pursuant to Title 4, Chapter 20 of this Code;
4. Lodging rooms or rooming units as defined in Section 6-18-3 of this Code
and/or governed by Title 5, Chapter 2 of this Code;
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5. Units licensed and inspected by the State of Illinois or the Federal
Government, including, but not limited to, nursing homes, retirement
centers, rest homes; and/or
6. Units owned by governmental agencies or public housing authorities.
(B) Licenses Non-Transferable: No license shall be transferred to another Unit.
5-8-4: LICENSE APPLICATIONS; FEES; AMENDMENTS; EXPIRATION:
(A) License Applications: Every Owner who applies for a license to rent a Unit, a
renewal of such a license, or an amendment to such a license, shall file with the
City, no later than December 31 of each year and on a form generated and
provided by the Director, a written and signed application, which he/she certifies
is true and correct. Every such application shall contain information including,
but not limited to, the following:
1. The name, street address, telephone number, and e-mail address of: each
Owner of the Unit; and/or a responsible partner or officer if the Owner is a
partnership or voluntary unincorporated association; and/or the registered
agent if the Owner is a corporation or limited liability company;
2. The name, street address, telephone number, and e-mail address of a
natural person twenty-one (21) years of age or older, designated by the
Owner as the authorized agent for receiving notices of City Code
violations and for receiving process, in any court proceeding or
administrative enforcement proceeding, on behalf of such Owner in
connection with the enforcement of the City Code. Notwithstanding the
foregoing, this person may be between eighteen (18) and twenty-one (21)
years of age provided that the license application includes proof that said
person has a valid realtor’s license issued pursuant to the Illinois Real
Estate License Act, 225 ILCS 454-1-1 et seq., as amended. This person
must maintain an office and/or reside in Cook County, Illinois. An Owner
who is a natural person and who meets the requirements of this
Subsection may designate him/herself as agent;
3. The name, street address, telephone number, and e-mail address of the
Owner’s agent for the purpose of managing, controlling or collecting rents,
and any other person who is not an Owner but who controls such rental
Unit, if any;
4. The name, street address, and telephone number of each company that
provides an insurance policy for the rental Unit;
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5. The street address and property index number(s) of the property whereon
the rental Unit is located.
6. A floor plan of the rental Unit that indicates the square footage and
intended purpose of each room.
7. A statement that the Owner is aware of and shall comply with the portions
of the City Code applicable to the business of offering Unit(s) for rent.
(B) License Fees: The Owner of a rental Unit shall pay an annual license fee of
twenty-six dollars ($26.00) for each such Unit when he/she files a license
application or renewal. The fee shall not be prorated. Failure to pay the annual
fee for any such license within six (6) weeks of license expiration shall result in
an additional late charge of thirty percent (30%).
(C) Refusal to Issue License: The City may refuse to issue a license for any Unit
that suffers from any cause for revocation set forth in Section 8 of this Chapter
and/or if the application for such a Unit indicates that such a violation exists (e.g.,
the submitted floor plan indicates insufficient means of egress). The City
reserves the right to inspect any Unit before issuing a license for said Unit.
(D) License Amendments: Whenever there is a change in the required information
for a license application the Owner shall, within twenty (20) days of such change,
apply for an amendment to the license for said Unit. There shall be no additional
fee for filing a license amendment.
(E) License Expiration: All Each licenses shall automatically expire on December
31 of each one (1) year after its date of issuance.
5-8-5: INSPECTIONS:
(A) The City shall inspect all rental Units no less than once every four (4) years. The
City shall provide notice to the Owner of a rental Unit, and/or the Owner’s local
agent, of upcoming inspections via First Class U.S. Mail, sent at least twenty-one
(21) days before said inspection.
(B) When an inspection of a rental Unit reveals any violations of the City Code, the
Director shall establish a compliance schedule. In establishing a compliance
schedule, the Director shall determine the minimum time reasonably necessary
to correct the violations based upon the number and severity of the violations.
The Director shall send notice, via First Class U.S. mail, to the property Owner or
his/her local agent at the address provided on the most recent license
application. Said notice shall include the following:
1. Description of the relevant Unit, sufficient for identification;
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2. A list of the violations of the City Code;
3. The possible penalties for said violations; and
4. The date upon which the licensing re-inspection shall occur.
(C) The City shall perform a licensing re-inspection of the rental Unit at the end of the
compliance schedule.
(D) The Owner of the rental Unit or his/her local agent shall correct all City Code
violations cited in the aforementioned notice by the end of the compliance
schedule. If the Owner or his/her local agent fails to make such corrections, the
Owner may be adjudged liable for said Code violations and the license for said
Unit shall be subject to revocation pursuant to the terms of this Chapter.
5-8-6: POSTING OF LICENSE REQUIRED:
It shall be unlawful for any Owner of a rental Unit within the City to fail to post the
license for said Unit, issued according to the terms of this Chapter, or a true copy
thereof, conspicuously upon the premises wherein said Unit is located.
5-8-7: PENALTIES:
(A) Any person found liable for renting or offering for rent any Unit, located within the
City, for which there is no current and valid license issued pursuant to the terms
of this Chapter, shall be fined five hundred dollars ($500.00) for the first offense,
one thousand dollars ($1000.00) for the second offense in any one (1)-year
period, and two thousand five hundred dollars ($2,500.00) for the third and any
subsequent offense in any one (1)-year period. A separate offense shall be
deemed committed each day during which a violation occurs or continues.
(B) Any person found liable for failing to amend a license as required by this Chapter
and/or submitting false information on a license application, license renewal,
and/or a license amendment filed pursuant to this Chapter, shall be fined one
hundred dollars ($100.00) for the first offense, two hundred fifty dollars ($250.00)
for the second offense in any one (1)-year period, and five hundred dollars
($500.00) for the third and any subsequent offense in any one (1)-year period.
Each day that such information remains uncorrected by the owner(s) shall
constitute a separate and distinct offense.
(C) Any person found liable for failing to post a license as required by this Chapter
shall be fined one hundred dollars ($100.00). A separate offense shall be
deemed committed each day during which a violation occurs or continues.
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(C D) Any fines shall be debts due and owing to the City that the City may collect by
any means allowed by law, including, but not limited to, filing a lien against the
Unit or the premises wherein said Unit is located.
5-8-8: REVOCATION; REVOCATION PROCEDURES:
(A) The Director may revoke a license issued pursuant to the terms of this Chapter
for any of the following reasons:
1. If the Owner of the relevant rental Unit or his/her local agent violates any
of the terms of this Chapter;
2. If the rental Unit or its use suffers from and/or creates any violations of the
following portions of the City Code: Title 4, “Building Regulations;” Title 5,
“Housing Regulations;” Title 6, “Zoning,” including, but not limited to,
occupancy by more than three (3) unrelated persons living together as a
single housekeeping unit; Title 8, “Health and Sanitation;”
3. If the Owner of the relevant rental Unit or his/her local agent is deemed to
have maintained a Nuisance Premises in the Unit or on the premises
wherein said Unit is located, in violation of Section 9-5-4 of the City Code;
4. If, pursuant to Title 4, Chapter 20 of the City Code, the Director deems the
rental Unit, or the premises wherein the Unit is located, to be a Vacant
Building, as defined therein; and/or
5. If the City or other governmental agency condemns the rental Unit or the
premises wherein the Unit is located.
(B) Not less than three (3) business days prior to revoking a license issued pursuant
to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a
notice of revocation hearing to the Owner or his/her authorized agent at the
address provided on the most recent license application. Notice shall be
sufficient if sent to the address of the authorized agent indicated on the license
application. Said notice shall include the following:
1. Description of the relevant Unit, sufficient for identification;
2. A statement that the license for said Unit is subject to revocation;
3. A statement of the reasons for the revocation;
4. The date and time upon which a revocation hearing shall occur; and
5. The location for said revocation hearing.
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(C) Hearings shall be conducted by the City Manager in accordance with procedures
drafted by the Corporation Counsel.
(D) Within ten (10) business days after the close of the hearing, the City Manager
shall issue a written decision that shall constitute a final determination for
purposes of judicial review pursuant to the Illinois Administrative Review Law,
735 ILCS 5/3-101 et seq., as amended. In reaching a decision, the City Manager
may consider any of the following:
1. The nature of the violation.
2. The nature and extent of the harm caused by the licensee's action or
failure to act.
3. The factual situation and circumstances surrounding the violation.
4. Whether or not the action or failure to act was willful.
5. The record of the licensee with respect to violations.
(E) The Director shall not reinstate a license for a rental Unit that has been revoked
pursuant to the terms of this Chapter. The Owner of such a Unit or his/her local
agent must apply for a new license for said Unit pursuant to Section 4 of this
Chapter. The Director shall not issue a new license for the rental Unit until a City
inspection of the Unit reveals no violations of the City Code. If the license was
revoked due to over-occupancy and/or violation(s) of Section 9-5-4 of the City
Code, the Director shall not issue a new license for the rental Unit until at least
one hundred eighty (180) days have elapsed since the date of revocation.
5-8-9: ENFORCEMENT:
(A) The City may enforce the terms of this Chapter by any lawful means, including,
but not limited to, proceedings in the City’s Division of Administrative Hearings or
the Circuit Court of Cook County.
(B) The Director may refuse to issue any permit(s) required by the City Code for any
construction, alteration, installation, razing or other work done in or on any rental
Unit, or the premises wherein said Unit is located, or any certificate of occupancy
required by the City Code for such a Unit or the premises wherein said Unit is
located, unless the Owner or other applicant for such permit(s) and/or
certificate(s) presents a current and valid license for every such Unit.
(C) The City Clerk shall issue no real estate transfer tax stamps for a transfer
affecting the premises wherein any rental Unit(s) is/are located unless the grantor
or seller presents a current and valid license for every such Unit.
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(D) Records kept by the City for the purposes of enforcing the terms of this Chapter
shall constitute evidence in the courts of the State of Illinois with regards to any
action filed pursuant to the City’s Residential Landlord and Tenant Ordinance, as
set forth in Title 5, Chapter 3 of this Code.
5-8-10: SEVERABILITY:
That if any provision of this Chapter or application thereof to any person or
circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect
other provisions or applications of this Chapter that can be given effect without the
invalid application or provision, and each invalid provision or invalid application of this
Chapter is severable.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This ordinance shall be in full force and effect from and on
July 1, 2012, after its passage, approval, and publication in the manner provided by law.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
Illinois Municipalities Known to
License Rental Dwellings
Aurora
Batavia
Carpentersville
Des Plaines
Elmwood Park
Glendale Heights
Hanover Park
Midlothian
Mount Prospect
Oak Park
Rolling Meadows
Round Lake Beach
Streamwood
Waukegan
West Chicago
Westmont
Woodridge
344
For City Council meeting of November 28, 2011 Item P5
Ordinance 97-O-11: Special Use for a Type 2 Restaurant at 724 Clark Street
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Manager of Planning and Zoning Division
Subject: Ordinance 97-O-11 Granting a Special Use for a Type 2 Restaurant at
724 Clark Street in the D2 Downtown Retail Core Zoning District
Date: November 4, 2011
Recommended Action
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 97-
O-11, granting a special use permit for the operation of a Type 2 restaurant at 724 Clark
Street with the suggested conditions on employee parking and store hours. The proposed
operator of the site currently operates the Subway at 1133 Emerson Street. There have
been no property maintenance citations at this location. This ordinance was introduced at
the November 14, 2011 City Council meeting.
Summary
Suhas Patel, on behalf of Helen James Limited Partnership owner, applies for a special
use permit at 724 Clark Street to operate a Type 2 restaurant, “Subway”. The proposed
restaurant would operate as follows:
• Products Offered: Standard Subway Menu
• Hours of Operation: Seven Days a Week, 7AM-11PM
• Deliveries: Two per week via alley
• Employment: 8-12 in total, max of six at one time, full-time manager on site
• Floor Plan: Seating for 30 dine-in patrons
The Zoning Board of Appeals recommends the following conditions:
• That development of the property be in compliance with documents on file and
testimony before the ZBA;
• That the applicant adhere to the City’s litter and garbage collection plans;
• Employees would park in an off-street parking facility and not on Clark Street or
Sherman Avenue; and
• That the store hours be limited from 6AM until midnight five days a week.
Memorandum
345
Legislative History
October 18, 2011: The ZBA voted 5-0 to recommend approval with conditions of the
requested special use permit.
Attachments
Ordinance 97-O-11
ZBA Staff Report
ZBA Findings Letter
346
10/28/2011
97-O-11
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant
Located at 724 Clark Street in the
D2 Downtown Retail Core Zoning District
(“Subway”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on October 18,
2011, pursuant to proper notice, to consider case no. 11ZMJV-0068, an application filed
by Suhas Patel, lessee of the property legally described in Exhibit A, attached hereto
and incorporated herein by reference, commonly known as 724 Clark Street (the
“Subject Property”) and located in the D2 Downtown Retail Core Zoning District, for a
Special Use Permit to establish, pursuant to Subsection 6-11-3-4 of Title 6 of the
Evanston City Code, 1979, as amended (“the Zoning Ordinance”), a Type 2 Restaurant,
“Subway,” on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of November 14, 2011, the Planning and
Development Committee of the City Council (“P&D Committee”) considered and
adopted the ZBA’s record and findings and recommended City Council approval
thereof; and
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WHEREAS, at its meeting of November 28, 2011, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and made
a part hereof.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 11ZMJV-
0068.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the grant of a Special Use
Permit, violation of any of which shall constitute grounds for revocation thereof pursuant
to Subsection 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter
Collection Plan that requires the policing of an area located within a radius of two
hundred fifty feet (250’) of the Subject Property. The Applicant shall police this
area at least once every three (3) hours during the hours the Special Use is in
operation and shall keep it free of all litter, from any source. For the purpose of
this ordinance, “litter” shall include, but is not limited to: food, food waste, and
beverages; solid waste, including paper, wrappings, containers, cardboard,
napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and
similar materials; animal waste and dead animals; yard clippings and leaves; and
all other waste materials which, if thrown or deposited as herein prohibited, may
create a danger to public health, safety, or welfare.
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C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property
shall provide and maintain, on the Subject Property, exterior litter receptacles, in
sufficient number and type, and with collections therefrom of sufficient number
and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter
emanating from operation of the Special Use authorized hereby. Litter shall be
collected no less than three (3) times per week, including collections on Sundays
as necessary, in the City’s judgment, to comply with this condition. All litter
receptacles shall be maintained in a clean condition with tight-fitting lids, and
shall be placed on Code-compliant surfaces. The owner of the Subject Property
shall provide adequate space at the rear of and on the Subject Property to
accommodate the litter receptacles and collections required. Within seven (7)
days of written notice from the City to do so, the Applicant and/or the owner of
the Subject Property shall modify the number of litter receptacles and/or the
number of collections therefrom, as directed by the City.
D. Hours of Operation: The Applicant shall not operate the Type 2 Restaurant
authorized by this ordinance between midnight and 6:00 a.m. on any day.
E. Employee Parking: When driving to work at the Type 2 Restaurant authorized
by this ordinance, the Applicant and its employees shall park only in an off-street
parking facility.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: Before it may operate the Special Use authorized by the
terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
349
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SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 9: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
350
97-O-11
~5~
EXHIBIT A
LEGAL DESCRIPTION
THE EAST 60 FEET OF LOT 9 AND ALL OF LOT 10 IN BLOCK 16, IN VILLAGE OF EVANSTON, A
SUBDIVISION OF PARTS OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13 EAST AND SECTION
7, 18 AND 19, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS.
PIN: 11-18-127-013-0000
COMMONLY KNOWN AS: 724 Clark Street, Evanston, Illinois.
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355
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359
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361
362
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367
368
For City Council meeting of November 28, 2011 Item P6
Ordinance 99-O-11 Special Use for Automobile Body Repair Shop at 1961 Dempster
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Manager of Planning and Zoning Division
Subject: Ordinance 99-O-11 Granting a Special Use for an Automobile Body Repair
Shop at 1961 Dempster Street in the C2 Commercial Zoning District
Date: November 4, 2011
Recommended Action
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 99-O-
11, granting a special use permit for the operation of an Automobile Body Repair Shop at
1961 Dempster Street. This ordinance was introduced at the November 14, 2011 City
Council meeting.
Summary
A1Autocare currently operates an automobile service repair at 1961 Dempster with five bays
available for car repair. The applicant proposes to transform one of the bays into one used
for automobile body repair. This requires a special use permit.
A1Autocare is set among a variety of auto-oriented businesses including car washes, car-
rentals and fast food drive-throughs. The nearest residential district is to the east of Dodge
Avenue. A1Autocare is set back 300 feet from Dodge Avenue. Cars to be worked on at
A1Autocare that are stored outside are shielded from street views due to being placed
behind the building.
The Zoning Board of Appeals recommends the following conditions:
• That development of the property be in compliance with documents on file and
testimony before the ZBA;
• That no delivery of damaged cars occur outside operating hours;
• That no damaged cars are stored outside of standard operating hours; and
• That the proposal complies with all federal, state and municipal regulations pertaining to
hazard and disposable materials.
Memorandum
369
Legislative History
October 18, 2011: The ZBA voted 5-0 to recommend approval with conditions of the
requested special use permit.
Attachments
Ordinance 99-O-11
Context Map
Floor Plan
ZBA Staff Report
ZBA Findings Letter
370
11/9/2011
99-O-11
AN ORDINANCE
Granting a Special Use Permit for
an Automobile Body Repair Establishment
Located at 1961 Dempster Street in the
C2 Commercial Zoning District
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on October 18,
2011, pursuant to proper notice, to consider case no. 11ZMJV-0064, an application filed
by Marek Drozd, lessee of the property legally described in Exhibit A, attached hereto
and incorporated herein by reference, commonly known as 1961 Dempster Street (the
“Subject Property”) and located in the C2 Commercial Zoning District, for a Special Use
Permit to establish, pursuant to Subsection 6-10-4-3 of Title 6 of the Evanston City
Code, 1979, as amended (the “Zoning Ordinance”), an Automobile Body Repair
Establishment on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
an Automobile Body Repair Establishment met the standards for Special Uses in Section
6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of November 14, 2011, the Planning and
Development Committee of the City Council (“P&D Committee”) considered and
adopted the ZBA’s record and findings and recommended City Council approval
thereof; and
371
99-O-11
~2~
WHEREAS, at its meeting of November 28, 2011, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and made
a part hereof.
SECTION 2: The City Council hereby approves the Special Use Permit
for an Automobile Body Repair Establishment on the Subject Property as applied for in
case no. 11ZMJV-0064.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the grant of a Special Use
Permit, violation of any of which shall constitute grounds for revocation thereof pursuant
to Subsection 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Hours of Operation and Vehicle Deliveries: The Applicant shall neither
operate the Automobile Body Repair Establishment nor accept deliveries of
vehicles thereto except between 9:00 a.m. and 6:00 p.m. on any day.
C. No Overnight Vehicle Storage Outdoors: The Applicant shall store all
vehicles, left for repairs at the Automobile Body Repair Establishment, inside said
establishment between 6:00 p.m. and 9:00 a.m. every day.
D. Hazardous Material Disposal: While operating the Automobile Body Repair
Establishment authorized by the terms of this ordinance, the Applicant shall
comply with all applicable environmental laws, rules, and regulations regarding
the disposal of hazardous materials.
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~3~
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: Before it may operate the Special Use authorized by the
terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 9: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
373
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~4~
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
374
99-O-11
~5~
EXHIBIT A
LEGAL DESCRIPTION
375
99-O-11
~6~
376
99-O-11
~7~
PIN: 10-13-322-042-0000
COMMONLY KNOWN AS: 1961 Dempster Street, Evanston, Illinois.
377
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385
386
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391
392
For the City Council Meeting of November 28, 2011 Item H1
Ordinance 92-O-11: Amending Title 8, Chapter 16, “Marijuana”
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Godwin B. Chen, ICMA Fellow
Subject: An Ordinance Amending Title 8, Chapter 16, “Marijuana”
Date: November 21, 2011
Recommended Action:
Mayor Tisdahl recommends adoption of Ordinance 92-O-11. At the November 7, 2011
Human Services Committee meeting, Committee members requested additional
information and proposed revisions to Ordinance 92-O-11. This ordinance was
introduced at the November 14, 2011 City Council meeting. A new map indicating
arrests from 2009 through November 13, 2011 is included.
Funding Source:
N/A
Executive Summary
Ordinance 92-O-11 amends Title 8, Chapter 16, “Marijuana.” The amendment directs all
persons accused of possessing cannabis in an amount not greater than ten grams (10
g) to appear before the City’s Division of Administrative Hearings for an administrative
adjudication hearing. The proposed amendment includes a definition of cannabis that
matches the definition in the state Cannabis Control Act, and clarification that
possession of felonious amounts of cannabis and delivery of cannabis on school
grounds are outside the ordinance’s jurisdiction. The ordinance replaces the current
Chapter 16, however, the amendment does not legalize possession of cannabis in any
amount within the City, nor does it alter amounts within the City Code’s scope or
penalties in the form of monetary fines.
Discussion
Ordinance 92-O-11 amends Title 8, Chapter 16, “Marijuana” to direct all persons
accused of possessing cannabis in the amount of not more than ten grams (10 g) to
appear before the City’s Division of Administrative Hearings. Section 8-16-1 contains a
definition of cannabis. Section 8-16-2 prohibits the possession of cannabis in any
amount. Subsection 8-16-3-A orders any person possessing not more than ten grams
(10 g) of cannabis to be issued notice of violation directing the individual to appear
Memorandum
393
Page 2 of 3
before the City’s Division of Administrative Hearings. Subsection 8-16-3-B subjects
violators to a mandatory fine of not less than fifty dollars ($50.00) and not more than
five-hundred dollars ($500.00), and may refer them to a suitable drug education,
counseling, or rehabilitation program, or order them to perform community service.
Subsection 8-16-4-A stipulates persons cited for violations under this chapter while
possessing more than ten grams (10 g) will be adjudicated at the Second Municipal
District of the Circuit Court of Cook County. Subsection 8-16-4-B stipulates that nothing
in the chapter shall be construed to conflict with the state statute 720 ILCS 550/
prohibiting delivery of cannabis on school grounds. Section 8-16-5 stipulates the Chief
of Police shall prepare annual reports to the City Council on violations relating to
Chapter 16.
This amendment recognizes that previous legislation enacted to control or forbid
cannabis use has often drawn a large segment of the population within the criminal
justice system without succeeding in deterring the expansion of cannabis use. Despite
lack of consensus regarding the efficacy of current marijuana laws, concerns exist that
the laws create significant obstacles for offenders attempting to participate productively
in society, particularly in obtaining gainful employment. Prosecuting the possession of
small amounts of marijuana also requires substantial law enforcement resources and
time. Evanston Police Department report total time spent from point of contact with an
offender to completion of arrest takes approximately two-hours. However, burdens to
the criminal justice system do not result in practical deterrent effects on drug use.
By retaining adjudication of cannabis offenses of less than ten grams (10 g) within the
City’s Division of Administrative Hearings, the amendment aims to preserve a citizen’s
employability while continuing to enforce fines punishing the possession of cannabis.
Internet sources reveal illegal sales of ten grams (10 g), or a half sandwich bag, of
cannabis range in cost from sixty-five dollars ($65.00) to one-hundred and fifty-five
dollars ($155.00) in the State of Illinois.
In 2009, Cook County passed a similar ordinance in its unincorporated areas, permitting
County law enforcement officers to issue to individuals possessing less than ten grams
of (10 g) cannabis a notice of violation carrying a $200 fine and the right to an
administrative hearing. A similar ordinance was introduced before the Chicago City
Council November 2nd, 2011. The proposed amendment does not legalize the
possession of cannabis in any amount.
During the November 7th, 2011 session of the Human Services Committee, information
pertaining to details of cannabis arrests was requested. This data is provided below.
“Table 1” contains data on the percentage of adjudications before the City’s Division of
Administrative Hearings and Cook County Circuit Court. “Table 2” contains data on the
collection rate of fines administered by the City’s Division of Administrative Hearings.
“Table 3” contains data on the racial background of offenders adjudicated before Cook
County Circuit Court. “Table 4” contains data on possession amount of offenders
adjudicated before Cook County Circuit Court. All cannabis possession tickets issued
under Evanston ordinance are for possession fewer than ten grams (10 g).
394
Page 3 of 3
Table 1
Place of Adjudication (YTD)
No. %
96 41.0%
138 59.0%
234 100%
Evanston Division of Administrative Hearings:
Cook County Circuit Court:
Total:
Table 2
Collections on Fines (YTD)
No. Citations Total Fines Total Collected %
FY 11 (YTD)76 9,825$ 3,375$ 34%
FY 10 98 14,475$ 5,100$ 35%
Table 3
Racial Background (Cook County Circuit Court YTD)
No. %
Asian 5 3%
Black 104 67%
Hispanic 9 6%
Unknown 1 1%
White 35 22%
Expunged 2 1%
Total: 156 100%
Table 4
Possession Amount (Cook County Circuit Court YTD)
Amount No. Citations %
≤ 30 g 137 96%
> 30 g 6 4%
-------------------------------------------------------------------------------------
Attachments:
Ordinance 92-O-11
Map of cannabis arrests from 2009 through November 13, 2011
395
11/8/11
10/20/11
92-O-11
AN ORDINANCE
Amending Certain Provisions of Title 8, Chapter 16 of the Evanston
Municipal Code entitled “Marijuana”
WHEREAS, the City of Evanston (the “City”) is a home-rule municipality in
accordance with the Constitution of the State of Illinois of 1970; and
WHEREAS, the City has the authority to adopt ordinances and
promulgate rules and regulations that pertain to its government and affairs that protect
the health, safety, and welfare of its citizens; and
WHEREAS, the City is adopting this ordinance pursuant to its police
powers pursuant to Village of Winnetka v. Sinnett, 272 Ill.App.143, 146-47 (1st Dist.
1933), and Village of Mt. Prospect v. Malouf, 103 Ill.App.2d 88, 91 (1st Dist. 1968); and
WHEREAS, the City is exercising its police powers concurrently with the
State in that it seeks to penalize the same conduct that the State penalizes; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” Scadron v. City of Des Plaines, 153 Ill.2d 164; and
WHEREAS, the City seeks to exercise its home rule adjudication powers
in accordance with the State home rule adjudication statute, 65 ILCS 5/1-2.1 et seq.;
and
WHEREAS, previous legislation enacted to control or forbid cannabis use
396
92-O-11
~2~
has often unnecessarily and unrealistically drawn a large segment of our population
within the criminal justice system without succeeding in deterring the expansion of
cannabis use; and
WHEREAS, the problems created by cannabis use are often local in
scope and best dealt with on a local level; and
WHEREAS, the City Council determines that it is in the best interests of
the health and welfare of the citizens of the City, to establish an enforcement and
penalty system which is responsive to the current state of knowledge concerning
cannabis use and which directs the efforts of law enforcement agencies toward the
prevention of commercial traffickers and large-scale purveyors of cannabis;
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and
incorporated herein by reference.
SECTION 2: That Title 8, Chapter 16 of the Evanston City Code of 1979,
as amended, is hereby deleted in its entirety and replaced with the following:
8-16-1: - DEFINITION:
The word cannabis, when used in this Chapter, has the following definition:
CANNABIS: Marijuana, hashish and other substances which are identified as including
any parts of the plant Cannabis Sativa, whether growing or not; the seeds
thereof, the resin extracted from any part of such plant; and any
compound, manufacture, salt, derivative, mixture, or preparation of such
plant, its seeds, or resin, including tetrahydrocannabinol (THC) and all
other cannabinol derivatives, including its naturally occurring or
synthetically produced ingredients, whether produced directly or indirectly
by extraction, or independently by means of chemical synthesis or by a
combination of extraction and chemical synthesis; but shall not include
397
92-O-11
~3~
the mature stalks of such plant, fiber produced from such stalks, oil or
cake made from the seeds of such plant, any other compound,
manufacture, salt, derivative, mixture, or preparation of such mature
stalks (except the resin extracted therefrom), fiber, oil or cake, or the
sterilized seed of such plant which is incapable of germination.
8-16-2: - POSSESSION OF CANNABIS PROHIBITED:
It shall be unlawful for any person to knowingly possess cannabis within the limits of the
City. This Chapter shall not be construed as conflicting with or limiting enforcement of
the Illinois Cannabis Control Act, 720 ILCS 550/, as amended from time to time.
8-16-3: - POSSESSION OF LESS THAN 10 GRAMS; ADMINISTRATIVE
ADJUDICATION; PENALTIES OR DISPOSITION:
(A) Any person who violates this Chapter by possessing not more than ten
grams (10 g) of cannabis shall be issued a notice of violation. The notice of violation
shall direct the individual to appear before the City’s Division of Administrative Hearings
for an administrative adjudication hearing.
(B) Any person appearing before the Division of Administrative Hearings and
found to have violated Section 8-16-2 of this Chapter by possessing not more than ten
grams (10 g) of cannabis shall be fined not less than fifty dollars ($50.00) nor more than
five hundred dollars ($500.00) for each violation, and in the discretion of the Hearing
Officer, may be referred to a suitable drug education, counseling, or rehabilitation
program, or ordered to perform community service.
8-16-4: - POSSESSION OF MORE THAN 10 GRAMS; PENALTIES OR
DISPOSITION:
(A) Persons possessing more than ten grams (10 g) of cannabis and who are
cited for violations of this Chapter will have such citations adjudicated in the Second
Municipal District of the Circuit Court of Cook County. Any person found to have
violated Section 8-16-2 of this Chapter by possessing more than ten grams (10 g) of
cannabis shall be fined not less than fifty dollars ($50.00) nor more than five hundred
dollars ($500.00) for each violation.
8-16-5: - ANNUAL REPORT:
The Chief of Police shall make an annual report and evaluation to the City Council of
the disposition of all violations of this Chapter.
SECTION 3: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
398
92-O-11
~4~
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 6: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
Created by A. Deacon, Crime Analyst
Evanston Police DepartmentCannabis Arrests by ChargesJanuary 1, 2009 - November 13, 2011
Arrest Charges
!(Possession 30 Gram Over (36)
!(Possession 30 Gram or Less (515)
!(Manuf/Delivery 30 Gram Over (53)
!(Manuf/Delivery 30 Gram or Less (35)
Please note:2009 and 2010 numbers consist of arrests madeJanuary 1 - December 31.2011 numbers consist of arrests made January 1 - November 13, 2011.
400
For City Council meeting of November 28, 2011 Item O1
Business by Motion: $50,000 Matching Funds for NEA Grant
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Community Development Director
Dennis Marino, Manager, Planning and Zoning Division
Craig Sklenar, General Planner, Planning and Zoning
Subject: Recommendation by the Economic Development Committee to provide
$50,000 in matching funds for the awarded NEA Grant for the
Architectural Feasibility Study re: Downtown Performing Arts Venue
Date: November 18, 2011
Recommended Action:
Economic Development Committee and staff recommend City Council approve the
expenditure of a total of $50,000, divided equally from the Washington National Tax
Increment Financing District and from the Evanston Economic Development Fund, to
match a $50,000 grant from the National Endowment for the Arts to study potential sites
for performing arts venues in downtown Evanston.
Funding Source:
Funding source is the City’s Washington National Tax Increment Financing (TIF) District
and the Evanston Economic Development Fund. The total is $25,000 from each fund
for an overall total of $50,000.
Summary:
Background
In 2010 Downtown Evanston, with financial support from the Washington National TIF
fund, began the evaluation study of converting the remaining space of the Varsity
Theatre into a live performing arts venue. This study is included with this memorandum.
The Community Land Use and Economics Group (CLUE Group) was hired to conduct
the evaluation. The scope sought to answer four questions:
1. Is there, in fact, a need for a performing arts facility in Evanston?
2. If so, what type of facility is needed, and what might its ideal location be?
3. Might the Varsity Theatre building fit this need?
4. If not, what site might better fit this need, and what might the best use (or uses)
be for the Varsity Theatre building?
Memorandum
401
Page 2 of 2
This project included site visits to Evanston, market research, interviews with
stakeholders and potential users, and the final report that included recommendations
and feedback from the consultant.
The report’s findings indicated that there is indeed a market for live performing arts
venues in downtown Evanston, and that the downtown area can support such multiple
venues; however that the Varsity Theatre in its current configuration cannot support all
the demand for live performing arts venues. The recommendation was to instead focus
further efforts on identifying multiple locations – including the Varsity – to form over time
a theatre district in downtown Evanston. A copy of this report has been included in the
packet for review.
It was during this study that the City applied to the National Endowment for the Arts
(NEA) for additional funding to continue the work on this project. In anticipation of the
final report, City staff submitted a grant application to examine the block in which the
Varsity Theatre sits to continue the examination of the Varsity and its conversion to a
performing arts venue. The City proposed a $100,000 budget for this Phase 2 study,
with $50,000 being awarded from the NEA and a $50,000 match from the Washington
National TIF District.
The NEA awarded the City the $50,000 in August of 2011, during which time the final
report on the Varsity was delivered. Since the study recommended multiple venues in
downtown Evanston, the grant award was amended in September, 2011 to reflect these
recommendations. Attached is the scope of work proposed to continue the Phase 2
study of bringing live performing arts venues to downtown Evanston.
Discussion
It is a requirement from the NEA that the City match dollar for dollar the grant awarded.
Failure to do so would result in the City forfeiting the funds from the NEA.
Legislative history
On October 26, 2011, the Economic Development Committee moved to recommend to
Council to match the NEA Grant with $25,000 from the Economic Development Fund
and $25,000 from the Washington National TIF. The Committee voted 8-1 in favor of
this recommendation.
Attachments
Draft Scope of Work
October 26, 2011 Economic Development Committee Meeting Minutes
NEA Grant Application
402
Downtown Evanston Performing Arts Detailed Architectural Study
Proposed Scope of Work
Project Overview.
Evanston has long been home to cultural arts organizations that have put down roots in
our community and grown. These groups train artists, and are a vital part of our
economy. Locally and nationally renowned arts groups like the Piven Theatre, Next
Theatre, Light Opera Works and the Actors Gymnasium have expanded from small
storefront theatre organizations and have outgrown their performance and organization
space. This has resulted in some of our larger arts groups relocating from Evanston to
Chicago and neighboring suburbs. This is a concern given the cultural and economic
contribution that these organizations provide to Evanston.
In an effort to stem further potential losses of arts organizations from Evanston, a study
was commissioned to explore the possibility of transforming the Varsity Theatre, a
former movie palace in downtown Evanston, now only partially used, into a performing
arts center. This study was submitted to the steering committee during the review
process of the NEA Our Town Grant and concluded that the Varsity Theatre and
additional sites would be needed to help fulfil the demand that is increasingly generated
by the number of performing arts groups in Evanston. Utilizing downtown Evanston as
a district location for these multiple sites, The City of Evanston would like to identify and
develop plans for sites that will jumpstart the creation of an arts district and significant
presence in downtown.
The City of Evanston proposes to use this opportunity to develop a concise plan of
action to help realize the vision of a performing arts district in the heart of Evanston.
This will be done in a three phase project. The first phase would be to determine sites
in downtown Evanston that are most adaptable to live performance venues, from
existing buildings to vacant parcel, and then to determine the four sites that are the
most desirable to study further. Then the consultant would design scenarios of
development that would house performing arts venues, utilizing the programming
elements identified in the July 2011 report. These concepts will then lead to a preferred
development scenario that will be evaluated and used to develop a financial plan.
Lastly a detailed action plan will help give final direction and guidance so that this
project may move into the next phase of design and implementation of the preferred
scenario.
Phase 1: Site Analysis and Architectural Study
1. Property Analysis
The selected consultant shall conduct an analysis of properties in Downtown
Evanston that might be suitable for performing arts venues. The criteria should
include but is not limited to:
a. Adaptability/Reuse Potential
b. Currently for sale or lease
c. Vacant land
403
The Consultant will then provide a detailed report to City staff concerning this
analysis and their recommendations for the selected sites for study.
2. Performing Arts Interviews
The Selected Consultant shall conduct interviews with stakeholder performing
arts groups. This will be to understand programming needs for each site
selected for this study. The selected consultant shall receive information from
each stakeholder as to the type, size and specific need of a performing arts
venue.
3. Conceptual Site Planning Study
The selected Consultant shall examine the properties selected for this study (no
more than three) to design two to three concepts for each site ranging in intensity
of use and variety in style, but grounded in the demand study provided to the City
in the July 2011 report commissioned by Downtown Evanston and prepared by
the CLUE Group. The concepts will be presented to the stakeholders and City
staff to determine the best possible preferred plans. These preferred plans will
include building programming, an assessment of what building(s) can be
adaptively reused and a detailed plan with phased redevelopment and cost
estimates.
Phase 2: Financial Plan
Using the results of the detailed architectural study, a detailed financial plan for
acquisition and construction of each venue will be developed. The final outcome of this
study will be a detailed cost for construction and marketing, as well as likely lease rates
for this space’s uses.
Phase 3: Action Plan
An Implementation Plan will be commissioned following the delivery of the Architectural
Study and Financial Plan. The plan will compile all of the previous information into a
detailed step-by-step action plan and will identify short- and long-term steps to
accomplish the project. We will also identify potential funding sources for
construction/renovation of exterior and interior spaces in the Implementation Plan.
Phase 4: Final Plan Document
The Selected Consultant will provide the City with ten (10) copies of a final plan
document.
Proposed Project Work Plan.
1. Finalize scope of work for RFP (October/November 2011)
2. Prepare memo to City Council authorizing expenditure of TIF funds (Dec. 2011)
3. Release RFP (December 2011/January 2012)
4. Interviews (January 2011/February 2012)
5. Recommendation to Council (February 2012)
6. Project Initiation (February 2012)
404
Economic Development Committee Meeting Notes – October 26, 2011 Page 1 of 10
ECONOMIC DEVELOPMENT COMMITTEE
MEETING NOTES
October 26, 2011
Attendees:
Committee Members: C. Burrus, (J. Fiske for part of the meeting), S. Freeman,
J. Grover, D. Holmes, D. Mennemeyer, A. Rainey,
M. Wynne, R. Zenkich
Committee Members Absent: M. Tendam
Staff: A. Brown, S. Griffin, M. Lyons, D. Marino, B. Newman,
J. Nyden, N. Radzevich, S. Robinson, C. Sklenar,
P. Zalmezak
Presiding Member: C. Burrus
I. Call to Order
A quorum being present, Chair Burrus called the meeting to order at 7:29 p.m.
II. Consideration of Meeting Minutes of August 24, 2011
Ald. Grover moved approval of the August 24, 2011 minutes, seconded by Ald.
Holmes.
The minutes of the August 24, 2011 meeting were approved unanimously, 8-0 (Ald.
Fiske had not yet arrived).
Chair Burrus announced that Staff Reports would be moved to the end of the meeting.
III. OLD BUSINESS
A. Main + Chicago Update and Consideration for Additional Partner Financial
Assistance
John O’Donnell and Greg Merdinger, principals of OMS Evanston, LLC, explained
they did not want to take the second installment of $20,000 approved for their
development of an office building at Main and Chicago because they had not
succeeded in obtaining a tenancy as planned and will need time to market the
property. They said they have identified a handful of candidates to market the site.
They held 2 public meetings at the end of June in the library and Lincoln School and
the community’s reaction to the development has been generally positive. They
presented a site plan which had been modified based on the feedback of the
community such as making the building more transparent and making the exterior
entrance to parking more integrated into the building. They have created an online
interactive brochure which describes the amenities, technology, floor plans,
professional layout, tenancy, and proximity to hotels and transportation of the 300,000
square feet of space, which they have sent to 410 brokers in the region. They have
met with 12 tenants as a result of their marketing. They have established a calling
DRAFT –
NOT APPROVED
405
Economic Development Committee Meeting Notes – October 26, 2011 Page 2 of 10
program for all tenants and presented detailed space plans for 3 tenants by architects
which made their proposed spaces 20% more functional than their own designs. They
re-priced the building and issued proposals to 2 fairly large tenants and expect a
response from one lead tenant within the next 60 days. They concluded that they
would rather not take the $20,000 from the City at this time.
Ald. Wynne responded that she appreciates their gesture of offering not to take the
money, but she considers the City to be their partners and would prefer they take the
money, as there is no hesitation about having an office building at that location. She
said the Executive Director of the RTA met with her last week and is supportive and
enthusiastic about the development. She said the project is a lynchpin in the
extension of development towards Howard St. and the entire corridor towards the
lake. She offered her support as the alderman. She wanted to be sure the money was
there for them when they do need it as the calendars of government do not always
coincide with the needs of developers and November and December are not good
months for government entities.
Mr. O’Donnell explained that it has been very difficult to get a business to commit to
expanding and to a 10 year lease and that as developers they can not feasibly do a
short term lease.
Ald. Grover asked what the best incentive is that Evanston can give to rachet up the
marketing. The developers simply said it is not feasible to build a smaller building for
smaller tenants and that they also need a 2 year pre-commitment payment in advance
of the building being built which presents obstacles for many prospective tenants.
They said they are going to work on creating a plan that works.
Ald. Rainey argued that they know what they are doing and have stated that they don’t
want the money now. The Committee discussed insisting they take the $20,000 now
and their resistance to it.
The Committee voted 8-1 with Seth Freeman opposed, to give OMS Evanston
LLC the $20,000 grant as previously approved, in May of 2012.
B. Lakefront Committee Report
Ald. Grover, who chaired the Lakefront Committee, reported that it met 4 times over
the summer. She acknowledged the members present: David Reynolds, Ald. Wynne,
Ald. Burrus, Ald. Fiske and others on the Committee: Marcel Eberle, Percy Berger,
Chris Ernst and Mark Sloane.
Ald. Grover explained that in July of 2010, the Lake Front Committee discussed
architect, Michael Vasilko’s proposal for a performance center on the lake front. Mr.
Vasilko brought experts in performing arts and architecture to meet with the Lakefront
Committee and discuss the location, which evolved to an area just offshore of
Northwestern University’s campus. Mr. Vasilko had suggested that the City collaborate
with Northwestern University (NWU) to build it?.
In August, 2011, the proposal was discussed at length by the Lakefront Committee.
Ald. Grover reported that they voted:
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Economic Development Committee Meeting Notes – October 26, 2011 Page 3 of 10
To take no further action on the proposal
That Mr. Vasilko be commended and thanked for his work on the proposal
That if the proposal be considered in the future, Mr. Vasilko will be included.
Chair Burrus mentioned that Mr. Vasilko was present and would speak at the end of
the meeting.
Ald. Rainey said she understands the Lakefront Committee’s decision for the
City to not pursue the proposal, and moved that the Economic Development
Committee has received the Lakefront Committee’s report and approves of it,
but that the Economic Development Committee encourages Mr. Vasilko to meet
with Eugene Sunshine, Ron Naylor or President Shapiro and/or the trustees of
NWU to pursue his proposal.
Ald. Grover explained that the Committee’s understanding of their scope was that it
was only to recommend whether the Economic Development Committee should
pursue the proposal but there was no mention that Mr. Vasilko could not go to NWU.
Chair Burrus clarified that the Committee never concluded that it would not entertain
the proposal again. Ald. Rainey stressed that Mr. Vasilko has been called a visionary
and there may be much interest by Evanston citizens to pursue his proposal.
Mr. Mennemeyer seconded the motion, saying he likes that it is a big idea, and
supports it and does not want to limit Mr. Vasilko in pursuing it nor does he
want to kill it.
Ald. Wynne said she does not support the idea but has no objection to Mr. Vasilko
approaching NWU with it and added that the Lakefront Committee did not discourage
Mr. Vasilko from pursuing his proposal.
The Committee voted unanimously 8-0 to approve the motion to accept the
Lakefront Committee’s decision and to encourage Mr. Vasilko to follow up on
the Committee’s motion to meet with NWU for support of his proposal.
C. Varsity Theatre Report
Carolyn Dellutri of Downtown Evanston reported that on June 8th, 2010 Downtown
Evanston received an NEA Grant to study the cultural centers of downtown Evanston.
A task force was formed who requested funding from the City to hire a consultant to
conduct a study of the cultural centers or lack thereof in downtown Evanston. Kennedy
Smith of Community Land Use & Economics Group was contracted to do the study.
On January 26, 2011 Ms. Kennedy reported to the task force that there was no
performing arts facility in the downtown and that Evanston is fortunate to have active
arts organizations, which could serve as an economic catalyst providing enormous
growth potential. Ms. Kennedy presented her findings to the City Council and said
Evanston has a regional and national reputation as an arts incubator and that the City
is in need of a variety of art spaces close to transit and supportive businesses. She
suggested that TIF money could be used for this development.
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Economic Development Committee Meeting Notes – October 26, 2011 Page 4 of 10
Mr. Mennemeyer recused himself from voting since he sits on the Chamber of
Commerce Board.
Mr. Zenkich said he observed many contradictions in the report compiled by Ms.
Kennedy, such as the comment that Evanston lacks visual arts activities but
possesses 25 non profit art organizations. He felt that the question of whether the
Varsity Theater would fit the need of Evanston as a performing arts venue was the
most pertinent question to the study, yet the report seemed to focus only on the 2nd
floor.
Ms. Dellutri explained that initially the study was regarding the Varsity Theater but she
realized the need was much greater than just one space, so she expanded the study
to include how to develop downtown Evanston as an arts destination, as the project
evolved.
At Ald. Rainey’s inquiry, Ms. Dellutri stated that what she concluded from the report
was goal setting by looking at the arts in Evanston and working towards creating a
vibrant downtown art district. She said the task force would continue to work to bring
arts to Evanston. She said people want to stay in Evanston for night life.
At Mr. Zenkich’s inquiry as to whether the data of the study is available for the City’s
use, Ms. Dellutri replied that the task force is moving into the next phase with the City
in their goal setting and way finding and that she is happy to help with other districts
besides the downtown.
IV. NEW BUSINESS
A. Update on NEA “Our Town” Grant
Dennis Marino, Planning & Zoning Manager, said the City received a $50,000 grant
from the National Endowment for the Arts to support and architectural study and
financial plan with 4 components in 3 phases:
Phase I – Find sites
Find 4 sites to study further
Develop a scenario for development of each of the 4 sites
Develop a financial plan for the 4 facilities
Produce a staff memo reporting on each phase of the architectural and financial
analysis of properties that are currently for sale or lease or vacant land
Conduct interviews with performing arts groups
Phase 2: Finance
Create a detailed financial plan for construction or rehab of each of the 4 sites
List costs for construction and marketing (sources and uses)
Develop an operating plan
Phase 3: Action Plan
Implementation after architecture and financial plans have been established
Mr. Marino explained that the City received the award letter on August 23, 2011 and
he expects the work to be under way in January or February. There is a matching
requirement of $50,000 by the City. Staff recommends providing $25,000 from the
Economic Development Fund and $25,000 from the Washington National TIF. He
requested that the Committee consider recommending to City Council that a mayoral
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Economic Development Committee Meeting Notes – October 26, 2011 Page 5 of 10
advisory committee work with staff to fruitfully continue this process that began with
the first study. Mr. Marino noted that Mr. Sklenar made the proposal happen.
The Committee discussed how this project would fit in with the current project of the
Downtown Evanston task force. Mr. Marino said the City has been pursuing this for a
long time and that the study would be a continuation of the effort, and that no other
projects have gone the whole way with financial and technical plans. He said this
project will include interviews with stakeholders and will go deeper and be more
focused, looking into multiple sites. At Ald. Grover’s inquiry, he added that the project
could help us identify other grant money but also sources and uses for each of the
buildings, which will include other capital. At Mr. Zenkich’s inquiry, Mr. Marino
explained that this type of project has always been part of the arts strategy and part of
a continually expressed City goal. The project will focus on existing groups and
getting them the space they need, such as Northlight Theater.
Chair Burrus asked whether the $25,000 requested of the Economic Development
Committee had been budgeted for 2012, to which Ms. Radzevich replied that the
money is available. Ald. Rainey asked why the money was not coming from just the
Washington National TIF, to which Mr. Griffin replied that then the study would be
limited to just that area.
Ms. Dellutri said this study will go deeper and that the City needs to go deeper into this
endeavor. Ald. Rainey said she hopes the City does not spend all its money on
studies.
Ald. Grover moved to match the grant with $25,000 from the Economic
Development Fund and $25,000 from the Washington National TIF, seconded by
Mr. Freeman.
The Committee voted 8-1 with one Mr. Mennemeyer recused from the vote.
Ald. Grover moved to form an advisory committee, seconded by Ald. Fiske.
Ald. Rainey said the Economic Development Committee is involved and that the
advisory committee should be an Economic Development sub-committee. She said
the City has an Arts Council and suggested the Arts Council work with staff on the
project and asked whether the committee is a requirement of the grant. Mr. Marino
replied that it does not require a committee. He said it would include people with
expertise to be involved in the study to identify and involve people who could make
philanthropic donations. He added that he and Mr. Sklenar are working on such
requests.
Ald. Fiske asked Ms. Dellutri how she felt the task force has done. Ms. Dellutri said
they have done well but the project needs to go to the next level.
Mr. Mennemeyer recused himself from the vote. He said the Varsity Theater
cannot be discussed in a vacuum.
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Economic Development Committee Meeting Notes – October 26, 2011 Page 6 of 10
The Committee voted 2-5 to create a mayoral committee to work with staff on
the granted project.
B. Consideration of Façade Improvement Program Applications
Aaron Brown, Assistant Economic Development Planner, presented 3 requests for
façade program grants:
IRMCO, Jennifer Kalas – Staff supports the request for $11,100 for ½ of the
estimated cost to replace the front shaker roof, front entry doors and side doors, to
be funded from the West Evanston TIF.
Ald. Rainey moved approval of the grant, seconded by Ald. Grover.
The Committee voted unanimously 8-0 (Ald. Fiske was not present) to
approve the grant.
500 Davis, Richard Similio – Staff supports the request for $17,200 for 1/2 of
estimated cost to replace existing signage and recessed fixtures in cantilevered
façade, to be funded by the Economic Development Business District Improvement
Fund.
Ald. Rainey moved approval of the grant, seconded by Ald. Grover.
Mr. Mennemeyer asked whether staff encourages the grantees to get quotes from
Evanston businesses to which Mr. Brown replied that as part of the program’s
guidelines, grantees are directed to Evanston businesses.
The Committee voted unanimously 8-0 (Ald. Fiske was not present) to
approve the grant.
604-606 Davis, Andy Spatz – Staff supports the request for $10,900 for removing a
wall and adding architectural features to the façade, to be funded by the Economic
Development Business District Improvement Fund.
Ald. Rainey moved approval of the grant, seconded by Ald. Grover.
The Committee voted unanimously 8-0 (Ald. Fiske was not present) to
approve the grant.
Mr. Zenkich asked for before and after photos of the projects, to which Mr. Brown
replied that staff is still waiting for “after“ photos from grantees. Mr. Zenkich asked him
to take them himself if it is taking too long.
C. Consideration of Request for Financial Assistance from Corrado Cutlery
Paul Zalmezak, Economic Development Planner, introduced Jim Bilgor, owner of
Corrado Cutlery. Mr. Bilgor explained that he is a resident of the 9th ward and is
planning to open a retail store in the 2nd ward at 1522 Greenleaf and he has a
successful online business selling strong leading brands of cutlery and shaving
products. He said he is requesting funding to take advantage of an investment
opportunity at the vacant 1,200 square foot retail store which needs an interior
buildout to house the high quality knives he sells. His business caters to young urban
professionals from the north side of Chicago and the North Shore suburbs. The bank
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Economic Development Committee Meeting Notes – October 26, 2011 Page 7 of 10
has invested $150,000 but the plan will cost $250,000 and he is requesting $31,500
from the Economic Development fund to help fill the gap to pay for the buildout, which
involves special cabinetry and lighting and a highly secure screen, which will go in the
window. He will be in a 3 year pay-back period tying into his lease. He plans to hire a
full time employee and create 3 full time positions, however he can only commit to 2 in
the 1st year. He intends to hire Evanston residents.
Mr. Bilgor said the business started in 1905 on Clark Street in the Chicago Loop
where high end cutlery and all kinds of knives such as Swiss Army knives and giftware
were sold. In 1985 he had stores in Old Orchard and downtown Chicago and since
1999 has had an online store. After 9/11 and the economic downturn, he decided to
take a break on the retail end and focus only on the online store. He said the men’s
shaving and grooming products sell well online and that the full Corrado Cutlery line is
starting to grow; he is cautiously optimistic. He said it is not easy to find the right spot
for his business but the location of the storefront on Greenleaf is ideal because there
are many businesses in the area that have been there for years. He likes the idea of
bringing people to the west side of Chicago and Main. The size of the storefront will
allow him to operate the internet business at the site also. The gap in the financing
will defer the growth of the internet and the hiring of one full time employee. He plans
to ship all orders from this location so he will need to hire someone to help with that.
At Ald. Grover’s inquiry, Mr. Zalmezak explained that 50% of the $31,500 is forgivable
after 3 years; the rest will be a no-interest loan, so the City’s risk is $15,500. Ms.
Radzevich added that there is a good opportunity for Evanston to do gap funding
since banks are currently more conservative and are lending less. She said Randy
Usen at 1st Bank secured the loan for Mr. Bilgor in one week, so the City can feel
secure in its investment. She said the bank lent their portion to get started with the
buildout, but the internet portion is proven.
The Committee expressed enthusiasm for the new business.
NO ONE MOVED TO APPROVE OR SECONDED
The Committee voted unanimously 8-0 to approve the financial assistance of
$31,500.
D. Consideration of Request for Financial Assistance from Downtown Evanston
Ms. Radzevich explained that this is an annual request by Downtown Evanston which
stems back from Ordinance 67-O-07, when the City Council removed residential
programs from SSA #4. Downtown Evanston is requesting $77,000 in assistance for
FY12 in addition to the request for funding for the downtown maintenance contract.
Ms. Radzevich said both amounts had been included in the recommended budget and
that 50% of the funds would come from the Economic Development Fund and 50%
would come from the Washington National TIF. SSA #4 is downtown Evanston’s
special taxing district and they are asking proportionally for less than last year, since
there is a difference in the number of months in FY 2012 (12 months) and FY2011 (10
months).
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Economic Development Committee Meeting Notes – October 26, 2011 Page 8 of 10
Ms. Dellutri acknowledged the President of the Board, Russ Abell and members of the
Board of Downtown Evanston and introduced those present: Rick Somilio?, Eve Doi?,
Jim Corirossi from the Downtown Business Association, Maggie Denard? from
Winestyles, and Gina Speckman from the North Shore Visitors Bureau, who she said
Downtown Evanston partners with. She commended Ms. Radzevich for her
presentation of the request.
Ms. Dellutri presented the new Downtown Evanston Directory, which had just been
delivered that afternoon, which is in accordance with an agreement with the City
requiring Downtown Evanston to market the downtown. She said the new brochure
style directory is better than a booklet because it allows people to find the location of
the business in relation to the map. From an economic development standpoint, the
benefit is that it illustrates the business clusters and helps to identify strengths and
weaknesses within the clusters.
Ms. Dellutri reported that she had prepared a draft of the goals of the Downtown
Evanston organization at the request of the Executive Board in preparation for a goal
studies/strategic plan session. Her intern devised a chart for benchmarking progress
toward their 5 overarching goals:
Maintain and expand an exciting local and national retail & office presence
Promote performing and visual arts in downtown Evanston
Strengthen relationships between Downtown Evanston, the City & NWU for mutual
benefit
Further enhance the public realm of downtown Evanston & continue to partner with
the City to enhance downtown housing and zoning.
Over the next 5-10 years, Ms. Dellutri will report and provide a chart tracking the
various components of their progress.
Ms. Dellutri said positive things are happening: the Downtown Evanston app just
launched. She introduced Austin, an NWU student who came to Downtown Evanston
because of the passport program. He and a group of NWU students were doing a
customer loyalty study which evolved into their designing of the downtown Evanston
app. She said it is user friendly and 85 businesses are part of it. The students have
graduated and have started a business. They have office space in Downtown
Evanston above Café Mozart and need to hire more employees such as web
designers. They had gone to the International Downtown Association Conference with
Downtown Evanston. They have currently signed on Lake Forest and Naperville,
who’s apps are going live next week. They were part of the incubator.
Chair Burrus asked that they send a revised of list the positions and salaries of
individuals in the Downtown Evanston organization, to which Ms. Dellutri agreed. At
Ald. Burrus’s inquiry, Ms. Dellutri explained that the 30% to PPO and HMO are part of
the Implementation Agreement of 2007: Employees pay 30% of the premium;
Downtown Evanston pays the balance and sends a check to the City of Evanston for
insurance benefits.
Ms. Dellutri introduced Matt DiNello, Downtown Evanston’s new Events Coordinator.
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Economic Development Committee Meeting Notes – October 26, 2011 Page 9 of 10
Ald. Grover moved to accept the report and grant $77,000 in budget assistance
for 2012, seconded by Ald. Holmes.
The Committee voted 8-0 to approve the assistance.
Ald. Grover moved to fund $115,632 for 2012 for the City’s portion of the
maintenance agreement, seconded by Mr. Mennemeyer.
The Committee voted unanimously 8-0 to approve the funding.
E. Consideration of Economic Development Committee Meeting Dates for 2012
Ald. Grover moved to approve the meeting dates for 2012, seconded by Mr.
Mennemeyer.
The Committee voted unanimously 8-0 to approve the 2012 meeting dates.
Ms. Nyden noted that there may be alternate dates to the November 10th meeting, as it
occurs on the same night as Evanston 150 voting. Ald. Tendam will be taking over as
Chair of the Economic Development Committee scheduled for November 16th, 2011?
COMMUNICATIONS
In the interest of time, Ms. Radzevich offered to postpone staff’s communications and reports
until next month.
PUBLIC COMMENT
Architect, Michael Vasilko thanked the Lakefront Committee and Ald. Fiske and Wynne for
considering his proposal for a lakefront performance center. He said their exchanges led to a
better solution. He thanked Ald. Grover for chairing the Committee and for her attention to
everyone’s concerns.
He said Ken McHugh, John Shabica and Mark White had been at this night’s meeting and
some residents had come to speak at the meeting in favor of his proposal but they had to
leave.
Mr. Vasilko explained that his proposal is not a vision, but a means for Evanston to gain
revenue by tourism, which would allow Evanston to lower property taxes. He said the proposal
works in conjunction with the Lakefront Master Plan because it is situated where there is no
Master Plan.
Mr. Vasilko referred to the NEA grant report focusing on the Varsity Theater and said he
thought the NEA grant should cover more areas of Evanston. He said if the City is spending
$100,000 on a report, it should cover Church and Dodge and along Howard Street.
Mr. Mennemeyer clarified that Downtown Evanston spearheaded the study on the Varsity
Theater and it was funded by the Washington National TIF, which is why it did not include
other parts of Evanston.
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Economic Development Committee Meeting Notes – October 26, 2011 Page 10 of 10
Ald. Rainey mentioned that Family Focus has spent money on renovating their theater and we
have not heard about the theater since.
Mr. Mennemeyer stated that he was abstaining on the Varsity vote since he is the
current President of the Chamber of Commerce.
VII. Adjournment
The meeting was adjourned at 10:00 p.m.
The next meeting will be held on Wednesday, November 16, 2011.
Respectfully submitted,
Bobbie Newman
414
1
* Application Filing Name:
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This electronic grants application is intended to
be used to apply for the specific Federal funding
opportunity referenced here.
If the Federal funding opportunity listed is not
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close this application package by clicking on the
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will then need to locate the correct Federal
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2
3
NEA Our Town Full Application, FY2011
National Endowment for the Arts
45.024
Promotion of the Arts_Grants to Organizations and Indiv
2011NEAOTAPP
NONE
03/22/2011
04/25/2011
Jamie Hand
Design Specialist
hand@arts.gov or 202/682-5566
Jason Schupbach
Director Design
City of Evanston, Illinois
Application for Federal Domestic Assistance-Shor
Project/Performance Site Location(s)
NEA Organization & Project Profile
Attachments
This opportunity is only open to organizations, applicants who are submitting grant applications on behalf of a company, state, local or
tribal government, academia, or other type of organization.
415
* 1. NAME OF FEDERAL AGENCY:
2. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
CFDA TITLE:
* 3. DATE RECEIVED:
* 4. FUNDING OPPORTUNITY NUMBER:
* TITLE:
5. APPLICANT INFORMATION
b. Address:
* Street1:Street2:
* City:County/Parish:
* State:Province:
* Country:* Zip/Postal Code:
c. Web Address:
http://
* d. Type of Applicant: Select Applicant Type Code(s):
Type of Applicant:
* Other (specify):
* e. Employer/Taxpayer Identification Number (EIN/TIN):
* f. Organizational DUNS:
* g. Congressional District of Applicant:
* a. Project Title:
* b. Project Description:
* Start Date:* End Date:
Type of Applicant:
6. PROJECT INFORMATION
SYSTEM USE ONLY
APPLICATION FOR FEDERAL DOMESTIC ASSISTANCE - Short Organizational
c. Proposed Project:
OMB Number: 4040-0003
Expiration Date: 7/30/2011
* a. Legal Name:
National Endowment for the Arts
45.024
Promotion of the Arts_Grants to Organizations and Individuals
2011NEAOTAPP
NEA Our Town Full Application, FY2011
City of Evanston
2100 Ridge Avenue
Evanston Cook County
www.cityofevanston.org
36-6005870
IL-009
Evanston Performing Arts and Community Center Study
The City of Evanston requests $50,000 from the NEA to help conduct a detailed architectural study to develop a
performing arts and community center in the heart of downtown Evanston. This project will also include a
financial and action plan.
60201-2716USA: UNITED STATES
IL: Illinois
06/01/2011 12/31/2011
C: City or Township Government
0743909070000
04/25/2011
416
Same as Project Director (skip to item 9):
8. PRIMARY CONTACT/GRANTS ADMINISTRATOR
Prefix:* First Name:Middle Name:
* Last Name:Suffix:
* Title: * Email:
* Telephone Number:Fax Number:
* Street1:Street2:
* City:County/Parish:
* State:Province:
* Country:* Zip/Postal Code:
Prefix:* First Name:Middle Name:
* Last Name:Suffix:
* Title: * Email:
* Telephone Number:Fax Number:
* Street1:Street2:
* City:County/Parish:
* State:Province:
* Country:* Zip/Postal Code:
7. PROJECT DIRECTOR
APPLICATION FOR FEDERAL DOMESTIC ASSISTANCE - Short Organizational
Mr.Steve
Griffin
Director - Comm. & Economic Dev. Dept.sgriffin@cityofevanston.org
2100 Ridge Avenue
Evanston
Room 3103
Cook County
Evanston
2100 Ridge Avenue
General Planner
Sklenar
CraigMr.
Cook
Room 3101
csklenar@cityofevanston.org
D
60201-2716USA: UNITED STATES
IL: Illinois
60201-2716USA: UNITED STATES
IL: Illinois
847-448-8022
847-448-8683
417
9. * By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and
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** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions.
AUTHORIZED REPRESENTATIVE
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* Title: * Email:
* Telephone Number: Fax Number:
* Signature of Authorized Representative: * Date Signed:
APPLICATION FOR FEDERAL DOMESTIC ASSISTANCE - Short Organizational
** I Agree
City Manager
Bobkiewicz
WallyMr.
wbobkiewicz@cityofevanston.org
Craig Sklenar 04/25/2011
847.866.2936
418
County:
* ZIP / Postal Code:
* Country:
* State:
* City:
Street2:
Organization Name:
Project/Performance Site Location(s)
Project/Performance Site Primary Location
* Street1:
Province:
OMB Number: 4040-0010
Expiration Date: 08/31/2011
I am submitting an application as an individual, and not on behalf of a company, state,
local or tribal government, academia, or other type of organization.
DUNS Number:
* Project/ Performance Site Congressional District:
Project/Performance Site Location
* ZIP / Postal Code:
* Country:
Province:
* State:
* City:
Street2:
* Street1:
Organization Name:
County:
DUNS Number:
* Project/ Performance Site Congressional District:
I am submitting an application as an individual, and not on behalf of a company, state,
local or tribal government, academia, or other type of organization.
Additional Location(s)
City of Evanston
0743909070000
2100 Ridge Avenue
Evanston Cook County
IL: Illinois
USA: UNITED STATES
60201-2716 IL-009
1
USA: UNITED STATES
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419
National Endowment for the Arts
Organization & Project Profile Form
OMB Number: 3135-0112
Expiration Date: 11/30/2013
PART 1: APPLICANT
Legal Name:
Popular name (if different):
Total organizational operating expenses for the most recently completed fiscal year: $
For year ending (Month/Year, e.g., 00/0000):
For this application, the applicant is serving as a:
For:
APPLICANT ORGANIZATION STATUS:
Select the one item which best describes the legal status of the organization.
02: Nonprofit organization
08: Municipal government
05: State government
09: Tribal government
07: County government
99: None of the above
APPLICANT ORGANIZATION DESCRIPTION:
The following codes work in conjunction with the Organization Discipline codes below (e.g., select "Performing Group" here and
"Theater" below to indicate that your organization is a theater company). Select the one item which best describes the organization:
49: Artists' Community, Arts
Institute, or Camp
15: Arts Center
16: Arts Council or Agency
17: Arts Service Organization
26: College or University
32: Community Service
Organization
14: Fair or Festival
30: Foundation
10: Gallery/Exhibition Space
38: Government
28: Historical Society/
Commission
29: Humanities Council or
Agency
12: Independent Press
27: Library
13: Literary Magazine
11: Media-Film
98: Media-Internet
45: Media-Radio
46: Media-Television
08: Museum-Art
09: Museum-Other
07: Performance Facility
03: Performing Group
47: Presenter/Cultural Series
Organization
35: Religious Organization
19: School District
48: School of the Arts
50: Social Service
Organization
18: Union or Professional
Association
99: None of the above /
Please specify:
City of Evanston
153,865,470.00
02/2011
NA: Not Applicable
420
Legal Name:
APPLICANT ORGANIZATION DISCIPLINE:
Select the one discipline that is most relevant to your organization.
72: Artist Communities
51: Arts Education
33: Dance
42: Design
55: Folk & Traditional Arts
52: Literature
62: Local Arts Agencies
34: Media Arts
44: Museums
31: Music
28: Musical Theater
36: Opera
54: Presenting
32: Theater
41: Visual Arts
99: None of the above /
Please specify:
PART 2: PROJECT
PROJECT FIELD / DISCIPLINE:
CATEGORY:
INTENDED OUTCOME:
Primary Outcome:
Secondary Outcome:
PROJECT BUDGET SUMMARY:
Amount Requested:
+ Total Match for this Project:
= Total Project Costs:
$
$
$
City of Evanston
Municipal Government
42: Design
08: Our Town
G: Americans of All Ages Acquire Knowledge or Skills in the Arts
50,000.00
66,367.00
116,367.00
421
Legal Name:
PROJECT ACTIVITY TYPE:
Primary Activity Type:Secondary Activity Type:
25 Apprenticeship
12 Arts Instruction
Includes lessons, classes
and other means to teach
knowledge of and/or skills
in the arts
04 Artwork Creation
Includes media arts, design
projects, and commissions
02 Audience Services
(e.g., ticket subsidies)
36 Broadcasting
via TV, cable, radio, the
Web, or other digital
networks
33 Building Public Awareness
Activities designed to
increase public
understanding of the arts or
to build public support for the
arts
05 Concert/Performance/
Reading
Includes production
development
31 Curriculum Development/
Implementation
Includes the design and
distribution of instructional
materials, methods,
evaluation criteria, etc.
24 Distribution of Art
(e.g., films, books, prints;
do not include
broadcasting)
06 Exhibition
Includes visual arts, media
arts, design, and exhibition
development
08 Fair/Festival
09 Identification/
Documentation
(e.g., for archival or
educational purposes)
13 Marketing
96 Presenting/Touring
29 Professional Development/
Training
Activities enhancing career
advancement
14 Professional Support:
Administrative
Includes consultant fees
15 Professional Support:
Artistic
(e.g., artists' fees, payments
for artistic services)
17 Publication
(e.g., books, manuals)
16 Recording/Filming/Taping
(e.g., to extend the audience
for a performance through
film/tape; do not include
archival projects)
18 Repair/Restoration/
Conservation
19 Research/Planning
Includes program evaluation,
strategic planning, and
establishing partnerships
20 Residency - School
Artist activities in an
educational setting
21 Residency - Other
Artist activities in a non-
school setting
22 Seminar/Conference
30 Student Assessment
34 Technical Assistance
with technical/administrative
functions
35 Web Site/Internet
Development
Includes the creation or
expansion of Web sites, the
development of digital art
collections, interactive
services delivered via the
Internet, etc.
28 Writing About Art/Criticism
99 None of the above/Please
specify
City of Evanston
19: Research/Planning
422
Legal Name:
INDIVIDUALS BENEFITING:
Provide data for individuals expected to directly benefit from the project. Leave blank any items that are not applicable or for which
supportable estimates do not exist.
Individuals to be Compensated from the Project Budget
In completing this section, refer to your project budget (which should include both Federal and non-
Federal matching funds). Count only those individuals who will be compensated from the project
budget, whether in whole or in part, and whether engaged as an employee or contractor. Do not
double-count. Audience/ Attendees/ Participants/ Learners should be accounted for in the next table.
Number
Artists
Teachers
Others
TOTAL
Audiences/Attendees/Participants/Learners
Enter the number of people you anticipate reaching through each method as applicable. Do not
double-count.
If you intend to use social and/or
other new media to reach people,
please check the appropriate
column.
"Live" Arts Experience
(where people visit a venue -
whether alone or in a group - to view
or participate in an arts activity.
Includes exhibits, performances, and
film screenings before an audience;
excludes audiences that view or
participate through transmission.)
Broadcast
(TV, radio, cable)
Distribution of
Physical Materials
(e.g., CDs, DVDs,
books)
Social Media
(e.g., Facebook,
Twitter, wikis)
Other New Media
(e.g., websites,
webcasts, eBooks
and other
downloads,
streaming, mobile
phone apps)
Adults
Children/Youth
(younger than 18)
TOTALS
City of Evanston
423
Legal Name:
POPULATION DESCRIPTORS
From each section, select the one descriptor that best describes the primary population expected to benefit from the project during the
period of support. These responses should refer to populations reached directly, rather than through broadcasts or Internet
programming.
Race / Ethnicity:
N: American Indian / Alaska
Native
A: Asian
B: Black / African American
H: Hispanic / Latino
O: Native Hawaiian / Other
Pacific Islander
W: White
G: No Single Group
Age (Range):
2: Pre-Kindergarten (0-5 years)
3: K-12 (6-18 years)
4: Young Adults (19-24 years)
5: Adults (25-64 years)
6: Older Adults (65+ years)
1: No Single Group
Geography:
2: International
3: Multiple States
4: Statewide
5: City / County
Communities:
2: Urban
3: Rural
4: Suburban
1: No Single Group
From the section below, select all of the descriptors that best describe the primary population expected to benefit from the project during
the period of support. These responses should refer to populations reached directly, rather than through broadcasts or Internet
programming.
Underserved / Distinct Groups:
Individuals with Disabilities
Individuals in Institutions (include people living in hospitals, hospices, nursing homes, assisted care
facilities, correctional facilities, and homeless shelters)
Individuals with Low Income
Individuals with Limited English Proficiency
Military Veterans/Active Personnel
None of the Above
City of Evanston
424
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Instructions:On this form, you will attach the various files that make up your grant application. Please consult with the appropriate
Agency Guidelines for more information about each needed file. Please remember that any files you attach must be in the document format
and named as specified in the Guidelines.
Important:Please attach your files in the proper sequence. See the appropriate Agency Guidelines for details.
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425
Evanston Performing Arts and Community Center Study
City of Evanston, Illinois
The NEA Our Town Grant Application 1
A. Major project activities.
Evanston has long been home to cultural arts organizations that have put down roots in our community and grown.
These groups train artists, and are a vital part of our economy. Locally and nationally renowned arts groups like the
Piven Theater, Next Theater, Light Opera Works and the Actors Gymnasium have expanded from small storefront theater
organizations and have outgrown their performance and organization space. This has forced some of our larger arts
groups to relocate out of Evanston to Chicago and neighboring suburbs. This is a rising concern in our city as we
recognize the cultural and economic contribution that these organizations provide to our city.
In an effort to stem further potential losses of arts organizations from Evanston, a study was commissioned to explore
the possibility of transforming the Varsity Theater, a former movie palace in downtown Evanston, now only partially used,
into a performing arts center. Simultaneously, the Second Baptist Church which is located on the same block has been
exploring the possibility of creating a community center adjacent to their church facilities to address a variety of needs
from housing to ground floor retail businesses, performing arts space, and community gathering spaces. Their efforts,
the City’s efforts and the continuing discussion with our arts groups to address their needs provide Evanston with a once-
in-a-century opportunity: to develop a project that not only addresses community needs but to develop a performing arts
center in the heart of downtown Evanston.
We propose to use this opportunity to develop a concise plan of action to help realize the vision of a performing arts
center in the heart of Evanston while providing space for the community at large. This will be done in a three phase
project. First to study the block, its existing buildings and to develop scenarios of development that will transform the
block to house the new performing center spaces and the community center spaces. This will then lead to a preferred
scenario that will be evaluated and used to develop a financial plan. Lastly a detailed action plan will help give final
direction and guidance so that this project may move into the next phase of design and implementation of the preferred
scenario.
1. Detailed Architectural Study (Budget Cost: $60,000 )
A detailed planning and architectural study to redevelop, renovate, and reuse existing buildings on the block will be
undertaken. A variety of development concepts ranging in intensity of use and variety in style will be delivered first to
help the stakeholders determine the best possible preferred plan. This preferred plan will include building programming,
an assessment of what buildings can be adaptively reused and a detailed plan with phased redevelopment and cost
estimates.
Time Frame: 3 months | Deliverable: Detailed report including concepts and final prefered plan that includes
schematic floor plans, sections, elevations and preliminary cost estimates.
2. Financial Plan (Budget Cost: $30,000)
Using the results of the detailed architectural study, a detailed financial plan will be developed. The final outcome of this
study will be a detailed cost for construction and marketing, as well as likely lease rates for this space’s uses.
Time Frame: 2 months | Deliverable: Plan document and supporting graphics/exhibits.
3. Action Plan (Budget Cost: $10,000)
An Implementation Plan will be commissioned following the delivery of the Market Study, Architectural study and Financial
Plan. The plan will compile all of the previous information into a detailed step-by-step action plan and will identify
short- and long-term steps to accomplish the project. We will also identify potential funding sources for construction/
renovation of exterior and interior spaces in the Implementation Plan.
Time Frame: 2 months | Deliverable: Plan document and supporting graphics/exhibits.
B. Outcomes and Measurements.
The Evanston Performing Arts and Community Center will build on earlier developments to continue the transformation
of downtown Evanston into a vibrant, 24-7 urban environment. The arts community is an essential component to the
overall livability of any community. By building capacity for our existing arts organizations, developing a community
center to be used by the residents of Evanston we are able to provide another amenity and vital asset to the community’s
access to arts. The new spaces will be flexible and state-of-the-art, enabling multiple organizations, large and small,
new and old, to thrive in the heart of Evanston.
Project Narrative
426
Evanston Performing Arts and Community Center Study
City of Evanston, Illinois
The NEA Our Town Grant Application 2
The detailed architectural study will evaluate all existing buildings on site; develop a comprehensive design and
redevelopment plan that will incorporate contributing buildings into a new design that will be architecturally striking in
the heart of downtown Evanston. By using green development standards and building to achieve LEED rating, we will
ensure the Evanston Performing Arts and Community Center is a leader in sustainable design both in Evanston and
nationally. All aspects of this project are to ensure that Evanston stays competitive and attractive to performing arts
groups that currently reside in Evanston or groups that are either forming or looking for expansion space as they grow.
C. Schedule.
Detailed Architectural Study June - October 2011
Financial Plan October - November 2011
Action Plan November - December 2011
D. Key partners, organizations, individuals.
In October of 2010, The City of Evanston and Downtown Evanston kicked off the Varsity Theater Feasibility Study. This
project included numerous stakeholders to review and comment on the work provided by the CLUE Group, LLC that
was retained to provide research and results in a final strategic plan that strengthens the role of the arts as an economic
catalyst in downtown Evanston, with specific consideration of what the potential role the Varsity Theater might have
in that process. This final report is due in May of 2011 and initial findings have been presented to the group that (1)
a performing arts center is feasible in a city the size and scope of Evanston and (2) that redevelopment of the Varsity
Theater is feasible to house such a facility. This final report will be used as a springboard for the Evanston Performing
Arts and Community Center Study (EPACC).
The execution of EPACC Study will involve again a partnership among the property owners, stakeholders and the
city that include, but are not limited to; Downtown Evanston, Varsity LLC, the Second Baptist Church, Northwestern
University, and the City of Evanston. A wide range of community stakeholders will be involved to ensure the success of
this study as well. The Evanston Arts Council’s Arts & Business Committee has been a strong advocate for this exciting
project for years and will be asked to advice and assist where needed. Design Evanston, an organization made up of
architects, planners and landscape architects, will be actively involved in reviewing all design scenarios developed in
the Architectural Study phase of this project. The City of Evanston has committed city staff from the Community and
Economic Development Department to closely administer this project.
E. Target community.
The Evanston arts community would benefit greatly from the addition of a new state-of-the-art performance space
in the heart of downtown Evanston. The Evanston community as a whole would benefit because it would allow local
theater, dance and music companies to stay in Evanston when they outgrow their original smaller venues. For instance,
Northlight Theatre was founded locally, but moved to a new performing arts facility in Skokie in 1997. Northlight
Theatre wanted to stay in Evanston due to its large local subscriber base, but an adequate theatre space just was not
available in Evanston.
Businesses adjacent to the proposed site would all benefit from the heightened profile and increased foot traffic that
the new EPACC would provide. The area has a mixture of local shops alongside national retailers. A large number of
restaurants in downtown Evanston would benefit from people dining out before and after shows.
The EPACC site is close to the Northwestern University’s campus. NU’s faculty and students would be able to access a
new type of performing arts space not currently available in the City’s limits and residents of Evanston will be able to
tap into a new community resource. Finally, the City would benefit from increased tax revenues, as well as expanding
amenities to entice potential new residents and businesses looking to locate on the North Shore.
The investment in a new performing arts space would greatly enhance the downtown district as a retail, cultural and
recreation destination and expand other economic development projects. In 2005, a survey funded by the Illinois Arts
Council and Evanston Community Foundation determined that Evanston has ten times the national average of artists
living and working in Evanston. Seventy-five percent of whose income is from their art. Artists in 2005 generated $25
million in the Evanston economy.
427
Evanston Performing Arts and Community Center Study
City of Evanston, Illinois
The NEA Our Town Grant Application 3
F. Plans for promoting, publicizing, and disseminating the proposed project.
There is enormous interest in this project in Evanston and the greater Chicagoland region. The authorization of Evanston’s
City Council to investigate the Varsity Theater restoration resulted in extensive media coverage. Chicago Tribune theatre
critic and Evanston resident Chris Jones has been outspoken in championing the benefits that a downtown Evanston
performing arts center could produce in terms of community and economic development. The City of Evanston has
also adopted an aggressive Web 2.0 strategy for disseminating information and promoting City initiatives, including the
use of blogs, Facebook, Twitter, YouTube and other resources. The City will leverage all of these promotional avenues
to assure widespread exposure for the process and results of this project.
G. Plans for documenting, evaluating and disseminating.
The project consultants, in partnership with City staff, will create monthly and quarterly reports that summarize each
project phase. These reports will be distributed to the City Council, the Arts Council, the Economic Development
Committee, and the Planning & Development Committee, all of which will participate in monitoring the progress and
providing feedback on the results of this project. Digital documentation on the City of Evanston’s website will be part
of this process as well. All documents relevant to the progression of the project will be posed in a timely manner and
made available in printed form to anyone that requests a copy.
In addition, an Advisory Committee of stakeholders will be assembled to review progress of the study as major scope
items come to completion. They will provide a sounding board for ideas, recommendations and improvements to plan
elements throughout the process.
H. Plans for making the project accessible.
All architectural concepts developed during this study must comply with all ADA standards applicable to this project.
City of Evanston staff will review all documents to ensure that all ADA standards and local accessibility standards are
met. The City of Evanston strives to ensure all public meetings are accomodating to all residents and guest who wish
to attend these meetings.
I. Budget.
The City of Evanston requests a $50,000 grant from the NEA. The City has allocated $50,000 in matching funds
from the Washington National TIF district as well as the allocated City staff salaries and fringes totalling $15,541
for a total project budget of $115,541.
The projected expenses for the major project activities are:
1. Detailed Architectural Study $60,000
2. Financial Plan $30,000
3. Action Plan $10,000
4. City of Evanston Staff Salaries and Fringes $16, 367
Total Budget $116,367
If we were to receive less than requested our priorities first would be to conduct the detailed architectural study with
the remaining costs of the financial and action plan to come at a later date. Without the study we cannot achieve
parts two and three of the scope of work.
428
Evanston Performing Arts and Community Center Study
City of Evanston, Illinois
The NEA Our Town Grant Application
Organizational Background.
The City of Evanston, located on the north side of the greater Chicago metropolitan area, is a community of 74,486.
Formally incorporated as a town on December, 29, 1863, the city is has a Council-Manager form of government has
been adopted with the City Manager as the chief administrative officer. Although the City is primarily residential in
nature, it does have a number of commercial areas, including a revitalized Downtown. The southern boundary of the
City of Evanston borders the City of Chicago and is twelve miles north of downtown Chicago. Evanston is the first in a
succession of eight communities fronting on Lake Michigan, stretching twenty-one miles and collectively known as the
“North Shore.” The City is home to Northwestern University. In addition, the City is the home of two major teaching
hospitals, St. Francis Hospital and Evanston Hospital, many corporations, service institutions, large national retailers and
small entrepreneurial businesses.
There are many cultural outlets in Evanston, a thriving business economy, and public lakefront recreation activities.
Evanston boasts one of the largest and most diverse arts communities in the state. The arts are celebrated often, and
there are many opportunities to be involved in the arts in Evanston. The City's Cultural Arts Division provides oppor-
tunities for a broad range of community participants to engage in arts activities throughout the community. City staff
manages the Noyes Cultural Arts Center which serves the community by providing low cost studio, rehearsal, office
and performance space to Evanston and area professional artists and arts organizations. The City also presents two
popular summer festivals, the Evanston Ethnic Arts Festival and Lakeshore Arts Festival, as well as free weekly concerts
in parks throughout the summer, arts camps during the summer and school holiday breaks, and an active public art
program that places artworks in communities citywide. Additionally the City of Evanston is home to numerous cultural
organizations such as the Piven Theater, Next Theater, Actors Gymnasium, Evanston Children’s Theater, Dance Center
Evanston, Evanston Art Center, Northwestern Block Museum, Piccolo Theater, Evanston Symphony Orchestra and the
Evanston History Center.
City Demographics (2010 Census/2009 ACS)
Total Population: 74,486
White: 48,872
Black: 13,474
Asian: 6,416
American Indian: 175
Some Other Race: 2,687
Median Household Income: $69,544
High School Graduate or over: 93.9%
Bachelor’s Degree or over: 65.7%
429
Evanston Performing Arts and Community Center Study
City of Evanston, Illinois
The NEA Our Town Grant Application
City of Evanston City Council Members
Elizabeth B. Tisdahl Mayor
Judy Fiske Alderman, 1st Ward
Peter Braithwaite Alderman, 2nd Ward
Melissa A. Wynne Alderman, 3rd Ward
Donald N. Wilson Alderman, 4th Ward
Delores A. Holmes Alderman, 5th Ward
Mark Tendam Alderman, 6th Ward
Jane Grover Alderman, 7th Ward
Ann Rainey Alderman, 8th Ward
Coleen Burrus Alderman, 9th Ward
Board of Directors
430
Evanston Performing Arts and Community Center Study
City of Evanston, Illinois
The NEA Our Town Grant Application
Letters of Support.
431
432
433
434
April 22, 2011
To Whom It May Concern:
Downtown Evanston is an organization of downtown Evanston commercial/residential
property and business owners established to market, maintain, develop, and improve the
vitality of the local economy and quality of life in partnership with the City of Evanston.
Downtown Evanston is committed to working with the owners of the Varsity Theatre and
adjacent property owners in the downtown district of Evanston, Illinois to research a
performing arts and community center.
On March 5, 2010 a goal setting workshop was conducted for Downtown Evanston with
over 45 stakeholders in the community. Goals were identified for the next 3-5 years.
One of these top goals is to promote the performing and visual arts in Downtown
Evanston. Suggested strategies include forming an arts coalition for downtown
Evanston and enlivening the streets with public art, performers or vendors on a regular
basis.
In September 2010, Downtown Evanston applied for a City of Evanston grant to conduct
a feasibility study that would ultimately develop a strategic plan to strengthen the role of
the arts as an economic catalyst in downtown Evanston, with the specific consideration of
what the potential role for the former Varsity Theatre that closed in the mid 1980’s might
be in that process. Downtown Evanston entered into a contract with the CLUE Group to
conduct the study.
This report will be presented to Downtown Evanston in May of 2011. We see this report
as a springboard to start the next phase of this project with the assistance of the “Our
Town” grant through the NEA.
Downtown Evanston sees this project as a vital part of the future economy of downtown
Evanston and will enhance the quality of life for residents and visitors alike. We see this
project as a major generator to increase visitation to downtown Evanston from a regional
and national perspective driving increased restaurant and retail sales as well as overnight
stays in one of five hotels in the district. Our location to the city of Chicago with major
transportation coming into the heart of Evanston is just one more reason this is such a
viable project.
We look forward to partnering with the Varsity Theatre team, the City of Evanston,
Northwestern University, Second Baptist Church, Evanston residents and the arts
community to make this dream come alive!
Sincerely,
Carolyn L. Dellutri, CMSM, CTP
Executive Director
435
436
The Church of Faith, Freedom and Fellowship
Second
Baptist
Church
1717 Benson Avenue
Evanston, IL 60201
p 847 869-6955
f 847 869-6599
www.secondbaptistevanston.org
Reverend Mark A. Dennis, Jr.,
Senior Pastor
Reverend Karen Mosby-Avery,
Pastor of Pastoral Care and
Administration
Craig Watson, Chairman
Diaconate Ministry
Yvonne Davis, Chairman
Trustee Board
Karen Session, Treasurer
Trustee Board
April 25, 2011
Dear Members of the NEA Selection Committee,
Historic Second Baptist Church of Evanston is pleased to tender
this letter on behalf of the City of Evanston in support of its
application to receive a planning grant in the amount of $50,000
from the NEA’s “Our Town” initiative. The projected plan of the
Varsity Theater as a downtown center for the performing arts is
aligned with the vision of both the City of Evanston and Second
Baptist Church.
The vision is mutually shared and has the potential of bringing
diverse people together in community via the arts. Since its
founding in 1882, Second Baptist Church has served as a magnet
throughout the Evanston community successfully drawing diverse
people to its facilities and surrounding downtown businesses. As a
church, it is our intent to expand the creative possibilities of
community life through the arts and strategic collaboration with the
City and The Varsity Theatre.
Hence, a planning grant by the NEA to the City of Evanston will
enable the many different constituents of Evanston and Second
Baptist to regularly experience the arts as never before! In the
spirit of our Founders and diverse parishioners throughout
Evanston and beyond, we remain hopeful that you will give serious
consideration to the City’s request for such a planning grant that
has the ultimate potential of transforming and greatly enhancing a
city and its constituents.
Sincerely,
Reverend Mark A. Dennis, Jr.
Senior Pastor
437
438
439
April 22, 2011
To Whom It May Concern:
I am writing to express Next Theatre Company’s support for a performing arts venue in
downtown Evanston.
Next Theatre Co.’s mission is to produce socially provocative, artistically adventurous work.
Since our founding in 1981, our 167‐seat space has been home to over a hundred
productions, serving nearly a quarter of a million theatergoers and winning Jeff Awards in
nearly every category. We serve over 10,000 patrons each year, including students, elderly,
and everyone in between. Our audience includes local Evanstonians as well as Chicago and
North Shore residents, and they have come to expect artistic excellence in the pursuit of
culturally progressive work. As Dan Zeff of Copley News observed earlier this year, the Next
is quickly becoming "the venue of the edgiest theater in the area."
Next is a 30‐year old professional theatre company that has been housed at the Noyes
Cultural Center in Evanston for almost our entire history. We are committed to Evanston
and are enormously excited about the prospect of a downtown Evanston cultural facility
that could be used by Evanston’s thriving arts organizations and add to the economic
stability of this wonderful city.
Sincerely,
Jennifer Avery
Artistic Director
440
DesignEvanston
813-2 Forest Avenue
Evanston, Illinois 60202
(847) 866-7480
www.designevanston.org
Founded in 1980, Design Evanston is a 501(c)(3) not-for-profit advocacy organization promoting good design in Evanston.
April 21, 2011
To Whom It May Concern:
From the moment we heard about the possible redevelopment of the former Varsity Theater,
Design Evanston board members were 100% in support of the project. Within days we had an
opportunity to tour the interior with Steven Rogin, the owners representative, and Carolyn Dellutri,
Executive Director of Downtown Evanston, and we began crafting workable ideas to support the
project.
Design Evanston is organized to operate exclusively for charitable and educational purposes. In
this capacity we can offer substantial assistance with the Theater project. Our bylaws dictate that
Design Evanston will:
1. Instruct the public on subjects useful to the individual and beneficial to the community.
2. Provide services that result in the lessening of the burdens of government.
We are wholeheartedly committed to participating in evaluating the reuse of the former Varsity
Theater. Specifically we could:
1. Host a charrette, attended by our design professional members, to explore a variety of issues
related to restoration, adaptive reuse, and preservation
2. Broaden the process by inviting recognized design professionals from outside the Evanston
community, to participate in the charette
3. Sponsor a competition and participate on the jury, or help select a jury for the competition
4. Engage faculty and students in local achitectural schools for their input on design options for
the Theater.
There is significant historical precedent in how we can help with this project. Since our founding:
1. We developed the design guidelines for the city’s public library competition
2. We participated in a Master Plan design charette for the proposed Research Park project
3. We sponsored a charette focusing on the future of the Dawes Mansion, a National Register
Landmark home of the Evanston History Center
4. We participated in a design charette that resulted in positive changes to the Church Steet
Plaza development
5. We sponsor the Design Evanston Awards - regularly honoring building owners who have made
a commitment to good design in our community
6. We provide informal design reviews, at the request of the city, for development projects prior to
going through the formal review process
Jack Weiss, President
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For City Council meeting of November 28, 2011 Item O2
Business of the City by Motion: Lakefront Committee Report
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director of Community & Economic Development
Nancy Radzevich, Economic Development Division Manager
Subject: Lakefront Committee Report
Date: November 9, 2011
Recommended Action:
The Economic Development Committee (EDC) recommends the City Council accept
and approve the Lakefront Committee’s final report, in the form of the August 30, 2011
meeting minutes, and recommendation as follows:
• The Lakefront Committee recommends no further action or work be taken by the
Lakefront Committee or the Economic Development Committee with respect to
Mike Vasilko’s lakefront development proposal;
• The Committee commends and thanks Mr. Vasilko for his initiative, actions, and
investment of resources to bring ideas to the Committee; and
• The Committee recommends that if at any time the City Council decides to
pursue such a development proposal, that Mr. Vasilko be invited into any such
discussion.
Further, the Economic Development Committee recommends that such acceptance and
approval by the City council shall not preclude Mr. Vasilko from meeting and/or seeking
a partnership with representatives at Northwestern University, if he continues to pursue
his concept for a lakefront development.
Background:
At the July 28, 2010, Mr. Mike Vasilko presented his concept for a lakefront
development to the Economic Development Committee. The plan, which would include
a fine arts and performing arts center, convention center, hotel and marina, was
presented as a means to respond to the City’s debt obligations and as a source for new
tax revenue. On September 22, 2010, the EDC recommended the creation of a
Lakefront Committee to review the merits of this proposal. The Lakefront Committee
was appointed by the Mayor in March 2011
The Lakefront Committee held four meetings, starting in May 2011, during which they
reviewed and considered Mr. Vasilko’s lakefront development proposal. At the final
Memorandum
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Page 2 of 2
meeting on August 30, 2011, the Committee deliberated on their recommendation to the
Economic Development Committee.
Legislative History:
This matter was before the Economic Development Committee for consideration at its
October 26, 2011 meeting. Alderman Grover, as Chairman of the Lakefront Committee
presented the final report and recommendation to the Economic Development
Committee. The Committee voted unanimously (8-0) to accept and approve the
Lakefront Committee’s recommendations, but that such approval should not prevent Mr.
Vasilko from continuing to pursue his proposal with representatives at Northwestern
University.
Attachments:
Lakefront Committee Memorandum to Economic Development Committee, dated
October 19, 2011
Lakefront Committee Minutes of Tuesday, August 30, 2011
Lakefront Committee August 30, 2011 attachment
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To: Economic Development Committee
From: Lakefront Development Committee
Alderman Jane Grover, Chair
Alderman Judy Fiske
Alderman Coleen Burrus
Alderman Melissa Wynne
Percy Berger
Marcel Eberle
Chris Ernst
David Reynolds
Mark Sloane
Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Subject: Lakefront Committee Report and Recommendation
Regarding Mike Vasilko’s proposed Lakefront Development Proposal
Date: October 19, 2011
Recommended Actions:
The Lakefront Committee recommends no further action or work be taken by the Lakefront
Committee or the Economic Development Committee with respect to Mike Vasilko’s
lakefront development proposal.
The Committee commends and thanks Mr. Vasilko for his initiative, actions, and investment
of resources to bring ideas to the Committee.
The Committee recommends that if at any time the City Council decides to pursue such a
development proposal, that Mr. Vasilko be invited into any such discussion.
Summary:
Recognizing the City’s outstanding debt obligation and need for new tax revenue, Mr. Mike
Vasilko proposed and presented plans for a lakefront development situated off shore that
would include a fine arts and performing arts center, convention center, hotel and marina.
Mr. Vasilko presented his concept to the Economic Development Committee (EDC) on July
28, 2010, and on September 22, 2010, the EDC recommended appointing a Lakefront
Committee to further review the merits of the proposal. The Lakefront Committee was
appointed by the Mayor in March 2011 and held four meetings. Attached are the meeting
minutes from the Lakefront Committee’s final meeting on August 30, 2011, which serves as
the Lakefront Committee’s report and recommendation to the Economic Development
Committee.
Memorandum
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Note: minutes are not verbatim
LAKEFRONT COMMITTEE
MINUTES OF
Tuesday, August 30, 2011, 6:30pm
Civic Center, 2100 Ridge Ave. Room 2402
MEMBERS PRESENT: J. Fiske, J. Grover, P. Berger, M. Wynne, C. Burrus, C. Ernst
D. Reynolds,
MEMBERS ABSENT: M. Eberle, M. Sloane
STAFF PRESENT: D. Gaynor, P. Belcher
OTHERS PRESENT: M. Vasilko, B. Seidenberg, A. McGonigle
PRESIDING MEMBER: J. Grover, Committee Chair
DECLARATION OF QUORUM
A quorum was present.
APPROVAL OF MEETING MINUTES
The meeting minutes of July 14, 2011 were approved with noted changes.
PUBLIC COMMENTS
None.
UNFINISHED BUSINESS
Review/Evaluate M. Vasilko’s Lakefront Development Proposal
Chair Grover stated tonight’s meeting is for the committee to deliberate its report to the
Economic Development Committee specific to the current version of M. Vasilko’s lakefront
development proposal.
Chair Grover presented a brief history: the Economic Development Committee (EDC) heard M.
Vasilko’s presentation in July 2010. Discussion continued with the EDC through Sept 2010, at
which time the EDC decided to appoint a Lakefront Committee to further review the proposal.
The Mayor appointed members of the Lakefront Committee and met in May 2011, the first of
four meetings.
M. Vasilko’s initial concept for a lakefront hotel and convention center was situated on an island
built of landfill in Lake Michigan east of Evanston’s downtown, serviced by a tunnel connection
(attachment A). Over the next two meetings, M. Vasilko refined his proposal to incorporate
comments from both the Committee and guest speakers. His current proposal is landfill
acreage to be built off Evanston’s lakefront, but east of the Northwestern University campus, not
connected by tunnel, but rather by existing roadway through the campus (attachment B).
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Mr. Vasilko has been clear that he seeks Committee approval to investigate the feasibility of his
proposal with an independent market demand study and a financial feasibility study.
The Committee first discussed the compatibility of Mr. Vasilko’s proposal with the City of
Evanston’s Lakefront Master Plan. Since the Lakefront Master Plan was adopted, the City has
continued its implementation, with improvements at Lighthouse Landing, the new bike and
pedestrian path, the Clark Street beach facility, and the boat ramp and Dempster Street storage
facility. The Master Plan did not address the property north of Clark Street Beach, which is the
property involved in Mr. Vasilko’s current proposal. D. Reynolds explained that the Lakefront
Master Plan was not intended to address private property, such as Northwestern University’s.
M. Wynne said the current proposal is problematic because it involves property belonging to
Northwestern University and would require the University’s involvement. She feels the
Committee is not in the position to recommend Mr. Vasilko’s proposal to Northwestern.
Moreover, the Lakefront Master Plan’s intent was to balance passive with more active uses and
to minimize commercial uses, where the proposal is a very intense commercial use. She
doesn’t think that the proposal is consistent with the Lakefront Master Plan. She agreed that the
Lakefront Master Plan intended to plan for property that the City of Evanston controlled and that
it isn’t within our purview to tell Northwestern what to do with its lakefront.
C. Burrus said she supports development generally. However, given the report on the Varsity
Theater and the new recent music venue’s struggle to obtain financing, she doesn’t see the
financial feasibility of such a large scale project. Public funds don’t exist and she questions the
feasibility of the project for a private developer. She believes Mr. Vasilko presents a great idea,
but that the timing of such a large development is difficult now.
P. Berger said he doesn’t totally agree that the Lakefront Master Plan controls in this case, but
states that it is the only approved lakefront plan. He does not believe that Mr. Vasilko’s specific
proposal is consistent with the Master Plan. He appreciates Mr. Vasilko’s proposal as a solution
to the City’s financial problem, but thinks that the City should pursue a larger process. That
process includes a clear definition of the problem (economic), discussion of what the range of
possible solutions are, one of which could be development of the lakefront, and a conclusion.
He suggests that consideration of just one solution is too far ahead of the process. And the
process needs citizen input. He does not recommend that the Committee pursue Mr. Vasilko’s
proposal based on process.
J. Fiske said the revised proposal, with a location off Northwestern’s property, creates more
problems. She was reluctant to consider the lakefront placement of the first proposal and is just
as reluctant to situate it off Northwestern’s shore. She questions how shared government of
new landfill with the University would work, such as whether the University would donate part of
new landfill to the City for a performing arts center. And there are issues with traffic through the
University campus to the particular venues.
J. Fiske does not favor of investing in a feasibility study, as she feels Mr. Vasilko’s plan does not
fit with the long range mission for the lakefront and she’s not sure if the proposal fits with
Northwestern’s plan for its lakefront. She thanked Mr. Vasilko for the time, effort and resources
he invested in his vision and proposal.
D. Reynolds said Mr. Vasilko’s plan seems to have two basic revenue sources: commercial
venue (marina, hotel, convention center) and a performing arts venue. His research shows,
however, that almost no performing arts organizations gain even 50% of their operating revenue
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from sales. He doesn’t think that a first class arts organization located in such a facility can
compete with the downtown organizations and raise enough money to profit.
C. Ernst said he doesn’t think this is the place for a plan like this and discussed his issues.
Ownership: Evanston does not own the lakebed, any lake development must benefit all citizens
(not just Evanston), and private ownership of lake development is not allowed under the Public
Trust Doctrine. He doesn’t think Northwestern would be able to build its existing landfill today
due to overlapping agencies responsible for the Lake Michigan. Infrastructure: Evanston, and
landlocked city, does not have the infrastructure to support a project of this magnitude; neither
Sheridan Rd, Church St, or Davis St can support the traffic from the proposal. Lakefront Master
Plan: he feels the proposal goes a bit too far in the way of development to fit with the Master
Plan. He doesn’t want to turn the Evanston lakefront into something like Chicago’s. Finally,
such a proposal requires many years to develop and he doesn’t think this is the solution for the
City’s economic challenges.
Chair Grover inquired whether the Committee should recommend to the Economic
Development Committee that the University and the City discuss the proposal.
J. Fiske said she wouldn’t want such a recommendation to be perceived as endorsement of the
Mr. Vasilko’s proposal for expansion into Lake Michigan, which she opposes. The University
could approach the City with regard to the proposal, but she doesn’t think the University will be
interested in it.
M. Wynne said this proposal is not financially feasible, it is fundamentally at odds with the
Lakefront Master Plan, and opposes approaching Northwestern about it. She opposes a
lakefront marina and says the Wilmette Yacht Club does not make money from its marina. She
pointed out that this development proposal did not come from the community or the committee,
rather from Mr. Vasilko, who is a visionary. She questions whether the community wants such a
development.
Chair Grover said the missing piece of the puzzle is a consensus about what Evanston
residents want and what their lakefront vision is. She asks how we can assess whether there is
larger support for any lakefront development and specifically for this proposal.
P. Berger said the Committee should not recommend to the Economic Development Committee
that it contact Northwestern regarding Mr. Vasilko’s, for the simple reason the City of Evanston
hasn’t decided what it wants.
Chair Grover suggested that the Committee is not the proper venue for those discussions with
the University, but the University’s potential involvement has been discussed simply because of
the location for Mr.Vasilko’s current version of the proposal.
C. Burrus stated that an arts development can generate revenue, but not at a level to get the
City out of debt. Evanston’s smaller arts organizations have trouble generating revenue.
Northwestern has a strong arts community but is struggling to build a new arts center on
campus. Raising dollars for a music building or an arts building is difficult.
A. McGonigle says he views the Lakefront Master Plan as a binding public citizen document and
that the proposed development would be a diversion from the Master Plan.
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Mr. Vasilko addressed the Committee. He asks the Lakefront Committee to review and
evaluate his proposal through an economic development lens. He regrets perceptions that the
Lakefront Master Plan is controlling when it explicitly does not apply to Northwestern
University’s lakefront. As to the financial feasibility of his proposal, conclusions at this point
would be speculative, and a formal feasibility study would be the best step to take. Contrary to
suggestions that the State of Illinois would not permit this development, in his discussions with
representatives from the State, they expressed interest in talking about his proposal. Finally,
Northwestern has indicated an interest in the proposal based upon his conversations with
university representatives. Again, a financial analysis and market study would answer many
questions.
J. Fiske remarked that Northwestern, as an interested party, was welcome to attend the
Committee’s meetings and that Northwestern may come to the City to discuss this proposal.
C. Burrus said that her comments about Mr. Vasilko’s proposal are based upon its feasibility
and return on investment, and not the Lakefront Master Plan.
Chair Grover said because of the way Mr. Vasilko’s proposal has been revised (moved
northward, adjacent to the University) the path now leads to the University for this proposal.
The location of the proposed site takes it outside the purview of this Committee. She agrees
with Mr. Berger that studies are a predicate for such an undertaking, including an assessment of
what Evanston wants, regardless of location.
M. Vasilko responded that he has been working to present his proposal to a number of
community groups to generate support for it.
M. Wynne explained the process the City undertook to develop the Lakefront Master Plan,
which was similar to revising the City’s comprehensive general plan, and that the Master Plan
precluded this Committee’s discussion of lakefront development, which is why she voted against
appointment of this Committee. She feels the Lakefront Master Plan expresses the
community’s vision for our lakefront.
Chair Grover asked the Committee to recognize Mr. Vasilko’s undertaking, his efforts to meet
Evanston’s challenges with a big idea, and for asking the community to think differently about
Evanston. She remarked that Mr. Vasilko’s proposal was a very positive, constructive response
to a problem that the City will struggle with for years. Whether we like the proposal, Mr. Vasilko
deserves credit for investing his ambition, energy and resources in it.
For the Committee, Chair Grover suggested either producing a report with a synopsis of the
Committee’s deliberations, with a recommendation that further discussion about the proposed
plan, given its location, will be with Mr. Vasilko and the University. If the University needs the
City at the table, then it’s the University’s decision. Or the minutes of tonight’s meeting can
simply stand as the Committee’s report and recommendation to the Economic Development
Committee.
P. Berger said that to be clear as to the Committee’s recommendation, it should officially state
that it has reviewed and considered Mr. Vasilko’s proposal from its first meeting through today
and decided that no further action be taken by this Committee or the Economic Development
Committee with respect to these plans.
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P. Berger proposed a resolution that Mr. Vasilko’s proposal from its beginning through tonight’s
meeting of August 30, 2011, has been considered by the Lakefront Committee and the
committee has decided to recommend that no further action or work be taken by this Committee
or by the Economic Development Committee with respect to the proposal.
P. Berger proposed a second resolution commending Mr. Vasilko for his initiative, actions, and
investment of resources to bring ideas to this Committee and if at any time the City Council
decides to pursue such a development proposal, that Mr. Vasilko be invited into any such
discussion.
The committee voted 7-0 on P. Berger’s resolutions and to have the minutes of tonight’s
meeting stand as the Committee’s report and recommendation to the Economic Development
Committee.
NEW BUSINESS
None.
ADJOURNMENT
The meeting adjourned at 8:00 p.m.
Attachments:
• M. Vasilko’s concept with island east of the downtown area
• M. Vasilko’s concept with island east of Northwestern University
• Comments from M. Eberle, who was unable to attend the August 30, 2011 meeting.
• Comments from M. Sloane, who was unable to attend the August 30, 2011 meeting.
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