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11.14.11
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, November 14, 2011 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene immediately after P&D. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wilson (II) Mayor Public Announcements Governor’s Sustainability Award Presentation to (415 Premiere) – Chicagoland Apartment Marketing and Management Excellence Awards (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Hearing: Truth in Taxation Hearing for the 2011 Property Tax Levy for the City of Evanston and the Township of Evanston (VI) Public Hearing: FY2012 Proposed Budget for the City of Evanston (VII) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VIII) Consent Agenda: Alderman Rainey Page 1 of 716 City Council Agenda November 14, 2011 Page 2 of 9 11/11/2011 1:20 PM (IX) Report of the Standing Committees Administration & Public Works - Alderman Burrus Planning & Development - Alderman Holmes Human Services - Alderman Fiske (X) Special Orders of Business (XI) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XII) Executive Session (XIII) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Special City Council Meeting of October 15, 2011 (M2) Approval of Minutes of the Regular City Council Meeting of October 24, 2011 (M3) Approval of Minutes of the Special City Council Meeting of October 29, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 10/23/11 $2,561,778.86 (A2) City of Evanston Bills FY2011 through 11/15/11 $2,962,172.83 City of Evanston Credit Card Activity through 09/30/11 $ 115,017.93 (A3.1) Approval of Contract Award for Inventory of Traffic Signs, Street Lights, and Traffic Signals to Christopher Burke Engineering, Ltd., (RFP 12-56) Staff recommends that the City Council authorize the City Manager to execute a contract with Christopher Burke Engineering, Ltd., (9575 W. Higgins Road, Rosemont, IL), in the amount of $96,000 to provide inventory of traffic signs, street lights, and traffic signals, provide retro-reflectivity assessment of traffic signs and a management plan to replace the traffic signs that do not meet minimum retro-reflectivity standards as required by the Federal Highway Administration (FHWA). Funding for this project will be from Capital Improvement Fund “City Works – Sign Inventory” (Account 416394). (Total FY2011 and FY2012 Budget amount is $155.000.) For Action Page 2 of 716 City Council Agenda November 14, 2011 Page 3 of 9 11/11/2011 1:20 PM (A3.2) Approval of Contract Awards for Snow Towing Operations Staff recommends that Council authorize the City Manager to award contracts for Snow Towing Services to various towing companies (see attached list) in an amount not to exceed $75,000. The estimated total funding for the 2011-2012 snow season is in an amount not to exceed $75,000 (Account 2680-62451). For Action (A4) Approval of Change Order No. 3 for 1964 Filter Rehabilitation (Bid 11-39) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 3 in the amount of $25,504 to the agreement with Keno and Sons Construction Company for the 1964 Filter Addition Rehabilitation project. This will increase the total contract from $3,462,839 to $3,488,343. Funding for this work will be from the Water Fund, (Account 733048) which has a budget allocation of $3,895,000 ($2,900,000 in FY 2011 and $995,000 in the proposed FY 2012 Capital Improvement Program). For Action (A5) Ordinance 100-O-11: City of Evanston 2011 Tax Levy Staff requests consideration of Tax Levy Ordinance 100-O-11, which levies the annual property tax for General Fund Operations, IMRF, Police and Fire Pensions. For Introduction (A6) Ordinance 101-O-11: 2011 Special Service Area #4 Tax Levy Staff requests consideration of Tax Levy Ordinance 101-O-11 which levies the annual property tax for Special Service Area #4. For Introduction (A7) Ordinance 102-O-11: 2011 Evanston Township Tax Levy Staff requests consideration of Tax Levy Ordinance 102-O-11 which levies the annual property tax for the Evanston Township. For Introduction (A8) Ordinance 93-O-11, Increasing the Number of Class D Liquor Licenses to Permit Issuance to Old Neighborhood Grill, Inc The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 93-O-11, amending Subsection 3-5-6-(D) of the City Code to increase the number of Class D liquor licenses from 23 to 24 to permit issuance to Old Neighborhood Grill, Inc, 2902 Central Street. For Introduction and Action Page 3 of 716 City Council Agenda November 14, 2011 Page 4 of 9 11/11/2011 1:20 PM (A9) Ordinance 94-O-11, Increasing the Number of Class C Liquor Licenses to Permit Issuance to Austin’s Taco’s, LLC The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 94-O-11, amending Subsection 3-5-6-(C) of the City Code to increase the number of Class C liquor licenses from 26 to 27 to permit issuance to Austin’s Tacos, LLC, 622 Davis Street. For Introduction and Action (A10) Ordinance 95-O-11, Decreasing the Number of Class C Liquor Licenses Due to the Closure of Carmen’s Pizza The Local Liquor Commissioner recommends passage of Ordinance 95-O-11, amending Section 3-5-6-(C) of the City Code to decrease the number of Class C liquor licenses from 27 to 26 due to the closure of Carmen’s Pizza, 1014 Church Street. This “housekeeping” ordinance withdraws the Class C license held by Carmen’s Pizza which closed in Spring 2011. The Liquor Control Review Board approved an increase for Carmens of Evanston, which is reflected by 96-O-11. For Introduction and Action (A11) Ordinance 96-O-11, Increasing the Number of Class C Liquor Licenses to Permit Issuance to Carmens of Evanston, Inc. The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 96-O-11, amending Subsection 3-5-6-(C) of the City Code to increase the number of Class C liquor licenses from 26 to 27 to permit issuance to Carmens of Evanston, Inc., 1241 Chicago Avenue. For Introduction and Action (A12) Ordinance 79-O-11, Amending Class AC Liquor Licenses, Authorizing Limited Alcohol Consumption in Viewing Auditoriums The Local Liquor Commissioner recommends City Council adoption of Ordinance 79-O-11, which amends the Class AC liquor license to allow patrons to purchase alcohol in the theater café and take their alcoholic beverages inside arts cinema viewing auditoriums during motion pictures rated PG-13 or R, and special events. This ordinance was introduced at the October 24, 2011 City Council meeting. For Action (A13) Ordinance 84-O-11, Increasing the Number of Class B Liquor Licenses to Permit Issuance to Taco Diablo, 1029 Davis Street The Local Liquor Commissioner recommends passage of Ordinance 84-O-11 to increase the number of Class B liquor licenses from 16 to 17 to permit issuance to Taco Diablo, LLC, d/b/a “Taco Diablo,” 1029 Davis Street. This ordinance was introduced at the October 24, 2011 City Council meeting. For Action Page 4 of 716 City Council Agenda November 14, 2011 Page 5 of 9 11/11/2011 1:20 PM PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 97-O-11 Granting a Special Use for a Type 2 Restaurant at 724 Clark Street in the D2 Downtown Retail Core Zoning District Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 97-O-11, granting a special use permit for the operation of a Type 2 restaurant at 724 Clark Street with suggested conditions on employee parking and store hours. The proposed operator of the site currently operates the Subway at 1133 Emerson Street. For Introduction (P2) Ordinance 99-O-11 Granting a Special Use for an Automobile Body Repair Shop at 1961 Dempster Street in the C2 Commercial Zoning District Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 99-O-11, granting a special use permit for the operation of an Automobile Body Repair Shop at 1961 Dempster Street. A1Autocare currently operates an automobile service repair at 1961 Dempster with five bays available for car repair. The applicant proposes to transform one of the bays into one for automobile body repair, which requires a special use permit. For Introduction (P3) Ordinance 38-O-11 Licensing Rental Units Staff recommends the adoption of proposed Ordinance 38-O-11 regarding Licensing of Rental Dwelling Units amending Title 5, Chapter 8 of the City Code to be effective July 1, 2012. The proposed ordinance was a discussion item at the July 25, 2011 Planning and Development committee meeting and was brought back for further discussion at the October 10, 2011 Planning and Development committee meeting. For Introduction (P4) Ordinance 90-O-11, Amending Certain Portions of Title 4, Chapter 12 of the Evanston City Code, Sign Regulations The Sign Review and Appeals Board and staff recommend approval of Ordinance 90-O-11 that amends the Sign Regulations to improve administration. The Sign Regulations were created in 1987 and amended in 2003. This ordinance was introduced at the October 24, 2011 City Council meeting. For Action (P5) Ordinance 89-O-11, Granting Major Variations for the Construction of a Multifamily Dwelling Located at 2500 Green Bay Road in the R5 General Residential District as Amended Staff recommends adoption of the amended Ordinance 89-O-11. The Zoning Board of Appeals (ZBA) recommended approval of the development proposal for this blighted site that has been foreclosed after construction commenced several years ago. Ordinance 89-O-11 was introduced on October 24, 2011 by the City Page 5 of 716 City Council Agenda November 14, 2011 Page 6 of 9 11/11/2011 1:20 PM Council and amended to delete the recommended condition of a parking lease for three off street parking spaces as recommended by the ZBA. For Action (P6) Ordinance 88-O-11, Granting a Special Use for a Bed and Breakfast Establishment at 300 Church Street Staff recommends approval of the revised Ordinance 88-O-11. The ordinance has been revised consistent with the amendments. This includes revisions to the operator restricted language, the coach house occupancy restriction language and the off-street parking requirements. This ordinance was introduced with amendments proposed at the October 24, 2011 City Council meeting. For Action HUMAN SERVICES COMMITTEE (H1) Approval of October 2011 Township of Evanston Payroll and Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of October 2011 in the amount of $137,024.16. For Action (H2) Ordinance 92-O-11 Amending Certain Provisions of Title 8, Chapter 16 of the Evanston Municipal Code entitled “Marijuana” Mayor Tisdahl recommends adoption of Ordinance 92-O-11. At the November 7, 2011 Human Services Committee meeting, Committee members requested additional information and proposed revisions to Ordinance 92-O-11. For Introduction OTHER COMMITTEES (O1) Resolution 60-R-11, Reallocating Unspent 2009 and 2010 CDBG Funds Recommend approval of Resolution 60-R-11 amending the 2009 and 2010 Community Development Block Grant (CDBG) programs and authorizing the reallocation of $65,693 in unexpended funds to the City’s 2012 CDBG program as recommended by the Housing and Community Development Act Committee. Funding is provided by the City’s 2009 and 2010 Community Development Block Grant. For Action Page 6 of 716 City Council Agenda November 14, 2011 Page 7 of 9 11/11/2011 1:20 PM (O2) Resolution 61-R-11, Approving the 2012 One Year Action Plan Recommend approval of Resolution 61-R-11 approving the One Year Action Plan for FY 2012 and the estimated FY 2012 Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Shelter Grant (ESG) program budgets totaling $2,031,185 as recommended by the Housing & Community Development Act Committee. Funding provided by the City’s estimated CDBG, HOME and ESG entitlement grants; CDBG and HOME program income; and required matching funds for HOME and ESG, which may include the Affordable Housing Fund and other public and private sources of funding. For Action (O3) Resolution 62-R-11, Approving an Amendment to the City of Evanston Action Plan for the Community Development Block Grant Recovery Program Recommend approval of the Resolution 62-R-11 amending the Community Development Block Grant Recovery (CDBG-R) Program that allocates remaining CDBG-R funds totaling $131,453.32 for Economic Development Activities in the City’s South Neighborhood Revitalization Strategy Area. Funding will be provided by the City’s CDBG-R grant, from the American Recovery and Reinvestment Act of 2009. For Action (O4) Approval of Request for FY2012 Budget Assistance from EvMark d/b/a Downtown Evanston The Economic Development Committee and staff recommend approval of $77,000 in budget assistance funding for a twelve month period, commencing January 1, 2012 through December 31, 2012, to EvMark d/b/a Downtown Evanston. Staff proposes that funding for this item be split between the Economic Development Fund’s Economic Development Partnership Contribution Account ($38,500, Account 5300.62659) and the Washington National TIF Other Charges Account ($38,500, Account 5470.62605). For Action (O5) Approval of Request for Financial Assistance for the Relocation and Expansion of Corrado Cutlery to 716 Main Street The Economic Development Committee and staff recommend approval of a $31,500 loan, evenly split between forgivable debt and interest-free debt, to Corrado Cutlery, LLC for its planned relocation and expansion to 716 Main Street. The Economic Development Committee and staff also recommend that the City Council authorize the City Manager to enter into an agreement with Corrado Cutlery for the proposed funding. Funding will be provided by the Economic Development Fund’s Business Attraction and Expansion Account (Account 5300.62660). For Action Page 7 of 716 City Council Agenda November 14, 2011 Page 8 of 9 11/11/2011 1:20 PM (O6) Approval of Financial Assistance for Redevelopment of Property located at the Southeast Corner of Main Street and Chicago Avenue The Economic Development Committee and staff support recommend approval of the second of two grants to OMS Evanston LLC (“OMS”), developers of the property at the southeast corner of Main Street and Chicago Avenue (“the property”). It is recommended that this assistance be in an amount of $20,000 for activities associated with the redevelopment of the property. Staff proposes funding for this item come from the Economic Development Fund’s Business Attractions and Expansion Fund (Account 5300.62660). For Action (O7) Approval of Financial Assistance from the Façade Improvement Program for 604-606 Davis Street The Economic Development Committee and staff recommend approval for financial assistance for façade improvements to the commercial building located at 604-606 Davis Street on a 50/50 cost-sharing basis not to exceed $10,900. The funding provided by the Economic Development Fund’s Business District Improvement Fund (Account 5300.65522). The 2011 Fiscal Year Budget allocated $175,000 to this account; to date $144,975.95 has been spent. For Action APPOINTMENTS (APP1)For Reappointment to: Environment Board Susan Besson SPECIAL ORDERS OF BUSINESS (SP1) FY2012 City Council Priority Goals It is recommended that the City Council select four of its FY 2012 Goals to be designated “Priority” goals. For Action (SP2) Continuation of FY2012 Budget Discussion This is a continuation of the previous FY2012 Budget discussions. All additional documents have been provided to City Council members and are posted to the City Website at the following link: http://www.cityofevanston.org/city-budget/documents/ For Discussion Page 8 of 716 City Council Agenda November 14, 2011 Page 9 of 9 11/11/2011 1:20 PM MEETINGS SCHEDULED THROUGH DECEMBER 15, 2011 Upcoming Aldermanic Committee Meetings: Tuesday, November 15 6:30 pm Special City Council Budget Meeting Thursday, November 17 5:30 pm Emergency Telephone System Board Thursday, November 17 7 pm Housing Commission Monday, November 21 7 pm City Council Meeting Monday, November 28 5:45 pm Administration & Public Works Committee Monday, November 28 7:15 pm Planning & Development Committee City Council Tuesday, November 29 7 pm Special Township/City Council Meeting Monday, December 5 6 pm Rules Committee Monday, December 5 7:30 pm Human Services Committee Monday, December 12 5:45 pm Administration & Public Works Committee Monday, December 12 7:15 pm Planning & Development Committee City Council Wednesday, December 14 6 pm Transportation/Parking Committee Wednesday, December 14 7 pm Northwestern University/City Committee Wednesday, December 14 7:30 pm Economic Development Committee Thursday, December 15 7 pm Housing Commission -------------------------------------------------------------------------------------------------------------------------------------------- Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. Page 9 of 716 1 CITY COUNCIL OCTOBER 15, 2011 ROLL CALL – PRESENT: Alderman Braithwaite Alderman Grover Alderman Wilson Alderman Rainey Alderman Holmes Alderman Burrus Alderman Tendam Alderman Fiske A quorum was present. ABSENT: Alderman Wynne PRESIDING: Mayor Elizabeth B. Tisdahl A SPECIAL MEETING of the City Council was called to order by Mayor Tisdahl Saturday, October 15, 2011, 9:15 a.m. in the Council Chamber for the purpose of conducting a Budget Presentation on the FY 2012 Proposed Budget. Alderman Wynne arrived at 9:23 a.m. Mayor Tisdahl welcomed everyone to the meeting and called on City Manager to begin the presentation. City Manager Bobkiewicz explained that he would begin with a “State of the City” report and then Mr. Marty Lyons would give an overview of the general and other funds followed by discussion and questions and answers. To begin, Mr. Bobkiewicz stated that this was a very difficult budget to do. In March he expressed his concerns that we had come to the end of the line where reduction of additional expenditures and lack of an increase in revenues would get us where we need to go. We reached out to the community for feedback and provided the results several weeks ago. He said we have come to the point where we do not have the ability to make additional reductions without raising revenues. The budget has several changes to revenues necessary to allow us to continue to provide important quality of life services our residents expect. One of the challenges however, is that it is very difficult for many of our residents to continue to pay higher taxes, charges, fees, etc. But feedback he has received tells him people are in Evanston because of the quality of life services we provide. So, what is the balance between revenues and expenditures? He will provide a framework with options that he thinks makes sense but will ultimately be up to City Council to make the decisions to balance the budget. With that said, he proceeded with his report and answered questions and heard comments from aldermen. Page 10 of 716 2 Alderman Grover asked what our goals are in the way of how much debt we are carrying. What should our budget look like? Mr. Bobkiewicz answered that there is no particular number or dollar amount – we need to grow the economic pie – increase economic activity, bring businesses here, create new jobs, continue to be proactive, look ahead to the next 10-15 years. Mr. Bobkiewicz then called on Marty Lyons for his presentation. Mr. Lyons started by thanking staff for their help in creating the budget. He continued with a focus on the status of general funds and other funds. The 2012 budget will be a 12-month calendar budget. There is a projected deficit for the year of approximately $2.4 million with the anticipation of a year-end surplus of about $942,000. Some of this amount can be attributed to the 2011 10-month budget year. Which of our expenses would stay in a 10-month budget? Our estimate of what we think we would be able to manage is a little over 1% below budget on the expense side. Alderman Rainey said though she understands some things can be attributed to a 10-month budget, some things are not, such as real estate transfer tax. The increase in the over budgeted revenue we received has nothing to do with a short budget year. A request was made to provide Council with a list of large sale properties in 2011. Regarding the Solid Waste Fund, Mr. Lyons explained that it is a new fund that is not self-sufficient. A discussion is needed to determine what revenue source would be used to make it self-sufficient over the coming years such as property tax, higher user fees or other tax. The General Fund will most likely be the source for any subsidy when user fees themselves don’t cover all costs. We budgeted a $1.0 million but came in at $1.45 million deficit because of an error omitting the solid waste refuse contract included in the 2011 budget. The contract was valued at $1.2 million. Through reductions in other parts of the budget, the difference was about $450,000.- $500,000. The contract is now included in both the 2011 and 2012 budgets. Mayor Tisdahl inquired whether in terms of the contract, would it be environmentally wise to charge more for solid waste than for recycling. Could we increase the fees for our larger garbage cans? Mr. Lyons replied that yes, it would be possible. A sustainability goal would be for citizens to use the smaller cans and by definition, putting more into recycling. Mayor Tisdahl then asked to see some numbers on that. Alderman Burrus suggested thinking about composting to reduce what is put into trash. Page 11 of 716 3 City Manager Bobkiewicz mentioned that Public Works has been working on converting old refuse cans to compost cans. He will have numbers put together for Council. Alderman Rainey asked for clarification from the legal department as to whether it was a legal requirement that Evanston recycle or is it an option. Mr. Bobkiewicz and Mr. Lyons then went through the line items of the General Fund revenue adjustments. Aldermen asked a few questions but mainly requested written details to various areas of the proposed budget. Mr. Bobkiewicz thanked all of the people involved who worked on the budget. He then highlighted the calendar and reminded Council that the next meeting would be October 29 with the opportunity for public comment. After a short break, there were many more questions and explanations and many more requests for detailed information for certain budget line items. Mayor Tisdahl confirmed that Mr. Bobkiewicz wants Council to give him their top four priorities to be placed on the October 24 Council meeting agenda. With no further comments or questions, Alderman Holmes motioned to adjourn. Alderman Wilson seconded. Meeting adjourned at 11:40 a.m. Respectfully submitted by Elaine Autwell, Deputy City Clerk Page 12 of 716 DRAFT CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, October 24, 2011 Roll Call: Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Presiding: Mayor Elizabeth Tisdahl Mayor Tisdahl called the meeting to order after the Roll Call indicated a quorum was present at 9:05 pm. Mayor Public Announcements Veterans Day Remembrance Ceremony will be held at Fountain Square on Friday November 11, 2011. The assembly will begin at 10:00 am and the ceremony will begin at 10:30 am and is expected to end by 11:30 am. There will non-denominational reflections by Elected Officials and leaders of local Veterans groups. The rifle salute will be performed by the Navy ROTC after taps, and the Evanston Police Color Guard will participate in the ceremony. A donation in the amount of $9,000.00, to the Parks, Recreation and Community Services Department was given from Samuel McKinley, Jr. of Best Taxi. This donation paid for all of the roller skates in youth and adult sizes at the Fleetwood-Jourdain and the fees are posted City Manager Public Announcements He had no announcements. Communications: City Clerk He had no communications. Page 13 of 716 DRAFT October 24, 2011 2 Citizen Comment: These citizens spoke concerning the Bag Ordinance: Elliot Zashin, 715 Asbury Ave. stated he was a member of the Board of a Greener Evanston, and that they support the efforts of the City to reduce the use of disposable plastic especially bags. They don’t have a specific Ordinance but stated the next step is for the staff to move forward in drafting an Ordinance to cover all the areas addressed. Nate Kipnis, 1642 Payne Street read a letter from a citizen who could not be here tonight, which supported the Council’s efforts in initiating a Bag Ordinance. He also named a few states that already have a bag ordinance, ie: Portland, Oregon, San Hose, California, and those that levy fees are: Washington, DC, Los Angeles, and Santa Monica County. Mike Drennan, 820 Oakton Street, stated that plastic doesn’t recycle very well even though it is very important in the health environment (which is his family business). He also stated we should reduce, reuse and then recycle. Todd Ruppeuthal, 2601 Prairie Ave. he owns the Happy Husky Bakery and the President of the Central Street Business Association. He stated he had sent many letters to staff but received no response, and he stated the Association would like to also participate in the discussion process. Rosemary O’Neil, 2044 Sheridan Road, stated the plastic bags are made with natural gas in the United States and we should not put those individuals out of work to add to the unemployment lines. She also stated the long life bags are made in China. She suggested the money should go to the Pension or General Funds. Phil Rozenski, stated he was the Director of Sustainability of the largest manufactures of plastic products, and he goes all over the country educating communities in the use or not of plastic bags. He believes the Ordinance offers a false choice for the citizen. Andrew Hobaugh, 721 University Place stated he was the Co-President of the Roosevelt Institute at Northwestern University and they are supportive of the bag bane or fee. They have a campaign on the campus called the “Bag-less NU Campaign” to eliminate plastic bags and one time reusable. Elizabeth Miller, 602 Lake St. stated she is a Sr. at NU and feels that there should be some educating before the Ordinance is initiated to the public. Isaac Alpert, 1865 Sherman Ave. stated they are trying to change people’s habits in using plastic bags and one time usage items. Jeanne Lindwall, 625 Library Place stated her disagreement with the proposed bag Ordinance. She suggested that the Council take the time to examine the potential cost and benefits from a broader perspective than that of the Environment Board. Carl Bova, 1322 Rosalie Street, he stated there has not been any investigations made by staff or the Environment Board, and the data from a third party is not acceptable to him. He asked why create an Ordinance when citizens are already being responsible and maybe a reward should be offered instead of a fine. These citizens spoke concerning the TIGER III Agreement: Barb Cornew, stated she is the North Suburban Coordinator of the Active Transportation Alliance and she supports the TIGER III Agreement. Neal J. Ney, 224 Grey Ave. came to speak in support of the TIGER III Agreement. He stated he does not need a bike lane because he feels safe riding in the street, but it is needed for other bikers’ for safety. Page 14 of 716 DRAFT October 24, 2011 3 This person spoke of a community event Howard Handler, 450 Skokie Blvd. came to announce and invite all to a lecture on Evanston’s law on restricting unrelated persons living together, also known by the media as the “Brothel Law”. The lecture will be given by Professor Ellen Hager of the University of Massachusetts of Amherst, on Wednesday, November 2nd at 7:00 pm at Evanston’s Public Library main branch. Patrick Hughes and Rick Prinz, from the West End community business area came to praise the cooperation of the City especially the Department of Economic Development with a token of their appreciation with plaque. The following citizens spoke on Kendall Re-subdivision Padma Rao, 2246 Sherman Ave. stated her comments were approved and reviewed by her Attorney. She asked for the legitimacy of the Council’s decisions concerning the Kendall subdivision issues as well as the conflict of interest issues that she has spoken of in the past. She also questioned the why the Council has often attacked her and wondered if it was because of her ethnic background or their religious beliefs, when others who speak are not. BK Rao, 2246 Sherman Ave made the same statement as her daughter concerning their attorney, and stated the Council has refused every comment they brought up concerning the Kendall property. She then spoke of the open animosity toward her daughter from an unnamed Alderman and the Council, and asked why the Council does not adhere to their own rules they have set. A motion to recess for Evanston Township meeting was made By Alderman Wynne and seconded by Alderman Burrus. The Council recessed at 9:50 pm, after a unanimous voice vote. Township R. Greene began reading the proposed document T1 explaining the reason for the Special Township meeting, which was for the purpose of Discussion of Township Organization Options for Evanston. He then asked for nomination of a Moderator and Trustee Tisdahl was nominated and seconded. There were no other nominations from the floor, so a voice vote was rendered that was unanimous for Trustee Tisdahl as the Moderator. Moderator Tisdahl asked Township Assessor Bonnie Wilson to come forward to share her report of what her office has been doing. Ms. Wilson stated due to an emergency Township Supervisor Pat Vance could not attend. Ms. Wilson gave a detailed report of the work her Office had been doing for the past month. She stated her Office has served approximately twenty taxpayers per day and on Saturday, and she stated that November 1st taxes are due. TOWNSHIP MEETING (T1)Discussion of Township of Evanston Organization Options Page 15 of 716 DRAFT October 24, 2011 4 Staff recommends the Township Board to direct Corporation Counsel to draft ballot language for a referendum on dissolution of Evanston Township for placement on March 20, 2012 General Election ballot and work with members of Evanston General Assembly Delegation to draft state legislation pertaining to the dissolution of Evanston Township and assumption of General Aid administration by the City by amending the Illinois Township Code and the Public Aid Code. For Action Moderator Tisdahl asked Mr. Farrar to walk us through the proposal. He addressed himself as the Town Board Attorney and how he had been working on this proposal for the last six months. He stated what he and Manager Bobkiewicz are suggesting is a belt and suspenders approach to have the Township Code and the Public Aide Code to be amended as directed by the Township Board, seeking directions from Springfield Legislators to have a referendum placed on the March 12th Ballot. Moderator Tisdahl stated to pursue this in Springfield will take a lot of lobbying time and that it will not be a number one priority, and to get this through would not be easy. Trustee Grover stated she agreed on the Moderator’s perspectives, but she wanted the Council to continue down the road with a consolidation of the Township and a reassurance to the taxpayers the continued service that Township Assessor Wilson’s Office provides. She then motioned to have the staff to draft ballot language to appear on the March 12th ballot and it was seconded by Trustee Rainey. Trustee Wilson questioned the dollar amount of $85,000.00 is not worth the effort to eliminate the Township and feels this is not the way to go, and it is a waste of time and energy he personally believes. Trustee Rainey stated the Trustees can not direct the Township to do anything because we don’t have that responsibility or the right. She believes it is not in her opinion that a referendum is the way to go. She believes that the Township form of government is archaic and a waste and should be abolished. Moderator Tisdahl then appointed City Manager Bobkiewicz as the Township Board Advisor to speak on the Township issue. Mr. Bobkiewicz stated the $85,000.00 was identified as efficiency savings. Trustee Holmes stated it is irresponsible for the Council to talk about abolishing the Township without having a firm plan of what’s going to happen with the General Assistance, and there are too many unanswered questions in her opinion. Trustee Braithwaite stated he would not be supporting the abolishment of the Township. Trustee Burrus believes that more control of the Township would be more beneficial and efficient by being in house and she supports the abolishment of the Township. Trustee Tendam agrees that the services can be transferred from the Township to the City and he supports the abolishment by referendum. Trustee Grover asked Mr. Farrar if he had already gone further down the road looking into the various issues concerning the Township. What is the cost associated with placing it on the March 12th ballot? Can we simultaneously explore alternative ways to administer General Assistance in Evanston? Grant Farrar, stated the work done has been looking at the feasibility of a referendum and analyzing the statutes. The cost would be determined by Cook County Clerk David Orr’s Office. He stated he had contacted the Illinois Dept. of Public Aide and they were unaware of any packs between governmental agencies concerning Public Aide. Page 16 of 716 DRAFT October 24, 2011 5 Trustee Grover motioned to direct the Corporation Counsel to draft ballot language for a referendum on dissolution of the Township to appear on the March 12th 2012 General Election ballot. A voice vote was taken and it was not unanimous. A Roll Call vote was taken with a 5-4 result of support (Trustees Braithwaite, Holmes, Wynne, Wilson). Mr. Bobkiewicz asked if the Trustees wanted to have a special Township meeting later in November either the 29th or 30th. A motion to adjourn and then reconvene as Evanston City Council was made by Trustee Burrus and it was seconded. A unanimous voice vote was received. The Council reconvened at 10:33 pm. SPECIAL ORDERS OF BUSINESS (SP1)Disposable Bag Presentation Environment Board will present an update on options regarding disposable bags for City Council to review. For Discussion Lori Zowloff, and Gill Franklin from the Environment Board gave a presentation of the Bag Disposal Proposal. Please see attached proposal at the end of these minutes. (SP2)TIGER III Grant Application: Church Street from Lawler Avenue (Skokie) to Chicago Avenue (Evanston) and Dodge Avenue from Dempster Street to Lyons Street Staff recommends authorization for the City Manager to apply for a TIGER III Discretionary Grant to fund the construction of the West Evanston Plan on Church Street (NS Channel to Chicago) and Dodge Avenue (Dempster to Lyons). The total cost of funding this project is estimated to be $16,300,000 of which $11,720,000 would be funded with TIGER III Grant funds. The remaining $4,580,000 would be funded by the City of Evanston and the State of Illinois. For Action Mr. Lyons gave an abbreviated presentation of the Actuarial Changes. The presentation is attached at the end of these minutes. Items not approved on Consent Agenda: (A4)2012 Water Main Replacement & Street Resurfacing Program Staff recommends City Council approval of the proposed list of projects to be included in the 2012 Water Main Replacement and Street Resurfacing Program, subject to final approval of the FY2012 Capital Improvements Plan (CIP). In addition, staff recommends the development of a new 5-Year Street Improvement Plan (FY2013-FY2017) to be completed in 2012. For Action Page 17 of 716 DRAFT October 24, 2011 6 (A6)City of Evanston’s Commonwealth Edison (ComEd) Franchise Agreement and Other Issues Associated with Electric Power Reliability Staff recommends that the City Council: 1) receive this report; 2) refer to the City’s Utility Commission the issue of Municipal Electric Aggregation to study any potential benefit aggregation could have for Evanston residents and businesses and report back to the City Council no later than February 29, 2012; and 3) request that the City work with the Northwest Municipal Conference on state legislation dealing with ComEd during the General Assembly’s Fall Veto Session. For Action (A8)Ordinance 82-O-11, Decreasing the Number of Class C Liquor Licenses Due to a Change in Ownership of Jacky’s on Prairie The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 82-O-11 to decrease the number of Class C liquor licenses from 26 to 25 due to a change in ownership for Jacky’s on Prairie, 2545 Prairie Street. Request suspension of the Rules for Introduction and Action on October 24, 2011. For Introduction and Action (A9)Ordinance 83-O-11, Increasing the Number of Class C Liquor Licenses to Permit Issuance to Silva Winston, LLC, new owner of Jacky’s on Prairie The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 83-O-11 to increase the number of Class C liquor licenses from 25 to 26 to permit issuance to Silva Winston, LLC, new owner of Jacky’s on Prairie, 2545 Prairie Street. Request suspension of the Rules for Introduction and Action on October 24, 2011. For Introduction and Action (A11)Ordinance 87-O-11, Authorizing a Cable Franchise System between the City of Evanston and Comcast of Illinois IV, Inc., for a Period of Seven (7) Years Staff submits for consideration Ordinance 87-O-11 which would renew Comcast’s non- exclusive cable system franchise with the City for a period of 7 years. Suspension of the Rules is requested to enable Introduction and Action by City Council on October 24. 2011. For Introduction and Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of October 10, 2011 (M2) Approval of Minutes of the Regular City Council Meeting of October 17, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE Page 18 of 716 DRAFT October 24, 2011 7 (A1) City of Evanston Payroll through 10/09/11 $2,507,443.79 (A2) City of Evanston Bills FY2011 through 10/25/11 $2,513,040.72 (A3.1) Approval of Contract Award to Broadway Electric, Inc. for the 5kV Motor Control Center Replacement at the Water Utility (Bid 12-59) Staff recommends that City Council authorize the City Manager to execute a contract for the 5kV Motor Control Center Replacement (Bid 12-59) in the amount of $394,745 (Base Bid amount of $390,295 and $4,450 for Alternate 1) with Broadway Electric, Inc. (831 Oakton Street, Elk Grove, IL). Funding will be provided by the Water Fund Account 733113.65515. Replacement of this equipment is necessitated due to fire damage and was therefore not budgeted. It is anticipated that the base bid amount of $390,295 will be reimbursed by insurance. The remaining $4,450 for Alternate 1 will be funded by excess funds budgeted for capital projects that were deferred. For Action (A3.2) Approval of 2011 CIPP Sewer Rehabilitation Contract B Award to American Pipe Liners, Inc. (Bid 12-60) Staff recommends that City Council authorize the City Manager to execute a contract for Cured-In-Place Pipe Lining Contract B (Bid 12-60) with American Pipe Liners, Inc. (P.O. Box 28, Highland Park, IL) in the amount of $161,698.50. Funding for this work will be from the Sewer Fund Account 7420.65515 which has an allocation of $375,000 for sewer improvements on streets being resurfaced. For Action (A3.3) Approval of Sole Source Contract Award for 5th Ward Pilot Area Luminaire Replacement Project to Elcast Lighting Staff recommends that City Council authorize the purchase of 77 Elcast Induction Lighting Units in the amount of $32,637.22 from Elcast Lighting (815 S Kay Avenue, Addison, IL). Elcast is the sole distributor/fabricator of the standard City of Evanston Tallmadge street light luminaires. Funding will be provided by the remaining balance ($19,000) in the Streetlight Upgrade Project (415868), and from a 50% equipment donation of $16,319 from Northwestern University. For Action (A3.4) Approval of Contract Award to Clauss Brothers, Inc. for the 2011 James Park Renovations Project (Bid 12-62) Staff recommends that City Council authorize the City Manager to execute a contract with Clauss Brothers, Inc. (360 West Schaumburg Road, Streamwood, IL) for the 2011 James Park Renovation Project in the total amount of $45,500. Funding will be provided by FY2011 Capital Improvement Plan (CIP) Account 415410 in the amount of $7,369, and the remaining $38,131 from the 2011 CIP Contingency account. For Action Page 19 of 716 DRAFT October 24, 2011 8 (A5) March 1, 2011 Police and Firefighter Pension Actuarial Report Staff recommends that City Council review and approve the March 1, 2011 Actuarial Valuation for usage in the 2011 Tax Levy for Police and Firefighter funding purposes. The recommended Actuarial Required Contribution (ARC) as determined by this study is $6,401,393 for the Firefighters’ Pension Fund, and $8,521,751 for the Police Pension Fund. For Action (A7)Ordinance 79-O-11, Amending Class AC Liquor Licenses, Authorizing Limited Alcohol Consumption in Viewing Auditoriums Local Liquor Commissioner recommends City Council adoption of Ordinance 79-O-11, which amends the Class AC liquor license to allow patrons to purchase alcohol in the theater café and take their alcoholic beverages inside arts cinema viewing auditoriums during motion pictures rated PG-13 or R, and special events. For Introduction (A10)Ordinance 84-O-11, Increasing the Number of Class B Liquor Licenses to Permit Issuance to Taco Diablo, 1029 Davis Street The Local Liquor Commissioner recommends passage of Ordinance 84-O-11 to increase the number of Class B liquor licenses from 16 to 17 to permit issuance to Taco Diablo, LLC, d/b/a “Taco Diablo,” 1029 Davis Street. For Introduction (A12)Ordinance 85-O-11, Amending Title 10, Regarding Residents Parking Only Districts, Adding District S: Eight o’clock (8:00) A.M. to Six o’clock (6:00) P.M. Monday through Saturday for 2500 Block of Hurd Avenue Staff and the Transportation/Parking Committee recommend approval of Ordinance 85- O-11 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 11: Schedule XVIII; Residents Parking Only Districts, of the Evanston City Code, Adding (Q). District S: eight o’clock (8:00) A.M. to six o’clock (6:00) P.M. Monday through Saturday for 2500 block of Hurd Avenue. This ordinance was introduced at the October 10, 2011 City Council meeting. For Action (A13)Ordinance 86-O-11 Amending Title 10, Regarding Limited Parking Residential Exemption District ‘A’, Adding Lincoln Street, South Side, from Orrington Avenue to Sherman Avenue Staff and the Transportation/Parking Committee recommend approval of Ordinance 86- O-11 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10: Schedule X (F) 6; Limited Parking, of the Evanston City Code, to include in Residential Exemption District ‘A’, Lincoln Street, South Side, from Orrington Avenue to Sherman Avenue. This ordinance was introduced at the October 10, 2011 City Council meeting. For Action Page 20 of 716 DRAFT October 24, 2011 9 PLANNING & DEVELOPMENT COMMITTEE (P1)Ordinance 90-O-11, Amending Certain Portions of Title 4, Chapter 12 of the Evanston City Code, Sign Regulations The Sign Review and Appeals Board and staff recommend approval of Ordinance 90-O- 11 that amends the Sign Regulations to improve administration. The Sign Regulations were created in 1987 and amended in 2003. For Introduction (P2)Ordinance 89-O-11, Granting Major Variances for the Construction of a Multifamily Dwelling Located at 2500 Green Bay Road in the R5 General Residential District The Zoning Board of Appeals (ZBA), Site Plan and Review Committee and staff recommend the adoption of Ordinance 89-O-11 that grants zoning relief at 2500 Green Bay Road to allow the construction of 12 residential units where the zoning code allows a maximum of nine units, and to permit 15 on-site parking spaces where the zoning code requires 18 off-street parking spaces. For Introduction (P3)Ordinance 88-O-11, Regarding an Application for a Special Use for a Bed and Breakfast at 300 Church Street in the R1 Single-Family Zoning District On September 12, 2011, the City Council in a 7-2 vote rejected the recommendation of the Zoning Board of appeals to deny a special use for a proposed bed and breakfast at 300 Church Street. Staff was directed to prepare an ordinance for consideration by the Planning & Development Committee and City Council at a future meeting date. Proposed ordinance 88-O-11 has been prepared in response to this request. For Introduction Alderman Rainey motioned to introduce, and suspend the rules on three Ordinances to save time before motioning for approval of the Consent Agenda and it was seconded. A Roll Call vote was taken that resulted in a 9-0 to approve. The Consent Agenda passed. Items for Discussion: (A4)2012 Water Main Replacement & Street Resurfacing Program Staff recommends City Council approval of the proposed list of projects to be included in the 2012 Water Main Replacement and Street Resurfacing Program, subject to final approval of the FY2012 Capital Improvements Plan (CIP). In addition, staff recommends the development of a new 5-Year Street Improvement Plan (FY2013-FY2017) to be completed in 2012. For Action Alderman Burrus motioned for adoption with the removal of the Howard Street from the Plan and Alderman Rainey seconded the motion. She also stated she just wanted to postpone the Howard Street portion of the Plan. A Roll Call was taken with a 9-0 for approval and the plan passed. Page 21 of 716 DRAFT October 24, 2011 10 (A6)City of Evanston’s Commonwealth Edison (ComEd) Franchise Agreement and Other Issues Associated with Electric Power Reliability Staff recommends that the City Council: 1) receive this report; 2) refer to the City’s Utility Commission the issue of Municipal Electric Aggregation to study any potential benefit aggregation could have for Evanston residents and businesses and report back to the City Council no later than February 29, 2012; and 3) request that the City work with the Northwest Municipal Conference on state legislation dealing with ComEd during the General Assembly’s Fall Veto Session. For Action Alderman Burrus motioned for the approval of the Agreement with the amendments from Alderman Grover and to report back to the Council before December 2011 and it was seconded by Alderman Tendam. A Roll Call vote was taken and resulted in a 9-0 approval. The motion passed. (A8)Ordinance 82-O-11, Decreasing the Number of Class C Liquor Licenses Due to a Change in Ownership of Jacky’s on Prairie The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 82-O-11 to decrease the number of Class C liquor licenses from 26 to 25 due to a change in ownership for Jacky’s on Prairie, 2545 Prairie Street. Request suspension of the Rules for Introduction and Action on October 24, 2011. For Introduction and Action Alderman Burrus motioned to approve the Ordinance and it was seconded by Alderman Rainey. A Roll Call vote was taken with a 9-0 vote to approve. The Ordinance passed. (A9)Ordinance 83-O-11, Increasing the Number of Class C Liquor Licenses to Permit Issuance to Silva Winston, LLC, new owner of Jacky’s on Prairie The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 83-O-11 to increase the number of Class C liquor licenses from 25 to 26 to permit issuance to Silva Winston, LLC, new owner of Jacky’s on Prairie, 2545 Prairie Street. Request suspension of the Rules for Introduction and Action on October 24, 2011. For Introduction and Action Alderman Burrus motioned to approve the Ordinance and it was seconded by Alderman Rainey. A Roll Call was taken with a 9-0 vote to approve. The Ordinance passed. (A11)Ordinance 87-O-11, Authorizing a Cable Franchise System between the City of Evanston and Comcast of Illinois IV, Inc., for a Period of Seven (7) Years Staff submits for consideration Ordinance 87-O-11 which would renew Comcast’s non- exclusive cable system franchise with the City for a period of 7 years. Suspension of the Rules is requested to enable Introduction and Action by City Council on October 24. 2011. For Introduction and Action Page 22 of 716 DRAFT October 24, 2011 11 Alderman Burrus motioned for approval of the Ordinance and it was seconded by Alderman Holmes and a Roll Call was taken with a 9-0 vote to approve. The motion passed. Call of the Wards Ward 3 Alderman Wynne had no report. Ward 4 Alderman Wilson stated he will be having a ward meeting on November 2nd at the McGaw YMCA 7:00 pm to discuss budgeting. Ward 5 Alderman Holmes had no report. Ward 6 Alderman Tendam had no report. Ward 7 Alderman Grover stated Monday is Halloween and to have a safe one and watch out for Evanston children on the streets and sidewalks. Ward 8 Alderman Rainey reported the trial for two counts of murder and robbery that occurred on Howard Street two weeks ago and they will be attending all trials until it is concluded. She also asked all groceries and sellers of eggs not to sell eggs to any child under the age of eighteen until after Halloween. Ward 9 Alderman Burrus announced her ward meeting on November 3rd at 7:00 pm at Robert Crown. Ward 1 Alderman Fiske had no report. Ward 2 Alderman Braithwaite had no report. Submitted by, Rodney Greene, City Clerk of Evanston To: Honorable Mayor and Members of the City Council From: Catherine Hurley, Sustainable Programs Coordinator Subject: Evanston Environment Board Recommendation for Bag Reduction Ordinance Date: October 19, 2011 Recommended Action: It is recommended that City Council consider the attached memorandum and presentation from the Evanston Environment Board on a proposed bag reduction ordinance. Summary: On June 13, 2011 city staff presented the Administration and Public Works Committee with information on options for reducing the environmental impacts of shopping bags in Evanston. At the recommendation of Alderman Burrus, this issue was referred to the Evanston Environment Board for their review and recommendation. The Administration and Public Works Committee asked that the Environment Board provide their recommendation in October. Attachment 1 is a copy of the Evanston Environment Board’s recommendation for a bag reduction ordinance for consideration by City Council Attachment: Attachment 1 – Evanston Environment Board Proposed Bag Reduction Ordinance Recommendation. Page 23 of 716 DRAFT October 24, 2011 12Page 24 of 716 DRAFT October 24, 2011 13 To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Paul Schneider, P.E., City Engineer Sat Nagar, P.E., Senior Engineer, Division of Transportation Subject: TIGER III Grant Application Church Street from Lawler Ave. (Skokie) to Chicago Ave. (Evanston) and Dodge Avenue from Dempster St. to Lyons St. Date: October 14, 2011 Recommended Action: Staff recommends authorization for the City Manager to apply for a TIGER III Discretionary Grant to fund the construction of the West Evanston Plan on Church Street (NS Channel to Chicago) and Dodge Avenue (Dempster to Lyons). The project will include bicycle accommodations on Church Street from Lawler Avenue (Skokie) to Chicago Avenue (Evanston). The project will also include the modernization and interconnection of seven (7) Dodge Avenue traffic signals from Mulford St. to Church St. Funding Source: The total cost of funding this project is estimated to be $16,300,000 of which $11,720,000 would be funded with TIGER III Grant funds. The remaining $4,580,000 would be funded by the City of Evanston and the State of Illinois. Phase I Environ. Engineering (2012) $ 825,000 (GO/TIF) Phase II Design Engineering (2012) $ 825,000 (GO Bond) Phase III Const Engineering (2013/2014) $ 280,000 (GO Bond) (Total Expense is $1.4 million/$1.12 million reimbursed by Grant) Participating Construction (2014/2015) $ 2,650,000 (GO/TIF/IDOT) $ 4,580,000 (Local Share) The local share of the project is not currently a part of the City’s Capital Improvement Plan (CIP) for 2012 except as noted on the following page. Should the City be awarded the grant, either the CIP program would have to be revised or additional bonding would be required in order to raise the necessary funds to proceed. Page three of this memo details the impact to the CIP program should the City be awarded the grant. Memorandum Summary: This project covers multiple areas of the City and involves two active Tax Increment Finance (TIF) Districts (West Evanston and Washington National). As such, the City can draw from multiple funding sources for the local share required in the grant. In 2005, the City Council established the West Evanston TIF district. Its purpose is to address disinvestment and economic stagnation in the commercial district at the Church/Dodge intersection and in adjacent industrial areas along the now-abandoned Mayfair railroad spur line. To accomplish this objective the City initiated a master planning process and adopted the West Evanston Master Plan on May 14, 2007. The plan emphasizes fostering new economic development, increasing the walkability of the Page 25 of 716 DRAFT October 24, 2011 14 neighborhoods and maintaining the green character of the community. This plan is intended to transform the entire streetscape of the Dodge Avenue and Church Street corridors by integrating economic development, affordable housing, greater sustainability and safer transportation access. This project will create a framework that the region will recognize as a model for future street development. It will also compliment Evanston’s NSP2 grant program. The proposed project calls for the reconstruction of Church Street (NS Channel to Chicago) and Dodge Avenue (Dempster to Lyons). The project will include bicycle accommodations on Church Street from Lawler Avenue (Skokie) to Chicago Avenue (Evanston). The path will incorporate the current best practices for both off-street and on-street bicycle facilities. Once constructed, this section will complete the eastern portion of the regional Golf Road bicycle corridor. Sustainability will be a key feature of this project. Evanston will address this project element with a comprehensive sustainable streetscape design that will use several environmentally friendly techniques not typical in streetscape designs. The plans incorporate sustainable design elements such as rain gardens, alternative paving options (including recycled pavement) and may incorporate bioswale technology to treat and filter storm water prior to being released into the storm sewer system. Additionally, the city will focus on improved bus stops and place pedestrian mobility at a premium with new accessible sidewalks and improved crosswalks. The “Complete Streets” approach will provide landscaped buffers while preserving existing & adding new open spaces that are important to the community. In summary, the project is congruent with multiple goals in the City as follows: • It improves components of transportation as outlined in the Multi-Modal Transportation Plan. • It leverages local tax dollars for the maintenance of basic infrastructure. • This improved infrastructure will be crucial for the long term economic development within the West Evanston TIF, as well as along the remaining corridors of the project. 2012 CIP Impact Local Share Needed $1,650,000 The following projects occur within the limits of the TIGER Grant project and are recommended for funding in the proposed 2012 CIP. Church Street Sidewalk Replacement (Ridge to Chicago) GO Debt (Page 199 of FY2012 Proposed Budget) $240,000 Church Street Rehab (Ridge to Chicago) GO Debt (Page 199 of FY2012 Proposed Budget) $160,000 West Evanston Planning TIF (Page 199 of FY2012 Proposed Budget) $200,000 Subtotal $600,000 The following projects are recommended for funding in the proposed 2012 CIP and staff is recommending that they be deferred if the grant is awarded. Bridge Rehab –Isabella GO Debt (FY2012 Proposed Budget) $710,000 Downtown Brick Replacement GO Debt (FY2012 Proposed Budget) $350,000 Page 26 of 716 DRAFT October 24, 2011 15 Subtotal $1,060,000 Total $1,660,000 2013/14 CIP Impact Local Share Needed $1,400,000 The Federal Highway Administration (FHWA) will reimburse the City $1,120,000. Since FHWA reimbursements occur promptly, staff recommends budgeting GO Debt of $280,000 to cover the City costs. 2014/15 CIP Impact Local Share Needed $2,650,000 The construction cost includes resurfacing a portion of Church Street that is under IDOTs jurisdiction. IDOT currently has $2 million dollars programmed to resurface Church in 2014. Staff is proposing to fund the balance of the project from $820,000 from the Washington National TIF and $560,000 from the West Evanston TIF. These figures come from the projects that are recommended in the proposed CIP for 2012 Budget on pages 198 and 199, and these funds will be moved out to 2014/15. DUE TO THE FACT THAT THE CITY/TOWNSHIP CLERK DOES NOT HAVE TO PRODUCE VERBATUM MINUTES, IT IS SUGGESTED THAT ANY RESIDENT OR INQUIRY INTO OBTAINING A COMPLETE DISSERTATION OF A COUNCIL SESSION IS DIRECTED TO THE CITY’S WEBSITE, WHERE ALL MEETINGS ARE VIDEO TAPED AND AVAILABLE FOR DOWNLOADING. Page 27 of 716 CITY COUNCIL OCTOBER 29, 2011 ROLL CALL – PRESENT: Alderman Wilson Alderman Rainey Alderman Holmes Alderman Burrus Alderman Tendam Alderman Fiske Alderman Grover Alderman Braithwaite A quorum was present ABSENT: Alderman Wynne PRESIDING: Mayor Elizabeth B. Tisdahl A SPECIAL MEETING of the City Council was called to order by Mayor Tisdahl Saturday, October 29, 2011, 9:10 a.m. in the Council Chamber for the purpose of conducting a FY2012 Budget Discussion and Consideration. CITIZEN COMMENT Efrain Berrocal (Schubert Ave, Chicago) and Kathy Whyte (Brown Ave., Evanston) both City of Evanston employees, spoke on the elimination of their positions. Seth Green (Wesley Ave.) spoke on behalf of the Y.O.U. board and staff. He told Council they appreciate the support in the current budget for Human Services and that they hope it is maintained. Tom Fischl (Leonard St.) spoke of his support for police and fire officials and their pension funds. Junad Rizki (Sheridan Rd) expressed his concern over the 8% property tax increase, money being spent frivolously, money being spent on consultants for studies that staff should be able to conduct, yard waste stickers and more. Page 28 of 716 2 Jim Mizell (Grove St.) volunteer / producer with Evanston Community Media Center spoke on the topic of ECTV and the franchise agreement and changes that will be proposed. Wendy Pollock (Oak Ave) voiced her opinion on the proposed cuts and the impact it will have on the quality of life in Evanston. She opposes the outsourcing of vital jobs, particularly in the Department of Forestry and is concerned about public safety issues, citizen requests, snow removal, etc. She mentioned the fact that the City won the Governor’s award for sustainability efforts. She is glad to see the City’s commitment to environmental issues but reminded Council that trees are a major part of that and must be taken care of. Mike Vasilko (Reese Ave.) said he was here to advocate a real economic development plan that includes the support of local businesses as well as a general focus on new ideas for sources of tax revenue that prevents the need to raise property taxes or layoff city workers. Henry Bayer (Chase Ave, Chicago) is the executive director, AFSCME Council 31 which is the collective bargaining representative for many City of Evanston employees. He came to testify against the privatization of some parks and forestry department jobs. Considering the many job functions performed by these employees, including helping with snow removal, he believes the elimination of these positions would hurt the City, especially in the coming winter. He pointed out that citizen input on Engage Evanston had privatizing services very low on the list of ways to deal with the budget. He urged Council to not lay off people who are providing a vital service. City Manager Bobkiewicz now called upon Marty Lyons for his presentation. Mr. Lyons stated the presentation on the proposed capital improvement plan would include projects to be carried over, new capital projects, debt service and a summary with an upcoming budget schedule. He also told Council that all of the directors responsible for the projects were present should anyone have any questions. Throughout the lengthy presentation of proposed projects listed under various funds, the aldermen and Mayor Tisdahl had numerous questions that were answered by Mr. Lyons, Mr. Gaynor, Ms. Robinson, Mr. Stoneback and Mr. Bobkiewicz. Once the presentation was finished, Mayor Tisdahl called on aldermen who had questions about various sections of the Budget. Some questions were answered right away while other questions will be answered by staff at a later date. Regarding the debt service, Alderman Burrus expressed her desire to keep the debt to $5 million. Alderman Wilson agreed and thought it best to keep it at a more manageable level. City Manager Bobkiewicz said it would help him to know if all of Council is in agreement of $5 million and if so, staff would come up with a proposal on how to get there. Page 29 of 716 3 Alderman Rainey asked for clarification: is it GO bond debt or total new debt? Mr. Bobkiewicz responded that it is his understanding it is GO Bond Debt. Mr. Lyons explained that the $5 million is not an arbitrary number and that when you look at the debt table we are retiring $6 million - $8 million of GO debt each year so our goal is to stay below the amount we are retiring so we continue to cut into the total outstanding. All agreed to the $5 million. Alderman Rainey, citing the memo from staff (pages 50-53) regarding their opposition to eliminating the four (4) Parks/Forestry positions and the one (1) Secretary position, wished to make a motion to restore those positions. She stated that as a resident, she did not want to be without the services these positions provide. Mr. Bobkiewicz explained that if Council votes to put those positions back, then we would need an additional $204,000 in revenue or other cuts taken in order to budget. Alderman Rainey made a motion to restore to the budget, the four (4) Parks & Forestry workers (at $140,000) plus the secretary position ($64,000) and it was seconded. Several aldermen spoke on the motion and asked for some clarifications. Alderman Holmes made a motion to amend Alderman Rainey’s motion to add back the Parks and Forestry positions, the Secretary II position, the Technical Support Specialist I position, and the Parking Manager position. Alderman Rainey seconded. Several aldermen spoke on the motion and asked for some clarifications. Alderman Holmes’ motion failed on Roll Call 3 ayes, 5 nays. Alderman Rainey’s motion failed on Roll Call 2 ayes, 6 nays. Mr. Bobkiewicz went over the upcoming budget schedule reminding Council that the next meeting would be November 14th with citizen comment, and a special meeting scheduled for Wednesday, November 16th. He told Council that if they needed more time, they just need to tell him. He is hopeful that Council will adopt the budget on November 28th. Alderman Holmes asked that the meeting on the 16th start at 6:00 p.m. It was agreed. Motion was made and seconded to adjourn. All were in favor. Meeting adjourned at 12:00 noon. Respectfully submitted, Elaine Autwell, Deputy City Clerk Page 30 of 716 Page 1 of 3 Rev. 11/10/2011 2:33:03 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, November 14, 2011 5:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN BURRUS, CHAIR II. PAINT EVANSTON PLOWS CONTEST AWARDS III. APPROVAL OF MINUTES OF REGULAR MEETING OF October 24, 2011 IV. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 10/23/11 $2,561,778.86 (A2) City of Evanston Bills FY2011 through 11/15/11 $2,962,172.83 City of Evanston Credit Card Activity through 09/30/11 $ 115,017.93 (A3.1) Approval of Contract Award for Inventory of Traffic Signs, Street Lights, and Traffic Signals to Christopher Burke Engineering, Ltd., (RFP 12-56) Staff recommends that the City Council authorize the City Manager to execute a contract with Christopher Burke Engineering, Ltd., (9575 W. Higgins Road, Rosemont, IL), in the amount of $96,000 to provide inventory of traffic signs, street lights, and traffic signals, provide retro-reflectivity assessment of traffic signs and a management plan to replace the traffic signs that do not meet minimum retro-reflectivity standards as required by the Federal Highway Administration (FHWA). Funding for this project will be from Capital Improvement Fund “City Works – Sign Inventory” (Account 416394). (Total FY2011 and FY2012 Budget amount is $155.000.) For Action Page 31 of 716 Page 2 of 3 Rev. 11/10/2011 2:33:03 PM (A3.2) Approval of Contract Awards for Snow Towing Operations Staff recommends that Council authorize the City Manager to award contracts for Snow Towing Services to various towing companies (see attached list) in an amount not to exceed $75,000. The estimated total funding for the 2011-2012 snow season is in an amount not to exceed $75,000 (Account 2680-62451). For Action (A4) Approval of Change Order No. 3 for 1964 Filter Rehabilitation (Bid 11-39) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 3 in the amount of $25,504 to the agreement with Keno and Sons Construction Company for the 1964 Filter Addition Rehabilitation project. This will increase the total contract from $3,462,839 to $3,488,343. Funding for this work will be from the Water Fund, (Account 733048) which has a budget allocation of $3,895,000 ($2,900,000 in FY 2011 and $995,000 in the proposed FY 2012 Capital Improvement Program). For Action (A5) Ordinance 100-O-11: City of Evanston 2011 Tax Levy Staff requests consideration of Tax Levy Ordinance 100-O-11, which levies the annual property tax for General Fund Operations, IMRF, Police and Fire Pensions. For Introduction (A6) Ordinance 101-O-11: 2011 Special Service Area #4 Tax Levy Staff requests consideration of Tax Levy Ordinance 101-O-11 which levies the annual property tax for Special Service Area #4. For Introduction (A7) Ordinance 102-O-11: 2011 Evanston Township Tax Levy Staff requests consideration of Tax Levy Ordinance 102-O-11 which levies the annual property tax for the Evanston Township. For Introduction (A8) Ordinance 93-O-11, Increasing the Number of Class D Liquor Licenses to Permit Issuance to Old Neighborhood Grill, Inc The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 93-O-11, amending Subsection 3-5-6-(D) of the City Code to increase the number of Class D liquor licenses from 23 to 24 to permit issuance to Old Neighborhood Grill, Inc, 2902 Central Street. For Introduction and Action Page 32 of 716 Page 3 of 3 Rev. 11/10/2011 2:33:03 PM (A9) Ordinance 94-O-11, Increasing the Number of Class C Liquor Licenses to Permit Issuance to Austin’s Taco’s, LLC The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 94-O-11, amending Subsection 3-5-6-(C) of the City Code to increase the number of Class C liquor licenses from 26 to 27 to permit issuance to Austin’s Tacos, LLC, 622 Davis Street. For Introduction and Action (A10) Ordinance 95-O-11, Decreasing the Number of Class C Liquor Licenses Due to the Closure of Carmen’s Pizza The Local Liquor Commissioner recommends passage of Ordinance 95-O-11, amending Section 3-5-6-(C) of the City Code to decrease the number of Class C liquor licenses from 27 to 26 due to the closure of Carmen’s Pizza, 1014 Church Street. This “housekeeping” ordinance withdraws the Class C license held by Carmen’s Pizza which closed in Spring 2011. The Liquor Control Review Board approved an increase for Carmens of Evanston, which is reflected by 96-O-11. For Introduction and Action (A11) Ordinance 96-O-11, Increasing the Number of Class C Liquor Licenses to Permit Issuance to Carmens of Evanston, Inc. The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 96-O-11, amending Subsection 3-5-6-(C) of the City Code to increase the number of Class C liquor licenses from 26 to 27 to permit issuance to Carmens of Evanston, Inc., 1241 Chicago Avenue. For Introduction and Action V. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT Page 33 of 716 Draft Page 1 of 10 Administration and Public Works MEETING MINUTES Administration & Public Works Monday, October 24, 2011 5:45 P. M. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey Members Absent: Staff Present: Lara Biggs, Godwin Chen, Dolores Cortez, Paul D’Agostino, Robert Dorneker, Sarah Flax, Doug Gaynor, Lou Gergits, Steve Griffin, Chief Jamraz, Lonnie Jeschke, Chief Klaiber, Grant Farrar, Martin Lyons, Joseph McRae, Jeff Murphy, Dave Stoneback, Evonda Thomas, Paul Schneider Others Present: Public Comment: Molly Skelton 1521 Greenwood Street Presiding Member: Colleen Burrus I. DECLARATION OF QUORUM With a quorum present, Chairman Burrus called the meeting to order at 5:52 P.M. II. APPROVAL OF MINUTES OF REGULAR MEETING of October 10, 2011 It was moved by Ald. Grover and seconded by Ald. Holmes that the minutes of the October 10, 2011 meeting be approved. A voice vote was taken and the minutes were approved. Molly Skelton 1521 Greenwood Street: On August 25, 2011, Schroeder & Schroeder Concrete Company redid several sections of concrete in front of the house in regards to a tree. The City was concerned the tree would break the sidewalk. Ms. Skelton related a concern over concrete work done on her property without permission. The concrete work involved a gangway that is shared with a neighbor, who did give permission for work to be done. Ms Skelton related her conversations with City Staff from Community and Economic Development Department and the Engineering Division. Chairman Ald. Burrus interjected apologetically and deferred the speaker(s) to our Legal Counsel and the City’s Assistant City Manager, Marty Lyons. Ald. Rainey had two points of interest. (1) Why are people soliciting people doing Public Works for private property work (2) Why are our contractors taking work from residents while they’re on the job for the City. Page 34 of 716 Draft Page 2 of 10 Administration and Public Works Chairman Ald. Burrus assured Mr. & Mrs. Skelton the City’s Legal Advisor and Assistant City Manager will take their complaint. Mr. Skelton continued discussing his findings post conversation with the Engineering staff. He touched on a permit and written consent requirements. Chairman Ald. Burrus assured Mr. & Mrs. Skelton the Assistant City Manager will take their complaint and involve the head of Public Works as well. She thanked Mr. & Mrs. Skelton. III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 10/09/11 $2,507,443.79 It was moved that the payroll of October 9, 2011 be approved. A voice vote was taken and City of Evanston Payroll for October 9, 2011 was unanimously approved 5-0. (A2) City of Evanston Bills FY2011 through 10/25/11 $2,513,040.72 It was moved that the bills list of October 25, 2011 be approved. A voice vote was taken and City of Evanston bills list for October 25, 2011 was unanimously approved 5-0. Ald. Rainey would like more detailed responses on the Bills List questions, specifically the Evanston Funeral and Cremation Removal. It was confirmed by Jeff Murphy that the boarded up property on 715 Chicago Avenue is the Amlee project. (A3.1) Approval of Contract Award to Broadway Electric, Inc. for the 5kV Motor Control Center Replacement at the Water Utility (Bid 12-59) Staff recommends that City Council authorize the City Manager to execute a contract for the 5kV Motor Control Center Replacement (Bid 12-59) in the amount of $394,745 (Base Bid amount of $390,295 and $4,450 for Alternate 1) with Broadway Electric, Inc. (831 Oakton Street, Elk Grove, IL). Funding will be provided by the Water Fund Account 733113.65515. Replacement of this equipment is necessitated due to fire damage and was therefore not budgeted. It is anticipated that the base bid amount of $390,295 will be reimbursed by insurance. The remaining $4,450 for Alternate 1 will be funded by excess funds budgeted for capital projects that were deferred. It was moved by Ald. Holmes and seconded by Ald. Grover that A3.1 be approved. A voice vote was taken and A3.1 was unanimously approved 5-0. Page 35 of 716 Draft Page 3 of 10 Administration and Public Works (A3.2) Approval of 2011 CIPP Sewer Rehabilitation Contract B Award to American Pipe Liners, Inc. (Bid 12-60) Staff recommends that City Council authorize the City Manager to execute a contract for Cured-In-Place Pipe Lining Contract B (Bid 12-60) with American Pipe Liners, Inc. (P.O. Box 28, Highland Park, IL) in the amount of $161,698.50. Funding for this work will be from the Sewer Fund Account 7420.65515 which has an allocation of $375,000 for sewer improvements on streets being resurfaced. It was moved by Ald. Rainey that A3.2 be approved. A voice vote was taken and A3.2 was unanimously approved 5-0. (A3.3) Approval of Sole Source Contract Award for 5th Ward Pilot Area Luminaire Replacement Project to Elcast Lighting Staff recommends that City Council authorize the purchase of 77 Elcast Induction Lighting Units in the amount of $32,637.22 from Elcast Lighting (815 S Kay Avenue, Addison, IL). Elcast is the sole distributor/fabricator of the standard City of Evanston Tallmadge street light luminaires. Funding will be provided by the remaining balance ($19,000) in the Streetlight Upgrade Project (415868), and from a 50% equipment donation of $16,319 from Northwestern University. It was moved by Ald. Holmes and seconded by Ald. Grover that A3.3 be approved. A voice vote was taken and A3.3 was unanimously approved 5-0. (A3.4) Approval of Contract Award to Clauss Brothers, Inc. for the 2011 James Park Renovations Project (Bid 12-62) Staff recommends that City Council authorize the City Manager to execute a contract with Clauss Brothers, Inc. (360 West Schaumburg Road, Streamwood, IL) for the 2011 James Park Renovation Project in the total amount of $45,500. Funding will be provided by FY2011 Capital Improvement Plan (CIP) Account 415410 in the amount of $7,369, and the remaining $38,131 from the 2011 CIP Contingency account. It was moved by Ald. Grover and seconded by Ald. Holmes that A3.4 be approved. A voice vote was taken and A3.4 was unanimously approved 5-0. (A4) 2012 Water Main Replacement & Street Resurfacing Program Staff recommends City Council approval of the proposed list of projects to be included in the 2012 Water Main Replacement and Street Resurfacing Program, subject to final approval of the FY2012 Capital Improvements Plan (CIP). In addition, staff recommends the development of a new 5-Year Street Improvement Plan (FY2013-FY2017) to be completed in 2012. Slide show presentation presented by Paul Schnieder, City Engineer. Page 36 of 716 Draft Page 4 of 10 Administration and Public Works Chairman Ald. Burrus thanked Paul Schneider for including the worse street in the 9th Ward. Ald. Rainey would like to amend the program by eliminating Howard Street Custer to Chicago Avenue just for this year. She explained to the Committee that the streets aren’t bad at all, they were paved a year ago. That area probably does need a new water main, however there are going to be several pieces of new economic development in that area and construction shuts down space in front of that business. A voice vote was taken and A4 was unanimously approved as amended 5-0. (A5) March 1, 2011 Police and Firefighter Pension Actuarial Report Staff recommends that City Council review and approve the March 1, 2011 Actuarial Valuation for usage in the 2011 Tax Levy for Police and Firefighter funding purposes. The recommended Actuarial Required Contribution (ARC) as determined by this study is $6,401,393 for the Firefighters’ Pension Fund, and $8,521,751 for the Police Pension Fund. Slide show presentation by Arthur H. Tepfur (Tepfer Consulting Group) It was moved by Ald. Holmes and seconded by Ald. Rainey that A5 be approved. A voice vote was taken and A5 was unanimously approved 5-0. (A6) City of Evanston’s Commonwealth Edison (ComEd) Franchise Agreement and Other Issues Associated with Electric Power Reliability Staff recommends that the City Council: 1) receive this report; 2) refer to the City’s Utility Commission the issue of Municipal Electric Aggregation to study any potential benefit aggregation could have for Evanston residents and businesses and report back to the City Council no later than February 29, 2012; and 3) request that the City work with the Northwest Municipal Conference on state legislation dealing with ComEd during the General Assembly’s Fall Veto Session. Ald. Rainey would like the Administration & Public Works committee members to meet with the Utilities Commission. Her concerns are: • Has ComEd really responded to the outage issues and all interrelated issues? • Wants to make sure that City Staff and Utilities Director aren’t attempting to eliminate use of the Franchise Committee. • Confirm that Council is just directing the Utilities Commission to investigate prior to the expiration of our franchise. Wally Bobkiewicz, City Manager, responded by clarifying that the action requested this evening deals with municipal electric aggregation. Ald. Rainey reminded the City Manager that was a major discussion during the last franchise session(s). The Committee was told over and over what can’t be done, referenced the “Most Favorite Nations” clause. Whatever Evanston does, everyone else will do so Evanston can’t do anything. She wanted the City Manager to know that the Committee has had that discussion. In the final analysis when it comes to franchise negotiations, Ald. Rainey wants to ensure Page 37 of 716 Draft Page 5 of 10 Administration and Public Works the committee is not eliminated. Ald. Rainey has read and supports the recommendation. The City Manager continued, “If the committee passes this recommendation, next step would be after the discussion at the Utility Commission, with recommendations on the aggregation. The first step would likely be Council approval on a city-wide referendum to ask the question should the city should become an electric aggregator. Upon approval, then finally discussion and agreement with the aggregator, not necessarily a franchise agreement per se, but an agreement with the aggregator. As long as Committee understands that with the passage of this motion, staff would work with the Utilities Commission on the issue of municipal electric aggregation, come back with recommendation(s), should we move forward with a valid initiative or not that would be the next step if the Council wishes to pursue that. Any negotiations with a third party to provide electrical service for all the residents of Evanston would only come after a valid initiative.” Ald. Rainey believes this is a political and strategy issue. She looks to the Utility Commission for the technical expertise. She does not see this move as a technical expertise move and feels the entire Council should be more involved. She is unsure she values the Commission’s opinion on this no more than Council’s. She would value Legal’s opinion. She strongly feel this really isn’t a technology issue at all. Wally Bobkiewicz responded, “If Committee wishes to refer it back to staff or to another board or commission, it really comes to the question of what is the marketplace? What are options for our residents for electrical power - whatever power would be delivered through ComEd’s delivery system.” If Committee feels there is a better group, the City Manager is open to suggestions. He compared sister cities such as Oak Park and their experience. The City Manager recommends discussion and starting the process, providing additional information. Ald. Rainey feels that maybe even the Environment Board is a better place to start than the Utilities Commission. She reiterated her feelings of this being a strategy move and asked what can the City do under this franchise to bring savings to electric consumers? Wally Bobkiewicz explained, “While the franchise is obviously an important document, state law allows for the municipal aggregation. It’s not something that’s allowed or prohibited through the franchise agreement, it’s allowed through state legislation. We can send it back to staff or return with a presentation, or send it to another board or commission.” The City Manager believes too much money is to be saved potentially for Evanston’s residents to not get the ball rolling. Alderman Rainey agrees with the City Manager but asks the question, what does the City expect the Utilities Commission to do? The City Manager explained that the normal process for new community issue discussions is a citizen committee. Evanston residents want to discuss new issues, much like surrounding suburbs such as the Village of Oak Park who had multiple public meetings and citizen committees and spent several months in discussion. He mentioned the Mayor, Sustainability Coordinator, Catherine Hurley, as well as himself have met with eight of the twelve companies Page 38 of 716 Draft Page 6 of 10 Administration and Public Works in Illinois that offers electric aggregation. He reiterated he will follow the direction of Council, but his recommendation as City Manager is to “get on with it.” Ald. Grover would like to “get on with it” as well, she loves the idea of electric aggregation. Her question is if the City is heading toward referendum on the question of electric aggregation on the same timing as the primary elections in March, it would seem to her the City would need to get a good start sooner than later She hates to bypass the City’s experts on the Utilities Commission, but if they could be included anyway in the presentation and discussion, that may be just as good. Ald. Grover posed the question, “Is this a matter of, Mr. Bobkiewicz, having a great big bright idea and finding ourselves getting fired at for having good big bright ideas and knowing what the backlash would be for not including residents in those discussions?” Mr. Bobkiewicz reminded Council of what his job is as City Manager and how it relates to citizen involvement. Ald. Grover assured the City Manager Council wants to involve residents it also seems to be a matter of critical timing. The City Manager responded, “If the Council, later this evening, chooses to have another special municipal election in March, then yes, it would make sense that this could be a companion measure on that ballot.” Ald. Grover asked if the City could make that happen? Mr. Bobkiewicz replied, “I think there are templates we can look at with other communities which we have not yet looked at but certainly there are there are communities similar to us that have already done this in Illinois within the last twenty-four months. So I think we can easily go to them and look and see how that was. So again, if the Committee wishes to move faster, I’d recommend you refer back to staff for a report back as soon as possible. To put this on the March ballot the Council would need to act by January 3rd. So practically speaking that means your single meeting in the month of December.” Ald. Grover asked when does the Utilities Commission meet again? David Stoneback, Director of Utilities, answered the second Friday of every month. It was confirmed that the Utilities Commission had not held their November meeting yet. Ald. Grover asked if the City is looking for a formal recommendation from the Utilities Commission or can the City proceed by including them in the discussion at the Council level without formal recommendation. City Manager, Wally Bobkiewicz, reiterated Council’s options to move forward, change the motion to reflect the same, and what the next steps would be regarding staff’s effort to respond to Council and get the item on the ballot by March. Ald. Grover confirmed the City Manager’s suggestion to move forward as described to get the item on the ballot by March. Ald. Grover referenced part three of the agenda item regarding the legislation that is before the Illinois General Assembly. The City Manager sent a late email today with regards to the status for that discussion. She would like an update as she hasn’t had the opportunity to read her email yet. Wally Bobkiewicz proceeded, “We are not alone in our frustration with Commonwealth Edison and other communities and northwest Illinois have been working through the auspices of the Northwest Municipal Conference on a potential trailer bill that would deal with this larger smart grid bill that’s been vetoed. So now the veto session begins tomorrow in Springfield. There have been discussions with Page 39 of 716 Draft Page 7 of 10 Administration and Public Works Commonwealth Edison and the Northwest Municipal Conference over the last several days. We do not believe as the Conference that we have a solution or a deal with ComEd. ComEd is now already going around saying there is a deal despite that there is not one. In your packet there’s a white paper that was compiled by the Northwest Municipal Conference under the leadership of the Village Manager of Glenview who lead a group of elected officials and appointed officials this past summer to come up with this white paper. That white paper has now become a bill which potentially could be a part of a larger package to come up with a solution to the smart grid question that Commonwealth Edison is facing.” Ald. Grover asked if Northwest Municipal Conference has in fact drafted legislation in response to the ComEd…” The City Manager confirmed and shared that Mayor Tisdahl, co-chair of the Northwest Municipal Committee, and the City Manager went to Springfield on Wednesday. He recommended to Council to approve staff continuing to work under Mayor Tisdahl’s leadership, Evanston’s sister cities and the Northwest Municipal Conference. Ald. Grover is amending the motion: the Committee recommends that they • receive the report • the City will include the Utilities Commission for the discussion of aggregation but that staff would report back to City Council at our meeting in December as to how we would proceed on a referendum as to electric aggregation. • that the City continues to work with Northwest Municipal Conference and state legislation dealing with ComEd during the fall veto session. Council wouldn’t mind receiving information in November if possible. The City Manager assured Committee if the additional information regarding aggregation and information from Evanston’s sister cities becomes available sooner, he would be more than happy to deliver sooner. Ald. Rainey asked what would be an objection to aggregation. Wally Bobkiewicz answered, “By going through a referendum, you are tying every resident of Evanston to the aggregator and they have the opportunity to “opt out.”” Ald. Rainey complimented the legal component of the agenda item. She felt it was well documented. Ald. Rainey stated she would like to know what ComEd’s comments are about Evanston going forward with aggregation. She made it clear she wants Evanston to go forward with the aggregation. Not sure the communities Wally Bobkiewicz mentioned have a franchise. He confirmed that they are franchised and explained ownership of equipment and service and billing/payment role/distribution. It was made clear that Evanston is a part of the Northwest Municipal Conference but not the model franchise agreement. Ald. Rainey wants to invite other related boards and committees, specifically mentioning the Environment Board. Wally Bobkiewicz suggested a meeting may take place to include all interested parties to have discussion prior to coming back to Council. Chairman Ald. Burrus called for a motion and a second. Ald. Rainey seconded the motion A6 be approved. A voice vote was taken and A6 was unanimously approved 5-0. Page 40 of 716 Draft Page 8 of 10 Administration and Public Works (A7) Ordinance 79-O-11, Amending Class AC Liquor Licenses, Authorizing Limited Alcohol Consumption in Viewing Auditoriums Local Liquor Commissioner recommends City Council adoption of Ordinance 79-O-11, which amends the Class AC liquor license to allow patrons to purchase alcohol in the theater café and take their alcoholic beverages inside arts cinema viewing auditoriums during motion pictures rated PG-13 or R, and special events. Ald.Rainey moved that A7 be approved. A voice vote was taken and A7 was unanimously approved 5-0. (A8) Ordinance 82-O-11, Decreasing the Number of Class C Liquor Licenses Due to a Change in Ownership of Jacky’s on Prairie The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 82-O-11 to decrease the number of Class C liquor licenses from 26 to 25 due to a change in ownership for Jacky’s on Prairie, 2545 Prairie Street. Request suspension of the Rules for Introduction and Action on October 24, 2011. Ald.Rainey moved that A8 be approved, seconded by Ald. Grover. A voice vote was taken and A8 was unanimously approved 5-0. (A9) Ordinance 83-O-11, Increasing the Number of Class C Liquor Licenses to Permit Issuance to Silva Winston, LLC, new owner of Jacky’s on Prairie The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 83-O-11 to increase the number of Class C liquor licenses from 25 to 26 to permit issuance to Silva Winston, LLC, new owner of Jacky’s on Prairie, 2545 Prairie Street. Request suspension of the Rules for Introduction and Action on October 24, 2011. Ald. Grover moved that A9 be approved, seconded by Ald. Rainey and Ald. Holmes. A voice vote was taken and A9 was unanimously approved 5-0. (A10) Ordinance 84-O-11, Increasing the Number of Class B Liquor Licenses to Permit Issuance to Taco Diablo, 1029 Davis Street The Local Liquor Commissioner recommends passage of Ordinance 84-O- 11 to increase the number of Class B liquor licenses from 16 to 17 to permit issuance to Taco Diablo, LLC, d/b/a “Taco Diablo,” 1029 Davis Street. Ald. Grover moved that A10 be approved, seconded by Ald. Braithwaite. A voice vote was taken and A10 was unanimously approved 5-0. (A11) Ordinance 87-O-11, Authorizing a Cable Franchise System between the City of Evanston and Comcast of Illinois IV, Inc., for a Period of Seven (7) Years Staff submits for consideration Ordinance 87-O-11 which would renew Comcast’s non-exclusive cable system franchise with the City for a period of 7 years. Suspension of the Rules is requested to enable Introduction and Action by City Council on October 24. 2011. Page 41 of 716 Draft Page 9 of 10 Administration and Public Works Ald. Grover would like some additional information about the City’s negotiations with Comcast such as why seven years and is the City preserving all of Evanston’s public education government options, and can the City enhance them? Wally Bobkiewicz explained, “The opportunities that we have under federal law to receive not only a franchise fee, but also a fee for public education and government access. We collect the maximum franchise fee allowed under federal law and a PEG fee that’s as high as any other community not only in Illinois that I’m aware of, in the United States, that I’m aware of. For those two points, I think we’re in good shape. (Evanston Community Media Center) ECMC is in the process of moving from their current address (1285 Hartrey) to the Civic Center’s Service Center. A portion of the negotiations was who would bear the cost of moving the “head-end” (cable connection) estimated at $70,000. The cost of will be beared by the City or ECMC or some combination of the two. As a portion of these discussions, we asked Comcast if they would bear the cost for the movement of the head-end. Comcast will do that as part of this agreement. We’re hopeful that ECMC has not set a final date to move out of their building. They’re still in negotiations with their landlord to break their lease. They hope to be out by the end of the calendar year.” The City Manager is confident the equipment would still be there. The City is working with Comcast to get the head- end moved, probably not some time until January. Joseph McRae, Interim Assistant City Manager, and the City Manager have been working with school district 202 and 65 who also depend on the head-end. The City is looking at the third weekend in January (Martin Luther King holiday weekend) as the transition weekend. Comcast has not made any guarantees that that could happen, but they are hopeful, as long the City concludes the franchise soon. This is why City staff is asking to suspend the rules to get this approved so Comcast can get started with the move. That’s one component, a second component is a favorable rate on internet access – typically uncommon in franchise agreement. Would like to supplement Evanston’s internet access with Comcast’s internet access. About 98% of the terms of agreement are typically ten years. There is a handful of seven year agreements, and perhaps one or two five year agreements. Comcast was not prepared to go to five years, as per Comcast, that would jeopardize other parts of the agreement and Comcast is experiencing issues in their other one or two five-year agreement situations. Ald. Grover’s concern is one, a shorter term would allow the City to stay nimble, and the need to introduce and approve tonight, she wanted to confirm that there was no more two-weeks room. The City Manager assured the Committee that there is always two weeks room. He continued explaining the third week in January and is the best time to move and the weekend of least interruption. He explained to Committee the various and sundry reasons for a seven year term. Ald. Rainey doesn’t mind the seven years since it’s non-exclusive. She referenced the City Manager’s statement that Evanston gets more than the average community. She asked how are rates set for various communities? Is there a standard? Evanston gets more back, is Evanston putting more in? How is Comcast regulated? Wally Bobkiewicz replied if an individual has a problem with the rates, they may petition the Federal Communications Commission (FCC). Ald. Rainey reiterated her question. Page 42 of 716 Draft Page 10 of 10 Administration and Public Works Chairman Ald. Burrus brought Frank Duel, Senior Manager for Government Affairs since 1999, 30 years experience total, to the floor to address the Committee. He explained the Comcast package offerings and system architecture. Prices are partially driven by competition and regulation from the FCC. Ald. Grover wanted to give time for residents to voice possible concerns who may be unaware of this agreement being on the agenda tonight. Wally Bobkiewicz explained a little bit about consumer complaints specifically mentioned close captioning. He continued giving examples of other complaints regarding prices, but doesn’t recall comments referring to bad service. He offered to provide Committee with a list of complaints and complimented Mr. Duel on his consistent responsiveness to resident issues. Chairman Ald. Burrus stated A11 has been moved and seconded. A voice vote was taken and A11 was unanimously approved 5-0. IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Ald. Burrus, as Chair, noting that there was no further business to conduct, declared the meeting adjourned. The time was 7:40 p.m. Respectfully Submitted, Dolores Y Cortez Administrative Assistant, City Manager’s Office Page 43 of 716 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Marty Lyons, Assistant City Manager Richard Perry, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: November 10, 2011 Recommended Action: Staff recommends approval of the city of Evanston Payroll and Bills List. Summary: Payroll – Oct. 10, 2011 through Oct. 23, 2011 $2,561,778.86 (Includes employer portion of IMRF, FICA, and Medicare) Bills List – November 15, 2011 $2,962,172.83 General Fund Amount – Bills list $848,938.30 General Fund Amount – Supplemental list $ 14,301.05 General Fund Total: $863,239.35 Credit Card Activity – Period End September 30, 2011 $ 115,017.93 Attachments: Bills List, September Credit Card Transactions For City Council meeting of November 14, 2011 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum Page 44 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 100.21639 EYE MED VISION CARE VISION COVERAGE-NOV 2011 2,770.19 100.10260 PETTY CASH - RON MORELLI *TRAINING/EXPENSES REIMB.395.60 100.21640 GUARDIAN NOVEMBER 2011 DENTAL PREMIUM 11,966.99 100.21640 METLIFE SMALL BUSINESS CENTER NOVEMBER 2011 INVOICE 15,557.32 100.22760 COOK COUNTY TREASURER PROPERTY TAXES 2012 CENTRAL ST 9,233.73 100.21650 NATIONAL GUARDIAN LIFE INSURAN INSURANCE PREMIUM 416.59 100.22771 QUARTET COPIES POLICE/FIRE FOUNDATION INVITES 99.75 100.22771 QUARTET COPIES POLICE/FIRE FND INVITE/ENVELOP 54.00 100.22730 BANK OF AMERICA COMMERCIAL CAR *PURCHASING CARDS SEP 2011 115,017.93 100.21680 RTA/CTA TRANSIT BENEFIT *RTA/CTA TRANSIT BENEFIT PROG.1,112.50 100.22725 VERIZON WIRELESS (25505)WIRELESS SERVICE 527.45 100.22771 HELMETS R US BIKE-THE-RIDGE GIVEAWAYS 191.00 157,343.05 1400 CITY CLERK 1400.65160 OFFICE DEPOT OFFICE SUPPLIES FY 2011 48.78 1400.62295 GREENE, RODNEY REIMB. MUNICIPAL CLERKS MEETIN 104.79 153.57 1505 CITY MANAGER 1505.62295 BOBKIEWICZ, WALTER REIMB. BUSIN. EXPENSES-5 MNTHS 1,192.64 1505.62295 LYONS, MARTIN S. *REIMB. FUEL ICMA CONFERENCE 31.23 1505.65095 OFFICE DEPOT OFFICE SUPPLIES FOR 5.23 1505.65095 OFFICE DEPOT OFFICE SUPPLIES FOR 105.23 1,334.33 1510 PUBLIC INFORMATION 1510.62512 CHEN, GODWIN REIMB. MOVING/TRAINING EXPENSE 312.70 312.70 1705 LEGAL ADMINISTRATION 1705.65010 WEST PUBLISHING CORP.INFORMATION CHARGES 671.45 1705.65010 THOMSON WEST FEDERAL RULES HANDBOOK 2012 176.00 1705.62130 ZUKOWSKI, ROGERS, FLOOD & MCAR COMCAST FRANCHISE RENEWAL 3,301.65 1705.62130 TRANSCRIPTION PROFESSIONALS transcription services 460.94 1705.65045 SECRETARY OF STATE 2701 DRIVER SUSPENSIONS 30.00 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 126.32 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 16.57 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 56.90 1705.62509 HANSEN, ANJANA Hearing officer services 885.00 1705.62509 GREENSPAN, JEFFREY D Hearing officer services 810.00 1705.62509 EX, MITCHELL C.Hearing officer services 1,320.00 1705.62509 BRUNNER, SUSAN D HEARING OFFICER SERVICES 4,410.00 1705.62295 AGONIS, KATHERINE E CLE CLASS REIMB.299.00 1705.62345 PACER SERVICE CENTER ELECTRONIC RECORDS 15.36 12,579.19 1905 ADM.SERVICES- GENERAL SUPPORT 1905.62490 ARTS & LETTERS LTD.CONSTRUCTION DIRECTIONALS~CTA 225.00 1905.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 20.22 1 *Advanced Payments Page 45 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1905.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 29.16 274.38 1910 FINANCE DIVISION - REVENUE 1910.52010 CHICAGO TANK LINING, INC.REFUND-DUPLICATE STICKER 75.00 1910.52010 GROSS, ESTON REFUND-OVERPMNT STICKER 37.50 1910.52010 FISCHBACH, MARILYN REFUND VEHICLE STICKER 75.00 1910.52010 HEFFERNAN, KRIS REFUND DUPLICATE STICKER PURCH 75.00 1910.52010 BRUHN, BERNHARD B.REFUND OVERPMNT STICKER 37.50 1910.62449 DUNCAN PARKING TECHNOLOGIES, I PARKING CITATIONS 35,626.44 1910.52010 THODOS, LENA REFUND-DUPLICATE STICKER 75.00 1910.62431 GARDA CL GREAT LAKES, INC.SEPTEMBER 2011 CHARGES 36.65 1910.62431 GARDA CL GREAT LAKES, INC.SEPT 2011 CHARGES 38.60 1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 2,100.59 1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 2,100.59 1910.62431 GARDA CL GREAT LAKES, INC.CREDIT DUE 111.10- 1910.52010 BENTON, CHARLES REFUND-DUPLICATE STICKER 75.00 40,241.77 1920 FINANCE DIVISION - ACCOUNTING 1920.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 19.02 19.02 1925 FINANCE DIVISION - PURCHASING 1925.62360 SAM'S CLUB DIRECT MEMBERSHIPS 35.00 1925.65095 OFFICE DEPOT BLANKET ORDER FY 2011 4.10 39.10 1929 HUMAN RESOURCE DIVISION 1929.62512 WATERS CONSULTING GROUP, INC. RECRUITMENT CONSULTING 5,925.00 1929.62512 CHEN, GODWIN REIMB. MOVING/TRAINING EXPENSE 1,000.35 1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 85.11 1929.62630 I.D.E.S. / ILLINOIS DEPT. OF E 3RD QTR INVOICE 99,564.12 106,574.58 1932 INFORMATION TECHNOLOGY DIVI. 1932.62250 SMS SYSTEMS MAINTENANCE SERVIC COMPUTER MAINT. SERVICE 1,132.00 1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 1,311.29 1932.62250 MAINSAVER SOFTWARE SUPPORT AGREEMENT 1,278.00 1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATION CHARGES 1,952.32 1932.62380 CHICAGO OFFICE TECHNOLOGY GROU COPIER SERVICE AGREEMENT 2,958.94 1932.64505 AT & T COMMUNICATION CHARGES 361.46 1932.62340 BOTTOMLINE TECHNOLOGIES, INC. OPTIO CHECK PRINTING FOR IRIS 5,880.11 1932.65095 OFFICE DEPOT BLANKET PURCHASE ORDER 24.26 1932.62340 CDW GOVERNMENT INC.MICROSOFT DESKTOP LICENSING 6,529.50 1932.62250 OUTSOURCE TECHNOLOGIES, LLC PRINTER SERVICE 55.00 1932.65095 CDW GOVERNMENT INC.CRADLEPOINT ROUTER 326.80 1932.62250 OUTSOURCE TECHNOLOGIES, LLC PRINTER SERVICE 55.00 1932.62250 OUTSOURCE TECHNOLOGIES, LLC PRINTER SERVICE 90.00 1932.62250 OUTSOURCE TECHNOLOGIES, LLC PRINTER SERVICE 205.00 1932.62250 OUTSOURCE TECHNOLOGIES, LLC PRINTER SERVICE 345.00 1932.62250 OUTSOURCE TECHNOLOGIES, LLC PRINTER SERVICE 259.50 22,764.18 2 *Advanced Payments Page 46 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1941 PARKING ENFORCEMENT & TICKETS 1941.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 701.99 1941.52505 FRENCHT, DIANE REFUND-DUPLICATE PAYMENT 60.00 1941.52505 DEBBY, CHARLES REFUND OVERPMNT-TICKET 25.00 1941.62451 NORTH SHORE TOWING BOOT & TOWING SERVICE 5,100.00 1941.52505 NEWSOME, TERRY REFUND-OVERPYMENT TICKET 45.00 1941.52505 BELCHER, CRYSTAL REFUND DUPLICATE PAYMENT-TICKE 30.00 1941.62451 DWORAK, WOJCIECH TOW REFUND 145.00 6,106.99 2101 COMMUNITY DEVELOPMENT ADMIN 2101.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 50.78 50.78 2105 PLANNING & ZONING 2105.62205 PIONEER PRESS ZONING AD FY 2011 42.40 2105.62205 PIONEER PRESS ZONING AD FY 2011 28.80 2105.62205 PIONEER PRESS ZONING AD FY 2011 31.20 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 75.82 178.22 2115 HOUSING CODE COMPLIANCE 2115.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 346.82 2115.62190 GARRISON, LARRY DEBRIS REMOVALS 975.00 1,321.82 2120 HOUSING REHABILITATION 2120.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 110.89 110.89 2121 EECBGRANT-RESI.WEATHER.PROGRAM 2121.55253 PHOENIX CONSTRUCTION COMPANY O CASE SF1 014-11 330 ASBURY 2,500.00 2,500.00 2126 BUILDING INSPECTION SERVICES 2126.52120 GRIMSLEY GROUP, INC.REFUND OVERCHARGE PERMIT 440.00 2126.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 107.85 2126.62210 TEUTEBERG INC PRINTING-2,000 279.20 827.05 2128 HOMELESS SERVICES 2128.67111 EVANSTON NORTHSHORE YWCA ESG MARCH-AUG 2011 5,477.32 2128.67115 INTERFAITH ACTION OF EVANSTON ESG 03-08/11 GRANT 8,300.00 2128.67114 FAMILY PROMISE CHICAGO NORTH S MARCH-AUG. ESG SHELTER 6,000.00 2128.67110 CONNECTIONS FOR THE HOMELESS ESG GRANT 2011 13,321.43 33,098.75 2205 POLICE ADMINISTRATION 2205.65085 MILLER, LARRY A REIMB. HONOR GUARD UNIFORM 300.00 2205.62360 EDDINGTON, RICHARD REIMB. IACP CONFERENCE 117.00 2205.65085 SENGENBERGER, SCOTT REIMB. HONOR GUARD UNIFORM 300.00 2205.62360 SKLENAR, CRAIG REGISTRATION FEE APA CONF.170.00 2205.65085 OSTAP, ANNA REIMB. HONOR GUARD UNIFORM 300.00 2205.62360 COMCAST CABLE CABLE TELEVISION 29.44 2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES 2010 CONT.3,496.27 3 *Advanced Payments Page 47 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2205.65040 LAPORT INC JANITOR SUPPLIES 701.01 2205.65040 LAPORT INC JANITOR SUPPLIES 156.70 2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES 441.53 2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES 435.08 2205.64015 NICOR 0632 MONTHLY CHARGES 183.75 2205.68205 TRICHE, MICHAEL E REIMB. FUEL/TRAFFIC AWARD 22.21 6,652.99 2210 PATROL OPERATIONS 2210.65020 DUKLER, MARLA WEAPON REIMB. 50% CONTRACT 287.35 2210.65020 NORTHERN ILLINOIS POLICE ALARM UNIFORM/EQUIPMENT NIPAS 1,458.32 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE FOR 1,700.00 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE FOR 350.15- 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE FOR 1,700.00 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE FOR 344.95- 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE FOR 625.85- 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE FOR 1,700.00 5,524.72 2215 CRIMINAL INVESTIGATION 2215.65020 J. G. UNIFORMS, INC BODY ARMOR 1,454.00 1,454.00 2225 SOCIAL SERVICES BUREAU 2225.62370 THOMAS, JONATHAN YOUTH OUTREACH 10/3-10/14/11 1,104.00 2225.62370 PETTY CASH - P. QUEHL SOCIAL SERVICE PETTY CASH 87.19 1,191.19 2240 POLICE RECORDS 2240.65095 MSF GRAPHICS, INC.PRINTING CARE ANIMAL RELEASE 122.30 2240.65095 MSF GRAPHICS, INC.CRASH NUMBERING IN BLACK INK 18.00 2240.65095 EVANSTON IMPRINTABLES,INC.STICK PENS 260.00 400.30 2245 COMMUNICATIONS 2245.64540 AT & T MOBILITY WIRELESS SERVICE 55.96 2245.64540 NEXTEL WIRELESS SERVICE-EQUIPMNT.179.98 2245.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 2,038.73 2245.64540 SPRINT INVESTIGATIONS 30.00 2245.64540 AT & T MOBILITY P.S.T. WIRELESS SERVICE 37.55 2,342.22 2250 SERVICE DESK 2250.62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 168.00 168.00 22851 311 CENTER 2251.64505 AT & T 8100 *MONTHLY CHARGES 398.12 398.12 2255 OFFICE-PROFESSIONAL STANDARDS 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 96.60 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 142.80 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 126.00 365.40 4 *Advanced Payments Page 48 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2260 OFFICE OF ADMINISTRATION 2260.62295 COLLEGE OF DUPAGE TRAINING 2,117.00 2260.62295 NORTH EAST MULTI-REGIONAL TRAI TRAINING HANDGUN SKILLS 155.00 2260.62295 COLLEGE OF DUPAGE TRAINING 2,117.00 2260.62295 NORTH EAST MULTI-REGIONAL TRAI TRAINING EVIDENCE TECH.300.00 2260.62295 COLLEGE OF DUPAGE TRAINING 2,117.00 2260.62295 VCG UNIFORM INITIAL UNIFORM PURCHASE FOR 1,700.00 2260.62295 VCG UNIFORM INITIAL UNIFORM PURCHASE FOR 489.95- 2260.62295 JUST, CLARA MEAL REIMB. LAW REVIEW CONF.60.00 2260.62295 VCG UNIFORM INITIAL UNIFORM PURCHASE FOR 160.90- 2260.62295 VCG UNIFORM INITIAL UNIFORM PURCHASE FOR 1,700.00 9,615.15 2280 ANIMAL CONTROL 2280.65025 HILLS PET NUTRITION ANIMAL SHELTER FOOD 319.83 2280.65125 MCCORMICK ANIMAL HOSPITAL EUTHANASIA-5 547.00 2280.65085 ALARM DETECTION SYSTEMS, INC. BACK DOOR KEYPAD-ANIML. SHELTR 334.45 1,201.28 2305 FIRE MGT & SUPPORT 2305.62518 FOX VALLEY FIRE & SAFETY FIRE ALARM TEST-ANNUAL 425.00 2305.62518 FOX VALLEY FIRE & SAFETY FIRE ALARM TEST 425.00 2305.64015 NICOR 0632 MONTHLY CHARGES 140.72 2305.65125 SAM'S CLUB DIRECT SNACKS 33.57 2305.65020 AIR ONE EQUIPMENT NEW HIRE TURNOUT GEAR 7,580.00 2305.64015 NICOR 0632 MONTHLY CHARGES 183.75 2305.62518 FOX VALLEY FIRE & SAFETY FIRE ALARM TEST 275.00 2305.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 455.76 2305.64015 NICOR 0632 MONTHLY CHARGES 229.95 2305.64015 NICOR 0632 MONTHLY CHARGES 190.08 9,938.83 2315 FIRE SUPPRESSION 2315.65075 PHYSIO-CONTROL, INC.AED BATTERIES 491.50 2315.53675 ANDRES MEDICAL BILLING SEPT. AMBULANCE CHARGES 4,291.24 2315.65040 SAM'S CLUB DIRECT JANITORIAL SUPPLIES 51.65 2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 484.69 2315.62521 PHYSIO-CONTROL, INC.TECHNICAL SERVICE SUPPORT 2,598.36 7,917.44 2407 HEALTH SERVICES ADMIN 2407.65025 SAM'S CLUB DIRECT FOOD 28.18 2407.65125 CONNECTIONS FOR THE HOMELESS CLOTHING-EVANSTON 565.16 593.34 2425 DENTAL SERVICES 2425.65075 DENTAL CITY DENTAL SUPPLIES 1,321.38 1,321.38 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.65095 OFFICE DEPOT OFFICE SUPPLIES 208.61 2435.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 136.01 2435.62210 ALLEGRA PRINT & IMAGING WINDOW ENVELOPES WITH 87.70 2435.62210 ALLEGRA PRINT & IMAGING WINDOW ENVELOPES WITH 15.30 5 *Advanced Payments Page 49 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2435.62477 NEXTEL COMMUNICATIONS WIRELESS SERVICE 108.86 556.48 2455 COMM.HEALTH PROG.ADMINSTRATION 2455.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 51.77 51.77 2460 COMMUNITY PURCHASED SERVICES 2460.67070 SHORE COMMUNITY SERVICES SERV. AGREEMENT 09-11/11 22,008.00 2460.67155 THRESHOLDS REHABILITATION SERV. AGREEMENT 09-11/11 1,880.67 2460.67045 YOU, INC.SERV. AGREEMENT 09-11/11 50,000.00 2460.67140 NORTH SHORE SENIOR CENTER SERV. AGREEMENT 09-11/11 19,555.34 2460.67110 CONNECTIONS FOR THE HOMELESS SERV. AGREEMENT 09-11/11 15,380.00 2460.67010 CHILDCARE NETWORK SERV. AGREEMENT 09-11/11 65,853.34 2460.67010 CHILD CARE CENTER OF EVANSTON SERV. AGREEMENT 09-11/11 8,898.00 2460.67015 PEER SERVICES, INC.SERV. AGREEMENT 09-11/11 21,738.00 2460.67145 METROPOLITAN FAMILY SERVICES SERV. AGREEMENT 09-11/11 46,426.00 2460.67040 LEGAL ASSISTANCE FOUNDATION 82 SERV. AGREEMENT 09-11/11 14,568.00 2460.67050 JAMES B. MORAN CENTER FOR YOUT SERV. AGREEMENT 09-11/11 15,840.00 2460.67125 INFANT WELFARE SOCIETY OF EVAN SERV. AGREEMENT 09-11/11 63,355.34 2460.67030 FAMILY FOCUS/EVANSTON SERV. AGREEMENT 09-11/11 20,719.34 2460.67065 HOUSING OPTIONS SERV. AGREEMENT 09-11/11 17,111.34 383,333.37 2605 DIRECTOR OF PUBLIC WORKS 2605.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 47.44 47.44 2610 MUNICIPAL SERVICE CENTER 2610.64005 COMED MONTHLY CHARGES 429.42 2610.65020 UNIFORMS TO YOU ASFME WORK T-SHIRT PURCHASE 47.96 2610.65020 UNIFORMS TO YOU ASFME WORK T-SHIRT PURCHASE 35.97 2610.65020 UNIFORMS TO YOU ASFME WORK T-SHIRT PURCHASE 85.75 2610.65020 UNIFORMS TO YOU 2011 ASFCME UNIFORM PURCHASE 85.50 2610.65020 UNIFORMS TO YOU 2011 ASFCME UNIFORM PURCHASE 114.50 2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 69.78 2610.62440 RAYNOR DOOR COMPANY OVERHEAD DOOR MAINTENENCE &1,014.54 2610.64015 NICOR 0632 MONTHLY CHARGES 136.14 2610.64015 NICOR 0632 MONTHLY CHARGES 408.40 2,427.96 2630 TRAFFIC ENGINEERING 2630.62210 BORDEN DECAL CO.ANNUAL RES. PRK 12/31/12 2,250.80 2630.62210 BORDEN DECAL CO.PUBLIC WORKS PERMIT 47.50 2630.62210 BORDEN DECAL CO.CONTRACTOR'S PERMIT 95.00 2630.62210 BORDEN DECAL CO.OFFICIAL BUSINESS PERMIT 190.00 2630.62210 BORDEN DECAL CO.ANNUAL RES. PRK 6/30/12 51.00 2630.62210 BORDEN DECAL CO.ANNUAL RES. PRK 12/31/12 .80- 2,633.50 2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.65070 TRAFFICWARE CORP.SOFTWARE 5,100.00 2640.64008 EXELON ENERGY COMPANY MONTHLY CHARGES 31.57 6 *Advanced Payments Page 50 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2640.65070 TRAFFIC TECHNICAL SUPPORT SIGNAL CONTROLLER REPAIR 872.00 6,003.57 2665 STREETS AND SANITATION ADMINIS 2665.65095 OFFICE DEPOT OFFICE SUPPLIES FY2011 260.04 2665.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 2665.64540 NEXTEL WIRELESS SERVICE-EQUIPMNT.471.96 2665.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 2,740.09 3,487.09 2670 STREET AND ALLEY MAINTENANCE 2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE/FLOWABLE FILL 2011 676.00 2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE/FLOWABLE FILL 2011 1,169.60 2670.62295 NORTHEASTERN ILLINOIS PUBLIC S DRIVER TRAINING 210.00 2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 97.47 2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 306.00 2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 308.56 2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 309.06 2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 593.38 2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 612.06 2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 314.11 2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE/FLOWABLE FILL 2011 832.00 2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE/FLOWABLE FILL 2011 602.00 6,030.24 2690 RESIDENTIAL RECYCLING COL 2690.64015 NICOR 0632 MONTHLY CHARGES 125.34 125.34 2805 YOUTH SERVICES 2805.65641 BOOK WHOLESALERS INC.JUV AV 129.59 2805.65641 RECORDED BOOKS INC.JUV AV 73.50 2805.65641 BOOK WHOLESALERS INC.JUV AV 84.51 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 59.95 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 22.08 2805.65641 BOOK WHOLESALERS INC.JUV AV 11.23 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 29.55 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 21.40 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 14.90 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 12.96 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 16.14 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 43.16 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 7.78 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 33.16 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 118.31 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 30.20 2805.65630 MARSHALL CAVENDISH CORP.JUV PRINT 177.93 2805.65641 MIDWEST TAPE JUV AV 11.99 2805.65641 MIDWEST TAPE JUV AV 71.94 2805.65641 MIDWEST TAPE JUV AV 23.98 2805.65641 MIDWEST TAPE JUV AV 31.98 2805.65641 MIDWEST TAPE JUV AV 121.50 7 *Advanced Payments Page 51 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2805.65641 MIDWEST TAPE JUV AV 11.99 2805.65641 MIDWEST TAPE JUV AV 27.18 2805.65641 MIDWEST TAPE JUV AV 110.33 2805.65641 RANDOM HOUSE INC JUV AV 100.00 2805.65630 COMIX REVOLUTION, INC.JUV PRINT 66.15 2805.65630 BAKER & TAYLOR JUV PRINT 846.81 2805.65630 BAKER & TAYLOR JUV PRINT 53.72 2805.65630 BAKER & TAYLOR JUV PRINT 80.03 2805.65630 BAKER & TAYLOR JUV PRINT 42.93 2805.65641 RANDOM HOUSE INC JUV AV 48.00 2805.65641 RANDOM HOUSE INC JUV AV 56.80 2805.65630 BAKER & TAYLOR JUV PRINT 156.45 2805.65630 BAKER & TAYLOR JUV PRINT 442.40 2805.65630 BAKER & TAYLOR JUV PRINT 2,472.05 2805.65641 BAKER & TAYLOR JUV AV 46.50 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 153.01 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 20.26 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 22.18 2805.65630 BOOK WHOLESALERS INC.JUV PRINT 40.41 2805.65630 BAKER & TAYLOR JUV PRINT 797.74 2805.65630 BAKER & TAYLOR JUV PRINT 158.33 2805.65630 BAKER & TAYLOR JUV PRINT 918.98 2805.65641 BAKER & TAYLOR JUV AV 22.02 2805.65641 BAKER & TAYLOR ADULT AND JUV AV 44.08 2805.65641 MIDWEST TAPE JUV AV 90.95 2805.65641 BRODART COMPANY JUV AV 50.36 2805.65641 BRODART COMPANY JUV AV 475.63 2805.65641 BOOK WHOLESALERS INC.JUV AV 122.12 8,625.15 2806 ADULT SERVICES 2806.65630 BRODART COMPANY ADULT PRINT 118.44 2806.65630 BRODART COMPANY ADULT PRINT 42.04 2806.65630 BRODART COMPANY ADULT PRINT 38.80 2806.65630 BRODART COMPANY ADULT PRINT 38.80 2806.65630 BRODART COMPANY ADULT PRINT 53.45 2806.65630 BRODART COMPANY ADULT PRINT 45.85 2806.65630 BRODART COMPANY ADULT PRINT 216.06 2806.65630 BRODART COMPANY ADULT PRINT 113.03 2806.65630 BRODART COMPANY ADULT PRINT 23.89 2806.65630 BRODART COMPANY ADULT PRINT 73.35 2806.65630 BRODART COMPANY ADULT PRINT 32.50 2806.65630 BRODART COMPANY ADULT PRINT 258.92 2806.65630 BRODART COMPANY ADULT PRINT 82.52 2806.65630 BRODART COMPANY ADULT PRINT 195.06 2806.65630 BRODART COMPANY ADULT PRINT 73.16 2806.65630 BRODART COMPANY ADULT PRINT 18.20 2806.65630 BRODART COMPANY ADULT PRINT 91.22 2806.65630 BRODART COMPANY ADULT PRINT 159.37 2806.65630 BRODART COMPANY ADULT PRINT 34.00 8 *Advanced Payments Page 52 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2806.65630 BRODART COMPANY ADULT PRINT 45.29 2806.65641 BAKER & TAYLOR ADULT AV 181.83 2806.65641 BAKER & TAYLOR ADULT AV 340.01 2806.65641 BAKER & TAYLOR ADULT AV 38.93 2806.62340 INNOVATION EXPERTS ONLINE RESOURCES 3,231.00 2806.62340 BRAINFUSE INV#2004371 ONLINE HOMEWORK 6,950.00 2806.65630 BAKER & TAYLOR ADULT PRINT 250.32 2806.65630 BERNAN ASSOCIATES ADULT PRINT 73.00 2806.65630 CONGRESSIONAL QUARTERLY, INC. ADULT PRINT 176.41 2806.65630 CONGRESSIONAL QUARTERLY, INC. ADULT PRINT 193.26 2806.65630 INFORMATION TODAY INC ADULT PRINT 295.55 2806.62340 GALE GROUP ONLIDE RESOURCES 571.34 2806.65630 LAW BULLETIN PUBLISHING COMPAN ADULT PRINT 86.11 2806.65630 MARQUIS WHO'S WHO ADULT PRINT 784.50 2806.65630 REGENT BOOK COMPANY INC *DO NO ADULT PRINT 13.67 2806.65630 REGENT BOOK COMPANY INC *DO NO ADULT PRINT 13.67 2806.65630 BAKER & TAYLOR ADULT PRINT 127.89 2806.65630 BAKER & TAYLOR ADULT PRINT 10.00 2806.65641 AUDIO GO ADULT AV 457.27 2806.65641 AUDIO GO ADULT AV 79.92 2806.65630 BAKER & TAYLOR ADULT PRINT 13.01 2806.65630 BAKER & TAYLOR ADULT PRINT 291.56 2806.65630 BAKER & TAYLOR ADULT PRINT 201.99 2806.65630 BAKER & TAYLOR ADULT PRINT 95.75 2806.65630 BAKER & TAYLOR ADULT PRINT 17.14 2806.65630 BAKER & TAYLOR ADULT PRINT 23.21 2806.65630 BAKER & TAYLOR ADULT PRINT 30.81 2806.65630 BAKER & TAYLOR ADULT PRINT 547.13 2806.65630 BAKER & TAYLOR ADULT PRINT 191.89 2806.65630 BAKER & TAYLOR ADULT PRINT 63.21 2806.65630 BAKER & TAYLOR ADULT PRINT 8.37 2806.65630 BAKER & TAYLOR YA PRINT 99.18 2806.65630 BAKER & TAYLOR YA PRINT 168.71 2806.65630 BAKER & TAYLOR ADULT PRINT 844.80 2806.65641 RANDOM HOUSE INC ADULT AV 63.75 2806.65641 RANDOM HOUSE INC ADULT AV 90.00 2806.65641 RANDOM HOUSE INC ADULT AV 56.25 2806.65641 RANDOM HOUSE INC ADULT AV 33.75 2806.65641 RANDOM HOUSE INC ADULT AV 33.75 2806.65641 RECORDED BOOKS INC.ADULT AV 99.00 2806.65641 RECORDED BOOKS INC.ADULT AV 516.40 2806.65641 RECORDED BOOKS INC.ADULT AV 33.00 2806.65641 BAKER & TAYLOR ADULT AV 36.74 2806.65630 BAKER & TAYLOR YA PRINT 13.80 2806.65630 BAKER & TAYLOR ADULT PRINT 654.15 2806.65630 BAKER & TAYLOR YA PRINT 411.08 2806.65630 BAKER & TAYLOR ADULT PRINT 414.35 2806.65630 BAKER & TAYLOR ADULT PRINT 96.67 2806.65641 BAKER & TAYLOR ADULT AV 116.80 2806.65630 BRODART COMPANY ADULT PRINT 36.53 9 *Advanced Payments Page 53 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2806.65630 BRODART COMPANY ADULT PRINT 63.40 2806.65630 BRODART COMPANY ADULT PRINT 130.81 2806.65630 BRODART COMPANY ADULT PRINT 40.99 2806.65630 BAKER & TAYLOR YA PRINT 168.13 2806.65630 BAKER & TAYLOR YA PRINT 631.65 2806.65630 BAKER & TAYLOR YA PRINT 96.45 2806.65630 BAKER & TAYLOR ADULT PRINT 318.05 2806.65630 BAKER & TAYLOR ADULT PRINT 850.36 2806.65630 BAKER & TAYLOR YA PRINT 500.64 2806.65630 BAKER & TAYLOR ADULT PRINT 303.01 2806.65630 BAKER & TAYLOR ADULT PRINT 219.02 2806.65630 BAKER & TAYLOR ADULT PRINT 698.82 2806.65630 BAKER & TAYLOR ADULT PRINT 257.20 2806.65641 BAKER & TAYLOR ADULT AV 231.47 2806.65641 BAKER & TAYLOR ADULT AV 332.01 2806.65641 BAKER & TAYLOR ADULT AV 62.29 2806.65641 BAKER & TAYLOR ADULT AV 44.34 2806.65641 BAKER & TAYLOR ADULT AV 63.89 2806.65641 BAKER & TAYLOR ADULT AV 36.69 2806.65641 BAKER & TAYLOR ADULT AV 93.32 2806.65641 BAKER & TAYLOR ADULT AV 245.28 2806.65641 BAKER & TAYLOR ADULT AV 105.03 2806.65641 BAKER & TAYLOR ADULT AV 66.10 2806.65641 BAKER & TAYLOR ADULT AV 40.35 2806.65641 BAKER & TAYLOR ADULT AV 44.02 2806.65641 BAKER & TAYLOR ADULT AV 18.34 2806.65641 BAKER & TAYLOR ADULT AV 39.67 2806.65641 BAKER & TAYLOR ADULT AV 121.25 2806.65641 BAKER & TAYLOR ADULT AV 22.01 2806.65641 BAKER & TAYLOR ADULT AV 91.85 2806.65641 BAKER & TAYLOR ADULT AV 22.01 2806.65641 BAKER & TAYLOR ADULT AND JUV AV 18.36 2806.65630 BRODART COMPANY ADULT PRINT 14.50 2806.65630 BRODART COMPANY ADULT PRINT 1,403.88 2806.65630 BRODART COMPANY ADULT PRINT 865.51 2806.65630 BRODART COMPANY ADULT PRINT 1,008.55 2806.65630 BRODART COMPANY ADULT PRINT 545.04 2806.65630 BRODART COMPANY ADULT PRINT 734.92 2806.65630 BRODART COMPANY ADULT PRINT 223.07 2806.65630 BRODART COMPANY ADULT PRINT 1,249.60 2806.65630 BRODART COMPANY ADULT PRINT 180.83 2806.65630 BRODART COMPANY ADULT PRINT 303.16 2806.65630 BRODART COMPANY ADULT PRINT 805.67 2806.65630 BRODART COMPANY ADULT PRINT 766.57 2806.65630 BRODART COMPANY ADULT PRINT 1,495.84 2806.65630 BRODART COMPANY ADULT PRINT 660.63 2806.65630 BRODART COMPANY ADULT PRINT 1,426.51 2806.65630 BRODART COMPANY ADULT PRINT 367.10 2806.65630 BRODART COMPANY ADULT PRINT 1,876.22 2806.65641 MIDWEST TAPE ADULT AV 59.99 10 *Advanced Payments Page 54 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2806.65641 RECORDED BOOKS INC.ADULT AV 407.80 2806.65641 RECORDED BOOKS INC.ADULT AV 99.00 2806.65641 RECORDED BOOKS INC.ADULT AV 33.00 2806.65641 RECORDED BOOKS INC.ADULT AV 6.95 2806.65641 RANDOM HOUSE INC ADULT AV 81.60 2806.65641 RANDOM HOUSE INC ADULT AV 33.75 2806.65641 RANDOM HOUSE INC ADULT AV 35.20 41,593.11 2825 NORTH BRANCH 2825.64015 NICOR 0632 MONTHLY CHARGES 39.75 39.75 2835 TECHNICAL SERVICES 2835.65100 BRODART COMPANY OFFICE SUPPLIES 34.53 2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 801.35 2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 801.35 2835.65100 RECORDED BOOKS INC.AV SUPPLIES 43.90 2835.65100 JBD BUSINESS SYSTEMS, INC.OFFICE SUPPLIES 420.00 2,101.13 2840 MAINTENANCE 2840.62225 CINTAS #769 MAT SERVICE 57.69 2840.62245 AMERICAN MESSAGING PAGER 6.01 2840.65040 LAPORT INC FY11-12 BLANKET PURCHASE ORDER 740.80 2840.62225 CINTAS #769 MAT SERVICE 57.69 2840.62225 CINTAS #769 MAT SERVICE 57.69 2840.62225 CINTAS #769 MAT SERVICE 57.69 2840.64015 NICOR 0632 MONTHLY CHARGES 243.39 1,220.96 2845 ADMINISTRATION 2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 70.87 2845.62295 LEADERSHIP EVANSTON TRAINING 1,100.00 2845.61010 HILTON ORRINGTON/EVANSTON HOUSING LIBRARY DIRECTOR 653.76 2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 51.99 2845.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 27.09 2845.61010 MIRIAM POLLACK AND ASSOCIATES LIBRARY DIRECTOR SALARY 5,625.00 7,528.71 3005 REC. MGMT. & GENERAL SUPPORT 3005.62295 MALONE, THOMAS E REIMB. MANDITORY TRAINING 223.08 3005.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 47.44 3005.62295 GAYNOR, DOUG REIMBURSE 11/5 NAACP BANQUET 100.00 370.52 3010 REC. BUS. & FISCAL MGMT 3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 65.78 3010.62705 PLUG & PAY TECHNOLOGIES ONLINE BANK FEES 15.00 3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 16.57 3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 121.81 3010.62705 PLUG & PAY TECHNOLOGIES ONLINE BANK FEES 15.00 3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 49.49 283.65 11 *Advanced Payments Page 55 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3020 RECREATION GENERAL SUPPORT 3020.65010 COMCAST CABLE CABLE BOXES AT REC CENTERS 8.41 3020.65125 BORDEN DECAL CO.PARKS & REC SUMMER STAFF 142.50 3020.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 47.44 198.35 3025 PARK UTILITIES 3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,849.83 3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 163.97 3025.64015 NICOR 0632 MONTHLY CHARGES 25.52 3025.64005 COMED MONTHLY CHARGES 115.80 3025.64005 COMED MONTHLY CHARGES 25.83 3025.64005 COMED MONTHLY CHARGES 825.99 3025.64005 COMED MONTHLY CHARGES 244.02 3025.64005 COMED MONTHLY CHARGES 57.75 3025.64005 COMED MONTHLY CHARGES 32.15 3025.64005 COMED MONTHLY CHARGES 45.67 3025.64005 COMED MONTHLY CHARGES 372.76 3025.64005 COMED MONTHLY CHARGES 48.25 3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 48.15 3,855.69 3030 CROWN COMMUNITY CENTER 3030.65025 SAM'S CLUB DIRECT SNACKS 135.66 3030.65025 SAM'S CLUB DIRECT MILK 24.72 3030.65110 SAM'S CLUB DIRECT PRESCHOOL SUPPLIES 96.04 3030.65025 SAM'S CLUB DIRECT MILK 17.32 3030.65025 SAM'S CLUB DIRECT MILK 16.74 3030.65110 SAM'S CLUB DIRECT AFTERSCHOOL SNACKS 19.66 3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL SNACKS 130.12 3030.65110 SAM'S CLUB DIRECT PRESCHOOL SUPPLIES 123.02 3030.65110 SAM'S CLUB DIRECT AFTERSCHOOL SNACKS 102.02 3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL SNACKS 40.32 3030.65110 SAM'S CLUB DIRECT PRESCHOOL SUPPLIES 27.48 3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACKS 133.70 3030.65110 SAM'S CLUB DIRECT HALLOWEEN SUPPLIES 61.74 3030.65025 SAM'S CLUB DIRECT CREDIT RETURNS 6.98- 3030.65025 SAM'S CLUB DIRECT SNACKS 93.67 3030.65110 SAM'S CLUB DIRECT SNACK SUPPLIES 193.33 3030.65050 SAWCHUCK INDUSTRIES KILN REPAIR 365.00 3030.65050 WILLIAMS-KENT, DONNA M REIMBURSE PIANO MOVING EXPENSE 225.00 3030.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,545.20 3030.62375 JEAN'S GREENS, INC.PLANT SERVICE OCT 2011 50.00 3030.64015 NICOR 0632 MONTHLY CHARGES 100.98 3030.65025 SAM'S CLUB DIRECT SNACKS 59.94 3030.65110 SAM'S CLUB DIRECT TOYS-PRESCHOOL/AFTER SCHOOL 238.78 4,793.46 3035 CHANDLER COMMUNITY CENTER 3035.64015 NICOR 0632 MONTHLY CHARGES 139.27 3035.62507 NICKEL CITY SCHOOL DAY OUT FIELD TRIP 45.00 3035.62518 ALARM DETECTION SYSTEMS, INC. ANNUAL FIRE ALARM TESTING/MNT 1,030.20 12 *Advanced Payments Page 56 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3035.61625 WALLIN, KEVIN J PETTY CASH REIMBURSEMENT-TOLLS 4.50 3035.65110 WALLIN, KEVIN J PETTY CASH REIMBURSEMENT 7.99 3035.65020 WALLIN, KEVIN J L. NICHOLS SHOE REMIBURSEMENT 40.00 3035.62245 WALLIN, KEVIN J PETTYCASH REIMBRS PIANO REMOVE 90.00 3035.62507 WALLIN, KEVIN J SCHOOL OUT PETTY CASH REIMBURS 42.00 3035.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 27.09 3035.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,387.43 3035.65025 SAM'S CLUB DIRECT MULTP. PROGRAMS FOOD 192.12 3035.65040 LAPORT INC 2011 BLANKET PO JANITORAL 125.99 3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 35.37 3035.65095 BORDEN DECAL CO.ANNUAL PARKING PERMIT 34.00 3035.65050 GRAINGER, INC., W.W.LIGHT BULBS - T8 48.60 3,249.56 3040 FLEETWOOD JOURDAIN COM CT 3040.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 39.09 3040.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,519.85 3040.64015 NICOR 0632 MONTHLY CHARGES 180.63 3040.62507 POSITIVE CONNECTIONS, INC.AFTERSCHOOL FIELD TRIP BUS 304.50 3040.62511 WRIGHT, TONY ENTERTAINMNT HALLOWEEN PARTY 125.00 3040.62518 ADT SECURITY SYSTEMS QUARTERLY SECURITY SERVICE FJC 1,191.63 4,360.70 3045 FLEETWOOD/JOURDAIN THEATR 3045.62505 GAUL, TANIA RICHARD INSTRUCTOR FJT THEATRE PROGRAM 200.00 200.00 3050 RECREATION OUTREACH PROGRAM 3050.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 50.23 3050.62511 WRIGHT, TONY ENTERTAINMNT HALLOWEEN PARTY 125.00 3050.62210 GENERATION COPY INC FLIERS MASON PK REOPENING 98.00 273.23 3055 LEVY CENTER 3055.64015 NICOR 0632 MONTHLY CHARGES 266.92 3055.62210 ALLEGRA PRINT & IMAGING 2011 BLANKET PO PRINTING 575.00 3055.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 27.09 3055.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 5,317.22 3055.65025 SAM'S CLUB DIRECT LEVY PROGRAM SUPPLIES 131.31 3055.62360 SAM'S CLUB DIRECT MEMBERSHIPS 45.00 3055.65025 SAM'S CLUB DIRECT SUPPLIES 13.86 3055.65040 LAPORT INC 2011 BLANKET PO JANITORAL 141.05 3055.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 25.98 3055.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 19.98 3055.62505 TAJ BELLYDANCE & SAMBA INSTRUCTION 765.00 3055.62511 MAD SCIENCE OF NORTHERN ILLINO STAFF BDAY PARTY ENTERTNMNT 185.00 3055.62507 FERRARO, CHRISTINA PETTY CASH REIMBURSE 22.00 3055.65025 FERRARO, CHRISTINA PETTY CASH REIMBURSE 76.71 3055.65095 FERRARO, CHRISTINA PETTY CASH REIMBURSE 5.00 3055.65110 FERRARO, CHRISTINA PETTY CASH REIMBURSE 219.63 3055.62505 INTEGRATED PIANO SOLUTIONS, IN PIANO CLASS INSTRUCTION 360.00 3055.61062 ST. MORITZ SECURITY SERVICES, SECURITY FOR PRIVATE PARTY 507.00 13 *Advanced Payments Page 57 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3055.65095 ILLINOIS PAPER COMPANY PAPER 156.40 8,860.15 3080 BEACHES 3080.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 77.76 3080.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 129.74 207.50 3085 RECREATION FACILITY MAINT 3085.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 25.46 3085.65055 LAPORT INC 2011 BLANKET PO JANITORIAL 265.30 3085.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 113.00 3085.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 77.76 3085.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 67.19 3085.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 31.81 3085.65055 LAPORT INC 2011 BLANKET PO JANITORIAL 16.80 597.32 3095 CROWN ICE RINK 3095.62375 JEAN'S GREENS, INC.PLANT SERVICE OCT 2011 50.00 3095.65070 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 75.00 3095.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 399.50 3095.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 81.27 3095.64015 NICOR 0632 MONTHLY CHARGES 302.94 3095.62245 O'HARA CONSTRUCTION REPAIR ROOF SKYLIGHT 900.00 3095.62245 ARENA SERVICES & PRODUCTS DASHER BOARD CLEANING 720.00 3095.65010 LIBERTY FLAG COMPANY FLAGS 116.95 3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06 3095.62508 BABICZ, STEFAN SCOREKEEPER FOR ADULT BROOMBAL 80.00 3095.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 7,635.59 3095.62508 BABICZ, GEORGE S.SCOREKEEPER ADULT BROOMBALL 70.00 3095.62508 KNUTSON, KRISTOFER R.REFEREE ADULT BROOMBALL 450.00 3095.62508 PFEIFFER, SHAWN REFEREE ADULT BROOMBALL 390.00 3095.62508 LEVI, MATTHEW REFEREE ADULT BROOMBALL 60.00 11,364.31 3100 SPORTS LEAGUES 3100.62508 GILL, STEVE UMPIRE FEE 210.00 3100.62508 BROOKS, MARVIN UMPIRE FEE 180.00 3100.62508 DANIELS, GARRY UMPIRE FEE & ASSIGNMENT FEE 385.00 775.00 3130 SPECIAL RECREATION 3130.62490 MCGAW YMCA 2011 PO FOR YMCA POOL USE 2,925.00 3130.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 3130.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 54.18 3130.65110 SAM'S CLUB DIRECT CREDIT RETURNS 6.33- 3130.65110 SAM'S CLUB DIRECT AFTERSCHOOL PROGRAM 72.95 3,060.80 3140 BUS PROGRAM 3140.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 27.09 27.09 14 *Advanced Payments Page 58 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3150 PARK SERVICE UNIT 3150.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 54.18 54.18 3155 GOLF 3155.62505 3 POINT ATHLETICS 2011 YOUTH GOLF PROGRAM 387.40 387.40 3205 COMMUNITY RELATIONS 3205.62490 K.V. STOVER AND SON LINK CARD VOUCHER REIMBURSEMNT 336.00 3205.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 26.43 3205.62205 QUARTET COPIES LINK CARD COUPONS MARKET 72.40 3205.62513 HOUSE OF RENTAL ADDTL CHAIRS RENTAL FEE 345.50 3205.62490 GREEN ACRES LINK VOUCHER REIMBURSEMENT 170.00 950.33 3210 COMMISSION ON AGING 3210.62295 FERRARO, CHRISTINA PETTY CASH REIMBURSE 10.00 3210.65025 FERRARO, CHRISTINA PETTY CASH REIMBURSE 23.98 3210.65025 SAM'S CLUB DIRECT SUPPLIES 39.96 73.94 3215 YOUTH ENGAGEMENT DIVISION 3215.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 50.58 50.58 3505 PARKS & FORESTRY GENERAL SUP 3505.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 614.20 614.20 3510 HORTICULTURAL MAINTENANCE 3510.62199 MUELLERMIST IRRIGATION COMPANY REPAIR SERVICE HOUSING PUMP 109.50 3510.65005 CERTIFIED LABORATORIES CHEMICAL~GRAFFITI REMOVAL 231.67 3510.62199 NUTOYS LEISURE PRODUCTS PARK EQUIPMENT 865.50 3510.62199 NATIONAL AWARD SERVICES INC PLASTIC PLATE 40.00 3510.62199 GAMETIME COIL SPRING 135.65 3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 68.23 1,450.55 3605 ECOLOGY CENTER 3605.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 382.52 3605.65110 ALARM DETECTION SYSTEMS, INC. BIMONTHLY SECURITY CHARGES 438.12 820.64 3706 NCAP- NOYES CULTURAL FUND 3706.62665 PERCOLATOR FILMS NFP GEN OPERATING GRANT PER AGRMNT 975.00 3706.62665 EVANSTON FESTIVAL THEATRE DBA GEN OPERATING GRANT PER AGRMNT 625.00 3706.62665 EVANSTON HISTORY CENTER GEN OPERATING GRANT PER AGRMNT 525.00 2,125.00 3707 NCAP-PUBLIC ART 3707.62490 SCULPTURE SOURCES COMPANY CLEAN/WAX PUBLIC ART 1,200.00 1,200.00 3710 NOYES CULTURAL ARTS CTR 3710.65045 BORDEN DECAL CO.ANNUAL PARKING PERMIT 25.50 15 *Advanced Payments Page 59 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3710.62425 LIFTOMATIC ELEVATOR, INC ELEVATOR SERVICE BY COMPANY 150.00 3710.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 27.09 3710.64015 NICOR 0632 MONTHLY CHARGES 180.17 3710.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,454.42 1,837.18 3720 CULTURAL ARTS PROGRAMS 3720.62360 SAM'S CLUB DIRECT MEMBERSHIPS 15.00 15.00 3734 NCAP - THE GALLERY 3734.62210 SERAPH DIGITAL, INC.PRINTED POSTCARDS 250.00 250.00 3736 NCAP- ARTS WEEK 3736.62490 RENOVO STRING ORCHESTRA REVENUE SHARE BCKSTGE EVANSTON 332.34 3736.62490 THE LAKESIDE SINGERS, INC.REVENUE SHARE BCKSTGE EVANSTON 433.12 3736.62490 CHICAGO PHILHARMONIC ORCHESTRA REVENUE SHARE BCKSTGE EVANSTON 533.90 3736.62490 ACTOR'S GYMNASIUM REVENUE SHARE BCKSTGE EVANSTOn 500.31 3736.62490 EVANSTON DANCE ENSEMBLE REVENUE SHARE BCKSTGE EVANSTON 365.94 3736.62490 EVANSTON SYMPHONY ORCHESTRA REVENUE SHARE BCKSTGE EVANSTON 517.11 3736.62490 MUSICAL OFFERING THE REVENUE SHARE BCKSTGE EVANSTON 265.16 3736.62490 MUSIC INSTITUTE OF CHICAGO REVENUE SHARE BCKSTGE EVANSTON 517.11 3736.62490 NEXT THEATRE COMPANY REVENUE SHARE BCKSTGE EVANSTON 886.63 3736.62490 NORTH SHORE CHORAL REVENUE SHARE BCKSTGE EVANSTON 449.92 3736.62490 PIVEN THEATRE WORKSHOP REVENUE SHARE BCKSTGE EVANSTON 785.85 3736.62490 THEATRE ZARKO REVENUE SHARE BCKSTGE EVANSTON 433.12 3736.62490 THE SAVOYAIRES REVENUE SHARE BCKSTGE EVANSTON 382.73 3736.62490 EVANSTON FESTIVAL THEATRE DBA REVENUE SHARE BCKSTGE EVANSTON 752.26 3736.62490 LIGHT OPERA WORKS REVENUE SHARE BCKSTG EVANSTON 601.09 7,756.59 3805 FACILITIES ADMINISTRATION 3805.64015 NICOR 0632 MONTHLY CHARGES 83.33 3805.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 77.87 161.20 3806 CIVIC CENTER SERVICES 3806.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 107.58 3806.65040 MARK VEND COMPANY VENDING SUPPLIES 328.66 3806.64015 NICOR 0632 MONTHLY CHARGES 227.54 3806.64005 COMED MONTHLY CHARGES 2,920.68 3,584.46 3807 CONSTRUCTION AND REPAIRS 3807.65050 LEMOI HARDWARE ROPE NYLON 17.25 3807.65050 STEFANCICH, BRUCE REPAINT GUN RANGE 345.00 3807.65050 FEDEX KINKO'S - CAS CARD STOCK 149.16 3807.65050 LEMOI HARDWARE SPRING CLAMP 4.79 3807.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 848.60 1,364.80 965,893.68 00190 HPRP GRANT FUND 16 *Advanced Payments Page 60 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 4901 HPRP GRANTS 4901.63166 CEDA/ NEIGHBORS AT WORK 1 CASE MANAGEMENT 04-09/11 1,080.00 1,080.00 1,080.00 00195 NEIGHBOR.STABILIZATION PROGRAM 5006 PROGRAM DELIVERY 5006.62205 EVANSTON ROUND TABLE LLC LIVE EVANSTON! AD 279.00 5006.62490 HOUSING OPPORTUNITY DEVELOPMEN NSP2 POTENTIAL BUYERS 7,000.00 5006.62205 TITAN OUTDOOR, LLC CTA PLATFORM ADS 1,284.00 5006.62205 TITAN OUTDOOR, LLC CTA PLATFORM ADS 12,299.29 5006.62205 TITAN OUTDOOR, LLC CTA PLATFORM ADS 12,299.29 5006.62205 AMERICAN MARKETING SERVICES, I REIMB. SEPT. ADS EV. REVIEW 1,303.81 5006.62205 TITAN OUTDOOR, LLC CTA PLATFORM ADS 12,299.29 46,764.68 46,764.68 00205 EMERGENCY TELEPHONE SYSTEM 5150 EMERGENCY TELEPHONE SYSTM 5150.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 1,366.41 5150.65085 LA CROSSE ELECTRIC CO.TRANSFORMER/CAPACITOR REPAIR 525.00 5150.62509 IRON MOUNTAIN OSDP BLANKET P.O. FOR OFF-SITE DATA 284.15 5150.64505 AT & T COMMUNICATION CHARGES 6,307.94 8,483.50 8,483.50 00215 CDBG FUND 5170 PUBLIC IMPROVEMENTS 5170.62830 CLAUSS BROTHERS, INC.TWIGGS PARK RENOVATIONS 14,938.20 5170.62830 CLAUSS BROTHERS, INC.TWIGGS PARK RENOVATIONS 2,725.20 17,663.40 5200 HOUSING ASSISTANCE 5200.62905 CEDA/EVANSTON NEIGHBORS AT WOR REPAIR/PAINT PRG. 4 HOMES 20,924.23 20,924.23 5205 TARGETED CODE ENFORCEMENT 5205.62770 TGF ENTERPRISES, INC.CASE 10-1807 1717 DARROW 85.00 5205.62770 TGF ENTERPRISES, INC.CASE 11-0283 815 BROWN 150.00 5205.62770 TGF ENTERPRISES, INC.CASE 09-0339 1800 GREENLEAF 85.00 5205.62770 ABG SERVICES, INC.CASE 10-1807 1717 DARROW 220.00 5205.62770 TGF ENTERPRISES, INC.CASE 11-0188 1828 DODGE 766.50 5205.62770 TGF ENTERPRISES, INC.CASE 11-1192 1717 HOWARD 95.00 1,401.50 5220 CDBG ADMINISTRATION 5220.65095 OFFICE DEPOT BLANKET PO FY 2011 CDBG 11.94 11.94 5275 PUBLIC FACILITIES 5275.62800 FEDEX KINKO'S - CAS PROVIDE PRINTING SERVICES 147.44 147.44 40,148.51 17 *Advanced Payments Page 61 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 00220 CD LOAN FUND 5280 SINGLE FAM REHAB PROGRAM 5280.65535 ANTON, KOCHIS & BOOTHE CASE SF1 017-11 1930 GREY 260.00 5280.62190 ANTON, KOCHIS & BOOTHE CASE SF 962-09 939 MCDANIEL 220.00 5280.65535 PHOENIX CONSTRUCTION COMPANY O CASE SF2-002-10 304 SOUTH BLV 4,900.00 5,380.00 5,380.00 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.65522 NICOR 0632 MONTHLY CHARGES 93.23 5300.65522 NICOR 0632 MONTHLY CHARGES 80.03 5300.65522 GROTTO COMMUNICATIONS, INC. PRINCIPAL'S TIME 595.00 5300.65522 SIR SPEEDY PRINTING HOLIDAY WALK POST CARDS 3,100.00 5300.65522 TGF ENTERPRISES, INC.MOW/TRIM 629 HOWARD 909.00 5300.65522 EVANSTON CHAMBER OF COMMERCE EVANSTON MASH UP!285.00 5300.62295 ACCELA, INC.ADMINISTRATOR TRAINING 899.26 5300.65522 IRMCO *POLE BANNERS & SIGNS/BRACKETS 5,000.00 5300.65522 CHICAGO-DEMPSTER MERCHANTS ASS BUISN. DISTRICT IMPROVEMENTS 1,000.00 5300.65095 OFFICE DEPOT BLANKET PO FY 2011 ECON DEVEL 58.75 5300.65522 CHICAGO-DEMPSTER MERCHANTS ASS BUISN. DISTRICT IMPROVEMENTS 1,795.00 13,815.27 13,815.27 00240 HOME FUND 5430 HOME FUND 5430.62295 STATEWIDE HOUSING ACTION COALI *REGIS. HOUSING ACTION IL 2011 275.00 275.00 275.00 00300 WASHINGTON NATL TIF DEBT SERV 5476 CAPITAL PROJ.-WASHINGTON TIF 5476.62216 KORNFELD, DOUGLAS FINALIST HONORARIA WASH NATION 1,000.00 5476.62216 ACTUAL SIZE ARTWORKS, LLC FINALIST HONORARIA PUBLIC ART 1,000.00 5476.62216 RUBENSTEIN, BARTON FINALIST HONORARIA PUBLIC ART 1,000.00 3,000.00 3,000.00 00320 DEBT SERVICE FUND 5705 2006 BONDS 5705.62350 WELLS FARGO BANK GO BONDS SERIES 2006 250.00 250.00 5711 2010 A BONDS 5711.62350 WELLS FARGO BANK GO SERIES 2010A 250.00 250.00 5712 2010 B BONDS 5712.62350 WELLS FARGO BANK TAX GO SERIES 2010B 250.00 250.00 5727 2004 GO BONDS 18 *Advanced Payments Page 62 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5727.62350 WELLS FARGO BANK IL GO BOND 2004 250.00 250.00 5728 2004B GO BONDS 5728.62350 WELLS FARGO BANK SERIES 2004B 250.00 250.00 5729 2005 BONDS 5729.62350 WELLS FARGO BANK GO SERIES 2005 250.00 250.00 1,500.00 00415 CAPITAL IMPROVEMENTS FUND 415175 CIVIC CTR RENOVATIONS 415175.62205 CHICAGO TRIBUNE BID #12-58 AD CORRECTION 209.00 415175.65510 FEDEX KINKO'S - CAS PRINTING CONTRACT DOCUMENTS 52.65 415175.65510 FEDEX KINKO'S - CAS PRINTING CONTRACT DOCUMENTS 53.50 415175.65510 RESTORE MASONRY, LLC CHANGE ORDER #1 ADDTL SERVICES 3,385.84 415175.65510 RESTORE MASONRY, LLC PROVIDE TUCKPOINTING & MASONRY 34,256.16 415175.65510 RESTORE MASONRY, LLC PROVIDE TUCKPOINTING & MASONRY 28,343.84 66,300.99 415553 CROWN CENTER SYSTEMS REPR 415553.65050 DOOR SERVICE, INC.OVERHEAD DOOR REPAIR 1,250.00 415553.65050 SPECIALTIES DIRECT, INC. DIV.GRAB BARS & WASHROOM PARTS 325.00 415553.65050 SPECIALTIES DIRECT, INC. DIV.GRAB BARS & WASHROOM PARTS 251.00 1,826.00 415555 CROWN CENTER STUDY 415555.62135 JENKINS & HOGIN, LLP SPECIAL COUNCIL SERV.712.15 415555.62135 MCDONOUGH ASSOCIATES, INC.CROWN DBFO - RFP REVIEW 10,590.00 415555.62180 HVS CONVENTION, SPORTS & ENTER CROWN RFP 11-59 9,950.00 21,252.15 415822 FIRE STATION #1 MECHAN UPGRADE 415822.65050 CHICAGO TRIBUNE Tribune Advertising 627.00 627.00 415864 50/50 CURB & SIDEWALK PRG 415864.65515 BADER, STUART 50/50 REIMB. 3255 HARTZELL 498.10 498.10 416138 2011 PARKING REPAIR PROJECTS 416138.65515 WISS, JANNEY, ELSTNER ASSOCIAT COMPREHENSIVE GARAGE REPAIR 17,654.15 17,654.15 416209 CTA YELLOW LINE FEASIBILITY ST 416209.65515 PB AMERICAS, INC.CTA YELLOW LINE STATION ENGIN.27,181.16 416209.65515 PB AMERICAS, INC.CTA YELLOW LINE STATION ENGIN.24,973.42 416209.65515 PB AMERICAS, INC.CTA YELLOW LINE STATION ENGIN.32,052.25 84,206.83 416427 SERV CTR FLT AIR UNIT HVAC 416427.65050 MECHANICAL CONCEPTS OF ILLINOI BLDG MAINTENANCE MATERIAL 30,906.00 30,906.00 223,271.22 19 *Advanced Payments Page 63 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 00505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 7005.65045 BORDEN DECAL CO.ANNUAL PARKING PERMIT 183.60 7005.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 304.52 7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR CREDIT 111.10- 7005.65095 OFFICE DEPOT REFUND OFFICE SUPPLIES 11.72- 7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 1,210.00 7005.65045 BORDEN DECAL CO.SHIPPING AND PRINTING COST 350.00 7005.65045 BORDEN DECAL CO.ANNUAL PARKING PERMIT .80 7005.62431 GARDA CL GREAT LAKES, INC.SEPTEMBER 2011 CHARGES 2,506.25 7005.65045 BORDEN DECAL CO.BLANK PARKING PERMIT 51.00 7005.65045 BORDEN DECAL CO.QUARTERLY PRG PERMIT 1,326.00 7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 1,210.00 7,019.35 7015 PARKING LOTS & METERS 7015.62375 706 MAIN STREET, LLC LOT 15 RENTAL 2,128.37 7015.62375 CHICAGO TRANSIT AUTHORITY RENT FOR BENSON & CHURCH 990.00 3,118.37 7025 CHURCH STREET GARAGE 7025.53515 MOUGHRABI, RASHAD ACCESS CARD REFUND 25.00 7025.53515 WROBEL, PAUL R.ACCESS CARD REFUND 25.00 7025.53515 ZYGULO, LUKOSZ ACCESS CARD REFUND 25.00 7025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,315.10 7025.65050 GRAINGER, INC., W.W.MAINTENANCE SUPPLIES 117.77 7025.53515 KIM, NATHAN ACCESS CARD REFUND 25.00 7025.53515 KENNINGTON, JOHN D.ACCESS CARD REFUND 25.00 7025.53515 DEVESON, ROSALIE ACCESS CARD REFUND 25.00 7025.53515 BUCHANAN, LORI ACCESS CARD REFUND 25.00 7025.53515 SWEIS, MICHAEL ACCESS CARD REFUND 25.00 7025.53515 SAUTRUS, THOMAS ACCESS CARD REFUND 25.00 7025.53515 MATHER LIFEWAYS ACCESS CARD REFUND 25.00 7025.53515 LEE, JU ACCESS CARD REFUND 25.00 7025.53515 HOLLAND, MIKE ACCESS CARD REFUND 25.00 7025.53515 HARYANI, AJAY ACCESS CARD REFUND 25.00 7025.53515 FLORES, ENRIQUE ACCESS CARD REFUND 25.00 7025.53515 BARRETT, PETER ACCESS CARD REFUND 25.00 7025.62509 REVCON TECHNOLOGIES, INC.REVCON MAINTENACE AGREEMENT 2,650.00 7025.53515 THOMPSON, MARY ACCESS CARD REFUND 25.00 5,482.87 7036 SHERMAN GARAGE 7036.53515 PETERSON, PAUL ACCESS CARD REFUND 25.00 7036.53515 RAVELL, LIBIA ACCESS CARD REFUND 25.00 7036.53515 SCHULZ, BRIAN ACCESS CARD REFUND 25.00 7036.53515 SIMKOWSKI, KEVIN ACCESS CARD REFUND 25.00 7036.53515 SOLVERSON, KATHERINE ACCESS CARD REFUND 25.00 7036.53515 TRAN, BRADLEY ACCESS CARD REFUND 25.00 7036.53515 TROTTER, JASON ACCESS CARD REFUND 25.00 7036.53515 WILKINS, MARGARET ACCESS CARD REFUND 25.00 20 *Advanced Payments Page 64 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7036.53515 YANCY, GLENN L.ACCESS CARD REFUND 25.00 7036.62509 REVCON TECHNOLOGIES, INC.REVCON MAINTENANCE AGREEMEN 7,510.00 7036.53515 ABRAMCZYK, SARAH ACCESS CARD REFUND 25.00 7036.53515 HENDRICKS, TOKIWA L.ACCESS CARD REFUND 25.00 7036.53515 JATTA, OUMIE ACCESS CARD REFUND 25.00 7036.53515 LEAL, SANTA ACCESS CARD REFUND 25.00 7036.53515 LOBDELL, SARAH ACCESS CARD REFUND 25.00 7036.53515 LUCIU, ELISABETH ACCESS CARD REFUND 25.00 7036.53510 MENDS, ANITA REFUND-OVERPMNT PARKING 127.50 7036.53515 MONLEY, ANTHONY ACCESS CARD REFUND 25.00 7036.53515 NORQUIST, DAVID ACCESS CARD REFUND 25.00 7036.53515 PAUT, SUMAN ACCESS CARD REFUND 25.00 7036.53515 SANECKI, JERZY ACCESS CARD REFUND 25.00 7036.53515 SHLOMO, JEAN ACCESS CARD REFUND 50.00 7036.53515 STORY, MCKENSIE ACCESS CARD REFUND 25.00 7036.53515 TELL, LAURA ACCESS CARD REFUND 25.00 7036.53515 FRUMKIN, ALLEN ACCESS CARD REFUND 25.00 7036.53515 GLENSKI, JAMES ACCESS CARD REFUND 25.00 7036.53515 GOMEZ, CHARLES ACCESS CARD REFUND 25.00 7036.53515 GUPTA, DINESH ACCESS CARD REFUND 25.00 7036.53515 GURAIEB, JOSE ACCESS CARD REFUND 25.00 7036.53515 HARTOG, TRACEY ACCESS CARD REFUND 25.00 7036.62660 INLAND AMERICAN RETAIL MANAGEM MAINTENANCE-SHERMAN PLAZA 7,016.41 7036.53515 IPPOLITO, MARC ACCESS CARD REFUND 25.00 7036.53515 JOHNSTON, GINA ACCESS CARD REFUND 25.00 7036.53515 JOYCE, COLLEEN ACCESS CARD REFUND 25.00 7036.53515 KIEL, JEFFREY ACCESS CARD REFUND 25.00 7036.53515 LUSTER, DEBORAH ACCESS CARD REFUND 25.00 7036.53515 MATT, KEVIN ACCESS CARD REFUND 25.00 7036.64505 AT & T COMMUNICATION CHARGES 99.65 7036.53515 VERDECCHIA, BRENDAN ACCESS CARD REFUND 25.00 7036.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 9,398.94 7036.53515 OEHMEN, BOB ACCESS CARD REFUND 25.00 7036.53515 O'NEILL, MELISSA ACCESS CARD REFUND 25.00 7036.53515 PATEL, SHARAD ACCESS CARD REFUND 25.00 25,127.50 7037 MAPLE GARAGE 7037.62509 ROYAL ELECTRIC & ALARM SERVICE ALARM REPAIRS 686.00 7037.53515 THAKKAR, KUSHAN ACCESS CARD REFUND 25.00 7037.53515 STEWART, SUSAN ACCESS CARD REFUND 25.00 7037.53515 SPECTOR, LAUREN ACCESS CARD REFUND 25.00 7037.53515 HOLMES, SHERRI ACCESS CARD REFUND 25.00 7037.53515 HERRIOTT, ALLISON ACCESS CARD REFUND 25.00 7037.53515 COOPER, ELLEN ACCESS CARD REFUND 25.00 7037.53515 BOETTCHER, ANDREW ACCESS CARD REFUND 25.00 7037.53515 MEHTA, PRIYANKA ACCESS CARD REFUND 25.00 7037.53515 ADHIKARI, HEMANT ACCESS CARD REFUND 25.00 7037.53515 ZECA, MICHAEL ACCESS CARD REFUND 25.00 7037.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 4,590.99 21 *Advanced Payments Page 65 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7037.62509 REVCON TECHNOLOGIES, INC.REVCON MAINTENANCE AGREEMENT 5,036.00 10,562.99 51,311.08 00510 WATER FUND 510 WATER FUND 510.22700 ENGEL, CHARLES WATER REFUND 103.15 510.22700 HANDELMAN, RALPH WATER REFUND 201.57 510.22700 ALLEN, MICHAEL WATER REFUND 53.15 510.22700 AUDETTE, SCOTT & KIM WATER REFUND 139.86 510.22700 KOLB, JOSEPH WATER REFUND 86.81 510.22700 LANGAN, COLIN WATER REFUND 22.44 510.22700 NORTH SUBURBAN OPHTHALMOLOGIST WATER REFUND 31.25 510.22700 JULIE MATTHEI & SARAH SCHMIDT WATER REFUND 22.07 510.22700 ANTHONY ZIPPLE & CATHRYN BATSC WATER REFUND 100.05 510.22700 THOMAS, MICHAEL WATER REFUND 72.54 510.22700 VINCENT JAMES KANHOLTZ ROBERTS WATER REFUND 84.13 510.22700 G. FUESEL & E. CARVLIN WATER REFUND 16.83 510.22700 RAMSEY, ROBERT WATER REFUND 115.83 1,049.68 7100 WATER GENERAL SUPPORT 7100.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 206.13 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 80.22 7100.53575 FEDERAL EXPRESS CORP.SHIPPING 128.13 414.48 7105 PUMPING 7105.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 162.54 7105.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 62,243.36 7105.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 62,243.36 124,649.26 7110 FILTRATION 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,491.54 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,499.66 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,499.66 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,499.66 7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 10.00 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,505.74 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,515.89 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,509.80 7110.62420 METROPOLITAN WATER RECLAIMATIO MWRD Sludge Disposal 30,095.82 7110.62420 NATIONAL POWER RODDING CORP. JETTING EQUIPMENT RENTAL 4,826.94 7110.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 162.54 7110.65040 LAPORT INC Janitorial Supplies 7110.65040 16.70 7110.65015 JCI JONES CHEMICALS INC LIQUID CHLORINE -TON CONTAINER 2,940.00 69,573.95 7115 DISTRIBUTION 7115.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 401.37 401.37 22 *Advanced Payments Page 66 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7120 WATER METER MAINTENANCE 7120.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 85.77 85.77 196,174.51 00513 WATER-DEPR, IMPROV & EXTENSION 733078 SCADA SYSTEM IMPROVEMENTS 733078.65515 ALLAN INTEGRATED CONTROL SYSTE SCADA SYSTEM UPGRADES 7,200.00 7,200.00 7,200.00 00515 SEWER FUND 7400 SEWER MAINTENANCE 7400.62461 C.T.R. SYSTEMS 2011 CIPP SPOT LINING 4,345.00 7400.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 232.47 7400.62415 KLF TRUCKING 2011 DEBRIS HAULING & DISPOSAL 3,188.00 7400.62461 C.T.R. SYSTEMS CHANGE ORDER #1 CONTRACT 2,555.00 10,320.47 10,320.47 00520 SOLID WASTE FUND 7690 RESIDENTIAL RECYCLING COL 7690.62295 NORTHEASTERN ILLINOIS PUBLIC S DRIVER TRAINING 60.00 60.00 60.00 00600 FLEET SERVICES 7705 GENERAL SUPPORT 7705.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 107.97 107.97 7710 MAJOR MAINTENANCE 7710.65060 CARQUEST EVANSTON RETURN BRAKE ROTOR 116.42- 7710.65060 CARQUEST EVANSTON NEW STARTER 149.76 7710.65060 CARQUEST EVANSTON MEGA CRIMP FITTING 28.02 7710.65060 CARQUEST EVANSTON 3 HYDROL. FITTINGS 46.46 7710.65060 CARQUEST EVANSTON HYDROL. FITTINGS 6.84 7710.65060 CARQUEST EVANSTON RUBBER CEMENT 12.30 7710.65060 CARQUEST EVANSTON ALTERNATOR-CORE RETURN 103.00- 7710.65060 CARQUEST EVANSTON FUEL CAP 10.23 7710.65060 CARQUEST EVANSTON NEW WATER PUMP 58.09 7710.65060 CARQUEST EVANSTON BULBS-FIRE 26.20 7710.65060 CARQUEST EVANSTON BULB 5.24 7710.65060 CARQUEST EVANSTON BRAKE LINES 34.50 7710.65060 CARQUEST EVANSTON BRAKE CHAMBER 120.00 7710.65060 CARQUEST EVANSTON HALOGEN BULBS 39.84 7710.65060 CARQUEST EVANSTON TIRE STEMS 35.00 7710.65060 CARQUEST EVANSTON OIL FILTERS 28.39 7710.65060 CHICAGO INTERNATIONAL TRUCKS, ENGINE INSPECTIONS 2,096.85 7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL SENDING UNIT 77.26 7710.65060 CHICAGO INTERNATIONAL TRUCKS, OIL PAN BOLTS 11.06 23 *Advanced Payments Page 67 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 CHICAGO INTERNATIONAL TRUCKS, CLAMP 11.43 7710.62355 CINTAS #769 MAT SERVICE 141.49 7710.62355 CINTAS #769 MAT SERVICE 141.49 7710.62355 CINTAS #22 UNIFORM SERVICE 108.46 7710.62355 CINTAS #22 UNIFORM SERVICE 108.46 7710.65060 CHICAGO PARTS & SOUND, LLC SQUAD PARTS 1,468.68 7710.65060 CUMBERLAND SERVICENTER OUTSIDE REPAIR 1,256.97 7710.65060 CUMBERLAND SERVICENTER CABLE/ BATTERY 106.24 7710.65060 CUMMINS N POWER, LLC.SENSOR, PRESSURE 142.91 7710.65060 CUMMINS N POWER, LLC.VALVES 360.78 7710.65060 EVANSTON CAR WASH & DETAIL CEN 5 WASHES 40.00 7710.65060 EVANSTON AUTO GLASS BURCO MIRRORS 39.00 7710.65060 FREEWAY FORD TRUCK SALES PSSNGER SIDE STEP RUNNER 961.22 7710.65060 FREEWAY FORD TRUCK SALES CLAMP RETURN 135.38- 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC TILLER CAB COMPONENTS 709.87 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC FUEL/OIL FILTERS 799.06 7710.65060 GOLF MILL FORD SEAT BELT 135.75 7710.65060 GOLF MILL FORD VALVE COVER GASKET 30.68 7710.65060 GOLF MILL FORD TAIL LIGHT 28.06 7710.65060 GOLF MILL FORD HARDWARE 17.00 7710.65060 GOLF MILL FORD LAMP ASSY.31.08 7710.65060 GOLF MILL FORD BLEND DOOR MOTOR 170.49 7710.65060 GOLF MILL FORD LOCK ASY.54.07 7710.65060 GOLF MILL FORD LINK ASY.210.80 7710.65060 GOLF MILL FORD OUTSIDE REPAIR 30.00 7710.65060 GOLF MILL FORD OUTSIDE REPAIR 192.00 7710.65060 GOLF MILL FORD SEAT BELT RETURN 135.75- 7710.65060 GOLF MILL FORD CORE RETURN 35.00- 7710.65060 GOLF MILL FORD HOSE RETURN 100.24- 7710.65060 GOLF MILL FORD CRANK CASE BREATHER 46.07 7710.65060 GOLF MILL FORD CENTER-HUBCAP 246.00 7710.65060 GOLF MILL FORD DIESEL EXHAUST FLUID 88.50 7710.65060 GRAINGER, INC., W.W.HARDWARE 203.80 7710.65060 GRAINGER, INC., W.W.FLEXIBLE MAGNETIC STRIP-100 FT 43.61 7710.65060 GRAINGER, INC., W.W.FLARES E.P.D.391.50 7710.65060 GRAINGER, INC., W.W.PRESSURE GAUGE 29.76 7710.65060 GROVER WELDING COMPANY WELD REPAIR 54.75 7710.65060 GROVER WELDING COMPANY HYDROL./WELD REPAIR 310.50 7710.65060 GROVER WELDING COMPANY BODY WELD REPAIR 225.00 7710.65060 HAVEY COMMUNICATIONS INC.3 COMPUTER MOUNTS 1,802.00 7710.65060 HAVEY COMMUNICATIONS INC.SIREN/SWITCHING SYSTEM 174.00 7710.65060 INTERSTATE BATTERY OF NORTHERN 5 BATTERIES 491.95 7710.65060 INTERSTATE BATTERY OF NORTHERN 3 BATTERIES 297.15 7710.65060 LAKE/COOK C.V. JOINTS INC REPAIRED CRANK SHAFT 259.00 7710.65060 METRO TANK AND PUMP COMPANY VAPOR RECOVERY HOSES 1,777.00 7710.65060 MIDAS AUTO SERVICE EXPERTS EXHAUST SYSTEM REPLACED 1,382.00 7710.65060 MONROE TRUCK EQUIPMENT 5 HYDRAULIC MOTORS 956.33 7710.65060 MONROE TRUCK EQUIPMENT SALT SPREADER PARTS 577.75 7710.65060 NORTH SUBURBAN AUTO SUPPLY HEATER VALVE 56.94 7710.65060 P & G KEENE ELECTRICAL ALTERNATORS 330.00 24 *Advanced Payments Page 68 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65065 POMP'S TIRE SERVICE, INC.TRUCK FLAT REPAIR 35.00 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 404.04 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 40.00 7710.65065 POMP'S TIRE SERVICE, INC.RECAP TIRE VALVE 275.00 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 275.00 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 477.36 7710.65060 POWER WASHING PROS.TRUCK WASHES 716.00 7710.65060 RAY-TECH INFRARED CORP.HOTBOX PARTS 694.36 7710.65060 RAY-TECH INFRARED CORP.VOLT IGNITION CONTROL BOX 138.95 7710.65060 RG SMITH EQUIPMENT COMPANY DUMP TRUCK TARP SYSTEM 2,618.42 7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO DOOR REPAIR 493.88 7710.65060 STANDARD EQUIPMENT COMPANY HOOK SPRING UPGRADE 94.46 7710.65060 STANDARD EQUIPMENT COMPANY HOSE/ PVC 142.92 7710.65060 STANDARD EQUIPMENT COMPANY SPRING PIN 8.85 7710.65060 SUNNYSIDE PARTS WAREHOUSE RESISTOR 7.49 7710.65060 SUNNYSIDE PARTS WAREHOUSE OIL PAN & GASKET 209.20 7710.65060 SUNNYSIDE PARTS WAREHOUSE STRAP 10.33 7710.65060 TERMINAL SUPPLY CO.ELECTRICAL SUPPLIES 395.01 7710.65060 UNITED RENTALS ROLLER RENTAL 2,819.63 7710.65060 UNITED RENTALS ROLLER RENTAL 2,819.63 7710.65065 WENTWORTH TIRE SERVICE WATER TRUCK TIRES 1,077.44 7710.65060 WEST SIDE TRACTOR HYDRAULIC FITTINGS 199.85 7710.65060 WHOLESALE DIRECT INC WIPER BLADES 87.18 7710.65060 WINTER EQUIPMENT CO, INC 20- PLOW BLADES 2,249.40 7710.65060 SUBURBAN ACCENTS, INC.LOGOS & NUMBERS 25.50 7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTION & REPAIR 2,289.19 7710.65015 1ST AYD CORP.SHOP SUPPLIES 468.08 7710.65060 AETNA TRUCK PARTS, INC.13 FILTERS 341.99 7710.65060 AETNA TRUCK PARTS, INC.ELECTRICAL SUPPLIES 546.95 7710.65060 AETNA TRUCK PARTS, INC.OIL/AIR FILTERS 262.74 7710.65060 AETNA TRUCK PARTS, INC.FUEL & COOLANT FILTERS 485.33 7710.65060 AETNA TRUCK PARTS, INC.BRAKE KIT 215.30 7710.65060 AETNA TRUCK PARTS, INC.HYDRAULIC FITTING 84.80 7710.65060 AETNA TRUCK PARTS, INC.CLAMP 109.76 7710.65060 AETNA TRUCK PARTS, INC.STROBE LIGHT 236.07 7710.65060 AETNA TRUCK PARTS, INC.FORD PIGTAIL 56.30 7710.65060 AETNA TRUCK PARTS, INC.FAN/ELECTRICAL BELTS 246.55 7710.65060 AETNA TRUCK PARTS, INC.AIR/OIL FILTERS 396.58 7710.65060 AETNA TRUCK PARTS, INC.FILTERS & FUSES 140.79 7710.65060 AETNA TRUCK PARTS, INC.AIR FILTERS 173.98 7710.65060 AETNA TRUCK PARTS, INC.OIL FILTERS 163.36 7710.65015 BIOTEK CORPORATION BIOSCRUB - 2 CASES 248.89 7710.65060 CARQUEST EVANSTON RETURN-MICRO V-BELT 28.49- 41,952.92 42,060.89 00605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 7801.66050 LOGAN, ANNETTE REIMB. HEALTH INS. CONTRIB.1,000.00 7801.66050 LUFKIN, SALLY A REFUND-OVERPYMNT HEALTH INS 653.15 25 *Advanced Payments Page 69 of 716 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/15/11PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1,653.15 1,653.15 00700 FIREFIGHTERS PENSION FUND 8000 FIREFIGHTERS' PENSION 8000.61755 DAUGHERTY, DERON K.*NAT'L CONF PUBLIC EMP 790.25 8000.61755 PENSIONS & INVESTMENTS *PENSIONS & INVESTMTS SUBSCRIP 363.00 8000.61755 DILLON, PATRICK J *PUBLIC SAFETY CONFERENCE 1,235.92 8000.61755 BURKE BURNS & PINELLI, LTD.*LEGAL FEES 7,826.71 10,215.88 10,215.88 00705 POLICE PENSION FUND 8100 POLICEMEN'S PENSION 8100.61755 HUTTON, JAMES A *IPPFA TRAINING CONFERENCE-WI 519.33 8100.61755 JAMRAZ, JEFFREY *IPPFA TRAINING CONFERENCE-WI 351.26 8100.61755 SCHOOLMASTER, TIMOTHY L *IPPFA TRAINING CONFERENCE-WI 397.76 8100.61755 WALL AND ASSOCIATES *CONSULTING/ADVISORY FEE 4,250.78 5,519.13 5,519.13 1,634,126.97 26 *Advanced Payments Page 70 of 716 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT Supplemental Bills List Attachment General 3205.62695 Norshore Cab Taxi Cab Coupons payment 9,108.00 3205.62695 303 Taxi Taxi Cab Coupons payment 888.00 3205.62695 Best Taxi Taxi Cab Coupons payment 3,114.00 1910.62655 Secap Secap Lease Monthly 255.05 Various Various RecTrac Refunds 936.00 14,301.05 Insurance Various Various Casualty Loss 10,607.26 Various Various Casualty Loss 146.00 Various Various Worker's Comp 61,986.45 Various Various Worker's Comp 24,044.76 Various Various Worker's Comp 3,415.83 Various Various Casualty Loss 10,223.96 Various Various Casualty Loss 48,616.06 159,040.32 NSP2 5049.62486 Chicago Title NSP2 Acquisition-Real Estate Close 94,818.37 94,818.37 Sewer 7580.68305 IEPA Loan Disbursement Sewer Imp 66,000.24 7505.68305 IEPA Loan Disbursement Sewer Imp 566,552.99 7500.68305 IEPA Loan Disbursement Sewer Imp 122,672.77 7618.68305 IEPA Loan Disbursement Sewer Imp 219,012.81 974,238.81 Various Various Twin Eagle Natural Gas-Sep, 2011 25,920.00 Various Twin Eagle Natural Gas-Jul, 2011 25,974.90 51,894.90 Water 7133.683052 IEPA Loan Disbursement Water Imp 33,752.41 33,752.41 1,328,045.86 Grand Total 2,962,172.83 Prepared by Date Approved by Date CITY OF EVANSTON BILLS LIST PERIOD ENDING 11/15/2011 27 *Advanced Payments Page 71 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionADMN SVCS /HUMAN RES - 49925EAGLE RIDGE RESORT AND $ 238.89 9/29/201162295 TRAINING & TRAVELIPELRA TrainingADMN SVCS /HUMAN RES - 49925PRINTABLE PROMOTION $ 38.12 9/2/201165125 OTHER COMMODITIESShipping charges for 500 Linen certificate holdersADMN SVCS /HUMAN RES - 49925INTERNATIONAL PUBLIC M $ 949.00 9/14/201162295 TRAINING & TRAVELAnnual IPMA-HR Conference - Chicago - Registration FeeADMN SVCS /HUMAN RES - 49925PUBLICSALARY $ 390.00 9/16/201162360 MEMBERSHIP DUESAnnaul Membership FeeADMN SVCS /HUMAN RES - 49925WABASH RANDOLPH GARAGE $ 30.00 9/12/201162295 TRAINING & TRAVELPurze Wage Claim Case with DOL - parkingADMN SVCS /HUMAN RES - 49925CROWN TROPHY 54 $ 30.00 9/16/201165125 OTHER COMMODITIESRetirement Plaques - Fochs and RansomADMN SVCS /HUMAN RES - 49925ROW SELF PARK #0410 $ 17.00 9/28/201162295 TRAINING & TRAVELIPMA - Conference ParkingADMN SVCS /HUMAN RES - 49925ROW SELF PARK #0410 $ 17.00 9/29/201162295 TRAINING & TRAVELIPMA - Conference ParkingADMN SVCS /HUMAN RES - 49925CROWN TROPHY 54 $ 15.00 9/1/201165125 OTHER COMMODITIESRetirement Plaque - HargreavesADMN SVCS/INFO SYS - 49926AM SOC TRAINING AND DE $ 20.00 9/23/201162360 MEMBERSHIP DUESAnnual mebership renewal - Carole DavenportADMN SVCS/INFO SYS - 49926NIU OUTREACH $ 350.00 9/26/201162295 TRAINING & TRAVELFall GIS Association Registration & Workshop - AultADMN SVCS/INFO SYS - 49926AM SOC TRAINING AND DE $ 179.00 9/22/201162360 MEMBERSHIP DUESAnnual membership renewal - Carole DavenportADMN SVCS/INFO SYS - 49926NIU OUTREACH $ 175.00 9/26/201162295 TRAINING & TRAVELFall GIS Association Registration - VarnerADMN SVCS/INFO SYS - 49926TRI INDUSTRIES $ 1,488.00 9/15/201165095 OFFICE SUPPLIEStoner for city wide programADMN SVCS/INFO SYS - 49926TRI INDUSTRIES $ 1,488.00 9/19/201165095 OFFICE SUPPLIEStoner for city wide programADMN SVCS/INFO SYS - 49926SERVER SUPPLY.COM INC $ 1,050.00 9/16/201165555 PERSONAL COMPUTER EQdell hot swap drive for serverADMN SVCS/INFO SYS - 49926BUY.COM $ 1,042.16 9/15/201165095 OFFICE SUPPLIEScisco ataADMN SVCS/INFO SYS - 49926H AND R ACCOUNTS INC $ 777.73 9/21/201165095 OFFICE SUPPLIEStoner for copierADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM $ 605.96 9/1/201165095 OFFICE SUPPLIESnetwork printersADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 554.09 9/8/201165095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 400.99 9/20/201165095 OFFICE SUPPLIEStoner for city wide programADMN SVCS/INFO SYS - 49926WWW.NEWEGG.COM $ 304.70 9/1/201165095 OFFICE SUPPLIESreplacement lamp for projector in council chamberADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 204.95 9/2/201165095 OFFICE SUPPLIESdrum and transfer roller for H.R. Dept printerADMN SVCS/INFO SYS - 49926TRYTEN TECHNOLOGIES $ 203.67 9/2/201165555 PERSONAL COMPUTER EQstorage locker for pc in council chamberADMN SVCS/INFO SYS - 49926ASURION WIRELESS INSUR $ 130.00 9/30/201165095 OFFICE SUPPLIESrepl phoneADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 113.92 9/1/201165555 PERSONAL COMPUTER EQdell dvd sata drivesADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 112.23 9/16/201165095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 90.88 9/2/201165095 OFFICE SUPPLIESjet direct internal nic card for printerADMN SVCS/INFO SYS - 49926Bestbuy.com 00009944 $ 79.98 9/13/201165095 OFFICE SUPPLIESlogitech keyboard for council chambersADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 70.88 9/5/201165555 PERSONAL COMPUTER EQremote control for council projectADMN SVCS/INFO SYS - 49926BEST BUY MHT 00003343 $ 49.99 9/13/201165095 OFFICE SUPPLIESportable drive for council chambersADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 47.48 9/5/201165095 OFFICE SUPPLIESJet direct card for printerADMN SVCS/INFO SYS - 49926EXXONMOBIL 96024591 $ 40.00 9/12/201165095 OFFICE SUPPLIESgas for carADMN SVCS/INFO SYS - 49926Amazon.com $ 39.18 9/2/201165095 OFFICE SUPPLIEScartridges for printerADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 25.48 9/2/201165555 PERSONAL COMPUTER EQlaptop battery for alderman laptopADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 15.91 9/1/201165555 PERSONAL COMPUTER EQcables for council projectADMN SVCS/INFO SYS - 49926APPLE STORE #R089 $ 729.00 9/5/201165555 PERSONAL COMPUTER EQIPAD 2 for IT reseach and developmentADMN SVCS/INFO SYS - 49926WUFOO COM CHARGE $ 24.95 9/5/201162341 INTERNET SOLUTION PROVIDERSWeb Site development toolADMN SVCS/INFO SYS - 49926RIMUHOSTING.COM $ 19.95 9/5/201162341 INTERNET SOLUTION PROVIDERSPayroll Backup StorageADMN SVCS/INFO SYS - 49926INTERNATIONAL TRANSACTION $ 0.16 9/5/201162341 INTERNET SOLUTION PROVIDERSPayroll Backup StorageADMN SVCS/PARKIING SVCS - 49930EVANSTON SIGNS AND GRA $ 225.00 9/22/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALSigns for meter posts - 1700 BensonADMN SVCS/PARKIING SVCS - 49930THE HOME DEPOT 1902 $ 171.57 9/16/201165085 MINOR EQUIP & TOOLSSupplies for student volunteer day - gloves, safety glasses, etc.ADMN SVCS/PARKIING SVCS - 49930EVANSTON IMPRINTABLES $ 111.00 9/8/201168205 PUBLIC WKS CONTINGENCIESMeter Hoods - Chicago Ave. CTA ProjectADMN SVCS/PARKIING SVCS - 49930THE HOME DEPOT 1902 $ 59.00 9/12/201165085 MINOR EQUIPMENT AND TOOLSSupplies for student volunteer day - extra garbage bags, etcADMN SVCS/PARKIING SVCS - 49930LEMOI ACE HDWE $ 15.33 9/22/201165085 MINOR EQUIPMENT AND TOOLSNuts, bolts and clamps for meter signsCITY COUNCIL ADMIN - 49935NATIONAL LEAGUE OF CIT $ 435.00 9/13/201162295 TRAINING & TRAVELRegistration fee-Ald. Grover National League of Cities Conference 11/9-11/11/11, Phoenix, ArizonaCITY COUNCIL ADMIN - 49935AMERICAN 00187012941990 $ 279.40 9/14/201162295 TRAINING & TRAVELAirfare-Ald. Braithwaite-National League of Cities Conference - 11/8-11/12/11, Phoenix, ArizonaCITY COUNCIL ADMIN - 49935UNITED 01687012866070 $ 279.40 9/14/201162295 TRAINING & TRAVELAirfare-Ald. Grover- National League of Cities Conference - 11/9-11/11/11, Phoenix, ArizonaCITY COUNCIL ADMIN - 49935PANINO'S PIZZERIA OR $ 128.40 9/9/201165025 FOODDinner for 9/7/11 Rules Committee meetingCITY COUNCIL ADMIN - 49935ORB AP1101012VA7ZAMJ $ 6.99 9/13/201162295 TRAINING & TRAVELService charge - airfare Ald. Grover - National League of Cities Conference Nov. 9-11, 2011 Phoenix, ArizonaBank of America Credit Card Statement for the Period Ending September 30, 201111/2/20111 of 18Page 72 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011CITY MGR'S OFF - 49932PRAIRIE MOON $ 1,486.80 9/19/201162295 TRAINING & TRAVELForestry /Storm Clean Up LuncheonCITY MGR'S OFF - 49932NU ATHL TICKET OFFICE $ 750.00 9/2/201162210 PRINTINGPaint Evanston Purple Game ticketsCITY MGR'S OFF - 49932NU ATHL TICKET OFFICE $ 525.00 9/7/201162210 PRINTINGPaint Evanston Purple Game ticketsCITY MGR'S OFF - 49932EXXONMOBIL 96024591 $ 55.55 9/22/201162295 TRAINING & TRAVELICMA Conference - gasCITY MGR'S OFF - 49932PAYPAL CCARLSONEBA $ 2,250.00 9/28/201165555 PERSONAL COMPUTER EQEMC Clariion CX500 146gb 60/15k rpm drives (used)CITY MGR'S OFF - 49932HYATT REGENCY MILWAUKE $ 745.84 9/23/201162295 TRAINING & TRAVELICMA 2011 Annual Meeting lodgingCITY MGR'S OFF - 49932ISAACS PARKING $ 60.00 9/22/201162295 TRAINING & TRAVELICMA 2011 Annual Meeting parkingCITY MGR'S OFF - 49932EBS $ 50.00 9/26/201162295 TRAINING & TRAVELILCMA Professional Development and Metro LuncheonCITY MGR'S OFF - 49932CITY OF EVANSTON-SH $ 2.00 9/8/201162295 TRAINING & TRAVELDowntown Evanston meetingCITY MGR'S OFF - 49932ALLIANCE FOR INNOVATIO $ 249.00 9/8/201162295 TRAINING & TRAVELInnovation Training webinar - conducted by ICMA Fellow, Godwin ChenCITY MGR'S OFF - 49932DUNKIN #306178 Q35 $ 79.50 9/13/201162295 TRAINING & TRAVELSenior Staff Training MeetingCITY MGR'S OFF - 49932PANINO'S PIZZERIA OR $ 62.25 9/15/201162295 TRAINING & TRAVELBudget Planning working lunch with Budget TeamCITY MGR'S OFF - 49932PANINO'S PIZZERIA OR $ 60.09 9/26/201162295 TRAINING & TRAVELBudget Meeting - ForestryCITY MGR'S OFF - 49932DUNKIN #306178 Q35 $ 31.96 9/19/201162295 TRAINING & TRAVELBudget Community Session Robert CrownCITY MGR'S OFF - 49932Dominicks Stor00011379 $ 20.83 9/13/201162295 TRAINING & TRAVELBreakfast for Senior Staff Training MeetingCITY MGR'S OFF - 49932DUNKIN #306178 Q35 $ 9.45 9/14/201162295 TRAINING & TRAVELSenior Staff Training MeetingCITY MGR'S OFF - 49932BAT 17 $ 268.00 9/28/201165025 FOODCity Council Meeting foodCITY MGR'S OFF - 49932OLD NEIGHBORHOOD GRILL $ 190.00 9/13/201165025 FOODCity Council Meeting foodCITY MGR'S OFF - 49932NFBPA-ONLINE $ 175.00 9/9/201162360 MEMBERSHIP DUESNational Forum for Black Public Administrators Membership for Shanee Weston, November 11/12 (renewal)CITY MGR'S OFF - 49932NFBPA-ONLINE $ 175.00 9/16/201162360 MEMBERSHIP DUESNational Forum for Black Public Administrators Membership for Joseph McRae, March 11/12 (renewal)CITY MGR'S OFF - 49932HECKY'S BARBECUE $ 163.25 9/21/201165025 FOODCity Council Meeting foodCITY MGR'S OFF - 49932TARGET 00009274 $ 10.72 9/26/201162490 OTHER PROGRAM COSTSGreen Living FestivalCITY MGR'S OFF - 49932MAILCHIMP $ 8.50 9/16/201165010 BOOKS, PUBLICATIONS, MAPSCity e-news host providerCITY MGR'S OFF - 49932Gethsemane Garden Cent $ 6.77 9/26/201162490 OTHER PROGRAM COSTSGreen Living FestivalCITY OF EVAN.-HEALTH & HUMAN S - 28851PAYPAL IFLOSSCOALI $ 195.00 9/29/201162295 TRAINING & TRAVELIFLOSS Registration Fee for Dental Staff to attend Statewide Oral Health Conference in Rosemont, IL - 10/27/11CITY OF EVAN.-HEALTH & HUMAN S - 28851PAYPAL IFLOSSCOALI $ 195.00 9/29/201162295 TRAINING & TRAVELIFLOSS Registration Fee for Dental Staff to attend Statewide Oral Health Conference in Rosemont, IL - 10/27/11CITY OF EVAN.-HEALTH & HUMAN S - 28851PAYPAL IFLOSSCOALI $ 195.00 9/29/201162295 TRAINING & TRAVELIFLOSS Registration Fee for Dental Staff to attend Statewide Oral Health Conference in Rosemont, IL - 10/27/11CITY OF EVAN.-HEALTH & HUMAN S - 28851PAYPAL IFLOSSCOALI $ 50.00 9/30/201162295 TRAINING & TRAVELIFLOSS Membership Application FeeCITY OF EVAN.-HEALTH & HUMAN S - 28851222 E HURON-ST CLAIR # $ 30.00 9/19/201162295 TRAINING & TRAVELParking fee for presentation at NUCITY OF EVAN.-HEALTH & HUMAN S - 28851PARKING METER 87724279 $ 3.00 9/23/201162295 TRAINING & TRAVELParking fee for UIC faith-based health workshop.CITY OF EVAN-CITY CLRK OFF-ADM - 43398NNA NATL NOTARY ASSN $ 44.09 9/16/2011xxxxxpurchase of Notary books (x2)CITY OF EVANSTON - 28879NFPA NATL FIRE PROTECT $ 951.57 9/28/201162210 PRINTINGFire Prevention Week supplies/materialsCITY OF EVANSTON - 28879J P COOKE CO $ 367.00 9/2/201165045 LICENSING/REGULATORY SUPPLIESPet LicensesCITY OF EVANSTON - 28879GOVERNMENT FINANCE OFF $ 580.00 9/29/201162360 MEMBERSHIP DUESGFOA - Comprehensive Annual Financial Report - Certificate of Achievement AwardCITY OF EVANSTON-POLICE DEPT A - 28862PAYPAL IPSTA $ 224.00 9/8/201162295 TRAINING & TRAVEL2011 IPSTA Conference Registration - DrakeCITY OF EVANSTON-POLICE DEPT A - 28862PAYPAL IPSTA $ 224.00 9/8/201162295 TRAINING & TRAVEL2011 IPSTA Conference Registration - PolinskiCITY OF EVANSTON-POLICE DEPT A - 28862MARSHALL ELECTRONI $ 47.50 9/26/201165085 MINOR EQUIP & TOOLS50w sodium ballast kit for Noyes blu-lite phone11/2/20112 of 18Page 73 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011CITY OF EVANSTON-PUBLIC WORKS - 28823HYATT HOTELS DENVER CC $ 1,077.97 9/26/201162295 TRAINING & TRAVELNational APWA Conference LodgingCITY OF EVANSTON-PUBLIC WORKS - 28823LEE & EDDIES CATERING $ 389.05 9/29/201168205 PUBLIC WKS CONTINGENCIESPublic Works Summer PicknickCITY OF EVANSTON-PUBLIC WORKS - 28823US CONF OF MAYORS $ 99.00 9/19/201162295 TRAINING & TRAVELUS Conference of Mayors TrainingCITY OF EVANSTON-PUBLIC WORKS - 28823LUIGI'S HOUSE $ 48.00 9/2/201162295 TRAINING & TRAVELMeeting in NapervillerCITY OF EVANSTON-PUBLIC WORKS - 28823SUPERSHUTTLE EXECUCARD $ 40.00 9/19/201162295 TRAINING & TRAVELNational APWA ConferenceCITY OF EVANSTON-PUBLIC WORKS - 28823AMERICAN PUBLIC WORKS $ 33.93 9/20/201165010 BOOKS, PUBLICATIONS, MAPSNational APWA Conference Books/MapsCITY OF EVANSTON-PUBLIC WORKS - 28823UNITED 0164516337179 $ 25.00 9/20/201162295 TRAINING & TRAVELNational APWA ConferenceCITY OF EVANSTON-PUBLIC WORKS - 28823UNITED 0164516388529 $ 25.00 9/23/201168205 PUBLIC WKS CONTINGENCIESSummer Picknick Public WorksCITY OF EVANSTON-PUBLIC WORKS - 28823BUBBA GUMP - DENVER $ 14.91 9/21/201162295 TRAINING & TRAVELNational APWA Conference DinnerCITY OF EVANSTON-PUBLIC WORKS - 28823WOLF GANG PUCK EXPRESS $ 11.89 9/22/201162295 TRAINING & TRAVELNational APWA Conference LunchCITY OF EVANSTON-PUBLIC WORKS - 28823CONV CENTER GIFT SHOP $ 9.85 9/21/201162295 TRAINING & TRAVELNational APWA Conference BreakfastCITY OF EVANSTON-PUBLIC WORKS - 28823TOKYO JOES 16TH ST $ 9.46 9/21/201162295 TRAINING & TRAVELNational APWA Conference LunchCITY OF EVANSTON-PUBLIC WORKS/ - 28857MTS SAFETY PRODUCTS IN $ 454.19 9/16/201165090 SAFETY EQUIPMENTCrossing Guard Vests and Stop PaddlesCITY OF EVANSTON-PUBLIC WORKS/ - 28858THE HOME DEPOT 1902 $ 477.35 9/19/201165085 MINOR EQUIP & TOOLSSunday Volunteers/BusinessCITY OF EVANSTON-PUBLIC WORKS/ - 28858EPCO PAINT STORE 1252 $ 412.32 9/30/201165050 BUILDING MAINTENANCE MATERIALPaint Evanston PlowsCITY OF EVANSTON-PUBLIC WORKS/ - 28858THE HOME DEPOT 1902 $ 250.69 9/19/201165085 MINOR EQUIP & TOOLSSunday Volunteers/BusinessCITY OF EVANSTON-PUBLIC WORKS/ - 28858BUY THE YARD INC $ 39.20 9/30/201165005 LANDSCAPE MATERIALSBusiness DistrictCITY OF EVANSTON-PUBLIC WORKS/ - 28858THE FISH KEG $ 18.51 9/30/201162295 TRAINING & TRAVELInterviewsCITY OF EVANSTON-PUBLIC WORKS/ - 28858THE FISH KEG $ 11.58 9/1/201162295 TRAINING & TRAVELInterviewsCITY OF EVANSTON-PUBLIC WORKS/ - 28861EVANSTON BLUE PRINT $ 468.00 9/12/201162210 PRINTINGPrintingCITY OF EVANSTON-PUBLIC WORKS/ - 28861AMER SOC CIVIL ENGINEE $ 240.00 9/21/201162360 MEMBERSHIP DUESMembership DuesCOMM ECON DEV/ADMIN - 50405ROLLIN TO GO $ 86.32 9/28/201162295 TRAINING & TRAVELFood for CDBG Deliberation Mtg at Ald. Rainey's request: Hsg & Devel Committee MembersCOMM ECON DEV/ADMIN - 50405PANINO'S PIZZERIA OR $ 54.19 9/5/201162295 TRAINING & TRAVELMtg Regarding West Evanston Streetscape w/ Steve Griffin, Ald. Peter Braithwaite, Craig Sklenar, Peter SchneiderCOMM ECON DEV/ADMIN - 50405BRAVO CHURCH ST PLAZA $ 54.05 9/1/201165025 FOODMtg re: TIF Projects, 3rd Ward with Steve Griffin, Suzette Robinson, Marty Lyons, Nancy Radzevich & Peter BraithwaiteCOMM ECON DEV/ADMIN - 50405THE CELTIC KNOT LLC $ 50.23 9/28/201162295 TRAINING & TRAVELIGMA Mtg with Steve Griffin, Nancy Radzevich and Representative of New Zealand at City Mgr's RequestCOMM ECON DEV/ADMIN - 50405OFFICE DEPOT #510 $ (33.60)9/21/201165095 OFFICE SUPPLIESCredit for tabs not used for CDBG binders (used recycled)COMM ECON DEV/ADMIN - 50405ROLLIN TO GO $ 10.00 9/29/201162295 TRAINING & TRAVELGratuity for Food Delivery for CDBG Deliberation Mtg - Food ordered at Ald. Rainey's requestCOMM ECON DEV/ADMIN - 50405APA - CONFERENCE $ 345.00 9/26/201162360 MEMBERSHIP DUESRegistration Fee for American Planning Association Conference11/2/20113 of 18Page 74 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011COMM ECON DEV/ADMIN - 50405FEDEX 876252755450 $ 29.77 9/2/201162315 POSTAGESent Environmental Report and Plat to MaRous for appraisal of West Evanston PropertyCOMM ECON DEV/ADMIN - 50405COOK COUNTY RECORDER O $ 3.00 9/2/201162345 COURT COSTS/LITIGATIONProperty ResearchCOMM ECON DEV/ADMIN - 50405CITY OF EVANSTON-SH $ 2.00 9/8/201162295 TRAINING & TRAVELCOMM ECON DEV/ADMIN - 50405CITY OF EVANSTON-SH $ 2.00 9/23/201162295 TRAINING & TRAVELParking for meeting with Technology Innovation CenterCOMM ECON DEV/ADMIN - 50405IEDC ONLINE $ 525.00 9/12/201162360 MEMBERSHIP DUESConference Registration FeeCOMM ECON DEV/BLDG PS - 49933ROCKHURST UNIVERSITY C $ 224.25 9/14/201162295 TRAINING & TRAVELExpense for sending the Supervising Inspector to off site training.COMM ECON DEV/BLDG PS - 49933THE HOME DEPOT 1902 $ 145.62 9/28/201162190 HOUSING REHAB SERVICESPaint supplies for our Graffiti Technician.COMM ECON DEV/BLDG PS - 49933NORTH SHORE UNIFORM $ 105.20 9/28/201162190 HOUSING REHAB SERVICESCost to order staff shirts with the City of Evanston logo.COMM ECON DEV/BLDG PS - 49933ILFLS COM $ 59.95 9/26/201162345 COURT COSTS/LITIGATIONMonthly subscription to the Illinois Listing Foreclosure Service.COMM ECON DEV/BLDG PS - 49933PERVASIVE SOFTWARE INC $ 49.00 9/5/201165085 MINOR EQUIPMENT AND TOOLSUpdate for Loan Ledger SoftwareCOMM ECON DEV/BLDG PS - 49933THE HOME DEPOT 1902 $ 18.44 9/19/201162190 HOUSING REHAB SERVICESCost to purchase contractor bags for a clean up at a hoarding site. The Grove sent the staff we supplied the bags.COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 7.50 9/15/201162345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of deeds for code compliance cases.COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 4.50 9/2/201162345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of deeds for code compliance cases.COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 3.00 9/7/201162345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of deeds for code compliance cases.COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 3.00 9/12/201162345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of deeds for code compliance cases.COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 3.00 9/15/201162345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of deeds for code compliance cases.COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 3.00 9/15/201162345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of deeds for code compliance cases.COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 3.00 9/23/201162345 COURT COSTS/LITIGATIONDownloads from the Cook County Recorder of deeds for code compliance cases.COMM ECON DEV/PLNNING - 49934TOWER SELF PARK 0600 $ 28.00 9/29/201162295 TRAINING & TRAVELParking for CMAP mtg, downtown ChicagoFIRE/ADMINANSTON - 49929CROWNE PLAZA $ 156.80 9/9/201165125 OTHER COMMODITIESIEMA ConferenceFIRE/ADMINANSTON - 49929ALEXANDER'S STEAKHOUSE $ 33.56 9/8/201162295 TRAINING & TRAVELTravel IEMA conferenceFIRE/ADMINANSTON - 49929SPRINT WIRELESS LIFEST $ 29.99 9/26/201162245 OTHER EQ MAINTcommunicationsFIRE/ADMINANSTON - 49929American Diabetes W $ 561.90 9/22/201165075 MEDICAL & LAB SUPPLIESGlucose test stripsFIRE/ADMINANSTON - 49929CELLULAR CONN 577 $ 32.84 9/8/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALReplacement chargerFIRE/ADMINANSTON - 49929BLICK ART 800 447 1892 $ 25.06 9/16/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALTool markingFIRE/ADMINANSTON - 49929AQUA JET CAR WASH $ 2.55 9/22/201165060 MATERIALS TO MAINTAIN AUTOScar washFIRE/ADMINANSTON - 49929AQUA JET CAR WASH $ 2.27 9/5/201165060 MATERIALS TO MAINTAIN AUTOScar washFIRE/ADMINANSTON - 49929WALGREENS #2619 $ 26.78 9/7/201165075 MEDICAL & LAB SUPPLIESBatteries for EMS Co MonitorsFIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 12.48 9/5/201165085 MINOR EQUIPMENT AND TOOLSGas Can for PWC TeamHEALTH - 49924RENAISSANCE HOTELS 967 $ 239.31 9/5/201162295 TRAINING & TRAVELYMCA Washington TripHEALTH - 49924RENAISSANCE HOTELS 967 $ (239.31)9/19/201162295 TRAINING & TRAVELYMCA washington trip charged in errorHEALTH - 49924STAPLS3141078811000 $ 329.99 9/19/201162476 CRI GRANT EXPENDITUREProjector for Environmental Health/Emergency PreparednessHEALTH - 49924QUARTET COPIES $ 240.00 9/29/201162476 CRI GRANT EXPENDITUREEmergency Preparedness fliersHEALTH - 49924APHA EDONOR-EDUES-EPUB $ 195.00 9/28/201162360 MEMBERSHIP DUESMembership dues (C. Caneva)HEALTH - 49924NEJM MASS MED SOCIETY $ 189.00 9/28/201165010 BOOKS, PUBLICATIONS, MAPSRenewal of the MMWR (M. Mathias)HEALTH - 49924SCS LTD $ 167.86 9/6/201162471 COOK CO-VECTOR SURVEILLANCE GRANTDeet wipes (mosquito wipes)HEALTH - 49924NATIONALENV $ 95.00 9/19/201162360 MEMBERSHIP DUESMembership dues (C. Caneva)HEALTH - 49924NATIONALENV $ 95.00 9/19/201162360 MEMBERSHIP DUESMembership dues (P. King)11/2/20114 of 18Page 75 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011HEALTH - 49924ILLINOIS PUBLIC HEALTH $ 90.00 9/16/201162295 TRAINING & TRAVELRegistration for 12th Annual Food Safety Symposium (P. King)HEALTH - 49924ILLINOIS PUBLIC HEALTH $ 90.00 9/16/201162295 TRAINING & TRAVELRegistration for 12th Annual Food Ssafety Symposium (C. Ferguson)HEALTH - 49924THE BUG STOP $ 60.00 9/1/201162295 TRAINING & TRAVELPest Control Seminar (C. Caneva)HEALTH - 49924UIC PUBLIC HEALTH CHS $ 25.00 9/21/201162477 PHEP GRANT EXPENSE (HHS)Registration for Emergency Preparedness: Engaging Community Health Centers & Local Health Depts. (A. Han)HEALTH - 49924AMERICAN MARKING COPR $ 24.61 9/26/201165045 LICENSING/REGULATORY SUPPLIESFlags for identifying rat burrows (P. King)LIBRARY/ADMIN - 49963THE HOME DEPOT 1902 $ 139.09 9/28/201165050 BUILDING MAINTENANCE MATERIAL2 boxes of nitrille gloves, 5 cans of rust inhibitor, 4 packs terry cloth shop towels,LIBRARY/ADMIN - 49963LASO LLC $ 133.50 9/9/201165050 BUILDING MAINTENANCE MATERIALlight bulb for projector in computer training roomLIBRARY/ADMIN - 49963THE HOME DEPOT #1980 $ 68.95 9/26/201165050 BUILDING MAINTENANCE MATERIAL4 packs of terry cloth shop towels, 2 packs of tp for N.branchLIBRARY/ADMIN - 49963THE HOME DEPOT #1980 $ 51.82 9/1/201165050 BUILDING MAINTENANCE MATERIALhalogen bulbs for spotsLIBRARY/ADMIN - 49963THE HOME DEPOT #1980 $ 50.49 9/26/201165050 BUILDING MAINTENANCE MATERIALmounting hardware/bracketsLIBRARY/ADMIN - 49963LEMOI ACE HDWE $ 39.96 9/7/201165050 BUILDING MAINTENANCE MATERIAL4 cans of compressed airLIBRARY/ADMIN - 49963YAHOO FLICKR PRO US $ 47.99 9/26/201165100 LIBRARY SUPPLIESYOUNG ADULT FLICKR ACCOUNTLIBRARY/ADMIN - 49963NORTH SHORE LIGHTING $ 949.46 9/22/201165050 BUILDING MAINTENANCE MATERIALbatteries, ballastsLIBRARY/ADMIN - 49963SYX GLOBALINDUSTRIALEQ $ 168.68 9/23/201165050 BUILDING MAINTENANCE MATERIAL2 way dollyLIBRARY/ADMIN - 49963MCMASTER-CARR $ 106.63 9/2/201165050 BUILDING MAINTENANCE MATERIALcastersLIBRARY/ADMIN - 49963THE HOME DEPOT 1902 $ 53.44 9/16/201165050 BUILDING MAINTENANCE MATERIALbench grinderLIBRARY/ADMIN - 49963HAROLD'S TRUE VALUE HD $ 51.78 9/12/201165050 BUILDING MAINTENANCE MATERIALtape ruler,paint brushers,rubbing alcoholLIBRARY/ADMIN - 49963LOWES #01748 $ 997.88 9/2/201165050 BUILDING MAINTENANCE MATERIAL76 QTY COMPACT FLUORESCENT LIGHT BULBLIBRARY/ADMIN - 49963USPS 16262202033309188 $ 352.00 9/1/201162315 POSTAGECIRCULATION STAMPSLIBRARY/ADMIN - 49963FTP FINANCIAL TIMES IN $ 348.00 9/13/201165635 PERIODICALSONE YEAR SUBSCRIPTION TO NEWSPAPER FOR MAIN LIBRARYLIBRARY/ADMIN - 49963GOTPRINT COM $ 104.01 9/23/201162210 PRINTINGPRINTING - WELCOME TO LIBRARY CARDSLIBRARY/ADMIN - 49963CVS PHARMACY #3901 Q03 $ 18.65 9/2/201165095 OFFICE SUPPLIESHAND SANITIZER FOR PUBLICLIBRARY/ADMIN - 49963GOOGLE RH Co Inc $ 17.20 9/28/201165100 LIBRARY SUPPLIESTECH SERV. OFFICE SUPPLYLIBRARY/ADMIN - 49963POTBELLY 005 $ 15.20 9/7/201165125 OTHER COMMODITIESRECEPTION FOOD FOR THE NEW INTERIM DIRECTORLIBRARY/ADMIN - 49963UPS 1ZT5919Y0393193728 $ 13.02 9/19/201162315 POSTAGEILL SHIPMENT TO ANOTHER LIBRARY NEEDS CONFIRMATIONLIBRARY/ADMIN - 49963PRO PEST PRODUCTS $ 77.55 9/19/201165040 JANITORIAL SUPPLIESThree rat bait stations and baitLIBRARY/ADMIN - 49963PRATHER PAINT AND WA $ 43.06 9/8/201165040 JANITORIAL SUPPLIES1486 wall paintPOLICE DEPT/ADMIN - 49966LAKE & GREEN BAY BPQPS $ 150.00 9/28/201162370 EXPENSE ALLOWANCENORTAF InvestigationPOLICE DEPT/ADMIN - 49966BUDGET RENT-A-CAR $ 117.60 9/12/201162370 EXPENSE ALLOWANCENORTAF - Burglary Task ForcePOLICE DEPT/ADMIN - 49966CHILI'S-EVANSTON $ 87.58 9/22/201162370 EXPENSE ALLOWANCERefreshments for JCEC meetingPOLICE DEPT/ADMIN - 49966CASEYS GNRL STRE 205 $ 64.02 9/8/201162370 EXPENSE ALLOWANCEInterview w/prisoner in CarbondalePOLICE DEPT/ADMIN - 49966OFFICE MAX $ 42.09 9/26/201165095 OFFICE SUPPLIESOffice Supplies - DV Awareness MonthPOLICE DEPT/ADMIN - 49966LAKE & GREEN BAY BPQPS $ 32.30 9/28/201162370 EXPENSE ALLOWANCEFederal InvestigationPOLICE DEPT/ADMIN - 49966SPEEDWAY 01415 2 $ 20.01 9/9/201162370 EXPENSE ALLOWANCEInterview w/prisoner in CarbondalePOLICE DEPT/ADMIN - 49966BUDGET RENTACAR TOLLS $ 8.30 9/19/201162370 EXPENSE ALLOWANCENORTAF - Burglary Task ForcePOLICE DEPT/ADMIN - 49966SHELL OIL 57444352603 $ 6.00 9/29/201162370 EXPENSE ALLOWANCEFederal InvestigationPOLICE DEPT/ADMIN - 49966ULINE SHIP SUPPLIES $ 523.26 9/9/201165040 JANITORIAL SUPPLIESJanitorial Supplies for PDPOLICE DEPT/ADMIN - 49966INTERCONTINENTAL HOTEL $ 433.92 9/5/201162295 TRAINING & TRAVELPOP Conference - R. BlumenbergPOLICE DEPT/ADMIN - 49966SAMSCLUB #6444 $ 339.80 9/16/201165025 FOODPrisoner FoodPOLICE DEPT/ADMIN - 49966FRED PRYOR CAREERTRACK $ 149.00 9/9/201162295 TRAINING & TRAVELWomen's Conference - M. SaclutiPOLICE DEPT/ADMIN - 49966SAMSCLUB #6444 $ 125.97 9/1/201168205 PUBLIC WKS CONTINGENCIES311 six month celebration11/2/20115 of 18Page 76 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011POLICE DEPT/ADMIN - 49966GEMINICOMPUTERS.COM $ 107.05 9/8/201165085 MINOR EQUIPMENT AND TOOLSOutdoor Wall Mount for OutpostPOLICE DEPT/ADMIN - 49966LABSAFE 1017825323 $ 79.82 9/1/201165125 OTHER COMMODITIESfirst aid supplies for service deskPOLICE DEPT/ADMIN - 49966PANERA BREAD #645 $ 70.49 9/15/201168205 PUBLIC WKS CONTINGENCIESCitizen Police Board MeetingPOLICE DEPT/ADMIN - 49966HOLIDAY INN CARBNDL $ 68.40 9/12/201162370 EXPENSE ALLOWANCEPrisoner Interview - InvestigationsPOLICE DEPT/ADMIN - 49966THE HOME DEPOT 1902 $ 20.34 9/12/201165095 OFFICE SUPPLIESFitness Testing SuppliesPRCS/CHAND NEWB CNTR - 49945ECC DSS-Disc Sch Suppl $ 303.36 9/16/201165110 REC PROGRAM SUPPLIESart supplies for play school classesPRCS/CHAND NEWB CNTR - 49945TOYS R US #6006 QPS $ 301.91 9/5/201165110 REC PROGRAM SUPPLIESTrains and Train Table for popular Time Together programPRCS/CHAND NEWB CNTR - 49945SURVEYMONKEY.COM $ 200.00 9/5/201162360 MEMBERSHIP DUESmembership dues for surveymonkey.comPRCS/CHAND NEWB CNTR - 49945SSI SCHOOL SPECIALTY $ 168.72 9/21/201165110 REC PROGRAM SUPPLIESdodgeballsPRCS/CHAND NEWB CNTR - 49945STUDENTS PUBLISHING CO $ 125.00 9/12/201162205 ADVERTISINGpayment for ad run in Northwestern Daily for youth sports/gymnastic coachesPRCS/CHAND NEWB CNTR - 49945MEETUP.COM $ 72.00 9/5/201162205 ADVERTISINGyearly membership fee to advertise Time Together on meetup.com, Ad generates @$600 in revenue.PRCS/CHAND NEWB CNTR - 49945CRAIGSLIST.ORG $ 25.00 9/2/201162205 ADVERTISINGCraigslist ad for help wanted (youth sports, flag football and preschool)PRCS/CHAND NEWB CNTR - 49945SSI SCHOOL SPECIALTY $ (154.95)9/8/201165110 REC PROGRAM SUPPLIESREFUND FOR PLAYGROUND BALLS WHICH WERE NOT CORRECT SIZEPRCS/CHAND NEWB CNTR - 49945US TOY CO INC 2 $ 147.40 9/9/201165110 REC PROGRAM SUPPLIESCRAFT SUPPLIES--CREPE PAPER, STICKERS, FEATHERS,POM PONS, STARSPRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ 31.04 9/9/201165025 FOODSNACKS FOR PRESCHOOL PROGRAMSPRCS/CHAND NEWB CNTR - 49945MILLEN HARDWARE $ 9.99 9/19/201165050 BUILDING MAINTENANCE MATERIALSPECIALTY GLUE FOR PRESCHOOL PROJECTPRCS/COMMUNITY SERVICES - 50406CORKYS CATERING $ 237.74 9/9/201165025 FOOD Residents' Rights Training - Commission on Aging reimbursed though CMP grantPRCS/COMMUNITY SERVICES - 50406OFFICE MAX $ 232.85 9/14/201165095 OFFICE SUPPLIESSupplies - Take Charge of Your Health Training reimbursed through grantPRCS/COMMUNITY SERVICES - 50406PANERA BREAD #645 $ 226.77 9/14/201165025 FOODTake Charge Health Class - FJCC reimbursed through grantPRCS/COMMUNITY SERVICES - 50406PANERA BREAD #645 $ 218.78 9/21/201165025 FOOD Take Charge of Your Health Class - FJCC reimbursed through grantPRCS/COMMUNITY SERVICES - 50406PANERA BREAD #645 $ 177.82 9/28/201165025 FOODTake Charge Health Class - FJCC reimbursed through grantPRCS/COMMUNITY SERVICES - 50406JEWEL #3487 $ 155.97 9/20/201165025 FOODResident's Rights Training - Foster Club reimbursed though CMP grantPRCS/COMMUNITY SERVICES - 50406PANERA BREAD #645 $ 75.92 9/19/201165025 FOODResidents' Rights Training for HACC reimbursed though CMP grantPRCS/COMMUNITY SERVICES - 50406JEWEL #3487 $ 63.66 9/21/201165025 FOODResident's Rights Training - Foster Club reimbursed though CMP grantPRCS/COMMUNITY SERVICES - 50406JEWEL #3487 $ 50.93 9/22/201165025 FOODTake Charge Health Class - FJCC reimbursed through grantPRCS/COMMUNITY SERVICES - 50406JEWEL #3487 $ 15.36 9/14/201165025 FOODTake Charge Health Class - FJCC reimbursed through grantPRCS/COMMUNITY SERVICES - 50406CORKYS CATERING $ (14.00)9/19/201165025 FOODReturn of fee for delivery set upPRCS/COMMUNITY SERVICES - 50406JEWEL #3487 $ 10.68 9/12/201165025 FOODResidents' Rights Training - Commission on Aging reimbursed though CMP grantPRCS/ECOLOGY CNTR - 49956USI ED GOV $ 150.00 9/2/201165095 OFFICE SUPPLIESLamination filmPRCS/ECOLOGY CNTR - 49956MIDWEST BOTTLES $ 145.25 9/19/201165110 REC PROGRAM SUPPLIESGreen Living Festival children's craft materialsPRCS/ECOLOGY CNTR - 49956FISHTECH $ 59.02 9/12/201165110 REC PROGRAM SUPPLIESbait for free access for fishingPRCS/ECOLOGY CNTR - 49956FISHTECH $ 35.40 9/5/201165110 REC PROGRAM SUPPLIESbait for free access for fishingPRCS/ECOLOGY CNTR - 49956THE HOME DEPOT 1902 $ 30.24 9/8/201165110 REC PROGRAM SUPPLIESmaterials for Container Gardening ProgramPRCS/ECOLOGY CNTR - 49956FISHTECH $ 23.60 9/26/201165110 REC PROGRAM SUPPLIESbait for free access for fishingPRCS/ECOLOGY CNTR - 49956LOWES #01748 $ 21.27 9/7/201165110 REC PROGRAM SUPPLIESmaterials for Container Gardening ProgramPRCS/ECOLOGY CNTR - 49956HAROLD'S TRUE VALUE HD $ 12.28 9/9/201165085 MINOR EQUIP & TOOLSstencils and paint for garbage cansPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 12.17 9/23/201165040 JANITORIAL SUPPLIESsoap and vinegar for general cleaningPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 133.97 9/19/201162490 OTHER PROGRAM COSTSanimal maintenance suppliesPRCS/ECOLOGY CNTR - 49956ECC DSS-Disc Sch Suppl $ 80.39 9/2/201165110 REC PROGRAM SUPPLIESGreen Living Festival childrens craft suppliesPRCS/ECOLOGY CNTR - 49956USI ED GOV $ 80.19 9/2/201165095 OFFICE SUPPLIESreplacement lamination rollsPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 26.54 9/15/201162490 OTHER PROGRAM COSTSfresh food for animals11/2/20116 of 18Page 77 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011PRCS/FAC - 49954STANDARD PIPE $ 249.68 9/14/201165050 BUILDING MAINTENANCE MATERIALRPZ Parts for Fleet Services - W/O #C117734PRCS/FAC - 49954THE HOME DEPOT 1902 $ 189.07 9/22/201165085 MINOR EQUIP & TOOLSReplacement FlashlightsPRCS/FAC - 49954STANDARD PIPE $ 125.12 9/15/201165050 BUILDING MAINTENANCE MATERIALRPZ Parts - W/O #C117734PRCS/FAC - 49954THE HOME DEPOT 1902 $ 116.51 9/19/201165050 BUILDING MAINTENANCE MATERIALGrinders for Civic CenterPRCS/FAC - 49954THE HOME DEPOT 1902 $ 115.97 9/15/201165050 BUILDING MAINTENANCE MATERIALMaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 79.60 9/26/201165050 BUILDING MAINTENANCE MATERIALDuct Tape for Civic Center - W/O #C117753PRCS/FAC - 49954EPCO PAINT STORE 1252 $ 59.97 9/26/201165050 BUILDING MAINTENANCE MATERIALMortar Trowel - W/O #C117753PRCS/FAC - 49954STANDARD PIPE $ 46.82 9/30/201165050 BUILDING MAINTENANCE MATERIALBrass Pipes for Fountain Square - W/O #C117785PRCS/FAC - 49954STANDARD PIPE $ 43.55 9/20/201165050 BUILDING MAINTENANCE MATERIALPiping for Robert Crown - W/O #C117779PRCS/FAC - 49954LEMOI ACE HDWE $ 39.76 9/30/201165050 BUILDING MAINTENANCE MATERIALMixing Tools - W/O #C117753PRCS/FAC - 49954THE HOME DEPOT 1902 $ 23.21 9/5/201165050 BUILDING MAINTENANCE MATERIALFloor LevelorPRCS/FAC - 49954THE HOME DEPOT 1902 $ 10.64 9/22/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSMortar Mix for Robert Crown - W/O #C117812PRCS/FAC - 49954LEMOI ACE HDWE $ 9.95 9/30/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSPlumbing Plugs for Fountain SquarePRCS/FAC - 49954ROSELLE $ 954.40 9/30/201165515 OTHER IMPROVEMENTSCeiling Tile for Health DeptPRCS/FAC - 49954THE HOME DEPOT 1902 $ 233.61 9/19/201165050 BUILDING MAINTENANCE MATERIALMaterials for 911 Podium - W/O #C117757PRCS/FAC - 49954THE HOME DEPOT 1902 $ 190.77 9/26/201165085 MINOR EQUIPMENT AND TOOLSRouters for Carp ShopPRCS/FAC - 49954THE HOME DEPOT 1902 $ 90.28 9/1/201165050 BUILDING MAINTENANCE MATERIALDoor Hinges for Gun RangePRCS/FAC - 49954THE HOME DEPOT 1902 $ 65.49 9/28/201165050 BUILDING MAINTENANCE MATERIALMaterials for 911 Podium - W/O #C117757PRCS/FAC - 49954THE HOME DEPOT 1902 $ 49.32 9/2/201165050 BUILDING MAINTENANCE MATERIALWeatherstrip for Door @ Gun RangePRCS/FAC - 49954LEMOI ACE HDWE $ 48.70 9/30/201165050 BUILDING MAINTENANCE MATERIALMaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 40.23 9/16/201165050 BUILDING MAINTENANCE MATERIALPaint for Sherman Garage - W/O #C117724PRCS/FAC - 49954LEMOI ACE HDWE $ 35.06 9/7/201165050 BUILDING MAINTENANCE MATERIALBolts for Signs @ EcologyPRCS/FAC - 49954LEMOI ACE HDWE $ 11.19 9/19/201165050 BUILDING MAINTENANCE MATERIALBug SprayPRCS/FAC - 49954THE HOME DEPOT 1902 $ 4.11 9/29/201165050 BUILDING MAINTENANCE MATERIALPaint BrushPRCS/FAC - 49954LEMOI ACE HDWE $ 219.97 9/26/201165050 BUILDING MAINTENANCE MATERIALExt Cords for Green Living Festival @ EcologyPRCS/FAC - 49954MARSHALL ELECTRONI $ 44.20 9/2/201165515 OTHER IMPROVEMENTSWall Plates for Council ChamberPRCS/FAC - 49954WW GRAINGER $ 42.96 9/26/201165050 BUILDING MAINTENANCE MATERIALCompact Contactor for Service CenterPRCS/FAC - 49954LEMOI ACE HDWE $ 29.99 9/26/201165050 BUILDING MAINTENANCE MATERIALPortage Plug for Ecology Green Living FestivalPRCS/FAC - 49954WW GRAINGER $ 25.21 9/23/201165050 BUILDING MAINTENANCE MATERIALLamp, Cable TiesPRCS/FAC - 49954LEMOI ACE HDWE $ 22.04 9/1/201165050 BUILDING MAINTENANCE MATERIALCable TiesPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 22.00 9/9/201165515 OTHER IMPROVEMENTSKeys for Council ChamberPRCS/FAC - 49954RADIOSHACK COR00164988 $ 5.29 9/8/201165515 OTHER IMPROVEMENTSCable Wrap for Council ChamberPRCS/FAC - 49954LEMOI ACE HDWE $ 4.40 9/8/201165515 OTHER IMPROVEMENTSBolts for Council Chamber11/2/20117 of 18Page 78 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011PRCS/FAC - 49954EPCO PAINT STORE 1252 $ 193.49 9/27/201165050 BUILDING MAINTENANCE MATERIALItems for Painting Vital Stat - W/O #C117783PRCS/FAC - 49954LEMOI ACE HDWE $ 21.08 9/20/201165050 BUILDING MAINTENANCE MATERIALFan Belts - W/O #C117778PRCS/FAC - 49954LEMOI ACE HDWE $ 11.49 9/28/201165050 BUILDING MAINTENANCE MATERIALFittings for Noyes A/C - W/O #C117816PRCS/FAC - 49954LEMOI ACE HDWE $ 46.81 9/2/201165050 BUILDING MAINTENANCE MATERIALPVC Piping for Sherman GaragePRCS/FAC - 49954ABLE DISTRIBUTORS $ 14.64 9/8/201165050 BUILDING MAINTENANCE MATERIALPlumbers TapePRCS/FAC - 49954STANDARD PIPE $ 473.60 9/15/201165050 BUILDING MAINTENANCE MATERIALRPZ Parts for Fleet Services - W/O #C117734PRCS/FAC - 49954STANDARD PIPE $ 352.20 9/14/201165050 BUILDING MAINTENANCE MATERIALRPZ Parts for Fleet Services - W/O #C117734PRCS/FAC - 49954STANDARD PIPE $ 329.85 9/9/201165050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954STANDARD PIPE $ 324.24 9/22/201165050 BUILDING MAINTENANCE MATERIALEjector Pump For Fountain Square - W/O #C117785PRCS/FAC - 49954STANDARD PIPE $ 142.80 9/15/201165050 BUILDING MAINTENANCE MATERIALFaucet for Service Center - W/O #C117599PRCS/FAC - 49954THE HOME DEPOT 1902 $ 93.28 9/29/201165050 BUILDING MAINTENANCE MATERIALMaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 66.61 9/15/201165050 BUILDING MAINTENANCE MATERIALPiping @ Fire HeadquartersPRCS/FAC - 49954THE HOME DEPOT 1902 $ 17.35 9/15/201165050 BUILDING MAINTENANCE MATERIALPiping - W/O #C117656PRCS/FAC - 49954THE HOME DEPOT 1902 $ 4.57 9/29/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSMaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 4.06 9/21/201165050 BUILDING MAINTENANCE MATERIALWashers for Robert Crown - W/O #C117779PRCS/FAC - 49954THE NORROS CORPORATION $ 801.35 9/15/201165015 CHEMICALSChemicals for Cooling TowerPRCS/FAC - 49954DREISILKER ELEC MOT $ 701.92 9/13/201165050 BUILDING MAINTENANCE MATERIALReplacement Bearing for P.D.PRCS/FAC - 49954TEST GAUGE & BACKFLOW $ 612.10 9/15/201165050 BUILDING MAINTENANCE MATERIALMaterialsPRCS/FAC - 49954WINDY CITY WIRE $ 530.40 9/16/201165555 PERSONAL COMPUTER EQWire for V01P ProjectPRCS/FAC - 49954WW GRAINGER $ 431.10 9/8/201165085 MINOR EQUIP & TOOLSRotary DrillPRCS/FAC - 49954ABLE DISTRIBUTORS $ 264.51 9/9/201165515 OTHER IMPROVEMENTSPiping for Fire #1PRCS/FAC - 49954STOP PAINTING.COM/INSI $ 140.00 9/28/201165050 BUILDING MAINTENANCE MATERIALMarking Tape for Gun RangePRCS/FAC - 49954FEDEX OFFICE #3605 $ 97.54 9/29/201165050 BUILDING MAINTENANCE MATERIALPrinting Materials for Fire HousesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 257.16 9/12/201165050 BUILDING MAINTENANCE MATERIALBuilding Wire for Service CenterPRCS/FAC - 49954THE HOME DEPOT 1902 $ 149.85 9/19/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSLight Fixtures for Metra StationPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 107.46 9/21/201165085 MINOR EQUIP & TOOLSElectrical Fish Tape for CablePRCS/FAC - 49954THE HOME DEPOT 1902 $ 61.88 9/26/201165050 BUILDING MAINTENANCE MATERIALCable Ties for IT JobsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 39.85 9/19/201165050 BUILDING MAINTENANCE MATERIALPhone Jack for Metra StationPRCS/FAC - 49954THE HOME DEPOT 1902 $ 10.66 9/2/201165050 BUILDING MAINTENANCE MATERIALElectrical FittingsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 10.64 9/5/201165050 BUILDING MAINTENANCE MATERIALElectrical FittingsPRCS/FAC - 49954LEMOI ACE HDWE $ 7.28 9/28/201165625 FURNITURES and FIXTURESBatteries for Fire DeptPRCS/FAC - 49954THE HOME DEPOT 1902 $ 5.98 9/19/201165050 BUILDING MAINTENANCE MATERIALElectrical SwitchPRCS/FAC - 49954THE HOME DEPOT 1902 $ 3.96 9/8/201165050 BUILDING MAINTENANCE MATERIALElectrical Fittings11/2/20118 of 18Page 79 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011PRCS/FAC - 49954SCHNEIDER ELECTRIC $ 422.95 9/19/201165050 BUILDING MAINTENANCE MATERIALHVAC Actuators for Fire #1PRCS/FAC - 49954W W GRAINGER 916 $ 245.80 9/21/201165050 BUILDING MAINTENANCE MATERIALRoof Curb FixedPRCS/FAC - 49954PATRIOT SUPPLY $ 163.03 9/9/201165050 BUILDING MAINTENANCE MATERIALReplacement Activator for P.D.PRCS/FAC - 49954ABLE DISTRIBUTORS $ 74.69 9/30/201165050 BUILDING MAINTENANCE MATERIALMaterialsPRCS/FAC - 49954Best Buy 00003137 $ 59.99 9/21/201165085 MINOR EQUIP & TOOLSMaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 48.87 9/14/201165050 BUILDING MAINTENANCE MATERIALRubber Sponges for Gun RangePRCS/FAC - 49954W W GRAINGER 916 $ 37.52 9/13/201165050 BUILDING MAINTENANCE MATERIALFuse HolderPRCS/FAC - 49954ABLE DISTRIBUTORS $ 21.68 9/5/201165050 BUILDING MAINTENANCE MATERIALHVAC MaterialsPRCS/FAC - 49954FEDEX 795190109813 $ 19.81 9/22/201165050 BUILDING MAINTENANCE MATERIALShipping ChargesPRCS/FAC - 49954ABLE DISTRIBUTORS $ 17.22 9/19/201165050 BUILDING MAINTENANCE MATERIALMaterials for Gun RangePRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 8.98 9/12/201165050 BUILDING MAINTENANCE MATERIALMaterialsPRCS/FAC - 49954MENARDS MORTON GROVE $ 479.00 9/30/201165050 BUILDING MAINTENANCE MATERIALAir Compressor for NoyesPRCS/FAC - 49954WW GRAINGER $ 170.96 9/28/201165050 BUILDING MAINTENANCE MATERIALPressure Gauge for Noyes - W/O #C117816PRCS/FAC - 49954ABLE DISTRIBUTORS $ 125.44 9/21/201165050 BUILDING MAINTENANCE MATERIALAir Vents for Service Center - W/O #C117778PRCS/FAC - 49954ABLE DISTRIBUTORS $ 114.50 9/2/201165050 BUILDING MAINTENANCE MATERIALAir Vents for Library Snow Melt - W/O #C117698PRCS/FAC - 49954LEMOI ACE HDWE $ 44.10 9/30/201165050 BUILDING MAINTENANCE MATERIALFittings for Noyes Air Compressor - W/O #C117816PRCS/FAC - 49954LEMOI ACE HDWE $ 13.25 9/1/201165050 BUILDING MAINTENANCE MATERIALPiping for Sherman Garage - W/O #C117701PRCS/FAC - 49954THE HOME DEPOT 1902 $ 40.57 9/29/201165050 BUILDING MAINTENANCE MATERIALMaterials for Painting Vital Stat - W/O #C117783PRCS/FAC - 49954LEMOI ACE HDWE $ 38.32 9/8/201165050 BUILDING MAINTENANCE MATERIALTrowelsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 17.65 9/5/201165050 BUILDING MAINTENANCE MATERIALPiping for Sherman GaragePRCS/FAC - 49954THE HOME DEPOT 1902 $ 15.37 9/19/201165050 BUILDING MAINTENANCE MATERIALDoor Latch for Fire #5 - W/O #C117759PRCS/FAC - 49954THE HOME DEPOT 1902 $ (1.53)9/5/201165050 BUILDING MAINTENANCE MATERIALRefund of charged taxesPRCS/FAC - 49954KONEMATIC DOOR SYSTEMS $ 1,287.33 9/19/201162225 BLDG MAINT SVCSDoor MaintenancePRCS/FAC - 49954NSG GALETON GLOVES $ 548.41 9/30/201165090 SAFETY EQUIPMENTAnnual Glove OrderPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 43.50 9/28/201165050 BUILDING MAINTENANCE MATERIALKeys, Key HoldersPRCS/FAC - 49954LOWES #01748 $ 30.28 9/26/201165050 BUILDING MAINTENANCE MATERIALWood StainPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 307.50 9/8/201165050 BUILDING MAINTENANCE MATERIALMotor ControlPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 110.49 9/1/201165050 BUILDING MAINTENANCE MATERIALT-Stat, Inspection MirrorPRCS/FAC - 49954LEMOI ACE HDWE $ 15.32 9/23/201165050 BUILDING MAINTENANCE MATERIALStrap Hanger, HosePRCS/FAC - 49954LEMOI ACE HDWE $ 10.13 9/19/201165050 BUILDING MAINTENANCE MATERIALElectric Tape, Glide SlidePRCS/FAC - 49954STANDARD PIPE $ 338.96 9/2/201165050 BUILDING MAINTENANCE MATERIALPiping for Water Heater @ Service Center - W/O #C11772211/2/20119 of 18Page 80 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011PRCS/FAC - 49954STANDARD PIPE $ 300.09 9/29/201165045 LICENSING/REGULATORY SUPPLIESSloan Valve - W/O #C117814PRCS/FAC - 49954CLARK-DEVON HARDWA $ 265.09 9/5/201165050 BUILDING MAINTENANCE MATERIALPlumbing/Piping for Hot Water Tank @ Fire #1 - W/O #C117728PRCS/FAC - 49954ALLAN J COLEMAN CO INC $ 234.45 9/2/201165085 MINOR EQUIP & TOOLSReplacement Rod Parts - W/O #C117686PRCS/FAC - 49954STANDARD PIPE $ 180.52 9/27/201165050 BUILDING MAINTENANCE MATERIALPiping for Drinking Fountains - W/O #C117812PRCS/FAC - 49954STANDARD PIPE $ 124.00 9/9/201165050 BUILDING MAINTENANCE MATERIALToilet Parts for Cvic Center - W/O #C117722PRCS/FAC - 49954THE HOME DEPOT 1902 $ 83.51 9/12/201165050 BUILDING MAINTENANCE MATERIALPiping for Salt Dome - W/O #C117737PRCS/FAC - 49954LEMOI ACE HDWE $ 78.02 9/7/201165050 BUILDING MAINTENANCE MATERIALPiping for Fire #1 - W/O #C117728PRCS/FAC - 49954LEMOI ACE HDWE $ 48.85 9/5/201165050 BUILDING MAINTENANCE MATERIALPiping for Fire #1 - W/O #C117728PRCS/FAC - 49954THE HOME DEPOT 1902 $ 36.74 9/1/201165050 BUILDING MAINTENANCE MATERIALPipe Fittings - W/O #C117721PRCS/FAC - 49954THE HOME DEPOT 1902 $ 33.98 9/12/201165050 BUILDING MAINTENANCE MATERIALValves - W/O #C117737PRCS/FAC - 49954THE HOME DEPOT 1902 $ 27.05 9/28/201165050 BUILDING MAINTENANCE MATERIALPiping for Drinking Fountains - W/O #C117812PRCS/FAC - 49954THE HOME DEPOT 1902 $ 22.75 9/19/201165050 BUILDING MAINTENANCE MATERIALPiping for Salt Dome - W/O #C117737PRCS/FAC - 49954LEMOI ACE HDWE $ 18.30 9/15/201165050 BUILDING MAINTENANCE MATERIALNuts / Bolts for Salt Dome - W/O #C117737PRCS/FAC - 49954LEMOI ACE HDWE $ 11.10 9/20/201165050 BUILDING MAINTENANCE MATERIALPiping for Salt Dome - C117737PRCS/FAC - 49954THE HOME DEPOT 1902 $ (7.25)9/12/201165050 BUILDING MAINTENANCE MATERIALRefund to charged taxesPRCS/FLEETWOOD JOUR CNTR - 49960CINTAS CORP #769 $ 155.90 9/15/201165110 REC PROGRAM SUPPLIESFloor Mats for Fleetwood - JourdainPRCS/FLEETWOOD JOUR CNTR - 49960CINTAS CORP #769 $ 146.59 9/15/201165110 REC PROGRAM SUPPLIESFloor Mats for Fleetwood- JourdainPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902 $ 166.63 9/1/201165110 REC PROGRAM SUPPLIESCustodial SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 153.19 9/14/201165025 FOODSenior Meal ProgramPRCS/FLEETWOOD JOUR CNTR - 49960FOOD4LESS #0558 $ 141.54 9/28/201165025 FOODSupplies for Senior ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 136.58 9/27/201165025 FOODAfter School Program SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960ANDERSON PEST SOLUTION $ 115.33 9/26/201162495 LICENSED PEST CONTROL SVCSServices for Pest ControlPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 93.03 9/20/201165025 FOODSenior Meal ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 86.68 9/13/201165025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960FOOD4LESS #0558 $ 72.84 9/28/201165025 FOODSupplies for Senior MealPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902 $ 66.97 9/30/201165110 REC PROGRAM SUPPLIESstorage unit for skatesPRCS/FLEETWOOD JOUR CNTR - 49960FOOD4LESS #0558 $ 57.86 9/29/201165025 FOODAfter School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 56.25 9/27/201165025 FOODMilk for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960FOOD4LESS #0558 $ 51.18 9/14/201165025 FOODSenior Meal ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 42.98 9/20/201165025 FOODMilk for After School Program11/2/201110 of 18Page 81 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011PRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 41.69 9/7/201165025 FOODMilk for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 40.39 9/13/201165025 FOODMilk for After School ProrgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 38.42 9/5/201165025 FOODAfter School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 32.64 9/7/201165025 FOODAfter School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902 $ 16.97 9/1/201165040 JANITORIAL SUPPLIESCustodial SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960WALGREENS #2619 $ 4.78 9/26/201165025 FOODMilk for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ (3.35)9/27/201165025 FOODTax incorrectly chargedPRCS/FLEETWOOD JOUR CNTR - 49960GIORDANO'S OF EVANSTON $ (3.14)9/5/201165110 REC PROGRAM SUPPLIESCredit for tax incorrectly chargedPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 996.43 9/9/201165025 FOODAfter School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 981.01 9/30/201165025 FOODSupplies for After School SnackPRCS/FLEETWOOD JOUR CNTR - 49960PROCOM SOUND $ 930.50 9/6/201165110 REC PROGRAM SUPPLIESPick and analize system problemsPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 906.27 9/14/201165025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960PROCOM SOUND $ 700.72 9/19/201165110 REC PROGRAM SUPPLIESRepair to two systemsPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 654.26 9/23/201165110 REC PROGRAM SUPPLIESSupplies for Senior ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 529.64 9/30/201165025 FOODSupplies for After School SnackPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 495.15 9/9/201165025 FOODAfter School Program SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960OCB #0113 NILES IL $ 369.65 9/30/201165110 REC PROGRAM SUPPLIESOuting for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902 $ 269.36 9/30/201165110 REC PROGRAM SUPPLIESSupplies for Skating ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Best Buy 00003137 $ 266.97 9/29/201165110 REC PROGRAM SUPPLIESSupplies for Skating ProgramPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902 $ 100.00 9/5/201165040 JANITORIAL SUPPLIES2 Rug cleaners rental and all itemsPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 80.78 9/7/201165025 FOODSupplies for Senior MealPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902 $ 55.70 9/5/201165040 JANITORIAL SUPPLIESSupplies for Mason ParkPRCS/FLEETWOOD JOUR CNTR - 49960CTC CONSTANTCONTACT.CO $ 42.50 9/21/201165110 REC PROGRAM SUPPLIESEmail notification of upcoming eventsPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902 $ 12.97 9/9/201165110 REC PROGRAM SUPPLIESJanitorial suppliesPRCS/FORESTRY - 49953VERMEER ILLINOIS $ 1,159.60 9/21/201165085 MINOR EQUIPMENT AND TOOLSStump grinder teeth and pocketsPRCS/FORESTRY - 49953ARTHUR CLESEN $ 615.00 9/22/201165005 LANDSCAPE MATERIALSGrass seedPRCS/FORESTRY - 49953AHLBORN EQUIPMENT INC $ 212.83 9/29/201165090 SAFETY EQUIPMENTChainsaw cyllinder, Safety glassesPRCS/FORESTRY - 49953LEMOI ACE HDWE $ 109.21 9/23/201165085 MINOR EQUIPMENT AND TOOLSpadlocks for City FlagsPRCS/FORESTRY - 49953CONSOLIDATED PLASTICS $ (83.70)9/7/201165075 MEDICAL & LAB SUPPLIESCredit for returned sampling bagsPRCS/FORESTRY - 49953THE HOME DEPOT 1902 $ 47.64 9/5/201165085 MINOR EQUIPMENT AND TOOLSWasp SprayPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 82.99 9/15/201165110 REC PROGRAM SUPPLIESsupplies for Evanston Children Theatre setPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 46.38 9/21/201165050 BUILDING MAINTENANCE MATERIALbuilding supplies for Evanston Children Theatre setPRCS/LEVY SEN CNTR - 49949JEWEL #3487 $ 44.00 9/27/201165025 FOODprogram supplies for senior lunch programPRCS/LEVY SEN CNTR - 49949THE SALVATION ARMY NO $ 16.64 9/30/201165110 REC PROGRAM SUPPLIESbuilding supplies for Evanston Children Theatre setPRCS/LEVY SEN CNTR - 49949WALGREENS #4218 $ 2.98 9/14/201165110 REC PROGRAM SUPPLIESsupplies for Evanston Children Theatre cast11/2/201111 of 18Page 82 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011PRCS/LEVY SEN CNTR - 49949DAVIS TRANSPORTATION L $ 450.00 9/8/201162507 FIELD TRIPSbus for senior daytrip Long Grove and Coopers Hawk WineryPRCS/LEVY SEN CNTR - 49949DELPHI GLASS CORPORATI $ 380.63 9/16/201165110 REC PROGRAM SUPPLIESsupplies for jewelry class at Levy CenterPRCS/LEVY SEN CNTR - 49949COOPER'S HAWK WHEELING $ 204.00 9/22/201162507 FIELD TRIPSlunch for senior daytripPRCS/LEVY SEN CNTR - 49949JEWEL #3487 $ 14.64 9/19/201165025 FOODsupplies for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949WW GRAINGER $ 390.08 9/20/201165050 BUILDING MAINTENANCE MATERIALLight bulbs for gym upright lightsPRCS/LEVY SEN CNTR - 49949XTREME TRAMPOLINES $ 340.00 9/19/201162507 FIELD TRIPSBalance for teen trip on September 9, 2011PRCS/LEVY SEN CNTR - 49949ZUMBA FITNESS $ 276.40 9/23/201165110 REC PROGRAM SUPPLIESZumba Toning sticks for fitness classes at Levy CenterPRCS/LEVY SEN CNTR - 49949TARGET 00020792 $ 149.97 9/20/201165110 REC PROGRAM SUPPLIES2 way radios for custodians at Levy CenterPRCS/LEVY SEN CNTR - 49949TICKETPRINTINGCOM $ 141.77 9/29/201162210 PRINTINGprinting of admission tickets for Evanston Children Theatre performancePRCS/LEVY SEN CNTR - 499491000BULBS.COM $ 76.44 9/19/201165050 BUILDING MAINTENANCE MATERIALlight bulbs for restrooms at Levy CenterPRCS/LEVY SEN CNTR - 49949IL PARK & REC ASSC $ 59.00 9/14/201162295 TRAINING & TRAVELTraining: Supervisor Symposium registrationPRCS/LEVY SEN CNTR - 49949XTREME TRAMPOLINES $ 50.00 9/12/201162507 FIELD TRIPSDeposit for teen trip on September 9, 2011PRCS/LEVY SEN CNTR - 49949KEY-4 CLEANING SUPPLIE $ 40.08 9/26/201165050 BUILDING MAINTENANCE MATERIALshower curtains for lockerrooms at Levy CenterPRCS/LEVY SEN CNTR - 49949AUDIO SYSTEMS GROUP $ 24.90 9/12/201165110 REC PROGRAM SUPPLIESParts for microphone - incorrect charge. was refunded on 10/3/11PRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 9.94 9/23/201165110 REC PROGRAM SUPPLIESEvanston Childrens Theatre set building suppliesPRCS/LEVY SEN CNTR - 49949IL PARK & REC ASSC $ 5.00 9/12/201162295 TRAINING & TRAVELTraining: Supervisor Symposium CEUsPRCS/LEVY SEN CNTR - 49949HALDEMAN-HM ANDERSON L $ 900.00 9/29/201162245 OTHER EQ MAINTreplace Levy Center basketball net manual height adjusterPRCS/LEVY SEN CNTR - 49949NRPA $ 113.00 9/1/201162360 MEMBERSHIP DUESNational Recreation & Park Association annual MembershipPRCS/LEVY SEN CNTR - 49949PIONEER PRESS $ 40.00 9/9/201162360 MEMBERSHIP DUESEvanston Review annual subscriptionPRCS/NOYES CNTR - 49961USPS 16262202033309188 $ 174.00 9/13/201162315 POSTAGEPostage for Noyes Gallery Reception I & IIPRCS/NOYES CNTR - 49961USPS 16262202033309188 $ 23.20 9/9/201162315 POSTAGEPostage for Noyes Gallery Reception I & IIPRCS/NOYES CNTR - 49961FEDEX OFFICE #3605 $ 17.99 9/2/201165110 REC PROGRAM SUPPLIESLakeshore Festival: Packaging for the Mailing of Silent Auction ItemPRCS/NOYES CNTR - 49961FEDEX 469238715061897 $ 11.49 9/5/201165110 REC PROGRAM SUPPLIESLakeshore Festival: Shipping of Silent Auction Item (Patron Paid City to Ship)PRCS/NOYES CNTR - 49961Amazon.com $ 34.74 9/2/201165110 REC PROGRAM SUPPLIESresource materials for new homeschool programPRCS/NOYES CNTR - 49961Dominicks Stor00017004 $ 18.78 9/15/201165110 REC PROGRAM SUPPLIESsnaktivity for homeschool programPRCS/NOYES CNTR - 49961D & D FINER FOODS $ 7.97 9/8/201165110 REC PROGRAM SUPPLIESsnaktivity materials for new homeschool programPRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 80.00 9/2/201162360 MEMBERSHIP DUESPer person fees for American Red Cross Babysitter Training ClassPRCS/PARKS FORESTRY - 49965UPS 1Z855T474392809641 $ 18.61 9/26/201162235 OFFICE EQUIPMENT MAINTINENCESHIPPING OF CARD PRINTERS FOR REPAIRPRCS/PARKS FORESTRY - 49965UPS 1Z855T470393311233 $ 16.61 9/26/201162235 OFFICE EQUIPMENT MAINT.SHIPPING OF CARD PRINTERS FOR REPAIRPRCS/PARKS FORESTRY - 49965UPS 293952MJ3P6 $ 6.51 9/26/201162235 OFFICE EQUIPMENT MAINTINENCESHIPPING OF CARD PRINTERS FOR REPAIRPRCS/PARKS FORESTRY - 49965KEEN EDGE CO INC $ 291.54 9/29/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALMulching blades for mowersPRCS/PARKS FORESTRY - 49965REINDERS - PARTS/SERVI $ 174.59 9/13/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSMower bladesPRCS/PARKS FORESTRY - 49965REINDERS - PARTS/SERVI $ 136.42 9/8/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALMower repair partsPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 107.16 9/29/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSShop supplies for engine repairsPRCS/PARKS FORESTRY - 49965REINDERS - PARTS/SERVI $ 85.77 9/20/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALMower tailpipe assemblyPRCS/PARKS FORESTRY - 49965CARQUEST 01027598 $ 67.33 9/1/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALMower PartsPRCS/PARKS FORESTRY - 49965BUY THE YARD INC $ 58.80 9/19/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSSand for playground sanboxesPRCS/PARKS FORESTRY - 49965BUY THE YARD INC $ 58.80 9/19/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSSand for playground sandboxes11/2/201112 of 18Page 83 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011PRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 54.63 9/26/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSNuts, bols, washers and screwsPRCS/PARKS FORESTRY - 49965REINDERS - PARTS/SERVI $ 51.31 9/21/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALMower pulley idlerPRCS/PARKS FORESTRY - 49965CARQUEST 01027598 $ 37.55 9/8/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALRadiator Cap and Antifreeze for riding mowerPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 29.54 9/22/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSSpray paint and stencilsPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 22.03 9/14/201165085 MINOR EQUIPMENT AND TOOLSPadlocksPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 19.13 9/21/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSSpray paintPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 17.25 9/26/201165085 MINOR EQUIPMENT AND TOOLSDrill bit setPRCS/PARKS FORESTRY - 49965PCI MEDCO SUPPLY $ 150.75 9/5/201165075 MEDICAL & LAB SUPPLIESband-aids and anti-bacteral wipesPRCS/PARKS FORESTRY - 49965PCI MEDCO SUPPLY $ 143.00 9/26/201165075 MEDICAL & LAB SUPPLIESnon-latex glovesPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 100.00 9/26/201162507 FIELD TRIPSfee for lane and shoe rental for bowling programPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 54.30 9/26/201165110 REC PROGRAM SUPPLIESchips, pudding, sauce and other ingredients for use at after-school cooking programPRCS/PARKS FORESTRY - 49965SHELL OIL 57444536106 $ 40.07 9/19/201162507 FIELD TRIPSgas for trip to special olympics bocce meetPRCS/PARKS FORESTRY - 49965ALLEGRA PRINT AND I $ 134.00 9/9/201162210 PRINTINGspring show ticketsPRCS/PARKS FORESTRY - 49965ICE SKATING INSTITUTE $ 85.00 9/9/201162360 MEMBERSHIP DUESYearly ISI membershipPRCS/PARKS FORESTRY - 49965SWANK MOTION PICTURES $ 476.00 9/19/201162511 ENTERTAINMENT SERVICESScreening rights fees for two Starlight moviesPRCS/PARKS FORESTRY - 49965MINUTEMAN PRESS $ 130.27 9/19/201162210 PRINTINGPrinting of programs for BackStage Evanston performing arts showcasePRCS/PARKS FORESTRY - 49965SOURCEBOOK PUBLISHING $ 99.00 9/5/201162205 ADVERTISINGCall for artists ad listing for Lakeshore Arts FestivalPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 89.80 9/26/201165110 REC PROGRAM SUPPLIESLighting fixtures and bulbs for Noyes GalleryPRCS/PARKS FORESTRY - 49965MIDWEST ART FAIRS $ 50.00 9/5/201162205 ADVERTISINGCall for artists ad listing for summer festivalsPRCS/PARKS FORESTRY - 49965Best Buy 00003137 $ 39.99 9/12/201165095 OFFICE SUPPLIESDVD player for Starlight movie screeningsPRCS/PARKS FORESTRY - 49965RADIOSHACK COR00164145 $ 23.98 9/19/201165110 REC PROGRAM SUPPLIESVideotapes for documenting BackStage Evanston performing arts showcasePRCS/PARKS FORESTRY - 49965OCS SOLUTIONS $ 6.95 9/2/201162490 OTHER PROGRAM COSTSMonthly web hosting fee for evanstonartsbuzz.comPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 67.75 9/14/201165025 FOODPreschool SnackPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 45.86 9/23/201165025 FOODPreschool-AfterschoolPRCS/PARKS FORESTRY - 49965TOM THUMB HOBBY & CRAF $ 45.60 9/5/201165110 REC PROGRAM SUPPLIESPreschool-Afterschool Craft SuppliesPRCS/PARKS FORESTRY - 49965WALGREENS #4218 $ 12.16 9/15/201165110 REC PROGRAM SUPPLIESClassroom supplies-containersPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 9.44 9/8/201165025 FOODPreschool SnackPRCS/RBT CROWN CNTR - 49952MC GLASS AND MIRROR $ 872.38 9/9/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALRepair A/B door broken glass, skating director's office window, and dance studio mirror.PRCS/RBT CROWN CNTR - 49952BECKER ARENA PRODUCTS $ 657.78 9/13/201165110 REC PROGRAM SUPPLIESHockey goals, nets, and back supports.PRCS/RBT CROWN CNTR - 49952GLENVIEW PARK DISTRICT $ 572.00 9/7/201162507 FIELD TRIPSKid City Camp field trip.PRCS/RBT CROWN CNTR - 49952ECC DSS-Disc Sch Suppl $ 525.53 9/19/201165110 REC PROGRAM SUPPLIESRugs for preschool program.PRCS/RBT CROWN CNTR - 49952PUMP IT UP $ 432.00 9/19/201162507 FIELD TRIPSSummer camp field trip.PRCS/RBT CROWN CNTR - 49952ECC DSS-Disc Sch Suppl $ 301.28 9/30/201165110 REC PROGRAM SUPPLIESSupplies for preschool program.PRCS/RBT CROWN CNTR - 49952PINSTRIPES $ 264.00 9/30/201162507 FIELD TRIPSAfter School Adventure field trip.PRCS/RBT CROWN CNTR - 49952PUMP IT UP $ 244.00 9/19/201162507 FIELD TRIPSSummer Camp field trip.PRCS/RBT CROWN CNTR - 49952Norshore Alarm Co $ 233.00 9/2/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALReplaced new door contact and contacted new window with glass sensor.PRCS/RBT CROWN CNTR - 49952GLENVIEW PARK DISTRICT $ 154.00 9/7/201162507 FIELD TRIPSSurf 'N' Turf Camp field tripPRCS/RBT CROWN CNTR - 49952ILLINOIS TIME RECORDER $ 131.80 9/26/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALTime clock repair.PRCS/RBT CROWN CNTR - 49952CINTAS CORP #769 $ 128.53 9/28/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALRental of matted carpets for lobby area.PRCS/RBT CROWN CNTR - 49952ILLINOIS TIME RECORDER $ 22.00 9/2/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALTime clock repair / ribbon cartridge.PRCS/RBT CROWN CNTR - 49952LEMOI ACE HDWE $ 15.80 9/12/201165050 BUILDING MAINTENANCE MATERIALDrill bitPRCS/RBT CROWN CNTR - 49952ECC DSS-Disc Sch Suppl $ 149.85 9/30/201165110 REC PROGRAM SUPPLIESPreschool suppliesPRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 119.86 9/15/201165110 REC PROGRAM SUPPLIESPreschool and After School Program supplies. (Containers, tape, toys, folders)PRCS/RBT CROWN CNTR - 49952PETSMART INC 427 $ 78.42 9/7/201165110 REC PROGRAM SUPPLIESAquarium suppliesPRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 51.26 9/9/201165050 BUILDING MAINTENANCE MATERIALSuper glue, tape, screw bits, nutdriver,etc.11/2/201113 of 18Page 84 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011PRCS/RBT CROWN CNTR - 49952FOOD4LESS #0558 $ 47.84 9/22/201165025 FOODAfter School Adventure Program snack.PRCS/RBT CROWN CNTR - 49952LEMOI ACE HDWE $ 29.82 9/1/201165050 BUILDING MAINTENANCE MATERIALMaintenance supplies for the building.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 27.06 9/26/201165110 REC PROGRAM SUPPLIESSupplies for Ecology Green FestivalPRCS/RBT CROWN CNTR - 49952PETSMART INC 427 $ 23.99 9/28/201165110 REC PROGRAM SUPPLIESPreschool pet supplies.PRCS/RBT CROWN CNTR - 49952U-HAUL-EVANSTON #75876 $ 16.19 9/14/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALPropane for ice edger.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 16.13 9/28/201165050 BUILDING MAINTENANCE MATERIALBolts, lockwashers, and hexnuts.PRCS/RBT CROWN CNTR - 49952WALGREENS #4218 $ 13.99 9/13/201165110 REC PROGRAM SUPPLIESBatteriesPRCS/RBT CROWN CNTR - 49952FOOD4LESS #0558 $ 13.24 9/22/201165110 REC PROGRAM SUPPLIESAfter School Adventure Program Science Club project.PRCS/RBT CROWN CNTR - 49952RITE LOCK & SAFE $ 7.00 9/14/201165070 OFFICE/OTHER EQ TO MAINTN MATERIAL2 keys for NW storage room.PRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 466.90 9/20/201165110 REC PROGRAM SUPPLIESHouse League EquipmentPRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 374.74 9/26/201165110 REC PROGRAM SUPPLIESSkate Sharpening & Hockey EquipmentPRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 340.00 9/12/201165110 REC PROGRAM SUPPLIESBroomballsPRCS/RBT CROWN CNTR - 49952CERAMIC SUPPLY00 OF 00 $ 334.75 9/22/201165110 REC PROGRAM SUPPLIESClay for Pottery ClassesPRCS/RBT CROWN CNTR - 49952EVANSTON IMPRINTABLES $ 153.70 9/26/201165110 REC PROGRAM SUPPLIESBroomball League JerseysPRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 150.00 9/12/201165110 REC PROGRAM SUPPLIESSkate SharpeningPRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 28.81 9/12/201165110 REC PROGRAM SUPPLIESNerf BallsPRCS/RBT CROWN CNTR - 49952WALGREENS #4218 $ 6.49 9/19/201165110 REC PROGRAM SUPPLIES9 Volt Battery for cordless micPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 39.10 9/14/201163095 HANDYMAN PROGRAMHandyman SuppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 36.95 9/23/201163095 HANDYMAN PROGRAMHandyman SuppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ (35.51)9/5/201163095 HANDYMAN PROGRAMReturn of Supplies for HandymanPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 33.64 9/9/201163095 HANDYMAN PROGRAMHandyman SuppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 31.48 9/28/201163095 HANDYMAN PROGRAMSupplies for Handyman ProgramPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 30.79 9/12/201163095 HANDYMAN PROGRAMHandyman SuppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 27.95 9/29/201163095 HANDYMAN PROGRAMSupplies for Handyman ProgramPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 23.01 9/16/201163095 HANDYMAN PROGRAMHandyman SuppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ (19.49)9/30/201163095 HANDYMAN PROGRAMReturn of supplies not used for Handyman ProgramPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 17.64 9/30/201163095 HANDYMAN PROGRAMSupplies for Handyman ProgramPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ (14.97)9/30/201163095 HANDYMAN PROGRAMReturn of supplies not used for Handyman ProgramPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 7.98 9/23/201163095 HANDYMAN PROGRAMHandyman SuppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 6.94 9/30/201163095 HANDYMAN PROGRAMSupplies for Handyman ProgramPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 5.12 9/21/201163095 HANDYMAN PROGRAMHandyman SuppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 4.99 9/26/201163095 HANDYMAN PROGRAMHandyman SuppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 3.38 9/9/201163095 HANDYMAN PROGRAMHandyman SuppliesPRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 3.18 9/1/201163095 HANDYMAN PROGRAMHandyman SuppliesPRCS/RECREATION - 49946BUY THE YARD INC $ 444.56 9/15/201165110 REC PROGRAM SUPPLIESTop soil for athletic fieldsPRCS/RECREATION - 49946BUY THE YARD INC $ 399.20 9/14/201165110 REC PROGRAM SUPPLIESTop soil for athletic fieldsPRCS/RECREATION - 49946BUY THE YARD INC $ 364.80 9/20/201165110 REC PROGRAM SUPPLIESTop soil for athletic fieldsPRCS/RECREATION - 49946BUY THE YARD INC $ 52.00 9/14/201165110 REC PROGRAM SUPPLIESTop soil for athletic fieldsPRCS/RECREATION - 49946BUY THE YARD INC $ 52.00 9/16/201165110 REC PROGRAM SUPPLIESTop soil for athletic fieldsPRCS/RECREATION - 49946BUY THE YARD INC $ 52.00 9/16/201165110 REC PROGRAM SUPPLIESTop soil for athletic fieldsPRCS/RECREATION - 49946BUY THE YARD INC $ 52.00 9/16/201165110 REC PROGRAM SUPPLIESTop soil for athletic fieldsPRCS/RECREATION - 49946BUY THE YARD INC $ 50.96 9/19/201165110 REC PROGRAM SUPPLIESTop soil for athletic fieldsPRCS/RECREATION - 49946BUY THE YARD INC $ 50.96 9/22/201165110 REC PROGRAM SUPPLIESTop soil for athletic fieldsPRCS/RECREATION - 49946BUY THE YARD INC $ 50.96 9/22/201165110 REC PROGRAM SUPPLIESTop soil for athletic fieldsPRCS/RECREATION - 49946BUY THE YARD INC $ 50.96 9/22/201165110 REC PROGRAM SUPPLIESTop soil for athletic fieldsPRCS/RECREATION - 49946BUY THE YARD INC $ 50.96 9/23/201165110 REC PROGRAM SUPPLIESTop soil for athletic fieldsPRCS/RECREATION - 49946BUY THE YARD INC $ 37.44 9/19/201165110 REC PROGRAM SUPPLIESTop soil for athletic fieldsPRCS/RECREATION - 49946POTBELLY 005 $ 130.50 9/2/201162295 TRAINING & TRAVELBudget workshop for staffPRCS/RECREATION - 49946RADIOSHACK COR00164988 $ 19.99 9/23/201165095 OFFICE SUPPLIEShead phones for transcribing meeting minutesPRCS/RECREATION - 49946POTBELLY 005 $ 190.75 9/9/201162295 TRAINING & TRAVELbudget workshop for recreation staff on Sept. 8, 2011 at Ecology CenterPRCS/RECREATION - 49946POTBELLY 005 $ 126.05 9/12/201162295 TRAINING & TRAVELbudget workshop for recreation staff on Sept. 9, 2011 at Levy CenterPRCS/RECREATION - 49946TARGET 00009274 $ 89.91 9/15/201165110 REC PROGRAM SUPPLIES9 yoga mats for after school movement class at Park school11/2/201114 of 18Page 85 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011PRCS/RECREATION - 49946BIG LOTS #043600043620 $ 54.00 9/15/201165110 REC PROGRAM SUPPLIES15 blankets for after school movement class at Park school and 3 rolls of duct tapePRCS/RECREATION - 49946OFFICE DEPOT #510 $ 27.99 9/28/201165110 REC PROGRAM SUPPLIESlaminate sheets for laminating machine to be used for communication boardsPRCS/RECREATION - 49946CVSPHARMACY #8760 Q03 $ 8.37 9/5/201165025 FOODcookies for meeting Sept. 1, 2011 disabled communityPRCS/RECREATION - 49946WALGREENS #2619 $ 6.49 9/28/201165110 REC PROGRAM SUPPLIEScombination lock for storage locker at Park SchoolPRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 139.99 9/29/201165050 BUILDING MAINTENANCE MATERIALRechargeable battery operated weed whip to remove weeds on Chandler sidewalk and vicinityPRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 83.57 9/29/201165050 BUILDING MAINTENANCE MATERIALDuct Tape, Bike hooks, wire nails, glue, tape measures, liquid nails adhesivePRCS/RECREATION - 49946SPORTS AUTHORI00006015 $ 83.32 9/23/201165110 REC PROGRAM SUPPLIESWhitles, lanyards for flag football league, air pump and needles.PRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 35.34 9/8/201165050 BUILDING MAINTENANCE MATERIALWater handle keys, hex keys for doorsPRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 30.78 9/15/201165050 BUILDING MAINTENANCE MATERIALPutty knife, joint compound, AA batteries for preschool toys, specialty lamp for kitchen fixture.PRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 27.04 9/30/201165050 BUILDING MAINTENANCE MATERIALSafety glasses, caulk gun, soft scrub for floor scuff repairsPRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 11.74 9/5/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALAnchors for wall hangings, hardwall hanging supppliesPRCS/RECREATION - 49946MIGHTY MITES AWARDS $ 485.00 9/26/201165110 REC PROGRAM SUPPLIEStrophies for the fall adult softball leaguesPRCS/RECREATION - 49946POOPBAGS $ 478.65 9/20/201165045 LICENSING/REGULATORY SUPPLIESpoop bags for the dog beachPRCS/RECREATION - 49946UNIVERSOUL CIRCUS $ 976.50 9/29/201162507 FIELD TRIPSField trip - afterschool program particpantsPRCS/RECREATION - 49946PAYPAL BLANGIARDOB $ 900.00 9/7/201165110 REC PROGRAM SUPPLIESField maintenance fertlizer for James Park and Lovelace ParkPRCS/RECREATION - 49946LYNFRED WINERY - MILWA $ 30.00 9/23/201162507 FIELD TRIPSsenior program field trip 9/21/2011PRCS/RECREATION - 49946EPCO PAINT STORE 1252 $ 179.96 9/30/201165050 BUILDING MAINTENANCE MATERIALPaint for lakefront beach buildingPRCS/RECREATION - 49946LEMOI ACE HDWE $ 125.77 9/21/201165125 OTHER COMMODITIESChain to secure city boats at lakefrontPRCS/RECREATION - 49946BUY THE YARD INC $ 50.96 9/9/201165110 REC PROGRAM SUPPLIESTopsoil for athletic fieldsPRCS/RECREATION - 49946LEMOI ACE HDWE $ 41.49 9/19/201165050 BUILDING MAINTENANCE MATERIALPaint and hardware for beach building repairsPRCS/RECREATION - 49946LEMOI ACE HDWE $ 12.73 9/22/201165050 BUILDING MAINTENANCE MATERIALPaint supplies for beach buildingPRCS/RECREATION - 49946LEMOI ACE HDWE $ 9.78 9/1/201165125 OTHER COMMODITIESWasp sprayPRCS/RECREATION - 49946CROWLEYS YACHT YARD LA $ 775.00 9/21/201165110 REC PROGRAM SUPPLIESBrig RepairPRCS/RECREATION - 49946WM PORT SUPPLY #400 $ 295.73 9/29/201165110 REC PROGRAM SUPPLIESPFD'sPRCS/RECREATION - 49946WEST MARINE #152 $ 199.76 9/22/201165110 REC PROGRAM SUPPLIESFiberglass supplies, deck plates, cleats and pins, hog rings, shock cord for sailboat repair/replacent of missing partsPRCS/RECREATION - 49946ATAFA.COM/OPENTIP.COM $ 159.33 9/28/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALS-Hook PliersPRCS/RECREATION - 49946HEDLUND MARINE $ 103.27 9/23/201165110 REC PROGRAM SUPPLIESHiking straps, line for part replacement on sailboatsPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 66.86 9/12/201165110 REC PROGRAM SUPPLIESdrill bits holesaw arbor for repair of sailboatsPRCS/RECREATION - 49946LEMOI ACE HDWE $ 59.99 9/9/201162235 OFFICE EQUIPMENT MAINT.DrillPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 49.26 9/19/201165110 REC PROGRAM SUPPLIESSand paper and Protective eqiupments (masks etc) for fiberglass repairsPRCS/RECREATION - 49946WEST MARINE #71 $ 37.40 9/26/201165110 REC PROGRAM SUPPLIESGel CoatPRCS/RECREATION - 49946HEDLUND MARINE $ 35.28 9/12/201165110 REC PROGRAM SUPPLIESDeck PlatePRCS/RECREATION - 49946WEST MARINE #152 $ (13.59)9/26/201165110 REC PROGRAM SUPPLIESGel Coat Return (recalled product)purchase silicone and external speaker for boar radioPUBLIC WORKS/FLEET - 49947BRINKMAN SYSTEMS $ 795.96 9/19/201165060 MATERIALS TO MAINTAIN AUTOSVogel greasing system partsPUBLIC WORKS/FLEET - 49947FEDEX FREIGHT EAST INC $ 96.10 9/22/201162315 POSTAGEWinshield for Sweeper Freight ChargePUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0397465634 $ 14.19 9/16/201162315 POSTAGEups shippingPUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0392367366 $ 12.50 9/1/201162315 POSTAGEups shippingPUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0395176629 $ 11.99 9/15/201162315 POSTAGEups shippingPUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0391664975 $ 11.76 9/1/201162315 POSTAGEups shippingPUBLIC WORKS/ST&SANITATION - 49962POTBELLY 005 $ 13.36 9/28/201162295 TRAINING & TRAVELSuperintendent Candidate Lunch11/2/201115 of 18Page 86 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011PUBLIC WORKS/ST&SANITATION - 49962EVANSTON LUMBER $ 203.04 9/1/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSLumber for concrete repair requestsPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 181.60 9/2/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSCaution tape, staples, batteries, sledge hammer, hose cartsPUBLIC WORKS/ST&SANITATION - 49962CITY WELDING SALES $ 62.40 9/16/201162375 RENTALSPropane gas for hot boxPUBLIC WORKS/ST&SANITATION - 49962CROWN TROPHY 54 $ 60.00 9/23/201165095 OFFICE SUPPLIESSam Ransom retirement plaquePUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 52.00 9/2/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSRebar for concrete repair requestsPUBLIC WORKS/ST&SANITATION - 49962MENARDS MORTON GROVE $ 29.60 9/1/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSWood Stakes for Concrete repairs requestsPUBLIC WORKS/ST&SANITATION - 49962R & M LAWNMOWER INC $ 20.00 9/15/201165085 MINOR EQUIP & TOOLSFilters for small engines for business district crewsPUBLIC WORKS/ST&SANITATION - 49962CROWN TROPHY 54 $ 15.00 9/28/201165095 OFFICE SUPPLIESName plate for retirement plaquePUBLIC WORKS/TRANS - 49959GRAYBAR ELECTRIC COMPA $ 313.69 9/22/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALTraffic Signal CablePUBLIC WORKS/TRANS - 49959THE HOME DEPOT 1902 $ 22.62 9/9/201162335 DATA PROCESSING SERVICEStaples - Traffic CountersPUBLIC WORKS/TRANS - 49959THE HOME DEPOT 1902 $ 14.28 9/21/201162335 DATA PROCESSING SERVICEBoltsPUBLIC WORKS/TRANS - 49959THE HOME DEPOT 1902 $ 5.92 9/29/201162335 DATA PROCESSING SERVICEBoltsPUBLIC WORKS/TRANS - 49959BROWN TRAFFIC PRODUCTS $ 648.00 9/29/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALPedestrian Push ButtonsPUBLIC WORKS/TRANS - 49959BROWN TRAFFIC PRODUCTS $ 120.00 9/29/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALPedestrian Push Button mounting CupsPUBLIC WORKS/TRANS - 49959THE HOME DEPOT 1902 $ 59.82 9/22/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALPhotocellsPUBLIC WORKS/TRANS - 49959LEMOI ACE HDWE $ 51.46 9/21/201162245 OTHER EQ MAINTUnibit and CaulkingPUBLIC WORKS/TRANS - 49959LEMOI ACE HDWE $ 43.12 9/30/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALMachine screws, washers, & nutsPUBLIC WORKS/TRANS - 49959THE UPS STORE 0511 $ 29.15 9/19/201162245 AUTOMOTIVE EQ MAINTShip TS controller for repairsPUBLIC WORKS/TRANS - 49959LEMOI ACE HDWE $ 24.91 9/1/201162245 OTHER EQ MAINT3/4" Flat WashersUTILITIES/ADMIN - 49958PAYPAL CCLANTON1 $ 453.00 9/27/201165020 CLOTHINGCity of Evanston staff workshirts.UTILITIES/ADMIN - 49958IL PROF LICENSE & FEE $ 61.50 9/28/201162295 TRAINING & TRAVELState of Illinois Engineer Professional License Fee.UTILITIES/DIST - 49955MSF GRAPHICS INC $ 345.00 9/26/201162210 PRINTINGYellow temporary water shut off door hanger cards.UTILITIES/DIST - 49955MID AMERICAN WATER OF $ 1,178.50 9/30/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSB-Box replacement caps (old style).UTILITIES/DIST - 49955BUY THE YARD INC $ 260.00 9/14/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSBlack dirt.UTILITIES/DIST - 49955INDUSTRIAL TEST SYSTEM $ 169.88 9/9/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSTest strips.UTILITIES/DIST - 49955EH WACHS $ 112.00 9/26/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALValve turner repair.UTILITIES/FILTRATION - 49951VWR INTERNATIONAL INC $ 1,246.79 9/2/201165075 MEDICAL & LAB SUPPLIESMembrane filters for MF coliform procedure.UTILITIES/FILTRATION - 49951VWR INTERNATIONAL INC $ 1,246.79 9/5/201165075 MEDICAL & LAB SUPPLIESMembrane filters for MF coliform procedure.UTILITIES/FILTRATION - 49951VWR INTERNATIONAL INC $ 894.07 9/15/201165075 MEDICAL & LAB SUPPLIESMendo agar for MF procedure.UTILITIES/FILTRATION - 49951USA BLUE BOOK $ 628.70 9/2/201165075 MEDICAL & LAB SUPPLIESPhenylarsine oxide for residual chlorine analysis, TISABII for fluoride analysis, BT Sure biological indicators for autoclave.UTILITIES/FILTRATION - 49951VWR INTERNATIONAL INC $ 194.97 9/8/201165075 MEDICAL & LAB SUPPLIESLTB medium for MF procedure.UTILITIES/FILTRATION - 49951VWR INTERNATIONAL INC $ 181.60 9/5/201165075 MEDICAL & LAB SUPPLIESBGBB medium for MF procedure.UTILITIES/FILTRATION - 49951VWR INTERNATIONAL INC $ 179.20 9/5/201165075 MEDICAL & LAB SUPPLIESEC medium for MF procedure.UTILITIES/FILTRATION - 49951CROSSBOW INDUSTRIAL WA $ 133.09 9/12/201165075 MEDICAL & LAB SUPPLIESDI Tank and filters.UTILITIES/FILTRATION - 49951VWR INTERNATIONAL INC $ 120.47 9/5/201165075 MEDICAL & LAB SUPPLIESTSB for quality control.UTILITIES/FILTRATION - 49951CROSSBOW INDUSTRIAL WA $ 107.12 9/12/201165075 MEDICAL & LAB SUPPLIESDI Tank.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 1,141.83 9/22/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALPipe fittings and nipples, gate valves, flange gaskets, wire wheels, quick couplers, and air filters.UTILITIES/FILTRATION - 49951WYNRIGHT CORPORATIO $ 450.00 9/22/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALAnnual OSHA crane & hoist inspectionUTILITIES/FILTRATION - 49951WYNRIGHT CORPORATIO $ 450.00 9/22/201162230 SVC TO MAINTAIN MAINSAnnual OSHA crane & hoist inspection11/2/201116 of 18Page 87 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011UTILITIES/FILTRATION - 49951COLUMBIA PIPE AND SUPP $ (302.95)9/23/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALCredit for returned duplicate pipe order.UTILITIES/FILTRATION - 49951GEXPRO $ 146.76 9/19/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALMetal Halide lamps (6).UTILITIES/FILTRATION - 49951PUMPING SOLUTIONS I $ 104.91 9/12/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALGriffco back pressure & press relief valve rebuild kits.UTILITIES/FILTRATION - 49951AAMRO CORPORATION $ 86.51 9/21/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALA-BEC sandblaster parts, pop-up valve and seat.UTILITIES/FILTRATION - 49951CINTAS FIRST AID #0343 $ 61.47 9/28/201162245 OTHER EQ MAINTFirst Aid Cabinet Supplies - knuckle bandages, ibuprofen, aspirin, wipes, and tweezers.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 52.26 9/22/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALlettering paint brushes, spray lube, and pipe nipples.UTILITIES/FILTRATION - 49951RUSSO'S HDW & PWR EQUI $ 46.61 9/5/201165005 LANDSCAPE MATERIALSPower take off switch - 10 amp Scag mower.UTILITIES/FILTRATION - 49951EPCO PAINT STORE 1252 $ 43.87 9/28/201165070 OFFICE/OTHER EQ TO MAINTN MATERIAL1 quart of orange paint for labeling valves.UTILITIES/FILTRATION - 49951RUSSO'S HDW & PWR EQUI $ 35.37 9/13/201165005 LANDSCAPE MATERIALS2 Torro mower rear wheel assemblies.UTILITIES/FILTRATION - 49951ILLINOIS SECTION AWWA $ 35.00 9/9/201162295 TRAINING & TRAVELIL. Section American Water Works Association Seminar - Instrumentation for Water Plants.UTILITIES/PUMPING - 49964KRAUS & NAIMER INC. $ 1,336.30 9/9/201165515 OTHER IMPROVEMENTSReplacement 86 relays.UTILITIES/PUMPING - 49964ITT FLYGT CORPORATION $ 626.42 9/14/201165702 WATER GENERAL PLANTPump for 54" aux heater.UTILITIES/PUMPING - 49964WEST COAST PLASTICS $ 538.98 9/14/201165515 OTHER IMPROVEMENTS54" aux heater element.UTILITIES/PUMPING - 49964WW GRAINGER $ 482.74 9/8/201165702 WATER GENERAL PLANTPipe dies and sealant for the Service Building water service.UTILITIES/PUMPING - 49964RUUD LIGHTING INC $ 234.00 9/21/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALGarage #2 external lights.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 224.55 9/20/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALHose for pressure washer.UTILITIES/PUMPING - 49964AUTOMATIONDIRECT COM I $ 133.50 9/14/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALEnclosure for 54" heater.UTILITIES/PUMPING - 49964ILLINOIS SECTION AWWA $ 115.00 9/15/201162295 TRAINING & TRAVELSeminars for the Pumping Operator.UTILITIES/PUMPING - 49964BALLASTSHOP $ 89.01 9/14/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALCFL ballastsUTILITIES/PUMPING - 49964RUUD LIGHTING INC $ 83.00 9/29/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALGarage #2 external light mounting adapters.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 70.16 9/12/201165070 OFFICE/OTHER EQ TO MAINTN MATERIAL#8 AWG splices.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 64.90 9/13/201165070 OFFICE/OTHER EQ TO MAINTN MATERIAL#8 AWG insulation.UTILITIES/PUMPING - 49964AUTOMATIONDIRECT COM I $ 54.34 9/13/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALContractor 54" aux heater.UTILITIES/PUMPING - 49964LOWES #01748 $ 1,054.65 9/1/201165702 WATER GENERAL PLANTService Building water pipe replacement.UTILITIES/PUMPING - 49964WW GRAINGER $ 757.62 9/14/201165702 WATER GENERAL PLANTSupplies for well cleaning.UTILITIES/PUMPING - 49964TROLEX CORPORATION $ 523.08 9/22/201165702 WATER GENERAL PLANTService Building HVAC upgrade supplies.UTILITIES/PUMPING - 49964SIUE ERTC $ 495.00 9/15/201162295 TRAINING & TRAVELRPZ training and certification for Water/Sewer Mechanic.UTILITIES/PUMPING - 49964WW GRAINGER $ 417.81 9/1/201165653 CONSTRUCTION FEESService Building water pipe replacement.UTILITIES/PUMPING - 49964WW GRAINGER $ 362.48 9/29/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALSupplies for well cleaning.UTILITIES/PUMPING - 49964ACTIVE ELECTRIC SUPPLY $ 334.52 9/26/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALReplacement wire for transformer T-107 feed.UTILITIES/PUMPING - 49964LAPORT INC $ 299.00 9/5/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALVinegar for chlorine analyzers.UTILITIES/PUMPING - 49964WW GRAINGER $ 111.21 9/15/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALSupplies for well cleaning.UTILITIES/PUMPING - 49964WW GRAINGER $ 66.60 9/15/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALSupplies for well cleaning.UTILITIES/PUMPING - 49964RUUD LIGHTING INC $ (28.62)9/23/201165070 OFFICE/OTHER EQ TO MAINTN MATERIALTax credit from purchase on August credit card statement.UTILITIES/SEWER - 49944NORLAB INC $ 990.00 9/19/201165015 CHEMICALSLiquid dye.11/2/201117 of 18Page 88 of 716 ACC.Reports To IntermediateMCH.Merchant Name FIN. Transaction Amount FIN. Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending September 30, 2011UTILITIES/SEWER - 49944SKOKIE VALLEY MATERIAL $ 274.75 9/19/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSPortland cement.UTILITIES/SEWER - 49944VOLLMAR CLAY PRODUCTS $ 164.00 9/16/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSPVC TEE.UTILITIES/SEWER - 49944THE HOME DEPOT 1902 $ 131.00 9/26/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSFilter fabric.UTILITIES/SEWER - 49944VOLLMAR CLAY PRODUCTS $ 82.50 9/9/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSFilter sock.UTILITIES/SEWER - 49944Best Buy 00003137 $ 53.98 9/8/201162245 OTHER EQ MAINTDVD's.UTILITIES/SEWER - 49944SKOKIE VALLEY MATERIAL $ 29.33 9/19/201165055 MATERIALS TO MAINTAIN IMPROVEMENTSMason sand.UTILITIES/SEWER - 49944THE HOME DEPOT 1902 $ 26.73 9/12/201162230 SVC TO MAINTAIN MAINSIntake numbers.UTILITIES/SEWER - 49944ELMERS WATER SPORTS $ 21.90 9/1/201162230 SVC TO MAINTAIN MAINSScuba repair parts.Total115,017.93$ 11/2/201118 of 18Page 89 of 716 For City Council meeting of November 14, 2011 Item A3.1 Business of the City by Motion: Inventory of Traffic Signs, Signals &Street Lights For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Paul Schneider, P.E., City Engineer Rajeev Dahal, Senior Traffic Engineer Subject: Contract Award for Inventory of Traffic Signs, Street Lights, and Traffic Signals, RFP 12-56 Date: October 26, 2011 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute a contract with Christopher Burke Engineering, Ltd., (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018), in the amount of $96,000 to provide inventory of traffic signs, street lights, and traffic signals, as well as provide a retro-reflectivity assessment of traffic signs and a management plan to replace the traffic signs that do not meet minimum retro-reflectivity standards as required by the Federal Highway Administration (FHWA). Funding Source: Funding for this project will be from Capital Improvement Fund “City Works – Sign Inventory” (416394) in the amount of $96,000. (Total FY2011 and FY2012 Budget amount is $155.000.) Summary: The Federal Highway Administration (FHWA) has set new minimum retro-reflectivity standards to improve nighttime visibility. Retro-reflectivity is a measurement of the amount of light that is reflected back to the viewer, making what they see appear brighter and easier to read. Because the retro-reflective properties of traffic control signs deteriorate over time, active maintenance of signs is needed in order to ensure that they are clearly visible at night. Staff issued Request For Proposal (RFP) #12-56 on August 11, 2011 in order to comply with the FHWA’s requirement to have a management and implementation plan to Memorandum Page 90 of 716 maintain retro-reflectivity of traffic signs at or above the established minimum levels by January, 2012; replace regulatory, warning, and guide signs by January 2015, and replace street name signs by January 2018, as detailed in the Manual of Uniform Traffic Control Devices (MUTCD). On August, 31, 2011, FHWA published a “A Notice of Proposed Amendments” in the Federal Register proposing the elimination of the compliance date mandates for the replacement of the signs and extended the management and implementation plan compliance date to within 2 years of the effective date of revision. The proposed revision is undergoing public review. Establishing the preferred sign management and implementation procedures is a crucial first step to comply with the FHWA requirement. The steps necessary to meet the requirement are: to complete an inventory by type of sign, sign category, sign sheeting type, location of sign by GIS coordinates and street, condition of sign including photos, and retro-reflectivity assessment. The results will be incorporated into the City’s geographic information system (GIS) and managed using Cityworks asset management system. Initially, the Request for Proposal was limited to street traffic sign inventory (alleys excluded) and assessment. Eight firms responded to the RFP and submitted proposals. After the proposals were received, clarification was requested from all eight firms regarding whether the firms lump sum cost reflected a not to exceed cost to inventory all the signs in the City. The firms were also requested to provide a cost proposal for additional services to include the inventory of traffic signals and street lights. Completing the inventory of the traffic signals and street lights with the sign inventory project is logical since there are a significant number of signs are attached to streetlights or traffic signals. Conducting a similar inventory as a separate project would cost more. The street light and traffic signal inventory data will also be incorporated in the GIS and managed using Cityworks asset management system to track future maintenance, material and labor costs. The proposals were reviewed by a selection panel composed of Engineering, Streets, GIS, and Purchasing staff. The selection criteria included the following: firm’s qualifications and experience; project understanding and approach, organization and completeness of proposal; proposed project cost for sign inventory and assessment, and contract agreement. Based on this review, the selection team selected three firms for interview. The firms interviewed were: Christopher Burke Engineering, Facet Technology Corporation, and Regina Webster & Associates. During the interview, all applicants were asked similar questions and clarification on their proposals. The rating sheet that provides the selection criteria and the ranking of the firms that were interviewed is attached. Based on the proposal submitted, including costs, and interviews, staff recommends that Christopher Burke Engineering be awarded the project contract. Even with the added costs for street lights and traffic signal inventory, they offered the lowest project cost to provide the services requested by the City. They have also agreed to execute the City’s contract without any exceptions. They have completed similar projects in Page 91 of 716 Illinois and Indiana and recently completed the design and construction administration of the Chicago Avenue signal upgrade project in the City. Given the nature and scope of the project, the M/W/EBE requirement of the City was waived. A memo from Lloyd W. Shepard, Business Development Coordinator, is attached. Attachments: RFP # 12-56 Project Evaluation Criteria and Rating MWEBE Waiver memo Scope of Services CC: Jewell Jackson, Purchasing Manager Page 92 of 716 RFP # 12-56Traffic Signs, Street Lights, Traffic Signal Inventory and Reflectivity Assessment ServicesPROJECT EVALUATION CRITERIA AND RATINGNo.ConsultantsFirm Qualifications & Experience Project Understanding and Approach Proposed Project Cost Organization & Completeness of Proposal Contract Agreement Total 25%25%30%10% 10% 100%1Christopher B. Burke Engineering 222228810 902Facet Technology Corp.202011910 703Regina Webster & Associates152116910 71Page 93 of 716 Memorandum To: Rajeev Dahal, Senior Traffic Engineer, Public Works From: Lloyd W. Shepard, Business Development Coordinator, Community & Economic Development Department Subject: RFP No. 12-56, Inventory of Traffic Signs and Reflectivity Assessment Services, M/W/EBE Subcontractor Participation Waived Date: August 23, 2011 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City established a goal for general contractors to utilize M/W/EBEs to perform no less than 25% of the awarded contract. However, the scope of this project does not afford subcontracting opportunities; therefore, the 25% M/W/EBE subcontracting goal is waived. Cc: Jewell Jackson, Purchasing & Contracts Manager Page 94 of 716 RFP 12-56 Traffic Signs, Street Lights, Traffic Signals Inventory and Retro-reflectivity Assessment SCOPE OF BASIC SERVICES The Scope of Services has been broken down into the following tasks. Task 1 – Compliance Date 2012 Documentation: In consultation with appropriate City staff, we will prepare a sign management procedure document to satisfy the FHWA requirements and compliance date of January 2012. CBBEL personnel will review the current procedures for sign maintenance and will recommend additions or changes to City staff to comply with the FHWA requirements. In consultation with City staff, CBBEL will prepare a formal document detailing the City’s sign management procedure to satisfy the FHWA requirements. Task 2 – Field Inventories: CBBEL personnel will conduct street level inventories of City owned traffic control signs, traffic signals, and street lights. Task 2.1 – Defining Project Procedures: Prior to beginning the field inventories, CBBEL personnel will meet with City staff to define the exact attributes and inventory procedures that will be used for the project. This phase of the project may include a pilot data collection effort within a narrow corridor to determine the specific data needs of the project. Task 2.2 – Sign Inventory: The sign inventory task will include field reconnaissance and condition inventories of current City-owned roadway signage, including signs that are not required to comply with federal retroreflectivity requirements. The inventory will include sign type, location using GPS coordinates, sign condition, and sign placement, as well as a digital photograph and any other attributes agreed to during Task 2.1. Task 2.3 – Traffic Signal Inventory: The traffic signal inventory task will include field reconnaissance and inventories of current City-owned traffic signal equipment. The inventory will include locations of signal standards (mast arms and posts) locations, signal mounting type (post top, mast arm mounted, bracket mounted), and controller cabinet location, as well as a digital photograph and any other attributes agreed to during Task 2.1. Task 2.4 – Street Lights Inventory: The street lights inventory task will include field reconnaissance and inventories of all current City-owned street light poles. The inventory will include street light locations and pole type (Tallmadge, Davit Arm), as well as a digital photograph and any other attributes agreed to during Task 2.1. Page 95 of 716 Task 3 – Traffic Sign Retroreflectivity Assessment: CBBEL personnel will conduct the federally mandated sign retroreflectivity assessment using one of the FHWA approved methods. The assessment will include all City-owned “regulatory,” “warning,” and “guide signs” with a federally required compliance date of January 2015, and all City-owned “street name signs” and other signs with a federally required compliance date of January 2018. We will conduct the federally mandated sign retroreflectivity assessment using one of the FHWA approved methods for these signs. Task 4 – GIS Development: CBBEL will utilize the City’s current GIS database files and other relevant historical information to be obtained from the City to serve as the base for the inventories and the retroreflectivity assessment. Upon completion of Tasks 2 and 3, we will proceed with the development of the GIS database layer for traffic control signs. CBBEL staff will coordinate with the City to provide the files in a format that can be integrated into the City’s existing GIS database. CBBEL will also provide the data in an ArcReader format that can be used by staff without access to GIS workstations Task 5 – Traffic Control Management Recommendations: CBBEL will provide the City with a technical memorandum summarizing the results of the inventories and traffic sign retroreflectivity assessments, and detailing the information contained in the GIS database. The document will include specific recommendations regarding traffic control sign management within the City limits, providing guidance regarding sheeting life cycles, planned replacement schedules and budgetary considerations, specific procedures to add new signs to the database and conduct retroreflectivity analyses, and a recommended schedule for installing new signs in accordance with the federal requirements. Task 6 – Consultation During the Assessment Process: We will provide consultation to the City during the assessment process, including attendance at coordination meetings with City staff, to review existing procedures, facilitate the development of the GIS database files, and to coordinate documentation of the City’s sign management procedures. We will attend up to four meetings for this task. SECTION II - SUPPLEMENTAL SERVICES SUPPLEMENTAL SERVICES Normal and customary engineering services do not include service in respect to the following categories of work, which are usually referred to as SUPPLEMENTAL SERVICES. If Client shall so advise Engineer and Engineer shall perform or obtain from others such services, Engineer will be paid on an hourly basis or based on Page 96 of 716 subsequent proposal/contract agreements, at the option of Client. Additional Supplemental Services for the project include, but are not limited to, the following: • Services due to major changes in general scope of the project. • Revising final studies, reports, and design documents previously approved by the City. • Providing engineering design and construction services for unusual or unanticipated improvements, and for additional off-site improvements requested by the Client, municipality, other government agencies, or necessary to the project development beyond that being included under BASIC SERVICES herein. • Attendance at and preparation of exhibits for public involvement meetings, Plan Commission and Board meetings and hearings. We cannot accurately estimate the time and cost of this due to the nature of these meetings. • Conducting additional data collection tasks or collecting data in alleys, CTA stations, Metra stations, PACE facilities and areas outside of the public rights- of-way, or at additional locations not included under BASIC SERVICES. • Giving testimony as an expert witness for the Client in litigation or other court proceedings involving this project. • Development, distribution, collection, or analysis of personal response surveys of any type, including driver surveys and resident surveys. Page 97 of 716 For City Council meeting of Item A3.2 Business of the City by Motion: Snow Towing Contracts For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Marty Lyons – Assistant City Manager Suzette Robinson – Director, Public Works Jewell Jackson – Manager, Purchasing and Contracts Subject: Snow Towing Operations Date: November 1, 2011 Recommended Action: Staff recommends that Council authorize the City Manager to award contract(s) for the Snow Towing Services to various towing companies (see attached list) in an amount not to exceed $75,000. Funding Source: The estimated total funding for the 2011-2012 snow season is in an amount not to exceed $75,000 (Budgeted Account #2680-62451). Summary: The City of Evanston operates under two potential snow emergency situations during the months of December through March. Depending on the amount of snow received either a snow route parking ban or a snow emergency can be declared. During these times the City will plow snow routes during the night and residential streets during the day. As a part of the snow removal plan, vehicles that do not follow the parking regulations that govern the two types of snow removal emergencies are towed in an effort to remove snow from the City’s streets. In most instances, cars are towed to cleared streets in order to expedite snow removal operations. After the streets are cleared the cars are returned to the original location and are assessed a towing fee. The City utilizes independent towing contractors to assist with towing operations during declared snow emergencies to relocate or impound vehicles at the direction of the Evanston Police Department and to provide towing assistance to City-owned and operated, as well as contractor, equipment engaged in various aspects of the snow removal operations. Memorandum Page 98 of 716 The City of Evanston tickets as well as tows during snow events. Ticket fees are $50 during snow route parking bans and $100 during snow emergencies. Snow Routes: North Shore towing is the vendor we use for the overnight tow operation. They receive their contracted tow fee and storage charges for each vehicle towed. The City does not receive a percentage of the tow. The City only receives ticket revenue based on $50.00 per ticket. Last snow season (December 1, 2010— March 31, 2011) staff issued 348 citations. Snow Emergencies (Vehicle Towed and Returned): The City uses contracted vendors for the operation and does not charge an additional tow fee. Revenue source is based on the number of citations issued at $100.00 each. Last snow season (December 1, 2010 — March 31, 2011) staff issued 276 Citations. Snow Emergency (Vehicle not moved): These are citations issued by Parking Services staff for vehicles not towed during a snow event. Revenue source is based on the number of citations issued at $35.00 each. Last snow season (December 1, 2010— March 31, 2011) staff issued 20 citations. Bid Details The City’s Purchasing Department solicits signed contracts and accepts the first twenty- five (25) vehicles. Contractors agree to an hourly fixed rate of $80.00 for the equipment and driver and a $450 per truck (3 truck limit per contractor) retainer to be paid by the City in three monthly installments. The retainer is paid to contractors regardless of whether snow emergencies are declared. Contractors must provide all labor and equipment necessary to perform the required services. In an effort to increase the participation of Evanston Contractors in the City’s snow towing program the specifications were modified to give Evanston companies priority as long as they responded before the deadline. As a result, three (3) Evanston towing companies were placed on retainer rather than one (1) for the upcoming season. All trucks on retainer are required to respond within four (4) hours of the first call by the City and are to remain available until released. Vendors are guaranteed a minimum of six (6) hours of work per vehicle at the initial call (day or night) for each snow route parking ban or snow emergency period. Subsequent days of a snow emergency will warrant a four (4) hour guarantee unless otherwise agreed to by the City and the vendor. All trucks placed on retainer by the City of Evanston must be available until April 30, 2010. Page 99 of 716 SNOW TOWING CONTRACTORS2011The following list of trucks are guaranteed and will be held on retainer.No. of OrderCompanyTrucksStreetIns. Cert.Rec'd.NameGuaranteedAddressCityST ZipPhoneContactExp. Date2Monarca Towing Service, Inc.1 2006 Dobson St. Evanston IL 60202Anytime: 773-544-4748Victor Palacios9/30/201223North Shore Towing, Inc.1 2527 OaktonEvanston IL 60202Day: 847-864-2828Night: 847-864-2828 Al Wannock3/30/201224Emergency Road Service, Inc.1 1033 Dodge Avenue Evanston IL 60202Anytime: 847-733-1234,or 847-366-3481or 847-733-0703 Carlos or Gina10/27/20121 G-J Towing1 7421 N. Claremont Ave. Chicago IL 60645Anytime: 773-895-9159 (cell)773-508-9146 (home)Jose E. Quetell, Jr. 10/25/20123Francisco DeJesus DBA Ponch Towing1 2024 N. Cicero Ave. Chicago IL 60639Day: 773-742-5689Night: 773-742-5689Sat & Sun: 773-865-5689Francisco DeJesusFrancisco DeJesusLuz DeJesus8/17/20124 Ulric Recovery, Inc.1 223 N. Wolf Road WheelingIL 60090Day: 773-552-0052Nights: 773-742-5689(includes Sat & Sun)Tony MedynskysFrancisco DeJesus1/1/20125 R&L Towing, Inc.3 6621 W. 89 PLOak Lawn IL 60453Anytime: 708-415-1414 Sam2/12/20126Auto Recovery & Towing Division 1 6621 W. 89 PLOak Lawn IL 60453Anytime: 773-263-2021 Danny6/25/20127 Tbone Towing1 7437 W. GraceChicago IL 60634Anytime: 773-406-1095 Tim Hayes10/4/20128Auto Carrier Express DBA Ace 3 9624 S. Cicero, #122 Oaklawn IL 60453Anytime: 312-296-5323 Ed Haleem6/2/20129 Louie's Towing1 3920 S. HomeStickneyIL 60402Anytime: 773-457-5100773-742-5689773-263-2021708-369-6715VictorPonchDannyDiana 4/17/201210 Jimmie Williams1 3615 N. OrioleChicago IL 60634Anytime: 312-550-2312Jimmy1/1/201211Alpha Carrier Experts, Inc. (ACE)2 11665 S. Laporte Ave.Alsip IL 60803Day: 708-422-5144Night: 708-845-6885Sat.: 708-422-5144Sun.: 708-259-2313Jay HaleemJay HaleemJay HaleemMike6/7/201212 Freedom Towing2 16464 W. 118th PL. Orland Park IL 60467Anytime: 708-257-2916 Issa10/14/201213Double E. Towing & Trucking SVC., Inc.3 4 Langford Ct.Bolingbrook IL 60440Anytime: 773-619-9643Al9/14/201214 Vics Towing Co., Inc.1 117 E. Potter St.Wood Dale IL 60191Day & Night: 773-406-1956Sat. & Sun.: 773-457-5100KarenVictor4/20/201215Ashraf Said DBA Rapid Recovery1 8060 S. Robert's Rd. Bridgeview IL 60455Anytime: 708-336-0248Ashraf Said8/30/2012Total Trucks Guaranteed:25 11/2/2011 1 of 2Page 100 of 716 The following list of trucks are available on an as needed basis at a rate of $80 per hour.*Other VehiclesOrderCompanyWhich MayStreetIns. Cert.Rec'd.NameBe Utilized AddressCity ST ZipPhoneContactExp. Date24Emergency Road Service, Inc.1 1033 Dodge Ave. Evanston IL 60202Anytime: 847-733-1234,or 847-366-3481or 847-733-0703 Carlos or Gina10/27/201216 Rendered Services2 2019 W. Rascher Chicago IL 60625Day: 773-878-1111Night, Sat. & Sun.: 847-208-8668 William Nestos12/31/201117 SCT Services2 3601 S. Iron St.Chicago IL 60609Day: 773-927-8888Night: 773-878-1111Sat. & Sun.: 773-927-8888MariaWandaMaria12/31/201118 Toad Incorporated1 5829 N. Kenmore, Unit 1 Chicago IL 60660Day: 773-406-9009Night: 773-402-9780Sat & Sun: 773-406-9009Carissa VincentTony VincentTony Vincent6/10/201219Speedline Towing & Recovery, Inc.1 5068 N. Kimberly Ave. Chicago IL 60634Day:(24 hrs): 773-283-1864Night (24 hours): 312-399-5022Sat., Sun. (24 hours):312-399-5902any managerNelson MarreroKathy Keesen10/18/201220Atlas Towing Co.1 5046 N. MozartChicago IL 60625Day: 773-406-7272Night: 773-416-2741Sat & Sun: 773-416-2741 Gus Peroulas12/5/201121 JRR Towing Solutions, Inc.2 3755 N. Olcott Ave. Chicago IL 60634Day: 773-512-4216Night: 773-957-4318Sat & Sun: 773-512-4216Alternate contact numbers: 773-997-6146773-981-0980James RodgersMonica RodgersJames RodgersGreg AlvaradoMike Perry6/6/201222Alert Towing, Inc.1 841 N. Tripp St.Chicago IL 60651Anytime: 773-227-1843 Mose Butts12/31/201125 C's Towing Service, Inc.3 426 E. 142nd Street Dolton IL 60419Day: 708-201-9051Night: 312-446-9323 Dexter Johnson9/17/2012Total Trucks which maybe utilized: 13* Do not place these trucks on retainer. 11/2/2011 2 of 2Page 101 of 716 Page 102 of 716 Page 103 of 716 Page 104 of 716 Page 105 of 716 Page 106 of 716 Page 107 of 716 Page 108 of 716 For City Council meeting of November 14, 2011 Item A4 Business of the City by Motion: Change Order No. 3 for Water Utility 1964 Filter For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Utilities Director Kevin Lookis, Water Production Superintendent Subject: Approval of Change Order No. 3 1964 Filter Addition Rehabilitation, Bid 11-39 Date: October 12, 2011 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute Change Order No. 3 in the amount of $25,504 to the agreement with Keno and Sons Construction Company for the 1964 Filter Addition Rehabilitation project. This will increase the total contract from $3,462,839 to $3,488,343. Funding Source: Funding for this work will be from the Water Fund, Account 733048. This account has a budget allocation of $3,895,000 ($2,900,000 in FY 2011 and $995,000 in the proposed FY 2012 Capital Improvement Program). Summary: This contract is for the rehabilitation of the 1964 filters, including the complete removal and replacement of the under-drain system and filter media, as well as the tuckpointing of the masonry walls, removal and replacement of the pre-cast roof slabs, rehabilitation of the structural steel, and removal and replacement of the roofing membrane in the 1964 filter building addition. In April 2011, the contractor, Keno and Sons, began work on this project by replacing the precast concrete roof planks and a portion of the structural steel on the north side of the 1964 Filter Addition, which houses Filters 20, 22 and 24. The City Council was advised in a memo dated April 29, 2011, that the City Manager executed an emergency Change Order No. 1 in the amount of $20,627 for additional structural steel and masonry replacement. Memorandum Page 109 of 716 On July 25, 2011, the City Council approved Change Order No. 2 in the amount of $8,927. This change order included additional structural steel repair as well as repair to the wall tile adjacent to the structural steel located within the north three filters. In September 2011, Keno and Sons began the similar work on the south side of the 1964 Filter Addition, which houses Filters 19, 21 and 23. As they began removing and replacing the precast concrete roof planks and a portion of the structural steel, conditions similar to those on the north side were found. The extent of the required additional work could not be determined until the demolition exposed areas that are normally hidden from view. Items proposed to be included in Change Order No. 3 are as follows: 1. Item 1 – Replacement of three steel I-beam columns These columns located along the west wall of the south structure were determined to be damaged and deteriorated more than anticipated. These columns abut tightly against the masonry wall, and it wasn’t until after sandblasting to remove the existing paint and corroded steel that the true condition of these steel members could be evaluated. The amount required for removal and replacement of these steel members is $10,114. 2. Item 2 – Replacement of nine bearing plates As was the case with the north side, the bearing plates that support the beams that run north and south were recessed in a wall pocket along the south exterior wall and inaccessible for inspection during the design phase. The contract documents indicated that repairs to the bearing plates would be necessary, but it wasn’t until the roof planks and steel beams were removed that a detailed observation of the bearing plates revealed that they had deteriorated beyond reuse. This work will also require additional brick/masonry removal and replacement. The cost to replace the nine bearing plates is $6,609. 3. Item 3 – Replacement of four purlins The “C” shape purlins that run east/west between the beams and support the pre-cast concrete roof panels were removed to be sandblasted and painted and then reinstalled. However, once the purlins were removed it was determined that the top flange, which the roof panels sit on, had deteriorated beyond reuse. The cost to replace these four purlins is $2,669. 4. Item 4 – Repair masonry During demolition, it was determined that due to poor workmanship during the original installation and the extreme environment that the mortar joints are exposed to, that seriously deterioration had occurred and caused the bricks to become unfastened. The cost for these masonry repairs total $6,112. The total cost of Change Order No. 3 is as follows: Page 110 of 716 Item 1 – Replace three columns $10,114 Item 2 – Replace nine bearing plates $ 6,609 Item 3 – Replace four purlins $ 2,669 Item 4 – Repair masonry $ 6,112 Total – Change Order No. 3 $25,504 No contract time extension is associated with this change order. A summary of the total project cost is attached. Copies of the contractor’s proposals to complete this additional work along with memos from CDM supporting these proposals are enclosed. Legislative History City Council approved award of this contract on February 14, 2011 in the amount of $3,433,285. Change Order No. 1 in the amount of $20,627 was approved on April 26, 2011 and amended the total contract amount to $3,453,912. Change Order No. 2 in the amount of $8,927 was approved on July 25, 2011 and amended the contract amount $3,462,839. Attachments: Change Order No. 3 Project Funding Summary CDM Memos Keno and Sons/Subcontractor Proposals Page 111 of 716 Page 112 of 716 Page 113 of 716 Page 114 of 716 Page 115 of 716 Page 116 of 716 Page 117 of 716 Page 118 of 716 Page 119 of 716 Page 120 of 716 Page 121 of 716 Page 122 of 716 Page 123 of 716 Page 124 of 716 Page 125 of 716 Page 126 of 716 Page 127 of 716 Page 128 of 716 Page 129 of 716 Page 130 of 716 Page 131 of 716 Page 132 of 716 For City Council meeting of November 14, 2011 Item A5 Ordinance 100-O-11: City of Evanston 2011 Tax Levy For Introduction To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Martin Lyons, Treasurer Hitesh Desai, Accounting Manager Subject: Ordinance 100-O-11: City of Evanston 2011 Tax Levy Date: November 7, 2011 Recommended Action: Staff requests consideration of Tax Levy Ordinance 100-O-11, which levies the annual property tax for General Fund Operations, IMRF, Police and Fire Pensions. Funding Source: n/a Summary: Each year the City of Evanston must levy a specific dollar amount with Cook County. These property tax levies are used to pay for general operations of the City, IMRF, Police and Fire Pension obligations, Township (Ordinance 102-O-11), and Special Service Area #4 (Ordinance 101-O-11). The County automatically levies amounts related to debt service (as budgeted in the Debt Service and Special Service Area #5 Funds) which is explained in greater detail below. For the 2011 Levy, the General Fund Levy and Special Service Area #4 Levy are budgeted on cash basis. The City has budgeted on a cash basis to reflect true cash inflow. Police and Fire Pension Levies are done in accordance with the recent (03/01/11) actuarial study numbers recommended by Tepfer & Consultants, the newly appointed actuary for both pension funds. Because the Township has not changed its fiscal year, their 2011 levy is still based on their 2011-12 budget as approved by the Township Board. Please note that the levy for general obligation debt service is handled differently than a municipal levy for general operating or pension contribution expense. When a municipality in Cook County issues general obligation debt, the debt maturity schedule is filed with the County after issuance of the bonds, and the County will automatically levy an amount on behalf of the municipality for the amount needed by the City to make the necessary debt payments for both principal and interest. Therefore, the City of Memorandum Page 133 of 716 Evanston does not levy an annual amount for debt service since the County already does so. Rather, the City must approve and file the necessary abatements for any amounts the City does not desire the County to automatically levy. These tax abatements will come before the City Council on December 12, 2011. The table below is a summary of the 2011 levies as listed in the attached General Fund and Pension Tax Levy Ordinance: General Corporate Levy (per FY12 proposed budget) $14,879,274 IMRF Pension Levy (Per FY12 proposed budget) $ 3,059,093 Fire Pension Levy (per FY12 proposed budget) $ 6,244,279 Police Pension Levy (per FY12 proposed budget) $ 8,364,032 Total Levy (excluding debt service) $32,546,678 The total 2010 Levy excluding debt service was $30,452,282, making the increase of $2,094,397 from last year’s levy. Based on the above levy information, staff has provided a sample of tax bills at various amounts. Since market values, multipliers and assessed values have experienced fluctuations over the past three years, providing a tax bill analysis regardless of these issues is the simplest way to communicate the impact of the levy change. The table below assumes 2010 tax levy variables (rate, assessed value and multiplier) and applies the proposed increase to each 2010 billing level. Page 134 of 716 2011 Tax Bill Amount (2010 Levy)City Portion District 202 and 65 Portion All Others 2,500$ 501$ 1,645$ 354$ 5,000$ 1,003$ 3,290$ 708$ 7,500$ 1,504$ 4,934$ 1,061$ 10,000$ 2,006$ 6,579$ 1,415$ 2011 Levy Increases 7.91% 1.50%1.50% 40$ 25$ 5$ 79$ 49$ 11$ 119$ 74$ 16$ 159$ 99$ 21$ 2012 Estimated Tax Bill 2,570$ 541$ 1,669$ 359$ 5,139$ 1,082$ 3,339$ 718$ 7,709$ 1,623$ 5,008$ 1,077$ 10,279$ 2,165$ 6,678$ 1,436$ Total Percentage Increase 2.79% The 2011 City Levy is per the Proposed Budget The 2011 School and All Others assumes a tax cap rate of 1.5% Questions regarding the Tax Levy may be directed to the City Treasurer or Accounting Manager at: Martin Lyons Treasurer 847.866.2936 mlyons@cityofevanston.org Hitesh Desai Accounting Manager 847.866.2934 hdesai@cityofevanston.org ------------------------------------------------------------------------------------ Attachment: Ordinance 100-O-11 Page 135 of 716 11/14/2011 11/28/2011 100-O-11 AN ORDINANCE Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2012 and Ending December 31, 2012 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2012, and ending December 31, 2012, which said Budget document was reviewed at a public hearing and copies of which said Budget document have been continuously available for public inspection at the office of the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston, Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except holidays; and WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2012, there is hereby levied on all real property subject to taxation within the corporate limits of said City of Page 136 of 716 100-O-11 ~2~ Evanston as assessed and equalized for the year 2011 the sum of Thirty-Two Million, Five Hundred Forty-Six Thousand, Six Hundred Seventy-Eight Dollars ($32,546,678.00), being the total of the appropriation legally made plus allowances for collection losses, which are to be collected from the tax levy of the City of Evanston for the year 2011 and all corporate purposes appropriated and specifically referred to in the annual Budget passed by the City Council of the City of Evanston at a regular Council meeting held November 28, 2011. Appropriations are to be collected from the tax levy of the current fiscal year of the City of Evanston, Illinois, for: General Corporate Purposes $14,879,274.00 Illinois Municipal Retirement Fund Pension (IMRF) $3,059,093.00 Firemen’s Pension Fund $6,244,279.00 Police Pension Fund $8,364,032.00 The specific amounts hereby levied for the various purposes and funds are designated by being placed in separate columns under the heading “To Be Raised By Taxation,” and are identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston: A) Fourteen Million, Eight Hundred Seventy-Nine Thousand, Two Hundred Seventy- Four Dollars ($14,879,274.00) for the General Corporate Purposes; B) Three Million, Fifty-Nine Thousand, Ninety-Three Dollars ($3,059,093.00) for the Illinois Municipal Retirement Fund Pension(IMRF); C) Six Million, Two Hundred Forty-Four Thousand, Two Hundred Seventy-Nine Dollars ($6,244,279) for the Fire Pension Fund; and D) Eight Million, Three Hundred Sixty-Four Thousand, Thirty-Two Dollars ($8,364,032.00) for the Police Pension Fund, as outlined in the City of Evanston Tax Levy Filing with Page 137 of 716 100-O-11 ~3~ Cook County FY12 Budget – Tax Levy Year 2011 to be Received in FY12, attached hereto as “Exhibit A” and incorporated herein by reference. SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance 100-O-11 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel Page 138 of 716 100-O-11 ~4~ Exhibit A City of Evanston Tax Ley filing with Cook County FY12 Budget - Tax Levy Year 2011 to be Received in FY2012 Page 139 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied Personal Services 100.1300 City Council 346,175$ 305,372 40,803.09$ Contractual Services 100.1300 City Council 17,734 9,059 8,675 Commodities 100.1300 City Council 4,700 629 4,071 Other Charges 100.1300 City Council 43,618 40,786 2,832 412,227 355,846 56,381 Personal Services 100.1400 City Clerk 157,463 138,903 18,560 Contractual Services 100.1400 City Clerk 19,326 9,872 9,454 Commodities 100.1400 City Clerk 7,147 956 6,191 Other Charges 100.1400 City Clerk 8,025 7,504 521 191,961 157,236 34,725 Personal Services 100.1505 City Manager's Office 737,330 650,422 86,908 Contractual Services 100.1505 City Manager's Office 633 323 310 Commodities 100.1505 City Manager's Office 3,257 436 2,821 Other Charges 100.1505 City Manager's Office 53,259 49,802 3,457 794,479 700,983 93,496 Personal Services 100.1510 Public Information 363,750 320,875 42,875 Contractual Services 100.1510 Public Information 190,424 97,276 93,148 Commodities 100.1510 Public Information 183 24 159 Other Charges 100.1510 Public Information 16,910 15,812 1,098 571,267 433,988 137,279 Personal Services 100.1525 Misc. Business Operations - - - Contractual Services 100.1525 Misc. Business Operations - - - Commodities 100.1525 Misc. Business Operations - - - Other Charges 100.1525 Misc. Business Operations 258,200 241,439 16,761 258,200 241,439 16,761 Personal Services 100.1535 Sustainability Grant 81,747 72,112 9,635 Contractual Services 100.1535 Sustainability Grant - - - Commodities 100.1535 Sustainability Grant 880 118 762 Other Charges 100.1535 Sustainability Grant 2,026 1,894 132 84,653 74,124 10,529 Personal Services 100.1705 Legal Administration 742,234 654,748 87,486 Contractual Services 100.1705 Legal Administration 154,459 78,903 75,556 Commodities 100.1705 Legal Administration 16,162 2,163 13,999 Other Charges 100.1705 Legal Administration 24,846 23,233 1,613 937,701 759,047 178,654 Personal Services 100.1905 Admin. Services General Support 420,621 371,043 49,578 Contractual Services 100.1905 Admin. Services General Support 33,600 17,164 16,436 Commodities 100.1905 Admin. Services General Support 2,100 281 1,819 Other Charges 100.1905 Admin. Services General Support 24,195 22,624 1,571 480,516 411,113 69,403 Personal Services 100.1910 Revenue Division 352,000 310,510 41,490 Contractual Services 100.1910 Revenue Division 452,502 231,155 221,347 Commodities 100.1910 Revenue Division 44,800 5,995 38,805 Other Charges 100.1910 Revenue Division 67,374 63,000 4,374 916,676 610,660 306,016 City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012 Page 140 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012 Personal Services 100.1915 Payroll Division 238,702 210,567 28,135 Contractual Services 100.1915 Payroll Division - - - Commodities 100.1915 Payroll Division 1,248 167 1,081 Other Charges 100.1915 Payroll Division 7,099 6,638 461 247,049 217,372 29,677 Personal Services 100.1920 Accounting Division 622,371 549,013 73,358 Contractual Services 100.1920 Accounting Division 126,271 64,504 61,767 Commodities 100.1920 Accounting Division 1,700 227 1,473 Other Charges 100.1920 Accounting Division 17,304 16,181 1,123 767,646 629,925 137,721 Personal Services 100.1925 Purchasing Division 185,660 163,777 21,883 Contractual Services 100.1925 Purchasing Division 1,100 562 538 Commodities 100.1925 Purchasing Division 3,300 442 2,858 Other Charges 100.1925 Purchasing Division 8,479 7,929 550 198,539 172,709 25,830 - Personal Services 100.1929 Human Resources Division 1,079,685 952,424 127,261 Contractual Services 100.1929 Human Resources Division 412,975 210,963 202,012 Commodities 100.1929 Human Resources Division 22,683 3,035 19,648 Other Charges 100.1929 Human Resources Division 16,447 15,379 1,068 1,531,790 1,181,802 349,988 Personal Services 100.1932 Information Technology 1,413,726 1,247,092 166,634 Contractual Services 100.1932 Information Technology 662,760 338,562 324,198 Commodities 100.1932 Information Technology 123,799 16,565 107,234 Other Charges 100.1932 Information Technology 46,747 43,712 3,035 2,247,032 1,645,932 601,100 Personal Services 100.1940 Misc. Expenditures/Transfers 141,000 124,381 16,619 Contractual Services 100.1940 Misc. Expenditures/Transfers 325,000 166,022 158,978 Commodities 100.1940 Misc. Expenditures/Transfers - - - Other Charges 100.1940 Misc. Expenditures/Transfers - - - 466,000 290,403 175,597 Personal Services 100.1941 Parking Enfcmt. and Ticket Process. 940,311 829,478 110,833 Contractual Services 100.1941 Parking Enfcmt. and Ticket Process.52,282 26,708 25,574 Commodities 100.1941 Parking Enfcmt. and Ticket Process.15,495 2,073 13,422 Other Charges 100.1941 Parking Enfcmt. and Ticket Process. 134,715 125,970 8,745 1,142,803 984,229 158,574 Personal Services 100.1942 School Crossing Guards 370,962 327,237 43,725 Contractual Services 100.1942 School Crossing Guards - - - Commodities 100.1942 School Crossing Guards 833 111 722 Other Charges 100.1942 School Crossing Guards - - - 371,795 327,349 44,446 Personal Services 100.2101 Community Development Admin 175,444 154,765 20,679 Contractual Services 100.2101 Community Development Admin 820 419 401 Commodities 100.2101 Community Development Admin 909 122 787 Other Charges 100.2101 Community Development Admin 27,842 26,035 1,807 205,015 181,340 23,675 Page 141 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012 Personal Services 100.2105 Planning and Zoning 779,673 687,774 91,899 Contractual Services 100.2105 Planning and Zoning 9,278 4,740 4,538 Commodities 100.2105 Planning and Zoning 1,900 254 1,646 Other Charges 100.2105 Planning and Zoning 22,310 20,862 1,448 813,161 713,630 99,531 Personal Services 100.2115 Housing Code Compliance 573,795 506,163 67,632 Contractual Services 100.2115 Housing Code Compliance 24,330 12,429 11,901 Commodities 100.2115 Housing Code Compliance 3,600 482 3,118 Other Charges 100.2115 Housing Code Compliance 32,990 30,848 2,142 634,715 549,922 84,793 Personal Services 100.2120 Housing Rehabilitation 141,408 124,740 16,668 Contractual Services 100.2120 Housing Rehabilitation 1,500 766 734 Commodities 100.2120 Housing Rehabilitation 1,300 174 1,126 Other Charges 100.2120 Housing Rehabilitation 5,231 4,891 340 149,439 130,572 18,867 Personal Services 100.2126 Building Inspection Services 878,150 774,644 103,506 Contractual Services 100.2126 Building Inspection Services 127,850 65,310 62,540 Commodities 100.2126 Building Inspection Services 3,750 502 3,248 Other Charges 100.2126 Building Inspection Services 40,468 37,841 2,627 1,050,218 878,297 171,921 Personal Services 100.2127 Community Intervention 85,143 75,107 10,036 Contractual Services 100.2127 Community Intervention 100 51 49 Commodities 100.2127 Community Intervention 240 32 208 Other Charges 100.2127 Community Intervention 2,695 2,520 175 88,178 77,711 10,467 Personal Services 100.2128 Homeless Services - - - Contractual Services 100.2128 Homeless Services 106,600 54,455 52,145 Commodities 100.2128 Homeless Services - - - Other Charges 100.2128 Homeless Services - - - 106,600 54,455 52,145 Personal Services 100.2135 Economic Development 107,066 94,446 12,620 Contractual Services 100.2135 Economic Development 500 255 245 Commodities 100.2135 Economic Development 200 27 173 Other Charges 100.2135 Economic Development 2,800 2,618 182 110,566 97,347 13,219 Personal Services 100.2205 Police Administration 989,607 872,964 116,643 Contractual Services 100.2205 Police Administration 75,013 38,319 36,694 Commodities 100.2205 Police Administration 38,533 5,156 33,377 Other Charges 100.2205 Police Administration 44,654 41,755 2,899 1,147,807 958,194 189,613 Personal Services 100.2210 Patrol Operations 11,315,397 9,981,669 1,333,728 Contractual Services 100.2210 Patrol Operations - - - Commodities 100.2210 Patrol Operations 34,666 4,639 30,027 Other Charges 100.2210 Patrol Operations 436,323 407,999 28,324 11,786,386 10,394,307 1,392,079 Page 142 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012 Personal Services 100.2215 Criminal Investigations 1,764,127 1,556,192 207,935 Contractual Services 100.2215 Criminal Investigations - - - Commodities 100.2215 Criminal Investigations 5,200 696 4,504 Other Charges 100.2215 Criminal Investigations 69,617 65,098 4,519 1,838,944 1,621,986 216,958 Personal Services 100.2225 Police Social Service Bureau 333,760 294,420 39,340 Contractual Services 100.2225 Police Social Service Bureau - - - Commodities 100.2225 Police Social Service Bureau - - - Other Charges 100.2225 Police Social Service Bureau 85,703 80,140 5,563 419,463 374,560 44,903 Personal Services 100.2230 Juvenile Bureau 1,104,739 974,525 130,214 Contractual Services 100.2230 Juvenile Bureau - - - Commodities 100.2230 Juvenile Bureau - - - Other Charges 100.2230 Juvenile Bureau 29,283 27,382 1,901 1,134,022 1,001,907 132,115 Personal Services 100.2235 School Community Liason Bureau 279,716 246,746 32,970 Contractual Services 100.2235 School Community Liason Bureau - - - Commodities 100.2235 School Community Liason Bureau - - - Other Charges 100.2235 School Community Liason Bureau 19,554 18,285 1,269 299,270 265,031 34,239 Personal Services 100.2240 Records Bureau 530,589 468,049 62,540 Contractual Services 100.2240 Records Bureau - - - Commodities 100.2240 Records Bureau 21,500 2,877 18,623 Other Charges 100.2240 Records Bureau 24,568 22,973 1,595 576,657 493,899 82,758 Personal Services 100.2245 Communications Bureau 1,237,371 1,091,524 145,847 Contractual Services 100.2245 Communications Bureau 22,000 11,238 10,762 Commodities 100.2245 Communications Bureau 400 54 346 Other Charges 100.2245 Communications Bureau 25,964 24,279 1,685 1,285,735 1,127,095 158,640 Personal Services 100.2250 Service Desk Bureau 1,514,044 1,335,586 178,458 Contractual Services 100.2250 Service Desk Bureau 3,040 1,553 1,487 Commodities 100.2250 Service Desk Bureau 2,999 401 2,598 Other Charges 100.2250 Service Desk Bureau 27,515 25,729 1,786 1,547,598 1,363,269 184,329 Personal Services 100.2251 311 Center 446,404 393,787 52,617 Contractual Services 100.2251 311 Center 100,000 51,084 48,916 Commodities 100.2251 311 Center - - - Other Charges 100.2251 311 Center 9,644 9,018 626 556,048 453,889 102,159 Personal Services 100.2255 Office of Professional Standards 329,313 290,497 38,816 Contractual Services 100.2255 Office of Professional Standards - - - Commodities 100.2255 Office of Professional Standards - - - Other Charges 100.2255 Office of Professional Standards 8,589 8,031 558 337,902 298,529 39,373 Page 143 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012 Personal Services 100.2260 Office of Administration 195,547 172,498 23,049 Contractual Services 100.2260 Office of Administration - - - Commodities 100.2260 Office of Administration 22,000 2,944 19,056 Other Charges 100.2260 Office of Administration 71,741 67,084 4,657 289,288 242,526 46,762 Personal Services 100.2265 Neighborhood Enforcement 1,493,495 1,317,459 176,036 Contractual Services 100.2265 Neighborhood Enforcement - - - Commodities 100.2265 Neighborhood Enforcement - - - Other Charges 100.2265 Neighborhood Enforcement 71,121 66,504 4,617 1,564,616 1,383,963 180,653 Personal Services 100.2270 Traffic Bureau 825,537 728,232 97,305 Contractual Services 100.2270 Traffic Bureau - - - Commodities 100.2270 Traffic Bureau 4,500 602 3,898 Other Charges 100.2270 Traffic Bureau 47,220 44,155 3,065 877,257 772,989 104,268 Personal Services 100.2275 Community Strategic Bureau 89,383 78,848 10,535 Contractual Services 100.2275 Community Strategic Bureau - - - Commodities 100.2275 Community Strategic Bureau - - - Other Charges 100.2275 Community Strategic Bureau 25,057 23,430 1,627 114,440 102,278 12,162 Personal Services 100.2280 Animal Control Bureau 194,435 171,517 22,918 Contractual Services 100.2280 Animal Control Bureau 1,083 553 530 Commodities 100.2280 Animal Control Bureau 5,500 736 4,764 Other Charges 100.2280 Animal Control Bureau 10,574 9,888 686 211,592 182,694 28,898 Personal Services 100.2285 Problem Solving Team 754,993 666,003 88,990 Contractual Services 100.2285 Problem Solving Team 2,700 1,379 1,321 Commodities 100.2285 Problem Solving Team 1,000 134 866 Other Charges 100.2285 Problem Solving Team 39,639 37,066 2,573 798,332 704,582 93,750 Personal Services 100.2305 Fire Management & Support 422,777 372,945 49,832 Contractual Services 100.2305 Fire Management & Support 60,477 30,894 29,583 Commodities 100.2305 Fire Management & Support 148,400 19,857 128,543 Other Charges 100.2305 Fire Management & Support 58,311 54,526 3,785 689,965 478,221 211,744 Personal Services 100.2310 Fire Prevention 487,286 429,850 57,436 Contractual Services 100.2310 Fire Prevention 9,600 4,904 4,696 Commodities 100.2310 Fire Prevention 4,000 535 3,465 Other Charges 100.2310 Fire Prevention 13,835 12,937 898 514,721 448,227 66,494 Personal Services 100.2315 Fire Suppression 11,463,930 10,112,695 1,351,235 Contractual Services 100.2315 Fire Suppression 33,465 17,095 16,370 Commodities 100.2315 Fire Suppression 64,900 8,684 56,216 Other Charges 100.2315 Fire Suppression 720,734 673,947 46,787 12,283,029 10,812,421 1,470,608 Page 144 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012 Personal Services 100.2320 Emergency Preparedness - - - Contractual Services 100.2320 Emergency Preparedness 2,500 1,277 1,223 Commodities 100.2320 Emergency Preparedness 3,000 401 2,599 Other Charges 100.2320 Emergency Preparedness 7,604 7,110 - 13,104 8,789 3,821 Personal Services 100.2407 Health Services Administration 269,839 238,034 31,805 Contractual Services 100.2407 Health Services Administration 1,475 753 722 Commodities 100.2407 Health Services Administration 1,542 206 1,336 Other Charges 100.2407 Health Services Administration 10,983 10,270 713 283,839 249,263 34,576 Personal Services 100.2425 Dental Services 205,353 181,148 24,205 Contractual Services 100.2425 Dental Services 1,500 766 734 Commodities 100.2425 Dental Services 7,750 1,037 6,713 Other Charges 100.2425 Dental Services 3,099 2,898 201 217,702 185,849 31,853 Personal Services 100.2435 Food & Environmental Health 591,184 521,502 69,682 Contractual Services 100.2435 Food & Environmental Health 221,157 112,975 108,182 Commodities 100.2435 Food & Environmental Health 18,450 2,469 15,981 Other Charges 100.2435 Food & Environmental Health 38,177 35,699 2,478 868,968 672,645 196,323 Personal Services 100.2440 Vital Records 120,387 106,197 14,190 Contractual Services 100.2440 Vital Records 400 204 196 Commodities 100.2440 Vital Records 5,000 669 4,331 Other Charges 100.2440 Vital Records 2,595 2,427 168 128,382 109,497 18,885 Personal Services 100.2455 Community Health Program 182,314 160,825 21,489 Contractual Services 100.2455 Community Health Program 30,103 15,378 14,725 Commodities 100.2455 Community Health Program 2,000 268 1,732 Other Charges 100.2455 Community Health Program 22,706 21,232 1,474 237,123 197,702 39,421 Personal Services 100.2460 Community Purchased Services - - - Contractual Services 100.2460 Community Purchased Services 500,380 255,613 244,767 Commodities 100.2460 Community Purchased Services - - - Other Charges 100.2460 Community Purchased Services - - - 500,380 255,613 244,767 Personal Services 100.2605 Director of Public Works 221,881 195,728 26,153 Contractual Services 100.2605 Director of Public Works 25,191 12,868 12,323 Commodities 100.2605 Director of Public Works 1,000 134 866 Other Charges 100.2605 Director of Public Works 9,016 8,431 585 257,088 217,161 39,927 Personal Services 100.2610 Municipal Service Center 138,208 121,918 16,290 Contractual Services 100.2610 Municipal Service Center 77,498 39,589 37,909 Commodities 100.2610 Municipal Service Center 198,100 26,507 171,593 Other Charges 100.2610 Municipal Service Center 10,559 9,874 685 424,365 197,887 226,478 Page 145 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012 Personal Services 100.2620 EDOT Administration 175,073 154,437 20,636 Contractual Services 100.2620 EDOT Administration - - - Commodities 100.2620 EDOT Administration - - - Other Charges 100.2620 EDOT Administration 5,066 4,737 329 180,139 159,175 20,964 Personal Services 100.2625 City Engineer 706,467 623,197 83,270 Contractual Services 100.2625 City Engineer 4,000 2,043 1,957 Commodities 100.2625 City Engineer 3,583 479 3,104 Other Charges 100.2625 City Engineer 43,903 41,053 2,850 757,953 666,773 91,180 Personal Services 100.2630 Traffic Engineering 488,289 430,735 57,554 Contractual Services 100.2630 Traffic Engineering 9,800 5,006 4,794 Commodities 100.2630 Traffic Engineering 3,900 522 3,378 Other Charges 100.2630 Traffic Engineering 24,130 22,564 1,566 526,119 458,827 67,292 Personal Services 100.2640 Traffic Signals & Street Light Maint. 395,840 349,183 46,657 Contractual Services 100.2640 Traffic Signals & Street Light Maint.200 102 98 Commodities 100.2640 Traffic Signals & Street Light Maint. 392,600 52,533 340,067 Other Charges 100.2640 Traffic Signals & Street Light Maint.73,307 68,548 4,759 861,947 470,366 391,581 Personal Services 100.2665 Streets & Sanitation Admin.1,164,261 1,027,031 137,230 Contractual Services 100.2665 Streets & Sanitation Admin.31,200 15,938 15,262 Commodities 100.2665 Streets & Sanitation Admin.5,533 740 4,793 Other Charges 100.2665 Streets & Sanitation Admin.50,526 47,246 3,280 1,251,520 1,090,956 160,564 Personal Services 100.2670 Street & Alley Maintenance 1,682,438 1,484,132 198,306 Contractual Services 100.2670 Street & Alley Maintenance 130,200 66,511 63,689 Commodities 100.2670 Street & Alley Maintenance 187,300 25,062 162,238 Other Charges 100.2670 Street & Alley Maintenance 551,615 515,806 35,809 2,551,553 2,091,511 460,042 Personal Services 100.2675 Street Cleaning 364,737 321,746 42,991 Contractual Services 100.2675 Street Cleaning - - - Commodities 100.2675 Street Cleaning - - - Other Charges 100.2675 Street Cleaning 263,633 246,519 17,114 628,370 568,265 60,105 Personal Services 100.2680 Snow & Ice Removal 296,048 261,153 34,895 Contractual Services 100.2680 Snow & Ice Removal 60,000 30,650 29,350 Commodities 100.2680 Snow & Ice Removal 303,300 40,584 262,716 Other Charges 100.2680 Snow & Ice Removal 38,190 35,711 2,479 697,538 368,098 329,440 Personal Services 100.2805 Children's Services 650,405 573,743 76,662 Contractual Services 100.2805 Children's Services - - - Commodities 100.2805 Children's Services 79,500 10,638 68,862 Other Charges 100.2805 Children's Services 13,333 12,467 866 743,238 596,848 146,390 Page 146 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012 Personal Services 100.2806 Adult Services 944,641 833,298 111,343 Contractual Services 100.2806 Adult Services 100,800 51,492 49,308 Commodities 100.2806 Adult Services 263,000 35,191 227,809 Other Charges 100.2806 Adult Services 19,414 18,154 1,260 1,327,855 938,135 389,720 Personal Services 100.2808 Neighborhood Services 174,428 153,868 20,560 Contractual Services 100.2808 Neighborhood Services 3,000 1,533 1,467 Commodities 100.2808 Neighborhood Services 10,280 1,376 8,904 Other Charges 100.2808 Neighborhood Services 3,285 3,072 213 190,993 159,848 31,145 Personal Services 100.2820 Circulation 533,136 470,296 62,840 Contractual Services 100.2820 Circulation - - - Commodities 100.2820 Circulation 4,600 616 3,984 Other Charges 100.2820 Circulation 11,516 10,768 748 549,252 481,680 67,572 Personal Services 100.2835 Technical Services 325,368 287,017 38,351 Contractual Services 100.2835 Technical Services 103,545 52,895 50,650 Commodities 100.2835 Technical Services 10,000 1,338 8,662 Other Charges 100.2835 Technical Services 7,456 6,972 484 446,369 348,222 98,147 Personal Services 100.2840 Library Maintenance 236,064 208,240 27,824 Contractual Services 100.2840 Library Maintenance 177,080 90,459 86,621 Commodities 100.2840 Library Maintenance 53,500 7,159 46,341 Other Charges 100.2840 Library Maintenance 8,774 8,204 570 475,418 314,062 161,356 Personal Services 100.2845 Library Administration 433,350 382,272 51,078 Contractual Services 100.2845 Library Administration 14,468 7,391 7,077 Commodities 100.2845 Library Administration 6,718 899 5,819 Other Charges 100.2845 Library Administration 25,308 23,665 1,643 479,844 414,227 65,617 Personal Services 100.3005 Recreation Management 338,330 298,452 39,878 Contractual Services 100.3005 Recreation Management 710 363 347 Commodities 100.3005 Recreation Management 2,666 357 2,309 Other Charges 100.3005 Recreation Management 23,177 21,672 1,505 364,883 320,843 44,040 Personal Services 100.3010 Recreation Business & Fiscal Mgmt. 247,414 218,252 29,162 Contractual Services 100.3010 Recreation Business & Fiscal Mgmt.82,460 42,124 40,336 Commodities 100.3010 Recreation Business & Fiscal Mgmt.8,583 1,148 7,435 Other Charges 100.3010 Recreation Business & Fiscal Mgmt.6,944 6,493 451 345,401 268,017 77,384 Personal Services 100.3015 Communication & Marketing Serv. 102,898 90,770 12,128 Contractual Services 100.3015 Communication & Marketing Serv.64,325 32,860 31,465 Commodities 100.3015 Communication & Marketing Serv.83 11 72 Other Charges 100.3015 Communication & Marketing Serv.23,735 22,194 1,541 191,041 145,834 45,207 Page 147 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012 Personal Services 100.3020 Recreation General Support 272,140 240,063 32,077 Contractual Services 100.3020 Recreation General Support 710 363 347 Commodities 100.3020 Recreation General Support 9,750 1,305 8,445 Other Charges 100.3020 Recreation General Support 83,002 77,614 5,388 365,602 319,344 46,258 Personal Services 100.3025 Park Utilities - - - Contractual Services 100.3025 Park Utilities - - - Commodities 100.3025 Park Utilities 89,500 11,976 77,524 Other Charges 100.3025 Park Utilities - - - 89,500 11,976 77,524 Personal Services 100.3030 Crown Community Center 648,678 572,219 76,459 Contractual Services 100.3030 Crown Community Center 6,506 3,324 3,182 Commodities 100.3030 Crown Community Center 83,449 11,166 72,283 Other Charges 100.3030 Crown Community Center 19,836 18,548 1,288 758,469 605,257 153,212 Personal Services 100.3035 Chandler Community Center 633,644 558,957 74,687 Contractual Services 100.3035 Chandler Community Center 9,252 4,726 4,526 Commodities 100.3035 Chandler Community Center 57,756 7,728 50,028 Other Charges 100.3035 Chandler Community Center 42,233 39,491 2,742 742,885 610,903 131,982 Personal Services 100.3040 Fleetwood Jourdain Center 599,920 529,208 70,712 Contractual Services 100.3040 Fleetwood Jourdain Center 19,377 9,898 9,479 Commodities 100.3040 Fleetwood Jourdain Center 121,489 16,256 105,233 Other Charges 100.3040 Fleetwood Jourdain Center 32,089 30,006 2,083 772,875 585,369 187,506 Personal Services 100.3045 Fleetwood Jourdain Theater 79,177 69,845 9,332 Contractual Services 100.3045 Fleetwood Jourdain Theater 20,000 10,217 9,783 Commodities 100.3045 Fleetwood Jourdain Theater 5,850 783 5,067 Other Charges 100.3045 Fleetwood Jourdain Theater 11,647 10,891 756 116,674 91,735 24,939 Personal Services 100.3050 Recreation Outreach Program 89,792 79,208 10,584 Contractual Services 100.3050 Recreation Outreach Program 9,050 4,623 4,427 Commodities 100.3050 Recreation Outreach Program 107,900 14,438 93,462 Other Charges 100.3050 Recreation Outreach Program 6,700 6,265 435 213,442 104,534 108,908 Personal Services 100.3055 Levy Center 703,367 620,462 82,905 Contractual Services 100.3055 Levy Center 26,703 13,641 13,062 Commodities 100.3055 Levy Center 152,464 20,401 132,063 Other Charges 100.3055 Levy Center 28,248 26,414 1,834 910,782 680,918 229,864 Personal Services 100.3065 Church Street Boat Ramp 23,683 20,892 2,791 Contractual Services 100.3065 Church Street Boat Ramp - - - Commodities 100.3065 Church Street Boat Ramp 30,900 4,135 26,765 Other Charges 100.3065 Church Street Boat Ramp 100 94 6 54,683 25,120 29,563 Page 148 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012 Personal Services 100.3075 Boat Storage Facility 10,442 9,211 1,231 Contractual Services 100.3075 Boat Storage Facility - - - Commodities 100.3075 Boat Storage Facility 1,200 161 1,039 Other Charges 100.3075 Boat Storage Facility 700 655 45 12,342 10,026 2,316 Personal Services 100.3080 Beaches 411,094 362,639 48,455 Contractual Services 100.3080 Beaches 6,289 3,213 3,076 Commodities 100.3080 Beaches 20,365 2,725 17,640 Other Charges 100.3080 Beaches 48,771 45,605 3,166 486,519 414,182 72,337 Personal Services 100.3085 Recreation Facility Maintenance 560,336 494,290 66,046 Contractual Services 100.3085 Recreation Facility Maintenance 1,600 817 783 Commodities 100.3085 Recreation Facility Maintenance 63,063 8,438 54,625 Other Charges 100.3085 Recreation Facility Maintenance 116,976 109,382 7,594 741,975 612,928 129,047 Personal Services 100.3095 Robert Crown Ice Rink 735,789 649,063 86,726 Contractual Services 100.3095 Robert Crown Ice Rink 50,116 25,601 24,515 Commodities 100.3095 Robert Crown Ice Rink 238,577 31,923 206,654 Other Charges 100.3095 Robert Crown Ice Rink 92,986 86,950 6,036 1,117,468 793,537 323,931 Personal Services 100.3100 Sports Leagues 44,297 39,076 5,221 Contractual Services 100.3100 Sports Leagues - - - Commodities 100.3100 Sports Leagues 6,500 870 5,630 Other Charges 100.3100 Sports Leagues 814 761 53 51,611 40,707 10,904 Personal Services 100.3105 Aquatic Camp 85,905 75,780 10,125 Contractual Services 100.3105 Aquatic Camp - - - Commodities 100.3105 Aquatic Camp 11,450 1,532 9,918 Other Charges 100.3105 Aquatic Camp 300 281 19 97,655 77,592 20,063 Personal Services 100.3110 Tennis 108,957 96,114 12,843 Contractual Services 100.3110 Tennis 250 128 122 Commodities 100.3110 Tennis 914 122 792 Other Charges 100.3110 Tennis 3,833 3,584 249 113,954 99,949 14,005 Personal Services 100.3130 Special Recreation Programs 352,608 311,047 41,561 Contractual Services 100.3130 Special Recreation Programs 650 332 318 Commodities 100.3130 Special Recreation Programs 11,322 1,515 9,807 Other Charges 100.3130 Special Recreation Programs 24,430 22,844 1,586 389,010 335,738 53,272 Personal Services 100.3140 Bus Program 62,102 54,782 7,320 Contractual Services 100.3140 Bus Program 280 143 137 Commodities 100.3140 Bus Program - - - Other Charges 100.3140 Bus Program 476 445 31 62,858 55,370 7,488 Page 149 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012 Personal Services 100.3150 Park Service Unit 93,433 82,420 11,013 Contractual Services 100.3150 Park Service Unit 650 332 318 Commodities 100.3150 Park Service Unit 1,000 134 866 Other Charges 100.3150 Park Service Unit 2,071 1,937 134 97,154 84,823 12,331 Personal Services 100.3155 Youth Golf Program 19,250 16,981 2,269 Contractual Services 100.3155 Youth Golf Program 250 128 122 Commodities 100.3155 Youth Golf Program 900 120 780 Other Charges 100.3155 Youth Golf Program 100 94 6 20,500 17,323 3,177 Personal Services 100.3205 Community Services 366,635 323,420 43,215 Contractual Services 100.3205 Community Services 165,960 84,778 81,182 Commodities 100.3205 Community Services 7,698 1,030 6,668 Other Charges 100.3205 Community Services 26,894 25,148 1,746 567,187 434,377 132,810 Personal Services 100.3210 Commission on Aging 104,528 92,207 12,321 Contractual Services 100.3210 Commission on Aging - - - Commodities 100.3210 Commission on Aging 1,150 154 996 Other Charges 100.3210 Commission on Aging 6,950 6,499 451 112,628 98,860 13,768 Personal Services 100.3215 Youth Engagement Division 88,366 77,950 10,416 Contractual Services 100.3215 Youth Engagement Division 2,908 1,486 1,422 Commodities 100.3215 Youth Engagement Division 1,325 177 1,148 Other Charges 100.3215 Youth Engagement Division 8,572 8,016 556 101,171 87,629 13,542 Personal Services 100.3505 Parks & Forestry General Support 456,468 402,665 53,803 Contractual Services 100.3505 Parks & Forestry General Support 9,000 4,598 4,402 Commodities 100.3505 Parks & Forestry General Support 1,200 161 1,039 Other Charges 100.3505 Parks & Forestry General Support 13,247 12,387 860 479,915 419,810 60,105 Personal Services 100.3510 Horticultural Maintenance 1,086,205 958,176 128,029 Contractual Services 100.3510 Horticultural Maintenance 140,000 71,517 68,483 Commodities 100.3510 Horticultural Maintenance 85,380 11,424 73,956 Other Charges 100.3510 Horticultural Maintenance 183,031 171,149 11,882 1,494,616 1,212,267 282,349 Personal Services 100.3515 Parkway Tree Maintenance 687,276 606,268 81,008 Contractual Services 100.3515 Parkway Tree Maintenance - - - Commodities 100.3515 Parkway Tree Maintenance 10,700 1,432 9,268 Other Charges 100.3515 Parkway Tree Maintenance 186,486 174,380 12,106 884,462 782,080 102,382 Personal Services 100.3520 Dutch Elm Disease Control 618,556 545,648 72,908 Contractual Services 100.3520 Dutch Elm Disease Control 12,000 6,130 5,870 Commodities 100.3520 Dutch Elm Disease Control 7,000 937 6,063 Other Charges 100.3520 Dutch Elm Disease Control 141,740 132,539 9,201 779,296 685,253 94,043 Page 150 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012 Personal Services 100.3525 Tree Planning 190,113 167,705 22,408 Contractual Services 100.3525 Tree Planning - - - Commodities 100.3525 Tree Planning 80,950 10,832 70,118 Other Charges 100.3525 Tree Planning 55,235 51,649 3,586 326,298 230,186 96,112 Personal Services 100.3530 Private Elm Tree Insurance - - - Contractual Services 100.3530 Private Elm Tree Insurance 20,000 10,217 9,783 Commodities 100.3530 Private Elm Tree Insurance - - - Other Charges 100.3530 Private Elm Tree Insurance - - - 20,000 10,217 9,783 Personal Services 100.3535 Dutch Elm Inoculation Program - - - Contractual Services 100.3535 Dutch Elm Inoculation Program 246,000 125,666 120,334 Commodities 100.3535 Dutch Elm Inoculation Program - - - Other Charges 100.3535 Dutch Elm Inoculation Program - - - 246,000 125,666 120,334 Personal Services 100.3605 Ecology Center 225,800 199,185 26,615 Contractual Services 100.3605 Ecology Center 5,205 2,659 2,546 Commodities 100.3605 Ecology Center 26,609 3,560 23,049 Other Charges 100.3605 Ecology Center 30,420 28,445 1,975 288,034 233,850 54,184 Personal Services 100.3610 Eco Quest Day Camp 83,967 74,070 9,897 Contractual Services 100.3610 Eco Quest Day Camp 1,600 817 783 Commodities 100.3610 Eco Quest Day Camp 10,700 1,432 9,268 Other Charges 100.3610 Eco Quest Day Camp 22,600 21,133 1,467 118,867 97,452 21,415 Personal Services 100.3700 Arts Council 4,138 3,650 488 Contractual Services 100.3700 Arts Council 13,084 6,684 6,400 Commodities 100.3700 Arts Council 816 109 707 Other Charges 100.3700 Arts Council 5,000 4,675 325 23,038 15,119 7,919 Personal Services 100.3710 Noyes Cultural Art Center 163,456 144,190 19,266 Contractual Services 100.3710 Noyes Cultural Art Center 8,021 4,097 3,924 Commodities 100.3710 Noyes Cultural Art Center 63,061 8,438 54,623 Other Charges 100.3710 Noyes Cultural Art Center 1,644 1,537 107 236,182 158,262 77,920 Personal Services 100.3720 Cultural Arts Programs 423,338 373,440 49,898 Contractual Services 100.3720 Cultural Arts Programs 137,763 70,374 67,389 Commodities 100.3720 Cultural Arts Programs 21,016 2,812 18,204 Other Charges 100.3720 Cultural Arts Programs 21,576 20,175 1,401 603,693 466,802 136,891 Personal Services 100.3805 Facilities Administration 196,599 173,426 23,173 Contractual Services 100.3805 Facilities Administration 8,369 4,275 4,094 Commodities 100.3805 Facilities Administration 1,666 223 1,443 Other Charges 100.3805 Facilities Administration 5,269 4,927 342 211,903 182,851 29,052 Page 151 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2011 to be Received in FY2012 Personal Services 100.3806 Civic Center Services 144,926 127,844 17,082 Contractual Services 100.3806 Civic Center Services 126,957 64,854 62,103 Commodities 100.3806 Civic Center Services 84,166 11,262 72,904 Other Charges 100.3806 Civic Center Services 2,903 2,715 188 358,952 206,675 152,277 Personal Services 100.3807 Construction & Repairs 1,556,485 1,373,025 183,460 Contractual Services 100.3807 Construction & Repairs 76,232 38,942 37,290 Commodities 100.3807 Construction & Repairs 84,600 11,320 73,280 Other Charges 100.3807 Construction & Repairs 100,891 94,342 6,549 1,818,208 1,517,628 300,580$ Personal Services N/A Total General Fund 69,626,689 61,419,904 8,206,785 Contractual Services N/A Total General Fund 5,794,196 2,959,889 2,834,307 Commodities N/A Total General Fund 3,688,158 493,502 3,194,656 Other Charges N/A Total General Fund 5,329,047 4,983,107 345,940 84,438,090$ 69,856,401$ 14,581,689$ Collection Losses 297,585 Total General Corporate Purpose Tax Levy 14,879,274$ Page 152 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied Illinois Municipal Retirement Fund 100.1300 City Council 8,293$ -$ 8,293$ Illinois Municipal Retirement Fund 100.1400 City Clerk 14,684$ - 14,684$ Illinois Municipal Retirement Fund 100.1505 City Manager's Office 71,052$ - 71,052$ Illinois Municipal Retirement Fund 100.1510 Public Information 33,518$ - 33,518$ Illinois Municipal Retirement Fund 100.1535 Sustainability Grant 8,713$ - 8,713$ Illinois Municipal Retirement Fund 100.1705 Legal Administration 67,571$ - 67,571$ Illinois Municipal Retirement Fund 100.1905 Admin. Services General Support 40,314$ - 40,314$ Illinois Municipal Retirement Fund 100.1910 Revenue Division 30,302$ - 30,302$ Illinois Municipal Retirement Fund 100.1915 Payroll Division 23,713$ - 23,713$ Illinois Municipal Retirement Fund 100.1920 Accounting Division 58,063$ - 58,063$ Illinois Municipal Retirement Fund 100.1925 Purchasing Division 19,261$ - 19,261$ Illinois Municipal Retirement Fund 100.1929 Human Resources Division 41,475$ - 41,475$ Illinois Municipal Retirement Fund 100.1932 Information Technology 135,212$ - 135,212$ Illinois Municipal Retirement Fund 100.1941 Parking Enfcmt. and Ticket Process. 81,721$ - 81,721$ Illinois Municipal Retirement Fund 100.2101 Community Development Admin 16,436$ - 16,436$ Illinois Municipal Retirement Fund 100.2105 Planning and Zoning 71,062$ - 71,062$ Illinois Municipal Retirement Fund 100.2115 Housing Code Compliance 50,942$ - 50,942$ Illinois Municipal Retirement Fund 100.2120 Housing Rehabilitation 12,022$ - 12,022$ Illinois Municipal Retirement Fund 100.2126 Building Inspection Services 78,484$ - 78,484$ Illinois Municipal Retirement Fund 100.2127 Community Intervention 8,579$ - 8,579$ Illinois Municipal Retirement Fund 100.2135 Economic Development 9,547$ - 9,547$ Illinois Municipal Retirement Fund 100.2205 Police Administration 8,626$ - 8,626$ Illinois Municipal Retirement Fund 100.2225 Police Social Service Bureau 29,912$ - 29,912$ Illinois Municipal Retirement Fund 100.2240 Records Bureau 46,674$ - 46,674$ Illinois Municipal Retirement Fund 100.2245 Communications Bureau 111,636$ 111,636$ Illinois Municipal Retirement Fund 100.2250 Service Desk Bureau 121,400$ - 121,400$ Illinois Municipal Retirement Fund 100.2251 311 Center 41,437$ - 41,437$ Illinois Municipal Retirement Fund 100.2255 Office of Professional Standards 6,662$ - 6,662$ Illinois Municipal Retirement Fund 100.2260 Office of Administration 16,517$ - 16,517$ Illinois Municipal Retirement Fund 100.2270 Traffic Bureau -$ - -$ Illinois Municipal Retirement Fund 100.2275 Community Strategic Bureau 7,977$ - 7,977$ Illinois Municipal Retirement Fund 100.2280 Animal Control Bureau 18,375$ - 18,375$ Illinois Municipal Retirement Fund 100.2305 Fire Management & Support 13,549$ - 13,549$ FY 2012 General Fund Budget for Illinois Municipal Retirement Fund City of Evanston Tax Levy Filing with Cook County Page 153 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied FY 2012 General Fund Budget for Illinois Municipal Retirement Fund City of Evanston Tax Levy Filing with Cook County Illinois Municipal Retirement Fund 100.2310 Fire Prevention 8,319$ 8,319$ Illinois Municipal Retirement Fund 100.2407 Health Services Administration 21,856$ - 21,856$ Illinois Municipal Retirement Fund 100.2425 Dental Services 9,883$ - 9,883$ Illinois Municipal Retirement Fund 100.2435 Food & Environmental Health 53,707$ - 53,707$ Illinois Municipal Retirement Fund 100.2440 Vital Records 10,729$ - 10,729$ Illinois Municipal Retirement Fund 100.2455 Community Health Program 15,935$ - 15,935$ Illinois Municipal Retirement Fund 100.2605 Director of Public Works 21,759$ - 21,759$ Illinois Municipal Retirement Fund 100.2610 Municipal Service Center 13,030$ - 13,030$ Illinois Municipal Retirement Fund 100.2620 EDOT Administration 15,290$ - 15,290$ Illinois Municipal Retirement Fund 100.2625 City Engineer 63,964$ - 63,964$ Illinois Municipal Retirement Fund 100.2630 Traffic Engineering 46,136$ - 46,136$ Illinois Municipal Retirement Fund 100.2640 Traffic Signals & Street Light Maint. 31,780$ - 31,780$ Illinois Municipal Retirement Fund 100.2665 Streets & Sanitation Admin.53,999$ - 53,999$ Illinois Municipal Retirement Fund 100.2670 Street & Alley Maintenance 142,487$ - 142,487$ Illinois Municipal Retirement Fund 100.2675 Street Cleaning 26,847$ - 26,847$ Illinois Municipal Retirement Fund 100.2805 Children's Services 57,309$ - 57,309$ Illinois Municipal Retirement Fund 100.2806 Adult Services 83,470$ - 83,470$ Illinois Municipal Retirement Fund 100.2808 Neighborhood Services 14,118$ - 14,118$ Illinois Municipal Retirement Fund 100.2820 Circulation 49,491$ - 49,491$ Illinois Municipal Retirement Fund 100.2835 Technical Services 32,050$ - 32,050$ Illinois Municipal Retirement Fund 100.2840 Library Maintenance 20,174$ - 20,174$ Illinois Municipal Retirement Fund 100.2845 Library Administration 40,018$ - 40,018$ Illinois Municipal Retirement Fund 100.3005 Recreation Management 31,222$ - 31,222$ Illinois Municipal Retirement Fund 100.3010 Recreation Business & Fiscal Mgmt. 22,401$ - 22,401$ Illinois Municipal Retirement Fund 100.3015 Communication & Marketing Serv.9,278$ - 9,278$ Illinois Municipal Retirement Fund 100.3020 Recreation General Support 14,834$ - 14,834$ Illinois Municipal Retirement Fund 100.3030 Crown Community Center 42,711$ - 42,711$ Illinois Municipal Retirement Fund 100.3035 Chandler Community Center 35,413$ - 35,413$ Illinois Municipal Retirement Fund 100.3040 Fleetwood Jourdain Center 41,218$ - 41,218$ Illinois Municipal Retirement Fund 100.3045 Fleetwood Jourdain Theater 6,220$ - 6,220$ Illinois Municipal Retirement Fund 100.3055 Levy Center 43,149$ - 43,149$ Illinois Municipal Retirement Fund 100.3080 Beaches 9,689$ - 9,689$ Illinois Municipal Retirement Fund 100.3085 Recreation Facility Maintenance 41,924$ - 41,924$ Page 154 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied FY 2012 General Fund Budget for Illinois Municipal Retirement Fund City of Evanston Tax Levy Filing with Cook County Illinois Municipal Retirement Fund 100.3095 Robert Crown Ice Rink 40,496$ - 40,496$ Illinois Municipal Retirement Fund 100.3100 Sports Leagues 2,421$ - 2,421$ Illinois Municipal Retirement Fund 100.3130 Special Recreation Programs 15,098$ - 15,098$ Illinois Municipal Retirement Fund 100.3140 Bus Program 2,046$ - 2,046$ Illinois Municipal Retirement Fund 100.3150 Park Service Unit 8,898$ - 8,898$ Illinois Municipal Retirement Fund 100.3205 Community Services 8,211$ - 8,211$ Illinois Municipal Retirement Fund 100.3210 Commission on Aging 10,748$ - 10,748$ Illinois Municipal Retirement Fund 100.3215 Youth Engagement Division 6,471$ - 6,471$ Illinois Municipal Retirement Fund 100.3505 Parks & Forestry General Support 31,548$ - 31,548$ Illinois Municipal Retirement Fund 100.3510 Horticultural Maintenance 93,939$ - 93,939$ Illinois Municipal Retirement Fund 100.3515 Parkway Tree Maintenance 60,988$ - 60,988$ Illinois Municipal Retirement Fund 100.3520 Dutch Elm Disease Control 52,040$ 52,040$ Illinois Municipal Retirement Fund 100.3525 Tree Planning 17,155$ - 17,155$ Illinois Municipal Retirement Fund 100.3605 Ecology Center 17,823$ - 17,823$ Illinois Municipal Retirement Fund 100.3710 Noyes Cultural Art Center 6,356$ - 6,356$ Illinois Municipal Retirement Fund 100.3720 Cultural Arts Programs 24,732$ - 24,732$ Illinois Municipal Retirement Fund 100.3805 Facilities Administration 14,267$ - 14,267$ Illinois Municipal Retirement Fund 100.3806 Civic Center Services 12,479$ - 12,479$ Illinois Municipal Retirement Fund 100.3807 Construction & Repairs 138,056$ - 138,056$ 2,997,911 Collection Losses 61,182 Total Levy for Illinois Municipal Retirement Fund 3,059,093$ Page 155 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied Personal Services 705.8100 Police Pension -$ -$ -$ Contractual Services 705.8100 Police Pension - - - Commodities 705.8100 Police Pension - - - Other Charges 705.8100 Police Pension 8,891,000 694,249 8,196,751 8,891,000$ 694,249$ 8,196,751$ Collection Losses 167,281 Total Levy Police Pension 8,364,032$ City of Evanston Tax Levy Filing with Cook County FY 2012 Budget - Tax Levy Year 2011 to be Received in FY2012 Page 156 of 716 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied Personal Services 700.8000 Fire Pension -$ -$ -$ Contractual Services 700.8000 Fire Pension - - - Commodities 700.8000 Fire Pension - - - Other Charges 700.8000 Fire Pension 7,109,000$ 989,607$ 6,119,393$ Collection Losses 124,886 Total Levy Fire Pension 6,244,279$ City of Evanston Tax Levy Filing with Cook County FY 2012 Budget - Tax Levy Year 2011 to be Received in FY2012 Page 157 of 716 For City Council meeting of November 14, 2011 Item A6 Ordinance 101-O-11: 2011 Special Service Area #4 Tax Levy For Introduction To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Martin Lyons, Treasurer Hitesh Desai, Accounting Manager Subject: Ordinance 101-O-11: 2011 Special Service Area #4 Tax Levy Date: November 7, 2011 Recommended Action: Staff requests consideration of Tax Levy Ordinance 101-O-11 which levies the annual property tax for Special Service Area #4. Funding Source: n/a Summary: Ordinance 101-O-11 is the Annual Tax Levy for Special Service Area #4, which funds a portion of the activities of Downtown Evanston. The 2011 Levy is based on the agreement between the City and Downtown Evanston and on the budget submitted to the City Council, also to be approved on November 14, 2011. The total tax levy as extended for 2011 is $406,122. Questions regarding this ordinance may be forwarded to: Martin Lyons Treasurer 847.866.2936 mlyons@cityofevanston.org Hitesh Desai Accounting Manager 847.866.2934 hdesai@cityofevanston.org Attachment: Ordinance 101-O-11 Memorandum Page 158 of 716 11/14/2011 11/28/2011 101-O-11 AN ORDINANCE Levying Taxes for the Special Service Area No. 4 of the City of Evanston, County of Cook, and State of Illinois, for the Fiscal year Beginning January 1, 2012, and Ending December 31, 2012 WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution in Section 6(a) thereof grants unto the City of Evanston as a Home Rule unit of government the power to tax; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the Special Service Area No. 4 of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2012, there is hereby levied on all real property subject to taxation within the limits of said Special Service Area No. 4 of the City of Evanston as assessed and equalized for the year 2011, the sum of Four Hundred Six Thousand, One Hundred Twenty-Two Dollars ($406,122.00), being the total 2012 appropriation plus allowances for collection losses, which are to be collected from the tax levy of Special Service Area No. 4 of the City of Evanston for the year 2011. Page 159 of 716 101-O-11 The specific amounts levied for the various purposes and funds are designated by being placed in separate columns under headings "To Be Raised By Taxation," and are identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston Special Service Area No. 4: Fund 210 – Special Service Area No. 4 Special Service Area No. 4 Fund Appropriation Source Other Than Taxation Levy Taxes Personal Services $241,400 $0 $241,400 Maintenance $222,455 $102,455 $120,000 Professional and Other $177,000 $140,400 $36,600 SUBTOTAL $640,855 $242,855 $398,000 Collection Losses – 2.04% $8,122 TOTAL TAXATION $406,122 SECTION 3: Per City ordinance 67-O-07 adopted July 9, 2007, under no circumstances shall the total annual amount levied exceed 0.1464% of the Special Service Area No. 4 equalized assessed valuation. SECTION 4: That the foregoing recitals are found as fact and made a part hereof. SECTION 5: That all ordinances or parts of ordinances in conflict herewith are repealed. Page 160 of 716 101-O-11 SECTION 6: That this ordinance 101-O-11 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel Page 161 of 716 For City Council meeting of November 14, 2011 Item A7 Ordinance 102-O-11: 2011 Evanston Township Tax Levy For Introduction To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Martin Lyons, Treasurer Hitesh Desai, Accounting Manager Subject: Ordinance 102-O-11: 2011 Evanston Township Tax Levy Date: November 7, 2011 Recommended Action: Staff requests consideration of Tax Levy Ordinance 102-O-11 which levies the annual property tax for the Evanston Township. Funding Source: n/a Summary: Ordinance 102-O-11 is the Annual Tax Levy for the Evanston Township, which is based on the April 1, 2011 through March 31, 2012 Annual Budget. The total tax levy as extended for 2011 is $1,328,743. This levy amount includes a Loss Factor of 5.263% compared to the City’s Loss Factor of 2.04% Questions regarding this ordinance may be forwarded to: Township Supervisor Patricia A. Vance 1910 Main St. Evanston, IL 60202 847-475-4481 Township Assessor Bonnie Wilson 846 Dodge Ave. Evanston, IL 60202 847-332-2465 Attachment: Ordinance 102-O-11 Memorandum Page 162 of 716 11/14/2011 11/28/2011 102-O-11 AN ORDINANCE Tax Levy Ordinance for the Town of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning April 1, 2011, and Ending March 31, 2012 BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Pursuant to the authority vested in them by Section 13 of Article XIII of "An Act to revise the law in relation to township organizations” approved March 6, 1874 as amended, the Board of Town Trustees, in meeting assembled, do hereby find and declare that there will be required to be raised by general taxation the amounts hereinafter set down, to be levied upon all taxable property in said Town, in order to meet and defray all the necessary expenses and liabilities of the Town and the amounts so required are itemized and needed for uses and purposes as follows, to wit: For necessary expenses for the general uses and purposes of the Town: Town General Fund Appropriation Source Other Than Taxation Amount To Be Raised by Taxation Town Fund Administration $239,083 $29,083 $210,000 Community Programs/Services $102,650 $36,897 $65,753 Transfer to General Assistance $0 $0 $0 TOTAL APPROPRIATION $341,733 $65,980 $275,753 Loss Factor (5.263%) $14,513 TOTAL TAX LEVY FOR TOWN $290,266 Page 163 of 716 102-O-11 Making the amount to be raised by taxation and levied on all taxable property in said town, for the uses and purposes aforesaid for the Town General Fund, the sum of Two Hundred Ninety Thousand, Two Hundred Sixty-Six Dollars ($290,266.00). For the necessary expenses for General Assistance by the Town: General Assistance Fund Appropriation Source Other Than Taxation Amount To Be Raised By Taxation General Assistance $648,291 $0 $648,291 General Assistance Administration $546,867 $208,605 $338,262 TOTAL APPROPRIATION $1,195,158 $208,605 $986,553 Loss Factor (5.263%) $51,924 TOTAL TAX LEVY FOR GENERAL ASSISTANCE $1,038,477 Making the amount to be raised by taxation and levied on all taxable property in said Town for the necessary expenses and liabilities for General Assistance by the Town for the sum of One Million, Thirty Eight Thousand, Four Hundred and Seventy-Seven Dollars ($1,038,477.00). Making the aggregate sum of One Million, Three Hundred Twenty-Eight Thousand, Seven Hundred Forty-Three Dollars ($1,328,743.00) to be raised by taxation and levied on all taxable property in said Town, in order to meet and defray all the necessary expenses and liabilities of the Town, as required in accordance with law. And it is hereby directed that the aforesaid sum be raised by taxation in the manner provided by law. SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 164 of 716 102-O-11 SECTION 3: That this Ordinance 102-O-11 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Patricia Vance, Township Supervisor/Treasurer Attest: _____________________________ Rodney Greene, Town Clerk Approved as to form: _______________________________ W. Grant Farrar, Town Board Attorney Page 165 of 716 For City Council meeting of November 14, 2011 Item A8 Ordinance 93-O-11: Class D Liquor License for Old Neighborhood Grill For Introduction and Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Wendy McCambridge, Administrative Adjudication Manager Subject: Ordinance 93-O-11, Increasing the Number of Class D Liquor Licenses to Permit Issuance to Old Neighborhood Grill, Inc. Date: October 24, 2011 Recommended Action: The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 93-O-11. Funding Source: N/A Summary: Amends Subsection 3-5-6-(D) of the City Code to increase the number of Class D liquor licenses from 23 to 24 to permit issuance to Old Neighborhood Grill, Inc., 2902 Central Street. Old Neighborhood Grill, Inc., provided proof of Surety Bond and Liquor Liability Insurance. Shareholder and site manager John P. Tasiopoulos successfully completed BASSET Training. No criminal convictions were revealed in the fingerprint results for Mr. Tasiopoulos. Payment of the annual Class D liquor license application fee is due to the City by Friday, November 4, 2011. Legislative History: On October 12, 2011, the Liquor Control Review Board met and voted to recommend an increase in the number of Class D liquor licenses. Attachments: Ordinance 93-O-11 Application Minutes of October 12, 2011 meeting of the Liquor Control Review Board Memorandum Page 166 of 716 10/21/2011 93-O-11 AN ORDINANCE Amending Subsection 3-5-6-(D) of the City Code to Increase the Number of Class D Liquor Licenses from Twenty-Three to Twenty-Four (Old Neighborhood Grill, Inc., 2902 Central Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-5-6-(D) of the Evanston City Code of 1979, as amended, is hereby further amended by increasing the number of Class D liquor licenses from twenty-three (23) to twenty-four (24), to read as follows: (D) CLASS D licenses, which shall duplicate class C licenses in all regards except that beer and/or wine only shall be served. It shall be unlawful for any person licensed hereunder to sell “alcoholic liquor” at a “bar,” as defined in Section 3-5-1 of this Chapter, except to persons attending a reception or party not open to the public. The applicants for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $1,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be $1,890.00. No more than twenty-three (23) twenty-four (24) such licenses shall be in force at any one time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 167 of 716 93-O-11 ~2~ SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2011 Adopted: ___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel Page 168 of 716 Page 169 of 716 Page 170 of 716 Page 171 of 716 Page 172 of 716 Page 173 of 716 Page 174 of 716 Page 175 of 716 Page 176 of 716 Page 177 of 716 Page 178 of 716 Page 179 of 716 Page 180 of 716 Page 181 of 716 Page 182 of 716 Page 183 of 716 Page 184 of 716 Page 185 of 716 Page 186 of 716 FINAL Page 1 of 3 Liquor Control Board MEETING MINUTES Liquor Control Board Wednesday, October 12, 2011 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Marion Macbeth, Byron Wilson and Elizabeth Tisdahl Members Absent: Patrick Hughes and Richard Peach Staff Present: W. Grant Farrar and Wendy McCambridge Others Present: Gary Shulman (Austin’s Tacos), Spiros Vergos (Austin’s Tacos), Cassidy David (Austin’s Tacos), John Tasiopoulos (Old Neighborhood Grill), Placido Quintero (Carmen’s of Evanston) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor Call to Order The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:03 a.m. All attendees introduced themselves and roles related to the meeting. NEW BUSINESS Old Neighborhood Grill Old Neighborhood Grill, Inc doing business as Old Neighborhood Grill, 2902 Central Street, Evanston, IL 60201 owner, John Tasiopoulos, was present. Local Liquor Control Commissioner asked Mr. Tasiopoulos the reason for this meeting. Mr. Tasiopoulos explained that he opened the restaurant three (3) years ago and his customers have been requesting beer and wine with dinner. He believes offering beer and wine would compliment the menu. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Tasiopoulos’ request. No concerns were voiced. The board recommends issuing a Class D Liquor License to be introduced at City Council meeting on November 14, 2011. Austin’s Tacos Austin’s Tacos, LLC doing business as Austin’s Tacos, 622 Davis Street, Suite 100, Evanston, IL 60201 attorneys Gary Shulman and Cassidy David and owner, Spiros Vergos were present. Local Liquor Control Commissioner asked the reason for this meeting. Mr. Spiros replied that he is opening a new restaurant serving southwestern food and would like to offer the patrons beer, wine and margaritas. Mr. Wilson asked Mr. Spiros a question regarding who will be the local person(s) operating the Evanston location since the business phone is a Texas phone number. Mr. Spiros explained that he has moved Page 187 of 716 FINAL Page 2 of 3 Liquor Control Board back to the Chicagoland area and would be the site manager for this location. Mr. Spiros does have additional restaurants in the Dallas area, however, these sites are being run by his children. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Spiros’ request. No concerns were voiced by the board members. Ms. McCambridge requested assistance in contacting the final reference for Mr. Spiros. Mr. Shulman stated assistance would be provided to complete the necessary references. The Commissioner inquired about the restaurant’s application for a local food establishment license. Mr. Spiros stated he is in the process of applying for the license from the City. The board recommends issuing a Class C Liquor License to be introduced at City Council meeting on November 14, 2011. Carmen’s of Evanston Carmen’s of Evanston, Inc. doing business as Carmen’s of Evanston, 1241 Chicago Avenue, Evanston, IL 60201 owner, Placido Quintero was present. Local Liquor Control Commissioner asked the reason for this meeting. Mr. Quintero informed the board that when the Carmen’s locations in Evanston and Chicago (Loyola) locations closed, there were a number of customers who requested Carmen’s to reopen. The former Carmen’s customers stated they were interested in a restaurant with a dining room with alcohol service. The Local Liquor Control Commissioner asked Ms. McCambridge about whether the references were complete. Ms. McCambridge stated the references were completed and supplied completed reference material. Ms. McCambridge also stated there was information regarding the intent by the insurance agency to issue dram shop insurance and information regarding the hit from the background check on Mr. Quintero. The Local Liquor Control Commissioner asked for a moment to review the documents. After reviewing the documents the Commissioner asked Mr. Quintero to explain the events leading to the arrest in 1998. Mr. Quintero explained to the board the circumstances leading to the arrest. There have been no further incidents of arrest for Mr. Quintero since 1998. Mr. Quintero provided evidence that he was given supervision which was terminated as satisfied by the court on November 30, 1999. The Local Liquor Control Commissioner asked the members if there were any concerns over the 1998 arrest or regarding the request by Mr. Quintero to obtain a liquor license. No concerns were voiced by the board members. City Attorney, Grant Farrar, voiced concerns regarding the completion of the dram shop insurance and the obtainment of a local health food establishment license. Mr. Quintero informed the board that he will have the documentation submitted to the City in advance of the City Council meeting. Upon receipt of the necessary documentation and licensure, the board recommends issuing a Class C Liquor License to be introduced at the City Council meeting on November 14, 2011. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor at 11:15 a.m., October 12, 2011. Respectfully Submitted, Page 188 of 716 FINAL Page 3 of 3 Liquor Control Board Wendy McCambridge Administrative Adjudication/Liquor Licensing Manager, Legal Department Page 189 of 716 For City Council meeting of November 14, 2011 Item A9 Ordinance 94-O-11: Class C Liquor License for Austin’s Taco’s LLC For Introduction and Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Wendy McCambridge, Administrative Adjudication Manager Subject: Ordinance 94-O-11, Increasing the Number of Class C Liquor Licenses to Permit Issuance to Austin’s Taco’s, LLC Date: October 24, 2011 Recommended Action: The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 94-O-11. Funding Source: N/A Summary: Amends Subsection 3-5-6-(C) of the City Code to increase the number of Class C liquor licenses from 26 to 27 to permit issuance to Austin’s Tacos, LLC, 622 Davis Street. Austin’s Taco’s, LLC paid the annual Class C liquor license application fee and provided proof of Surety Bond and Liquor Liability Insurance. Owner and site manager Spiros Vergos successfully completed BASSET Training. No criminal convictions were revealed in the fingerprint results for Mr. Vergos or his partner, Kathy Vergos. Legislative History: On October 12, 2011, the Liquor Control Review Board met and voted to recommend an increase in the number of Class C liquor licenses. Attachments: Ordinance 94-O-11 Application See Agenda Item A8 for Minutes of October 12, 2011 meeting of the Liquor Control Review Board Memorandum Page 190 of 716 10/21/2011 94-O-11 AN ORDINANCE Amending Subsection 3-5-6-(C) of the City Code to Increase the Number of Class C Liquor Licenses from Twenty-Six to Twenty-Seven (Austin’s Tacos, LLC, 622 Davis Street, Suite 100) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-5-6-(C) of the Evanston City Code of 1979, as amended, is hereby further amended by increasing the number of Class C liquor licenses from twenty-six (26) to twenty-seven (27), to read as follows: (C) CLASS C licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a “restaurant”, as defined in Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this Chapter, except to persons attending a reception or party not open to the public. Alcoholic liquor may be sold in restaurants holding class C licenses only during the period when their patrons are offered a complete meal. The applicants for the renewal of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be $2,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be $2,940.00. No more than twenty-six (26) twenty-seven (27) such licenses shall be in force at any one time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 191 of 716 94-O-11 ~2~ SECTION 3: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2011 Adopted: ___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel Page 192 of 716 Page 193 of 716 Page 194 of 716 Page 195 of 716 Page 196 of 716 Page 197 of 716 Page 198 of 716 Page 199 of 716 Page 200 of 716 Page 201 of 716 Page 202 of 716 Page 203 of 716 Page 204 of 716 Page 205 of 716 Page 206 of 716 Page 207 of 716 Page 208 of 716 Page 209 of 716 Page 210 of 716 Page 211 of 716 For City Council meeting of November 14, 2011 Item A10 Ordinance 95-O-11: Decrease Liquor License for Carmen’s Pizza For Introduction and Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, City Attorney Wendy McCambridge, Administrative Adjudication Manager Subject: Ordinance 95-O-11, Decreasing the Number of Class C Liquor Licenses Due to the Closure of Carmen’s Pizza Date: October 24, 2011 Recommended Action: The Local Liquor Commissioner recommends passage of Ordinance 95-O-11. Funding Source: N/A Summary: Amends Section 3-5-6-(C) of the City Code to decrease the number of Class C liquor licenses from 27 to 26 due to the closure of Carmen’s Pizza, 1014 Church Street. In Spring 2011 Carmen’s Pizza closed. This “housekeeping” ordinance withdraws the Class C license held by Carmen’s Pizza. At the October 12, 2011 Liquor Control Review Board meeting, new ownership from Carmens of Evanston, Inc., sought a Class C liquor license for a new Carmens of Evanston restaurant at 1241 Chicago Avenue. The Liquor Control Review Board approved an increase for Carmens of Evanston, and that increase is reflected by 96- O-11. Legislative History: On October 12, 2011 the Liquor Control Review Board met and approved increasing the number of Class C licenses for Carmens of Evanston. Attachments: Ordinance 95-O-11 See Agenda Item A8 for Minutes of October 12, 2011 meeting of the Liquor Control Review Board Memorandum Page 212 of 716 10/21/2011 95-O-11 AN ORDINANCE Amending City Code Subsection 3-5-6-(C) to Decrease the Number of Class C Liquor Licenses from Twenty-Seven to Twenty-Six (Carmen’s Pizza, 1014 West Church Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Subsection 3-5-6-(C) of the Evanston City Code of 1979, as amended, is hereby further amended by decreasing the number of Class C liquor licenses from twenty-seven (27) to twenty-six (26), to read as follows: (C) CLASS C licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a “restaurant”, as defined in Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this Chapter, except to persons attending a reception or party not open to the public. Alcoholic liquor may be sold in restaurants holding class C licenses only during the period when their patrons are offered a complete meal. The applicants for the renewal of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be . . . . . . . . . . . . $2,800.00 The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be . . . . . . . . . . . . . . $2,940.00 No more than twenty-seven (27) twenty-six (26) such licenses shall be in force at any one time. SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 213 of 716 95-O-11 ~2~ SECTION 3: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: _________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, City Attorney Page 214 of 716 For City Council meeting of November 14, 2011 Item A11 Ordinance 96-O-11: Class C Liquor License for Carmen’s of Evanston, Inc. For Introduction and Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Wendy McCambridge, Administrative Adjudication Manager Subject: Ordinance 96-O-11, Increasing the Number of Class C Liquor Licenses to permit issuance to Carmens of Evanston, Inc. Date: October 24, 2011 Recommended Action: The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 96-O-11. Funding Source: N/A Summary: Amends Subsection 3-5-6-(C) of the City Code to increase the number of Class C liquor licenses from 26 to 27 to permit issuance to Carmens of Evanston, Inc., 1241 Chicago Avenue. Carmens of Evanston, Inc., paid the annual Class C liquor license application fee and provided proof of Surety Bond. Corporate officer and site manager Placido Quintero successfully completed BASSET Training. Fingerprint results revealed that in 1998 Chicago Police arrested Mr. Quintero for DUI. Court records indicate a disposition of supervision that was satisfied and terminated in 1999. Liquor Control Board members inquired about the arrest and supervision during the October 12, 2011 Board meeting and were satisfied with Mr. Quintero’s explanation. Fingerprint checks for corporate officer Efrain Lopez returned no results. Mr. Quintero informed the Board that he will provide documentation of dram shop insurance and food establishment licensure prior to the November 14, 2011 City Council meeting. Legislative History: On October 12, 2011, the Liquor Control Review Board met and voted to recommend an increase in the number of Class C liquor licenses upon receipt of documentation of dram shop insurance and upon of issuance of a local food establishment license. Memorandum Page 215 of 716 Page 2 of 2 Attachments: Ordinance 96-O-11 Application See Agenda item A8 for Minutes of October 12, 2011 meeting of the Liquor Control Review Board Page 216 of 716 10/21/2011 96-O-11 AN ORDINANCE Amending City Code Subsection 3-5-6-(C) to Increase the Number of Class C Liquor Licenses from Twenty-Six to Twenty-Seven (Carmens of Evanston, Inc., 1241 Chicago Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Subsection 3-5-6-(C) of the Evanston City Code of 1979, as amended, is hereby further amended by decreasing the number of Class C liquor licenses from twenty-six (26) to twenty-seven (27), to read as follows: (C) CLASS C licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a “restaurant”, as defined in Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this Chapter, except to persons attending a reception or party not open to the public. Alcoholic liquor may be sold in restaurants holding class C licenses only during the period when their patrons are offered a complete meal. The applicants for the renewal of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be . . . . . . . . . . . . $2,800.00 The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be . . . . . . . . . . . . . . $2,940.00 No more than twenty-six (26) twenty-seven (27) such licenses shall be in force at any one time. SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 217 of 716 96-O-11 ~2~ SECTION 3: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: _________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, City Attorney Page 218 of 716 Page 219 of 716 Page 220 of 716 Page 221 of 716 Page 222 of 716 Page 223 of 716 Page 224 of 716 Page 225 of 716 Page 226 of 716 Page 227 of 716 Page 228 of 716 Page 229 of 716 Page 230 of 716 Page 231 of 716 Page 232 of 716 Page 233 of 716 Page 234 of 716 Page 235 of 716 For City Council meeting of November 14, 2011 Item A12 Ordinance 79-O-11: Limited Alcohol Consumption in Viewing Auditoriums For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Wendy McCambridge, Administrative Adjudication Manager Subject: Approval of Ordinance 79-O-11, Amending Class AC Liquor Licenses, Authorizing Limited Alcohol Consumption in Viewing Auditoriums Date: October 31, 2011 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 79-O-11. This ordinance was introduced at the October 24, 2011 City Council meeting. Funding Source: n/a Summary: Ordinance 79-O-11 amends the Class AC liquor license to allow patrons to purchase alcohol in the theater café and take their alcoholic beverages inside arts cinema viewing auditoriums during motion pictures rated PG-13 or R, and special events. Patrons who wish to take alcohol from the café to an auditorium must be 21 years of age, wear a licensee-issued wristband, and have only 1 alcoholic beverage, in an open plastic cup that is clearly distinguishable from other cups, at a time. Ordinance 79-O-11 also grants the Local Liquor Commissioner the authority to approve a proposal by a Class AC licensee to hold a special event, during which liquor is sold, pursuant to alternative enforcement methods proposed by the licensee, if she determines that said methods will prevent sale of alcohol to underage persons. Ordinance 79-O-11 also requires any Class AC licensee to have a BASSET-certified employee on site whenever liquor is sold, and prohibits sale of liquor on days when the theater is not open for film screenings and/or a special event. 79-O-11 prohibits sale of alcohol more than 1 hour before the start of any movie and/or special event. Finally, 79- O-11 makes licensees responsible for on-site consumption by minors regardless of the alcohol’s point of origin. Memorandum Page 236 of 716 Legislative History: Last year, the City Council approved Ordinance 32-O-10, which permitted patrons of special events to consume alcohol in theater auditoriums. On August 11, 2011, representatives from Cinemark Century Theatre, the only Class AC licensee, appeared before the Liquor Control Review Board and presented testimony and facts that supported amending the Class AC liquor license. Said testimony included statements that competitors in the Chicagoland area permit consumption of alcohol in theaters during movie screenings. As explained above, Ordinance 79-O-11 expands the current scope of the AC license to permit consumption in theaters during movie screenings. Alternatives: n/a ------------------------------------------------------------------------------------- Attachment: Ordinance 79-O-11 Minutes of the August 11, 2011 meeting of the Liquor Control Review Board Page 237 of 716 10/5/2011 79-O-11 AN ORDINANCE Amending City Code Section 3-5-6-(AC) to Authorize Limited Alcohol Consumption in Viewing Auditoriums NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-5-6-(AC) of the Evanston City Code of 1979, as amended, is hereby further amended to read as follows: (AC) Class AC licenses, which shall authorize the sale, as described herein, of alcoholic liquor, for consumption on the premises of an arts cinema, having a minimum seating capacity of eight hundred (800) and located in the Core District, while food service is available, and served only in glass containers by wait staff. Establishments holding Class AC licenses must have some food service available and at least one (1) BASSET-certified site manager on the premises when alcoholic liquor is being sold. Each Class AC license shall be subject to the following conditions: 1. Sale, Possession and Consumption: Sale of alcoholic liquor shall be restricted to the café area only. Sale, Possession and consumption of alcoholic liquor shall be permitted in the café area and in the viewing auditoriums is prohibited pursuant to 3-5-6-(AC)-2. The conditions in Section 3-5-6(AC) and Subsection 3-5-6(AC)1, shall apply to all patrons of the arts cinema that are not patrons of a special event referenced in Subsection 3-5-6(AC)2., hereinbelow. 2. Restrictions on Alcohol in Auditoriums: A class AC licensee may permit patrons to exit the café area while possessing or consuming alcoholic liquor if the licensee first verifies that every such patron: a. Is at least twenty-one (21) years of age; b. Is wearing a wristband, issued by a BASSET-certified employee of the licensee, that indicates the patron is at least twenty-one (21) years of age; Page 238 of 716 79-O-11 ~2~ c. Has in his/her possession no more than one (1) alcoholic beverage served in an open plastic container of a different color, size and design than those in which non-alcoholic beverages are served; d. Is viewing a motion picture rated PG-13 or R by the Motion Picture Association of America, or attending a Special Event approved by the Local Liquor Commissioner pursuant to 3-5-6-(AC)-3. 2 3. Special Event: The conditions in Section 3-5-6(AC) and (AC)(1) are hereby modified relative to patrons of a special event to be held at the arts cinema. Upon approval by the Local Liquor Commissioner of the a request submitted by the license holder licensee for a Special Event to be held at the arts cinema, the sale and consumption of alcoholic liquor on the premises during a Special Event shall be permitted pursuant to the terms of 3-5-6-(AC)-2, provided that food service is available when the alcoholic liquor is sold, the liquor to be consumed by patrons of the special event is served only in open plastic containers. Possession and consumption of alcoholic liquor by the special event patrons is permitted in the café area and, in addition, shall only be permitted in the viewing auditorium that is showing the special event, and in no other auditorium. 4. Special Event Waiver: For a Special Event, the restrictions of 3-5-6-(AC)- 3 may be waived, in writing, by the Local Liquor Commissioner if he/she finds that alternative procedures proposed by the licensee will prevent underage persons from being served alcoholic liquor. Such a waiver may be granted only after a review of the licensee’s written proposal of alternate practices. The licensee shall submit any request for a waiver and the accompanying written proposal at the same time he/she seeks the Local Liquor Commissioner’s approval for a Special Event under 3-5-6- (AC)-3. If such a waiver is granted, it shall be effective only for the Special Event as described in the application and shall cease to have effect at the conclusion of said Special Event. 3 5. The sale of alcoholic liquor shall only take place from eleven o’clock (11:00) a.m. to one o’clock (1:00) a.m. Sunday through Saturday and while the licensed premises is open for the showing of motion pictures or a Special Event pursuant to 3-5-6-(AC)-3. Under no circumstances shall alcoholic liquor be served more than one (1) hour prior to the advertised showing time of the first motion picture to be screened on any day, or any Special Event. 4 6. No licensee shall employ on its premises any person under the age of twenty-one (21) years to attend bar, or to pour, draw, or mix alcoholic liquor on said premises. Page 239 of 716 79-O-11 ~3~ 7. A licensee shall be liable for any alcohol consumption by any person younger than twenty-one (21) years of age on the licensed premises, regardless of whether the alcohol was purchased from the licensee. The annual single payment fee for initial issuance or renewal of such license shall be five thousand dollars ($5,000.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be five thousand, two hundred fifty dollars ($5,250.00). No more than one (1) such license shall be in force at any one time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance 79-O-11 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance 79-O-11 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 240 of 716 79-O-11 ~4~ Introduced: _________________, 2011 Adopted: ___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel Page 241 of 716 FINAL Page 1 of 3 Liquor Control Board MEETING MINUTES Liquor Control Board Thursday, August 11, 2011 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Patrick Hughes, Marion Macbeth, Byron Wilson and Elizabeth Tisdahl Members Absent: Richard Peach Staff Present: W. Grant Farrar and Wendy McCambridge Others Present: Peter Mills (Chef’s Station), Chad Burch (Century Theatre), Matt Dunne (Century Theatre), Brian Ward (Sodexo), Steven Sena (Sodexo), Harlan Powell (Sodexo), John Skelly (NU student), Bill Smith (EvanstonNow), Jonathan Bullington (Chicago Tribune) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor Call to Order The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:02 a.m. NEW BUSINESS Chef’s Station Peter Mills Productions, Inc., doing business as Chef’s Station, 915 Davis Street, Evanston, IL 60201 owner Peter Mills was present. Local Liquor Control Commissioner asked Mr. Mills the reason for this meeting. Mr. Mills explained that he was interested in upgrading his current Class D to a Class C liquor license to allow service of alcoholic liquor in addition to the beer and wine already permitted. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Mills request. No concerns were voiced. The board recommends increasing the liquor Class C and decrease the number of Class D licenses both by one (1). The ordinance would be introduced to City Council on September 12, 2011 and for action at the City Council meeting scheduled for September 26, 2011. Century Theatres Century Theatres, Inc. doing business as Century Theatres, 900 Clark Street, Evanston IL 60201 representatives Chad Burch (General Manager Century Theatres) and Matt Dunne (General Manager Rhythm Room Bar and Bistro) were present. Page 242 of 716 FINAL Page 2 of 3 Liquor Control Board Local Liquor Control Commissioner asked the gentlemen the reason for this meeting. The representatives explained that Century Theatres would like to extend the liquor service into the auditoriums for regularly scheduled showings. Other Chicagoland theatres are already serving beer and wine in their auditoriums and Century Theatres would like to remain competitive. The Local Liquor Commissioner asked if there were any incidents reported at any of these theaters as a result of the enhanced liquor availability. Mr. Dunne stated so far there have been no significant problems reported. The Commissioner then opened up for the Board Members to ask questions. Ms. Macbeth asked about details regarding the service location and strategies to reduce the sale or possession of the alcohol by underage patrons of the theaters. Suggestions ranging from wristbands, restriction to particular theatres, ID checks at the point of purchase and entry to the auditorium, auditorium restriction according to movie rating were presented. As a result of the discussion, the Board agreed to initially allow for alcohol in the Arts auditoriums. According to City Attorney, Grant Farrar, a re-write of the AC Class Liquor License would be necessary. The ordinance would take time to write, therefore, the introduction date to City Council was unknown. Mr. Farrar will complete the re-write of the ordinance and request Ms. McCambridge to get in touch with Century Theatres representatives when a tentative introduction date is set. Sodexo America, Inc. Sodexo America, LLC doing business as Sodexo America, 1501 Central Street, Evanston, IL 60201 representatives Steven Sena (Regional Manager), Brian Ward (Concessions Manager) and Harlan Powell (Attorney) were present. Local Liquor Control Commissioner asked the gentlemen for the reason for this meeting. Mr. Powell informed the Board that Sodexo was pursuing a catering license to be able to provide beer and wine for catered events held at the Stadium Club at Ryan Field and “N” Club at Welsh-Ryan Arena. The events would be private and likely occur during football or basketball games. The Local Liquor Control Commissioner asked the members if there were any concerns over Sodexo America request request. No concerns were voiced. The board recommends issuing a Class K Liquor License to be introduced at City Council meeting on September 12, 2011 and for action at the City Council meeting scheduled for September 26, 2011. A one day liquor license for the first home foot all game on September 10, 2011 was recommended because the license would not be approved prior to that time. Liquor Theft Reporting and Sanctions The Local Liquor Control Commissioner expressed her concern over local grocery stores with liquor licenses have been experiencing liquor thefts. The Commissioner would like the Liquor Control Board to offer options and assistance to the stores to better manage increased liquor thefts. However, the Commissioner had been informed that often the stores are not aware of the magnitude of the theft until after the annual inventory is taken and reported. The Commissioner would like to determine the threshold for average liquor theft and request grocery stores to remit inventory reports Page 243 of 716 FINAL Page 3 of 3 Liquor Control Board to the Liquor Board to be able to analyze the data to develop baseline and average rates of theft for grocery stores. Initial data should be requested from the stores and then data submitted annually at liquor license renewal. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor at 11:52 a.m., August 11, 2011. Respectfully Submitted, Wendy McCambridge Administrative Adjudication/Liquor Licensing Manager, Legal Department Page 244 of 716 For City Council meeting of November 14, 2011 Item A13 Ordinance 84-O-11: Class B Liquor License for Taco Diablo For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Wendy McCambridge, Administrative Adjudication Manager Subject: Ordinance 84-O-11, Increasing the Number of Class B Liquor Licenses to permit issuance to Taco Diablo, 1029 Davis Street Date: October 31, 2011 Recommended Action: The Local Liquor Commissioner recommends passage of Ordinance 84-O-11. This ordinance was introduced at the October 24, 2011 City Council meeting. Funding Source: N/A Summary: Amends Section 3-5-6-(B) of the City Code to increase the number of Class B liquor licenses from 16 to 17 to permit issuance to Taco Diablo, LLC, d/b/a “Taco Diablo,” 1029 Davis Street. Taco Diablo, LLC has paid the annual Class B liquor license application fee and provided proof of Surety Bond and Liquor Liability Insurance. Owner and site manager Daniel Kelch successfully completed BASSET Training. No criminal convictions were revealed in the fingerprint results for Mr. Kelch. Legislative History: On September 23, 2011, the Liquor Control Review Board met and voted to recommend an increase in the number of Class B liquor licenses. Attachments: Ordinance 84-O-11 Minutes of September 23, 2011 meeting of the Liquor Control Review Board Memorandum Page 245 of 716 9/26/2011 84-O-11 AN ORDINANCE Amending City Code Subsection 3-5-6-(B) to Increase the Number of Class B Liquor Licenses from Sixteen to Seventeen (Taco Diablo, LLC, d/b/a “Taco Diablo”, 1029 Davis Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-5-6-(B) of the Evanston City Code of 1979, as amended, is hereby further amended by increasing the number of Class B liquor licenses from sixteen (16) to seventeen (17), to read as follows: 3-5-6-(B): CLASS B licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding Class B licenses must have some food service available when alcoholic liquor is being sold. The meanings of “hotel,” “restaurant,” and “core area” shall be as defined in Section 3-5-1 of this Chapter. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand three hundred dollars ($4,300.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be four thousand five hundred fifteen dollars ($4,515.00). No more than sixteen (16) seventeen (17) such licenses shall be in force at any one time. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 246 of 716 84-O-11 ~2~ SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: _________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel Page 247 of 716 Page 248 of 716 Page 249 of 716 Page 250 of 716 Page 251 of 716 Page 252 of 716 Page 253 of 716 Page 254 of 716 Page 255 of 716 Page 256 of 716 Page 257 of 716 Page 258 of 716 Page 259 of 716 Page 260 of 716 Page 261 of 716 Page 262 of 716 Page 263 of 716 Page 264 of 716 Page 265 of 716 Page 266 of 716 Page 267 of 716 Page 268 of 716 Page 269 of 716 Page 270 of 716 Page 271 of 716 Page 272 of 716 FINAL Page 1 of 2 Liquor Control Board MEETING MINUTES Liquor Control Board Friday, September 23, 2011 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Richard Peach, Marion Macbeth, Byron Wilson and Elizabeth Tisdahl Members Absent: Patrick Hughes Staff Present: W. Grant Farrar and Wendy McCambridge Others Present: Jonadab Silva Ramos (Jacky’s On Prairie), Daniel Kelch (Taco Diablo) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor Call to Order The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:02 a.m. NEW BUSINESS Jacky’s On Prairie Silva Winston, LLC doing business as Jacky’s On Prairie, 2545 Prairie Avenue, Evanston, IL 60201 new owner, Jonadab Silva Ramos, was present. Local Liquor Control Commissioner asked Mr. Silva Ramos the reason for this meeting. Mr. Silva Ramos explained that he recently acquired ownership of Jacky’s On Prairie from the current owners Lipschutz Family Investments, Inc. He was interested in obtaining a Class C liquor license for the restaurant. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Ramos’ request. The Mayor initially had a concern over the incomplete references for one of the owners; however, additional references had been provided fulfilling the requirement. A concern was raised regarding the upcoming expiration of the current license set to expire on September 30, 2011. The City Attorney recommended a Conditional License to be issued while awaiting the City Council meeting. The board recommends increasing the liquor Class C by one (1). The ordinance would be introduced to City Council on October 24, 2011 with a recommendation to suspend the rules to be acted upon at the same meeting. Taco Diablo Taco Diablo, LLC doing business as Taco Diablo, 1029 Davis Street, Evanston, IL 60201 owner Daniel Kelch was present. Page 273 of 716 FINAL Page 2 of 2 Liquor Control Board Local Liquor Control Commissioner asked Mr. Kelch the reason for this meeting. Mr. Kelch informed the Board that he was planning on opening a new restaurant, Taco Diablo at the former site of Bill’s Blues Club. Mr. Kelch is requesting a Class B license. The Local Liquor Control Commissioner asked the members if there were any concerns over the request for a liquor license for Taco Diablo. No concerns were voiced. The board recommends issuing a Class B Liquor License to be introduced at City Council meeting on October 24, 2011. The Local Liquor Commissioner urged Mr. Kelch to contact the corresponding Alderman regarding his intent to open an establishment in the ward. City Attorney, Grant Farrar requested a new liquor liability form be provided outlining liquor liability coverage. Mr. Farrar asked for confirmation of the meeting between Mr. Kelch and the Alderman to be provided to the City. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor at 11:14 a.m., September 23, 2011. Respectfully Submitted, Wendy McCambridge Administrative Adjudication/Liquor Licensing Manager, Legal Department Page 274 of 716 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, November 14, 2011 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston City Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN HOLMES, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF October 24, 2011 III. ITEMS FOR CONSIDERATION (P1) Ordinance 97-O-11 Granting a Special Use for a Type 2 Restaurant at 724 Clark Street in the D2 Downtown Retail Core Zoning District Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 97-O-11, granting a special use permit for the operation of a Type 2 restaurant at 724 Clark Street with suggested conditions on employee parking and store hours. The proposed operator of the site currently operates the Subway at 1133 Emerson Street. For Introduction (P2) Ordinance 99-O-11 Granting a Special Use for an Automobile Body Repair Shop at 1961 Dempster Street in the C2 Commercial Zoning District Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 99-O-11, granting a special use permit for the operation of an Automobile Body Repair Shop at 1961 Dempster Street. A1Autocare currently operates an automobile service repair at 1961 Dempster with five bays available for car repair. The applicant proposes to transform one of the bays into one for automobile body repair, which requires a special use permit. For Introduction Page 275 of 716 Planning & Development Committee Meeting Agenda Page 2 of 2 October 24, 2011 (P3) Ordinance 38-O-11 Licensing Rental Units Staff recommends the adoption of proposed Ordinance 38-O-11 regarding Licensing of Rental Dwelling Units amending Title 5, Chapter 8 of the City Code to be effective July 1, 2012. The proposed ordinance was a discussion item at the July 25, 2011 Planning and Development committee meeting and was brought back for further discussion at the October 10, 2011 Planning and Development committee meeting. For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Page 276 of 716 Planning & Development Committee Meeting Minutes of October 24, 2011 City Council Chambers – 7:15 p.m. Lorraine H. Morton Civic Center COMMITTEE PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne OTHERS PRESENT: G. Chen, G. Farrar, S. Griffin, Ald. Grover, W. Hallen, D. Marino, B. Newman PRESIDING OFFICIAL: Ald. Holmes I. DECLARATION OF QUORUM A quorum being present, Chair Holmes called the meeting to order at 7:53 p.m. II. APPROVAL OF THE OCTOBER 10, 2011 MEETING MINUTES Ald. Fiske moved approval of the minutes, seconded by Ald. Wynne. The minutes of the October 10, 2011 meeting were approved unanimously 4-0 (Ald. Rainey was not yet present). III. ITEMS FOR CONSIDERATION (P1) Ordinance 90-O-11, Amending Certain Portions of Title 4, Chapter 12 of the Evanston City Code, Sign Regulations The Sign Review and Appeals Board and staff recommend approval of Ordinance 90- O-11 that amends the Sign Regulations to improve administration. The Sign Regulations were created in 1987 and amended in 2003. For Introduction Ald. Wynne moved to introduce Ordinance 90-O-11, seconded by Ald. Fiske. Ald. Fiske asked about the history of blade signs to which the Committee members commented that they believed blade signs were deemed old fashioned in 1987. Ald. Rainey asked that staff investigate the signs on Howard Street where merchants use peg boards in their windows and there are many unsightly signs. She also asked that collapsible burglar grates be outlawed in Evanston as they do not keep out burglars and look terrible. Mr. Griffin agreed to submit a report in 4 to 6 weeks regarding which signs are compliant and non-compliant and if necessary, an ordinance will be drafted to improve the look appearance of store windows The Committee voted unanimously 5-0 to introduce Ordinance 90-O-11. DRAFT - NOT APPROVED Page 277 of 716 Planning & Development Committee Meeting Minutes of 10-24-11 Page 2 of 4 (P2) Ordinance 89-O-11, Granting Major Variances for the Construction of a Multifamily Dwelling Located at 2500 Green Bay Road in the R5 General Residential District The Zoning Board of Appeals (ZBA), Site Plan and Appearance Review Committee (SPAARC) and staff recommend the adoption of Ordinance 89-O-11 that grants zoning relief at 2500 Green Bay Road to allow the construction of 12 residential units where the zoning code allows a maximum of nine units, and to permit 15 on-site parking spaces where the zoning code requires 18 off-street parking spaces. For Introduction Ald. Rainey moved to introduce Ordinance 89-O-11, seconded by Ald. Wynne. Michael Rourke, representing the owner of 2500 Green Bay, stated that the Site Plan and Appearance Review Committee (SPAARC) suggested a shared car space, which the owner would consider, and the Zoning Board of Appeals (ZBA) recommended an increase in 3 off site parking spaces. He said he believes the 15 spaces proposed are sufficient at a 1.25 ratio, for a transit-oriented rental development and requested that Section 4, Paragraph B be stricken from the Ordinance in objection to the requirement of 3 off-site parking spaces. At Ald. Wynne’s inquiry he stated that there are (7) 2-bedrooms, (4) 3-bedroom and (1) 1-bedroom units proposed. They are reconfiguring the units but staying within the originally proposed footprint and height. He explained that the lot has been vacant since 2007: In 2006, 8 by-right condos were proposed (9 allowed) at roughly 1850 sq. ft. each; the current owner bought the project in 2010. The Committee discussed where the developer would find 3 off-site parking spaces. Chair Holmes asked Ald. Grover, alderman of the 7th Ward, where the development is proposed, to speak. Ald. Grover said she is getting comfortable with the increased density and that it would be difficult to find off-site parking to satisfy the ZBA’s requirement. Ald. Rainey said the City should be grateful for the proposal. Ald. Wilson moved to amend the Ordinance to omit the requirement of 3 off-site parking spots, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to approve Ordinance 89-O-11 as amended. (P3) Ordinance 88-O-11, Regarding an Application for a Special Use for a Bed and Breakfast at 300 Church Street in the R1 Single-Family Zoning District On September 12, 2011, the City Council in a 7-2 vote rejected the recommendation of the Zoning Board of appeals to deny a special use for a proposed bed and breakfast at 300 Church. Street. Staff was directed to prepare an ordinance for Page 278 of 716 Planning & Development Committee Meeting Minutes of 10-24-11 Page 3 of 4 consideration by the Planning & Development Committee and City Council at a future meeting date. Proposed ordinance 88-O-11 has been prepared in response to this request. For Introduction Ald. Rainey moved to introduce Ordinance 88-O-11, seconded by Ald. Fiske. Andrew Scott of Dykema Gossett PLLC, 10 S. Wacker Dr., Chicago, IL, representing the owner, Evergreen Manor, LLC, asked that the following modifications be made: • Section 3B be stricken, which locks in Ms. Overend as operator, arguing that Col. Pritzker is investing a great deal into the bed and breakfast and will only hire a top quality person to be the owner/operator should Ms. Overend leave • Section 3D be modified to resemble the City’s zoning ordinance regarding coach houses: that it will not be used in conjunction with the bed and breakfast and provide the opportunity to rent it on a long term lease • Section 3E be modified to reduce the additional leased parking spaces required from 2 to 1 as Col. Pritzker has agreed to lease a space on his property to the bed and breakfast. Mr. Scott said Lou Aboona of KLOA had been retained to do a parking study in the interim between the ZBA meeting and the last City Council meeting, which concluded that there is ample parking in the surrounding area. Mr. Aboona was on hand to testify. At Ald. Wynne’s inquiry, Mr. Scott said the coach house is rented and is not intended to be part of the bed and breakfast. The coach house tenant will have a permit to park on the street. The Committee discussed the issue of the operator/owner. Ald. Rainey moved to amend the Ordinance to eliminate the requirement that Ms. Overend be the only owner/operator, seconded by Ald. Wilson. Ald. Fiske expressed concern that the bed and breakfast seems more commercial than normally allowed in the zoning ordinance and wanted to ensure that it would be run the way it is proposed and that the special use runs with the proposed owner/operator. The Committee discussed this concern. Ald. Rainey moved to amend the Ordinance by eliminating Subsection 3B, which includes the name of an individual who will operate the bed and breakfast and when and if the operator changes, the City will be notified, seconded by Ald. Wilson. The Committee voted 3-2 to amend Section 3B. Ald. Rainey moved that the Ordinance be amended to change the language to state that the coach house is rentable, seconded by Ald. Wilson. The Committee voted 5-0 to amend Section 3D. Page 279 of 716 Planning & Development Committee Meeting Minutes of 10-24-11 Page 4 of 4 Ald. Fiske moved to amend the Ordinance to state that the special use would run with Colonel Pritzer’s ownership of the property Ald. Wilson moved to amend Ald. Fiske’s motion to state that the special use runs with the ownership of Col. Pritzer but in the event that Col. Pritzker is divested of the property, the existing owner/operator may continue to operate the bed and breakfast provided they have 1% ownership and the City is notified of the change in owner/operator. The Committee voted unanimously 5-0 to amend Section 3B. Mr. Scott said the 3 coach house parking spaces will be dedicated to the bed and breakfast guests. Ald. Wynne moved to amend the Ordinance so that Section 3E states that the required number of leased parking spaces be reduced from 2 to 1, seconded by Ald. Rainey. Mr. Scott assured Ald. Fiske at her inquiry, that the bed and breakfast would provide valet service to guests in the case of events as she said she does not want the neighborhood filling up with cars when there is an event at the bed and breakfast. The Committee voted unanimously 5-0 to amend Section 3E. The Committee voted 5-0 to introduce Ordinance 88-O-11 with amended Subsections B, D and E. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 8:50 p.m. Respectfully submitted, Bobbie Newman Page 280 of 716 For City Council meeting of November 14, 2011 Item P1 Ordinance 97-O-11: Special Use for a Type 2 Restaurant at 724 Clark Street For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director of Community and Economic Development Dennis Marino, Manager of Planning and Zoning Division Subject: Ordinance 97-O-11 Granting a Special Use for a Type 2 Restaurant at 724 Clark Street in the D2 Downtown Retail Core Zoning District Date: November 4, 2011 Recommended Action Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 97- O-11, granting a special use permit for the operation of a Type 2 restaurant at 724 Clark Street with the suggested conditions on employee parking and store hours. The proposed operator of the site currently operates the Subway at 1133 Emerson Street. There have been no property maintenance citations at this location. Summary Suhas Patel, on behalf of Helen James Limited Partnership owner, applies for a special use permit at 724 Clark Street to operate a Type 2 restaurant, “Subway”. The proposed restaurant would operate as follows: • Products Offered: Standard Subway Menu • Hours of Operation: Seven Days a Week, 7AM-11PM • Deliveries: Two per week via alley • Employment: 8-12 in total, max of six at one time, full-time manager on site • Floor Plan: Seating for 30 dine-in patrons The Zoning Board of Appeals recommends the following conditions: • That development of the property be in compliance with documents on file and testimony before the ZBA; • That the applicant adhere to the City’s litter and garbage collection plans; • Employees would park in an off-street parking facility and not on Clark Street or Sherman Avenue; and • That the store hours be limited from 6AM until midnight five days a week. Memorandum Page 281 of 716 Legislative History October 18, 2011: The ZBA voted 5-0 to recommend approval with conditions of the requested special use permit. Attachments Ordinance 97-O-11 ZBA Staff Report ZBA Findings Letter Page 282 of 716 10/28/2011 97-O-11 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 724 Clark Street in the D2 Downtown Retail Core Zoning District (“Subway”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on October 18, 2011, pursuant to proper notice, to consider case no. 11ZMJV-0068, an application filed by Suhas Patel, lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 724 Clark Street (the “Subject Property”) and located in the D2 Downtown Retail Core Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-11-3-4 of Title 6 of the Evanston City Code, 1979, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Subway,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of November 14, 2011, the Planning and Development Committee of the City Council (“P&D Committee”) considered and adopted the ZBA’s record and findings and recommended City Council approval thereof; and Page 283 of 716 97-O-11 ~2~ WHEREAS, at its meeting of November 28, 2011, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and made a part hereof. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no. 11ZMJV- 0068. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the grant of a Special Use Permit, violation of any of which shall constitute grounds for revocation thereof pursuant to Subsection 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter Collection Plan that requires the policing of an area located within a radius of two hundred fifty feet (250’) of the Subject Property. The Applicant shall police this area at least once every three (3) hours during the hours the Special Use is in operation and shall keep it free of all litter, from any source. For the purpose of this ordinance, “litter” shall include, but is not limited to: food, food waste, and beverages; solid waste, including paper, wrappings, containers, cardboard, napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and similar materials; animal waste and dead animals; yard clippings and leaves; and all other waste materials which, if thrown or deposited as herein prohibited, may create a danger to public health, safety, or welfare. Page 284 of 716 97-O-11 ~3~ C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property shall provide and maintain, on the Subject Property, exterior litter receptacles, in sufficient number and type, and with collections therefrom of sufficient number and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter emanating from operation of the Special Use authorized hereby. Litter shall be collected no less than three (3) times per week, including collections on Sundays as necessary, in the City’s judgment, to comply with this condition. All litter receptacles shall be maintained in a clean condition with tight-fitting lids, and shall be placed on Code-compliant surfaces. The owner of the Subject Property shall provide adequate space at the rear of and on the Subject Property to accommodate the litter receptacles and collections required. Within seven (7) days of written notice from the City to do so, the Applicant and/or the owner of the Subject Property shall modify the number of litter receptacles and/or the number of collections therefrom, as directed by the City. D. Hours of Operation: The Applicant shall not operate the Type 2 Restaurant authorized by this ordinance between midnight and 6:00 a.m. on any day. E. Employee Parking: When driving to work at the Type 2 Restaurant authorized by this ordinance, the Applicant and its employees shall park only in an off-street parking facility. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 285 of 716 97-O-11 ~4~ SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 9: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel Page 286 of 716 97-O-11 ~5~ EXHIBIT A LEGAL DESCRIPTION THE EAST 60 FEET OF LOT 9 AND ALL OF LOT 10 IN BLOCK 16, IN VILLAGE OF EVANSTON, A SUBDIVISION OF PARTS OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13 EAST AND SECTION 7, 18 AND 19, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS. PIN: 11-18-127-013-0000 COMMONLY KNOWN AS: 724 Clark Street, Evanston, Illinois. Page 287 of 716 Page 288 of 716 Page 289 of 716 Page 290 of 716 Page 291 of 716 Page 292 of 716 Page 293 of 716 Page 294 of 716 Page 295 of 716 Page 296 of 716 Page 297 of 716 Page 298 of 716 Page 299 of 716 Page 300 of 716 Page 301 of 716 Page 302 of 716 Page 303 of 716 Page 304 of 716 For City Council meeting of November 14, 2011 Item P2 Ordinance 99-O-11 Special Use for Automobile Body Repair Shop at 1961 Dempster For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director of Community and Economic Development Dennis Marino, Manager of Planning and Zoning Division Subject: Ordinance 99-O-11 Granting a Special Use for an Automobile Body Repair Shop at 1961 Dempster Street in the C2 Commercial Zoning District Date: November 4, 2011 Recommended Action Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 99-O- 11, granting a special use permit for the operation of an Automobile Body Repair Shop at 1961 Dempster Street. Summary A1Autocare currently operates an automobile service repair at 1961 Dempster with five bays available for car repair. The applicant proposes to transform one of the bays into one used for automobile body repair. This requires a special use permit. A1Autocare is set among a variety of auto-oriented businesses including car washes, car- rentals and fast food drive-throughs. The nearest residential district is to the east of Dodge Avenue. A1Autocare is set back 300 feet from Dodge Avenue. Cars to be worked on at A1Autocare that are stored outside are shielded from street views due to being placed behind the building. The Zoning Board of Appeals recommends the following conditions: • That development of the property be in compliance with documents on file and testimony before the ZBA; • That no delivery of damaged cars occur outside operating hours; • That no damaged cars are stored outside of standard operating hours; and • That the proposal complies with all federal, state and municipal regulations pertaining to hazard and disposable materials. Memorandum Page 305 of 716 Legislative History October 18, 2011: The ZBA voted 5-0 to recommend approval with conditions of the requested special use permit. Attachments Ordinance 99-O-11 Context Map Floor Plan ZBA Staff Report ZBA Findings Letter Page 306 of 716 11/9/2011 99-O-11 AN ORDINANCE Granting a Special Use Permit for an Automobile Body Repair Establishment Located at 1961 Dempster Street in the C2 Commercial Zoning District WHEREAS, the Zoning Board of Appeals (“ZBA”) met on October 18, 2011, pursuant to proper notice, to consider case no. 11ZMJV-0064, an application filed by Marek Drozd, lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1961 Dempster Street (the “Subject Property”) and located in the C2 Commercial Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-10-4-3 of Title 6 of the Evanston City Code, 1979, as amended (the “Zoning Ordinance”), an Automobile Body Repair Establishment on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for an Automobile Body Repair Establishment met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of November 14, 2011, the Planning and Development Committee of the City Council (“P&D Committee”) considered and adopted the ZBA’s record and findings and recommended City Council approval thereof; and Page 307 of 716 99-O-11 ~2~ WHEREAS, at its meeting of November 28, 2011, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and made a part hereof. SECTION 2: The City Council hereby approves the Special Use Permit for an Automobile Body Repair Establishment on the Subject Property as applied for in case no. 11ZMJV-0064. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the grant of a Special Use Permit, violation of any of which shall constitute grounds for revocation thereof pursuant to Subsection 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation and Vehicle Deliveries: The Applicant shall neither operate the Automobile Body Repair Establishment nor accept deliveries of vehicles thereto except between 9:00 a.m. and 6:00 p.m. on any day. C. No Overnight Vehicle Storage Outdoors: The Applicant shall store all vehicles, left for repairs at the Automobile Body Repair Establishment, inside said establishment between 6:00 p.m. and 9:00 a.m. every day. D. Hazardous Material Disposal: While operating the Automobile Body Repair Establishment authorized by the terms of this ordinance, the Applicant shall comply with all applicable environmental laws, rules, and regulations regarding the disposal of hazardous materials. Page 308 of 716 99-O-11 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 9: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 309 of 716 99-O-11 ~4~ Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel Page 310 of 716 99-O-11 ~5~ EXHIBIT A LEGAL DESCRIPTION Page 311 of 716 99-O-11 ~6~ Page 312 of 716 99-O-11 ~7~ PIN: 10-13-322-042-0000 COMMONLY KNOWN AS: 1961 Dempster Street, Evanston, Illinois. Page 313 of 716 Page 314 of 716 Page 315 of 716 Page 316 of 716 Page 317 of 716 Page 318 of 716 Page 319 of 716 Page 320 of 716 Page 321 of 716 Page 322 of 716 Page 323 of 716 Page 324 of 716 Page 325 of 716 Page 326 of 716 Page 327 of 716 Page 328 of 716 Page 1 of 2 For Planning & Development Committee meeting of November 14, 2011 Item P3 Ordinance 38-O-11: Licensing of Rental Dwelling Units For Introduction To: Honorable Mayor and Members of the City Council Members of the Planning & Development Committee From: Steve Griffin, Director of Community & Economic Development Jeff Murphy, Manager, Building & Inspection Services Division Subject: Ordinance 38-O-11: Licensing of Rental Dwelling Units Date: November 11, 2011 Recommended Action: Staff recommends the adoption of proposed Ordinance 38-O-11 regarding Licensing of Rental Dwelling Units amending Title 5, Chapter 8 of the City Code to be effective July 1, 2012. The proposed ordinance was a discussion item at the July 25, 2011 Planning and Development committee meeting and was brought back for further discussion at the October 10, 2011 Planning and Development committee meeting. Funding Source: n/a Summary: The Housing Code Compliance Inspection Program is designed to systematically evaluate Evanston’s rental housing stock and address deterioration through enforcement of municipal ordinances including the 2003 International Property Maintenance Code as amended and adopted by the City of Evanston. In addition to addressing property deterioration, life/safety code violations are a concern for the inspectors and time lines for compliance are expedited. Property Maintenance Inspectors from the Building & Inspection Services Division experienced another year of increased demand for services due to increasing financial challenges within the housing market. The City of Evanston has 13,486 rental dwelling units located within 2,426 multi-family buildings and the number is increasing as investors turn away from condominium conversions to serve the re-emerging rental housing market. The ongoing economic crisis has placed a larger demand on inspection staff as Property Maintenance Inspectors address deterioration and urban blight as it encroaches on our Memorandum Page 329 of 716 Page 2 of 2 neighborhoods and housing stock due to the large the number of foreclosures in the City. The cost of the Housing Code Compliance Program in Fiscal Year 2010-11 was $603,408. This was offset by a Community Development Block Grant (CDBG) in the amount of $425,000 and the collection of $70,340 in Rental Building Registration fees. The proposed legislation replaces the Rental Building Registration Ordinance. Owner occupants of two dwelling unit buildings often seek exemptions from the registration fees. The time it takes to investigate and process a waiver request takes staff away from other critical tasks such as processing violation notices and scheduling inspections. Of the 1670 two dwelling unit buildings in the City, staff estimates 1100 are owner occupied. The remaining buildings are investor owned properties. Ordinance 38- O-11 exempts owner occupied two flats from fees. Staff does not have an effective means to address reoccurring problems other then imposing fines through a time consuming Administrative Hearings process. Staff also recognizes that chronic problems most often occur in investor owned rental properties. Chronically overcrowded rental dwelling units are not typically found in owner occupied two flats. By joining other communities with a Rental Dwelling Unit Licensing ordinance we hope to achieve the following goals: 1. A means to solve chronic problems in rental dwelling units which have a long history of code violations through the use of license revocation for non compliance on egregious code violations. 2. Become less reliant on federal funding to operate the City’s Housing Code Compliance Program. 3. Remove the financial burden of invoicing owners who have one additional rental unit and subsequently redirecting staff time to more urgent tasks. Attachments: Ordinance 38-O-11 Page 330 of 716 10/27/2011 10/3/2011 6/16/2011 38383838----OOOO----11111111 AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE Amending Title 5, Chapter 8 of the City CodeAmending Title 5, Chapter 8 of the City CodeAmending Title 5, Chapter 8 of the City CodeAmending Title 5, Chapter 8 of the City Code to Require the Licensing of Rental Dwelling Unitsto Require the Licensing of Rental Dwelling Unitsto Require the Licensing of Rental Dwelling Unitsto Require the Licensing of Rental Dwelling Units WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970 states that, generally, “a home rule unit may exercise any power and perform any function pertaining to its government and affairs including, but not limited to, the power… to license”; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, the Illinois Municipal Code states that “the corporate authorities of each municipality may fix the amount, terms, and manner of issuing and revoking licenses” (65 ILCS 5/11-60-1); and Page 331 of 716 38-O-11 ~2~ WHEREAS, pursuant to its home rule authority, the City has adopted, as part of the Evanston City Code of 1979, as amended (“City Code”), by reference, the 2003 International Property Maintenance Code, 2003 International Building Code, 2003 International Residential Code, 2003 International Plumbing Code, 2005 National Electrical Code, 2003 International Mechanical Code, 2003 International Fire Code, and the 2003 National Fire Protection Association 101, Life Safety Code; and WHEREAS, the City equally enforces the aforementioned codes against lodging establishments and rental dwelling units alike City-wide; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City licenses lodging establishments, including boarding houses, dormitories, fraternity houses, furnished rooming houses, hotels, lodging houses, private clubs, retirement hotels, rooming houses, and sorority houses; and WHEREAS, at present, the City does not license businesses or individuals who own and manage residential property for the purpose of renting rental dwelling units in return for compensation,; and WHEREAS, licenses are not fundamental rights subject to substantive due process, but property rights subject to the established rational basis analysis of economic regulation (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124); and WHEREAS, it is well-settled law in Illinois that it is within the power of municipalities to license rental dwelling units (see Oak Park Trust & Savings Bank v. Village of Mount Prospect,181 Ill.App.3d); and Page 332 of 716 38-O-11 ~3~ WHEREAS, a survey of the members of the Illinois Association of Code Enforcement, conducted during the week of October 17, 2011, found seventeen (17) municipalities that license rental dwelling units, a list of which is attached to this Ordinance 38-O-11 as Exhibit A and incorporated herein by reference; and WHEREAS, on July 25, October 10, and November 28, 2011, the Planning and Development Committee (“P&D Committee”) of the City Council held meetings, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), to consider the licensing of rental dwelling units, received exhaustive input from the public regarding the same, and ultimately recommended approval thereof by the City Council; and WHEREAS, on November 28 and December 12, 2011, the City Council held meetings, in compliance with the provisions of the Illinois Open Meetings Act, considered the recommendation of the P&D Committee, received additional input from the public, and adopted said recommendation; and WHEREAS, the City Council has determined that there is a compelling governmental interest in licensing rental dwelling units in order to protect the health, safety, and welfare of City residents; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n, supra), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: Page 333 of 716 38-O-11 ~4~ SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Title 5, Chapter 8 of the City Code is hereby deleted in its entirety and replaced with the following, titled “Licensing of Rental Dwelling Units”: 5-8-1: PURPOSE: The purpose of this Chapter is to promote the public health, safety, and welfare by requiring the licensing of all rental dwelling units within the City of Evanston. 5-8-2: DEFINITIONS: For the purposes of administering this Chapter, these definitions shall apply: DIRECTOR: The Director of the City of Evanston Community & Economic Development Department or his or her designee. UNIT: Shall have the same definition as “dwelling unit” in Section 6-18-3 of this Code. OWNER: Any person, agent, operator, firm or corporation having a legal or equitable interest in real property; or recorded in the official records of the state, county, or municipality as holding the title to the real property; or otherwise having control of the real property, including the guardian of any such person, or the executor or administrator of the estate of any such person. Throughout this Chapter, the singular shall include the plural. 5-8-3: LICENSE REQUIRED; LICENSES NON-TRANSFERABLE: (A) License Required: It shall be unlawful for any person to rent or offer for rent any Unit, located within the City, for which there is no current and valid license issued pursuant to the terms of this Chapter. Notwithstanding the foregoing, no license shall be required for: 1. Owner-occupied Units; 2. Units located in Two-Family Dwellings, as defined in Section 6-18-3 of this Code, when one (1) Unit therein is Owner-occupied; 3. Units that are neither occupied nor for rent, such as those registered as Vacant Buildings pursuant to Title 4, Chapter 20 of this Code; 4. Lodging rooms or rooming units as defined in Section 6-18-3 of this Code and/or governed by Title 5, Chapter 2 of this Code; Page 334 of 716 38-O-11 ~5~ 5. Units licensed and inspected by the State of Illinois or the Federal Government, including, but not limited to, nursing homes, retirement centers, rest homes; and/or 6. Units owned by governmental agencies or public housing authorities. (B) Licenses Non-Transferable: No license shall be transferred to another Unit. 5-8-4: LICENSE APPLICATIONS; FEES; AMENDMENTS; EXPIRATION: (A) License Applications: Every Owner who applies for a license to rent a Unit, a renewal of such a license, or an amendment to such a license, shall file with the City, no later than December 31 of each year and on a form generated and provided by the Director, a written and signed application, which he/she certifies is true and correct. Every such application shall contain information including, but not limited to, the following: 1. The name, street address, telephone number, and e-mail address of: each Owner of the Unit; and/or a responsible partner or officer if the Owner is a partnership or voluntary unincorporated association; and/or the registered agent if the Owner is a corporation or limited liability company; 2. The name, street address, telephone number, and e-mail address of a natural person twenty-one (21) years of age or older, designated by the Owner as the authorized agent for receiving notices of City Code violations and for receiving process, in any court proceeding or administrative enforcement proceeding, on behalf of such Owner in connection with the enforcement of the City Code. Notwithstanding the foregoing, this person may be between eighteen (18) and twenty-one (21) years of age provided that the license application includes proof that said person has a valid realtor’s license issued pursuant to the Illinois Real Estate License Act, 225 ILCS 454-1-1 et seq., as amended. This person must maintain an office and/or reside in Cook County, Illinois. An Owner who is a natural person and who meets the requirements of this Subsection may designate him/herself as agent; 3. The name, street address, telephone number, and e-mail address of the Owner’s agent for the purpose of managing, controlling or collecting rents, and any other person who is not an Owner but who controls such rental Unit, if any; 4. The name, street address, and telephone number of each company that provides an insurance policy for the rental Unit; Page 335 of 716 38-O-11 ~6~ 5. The street address and property index number(s) of the property whereon the rental Unit is located. 6. A floor plan of the rental Unit that indicates the square footage and intended purpose of each room. 7. A statement that the Owner is aware of and shall comply with the portions of the City Code applicable to the business of offering Unit(s) for rent. (B) License Fees: The Owner of a rental Unit shall pay an annual license fee of twenty-six dollars ($26.00) for each such Unit when he/she files a license application or renewal. The fee shall not be prorated. Failure to pay the annual fee for any such license within six (6) weeks of license expiration shall result in an additional late charge of thirty percent (30%). (C) Refusal to Issue License: The City may refuse to issue a license for any Unit that suffers from any cause for revocation set forth in Section 8 of this Chapter and/or if the application for such a Unit indicates that such a violation exists (e.g., the submitted floor plan indicates insufficient means of egress). The City reserves the right to inspect any Unit before issuing a license for said Unit. (D) License Amendments: Whenever there is a change in the required information for a license application the Owner shall, within twenty (20) days of such change, apply for an amendment to the license for said Unit. There shall be no additional fee for filing a license amendment. (E) License Expiration: All Each licenses shall automatically expire on December 31 of each one (1) year after its date of issuance. 5-8-5: INSPECTIONS: (A) The City shall inspect all rental Units no less than once every four (4) years. The City shall provide notice to the Owner of a rental Unit, and/or the Owner’s local agent, of upcoming inspections via First Class U.S. Mail, sent at least twenty-one (21) days before said inspection. (B) When an inspection of a rental Unit reveals any violations of the City Code, the Director shall establish a compliance schedule. In establishing a compliance schedule, the Director shall determine the minimum time reasonably necessary to correct the violations based upon the number and severity of the violations. The Director shall send notice, via First Class U.S. mail, to the property Owner or his/her local agent at the address provided on the most recent license application. Said notice shall include the following: 1. Description of the relevant Unit, sufficient for identification; Page 336 of 716 38-O-11 ~7~ 2. A list of the violations of the City Code; 3. The possible penalties for said violations; and 4. The date upon which the licensing re-inspection shall occur. (C) The City shall perform a licensing re-inspection of the rental Unit at the end of the compliance schedule. (D) The Owner of the rental Unit or his/her local agent shall correct all City Code violations cited in the aforementioned notice by the end of the compliance schedule. If the Owner or his/her local agent fails to make such corrections, the Owner may be adjudged liable for said Code violations and the license for said Unit shall be subject to revocation pursuant to the terms of this Chapter. 5-8-6: POSTING OF LICENSE REQUIRED: It shall be unlawful for any Owner of a rental Unit within the City to fail to post the license for said Unit, issued according to the terms of this Chapter, or a true copy thereof, conspicuously upon the premises wherein said Unit is located. 5-8-7: PENALTIES: (A) Any person found liable for renting or offering for rent any Unit, located within the City, for which there is no current and valid license issued pursuant to the terms of this Chapter, shall be fined five hundred dollars ($500.00) for the first offense, one thousand dollars ($1000.00) for the second offense in any one (1)-year period, and two thousand five hundred dollars ($2,500.00) for the third and any subsequent offense in any one (1)-year period. A separate offense shall be deemed committed each day during which a violation occurs or continues. (B) Any person found liable for failing to amend a license as required by this Chapter and/or submitting false information on a license application, license renewal, and/or a license amendment filed pursuant to this Chapter, shall be fined one hundred dollars ($100.00) for the first offense, two hundred fifty dollars ($250.00) for the second offense in any one (1)-year period, and five hundred dollars ($500.00) for the third and any subsequent offense in any one (1)-year period. Each day that such information remains uncorrected by the owner(s) shall constitute a separate and distinct offense. (C) Any person found liable for failing to post a license as required by this Chapter shall be fined one hundred dollars ($100.00). A separate offense shall be deemed committed each day during which a violation occurs or continues. Page 337 of 716 38-O-11 ~8~ (C D) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by law, including, but not limited to, filing a lien against the Unit or the premises wherein said Unit is located. 5-8-8: REVOCATION; REVOCATION PROCEDURES: (A) The Director may revoke a license issued pursuant to the terms of this Chapter for any of the following reasons: 1. If the Owner of the relevant rental Unit or his/her local agent violates any of the terms of this Chapter; 2. If the rental Unit or its use suffers from and/or creates any violations of the following portions of the City Code: Title 4, “Building Regulations;” Title 5, “Housing Regulations;” Title 6, “Zoning,” including, but not limited to, occupancy by more than three (3) unrelated persons living together as a single housekeeping unit; Title 8, “Health and Sanitation;” 3. If the Owner of the relevant rental Unit or his/her local agent is deemed to have maintained a Nuisance Premises in the Unit or on the premises wherein said Unit is located, in violation of Section 9-5-4 of the City Code; 4. If, pursuant to Title 4, Chapter 20 of the City Code, the Director deems the rental Unit, or the premises wherein the Unit is located, to be a Vacant Building, as defined therein; and/or 5. If the City or other governmental agency condemns the rental Unit or the premises wherein the Unit is located. (B) Not less than three (3) business days prior to revoking a license issued pursuant to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation hearing to the Owner or his/her authorized agent at the address provided on the most recent license application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the license application. Said notice shall include the following: 1. Description of the relevant Unit, sufficient for identification; 2. A statement that the license for said Unit is subject to revocation; 3. A statement of the reasons for the revocation; 4. The date and time upon which a revocation hearing shall occur; and 5. The location for said revocation hearing. Page 338 of 716 38-O-11 ~9~ (C) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the Corporation Counsel. (D) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written decision that shall constitute a final determination for purposes of judicial review pursuant to the Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision, the City Manager may consider any of the following: 1. The nature of the violation. 2. The nature and extent of the harm caused by the licensee's action or failure to act. 3. The factual situation and circumstances surrounding the violation. 4. Whether or not the action or failure to act was willful. 5. The record of the licensee with respect to violations. (E) The Director shall not reinstate a license for a rental Unit that has been revoked pursuant to the terms of this Chapter. The Owner of such a Unit or his/her local agent must apply for a new license for said Unit pursuant to Section 4 of this Chapter. The Director shall not issue a new license for the rental Unit until a City inspection of the Unit reveals no violations of the City Code. If the license was revoked due to over-occupancy and/or violation(s) of Section 9-5-4 of the City Code, the Director shall not issue a new license for the rental Unit until at least one hundred eighty (180) days have elapsed since the date of revocation. 5-8-9: ENFORCEMENT: (A) The City may enforce the terms of this Chapter by any lawful means, including, but not limited to, proceedings in the City’s Division of Administrative Hearings or the Circuit Court of Cook County. (B) The Director may refuse to issue any permit(s) required by the City Code for any construction, alteration, installation, razing or other work done in or on any rental Unit, or the premises wherein said Unit is located, or any certificate of occupancy required by the City Code for such a Unit or the premises wherein said Unit is located, unless the Owner or other applicant for such permit(s) and/or certificate(s) presents a current and valid license for every such Unit. (C) The City Clerk shall issue no real estate transfer tax stamps for a transfer affecting the premises wherein any rental Unit(s) is/are located unless the grantor or seller presents a current and valid license for every such Unit. Page 339 of 716 38-O-11 ~10~ (D) Records kept by the City for the purposes of enforcing the terms of this Chapter shall constitute evidence in the courts of the State of Illinois with regards to any action filed pursuant to the City’s Residential Landlord and Tenant Ordinance, as set forth in Title 5, Chapter 3 of this Code. 5-8-10: SEVERABILITY: That if any provision of this Chapter or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Chapter that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Chapter is severable. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect from and on July 1, 2012, after its passage, approval, and publication in the manner provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel Page 340 of 716 38-O-11 ~11~ EXHIBIT A Illinois Municipalities Known to License Rental Dwellings Aurora Batavia Carpentersville Des Plaines Elmwood Park Glendale Heights Hanover Park Midlothian Mount Prospect Oak Park Rolling Meadows Round Lake Beach Streamwood Waukegan West Chicago Westmont Woodridge Page 341 of 716 For City Council Meeting of November 14, 2011 Item P4 Ordinance 90-O-11: Amending City Code Regarding Sign Regulations For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Dennis Marino, Manager, Planning & Zoning Walter Hallen, Project Management Supervisor Subject: Proposed Ordinance 90-O-11, Amending Certain Portions of Title 4, Chapter 12 of the Evanston City Code, Sign Regulations Date: November 4, 2011 Recommended Action The Sign Review and Appeals Board and staff recommend approval of Ordinance 90-O- 11 that amends the Sign Regulations to improve administration. This ordinance was introduced at the October 24, 2011 City Council meeting. Proposal The amendment proposed would: • Increase the size of management signs as an exempt sign; • Include small blade signs (signs perpendicular to the building wall) as a permitted sign type; • Decrease the site posting timing from 15 to 5 days before a meeting; • Remove Special Sign Districts from the Sign Regulations; and • Revise the standards on which variations are to be judged by the Board. Funding Source No funds are required. Discussion Real estate management signs are exempt signs in the current Ordinance, but they are limited to 4 square feet in area. The proposed amendment would increase the size to 6 square feet (2’W X 3’H) which would give room for the required text using a reasonable letter size. Blade signs are not allowed by the current Sign Regulations. They have come back into popularity as a pedestrian friendly mode of retail signage and are appropriate for use in Memorandum Page 342 of 716 Page 2 business districts of Evanston. The Board has approved variations for at least four small blade signs and they are included as a sign type in our only Special Sign District (Church Street Plaza). The amended ordinance does include limiting standards for blade signs. Sign variation requests must be submitted 15 days before a Sign Board meeting so that the site can be posted with a sign noticing the variation request. If a variation request is submitted during that 15 day period it must be placed on the next month’s Sign Board agenda. Decreasing the site posting time to 5 days gives adequate notice and reduces delays in processing. Very few calls are generated by site posting and most are dismissed once the caller knows the purpose of the sign. Only one Special Sign District exists in Evanston at the Church Street Plaza complex and the application seems to have been developed for this unique, large scale project. The Sign Regulations require any premise with four or more nonresidential occupancies to have a Unified Business Center Signage Plan approved by the Sign Board. There is not a need for additional Special Sign Districts given the existing mechanism of a Unified Business Center Signage Plan. The current six standards for the judging of a variation must all be met for any variation to be approved. In the proposed amendment the number of standards is reduced to five and all still must be met. The wording of each has been revised to give the Sign Board more flexibility in their decision making process. The text from the original Ordinance when strictly applied made any variation difficult if not improbable. Legislative History The Sign Regulations were created in 1987 and Amended in 2003. Ordinance 90-O-11 -- introduced at the October 24, 2011 City Council meeting. Attachments Ordinance 90-O-01, amending the Sign Regulations Page 343 of 716 10/3/2011 90-O-11 AN ORDINANCE Amending Certain Portions of Title 4, Chapter 12 of the Evanston City Code, “Sign Regulations” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection (M) of Section 4-12-6 of the Evanston City Code of 1979, as amended (“City Code”), “Exempt Signs,” is hereby further amended to read as follows: (M) Management Signs: Signs not exceeding four (4) square feet two feet (2’) wide by three feet (3’) high which designate that indicate the real estate management agent for a premises and the agent’s contact information. Management signs may display the words “For Rent” in letters no more than three inches (3”) in height. SECTION 2: Section 4-12-10 of the City Code, “Permitted Sign Types,” is hereby further amended by the enactment of a new Subsection (M) thereof, “Blade Signs,” to read as follows: (M) Blade Signs: 1. Position: Blade signs shall be project from and be perpendicular to a building’s façade, and the top of any such sign shall not be more than fifteen feet, six inches (15’6”) above grade at the building. 2. Area: Blade signs shall not measure more than two feet (2’) wide nor more than three feet (3’) high. 3. Clearance: The bottom of any blade sign shall be at least seven feet, six inches (7’6”) above grade at the building. 4. Illumination: Blade signs shall not be illuminated. 5. Number: There shall be no more than one (1) blade sign per façade. Page 344 of 716 90-O-11 ~2~ SECTION 3: Subsection 4-12-16-(E)-1-e of the City Code, “Hearing Notice,” is hereby further amended to read as follows: e. The sign shall be posted not less than fifteen (15) seven (7) days before the hearing to which it refers. It shall be removed within five (5) days after the final decision of the Sign Review and Appeals Board on the petition. SECTION 4: Subsection 4-12-15-(B) of the City Code is hereby further amended to read as follows: (B) Jurisdiction: The Board is hereby vested with the following jurisdiction and authority: 1. Appeals: The Board shall hear all appeals from any order, requirement, decision, determination, or interpretation of the Administrative Officer acting within the authority vested from this Chapter and make written findings and decisions for the disposition of such appeals. 2. Variations: The Board shall hear all petitions for variations from the provisions of this Chapter, make written findings, and approve, modify, approve with conditions or deny such petitions for variations. 3. Unified Business Centers: The Board shall hear all requests for the establishment or amendment of comprehensive sign plans for unified business centers, make written findings, and approve, modify, approve with conditions or deny such requests. 4. Special Sign Districts: The Board shall hear all proposals for the creation or amendment of special sign district boundaries, make written findings, and recommend the approval, modification, approval with conditions or denial of such proposals to the City Council. The Board shall hear all requests for the establishment or amendment of comprehensive sign plans for special sign districts, make written findings, and recommend the approval, modification, approval with conditions or denial of such requests to the City Council. SECTION 5: Section 4-12-19 of the City Code, “Special Sign Districts,” is hereby deleted in its entirety, with all subsequent Sections of Title 4, Chapter 12, re- numbered accordingly. Page 345 of 716 90-O-11 ~3~ SECTION 6: The definition of “Comprehensive Sign Plan” included in Subsection 4-12-3-(C) of the City Code, “Definitions,” is hereby further amended to read as follows: “A set of criteria and a format approved by the Sign Review and Appeals Board for all signs to be located in a Special Sign District or on the premises of a Unified Business Center.” SECTION 7: Subsection 4-12-17-(E) of the City Code is hereby further amended to read as follows: (E) Standards: Variations shall only may be approved to overcome an exceptional condition which poses practical difficulty or particular hardship in such a way as to prevent the display of a sign as intended by this Chapter. No variation shall be granted unless the Board makes findings of fact with regards to finds that the petition meets each of the following standards: 1. Unique Hardship: The proposed variation will not merely serve as a convenience to the applicant, but will alleviate some demonstrable and unusual hardship that arises due to factors including, but not limited to, location, site configuration, and/or building configuration which would result if the strict letter of the regulations were carried out and which is not generally applicable to other property within the City. 2. Reasonable Return: The property in question cannot yield proposed variation will contribute to a reasonable return from the business advertised if permitted to be used only under the conditions allowed by the regulations in this Chapter. 3. Not Self Created: The alleged hardship has not been created by the petitioner or any person presently having a proprietary interest in the premises. 4. Not Harm Public Welfare: The proposed variation will not be materially detrimental to the public welfare or injurious to other property or improvements in the neighborhood. The proposed variation will not by itself or with other signs contribute to visual distraction which may lead to personal injury or a substantial reduction in the value of property. 5. Graphic Effectiveness Demonstrated: The petitioner has demonstrated that all reasonable efforts (utilizing color, contrast, lettering legibility, illumination, and graphic composition) have been made to increase the reading effectiveness of the proposed sign within the normal requirements of this Chapter. Page 346 of 716 90-O-11 ~4~ 6 4. Consistent with Intent: The proposed variation is in harmony with promotes the intent, purpose, and objectives of the Sign Regulations set forth in Section 2 of this Chapter. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel Page 347 of 716 For City Council meeting of November 14, 2011 Item P5 Ordinance 89-O-11: Major Variations for Multifamily Dwelling at 2500 Green Bay Rd. For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Dept. Dennis Marino, Manager, Planning & Zoning Division Subject: Ordinance 89-O-11, Granting Major Variations for Construction of a Multi Family Dwelling at 2500 Green Bay Road, as Amended, for Adoption Date: November 4, 2011 Recommended Action Staff recommends adoption of the amended ordinance. Discussion The Zoning Board of Appeals (ZBA) recommended approval of the development proposal for this blighted site that has been foreclosed after construction commenced several years ago, but did not proceed beyond the foundation. Ordinance 89-O-11 was introduced on October 24, 2011 by the City Council and amended to delete the recommended condition of a parking lease for three off street parking spaces as recommended by the ZBA. Legislative History Ordinance 89-O-11 was introduced on October 24, 2011 by the City Council and amended as stated above. Attachments Ordinance 89-O-11, as amended Staff memo and attachments introduced at the October 24, 2011 City Council meeting. Memorandum Page 348 of 716 10/24/2011 10/3/2011 89-O-11 AN ORDINANCE Granting Major Variations for the Construction of a Multifamily Dwelling Located at 2500 Green Bay Road in the R5 General Residential District WHEREAS, 2500 Green Bay Road LLC (the “Applicant”), owner of the property commonly known as 2500 Green Bay Road (the “Subject Property”), located within the R5 General Residential District (“R5 District”) and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of Major Variations pursuant to Sections 6-3-8, 6-8-7-4, and 6-16-5 of Title 6 of the Evanston City Code of 1979, as amended (“the Zoning Ordinance”); and WHEREAS, the Applicant seeks to construct a Multifamily Dwelling, with twelve (12) dwelling units and fifteen (15) off-street parking spaces, on the Subject Property, a lot ten thousand square feet (10,000 ft2) in area; and WHEREAS, on September 20, 2011, the Zoning Board of Appeals (“ZBA”) held a public hearing, pursuant to proper notice, in case no. 11ZMJV-0063, to consider the application, received testimony, made written records and findings that the application met the standards for Major Variations set forth in Subsection 6-3-8-12-(E) of the Zoning Ordinance, and recommended City Council approval thereof; and WHEREAS, at its meeting of October 24, 2011, the Planning and Development Committee of the City Council (the “P&D Committee”) considered the ZBA’s findings, amended, and accepted the ZBA’s recommendation, as amended, and recommended City Council approval of the requested Major Variations; and Page 349 of 716 89-O-11 ~2~ WHEREAS, at its meeting of November 14, 2011, the City Council considered and adopted the recommendations of the ZBA and as amended by the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the ZBA and P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 11ZMJV-0063. SECTION 3: The Major Variations approved hereby are: (A) To permit twelve (12) dwelling units on the Subject Property whereas Subsection 6-8-7-4-(D) of the Zoning Ordinance establishes a maximum of nine (9) dwelling units on a lot of this size. (B) To permit fifteen (15) on-site, off-street parking spaces whereas Subsection 6-16- 3-5, Table 16-B of the Zoning Ordinance requires eighteen (18) off-street parking spaces for a Multifamily Dwelling with the proposed number of bedrooms. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted by the terms of this ordinance, violation of any of which shall constitute grounds for revocation thereof, pursuant to Subsection 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. Page 350 of 716 89-O-11 ~3~ (B) Parking Lease: Pursuant to Subsection 6-16-2-1-(B) of the Zoning Ordinance, the Applicant shall acquire and/or lease no fewer than three (3) off-street parking spaces located not more than one thousand feet (1,000’) from the Subject Property and not located in a more restrictive Zoning District than the Subject Property. The Applicant shall submit proof of such acquisition or lease to the City before it may apply for any construction permit pursuant to the Major Variations authorized by the terms of this ordinance. For as long as the Applicant makes use of any of the Major Variations authorized by the terms of this ordinance, it shall maintain and keep current such a lease, and shall comply with all terms thereof and any amendment(s) thereto. (C B) Recordation: The Applicant shall, at its cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any construction permits pursuant to the Major Variations authorized by the terms of this ordinance. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 351 of 716 89-O-11 ~4~ SECTION 9: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel Page 352 of 716 89-O-11 ~5~ EXHIBIT A LEGAL DESCRIPTION LOT 10 IN BLOCK 16, IN NORTH EVANSTON BEING A SUBDIVISION OF LOTS 11, 12, 13, 14, 15, 16 AND THE W EST 4 3/10THS ACRES OF LOT 17 IN GEORGE SMITH’S SUBDIVISION OF THE SOUTH PART OF THE ARCHANGE OUILMETTE RESERVATION, RECORDED IN BLOCK 29, PAGE 58 OF MAPS, AND ALSO OF LOTS 1, 3 AND PART OF LOT 2 LYING BETWEEN THE CHICAGO AND MILWAUKEE RAILWAY AND THE W EST LINE OF LOT 3, PRODUCED TO THE NORTH LINE OF SECTION 12, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN OF ASSESSOR’S PLAT OF EVANSTON, RECORDED IN BOOK 143, PAGE 45 OF MAPS, ALL IN COOK COUNTY, ILLINOIS. PIN: 10-12-200-018-0000 COMMONLY KNOWN AS: 2500 Green Bay Road, Evanston, Illinois. Page 353 of 716 For City Council meeting of October 24, 2011 Item P2 Ordinance 89-O-11 Granting Major Variances for 2500 Green Bay Road in the R5 General Residential District For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director of Community and Economic Development Dennis Marino, Manager, Planning and Zoning Division Dominick Argumedo, Zoning Planner Subject: Ordinance 89-O-11 Granting Major Variances for the Construction of a Multifamily Dwelling Located at 2500 Green Bay Road in the R5 General Residential District Date: October 11, 2011 Recommended Action The Zoning Board of Appeals (ZBA), Site Plan and Review Committee and staff recommend the adoption of Ordinance 89-O-11 that grants zoning relief at 2500 Green Bay Road to allow the construction of 12 residential units where the zoning code allows a maximum of nine units, and to permit 15 on-site parking spaces where the zoning code requires 18 off-street parking spaces. The Zoning Board of Appeals further recommends that the applicant acquire 3 off-site parking spaces. Staff does not concur with that recommendation and finds that the 15 on-site parking spaces provided would be sufficient due to the proximity to public transit and the fact that this is a proposed transit-oriented rental development that should experience a 1 to 1 parking ratio. Staff also suggest consideration of the possible condition of a car-sharing vehicle on site, as recommended by the Site Plan and Appearance Review Committee, in lieu of the 3 additional required parking spaces. Summary In 2004, the City approved an 8-unit residential condominium building with 15 parking spaces at 2500 Green Bay Road. The original developer completed the building’s foundation; however, the project did not proceed further. The present owner seeks to complete the development with additional residential units. The building bulk would be the same. However, the interior would be changed to increase the number of units from 8 to 12. The units would also be rental compared to condominiums in the previous plan. The number of proposed parking spaces would not change and remain at 15, three of those units above ground, with 12 underground. Memorandum Page 354 of 716 As the applicant does not propose to change the height and bulk of the building, the City’s Certificate of Zoning Compliance from 2004 is still valid, and the proposal’s height and bulk is compliant. In contrast, the change in the number of proposed units required a reassessment by City staff. As the proposed number of rental units exceeds the allowed lot size per dwelling unit, a variance is required. In addition, the additional residential units required a reassessment of parking spaces required on site. With the additional units, the number of parking spaces required increased from the originally required 12 from the 2004 proposal to 18 spaces. The new requirement exceeds the proposed 15 parking spaces. The Zoning Board of Appeals recommends approval of the proposal with the condition that the applicant acquire at least 3 off-site parking spaces. If the applicant did acquire such spaces within a thousand feet, the need for a variance would cease. Staff feels the parking on site is sufficient and appropriate for a variance. The site’s proximity to public transit (across street from the Central Street Metra stop and 0.6 miles from the Central Street CTA stop with connecting bus service) provides sufficient transit oriented alternatives. This site is in a blighted condition and the ability of the rental development to secure financing based on economic feasibility and proceed to completing construction is essential to remedy the current deteriorated condition of the site. Legislative History September 20, 2011 – ZBA voted unanimously to recommend approval with condition. Attachments Ordinance 89-O-11 Context Map Site Renderings ZBA Staff Report ZBA Findings Letter Page 355 of 716 2500 Green Bay Road Context Map DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:1,322 Made with Evanston's GIS Printed: Oct 12, 2011 3:43:49 PMPage 356 of 716 Page 357 of 716 Page 358 of 716 Page 359 of 716 Page 360 of 716 To: Zoning Board of Appeals From: Dominick Argumedo, Zoning Planner Subject: 2500 Green Bay Road, 11ZMJV-0063, ZBA Determining Body Date: September 16, 2011 Notice—Published in the August 25, 2011 Evanston Review: @ Properties, property owner, apply for major zoning relief to increase the number of residential units at the 2500 Green Bay Road development from 8 units to 12 units and provide 15 parking spaces where 18 would be required. The project was previously approved for eight units by-right. The proposed development would require zoning relief for lot size per dwelling unit (zoning code section 6-8-7-4-D). The proposal would also require zoning relief from parking requirements listed in zoning code Chapter 16 Table 16-B that mandates this development provide 18 spaces where 15 would be provided. The City Council is the final determining body for this case. Site Background: The City previously approved an 8-unit residential project for this location. The developer pulled a Building Permit and built the foundation, the project then halted. The present owner/developer proposes to increase the units on site from 8 to 12. The bulk of the building would not change; the building would have the same height and the same footprint. However, the proposed building interior is different to accommodate more units. As the City issued a building permit and no additional bulk proposed, the project will not be reassessed under current zoning bulk regulations. When the City analyzed and approved the project in 2005, the City did not have any impervious surface requirement. So, while the project is over the current impervious surface limit—the project is legal non-conforming. The change in the number of units does trigger a reassessment of the parking required on site. The applicant proposes to keep the on-site parking at 15 as originally proposed. Due to the additional 4 units, the required number of parking spaces rises to 18. Thus a variance is required. As with all off-street parking variances, the City Council is the determining body. Memorandum Page 361 of 716 Ordinances Identified for Requested Variance Relief: 6-8-7-4-(D) Multiple-family and group occupancy dwelling units--One thousand five hundred (1,500) square feet each for the first four (4) dwelling units, plus eight hundred (800) square feet for each additional dwelling unit. 10,000 sq ft lot allows 9 units Applicant proposes 12 6-16-3-5-Table-B Multiple family dwellings, 1 ¼ parking space per 1 bedroom unit, 1.5 parking space per 2 bedroom unit, 2 parking spaces per 3 bedroom units. Required parking spaces 18; Applicant requests 15 Site Plan and Appearance Review Committee (SPAARC) Discussion and Recommendation: Heard at September 13, 2011 SPAARC—notes to be forwarded Tuesday. SPAARC did unanimously recommend approval with the condition of one parking space dedicated to a car-sharing entity. Comprehensive Plan and Other Specifications: The 2000 Comprehensive Plan classifies 2500 Green Bay Road into the “Medium- Density” designation. The Comprehensive Plan defines the area as follows, “Medium- density areas are characterized by apartment buildings and a few older single-family homes. Densities average about 45 units per acre.” The Comprehensive Plan further defines this portion of Green Bay Road as a Major Street that carries at least 10,000 vehicles per day and relies on traffic signals at major intersections to control traffic flow Staff Comment: If the ZBA supports the variance application, the ZBA should consider recommending the following condition thereon: a. Applicant shall develop the property in compliance with documents on file and testimony before the ZBA (11ZMJV-0065). b. Staff also recommends that one parking space be used for a car-sharing service. Page 362 of 716 October 12, 2011 Zoning Board of Appeals Recommendation Regarding 2500 Green Bay Road Major Variance Application Case ZBA 11ZMJV-0063 Heard September 20, 2011 Based on the application, submitted documents, testimony, and upon the deliberations and findings reflected in the audio-visual recording of the hearing, the Zoning Board of Appeals recommends approval of the application by @ Properties, property owner, for major zoning relief to increase the number of residential units at the 2500 Green Bay Road development from 8 units to 12 units and provide 15 parking spaces where 18 would be required. The project was previously approved for eight units by-right. The proposed development would require zoning relief for lot size per dwelling unit (zoning code section 6-8- 7-4-D). The proposal would also require zoning relief from parking requirements listed in zoning code Chapter 16 Table 16-B that mandates this development provide 18 spaces where 15 would be provided. The Zoning Board of Appeals recommends approval of the requested variation subject to construction and use of the development being in substantial compliance with the testimony and documents placed on file. Robert Creamer, Chair Date Zoning Board of Appeals Voting Aye: Berns, Creamer, McLennan, Summers, Voting Nay: None Abstaining: None Absent: Gingold, Rodgers, Wineberg Page 363 of 716 For City Council meeting of November 14, 2011 Item P6 Ordinance 88-O-11: Granting a Special Use for a Bed and Breakfast at 300 Church St. For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director of Community and Economic Development Dept. Dennis Marino, Manager, Planning and Zoning Division Subject: Ordinance 88-O-11, Granting a Special Use for a Bed and Breakfast Establishment at 300 Church Street Date: November 4, 2011 Recommended Action Staff recommends approval of the revised Ordinance. Summary The ordinance has been revised consistent with the amendments. This includes revisions to the operator restricted language, the coach house occupancy restriction language and the off-street parking requirements. Legislative History August 16, 2011: The ZBA recommended to the City Council to deny the application for a special use permit September 12, 2011: City Council voted 7-2 to reject the ZBA’s recommendation to deny the special use October 24, 2011: City Council introduced and amended Ordinance 88-O-11 Attachments Ordinance 88-O-11 Staff memo and attachments introduced at the October 24, 2011 City Council meeting. Memorandum Page 364 of 716 10/24/2011 10/3/2011 88-O-11 AN ORDINANCE Granting a Special Use Permit for a Bed and Breakfast Establishment Located at 300 Church Street in the R1 Single-Family Residential Zoning District WHEREAS, the Zoning Board of Appeals (“ZBA”) met on August 2, 2011, pursuant to proper notice, to consider case no. 11ZMJV-0028, an application filed by Evergreen Manor, LLC (the “Applicant”), contract purchaser of the of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 300 Church Street (the “Subject Property”) and located in the R1 Single-Family Residential Zoning District (“R1 District”), for a Special Use Permit to establish, pursuant to Section 6-4-7 and Subsection 6-8-2-4 of Title 6 of the Evanston City Code, 1979, as amended (“the Zoning Ordinance”), a Bed and Breakfast Establishment (“B&B”) on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a B&B did not meet the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council deny the application; and WHEREAS, at its meetings of September 12, 2011 and October 24, 2011, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council reject the ZBA’s recommendation and instead approve the application in case no. 11ZMJV-0028; and Page 365 of 716 88-O-11 ~2~ WHEREAS, at its meetings of September 12, 2011, October 24, 2011, and November 14, 2011, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, and adopted those of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and made a part hereof. SECTION 2: The City Council hereby approves the Special Use Permit for a B&B on the Subject Property as applied for in case no. 11ZMJV-0028. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the grant of a Special Use Permit, violation of any of which shall constitute grounds for revocation thereof pursuant to Subsection 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. (B) Operator Restricted: Pursuant to Subsection 6-3-5-15-(C) of the Zoning Ordinance, the Special Use Permit for a B&B, granted by the terms of this ordinance, shall relate to the operator of said B&B and not the Subject Property. The only owner who may occupy the Subject Property and operate the B&B therein shall be Cathi Overend. Should Ms. Overend cease to be an owner of the Subject Property, cease to occupy the Subject Property, and/or cease to operate the B&B on the Subject Property, the Special Use Permit authorized by the terms of this ordinance shall automatically terminate without further action by the City, and be rendered null, void, and of no further force or effect, upon the later of the following to occur: the date James N. Pritzker dies, becomes incapacitated, and/or ceases to have an ownership interest in the B&B; or the date the owner-occupant, who operates the B&B at the time Mr. Pritzker dies, becomes incapacitated, and/or ceases to have an ownership interest in the B&B, Page 366 of 716 88-O-11 ~3~ ceases to own, occupy, and/or operate said B&B. The Applicant shall notify the City within ten (10) business days of any change in owner-occupant-operator and/or Mr. Pritzker’s death, incapacitation, or cessation of ownership interest in the B&B. (C) No Basement Kitchen: The Applicant shall not install cooking facilities in the basement of the Subject Property. (D) Coach House Occupancy Restricted: Pursuant to Subsection 6-4-7-(B) of the Zoning Ordinance, the coach house on the Subject Property shall not be used as living quarters for boarders, roomers, permanent guests, or any other kind of tenant, in conjunction with the operation of the B&B authorized by the terms of this ordinance. (E) Off-Street Parking: Before the Applicant may apply for a B&B license, as required by Subsection 6-4-7-(G) of the Zoning Ordinance and Section 8-22-2 of the City Code, it shall lease no fewer than two one (2 1) parking spaces that are is located not more than one thousand feet (1,000’) from the Subject Property and reserved for guests of the B&B authorized by the terms of this ordinance. Said spaces may be leased from a private entity and/or the City in the City’s Church and Chicago self-park garage. For as long as the Applicant operates said B&B, it shall maintain and keep current said leases and comply with all terms and/or conditions thereof. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 367 of 716 88-O-11 ~4~ SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 9: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: __________________________, 2011 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel Page 368 of 716 88-O-11 ~5~ EXHIBIT A Legal Description PARCEL 1: THE SOUTH 150 FEET OF LOTS 5 AND 6, (TAKEN AS A TRACT), IN BLOCK 16 IN THE ORIGINAL VILLAGE, NOW THE CITY OF EVANSTON, EXCEPTING FROM SAID PREMISES THE W EST 50 FEET AND ALSO EXCEPT THE EAST 25 FEET OF THE W EST 75 FEET OF THE SOUTH 50 FEET OF THE NORTH 60 FEET OF SAID LOT 6, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 1A: EASEMENT FOR THE BENEFIT OF PARCEL 1 AFORESAID FOR RIGHT OF WAY FOR INGRESS AND EGRESS IN, OVER AND UPON THE NORTH 10 FEET OF THE EAST 65 FEET OF LOT 6 AND THE SOUTH 2 FEET OF THE EAST 65 FEET OF LOT 7 IN BLOCK 16 IN THE ORIGINAL VILLAGE, NOW CITY OF EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, AS CREATED BY WARRANTY DEED FROM CONRAD SCHMEISSER AND ANNA SCHMEISSER, HIS WIFE, TO HENRY HUNTON, DATED JUNE 5, 1915 AND RECORDED JUNE 24,1915, AS DOCUMENT 5660422, IN COOK COUNTY, ILLINOIS. PARCEL 2: THE W EST 50 FEET OF LOT 5 AND THE W EST 50 FEET OF THE SOUTH 15 FEET OF LOT 6 IN BLOCK 16 IN EVANSTON IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2A: EASEMENT FOR THE BENEFIT OF PARCEL 2 AS CREATED BY GRANT FROM CONRAD SCHMEISSER AND ANNA, HIS WIFE TO JENNIE M. BEAKE AND HELEN S. BEAKE, DATED FEBRUARY 15, 1912 AND RECORDED FEBRUARY 16, 1912 AS DOCUMENT 4914908 FOR PASSAGEWAY OVER THE SOUTH 5 FEET OF THE NORTH 65 FEET OF THE W EST 50 FEET OF LOT 6 IN BLOCK 16 IN EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN. PINs: 11-18-127-003-0000 11-18-127-004-0000 COMMONLY KNOWN AS: 300 Church Street, Evanston, Illinois. Page 369 of 716 For City Council meeting of October 24, 2011 Item P3 Ordinance 88-O-11 Application for a Special Use for a Bed and Breakfast at 300 Church Street For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director of Community and Economic Development Dennis Marino, Manager, Planning and Zoning Division Dominick Argumedo, Zoning Planner Subject: Ordinance 88-O-11, Application for a Special Use for a Bed and Breakfast at 300 Church Street in the R1 Single-Family Zoning District Date: October 13, 2011 Recommended Action Summary On September 12, 2011, the City Council in a 7-2 vote rejected the recommendation of the Zoning Board of appeals to deny a special use for a proposed bed and breakfast at 300 Church. Street. Staff was directed to prepare an ordinance for consideration by the Planning & Development Committee and City Council at a future meeting date. Proposed ordinance 88-O-11 has been prepared in response to this request. The ordinance incorporates three conditions developed by the ZBA. Should the City Council decide to approve the application for a special use with conditions, these conditions restrict the operation to Cathi Overend, prohibit a basement kitchen and restrict occupancy of the existing coach house. Off street parking conditions require leasing 2 parking spaces on other public or private sites within 1,000 ft. from the subject property. The Committee also requested additional staff suggestions regarding the application and proposed Ordinance that have been provided under alternatives. Alternatives Potential alternatives for Committee consideration include allowing occupancy of the coach house only by a long term tenant with a lease of 12 or more months and allowing a substitute operator/owner subject to City Council approval or restricted to one of the other existing members of the LLC that will own the property. Staff’s opinion is that under no Memorandum Page 370 of 716 circumstances should a basement kitchen be permitted in regard to this potential special use. Staff’s concerns about parking have been substantially addressed by the applicant’s stated intent at the September 12th, 2011 P&D meeting to lease a space from an adjacent parcel and valet to the Church Street garage if needed for a potential 5th vehicle. Both of these statements of intent should be formally committed to in the form of binding leases for the subject spaces. The Ordinance has been conditioned to incorporate this provision. While ZBA recommended rejection of the application by the City Council, it crafted conditions should the City Council decide to approve the special use application Legislative History September 12, 2011 – City Council voted 7-2 to reject the ZBA’s recommendation to deny the special use August 16, 2011 – ZBA recommended to the City Council to deny the application for a special use permit. Attachments Ordinance 88-O-11 Minutes of the September 12th, 2011 P&D Meeting Minutes of the September 12th, 2011 City Council Meeting Context Map Site Plan Manager’s Certificate Petitioner’s Exhibit 1: Letters of Support Petitioner’s Exhibit 2: Appraiser Qualifications Petitioner’s Exhibit 3: Appraisal Report Letters of Opposition Citizen Letter Disputing Staff Land Use Determination Restricted Parking Map ZBA Staff Report ZBA Findings Letter August 16, 2011 ZBA Minutes City Legal Staff Memorandum Page 371 of 716 APPROVED Planning & Development Committee Meeting Minutes of September 12, 2011 City Council Chambers – 7:15 p.m. Lorraine H. Morton Civic Center ALDERMEN PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne STAFF PRESENT: Ald. P. Braithwaite, Ald. Burrus, G. Farrar, C. Godwin, Ald. Grover, S. Griffin, C. Hanawalt, D. Marino, B. Newman PRESIDING OFFICIAL: Ald. Rainey I. DECLARATION OF QUORUM A quorum being present, Chair Wilson called the meeting to order at 7:31 p.m. II. APPROVAL OF THE AUGUST 8, 2011 MEETING MINUTES Ald. Fiske moved approval of the minutes, seconded by Ald. Wynne. The minutes of the August 8, 2011 meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION (P1) Ordinance 75-O-11: Granting a Special Use for a Type 2 Restaurant at 1701 Sherman Avenue in the D2 Downtown Retail Core Zoning District Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of ordinance 75-O-11, granting a special use permit for the operation of a type 2 restaurant at 1701 Sherman Avenue. Warren Johnson Architects Inc., on behalf of Pret A Manger contract lessee, applied for a special use permit to operate a type 2 restaurant, “Pret a Manger.” For Introduction Ald. Wynne moved approval, seconded by Ald. Fiske. Yvonne Gilbert, the architect explained that the ingredients are delivered in the morning and the food is ready made for pickup, not made to order. The Committee voted unanimously 5-0 to introduce Ordinance 75-O-11. (P2) Ordinance 77-O-11, Proposed Amendment to the Existing Approved Planned Development at 1100 Clark Street/1719 Ridge Avenue Staff and the Site Plan & Appearance Review Committee recommend approval of the proposed amendment, Ordinance 77-O-11, to the existing approved planned development for 1100 Clark Street/1719 Ridge (Ordinance 5-O-04 as amended by Ordinance 125-O-05). Focus Development has proposed constructing a 175 unit rental development on the vacant lot that is part of the approved planned development commonly known as the Sienna Development. Page 372 of 716 Planning & Development Committee Meeting Minutes of 9-12-11 Page 2 of 7 Suspension of the Rules is requested for Introduction and Action at September 12, 2011 City Council meeting. For Introduction and Action Chair Wilson called the public who wished to speak to the podium: Bob Canizaro of 1800 Ridge, Evanston, IL, said some residents of his building were concerned about • The increase in density • Whether the setback change would align with the existing building • Whether decreased setback will affect visibility for traffic turning from Ridge east onto Clark • Why they were proposing 75% 1 bedrooms and 25% 2 bedrooms David Reifman of DLA Piper, Justin Pellai of Focus Development and George Halik, Architect of Booth Hansen presented information and the revised plans for “1717 Ridge Apartments”: • Focus has been the developer of several residential buildings in Evanston including: o Sherman Plaza o The Reserve o Church St. Station o 811 Chicago • Property is currently owned by an affiliate of Inland Bank • Developer has met 7 or 8 times with the condo association and Ald. Braithwaite, who are in support of the project • The current conditions of the property pose many issues to the community including: o Flooding o An unsightly 2-story hole in the ground o An ADA issue for condo owners that was not resolved before the previous developer went bankrupt • 175 Luxury units are proposed (condo level finishes) averaging 850 sq. ft. (42” cabinets, granite counters, etc.) • Propose to increase number of units from 256 to 286, less than the permitted 287 • Propose to reduce parking spaces from 365 to 354, but also creating more 1 bedroom units than previously proposed • F.A.R. increase from 2.0 to 2.25 is a technical issue • Propose decrease in setback from 12’ to 7’4” on Clark; decrease in setback from 20’ to 13’ on Ridge • 8 stories: no modifications to height or lot coverage • All units have balconies (recessed balconies on north and south sides) • Pool and amenities to be accessed in plaza at 3rd level and to include a pavilion, fitness center and cyber café, also accessible and available to condo owners • Parking: 16 on-grade level spaces accessed through alley; XX underground spaces access from Clark • Loading dock off alley • Materials to match existing condos: Buff-colored brick with stone on base and painted steel or natural anodized aluminum windows (matching existing) • Glass balconies: can be frosted to hide stored items Page 373 of 716 Planning & Development Committee Meeting Minutes of 9-12-11 Page 3 of 7 • Top floor to be all glass • Mr. Pellai assured Ald. Wynne that the lighting fixtures would be condo quality • Mr. Pellai assured Ald. Fiske that there would be rules in place to prevent the building from looking unsightly and there will be an on site leasing manager and engineer • Public Benefits: o LEED Silver Project o Project makes a contribution to the local economy o Generates $500,000 in property taxes o Includes 9 additional affordable units • Property is under contract • Mr. Pellai thanked City staff for their help in progressing to this point • Mr. Halik said as an Evanston resident and the architect, he is proud to be part of this project • Propose to begin project in November, 2011 and being occupancy November, 2012 • In response to Ald. Fiske’s inquiry, Mr. Pellai said there are no plans to convert the building to condo; the intent is to build rental units, as their market research has indicated a need for rental units. Ald. Braithwaite confirmed that the condo residents are in support of the project. He thanked the neighbors for their passion about the project. He said Focus Development has been diligent about addressing the residents’ issues and that the ADA issue has been resolved. He added that the project will generate $55,000 in permit fees Ald. Rainey moved approval, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to recommend approval of Ordinance 77-O-11 and suspension of the rules. (P3) Application for a Special Use for a Bed and Breakfast (B&B) at 300 Church Street in the R1 Single-Family Zoning District The Zoning Board of Appeals recommends to the City Council to deny the application for a special use permit to operate a Bed and Breakfast at 300 Church Street. The Site Plan and Appearance Review Committee and Staff declined to make a positive recommendation due to practical concerns about parking. A draft ordinance will be provided at a future meeting if the Planning and Development Committee and City Council disagree with the ZBA’s recommendation to deny. For Action Chair Wilson called the public who wished to speak to the podium: Kent Swanson of 1630 Judson and a partner in the John Buck Co., spoke in favor of the B&B: • It is being a good neighbor • Pritzker has done great restoration jobs • Positive alternative to hotel lodging • Positive impact on economic development Page 374 of 716 Planning & Development Committee Meeting Minutes of 9-12-11 Page 4 of 7 • Would increase home values through the appraisal process John Henderson of 115 Dempster for 20 years spoke against the B&B: • Commercial enterprise in a residential community • Would add noise and traffic • Doesn’t follow the intent of the ordinance • Sets a dangerous precedent • Changes atmosphere of the residential area • Reduce property values where there is no problem with property values in this area Rick Blabolil of 2325 Forestview for 30 years spoke in favor: • Need for creative opportunities to maintain and improve the economy • Number of cars will not offset parking • Noise level will not be increased by 4 units in the B&B Candace Kuzmarski of 1430 Sheridan for 20 years spoke against: • Neighbors have been fighting for 20 years to keep the area single family, being very close to a commercial district • Appraisal of a commercial property wouldn’t be used to compare to single family homes in the area Barbara Janes of 802 Colfax spoke against: • Wants to ensure housing standards are preserved • Shocked that City allows a basement with a kitchen to be used as an apartment; once it is allowed it will be difficult to remove: concerned about starting a precedent • Ordinance says owner-occupied, and this is not Jeannne Lindwall, representing Bob Atkins, President of Northwestern University Neighbors, spoke against: • They have been fighting commercial intrusions in this residential area • Concerned about precedent this B&B would set with basement apartments in homes • Concerned about parking and noise • Does not think the ZBA’s recommendation should be overturned unless they are in legal error Bob Barr of 1144 Asbury, representing the Evanston History Center at 225 Greenwood spoke in favor: • The B&B supports the History Center’s deep interest in renovation and preservation of homes • It will encourage tourism to Evanston Jan Halperin who works at the Evanston History Center spoke in favor: • The B&B will support historic tourism and welcome visitors to Evanston Ted Struve of 800 Elgin spoke against: Page 375 of 716 Planning & Development Committee Meeting Minutes of 9-12-11 Page 5 of 7 • Referred to a nice family who bought a single family home on Washington instead of a party who wanted to open a B&B Chris Ernst, who lives within 1 block of the proposed B&B, spoke against: • No one involved in the proposed B&B is a home owner • Concerned that it will set a precedent that anyone who is not a homeowner can open a B&B • City code does not address this type of B&B • City will lose hotel tax and won’t be able to regulate this type of B&B • This is a violation of the ordinance because it is not a B&B but a hotel Paul Brown of 1629 Judson, whose garage is across the alley, spoke in favor: • Not worried about property values going down, in fact in might improve them • Not a commercialization of the neighborhood • Not worried about parking • Not worried about noise Andrew Scott, representing Evergreen, LLC (the proposed B&B owner), introduced Paul Janecke, Architect and Mary Lindberger, Professional Apprasier, and argued in favor: • There is no language giving intent within the ordinance • The City’s Corporate Counsel has said the proposed B&B meets the owner occupied requirement, as an LLC is the occupant and owner • LLC’s mitigate liability and taxes and he would advise any “Mom and Pop” to become one if they were opening a B&B; there is nothing nefarious about operating the B&B as an LLC • Regarding the basement, only the operator will be sleeping in the basement and they will remove the kitchen, if necessary; she will live in the 1st 2 floors, with 5 guest bedrooms upstairs • The City has regulations in place to ensure there is not a propagation of B&B’s in Evanston because the cumulative effect must be reviewed by Council • The regulation also states that the market dictates the need • Colonel Pritzker intends to make a significant investment in this home • Regarding Mr. Struve’s comment, this is not a hotel, as the proposed use is consistent with what is already compatible with single family home use • Regarding Ms. Lindwall’s comment, they would be operating within the confines of the Evanston Municipal Code; let the City worry about the taxes • Regarding parking, there would be 3 spaces on site and another can be leased across the alley; a parking consultant was retained and concluded that there would not be negative impact • Mr. Brown, living 500’ from the property is not concerned • Ms. Lindberger, a professional appraiser has concluded that the B&B will not negatively impact property values Ald. Rainey argued in favor: • The Preservation Commission approved the project • Commended Colonel Pritzker’s magnificent preservation of his own home and added that he said he is going to make the B&B as nice. • The fact that it is a special use means that it is an acceptable use, based on the Page 376 of 716 Planning & Development Committee Meeting Minutes of 9-12-11 Page 6 of 7 terms and conditions • No one will be more impacted than Colonel Pritzker • To say 5 cars will impact the parking situation is stretching it. • There are hardly any B&B’s in Evanston • The issues raised against it were fake • The clientele will be exactly who Evanston wants to visit the history museum and restaurants • It is a perfect use for this beautiful home Linda Cooper of 420 Church spoke against: • Concerned that people who use the park feel welcomed • Concerned that older, feeble people will have to manipulate their way around the B&B guests Ald. Rainey said she would encourage Council to overturn the ZBA’s recommendation. Ald. Fiske argued: • The issue lies in what the ZBA identified as a commercial use in a residential zone, since 98% of the ownership does not live on the site • She is concerned with the aggressive marketing referred to by the owner Ald. Wynne argued against: • Of the two illegal B&B’s that she knew of in Evanston (that are no longer in existence to her knowledge), they were exactly what the ordinance stipulates: owners lived there and rented out some rooms; her objection is that the owner will not live there. • The ordinance needs to be rewritten to define ownership • She asked for clarification as whether special uses run with the land or whether they can be applied only to the applicant • Agrees with neighbors’ concerns about basement apartments • Neighbors have fought hard against widening Forest Avenue and keeping the neighborhood single family homes • Requested that the Legal Dept. do a better analysis of the special use or find a way to limit this special use to the proposed operator • She argued that Evanston is friendly to other businesses joining the community, noting the work the Economic Development Division is doing to encourage businesses to come to Evanston, so this is not a message that it is not business friendly Chair Wilson concluded the discussion with the following points: • The community is faced with falling victim to the original ordinance • Both sides have legitimate concerns • The Council must resolve the issue with what is best Ald. Fiske moved to uphold the ZBA’s recommendation to deny the special use, seconded by Ald. Wynne. The Committee voted by majority 3-2 with Ald. Wynne and Fiske voting to Page 377 of 716 Planning & Development Committee Meeting Minutes of 9-12-11 Page 7 of 7 uphold and Ald. Rainey and Holmes and Chair Wilson voting not to uphold the ZBA’s recommendation to deny the special use. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 9:10 p.m. Respectfully submitted, Bobbie Newman Page 378 of 716 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, September 12, 2011 Roll Call: Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the meeting of the Regular Meeting of the City Council at 8:45 pm after the Roll Call had been completed. Mayor Public Announcements and Proclamations The Mayor announced that September is the National Preparedness Month. She also congratulated Fire Chief Klaiber for an excellent job on presenting the 911 Remembrance Service. City Manager Public Announcements Recognition of Joellen Earl’s Retirement, the City Manager and Mayor Tisdahl presented Mrs. Earl with a plaque of appreciation of her great service to the City of Evanston. She then thanked the City Manager and said how much she enjoyed working with the Council and the staff. Mr. Bobkiewicz then introduced Donna Dziedzic the Interim Library Director and she stated she was impressed with the staff and was looking forward to working here in Evanston. Mr. Bobkiewicz then mentioned the North Shore Century Bike Race which will be held this Sunday the 18th, about 1600 participants. He then mentioned the budget process which starts Saturday, September 17th at the Crown Center at 9:00 am as well as the schedule of remaining budget discussions. He next called Mr. McRae, Assistant City Manager to come forward to speak on a program that was sponsored this summer by the City. Mr. McRae stated the skating initiative was so well accepted that people asked to continue it. The City is looking for partnerships to rent skates and if not possible the City would purchase the skates. Alderman Rainey offered the Community Development Block Grant Committee to pay for the skates. Mr. Bobkiewicz stated his concern for becoming yet another business owner in skating rental. Page 379 of 716 September 12, 2011 2 Communications: City Clerk had no communications. Citizen Comment: Lisa Flint, 2147 Dewey Ave. spoke of her concern of the dog day care center and its affects on the residents around the center. She also stated the residents were not considered before the center was to move in. Junad Rizki, 2202 Sheridan spoke of his concerns of the $80,000.00 for payment to a consultant. Council members should demand more work from the staff and exercise better use of our tax dollars before hiring a consultant. Jim Wolinski, 2242 Lincolnwood announced the Kiwanian’s Faces of Evanston Reception will be held this Thursday, the 15th at the Noyes Cultural Arts Center at 5:30- 7:30 pm. The peanut day will be Friday, 23rd of September. He also gave a short report of the various organizations the Kiwanians support. Kevin O’Connor, 1227 ½ had questions and concerns of the budget and the consultant’s fee and how much of the taxpayers dollars are used. He also pointed out monies being allocated for items A3.6 and A3.3. Padma Rao, 2246 Sherman spoke concerning the Kendall project and 1st amendment Issues. She asked why the Council voted to kill over two dozen trees and endanger the lives of young children with a dangerous alley behind Kendall. She then accused the Council, Mayor, and City Manager for misrepresenting the residence and unduly allowing attacks own her personage. B.K. Rao, 2246 Sherman spoke of her concern for the Kendall project and the killing of the trees and the installation of an alley which will be endangering the children who play in that area. She stated respect must be shown before it is expected of others. Priscilla Giles, 1829 Ashland spoke concerning the Fleetwood Jourdain turnaround and how it has become a hardship for the handicap to get from the parking lot in the back into the building to use the elevator which is in the front of the building. She stated the building is not handicap assessable and she requested the replacement of the turnaround for the seniors and handicap. She supports the keeping of the waste station. Jeff Kretchmer, 1614 Main St. spoke of his injuries and his dog from the attack of a loose Pit-bull dog and how the dog then attacked the Policeman who responded and the dog was shot in his head, but the dog went back to his owners home. He requested to have a greater responsibility for dog owners. Items not approved on Consent Agenda: (A3.6) Approval of Contract Award for Economic Development Consulting Services to Kane McKenna and Associates, Inc. (RFP 12-39) Staff and the Economic Development Committee recommends City Council authorize the City Manager to execute a contract in response to RFP 12-39 for consulting services pertaining to economic development activities to Kane McKenna and Associates, Inc. with Special Consultant: Michio Murakishi (150 North Wacker Drive, Chicago, IL) for an amount not to exceed $80,000. Funding will be provided by the Economic Development Fund-Other Consulting Services - Account 5300.62185. For Action Page 380 of 716 September 12, 2011 3 (A4) Accept and Place on File the FY2010-11 Audited Annual Financial Report Staff recommends that the City Council accept and place on file the City of Evanston FY2010-11 Audited Annual Financial Report. The full report is available at: http://www.cityofevanston.org/transparency/budget-financial-reports/. For Action (P3)Application for a Special Use for a Bed and Breakfast at 300 Church Street in the R1 Single-Family Zoning District The Zoning Board of Appeals recommends to the City Council to deny the application for a special use permit to operate a Bed and Breakfast at 300 Church Street. The Site Plan and Appearance Review Committee and Staff declined to make a positive recommendation due to practical concerns about parking. A draft ordinance will be provided at a future meeting if the Planning and Development Committee and City Council disagree with the ZBA’s recommendation to deny. For Action (P4)Ordinance 67-O-11 Amending Various Portions of the Zoning Ordinance Relating to the Creation of “Domestic Animal Daycare Center” and “Kennel” Uses Plan Commission and staff recommend approval of the proposed Ordinance 67-O-11 to establish “Domestic Animal Daycare Center” and “Kennel” uses within the City and as allowable special uses in the following zoning districts: Business-B1, B2, B3, and B1a; Commercial-C1, C1a, and C2; Mixed Use-MXE and MUE; and Industrial- I1, I2, and I3. At present, the only zoning code definition dealing with the care of animals is Animal Hospitals. The Animal Hospital definition does not fit proposals where the primary purpose is the daily sheltering of animals. For Action (H4)Ordinance 49-O-11 Provisionally Adopting, Enacting and Re-Enacting New and Amended Code Provisions to Titles 8, 9, 10 Staff submits for review and consideration adoption of Ordinance 49-O-11 provisionally amending Titles 8, 9, 10 to the Evanston City Code. At the August 1, 2011, meeting of the Human Services Committee, the Committee noted the length and complexity of the Code sections amended in this installment of the Code modernization project and recommended a careful and comprehensive review of the proposed changes by the full Council before passage. For Action (O1) Approval of Amendments to Ward Manufacturing Company Agreement Staff and the Economic Development Committee support a recommendation to City Council to authorize the City Manager to amend the agreement for financial assistance between the City of Evanston and Ward Manufacturing Company (“Ward”). The amendment will revise the conditions for payment of assistance based on the construction phasing adopted by Ward. The funding source for this project was identified previously as the Southwest Tax Increment Financing (TIF) District (Account: 5540.62665). For Action Page 381 of 716 September 12, 2011 4 CONSENT AGENDA (M1) Approval of Minutes of the Special City Council Meeting of August 1, 2011 (M2) Approval of Minutes of the Regular City Council Meeting of August 8, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE ((A1) City of Evanston Payroll through 08/14/11 $2,745,227.46 City of Evanston Payroll through 08/28/11 $2,590,693.33 (A2) City of Evanston Bills FY2011 through 09/13/11 $4,575,116.80 Credit Card Activity for Period Ending 07/ 31/11 $ 101,491.79 (A3.1)Approval of Contract for the Evanston Water Utility Asbestos Abatement Phase 2 (Bid 12-55) Staff recommends that City Council authorize the City Manager to execute a contract for Asbestos Abatement Phase 2 at the Evanston Water Utility (Bid No. 12-55) with DEM Services, Inc. (1765 Cortland Court, Suite A, Addison, IL) in the amount of $27,530.20. Funding for this work will be from the Water Fund, Account 733095.65515. This capital improvement account has a budget of $50,000 specifically allocated for the engineering and abatement associated with this project. For Action (A3.2)Approval of Contract Award to Mechanical Concepts of Illinois, Inc. for Service Center Air Unit Project Staff recommends that the City Council authorize the City Manager to execute a contract for the Service Center Fleet Services Make Up Air Unit Replacement Project to Mechanical Concepts of Illinois, Inc. (333 S. O’Hare Drive, Romeoville, IL) in the total amount of $102,350.00. Funding will be provided by FY 2011 Capital Improvement Plan Account #416427 in the amount of $85,000 and from General Fund Account 2610.62446 in the amount of $17,350. For Action (A3.3)Approval of Contract Award to Office Concepts for a Three Year Office Furniture Supplier Contract (RFP 12-31) Staff recommends that the City Council authorize the City Manager to execute an office furniture supplier contract with Office Concepts (965 W. Chicago Avenue, Chicago, IL) in response to RFP 12-31. The contract will be valid for three years beginning January 1, 2012. Funding will be provided by individual departments as budgeted annually for furniture replacements. For Action Page 382 of 716 September 12, 2011 5 (A3.4)Approval of Contract Award to Utility Dynamics Corporation for SNAP Lighting Project (Bid 12-53) Staff recommends that the City Council authorize the City Manager to execute a contract in response to Bid 12-53 to award the Darrow Avenue (Simpson Street to North Dead End) Safer Neighborhood Area Project (SNAP) Lighting Project Contract to the lowest responsive and responsible bidder, Utility Dynamics Corporation (23 Commerce Dr., Oswego, IL) in the amount of $52,839.75. Funding for this work will be from CDBG Fund (5170.62780) in the amount $50,807 and Traffic Operations Fund (416028.65515) in the amount of $2032.75. For Action (A3.5)Approval of Contract award for 2011 Block Curb, Sidewalk & ADA Curb Ramp (Bid 12-54) Staff recommends that the City Council authorize the City Manager to execute a contract in response to Bid 12-54 to award the 2011 Block Curb, Sidewalk & ADA Curb Ramp Program to the lowest responsive and responsible bidder, D’Land Construction (600 S. County Line Road, Bensenville, IL) in the amount of $361,976.40. Funding for this work will be from CDBG Fund (5170.62780 & 5170.63030) in the amount of $220,000 and Special Assessment Reserve Fund (6365.65515) in the amount of $141,976.40. For Action (A5)Resolution 50-R-11, Appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County Board of Directors Staff recommends City Council consideration of Resolution 52-R-11, which appoints Mayor Tisdahl to serve as Director of the Solid Waste Agency of Northern Cook County, with City Manager Bobkiewicz as Alternate Director, with terms to expire April 30, 2013, or until a successor is appointed. For Action (A6)Resolution 52-R-11, Authorizing the City Manager to Execute a License Agreement with I-GO for the Installation of a Solar Canopy and Electric Vehicle Charging Station at a City Parking Lot Staff recommends City Council approve Resolution 53-R-11 authorizing the City Manager to execute a license agreement with I-GO Car Sharing for the installation of solar canopies and electric vehicle charging stations. I-GO is proposing to install and maintain four plug-in electric vehicles (PEV) in the City of Evanston and two solar canopies. Two vehicles would be placed at Parking Lot 3 and two others at Parking Lot 4. Each lot would have a solar canopy, covering four parking spaces. Two spaces would be dedicated for the I-GO PEVs and two spaces would remain public parking. There will be no cost to the City of Evanston for this project. For Action Page 383 of 716 September 12, 2011 6 (A7)Ordinance 69-O-11, Authorizing the Sale of Surplus Fleet Vehicles Owned by the City of Evanston through Obenauf Auction Service Municipal Equipment Auction Staff recommends that the City Council authorize the City Manager to publicly offer for sale through public auction various vehicles and equipment owned by the city based on Ordinance 69-O-11. The vehicles and equipment are presently out of service or will be in the next few weeks and were assigned to various divisions/departments within the City of Evanston. For Introduction (A8)Ordinance 65-O-11Amending Subsection 3-5-6-(O) of the City Code to Increase the number of Class O liquor licenses from 2 to 3 to permit issuance to ALDI, Inc., 2211 Oakton Street Local Liquor Commissioner recommends City Council adoption of Ordinance 65-O-11. ALDI, Inc. has paid the annual Class O liquor license application fee and provided proof of Surety Bond and Liquor Liability Insurance. At the July 13 Liquor Control Review Board meeting, the Commissioner and the Board Members voiced concern over applicant’s plan for placement of the beer and wine for sale. Section 2 of Ordinance 65- O-11 conditions ALDI’s license on compliance with recommendations from Evanston Police Chief Eddington regarding placement. For Introduction (A9)Ordinance 72-O-11 Amending Subsection 3-5-6-(D) of the City Code to decrease the number of Class D liquor licenses from 24 to 23 due to a change in license class for Peter Mills Productions, Inc., d/b/a “Chef’s Station,” 915 Davis Street The Local Liquor Commissioner recommends adoption of Ordinance 72-O-11, which decreases the Number of Class D Liquor Licenses due to a change in license class for Chef’s Station. For Introduction (A10)Ordinance 73-O-11Amending Subsection 3-5-6-(C) of the City Code to increase the number of Class C liquor licenses from 25 to 26 due to a change in license class for Peter Mills Productions, Inc., d/b/a “Chef’s Station,” 915 Davis Street. The Local Liquor Commissioner recommends adoption of Ordinance 73-O-11. On August 11, 2011, the Liquor Control Review Board met and voted to recommend an increase in the number of Class C liquor licenses due to a change in license class for Chef’s Station. For Introduction Page 384 of 716 September 12, 2011 7 (A11)Ordinance 74-O-11Amending Subsection 3-5-6-(K) of the City Code to increase the number of Class K liquor licenses from 1 to 2 to permit issuance to Sodexo America, LLC, 1501 Central Street Local Liquor Commissioner recommends City Council adoption of Ordinance 74-O-11, which Increases the Number of Class K Liquor Licenses to permit issuance to Sodexo America. Sodexo has paid the annual Class K liquor license application fee and provided proof of Surety Bond and Liquor Liability Insurance. For Introduction (A12)Ordinance 76-O-11, Amending Section 10-11-16 of the City Code to Update Designated Truck Routes Staff recommends the consideration of proposed ordinance 76-O-11 by which the City Council would amend Section 10-11-16 to update the designated truck routes within the City. Funding for any necessary sign updates would be provided through the general fund budget, 2635.65115 traffic control supplies. For Introduction (A13) Ordinance 37-O-11, Amending the City Code to Establish a City Wide 8,000 Pound Weight Limit on City Streets Staff recommends the consideration of Ordinance 37-O-11 by which the City Council would amend Section 10-1-3, 10-1-9-2, and delete 10-11-13, Schedule XIII to establish a City-wide eight thousand (8,000) pound weight limit on City streets unless otherwise designated. The City-wide 8,000 pound limit will not apply to streets under the jurisdiction of the Illinois Department of Transportation (IDOT), City designated truck routes or prohibited truck routes. For Introduction (A14)Ordinance 50-O-11, Provisionally Adopting, Enacting and Re-enacting Titles 3 and 7 of the Evanston City Code Staff submits for review and consideration adoption of Ordinance 50-O-11 provisionally amending the following Titles to the Evanston City Code: Title 3, Business Regulations; and Title 7, Public Ways. Please note: Due to length, proposed Ordinance 50-O-11 with blackline revisions to Titles 3 and 7 will be included on the City Council Agenda & Minutes Webpage with the Council agenda packet as a separate document. For Introduction (A15)Ordinance 64-O-11, Amending City Code Subsection 3-5-6-(V), Class V Liquor Licenses, to Permit Sale of Alcohol Other than Beer and Wine Local Liquor Commissioner recommends City Council adoption of Ordinance 64-O-11. On July 13, 2011, the Liquor Control Review Board convened a hearing to consider amending the Class V liquor license to permit licensees to sell liquors other than beer and wine. Consideration arose from a request by the only Class V licensee, D&D Finer Foods. For Action Page 385 of 716 September 12, 2011 8 PLANNING & DEVELOPMENT COMMITTEE (P1)Ordinance 75-O11: Granting a Special Use for a Type 2 Restaurant at 1701 Sherman Avenue in the D2 Downtown Retail Core Zoning District Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of ordinance 75- O-11, granting a special use permit for the operation of a type 2 restaurant at 1701 Sherman Avenue. Warren Johnson Architects Inc., on behalf of Pret A Manger contract lessee, applied for a special use permit to operate a type 2 restaurant, “Pret a Manger.” For Introduction (P2)Ordinance 77-O-11: Proposed Amendment to the Existing Approved Planned Development at 1100 Clark Street/1719 Ridge Avenue Staff and the Site Plan & Appearance Review Committee recommend approval of the proposed amendment, Ordinance 77-O-11, to the existing approved planned development for 1100 Clark Street/1900 Ridge. Focus Development has proposed constructing a 174 unit rental development on the vacant lot that is part of the approved planned development commonly known as the Sienna Development. Introduction and Action is requested for September 12, 2011 City Council meeting. For Introduction and Action HUMAN SERVICES COMMITTEE (H1)Approval of August 2011 Township of Evanston Payroll and Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of August 2011 in the amount of $106,485.15. For Action (H2)Approval of Contract with Miriam Pollack & Associates for Interim Library Director Services / Donna Dziedzic It is recommended that the City Council authorize the City Manager to execute an agreement with Miriam Pollack & Associates for Interim Library Director Services with Donna Dziedzic for the period of September 6, 2011 through February 29, 2012 for an amount not to exceed $67,500 for the initial term of contract. The contract would allow for a three month extension of services. This contract will be funded by existing budgeted salary and benefits for Library Director. For Action Page 386 of 716 September 12, 2011 9 (H3)Ordinance 52-O-11, Amending Certain Provisions of Title 9, Chapter 4 of the Evanston City Code, “Dogs, Cats, Animals and Fowl” The Human Services Committee recommends adoption of Ordinance 52-O-11, as submitted by Alderman Burrus and amended by the Committee. Ordinance 52-O-11 amends the regulations within the City Code for dangerous dogs as provided in Section 9-4-17. For Introduction APPOINTMENTS (APP1)For Appointment to: Library Board Michael M. Tannen Mayor’s Youth Task Force Sharon Weeks (APP2)For Reappointment to: Ladd Arboretum Committee James LaRochelle Alderman Rainey motioned for approval of the Consent Agenda with a second. The Roll Call was performed with a 9-0 result for approval and the Consent Agenda was approved. Items for discussion: (A3.6) Approval of Contract Award for Economic Development Consulting Services to Kane McKenna and Associates, Inc. (RFP 12-39) Staff and the Economic Development Committee recommends City Council authorize the City Manager to execute a contract in response to RFP 12-39 for consulting services pertaining to economic development activities to Kane McKenna and Associates, Inc. with Special Consultant: Michio Murakishi (150 North Wacker Drive, Chicago, IL) for an amount not to exceed $80,000. Funding will be provided by the Economic Development Fund-Other Consulting Services - Account 5300.62185. For Action Alderman Holmes motioned for approval and seconded by Alderman Rainey. A Roll Call was taken with the results of 9-0 and the motion was approved. (A4) Accept and Place on File the FY2010-11 Audited Annual Financial Report Staff recommends that the City Council accept and place on file the City of Evanston FY2010-11 Audited Annual Financial Report. The full report is available at: http://www.cityofevanston.org/transparency/budget-financial-reports/. For Action Alderman Holmes stated this item was discussed in committee and had been decided to keep in committee. Page 387 of 716 September 12, 2011 10 (P2)Ordinance 77-O-11: Proposed Amendment to the Existing Approved Planned Development at 1100 Clark Street/1719 Ridge Avenue Staff and the Site Plan & Appearance Review Committee recommend approval of the proposed amendment, Ordinance 77-O-11, to the existing approved planned development for 1100 Clark Street/1900 Ridge. Focus Development has proposed constructing a 175 unit rental development on the vacant lot that is part of the approved planned development commonly known as the Sienna Development. Introduction and Action is requested for September 12, 2011 City Council meeting. For Introduction and Action Alderman Wilson motioned for suspension of the rules with a second by Alderman Holmes. Roll Call vote was 9-0 and the rules were suspended. Alderman Wilson then motioned for approval and Alderman Wynne. Roll Call vote was 9-0 the motion passed. (P3)Application for a Special Use for a Bed and Breakfast at 300 Church Street in the R1 Single-Family Zoning District The Zoning Board of Appeals recommends to the City Council to deny the application for a special use permit to operate a Bed and Breakfast at 300 Church Street. The Site Plan and Appearance Review Committee and Staff declined to make a positive recommendation due to practical concerns about parking. A draft ordinance will be provided at a future meeting if the Planning and Development Committee and City Council disagree with the ZBA’s recommendation to deny. For Action Alderman Wilson stated in committee there was a 3-2 vote to not accept ZBA’s Recommendation. Alderman Rainey motioned to approve the special use and to refer back to Committee. Attorney Farrar stated Council had to approve or reject the recommendation first. Alderman Wilson motioned to reject the ZBA’s recommendation and Alderman Rainey seconded it. Attorney Farrar stated there will be in P&D to consider the Ordinance. Roll Call was taken with a 7-2 vote for rejection so the ZBA’s recommendation was rejected (Aldermen Wynne and Fiske voted nay). Alderman Wilson then motioned to refer back to Planning & Development Committee for further consideration of the proposed Ordinance and seconded by Alderman Holmes. Alderman Rainey asked for the Planning and Zoning Department City Manager stated staff would come back with an appropriate ordinance with direction from Council. Alderman Fiske wanted to suggest some recommendation. Alderman Wilson withdrew his original motion and restated as: He motioned to refer back to the Planning & Development Committee to create an Ordinance approving the special use with conditions that are consistent with the staff recommendations and it was seconded by Alderman Wynne. Roll Call resulted with a 7-2 vote (Aldermen Fiske and Wynne voted nay), and the motion passed. (P4)Ordinance 67-O-11 Amending Various Portions of the Zoning Ordinance Relating to the Creation of “Domestic Animal Daycare Center” and “Kennel” Uses Plan Commission and staff recommend approval of the proposed Ordinance 67-O-11 to establish “Domestic Animal Daycare Center” and “Kennel” uses within the City and as allowable special uses in the following zoning districts: Business-B1, B2, B3, and B1a; Page 388 of 716 September 12, 2011 11 Commercial-C1, C1a, and C2; Mixed Use-MXE and MUE; and Industrial- I1, I2, and I3. At present, the only zoning code definition dealing with the care of animals is Animal Hospitals. The Animal Hospital definition does not fit proposals where the primary purpose is the daily sheltering of animals. For Action Alderman Wilson motioned for approval with a second by Alderman Grover. Alderman Fiske stated some of the business districts do not have access to mailing and should make sure the facility owners are responsible. Alderman Wynne stated she wanted to remove C1a from the Ordinance. Roll Call was taken with a 9-0 vote and the motion passed to remove C1a. Concern for proper space for each dog and the grandfather clause. Roll Call vote netted 9-0 for approval with the deletion of C1a and the motion passed. (H4) Ordinance 52-O-11, Amending Certain Provisions of Title 9, Chapter 4 of the Evanston City Code, “Dogs, Cats, Animals and Fowl” The Human Services Committee recommends adoption of Ordinance 52-O-11, as submitted by Alderman Burrus and amended by the Committee. Ordinance 52-O-11 amends the regulations within the City Code for dangerous dogs as provided in Section 9-4-17. This ordinance was approved at the August 1, 2011 Human Services Committee. For Introduction Alderman Fiske motioned for adoption and Alderman Tendam seconded the motion. Alderman Fiske wanted to suggest to amendments 1) proper appeal process, 2) and section 9-4-17B. Alderman Grover wanted to make sure the owner of a dangerous dog would be penalized. Alderman Rainey stated after much discussion that this item was for introduction and discussion. Alderman Fiske declined her original motion and then motioned to have the Ordinance introduced and it was seconded. A voice vote was taken that was unanimous for introduction. (O1) Approval of Amendments to Ward Manufacturing Company Agreement Staff and the Economic Development Committee support a recommendation to City Council to authorize the City Manager to amend the agreement for financial assistance between the City of Evanston and Ward Manufacturing Company (“Ward”). The amendment will revise the conditions for payment of assistance based on the construction phasing adopted by Ward. The funding source for this project was identified previously as the Southwest Tax Increment Financing (TIF) District (Account: 5540.62665). For Action Alderman Burrus motioned for approval with a second from Alderman Holmes. Alderman Rainey stated they had agreed to allocate $700,000.00 and she suggested the whole amount be given at this time through her amendment and she received a second for her motion. City Manager stated because there was a change in the original proposal it was divided into two portions and the second half would be provided at the completion of the project. A Roll Call was taken after explanations were offered to the satisfaction of the Council members, and the vote was 9-0 to award the total amount of $700,000.00 and the motion passed. Page 389 of 716 September 12, 2011 12 Call of the Wards Ward 7, Alderman Grover thanked the Fire Chief Klaiber for the excellent 911 event on yesterday as well as other personnel in Fire and Police Department. Ward 8 Alderman Rainey stated she echoes everything Alderman Grover said, and she also announced a meeting of the yellow line at the St. Francis Hospital on Thursday at 7 o’clock. She urged all to mark their calendars for the “Bike the Ridge” 9-1 pm October 2, 2011. Ward 9 Alderman Burrus announced on Saturday, October 1, 2011 at St. Nick’s social hall a night out for Ridgeville, and she stated that Ridgeville is in 5 wards (2,3,4,8,9). Ward 1 Alderman Fiske thanked the City Manager and staff for a great job at her ward meeting last Wednesday. She also made a reference to Human Relations Committee to make amendments to the animal Ordinance. She stated she has found a way of saving the elms and oaks on the Kendall project. The developer stated he will relocate the trees Ward 2 Alderman Braithwaithe stated the trees could be relocated and transplanted in Grandmother’s Park. He as well thanked the organizers for the 911 and peaceable cities walk and talk events. He will be holding a ward meeting on Thursday, September 15th from 7-9 pm, where he will be taking a close look at the budget in two parts. Ward 3 Alderman Wynne made a reference to Plan Commission to examine the City’s definitions of Bed & Breakfast to tighten up our Ordinance and make it comply with what we believed to states and ownership requirements. Ward 4 Alderman Wilson had no report. Ward 5 Alderman Holmes announced the regular 5th ward meeting with an update on the West Evanston plan from Mr. Steve Griffin, an also on Saturday, September 17th at the West End Market there will be live entertainment from noon until 3 pm. She expressed her joy of the walk & talk on Sunday. She also thanked the staff at the Burger King for securing her wallet that she left behind while on their premises. Ward 6 Alderman Tendam stated there will be a meeting of the 6th ward next Tuesday 7 0’clock at Three Crown’s Senior Campus, and the topic will be concerning the pocket of outages in the area. Alderman Grover motioned to adjourn and Alderman Rainey seconded the motion. A Roll Call vote resulted in a 9-0 in favor to adjourn. The Open Session ended at 11:35 pm. Submitted by, Rodney Greene, City Clerk Page 390 of 716 1701 Sherman Avenue Context Map DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:1,232 Made with Evanston's GIS Printed: Aug 31, 2011 4:46:21 PMPage 391 of 716 Page 392 of 716 Page 393 of 716 Page 394 of 716 Page 395 of 716 Page 396 of 716 Page 397 of 716 Page 398 of 716 Page 399 of 716 Page 400 of 716 Page 401 of 716 Page 402 of 716 Page 403 of 716 Page 404 of 716 Page 405 of 716 Page 406 of 716 Page 407 of 716 Page 408 of 716 Page 409 of 716 Page 410 of 716 Page 411 of 716 Page 412 of 716 Page 413 of 716 Page 414 of 716 Page 415 of 716 Page 416 of 716 Page 417 of 716 Page 418 of 716 Page 419 of 716 Page 420 of 716 Page 421 of 716 Page 422 of 716 Page 423 of 716 Page 424 of 716 Page 425 of 716 Page 426 of 716 Page 427 of 716 Page 428 of 716 Page 429 of 716 Page 430 of 716 Page 431 of 716 Page 432 of 716 Page 433 of 716 Page 434 of 716 Page 435 of 716 Page 436 of 716 Page 437 of 716 Page 438 of 716 Page 439 of 716 Page 440 of 716 Page 441 of 716 Page 442 of 716 Page 443 of 716 Page 444 of 716 Page 445 of 716 Page 446 of 716 Page 447 of 716 Page 448 of 716 Page 449 of 716 Page 450 of 716 Page 451 of 716 Page 452 of 716 Page 453 of 716 Page 454 of 716 Page 455 of 716 Page 456 of 716 To: Zoning Board of Appeals From: Dominick Argumedo, Zoning Planner Subject: 300 Church Street, 11ZMJV-0028, City Council Determining Body Date: July 29, 2011 Notice—Published in the July 14, 2011 Evanston Review: Evergreen Manor, LLC, contract purchaser of property, applies for a special use permit at 300 Church Street in order to operate a Bed and Breakfast. 300 Church Street is located in the R1 Single-Family Residential zoning district that requires a special use permit for any Bed and Breakfast to operate. The Zoning Board of Appeals makes a recommendation to the City Council, the final determining body for this case. Site/Proposal Background: Located at the corner of Church Street and Sheridan Road, the 12,980 square foot site is improved with a 2 ½ story single family home and a 2 ½ story coach house. The proposed Bed and Breakfast in the main building would include 5 guest rooms with one ‘inn-keeper’ unit in the basement. The coach house includes a rental unit on the second floor and three parking spaces on the ground floor enclosed in the garage that serve the entire site. The on-site parking spaces are served via an alley off Church Street. These three spaces are the extent of all the on-site parking available to the proposed bed and breakfast. The substantial majority of street parking in the vicinity is permit restricted (see enclosed map). Staff can not provide a positive recommendation for this project due to concerns about parking. At peak capacity, the site may need to serve 7 cars (1 for the inn-keeper, one for the coach house rental unit, and five for guests) with only three available spaces on-site. Ordinances Identified for Requested Variance Relief: 6-8-2-4: R1 Single Family 6-8-2-4 SPECIAL USES: The following uses may be allowed in the R1 district, subject to the provisions set forth in section 6-3-5 of the Zoning Ordinance: Bed and Breakfast (Among other uses listed) Land Use Definitions: Bed and Breakfast: An owner-occupied single-family or two-family dwelling where short- term lodging and morning meals are provided for compensation. Memorandum Page 457 of 716 Owner: Any full or part owner, joint owner, tenant in common, tenant in partnership, joint tenant or tenant by the entirety with legal or beneficial title to the whole or to part of a structure or land. Site Plan and Appearance Review Committee (SPAARC) Discussion and Recommendation: Minutes to be forwarded electronically Monday August 1, 2011 Comprehensive Plan and Other Specifications: The 2000 Comprehensive Plan classifies 300 Church Street into the “Single Family District” designation. The Comprehensive Plan defines the area as follows; “Single- family areas have a predominance of single-family homes and generally contain only a limited number of other land uses. Densities are less than g units per acre and average about 7 units per acre.” The Comprehensive Plan further defines this portion of Church Street as a Distributor Street; “a street(s) that distributes traffic to businesses and parking.” Special Use Standards: For the ZBA to recommend that City Council grant a special use, the ZBA must find that the proposed special use: a) is one of the listed special uses for the zoning district in which the property lies; b) complies with the purposes and policies of the Comprehensive General Plan and the Zoning Ordinance; c) does not cause a negative cumulative effect in combination with existing special uses or as a category of land use; d) does not interfere with or diminish the value of property in the neighborhood; e) is adequately served by public facilities and services; f) does not cause undue traffic congestion; g) preserves significant historical and architectural resources; h) preserves significant natural and environmental resources; and i) complies with all other applicable regulations. Staff Comment: If the ZBA recommends approval of the application to City Council, Staff further recommends the following conditions on the requested Special Use permit: a. Applicant shall develop the property in compliance with documents on file and testimony before the ZBA (11ZMJV-0028) Page 458 of 716 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of after conducting a public hearing on August 2, 2011 and August 16, 2011, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ____Met __x___Not Met 1-4 Vote (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; _____Met __x___Not Met 1-4 Vote (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; __X___Met _____Not Met 5-0 Vote (D) It does not interfere with or diminish the value of property in the neighborhood; __X___Met _____Not Met 3-2 Vote (E) It can be adequately served by public facilities and services __X___Met _____Not Met 4-1 Vote (F) It does not cause undue traffic congestion; ______Met __x___Not Met 2-3 Vote Case Number: 11ZMJV-0028 Address or Location: 300 Church Street Applicant: Evergreen Manor, LLC Proposed Special Use: Bed and Breakfast Page 459 of 716 (G) It preserves significant historical and architectural resources; __x___Met _____Not Met 5-0 Vote (H) It preserves significant natural and environmental features; and __x___Met _____Not Met 5-0 Vote (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. _____Met __x___Not Met 1-4 Vote and, based upon these findings, and upon a vote __1__ in favor & __4_ against recommends to the City Council ___ approval without conditions ___ approval with conditions specifically: __x__ denial of the proposed special use. __________________________________________ Date: _____________ Robert Creamer Zoning Board of Appeals Chair Attending: Vote: Aye No ___x__ Robert A. Creamer ____ _x__ ___x__ Mary Beth Berns ____ _x__ ______ Scott Gingold ____ ____ ______ Beth McLennan _____ ___ ___x__ Matt Rodgers __x__ ___ ___x__ Lori Summers _____ _x__ ___x__ Clara Wineberg _____ _x__ Page 460 of 716 Page 461 of 716 Page 462 of 716 Page 463 of 716 Page 464 of 716 Page 465 of 716 Page 466 of 716 For City Council meeting of November 14, 2011 Item H1 Business of the City by Motion: Township Payroll and Bills October 2011 For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Douglas Gaynor, Parks, Recreation and Community Services Director Subject: Township of Evanston October Bills Date: November 9, 2011 Recommended Action: Township of Evanston Supervisor recommends the City Council to approve the Township of Evanston bills, payroll, and medical payments for the month of October 2011 in the amount of $137,024.16 Funding Source: Township budget, see attached bills list. Summary: Township of Evanston monthly expenditures totaling $137,024.16 requires Township Trustees approval. Attachments: GA Client Accounting Report GA Client Medical Report GA Client Information Report EAS Monthly Report Office Depot Bill-Assessor Office Depot Bill Memorandum Page 467 of 716 Page 468 of 716 Page 469 of 716 Page 470 of 716 Page 471 of 716 Page 472 of 716 Page 473 of 716 Page 474 of 716 Page 475 of 716 Page 476 of 716 Page 477 of 716 Page 478 of 716 Page 479 of 716 Page 480 of 716 Page 481 of 716 Page 482 of 716 Page 483 of 716 Page 484 of 716 Page 485 of 716 Page 486 of 716 Page 487 of 716 Page 488 of 716 Page 489 of 716 Page 490 of 716 Page 491 of 716 Page 492 of 716 Page 493 of 716 Page 494 of 716 Page 495 of 716 Page 496 of 716 Page 497 of 716 Page 498 of 716 For the City Council Meeting of November 14, 2011 Item H2 Ordinance 92-O-11: Amending Title 8, Chapter 16, “Marijuana” For Introduction To: Honorable Mayor and Members of the City Council Human Services Committee From: Godwin B. Chen, ICMA Fellow Subject: An Ordinance Amending Title 8, Chapter 16, “Marijuana” Date: November 10, 2011 Recommended Action: Mayor Tisdahl recommends adoption of Ordinance 92-O-11. At the November 7, 2011 Human Services Committee meeting, Committee members requested additional information and proposed revisions to Ordinance 92-O-11. Funding Source: N/A Executive Summary Ordinance 92-O-11 amends Title 8, Chapter 16, “Marijuana.” The amendment directs all persons accused of possessing cannabis in an amount not greater than ten grams (10 g) to appear before the City’s Division of Administrative Hearings for an administrative adjudication hearing. The proposed amendment includes a definition of cannabis that matches the definition in the state Cannabis Control Act, and clarification that possession of felonious amounts of cannabis and delivery of cannabis on school grounds are outside the ordinance’s jurisdiction. The ordinance replaces the current Chapter 16, however, the amendment does not legalize possession of cannabis in any amount within the City, nor does it alter amounts within the Code’s scope or penalties in the form of monetary fines. Discussion Ordinance 92-O-11 amends Title 8, Chapter 16, “Marijuana” to direct all persons accused of possessing cannabis in the amount of not more than ten grams (10 g) to appear before the City’s Division of Administrative Hearings. Section 8-16-1 contains a definition of cannabis. Section 8-16-2 prohibits the possession of cannabis in any amount. Subsection 8-16-3-A orders any person possessing not more than ten grams (10 g) of cannabis to be issued notice of violation directing the individual to appear before the City’s Division of Administrative Hearings. Subsection 8-16-3-B subjects violators to a mandatory fine of not less than fifty dollars ($50.00) and not more than Memorandum Page 499 of 716 Page 2 of 3 five-hundred dollars ($500.00), and may refer them to a suitable drug education, counseling, or rehabilitation program, or order them to perform community service. Subsection 8-16-4-A stipulates persons cited for violations under this chapter while possessing more than ten grams (10 g) will be adjudicated at the Second Municipal District of the Circuit Court of Cook County. Subsection 8-16-4-B stipulates that nothing in the chapter shall be construed to conflict with the state statute 720 ILCS 550/ prohibiting delivery of cannabis on school grounds. Section 8-16-5 stipulates the Chief of Police shall prepare annual reports to the City Council on violations relating to Chapter 16. This amendment recognizes that previous legislation enacted to control or forbid cannabis use has often drawn a large segment of our population within the criminal justice system without succeeding in deterring the expansion of cannabis use. Despite lack of consensus regarding the efficacy of current marijuana laws, concerns exist that the laws create significant obstacles for offenders attempting to participate productively in society, particularly in obtaining gainful employment. Prosecuting the possession of small amounts of marijuana also requires substantial law enforcement resources and time. Evanston Police Department report total time spent from point of contact with an offender to completion of arrest takes approximately two-hours. However, burdens to the criminal justice system do not result in practical deterrent effects on drug use. By retaining adjudication of cannabis offenses of less than ten grams (10 g) within the City’s Division of Administrative Hearings, the amendment aims to preserve a citizen’s employability while continuing to enforce fines punishing the possession of cannabis. Internet sources reveal illegal sales of ten grams (10 g), or a half sandwich bag, of cannabis range in cost from sixty-five dollars ($65.00) to one-hundred and fifty-five dollars ($155.00) in the State of Illinois. In 2009, Cook County passed a similar ordinance in its unincorporated areas, permitting County law enforcement officers to issue to individuals possessing less than ten grams (10 g) cannabis a notice of violation carrying a $200 fine and the right to an administrative hearing. A similar ordinance was introduced before the Chicago City Council November 2nd, 2011. The proposed amendment does not legalize the possession of cannabis in any amount. During the November 7th, 2011 session of the Human Services Committee, information pertaining to details of cannabis arrests was requested. This data is provided below. “Table 1” contains data on the percentage of adjudications before the City’s Division of Administrative Hearings and Cook County Circuit Court. “Table 2” contains data on the collection rate of fines administered by the City’s Division of Administrative Hearings. “Table 3” contains data on the racial background of offenders adjudicated before Cook County Circuit Court. “Table 4” contains data on possession amount of offenders adjudicated before Cook County Circuit Court. All cannabis possession tickets issued under Evanston ordinance are for possession fewer than ten grams (10 g). Finally, a map of cannabis arrests in Evanston from January 1 through October 5, 2009 is included as an attachment. Page 500 of 716 Page 3 of 3 Table 1 Place of Adjudication (YTD) No. % 96 41.0% 138 59.0% 234 100% Evanston Division of Administrative Hearings: Cook County Circuit Court: Total: Table 2 Collections on Fines (YTD) No. Citations Total Fines Total Collected % FY 11 (YTD)76 9,825$ 3,375$ 34% FY 10 98 14,475$ 5,100$ 35% Table 3 Racial Background (Cook County Circuit Court YTD) No. % Asian 5 3% Black 104 67% Hispanic 9 6% Unknown 1 1% White 35 22% Expunged 2 1% Total: 156 100% Table 4 Possession Amount (Cook County Circuit Court YTD) Amount No. Citations % ≤ 30 g 137 96% > 30 g 6 4% ------------------------------------------------------------------------------------- Attachments: Ordinance 92-O-11 City of Evanston Cannabis Arrests 2009 Page 501 of 716 11/8/11 10/20/11 92-O-11 AN ORDINANCE Amending Certain Provisions of Title 8, Chapter 16 of the Evanston Municipal Code entitled “Marijuana” WHEREAS, the City of Evanston (the “City”) is a home-rule municipality in accordance with the Constitution of the State of Illinois of 1970; and WHEREAS, the City has the authority to adopt ordinances and promulgate rules and regulations that pertain to its government and affairs that protect the health, safety, and welfare of its citizens; and WHEREAS, the City is adopting this ordinance pursuant to its police powers pursuant to Village of Winnetka v. Sinnett, 272 Ill.App.143, 146-47 (1st Dist. 1933), and Village of Mt. Prospect v. Malouf, 103 Ill.App.2d 88, 91 (1st Dist. 1968); and WHEREAS, the City is exercising its police powers concurrently with the State in that it seeks to penalize the same conduct that the State penalizes; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” Scadron v. City of Des Plaines, 153 Ill.2d 164; and WHEREAS, the City seeks to exercise its home rule adjudication powers in accordance with the State home rule adjudication statute, 65 ILCS 5/1-2.1 et seq.; and WHEREAS, previous legislation enacted to control or forbid cannabis use Page 502 of 716 92-O-11 ~2~ has often unnecessarily and unrealistically drawn a large segment of our population within the criminal justice system without succeeding in deterring the expansion of cannabis use; and WHEREAS, the problems created by cannabis use are often local in scope and best dealt with on a local level; and WHEREAS, the City Council determines that it is in the best interests of the health and welfare of the citizens of the City, to establish an enforcement and penalty system which is responsive to the current state of knowledge concerning cannabis use and which directs the efforts of law enforcement agencies toward the prevention of commercial traffickers and large-scale purveyors of cannabis; NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: That Title 8, Chapter 16 of the Evanston City Code of 1979, as amended, is hereby deleted in its entirety and replaced with the following: 8-16-1: - DEFINITION: The word cannabis, when used in this Chapter, has the following definition: CANNABIS: Marijuana, hashish and other substances which are identified as including any parts of the plant Cannabis Sativa, whether growing or not; the seeds thereof, the resin extracted from any part of such plant; and any compound, manufacture, salt, derivative, mixture, or preparation of such plant, its seeds, or resin, including tetrahydrocannabinol (THC) and all other cannabinol derivatives, including its naturally occurring or synthetically produced ingredients, whether produced directly or indirectly by extraction, or independently by means of chemical synthesis or by a combination of extraction and chemical synthesis; but shall not include Page 503 of 716 92-O-11 ~3~ the mature stalks of such plant, fiber produced from such stalks, oil or cake made from the seeds of such plant, any other compound, manufacture, salt, derivative, mixture, or preparation of such mature stalks (except the resin extracted therefrom), fiber, oil or cake, or the sterilized seed of such plant which is incapable of germination. 8-16-2: - POSSESSION OF CANNABIS PROHIBITED: It shall be unlawful for any person to knowingly possess cannabis within the limits of the City. This Chapter shall not be construed as conflicting with or limiting enforcement of the Illinois Cannabis Control Act, 720 ILCS 550/, as amended from time to time. 8-16-3: - POSSESSION OF LESS THAN 10 GRAMS; ADMINISTRATIVE ADJUDICATION; PENALTIES OR DISPOSITION: (A) Any person who violates this Chapter by possessing not more than ten grams (10 g) of cannabis shall be issued a notice of violation. The notice of violation shall direct the individual to appear before the City’s Division of Administrative Hearings for an administrative adjudication hearing. (B) Any person appearing before the Division of Administrative Hearings and found to have violated Section 8-16-2 of this Chapter by possessing not more than ten grams (10 g) of cannabis shall be fined not less than fifty dollars ($50.00) nor more than five hundred dollars ($500.00) for each violation, and in the discretion of the Hearing Officer, may be referred to a suitable drug education, counseling, or rehabilitation program, or ordered to perform community service. 8-16-4: - POSSESSION OF MORE THAN 10 GRAMS; PENALTIES OR DISPOSITION: (A) Persons possessing more than ten grams (10 g) of cannabis and who are cited for violations of this Chapter will have such citations adjudicated in the Second Municipal District of the Circuit Court of Cook County. Any person found to have violated Section 8-16-2 of this Chapter by possessing more than ten grams (10 g) of cannabis shall be fined not less than fifty dollars ($50.00) nor more than five hundred dollars ($500.00) for each violation. 8-16-5: - ANNUAL REPORT: The Chief of Police shall make an annual report and evaluation to the City Council of the disposition of all violations of this Chapter. SECTION 3: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 504 of 716 92-O-11 ~4~ SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2011 Adopted:___________________, 2011 Approved: _________________________, 2011 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel Page 505 of 716 29002000160034003000280027002500700500350018001700150010008003600230022001300120011003800330090020037002600240021001900300100320031001400600400L A K E M I C H I G A NNORTH SHORE CHANNELNORTH SHORE CHANNELNorthwesternUniversity St. Francis Evanston Hospital EvanstonTownshipHigh School MAIN LAKE LEE ASBURYLINCOLN CHICAGOMCCORMICKCHURCH RIDGEDAVIS OAKTON DEMPSTER HOWARD EMERSON MAPLEGREENLEAF PAYNE CUSTERHINMANFOWLERGREEN BAY SOUTH MADISON JUDSONMONROEDODGEGROVE ISABE LLA KIRKEWING GRE ENWOOD CAMPUSWESLEYELMWOODCRAWFORDWASHINGTON SIMPSON KEDZIEPROSPECTPIONEERDEWEY BARTONFOSTER DARROWEL G INCENTRAL PARKFORESTORRINGTONBENNETTASHLANDHURDMARCYREBA P R A I R I EPARK COLFAX MILBURN HAMILTON HULL JENKS REESEHARTZELL GREYCOWPERCLAR K NOY ES CASEGROSS POINTBENSONHARTREYCALLANEASTWOODGRA NT LYONSHASTINGS CRAINELM MULFORD MICHIGANLINCOLNWOODCENTRAL RIDGEWAYLIVINGSTON LAWNDALEAUSTINLELANDPITNERBROWNPOPLARMCDANIELBRYANT SEWARD THAYER HIGHLANDUNIVERSITY OAKKEENEY LAKE SHOREINGLES IDE WILDER HARVARDHOVLANDWARREN DOB SON HARRISON SHERIDANGIRARD BRUMMELTRINITY TECH BURNHAMFORESTVIEWS T EW A R T HAMLIN LEMARCLEVELAND KNO X GA RRETT PRATTLEON ROS LYN HAVEN CLYDEGL ENVI EW CALVINFLORENCEWALNUTSHERMANLEONARD LAURELJACKSONROS ALIE GREELEYGA RNETT GA FFIE LD LIBRA RYWOODBINEGARRISONMONTICELLO BRADLEYPRINCETONNORMANDY CULVER EAST RAI L ROADDARTMOUTHHILLSIDE EDGEMERECLIF FO RD MART HA THELIN RICHMONDARTS CI RCLE LINDENCROFTHAWTHORNELAKESIDEGENEVA HARTREYHARRISON NOYES COLFAX ASHLANDMULFORD JACKSONTHAYER LINCOLNWOODCENTRAL MILBURNASBURY FLORENCEGROVE FLORENCEDARROWLEMARPITNERMCDANIELGREYSHERIDANASHLANDHINMANASHLANDWESLEYLEE SOUTHFLORENCE BRUMMEL CLARK DARROWJUDSONSEWARD ELGIN SEWARD NOYESFO STER ASHLANDDEWEYDODGEDEWEYCALLANSHERMANGREYRIDGEINGLESIDE BROWNCOLFAX HARTREYDARROWGREYOAKORRINGTONASHLANDPRINCETONLEONARD SIMPSON FORESTSHERMANLEEWALNUTBROWNSIMPSON CLEVELAND PAYNE BENNETTELMMAPLEWESLEYDEWEYGREYDEWEYEWINGTHAYER NOY ES SEWARD DOBSONBROWNGRANT CRAIN MICHIGANRIDGEFORESTASBURYPARK DOB SON LEE CALLANGROVE BROWNCLEVELANDLINCOLNWOOD MUL FORD CASE BRUMMELGREYPARKGREYHARTZELLMCDANIELCLARK COLFAX WESLEYGREYDOBSONHARTREY DARROWCRAIN SHERMANCLEVELAND JACKSONHARTREYBROWNBRUMMELPITNER KEENEY HARRI S O N DEWEYHARRISON FOSTERPRAIR I EWESLEYWESLEYGREYMCDANIELHURDKEENEY SOUTH ISABE LLA DAVIS HARTREYSIMPSON BARTONCRAINBENNETT JENKS GREENWOODTRINITY75 76 71 74 72 73 77 78 0 1 20.5 Miles 1:31,6801 inch equals 0.5 miles This map is pr ovided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. City of Evanston Cannabis Arrests January 1 - October 5, 2009 Legend Cannabis Arrests - Year to Date Cannabis Possession 30 Gram Over Cannabis Possession 30 Gram or Less Manuf/Delivery 30 Gram Over Manuf/Delivery 30 Gram or Less Page 506 of 716 For City Council meeting of November 14, 2011 Item O1 Resolution 60-R-11: Reallocating Unspent 2009 and 2010 CDBG Funds For Action To: Honorable Mayor and Members of the City Council From: Steve Griffin, Director of Community and Economic Development Dennis Marino, Manager of Planning and Zoning Division Sarah Flax, Housing & Grants Administrator Subject: Resolution 60-R-11, Reallocating Unspent 2009 and 2010 CDBG Funds Recommended by the Housing & Community Development Act Committee Date: November 4, 2011 Recommended Action: Approval of Resolution 60-R-11 amending the 2009 and 2010 Community Development Block Grant (CDBG) programs and authorizing the reallocation of $65,693.00 in unexpended funds to the City’s 2012 CDBG program as recommended by the Housing and Community Development Act Committee. Funding Source: Funding source is the City’s 2009 and 2010 Community Development Block Grants; the amount is $65,693.00. Summary: Unspent CDBG funds from completed activities funded in prior years have been reallocated in the CDBG planning for the upcoming fiscal year to ensure timely use of funds and to comply with the Citizen Participation Plan contained in the City’s 2010- 2014 Consolidated Plan. Passage of proposed resolution 60-R-11 will allow City Council to fund the programs and projects for the 2012 fiscal year as recommended by the Housing and Community Development Act Committee in the 2012 One Year Action Plan. Legislative History The City of Evanston published the 30-day comment period from October 7 through November 7, 2011 and held a public hearing at the Housing and Community Development Act Committee meeting on October 18, 2011 to hear citizen input on the 2012 One Year Action Plan that contains the proposed reallocations. The Housing and Community Development Act Committee voted unanimously to recommend approval of Memorandum Page 507 of 716 Page 2 of 2 that Action Plan to City Council. City Council approval is requested of Resolution 60-R- 11 amending the 2009 and 2010 Community Development Block Grant programs and authorizing the reallocation of $65,693.00 in unexpended funds to the City’s 2012 CDBG program. Attachments: Resolution 60-R-11 Page 508 of 716 10/25/2011 60-R-11 A RESOLUTION Amending the 2009 and 2010 Community Development Block Grant Program and Authorizing the Reallocation of Unexpended Funds WHEREAS, in a review of completed projects funded by Community Development Block Grant (“CDBG”) programs in prior years, the City has identified sixty-five thousand, six hundred ninety-three dollars ($65,693.00) in unexpended funds from completed projects for reallocation to other eligible CDBG activities in order to address needs in the year ahead, and to maintain timely use of funds per U.S. Department of Housing and Urban Development (“HUD”) guidelines; and WHEREAS, HUD approved the FY 2009 and 2010 CDBG program activities as set forth in the City’s application to HUD, filed by the City Manager at the direction of the Evanston City Council, and reallocation of said funds requires amendment of the City’s FY 2009 and 2010 CDBG application; and WHEREAS, the City of Evanston did publish the thirty (30)-day comment period from October 7, 2011, through November 7, 2011, and the City’s Housing and Community Development Act Committee did hold a public meeting on October 18, 2011, to hear public opinion on said proposed reallocations according to the CDBG Program’s Citizen Participation Plan, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: Page 509 of 716 60-R-11 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City’s FY FY 2009 and 2010 application for Community Development Block Grant program activities is hereby amended, and sixty-five thousand, six hundred ninety-three dollars ($65,693.00) is approved for reallocation to the City’s 2012 CDBG program as follows: PROGRAM YEAR PROJECT AMOUNT 2009 Evanston Youth Initiative $ 1,482.03 2009 Brummel Park Neighbors $ 443.87 2010 Family Focus Public Facilities Project $ 110.00 2010 Adopt a Fancy Can $ 3,461.00 2010 Evanston Coalition for Latino Resources $ 1,500.00 2010 Housing Rehab Administration $ 58,696.10 Total amount proposed for reallocation to FY 2012 CDBG Program: $ 65,693.00 SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2011 Page 510 of 716 For City Council meeting of November 14, 2011 Item O2 Resolution 61-R-11: Approving the 2012 One Year Action Plan For Action To: Honorable Mayor and Members of the City Council From: Steve Griffin, Director of Community and Economic Development Dennis Marino, Manager of Planning and Zoning Division Sarah Flax, Housing & Grants Administrator Subject: Resolution 61-R-11, Approving the 2012 One Year Action Plan Recommended by the Housing & Community Development Act Committee Date: November 4, 2011 Recommended Action: Approval of the proposed One Year Action Plan for FY 2012 and the estimated FY 2012 Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Shelter Grants (ESG) program budgets totaling $2,031,185 as recommended by the Housing & Community Development Act Committee. Funding Source: Funding sources are the City’s estimated CDBG, HOME and ESG entitlement grants; CDBG and HOME program income; and required matching funds for HOME and ESG, which may include the Affordable Housing Fund and other public and private sources of funding. Summary: The Housing & Community Development Act Committee submits for City Council consideration the proposed One-Year Action Plan for FY 2012 and the estimated FY 2012 CDBG, HOME and ESG grants totaling $2,031,185. The proposed budget for the 2012 CDBG program is $1,696,193. This amount includes $1,490,500 in estimated 2012 entitlement funds, $140,000 in estimated program income, plus $65,693 in reallocated funds from completed prior year CDBG activities. The proposed HOME program budget is $569,750 ($455,800 in estimated 2012 entitlement funds and $113,950 in combined public and private matching funds). The proposed ESG program budget is $169,770 ($84,885 in estimated 2012 entitlement funds and $84,885 in combined City of Evanston Mental Health and private matching funds). The Housing & Community Development Act Committee received 36 applications for 2012 CDBG funding and made funding recommendations for 32 programs/projects for Memorandum Page 511 of 716 Page 2 of 2 the 2012 CDBG program at its meeting on September 27, 2011. Funding recommendations were based on estimated funds available, as HUD has not yet released 2012 entitlement amounts for the CDBG, HOME and ESG programs. FY 2012 CDBG and HOME funding has been estimated at approximately 15% less than 2011 and ESG based on 2011 funds released to date, based on input from HUD. ESG grant awards will be determined following receipt of our 2012 grant amount and direction from HUD regarding implementation of the HEARTH Act of 2009. HOME projects will be determined as they are brought to the City by developers of affordable housing. Attached to Resolution 61-R-11 as Exhibit A is a copy of the proposed One Year Action Plan for FY 2012. The Action Plan discusses the City’s plans to use CDBG, HOME and ESG entitlement funds in 2012. The City’s One Year Action Plan for FY 2012 is derived from the City’s HUD 2010-2014 Consolidated Plan and is the third action plan for this Consolidated Plan. A draft of the 2012 One Year Action Plan was made available for public comment from October 7 to November 7, 2011 and the Housing and Community Development Act Committee conducted a public hearing to receive input on the plan on October 18, 2012. All comments have been summarized and included in the plan as required by HUD. Legislative History The Housing and Community Development Act Committee voted unanimously to recommend approval of the 2012 One Year Action Plan by City Council. The Plan must be submitted to HUD at least 45 days prior to the start of the program year, no later than November 17, 2011. City Council approval is requested of Resolution 61-R-11 adopting the One Year Action Plan for FY 2012 and the estimated 2012 CDBG, HOME and ESG program budgets. ------------------------------------------------------------------------------------- Attachments: Resolution 61-R-11 2012 One Year Action Plan Page 512 of 716 10/25/2011 61-R-11 A RESOLUTION Approving the City’s FY 2012 Year Action Plan and Adopting the CDBG, HOME Investment Partnerships, and ESG Program Budgets for FY 2012 WHEREAS, the Congress of the United States did pass: Public Law 93-383, Title I of the Housing and Community Development Act of 1974, which established the Community Development Block Grant (“CDBG”) Program; Public Law 101-625, the Cranston-Gonzales National Affordable Housing Act, which established the HOME Investment Partnerships Program; and Public Law 100-77, the Stewart B. McKinney Homeless Assistance Act, which established the Emergency Shelter Grants (“ESG”) Program; and WHEREAS, the City of Evanston is an “Entitlement City” by definition in said Acts and, as such, is eligible to make application to the U.S. Department of Housing and Urban Development (“HUD”) for said grant programs; and WHEREAS, the City of Evanston estimates that FY 12 HUD entitlement allocations will be Community Development Block Grant $1,490,500 HOME Investment Partnerships 455,800 Emergency Shelter Grants 84,885 Total FY 2012 funding: $2,031,185 and WHEREAS, the Housing and Community Development Act Committee (“CD Committee”) is charged with oversight of the City’s CDBG program, the Evanston Housing Commission is charged with oversight of the City’s HOME program, and the Human Services Committee is charged with oversight of the City’s ESG program; and Page 513 of 716 61-R-11 ~3~ WHEREAS, the CD Committee met on several occasions in the fall of 2011 and developed recommendations for use of FY 2012 CDBG funds; and WHEREAS, recommendations for the use of FY 2012 ESG funds have not yet been determined, but recommendations to the City Council for the use of 2012 ESG funds will be made by the Human Services Committee pending confirmation of the City’s 2012 ESG grant amount and direction regarding new program guidelines to implement the HEARTH Act of 2009; and WHEREAS, recommendations for the use of HOME funds are made by the Evanston Housing Commission to the Planning & Development Committee and City Council, and the use of said funds is determined by the City Council; and WHEREAS, HUD requires that the City submit a One Year Action Plan that details the activities the City proposes to undertake using the sum of the estimated FY 2012 CDBG, HOME, and ESG funds, including entitlement allocations, reallocations of funds from completed prior years’ CDBG projects, estimated CDBG and HOME program income, and required matches for HOME and ESG funding, totaling two million, four hundred thirty-five thousand, seven hundred thirteen dollars ($2,435,713.00), are described; and WHEREAS, the proposed activities in the One Year Action Plan address the City’s housing and homeless needs and economic development initiatives, specific projects which are proposed to be funded with HUD's FY 2012 funding were derived from the City's priority needs, as identified in the City’s 2010-2014 HUD Consolidated Plan, and specific CDBG activities and recommended funding levels were approved by the CD Committee on September 27, 2011; and Page 514 of 716 61-R-11 ~4~ WHEREAS, the proposed One Year Action Plan for FY 2012, which includes proposed FY 2012 CDBG funding recommendations, was the subject of a public hearing as conducted by the CD Committee on October 18, 2011; and WHEREAS, said Committee conducted said public hearing, received citizen input on the proposed FY 2012 One Year Action Plan, and recommends approval by the Evanston City Council of the proposed One Year Action Plan for FY 2012; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City’s One Year Action Plan for FY 2012, attached hereto as Exhibit A and incorporated herein by reference, is hereby approved. SECTION 2: The City Council hereby approves the City of Evanston’s 2012 CDBG Program, totaling one million, six hundred ninety-six thousand, one hundred ninety-three dollars ($1,696,193.00), which is the sum of one million, four hundred ninety thousand, five hundred dollars ($1,490,500.00) in FY 2012 estimated entitlement funds, one hundred forty thousand dollars ($140,000.00) in estimated program income, and sixty-five thousand, six hundred ninety-three dollars ($65,693.00) in reallocated funds from completed prior years’ CDBG projects. SECTION 3: The City Council hereby approves HOME Investment Partnerships funding totaling five hundred sixty-nine thousand, seven hundred fifty dollars ($569,750.00), which is the sum of four hundred fifty-five thousand, eight hundred dollars ($455,800.00) in FY 2012 estimated entitlement funds and the required match of one hundred thirteen, nine hundred fifty dollars ($113,950.00) and ESG Page 515 of 716 61-R-11 ~5~ funding, totaling one hundred sixty-nine thousand, seven hundred seventy dollars ($169,770.00), which is the sum of eighty-four thousand, eight hundred eighty-five dollars ($84,885.00) in FY 2012 estimated entitlement funds and the required match of eighty-four thousand, eight hundred eighty-five dollars ($84,885.00). SECTION 4: The City Manager of the City of Evanston is hereby authorized to transmit said One Year Action Plan for FY 2012 for the proposed CDBG, HOME and ESG program budgets to HUD and to provide any additional information as may be required by HUD. SECTION 5: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2011 Page 516 of 716 61-R-11 ~6~ EXHIBIT A City’s One Year Action Plan for FY 2012 Page 517 of 716 City of Evanston FY2012 One Year Action Plan CDBG, HOME and ESG Funds DRAFT November 7, 2011 Page 518 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 i TABLE OF CONTENTS ACTION PLAN .................................................................................................................. 1 Executive Summary ............................................................................................................... 1 Resources and Objectives ..................................................................................................... 4 Description of Activities .......................................................................................................... 6 Geographic Distribution/Allocation Priorities ......................................................................... 6 Annual Affordable Housing Goals .......................................................................................... 6 Public Housing ....................................................................................................................... 9 Actions to Reduce Lead-Based Paint Hazards ..................................................................... 9 Homeless and Special Needs ................................................................................................ 9 Barriers to Affordable Housing ............................................................................................. 12 Impediments to Fair Housing...……………………………………………………………….......13 Other Actions ....................................................................................................................... 15 PROGRAM SPECIFIC REQUIREMENTS ...................................................................... 15 Community Development Block Grant ................................................................................. 15 HOME Investment Partnerships Program ........................................................................... 20 Needs of Public Housing ..................................................................................................... 24 Emergency Shelter Grants (ESG) ....................................................................................... 24 HOPWA ............................................................................................................................... 24 TABLES 3A 3C APPENDICES Housing & Community Development Needs Table CDBG Target Area Map Neighborhood Revitalization Strategy Areas Map Page 519 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 1 ACTION PLAN Executive Summary Resources The City of Evanston expects to receive approximately $2 million in Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) and Emergency Shelter Grant (ESG) entitlement funding from the Department of Housing and Urban Development (HUD) for its 2012 program year. In 2011, the City changed its fiscal year from a March 1 start to a January 1 start in order to better align City spending with property tax revenues. Therefore, the 2012 fiscal year is calendar year 2012. The City’s 2012 Action Plan matches the City’s 2012 fiscal year, so it covers the 12-month period from January 1 to December 31, 2012. The One Year Action Plan outlines how the City’s estimated 2012 CDBG, HOME and ESG funds, along with program income and unspent CDBG funds from prior years shown in the chart below, will be used to improve the quality of life primarily for low and moderate income Evanston residents. HOME funds will be matched with $113,950 from the Affordable Housing Fund, the Federal Home Loan Bank and developers’ contributions. ESG funds will be matched with $84,885 in local government and private funds. The matching funds, estimated entitlement funds and program income total $2,435,713. 2012 Grant (est.) Program Income (est.) Prior Year Funds HUD Funds Subtotal Matching Funds Total Funds Committed CDBG $ 1,490,500 $ 140,000 $65,693 $ 1,696,193 $ - $1,696,193 HOME $ 455,800 $ - $ 455,800 $ 113,950 $ 569,750 ESG $ 84,885 $ - $ - $ 84,885 $ 84,885 $ 169,770 Total $ 2,031,185 $ 140,000 $65,693 $ 2,236,878 $ 198,835 $2,435,713 The above-noted funding will be used to carry out activities that address priority needs of the target population. These funds will leverage additional federal, state and local government funds, as well as private funds, to support the wide range of housing, public facilities and improvements, public services and economic development activities outlined in this plan. Summary of Specific Annual Objectives The City of Evanston’s 2012 One Year Action Plan implements the third year of the City’s 2010- 2014 Consolidated Plan using CDBG, HOME and ESG funds. The Action Plan addresses three federal statutory goals: • Provide decent housing • Provide a suitable living environment • Expand economic opportunities. The activities to be carried out with these funds also contribute to the implementation of the City of Evanston’s Strategic Plan, whose vision is to create the most livable city in America for its diverse population. The goals and strategies of that plan, developed in a collaborative process involving City Council, staff and citizens, are consistent with, and complementary to, the Consolidated Plan. Page 520 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 2 For the 2012 program year, CDBG, HOME and ESG funds will be allocated among the objectives and outcome categories established by HUD as shown in the table below. Additional detail may be found in Table 3A that follows the narrative. Availability/Accessibility Affordability Sustainability Total Amount Percent Amount Percent Amount Percent Amount Percent Decent Housing $367,317 16% $ 423,220 19% $415,000 19% $1,205,537 54% Suitable Living Environment $ 273,779 12% $ 15,000 1% $352,638 16% $ 641,417 29% Economic Opportunity $ 42,000 2% $ - 0% $ - 0% $ 42,000 2% Project Totals: $ 683,096 31% $ 438,220 20% 767,638 34% $1,888,954 84% Admin & Planning NA NA NA NA NA NA $ 347,924 16% Total CDBG, HOME & ESG $2,236,878 100% Because CDBG allocations have been made based on an estimated entitlement grant, the Housing & Community Development Act Committee expects that adjustments to allocations for specific programs and projects will be made following receipt of the City’s CDBG 2012 grant amount. If the grant is smaller than estimated, reductions will be determined on a case-by-case basis in order to minimize impact, especially on small grants. If the City’s CDBG grant is reduced from the estimate used to prepare this Action Plan by 5% or more and any funded program or project is cut as a result, this will not constitute a substantial amendment to the Action Plan. If the City’s CDBG grant is larger than estimated, programs and projects that were funded at less than the request may be increased; increases will be considered on a case-by-case basis. Programs or projects for which funds were requested that were not funded may be reconsidered and funded on a case-by-case basis. In addition, funds may be reserved to address needs that arise throughout the year based on the economic climate and housing market. The City may also increase spending in the Administration category above the amount allocated, but to no more than 20% of entitlement plus current year program income, based on need and actual funds available. In addition, the City may evaluate progress of programs and projects funded in prior years that are not underway or have not been completed in March 2012 to determine if those commitments should be canceled and funds reallocated to programs or projects in this Action Plan that were funded at less than the request. Because there have been organizations funded in the last two fiscal years that have been unable to use their CDBG allocations as granted due to capacity and funding issues, this review process will enable the City to reallocate funding in a more timely manner. If implemented, any of the changes described above will not constitute a substantial amendment to the Action Plan. Evaluation of Past Performance The City’s 2010-2014 Consolidated Plan sets ambitious goals to address the needs of Evanston’s low- and moderate-income residents. The City has used HUD funding effectively to address a broad range of community development objectives and leverage resources. Despite the delay in release of funds in 2011, most programs and projects funded with CDBG, HOME and ESG are underway and the City expects to meet or exceed most objectives in the 10-month 2011 program year. Despite the challenges to housing development, the City was successful in committing HOME funds for the rehabilitation of existing units for affordable rental by layering HOME with Neighborhood Stabilization Program 2 funds. This strategy will create much-needed additional rental units for households at or below 50% and 60% of the area median income beginning in 2012 and ensures capable management of those units. The City and Brinshore Development, LLC, made significant progress on the scattered site acquisition Page 521 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 3 and rehab portion of the NSP2 project in both census tracts 8092 and 8102, as well as the redevelopment project in 8092. The following accomplishments are anticipated by year end 2011: • Approximately 75 housing units acquired or under site control • 20 units in rehab or completed • 10 units sold and/or occupied (mix of rental and ownership properties) Other accomplishments to date include: • Of $1.7 million in subcontracts, 78% was awarded to M/W/EBEs and 37% to Section 3 Business concerns. • Brinshore secured an allocation of Low Income Housing Tax Credits from the Illinois Housing Development Authority for the first phase of Emerson Square, a mixed income housing development on underutilized industrial property. This phase will have approximately 30 rental units and approximately $1.4 million of NSP2 funds are allocated for this project. Evanston continues to suffer the effects of the soft economy, including continuing foreclosures and high unemployment. The ability of non-profits that provide services to those most in need is being further challenged by reductions in state, federal and private funding. Evanston Community Development Corporation, whose economic development and community building work was focused in the City’s west NRSA, is one example. ECDC’s interim executive director and program manager resigned. The organization is undergoing a strategic planning process and developing a plan to rebuild capacity. Youth Action Ministry was unable to take students on the planned college tour of east coast schools in summer 2011 due to funding reductions and delays. YAM has redesigned its program for 2012 to reduce costs by visiting Midwestern colleges and universities. The State of Illinois continues to reduce funding for virtually all social services and its Prevention program and Evanston expects to expend its Homelessness Prevention and Rapid Re-housing grant by the first quarter of 2012, significantly before the three-year deadline for use of funds, raising concerns of how to address the housing and other needs of individuals and families who are homeless or on the verge of homelessness. The 2012 estimated Emergency Shelter/Solutions Grant amount used in this Plan is based on 2011 funds received to date, however the City is hopeful that implementation of the HEARTH Act will move forward. Citizen Participation Citizen input on the 2012 Action Plan is being sought in the 30-day Public Comment period running from October 7 to November 7, 2011. Notice of the 30-day public comment period and the public hearing on October 18 was published in the Chicago Triblocal, which provides greater reach in our community than publications used in past years, on October 6 and 13, 2011 Notice of the public comment period was also featured on the City’s website homepage beginning September 30, 2011. and sent by e-mail or US mail to the City’s e-mail newsletter list of over 1,500 and to over 75 individuals and organizations that regularly receive information on the City’s CDBG program. Notice of the meeting and its purpose was also included on the agenda for the September 27, 2011 meeting of the Housing & Community Development Act Committee and on the City’s online calendar. Evanston continues to expand its efforts to reach non-English speaking residents by publicizing the availability of accommodations for persons with disabilities and language differences in both English and Spanish on meeting agendas and public notices. A Spanish language version of the notice of the 30-day public comment period for the Action Plan was developed by the City’s Outreach Specialist and Page 522 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 4 distributed to Spanish-language media and organizations that serve significant numbers of Hispanics, including the Evanston Coalition for Latino Resources (ECLR). The public hearing for input on the draft of the City’s 2010/11 CAPER held in May 2011 also offered opportunity for citizens to provide input on unmet needs for 2012 planning. No comment was received at that meeting, despite efforts to publicize the opportunity via a paid newspaper notice, e-mailings to over 1,500 people, posting on the City’s website and calendar and in the Civic Center. The City continues to explore new strategies to solicit public input for needs in our community. Summary of Citizen Comments At the public hearing for input on the draft Action Plan at the October 18, 2011 meeting of the Housing & Community Development Act Committee, Ald. Rainey asked all persons present if they would like to comment on the Action Plan or CDBG estimated allocations. Ann Rappelt and Lindsay Percival, both with the Child Care Center of Evanston, said they had come to observe only. Mary Friedl commented that she had picked up the binder of CDBG applications on Friday and noted many of the applicants were the same as in prior years. She thanked committee members for their work, noting that she watched the telecast of the September 27 funding decision meeting, and recognizing the importance of their responsibilities and the difficult decisions they had to make. She explained that she had sent an email asking who is responsible for what had been Brian Barnes’ function of reviewing CDBG-funded programs and projects for accessibility and received a response by email. She noted that the process seems more complicated. Staff explained that Myra Gorman would provide ADA expertise relating to programs and Anil Khatkhate would do the same for buildings. Ald Rainey noted that Public Works staff retained responsibility for curbs and sidewalks, with support from Anil as needed. Ald. Holmes noted that in her many years of experience with CDBG, there had never been a year as difficult for allocations because of the scarcity of funds and the expanded need. Ald. Rainey related that the director of YOU was grateful that they received an allocation and would use those funds effectively and efficiently. Staff noted a correction to the Action Plan on page 5, paragraph on Local Resources, the estimated funds allocated in 2012 through the Mental Health Board should be $661,000, not $885,000. No additional public comment on the 2012 Action Plan or 2012 CDBG estimated allocations were received. Explanation of Comments Not Accepted No comments were received during the 30-day public comment period that were not accepted. Resources and Objectives As noted above, the City of Evanston expects to receive approximately $2 million in Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) and Emergency Shelter Grant (ESG) formula grant funding from the Department of Housing and Urban Development (HUD) for its 2012 program year. These new entitlement funds will be combined with program income and unspent CDBG and HOME funds from prior years to improve the quality of life for low and moderate income Evanston residents. ESG and HOME funds will be matched with local government, private funds and other sources including the Federal Home Loan Bank and developers’ contributions. Page 523 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 5 The estimated funding governed by the 2012 Action Plan is $ $2,435,713. Other Federal, State and Local Resources Neighborhood Stabilization Program 2: The City of Evanston’s Neighborhood Stabilization Program 2 grant of $18.15 million that will be expended in two census tracts, 8092 and 8102, is the largest infusion of funding the City has ever received for affordable housing. NSP2 funds are being used to purchase and rehabilitate 100 units of foreclosed and abandoned housing and to jump start implementation of the City’s West Evanston Master Plan with the development of Emerson Square, a New Urbanist development on a vacant and blighted industrial site in west Evanston. Approximately $7 million has been expended to date, with the first rehabbed properties brought to market in September 2011. Homelessness Prevention and Rapid Re-housing: The City of Evanston received $801,460 in HPRP funds to provide assistance with rent and utilities, including arrearages, and provide case management, housing location and credit repair/budgeting services to individuals and families who are homeless or at high risk of homelessness. Approximately $700,000 has been expended through September 2011; all funds will be expended significantly in advance of the September 2012 deadline. McKinney-Vento Homeless Assistance Programs: The Evanston Continuum of Care merged with the Suburban Cook County Continuum in summer 2011. Therefore, Evanston is part of the Suburban Cook County application for funds in the FY2011 NOFA that is currently underway. The projects funded in Evanston through the 2010 competition totaling $1,097,501 are shown below in the Homeless and Special Needs section. Housing Choice (Section 8 Rental Housing) Vouchers: Evanston does not administer the Housing Choice Voucher program in Evanston; it is managed by the Housing Authority of Cook County (HACC). The City will continue to work to maintain and expand units for Housing Choice Voucher holders. Lead Hazard Control Programs: Evanston received a renewal grant in the amount of $80,000 in 2011 from Cook County’s Lead Poisoning Prevention Program. This grant is used in conjunction with CDBG funds on housing rehab projects where the occupants meet the criteria of both funding sources, enabling more substantial rehab projects to be undertaken. Local Resources: The City’s Affordable Housing Fund has a balance of approximately $435,000. Anticipated uses include housing related services such as foreclosure prevention, landlord-tenant issues and as matching funds for the Homeless Management Information System (HMIS) database used by the Continuum of Care. An estimated $661,000 in City of Evanston funds allocated by the Mental Health Board will support a wide range of needed services. In addition, the City of Evanston plans to spend over $15 million on infrastructure and capital needs. Evanston Township manages Evanston’s General Assistance funds, which provide an important source of funding to help low-income Evanston residents. General Assistance funds support a broad range of needs of approximately 80 low income residents each year. Tax Increment Financing and the City’s Economic Development Fund will continue to be used for infrastructure improvements and to support private development and economic activity that creates or retains jobs. Portions of the City’s two Neighborhood Revitalization Strategy Areas are within TIF districts. Evanston has expanded staffing and resources for economic development in order to attract interest and new investment from developers and provide support to existing businesses. Page 524 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 6 Description of Activities The activities that will be undertaken with CDBG, HOME and ESG funds in 2012 to address priority needs of Evanston’s low- and moderate-income residents are outlined in Table 3A and Table 3C. They are categorized based on the HUD-defined objectives and outcomes they address. Availability/Accessibility Affordability Sustainability Decent Housing DH-1 DH-2 DH-3 Suitable Living Environment SL-1 SL-2 SL-3 Economic Opportunity EO-1 EO-2 EO-3 Narrative descriptions may also be found in the CDBG, HOME and ESG sections below. Geographic Distribution/Allocation Priorities Evanston continues to use the CDBG Target Area defined in its 2005-2009 Consolidated Plan to define the geography for the CDBG Targeted Code Enforcement Program. The CDBG Target Area was developed based on 2000 census data and comprises an area of the City in which at least 50.3% of the residents are low- or moderate-income based on Evanston’s status as an exception community. Most public infrastructure projects are within the City’s two Neighborhood Revitalization Strategy Areas (NRSA), further concentrating CDBG resources on areas of greatest need. Though programs in which participants are income-qualified are available on a citywide basis, such as the Single- and Multi-Family Rehabilitation, Alley Special Assessment Assistance, they will be focused in the NRSAs based on need and eligibility. In 2011, the US Census Bureau released demographic data from the 2010 decennial count. This 100% count of all residents living in Evanston during 2010 revealed that our population continued to grow, yielding a total population of 74,486. During this time however, the City of Evanston experienced its largest vacancy rate of housing units, with 9.45% of the housing stock in 2010 unoccupied. This could indicate that families are doubling up and were not counted during the Census process, accounting for the higher vacancy rate and lower population count in census tracts including 8092. The continued efforts to stabilize neighborhoods with high foreclosures and vacancies, including Census tracts 8092 and 8102, will continue to be a priority in 2012. The majority of Evanston’s African American and Hispanic populations, as well as Housing Choice Voucher holders, live in the CDBG Target Area, particularly in census tracts 8092 and 8102, which comprise the City’s NSP2 target geography. Census tract 8096, block groups 2 and 3, and census tract 9097, block groups 2 and 3, in the west NRSA, have a substantial Hispanic population. In 2010, the Hispanic population grew over 30% from 2000 to represent 9.05% of the total population. The far southwest corner of Evanston has also seen growth in its Hispanic population based on elementary school demographic data. Annual Affordable Housing Goals Maintaining the quality of existing housing stock so that residents live in safe and sanitary housing is a high priority. Ensuring the availability of a range of prices and unit sizes to address the needs of very low, low and moderate income households is also a priority. In 2012, the City will continue to pursue opportunities to increase affordable housing choices using HOME, CDBG and Affordable Housing funds in conjunction with NSP2. Page 525 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 7 The City plans to use CDBG and HOME funds to help provide for the housing needs of low- and moderate-income households, as well as households with special needs in 2012. Rental housing that is affordable for a range of household sizes with incomes between 30% and 80% AMI, targeted primarily at households below 60% AMI, will be the primary focus of the HOME program. Much of the HOME- assisted rental rehabilitation will likely be in conjunction with NSP2 and focused on units for households whose incomes do not exceed 50% AMI. Any ownership housing projects undertaken in 2012 with HOME funds will be targeted to households between 60 and 80% AMI. Ownership projects will require strong home ownership education and buyer identification components. Housing types may include single family homes, town homes or duplexes, and condominium units. The City will encourage rental proposals from both for-profit and not-for-profit developers. Rehabilitation of foreclosed units for rental will most likely be small properties, with two to four units, based on the current inventory of foreclosed and Real Estate Owned properties. The City will also evaluate Tenant Based Rental Assistance (TBRA) using HOME funds. This could have multiple benefits including creating affordable housing more rapidly than with project-based assistance using existing rental housing and integrating affordable housing in neighborhoods where the cost of real estate can make project-based assistance unfeasible. The Families in Transition Program (FIT), funded through the Affordable Housing Fund, has been used to address the needs of households at or below 40% AMI by providing rental subsidies through sponsoring organizations. The City will evaluate the FIT program as part of its evaluation of TBRA. HOME funded projects will be reviewed and approved throughout the year as applications are submitted, so specific funding amounts and project types are unknown at this time. The Housing Planner works with applicants and underwrites proposed projects before they are presented to the Housing Commission for review and approval. Applications are then reviewed by the Planning and Development Committee before going to City Council. Council approval is required before HOME funds are committed to a project. All Commission, Committee and Council meetings are open to the public and offer the opportunity for public comment. The CDBG Targeted Code Enforcement Program will continue to be a primary tool for maintaining decent quality housing in the CDBG Target Area. Activities include routine inspections of rental housing units on a three year schedule to identify internal and external code violations and require corrective actions. Area inspections for external code violations and conditions including fly dumping will be made on a weekly basis in two census tracts, 8092 and 8102, as well as in portions of 8096 and 8097 and also result in citations of violations. In addition, property inspectors will respond to complaints regarding properties in the CDBG Target Area. The City’s Housing Rehabilitation program will continue to assist income-eligible property owners with low interest and title transfer loans to rehab single-family and multi-family units, ensuring that residents live in decent, safe and sanitary housing. Housing Rehab Administration is funded by CDBG and the loans for the rehabilitation projects are provided from the City’s CDBG Revolving Fund. Loan repayments returned to the Fund have been sufficient to fund additional rehabilitation projects, however CDBG entitlement funds allocated in prior years for housing rehabilitation but not expended because of the balance in the revolving loan fund will continue to be used for rehab loans in 2012 as the Revolving Loan Fund balance is substantially lower than prior years. Grants of up to $450 will continue to be issued to income-eligible residents for exterior paint projects they undertake themselves. CEDA/Neighbors at Work will continue to provide minor home repairs and interior and exterior painting funded by CDBG grants for income-eligible single-family property owners, primarily senior citizens. Houses that have been cited for code violations receive priority consideration. Page 526 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 8 Dilapidated and dangerous garages will be demolished and new concrete pads laid; liens for demolitions are placed on the property title. Dangerous trees will be removed for income-eligible property owners, with liens placed on the properties for the expenses incurred. CDBG funds will continue to support Homesharing, Interfaith Housing Center of the Northern Suburbs’ program that matches people seeking affordable housing with home owners who have an extra room to rent. The home seeker pays rent to the home provider and, in some cases, provides services like shopping and meal preparation in addition or in lieu of rent. Rents are significantly below market rate and often in neighborhoods with primarily single-family housing. The City’s Handyman program will continue to help income-eligible senior citizens, primarily low-income women, make small repairs to their homes, including securing railings, installing grab bars, repairing or replacing locks on doors and windows, installing weather stripping and caulking to improve energy efficiency, installing smoke and carbon monoxide detectors and fixing leaky faucets to reduce water consumption. The following table summarizes housing goals for 2012: 2012 Annual Housing Goals (Table 3B) CDBG HOME Total Goal Completed Goal Completed Goal Completed Annual Affordable Rental Housing (Section 215) Acquisition of existing units 0 0 0 0 Production of new units 0 0 0 0 Rehabilitation of existing units 6 10 16 0 Rental Assistance 0 5 5 0 Total Section 215 Rental Goals 6 0 15 0 21 0 Annual Affordable Owner Housing (Section 215) Acquisition of existing units 0 2 2 0 Production of new units 0 0 0 0 Rehabilitation of existing units 10 2 12 0 Homebuyer Assistance 0 3 3 0 Total Section 215 Owner Goals 10 0 7 0 17 0 Annual Affordable Housing (Section 215) Homeless 0 5 5 0 Non-Homeless 16 17 33 0 Special Needs 0 0 0 0 Total Section 215 Affordable Housing 16 0 22 0 38 0 Annual Housing* Rental Housing 6 15 21 0 Owner Housing 134 7 141 0 Total Annual Housing 140 0 22 0 162 0 Page 527 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 9 Public Housing Public Housing in Evanston is owned and managed by the Housing Authority of Cook County (HACC) which also administers the Housing Choice Voucher program. HACC manages 45 scattered site apartments and two senior/disabled buildings with 100 units each in Evanston. City staff has worked intensively with HACC management, Cook County Commissioner staff and residents on issues at the Walchirk and Perlman apartment buildings that house seniors and persons with disabilities. As of September 2011, there were 590 Housing Choice Voucher holders residing in Evanston. This marks the continuing increase of Voucher holders. However, as of September 2011, HACC is not taking any additions to its waiting list for Cook County Housing Choice Vouchers. The geographic distribution of voucher holders in Evanston remains concentrated in tracts 8092 in west Evanston and 8102 in south Evanston. The City will continue to work closely with the Housing Authority and private landlords on property code and landlord management issues. There are no plans to work with public housing residents on homeownership efforts, as the City’s home ownership efforts are targeted to households at or above 60% AMI that are more likely to have the financial resources needed for successful home ownership. Actions to Reduce Lead-Based Paint Hazards The City of Evanston’s grant from Cook County’s Lead Poisoning Prevention Program to abate lead- based paint hazards in dwellings occupied by families with young children was extended in 2011 with a grant of $80,000. The funding will be used for stand-alone projects that mitigate lead hazards as well as in combination with Housing Rehab projects in order to expand the scope of individual projects with significant lead abatement costs. The City is a delegate agency for the State of Illinois and enforces its lead act and codes. City staff receives lead test information for children residing in Evanston, investigates all cases when elevated lead levels are found and takes appropriate action. Children with Elevated Blood Lead (EBL) levels between above 5 mg/dl (micrograms/deciliter) receive nursing and case management services to educate the families about potential sources and lead safe practices. Any child with an EBL between 6 and 9 is contacted by the Health Department and an assessment of the home is performed if requested by their physician. The Health Department contacts the parent or guardian of any child testing at a level of 10 mg/dl or greater and performs a lead assessment of the property. Lead Assessments are performed by the City’s Licensed Lead Assessors in the Health Department. In addition, families concerned about lead that have children under 6 years of age may have their home tested. Health Department staff responds to complaints from residents about demolition and rehab projects to determine if lead is present and ensure safe practices. Staff also files affidavits when windows are being replaced in buildings constructed before 1978 to ensure proper lead procedures and disposal of contaminated materials. Homeless and Special Needs The City of Evanston has convened a Task Force on Homelessness, comprising business, civic, service, education and faith-based leaders in the community as well as City staff appointed by Mayor Page 528 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 10 Tisdahl. The Task Force is responsible for developing a plan to address and prevent homelessness in Evanston through a community-wide effort. The Plan will be presented to the City Council for approval and adoption. Task Force members will be invited to assist in the implementation of the plan through private and public channels. Work began in January 2011 with the goal of completing the Plan by February 2012. In 2012, the City of Evanston expects to continue to use ESG, CDBG and Mental Health Board funds to provide housing and services to homeless individuals and families, or those threatened with homelessness, as well as case management services, job counseling and placement/follow-up assistance. Mental health and substance abuse services are also provided to stabilize individuals’ lives, as well as employment and housing services. Homelessness Prevention and Rapid Re-housing funds have filled some of the gap in funding created by the loss of Prevention funding from the State of Illinois. However, there are differences in eligible program costs and target populations for HPRP, so not all households eligible for State Prevention funding can be assisted with HPRP. The City of Evanston launched the HPRP program in September of 2009. Through August 2011, 122 households, totaling 201 persons, have been assisted. As of October 1, 2011, approximately 85% of total funds have been expended. The City is ramping down the program and only two subrecipients, Connections for the Homelesss and the McGaw YMCA, continue to provide services in the close out phase. HPRP will continue in 2011 and early 2012 until all funds are expended. The City’s Affordable Housing Fund awards grants to non-profit sponsors that apply for the City’s Families In Transition (FIT) program. It provides a rental subsidy of up to 50% of contract rent to the sponsor for up to two years while the sponsoring organization works with the very low income family on a plan for self sufficiency. The City is evaluating the FIT program in the context of a larger Tenant Based Rental Assistance (TBRA) program. There continues to be significant demand for basic services at social services agencies including Connections for the Homeless, the Salvation Army and area soup kitchens. City staff will continue to work with Connections for the Homeless and the faith-based community to provide an emergency shelter program for homeless people during the winter months on nights when the temperature forecast is zero degrees Fahrenheit or below. Connections for the Homeless handles program intake and church near downtown Evanston serves as the shelter. Volunteers handle much of the on-site work. Historically, Evanston’s homeless population was between 200 and 250 annually; most were single adults. Currently, the number of single homeless individuals in Evanston is approximately 550 people annually. Approximately 45% are chronically homeless, therefore candidates for Permanent Supportive Housing (PSH). The number of homeless families has increased dramatically. School District 65 has identified approximately 259 families that are homeless and District 202 identified approximately 100 homeless teens. There is likely some duplication between the two districts and, though homeless, they are not necessarily unsheltered, but may be doubling up with other families or couch surfing. Evanston has a shortage of PSH and emergency shelter beds. Evanston’s Continuum of Care estimates the unmet need for PSH beds at between 90 and 150, including capacity to house families. The number of beds at Hilda’s Place, a transitional shelter, is 20. However, case managers continue to provide supportive services to individuals who have left the shelter or moved directly off the street into permanent housing. Some of these individuals have been assisted with HPRP funds. Evanston does not have any Safe Haven beds; Safe Haven housing allows homeless individuals to enter housing without any commitment to become involved in services or treatment. This model can be effective in Page 529 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 11 getting chronically homeless people who choose to not enter facilities like Hilda’s Place off the streets. HOME, ESG and CDBG funds can be used as sources of funding to develop additional supportive housing units and shelters, however, additional funding for supportive services would be required as well. The FIT program could be more efficiently managed as an annual grant with periodic reporting rather than on a case-by-case basis with City staff underwriting each application and presenting each to the Planning & Development Committee for consideration. The Evanston Alliance on Homelessness, composed of service providers for homeless persons, mentally ill, victims of domestic violence, veteran’s organizations, the business community and City staff, meets monthly to discuss homeless issues in Evanston and to develop policies and strategies for garnering funding for the homeless assistance programs in Evanston. The Evanston Alliance on Homelessness recently completed a merger with the Cook County Alliance on Homelessness so the Suburban Cook County Alliance on Homelessness, which oversees the Suburban Cook County Continuum, will prepare Evanston’s Continuum of Care plan and oversee its implementation. The Evanston Continuum of Care is in the process of applying for 2011 funding through the Cook County Alliance on Homelessness. Funding awards are expected to be announced by HUD in December 2011. Individual projects funded through the Continuum of Care in 2010 are shown in the following chart: Request Award Applicant Project Name $22,869 $22,869 Connections for the Homeless Permanent Supportive Housing expansion - renewal 106,975 106,975 Connections for the Homeless Permanent Supportive Housing - renewal 190,602 187,847 Connections for the Homeless Family Transitional Housing - renewal 71,526 71,526 YWCA Evanston/North Shore Transitional Housing - renewal 120,413 120,413 Housing Options Pathways Plus Permanent Supportive Housing - renewal 112,560 112,560 Connections for the Homeless Entry Point Outreach & Supportive Services - renewal 112,962 112,962 Housing Options Pathways Permanent Supportive Housing - renewal 17,750 17,750 Housing Opportunity Devel. Corp Claridge Apts Permanent Supportive Housing - renewal 83,560 83,560 Housing Options Claire/Ganey Permanent Supportive Housing - renewal 117,197 117,197 Connections for the Homeless Hilda’s Place Transitional Housing - renewal 43,682 43,682 Connections for the Homeless Homeless Management Information System - renewal 100,160 100,160 Connection for the Homeless Permanent supportive Housing expansion 2 $1,100,256 $1,097,501 Housing Activities for Non-Homeless Special Needs The City of Evanston anticipates undertaking some housing activities to benefit special needs populations in 2012, most likely single-family home rehabilitation in the form of access ramps, lifts, accessible bathrooms, etc., for persons with physical disabilities through the CDBG-funded Housing Rehab program. The City will continue to monitor the progress of the Williams Consent Decree which may result in residents currently living in Institutes of Mental Disease (IMDs) moving into community- based settings. Currently Evanston has two IMDs, totaling 562 beds. The availability of affordable and accessible housing is critical to the success of the Williams Consent Decree’s Implementation Plan. City staff has had preliminary discussions with Housing Options, an agency that provides permanent supportive housing, and will continue to explore opportunities to expand housing for persons with mental illness and other disabilities. In addition, foreclosed homes acquired through the City’s NSP2 program will be rehabbed as accessible housing where practical, based on the individual properties. Page 530 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 12 One single-family home purchased has been identified for rehab as an accessible unit and a second in being evaluated. This summer, the Anixter Center was forced to close its 8-unit residential home in Evanston because of severe state funding cut-backs. This residence housed eight young adults with severe developmental disabilities The City will continue to look for ways to provide housing options for person with developmental disabilities. Barriers to Affordable Housing The City of Evanston will use a variety of strategies and tactics to continue to address barriers to affordable housing in 2012 including: • Implementation of its NSP2 grant that will ultimately provide over 100 units of rental and ownership housing for households whose incomes do not exceed 120% of the area median income; first units have been brought to market in the fall of 2011 • Introduction of new housing types, including small lot homes and granny flats, in areas of new development • Programs that support homeownership among low- and moderate-income households including the Downpayment Assistance Program • Programs including the City’s CDBG Housing Rehab and CEDA Neighbors at Work Minor Repairs and Painting that enable income-eligible homeowners to address needs from substantial rehabilitation using below market rate loans to minor repairs using grants to maintain their properties and address and code violations. Historically, market conditions have presented the greatest barrier to affordable housing. Evanston’s built-up character, with only scattered sites available for development, along with consistent demand for land, has historically driven up acquisition prices. High property taxes are often cited as a deterrent to affordable housing, though City taxes comprise only a small percentage of the tax bill. The economy has greatly impacted the ability of many households at or below 80% AMI to acquire housing. Households in this income range have a harder time obtaining mortgages with the rigorous underwriting guidelines many banks now use. In addition, area median incomes have declined in 2010 and 2011 because incomes have stagnated or dropped during the same period, while the cost of living has increased, squeezing home ownership out of the reach of more families. Low and moderate income owners of housing developed with City assistance and subject to resale restrictions that keep the price affordable to future low income buyers may take advantage of the Cook County Assessor’s Affordable Housing Incentive. These properties are then assessed at the restricted value rather than market value. As a result, their property taxes are reduced. Foreclosure activity is anticipated to carry into 2012, largely due to continuing high unemployment and the inability of many owners to refinance mortgages because their loan amounts exceed the property value or their credit scores are too low. Foreclosures are found in all census tracts in Evanston but are concentrated in the NRSAs, where household incomes are lower than other parts of the City. The City of Evanston continues to educate homeowners about how to deal with mortgage problems and to support housing counseling organizations. The City uses Affordable Housing Funds to provide one-on-one foreclosure prevention counseling and education by Interfaith Housing Center of the Northern Suburbs’ staff to Evanston residents at the Lorraine H. Morton Civic Center. Page 531 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 13 Impediments to Fair Housing Evanston is completing data collection needed for its updated Analysis of Impediments to Fair Housing Choice. In 2011, the City engaged Interfaith Housing Center of the Northern Suburbs to conduct an audit of rental and for-sale housing throughout the city. Methodology Interfaith’s Coordinator conducted audit testing under the supervision of the Director of Fair Housing to uncover evidence of discrimination based on race, familial status or disability. A total of 20 audit tests were performed by a pool of approximately 10 testers. All testers successfully completed Interfaith’s sales and rental tester training program prior to the audits. Testers used to conduct disability/accessibility tests were chosen based on prior specialized disability training, or received specialized training in this area of testing. The methodology for each type of test varied based on the specific requirements and needs of the situation being tested. To keep the testing process as objective as possible, testers were not told whether the tests were part of an audit or in response to a complaint. In addition, testers were not informed as to what protected class was being tested, with the exception of disability testing. Housing Sales Interfaith conducted a sales audit in 2011 to test Evanston real estate agencies and condominium developments to look for evidence of differential treatment of potential buyers based on race or national origin, including steering in or out of Evanston. Based on that testing, realtors did not appear to have discriminatory marketing or sales practices for residential properties. However there was a difference in both the quantity of housing units shown and the geographic locations shown to Caucasian families versus African American families. Caucasian families were shown more homes, while African American families were shown homes in geographic locations not shown to Caucasian families. There were no discriminatory comments or obvious agent misconduct. Only subtle differential treatment of families of different races was seen. However, the testing identified a need to continue realtor education regarding their responsibility to provide information on fair housing to all buyers. Rental Housing In recent years, both City of Evanston and Interfaith Housing of the Northern Suburbs staff have received reports of discriminatory practices: • Families with children and single parent households report they have been offered less favorable lease terms than households without children • Latino tenants report being charged higher rates than non-Latinos • College students report being charged higher rates than other renters • Various groups report being charged higher security deposits than others Interfaith Housing’s 2011 rental housing audit in Evanston found many similarities to the Housing Sales audit that was conducted concurrently. Any signs of discrimination that were found in the rental testing were only discernable through a direct comparison of both testers’ reports. Regardless of race, testers were treated courteously and were all able to view apartments in which they voiced interest. The rental testing did identify steering relating to familial status, as well as differences in fees for Page 532 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 14 married and non-married couples, which is illegal. Two of the three ads for rental properties that were evaluated as part of the test made mention of or were directly geared towards Northwestern students. This has the potential to dissuade families with children from even calling about a unit for rent. When testers posing as a student with a family called in relation to an ad for student housing, they were steered away from the campus area to areas positioned as more family friendly. While student status is not protected under fair housing laws, familial status is, and a student- only preference can violate fair housing laws by actively discouraging families. Interfaith’s research and other testing over the years have shown that within the immediate area of Northwestern, there is a large number of 2, 3 and 4 bedroom units that are specifically advertised to students. This is likely because landlords can charge a higher per room rent, as opposed to rent per unit. As detailed in the 2010-2014 Evanston Consolidated Plan, there is a shortage of larger rental housing for families with children in the city (pages 42-43). 2-3 bedroom units for larger families is a high need and this practice of renting to students presents an impediment to fair housing. Zoning The City continues to evaluate the impact of zoning and ensure that the needs of diverse household sizes, lifestages and incomes are addressed. For example: • Form-based zoning that includes incentives for affordable housing is being proposed as part of the City’s Downtown Master Plan • The West Evanston Master Plan expands the types of dwellings in an area dominated by single-family dwellings to include small multi-family buildings, townhomes and granny flats to help maintain affordability. An issue identified through the NSP2 program implementation is the re-zoning of parts of the city that occurred in years past to reduce development of higher density housing. Because of this, major zoning variations or planned development applications must be used to build modern, affordable housing within the existing context of the neighborhood. This is primarily due to the non-conforming lot size that existed prior to the rezoning efforts of these neighborhoods. Other issues or concerns relating to fair housing There is concern that some landlords truncate tenancy by not providing a minimum level of services such as proper maintenance of a building or unit, including not paying utilities, resulting in the tenant leaving by choice or in the forced dislocation by City officials for lack of essential utilities in the rental unit. Another issue identified by Interfaith Housing throughout their 16-community service area is the use of non-refundable fees. For example, a household may be charged a pet fee or a move-in fee. These fees circumvent regulations on security deposits. In the current housing market, much higher credit scores are being required both for renting and purchasing, and subsequent denials of housing have been perceived as discrimination based on race/ethnicity, marital status, primary language or sexual orientation. Actions to address impediments to fair housing The City of Evanston continues to work to educate realtors, apartment owners/managers and people seeking housing about potential types of discrimination. The City has expanded its partnership with Interfaith Housing of the Northern Suburbs to respond to issues relating to Evanston’s landlord/tenant Page 533 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 15 ordinance and fair housing. Interfaith staff mediates disputes and investigates complaints, including allegations of housing discrimination. Working with Interfaith Housing Center, the City plans to update its Fair Housing brochure and will continue to use flyers developed by Interfaith that have been translated into several languages, including Spanish. As noted above, the City is reviewing its zoning for potential institutional impediments to fair housing and will consider changes based on any findings. Other Actions As noted above, Evanston continues to be significantly impacted by mortgage foreclosures. Census tracts 8092, 8096, 8097 and 8102, all within our CDBG Target Area and NRSAs, are most heavily affected. A number of initiatives have been undertaken in response to these needs: • The City of Evanston is using $18.15 million in Neighborhood Stabilization Program (NSP2) funding to acquire foreclosed or abandoned properties and develop units of rental and ownership housing that are affordable to households at or below 120% of the area median. • The first phase of Emerson Square, a new infill development comprising 32 units of mixed income rental housing in west Evanston, is underway, beginning the implementation of the West Evanston Master Plan. Funding includes NSP2, Low Income Housing Tax Credits, TIF, HOME, private financing and other sources. The City and Brinshore Development LLC will continue to seek additional sources of funding for Emerson Square. • The City’s Property Standards division has expanded its work to monitor and maintain vacant properties to reduce the negative impact on neighborhoods. The City has a vacant building registry to identify owners and places liens on properties to recover the costs of boarding and maintaining the exteriors of those buildings. Foreclosure prevention services and counseling is currently provided by Interfaith Housing Center of the Northern Suburbs. The City of Evanston entered into an agreement with Interfaith for calendar year 2011 to provide Evanston homeowners in danger of foreclosure with one-on-one counseling, educate Evanston residents about foreclosure, provide fair housing and predatory lending information through workshops and review and investigate loans for predatory lending practices. As of August 1, 2011, Interfaith has provided one-on-one counseling to 15 residents and educated 53 residents through workshops; loans have not yet been reviewed or investigated for predatory practices for any Evanston residents. The City is discussing continuation of this program in 2012. PROGRAM SPECIFIC REQUIREMENTS Community Development Block Grant The City’s priorities for non-housing community development needs are summarized in the Housing & Community Development Table from the City’s Consolidated Plan that follows the narrative. Neighborhood planning is an essential tool to involve residents in the identification of needs and opportunities, and to assist residents and businesses access resources and develop partnerships to improve low- and moderate-income neighborhoods. The evaluation of infrastructure, city services, private investment, security, housing and economic development is the focus of the neighborhood planning process. Page 534 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 16 Projects and programs receiving 2012 CDBG funds are described in brief below. Objectives and outcomes, as well as CDBG eligible activity categories and the amount of assistance for each project or program is shown in Table 3A that follows the narrative section of this Plan. If the City’s 2012 CDBG grant is larger than estimated, additional funds may be used for program administration up to the 20% cap or may be granted to programs and projects that were funded at levels below their request, or not funded at all. These actions would not trigger an amendment to the Consolidated Plan or Action Plan. Public Facilities and Infrastructure Parks and Recreation facilities were identified as a high priority in the City’s Consolidated Plan. In 2012, the City will use $35,000 in CDBG in combination with Capital Improvement funds to renovate the playground portion of Fireman’s Park, bringing equipment up to current safety requirements and providing new options for active play for children in the neighborhood. This complements work completed in 2011 with a donation from Evanston firefighters that funded new walkways and a memorial to Evanston fire fighters who have given their lives in the line of duty. The Grandmother Park Initiative, a non-profit organization formed by residents of a neighborhood in the west Evanston NRSA that is underserved by parks, is raising funds for a new tot lot; $7,000 in CDBG funds are allocated to this project. Open Lands has acquired the property on their behalf; the land and funds raised for the development of the park will be turned over to the City; the park will be designed and its construction overseen by City staff. Upon completion, the park will become part of the City park system. Infrastructure improvements were identified as a high priority in the Consolidated Plan. 2012 CDBG funds have been allocated for the following projects: • $190,000 for Alley Paving. In 2011, funds originally slated for alley paving were reallocated to Block Curb & Sidewalk through a substantial amendment to the 2011 Action Plan because the alley paving project could not be completed in 2011. IN 2012, the City will use CDBG funds in conjunction with Capital Improvement funds to install needed drainage and pave three alleys. Two of the alleys are in census tract 8092 and are included in the west NRSA. The third is in south Evanston in census tract 8103; the City will submit a survey to establish income eligibility of this area to HUD for approval, as the population of this census tract is less than 51% LMI. • $15,000 in CDBG has been allocated for Alley Special Assessment Assistance to pay the special assessments for alley paving for income-qualified owner-occupied households, relieving them of the financial burden of this important infrastructure improvement. Beneficiaries will be property owners whose alleys were paved in 2011 using Capital Improvement Funds and homeowner special assessments. In addition, homeowners whose.alleys were paved in prior years but did not apply for or were not eligible for reimbursement at that time will be considered on a case-by case basis if income qualified. • Street lighting improvements will be made in a neighborhood in the south or west NRSA as part of the Safer Neighborhood Area Project (SNAP) Lighting for Safety program. Additional lighting has been identified as one of the primary Crime Prevention Through Environmental Design principles to address issues of chronic crime. The location for 2012 SNAP lighting will be determined with input from the Evanston Police, Public Works and Community & Economic Development staff in consultation with aldermen whose wards include the City’s two NRSAs. CDBG funds have been allocated for Public Facilities improvements that serve primarily low and moderate income persons: Page 535 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 17 • The Child Care Center of Evanston will receive $15,000 in CDBG funds to re-grade and pave a portion of its property to correct drainage issues from snow melt and heavy rainfall in 2011. Water pools against the building, causing water seepage and mold, which creates a health hazard for the children served at the facility, over 66% of whom are LMI. • The Evanston Day Nursery (EDN) will receive $15,000 in CDBG funds to replace aging playground equipment with new equipment designed for 2-3 year olds that meets current safety requirements. EDN has added a classroom for 2 year olds to its programming in response to market demand for child care for that age group. This project will provide age-appropriate outdoor play facilities for that age group and address requirements for recertification by the National Association for the Education of Young Children (NAEYC). • The Youth Organizations Umbrella (YOU) will receive $29,638 for capital improvements to its Nichols Youth Center. YOU is the largest provider of out of school services to low income children in Evanston. The Nichols Youth Center provides program space for middle school age youth and houses the administrative offices of the organization. • The YWCA Evanston-North Shore will receive $24,638 in CDBG funds for exterior improvements to its domestic violence shelter, including repairs to stucco and soffits, and replacement of gutters and downspouts. • The McGaw YMCA will receive $8,000 in CDBG to lower light switches in rooms that have accessible doorways that house low-income men who use wheel chairs, walkers and other mobility aids. Ground fault interrupters will also be installed in Residence rooms with sinks to meet current safety requirements • The Oakton Elementary School PTA will receive $5,000 in CDBG funds to create an outdoor classroom space that complements other improvements to the school grounds including raised beds in which students grow vegetables. The produce is used in the school cafeteria and is donated to low income families whose children attend Oakton School. Oakton’s student body is primarily LMI and its grounds provide much-needed open space in census tract 8102, one of Evanston’s most densely populated areas and its south NRSA. Public Services Senior services. Two programs that provide for the needs of primarily low- and moderate-income Evanston seniors will receive CDBG funding: • Meals at Home will receive $13,000 in CDBG funding to provide home-delivered meals to low- income Evanston homebound seniors and disabled residents. • The North Shore Senior Center’s Evanston Skokie Valley Senior Services will receive $18,000 in CDBG for case management services for low income Evanston seniors, many of whom are frail elderly. Youth services that address the needs of low and moderate income residents will receive CDBG funds: • The Moran Center for Youth Advocacy, formerly the Evanston Community Defender, will receive $33,000 of CDBG funding to provide a combination of legal and case management services to Evanston youth aged 21 and younger with criminal and school-related issues such as suspensions. The Moran Center provides social services support to its clients following court with parole and other requirements to reduce recidivism. • The Open Studio Project will receive $$3,500 for its Art & Action program that uses art, journaling and other creative methods to enable youth to channel strong emotions of anger and frustration to positive, creative outlets. • The Girl Scouts of Greater Chicago and Northwest Indiana will receive $5,000 to serve low- income children in their Healthy Living Initiative after school. This program helps girls expand their physical activity, develop healthy eating habits, positive self image and sound decision making skills that enable them to avoid drug and alcohol use and other unhealthy behaviors. Page 536 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 18 • The City’s Youth and Young Adult Job Training and Employment program will receive $49,000 in CDBG to continue to provide workforce experience and training to low-income youth ages 14-25. Originally designed to serve high school students in the summer, the program was expanded in 2011 to include developing career paths for out of school youth who are not college bound or who have dropped out of school. It provides soft skills and "on the job" training working with City staff or for-profit businesses’ employees through 6-month mentoring/apprenticeship relationships. • Youth Action Ministry will receive $5,000 in CDBG to take low-income high school age students to visit Midwest colleges and universities in summer of 2012 as part of its youth development program that expands the number of economically disadvantaged Evanston youth that pursue higher education. The YWCA Evanston-North Shore will receive $25,000 in CDBG funding to provide a wide range of services to women and children who are victims of domestic violence. Connections for the Homeless will receive $3,000 in CDBG funding for its Entry Point outreach program that provides vital services to Evanston’s homeless population, including case management, medical and mental health services; toiletries, food and clothing; CTA passes for transportation to medical appointments and job interviews; and identification including social security cards, drivers licenses and state IDs that are needed for employment and to access benefits for which they are eligible. Interfaith Housing Center of the North Suburbs will receive $13,000 in CDBG funds for its Homesharing program, which matches low-income people seeking affordable housing with home owners who have a room to rent in their home or apartment and need additional income in order to pay their mortgage, property taxes, etc. Employment training. Two programs that provide services to the unemployed will be funded in 2012: • The Youth Job Center of Evanston will receive $35,000 in CDBG to provide job readiness training, job placement and follow up services to over 1,000 low-income youth between the ages of 14-25 with barriers to employment. • Interfaith Action of Evanston will receive $2,000 in CDBG funds for its job counselors, who help clients of Connections for the Homeless’ Entry Point and Hilda’s Place find employment. The Legal Assistance Foundation of Metropolitan Chicago will receive $7,000 in CDBG fuidng to provide free legal assistance to low income residents for civil law matters. The majority of LAF’s clients are low-income seniors. Legal issues include foreclosures, evictions and securing social security and other benefits. The City’s Graffiti Removal program will receive $33,000 in CDBG funding to remove graffiti from public property (traffic signs, streetlights, etc.) in the CDBG Target Area. Economic Development The Technology Innovation Center will receive $5,000 in CDBG funds for its Evanston Business Ownership Initiative which provides business consulting to micro enterprises and entrepreneurs seeking to start a business with needs including establishing credit and securing loans, incorporating their business, negotiating leases and other needs.. Housing Rehabilitation The City’s Housing Rehab Administration program will be funded with $180,317 in 2012 CDBG to continue to assist income-eligible single-family property owners with home repairs and improvements Page 537 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 19 that ensure they live in decent, safe and sanitary housing. Investor owned multi-family properties with 51% or more residents that are income eligible may also be served. Rehab work is funded with low interest and title transfer loans from the City’s Revolving Fund. Program income/loan payments of $75,000 will be returned to this fund and used for new rehabilitation projects. Entitlement funds allocated in prior years for Housing Rehabilitation will also be used when the loan fund balance is exhausted. In addition, vouchers for up to $450 in paint and supplies will be issued to income-eligible residents for exterior painting projects. CEDA/Neighbors at Work will receive $93,000 in CDBG funding to continue to provide minor home repairs and interior and exterior painting funded by grants for income-eligible single-family property owners, primarily senior citizens. Houses that have been cited for code violations receive priority consideration. The City’s Handyman program will receive $11,000 in CDBG funds to continue to help income-eligible senior citizens, primarily low-income women, make small repairs to their homes, including securing railings, installing grab bars, repairing or replacing locks on doors and windows, installing weather stripping and caulking to improve energy efficiency, smoke and carbon monoxide detectors for safety and fixing leaky faucets, toilets and other plumbing issues to conserve water. Code Enforcement In 2012, The CDBG Targeted Code Enforcement Program will receive $415,000 in CDBG funds to continue routine inspections of rental housing units on a three year schedule to identify internal and external code violations and require corrective actions. Area inspections for external code violations and conditions including fly dumping are made on a weekly basis in two census tracts, 8092 and 8102, as well as in portions of 8096 and 8097, and also result in citations for violations. In addition, property inspectors will respond to complaints regarding properties in the CDBG Target Area (see map following the narrative). Other $298,100 in CDBG funds has been allocated for grant administration and compliance and for neighborhood planning activities in the NRSAs and CDBG Target Area. The following chart shows the funding recommendations made by the Housing & Community Development Act Committee on September 27, 2011. Additional detail may be found in Table 3A and the goals tables following the narrative section of this plan. Organization Program/Project CDBG Funding Public Facilities & Infrastructure City-Parks, Recreation & Comm Svcs Fireman's Park Renovations $35,000 Grandmother Park Initiative Building Grandmother Park $7,000 City-Public Works Alley Paving Program $190,000 City-Public Works Alley Special Assessment Assistance $15,000 City-Public Works SNAP - Lighting for Safety $30,000 Child Care Center of Evanston Repaving & Positive Grading $15,000 Evanston Day Nursery Association Health & Safety for Children $15,000 Youth Organizations Umbrella Rehab/Repair of Nichols Youth Center $29,638 YWCA Evanston-North Shore Exterior Improvements $24,638 McGaw YMCA Accessibility & Safety Improvements $8,000 Oakton School PTA Outdoor Classroom $5,000 Subtotal $374,276 Page 538 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 20 Public Services Meals at Home Food for Seniors and People w/Disabilities $13,000 North Shore Senior Center Case Management Services $18,000 Moran Center for Youth Advocacy Legal/Social Work $33,000 Legal Assistance Foundation Evanston Legal Services $7,000 Open Studio Project Art & Action Program for At-Risk Youth $3,500 City-Parks, Recreation & Comm Svcs Youth/Young Adult Job Training $49,000 YWCA Evanston-North Shore YWCA Domestic Violence Services $25,000 Interfaith Action of Evanston Job Counselor for the Homeless $2,000 The Youth Job Center of Evanston Youth Employment Initiative $35,000 Connections for the Homeless Single Adult Services Programs $3,000 Girl Scouts of Greater Chicago/NW IN Healthy Living Initiative $5,000 Youth Action Ministry Annual College Retreat $5,000 Interfaith Housing of the North Suburbs Homesharing Program $13,000 City-Community & Economic Develop Graffiti Removal Program $33,000 Public Services Subtotal $244,500 Housing Rehabilitation CEDA/Neighbors At Work, Inc. Minor Repairs & Painting Program $93,000 City-Parks, Recreation & Comm Svcs Handyman Program $11,000 City-Community & Economic Develop Revolving Loan Fund $75,000 City-Community & Economic Develop Housing Rehab Administration $180,317 Subtotal $359,317 Organization Program/Project CDBG Funding Code Enforcement City-Community & Economic Develop CDBG Target Area Code Compliance $415,000 Subtotal $415,000 Economic Development Technology Innovation Center Evanston Business Ownership Initiative $5,000 Subtotal $5,000 Other-Administration City-Community & Economic Develop CDBG Administration & Planning $298,100 Subtotal $298,100 Grand Total $1,696,193 HOME Investment Partnerships The City of Evanston anticipates receiving $455,800 in HOME funds in 2012 for affordable housing projects. Up to 10%, estimated at $45,580, will be used for administration of the HOME program. The remaining $410,220 will fund affordable rental or ownership development by CHDOs, non-profit or for- profit developers. Based on the needs identified in the Consolidated Plan and the realities of the current real estate market, rental housing will be the focus of the City’s HOME program. HOME funds will be used to provide interest-bearing and non-interest-bearing loans, deferred payment loans, or forgivable loans/ grants, consistent with Section 92.205(b). Page 539 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 21 The City continues to participate in HOME training sessions on program regulations, written agreements and rental compliance. Staff anticipate receiving technical assistance in early 2012 on compliance and monitoring processes. The City is working with its CHDOs and HUD to take advantage of HOME technical assistance available to CHDOs. The Citizens’ Lighthouse Community Land Trust and Evanston Community Development Association (ECDA) recently applied to the online CHDO management certificate program through the University of Illinois Chicago (UIC) and HUD. HOME regulations require that 15% of a Participating Jurisdiction’s annual allocation of funds be reserved for projects undertaken by CHDOs (CHDO reserve funds). The City has had preliminary discussions with two CHDOs: the Citizens’ Lighthouse Community Land Trust (CLCLT), and Reba Place Development Corporation. CLCLT continues to focus on ownership projects; Reba Place Development Corporation’s proposed project is a co-op renovation. Because Evanston has allocated significantly more than the required 15% of funds for CHDO projects in recent years, the City is not required to fund CHDO reserve projects in 2012. Up to 5%, or approximately $25,353, may be granted to Community Housing Development Organizations (CHDOs) as operating support. To be eligible for operating support, a CHDO must have a HOME funded project underway or be undertaking one in the near future. The City is not obligated to award CHDO operating funds and may do so at its own discretion. The City will continue to layer HOME funds into the rehab of foreclosed properties purchased with NSP2 funds that will be rented to households at or below 50% AMI in 2012. In instances where HOME and NSP2 funds are layered, HOME affordability restrictions will apply. Evanston has not used HOME funds to provide tenant-based rental assistance (TBRA), but plans to review and analyze the feasibility of providing TBRA or Project Based rental assistance programs in 2012. TBRA could enable the City to provide affordable housing more rapidly than with project-based assistance and with less risk. TBRA may also be appealing to Evanston rental property managers who have higher than average vacancies or high turnover of tenants. TBRA may also enable the City to achieve broader geographic disbursement of affordable housing. The City will continue to consider applications for HOME funding on a rolling schedule, with recommendations from the Housing Commission and the Planning and Development Committee prior to final approval by the City Council. The City is considering issuing a Request for Proposals for rental projects that serve households under 60% AMI and for projects that rehab or redevelop foreclosed properties, particularly those outside census tracts 8092 and 8102. HOME funds will continue to be used for the Downpayment Assistance Program. Loans of up to $30,000 are available based on financial need. It is anticipated that up to $90,000 in HOME funds will be used to benefit three new homeowners under 80% AMI. HOME funds may be used to refinance existing debt secured on multi-family rehab projects, excluding projects whose debt is made or insured by any federal program. The City will consider using HOME funds to refinance existing debt in specific situations and the following guidelines would apply: a. HOME funds may only be used to refinance the rehabilitation portion of the loan and up to 40% of acquisition financing to demonstrate that rehabilitation is the primary eligible activity. b. The property must be inspected to ensure disinvestment has not occurred. c. The Project pro forma will be reviewed to ensure that the long-term needs of the project can be met and that serving the targeted population is feasible. d. It must be stated whether the new investment is being made to maintain current affordable units, create additional affordable units, or both. Page 540 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 22 e. Whether the length of the affordability will extend beyond the minimum 15 years will be determined and specified before HOME funds are invested. f. The investment of HOME funds would be allowed in any project within the City. g. HOME funds cannot be used to refinance multifamily loans made or insured by any federal program, including CDBG. The City of Evanston will not receive American Dream Down payment Initiative (ADDI) funds. Affirmative Marketing Any HOME funded projects with five or more HOME assisted units must submit an affirmative marketing plan describing the target audience, types of advertising or informational distribution and a list of contacts who will receive the information. The developer or sponsor must submit a statement that it will not discriminate in the selection of residents on the basis of protected classes. At least 60 percent of HOME-assisted households are expected to be minority households. Recapture Provisions for Homebuyer Projects The City will continue to use recapture provisions to maintain long-term affordability for ownership projects with direct homebuyer subsidies in the form of downpayment or closing cost assistance, or purchase price reductions (soft second mortgages) based on the amount of the subsidy. Subsidies are forgiven on a pro-rata basis according to the length of time the property has remained the owner’s primary residence and is totally forgiven at the end of the affordability period. The balance is due if the property is sold or is no longer owner-occupied before the end of the affordability period, subject to net proceeds. Currently, recapture is based on the minimum HOME requirements. Subsidies of $14,999 per unit or less are subject to recapture for five years, subsidies between $15,000 and $39,999 are subject to recapture for ten years and subsidies over $40,000 are subject to recapture for 15 years. The affordability period may be increased with the approval of the Housing Commission and the City Council. Amount of HOME Subsidy Per Unit Minimum Affordability Period $1,000-$14,999 5 years, at the rate of 1/60th per month $15,000 to $39,999 10 years, at the rate of 1/120th a month $40,000 or more 15 years, at the rate of 1/180th a month The City records a Junior Mortgage and Affordable Housing Restriction to ensure that the HOME funds are subject to recapture if the unit does remain the principal residence of the purchaser for the length of the affordability period. Buyers also sign an Agreement with the City describing the HOME subsidy. The City will consider a request to subordinate its junior mortgage in a refinance of the first mortgage as long as the borrower does not receive any cash back as part of the refinancing and the new loan is for the same amount as the original first mortgage with allowances for generally accepted financing costs. The City will not subordinate to a negative amortization loan or any loan it deems to be predatory. Resale Restrictions Based on HOME regulations, HOME-assisted ownership projects that contain a development subsidy only, with no direct subsidy in the form of downpayment assistance or a soft second mortgage to the income eligible purchaser, must be subject to resale restrictions for 5, 10 or 15 years based on the amount of HOME funds invested. If the owner chooses to sell during the affordability period or no longer occupies the home as a principal residence, the property must be sold at an affordable price to an income-eligible purchaser as their primary residence. If the original homebuyer retains ownership for the full affordability period, no resale restrictions would apply. The City expects that any ownership Page 541 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 23 projects funded with HOME dollars in 2012 would include direct assistance to the homebuyer and recapture would be used to enforce the affordability restrictions. Land trust projects would be the exception; with any such projects, resale restrictions will be used to maintain consistency with Land Trust long-term affordability restrictions. HOME Buyer Requirements An eligible buyer must agree to occupy the property as their primary residence, and must be a household with an annual household income less than or equal to eighty percent (80%) of the Chicago- area Median Income, based on household size, as such annual income and Chicago-area median income are determined from time to time by the United States Department of Housing and Urban Development. HOME Buyer and Renter Income Certification The City of Evanston previously used two different methods for income verification with its homeownership and rental programs. Homeownership programs used adjusted gross income as defined by the IRS Form 1040, often referred to as the “1040 Long Form” method, while rental programs used the HUD definition from 24 CFR 5.609, referred to as “Part 5” or “Section 8” method. Beginning November 1, 2011, the City of Evanston will use the Part 5 definition for income verifications for all housing programs. Any HOME application received on or after November 1, 2011 will use the Part 5 income definition. Part 5 is also used in the CDBG Housing Rehab program and in the City’s NSP2 program. Low Income Affordability The City considers an affordable price to be one that results in monthly housing costs for Principal, Interest, Tax and Insurance of less than 33% of gross monthly income for a household between 60 and 80% of area median income. Such a target price will vary, however, depending on the income level of the actual purchaser and the mortgage financing structure. For instance, the area median percentile into which a household falls depends on the number of persons in the household. The amount of money a buyer provides for the down payment will affect the amount financed, which, along with mortgage interest rates and terms, will affect the monthly principal and interest payments, and thus affect affordability. Therefore, in order to provide guidance and predictability for a homeowner refinancing or reselling the property, the City designed a resale formula to keep the housing affordable to the target population throughout the affordability period, yet provide a fair return to the seller. Resale Formula The resale formula allows the owner to sell the property at a price that includes annual appreciation of 3% plus an average annual allowance for capital improvements. Each project may adjust the resale formula to their situation with approval of the staff and Housing Commission. Enforcement Mechanism The resale restriction is enforced through a Declaration of Covenants Regarding Transfer of Property that runs with the land that is recorded by the developer, as well as a Promissory Note and recorded Junior Mortgage, both signed by the homebuyer. In the event the homeowner refinances their first mortgage, the City would have to subordinate its mortgage, and can thus ensure that the amount financed doesn’t exceed the calculated resale price. Buyers also sign an Agreement with the City describing the HOME subsidy. Page 542 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 24 Needs of Public Housing The Housing Authority of Cook County administers public housing in Evanston. The number of permanent public housing properties has remained stable over the last few years. The number of residents who receive Housing Choice Vouchers to subsidize rents from private landlords in the City had declined for several years, but increased from 529 in September 2009, 581 as of November 2010, and 590 as of September 2011. The City will continue to work with the Housing Authority of Cook County regarding its Housing Choice Voucher program, scattered site family housing and elderly/disabled housing, to ensure continued affordability of housing. Emergency Shelter/Solution Grants (ESG) The City of Evanston expects to receive approximately $84,885 in FY 2012 Emergency Shelter Grants (ESG) funds for essential services, operating expenses of homeless shelters and prevention programs serving individuals and families. Evanston’s ESG funds are usually allocated among three to four non- profit organizations that are members of the City’s Continuum of Care and provide services to the homeless in Evanston. The City will solicit proposals through a request for proposals process following receipt of its 2012 grant amount and direction from HUD relating to any changes in ESG based on implementation of the HEARTH Act. The Human Services Committee will review and recommend funding allocations for approval to the City Council. Evanston’s 2012 ESG funds will be matched on a one-to-one basis using Mental Health Board funds from the City’s general fund budget, State funds and other resources, including in-kind contributions, depending on the agencies funded, to meet the match requirement for ESG. HOPWA Not applicable, as the City of Evanston does not receive HOPWA funding. Monitoring and Compliance City staff monitors all activities funded through its CDBG, HOME and ESG programs to ensure that goals are met and federal funds are spent on items/activities in the agreed scope of work and that are grant eligible. In addition, Planning Division staff monitors the amount of funding allocated, committed and expended to assure compliance with grant agreements and HUD requirements, including timeliness of use of funds, using the City of Evanston’s financial management software (IRIS) and HUD’s IDIS system. Progress in addressing the goals and objectives set forth in the City’s Consolidated Plan will be evaluated at least annually and reported in the City’s Consolidated Annual Performance and Evaluation Report. Measures such as the number of housing units improved, people served by programs, etc., will be compared against annual and five-year numeric goals and factors contributing to any underperformance will be identified so that plans can be developed to address them. Community Development Block Grant Desk reporting is used for all subrecipients and City programs and projects. Program Reports: CDBG- funded programs submit reports showing the number and demographics (income, gender, racial/ethnic Page 543 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 25 category, female head of household, etc.) of persons or households receiving assistance, progress toward achieving program goals, and program expenditures on a regular schedule as detailed in each grant agreement. Reports and source documents for CDBG-funded expenditures are reviewed by the Housing & Grants Administrator to ensure eligibility and to monitor program/project progress. Subrecipients are required to inform the City of significant changes from the agreed upon program plan or scope of work in their grant agreements. Examples include changes in schedules or program/project delays, reduced funding from other sources that may impact program capacity to serve the number of people projected and staffing changes. The Housing & Grants Administrator provides updates to the Housing & Community Development Act Committee at its regular meetings. The Housing & Grants Administrator conducts subrecipient monitoring visits to review financial and record keeping procedures, methods for determining eligibility for programs and services, and outcome measures. Subrecipients are prioritized for monitoring based on a risk assessment model that uses several factors including the type of project, the subrecipient’s experience with federal grants and compliance with reporting requirements. Reporting and monitoring for subrecipients that also receive City of Evanston Mental Health Board funds are coordinated with Health department staff. The Housing Rehab Specialist and Building Inspectors conduct site visits and inspections for capital projects to ensure compliance with building code and standards. Engineers and project managers in Public Works and Parks monitor all City capital projects funded with CDBG. Davis-Bacon and Section 3 Compliance: The Project Manager for each CDBG-funded City or subrecipient project is responsible for ensuring compliance with Davis-Bacon and Related Acts and Section 3, as appropriate. The Project Manager reviews certified timesheets and is responsible for identifying any underpayments or incorrect job classifications and reports on outreach to potential Section 3 workers and any Section 3 workers hired. The Housing & Grants Administrator provides technical support to Project Managers regarding these procedures. HOME HOME funded projects are monitored by the City’s Housing Planner to ensure that funds are being used for approved expenditures and that other contractual agreements are being followed. Rehab or construction projects with 12 or more HOME-assisted units are monitored for Davis-Bacon compliance as noted above. The Housing Planner conducts an annual review of completed multi-family rental projects to ensure that the required number of HOME eligible units are being maintained for low/moderate income families, per the project agreement and HOME program regulations. For rental projects, tenant income and rent statements are requested annually and reviewed to ensure compliance with HOME regulations for assisted units. The property owner must obtain a signed statement of the household income and size for each HOME-assisted unit that allows for third party verification. Income statements that include source documents are required every six years. Onsite inspections of HOME-assisted rental projects with 5 to 25 assisted units are done every two years to verify compliance with the City’s property standards. Smaller rental projects are inspected every three years. Inspections may be conducted by City property standards inspectors or the Housing Planner. Emergency Shelter/Solutions Grant In 2011, responsibility for the Emergency Shelter Grant and Homelessness Prevention & Rapid Re- housing programs moved to the Community & Economic Development Department as part of a City- wide reorganization of responsibilities. ESG-funded programs are administered and monitored by the City’s Housing Planner. ESG subrecipients will submit quarterly reports that are reviewed by City staff and the Human Services Committee. Page 544 of 716 City of Evanston 2012 Action Plan DRAFT – November 7, 2011 26 NEPA Compliance Activities funded by CDBG and HOME are reviewed for compliance with the National Environmental Protection Act (NEPA). Many funded activities are exempt or categorically excluded and do not require a full environmental review. Infrastructure projects such as alley paving and curb/sidewalk replacement, and housing and rehab activities are subject to a site-specific review for historic preservation and environmental contaminants, including lead hazards, underground storage tanks and other issues, as specific project sites are identified. Page 545 of 716 TABLE 3A - 2012 ACTIVITIES Specific Annual Objective Source of Funds Year Performance Indicators Expected Number Actual Number Percent Completed CDBG 2010 20 28 140% CDBG 2011 20 0% CDBG 2012 20 0% 2013 0% 2014 0% Multi-Year Goal:60 28 47% CDBG 2010 100 135 135% CDBG 2011 100 0% CDBG 2012 100 0% 2013 2014 Multi-Year Goal:300 135 45% CDBG 2010 0 31 CDBG 2011 0 0% CDBG 2012 0 0% 2013 0% 2014 0% 031 Rev Loan 2010 8 3 38% Rev Loan 2011 8 0% Rev Loan 2012 8 0% Rev Loan 2013 Rev Loan 2014 24 3 13% Rev Loan 2010 8 0 0% Rev Loan 2011 8 0% Rev Loan 2012 8 0% Rev Loan 2013 Rev Loan 2014 Multi-Year Goal:24 0 0% Rev Loan 2010 4 11 275% Rev Loan 2011 4 0% Rev Loan 2012 4 0% Rev Loan 2013 Rev Loan 2014 Multi-Year Goal:12 11 92% 2010 2011 CDBG 2012 49 0% 2013 0% 2014 0% 49 0 0% CDBG 2010 40 36 90% CDBG 2011 40 0% CDBG 2012 40 0% 2013 2014 Multi-Year Goal:120 36 30% Availability/Accessibility of Decent Housing (DH-1) DH-1 DH-1 DH-1 Number of housing units improved LMH DH-1 Number of housing units improved LMH Multi-Family Rehab -- Rehab of multi-family rental properties leased to low/moderate income households. Funded with low- interest loans from the City's Revolving Loan Fund. DH-2 Homesharing Program -- Matches homeowners with an extra room with individuals seeking affordable housing DH-1 Single-Family Rehab -- Rehab of low/moderate income owner occupied properties. Funded with low- or no- interest loans from the City's Revolving Loan Fund Multi-Year Goal: DH-1 Self-Help Paint Program - Income- eligible homeowners may qualify for up to $400 in paint and supplies to paint their home exterior. Number of people maintaining or acquiring affordable housing LMC Number of housing units improved LMH Handyman Program -- Home repairs that do not require a licensed tradesperson serving low/moderate senior homeowners and renters Number of housing units improved LMH Accomplishments reported in the Single- family, Multi-family activities Multi-Year Goal: Housing Rehab Administration -- Administration of Weatherization (units listed), Self-Help Paint, Emergency Rehab, Garage Demolition and Dangerous Tree Removal housing rehab rograms for low/moderate income households Facilities improved; housing units/rooms improved LMC CEDA-Neighbors At Work -- Repair/rehab and exterior & interior painting program Number of housing units improved LMH DH-1 McGaw YMCA Accessibility & Safety Improvements - installation of ground fault interrupters in rooms with sinks and lowering light switches and buzzers in rooms accessible to persons in wheelchairs Affordability of Decent Housing (DH-2) Multi-Year Goal: City of Evanston 2012 Action PlanPage 546 of 716 TABLE 3A - 2012 ACTIVITIES HOME 2010 5 9 180% HOME 2011 5 0% HOME 2012 3 0% HOME 2013 HOME 2014 Multi-Year Goal:13 9 69% HOME 2010 10 37 370% HOME 2011 10 0% HOME 2012 10 0% HOME 2013 HOME 2014 Multi-Year Goal:30 37 123% HOME 2010 1 0 0% HOME 2011 1 0% HOME 2012 1 0% HOME 2013 HOME 2014 Multi-Year Goal:3 0 0% CDBG 2010 3,000 3,750 125% CDBG 2011 3,000 0% CDBG 2012 3,000 0% 2013 2014 Multi-Year Goal:9,000 3,750 42% CDBG 2010 300 292 97% CDBG 2011 254 0% CDBG 2012 225 0% 2013 0% 2014 0% Multi-Year Goal:779 292 37% CDBG 2010 120 189 158% CDBG 2011 206 0% CDBG 2012 100 0% 2013 0% 2014 0% Multi-Year Goal:426 189 44% CDBG 2010 150 396 264% 2011 CDBG 2012 100 0% 2013 2014 Multi-Year Goal:250 396 158% CDBG 2010 450 428 95% CDBG 2011 450 0% CDBG 2012 425 0% 2013 2014 Multi-Year Goal:1,325 428 32% CDBG 2010 75 71 95% CDBG 2011 75 0% CDBG 2012 75 0% 2013 2014 Multi-Year Goal:225 71 32% Individuals served LMC Meals At Home -- Meals delivered to home-bound seniors and the disabled in Evanston SL-1 SL-1 Individuals served LMC SL-1 HOME Ownership -- Funds for acquisition, construction or rehab of owner-occupied affordable homes Housing units acquired, constructed or rehabbed LMH HOME CHDO Reserve - Funds for acquisition, construction or rehab of affordable rental housing Multi-family units acquired, constructed or rehabbed LMH DH-3 Target Area Housing Code Compliance -- Inspection of rental units, nursing homes, rooming houses, etc., in the CDBG Target Area for code violations Housing units inspected, violations cited, reinspections LMA DH-2 Availability/Accessibility of Suitable Living Environment (SL-1) Moran Center for Youth Advocacy -- Legal Assistance in criminal matters and social services for low/moderate income youth Sustainability of Decent Housing (DH-3) Individuals served LMC Girl Scouts-Healthy Living Initiative - - Life skills and self-esteem building programs for low/moderate income girls Individuals served LMC SL-1 Connections for the Homeless -- services for homeless clients of Entry Point outreach program for homeless men and women SL-1 Legal Assistance Foundation of Chicago -- Free legal assistance for low/moderate income individuals and seniors in civil cases Individuals served LMC DH-2 HOME Rentals -- Funds for acquisition, construction or rehab of affordable rental housing Multi-family units acquired, constructed or rehabbed LMH DH-2 City of Evanston 2012 Action PlanPage 547 of 716 TABLE 3A - 2012 ACTIVITIES CDBG 2010 1,500 1,822 121% CDBG 2011 1,500 0% CDBG 2012 1,500 0% 2013 2014 Multi-Year Goal:4,500 1,822 40% CDBG 2010 36 25 69% CDBG 2011 35 0% CDBG 2012 35 0% 2013 2014 Multi-Year Goal:106 25 24% CDBG 2010 150 146 97% CDBG 2011 200 0% CDBG 2012 150 0% 2013 2014 Multi-Year Goal:500 146 29% 2010 CDBG 2011 40 0% CDBG 2012 10 0% 2013 2014 Multi-Year Goal:50 0 0% CDBG 2010 450 691 154% CDBG 2011 450 0% CDBG 2012 450 0% 2013 2014 Multi-Year Goal:1,350 691 51% 2010 2011 CDBG 2012 1,400 0% 2013 2014 Multi-Year Goal:1,400 0 0% ESG 2010 400 855 214% ESG 2011 400 0% ESG 2012 400 0% ESG 2013 ESG 2014 Multi-Year Goal:1,200 855 71% CDBG 2010 20 23 115% CDBG 2011 20 0% CDBG 2012 20 0% CDBG 2013 CDBG 2014 Multi-Year Goal:60 23 38% 2010 2011 CDBG 2012 1 0% 2013 2014 100% Individuals served LMC SL-1 Open Studio Project-Art & Action -- after-school program using art and writing for self expression and anger management Individuals served LMC Grandmother Park Initiative -- building Grandmother Park in west Evanston NRSA SL-1 Youth/Young Adult Employment Program -- summer jobs and employment training for low/moderate income 14-18 year olds SL-2 Individuals served LMC YWCA Domestic Violence Services -- Housing, counseling, case management and legal advocacy for victims of domestic violence Individuals served LMC Individuals served LMA Individuals served LMC SL-1 YWCA Evanston/Northshore - Exterior Improvements Facilities improved LMC Multi-Year Goal: SL-1 North Shore Senior Center -- Evanston/Skokie Valley Senior Services provides case management for low-income seniors, helps them assess needs and access benefits SL-1 SL-1 Youth Action Ministry -- college tour for local high school age students to encourage them to pursue post high school education Individuals served LMC SL-1 Sustainability of Suitable Living Environment (SL-3) Affordability of Suitable Living Environment (SL-2) SL-1 Households assisted LMH Emergency Shelter Grant Program - - Programs and services for the homeless in Evanston; providers include Connections for the Homeless, YWCA, Interfaith Action Council Alley Special Assessment Assistance -- Program pays the special assessment for alley improvements for low/moderate income households City of Evanston 2012 Action PlanPage 548 of 716 TABLE 3A - 2012 ACTIVITIES 2010 2011 CDBG 2012 1 0% 2013 2014 100% CDBG 2010 1 1 100% 2011 CDBG 2012 3 0% 2013 2014 Multi-Year Goal:4 1 25% 2010 2011 CDBG 2012 1 0% 2013 2014 Multi-Year Goal:1 0 0% CDBG 2010 300 1,313 438% CDBG 2011 500 0% CDBG 2012 500 0% 2013 2014 Multi-Year Goal:1,300 1,313 101% 2010 2011 CDBG 2012 90 0% 2013 2014 Multi-Year Goal:90 0 0% 2010 2011 CDBG 2012 40 0% 2013 2014 Multi-Year Goal:40 0 0% CDBG 2010 24,000 24,632 103% CDBG 2011 24,000 0% CDBG 2012 24,000 0% CDBG 2013 CDBG 2014 Multi-Year Goal:72,000 24,632 34% 2010 2011 CDBG 2012 450 0% 2013 2014 Multi-Year Goal:450 0 0% SL-1 Youth Organizations Umbrella -- rehab/repair of Nichols Youth Center Facilities improved LMC Multi-Year Goal: SL-3 SNAP Lighting Project -- new streetlighting in the west or south NRSA neighborhood Individuals served LMA SL-3 Alley Paving -- Improvements to alleys in low/moderate income neighborhoods SL-3 Evanston Day Nursery Association - - Health & Safety for Children Individuals served LMC Area benefit - individuals benefiting LMA SL-3 Individuals served LMC Oakton School PTA -- Outdoor classroom project People benefitting from improved space LMC SL-3 SL-3 Child Care Center of Evanston -- positive grading and repaving project Fireman's Park Renovation -- renovation of an important neighborhood amenity in census block group 8093 Facilities improved LMA SL-3 Graffiti Removal Program -- Elimination of graffiti from public property including signs and streetlights in the CDBG Target Area Facilities improved LMA City of Evanston 2012 Action PlanPage 549 of 716 TABLE 3A - 2012 ACTIVITIES CDBG 2010 5 7 0% CDBG 2011 10 0% CDBG 2012 5 0% 2013 2014 Multi-Year Goal:20 7 35% CDBG 2010 75 62 83% CDBG 2011 80 0% CDBG 2012 80 0% 2013 2014 Multi-Year Goal:235 62 26% CDBG 2010 800 615 77% CDBG 2011 900 0% CDBG 2012 800 0% 2013 2014 Multi-Year Goal:2,500 615 25% CDBG 2010 CDBG 2011 CDBG 2012 CDBG 2013 CDBG 2014 Multi-Year Goal: ESG 2010 ESG 2011 ESG 2012 ESG 2013 ESG 2014 Multi-Year Goal: HOME 2010 HOME 2011 HOME 2012 HOME 2013 HOME 2014 Multi-Year Goal: Individuals served LMC EO-1 Interfaith Action Council -- job counseling program for residents of Hilda's Place, transitional housing. EO-1 Businesses assisted and jobs created/ retained; individual activities may be LMCMC Technology Innovation Center -- loan counseling for micro enterprises and entrepreneurs seeking to start up businesses O Other (O-1) ESG Administration -- management and administration of all ESG programs Other O CDBG Administration -- management of the CDBG program, including planning, monitoring, reporting and support to subrecipients, and neighborhood planning functions Other O HOME Administration -- management of all HOME projects Other EO-1 Youth Job Center -- employment training and services for low- income individuals between 18 and 25 years of age Individuals served LMC Availability/Accessibility of Economic Opportunity (EO-1) City of Evanston 2012 Action PlanPage 550 of 716 City of Evanston 2012 One Year Action Plan GoalsProjectActivityDescriptionObjective CategoryOutcome CategoryLocation/ Target Area Project IDHUD Matrix Code CDBG HOME ESG 2012 Funding CitationCDBG National ObjectivePerformance IndicatorAnnual Units-estimatedAnnual units-actual Start Date End Date Priority NeedCEDA-Neighbors At Work HousingMinor home repair/rehab and exterior & interior painting programDecent housingAvailability/ accessibilityCitywide & NRSAsTBD 14A $ 93,000 $ 93,000 570.202 LMH housing units 281/1/2012 12/31/2012 HHandyman Program RehabilitationMinor home repairs that do not require a licensed tradesperson for low/moderate senior homeownersDecent housingAvailability/ accessibilityCitywide & NRSAsTBD 14A $ 11,000 $ 11,000 570.202 LMH housing units 1001/1/2012 12/31/2012 HHousing Rehab Administration RehabilitationAdministration of housing rehab programs for low/moderate income households, self-help paint program and emergency rehab; staff also handles garage demo & dangerous tree removalDecent housingAvailability/ accessibilityCitywide & NRSAsTBD 14H $ 180,317 $ 180,317 570.202NAreported in Single- and multi-family rehab1/1/2012 12/31/2012 HSingle-Family Rehab RehabilitationRehab of low/moderate income owner occupied properties. Funded with low- or no-interest loans from the City's Revolving Loan FundDecent housingAvailability/ accessibilityCitywide & NRSAsTBD 14A $75,000 in PI plus RL funds and prior year EN $ 75,000 570.202 LMH housing units 101/1/2012 12/31/2012 HMulti-Family Rehab RehabilitationRehab of multi-family rental properties leased to low/moderate income households. Funded with low-interest loans from the City's Revolving Loan Fund.Decent housingAvailability/ accessibilityCitywide & NRSAsTBD 14B Revolving loan & prior year EN $ - 570.202 LMH housing units 61/1/2012 12/31/2012 HMcGaw YMCA Residence Accesssibility & Safety ImprovementsPublic FacilitiesGround fault interrupters installed in rooms with sinks; lowered light switches and buzzers for ADA complianceDecent housingAvailability/ accessibility1000 Grove St. TBD 3 $ 8,000 $ 8,000 570.201(c) LMC people496/1/2012 12/31/2012 HHomesharing Program Public Services Matches homeowners with an extra room with individuals seeking affordable housingDecent housing Affordability Citywide TBD 5 $ 13,000 $ 13,000 570.201(e) LMC people401/1/2012 12/31/2012 HHOME Ownership Acq, rehab, new constructFunds for acquisition, construction or rehab of owner-occupied affordable homesDecent housing Affordability Citywide TBD TBD TBD 92.205 LMH housing units 71/1/2012 12/31/2012 MHOME Rentals Acq, rehab, new constructFunds for acquisition, construction or rehab of affordable rental housingDecent housing Affordability Citywide TBD TBD TBD 92.205, 92.209LMH housing units 151/1/2012 12/31/2012 HTarget Area Housing Code Compliance Code ComplianceInspection of rental units, rooming houses, etc., in the CDBG Target Area for code violationsDecent housingAvailability/ accessibilityCDBG Target AreaTBD 15 $ 415,000 $ 415,000 570.202 (c) LMAhousing units inspected3,0001/1/2012 12/31/2012 HConnections for the Homeless Public Services Entry Point outreach program for homeless adults includes case management, medical services, IDs and other needsSuitable living environmentAvailability/ accessibilityCitywide TBD 5 $ 3,000 $ 3,000 570.201(e) LMC people2251/1/2012 12/31/2012 MMoran Center for Youth AdvocacyPublic Services Legal Assistance in criminal matters and social services for low/moderate income youth and their familiesSuitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 33,000 $ 33,000 570.201(e) LMC people1001/1/2012 12/31/2012 HGirl Scouts of Chicago/NW Ind Public Services Healthy Living Initiative out-of-school time program for girls that focuses on developing self esteem and sound decision making skillsSuitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 5,000 $ 5,000 570.201(e) LMC people1005/1/2012 12/31/2012 HLegal Assistance Foundation of Chicago Public Services Free legal assistance for low/moderate income individuals, primarily seniors, in civil casesSuitable living environmentAvailability/ accessibilityCitywide TBD 05C $ 7,000 $ 7,000 570.201(e) LMC people4501/1/2012 12/31/2012 HMeals At HomePublic Services Meals delivered to home-bound seniors and the disabled in EvanstonSuitable living environmentAvailability/ accessibilityCitywide TBD 05A $ 13,000 $ 13,000 570.201(e) LMC people751/1/2012 12/31/2012 HNorth Shore Senior Center Public Services Case management services for low-income seniorsto assess needs and access benefitsSuitable living environmentAvailability/ accessibilityCitywide TBD 05A $ 18,000 $ 18,000 570.201(e) LMC people1501/1/2012 12/31/2012 HOpen Studio ProjectPublic Services Art & Action -- After school program that uses art and writing for self expression and anger management Suitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 3,500 $ 3,500 570.201(e) LMC people359/1/2011 12/31/2011 HYouth and Young Adult Job Training and Employment Program Public Services Jobs and employment training for low/moderate income 14-21 year oldsSuitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 49,000 $ 49,000 570.201(e) LMC people2001/1/2012 12/31/2012 HYouth Action Ministry NFP Public Services College tour for local high school age students to encourage them to pursue post high school educationSuitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 5,000 $ 5,000 570.201(e) LMC107/1/2012 8/1/2012 HYWCA Domestic Violence Services Public Services Housing, counseling, case management and legal advocacy for victims of domestic violenceSuitable living environmentAvailability/ accessibilityCitywide TBD 05G $ 25,000 $ 25,000 570.201(e) LMC people4501/1/2012 12/31/2012 HGrandmother Park Initiative Public ImprovementBuilding a new park/tot lot in West Evanston NRSA in an underserved nieighborhoodSuitable living environmentAvailability/ accessibilityWest NRSA; census block group 8096.02TBD 05D $ 7,000 $ 7,000 570.201(c) LMA people1,4007/1/2011 9/1/2011 HPage 551 of 716 City of Evanston 2012 One Year Action Plan GoalsProjectActivityDescriptionObjective CategoryOutcome CategoryLocation/ Target Area Project IDHUD Matrix Code CDBG HOME ESG 2012 Funding CitationCDBG National ObjectivePerformance IndicatorAnnual Units-estimatedAnnual units-actual Start Date End Date Priority NeedEmergency Shelter Grant Program Operations, Prevention, OutreachPrograms and services for the homeless in Evanston provided by social services agenies such as Connections for the Homeless, YWCA and Interfaith Action Suitable living environmentAvailability/ accessibilityCitywide TBD $ 80,641 $ 80,641 LMC people4001/1/2012 12/31/2012 HAlley Special Assessment Assistance Public FacilitiesProgram pays the special assessment for alley improvements for low/moderate income householdsSuitable living environmentAffordability Citywide TBD 03K $ 15,000 $ 15,000 570.201(c) LMH households201/1/2012 12/31/2012 HYWCA Evanston/North Shore Public Facilities Exterior rehab/repair of the DV shelterSuitable living environmentSustainability Confidential TBD 3 $ 24,638 $ 24,638 570.201(c) LMC facilities improved 15/1/2012 10/31/2012 HYOU Nichols Youth Center rehab Public FacilitiesRehab of YOU*'s Nichols Youth Center to address obsolete systems and deferred maintenanceSuitable living environmentSustainability1027 Sherman Ave TBD 03D $ 24,638 $ 24,638 570.201(c) LMC facilities improved 15/1/2012 10/31/2012Alley Paving Public FacilitiesPaving and drainage of alleys in south and west EvanstonSuitable living environmentSustainability NRSAs TBD 03K $ 190,000 $ 190,000 570.201(c) LMA facilities improved 34/1/2012 11/1/2012 HFireman's Park Renovations Public FacilitiesImprovement of a neighborhood park in Evanston's Fifth wardSuitable living environmentSustainabilityCensus block group 8093.03TBD 03F $ 35,000 $ 35,000 570.201(c) LMA people benefitting 2,6005/1/2012 10/31/2012 HSNAP Lighting Project Public FacilitiesNew streetlighting in the 2100 block of Darrow Avenue in the west NRSASuitable living environmentSustainabilityWest or South NRSATBD 03K $ 30,000 $ 30,000 570.201(c) LMA people benefitting 1,2908/1/2012 10/31/2012 HChild Care Center of Evanston Public FacilitiesExterior grading and paving to address drainage problems that are causing building deteriorationSuitable living environmentSustainability1840 Asbury Avenue TBD 03M $ 15,000 $ 15,000 LMC people benefiting 905/1/2012 8/31/2012 HEvanston Day Nursery AssociationPublic FacilitiesReplace outdated playground with new appropriate for 2 year olds, repair fencing for safety.Suitable living environmentSustainability1835 Grant Street TBD 03M $ 15,000 $ 15,000 LMC people benefiting 405/1/2012 8/31/2012 HGraffiti Removal Program Public Services Elimination of graffiti from public property including signs and streetlights in the CDBG Target AreaSuitable living environmentSustainabilityCDBG Target AreaTBD 5 $ 33,000 $ 33,000 570.201(c) LMA people benefitting 24,0001/1/2012 12/31/2012 HOakton School PTA Public Facilities School grounds beautification projectSuitable living environmentSustainability South NRSA TBD 03E $ 5,000 $ 5,000 570.201(c) LMC people benefitting 4505/1/2012 7/15/2012 MTechnology Innovation Center Economic DevelopmentTechnical assistance to micro enterprises and entrepreneurs seeking to start up businessesEconomic Opportunity Availability/ accessibilityCitywide TBD 18D $ 5,000 $ 5,000 570.203 LMCMCmicro-enterprises assisted51/1/2012 12/31/2012 HInterfaith Action Council Public Services Job counseling program for residents of Hilda's Place, atransitional shelterEconomic Opportunity Availability/ accessibilityCitywide TBD 05H $ 2,000 $ 2,000 570.201(e) LMC people801/1/2012 12/31/2012 HYouth Job Center Public Services Employment training and services for low-income individuals between 18 and 25 years of ageEconomic Opportunity Availability/ accessibilityCitywide TBD 05H $ 35,000 $ 35,000 570.201(e) LMC people8001/1/2012 12/31/2012 HCDBG Administration Administration Management of the CDBG program, including planning, monitoring, reporting and support to subrecipients, and neighborhood planning functionsOtherTBD 21A $ 298,100 $ 298,100 NA-1/1/2012 12/31/2012ESG Administration Administration Management and administration of all ESG programs OtherTBD $ 4,244 $ 4,244 NA-1/1/2012 12/31/2012HOME Administration Administration Management of all HOME projectsOtherTBD $ 45,580 $ 45,580 NA-1/1/2012 12/31/2012Page 552 of 716 GoalActualGoalActualGoalActualGoalActualGoalActualGoalActualfacilities11200%MOfacilities1100%MY C03 Public Facilities and Improvements (General) 570.201(c)facilities000%H Y C03A Senior Centers 570.201(c)facilities000%LN03B Handicapped Centers 570.201(c)facilities000%LN03C Homeless Facilities (not operating costs) 570.201(c)facilities111300%H Y E, C03D Youth Centers 570.201(c)facilities000%LN03E Neighborhood Facilities 570.201(c)facilities11111500%MY C03F Parks, Recreational Facilities 570.201(c)facilities11111500%H Y C03G Parking Facilities 570.201©facilities11200%M Y C-R03H Solid Waste Disposal Improvements 570.201(c)facilities000%LN03I Flood Drain Improvements 570.201(c)facilities000%LN03J Water/Sewer Improvements 570.201(c)facilities000%LN03K Street Improvements 570.201(c)projects11221700%H Y C03L Sidewalks 570.201(c)projects2222210 00%HY C03M Child Care Centers 570.201(c)facilities11111500%HY C03N Tree Planting 570.201(c)facilities111300%MN03O Fire Stations/Equipment 570.201(c)facilities000%LN03P Health Facilities 570.201(c)facilities000%LN03Q Abused and Neglected Children Facilities 570.201(c)facilities000%LN03R Asbestos Removal 570.201(c)facilities000%LN03S Facilities for AIDS Patients (not operating costs) 570.201(c)facilities000%LN03T Operating Costs of Homeless/AIDS Patients Programsprograms2233313 00%M Y E, Chousing units 11111500%M Y O, Cbusinesses111300%H Y O, C05 Public Services (General) 570.201(e)people 20,000 20,000 20,000 20,000 20,000100,000 00%MY C05A Senior Services 570.201(e)people350 350 350 350 350 1,750 00%HY C05B Handicapped Services 570.201(e)people50 50 50 50 50 250 00%HY O05C Legal Services 570.201(E)people500 500 500 500 500 2,500 00%HY C05D Youth Services 570.201(e)people550550 550 550 550 2,750 00%HY C05E Transportation Services 570.201(e)people20 20 20 20 20 100 00%H Y C, O05F Substance Abuse Services 570.201(e)people 000%MN05G Battered and Abused Spouses 570.201(e)people650 650 650 650 650 3,250 00%HY C05H Employment Training 570.201(e)people700 700 700 700 700 3,500 00%HY C05I Crime Awareness 570.201(e)people 000%MN05J Fair Housing Activities (if CDBG, then subject to 570.201(e)people 000%MY O05K Tenant/Landlord Counseling 570.201(e)people 000%MY O05L Child Care Services 570.201(e)people20 20 20 20 20 100 00%HY O05M Health Services 570.201(e)people75 75 75 75 75 375 00%L Y O, C05N Abused and Neglected Children 570.201(e)people4 4 4 4 4 20 00%MY E05O Mental Health Services 570.201(e)people 000%MY O05P Screening for Lead-Based Paint/Lead Hazards Poison 570.201(e)people 000%MY O05Q Subsistence Payments 570.204people 000%L05R Homeownership Assistance (not direct) 570.204households 50 50 50 50 50 250 00%MH, C05S Rental Housing Subsidies (if HOME, not part of 5% 570.204households 000%HH 05T Security Deposits (if HOME, not part of 5% Admin chouseholds 000%HO04A Clean-up of Contaminated Sites 570.201(d)Public Services02 Disposition 570.201(b)Public Facilities and Improvements04 Clearance and Demolition 570.201(d)% of GoalPriority Need: H, M, L01 Acquisition of Real Property 570.201(a)Year 3 Year 4 Year 5 CumulativePlan to Fund? Y/NHousing and Community Development ActivitiesIndicator5-Year QuantitiesFund SourceYear 1 Year 2Housing and Community Development Needs TableCity of Evanston 2010-2014 Consolidated PlanPage 553 of 716 GoalActualGoalActualGoalActualGoalActualGoalActualGoalActual% of GoalPriority Need: H, M, LYear 3 Year 4 Year 5 CumulativePlan to Fund? Y/NHousing and Community Development ActivitiesIndicator5-Year QuantitiesFund SourceYear 1 Year 2people 000%businesses 000%Lhouseholds 000%Lpeople 000%Lbusinesses 000%Lhousing units 000%HHhouseholds 000%HH, O14A Rehab; Single-Unit Residential 570.202housing units 170 170175175175 865 00%HC14B Rehab; Multi-Unit Residential 570.202housing units 20 20 20 20 20 100 00%HC14C Public Housing Modernization 570.202housing units 000%MO14D Rehab; Other Publicly-Owned Residential Buildings 570.202housing units 000%MO14E Rehab; Publicly or Privately-Owned Commercial/Indu 570.202businesses 000%H C, O14F Energy Efficiency Improvements 570.202housing units 000%HO14G Acquisition - for Rehabilitation 570.202housing units 000%HH14H Rehabilitation Administration 570.202NA 000%HC14I Lead-Based/Lead Hazard Test/Abate 570.202housing units 000%HOhousing units 3,000 3,000 3,000 3,000 3,000 15,000 00%HChousing units 000%LObusinesses 000%LO17A CI Land Acquisition/Disposition 570.203(a)businesses 000%L17B CI Infrastructure Development 570.203(a)businesses 000%MO 17C CI Building Acquisition, Construction, Rehabilitat 570.203(a)businesses 000%MO 17D Other Commercial/Industrial Improvements 570.203(a)businesses 000%MO 18A ED Direct Financial Assistance to For-Profits 570.203(b)businesses 3 5 5 5 5 23 00%MO, C18B ED Technical Assistance 570.203(b)businesses 10 10 10 10 10 50 00%HO, C18C Micro-Enterprise Assistancebusinesses 15 15 15 15 15 75 00%HC19A HOME Admin/Planning Costs of PJ (not part of 5% AdNone 000%NA19B HOME CHDO Operating Costs (not part of 5% Admin caNone 000%HH19C CDBG Non-profit Organization Capacity Buildingorganizations 000%MC19E CDBG Operation and Repair of Foreclosed Propertyhousing units 000%M19F Planned Repayment of Section 108 Loan PrincipalNone 000%L19G Unplanned Repayment of Section 108 Loan PrincipalNone 000%LNone 000%HC 21A General Program Administration 570.206None 000%H C, H, E21B Indirect Costs 570.206None 000%L21D Fair Housing Activities (subject to 20% Admin cap) 570.206None 000%M O, C21E Submissions or Applications for Federal Programs 570.206None 000%MC21F HOME Rental Subsidy Payments (subject to 5% cap)None 000%M21G HOME Security Deposits (subject to 5% cap)None 000%LN21H HOME Admin/Planning Costs of PJ (subject to 5% capNone 000%NA21I HOME CHDO Operating Expenses (subject to 5% cap)None 000%HY H20 Planning 570.20516A Residential Historic Preservation 570.202(d)16B Non-Residential Historic Preservation 570.202(d)12 Construction of Housing 570.201(m)13 Direct Homeownership Assistance 570.201(n)15 Code Enforcement 570.202(c)09 Loss of Rental Income 570.201(j)11 Privately Owned Utilities 570.201(l)06 Interim Assistance 570.201(f)07 Urban Renewal Completion 570.201(h)08 Relocation 570.201(i)Housing and Community Development Needs TableCity of Evanston 2010-2014 Consolidated PlanPage 554 of 716 GoalActualGoalActualGoalActualGoalActualGoalActualGoalActual% of GoalPriority Need: H, M, LYear 3 Year 4 Year 5 CumulativePlan to Fund? Y/NHousing and Community Development ActivitiesIndicator5-Year QuantitiesFund SourceYear 1 Year 2None 000%LAcquisition of existing rental unitshousing units 000%NAProduction of new rental unitshousing units 000%NARehabilitation of existing rental units housing units 16 16 20 20 20 92 00%HYRLRental assistancehouseholds000%Acquisition of existing owner units housing units000%Production of new owner units housing units000%Rehabilitation of existing owner units housing units 10 15121212 61 00%HYRLHomeownership assistance households 000%Acquisition of existing rental units housing units 000%LNProduction of new rental units housing units 2 6 6 8 22 00%HY HRehabilitation of existing rental units housing units 35 20 10 20 6 91 00%HY HRental assistancehouseholds 2 4 10 16 00%MY HAcquisition of existing owner units housing units 2 2 400%MY HProduction of new owner units housing units 4 2 2 800%MY HRehabilitation of existing owner units housing units 000%LNHomeownership assistance households 10 10 10 10 10 50 00%H Y H, OTotals46 26,272 0 26,272 0 26,272 0 26,275 0 26,275 0131,366 00Priorities: H = high; M = medium; L = low; NA = not applicableFunding sources: C = CDBG; H = HOME; E = ESG; O = Other; Revolving Loan = RL; C-R = CDBG-R; HP = HPRPNote: Housing Rehab numbers reflected in 14A and 14B are small-scale projects through the Handyman, Minor Repair and similar programs. Housing rehab numbers reflected in the CDBG section under Unprogrammed Funds are emergency and substantial rehabs funded through the Revolving LoanCDBGHOME22 Unprogrammed FundsHousing and Community Development Needs TableCity of Evanston 2010-2014 Consolidated PlanPage 555 of 716 NORTH SHORE CHANNELNOR T H S H O R E C H A N N E L L A K E M I C H I G A NCRAWFORD24002400 1500 60019004002500400600900 1200 13001900 2000 20001600 2600 2300 4001003100700 1000 1800 250020013001100600 100 16002200400 2800800 1300 3400100300 1400 27002000 16002500 800 29005001200 1300 2400380037009002600210012007008002200 1900 8005002300 100 2600 200 2100 22003003001200 10002700 2700 1800 180070032001600 1100150030020002001700 2400300025002300 900 2200 2800 1700 1000 3500700 6001500 900500 1100 10003600200 15001700 17001400140029001800260033001400 1100 230019002100 2800 500 2100Legend CDBG Target Area Roadways Main Road Local Street Railroad Water City Boundary 0 0.5 1 1.5 20.25 Miles 1:31,680 1 inch equals 0.5 mile CDBG Target Area Geographic Information System Division 2/3/2004 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. CDBGLetterBW.mxd Map based on US Census 2000 Data Page 556 of 716 NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E M I C H I G A NJENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST SH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTMcCORMICK BLVDG R E E N B A Y R D THAYER ST PRATT CTGRANT PITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD STCOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST SHERMAN AVEWILDER ST GARRISON AVECAMPUS DRMILBURN PK THELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVELEMAR AVEMARCY AVEDAVIS S T MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYELMWOOD AVESEWARD ST ROSLY N P L GREY AVEFLORENCE AVEHOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVELYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEEMERSON ST BRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEBRI D G E ST CALVIN CIR BROWN AVENORMANDY PL WOODLAND RD ELINOR PL WARREN STLIVINGSTON WASHINGTON ST NATHANIEL PL OAKKEENEY ST SOUTH BLVD HAMILTON ST E A S T R A I L R O A D A V E GREENWOOD ST UNIVERSITY PLREESE AVEBRUMMEL PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PLBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LNBROWNGREYCENTRAL ST RIDGE AVECHANCELLOR ST PAYNE ST WESLEY AVEDODGE AVEHARVARD TER MAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEBROADWAY AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEEUCLIDPARK PL WESLEYCLARK ST LIVINGSTON ST COLFAX TER HARRISON GRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERSTCRAWFORD LINCOLNWOOD DRMILBURN ST LAKESIDE CT CHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE ST LIVINGSTONCHANCELLOR LYONS ST DEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL ST WASHINGTON ST PITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL ORRINGTON AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEFOSTER STSIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STRIDGE AVESHERIDAN RDMONTICELLO PL RICHMOND AVEGRANT ST ASBURY AVEMcDANIEL AVEAUSTIN STASHLAND AVEWESLEY AVEGLENVIEW RD NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEMULFORD ST GREENLEAF ST HILLSIDE RD CLEVELAND ST BROWN AVEHARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST EASTWOOD AVEARTSCIRCLE DR NOYES WOODBINE AVEPRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVETECH DR DARTMOUTH PL37002300 2700 50034002400 300 2000300 2900 100 4001600700 13003000 1100 20008002700 1200 2600 110050060010001200180026002002500 2500150050013002100900 600 1500 500 800200014002001500 800 17001900 38001001100 2800 23002800 2500 26001400 14002900110022001600 700 18003600 2200200 400 600 300900 1001300 12001900 1700 19002100 100 3200900 18002400 26001000 22002200 1400 2500300100060035001700700 1200 400 2700230024002100170070016001800 31002300400 2000 2400 200 9001600 1900800 15002100 100033002800 1300WestEvanston SoutheastEvanston NRSA Main Road Local Street Railroad Water City Boundary 0 0.5 1 1.5 20.25 Miles 1:31,680 1 inch = 0.5 mile Neighborhood Revitalization Strategy Areas 9/23/2009 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. NRSAs.mxd ´ Page 557 of 716 For City Council meeting of November 14, 2011 Item O3 Resolution 62-R-11: Amendment to the City of Evanston Action Plan for the Community Development Block Grant Recovery Program For Action To: Honorable Mayor and Members of the City Council From: Steve Griffin, Director of Community and Economic Development Dennis Marino, Manager of Planning and Zoning Division Sarah Flax, Housing & Grants Administrator Subject: Resolution 62-R-11, Approving an Amendment to the City of Evanston Action Plan for the Community Development Block Grant Recovery Program Recommended by the Housing & Community Development Act Committee Date: November 4, 2011 Recommended Action: Recommend approval of the proposed amendment to the Community Development Block Grant Recovery (CDBG-R) Program that allocates remaining CDBG-R funds totaling $131,453.32 for Economic Development Activities in the City’s South Neighborhood Revitalization Strategy Area. Funding Source: Funding source is the City’s CDBG-R grant, from the American Recovery and Reinvestment Act of 2009. Summary: The Housing & Community Development Act Committee submits for City Council consideration the proposed Amendment to the Action Plan for the Community Development Block Grant Recovery (CDBG-R) Program. The City of Evanston received $523,828 in Community Development Block Grant- Recovery (CDBG-R) funds as part of the American Recovery and Reinvestment Act of 2009. These funds were distributed on a formula basis to CDBG entitlement communities. Eligible uses of funds are based on CDBG regulations, with emphasis put on shovel ready public works projects that would be underway within 120 days. Requirements specific to CDBG-R included that all funds must be expended within three years and CDBG-R funds cannot be layered with annual CDBG funding in the same contract. The City submitted its plan for use of CDBG-R funds in the form of an Memorandum Page 558 of 716 Page 2 of 3 amendment to its 2008/09 One Year Action Plan, which was approved by City Council on May 26, 2009. The chart below shows allocations by activity and expenditures. Activity Allocation Expended Remaining Fleetwood-Foster Improvement-Phase 1B $410,000.00 $ 378,249.94 $31,750.06 Howard Street Improvement Project $61,446.00 $ - $61,446.00 CDBG-R Administration $52,382.00 $ 14,124.74 $38,257.26 Total: $523,828.00 $ 392,374.68 $131,453.32 The Fleetwood-Foster project was completed in 2009. The plan for the Howard Street project was first put on hold when the plan to improve the Metra overpass included using that parking lot as a construction staging area. Since the CDBG-R plan was approved in 2009, priorities to address needs in south Evanston have changed and are focused on stimulating economic development, particularly on Howard Street and on key properties such as the former CVS Pharmacy at the corner of Oakton and Asbury. This area is in or near census tract 8102, which comprises the City’s south Neighborhood Revitalization Strategy Area (NRSA) and is also targeted by the City’s Neighborhood Stabilization Program 2 grant to purchase, rehabilitate and re-occupy foreclosed homes in neighborhoods hardest hit by foreclosures and job losses. Economic development is a high priority of the NRSA plan, part of the City’s 2010-2014 Consolidated Plan. The amendment reallocates remaining CDBG-R funds to a South Evanston Economic Development Fund to provide financial assistance to one or more economic development projects located in or near the south NRSA. These may include: Rehabilitation of commercial properties purchased by the City with TIF dollars to address code violations and make improvements needed to attract retail or commercial tenants Grants or loans to for-profit businesses or micro-enterprises for eligible expenses including property acquisition, construction, rehabilitation or other needs, including equipment purchases CDBG-R funds could be layered with TIF or Economic Development Funds on a larger project, if needed. Projects would be underwritten following CDBG underwriting guidelines, whose objectives are to ensure: (1) that project costs are reasonable; (2) that all sources of project financing are committed; (3) that to the extent practicable, CDBG funds are not substituted for non-Federal financial support; (4) that the project is financially feasible; (5) that to the extent practicable, the return on the owner's equity investment will not be unreasonably high; and (6) that to the extent practicable, CDBG funds are disbursed on a pro rata basis with other finances provided to the project. Page 559 of 716 Page 3 of 3 CDBG-R funded Economic Development activities must meet a CDBG National Objective of serving primarily LMI persons through: Job creation – permanent full or part-time jobs that require no more than a high school diploma unless training is provided and 51%+ are filled by LMI persons. Providing goods and services to a primarily LMI neighborhood – grocery stores, banks, drug stores, hardware stores, etc. Providing direct assistance to a LMI micro-enterprise, defined as a business whose owner(s) are LMI that has no more than five employees, including the owner(s). Most CDBG-R funded economic development activities must meet the program’s Public Benefit Standards in addition to meeting a National Objective: With job creation, no more than $35,000 in CDBG-R may be invested for each Full Time Equivalent (FTE) permanent job created With provision of needed goods and services, the amount of CDBG-R invested can be no more than $350 per LMI person in the business’ service area (generally calculated using census data for the service area). The Housing and Community Development Act Committee discussed the proposed amendment at its public meeting on October 18, 2011 and approved it unanimously. A draft of the Amendment to the Action Plan for the Community Development Block Grant Recovery (CDBG-R) Program was made available for public comment from October 24 to November 1, 2011. All comments have been summarized and attached as required by HUD. Legislative History The Housing and Community Development Act Committee voted unanimously to recommend approval of the Amendment to the Action Plan for the CDBG-R Program by City Council at its meeting on October 18, 2011. The Amendment must be submitted to HUD prior to its implementation. City Council approval is requested of Resolution 62-R- 11 amending the Action Plan for the Community Development Block Grant Recovery (CDBG-R) Program. Attachments Resolution 62-R-11 Amendment to the Action Plan for the CDBG-R Program Page 560 of 716 10/25/2011 62-R-11 A RESOLUTION Authorizing the City Manager to Submit an Amendment to the City of Evanston Action Plan for the Community Development Block Grant Recovery Program WHEREAS, the Congress of the United States did pass the American Recovery and Reinvestment Act of 2009, which created the Community Development Block Grant Recovery Program (“CDBG-R”) under Title XII of Division A of that Act, and designated one billion dollars ($1,000,000,000.00) to carry out the CDBG program under Title I of the Housing and Community Development Act of 1974 on an expedited basis, with funds distributed to grantees that received CDBG funding in Fiscal Year 2008 in accordance with provisions of 42 U.S.C. 5306; and WHEREAS, the City of Evanston did make application to the U.S. Department of Housing & Urban Development (“HUD”) for five hundred twenty-three thousand, eight hundred twenty-eight dollars ($523,828.00) under said grant program by submitting a Substantial Amendment to the City of Evanston Consolidated Plan 2008 Action Plan, thereby establishing the CDBG-R Action Plan; and WHEREAS, HUD requires that all CDBG-R funds be expended by September 30, 2012, discourages use of CDBG-R funds for projects that will require the commitment of future years’ regular CDBG entitlement funds, and requires identifying a discrete use for the CDBG-R funds with a separate contract agreement because of the separate quarterly reporting requirements of the use of all CDBG-R funds; and Page 561 of 716 62-R-11 ~3~ WHEREAS, the proposed amendment to the CDBG-R Action Plan was discussed at a public meeting of the Housing and Community Development Act Committee (“CD Committee”) on October 18, 2011, and posted on the City of Evanston’s website for public comment from October 24 through noon on November 1, 2011, for a minimum of seven (7) days, as required; and WHEREAS, the CD Committee recommends approval by the Evanston City Council of the proposed Amendment, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The amendment to the CDBG-R Action Plan, attached hereto as Exhibit A and incorporated herein by reference, is hereby approved. SECTION 3: The City Manager of the City of Evanston is hereby authorized to transmit said amendment to the CDBG-R Program to HUD, and to provide any additional information as may be required. SECTION 4: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2011 Page 562 of 716 62-R-11 ~4~ EXHIBIT A Amendment to the CDBG-R Action Plan for FY 2012 Page 563 of 716 City of Evanston Amendment to the Community Development Block Grant Recovery (CDBG‐R) Plan DRAFT 1 (1) Activity Name: South NRSA Economic Development Fund (17A, 17B, 17C, 17D, 18A, 18C; LMA, LMJ, SBS, SBR, LMCMC) Activity Narrative: The City of Evanston will use CDBG‐R funds for one or more economic development projects, addressing the current priority of stimulating economic development in south Evanston, particularly on Howard Street and key properties such as the former CVS Pharmacy at the corner of Oakton and Asbury. Assisting income eligible persons to establish micro‐enterprises that will also hire unemployed or under employed persons from the NRSA is one of the strategies being pursued to address economic development and job creation goals for this area. CDBG‐R funds totaling $131,453.32, including $61,446 originally allocated to the Howard Street Improvement Project, $31,750.06 unspent in the completed Fleetwood‐Foster Improvement Project‐Phase 1B and $38,257.26 in unspent CDBG‐R Administration, will be used for this activity. The area targeted for this economic development activity is in or near census tract 8102, which comprises the City’s south Neighborhood Revitalization Strategy Area (NRSA). Economic development is a high priority of the NRSA plan, part of the City’s 2010‐2014 Consolidated Plan to achieve the community development goals for south Evanston. This census tract is also targeted by the City’s Neighborhood Stabilization Program 2 grant to purchase, rehabilitate and re‐occupy foreclosed homes in neighborhoods hardest hit by foreclosures and job losses. CDBG‐R funds will be used for economic development projects that may include: • Rehabilitation of commercial properties purchased by the City with TIF dollars to address code violations and make improvements needed to attract retail or commercial tenants • Grants or loans to for‐profit businesses, non‐profit enterprises or micro‐enterprises that provide economic development benefits; eligible uses of funds include: property acquisition, construction, rehabilitation or other needs, and equipment purchases. Investment in this part of south Evanston will help stabilize an area that has been heavily impacted by mortgage foreclosures and by job losses and reinforce the desirability of the neighborhood for existing and potential residents by stimulating retail/commercial activity in this primarily low‐ and moderate‐income neighborhood. (2) Jobs Created: Construction jobs, including carpentry, roofing, plumbing and electrical and other work, may be created by rehabilitation activities. It is anticipated that this could amount to approximately 1 FTE on an annualized basis. In addition, businesses attracted to currently vacant storefronts are projected to generate up to four permanent jobs/FTEs, of Page 564 of 716 City of Evanston Amendment to the Community Development Block Grant Recovery (CDBG‐R) Plan DRAFT 2 which 51% or more will be filled by LMI persons, to meet the CDBG National Objective of benefitting primarily low‐ and moderate‐income persons. (3) Additional Activity Information: This improvement supports the goals of ARRA by creating economic development activity and by supporting the economic development goals of the TIF designed to revitalize this primarily LMI neighborhood. (4) Responsible Organization: This activity will be implemented by the City of Evanston through its Economic Development division and administered by Sarah Flax, Housing & Grants Administrator, Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 3102, Evanston, IL 60201. 847‐448‐8684, sflax@cityofevanston.org SUMMARY OF PUBLIC COMMENT The draft amendment to the CDBG‐R Plan was posted on the City’s website at http://www.cityofevanston.org/planning‐zoning/community‐dev‐block‐grant/cdbg‐ publications/ for public comment; the formal public comment period opened on October 24 and closed at noon on November 1, 2011. An email requesting input on the amendment was sent to a list of 75 people who have expressed interest in CDBG activities, as well as to the City’s general email list of over 1,500 individuals and local press. The City received a letter from the Child Care Center of Evanston stating that organization’s support for the amendment, stressing the importance of economic development and jobs to the low and moderate income families they serve. The letter is attached. There were no other comments received in person, by mail, fax or email. No comments were received that were not accepted. Page 565 of 716 Interim Executive Director Lindsay Percival Executive Director Emeritus Helen Roberts-Evans Child Care Center Manager Joy Torres Family Education Manager Bettye Cohns Programs and Communications Mgr Ann Rappelt Family Child Care Connections Mgr Christina Gonzales Board of Directors President Toni Sims V.P.Finance Lynne D. Mapes-Riordan V.P.Development Candy Corr V.P.Personnel Judith Witt V.P. Public Relations Ellen Collar Secretary Jackie Davis Treasurer Chad Luning Endowment Chair Tim Elliott Past President Sylvia Holdampf Sue Bautch Anne Berkeley Shawn Casey Maura Fitzgerald DeCarla Hilliard Traci Jones-Richardson Claire Kettelkamp Kacki Lauterbach Lohra Vogel Carmen Williams Associate Members Ann Bartling Michael Dickman Pam Elesh Sally Ennis Julie Friedman Nancy Fry Donna Gritton Jocelyn Hamlar Devin Hogan Carol Holesha Rose Johnson Carolyn Krulee Jo Lassar Betty Luning Ellen Mardock Pauline Mayo Jeanne Ravid Holly Reynolds Margo Robinson Ann Sarpoiis Edna Ter Molen Karen Terry Ruth Wheeler Kathleen Widmer Jo Ann Wilkin Catherine Wood CHILD CARE CENTER OF EVANSTON,INC. 1840 Asbury Avenue·Evanston,Illinois 60201 •847-869-2680·FAX 847-869-2687 www.child carece nte rofevansto n.org October 27,2011 The Child Care Center of Evanston's Board of Directors and Management Staff fully support the City of Evanston's amendment to the Community Development Block Grant Recovery Plan for economic development projects that include: • Rehabilitation of commercial properties purchased by the City with TIF dollars to address code violations and make improvements needed to attract retail or commercial tenants • Grants or loans to for-profit businesses,non-profit enterprises or micro-enterprises that provide economic development benefits; eligible uses of funds include: property acquisition, construction,rehabilitation or other needs,and equipment purchases. Jobs will be created that will have a positive effect on the LMI families that we serve in our program.Additionally the stability of retail and commercial activity will have a great impact on the quality of the neighborhoods where our children are growing up. Sincerely, Page 566 of 716 For City Council meeting of November 14, 2011 Item O4 Business of the City by Motion: EvMark d/b/a Downtown Evanston FY12 Funding For Action To: Honorable Mayor and Members of the City Council From: Stephen Griffin, Director, Community & Economic Development Dept. Nancy Radzevich, Economic Development Division Manager Subject: EvMark d/b/a Downtown Evanston FY12 Request for Budget Assistance Date: November 3, 2011 Recommended Action: The Economic Development Committee and staff support a recommendation to the City Council for approval of $77,000 in budget assistance funding for a twelve month period, commencing January 1, 2012 through December 31, 2012, to EvMark d/b/a Downtown Evanston. Funding Source: Staff proposes funding for this item be split between the Economic Development Fund’s Economic Development Partnership Contribution Account ($38,500 through Account 5300.62659) and the Washington National TIF Other Charges Account ($38,500 through Account 5470.62605). Although the proposed FY2012 City Budget shows all of Downtown Evanston budget assistance coming from the Economic Development Fund, staff and the Economic Development Committee are currently recommending the money be split 50/50 between the Washington National TIF and the Economic Development Fund. Since approximately 50% of Downtown Evanston is within the Washington National TIF, this current proposed funding split represents a more proportionate allocation of funding to services. Staff recommends that the final FY2012 budget reflect this change. Discussion: As shown in Downtown Evanston’s October 11, 2011 budget summary (with amended page 9, attached), Downtown Evanston is primarily funded through the tax dollars collected from the Special Service Area #4 (SSA4), which is a self-imposed tax paid by the commercial property owners within the SSA’s legally defined geography. As noted in the attached correspondence from Downtown Evanston, the City’s annual budget assistance was offered as part of the City Council’s desire to exclude residential property owners from SSA#4, during the 2007 SSA renewal process. As described in Ordinance #67-O-07, the City may make a contribution to Downtown Evanston from one Memorandum Page 567 of 716 Page 2 of 3 of four funds: the Washington National TIF, the Downtown II TIF, the Economic Development Fund and any appropriate City Council approved funding source. The amount is limited to a maximum of $138,000. In addition to SSA4 and City assistance, Downtown Evanston also receives funding from Northwestern University and income from reimbursements for some marketing programs, as described in the attached. Downtown Evanston Expenses/Responsibilities Downtown Evanston’s expenses/responsibilities fall into five general categories: Marketing, Holiday Decorations, Payroll, Administrative, and Maintenance. The maintenance contract work is solicited through a Request For Proposal (RFP), which is developed, reviewed and approved jointly by Downtown Evanston and the City. The Public Works Director is forwarding the recommendation on that RFP to City Council, under separate cover. Downtown Evanston’s allocation of funding for the remaining areas – Marketing, Holiday Decorations, Payroll/Salaries, and Administrative costs are described in more detail in the attached (ref: Pages 5-7 of 48). Outcomes/Benefits The Economic Development Committee and City Council often seek “measurable outcomes” for public funding, and in this case those include some quantifiable data, but significantly more in intangible benefits/outcomes. Some of these “intangible” outcomes include: • Increased people in the downtown for events - While Downtown Evanston cannot provide exact data on resulting increases in sales associated with certain events, it is expected that the increased population in Downtown will allow for some “capture” of these visitors’ dollars within local retail stores, restaurants, etc. • Increased hits to the website – Similarly, although Downtown Evanston cannot document a nexus between the increased hits to the website and increased sales, it is expected that some portion of those increased hits have resulted in some increased patronization of downtown businesses. • “Attractive” appearance – Although there is not an easy way to define quantitative benefits associated with appearance, an attractive “live, work, play” environment definitely attracts more visitors. • Business Directory for Students, Visitors, etc. – Downtown Evanston works with the area hotels, Northwestern University, among others to promote (via the web, the printed directory, etc.) downtown Evanston and the businesses. Such active promotion encourages additional visitors to the local businesses; visitors to hotels, the University, etc. are more inclined to venture beyond their immediate area when they have an understanding of the options available and their location. • Directory of available commercial space – Information on available commercial space is critical to the City’s business recruitment efforts. As Downtown Evanston continues to build this database, they are also starting to track the number of inquiries. Staff believes this is one of the areas that the Executive Director may be able to report on in next year’s report. Page 568 of 716 Page 3 of 3 • Partnership with Economic Development Staff – Downtown Evanston staff are regularly visiting businesses, tracking vacancies, and otherwise connecting with the downtown area. They provide City staff with much needed partnership in supporting the existing businesses through visits/surveys, data collection, etc., and work together with City staff on recruitment in this part of the City. One of the added benefits to this partnership is that it allows Economic Development staff to more equitably spend time in all areas of the City, while attention is given to the businesses in the downtown. While this submittal includes some quantifiable data, such as the increased number of hits to the website (Page 12 and 25-27 of 48), the number of students who attended the “Big Bite Night” (Page 21 of 48), and the number and value of gift cards sold and redeemed (Page 27 of 48), among others, there are many more that either have not yet been or simply cannot be captured (due to limited “benchmark data” and/or inability to track quantifiable data). The Executive Director of Downtown Evanston advised City staff and the Economic Development Committee at their October 26, 2011, that they are developing a framework to track additional benchmarks/outcomes. As part of the recommendation to the Economic Development Committee, staff suggested that Downtown Evanston provide the Economic Development Division a proposed plan for tracking additional outcomes/benchmarks, prior to January 1, 2012, and that such plan be presented to Economic Development Committee at their January meeting. Legislative History: This matter was before the Economic Development Committee for consideration at its October 26, 2011 meeting. Alderman Burrus requested that a revised list of the staff salaries, broken down by the individual position, be provided for the City Council meeting. Downtown Evanston submitted an updated budget packet on 11/2/11, which includes a breakdown of the FY2012 salaries, for full time staff, on page 9 of in the attached updated report. Eight members voted to recommend to City Council that funding be provided to EvMark, d/b/a Downtown Evanston, as requested. Attachments: Staff recommendation to Economic Development Committee, dated October 21, 2011. EvMark d/b/a Downtown Evanston Calendar Year 2012 Proposed Budget, dated October 11, 2011 (with amended Page 9, showing salaries of full time staff) Page 569 of 716 To: Chair and Members of the Economic Development Committee From: Nancy Radzevich, Economic Development Manager Subject: Downtown Evanston Annual Request for Budget Contribution Share Date: October 20, 2011 Recommended Action Staff supports a recommendation from the Economic Development Committee to City Council for approval of $77,000 in budget assistance funding for a twelve month period, commencing January 1, 2012 through December 31, 2012, to EvMark d/b/a Downtown Evanston. In addition, Staff supports a recommendation from the Economic Development Committee to City Council for approval of up to $115,633 for a twelve month period, commencing January 1, 2012 through December 31, 2012, to EvMark d/b/a Downtown Evanston for the City’s portion of the Maintenance Contract, pending final review of responses to the Request for Proposal and selection and approval of the new maintenance contract. Funding Source: As noted in the attached, the City’s proposed contribution to Downtown Evanston was offered as part of the City Council’s desire to exclude residential property owners from SSA#4, during the 2007 SSA renewal process. As described in Ordinance #67-O-07, the City may make a contribution to Downtown Evanston from one of four funds: the Washington National TIF, the Downtown II TIF, the Economic Development Fund and any appropriate City Council approved funding source. The amount is limited to a maximum of $138,000. Although the proposed FY12 City Budget shows a greater proportion of Downtown Evanston funding assistance coming from the Economic Development Fund, Staff is currently recommending the money be split 50/50 between the Washington National TIF and the Economic Development Fund as follows: Memorandum Page 570 of 716 Economic Development Fund Washington National TIF Total Budget Assistance $38,500 $38,500 $77,000 Maintenance Contract1 (estimated) $57,817 $57,816 $115,633 Total $25,000 $137,309 $162,309 As approximately 50% of Downtown Evanston is within the Washington National TIF, this is represents a more proportionate allocations of funding to services. Staff recommends that the final budget reflect this change. Background On an annual basis Downtown Evanston appears before the City Council, through the Economic Development Committee, to request funding assistance from the City of Evanston. The funding assistance is requested through the presentation of their “draft” budget, which was approved by Downtown Evanston’s Executive Committee on October 11, 2011. The budget is broken down based on two distinctive activities: general “budget assistance” and funding for the City’s portion of the Maintenance Contract, which is overseen by Downtown Evanston. Once the draft budget has been vetted through the Economic Development Committee, the Downtown Evanston Board of Directors will review and approve the revised budget at their November 15, 2011 meeting. This meeting will also be Downtown Evanston’s second public meeting, as per the agreement with the City of Evanston. Discussion Overview of the Budget As shown in Downtown Evanston’s budget summary (Pages 8-10 of 482), Downtown Evanston is primarily funded through the tax dollars collected from the Special Service Area #4 (SSA4), which is a self-imposed tax paid by the commercial property owners within the SSA’s legally defined geography. In addition to City assistance, Downtown Evanston also receives funding from Northwestern University and income from reimbursements for some marketing programs, as described in the attached. In reviewing the requested funding assistance and the associated budget, it is worth noting a few trends over the past few years: • SSA funding has been increasing: Over the past two budget years, Downtown Evanston has sought an additional $10,000 in SSA#4 funding. The current $398,000 from SSA #4 represents a 2.6% increase over last year. 1 Downtown Evanston, in conjunction with the Director of Public Works, is currently reviewing the responses to the RFP. The current estimate of the City’s portion of the Maintenance Contract is $115,633 2 Economic Development Staff, for reference purposes only for this Staff report, added reference page numbers on the upper right hand corner of the submitted proposal. Page 571 of 716 • Requested “Budget Assistance” from the City is proportionally lower: Although Downtown Evanston is requesting an additional $5,000 from the City for budget assistance in FY12, given that last year was a 10-month fiscal year, this actually represents a proportional decrease in City assistance.3 Further, the requested $77,000 represents a 6% decrease from the prior twelve-month fiscal year. • Downtown Evanston’s overall budget has been fairly consistent: Downtown Evanston’s budget has remained fairly consistent over the past couple of years. Although the current budget reflects an approximate $31,000 increase over the last full twelve month budget (ref: Page 8 of 48), most of this increased cost is directly attributable to the estimated increase in the Maintenance Contract and for the two new events (“Girl Whirl Weekend” and the “Center Stage” events). This is not a direct increase in funding as some of the added costs have been absorbed through costs savings in other areas. Downtown Evanston Expenses/Responsibilities As noted on the first page of the attached, Downtown Evanston represents a fairly unique “service partner” as they need to balance their resources and staff time between the many stakeholders within the downtown area. These include: property owners, merchants, and office tenants, among others. As described in the attached funding request, Downtown Evanston’s expenses/responsibilities fall into five general categories: Marketing, Holiday Decorations, Payroll, Administrative, and Maintenance. The maintenance contract and work are contracted through an RFP, which is developed, reviewed and approved jointly by Downtown Evanston and the City. Downtown Evanston’s allocation of funding for the remaining areas – Marketing, Holiday Decorations, Payroll/Salaries, and Administrative costs are described in more detail in the attached (ref: Pages 5-7 of 48). Outcomes/Benefits The Economic Development Committee often seeks some “measurable outcomes” for public funding, and in this case those include some quantifiable data, but significantly more in intangible benefits/outcomes. While this submittal includes some quantifiable data, such as the increased number of hits to the website (Page 12 and 25-27 of 48), the number of students who attended the “Big Bite Night” (Page 21 of 48), and the number and value of gift cards sold and redeemed (Page 27 of 48), among others, there are many more that either have not yet been or simply cannot be captured (due to limited “benchmark data” and/or inability to track quantifiable data). In a recent conversation with the Executive Director of Downtown Evanston, she advised Staff that with some of the current tools in place (new website, databases etc.) as well as abilities of the current staff, they have been working on developing a framework to track additional benchmarks/outcomes. These are being developed to help reinforce the five overarching goals for Downtown Evanston (Page 3 of 48). In 3 The $72,000 City Assistance awarded to Downtown Evanston for the current 10 month fiscal year would be equivalent to $86,400 for a twelve-month fiscal year. Page 572 of 716 addition, Staff will help Downtown Evanston explore ways to better track sales tax and/or parking revenues for the downtown area in order to help in the evaluation of benefits of events. With that said, many of the services provided result in intangible vs. quantifiable outcomes, which nonetheless provide benefit to the businesses in the downtown. Some of these “intangible” outcomes include: • Increased people in the downtown for events - While Downtown Evanston cannot provide exact data on resulting increases in sales associated with certain events, it is expected that as a result of the increased population in the Downtown area there will be some “capture” of these visitors’ dollars within local retail stores, restaurants, etc. In addition, such events likely prompt return trips if event goers are intrigued by some of the businesses in the Downtown. Further, events likely result in some increased parking revenues (meters and garage). • Increased hits to the website – Although Downtown Evanston cannot provide a tangible nexus between the increased hits to the website and any increased sales, it is expected that some portion of those increased hits have resulted in some increased patronization of downtown businesses. Further, their ability to track the web search key words (dining, shopping, etc.) can also help the City in consideration of targets for recruitment efforts. • “Attractive” appearance – Although there is not always an easy way to find definable quantitative benefits associated with appearance, an attractive “live, work, play” environment attracts more visitors. Such things as holiday decorations, banners, planters all add to the appeal of any merchant area. • Business Directory for Students, Visitors, etc. – Downtown Evanston works with the area hotels, Northwestern University, among others to promote (via the web, the printed directory, etc.) downtown Evanston and the businesses. The nature of such active promotion likely encourages additional visitors to the local businesses. Visitors to the hotels may be more inclined to venture beyond the immediate areas of the hotels, when they have a clearer understanding of the various options available and their location. • Directory of available commercial space – Information on available commercial space is critical to the City’s business recruitment efforts. As Downtown Evanston continues to build this database, they are also starting to track the number of inquiries. Although there currently is not quantifiable data related to the number of businesses that locate in downtown after viewing this directory, this is more to the fact that this is an evolving service, and that it has not been tracked long enough to present data yet. This is one of the areas that the Executive Director may be able to report on in next year’s presentation. • Partner for Economic Development staff – Downtown Evanston staff are regularly visiting businesses, tracking vacancies, and otherwise connecting with the downtown area, and as such they provide City Staff with much needed support with existing business visits and surveys, data collection, etc., and work together with Staff to support business retention and recruitment in this part of the City. The Economic Development Manager and Downtown Evanston Page 573 of 716 Executive Director are working to further “define roles” to avoid duplicating efforts, while making the best use of our collective resources. One of the added benefits to this partnership is that it allows Economic Development Staff to be able to spend more time in the other areas of the City, while attention is given to the businesses in the downtown. Recommendation Staff supports a recommendation from the Economic Development Committee to City Council for approval of $77,000 in budget assistance funding for a twelve month period, commencing January 1, 2012 through December 31, 2012, to EvMark d/b/a Downtown Evanston. In addition, Staff supports a recommendation from the Economic Development Committee to City Council for approval of up to $115,633 for a twelve month period, commencing January 1, 2012 through December 31, 2012, to EvMark d/b/a Downtown Evanston for the City’s portion of the Maintenance Contract, pending final review of responses to the Request for Proposal and selection and approval of the new maintenance contract. Staff further recommends that Downtown Evanston provide the Economic Development Division a proposed plan for tracking additional outcomes/benchmarks, prior to January 1, 2012, and that such plan be presented to Economic Development Committee at their January meeting. Attachments: 1. EvMark d/b/a Downtown Evanston – Calendar Year 2012 proposed Budget, dated October 11, 2011. Page 574 of 716 To: Wally Bobkiewicz, City Manager, City of Evanston Martin Lyons, Asst. City Manager, City of Evanston Suzette Robinson, Director of Public Works, City of Evanston Steve Griffin, Director of Community & Economic Dev. Nancy Radzevich, Economic Development Manager Economic Development Committee (EDC), Evanston City Council From: Carolyn Dellutri, Evmark dba Downtown Evanston Re: Calendar year 2012 Proposed Budget Date: October 11, 2011 Attached is Downtown Evanston’s revised budget submission including funding from the Special Service Area #4 (SSA). Downtown Evanston looks forward to working with City staff and the City Council’s Economic Development Committee in formulating a final budget that reflects the ongoing and emerging needs of Evanston’s downtown. This budget proposal consists of three parts: 1) this cover memo 2) the proposed budget in an Excel spreadsheet format 3) a document explicitly defining budget line item definitions Finally, three sets of attachments are included. The first (exhibit A) includes a description and examples of Downtown Evanston’s current marketing programs and business development initiatives. The second (exhibit B) is more financial in character. It includes Downtown Evanston’s FY2011 audited financial statements, and the CY2012 internal Year-To-Date Actual vs. Budget financial statement for March 1, 2011 thru September 30, 2011. The third (exhibit C) is a copy of the funding agreement between Downtown Evanston and the City of Evanston for landscaping and maintenance services for the central business district, which requires the City Manager’s signature upon approval of this budget document. Included in exhibit C is an Excel spreadsheet identifying the quarterly reimbursement amounts that will be invoiced to the city. The approach to budget preparation is pragmatic. This proposed budget seeks balance among the occasionally conflicting needs of downtown’s many stakeholders—property owners, merchants, and office tenants, among others. Downtown Evanston’s mission is to market and manage downtown Evanston. Downtown Evanston’s annual budget, as proposed, reflects the organization’s mission-specific activities—marketing of the downtown district to consumers and investors, and management of downtown’s environment, including maintenance. Marketing services have consistently been provided to what is generally perceived as ‘downtown Evanston,” without regard to legal SSA boundaries. The document defining each line item briefly explains the components, history, and plan for income and expense categories. Some definitions have been combined for greater clarity. Income has been projected based upon the proposed SSA levy and generally assumes other income categories remain near FY2011(12 month) levels. Any distinctions Page 1 of 48 Page 575 of 716 are noted. Most marketing expense line items have been projected using past expense levels with the addition of new or expanded programs. Marketing efforts will be enhanced, and new programs are being planned. New marketing efforts will be quantified during CY2012 for efficacy. Ongoing programs will continue to be evaluated and altered for improvement. Downtown Evanston’s two major management-related items include; the downtown maintenance contract ends as of December 31, 2011. The RFP has been posted and proposals are due back Wednesday, October 19, 2011 this report includes preliminary estimations based upon previous 12 month contracts with a projected 5% increase additionally, the City has requested to add removal of recycling materials which has been added to the city portion for reimbursement. Holiday décor has been purchased over the past 7 years and this year includes storage, upkeep, installation and removal only. Downtown Evanston’s downtown management work includes one additional function, representing much less expense than the contractual obligations. Downtown Evanston works in partnership with the City of Evanston and other Evanston entities to foster downtown’s economic development. This work will continue and is incorporated in this budget. The Executive Director will be responsible for overall management functions and for Downtown Evanston’s external outreach, including downtown business recruitment work with property owners and brokers, and meetings with the ground floor business community in tandem with City staff. The Marketing and Events Coordinator will be responsible for marketing programs, their development and efficacy, and for outreach to downtown’s ground floor business community. The 2010 SSA #4 tax levy, used in the 2011 Budget was $388,000. This year Downtown Evanston is requesting a 2.6% increase to the SSA #4 tax levy, making the 2011 requested amount $398,000. The SSA #4 tax levy is capped at a rate of .1464 by ordinance. Based on our most recent Equalized Assessed Valuation (EAV) data, a levy of $398,000 will produce a tax rate of 0.135. Downtown Evanston’s request for City funding to cover the gap between the budgeted request and the recommended levy amount will, therefore, include a proposed $77,000, which is $5,000 more than last year (a ten month year but a 6% decrease from the prior 12 month fiscal year). This funding is shown in the City’s proposed budget to come from the Washington National TIF ($39,000) and the Economic Development Fund ($38,000). The tax levy proposal to generate the $398,000 will be submitted to the City Council on November 14, 2011 for approval. Downtown Evanston, both Board and staff, welcome the opportunity for questions and comments. Downtown Evanston’s Executive Committee approved this proposed budget for submission to the City at its October 11 meeting. Once this proposed budget has been vetted through EDC, the Downtown Evanston Board of Directors will approve the revised budget at their November 15, 2011 meeting, which will be the 2nd public meeting of the year per our agreement with the City of Evanston. Page 2 of 48 Page 576 of 716 The Downtown Evanston Board and Staff always keep in the forefront the five overarching goals identified in our goal setting conducted March 5, 2010. The full report can be viewed at http://www.downtownevanston.org/images/stories/evmark/Final_Goal_Setting_Report.p df Page 3 of 48 Page 577 of 716 1 Downtown Evanston CY2012 Proposed Budget Budget Line Item Definitions The following definitions are intended to aid City staff and the City Council in understanding the approach to this budget as a full-time operation. Income and expense line items are described for background purposes. Income Line Items Special Service Area #4 (SSA #4): This line item, $398,000, is the proceeds from the self-imposed-tax paid by commercial property owners within the SSA‟s legally defined geography. The property owners agreed to increase this amount this next calendar year by $10,000. These proceeds are collected by the City of Evanston. Downtown Evanston invoices the City of Evanston‟s Finance Department quarterly for these proceeds. (See attached chart explaining reimbursements) City of Evanston Contribution: As described in Ordinance #67-O-07, the City may make a contribution to Downtown Evanston from one of four funds—the Washington National TIF Special Tax Allocation Fund, the Downtown II TIF Special Tax Allocation Fund, the Economic Development Fund, and any appropriate City Council approved funding source. The contribution itself is also described in the ordinance. The amounts are limited to a maximum of $138,000. The projected amount for CY2012 is currently $77,000 which is a 6% decrease from the previous full 12 month period of FY 2011. This $77,000 amount depends upon downtown tax data received closer to the December levy approval. This City contribution was offered as part of the Council request to exclude residential property owners from SSA #4 during the 2007 SSA renewal process. As with SSA #4, the expectation is that these contributions will be invoiced quarterly. (It should be noted that this line item differs from the City of Evanston line item that appears in the attached internal FY2012 financial statement. The line item in that statement represents reimbursement approved by the City Council for the maintenance contract with the contractor.) Maintenance Contract Reimbursements: The maintenance contract with the downtown maintenance contractors (currently The Brickman Group) is approved annually by Evanston‟s City Council. The contract is between Downtown Evanston and the contractor. Certain services provided through the Downtown Evanston contract are services performed at the City‟s request. These reimbursements are for these services. A side agreement, expressing these services, between Downtown Evanston and the City is then signed by the City Manager after Council approval. Contributions: This projection represents an agreed upon contribution by Northwestern University as owner of 1800 Sherman Avenue. Northwestern has agreed to this contribution. As with the other key revenue categories, the plan is to invoice quarterly for these proceeds. Page 4 of 48 Page 578 of 716 2 Marketing Program Reimbursements: Several Downtown Evanston marketing programs are conducted jointly with downtown business owners. Participating businesses partially pay for these initiatives. These programs include street banners, cooperative advertising, and radio advertising on WBEZ and WBBM-AM. Sponsorship income from the It‟s Thursday dance series and Center Stage is also included in this category. Interest Income: Downtown Evanston maintains an insured money market account, in addition to its operating checking account, with First Bank & Trust. Some interest income is received annually from deposits to this account prior to any transfer to the checking account. Expense Line Items Expenses are divided into five general categories—Marketing, Maintenance, Holiday Decorations, Payroll, and Administrative. Maintenance, Holiday Decorations, Payroll, and Administrative are considered part of Downtown Evanston‟s management function. These categories were separated for reviewer clarity. Marketing: The Marketing budget comprises multiple expense categories. For this year‟s budget, Downtown Evanston plans to reduce current print advertising activities. The goal is to achieve balance among image enhancement activities, special events, retail and dining promotions, and public relations. The first three expenses categories are designated shopping, dining, and commercial real estate. These three categories represent „channels‟ of downtown activities associated with certain downtown consumers and investors. Each includes ongoing and new image related advertising and promotion through various media. Shopping and dining are self- explanatory. The budget allocations for these two categories reflect the numbers of restaurants and retailers within the downtown district. The commercial real estate budget represents work with downtown‟s commercial real estate brokers to enable a strong downtown market for upper story tenants. Downtown Evanston‟s ongoing campaign to enhance downtown‟s image as an office location remains an important priority. The expenses allocated to these three categories include: The annual registrations and printing expense for two International Council of Shopping Centers meetings in Chicago. These two events attract retailers and site locators seeking locations throughout the Midwest. The second session features presentations by retailers providing site specifics. City staff and Downtown Evanston staff attend both events. Advertising expenses for each “channel” by type. Other attachments to this budget describe how Downtown Evanston reaches target customers in its target geography to promote shopping and dining/entertainment. Briefly, Downtown Evanston advertises in local and regional newspapers, on radio, and increasingly, through electronic media. Page 5 of 48 Page 579 of 716 3 Variations in expense for the commercial real estate category. The commercial real estate dollar budget differs from the other two sectors. Reaching those decision makers through advertising and outreach to the office broker community requires a different approach. There are local and regional channels for ongoing image development. Most are trade publications, print and electronic. Downtown Evanston continues its membership with Loopnet which is a tool to identify potential retail tenants to locate in Evanston. The Loopnet program can be shared with City of Evanston staff as the City has also negotiated a shared agreement with Costar and Retail Lease Trac, the City and Downtown Evanston. Downtown marketing includes events. Certain events, unless retail promotions, do not „ring registers.‟ They provide visibility for the broader downtown offering. These line items include event specific expenses only. The „It‟s Thursday‟ dance series is the largest, including expenses for bookings and performers for that six-week series. Super Summer Sale expense is for a small amount of direct expense specific to that retail promotion. Most marketing expense for Super Summer Sale is also included in shopping expense. Smaller line items recognize event specific expense for Big Bite Night and for the Holiday Tree Lighting. The two new categories, described as Spring and Fall Event, represents planned direct expense for two new events the Girl Whirl Weekend and Center Stage, A musical block party for all ages. The downtown directory category has been reduced due to the redesign and also the reduction to once a year printing. This map brochure, currently lists all of downtown‟s ground level merchants. Current distribution is now 80,000 annually. A new line item has been added to include Gift Card expense. This includes printing of cards, folders, and passport coupon books. This line item also includes all the fees associated with the gift card program which has recently increased. Of the remaining Marketing expense, two are noteworthy. Downtown Evanston has designed a new website. The budgeted amount will allow continued upgrades as well as enhanced search engine optimization (SEO). Downtown street pole banners will require maintenance and upgrades. The final Marketing expense for $1,000 will include small dollars not elsewhere categorized. Management expense includes four categories—maintenance, holiday decor, payroll, and administrative. The key expense within management is for the downtown maintenance contracts. The primary downtown maintenance contract, currently with The Brickman Group, is currently out to bid for CY 2012. Downtown Evanston manages the contract for downtown street planters (18 total) which is also to bid for 2012. Within maintenance, there is an additional fee of $9,900 include in this line item for materials. This represents costs to purchase any materials excluded from the larger maintenance contract. Page 6 of 48 Page 580 of 716 4 Another management-related item that continues is holiday decor. Downtown Evanston has an agreement with Temple Display to continue these services. The current product was inspected and it was determined new product was not needed in FY 2012. In 2004 Evmark purchased 105 snowflakes & 112 wreaths, in 2008 an additional 24 wreaths were purchased, in 2009 we purchased 10 more wreaths and LED Lights for the Tree and in 2011 (last fiscal year) we purchased an additional 20 wreaths. The total inventory is 105 snowflakes and 166 wreaths. Each year we must purchase new bows for the wreaths but other than this no additional product will be purchased. In FY 2009, Downtown Evanston approved the purchase of LED lights for the Holiday Tree at Fountain Square. These lights use less power, and will also be removed from the tree after the season and stored for re-use each year. This product is under warranty for 5 years. Payroll will represent the largest expense category within management. Full-time salaries for an Executive Director and a Marketing Director are at $130,800 for both positions. These amounts were obtained from comparable downtown programs in the Chicago area, including Oak Park and Elmhurst, and relevant examples in similar communities. These are demanding positions necessitating experienced staff requiring appropriate compensation and benefits. Medical benefits for full-time staff will be available from the City of Evanston. This arrangement is typical among similar downtown organizations. The estimate shown applies the single rate for the City‟s PPO & HMO on an annual basis less a 30% employee contribution for these benefits. Also included in this line item is a 3% cost of living increase from CY 2012 and also a 3% match for retirement plan. Two categories of part-time Downtown Evanston staff exist. Two part-time staff positions include an accountant/bookkeeper and an assistant. The first position obviously manages the accounting system and works in tandem with the Executive Director and Downtown Evanston‟s accounting firm and Treasurer on financial matters. The second position, the assistant, maintains the business and property owner databases and website information. The accountant/bookkeeper works approximately 2-3 hours per week and the assistant works 15 hours per week. Downtown Evanston also employs a mentally challenged, Evanston resident as a part-time maintenance worker. She came to Downtown Evanston through the now-defunct Natural Ties organization and sweeps the sidewalks for 2 hours each day, depending upon the weather. Again, no change is anticipated in this employment situation. Administrative expense includes the day-to-day cost of operating the Downtown Evanston office. The office space requirement and most expenses will be unchanged. A few adjustments have been made to reflect past history in this expense category. Page 7 of 48 Page 581 of 716 Evmark Comparison FY11 to CY 2011 to CY 2012 CY2011 (3-1-2011 through 12-31-2011 is 10 months) Income FY 2011 FY 2011 Calendar year 2011 Calendar Year 2012-DRAFT (12 Mnth)Budget (10 Mnth)Budget (12 Mnth)Budget Special Service Area #4 378,000$ 388,000$ 398,000$ CY 2012 Proposed levy is a net of $398,000 to Evmark based upon EAV data City of Evanston Contribution 82,000$ 72,000$ 77,000$ maximum allowed per ordinance 67-O-07 is $138,000 (6% decr. For 12 months) Maintenance Contract Reimbursements 102,678$ 90,309$ 115,633$ See attached Sheet-New 2012 removal of additional recycling Contributions-NU 20,000$ 20,000$ 20,000$ Contribution from NU Special Service Area #5 Reimbursements New this year, combined with Maintenance Contract line above Marketing Program Reimbursements 26,000$ 30,000$ 30,000$ Adjusted to reflect past history of this category Interest Income 500$ 250$ 250$ Total Income 609,178$ 600,559$ 640,883$ Expenses Marketing Marketing-Shopping 33,500$ 33,500$ 30,000$ Includes print,radio, and electronic forms of media and graphic design services Marketing-Dining 26,500$ 26,500$ 25,500$ includes print, radio, and electronic forms of media and graphic design services Marketing-Commercial/Real Estate 14,000$ 14,000$ 12,000$ Includes print, electronic, broker meetings, tradeshows, graphic design, loopnet Marketing-Events It's Thursday Series 12,000$ 14,000$ 10,000$ Super Summer Sale 5,000$ 7,000$ 5,000$ Big Bite Night 500$ 3,500$ 1,500$ Holiday Tree Lighting 2,000$ 2,000$ 1,000$ General Event Expense 5,000$ 5,000$ 5,000$ New Fall Event 15,000$ 15,000$ new event New Spring Event 8,000$ 7,000$ new event Total Events 24,500$ 54,500$ 44,500$ Directory and Collateral Materials Printing 33,500$ 36,500$ 16,000$ Once a year printing Graphic Design 5,000$ 5,000$ 4,000$ Gift Card Expense 15,000$ includes printing addtl. Cards, passports, holders and fliers. Fees Website 5,000$ 5,000$ 2,000$ Street Banners 2,000$ 2,000$ 2,000$ Other Marketing Expense 1,000$ 1,000$ 1,000$ Total 46,500$ 49,500$ 40,000$ Marketing Total 145,000$ 178,000$ 152,000$ Maintenance Contract 168,672$ 161,986$ 222,455$ includes contract and plant materials Equipment 2,500$ 4,000$ Evmark 60%= $106,822 Materials 1,000$ Planters 16,350$ Improvements 9,900$ Maintenance Total 198,422$ 165,986$ 222,455$ (estimated 5% increase plus the addition of removing recycling materials) Holiday Décor 30,000$ 34,000$ 25,000$ Page 8 of 48 Page 582 of 716 Holiday Décor Total 30,000$ 34,000$ 25,000$ Curent inventory includes 105 snowflakes & 166 wreaths & LED tree lights Payroll/Benefits/Taxes/Fees Full-Time Staff Salaries 136,200$ 116,905$ 130,800$ Full-Time Staff Benefits 19,250$ 16,750$ 19,250$ Hourly/ contract staff 22,500$ 30,000$ 30,000$ Includes 2 Maintenance Worker 2,000$ 2,000$ 2,000$ Employer Taxes 13,000$ 13,000$ 13,000$ Payroll Processing Fees 1,500$ 1,500$ 1,500$ Payroll/Benefits/Taxes/Fees Total 194,450$ 180,155$ 196,550$ Adminstrative Rent 13,500$ 9,000$ 11,000$ Telephone 5,000$ 5,000$ 5,000$ Internet/DSL 500$ 1,200$ 1,200$ Accounting 6,600$ 7,000$ 8,000$ Board Meetings 400$ 500$ 500$ Postage 500$ 1,200$ 1,100$ Insurance 6,300$ 6,800$ 6,800$ Business/Professional Development 2,000$ 2,000$ 2,000$ Dues and Subscriptions 1,500$ 1,500$ 1,500$ Licenses and Fees 400$ 750$ 750$ Computer equip & professional Services 1,500$ 3,500$ 3,500$ Supplies 2,000$ 2,500$ 2,500$ Miscellaneous 1,000$ 1,000$ 1,000$ Administrative Total 41,200$ 41,950$ 44,850$ Total Expense 609,072$ 600,091$ 640,855$ Net Income 106$ 468$ 28$ Page 9 of 48 Page 583 of 716 Page 584 of 716 Exhibit C PROPOSED DRAFT Calendar Year 2012 Billed in January Billed in April Billed in July Billed in October SSA#4 from Commercial Property Owners 398,000.00$ 99,500.00$ 99,500.00$ 99,500.00$ 99,500.00$ City of Evanston Contribution from one of three funds stated 77,000.00$ 19,250.00$ 19,250.00$ 19,250.00$ 19,250.00$ Maintenance Reimbursements*115,633.00$ 28,908.25$ 28,908.25$ 28,908.25$ 28,909.25$ City Portion of Maintenance Contract Reimbursements Landscape Maint. Metra ROW (area #1) $10,395 CTA Station (area #2) $5187 Farmer's Market (area #3) $4,725 Metra Station @Davis (area #4) $5207.00 Recycling $16,789 Total City Portion of Reimbursements=$42,303 5% increase=$44,418 Total Brickman/Just Pots/Plant Materials 222,455.00$ minus Total City Portion from above 44,418.00$ Total minus the city portion 178,037.00$ Evmark 60%=$106,822 City Portion is 40% of $205,666.00 0.40$ 40%71,215.00$ plus City portion maintenance contract reimbursements 44,418.00$ *Total City Portion of Brickman Contract 115,633.00$ Reworked the total Brickman to include Just Pots & Plant Materials. This way there is no separate line item for SSA #5 for $19900 Page 10 of 48 Page 585 of 716 2011 Actual-Budget YTD YTD YTD Annual Evmark Financials thru September Actual Budget Variance 2011 Budget Income Contribution 15,000.00$ 15,000.00$ -$ 20,000.00$ City of Evanston Contributions 54,000.00$ 54,000.00$ -$ 72,000.00$ SSA 4 291,000.00$ 291,000.00$ -$ 388,000.00$ SSA 5 -$ -$ -$ -$ Total 4030 Marketing Rembursement 18,755.90$ 22,430.00$ 3,674.10$ 28,000.00$ Maintenance Contract Reimbursem 67,752.00$ 67,734.00$ (18.00)$ 90,309.00$ Interest Income 46.29$ 175.00$ 128.71$ 250.00$ Card Activation Fees 2,000.00$ Total Income 446,554.19$ 450,339.00$ 3,784.81$ 600,559.00$ Expenses Marketing Expenses Total 6010 Marketing Shopping 16,234.20$ 23,450.00$ 7,215.80$ 33,500.00$ Total 6020 Marketing Dining 12,846.50$ 18,550.00$ 5,703.50$ 26,500.00$ Total 6030 Marketing Commercial/RE 12,266.04$ 9,800.00$ (2,466.04)$ 14,000.00$ Total 6040 Marketing Events 66,185.15$ 45,500.00$ (20,685.15)$ 54,500.00$ Directory & Collateral Material Graphic Design -$ 2,500.00$ 2,500.00$ 5,000.00$ Printing 5,949.74$ 11,000.00$ 5,050.26$ 21,500.00$ Gift Card Expense 5,149.28$ 14,000.00$ 8,850.72$ 15,000.00$ Website 381.95$ 3,500.00$ 3,118.05$ 5,000.00$ Street Banners -$ 2,000.00$ 2,000.00$ 2,000.00$ Other Marketing Expense 109.76$ 750.00$ 640.24$ 1,000.00$ Total 6000 Marketing Expenses 119,122.62$ 131,050.00$ 11,927.38$ 178,000.00$ Maintenance Expenses Improvements -$ -$ -$ -$ Planters -$ -$ -$ -$ Materials -$ -$ -$ -$ Equipment -$ 2,000.00$ 2,000.00$ 4,000.00$ Contract 118,032.00$ 112,672.00$ (5,360.00)$ 161,986.00$ Total 6100 Maintenance Expense 118,032.00$ 114,672.00$ (3,360.00)$ 165,986.00$ Total 6500 Holiday Decorations Lease 18,343.00$ 18,000.00$ (343.00)$ 34,000.00$ Administrative Accounting 6,000.00$ 7,000.00$ 1,000.00$ 7,000.00$ Internet/DSL 800.00$ 840.00$ 40.00$ 1,200.00$ Telephone 2,962.93$ 3,500.00$ 537.07$ 5,000.00$ Rent 5,345.20$ 6,300.00$ 954.80$ 9,000.00$ Office Supplies 2,217.28$ 1,750.00$ (467.28)$ 2,500.00$ Miscellaneous 814.70$ 500.00$ (314.70)$ 1,000.00$ Professional Services 2,801.53$ 3,125.00$ 323.47$ 3,500.00$ Licenses & fees 45.00$ 750.00$ 705.00$ 750.00$ Dues & Subscriptions 1,615.00$ 900.00$ (715.00)$ 1,500.00$ Business/Professional Development 860.00$ 1,500.00$ 640.00$ 2,000.00$ Insurance 1,465.00$ 4,760.00$ 3,295.00$ 6,800.00$ Postage 450.43$ 840.00$ 389.57$ 1,200.00$ Board Meeting 184.28$ 400.00$ 215.72$ 500.00$ Varsity Theatre Reimbursement(2/11 new)(1,704.04)$ Total 7100 Admin 23,857.31$ 32,165.00$ 6,603.65$ 41,950.00$ Total 7200 Payroll 108,056.94$ 128,505.00$ 20,448.06$ 180,155.00$ Total Expense 387,411.87$ 424,392.00$ 36,980.13$ 600,091.00$ Net Income 59,142.32$ 25,947.00$ 33,195.32$ 468.00$ Page 11 of 48 Page 586 of 716 1 Exhibit A Downtown Evanston Marketing and Business Development Initiatives Background Information for CY2012 Proposed Budget With an enhanced marketing budget since the SSA renewal in 2007, Downtown Evanston has been able to reach greater numbers of potential consumers and investors with greater frequency. The ongoing objective in the current and previous years is to maximize the downtown marketing effort through efficient use of limited dollars. With additional funds available, Downtown Evanston has increased print, online advertising, collateral materials production, electronic marketing, and public relations. Downtown Evanston's logo and brand identity continues to serve as the foundation for the design and development of all our marketing materials. The Downtown Evanston Gift Card which publicly launched December 1, 2010 has served as a valuable marketing tool that keeps shopping dollars within the downtown business community. The cards are for sale at the Downtown Evanston office as well as First Bank and Trust at Church and Benson. We continue to promote a companion ―passport‖ booklet with value added offerings. New in 2011, Downtown Evanston staff worked with NU grad students to launch the Passport to Downtown Evanston App for the iPhone and android. This electronic form of communication allows businesses to update ―perks‖ and send push notifications to those consumers who have selected a business as a ―favorite.‖ To date over 2,200 people have downloaded the app with over 700 redemptions at 85 participating businesses. The Downtown Evanston website www.DowntownEvanston.org had 26,959 absolute unique visitors – an average of 2,247 per month - from September 1, 2010 – October 1, 2011. Compared to the June 1 – September 1, 2010 recording period, we saw an increase of almost 5,000 absolute unique visitors. The average number of absolute unique visitors per month jumped from 1,835 absolute unique visitors/month in the 2010 recording period to 2,247 absolute unique visitors per month in 2011. Our top 5 most popular page views consistently included the first-floor Business Directory, Real Estate Directory, Events Page, Dining Page, and Shopping Page. Top keyword search phrases for our site included: Downtown Evanston, Evanston restaurants, Evanston il restaurants, Evanston downtown, Evanston apartments; and seasonally: Evanston Thursday Dance and Center Stage Evanston. Our continued goal with the website is to greatly increase our number of unique visitors and become the go-to source for everything that's happening in downtown Evanston. Our target geographic reach is Evanston, the north side Chicago and North Shore consumers. Chicago’s North Shore Convention and Visitors Bureau (CVB) execute contracts with the Chicago Tribune and Time Out Chicago advertising on Downtown Evanston’s behalf. This allows Downtown Evanston to take advantage of their contract ad rates. Media purchases in real estate or retail trade publications and select print outlets are purchased when discounted pricing is available for individual ads. Radio ads are currently operating in a co-op capacity with expenses shared by participating downtown Evanston businesses. As part of our new brand ad campaign we will reexamine radio ads to determine whether to proceed with a co-op program or utilize the media for brand advertising. Downtown Evanston continues to examine advertising media based on the increase in consumers’ participation in electronic media. We utilize a combination of print and electronic media in outlets including: Evanston RoundTable, Evanston Now, Make it Better, Pioneer Press, Chicago Magazine, the Daily Northwestern, Time Out Chicago; Transportation media with CTA, Pace and Metra; and radio ads with WBEZ public radio (91.5 FM). Page 12 of 48 Page 587 of 716 2 Downtown Evanston organized six special events this year – The ―Girl Whirl Weekend,‖ the ―It’s Thursday! Let’s Dance!‖ series, Super Summer Sale, Center Stage - A Musical Block Party, Big Bite Night, and the Holiday Tree Lighting. The plan is to continue to study the effectiveness of these events and tweak as needed. Downtown Evanston continues to provide sponsorships to two major downtown events—Evanston's independent film festival, "The Talking Pictures Festival" and the Evanston Grand Prix of Cycling (band/stage sponsorship and publicity). In its 2nd year Downtown Evanston continued as a sponsor for BackStage Evanston, created by the Arts and Business Committee a subcommittee of the Evanston Arts Council. Downtown Evanston’s most visible marketing effort is the downtown directory, published annually. New this year the directory has been redesigned as a foldout map which makes it user friendly to locate businesses on the map. The directory includes a detailed location map and over 300 listings including business category, address, phone number and web site for each downtown ground floor business. A parking guide is a feature of the directory with complementing parking boards in the garages, directory racks are also placed in the parking garages. New this year, added listings of non-profit theatre venues in Evanston to encourage visitors to dine in downtown and attend local theatre as well as advertisements promoting Evanston Arts Buzz, Evanston Chamber of Commerce, Chicago’s North Shore Visitor information and Northwestern University theatre and sporting events. These directories are provided to major users, such as Northwestern University, the five downtown Evanston hotels, and the Chicago Office of Tourism. They are also available in downtown businesses, downtown parking garages as well as the downtown Evanston visitor information center located at 820 Davis Street, suite 151. These directories are also distributed by The Evanston Chamber of Commerce, the CVB, at local commuter transit and rail stations (including the Ogilvie Transportation Center in Chicago), and by request. We receive frequent requests from wedding parties, academic conferences and other organizations that hold events in downtown Evanston. With the Downtown Evanston office conveniently located on the ground level, we experience quite a bit of foot traffic. Month after month over 125 consumers/visitors to downtown Evanston walk through the doors of the Downtown Evanston office looking for information on local businesses and current events. This is another distribution channel for the directory and our main source of gift card sales. Downtown Evanston continues to manage a database which is used to update the directory information, business contact information, and the Downtown Evanston website. Updates are typically done weekly. Downtown Evanston’s website has a search function that allows visitors to locate and browse downtown businesses and their websites. The downtown directory is also available from the Downtown Evanston website in PDF format. In addition, updating email addresses for the downtown businesses is part of Downtown Evanston's ongoing database management. This information aids Downtown Evanston in communicating to the downtown business community through blast emails. Downtown Evanston has enjoyed great success with building the database for its e-newsletter program targeting consumers. While it has always been our mission to market to consumers, emphasis has been placed this year on the creation of a consumer database via collection of emails at events. Email collection boxes have been placed in businesses throughout the downtown encouraging consumers to register their address for the E-newsletter. To entice people, a monthly drawing awarding a prize donated from the local businesses is held. A key goal in the development of both the website and the consumer E-newletter is to create exciting and user-friendly content that drives consumer traffic, and offers visitors and residents timely Page 13 of 48 Page 588 of 716 3 and enticing information on events and all that the downtown has to offer. Last year we started with approximately 2,000 email addresses and have increased in the past year to over 4,000. We anticipate this increasing by 20% in the coming year as we continue the program. Downtown Evanston currently utilizes the social media outlets Facebook and Twitter to promote downtown Evanston. Downtown businesses are encouraged to send us their information on events, specials and accolades that we in turn post via social media and/or our consumer e-blast. We have created a YouTube account to increase our social media reach. Facebook Statistics Date Range June 1 – September 1, 2010 March 1 – October 1, 2011 Post Views N/A 579,909 Post Feedback 150 604 Monthly Active Users 199 5,458 Fans 1,762 2,628 Downtown Evanston conducts ongoing public relations activities to promote downtown to consumers and investors in print, radio and online. Using an extensive list of media contacts, Downtown Evanston regularly submits stories to local and regional publications. Some stories have resulted in national exposure. In addition, Downtown Evanston offers the same services to downtown businesses, new and existing. A few other programs of note: Partner programs. Downtown Evanston continues to support programs that bring people downtown. This includes the CVB’s VIP Program for visitors. Two partnerships continued this year, involving insertion of the downtown directory in a direct mail publication. Circulation of the Evanston Chamber Community Guide in September was 18,000 and circulation of the Daily Northwestern targeting incoming freshman (mailed to their homes in August, 2011) was 2,000. Super Summer Sale 2011 was a joint retail promotion by Downtown Evanston and the Chicago/Dempster Merchants Association. Downtown databases. The ground floor tenant database, used for the downtown directory, serves multiple functions for communications and marketing. To serve Downtown Evanston’s commercial property owner stakeholders, a database including information about all downtown commercial properties is under development. With the assistance of a UW Milwaukee intern this past summer we have implemented a photo library of all first floor retail/facades throughout the district. Downtown Evanston is targeting consumers that make up the downtown office worker population. Downtown Evanston staff set up at key locations, including Fountain Square and outside the Rotary International HQ lobby, featuring a ―Spin to Win‖ prize wheel/game designed to collect email addresses/business cards while awarding valuable prizes donated by local businesses. The goal is twofold: get those consumers shopping and dining in the downtown, and add to our database of consumers for our E-newsletter featuring events and deals. Samples of Downtown Evanston’s recent marketing programs are attached for your review to provide an overview of what’s been accomplished. We are working on refining downtown’s marketing message to reflect the brand identity, the gift card and the Passport to Downtown Page 14 of 48 Page 589 of 716 4 Evanston App in order to present a recognizable and impactful campaign. By promoting these items we will be able to measure increased spending in Downtown Evanston each month and year. The marketing goal is to diversify efforts to include a balance of print (where it is still viable), online media, transportation media (CTA and Metra) and to explore new media, such as increased radio and social media outlets. Business Development Per the implementation agreement with the City of Evanston, Economic Development has been a large focus of our work since the renewal of the SSA #4. With the addition of the new branding package to our program we have developed marketing materials that are used to assist with the recruitment of new businesses. Three major items include the addition of the commercial property listing to our website http://www.downtownevanston.org/doing-business- here/available-commercial-space. This listing can be viewed 24/7 by those looking to locate in Downtown Evanston. When our office receives a call from a potential tenant the first thing we do is refer them to our website pointing out the appropriate property owner/broker to contact. Next we keep a log of the date the initial call came in and continue to monitor to see if there has been any activity. We also refer those potential tenants to contact the Economic Development Division Manager to discuss the process of locating a business in Evanston. Downtown Evanston staff will also coordinate site visits with potential tenants if that is requested. Several site visits have occurred in the past few months and they have included City staff as well as the appropriate alderman. The second addition is if a property owner/broker wishes to list their available space on our website. They can fill out the form at this link and it will generate an email to Downtown Evanston staff to approve. http://www.downtownevanston.org/doing-business-here/available- commercial-space/commercial-property-submission/addnew. We have found that the real estate community finds this very effective. The third addition is if someone is looking to locate their business in downtown Evanston and wants additional information. They can fill out the form at this link http://www.downtownevanston.org/doing-business-here/available-commercial-space/real-estate- space-request and it will generate an email to Downtown Evanston staff to call them. This gives us an idea of what they are looking for before we call them back. Downtown Evanston staff continues to conduct daily visits to the first floor retail/restaurant community. This assists with keeping the inventory current and also if a tenant is looking to expand into a larger space. Staff utilizes Loopnet and Costar to track vacant space and also makes weekly calls to the broker community. Each year downtown Evanston organizes and books the booth for the upcoming International Council of Shopping Centers deal-making show in Chicago. The booth is under the name of City of Evanston/Downtown Evanston. City of Evanston Economic Development staff and Downtown Evanston staff coordinate a strategy of working the show. It is very beneficial for the real estate community to be able to visit both organizations in one visit. Attached is the downtown Evanston recruitment brochure as well as the most current available commercial retail/restaurant space listing that was handed out at ICSC this past month. The most current data can always be found on our website and please note not all property owners wish to have their property listed on our site. Page 15 of 48 Page 590 of 716 5 Business Retention is a big part of Economic Development and the Downtown Evanston Board redirected our part time staff person to conduct office retention visits and build our office inventory database. Since March of 2011 staff has increased our list of office tenants from 126 contacts to over 400. We have conducted over 40 one on one business visits. Some of the comments we have heard include: Loves Evanston, may be expanding business Parking, all meters should accept credit cards Would like more parking for bikes Wants something like a Pinstripes in the downtown, more kids and mens stores Really likes central location, no plans to move Here for 20 years, likes location and available transportation options. Likes rent, convenient parking, transportation, location for local clients Loves downtown Evanston, great local clients, easy commute Happy with business and building and the City of Evanston Downtown Evanston assists with the coordination of ribbon cuttings in the downtown district. Recently Mayor Tisdahl officiated the opening of Gigi Bottega at 612 Davis Street, and Adeline’s Room at 602 Davis Street. We also celebrated the re-opening of the Whole Foods Parking lot that has been under construction for the past two months. Listed below is the open and closed report since March 2011. It is the goal of staff moving into the next year to accurately track the number of new full time and part time jobs created with these new businesses. Page 16 of 48 Page 591 of 716 6 Downtown Evanston Arts Initiative As one of the five overarching goals identified by the goal setting in March 2010; Promote the performing and visual arts in Downtown Evanston. The Downtown Evanston staff worked with those that represent the property ownership of the now vacant Varsity Theatre on Sherman Avenue to apply for a grant from the City of Evanston to conduct a study to look at the feasibility of this property as a performing arts space in downtown Evanston. The final report can be viewed at http://www.downtownevanston.org/images/stories/evmark/pdf/Biz_Resources/IL_Evanston_- _Evaluation_of_the_Varsity_Theatres_potential_use_as_a_performing_arts_center_- _final_report.pdf With the release of this report, Downtown Evanston has been contacted by numerous arts organizations to look at potential spaces to locate in the downtown district. Downtown Evanston staff continues to work with City staff on this initiative and will be involved in the next phase of the NEA grant for the upcoming year. In the meantime, Downtown Evanston staff continues to work on new arts initiatives for the downtown district such as Center Stage, a musical block party, Back Stage Evanston, and Art Under Glass. We have enhanced our partnership with local Evanston based theatre groups by cross promoting theatre with Downtown Dining. All non- profit theatre groups are able to submit their performance schedules onto the www.downtownevanston.org web calendar and are included in blast emails to consumers. We are excited to announce a new local Evanston based theatre group, DreamLogic which will be performing in the rotunda next to the 1603 Orrington building (Chase Bank). To view their schedule and purchase tickets visit http://dreamlogictheatreworks.blogspot.com/ Page 17 of 48 Page 592 of 716 New Downtown Evanston Business Directory Design Fold out map with added features! EXHIBIT A Page 18 of 48 Page 593 of 716 Partnership with Talking Pictures Film Festival Downtown Evanston sponsored ads For Farmers Market and Fountain Square Arts Festival this summer. App Window Decals Page 19 of 48 Page 594 of 716 Downtown Evanston continues the Holiday Décor program. Current inventory includes 105 snowflakes &166 wreaths & LED Lights for the tree. Installation takes place in November each year. Tree Lighting this year Tuesday, Nov. 22, 2012 Fountain Square 5:30pm Holiday Ad Campaign to include PARK FREE in the garages After 5pm on the weekdays and Saturday & Sunday All Day From November 25 to January 1st. Page 20 of 48 Page 595 of 716 Ribbon Cuttings Gigi Bottega 612 Davis Street Adeline’s Room 602 Davis Street Online Banner advertising for downtown events that link to www.downtownevanston.org Combined events advertising in Make It Better Magazine Big Bite Night another great success with over 1800 NU students sampling 32 Restaurants! Page 21 of 48 Page 596 of 716 Page 22 of 48 Page 597 of 716 CMS Expo returns to the Hilton Orrington for year 4! Evanston Partners; the City of Evanston, Evanston Chamber of Commerce, Downtown Evanston, Technology Innovation Center and Chicago’s North Shore CVB continue to host the opening night reception and provide marketing materials. Downtown Evanston continues To work with the 5 downtown Hotels providing marketing Materials and tour support for downtown conferences. These Services are also provided to Northwestern University, Reunions, weddings and other Events. Page 23 of 48 Page 598 of 716 Page 24 of 48 Page 599 of 716 Google Analytics report beginning with launch of new website Reporting dates: March 1 – October 1, 2011 Absolutely Unique Visits Average page views Visits Page Views Time on Site Bounce Rate % New Visitors March 3,455 2,792 15,374 4.45 3:27 36.24% 74.07% April 3,988 3,298 15,692 3.93 2:58 43.53% 74.97% May 3,852 3,209 17,585 4.57 3:29 39.28% 75.29% June 4,804 3,941 22,248 4.63 3:31 39.74% 75.58% July 7,065 5,729 27,979 3.96 2:53 42.62% 74.11% August 5,556 4,472 22,482 4.05 2:52 42.39% 71.15% September 6,155 5,069 22,935 3.73 2:38 45.51% 82.10% Visits: represents the number of individual sessions initiated by all the visitors to your site. If a user is inactive on your site for 30 minutes or more, any future activity will be attributed to a new session. Users that leave your site and return within 30 minutes will be counted as part of the original session. Absolutely unique visits: Counts visitors only once in the selected date range Page Views: the total number of pages viewed on your site and is a general measure of how much your site is used. It is more useful as a basic indicator of the traffic load on your site and server than as a marketing measure. Average Page Views: Average page views is one way of measuring visit quality. A high Average Page views number suggests that visitors interact extensively with your site. A high Average Page views results from one or both of: 1. Appropriately targeted traffic (i.e. visitors who are interested in what your site offers 2. High quality content effectively presented on the site. Time on Site: Time on site is one way of measuring visit quality. If visitors spend a long time visiting your site, they may be interacting extensively with it. However, Time on site can be misleading because visitors often leave browser windows open when they are not actually viewing or using your site. Bounce Rate: Bounce rate is the percentage of single-page visits (i.e. visits in which the person left your site from the entrance page). Bounce rate is a measure of visit quality and a high bounce rate generally indicates that site entrance (landing) pages aren't relevant to your visitors. You can minimize Bounce Rates by tailoring landing pages to each keyword and ad that you run. Landing pages should provide the information and services that were promised in the ad copy. New vs. Returning Visitors: A high number of new visitors suggests that you are successful at driving traffic to your site while a high number of return visitors suggests that the site content is engaging enough to keep visitors coming back. You can see how frequently visitors return and how many times they return in ‘Recency’ report and the ‘Loyalty report’, both under ‘New vs. Returning’ in the Visitors section. Page 25 of 48 Page 600 of 716 Overview for Period March 1 - October 1, 2011 Traffic Source Breakdown: 14.46% (5,043 Visitors) - Direct Traffic 31.86% (11,110 Visitors) - Referring Sites 53.68% (18,722 Visitors) - Search Engines Top Traffic Sources Visits google / organic 17,211 cityofevanston.org / referral 6,421 (direct) / (none) 5,043 facebook.com / referral 1,150 evanstonnow.com / referral 571 bing / organic 533 yahoo / organic 485 search / organic 207 aol / organic 198 meeting2011.geopd.org / referral 144 Keywords downtown evanston evanston restaurants evanston il restaurants restaurants in evanston restaurants in evanston il evanston downtown evanston apartments downtown evanston restaurants restaurants evanston il apartments in evanston Page 26 of 48 Page 601 of 716 Overview for Period March 1 - October 1, 2011 Top Content Pages downtownevanston.org/ /visiting-evanston/dining/restaurants/19-restaurants /visiting-evanston/dining/restaurants/19-restaurants/page-15 /visiting-evanston/dining/4-dining /visiting-evanston/dining/restaurants/19-restaurants/page-2 /visiting-evanston/dining/restaurants/19-restaurants/page-25 /visiting-evanston/shopping/3-shopping /visiting-evanston/shopping/apparel-shoes/8-apparel-shoes /visiting-evanston/dining/restaurants/19-restaurants/page-3 /living-here/apartments-rentals *Since inception (November 14, 2010) of Downtown Evanston Gift Card Program 1,247 cards sold for a total of $50,276. To date over $29,000 has been redeemed back into the downtown district. Top Landing Pages Entrances downtownevanston.org/ 12,249 /visiting-evanston/dining/restaurants/19-restaurants 2,796 /dining/37-dining 1,661 /living-here/apartments-rentals 1,560 /visiting-evanston/dining/4-dining 1,558 /visiting-evanston/its-thursday-lets-dance 1,448 /119-whats-on-sale-or-special-today 1,034 /visiting-evanston/annual-events/center-stage-downtown-block-party 1,027 /visiting-evanston/girl-whirl-weekend-getaway 995 /visiting-evanston/shopping/3-shopping 771 Passport to Downtown Evanston App Downloads 2,288 Redemptions 714 Favorites 1,220 Businesses 85 Gift Card Statistics March 1 – October 1, 2011 Total Transactions 863 Total cards redeemed at businesses $14,765.15 Total cards sold $17,156 (604 cards) Page 27 of 48 Page 602 of 716 © SweetPerk 2011 1 A growing portfolio of effective marketing tools Perk Punch Directory Events Page 28 of 48 Page 603 of 716 © SweetPerk 2011 2 A growing portfolio of effective marketing tools Local Brand Page 29 of 48 Page 604 of 716 © SweetPerk 2011 Create Find & Redeem Platform is simple and easy to use Track # of redemptions # of loyal customers # of referrals & FB posts $$ spent in community ROI on marketing Page 30 of 48 Page 605 of 716 © SweetPerk 2011 4 Hyperlocal Your Brand Community-run Dynamic $ reasonable How are we Different? Page 31 of 48 Page 606 of 716 about us Downtown Evanston (formerly Evmark), created in 1987, provides marketing and management services to the downtown Evanston, Illinois district and is a 501(c)(6) non-profit corporation. The district that Downtown Evanston is responsible for is the Special Service Area (SSA4), Illinois’ equivalent of a Business Improvement District (BID). Established in 1987, Downtown Evanston is governed by a Board of Directors and works in partnership with the city of Evanston. Physical maintenance is a key responsibility, including supervision of sidewalk cleaning, trash collection, litter removal, landscaping maintenance and seasonal plantings. During the holiday season, Downtown Evanston provides festive decorations on downtown streetlights. The Downtown Evanston staff regularly works with City officials, commission members and citizen groups regarding strategic issues affecting the area. Examples include updating the downtown master plan, streetscape updates and economic development. In addition, Downtown Evanston coordinates and markets annual events; “It’s Thursday, Let’s Dance”, a six-week, free, summer dance series; the Super Summer Sidewalk Sale; the Holiday Tree Lighting; the North Pole with Santa. In partnership with Northwestern University, Downtown Evanston has created the popular “Big Bite Night” where 2,000 NU students are treated to free samples from downtown restaurants. Downtown Evanston also sponsors several signature events including the Fountain Square Arts Festival, NorthShore Grand Prix of Cycling and the Talking Pictures Film Festival. Launched in 2010, the Gift Card Program will help keep funds within the district, increase revenue, enhance promotional opportunities and encourage return visits for retail, restaurants and service businesses. Our Passport to Downtown Evanston App (available for iphones and Androids) offers discounts and specials to a growing list of over 80 participating businesses. Since its creation, Downtown Evanston has worked closely with the City of Evanston, downtown property owners, local real estate professionals and other stakeholders to ensure a healthy mix of retail uses. To recruit and retain over 300 ground floor businesses and the many office tenants in downtown’s successful mix, current vacancies are available at www.downtownevanston.org. notable quotes “Evanston,richindiversity,is indeedthejeweloftheNorth Shoremuchtothedelightofour visitorsandresidentswithits busyandinvitingcitysidewalks fullofexcitingshops,cafes, restaurantsandaworldclass artscommunity;anyonewould behappytocallEvanstonhome.” Elizabeth Tisdahl Mayor of Evanston “Fromtheclassicandtraditionalto theartisticandunique,Evanston isadynamiccommunitythattruly hassomethingforeverytaste andstageoflife.TheDowntown areaisburstingwithactivity, opportunityandawholelotof retailtherapy!” Eve A. Lederhouse Executive Director Evanston Chamber of Commerce Carolyn Dellutri, CTP, CMSM Executive Director of Downtown Evanston 820 Davis St. Suite 151 Evanston, IL 60201 Phone: 847-570-4724 Fax: 847-570-4738 www.downtownevanston.org cdellutri@downtownevanston.org Urban sophistication meets suburban relaxation DOWNTOWNEVANSTON.ORG getting here ■ By CAr The red highlighted streets show the easiest routes from north, south and west. ■ By M ETrA The Union Pacific North Line makes stops at the Davis Street station in Downtown Evanston. ■ By CTA ELEvATED TrAIN (THE “L”) The Purple line stops at the Davis Street Station. The CTA elevated trains can also be accessed by the Skokie Swift (yellow line). evanston_business_recruitment_oct11.indd 4-1 10/3/11 2:46 PM Page 32 of 48 Page 607 of 716 evanston is a great place to locate your business! A solid infrastructure, including an exceptional public transportation system, a diverse community, and a commitment to economic development are just some of many reasons why businesses continue to succeed in Evanston. Bordering Chicago on the shores of Lake Michigan, the city of Evanston is a vibrant community and home to historic mansions, tree-lined bicycle paths, beautiful parks, world-renowned Northwestern University, rotary International World Headquarters and the Technology Innovation Center. Evanston is the first city north of Chicago, with the downtown reflecting all of its best attributes: social and economic diversity, unique urban amenities and location just steps from the lakefront. Downtown Evanston is the commercial center for Chicago’s North Shore, with one-of-a-kind shops, diverse entertainment, incredible restaurants, offices and condominiums. The area has experienced unprecedented development and redevelopment within the last decade. New developments have included residential and retail components, resulting in the construction of nearly 1,200 new condominium units since 2000. In addition, the downtown remains an office center, employing over 10,000 people. Businesses are provided support by Downtown Evanston, which manages and markets the downtown district of Evanston. In addition, the Evanston Chamber of Commerce provides leadership and services for its more than 700 members who represent the thriving economy of Evanston. Evanston is easily accessible by both Chicago’s elevated train system and the commuter rail system (Metra) and offers convenient parking throughout the district. Evanston is also just 30 minutes from O’Hare International Airport. To lean more about the exciting opportunities in Downtown Evanston contact: Demographics evanston Facts ■ Borders Chicago on North ■ Population 72,106 ■ 13,968 people within .5 miles of city center ■ Average HH income $108,883 ■ Total retail Expenditure $891,385,497 ■ Dining Capital of the North Shore with 90 downtown restaurants ■ Home to Northwestern University, purchasing more than $13.5 million of goods and services per year ■ Over 10,000 downtown employees ■ Named best small city in Illinois for a start up business by BusinessWeek, April 2009 transportation Located just north of Chicago on the shores of Lake Michigan, Evanston offers convenient access to and from Chicago and O’Hare International Airport. INTEr STATES ■ I-94 accessible AvE rAGE DAILy TrAFFIC COU NT (ADT) 2010 DOWNTOWN EvANSTON INTEr SECTIONS (ADT)* ■ Emerson Street and Maple Avenue 12,800 ■ Sheridan road and Davis Street 22,500 ■ Church Street and Chicago Avenue 13,400 ■ Chicago Avenue and Clark Street 8,300 ■ ridge Avenue and Emerson Street 12,000 DISTANCE TO AI rPOrT ■ O’Hare International Airport, Chicago, IL: 19 miles ■ Midway Airport, Chicago, IL: 30 miles PUBLIC TrANSPOrTATION ■ rail ■ Metra Union Pacific North Line stops at Davis St. ■ Chicago Transit Authority (CTA) rapid transit “L” stops at Davis St. ■ Bus–CTA and Pace suburban buses serve the downtown * Average Daily Traffic (ADT) identified represents highest measurement on local segment of roadway. * Sources: Illinois Department of Transportation, City of Evanston. Education Northwestern University ■ 8,481 undergraduate and 6,408 graduate, special or non-degree students enrolled in 2009 ■ 4,964 faculty and staff members Medical Facilities ■ Evanston Hospital ■ St. Francis Hospital ■ Numerous local medical and dental offices Parks & Recreation ■ 80 parks and 4 community centers ■ 5 public beaches ■ 18-hole golf course ■ Lakefront offers swimming, sailing, kayaking, picnicking, cycling, etc. Parking ■ 3 City lots are available with 5 additional lots within the downtown ■ Free 1-hour or 4-hours with a movie, free on Sundays Deck Location Spaces ■ Sherman Ave. 1,550 ■ Maple Ave. 1,400 ■ Church St. 600 On-Street Parking Spaces ■ Diagonal 300 ■ Parallel 1700 Culture & Entertainment Evanston boasts one of the largest and most diverse arts communities in the state in addition to over 80 restaurants in the downtown area. Among the multitude of galleries, museums, organizations and live theaters: ■ 18 screen Century Theatre ■ Giordano Dance Company ■ Piven Theater ■ Light Opera Works ■ Next Theater ■ SPACE ■ Multiple Northwestern University art, theater, performance, musicquality oF liFeDowntown Evanston, Illinois Vi C inity OF D O wnt O wn E V an S t O n 0.5 Miles 1 Miles 3 Miles 5 Minutes 10 Minutes 15 Minutes City of Evanston Basic Variables 2010 Population 13,968 29,964 168,688 31,066 89,627 214,132 72,106 Households 5,570 10,853 64,456 11,610 34,479 81,750 28,396 Average Household Size 1.68 2.11 2.44 2.06 2.36 2.47 2.26 Population Density 17,784.15 9,537.84 5,966.12 11,518.95 8,972.18 9,272.45 9,193.89 Total Population Median Age 27.40 29.79 35.74 30.07 34.46 36.08 34.34 2010 Educational attainment (Population 25+) % Associate Degree 3.67% 3.94% 5.13% 3.80% 4.65% 5.25% 4.31% % Bachelor’s Degree 33.35% 30.68% 27.46% 31.25% 28.79% 26.83% 29.86% % College, No Diploma 11.61% 12.55% 14.41% 12.41% 13.62% 14.86% 13.27% % Graduate or Professional School Degree 37.87% 35.40% 26.96% 36.01% 31.56% 25.08% 33.85% 2010 Household income Average Household Income $87,612 $97,711 $99,707 $97,370 $108,337 $95,803 $108,883 Median Household Income $54,010 $60,016 $62,499 $60,613 $69,817 $59,793 $72,974 2010 Household income with incomes $75,000+ $75,000 to $99,999 653 1,257 7,161 1,366 4,007 9,237 3,408 $100,000 to $124,999 480 984 5,777 1,025 3,260 7,054 2,845 $125,000 to $149,999 330 726 4,437 851 2,652 5,175 2,211 $150,000 to $199,999 372 757 4,864 792 2,912 5,740 2,476 $200,000 to $249,999 139 301 1,879 315 1,148 2,180 996 $250,000 Plus 265 669 3,911 699 2,424 4,629 1,986 2010 Length of Residence % In Current residence 5+ years 18.91% 24.37% 31.74%24.18% 31.14% 31.62% 30.85% 2010 Business Summary Total Employees 18,849 26,610 71,496 27,128 49,455 93,128 45,145 Total Establishments 1,364 2,108 6,868 2,168 4,342 8,679 3,820 2011 CONSUME r ExPENDITU rE SUMMAry total Retail Expenditure DOWNTOWN EvANSTON 2010 national retailers in Downtown evanston Vi C inity OF D O wnt O wn E V an S tO n .05 Miles 1 Mile 3 Miles 5 Minutes 10 Minutes 15 Minutes City of Evanston $150,378,224 $314,396,066 $1,896,104,797 $335,789,523 $1,078,910,316 $2,337,986,761 $891,385,497 Demographic data ©2010 by Experian/Applied Geographic Solutions. ©2011. DemongraphicsNow is brought to you by Alteryx, Inc. Carolyn Dellutri Executive Director of Downtown Evanston www.downtownevanston.org 847-570-4724 cdellutri@downtownevanston.org Economic Development Division Manager www.cityofevanston.org 847-866-2928 evanston_business_recruitment_oct11.indd 2-3 10/3/11 2:46 PM Page 33 of 48 Page 608 of 716 available retail space as of october 2011 Downtown Evanston, Illinois The above spaces are available with the Downtown Evanston SSA4 (listed alphabetically). Contact Carolyn Dellutri, Executive Director of Downtown Evanston at 847-570-4724, cdellutri@downtownevanston.org Efforts were made to compile the most recent information and was current at the time of printing. For the most current information please call Carolyn Dellutri at 847-570-4724. 10/11 1605 Benson Ave.Retail 1,799 Joe Parrott 847-572-1450 CB Richard Ellis cbre.com 1607 Benson Ave.Retail 1,587 Joe Parrott 847-572-1450 CB Richard Ellis cbre.com 1609 Benson Ave.Retail 1,111 Joe Parrott 847-572-1450 CB Richard Ellis cbre.com 1615 Benson Ave.Retail 1,829 Joe Parrott 847-572-1450 CB Richard Ellis cbre.com 1707 Benson Ave.Retail 3,490 Alan Goldberg 847-982-3211 Hallmark & Johnson hallmark-johnson.com 1607 Chicago Ave. Mixed Use 975 Margaret Gergen 847-864-6400 North Shore Hotel northshorehotel.com 708 Church St.Retail 930 James R. Nash 847-328-3330 Farnsworth-Hill Inc. farnsworth-hill.com 812 Church St.Retail 4,300 Joe Parrott 847-572-1450 CB Richard Ellis cbre.com 1012 -1014 Church St. Retail 20,000 Edie Kessler 312-881-7054 Transwestern transwestern.net 724 Clark St.Retail 2,000 James R. Nash 847-328-3330 Farnsworth Hill Inc. farnsworth-hill.com 824 Clark St.Retail 1,116 Steve Schwartz 312-275-3136 Baum Realty Group baumrealty.com 605 Davis St.Proposed Development 1,800 - 5,400 Ed Schwartz 847-570-9700 Fara Commercial Brokerage farapm.com 614 Davis St.Sale 17,430 Scott Maesel 312-676-1860 Sperry Van Ness svn.com 812 Davis St.Retail 1,540 Ali Nizar 847-372-8113 1018 Davis St.Retail 1,800 Joe Carollo 847-570-9700 Fara Commercial Brokerage farapm.com 1022 Davis St.Retail 1,400 Joe Carollo 847-570-9700 Fara Commercial Brokerage farapm.com 1100 Davis St.Retail call for info Kearby Kaiser 312-731-9000 BJB Evanston 1459 -1463 Elmwood Ave.Mixed Use 3,800 Randall Cohn 847-256-9913 Ventura Realty, Ltd. 1700 Maple Ave.Retail 23,000 divisible Liz Krebs 630-954-7300 Mid-America midamericagrp.com 1800 Maple Ave.Retail 2,080 Nancy Radzevich 847-448-8013 City of Evanston cityofevanston.org 1615 Oak St.Mixed Use 8,400 plus lot with parking Ross Goldstein 847-982-3204 Hallmark & Johnson hallmark-johnson.com 1603 Orrington Ave.Retail 5,575 Kim McGuire 312-935-1974 CB Richard Ellis cbre.com 1620 Orrington Ave.Retail 2,200 Steve Sellberg 847-866-1966 Robinson Rentals robinsonrental.com 1629 Orrington Ave.Retail 15,678 Divisible Kim McGuire 312-935-1974 CB Richard Ellis cbre.com 1638 Orrington Ave.Retail 930 James R. Nash . 847-328-3330 Farnsworth-Hill Inc. farnsworth-hill.com 1640 Orrington Ave.Retail 930 James R. Nash 847-328-3330 Farnsworth-Hill Inc. farnsworth-hill.com 1642 Orrington Ave.Retail 930 James R. Nash 847-328-3330 Farnworth-Hill Inc. farnsworth-hill.com 1710 Orrington Ave. Restaurant 8,046 Kim McGuire 312-935-1974 CB Richard Ellis cbre.com 1508 Sherman Ave.Retail 5,300 William Melody 847-848-2024 Wesley Realty Group wesleyrealty.com 1515 Sherman Ave.Retail 900 Ted Mavrakis 847-657-1010 Mavrakis Properties 1601 Sherman Ave.Retail 5,800 Ted Mavrakis 847-657-1010 Mavrakis Properties 1612 Sherman Ave.Retail 10,411 Joe Parrot 847-572-1450 CB Richard Ellis cbre.com 1613 Sherman Ave.Retail 573 Steve Sellberg 847-866-1966 Robinson Rentals robinsonrental.com 1620 Sherman Ave.Retail 3,350 Joe Parrott 847-572-1450 CB Richard Ellis cbre.com 1702 Sherman Ave. Mixed Use 10,400 Alan Goldberg 847-982-3211 Hallmark & Johnson hallmark-johnson.com 1734 Sherman Ave.Retail 3,000 Joy Nazarian 847-475-5500 Joy Nazarian Address Property Type Total SF Available Contact Name Phone Number Company Website Page 34 of 48 Page 609 of 716 LAKE ST DAVIS ST OAK AVEGROVE ST CHU R C H S T EMERSON ST CHICAGO AVEELGI N R D BENSON AVESHERMAN AVEUNIVERSITY PL MAPLE AVEHINMAN AVEELMWOOD AVERIDGE AVEORRINGTON AVECLAR K S TEAST RA I LROAD AVEOAK AVERIDGE AVEUNIVERSITY PL MAPLE AVESHERMAN AVESHERMAN AVECLARK ST CLARK ST Special Service Area No. 4 0 500 1,000 1,500 Feet Geographic Information System Division Special Service Area No. 4 Tax Parcel Railroad Building ² 1:4,800 1 inch equals 400 feet This map is provided as-is without warranties of any kind. Visit www.cityofevanston.org/mapdisclaimers.html for more information. 11/1/2007 - SSA4.mxd Evanston Resolution 37-R-07 (Adopted August 8th, 2007) Special Service Area No. 4 evanston resolution 37-r-07 (adopted august 8th, 2007) Page 35 of 48 Page 610 of 716 Page 36 of 48 Page 611 of 716 Page 37 of 48 Page 612 of 716 Page 38 of 48 Page 613 of 716 Page 39 of 48 Page 614 of 716 Page 40 of 48 Page 615 of 716 Page 41 of 48 Page 616 of 716 Page 42 of 48 Page 617 of 716 Page 43 of 48 Page 618 of 716 Page 44 of 48 Page 619 of 716 Page 45 of 48 Page 620 of 716 Exhibit C FUNDING AGREEMENT BETWEEN EVMARK dba DOWNTOWN EVANSTON AND THE CITY OF EVANSTON LANDSCAPING AND MAINTENANCE SERVICES - CENTRAL BUSINESS DISTRICT This Agreement for the provision of landscape maintenance services necessary to the City of Evanston in the central business district, made this day of January, 2012, by and between and City of Evanston (City), located at 2100 Ridge Avenue, Evanston, Illinois 60201 and EVMARK dba Downtown Evanston, located at 820 Davis Street, Suite 151, Evanston, IL 60201 (Corporation). The City of Evanston (City) and EVMARK dba Downtown Evanston, an Illinois not-for-profit corporation (Corporation), agree as set forth in this Funding Agreement for landscaping and maintenance within Special Service Area #4, the downtown rail stations and the Farmers Market. The initial term of this Agreement shall be for a 12-month period effective January 1, 2012 thru December 31, 2012. Thereafter, this Agreement may be renewed annually by written agreement of the City and the Corporation for additional terms of not more than one year each. Corporation shall perform the Services described in the attached Exhibit A and shall perform the Services in a good and workmanlike manner. All Services performed and documentation (regardless of format) provided by Corporation shall be in accordance with the highest professional standards, free from errors or omissions, ambiguities, coordination problems, and other defects in the documentation. Corporation shall take into account any and all applicable plans and/or specifications furnished by City or by others at City’s direction or request, to Corporation during the term of this Agreement. Corporation shall cause its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform their respective duties in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of the tenants and occupants of the City. Corporation shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If so requested by the City, Corporation shall promptly replace any employee or agent performing the Services if, in the opinion of the City, such performance is unsatisfactory. Corporation will not discriminate, directly or indirectly, on the grounds of race, color, religion, sex, age or national origin in its employment practices under this Agreement. The Corporation agrees to comply with all provisions of the City of Evanston’s Fair Employment Practices Ordinance. The Corporation further agrees that it will make a good faith effort to assure that qualified minority business enterprises are solicited to assist in the provision of the landscape maintenance services listed below. City shall pay Corporation a total of $115, 633 for the provisions listed in the attachment; $28,908.25 will be paid upon the signing of this Agreement in January, 2012. The remaining balance will be paid in the three equal installments of $28,908.25 each on May 1, August 1, and November 1. Corporation will invoice the City one month prior to the due date. Corporation shall indemnify, protect, and save harmless the City of Evanston, its agents, officials and employees against all injuries, deaths, loss damages, claims, patents, suits, judgments, costs, and expense s which may in any way accrue against the City in consequence of the granting of this Agreement or which may in any way result therefrom, whether or not it shall be alleged or determined that the act was caused through the negligent act or omission of the Corporation or its employees, and Corporation shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith: and, if any judgments shall be rendered against the City in any such act, Corporation shall, at its own expense satisfy and discharge same. Page 46 of 48 Page 621 of 716 Corporation shall at all times during the Term, and any extension or continuation of this Agreement, at its sole cost and expense, obtain and maintain the following insurance which shall name City of Evanston as additional insured. Insurance required under this Article shall be with companies rated A+15 or better in Bests’s Insurance Guide. Corporation shall deliver to City, prior to commencement of any Services hereunder, copies of policies of such insurance or certificates evidencing the existence of amounts of same with loss payable clauses satisfactory to City. No policy shall be cancelable or subject to reduction of coverage except after thirty (30) days prior written notice to City. Corporation shall furnish two (2) copies of certificates, with the City named as an additional insured, showing the following minimum coverage with an insurance company acceptable to the City. Insurance must be on an occurrence basis and define a per location aggregate. The City’s Director of Safety and Risk Management must approve deductible limits, if any. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE Thirty day notice of cancellation required on all certificates Commercial General Liability including Bodily Injury and Consequent Death Per person, each occurrence $1,000,000 Property Damage Aggregate, each occurrence $1,000,000 Professional Liability Comprehensive Form Premises-Operations Products/Completed Operations Contractual Insurance with an endorsement on the face of the certificate that it includes the “indemnity” paragraphs of the specifications Broad Dorm Property Damage-construction projects only Independent Consultants Personal Injury Automobile Liability; owned, non-owned or rented $1,000,000 Workmen’s compensation and occupational diseases As required by applicable laws Employers Liability $500,000 In the event of accidents, injuries, or unusual events, whether or not any injury occurred, Corporation shall promptly furnish the City with (1) copy of all reports of such incidents within twenty-four (24) hours weekdays (Monday through Thursday) and up to seventy two (72) hours weekends (Friday and Saturday), after the accident or as soon thereafter as such reports are available. City may, with cause and upon fifteen (15) business days written notice, terminate this Agreement, provided that the City has given written notice to EVMARK dba Downtown Evanston stating said cause for considering termination, and given them 15 business days to cure the problems. The following services described in Exhibit A shall be performed by either Corporation or its designated representative in the central business district. Page 47 of 48 Page 622 of 716 This Agreement constitutes the entire agreement between the parties and supersedes all previous written or oral agreements, if any, relative to the subject matter hereof. This Agreement specifies those services above and beyond those listed in the Implementation Agreement for Evanston Special Service Area #4. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month, and year first above written. CORPORATION: CITY: EVMARK CITY OF EVANSTON 820 Davis Street, Suite 151 2100 Ridge Avenue Evanston, Illinois 60201 Evanston, Illinois 60201 By: By: Carolyn L. Dellutri Wally Bobkiewicz Executive Director City Manager Attest: Attest: Page 48 of 48 Page 623 of 716 For City Council meeting of November 14, 2011 Item O5 Business of the City by Motion: Expansion & Relocation of Corrado Cutlery For Action To: Honorable Mayor and Members of the City Council From: Steve Griffin, Director Community and Economic Development Nancy Radzevich, Economic Development Division Manager Paul Zalmezak, Economic Development Coordinator Subject: Request for Financial Assistance for the relocation and expansion of Evanston-based Corrado Cutlery to 716 Main Street Date: November 14, 2011 Recommendation The Economic Development Committee and Staff recommend approval of a $31,500 loan, evenly split between forgivable debt and interest-free debt, to Corrado Cutlery, LLC for its planned relocation and expansion to 716 Main Street. The Economic Development Committee and staff also recommends that the City Council authorize the City Manager to enter into an agreement with Corrado Cutlery for funding based on the conditions included in the October 26, 2011 Staff Memorandum to the Economic Development Committee, with one modification, included in the Discussion section below. Funding Source Staff proposes funding for this item come from the Economic Development Fund’s Business Attraction and Expansion Account (Account 5300.62660). The FY2011 budget allocated $500,000 to this account for business attraction and expansion activities. To date, $489,327.59 has been spent from this account, of which $448,916.09 is associated with the 623-627 Howard Street purchase. Funds from the Howard Ridge TIF will be used to reimburse the Economic Development Fund for the Howard Street acquisition. Background Corrado Cutlery (www.corradocutlery.com) was founded in 1905 in downtown Chicago and remained there until 2002. Jim Bilger, President and sole owner of Corrado Cutlery, LLC acquired a stake in the company in 1991 and has been sole owner since 2005. Mr. Bilger is an Evanston resident and currently operates Corrado Cutlery as an online business in Evanston from his office at 1522 Greenleaf. Corrado Cutlery’s product mix focuses on the best quality knives, scissors, manicuring implements, Swiss Army products, men’s shaving, shave creams, optical goods, and toiletries, and also offers knife and scissor sharpening services. Memorandum Page 624 of 716 Page 2 of 3 Mr. Bilger seeks to expand his existing business, within Evanston, by opening and operating a new retail storefront and an expanded internet sales operation at the new location at 716 Main Street. The 1,200-square-foot space will allow for a cutlery and gift storefront shop along with back office, warehouse, and shipping space for the online business. The space could allow for expanded sales floor space in the future if demand requires. Discussion The total costs associated with the Corrado Cutlery business plan is $250,000. Staff introduced Mr. Bilger to representatives at First Bank and Trust who worked with Mr. Bilger to secure a $150,000 SBA loan. Mr. Bilger came to the City seeking assistance in bridging the $100,000 financing gap. On October 26, 2011 the Economic Development Committee (EDC) voted unanimously to recommend $31,500 of funding assistance to Corrado Cutlery for a portion of the interior build out and façade expenses. These expenses exceed a typical retail build-out as Mr. Bilger is using high quality custom finishes and proposes high end product displays. Given the nature of the specialized products, the plans include high quality custom finishes and high end product displays requiring upgraded electrical service. In addition, the plan includes an enhanced, low-profile, translucent storefront glass security “veil” - an attractive alternative to typical storefront security gates, which allows night time views into the store. The funding assistance is proposed to be structured in the form of loan that is split evenly between forgivable debt and interest free debt, subject to a number of conditions, as described in the October 21, 2011 Staff Memorandum to the Economic Development Committee. The repayment period of the loan is three years from date of project completion. Some of the conditions include, but are not limited to: • Creation of two new full-time positions, one part-time sales position and season sales positions, and a “best effort” to hire Evanston residents for those positions; • Best effort to buy local products and hire local businesses for the build out work; • Generate a minimum of $6,000 in sales tax revenue (city’s share), and • Recognition of City’s investment in marketing materials. Staff notes that at the Economic Development Committee meeting, Mr. Bilger acknowledged that his original commitment to hire three FTE positions in year one was based on his original funding request of $100,000. With the City’s commitment of $31,500, Mr. Bilger agreed to hire two FTE’s in the first year, and will work toward hiring a third as he gradually realizes the full potential of his business plan. Staff notes that this is the one condition, from the October 26, 2011 Staff Memorandum, that will be amended in the funding agreement. The entire loan to Corrado Cutlery would be payable by the City upon completion of the build-out and after Mr. Bilger has applied for and the City has issued a business license for the operation of an establishment at 716 Main Street. If Corrado Cutlery fails to Page 625 of 716 Page 3 of 3 meet any of the conditions, the forgivable portion of the loan would convert to an interest free loan, due in full, within three years of project completion. Legislative History: This matter was before the Economic Development Committee for consideration at its October 26, 2011 meeting. The Committee voted unanimously 8-0 to recommend to City Council that funding be provided to Corrado Cutlery. Attachments: Staff Report to EDC Dated, October 26, 2011 Corrado Cutlery’s Plan and attachments October 26, 2011 Page 626 of 716 To: Chair and Members of the Economic Development Committee From: Nancy Radzevich, Economic Development Manager Paul Zalmezak, Economic Development Planner Subject: Request for Financial Assistance for Corrado Cutlery at 716 Main Street Date: October 26, 2011 Recommendation Staff supports a recommendation to the City Council from the Economic Development Committee to provide a loan that is comprised of a portion of forgivable debt and interest-free debt in a total amount of up to $31,500 to Corrado Cutlery, LLC. The loan to Corrado Cutlery would be for expenses associated with the interior build-out and storefront improvements of a leased space located at 716 Main Street, in a portion of space previously occupied by Goods. Funding Source Economic Development Fund’s Business Attraction and Expansion Account (Account 5300.62660). The FY2011 budget allocated $500,000 to this account for business attraction and expansion activities. To date, $490,845.09 has been spent from this account, $448,916.09 of which is associated with the 623-627 Howard Street purchase. Funds from the Howard Ridge TIF will be used to reimburse the Economic Development Fund for this acquisition. Background Corrado Cutlery (www.corradocutlery.com) was founded in 1905 in downtown Chicago and remained there until 2002. A second location at Old Orchard closed in 2004 after 10 years. Jim Bilger, President and sole owner of Corrado Cutlery, LLC acquired a stake in the company in 1991 and has been sole owner since 2005. Mr. Bilger, an Evanston resident, currently operates the online Corrado Cutlery business from his office at 1522 Greenleaf. Corrado Cutlery seeks to open and operate both a retail storefront and to house an expanded internet sales operation in the space. The 1,200 sq ft storefront will allow for an appropriately sized cutlery and gift shop along with warehouse and shipping space for the online business as well as office space – and could allow for expanded sales floor space if demand requires. Memorandum Page 627 of 716 Corrado Cutlery will operate as a combination retail storefront and online business from a single location. Along with reopening the physical location, the company plans to expand its two internet stores to five, built around specific premier brands of cutlery and shaving products as summarized in the table below. Mr. Bilger is also investing in a professionally managed and sustained search engine optimization marketing campaign. The websites and Main Street storefront provides a total of six revenue streams from a single location. Corrado Cutlery’s product mix focuses on the best quality knives, scissors, manicuring implements, Swiss Army products, men’s shaving, shave creams, and toiletries. The company also sells optical goods, and wedding and groomsmen gifts. Corrado Cutlery also offers gift registry, knife and scissor sharpening, gift wrapping and global shipping. The physical storefront will feature all of the brands offered on the websites. Staff began conversation with Mr. Bilger in August 2011 as he began pursuing a “bricks and mortar” location in Evanston. The decision to open a retail storefront is partially driven by the leveling of pricing between physical locations and online, and the current lower rent levels. It is now more affordable to open a storefront and realize a profit from sales in a physical storefront for this product. Mr. Bilger is attracted to Main Street for the Corrado Cutlery store as it includes many established retail tenants and popular restaurants. Also, a number of the stores have a strong gift component adds to holiday traffic. The market for the Main Street store is Chicago area consumers who live work and/or shop in Evanston, on the north side of Chicago and the North Shore. The location is ideal for active young to middle aged professionals. Discussion The total costs associated with the Corrado Cutlery business plan is $250,000. Staff introduced Mr. Bilger to Randy Usen at First Bank and Trust who worked with Mr. Bilger to secure a $150,000 SBA loan. Mr. Bilger is seeking $100,000 from the City to assist with the balance of the project. The uses of funds are detailed in the table that follows: Website Products CorradoCutlery.com Flagship website selling fine cutlery and gifts ClubmanOnline.com Pinaud-Clubman aftershave products DovoOnline.com Dovo/Solingen scissors and manicure MerkurShave.com Merkur/Solingen line of shaving products SwissMadeKnives.com Victorinox Swiss Army knives Page 628 of 716 Corrado Cutlery Uses of Funds Staff is recommending offering $31,500 to assist with a portion of the build out expenses (identified in italics) summarized in the table below. Some of the costs associated with this build-out include custom, high-quality display cabinetry, enhanced storefront product display, improved electrical service upgrade for displays, a new hand- painted storefront sign, and an enhanced translucent storefront glass security “veil” typically used in hurricane prone regions (www.maestroshield.com). It is an attractive alternative to typical storefront security gates and allows night time views into the store. Corrado Cutlery Total Build Out Budget Use Amount Cabinets/millwork/glass $15,000 Electrical $10,000 Window/door security $5,500 Carpeting/entryway $2,000 Hand painted Storefront Sign $1,000 Paint $1,000 Total Build Out Budget $34,500 Total City Build Out Assistance $31,500 Staff supports funding assistance for the italicized portions of the build-out as these items represent expenses that exceed a typical retail build-out as Mr. Bilger is using high quality custom finishes and proposes high end product displays. The City’s proposed investment represents approximately twelve-percent of the total “start-up” investment for this business. By defraying a portion of the upfront costs, the City’s assistance will ease Mr. Bilger’s transition into the “second stage” and will help Use Amount Build Out (façade and interior) $34,000 Inventory $50,000 Equipment/POS $5,000 New Store, Online Marketing $58,000 Working Capital (including new hires) $82,000 Retire Current Debt $25,000 Total $254,000 Page 629 of 716 expedite allocation of resources to his core business needs (i.e. marketing and online programming). Public Benefits In addition to the City’s investment helping retain and expand an existing Evanston- based business, owned by an Evanston resident, the potential public benefits associated with the relocation and expansion of Corrado Cutlery include: • Sales Tax. Projected City share of sales tax revenue of $6,000 in year one based on estimated $300,000 in sales. • Job Creation. Corrado Cutlery estimates three FTE positions, including the retention of Mr. Bilger and the creation of a full time store manager position and a full time programmer/systems manager. In addition, Mr. Bilger estimates one part-time sales position and seasonal sales positions. • Re-occupancy of Currently Vacant Space. The space has been vacant since April of 2008, lease represents the occupancy of 1,200 square feet for three years, with two three-year renewal options. • Destination Business. Specialized business will attract additional foot traffic to the Main Street district, west of the CTA and Metra tracks. Structure of Financial Assistance Staff recommends that the assistance be structured in the form of loan that is comprised of a portion of forgivable debt and interest free debt from the Economic Development Fund. The entire loan to Corrado Cutlery (not to exceed $31,500) would be payable by the City upon completion of the build-out and after the City has issued a business license for the operation of an establishment at 716 Main Street. Staff is further recommending that the City consider some flexibility on the repayments terms, and consider that a portion of the debt be structured as forgivable loan if the applicant meets or exceeds all the public benefits outlined above. Staff is recommending approval of this loan to Corrado Cutlery, based on the following conditions: 1. The loan award for a portion of the build out expenses shall not exceed $31,500. 2. Corrado Cutlery includes an acknowledgement in store opening press releases that the space was made possible, in part, through financial assistance from the City of Evanston. 3. The loan shall be payable by the City to Corrado Cutlery upon completion of the work and after Corrado Cutlery has applied for and the City has issued a business license for the operation of this establishment at 716 Main Street. Page 630 of 716 4. The owner shall make every effort to hire qualified Evanston based firms for the build-out work and to make every effort to purchase materials for the build-out through Evanston-based businesses; 5. The loan agreement is drafted to allow Corrado Cutlery a three month “grace period,” upon receipt of loan to Corrado Cutlery, prior to the first monthly installment payment being due. 6. Monthly payments for the interest free portion of the loan will be calculated by amortizing 50 percent of the total loan amount across 60 months. 7. The loan be structured to allow for 50 percent of the balance of the total loan from the City to Corrado Cutlery to be ‘forgivable”, after three years, provided that Corrado Cutlery has met or exceeded the public benefits that they have proposed, as follows: • Corrado Cutlery has sustained a minimum of two full time positions (in addition to Mr. Bilger’s role as sole proprietor) throughout the duration of the loan. • Corrado Cutlery has sustained a minimum sales tax generation of $6,000 annually. 8. Corrado Cutlery shall make every effort to hire Evanston residents for the permanent full and part-time as well as the seasonal positions. 9. If Corrado Cutlery fails to satisfactorily meet or exceed proposed public benefits within three years of initial payment of the loan, the entire balance of the loan will be due to the City of Evanston at the end of the three year loan period. 10. In the event Corrado Cutlery ceases to operate at 716 Main Street during the term of this agreement, the City maintains the right to control the reuse of the custom cabinetry for a future tenant at 716 Main Street or another location within Evanston. If approved by City Council, Staff will work to draft an agreement with Corrado Cutlery that will address the aforementioned concerns and others as identified by the Economic Development Committee and City Council. Attachments: 1. Corrado Cutlery Business Plan Excerpt 2. 716 Main Street Lease Letter of Intent 3. 716 Main Street Flyer 4. Corrado Cutlery Floor Plans Page 631 of 716 This business plan is the property of Corrado Cutlery LLC and contains confidential, proprietary information. No copies may be made whatsoever of the contents herein nor any part thereof, nor should the contents be disclosed to any party not previously authorized, without the express consent of an authorized agent of Corrado Cutlery LLC. This copy must be returned upon request. Corrado Cutlery 716 Main St., Evanston / Internet Expansion James R. Bilger, President September, 2011 Page 632 of 716 2 Table of Contents Purpose of Plan ............................................................................................................................................. 4 Funds Required and Their Uses .................................................................................................................... 4 Reason for Storefront and Internet Expansion ............................................................................................. 5 The Company ................................................................................................................................................ 6 Historical Overview ................................................................................................................................... 6 Company Description ................................................................................................................................ 6 Future Analysis .......................................................................................................................................... 7 Market Analysis ............................................................................................................................................. 8 Total Market.............................................................................................................................................. 8 Target Market ........................................................................................................................................... 8 Neighboring Retailers ............................................................................................................................... 8 Demographics for Main St. Store .............................................................................................................. 8 Products and Services ................................................................................................................................... 9 Overview ................................................................................................................................................... 9 Products offered ....................................................................................................................................... 9 Services Offered ...................................................................................................................................... 10 The Competition ..................................................................................................................................... 10 Marketing Strategy ..................................................................................................................................... 11 Overall Strategy ....................................................................................................................................... 11 Online Marketing .................................................................................................................................... 11 “Brick and Mortar” Marketing ................................................................................................................ 12 Pricing Policy ........................................................................................................................................... 12 Management Plan ....................................................................................................................................... 13 Form of Business Organization ............................................................................................................... 13 Page 633 of 716 3 Responsibility of Key Management ........................................................................................................ 13 Staffing Plan ............................................................................................................................................ 13 Funds Required and Their Uses .................................................................................................................. 15 Funds Required (recap) ........................................................................................................................... 15 Requested Financing ............................................................................................................................... 15 Page 634 of 716 4 Purpose of Plan The purpose of the following business plan for Corrado Cutlery LLC is to secure financing with which to: • Lease space at 716 Main St., Evanston, IL for the purpose of opening a retail storefront for Corrado Cutlery in November 2011 and to house expanded internet sales operations. • Provide build out funds for the storefront portion of new space. • Provide funds with which to open three additional internet stores – expanding from current total of two online stores to total of five online stores by summer 2012. • Provide funds for initial store advertising and for a managed, sustained Pay‐Per‐Click online marketing campaign. • Finance opening inventory and new hires for new store and expanded online stores. • Fund initial operating expenses for new venture. • Refinance current debt into single financing package. Funds Required and Their Uses The total funds required for this business plan are $250,000 and their uses are summarized as follows: Use Amount Main St. build out $30,000 Inventory $50,000 Equipment / POS $ 5,000 New store and online marketing / PPC $58,000 Working capital (including new hires) $82,000 Retire current debt $25,000 Total $250,000 Page 635 of 716 5 Reason for Storefront and Internet Expansion Corrado Cutlery successfully operated specialty fine cutlery and gift stores in the Chicago area from 1905 until 2004 ‐ at which time the company closed its physical locations due to the restructuring taking place in the retail industry as well as in the overall U.S. economy. Since 2005, the company has been reemerging in the online market place – first on a part time basis selling men’s shaving and grooming products under the trade name Clubman Online and, starting in 2009, full time with two internet stores: Clubman Online and Corrado Cutlery. With the opening of Corrado Cutlery online the company reintroduced its full product lines of kitchen knives, scissors and manicure tools, hunting and pocket knives including Swiss Army products, shaving and grooming items and optical goods. As the “brick and mortar” world of physical retail has settled in recent years ‐ now coexisting with online retail ‐ it has been the intention of ownership to reestablish a physical presence when the proper location and business opportunity became available. By combining walk‐in retail traffic ‐ servicing Evanston, Chicago’s north side and the communities of Chicago’s North Shore – with an expansion of the company’s internet sales in one central location, economies of scale and efficiencies are achieved leading to sizable growth in sales and earnings. The proposed location in newly available space at 716 Main St. in Evanston (formerly a part of the venerable Goods of Evanston art shop) offers an excellent space to accommodate an appropriately sized cutlery and gift shop along with warehouse and shipping space for the online business as well as adequate office space. The 1200 square foot space will allow for expanded sales into the foreseeable future. Also, its location in the Main St. shopping district of Evanston situates the physical store perfectly between the north side of Chicago and the North Shore and is easily accessible by car (with both street and municipal parking available) and is within a short walking distance of both Metra and CTA public transportation. Historically, these markets have been an important part of Corrado Cutlery’s customer base. Along with the reopening of a physical location, the company plans to expand its current roster of two internet stores with an additional three stores for a total of five stores by the summer of 2012. Corrado Cutlery has had an online presence since 1995 and has operated online stores since 1999. In opening Clubman Online in 2005, the company created a “brand‐centric” web store built around the niche line of Pinaud‐Clubman men’s after shave and cologne. This strategy has proven very effective in both gaining optimal organic search engine positioning for the Clubman line and corresponding sales as a result. The three new web stores will deploy this same strategy around three popular, in demand cutlery brands – Dovo/Solingen scissors and manicure (DovoOnline.com), Merkur/Solingen shaving products (MerkurShave.com) and Victorinox Swiss Army knives (SwissMadeKnives.com). The company owns these domain names and arrangements are in place with each company for use of all needed logos and advertising media. These four “brand‐centric” stores along with the flagship CorradoCutlery.com plus the Main St. storefront will give the company a total of six revenue streams being serviced from a single location. Page 636 of 716 6 The Company Historical Overview Corrado Cutlery was founded in 1905 by Dominic Corrado on Clark St. in downtown Chicago and remained within a block of its original location for nearly 100 years. When the last of the Corrado family wished to retire in 1985, the company (then Corrado Cutlery, Inc.) was purchased by a group that included then store manager Dan Bilger. Dan’s brother Jim Bilger joined the company at that time and became an equity partner in 1990. In 1993, Dan and Jim Bilger purchased the interest of the other shareholders and became co‐owners of the company. Dan Bilger left the company in 1999 and at that time Neal Solomon (Jim’s brother‐in‐law) purchased a minority equity stake and Jim Bilger became the majority owner of Corrado Cutlery. The economic downturn that began with the “Tech Bubble” burst in 2000 and which was followed by the World Trade Center attacks in 2001 led to a prolonged retail recession and realignment of the specialty retail industry. The company closed its Clark St. store in 2002 to focus on its store in Old Orchard Center in Skokie, IL which was enjoying strong sales at that time. From 2003 until 2004 the retail economy continued to slide and the Old Orchard store lost approx. 30% of its sales volume. The company attempted to renegotiate its lease obligations to better align with the new realities of lower sales (without reduced occupancy costs) but mall ownership was unwilling to do so. In June 2004 the company closed its Old Orchard store and Corrado Cutlery, Inc. was subsequently dissolved. In October of 2005, OTS LLC was established by Jim Bilger to operate under the trade name Clubman Online and began online sales of shaving and grooming products. In 2010, OTS LLC was rechristened Corrado Cutlery LLC to operate under the Corrado Cutlery name as well as a d/b/a of Clubman Online. Today, Jim Bilger is sole owner of Corrado Cutlery LLC ‐ a single member Limited Liability Company. Company Description Corrado Cutlery enjoys one of the richest histories of any small specialty retailer in the Chicago area. Since its founding in 1905, Corrado’s has cultivated a reputation for quality merchandise and unsurpassed customer service and can truly boast of helping to set the standard by which a quality retail cutlery store is measured. For many years the store was patronized by Chicago’s civic and social leaders. The modern retail cutlery store has evolved into an eclectic and highly interesting mix of products and services. The core business is, of course, cutlery – as defined as kitchen knives, hunting and pocket knives (including Swiss Army), all types of scissors and personal care nippers as well as razors, shavers and personal grooming clippers. These products are, essentially, timeless as people have a need to cut things on a daily basis. Certain fashions may come and go but cutlery as a whole is a stable and defined product group. Around these items are accessory and supporting products in all core categories, many of which are consumable and create regular, repeat business such as razor blades and shaving creams. Services such as sharpening also create a loyal, repeat customer base. Page 637 of 716 7 Future Analysis The “brick and mortar” retail model has settled in the time since Corrado Cutlery closed its stores downtown and in Old Orchard. At that time, there were vast disparities in retail pricing between stores with physical locations and retailers who were only online. These discrepancies made it challenging for the brick and mortar retailer to achieve the gross profit margins needed to sustain profitability based on the costs of maintaining a physical location. Since that time a combination of lowered occupancy costs (especially being out of the mall) and the manufacturer’s ability to set minimum advertised price programs (MAP) and to police them ‐ thus rooting out unduly low online pricing ‐ has leveled the playing field considerably. An additional strength for Corrado Cutlery in this area comes from being exclusively online for the past five years allowing the company to establish cost of goods structures that achieve online average gross profit margins in excess of 50%. This will allow Corrado to sell products in the physical store at the same prices that it advertises online and to, generally, match other online dealers in specific cases should we choose to do so. The company can also sell items exclusively in the physical store and not offer them online if a higher GPM is desired. Another bright spot on the horizon for Corrado Cutlery is the proposed expansion of its online sales. Since launching Clubman Online in 2005, the company has come to understand the power of the “brand‐centric” model of online stores. While many sites boast being “super‐stores” and sell everything under the sun, online marketing research has shown that by creating sites specific to a particular brand that, over time, sustained optimal organic search engine results are achieved along with the corresponding spikes in traffic. In taking a slow and cautious approach while reentering the marketplace with Clubman Online the company focused on keeping debt and risk down. To that end, revenues were rolled back into site development and inventory growth. A minimal amount of investment was made in Pay‐Per‐Click campaigns because it became apparent that, while these are very powerful programs that deliver sustained results, a minimum level of sustained investment and professional management was needed to achieve these results. In the interim, even without sustained marketing, Clubman Online has developed a first page presence on all Google queries having to do with the Pinaud‐Clubman brand. With this business plan the company is now ready to embark on a professionally managed, sustained marketing and PPC campaign for its existing sites as well as the newly proposed sites – all of which will have foundational search engine optimization programming (SEO) and are built on the “brand‐centric” model around category leading – and in the case of Swiss Army – market leading brand names. The ability to stay consistently competitive both online and in the physical store, to add back in the cash flow from walk‐in sales while adding revenue streams via additional online stores ‐ and to do so under one roof with an optimized staffing structure and contained occupancy costs ‐ all point towards steady growth and a healthy bottom line. Page 638 of 716 8 Market Analysis Total Market The total market for Corrado Cutlery are consumers seeking to make personal and gift purchases of kitchen cutlery, Swiss Army products, high quality scissors and manicure tools and men’s shaving and grooming products along with related services such as sharpening. The market for the Main St. store are consumers from the Chicago area searching for a physical location to shop for these products and services. Internet sales target consumers searching for these goods and services via online search engine queries from portals such as Google and Bing. Target Market The target market for Corrado Cutlery’s proposed Main St. retail store are consumers who live, work or shop in Evanston, on the north side of the city of Chicago and the communities along Chicago’s suburban North Shore. The primary target market are active young to middle aged professionals making personal and gift purchases. Neighboring Retailers The block of Main St. housing the proposed retail space includes many established, long term retail tenants including ‐ Goods of Evanston, Vogue Fabrics, Guitar Works, Ten Thousand Villages, Virag Jewelers, Dave’s Down To Earth Rock Shop, Healthy Green Goods, Toys Et Cetera as well as popular restaurants Lupita’s Mexican and Trattoria D.O.C. and the Main St. branch of the US Post Office. A majority of these businesses have been in this location for a minimum of twenty years which speaks to the stability of the shopping district. Also, many of these stores have a strong gift component to their business which adds to their traffic during the holiday shopping season. In fact, this block of Main St. would have to be considered one of the strongest retail blocks for holiday shopping in Evanston. Demographics for Main St. Store 1 Mile 3 Mile 5 Mile 2009 Population 33,444 230,486 513,214 2009 Households (HH) 15,361 878,560 201,646 2009 Median HH Income $68,702 $56,520 $58,161 Page 639 of 716 9 Products and Services Overview Corrado Cutlery stocks varied and unique products from the best manufacturers. Our core business is cutlery which is comprised mainly of knives, scissors, manicuring implements, Swiss Army products, and men’s shaving and grooming items such as razors, blades, shave creams and toiletries. Around this core is an eclectic mix of goods such as optical goods, wedding and groomsmen gifts including items that can be engraved such as flasks and money clips. The product mix includes best quality and brand leaders in all categories as well as more economical alternatives for the budget minded consumer. Products offered • Kitchen Cutlery: A wide variety of individual knives and knife sets along with knife accessories and sharpening products. Brands include: Wusthof‐Trident (Solingen, Germany) and Victorinox (Switzerland). • Scissors, Nippers and Manicure Tools: Wide selection of all types of scissors and nippers including hair shears, nail and cuticle nippers, pocket nail clippers, household/sewing scissors and shears, specialty scissors and manicure sets. Featured brand: Dovo/Solingen (Germany). • Swiss Army Products: One of the most globally recognizable brand categories. Full selection of Swiss Army knives and accessories from Victorinox Swiss Army, the inventors of the original and official Swiss Army knife. • Hunting and Pocket Knives: Select models of high quality traditional and modern hunting and pocket knives including handmade knives from some of the world’s best knife makers. Select, high quality sharpening products. Brands include: Boker/Solingen, Buck Knives, CRKT, Kershaw, Benchmade, DMT and Lansky. • Men’s Shaving and Grooming: Wide assortment of top quality razor handles, the world’s best razor blades, select high‐end electric shavers, pure badger shave brushes, mirrors, imported shaving creams and men’s toiletries – including a complete assortment of Pinaud‐Clubman after shave and colognes. Many products in this category are consumable and have a strong traffic building component and regular repeat sales. Brands include: Pinaud‐Clubman, Merkur/Solingen, Panasonic, Muhle, Dovo/Solingen, D.R Harris Ltd., Col. Conk products. • Magnifiers and Optical Goods: Full assortment of Bausch & Lomb magnifiers and vision aids. Select other optical goods such as Jeweler’s loupes and compact binoculars. • Gifts and Gadgets: Varying assortment of useful products including flashlights, whistles, pocket flasks, select household and kitchen gadgets, field compasses, money clips and seasonal gift items. Page 640 of 716 10 Inventory Management Inventory is professionally managed and monitored using industry standard software and POS systems. Merchandising plans and purchasing ceilings are used to maintain proper stock‐to‐sales and turnover ratios. Semi‐annual and spot physical inventory counts assure low inventory shrinkage and timely write off where necessary. Services Offered Along with our product mix Corrado Cutlery offers traffic and loyalty building consumer services such as a gift registry, knife and scissors sharpening, gift wrapping and worldwide shipping. Corporate gift programs are available and quantity gift sales are offered for weddings and graduations. The Competition The retail cutlery industry is a niche specialty category selling goods that are core to everyday living. Our local competition is varied and spread out while our specific retail cutlery competition is extremely minimal. Online competition is, of course, more prevalent as is the size of the market. Corrado Cutlery is aided in cutting through web “noise” by using professionally researched and directed online search and shopping data analysis and targeted marketing programs. Competition from retailers with physical locations is generally spread across categories. Kitchen cutlery can be found at housewares and department stores such as Macy’s, Crate & Barrel and Williams‐ Sonoma. Swiss Army knives can be found at Target and Wal‐Mart. Shaving products can be found at select apothecaries. There is little to no direct competition for quality scissors and manicure products. Corrado Cutlery, as a full line fine cutlery and gift store, brings all of these categories under one roof and combines their sales with first class customer service and product knowledge along with the value added services described above. The company has long standing relationships with vendors and manufacturers of all its products enabling it to purchase at best costs and to sell at establish going rates. Corrado can meet pricing from all of its competition – both in store and online. Page 641 of 716 11 Marketing Strategy Overall Strategy The overall marketing approach for Corrado Cutlery will be a mix of tested online marketing channels such as high quality paid and organic search engine results, social media optimization (SMO) using the company blog and Facebook and Twitter pages along with traditional print advertising in local media. The company will also market using “Grand Opening” sales offers and limited “loss‐leader” promotions with popular brands such as Swiss Army and Wusthof‐Trident and aggressive promotion of consumable products from the men’s shaving and grooming category such as Pinaud‐Clubman products and Merkur/Solingen razor blades. Vendor participation in Grand Opening events will be sought. Online Marketing Online marketing of all Corrado Cutlery’s web stores will be built around fully researched and implemented Search Engine Optimization (SEO) backed by a professionally managed Pay Per Click (PPC) campaign. The company’s web stores are built on the Yahoo Store platform. Yahoo Store is home to more Internet Retailer Top 500 businesses than any other hosted ecommerce solution. Corrado Cutlery currently employs the web marketing firm of Exclusive Concepts – a Yahoo Store marketing specialist with over 14 years experience in online marketing. As part of this business plan, Corrado Cutlery will engage with Exclusive Concepts for both foundational SEO optimization of the new sites as well as a sustained, managed PPC campaign. This campaign will develop over time to best leverage monthly online ad word purchases and direct high quality traffic to all of the company’s web sites. Through coordination of Exclusive Concepts and the company’s Programmer/Systems Manager, the company will be able to bring all SEO/PPC implementation in‐house thus achieving optimal search results as quickly as possible. Exclusive Concept’s many years of PPC management experience enable them to reach PPC profitability in the shortest time frame – usually within 60‐90 days. This plan funds the PPC campaign for a 2 year period allowing for continued ad word purchasing growth once PPC break‐even points are reached. Additional online marketing is achieved through regular, targeted email campaigns. The company currently maintains an opt‐in email list of over 8000 names and email addresses. The foundation of this list was built during Corrado Cutlery’s original online period from 1995‐2004. The list was cleaned up and optimized in 2005 when Clubman Online was launched creating a base of 3000 email addresses. Since that time the list has grown to its current size. Since most of the original 3000 names were for customers in the Chicago area, the list will also be beneficial in announcing the opening of the Main St. store prior to this year’s holiday shopping season. Page 642 of 716 12 “Brick and Mortar” Marketing In addition to the email marketing campaign described above, the company will market the opening of the Main St. store with a mix of traditional print advertising in local media combined with viral marketing achieved with public relations write‐ups in local papers and exposure on local radio and television. The company enjoys contacts within both the local print and electronic media communities and will leverage these contacts for as much PR exposure as possible during the period of late November and mid‐December of this year. The company will target exposure in business and local interest columns and morning news programs on local television. Pricing Policy As previously stated, through its many years experience in the retail cutlery industry and strong vendor relations, Corrado Cutlery is able to purchase its stock at the best pricing tiers available including, in some cases, as a distributor. This allows for average GPM in the +50% range for both in‐store and online sales. This allows flexibility in price matching where needed and the ability to sell in‐store and online at the same price in most cases while remaining competitive in all areas. Page 643 of 716 13 Management Plan Form of Business Organization Corrado Cutlery LLC is a single member Limited Liability Company. Jim Bilger is the sole member and owns 100% of the company. Responsibility of Key Management • Jim Bilger – President o Responsible for overall direction and management of Corrado Cutlery’s physical store and web stores. Twenty‐six years experience in the retail cutlery and gift industry as owner and general manager with extensive knowledge of all aspects of retail management including sales, marketing, personnel management, systems development and management, accounting and business administration, web development and ecommerce. See attached resume for detailed work history. o Will direct the growth of both the Main St. store and web stores with the assistance of the Programmer/Systems Manager, the Assistant Store Manager and the part time sales associates. Staffing Plan This business plan creates two full‐time positions to allow the company to realize it growth and sales goals: • Programmer/Systems Manager o Responsible for coding, development and maintenance of company web stores on the Yahoo Store platform. Additional responsibilities will include assisting Jim in implementing SEO/PPC objectives and in researching design and development of online features and functions. Will assist in online customer service and in updating company social media outlets. o Will work closely with outside marketing firm to design programs responsive to real‐ time analytical data derived from company web sites along with independent research done by marketing firm. o Will stay current with ecommerce trends and continually develop skills sets needed to respond to changes in the online market place including and especially search engine algorithm changes by Google. Page 644 of 716 14 By creating the position of Programmer/Systems Manager, the company is able to bring all major development for all of its web properties in‐house. Currently the company employs outside third party developers to code, build and update its web sites. By bringing this work in‐house the company gains real‐time control over the process and no longer has to piecemeal the development of new features and functions which can take time and add considerable cost. This position creates great economies of scale to web development and allows the company to stay nimble and current with web trends, responding quickly to changes in the platform at greatly reduced cost. The company is currently in talks with the lead programmer for the third party developer used in building its two existing web stores and he has expressed a real interest in the position. The company would be pleased to bring him on board having had a close working relationship with him over the last three years. However, should he ultimately not be available, the skill set needed for this is readily available in the marketplace. • Assistant Store Manager o Responsible for assisting in day to day retail store operations and sales along with fulfillment and shipping of online orders. Duties will include organization and upkeep of warehouse and shipping areas and inventory management. o Will assist in directing and managing part‐time sales associates. By reopening Corrado Cutlery’s physical store as a street level business outside of the shopping malls the company is able to better control its store hours and days of operation. Current plans call for the Main St. store to operate on a 6 day schedule – Monday‐Saturday, closed Sunday. The other Main St. merchants most closely related to Corrado Cutlery close on Sunday and Corrado’s will take this cue. This policy may be revised based on sales trends and data derived after being open for some time. The store will offer expanded holiday hours – including Sunday hours – in the final weeks leading to Christmas. • Part‐Time Sales Associates o Will assist in day to day store operations and sales under the supervision of the owner and Assistant Store Manager. The company will hire its first part‐time associate to begin in December 2011 for the holiday shopping season. The position will be scheduled for approx. 30 hours per week and can be extended as warranted by sales. Additional part‐time positions will be offered as warranted by sales and seasonal conditions. Page 645 of 716 15 Funds Required and Their Uses Funds Required (recap) The total funds required for this business plan are $250,000 and their uses are summarized as follows: Use Amount Main St. build out $30,000 Inventory $50,000 Equipment / POS $ 5,000 Marketing / PPC $58,000 Working capital (including new hires) $82,000 Retire current debt $25,000 Total $250,000 Requested Financing Corrado Cutlery LLC has received bank financing in the form of a term loan in the amount of $150,000. The company will agree to the participation of the U.S. Small Business Administration in the form of a loan guarantee to the participating lender. To fill the remaining gap, Corrado Cutlery is requesting $100,000 in assistance from the City of Evanston. Page 646 of 716 Page 647 of 716 Page 648 of 716 Page 649 of 716 ABOUT THE PROPERTY 716 Main Street is a prime opportunity to be located at the center of the Main Street Station shopping district. Just steps away from nearly 2,000 commuters boarding the trains at either the Main Street METRA or CTA Purple Line stops each weekday, the property offers a prominent space in a fist class building with excellent amenities. Featuring a 36 car public surface lot immediately behind the build- ing, the property is ideally situated near local and national retailers such as Ten Thousand Villages, The Goods of Evanston, Trattoria DOC and Vogue Fabrics. FARA G ROUP INC. 1740 Ridge Avenue, Suite 100, Evanston, IL. 60201 Tel. 847-570-9700 Fax 847-570-0664 DEMOGRAPHICS 1 Mile 3 Mile 5 Mile 2009 Population 33,444 230,486 513,214 2009 Households (HH) 15,361 878,560 201,646 2009 Median HH Income $68,702 $56,520 $58,161 RETAIL/RESTAURANT SPACE 716 Main Street, Evanston IL 716M a i n S t r e e t Page 650 of 716 RETAIL/RESTAURANT SPACE 716 Main Street, Evanston IL 716M a i n S t r e e t 5,500 CPD 19,500 CPD17,000 CPD18,000 CPDPremises +/-1,200sf Rental Rate Available upon request Possession Immediate Neighboring Retailers & Restaurants Goods of Evanston Ten Thousand Villages Trattoria D.O.C. Guitar Works Subway Vogue Fabrics Starbucks The Lucky Platter Toys Etc. Plain and Simple Furniture Charter One Bank Kuni’s Japanese Restaurant Oceanique Campagnola Fire House Grill Virag Jewelers Healthy Green Goods U.S. Post Office & Piccolo Theatre FARA G ROUP INC. 1740 Ridge Avenue, Suite 100, Evanston, IL. 60201 Tel. 847-570-9700 Fax 847-570-0664 Contact Joe Carollo 847-570-9700 x103 joe.carollo@farapm.com This information has been secured from sources we believe to be reliable, but we make no representations or warranties, expressed or implied, as to the accuracy of the information. Buyer must verify the information and bears all risk for any inaccuracies. +/- 1,200sf 75 ft teertS niaM16 ft Page 651 of 716 Page 652 of 716 Page 653 of 716 Page 654 of 716 Page 655 of 716 Page 656 of 716 For City Council meeting of November 14, 2011 Item O6 Business of the City by Motion: Financial Assistance for Main-Chicago Property For Action To: Honorable Mayor and Members of the City Council From: Steve Griffin, Director of Community & Economic Development Nancy Radzevich, Economic Development Division Manager Johanna Nyden, Economic Development Coordinator Subject: Financial Assistance for Redevelopment of Property located at the Southeast Corner of Main Street and Chicago Avenue Date: November 3, 2011 Recommended Action: The Economic Development Committee and staff support a recommendation to the City Council to provide the second of two grants to OMS Evanston LLC (“OMS”), developers of the property at the southeast corner of Main Street and Chicago Avenue (“the property”). It is recommended that this assistance be in an amount of $20,000 for activities associated with the redevelopment of the property. Funding Source: Staff proposes funding for this item come from the Economic Development Fund’s Business Attractions and Expansion Fund (Account 5300.62660). The 2011 Fiscal Year budget allocated $500,000 to this account. To date, $489,327.59 has been spent from this account, of which $448,916.09 is associated with the purchase of 623-627 Howard Street. Funds from the Howard Ridge TIF will be used to reimburse the Economic Development Fund for the Howard Street acquisition. Background: OMS first discussed this project at the May 2011 Economic Development Committee meeting. At that meeting the Committee voted to recommend City Council approval of the first of two grants for assistance. Subsequently, at the June 13, 2011 City Council meeting, the first of these two grants in the amount of $20,000 to OMS was approved and the City Manager was authorized to execute a Memorandum of Understanding with OMS for the proposed development at the property. At its October 26, 2011 meeting, the Economic Development Committee recommended to City Council by a vote of 8 to 1 that $20,000 in financial assistance be released to OMS. This is the second of two grants provided to this development team for redevelopment efforts at this location, and these Funds will continue to support the ongoing marketing and business recruitment efforts currently underway at this property. Memorandum Page 657 of 716 Page 2 of 3 Currently it is proposed that a 90,000 square foot mixed-use retail and office building be constructed at the property. Discussion: The funding that has been provided to date to OMS represents City support of predevelopment activities necessary to bring tenants to the proposed office development. Since the City continues to seek a partnership with OMS to deliver a project that meets the redevelopment goals of the City, the surrounding merchant district, and the greater Evanston community, the opportunity to participate financially has ensured that the City continues to play a significant role in this redevelopment effort. Since the May Economic Development Committee meeting, the City and OMS have executed a Memorandum of Understanding and convened two public meetings to solicit feedback on the proposed development concept. The first meeting held on the evening of June 23, 2011 at Lincoln Elementary School was to share the proposed development concept with the residents of area. The second meeting held on the morning of June 27, 2011 with the Main Street Merchants Association was to gather feedback from the business community. During both meetings, participants offered comments on the proposed use and aesthetics of the building concept as well as suggestions for how to improve the proposed development. Following the public discussions of development at the property, OMS is moving to the next stage of marketing which includes activities associated with targeted tenant recruitment. This second grant of $20,000 will be in support of recruitment efforts to tenants that have specifically been identified by brokers from Colliers International (OMS’ broker) as likely tenants of the proposed development. As discussed at the October Economic Development Committee meeting, OMS and their brokers will continue to work vigilantly to attract office tenants to this location. However, based on the responses to date, they expressed the likelihood that the building may be scaled to a slightly smaller building than depicted in renderings to reflect the results of the recruitment efforts. Many tenants are currently unable to make long term lease commitments that are often accompanied with signing leases in new construction office buildings. The current economic climate is making it difficult for tenants to forecast to these dates. Main and Chicago Property Overview: Historically, a two-story retail/office development was situated on the property. It was demolished in 2007 and was slated for development as a mixed-use commercial and residential building. The planned development, Mainstreet Station Condominiums, would have included ground level retail and 71 residential units. However, after the owner failed to make timely payments on the loan, property was the subject of a $4.3 million foreclosure lawsuit filing by Cole Taylor Bank in 2008. In December 2010, Cole Taylor Bank sold the property to OMS for approximately $1.65 million. Page 658 of 716 Page 3 of 3 Legislative History: This matter was before the Economic Development Committee for consideration at its October 26, 2011 meeting. Eight members voted to recommend to City Council that funding be provided to OMS while one member cast a dissenting vote. Attachments: Staff Memorandum to EDC dated October 20, 2011 Marketing Materials for Property Executed Memorandum of Understanding Page 659 of 716 To: Chair and Members of the Economic Development Committee From: Steve Griffin, Community & Economic Development Director Nancy Radzevich, Economic Development Manager Johanna Nyden, Economic Development Planner Subject: Property at the Southeast Corner of Chicago Avenue and Main Street Date: October 20, 2011 Recommendation: Staff supports a recommendation to City Council from the Economic Development Committee to award the second of two grants to OMS Evanston LLC (“OMS”), developers of the property at the southeast corner of the intersection of Main Street and Chicago Avenue (“the property”). Staff recommends that this assistance be in an amount of $20,000 for activities associated with the redevelopment of the property. Background: On May 25, 2011, the Economic Development Committee recommended to City Council the approval of financial assistance in the amount of $20,000 to OMS and authorized the City Manager to execute a Memorandum of Understanding with OMS for the proposed development at the property. Currently it is proposed that a 90,000 square foot mixed-use retail and office building be constructed at the property. In May, Staff explained to the Committee that the total request was for $40,000, but it would be distributed in two installments. Prior to approval and dispersal of the second installment, Staff and the developer would provide an update to the Economic Development Committee on activities. Since acquiring the property in December 2010, OMS has engaged in predevelopment activities to work diligently to attract office tenants that range from health care providers to technology-based companies to the property. Discussion: The funding that has been provided to date represented City support of predevelopment activities necessary to bring tenants to the proposed office development. Since the City continues to seek a partnership with OMS to deliver a development that meets the redevelopment goals of the City, the surrounding merchant district, and the greater Evanston community, the opportunity to participate financially has ensured that the City has continued to play a significant role in this redevelopment effort. At the May 25, 2011 Economic Development Committee meeting, OMS estimated that predevelopment efforts will cost approximately $300,000. The first grant of $20,000 Memorandum Page 660 of 716 awarded in June 2011 was in support of the creation of renderings of the building and the development of marketing materials for this property. Since that May meeting, the City and OMS have executed a Memorandum of Understanding and convened two public meetings to solicit feedback on the proposed development concept. The first meeting held on the evening of June 23 at Lincoln Elementary School was to share the proposed development concept with the residents of area. The second meeting held on the morning of June 27 at the Main Street Metra Station with the Main Street Merchants Association was to gather feedback from the business community. During both meetings, participants offered comments on the proposed use and aesthetics of the building concept as well as suggestions for how to improve the proposed development. Following the public discussions of development at the property, OMS is moving to the next stage of marketing which includes activities associated with targeted tenant recruitment. This second grant of $20,000 will be in support of recruitment efforts to tenants that have specifically been identified by brokers from Colliers International (OMS’ broker) as likely tenants of the proposed development. Through conversations with these brokers, these prospective tenants have indicated an interest and willingness to relocate to this property. Targeted recruitment efforts will include creation of proposed floor plans and schematics for prospective users so they can visualize proposed lay-out of space. Targeted recruitment also includes the creation of other materials or plans necessary to aid in the negotiation of lease terms and conditions. Representatives from OMS will be present at the October Economic Development Committee to answer questions on the activities and other pertinent questions. Main and Chicago Property Overview: Historically, a two-story retail/office development was situated on the property. It was demolished in 2007 and was slated for development as a mixed-use commercial and residential building. The planned development, Mainstreet Station Condominiums, would have included ground level retail and 71 residential units. However, after the owner failed to make timely payments on the loan, Cole Taylor Bank filed a foreclosure lawsuit in late 2008. The property was then the subject of a $4.3 million foreclosure lawsuit filing by Cole Taylor Bank. In December 2010, Cole Taylor Bank sold the property to OMS for approximately $1.65 million. Attachments: -Marketing Materials for Property -Executed Memorandum of Understanding Page 661 of 716 CHICAGO+MAINEVANSTON23 SEPTEMBER 2011GREC ArchitectsPage 662 of 716 LOCATION MAPSCALE: NTSSITE PLANSCALE: NTSMAIN STREETCTA STATIONMETRA STATIONCHICAGO AVENUECHICAGO AA VACHICAGOAAOA MAIN STREETCHICAGO AVEN U E METRA HINMAN AVENU E CTAPROPOSEDBUILDING +N+NCHICAGO+MAINEVANSTON23 SEPTEMBER 2011GREC ArchitectsPage 663 of 716 LOWER LEVEL PARKINGGRADE LEVELCHICAGO+MAINEVANSTON23 SEPTEMBER 2011GREC Architects048 16 3264+NPage 664 of 716 LEVEL 2PARKING LEVELS 3+4CHICAGO+MAINEVANSTON23 SEPTEMBER 2011GREC Architects048 16 3264+NPage 665 of 716 OFFICE LEVELS 5-6OFFICE LEVELS 7-8CHICAGO+MAINEVANSTON23 SEPTEMBER 2011GREC Architects048 16 3264+NPage 666 of 716 OFFICE LEVEL 9BUILDING STACKING PLANSCALE: NTSCHICAGO+MAINEVANSTON23 SEPTEMBER 2011GREC Architects048 16 3264+NPage 667 of 716 TENANT OFFICE LAYOUTFULL FLOOR TENANT - PERIMETER OFFICE LAYOUT - SHOWN ON LEVEL 9 87 EMPLOYEES SHOWN @ 184 SF PER PERSON0 2 4 8 1632CHICAGO+MAINEVANSTON23 SEPTEMBER 2011GREC Architects+NPage 668 of 716 TENANT OFFICE LAYOUTFULL FLOOR TENANT - OPEN OFFICE LAYOUT - SHOWN ON LEVEL 7-8132 EMPLOYEES SHOWN @ 129 SF PER PERSON+37 ADDITIONAL COMMUNAL SPACESCHICAGO+MAINEVANSTON23 SEPTEMBER 2011GREC Architects+N0 2 4 8 1632Page 669 of 716 TENANT OFFICE LAYOUTMULTI TENANT OFFICE LAYOUT - SHOWN ON LEVEL 5-6SUITE A: 2,763 USFSUITE B: 4,601 USFSUITE C: 7,426 USF+NCHICAGO+MAINEVANSTON23 SEPTEMBER 2011GREC Architects0 2 4 8 1632Page 670 of 716 DESIGN CONCEPT - VIEW LOOKING NORTHCHICAGO+MAINEVANSTON23 SEPTEMBER 2011GREC ArchitectsPage 671 of 716 DESIGN CONCEPT - VIEW LOOKING SOUTHCHICAGO+MAINEVANSTON23 SEPTEMBER 2011GREC ArchitectsPage 672 of 716 DESIGN CONCEPT - VIEW FROM NORTHWESTCHICAGO+MAINEVANSTON23 SEPTEMBER 2011GREC ArchitectsPage 673 of 716 DESIGN CONCEPT - NIGHT VIEW FROM NORTHWESTCHICAGO+MAINEVANSTON23 SEPTEMBER 2011GREC ArchitectsPage 674 of 716 Page 675 of 716 Page 676 of 716 Page 677 of 716 For City Council meeting of November 14, 2011 Item O7 Business of the City by Motion: Façade Improvement for 604-606 Davis Street For Action To: Honorable Mayor and Members of the City Council From: Steve Griffin, Director, Community and Economic Development, Nancy Radzevich, Economic Development Manager, Johanna Nyden, Economic Development Coordinator Subject: Approval for Assistance from the Façade Improvement Program Date: November 3, 2011 Recommended Action: The Economic Development Committee and staff recommend approval for financial assistance for façade improvements to the commercial building located at 604-606 Davis Street (PIN: 11-18-312-008-0000) on a 50/50 cost-sharing basis not to exceed $10,900. Funding Source: The funding for this assistance is recommended to come from the Economic Development Fund’s Business District Improvement Fund (Account: 5300.65522). The 2011 Fiscal Year Budget allocated $175,000 to this account; to date $144,975.95 has been spent. Summary: On behalf of the 604-606 Davis Street property, Andrew Spatz (property owner) proposes to renovate existing front façade, remove/replace exisitng window wall, and add "architectural features" to the portion of the façade facing Davis Street. Staff has found the submitted application to be complete, per the requirements of the program. The submitted application and the supporting documentation are attached immediately following this memorandum. Legislative History: The Economic Development Committee recommended approval of this item to City Council at its October 26, 2011 meeting. Attachments: Application Estimates Photos You Owe Report Memorandum Page 678 of 716 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | economicdevelopment@cityofevanston.org Page 1 of 8 Applicant Information Applicant Name: Applicant Address: Applicant Phone:Applicant Email: Business Name (if applicable) Applicant is: Property Address Year Property Was Constructed Is this Property a Historic Landmark? Property Information Property Owner Information (If Applicant is not Property Owner) Owner Name: Owner Address: Owner Email: Is the Property Currently for Sale? Owner Phone: Facade Improvement Program Application The purpose of this program is to improve the appearance of commercial buildings located throughout the City of Evanston. The program addresses the facade, the exterior portion of a building facing the public right-of-way, in order to remedy deteriorating property conditions and to generate business for Evanston's commercial areas. For further details on this program, review the Program Guidelines and the Program Agreement. INSTRUCTIONS: The following are required to be considered for participation in the Facade Improvement Program: · This completed application (Submit this application via email OR deliver to the Economic Development Division at 2100 Ridge Ave, Suite 3600). · Three estimates for each proposed scope of work (Sent via email to economicdevelopment@cityofevanston.org). · If tenant is the applicant, letter of support from property owner indicating he/she is supportive of the project and has reviewed the terms and conditions of the Program. (Sent via email to economicdevelopment@cityofevanston.org). To determine if your property is a historic landmark or in a historic district visit the City of Evanston's Learn About My Place: http://www.cityofevanston.org/AboutYou/?name=whoami&Cmd=whoami&User=1&house_number=&street_id=&Submit=Submit Andrew J. Spatz 1216 Main Street, Evanston, IL 60202 847-864-3100 aspatz122@gmail.com Property Owner 604 - 606 Davis Street 1950?No No Print Form Page 679 of 716 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | economicdevelopment@cityofevanston.org Page 2 of 8 Business Information - Ground Floor Uses Length of Store Frontage (feet): Length of Store Frontage (feet): Number of Years Business at this Location Date of Lease Expiration: Name of Business Owner (First, Last) Business Name: Business #1 Note: If more than five (3) businesses are included in your facade improvement project, please submit a typed attachment to economicdevelopment@cityofevanston.org. Number of Years Business at this Location Name of Business Owner (First, Last) Business Name: Date of Lease Expiration: Business #2 INSTRUCTIONS: Provide information on businesses located on the ground floor of the property that will be included in Project. Number of Years Business at this Location Name of Business Owner (First, Last) Business Name: Date of Lease Expiration: Business #3 Length of Store Frontage (feet): Please include a brief description of the business: Please include a brief description of the business: Please include a brief description of the business: 22 22 4Mar 31, 2014 Arthur Devenport 57 St. Bookcase 11 Jim Mortenson Comix Revolution Inc. Nov 30, 2014 Sells custom fabricated book cases and other office/home millwork furnishings. Comic books, books, related clothing and gift items Page 680 of 716 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | economicdevelopment@cityofevanston.org Page 3 of 8 Summary of Work at Property What type of improvements are you planning to make? Check all that apply: Doors PaintingWindows Tuckpointing Lighting Other Describe if "Other" Checked Signage Provide a narrative of your proposed project. Include information on portions of the building that will be improved and what particular work activities will be completed. Provide a narrative of sustainability measures that will be employed in this project. Provide a narrative of how your proposed project will improve accessibility at your building. Renovate existing front facade. Remove/replace exisitng window wall. Add "architectural features" on the 2nd floor that encroach into the public right of way. All work to meet building codes. In addition to the front facade, the 2nd floor will be "gutted" and replaced by 3 office units with a 500sf rear addition and new parking area. All metal products will be recycled. All installed glass systems to be double glazed. Construction concept to be "super insulated" as in our other projects in Evanston. HVAC equipment shall be 90% efficient. Lighting to be LED & florescent. Hallways will be 5'-0" wide on 2nd floor. Entry doors will be 3'-6." New concrete will be installed on our exterior walks making these surfaces smooth and easier to maneuver. Page 681 of 716 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | economicdevelopment@cityofevanston.org Page 4 of 8 Click to upload image #3 of property Click to upload image #2 of property Click to upload image #1 of property Photos of Property INSTRUCTIONS: Please follow one of the options below for including current photos of the portions of the building you are proposing to improve. OPTION 1: Upload images in the spaces provided below. OPTION 2: Print color copies and submit them with your completed application. OPTION 3: Submit photos as ONE (1) pdf attachment when you send your completed application via email. Page 682 of 716 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | economicdevelopment@cityofevanston.org Page 5 of 8 Summary of Estimates of Work INSTRUCTIONS: Provide a summary of all estimates of work obtained for your proposed work in the tables provided below. Categorize each type of work for your project under "Work A", "Work B", or "Work C". For example, if your project included tuckpointing and painting -- all tuckpointing estimates would fall under "Work A" while all painting estimates would fall under "Work B". See sample completed table below.Note: Evanston-based businesses should be utilized for work where possible. If an Evanston-based business will not be used for work, attach a written statement explaining why a business outside of Evanston must be utilized. Estimates Name of Contractor Location of Contractor Total Estimated Cost #1 Better Tuckpointing Small City, Illinois $10,500.00 #2 Tuckpointing Today Suburb, Illinois $8,500.00 #3 Family Tuckpointing Center City, Illinois $15,000.00 Average Estimate for Work A $11,333.33 Highest Estimate $15,000.00 Lowest Estimate $8,500.00 WORK A: Type of Improvement: Tuckpointing street facing facades --- SAMPLE ONLY Note: Italics indicate portion to be completed by applicant. Estimates Name of Contractor Location of Contractor Total Estimated Cost #1 #2 #3 Average Estimate for Work A Highest Estimate Lowest Estimate WORK A: Type of Improvement: Estimates Name of Contractor Location of Contractor Total Estimated Cost #1 #2 #3 Average Estimate for Work B Highest Estimate Lowest Estimate WORK B: Type of Improvement: WORK C: Type of Improvement: Estimates Name of Contractor Location of Contractor Total Estimated Cost #1 #2 #3 Average Estimate for Work C Highest Estimate Lowest Estimate Chicago Scaffolding Inc.Chicago, IL $2,985.00 Stone Mountain Access Systems, Hillside, IL $5,715.00 Gilco Scaffolding Co LLC Des Plaines, IL $4,826.00 $4,508.00 $5,715.00 $2,985.00 Scaffolding D&D Concrete Chicago, IL $2,055.00 Cal Johnson & Son Skokie, IL $2,500.00 Schroeder & Schroeder Skokie, IL $2,899.00 $2,484.00 $2,899.00 $2,055.00 Concrete Carpentry & Millwork Kris Antas Carpentry Chicago, IL $21,100.00 MSM Carpentry Chicago, IL $26,800.00 Red Feather Carpentry Glenview, IL $26,823.00 $24,907.00 $26,823.00 $21,100.00 Page 683 of 716 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | economicdevelopment@cityofevanston.org Page 5 of 8 Summary of Estimates of Work INSTRUCTIONS: Provide a summary of all estimates of work obtained for your proposed work in the tables provided below. Categorize each type of work for your project under "Work A", "Work B", or "Work C". For example, if your project included tuckpointing and painting -- all tuckpointing estimates would fall under "Work A" while all painting estimates would fall under "Work B". See sample completed table below.Note: Evanston-based businesses should be utilized for work where possible. If an Evanston-based business will not be used for work, attach a written statement explaining why a business outside of Evanston must be utilized. Estimates Name of Contractor Location of Contractor Total Estimated Cost #1 Better Tuckpointing Small City, Illinois $10,500.00 #2 Tuckpointing Today Suburb, Illinois $8,500.00 #3 Family Tuckpointing Center City, Illinois $15,000.00 Average Estimate for Work A $11,333.33 Highest Estimate $15,000.00 Lowest Estimate $8,500.00 WORK A: Type of Improvement: Tuckpointing street facing facades --- SAMPLE ONLY Note: Italics indicate portion to be completed by applicant. Estimates Name of Contractor Location of Contractor Total Estimated Cost #1 #2 #3 Average Estimate for Work A Highest Estimate Lowest Estimate WORK A: Type of Improvement: Estimates Name of Contractor Location of Contractor Total Estimated Cost #1 #2 #3 Average Estimate for Work B Highest Estimate Lowest Estimate WORK B: Type of Improvement: WORK C: Type of Improvement: Estimates Name of Contractor Location of Contractor Total Estimated Cost #1 #2 #3 Average Estimate for Work C Highest Estimate Lowest Estimate Menards Skokie, IL $2,532.00 Vitralum Industries Inc.Elk Grove Village, IL $2,963.00 Quality Glass & Mirror Des Plaines, IL $3,129.00 $2,874.00 $3,129.00 $2,532.00 Windows Page 684 of 716 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | economicdevelopment@cityofevanston.org Page 6 of 8 Summary of Estimates of Work INSTRUCTIONS: Please provide copies of estimates for each type of improvement. Copies of estimates may be attached after this page OR at the end of the Application. NOTE: You must provide three (3) estimates for EACH type of improvement for your application to be complete. Page 685 of 716 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | economicdevelopment@cityofevanston.org Page 7 of 8 Letter of Support INSTRUCTIONS: If you are a tenant applying for funding, please have the property owner complete and sign the following letter and submit this with your application. Date:__________ City of Evanston Department of Community and Economic Development 2100 Ridge Avenue Evanston, IL 60201 Economic Development Staff: I acknowledge that the tenant, ______________________________(name of applicant), in my building located at ____________________________(street address), is applying to participate in the “City of Evanston Façade Improvement Program.” I have read the terms and conditions applying to this program and authorize this tenant to pursue participation in this program. I further consent to the recordation against this property of a Declaration of Covenants affecting the property and agree to furnish the following documents if and when this project is approved by the Evanston City Council: • Legal Description of Property • Signed Declaration of Covenants Affecting Real Property • Signed Certification of Ownership and Consent (included in the Program Agreement) Signed, _________________________ (Print name) _________________________ (Signature) Page 686 of 716 Page 687 of 716 Page 688 of 716 Page 689 of 716 Page 690 of 716 Page 691 of 716 Page 692 of 716 Page 693 of 716 Page 694 of 716 Page 695 of 716 Page 696 of 716 Page 697 of 716 Page 698 of 716 Page 699 of 716 Page 700 of 716 Page 701 of 716 Page 702 of 716 Page 703 of 716 Page 704 of 716 Page 705 of 716 Page 706 of 716 Page 707 of 716 Page 708 of 716 Page 709 of 716 Davis Street, looking SW Davis Street, looking SE Davis Street, looking W Page 710 of 716 Davis Street, looking E Alley view, looking N Page 711 of 716 Page 712 of 716 For City Council meeting of November 14, 2011 Item SP1 Business of the City by Motion: FY2012 City Council Priority Goals For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: FY 2012 City Council Priority Goals Date: November 9, 2011 Recommended Action: It is recommended that the City Council select four of its FY 2012 Goals to be designated “Priority” goals. Summary: At its September 19, 2011 meeting, the City Council set the following goals for FY 2012 (in alphabetical order): Affordable Housing Capital Improvement Program Planning Climate Action Plan Development Services and Design Review Economic Development Efficiency and Effectiveness of Services Innovation Northwestern University Police and Fire Pension Funding Issues Robert Crown Center Improvements Safety Issues Visual and Performing Arts Youth Engagement The City Council expressed an interest in setting a priority to these goals and I volunteered to help the City Council select four “priority goals.” The Mayor and individual Alderman selected four goals each as “priority goals.” A list of these selections are attached. Each selected Economic Development as their number one priority. The choices for the remaining three goals are not as clear. Based on the preferences provided by the City Council, it appears the remaining three come from the following group: Memorandum Page 713 of 716 Page 2 of 2 Safety Issues Efficiency and Effectiveness of Services Capital Improvement Program Planning Youth Engagement Staff recommends that the City Council select four “priority goals” for FY 2012. Staff will then return to the City Council in early 2012 for discussions on specific implementation plans for each of these goals. Attachment List of Mayor and City Council Goal Priorities Page 714 of 716 City Council Goal PrioritizationTisdahl Fiske Braithwaite Wynne Wilson Holmes Tendam Grover Rainey BurrusAffordable Housing 4 4Capital Improvement Program Planning2 343Climate Action Plan3Development Services and Design ReviewEconomic Development1 11 111111Efficiency and Effectiveness of Services223 24Innovation42Northwestern UniversityPolice and Fire Pension Funding4Robert Crown Center Improvements4Safety Issues 3 332332Visual and Performing ArtsYouth Engagement 4 2 2 4Page 715 of 716 For the City Council Meeting of November 14, 2011 Item SP2 FY2012 Budget for the City of Evanston For Discussion To: Honorable Mayor and Members of the City Council From: Martin Lyons, Treasurer Subject: Continuation of FY2012 City Budget Discussion Date: November 10, 2011 Recommended Action: This is a continuation of the previous FY2012 Budget discussions. All additional documents have been provided to City Council members and are posted to the City Website at the following link. http://www.cityofevanston.org/city-budget/documents/ Memorandum Page 716 of 716