HomeMy WebLinkAbout10.24.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, October 24, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wynne
(II) Mayor Public Announcements
Veterans Day Remembrance Ceremony, November 11, 2011
(III) City Manager Public Announcements
Donation of Roller Skates to Parks, Recreation and Community Services
Department from Samuel McKinley, Jr. of Best Taxi
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Recess for Evanston Township meeting
(VII) Reconvene as Evanston City Council
(VIII) Special Orders of Business
Page 1 of 433
City Council Agenda October 24, 2011 Page 2 of 7
10/20/2011 10:59 AM
(IX) Consent Agenda: Alderman Rainey
(X) Report of the Standing Committees
Administration & Public Works - Alderman Burrus
Planning & Development - Alderman Holmes
Human Services - Alderman Fiske
(XI) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XII) Executive Session
(XIII) Adjournment
TOWNSHIP MEETING
(T1) Discussion of Township of Evanston Organization Options
Staff recommends the Township Board to direct Corporation Counsel to draft
ballot language for a referendum on dissolution of Evanston Township for
placement on March 20, 2012 General Election ballot and work with members of
Evanston General Assembly Delegation to draft state legislation pertaining to the
dissolution of Evanston Township and assumption of General Aid administration
by the City by amending the Illinois Township Code and the Public Aid Code.
For Action
SPECIAL ORDERS OF BUSINESS
(SP1) Disposable Bag Presentation
Environment Board will present an update on options regarding disposable bags
for City Council to review.
For Discussion
(SP2) TIGER III Grant Application: Church Street from Lawler Avenue (Skokie) to
Chicago Avenue (Evanston) and Dodge Avenue from Dempster Street to
Lyons Street
Staff recommends authorization for the City Manager to apply for a TIGER III
Discretionary Grant to fund the construction of the West Evanston Plan on
Church Street (NS Channel to Chicago) and Dodge Avenue (Dempster to
Lyons). The total cost of funding this project is estimated to be $16,300,000 of
which $11,720,000 would be funded with TIGER III Grant funds. The remaining
$4,580,000 would be funded by the City of Evanston and the State of Illinois.
For Action
Page 2 of 433
City Council Agenda October 24, 2011 Page 3 of 7
10/20/2011 10:59 AM
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of October 10, 2011
(M2) Approval of Minutes of the Regular City Council Meeting of October 17, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 10/09/11 $2,507,443.79
(A2) City of Evanston Bills FY2011 through 10/25/11 $2,513,040.72
(A3.1) Approval of Contract Award to Broadway Electric, Inc. for the 5kV Motor
Control Center Replacement at the Water Utility (Bid 12-59)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 5kV Motor Control Center Replacement (Bid 12-59) in the
amount of $394,745 (Base Bid amount of $390,295 and $4,450 for Alternate 1)
with Broadway Electric, Inc. (831 Oakton Street, Elk Grove, IL). Funding will be
provided by the Water Fund Account 733113.65515. Replacement of this
equipment is necessitated due to fire damage and was therefore not budgeted. It
is anticipated that the base bid amount of $390,295 will be reimbursed by
insurance. The remaining $4,450 for Alternate 1 will be funded by excess funds
budgeted for capital projects that were deferred.
For Action
(A3.2) Approval of 2011 CIPP Sewer Rehabilitation Contract B Award to American
Pipe Liners, Inc. (Bid 12-60)
Staff recommends that City Council authorize the City Manager to execute a
contract for Cured-In-Place Pipe Lining Contract B (Bid 12-60) with American
Pipe Liners, Inc. (P.O. Box 28, Highland Park, IL) in the amount of $161,698.50.
Funding for this work will be from the Sewer Fund Account 7420.65515 which
has an allocation of $375,000 for sewer improvements on streets being
resurfaced.
For Action
(A3.3) Approval of Sole Source Contract Award for 5th Ward Pilot Area Luminaire
Replacement Project to Elcast Lighting
Staff recommends that City Council authorize the purchase of 77 Elcast Induction
Lighting Units in the amount of $32,637.22 from Elcast Lighting (815 S Kay
Avenue, Addison, IL). Elcast is the sole distributor/fabricator of the standard City
of Evanston Tallmadge street light luminaires. Funding will be provided by the
remaining balance ($19,000) in the Streetlight Upgrade Project (415868), and
from a 50% equipment donation of $16,319 from Northwestern University.
For Action
Page 3 of 433
City Council Agenda October 24, 2011 Page 4 of 7
10/20/2011 10:59 AM
(A3.4) Approval of Contract Award to Clauss Brothers, Inc. for the 2011 James
Park Renovations Project (Bid 12-62)
Staff recommends that City Council authorize the City Manager to execute a
contract with Clauss Brothers, Inc. (360 West Schaumburg Road, Streamwood,
IL) for the 2011 James Park Renovation Project in the total amount of $45,500.
Funding will be provided by FY2011 Capital Improvement Plan (CIP) Account
415410 in the amount of $7,369, and the remaining $38,131 from the 2011 CIP
Contingency account.
For Action
(A4) 2012 Water Main Replacement & Street Resurfacing Program
Staff recommends City Council approval of the proposed list of projects to be
included in the 2012 Water Main Replacement and Street Resurfacing Program,
subject to final approval of the FY2012 Capital Improvements Plan (CIP). In
addition, staff recommends the development of a new 5-Year Street
Improvement Plan (FY2013-FY2017) to be completed in 2012.
For Action
(A5) March 1, 2011 Police and Firefighter Pension Actuarial Report
Staff recommends that City Council review and approve the March 1, 2011
Actuarial Valuation for usage in the 2011 Tax Levy for Police and Firefighter
funding purposes. The recommended Actuarial Required Contribution (ARC) as
determined by this study is $6,401,393 for the Firefighters’ Pension Fund, and
$8,521,751 for the Police Pension Fund.
For Action
(A6) City of Evanston’s Commonwealth Edison (ComEd) Franchise Agreement
and Other Issues Associated with Electric Power Reliability
Staff recommends that the City Council: 1) receive this report; 2) refer to the
City’s Utility Commission the issue of Municipal Electric Aggregation to study any
potential benefit aggregation could have for Evanston residents and businesses
and report back to the City Council no later than February 29, 2012; and 3)
request that the City work with the Northwest Municipal Conference on state
legislation dealing with ComEd during the General Assembly’s Fall Veto Session.
For Action
(A7) Ordinance 79-O-11, Amending Class AC Liquor Licenses, Authorizing
Limited Alcohol Consumption in Viewing Auditoriums
Local Liquor Commissioner recommends City Council adoption of Ordinance 79-
O-11, which amends the Class AC liquor license to allow patrons to purchase
alcohol in the theater café and take their alcoholic beverages inside arts cinema
viewing auditoriums during motion pictures rated PG-13 or R, and special events.
For Introduction
Page 4 of 433
City Council Agenda October 24, 2011 Page 5 of 7
10/20/2011 10:59 AM
(A8) Ordinance 82-O-11, Decreasing the Number of Class C Liquor Licenses
Due to a Change in Ownership of Jacky’s on Prairie
The Local Liquor Commissioner recommends introduction, suspension of the
rules, and adoption of Ordinance 82-O-11 to decrease the number of Class C
liquor licenses from 26 to 25 due to a change in ownership for Jacky’s on
Prairie, 2545 Prairie Street. Request suspension of the Rules for Introduction
and Action on October 24, 2011.
For Introduction and Action
(A9) Ordinance 83-O-11, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to Silva Winston, LLC, new owner of Jacky’s on Prairie
The Local Liquor Commissioner recommends introduction, suspension of the
rules, and adoption of Ordinance 83-O-11 to increase the number of Class C
liquor licenses from 25 to 26 to permit issuance to Silva Winston, LLC, new
owner of Jacky’s on Prairie, 2545 Prairie Street. Request suspension of the
Rules for Introduction and Action on October 24, 2011.
For Introduction and Action
(A10) Ordinance 84-O-11, Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Taco Diablo, 1029 Davis Street
The Local Liquor Commissioner recommends passage of Ordinance 84-O-11 to
increase the number of Class B liquor licenses from 16 to 17 to permit issuance
to Taco Diablo, LLC, d/b/a “Taco Diablo,” 1029 Davis Street.
For Introduction
(A11) Ordinance 87-O-11, Authorizing a Cable Franchise System between the City
of Evanston and Comcast of Illinois IV, Inc., for a Period of Seven (7) Years
Staff submits for consideration Ordinance 87-O-11 which would renew Comcast’s
non-exclusive cable system franchise with the City for a period of 7 years.
Suspension of the Rules is requested to enable Introduction and Action by City
Council on October 24. 2011.
For Introduction and Action
(A12) Ordinance 85-O-11, Amending Title 10, Regarding Residents Parking Only
Districts, Adding District S: Eight o’clock (8:00) A.M. to Six o’clock (6:00)
P.M. Monday through Saturday for 2500 Block of Hurd Avenue
Staff and the Transportation/Parking Committee recommend approval of
Ordinance 85-O-11 amending Title 10, Motor Vehicles and Traffic, Chapter 11,
Traffic Schedules, Section 11: Schedule XVIII; Residents Parking Only Districts,
of the Evanston City Code, Adding (Q). District S: eight o’clock (8:00) A.M. to six
o’clock (6:00) P.M. Monday through Saturday for 2500 block of Hurd Avenue.
This ordinance was introduced at the October 10, 2011 City Council meeting.
For Action
Page 5 of 433
City Council Agenda October 24, 2011 Page 6 of 7
10/20/2011 10:59 AM
(A13) Ordinance 86-O-11 Amending Title 10, Regarding Limited Parking
Residential Exemption District ‘A’, Adding Lincoln Street, South Side, from
Orrington Avenue to Sherman Avenue
Staff and the Transportation/Parking Committee recommend approval of
Ordinance 86-O-11 amending Title 10, Motor Vehicles and Traffic, Chapter 11,
Traffic Schedules, Section 10: Schedule X (F) 6; Limited Parking, of the
Evanston City Code, to include in Residential Exemption District ‘A’, Lincoln
Street, South Side, from Orrington Avenue to Sherman Avenue. This ordinance
was introduced at the October 10, 2011 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 90-O-11, Amending Certain Portions of Title 4, Chapter 12 of the
Evanston City Code, Sign Regulations
The Sign Review and Appeals Board and staff recommend approval of
Ordinance 90-O-11 that amends the Sign Regulations to improve administration.
The Sign Regulations were created in 1987 and amended in 2003.
For Introduction
(P2) Ordinance 89-O-11, Granting Major Variances for the Construction of a
Multifamily Dwelling Located at 2500 Green Bay Road in the R5 General
Residential District
The Zoning Board of Appeals (ZBA), Site Plan and Review Committee and staff
recommend the adoption of Ordinance 89-O-11 that grants zoning relief at 2500
Green Bay Road to allow the construction of 12 residential units where the zoning
code allows a maximum of nine units, and to permit 15 on-site parking spaces
where the zoning code requires 18 off-street parking spaces.
For Introduction
(P3) Ordinance 88-O-11, Regarding an Application for a Special Use for a Bed
and Breakfast at 300 Church Street in the R1 Single-Family Zoning District
On September 12, 2011, the City Council in a 7-2 vote rejected the
recommendation of the Zoning Board of appeals to deny a special use for a
proposed bed and breakfast at 300 Church Street. Staff was directed to prepare
an ordinance for consideration by the Planning & Development Committee and
City Council at a future meeting date. Proposed ordinance 88-O-11 has been
prepared in response to this request.
For Introduction
Page 6 of 433
City Council Agenda October 24, 2011 Page 7 of 7
10/20/2011 10:59 AM
MEETINGS SCHEDULED THROUGH NOVEMBER 16, 2011
Upcoming Aldermanic Committee Meetings:
Wednesday, October 26 6 pm Parking/Transportation Committee
Wednesday, October 26 7:30 pm Economic Development Committee
Saturday, October 29 9 am Special City Council Budget Workshop
Monday, November 7 6 pm Rules Committee
Monday, November 7 7:30 pm Human Services Committee
Wednesday, November 9 6 pm M/W/EBE Advisory Committee
Monday, November 14 5:45 pm Administration & Public Works Committee
Monday, November 14 7:15 pm Planning & Development Committee/City
Council meeting
Tuesday, November 15 7:30 pm Housing & Community Dev Act Committee
Wednesday, November 16 6 pm Transportation/Parking Committee
Wednesday, November 16 7:00 pm Tentative: City Council Budget meeting
Wednesday, November 16 7:30 pm Economic Development Committee
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Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
Page 7 of 433
CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE, EVANSTON 60201
COUNCIL CHAMBERS
Monday, September 19, 2011
7:00 p.m.
Roll Call: Alderman Rainey Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite Alderman Grover
Alderman Wynne
Alderman Wilson
Absent: Alderman Burrus
Presiding: Mayor Elizabeth Tisdahl
Recess: Alderman Wilson motioned to recess to go into a Special meeting of the Township
to discuss the Township and its Budget which was seconded by Alderman Rainey. A voice
vote was taken and it was unanimous. Meeting closed at 7:59 pm.
SPECIAL TOWNSHIP MEETING
(T1)Township of Evanston Organization Structure and Financial Issues Options
Staff recommends Board of Trustees receive report on Township organizational structure
and financial issues and provide direction to staff.
Suspension of Rules is requested for Introduction and Action on Ordinance 2T-O-11,
Proposed Budget and Appropriation Ordinance for Town Purposes for Second Half of Fiscal
Year 2011/12 Ending March 31, 2012.
For Introduction and Action
The Township Clerk Rodney Greene called the Special Township Meeting to order at 8:00
pm. The advertisement for the meeting was read which included the reason for said meeting.
The Clerk then asked for nominations from the floor for a Moderator for the meeting. Trustee
Rainey nominated Trustee Tisdahl with a second from Trustee Holmes. Clerk Greene asked
if there were any other nominations and a nomination for Clerk Greene came from the floor.
Clerk Greene turned down the nomination stating he could not perform the duties of Clerk
and Moderator at the same time. A voice vote was taken on the nomination of Trustee
Tisdahl as Moderator which resulted in a unanimous yes.
Trustee Tisdahl was sworn in as the Moderator and she continued with the agenda at hand.
She asked for the approval of the minutes from the April 12, 2011 meeting, there was a
motion and a second. Alderman Grover requested that the reports from both the Township Page 8 of 433
September 19, 2011
2
Supervisor and the Assessor be attached to the minutes, because they were not in the
packet. A voice vote was taken and the minutes were passed unanimously.
Moderator Tisdahl asked for a motion to approve Ordinance 2T-O-11 and the budget. It was
moved by Trustee Tendam and seconded by Trustee Holmes. Trustee Grover recommended
to the Trustees to pursue the $87,000.00 cost savings that Ms. Earl had suggested in her
report concerning the Township. Moderator Tisdahl stated the amount was the maximum
amount Ms. Earl suggested and that it is unwise to make it mandatory that they achieve the
maximum possible. Alderman Grover wanted the Township Officials to come and point out
which of the cost effectiveness issues are realistic to the last six months of this budget year.
Township Supervisor Pat Vance stated the Township budget started April 1. The cost
allocations that Ms. Earl listed were based on a budget that began April 1 stated are in the
April 1, and some of those costs have already been incurred. Ms. Vance also stated she
could probably cut out the storage costs, but the accounting fees would have to occur after
April when the contract expires. Alderman Fiske stated it is a better idea to incorporate these
cost savings in next year’s budget, and will have further discussion on October 3rd in the
Human Services Committee. Ms. Vance stated the Township does not have a deficit or any
unfunded pension obligations. Alderman Wilson stated we are all looking at cost savings and
not to have duplicating costs. Alderman Rainey believes that the lease was entered into
illegally, and the value of that lease is $144,000.00 and she believes the City can get an
adjustment in the lease in a way of terminating. A vote was taken to approve the original
statement of accepting the motion as it stands. There was a 6-2 vote to approve and the
budget passed. (Trustee Rainey and Grover voted nay). A vote was then taken to suspend
the rules and it failed due to lack of a unanimous yes. The item is only introduced. There will
be a Special Township Meeting on the 26th of September as a result of a motion and second
from the Trustees and their unanimous voice vote. Alderman Rainey noted the memorandum
from the Legal Department was an excellent document that enlightened the Board more than
they ever have been in the past concerning Township government.
City Manager stated from the last Township meeting the Trustees asked the staff to look at
the following issues: 1) Budgets and he mentioned the document from Mrs. Earl in the
packet, 2) Corporation Counsel to prepare a document on organizational structure issues,
and Mr. Farrar is here to answer any questions, and finally 3) a request from the Human
Services Committee to have all leases of the Township Offices. The City Manager then
stated he and the staff want to move cautiously forward with the directions that the Board and
Council give them in making changes in the Township’s structure.
Concerns from the Trustees:
• The cost of the referendum
• To get an assessment of who would object to this idea of eliminating the Township
• The mechanisms for governmental consolidation
• The General Assistance Program and how it is administrated
• How a referendum works
• Do we need to seek advisory for a binding referendum in Evanston
• Have a smaller group to discuss the findings from staff
• Why haven’t previous Councils pursued the elimination of the Township
• Have Commissioner Suffredin to expand on Legislative actions in Springfield for
creating alternative government
Page 9 of 433
September 19, 2011
3
• Make sure the Township Officials are at the table during these discussions
• Have all the resources and options been exhausted including getting a bill passed in
Springfield
City Manager then stated it is up to the Board and Council to make the decision on what they
want to do in the way of alternative solutions and directions.
• To move the Township Offices to the Civic Center to cut down on cost
• Deadlines for the referendum to be placed on the ballot
Mr. Farrar, Corporate Counselor stated a referendum could be advisory and binding
referendum which can be done through the governing body or through the voter led petition.
March 20, 2012 is the next Illinois election and the referendum deadlines are January 3, 2012
for a resolution from this board for submission to the State Board of Elections to be placed on
the ballot. December 19, 2012 for voter generated petitions submission.
A motion was made to adjourn the Township meeting and to reconvene on September 26,
2011. A Roll call was taken which resulted in a 7-0 affirmation. Trustee Wilson moved to have
a five minute recess before reconvening as the City Council.
The Aldermen reconvened as City Council for Special Orders of Business at 8:41 pm.
The Mayor decided to move the SP2 presentation up the agenda to allow the children who
were still there to leave for home earlier.
Submitted by,
Hon. Rodney Greene, Township Clerk
Page 10 of 433
Page 1 of 2
For City Council meeting of October 24, 2011 Item T1
Township of Evanston Organization Options
For Action
To: Township of Evanston Board of Trustees
From: Wally Bobkiewicz, City Manager
W. Grant Farrar, Corporation Counsel
Matt Swentkofske, Intergovernmental Relations Coordinator
Subject: Township of Evanston Organization Options Moving Forward
Date: October 24, 2011
Recommended Action:
Staff recommends the Township Board to direct Corporation Counsel to draft ballot
language for a referendum on dissolution of Evanston Township for placement on
March 20, 2012 General Election ballot and work with members of Evanston General
Assembly Delegation to draft state legislation pertaining to the dissolution of Evanston
Township and assumption of General Aid administration by the City by amending the
Illinois Township Code and the Public Aid Code.
Funding Source:
Not Applicable
Summary:
At its September 19, 2011 meeting the Township Board of Trustees requested staff to
pursue an opinion of Illinois Attorney General Lisa Madigan about the issues
surrounding options for dissolution and/or other potential structural changes to the
Township of Evanston. The Township Board asked State Senator Jeff Schoenberg to
send an opinion request to Attorney General Madigan, and he agreed to this request.
The letter requested legal opinions from the Attorney General’s regarding township
administrative functions including integrating its functions with those of the city. It also
requested an opinion regarding dissolution of Evanston Township. As of October 20,
2011 the Attorney General has not responded to the opinion request.
The Illinois Constitution allows for the dissolution of townships pursuant to a successful
public referendum passed in a general election. According to Illinois State Board of
Elections, the earliest general election for this public referendum is March 20, 2012. The
last day for town resolution to be filed with Illinois State Board of Elections is January 3,
2012.
Memorandum
Page 11 of 433
Page 2 of 2
The final possible option moving forward discussed during the September 19th meeting
was to pursue changes in appropriate state law during the fall either the 2011 fall Veto
Session or during the regular 2012 General Assembly session. With the short
timeframe to introduce and pass legislation during a hectic Veto Session it would be
prudent to focus efforts onto the General Assembly’s 2012 Regular Session. Possible
drafted legislation would amend the Township Code and the Public Aid Code as
followed:
Article 25. The Township Code is amended by adding Section 25-30 as follows:
(65 ILCS 1/25-30 new)
Section 6-133. Petition and Referendum to discontinue and abolish township
organization in coterminous Evanston Township, Cook County Illinois. By
resolution, the board of trustees of coterminous Evanston Township, located in
Cook County, Illinois, may submit a proposition to discontinue and abolish the
township to the electors of that township at a 2012 general election in
accordance with the general election law.
“Article 7. The Public Aid Code is amended by adding Section 12-3.1 as follows:
(305 ILCS 5/12-3.1)
Sec.12-3.1. Local governmental unit/City of Evanston. Upon the
discontinuance of township organization in Evanston Township, Cook County,
Illinois, the City of Evanston shall provide funds for and administer the public aid
program provided by Article VI.”
These amendments would provide clearer path towards dissolution and assumption of
Township duties by the City.
Legislative History:
N/A
Attachments:
Memo from Town Board Attorney Farrar regarding proposed dissolution of the
Township, and Suggested Amendments to Illinois State Law Regarding Same
Page 12 of 433
1
To: Members of the Evanston Town Board
From: W. Grant Farrar, Town Board Attorney
Subject: Proposed Dissolution of the Township, and Suggested Amendments to
Illinois State Law Regarding Same
Date: October 24, 2011
Background
The Law Department, in its capacity as legal counsel to the Evanston Town Board,
submits the following opinion regarding suggested amendments to Illinois state law
which would permit Township dissolution. You will recall that the issue of township
dissolution implicates several complex and contradictory Illinois statutes.
Conflict of Interest Implications for the Law Department
We issue this opinion at the request of the Town Board. This Department explicitly
refrains from commenting upon whether dissolution, which is a public policy issue left to
the determination of others, is necessary or appropriate. This Department offers no
opinion regarding same. Should this Board direct the Department to draft a resolution
authorizing the submission of a referendum question on dissolution, that administrative
act shall not be construed as this Department expressing any opinion upon the merits of
such resolution. As a last point, should efforts to dissolve the Township commence,
and a legal or electoral challenge be lodged against such effort, the Law Department
will formally recuse itself at that time from all representation or comment regarding this
matter pursuant to the Illinois Rules of Professional Conduct 1.9 (conflicting duties owed
to a former client, the Township) and 1.10 (imputation of such conflict to the entire Law
Department).
Statutory Context Regarding Dissolution
As we indicated in our prior opinion, the Township Code, 60 ILCS et. seq., conflicts with
the Election Code and Article VII of the Illinois Constitution. Evanston Township (which
is non-Home Rule) was established in the 1850s, and the Township Code is based
upon the Township Act of 1874. The Illinois Constitution, which created the concept of
Home Rule for cities such as Evanston, and set forth the provisions concerning
dissolution of local governmental units, was ratified in 1970. It is undisputed that the
statutes speaking to townships in the state of Illinois are older, when viewed in light of
more recent statutes concerning cities and villages in Illinois.
Article VII, Section 12 of the Constitution provides in pertinent part:
Memorandum
Page 13 of 433
2
The General Assembly shall provide by law for the transfer of assets,
powers and functions, and for the payment of outstanding debt in
connection with the formation, consolidation, merger, division, dissolution
and change in the boundaries of units of local government.
The Township Code fails to speak to the unique circumstances of the coterminous
Evanston Township. Recent prior opinions more fully discussed the conflicts amongst
various Illinois statutes regarding township organization and dissolution. Article 25 of
the Township Code speaks to the “Discontinuance of Township Organization”.
“Discontinuance” is synonymous with “dissolution”. With the state of Illinois law
unsettled regarding the issue of the mechanism for dissolution, as well as what would
happen if the township electors voted to dissolve the township, seeking a legislative
remedy from Springfield may be a prudent course of action.
Suggested Amendments to Illinois Law Which Provide for the Dissolution of
Evanston Township
Recognizing that the Illinois Constitution and the applicable Illinois statutes could
comprehensively address the issue of dissolving Evanston Township, the Town Board
may consider asking its state elected officials to amend state law to provide clear
authority for a referendum question to be submitted to the township electors.
Suggested language regarding this would amend the Township Code and the Public Aid
Code. The language set forth below is only a suggestion, as any amendments to state
law are properly drafted by the General Assembly’s Legislative Reference Bureau. The
amendments could state as follows:
“Article 25. The Township Code is amended by adding Section 25-30 as follows:
(65 ILCS 1/25-30 new)
Section 6-133. Petition and Referendum to discontinue and abolish township
organization in coterminous Evanston Township, Cook County Illinois. By resolution,
the board of trustees of coterminous Evanston Township, located in Cook County,
Illinois, may submit a proposition to discontinue and abolish the township to the electors
of that township at a 2012 general election in accordance with the general election law.
The ballot shall be in substantially the following form:
Shall Evanston Township be abolished with all the rights, powers, duties,
assets, property, liabilities, obligations, and responsibilities being
assumed by the City of Evanston?
In the event that a majority of the electors voting on such proposition are in favor
thereof, then the township shall discontinue operations and be abolished by operation of
law effective on January 1, 2014.
On that date, all the rights, powers, duties, assets, property, liabilities, obligations, and
responsibilities of the township shall by operation of law vest in and be assumed by the
Page 14 of 433
3
City of Evanston. On that date, the township supervisor and the township assessor of
the abolished township shall cease to hold office, such terms having been terminated.
Thereafter, the City shall exercise all duties and responsibilities of the township
supervisor as provided in the Illinois Township Code and the Illinois Public Assistance
Code. Thereafter, the City shall exercise all duties and responsibilities of the township
assessor as provided in the Illinois Property Tax Code. The City of Evanston City
Council may enter into a contract with Cook County or the State of Illinois to administer
general assistance and property assessment duties for services under its jurisdiction.
The City of Evanston City Council shall assume all taxing authority of the township
abolished under this section. For purposes of distribution of revenue, the City of
Evanston shall assume the powers, duties, and obligations of the township. If township
organization is discontinued in Evanston Township, the records of the township shall be
deposited in the City of Evanston’s City Clerk’s office. The City of Evanston City
Council may close up all unfinished business of Evanston Township and sell and
dispose of any of the property belonging to the township for benefit of the inhabitants of
the City of Evanston.”
***
“Article 7. The Public Aid Code is amended by adding Section 12-3.1 as follows:
(305 ILCS 5/12-3.1)
Sec.12-3.1. Local governmental unit/City of Evanston. Upon the discontinuance of
township organization in Evanston Township, Cook County, Illinois, the City of Evanston
shall provide funds for and administer the public aid program provided by Article VI.”
With these legislative amendments, state law would be clarified regarding the
dissolution of the township, and would recognize the one-of-a-kind status that the
coterminous Evanston Township has by harmonizing state law regarding same.
Amending the Public Aid Code would ensure continuity regarding the General
Assistance functions currently provided by the Township. The January 2014 effective
date would allow Assessor Wilson to finish her term of office, and permit sufficient time
for the wind-up of the Township’s affairs.
Timing
If the Town Board determined that the proposed amendments to state law were
advisable, it could authorize the Mayor to submit a letter to our elected representatives
requesting that such amendments be drafted and introduced in either the House or
Senate.
Veto Session Dates
The Illinois General Assembly will convene its veto session beginning October 25, 2011.
The session is expected to last two weeks. The legislature could take up the proposed
amendments to state law then, defer action on introduction until next session (January
2012), or take no action.
Page 15 of 433
4
Referendum Dates
With the Board’s recent prior discussions in mind, this opinion is restating the timing and
deadlines relative to referendum. Where a governing board of a political subdivision
wishes to initiate a public question through the passage of an ordinance or resolution,
the governing board must pass such ordinance or resolution no fewer than 79 days
before a regularly scheduled election. 10 ILCS 5/28-29(c). A public question is not
eligible for placement on the ballot if the authorizing ordinance or resolution is adopted
less than 79 days before the targeted election. Id.
State of Illinois Election Calendar Dates
March 20, 2012 general primary
December 19, 2011 – Last day for citizen petition to be filed with Town
Clerk
January 3, 2012 – Last day for town resolution
November 6, 2012 general election
August 6, 2012 – Last day for petition
August 13, 2012 – Last day for town resolution
Consistent with our prior advise, given the unclear state of the law, electoral or legal
challenges to such referendum could be lodged.
Page 16 of 433
For City Council meeting of October 24, 2011 Item SP1
Evanston Environment Board Bag Reduction Recommendation
For Presentation
To: Honorable Mayor and Members of the City Council
From: Catherine Hurley, Sustainable Programs Coordinator
Subject: Evanston Environment Board Recommendation for Bag Reduction
Ordinance
Date: October 19, 2011
Recommended Action:
It is recommended that City Council consider the attached memorandum and
presentation from the Evanston Environment Board on a proposed bag reduction
ordinance.
Summary:
On June 13, 2011 city staff presented the Administration and Public Works Committee
with information on options for reducing the environmental impacts of shopping bags in
Evanston. At the recommendation of Alderman Burrus, this issue was referred to the
Evanston Environment Board for their review and recommendation. The Administration
and Public Works Committee asked that the Environment Board provide their
recommendation in October. Attachment 1 is a copy of the Evanston Environment
Board’s recommendation for a bag reduction ordinance for consideration by City
Council.
Attachment:
Attachment 1 – Evanston Environment Board Proposed Bag Reduction Ordinance
Recommendation
Memorandum
Page 17 of 433
Page 18 of 433
For City Council meeting of October 24, 2011 Item SP2
Business of the City by Motion: TIGER III Grant Application
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Sat Nagar, P.E., Senior Engineer, Division of Transportation
Subject: TIGER III Grant Application
Church Street from Lawler Ave. (Skokie) to Chicago Ave. (Evanston) and
Dodge Avenue from Dempster St. to Lyons St.
Date: October 14, 2011
Recommended Action:
Staff recommends authorization for the City Manager to apply for a TIGER III
Discretionary Grant to fund the construction of the West Evanston Plan on Church
Street (NS Channel to Chicago) and Dodge Avenue (Dempster to Lyons). The project
will include bicycle accommodations on Church Street from Lawler Avenue (Skokie) to
Chicago Avenue (Evanston). The project will also include the modernization and
interconnection of seven (7) Dodge Avenue traffic signals from Mulford St. to Church St.
Funding Source:
The total cost of funding this project is estimated to be $16,300,000 of which
$11,720,000 would be funded with TIGER III Grant funds. The remaining $4,580,000
would be funded by the City of Evanston and the State of Illinois.
Phase I Environ. Engineering (2012) $ 825,000 (GO/TIF)
Phase II Design Engineering (2012) $ 825,000 (GO Bond)
Phase III Const Engineering (2013/2014) $ 280,000 (GO Bond)
(Total Expense is $1.4 million/$1.12 million reimbursed by Grant)
Participating Construction (2014/2015) $ 2,650,000 (GO/TIF/IDOT)
$ 4,580,000 (Local Share)
The local share of the project is not currently a part of the City’s Capital Improvement
Plan (CIP) for 2012 except as noted on the following page. Should the City be awarded
the grant, either the CIP program would have to be revised or additional bonding would
be required in order to raise the necessary funds to proceed. Page three of this memo
details the impact to the CIP program should the City be awarded the grant.
Memorandum
Page 19 of 433
Page 2 of 4
Summary:
This project covers multiple areas of the City and involves two active Tax Increment
Finance (TIF) Districts (West Evanston and Washington National). As such, the City
can draw from multiple funding sources for the local share required in the grant.
In 2005, the City Council established the West Evanston TIF district. Its purpose is to
address disinvestment and economic stagnation in the commercial district at the
Church/Dodge intersection and in adjacent industrial areas along the now-abandoned
Mayfair railroad spur line. To accomplish this objective the City initiated a master
planning process and adopted the West Evanston Master Plan on May 14, 2007. The
plan emphasizes fostering new economic development, increasing the walkability of the
neighborhoods, and maintaining the green character of the community.
This plan is intended to transform the entire streetscape of the Dodge Avenue and
Church Street corridors by integrating economic development, affordable housing,
greater sustainability and safer transportation access. This project will create a
framework that the region will recognize as a model for future street development. It will
also compliment Evanston’s NSP2 grant program.
The proposed project calls for the reconstruction of Church Street (NS Channel to
Chicago) and Dodge Avenue (Dempster to Lyons). The project will include bicycle
accommodations on Church Street from Lawler Avenue (Skokie) to Chicago Avenue
(Evanston). The path will incorporate the current best practices for both off-street and
on-street bicycle facilities. Once constructed, this section will complete the eastern
portion of the regional Golf Road bicycle corridor. Sustainability will be a key feature of
this project. Evanston will address this project element with a comprehensive
sustainable streetscape design that will use several environmentally friendly techniques
not typical in streetscape designs. The plans incorporate sustainable design elements
such as rain gardens, alternative paving options (including recycled pavement) and may
incorporate bioswale technology to treat and filter storm water prior to being released
into the storm sewer system. Additionally, the city will focus on improved bus stops and
place pedestrian mobility at a premium with new accessible sidewalks and improved
crosswalks. The “Complete Streets” approach will provide landscaped buffers while
preserving existing & adding new open spaces that are important to the community.
In summary, the project is congruent with multiple goals in the City as follows:
• It improves components of transportation as outlined in the Multi-Modal
Transportation Plan.
• It leverages local tax dollars for the maintenance of basic infrastructure.
• This improved infrastructure will be crucial for the long term economic
development within the West Evanston TIF, as well as along the remaining
corridors of the project.
Page 20 of 433
Page 3 of 4
2012 CIP Impact
Local Share Needed $1,650,000
The following projects occur within the limits of the TIGER Grant project and are
recommended for funding in the proposed 2012 CIP.
Church Street Sidewalk Replacement (Ridge to Chicago) GO
Debt (Page 199 of FY2012 Proposed Budget) $240,000
Church Street Rehab (Ridge to Chicago) GO Debt
(Page 199 of FY2012 Proposed Budget) $160,000
West Evanston Planning TIF
(Page 199 of FY2012 Proposed Budget) $200,000
Subtotal $600,000
The following projects are recommended for funding in the proposed 2012 CIP and staff
is recommending that they be deferred if the grant is awarded.
Bridge Rehab –Isabella GO Debt
(Page 199 of FY2012 Proposed Budget) $710,000
Downtown Brick Replacement GO Debt
(Page 199 of FY2012 Proposed Budget) $350,000
Subtotal
$1,060,000
Total $1,660,000
2013/14 CIP Impact
Local Share Needed $1,400,000
The Federal Highway Administration (FHWA) will reimburse the City $1,120,000. Since
FHWA reimbursements occur promptly, staff recommends budgeting GO Debt of
$280,000 to cover the City costs.
2014/15 CIP Impact
Local Share Needed $2,650,000
The construction cost includes resurfacing a portion of Church Street that is under
IDOTs jurisdiction. IDOT currently has $2 million dollars programmed to resurface
Church in 2014. Staff is proposing to fund the balance of the project from $820,000
from the Washington National TIF and $560,000 from the West Evanston TIF. These
figures come from the projects that are recommended in the proposed CIP for 2012
Budget on pages 198 and 199, and these funds will be moved out to 2014/15.
Page 21 of 433
Page 4 of 4
Attachments:
Proposed FY2012 CIP List
Location Map
Regional Map
SAMPLE Local Agency Agreement
Page 22 of 433
City of EvanstonRecommended CIP Project ListSorted by Fund & Funding SourceFiscal Year 2012ProjectFundingFund Carryover Project Carryover New Total Description HeadDepartmentSourceResponsibleY/NRanking FY12 FY 12 FY12 REVENUES (by Funding Source) MFT Fund FundingN/AN/AN/AN/A- 1,400,000 1,400,000 CDBG Fund FundingN/AN/AN/AN/A- 255,000 255,000 Economic Development Funds FundingN/AN/AN/AN/A50,000 - 50,000 Washington National TIF Fund Funding N/A N/A N/A N/A 81,000 1,855,000 1,936,000 Southwest TIF Fund Funding N/A N/A N/A N/A - 580,000 580,000 Howard-Ridge TIF Fund FundingN/AN/AN/AN/A- 430,000 430,000 West Evanston TIF Fund FundingN/AN/AN/AN/A- 2,270,000 2,270,000 CIP Fund - General Obligation (GO) DebtN/AN/AN/AN/A- 6,280,213 6,280,213 CIP Fund - Fund ReservesN/AN/AN/AN/A2,712,945 475,000 3,187,945 CIP Fund - Grants N/AN/AN/AN/A1,474,000 599,000 2,073,000 CIP Fund - IDNR Grant FundingN/AN/AN/AN/A- 975,000 975,000 CIP Fund - Private DonationsN/AN/AN/AN/A575,000 726,200 1,301,200 SA Fund Funding N/A N/A N/A N/A - 1,155,000 1,155,000 Parking Fund FundingN/AN/AN/AN/A740,000 2,660,000 3,400,000 Water Fund Funding N/A N/A N/A N/A 852,000 6,215,000 7,067,000 Water Fund Grants FundingN/AN/AN/AN/A350,000 - 350,000 Water Fund Insurance FundingN/AN/AN/AN/A- 420,000 420,000 Sewer Fund FundingN/AN/AN/AN/A- 753,000 753,000 Sewer Fund IEPA FundingN/AN/AN/AN/A- 4,000,000 4,000,000 TOTAL REVENUE6,834,945 31,048,413 37,883,358EXPENDITURESStreet Resurfacing - MFTRobinson Public WorksMFTMFTNo 1- 1,400,000 1,400,000 SUBTOTAL- 1,400,000 1,400,000 Fireman's Park RenovationsGaynorPRCSGrant CDBGCDBGNo 1- 35,000 35,000 Alley PavingRobinson Public Works Grant CDBGCDBGYes 1- 190,000 190,000 SNAP LightingRobinson Public Works Grant CDBGCDBGNo 1- 30,000 30,000 SUBTOTAL- 255,000 255,000 Grandmother ParkGaynor PRCSEconomic Dev.Economic Dev.Yes 150,000 - 50,000 SUBTOTAL50,000 - 50,000 Comprehensive Sign PackageGriffin CEDTIF IncrementWashington TIFNo 1- 125,000 125,000 Sherman Avenue Public ArtGaynorPRCSTIF IncrementWashington TIFYes 181,000 - 81,000 Church Street Brick Sidewalk Replacement - Benson to Chicago (TIF)Robinson Public Works TIF IncrementWashington TIFNo 1- 460,000 460,000 Church Street Resurfacing - Benson to Chicago (TIF)Robinson Public Works TIF IncrementWashington TIFNo 1- 360,000 360,000 Davis Street Brick Sidewalk Replacement - Chicago to Orrington (TIF)Robinson Public Works TIF IncrementWashington TIFNo 1- 230,000 230,000 Viaduct Improvements on DavisRobinson Public Works TIF IncrementWashington TIFNo 1- 500,000 500,000 Davis Street Sewer (If No IEPA Loan)Stoneback Utilities TIF Increment Washington TIFNo 1- 180,000 180,000 SUBTOTAL81,000 1,855,000 1,936,000 Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner)Stoneback Utilities TIF Increment Southwest TIF No 1 - 580,000 580,000 SUBTOTAL- 580,000 580,000 Howard Street Water Main Replacement - Custer to ChicagoRobinson Public Works TIF IncrementHoward-Ridge TIFNo 1- 430,000 430,000 SUBTOTAL- 430,000 430,000 198Page 23 of 433
City of EvanstonRecommended CIP Project ListSorted by Fund & Funding SourceFiscal Year 2012ProjectFundingFund Carryover Project Carryover New Total Description HeadDepartmentSourceResponsibleY/NRanking FY12 FY 12 FY12 West Evanston Planning Griffin CEDTIF IncrementWest Evanston TIFNo 1- 200,000 200,000 Comprehensive Sign PackageGriffin CEDTIF IncrementWest Evanston TIFNo 1- 125,000 125,000 Emerson Square InfrastructureGriffin CEDTIF IncrementWest Evanston TIFNo 1- 1,000,000 1,000,000 Church / Dodge Intersection Brick Sidewalk ReplacementRobinson Public Works TIF IncrementWest Evanston TIFNo 1- 200,000 200,000 Dodge Ave - Lake Street Intersection Street ScapeRobinson Public Works TIF IncrementWest Evanston TIFNo 1- 300,000 300,000 Church Street Rehab - Dodge to Ashland Robinson Public Works TIF IncrementWest Evanston TIFNo 1- 360,000 360,000 Dempster Traffic Signal CMAQ ImprovementsRobinson Public Works TIF IncrementWest Evanston TIFNo 1- 10,000 10,000 Greenleaf Street Water Main Replacement - Grey to DodgeRobinson Public Works TIF IncrementWest Evanston TIFNo 1- 75,000 75,000 SUBTOTAL- 2,270,000 2,270,000 Service Center Parking Deck Structural and Waterproofing Repairs Gaynor PRCSGO DebtCapital Improvement Fund No 1N/A700,000700,000Lakefront - Lagoon Area ImprovementsGaynor PRCSGO DebtCapital Improvement Fund No 1N/A50,00050,000Bridge Street Bridge (HBP)Robinson Public WorksGO DebtCapital Improvement Fund No 1N/A50,00050,000Chicago Avenue StreetscapeRobinson Public WorksGO DebtCapital Improvement Fund Yes 1N/A100,000100,000Church Street Brick Sidewalk Replacement - Ridge to ChicagoRobinson Public WorksGO DebtCapital Improvement Fund No 1N/A240,000240,000Church Street Rehab - Ridge to ChicagoRobinson Public WorksGO DebtCapital Improvement Fund No 1N/A160,000160,000Citywide Pavement EvaluationRobinson Public WorksGO DebtCapital Improvement Fund No 1N/A200,000200,000Davis Street Brick Sidewalk Replacement - Hinman to Orrington Robinson Public WorksGO DebtCapital Improvement Fund No 1N/A230,000230,000Fire Station #2 Boiler/Chimney & Apparatus Floor Heating RplcGaynor PRCSGO DebtCapital Improvement Fund No 2N/A210,000210,000CIP Street Resurfacing - Watermain Projects IRobinson Public WorksGO DebtCapital Improvement Fund No 2N/A900,000900,000Police Fire Roof ReplacementGaynor PRCSGO DebtCapital Improvement Fund No 3N/A400,000400,000New Salt DomeRobinson Public WorksGO DebtCapital Improvement Fund No 3N/A460,000460,000Civic Center Parking Lot Lighting ImprovementsGaynor PRCSGO DebtCapital Improvement Fund No 4N/A350,000350,000Service Center Locker Room RenovationsRobinson Public WorksGO DebtCapital Improvement Fund No 4N/A392,500392,500Fire Station #1 Mechanical UpgradeGaynor PRCSGO DebtCapital Improvement Fund No 5N/A150,000150,000City Works Sign, Signal and Street Light Inventory and Upgrade Robinson Public WorksGO DebtCapital Improvement Fund Yes 5N/A100,000100,000Civic Center RenovationsGaynor PRCSGO DebtCapital Improvement Fund No 6N/A487,713487,713Bridge Rehab Program - IsabellaRobinson Public WorksGO DebtCapital Improvement Fund No 6N/A710,000710,000Main Library Pump and Fan ReplacementGaynor PRCSGO DebtCapital Improvement Fund No 7N/A30,00030,000Metra Station Heating Control ReplacementsGaynor PRCSGO DebtCapital Improvement Fund No 8N/A10,00010,000Downtown Brick Replacement ProgramRobinson Public WorksGO DebtCapital Improvement Fund No 9N/A350,000350,000SUBTOTAL- 6,280,213 6,280,213Services to General FundLyonsAdmin Serv CIP Fund Reserves Capital Improvement Fund No- 475,000 475,000 Fire Station #1 Mechanical UpgradeGaynorPRCS CIP Fund Reserves Capital Improvement Fund Yes5,000 - 5,000 Crown Center Minor ProjectsGaynorPRCS CIP Fund Reserves Capital Improvement Fund Yes6,000 - 6,000 Animal Shelter RenovationsGaynorPRCS CIP Fund Reserves Capital Improvement Fund Yes98,102 - 98,102 Ecology Center GreenhouseGaynorPRCS CIP Fund Reserves Capital Improvement Fund Yes125,000 - 125,000 Crown Center Partnership StudyGaynorPRCS CIP Fund Reserves Capital Improvement Fund Yes73,070 - 73,070 Twiggs Park RenovationsGaynorPRCS CIP Fund Reserves Capital Improvement Fund Yes218,748 - 218,748 Civic Center RenovationsGaynorPRCS CIP Fund Reserves Capital Improvement Fund Yes42,287 - 42,287 Lakefront - Master Plan Implementation - IDOT ReimbursementGaynorPRCS CIP Fund Reserves Capital Improvement Fund Yes621,238 - 621,238 Service Center Locker Room RenovationsGaynorPublic Works CIP Fund Reserves Capital Improvement Fund Yes7,500 - 7,500 CTA Yellow Line Infill Station Feasibility StudyRobinson Public Works CIP Fund Reserves Capital Improvement Fund Yes55,000 - 55,000 City Works Sign, Signal and Street Light Inventory and UpgradeRobinson Public Works CIP Fund Reserves Capital Improvement Fund Yes55,000 - 55,000 Chicago Avenue StreetscapeRobinson Public Works CIP Fund Reserves Capital Improvement Fund Yes250,000 - 250,000 Chicago Ave Signal CMAQ Construction - Reimburse to IDOTRobinson Public Works CIP Fund Reserves Capital Improvement Fund Yes75,000 - 75,000 Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement)Robinson Public Works CIP Fund Reserves Capital Improvement Fund Yes270,000 - 270,000 Sheridan Road Resurfacing - Burnham to Chicago (IDOT Reimb)Robinson Public Works CIP Fund Reserves Capital Improvement Fund Yes150,000 - 150,000 Lake Street LAPP ProjectRobinson Public Works CIP Fund Reserves Capital Improvement Fund Yes250,000 - 250,000 Traffic Signal Upgrades - Sheridan Road Chicago to CentralRobinson Public Works CIP Fund Reserves Capital Improvement Fund Yes411,000 - 411,000 199Page 24 of 433
City of EvanstonRecommended CIP Project ListSorted by Fund & Funding SourceFiscal Year 2012ProjectFundingFund Carryover Project Carryover New Total Description HeadDepartmentSourceResponsibleY/NRanking FY12 FY 12 FY12 2,712,945 475,000 3,187,945 Bridge Rehab Program - Lincoln Street (HBP)Robinson Public WorksGrantCapital Improvement Fund No 1- 240,000 240,000 Bridge Street Bridge (HBP)Robinson Public WorksGrantCapital Improvement Fund No 1- 200,000 200,000 Chicago Avenue StreetscapeRobinson Public WorksGrantCapital Improvement Fund Yes 1800,000 - 800,000 Dempster Traffic Signal CMAQ ImprovementsRobinson Public WorksGrantCapital Improvement Fund No 1- 24,000 24,000 Traffic Signal Upgrades - Sheridan Road (Carryover)Robinson Public WorksGrantCapital Improvement Fund Yes 1674,000 - 674,000 Traffic Signal Upgrades - Sheridan Road (New Money)Robinson Public WorksGrantCapital Improvement Fund No 1- 135,000 135,000 SUBTOTAL1,474,000 599,000 2,073,000 Ecology Center GreenhouseGaynorPRCSIDNR GrantCapital Improvement Fund No 1- 375,000 375,000 Ladd Arboretum Bike Path RenovationsGaynorPRCSIDNR GrantCapital Improvement Fund No 1- 200,000 200,000 Lakefront - Lagoon Area ImprovementsGaynorPRCSIDNR GrantCapital Improvement Fund No 1- 400,000 400,000 SUBTOTAL- 975,000 975,000 Animal Shelter RenovationsGaynorPRCSPrivate Donation Capital Improvement Fund Yes 1450,000 - 450,000 Currey Park RenovationsGaynorPRCSPrivate Donation Capital Improvement Fund No 1- 200,000 200,000 Grey Park RenovationsGaynorPRCSPrivate Donation Capital Improvement Fund No 1- 26,200 26,200 Grandmother ParkGaynor PRCSPrivate Donation Capital Improvement Fund Yes 1125,000 - 125,000 Lakefront - Lagoon Area ImprovementsGaynorPRCSPrivate Donation Capital Improvement Fund No 1- 500,000 500,000 SUBTOTAL575,000 726,200 1,301,200 Alley MaintenanceRobinson Public Works SA ReservesSpecial AssessmentNo 1- 125,000 125,000 Alley Paving City ShareRobinson Public Works SA ReservesSpecial AssessmentNo 1- 670,000 670,000 Alley Paving Private ShareRobinson Public Works SA ReservesSpecial AssessmentNo 1- 360,000 360,000 SUBTOTAL- 1,155,000 1,155,000 Citywide Parking Meter UpgradesLyonsAdmin ServParkingParkingNo 1- 1,400,000 1,400,000 Resurfacing of City Owned Surface LotsLyonsAdmin ServParkingParkingNo 1- 210,000 210,000 Comprehensive Signage ProgramLyons Admin ServParkingParkingNo 1- 250,000 250,000 Parking Garages - Capital MaintenanceGaynor PRCSParkingParkingNo 1- 800,000 800,000 Service Center Parking Deck RepairsRobinson Public WorksParkingParkingYes 150,000 - 50,000 Maple Garage Store Front ImprovementRobinson Public Works ParkingParkingYes 1150,000 - 150,000 Parking Lot 4 ImprovementsRobinson Public Works ParkingParkingYes 1540,000 - 540,000 SUBTOTAL740,000 2,660,000 3,400,000 Filter and Filter Roof RehabStoneback UtilitiesWater RevenuesWaterNo 1- 995,000 995,000 Security Improvements Stoneback UtilitiesWater RevenuesWaterNo 1- 50,000 50,000 Zebra Mussel System RepairStoneback Utilities Water Revenues WaterYes 190,000 - 90,000 SCADA System ImprovementsStoneback UtilitiesWater RevenuesWaterYes 1640,000 700,000 1,340,000 Water Main InstallationStoneback UtilitiesWater RevenuesWaterNo 1- 3,100,000 3,100,000 Asbestos RemovalStoneback UtilitiesWater RevenuesWaterNo 1- 50,000 50,000 Standpipe PaintingStoneback Utilities Water Revenues WaterNo 11,120,000 1,120,000 Master Meter ReplacementStoneback UtilitiesWater RevenuesWaterNo 150,000 50,000 Roof ReplacementsStoneback UtilitiesWater RevenuesWaterNo 1- 150,000 150,000 Switchgear RepairStoneback Utilities Water Revenues WaterYes 112,000 - 12,000 High Lift Window ReplacementStoneback UtilitiesWater RevenuesWaterYes 1110,000 - 110,000 SUBTOTAL852,000 6,215,000 7,067,000 Water Utility SCADA System UpgradesStoneback UtilitiesWater GrantsWaterYes 1350,000 - 350,000 200Page 25 of 433
City of EvanstonRecommended CIP Project ListSorted by Fund & Funding SourceFiscal Year 2012ProjectFundingFund Carryover Project Carryover New Total Description HeadDepartmentSourceResponsibleY/NRanking FY12 FY 12 FY12 SUBTOTAL350,000 - 350,000 Switchgear Repair Stoneback Utilities Water - Insurance Water No 1 - 420,000 420,000 SUBTOTAL- 420,000 420,000 Emergency Sewer WorkStoneback UtilitiesSewer RevenuesSewerNo 1- 75,000 75,000 Sewer LiningStoneback Utilities Sewer Revenues SewerNo 1- 250,000 250,000 Sewer Repairs on Street ImprovementsStoneback UtilitiesSewer RevenuesSewerNo 1- 428,000 428,000 SUBTOTAL- 753,000 753,000 Large Diameter Sewer Rehabilitation - Phase 1Stoneback UtilitiesIEPA LoanSewerNo 1- 4,000,000 4,000,000 SUBTOTAL- 4,000,000 4,000,000 TOTAL EXPENDITURES 6,834,945 31,048,413 37,883,358 201Page 26 of 433
City of EvanstonRecommended Future ProjectsSorted by Fund & Funding SourceFiscal Years 2013 - 2016ProjectFundingFund Carryover Description HeadDepartmentSourceResponsibleY/NFY13 FY14 FY15 FY16 REVENUES (by Funding Source) MFT Fund FundingN/AN/AN/AN/A 1,400,000 1,400,000 1,400,000 1,400,000 CDBG Fund FundingN/AN/AN/AN/A 560,000 460,000 360,000 510,000 Washington National TIF Fund FundingN/AN/AN/AN/A 6,500,000 - - - West Evanston TIF Fund FundingN/AN/AN/AN/A 1,215,000 910,000 250,000 - CIP Fund - General Obligation (GO) DebtN/AN/AN/AN/A 29,320,250 16,167,000 9,550,000 19,058,000 CIP Fund - GrantsN/AN/AN/AN/A 4,243,000 2,525,000 410,000 - IDNR Grant FundingN/AN/AN/AN/A - 300,000 - 400,000 CIP Fund - Private DonationsN/AN/AN/AN/A 450,000 - - - SA Fund FundingN/AN/AN/AN/A 1,275,000 1,275,000 1,275,000 1,275,000 Parking Fund FundingN/AN/AN/AN/A 460,000 460,000 2,510,000 210,000 Water Fund FundingN/AN/AN/AN/A 7,140,000 8,240,000 6,525,000 7,070,000 Sewer Fund FundingN/AN/AN/AN/A 778,000 1,278,000 778,000 778,000 TOTAL REVENUE 53,341,250 33,015,000 23,058,000 30,701,000 EXPENDITURESStreet Resurfacing - MFTRobinsonPublic WorksMFTMFTNo 1,400,000 1,400,000 1,400,000 1,400,000 SUBTOTAL 1,400,000 1,400,000 1,400,000 1,400,000 Fitzsimons Park RenovationsGaynorPRCSGrant CDBGCDBGNo - 100,000 - - Fleetwood-Jourdain Emergency GeneratorGaynorPRCSGrant CDBGCDBGNo - - - 150,000 Fleetwood-Jourdain HVAC ImprovementsGaynorPRCSGrant CDBGCDBGNo 100,000 - - - Twiggs Park RenovationsGaynorPRCS Grant CDBGCDBGNo 100,000 - - - ADA Ramps (CDBG)RobinsonPublic WorksGrant CDBGCDBGNo 50,000 50,000 50,000 50,000 Alley PavingRobinsonPublic WorksGrant CDBGCDBGYes 150,000 150,000 150,000 150,000 Block Curb & Sidewalk Replacement (CDBG)RobinsonPublic WorksGrant CDBGCDBGNo 100,000 100,000 100,000 100,000 SNAP LightingRobinsonPublic WorksGrant CDBGCDBGNo 60,000 60,000 60,000 60,000 SUBTOTAL 560,000 460,000 360,000 510,000 Fountain SquareGaynorPRCSTIF Increment Washington TIF No 2,000,000 - - - Viaduct Improvements on DavisRobinsonPublic WorksTIF Increment Washington TIF No 4,500,000 - - - SUBTOTAL 6,500,000 - - - West Evanston Planning Lyons CED TIF Increment West Evanston TIF No 250,000 - - - Dempster Traffic Signal CMAQ ImprovementsRobinsonPublic WorksTIF Increment West Evanston TIF No 15,000 200,000 - - Dodge Ave - Lake Street Intersection StreetscapeRobinsonPublic WorksTIF Increment West Evanston TIF No 150,000 250,000 Dodge Ave Sewer Rehabilitation (Church to Dempster)StonebackUtilitiesTIF Increment West Evanston TIF No - 710,000 - - Greenleaf Street Sewer Rehabilitation (Pitner to Dodge)StonebackUtilitiesTIF Increment West Evanston TIF No 800,000 - - - SUBTOTAL 1,215,000 910,000 250,000 - Fire Department Training FacilityKlaiber FireGO Debt Capital Improvement Fund No1,209,250 - - - Fire Station 4 ReconstructionKlaiber FireGO Debt Capital Improvement Fund No6,565,000 - - - Library Branch Renovation ProjectGottschalk Library GO Debt Capital Improvement Fund No350,000 - - - Library Electrical System RenovationGottschalk Library GO Debt Capital Improvement Fund No10,000 - - - 202Page 27 of 433
City of EvanstonRecommended Future ProjectsSorted by Fund & Funding SourceFiscal Years 2013 - 2016ProjectFundingFund Carryover Description HeadDepartmentSourceResponsibleY/NFY13 FY14 FY15 FY16 Library Fire Alarm System RetrofitGottschalk Library GO Debt Capital Improvement Fund No30,000 - - - Library RFID Technology BudgetGottschalk Library GO Debt Capital Improvement Fund No500,000 - - - Main Library RetrofitGottschalk Library GO Debt Capital Improvement Fund No80,000 - - - Lakefront - Lagoon Area ImprovementsGaynor PRCSGO Debt Capital Improvement Fund No50,000 - - Bridge Street Bridge (HBP)Robinson Public Works GO Debt Capital Improvement Fund No60,000 60,000 392,000 Civic Center RenovationsGaynor PRCSGO Debt Capital Improvement Fund No1,500,000 1,500,000 1,500,000 1,500,000 Animal Shelter RenovationsGaynor PRCSGO Debt Capital Improvement Fund Yes350,000 - - - Ackerman Park HVAC and Exhaust UpgradeGaynor PRCSGO Debt Capital Improvement Fund No8,000 - - - Metra Station Heating Control ReplacementsGaynor PRCSGO Debt Capital Improvement Fund No10,000 - - - Levy Center Gym Floor RefinishingGaynor PRCSGO Debt Capital Improvement Fund No14,000 - - - Butler Park Storm Drainage ImprovementsGaynor PRCSGO Debt Capital Improvement Fund No15,000 - - - Lakefront - Lagoon Building Furnace ReplacementGaynor PRCSGO Debt Capital Improvement Fund No17,000 - - - Neighborhood Public ArtGaynor PRCSGO Debt Capital Improvement Fund No25,000 - - - Police Fire Sewer Ejector Pump ReplacementsGaynor PRCSGO Debt Capital Improvement Fund No30,000 - - - Service Center TuckpointingGaynor PRCSGO Debt Capital Improvement Fund No30,000 250,000 - - Crown Center Minor ProjectsGaynor PRCSGO Debt Capital Improvement Fund Yes34,000 50,000 50,000 50,000 Striping, Lighting and Signal EquipmentRobinson Public Works GO Debt Capital Improvement Fund No100,000 100,000 100,000 100,000 50/50 SidewalkRobinson Public Works GO Debt Capital Improvement Fund No200,000 200,000 200,000 200,000 Streetlight Upgrade Program - Power Center Replacement Robinson Public Works GO Debt Capital Improvement Fund No100,000 100,000 100,000 100,000 Neighborhood Traffic Calming & Pedestrian/Bike AccommodationsRobinson Public Works GO Debt Capital Improvement Fund No100,000 50,000 50,000 50,000 Streetlight Upgrade Program - Luminaire ReplacementRobinson Public Works GO Debt Capital Improvement Fund No100,000 100,000 100,000 100,000 Block Curb & Sidewalk Replacement Robinson Public Works GO Debt Capital Improvement Fund No200,000 200,000 200,000 200,000 Lakefront - Arts Center Window Replacements and TuckpointingGaynor PRCSGO Debt Capital Improvement Fund No40,000 690,000 - - Chandler Electrical PanelsGaynor PRCSGO Debt Capital Improvement Fund No50,000 - - - Noyes Center Masonry Wall ReplacementGaynor PRCSGO Debt Capital Improvement Fund No50,000 - - - Furniture ReplacementGaynor PRCSGO Debt Capital Improvement Fund No50,000 50,000 50,000 50,000 Lakefront - Garden Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No60,000 590,000 - - Police Fire Weight Room RenovationsGaynor PRCSGO Debt Capital Improvement Fund No60,000 - - - Chandler Center Storm Sewer ImprovementsGaynor PRCSGO Debt Capital Improvement Fund No70,000 - - - Fire Station #2 Emergency Generator ReplacementGaynor PRCSGO Debt Capital Improvement Fund No75,000 - - - Fire Station #4 HVAC Upgrade and Water Heater ReplacementGaynor PRCSGO Debt Capital Improvement Fund No80,000 - - - Noyes Center Interior FinishesGaynor PRCSGO Debt Capital Improvement Fund No80,000 - - - Cultural Arts Master PlanGaynor PRCSGO Debt Capital Improvement Fund No80,000 - - - Chandler Center HVAC ImprovementsGaynor PRCSGO Debt Capital Improvement Fund No100,000 - - - Cartwright Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No100,000 700,000 - - Fire Station #4 Kitchen RemodelGaynor PRCSGO Debt Capital Improvement Fund No100,000 - - - Penny Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No100,000 700,000 - - Twiggs Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No100,000 - - - Lakefront - Arts Center Coach House Greenhouse RenovationsGaynor PRCSGO Debt Capital Improvement Fund No105,000 - - - Service Center Ventilation and Unit Heater Replacements Gaynor PRCSGO Debt Capital Improvement Fund No110,000 - - - Portable StageGaynor PRCSGO Debt Capital Improvement Fund No120,000 - - - Fire Station #3 Retaining Wall ConstructionGaynor PRCSGO Debt Capital Improvement Fund No130,000 - - - Service Center General Lighting RetrofitGaynor PRCSGO Debt Capital Improvement Fund No200,000 - - - Levy Center Boiler ReplacementGaynor PRCSGO Debt Capital Improvement Fund No250,000 - - - Crown Center Parking Lot RenovationsGaynor PRCSGO Debt Capital Improvement Fund No260,000 - - - 203Page 28 of 433
City of EvanstonRecommended Future ProjectsSorted by Fund & Funding SourceFiscal Years 2013 - 2016ProjectFundingFund Carryover Description HeadDepartmentSourceResponsibleY/NFY13 FY14 FY15 FY16 Fireman's Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No270,000 - - - Lakefront - Church Street Boat Ramp RepairsGaynor PRCSGO Debt Capital Improvement Fund No300,000 - - - Service Center Parking Deck Repairs - Mechanical, Electrical and Plumbing Repairs OnlyGaynor PRCSGO Debt Capital Improvement Fund No300,000 250,000 - - Noyes Center Theater Electrical Service UpgradeGaynor PRCSGO Debt Capital Improvement Fund No300,000 - - - Ladd Arboretum Bike Path RenovationsGaynor PRCSGO Debt Capital Improvement Fund No400,000 400,000 - - Noyes Center Main Roof and Chimney RenovationsGaynor PRCSGO Debt Capital Improvement Fund No450,000 - - - Lakefront - Fog / Signal Houses RenovationsGaynor PRCSGO Debt Capital Improvement Fund No590,000 - - - James Park Lighting ImprovementsGaynor PRCSGO Debt Capital Improvement Fund No650,000 - - - Foster Field Athletic Field RenovationsGaynor PRCSGO Debt Capital Improvement Fund No680,000 - - - Baker Park HVAC UpgradeGaynor PRCSGO Debt Capital Improvement Fund No- - 8,000 - Baker Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No- 700,000 - - Bent Park HVAC UpgradeGaynor PRCSGO Debt Capital Improvement Fund No- - - 8,000 Chandler Center Gym Floor RefinishingGaynor PRCSGO Debt Capital Improvement Fund No- - 35,000 - Chandler Center Gym Soundproofing & Exterior Signage Gaynor PRCSGO Debt Capital Improvement Fund No- - - 70,000 Civic Center Emergency GeneratorGaynor PRCSGO Debt Capital Improvement Fund No- - - 850,000 Crown Park Fence ReplacementGaynor PRCSGO Debt Capital Improvement Fund No- 320,000 - - Eggleston Park Community GardensGaynor PRCSGO Debt Capital Improvement Fund No- - - 90,000 Emergency Operations Center ImprovementsGaynor PRCSGO Debt Capital Improvement Fund No- - - 1,000,000 Fire Station #3 HVAC UpgradesGaynor PRCSGO Debt Capital Improvement Fund No100,000 - - - Fitzsimons Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No- 200,000 - - Flag Pole LightingGaynor PRCSGO Debt Capital Improvement Fund No70,000 - - - Fleetwood-Jourdain HVAC ImprovementsGaynor PRCSGO Debt Capital Improvement Fund No200,000 - - - Gilbert Park ReplacementGaynor PRCSGO Debt Capital Improvement Fund No- - - 650,000 Grey Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No440,000 - - - Hobart Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No- 220,000 - - Independence Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No100,000 700,000 - - James Park Artificial Turf Athletic FieldGaynor PRCSGO Debt Capital Improvement Fund No- - 2,100,000 James Park Backstop RepairsGaynor PRCSGO Debt Capital Improvement Fund No20,000 - - James Park HVAC UpgradeGaynor PRCSGO Debt Capital Improvement Fund No- 20,000 - - James Park Sled Hill RenovationGaynor PRCSGO Debt Capital Improvement Fund No- - - 2,500,000 Lakefront - Arts Center Boiler ReplacementGaynor PRCSGO Debt Capital Improvement Fund No- 100,000 - - Lakefront - Arts Center Coach House RenovationsGaynor PRCSGO Debt Capital Improvement Fund No- - 350,000 - Lakefront - Beach House Plumbing RepairsGaynor PRCSGO Debt Capital Improvement Fund No20,000 - - - Lakefront - Church Street Boat Ramp ReconstructionGaynor PRCSGO Debt Capital Improvement Fund No100,000 - 5,000,000 Lakefront - Dog Beach Breakwall InstallationGaynor PRCSGO Debt Capital Improvement Fund No- - 1,000,000 Lakefront - Greenwood Street Beach Entry FacilityGaynor PRCSGO Debt Capital Improvement Fund No1,400,000 - - - Lakefront - Lagoon Suction Pit ReplacementGaynor PRCSGO Debt Capital Improvement Fund No150,000 - - - Lakefront - Pedestrian Path ReconstructionGaynor PRCSGO Debt Capital Improvement Fund No700,000 - - - Larimer Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No- - 600,000 - Levy Center DraperiesGaynor PRCSGO Debt Capital Improvement Fund No- - 75,000 - Levy Center Louver RepairsGaynor PRCSGO Debt Capital Improvement Fund No100,000 - - - Levy Center Rooftop HVAC Unit ReplacementsGaynor PRCSGO Debt Capital Improvement Fund No- 300,000 - - McCulloch Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No- 700,000 - - Noyes Center HVAC ImprovementsGaynor PRCSGO Debt Capital Improvement Fund No- - - 1,100,000 Noyes Center Theater Seating ReplacementGaynor PRCSGO Debt Capital Improvement Fund No- 40,000 - - Parks, Recreation and Community Services Strategic PlanGaynor PRCSGO Debt Capital Improvement Fund No200,000 - - - Philbrick Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No- 500,000 - - Police Fire Heating Valve and Pump ReplacementsGaynor PRCSGO Debt Capital Improvement Fund No75,000 - - - 204Page 29 of 433
City of EvanstonRecommended Future ProjectsSorted by Fund & Funding SourceFiscal Years 2013 - 2016ProjectFundingFund Carryover Description HeadDepartmentSourceResponsibleY/NFY13 FY14 FY15 FY16 Police Fire HVAC Upgrade (Air Handler #6)Gaynor PRCSGO Debt Capital Improvement Fund No100,000 - - - Police Fire Sewer and Retaining Wall ImprovementsGaynor PRCSGO Debt Capital Improvement Fund No100,000 - - - Porter Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No- - 300,000 - Recycling Center HVAC UpgradeGaynor PRCSGO Debt Capital Improvement Fund No- - - 50,000 Rose Garden Fountain Lighting Control UpgradeGaynor PRCSGO Debt Capital Improvement Fund No10,000 - - - Service Center Emergency GeneratorGaynor PRCSGO Debt Capital Improvement Fund No- - - 750,000 Southwest Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No- 200,000 - - St. Paul's Park RenovationsGaynor PRCSGO Debt Capital Improvement Fund No- 700,000 - - Bridge Rehab Program - Lincoln Street (HBP)Robinson Public Works GO Debt Capital Improvement Fund No60,000 392,000 - - Bridge Street Bridge (HBP)Robinson Public Works GO Debt Capital Improvement Fund No528,000 - - CIP Street Resurfacing - Watermain Projects IRobinson Public Works GO Debt Capital Improvement Fund No1,000,000 1,000,000 1,000,000 1,000,000 New Salt DomeRobinson Public Works GO Debt Capital Improvement Fund No640,000 - - - Directional SignageRobinson Public Works GO Debt Capital Improvement Fund No25,000 25,000 - - Vehicle Tracking System - CityworksRobinson Public Works GO Debt Capital Improvement Fund No50,000 - - - Sheridan Road - Main Street LandscapingRobinson Public Works GO Debt Capital Improvement Fund No10,000 - - - Viaduct ScreeningRobinson Public Works GO Debt Capital Improvement Fund No75,000 75,000 - - Service Center RenovationsRobinson Public Works GO Debt Capital Improvement Fund No90,000 350,000 290,000 290,000 Downtown Brick Replacement ProgramRobinson Public Works GO Debt Capital Improvement Fund No350,000 250,000 250,000 250,000 Bridge Rehab Program - Central Street (HBP)Robinson Public Works GO Debt Capital Improvement Fund No60,000 60,000 410,000 - Sheridan Road - Chicago to IsabellaRobinson Public Works GO Debt Capital Improvement Fund No1,250,000 - - - Traffic Signal Upgrades - Emerson/Dodge & Emerson/AsburyRobinson Public Works GO Debt Capital Improvement Fund No- - 440,000 - Traffic Signal Upgrades - Forest Ave/Dempster/BurnhamRobinson Public Works GO Debt Capital Improvement Fund No350,000 - - - Traffic Signal Upgrades - Sheridan Road/Main StreetRobinson Public Works GO Debt Capital Improvement Fund No- 175,000 - - Pavement Safety MarkingRobinson Public Works GO Debt Capital Improvement Fund No50,000 50,000 50,000 - CIP Street ResurfacingRobinson Public Works GO Debt Capital Improvement Fund No3,000,000 3,000,000 3,000,000 - SUBTOTAL 29,320,250 16,167,000 9,550,000 19,058,000 Bridge Rehab Program - Central Street (HBP)RobinsonPublic WorksGrantCapital Improvement FundNo 240,000 240,000 410,000 - Bridge Rehab Program - Lincoln Street (HBP)RobinsonPublic WorksGrantCapital Improvement FundNo 240,000 1,568,000 - - Bridge Street Bridge (HBP)RobinsonPublic WorksGrantCapital Improvement FundNo 2,112,000 - - - Dempster Traffic Signal CMAQ ImprovementsRobinsonPublic WorksGrantCapital Improvement FundNo 51,000 717,000 - - Sheridan Road - Chicago to IsabellaRobinsonPublic WorksGrantCapital Improvement FundNo 1,600,000 - - - SUBTOTAL 4,243,000 2,525,000 410,000 - James Park Artificial Turf Athletic FieldGaynorPRCSIDNR GrantCapital Improvement FundNo - - - 400,000 Lakefront - Church Street Boat Ramp Reconstruction GaynorPRCSIDNR GrantCapital Improvement FundNo - 100,000 - - Southwest Park RenovationsGaynorPRCSIDNR GrantCapital Improvement FundNo - 200,000 - - SUBTOTAL - 300,000 - 400,000 Animal Shelter RenovationsGaynorPRCSPrivate DonationCapital Improvement FundYes 450,000 - - - SUBTOTAL 450,000 - - - Alley Paving City Share - CDBG Match Robinson Public Works SA Reserves Special Assessment No 150,000 150,000 150,000 150,000 Alley MaintenanceRobinsonPublic WorksSA Reserves Special Assessment No 125,000 125,000 125,000 125,000 Alley Paving City ShareRobinsonPublic WorksSA Reserves Special Assessment No 500,000 500,000 500,000 500,000 205Page 30 of 433
City of EvanstonRecommended Future ProjectsSorted by Fund & Funding SourceFiscal Years 2013 - 2016ProjectFundingFund Carryover Description HeadDepartmentSourceResponsibleY/NFY13 FY14 FY15 FY16 Alley Paving Private ShareRobinsonPublic WorksSA Reserves Special Assessment No 500,000 500,000 500,000 500,000 SUBTOTAL 1,275,000 1,275,000 1,275,000 1,275,000 Resurfacing of City-Owned Surface LotsLyonsAdmin ServParkingParkingNo 210,000 210,000 210,000 210,000 Comprehensive Signage ProgramLyonsAdmin ServParkingParkingNo 250,000 250,000 - - Parking Garages - Capital MaintenanceGaynorPRCSParkingParkingNo 2,300,000 - SUBTOTAL 460,000 460,000 2,510,000 210,000 Security Improvements StonebackUtilitiesWater RevenuesWaterNo 50,000 50,000 50,000 50,000 TuckpointingStonebackUtilitiesWater Revenues WaterNo - 275,000 - - Zebra Mussel System RepairStonebackUtilitiesWater Revenues WaterNo 1,300,000 - - - SCADA System ImprovementsStonebackUtilitiesWater RevenuesWaterYes - - - 250,000 Water Main InstallationStonebackUtilitiesWater RevenuesWaterNo 3,200,000 4,300,000 4,400,000 4,500,000 Water Plant Evaluation StudyStonebackUtilitiesWater Revenues WaterNo - - 150,000 - Flash Mix RehabilitationStonebackUtilitiesWater RevenuesWaterNo 350,000 2,500,000 - - Asbestos RemovalStonebackUtilitiesWater RevenuesWaterNo 50,000 - - - Standpipe PaintingStonebackUtilitiesWater Revenues WaterYes 1,420,000 - - - AMR Replacement ProgramStonebackUtilitiesWater RevenuesWaterNo 300,000 425,000 625,000 450,000 Concrete Structure RehabilitationStonebackUtilitiesWater RevenuesWaterNo - 500,000 1,300,000 1,300,000 Laboratory HVACStonebackUtilitiesWater RevenuesWaterNo - 90,000 - - Master Meter ReplacementStonebackUtilitiesWater RevenuesWaterNo 320,000 - - 370,000 Non-Destructive Testing of Concrete Water MainStonebackUtilitiesWater RevenuesWaterNo - - - 150,000 Roof ReplacementsStonebackUtilitiesWater RevenuesWaterNo 150,000 100,000 - - SUBTOTAL 7,140,000 8,240,000 6,525,000 7,070,000 Emergency Sewer WorkStonebackUtilitiesSewer RevenuesSewerNo 75,000 75,000 75,000 75,000 Relief Sewer Extension of StreetStonebackUtilitiesSewer RevenuesSewerNo - 500,000 - - Sewer LiningStonebackUtilitiesSewer Revenues SewerNo 250,000 250,000 250,000 250,000 Sewer Repairs on Street ImprovementsStonebackUtilitiesSewer RevenuesSewerNo 453,000 453,000 453,000 453,000 SUBTOTAL 778,000 1,278,000 778,000 778,000 TOTAL EXPENDITURES 53,341,250 33,015,000 23,058,000 30,701,000 206Page 31 of 433
Grove Street
Lake Street
Dobson StreetHartrey AvenuePitner AvenueSimpson Stre et
Dempster Street
Dodge AvenueGreenwood Street
Elgin
Road Orrington AvenueHamilton Street
Custer AvenueDavis Street
Lee StreetMcCormick BoulevardOakton Street Chicago AvenueEmerson StreetMcDaniel AvenueBennett AvenueFlorence AvenueMain Street Maple AvenueMulford Street Orrington AvenueBenson AvenueKedzie Street
Brummel Street
University Place
Darrow AvenueMadison Street
Monroe Street Sherman AvenueKeene y Street
South Boulevard Jackson AvenueSeward Stre etDarrow AvenueCrain Stree t
Lyo ns Stre etGreen Ba
y Ro
a
d
Seward Street
Austin Street
Cleveland Street
Washington Street
Warren Street
South BoulevardDewey AvenueDobson Street
Cleveland Street
Lyo ns Stre et
Seward Stre et Ashland AvenueMulford Street
Harvard Terrace
Bradley Place
Sherman AvenueCroft LaneWesley AvenueLyons Stree t Ridge AvenueWesley AvenueCrain Street
Dewey AvenueHartrey AvenueFoster Street
Hamlin Street
Thelin Court
Foster Street
Mulford StreetPitner AvenueWesley AvenueGrey AvenueGrey AvenueElmwood AvenueSeward Street
Crain Street
M adi so n Place
Garnett Place
Clark Street
Clark Street
Hull Terrace
Case Place
Crain Street
Brumm el Street
Lee Street
G reenwood Street
Brummel Street
Grove Street
Davis Street
Greenleaf Street
Nathaniel Place
Wesley AvenueAshland AvenueSeward StreetFoster S treetBrown AvenueReba PlaceGrey AvenueLeon Place
Case StreetPratt CourtBrown AvenueGrey AvenueBrown AvenueBrown AvenueRidge CourtDewey AvenueGrey AvenueOak AvenueLibrary Place
Laurel AvenueBrummel Place Hinman AvenueHinman AvenueHartrey AvenueRidge AvenueRidge AvenuePitner AvenueMaple AvenueMaple AvenueMcDaniel AvenueElmwood AvenueHartrey AvenueSherman AvenueSherman AvenueFowler AvenueFlorence AvenueLemar AvenueAsbury AvenueMcDaniel AvenueOak AvenueSherman AvenueWesley AvenueDewey AvenueSheridan RoadCallan AvenueBarton AvenueFlorence AvenueHartrey AvenueAshland AvenueGrey AvenueAshland AvenueWesley AvenueCallan AvenueGrey AvenueLeland AvenueFlorence AvenueDarrow AvenueDewey AvenueDarrow AvenueHovland CourtDarrow AvenueBrown AvenuePitner AlleyGrey AvenueChurch Street & Dodge AvenueProject Area
Traffic Light
Building Footprint
Tax Parcel
Project Area
Water
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
0 500 Feet
ChurchDodgeProjectAreaII.mxd -- 10/07/2011
Page 32 of 433
Page 33 of 433
Printed on 10/14/2011 Page 1 of 4 BLR 05310 (Rev. 05/28/09)
Local Agency
City of Evanston
State Contract
X
Day Labor
Local
Contract
RR Force Account
Local Agency Agreement
for Federal Participation
Section
Fund Type
TIGER III/IDOT FY13
ITEP Number
Construction Engineering Right-of-Way
Job Number Project Number Job Number Project Number Job Number Project Number
This Agreement is made and entered into between the above local agency hereinafter referred to as the “LA” and the state of Illinois, acting
by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to improve the
designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the
STATE’s policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as “FHWA”.
Location
Local Name Church Street/Dodge Avenue Route FAU 1313/2840 Length 3.80/1.80 Miles
Termini Church Street: Lawler Avenue to Chicago Ave. / Dodge Avenue: Mulford St. to Lyons St.
Current Jurisdiction Church Street (Local/IDOT/CCHD)/ Dodge Avenue (Local Agency) Existing Structure No N/A
Project Description
Construction and Engineering for the reconstruction of Church Street (McDaniel Ave. to Ashland Ave.) and Dodge Avenue (Main St. to
Lyons St.) consisting of full roadway reconstruction, curb and gutter construction, storm sewer and drainage, traffic signal installation, and
pavement markings.
Division of Cost
Type of Work FHWA % STATE % LA % Total
Phase I Engineering ( ) ( ) 825,000 ( 100 ) 825,000
Phase II Engineering ( ) ( ) 825,000 ( 100 ) 825,000
Participating Construction 10,600,000 ( 80* ) ( ) 2,650,000 ( BAL ) 13,250,000
Non-Participating Construction ( ) ( ) ( )
Construction Engineering 1,120,000 ( 80*) ( ) 280,000 ( BAL ) 1,400,000
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
Materials
TOTAL $ 11,720,000 $ $4,580,000 $16,300,000
* TIGER III FEDERAL funds NTE $10,600,000 to be used first.
(shortfall to be covered by the local agency in the event the federal allocation differs from this amount)
ETHS to pay Non-Participating Construction Costs
NOTE:
The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and
State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
The Federal share of construction engineering may not exceed 15% of the Federal share of the final construction cost.
Local Agency Appropriation
By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and
additional funds will be appropriated, if required, to cover the LA’s total cost.
Method of Financing (State Contract Work)
METHOD A---Lump Sum (80% of LA Obligation)
METHOD B--- Monthly Payments of
METHOD C---LA’s Share Balance divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
Page 34 of 433
Printed on 10/14/2011 Page 2 of 4 BLR 05310 (Rev. 05/28/09)
Agreement Provisions
THE LA AGREES:
(1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all
requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LA, and STATE and the FHWA, if required.
(2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private,
in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required.
(5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
(7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to
provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this
section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
(8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
(9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
(10) (State Contracts Only) That the method of payment designated on page one will be as follows:
Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lump sum,
an amount equal to 80% of the LA’s estimated obligation incurred under this Agreement, and will pay to the STATE
the remainder of the LA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the
project based upon final costs.
Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified
amount each month for an estimated period of months, or until 80% of the LA’s estimated obligation under the
provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA’s obligation (including
any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs.
Method C - Progress Payments. Upon receipt of the contractor’s first and subsequent progressive bills for this improvement, the
LA will pay to the STATE, an amount equal to the LA’s share of the construction cost divided by the estimated total
cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until
the entire obligation incurred under this Agreement has been paid.
(11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services
necessary to construct the complete project.
(12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this
preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the
fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this
Agreement.
(13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the
close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any
Federal Funds received under the terms of this Agreement.
(14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to
the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield,
Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad
related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for
railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office.
Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for
review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic
signals should also be coordinated with the IDOT’s District Bureau of Operations.
The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to
requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of
Local Roads and Streets office.
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
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(15) And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal,
State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen
property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with
commission of any of the offenses enumerated in item (b) of this certification; and
(d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local)
terminated for cause or default.
(16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
(17) (State Contracts) That execution of this agreement constitutes the LA’s concurrence in the award of the construction contract to
the responsible low bidder as determined by the STATE.
(18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA’s certification that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of
any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract,
grant, loan or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of
a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions;
(c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties
(including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
(19) To regulate parking and traffic in accordance with the approved project report.
(20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
(22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the
improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting
documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other
documentation supporting the requested reimbursement amount.
(23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of
the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000).
(24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all
applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date
of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the
improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed.
(25) (Single Audit Requirements) That if the LA receives $500,000 or more a year in federal financial assistance they shall have an
audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA’s that receive less than
$500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after
the completion of the audit, but no later than one year after the end of the LA’s fiscal year. The CFDA number for all highway
planning and construction activities is 20.205.
THE STATE AGREES:
(1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
of the LA’s certification of compliance with Titles II and III requirements.
(2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a
satisfactory bid.
(3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and
to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction
work:
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(a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient
cost information and show evidence of payment by the LA;
(b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by
STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE.
IT IS MUTUALLY AGREED:
(1) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not
awarded within three years of the date of execution of this Agreement.
(2) This Agreement shall be binding upon the parties, their successors and assigns.
(3) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and
performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.
The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of USDOT – assisted contracts. The LA’s DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved
program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence
of a USDOT – approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the
provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program.
(4) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to
appropriate or otherwise make available funds for the work contemplated herein.
(5) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its
application.
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Number 1 Location Map
(Insert addendum numbers and titles as applicable)
The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement
and all addenda indicated above.
APPROVED APPROVED State of Illinois
Department of Transportation
Name Elizabeth B. Tisdahl
Title Mayor
County Board Chairperson/Mayor/Village President/etc. Gary Hannig, Secretary of Transportation Date
Signature By:
(Delegate’s Signature)
Date
(Delegate’s Name – Printed)
TIN Number 36-6005870
NOTE: If signature is by an APPOINTED official, a resolution authorizing Christine M. Reed, Director of Highways/Chief Engineer Date
said appointed official to execute this agreement is required.
Ellen J. Schanzle-Haskins, Chief Counsel Date
Ann L. Schneider, Director of Finance and Administration Date
Page 37 of 433
CITY COUNCIL OCTOBER 10, 2011
ROLL CALL – PRESENT:
Alderman Fiske Alderman Tendam
Alderman Braithwaite Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Burrus
Alderman Holmes
A quorum was present.
PRESIDING: Mayor Elizabeth B. Tisdahl
The OFFICIAL REGULAR MEETING of the City Council was called to order by Mayor
Tisdahl on Monday, October 10, 2011 at 8:15 p.m. in the Council Chamber.
Mayor’s Proclamations
Mayor Tisdahl proclaimed October 2011 as Domestic Violence Awareness Month. She
then presented the proclamation to Karen Singer of the YWCA.
City Manager’s Announcements
Marty Lyons, as acting City Manager, introduced Mary Beth Schroeder and Stephanie
Kulke to talk about Evanston 150: Vote for Top Ideas. She announced that in a process
between the end of March and the end of July and supported by the City, Northwestern
University, both hospitals, First Bank & Trust, Romano Bros. and Evanston Community
Foundation, 2,201 ideas were generated on what will make the community a better place
for the next 150 years. A 21-member selection committee narrowed the list to the best
100 ideas. Now, they are encouraging residents to come out on October 15 and 16 to
help narrow the ideas to the top 30. On November 10, the selection jury will then unveil
the final10 ideas selected to celebrate Evanston’s 150th Anniversary in 2013.
Mr. Lyons then called on Evanston Fire Department division chief Tom Janetske. He
announced that in partnership with the National Fire Protection Association, they are
recognizing October 9 – 15, 2011 as National Fire Prevention Week. This year’s theme is
“protect your family from fire”, encouraging people to learn how to protect their family by
installing smoke detectors on every level of their home and in bedrooms, testing alarms
monthly, changing batteries twice a year and practicing escape plans.
City Clerk’s Announcements: None
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Citizen Comment
Gladys Bryer (Sheridan Sq.), and Sharon Feigan, (Colfax) CEO of I-GO Car Sharing
asked Council to approve the proposal regarding the solar canopy and electric charging
station; Brian Becharas (Oakton) congratulated and praised the Mayor and Council for
embracing green initiatives.
John Labbe (Harrison St.), Caroline Winkler (Harrison St.), David Staub (Broadway)
President of Central St. Neighbors Association, Kevin Bond (Harrison St.), Karen Sellers
(Ewing), Administrator at St. Anthony’s Church, Jeff Smith (Harrison St.) all expressed
their concerns over the planned development for 1700-1722 Central St., particularly
parking and the siding material. They would like to see this issue go back to the Plan
Commission for further review and not be adopted tonight. Bob Dannon (Central St.)
owner of R.C. Danon Gallery, and John Enright (Central St.) owner of Blue Stone
Restaurant both said they are pleased with the renewal of the area.
Gail Lovinger (Simpson St.) Care for the Evanston Animal Shelter, spoke on the
dangerous dog issue and feels the amendment needs some provisions before adopting
the ordinance.
Leigh Anderson (Noyes St.) expressed her concern over the forestry department budget.
She feels the elimination of certain personnel will not allow the department to function
properly. The proper care of our trees is vital and cutting the budget and outsourcing
would put that undertaking in jeopardy.
Bonnie Wilson, Evanston Township Assessor announced that the Board of Review was
now open for appeals until October 24 and a property tax seminar would be held on
October 13 at Fleetwood Jourdain. Cook County Commissioner Larry Suffredin, State
Senator Jeff Schoenberg, State Representatives Robyn Gabel and Daniel Biss, and
Board of Review Commissioner Mike Carbonargi would all be in attendance with her to
take appeals. She encouraged everyone, especially seniors, to check their tax bill to
make sure they are receiving the proper exemption(s) and to call 847.332.2465 to make
an appointment for assistance.
Padma Rao and B.K. Rao read statements approved by their attorney concerning their
treatment by City Council at previous Council meetings. They feel they should be able to
speak of their grievances during citizen comment without interruption as their First
Amendment right allows them to.
Douglas Cannon introduced himself as the Rao’s attorney and stated they had authorized
him to represent them in Court.
Howard Handler, Northshore – Barrington Association of Realtors (Northbrook)
expressed his concern that the targeted boycott or blacklisting of 52 properties was not
discussed at a recent Planning & Development Committee meeting. He said the list was
based on complaints, many several years old, with no investigation and no notice to the
owner.
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He asks that the City take the opportunity to sit down with the real estate and landlord
community and address issues and dialogue without reactively grasping for more
regulation.
Joshua Braun (Custer Ave.) is a landlord. He said the list of 52 properties was
inappropriate, that the City did not follow due process to take the proper steps to insure
its accuracy. The list is not valid and by allowing it to be published has put an undue
economic strain on perfectly safe properties. He said that 3 of his properties were on the
list with no regard to its accuracy and he considers it a direct insult to his family’s
business. It has also impacted his immediate clientele, the student population. Since the
City is very interested in working with the landlords, they should invite some of them to be
on committees.
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of September 26, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 09/25/11 $2,502,291.16
(A2) City of Evanston Bills FY2011 through 10/11/11 $4,336,553.08
Credit Card Activity for Period Ending August 31, 2011 $ 128,489.50
(A3) Approval of Free Holiday Parking in the City’s Three Downtown Self-Park
Garages and Lot 60 on Weekdays between 5 p.m. and 12 Midnight and all
day on Saturday beginning Thursday, November 24, 2011
Staff and the Transportation/Parking Committee recommend approval to provide
free holiday parking in the City’s three Downtown Self-Park Garages and Lot 60
located at 1234 Chicago Avenue on weekdays between 5 p.m. and 12 midnight
and all day on Saturday beginning Thursday, November 24, 2011 through
Monday, January 2, 2012. Funding provided by the Parking Fund.
For Action
(A4) Approval of the Installation of a Solar Canopy and Electric Vehicle
Charging Station at Parking Lot 3
Staff recommends City Council reconsider approving the location for an
additional solar photo voltaic canopy (solar canopy) and electric vehicle charging
stations for two plug-in electric vehicles (PEV) in Parking Lot 3. Consideration of
Parking Lot 3 was tabled at the September 26th City Council Meeting.
For Action OFF
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(A5) Resolution 57-R-11, Authorizing Construction Funding Agreement with
Illinois Department of Transportation (IDOT) for the Sheridan Road Signal
Modernization Project (Chicago Avenue to Central Street)
Staff recommends approval of Resolution 57-R-11 authorizing the City Manager
to sign the construction funding agreement with the Illinois Department of
Transportation (IDOT) for the Sheridan Road Signal Modernization Project
(Chicago Avenue to Central Street). Funding will be provided by a Federal
Congestion Mitigation Air Quality (CMAQ) Grant in the amount of $674,000 and
$316,655.20 in local funding from the Sheridan Road signal project capital
improvement account (415895). Construction costs for the new signal south of
Garrett Place on Sheridan Road in the amount of $130,033 will be funded by
Northwestern University.
For Action
(A6) Ordinance 85-O-11, Amending Title 10, Regarding Residents Parking Only
Districts, Adding District S: Eight o’clock (8:00) A.M. to Six o’clock (6:00)
P.M. Monday through Saturday for 2500 Block of Hurd Avenue
Staff and the Transportation/Parking Committee recommend approval of
Ordinance 85-O-11 amending Title 10, Motor Vehicles and Traffic, Chapter 11,
Traffic Schedules, Section 11: Schedule XVIII; Residents Parking Only Districts,
of the Evanston City Code, Adding (Q). District S: eight o’clock (8:00) A.M. to six
o’clock (6:00) P.M. Monday through Saturday for 2500 block of Hurd Avenue.
For Introduction
(A7) Ordinance 86-O-11 Amending Title 10, Regarding Limited Parking
Residential Exemption District ‘A’, Adding Lincoln Street, South Side, from
Orrington Avenue to Sherman Avenue
Staff and the Transportation/Parking Committee recommend approval of
Ordinance 86-O-11 amending Title 10, Motor Vehicles and Traffic, Chapter 11,
Traffic Schedules, Section 10: Schedule X (F) 6; Limited Parking, of the
Evanston City Code, to include in Residential Exemption District ‘A’, Lincoln
Street, South Side, from Orrington Avenue to Sherman Avenue.
For Introduction
(A8) Ordinance 74-O-11, Amending Subsection 3-5-6-(K) of the City Code to
Increase the Number of Class K Liquor Licenses from 1 to 2 to Permit
Issuance to Sodexo America, LLC, 1501 Central Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 74-
O-11, which Increases the Number of Class K Liquor Licenses to permit
issuance to Sodexo America. Sodexo has paid the annual Class K liquor license
application fee and provided proof of Surety Bond and Liquor Liability Insurance.
This ordinance was introduced at the September 12, 2011 City Council meeting
and held in Council on September 26, 2011.
For Action
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PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 80-O-11 Amending the Approved Planned Development for 1700-
1722 Central Street (7-O-07)
The Site Plan and Appearance Review Committee and staff recommend
approval of Ordinance 80-O-11 amending the approved planned development (7-
O-07) for 1700-1722 Central Street. The site is currently vacant and unproductive
and needs to be developed in order to strengthen the Central Street Corridor
east of the Metra tracks. This Ordinance was introduced at the September 26,
2011 City Council meeting. Responses to questions by Aldermen at the
September 26 Planning and Development Committee meeting regarding parking
and exterior building materials are included in the packet.
For Action OFF
HUMAN SERVICES COMMITTEE
(H1) Approval of September 2011 Township of Evanston Payroll and Bills
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
September 2011 in the amount of $84,456.59.
For Action
(H2) Ordinance 52-O-11, Amending Certain Provisions of Title 9, Chapter 4 of
the Evanston City Code, “Dogs, Cats, Animals and Fowl”
The Human Services Committee recommends adoption of Ordinance 52-O-11,
as submitted by Alderman Burrus and amended by the Committee. Ordinance
52-O-11 amends the regulations within the City Code for dangerous dogs as
provided in Section 9-4-17. This ordinance was approved at the August 1, 2011
Human Services Committee and Introduced at the September 12, 2011 City
Council meeting. The ordinance was tabled at the September 26, 2011 Council
meeting.
For Action OFF
OTHER COMMITTEE
(O1) Resolution 54-R-11; Approving Release of Certain Closed Session Minutes
Recommend approval of Resolution 54-R-11 releasing the closed session
meeting minutes listed on Exhibit A and finding that a need still exists for
confidentiality as to the minutes on Exhibit B. The City is furthering its efforts to
provide access to information and openness in government through the
appropriate release of closed session minutes of the City Council.
For Action
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APPOINTMENTS
(APP1)For Appointment to:
Commission on Aging Beverly Shearer
Ladd Arboretum Committee Pamela Johnson
Preservation Commission Kristen Armstrong Matz
Mayor’s Youth Task Force Eamon Kelly
Motion made and seconded to approve Consent Agenda. Passed in roll call 9-0.
ITEMS FOR DISCUSSION
(A4) Approval of the Installation of a Solar Canopy and Electric Vehicle
Charging Station at Parking Lot 3
Staff recommends City Council reconsider approving the location for an
additional solar photo voltaic canopy (solar canopy) and electric vehicle charging
stations for two plug-in electric vehicles (PEV) in Parking Lot 3. Consideration of
Parking Lot 3 was tabled at the September 26th City Council Meeting.
For Action OFF
Motion moved and seconded to approve.
Alderman Holmes reported that the A&PW Committee voted on October 10 to
select an additional two locations for solar canopies and electric vehicle charging
stations at Parking Lot 3 adjacent to the Evanston Public Library and either
Parking Lot 53 (not a current I-GO location) at Howard & Chicago or Parking Lot
32 at Hinman & Main (currently housing 2 I-GO vehicles).
Alderman Fiske stated she had asked for this to be held so they could talk to the
surrounding property owners and tenants. In doing so, she discovered that there
was concern from the 400 – member Women’s Club who depend on the parking
lot not just for their own use but by those who rent the facility from whom they
receive income allowing them to do charitable work. She spoke to the
representative of I-GO who informed her that all four spaces would be dedicated
to I-GO use but the plug-in spaces will be available to the community.
There is also some concern over the appearance of the solar canopy. She
suggests they not be painted in “glaring” colors. She approves Parking Lot 3 with
the caveat that the Economic Development Department, the residents and
property owners downtown be notified on future plans.
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One final thought is that it be reflected in the lease agreement with I-GO that if
any future developments are made to this site, the cost of relocating the
charging station would be I-GO’s responsibility.
Motion to install solar canopy & electric vehicle charging station as amended in
Lot 3 has been moved and seconded for approval. Unanimous voice vote.
(P1) Ordinance 80-O-11 Amending the Approved Planned Development for 1700-
1722 Central Street (7-O-07)
The Site Plan and Appearance Review Committee and staff recommend
approval of Ordinance 80-O-11 amending the approved planned development (7-
O-07) for 1700-1722 Central Street. The site is currently vacant and unproductive
and needs to be developed in order to strengthen the Central Street Corridor
east of the Metra tracks. This Ordinance was introduced at the September 26,
2011 City Council meeting. Responses to questions by Aldermen at the
September 26 Planning and Development Committee meeting regarding parking
and exterior building materials are included in the packet.
For Action OFF
Motion moved and seconded to approve.
Alderman Grover, Alderman Burrus, and Alderman Wynne will support the
development. Alderman Holmes is satisfied with the parking but would like staff
to make sure there is a safe way to deal with the materials. Alderman Fiske
however, expressed her concerns over the parking and material issues and
would like to have more information on the subject. She will be voting against
the proposal.
In roll call, ordinance passes 8 – 1 with amendments (Fiske opposed).
(H2) Ordinance 52-O-11, Amending Certain Provisions of Title 9, Chapter 4 of
the Evanston City Code, “Dogs, Cats, Animals and Fowl”
The Human Services Committee recommends adoption of Ordinance 52-O-11,
as submitted by Alderman Burrus and amended by the Committee. Ordinance
52-O-11 amends the regulations within the City Code for dangerous dogs as
provided in Section 9-4-17. This ordinance was approved at the August 1, 2011
Human Services Committee and Introduced at the September 12, 2011 City
Council meeting. The ordinance was tabled at the September 26, 2011 Council
meeting.
For Action OFF
Motion moved and seconded to approve.
Alderman Fiske proposed that the first floor amendment be to allow the owner of
a dog to submit a report, at the owner’s expense, by a recognized expert
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selected by the chief of police to determine if the dog should be designated as
dangerous.
Alderman Burrus requested that a time frame of 14 days from notice of violation
be attached. Motion approved by unanimous voice vote.
Alderman Fiske’s second floor amendment would be to allow the owner to seek
judicial review of the designation by the chief of police. Unanimous voice vote.
Motion to adopt ordinance with amendments passes 9 – 0 in roll call.
Call of the Wards
Ward 1: Alderman Fiske thanked Council for their support on the dog ordinance.
Ward 2: Alderman Braithwaite thanked owners of the West End Business
Association for a great block party, and the Mayor, staff and residents for
their support. He also reminded everyone of the meeting on October 13 from
7 pm to 9 pm at the Joseph Hill Education Center to listen to 2nd ward residents’
opinions on the budget, taxes, more.
Ward 3: Alderman Wynne: No report
Ward 4: Alderman Wilson thanked Alderman Rainey, Anjana Hansen and
everyone involved for a spectacular Bike the Ridge event.
Ward 5: Alderman Holmes echoed Alderman Wilson’s praise of the Bike the
Ridge event and also thanked the Fire Department for their pancake breakfast
the morning of the event. She announced that there would be a public
hearing on the Emerson Square Project the next night (Tuesday) at 7 pm at
Fleetwood Jourdain. She also asked everyone to remember that the 5th Ward
meeting occurs on the third Thursday of every month and that all are welcome.
Ward 6: Alderman Tendam: No report
Ward 7: Alderman Grover reminded everyone that the City-School Liaison
Committee will be meeting next Thursday. This committee meets with
representatives of Districts 65 and 202. Alderman Tendam and other City staff
will be in attendance.
Ward 8: Alderman Rainey thanked everyone who was involved in putting
together the Bike the Ridge event and to all those who participated. She also
wants to make a referral to the Rules Committee on the question of the proper
oversight of the animal shelter. She feels it is time for a discussion. She also
suggests that staff take control of the matter of the list of properties that went out.
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She feels we owe the public an explanation and that the list needs to be
corrected.
Ward 9: Alderman Burrus thanked Ridgeville and former alderman Anjana
Hansen and everyone involved in the Bike the Ridge event. She also thanked
Alderman Fiske for working through the dangerous dog ordinance.
Motion was made and seconded to adjourn. Motion passed 9 – 0.
Meeting adjourned at 10:00 pm
Respectfully submitted by Elaine Autwell, Deputy City Clerk
Page 46 of 433
CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE, EVANSTON 60201
COUNCIL CHAMBERS
Monday, October 17, 2011
7:00 p.m.
Roll Call: Alderman Braithwaite Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Burrus
Alderman Holmes Alderman Fiske
Alderman Tendam
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:05 pm after the
Roll Call was completed.
Mayor Public Announcements
The Mayor announced that October 24th, 2011 as the End Polio: Rotary World Polio Day
via a proclamation she read and presented to the Rotary Organization.
City Manager Presentations and Announcements
Police Chief Eddington announced the donation of $15,000.00 to the Evanston Police
Department for the purchase of a T-3 Vehicle by David Cherry and the Cherry
Foundation. He then invited Mr. Cherry to come forward to be recognized and to thank
him for the donation. Mr. Cherry stated the use of the vehicle was very beneficial to the
Officers who were using it, because it allows better contact with the community.
Tree Donation Program was introduced by Davon Woodard, Development Officier He
stated people can make a living gift to commemorate a special event, a love one, or
holiday. There are three options: 1) $600.00 for the planting of a new tree in any park,
parkway or street; 2) $300.00-$600.00 for an existing memorial tree in Ladd Arboretum,
and 3) $25.00 and up to restore trees that were damaged during storms. The City
website will provide the links to arrive at the forms needed for your particular donation
amount.
Day in the Life of Evanston: A Photo Story, October 22, 2011 was introduced by Erica
Storlie, Interim Citizen Engagement Manager. This was a suggestion from Alderman
Tendam to have citizens take pictures this Saturday of anything you think expresses the
life style of Evanston. These pictures that are submitted via the website of the City will be
judged and narrowed down to thirty pictures to be placed in a photo album to go on
display. Page 47 of 433
Citizen Comment
Michael Drennan, 820 Oakton stated his support for the possible bag Ordinance and
how so many plastic bags pollute our waters, snagging tree branches and power lines.
He urged the Council to do something as he also thanked the Environment Board.
Mike Vasilko, 2728 Reese Ave. stated his concern of the debt the City finds itself in and
the 8% tax increase that will be levied against the citizens of Evanston. He also stated
Evanston is one of the highest taxed communities on the North Shore.
Junad Rizki, 2204 Ridge Ave., expressed his opinion of an unethical budget process. He
stated the City has grossly misinformed the public for the real property tax increase. He
questioned whether or not Council members have read through the documents
thoroughly before taking action to proceed forward.
Andrew Hobaugh, 721 University Place, a senior at Northwestern U and co-president of
the Roosevelt Institute. He stated his support for the bag Ordinance and that the students
have been working on research of a bag Ordinance and a way to eliminate plastic bags
and disposable on campus.
Elizabeth Miller, 602 Lake Street, she also is a senior at Northwestern U. and a member
of the Roosevelt Institute. She stated she was voicing her support of the proposed bag
Ordinance from the Environment Board, as well as having a six month education period
to teach people why this is necessary.
Padma Rao, 2246 Sherman Ave., stated her attorney approved her statements and she
asked if the Council had looked up any of the references her attorney suggested at the
last meeting. She asked many questions of why the Council did not address certain
issues, but instead continually attacked her and tried to attempt to prevent her from
making comments.
BK Rao, 2246 Sherman, gave her comments and concern on the Kendall subdivision
and the 1st Amendment rights of the US citizens. She spoke of the trees and the alley the
City will allow the developer to cut down and introduce a danger to the children in the
area. She also spoke of the mistreatment of herself and her daughter before the Council
and stated she would be back to express her opinion.
SPECIAL ORDER OF BUSSINESS
(SP1) 2nd Quarter 311 Report Presentation
Staff recommends that City Council review the 2nd Quarter 311 Report.
For Discussion
Joe McRae, Interim Assistant City Manager came forward to introduce the 2nd quarter
report for the 311 initiative. He pointed out the five top service requests which were:
• Trash-missed recycling pick-up
• Trash-missed pick-up
• Trash-special pick-ups
• Graffiti (Public and Private Property)
• Trees (Storm Clean-up)
He then had each Department Head to come and talk about the five areas of concern.
After the Department Heads completed their explanations Ms. Erika Storlie presented the
2nd quarter overview of the service requests. A motion was moved and seconded with a
Roll Call vote that netted a 9-0 yea for approval. Please refer to the attached power-point
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presentation for further detailed information.
(SP2) License Plate Recognition Proposal Presentation
Staff recommends City Council review the License Plate Recognition proposal.
For Discussion
Rickey Voss, Parking Manager gave a presentation of a proposed license plate
recognition program. Please see attached report.
(SP3) Robert Crown Request For Proposal
Staff recommends Council approval to release a Request for Proposal for the subject
project to three developer teams, prequalified earlier this year. Funding will be provided
by Capital Improvement Plan Account No. 415555 with a budget of $143,000
For Action
Doug Gaynor, Director of Parks/Recreation/Community Services gave his presentation to
bring the Council up to date.
This item was discussed extensively by the Aldermen and then had a Roll Call vote of 9-0
to approve the request, so the motion passed.
(SP4) Public Works Projects
(SP4.1) 2012 Water Main Replacement & Street Resurfacing Program
Staff recommends City Council approval of the proposed list of projects to be included
in the 2012 Water Main Replacement and Street Resurfacing Program, subject to final
approval of the FY2012 Capital Improvements Plan (CIP). In addition, staff recommends
the development of a new 5-Year Street Improvement Plan (FY2013-FY2017) to be
completed in 2012.
For Action
This item was moved to the A&PW committee for October 24, 2011 for deliberation.
(SP4.2) Potential Bus Shelter Locations – Citywide Creative Outdoor Advertising
of America (COA), Inc.
Staff will present potential locations for Creative Outdoor Advertising of America (COA)
Inc., to proceed to install bus shelters where feasible for City Council review and
approval. A 10 year contract with COA was approved by the City Council on September
27, 2010. The potential bus shelter locations were presented and discussed during the
Administrative & Public Works Committee meeting on March 14, 2011.
For Discussion
Suzette Robinson, Public Works Director gave her presentation of the progress of the
dealings with COA, and the Council granted approval to move forward with the
negotiations.
(SP4.3) TIGER III Grant Application: Church Street from Lawler St. (Skokie) to
Chicago Ave. (Evanston) and Dodge Avenue from Dempster St. to Lyons St.
Staff recommends authorization for the City Manager to apply for a TIGER III
Discretionary Grant to fund the construction of the West Evanston Plan on Church
Street (NS Channel to Chicago) and Dodge Avenue (Dempster to Lyons). The total cost
of funding this project is estimated to be $16,300,000 of which $11,720,000 would be
funded with TIGER III Grant funds. The remaining $4,580,000 would be funded by the
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City of Evanston.
For Discussion
This item was moved to the October 24th meeting as a special order of business.
(SP5) Disposable Bag Presentation
Environment Board will present an update on options regarding disposable bags for City
Council to review.
For Discussion
This item was postponed until the next Council Meeting on the 24th of October.
Evanston 311Evanston 311
22ndnd Quarter ReportQuarter Report
Joe McRae, Interim Assistant City ManagerJoe McRae, Interim Assistant City Manager
Erika Storlie, Interim Citizen Engagement Division ManagerErika Storlie, Interim Citizen Engagement Division Manager
Page 50 of 433
2
Agenda
Submitted by,
Rodney Greene, City Clerk
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Rev. 10/20/2011 10:54:50 AM
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, October 24, 2011
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN BURRUS, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF October 10, 2011
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 10/09/11 $2,507,443.79
(A2) City of Evanston Bills FY2011 through 10/25/11 $2,513,040.72
(A3.1) Approval of Contract Award to Broadway Electric, Inc. for the 5kV Motor
Control Center Replacement at the Water Utility (Bid 12-59)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 5kV Motor Control Center Replacement (Bid 12-59) in the
amount of $394,745 (Base Bid amount of $390,295 and $4,450 for Alternate 1)
with Broadway Electric, Inc. (831 Oakton Street, Elk Grove, IL). Funding will be
provided by the Water Fund Account 733113.65515. Replacement of this
equipment is necessitated due to fire damage and was therefore not budgeted. It
is anticipated that the base bid amount of $390,295 will be reimbursed by
insurance. The remaining $4,450 for Alternate 1 will be funded by excess funds
budgeted for capital projects that were deferred.
For Action
(A3.2) Approval of 2011 CIPP Sewer Rehabilitation Contract B Award to American
Pipe Liners, Inc. (Bid 12-60)
Staff recommends that City Council authorize the City Manager to execute a
contract for Cured-In-Place Pipe Lining Contract B (Bid 12-60) with American
Pipe Liners, Inc. (P.O. Box 28, Highland Park, IL) in the amount of $161,698.50.
Funding for this work will be from the Sewer Fund Account 7420.65515 which
has an allocation of $375,000 for sewer improvements on streets being
resurfaced.
For Action
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Rev. 10/20/2011 10:54:50 AM
(A3.3) Approval of Sole Source Contract Award for 5th Ward Pilot Area Luminaire
Replacement Project to Elcast Lighting
Staff recommends that City Council authorize the purchase of 77 Elcast Induction
Lighting Units in the amount of $32,637.22 from Elcast Lighting (815 S Kay
Avenue, Addison, IL). Elcast is the sole distributor/fabricator of the standard City
of Evanston Tallmadge street light luminaires. Funding will be provided by the
remaining balance ($19,000) in the Streetlight Upgrade Project (415868), and
from a 50% equipment donation of $16,319 from Northwestern University.
For Action
(A3.4) Approval of Contract Award to Clauss Brothers, Inc. for the 2011 James
Park Renovations Project (Bid 12-62)
Staff recommends that City Council authorize the City Manager to execute a
contract with Clauss Brothers, Inc. (360 West Schaumburg Road, Streamwood,
IL) for the 2011 James Park Renovation Project in the total amount of $45,500.
Funding will be provided by FY2011 Capital Improvement Plan (CIP) Account
415410 in the amount of $7,369, and the remaining $38,131 from the 2011 CIP
Contingency account.
For Action
(A4) 2012 Water Main Replacement & Street Resurfacing Program
Staff recommends City Council approval of the proposed list of projects to be
included in the 2012 Water Main Replacement and Street Resurfacing Program,
subject to final approval of the FY2012 Capital Improvements Plan (CIP). In
addition, staff recommends the development of a new 5-Year Street
Improvement Plan (FY2013-FY2017) to be completed in 2012.
For Action
(A5) March 1, 2011 Police and Firefighter Pension Actuarial Report
Staff recommends that City Council review and approve the March 1, 2011
Actuarial Valuation for usage in the 2011 Tax Levy for Police and Firefighter
funding purposes. The recommended Actuarial Required Contribution (ARC) as
determined by this study is $6,401,393 for the Firefighters’ Pension Fund, and
$8,521,751 for the Police Pension Fund.
For Action
(A6) City of Evanston’s Commonwealth Edison (ComEd) Franchise Agreement
and Other Issues Associated with Electric Power Reliability
Staff recommends that the City Council: 1) receive this report; 2) refer to the
City’s Utility Commission the issue of Municipal Electric Aggregation to study any
potential benefit aggregation could have for Evanston residents and businesses
and report back to the City Council no later than February 29, 2012; and 3)
request that the City work with the Northwest Municipal Conference on state
legislation dealing with ComEd during the General Assembly’s Fall Veto Session.
For Action
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Rev. 10/20/2011 10:54:50 AM
(A7) Ordinance 79-O-11, Amending Class AC Liquor Licenses, Authorizing
Limited Alcohol Consumption in Viewing Auditoriums
Local Liquor Commissioner recommends City Council adoption of Ordinance 79-
O-11, which amends the Class AC liquor license to allow patrons to purchase
alcohol in the theater café and take their alcoholic beverages inside arts cinema
viewing auditoriums during motion pictures rated PG-13 or R, and special events.
For Introduction
(A8) Ordinance 82-O-11, Decreasing the Number of Class C Liquor Licenses
Due to a Change in Ownership of Jacky’s on Prairie
The Local Liquor Commissioner recommends introduction, suspension of the
rules, and adoption of Ordinance 82-O-11 to decrease the number of Class C
liquor licenses from 26 to 25 due to a change in ownership for Jacky’s on
Prairie, 2545 Prairie Street. Request suspension of the Rules for Introduction
and Action on October 24, 2011.
For Introduction and Action
(A9) Ordinance 83-O-11, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to Silva Winston, LLC, new owner of Jacky’s on Prairie
The Local Liquor Commissioner recommends introduction, suspension of the
rules, and adoption of Ordinance 83-O-11 to increase the number of Class C
liquor licenses from 25 to 26 to permit issuance to Silva Winston, LLC, new
owner of Jacky’s on Prairie, 2545 Prairie Street. Request suspension of the
Rules for Introduction and Action on October 24, 2011.
For Introduction and Action
(A10) Ordinance 84-O-11, Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Taco Diablo, 1029 Davis Street
The Local Liquor Commissioner recommends passage of Ordinance 84-O-11 to
increase the number of Class B liquor licenses from 16 to 17 to permit issuance
to Taco Diablo, LLC, d/b/a “Taco Diablo,” 1029 Davis Street.
For Introduction
(A11) Ordinance 87-O-11, Authorizing a Cable Franchise System between the City
of Evanston and Comcast of Illinois IV, Inc., for a Period of Seven (7) Years
Staff submits for consideration Ordinance 87-O-11 which would renew Comcast’s
non-exclusive cable system franchise with the City for a period of 7 years.
Suspension of the Rules is requested to enable Introduction and Action by City
Council on October 24. 2011.
For Introduction and Action
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Rev. 10/20/2011 10:54:50 AM
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Final
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Administration and Public Works
MEETING MINUTES
Administration & Public Works
Monday, October 10, 2011
5:45 P. M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey
Members Absent:
Staff Present: Katherine Agonis, Godwin Chen, Chief Eddington, Sarah Flax,
Doug Gaynor, Catherine Hurley, Jewell Jackson, Lonnie Jeschke,
Chief Klaiber, Marty Lyons, Joe McRae, Sat Nagar, Debby
Thomas, Kate Todd, Rickey Voss
Others Present: Sue Carlson - Resident
Sharon Feigon – CEO of I-GO Car Sharing
Presiding Member: Delores Holmes
I. DECLARATION OF QUORUM
With a quorum present, Chairman Holmes called the meeting to order at 6 P. M.
II. APPROVAL OF MINUTES OF REGULAR MEETING of September 26, 2011
It was moved by Ald. Grover and seconded by Ald. Braithwaite that the minutes of the
September 26, 2011 meeting be approved. A voice vote was taken and the minutes
were approved.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 09/25/11 $2,502,291.16
It was moved by Ald. Grover and seconded by Ald. Burrus that the payroll of
09/25/11 be approved. A voice vote was taken and the payroll of 09/25/11 was
approved 5 – 0.
(A2) City of Evanston Bills FY2011 through 10/11/11 $4,336,553.08
Credit Card Activity for Period Ending August 31, 2011 $ 128,489.50
*Ald. Rainey, referring to the returned seized funds asked why if seized, they
were retuned to the person they were seized from. It seems to suggest that if
caught selling drugs you will get a big portion of the money returned. Chief
Eddington (Police Department) related that this case is troubling. The
defendant was found guilty but most of the money was returned as fees to his
attorney. Ald. Holmes asked if the courts asked what the attorney’s fee were.
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Administration and Public Works
Chief Eddington said they do. The attorney gets the dollars and the defendant
gets nothing. Any money remaining goes to the City. This is common practice.
Ald. Rainey thought that in this case, the City had spent more than the $300 they
received. This happens too frequently.
*Ald. Rainey then inquired as to where the Brummel Tot Lot was located. She
asked how it was that money earmarked for her ward could be taken and used
elsewhere. Marty Lyons (Assistant City Manager) stated that the project had
been closed out and the unused funds could then be spent elsewhere. The
unused funds should have gone into another fund for future use. Ald. Rainey
again asked where this tot lot is and M. Lyons replied that it is at the corner of
Brummel Street and Richmond Place. Ald. Rainey asked if it was CD funds or
bond funds and M. Lyons said that it was bond funds. Ald. Rainey closed her
question by saying she did not understand the route some of these funds take.
It was moved by Ald. Grover and seconded by Ald. Braithwaite that the bills list of
10/11/11 and the credit card activity for the period ending 08/31/11 be approved.
A voice vote was taken and the bills list of 10/11/11 and credit card activity of
08/31/11 was approved 5 – 0.
(A3) Approval of Free Holiday Parking in the City’s Three Downtown Self-Park
Garages and Lot 60 on Weekdays between 5 p.m. and 12 Midnight and all
day on Saturday beginning Thursday, November 24, 2011
Staff and the Transportation/Parking Committee recommend approval to
provide free holiday parking in the City’s three Downtown Self-Park
Garages and Lot 60 located at 1234 Chicago Avenue on weekdays between
5 p.m. and 12 midnight and all day on Saturday beginning Thursday,
November 24, 2011 through Monday, January 2, 2012. Funding provided by
the Parking Fund.
Ald. Rainey wanted it pointed out that Sundays also are free.
It was moved by Ald. Burrus and seconded by Ald. Braithwaite that A3 be
approved. A voice vote was taken and it was approved 5 - 0.
(A4) Approval of the Installation of a Solar Canopy and Electric Vehicle
Charging Station at Parking Lot 3
Staff recommends City Council reconsider approving the location for an
additional solar photo voltaic canopy (solar canopy) and electric vehicle
charging stations for two plug-in electric vehicles (PEV) in Parking Lot 3.
Consideration of Parking Lot 3 was tabled at the September 26th City
Council Meeting.
Ald. Grover mentioned that information was received about another location, lot
32 at 825 Hinman Avenue. She thought that they might have the opportunity to
acquire a third spot. Resident Sue Carlson, 2679 Stewart, spoke to the issue.
She thanked Ald. Grover for her support of a canopy on Central street. She said
that she was very excited to get this in north Evanston. She was delighted she
said about a canopy going in downtown. It is a great opportunity to place a sign
for the residents to learn about I-GO and the City going green. She ended by
urging the support of this committee. Sharon Feigon, CEO of I-GO, said that she
was here tonight to answer questions. She continued that the committee’s
support is appreciated. The I-GO signs and how it works and the benefits
installed next to the library will add to the area. Her group has talked about
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Administration and Public Works
putting a canopy at an existing location on Hinman since cars are already there.
There has also been interest in placing a canopy at a Northwestern site near
the bursar’s office. Contracts are ready to be signed. What is decided tonight is
what it will be. If the committee wants three locations, I need to know tonight she
concluded. Ald. Grover thanked Ms. Feigon and for offering a chance to have a
third location. The canopy will broadcast being green. We asked about the
Woman’s Club use of lot 3, Mr. McRae do you have an answer. Joe McRae
(Interim Assistant City Manager) said that at the direction of Ald. Fiske he
reached out the Woman’s Club to tell them about the meeting tonight. There has
been no response. Ald. Rainey mentioned that at the last meeting she had told
of a lot with no tree overhang, the corner of Hinman Street and Chicago Avenue.
It is a block from a high rise, a shopping mall and a transportation hub. It is a
dense part of town where many residents do not have a car space. Parking is
scarce most of the time. It would be an ideal location. I suggest this as the third
location she said. Ald. Burrus asked Ms. Feigon about the membership in that
area. Ms. Feigon said that they are always interested in new members and in
expanding their areas of coverage. We are already in the shopping mall and it is
on our list as a place to expand beyond regular I-GO cars. I cannot think of a
canopy right now. Ald. Holmes suggested that this new area be kept on the list
for further expansion. Ms. Feigon said that she would like to add vehicles first.
She said she will have her engineer look at the Hinman site. Ald. Burrus asked if
they could amend this item to read lot 3 plus one other site. If Hinman Avenue
does not work out that the Howard street location would be considered. Ms.
Feigon reiterated, lot 3, the library, and then choose Hinman Avenue at Main
Street or Chicago Avenue at Howard Street. Ald. Holmes asked the legal staff if
she had all this and Katherine Agonis said she did. Ald. Burrus motioned that
this item be amended to approve the library site (lot 3) and either the Hinman
Avenue site or the Chicago Avenue site as the third location. It was seconded by
Ald. Grover. A voice vote was taken and it passed 5 – 0.
It was moved by Ald. Burrus and seconded by Ald. Braithwaite that A4 as
amended be approved. A voice vote was taken and it was approved 5 - 0.
(A5) Resolution 57-R-11, Authorizing Construction Funding Agreement with
Illinois Department of Transportation (IDOT) for the Sheridan Road Signal
Modernization Project (Chicago Avenue to Central Street)
Staff recommends approval of Resolution 57-R-11 authorizing the City
Manager to sign the construction funding agreement with the Illinois
Department of Transportation (IDOT) for the Sheridan Road Signal
Modernization Project (Chicago Avenue to Central Street). Funding will be
provided by a Federal Congestion Mitigation Air Quality (CMAQ) Grant in
the amount of $674,000 and $316,655.20 in local funding from the Sheridan
Road signal project capital improvement account (415895). Construction
costs for the new signal south of Garrett Place on Sheridan Road in the
amount of $130,033 will be funded by Northwestern University.
Ald. Burrus opened that discussion by rescuing herself. Ald. Rainey asked if the
130K was part of the 316K. She asked if the sum of the two was paying more
than we thought. Sat Nagar (Senior Engineer) said the two figures are
separate. The 316K includes 20% of the local match for construction and the
cost to upgrade signal at Sheridan and Central. M. Lyons said that if she thought
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Administration and Public Works
a smaller amount was mentioned before this he would look into it. Ald. Rainey
said he did not have to.
It was moved by Ald. Grover and seconded by Ald. Rainey that A5 be
approved. A voice vote was taken and it was approved 4 - 0.
(A6) Ordinance 85-O-11, Amending Title 10, Regarding Residents Parking Only
Districts, Adding District S: Eight o’clock (8:00) A.M. to Six o’clock (6:00)
P.M. Monday through Saturday for 2500 Block of Hurd Avenue
Staff and the Transportation/Parking Committee recommend approval of
Ordinance 85-O-11 amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 11: Schedule XVIII; Residents Parking Only
Districts, of the Evanston City Code, Adding (Q). District S: eight o’clock
(8:00) A.M. to six o’clock (6:00) P.M. Monday through Saturday for 2500
block of Hurd Avenue.
It was moved by Ald. Rainey and seconded by Ald. Braithwaite that A6 be
approved. A voice vote was taken and it was approved 5-0.
(A7) Ordinance 86-O-11 Amending Title 10, Regarding Limited Parking
Residential Exemption District ‘A’, Adding Lincoln Street, South Side, from
Orrington Avenue to Sherman Avenue
Staff and the Transportation/Parking Committee recommend approval of
Ordinance 86-O-11 amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 10: Schedule X (F) 6; Limited Parking, of the
Evanston City Code, to include in Residential Exemption District ‘A’,
Lincoln Street, South Side, from Orrington Avenue to Sherman Avenue.
It was moved by Ald. Burrus and seconded by Ald. Braithwaite that A7 be
approved. A voice vote was taken and it was approved 5-0.
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Homes, as Chair, noting that there was no further business to conduct,
declared the meeting adjourned. The time was 6:35 p.m.
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: October 20, 2011
Recommended Action: Staff recommends approval of the city of Evanston
Payroll and Bills List.
Summary:
Payroll – Sept. 26, 2011 through Oct. 9, 2011 $2,507,443.79
(Amount includes employer portion of IMRF, FICA, and Medicare)
Bills List – October 25, 2011 $2,513,040.72
General Fund Amount – Bills list $300,952.45
General Fund Amount – Supplemental list $ 4,230.81
General Fund Total: $305,183.26
Attachments: Bills List
For City Council meeting of October 24, 2011 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.41340 WALTON, KENYA SEIZED FUNDS CASE 10-5547 250.00
100.22735 TREASURER OF THE STATE OF ILLI UNCLAIMED PROPERTY REMIT-STATE 2,156.45
100.41420 PETTY CASH - JOSEPH WAZNY *N.E.T. OPERATING FUND REIMB.2,500.00
100.41340 DIRECTOR, ILLINOIS STATE POLIC CASE 10-5547 SEIZED FUNDS 557.95
100.21639 EYE MED VISION CARE MONTHLY PREMIUM 2,690.48
100.21680 CHICAGO TRANSIT AUTHORITY 901 *CHICAGO CARD PLUS PAYMENT 580.00
100.22777 ILLINOIS DEPT OF REVENUE *SALES TAX SEPT. 2011 95.00
100.21650 NATIONAL GUARDIAN LIFE INSURAN MONTHLY PREMIUM 416.59
9,246.47
1300 CITY COUNCIL
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE CITY COUNCIL 163.30
163.30
1400 CITY CLERK
1400.62457 MUNICIPAL CODE CORPORATION SUPPLEMENT PAGES 48.44
1400.62210 RYDIN SIGN & DECAL TEMPORARY HANDICAP TAGS 252.79
1400.62457 MUNICIPAL CODE CORPORATION SUPPLEMENT PAGES 3,897.14
1400.62360 MUNICIPAL CLERKS' ASSC. N & N YEARLY DUES CLERK/DEPUTY CLERK 40.00
1400.56045 INTERNATIONAL CODE COUNCIL CODE BOOKS 4,332.12
8,570.49
1505 CITY MANAGER
1505.62360 ROTARY CLUB OF EVANSTON CITY MANAGER MEMBERSHIP DUES 373.00
1505.64540 AT & T MOBILITY WIRELESS SERVICE 119.62
492.62
1510 PUBLIC INFORMATION
1510.62205 THE WBEZ ALLIANCE, INC.BACKSTAGE EVANSTON RADIO ADS 1,390.00
1510.62665 EVANSTON COMMUNITY MEDIA CENTE OPERATIONAL EXPENSE 10-11 16,500.00
17,890.00
1525 MISC. BUSINESS OPERATIONS
1525.68205 LYNN MONTEI ASSOCIATES *SERVICES ENGAGE EVANSTON 3,907.75
1525.68205 LYNN MONTEI ASSOCIATES PROFESSIONAL SERV.7,407.75
11,315.50
1705 LEGAL ADMINISTRATION
1705.62345 FEDERAL EXPRESS CORP.SHIPPING 23.46
1705.62345 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 38.02
1705.62130 ZUKOWSKI, ROGERS, FLOOD & MCAR COMCAST FRANCHISE RENEWAL 110.00
171.48
1905 ADM.SERVICES- GENERAL SUPPORT
1905.62295 BOBKIEWICZ, WALTER REIMB. BUDGET TEAM LUNCH 50.00
50.00
1910 FINANCE DIVISION - REVENUE
1910.51620 HARRISON & HELD, LLP OVERPAYMENT TRANSFER TAX 450.00
1910.51620 COOK COUNTY RECORDER OF DEEDS DOCUMENT CHARGES 35.00
1910.65045 THIRD MILLENNIUM ASSOC ANNUAL MAINTENANCE 495.00
1910.65045 THIRD MILLENNIUM ASSOC LOCKBOX SET UP-2011 VEHICLE SE 650.00
1
*Advanced payments
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CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1910.65045 THIRD MILLENNIUM ASSOC SERVER FEE 600.00
1910.65045 PRF GRAPHICS VEHICLE STICKERS 3,774.00
1910.65045 PRF GRAPHICS PARTS & SERVICE 353.00
1910.64541 AZAVAR TECHNOLOGIES AUDIT OF COMED 986.34
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 51.96
7,395.30
1920 FINANCE DIVISION - ACCOUNTING
1920.62110 BAKER TILLY VIRCHOW KRAUSE, LL REVENUE INTERNAL AUDIT 765.00
765.00
1925 FINANCE DIVISION - PURCHASING
1925.62280 FEDERAL EXPRESS CORP.SHIPPING 59.31
1925.65095 OFFICE DEPOT BLANKET ORDER FY 2011 13.40
72.71
1929 HUMAN RESOURCE DIVISION
1929.62160 F.L. HUNTER & ASSOCIATES EMPLOYMENT TESTING 1,560.00
1929.62160 F.L. HUNTER & ASSOCIATES EMPLOYMENT TESTING 600.00
1929.65095 OEC BUSINESS INTERIORS, INC.PLAYER CHAIRS PER QUOTE NO.509.68
1929.62512 VOORHEES ASSOCIATES EXECUTIVE RECRUIT FEES 5,746.67
1929.62270 NORTH SHORE UNIVERSITY HEALTH EMPLOYEE EXAMS 10,530.00
1929.62160 CLS BACKGROUND INVESTIGATIONS BACKGROUND SCREENINGS 908.30
1929.62160 LASER ASSOC., STEPHEN A.RECRUITMENT-FIREFIGHTER 7,225.00
1929.62160 F.L. HUNTER & ASSOCIATES EMPLOYMENT TESTING 1,710.00
1929.62160 LASER ASSOC., STEPHEN A.TESTING 1,275.00
1929.62274 TRANS UNION CORP BASIC FEE 45.00
1929.62160 F.L. HUNTER & ASSOCIATES EMPLOYMENT TESTING 1,950.00
32,059.65
1932 INFORMATION TECHNOLOGY DIVI.
1932.62340 HALOCK SECURITY SERVICES BARRACUDA 400a SPAM FIREWALL 2,798.00
1932.62250 OUTSOURCE TECHNOLOGIES, LLC EQUIPMENT REPAIRS 97.50
1932.62340 HALOCK SECURITY SERVICES INSTANT REPLACEMENT & SUPPORT 1,798.00
1932.62175 US Bank COPIER LEASE AGREEMENT 1,641.52
1932.64505 AT & T 8100 *COMMUNICATION CHARGES 45.57
1932.62250 OUTSOURCE TECHNOLOGIES, LLC EQUIPMENT REPAIRS 97.50
1932.65095 CHICAGO OFFICE TECHNOLOGY GROU STAPLE REFILLS 276.00
1932.64505 TELE-INTERPRETERS, LLC (LANGUA LANGUAGE INTERPRETATION 10.34
6,764.43
1940 MISC. EXPENDITURES / BENEFITS
1940.61510 EAP CONSULTANTS, INC.SEPTEMBER INVOICE 1,027.24
1,027.24
1941 PARKING ENFORCEMENT & TICKETS
1941.64005 COMED ELECTRICITY 91.92
1941.62451 NORTH SHORE TOWING TOWING-BOOTS-STORAGE 4,025.00
4,116.92
2105 PLANNING & ZONING
2105.65095 OFFICE DEPOT ADDTL FY 2011 BLANKET 28.36
2105.62210 TEUTEBERG INC DIVISION DATE STAMP 59.51
2105.62210 ALLEGRA PRINT & IMAGING ENVELOPES 124.00
2
*Advanced payments
Page 62 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2105.62285 AARYNN/ALLYSSA TRUCKING CDBG/PRESERVATION PACKETS 63.98
2105.62285 AARYNN/ALLYSSA TRUCKING ZBA PACKETS COURIER SERV.40.82
2105.62185 CHICAGO TITLE INSURANCE TITLE/TAX SEARCH 1124 CENTRAL 150.00
2105.62210 MUMM PRINT SHOP BUSINESS CARDS-3 KINDS 19.00
2105.65095 OFFICE DEPOT ADDTL FY 2011 BLANKET 7.90
493.57
2115 HOUSING CODE COMPLIANCE
2115.62345 CHICAGO TITLE INSURANCE TITLE-330 ASBURY 140.00
2115.62190 GARRISON, VIRGINIA DEBRIS REMOVAL 525.00
2115.62190 TECHNOLOGY AGAINST GRAFFITI GRAFFITI REMOVALS 324.00
2115.62345 CHICAGO TITLE INSURANCE LEGAL DESCRIPTION-1831 BROWN 10.00
999.00
2120 HOUSING REHABILITATION
2120.65010 DESIGN & CONSTRUCTION RESOURCE ENGINEERING NEWS COST BOOK 69.70
69.70
2121 EECBGRANT-RESI.WEATHER.PROGRAM
2121.55253 MIDWEST ENERGY AUDITS, INC.CASE SF2 002-10 304 SOUTH 150.00
2121.55253 MIDWEST ENERGY AUDITS, INC.WEATHER 010-11 703 CASE 150.00
300.00
2126 BUILDING INSPECTION SERVICES
2126.62145 B & F TECHNICAL CODE SERVICES, FIRE PROTECTION INSPECTIONS 1,261.40
2126.62150 MOSHE CALAMARO & ASSOC SITE MEETING/OBSERVATION 237.50
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 400.00
1,898.90
2127 COMMUNITY INTERVENTION SERVICE
2127.65095 OFFICE DEPOT BLANKET PO FY 2011 EMERGENCY 22.92
22.92
2205 POLICE ADMINISTRATION
2205.62375 THOMSON WEST INFORMATION CHARGES 6 MONTHS 1,340.56
2205.62270 NORTH SHORE UNIVERSITY HEALTH EMERGENCY DEPT. VISIT 105.00
2205.62360 PIONEER PRESS SUBSCRIPTION-1 YEAR 40.00
2205.64005 COMED MONTHLY CHARGES 115.80
2205.62375 AMERICAN MESSAGING PAGERS 20.00
2205.62375 AMERICAN MESSAGING PAGERS 19.99
2205.65085 L3 COMMUNICATIONS TRANSMITTER BATTERY 286.90
2205.65040 LEMOI HARDWARE FLAT TIRE FIX 9.08
2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 16.50
2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 16.05
2205.65125 EVANSTON FUNERAL & CREMATION REMOVALS JULY 2011 1,437.00
2205.65125 EVANSTON FUNERAL & CREMATION REMOVALS SEPT. 2011 1,100.00
4,506.88
2210 PATROL OPERATIONS
2210.65020 CAMPBELL, KEVIN REIMB. VEST/FOP CONTRACT 857.15
2210.65020 CHICAGO BADGE & INSIGNIA BADGE 63.77
920.92
2215 CRIMINAL INVESTIGATION
2215.62370 ACCURATE LOCK SERVICE CASE 11-26028 1454 ELMWOOD 135.00
3
*Advanced payments
Page 63 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2215.65020 J. G. UNIFORMS, INC BODY ARMOR 810.00
945.00
2225 SOCIAL SERVICES BUREAU
2225.62370 THOMAS, JONATHAN YOUTH OUTREACH 9/19-9/30/11 1,035.00
1,035.00
2240 POLICE RECORDS
2240.65095 ILLINOIS PAPER COMPANY COPIER PAPER 1,344.00
1,344.00
2245 COMMUNICATIONS
2245.64540 AT & T MOBILITY WIRELESS SERVICE 143.28
2245.64540 AT & T MOBILITY WIRELESS SERVICE 55.55
198.83
2250 SERVICE DESK
2250.65020 UNIFORMITY, INC.UNIFORMS 87.10
87.10
2251 311 CENTER
2251.64505 AT & T 8100 *311 TELECOMMUNICATIONS 398.47
2251.65020 UNIFORMITY, INC.UNIFORMS 26.95
2251.64505 AT & T 8100 311 COMMUNICATION CHARGES 398.47
2251.65020 UNIFORMITY, INC.UNIFORMS 119.90
943.79
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 258.30
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 134.40
392.70
2260 OFFICE OF ADMINISTRATION
2260.62295 EVANSTON ATHLETIC CLUB FITNESS-SEPT 2011 373.50
2260.65015 O'HERRON CO., INC., RAY WINCHESTER .40S&W, 180 GRAIN 2,616.00
2260.65015 O'HERRON CO., INC., RAY WINCHESTER .40S&W, 180 GRAIN 1,308.00-
2260.62295 NORTHEASTERN ILLINOIS PUBLIC S TACTICAL DRIVER TRAINING 495.00
2260.62295 NORTHWESTERN UNIVERSITY SENIOR MANAGEMENT PROGRAM 800.00
2,976.50
2270 TRAFFIC BUREAU
2270.65085 INTOXIMETERS INC.BREATHALYZER 5,875.00
5,875.00
2280 ANIMAL CONTROL
2280.65025 PETSMART ANIMAL SHELTER LITTER 72.00
2280.65025 PETSMART ANIMAL SHELTER LITTER 32.45
2280.62225 ANDERSON PEST CONTROL PEST CONTROL 50.25
154.70
2305 FIRE MGT & SUPPORT
2305.65020 AIR ONE EQUIPMENT TURNOUT GEAR 1,900.00
2305.65050 HASTINGS AIR-ENERGY CONTROL EXHAUST SYSTEM REPAIR 414.95
2305.65050 HASTINGS AIR-ENERGY CONTROL EXHAUST SYSTEM REPAIR 519.95
2305.62335 DELL COMPUTER CORP.LATITUDE LAPTOP E5520M 1,054.00
2305.65095 OFFICE DEPOT OPEN PO FOR OFFICE SUPPLIES 112.31
4
*Advanced payments
Page 64 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2305.65020 AIR ONE EQUIPMENT TURNOUT GEAR 917.00
2305.62518 FOX VALLEY FIRE & SAFETY FIRE BACK FLOW TEST 650.00
2305.62518 FOX VALLEY FIRE & SAFETY FIRE BACK FLOW TEST 650.00
2305.62518 FOX VALLEY FIRE & SAFETY FIRE BACK FLOW TEST 350.00
2305.62518 FOX VALLEY FIRE & SAFETY FIRE ALARM SERVICE 554.00
2305.62518 FOX VALLEY FIRE & SAFETY FIRE ALARM SERVICE 250.00
2305.62518 FOX VALLEY FIRE & SAFETY FIRE BACK FLOW TEST 350.00
7,722.21
2315 FIRE SUPPRESSION
2315.62295 FROGGMAN INDUSTRIES DBA FROGGM FIREFIGHTING TRAINING 225.00
2315.65085 LEMOI HARDWARE REPAIR PARTS 7.26
2315.65085 LEMOI HARDWARE REPAIR PARTS 7.26
2315.65085 LEMOI HARDWARE REPAIR PARTS 11.80
251.32
2407 HEALTH SERVICES ADMIN
2407.65095 OFFICE DEPOT OFFICE DEPOT 89.47
89.47
2425 DENTAL SERVICES
2425.62521 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 281.00
281.00
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 54.00
54.00
2440 VITAL RECORDS
2440.65095 MSF GRAPHICS, INC.BIRTH CERTIFICATES 467.50
2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 1,046.00
1,513.50
2610 MUNICIPAL SERVICE CENTER
2610.64005 COMED MONTHLY CHARGES 500.25
2610.65050 LEMOI HARDWARE BOLTS/NUTS/NAILS 9.02
2610.62225 SMITHEREEN PEST MANAGEMENT SER RODENT CONTROL 90.00
2610.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 1,485.00
2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 36.86
2,121.13
2630 TRAFFIC ENGINEERING
2630.62210 PIONEER PRESS CTA YELLOW LINE STUDY PUBLIC 57.60
57.60
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64006 COMED MONTHLY CHARGES 14,196.00
2640.64006 COMED MONTHLY CHARGES 226.41
2640.64007 COMED MONTHLY CHARGES 41.40
2640.64006 COMED MONTHLY CHARGES 544.92
2640.64008 COMED MONTHLY CHARGES 25.65
2640.64008 COMED MONTHLY CHARGES 43.40
2640.64008 COMED MONTHLY CHARGES 32.72
2640.64006 COMED MONTHLY CHARGES 210.95
2640.64007 COMED MONTHLY CHARGES 6,774.77
5
*Advanced payments
Page 65 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
22,096.22
2665 STREETS AND SANITATION ADMINIS
2665.62295 NORTHEASTERN ILLINOIS PUBLIC S TRAINING 50.00
2665.62295 NORTHEASTERN ILLINOIS PUBLIC S TRAINING 75.00
125.00
2670 STREET AND ALLEY MAINTENANCE
2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE/FLOWABLE FILL 2011 1,309.50
2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE/FLOWABLE FILL 2011 683.40
2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE/FLOWABLE FILL 2011 1,186.00
2670.62509 NORTH SUBURBAN ASPHALT MAINTEN 2011 CRACK SEALING CONTRACT.50,000.00
2670.62415 KLF TRUCKING 2011 DEBRIS HAULING & DISPOSAL 1,559.50
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 310.07
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 600.95
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 298.96
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 111.61
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 346.43
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 610.55
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 601.96
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 465.61
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 82.32
2670.62295 NORTHEASTERN ILLINOIS PUBLIC S TRAINING 50.00
58,216.86
2806 ADULT SERVICES
2806.65630 BAKER & TAYLOR ADULT PRINT 321.27
2806.65630 BAKER & TAYLOR ADULT PRINT 440.00
2806.65635 WALL STREET JOURNAL PERIODICALS 374.40
2806.65630 BAKER & TAYLOR ADULT PRINT 140.00
1,275.67
2820 CIRCULATION
2820.52610 UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES 250.60
250.60
2835 TECHNICAL SERVICES
2835.65100 DEMCO, INC.LIBRARY SUPPLIES 156.40
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 4,442.27
4,598.67
2840 MAINTENANCE
2840.62225 SIEMENS BLDG TECHNOLOGIES BUILD AUTOMATION SERV AGREEMEN 6,605.00
2840.62225 SCHINDLER ELEVATOR CORP SERV. AGREEMENT 3 ELEVATORS 2,452.11
2840.65040 LAPORT INC FY11-12 BLANKET PURCHASE ORDER 514.19
2840.65040 LAPORT INC FY11-12 BLANKET PURCHASE ORDER 64.03
2840.62245 AMERICAN MESSAGING PAGER 6.01
2840.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 6,855.00
2840.62225 D & M ARCHITECTURAL METALS, IN REPAIR ENTRANCE DOORS PER 1,125.00
2840.62225 SCHINDLER ELEVATOR CORP ELEVATOR SERVICE 795.00
18,416.34
2845 ADMINISTRATION
2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 137.49
6
*Advanced payments
Page 66 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2845.65095 ILLINOIS PAPER COMPANY BLANKET ORDER - COPY PAPER 1,304.00
2845.61010 MIRIAM POLLACK AND ASSOCIATES CONSULTING-LIBRARY DIRECTOR 6,975.00
2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 137.49
2845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX SEPT. 2011 374.00
2845.61010 HILTON ORRINGTON/EVANSTON HOUSING EXP-LIBRARY DIRECTOR 326.88
2845.61010 HILTON ORRINGTON/EVANSTON HOUSING EXP-LIBRARY DIRECTOR 653.76
9,908.62
3005 REC. MGMT. & GENERAL SUPPORT
3005.62315 FEDERAL EXPRESS CORP.SHIPPING CHARGES FOR GRANT APP 17.90
3005.62315 FEDERAL EXPRESS CORP.SHIPPING FOR GRANT APPLICATION 42.58
60.48
3010 REC. BUS. & FISCAL MGMT
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 29.77
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 10.44
3010.65095 ALLEGRA PRINT & IMAGING ENVELOPES 485.00
525.21
3020 RECREATION GENERAL SUPPORT
3020.65125 BECKER ARENA PRODUCTS PURCHASE OF VARIOUS SKATES 747.00
747.00
3025 PARK UTILITIES
3025.64005 COMED MONTHLY CHARGES 189.63
3025.64015 NICOR 0632 MONTHLY CHARGES 34.97
3025.64015 NICOR 0632 MONTHLY CHARGES 10.97
3025.64015 NICOR 0632 MONTHLY CHARGES 46.57
3025.64015 NICOR 0632 MONTHLY CHARGES 62.79
3025.64015 NICOR 0632 MONTHLY CHARGES 55.39
3025.64005 COMED MONTHLY CHARGES 46.41
3025.64005 COMED MONTHLY CHARGES 79.56
3025.64005 COMED MONTHLY CHARGES 215.57
3025.64005 COMED MONTHLY CHARGES 27.08
3025.64005 COMED MONTHLY CHARGES 28.46
3025.64005 COMED MONTHLY CHARGES 18.68
3025.64005 COMED MONTHLY CHARGES 20.17
3025.64005 COMED MONTHLY CHARGES 29.22
3025.64005 COMED MONTHLY CHARGES 4.50
3025.64005 COMED MONTHLY CHARGES 42.67
3025.64005 COMED MONTHLY CHARGES 500.30
3025.64005 COMED MONTHLY CHARGES 101.48
3025.64005 COMED MONTHLY CHARGES 49.02
3025.64005 COMED MONTHLY CHARGES 104.16
3025.64005 COMED MONTHLY CHARGES 137.38
3025.64005 COMED MONTHLY CHARGES 41.89
3025.64005 COMED MONTHLY CHARGES 253.05
3025.64005 COMED MONTHLY CHARGES 20.35
3025.64015 NICOR 0632 MONTHLY CHARGES 38.39
3025.64015 NICOR 0632 MONTHLY CHARGES 31.85
3025.64005 COMED MONTHLY CHARGES 86.78
3025.64005 COMED MONTHLY CHARGES 184.97
7
*Advanced payments
Page 67 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3025.64005 COMED MONTHLY CHARGES 86.52
2,548.78
3030 CROWN COMMUNITY CENTER
3030.62505 FIEBIG, ESTHER YOUTH BALLET INSTRUCTOR 240.00
3030.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 61.45
3030.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 13.29
3030.62375 JEAN'S GREENS, INC.PLANT SERVICE SEPT 2011 50.00
3030.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 10.02
3030.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 168.12
3030.62505 LOCKETT, LAMAR ADULT DANCE INSTRUCTOR 120.00
3030.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 42.89
3030.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 23.63
3030.62505 FONSECA MARTIAL ARTS KARATE INSTRUCTION SUMMER 3,765.60
3030.62505 3 POINT ATHLETICS INSTRUCT SUMMER HOOPS CAMP 2,940.00
3030.62505 VAN DER KARR, MICHELLE A.ADULT DANCE INSTRUCTOR 80.00
3030.62505 LANGO OF NORTHSHORE, LLC SPANISH LANGUAGE CLASS INSTRUC 648.00
3030.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 49.11
8,212.11
3035 CHANDLER COMMUNITY CENTER
3035.65040 LAPORT INC 2011 BLANKET PO JANITORAL 100.94
3035.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 28.36
3035.62507 CLASSIC BOWL SCHOOL DAY OFF PROGRAM 98.40
227.70
3040 FLEETWOOD JOURDAIN COM CT
3040.62511 RATLIFF, HERMAN III FUNKOUTIC COMMUNITY PROG INSTR 300.00
300.00
3050 RECREATION OUTREACH PROGRAM
3050.62490 HOME CITY ICE COMPANY ICE, ICE CHESTS AND DELIVERY 86.25
3050.65040 LAPORT INC FLOOR FINISH 162.08
3050.62490 HOME CITY ICE COMPANY ICE, ICE CHESTS AND DELIVERY 83.00
3050.62490 HOME CITY ICE COMPANY ICE, ICE CHESTS AND DELIVERY 70.00
3050.62490 HOME CITY ICE COMPANY ICE, ICE CHESTS AND DELIVERY 89.50
3050.62490 HOME CITY ICE COMPANY ICE, ICE CHESTS AND DELIVERY 125.25
3050.62490 HOME CITY ICE COMPANY ICE, ICE CHESTS AND DELIVERY 60.25
3050.62490 HOME CITY ICE COMPANY ICE, ICE CHESTS AND DELIVERY 149.50
825.83
3055 LEVY CENTER
3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX SEPT. 2011 50.00
3055.65040 LAPORT INC 2011 BLANKET PO JANITORAL 103.00
3055.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 23.37
3055.62505 CONNELLY'S ACADEMY 2011 BLANKET PO MARTIAL ARTS 1,095.30
3055.62505 CONNELLY'S ACADEMY 2011 BLANKET PO MARTIAL ARTS 276.00
3055.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 42.00
3055.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 42.00
3055.62210 ALLEGRA PRINT & IMAGING ENVELOPES 280.00
3055.62245 ALARM DETECTION SYSTEMS, INC. ALARM DVR REPAIR 225.00
2,136.67
8
*Advanced payments
Page 68 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3080 BEACHES
3080.64015 NICOR 0632 MONTHLY CHARGES 50.01
3080.65020 FITNESS WEAR, INC.WINDBREAKERS, FANNY PACKS 298.95
3080.64015 NICOR 0632 MONTHLY CHARGES 46.38
395.34
3085 RECREATION FACILITY MAINT
3085.65055 PIONEER MFG CO.PUMP ASSEMBLY 206.60
3085.65070 JOHN DEERE LANDSCAPES ATHLETIC FIELD LINE PAINT 395.00
601.60
3095 CROWN ICE RINK
3095.62508 LEVI, MATTHEW ADULT BROOMBALL REF/SCOREKEEP 210.00
3095.62508 BOSAN-BRUNO, DONALD SCOREKEEPER ADULT BROOMBALL 50.00
3095.65070 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 75.00
3095.62508 BABICZ, GEORGE S.SCOREKEEPER ADULT BROOMBALL 60.00
3095.62508 PFEIFFER, SHAWN REFEREE ADULT BROOMBALL 240.00
3095.62375 JEAN'S GREENS, INC.PLANT SERVICE SEPT 2011 50.00
3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06
3095.65110 BECKER ARENA PRODUCTS PURCHASE OF VARIOUS SKATES 2,500.00
3095.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 260.50
3095.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 39.49
3095.65095 OFFICE DEPOT FOLDERS RETURNED 10.16-
3095.62508 KNUTSON, KRISTOFER R.REFEREE ADULT BROOMBALL 420.00
3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06
3,960.95
3100 SPORTS LEAGUES
3100.62508 BROOKS, MARVIN UMPIRE FEES 210.00
3100.62508 DANIELS, GARRY UMPIRE AND ASSIGNMENT FEES 383.00
3100.62508 GILL, STEVE UMPIRE FEE 120.00
713.00
3205 COMMUNITY RELATIONS
3205.62490 GAST, ED LINK CARD REIMBURSEMENT SEPT 116.00
3205.62490 DONGVILLO FARM LINK CARD REIMBURSEMENT 10.00
3205.62490 SMITS FARMS LINK CARD REIMBURSEMENT 45.00
3205.62490 D & H FARMS LINK CARD REIMBURSEMENT 77.00
3205.62490 TRADERS POINT CREAMERY LINK CARD REIMBURSEMENT 17.00
3205.62490 OLD TOWN OIL LINK CARD REIMBURSEMENT 95.00
3205.62490 BRUNKOW CHEESE LINK CARD REIMBURSEMENT 14.00
3205.62490 IRON CREEK FARM LINK CARD REIMBURSEMENT 99.00
3205.62490 TOMATO MOUNTAIN FARM LINK CARD REIMBURSEMENT 36.00
3205.62490 SEEDLING LINK CARD REIMBURSEMENT 27.00
3205.62490 TERESA'S FRUIT AND HERBS LINK CARD REIMBURSEMENT 123.00
3205.62490 GREAT HARVEST BREAD CO.LINK CARD REIMBURSEMENT 120.00
3205.62490 DENNY'S ACRES LINK CARD REIMBURSEMENT 17.00
3205.62490 ELKO'S PRODUCE AND GREENHOUSE LINK CARD REIMBURSEMENT 106.00
3205.62490 LAKE BREEZE ORGANICS LINK CARD REIMBURSEMENT 159.00
3205.62490 NICHOLS FARM LINK CARD REIMBURSEMENT 195.00
3205.62490 K & K FARM'S LINK CARD REIMBURSEMENT 96.00
3205.62490 KINNIKINNICK FARM LINK CARD REIMBURSEMENT 153.00
9
*Advanced payments
Page 69 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3205.62490 BENNISONS BAKERIES LINK CARD REIMBURSEMENT 35.00
3205.62490 HENRY'S FARM LINK CARD REIMBURSEMENT 537.00
3205.62490 J.W. MORLOCK AND GIRLS LINK CARD REIMBURSEMENT 93.00
3205.62490 NEW WORLD BAGEL CO. DBA BAGEL LINK CARD REIMBURSEMENT 26.00
3205.62490 M AND D FARMS LINK CARD REIMBURSEMENT 52.00
3205.62490 LYON'S FARM LINK CARD REIMBURSEMENT 137.00
3205.62490 FIRST, JON LINK CARD REIMBURSEMENT 100.00
3205.62490 NOFFKE FAMILY FARM LINK CARD REIMBURSEMENT 120.00
3205.62490 RIVER VALLEY RANCH LINK CARD REIMBURSEMENT 67.00
3205.62490 ZELDENRUST FARM LINK CARD REIMBURSEMENT 85.00
3205.62490 GENEVA LAKES PRODUCE LINK CARD REIMBURSEMENT 124.00
3205.62490 HEARTLAND MEATS LINK CARD REIMBURSEMENT 57.00
2,938.00
3210 COMMISSION ON AGING
3210.62295 QUARTET COPIES TRAINING SUPPLIES 97.50
3210.62295 QUARTET COPIES TRAINING SUPPLIES 134.40
231.90
3505 PARKS & FORESTRY GENERAL SUP
3505.62375 METROPOLITAN WATER RECLAMATION LEASE AGREEMENT 1,300.00
1,300.00
3510 HORTICULTURAL MAINTENANCE
3510.65050 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 72.72
3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 88.63
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2011 LANDSCAPE MAINTENANCE 555.75
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2011 LANDSCAPE MAINTENANCE 394.75
3510.65070 MIDWEST FUEL INJECTION SERVICE DIESEL SERVICE 636.67
3510.62195 KGI LANDSCAPING 2011 LANDSCAPE MAINTENANCE 5,540.00
3510.62195 KGI LANDSCAPING 2011 LANDSCAPE MAINTENANCE 3,000.00
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2011 LANDSCAPE MAINTENANCE 551.50
10,840.02
3515 PARKWAY TREE MAINTENANCE
3515.65070 ALEXANDER EQUIPMENT CO.TANK CAP 98.40
3515.65070 ALEXANDER EQUIPMENT CO.PIN/BRAKE BAND 3.95
102.35
3520 DUTCH ELM DISEASE CONTROL
3520.65075 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 21.17
3520.62415 NORTH SHORE TOWING TOW & HOOK 65.00
3520.62415 NORTH SHORE TOWING TOW & HOOK 65.00
3520.62415 NORTH SHORE TOWING TOW & HOOK 65.00
3520.62415 NORTH SHORE TOWING TOW & HOOK 65.00
281.17
3530 PRIVATE ELM TREE INSURANCE
3530.62385 JOHNSON TREE EXPERTS REMOVAL TAGGED ASH TREE 1,080.00
3530.62385 SUNRISE TREE SERVICE INC TREE REMOVAL 1017 RIDGE CT.1,480.00
3530.62385 JOHNSON TREE EXPERTS REMOVAL TAGGED ELM TREE 2,070.00
3530.62385 GLENWOOD TREE EXPERTS DISEASED ELM REMOVAL 2,470.00
7,100.00
10
*Advanced payments
Page 70 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3605 ECOLOGY CENTER
3605.62490 JACK'S TENTS & PRODUCTIONS, IN (2) 40 X 40 WHITE TENTS 1.00
3605.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 95.10
3605.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 16.47
3605.64005 COMED MONTHLY CHARGES 22.51
3605.56045 ILLINOIS DEPT OF REVENUE *SALES TAX SEPT. 2011 8.00
3605.64015 NICOR 0632 MONTHLY CHARGES 54.29
3605.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 56.75
3605.62490 JACK'S TENTS & PRODUCTIONS, IN 20 X 30 1-INSTALLED ON GLASS 470.00
724.12
3710 NOYES CULTURAL ARTS CTR
3710.62425 LIFTOMATIC ELEVATOR, INC ELEVATOR SERVICE BY COMPANY 150.00
3710.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 99.74
3710.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 61.76
3710.65040 LAPORT INC ADDTL JANITORIAL SUPPLIES 200.00
3710.65040 LAPORT INC ADDTL JANITORIAL SUPPLIES 99.00
3710.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 213.80
3710.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 33.25
857.55
3727 NCAP - ETHNIC FESTIVAL
3727.62511 BLAZONCZYK, EDWARD JR.PERFORMER AT 2011 ETHNIC 1,700.00
1,700.00
3729 NCAP - LAKESHORE FESTIVAL
3729.62515 PATTEN INDUSTRIES ELETRICAL EQUIP. RENTAL FOR 3,235.00
3729.62515 HEWITT, PAUL SOUND EQUIPMENT LAKESHORE 1,200.00
4,435.00
3805 FACILITIES ADMINISTRATION
3805.62509 OTIS ELEVATOR COMPANY ELEVATOR REPAIRS 451.84
3805.62376 NICOR 0632 MONTHLY CHARGES 24.28
3805.64005 COMED MONTHLY CHARGES 213.08
3805.64005 COMED MONTHLY CHARGES 274.55
963.75
3806 CIVIC CENTER SERVICES
3806.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICE 4,330.00
3806.65050 DALLIA FLOOR & WALL CO.ARMSTRONG FLOORING 90 SQ. FT.99.00
3806.62225 DUSTCATCHERS, INC.FLOOR MATS FOR 209.00
3806.64015 NICOR 0632 MONTHLY CHARGES 146.30
3806.62225 ANDERSON PEST CONTROL PEST CONTROL 422.00
5,206.30
3807 CONSTRUCTION AND REPAIRS
3807.65050 GRAINGER, INC., W.W.REPLACEMENT LIGHT FIXTURE 95.58
3807.65050 GRAINGER, INC., W.W.EMERGENCY LIGHTS 71.82
3807.62509 THYSSENKRUPP ELEVATOR ELEVATOR SERVICE 540.00
3807.65050 GRAINGER, INC., W.W.ELECTRICAL FITTINGS 34.76
3807.65050 GRAINGER, INC., W.W.REIMB. CREDIT MEMO 98.31-
3807.65050 GRAINGER, INC., W.W.ELECTRICAL CONNECTORS 43.16
687.01
308,865.67
11
*Advanced payments
Page 71 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00190 HPRP GRANT FUND
4901 HPRP GRANTS
4901.63158 CONNECTIONS FOR THE HOMELESS HPRP PAYMENTS 272.56
4901.63160 CONNECTIONS FOR THE HOMELESS HPRP PAYMENTS 15,291.38
4901.63159 CONNECTIONS FOR THE HOMELESS HPRP PAYMENTS 7,867.92
4901.63156 CONNECTIONS FOR THE HOMELESS HPRP PAYMENTS 89.84
23,521.70
23,521.70
00195 NEIGHBOR.STABILIZATION PROGRAM
5006 PROGRAM DELIVERY
5006.62205 EVANSTON ROUND TABLE LLC 1/4 PAGE AD LIVE EVANSTON!279.00
5006.62205 AMERICAN MARKETING SERVICES, I NSP2 AD-EVANSTON REVIEW 1,303.46
5006.62205 AMERICAN MARKETING SERVICES, I NSP2 AD-EVANSTON REVIEW 406.82
1,989.28
1,989.28
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.64505 AT & T 8100 COMMUNICATION CHARGES 69.66
5150.65625 SUNGARD PUBLIC SECTOR, INC.TRAINING TRAVEL EXPENSES - ES-2,106.17
5150.65625 SUNGARD PUBLIC SECTOR, INC.TRAINING TRAVEL EXPENSES - ES-270.40
5150.64505 AT & T 8100 COMMMUNICATION CHARGES 475.70
5150.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 2,698.71
5150.62295 POLINSKI, PERRY J REIMB. MEALS IPSTA CONFERENCE 128.00
5150.62295 DRAKE, BRIAN REIMB. MEALS IPSTA CONFERENCE 128.00
5150.64505 AT & T 8100 COMMUNICATION CHARGES 54.91
5,931.55
5,931.55
00210 SPECIAL SERVICE DIST #4
5160 SPECIAL SERVICE DIST #4
5160.62517 EVMARK OPERATING FUNDS 4TH QRT.97,000.00
97,000.00
97,000.00
00215 CDBG FUND
5200 HOUSING ASSISTANCE
5200.62825 MCKEE, JAMES PROPERTY SECURITY IMPROVEMENTS 2,895.00
2,895.00
5203 HANDYMAN
5203.63095 CEDA/ NEIGBORS AT WORK HANDYMAN PROGRAM 476.00
5203.63095 CEDA/ NEIGBORS AT WORK HANDYMAN PROGRAM 1,275.00
1,751.00
5205 TARGETED CODE ENFORCEMENT
5205.62770 ALLIANCE SERVICE GROUP, INC.BOARD UP-715 CHICAGO AVE 360.00
5205.62770 TGF ENTERPRISES, INC.CASE 06-0526 1932 DODGE 85.00
445.00
5220 CDBG ADMINISTRATION
12
*Advanced payments
Page 72 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5220.62285 AARYNN/ALLYSSA TRUCKING CDBG/PRESERVATION PACKETS 6.00
5220.62185 BORJA, THERESA FINANCIAL MANAGEMENT SERV.3,690.00
3,696.00
5276 DISPOSITION
5276.62961 COMED MONTHLY CHARGES 31.69
31.69
8,818.69
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.62190 COOK COUNTY RECORDER OF DEEDS DOCUMENT CHARGES 1,854.00
5280.62190 COOK COUNTY RECORDER OF DEEDS DOCUMENT CHARGES 190.00
5280.62190 COOK COUNTY RECORDER OF DEEDS DOCUMENT CHARGES 38.00
5280.65535 AQUA PRO POWER WASHERS, INC. CASE SF 958-09 1034 FLORENCE 329.78
5280.65525 J.C. LICHT AND COMPANY PAINT PROGRAM 399.92
5280.62190 CHICAGO TITLE INSURANCE TITLE-1930 GREY 140.00
5280.65525 J.C. LICHT AND COMPANY PAINT PROGRAM 400.00
5280.62190 FLADER PLUMBING & HEATING SEWER REPAIR 2110 KEENEY 683.00
4,034.70
4,034.70
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62346 COOK COUNTY TREASURER RE TAX-2010 727 W. HOWARD 8,981.17
5300.62346 COOK COUNTY TREASURER RE TAX-2010 629 HOWARD 2,772.16
5300.65522 EVMARK FUNDING AGREEMENT 4TH PAYMENT 22,578.00
5300.65522 MCAULIFF, STEVE WINDOW DISPLAYS 500.00
5300.62295 ACCELA, INC.ADMINISTRATOR TRAINING 3,000.00
5300.65095 OFFICE DEPOT BLANKET PO FY 2011 ECON DEVEL 7.90
5300.65095 OFFICE DEPOT BLANKET PO FY 2011 ECON DEVEL 79.40
5300.65522 MCAULIFF, STEVEN *WINDOW COVERING-329 HOWARD 750.00
5300.65522 MCAULIFF, STEVEN *WINDOW COVERING-329 HOWARD 500.00
5300.62210 MUMM PRINT SHOP BUSINESS CARDS-3 KINDS 19.00
39,187.63
39,187.63
00300 WASHINGTON NATL TIF DEBT SERV
5470 WASHINGTON NAT'L TIF DS
5470.65515 EVMARK ECON. DEV. CONTRIBUTION 2011 18,000.00
18,000.00
18,000.00
00320 DEBT SERVICE FUND
5711 2010 A BONDS
5711.62350 PUBLIC FINANCIAL MANAGEMENT, I ELECTRONIC DISTR. 2011A BONDS 1,250.00
1,250.00
1,250.00
00415 CAPITAL IMPROVEMENTS FUND
415175 CIVIC CTR RENOVATIONS
415175.65050 GRAINGER, INC., W.W.REIMB. CREDIT MEMO 751.10-
13
*Advanced payments
Page 73 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
415175.65510 OEC BUSINESS INTERIORS, INC.DELIVER STORAGE CABINET PER 165.00
415175.65510 OEC BUSINESS INTERIORS, INC.SUPPLY & INSTALL FURNITURE PER 2,542.16
415175.62205 CHICAGO TRIBUNE BID #12-58 LEGAL ADVERTISEMENT 781.00
415175.65050 ALLIED BUILDING PRODUCTS WATERPROOFING/PATCHING 3,941.31
415175.65050 ALLIED BUILDING PRODUCTS WATERPROOFING/PATCHING 2,070.95
415175.65050 GRAINGER, INC., W.W.CABLE-COUNCIL CHAMBERS 373.60
415175.65050 GRAINGER, INC., W.W.CART/HYDROLIC LIFT 506.25
415175.65050 GRAINGER, INC., W.W.CART RETURN 128.75-
9,500.42
415553 CROWN CENTER SYSTEMS REPR
415553.65050 SPECIALTIES DIRECT, INC. DIV.MEN & WOMENS LOCKER 2,064.00
415553.65050 WOODS DECORATING PAINTING ENTRY OVERHANG 2,850.00
4,914.00
415854 ALLEY PAVING - CITY SHARE
415854.65515 COOK COUNTY RECORDER OF DEEDS DOCUMENT CHARGES 70.00
70.00
415885 BRIDGE REHAB PROGRAM
415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 24,481.18
24,481.18
415887 SHERIDAN ROAD REHAB PROJECT
415887.65515 TRANSYSTEMS CORPORATION Sheridan Road Project 28,406.58
28,406.58
415953 LIBR ENTRANCE DOOR RENOVATION
415953.65510 D & M ARCHITECTURAL METALS, IN REPAIR ENTRANCE DOORS PER 10,000.00
10,000.00
416028 TRAFFIC SIGNAL& ST.LIGHT MAINT
416028.65515 UNION METAL CORPORATION PURCHASE OF 9 STREET LIGHT 19,968.75
19,968.75
416136 EECBGRANT-STREET LIGHT UPGRADE
416136.65515 HECKER AND COMPANY INC.CHANGE ORDER #1 ADDTL LIGHT 78,630.00
416136.65515 HECKER AND COMPANY INC.DAVIT ARM STREET LIGHT FIXTURE 26,251.50
104,881.50
202,222.43
00420 SPEC ASSESS CAP PROJECT FUND
6365 SPECIAL ASSESSMENT
6365.65515 A LAMP CONCRETE CONTRACTORS, I 2011 ALLEY PAVING PROJECT 63,085.50
63,085.50
63,085.50
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 11.93
7005.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 23.38
7005.65095 OFFICE DEPOT REFUND OFFICE SUPPLIES 11.72-
7005.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 8.27
7005.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 59.24
7005.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 80.06
14
*Advanced payments
Page 74 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7005.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 48.49
7005.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 17.98
237.63
7015 PARKING LOTS & METERS
7015.65070 GRAINGER, INC., W.W.MAINTENANCE MATERIALS 386.40
7015.65070 IPS GROUP, INC.MONTHLY SERVICE FEES 361.50
7015.65070 GRAINGER, INC., W.W.MAINTENANCE MATERIALS 513.60
7015.65085 GRAINGER, INC., W.W.MAINTENANCE MATERIALS 44.48
7015.53500 COOK COUNTY COLLECTOR *PARKING TAX SEPT. 2011 240.00
1,545.98
7025 CHURCH STREET GARAGE
7025.53500 COOK COUNTY COLLECTOR *PARKING TAX SEPT. 2011 2,295.25
2,295.25
7036 SHERMAN GARAGE
7036.62425 THYSSENKRUPP ELEVATOR MAINTENANCE 5,716.00
7036.53500 COOK COUNTY COLLECTOR *PARKING TAX SEPT. 2011 3,997.00
7036.62509 SIMPLEX GRINNELL MAINTENANCE 612.16
7036.62509 THYSSENKRUPP ELEVATOR SERVICE AGREEMENT 8,856.90
7036.62400 REVCON TECHNOLOGIES, INC.MAINTENANCE SUPPLIES 1,555.00
20,737.06
7037 MAPLE GARAGE
7037.64015 NICOR 0632 UTILITIES 86.29
7037.62346 COOK COUNTY TREASURER RE TAX-2009 1804 MAPLE 9,314.57
7037.62346 COOK COUNTY TREASURER RE TAX-2008 1804 MAPLE 8,819.03
7037.62346 COOK COUNTY TREASURER RE TAX-2007 1804 MAPLE 9,289.79
7037.62509 ROYAL ELECTRIC & ALARM SERVICE MAINTENANCE REPAIRS 392.00
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX SEPT. 2011 3,101.25
31,002.93
55,818.85
00510 WATER FUND
7100 WATER GENERAL SUPPORT
7100.65010 AMERICAN WATER WORKS ASSN AWWA STANDARDS ON CD 1,130.00
7100.56140 ILLINOIS DEPT OF REVENUE *SALES TAX SEPT. 2011 80.00
7100.62210 MUMM PRINT SHOP BUSINESS CARDS-3 KINDS 19.00
7100.56145 CHICAGO PAVING CONTRACTORS, IN FIRE HYDRANT DEPOSIT REFUND 300.00
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 176.72
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 103.66
7100.62210 FEDEX KINKO'S - CAS ADMINISTRATION PRINTING 95.04
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 28.92
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 146.28
7100.62315 FEDERAL EXPRESS CORP.SHIPPING 167.66
7100.65010 PRINTABLE PROMOTIONS SHIPPING 158.98
7100.62210 FEDEX KINKO'S - CAS ADMINISTRATION PRINTING 190.00
7100.65010 PRINTABLE PROMOTIONS MARATHON BPA FREE SPORT 1,618.50
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 52.28
4,267.04
7105 PUMPING
15
*Advanced payments
Page 75 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7105.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 67,165.04
7105.64015 NICOR 0632 MONTHLY CHARGES 39.82
67,204.86
7110 FILTRATION
7110.62420 NATIONAL POWER RODDING CORP. JETTING EQUIPMENT RENTAL 8,152.77-
7110.62420 NATIONAL POWER RODDING CORP. JETTING EQUIPMENT RENTAL 10,880.00
7110.65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUORSILIC ACID 15,686.50
18,413.73
7115 DISTRIBUTION
7115.65055 EAST JORDAN IRON WORKS, INC.DISTRIBUTION SYSTEM VALVES 8,165.88
8,165.88
7125 OTHER OPERATIONS
7125.62340 INNOVYZE, INC.SOFTWARE MAINT. RENEWAL FOR 2,000.00
7125.62340 INNOVYZE, INC.SOFTWARE MAINT, RENEWAL OF 3,000.00
5,000.00
103,051.51
00513 WATER-DEPR, IMPROV & EXTENSION
733048 FILTER REHAB ( #19-#24)
733048.65515 KENO & SONS, CONSTRUCTION 1964 Filter Addition Rehab 484,186.50
484,186.50
733078 SCADA SYSTEM IMPROVEMENTS
733078.62145 CAMP DRESSER & MCKEE INC.EVANSTON WATER UTILITY 4,921.00
4,921.00
733113 PUMP. STATON SWITCHGEAR REPAIR
733113.65515 PIONEER PRESS LEGAL AD FOR BID-5kV MOTOR 84.80
84.80
489,192.30
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.65055 G & L CONTRACTORS, INC 2011 GRANULAR MATERIALS 5,746.35
5,746.35
7420 SEWER IMPROVEMENTS
7420.62461 INSITUFORM TECHNOLOGIES USA IN 2011 CIPP SEWER REHAB 86,388.60
7420.65515 INSITUFORM TECHNOLOGIES USA IN 2011 CIPP SEWER REHAB 15,690.03
102,078.63
107,824.98
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.68310 WELLS FARGO BANK- SWANCC SWANCC CAPITAL COSTS 7,283.06
7685.62405 WELLS FARGO BANK- SWANCC SWANCC OPERATIONS & MAINT.75,358.79
7685.62390 LAKESHORE WASTE SERVICES, LLC CONDO REFUSE COLLECTION FOR 30,250.00
7685.62415 GROOT RECYCLING & WASTE SERVIC RESIDENTIAL REFUSE -MARCH 61,620.00
7685.62415 GROOT RECYCLING & WASTE SERVIC RESIDENTIAL REFUSE -MARCH 128,646.00
7685.56155 ILLINOIS DEPT OF REVENUE *SALES TAX SEPT. 2011 279.00
303,436.85
16
*Advanced payments
Page 76 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
303,436.85
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.62340 COMPUTERIZED FLEET ANALYSIS IN CUSTOM ON-SITE TRAINING 1,750.00
1,750.00
7710 MAJOR MAINTENANCE
7710.65060 CHICAGO INTERNATIONAL TRUCKS, DOOR HAND GRIP 12.66
7710.65060 CHICAGO INTERNATIONAL TRUCKS, TANK/STRAP/LINING 1,579.47
7710.65060 CHICAGO INTERNATIONAL TRUCKS, TRUCK WINDOW 447.97
7710.65060 CHICAGO INTERNATIONAL TRUCKS, OIL PAN 438.74
7710.65060 P & G KEENE ELECTRICAL STARTER 245.00
7710.65060 P & G KEENE ELECTRICAL ALTERNATOR 162.00
7710.65060 P & G KEENE ELECTRICAL STARTER 195.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 77.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 503.06
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 40.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 620.10
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 56.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 328.36
7710.65060 POWER WASHING PROS.TRUCK WASH 600.00
7710.65060 R.A. ADAMS ENTERPRISES INC,PLOW PARTS 241.32
7710.65060 REGIONAL TRUCK EQUIPMENT CO. I INSTALL STEP BARS 301.00
7710.65060 REGIONAL TRUCK EQUIPMENT CO. I PARTS 51.85
7710.65060 REX RADIATOR AND WELDING CO., RADIATOR/COOLER REPAIR 1,615.00
7710.65060 RG SMITH EQUIPMENT COMPANY ROCKER SWITCH 33.74
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO REPAIRS SIDE DAMAGE 3,318.79
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO REPAIRS RIGHT-SIDE DAMAGE 1,857.10
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR 978.20
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR 1,692.46
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR 597.85
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 142.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 309.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 137.25
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 274.00
7710.65060 SUNNYSIDE PARTS WAREHOUSE PARTS 251.30
7710.65060 SUNNYSIDE PARTS WAREHOUSE BRAKE LINES 35.70
7710.65060 SUNNYSIDE PARTS WAREHOUSE JEEP PARTS 36.48
7710.65060 SUNNYSIDE PARTS WAREHOUSE JEEP PARTS 64.70
7710.65060 SUNNYSIDE PARTS WAREHOUSE JEEP PARTS 24.00
7710.65060 VERMEER MIDWEST BLADE SHARPENING 40.00
7710.65035 WARREN'S SHELL SERVICE MOTORCYCLE FUEL 424.26
7710.65060 WENTWORTH TIRE SERVICE TIRES 330.50
7710.65060 SUNNYSIDE PARTS WAREHOUSE TIRES 1,077.78
7710.65060 SUNNYSIDE PARTS WAREHOUSE TIRE 155.40
7710.65060 WEST SIDE TRACTOR OIL ADDITIVE 24.28
7710.65035 WORLD FUEL SERVICES, INC./TEXO NL GASOHOL 20,388.97
7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 26,867.31
7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTION & REPAIR 1,663.05
7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTION & REPAIR 499.50
17
*Advanced payments
Page 77 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTION & REPAIR 4,031.92
7710.65060 BUCK BROTHERS, INC.WATER PUMP 532.81
7710.65060 CARQUEST EVANSTON CORE RETURN 90.00-
7710.65060 CARQUEST EVANSTON CORE/STARTER RETURN 341.23-
7710.65060 CARQUEST EVANSTON MICRO-V BELT/AUTO TENSIONER 78.84
7710.65060 CARQUEST EVANSTON FLASHER 3.48
7710.65060 CARQUEST EVANSTON BRAKE PARTS 261.63
7710.65060 CARQUEST EVANSTON STARTER 289.39
7710.65060 CARQUEST EVANSTON PIGTAIL/SOCKET 10.10
7710.65060 CARQUEST EVANSTON PIGTAIL/SOCKET 10.10
7710.65060 CARQUEST EVANSTON HYDROL. FITTING 40.60
7710.65060 CARQUEST EVANSTON FITTINGS 98.15
7710.65060 CARQUEST EVANSTON LAMP/OVAL SEAL 42.34
7710.65060 CARQUEST EVANSTON CARB & CHOKE CLEANER 13.20
7710.65060 CARQUEST EVANSTON BRAKE PARTS 317.96
7710.65060 CARQUEST EVANSTON BRAKE ROTOR 90.86
7710.65060 CARQUEST EVANSTON ALTERNATOR 304.58
7710.65060 CARQUEST EVANSTON FOG STANDARD 18.87
7710.65060 CARQUEST EVANSTON PCV VALVE/BOOT 44.59
7710.65060 CARQUEST EVANSTON OIL CONTAINER 69.51
7710.65060 CHICAGO INTERNATIONAL TRUCKS, INSPECTION AND RECOMMENDATIONS 3,265.99
7710.65060 CHICAGO INTERNATIONAL TRUCKS, TANK 1,592.87
7710.65060 CHICAGO INTERNATIONAL TRUCKS, EXHAUST PARTS 483.67
7710.65060 CHICAGO PARTS & SOUND, LLC SQUAD BRAKES 471.36
7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 179.41
7710.62355 CINTAS #22 UNIFORM SERVICE-WEEKLY 136.96
7710.62355 CINTAS #22 UNIFORM SERVICE-WEEKLY 108.46
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 123.73
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 141.49
7710.65035 CITY WELDING SALES & SERVICE I PROPANE 138.04
7710.65035 CITY WELDING SALES & SERVICE I WELDING GASSES 81.15
7710.65035 COUNTRY GAS CO.CYL. RENTAL 29.95
7710.65060 CUMBERLAND SERVICENTER SENSOR/COOLANT 30.74
7710.65060 DOUGLAS TRUCK PARTS PLOW PARTS 958.46
7710.65060 DOUGLAS TRUCK PARTS HITCH PINS 52.62
7710.65060 DOUGLAS TRUCK PARTS PLOW PARTS 2,353.04
7710.65065 DUXLER TIRE & CAR CENTER WHEEL BALANCE 40.00
7710.65065 DUXLER TIRE & CAR CENTER WHEEL BALANCE 40.00
7710.65060 E. J. EQUIPMENT, INC.MOTOR 404.66
7710.65060 EVANSTON AUTO GLASS REPLACE WINDSHIELD 195.00
7710.65060 EVANSTON AUTO GLASS SOLDER LEAD 45.00
7710.65060 GOLF MILL FORD BLEND DOOR MOTOR 56.83
7710.65060 GOLF MILL FORD SEAT BELT PARTS 243.85
7710.65060 GOLF MILL FORD WIPER MOTOR 154.71
7710.65060 GOLF MILL FORD FAN MOTOR ASSYM.367.46
7710.65060 GOLF MILL FORD P/S COOLER 85.10
7710.65060 GOLF MILL FORD FUEL TANK STRAPS 67.31
7710.65060 GOLF MILL FORD IDLE AIR CONTROL VALVE 111.60
7710.65060 GOLF MILL FORD HORN ASYM.76.99
7710.65060 GOLF MILL FORD OVER FLOW TANK 65.35
18
*Advanced payments
Page 78 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 GOLF MILL FORD P/S HOSE 100.24
7710.65060 GOLF MILL FORD SEAT BELT 91.62
7710.65060 GOLF MILL FORD SUSPENSION PARTS 179.89
7710.65060 GOLF MILL FORD KIT/BELTS 180.63
7710.65060 GOLF MILL FORD INSTRUMENT CLUSTER REPLACED 221.36
7710.65060 GRAINGER, INC., W.W.PRESSURE GAUGE 29.76
7710.65060 GROVER WELDING COMPANY PLOW DAMAGE REPAIRS 81.40
7710.65060 GROVER WELDING COMPANY HOPPER REPAIRS 1,181.42
7710.65060 GROVER WELDING COMPANY HOIST BLOCK REPAIRS 578.70
7710.65060 GROVER WELDING COMPANY MOUNTING BRACKET REPAIRS 733.26
7710.65060 GROVER WELDING COMPANY HOT BOX SUPPORTS 565.14
7710.65060 HAVEY COMMUNICATIONS INC.SQUAD DOCKING STATION 92.40
7710.65060 HAVEY COMMUNICATIONS INC.AUXILIARY POWER RECEPTACLE 120.90
7710.65060 INLAND POWER GROUP CAC CRACK ENGINE REPAIR 5,614.01
7710.65060 INTEC VIDEO SYSTEMS, INC.CAMERA-VIDEO SYSTEMS 511.79
7710.65060 INTERSTATE BATTERY OF NORTHERN CORE 891.18
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERY 44.95
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERIES 384.00
7710.65060 INTERSTATE BATTERY OF NORTHERN CORE RETURN 180.00-
7710.65060 INTERSTATE BATTERY OF NORTHERN CORE RETURN 5.00-
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERIES 296.05
7710.65035 KELLER HEARTT CO, INC.OIL 4,350.00
7710.65035 KELLER HEARTT CO, INC.EMPTY DRUMS-7 140.00
7710.65060 KUSSMAUL ELECTRONICS CO.LOAD MANAGER 431.51
7710.65060 LAKE/COOK C.V. JOINTS INC U-JOINT 150.00
7710.65060 LAWSON PRODUCTS, INC.HARD STEEL FLAT WASHERS 34.00
7710.65060 LAWSON PRODUCTS, INC.HEX CAP SCREWS 27.20
7710.65060 LAWSON PRODUCTS, INC.PARTS 115.86
7710.65060 LEMOI HARDWARE NUTS/BOLTS/NAILS 29.94
7710.65060 HYDRAULIC SHOP C/O MCKENNA AUT HOSE ASSYM.61.00
7710.65060 MIDWEST FUEL INJECTION SERVICE CORE RETURN 300.00-
7710.65060 MIDWEST FUEL INJECTION SERVICE FUEL INJECTION PUMP 1,788.42
7710.65060 MONROE TRUCK EQUIPMENT SALT SPREADER V-BOX PARTS 1,440.24
7710.65060 NORTH SUBURBAN AUTO SUPPLY SEAFOAM MOTOR TUNE UP 7.79
7710.65060 NORTHWEST FORD AND TRUCK CENTE P/S HOSE 57.28
7710.65060 P & G KEENE ELECTRICAL STARTER 214.00
106,928.59
108,678.59
00605 INSURANCE FUND
7800 RISK MANAGEMENT
7800.66044 ILLINOIS STATE TREASURER IL WORKERS' COMP COMMISSION 4,304.13
4,304.13
7801 EMPLOYEE BENEFITS
7801.66050 LUFKIN, SALLY A REFUND INSURANCE OVERPAYMENT 653.15
653.15
4,957.28
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
19
*Advanced payments
Page 79 of 433
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/25/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
8000.61755 DAUGHERTY, DERON K.*AFFI PENSION CONF. REIMB.637.44
8000.61755 NATIONAL CONFERENCE ON PUBLIC *ANNUAL DUES 225.00
862.44
862.44
00705 POLICE PENSION FUND
8100 POLICEMEN'S PENSION
8100.61755 SCHELLI REPORTING SERVICE LTD. *COURT REPORTER DISAB. HEARING 1,636.80
1,636.80
1,636.80
1,949,366.75
20
*Advanced payments
Page 80 of 433
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
General
1910.62655 Secap Secap Lease Monthly 255.05
3205.62695 American Charge Taxi Cab Coupons payment 24.00
3205.62695 303 Taxi Taxi Cab Coupons payment 1,350.00
3205.62695 Best Taxi Taxi Cab Coupons payment 1,842.00
100.10260 Ron Morelli - Petty Cash Petty Cash Reimb. Training 409.76
100.41420 IL Homicide Investigators Assoc. ILHIA Registration-2 350.00
4,230.81
Insurance
Various Various Casualty Loss 835.10
Various Various Casualty Loss 57,467.02
Various Various Worker's Comp 16,368.20
Various Various Casualty Loss 1,055.50
Various Various Worker's Comp 54,077.50
129,803.32
NSP2
Various Brinshore Development LLC NSP2 Real Estate Activities 228,800.90
228,800.90
Sewer
7575.68305 IEPA Loan Disbursement Sewer Imp 200,838.94
200,838.94
563,673.97
Grand Total 2,513,040.72
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10/25/2011
21
*Advanced payments
Page 81 of 433
For City Council meeting of October 24, 2011 Item A3.1
Business of the City by Motion: 5kV Motor Control Replacement at Water Utility
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Superintendent – Construction & Field Svcs
Subject: Contract for the 5kV Motor Control Center Replacement (Bid No. 12-59)
Date: October 6, 2011
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
the 5 kV Motor Control Center Replacement (Bid No. 12-59) in the amount of
$394,745.00 (Base Bid amount of $390,295.00 and $4,450 for Alternate 1) with
Broadway Electric, Inc. (831 Oakton Street, Elk Grove, IL).
Funding Source:
Funding for this work will be from the Water Fund, Account 733113.65515. The
replacement of this equipment is necessitated due to fire damage of the current
equipment and was therefore not budgeted. It is anticipated that the base bid price
amount of $390,295 will be reimbursed by insurance. The remaining $4,450 for
Alternate 1 will be funded by the Water Fund from excess funds budgeted for capital
projects that were deferred.
Summary:
On Sunday, May 15, 2011, at approximately 3:15 AM, an electrical fire occurred in the
switchgear equipment at the Evanston Water Utility. As a result, a portion of the
switchgear was damaged beyond reuse. In addition, the remaining electrical equipment
had to be cleaned and evaluated, and the roof above the switchgear equipment had to
be replaced. A copy of the memo sent to the City Council, dated May 25, 2011,
summarizing the fire events and the emergency repairs is attached for reference.
In order to restore the electrical equipment, the City contracted with CDM on an
emergency basis to provide design and construction oversight for the temporary and
final repair of the electrical equipment. CDM was selected because their engineering
services on ongoing projects, including both the 1964 Filter Addition and the SCADA
Memorandum
Page 82 of 433
System Upgrades, gave them an understanding of the water plant facilities that allowed
them to work quickly and accurately.
Following the fire, the water treatment facility operated on backup power generation
fueled by natural gas for three weeks. During that time, City staff working with CDM
was able to make temporary modifications to the switchgear equipment that currently
allow the water treatment facility to run on electrical power. However, while operating
under this temporary configuration, the facility’s ability to respond to electrical
equipment issues and power outages is limited.
To complete the final repair, CDM prepared contract documents for bid. In addition to
replacing the damaged electrical equipment “in kind”, CDM provided two upgrades to
improve the overall safety and resiliency of the treatment facility’s electrical system.
These were bid as alternates to the base bid. Bidding these upgrades as alternates
allows direct tracking of the costs, which will not be reimbursable by insurance. The
project components are as follows:
Item Description
Base Bid Replacement of electrical equipment damaged in the
switchgear fire on May 15, 2011
Alternate 1 Replace electrical feeder to Transformer No. 3
Alternate 2 Install a lightning arrestor system for Main Contactor
No. 1
This project was advertised for bid on September 8, 2011 in the Evanston Review and
on Demandstar. Bids were opened and publicly read on October 4, 2011. Five bids
were received. The contractors submitting the bids were as follows:
Contractor Address
Aldridge Electric, Inc. 844 E. Rockland Road, Libertyville, IL
Broadway Electric, Inc. 831 Oakton Street, Elk Crove, IL
Divane Bros. Electric Co. 2424 N. 25th Avenue, Franklin Park, IL
Excel Electric, Inc. 24 Sangmeister Road, Frankfort, IL
Morse Electric, Inc. 500 W. South Street, Freeport, IL
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until December 3, 2011. The bids were reviewed by
Lara Biggs, Superintendent of Construction & Field Services.
Below is a bid tabulation summary showing the bid result from the vendors that
submitted bids.
Page 83 of 433
Pricing Summary:
Contractor Base Bid Alternate 1 Alternate 2
Total Bid
Price
Broadway Electric, Inc. $390,295 $4,450 $19,300 $414,045
Divane Bros. Electric Co. $408,000 $2,400 $8,250 $418,650
Morse Electric, Inc. $464,500 $3,800 $8,300 $476,600
Aldridge Electric, Inc. $474,500 $5,900 $7,850 $488,250
Excel Electric, Inc. $502,000 $3,269 $10,700 $515,969
The Engineer’s Probable Opinion of Cost was as follows:
Item Estimated Cost
Base Bid $ 400,000
Alternate 1 $ 6,000
Alternate 2 $ 6,000
Staff is recommending award of the Base Bid and Alternate 1 to Broadway Electric.
After review, these items seem reasonably priced by the low bidder, both when
compared to the Engineer’s Probable Opinion of Cost and to the pricing provided by the
other bidders. However, using the same comparison, Broadway Electric’s bid price for
Alternate 2 seems high. Therefore staff is not recommending award of Alternate 2.
During the design phase, it was determined that approximately 80% of the project cost
was the purchase price of the replacement equipment. All other costs on this project,
including labor, overhead and profit, were estimated at $80,000. Because of the limited
scope of electrical services provided by the contractor, it was determined that there
were insufficient subcontracting opportunities and the M/W/EBE goal has been waived.
In addition, although the total project value was over $250,000, the goal to utilize the
Local Employment Program (LEP) was also waived because of the relatively small
amount of total labor utilized on this project. A memo from the Business Development
Coordinator is attached.
CDM has reviewed the bid from Broadway Electric. They checked their references and
found them to be favorable. Their recommendation for award to Broadway Electric is
attached.
Attachments:
Memo to City Council dated May 25, 2011
Business Development Coordinator Memorandum dated October 11, 2011
Recommendation for Award by CDM
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For City Council meeting of October 24, 2011 Item A3.2
Business of the City by Motion: CIPP Sewer Rehabilitation Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction & Field Services
Subject: 2011 CIPP Sewer Rehabilitation Contract B (Bid No. 12-60)
Date: October 13, 2011
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
Cured-In-Place Pipe Lining Contract B (Bid No. 12-60) with American Pipe Liners, Inc.
(P.O. Box 28, Highland Park, IL) in the amount of $161,698.50.
Funding Source:
Funding for this work will be from the Sewer Fund, Account 7420.65515 which has an
allocation of $375,000 for sewer improvements on streets being resurfaced.
Summary:
This contract includes the rehabilitation of approximately 1,712 feet of combined sewer
main ranging in size from 10-inch diameter to 24-inch diameter at 13 different sites. A
location map indicating where the work will take place is attached. The sewer mains
were identified as needing rehabilitation during the closed circuit TV inspection of sewer
mains under or adjacent to streets scheduled for resurfacing during the 2012
construction season. The sewer rehabilitation work is to be completed by December
15, 2011.
The contract documents for this project were sent only to the seven contractors pre-
qualified to perform this type of work as a result of RFQ 11-40. These contractors
submitted information demonstrating that the product they intend to use meets specific
minimum requirements; that they are trained and approved to install the product; and
that they have a minimum amount of experience installing the product. Council
approved the pre-qualification of these contractors on February 14, 2011. A list of the
prequalified contractors is attached.
Memorandum
Page 94 of 433
Bids for the subject project were opened and publicly read on Tuesday, October 11,
2011. Four of the seven pre-qualified contractors submitted bids for this project.
Contractor Information:
Contractor Address
American Pipe Liners, Inc. P.O. Box 28, Highland Park, IL
Insituform Technologies, USA, Inc 17988 Edison Avenue, Chesterfield, MO
Kenny Construction Company 2215 Sanders Rd. Suite 400, Northbrook, IL
Michels Corporation 817 West Main Street, Brownsville, WI
Pricing Summary:
The submitted bids can not be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until December 17, 2011. The bids were reviewed by
Lara Biggs, Superintendent – Construction & Field Services. Attached is a bid
tabulation summary showing the bid results from the four contractors that submitted
bids as well as bids results received for CIPP lining by the Municipal Partnering group.
Contractor Bid Price
American Pipe Liners, Inc. $161,698.50
Municipal Partnering (Insituform) $162,955.80
Kenny Construction Company $201,417.00
Insituform Technologies, USA, Inc $211,553.90
Michels Corporation $224,740.00
American Pipe Liners successfully completed a similar project for the City of Evanston
in 2008.
Based on previous projects for CIPP sewer rehabilitation that have been bid by the City,
it has been determined that this type of project has insufficient subcontracting
opportunities, and the M/W/EBE goal has been waived. A memo from the Business
Development Coordinator is attached.
Attachments:
2011 CIPP Sewer Rehabilitation Contract B Location Map
List of Prequalified Contractors Approved by City Council on February 1, 2011
Bid Tabulation for Bid 12-60, 2011 CIPP Sewer Rehabilitation Contract B
Business Development Coordinator Memorandum dated October 12, 2011
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For City Council meeting of October 24, 2011 Item A3.3
Business of the City by Motion: 5th Ward Luminaire Replacement Project
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Sat Nagar, P.E., Senior Engineer
Tom Twigg, Traffic Operations Manager
Subject: Sole Source Contract Award for 5th Ward Pilot Area Luminaire Replacement
Project
Date: September 13, 2011
Recommended Action:
Staff recommends the purchase of 77 Elcast Induction Lighting Units in the amount of
$32,637.22 from Elcast Lighting (815 S Kay Avenue, Addison, Illinois, 60101). Elcast is
the sole distributor/fabricator of the standard City of Evanston Tallmadge street light
luminaires.
Funding Source:
Funding for this work will come from the remaining balance ($19,000) in the Streetlight
Upgrade Project (415868), and from a 50% equipment donation of $16,319 from
Northwestern University.
Summary:
In 1981 the City of Evanston began a five year replacement project to replace the City’s
entire street lighting system. The project consisted of the replacement of the historical
ornamental post top Tallmadge street lights. During the initial installation the City Council
selected, the Elcast 85 watt Induction Luminaire as the standard lighting unit. Also during
the initial installation Elcast 165 watt lighting units were installed to the east of Sherman
Avenue (between Emerson Street and Noyes Street) to improve visibility. Adequate
street lighting is an important crime prevention measure.
Memorandum
Page 100 of 433
In conjunction with the Northwestern University student government, the Mayor, Police
Chief and other City staff participated in night walks in 2009 and 2010 to observe the
existing lighting levels in the field. City staff has identified a Pilot Area in the City’s 5th
Ward where lighting levels can be improved by replacing the existing 85 watt luminaires
with 165 watt units. The area is roughly bounded by Sherman Avenue on the east,
Noyes Street on the north, Ridge Avenue on the west, and Emerson Street on the south.
This project will serve as a first step in improving the lighting levels in the neighborhood.
Upon approval Staff will order the required luminaires, and will also begin replacing
current lights immediately using remaining available inventory, which will in turn be
replaced through this purchase.
Attachments:
Location Map
Elcast Lighting quotation
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NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E
M I C H I G A N1200
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ISABELLA ST
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5th Ward Pilot Area Induction Lighting Upgrades
9/15/2011
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
5thWardPilotArea.mxd
City of Evanston Department of Public Works
5th Ward Pilot Area
Main Road
Local Street
Railroad
Water
City Boundary
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Page 103 of 433
For City Council meeting of October 24, 2011 Item A3.4
Business of the City by Motion: Contract for James Park Renovations
For Action
To: Honorable Mayor, Members of the City Council and Members
of the Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent of Parks, Forestry & Facilities
Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities
Subject: Contract Award Recommendation for the 2011 James Park Renovations
Project, Bid #12-62
Date: October 24, 2011
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract
with Clauss Brothers, Inc. (360 West Schaumburg Road, Streamwood, IL) for the 2011
James Park Renovation Project in the total amount of $45,500.
Funding Sources:
* FY 2011 CIP #415410 $ 7,369
** FY 2011 CIP Contingency $38,131
Total: $45,500
* Funding for account 415410 was originally established at $20,000 for the subject
project. A portion of the original allocation was used however in order to address a
funding shortfall at the James Park Irrigation System Improvement Project currently in
progress. The only project expenditures which have occurred for the subject project
have been: 1) the bid advertisement and 2) an update of the topographic survey in this
portion of the park to facilitate project design.
** CIP Contingency funding has been established to address potential unanticipated
CIP project expenditures. A total of $350,000 has been set aside for this purpose of
which $38,131 will be utilized in order to make performance of this project possible.
Summary:
James Park is built above an existing landfill facility and as a result is subject to ground
stability issues. The James Park field house is constructed on 60 foot deep structural
caissons in order to prevent settlement but other park improvements, such as
Memorandum
Page 104 of 433
pavements, playground equipment and furnishings are constructed with shallow
foundation systems only which reside within the landfill.
Excessive settlement has occurred at the concrete patio area immediately north of the
James Park field house. This settlement is exacerbated by the fact that the field house
does not settle, as a result of its caisson foundations, while other park amenities do
settle, as a result of their shallow foundations. The settlement is so severe that it has
created a lack of ADA compliance at the field house’s drinking fountain, concession
service counter and northwest storage room entrance. As a result, the entire patio area
must be reconstructed in order to meet ADA compliance in this portion of the park. The
new patio pavement will be installed with both a compacted and proof rolled stone base
as well as a geotextile fabric designed to help stabilize the subgrade.
Bids to perform this work were opened and publicly read on October 4, 2011. A total of
three bids were received as follows:
Contractor Address Base Bid
Clauss Brothers, Inc. 360 West Schaumburg Road,
Streamwood, Illinois 60107 $45,500
Alamp Concrete
Contractors, Inc.
100 Wright Boulevard, Schaumburg,
Ilinois 60193 $62,990
KGI Landscaping PO Box 265, Skokie, Illinois 60076 $88,380
Staff recommends award of the base bid to Clauss Brothers, Inc. for the lump sum
amount of $45,500. Clauss Brothers, Inc. is in compliance with the City’s M/W/EBE
goals (please see attached memorandum for additional information). Additionally, the
City has worked with this contractor on numerous past projects with favorable results.
A breakdown of project expenditures is as follows:
Item Amount
CIP Account #415410 $7,369
CIP Contingency $38,131
Recommended bid award -$45,500
Balance Remaining $0
Work on this project is scheduled to begin in November 2011. The current substantial
completion deadline is December 2, 2011.
-------------------------------------------------------------------------------------
Attachments:
MWEBE Memo
Page 105 of 433
Bid No 12-42, Twiggs Park Renovation, M/W/EBE Compliance Approval, Clauss Brothers, Inc.
To: Stefanie Levine, Assistant Superintendent, Parks, Recreation and
Community Services
From: Lloyd W. Shepard, Business Development Coordinator, Community &
Economic Development Department
Subject: Bid No. 12-62, 2011 James Park Renovations, M/W/EBE Compliance
Approval, Clauss Brothers Incorporated
Date: October 7, 2011
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth, the
City established a goal for general contractors to utilize M/W/EBEs to perform 25% of the
awarded contract.
The M/W/EBE schedules and supporting documentation submitted by Clauss Brothers
Incorporated (CB) for the subject project have been reviewed in accordance with the City of
Evanston Specification for M/W/EBE Participation. CB meets M/W/EBE subcontracting
compliance with a 25.0% M/W/EBE participation.
CB must also meet interim and final compliance. Interim compliance is achieved by utilizing
the scheduled M/W/EBE subcontractors during the course of the project. Final compliance is
based upon the final amounts paid to the scheduled M/W/EBEs as determined by all partial
and/or final waivers of lien or cancelled checks. Other documentation could be requested by
the City to verify the scheduled firms’ utilization.
CBs total base bid is $45,500.00. Listed below are the scheduled M/W/EBEs.
Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE
Herrera Construction
24520 Harmony Rd.
Marengo, IL. 60152
Concrete $9,615.00 21.13 X
Truck King Hauling
4722 S. Spaulding
Chicago, IL. 60632
Hauling $1,760.00 3.87 X
Total M/W/EBE $11,375.00 25.0
Finally, within 15 calendar days after the Notice to Proceed has been issued to CB, a copy
of the subcontract between the M/W/EBEs and CB must be submitted to the Business
Development Coordinator, Community & Economic Development Department. Failure by the
prime contractor to submit a copy of the subcontract could delay payment of progress payments
or final payment.
Memorandum
Page 106 of 433
For City Council meeting of October 24, 2011 Item A4
Business of the City by Motion: 2012 Water Main Replacement & Street
Resurfacing Program
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Dave Stoneback, Director of Utilities
Paul Schneider, P.E., City Engineer
Sat Nagar, P.E., Senior Engineer, Engineering & Transportation
Subject: 2012 Water Main Replacement & Street Resurfacing Program
Date: October 6, 2011
Recommended Action:
Staff recommends City Council approval of the proposed list of projects to be included
in the 2012 Water Main Replacement and Street Resurfacing Program, subject to final
approval of the FY2012 Capital Improvements Plan (CIP). In addition, staff recommends
the development of a new 5-Year Street Improvement Plan (FY2013-FY2017) to be
completed in 2012. This item was held over from the October 17, 2011 City Council
meeting.
Funding Source:
FY2012 proposed funding will be provided subject to prioritization of the CIP during the
upcoming Budget process. Proposed funds may be provided by the Water Fund
($3.1m), Motor Fuel Tax Fund ($1.4m), Capital Improvement Fund ($900,000), and TIF
Funds (Water Main - $430,000 & Street Resurfacing - $795,000). Proposed funding for
the street evaluation will be provided by the Capitol Improvement Fund ($200,000).
Summary:
The 5-Year (FY2007-FY2011) Street Improvement Plan was passed by the City Council
on August 14, 2006. The list is reviewed annually by staff to determine if modifications
are necessary. The revised program is then brought to the City Council for approval.
Once the annual list is approved by the City Council, Engineering staff initiates the
topographic survey of the streets. After the base drawings are prepared the design of
water main replacement, necessary sewer repair and street resurfacing construction
plans are prepared in-house. The necessary coordination with Nicor, ComEd, Comcast,
AT&T and other utilities are also initiated at the same time. The plans are also
Memorandum
Page 107 of 433
Page 2 of 3
submitted to the Illinois Environmental Protection Agency (IEPA), Metropolitan Water
Reclamation District (MWRD) and the Illinois Department of Transportation (IDOT) to
obtain the necessary permits/approvals. We recommend evaluating the streets next
year to develop the next five-year (FY 2013- FY 2017) Street Resurfacing Program.
Beginning in spring each year, City staff reviews the projects included in the 5-Year
Street Improvement Plan and recommends program modifications to the City Council
for the following year based on:
• Carryover projects from the previous year
• Water Main replacement projects proposed by the Utility Department
• Comparative roadway conditions (since streets degrade at varying rates)
• Potential conflicts with other street, utility or development projects
• Funding availability
• Physical inspections
Staff has completed its review and the attached list contains the proposed streets for
water main replacement and street resurfacing in 2012. As a result staff developed the
attached list of projects and recommends approval. Once the annual list is approved by
the City Council, Engineering staff initiates the in-house design of the street resurfacing
and Water Main Replacement Program so that projects are ready for bid in February
and March, when bid pricing is most competitive.
2012 Public Works Street Improvement Program
The following streets are carryover projects from the 2008, 2009, 2010 & 2011 Program.
Ewing Avenue Grant Street to Colfax Street
Greenwood Street Maple Avenue to Sherman Avenue
Hinman Avenue Greenleaf Street to Dempster Street
Madison Street Ridge Avenue to Custer Avenue
Sheridan Place Sheridan Road to Sheridan Road
Dodge Avenue Emerson Street to Simpson Street
Church Street Ridge Avenue to Benson Avenue
The following streets have been coordinated with Utility Department for Water Main
Replacement in 2012:
Ashland Avenue Lincoln Street to Central Street
Bradley Place Fowler Avenue to Pitner Avenue
Isabella Street Lawndale Avenue to Central Park Avenue
Lyons Street Darrow Avenue to East Dead End
Main Street Maple Avenue to Sherman Avenue
McDaniel Avenue Lee Street to Dead End North of Crain Street
Nathaniel Place McDaniel Avenue to Pitner Avenue
Pitner Avenue Main Street to Nathaniel Place
Prospect Avenue Grant Street to Colfax Street
Page 108 of 433
Page 3 of 3
Greenleaf Street Grey Avenue to Dodge Avenue
The following Street Resurfacing and Water Main Replacement Projects are funded by
TIF Funds.
Church Street Dodge Avenue to Ashland Avenue
Church Street Benson Avenue to Chicago Avenue
Greenleaf Street Grey Avenue to Dodge Avenue
Howard Street Custer Avenue to Chicago Avenue
The limits of some of the 2012 streets have been modified and a few streets have been
included based on comparative condition which is presented in the attached table.
Attachments:
2012 Street Improvement List
Map
Page 109 of 433
STREET FROM TO LENGTH
( FT )TYPE WARD REMARKS
Ashland Avenue Lincoln Street Central Street 770 Wm / Res 7 Water Main/Resurfacing
Ewing Avenue **Grant Street Colfax Street 630 Res 6
Foster Street Dodge Avenue Dewey Avenue 840 Res 5
Greenwood Street **Maple Avenue Sherman Place 720 Res 4
Grove Street Chicago Avenue Judson Avenue 1,000 Res 1
Hinman Avenue **Greenleaf Street Dempster Street 1,340 Res 3
Madison Street **Ridge Avenue Custer Avenue 1,614 Res 9
Sheridan Place **Sheridan Road Sheridan Road 1,267 Res 7
Highland Avenue Thayer Street Isabella Street 620 Res 6
**CARRYOVERS FROM 2008, 2010 AND 2011 PLANS 8,801
Bradley Place Fowler Avenue Pitner Avenue 410 WM 2
*Restoration: Trench Patching
Only
Church Street Ridge Avenue Benson Avenue 1,490 Res 1 / 2 / 4
Funding - 60% CIP Funds and 40%
West Evanston TIF Funds
Dodge Avenue **Emerson Street Simpson Street 1,310 Res 5
Greenleaf Street Grey Avenue Dodge Avenue 780 WM / Res 2 Water Main Replacement
Isabella Street Lawndale Avenue Central Park Avenue 780 WM 6
*Restoration: Trench Patching
Only
Lyons Street Darrow Avenue Dead End East of Darrow
Avenue 215 WM 2 / 5
*Restoration: Trench Patching
Only
Main Street Maple Avenue Hinman Avenue 2,040 WM/Res 3 / 4 / 9 Water Main/Resurfacing
McDaniel Avenue Greenleaf Street Dead end North of Crain
Street 1,060 WM 2
*Restoration: Trench Patching
Only
McDaniel Avenue Lee Street Greenleaf Street 700 WM 2
*Restoration: Trench Patching
Only
Nathaniel Place McDaniel Avenue Pitner Avenue 850 WM 2
*Restoration: Trench Patching
Only
Pitner Avenue Main Street Nathaniel Place 1,025 WM 2
*Restoration: Trench Patching
Only
Prospect Avenue Grant Street Colfax Street 580 WM 6
*Restoration: Trench Patching
Only
11,240
Church Street Dodge Avenue Ashland Avenue 1,480 Res 2 / 5 West Evanston TIF
Church Street Benson Avenue Chicago Avenue 1,280 Res 1 Washington TIF
Greenleaf Street Grey Avenue Dodge Avenue 780 Res 2
Street Resurfacing - West
Evanston TIF
Howard Street Custer Avenue Chicago Avenue 1,125 WM / Res 8
Water Main/Resurfacing One
Lane Only - Howard Street TIF
4,665
Grand Total:24,706
2012 STREET IMPROVEMENT PROGRAM
MFT PROGRAM
CIP PROGRAM
TIF PROGRAM
10/13/2011
Page 110 of 433
NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E
M I C H I G A N1200
1800 29002300200019001600400100
200
800
900
1000
1700
2100
2700
2800
500
2100
2700 340030002200160015001000500300300
1100
1200
1300
1800
1900
2300
2900
900 28002500270025007006005002400
1400
1500
1900
2200
2300
2600 350026002400180017001500120011001000800600
2500
2600
300
400
600
800
700
2800 3600230020002200130012001100700200400
1600
200
1000 380033001700900900200500
2000
1300
1600
2500
2400 370026002400210019001400100300100700
1400
1500
2200
100
1100
1700
2000 320031002100180013001400800600400JENKS ST
HAVEN ST
PAYNE ST
LEON PL
P
O
P
L
A
R
A
V
E
GREY AVEHARRISON ST
PR
A
I
R
I
E
A
V
E
REBA PL
COLFAX ST
SH
E
R
IDAN
RD
PARK PL
ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK
AVE
SHERIDAN PL
RIDGE CTMcCORMICK BLVDG
R
E
E
N
B
A
Y
R
D
THAYER ST
PRATT CTGRANT
PITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECENTRAL ST
CALLAN AVERIDGE TER
HULL TER
HOWARD STCOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN
FOREST AVEINGLESIDE PK
GREY AVEST. MARK'S CTEMERSON ST SHERMAN AVEWILDER ST GARRISON AVECAMPUS DRMILBURN PK
THELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVELEMAR AVEMARCY AVEDAVIS S
T
MAPLE AVEHARTZELL ST
LIBRARY PL
SIMPSON ST
CLYDE AVEBROWN AVEGREELEYELMWOOD AVESEWARD ST
ROSL YN PL
GREY AVEFLORENCE AVEHOWARD ST
ISABELLA ST
GROSS POINT RDCUSTER AVELYONS ST
FOWLER AVECLARK
S
T
DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEEMERSON ST
BRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST
PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH
S
T
CRAIN ST
DEMPSTER STJACKSON AVEKEDZIE ST
CLINTON PL
McDANIEL AVEBRI
D
G
E
ST
CALVIN CIR
BROWN AVENORMANDY PL
WOODLAND RD
ELINOR PL
WARREN STLIVINGSTON WASHINGTON ST
NATHANIEL PL OAKKEENEY ST SOUTH BLVD
HAMILTON ST
E
A
S
T
R
A
I
L
R
O
A
D
A
V
E
GREENWOOD ST
UNIVERSITY PLREESE AVEBRUMMEL PL
GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL
BRADLEY PL
GREENLEAF STWALNUT AVEROSALIE ST
BURNHAM PLBENSON AVESHERMAN PL
CULVER
FORESTVIEW RDMARTHA LNHAWTHORNE LN
WADE CT
BROWN AVECROFT LNBROWNGREYCENTRAL ST
RIDGE AVECHANCELLOR ST
PAYNE ST
WESLEY AVEDODGE AVEHARVARD TER MAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL
RIDGE AVEASBURY AVEFOWLER AVEBROADWAY AVEHARTREY AVECASE ST
SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST
STE
W
A
R
T
A
V
EMARCY AVEWELLINGTON CTCLEVELAND ST
MONROE ST
LINDEN PL LAKE SHORE BLVDKNOX
CIRHILLSIDE LN
TRINITY CT
SHERIDAN
SQEDGEMERE CTG
R
E
E
N
B
A
Y
R
D
GARNETT PL
ASHLAND AVEGROVE ST
FOSTER ST
ASBURY AVEBARTON AVEEUCLIDPARK PL
WESLEYCLARK ST
LIVINGSTON ST
COLFAX TER
HARRISON
GRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST
ISABELLA ST
DAVIS ST
MAIN ST
RIDGE AVEASBURY AVET
H
A
Y
E
R
C
T
THAYER ST
ISABELLA ST
HAYES
DARTMOUTH PL
COLFAX PL
THAYERTHAYERSTCRAWFORD
LINCOLNWOOD DRMILBURN ST
LAKESIDE CT
CHURCH ST
HARTZELL ST
P
R
A
I
R
I
E
A
V
E
DODGE AVEOAKTON ST
SOUTH BLVD
CRAINMcDANIEL AVEPITNER AVELEE ST
NOYES ST
LAKE ST
THAYER ST
WASHINGTON ST
LAKE ST
LIVINGSTONCHANCELLOR
LYONS ST
DEWEY AVEPAYNE ST
MAIN STDODGE AVECENTRAL ST
McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL ST
WASHINGTON ST
PITNER AVELINCOLN ST
HINMAN
AVE
SEWARD ST
WESLEY AVECENTRAL ST
KEENEY ST RIDGE
AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST
LINCOLN ST
SEWARD STDARROW AVEGREY AVEPARK PL
ORRINGTON AVEELGI
N
R
D
ELMWOOD AVECOLFAX ST
HINMAN AVEGROVE
S
T
ELG
I
N
R
D
FLORENCE AVEFOREST AVEFOSTER STSIMPSON ST
WESLEY AVEOAKTON ST SHERIDAN
RD
SHERIDAN RD
DEMPSTER ST
GREY AVELEE ST
SIMPSON ST
CHICAGO
AVECHICAGO
AVEBENNETT AVEMADISON ST
KEENEY STRIDGE AVESHERIDAN RDMONTICELLO PL
RICHMOND AVEGRANT ST ASBURY AVEMcDANIEL AVEAUSTIN STASHLAND AVEWESLEY AVEGLENVIEW RD
NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEMULFORD ST
GREENLEAF ST
HILLSIDE RD
CLEVELAND ST BROWN AVEHARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST
McCORMICK BLVDFOSTER STGREENWOOD ST
CALLANPARK PL
JUDSON
AVE
NOYES ST
DARROW AVEASHLAND AVEHARRISON ST
EASTWOOD AVEARTSCIRCLE DR
NOYES WOODBINE AVEPRINCETONCLIFFORD ST
HIGHLAND AVELAWNDALE AVETECH DR
DARTMOUTH PL
Proposed 2012 Street Improvement Program
9/16/2011
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
StreetImprovements2012.mxd
City of Evanston Department of Public Works
Street Resurfacing
Water Main Improvement w/Resurfacing
Water Main Improvement w/Trench Patching
Main Road
Local Street
Railroad
Water
City Boundary
0 0.5 10.25
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Page 111 of 433
For City Council meeting of October 24, 2011 Item A5
Business of the City by Motion: Police and Firefighter Pension Actuarial Report
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Treasurer
Timothy Schoolmaster, Police Pension Board
Patrick Dillon, Fire Pension Board
CC: Wally Bobkiewicz, City Manager
Subject: March 1, 2011 Police and Firefighter Pension Actuarial Report
Date: October 11, 2011
Recommended Action:
City Council review and approve the March 1, 2011 Actuarial Valuation for usage in the
2011 Tax Levy for Police and Firefighter funding purposes. The recommended Actuarial
Required Contribution (ARC) as determined by this study is $6,401,393 for the
Firefighters’ Pension Fund, and $8,521,751 for the Police Pension Fund.
Funding Source:
The funding of this study is being split three ways for 2011. The Police Pension,
Firefighters Pension and General Fund will each pay $5,000 for this report.
Summary:
During the review of the Police and Firefighter’s Actuarial study for the 3/1/10 year, the
City Council directed staff to work with the Police and Firefighter pension boards to
produce a joint actuarial review that would be supported by all parties. Representatives
of both pension boards and City staff prepared and distributed a request for proposal
(RFP) in the Spring of 2011. Two firms responded to the RFP, the incumbent Gabriel
Roeder Smith (GRS) and Company and the Tepfer Consulting Group (TCG), Ltd. The
selection team unanimously chose TCG based on the following:
• The price quote for the 3/1/11 Actuarial Study from TCG was $15,000
compared to $40,000 for GRS.
• TCG also held their price for three years, whereas GRS increased their price
by $2,000 per year.
Memorandum
Page 112 of 433
Page 2 of 6
• TCG provides actuarial services to a far greater number of Downstate Police
and Firefighter pension funds.
Public Act 96-1495, adopted by the General Assembly in 2010 changed benefit levels,
funding requirements, and investment options to be used in administering Police and
Firefighter pension funds as follows:
• Created a Second Tier of benefits for Police Officers and Firefighters as of
1/1/11. Police Officers/Firefighters first entering the Article after 12/31/10
have the following benefits:
o Retirement at age 55 with 10 or more years of service.
o Early Retirement at age 50 with 10 or more years of service, but with a
penalty of ½ of 1% for each month that the retiree is under 55 years of
age (6% per year, up to 30% maximum penalty).
o Final Average Salary based on the highest consecutive 96 months of
the final 120 months of service.
o Maximum pension is 75% of final average salary, earned at 2.5%
annually up to 30 years of service.
• Provides expanded investment options for Article 3 and 4 pension funds.
• Creates an IMRF style enforcement mechanism to require municipalities to
make required contributions to Police and Fire funds beginning in 2016.
• Requires actuarial changes, including a 90% funding ramp by 2040, usage of
the projected unit credit actuarial cost method, and recognition of investment
gains and losses over a five year period.
It is important to note that some of these changes, such as the 90% funding level will
provide immediate tax relief when compared to previous funding requirements. Other
changes, such as the changes in benefits listed above will only have an effect as the
City hires Tier II employees. Substantial savings from these changes will begin to take
effect between five and ten years from now, based on the demographics of our
departments and based on the assumption that we will maintain current staffing levels.
The following table shows a brief summary of our current and projected contributions for
Police and Firefighter pensions.
Page 113 of 433
Page 3 of 6
Police Pension
Fund
Firefighter's Pension
Fund
2012 Original Contribution Projection $8,831,924 $7,148,759
Original Funded Ratio 41.5%40.2%
2012 Revised Contribution Projection $8,521,751 $6,401,393
Revised Funded Ratio 45.7%45.6%
Contribution Change ($310,173)($747,366)
Funded Ratio Change 4.2%5.4%
2011 Contribution $7,787,369 $6,358,267
The 2012 Original Contribution Projection above was provided by GRS last year, using
the regulations in place prior to the adoption of Public Act 96-1495. The 2012 Revised
Contribution Projection is the recommended funding level provided by TCG and is also
recommended by the Police and Firefighter Pension Boards and the City Treasurer.
This recommendation reflects the continued strong support to improve the funded level
of both pension funds as quickly as possible based on sound actuarial assumptions.
This recommendation is not the only course of action available to the City and is above
the minimum required level of funding as allowed under PA 96-1945. The table below
shows two other funding levels and the source/guidance used in creating these levels:
Police Pension
Fund
Firefighter's Pension
Fund
2012 State Minimum Contribution per PA 96‐1945 $6,157,223 $4,596,235
Funded Ratio 48.0%47.1%
Governmental Accounting Standards Board
Minimum Contribution (GASB)$7,478,974 $5,632,665
n/a
2012 Recommend Minimum Contribution $8,521,751 $6,401,393
Funded Ratio 45.7%45.6%
Reduction in Funding by using State Minimum ($2,364,528) ($1,805,158)
Reduction in Funding by using GASB ($1,042,777)($768,728)
Page 114 of 433
Page 4 of 6
Both the Police and Firefighter Pension Boards are not willing to support the utilization
of the state minimum contribution levels. Neither can support the utilization of an
analysis that creates funding levels at a higher percentage ratio but requires less overall
funding to achieve such a ratio. During our review of the report, with TCG the review
committee did discuss alternatives in funding assumptions and method. After this
review and in light of the City Council’s previous direction to receive a recommended
level of funding, the review committee chose to present the report as recommended by
TCG.
Below is a summary of assumptions. Please note that the Actuary will be available to
discuss all assumptions at the City Council meeting.
Change Current Proposed
Investment Return Assumption 7.00% 7.00%
Healthy Mortality Table 1994 GAM RP 2000
Disabled Mortality Table 1992 Railroad Retirement RP 2000
Rates of Salary Increase 5.00% Graded by age from 8% at 25 down
to just over 1% at age 55
Wage Inflation Increase 3.5% 2.5%
Tax Levy Fiscal Year FY 2011 FY 2012
The City’s most recent gross tax levy totaled $41.5 million. Therefore each 1.0%
increase to our tax levy is $415,000. As reflected on page 39 of the 2012 Annual
Proposed Budget, the net property tax increase for the Police Pension Fund is $760,382
and the Firefighter’s Pension Fund is $62,126, for a combined increase of $822,508,
which is just under 2.0%.
The City’s portion of the total Evanston tax bill is just under 20%. Using the above
information, we can calculate the impact to Evanston property taxpayers as being 0.4%.
As noted previously, part of the tax relief related to pension reform will only occur as our
staff turns over and the population of the fund becomes Tier II employees. The table on
the next page shows a long range comparison of contribution projections for both funds.
The GRS projection ends at 2033 as this was the funding cycle last year. The variance
between the GRS and TCG projections through that date result in a possible long term
savings in contributions of $54.0 million.
Page 115 of 433
Page 5 of 6
GRS Projection TCG Projection Variance GRS Projection TCG Projection Variance
2012 7,749,400$ 7,577,834$ (171,566)$ 2012 9,696,000$ 9,006,377$ (689,623)$
2013 7,907,000$ 7,722,583$ (184,417)$ 2013 9,880,000$ 9,264,794$ (615,206)$
2014 8,154,800$ 7,930,051$ (224,749)$ 2014 10,180,000$ 9,625,472$ (554,528)$
2015 8,402,200$ 8,135,692$ (266,508)$ 2015 10,494,000$ 9,907,965$ (586,035)$
2016 8,673,200$ 8,286,095$ (387,105)$ 2016 10,817,000$ 10,130,936$ (686,064)$
2017 8,949,900$ 8,385,659$ (564,241)$ 2017 11,158,000$ 10,384,894$ (773,106)$
2018 9,242,200$ 8,521,536$ (720,664)$ 2018 11,485,000$ 10,697,989$ (787,011)$
2019 9,537,300$ 8,646,875$ (890,425)$ 2019 11,834,000$ 10,978,481$ (855,519)$
2020 9,834,400$ 8,784,957$ (1,049,443)$ 2020 12,196,000$ 11,221,122$ (974,878)$
2021 10,146,600$ 8,856,713$ (1,289,887)$ 2021 12,561,000$ 11,496,012$ (1,064,988)$
2022 10,454,200$ 9,055,087$ (1,399,113)$ 2022 12,934,000$ 11,726,117$ (1,207,883)$
2023 10,764,600$ 9,312,646$ (1,451,954)$ 2023 13,318,000$ 11,968,762$ (1,349,238)$
2024 11,082,700$ 9,502,510$ (1,580,190)$ 2024 13,705,000$ 12,158,857$ (1,546,143)$
2025 11,400,200$ 9,810,281$ (1,589,919)$ 2025 14,097,000$ 12,320,148$ (1,776,852)$
2026 11,719,100$ 10,065,903$ (1,653,197)$ 2026 14,463,000$ 12,598,987$ (1,864,013)$
2027 12,041,200$ 10,300,005$ (1,741,195)$ 2027 14,867,000$ 12,833,042$ (2,033,958)$
2028 12,348,500$ 10,538,934$ (1,809,566)$ 2028 15,245,000$ 13,087,681$ (2,157,319)$
2029 12,657,700$ 10,792,972$ (1,864,728)$ 2029 15,613,000$ 13,304,404$ (2,308,596)$
2030 12,961,100$ 11,022,024$ (1,939,076)$ 2030 15,934,000$ 13,575,484$ (2,358,516)$
2031 13,178,500$ 11,250,343$ (1,928,157)$ 2031 16,192,000$ 13,890,548$ (2,301,452)$
2032 13,257,200$ 11,476,688$ (1,780,512)$ 2032 16,221,000$ 14,085,163$ (2,135,837)$
2033 12,165,500$ 11,679,534$ (485,966)$ 2033 14,699,000$ 14,275,315$ (423,685)$
2034 11,986,338$ 2034 14,444,594$
2035 12,155,394$ 2035 14,514,946$
2036 12,279,964$ 2036 14,569,194$
2037 12,362,768$ 2037 14,521,427$
2038 12,405,881$ 2038 14,429,611$
2039 12,426,497$ 2039 14,306,135$
2040 12,460,815$ 2040 14,151,754$
TOTAL (24,972,578)$ (29,050,450)$
Firefighters Required Contribution Police Required Contribution
ALTERNATIVES:
While the City has the option of using the State Minimum required calculation, this is not
recommended for the following reasons:
• Neither Pension Board would certify their agreement to this levy amount.
• The Independent Actuary does not recommend using the State Minimum
calculation, especially if our goal is to become 90% funded by 2040.
• The Actuarially Recommended Required Contribution provides for a solid
improvement in the funded ratio of both funds.
By funding at the TCG Recommended Contribution Level, the City is assured of
compliance with State statute, and if this funding level produces actuarial gains beyond
what is projected in this report, could see the pension funding ratio increase over 50%
over the next few years.
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Attachments:
Police Pension Actuarial Study
Firefighter’s Pension Actuarial Study
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For City Council meeting of October 24, 2011 Item A6
Business of the City by Motion: Commonwealth Edison Franchise Agreement
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Dave Stoneback, Utilities Director
Catherine Hurley, Sustainable Programs Coordinator
Subject: City of Evanston’s Commonwealth Edison (ComEd) Franchise Agreement
and Other Issues Associated with Electric Power Reliability
Date: October 19, 2011
Recommended Action
Staff recommends that the City Council: 1) receive this report; 2) refer to the City’s
Utility Commission the issue of Municipal Electric Aggregation to study any potential
benefit aggregation could have for Evanston residents and businesses and report back
to the City Council no later than February 29, 2012; and 3) request that the City work
with the Northwest Municipal Conference on state legislation dealing with ComEd during
the General Assembly’s Fall Veto Session.
Summary
In response to the City Council’s request to review options to help better ensure electric
power reliability through our franchise with Commonwealth Edison, staff has reviewed
issues as they pertain to our franchise agreement with the utility. Staff believes that
there is not a reasonable mechanism through our agreement or State law to terminate
the agreement.
However, staff does believe that dissatisfaction with ComEd does lead naturally to a
discussion of municipal electric aggregation, which would allow Evanston residents a
choice of electric power providers. ComEd would continue to deliver electricity in
Evanston, but municipal aggregation does allow residents to purchase power from
another entity.
City of Evanston Franchise Agreement & Illinois Commerce Commission Jurisdiction
The City of Evanston’s first franchise agreement with ComEd was adopted in 1957. It
stated in very basic terms that Commonwealth Edison would provide the City with
electrical service to its residents and businesses, and that ComEd maintain its electrical
system infrastructure in good order. It commenced in 1957 for a term of 35 years. A
brief highlight of the agreement includes:
Memorandum
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Electric utility poles must be placed in alleys when possible and under the
direction of the City Council or its agent,
Poles must not interfere with sewer, water or other city services,
City can ask ComEd to trim trees nearing its power lines,
City maintains right to permit ComEd working in public right-of-way (ROW), and
City will not be responsible to a lawsuit against ComEd if ComEd work on a
public ROW.
The agreement was amended in 1987 with ComEd agreeing to supply electricity,
without charge, to twelve City of Evanston facilities including the Civic Center, all Fire
Stations, all Libraries, Public Works Service Center, Police Department and the now
defunct City Dog Pound. The cost of this service is estimated to be $500,000 per year,
and that cost is charged back to ratepayers by ComEd.
In 1993, the Council approved a (7) seven year extension of the franchise, and the
adopting ordinance, 105-O-93, provided that the City was bound by the terms of the
Model Franchise Agreement approved by the Northwest Municipal Conference. This
ordinance superseded the 1957 franchise agreement in favor of the Model Franchise
Agreement. However, this ordinance also provided that the City could terminate its
obligations under the Model Franchise Agreement if such termination notice was
provided to ComEd at least 6 months prior to the 1999 termination date. On October
12, 1998, the Council did precisely that when it adopted ordinance 91-O-98, notifying
ComEd that the City would no longer be a party to, nor bound by, the Model Franchise
Agreement.
In 1999, ComEd approached the City with a new 50 year standard renewal that was not
approved. All neighboring communities operate under this basic franchise agreement.
On July 12, 1999, the Council adopted ordinance 95-O-99 which extended the authority
and duration of ordinance 13-O-57 until July 14, 2002. In short, the terms and
obligations of the original 1957 franchise agreement were readopted. Since 1999,
several short term franchise extensions were approved. Most recently, the City Council
adopted ordinance 58-O-10, which extended the duration of the 1957 franchise
agreement to September 12, 2015. 8 project obligations and 9 program obligations
were also made part of this extension, said obligations which supplemented the
franchise agreement. ComEd is required to submit detailed reliability reports on a bi-
annual basis and meet with the Technical Review Group of the City. Lastly, the City
may in its sole discretion exercise an option to re-extend the franchise an additional 5
years, from 2015 to 2020.
Under the terms of the current franchise agreement (1957) there is no language
regarding terminating the agreement if the City determines ComEd breached the
agreement. Furthermore, there are no standards in the agreement stating what actions
or omissions constitute a breach by ComEd of the franchise agreement.
The Illinois Supreme Court held that comprehensive electrical utility regulation is
exclusively vested with a single regulatory agency, the Illinois Commerce Commission
the (“ICC”). Commonwealth Edison Co. v. City of Warrenville, 288 Ill.App.3d 373, 379
(1997). The law and the regulations regarding the Public Utilities Act, 220 ILCS 5 et
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seq. and the Electric Supplier Act, 220 ILCS 30, speak to the ICC’s exclusive regulation
and administration regarding ComEd’s services. Evanston’s status as a home rule
entity does not confer any ability to overcome the ICC’s authority. Due to the
preemption of municipal regulatory control over utilities, a franchise agreement cannot
be used as a means to control rates or service requirements. City of Peoria v. Peoria
Water Co., 49 Ill.App.3d 1066 (3rd Dist. 1977).
Discussion
Legal Action Against ComEd – Village of Deerfield vs. ComEd
In 2008, the Village of Deerfield filed a class action lawsuit against Commonwealth
Edison on behalf of its residents stating that ComEd violated both the Illinois Public
Utilities Act and the franchise agreement with Village. Deerfield’s franchise term was 65
years. Deerfield stated that ComEd failed to maintain critical energy infrastructure as
well as adequate and reliable electric service for residents and businesses. In essence,
Deerfield argued that ComEd provided extremely poor electric service in violation of the
franchise agreement, and cited resident’s complaints, ComEd field worker’s statements
to residents and ComEd’s reports as evidence. The lawsuit called for actual damages
as well as punitive damages against ComEd. According to the Village, the lawsuit’s
main objective is to have the electric distribution system in Deerfield fixed, and for
ComEd to maintain it in a dependable manner. After the trial court in Lake County
dismissed one of the three counts, the Second District Appellate Court considered
jurisdictional issues regarding the complaint. The remaining claims in the lawsuit were
count I for breach of contract, and count III seeking damages. In November 2010, the
Appellate Court finished its consideration of the jurisdictional issue and held that the
ICC was the proper entity charged with considering the merits of the case. Thus,
approximately 2.5 years after the lawsuit was filed, the Appellate Court held that the ICC
should consider the merits of the lawsuit. While no substantive decision was rendered
by the Appellate Court, this procedural result confirmed that the ICC, and not the courts,
would be the venue for litigation of this type.
In August 2011, the Village and ComEd reached a settlement in the case. The Record
is unclear as to how the ICC viewed the merits of the lawsuit. As part of the agreement,
ComEd agrees to three separate sets of electric infrastructure improvements. The
upgrades are the replacement of an agreed-upon amount of underground cable (800
feet) serving Deerfield, the installation of automated power distribution equipment on a
key circuit serving Deerfield, and the installation of smart fuse technology on three
Deerfield circuits. Additionally, ComEd will make a $215,000 cash payment to the
Village in exchange for the Village dismissing the lawsuit. The settlement agreement
requires that the Village and ComEd not publicly disparage (criticize) the other.
Village officials estimated their litigation costs were approximately $500,000.
Municipal Aggregation
Municipal aggregation is a process whereby a municipality, county, township, or other
form of local government, like the City of Evanston, acts on behalf of all or a part of its
constituents in procuring their electric supply, either directly or via a third party supplier.
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Providing the means to aggregate customers at a reasonable cost is critical to achieving
the benefits of municipal aggregation. State laws allow for municipalities to form the
aggregated buying groups on behalf of their citizens and small commercial retail
customers. The governmental aggregator chooses an outside supplier for all of the
customer-members in its group.
By aggregating large customer groups and incurring reduced customer acquisition
costs, municipal aggregation may provide benefits to customers through lower cost bulk
power acquisition. Municipal aggregation can lower customer acquisition costs because
the municipality, through its ability to make decisions on behalf of a pre-existing group of
customers, appears to be uniquely situated to aggregate large blocks of customers at
minimal cost. In order to achieve maximum savings, a large number of residential and
small commercial customers need to participate. All residential and small commercial
electricity users will be included in the customer group unless they choose not to
participate during an opt-out process. This opt out process occurs after competitive bids
are received from electricity supplier and the electric rate and identity of the supplier are
made known to customers. Municipal aggregation has been implemented in Illinois and
other states.
Communities as Power Producers
Naperville, IL
Naperville provides electric service to its residents by using its stronger purchasing
power on the open market. The city purchases wholesale electricity on the open energy
market and provides it to residents at competitive or lower rates. Residential customers
pay a monthly service charge and a monthly energy consumption charge per kilowatt
hour. Electric rates are set by the Naperville City Council.
Naperville is a member of the Illinois Municipal Electric Agency (IMEA).
Winnetka, IL
Winnetka is the only municipality in Cook County that operated its own electric utility. It
originally began its operation in January 1900 to supply street and residential power at
night. It ran continually for 90 years until it was shifted from a power producer to a 24-
hour standby for emergencies and times of peak demand. In exchange for the standby
electricity the Village receives a monetary credit from the Illinois Municipal electric
Agency of which it is a member.
Additionally, Winnetka owns its own electric infrastructure including lines and poles.
Winnetka budget indicates that a 26.25 city member staff routinely services and
maintains that infrastructure, and can call upon crews from other IMEA communities in
times of emergency under a mutual aid agreement. Naperville is also a party to this
agreement and IMEA.
Springfield, IL
Springfield City Water, Light & Power (CWLP) is the supplier of electricity for residents
and businesses of Springfield, IL. Unlike Naperville and Winnetka who just purchases
wholesale electricity, CWLP's actually operates facilities that produce power. It has a
few facilities including its Dallman and Dallman 4 coal-fired power stations and three
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diesel generators. Altogether, CWLP has 10 active generating units, consisting of four
coal-fired steam turbine-generators, one dual-fuel natural gas- and oil-fired combustion
turbine, two oil-fired combustion turbines, and three diesel generators. The maximum
summer net capability of all 10 units is 698 megawatts (MW). In addition to owning its
own generating capacity, CWLP has entered into two long-term contracts to purchase
up to 120 megawatts of wind power per year to provide to residents.
Legislative Action
ComED’s Smart Grid Bill
On September 12, 2011 Governor Quinn vetoed Senate Bill 1652, ComEd’s Smart Grid
Legislation. Brief summary points regarding the bill include:
Supporters contend the legislation is needed to finance a "Smart Grid" that could
monitor energy use and reduce waste. The $3 billion, 10-year plan also would
have given ComEd and Ameren money for basic infrastructure.
ComEd estimates a customer who now pays $82 a month for electricity would
have to spend an extra $3 a month for 10 years.
ComEd would have to hit benchmarks by 2014, including proof that residential
electricity bills hadn't risen more than 2.5 percent each year on average. That
2.5% would include not only the cost of smart grid but other regular rate
increases as well.
ComEd would get a more favorable rate of return locked in by SB 1652 instead of
the current system, regulated by the Illinois Commerce Comission(ICC) aimed at
balancing the interests of the company and the ratepayers.
Lawmakers would get to renew or scrap the program in 2017.
The ICC would get more oversight than previous in versions of the bill, but less
stringent than under current standards
The utility also would have to meet certain customer service and performance
standards or regulators could cut into ComEd profits.
Northwest Municipal Conference (MWMC)
In response to local legislators request for municipal input on shortfalls in ComEd’s
outage restoration response following the string of severe weather events earlier this
summer, a workgroup of municipal managers led by Todd Hileman, Village of Glenview,
have been meeting weekly to formulate a response and plan. As part of their process,
the workgroup met with ComEd external affair executives, explored breakdowns in
ComEd crisis communication and emergency response and its impact on municipal
storm recovery efforts and discussed potential remedies including a legislative initiative.
This legislation is in its infancy, but is designed to make ComEd and other power
companies more accountable to residents by granting greater rights to municipalities.
Additionally, the legislation aims to give the Illinois Commerce Commission greater
authority and oversight over ComEd’s response to resident’s needs during outages.
A white paper prepared by the Conference on this issue is attached.
Attachments
“Solutions to Inadequate ComEd Outage Response”
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Northwest Municipal Conference
White Paper
Solutions to Inadequate
ComEd Outage Response
Legislative Remedies to Protect
the Health and Safety of Our Residents
During ComEd Power Outages
October, 2011
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NWMC White Paper: Solutions to Inadequate ComEd Outage Response
Page | 1
Overview: A Need for Action to Ensure Reliable Electric Power
The inadequacies of Commonwealth Edison’s (ComEd’s) response to repeated power outages in
the Northwest Municipal Conference region and the need for legislative remedies to address
these critical shortfalls was brought to a head this summer by a string of devastating storms that
left hundreds of thousands of our residents without power for prolonged periods. Although each
storm was an isolated incident, ComEd’s response to these storm-related incidents combined
with their lack of resolution to continuous power reliability problems that plague pockets of our
communities highlights the need for strong legislative action to hold ComEd to higher reliability
and outage response standards. This need was articulated through numerous meetings conducted
by local legislators and during a hearing of the House Public Utilities Committee on August 16.
A group of municipal professionals, working through the Northwest Municipal Conference
(NWMC), has engaged in a process to address this need. The result of that process is this White
Paper and the ensuing series of legislative recommendations described within.
We offer the products of this work to state officials, legislators and ComEd officials to solve the
long-standing problems and dangerous conditions that threaten the health, safety and welfare of
our communities, hamper local storm-related responses and disrupt the lives of affected residents
and businesses.
Situation: ComEd’s Inadequate Response to Crisis and Non-crisis Related Power Outages
A nearly unprecedented string of severe weather events produced major disruptions throughout
the Chicago region this summer. Six major storms occurring over a seven week stretch brought
heavy and even record setting rainfalls, widespread wind damage and a tornado to our
communities. These storms and their accompanying damage placed a major strain on our
abilities to protect the health and safety of our residents during these crises and required massive
municipal recovery operations to restore our communities.
Compounding the difficulty in responding to these severe weather events were widespread,
prolonged power outages and an unacceptably slow response from the region’s electric power
supplier, ComEd, to restore power or even address critical safety threats resulting from the
storms.
Public safety personnel in many communities were immediately hampered by downed power
lines and equipment blocking access points within storm damaged areas. Instead of devoting
their efforts to providing rescue and other recovery services, police and firefighters often were
required to stand watch over these dangerous live wires to ensure that passersby would not be
harmed or killed while awaiting a ComEd crew to address the immediate danger.
Other critical public health and safety infrastructure, such as emergency operation management
centers, police, fire and 911 operations, sewage pumping and treatment facilities, hospitals and
other critical care facilities, too often remained without power for unacceptably long periods of
time. During a time of crisis, when our constituents are depending on our local governments to
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NWMC White Paper: Solutions to Inadequate ComEd Outage Response
Page | 2
provide the critical services they need to recover, we found our recovery operations hamstrung
by ComEd’s inadequate storm recovery response.
Process: Indentifying Problems and Solutions
On July 28, State Senator Susan Garrett and Representatives Karen May and Elaine Nekritz
called a meeting of local government representatives to discuss their experiences during the
recent storms and to begin working toward solutions. Senator Garrett tasked Glenview Village
Manager Todd Hileman to work through the NWMC to further vet the problems and assemble
possible remedies.
Mr. Hileman was joined in this effort by a number of municipal managers from affected
communities, including: Diana Mikula (Arlington Heights), Ghida Neukirch (Buffalo Grove),
Paul Harlow (Glencoe), Dave Limardi (Highland Park), Bob Kiely and Carina Walters (Lake
Forest), Tim Wiberg and Doug Petroshius (Lincolnwood), Mike Janonis and Dave Strahl (Mount
Prospect), Matt Morrison and Kelly Hamill (Northbrook), Stacy Sigman (Northfield), Al Rigoni
and Julian Prendi (Skokie) and Tim Frenzer (Wilmette).
The group began meeting in early August. The first meeting brought in ComEd external affairs
managers in hopes of facilitating a direct exchange of information to identify areas where
improvements were needed. Unfortunately, ComEd external affairs managers had not
implemented their internal “lessons learned” process and were unable to contribute specific,
proactive input to the discussion. The NWMC group continued meeting and during this process
not only identified a number of common critical areas that require immediate remediation but
also prepared an outline of legislative remedies to these problem areas.
Discovery: ComEd Problems Extend Beyond Storm Related Issues
We recognize that recovering from the widespread and severe nature of these weather events
would place a great strain on any electric utility. However, what we discovered during our
process were systematic weaknesses in the performance of ComEd that limited their ability to
coordinate with municipal disaster relief efforts or even respond to immediate life safety
concerns in an acceptable manner. Below are some of our findings:
• ComEd appeared unable to process, track, prioritize and verify down wires that
obstructed streets. This limited our first responders’ access to significantly impacted
areas and diverted fire and police resources to protect wires for unreasonably long times.
In numerous cases, it took several attempts on the part of local officials to notify ComEd
as to the location of these down wires before ComEd even entered them into their system
for repairs. When minutes and hours are critical in response to down wires, a response
that in some cases went beyond twenty-four hours is unacceptable.
• ComEd was unable to provide municipal leadership with basic, reliable and timely
information during the crises. Communication of critical information including the scope
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NWMC White Paper: Solutions to Inadequate ComEd Outage Response
Page | 3
of outages, exact locations of stricken areas, availability of repair crews and their
estimated time of arrival and restoration data would have greatly enhanced municipal
restoration efforts. In many cases, basic information such as estimated restore times and
even whether an outage had been restored were incorrectly reported to municipal
officials.
• ComEd appeared to have inadequate resources to quickly restore critical public
infrastructure and facilities and therefore were unable to provide reliable restoration times
and other critical information such as their plan to restore the system. A great deal of the
restoration work occurred following the arrival of work crews from out of state utilities
several days after the storm event. Without a shared plan describing the steps and
timeframes to be expected in the restoration process, municipalities lacked the critical
information upon which to implement possible alternative measures (such as bringing in
additional generators) or even advise residents as to how they should respond.
• While ComEd did deploy external affairs staffing to municipalities during the extended
restoration processes, the level of technical proficiency of the assigned staff and their
empowerment to immediately address problems was inconsistent and often fell short in
matching the magnitude of the crises.
• Compounding the difficulties encountered by municipal restoration efforts was a failure
of ComEd customer service information systems. ComEd lacked the ability through
telephone and other electronic communications to handle customer outage reports and
restoration time inquiries. This failure resulted in municipalities being forced to respond
to inquiries from frustrated ComEd customers, leading to the diversion of municipal
resources from other critical functions.
These systematic weaknesses extend beyond storm related outages.
• ComEd frequently is unable or slow to address repeated non-weather related outages that
plague certain areas within our communities. These “pockets” of recurring outages are
caused by equipment failures or other problems within those particular circuits.
Frustrated customers within these pockets turn to their municipal officials for help when
repeated efforts to get ComEd to permanently resolve the problems fail.
• Routine maintenance also appears to be one of ComEd’s systematic weaknesses.
According to ComEd’s August 18 petition to the Illinois Commerce Commission (ICC)
for relief from customer liability due to the six storms, 51% of their total interruptions
were “tree related” (6,489 out of 12,713 total interruptions). Impact of severe weather
could have been greatly mitigated if vegetation management better protected lines.
• Strategic transparent investment of ComEd infrastructure funds to the local distribution
system, in particular toward chronically troubled circuits and additional switches and
related equipment to permit more re-routing of power, also appears lacking.
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NWMC White Paper: Solutions to Inadequate ComEd Outage Response
Page | 4
• While ComEd provides each individual municipality an annual report on their service
during the previous year, the provided report lacks adequate information on system
reliability, maintenance and infrastructure improvement to be useful. Data demonstrating
tangible progress in addressing maintenance, strategic investment and ongoing problems
(including the “pocket” problems) is absent.
Remedies: Legislative and Regulatory Actions Needed
Considering the extent of the systematic weaknesses demonstrated by ComEd, and the fact that
these issues did not suddenly emerge during the first storm of 2011 but rather have been chronic
problems that have remained unresolved for more than a decade, it is the opinion of this group
that legislative and regulatory action must be undertaken to achieve a resolution that ensures the
levels of electric reliability that our constituents pay for and demand.
We strongly recommend that:
• ComEd should be held accountable under the Public Utilities Act required to take
meaningful corrective action.
• Following Governor Quinn’s veto of Senate Bill 1652, the ComEd smart grid bill, the
Illinois General Assembly should prepare legislation requiring and enforcing meaningful
corrective action that is measureable, auditable and transparent.
• The Illinois Commerce Commission, working with the General Assembly, is the
appropriate agency to fully enforce this meaningful corrective action. As part of this
process, the ICC should prepare and submit to the General Assembly information
benchmarking ComEd performance and restoration resources against those of
comparable utilities, identify best practices and submit such data to the General
Assembly for the development of additional future legislation.
Below is a brief description of the legislative and regulatory actions needed to address many
systematic weaknesses. Our recommendations encompass four primary components: Emergency
Preparedness/Management; Accountability; Annual Reporting; and Reliability and System
Maintenance. All of these components are more fully articulated in Appendix 1: Legislative
Outline.
Emergency Preparedness and Emergency Management
In cases of an “area outage emergency” (AOE) where a widespread loss of power occurs
(whether caused by severe weather, natural disaster, disruption, damage or destruction of
transmission or distribution facilities, or other event or related events in temporal proximity) that
either impacts 30,000 or more customers system-wide or 10% or more of customers in an
individual municipality or county, ComEd is responsible for the preparation, distribution and
execution of an emergency management plan. The emergency management plan shall include
prioritization, communication, coordination and restoration protocols to guide the emergency
response.
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NWMC White Paper: Solutions to Inadequate ComEd Outage Response
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The ComEd AOE response must include establishment of an emergency operations center (EOC)
staffed 24-hours, capable of receiving communications (by fax, phone, text or e-mail) from
municipalities and counties regarding down power lines or other damage. In the case of a report
by a public agency of down lines or equipment blocking streets, the EOC must provide
information to the submitting agency as to when utility crews will be dispatched and estimated
time to reopen street or streets reported within 2 hours of receipt.
ComEd is responsible for adhering to prioritization and communication protocols during an
AOE. These protocols, specified by time periods after the onset of an AOE, include:
First 24 hours
• Initialization of communications center
• Direct contact with impacted local government officials to receive, and provide
confirmation of receipt, priority of public safety critical facilities for restoration
Second 24 hours
• Provide local officials with an on-site staff member (which may be shared among
neighboring municipalities) to facilitate restoration efforts, crews assigned and work
being performed and verify status of restoration of identified critical facilities
• Provide municipality a current summary, at least once every 4 hours, of number of
customers out, number of repair tickets out, size in number of customers of repair
tickets currently being worked and number of crews operating in that municipality
Subsequent 48 hours
• Provide continuous 4 hour updates and staff support until completion of restoration
process
These protocols are articulated in flowchart format in Appendix 2.
In advance and following future AOEs, ComEd must make internal improvements in continuing
information and coordination with affected local governments. The advance improvements must
include upgrades to or replacement of ComEd’s e-Outage system to show outages by municipal
boundaries, update more frequently, and provide more accurate information as to location and
existence of outages.
Following an AOE, ComEd is to provide a report within 5 business days of full restoration as to
its plan and timetable for making full repairs and rebalancing of distribution system after initial
restoration. The report should include a checklist of items that municipal officials can utilize to
verify the completion of follow up work.
ComEd also must significantly upgrade their customer communication capacity through
combination of telephone, internet and other resources so that customers may access information
and report outages without burdening local government resources.
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NWMC White Paper: Solutions to Inadequate ComEd Outage Response
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Accountability
Section 16-125 of the Public Utilities Act contains provisions to allow a utility to be exempt
from liability in many widespread outage circumstances. Amendments to Section 16-125 would
provide for a more stringent level of accountability of utilities to address emergency and non-
emergency reliability concerns. These include:
• Failure to implement an emergency management plan or otherwise comply with new
regulations will result in denial of exemption from paying damages to customers.
• Failure to comply with plan provisions in a municipality or a county will result in
denial of exemption from paying damages to customers.
• Notification of a liability exemption application and timeline/procedures for public
comment must be provided to all affected local governments and customers.
Annual Report to Municipalities
Annual reports to municipalities must be enhanced to provide more detailed, easier to understand
description of currently reliability, capital investment and troubleshooting data. The annual
report must be provided in an electronic format and data sets in the report shall be sortable and
searchable. The annual report must include, but is not limited to, the following information:
• Capital investment (by circuit) – lines, infrastructure (transformers, etc.)
• Outage analysis (by circuit) – wildlife, trees, storm, equipment failures; overhead vs.
underground
• Comparison of current year statistics versus reporting year
• Annual inspection report (by circuit) – summary of infrastructure issues discovered,
inspection cycle, circuits completed, action plan, corrective analysis, identification of
problem areas
• Tree trimming by circuit (report year, current year and next year’s schedule) including
hazardous tree list
• Repeat and pocket outage analysis with action plan to correct problems
• Smart grid implementation plan for municipality
• Resident complaints - # complaints, type of complaint, work order response, restoration
time, tracking of 1-800-ComEd customer waiting times
Reliability and System Maintenance
ComEd is responsible for implementing the emergency management protocols and reporting
requirements described in the legislative outline; however, implementation should not come at
the diminishment of investment into the upgrade and maintenance of the existing system. As
part of the ICC’s review of future rate increase cases, ComEd’s performance in implementing
these emergency management protocols and reporting requirements should be taken into
account. Failure to accomplish these requirements or failure to restore power to critical public
safety facilities within a specific timeframe should constitute grounds for the ICC to diminish the
return on equity sought within the future proposed rate increase case.
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Page | 7
Conclusion: Addressing Municipal Concerns with Power Reliability
As the first responders residents look to when a crisis situation emerges, we as municipal
officials need to know that every resource available to ensure the health, safety and welfare of
our communities is being utilized to its fullest capacity. Too often during recent and past
weather related events, the weak link in our restoration process has been the inadequate ComEd
response.
The critical issues in this White Paper can be resolved. Reliable, accurate information is the
linchpin to our proposed solutions. Communication of detailed restoration plans early in the
process would facilitate local decision making during critical initial stages. Empowering ComEd
external affairs staff to provide a critical link between the utility and the municipality would
enhance the ability of local officials to manage our restoration response. Transparency of
ComEd’s infrastructure plans for our communities would allow us to better partner with our
electric utility to ensure that limited critical resources are targeted to areas that resolve problems
identified within our boundaries. None of these common sense actions require massive capital
investment to implement.
Without addressing these critical issues, we are destined to repeat the problems experienced this
summer.
ComEd officials have pushed for enactment of Senate Bill 1652 as a means to address many of
their reliability issues. We fully agree that modernization of the electric grid to make the system
more efficient and self-sustaining is a laudable goal and must be pursued. However, the result of
our collective experiences during the all too frequent and prolonged outages of the summer of
2011 lead us to conclude that ComEd must be held to an even higher standard than what is
proposed in SB 1652.
The recommendations contained in this White Paper are intended to address concerns we
discovered during the inadequate responses to the multiple storms and the ongoing frustration in
dealing with systematic weaknesses. We welcome working with our legislators, other regulatory
agencies, consumer advocates and ComEd itself to further refine a complete package of reforms
to fully address the current conditions.
Appendices:
Appendix 1: Legislative Outline
Appendix 2: Storm Response Flowchart
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NWMC White Paper: Solutions to Inadequate ComEd Outage Response
Appendix 1: Legislative Outline
I. Legislative Findings
A. Severe storms of 2011 have exposed systemic weaknesses in the performance of regulated
electric utilities, specifically ComEd, in terms of ability to respond to major emergencies
and to coordinate with municipalities who are charged with disaster mitigation and
protecting public health safety and welfare. Shortcomings include:
1. Inability to process, track, prioritize and watch over down wires that obstruct first
responders’ access to streets, and divert fire and police resources to protect wires for
unreasonably long times.
2. Inability to provide municipal leadership reliable and timely information regarding
scope of outage, location of stricken areas, availability of repair crews and restoration
data.
3. Unprepared to identify and restore critical public infrastructure and facilities (as defined
in section II. C. 1. c) below) within a timely manner.
4. Failure of ComEd customer service information systems, resulting in inundation of
municipalities with diverted ComEd customers and diversion of municipal resources
from other critical functions.
5. Widespread outages in the summer of 2011 also identified shortcomings regarding
infrastructure maintenance and vegetation management, and information annually
reported to municipalities.
a) Impact of severe weather would have been greatly mitigated if vegetation
management better protected lines, chronically troubled circuits had been
addressed and additional switches to permit re-routing of power had been installed.
b) Annual reports provided by the utility to local authorities lack adequate information
on local system reliability, repeat non-weather related outages, routine
maintenance, system monitoring and planned infrastructure improvement to be
useful.
B. ComEd should be held accountable under the Public Utilities Act for such substantial
shortcomings and required to take meaningful corrective action.
C. The Illinois Commerce Commission (ICC) is the appropriate agency to prepare and submit
to the General Assembly information benchmarking ComEd performance and restoration
resources against those of comparable utilities. Identify best practices and submit such data
to the General Assembly for the development of additional future legislation.
II. Emergency Preparedness & Emergency Management
A. Definition of “area outage emergency” (“AOE”) covered by this Article.
1. Outage caused by severe weather, natural disaster, disruption, damage or destruction of
transmission or distribution facilities, or other event or related events in temporal
proximity resulting in widespread loss of power locally or regionally.
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Appendix 1: Legislative Outline
2. Includes loss of power to 30,000 or more customers system-wide; or,
3. Includes loss of power to 10% or more of customers in an individual municipality or
county.
B. Emergency Operations Center
1. Utility must establish an Emergency Operations Center (EOC), staffed 24-hours, 7-
days, capable of receiving communications from municipalities and counties regarding
down power lines or other damage during an AOE.
2. Utility EOC must be able to receive messages by fax, phone, text, e-mail or other
agreed upon communications means.
3. Utility EOC must be able to transmit confirmation of receipt and acknowledgement of
information therein.
4. In the case of a report by a public agency of down lines or equipment blocking streets,
Utility EOC must be capable of providing information to submitting agency as to when
utility crews and line watchers will be dispatched and estimated time to reopen street or
street reported within 2 hours of receipt.
C. Initial prioritization and communication
1. First 24 hours after onset of AOE.
a) Initialization of communications center by utility
b) Utility external affairs representative must be in direct contact with municipality or
county.
c) Utility must receive, and provide confirmation of receipt, to municipality or county
of priority of critical public safety facilities for restoration, including but not
limited to:
i. Reopening of streets to permit access for emergency response and disaster
remediation
ii. Potable water facilities, sanitary sewer and storm sewer facilities, treatment
plants, pump stations and lift stations
iii. Hospitals and nursing homes
iv. Municipal and county emergency operations centers, relief shelters, police and
fire facilities, and government telecommunications facilities.
2. Second 24 hours after onset of AOE.
a) Utility must provide municipal officials with an on-site staff member qualified,
authorized and equipped to facilitate restoration efforts, crews assigned, work
being performed, status of restoration of identified critical facilities and capable of
accessing utility information systems to direct prioritization of restoration work.
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Appendix 1: Legislative Outline
b) On-site staff utility staff member may be shared between multiple municipalities at
a single municipal site, but no such shared site shall encompass more than 10
square miles.
c) Utility must provide municipality with a current summary of number of customers
out, number of repair tickets out, number of customers by repair tickets currently
being worked, number of crews operating in that municipality, at least once every 4
hours.
3. Subsequent actions after 48 hours
a) Utility must continue to provide staff member and 4-hour updates until final 1 % of
customer restoration.
b) Utility must continue to provide 4-hour updates until full restoration.
D. Continuing information and coordination
1. Utility to provide municipality with a report within 5 business days of completion of
initial restoration detailing its plans for making full repairs and rebalancing of
distribution system. The report must include a checklist of remaining repairs and a
timetable for completion.
2. Utility to improve web-based electronic reporting system to provide real-time updates
showing outages by municipal boundaries, provide more accurate information as to
location and existence of outages, information on repair crews dispatched.
3. Utility to provide a report, within 14 business days of completion of initial restoration,
verifying compliance with the procedures required in this section.
E. Customer communication
1. Utility shall utilize industry best practices to provide sufficient customer
communications capacity through combination of telephone, internet and/or other
resources, so that customers may promptly report outages, access information and
confirm restoration of service.
2. Utility must identify performance measures on customer service in AOE situations as
part of annual report.
F. Preparation and filing of Emergency Management Plan
1. Plan must implement all of the requirements of this article.
2. Plan must be delivered to the ICC, municipality and county and updated annually.
3. Plan must identify and map which municipalities will share on-site utility staff member
during an AOE and identify site where staff member will be located.
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Appendix 1: Legislative Outline
III. Accountability
A. Failure of electric utility to implement emergency management plan or otherwise comply
with new regulations will result in denial of exemption from paying damages to customers
under Section 16-125 of the Public Utilities Act.
B. Failure of electric utility to comply with plan provisions in an municipality or
unincorporated area of a county will result in denial of exemption from paying damages to
customers within municipality or unincorporated areas under Section 16-125 of the Public
Utilities Act.
C. Electric Utility must give notice of application under exemption from paying damages to
customers under Section 16-125 of the Public Utilities Act to all covered municipalities and
counties to permit them to object to petition. The Illinois Attorney General is authorized to
appear for and represent all covered municipalities and counties in any proceedings.
D. Electric Utility must give public notice of application under exemption from paying
damages to customers under Section 16-125 of the Public Utilities Act to permit members of
the public to object to petition. The Illinois Attorney General is authorized to appear for and
represent all covered customers in any proceedings.
IV. Annual Reporting to Municipalities
A. Annual report provided to municipality shall be additionally provided in an electronic
format and data sets in the report shall be sortable and searchable.
B. Annual report must include the following:
1. Tree trimming by circuit (report year, current year and next year’s schedule)
2. Capital investment (by circuit) – lines, infrastructure (transformers, etc.)
3. Outage analysis (by circuit) – wildlife, trees, storm, equipment failures; overhead vs.
underground; including comparable System Average Interruption Frequency Index and
Customer Average Interruption Duration Index data.
4. Resident complaints - # complaints, type of complaint, work order response, restoration
time
5. Comparison of current year statistics versus reporting year
6. Hazardous tree list
7. Annual inspection report (by circuit) – summary of what infrastructure issues
discovered, results of thermographic or other systematic evaluation of line conditions,
inspection cycle, which circuits done, action plan, corrective analysis
8. Identification of problem areas based upon national standards
9. Repeat and pocket outage analysis with action plan
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Appendix 1: Legislative Outline
10. Smart grid implementation plan for municipality
11. Tracking of 1-800-ComEd customer waiting times and abandoned calls
V. Reliability and System Maintenance
A. Electric utility is responsible for implementing the emergency management protocols and
reporting requirements described in this legislation without diminishment of investment into
the upgrade and maintenance of the existing system.
B. The ICC shall take into account performance of electric utility in implementing emergency
management protocols and reporting requirements in future rate increase cases.
C. Failure by the electric utility to implement emergency management protocols and reporting
requirements, failure to restore 75% of critical public safety facilities (as described under
section II. C. 1. c) above) within a 24 hour period upon declaration of an AOE or 90% of
critical public safety facilities within a 36 hour period upon declaration of an AOE, or any
diminishment of investment into the upgrade and maintenance of the existing system in
order to meet the implementation of emergency management protocols and reporting
requirements or critical public safety facilities restoration timeframes shall result in a
decrease of 100 basis points in the return on equity sought within the future proposed rate
increase case.
VI. Direction to ICC – Report to State Leadership
A. The ICC shall promulgate regulations within one year after the effective date of the
legislation implementing its provisions.
B. The ICC shall deliver to the Governor, Speaker of the House, Senate President, the House
and Senate Minority Leaders and Attorney General within 18 month of the effective date of
the legislation a report providing data on industry best practices among regulated electricity
delivering utilities in the United States relating to major weather related outages,
coordination with local authorities, public information, customer communication, restoration
resources, including crews available per capita, per customer, and per square mile of service
territory, and comparing Illinois regulated electric utilities to said benchmarks, and making
recommendations based on such data.
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Appendix 2: Storm Response Flowchart
Subsequent
actions after 48
hours
Second 24 hours
after onset of
Area Outage
Emergency
First 12-24 hours
after onset of
Area Outage
Emergency
Communication center initialized by utility
Direct contact between external affairs representative
and municipality established
Utility must receive, and provide confirmation of
receipt, that priorities including downed live lines and
critical public safety facilities are routed into the
restoration system
ComEd staff person with full access to ComEd system
and empowered to handle unresolved issues provided
onsite to facilitate resportation efforts (may be shared
between several municipalities)
Communication of ComEd's restoration action
plan/priorities
Accurate communication of critical information in
standardized format: status of critical locations,
number and location of repair crews locations within
municipality, number of customers out, number of
repair tickets pending
Regular updates (at least once every 4 hours) on status
of ComEd's restoration effort
Continuous 4 hour updates updates until all restoration
is completed
Follow up report, including checklist, as to what follow-
up repairs/issues remain on restored circuits
Page 210 of 433
For City Council meeting of October 24, 2011 Item A7
Ordinance 79-O-11: Limited Alcohol Comsumption in Viewing Auditoriums
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Approval of Ordinance 79-O-11, Amending Class AC Liquor Licenses,
Authorizing Limited Alcohol Consumption in Viewing Auditoriums
Date: October 10, 2011
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 79-O-11.
Funding Source:
n/a
Summary:
Ordinance 79-O-11 amends the Class AC liquor license to allow patrons to purchase
alcohol in the theater café and take their alcoholic beverages inside arts cinema viewing
auditoriums during motion pictures rated PG-13 or R, and special events. Patrons who
wish to take alcohol from the café to an auditorium must be 21 years of age, wear a
licensee-issued wristband, and have only 1 alcoholic beverage, in an open plastic cup
that is clearly distinguishable from other cups, at a time.
Ordinance 79-O-11 also grants the Local Liquor Commissioner the authority to approve
a proposal by a Class AC licensee to hold a special event, during which liquor is sold,
pursuant to alternative enforcement methods proposed by the licensee, if she
determines that said methods will prevent sale of alcohol to underage persons.
Ordinance 79-O-11 also requires any Class AC licensee to have a BASSET-certified
employee on site whenever liquor is sold, and prohibits sale of liquor on days when the
theater is not open for film screenings and/or a special event. 79-O-11 prohibits sale of
alcohol more than 1 hour before the start of any movie and/or special event. Finally, 79-
O-11 makes licensees responsible for on-site consumption by minors regardless of the
alcohol’s point of origin.
Memorandum
Page 211 of 433
Legislative History:
Last year, the City Council approved Ordinance 32-O-10, which permitted patrons of
special events to consume alcohol in theater auditoriums. On August 11, 2011,
representatives from Cinemark Century Theatre, the only Class AC licensee, appeared
before the Liquor Control Review Board and presented testimony and facts that
supported amending the Class AC liquor license. Said testimony included statements
that competitors in the Chicagoland area permit consumption of alcohol in theaters
during movie screenings. As explained above, Ordinance 79-O-11 expands the current
scope of the AC license to permit consumption in theaters during movie screenings.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachment:
Ordinance 79-O-11
Minutes of the August 11, 2011 meeting of the Liquor Control Review Board
Page 212 of 433
10/5/2011
79-O-11
AN ORDINANCE
Amending City Code Section 3-5-6-(AC) to Authorize
Limited Alcohol Consumption in Viewing Auditoriums
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-5-6-(AC) of the Evanston City Code of 1979,
as amended, is hereby further amended to read as follows:
(AC) Class AC licenses, which shall authorize the sale, as described herein, of
alcoholic liquor, for consumption on the premises of an arts cinema, having a
minimum seating capacity of eight hundred (800) and located in the Core District,
while food service is available, and served only in glass containers by wait staff.
Establishments holding Class AC licenses must have some food service
available and at least one (1) BASSET-certified site manager on the premises
when alcoholic liquor is being sold. Each Class AC license shall be subject to the
following conditions:
1. Sale, Possession and Consumption: Sale of alcoholic liquor shall be
restricted to the café area only. Sale, Possession and consumption of
alcoholic liquor shall be permitted in the café area and in the viewing
auditoriums is prohibited pursuant to 3-5-6-(AC)-2. The conditions in
Section 3-5-6(AC) and Subsection 3-5-6(AC)1, shall apply to all patrons of
the arts cinema that are not patrons of a special event referenced in
Subsection 3-5-6(AC)2., hereinbelow.
2. Restrictions on Alcohol in Auditoriums: A class AC licensee may permit
patrons to exit the café area while possessing or consuming alcoholic
liquor if the licensee first verifies that every such patron:
a. Is at least twenty-one (21) years of age;
b. Is wearing a wristband, issued by a BASSET-certified employee of
the licensee, that indicates the patron is at least twenty-one (21)
years of age;
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79-O-11
~2~
c. Has in his/her possession no more than one (1) alcoholic beverage
served in an open plastic container of a different color, size and
design than those in which non-alcoholic beverages are served;
d. Is viewing a motion picture rated PG-13 or R by the Motion Picture
Association of America, or attending a Special Event approved by
the Local Liquor Commissioner pursuant to 3-5-6-(AC)-3.
2 3. Special Event: The conditions in Section 3-5-6(AC) and (AC)(1) are
hereby modified relative to patrons of a special event to be held at the arts
cinema. Upon approval by the Local Liquor Commissioner of the a
request submitted by the license holder licensee for a Special Event to be
held at the arts cinema, the sale and consumption of alcoholic liquor on
the premises during a Special Event shall be permitted pursuant to the
terms of 3-5-6-(AC)-2, provided that food service is available when the
alcoholic liquor is sold, the liquor to be consumed by patrons of the special
event is served only in open plastic containers. Possession and
consumption of alcoholic liquor by the special event patrons is permitted in
the café area and, in addition, shall only be permitted in the viewing
auditorium that is showing the special event, and in no other auditorium.
4. Special Event Waiver: For a Special Event, the restrictions of 3-5-6-(AC)-
3 may be waived, in writing, by the Local Liquor Commissioner if he/she
finds that alternative procedures proposed by the licensee will prevent
underage persons from being served alcoholic liquor. Such a waiver may
be granted only after a review of the licensee’s written proposal of
alternate practices. The licensee shall submit any request for a waiver
and the accompanying written proposal at the same time he/she seeks the
Local Liquor Commissioner’s approval for a Special Event under 3-5-6-
(AC)-3. If such a waiver is granted, it shall be effective only for the Special
Event as described in the application and shall cease to have effect at the
conclusion of said Special Event.
3 5. The sale of alcoholic liquor shall only take place from eleven o’clock
(11:00) a.m. to one o’clock (1:00) a.m. Sunday through Saturday and
while the licensed premises is open for the showing of motion pictures or a
Special Event pursuant to 3-5-6-(AC)-3. Under no circumstances shall
alcoholic liquor be served more than one (1) hour prior to the advertised
showing time of the first motion picture to be screened on any day, or any
Special Event.
4 6. No licensee shall employ on its premises any person under the age of
twenty-one (21) years to attend bar, or to pour, draw, or mix alcoholic
liquor on said premises.
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79-O-11
~3~
7. A licensee shall be liable for any alcohol consumption by any person
younger than twenty-one (21) years of age on the licensed premises,
regardless of whether the alcohol was purchased from the licensee.
The annual single payment fee for initial issuance or renewal of such license
shall be five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be five thousand, two hundred fifty dollars ($5,250.00).
No more than one (1) such license shall be in force at any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 79-O-11 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 79-O-11 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
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79-O-11
~4~
Introduced: _________________, 2011
Adopted: ___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
Page 216 of 433
FINAL
Page 1 of 3
Liquor Control Board
MEETING MINUTES
Liquor Control Board
Thursday, August 11, 2011
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Patrick Hughes, Marion Macbeth, Byron Wilson and Elizabeth
Tisdahl
Members Absent: Richard Peach
Staff Present: W. Grant Farrar and Wendy McCambridge
Others Present: Peter Mills (Chef’s Station), Chad Burch (Century Theatre), Matt
Dunne (Century Theatre), Brian Ward (Sodexo), Steven Sena (Sodexo), Harlan Powell
(Sodexo), John Skelly (NU student), Bill Smith (EvanstonNow), Jonathan Bullington
(Chicago Tribune)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:02
a.m.
NEW BUSINESS
Chef’s Station
Peter Mills Productions, Inc., doing business as Chef’s Station, 915 Davis Street,
Evanston, IL 60201 owner Peter Mills was present.
Local Liquor Control Commissioner asked Mr. Mills the reason for this meeting. Mr.
Mills explained that he was interested in upgrading his current Class D to a Class C
liquor license to allow service of alcoholic liquor in addition to the beer and wine already
permitted.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Mills request. No concerns were voiced. The board recommends increasing
the liquor Class C and decrease the number of Class D licenses both by one (1). The
ordinance would be introduced to City Council on September 12, 2011 and for action at
the City Council meeting scheduled for September 26, 2011.
Century Theatres
Century Theatres, Inc. doing business as Century Theatres, 900 Clark Street, Evanston
IL 60201 representatives Chad Burch (General Manager Century Theatres) and Matt
Dunne (General Manager Rhythm Room Bar and Bistro) were present.
Page 217 of 433
FINAL
Page 2 of 3
Liquor Control Board
Local Liquor Control Commissioner asked the gentlemen the reason for this meeting.
The representatives explained that Century Theatres would like to extend the liquor
service into the auditoriums for regularly scheduled showings. Other Chicagoland
theatres are already serving beer and wine in their auditoriums and Century Theatres
would like to remain competitive. The Local Liquor Commissioner asked if there were
any incidents reported at any of these theaters as a result of the enhanced liquor
availability. Mr. Dunne stated so far there have been no significant problems reported.
The Commissioner then opened up for the Board Members to ask questions. Ms.
Macbeth asked about details regarding the service location and strategies to reduce the
sale or possession of the alcohol by underage patrons of the theaters. Suggestions
ranging from wristbands, restriction to particular theatres, ID checks at the point of
purchase and entry to the auditorium, auditorium restriction according to movie rating
were presented. As a result of the discussion, the Board agreed to initially allow for
alcohol in the Arts auditoriums.
According to City Attorney, Grant Farrar, a re-write of the AC Class Liquor License
would be necessary. The ordinance would take time to write, therefore, the introduction
date to City Council was unknown. Mr. Farrar will complete the re-write of the
ordinance and request Ms. McCambridge to get in touch with Century Theatres
representatives when a tentative introduction date is set.
Sodexo America, Inc.
Sodexo America, LLC doing business as Sodexo America, 1501 Central Street,
Evanston, IL 60201 representatives Steven Sena (Regional Manager), Brian Ward
(Concessions Manager) and Harlan Powell (Attorney) were present.
Local Liquor Control Commissioner asked the gentlemen for the reason for this
meeting. Mr. Powell informed the Board that Sodexo was pursuing a catering license to
be able to provide beer and wine for catered events held at the Stadium Club at Ryan
Field and “N” Club at Welsh-Ryan Arena. The events would be private and likely occur
during football or basketball games.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Sodexo America request request. No concerns were voiced. The board
recommends issuing a Class K Liquor License to be introduced at City Council meeting
on September 12, 2011 and for action at the City Council meeting scheduled for
September 26, 2011. A one day liquor license for the first home foot all game on
September 10, 2011 was recommended because the license would not be approved
prior to that time.
Liquor Theft Reporting and Sanctions
The Local Liquor Control Commissioner expressed her concern over local grocery
stores with liquor licenses have been experiencing liquor thefts. The Commissioner
would like the Liquor Control Board to offer options and assistance to the stores to
better manage increased liquor thefts. However, the Commissioner had been informed
that often the stores are not aware of the magnitude of the theft until after the annual
inventory is taken and reported. The Commissioner would like to determine the
threshold for average liquor theft and request grocery stores to remit inventory reports
Page 218 of 433
FINAL
Page 3 of 3
Liquor Control Board
to the Liquor Board to be able to analyze the data to develop baseline and average
rates of theft for grocery stores. Initial data should be requested from the stores and
then data submitted annually at liquor license renewal.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 11:52 a.m., August 11, 2011.
Respectfully Submitted,
Wendy McCambridge
Administrative Adjudication/Liquor Licensing Manager, Legal Department
Page 219 of 433
For City Council meeting of October 24, 2011 Item A8
Ordinance 82-O-11: Decreasing Class C Liquor License for Jacky’s on Prairie
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 82-O-11, Decreasing the Number of Class C Liquor Licenses
due to a Change in Ownership of Jacky’s on Prairie
Date: September 26, 2011
Recommended Action:
The Local Liquor Commissioner recommends introduction, suspension of the rules, and
adoption of Ordinance 82-O-11.
Funding Source:
N/A
Summary:
Amends Subsection 3-5-6-(C) of the City Code to decrease the number of Class C
liquor licenses from 26 to 25 due to a change in ownership for Jacky’s on Prairie, 2545
Prairie Street.
Legislative History:
On September 23, 2011, the Liquor Control Review Board met and voted to recommend
a decrease in the number of Class C liquor licenses.
Attachments:
Ordinance 82-O-11
Minutes of September 23, 2011 meeting of the Liquor Control Review Board
Memorandum
Page 220 of 433
9/26/2011
82-O-11
AN ORDINANCE
Amending Subsection 3-5-6-(C) of the City Code
to Decrease the Number of Class C Liquor Licenses
from Twenty-Six to Twenty-Five Due to a Change in Ownership of
“Jacky’s on Prairie”, 2545 Prairie Avenue
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-5-6-(C) of the Evanston City Code of 1979, as
amended, is hereby further amended by increasing the number of Class C liquor
licenses from twenty-six (26) to twenty-five (25), to read as follows:
(C) CLASS C licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a “restaurant”, as defined in
Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed
hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this
Chapter, except to persons attending a reception or party not open to the public.
Alcoholic liquor may be sold in restaurants holding class C licenses only during
the period when their patrons are offered a complete meal. The applicants for the
renewal of such licenses may elect to pay the amount required herein
semiannually or annually. Such election shall be made at the time of application.
The annual single-payment fee for initial issuance or renewal of such license
shall be $2,800.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be $2,940.00.
No more than twenty-six (26) twenty-five (25) such licenses shall be in force at
any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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82-O-11
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SECTION 3: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2011
Adopted: ___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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FINAL
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Liquor Control Board
MEETING MINUTES
Liquor Control Board
Friday, September 23, 2011
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Richard Peach, Marion Macbeth, Byron Wilson and Elizabeth
Tisdahl
Members Absent: Patrick Hughes
Staff Present: W. Grant Farrar and Wendy McCambridge
Others Present: Jonadab Silva Ramos (Jacky’s On Prairie), Daniel Kelch (Taco Diablo)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:02
a.m.
NEW BUSINESS
Jacky’s On Prairie
Silva Winston, LLC doing business as Jacky’s On Prairie, 2545 Prairie Avenue,
Evanston, IL 60201 new owner, Jonadab Silva Ramos, was present.
Local Liquor Control Commissioner asked Mr. Silva Ramos the reason for this meeting.
Mr. Silva Ramos explained that he recently acquired ownership of Jacky’s On Prairie
from the current owners Lipschutz Family Investments, Inc. He was interested in
obtaining a Class C liquor license for the restaurant.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Ramos’ request. The Mayor initially had a concern over the incomplete
references for one of the owners; however, additional references had been provided
fulfilling the requirement. A concern was raised regarding the upcoming expiration of
the current license set to expire on September 30, 2011. The City Attorney
recommended a Conditional License to be issued while awaiting the City Council
meeting. The board recommends increasing the liquor Class C by one (1). The
ordinance would be introduced to City Council on October 24, 2011 with a
recommendation to suspend the rules to be acted upon at the same meeting.
Taco Diablo
Taco Diablo, LLC doing business as Taco Diablo, 1029 Davis Street, Evanston, IL
60201 owner Daniel Kelch was present.
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FINAL
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Liquor Control Board
Local Liquor Control Commissioner asked Mr. Kelch the reason for this meeting. Mr.
Kelch informed the Board that he was planning on opening a new restaurant, Taco
Diablo at the former site of Bill’s Blues Club. Mr. Kelch is requesting a Class B license.
The Local Liquor Control Commissioner asked the members if there were any concerns
over the request for a liquor license for Taco Diablo. No concerns were voiced. The
board recommends issuing a Class B Liquor License to be introduced at City Council
meeting on October 24, 2011. The Local Liquor Commissioner urged Mr. Kelch to
contact the corresponding Alderman regarding his intent to open an establishment in
the ward. City Attorney, Grant Farrar requested a new liquor liability form be provided
outlining liquor liability coverage. Mr. Farrar asked for confirmation of the meeting
between Mr. Kelch and the Alderman to be provided to the City.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 11:14 a.m., September 23, 2011.
Respectfully Submitted,
Wendy McCambridge
Administrative Adjudication/Liquor Licensing Manager, Legal Department
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For City Council meeting of October 24, 2011 Item A9
Ordinance 83-O-11: Increasing Class C Liquor License for Jacky’s on Prairie
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 83-O-11, Increasing the Number of Class C Liquor Licenses to
permit issuance to Silva Winston, LLC, new owner of Jacky’s on Prairie
Date: September 26, 2011
Recommended Action:
The Local Liquor Commissioner recommends introduction, suspension of the rules, and
adoption of Ordinance 83-O-11.
Summary:
Amends Subsection 3-5-6-(C) of the City Code to increase the number of Class C liquor
licenses from 25 to 26 to permit issuance to Silva Winston, LLC, new owner of Jacky’s
on Prairie, 2545 Prairie Street.
Silva Winston, LLC paid the annual Class C liquor license application fee and provided
proof of Surety Bond and Liquor Liability Insurance. Owner and site manager Jonadab
Silva Ramos successfully completed BASSET Training. No criminal convictions were
revealed in the fingerprint results for Mr. Silva Ramos or his partner, Erin Silva Winston.
Fingerprint checks are pending for shareholder Stephan van Der Mersch.
Legislative History:
On September 23, 2011, the Liquor Control Review Board met and voted to recommend
an increase in the number of Class C liquor licenses. The Board also recommended
issuance of a conditional license for the interim between the expiration of the current
license on September 30 and issuance of the new license pursuant to this ordinance.
Attachments:
Ordinance 83-O-11
See Agenda Item A8 for Minutes of September 23, 2011 meeting of the Liquor Control
Review Board
Memorandum
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9/26/2011
83-O-11
AN ORDINANCE
Amending Subsection 3-5-6-(C) of the City Code
to Increase the Number of Class C Liquor Licenses
from Twenty-Five to Twenty-Six
(Silva Winston, LLC, d/b/a “Jacky’s on Prairie,” 2545 Prairie Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-5-6-(C) of the Evanston City Code of 1979, as
amended, is hereby further amended by increasing the number of Class C liquor
licenses from twenty-five (25) to twenty-six (26), to read as follows:
(C) CLASS C licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a “restaurant”, as defined in
Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed
hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this
Chapter, except to persons attending a reception or party not open to the public.
Alcoholic liquor may be sold in restaurants holding class C licenses only during
the period when their patrons are offered a complete meal. The applicants for the
renewal of such licenses may elect to pay the amount required herein
semiannually or annually. Such election shall be made at the time of application.
The annual single-payment fee for initial issuance or renewal of such license
shall be $2,800.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be $2,940.00.
No more than twenty-five (25) twenty-six (26) such licenses shall be in force at
any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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83-O-11
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SECTION 3: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2011
Adopted: ___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of October 24, 2011 Item A10
Ordinance 84-O-11: Class B Liquor License for Taco Diablo
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 84-O-11, Increasing the Number of Class B Liquor Licenses to
permit issuance to Taco Diablo, 1029 Davis Street
Date: September 26, 2011
Recommended Action:
The Local Liquor Commissioner recommends passage of Ordinance 84-O-11.
Funding Source:
N/A
Summary:
Amends Section 3-5-6-(B) of the City Code to increase the number of Class B liquor
licenses from 16 to 17 to permit issuance to Taco Diablo, LLC, d/b/a “Taco Diablo,”
1029 Davis Street.
Taco Diablo, LLC has paid the annual Class B liquor license application fee and
provided proof of Surety Bond and Liquor Liability Insurance. Owner and site manager
Daniel Kelch successfully completed BASSET Training. No criminal convictions were
revealed in the fingerprint results for Mr. Kelch.
Legislative History:
On September 23, 2011, the Liquor Control Review Board met and voted to recommend
an increase in the number of Class B liquor licenses.
Attachments:
Ordinance 84-O-11
See Agenda Item A8 for Minutes of September 23, 2011 meeting of the Liquor Control
Review Board
Memorandum
Page 248 of 433
9/26/2011
84-O-11
AN ORDINANCE
Amending City Code Subsection 3-5-6-(B)
to Increase the Number of Class B Liquor Licenses
from Sixteen to Seventeen
(Taco Diablo, LLC, d/b/a “Taco Diablo”, 1029 Davis Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(B) of the Evanston City Code of 1979, as
amended, is hereby further amended by increasing the number of Class B liquor
licenses from sixteen (16) to seventeen (17), to read as follows:
3-5-6-(B): CLASS B licenses, which shall authorize the sale on the premises
specified of alcoholic liquor only for consumption on the premises while food is
available. Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding Class B licenses must have some food service available when
alcoholic liquor is being sold. The meanings of “hotel,” “restaurant,” and “core area”
shall be as defined in Section 3-5-1 of this Chapter. The applicant for the renewal only
of such licenses may elect to pay the amount herein semiannually. Such election shall
be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license shall be
four thousand three hundred dollars ($4,300.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be
four thousand five hundred fifteen dollars ($4,515.00).
No more than sixteen (16) seventeen (17) such licenses shall be in force at
any one time.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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84-O-11
~2~
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of October 24, 2011 Item A11
Ordinance 84-O-11: Comcast Cable Franchise Agreement
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
W. Grant Farrar, Corporation Counsel
Joseph McRae, Interim Assistant City Manager
Subject: Ordinance 87-O-11 Authorizing a Cable System Franchise Between the
City of Evanston and Comcast of Illinois IV, Inc., for a Period of Seven (7)
Years
Date: October 6, 2011
Recommended Action:
Staff submits for consideration the above titled ordinance which would renew Comcast’s
non-exclusive cable system franchise with the City for a period of 7 years. Suspension
of the Rules is requested to enable Introduction and Action by City Council on October
24. 2011.
Funding Source:
N/A
Summary:
The current non-exclusive franchise with Comcast expires November 26, 2011. In late
Spring, the City approached Comcast and began negotiating the terms for renewing the
current franchise. Several meetings were held and the City engaged special counsel to
assist in the negotiation and revision of the proposed franchise agreement. Framing the
discussion were the major revisions to Illinois law which occurred between 2001 and
2011. State law has substantively preempted the local regulatory authority and powers
that existed as of 2001, and which could be exercised by Evanston. Recognizing this
evolution in the law, Comcast and the Metropolitan Mayor’s Caucus cable television
working group developed a model franchise agreement, which has been adapted to
Evanston, and vetted by City staff and special counsel.
The key features of the proposed franchise are summarized below:
• The franchise term is proposed to be 7 years through 2018. This is 3 years less
than the current franchise term of 10 years. Comcast confirmed that the vast
Memorandum
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majority of its franchise terms in Illinois are for 10 years. A shorter term gives
greater flexibility to the City.
• Section 2.1 confirms that the proposed franchise is non-exclusive, and Section
2.6.1 confirms that any additional franchise that could be granted by the City
would be in accordance with State statute.
• Section 2.4 recites that the City’s police powers are not abrogated by the
proposed franchise agreement.
• Section 5.2 confirms that Comcast’s franchise fees are subject to audit.
• Section 7 speaks to Comcast’s duty to maintain required insurance per the City
Code.
As part of the broader franchise negotiations, Comcast has agreed to the following
items through a separate Memorandum of Understanding:
• To provide long term favorable pricing for internet services to the City of
Evanston.
• To cover the cost of relocating the head-end equipment from the current ECMC
location on 1285 Hartrey to the City Service Center at 2020 Asbury.
Impact on Public Educational Governmental (PEG) Channel Operations:
On September 12, 2011 the City Council approved Resolution 50-R-11 to lease space
on the second floor of the Service Center, located at 2020 Asbury, to Evanston
Community Media Center (ECMC) to relocate its PEG channel operations. ECMC is
seeking to move its operations due to budget constraints which have rendered the
organization unable to afford the rent (approximately $94,000 a year) at its current 1285
Hartrey location.
As part of this relocation, ECMC, Comcast and the City have agreed to relocate the
head-end equipment, which is the cable equipment that allows for live broadcast and
playback of City and School District programming on the Comcast cable system to the
Service Center as part of the franchise agreement. The head-end equipment will be
relocated to the IT Control room on the second floor of the Service Center. The cost to
relocate the head-end equipment is estimated at $73,000. Comcast agreed to cover the
cost during franchise negotiations.
Staff is working with ECMC and Comcast to mitigate PEG channel service interruptions
that could result from the relocation of the head-end equipment and has been in
frequent contact with School District 65, which also depends on ECMC to broadcast its
public meetings. Staff anticipates the relocation will place over the next three months.
Legislative History:
The current franchise was approved by the City Council via Ordinance 107-O-01 on
November 26, 2001.
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Attachments:
Ordinance 87-O-11
Exhibit 1 to the Ordinance, Proposed Cable System Franchise Agreement between the
City and Comcast of Illinois IV, Inc.
Letter of intent from Comcast
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9/30/2011
87·0·11
AN ORDINANCE
Authorizing a Cable System Franchise Between the City of
Evanston and Comcast of Illinois IV, Inc., for a
Period of Seven (7) Years
WHEREAS, the City Council of the City of Evanston on November 26,
2001, adopted Ordinance No. 107-O-01 entitled "Ordinance of the Evanston, Illinois,
City Council Granting a Cable Communications System Franchise (the “Franchise”) to
AT&T Broadband," which was an ordinance authorizing AT&T Broadband, its
successors and assigns, to construct, reconstruct, operate, and maintain a cable
communication system in and through the City of Evanston (the “City”), Cook County,
Illinois; and
WHEREAS, Comcast of Illinois IV, Inc. (“Comcast”) is the legal successor
in interest to AT&T Broadband; and
WHEREAS, the term of the current Franchise agreement is scheduled to
expire on November 26, 2011; and
WHEREAS, the City and Comcast engaged in negotiations concerning the
possible grant of a new authority to Comcast to use the public ways and other public
property for purposes of executing a new Franchise Agreement for a non-exclusive
Franchise, and
WHEREAS, negotiations are now completed and the attached Franchise
Agreement serves the best interests of the residents of Evanston; and
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WHEREAS, Comcast, having notice and being aware of the November
26, 2011, termination date of the existing authority, requests that the City renew the
existing Franchise, and approve a non-exclusive Franchise Agreement effective as of
October 24, 2011, the term of which shall be seven (7) years, until October 24, 2018;
and
WHEREAS, the City Council has determined it is in the best interests of
the City to approve the granting of such Franchise, pursuant to the terms and conditions
of the Cable Television Franchise Agreement attached hereto as Exhibit 1;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and made a part
hereof.
SECTION 2: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed, and specifically, Ordinance 107-O-01 is hereby repealed.
SECTION 3: That the City Manager is hereby authorized and directed to
execute, attest and deliver Exhibit 1, Cable System Franchise Agreement by and
Between the City of Evanston and Comcast of Illinois IV, Inc. The City Manager is
hereby authorized and directed to negotiate any additional terms and conditions of the
Franchise as may be determined to be in the best interest of the City and approved as
to form by the Corporation Counsel.
SECTION 4: That the non-exclusive Franchise granted hereby shall expire
seven (7) years after its effective date. The terms and conditions of said Franchise are
incorporated by reference to Exhibit 1 to this Ordinance, as if fully set forth herein.
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SECTION 5: That this ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 6: That if any provision of this ordinance or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that can be
given effect without the invalid application or provision, and each invalid provision or
invalid after its passage, approval, and publication in the manner provided by law.
SECTION 7: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT 1
Cable System Franchise Agreement
By and Between City of Evanston and Comcast of Illinois IV, Inc.
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City of Evanston
CABLE TELEVISION FRANCHISE AGREEMENT
BY AND BETWEEN
The
CITY OF EVANSTON
And
COMCAST OF ILLINOIS IV, INC.
This Franchise Agreement (hereinafter, the “Agreement” or “Franchise Agreement”) is
made between the City of Evanston, Illinois (hereinafter, the “City”) and Comcast of Illinois IV,
Inc., (hereinafter, “Grantee”) this _______ day of _____________, 2011 (the “Effective Date”).
The City, having determined that the financial, legal, and technical abilities of the
Grantee are reasonably sufficient to provide the services, facilities, and equipment necessary to
meet the future cable-related needs of the community, desires to enter into this Franchise
Agreement with the Grantee for the construction, operation and maintenance of a Cable System
on the terms and conditions set forth herein.
This Agreement is entered into by and between the parties under the authority of the
Cable Act, the Illinois Constitution of 1970, including the City’s home rule powers, and the
Illinois Municipal Code, as amended from time to time, and shall be governed by the Cable Act
and the Illinois Municipal Code, as amended from time to time; provided that any provisions of
the Illinois Municipal Code that are inconsistent with the Cable Act shall be deemed to be
preempted and superseded.
SECTION 1: Definition of Terms
For the purpose of this Franchise Agreement, capitalized terms, phrases, words, and
abbreviations shall have the meanings ascribed to them in the Cable Act, unless otherwise
defined herein.
"Cable Act" or "Act" means the Cable Communications Policy Act of 1984, as amended
by the Cable Consumer Protection and Competition Act of 1992 and the Telecommunications
Act of 1996, 47 U.S.C. §§ 521 et seq., as the same may be amended from time to time.
“Cable Operator” means any Person or group of Persons who provides Cable Service
over a Cable System and directly or through one or more affiliates owns a significant interest in
such Cable System; or who otherwise controls or is responsible for, through any arrangement,
the management and operation of such a Cable System.
"Cable Service" or “Service” means the one-way transmission to Subscribers of Video
Programming or Other Programming Service and Subscriber interaction, if any, which is
required for the selection or use of such Video Programming or Other Programming Service.
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“Cable System” or “System,” has the meaning set forth in Section 612 of the Cable Act
(47 U.S.C. § 522), and means Grantee's facilities, consisting of a set of closed transmission paths
and associated signal generation, reception and control equipment, that is designed to provide
Cable Service which includes Video Programming and which is provided to multiple Subscribers
within the Franchise Area, but such term does not include (i) a facility that serves only to re-
transmit the television signals of one or more television broadcast stations; (ii) a facility that
serves Subscribers without using any public right-of-way, (iii) a facility of a common carrier
which is subject, in whole or in part, to the provisions of Title II of the Communications Act of
1934, as amended, except that such a facility shall be considered a Cable System (other than for
purposes of section 621(c) of the Cable Act) to the extent such facility is used in the transmission
of Video Programming directly to Subscribers, unless the extent of such use is solely to provide
Interactive On-Demand Services; (iv) an open video system that complies with section 653 of the
Cable Act; or (v) any facilities of any electric utility used solely for operating its electric utility
systems.
“Channel” or “Cable Channel” means a portion of the electromagnetic frequency
spectrum which is used in a Cable System and which is capable of delivering a television
channel as a television channel is defined by the Federal Communications Commission by
regulation.
“Customer” or “Subscriber” means a Person who lawfully receives and pays for Cable
Service with the Grantee’s express permission.
“FCC” means the Federal Communications Commission or successor governmental
entity thereto.
“Franchise” means the initial authorization, or renewal thereof, issued by the City,
whether such authorization is designated as a franchise, agreement, permit, license, resolution,
contract, certificate, ordinance or otherwise, which authorizes the construction or operation of
the Cable System.
“Franchise Agreement” or “Agreement” shall mean this Agreement and any amendments
or modifications hereto.
“Franchise Area” means the present legal boundaries of the City as of the Effective Date,
and shall also include any additions thereto, by annexation or other legal means as provided in
this Agreement.
“Grantee” shall mean Comcast of Illinois IV, Inc.
“Gross Revenue” means the Cable Service revenue received by the Grantee from the
operation of the Cable System in the Franchise Area to provide Cable Services, calculated in
accordance with generally accepted accounting principles. Cable Service revenue includes
monthly fees for: Basic Cable Service; cable programming service regardless of Service Tier;
and premium Channels. Cable Service revenue also includes pay-per-view video fees,
advertising and home shopping revenue, installation fees and equipment rental fees. Gross
Revenues shall also include such other revenue sources from Cable Service delivered over the
Cable System as may now exist or hereafter develop, provided that such revenues, fees, receipts,
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or charges may be lawfully included in the gross revenue base for purposes of computing the
City’s permissible Franchise Fee under the Cable Act, as amended from time to time. Gross
Revenue shall not include refundable deposits, bad debt, investment income, programming
launch support payments, third party advertising sales commissions and agency fees, nor any
taxes, fees or assessments imposed or assessed by any governmental authority. Gross Revenues
shall include amounts collected from Subscribers for Franchise Fees pursuant to City of Dallas,
Texas v. F.C.C., 118 F.3d 393 (5th Cir. 1997), and amounts collected from non-Subscriber
revenues in accordance with the Court of Appeals decision resolving the case commonly known
as the “Pasadena Decision,” City of Pasadena, California et. al., Petitions for Declaratory
Ruling on Franchise Fee Pass Through Issues, CSR 5282-R, Memorandum Opinion and Order,
16 FCC Rcd. 18192 (2001), and In re: Texas Coalition of Cities for Utility Issues v. F.C.C., 324
F.3d 802 (5th Cir. 2003).
“Initial Franchise Service Area” means that portion of the Franchise Area served by the
Grantee’s Cable System as of the Effective Date of this Franchise Agreement.
“Person” means any natural person or any association, firm, partnership, joint venture,
corporation, or other legally recognized entity, whether for-profit or not-for profit, but shall not
mean the City.
“Public, Educational and Governmental (PEG) Access Channel” shall mean a video
Channel designated for non-commercial use by the public, educational institutions such as public
or private schools (but not “home schools”), community colleges, and universities, as well as the
City.
“Public, Educational and Government (PEG) Access Programming” shall mean non-
commercial programming produced by any City residents or organizations, schools and
government entities and the use of designated facilities, equipment and/or Channels of the Cable
System in accordance with 47 U.S.C. 531 and this Agreement.
“Public Way” shall mean the surface of, and the space above and below, any street, alley,
other land or waterway, dedicated or commonly used for pedestrian or vehicular traffic or other
similar purposes, including, but not limited to, public utility easements and other easements
dedicated for compatible uses, now or hereafter held by the City in the Franchise Area, to the
extent that the City has the right and authority to authorize, regulate, or permit the location of
facilities other than those of the City. Public Way shall not include any real or personal City
property that is not specifically described in this definition and shall not include City buildings,
fixtures, and other structures and improvements, regardless of whether they are situated in the
Public Way. “Standard Installation” means those installations to Subscribers that are located up
to one hundred twenty-five (125) feet from the existing distribution system (Cable System).
“City” means the City of Evanston, Illinois or the lawful successor, transferee, designee,
or assignee thereof.
“Video Programming” or “Programming” means programming provided by, or generally
considered comparable to programming provided by, a television broadcast station.
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SECTION 2: Grant of Authority
2.1. Pursuant to Section 621(a) of the Cable Act, 47 U.S.C. § 541 (a), and Section 11-
42-11(a) of the Illinois Municipal Code, 65 ILCS 5/11-42-11(a), the Illinois Constitution, and
Ordinance No. 87-O-11, the City hereby grants to the Grantee a nonexclusive Franchise
authorizing the Grantee to construct and operate a Cable System in the Public Ways within the
Franchise Area, and for that purpose to erect, install, construct, repair, replace, reconstruct,
maintain, or retain in any Public Way such poles, wires, cables, conductors, ducts, conduits,
vaults, manholes, pedestals, amplifiers, appliances, attachments, and other related property or
equipment as may be necessary or appurtenant to the Cable System, and to provide such services
over the Cable System as may be lawfully allowed.
2.2. Term of Franchise. The term of the Franchise granted hereunder shall be Seven
(7) years from the Effective Date, unless the Franchise is renewed or is lawfully terminated in
accordance with the terms of this Franchise Agreement and/or applicable law. From and after
the Effective Date of this Franchise Agreement, the Parties acknowledge that this Franchise
Agreement is intended to be the sole and exclusive Franchise Agreement between the Parties
pertaining to the Grantee’s Franchise for the provision of Cable Service.
2.3. Renewal. Any renewal of this Franchise shall be governed by and comply with
the provisions of Section 626 of the Cable Act, as amended, and any applicable State law which
may exist at the time of renewal and which is not superseded by the Cable Act.
2.4. Police Powers. Nothing in this Franchise Agreement shall be construed as an
abrogation by the City of any of its police powers to adopt and enforce generally applicable
ordinances deemed necessary by the City for the health, safety, and welfare of the public, and the
Grantee shall comply with all generally applicable laws, codes and ordinances enacted by the
City pursuant to such police power.
2.5. Reservation of Authority. Nothing in this Franchise Agreement shall (A)
abrogate the right of the City to perform any public works or public improvements of any
description, (B) be construed as a waiver of any laws, codes or ordinances of general
applicability of the City, or (C) be construed as a waiver or release of the rights of the City in and
to the Public Ways.
2.6. Competitive Equity.
2.6.1. In the event the City grants an additional Franchise to use and occupy any
Public Way for the purposes of operating a Cable System, the additional Franchise shall only be
granted in accordance with the Illinois Level Playing Field Statute, 65 ILCS 5/11-42-11.
2.6.2. In the event an application for a new cable television franchise or other
similar authorization is filed with the City proposing to serve the Franchise Area, in whole or in
part, the City shall to the extent permitted by law promptly notify the Grantee of such filing, or
require the Grantee to be notified, and include a copy of such application.
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SECTION 3: Construction and Maintenance of the Cable System
3.1. Except as may be otherwise provided in this Franchise Agreement, Grantee shall
comply with all generally applicable provisions of Title 7, Chapter 17, entitled “Standards for the
Construction of Facilities on the Public Right Of Way,” of the Evanston City Code, as may be
amended from time to time.
3.2. Aerial and Underground Construction. At the time of Cable System construction,
if all of the transmission and distribution facilities of all of the respective public or municipal
utilities in any area of the Franchise Area are underground, the Grantee shall place its Cable
Systems’ transmission and distribution facilities underground, provided that such underground
locations are actually capable of accommodating the Grantee’s cable and other equipment
without technical degradation of the Cable System’s signal quality. In any location(s) within the
Franchise Area where the transmission or distribution facilities of the respective public or
municipal utilities are both aerial and underground, the Grantee shall have the discretion to
construct, operate, and maintain all of its transmission and distribution facilities or any part
thereof, aerially or underground. Nothing in this Section shall be construed to require the Grantee
to construct, operate, or maintain underground any ground-mounted appurtenances such as
customer taps, line extenders, system passive devices, amplifiers, power supplies, pedestals, or
other related equipment.
3.3. Undergrounding and Beautification Projects.
3.3.1. In the event the City requires users of the Public Way who operate aerial
facilities to relocate such aerial facilities underground, Grantee shall participate in the planning
for relocation of its aerial facilities, if any, contemporaneously with such users. Grantee shall be
reimbursed its relocation costs from public or private funds allocated for the project to the same
extent as such funds are made available to other users of the Public Way, if any, provided that
any utility’s exercise of authority granted under its tariff to charge consumers for the said
utility’s cost of the project that are not reimbursed by the City shall not be considered to be
public or private funds.
3.3.2. The Grantee shall not be required to relocate its facilities unless it has
been afforded at least sixty (60) days notice of the necessity to relocate its facilities. Upon
adequate notice the Grantee shall provide a written estimate of the cost associated with the work
necessary to relocate its facilities. In instances where a third party is seeking the relocation of
the Grantee’s facilities or where the Grantee is entitled to reimbursement pursuant to the
preceding Section, the Grantee shall not be required to perform the relocation work until it has
received payment for the relocation work.
SECTION 4: Service Obligations
4.1. Initial Service Obligations. As of the Effective Date of this Agreement, Grantee’s
Cable System has been designed to provide, and is capable of providing, Cable Service to
residential Customers throughout the Initial Franchise Service Area. The Grantee shall continue
to make Cable Service available in the Initial Service Area throughout the term of this
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Agreement and Grantee shall extend its Cable System and provide service consistent with the
provisions of this Franchise Agreement.
4.2. General Service Obligation. The Grantee shall make Cable Service available
beyond the Initial Franchise Service Area to every residential dwelling unit within the Franchise
Area where the minimum density is at least thirty (30) dwelling units per mile and within one (1)
mile of the existing Cable System’s technically feasible connection point. Subject to the density
requirement, Grantee shall offer Cable Service to all new homes or previously unserved homes
located within one hundred twenty-five (125) feet of the Grantee’s distribution cable (e.g., a
Standard Installation).
4.2.1. The Grantee may elect to provide Cable Service to areas not meeting the
above density and distance standards. The Grantee may impose an additional charge in excess of
its regular installation charge for any service installation requiring a drop or line extension in
excess of a Standard Installation. Any such additional charge shall be computed on a time plus
materials basis plus a reasonable rate of return.
4.3. Programming. The Grantee agrees to provide cable programming services in the
following broad categories:
Children General Entertainment Family Oriented
Ethnic/Minority Sports Weather
Educational Arts, Culture and Performing Arts News & Information
Pursuant and subject to federal law, all Video Programming decisions, excluding PEG Access
Programming, are at the sole discretion of the Grantee.
4.4. Technical Standards. The Grantee shall comply with all applicable technical
standards of the FCC as published in 47 C.F.R., Part 76, Subpart K, as amended from time to
time. The Grantee shall cooperate with the City in conducting inspections related to these
standards upon reasonable prior written request from the City based on a significant number of
Subscriber complaints.
4.5. Annexations and New/Planned Developments. In cases of annexation the City
shall provide the Grantee written notice of such annexation. In cases of new construction,
planned development or property development where undergrounding or extension of the Cable
System is required, the City shall provide or require the developer or property owner to provide
the Grantee with notice of the same. Such notices shall be provided at the time of notice to all
utilities or other like occupants of the City’s Public Way. If advance notice of such annexation,
new construction, planned development or property development is not provided, the Grantee
shall be allowed an adequate time to prepare, plan and provide a detailed report as to the
timeframe for it to construct its facilities and provide the services required under this Franchise
Agreement.
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4.6. Service to School Buildings and Governmental Facilities.
4.6.1. The City and the Grantee acknowledge the provisions of 220 ILCS 5/22-
501(f), whereby the Grantee shall provide complimentary Basic Cable Service and a free
Standard Installation at one outlet to all eligible buildings as defined in said state statute.
Eligible buildings shall not include buildings leased to non-governmental third parties or
buildings such as storage facilities at which government employees are not regularly stationed.
4.6.2. Long Drops. The Grantee may impose an additional charge in excess of
its regular installation charge for any service installation requiring a drop or line extension in
excess of a Standard Installation. Any such additional charge shall be computed on a time plus
materials basis to be calculated on that portion of the installation that exceeds a Standard
Installation.
4.7. Emergency Alerts. At all times during the term of this Franchise Agreement, the
Grantee shall provide and maintain an “Emergency Alert System” (“EAS”) consistent with
applicable Federal law and regulation – including 47 C.F.R., Part 11 and the “State of Illinois
Emergency Alert System State Plan” – as may be amended from time to time. Should the City
become qualified and authorized to activate the EAS, the Grantee shall provide instructions on
the access and use of the EAS by the City to the City on an annual basis. The City agrees to
indemnify and hold the Grantee harmless from any damages or penalties arising out of the
negligence of the City, its employees or agents in using such system.
4.8. Customer Service Obligations. The City and Grantee acknowledge that the
customer service standards and customer privacy protections are set forth in the Cable and Video
Customer Protection Law, 220 ILCS 5/22-501 et seq., and enforcement provisions are included
in Title 3, Chapter 35 of the Evanston City Code. Enforcement of such requirements and
standards and the penalties for non-compliance with such standards shall be consistent with the
Cable and Video Customer Protection Law, 220 ILCS 5/22-501 et seq.
SECTION 5: Oversight and Regulation by City
5.1. Franchise Fees. The Grantee shall pay to the City a Franchise Fee in an amount
equal to five percent (5%) of annual Gross Revenues received from the operation of the Cable
System to provide Cable Service in the Franchise Area; provided, however, that Grantee shall
not be compelled to pay any higher percentage of fees than any other video service provider,
under state authorization or otherwise, providing service in the Franchise Area. The payment of
Franchise Fees shall be made on a quarterly basis and shall be due forty-five (45) days after the
close of each calendar quarter. If mailed, the Franchise Fee shall be considered paid on the date
it is postmarked. Each Franchise Fee payment shall be accompanied by a report prepared by a
representative of the Grantee showing the basis for the computation of the Franchise Fees paid
during that period. Any undisputed Franchise Fee payment which remains unpaid in whole or in
part, after the date specified herein shall be delinquent. For any delinquent Franchise Fee
payments, Grantee shall make such payments including interest at the prime lending rate as
quoted by Chase Bank U.S.A. or its successor, computed from time due until paid. Any
undisputed overpayments made by the Grantee to the City shall be credited upon discovery of
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such overpayment until such time when the full value of such credit has been applied to the
Franchise Fee liability otherwise accruing under this Section.
5.1.1. The Parties acknowledge that, at present, the Cable Act limits the City to
collection of a maximum permissible Franchise Fee of five percent (5%) of Gross Revenues. In
the event that a change in the Cable Act would allow the City to increase the Franchise Fee
above five percent (5%), the City shall hold a public hearing and determine if the City should
collect the additional amount. Following the determination, the City shall notify the Grantee of
its intent to collect the increased Franchise Fee and Grantee shall have a reasonable time (not to
be less than ninety (90) days from receipt of notice from the City) to effectuate any changes
necessary to begin the collection of such increased Franchise Fee or notify the Grantee of its
intent to not collect the increased fee. In the event that the City increases said Franchise Fee, the
Grantee shall notify its Subscribers of the City’s decision to increase said fee prior to the
implementation of the collection of said fee from Subscribers as required by law.
5.1.2. In the event a change in state or federal law requires the City to reduce
the franchise fee percentage that may be collected, the parties agree the Grantee shall reduce the
percentage of franchise fees collected to the lower of: i) the maximum permissible franchise fee
percentage; or ii) the lowest franchise fee percentage paid by any other Cable Operator granted a
Cable Franchise by the City pursuant to the Cable Act, and Section 11-42-11 of the Illinois
Municipal Code, 65 ILCS 5/11-42-11; provided that: (a) such amendment is in compliance with
the change in state or federal law; (b) the City approves the amendment by ordinance; and (c) the
City notifies Grantee at least ninety (90) days prior to the effective date of such an amendment.
5.1.3. Taxes Not Included. The Grantee acknowledges and agrees that the term
“Franchise Fee” does not include any tax, fee, or assessment of general applicability (including
any such tax, fee, or assessment imposed on both utilities and Cable Operators on their services
but not including a tax, fee, or assessment which is unduly discriminatory against Cable
Operators or Cable Subscribers).
5.2. Franchise Fees Subject to Audit. The City and Grantee acknowledge that the
audit standards are set forth in the Illinois Municipal Code at 65 ILCS 5/11-42-11.05 (Municipal
Franchise Fee Review; Requests For Information). Any audit shall be conducted in accordance
with generally applicable auditing standards. The City and Grantee agree that the audit
procedures set forth in the Illinois Municipal Code at 65 ILCS 5/11-42-11.05 shall be applicable
to any audit of PEG Capital payments as provided for in Section 8.5 of this Agreement.
5.3. Proprietary Information. Notwithstanding anything to the contrary set forth in
this Agreement, the Grantee shall not be required to disclose information which it reasonably
deems to be proprietary or confidential in nature, with the exception of the information directly
related to an audit of Franchise Fees as set forth in Section 5.2. The City agrees to treat any
information disclosed by the Grantee as confidential and only to disclose it to those employees,
representatives, and agents of the City that have a need to know in order to enforce this Franchise
Agreement and who agree to maintain the confidentiality of all such information. For purposes
of this Section, the terms “proprietary or confidential” include, but are not limited to, information
relating to the Cable System design, customer lists, marketing plans, financial information
unrelated to the calculation of Franchise Fees or rates pursuant to FCC rules, or other
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information that is reasonably determined by the Grantee to be competitively sensitive. Grantee
may make proprietary or confidential information available for inspection but not copying or
removal by the Franchise Authority’s representative. In the event that the City has in its
possession and receives a request under the Illinois Freedom of Information Act (5 ILCS 140/1
et seq.), or similar law for the disclosure of information the Grantee has designated as
confidential, trade secret or proprietary, the City shall notify Grantee of such request and
cooperate with Grantee in opposing such request. Grantee shall indemnify and defend the City
from and against any claims arising from the City’s opposition to disclosure of any information
Grantee designates as proprietary or confidential. Compliance by the City with an opinion or
directive from the Illinois Public Access Counselor or the Illinois Attorney General under the
Illinois Freedom of Information Act, 5 ILCS 140/1 et seq., or with a decision or order of a court
with jurisdiction over the City, shall not be a violation of this Section.
SECTION 6: Transfer of Cable System or Franchise or Control of Grantee
6.1. Neither the Grantee nor any other Person may transfer the Cable System or the
Franchise without the prior written consent of the City, which consent shall not be unreasonably
withheld or delayed.
6.2. No transfer of control of the Grantee, defined as an acquisition of fifty-one
percent (51%) or greater ownership interest in Grantee, shall take place without the prior written
consent of the City, which consent shall not be unreasonably withheld or delayed.
6.3. No consent shall be required, however, for (i) a transfer in trust, by mortgage,
hypothecation, or by assignment of any rights, title, or interest of the Grantee in the Franchise or
in the Cable System in order to secure indebtedness, or (ii) a transfer to an entity directly or
indirectly owned or controlled by Comcast Corporation.
6.4. The Grantee, and any proposed transferee under this Section 6, shall submit a
written application to the City containing or accompanied by such information as is required in
accordance with applicable law and FCC regulations, specifically including a completed Form
394 or its successor, and in compliance with the processes established for transfers under FCC
rules and regulations, including Section 617 of the Cable Act, 47 U.S.C. §537. Within thirty (30)
days after receiving a request for consent, the City shall, in accordance with FCC rules and
regulations, notify the Grantee in writing of the additional information, if any, it requires to
determine the legal, financial and technical qualifications of the transferee or new controlling
party. If the City has not taken final action on the Grantee’s request for consent within one
hundred twenty (120) days after receiving such request, consent shall be deemed granted. As a
condition to granting of any consent, the City may require the transferee to agree in writing to
assume the obligations of the Grantee under this Franchise Agreement.
6.5. Any transfer of control resulting from or after the appointment of a receiver or
receivers or trustee or trustees, however denominated, designated to take over and conduct the
business of the grantee, whether in a receivership, reorganization, bankruptcy or other action or
proceeding, unless such receivership or trusteeship shall have been vacated prior to the
expiration of a one hundred twenty (120) day period, shall be treated as a transfer of control
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pursuant to 47 U.S.C. §537 and require the City’s consent thereto in the manner described in
Section 6 above.
SECTION 7: Insurance and Indemnity
7.1. Insurance. Throughout the term of this Franchise Agreement, the Grantee shall,
at its own cost and expense, maintain such insurance and provide the City certificates of
insurance in accordance with Section 7-17-9 of the Evanston City Code, as amended from time
to time.
7.2. Indemnification. The Grantee shall indemnify, defend and hold harmless the
City, its officers, employees, and agents (the “Indemnitees”) from and against any injuries,
claims, demands, judgments, damages, losses and expenses, including reasonable attorney’s fees
and costs of suit or defense, arising in the course of the Grantee constructing and operating its
Cable System within the City. This duty shall survive for all claims made or actions filed within
one (1) year following either the expiration or earlier termination of this Agreement. The City
shall give the Grantee timely written notice of its obligation to indemnify and defend the City
after the City’s receipt of a claim or action pursuant to this Section. For purposes of this Section,
the word “timely” shall mean within a time period that does not cause prejudice to the respective
positions of the Grantee and/or the City. If the City elects in its own discretion to employ
additional counsel, the costs for such additional counsel for the City shall be the responsibility of
the City.
7.2.1. The Grantee shall not indemnify the City for any liabilities, damages, costs
or expense resulting from any conduct for which the City, its officers, employees and agents may
be liable under the laws of the State of Illinois.
7.2.2. Nothing herein shall be construed to limit the Grantee’s duty to indemnify
the City by reference to the limits of insurance coverage described in this Agreement.
SECTION 8: Public, Educational and Governmental (PEG) Access
8.1. PEG Capacity. The Grantee shall provide capacity for the City’s noncommercial
Public, Educational and Governmental Access (“PEG”) Programming through four (4) Channels
(the “Channels”) on the Grantee’s Cable System. Unless otherwise agreed to by the City/Village
and the Grantee to the extent required by applicable law, the Channels may be carried on the
Grantee’s basic digital service tier. The City/Village’s PEG Access Programming shall be
provided consistent with Section 611 of the Cable Act, as amended from time to time.
8.2. Rules and Procedures for Use of the PEG Access Channel(s). The City shall be
responsible for establishing and enforcing rules for the non-commercial use the Public,
Educational and Governmental Access Channels and to promote the use and viewership of the
Channel.
8.3. Allocation and Use of the PEG Channels. The Grantee does not relinquish its
ownership of or ultimate right of control over a Channel by designating it for PEG use, however,
the PEG Channels are, and shall be, operated by the City. The City shall adopt rules and
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procedures under which Grantee may use the PEG Channels for the provision of Video
Programming if the PEG Channels are not being used for its respective purposes pursuant to
Section 611(d) of the Cable Act, 47 U.S.C. §531.
8.4. Editorial Control. Grantee shall not exercise any editorial control over any use of
the PEG Channels, nor shall Grantee or its Affiliates incur any criminal or civil liability pursuant
to the federal, state or local laws of libel, slander, obscenity, incitement, invasions of privacy,
false or misleading advertising, or other similar laws for any programs carried on the PEG
Channels.
8.5. PEG Capital Payments for Equipment and Facilities. At its sole discretion, the
City Board may designate a PEG access capital project to be funded by the City. At any time
after the Effective Date of this Agreement, the City may send a written notice of the City’s desire
for the Grantee to collect payments (“PEG Capital Fee”) for public, educational, or governmental
access facilities pursuant to Section 622(g)(2)(C) of the Cable Act, 47 U. S. C. 542(g)(2)(C);
provided that such request is for not more than thirty-five cents ($0.35) per month per Subscriber
and includes a detailed and itemized plan for the intended utilization of the requested PEG
capital funds (the “Plan and Request”). The Grantee shall have sixty (60) days from receipt of
the Plan and Request to review and make recommendations upon the City’s Plan and Request
prior to agreeing to collect and pay to the City the PEG Capital Fee. The Grantee shall agree to
collect and pay the PEG Capital Fee provided the funds shall be expended for capital costs
associated with PEG access, and the facilities requested are technically and operationally
compatible with Grantee’s Cable System. The Grantee shall collect the PEG Capital Fee as an
external charge over a period of twelve (12) months, unless some other period is mutually agreed
upon in writing, and shall make the PEG Capital Fee payments from such sums at the same time
and in the same manner as Franchise Fee payments. Consistent with the description of the
intended utilization of the PEG Capital Fee, the City shall be permitted to hold all or a portion of
the PEG Capital Fee from year to year as a designated fund to permit the City to make large
capital expenditures, if necessary, as long as the City spends the entire amount collected by the
end of the term of this Agreement. Moreover if the City chooses to borrow from itself, or a
financial institution, revenue for large PEG capital purchases or capital expenditures, the City
shall be permitted to make periodic repayments using the PEG Capital Fee. Unless otherwise
agreed to by the City and the Grantee, the PEG Capital Fee shall be added to Subscriber billing
statements within one hundred twenty (120) days of the notice.
8.6. Origination Point. At such time that the City determines that it wants the capacity
to allow Subscribers in the City to receive PEG access programming which may originate from
schools and/or City facilities (other than those having a signal point of origination at the time of
the execution of this Agreement); or at such time that the City determines that it wants to
establish or change a location from which PEG programming is originated; or in the event the
City wants to upgrade the connection to the Grantee from an existing signal point of origination,
the City will give the Grantee written notice detailing the point of origination and the capability
sought by the City. The Grantee agrees to submit a cost estimate to implement the City’s plan
within a reasonable period of time, but in no event longer than sixty (60) days from when
Grantee receives all necessary information regarding the work sought. After an agreement to
reimburse the Grantee for its expenditure, the Grantee will implement any necessary system
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changes within the time stated in such agreement or, if no time is stated, within a reasonable
period of time.
8.7. PEG Signal Quality. Provided the PEG signal feed is delivered by the City to the
designated signal input point without material degradation, the PEG channel delivery system
from the designated signal input point shall meet the same FCC technical standards as the
remainder of the Cable System set forth in this Agreement.
8.8. Grantee Use of Unused Time. Because the City and Grantee agree that a blank or
under utilized PEG Access Channel is not in the public interest, in the event the City does not
completely program a Channel, Grantee may utilize the Channel for its own purposes. Grantee
may program unused time on the Channel subject to reclamation from the City upon no less than
sixty (60) days’ notice. Except as otherwise provided herein, the programming of a PEG Access
Channel with text messaging, or playback of previously aired programming shall not constitute
unused time. Text messaging containing out of date or expired information for a period of thirty
(30) days shall be considered unused time. A programming schedule that contains playback of
previously aired programming that has not been updated for a period of ninety (90) days shall be
considered unused time. Unused time shall be considered to be a period of time, in excess of six
(6) hours, where no community produced programming of any kind can be viewed on a PEG
Access Channel. Unused time shall not include periods of time where programming cannot be
viewed that are caused by technical difficulties, transition of broadcast media, signal testing,
replacement or repair of equipment, or installation or relocation of facilities.
SECTION 9: Enforcement of Franchise
9.1. Notice of Violation or Default. In the event the City believes that the Grantee has
not complied with a material term of the Franchise, it shall notify the Grantee in writing with
specific details regarding the exact nature of the alleged noncompliance or default.
9.2. Grantee’s Right to Cure or Respond. The Grantee shall have thirty (30) days
from the receipt of the City’s written notice: (A) to respond to the City, contesting the assertion
of noncompliance or default; or (B) to cure such default; or (C) in the event that, by nature of the
default, such default cannot be cured within the thirty (30) day period, initiate reasonable steps to
remedy such default and notify the City of the steps being taken and the projected date that the
cure will be completed.
9.3. Enforcement. Subject to applicable federal and state law, and following notice
and an opportunity to cure and respond pursuant to the provisions of Section 9.2 above, in the
event the City determines that the Grantee is in default of any material provision of the
Franchise, the City may:
9.3.1. seek specific performance of any provision that reasonably lends itself to
such remedy or seek other relief available at law, including declaratory or injunctive relief; or
9.3.2. in the case of a substantial or frequent default of a material provision of
the Franchise, declare the Franchise Agreement to be revoked in accordance with the following:
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(i) The City shall give written notice to the Grantee of its intent to
revoke the Franchise on the basis of a pattern of noncompliance by the Grantee. The notice shall
set forth with specificity the exact nature of the noncompliance. The Grantee shall have ninety
(90) days from the receipt of such notice to object in writing and to state its reasons for such
objection. In the event the City has not received a response from the Grantee or upon receipt of
the response does not agree with the Grantee’s proposed remedy or in the event that the Grantee
has not taken action to cure the default, it may then seek termination of the Franchise at a public
hearing. The City shall cause to be served upon the Grantee, at least ten (10) days prior to such
public hearing, a written notice specifying the time and place of such hearing and stating its
intent to request termination of the Franchise.
(ii) At the designated hearing, the City shall give the Grantee an
opportunity to state its position on the matter, present evidence and question witnesses, after
which the City shall determine whether or not the Franchise shall be terminated. The public
hearing shall be on the record. A copy of the transcript shall be made available to the Grantee at
its sole expense. The decision of the City shall be in writing and shall be delivered to the Grantee
in a manner authorized by Section 10.2. The Grantee may appeal such determination to any
court with jurisdiction within thirty (30) days after receipt of the City’s decision.
9.4. Remedies Not Exclusive. In addition to the remedies set forth in this Section 9,
the Grantee acknowledges the City’s ability pursuant to Section 4.8 of this Franchise Agreement
to enforce the requirements and standards, and the penalties for non-compliance with such
standards, consistent with the Illinois Cable and Video Customer Protection Law enacted by the
City as Title 3, Chapter 35 of the Evanston City Code; and, pursuant to Section 3.1 of this
Franchise Agreement and Title 7, Chapter 17 of the Evanston City Code, to enforce the
Grantee’s compliance with the City’s requirements regarding “Standards for the Construction of
Facilities in the Public Right Of Way.” Notwithstanding the foregoing, nothing in this
Agreement shall be interpreted to permit the City to exercise such rights and remedies in a
manner that permits duplicative recovery from, or payments by, the Grantee. Such remedies
may be exercised from time to time and as often and in such order as may be deemed expedient
by the City.
SECTION 10: Miscellaneous Provisions
10.1. Force Majeure. The Grantee shall not be held in default under, or in
noncompliance with, the provisions of the Franchise, nor suffer any enforcement or penalty
relating to noncompliance or default (including termination, cancellation or revocation of the
Franchise), where such noncompliance or alleged defaults occurred or were caused by strike,
riot, war, earthquake, flood, tidal wave, unusually severe rain or snow storm, hurricane, tornado
or other catastrophic act of nature, labor disputes, failure of utility service necessary to operate
the Cable System, governmental, administrative or judicial order or regulation or other event that
is reasonably beyond the Grantee’s ability to anticipate or control. This provision also covers
work delays caused by waiting for utility providers to service or monitor their own utility poles
on which the Grantee’s cable or equipment is attached, as well as unavailability of materials or
qualified labor to perform the work necessary. Non-compliance or default shall be corrected
within a reasonable amount of time after force majeure has ceased.
Page 295 of 433
14
10.2. Notice. Any notification that requires a response or action from a party to this
franchise within a specific time-frame, or that would trigger a timeline that would affect one or
both parties’ rights under this franchise, shall be in writing and shall be sufficiently given and
served upon the other party by hand delivery, first class mail, registered or certified, return
receipt requested, postage prepaid, or by reputable overnight courier service and addressed as
follows:
To the City: To the Grantee:
City of Evanston Comcast
2100 Ridge Avenue 155 Industrial Drive
Evanston, Illinois 60201 Elmhurst, Illinois 60126
ATTN: City Manager ATTN: Director of Government Affairs
Recognizing the widespread usage and acceptance of electronic forms of communication, emails
and faxes will be acceptable as formal notification related to the conduct of general business
amongst the parties to this contract, including but not limited to programming and price
adjustment communications. Such communication should be addressed and directed to the
person of record as specified above. Either party may change its address and addressee for notice
by notice to the other party under this Section.
10.3. Entire Agreement. This Franchise Agreement embodies the entire understanding
and agreement of the City and the Grantee with respect to the subject matter hereof and
supersedes all prior agreements, understandings, negotiations and communications, whether
written or oral. Except for ordinances adopted pursuant to Sections 2.4 and 2.5 of this
Agreement, all ordinances or parts of ordinances related to the provision of Cable Service that
are in conflict with or otherwise impose obligations different from the provisions of this
Franchise Agreement are superseded by this Franchise Agreement.
10.3.1. The City may adopt a cable television/video service provider regulatory
ordinance that complies with applicable law, provided the provisions of any such ordinance
adopted subsequent to the Effective Date of this Franchise Agreement shall not apply to the
Grantee during the term of this Franchise Agreement.
10.4. Severability. If any section, subsection, sentence, clause, phrase, or other portion
of this Franchise Agreement is, for any reason, declared invalid, in whole or in part, by any
court, agency, commission, legislative body, or other authority of competent jurisdiction, such
portion shall be deemed a separate, distinct, and independent portion. Such declaration shall not
affect the validity of the remaining portions hereof, which other portions shall continue in full
force and effect. If any material provision of this Agreement is made or found to be
unenforceable by such a binding and final decision, either party may notify the other in writing
that the Franchise has been materially altered by the change and of the election to begin
negotiations to amend the Franchise in a manner consistent with said proceeding or enactment;
provided, however, that any such negotiated modification shall be competitively neutral, and the
parties shall be given sufficient time to implement any changes necessitated by the agreed-upon
modification.
Page 296 of 433
15
10.5. Governing Law. This Franchise Agreement shall be deemed to be executed in the
State of Illinois, and shall be governed in all respects, including validity, interpretation and
effect, and construed in accordance with, the laws of the State of Illinois and/or Federal law, as
applicable.
10.6. Venue. Except as to any matter within the jurisdiction of the federal courts or the
FCC, all judicial actions relating to any interpretation, enforcement, dispute resolution or any
other aspect of this Agreement shall be brought in the Circuit Court of the State of Illinois, Cook
County, Illinois. Any matter brought pursuant to the jurisdiction of the federal court shall be
brought in the United States District Court of the Northern District of Illinois.
10.7. Modification. Except as provided in Sections 5.1.1 and 5.1.2, no provision of this
Franchise Agreement shall be amended or otherwise modified, in whole or in part, except by an
instrument, in writing, duly executed by the City and the Grantee, which amendment shall be
authorized on behalf of the City through the adoption of an appropriate ordinance by the City, as
required by applicable law.
10.8. No Third-Party Beneficiaries. Nothing in this Franchise Agreement is intended to
confer third-party beneficiary status on any person, individual, corporation or member of the
public to enforce the terms of this Franchise Agreement.
10.9. No Waiver of Rights. Nothing in this Franchise Agreement shall be construed as
a waiver of any rights, substantive or procedural, that the City or the Grantee may have under
Federal or state law unless such waiver is expressly stated herein.
10.10. Validity of Franchise Agreement. The parties acknowledge and agree in good
faith on the validity of the provisions, terms and conditions of this Franchise Agreement, in their
entirety, and that the Parties have the power and authority to enter into the provisions, terms, and
conditions of this Agreement.
10.11. Authority to Sign Agreement. Grantee warrants to the City that it is authorized to
execute, deliver and perform this Franchise Agreement. The individual signing this Franchise
Agreement on behalf of the Grantee warrants to the City that s/he is authorized to execute this
Franchise Agreement in the name of the Grantee.
IN WITNESS WHEREOF, this Franchise Agreement has been executed by the duly authorized
representatives of the parties as set forth below, as of the date set forth below:
For the City of Evanston: For Comcast of Illinois IV, Inc.:
By: __________________________ By: ____________________________
Name: _______________________ Name: __________________________
Title: ________________________ Title: ___________________________
Page 297 of 433
Page 298 of 433
For City Council Meeting of October 24, 2011 Item A12
Ordinance 85-O-11: Amending Title 10, Resident Only Parking 2500 Block of Hurd
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Martin Lyons, Interim Director of Administrative Services
Rickey A. Voss, Parking/Revenue Manager
Subject: Approval to amend Title 10, Motor Vehicles and Traffic, Chapter 11,
Traffic Schedules, Section 11: Schedule XVIII; Residents Parking Only
Districts, of the Evanston City Code, Adding (Q). District S: Eight o’clock
(8:00) A.M. to six o’clock (6:00) P.M. Monday through Saturday for 2500
Block of Hurd Avenue.
Date: September 27, 2011
Recommended Action:
Staff and the Transportation/Parking Committee recommend approval of Ordinance 85-
O-11 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules,
Section 11: Schedule XVIII; Residents Parking Only Districts, of the Evanston City
Code, Adding (Q). District S: eight o’clock (8:00) A.M. to six o’clock (6:00) P.M. Monday
through Saturday. This ordinance was introduced at the October 10, 2011 City Council
meeting.
Summary:
In January 2011, residents of the 2500 block of Hurd Avenue brought a series of
concerns to Alderman Tendam about the parking of employees and/or customers of
businesses from the Central Street Business District. Parking staff was asked to
conduct a parking survey to determine if the 2500 block of Hurd Avenue would qualify
as a “Residents Only Parking District”. Parking occupancy surveys were conducted in
both January and August 2011. Each survey indicated that the affected area met the
requirements of City Code 10-4-5-2(B)4a and b, in that 70% of available parking was
affected in at least one consecutive two hour (2) period and that the number of
commuter vehicles met or exceeded 30% of the occupancy rate.
The 2500 block of Hurd Avenue is one way northbound from Harrison Street to Central
Street. Other issues included resident concerns of speeding, snow plowing and safety.
The Transportation/Parking Committee recommended approval at the September 21,
2011 meeting. Alderman Tendam supports the recommendation for 2500 Hurd Avenue.
---------------------------------------------------------------------
Attachment:
Copy of Ordinance 85-O-11
Memorandum
Page 299 of 433
9/27/2011
85-O-11
AN ORDINANCE
Amending City Code Section 10-11-18 to Restrict Parking
on the 2500 Block of Hurd Avenue to Residents Only
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Schedule XVIII, found in Section 10-11-18 of the
Evanston City Code of 1979, as amended, is hereby further amended by the
enactment of a new Subsection (Q) thereof, to read as follows:
(Q) District S: Eight o’clock (8:00) A.M. to six o’clock (6:00) P.M., Monday through
Saturday
SCHEDULE XVIII (Q): RESIDENTS PARKING ONLY DISTRICTS
Hurd Avenue Both sides Harrison Street to alley south of Central Street
SECTION 2: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: That if any provision of this Ordinance 85-O-11 or
application thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this Ordinance
85-O-11 that can be given effect without the invalid application or provision, and each
invalid application of this Ordinance 85-O-11 is severable.
Page 300 of 433
85-O-11
~2~
SECTION 5: That this Ordinance 85-O-11 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2011
Adopted: ___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
Page 301 of 433
For City Council Meeting of October 24, 2011 Item A13
Ordinance 86-O-11, Amending Title 10 Limiting Parking on 700 Block of Lincoln
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Martin Lyons, Interim Director of Administrative Services
Rickey A. Voss, Parking/Revenue Manager
Subject: Approval to amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic
Schedules, Section 10: Schedule X (F) 6; Limited Parking, of the
Evanston City Code, Adding Lincoln, South Side, Orrington Avenue to
Sherman Avenue.
Date: September 27, 2011
Recommended Action:
Staff and the Transportation/Parking Committee recommend approval of Ordinance 86-
O-11 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules,
Section 10: Schedule X (F) 6; Limited Parking, of the Evanston City Code, to include in
Residential Exemption District ‘A’, Lincoln Street, South Side, from Orrington Avenue to
Sherman Avenue. This ordinance was introduced at the October 10, 2011 City Council
meeting.
Summary:
In August of 2011, residents in the 700 block of Lincoln were concerned about the south
side of Lincoln Street from Orrington Avenue to Sherman Avenue being over parked by
non-residents which adversely affects the residents’ ability to park near their home. The
700 block of Lincoln Avenue does not provide any parking on the north side of the street
and the south side of the street is filled to capacity with non-resident vehicles. The
proposed change to the City Code would extend the Residential Exemption District ‘A’
to include the south side of the 700 block of Lincoln.
The Transportation/Parking Committee recommended approval at the September 21,
2011 meeting. Alderman Fiske supports the recommendation for 700 Lincoln Street.
---------------------------------------------------------------------
Attached:
Copy of Ordinance 86-O-11
Memorandum
Page 302 of 433
9/27/2011
86-O-11
AN ORDINANCE
Amending City Code Section 10-11-11 to Exempt Residents
of the South Side of the 700 Block of Lincoln Street
from the Two-Hour Parking Restriction Thereon
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Schedule X-(F)-6, “Residential Exemption Parking
District A,” found in Section 10-11-11 of the Evanston City Code of 1979, as amended,
is hereby further amended by to include the following:
Lincoln Street South side Orrington Avenue to Sherman Avenue
SECTION 2: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: That if any provision of this Ordinance 86-O-11 or
application thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this Ordinance
86-O-11 that can be given effect without the invalid application or provision, and each
invalid application of this Ordinance 86-O-11is severable.
SECTION 5: That this Ordinance 86-O-11 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Page 303 of 433
86-O-11
~2~
Introduced: _________________, 2011
Adopted: ___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
Page 304 of 433
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, October 24, 2011
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN HOLMES,
CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF October 10, 2011
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 90-O-11, Amending Certain Portions of Title 4, Chapter 12 of the
Evanston City Code, Sign Regulations
The Sign Review and Appeals Board and staff recommend approval of Ordinance
90-O-11 that amends the Sign Regulations to improve administration. The Sign
Regulations were created in 1987 and amended in 2003.
For Introduction
(P2) Ordinance 89-O-11, Granting Major Variances for the Construction of a
Multifamily Dwelling Located at 2500 Green Bay Road in the R5 General
Residential District
The Zoning Board of Appeals (ZBA), Site Plan and Review Committee and staff
recommend the adoption of Ordinance 89-O-11 that grants zoning relief at 2500 Green
Bay Road to allow the construction of 12 residential units where the zoning code
allows a maximum of nine units, and to permit 15 on-site parking spaces where the
zoning code requires 18 off-street parking spaces.
For Introduction
Page 305 of 433
Planning & Development Committee Meeting Agenda Page 2 of 2
October 24, 2011
(P3) Ordinance 88-O-11, Regarding an Application for a Special Use for a Bed and
Breakfast at 300 Church Street in the R1 Single-Family Zoning District
On September 12, 2011, the City Council in a 7-2 vote rejected the recommendation
of the Zoning Board of appeals to deny a special use for a proposed bed and
breakfast at 300 Church. Street. Staff was directed to prepare an ordinance for
consideration by the Planning & Development Committee and City Council at a future
meeting date. Proposed ordinance 88-O-11 has been prepared in response to this
request.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Page 306 of 433
Planning & Development Committee Meeting
Minutes of October 10, 2011
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
COMMITTEE PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne
OTHERS PRESENT: K. Cox, G. Chen, Ald. Grover, C. Hurley, M. Lyons,
D. Marino, J. Murphy, B. Newman, Mayor Tisdahl
PRESIDING OFFICIAL: Ald. Wilson
I. DECLARATION OF QUORUM
A quorum being present, Chair Wilson called the meeting to order at 7:19 p.m.
II. APPROVAL OF THE SEPTEMBER 26, 2011 MEETING MINUTES
Ald. Holmes moved approval of the minutes, seconded by Ald. Fiske.
The minutes of the September 26, 2011 meeting were approved unanimously
5-0.
III. ITEMS FOR CONSIDERATION
There were no items for consideration.
IV. ITEMS FOR DISCUSSION
(PD1) Proposed Ordinance 38-O-11: Licensing of Rental Dwelling Units
Chair Wilson called the public to the podium:
Eric Paset, owner of North Shore Apartments and Condos Rental Agency said:
• The landlords he represents work hard to maintain safe dwellings
• The landlords he represents do not allow parties and bad behavior in their units
• He stressed that not all students are affluent and need to live in a 4-5 bedroom
apartment with 4 other students
• He believes the law of no more than 3 unrelated persons in a unit will hurt the
City of Evanston as a whole:
o Students will go to Rogers Park to find other, more affordable housing
o Many units rent for $2,000 - $2,500 a month; rents will go down if they cannot
be rented to students who can collaborate to afford them, hurting the
community
• He urged the committee to consider the consequences of the maximum occupant
law
DRAFT -
NOT APPROVED
Page 307 of 433
Planning & Development Committee Meeting
Minutes of 10-10-11
Page 2 of 4
Brian Becharas, lifetime Evanston resident, of 691 Oakton for 11 years, said:
• He has been renting apartments in Evanston since 1988
• He recognizes that there are problems but If the laws were enforced the
problems would not exist
• He lives adjacent to his rental property
• His costs and the additional fees have skyrocketed his costs 22%; he struggles
to stay positive in his earnings
• He pays $500 more and his mortgage is higher because he does not live in his
rental property
• He is happy to subsidize other people’s children to go to Evanston schools, but
his taxes have risen 333% since 1996, when they were $3,500/yr to $12,000 in
2010
Ald. Rainey asked Chair Wilson to clarify what the discussion item on the agenda is
about.
Chair Wilson explained that the agenda item is about the proposed licensing fee of
$26/yr to register rental units and has nothing to do with the number of residents in a
unit or other issues.
Nefrette Halim of Wilmette Real Estate and manager of several rental units in
Evanston, said:
• The City released a statement that one of the properties she manages is being
poorly managed and putting tenants in harm’s way; she had no knowledge of this
• Asked how she would be notified that her license was to be revoked
• She agreed with Mr. Behcaras about the extra costs being a burden on landlords
• She said she has been helping tenants in the commercial spaces she manages
to stay in business and finding commercial tenants, which is very difficult at this
time
• Imposing additional fines on landlords is detrimental to all of downtown
• Though this discussion is about the license issue, there are many people with
fears about the limit on the number of tenants, which damages Evanston
• Many historical buildings were built to house multiple tenants in a unit; if they are
forced to stop renting because they cannot afford to, developers will gladly tear
down the historical buildings and build new ones, destroying the character of
Evanston
• Students are unaware of what is going on
Chair Wilson said he has received correspondence from landlords and residents and
that he is considering all correspondence and comments and has passed it to the
Legal Dept. staff to work on the ordinance. He suggested to the Committee that
they direct staff to do so.
Mike Tanner of 2237 Ridge, said:
• His property includes 3 units, one in which he lives
• Echoed the sentiment of the lack of communication to the landlords
• He has put a lot of money into his property, got permits but only after a whole
year got a notice of violations
Page 308 of 433
Planning & Development Committee Meeting
Minutes of 10-10-11
Page 3 of 4
• He suggested that a very strong notification process needs to be implemented
Ald. Rainey asked where the list the landlords were referring to is published to which
Mr. Lyons replied that it is a list of properties under review by the City of Evanston
that was originally discussed at a meeting of the Northwestern University (NWU)/City
Housing Committee consisting of 3 staff members, aldermen who’s wards border
Northwestern’s campus and NWU staff. He said the list was sent to NWU on
Thursday, October 6th and is supposed to be posted on the City’s website. He
explained that it consists of properties that have life safety and other code violations
including more than 3 unrelated people living in a unit. The purpose was for students
to check to find out whether the units they are planning on renting, sometimes a year
in advance, are safe and in compliance. Some students have called because they
were not getting their security deposits back. The list is generated from complaints
by neighbors, students, neighborhood groups, tenants and inspectors.
Chair Wilson asked whether there was a clear policy on what was put on the list, to
which Mr. Murphy answered that there was.
Chair Wilson suggested canceling the publication of the list on the City’s website
until the Committee has an opportunity to define the direction of what should be on
the list.
Ald. Holmes asked Chair Wilson to clarify whether he is asking for a policy on what
is published or on the ordinance, to which Chair Wilson replied that he is suggesting
the list not be published until there is a policy in place applying to all landlords.
In response to Ald. Rainey’s inquiry, Mr. Paset clarified that there were names and
addresses on the list.
Ald. Fiske clarified that the discussion has grown out of how best to give students
information about rentals they are committing to a year in advance.
Ald. Wynne agreed that the list should be clear about why a specific name or
address is on it. She said she understands that the Inspectors know of landlords
and management companies that are not compliant or responsive to tenants. She
asked that the number and types of violations be stated and be appropriately
described. Chair Wilson added that if the violations are corrected, that should be
included on the list.
Ald. Rainey noted that the Landlord Tenant Ordinance states that all violations must
be disclosed to tenants so she does not feel that a list needs to be published, but if
one is, it should include all of Evanston, not just student rentals.
Ald. Fiske agreed with Ald. Rainey that such a list should include the whole City, but
stressed that the meeting at which the list was discussed was about wards that
border the NWU campus.
Page 309 of 433
Planning & Development Committee Meeting
Minutes of 10-10-11
Page 4 of 4
Mr. Lyons explained that the list came out of the City/NWU Housing Committee that
deals with wards bordering the campus and that the The Daily Northwestern
requested a list of enforcement activities, adding that staff will proceed at the
Committee’s direction.
Chair Wilson directed staff to make sure the list is not published on the City’s
website and that this issue will be revisited with input from landlords and the
community. He explained that licensing is a tool to help enforce the law to
noncompliant landlords; the City is expected to enforce the code so units must be
inspected and it costs money, which licensing and registration fees help pay. He
directed the City’s attorneys to draft the ordinance. He added that the Committee
will return to a discussion of the list and a policy or lack thereof regarding landlord
information.
Ald. Rainey requested that aldermen are informed when a press release is sent out
by staff.
Chair Wilson directed staff to make sure aldermen receive copies of all press
releases.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 8:03 p.m.
Respectfully submitted,
Bobbie Newman
Page 310 of 433
For City Council Meeting of October 24, 2011 Item P1
Ordinance 90-O-11: Amending City Code Regarding Sign Regulations
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Manager, Planning & Zoning
Walter Hallen, Project Management Supervisor
Subject: Proposed Ordinance 90-O-11, Amending Certain Portions of Title 4,
Chapter 12 of the Evanston City Code, Sign Regulations
Date: October 12, 2011
Recommended Action
The Sign Review and Appeals Board and staff recommend approval of Ordinance 90-O-
11 that amends the Sign Regulations to improve administration.
Proposal
The amendment proposed would:
• Increase the size of management signs as an exempt sign;
• Include small blade signs (signs perpendicular to the building wall) as a permitted
sign type;
• Decrease the site posting timing from 15 to 5 days before a meeting;
• Remove Special Sign Districts from the Sign Regulations; and
• Revise the standards on which variations are to be judged by the Board.
Funding Source
No funds are required.
Discussion
Real estate management signs are exempt signs in the current Ordinance, but they are
limited to 4 square feet in area. The proposed amendment would increase the size to 6
square feet (2’W X 3’H) which would give room for the required text using a reasonable
letter size.
Blade signs are not allowed by the current Sign Regulations. They have come back into
popularity as a pedestrian friendly mode of retail signage and are appropriate for use in
business districts of Evanston. The Board has approved variations for at least four
Memorandum
Page 311 of 433
Page 2
small blade signs and they are included as a sign type in our only Special Sign District
(Church Street Plaza). The amended ordinance does include limiting standards for
blade signs.
Sign variation requests must be submitted 15 days before a Sign Board meeting so that
the site can be posted with a sign noticing the variation request. If a variation request is
submitted during that 15 day period it must be placed on the next month’s Sign Board
agenda. Decreasing the site posting time to 5 days gives adequate notice and reduces
delays in processing. Very few calls are generated by site posting and most are
dismissed once the caller knows the purpose of the sign.
Only one Special Sign District exists in Evanston at the Church Street Plaza complex
and the application seems to have been developed for this unique, large scale project.
The Sign Regulations require any premise with four or more nonresidential occupancies
to have a Unified Business Center Signage Plan approved by the Sign Board. There is
not a need for additional Special Sign Districts given the existing mechanism of a
Unified Business Center Signage Plan.
The current six standards for the judging of a variation must all be met for any variation
to be approved. In the proposed amendment the number of standards is reduced to five
and all still must be met. The wording of each has been revised to give the Sign Board
more flexibility in their decision making process. The text from the original Ordinance
when strictly applied made any variation difficult if not improbable.
Legislative History
The Sign Regulations were created in 1987 and Amended in 2003.
Attachments
Ordinance 90-O-01, amending the Sign Regulations
Page 312 of 433
10/3/2011
90-O-11
AN ORDINANCE
Amending Certain Portions of Title 4, Chapter 12
of the Evanston City Code, “Sign Regulations”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection (M) of Section 4-12-6 of the Evanston City Code
of 1979, as amended (“City Code”), “Exempt Signs,” is hereby further amended to read
as follows:
(M) Management Signs: Signs not exceeding four (4) square feet two feet (2’) wide
by three feet (3’) high which designate that indicate the real estate management
agent for a premises and the agent’s contact information. Management signs
may display the words “For Rent” in letters no more than three inches (3”) in
height.
SECTION 2: Section 4-12-10 of the City Code, “Permitted Sign Types,” is
hereby further amended by the enactment of a new Subsection (M) thereof, “Blade
Signs,” to read as follows:
(M) Blade Signs:
1. Position: Blade signs shall be project from and be perpendicular to a
building’s façade, and the top of any such sign shall not be more than
fifteen feet, six inches (15’6”) above grade at the building.
2. Area: Blade signs shall not measure more than two feet (2’) wide nor
more than three feet (3’) high.
3. Clearance: The bottom of any blade sign shall be at least seven feet, six
inches (7’6”) above grade at the building.
4. Illumination: Blade signs shall not be illuminated.
5. Number: There shall be no more than one (1) blade sign per façade.
Page 313 of 433
90-O-11
~2~
SECTION 3: Subsection 4-12-16-(E)-1-e of the City Code, “Hearing
Notice,” is hereby further amended to read as follows:
e. The sign shall be posted not less than fifteen (15) seven (7) days before the
hearing to which it refers. It shall be removed within five (5) days after the final
decision of the Sign Review and Appeals Board on the petition.
SECTION 4: Subsection 4-12-15-(B) of the City Code is hereby further
amended to read as follows:
(B) Jurisdiction: The Board is hereby vested with the following jurisdiction and
authority:
1. Appeals: The Board shall hear all appeals from any order, requirement,
decision, determination, or interpretation of the Administrative Officer
acting within the authority vested from this Chapter and make written
findings and decisions for the disposition of such appeals.
2. Variations: The Board shall hear all petitions for variations from the
provisions of this Chapter, make written findings, and approve, modify,
approve with conditions or deny such petitions for variations.
3. Unified Business Centers: The Board shall hear all requests for the
establishment or amendment of comprehensive sign plans for unified
business centers, make written findings, and approve, modify, approve
with conditions or deny such requests.
4. Special Sign Districts: The Board shall hear all proposals for the creation
or amendment of special sign district boundaries, make written findings,
and recommend the approval, modification, approval with conditions or
denial of such proposals to the City Council.
The Board shall hear all requests for the establishment or amendment of
comprehensive sign plans for special sign districts, make written findings, and
recommend the approval, modification, approval with conditions or denial of such
requests to the City Council.
SECTION 5: Section 4-12-19 of the City Code, “Special Sign Districts,” is
hereby deleted in its entirety, with all subsequent Sections of Title 4, Chapter 12, re-
numbered accordingly.
Page 314 of 433
90-O-11
~3~
SECTION 6: The definition of “Comprehensive Sign Plan” included in
Subsection 4-12-3-(C) of the City Code, “Definitions,” is hereby further amended to read
as follows: “A set of criteria and a format approved by the Sign Review and Appeals
Board for all signs to be located in a Special Sign District or on the premises of a Unified
Business Center.”
SECTION 7: Subsection 4-12-17-(E) of the City Code is hereby further
amended to read as follows:
(E) Standards: Variations shall only may be approved to overcome an exceptional
condition which poses practical difficulty or particular hardship in such a way as
to prevent the display of a sign as intended by this Chapter. No variation shall be
granted unless the Board makes findings of fact with regards to finds that the
petition meets each of the following standards:
1. Unique Hardship: The proposed variation will not merely serve as a
convenience to the applicant, but will alleviate some demonstrable and
unusual hardship that arises due to factors including, but not limited to,
location, site configuration, and/or building configuration which would
result if the strict letter of the regulations were carried out and which is not
generally applicable to other property within the City.
2. Reasonable Return: The property in question cannot yield proposed
variation will contribute to a reasonable return from the business
advertised if permitted to be used only under the conditions allowed by the
regulations in this Chapter.
3. Not Self Created: The alleged hardship has not been created by the
petitioner or any person presently having a proprietary interest in the
premises.
4. Not Harm Public Welfare: The proposed variation will not be materially
detrimental to the public welfare or injurious to other property or
improvements in the neighborhood. The proposed variation will not by
itself or with other signs contribute to visual distraction which may lead to
personal injury or a substantial reduction in the value of property.
5. Graphic Effectiveness Demonstrated: The petitioner has demonstrated
that all reasonable efforts (utilizing color, contrast, lettering legibility,
illumination, and graphic composition) have been made to increase the
reading effectiveness of the proposed sign within the normal requirements
of this Chapter.
Page 315 of 433
90-O-11
~4~
6 4. Consistent with Intent: The proposed variation is in harmony with
promotes the intent, purpose, and objectives of the Sign Regulations set
forth in Section 2 of this Chapter.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid application of this ordinance
is severable.
SECTION 10: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 11: This ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
Page 316 of 433
For City Council meeting of October 24, 2011 Item P2
Ordinance 89-O-11 Granting Major Variances for 2500 Green Bay Road in the R5
General Residential District
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Manager, Planning and Zoning Division
Dominick Argumedo, Zoning Planner
Subject: Ordinance 89-O-11 Granting Major Variances for the Construction of a
Multifamily Dwelling Located at 2500 Green Bay Road in the R5 General
Residential District
Date: October 11, 2011
Recommended Action
The Zoning Board of Appeals (ZBA), Site Plan and Review Committee and staff
recommend the adoption of Ordinance 89-O-11 that grants zoning relief at 2500 Green
Bay Road to allow the construction of 12 residential units where the zoning code allows a
maximum of nine units, and to permit 15 on-site parking spaces where the zoning code
requires 18 off-street parking spaces. The Zoning Board of Appeals further recommends
that the applicant acquire 3 off-site parking spaces. Staff does not concur with that
recommendation and finds that the 15 on-site parking spaces provided would be sufficient
due to the proximity to public transit and the fact that this is a proposed transit-oriented
rental development that should experience a 1 to 1 parking ratio. Staff also suggest
consideration of the possible condition of a car-sharing vehicle on site, as recommended
by the Site Plan and Appearance Review Committee, in lieu of the 3 additional required
parking spaces.
Summary
In 2004, the City approved an 8-unit residential condominium building with 15 parking
spaces at 2500 Green Bay Road. The original developer completed the building’s
foundation; however, the project did not proceed further. The present owner seeks to
complete the development with additional residential units. The building bulk would be the
same. However, the interior would be changed to increase the number of units from 8 to
12. The units would also be rental compared to condominiums in the previous plan. The
number of proposed parking spaces would not change and remain at 15, three of those
units above ground, with 12 underground.
Memorandum
Page 317 of 433
As the applicant does not propose to change the height and bulk of the building, the City’s
Certificate of Zoning Compliance from 2004 is still valid, and the proposal’s height and
bulk is compliant. In contrast, the change in the number of proposed units required a
reassessment by City staff. As the proposed number of rental units exceeds the allowed
lot size per dwelling unit, a variance is required. In addition, the additional residential units
required a reassessment of parking spaces required on site. With the additional units, the
number of parking spaces required increased from the originally required 12 from the
2004 proposal to 18 spaces. The new requirement exceeds the proposed 15 parking
spaces.
The Zoning Board of Appeals recommends approval of the proposal with the condition
that the applicant acquire at least 3 off-site parking spaces. If the applicant did acquire
such spaces within a thousand feet, the need for a variance would cease. Staff feels the
parking on site is sufficient and appropriate for a variance. The site’s proximity to public
transit (across street from the Central Street Metra stop and 0.6 miles from the Central
Street CTA stop with connecting bus service) provides sufficient transit oriented
alternatives.
This site is in a blighted condition and the ability of the rental development to secure
financing based on economic feasibility and proceed to completing construction is
essential to remedy the current deteriorated condition of the site.
Legislative History
September 20, 2011 – ZBA voted unanimously to recommend approval with
condition.
Attachments
Ordinance 89-O-11
Context Map
Site Renderings
ZBA Staff Report
ZBA Findings Letter
Page 318 of 433
10/3/2011
89-O-11
AN ORDINANCE
Granting Major Variations for the Construction of
a Multifamily Dwelling Located at 2500 Green Bay Road
in the R5 General Residential District
WHEREAS, 2500 Green Bay Road LLC (the “Applicant”), owner of the
property commonly known as 2500 Green Bay Road (the “Subject Property”), located
within the R5 General Residential District (“R5 District”) and legally described in Exhibit
A, attached hereto and incorporated herein by reference, submitted an application
seeking approval of Major Variations pursuant to Sections 6-3-8, 6-8-7-4, and 6-16-5 of
Title 6 of the Evanston City Code of 1979, as amended (“the Zoning Ordinance”); and
WHEREAS, the Applicant seeks to construct a Multifamily Dwelling, with
twelve (12) dwelling units and fifteen (15) off-street parking spaces, on the Subject
Property, a lot ten thousand square feet (10,000 ft2) in area; and
WHEREAS, on September 20, 2011, the Zoning Board of Appeals (“ZBA”)
held a public hearing, pursuant to proper notice, in case no. 11ZMJV-0063, to consider
the application, received testimony, made written records and findings that the
application met the standards for Major Variations set forth in Subsection 6-3-8-12-(E)
of the Zoning Ordinance, and recommended City Council approval thereof; and
WHEREAS, at its meeting of October 24, 2011, the Planning and
Development Committee of the City Council (the “P&D Committee”) considered the
ZBA’s findings and accepted the ZBA’s recommendation and recommended City
Council approval of the requested Major Variations; and
Page 319 of 433
89-O-11
~2~
WHEREAS, at its meeting of November 14, 2011, the City Council
considered and adopted the recommendations of the ZBA and P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby adopts the ZBA and P&D
Committee’s records, findings, and recommendations, and hereby approves, pursuant
to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject
Property applied for in case no. 11ZMJV-0063.
SECTION 3: The Major Variations approved hereby are:
(A) To permit twelve (12) dwelling units on the Subject Property whereas Subsection
6-8-7-4-(D) of the Zoning Ordinance establishes a maximum of nine (9) dwelling
units on a lot of this size.
(B) To permit fifteen (15) on-site, off-street parking spaces whereas Subsection 6-16-
3-5, Table 16-B of the Zoning Ordinance requires eighteen (18) off-street parking
spaces for a Multifamily Dwelling with the proposed number of bedrooms.
SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations granted
by the terms of this ordinance, violation of any of which shall constitute grounds for
revocation thereof, pursuant to Subsection 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Requirements: The Applicant shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
testimony and representations of the Applicant to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) Parking Lease: Pursuant to Subsection 6-16-2-1-(B) of the Zoning Ordinance,
the Applicant shall acquire and/or lease no fewer than three (3) off-street parking
spaces located not more than one thousand feet (1,000’) from the Subject
Page 320 of 433
89-O-11
~3~
Property and not located in a more restrictive Zoning District than the Subject
Property. The Applicant shall submit proof of such acquisition or lease to the City
before it may apply for any construction permit pursuant to the Major Variations
authorized by the terms of this ordinance. For as long as the Applicant makes
use of any of the Major Variations authorized by the terms of this ordinance, it
shall maintain and keep current such a lease, and shall comply with all terms
thereof and any amendment(s) thereto.
(C) Recordation: The Applicant shall, at its cost, record a certified copy of this
ordinance, including all Exhibits attached hereto, with the Cook County Recorder
of Deeds, and provide proof of such recordation to the City, before the City may
issue any construction permits pursuant to the Major Variations authorized by the
terms of this ordinance.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 9: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Page 321 of 433
89-O-11
~4~
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
Page 322 of 433
89-O-11
~5~
EXHIBIT A
LEGAL DESCRIPTION
LOT 10 IN BLOCK 16, IN NORTH EVANSTON BEING A SUBDIVISION OF LOTS 11, 12, 13, 14, 15,
16 AND THE W EST 4 3/10THS ACRES OF LOT 17 IN GEORGE SMITH’S SUBDIVISION OF THE
SOUTH PART OF THE ARCHANGE OUILMETTE RESERVATION, RECORDED IN BLOCK 29, PAGE 58
OF MAPS, AND ALSO OF LOTS 1, 3 AND PART OF LOT 2 LYING BETWEEN THE CHICAGO AND
MILWAUKEE RAILWAY AND THE W EST LINE OF LOT 3, PRODUCED TO THE NORTH LINE OF
SECTION 12, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN OF
ASSESSOR’S PLAT OF EVANSTON, RECORDED IN BOOK 143, PAGE 45 OF MAPS, ALL IN COOK
COUNTY, ILLINOIS.
PIN: 10-12-200-018-0000
COMMONLY KNOWN AS: 2500 Green Bay Road, Evanston, Illinois.
Page 323 of 433
2500 Green Bay Road Context Map
DISCLAIMER: This map and data are provided as-in without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information
Scale 1:1,322
Made with Evanston's GIS
Printed: Oct 12, 2011 3:43:49 PMPage 324 of 433
Page 325 of 433
Page 326 of 433
Page 327 of 433
Page 328 of 433
To: Zoning Board of Appeals
From: Dominick Argumedo, Zoning Planner
Subject: 2500 Green Bay Road, 11ZMJV-0063, ZBA Determining Body
Date: September 16, 2011
Notice—Published in the August 25, 2011 Evanston Review:
@ Properties, property owner, apply for major zoning relief to increase the
number of residential units at the 2500 Green Bay Road development from 8
units to 12 units and provide 15 parking spaces where 18 would be required. The
project was previously approved for eight units by-right. The proposed
development would require zoning relief for lot size per dwelling unit (zoning
code section 6-8-7-4-D). The proposal would also require zoning relief from
parking requirements listed in zoning code Chapter 16 Table 16-B that mandates
this development provide 18 spaces where 15 would be provided. The City
Council is the final determining body for this case.
Site Background:
The City previously approved an 8-unit residential project for this location. The
developer pulled a Building Permit and built the foundation, the project then halted. The
present owner/developer proposes to increase the units on site from 8 to 12. The bulk of
the building would not change; the building would have the same height and the same
footprint. However, the proposed building interior is different to accommodate more
units.
As the City issued a building permit and no additional bulk proposed, the project will not
be reassessed under current zoning bulk regulations. When the City analyzed and
approved the project in 2005, the City did not have any impervious surface requirement.
So, while the project is over the current impervious surface limit—the project is legal
non-conforming.
The change in the number of units does trigger a reassessment of the parking required
on site. The applicant proposes to keep the on-site parking at 15 as originally proposed.
Due to the additional 4 units, the required number of parking spaces rises to 18. Thus a
variance is required. As with all off-street parking variances, the City Council is the
determining body.
Memorandum
Page 329 of 433
Ordinances Identified for Requested Variance Relief:
6-8-7-4-(D) Multiple-family and group occupancy dwelling units--One thousand five
hundred (1,500) square feet each for the first four (4) dwelling units, plus eight
hundred (800) square feet for each additional dwelling unit.
10,000 sq ft lot allows 9 units
Applicant proposes 12
6-16-3-5-Table-B Multiple family dwellings, 1 ¼ parking space per 1 bedroom unit, 1.5
parking space per 2 bedroom unit, 2 parking spaces per 3 bedroom units.
Required parking spaces 18;
Applicant requests 15
Site Plan and Appearance Review Committee (SPAARC) Discussion and
Recommendation:
Heard at September 13, 2011 SPAARC—notes to be forwarded Tuesday.
SPAARC did unanimously recommend approval with the condition of one parking space
dedicated to a car-sharing entity.
Comprehensive Plan and Other Specifications:
The 2000 Comprehensive Plan classifies 2500 Green Bay Road into the “Medium-
Density” designation. The Comprehensive Plan defines the area as follows, “Medium-
density areas are characterized by apartment buildings and a few older single-family
homes. Densities average about 45 units per acre.” The Comprehensive Plan further
defines this portion of Green Bay Road as a Major Street that carries at least 10,000
vehicles per day and relies on traffic signals at major intersections to control traffic flow
Staff Comment:
If the ZBA supports the variance application, the ZBA should consider recommending
the following condition thereon:
a. Applicant shall develop the property in compliance with documents on file and
testimony before the ZBA (11ZMJV-0065).
b. Staff also recommends that one parking space be used for a car-sharing service.
Page 330 of 433
October 12, 2011
Zoning Board of Appeals Recommendation
Regarding 2500 Green Bay Road
Major Variance Application
Case ZBA 11ZMJV-0063
Heard September 20, 2011
Based on the application, submitted documents, testimony, and upon the
deliberations and findings reflected in the audio-visual recording of the hearing,
the Zoning Board of Appeals recommends approval of the application by @
Properties, property owner, for major zoning relief to increase the number of
residential units at the 2500 Green Bay Road development from 8 units to 12
units and provide 15 parking spaces where 18 would be required. The project
was previously approved for eight units by-right. The proposed development
would require zoning relief for lot size per dwelling unit (zoning code section 6-8-
7-4-D). The proposal would also require zoning relief from parking requirements
listed in zoning code Chapter 16 Table 16-B that mandates this development
provide 18 spaces where 15 would be provided.
The Zoning Board of Appeals recommends approval of the requested variation
subject to construction and use of the development being in substantial
compliance with the testimony and documents placed on file.
Robert Creamer, Chair Date
Zoning Board of Appeals
Voting Aye: Berns, Creamer, McLennan, Summers,
Voting Nay: None
Abstaining: None
Absent: Gingold, Rodgers, Wineberg
Page 331 of 433
For City Council meeting of October 24, 2011 Item P3
Ordinance 88-O-11 Application for a Special Use for a Bed and Breakfast at 300
Church Street
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Manager, Planning and Zoning Division
Dominick Argumedo, Zoning Planner
Subject: Ordinance 88-O-11, Application for a Special Use for a Bed and Breakfast
at 300 Church Street in the R1 Single-Family Zoning District
Date: October 13, 2011
Recommended Action
Summary
On September 12, 2011, the City Council in a 7-2 vote rejected the recommendation of
the Zoning Board of appeals to deny a special use for a proposed bed and breakfast at
300 Church. Street. Staff was directed to prepare an ordinance for consideration by the
Planning & Development Committee and City Council at a future meeting date.
Proposed ordinance 88-O-11 has been prepared in response to this request. The
ordinance incorporates three conditions developed by the ZBA. Should the City Council
decide to approve the application for a special use with conditions, these conditions
restrict the operation to Cathi Overend, prohibit a basement kitchen and restrict
occupancy of the existing coach house. Off street parking conditions require leasing 2
parking spaces on other public or private sites within 1,000 ft. from the subject property.
The Committee also requested additional staff suggestions regarding the application and
proposed Ordinance that have been provided under alternatives.
Alternatives
Potential alternatives for Committee consideration include allowing occupancy of the
coach house only by a long term tenant with a lease of 12 or more months and allowing a
substitute operator/owner subject to City Council approval or restricted to one of the other
existing members of the LLC that will own the property. Staff’s opinion is that under no
Memorandum
Page 332 of 433
circumstances should a basement kitchen be permitted in regard to this potential special
use.
Staff’s concerns about parking have been substantially addressed by the applicant’s
stated intent at the September 12th, 2011 P&D meeting to lease a space from an adjacent
parcel and valet to the Church Street garage if needed for a potential 5th vehicle. Both of
these statements of intent should be formally committed to in the form of binding leases
for the subject spaces. The Ordinance has been conditioned to incorporate this provision.
While ZBA recommended rejection of the application by the City Council, it crafted
conditions should the City Council decide to approve the special use application
Legislative History
September 12, 2011 – City Council voted 7-2 to reject the ZBA’s recommendation to
deny the special use
August 16, 2011 – ZBA recommended to the City Council to deny the application for a
special use permit.
Attachments
Ordinance 88-O-11
Minutes of the September 12th, 2011 P&D Meeting
Minutes of the September 12th, 2011 City Council Meeting
Context Map
Site Plan
Manager’s Certificate
Petitioner’s Exhibit 1: Letters of Support
Petitioner’s Exhibit 2: Appraiser Qualifications
Petitioner’s Exhibit 3: Appraisal Report
Letters of Opposition
Citizen Letter Disputing Staff Land Use Determination
Restricted Parking Map
ZBA Staff Report
ZBA Findings Letter
August 16, 2011 ZBA Minutes
City Legal Staff Memorandum
Page 333 of 433
10/3/2011
88-O-11
AN ORDINANCE
Granting a Special Use Permit for a Bed and Breakfast Establishment
Located at 300 Church Street in the
R1 Single-Family Residential Zoning District
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on August 2, 2011,
pursuant to proper notice, to consider case no. 11ZMJV-0028, an application filed by
Evergreen Manor, LLC (the “Applicant”), contract purchaser of the of the property legally
described in Exhibit A, attached hereto and incorporated herein by reference, commonly
known as 300 Church Street (the “Subject Property”) and located in the R1 Single-Family
Residential Zoning District (“R1 District”), for a Special Use Permit to establish, pursuant
to Section 6-4-7 and Subsection 6-8-2-4 of Title 6 of the Evanston City Code, 1979, as
amended (“the Zoning Ordinance”), a Bed and Breakfast Establishment (“B&B”) on the
Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a B&B did not meet the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council deny the application; and
WHEREAS, at its meetings of September 12, 2011 and October 24, 2011,
the Planning and Development Committee of the City Council (“P&D Committee”)
considered the ZBA’s record and findings and recommended the City Council reject the
ZBA’s recommendation and instead approve the application in case no. 11ZMJV-0028;
and
Page 334 of 433
88-O-11
~2~
WHEREAS, at its meetings of September 12, 2011, October 24, 2011,
and November 14, 2011, the City Council considered and adopted the respective
records, findings, and recommendations of the ZBA and P&D Committee, and adopted
those of the P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and made
a part hereof.
SECTION 2: The City Council hereby approves the Special Use Permit
for a B&B on the Subject Property as applied for in case no. 11ZMJV-0028.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the grant of a Special Use
Permit, violation of any of which shall constitute grounds for revocation thereof pursuant
to Subsection 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
(B) Operator Restricted: Pursuant to Subsection 6-3-5-15-(C) of the Zoning
Ordinance, the Special Use Permit for a B&B, granted by the terms of this
ordinance, shall relate to the operator of said B&B and not the Subject Property.
The only owner who may occupy the Subject Property and operate the B&B
therein shall be Cathi Overend. Should Ms. Overend cease to be an owner of
the Subject Property, cease to occupy the Subject Property, and/or cease to
operate the B&B on the Subject Property, the Special Use Permit authorized by
the terms of this ordinance shall automatically terminate without further action by
the City, and be rendered null, void, and of no further force or effect.
(C) No Basement Kitchen: The Applicant shall not install cooking facilities in the
basement of the Subject Property.
Page 335 of 433
88-O-11
~3~
(D) Coach House Occupancy Restricted: Pursuant to Subsection 6-4-7-(B) of the
Zoning Ordinance, the coach house on the Subject Property shall not be used as
living quarters for boarders, roomers, permanent guests, or any other kind of
tenant, in conjunction with the operation of the B&B authorized by the terms of
this ordinance.
(E) Off-Street Parking: Before the Applicant may apply for a B&B license, as
required by Subsection 6-4-7-(G) of the Zoning Ordinance and Section 8-22-2 of
the City Code, it shall lease no fewer than two (2) parking spaces that are located
not more than one thousand feet (1,000’) from the Subject Property and reserved
for guests of the B&B authorized by the terms of this ordinance. Said spaces
may be leased from a private entity and/or the City in the City’s Church and
Chicago self-park garage. For as long as the Applicant operates said B&B, it
shall maintain and keep current said leases and comply with all terms and/or
conditions thereof.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: Before it may operate the Special Use authorized by the
terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Page 336 of 433
88-O-11
~4~
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 9: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
Page 337 of 433
88-O-11
~5~
EXHIBIT A
Legal Description
PARCEL 1:
THE SOUTH 150 FEET OF LOTS 5 AND 6, (TAKEN AS A TRACT), IN BLOCK 16 IN THE ORIGINAL
VILLAGE, NOW THE CITY OF EVANSTON, EXCEPTING FROM SAID PREMISES THE W EST 50 FEET
AND ALSO EXCEPT THE EAST 25 FEET OF THE W EST 75 FEET OF THE SOUTH 50 FEET OF THE
NORTH 60 FEET OF SAID LOT 6, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE
THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS;
PARCEL 1A:
EASEMENT FOR THE BENEFIT OF PARCEL 1 AFORESAID FOR RIGHT OF WAY FOR INGRESS AND
EGRESS IN, OVER AND UPON THE NORTH 10 FEET OF THE EAST 65 FEET OF LOT 6 AND THE
SOUTH 2 FEET OF THE EAST 65 FEET OF LOT 7 IN BLOCK 16 IN THE ORIGINAL VILLAGE, NOW
CITY OF EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD
PRINCIPAL MERIDIAN, AS CREATED BY WARRANTY DEED FROM CONRAD SCHMEISSER AND ANNA
SCHMEISSER, HIS WIFE, TO HENRY HUNTON, DATED JUNE 5, 1915 AND RECORDED JUNE
24,1915, AS DOCUMENT 5660422, IN COOK COUNTY, ILLINOIS.
PARCEL 2:
THE W EST 50 FEET OF LOT 5 AND THE W EST 50 FEET OF THE SOUTH 15 FEET OF LOT 6 IN
BLOCK 16 IN EVANSTON IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS;
PARCEL 2A:
EASEMENT FOR THE BENEFIT OF PARCEL 2 AS CREATED BY GRANT FROM CONRAD SCHMEISSER
AND ANNA, HIS WIFE TO JENNIE M. BEAKE AND HELEN S. BEAKE, DATED FEBRUARY 15, 1912
AND RECORDED FEBRUARY 16, 1912 AS DOCUMENT 4914908 FOR PASSAGEWAY OVER THE
SOUTH 5 FEET OF THE NORTH 65 FEET OF THE W EST 50 FEET OF LOT 6 IN BLOCK 16 IN
EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL
MERIDIAN.
PINs: 11-18-127-003-0000
11-18-127-004-0000
COMMONLY KNOWN AS: 300 Church Street, Evanston, Illinois.
Page 338 of 433
APPROVED
Planning & Development Committee Meeting
Minutes of September 12, 2011
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
ALDERMEN PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne
STAFF PRESENT: Ald. P. Braithwaite, Ald. Burrus, G. Farrar, C. Godwin,
Ald. Grover, S. Griffin, C. Hanawalt, D. Marino, B. Newman
PRESIDING OFFICIAL: Ald. Rainey
I. DECLARATION OF QUORUM
A quorum being present, Chair Wilson called the meeting to order at 7:31 p.m.
II. APPROVAL OF THE AUGUST 8, 2011 MEETING MINUTES
Ald. Fiske moved approval of the minutes, seconded by Ald. Wynne.
The minutes of the August 8, 2011 meeting were approved unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 75-O-11: Granting a Special Use for a Type 2 Restaurant at
1701 Sherman Avenue in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of
ordinance 75-O-11, granting a special use permit for the operation of a type 2
restaurant at 1701 Sherman Avenue. Warren Johnson Architects Inc., on
behalf of Pret A Manger contract lessee, applied for a special use permit to
operate a type 2 restaurant, “Pret a Manger.” For Introduction
Ald. Wynne moved approval, seconded by Ald. Fiske.
Yvonne Gilbert, the architect explained that the ingredients are delivered in the
morning and the food is ready made for pickup, not made to order.
The Committee voted unanimously 5-0 to introduce Ordinance 75-O-11.
(P2) Ordinance 77-O-11, Proposed Amendment to the Existing Approved
Planned Development at 1100 Clark Street/1719 Ridge Avenue
Staff and the Site Plan & Appearance Review Committee recommend approval
of the proposed amendment, Ordinance 77-O-11, to the existing approved
planned development for 1100 Clark Street/1719 Ridge (Ordinance 5-O-04 as
amended by Ordinance 125-O-05). Focus Development has proposed
constructing a 175 unit rental development on the vacant lot that is part of the
approved planned development commonly known as the Sienna Development.
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Suspension of the Rules is requested for Introduction and Action at
September 12, 2011 City Council meeting. For Introduction and Action
Chair Wilson called the public who wished to speak to the podium:
Bob Canizaro of 1800 Ridge, Evanston, IL, said some residents of his building were
concerned about
• The increase in density
• Whether the setback change would align with the existing building
• Whether decreased setback will affect visibility for traffic turning from Ridge east
onto Clark
• Why they were proposing 75% 1 bedrooms and 25% 2 bedrooms
David Reifman of DLA Piper, Justin Pellai of Focus Development and George Halik,
Architect of Booth Hansen presented information and the revised plans for “1717
Ridge Apartments”:
• Focus has been the developer of several residential buildings in Evanston
including:
o Sherman Plaza
o The Reserve
o Church St. Station
o 811 Chicago
• Property is currently owned by an affiliate of Inland Bank
• Developer has met 7 or 8 times with the condo association and Ald. Braithwaite,
who are in support of the project
• The current conditions of the property pose many issues to the community
including:
o Flooding
o An unsightly 2-story hole in the ground
o An ADA issue for condo owners that was not resolved before the previous
developer went bankrupt
• 175 Luxury units are proposed (condo level finishes) averaging 850 sq. ft. (42”
cabinets, granite counters, etc.)
• Propose to increase number of units from 256 to 286, less than the permitted 287
• Propose to reduce parking spaces from 365 to 354, but also creating more 1
bedroom units than previously proposed
• F.A.R. increase from 2.0 to 2.25 is a technical issue
• Propose decrease in setback from 12’ to 7’4” on Clark; decrease in setback from
20’ to 13’ on Ridge
• 8 stories: no modifications to height or lot coverage
• All units have balconies (recessed balconies on north and south sides)
• Pool and amenities to be accessed in plaza at 3rd level and to include a pavilion,
fitness center and cyber café, also accessible and available to condo owners
• Parking: 16 on-grade level spaces accessed through alley; XX underground
spaces access from Clark
• Loading dock off alley
• Materials to match existing condos: Buff-colored brick with stone on base and
painted steel or natural anodized aluminum windows (matching existing)
• Glass balconies: can be frosted to hide stored items
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• Top floor to be all glass
• Mr. Pellai assured Ald. Wynne that the lighting fixtures would be condo quality
• Mr. Pellai assured Ald. Fiske that there would be rules in place to prevent the
building from looking unsightly and there will be an on site leasing manager and
engineer
• Public Benefits:
o LEED Silver Project
o Project makes a contribution to the local economy
o Generates $500,000 in property taxes
o Includes 9 additional affordable units
• Property is under contract
• Mr. Pellai thanked City staff for their help in progressing to this point
• Mr. Halik said as an Evanston resident and the architect, he is proud to be part of
this project
• Propose to begin project in November, 2011 and being occupancy November,
2012
• In response to Ald. Fiske’s inquiry, Mr. Pellai said there are no plans to convert
the building to condo; the intent is to build rental units, as their market research
has indicated a need for rental units.
Ald. Braithwaite confirmed that the condo residents are in support of the project. He
thanked the neighbors for their passion about the project. He said Focus
Development has been diligent about addressing the residents’ issues and that the
ADA issue has been resolved. He added that the project will generate $55,000 in
permit fees
Ald. Rainey moved approval, seconded by Ald. Holmes.
The Committee voted unanimously 5-0 to recommend approval of Ordinance
77-O-11 and suspension of the rules.
(P3) Application for a Special Use for a Bed and Breakfast (B&B) at 300 Church
Street in the R1 Single-Family Zoning District
The Zoning Board of Appeals recommends to the City Council to deny the
application for a special use permit to operate a Bed and Breakfast at 300
Church Street. The Site Plan and Appearance Review Committee and Staff
declined to make a positive recommendation due to practical concerns about
parking. A draft ordinance will be provided at a future meeting if the Planning
and Development Committee and City Council disagree with the ZBA’s
recommendation to deny. For Action
Chair Wilson called the public who wished to speak to the podium:
Kent Swanson of 1630 Judson and a partner in the John Buck Co., spoke in favor of
the B&B:
• It is being a good neighbor
• Pritzker has done great restoration jobs
• Positive alternative to hotel lodging
• Positive impact on economic development
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• Would increase home values through the appraisal process
John Henderson of 115 Dempster for 20 years spoke against the B&B:
• Commercial enterprise in a residential community
• Would add noise and traffic
• Doesn’t follow the intent of the ordinance
• Sets a dangerous precedent
• Changes atmosphere of the residential area
• Reduce property values where there is no problem with property values in this
area
Rick Blabolil of 2325 Forestview for 30 years spoke in favor:
• Need for creative opportunities to maintain and improve the economy
• Number of cars will not offset parking
• Noise level will not be increased by 4 units in the B&B
Candace Kuzmarski of 1430 Sheridan for 20 years spoke against:
• Neighbors have been fighting for 20 years to keep the area single family, being
very close to a commercial district
• Appraisal of a commercial property wouldn’t be used to compare to single family
homes in the area
Barbara Janes of 802 Colfax spoke against:
• Wants to ensure housing standards are preserved
• Shocked that City allows a basement with a kitchen to be used as an apartment;
once it is allowed it will be difficult to remove: concerned about starting a
precedent
• Ordinance says owner-occupied, and this is not
Jeannne Lindwall, representing Bob Atkins, President of Northwestern University
Neighbors, spoke against:
• They have been fighting commercial intrusions in this residential area
• Concerned about precedent this B&B would set with basement apartments in
homes
• Concerned about parking and noise
• Does not think the ZBA’s recommendation should be overturned unless they are
in legal error
Bob Barr of 1144 Asbury, representing the Evanston History Center at 225
Greenwood spoke in favor:
• The B&B supports the History Center’s deep interest in renovation and
preservation of homes
• It will encourage tourism to Evanston
Jan Halperin who works at the Evanston History Center spoke in favor:
• The B&B will support historic tourism and welcome visitors to Evanston
Ted Struve of 800 Elgin spoke against:
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• Referred to a nice family who bought a single family home on Washington
instead of a party who wanted to open a B&B
Chris Ernst, who lives within 1 block of the proposed B&B, spoke against:
• No one involved in the proposed B&B is a home owner
• Concerned that it will set a precedent that anyone who is not a homeowner can
open a B&B
• City code does not address this type of B&B
• City will lose hotel tax and won’t be able to regulate this type of B&B
• This is a violation of the ordinance because it is not a B&B but a hotel
Paul Brown of 1629 Judson, whose garage is across the alley, spoke in favor:
• Not worried about property values going down, in fact in might improve them
• Not a commercialization of the neighborhood
• Not worried about parking
• Not worried about noise
Andrew Scott, representing Evergreen, LLC (the proposed B&B owner), introduced
Paul Janecke, Architect and Mary Lindberger, Professional Apprasier, and argued in
favor:
• There is no language giving intent within the ordinance
• The City’s Corporate Counsel has said the proposed B&B meets the owner
occupied requirement, as an LLC is the occupant and owner
• LLC’s mitigate liability and taxes and he would advise any “Mom and Pop” to
become one if they were opening a B&B; there is nothing nefarious about
operating the B&B as an LLC
• Regarding the basement, only the operator will be sleeping in the basement and
they will remove the kitchen, if necessary; she will live in the 1st 2 floors, with 5
guest bedrooms upstairs
• The City has regulations in place to ensure there is not a propagation of B&B’s in
Evanston because the cumulative effect must be reviewed by Council
• The regulation also states that the market dictates the need
• Colonel Pritzker intends to make a significant investment in this home
• Regarding Mr. Struve’s comment, this is not a hotel, as the proposed use is
consistent with what is already compatible with single family home use
• Regarding Ms. Lindwall’s comment, they would be operating within the confines
of the Evanston Municipal Code; let the City worry about the taxes
• Regarding parking, there would be 3 spaces on site and another can be leased
across the alley; a parking consultant was retained and concluded that there
would not be negative impact
• Mr. Brown, living 500’ from the property is not concerned
• Ms. Lindberger, a professional appraiser has concluded that the B&B will not
negatively impact property values
Ald. Rainey argued in favor:
• The Preservation Commission approved the project
• Commended Colonel Pritzker’s magnificent preservation of his own home and
added that he said he is going to make the B&B as nice.
• The fact that it is a special use means that it is an acceptable use, based on the
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terms and conditions
• No one will be more impacted than Colonel Pritzker
• To say 5 cars will impact the parking situation is stretching it.
• There are hardly any B&B’s in Evanston
• The issues raised against it were fake
• The clientele will be exactly who Evanston wants to visit the history museum and
restaurants
• It is a perfect use for this beautiful home
Linda Cooper of 420 Church spoke against:
• Concerned that people who use the park feel welcomed
• Concerned that older, feeble people will have to manipulate their way around the
B&B guests
Ald. Rainey said she would encourage Council to overturn the ZBA’s
recommendation.
Ald. Fiske argued:
• The issue lies in what the ZBA identified as a commercial use in a residential
zone, since 98% of the ownership does not live on the site
• She is concerned with the aggressive marketing referred to by the owner
Ald. Wynne argued against:
• Of the two illegal B&B’s that she knew of in Evanston (that are no longer in
existence to her knowledge), they were exactly what the ordinance stipulates:
owners lived there and rented out some rooms; her objection is that the owner
will not live there.
• The ordinance needs to be rewritten to define ownership
• She asked for clarification as whether special uses run with the land or whether
they can be applied only to the applicant
• Agrees with neighbors’ concerns about basement apartments
• Neighbors have fought hard against widening Forest Avenue and keeping the
neighborhood single family homes
• Requested that the Legal Dept. do a better analysis of the special use or find a
way to limit this special use to the proposed operator
• She argued that Evanston is friendly to other businesses joining the community,
noting the work the Economic Development Division is doing to encourage
businesses to come to Evanston, so this is not a message that it is not business
friendly
Chair Wilson concluded the discussion with the following points:
• The community is faced with falling victim to the original ordinance
• Both sides have legitimate concerns
• The Council must resolve the issue with what is best
Ald. Fiske moved to uphold the ZBA’s recommendation to deny the special
use, seconded by Ald. Wynne.
The Committee voted by majority 3-2 with Ald. Wynne and Fiske voting to
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uphold and Ald. Rainey and Holmes and Chair Wilson voting not to uphold the
ZBA’s recommendation to deny the special use.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 9:10 p.m.
Respectfully submitted,
Bobbie Newman
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, September 12, 2011
Roll Call: Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Burrus Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the meeting of the Regular Meeting of the City Council at 8:45 pm
after the Roll Call had been completed.
Mayor Public Announcements and Proclamations
The Mayor announced that September is the National Preparedness Month. She also
congratulated Fire Chief Klaiber for an excellent job on presenting the 911 Remembrance
Service.
City Manager Public Announcements
Recognition of Joellen Earl’s Retirement, the City Manager and Mayor Tisdahl presented
Mrs. Earl with a plaque of appreciation of her great service to the City of Evanston. She
then thanked the City Manager and said how much she enjoyed working with the Council
and the staff. Mr. Bobkiewicz then introduced Donna Dziedzic the Interim Library Director
and she stated she was impressed with the staff and was looking forward to working here
in Evanston. Mr. Bobkiewicz then mentioned the North Shore Century Bike Race which
will be held this Sunday the 18th, about 1600 participants. He then mentioned the budget
process which starts Saturday, September 17th at the Crown Center at 9:00 am as well
as the schedule of remaining budget discussions. He next called Mr. McRae, Assistant
City Manager to come forward to speak on a program that was sponsored this summer
by the City. Mr. McRae stated the skating initiative was so well accepted that people
asked to continue it. The City is looking for partnerships to rent skates and if not possible
the City would purchase the skates. Alderman Rainey offered the Community
Development Block Grant Committee to pay for the skates. Mr. Bobkiewicz stated his
concern for becoming yet another business owner in skating rental.
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September 12, 2011
2
Communications: City Clerk had no communications.
Citizen Comment:
Lisa Flint, 2147 Dewey Ave. spoke of her concern of the dog day care center and its
affects on the residents around the center. She also stated the residents were not
considered before the center was to move in.
Junad Rizki, 2202 Sheridan spoke of his concerns of the $80,000.00 for payment to a
consultant. Council members should demand more work from the staff and exercise
better use of our tax dollars before hiring a consultant.
Jim Wolinski, 2242 Lincolnwood announced the Kiwanian’s Faces of Evanston
Reception will be held this Thursday, the 15th at the Noyes Cultural Arts Center at 5:30-
7:30 pm. The peanut day will be Friday, 23rd of September. He also gave a short report of
the various organizations the Kiwanians support.
Kevin O’Connor, 1227 ½ had questions and concerns of the budget and the consultant’s
fee and how much of the taxpayers dollars are used. He also pointed out monies being
allocated for items A3.6 and A3.3.
Padma Rao, 2246 Sherman spoke concerning the Kendall project and 1st amendment
Issues. She asked why the Council voted to kill over two dozen trees and endanger the
lives of young children with a dangerous alley behind Kendall. She then accused the
Council, Mayor, and City Manager for misrepresenting the residence and unduly allowing
attacks own her personage.
B.K. Rao, 2246 Sherman spoke of her concern for the Kendall project and the killing of
the trees and the installation of an alley which will be endangering the children who play
in that area. She stated respect must be shown before it is expected of others.
Priscilla Giles, 1829 Ashland spoke concerning the Fleetwood Jourdain turnaround and
how it has become a hardship for the handicap to get from the parking lot in the back
into the building to use the elevator which is in the front of the building. She stated the
building is not handicap assessable and she requested the replacement of the
turnaround for the seniors and handicap. She supports the keeping of the waste station.
Jeff Kretchmer, 1614 Main St. spoke of his injuries and his dog from the attack of a
loose Pit-bull dog and how the dog then attacked the Policeman who responded and
the dog was shot in his head, but the dog went back to his owners home. He requested
to have a greater responsibility for dog owners.
Items not approved on Consent Agenda:
(A3.6) Approval of Contract Award for Economic Development Consulting
Services to Kane McKenna and Associates, Inc. (RFP 12-39)
Staff and the Economic Development Committee recommends City Council
authorize the City Manager to execute a contract in response to RFP 12-39 for
consulting services pertaining to economic development activities to Kane
McKenna and Associates, Inc. with Special Consultant: Michio Murakishi (150
North Wacker Drive, Chicago, IL) for an amount not to exceed $80,000. Funding
will be provided by the Economic Development Fund-Other Consulting Services -
Account 5300.62185.
For Action
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3
(A4) Accept and Place on File the FY2010-11 Audited Annual Financial Report
Staff recommends that the City Council accept and place on file the City of
Evanston FY2010-11 Audited Annual Financial Report. The full report is available
at: http://www.cityofevanston.org/transparency/budget-financial-reports/.
For Action
(P3)Application for a Special Use for a Bed and Breakfast at 300 Church Street in
the R1 Single-Family Zoning District
The Zoning Board of Appeals recommends to the City Council to deny the
application for a special use permit to operate a Bed and Breakfast at 300 Church
Street. The Site Plan and Appearance Review Committee and Staff declined to
make a positive recommendation due to practical concerns about parking. A draft
ordinance will be provided at a future meeting if the Planning and Development
Committee and City Council disagree with the ZBA’s recommendation to deny.
For Action
(P4)Ordinance 67-O-11 Amending Various Portions of the Zoning Ordinance
Relating to the Creation of “Domestic Animal Daycare Center” and “Kennel” Uses
Plan Commission and staff recommend approval of the proposed Ordinance 67-O-11 to
establish “Domestic Animal Daycare Center” and “Kennel” uses within the City and as
allowable special uses in the following zoning districts: Business-B1, B2, B3, and B1a;
Commercial-C1, C1a, and C2; Mixed Use-MXE and MUE; and Industrial- I1, I2, and I3.
At present, the only zoning code definition dealing with the care of animals is Animal
Hospitals. The Animal Hospital definition does not fit proposals where the primary
purpose is the daily sheltering of animals.
For Action
(H4)Ordinance 49-O-11 Provisionally Adopting, Enacting and Re-Enacting New
and Amended Code Provisions to Titles 8, 9, 10
Staff submits for review and consideration adoption of Ordinance 49-O-11 provisionally
amending Titles 8, 9, 10 to the Evanston City Code. At the August 1, 2011, meeting of
the Human Services Committee, the Committee noted the length and complexity of the
Code sections amended in this installment of the Code modernization project and
recommended a careful and comprehensive review of the proposed changes by the full
Council before passage.
For Action
(O1) Approval of Amendments to Ward Manufacturing Company Agreement
Staff and the Economic Development Committee support a recommendation to
City Council to authorize the City Manager to amend the agreement for financial
assistance between the City of Evanston and Ward Manufacturing Company
(“Ward”). The amendment will revise the conditions for payment of assistance
based on the construction phasing adopted by Ward. The funding source for this
project was identified previously as the Southwest Tax Increment Financing (TIF)
District (Account: 5540.62665).
For Action
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September 12, 2011
4
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council Meeting of August 1, 2011
(M2) Approval of Minutes of the Regular City Council Meeting of August 8, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
((A1) City of Evanston Payroll through 08/14/11 $2,745,227.46
City of Evanston Payroll through 08/28/11 $2,590,693.33
(A2) City of Evanston Bills FY2011 through 09/13/11 $4,575,116.80
Credit Card Activity for Period Ending 07/ 31/11 $ 101,491.79
(A3.1)Approval of Contract for the Evanston Water Utility Asbestos Abatement
Phase 2 (Bid 12-55)
Staff recommends that City Council authorize the City Manager to execute a contract for
Asbestos Abatement Phase 2 at the Evanston Water Utility (Bid No. 12-55) with DEM
Services, Inc. (1765 Cortland Court, Suite A, Addison, IL) in the amount of $27,530.20.
Funding for this work will be from the Water Fund, Account 733095.65515. This capital
improvement account has a budget of $50,000 specifically allocated for the engineering
and abatement associated with this project.
For Action
(A3.2)Approval of Contract Award to Mechanical Concepts of Illinois, Inc. for
Service Center Air Unit Project
Staff recommends that the City Council authorize the City Manager to execute a
contract for the Service Center Fleet Services Make Up Air Unit Replacement Project to
Mechanical Concepts of Illinois, Inc. (333 S. O’Hare Drive, Romeoville, IL) in the total
amount of $102,350.00. Funding will be provided by FY 2011 Capital Improvement Plan
Account #416427 in the amount of $85,000 and from General Fund Account
2610.62446 in the amount of $17,350.
For Action
(A3.3)Approval of Contract Award to Office Concepts for a Three Year Office
Furniture Supplier Contract (RFP 12-31)
Staff recommends that the City Council authorize the City Manager to execute an office
furniture supplier contract with Office Concepts (965 W. Chicago Avenue, Chicago, IL)
in response to RFP 12-31. The contract will be valid for three years beginning January
1, 2012. Funding will be provided by individual departments as budgeted annually for
furniture replacements.
For Action
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September 12, 2011
5
(A3.4)Approval of Contract Award to Utility Dynamics Corporation for SNAP
Lighting Project (Bid 12-53)
Staff recommends that the City Council authorize the City Manager to execute a
contract in response to Bid 12-53 to award the Darrow Avenue (Simpson Street to North
Dead End) Safer Neighborhood Area Project (SNAP) Lighting Project Contract to the
lowest responsive and responsible bidder, Utility Dynamics Corporation (23 Commerce
Dr., Oswego, IL) in the amount of $52,839.75. Funding for this work will be from CDBG
Fund (5170.62780) in the amount $50,807 and Traffic Operations Fund (416028.65515)
in the amount of $2032.75.
For Action
(A3.5)Approval of Contract award for 2011 Block Curb, Sidewalk & ADA Curb
Ramp (Bid 12-54)
Staff recommends that the City Council authorize the City Manager to execute a
contract in response to Bid 12-54 to award the 2011 Block Curb, Sidewalk & ADA Curb
Ramp Program to the lowest responsive and responsible bidder, D’Land Construction
(600 S. County Line Road, Bensenville, IL) in the amount of $361,976.40. Funding for
this work will be from CDBG Fund (5170.62780 & 5170.63030) in the amount of
$220,000 and Special Assessment Reserve Fund (6365.65515) in the amount of
$141,976.40.
For Action
(A5)Resolution 50-R-11, Appointing a Director and Alternate Director to the Solid
Waste Agency of Northern Cook County Board of Directors
Staff recommends City Council consideration of Resolution 52-R-11, which appoints
Mayor Tisdahl to serve as Director of the Solid Waste Agency of Northern Cook County,
with City Manager Bobkiewicz as Alternate Director, with terms to expire April 30, 2013,
or until a successor is appointed.
For Action
(A6)Resolution 52-R-11, Authorizing the City Manager to Execute a License
Agreement with I-GO for the Installation of a Solar Canopy and Electric Vehicle
Charging Station at a City Parking Lot
Staff recommends City Council approve Resolution 53-R-11 authorizing the City
Manager to execute a license agreement with I-GO Car Sharing for the installation of
solar canopies and electric vehicle charging stations. I-GO is proposing to install and
maintain four plug-in electric vehicles (PEV) in the City of Evanston and two solar
canopies. Two vehicles would be placed at Parking Lot 3 and two others at Parking Lot
4. Each lot would have a solar canopy, covering four parking spaces. Two spaces would
be dedicated for the I-GO PEVs and two spaces would remain public parking. There will
be no cost to the City of Evanston for this project.
For Action
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(A7)Ordinance 69-O-11, Authorizing the Sale of Surplus Fleet Vehicles Owned by
the City of Evanston through Obenauf Auction Service Municipal Equipment
Auction
Staff recommends that the City Council authorize the City Manager to publicly offer for
sale through public auction various vehicles and equipment owned by the city based on
Ordinance 69-O-11. The vehicles and equipment are presently out of service or will be
in the next few weeks and were assigned to various divisions/departments within the
City of Evanston.
For Introduction
(A8)Ordinance 65-O-11Amending Subsection 3-5-6-(O) of the City Code to
Increase the number of Class O liquor licenses from 2 to 3 to permit issuance to
ALDI, Inc., 2211 Oakton Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 65-O-11.
ALDI, Inc. has paid the annual Class O liquor license application fee and provided proof
of Surety Bond and Liquor Liability Insurance. At the July 13 Liquor Control Review
Board meeting, the Commissioner and the Board Members voiced concern over
applicant’s plan for placement of the beer and wine for sale. Section 2 of Ordinance 65-
O-11 conditions ALDI’s license on compliance with recommendations from Evanston
Police Chief Eddington regarding placement.
For Introduction
(A9)Ordinance 72-O-11 Amending Subsection 3-5-6-(D) of the City Code to
decrease the number of Class D liquor licenses from 24 to 23 due to a change in
license class for Peter Mills Productions, Inc., d/b/a “Chef’s Station,” 915 Davis
Street
The Local Liquor Commissioner recommends adoption of Ordinance 72-O-11, which
decreases the Number of Class D Liquor Licenses due to a change in license class for
Chef’s Station.
For Introduction
(A10)Ordinance 73-O-11Amending Subsection 3-5-6-(C) of the City Code to
increase the number of Class C liquor licenses from 25 to 26 due to a change in
license class for Peter Mills Productions, Inc., d/b/a “Chef’s Station,” 915 Davis
Street.
The Local Liquor Commissioner recommends adoption of Ordinance 73-O-11. On
August 11, 2011, the Liquor Control Review Board met and voted to recommend an
increase in the number of Class C liquor licenses due to a change in license class for
Chef’s Station.
For Introduction
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(A11)Ordinance 74-O-11Amending Subsection 3-5-6-(K) of the City Code to
increase the number of Class K liquor licenses from 1 to 2 to permit issuance to
Sodexo America, LLC, 1501 Central Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 74-O-11,
which Increases the Number of Class K Liquor Licenses to permit issuance to Sodexo
America. Sodexo has paid the annual Class K liquor license application fee and
provided proof of Surety Bond and Liquor Liability Insurance.
For Introduction
(A12)Ordinance 76-O-11, Amending Section 10-11-16 of the City Code to Update
Designated Truck Routes
Staff recommends the consideration of proposed ordinance 76-O-11 by which the City
Council would amend Section 10-11-16 to update the designated truck routes within the
City. Funding for any necessary sign updates would be provided through the general
fund budget, 2635.65115 traffic control supplies.
For Introduction
(A13) Ordinance 37-O-11, Amending the City Code to Establish a City Wide 8,000
Pound Weight Limit on City Streets
Staff recommends the consideration of Ordinance 37-O-11 by which the City
Council would amend Section 10-1-3, 10-1-9-2, and delete 10-11-13, Schedule
XIII to establish a City-wide eight thousand (8,000) pound weight limit on City
streets unless otherwise designated. The City-wide 8,000 pound limit will not
apply to streets under the jurisdiction of the Illinois Department of Transportation
(IDOT), City designated truck routes or prohibited truck routes.
For Introduction
(A14)Ordinance 50-O-11, Provisionally Adopting, Enacting and Re-enacting Titles 3
and 7 of the Evanston City Code
Staff submits for review and consideration adoption of Ordinance 50-O-11 provisionally
amending the following Titles to the Evanston City Code: Title 3, Business Regulations;
and Title 7, Public Ways.
Please note: Due to length, proposed Ordinance 50-O-11 with blackline revisions to
Titles 3 and 7 will be included on the City Council Agenda & Minutes Webpage with the
Council agenda packet as a separate document.
For Introduction
(A15)Ordinance 64-O-11, Amending City Code Subsection 3-5-6-(V), Class V
Liquor Licenses, to Permit Sale of Alcohol Other than Beer and Wine
Local Liquor Commissioner recommends City Council adoption of Ordinance 64-O-11.
On July 13, 2011, the Liquor Control Review Board convened a hearing to consider
amending the Class V liquor license to permit licensees to sell liquors other than beer
and wine. Consideration arose from a request by the only Class V licensee, D&D Finer
Foods.
For Action
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September 12, 2011
8
PLANNING & DEVELOPMENT COMMITTEE
(P1)Ordinance 75-O11: Granting a Special Use for a Type 2 Restaurant at 1701
Sherman Avenue in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of ordinance 75-
O-11, granting a special use permit for the operation of a type 2 restaurant at 1701
Sherman Avenue. Warren Johnson Architects Inc., on behalf of Pret A Manger contract
lessee, applied for a special use permit to operate a type 2 restaurant, “Pret a Manger.”
For Introduction
(P2)Ordinance 77-O-11: Proposed Amendment to the Existing Approved Planned
Development at 1100 Clark Street/1719 Ridge Avenue
Staff and the Site Plan & Appearance Review Committee recommend approval of the
proposed amendment, Ordinance 77-O-11, to the existing approved planned
development for 1100 Clark Street/1900 Ridge. Focus Development has proposed
constructing a 174 unit rental development on the vacant lot that is part of the approved
planned development commonly known as the Sienna Development. Introduction and
Action is requested for September 12, 2011 City Council meeting.
For Introduction and Action
HUMAN SERVICES COMMITTEE
(H1)Approval of August 2011 Township of Evanston Payroll and Bills
Township of Evanston Supervisor recommends that City Council approve the Township
of Evanston bills, payroll, and medical payments for the month of August 2011 in the
amount of $106,485.15.
For Action
(H2)Approval of Contract with Miriam Pollack & Associates for Interim Library
Director Services / Donna Dziedzic
It is recommended that the City Council authorize the City Manager to execute an
agreement with Miriam Pollack & Associates for Interim Library Director Services with
Donna Dziedzic for the period of September 6, 2011 through February 29, 2012 for an
amount not to exceed $67,500 for the initial term of contract. The contract would allow
for a three month extension of services. This contract will be funded by existing
budgeted salary and benefits for Library Director.
For Action
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September 12, 2011
9
(H3)Ordinance 52-O-11, Amending Certain Provisions of Title 9, Chapter 4 of the
Evanston City Code, “Dogs, Cats, Animals and Fowl”
The Human Services Committee recommends adoption of Ordinance 52-O-11, as
submitted by Alderman Burrus and amended by the Committee. Ordinance 52-O-11
amends the regulations within the City Code for dangerous dogs as provided in Section
9-4-17.
For Introduction
APPOINTMENTS
(APP1)For Appointment to:
Library Board Michael M. Tannen
Mayor’s Youth Task Force Sharon Weeks
(APP2)For Reappointment to:
Ladd Arboretum Committee James LaRochelle
Alderman Rainey motioned for approval of the Consent Agenda with a second. The Roll
Call was performed with a 9-0 result for approval and the Consent Agenda was
approved.
Items for discussion:
(A3.6) Approval of Contract Award for Economic Development Consulting
Services to Kane McKenna and Associates, Inc. (RFP 12-39)
Staff and the Economic Development Committee recommends City Council
authorize the City Manager to execute a contract in response to RFP 12-39 for
consulting services pertaining to economic development activities to Kane
McKenna and Associates, Inc. with Special Consultant: Michio Murakishi (150
North Wacker Drive, Chicago, IL) for an amount not to exceed $80,000. Funding
will be provided by the Economic Development Fund-Other Consulting Services -
Account 5300.62185.
For Action
Alderman Holmes motioned for approval and seconded by Alderman Rainey. A Roll Call
was taken with the results of 9-0 and the motion was approved.
(A4) Accept and Place on File the FY2010-11 Audited Annual Financial Report
Staff recommends that the City Council accept and place on file the City of
Evanston FY2010-11 Audited Annual Financial Report. The full report is available
at: http://www.cityofevanston.org/transparency/budget-financial-reports/.
For Action
Alderman Holmes stated this item was discussed in committee and had been decided to
keep in committee.
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September 12, 2011
10
(P2)Ordinance 77-O-11: Proposed Amendment to the Existing Approved Planned
Development at 1100 Clark Street/1719 Ridge Avenue
Staff and the Site Plan & Appearance Review Committee recommend approval of the
proposed amendment, Ordinance 77-O-11, to the existing approved planned
development for 1100 Clark Street/1900 Ridge. Focus Development has proposed
constructing a 175 unit rental development on the vacant lot that is part of the approved
planned development commonly known as the Sienna Development. Introduction and
Action is requested for September 12, 2011 City Council meeting.
For Introduction and Action
Alderman Wilson motioned for suspension of the rules with a second by Alderman
Holmes. Roll Call vote was 9-0 and the rules were suspended. Alderman Wilson then
motioned for approval and Alderman Wynne. Roll Call vote was 9-0 the motion passed.
(P3)Application for a Special Use for a Bed and Breakfast at 300 Church Street in
the R1 Single-Family Zoning District
The Zoning Board of Appeals recommends to the City Council to deny the
application for a special use permit to operate a Bed and Breakfast at 300 Church
Street. The Site Plan and Appearance Review Committee and Staff declined to
make a positive recommendation due to practical concerns about parking. A draft
ordinance will be provided at a future meeting if the Planning and Development
Committee and City Council disagree with the ZBA’s recommendation to deny.
For Action
Alderman Wilson stated in committee there was a 3-2 vote to not accept ZBA’s
Recommendation. Alderman Rainey motioned to approve the special use and to refer
back to Committee. Attorney Farrar stated Council had to approve or reject the
recommendation first. Alderman Wilson motioned to reject the ZBA’s recommendation
and Alderman Rainey seconded it. Attorney Farrar stated there will be in P&D to
consider the Ordinance. Roll Call was taken with a 7-2 vote for rejection so the ZBA’s
recommendation was rejected (Aldermen Wynne and Fiske voted nay). Alderman
Wilson then motioned to refer back to Planning & Development Committee for further
consideration of the proposed Ordinance and seconded by Alderman Holmes.
Alderman Rainey asked for the Planning and Zoning Department City Manager stated
staff would come back with an appropriate ordinance with direction from Council.
Alderman Fiske wanted to suggest some recommendation. Alderman Wilson withdrew
his original motion and restated as: He motioned to refer back to the Planning &
Development Committee to create an Ordinance approving the special use with
conditions that are consistent with the staff recommendations and it was seconded by
Alderman Wynne. Roll Call resulted with a 7-2 vote (Aldermen Fiske and Wynne voted
nay), and the motion passed.
(P4)Ordinance 67-O-11 Amending Various Portions of the Zoning Ordinance
Relating to the Creation of “Domestic Animal Daycare Center” and “Kennel” Uses
Plan Commission and staff recommend approval of the proposed Ordinance 67-O-11 to
establish “Domestic Animal Daycare Center” and “Kennel” uses within the City and as
allowable special uses in the following zoning districts: Business-B1, B2, B3, and B1a;
Page 355 of 433
September 12, 2011
11
Commercial-C1, C1a, and C2; Mixed Use-MXE and MUE; and Industrial- I1, I2, and I3.
At present, the only zoning code definition dealing with the care of animals is Animal
Hospitals. The Animal Hospital definition does not fit proposals where the primary
purpose is the daily sheltering of animals.
For Action
Alderman Wilson motioned for approval with a second by Alderman Grover. Alderman
Fiske stated some of the business districts do not have access to mailing and should
make sure the facility owners are responsible. Alderman Wynne stated she wanted to
remove C1a from the Ordinance. Roll Call was taken with a 9-0 vote and the motion
passed to remove C1a. Concern for proper space for each dog and the grandfather
clause. Roll Call vote netted 9-0 for approval with the deletion of C1a and the motion
passed.
(H4) Ordinance 52-O-11, Amending Certain Provisions of Title 9, Chapter 4 of
the Evanston City Code, “Dogs, Cats, Animals and Fowl”
The Human Services Committee recommends adoption of Ordinance 52-O-11,
as submitted by Alderman Burrus and amended by the Committee. Ordinance
52-O-11 amends the regulations within the City Code for dangerous dogs as
provided in Section 9-4-17. This ordinance was approved at the August 1, 2011
Human Services Committee.
For Introduction
Alderman Fiske motioned for adoption and Alderman Tendam seconded the motion.
Alderman Fiske wanted to suggest to amendments 1) proper appeal process, 2) and
section 9-4-17B. Alderman Grover wanted to make sure the owner of a dangerous dog
would be penalized. Alderman Rainey stated after much discussion that this item was
for introduction and discussion. Alderman Fiske declined her original motion and then
motioned to have the Ordinance introduced and it was seconded. A voice vote was
taken that was unanimous for introduction.
(O1) Approval of Amendments to Ward Manufacturing Company Agreement
Staff and the Economic Development Committee support a recommendation to
City Council to authorize the City Manager to amend the agreement for financial
assistance between the City of Evanston and Ward Manufacturing Company
(“Ward”). The amendment will revise the conditions for payment of assistance
based on the construction phasing adopted by Ward. The funding source for this
project was identified previously as the Southwest Tax Increment Financing (TIF)
District (Account: 5540.62665).
For Action
Alderman Burrus motioned for approval with a second from Alderman Holmes.
Alderman Rainey stated they had agreed to allocate $700,000.00 and she suggested
the whole amount be given at this time through her amendment and she received a
second for her motion. City Manager stated because there was a change in the original
proposal it was divided into two portions and the second half would be provided at the
completion of the project. A Roll Call was taken after explanations were offered to the
satisfaction of the Council members, and the vote was 9-0 to award the total amount of
$700,000.00 and the motion passed.
Page 356 of 433
September 12, 2011
12
Call of the Wards
Ward 7, Alderman Grover thanked the Fire Chief Klaiber for the excellent 911 event on
yesterday as well as other personnel in Fire and Police Department.
Ward 8 Alderman Rainey stated she echoes everything Alderman Grover said, and she
also announced a meeting of the yellow line at the St. Francis Hospital on Thursday at 7
o’clock. She urged all to mark their calendars for the “Bike the Ridge” 9-1 pm October 2,
2011.
Ward 9 Alderman Burrus announced on Saturday, October 1, 2011 at St. Nick’s social
hall a night out for Ridgeville, and she stated that Ridgeville is in 5 wards (2,3,4,8,9).
Ward 1 Alderman Fiske thanked the City Manager and staff for a great job at her ward
meeting last Wednesday. She also made a reference to Human Relations Committee to
make amendments to the animal Ordinance. She stated she has found a way of saving
the elms and oaks on the Kendall project. The developer stated he will relocate the trees
Ward 2 Alderman Braithwaithe stated the trees could be relocated and transplanted in
Grandmother’s Park. He as well thanked the organizers for the 911 and peaceable cities
walk and talk events. He will be holding a ward meeting on Thursday, September 15th
from 7-9 pm, where he will be taking a close look at the budget in two parts.
Ward 3 Alderman Wynne made a reference to Plan Commission to examine the City’s
definitions of Bed & Breakfast to tighten up our Ordinance and make it comply with what
we believed to states and ownership requirements.
Ward 4 Alderman Wilson had no report.
Ward 5 Alderman Holmes announced the regular 5th ward meeting with an update on the
West Evanston plan from Mr. Steve Griffin, an also on Saturday, September 17th at the
West End Market there will be live entertainment from noon until 3 pm. She expressed
her joy of the walk & talk on Sunday. She also thanked the staff at the Burger King for
securing her wallet that she left behind while on their premises.
Ward 6 Alderman Tendam stated there will be a meeting of the 6th ward next Tuesday
7 0’clock at Three Crown’s Senior Campus, and the topic will be concerning the pocket of
outages in the area.
Alderman Grover motioned to adjourn and Alderman Rainey seconded the motion. A Roll
Call vote resulted in a 9-0 in favor to adjourn. The Open Session ended at 11:35 pm.
Submitted by,
Rodney Greene, City Clerk
Page 357 of 433
1701 Sherman Avenue Context Map
DISCLAIMER: This map and data are provided as-in without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information
Scale 1:1,232
Made with Evanston's GIS
Printed: Aug 31, 2011 4:46:21 PMPage 358 of 433
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To: Zoning Board of Appeals
From: Dominick Argumedo, Zoning Planner
Subject: 300 Church Street, 11ZMJV-0028, City Council Determining Body
Date: July 29, 2011
Notice—Published in the July 14, 2011 Evanston Review:
Evergreen Manor, LLC, contract purchaser of property, applies for a special use permit
at 300 Church Street in order to operate a Bed and Breakfast. 300 Church Street is
located in the R1 Single-Family Residential zoning district that requires a special use
permit for any Bed and Breakfast to operate. The Zoning Board of Appeals makes a
recommendation to the City Council, the final determining body for this case.
Site/Proposal Background:
Located at the corner of Church Street and Sheridan Road, the 12,980 square foot site
is improved with a 2 ½ story single family home and a 2 ½ story coach house. The
proposed Bed and Breakfast in the main building would include 5 guest rooms with one
‘inn-keeper’ unit in the basement. The coach house includes a rental unit on the second
floor and three parking spaces on the ground floor enclosed in the garage that serve the
entire site. The on-site parking spaces are served via an alley off Church Street. These
three spaces are the extent of all the on-site parking available to the proposed bed and
breakfast. The substantial majority of street parking in the vicinity is permit restricted
(see enclosed map). Staff can not provide a positive recommendation for this project
due to concerns about parking. At peak capacity, the site may need to serve 7 cars (1
for the inn-keeper, one for the coach house rental unit, and five for guests) with only
three available spaces on-site.
Ordinances Identified for Requested Variance Relief:
6-8-2-4: R1 Single Family
6-8-2-4 SPECIAL USES: The following uses may be allowed in the R1 district,
subject to the provisions set forth in section 6-3-5 of the Zoning Ordinance:
Bed and Breakfast
(Among other uses listed)
Land Use Definitions:
Bed and Breakfast: An owner-occupied single-family or two-family dwelling where short-
term lodging and morning meals are provided for compensation.
Memorandum
Page 424 of 433
Owner: Any full or part owner, joint owner, tenant in common, tenant in partnership, joint
tenant or tenant by the entirety with legal or beneficial title to the whole or to part of a
structure or land.
Site Plan and Appearance Review Committee (SPAARC) Discussion and
Recommendation:
Minutes to be forwarded electronically Monday August 1, 2011
Comprehensive Plan and Other Specifications:
The 2000 Comprehensive Plan classifies 300 Church Street into the “Single Family
District” designation. The Comprehensive Plan defines the area as follows; “Single-
family areas have a predominance of single-family homes and generally contain only a
limited number of other land uses. Densities are less than g units per acre and average
about 7 units per acre.” The Comprehensive Plan further defines this portion of Church
Street as a Distributor Street; “a street(s) that distributes traffic to businesses and
parking.”
Special Use Standards:
For the ZBA to recommend that City Council grant a special use, the ZBA must find
that the proposed special use:
a) is one of the listed special uses for the zoning district in which the
property lies;
b) complies with the purposes and policies of the Comprehensive General
Plan and the Zoning Ordinance;
c) does not cause a negative cumulative effect in combination with
existing special uses or as a category of land use;
d) does not interfere with or diminish the value of property in the
neighborhood;
e) is adequately served by public facilities and services;
f) does not cause undue traffic congestion;
g) preserves significant historical and architectural resources;
h) preserves significant natural and environmental resources; and
i) complies with all other applicable regulations.
Staff Comment:
If the ZBA recommends approval of the application to City Council, Staff further
recommends the following conditions on the requested Special Use permit:
a. Applicant shall develop the property in compliance with documents on file and
testimony before the ZBA (11ZMJV-0028)
Page 425 of 433
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
after conducting a public hearing on August 2, 2011 and August 16, 2011, the Zoning
Board of Appeals makes the following findings of fact, reflected in the audio-visual
recording of the hearing, based upon the standards for special uses specified in Section
6-3-5-10 of the Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
____Met __x___Not Met
1-4 Vote
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
_____Met __x___Not Met
1-4 Vote
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
__X___Met _____Not Met
5-0 Vote
(D) It does not interfere with or diminish the
value of property in the neighborhood; __X___Met _____Not Met
3-2 Vote
(E) It can be adequately served by public
facilities and services __X___Met _____Not Met
4-1 Vote
(F) It does not cause undue traffic congestion;
______Met __x___Not Met
2-3 Vote
Case Number: 11ZMJV-0028
Address or
Location:
300 Church Street
Applicant: Evergreen Manor, LLC
Proposed
Special Use:
Bed and Breakfast
Page 426 of 433
(G) It preserves significant historical and
architectural resources; __x___Met _____Not Met
5-0 Vote
(H) It preserves significant natural and
environmental features; and __x___Met _____Not Met
5-0 Vote
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
_____Met __x___Not Met
1-4 Vote
and, based upon these findings, and upon a vote
__1__ in favor & __4_ against
recommends to the City Council
___ approval without conditions
___ approval with conditions specifically:
__x__ denial of the proposed special use.
__________________________________________ Date: _____________
Robert Creamer
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
___x__ Robert A. Creamer ____ _x__
___x__ Mary Beth Berns ____ _x__
______ Scott Gingold ____ ____
______ Beth McLennan _____ ___
___x__ Matt Rodgers __x__ ___
___x__ Lori Summers _____ _x__
___x__ Clara Wineberg _____ _x__
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