HomeMy WebLinkAbout09.26.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, September 26, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Burrus
(II) Mayor Public Announcements
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Recess for Township Meeting
(VII) Reconvene as City Council
(VIII) Consent Agenda: Alderman Rainey
Page 1 of 563
City Council Agenda September 26, 2011 Page 2 of 8
9/22/2011 6:01 PM
(IX) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Wilson
Human Services - Alderman Fiske
(X) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XI) Executive Session
(XII) Adjournment
TOWNSHIP OF EVANSTON MEETING
(T1) Township of Evanston Budget and Organizational Structure
Staff recommends approval of Ordinance 2T-O-11, Proposed Budget and
Appropriation Ordinance for Town Purposes for Second Half of Fiscal Year
2011/12 Ending March 31, 2012. This item was introduced at the September 19,
2011 Township Meeting.
For Action
SPECIAL ORDER OF BUSINESS
(SP1) City Council FY2012 Budget and Capital Projects Update
Staff recommends that City Council accept and place on file the FY2012 Budget
and Capital Project Update. At the September 26, 2011 Council meeting staff will
present a FY2012 update, which will include a recap of our current 2012 deficit
projection and a summary of anticipated Capital Projects for the coming year.
For Discussion
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of September 12, 2011
(M2) Approval of Minutes of the Regular City Council Meeting of September 19, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 09/11/11 $2,595,718.06
(A2) City of Evanston Bills FY2011 through 09/27/11 $4,125,553.02
Page 2 of 563
City Council Agenda September 26, 2011 Page 3 of 8
9/22/2011 6:01 PM
(A3) Approval of Sole Source Purchase of Davit Arm Street Light Replacement
Fixtures from American Induction Technologies
Staff recommends that the City Council authorize the City Manager to execute a
sole source contract with American Induction Technologies (AITI) (1620 S.
Sunkist St. Anaheim, CA) in the the amount of $128,000 to purchase 200
replacement street light fixtures for the following areas: West Evanston TIF
District; Church Street from McDaniel Avenue to Darrow Avenue; and Chicago
Avenue from Howard Street to Sheridan Road. Funding will be provided by the
Capital Improvement Fund (CIP) “Streetlight Upgrade Program – Luminaire
Replacement” (415868) in the amount of $80,640, by the Economic Development
Fund (5300.65522) in the amount of $10,240, and by the West Evanston TIF
Fund (5870.62605) in the amount of $37,120.
For Action
(A4) Approval of Change Order #1 to the 2011 50/50 Sidewalk & Curb
Replacement Program (Bid 12-25)
Staff recommends that the City Council authorize the City Manager to approve
Change Order #1 to the 2011 50/50 Sidewalk & Curb Replacement Contract (Bid
12-25) to the lowest responsive and responsible bidder, Schroeder & Schroeder
Inc. (7307 Central Park Avenue, Skokie, IL) in the amount of $32,750. The
change order will allow an additional forty two home owners to participate in this
year’s Program. Funding will be from the Special Assessment Fund with a total
budget of $200,000 (6365.65515) and the Resident’s Share.
For Action
(A5) Accept and Place on File the FY2010-11 Audited Annual Financial Report
Staff recommends that the City Council accept and place on file the City of
Evanston FY2010-11 Audited Annual Financial Report. The full report is available
at: http://www.cityofevanston.org/transparency/budget-financial-reports/. This
item was held in Committee on September 12, 2011.
For Action
(A6.1) Resolution 55-R-11 to Accept Grant Awards for the Maximum Award
Amount of $42,528.50 from Age Options in Order to Award a Contract to
Help Fund a Senior Meal Congregate Program at the Levy Senior Center
and Fleetwood-Jourdain Community Center
Staff recommends City Council approval of Resolution 55-R-11 authorizing the
City Manager to sign notification of grant awards to fund and operate a
congregate senior meal program at the Levy Senior Center and Fleetwood-
Jourdain Community Center. See agenda item A6.2 below.
For Action
Page 3 of 563
City Council Agenda September 26, 2011 Page 4 of 8
9/22/2011 6:01 PM
(A6.2) Approval of Contract Award to Catholic Charities Lunch-n-More for Senior
Meal Food Programs
Staff recommends City Council approval of the contract between the City of
Evanston and Catholic Charities Lunch-n-More to provide a senior meal
congregate program at the Levy Senior Center and Fleetwood-Jourdain
Community Center for a period of October 1, 2011 through September 30, 2012
in the not-to-exceed amount of $4.15 per lunch meal. The program will be
reimbursed through a grant from Age Options, with estimated City funding of
$13,000. See agenda item A6.1 above.
For Action
(A7) Approval of Rotary International “Race to the Finish” Special Event
Staff recommends approval of the request from Rotary International to hold the
”Race to the Finish” on November 6, 2011 from 6 a.m. to 1 p.m. at the lakefront.
This request was submitted in August and not on the calendar of special events
approved in March 2011. It is a policy of the City to limit the number of special
events at the lakefront to 12 events. The Special Events Committee has
reviewed this request and is submitting it for consideration understanding that it
will exceed the limit for the number of special events held at the lakefront by one.
For Action
(A8) THIS ITEM HAS BEEN WITHDRAWN FROM THE AGENDA
(A9) Resolution 56-R-11, Authorizing a Construction Funding Agreement with
IDOT for the Chicago Avenue Streetscape Project (South Boulevard to Main
Street)
Staff recommends approval of the proposed Resolution 56-R-11 authorizing the
City Manager to sign the construction funding agreement with the Illinois
Department of Transportation (IDOT) for the Chicago Avenue Streetscape
Project (South Boulevard to Main Street). Funding will be provided by a Federal
Illinois Transportation Enhancement Program (ITEP) Grant in the amount of
$800,460, and CIP funding of $201,141 from the Chicago Avenue Streetscape
account (415895).
For Action
(A10) THIS ITEM HAS BEEN WITHDRAWN FROM THE AGENDA
(A11) Resolution 53-R-11, Authorizing the City Manager to Execute License
Agreement for the Installation of Solar Canopies and Electric Vehicle
Charging Stations
Staff recommends City Council approve Resolution 53-R-11 authorizing the City
Manager to execute a license agreement for the installation of solar canopies and
electric vehicle charging stations at two City parking lots.
For Action
Page 4 of 563
City Council Agenda September 26, 2011 Page 5 of 8
9/22/2011 6:01 PM
(A12) Ordinance 69-O-11, Authorizing the Sale of Surplus Fleet Vehicles Owned
by the City of Evanston through Obenauf Auction Service Municipal
Equipment Auction
Staff recommends that the City Council authorize the City Manager to publicly
offer for sale through public auction various vehicles and equipment owned by
the city based on Ordinance 69-O-11. The vehicles and equipment are presently
out of service or will be in the next few weeks and were assigned to various
divisions/departments within the City of Evanston. This ordinance was introduced
at the September 12, 2011 City Council meeting.
For Action
(A13) Ordinance 65-O-11, Amending Subsection 3-5-6-(O) of the City Code to
Increase the Number of Class O liquor licenses from 2 to 3 to Permit
Issuance to ALDI, Inc., 2211 Oakton Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 65-
O-11. ALDI, Inc. has paid the annual Class O liquor license application fee and
provided proof of Surety Bond and Liquor Liability Insurance. At the July 13
Liquor Control Review Board meeting, the Commissioner and the Board
Members voiced concern over applicant’s plan for placement of the beer and
wine for sale. Section 2 of Ordinance 65-O-11 conditions ALDI’s license on
compliance with recommendations from Evanston Police Chief Eddington
regarding placement. This ordinance was introduced at the September 12, 2011
City Council meeting.
For Action
(A14) Ordinance 72-O-11, Amending Subsection 3-5-6-(D) of the City Code to
Decrease the Number of Class D Liquor Licenses from 24 to 23 Due to a
Change in License Class for Peter Mills Productions, Inc., d/b/a “Chef’s
Station,” 915 Davis Street
The Local Liquor Commissioner recommends adoption of Ordinance 72-O-11,
which decreases the Number of Class D Liquor Licenses due to a change in
license class for Chef’s Station. This ordinance was introduced at the September
12, 2011 City Council meeting.
For Action
(A15) Ordinance 73-O-11, Amending Subsection 3-5-6-(C) of the City Code to
Increase the Number of Class C Liquor Licenses from 25 to 26 Due to a
Change in License Class for Peter Mills Productions, Inc., d/b/a “Chef’s
Station,” 915 Davis Street.
The Local Liquor Commissioner recommends adoption of Ordinance 73-O-11.
On August 11, 2011, the Liquor Control Review Board met and voted to
recommend an increase in the number of Class C liquor licenses due to a
change in license class for Chef’s Station. This ordinance was introduced at the
September 12, 2011 City Council meeting.
For Action
Page 5 of 563
City Council Agenda September 26, 2011 Page 6 of 8
9/22/2011 6:01 PM
(A16) Ordinance 74-O-11, Amending Subsection 3-5-6-(K) of the City Code to
Increase the Number of Class K Liquor Licenses from 1 to 2 to Permit
Issuance to Sodexo America, LLC, 1501 Central Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 74-
O-11, which Increases the Number of Class K Liquor Licenses to permit
issuance to Sodexo America. Sodexo has paid the annual Class K liquor license
application fee and provided proof of Surety Bond and Liquor Liability Insurance.
This ordinance was introduced at the September 12, 2011 City Council meeting.
For Action
(A17) Ordinance 76-O-11, Amending Section 10-11-16 of the City Code to Update
Designated Truck Routes
Staff recommends the consideration of proposed ordinance 76-O-11 by which
the City Council would amend Section 10-11-16 to update the designated truck
routes within the City. Funding for any necessary sign updates would be provided
through the General Fund budget, 2670.65115, traffic control supplies. This
ordinance was introduced at the September 12, 2011 City Council meeting.
For Action
(A18) Ordinance 37-O-11, Amending the City Code to Establish a City Wide 8,000
Pound Weight Limit on City Streets
Staff recommends the consideration of Ordinance 37-O-11 by which the City
Council would amend Section 10-1-3, 10-1-9-2, and delete 10-11-13, Schedule
XIII to establish a City-wide eight thousand (8,000) pound weight limit on City
streets unless otherwise designated. The City-wide 8,000 pound limit will not
apply to streets under the jurisdiction of the Illinois Department of Transportation
(IDOT), City designated truck routes or prohibited truck routes. This ordinance
was introduced at the September 12, 2011 City Council meeting.
For Action
(A19) Ordinance 50-O-11, Provisionally Adopting, Enacting and Re-enacting Titles
3 and 7 of the Evanston City Code
Staff submits for review and consideration adoption of Ordinance 50-O-11
provisionally amending the following Titles to the Evanston City Code: Title 3,
Business Regulations; and Title 7, Public Ways. This ordinance was introduced
at the September 12, 2011 City Council meeting.
Please note: Due to length, proposed Ordinance 50-O-11 with blackline revisions
to Titles 3 and 7 are included on the City Council Agenda & Minutes Webpage
with the Council agenda packet as a separate document.
For Action
Page 6 of 563
City Council Agenda September 26, 2011 Page 7 of 8
9/22/2011 6:01 PM
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 80-O-11 Amending the Approved Planned Development for 1700-
1722 Central Street (7-O-07)
The Site Plan and Appearance Review Committee and staff recommend
approval of Ordinance 80-O-11 amending the approved planned development (7-
O-07) for 1700-1722 Central Street. The Site Plan and Appearance Committee
recommendation was based on a proposal of 78 units. The unit count has been
requested to increase from the approved 51 units to 80 units. The on-site parking
has been proposed to decrease from 100 spaces in the approved PD to 81
spaces, including one space for a car-sharing vehicle.
For Introduction
(P3) Ordinance 75-O-11, Granting a Special Use for a Type 2 Restaurant at 1701
Sherman Avenue in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of
ordinance 75-O-11, granting a special use permit for the operation of a type 2
restaurant at 1701 Sherman Avenue. Warren Johnson Architects Inc., on behalf
of Pret A Manger contract lessee, applied for a special use permit to operate a
type 2 restaurant, “Pret a Manger.” This ordinance was introduced at the
September 12, 2011 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Ordinance 52-O-11, Amending Certain Provisions of Title 9, Chapter 4 of
the Evanston City Code, “Dogs, Cats, Animals and Fowl”
The Human Services Committee recommends adoption of Ordinance 52-O-11,
as submitted by Alderman Burrus and amended by the Committee. Ordinance
52-O-11 amends the regulations within the City Code for dangerous dogs as
provided in Section 9-4-17. This ordinance was approved at the August 1, 2011
Human Services Committee.
For Action
Page 7 of 563
City Council Agenda September 26, 2011 Page 8 of 8
9/22/2011 6:01 PM
APPOINTMENTS
(APP1)For Appointment to:
Library Board Sandra Smith
Zoning Board of Appeals Andrew Gallimore
Zoning Board of Appeals New Chair Lori Summers
MEETINGS SCHEDULED THROUGH OCTOBER 18, 2011
Upcoming Aldermanic Committee Meetings:
Tuesday, September 27 7 PM Housing & Community Dev Act Committee
Monday, October 3 6 pm Rules Committee
Monday, October 3 7:30 pm Human Services Committee
Monday, October 10 5:45 pm Administration & Public Works Committee
Monday, October 10 7:15 pm Planning & Development Committee/City
Council
Wednesday, October 12 6 pm M/W/EBE Committee
Monday, October 17 7 pm City Council
Tuesday, October 18 7:30 pm Housing & Community Dev Act Committee
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Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
Page 8 of 563
For Township Meeting of September 26, 2011 Item T1
Township Budget, Organization and Financial Issues
Ordinance 2T-O-11 Proposed Budget and Appropriation Ordinance for Town
Purposes for Second Half of Fiscal Year 2011/12
For Action
To: Township of Evanston Board of Trustees
From: Wally Bobkiewicz, City Manager
Subject: Township of Evanston Organization Structure and Financial Issues
Options
Date: September 22, 2011
Recommended Action:
It is recommended that the Township Board of Trustees receive this report and provide
direction to staff.
On September 19, 2011 the Township Trustees requested additional information from
staff regarding Township issues. Corporation Counsel Grant Farrar and
Intergovernmental Affairs Coordinator Matt Swentkofske will provide the requested
information to Trustees at the September 26, 2011 Township meeting.
Attachments: Agenda Item T1 from September 19, 2011 Township Meeting
1. Ordinance 2T-O-11 Township Budget Appropriation for Second Half of
FY2011-12
2. September 12, 2011 Memorandum from Corporation Counsel.
3. September 13, 2011 Memorandum from Director of Administrative Services.
4. September 7, 2011 Township Lease Information
5. September 12, 2011 Memo from Assessor Wilson
Memorandum
Page 9 of 563
For Township Meeting of September 19, 2011 Item T1
Township Budget, Organization and Financial Issues
Ordinance 2T-O-11 Proposed Budget and Appropriation Ordinance for Town
Purposes for Second Half of Fiscal Year 2011/12
For Introduction and Action
To: Township of Evanston Board of Trustees
From: Wally Bobkiewicz, City Manager
W. Grant Farrar, Corporation Counsel
Joellen Earl, Director of Administrative Services
Matt Swentkofske, Intergovernmental Relations Coordinator
Subject: Township of Evanston Organization Structure and Financial Issues
Options
Date: September 14, 2011
Recommended Action:
It is recommended that the Township Board of Trustees receive this report and provide
direction to staff.
Summary:
At its June 27, 2011 meeting, the Township Board of Trustees requested that the
Corporation Counsel provide a memorandum on options for dissolution or other
potential structural changes to the Township of Evanston. This memorandum is
attached. Also at this meeting, the Board of Directors requested that the City Manager
investigate what City of Evanston services maybe provided to the Township Supervisor
and Township Assessor to decrease Township administrative costs. An analysis of
these options was prepared by Director of Administrative Services Joellen Earl is also
attached.
At its September 7, 2011 meeting, the City Council’s Human Services Committee
requested information on the current Township offices lease. That information is also
attached.
With this information, staff is requesting that the Township Board of Directors determine
next steps, if any, on potential changes to the Township of Evanston’s organizational
structure and finances.
Memorandum
Page 10 of 563
Page 2 of 2
Attachments:
1. Ordinance 2T-O-11 Township Budget Appropriation for Second Half of
FY2011-12
2. September 12, 2011 Memorandum from Corporation Counsel.
3. September 13, 2011 Memorandum from Director of Administrative Services.
4. September 7, 2011 Township Lease Information
5. September 12, 2011 Memo from Assessor Wilson
Page 11 of 563
9/15/2011
2T-O-11
AN ORDINANCE
Proposed Budget and Appropriation Ordinance
For Town Purposes, For Second Half of Fiscal Year 2011/2012 Ending
March 31, 2012
WHEREAS, a tentative Budget and Appropriations Ordinance for the
Town of the City of Evanston, Cook County, Illinois, was prepared and filed in the Office
of the Town Clerk; and
WHEREAS, a public hearing was held on the Budget and Appropriation
Ordinance 1T-O-11 on June 13, 2011;
WHEREAS, all persons desiring to be heard on the matter of the budget
were heard, and the Budget was submitted to the Township Board of the Town of
Evanston, Cook County, Illinois;
WHEREAS, the Human Services Committee sitting as certain members of
the Township Board of the Town of Evanston considered the proposed budget at open
meetings in May and June 2011;
WHEREAS, the Township’s fiscal year begins April 1, 2011 and ends
March 31, 2012;
WHEREAS, the Township Board has previously met, considered, and
already approved certain of the Township bills incurred during the second quarter of this
fiscal year;
WHEREAS, the Township Board of the Town of Evanston further
deliberated regarding the proposed budget on June 27, 2011, and in the Township
Page 12 of 563
2T-O-11
~2~
Board’s dialog with the Town Board Attorney and the City Manager, discussion was had
regarding approving the Township budget for 90 days, incepting July 1, 2011 and
continuing through September 30, 2011;
WHEREAS, pursuant to 60 ILCS 1/80-60, the Township Board may adopt
all or part of the tentative budget and appropriation ordinance, as the Township Board
deems necessary;
WHEREAS, pursuant to 60 ILCS 1/85-13, the Township Board may
expend funds to provide certain services to the residents of Evanston Township;
WHEREAS, at the June 27, 2011 meeting, via Ordinance 1T-O-11, the
Township Board approved the budget for the Township for the first half of the
Township’s fiscal year, through September 30, 2011;
WHEREAS, the Township Supervisor transmitted to the Township Clerk
on September 14, 2011 the attached line item budget document for the General
Assistance Fund and Town Fund. Exhibit 1; and
WHEREAS, the Township Board convened a Special Township Meeting
on September 19, 2011, to consider the budget and appropriations for the Town of
Evanston for the second half of the fiscal year, October 1, 2011 through March 31,
2012.
BE IT ORDAINED BY THE TOWNSHIP BOARD OF THE TOWN OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the following Budget for the second half of the fiscal
year commencing September 30, 2011 and ending March 31, 2012 (6 months),
attached as Exhibit 1, be and is hereby approved and adopted.
Page 13 of 563
2T-O-11
~3~
SECTION 2: That there is hereby appropriated for use of this Town for
the second half (6 months) of said fiscal year, the following:
FROM THE TOWN FUND, A TOTAL OF $137,876.50
FROM THE GENERAL ASSISTANCE FUND A
TOTAL OF $493,281.50
TOTAL APPROPRIATIONS $631,158.00
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This Ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor;
Member, Township Board of the Town
of Evanston
Attest:
_______________________________
Town Clerk
Approved as to form:
______________________________
W. Grant Farrar, Town Board Attorney
Page 14 of 563
2T-O-11
~4~
EXHIBIT “1”
TOWNSHIP BUDGET
Page 15 of 563
TOWNSHIP OF EVANSTONGA SUMMARY Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/2010 Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012===============================================================================================================================================101-000-402.000 Previous Tax Year Levy482,917.00$ 986,553.00$ 503,636.00$ 986,553.00$ 493,276.50$ 101-000-650.000 Interest1,511.00$ 1,500.00$ (11.00)$ 1,500.00$ 750.00$ 101-000-670.000 SSI Reimbursement23,205.00$ 15,000.00$ (8,205.00)$ 15,000.00$ 7,500.00$ 101-000-698.000 Transfer from Fund Balance564,375.00$ 250,000.00$ (314,375.00)$ 192,105.00$ 96,052.50$ ==================================================================================================== Total Revenue1,072,008.00$ 1,253,053.00$ 181,045.00$ 1,195,158.00$ 597,579.00$ ====================================================================================================Client Payments452,597.00$ 484,086.00$ 31,489.00$ 546,041.00$ 273,020.50$ Payroll266,674.00$ 291,068.00$ 24,394.00$ 270,657.00$ 135,328.50$ GA Administrative Overhead285,354.00$ 315,094.00$ 29,740.00$ 276,210.00$ 138,105.00$ Work Opportunity Program (WOP)4,577.00$ 8,000.00$ 3,423.00$ 9,000.00$ 4,500.00$ Medical Payments Systems (MPS)41,301.00$ 60,500.00$ 19,199.00$ 54,750.00$ 27,375.00$ Emergency Assistance Services (EAS)27,790.00$ 75,000.00$ 47,210.00$ 38,500.00$ 19,250.00$ ==================================================================================================== Total Expenditures1,078,293.00$ 1,233,748.00$ 136,401.00$ 1,195,158.00$ 597,579.00$ ==================================================================================================== Net Income (Loss)(6,285.00)$ 19,305.00$ 44,644.00$ -$ -$ ====================================================================================================Page 1 of 15Page 16 of 563
CLIENT EXPENSE Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012===============================================================================================================================================101-011-940.000 Rent Expense149,187.00$ 150,000.00$ 813.00$ 200,000.00$ 100,000.00$ 101-011-790.000 Personal Expense201,712.00$ 210,000.00$ 8,288.00$ 240,000.00$ 120,000.00$ 101-011-990.000 Other Needs197.00$ 250.00$ 53.00$ 250.00$ 125.00$ 101-011-900.000 50/50 Program913.00$ 3,000.00$ 2,087.00$ 3,000.00$ 1,500.00$ 101-011-943.000 Client Contractual Services100,588.00$ 120,836.00$ 20,248.00$ 102,791.00$ 51,395.50$ ==================================================================================================== Total Expenditures452,597.00$ 484,086.00$ 31,489.00$ 546,041.00$ 273,020.50$ ====================================================================================================Page 2 of 15Page 17 of 563
PAYROLL Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012===============================================================================================================================================101-012-702.001 Executive Director72,284.00$ 72,284.00$ -$ 72,284.00$ 36,142.00$ 101-012-702.003 Office Manager43,600.00$ 43,600.00$ -$ 43,600.00$ 21,800.00$ 101-012-702.007 EAS Manager/Case Worker33,500.00$ 33,500.00$ -$ 33,500.00$ 16,750.00$ 101-012-702.008 EAS Administrative Assistant14,128.00$ 13,902.00$ (226.00)$ 13,902.00$ 6,951.00$ 101-012-702.009 Case Coordinator/WOP Counselor27,025.00$ 48,331.00$ 21,306.00$ 48,331.00$ 24,165.50$ 101-012-702.011Confidential Accounts/Personnel Manager59,040.00$ 59,040.00$ -$ 59,040.00$ 29,520.00$ 101-012-702.012 Maintenance Person12,021.00$ 11,933.00$ (88.00)$ -$ -$ 101-012-702.013 Merit Increases5,076.00$ 8,478.00$ 3,402.00$ -$ -$ ==================================================================================================== Total Expenditures266,674.00$ 291,068.00$ 24,394.00$ 270,657.00$ 135,328.50$ ====================================================================================================Page 3 of 15Page 18 of 563
ADMINISTRATIVE Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012===============================================================================================================================================101-013-710.000 Unemployment Tax State4,240.00$ 6,000.00$ 1,760.00$ 4,000.00$ 2,000.00$ 101-013-711.000 FICA19,920.00$ 21,618.00$ 1,698.00$ 19,000.00$ 9,500.00$ 101-013-713.000 IMRF21,652.00$ 19,612.00$ (2,040.00)$ 20,000.00$ 10,000.00$ 101-013-714.000 Medical & Life Insurance59,915.00$ 75,054.00$ 15,139.00$ 65,000.00$ 32,500.00$ 101-013-715.000 General Insurance6,174.00$ 9,000.00$ 2,826.00$ 7,000.00$ 3,500.00$ 101-013-750.000 Supplies12,305.00$ 14,000.00$ 1,695.00$ 14,000.00$ 7,000.00$ 101-013-751.000 Postage1,450.00$ 2,000.00$ 550.00$ 1,500.00$ 750.00$ 101-013-752.000 Printing & Duplicating1,998.00$ 2,000.00$ 2.00$ 2,000.00$ 1,000.00$ 101-013-802.000 Contract Services30,164.00$ 30,000.00$ (164.00)$ 30,000.00$ 15,000.00$ 101-013-803.000 Payroll Processing2,499.00$ 2,500.00$ 1.00$ 2,500.00$ 1,250.00$ 101-013-810.000 Membership/Dues/Subs.573.00$ 800.00$ 227.00$ 600.00$ 300.00$ 101-013-811.000 Advertising1,564.00$ 2,000.00$ 436.00$ 2,000.00$ 1,000.00$ 101-013-812.000 Data Processing26,587.00$ 28,000.00$ 1,413.00$ 10,000.00$ 5,000.00$ 101-013-839.000 Training-$ 5,000.00$ 5,000.00$ 2,500.00$ 1,250.00$ 101-013-840.000 Seminars & Conferences3,398.00$ 4,500.00$ 1,102.00$ 2,500.00$ 1,250.00$ 101-013-845.000 Staff Travel & Mileage1,577.00$ 1,500.00$ (77.00)$ 1,500.00$ 750.00$ Page 4 of 15Page 19 of 563
ADMINISTRATIVE Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012===============================================================================================================================================101-013-919.000 Phone13,522.00$ 10,500.00$ (3,022.00)$ 10,500.00$ 5,250.00$ 101-013-920.000 Utilities9,860.00$ 9,700.00$ (160.00)$ 11,000.00$ 5,500.00$ 101-013-936.000 Equipment Purchase-$ 2,000.00$ 2,000.00$ 2,000.00$ 1,000.00$ 101-013-940.000 Rent64,810.00$ 64,810.00$ -$ 64,810.00$ 32,405.00$ 101-03-942.000 Storage Rental1,955.00$ 2,500.00$ 545.00$ 2,200.00$ 1,100.00$ 101-013-950.000 Contingency161.00$ 1,000.00$ 839.00$ 500.00$ 250.00$ 101-013-981.000 Bank Fees1,030.00$ 1,000.00$ (30.00)$ 1,100.00$ 550.00$ ==================================================================================================== Total Expenditures285,354.00$ 315,094.00$ 29,740.00$ 276,210.00$ 138,105.00$ ==================================================================================================== Page 5 of 15Page 20 of 563
WOP Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012===============================================================================================================================================101-014-745.000 Uniforms/Shoes-$ 500.00$ 500.00$ 500.00$ 250.00$ 101-014-799.000 Other Needs15.00$ 500.00$ 485.00$ 500.00$ 250.00$ 101-014-860.000 Transportation4,562.00$ 5,000.00$ 438.00$ 6,000.00$ 3,000.00$ 101-014-936.000 Equipment Purchase-$ 2,000.00$ 2,000.00$ 2,000.00$ 1,000.00$ ======================================================================================-$ Total Expenditures4,577.00$ 8,000.00$ 3,423.00$ 9,000.00$ 4,500.00$ ====================================================================================================Page 6 of 15Page 21 of 563
CLIENT MEDICAL Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012===============================================================================================================================================101-016-721.000 Hospital Inpatient8,157.00$ 5,000.00$ (3,157.00)$ 10,000.00$ 5,000.00$ 101-016-722.000 Hospital Outpatient2,384.00$ 8,000.00$ 5,616.00$ 4,000.00$ 2,000.00$ 101-016-723.000 All Other Physicians1,491.00$ 3,000.00$ 1,509.00$ 3,000.00$ 1,500.00$ 101-016-724.000 Drugs10,290.00$ 30,000.00$ 19,710.00$ 15,000.00$ 7,500.00$ 101-016-725.000 Other Medical8,760.00$ 4,000.00$ (4,760.00)$ 10,000.00$ 5,000.00$ 101-016-726.000 Glasses663.00$ 500.00$ (163.00)$ 1,000.00$ 500.00$ 101-016-727.000 Emergency Room Physician171.00$ 1,000.00$ 829.00$ 250.00$ 125.00$ 101-016-728.000 Psych Outpat/Mental Assessment2,894.00$ 2,000.00$ (894.00)$ 3,500.00$ 1,750.00$ 101-016-729.000 Transport/Ambulatory Services-$ 500.00$ 500.00$ 500.00$ 250.00$ 101-016-730.000 Catastrophic Insurance3,175.00$ 3,500.00$ 325.00$ 3,500.00$ 1,750.00$ 101-016-731.000 X-Rays3,316.00$ 3,000.00$ (316.00)$ 4,000.00$ 2,000.00$ =================================================================================================== Total Expenditures41,301.00$ 60,500.00$ 19,199.00$ 54,750.00$ 27,375.00$ ====================================================================================================Page 7 of 15Page 22 of 563
Emergency Assistance Services Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012===============================================================================================================================================101-017-760.000 Housing Assistance21,570.00$ 60,000.00$ 38,430.00$ 30,000.00$ 15,000.00$ 101-017-761.000 Food Assistance2,197.00$ 5,000.00$ 2,803.00$ 2,500.00$ 1,250.00$ 101-017-920.000 Utilities4,023.00$ 10,000.00$ 5,977.00$ 6,000.00$ 3,000.00$ ==================================================================================================== Total Expenditures27,790.00$ 75,000.00$ 47,210.00$ 38,500.00$ 19,250.00$ ====================================================================================================Page 8 of 15Page 23 of 563
TOWN SUMMARYEvanston Township Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012===============================================================================================================================================202-000-402.000 Property Tax Levy143,357.00$ 275,753.00$ 132,396.00$ 275,753.00$ 137,876.50$ 202-000-402.500 Replacement Property Tax61,467.00$ 50,000.00$ (11,467.00)$ 50,000.00$ 25,000.00$ 202-000-650.000 Interest337.00$ -$ (337.00)$ -$ -$ 202-000-698.000 Transfer from Fund Balance347,117.00$ 350,000.00$ 2,883.00$ 20,000.00$ 10,000.00$ ==================================================================================================== Total Revenue552,278.00$ 675,753.00$ 123,475.00$ 345,753.00$ 172,876.50$ ====================================================================================================Assessor's Office114,894.00$ 148,035.00$ 33,141.00$ 148,564.00$ 74,282.00$ Supervisor75,462.00$ 81,030.00$ 5,568.00$ 85,519.00$ 42,759.50$ Community Purchased Services321,209.00$ 324,164.00$ 2,955.00$ 60,000.00$ 30,000.00$ Community Action Programs27,003.00$ 45,550.00$ 18,547.00$ 42,650.00$ 21,325.00$ Legal Fees15,100.00$ 50,000.00$ 34,900.00$ 5,000.00$ 2,500.00$ ==================================================================================================== Total Expenditures538,568.00$ 598,779.00$ 60,211.00$ 341,733.00$ 170,866.50$ ==================================================================================================== Net Income (Loss)13,710.00$ 76,974.00$ 183,686.00$ 4,020.00$ 2,010.00$ ====================================================================================================Page 9 of 15Page 24 of 563
ASSESSOR Evanston Township Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012===============================================================================================================================================202-021-702-004 Assessor8,000.00$ 8,000.00$ -$ 8,000.00$ 4,000.00$ 202-021-702.005 Deputy Assessor25,096.00$ 45,000.00$ 19,904.00$ 44,845.00$ 22,422.50$ 202-021-702.006 Assessor Assistant31,504.00$ 31,620.00$ 116.00$ 33,000.00$ 16,500.00$ 202-021-702.010 Part-Time Assistant2,500.00$ 2,500.00$ -$ 8,155.00$ 4,077.50$ 202-021-710.000 Unemployment Tax-State2,541.00$ 1,000.00$ (1,541.00)$ 3,000.00$ 1,500.00$ 202-021-711.000 FICA/Medicare Tax Expense4,547.00$ 5,300.00$ 753.00$ 5,300.00$ 2,650.00$ 202-021-713.000 IMRF735.00$ 4,700.00$ 3,965.00$ 1,000.00$ 500.00$ 202-021-714.000 Medical & Life Insurance5,829.00$ 10,586.00$ 4,757.00$ 6,400.00$ 3,200.00$ 202-021-750.000 Supplies3,530.00$ 2,000.00$ (1,530.00)$ 3,000.00$ 1,500.00$ 202-021-751.000 Postage284.00$ 1,000.00$ 716.00$ 500.00$ 250.00$ 202-021-752.000 Printing and Duplicating725.00$ 1,000.00$ 275.00$ 1,500.00$ 750.00$ 202-021-755.000 Sid Well Maps378.00$ 400.00$ 22.00$ 400.00$ 200.00$ 202-021-802.000 Contract Service 3,103.00$ 4,750.00$ 1,647.00$ 4,000.00$ 2,000.00$ 202-021-803.000 Payroll Processing1,839.00$ 1,300.00$ (539.00)$ 1,510.00$ 755.00$ 202-021-809.000 Dues & Subscriptions391.00$ 1,000.00$ 609.00$ 500.00$ 250.00$ Page 10 of 15Page 25 of 563
ASSESSOR Evanston Township General Assistance Office Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012===============================================================================================================================================202-021-841.000 Travel/Education1,285.00$ 1,500.00$ 215.00$ 2,000.00$ 1,000.00$ 202-021-919.000 Phone1,769.00$ 2,500.00$ 731.00$ 2,025.00$ 1,012.50$ 202-021-920.000 Utilities3,037.00$ 2,450.00$ (587.00)$ 3,500.00$ 1,750.00$ 202-021-935.000 Equipment Maintenance1,122.00$ 2,500.00$ 1,378.00$ 2,000.00$ 1,000.00$ 202-021-936.000 Equipment Purchase-$ 2,000.00$ 2,000.00$ 1,000.00$ 500.00$ 202-021-940.000 Rent16,679.00$ 16,679.00$ -$ 16,679.00$ 8,339.50$ 202-021-950.000 Contingency-$ 250.00$ 250.00$ 250.00$ 125.00$ ==================================================================================================== Total Expenditures114,894.00$ 148,035.00$ 33,141.00$ 148,564.00$ 74,282.00$ Page 11 of 15Page 26 of 563
SUPERVISOR Evanston Township Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012================================================================================================================================202-022-702.000 Supervisor Salary13,400.00$ 13,400.00$ -$ 13,400.00$ 6,700.00$ 202-022-711.000 FICA/Medicare1,165.00$ 1,100.00$ (65.00)$ 1,165.00$ 582.50$ 202-022-713.000 IMRF376.00$ 930.00$ 554.00$ 376.00$ 188.00$ 202-022-802.000 Contractual Services-$ -$ -$ 4,000.00$ 2,000.00$ 202-022-804.000 Legal352.00$ 500.00$ 148.00$ 1,500.00$ 750.00$ 202-022-805.000 Auditing Services20,000.00$ 28,000.00$ 8,000.00$ 22,250.00$ 11,125.00$ 202-022-806.000 Accounting Services31,278.00$ 30,000.00$ (1,278.00)$ 31,278.00$ 15,639.00$ 202-022-809.000 Dues & Subscriptions5,407.00$ 3,000.00$ (2,407.00)$ 5,500.00$ 2,750.00$ 202-022-936.000 Equipment Purchase-$ -$ -$ 2,000.00$ 1,000.00$ 202-022-841.000 Travel/Conference3,431.00$ 4,000.00$ 569.00$ 4,000.00$ 2,000.00$ 202-022981.000 BankingFees53.00$ 100.00$ 47.00$ 50.00$ 25.00$ ==================================================================================================== Total Expenditures75,462.00$ 81,030.00$ 5,568.00$ 85,519.00$ 42,759.50$ ====================================================================================================Page 12 of 15Page 27 of 563
COMMUNITY PURCHASED SERVICES Evanston Township Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012===============================================================================================================================================202-023-917.500Collaborative Supportive Housing Program3,512.00$ 3,512.00$ -$ -$ -$ 202-023-903.000 Childcare Network of Evanston50,000.00$ 50,000.00$ -$ 5,000.00$ 2,500.00$ 202-023-917.501 Family Focus19,800.00$ 19,800.00$ -$ 5,000.00$ 2,500.00$ 202-023-917.502 Legal Assistance Foundation31,504.00$ 31,504.00$ -$ 5,000.00$ 2,500.00$ 202-023-917.503 YOU25,000.00$ 25,000.00$ -$ 5,000.00$ 2,500.00$ 202-023-905.000James B. Moran Center/ CommunityDefender28,512.00$ 28,512.00$ -$ 5,000.00$ 2,500.00$ 202-023-906.000 Housing Options22,000.00$ 22,000.00$ -$ 5,000.00$ 2,500.00$ 202-023-917.504 Shore Community Services8,865.00$ 11,820.00$ 2,955.00$ 5,000.00$ 2,500.00$ 202-023-908.000 Evanston Northshore YWCA6,600.00$ 6,600.00$ -$ -$ -$ 202-023-909.000 Child Care Center of Evanston16,016.00$ 16,016.00$ -$ 5,000.00$ 2,500.00$ 202-023-910.000 Connections For The Homeless24,200.00$ 24,200.00$ -$ 5,000.00$ 2,500.00$ 202-023-911.000 Infant Welfare Soceity25,000.00$ 25,000.00$ -$ 5,000.00$ 2,500.00$ 202-023-912.000 North Shore Senior Services35,200.00$ 35,200.00$ -$ 5,000.00$ 2,500.00$ 202-023-913.000 Metropolitan Family Services25,000.00$ 25,000.00$ -$ 5,000.00$ 2,500.00$ ==================================================================================================== Total Expenditures321,209.00$ 324,164.00$ 2,955.00$ 60,000.00$ 30,000.00$ ====================================================================================================Page 13 of 15Page 28 of 563
COMMUNITY ACTION Evanston Township Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012===============================================================================================================================================202-024-901.000 Community Action Programs6,445.00$ 24,900.00$ 18,455.00$ 12,000.00$ 6,000.00$ 202-024-902.000 Veteran Services558.00$ 650.00$ 92.00$ 650.00$ 325.00$ 202-024-916.000 Summer Youth Program20,000.00$ 20,000.00$ -$ 30,000.00$ 15,000.00$ ==================================================================================================== Total Expenditures27,003.00$ 45,550.00$ 18,547.00$ 42,650.00$ 21,325.00$ ====================================================================================================Page 14 of 15Page 29 of 563
LEGAL Evanston Township Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20124/1/2010Proposed3/31/2011BudgetProposed10/1/2011DescriptionEstimated Actual 2010-2011Variance2011-20123/31/2012================================================================================================================================202-025-804.000 Legal Services15,100.00$ 50,000.00$ 34,900.00$ 5,000.00$ 2,500.00$ ==================================================================================================== Total Expenditures15,100.00$ 50,000.00$ 34,900.00$ 5,000.00$ 2,500.00$ ====================================================================================================Page 15 of 15Page 30 of 563
1
To: Members of the Evanston Township Board
From: W. Grant Farrar, Township Board Attorney
Subject: Township Organization and General Assistance
Date: September 12, 2011
Purpose
We analyze issues regarding the Township Fund, the General Assistance Fund and
General Assistance Program, township staffing and services, the township budget, and
township dissolution. This opinion is an informed overview of the legal context of these
issues. Given the very complex interplay of numerous statutes, much more evaluation
and research into these areas is necessary. We note that consideration of the legal
context aside, cooperative efforts between the City and Township may address these
issues in an alternative manner, and cooperative efforts which may have been
undertaken in the past could further inform this analysis. Lastly, the possibility exists
that legislation could be introduced and adopted in Springfield to create an alternate
form of township government in Evanston.
Executive Summary
x The Illinois Constitution and relevant statutes allow for the dissolution of
townships pursuant to a successful public referendum passed in a general
election. However, the Constitution and relevant portions of the Township Code
conflict regarding the necessary procedures for placing a referendum on the
ballot and whether a referendum may dissolve a single coterminous township.
Based upon the applicable precedent that is discussed herein, we believe
Evanston Township may be dissolved upon passage of a referendum question
regarding same. Further research is necessary to confirm this initial assessment.
x General Assistance is provided by Evanston Township pursuant to the General
Assistance Code. The Township Board has auditing, accounting and taxing
powers in relation to General Assistance. While the Township Supervisor, as ex
officio supervisor of General Assistance, has administrative power over General
Assistance, the Township Supervisor must maintain records detailing the use of
public funds and must submit reports regarding the use of public funds to the
Township Board annually and at the request of the Township Board. Further
evaluation is required regarding consolidation, assumption or transfer of General
Assistance functions.
Memorandum
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2
x If the Township were dissolved, the Township Board would likely have the power
to enter into an agreement with the City to administer a General Assistance
Program. However, more evaluation of this course of action is needed.
x While the Township Board has oversight over Township finances through its
auditing, accounting and taxing powers, the Supervisor and the Assessor are
tasked with handling staffing matters in the General Assistance Office and in the
Assessor’s Office, respectively.
Background & Analysis
I. The Township Board & Status of Legal Representation In the Township
The Evanston City Council, sitting as the Township Board of Trustees for the
coterminous township of the Town of Evanston, approves the Township’s annual
budget. 60 ILCS 1/15-50. It is the legislative arm of the Township. The Township
Supervisor and Township Assessor are elected officers of the Township.
The powers of the Township Board are exercised by the City Council, and the Mayor, as
presiding officer of the City Council, is also a member of the Town Board and presides
over Township Board meetings.See, IL Atty.Gen.Op. 97-025 (1997). The Township
Supervisor has no authority to participate in proceedings of a City Council sitting as a
township board.Id.
This department issued two opinions regarding the dual representation as Corporation
Counsel and Township Attorney on May 26 and June 29, 2011. In light of the vigorous
debate regarding the proposed Township Budget during the Township meeting on June
27th, and the Board’s direction to me to opine regarding the dissolution of the Township,
there was a concurrent conflict of interest implicating the Law Department’s role as
“Township Attorney”. The Law Department represents the Township in an
organizational capacity, and not any one individual officer or constituent of the
organization. Accordingly, this department withdrew from representing the Township as
the “Township Attorney”. We continue to advise the legislative arm of the Township, the
Township Board, as to legal matters.
II. Township Budget
The Township’s fiscal year began April 1, 2011 and ends March 31, 2012. The first half
of the fiscal year elapses on September 30, 2011. The Township Board has previously
met, considered, and already approved certain of the Township bills incurred during the
first half of the fiscal year.
The Board deliberated regarding the proposed budget on June 27, 2011, and in the
Township Board’s dialog with the Township Board Attorney, discussion was had
regarding approving the Township budget for 90 days, incepting July 1, 2011 and
continuing through September 30, 2011. Pursuant to 60 ILCS 1/80-60, the Township
Board may adopt all or part of the tentative budget and appropriation ordinance, as the
Township Board deems necessary, and pursuant to 60 ILCS 1/85-13, the Township
Page 32 of 563
3
Board may expend funds to provide certain services to the residents of Evanston
Township.
Pursuant to its statutory authority at the June 27th meeting, the Township Board
approved the budget for the Township for the first half of the Township’s fiscal year
through September 30, 2011 with total appropriations of $631,153.00. From the Town
Fund, the Town Board approved a total appropriation of $137,876.50. From the
General Assistance Fund, the Town Board approved a total of $492,276.50. This
appropriation equated to 50% of the Township’s proposed budget and was approved via
ordinance 1-T-11.
At the September 19th meeting, it is necessary to consider and approve the second half
of the fiscal year budget for the period of October 1, 2011 through March 31, 2012. This
office will prepare the cover ordinance for the budget, Ordinance 2T-O-11. However, it
is not involved with, and has no comment on, the budget line items prepared by
Supervisor Vance or Assessor Wilson.
III. Dissolving an Illinois Township
The City of Evanston and the Township share the same boundaries, making the City
coterminous with the Township. Cook County contains 30 townships. Of those 30
townships, five townships – Berwyn, Cicero, Evanston, Oak Park, and River Forest –
are coterminous with a city, village, or town. How a single coterminous township may
be dissolved is a question of law complicated by conflicting provisions in the Township
Code vis-à-vis the Illinois Constitution and Election Code.
The Illinois Constitution authorizes the dissolution of a township via referendum in the
following manner:
The General Assembly shall provide by law for the formation of townships
in any county when approved by county-wide referendum. Townships may
be consolidated or merged, and one or more townships may be dissolved
or divided, when approved by referendum in each township affected.
All townships in a county may be dissolved when approved by a
referendum in the total area in which township officers are elected.
[emphasis added]
Article VII, Section 5 of the Illinois Constitution of 1970.
It is clear that Article VII of the Illinois Constitution authorizes the dissolution of one or
more townships by referendum in each township affected. Thus, under Article VII,
Evanston Township could be dissolved by a dissolution referendum approved in the
township affected, i.e., Evanston Township. According to the Illinois Election Code 10
ILCS 5/ et seq., referenda authorized by Article VII of the Illinois Constitution with
respect to units of local government may be initiated by the public body or voters.
Page 33 of 563
4
Any such public question may be initiated by the governing body of the
unit of local government by resolution or by the filing with the clerk or
secretary of the governmental unit of a petition signed by a number of
qualified electors equal to or greater than 10% of the number of
registered voters in the governmental unit, requesting the submission
of the proposal for such action to the voters of the governmental unit at a
regular election. [emphasis added]
10 ILCS 5/28-7.
However, there is a clear conflict between the referendum authorized in Article VII of the
Constitution, and the language in the dissolution provisions of the Township Code.
Specifically, the Township Code only provides for the dissolution of township
organization county-wide. 60 ILCS 1/25-5. For the dissolution question to reach the
ballot, at least 10% of the registered voters of each township must petition the county
board to certify the continuation question for a referendum. Id. (Emphasis added). In
order for dissolution to prevail, a majority of the votes in at least three-fourths of the
townships, containing at least a majority of the population in the county, must cast their
vote against the continuance of township organization. 60 ILCS 1/25-10. We note that
a tenet of statutory construction holds that a specific statute such as the Township Code
speaking to townships, will control over a general statute such as the Election Code.
However the Illinois Constitution’s enabling language must be the first port of call in any
analysis. We opine that the Illinois Constitution is clear and overrides the inconsistent
language in the implementing statute, the Township Code. We found only one Illinois
circuit court decision which considered this issue, such opinion which accords with our
conclusion.
Prior to Public Act 89-365, effective August 18, 1995, the Township Code required only
that a majority of the votes cast on the question of township continuation be against
continuation in order for township organization to be dissolved within a county. In 1995,
citizen groups challenged the “three-fourths” addition to 60 ILCS 1/25-10 in DuPage
County. On June 3, 1996, a DuPage county judge issued an order and opinion
declaring 60 ILCS 1/25-10 unconstitutional. Send Township Officials Packing v. DuPage
County Election Commission, 95 MR 750 (18th Jud. Cir. 1996). Judge Byrne specifically
held that referendum approval is not required by a majority in each township to abolish
all township government in a county. It follows that a court would conclude that if
Evanston voters desired to abolish the township, the outcome is not dependent upon
what other voters in Cook County townships desired to do. Lastly, despite the 1996
opinion, 60 ILCS 1/25-10 remains unchanged. We also note P.A. 97-0611 signed by
Governor Quinn in August 2011. Public Act 97-0611 provides for voter referendums to
abolish township road districts in Cook County, with townships assuming the powers of
the road district. While this bill does not apply to Evanston as there is no township road
district, it is an indication of the fact that the General Assembly has considered and
approved of combining and dissolving certain township functions in Cook County.
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Given the legal contradictions between Article VII of the Illinois Constitution, which
allows for the dissolution of a single township, and the Township Code, which allows
only for dissolution of township organization county-wide, there are additional practical
considerations which touch upon dissolution. The peculiarity of township organization in
Cook County, as opposed to the 84 other Illinois counties with township organization,
likely makes attaining the “three-fourths” majority requirement of 60 ILCS 1/25-10
impossible, and provides additional grounds for distinguishing the statute. Delegates at
the 1970 Constitutional Convention recognized the distinctiveness of Cook County
townships, and even recognized that Chicago has townships, but that they are inactive.
And of course, a coterminous township such as Evanston is distinctive when
considering statutory issues.
In short, the Constitution and the implementing statutes regarding township dissolution
are complex and contradictory. Yet based upon the clear language of the Illinois
Constitution, we conclude at this preliminary juncture that a referendum may be placed
on the ballot in Evanston Township which asks the voters to approve or disapprove of
township discontinuation. Pending further direction by the Board, we caution that
further legal evaluation and analysis of this issue is required if a referendum is to be
pursued. The due process considerations attendant to the elected township officials
must also be considered.
IV. General Assistance Program
Statutory Background
General Assistance is administered pursuant to the Illinois Public Aid Code 305 ILCS
5/1 et seq. In counties under township organization, the Public Aid Code places
administration of General Assistance in townships. This opinion is limited to
consideration of the legal ramifications of the provision of General Assistance and does
not speak to administrative issues which are the subject of a separate analysis.
Article 6 of the Illinois Public Aid Code is the general Public Assistance statute directing
eligibility and detailing forms of aid. 305 ILCS 5/6 et seq. On its own terms, Article 6
does not state with specificity which governmental bodies must administer General
Assistance; rather, Article 6 pertains to “each unit of local government subject to this
Article,” without defining units of local government. [emphasis added] 305 ILCS 5/6-1.
Generally, “unit of local government” is a broad term that includes municipalities,
townships, special districts, and certain units, and Article 2 circularly defines “unit of
local government” as every county, city, incorporated town or township charged with the
duty of providing public aid under Article 6. 305 ILCS 5/2-14. Applying the general
definition of “unit of local government” to include a municipality in this context is
incompatible with the Public Aid Code’s broader legislative scheme. Specifically, Article
12, which directs the administration of the Public Aid Code, provides that local
governmental units shall provide funds for and administer the programs of Article 6
(Public Assistance), without defining those units. 305 ILCS 5/12-3. That same article,
however, further categorizes Public Assistance administration based on the existence of
township organization within a county. Id. In counties with township organization the
“various towns” provide funds for and administer Public Assistance programs. Id. In
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counties without townships, county government funds and administers Public
Assistance. Id. This specific categorization therefore defines townships and counties
as the local governmental units “subject to” Article 6. Moreover, under the Code,
township supervisors are ex officio Supervisors of Public Assistance. 305 ILCS 5/12-
21.2.
Roles of the Township Board and Supervisor
Under the Public Aid Code and the Township Code, the township board has accounting,
auditing, and taxing powers in relation to the General Assistance Fund. The board has
the authority to consent to expenditures of the supervisor beyond the tax monies raised
for the purpose of providing general assistance, to audit the supervisor’s accounts as
supervisor of general assistance, to raise money by taxation for the general assistance
fund, to transfer funds from the general fund to the general assistance fund (if not
earmarked for other purposes), and to contract with other governmental entities or non-
profit corporations.Johnson v. Town of the City of Evanston, 350 N.E.2d 70, 75 (1st
Dist. 1976).
Under the Public Aid Code, the supervisor of General Assistance may appoint
employees necessary to provide public aid and may prescribe the compensation and
duties of those employees. 305 ILCS 5/12-2. The supervisor may receive and payout
tax money allocated for General Assistance, must keep records, and must submit
annually and as required by the township board reports detailing the administration of
the General Assistance Program.Id. The supervisor must keep accurate records
pertaining to the payout of public funds, and that information must be made available to
the township board as auditors of those expenses.Wayne Township Board of Auditors
v. Vogel, 386 N.E.2d 91, 94 (2nd Dist. 1979).
Possible City Involvement in the General Assistance Program
In the instance of a dissolved township, it will be necessary for another general purpose
unit of local government to transfer over and then administer the necessary programs,
in this case, it could be the City. We opine that this could be possible in the case where
the township electors voted to dissolve the township. See, IL Atty.Gen.Op. 97-021. It is
necessary to further consider the possibility that the City could administer General
Assistance, and its possible funding powers, in the context of its home rule authority,
particularly where the Public Aid Code is ambiguous relative to this issue.
Another option to investigate is whether the coterminous City of Evanston could
administer General Assistance without dissolving the township. The township board
has the statutory authority to reach an agreement with another governmental entity to
provide General Assistance services to residents of the Township. 60 ILCS 1/85-13.
Specifically, the township board may either expend funds directly or may enter into a
cooperative agreement or contract with any other governmental entity, to provide social
services for the poor and aged. 60 ILCS 1/85-13(G). Individuals in the General
Counsel’s office and in Human Capital Development at the state Department of Human
Services are unaware of any township in Illinois engaging in an intergovernmental
agreement with a municipality for the administration of Public Assistance. Given the
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potential scope and related issues of an intergovernmental agreement, it will be
necessary to exhaustively research and vet these issues if this course of action is
recommended.
V. Alternate Form of Township Government
Cook County Commissioner Larry Suffredin recently spoke to the possibility that
legislative action in Springfield could create an alternate form of township government in
Evanston. This course of action may provide for a transition period for coterminous
township services and tie into the principles of intergovernmental cooperation discussed
in this opinion. The Township Code may be able to be amended to carve out a distinct
status for coterminous Evanston Township.
VI. Conclusion
We opine that dissolution of Evanston Township may be provided for by referendum,
consistent with the Illinois Constitution. Service levels in the context of the statutory
schemes require further investigation, however, we note that the Illinois Constitution
provides for, and favors, intergovernmental cooperation among various units of local
government.
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To: Wally Bobkiewicz, City Manager
From: Joellen C. Earl
Subject: Review of Township Budget
Date: September 13, 2011
As requested, I have reviewed all of the available documents related to the Township’s
budget, specifically the budget as submitted for the year ending 03-31-2012 and the
memorandum prepared for the Human Services Committee by Evonda Thomas,
Director of the Health Department, dated May 17, 2011.
I have consulted with the City’s Accounting and Human Resources staff and well as with
the Corporation Counsel. While the question of dissolution of the Township remains
open, a review of the administrative costs associated with the operation of the Township
reveals that there may be some opportunities for cost savings if cooperative efforts are
established between the City and Township of Evanston. I have attached a
spreadsheet that contains all of the administrative line items with associated costs and
possible opportunities that exist for consideration and cost savings.
On Wednesday, September 7, 2011 we met with the Township and provided my
preliminary analysis of the budgets and potential cost savings. As a result of the review,
we scheduled a follow-up meeting for Monday, September 12, which I attend at the
Township Supervisor’s Office. At that time, we reviewed additional budget detail and
discussed potential areas of savings by coordinating some efforts to provide
administrative support to the Township and Assessor’s Offices.
The opportunities that are presented on the attached spreadsheet assume that the
Township budget is absorbed into the City budget, the benefits of which are as follows:
1. The Township budget would be treated as a separate fund within the City of
Evanston, such as the Water, Sewer, Solid Waste and Parking. The
Township budget would be available for public inspection on the website,
similar to the City’s other budget documents.
2. Accounts payable functions would be combined, thus resulting in cost savings
and the generation of a comprehensive bills list that includes all Township
expenses.
Memorandum
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3. If legally possible, a Township fund would be included as part of the City’s
annual audit, thus significantly eliminating the expense on behalf of the
Township.
4. Payroll services would be offered through the City, thus eliminating the
expense on behalf of the Township.
5. IT services would be offered through the City, thus significantly reducing or
eliminating the expense on behalf of the Township.
The figures on the attached spreadsheet contain the best case scenario, which includes
savings of just over $85,000 should these changes be implemented. Also, any potential
savings related to the reduction of personnel at the Township have not been included.
Prior to implementing any of these opportunities, it is recommended that the following
occur:
1. The following IT items be implemented:
a. PC, Printer and phone support be provided by City staff rather than by
the current contractor – there is a 30-day cancellation provision with
the current provider.
b. Networking service be provided by utilizing the City’s wireless
connection from either Fire Station 4 or Robert Crown. There is a one
time cost of about $3,000 to set up the network.
i. Provide Internet access, file storage and backup, and email.
ii. Review and discontinue current contractual obligations with
network and email providers.
c. Further review phone service options – either through the City’s
Internet connection or Cisco VOIP solution.
2. Determine if the Audit can be completed legally in conjunction with the City.
3. Extend Office Depot pricing via the Finance Division to the Township and
Assessor’s Offices.
4. Allow the Township and Assessor to store files in a City facility to eliminate
the fee paid to Public Storage.
5. Review the Xerox copier lease to determine if the lease could be discontinued
and the service provided in conjunction with the City lease of copier
equipment.
6. Review the Pitney Bowes arrangement with the Township and Assessor to
determine if the service could be combined with the City.
7. Eliminate the yearly alarm fee charged by the City of Evanston to the
Township.
Finally, it would be advisable to change the fiscal year of the Township to coincide with
the City’s calendar year fiscal year so all of the financial documents can be developed,
administered and reviewed within the same timeframe.
Please let me know if you have any questions or need additional information.
Page 39 of 563
Township Budget
General Assistance Administrative Overhead
Proposed Annualized
Account Number Description 2011-2012 Cost Savings Comment
101-013-802.000 Contract Services* 30,000.00 10,000.00 See Below for Detail
101-013-803.000 Payroll Processing 2,500.00 2,500.00 Transfer to City
101-013-812.000 Data Processing 10,000.00 9,000.00 Transfer to City - 30-day cancellation provision
101-013-981.000 Banking Fees 1,100.00 1,100.00 Transfer to City
101-013-942.000 Storage Fee 2,200.00 2,200.00 Transfer to City
Assessor
202-021-802.000 Contract Service 4,000.00 3,450.00 Transfer to City - IT Support/Software
202-021-803.000 Payroll Processing 1,510.00 1,510.00 Transfer to City
Supervisor
202-022-802.000 Contractual Services 4,000.00 4,000.00 Transfer to City - Web Development
202-022-805.000 Auditing Services 22,250.00 22,250.00 Transfer to City
202-022-806.000 Accounting Services 31,278.00 31,278.00 Transfer to City
202-022-981.000 Banking Fees 50.00 50.00 Transfer to City
108,888.00$ 87,338.00$
Monthly Annual
Description Detail Cost Cost Comment
*Contract Services Xerox Copier 623.05 7,476.60 Five-year Lease
Ptiney Bowes 201.00 2,412.00 Lease expires 11/30/11
NJS-VisualNet GA 2,800.00 Maintenance and Technical Support of Software
Alarm Detection 2,012.16
Groot 55.31 663.72
Hinckley Springs 45.16 541.92
Tyler Technologies 875.60 Software Maintenance Fee
COE Alarm Fee 30.00
Janitorial Services 530.00 6,360.00
Telephone Maintenance 1,000.00
Unanticipated 5,828.00
30,000.00$
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For City Council meeting of September 26, 2011 Item SP1
Special Order of Business: 2012 Budget and Capital Project Update
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager and Interim Director of
Administrative Services
Subject: City Council FY2012 Budget and Capital Project Update
Date: September 21, 2011
Recommended Action
Staff recommends that City Council accept and place on file the FY2012 Budget and
Capital Project Update.
Summary
The Proposed 2012 Budget will be submitted to the City Council October 7, 2012. Staff
continues to provide updates on the status of our current budget compared to actual
performance as well as highlight our process for 2012. This 2012 update will include a
recap of our current 2012 deficit projection and a summary of anticipated Capital
Projects for the coming year.
At the September 26, 2011 Council meeting staff will also present the results of the
Citizen Engagement meetings as well as the summary results from the Engage
Evanston Budget Survey.
Memorandum
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, September 12, 2011
Roll Call: Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Burrus Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the meeting of the Regular Meeting of the City Council at 8:45 pm
after the Roll Call had been completed.
Mayor Public Announcements and Proclamations
The Mayor announced that September is the National Preparedness Month. She also
congratulated Fire Chief Klaiber for an excellent job on presenting the 911 Remembrance
Service.
City Manager Public Announcements
Recognition of Joellen Earl’s Retirement, the City Manager and Mayor Tisdahl presented
Mrs. Earl with a plaque of appreciation of her great service to the City of Evanston. She
then thanked the City Manager and said how much she enjoyed working with the Council
and the staff. Mr. Bobkiewicz then introduced Donna Dziedzic the Interim Library Director
and she stated she was impressed with the staff and was looking forward to working here
in Evanston. Mr. Bobkiewicz then mentioned the North Shore Century Bike Race which
will be held this Sunday the 18th, about 1600 participants. He then mentioned the budget
process which starts Saturday, September 17th at the Crown Center at 9:00 am as well
as the schedule of remaining budget discussions. He next called Mr. McRae, Assistant
City Manager to come forward to speak on a program that was sponsored this summer
by the City. Mr. McRae stated the skating initiative was so well accepted that people
asked to continue it. The City is looking for partnerships to rent skates and if not possible
the City would purchase the skates. Alderman Rainey offered the Community
Development Block Grant Committee to pay for the skates. Mr. Bobkiewicz stated his
concern for becoming yet another business owner in skating rental.
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September 12, 2011
2
Communications: City Clerk had no communications.
Citizen Comment:
Lisa Flint, 2147 Dewey Ave. spoke of her concern of the dog day care center and its
affects on the residents around the center. She also stated the residents were not
considered before the center was to move in.
Junad Rizki, 2202 Sheridan spoke of his concerns of the $80,000.00 for payment to a
consultant. Council members should demand more work from the staff and exercise
better use of our tax dollars before hiring a consultant.
Jim Wolinski, 2242 Lincolnwood announced the Kiwani’s “Faces of Evanston
Reception” will be held this Thursday, the 15th at the Noyes Cultural Arts Center at 5:30-
7:30 pm. The peanut day will be Friday, 23rd of September. He also gave a short report of
the various organizations the Kiwanians support.
Kevin O’Connor, 1227 ½ had questions and concerns of the budget and the consultant’s
fee and how much of the taxpayers dollars are used. He also pointed out monies being
allocated for items A3.6 and A3.3.
Padma Rao, 2246 Sherman spoke concerning the Kendall project and 1st amendment
Issues. She asked why the Council voted to kill over two dozen trees and endanger the
lives of young children with a dangerous alley behind Kendall. She then accused the
Council, Mayor, and City Manager for misrepresenting the residence and unduly allowing
attacks own her personage.
B.K. Rao, 2246 Sherman spoke of her concern for the Kendall project and the killing of
the trees and the installation of an alley which will be endangering the children who play
in that area. She stated respect must be shown before it is expected of others.
Priscilla Giles, 1829 Ashland spoke concerning the Fleetwood/Jourdain turnaround and
how it has become a hardship for the handicap to get from the parking lot in the back
into the building to use the elevator which is in the front of the building. She stated the
building is not handicap assessable and she requested the replacement of the
turnaround for the seniors and handicap. She supports the keeping of the waste station.
Jeff Kretchmer, 1614 Main St. spoke of his injuries and his dog from the attack of a
loose Pit-bull dog and how the dog then attacked the Policeman who responded and
the dog was shot in his head, but the dog went back to his owners home. He requested
to have a greater responsibility for dog owners.
Items not approved on Consent Agenda:
(A3.6) Approval of Contract Award for Economic Development Consulting
Services to Kane McKenna and Associates, Inc. (RFP 12-39)
Staff and the Economic Development Committee recommends City Council
authorize the City Manager to execute a contract in response to RFP 12-39 for
consulting services pertaining to economic development activities to Kane
McKenna and Associates, Inc. with Special Consultant: Michio Murakishi (150
North Wacker Drive, Chicago, IL) for an amount not to exceed $80,000. Funding
will be provided by the Economic Development Fund-Other Consulting Services -
Account 5300.62185.
For Action
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September 12, 2011
3
(A4) Accept and Place on File the FY2010-11 Audited Annual Financial Report
Staff recommends that the City Council accept and place on file the City of
Evanston FY2010-11 Audited Annual Financial Report. The full report is available
at: http://www.cityofevanston.org/transparency/budget-financial-reports/.
For Action
(P3)Application for a Special Use for a Bed and Breakfast at 300 Church Street in
the R1 Single-Family Zoning District
The Zoning Board of Appeals recommends to the City Council to deny the
application for a special use permit to operate a Bed and Breakfast at 300 Church
Street. The Site Plan and Appearance Review Committee and Staff declined to
make a positive recommendation due to practical concerns about parking. A draft
ordinance will be provided at a future meeting if the Planning and Development
Committee and City Council disagree with the ZBA’s recommendation to deny.
For Action
(P4)Ordinance 67-O-11 Amending Various Portions of the Zoning Ordinance
Relating to the Creation of “Domestic Animal Daycare Center” and “Kennel” Uses
Plan Commission and staff recommend approval of the proposed Ordinance 67-O-11 to
establish “Domestic Animal Daycare Center” and “Kennel” uses within the City and as
allowable special uses in the following zoning districts: Business-B1, B2, B3, and B1a;
Commercial-C1, C1a, and C2; Mixed Use-MXE and MUE; and Industrial- I1, I2, and I3.
At present, the only zoning code definition dealing with the care of animals is Animal
Hospitals. The Animal Hospital definition does not fit proposals where the primary
purpose is the daily sheltering of animals.
For Action
(H4)Ordinance 49-O-11 Provisionally Adopting, Enacting and Re-Enacting New
and Amended Code Provisions to Titles 8, 9, 10
Staff submits for review and consideration adoption of Ordinance 49-O-11 provisionally
amending Titles 8, 9, 10 to the Evanston City Code. At the August 1, 2011, meeting of
the Human Services Committee, the Committee noted the length and complexity of the
Code sections amended in this installment of the Code modernization project and
recommended a careful and comprehensive review of the proposed changes by the full
Council before passage.
For Action
(O1) Approval of Amendments to Ward Manufacturing Company Agreement
Staff and the Economic Development Committee support a recommendation to
City Council to authorize the City Manager to amend the agreement for financial
assistance between the City of Evanston and Ward Manufacturing Company
(“Ward”). The amendment will revise the conditions for payment of assistance
based on the construction phasing adopted by Ward. The funding source for this
project was identified previously as the Southwest Tax Increment Financing (TIF)
District (Account: 5540.62665).
For Action
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September 12, 2011
4
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council Meeting of August 1, 2011
(M2) Approval of Minutes of the Regular City Council Meeting of August 8, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
((A1) City of Evanston Payroll through 08/14/11 $2,745,227.46
City of Evanston Payroll through 08/28/11 $2,590,693.33
(A2) City of Evanston Bills FY2011 through 09/13/11 $4,575,116.80
Credit Card Activity for Period Ending 07/ 31/11 $ 101,491.79
(A3.1)Approval of Contract for the Evanston Water Utility Asbestos Abatement
Phase 2 (Bid 12-55)
Staff recommends that City Council authorize the City Manager to execute a contract for
Asbestos Abatement Phase 2 at the Evanston Water Utility (Bid No. 12-55) with DEM
Services, Inc. (1765 Cortland Court, Suite A, Addison, IL) in the amount of $27,530.20.
Funding for this work will be from the Water Fund, Account 733095.65515. This capital
improvement account has a budget of $50,000 specifically allocated for the engineering
and abatement associated with this project.
For Action
(A3.2)Approval of Contract Award to Mechanical Concepts of Illinois, Inc. for
Service Center Air Unit Project
Staff recommends that the City Council authorize the City Manager to execute a
contract for the Service Center Fleet Services Make Up Air Unit Replacement Project to
Mechanical Concepts of Illinois, Inc. (333 S. O’Hare Drive, Romeoville, IL) in the total
amount of $102,350.00. Funding will be provided by FY 2011 Capital Improvement Plan
Account #416427 in the amount of $85,000 and from General Fund Account
2610.62446 in the amount of $17,350.
For Action
(A3.3)Approval of Contract Award to Office Concepts for a Three Year Office
Furniture Supplier Contract (RFP 12-31)
Staff recommends that the City Council authorize the City Manager to execute an office
furniture supplier contract with Office Concepts (965 W. Chicago Avenue, Chicago, IL)
in response to RFP 12-31. The contract will be valid for three years beginning January
1, 2012. Funding will be provided by individual departments as budgeted annually for
furniture replacements.
For Action
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September 12, 2011
5
(A3.4)Approval of Contract Award to Utility Dynamics Corporation for SNAP
Lighting Project (Bid 12-53)
Staff recommends that the City Council authorize the City Manager to execute a
contract in response to Bid 12-53 to award the Darrow Avenue (Simpson Street to North
Dead End) Safer Neighborhood Area Project (SNAP) Lighting Project Contract to the
lowest responsive and responsible bidder, Utility Dynamics Corporation (23 Commerce
Dr., Oswego, IL) in the amount of $52,839.75. Funding for this work will be from CDBG
Fund (5170.62780) in the amount $50,807 and Traffic Operations Fund (416028.65515)
in the amount of $2032.75.
For Action
(A3.5)Approval of Contract award for 2011 Block Curb, Sidewalk & ADA Curb
Ramp (Bid 12-54)
Staff recommends that the City Council authorize the City Manager to execute a
contract in response to Bid 12-54 to award the 2011 Block Curb, Sidewalk & ADA Curb
Ramp Program to the lowest responsive and responsible bidder, D’Land Construction
(600 S. County Line Road, Bensenville, IL) in the amount of $361,976.40. Funding for
this work will be from CDBG Fund (5170.62780 & 5170.63030) in the amount of
$220,000 and Special Assessment Reserve Fund (6365.65515) in the amount of
$141,976.40.
For Action
(A5)Resolution 50-R-11, Appointing a Director and Alternate Director to the Solid
Waste Agency of Northern Cook County Board of Directors
Staff recommends City Council consideration of Resolution 52-R-11, which appoints
Mayor Tisdahl to serve as Director of the Solid Waste Agency of Northern Cook County,
with City Manager Bobkiewicz as Alternate Director, with terms to expire April 30, 2013,
or until a successor is appointed.
For Action
(A6)Resolution 52-R-11, Authorizing the City Manager to Execute a License
Agreement with I-GO for the Installation of a Solar Canopy and Electric Vehicle
Charging Station at a City Parking Lot
Staff recommends City Council approve Resolution 53-R-11 authorizing the City
Manager to execute a license agreement with I-GO Car Sharing for the installation of
solar canopies and electric vehicle charging stations. I-GO is proposing to install and
maintain four plug-in electric vehicles (PEV) in the City of Evanston and two solar
canopies. Two vehicles would be placed at Parking Lot 3 and two others at Parking Lot
4. Each lot would have a solar canopy, covering four parking spaces. Two spaces would
be dedicated for the I-GO PEVs and two spaces would remain public parking. There will
be no cost to the City of Evanston for this project.
For Action
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September 12, 2011
6
(A7)Ordinance 69-O-11, Authorizing the Sale of Surplus Fleet Vehicles Owned by
the City of Evanston through Obenauf Auction Service Municipal Equipment
Auction
Staff recommends that the City Council authorize the City Manager to publicly offer for
sale through public auction various vehicles and equipment owned by the city based on
Ordinance 69-O-11. The vehicles and equipment are presently out of service or will be
in the next few weeks and were assigned to various divisions/departments within the
City of Evanston.
For Introduction
(A8)Ordinance 65-O-11Amending Subsection 3-5-6-(O) of the City Code to
Increase the number of Class O liquor licenses from 2 to 3 to permit issuance to
ALDI, Inc., 2211 Oakton Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 65-O-11.
ALDI, Inc. has paid the annual Class O liquor license application fee and provided proof
of Surety Bond and Liquor Liability Insurance. At the July 13 Liquor Control Review
Board meeting, the Commissioner and the Board Members voiced concern over
applicant’s plan for placement of the beer and wine for sale. Section 2 of Ordinance 65-
O-11 conditions ALDI’s license on compliance with recommendations from Evanston
Police Chief Eddington regarding placement.
For Introduction
(A9)Ordinance 72-O-11 Amending Subsection 3-5-6-(D) of the City Code to
decrease the number of Class D liquor licenses from 24 to 23 due to a change in
license class for Peter Mills Productions, Inc., d/b/a “Chef’s Station,” 915 Davis
Street
The Local Liquor Commissioner recommends adoption of Ordinance 72-O-11, which
decreases the Number of Class D Liquor Licenses due to a change in license class for
Chef’s Station.
For Introduction
(A10)Ordinance 73-O-11Amending Subsection 3-5-6-(C) of the City Code to
increase the number of Class C liquor licenses from 25 to 26 due to a change in
license class for Peter Mills Productions, Inc., d/b/a “Chef’s Station,” 915 Davis
Street.
The Local Liquor Commissioner recommends adoption of Ordinance 73-O-11. On
August 11, 2011, the Liquor Control Review Board met and voted to recommend an
increase in the number of Class C liquor licenses due to a change in license class for
Chef’s Station.
For Introduction
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September 12, 2011
7
(A11)Ordinance 74-O-11Amending Subsection 3-5-6-(K) of the City Code to
increase the number of Class K liquor licenses from 1 to 2 to permit issuance to
Sodexo America, LLC, 1501 Central Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 74-O-11,
which Increases the Number of Class K Liquor Licenses to permit issuance to Sodexo
America. Sodexo has paid the annual Class K liquor license application fee and
provided proof of Surety Bond and Liquor Liability Insurance.
For Introduction
(A12)Ordinance 76-O-11, Amending Section 10-11-16 of the City Code to Update
Designated Truck Routes
Staff recommends the consideration of proposed ordinance 76-O-11 by which the City
Council would amend Section 10-11-16 to update the designated truck routes within the
City. Funding for any necessary sign updates would be provided through the general
fund budget, 2635.65115 traffic control supplies.
For Introduction
(A13) Ordinance 37-O-11, Amending the City Code to Establish a City Wide 8,000
Pound Weight Limit on City Streets
Staff recommends the consideration of Ordinance 37-O-11 by which the City
Council would amend Section 10-1-3, 10-1-9-2, and delete 10-11-13, Schedule
XIII to establish a City-wide eight thousand (8,000) pound weight limit on City
streets unless otherwise designated. The City-wide 8,000 pound limit will not
apply to streets under the jurisdiction of the Illinois Department of Transportation
(IDOT), City designated truck routes or prohibited truck routes.
For Introduction
(A14)Ordinance 50-O-11, Provisionally Adopting, Enacting and Re-enacting Titles 3
and 7 of the Evanston City Code
Staff submits for review and consideration adoption of Ordinance 50-O-11 provisionally
amending the following Titles to the Evanston City Code: Title 3, Business Regulations;
and Title 7, Public Ways.
Please note: Due to length, proposed Ordinance 50-O-11 with blackline revisions to
Titles 3 and 7 will be included on the City Council Agenda & Minutes Webpage with the
Council agenda packet as a separate document.
For Introduction
(A15)Ordinance 64-O-11, Amending City Code Subsection 3-5-6-(V), Class V
Liquor Licenses, to Permit Sale of Alcohol Other than Beer and Wine
Local Liquor Commissioner recommends City Council adoption of Ordinance 64-O-11.
On July 13, 2011, the Liquor Control Review Board convened a hearing to consider
amending the Class V liquor license to permit licensees to sell liquors other than beer
and wine. Consideration arose from a request by the only Class V licensee, D&D Finer
Foods.
For Action
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8
PLANNING & DEVELOPMENT COMMITTEE
(P1)Ordinance 75-O11: Granting a Special Use for a Type 2 Restaurant at 1701
Sherman Avenue in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of ordinance 75-
O-11, granting a special use permit for the operation of a type 2 restaurant at 1701
Sherman Avenue. Warren Johnson Architects Inc., on behalf of Pret A Manger contract
lessee, applied for a special use permit to operate a type 2 restaurant, “Pret a Manger.”
For Introduction
(P2)Ordinance 77-O-11: Proposed Amendment to the Existing Approved Planned
Development at 1100 Clark Street/1719 Ridge Avenue
Staff and the Site Plan & Appearance Review Committee recommend approval of the
proposed amendment, Ordinance 77-O-11, to the existing approved planned
development for 1100 Clark Street/1900 Ridge. Focus Development has proposed
constructing a 174 unit rental development on the vacant lot that is part of the approved
planned development commonly known as the Sienna Development. Introduction and
Action is requested for September 12, 2011 City Council meeting.
For Introduction and Action
HUMAN SERVICES COMMITTEE
(H1)Approval of August 2011 Township of Evanston Payroll and Bills
Township of Evanston Supervisor recommends that City Council approve the Township
of Evanston bills, payroll, and medical payments for the month of August 2011 in the
amount of $106,485.15.
For Action
(H2)Approval of Contract with Miriam Pollack & Associates for Interim Library
Director Services / Donna Dziedzic
It is recommended that the City Council authorize the City Manager to execute an
agreement with Miriam Pollack & Associates for Interim Library Director Services with
Donna Dziedzic for the period of September 6, 2011 through February 29, 2012 for an
amount not to exceed $67,500 for the initial term of contract. The contract would allow
for a three month extension of services. This contract will be funded by existing
budgeted salary and benefits for Library Director.
For Action
(H3)Ordinance 52-O-11, Amending Certain Provisions of Title 9, Chapter 4 of the
Evanston City Code, “Dogs, Cats, Animals and Fowl”
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September 12, 2011
9
The Human Services Committee recommends adoption of Ordinance 52-O-11, as
submitted by Alderman Burrus and amended by the Committee. Ordinance 52-O-11
amends the regulations within the City Code for dangerous dogs as provided in Section
9-4-17.
For Introduction
APPOINTMENTS
(APP1)For Appointment to:
Library Board Michael M. Tannen
Mayor’s Youth Task Force Sharon Weeks
(APP2)For Reappointment to:
Ladd Arboretum Committee James LaRochelle
Alderman Rainey motioned for approval of the Consent Agenda with a second. The Roll
Call was performed with a 9-0 result for approval and the Consent Agenda was
approved.
Items for discussion:
(A3.6) Approval of Contract Award for Economic Development Consulting
Services to Kane McKenna and Associates, Inc. (RFP 12-39)
Staff and the Economic Development Committee recommends City Council
authorize the City Manager to execute a contract in response to RFP 12-39 for
consulting services pertaining to economic development activities to Kane
McKenna and Associates, Inc. with Special Consultant: Michio Murakishi (150
North Wacker Drive, Chicago, IL) for an amount not to exceed $80,000. Funding
will be provided by the Economic Development Fund-Other Consulting Services -
Account 5300.62185.
For Action
Alderman Holmes motioned for approval and seconded by Alderman Rainey. A Roll Call
was taken with the results of 9-0 and the motion was approved.
(A4) Accept and Place on File the FY2010-11 Audited Annual Financial Report
Staff recommends that the City Council accept and place on file the City of
Evanston FY2010-11 Audited Annual Financial Report. The full report is available
at: http://www.cityofevanston.org/transparency/budget-financial-reports/.
For Action
Alderman Holmes stated this item was discussed in committee and had been decided to
keep in committee.
(P2)Ordinance 77-O-11: Proposed Amendment to the Existing Approved Planned
Development at 1100 Clark Street/1719 Ridge Avenue
Staff and the Site Plan & Appearance Review Committee recommend approval of the
proposed amendment, Ordinance 77-O-11, to the existing approved planned
development for 1100 Clark Street/1900 Ridge. Focus Development has proposed
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September 12, 2011
10
constructing a 175 unit rental development on the vacant lot that is part of the approved
planned development commonly known as the Sienna Development. Introduction and
Action is requested for September 12, 2011 City Council meeting.
For Introduction and Action
Alderman Wilson motioned for suspension of the rules with a second by Alderman
Holmes. Roll Call vote was 9-0 and the rules were suspended. Alderman Wilson then
motioned for approval and Alderman Wynne. Roll Call vote was 9-0 the motion passed.
(P3)Application for a Special Use for a Bed and Breakfast at 300 Church Street in
the R1 Single-Family Zoning District
The Zoning Board of Appeals recommends to the City Council to deny the
application for a special use permit to operate a Bed and Breakfast at 300 Church
Street. The Site Plan and Appearance Review Committee and Staff declined to
make a positive recommendation due to practical concerns about parking. A draft
ordinance will be provided at a future meeting if the Planning and Development
Committee and City Council disagree with the ZBA’s recommendation to deny.
For Action
Alderman Wilson stated in committee there was a 3-2 vote to not accept ZBA’s
Recommendation. Alderman Rainey motioned to approve the special use and to refer
back to Committee. Attorney Farrar stated Council had to approve or reject the
recommendation first. Alderman Wilson motioned to reject the ZBA’s recommendation
and Alderman Rainey seconded it. Attorney Farrar stated there will be in P&D to
consider the Ordinance. Roll Call was taken with a 7-2 vote for rejection so the ZBA’s
recommendation was rejected (Aldermen Wynne and Fiske voted nay). Alderman
Wilson then motioned to refer back to Planning & Development Committee for further
consideration of the proposed Ordinance and seconded by Alderman Holmes.
Alderman Rainey asked for the Planning and Zoning Department City Manager stated
staff would come back with an appropriate ordinance with direction from Council.
Alderman Fiske wanted to suggest some recommendation. Alderman Wilson withdrew
his original motion and restated as: He motioned to refer back to the Planning &
Development Committee to create an Ordinance approving the special use with
conditions that are consistent with the staff recommendations and it was seconded by
Alderman Wynne. Roll Call resulted with a 7-2 vote (Aldermen Fiske and Wynne voted
nay), and the motion passed.
(P4)Ordinance 67-O-11 Amending Various Portions of the Zoning Ordinance
Relating to the Creation of “Domestic Animal Daycare Center” and “Kennel” Uses
Plan Commission and staff recommend approval of the proposed Ordinance 67-O-11 to
establish “Domestic Animal Daycare Center” and “Kennel” uses within the City and as
allowable special uses in the following zoning districts: Business-B1, B2, B3, and B1a;
Commercial-C1, C1a, and C2; Mixed Use-MXE and MUE; and Industrial- I1, I2, and I3.
At present, the only zoning code definition dealing with the care of animals is Animal
Hospitals. The Animal Hospital definition does not fit proposals where the primary
purpose is the daily sheltering of animals.
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September 12, 2011
11
For Action
Alderman Wilson motioned for approval with a second by Alderman Grover. Alderman
Fiske stated some of the business districts do not have access to mailing and should
make sure the facility owners are responsible. Alderman Wynne stated she wanted to
remove C1a from the Ordinance. Roll Call was taken with a 9-0 vote and the motion
passed to remove C1a. Concern for proper space for each dog and the grandfather
clause. Roll Call vote netted 9-0 for approval with the deletion of C1a and the motion
passed.
(H4) Ordinance 52-O-11, Amending Certain Provisions of Title 9, Chapter 4 of
the Evanston City Code, “Dogs, Cats, Animals and Fowl”
The Human Services Committee recommends adoption of Ordinance 52-O-11,
as submitted by Alderman Burrus and amended by the Committee. Ordinance
52-O-11 amends the regulations within the City Code for dangerous dogs as
provided in Section 9-4-17. This ordinance was approved at the August 1, 2011
Human Services Committee.
For Introduction
Alderman Fiske motioned for adoption and Alderman Tendam seconded the motion.
Alderman Fiske wanted to suggest to amendments 1) proper appeal process, 2) and
section 9-4-17B. Alderman Grover wanted to make sure the owner of a dangerous dog
would be penalized. Alderman Rainey stated after much discussion that this item was
for introduction and discussion. Alderman Fiske declined her original motion and then
motioned to have the Ordinance introduced and it was seconded. A voice vote was
taken that was unanimous for introduction.
(O1) Approval of Amendments to Ward Manufacturing Company Agreement
Staff and the Economic Development Committee support a recommendation to
City Council to authorize the City Manager to amend the agreement for financial
assistance between the City of Evanston and Ward Manufacturing Company
(“Ward”). The amendment will revise the conditions for payment of assistance
based on the construction phasing adopted by Ward. The funding source for this
project was identified previously as the Southwest Tax Increment Financing (TIF)
District (Account: 5540.62665).
For Action
Alderman Burrus motioned for approval with a second from Alderman Holmes.
Alderman Rainey stated they had agreed to allocate $700,000.00 and she suggested
the whole amount be given at this time through her amendment and she received a
second for her motion. City Manager stated because there was a change in the original
proposal it was divided into two portions and the second half would be provided at the
completion of the project. A Roll Call was taken after explanations were offered to the
satisfaction of the Council members, and the vote was 9-0 to award the total amount of
$700,000.00 and the motion passed.
Call of the Wards
Ward 7, Alderman Grover thanked the Fire Chief Klaiber for the excellent 911 event on
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12
yesterday as well as other personnel in Fire and Police Department.
Ward 8 Alderman Rainey stated she echoes everything Alderman Grover said, and she
also announced a meeting of the yellow line at the St. Francis Hospital on Thursday at 7
o’clock. She urged all to mark their calendars for the “Bike the Ridge” 9-1 pm October 2,
2011.
Ward 9 Alderman Burrus announced on Saturday, October 1, 2011 at St. Nick’s social
hall a night out for Ridgeville, and she stated that Ridgeville is in 5 wards (2,3,4,8,9).
Ward 1 Alderman Fiske thanked the City Manager and staff for a great job at her ward
meeting last Wednesday. She also made a reference to Human Relations Committee to
make amendments to the animal Ordinance. She stated she has found a way of saving
the elms and oaks on the Kendall project. The developer stated he will relocate the trees
Ward 2 Alderman Braithwaithe stated the trees could be relocated and transplanted in
Grandmother’s Park. He as well thanked the organizers for the 911 and peaceable cities
walk and talk events. He will be holding a ward meeting on Thursday, September 15th
from 7-9 pm, where he will be taking a close look at the budget in two parts.
Ward 3 Alderman Wynne made a reference to Plan Commission to examine the City’s
definitions of Bed & Breakfast to tighten up our Ordinance and make it comply with what
we believed to states and ownership requirements.
Ward 4 Alderman Wilson had no report.
Ward 5 Alderman Holmes announced the regular 5th ward meeting with an update on the
West Evanston plan from Mr. Steve Griffin, an also on Saturday, September 17th at the
West End Market there will be live entertainment from noon until 3 pm. She expressed
her joy of the walk & talk on Sunday. She also thanked the staff at the Burger King for
securing her wallet that she left behind while on their premises.
Ward 6 Alderman Tendam stated there will be a meeting of the 6th ward next Tuesday
7 0’clock at Three Crown’s Senior Campus, and the topic will be concerning the pocket of
outages in the area.
Alderman Grover motioned to adjourn and Alderman Rainey seconded the motion. A Roll
Call vote resulted in a 9-0 in favor to adjourn. The Open Session ended at 11:35 pm.
Submitted by,
Rodney Greene, City Clerk
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CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE, EVANSTON 60201
COUNCIL CHAMBERS
Monday, September 19, 2011
7:00 p.m.
Roll Call: Alderman Rainey Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite Alderman Grover
Alderman Wynne
Alderman Wilson
Absent: Alderman Burrus
Presiding: Mayor Elizabeth Tisdahl
The Mayor opened the Regular meeting of the City Council at 7:11 pm, after the Roll Call
was completed.
Mayor Public Announcements
Mayor Tisdahl read a proclamation honoring the Piven Theatre’s 40th Anniversary
Workshop and proclaimed September 19th as their day. She presented the proclamation
to Ms. Evelyn Farabaugh one of the Board of Directors for the Piven Theatre. The Mayor
also commented on the excellent assistance from the Northwestern students who came
out in the rain on Saturday and worked in various areas around the City.
City Manager Presentations and Announcements
Shanee Watson, Volunteer Coordinator came forward to speak on the volunteer program.
She stated there were 170 freshman students from Northwestern University who helped
in composting, power washed neighbors homes, picked up litter, and many other tasks.
She thanked them for all of their help as well as some of the City staff.
Mr. Fleckman, co-chair Citizen’s Greener Evanston came forward to present their kickoff
project “10,000 Neighbors Campaign”. This is a project that will be reaching out to10,000
neighbors in becoming a more sustainable community, and asking them to list items they
are willing to share or lend to others to accomplish tasks around their homes, office or
neighborhood. These items will be for example: power drills, lawn mowers, ladders, etc..
It will get people involved and a chance to get to know each other better. He announced
that tonight was the kickoff date for the project.
Catherine Hurley, Sustainability Coordinator stated the Car Free Day is scheduled for
September 22, 2011. On Thursday the 22nd people are asked to not drive their cars,
instead walk, roller-blade, or bike to wherever they need to go. There will be a pit stop at Page 68 of 563
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2
909 Davis from 6 am until 2 pm for all who do not drive, and there will be refreshments,
giveaways and bike tips.
Green Living Festival – September 24, 2011 from 9 am to 3 pm at the Evanston Ecology
Center, was announced by City Manager Bobkiewicz.
National Public Lands Day – September 24, 2011 was announced by Ms. Shanee
Watson and she stated the event will last only two hours starting at 9 am. The volunteers
will be picking up trash and debris from the parks and recreation areas
Citizen Comment
Junad Rizki, 2284 Sheridan Road spoke of his concerns of the budget and mentioned
The Yard waste stickers that proved to be a mistake, and asked that the City Manager
Explain the total budget picture and not the operating budget. He then invited the City
Manager to come to his home on the 24th and pull weeds with him at his home, and they
could also talk about City budget.
Mike Vasilko, 2728 Reese Ave. stated there was not enough information in the SP1 item
concerning goal setting.
The following persons spoke on item SP3
Elizabeth Mertic, 708 Dodge Ave. stated she is a gardener and has been for 8 years at
James Park and shares the space with other neighbors. She is against the salt dome
being place next to the garden.
Gregg Clarke, 1720 Cleveland St. stated he is the father of two children who participate
in sports and other activities. He stated he is in favor of having an indoor sports center.
He stated he has a petition with over 1250 online signatures that urges the Council to
approve the SP3 proposal.
Ryan Garton, 914 Asbury is the regional commissioner of ASYO Soccer in Evanston.
They have two sessions, spring and fall. He urged the Council to make big plans not
small ones for the children who need the support of the Council.
Randall Mayne, 321 Lake St. stated his previous positions and that he is in favor of the
proposal for a sport center.
Bill Blanchard, 2677 Prarie Ave. stated he and the board strongly urge the Council to
approve the proposal for the sports center.
Marjorie Fujara, 343 Dewey Ave. stated she signed the petition to convert the recycling
facility into a sports center for children. She stated she is a Pediatrician at Stroger
Hospital. She also announced that the City of Evanston ranks 24 out of 50 in adult
obesity, and ranks 4th in childhood obesity. This trend can be altered by offering a safe
place for them to play and teaching them to choose good eating habits. She strongly
urges the Council to support item SP3.
Lois Headman, 1100 Dobson stated she was in support with the conversion into a sports
center. She stated the best value for the property in question would be to transform it into
a sports center that will be more beneficial to all concerned.
Speaking on Kendall project
Padma Rao, 2246 Sherman Ave. stated in the last call of the wards, Alderman Fiske said
she had meetings with the contractor and this was just another closed door meeting
excluding the public. She asked if there was a study on how to save all the trees and if
not why not. She stated the Council continues to disenfranchise the taxpayers by
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September 19, 2011
3
excluding the public in these matters of concern, and that it should stop.
BK Rao, 2246 Sherman Ave. stated her statements were approved by her Lawyer. She
stated at the last meeting she heard from an Alderman that some of the trees
would be saved. She then asked if the Alderman was really trying to save the trees or
was it to try and save themselves from the mess they created. She said the Kendall
project is a mystery and bad news a nightmare, and it benefits no one in the
neighborhood.
Recess: Alderman Wilson motioned to recess to go into a Special meeting of the
Township to discuss the Township and its Budget which was seconded by Alderman
Rainey. A voice vote was taken and it was unanimous. Meeting closed at 7:59 pm.
SPECIAL TOWNSHIP MEETING
(T1)Township of Evanston Organization Structure and Financial Issues Options
Staff recommends Board of Trustees receive report on Township organizational
structure and financial issues and provide direction to staff.
Suspension of Rules is requested for Introduction and Action on Ordinance 2T-O-11,
Proposed Budget and Appropriation Ordinance for Town Purposes for Second Half of
Fiscal Year 2011/12 Ending March 31, 2012.
For Introduction and Action
The Township Clerk Rodney Greene called the Special Township Meeting to order at
8:00 pm. The advertisement for the meeting was read which included the reason for said
meeting. The Clerk then asked for nominations from the floor for a Moderator for the
meeting. Trustee Rainey nominated Trustee Tisdahl with a second from Trustee Holmes.
Clerk Greene asked if there were any other nominations and a nomination for Clerk
Greene came from the floor. Clerk Greene turned down the nomination stating he could
not perform the duties of Clerk and Moderator at the same time. A voice vote was taken
on the nomination of Trustee Tisdahl as Moderator which resulted in a unanimous yes.
Trustee Tisdahl was sworn in as the Moderator and she continued with the agenda at
hand. She asked for the approval of the minutes from the April 12, 2011 meeting, there
was a motion and a second. Alderman Grover requested that the reports from both the
Township Supervisor and the Assessor be attached to the minutes, because they were
not in the packet. A voice vote was taken and the minutes were passed unanimously.
Moderator Tisdahl asked for a motion to approve Ordinance 2T-O-11 and the budget. It
was moved by Trustee Tendam and seconded by Trustee Holmes. Trustee Grover
recommended to the Trustees to pursue the $87,000.00 cost savings that Ms. Earl had
suggested in her report concerning the Township. Moderator Tisdahl stated the amount
was the maximum amount Ms. Earl suggested and that it is unwise to make it mandatory
that they achieve the maximum possible. Alderman Grover wanted the Township Officials
to come and point out which of the cost effectiveness issues are realistic to the last six
months of this budget year.
Township Supervisor Pat Vance stated the Township budget started April 1. The cost
allocations that Ms. Earl listed were based on a budget that began April 1 stated are in
the April 1, and some of those costs have already been incurred. Ms. Vance also stated
she could probably cut out the storage costs, but the accounting fees would have to
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September 19, 2011
4
occur after April when the contract expires. Alderman Fiske stated it is a better idea to
incorporate these cost savings in next year’s budget, and will have further discussion on
October 3rd in the Human Services Committee. Ms. Vance stated the Township does not
have a deficit or any unfunded pension obligations. Alderman Wilson stated we are all
looking at cost savings and not to have duplicating costs. Alderman Rainey believes that
the lease was entered into illegally, and the value of that lease is $144,000.00 and she
believes the City can get an adjustment in the lease in a way of terminating. A vote was
taken to approve the original statement of accepting the motion as it stands. There was a
6-2 vote to approve and the budget passed. (Trustee Rainey and Grover voted nay). A
vote was then taken to suspend the rules and it failed due to lack of a unanimous yes.
The item is only introduced. There will be a Special Township Meeting on the 26th of
September as a result of a motion and second from the Trustees and their unanimous
voice vote. Alderman Rainey noted the memorandum from the Legal Department was an
excellent document that enlightened the Board more than they ever have been in the
past concerning Township government.
City Manager stated from the last Township meeting the Trustees asked the staff to look
at the following issues: 1) Budgets and he mentioned the document from Mrs. Earl in the
packet, 2) Corporation Counsel to prepare a document on organizational structure
issues, and Mr. Farrar is here to answer any questions, and finally 3) a request from the
Human Services Committee to have all leases of the Township Offices. The City
Manager then stated he and the staff want to move cautiously forward with the directions
that the Board and Council give them in making changes in the Township’s structure.
Concerns from the Trustees:
• The cost of the referendum
• To get an assessment of who would object to this idea of eliminating the Township
• The mechanisms for governmental consolidation
• The General Assistance Program and how it is administrated
• How a referendum works
• Do we need to seek advisory for a binding referendum in Evanston
• Have a smaller group to discuss the findings from staff
• Why haven’t previous Councils pursued the elimination of the Township
• Have Commissioner Suffredin to expand on Legislative actions in Springfield for
creating alternative government
• Make sure the Township Officials are at the table during these discussions
• Have all the resources and options been exhausted including getting a bill passed
in Springfield
City Manager then stated it is up to the Board and Council to make the decision on what
they want to do in the way of alternative solutions and directions.
• To move the Township Offices to the Civic Center to cut down on cost
• Deadlines for the referendum to be placed on the ballot
Mr. Farrar, Corporate Counselor stated a referendum could be advisory and binding
referendum which can be done through the governing body or through the voter led
petition. March 20, 2012 is the next Illinois election and the referendum deadlines are
January 3, 2012 for a resolution from this board for submission to the State Board of
Elections to be placed on the ballot. December 19, 2012 for voter generated petitions
submission.
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September 19, 2011
5
A motion was made to adjourn the Township meeting and to reconvene on September
26, 2011. A Roll call was taken which resulted in a 7-0 affirmation. Trustee Wilson moved
to have a five minute recess before reconvening as the City Council.
The Aldermen reconvened as City Council for Special Orders of Business at 8:41 pm.
The Mayor decided to move the SP2 presentation up the agenda to allow the children
who were still there to leave for home earlier.
SPECIAL ORDERS OF BUSINESS
(SP1)2012 Goal Setting Session
Staff recommends City Council consider changes, additions or deletions to the list of
City Council goals.
For Action
City Manger had the 13 goals of the Council presented on the screen for discussion and
preceded to move through each goal. These goals are:
1. Affordable Housing
2. Budget Planning
3. Capital Improvement Program Planning
Street and Alley Infrastructure
4. Climate Action Plan
5. Economic Development
Water Sales Issues and Neighborhood Revitalization
6. Efficiency and Effectiveness of Services
Transparency of City Operations
7. Federal/State/Regional Government Affairs Agenda
8. Lakefront Development
9. Northwestern University
10. Police and Fire Pension Funding Issues
11. Robert Crown Center Improvements
12. Safety Issues
Crime Prevention
13. Youth Engagement
Concerns from the Aldermen:
• Crime prevention in the neighborhoods as a subsection
City Manager suggested to the Council to agree to remove the following from the list:
• Budget Planning,
• Fed./State/Regional Governmental Affairs
• Lakefront Development
Add the following six to the List:
• Citizen engagement
• Community Partner Collaboration
• Development Services and Design Reviews (Question- is this part of
Administrative goals or Economic Development) Answer: I think it is both, as
stated by Mr. Bobkiewicz.
• Innovations
• Job Training and Employment
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6
• Visual and Performing Arts
Alderman Wilson motioned to remove the three items suggested by City Manager and
then add to the list:
• Innovations
• Development Services and Design Reviews
• Visual and Performing Arts
It was seconded and a voice vote was taken with the result of a unanimous response to
approve, so the goals were amended and approved.
Concerns from the Aldermen:
• Have the goals placed in a prioritized order and not alphabetically
• Do a ranking system for the approved goals
• Place Youth higher on the list
• The Challenge of prioritizing
• The Funds are not there for everything
(SP2) Health Department Update
Staff recommends that City Council members review the Health Department update,
including: Northwestern University donation; “Let’s Move” video; and status of Federally
Qualified Health Center.
For Presentation
She called upon Ms. Thomas, Director of Health to deliver her presentation. Ms. Thomas
acknowledged the residents who had to leave. She also invited the Mayor and City
Manager to come forward to receive a donation from Northwestern Feinberg Scholl of
Medicine presented by Dr. Virginia Bishop. Dr. Bishop praised the Evanston Health
Department as she presented a check to the City. Ms. Thomas gave an update of the
grant application submitted to HERSHA from the City of Evanston as well as an update
on the food safety initiative. She then introduced Mr. Jonathan Webb, Community Health
Division Manager who presented the video “Let’s Move”. He stated it is a national
movement initiated by first Lady Obama as a means to addressing childhood obesity in
the United States. He asked those who participated in the Let’s Move Video” to stand and
be recognized and after the video he recognized the other entities who were involved in
is production.
(SP3) West Oakton Committee Report
Staff recommends that City Council members review the West Oakton Committee
Report. In addition the City Manager has written a memo regarding this subject.
For Action
Mr. Steve Griffin, Director of Community & Economic Development presented the
findings of the Committee, as he also named those who were on the committee. He
presented three options the committee arrived to and they were as follows:
The Committee’s research and development of three potential redevelopment concepts
for the site include:
Option A: Indoor Sports Facility Concept
The first concept is to convert the former Recycling Center into an indoor sports facility
to be operated and managed by a not-for-profit entity AYSO and EBSA.
Option B: Commercial Retail Concept
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September 19, 2011
7
This concept includes the relocation of the Evanston Animal Shelter, demolition all
existing structures on the site and the development of two, 6,000 square foot retail pad
sites.
Option C: Satellite Municipal Services Center Concept
The utilization of the former Recycling Center as a combined salt dome and storage
facility was contemplated as a way to meet the needs of the City’s salt storage.
(SP4)Frank Govern Memorial Golf Course
Staff recommends that the City Council receive this update on the status of the
operation of the Frank Govern Memorial Golf Course.
For Discussion
City Manager Bobkiewicz reiterated the three points on contention which were:
• Staff would evaluate the terms and conditions of the existing sublease between
the City and Association to determine if conditions exist for termination of the sublease
and report back to the City Council on September 1, 2011. If conditions do exist for
termination, staff recommends that termination occur on December 31, 2011.
• City Council would hold in abeyance past due water service charges and
withhold future charges through December 31, 2011. Staff believes this is appropriate
because the cost of the City to assume control and maintain the subleased property
exceeds the value of the water consumed by the golf course.
• The City Manager and the Director of Parks, Recreation, and Community
Services would investigate costs associated with maintaining the golf course property
as open space/park land.
He asked the Council to accept this report and he will come back at the meeting in
December with an update.
(SP5)311 Center 2nd Quarter Report Presentation
Staff recommends that City Council review the 2nd Quarter 311 Report.
For Discussion
City Manager suggested this item be deferred to the next meeting on October 10th. A
motion was made and seconded and a voice vote was unanimously received and the
motion passed.
(SP6)License Plate Recognition Proposal Presentation
Staff recommends City Council review the License Plate Recognition proposal.
For Discussion
City Manager suggested this item be deferred to the next meeting on October 10th. A
motion was made and seconded and a voice vote was unanimously received and the
motion passed.
A motion for adjournment was made and seconded. A Roll Call was taken which
resulted in a 8-0 approval for adjournment. The meeting was closed at 10:30 pm.
Submitted by,
Hon. Rodney Greene, City Clerk
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, September 26, 2011
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING of September 12, 2011
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 09/11/11 $2,595,718.06
(A2) City of Evanston Bills FY2011 through 09/27/11 $4,125,553.02
(A3) Approval of Sole Source Purchase of Davit Arm Street Light Replacement
Fixtures from American Induction Technologies
Staff recommends that the City Council authorize the City Manager to execute a
sole source contract with American Induction Technologies (AITI) (1620 S.
Sunkist St. Anaheim, CA) in the the amount of $128,000 to purchase 200
replacement street light fixtures for the following areas: West Evanston TIF
District; Church Street from McDaniel Avenue to Darrow Avenue; and Chicago
Avenue from Howard Street to Sheridan Road. Funding will be provided by the
Capital Improvement Fund (CIP) “Streetlight Upgrade Program – Luminaire
Replacement” (415868) in the amount of $80,640, by the Economic Development
Fund (5300.65522) in the amount of $10,240, and by the West Evanston TIF
Fund (5870.62605) in the amount of $37,120.
For Action
(A4) Approval of Change Order #1 to the 2011 50/50 Sidewalk & Curb
Replacement Program (Bid 12-25)
Staff recommends that the City Council authorize the City Manager to approve
Change Order #1 to the 2011 50/50 Sidewalk & Curb Replacement Contract (Bid
12-25) to the lowest responsive and responsible bidder, Schroeder & Schroeder
Inc. (7307 Central Park Avenue, Skokie, IL) in the amount of $32,750. The
change order will allow an additional forty two home owners to participate in this
year’s Program. Funding will be from the Special Assessment Fund with a total
budget of $200,000 (6365.65515) and the Resident’s Share.
For Action
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Rev. 9/22/2011 5:01:36 PM
(A5) Accept and Place on File the FY2010-11 Audited Annual Financial Report
Staff recommends that the City Council accept and place on file the City of
Evanston FY2010-11 Audited Annual Financial Report. The full report is available
at: http://www.cityofevanston.org/transparency/budget-financial-reports/. This
item was held in Committee on September 12, 2011.
For Action
(A6.1) Resolution 55-R-11 to Accept Grant Awards for the Maximum Award
Amount of $42,528.50 from Age Options in Order to Award a Contract to
Help Fund a Senior Meal Congregate Program at the Levy Senior Center
and Fleetwood-Jourdain Community Center
Staff recommends City Council approval of Resolution 55-R-11 authorizing the
City Manager to sign notification of grant awards to fund and operate a
congregate senior meal program at the Levy Senior Center and Fleetwood-
Jourdain Community Center. See agenda item A6.2 below.
For Action
(A6.2) Approval of Contract Award to Catholic Charities Lunch-n-More for Senior
Meal Food Programs
Staff recommends City Council approval of the contract between the City of
Evanston and Catholic Charities Lunch-n-More to provide a senior meal
congregate program at the Levy Senior Center and Fleetwood-Jourdain
Community Center for a period of October 1, 2011 through September 30, 2012
in the not-to-exceed amount of $4.15 per lunch meal. The program will be
reimbursed through a grant from Age Options, with estimated City funding of
$13,000. See agenda item A6.1 above.
For Action
(A7) Approval of Rotary International “Race to the Finish” Special Event
Staff recommends approval of the request from Rotary International to hold the
”Race to the Finish” on November 6, 2011 from 6 a.m. to 1 p.m. at the lakefront.
This request was submitted in August and not on the calendar of special events
approved in March 2011. It is a policy of the City to limit the number of special
events at the lakefront to 12 events. The Special Events Committee has
reviewed this request and is submitting it for consideration understanding that it
will exceed the limit for the number of special events held at the lakefront by one.
For Action
(A8) THIS ITEM HAS BEEN WITHDRAWN FROM THE AGENDA
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(A9) Resolution 56-R-11, Authorizing a Construction Funding Agreement with
IDOT for the Chicago Avenue Streetscape Project (South Boulevard to Main
Street)
Staff recommends approval of the proposed Resolution 56-R-11 authorizing the
City Manager to sign the construction funding agreement with the Illinois
Department of Transportation (IDOT) for the Chicago Avenue Streetscape
Project (South Boulevard to Main Street). Funding will be provided by a Federal
Illinois Transportation Enhancement Program (ITEP) Grant in the amount of
$800,460, and CIP funding of $201,141 from the Chicago Avenue Streetscape
account (415895).
For Action
(A10) THIS ITEM HAS BEEN WITHDRAWN FROM THE AGENDA
(A11) Resolution 53-R-11, Authorizing the City Manager to Execute License
Agreement for the Installation of Solar Canopies and Electric Vehicle
Charging Stations
Staff recommends City Council approve Resolution 53-R-11 authorizing the City
Manager to execute a license agreement for the installation of solar canopies and
electric vehicle charging stations at two City parking lots.
For Action
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works
MEETING MINUTES
Administration & Public Works
Monday, September 12, 2011
5:45 P. M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey
Members Absent:
Staff Present: Wally Bobkiewicz, Godwin Chen, Don Cornelius, Paul D’Agostino,
Rajeev Dahal, Hitesh Desai, Grant Farrar, Doug Gaynor, Stephen
Griffin, Curtis Hanawalt, Jewell Jackson, Lonnie Jeschke, Chief
Klaiber, , Marty Lyons, Joe McRae, Sat Nagar, Nancy Radzevich,
Suzette Robinson, Paul Schneider, Dave Stoneback, Evonda
Thomas, Paul Zalmezak
Others Present: Steve Bartlebaugh – Executive Director - ECTV
John Rossi – Baker Tilly Auditors
Residents – Scott Baker, Cheryl Muno, Eric Thompson, James A.
Zimmer
Presiding Member: Delores Holmes
I. DECLARATION OF QUORUM
With a quorum present, Chairman Holmes called the meeting to order at 5:50 P. M.
II. APPROVAL OF MINUTES OF REGULAR MEETING of August 8, 2011
It was moved by Ald. Burrus and seconded by Ald. Braithwaite that the minutes of the
August 8, 2011 meeting be approved. A voice vote was taken and the minutes were
approved.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 08/14/11 $2,745,227.46
City of Evanston Payroll through 08/28/11 $2,590,693.33
It was moved by Ald. Burrus and seconded by Ald. Grover that the payrolls of
08/14/11 and 08/28/11 be approved. A voice vote was taken and they were
approved 5 – 0.
(A2) City of Evanston Bills FY2011 through 09/13/11 $4,575,116.80
Credit Card Activity for Period Ending July 31, 2011 $ 101,491.79
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It was moved by Ald. Grover and seconded by Ald. Braithwaite that the bills list of
09/13/11 and the credit card activity through 07/31/11 be approved. A voice
vote was taken and they were approved 5 – 0.
(A3.1) Approval of Contract Award to DEM Services, Inc. for the Evanston Water
Utility Asbestos Abatement Phase 2 (Bid 12-55)
Staff recommends that City Council authorize the City Manager to execute
a contract for Asbestos Abatement Phase 2 at the Water Utility (Bid 12-55)
with DEM Services, Inc. (1765 Cortland Court, Suite A, Addison, IL) in the
amount of $27,530.20. Funding for this work will be from the Water Fund,
Account 733095.65515. This Capital Improvement account has a budget of
$50,000 specifically allocated for the engineering and abatement
associated with this project.
It was moved by Ald. Burrus and seconded by Ald. Grover that A3.1 be
approved. A voice vote was taken and it was approved 5 – 0.
(A3.2) Approval of Contract Award to Mechanical Concepts of Illinois, Inc. for
Service Center Air Unit Project (Bid 12-12)
Staff recommends that the City Council authorize the City Manager to
execute a contract for the Service Center Fleet Services Make Up Air Unit
Replacement Project (Bid 12-12) to Mechanical Concepts of Illinois, Inc.
(333 S. O’Hare Drive, Romeoville, IL) in the total amount of $102,350.
Funding will be provided by FY 2011 Capital Improvement Plan Account
#416427 in the amount of $85,000 and from General Fund Account
2610.62446 in the amount of $17,350.
It was moved by Ald. Burrus and seconded by Ald. Braithwaite that A3.2 be
approved. A voice vote was taken and it was approved 5 – 0.
(A3.3) Approval of Contract Award to Office Concepts for a Three Year Office
Furniture Supplier Contract (RFP 12-31)
Staff recommends that the City Council authorize the City Manager to
execute an office furniture supplier contract with Office Concepts (965 W.
Chicago Avenue, Chicago, IL) in response to RFP 12-31. The contract will
be valid for three years beginning January 1, 2012. Funding will be
provided by individual departments as budgeted annually for furniture
replacements.
It was moved by Ald. Grover and seconded by Ald. Burrus that A3.3 be
approved. A voice vote was taken and it was approved 5 – 0.
(A3.4) Approval of Contract Award to Utility Dynamics Corporation for SNAP
Lighting Project (Bid 12-53)
Staff recommends that the City Council authorize the City Manager to
execute a contract in response to Bid 12-53 to award the Darrow Avenue
(Simpson Street to North Dead End) Safer Neighborhood Area Project
(SNAP) Lighting Contract to the lowest responsive and responsible bidder,
Utility Dynamics Corporation (23 Commerce Dr., Oswego, IL) in the amount
of $52,839.75. Funding for this work will be from Community Development
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Administration and Public Works
Block Grant Fund (CDBG) (5170.62780) in the amount $50,807 and Traffic
Operations Fund (2640.65515) in the amount of $2,032.75.
Ald. Rainey asked if the amount afforded by Community Development Block
Grant from last year is in this year’s total. Suzette Robinson (Director Public
Works) replied that the sum is a combination of last year and this year. Paul
Schneider (City Engineer) stated that the work was approved for 40K last year.
A rollover of 10K from the previous year was added. Two thousand was found
elsewhere. Ald. Rainey thought the money was not SNAP and P. Schneider
replied that yes, the 10K was SNAP money.
It was moved by Ald. Grover and seconded by Ald. Braithwaite that A3.4 be
approved. A voice vote was taken and it was approved 5 – 0.
(A3.5) Approval of Contract Award to D’Land Construction for 2011 Block Curb,
Sidewalk & ADA Curb Ramp (Bid 12-54)
Staff recommends that the City Council authorize the City Manager to
execute a contract in response to Bid 12-54 to award the 2011 Block Curb,
Sidewalk & ADA Curb Ramp Program to the lowest responsive and
responsible bidder, D’Land Construction (600 S. County Line Road,
Bensenville, IL) in the amount of $361,976.40. Funding for this work will be
from CDBG Fund (5170.62780 & 5170.63030) in the amount of $220,000 and
Special Assessment Reserve Fund (6365.65515) in the amount of
$141,976.40.
It was moved by Ald. Grover and seconded by Ald. Burrus that A3.5 be
approved. A voice vote was taken and it was approved 5 – 0.
(A3.6) Approval of Contract Award for Economic Development Consulting
Services to Kane McKenna and Associates, Inc. (RFP 12-39)
Staff and the Economic Development Committee recommends City Council
authorize the City Manager to execute a contract in response to RFP 12-39
for consulting services pertaining to economic development activities to
Kane McKenna and Associates, Inc. with Special Consultant: Michio
Murakishi (150 North Wacker Drive, Chicago, IL) for an amount not to
exceed $80,000. Funding will be provided by the Economic Development
Fund-Other Consulting Services - Account 5300.62185.
Ald. Burrus opened the discussion saying that she would like to hear from the
Economic Development team. Do we not have the expertise to do this task in
house she asked. It is a lot of money and I know it is important for the long-term
strategy. Nancy Radzevich (Economic Development Division Manager) said a
significant amount of time and hours are required to decide if a TIF district is
appropriate and should be created. Because of the Evanston Plaza being sold
and the Chicago/Main area going out for bid, we need these consultants to judge
how far the City can go or even should go to be involved. We need to design
tools to go forward. Ald. Rainey said that every time she talks to TIF consultants
there is always some new fact to be considered. They are worth their money. I
am confident about this she concluded.
It was moved by Ald. Rainey and seconded by Ald. Grover that A3.6 be
approved. A voice vote was taken and it was approved 5 – 0.
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(A4) Accept and Place on File the FY2010-11 Audited Annual Financial Report
Staff recommends that the City Council accept and place on file the City of
Evanston FY2010-11 Audited Annual Financial Report. The full report is
available at: http://www.cityofevanston.org/transparency/budget-financial-
reports/.
Ald. Rainey asked if the Auditor was present and would talk to the committee.
She finds this report disturbing. Some things she said continue to be in the
audits. Marty Lyons (Assistant City Manager/Interim Administrative Services
Director) introduced John Rossi of Baker Tilly Auditors. Ald. Rainey said she
was interested in the management letter and especially in the recommendations
regarding the Collectors Office. J. Rossi noted that there were two material
weaknesses. One is the approval of journal entries; one person can approve and
can enter the information as well. It is not a perfect control system. It is
considered a possible risk. The second weakness is the restatement of financial
statements. He noted that previous auditors did not know about this. Ald.
Rainey asked how did that affect what is seen on the bottom line of previous
year’s budgets. J. Rossi mentioned that there where some early retirements
taken but not listed. They became a liability when the city applied for a bond.
M. Lyons stated that when the ERI was done, it was recorded to IMRF and the
City paid it each year. It was not recorded as a debt, it was included in the City’s
IMRF rate. Ald. Burrus said that she was still concerned with what was done. It
seems that we are not showing all our debt. Would it have changed our credit
rating. Where did the call to do this come from. M. Lyons replied that GASB is
the source relied upon to guide the City. In another year, all outstanding debt will
be in our funding books. It was disclosed with Moody’s and Fitch. It could be
seen. Ald. Burrus thought this was not as straight forward as it could have been.
Ald. Rainey said that she always tells the public to read the financial pages. She
asked if the “other funds” are related to this. She asked about the comments
concerning the Collector’s Office. M. Lyons said that this will be revisited if the
answers are not satisfactory. He suggested that this item can be held and they
will return with the auditors who did this part of the audit. Wally Bobkiewicz
stated that it was just a final question of cash handling in the Collector’s Office. If
we can answer your questions, we can send this item on to Council. The firm is
represented tonight. Ald. Burrus asked if there is a time element to this item and
M. Lyons said there is not.
Chairman Holmes agreed to hold this item in committee. It will be back on the
agenda at the first opportunity.
(A5) Resolution 50-R-11, Authorizing the Lease of Space within the City’s Service
Center to Evanston Community Media Center
Staff recommends that City Council approve Resolution 50-R-11
authorizing the City Manager to lease space within the City’s Service
Center to Evanston Community Media Center (ECMC) from October 1, 2011
to September 30, 2014. Due to budget constraints, (including reductions in
the allocation received from the City) ECMC has been looking for a more
affordable location to house its PEG channel operations.
Ald. Rainey stated that as she read through the document, she saw that the
current lease is for approximately ninety-four thousand dollars a year and expires
in 2012. She asked if there is an escape clause in the contract. Joe McRae
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Administration and Public Works
(Interim Assistant City Manager) responded that the Law Department is
reviewing the papers. Steve Bartlebaugh (Executive Director ECTV) stated that
there was an out clause that had to be met at a specific time and that that time
was missed. The current company they lease from is aware of tonight’s
meeting. Ald. Rainey asked if there is a buy out clause. S. Bartlebaugh replied
not in the lease but he felt it would be worked out. Ald. Rainey noted that the
City lease said September 15. S. Bartlebaugh said that they hope to be out by
November and only have to pay an extra month rent. Ald. Rainey wondered that
they did not want to negotiate a release before they moved. Did your property
owner say he would let you out of your lease if you signed elsewhere. S.
Bartlebaugh replied, not specifically. Ald. Grover asked if this move would put a
closure to ECMC being financially dependent. S. Bartlebaugh said it would. Ald.
Rainey asked if ECMC would do advertising. S. Bartlebaugh said they have been
looking into it as a not for profit organization. Ald. Burrus thanked him and ECMC
for their work with the City and S. Bartlebaugh thanked the City for their help.
It was moved by Ald. Burrus and seconded by Ald. Grover that A5 be approved.
A voice vote was taken and it was approved 5 – 0.
(A6) Resolution 52-R-11, Appointing a Director and Alternate Director to the Solid
Waste Agency of Northern Cook County Board of Directors
Staff recommends City Council consideration of Resolution 52-R-11, which
appoints Mayor Tisdahl to serve as Director of the Solid Waste Agency of
Northern Cook County, with City Manager Bobkiewicz as Alternate Director,
with terms to expire April 30, 2013, or until a successor is appointed.
It was moved by Ald. Rainey and seconded by Ald. Braithwaite that A6 be
approved. A voice vote was taken and it was approved 5 – 0.
(A7) Ordinance 69-O-11, Authorizing the Sale of Surplus Fleet Vehicles Owned
by the City of Evanston through Obenauf Auction Service Municipal
Equipment Auction
Staff recommends that the City Council authorize the City Manager to
publicly offer for sale through public auction various vehicles and
equipment owned by the city based on Ordinance 69-O-11. The vehicles
and equipment are presently out of service or will be in the next few weeks
and were assigned to various divisions/departments within the City of
Evanston.
It was moved by Ald. Burrus and seconded by Ald. Braithwaite that A7 be
approved. A voice vote was taken and it was approved 5 – 0.
(A8) Ordinance 65-O-11, Amending Subsection 3-5-6-(O) of the City Code to
Increase the Number of Class O liquor licenses from 2 to 3 to Permit
Issuance to ALDI, Inc., 2211 Oakton Street
Local Liquor Commissioner recommends City Council adoption of
Ordinance 65-O-11. ALDI, Inc. has paid the annual Class O liquor license
application fee and provided proof of Surety Bond and Liquor Liability
Insurance. At the July 13 Liquor Control Review Board meeting, the
Commissioner and the Board Members voiced concern over applicant’s
plan for placement of the beer and wine for sale. Section 2 of Ordinance 65-
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Administration and Public Works
O-11 conditions ALDI’s license on compliance with recommendations from
Evanston Police Chief Eddington regarding placement.
Ald. Rainey said that she had asked Chief Eddington about shoplifting at ALDI’s.
She said that she would like to know more on this subject. She noted that there
is a skeletal staff there most times. W. Bobkiewicz said that the Chief could not
attend but Corporation Counsel Grant Farrar should be able to address the
question. Grant Farrar responded that at the latest Liquor Commission Board
meeting this item was discussed. At the Mayor’s request, this item is under
review as pertains to future petitions. Ald. Rainey said her concern is not the
selling of liquor but the safeguard polices from the various stores around town.
Ald. Holmes felt they could get information. Ald. Braithwaite questioned where
the liquor would be placed in the store. G. Farrar referred to a memo from Chief
Eddington that said it would be placed up front by the cashiers where access is
limited. Ald. Holmes asked that the Chief provide an update.
It was moved by Ald. Grover and seconded by Ald. Burrus that A8 be approved.
A voice vote was taken and it was approved 5 – 0.
(A9) Ordinance 72-O-11 Amending Subsection 3-5-6-(D) of the City Code to
Decrease the Number of Class D Liquor Licenses from 24 to 23 Due to a
Change in License Class for Peter Mills Productions, Inc., d/b/a “Chef’s
Station,” 915 Davis Street
The Local Liquor Commissioner recommends adoption of Ordinance 72-O-
11, which decreases the Number of Class D Liquor Licenses due to a
change in license class for Chef’s Station.
It was moved by Ald. Grover and seconded by Ald. Burrus that A9 be approved.
A voice vote was taken and it was approved 5 – 0.
(A10) Ordinance 73-O-11Amending Subsection 3-5-6-(C) of the City Code to
Increase the Number of Class C Liquor Licenses from 25 to 26 Due to a
Change in License Class for Peter Mills Productions, Inc., d/b/a “Chef’s
Station,” 915 Davis Street.
The Local Liquor Commissioner recommends adoption of Ordinance 73-O-
11. On August 11, 2011, the Liquor Control Review Board met and voted to
recommend an increase in the number of Class C liquor licenses due to a
change in license class for Chef’s Station.
It was moved by Ald. Burrus and seconded by Ald. Braithwaite that A10 be
approved. A voice vote was taken and it was approved 5 – 0.
(A11) Ordinance 74-O-11Amending Subsection 3-5-6-(K) of the City Code to
Increase the Number of Class K Liquor Licenses from 1 to 2 to Permit
Issuance to Sodexo America, LLC, 1501 Central Street
Local Liquor Commissioner recommends City Council adoption of
Ordinance 74-O-11, which Increases the Number of Class K Liquor
Licenses to permit issuance to Sodexo America. Sodexo has paid the
annual Class K liquor license application fee and provided proof of Surety
Bond and Liquor Liability Insurance.
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It was moved by Ald. Rainey and seconded by Ald. Burrus that A11 be approved.
A voice vote was taken and it was approved 5 – 0.
(A12) Ordinance 76-O-11, Amending Section 10-11-16 of the City Code to Update
Designated Truck Routes
Staff recommends the consideration of proposed ordinance 76-O-11 by
which the City Council would amend Section 10-11-16 to update the
designated truck routes within the City. Funding for any necessary sign
updates would be provided through the General Fund budget, 2670.65115,
traffic control supplies.
Chairman Holmes offered those residents who had signed in to speak.
* Eric Thompson – 1805 Oakton Street. I am a new resident of six months. I
support both A12 and A13 on tonight’s agenda. Obviously living on Oakton, I
have been awakened many times. Our 1946 home was built as a bomb shelter
and yet it shakes as trucks pass by. I am here to support A12 and A13.
* Cheryl Muno – 1729 Oakton Street. In 1999 there were few trucks on Oakton,
now after 2006, there are many. Tractor trailers have doubled and then tripled.
Cracks are appearing in my home. Three windows developed hairline cracks. I
am not alone, my neighbors have the same problems. All of this occurs on a
street designated as a non-truck street. We call the police and we call 311. I
support your designating truck routes and for more Police enforcement.
* Scott Baker – 436 Oakton Street. My question is more about enforcement.
There is an elementary school on Oakton and it is marked for speed limits, etc.
What will these new tools change?
* James Zimmer – 1101 Oakton Street. My house rattles. A section of Oakton
needs to be repaired. The patches are not holding from east of Dodge towards
Chute. In addition, I own a tow truck of 15 to 16 thousand pounds. Will I be
ticketed when I go home? School buses are as heavy as are the Groot trucks.
How do they get in to the area? Ald. Burrus assured him that the new ordinance
defines what local traffic means. S. Robinson said local traffic means you can
travel up to one-half mile without receiving a ticket. Ald Holmes told Mr. Zimmer
that if he had further questions, he should feel free to call Ald. Burrus.
It was moved by Ald. Burrus and seconded by Ald. Braithwaite that A12 be
approved. A voice vote was taken and it was approved 5 – 0.
(A13) Ordinance 37-O-11, Amending the City Code to Establish a City Wide 8,000
Pound Weight Limit on City Streets
Staff recommends the consideration of Ordinance 37-O-11 by which the
City Council would amend Section 10-1-3, 10-1-9-2, and delete 10-11-13,
Schedule XIII to establish a City-wide eight thousand (8,000) pound weight
limit on City streets unless otherwise designated. The City-wide 8,000
pound limit will not apply to streets under the jurisdiction of the Illinois
Department of Transportation (IDOT), City designated truck routes or
prohibited truck routes.
Ald. Rainey said that there are probably more exceptions than restrictions in this
ordinance like the man who owns a tow truck. All emergency vehicles are
exceptions as are buses and garbage trucks. I went on line she continued to see
vehicle weight standards and they are based on 6000 and 8500 pounds. None
were based on 8000 pounds. What are we restricting she asked. Oakton had an
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enormous construction project this year. They were an exception. She stated
that almost all trucks can go one-half mile to a truck route and get along with this
ordinance. Ald. Burrus said that once a truck passes east on Oakton at Dodge,
they would be going more that one-half mile to the next truck route. Also of note,
the 8000 pound limit was changed by the State to 8400 pounds. Ald. Rainey
said the drivers when stopped by a policeman should show them the map. S.
Robinson noted that with regards to the map, the Police are familiar with the map
and the ordinance. There will be a re-training of truckers to get them the new
map and to show them which routes to use. Oakton Street will not be a pass
through. Ald. Holmes felt that once a resident calls the police, by the time the
Police arrive, the truck is long gone. S. Robinson replied that the Police will do
random stops in the no-go areas. A MPH speed sign has been purchased to
alert drivers to their speed and hopefully will act as a reminder the next time they
come down the street. This sign is portable and will be moved to numerous
spots. Ald. Holmes suggested that more are needed on Church Street. When
the Police leave she said, the offenders return. The 20 mile speed limit is not
upheld by drivers on Church Street near Dodge Avenue. Resident Scott Baker
asked if this piece of equipment can film a license plate. S. Robinson said that it
is a passive machine but it will weigh the truck and the speed it is going. This
recorded information will supply stats for a specific time period to help in
addressing the problem. Ald. Rainey asked if the number of trucks on Oakton
have ever been counted. S. Robinson said that a study was done. Rajeev Dahal
(Senior Traffic Engineer) said trucks were counted for three days between 7:30
am and 6 pm. East bound on Oakton they counted 99 trucks and 88 on Custer.
West bound on Oakton the number was 30 and 18 on Custer for a total of 235
trucks. 38 were landscape trucks with trailers, 34 were waste pick-up trucks, 44
were from the City, 32 were tow trucks and construstion trucks equaled 35. In
addition there were 59 tractor trailers and 162 single unit box trucks. Ald. Rainey
asked if they noted which trucks were exempt as put forward in this ordinance
and R. Dahal said they did. As shown above, the COE trucks, construction
trucks and waste pick-up trucks were identified as those that would be an
exception.
It was moved by Ald. Burrus and seconded by Ald. Grover that A13 be approved.
A voice vote was taken and it was approved 5 – 0.
(A14) Ordinance 50-O-11, Provisionally Adopting, Enacting and Re-enacting Titles
3 and 7 of the Evanston City Code
Staff submits for review and consideration adoption of Ordinance 50-O-11
provisionally amending the following Titles to the Evanston City Code: Title
3, Business Regulations; and Title 7, Public Ways.
Please note: Due to length, proposed Ordinance 50-O-11 with blackline
revisions to Titles 3 and 7 are included on the City Council Agenda &
Minutes Webpage with the Council agenda packet as a separate document.
It was moved by Ald. Grover and seconded by Ald. Burrus that A14 be approved.
A voice vote was taken and it was approved 5 – 0.
Page 85 of 563
Final
Page 9 of 9
Administration and Public Works
IV. ITEMS FOR DISCUSSION
(APW1) Comcast Cable Franchise Negotiation Update
J. McRae noted that there have been two preliminary meetings with Comcast
and he wanted to update the committee. The goal is to get another franchise in
place. The current agreement expires in November 2011. Ald. Rainey felt that
this is an item of great concern to the community. I am surprised she said that
no one from the City has been allowed to participate. W. Bobkiewicz said
the hard reality is the State and Federal government has taken away all issues
the citizens would be concerned about. We hope to accomplish a couple of
things. The franchise fee Evanston collects is the Federal maximum allowable.
The Peg fees Evanston collects are the highest in the area. The question is what
else the City can leverage for the citizens. We are looking at high-speed internet
access provided by Comcast. Normally they would not discuss this item but they
are with us at this time. Ald. Rainey asked that at least something would be put
on our web site to explain why citizens are not on the committee. W. Bobkiewicz
replied that it can be done.
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Burrus motioned and Ald. Braithwaite seconded to adjourn. A voice vote
was taken and the motion was approved at 7:15 p.m., September 12, 2011.
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
Page 86 of 563
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: September 22, 2011
Recommended Action: Staff recommends approval of the city of Evanston
Payroll and Bills List.
Summary:
Payroll – Aug. 29, 2011 through Sept. 11, 2011 $2,595,718.06
(Amount includes employer portion of IMRF, FICA, and Medicare)
Bills List – September 27, 2011 $4,125,553.02
General Fund Amount – Bills list $514,591.65
General Fund Amount – Supplemental list $ 10,605.05
General Fund Total: $525,196.70
Attachments: Bills List
For City Council meeting of September 26, 2011 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
Page 87 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.41420 IL HOMICIDE INVESTIGATORS ASSO REGIST. FEE HOMICIDE INVEST.350.00
100.41060 NATIONAL AWARD SERVICES INC PLASTIC PLATE 20.00
100.41060 NATIONAL AWARD SERVICES INC PLASTIC PLATE 20.00
100.13040 MSF GRAPHICS, INC.DELIVERY 15.00
100.13040 MSF GRAPHICS, INC.9 X 12 BROWN KRAFT ENVELOPE 392.40
100.13040 MSF GRAPHICS, INC.7 1/2 X 10 1/2 BROWN KRAFT 504.00
100.22777 ILLINOIS DEPT OF REVENUE SALES TAX AUG. 2011 334.00
1,635.40
1300 CITY COUNCIL
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE COUNCIL MAIL 104.98
1300.62285 AARYNN/ALLYSSA TRUCKING COUNCIL MEMBER COURIER MAIL 46.66
1300.62285 AARYNN/ALLYSSA TRUCKING CITY COUNCIL MAIL DELIVERY 93.31
1300.62285 AARYNN/ALLYSSA TRUCKING CITY COUNCIL MAIL DELIVERY 134.14
379.09
1400 CITY CLERK
1400.62360 MUNICIPAL CLERKS OF ILLINOIS MEMBERSHIP APPLICATION FEE 105.00
105.00
1505 CITY MANAGER
1505.64540 AT & T MOBILITY WIRELESS SERVICE 119.62
1505.65095 MUMM PRINT SHOP BUSINESS CARDS CMO 38.00
1505.62295 MORRISON ASSOC LTD ANNUAL PROF. DEVELMNT MEETINGS 600.00
757.62
1510 PUBLIC INFORMATION
1510.62205 EVANSTON ROUND TABLE LLC 1/16 PAGE AD 311 VOLUNTEERING 86.00
1510.62205 EVANSTON ROUND TABLE LLC 1/16 PAGE AD 311 VOLUNTEERING 86.00
1510.62665 EVANSTON COMMUNITY MEDIA CENTE VIDEO PLANNING/ZONING MEETINGS 1,000.00
1510.62210 SIR SPEEDY PRINTING PAINT EVANSTON POSTER 65.50
1510.62205 EVANSTON ROUND TABLE LLC 1/16 PAGE AD 311 VOLUNTEERING 86.00
1510.62205 EVANSTON ROUND TABLE LLC 1/16 PAGE AD 311 VOLUNTEERING 86.00
1510.62210 QUARTET COPIES SEPT. 11TH PROGRAM 149.00
1510.62205 EVANSTON ROUND TABLE LLC 1/16 PAGE AD 311 VOLUNTEERING 86.00
1510.62205 QUARTET COPIES BIKE THE RIDGE FLYER/POSTER 352.50
1510.62665 EVANSTON COMMUNITY MEDIA CENTE TV COVERAGE HUMAN SERV. COM.400.00
1510.62210 SIR SPEEDY PRINTING PAINT EVANSTON PURPLE 65.50
2,462.50
1525 MISC. BUSINESS OPERATIONS
1525.62280 FEDERAL EXPRESS CORP.SHIPPING 59.05
59.05
1535 SUSTAINABILTY GRANT
1535.65125 EVANSTON IMPRINTABLES,INC.COE CLOTHING/EMPLOYEES 361.99
361.99
1705 LEGAL ADMINISTRATION
1705.62345 FEDERAL EXPRESS CORP.SHIPPING 59.81
1705.65010 THOMSON WEST INFORMATION CHARGES 706.74
Page 88 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 39.49
1705.65010 THOMSON WEST LIBRARY ADDITIONS 1,240.00
1705.52570 ROMANOWSKI, JANUSZ COMPLIANCE TICKET REFUND 35.00
1705.62130 PROPERTY INSIGHT SPECIAL SEARCH SERVICE 370.00
2,451.04
1905 ADM.SERVICES- GENERAL SUPPORT
1905.65095 OFFICE DEPOT OFFICE SUPPLIES - 2011 18.30
1905.62295 NORTHERN ILLINOIS UNIVERSITY *ICMA CONFERENCE DINNER-3 135.00
153.30
1910 FINANCE DIVISION - REVENUE
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 23.67
1910.64541 AZAVAR TECHNOLOGIES AUDIT OF COMED 986.34
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 15.76
1910.62431 GARDA CL GREAT LAKES, INC.PICK UP SERVICE-SEPTEMBER 2,100.49
3,126.26
1920 FINANCE DIVISION - ACCOUNTING
1920.62185 TEPFER CONSULTING GROUP LTD *ACTUARIAL VALUATION 2011-12 POLICE 2,500.00
1920.62185 TEPFER CONSULTING GROUP LTD *ACTUARIAL VALUATION 2011-12 FIRE 2,500.00
5,000.00
1925 FINANCE DIVISION - PURCHASING
1925.62275 FEDERAL EXPRESS CORP.SHIPPING 15.87
15.87
1929 HUMAN RESOURCE DIVISION
1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 82.06
1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 70.49
1929.62160 LASER ASSOC., STEPHEN A.TESTING 5,525.00
1929.62270 HEALTH ENDEAVORS, S.C.PRE EMPLOYMENT TESTING 2,190.00
1929.62160 LASER ASSOC., STEPHEN A.TESTING 4,575.00
1929.62274 TRANS UNION CORP RECRUITMENT 518.04
1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 47.36
1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 8.54
1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 38.67
1929.65125 PRINTABLE PROMOTIONS FOLDERS 38.12
1929.65095 MUMM PRINT SHOP BUSINESS CARDS HUMAN RESOURCES 19.00
1929.62160 CLS BACKGROUND INVESTIGATIONS BACKGROUND INVESTIGATIONS 5,349.80
18,462.08
1932 INFORMATION TECHNOLOGY DIVI.
1932.62340 EMPHASYS FIRE/POLICE INVESTMNT SOFTWARE 8,328.32
1932.64505 CALL ONE COMMUNICTION CHARGES 7,718.86
1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 1,324.70
1932.64505 AT & T COMMUNICATION CHARGES 24.74
1932.62340 ORACLE AMERICA, INC.JDEVELOPER PROG TOOL 396.61
1932.62175 US Bank COPIER LEASE AGREEMENT 1,641.52
1932.65605 SOUND INC.MAINT. CONTRACT NEC 2400 824.16
1932.62175 IRON MOUNTAIN OSDP SERVICE AGREEMENT 400.55
1932.65615 COMCAST CABLE COMMUNICATION CHARGES 99.30
20,758.76
Page 89 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1941 PARKING ENFORCEMENT & TICKETS
1941.64005 COMED ELECTRICITY 56.61
1941.62451 BALAKRISHNAN, KARTHIK TOW REFUND 45.00
1941.64540 NEXTEL WIRELESS SERVICE 698.96
1941.62451 VITIJAY, RASIM TOW REFUND 185.00
985.57
2101 COMMUNITY DEVELOPMENT ADMIN
2101.64540 NEXTEL WIRELESS SERVICE 50.72
50.72
2105 PLANNING & ZONING
2105.65095 OFFICE DEPOT BLANKET PO FOR FY 2011 176.45
2105.62285 AARYNN/ALLYSSA TRUCKING CDBG PACKETS COURIER SERV.73.40
2105.65095 OFFICE DEPOT BLANKET PO FOR FY 2011 19.47
269.32
2115 HOUSING CODE COMPLIANCE
2115.64540 NEXTEL WIRELESS SERVICE 346.46
2115.62190 GARRISON, LARRY DEBRIS REMOVALS 760.00
1,106.46
2120 HOUSING REHABILITATION
2120.64540 NEXTEL WIRELESS SERVICE 106.10
106.10
2121 EECBGRANT-RESI.WEATHER.PROGRAM
2121.55253 MIDWEST ENERGY AUDITS, INC.CASE SF1 014-11 330 ASBURY 400.00
2121.55253 MIDWEST ENERGY AUDITS, INC.WEATHER 011-11 131 CALLAN 400.00
800.00
2126 BUILDING INSPECTION SERVICES
2126.64540 NEXTEL WIRELESS SERVICE 109.05
2126.65095 OFFICE DEPOT BLANKET PO FY 2011 BLDG 47.79
2126.65095 OFFICE DEPOT BLANKET PO FY 2011 BLDG 29.00
2126.62464 T.P.I.BUILDING INSPECTION 858.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 75.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.52085 RAPISAROSA, JOHN REFUND PERMIT #11 196.00
2126.62464 B & F TECHNICAL CODE SERVICES, INSPECTIONS-PRJ #3110032 1,721.25
2126.52095 RAPISAROSA, JOHN REFUND PERMIT #11 45.00
3,161.09
2127 COMMUNITY INTERVENTION SERVICE
2127.62605 INTERFAITH HOUSING CENTER OF N INTERFAITH LANDLORD TENANT 5,000.00
5,000.00
2205 POLICE ADMINISTRATION
2205.65040 LAPORT INC JANITORIAL SUPPLIES 595.29
2205.65125 EVANSTON FUNERAL & CREMATION REMOVALS AUG. 2011 275.00
2205.65040 LAPORT INC JANITORIAL SUPPLIES 79.08
2205.62210 FEDEX KINKO'S - CAS HUMAN SERV. PACKETS 82.99
2205.62275 EDDINGTON, RICHARD EXPENSES REIMB.6.65
2205.68205 EDDINGTON, RICHARD EXPENSES REIMB.20.00
2205.65040 LEMOI HARDWARE BRUSH SCRUB 3.17
Page 90 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2205.62490 SCHIENBEIN, TED REIMB. MEDICAL CARE K-9 "JACK"290.35
2205.62375 NORTHERN ILLINOIS POLICE ALARM LANGUAGE LINE 12.50
2205.62375 AMERICAN MESSAGING PAGERS-9/11 19.99
2205.64005 COMED MONTHLY CHARGES 116.03
2205.64005 COMED MONTHLY CHARGES 116.18
2205.62360 PUBLIC ENGINES, INC. DBA CRIME TIP SOFT ONLINE 2,187.00
2205.68205 NATIONAL AWARD SERVICES INC PLATE 20.00
3,824.23
2210 PATROL OPERATIONS
2210.65010 CHICAGO BADGE & INSIGNIA BADGE-DEPUTY CHIEF 96.72
2210.65020 O'HERRON CO., INC., RAY DINNER DANCE 241.06
2210.65020 VCG UNIFORM LEVEL II VEST 750.00
2210.65020 NORTHERN ILLINOIS POLICE ALARM NIPAS UNIFORM 953.75
2210.65020 VCG UNIFORM UNIFORM 207.23
2,248.76
2215 CRIMINAL INVESTIGATION
2215.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 105.51
2215.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 159.47
2215.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 215.98
2215.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 6.44
2215.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 16.72
2215.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 8.95
2215.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 9.95
523.02
2225 SOCIAL SERVICES BUREAU
2225.62370 ANDERSON, JONAH YOUTH OUTREACH 8/22-9/2/11 1,104.00
1,104.00
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 46.16
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 179.31
2240.65095 LEMOI HARDWARE TAPE DISPENSER 5.45
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 87.40
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 5.79
2240.65095 LEMOI HARDWARE DOOR STOP TIP 2.35
326.46
2245 COMMUNICATIONS
2245.64540 AT & T MOBILITY P.S.T. WIRELESS 55.80
2245.64540 NEXTEL WIRELESS SERVICE 1,736.34
1,792.14
2250 SERVICE DESK
2250.62425 COLLEY ELEVATOR CO.SMOKE DETECTOR TESTING 175.00
2250.62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION SERV.168.00
2250.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 500.00
2250.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 266.15-
576.85
2251 311 CENTER
2251.64505 CYMBAL COMMUNICATIONS WIRELESS HEADSET SYSTEM 1,977.95
Page 91 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2251.64505 NATIONAL AWARD SERVICES INC MAGNET CUSTOM 677.55
2251.64505 WEBQA, INC.TRAINING STAFF VIA ONLINE 250.00
2251.64505 AT & T 8100 *311 OPERATIONS 398.47
3,303.97
2260 OFFICE OF ADMINISTRATION
2260.62295 ENDRE, MICHAEL REIMB. MEALS BASIC INVEST.60.00
2260.65015 EDDINGTON, RICHARD EXPENSES REIMB.189.60
2260.62295 EVANSTON ATHLETIC CLUB FITNESS 414.00
2260.62295 COLLEGE OF DUPAGE TRAINING 2,117.00
2260.62295 HINDES, KEVIN MEALS- LEAD HOMICIDE INVEST.60.00
2260.62295 EVANSTON ATHLETIC CLUB FITNESS 499.50
3,340.10
2265 NEIGHBORHOOD ENFORCEMENT TEAM
2265.65020 J. G. UNIFORMS, INC BODY ARMOR 857.50
857.50
2270 TRAFFIC BUREAU
2270.65125 EDDINGTON, RICHARD EXPENSES REIMB.215.00
2270.65125 NORTH SHORE TOWING MISC. TOWS 2,085.00
2270.65020 J. G. UNIFORMS, INC BODY ARMOR 730.00
2270.65125 MAIVALD, JAMES TOW REFUND 185.00
3,215.00
2280 ANIMAL CONTROL
2280.62225 ANDERSON PEST CONTROL PEST CONTROL ANIMAL SHLT. 9-11 50.25
2280.65025 HILLS PET NUTRITION ANIMAL SHELTER FOOD 326.22
2280.65025 PETSMART KITTY LITTER 17.97
2280.65025 PETSMART KITTY LITTER 53.91
448.35
2305 FIRE MGT & SUPPORT
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 14.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 30.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 63.70
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 151.75
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 35.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 61.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 65.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 87.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 52.00
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 280.00
2305.65095 OFFICE DEPOT OPEN PO FOR OFFICE SUPPLIES 53.32
2305.62315 FEDERAL EXPRESS CORP.SHIPPING 29.10
2305.62235 HENRICHSEN FIRE & SAFETY EXTINGUISHER RECHARGE 204.90
2305.65095 OFFICE DEPOT OPEN PO FOR OFFICE SUPPLIES 6.15
2305.65095 OFFICE DEPOT OPEN PO FOR OFFICE SUPPLIES 56.74
2305.64540 NEXTEL WIRELESS SERVICE 467.84
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 70.95
1,733.95
2310 FIRE PREVENTION
Page 92 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2310.62250 ZOLL DATA SYSTEMS COMPUTER SUPPORT 550.00
2310.65095 ILLINOIS PAPER COMPANY OPEN P. O. FOR COPY PAPER 416.20
966.20
2315 FIRE SUPPRESSION
2315.65075 PHYSIO-CONTROL, INC.MEDICAL SUPPLIES 566.10
2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 279.36
2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 431.76
2315.62295 RESURRECTION HEALTH CARE PARAMEDIC TRAINING 75.00
2315.65625 RESURRECTION HEALTH CARE CPR SUPPLIES 139.50
2315.65625 RESURRECTION HEALTH CARE CITIZEN CPR SUPPLIES 93.00
2315.62295 ENH HIGHLAND PARK HOSPITAL EMT CLASS 725.00
2315.65085 LEMOI HARDWARE CREDIT-FILTER 7.26-
2315.65085 LEMOI HARDWARE REPAIR PARTS 11.25
2315.65040 LAPORT INC JANITORIAL SUPPLIES 515.43
2315.65040 LAPORT INC JANITORIAL SUPPLIES 722.79
2315.65040 LAPORT INC JANITORIAL SUPPLIES 226.65
2315.65625 CDS OFFICE TECHNOLOGIES DC POWER ADAPTER 240.00
2315.65625 CDS OFFICE TECHNOLOGIES BUNGI TETHER FOR STYLUS 32.90
2315.65625 CDS OFFICE TECHNOLOGIES STYLUS FOR DIGITIZER 10 PACK 288.00
2315.65625 CDS OFFICE TECHNOLOGIES 2 GB DDR MEMORY 232.00
2315.65625 CDS OFFICE TECHNOLOGIES PANASONIC TOUGHBOOK 6,900.00
2315.65085 FROGGMAN INDUSTRIES DBA FROGGM DIVE EQUIPMENT 173.00
2315.62295 FROGGMAN INDUSTRIES DBA FROGGM FIREFIGHTER TRAINING 600.00
2315.62521 EMSAR CHICAGO/MILWAUKEE STRETCHER MAINTENANCE 853.87
2315.65075 EMERGENCY MEDICAL PRODUCT MEDICAL SUPPLIES 1,046.24
2315.65625 ARMSTRONG MEDICAL CITIZEN CPR EQUIPMENT 110.00
2315.53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES AUG 2011 6,377.17
2315.62522 AIR ONE EQUIPMENT AIR QUALITY TEST 145.00
2315.62522 AIR ONE EQUIPMENT COMPRESSOR SERVICE 436.40
2315.62522 AIR ONE EQUIPMENT GAS METER REPAIR 228.33
21,441.49
2407 HEALTH SERVICES ADMIN
2407.62210 MUMM PRINT SHOP BUSINESS CARDS HEALTH 19.00
19.00
2425 DENTAL SERVICES
2425.65095 FEDERAL EXPRESS CORP.SHIPPING 24.58
2425.62521 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 281.00
2425.62210 MUMM PRINT SHOP BUSINESS CARDS HEALTH 19.00
2425.65075 DENTAL CITY DENTAL SUPPLIES 58.17
382.75
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 54.00
2435.62477 NEXTEL WIRELESS SERVICE 120.42
2435.64540 NEXTEL WIRELESS SERVICE 139.13
2435.65095 OFFICE DEPOT OFFICE SUPPLIES 68.30
2435.65095 OFFICE DEPOT OFFICE SUPPLIES 55.66
437.51
2440 VITAL RECORDS
Page 93 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 926.00
2440.62210 MUMM PRINT SHOP BUSINESS CARDS HEALTH 38.00
2440.65095 MSF GRAPHICS, INC.DEATH CERT. W/ FEATURES 1,325.00
2,289.00
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.62210 MUMM PRINT SHOP BUSINESS CARDS HEALTH 95.00
2455.64540 NEXTEL WIRELESS SERVICE 51.71
146.71
2605 DIRECTOR OF PUBLIC WORKS
2605.64540 NEXTEL WIRELESS SERVICE 49.71
49.71
2610 MUNICIPAL SERVICE CENTER
2610.65085 LEMOI HARDWARE SPRAY PAINT 7.65
2610.62225 SMITHEREEN PEST MANAGEMENT SER RODENT CONTROL 90.00
2610.64015 NICOR 0632 MONTHLY CHARGES 206.72
2610.65050 SCHNEIDER ELECTRIC BUILDINGS A MATERIALS MUNICIPAL BUILDING 1,325.00
2610.65050 SCHNEIDER ELECTRIC BUILDINGS A MATERIALS MUNICIPAL BUILDING 1,370.00
2610.64015 NICOR 0632 MONTHLY CHARGES 135.57
2610.65040 LAPORT INC JANITORIAL SUPPLIES 49.50
3,184.44
2625 ENGINEERING
2625.65105 PITMAN COMPANY DEVELOPER 304.36
2625.65105 PITMAN COMPANY TONER 301.95
2625.65105 PITMAN COMPANY TONER 211.82
2625.65105 PITMAN COMPANY INKJET VELLUM/PIXMA 127.82
2625.65105 PITMAN COMPANY BOND UNTAPED 549.43
1,495.38
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.65070 TRAFFIC TECHNICAL SUPPORT CONTROLLER REPAIR 436.00
2640.65070 BROWN TRAFFIC PRODUCTS 1 TRAFFIC SIGANAL CONTROLLER 7,440.00
7,876.00
2665 STREETS AND SANITATION ADMINIS
2665.64540 NEXTEL WIRELESS SERVICE 2,772.40
2,772.40
2670 STREET AND ALLEY MAINTENANCE
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 608.53
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 523.29
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 254.52
2670.62415 KLF TRUCKING 2011 DEBRIS HAULING & DISPOSAL 2,530.00
2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE/FLOWABLE FILL 2011 936.00
2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE/FLOWABLE FILL 2011 2,358.00
2670.65115 ARTS & LETTERS LTD.HONORARY STREET NAME SIGNS 782.00
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 1,455.42
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 307.55
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 246.95
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 259.57
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 260.58
Page 94 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 337.85
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 255.53
2670.65055 ARROW ROAD CONSTRUCTION MODIFIED HOT MIX ASPHALT 2011 401.48
11,517.27
2805 YOUTH SERVICES
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 675.19
2805.65630 BAKER & TAYLOR JUV PRINT 1,747.20
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 20.38
2805.65630 BAKER & TAYLOR JUV PRINT 48.14
2805.65630 BAKER & TAYLOR JUV PRINT 18.95
2805.65641 RANDOM HOUSE INC JUV A/V 118.40
2805.65641 MIDWEST TAPE JUV AV 132.68
2805.65630 BAKER & TAYLOR JUV PRINT 1,287.08
2805.65641 BAKER & TAYLOR JUV, ADULT AV 288.54
2805.65641 MIDWEST TAPE JUV AV 338.18
2805.65641 MIDWEST TAPE JUV AV 480.28
2805.65641 MIDWEST TAPE JUV AV 538.87
2805.65641 MIDWEST TAPE JUV AV 25.58
2805.65641 MIDWEST TAPE JUV AV 76.74
2805.65641 MIDWEST TAPE JUV AV 59.98
2805.65641 MIDWEST TAPE JUV AV 63.98
2805.65641 MIDWEST TAPE JUV AV 44.98
2805.65641 BOOK WHOLESALERS INC.JUV AV 180.68
2805.65630 BOOK WHOLESALERS INC.JUV PRINT 138.68
6,284.51
2806 ADULT SERVICES
2806.65641 BAKER & TAYLOR ADULT AV 14.23
2806.65641 BAKER & TAYLOR ADULT AV 10.18
2806.65641 BAKER & TAYLOR ADULT AV 22.01
2806.65641 BAKER & TAYLOR ADULT AV 40.37
2806.65641 BBC AUDIOBOOKS AMERICA ADULT AV 79.92
2806.65641 BBC AUDIOBOOKS AMERICA ADULT AV 371.06
2806.65630 BRODART COMPANY ADULT PRINT 331.91
2806.65641 RECORDED BOOKS INC.ADULT AV 151.00
2806.65641 RECORDED BOOKS INC.ADULT AV 206.60
2806.65641 RECORDED BOOKS INC.ADULT AV 111.60
2806.65641 RECORDED BOOKS INC.ADULT AV 1,926.60
2806.65641 RECORDED BOOKS INC.ADULT AV 33.00
2806.65641 RANDOM HOUSE INC ADULT AV 29.96
2806.65641 RANDOM HOUSE INC ADULT AV 30.00
2806.65641 RANDOM HOUSE INC ADULT AV 30.00
2806.65641 RANDOM HOUSE INC ADULT AV 59.96
2806.65641 RANDOM HOUSE INC ADULT AV 63.75
2806.65641 RANDOM HOUSE INC ADULT AV 251.25
2806.65641 RECORDED BOOKS INC.ADULT AV 272.20
2806.65635 CHICAGO SUN-TIMES PERIODICALS 267.28
2806.65630 BAKER & TAYLOR ADULT PRINT 833.66
2806.65630 BAKER & TAYLOR ADULT PRINT 158.44
2806.65630 BAKER & TAYLOR YA PRINT 467.11
Page 95 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2806.65630 BAKER & TAYLOR ADULT PRINT 37.56
2806.65635 MICROFILM EQUIPMENT AND SUPPLI MIRCOFILM SERVICE 769.00
2806.65630 BAKER & TAYLOR ADULT PRINT 210.00
2806.65630 BAKER & TAYLOR ADULT SERVICES 70.00
2806.65630 BRODART COMPANY ADULT PRINT CREDIT 20.50-
2806.65630 BRODART COMPANY ADULT PRINT 940.79
2806.65630 BRODART COMPANY ADULT PRINT 392.46
2806.65630 BRODART COMPANY ADULT PRINT 332.59
2806.65630 BRODART COMPANY ADULT PRINT 975.62
2806.65630 BRODART COMPANY ADULT PRINT 93.06
2806.65630 BRODART COMPANY ADULT PRINT 197.85
2806.65630 BRODART COMPANY ADULT PRINT 90.16
2806.65630 BRODART COMPANY ADULT PRINT 37.56
2806.65630 BRODART COMPANY ADULT PRINT 83.78
2806.65630 BRODART COMPANY ADULT PRINT 79.88
2806.65630 BRODART COMPANY ADULT PRINT 93.01
2806.65630 BRODART COMPANY ADULT PRINT 62.40
2806.65630 BRODART COMPANY ADULT PRINT 118.94
2806.65630 BAKER & TAYLOR ADULT PRINT 677.37
2806.65630 BAKER & TAYLOR ADULT PRINT 188.17
2806.65630 BAKER & TAYLOR YA PRINT 234.34
2806.65641 BAKER & TAYLOR ADULT AV 215.31
2806.65641 BAKER & TAYLOR JUV, ADULT AV 88.39
2806.65630 BAKER & TAYLOR ADULT PRINT 41.19
2806.65630 BAKER & TAYLOR ADULT PRINT 187.93
2806.65630 BAKER & TAYLOR YA PRINT 368.88
2806.65641 BAKER & TAYLOR ADULT AV 14.69
2806.65641 MIDWEST TAPE ADULT AV 9.99
2806.65641 BLACKSTONE AUDIO BOOKS INC.ADULT AV 904.45
2806.65630 BAKER & TAYLOR ADULT PRINT 61.06
2806.65641 BAKER & TAYLOR ADULT AV 113.85
2806.65641 BAKER & TAYLOR ADULT AV 251.18
2806.65641 BAKER & TAYLOR ADULT AV 10.18
2806.65641 BAKER & TAYLOR ADULT AV 110.12
2806.65641 BAKER & TAYLOR ADULT AV 44.08
2806.65641 BAKER & TAYLOR ADULT AV 73.42
2806.65641 BAKER & TAYLOR ADULT AV 123.65
14,044.50
2808 NEIGHBORHOOD SERVICES-LIBRARY
2808.65635 WALL STREET JOURNAL PERIODICALS 309.40
309.40
2820 CIRCULATION
2820.52610 UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES 322.20
2820.65100 K-LOG, INC.LIBRARY SUPPLIES 209.32
531.52
2825 NORTH BRANCH
2825.64015 NICOR 0632 MONTHLY CHARGES 104.18
104.18
Page 96 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2835 TECHNICAL SERVICES
2835.65100 SHOPPER, INC.TECH SERVICES SUPPLIES 485.27
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 4,944.30
2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 801.35
6,230.92
2840 MAINTENANCE
2840.62340 CINTAS #769 MAT SERVICES 57.69
2840.62225 CINTAS #769 MAT SERVICE 57.69
2840.65040 LAPORT INC FY11-12 BLANKET PURCHASE ORDER 564.20
2840.62225 CINTAS #769 MAT SERVICE 57.69
2840.64015 NICOR 0632 MONTHLY CHARGES 217.79
2840.62245 AMERICAN MESSAGING PAGER 6.00
961.06
2845 ADMINISTRATION
2845.64540 NEXTEL WIRELESS SERVICE 27.04
2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 25.05
2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 79.81
2845.56140 ILLINOIS DEPT OF REVENUE SALES TAX AUG. 2011 1,171.00
1,302.90
3005 REC. MGMT. & GENERAL SUPPORT
3005.64540 NEXTEL WIRELESS SERVICE 47.38
47.38
3010 REC. BUS. & FISCAL MGMT
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 12.56
3010.62705 PLUG & PAY TECHNOLOGIES CREDIT CARD BANK FEES 15.00
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 26.04
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 63.65
3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 3.50
120.75
3020 RECREATION GENERAL SUPPORT
3020.64540 NEXTEL WIRELESS SERVICE 47.38
3020.65125 COMCAST CABLE CABLE SERVICES AT REC CENTERS 8.41
55.79
3025 PARK UTILITIES
3025.64015 NICOR 0632 MONTHLY CHARGES 38.45
3025.64015 NICOR 0632 MONTHLY CHARGES 24.31
3025.64015 NICOR 0632 MONTHLY CHARGES 29.74
3025.64015 NICOR 0632 MONTHLY CHARGES 41.42
3025.64015 NICOR 0632 MONTHLY CHARGES 48.63
3025.64005 COMED MONTHLY CHARGES 43.41
3025.64005 COMED MONTHLY CHARGES 253.33
3025.64005 COMED MONTHLY CHARGES 32.84
3025.64005 COMED MONTLY CHARGES 146.14
3025.64005 COMED MONTHLY CHARGES 39.99
3025.64005 COMED MONTHLY CHARGES 98.99
3025.64005 COMED MONTHLY CHARGES 30.76
3025.64005 COMED MONTHLY CHARGES 52.57
3025.64005 COMED MONTHLY CHARGES 23.52
Page 97 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3025.64005 COMED MONTHLY CHARGES 277.99
3025.64005 COMED MONTHLY CHARGES 207.93
3025.64005 COMED MONTHLY CHARGES 27.19
3025.64005 COMED MONTHLY CHARGES 194.90
3025.64005 COMED MONTHLY CHARGES 20.68
3025.64005 COMED MONTHLY CHARGES 78.81
3025.64005 COMED MONTHLY CHARGES 91.10
3025.64005 COMED MONTHLY CHARGES 40.82
3025.64005 COMED MONTHLY CHARGES 279.06
3025.64005 COMED MONTHLY CHARGES 35.85
3025.64005 COMED MONTHLY CHARGES 12.09
3025.64005 COMED MONTHLY CHARGES 20.52
3025.64005 COMED MONTHLY CHARGES 18.61
3025.64005 COMED MONTHLY CHARGES 59.65
3025.64005 COMED MONTHLY CHARGES 340.06
3025.64005 COMED MONTHLY CHARGES 18.63
3025.64005 COMED MONTHLY CHARGES 379.09
3025.64005 COMED MONTHLY CHARGES 158.41
3025.64015 NICOR 0632 MONTHLY CHARGES 27.29
3025.64015 NICOR 0632 MONTHLY CHARGES 32.49
3025.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 305.01
3025.64005 COMED MONTHLY CHARGES 24.92
3025.64015 NICOR 0632 MONTHLY CHARGES 24.32
3025.64005 COMED MONTHLY CHARGES 29.08
3025.64005 COMED MONTHLY CHARGES 72.64
3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 861.78
3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 294.04
4,837.06
3030 CROWN COMMUNITY CENTER
3030.65110 EVANSTON IMPRINTABLES,INC.HATS 84.80
3030.62375 JEAN'S GREENS, INC.PLANT SERVICE AUG 11 50.00
3030.62505 FIEBIG, ESTHER YOUTH DANCE INSTRUCTOR 180.00
3030.62505 LOCKETT, LAMAR ADULT DANCE INSTRUCTOR 90.00
3030.62507 POSITIVE CONNECTIONS, INC.SURF TURF CAMP FIELD TRIP 261.00
665.80
3035 CHANDLER COMMUNITY CENTER
3035.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,779.68
3035.62505 SPORTS ENDEAVORS, INC 2011 VOLLEYBALL INSTRUCTION 558.00
3035.65040 LAPORT INC 2011 BLANKET PO JANITORAL 461.75
3035.65040 LAPORT INC 2011 BLANKET PO JANITORAL 346.72
3035.64540 NEXTEL WIRELESS SERVICE 28.94
3035.62507 VERTICAL ENDEAVORS SPORTS CAMP FIELD TRIP 848.00
3035.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 48.63
3035.62507 AMERICA'S ACTION TERRITORY CAMP FIELD TRIP 495.38
3035.62507 POSITIVE CONNECTIONS, INC.CAMP FIELD TRIP 184.88
3035.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 28.36
3035.62507 POSITIVE CONNECTIONS, INC.CAMP FIELD TRIP 281.38
3035.62507 POSITIVE CONNECTIONS, INC.CAMP FIELD TRIP 326.25
3035.62507 POSITIVE CONNECTIONS, INC.CAMP FIELD TRIP 217.50
Page 98 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3035.62507 POSITIVE CONNECTIONS, INC.CAMP FIELD TRIP 261.00
3035.62507 POSITIVE CONNECTIONS, INC.CAMP FIELD TRIP 304.50
3035.62507 POSITIVE CONNECTIONS, INC.CAMP FIELD TRIP 130.50
3035.65040 LAPORT INC 2011 BLANKET PO JANITORAL 241.85
6,543.32
3040 FLEETWOOD JOURDAIN COM CT
3040.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 21.15
3040.64540 NEXTEL WIRELESS SERVICE 27.04
3040.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BLOOMING CAMPERS 1,261.50
3040.62507 POSITIVE CONNECTIONS, INC.BLOOMING CAMPERS FIELD TRIP 293.63
3040.62507 POSITIVE CONNECTIONS, INC.BLOOMING CAMPERS FIELD TRIP 449.68
3040.62507 POSITIVE CONNECTIONS, INC.BLOOMING CAMPERS FIELD TRIP 1,000.50
3040.64015 NICOR 0632 MONTHLY CHARGES 146.93
3040.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 176.79
3040.62225 STA-KLEEN INC.11-12 BLANKET PO CLEANING 375.00
3040.62225 STA-KLEEN INC.11-12 BLANKET PO CLEANING 250.00
4,002.22
3045 FLEETWOOD/JOURDAIN THEATR
3045.62511 MUSIC THEATRE INTERNATIONAL ROYALTY 525.00
3045.62505 SMITH, ANYA BLAKEMAN STAGE MGR DRAMATIC READING SER 220.00
3045.62505 MARQUEZ, AUBREY STAGE CREW FJT 30.00
3045.62505 AGWADA, VINCENT PERFORMER SUMMER BLUES SET 375.00
3045.62505 HUDSON, JAMES PIANO TUNING 5 GUYS MOE 110.00
3045.62505 ROSEBOROUGH, KARA ADRIENNE STAGE CREW FJT SUMMR BLUES SET 80.00
3045.62511 MUSIC THEATRE INTERNATIONAL RENTAL 327.75
1,667.75
3050 RECREATION OUTREACH PROGRAM
3050.62505 DYKES, ALEX AFTER SCHOOL HANDS ON SCIENCE 210.00
210.00
3055 LEVY CENTER
3055.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 42.00
3055.65040 LAPORT INC 2011 BLANKET PO JANITORAL 168.95
3055.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 113.75
3055.64540 NEXTEL WIRELESS SERVICE 27.04
3055.62210 ALLEGRA PRINT & IMAGING 2011 BLANKET PO PRINTING 575.00
3055.62505 JANKIEWICZ, MALGORZATA 8 WEEK BEADING CLASS INSTR. 440.00
3055.62505 KOLAKOWSKI, DONALD 1ST PYMT ECT DIRECTOR FALL 11 1,175.00
3055.62505 SMITH, ANYA BLAKEMAN FIRST PYMT ECT ASSIST DIRECTOR 425.00
3055.56045 ILLINOIS DEPT OF REVENUE SALES TAX AUG. 2011 35.00
3055.65110 PIONEER DRAMA SERVICE INC SCRIPTS FOR ECT 114.75
3055.65110 PIONEER DRAMA SERVICE INC SCRIPTS FOR ECT 579.50
3055.62210 QUARTET COPIES POSTERS FOR ECT 160.00
3055.65040 LAPORT INC 2011 BLANKET PO JANITORAL 511.85
3055.65040 LAPORT INC 2011 BLANKET PO JANITORAL 142.00
4,509.84
3080 BEACHES
3080.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 166.21
3080.64540 NEXTEL WIRELESS SERVICE 77.61
Page 99 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
243.82
3085 RECREATION FACILITY MAINT
3085.64540 NEXTEL WIRELESS SERVICE 77.61
3085.65090 EVANSTON IMPRINTABLES,INC.LAKEFRONT TSHIRTS 357.61
435.22
3095 CROWN ICE RINK
3095.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 19.58
3095.64540 NEXTEL WIRELESS SERVICE 84.42
3095.62505 BABICZ, GEORGE S.SPEEDSKATING INSTRUCTOR 550.00
3095.65070 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 75.00
3095.62507 SIX FLAGS GREAT AMERICA ROBERT CROWN CAMP 4,212.00
3095.62251 MCCAULEY MECHANICAL SERVICE COMMERCIAL FREEZER REPAIR 669.82
3095.62251 MCCAULEY MECHANICAL SERVICE REPAIR AIR UNIT MOTOR IN LOBBY 412.00
3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06
3095.62507 POSITIVE CONNECTIONS, INC.CAMP FIELD TRIP 119.63
3095.62507 POSITIVE CONNECTIONS, INC.CAMP FIELD TRIP 228.38
3095.62507 POSITIVE CONNECTIONS, INC.CAMP FIELD TRIP 174.00
3095.62375 JEAN'S GREENS, INC.PLANT SERVICE AUG 11 50.00
6,627.89
3100 SPORTS LEAGUES
3100.62508 MEYER, HAL UMPIRE FEE 60.00
3100.62508 DANIELS, GARRY UMPIRE FEE/ASSIGNMENT FEE 475.00
3100.62508 BROOKS, MARVIN UMPIRE FEES 240.00
775.00
3110 TENNIS
3110.62205 EVANSTON ROUND TABLE LLC GOLF AND TENNIS AD 225.00
225.00
3130 SPECIAL RECREATION
3130.64540 NEXTEL WIRELESS SERVICE 54.08
54.08
3140 BUS PROGRAM
3140.64540 NEXTEL WIRELESS SERVICE 27.04
27.04
3150 PARK SERVICE UNIT
3150.64540 NEXTEL WIRELESS SERVICE 54.08
54.08
3155 GOLF
3155.62205 EVANSTON ROUND TABLE LLC GOLF AND TENNIS AD 200.00
200.00
3205 COMMUNITY RELATIONS
3205.62513 LADEN, BLAIR COMMUNITY PICNIC FACE PAINTER 300.00
3205.62513 GREENWELL, DALE PERFORMANCE 400.00
3205.62513 PORTAJANE CHICAGO COMMUNITY PICNIC WASHROOMS 340.00
3205.62513 CHICAGO TRUCK LEASING COMPANY RENTAL TRUCK COMMUNITY PICNIC 512.83
3205.64540 NEXTEL WIRELESS SERVICE 27.16
3205.62513 SIR SPEEDY PRINTING COMMUNITY PICNIC POSTER/FLYERS 510.36
Page 100 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3205.62490 HENRY'S FARM LINK CARD REIMBURSEMENT 268.00
3205.62490 IRON CREEK FARM LINK VOUCHER REIMBURSEMENT 52.00
3205.62490 K & K FARM'S LINK VOUCHER REIMBURSEMENT 120.00
3205.62490 LAKE BREEZE ORGANICS LINK VOUCHER REIMBURSEMENT 122.00
3205.62490 TERESA'S FRUIT AND HERBS LINK VOUCHER REIMBURSEMENT 55.00
3205.62490 GAST, ED LINK VOUCHER REIMBURSEMENT 66.00
3205.62490 ELKO'S PRODUCE AND GREENHOUSE LINK VOUCHER REIMBURSEMENT 65.00
3205.62490 KINNIKINNICK FARM LINK VOUCHER REIMBURSEMENT 42.00
3205.62490 SEEDLING LINK VOUCHER REIMBURSEMENT 45.00
3205.62490 OLD TOWN OIL LINK VOUCHER REIMBURSEMENT 45.00
3205.62490 ZELDENRUST FARM LINK VOUCHER REIMBURSEMENT 96.00
3205.62490 D & H FARMS LINK VOUCHER REIMBURSEMENT 48.00
3205.62490 NEW WORLD BAGEL CO. DBA BAGEL LINK VOUCHER REIMBURSEMENT 16.00
3205.62490 DONGVILLO FARM LINK VOUCHER REIMBURSEMENT 10.00
3205.62490 RIVER VALLEY RANCH LINK VOUCHER REIMBURSEMENT 132.00
3205.62490 M AND D FARMS LINK VOUCHER REIMBURSEMENT 55.00
3205.62490 DENNY'S ACRES LINK VOUCHER REIMBURSEMENT 11.00
3205.62490 LYON'S FARM LINK VOUCHER REIMBURSEMENT 69.00
3205.62490 J.W. MORLOCK AND GIRLS LINK VOUCHER REIMBURSEMENT 73.00
3205.62490 NICHOLS FARM LINK VOUCHER REIMBURSEMENT 109.00
3205.62490 FIRST, JON LINK VOUCHER REIMBURSEMENT 192.00
3205.62490 SMITS FARMS LINK VOUCHER REIMBURSEMENT 26.00
3205.62490 GENEVA LAKES PRODUCE LINK VOUCHER REIMBURSEMENT 64.00
3205.62490 NOFFKE FAMILY FARM LINK VOUCHER REIMBURSEMENT 76.00
3205.62490 TOMATO MOUNTAIN FARM LINK VOUCHER REIMBURSEMENT 37.00
3205.62490 HEARTLAND MEATS LINK VOUCHER REIMBURSEMENT 62.00
3205.62513 OFFICE DEPOT COMMUNITY PICNIC SCHOOL 1,499.10
3205.62513 HOUSE OF RENTAL RENTAL OF EQUIPMENT FOR 4,540.00
3205.62513 L.H. KLEIN & ASSOCIATES COMMUNITY PICNIC TSHIRTS 1,140.00
3205.62513 NEXPAK USA, INC.BACK PACKS FOR COM. PICNIC 5,680.35
3205.62490 GREAT HARVEST BREAD CO.LINK VOUCHER REIMBURSEMENT 111.00
3205.62513 CASTILLA, LUCHO PERFORMER-COMMUNITY PICNIC 75.00
3205.62513 FREEMAN, DEBBIE BALLOON SCULPTING COM. PICNIC 350.00
3205.62513 GREENWELL, DALE PERFORMANCE 100.00
17,541.80
3215 YOUTH ENGAGEMENT DIVISION
3215.64540 NEXTEL WIRELESS SERVICE 50.53
50.53
3505 PARKS & FORESTRY GENERAL SUP
3505.64540 NEXTEL WIRELESS SERVICE 608.50
608.50
3510 HORTICULTURAL MAINTENANCE
3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 78.26
3510.65070 MIDWEST FUEL INJECTION SERVICE REBUILT 4 INJECTORS 426.68
3510.62195 KGI LANDSCAPING 2011 LANDSCAPE MAINTENANCE 5,540.00
3510.62195 KGI LANDSCAPING 2011 LANDSCAPE MAINTENANCE 5,540.00
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2011 LANDSCAPE MAINTENANCE 394.75
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2011 LANDSCAPE MAINTENANCE 555.75
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2011 LANDSCAPE MAINTENANCE 551.50
Page 101 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
13,086.94
3515 PARKWAY TREE MAINTENANCE
3515.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 25.13
25.13
3520 DUTCH ELM DISEASE CONTROL
3520.62385 HAIR, MARY ASH TREE REMOVAL 208.00
208.00
3535 DUTCH ELM INOCULATION PROGRAM
3535.62496 JOHNSON TREE EXPERTS ABORTECT INJECTION~ELMS 223,574.05
223,574.05
3605 ECOLOGY CENTER
3605.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 7.12
3605.56045 ILLINOIS DEPT OF REVENUE SALES TAX AUG. 2011 11.00
3605.64015 NICOR 0632 MONTHLY CHARGES 15.41
3605.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 640.50
3605.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 80.86
3605.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 56.75
811.64
3610 ECO-QUEST DAY CAMP
3610.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 228.38
3610.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 228.38
3610.64540 NEXTEL WIRELESS SERVICE 15.52
472.28
3706 NCAP- NOYES CULTURAL FUND
3706.62665 Evanston Symph Orchestra Assoc GENERAL OPERATING GRANT 675.00
3706.62665 MUSIC INSTITUTE OF CHICAGO GENERAL OPERATING GRANT 875.00
1,550.00
3710 NOYES CULTURAL ARTS CTR
3710.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,984.33
3710.64015 NICOR 0632 MONTHLY CHARGES 136.11
3710.64540 NEXTEL WIRELESS SERVICE 27.04
2,147.48
3723 NCAP - ARTS CAMP
3723.62511 KAUFMANN'S EMPORIUM PERFORMER ARTS CAMP 175.00
3723.62507 POSITIVE CONNECTIONS, INC.CAMP FIELD TRIP 130.50
305.50
3727 NCAP - ETHNIC FESTIVAL
3727.62515 SUNBELT RENTALS, INC RENTAL ELECTRIC EQUIP.6,497.66
3727.65020 EVANSTON IMPRINTABLES,INC.TSHIRTS ETHNIC FESTIVAL 19.40
3727.65020 EVANSTON IMPRINTABLES,INC.TSHIRTS ETHNIC FESTIVAL 1,060.60
3727.62509 YARESEME, POORNIMA ETHNIC ARTS FEST DEMONSTRATOR 300.00
3727.62490 INNOVATIVE DESIGN & GRAPHICS C ETHNIC ARTS FEST POSTERS 265.00
3727.62210 INNOVATIVE DESIGN & GRAPHICS C GRAPHIC DESIGN ETHNIC ART 1,340.00
9,482.66
3729 NCAP - LAKESHORE FESTIVAL
3729.62490 ROBINSON, VIRGIL A.LAKESHORE ARTS FEST JUDGE 75.00
Page 102 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3729.62490 MELISSAS, JACQUELINE B.LAKESHORE ARTS FEST JUDGE 75.00
3729.62490 DEBRA MURRAY / WEARABLE ART LAKESHORE ARTS FEST AWARD 100.00
3729.62490 Mary Lou Hess LAKESHORE ARTS FEST AWARD 100.00
3729.62490 LORENZO'S STUDIO LAKESHORE ARTS FEST AWARD 100.00
3729.62210 INNOVATIVE DESIGN & GRAPHICS C LAKESHORE ARTS FEST POSTERS 265.00
3729.62509 YARESEME, POORNIMA LKSHR ARTS FEST DEMONSTRATOR 375.00
3729.62210 INNOVATIVE DESIGN & GRAPHICS C GRAPHIC DESIGN LAKESHORE 1,230.00
3729.65020 EVANSTON IMPRINTABLES,INC.TSHIRTS LAKESHORE 1,164.00
3,484.00
3733 NCAP - STARLIGHT CONCERTS
3733.62511 DRAZIN, DAVID PIANO FOR SILENT MOVIE STRLGHT 300.00
3733.62511 ARLEN MUSIC CONSULTANTS, INC. 2011 STARLIGHT CONCERT 1,700.00
3733.62210 EVANSTON SIGNS & GRAPHICS, INC BANNER MOVIES DAWES PARK 162.00
3733.62515 WINDY CITY FENCE,LLC, DBA WIND PORTABLE RESTROOMS TWIGG PK 185.00
2,347.00
3734 NCAP - THE GALLERY
3734.62210 SERAPH DIGITAL, INC.LAND AND WATER SHOW POSTCARDS 250.00
250.00
3736 NCAP- ARTS WEEK
3736.62205 EVANSTON ROUND TABLE LLC BACKSTAGE EVANSTON AD 924.00
924.00
3805 FACILITIES ADMINISTRATION
3805.64015 NICOR 0632 MONTHLY CHARGES 76.18
3805.65095 OFFICE DEPOT OFFICE SUPPLIES 18.56
3805.65095 OFFICE DEPOT OFFICE SUPPLIES 468.22
3805.64540 NEXTEL WIRELESS SERVICE 77.76
3805.64005 COMED MONTHLY CHARGES 321.59
3805.65095 OFFICE DEPOT OFFICE SUPPLIES 1,169.97
3805.62376 NICOR 0632 MONTHLY CHARGES 24.32
2,156.60
3806 CIVIC CENTER SERVICES
3806.65040 MARK VEND COMPANY VENDING SUPPLIES 168.00
3806.65040 MARK VEND COMPANY VENDING SUPPLIES 156.08
3806.64015 NICOR 0632 MONTHLY CHARGES 220.65
3806.62245 THYSSENKRUPP ELEVATOR *ELEVATOR SERVICE 540.00
3806.62225 DUSTCATCHERS, INC.FLOOR MATS FOR 209.00
3806.64540 NEXTEL WIRELESS SERVICE 107.48
3806.65040 EDWARD DON & COMPANY NAPKIN LOWFOLD 293.94
1,695.15
3807 CONSTRUCTION AND REPAIRS
3807.62509 DWG, INC.HEAT PUMPS 16,442.00
3807.64540 NEXTEL WIRELESS SERVICE 852.42
3807.62509 SCHNEIDER ELECTRIC BUILDINGS A MAINT. AGREEMENT 7,728.00
25,022.42
244502 CHILDHOOD LEAD POISONING GRANT
244502.62190 STAT ANALYSIS CORPORATION CASE SF2 002-10 304 SOUTH BLVD 162.00
244502.62190 ACE REMODELING CASE SF2 002-10 LEAD ABATEMNT 12,160.00
Page 103 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
12,322.00
522,216.12
00190 HPRP GRANT FUND
4901 HPRP GRANTS
4901.63160 CONNECTIONS FOR THE HOMELESS HPRP AUGUST 2011 7,758.78
4901.63159 CONNECTIONS FOR THE HOMELESS HPRP AUGUST 2011 249.58
4901.62295 FLAX, SARAH K REIMB. HPRP TRAINING TRIP 41.74
4901.63158 CONNECTIONS FOR THE HOMELESS HPRP AUGUST 2011 580.97
8,631.07
8,631.07
00200 MOTOR FUEL TAX FUND
5149 DODGE AV RESURFAC-OAKT-LEE STR
5149.65515 ARROW ROAD CONSTRUCTION 2011 DODGE AVE RESURFACING 95,018.34
95,018.34
95,018.34
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.65095 HENRY SCHEIN, INC.TOWELETTES 99.00
5150.62509 IRON MOUNTAIN OSDP BLANKET P.O. FOR OFF-SITE DATA 308.62
5150.65625 MOTOROLA SOLUTIONS, INC.UHF R2 XTL5000 CONSOLETTE 4,938.00
5150.65625 SUNGARD PUBLIC SECTOR, INC.TRAINING TRAVEL EXPENSES 315.00
5150.65085 MOTOROLA SOLUTIONS, INC.COMMUNICATION CHARGES 1,372.41
5150.65085 MOTOROLA SOLUTIONS, INC.CABLE 5 UNITS 534.75
5150.65085 MOTOROLA SOLUTIONS, INC.CABLE 213.90
5150.65085 MOTOROLA SOLUTIONS, INC.COMMUNICATION CHARGES 1,499.13
5150.64540 NEXTEL WIRELESS SERVICE 1,383.10
5150.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 2,698.71
13,362.62
13,362.62
00215 CDBG FUND
5200 HOUSING ASSISTANCE
5200.62825 DREW, INA SECURITY IMPROVMNTS 144 CALLAN 230.00
230.00
5205 TARGETED CODE ENFORCEMENT
5205.62770 ABG SERVICES, INC.CASE 11-1873 920 DODGE 225.00
5205.62770 ABG SERVICES, INC.CASE 11-1873 920 DODGE 125.00
5205.62770 TGF ENTERPRISES, INC.CASE 08-1905 2027 BROWN 75.00
5205.62770 TGF ENTERPRISES, INC.CASE 11-1838 1824 EMERSON 150.00
575.00
5220 CDBG ADMINISTRATION
5220.62185 BORJA, THERESA FINANCIAL MANAGEMENT SERV.3,690.00
5220.62285 FEDERAL EXPRESS CORP.SHIPPING 17.83
5220.62285 AARYNN/ALLYSSA TRUCKING CDBG PACKETS COURIER SERV.43.78
3,751.61
5240 PUBLIC SERVICES
5240.62980 NORTH SHORE SENIOR CENTER CASE MANAGEMENT SERVICES 19,568.00
Page 104 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5240.62935 JAMES B. MORAN CENTER FOR YOUT LEGAL/SOCIAL WORK 32,483.00
5240.63120 MEALS AT HOME FOOD-SENIORS-DISABILITIES 11,306.00
5240.62940 LEGAL ASSISTANCE FOUNDATION 1 EVANSTON LEGAL SERVICES 7,827.00
5240.62985 INTERFAITH HOUSING CENTER OF N HOMESHARING PROGRAM 12,176.00
5240.62960 INTERFAITH ACTION OF EVANSTON JOB COUNSELOR FOR HOMELESS 1,960.00
5240.67030 FAMILY FOCUS INC.TEEN PROGRAM BLOCK GRANT 8,697.00
5240.62970 CONNECTIONS FOR THE HOMELESS ENTRY POINT FY 2011 3,480.00
5240.62955 EVANSTON NORTHSHORE YWCA, DOME YWCA DOMESTIC VIOL. SERV.30,440.00
5240.62945 YOUTH JOB CENTER OF EVANSTON YOUTH EMPLOYMENT INITIATIVE 39,290.00
167,227.00
5260 ECONOMIC DEVELOPMENT
5260.62966 TECHNOLOGY INNOVATION CENTER/ EVANSTON BUSN. OWNERSHIP INIT.12,500.00
12,500.00
184,283.61
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.62190 RAM ARCHITECTS, INC.CASE SF1 011-11 1720 GREY 2,000.00
5280.65535 ANTON, KOCHIS & BOOTHE CASE SF1 013-11 1802 GREENLEAF 250.00
5280.65535 ANTON, KOCHIS & BOOTHE CASE SF1 016-11 1523 MCDANIEL 250.00
5280.65535 PHOENIX CONSTRUCTION COMPANY O CASE SF1 014-11 330 ASBURY 450.00
5280.65535 VALUE REMODELING CASE SF 962-09 939 MCDANIEL 12,800.00
5280.65535 INNERSPACE ENVIRONMENTAL CASE SF1 014-11 330 ASBURY 550.00
5280.65535 STAT ANALYSIS CORPORATION CASE SF 962-09 939 MCDANIEL 54.00
16,354.00
16,354.00
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62295 ACCELA, INC.Administrator Training 3,000.00-
5300.65522 ROOF TO DECK RESTORATION BUSINESS DISTRICT IMPROVEMENTS 680.00
5300.62295 ACCELA, INC.Administrator Training 1,500.00
5300.62295 ACCELA, INC.Administrator Training 1,048.70-
5300.62490 VICTORY VAN CORPORATION Moving Expenses - Griffin 9,714.50
5300.65522 MURRAY, PATRICIA WINDOW SIGNAGE 197.50
5300.62659 CHICAGO'S NORTH SHORE CONVENTI ANNUAL CONTRIBUTION - 6/30/12 32,781.81
5300.62295 ACCELA, INC.Administrator Training 6,000.00
5300.65522 NEW WORLD BAGEL CO. DBA BAGEL NEW SIGNAGE 615 DEMPSTER 296.50
5300.65522 SIR SPEEDY PRINTING MERCHANT GRAN REIMB.875.00
5300.65522 V.A. SHAF DESIGN/ EVANSTON PRI MERCHANT GRANT REIMB.1,785.00
49,781.61
49,781.61
00250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
5465.66061 CONNECTIONS FOR THE HOMELESS FIT`6 MONTHS SERV. REQUEST 2,592.00
5465.62490 INTERFAITH HOUSING CENTER OF N 2ND PAYMNT FORECLOSURE PREV.6,250.00
8,842.00
8,842.00
00320 DEBT SERVICE FUND
Page 105 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5700 1999 GO BONDS
5700.62350 WELLS FARGO BANK SERIES 2008D 250.00
250.00
5713 2011 A BONDS
5713.62280 FEDERAL EXPRESS CORP.SHIPPING 74.29
74.29
324.29
00330 HOWARD RIDGE TIF
5860 HOWARD RIDGE TIF
5860.64015 NICOR 0632 MONTHLY CHARGES 53.42
5860.64015 NICOR 0632 MONTHLY CHARGES 54.56
5860.64015 NICOR 0632 MONTHLY CHARGES 121.79
229.77
229.77
00415 CAPITAL IMPROVEMENTS FUND
415175 CIVIC CTR RENOVATIONS
415175.65050 ADDISON STEEL INC.iron plating 49.00
415175.65050 SIMPLEX GRINNELL WATERFLOW TESTING 545.25
415175.62145 KLAUCENS & ASSOCIATES, INC.CIVIC CENTER FIRE PUMP DESIGN 8,350.00
415175.65050 ADDISON STEEL INC.iron plating 1,127.60
415175.62145 KLAUCENS & ASSOCIATES, INC.CIVIC CENTER FIRE PUMP DESIGN 2,700.00-
7,371.85
415227 SERV. CTR- LOCKER ROOM RENOVAT
415227.62135 BEHLES & BEHLES SERVICE CTR LOCKER ROOM 11,361.93
11,361.93
415347 BRUMMEL TOT LOT
415347.62135 JJR, LLC BRUMMEL-RICHMOND TOT LOT 420.00
420.00
415555 CROWN CENTER STUDY
415555.62180 HVS CONVENTION, SPORTS & ENTER CROWN RFP 11-59 23,069.20
23,069.20
415857 STREET RESURFACING
415857.65515 ARROW ROAD CONSTRUCTION 2011 DODGE AVE RESURFACING 217,559.26
415857.65515 A LAMP CONCRETE CONTRACTORS, I 2011 WATER MAIN & CIP PROJECT 493,173.94
710,733.20
415871 TRAFFIC SIGNAL UPGRADES
415871.65515 STANLEY CONSULTANTS INC.Sheridan/NU Entrance Design Pr 3,641.22
3,641.22
416006 DOWNTOWN BRICK REPAIR
416006.65515 SCHROEDER & SCHROEDER INC EMERSON/GREENBAY & CLARK STR 108,012.15
108,012.15
416028 TRAFFIC SIGNAL& ST.LIGHT MAINT
416028.65515 MARK-IT THERMOPLASTIC PAVEMENT MARKS 1,157.51
1,157.51
416127 LAKEFRONT MASTER PLAN
Page 106 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
416127.62280 FEDERAL EXPRESS CORP.SHIPPING 17.83
416127.62280 FEDERAL EXPRESS CORP.SHIPPING 17.83
35.66
416138 2011 PARKING REPAIR PROJECTS
416138.65515 WISS, JANNEY, ELSTNER ASSOCIAT COMPREHENSIVE GARAGE REPAIR 71,652.92
416138.62225 BULLEY & ANDREWS, LLC COMPREHENSIVE PARKING 252,233.74
323,886.66
1,189,689.38
00420 SPEC ASSESS CAP PROJECT FUND
6365 SPECIAL ASSESSMENT
6365.65515 A LAMP CONCRETE CONTRACTORS, I 2011 ALLEY PAVING PROJECT 107,307.00
6365.65515 SCHROEDER & SCHROEDER INC 2011 50/50 SIDEWALK & CURB 106,228.08
213,535.08
6372 SPECIAL ASSESSMENT 1457
6372.56570 BEAUDOIN, MICHAEL OVERPAY INTEREST ON WARRANT 118.74
118.74
213,653.82
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.62210 MUMM PRINT SHOP BUSINESS CARDS ADMIN SERVICES 19.00
7005.62431 GARDA CL GREAT LAKES, INC.PICK UP SERVICE-SEPTEMBER 1,210.10
7005.64540 NEXTEL WIRELESS SERVICE 304.21
7005.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 33.88
1,567.19
7015 PARKING LOTS & METERS
7015.62230 TENG & ASSOCIATES INC.STRUCTUAL ENGINEERING AND 2,748.00
7015.65070 IPS GROUP, INC.MONTHLY MANAGEMENT FEE 360.80
7015.64005 COMED ELECTRICITY 1,258.84
7015.62245 TOTAL PARKING SOLUTIONS, INC. MAINTENANCE AGREEMENT 780.00
7015.62245 TOTAL PARKING SOLUTIONS, INC. PARTS AND LABOR CONTRACT 1,360.00
7015.65070 GRAINGER, INC., W.W.BATTERIES 642.60
7015.53500 COOK COUNTY COLLECTOR PARKING TAX AUG. 2011 240.00
7,390.24
7025 CHURCH STREET GARAGE
7025.53515 DE ANTA, ALDO VIDAL ACCESS CARD REFUND 25.00
7025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,081.10
7025.53515 NAZARENUS, ELLEN ACCESS CARD REFUND 25.00
7025.53515 SARMINI, JONATHAN ACCESS CARD REFUND 25.00
7025.53500 COOK COUNTY COLLECTOR PARKING TAX AUG. 2011 3,280.25
7025.53515 THOMPSON, RYAN ACCESS CARD DEPOSIT REFUND 25.00
7025.64505 CALL ONE COMMUNICTION CHARGES 918.95
7025.62509 REVCON TECHNOLOGIES, INC.REVCON MAINTENACE AGREEMENT 2,650.00
7025.53515 LEVINE, ZACK ACCESS CARD REFUND 25.00
7025.53515 DEO, DEEPAK ACCESS CARD REFUND 25.00
7025.53515 KEROUAC, CHARLES ACCESS CARD REFUND 25.00
7025.53515 KIM, JUNG ACCESS CARD REFUND 25.00
7025.53515 BAJOREK, JOSEF ACCESS CARD REFUND 25.00
Page 107 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7025.53515 CRAIG, GERALD ACCESS CARD REFUND 25.00
7025.53500 FEDERAL EXPRESS CORP.SHIPPING 20.53
7025.53515 RINCON, TOMAS ACCESS CARD REFUND 25.00
9,225.83
7036 SHERMAN GARAGE
7036.53515 WILSON, DENNIS ACCESS CARD DEPOSIT REFUND 25.00
7036.64505 CALL ONE COMMUNICTION CHARGES 1,895.59
7036.53515 SANTIAGO, AMANDA ACCESS CARD REFUND 25.00
7036.53515 WALTOS, ROBERT ACCESS CARD REFUND 25.00
7036.53515 BLAIN, TERENCE ACCESS CARD REFUND 25.00
7036.53515 KASS, AMANDA G.ACCESS CARD REFUND 25.00
7036.53515 YADAV, SHASHWAY ACCESS CARD REFUND 25.00
7036.53515 OLSON, MARK ACCESS CARD REFUND 25.00
7036.53515 FRIED, ROBERT ACCESS CARD REFUND 25.00
7036.53515 JOSEPH, ROBERT ACCESS CARD REFUND 25.00
7036.53515 ORTNER, DAVID M.ACCESS CARD REFUND 25.00
7036.53515 STUCKA, GREG ACCESS CARD REFUND 25.00
7036.53515 DALY, LAURA ACCESS CARD REFUND 25.00
7036.53515 PARTINGTON, LAURA G.ACCESS CARD REFUND 25.00
7036.53515 UFHEIL, WILLIAM ACCESS CARD REFUND 25.00
7036.53515 PICKERING, PAUL ACCESS CARD REFUND 25.00
7036.53515 BOLDT, EUGENE ACCESS CARD REFUND 25.00
7036.53515 LASSMAN, WILLIAM ACCESS CARD REFUND 25.00
7036.53515 VANEGAS, SANDRA ACCESS CARD REFUND 25.00
7036.53515 TERESE, ADAM ACCESS CARD REFUND 25.00
7036.53515 WOLF, ISABEL ACCESS CARD REFUND 25.00
7036.53515 WHITFIELD, CHRISTOPHER ACCESS CARD REFUND 25.00
7036.53515 D'AGOSTINO, ANGELA M.ACCESS CARD DEPOSIT 25.00
7036.53500 COOK COUNTY COLLECTOR PARKING TAX AUG. 2011 4,164.25
7036.62509 REVCON TECHNOLOGIES, INC.REVCON MAINTENANCE AGREEMEN 5,982.50
7036.62509 REVCON TECHNOLOGIES, INC.REVCON MAINTENANCE AGREEMEN 7,510.00
7036.53515 EVMARK ACCESS CARD REFUND 25.00
7036.53515 TOTTINGHAM, NICOLE ACCESS CARD REFUND 25.00
7036.53515 LEVIN, LAWRENCE E.ACCESS CARD REFUND 25.00
7036.53515 PENG, HENRY ACCESS CARD REFUND 25.00
7036.53515 RIEDER, ANITA ACCESS CARD REFUND 25.00
7036.53515 VISCARRA, ADRIANA ACCESS CARD REFUND 25.00
7036.53515 KHAN, FARRUKH ACCESS CARD REFUND 25.00
7036.53515 SHNAYDERSHTEYN, MILANA ACCESS CARD REFUND 25.00
7036.53515 SHIELDS, CHRISTOPHER ACCESS CARD DEPOSIT REFUND 25.00
7036.53515 TRAN, BRADLEY ACCESS CARD REFUND 25.00
7036.53515 KUSHNIR-GROMAN, TAMARA ACCESS CARD REFUND 25.00
7036.53515 MILESKI, BRITTANY ACCESS CARD REFUND 25.00
7036.53515 DAM, CHRISTA ACCESS CARD REFUND 25.00
7036.53515 WEINBERGER, ADAM ACCESS CARD REFUND 25.00
7036.53515 LINVILLE, WILLIAM ACCESS CARD REFUND 25.00
7036.53515 BRODERICK, KENDAL ACCESS CARD REFUND 25.00
7036.53515 LEVIN, FRANCINE ACCESS CARD REFUND 25.00
7036.53515 ORTNER, DAVID M.ACESS CARD REFUND 25.00
Page 108 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7036.53515 TAN, LOUIS ACCESS CARD REFUND 25.00
7036.53515 STAACKMANN, JANET ACCESS CARD REFUND 25.00
7036.53515 ACHESON, JERRY ACCESS CARD REFUND 25.00
20,627.34
7037 MAPLE GARAGE
7037.64505 CALL ONE COMMUNICATION CHARGES 1,194.51
7037.53515 GUDI, RADHIKA ACCESS CARD REFUND 25.00
7037.53515 DESLAUNERS, JOY ACCESS CARD REFUND 25.00
7037.53515 KAULOCK, CHARLES ACCESS CARD REFUND 25.00
7037.53515 HERNANDEZ, YOON ACCESS CARD REFUND 25.00
7037.53515 OUCHI, TORU ACCESS CARD REFUND 25.00
7037.53515 CHUNG, TERESA ACCESS CARD REFUND 25.00
7037.53515 GITS, JENNIFER ACCESS CARD REFUND 25.00
7037.53515 SHIAO, JAY ACCESS CARD REFUND 25.00
7037.53515 NELSON, ELENA ACCESS CARD REFUND 25.00
7037.53515 GOLECKLER, LARRY ACCESS CARD REFUND 25.00
7037.53515 SIMONSON, CHRIS ACCESS CARD REFUND 25.00
7037.53515 YUNGMANN, CHRISTOPHER ACCESS CARD REFUND 25.00
7037.53500 COOK COUNTY COLLECTOR PARKING TAX AUG. 2011 2,918.00
7037.53515 MANIBOG, YANN ACCESS CARD REFUND 25.00
7037.53515 CHEN, VINCENT ACCESS CARD REFUND 25.00
7037.64015 NICOR 0632 INVOICE AUG 2011 170.48
7037.53515 DOLINSKAYA, IRINA ACCESS CARD REFUND 25.00
7037.53515 MCCLELLAND, JOSEPH ACCESS CARD REFUND 25.00
7037.53515 YOUNG, WILLIAM ACCESS CARD REFUND 25.00
7037.53515 TALISCHI, FARNAK ACCESS CARD REFUND 25.00
7037.53515 CHOI, YUN SEUNG ACCESS CARD REFUND 25.00
7037.53515 ANDONI, NABIL ACCESS CARD REFUND 25.00
7037.53515 MOON, HWARANG ACCESS CARD REFUND 50.00
7037.53515 NASCI, ELIZABETH ACCESS CARD REFUND 25.00
7037.53515 FRANCO, RICHARD ACCESS CARD REFUND 25.00
7037.53515 NGUYEN, MINH ACCESS CARD REFUND 25.00
7037.53515 MOY, JACKIE ACCESS CARD REFUND 25.00
4,932.99
43,743.59
00510 WATER FUND
510 WATER FUND
510.22700 EVANSTON HOUSING CORP OVERPAYMENT WATER ACCOUNT 6,375.00
510.22700 LITTLE, GARY & MARIA REFUND OVERPAYMENT WATER 136.02
510.22700 STELZER, SCOTT REFUND OVERPAYMENT WATER 147.59
510.22700 ACCARINO, ROBERT REFUND OVERPAYMENT WATER 78.81
510.22700 OLSEN, ELIZABETH REFUND OVERPAYMENT WATER 94.54
510.22700 WELCOME, RICHARD & MARCIA REFUND OVERPAYMENT WATER 139.98
510.22700 AMBROGIO WACHOWSKI ENTERPRISE REFUND OVERPAYMENT WATER 83.15
510.22700 LPS FIELD SERVICES REFUND OVERPAYMENT WATER 38.00
510.22700 DIXON, RALPH REFUND OVERPAYMENT WATER 49.24
510.22700 GULI, JOE REFUND OVERPAYMENT WATER 75.59
510.22700 FITZGERALD, PATRICK & ANASTASI REFUND OVERPAYMENT WATER 196.54
510.22700 DEVINE, BETH REFUND OVERPAYMENT WATER 120.71
Page 109 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
510.22700 TURK, STEPHEN & ELIZABETH REFUND OVERPAYMENT WATER 114.86
510.22700 EVANSTON BOND AND MORTGAGE REFUND OVERPAYMENT WATER 42.20
510.22700 MARLATTE, TRAVIS REFUND OVERPAYMENT WATER 52.29
510.22700 AT PROPERTIES REFUND OVERPAYMENT WATER 35.88
510.22700 HURWITZ, MR REFUND WATER OVERPAYMNT 73.20
7,853.60
7100 WATER GENERAL SUPPORT
7100.64540 NEXTEL WIRELESS SERVICE 205.90
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 74.38
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 22.72
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 102.17
7100.62210 MUMM PRINT SHOP BUSINESS CARDS UTILITIES 76.00
7100.65040 LAPORT INC Janitorial Supplies 7100.65040 253.29
7100.56145 MCGAW YMCA FIRE HYDRANT DEPOSIT REFUND 300.00
7100.56140 ILLINOIS DEPT OF REVENUE SALES TAX AUG. 2011 140.00
7100.62315 FEDERAL EXPRESS CORP.SHIPPING 27.72
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 98.40
1,300.58
7105 PUMPING
7105.64005 MID AMERICAN ENERGY COMPANY MONTHLY CHARGES 950.04
7105.64505 CALL ONE COMMUNICTION CHARGES 128.56
7105.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 102,897.28
7105.64540 NEXTEL WIRELESS SERVICE 162.24
104,138.12
7110 FILTRATION
7110.65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUORSILIC ACID 15,809.80
7110.65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUORSILIC ACID 14,535.70
7110.65070 OAK SERVICES COMPANY CONDENSATE PUMP PARTS 152.50
7110.64540 NEXTEL WIRELESS SERVICE 162.24
7110.65015 JCI JONES CHEMICALS INC LIQUID CHLORINE -TON CONTAINER 2,940.00
7110.65015 JCI JONES CHEMICALS INC LIQUID CHLORINE -TON CONTAINER 2,940.00
7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 10.00
36,550.24
7115 DISTRIBUTION
7115.64540 NEXTEL WIRELESS SERVICE 400.72
400.72
7120 WATER METER MAINTENANCE
7120.62245 M.E. SIMPSON COMPANY INC 24" Mag Meter Test Hi/Lo 600.00
7120.65070 BADGER METER, INC.WATER METER & METER READING 1,210.00
7120.64540 NEXTEL WIRELESS SERVICE 85.62
7120.62245 M.E. SIMPSON COMPANY INC 36" Venturi Meter Test Hi/Lo 425.00
7120.65070 BADGER METER, INC.WATER METER & METER READING 319.00
7120.62245 M.E. SIMPSON COMPANY INC 8" Turbine Meter Test 325.00
7120.62245 M.E. SIMPSON COMPANY INC 12" Turbine Meter Test 325.00
3,289.62
153,532.88
00513 WATER-DEPR, IMPROV & EXTENSION
Page 110 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
733048 FILTER REHAB ( #19-#24)
733048.65515 KENO & SONS, CONSTRUCTION 1964 Filter Addition Rehab 46,975.50
46,975.50
733086 2008 WATER MAIN INSTALLATION
733086.65515 A LAMP CONCRETE CONTRACTORS, I 2011 WATER MAIN & CIP PROJECT 600,000.00
600,000.00
733113 PUMP. STATON SWITCHGEAR REPAIR
733113.62145 CAMP DRESSER & MCKEE INC.ENGINEERING SERVICES FOR 27,720.50
27,720.50
674,696.00
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.62415 KLF TRUCKING 2011 DEBRIS HAULING & DISPOSAL 2,370.50
7400.64540 NEXTEL WIRELESS SERVICE 232.30
7400.62460 THIRD MILLENNIUM ASSOC REGULAR, PAST DUE & SHUT OFF 501.09
3,103.89
7420 SEWER IMPROVEMENTS
7420.65515 A LAMP CONCRETE CONTRACTORS, I 2011 WATER MAIN & CIP PROJECT 170.00
170.00
3,273.89
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.62415 GROOT RECYCLING & WASTE SERVIC RESIDENTIAL REFUSE -MARCH 128,646.00
7685.62405 WELLS FARGO BANK- SWANCC SWANCC OPERATIONS & MAINT.75,358.79
7685.56155 ILLINOIS DEPT OF REVENUE SALES TAX AUG. 2011 278.00
7685.62390 LAKESHORE WASTE SERVICES, LLC CONDO REFUSE COLLECTION FOR 30,250.00
7685.62210 QUARTET COPIES COMPOST MANUALS 281.00
7685.68310 WELLS FARGO BANK- SWANCC SWANCC CAPITAL COSTS 7,283.06
242,096.85
7690 RESIDENTIAL RECYCLING COL
7690.62415 WELLS FARGO BANK- SWANCC RECYCLING TRANSFER FEES 10,580.03
7690.62415 GROOT RECYCLING & WASTE SERVIC YARD WASTE CONTRACT CHANGE 61,620.00
72,200.03
314,296.88
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.64540 NEXTEL WIRELESS SERVICE 107.82
7705.64505 CALL ONE COMMUNICTION CHARGES 199.36
307.18
7710 MAJOR MAINTENANCE
7710.65060 FULL THROTTLE MARINE, INC.REPLACE STARTER 1,033.13
7710.65060 GOLF MILL FORD A/C PARTS 299.51
7710.65060 GOLF MILL FORD FUEL LINES 600.85
7710.65060 GOLF MILL FORD WATER PUMP 96.17
7710.65060 GOLF MILL FORD GASKET 7.10
7710.65060 GOLF MILL FORD MISC. FILTERS 443.08
Page 111 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 GOLF MILL FORD HOSE ASYMB.60.72
7710.65060 GOLF MILL FORD OUTSIDE REPAIR 3,281.41
7710.65060 GOLF MILL FORD RETAINER RETURN 45.08-
7710.65060 GOLF MILL FORD CORE RETURN 40.00-
7710.65060 GOLF MILL FORD SEAL ASYMB. RETURN 47.83-
7710.65060 GOLF MILL FORD SWITCH RETURN 44.05-
7710.65060 GROVER WELDING COMPANY WELD REPAIR 522.90
7710.65060 GROVER WELDING COMPANY WELD REPAIR 775.20
7710.65060 HAVEY COMMUNICATIONS INC.STROBE BULB S/ WIRIING PIGTAIL 213.90
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING REPAIR 347.80
7710.65060 HAVEY COMMUNICATIONS INC.CABLE FOR SQUAD CAR COMPUTERS 81.90
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERY 85.95
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERY 394.00
7710.65060 KELLER HEARTT CO, INC.HXD OIL BULK 1,368.80
7710.65060 LAKE/COOK C.V. JOINTS INC SHAFT REPAIR 451.00
7710.65060 LAWSON PRODUCTS, INC.MISC. HARDWARE 94.14
7710.65060 MIDWEST FUEL INJECTION SERVICE MAIN HP FUEL 1,226.61
7710.65060 NAPLETON'S NORTHWESTERN -CHRYS OUTSIDE REPAIR 102.00
7710.65060 NORTH SHORE TOWING TOW & HOOK MEDIUM DUTY 290.00
7710.65060 NORTH SHORE TOWING TOW & HOOK HEAVY DUTY 600.00
7710.65060 NORTH SHORE TOWING TOW & HOOK HEAVY DUTY 900.00
7710.65060 ORLANDO AUTO TOP SEAT REPAIRS 350.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 754.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 654.80
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIRS 525.10
7710.65060 POWER WASHING PROS.TRUCK WASHES 522.00
7710.65060 R.N.O.W., INC.OUTSIDE REPAIR 3,427.07
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO PARTS 1,280.80
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO PARTS 652.00
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR 262.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 353.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 144.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 124.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 128.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 128.00
7710.65060 STANDARD EQUIPMENT COMPANY STEERING REPAIRS 803.24
7710.65060 STANDARD EQUIPMENT COMPANY CAMERA PARTS 104.40
7710.65060 STANDARD EQUIPMENT COMPANY STREET SWEEPER BROOMS~20 2,779.40
7710.62240 STANDARD INDUSTRIAL & AUTOMOTI WASHER SYSTEM REPAIRS 260.00
7710.65060 SUBURBAN ACCENTS, INC.GRAPHICS/LETTERING FIRE DEPT.625.00
7710.65060 SUNNYSIDE PARTS WAREHOUSE MODULE RETURN 125.00-
7710.65060 SUNNYSIDE PARTS WAREHOUSE PUMP RETURN 113.61-
7710.65060 SUNNYSIDE PARTS WAREHOUSE JOINT / TIE ROD 244.72
7710.65060 SUNNYSIDE PARTS WAREHOUSE SENSOR 29.58
7710.65060 SUNNYSIDE PARTS WAREHOUSE PUMP 113.61
7710.65060 SUNNYSIDE PARTS WAREHOUSE PULLEY 156.77
7710.65060 SUNNYSIDE PARTS WAREHOUSE ECM MODULE 544.00
7710.65060 SUNNYSIDE PARTS WAREHOUSE PUMP 238.84
7710.65060 SUNNYSIDE PARTS WAREHOUSE BRAKE PADS & FILTERS 1,041.24
7710.65060 WENTWORTH TIRE SERVICE TIRE REPAIRS 428.35
Page 112 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 WHOLESALE DIRECT INC REPLACE STRB. TUBE 71.20
7710.65035 WORLD FUEL SERVICES, INC./TEXO UNLEADED GAS 24,941.98
7710.65035 WORLD FUEL SERVICES, INC./TEXO ULTRA LOW DIESEL 24,509.10
7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 27,747.30
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L FUEL PUMP 111.26
7710.65010 MUMM PRINT SHOP Business Cards 19.00
7710.65060 FULL THROTTLE MARINE, INC.REPAIR TRIM/PORT WINDSHIELD 2,798.58
7710.65060 FULL THROTTLE MARINE, INC.REPAIR WIRING/IGNITION 1,620.98
7710.65060 1ST AYD CORP.BRAKE PARTS 223.39
7710.65060 A & A TRANSMISSION CORP.OUTSIDE REPAIR 2,601.75
7710.65060 A & A TRANSMISSION CORP.OUTSIDE REPAIR 273.05
7710.65060 AETNA TRUCK PARTS, INC.OIL FILTERS 632.40
7710.65060 AETNA TRUCK PARTS, INC.FUEL FILTERS 178.36
7710.65060 AETNA TRUCK PARTS, INC.LED SIGNAL STAT 75.69
7710.65060 AETNA TRUCK PARTS, INC.HI-POWER BELT 65.36
7710.65060 AETNA TRUCK PARTS, INC.RELAY 170.90
7710.65060 AETNA TRUCK PARTS, INC.BRAKE JOB 1,103.56
7710.65060 AETNA TRUCK PARTS, INC.BRAKE JOB 325.67
7710.65060 AETNA TRUCK PARTS, INC.LIGHTING PARTS 199.54
7710.65060 AETNA TRUCK PARTS, INC.ALARM SWITCH 270.99
7710.65060 BILL'S AUTO & TRUCK REPAIR MIRROR REPAIR 59.73
7710.65060 BUCK BROTHERS, INC.FILTER/PARTS 60.00
7710.65060 CARQUEST EVANSTON BRAKE ROTOR 76.33
7710.65060 CARQUEST EVANSTON MOTOR TUNE-UP 41.94
7710.65060 CARQUEST EVANSTON GASKET 1.10
7710.65060 CARQUEST EVANSTON SEAT BELT STOP KIT 19.47
7710.65060 CARQUEST EVANSTON SEAT BELT STOP KIT 64.90
7710.65060 CARQUEST EVANSTON TRACTOR LAMP 93.60
7710.65060 CARQUEST EVANSTON ELECTRICAL 18.64
7710.65060 CARQUEST EVANSTON BAND CLAMP 12.94
7710.65060 CARQUEST EVANSTON 3-WIRE MALE PIGTAIL 33.36
7710.65060 CHICAGO HARLEY-DAVIDSON OUTSIDE REPAIR 314.70
7710.65060 CHICAGO HARLEY-DAVIDSON OUTSIDE REPAIR 325.26
7710.65060 CHICAGO HARLEY-DAVIDSON OUTSIDE REPAIR 307.66
7710.65060 CHICAGO HARLEY-DAVIDSON OUTSIDE REPAIR 307.66
7710.65060 CHICAGO HARLEY-DAVIDSON OUTSIDE REPAIR 307.66
7710.65060 CHICAGO HARLEY-DAVIDSON OIL CHANGE-LEASED CYCLE 307.66
7710.65060 CHICAGO INTERNATIONAL TRUCKS, INJECTION PRESSURE REGULATOR 339.90
7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL PRIMER 103.02
7710.65060 CHICAGO INTERNATIONAL TRUCKS, TRANS GASKET 45.83
7710.65060 CHICAGO INTERNATIONAL TRUCKS, BLOWER 177.18
7710.65060 CHICAGO INTERNATIONAL TRUCKS, SENSOR 135.47
7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRACKET/KIT/VALVE 175.21
7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL KIT 15.38
7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL RESERVOIR 70.45
7710.65060 CHICAGO INTERNATIONAL TRUCKS, STARTER MOTOR 325.64
7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL/WATER DRAIN VALVE 33.82
7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 167.33
7710.62355 CINTAS #22 UNIFORM SERVICE 146.96
7710.62355 CINTAS #22 UNIFORM SERVICE 108.46
Page 113 of 563
CITY OF EVANSTON, ILR5504003B
BILLS LIST
09/27/11PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.62355 CINTAS #769 MAT SERVICE 123.73
7710.62355 CINTAS #769 MAT SERVICE 123.73
7710.65060 CITY WELDING SALES & SERVICE I PROPANE, LIQUIFIED 62.40
7710.65060 CITY WELDING SALES & SERVICE I ACETYLENE WELDING 81.48
7710.65060 COUNTRY GAS CO.CYLNDER RENTAL 29.95
7710.65060 CUMBERLAND SERVICENTER SENSOR/ COOLANT 28.42
7710.65060 CUMMINS N POWER, LLC.OUTSIDE REPAIR 3,319.54
7710.65060 CUMMINS N POWER, LLC.OUTSIDE REPAIR 1,378.32
7710.65060 DOUGLAS TRUCK PARTS TOUCHMASTER CONTROL REBUILD 156.00
7710.65060 DOUGLAS TRUCK PARTS HITCH PIN 93.60
7710.65060 EQUIPMENT DEPOT LIFT TRUCK SERVICE 104.01
7710.65060 EVANSTON CAR WASH & DETAIL CEN CAR WASHES 40.96
7710.65060 FREEWAY FORD TRUCK SALES OUTSIDE REPAIR 3,321.64
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC DOOR LIGHT 84.14
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC DISPLAY, COLOR HED 2,839.95
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC FLOOD LIGHT BULB 66.42
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC REGULATOR ELECTRIC 405.81
7710.65060 GOLF MILL FORD PARTS-BRAKES 790.74
7710.65060 GOLF MILL FORD WINDOW SWITCH 44.05
7710.65060 GOLF MILL FORD GASKET KIT 73.81
7710.65060 GOLF MILL FORD SEAL ASYMB.23.09
7710.65060 GOLF MILL FORD WINDOW SWITCH 53.48
134,917.11
135,224.29
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 TEPFER CONSULTING GROUP LTD *ACTUARIAL VALUATION 2011-12 5,000.00
5,000.00
5,000.00
00705 POLICE PENSION FUND
8100 POLICEMEN'S PENSION
8100.61755 MIDWEST MEDICAL RECORDS ASSN. *MEDICAL RECORDS 78.38
8100.61755 OTTOSEN BRITZ KELLY COOPER AND *LEGAL SERVICES 6,083.02
8100.61755 SCHOOLMASTER, TIMOTHY L *MEAL REIMB. HEARING 68.86
8100.61755 TEPFER CONSULTING GROUP LTD *ACTUARIAL VALUATION 2011-12 5,000.00
8100.61755 OTTOSEN BRITZ KELLY COOPER AND *LEGAL SERVICES 2,369.93
13,600.19
13,600.19
3,645,754.35
Page 114 of 563
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
General
1910.62655 Secap Secap Lease Monthly 255.05
3205.62695 Best Taxi Taxi Cab Coupons payment 3,774.00
3205.62695 Norshore Cab Taxi Cab Coupons payment 6,576.00
10,605.05
Insurance
Various Various Casualty Loss 38,854.91
Various Various Casualty Loss 4,130.07
Various Various Worker's Comp 20,233.02
Various Various Worker's Comp 38,790.44
102,008.44
NSP2
Various Brinshore Development LLC NSP2 Real Estate Activities 196,011.27
196,011.27
Sewer
7555.68305 IEPA Loan Disbursement Sewer Imp 171,173.91
171,173.91
479,798.67
Grand Total 4,125,553.02
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09/27/2011
Page 115 of 563
For City Council meeting of September 26, 2011 Item A3
Business of the City by Motion: Davit-Arm Luminaire Upgrade
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Rajeev Dahal, Senior Traffic Engineer
Subject: Sole Source purchase of Davit Arm Street Light Replacement Fixtures for
the Davit Arm Luminaire upgrade project.
Date: September 19, 2011
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a sole
source contract with American Induction Technologies (AITI) (1620 S. Sunkist St.
Anaheim, CA 92806) in the the amount of $128,000.00 to purchase two hundred (200)
replacement street light fixtures for the following areas: West Evanston TIF District;
Church Street from McDaniel Avenue to Darrow Avenue; and Chicago Avenue from
Howard Street to Sheridan Road.
Funding Source:
The majority of the funding for this work will come from the Capital Improvement Fund
“Streetlight Upgrade Program – Luminaire Replacement” (415868) in the amount of
$80,640. Additional funding will be provided by the Economic Development Fund
(5300.65522) in the amount of $10,240 and the West Evanston TIF Fund (5870.62605)
in the amount of $37,120.
Summary:
In 2009, a working group consisting of the City Engineer, Traffic Operations Manager,
and the Sustainability Coordinator, interviewed seven lighting distributors. Replacement
luminaires were evaluated based on energy efficiency, unit cost, warranty, and
aesthetics. These units will achieve an estimated energy savings of 50%-60% over the
existing mercury vapor units. In addition they will have a longer operating lifetime,
saving replacement and maintenance cost. Four units were selected for field testing.
Based on the pilot field testing, considering the initial capital cost and overall payback,
the working group concluded that the American Induction Technologies (200 watt
Induction Fixture) provides the best combination of value and performance. The
findings were presented at the October 28, 2009 Transportation and Parking
Memorandum
Page 116 of 563
Page 2 of 2
Committee. The Committee voted unanimously to move forward with the procurement
process for the American Induction Technologies Model #LC-S106WR-200W Induction
fixtures. With the September 27, 2010 award of the Energy contract, the City Council
established the AIT Model #LC-S106WR-200W Induction fixture as the standard Davit
Arm fixture throughout the City of Evanston.
The two hundred (200) replacement street light fixtures will be installed by City of
Evanston electricians on various streets as specified above.
Attachments:
Location Map
AITI Lighting quotation
Page 117 of 563
1620 S Sunkist St
Anaheim, CA. 92806
P: 866-611-2484 P: 714-456-1122 F: 866-611-2485
QUOTATION
September 21, 2011
This Quotation has been specifically prepared for: Ship To:
Paul Schneider Same
CITY OF EVANSTON
2100 Ridge Ave
Evanston, IL 60201
847-448-8291
pschneider@cityofevanston.org
Delivery: 10 Weeks or sooner Shipping: FOB CA To be Added
Freight allowed $15,000
Terms TBD 50%dep
may be required
Quantity Item No. Description Unit $ Total $
200 LC-S106-WR-200-240 200/240 cobrahead $640 $128,000
Bronze
Sealed photocell receptacle
Drop lens
50% deposit required Balance N30
On approved credit
Freight allowed
NOTE: VOLTAGE MUST BE DESIGNATED
AT TIME OF ORDER
QUOTE VALID FOR 30 DAYS
Rep: Quoted By: Karen Lyles 9.14.11
Sub-Tot. $128,000
Sales Tax
Freight N/A
Total $128,000
Page 118 of 563
NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E
M I C H I G A N1200
1800 29002300200019001600400100
200
800
900
1000
1700
2100
2700
2800
500
2100
2700 340030002200160015001000500300300
1100
1200
1300
1800
1900
2300
2900
900 28002500270025007006005002400
1400
1500
1900
2200
2300
2600 350026002400180017001500120011001000800600
2500
2600
300
400
600
800
700
2800 3600230020002200130012001100700200400
1600
200
1000 380033001700900900200500
2000
1300
1600
2500
2400 370026002400210019001400100300100700
1400
1500
2200
100
1100
1700
2000 320031002100180013001400800600400JENKS ST
HAVEN ST
PAYNE ST
LEON PL
P
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GREY AVEHARRISON ST
PR
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THELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVELEMAR AVEMARCY AVEDAVIS S
T
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LIBRARY PL
SIMPSON ST
CLYDE AVEBROWN AVEGREELEYELMWOOD AVESEWARD ST
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GREY AVEFLORENCE AVEHOWARD ST
ISABELLA ST
GROSS POINT RDCUSTER AVELYONS ST
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DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEEMERSON ST
BRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST
PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH
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DEMPSTER STJACKSON AVEKEDZIE ST
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McDANIEL AVEBRI
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BROWN AVENORMANDY PL
WOODLAND RD
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WARREN STLIVINGSTON WASHINGTON ST
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HAMILTON ST
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GREENWOOD ST
UNIVERSITY PLREESE AVEBRUMMEL PL
GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL
BRADLEY PL
GREENLEAF STWALNUT AVEROSALIE ST
BURNHAM PLBENSON AVESHERMAN PL
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WADE CT
BROWN AVECROFT LNBROWNGREYCENTRAL ST
RIDGE AVECHANCELLOR ST
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WESLEY AVEDODGE AVEHARVARD TER MAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL
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FOSTER ST
ASBURY AVEBARTON AVEEUCLIDPARK PL
WESLEYCLARK ST
LIVINGSTON ST
COLFAX TER
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GRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST
ISABELLA ST
DAVIS ST
MAIN ST
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HAYES
DARTMOUTH PL
COLFAX PL
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LAKESIDE CT
CHURCH ST
HARTZELL ST
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NOYES ST
LAKE ST
THAYER ST
WASHINGTON ST
LAKE ST
LIVINGSTONCHANCELLOR
LYONS ST
DEWEY AVEPAYNE ST
MAIN STDODGE AVECENTRAL ST
McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL ST
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PITNER AVELINCOLN ST
HINMAN
AVE
SEWARD ST
WESLEY AVECENTRAL ST
KEENEY ST RIDGE
AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST
LINCOLN ST
SEWARD STDARROW AVEGREY AVEPARK PL
ORRINGTON AVEELGI
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ELMWOOD AVECOLFAX ST
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FLORENCE AVEFOREST AVEFOSTER STSIMPSON ST
WESLEY AVEOAKTON ST SHERIDAN
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SHERIDAN RD
DEMPSTER ST
GREY AVELEE ST
SIMPSON ST
CHICAGO
AVECHICAGO
AVEBENNETT AVEMADISON ST
KEENEY STRIDGE AVESHERIDAN RDMONTICELLO PL
RICHMOND AVEGRANT ST ASBURY AVEMcDANIEL AVEAUSTIN STASHLAND AVEWESLEY AVEGLENVIEW RD
NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEMULFORD ST
GREENLEAF ST
HILLSIDE RD
CLEVELAND ST BROWN AVEHARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST
McCORMICK BLVDFOSTER STGREENWOOD ST
CALLANPARK PL
JUDSON
AVE
NOYES ST
DARROW AVEASHLAND AVEHARRISON ST
EASTWOOD AVEARTSCIRCLE DR
NOYES WOODBINE AVEPRINCETONCLIFFORD ST
HIGHLAND AVELAWNDALE AVETECH DR
DARTMOUTH PL
Davit Arm Fixture Induction Lighting Upgrades
9/15/2011
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
DaviArmByFunding.mxd
City of Evanston Department of Public Works
Projects by Funding Source
Economic Development Funds
West Evanston TIF
CIP Luminaire Replacement
Main Road
Local Street
Railroad
Water
City Boundary
0 0.5 10.25
Mile
Page 119 of 563
For City Council meeting of September 26, 2011 Item A4
Business of the City by Motion: Change Order for 50/50 Sidewalk & Curb Program
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Sat Nagar, P.E., Senior Engineer, Division of Transportation
Subject: Approval of Change Order # 1 to the 2011 50/50 Sidewalk & Curb
Replacement Program
Date: September 15, 2011
Recommended Action:
Staff recommends that the City Council authorize the City Manager to approve Change
Order # 1 to the 2011 50/50 Sidewalk & Curb Replacement Contract (Bid #12-25) to the
lowest responsive and responsible bidder, Schroeder & Schroeder Inc., 7307 Central
Park Avenue, Skokie, IL 60076 in the amount of $32,750. The change order will allow
an additional forty two home owners to participate in this year’s 50/50 Sidewalk and
Curb Replacement Program.
Funding Source:
Funding for this work will be from the Special Assessment Fund $200,000 (6365.65515)
and the Resident’s Share. The City has collected $39,000 from home owners in the first
phase of the program and we expect to collect an additional $43,000 in phase II of this
program.
Summary:
The 50/50 Sidewalk & Curb Replacement Program is a long-standing City program
administered annually by the Division of Transportation to provide for the replacement
of deteriorated sidewalk sections and/or curbing as requested by property owners.
Under the program, property owners pay just 50% of the cost for replacing sidewalks
and/or curbing along the frontage of their house. They also receive a very competitive
price for the work, given the magnitude of the sidewalk program and competition for the
City wide contract.
While the project is generally bid and awarded in early summer based on projected
quantities of sidewalk items, the actual quantity is not know until early September when
the City stops taking resident requests for participation in the program.
Memorandum
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Schroeder & Schroeder Inc. was selected in a competitive bidding process earlier this
year to be the contractor to complete the City’s 2011 50/50 sidewalk & curb program.
The quantities in this program are driven by citizen requests. Through the first week of
September, this year’s requests total $218,000, which is $32,750 in excess of the
projected demand reflected in the original contract amount of $185,250 approved by the
City Council. This list also includes sidewalk locations that have been identified by
PRCS & citizens for tree root damage. There is sufficient funding in the 50/50 Sidewalk
& Curb Replacement Program to cover the cost of this change order. Schroeder &
Schroeder Inc. has worked with the City before and has completed projects on time and
within budget.
The table below indicates the cost distribution for the City & Resident’s portion of the
50/50 sidewalk & curb replacement program.
2011 50/50 SIDEWALK AND CURB REPLACEMENT PROGRAM
COST: TOTAL 50/50
RESIDENT 50/50 CITY TREE ROOT DAMAGED
SIDEWALK/ PRCS
PHASE 1: $117,090 $38,815 $32,832 $45,443
PHASE 2 -
ESTIMATE: $100,910 $42,561 $38,981 $19,368
TOTALS: $218,000 $81,376 $71,813 $64,811
Schroeder & Schroeder Inc. has worked with the City before on similar projects and
completed work on time and within budget.
Attachments:
Change Order Form
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City of Evanston
Publics Works Department
Division of Transportation
2011 50/50 Sidewalk & Curb Replacement Program
Change Order #1 (Contract Amendment)
Contractor:Schroeder & Schroeder Inc.
Contract:
Original Approval:July 11, 2011
Original Contract Amount: $185,250.00
Proposed Change Order #1: $32,750.00
Revised Contract Amount: $218,000.00
Project Schedule: Start Date: August 15, 2011
Completion Date: October 30, 2011
Approvals:
For the Contractor:For the City:
____________________________________________________________
Signature Signature
_______________________________City Manager___________________
Title Title
Date: _________________________Date: _________________________
2011 50/50 Sidewalk & Curb Replacement Program
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For City Council meeting of September 26, 2011 Item A5
Business by Motion: FY2010-11 Audited Annual Financial Report
Accept and Place on File
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Treasurer
Hitesh Desai, Accounting Manager
Subject: 2010-11 Audited Annual Financial Report
Date: September 5, 2011
Recommended Action:
Staff recommends that the FY2010-11 Audited Annual Financial Report be accepted
and placed on file. This item was held in Committee on September 12, 2011.
Summary:
Each year the City completes an independent audit of our financial performance for the
prior year. Under separate cover you have received the following documents:
• The 2010-11 Audited Annual Financial Report – This report provides a complete
listing of all financial activities of the City of Evanston for the 2010-11 fiscal year.
• The Communications from Auditor to Management and The City Council – This
communication includes many enhancements to the previous versions of Council
communications commonly known as the Management Letter. This
correspondence includes all comments from our independent Auditor, Baker
Tilley Virchow Krause, LLP.
• A supplemental audit requested by City staff of our Cash Receipts and
Collections procedures and activities, completed in 2011.
Once again the City is receiving an unqualified opinion, meaning our Financial Report
fairly states the City’s financial position in the opinion of the Auditor.
The Management Letter from Baker Tilly includes many suggestions for improvement
based on these requirements in accounting and finance operations and includes staff
responses to these comments. In some cases, our current operating structure makes
compliance difficult without staffing changes. This being said, City staff will continue to
work to improve operations according to our Auditor’s recommendations. A Manager
from Baker Tilly will be present on September 12, 2011 to discuss their annual review.
Memorandum
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This document is available on the City’s website at www.cityofevanston.org.
-------------------------------------------------------------------------------------
Provided separately at:
http://www.cityofevanston.org/transparency/budget-financial-reports/
The 2010-11 Audited Annual Financial Report
The Communications from Auditor to Management and the City Council
Report on Cash Receipts and Collections procedures
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Page 1
Mr. Martin Lyons
Assistant City Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Report on Review of Cash Receipt Collections
The City of Evanston (“the City”) requested our assistance in reviewing and assessing internal
controls and procedures surrounding the City’s cash collection points. The overall engagement
objectives were to identify any key issues observed and communicate best practices of a well‐run
collection system. Identified cash collections points for this engagement included:
City Hall Collector’s office
Garage parking collections within City Hall
Chandler ‐ Newberger Community Center
Our report is organized as follows:
> Background
> Approach
> Executive Summary
> Appendix A – Internal Control Structure
> Appendix B – Specific Findings and Recommendations
Page 143 of 563
Mr. Martin Lyons
Assistant City Manager
City of Evanston
Page 2
Background:
This study was undertaken to evaluate the cash collection processes and financial records with the
following specific outcomes in mind:
> Maintain and/or improve internal controls
> Identify practices that are inconsistent with “best practices”
Maintain and/or improve internal controls
Cash receipts maintain an internal control structure, the purpose of which is to provide reasonable
assurance that specific objectives are achieved. These objectives include the safeguarding of assets
from unauthorized use or disposal and appropriate authorization of transactions.
Two of the components of the internal control structure relevant to this study are the accounting
system and the control procedures. See Appendix A for a detailed description of these control
system components.
The objective of this evaluation is to consider the City’s internal control structure in the process of
evaluating the City of Evanston City Hall Collector’s office, garage parking collections within City Hall,
and the collection point at the Chandler – Newberger Community Center and limit recommendations
of opportunities for efficiencies to those that maintain or improve that internal control structure.
Identify practices that are inconsistent with “best practices” used by other governments
Achieving efficient cash receipt operations that maximize the benefit to the residents goes beyond
just maintaining a sound internal control structure. Optimizing available resources, developing
comprehensive procedure manuals, and providing proper employee training also play an important
role in obtaining efficient and consistent operations.
We considered these items, referred to as “best practices,” during our evaluation of the cash receipt
processes.
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Mr. Martin Lyons
Assistant City Manager
City of Evanston
Page 3
Approach:
The evaluation of the City’s cash receipt processes consisted of the following components:
> Project Planning
> Completion of Assessments
> Analysis of Results
Project Planning
The planning phase included the following:
> Identify the practices of a well‐run municipality to develop a “best practices” benchmark
against which to compare the City’s operations. This approach helps identify controls that are
not present in the City’s procedures but which are components of a good internal control
structure. For these purposes, we considered industry sources, trade materials and our
experience and knowledge in the industry.
> Development of a work program. The work program served to organize the work so that the
City’s objectives were met. In planning the work to be performed, we considered your
desired outcomes.
Completion of Assessments
The completion of assessments phase included:
> Interviews of personnel at the previously identified cash collection points and the
performance of walkthroughs of procedures with staff.
> Obtain a selection of cash receipts and assess the process performed in comparison to the
City’s current documented procedures and industry “best practices”. Assessments included
the use of daily receipt registers to record transactions, the security of daily deposits, and the
identification of control strengths and weaknesses.
Analysis of Results
> Assess the information gathered in the assessment phase with respect to the desired
outcome in Project Planning. During this phase we consider internal control structure to
identify areas of weakness. We also determine how findings compare to “best practices”
noted in other municipalities in an attempt to identify areas of improvement.
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Mr. Martin Lyons
Assistant City Manager
City of Evanston
Page 4
Executive Summary:
As part of the engagement, we selected a sample of revenues from each of the previously identified
cash collection points for testing. The results of our testing indicated that some revenues were not
processed in accordance with the City’s standard cash collection procedures. These specific findings
are documented in Appendix B of this report. Of the items tested during this engagement where
proper documentation was available, we did not identify any transactions that appeared to indicate
employee improprieties occurred. However, we offer the following observations and
recommendations based on our review and evaluation of the City’s cash receipt process:
Segregation of duties
Segregation of duties can be defined as the inability of one employee to conceal errors or
improprieties in the normal course of their duties. Adequate segregation of duties reduces the
likelihood that errors or fraud will occur or remain undetected. Duties requiring segregation are
the authorization of transactions, custody of cash received, and the recording or reporting of
transactions. A control over the processing of a transaction should not be performed by the
same individual responsible for recording or reporting the transaction.
Cash (currency, coin, checks, money orders and credit cards) is inherently risky because it is the
most liquid of the City’s assets. It is extremely important that all departments handling cash
implement and adhere to strong internal controls. Below we list some areas where we found a
lack of segregation of duties.
At the City Hall Collector’s office, we found a lack of segregation of duties in the Operations
Coordinator position. The Coordinator reconciles the daily cash receipts collected by the
cashiers, prepares the deposit for pickup by Garda, and enters, saves and posts the receipts to
the accounting system (IRIS). During her reconciliation process, she changes dollar amounts and
account numbers when she discovers errors that were made by the cashiers. Additionally, there
is no review of the Operations Coordinator’s duties by the Accounting Department unless there
is an issue with the bank reconciliations. This lack of segregation creates an opportunity for a
misappropriation of receipts by adjusting the entries in the accounting system (IRIS) to match
the deposit made to the bank.
To assist in mitigating the risk of loss, we recommend that the embedded control within IRIS be
activated that allows someone independent from the entry of the cash receipt into the system
to post the data after reviewing supporting documentation. This posting should be completed
by someone outside of the Collector’s office, preferably in Accounting. As part of the posting
process, a review of the amount collected according to the original cashier reports should be
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Mr. Martin Lyons
Assistant City Manager
City of Evanston
Page 5
compared to the changes made by the Coordinator, and then to the amount deposited by
Garda.
City stickers
All clerks at City Hall perform cashier functions, and the Operations Coordinator also may assist
as a cashier. All cashiers also have access to the vehicle city stickers and enter the stickers into
the City Sticker database after payment has been received. Because the cashiers are required
to enter the stickers into a separate database for tracking, there is no assurance that the
stickers entered have actually been paid. Therefore, an opportunity exists to enter a City sticker
in the database as paid without the City receiving revenue.
Additionally, although the Collector’s office uses a log to track assigned City stickers, there is no
review of the log to ensure that the stickers on the log have actually been issued, residency
requirements have been met, and payment has been recorded. For the current process to
function correctly, a report should be generated from the Duncan cashier system by City sticker
code so the number of stickers sold according to the report can be matched to the City’s actual
sticker inventory and the dollar amount of sticker revenue in the City’s general ledger.
The current process also makes it difficult to track vehicle sticker inventory because stickers
sold are entered into Duncan in bulk for the total dollar amount of stickers sold with no
indication of the type of stickers or sticker numbers. In order to reconcile the information in
Duncan to the log maintained by the Collector’s office, each vehicle sticker number sold would
need to be entered individually in the system.
Cash receipts ledger
Ideally, the cashiering system in the Collector’s office would interface directly with the City’s
general ledger, and all items sold by the City (residential parking permits, lot permits, dog tags,
building permits, etc.) would post directly to the proper revenue account. Dollar amounts for
each unique revenue item could be pre‐populated within the system and cashiers would be
prevented from editing the amounts. Each revenue type also would be assigned a specific
general ledger account number in the cashier system. These system changes would eliminate
the cumbersome process of data entry into multiple systems and reduce errors due to
inaccurate entries. The City could also use an interfaced cash receipts ledger to track vehicle
sticker inventories so that the list of stickers issued is updated as soon as a payment transaction
is completed.
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Mr. Martin Lyons
Assistant City Manager
City of Evanston
Page 6
Cash drop box controls
The Collector’s office utilizes a drop box to hold prepared deposits waiting for Garda pickup.
The Operations Coordinator and recreation center place deposits in the drop box. However,
recreation center deposits are not secured and the Operations Coordinator has a key to access
the drop box. Additionally, if the deposit were found to be missing, it would be difficult to
prove when the theft occurred, before or after it was placed in the drop box. The inherent risk
associated with the current process could be mitigated partially be using a deposit log for the
drop box. The deposit log would document the time a deposit was put in or taken out of the
box, the amount of the deposit, and the employee (or armored car representative) that
performed each action. Ideally, all deposits placed in the box would be counted by two
individuals to verify the correct deposit amount was recorded on the log.
The cashiers at the Chandler–Newberger Community Center also use a drop box and safe for
deposits. We recommend that the Community Center use a similar log to help monitor its
deposits.
Accountability
There appears to be a lack of individual accountability for errors identified during the daily cash
reconciliation process. During the reconciliation process, cashiers reconcile the total amount
collected for their drawer to the total reported collections from the system. Then the
Operations Coordinator combines the receipts from all cashier clerks to calculate a grand total
and compares it to the amount of revenue recorded in Duncan. Any errors discovered are
investigated and adjusted as necessary. Overages or shortages are recorded in a separate line
item in the general ledger. Because all receipts are combined in the reconciliation process, it
cannot be determined which cashier was responsible for the error and there is no
accountability. When cashiers are not notified of errors, the same error may be performed
repeatedly. In addition, if a cashier is suspected of causing discrepancies or misappropriating
funds, there is no proof to support the City’s disputes.
We recommend that cashiers reconcile the receipts for each transaction type to identify
miscoding errors up front. The Operations Coordinator should then review each cashier’s
reconciliation individually so that errors can be corrected up front and the cashier can be held
accountable. Afterwards, the Operations Coordinator can reconcile the total daily cash
collections to the Duncan system.
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Mr. Martin Lyons
Assistant City Manager
City of Evanston
Page 7
Inefficiencies
During the engagement, we had the opportunity to observe the cashiers at the Collector’s
office. We were informed that cashiers are scheduled to work at the window for half of the day
and the other half is spent completing assigned desk duties. However, we observed numerous
occurrences when a cashier is beginning to work on reconciling accounts or entering data into
the sub‐ledgers and must leave to assist at the window because of the large volume of
customers. The cashier returned to the desk after customers dispersed, but there often isn’t
enough desk time to complete all responsibilities. As mentioned above, a new, integrated cash
receipts ledger would reduce the amount of time needed for desk duties, such as data entry
and reconciling. In the absence of a new cash receipts ledger, the City should consider
rearranging each cashier’s scheduled time at the window to help minimize disruptions from
desk duties as much as possible and improve efficiency.
Safety and security
The Collector’s office has a glass pane separating cashiers from the customers. We noticed
many times that a customer could not hear the cashier and the cashier was required to stand
up and speak over the glass. When doing so, the benefit of having the glass separation in place
is lost and potentially makes the cashier vulnerable to a frustrated or disgruntled customer. We
recommend that the protective glass be extended higher and speakers installed to improve
communication with customers and maintain the safety of the City’s cashiers.
Inconsistencies in processes
The City recently combined its cash collection and parking departments, so it is understandable
that there are inconsistencies in processes performed by cashiers. During our observations and
inquiries at the City Hall Collector’s office we found staff performing cash handling duties in
different ways. Employees informed us that they primarily developed the methodology for
their duties from personal experience.
We noted the City has a Cash Handling Operations Manual that documents the City’s policies
for cash handling. We observed that the Chandler‐Newberger Community Center uses the
manual as a training device and keeps it conveniently located at the register for reference.
However, the cashiers at the Collector’s office were not aware of the manual’s existence.
We recommend that the City review the Cash Handling Operations Manual and update it as
necessary to serve as a comprehensive reference for all employees involved in the cash receipts
process. The manual should be provided to all cash collection locations and employees should
be required to participate in a training session covering important points from the manual. The
training should cover the framework for a proper internal control structure such as:
> What types of identification are required from customers
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Mr. Martin Lyons
Assistant City Manager
City of Evanston
Page 8
> When payment exceptions or discounts are allowed
> Which City employees may receive free permit parking
> Who is allowed to void transactions
Providing consistent guidelines for all cashiers limits the reliance on personal judgment or risk of
offending customers and increases the likelihood of providing a safe and secure environment for
staff and the City’s assets.
Sincerely,
BAKER TILLY VIRCHOW KRAUSE, LLP
Jason Coyle, CPA, Partner
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Mr. Martin Lyons
Assistant City Manager
City of Evanston
Page 9
Appendix A – Internal Control Structure
An internal control structure includes the following components:
> Accounting system
> Control procedures
In evaluating the internal control structure of the City’s cash receipt functions in conjunction with our
review, we considered the accounting system and control procedures based on the following criteria.
Accounting System
The accounting system consists of the methods and records established to identify, assemble, analyze,
record, and report the City’s transactions and to maintain accountability for the related assets and
liabilities. An effective accounting system gives appropriate consideration to establishing methods and
records that will:
> Identify and records valid transactions.
> Describe on a timely basis the transactions in sufficient detail to permit proper classification of
transactions for financial reporting.
> Measure the value of transactions in a manner that permits recording their proper monetary
value in the financial statements.
> Determine the period in which transactions occurred to permit recording of transactions in the
proper accounting period.
> Present properly the transactions and related disclosures in the financial statements.
Control Procedures
Control procedures are those policies and procedures in addition to the control environment and
accounting system that management has established to provide reasonable assurance that specific City
objectives will be achieved. Control procedures have various objectives, and are applied at various
organizational and data processing levels. They may also be integrated into specific components of the
control environment and the accounting system. Generally, they may be categorized as procedures
that pertain to:
> Proper authorization of transactions and activities.
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Mr. Martin Lyons
Assistant City Manager
City of Evanston
Page 10
> Segregation of duties that reduce the opportunities to allow any person to be in a position to
both perpetrate and conceal errors or irregularities in the normal course of his duties ‐
assigning different people the responsibilities of authorizing transactions, recording
transactions, and maintaining custody of assets.
> Design and use of adequate documents and records to help ensure the proper recording of
transactions and events, such as monitoring the use of pre‐numbered permit and City stickers.
> Adequate safeguards over access to and use of assets and records, such as secured facilities
and authorization for access to computer programs and data files.
> Independent checks on performance and proper valuation of recorded amounts, such as
clerical checks, reconciliations, comparison of assets with recorded accountability, computer‐
programmed controls, management review of reports that summarize the detail of account
balances (for example, an aged trial balance of accounts receivable), and user review of
computer‐generated reports.
Adopted from the AICPA's Consideration of the Internal Control Structure in a Financial Statement Audit.
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Mr. Martin Lyons
Assistant City Manager
City of Evanston
Page 11
Appendix B ‐ Specific Findings and Recommendations
CITY COLLECTOR’S OFFICE – VEHICLE STICKERS
1. Finding: It was difficult to confirm payment for several vehicle stickers. Vehicle stickers sold
are entered into Duncan as a batch. Therefore, the amount and date individual sticker
numbers were sold could not be determined.
Recommendation: Vehicle stickers sold should be entered into Duncan individually or batches
should include documentation referencing the sticker numbers sold.
2. Finding: We reviewed the City sticker database and noted several gaps in vehicle sticker
numbers issued. The City investigated the cause for the gaps in sticker number sequence but
has not been able to provide an explanation.
Recommendation: A thorough inventory of vehicle sticker numbers should be completed
annually to ensure all vehicle stickers are accounted for properly as sold or available.
3. Finding: All employees in the Collector’s office have access to the City’s sticker database.
Although there is identifying information in the database for data entered, there is no review
or reconciliation to verify information was entered accurately and revenue in the sticker
database agrees to revenue in the City’s general ledger.
Recommendation: The City should have a cash receipts system that is interfaced with the
general ledger so vehicle stickers sold are immediately recorded as revenue. An alternative
recommendation for the current system is that someone independent of the sticker database
entry should reconcile the revenue from the database to the revenue reported in the general
ledger.
4. Finding: Refunds occasionally are issued by the City Collector’s office. We identified one
refund on 3/1/2010 for $524 that did not have any supporting documentation.
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Mr. Martin Lyons
Assistant City Manager
City of Evanston
Page 12
Appendix B ‐ Specific Findings and Recommendations (continued)
Recommendation: Supporting documentation for refunds should be reviewed in detail and
approved by an employee independent of the data entry process.
5. Finding: During our review of the City’s sticker database, we noted sticker number 012550 sold
for $10 was entered in the database twice.
Recommendation: The City’s system should require stickers sold to be entered individually
according to sticker number and include a control that prevents duplicate entries for the same
sticker number.
CITY COLLECTOR’S OFFICE – PARKING PERMITS
1. Finding: During our testing of parking permit payments, we found the following discrepancies
between permit issuance documentation and amounts received according to the Duncan cash
receipts system:
a. Lot 4, permit numbers 16 and 17: The invoice indicates one permit was issued but no
payment data was entered. However, two permit numbers were awarded in the
system and the amount paid could not be confirmed without the sale date or payment
information on the invoice.
b. Lot 4, permit number 10: The permit was issued to a City truck and the invoice
indicated there was no charge, but the system indicated the amount due was $150.
c. Lot 8/31, permit number 21: The invoice indicates the permit was issued for $105, but
the system includes a note that there was no charge because the permit was issued to
a crossing guard.
Recommendation: Employees should be trained on the proper documentation required for
permit issuances to eliminate inconsistencies. Any permits issued at no charge or discounted
fees should be documented consistently on the invoice and in the cash receipts system.
Invoices for no charge and discounted permits should also document the review and approval
of a supervisor.
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Mr. Martin Lyons
Assistant City Manager
City of Evanston
Page 13
Appendix B ‐ Specific Findings and Recommendations (continued)
CHANDLER – NEWBERGER COMMUNITY CENTER
1. Finding: The Community Center has surveillance cameras in place in the cashier area.
However, the camera tapes are only reviewed if there are issues.
Recommendation: Security tapes should be periodically reviewed by a supervisor to identify
any inappropriate behavior by employees.
2. Finding: During our testing at the Community Center, we identified a registration for a
children’s class on 3/11/2010 that did not include evidence of the customer payment. The
program manager determined that there was a discrepancy between the registration and
payment because the class was likely paid for by a babysitter who dropped off the child
rather than the guardian who registered for the class.
Recommendation: During drop off/walk‐in activities, cashiers should record all relevant
payment information and match it to registration information to verify all participants have
properly paid.
CITY COLLECTOR’S OFFICE – MISCELLANEOUS OBSERVATIONS
1. Finding: During shift breaks in the Collector’s office, we observed that one cashier often
would take the place of another cashier at the same register.
Recommendation: Each cashier should operate his own register drawer so the cashier can be
held accountable for any discrepancies in cash collections.
2. Finding: Payments received through the mail or drop box are opened and processed by one
employee.
Recommendation: Drop off payments should be counted by more than one employee to
verify the amount of cash received and prevent theft.
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For City Council meeting of September 26, 2011 Item A6.1
Resolution 55-R-11: Grant Acceptance for Senior Meal Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director, Parks, Recreation and Community Service
Subject: Resolution 55-R-11 to Accept Grant Awards for the Maximum Award
Amount of $42,528.50 from Age Options in Order to Award a Contract to
Help Fund a Senior Meal Congregate Program at the Levy Senior Center
and Fleetwood-Jourdain Community Center.
Date: September 26, 2011
Recommended Action:
Staff recommends City Council approval of Resolution 55-R-11 authorizing the City
Manager to sign notification of grant awards to fund and operate a congregate senior
meal program at the Levy Senior Center and Fleetwood-Jourdain Community Center.
Funding Source:
This is a reimbursement program in which the total amount of reimbursement the City
will receive is solely dependent upon the number of lunches served and varies
depending on the levels of participation. The City’s estimated reimbursement is
calculated using the highest daily participation level stated in our application. Funding
for this program is budgeted in Fleetwood-Jourdain Business Unit 3040 and Levy
Center Business Unit 3055. Overall budgeted expenses for the 2011 program include
staffing salaries, Social Security, Medicare, advertising, program supplies and food
costs, which is projected at $68,363.
Levy Senior
Center
Fleetwood-Jourdain
Center
TOTAL
Meal Program Expenditure
Budgeted Amount
$51,335 $17,028 $68,363
Maximum Grant Reimbursement
to Revenue Account
$32,638 $9,891 $42,529
Project Income (Donations) $6,250 $1,560 $7,810
Local In-Kind (i.e. Room usage,
utilities, volunteers, etc)
$4,250 $0 $4,250
Local Cash (City Supported) $8,197 $5,577 $13,774
Memorandum
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Staff projects meal donations of $7,810. The City will provide a local cash match of
$13,774 of the $68,363 if the conservative projection for donations is met, and less if it
is exceeded. The City currently does not have a grant program. The current City senior
lunch program subsidy at Fleetwood and Levy is $12,000 which includes a required
$4.00 donation per meal per senior. Should donations that are received from attendees
of the meal program be less than expected, department staff will develop a plan to
offset the revenue shortage.
Summary:
The City of Evanston applied for and received funding for a congregate senior meal
program through Age Options. As part of the nationwide network, Age Options is
authorized by the Federal Older Americans Act and the Illinois Department on Aging as
the Planning and Service Area for the 30 townships surrounding Chicago. The Older
Americans Act Title III-C Nutrition Services grant funds congregate meals for older
adults, aged 60 and over, a spouse, or child with disabilities under the age of 60.
This grant covers food costs, administrative overhead and supplies for the program.
The City received a maximum grant award of $32,637.50 to provide meals 5 days a
week at the Levy Senior Center and $9,891.00 to provide meals one day a week at the
Fleetwood-Jourdain Community Center. The time period of this grant is October 1,
2011 through September 30, 2012. It will be renewable for the next fiscal year, with an
optional third year pending funding.
Currently, simple lunches are being provided at the Levy and Fleetwood-Jourdain
Centers during the week for under $5 per person. This grant for Congregate Meal
Nutrition Services will offset the cost of each meal and no eligible senior shall be denied
participation because of inability to contribute. The suggested contribution for each meal
will be $4.00 but meals will be provided regardless of ability to pay.
Attachments:
Resolution
Age Options Award Letter
Page 157 of 563
9/14/2011
55-R-11
A RESOLUTION
Authorizing the City Manager to Sign Notifications of Grant Awards
To Fund and Operate a Congregate Senior Meal Program
WHEREAS, the City of Evanston has made it a priority to focus on
providing for a comfortable and high stand of living for seniors through activities and
events; and
WHEREAS, the Parks, Recreation and Community Services Department
(the “Department”) and Levy Senior Center strives to provide activities and opportunities
to seniors; and
WHEREAS, the Department applied to the Illinois Department on Aging
for funding for a congregate senior meal program; and
WHEREAS, the Department received two (2) grant awards, worth a
combined forty-two thousand, five hundred twenty-eight dollars ($42,528.00), to operate
meal programs for seniors; and
WHEREAS, the grant award will allow seniors to receive meals at a
suggested donation rate of four dollars ($4.00); and
WHEREAS, the Department plans to operate a lunch program for seniors
five (5) days a week at the Levy Senior Center; and
WHEREAS, the Department plans to operate a lunch program for seniors
one (1) day a week at the Fleetwood-Jourdain Community Center,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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55-R-11
~2~
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: That the City Manager is hereby authorized to sign, and the
City Clerk herby authorized to attest, on behalf of the City of Evanston, the Notifications
of Grant Awards attached hereto as Exhibits A and B, incorporated herein by reference.
SECTION 3: That the City Manager is hereby authorized and directed to
negotiate any additional conditions of the Grant Awards as he may determine to be in
the best interests of the City.
SECTION 4: That this Resolution 55-R-11 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2011
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For City Council meeting of September 26, 2011 Item A6.2
Business of the City by Motion: Contract Award for Senior Lunch Programs
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Subject: Contract award to Catholic Charities Lunch-n-More for Senior Meal Food
Programs
Date: September 26, 2011
Recommended Action:
Staff recommends City Council approval of the contract between the City of Evanston
and Catholic Charities Lunch-n-More to provide a senior meal congregate program at
the Levy Senior Center and Fleetwood-Jourdain Community Center for a period of
October 1, 2011 through September 30, 2012 in the not –to-exceed amount of $4.15
per lunch meal. Total meal program contract value is projected at $32,412. Lunch-n-
More is located at 6212 S. Sangamon in Chicago.
Funding Source:
This is a reimbursement meal program in which the total amount of reimbursement the
City will receive and expenses is solely dependent upon the number of lunches served
and varies depending on the levels of participation. The program will be reimbursed in
part through a grant from Age Options, the regional coordinator of federal funds
dispersed for programs in the Older Americans Act and donations received from
attendees at the meal program. The City’s estimated reimbursement is calculated using
the highest daily participation level stated in our application. Funding for this program is
estimated at $13,774 and is budgeted in the Fleetwood-Jourdain and Levy Center meal
program expenditure accounts.
Meal program food
expenditure
budgeted amount
Maximum grant
reimbursement to
revenue account
Fleetwood-Jourdain
3040.65025
$ 6,474 $ 4,914.00
Levy Senior Center
3055.65025
$25,938 $19,687.50
Total $32,412 $24,601.50
Memorandum
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Summary:
Age Options issued a bid to provide meals at all sites in the program. Meal providers
were invited to respond to the bids and provide food costs, the type of meals provided,
and background information on their company. After the bids were received Age
Options required the City to work with the food vendors in order to determine if they
could meet the needs of the program. The Levy and Fleetwood Centers received only
one response to the bid for their site. The lone response came from Lunch-n-More
Catering, a service that is part of the non-profit organization, Catholic Charities of the
Archdiocese of Chicago. Catholic Charities Community Development and Outreach
Services have a fully licensed kitchen facility on Chicago’s south side for the service
area’s Lunch-n-More program.
Staff met with representatives from Lunch-n-More following the bid process. Lunch-n-
More provided a sample menu of meals, sample meals and answered questions from
staff regarding their ability to provide effective meals services. Staff is satisfied that
Lunch-n-More can meet the needs of the senior meal programs. The contract will be
good for a period of one year, and then the meal program for each site will be put out to
bid again by Age Options, pending available funding.
Attachments
Contract between the City of Evanston and Catholic Charities Lunch-n-More
MWEBE Memo
Please see Agenda Item A6.1 for information about the Grant Award for this program.
Page 165 of 563
CITY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS
PBC# Project Title
Contract # Procurement Method (IFB, RFP, Small, etc):
Ref. # Publication Date: Award Code:
Subcontractor Utilization? Yes No Subcontractor Disclosure? Yes No
Funding Source Obligation #
Approval:
Signature Printed Name Date
Phone ______________________________ E-mail _______________________
Revision 6/2011 Page 1
AGREEMENT
The Parties to this Agreement are the City of Evanston and Vendor. This Agreement, consisting of the signature page and numbered sections listed
below and any attachments referenced in this Agreement, constitutes the entire Agreement between the Parties concerning the subject matter of the
Agreement, and supersedes all prior proposals, Agreements and understandings between the Parties concerning the subject matter of the
Agreement. This Agreement can be signed in multiple counterparts and signature may be electronic or digital upon agreement of the Parties.
1. TERM AND TERMINATION
2. DESCRIPTION OF SUPPLIES AND SERVICES
3. PRICING
4. STANDARD BUSINESS TERMS AND CONDITIONS
5. STANDARD CERTIFICATIONS
6. DISCLOSURES AND CONFLICTS OF INTEREST
7. SUPPLEMENTAL PROVISIONS
In consideration of the mutual covenants and agreements contained in this Agreement, and for other good and valuable consideration, the receipt
and sufficiency of which are hereby acknowledged, the Parties agree to the terms and conditions set forth herein and have caused this Agreement to
be executed by their duly authorized representatives on the dates shown below.
VENDOR CITY OF EVANSTON
(Vendor Name) Catholic Charities Lunch-N-More (Procuring Department Name) _______________
Signature Official Signature
Printed Name Printed Name
Title Date Title Date
Address Designee Signature
Printed Name
Phone Fax Title
E-mail Address
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CITY USE ONLY NOT PART OF
CONTRACTUAL PROVISIONS
PBC# Project Title
Contract # Procurement Method (IFB, RFP, Small, etc):
Ref. # Publication Date: Award
Code:
Subcontractor Utilization? Yes No Subcontractor Disclosure? Yes No
Funding Source Obligation #
Approval:
Signature Printed Name Date
Phone ______________________________ E-mail _______________________
Revision 6/2011
Page 2
1. TERM AND TERMINATION
1.1 TERM OF THIS AGREEMENT: This Agreement has an initial term of October 1, 2011 through September 30, 2012.
If a start date is not identified, the term shall commence upon the last dated signature of the Parties.
Vendor shall not commence billable work in furtherance of the Agreement prior to final execution of the Agreement.
1.2 TERMINATION FOR CAUSE: The City may terminate this Agreement, in whole or in part, immediately upon notice to
Vendor if: (a) the City determines that the actions or inactions of Vendor, its agents, employees or subcontractors have caused,
or reasonably could cause, jeopardy to health, safety, or property, or (b) Vendor has notified the City that it is unable or unwilling
to perform the Agreement.
If Vendor fails to perform to the City’s satisfaction any material requirement of this Agreement, is in violation of a material
provision of this Agreement, or the City determines that Vendor lacks the financial resources to perform the Agreement, the City
shall provide written notice to Vendor to cure the problem identified within the period of time specified in the City’s written notice.
If not cured by that date, the City may either: (a) immediately terminate the Agreement without additional written notice or (b)
enforce the terms and conditions of the Agreement.
For termination due to any of the causes contained in this Section, the City retains its rights to seek any available legal or
equitable remedies and damages.
1.3 TERMINATION FOR CONVENIENCE: The City may, for its convenience and with 30 days prior written notice to
Vendor, terminate this Agreement in whole or in part and without payment of any penalty or incurring any further obligation to
Vendor. Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services
provided in compliance with this Agreement up to and including the date of termination.
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CITY USE ONLY NOT PART OF
CONTRACTUAL PROVISIONS
PBC# Project Title
Contract # Procurement Method (IFB, RFP, Small, etc):
Ref. # Publication Date: Award
Code:
Subcontractor Utilization? Yes No Subcontractor Disclosure? Yes No
Funding Source Obligation #
Approval:
Signature Printed Name Date
Phone ______________________________ E-mail _______________________
Revision 6/2011
Page 3
2. DELIVERY OF PROGRAM MEALS:
Deliveries will be made to Levy Senior Center located at 300 Dodge Avenue, Evanston, IL, Monday – Friday at 10:30am, no
earlier than one-half (1/2) hour prior 10:00am and no later than one-half hour (1/2) after 10:30am (11:00 am).
Deliveries will be made to Fleetwood Jourdain Community Center located at 1655 Foster, Evanston, IL, Wednesdays at 11:00
am, no earlier than one-half (1/2) hour prior 10:30am and no later than one-half hour (1/2) after 11:00am (11:30 noon).
The Agency reserves the right to increase or decrease the number of sites, times and days of deliveries upon ten consecutive
days notice to the Contractor.
2.1 CONDITION OF THE FOOD DELIVERED BY VENDOR:
Milk and/or other food delivered by the Vendor that is found to be spoiled, crushed, or otherwise not fit to be served, will not be
passed for payment unless promptly exchanged prior to serving meal by the Vendor (See Attachment A). If the Vendor does not
react to the above mentioned notification, milk and/or food supply will be disposed of without responsibility to the Agency. Milk
carriers used to deliver cartons of milk should be sufficient size and strength to hold the contents properly without crushing when
handled in a normal manner. Milk and juice will be delivered in 8 ounce serving cartons.
At least 50 of meals and no more than 25% of meals shall be of a modified menu diet. All meals will be low sodium and fat
controlled. The modified (therapeutic) meals will be appropriate for diabetics.
2.2 OTHER CONDITIONS FOR VENDOR:
Provide disposables e.g.; napkins; straws; salt, pepper, sugar, substitutes; and other condiments as appropriate to the meal.
Be responsible for maintaining hot food at 140 degrees or above and cold food at 40 degrees or below until serving time at the
site.
Make recipes available upon request to any authorized representative of the Agency, AgeOptions, or the Federal Government.
Arrange with the Site Supervisor a schedule of special menus and shall specify additional costs. This includes monthly birthday
cakes, as a substitute for the dessert. Vendor shall also provide a diabetic alternative for the cake.
Provide refrigeration or warming units contingent upon necessity.
Provide special utensils for handicapped persons on an as needed basis, upon notice from the Site Supervisor.
Be in compliance with all local, state, and federal requirements governing food sanitation.
Meals will be ordered on the Thursday prior to the following week. Vendor shall demonstrate the capability to maintain the meal
service program to provide the average number of meals per day, with daily fluctuations from minus 50% to plus 100%.
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Furnish needed food service training in sanitation, portion control, etc. to the Site Manager and volunteers.
Use United States Department of Agriculture commodities that are donated to the Project and will give the Project credit for all
such commodities used at the value determined by the USDA. Use Nutrition Services Incentive Program funds (formerly known
as USDA Cash Assistance) to purchase only US grown/produced food. Vendor will keep accurate inventory records and submit
same by the first of each month.
Furnish reports as required to Agency, AgeOptions officials, along with the Illinois Department on Aging, and the USDA Food
Distribution Agency. Officials have the right to inspect food production sites, recipes and purchase orders.
Retain records for Audit purposes at least three (3) years.
Comply with Title VI and Title VII of the Civil Rights Act of 1964, in regard to employment practices and persons served.
2.3 Vendor Records:
The signed order receipts will be submitted with the Vendor’s monthly billing to the Agency. Shortages or omissions will be
noted by the Site Staff on the order receipts.
The Vendor shall submit invoices at least monthly to the Agency. The invoices shall indicate the total number of meals delivered
and accepted during the period being billed with a backup listing of the Sites, total meals and total days on which deliveries were
made during the billing period.
All invoices shall show a summary of service as follows:
a). The daily number of meals ordered and delivered, as well as the total number of meals and the total cost for
the period. A second copy of the invoice should be retained by the Vendor.
b). Total credits or debits due should be billed from the total bill.
c). If commodities are used, total credits or debits should be deducted from the total bill from each invoice.
The vendor shall maintain the following records for the sponsor:
a) Production records, including quantities and amounts of food used in preparation of each meal and food
component of menus
b) Standardized recipes and yield from recipes
c) Processed product nutritional analysis
d) Dates of preparation of meals
e) Number of meals and locations where meals were delivered
f) Signed delivery slips
g) Nutritional content of individual food items and meals as delivered
h) Food and bid specifications
2.4 MENU SPECIFICATIONS REQUIREMENTS:
Each meal must furnish 1\3 of the Dietary Reference Intakes for the category including 65 to 75 year old women as established
by the Food and Nutrition Board of the National Academy of Sciences National Research Council. The menu must conform to
the following meal pattern as set forth by the Illinois Department on Aging & AgeOptions.
Menus will be prepared on a cycle of one month and changed at least every quarter. Menus will be prepared by Agency and the
vendor with input from their nutritionist and dietician. Portion sizes will be specified on the menu. Menus should be low in fat
and cholesterol. Sodium should be used in moderation. Menus must be approved by the AgeOptions Dietitian at least four
weeks in advance of service. Menu changes on approved menus must be submitted at least four weeks in advance, with the
exception of emergency situations, which shall not exceed 25 per year.
Each meal shall meet the following minimum requirements:
a. Meat or meat alternative group: Three ounces cooked, edible portion of meat, fish, fowl, eggs or cheese.
(Excludes the weight of bones, skin, and/or breading on entrees.)
- Mixed entrees such as stews and casseroles generally will require a 1 cup serving.
- If any entree has less than 3 oz. of protein ingredient such as chicken tetrazzini or egg salad, the
remaining protein may be included in other foods at the same meal.
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Page 5
- Meat alternatives, such as cottage cheese, soy products, cooked dried beans, peas or lentils, nuts,
peanut butter or other nut butters may be used for variety and/or in accordance with the
participants’ food preferences Meat alternatives may be used instead of meat/poultry/fish as an
entree no more than once a week.
b. Vegetable and fruit groups: There are per meal and weekly requirements for fruits and vegetables. Three
standard servings of fruit/vegetables must be provided as part of each meal. On a weekly basis, two
servings of fresh, raw fruit and two servings of fresh, raw vegetables must be served. Fresh, raw fruit served
for dessert may count toward this weekly fresh, raw fruit requirement. The contractor should offer an
equivalent substitute for participants who have poor dentition and cannot chew raw items.
- A portion is ½ cup full strength juice; ½ cup cooked vegetable or fruit; 1 med. piece of whole fruit; 1
cup raw leafy vegetable (salad greens); ½ cup raw cut vegetables; 1 cup vegetable-based soup.
- Fruits and vegetables may be provided as soups, juices, salads or entrees
- With green salads, a 2 Tbsp. portion of salad dressing shall be provided.
- Fresh seasonal fruits and vegetables are preferred.
- Small amounts of fruits or vegetables such as garnishes or lettuce for sandwiches do not count
toward the vegetable and fruit requirement.
- Dried beans, peas or lentils may be counted as either a serving of vegetable/fruit or
meat/alternative but not for both groups in the same meal.
c. Bread/Grain group: Two servings of this group are required for each meal. This group includes: enriched or
whole grain bread, biscuits, muffins, rolls, sandwich buns, cornbread or other hot breads, or enriched or
whole grain cereals or cereal products, such as spaghetti, macaroni, rice, dumplings, pancakes, waffles, &
tortillas.
- A serving is equivalent to 1 slice of bread; ½ bun: 1 med. biscuit; muffin or roll; ½ cup cooked
spaghetti, macaroni or rice; 1-4" diameter pancake, waffle; 1 tortilla; 1 oz. Crackers.
- Whole grain and/or high fiber foods should be included at least 3 days each week.
- Partial portions of bread items, do not count towards the bread requirement.
d. Fortified margarine: One teaspoon when bread or a roll is served. Butter can also be provided.
Meals with sandwiches do not require margarine to be provided.
e. Dessert group: Each meal must include a dessert. Fresh fruits do count toward the weekly minimum of 2
fresh fruits.
- Desserts may include ½ cup pudding or custard; ½ cup canned or cooked fruit; ½ cup fresh fruit
pieces or 1 medium size fresh fruit (1 peach, apple, banana, etc.); ½ cup ice milk, ice cream,
frozen yogurt or gelatin, or two 2-inch cookies.
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Page 6
- Desserts that are high in fat, particularly saturated fat, such as ice cream or custard, should be served
no more than once a week.
f. Milk group: ½ pint fluid milk must be provided. Providers are encouraged to offer low or skim milk.
- Milk used in preparation of soups, puddings, etc., does not count toward the milk group
requirement.
- The type of milk that is lowest in fat but acceptable to the population served is preferred to lower
the total fat content of the meals.
g. Other beverages: Coffee/decaf and tea with half-and-half, whole or low-fat milk or non-dairy creamer,
sugar/sugar substitute must be available at congregate meal sites.
- Tea - Boxes of tea bags sent as requested by Center, but not to exceed 10% of meals ordered per
month
- Coffee - The Vendor shall provide dry packaged coffee to the Center in the equivalent to provide one cup per
meal ordered.
2.5 MILESTONES AND DELIVERABLES: Vendor shall not perform services, provide supplies or incur expenses in
amount exceeding the amount shown in this Section, unless the City has authorized a higher amount in writing prior to Vendor
performing the services, providing the supplies, or incurring the expenses.
Not-to-exceed $32,412
2.6 VENDOR / STAFF SPECIFICATIONS:
The Vendor shall be required to submit quarterly inspection reports of the food preparation sites in which all meals for the
program are prepared.
2.7 ASSIGNMENT AND SUBCONTRACTING:
2.7.1 This Agreement may not be assigned, transferred in whole or in part by Vendor without the prior written consent of the
City.
2.7.2 For purposes of this section, subcontractors are those specifically hired to perform all or part of the work covered by
the Agreement.
Will subcontractors be utilized? Yes No
2.7.3 Vendor shall describe below the names and addresses of all authorized subcontractors to be utilized by Vendor in the
performance of this Agreement, together with a description of the work to be performed by the subcontractor and the anticipated
amount of money that each subcontractor is expected to receive pursuant to this Agreement. Vendor shall provide a copy of any
subcontracts within 20 days of execution of this Agreement for approval by the City. Vendor shall be responsible for the
accuracy and quality of any subcontractor’s performance.
Subcontractor Name Amount to be paid
Address Description of work
Subcontractor Name Amount to be paid
Address Description of work
2.7.4 Vendor shall obtain approval from the City prior to hiring any additional or substitute subcontractors during the term of
this Agreement. Vendor shall provide to the City a draft subcontractor agreement for review and approval prior to the execution
of the subcontract. Subcontractor agreements shall provide that services to be performed under the subcontracting agreement
shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written
consent.
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Page 7
2.7.5 All subcontracts must include the same certifications that Vendor must make as a condition of this Agreement.
2.8 WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise specified in this section all services shall be
performed in the United States. If Vendor manufactures the supplies or performs the services purchased hereunder in another
country in violation of this provision, such action may be deemed by the City as a breach of the Agreement by Vendor. Vendor
shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to
be performed at each location. If Vendor received additional consideration in the evaluation based on work being performed in
the United States, it shall be a breach of contract if Vendor shifts any such work outside the United States.
Location where services will be performed
Value of services performed at this location
Location where services will be performed
Value of services performed at this location
2.9 SCHEDULE OF WORK:
Vendor will deliver up to 200 meals per day, Monday through Friday at the Levy Senior Center located at 300 Dodge Avenue,
Evanston, IL, and Wednesday at the Fleetwood-Jourdain Community Center located at 1655 Foster Street, Evanston, IL (with
the exception of the following nine holidays).
The holidays are as follows:
New Year’s Day
Martin Luther King Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day and Friday following
Christmas Eve
Christmas Day
The Vendor assures the Agency of availability of personnel from the Vendor to staff the operations and provide supervisory staff
in the preparation of food. In the event of a vehicle breakdown or other contingencies, the vendor must be able to dispatch
replacement trucks to assure delivery of meals that may be stranded en route within one half (½) hour past regular serving time.
Should the main preparation plant become inoperative, alternate sources of supply must be available.
2.8 WARRANTIES FOR SUPPLIES AND SERVICES:
2.8.1 Vendor warrants that the supplies furnished under this Agreement will: (a) conform to the standards, specifications,
drawing, samples or descriptions furnished by the City or furnished by Vendor and agreed to by the City, including but not limited
to all specifications attached as exhibits hereto; (b) be merchantable, of good quality and workmanship, and free from defects for
a period of twelve months or longer if so specified in writing, and fit and sufficient for the intended use; (c) comply with all federal
and City laws, regulations and ordinances pertaining to the manufacturing, packing, labeling, sale and delivery of the supplies;
(d) be of good title and be free and clear of all liens and encumbrances and; (e) not infringe any patent, copyright or other
intellectual property rights of any third party. Vendor agrees to reimburse the City for any losses, costs, damages or expenses,
including without limitations, reasonable attorney’s fees and expenses, arising from failure of the supplies to meet such
warranties.
2.8.2 Vendor shall insure that all manufacturers’ warranties are transferred to the City and shall provide a copy of the
warranty. These warranties shall be in addition to all other warranties, express, implied or statutory, and shall survive the City’s
payment, acceptance, inspection or failure to inspect the supplies.
2.8.3 Vendor warrants that all services will be performed to meet the requirements of the Agreement in an efficient and
effective manner by trained and competent personnel. Vendor shall monitor performances of each individual and shall reassign
immediately any individual who is not performing in accordance with the Agreement, who is disruptive or not respectful of others
in the workplace, or who in any way violates the Agreement or City policies.
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2.9 REPORTING, STATUS AND MONITORING SPECIFICATIONS:
2.9.1 Vendor shall immediately notify the City of any event that may have a material impact on Vendor’s ability to perform the
Agreement.
2.10 Availability of Funds
The City shall have the option to cancel this contract if the Federal government withdraws funds to support the Congregate Meal
Program by giving the contractor forty-eight hour written notice. It is further understood that, in the event of cancellation of the
contract, the City shall be responsible for meals that have already been assembled and delivered in accordance with this
contract.
2.11 Emergencies
In the event of unforeseen emergency circumstances, the contractor shall immediately notify the City by telephone of
the following; (1) the impossibility of on-time delivery; (2) the circumstance(s) precluding delivery; and (3) a statement of
whether or not succeeding deliveries will be affected. No payments will be made for deliveries made later than
__________ minutes after specified meal time.
Emergency circumstances at the site precluding utilization of meals are the concern of the City. The City may cancel
orders provided they give the contractor at least 48 hours notice.
Adjustments for emergency situations affecting the contractor’s ability to deliver meals, or City’s ability to utilize meals, for periods longer than
24 hours will be mutually worked out between the contractor and the Sponsor.
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3. PRICING
3.1 METHOD AND RATE OF COMPENSATION: The City will compensate Vendor for the initial term as follows:
Hourly
Monthly
Annually
Project
Item (show unit of measure and rate)
3.2 TYPE OF PRICING: Pricing under this Agreement is
Firm 4.15 per meal
Estimated
3.3 EXPENSES: Any expenses that Vendor may charge are shown in this section. The City will not compensate Vendor
for expenses related to travel, lodging or meal.
3.4 DISCOUNT: % discount for payment within days of receipt of invoice
3.5 TAX: Vendor shall not bill for any taxes unless accompanied by proof the City is subject to the tax. If necessary,
Vendor may request the applicable City’s Illinois tax exemption number and federal tax exemption information.
3.6 INVOICING: Vendor shall invoice at the completion of the Agreement unless invoicing is tied in this Agreement to
milestones, deliverables, or other invoicing requirements agreed to in this Agreement.
Send invoices to
.
3.7 PAYMENT TERMS AND CONDITIONS:
3.7.1 By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of the
Agreement, and the amount billed and expenses incurred are as allowed in the Agreement. Invoices for supplies purchased,
services performed and expenses incurred through December 31 of any year must be submitted to the City no later than January
31 of the next subsequent year.
3.7.2 Payments, including late payment charges, will be paid in accordance with all applicable laws and rules of the City of
Evanston and the State of Illinois. Remedies provided for therein shall be Vendor’s sole remedy for late payments by the City.
Payment terms contained on Vendor’s invoices shall have no force and effect.
3.7.3 The City will not pay for supplies provided or services rendered, including related expenses, incurred prior to the
execution of this Agreement by the Parties even if the effective date of the Agreement is prior to execution.
3.7.4 As a condition of receiving payment Vendor must (i) be in compliance with the Agreement, (ii) pay its employees
prevailing wages when required by law (Examples of prevailing wage categories include public works, printing, janitorial, window
washing, building and grounds services, site technician services, natural resource services, security guard and food services).
Vendor is responsible for contacting the Illinois Dept. of Labor 217-782-6206; http://www.state.il.us/Department/idol/index.htm to
ensure compliance with prevailing wage requirements), (iii) pay its suppliers and subcontractors according to the terms of their
respective contracts, and (iv) provide lien waivers to the City upon request.
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4. STANDARD BUSINESS TERMS AND CONDITIONS
4.1 AVAILABILITY OF APPROPRIATION: This Agreement is contingent upon and subject to the availability of funds.
The City, at its sole option, may terminate or suspend this Agreement, in whole or in part, without penalty or further payment
being required, if a reduction in funding is necessary or advisable based upon actual or projected budgetary considerations.
Vendor will be notified in writing of the failure of appropriation or of a reduction or decrease.
4.2 AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the
performance of the Agreement or subcontract and necessary to support amounts charged to the City under the Agreement or
subcontract. Books and records, including information stored in databases or other computer systems, shall be maintained by
Vendor for a period of three years from the later of the date of final payment under the Agreement or completion of the
Agreement, and by the subcontractor for a period of three years from the later of final payment under the term or completion of
the subcontract. If federal funds are used to pay contract costs, Vendor and its subcontractors must retain its records for five
years. Books and records required to be maintained under this section shall be available for review or audit by representatives
of the City upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any
such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this
section shall establish a presumption in favor of the City for the recovery of any funds paid by the City under the Agreement for which
adequate books and records are not available to support the purported disbursement. Vendor or subcontractors shall not impose
a charge upon the City for audit or examination of Vendor’s books and records.
4.3 TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this Agreement. Vendor
shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed
by the City.
4.4 NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a Party to exercise or enforce a right
does not waive that Party’s right to exercise or enforce that or other rights in the future.
4.5 FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable
circumstances beyond its reasonable control and not due to its negligence including acts of nature, acts of terrorism, riots, labor disputes,
fire, flood, explosion, and governmental prohibition. The non-declaring Party may cancel the Agreement without penalty if
performance does not resume within 30 days of the declaration.
4.6 CONFIDENTIAL INFORMATION: Each Party, including its agents and subcontractors, to this Agreement may have or
gain access to confidential data or information owned or maintained by the other Party in the course of carrying out its
responsibilities under this Agreement. Vendor shall presume all information received from the City or to which it gains access
pursuant to this Agreement is confidential. Vendor information, unless clearly marked as confidential and exempt from
disclosure under the Illinois Freedom of Information Act (“FOIA”) shall be considered public. No confidential data collected,
maintained, or used in the course of performance of the Agreement shall be disseminated except as authorized by law and with
the written consent of the disclosing Party, either during the period of the Agreement or thereafter. The receiving Party must
return any and all data collected, maintained, created or used in the course of the performance of the Agreement, in whatever
form it is maintained, promptly at the end of the Agreement, or earlier at the request of the disclosing Party, or notify the
disclosing Party in writing of its destruction. The foregoing obligations shall not apply to confidential data or information lawfully
in the receiving Party’s possession prior to its acquisition from the disclosing Party; received in good faith from a third-party not
subject to any confidentiality obligation to the disclosing Party; now is or later becomes publicly known through no breach of
confidentiality obligation by the receiving Party; or is independently developed by the receiving Party without the use or benefit of
the disclosing Party’s confidential information. Upon notification by the City that it has received a Freedom of Information Act
request that calls for records within the Vendor’s control, the Vendor shall promptly provide all requested records to the City so
that the City may comply with the request within the timeframe required by FOIA.
4.7 USE AND OWNERSHIP: All work performed or supplies created by Vendor under this Agreement, whether written
documents or data, goods or deliverables of any kind, shall be deemed work-for-hire under copyright law and all intellectual
property and other laws, and the City is granted sole and exclusive ownership to all such work, unless otherwise agreed in
writing. Vendor hereby assigns to the City all right, title, and interest in and to such work including any related intellectual
property rights, and/or waives any and all claims that Vendor may have to such work including any so-called "moral rights" in
connection with the work. Vendor acknowledges the City may use the work product for any purpose. Confidential data or
information contained in such work shall be subject to confidentiality provisions of this Agreement.
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4.8 INDEMNIFICATION AND LIABILITY: Vendor shall defend, indemnify and hold harmless the City and its officers,
elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims,
demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s
fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of Vendor or
Vendor’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification
shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive
completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or
its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any
claims, actions or suits brought against them. Vendor shall be liable for the costs, fees, and expenses incurred in the defense of
any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City
and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort
Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Vendor must defend all suits brought upon all such Losses and must pay all
costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any
suit, without relieving Vendor of any of its obligations under this Agreement. Any settlement of any claim or suit related to this
Project by Vendor must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires
any action on the part of the City.
To the extent permissible by law, Vendor waives any limits to the amount of its obligations to indemnify, defend, or
contribute to any sums due under any Losses, including any claim by any employee of Vendor that may be subject to the Illinois
Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to,
Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on
its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Vendor shall be
responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of
any act or omission, neglect, or misconduct in the performance of its Work or its subcontractors’ work. Acceptance of the work by
the City will not relieve Vendor of the responsibility for subsequent correction of any such error, omissions and/or negligent acts
or of its liability for loss or damage resulting therefrom. All provisions of this Section 4.8 shall survive completion, expiration, or
termination of this Agreement.
4.9 INSURANCE: Vendor shall, at its own expense, secure and maintain in effect throughout the duration of this contract,
insurance against
claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services
and work hereunder by Vendor, its agents, representatives, employees or subcontractors. Vendor acknowledges and agrees
that if it fails to comply with all requirements of this Section 4.9, the City may void this Agreement. Vendor must give to the City
Certificates of Insurance identifying the City to be an additional insured for the services required pursuant to the Agreement
before City staff recommends award of the contract to City Council. Any limitations or modifications on the Certificate of
Insurance issued to the City in compliance with this Section that conflict with the provisions of this Section 4.9 shall have no force
and effect.
If requested, Vendor shall give the City a certified copy (ies) of the insurance policy (ies) evidencing the amounts set
forth in this Section. The policies must be delivered to the City within two (2) weeks of the request. All insurance policies shall be
written with insurance companies licensed or authorized to do business in the State of Illinois and having a rating of not less than
A-VII according to the A.M. Best Company. Should any of the insurance policies be canceled before the expiration date, the
issuing company will mail thirty (30) days written notice to the City. Vendor shall require and verify that all subcontractors
maintain insurance meeting all of the requirements stated herein.
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City,
either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials,
employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of
losses and related investigations, claim administration and defense expenses. Vendor shall carry and maintain at its own cost
with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the
requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Vendor, and insuring
Vendor against claims which may arise out of or result from vendor’s performance or failure to perform hereunder:
a) Worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least five
hundred thousand dollars ($500,000);
b) Comprehensive general liability coverage which designates the City as an additional insured for not less than
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one million dollars ($1,000,000) combined single limit for bodily injury, death and property damage, per
occurrence;
c) Comprehensive automobile liability insurance covering owned, non-owned, and leased vehicles for not less
than one million dollars ($1,000,000) combined single limit for bodily injury, death, or property damage, per
occurrence; and
d) Errors and omissions or professional liability insurance respecting any insurable professional services
hereunder in the amount of at least one million dollars ($1,000,000).
Vendor’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be
canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to the City. Vendor shall
promptly forward new certificate(s) of insurance evidencing the coverage(s) required herein upon annual renewal of the subject
policies.
Vendor understands that the acceptance of Certificates of Insurance, policies, and any other documents by the City in
no way releases Vendor and its subcontractors from the requirements set forth herein.
Vendor expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its
commercial general liability insurance policy as respects the City. In the event Vendor fails to purchase or procure insurance as
required above, the parties expressly agree that Vendor shall be in default under this Agreement, and that the City may recover
all losses, attorney’s fees and costs expended in pursuing a remedy, or reimbursement, at law or in equity, against Vendor.
4.10 INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or
joint venture with the City. All payments by the City shall be made on that basis.
4.11 SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the City during the term of this
Agreement to perform any work under this Agreement. Vendor shall give notice immediately to the City if Vendor solicits or intends
to solicit City employees to perform any work under this Agreement.
4.12 COMPLIANCE WITH THE LAW: Vendor, its employees, agents, and subcontractors shall comply with all applicable
federal, state, and local laws, rules, ordinances, regulations, orders, federal circulars and all license and permit requirements in
the performance of this Agreement. Vendor shall be in compliance with applicable tax requirements and shall be current in payment
of such taxes. Vendor shall obtain at its own expense, all licenses and permissions necessary for the performance of this
Agreement.
4.13 BACKGROUND CHECK: Whenever the City deems it reasonably necessary for security reasons, the City may
conduct at its expense, criminal and driver history background checks of Vendor’s and subcontractors officers, employees or agents.
Vendor or subcontractor shall reassign immediately any such individual who, in the opinion of the City, does not pass the
background check.
4.14 APPLICABLE LAW: This Agreement shall be construed in accordance with and is subject to the laws and rules of the City of
Evanston and the State of Illinois. The Department of Human Rights’ Equal Opportunity requirements (44 Ill. Adm. Code 750) are
incorporated by reference. The City shall not enter into binding arbitration to resolve any contract dispute. The City does not
waive tort immunity by entering into this Agreement. In compliance with the Illinois and federal Constitutions, the Illinois Human Rights
Act, the U. S. Civil Rights Act, and Section 504 of the federal Rehabilitation Act and other applicable laws and rules, the City
does not unlawfully discriminate in employment, contracts, or any other activity.
4.15 ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under antitrust laws
relating to the subject matter of the Agreement, then upon request of the City’s Corporation Counsel, Vendor shall assign to the
City rights, title and interest in and to the claim or cause of action.
4.16 CONTRACTUAL AUTHORITY: The Department that signs for the City shall be the only City entity responsible for
performance and payment under the Agreement. When the City’s authorized designee signs in addition to an Department, they
do so as approving officer and shall have no liability to Vendor.
4.17 NOTICES: Notices and other communications provided for herein shall be given in writing by registered or certified
mail, return receipt requested, by receipted hand delivery, by courier (UPS, Federal Express or other similar and reliable carrier),
by e-mail, or by fax showing the date and time of successful receipt. Notices shall be sent to the individuals who signed the
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Agreement using the contact information following the signatures. Each such notice shall be deemed to have been provided at
the time it is actually received. By giving notice, either Party may change the contact information.
4.18 MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers must be in writing and signed by authorized
representatives of the Parties. Any provision of this Agreement officially declared void, unenforceable, or against public policy, shall be
ignored and the remaining provisions shall be interpreted, as far as possible, to give effect to the Parties’ intent. All provisions that by their
nature would be expected to survive, shall survive termination. In the event of a conflict between the City’s and Vendor’s terms,
conditions and attachments, the City’s terms, conditions and attachments shall prevail.
4.19 PERFORMANCE RECORD / SUSPENSION: Upon request of the City, Vendor shall meet to discuss performance or
provide contract performance updates to help ensure proper performance of the Agreement. The City may consider Vendor’s
performance under this Agreement and compliance with law and rule to determine whether to continue the Agreement, suspend
Vendor from doing future business with the City for a specified period of time, or to determine whether Vendor can be considered
responsible on specific future contract opportunities.
4.20 FREEDOM OF INFORMATION ACT: This Agreement and all related public records maintained by, provided to or
required to be provided to the City are subject to the Illinois Freedom of Information Act notwithstanding any provision to the
contrary that may be found in this Agreement.
4.21 SUCCESSORS AND ASSIGNS: The City and Vendor each bind themselves and their partners, successors,
executors, administrators, and assigns to the other party of the Agreement and to the partners, successors, executors,
administrators, and assigns of such other party in respect to all covenants of this Agreement. Neither the City nor Vendor shall
assign, sublet, or transfer its interest in this Agreement without the written consent of the other. Nothing herein shall be construed
as creating any personal liability on the part of any officer or agent of any public body, which may be a party hereto, nor shall it
be construed as giving any right or benefits hereunder to anyone other than the City and Vendor.
4.22 NON-WAIVER OF RIGHTS: No failure of either party to exercise any power given to it hereunder or to insist upon
strict compliance by the other party with its obligations hereunder, and no custom or practice of the parties at variance with the
terms hereof, nor any payment under this Agreement shall constitute a waiver of either party’s right to demand exact compliance
with the terms hereof.
4.23 SEVERABILITY: Except as otherwise provided herein, the invalidity or unenforceability of any particular provision, or
part thereof, of this Agreement shall not affect the other provisions, and this Agreement shall continue in all respects as if such
invalid or unenforceable provision had not been contained herein.
4.24 COUNTERPARTS: For convenience, this Agreement may be executed in any number of counterparts, each of which
shall be deemed to be an original.
4.25 SAVINGS CLAUSE: If any provision of this Agreement, or the application of such provision, shall be rendered or
declared invalid by a court of competent jurisdiction, or by reason of its requiring any steps, actions, or results, the remaining
parts or portions of this Agreement shall remain in full force and effect.
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5. STANDARD CERTIFICATIONS
Vendor acknowledges and agrees that compliance with this section and each subsection for the term of the Agreement and any
renewals is a material requirement and condition of this Agreement. By executing this Agreement, Vendor certifies compliance
with this section and each subsection and is under a continuing obligation to remain in compliance and report any non-
compliance.
This section, and each subsection, applies to subcontractors used on this Agreement. Vendor shall include these Standard
Certifications in any subcontract used in the performance of the Agreement.
If this Agreement extends over multiple fiscal years including the initial term and all renewals, Vendor and its subcontractors shall
confirm compliance with this section in the manner and format determined by the City by the date specified by the City and in no
event later than January 1 of each year that this Agreement remains in effect.
If the Parties determine that any certification in this section is not applicable to this Agreement, it may be stricken without
affecting the remaining subsections.
5.1 As part of each certification, Vendor acknowledges and agrees that should Vendor or its subcontractors provide false
information, or fail to be or remain in compliance with the Standard Certification requirements, one or more of the following
sanctions will apply:
• the Agreement may be void by operation of law,
• the City may void the Agreement, and
• Vendor and it subcontractors may be subject to one or more of the following: suspension, debarment, denial of
payment, civil fine, or criminal penalty.
Identifying a sanction or failing to identify a sanction in relation to any of the specific certifications does not waive imposition of
other sanctions or preclude application of sanctions not specifically identified.
5.2 Vendor certifies it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the
Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.) and applicable rules in performance
under this Agreement.
5.3 Vendor certifies it is a properly formed and existing legal entity (30 ILCS 500/1.15.80, 20-43); and as applicable has
obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in
good standing with the Illinois Secretary of State.
5.4 Vendor certifies it has not been convicted of bribing or attempting to bribe an officer or employee of the City or any other City,
nor has Vendor made an admission of guilt of such conduct that is a matter of record (30 ILCS 500/50-5).
5.5 If Vendor, or any officer, director, partner, or other managerial agent of Vendor, has been convicted of a felony under the
Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Vendor certifies at least five years
have passed since the date of the conviction. Vendor further certifies that it is not barred from being awarded a contract and
acknowledges that the City shall declare the Agreement void if this certification is false (30 ILCS 500/50-10.5).
5.6 Vendor certifies that it and its affiliates are not delinquent in the payment of any debt to the City.
5.7 In accordance with the Steel Products Procurement Act, Vendor certifies steel products used or supplied in the
performance of a contract for public works shall be manufactured or produced in the United States, unless the head of the
procuring Department grants an exception (30 ILCS 565).
5.8 Vendor certifies it has not been convicted of bid rigging or bid rotating or any similar offense (720 ILCS 5/33 E-3, E-4).
5.9 Vendor certifies it complies with the Section 1-12-5 of the City of Evanston Code and the Illinois Department of Human
Rights Act and rules applicable to public contracts, including equal employment opportunity, refraining from unlawful
discrimination, and having written sexual harassment policies (775 ILCS 5/2-105).
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5.10 Vendor certifies that it shall employ only persons duly licensed by the State of Illinois to perform professional services
under this Agreement for which applicable Illinois law requires a license, subject to prior approval of the City.
5.11 Vendor certifies that if more favorable terms are granted by Vendor to any similar governmental entity in any state in a
contemporaneous agreement let under the same or similar financial terms and circumstances for comparable goods or services,
the more favorable terms will be applicable under this Agreement.
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6.0 DISCLOSURES AND CONFLICTS OF INTEREST
Section 1: Conflict of Interest Prohibited
Vendor shall not have any public or private interest and shall not acquire directly or indirectly any such interest which conflicts in
any manner with its performance under this Agreement.
Section 2: Debarment/Legal Proceeding Disclosure (All Vendors must complete this section).
Vendor must identify any of the following that occurred for it or any if its officers or directors within the previous 10 years:
Debarment from contracting with any governmental entity Yes No
Professional licensure discipline Yes No
Bankruptcies Yes No
Adverse civil judgments and administrative findings Yes No
Criminal felony convictions Yes No
If any of the above is checked yes, please identify with descriptive information the nature of the debarment and legal proceeding.
The City reserves the right to request more information, should the information need further clarification.
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7. SUPPLEMENTAL PROVISIONS
7.1 City Supplemental Provisions
Definitions
Required Federal Clauses, Certifications and Assurances
ARRA Requirements (American Recovery and Reinvestment Act of 2009)
Public Works Requirements (construction and maintenance of a public work) (820 ILCS 130/4)
Prevailing Wage (820 ILCS 130/1 et seq.)
M/W/EBE Subcontracting Requirements
Other (describe)
7.2 Vendor Supplemental Provisions
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TAXPAYER IDENTIFICATION NUMBER
I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to
me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by
the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or
dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and
3. I am a U.S. person (including a U.S. resident alien).
• If you are an individual, enter your name and SSN as it appears on your Social Security Card.
• If you are a sole proprietor, enter the owner’s name on the name line followed by the name of
the business and the owner’s SSN or EIN.
• If you are a single-member LLC that is disregarded as an entity separate from its owner, enter
the owner’s name on the name line and the d/b/a on the business name line and enter the
owner’s SSN or EIN.
• If the LLC is a corporation or partnership, enter the entity’s business name and EIN and for
corporations, attach IRS acceptance letter (CP261 or CP277).
• For all other entities, enter the name of the entity as used to apply for the entity’s EIN and the
EIN.
Name:
Business Name:
Taxpayer Identification Number:
Social Security Number
or
Employer Identification Number
Legal Status (check one):
Individual Governmental
Sole Proprietor Nonresident alien
Partnership ECity or trust
Legal Services Corporation Pharmacy (Non-Corp.)
Tax-exempt Pharmacy/Funeral Home/Cemetery (Corp.)
Corporation providing or billing Limited Liability Company (select applicable
tax classification)
medical and/or health care services D = disregarded entity
C = corporation
Corporation NOT providing or billing P = partnership
medical and/or health care services
Signature: Date:
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AGEOPTIONS RELATED PROVIDER/VENDOR CONTRACT PROVISIONS
Introductory
Provider has entered into contracts with the AgeOptions, the designated Area Agency on Aging for Suburban Cook County, to
provide nutrition services for participants eligible under Title IIIC of the Older Americans Act, subject to approval of the Area Plan
by the Department on Aging of the State of Illinois and the availability of funds.
Provider desires that Vendor render services in connection with these contracts with AgeOptions and Vendor is willing to provide
all products and services as specified by Provider in this agreement and as specified by AgeOptions in its Request for Proposal
for Vendor Services issued May, 2011.
Compliance with Laws
Vendor will comply with all applicable federal, state, county and local laws and regulations including the retention of any books,
documents, papers or other financial program and/or service records which are pertinent to the provision of services under this
contract and its extensions for at least three years following the last day of service. The Grantee must permit AgeOptions,
Provider, authorized State of Illinois and authorized Federal personnel access to such records for purposes of audit, monitoring,
and evaluation.
Indemnification
During the term of this contract and any extensions thereof, Vendor will indemnify, defend and hold harmless the officers,
employees, volunteers and agents of Provider and AgeOptions from and against any liability, loss or damage, including personal
injury or property damage and reasonable attorneys’ fees and other costs of litigation, caused by the negligent acts or omissions
of Vendor, its officers, employees or agents. This provision shall survive termination of this agreement.
Insurance
Vendor shall maintain sufficient and appropriate insurance of vehicles, staff and property for all services to be provided under this
agreement and will provide proof of coverage to Provider and AgeOptions prior to commencement of service and throughout the
term of this agreement and any extensions thereof. Provider and AgeOptions each shall be named as co-insured under
Vendor’s insurance.
Insurance policies must include as a minimum, but not be limited to, insurance coverage commonly known as, or similar in kind
to:
WORKERS’ COMPENSATION LIMITS
Coverage A Statutory
Coverage B $500,000
COMPREHENSIVE GENERAL LIABILITY
Combined Single Limit (each occurrence) $1,000,000
Aggregate $2,000,000
COMPREHENSIVE AUTOMOBILE
Hired and Non-owned Same limits as
General Liability
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Price Protection
Meal prices under this agreement may be changed as of the effective dates of contract extensions granted by Provider with
approval by AgeOptions.
Vendor must submit requests for price changes no less than 60 days prior to the contract extension effective date. Such
requests submitted less than 60 days prior will not be considered and the price then in effect will remain in effect for the twelve
month period of the contract extension.
The amount of change requested by the Vendor may not exceed the amount of change in the Consumer Price Index (CPI) for
Food Away from Home over the 12 month period prior to the Vendor’s submission of a request for price change. Such changes
in the CPI are issued monthly by the U.S. Department of Labor, Bureau of Labor statistics in its Consumer Price Index Summary
- Economics News Release.
All requests for price change are subject to approval by the Provider and Age Options, Inc. Vendor may be asked to submit
documentation in addition to the change in the CPI for Food Away from Home for review by the Provider and/or Age Options to
support its request for price change.
Governing Law
This agreement was made and entered to in the State of Illinois and shall be governed and construed according to the laws of
the State of Illinois.
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Bid No. 12-55, Asbestos Abatement, M/W/EBE Waiver Approval, DEM Services, 08-31-11
To: Douglas J. Gaynor, Director, Parks, Recreation & Community
Services
From: Lloyd W. Shepard, Business Development Coordinator, Community
& Economic Development Department
Subject: Contract Award to Catholic Charities Lunch-N-More for Senior Meal
Food Programs, M/W/EBE Subcontracting Waiver Approved
Date: September 21, 2011
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to
perform no less than 25% of the awarded contract. However, this program precludes
M/W/EBE subcontracting opportunities. Therefore; a waiver of M/W/EBE subcontractor
participation is approved.
Cc: Jewell Jackson, Purchasing & Contracts Manager
Bob Dorneker, Superintendent of Recreation
Memorandum
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For City Council meeting of September 26, 2011 Item A7
Business of the City by Motion: Rotary International “Race to the Finish”
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director, Parks, Recreation and Community Services
Subject: Race to the Finish Special Event
Date: September 26, 2011
Recommended Action:
Staff recommends approval of the request from Rotary International to hold the”Race to
the Finish on November 6, 2011 from 6 a.m. to 1 p.m. at the lakefront. This request was
submitted in August and not on the calendar of special events approved in March 2011.
It is a policy of the City to limit the number of special events at the lakefront to 12
events. The Special Events Committee has reviewed this request and is submitting it for
your consideration with the knowledge that it will exceed the limit for the number of
special events held at the lakefront by one.
Funding Source:
At this time, there are no City costs associated with this event. The event will be staged
on the Northwestern campus and the start and finish points of the route will be on
Northwestern’s campus. There will be no street closures for this race. Should any costs
for Cty services be incurred, Rotary would be required to reimburse the City 100% for
those services.
Summary:
City Administration appointed a Special Events Committee comprised of staff from each
department to review, evaluate and monitor special event requests in order to ensure
the coordination and compliance of the conditions and requirements set forth in
approving the events. Lakefront special events are normally sent to the Human
Services Committee for consideration, however due to timing for Rotary to begin
marketing the event, this item is being presented to Administration and Public Works
Committee for consideration.
Memorandum
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Rotary International is requesting permission to hold a run “Race to the Finish” on
Sunday, November 6th at the lakefront. Runners will use the walkways around the
Northwestern University campus and the lakefront pathway system.
The race course is as follows (map is included in attached permit application):
• Start at the Arts Circle Drive on Northwestern University Campus and proceed
south to Lake Street (Dawes Park)
• Runners turn around at Lake and head north on the lakefront path, which ends at
Clark St., then continue north to Lincoln Street and then onto the Northwestern
University campus.
• Runners finish at the Norris Center on the campus.
Norris Center will be used for check in, awards and the picnic.
-------------------------------------------------------------------------------------
Attachments:
Rotary Permit application
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Agenda Item A8
has been withdrawn from this agenda.
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For City Council meeting of September 26, 2011 Item A9
Resolution 56-R-11: Chicago Avenue Streetscape Project
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Sat Nagar, P.E., Senior Engineer, Division of Transportation
Subject: Construction Funding Agreement with IDOT for the Chicago Avenue
Streetscape Project (South Boulevard to Main Street)
Date: September 14, 2011
Recommended Action:
Staff recommends approval of the proposed Resolution 56-R-11 authorizing the City
Manager to sign the construction funding agreement with the Illinois Department of
Transportation (IDOT) for the Chicago Avenue Streetscape Project (South Boulevard to
Main Street).
Funding Source:
Funding for this work will be from a Federal Illinois Transportation Enhancement
Program (ITEP) Grant in the amount of $800,460 and CIP funding of $201,141 in from
the Chicago Avenue Streetscape account (415895).
Summary:
On December 18, 2009 the City of Evanston was notified that it would receive a
$800,640 ITEP Grant towards the Chicago Avenue Streetscape Improvement. The
Phase I environmental study and the Phase II Design (construction plans) for the
section of Chicago Avenue (South Boulevard to Main Street) streetscape project started
in the summer of 2010. City staff completed the Design Engineering and the
construction plans have been submitted to the Illinois Department of Transportation
(IDOT) for letting. The plans have been approved by IDOT – District 1 and the project is
scheduled for a November 11, 2011 letting. The construction is expected to start in
April of 2012.
Attachments:
Resolution 56-R-11
Construction Funding Agreement
ITEP Award Notification
Memorandum
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Agenda Item A10
has been withdrawn from this agenda.
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For City Council meeting of September 26, 2011 Item A11
Resolution 53-R-11: Solar Canopy and Electric Vehicle Charging Station
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Catherine Hurley, Sustainable Programs Coordinator
Marty Lyons, Assistant City Manager
Subject: Resolution 53-R-11 Authorizing the City Manager to Execute a License
Agreement for the Installation of a Solar Canopy and Electric Vehicle
Charging Station at a City Parking Lot
Date: September 22, 2011
Recommended Action:
Staff recommends City Council approve Resolution 53-R-11 authorizing the City
Manager to execute a license agreement for the installation of a solar canopy and
electric vehicle charging station at a City parking lot.
Funding Source:
N/A
Summary:
The City of Evanston has been collaborating with I-GO Car Sharing (I-GO) since 2005
to provide Evanston residents with convenient and cost effective access to temporary
car rental. I-GO Car Sharing is a non-profit organization whose mission is to create a
robust, regional, and sustainable mobility system in the Chicagoland area. I-GO
currently has 15,000 members and over 250 cars in their fleet. In Evanston, I-GO has
11 cars and has served more than 1,000 residents since 2005 with more than 500
current Evanston I-GO members.
I-GO is adding plug-in electric vehicles (PEV) to their fleet as part of their commitment
to providing sustainable transportation. I-GO received grant funding from the Clean
Cities Coalition, the State of Illinois, Illinois Clean Energy Community Foundation and
the City of Chicago to deploy 36 electric vehicles across the Chicagoland area and to
install solar photo voltaic canopies (solar canopy) to generate the energy needed to
charge the vehicles.
I-GO is proposing to install and maintain four PEVs in Evanston and two solar canopies.
Two vehicles would be placed at Parking Lot 27, located at 621 Oak Avenue across
Memorandum
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Page 2 of 5
from the U.S. Post Office. Two other vehicles would be placed at Parking Lot 4, located
at Central Street and Stewart Avenue. Each lot would have a solar canopy installed,
covering a total of four parking spaces. Two spaces would be dedicated for the I-GO
PEVs and the other two spaces would remain for public parking. A schematic of the
canopy placement for each parking lot is provided as Attachment 1. An example of the
solar canopy is provided as Attachment 2.
Due to a planned Parking Lot 4 rehabilitation project and I-GO funding deadlines,
installation of the canopies and charging stations needs to be completed in two phases.
Phase 1 will include the installation of the electric charging stations, not including the
canopy, to support the two I-GO PEVs in Parking Lot 4. The location of the two
proposed charging stations are shown in Figure 2 of Attachment 1. During the
construction work for the Parking Lot 4 rehabilitation project, the two I-GO PEVs will be
temporarily exchanged with regular passenger vehicles and will be re-located to the
proposed on-street parking as an interim step. The charging stations will be removed
temporarily. Following completion of the rehabilitation project at Parking Lot 4, the solar
canopy and electric charging stations will be installed at their final location as shown in
Figure 3 of Attachment 1.
I-GO will pay for the installation of the charging stations, solar canopies and associated
electric infrastructure to support the PEVs. In addition, I-GO will pay a monthly lease
fee of $80 for each parking spot reserved for the I-GO cars. This fee will cover the
anticipated revenue from each metered spot based on the current capacity rate at the
parking lot and associated meter fee. I-GO will also connect directly to the ComEd
utility infrastructure in the area as a back-up energy source for the PEVs. The energy
used by the charging facility will be metered individually and I-GO will compensate
ComEd directly for the energy used. There will be no infrastructure cost to the City of
Evanston for this project. The total investment by I-GO for this project is estimated at
more than $250,000.
This proposal was presented and discussed at the Transportation and Parking
Committee meeting held on August 24th and September 21st. At the Committee meeting
on September 21st, the I-GO proposal to install a solar canopy and provide two PEV at
Parking Lot 27 and Parking Lot 4 was approved by the Committee and recommended
for consideration by the Administration and Public Works Committee on August 26th.
Resolution 53-R-11 authorizes the City Manager to execute a license agreement for the
installation of a solar canopy and electric vehicle charging station at a City parking lot.
A draft of the agreement with I-GO is provided as Exhibit A to Attachment 3.
Attachments:
Solar Photo Voltaic Canopy Placement
Sample Solar Photo Voltaic Canopy
Resolution 53-R-11
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Attachment 1 - Solar Photo Voltaic Canopy Placement
Figure 1 - Lot 27 – 621 Oak Avenue Across from the U.S. Post Office
Location of Proposed Solar Canopy Shown in Green
Figure 2 - Lot 4 – Existing Conditions at Central Street and Stewart Avenue
Location of Proposed Charging Stations Shown in Green
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Figure 3 - Lot 4 – Planned Conditions at Central Street and Stewart Avenue
Location of Proposed Solar Canopy Shown in Green
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Attachment 2 –Sample Solar Photo Voltaic Canopy Page 210 of 563
8/31/2011
53-R-11
A RESOLUTION
Authorizing the City Manager to Execute a License Agreement for the
Installation of a Solar Canopy and Electric Vehicle Charging Station
at a City Parking Lot
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized and directed to
sign the license agreement (“Agreement”) between the City and I-GO Car Sharing,
attached hereto as Exhibit A and incorporated herein by reference.
SECTION 2: That the City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as he may determine to be in the
best interests of the City.
SECTION 3: That this Resolution 53-R-11 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
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53-R-11
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EXHIBIT A
License Agreement Between the City
and I-GO Car Sharing
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I-GO Master Form of License
License Agreement
This License Agreement is made and entered as of the ____ day of ___________, 2011 by and
between the Alternative Transportation Services of Chicagoland, an Illinois not-for-profit
corporation d/b/a I-GO Car Sharing (“I-GO”) and ____________., a _________corporation
(“Licensor”). Each of I-GO and Licensor are referred to individually as “Party” and
collectively as “Parties.”
WHEREAS, I-GO provides car sharing services which require dedicated parking
locations for its vehicles and, for its electric and hybrid electric vehicles, in some cases, the
placement of solar canopies and/or electric vehicle charging stations (“Parking Facility”).
WHEREAS Licensor owns, leases or manages the property commonly known as
_______________, and desires to have I-GO locate a car sharing facility for [electric and hybrid]
vehicles at such property.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged, the Parties agree as follows:
1. Facility Location. Licensor hereby grants to I-GO the privilege and license to
use the property described on Exhibit A (the “Property”) for the placement of a Parking
Facility, consisting of a solar canopy, a charging station, ancillary related equipment and
designated parking spaces, at the specific location on such property set forth in Exhibit B
(hereafter, “Licensed Premises”).
2. Term. The Term of this Agreement shall commence on ________________________,
2011 (“Effective Date”) and continue for seven (7) years from the date of I-GO’s locating of
the solar canopy and related equipment at the Licensed Premises (“Initial Term”), unless
otherwise terminated as provided herein. Licensor may agree to extend the term for
additional one (1) year periods upon receipt of a written request for extension from I-GO
and upon mutual agreement of the parties (“Renewal Term”). For the entire Term of this
Agreement, I-GO shall obtain, pay for, and keep current no fewer than two (2) permits from
Licensor for parking spaces on the Property.
3. Solar Canopy Placement, Maintenance and Removal.
(a) I-GO shall own the solar canopy and related equipment and shall be
responsible for all costs associated with the installation, operation, maintenance and
removal of the solar canopy and related equipment at the end of the Term. Said costs shall
include, but are not limited to, any loss of revenue Licensor may suffer due to I-GO’s
installation, operation, maintenance, and/or removal of the Parking Facility pursuant to
this Agreement. At no time shall Licensor have any ownership or other interest in the
solar canopy or other Parking Facility equipment. During the Term, I-GO shall maintain the
Parking Facility in good working order. I-GO agrees to abide by all posted rules and
regulations now in effect or hereafter implemented (as long as provided to I-GO in writing)
pertaining to use of the Parking Facility or related to the safety, care and cleanliness of the
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I-GO Master Form of License
Parking Facility. The Parties agree that such rules and regulations shall not unreasonably
restrict or diminish I-GO’s rights under this License Agreement. I-GO shall not use, receive,
store or dispose of any product, material or merchandise which is toxic, explosive, highly
flammable or classified by law as hazardous at the Parking Facility and shall not permit the
Parking Facility or the premises on which it is located to be used in any manner which
would render the insurance risk on the premises as more hazardous. This section excludes
the storage of items in the cars or charging systems (including but not limited to gas, oil,
and battery acid) which would be expected to be in use for their intended purpose.
(b) Licensor agrees to provide I-GO with reasonable access for it, and its
Parking Facility vendors, to the Licensed Premises to allow the placement of the solar
canopy and the location of the related equipment and materials necessary to support the
location and operation of the Parking Facility. The Parties agree to cooperate in connection
with such access, but any Licensor approvals in connection with such access will not be
unreasonably withheld or delayed.
(c) I-GO shall have reasonable ingress and egress to the Parking Facility
during the Initial Term and any Renewal Term, including reasonable access for its
employees and vendors to maintain the Parking Facility and shall have the authority to
order the towing of non-I-GO vehicles improperly parked within the Parking Facility at I-
GO’s cost.
4. Parking Lot Maintenance/Repairs. In the event of any emergency repairs or
maintenance commissioned by Licensor, I-GO agrees that Licensor, at its own expense, may
tow I-GO vehicles in order to gain access to the parking space(s) comprising the Parking
Facility. Licensor shall make reasonable efforts to contact I-GO prior to moving the car(s).
For routine maintenance at any Parking Facility, Licensor shall provide twenty-four (24)
hours advance notice to I-GO. I-GO understands that Licensor must clear the parking lot of
accumulated snow and that prior notice of such may not always be feasible. Licensor shall
provide fifteen (15) days prior notice to I-GO of the dates and anticipated duration of any
planned repairs and/or maintenance (such as such as striping and resurfacing) affecting
the Parking Facility. I-GO acknowledges and agrees that I-GO may need to make other
parking arrangements during the course of such planned repairs/maintenance. If I-GO fails
to relocate the I-GO vehicles after notice has been provided, Licensor may tow (at I-GO’s
expense) such I-GO vehicles. In the event any repairs/maintenance conducted by Licensor
materially damages I-GO signage or other I-GO equipment, reasonably costs to repair shall
be the responsibility of Licensor.
5. Signage. I-GO shall have the right to place signage (pole, wall and/or
pavement) at each Parking Facility at I-GO’s expense. All signage and placement thereof
shall be reviewed in advance with Licensor. Licensor acknowledges and agrees that such
signage is an important component of I-GO’s marketing of its car sharing services, and
agrees that its review will not be unreasonably withheld or delayed. I-GO shall work with
any local governing authorities to obtain permits for such signage and shall conform to
applicable zoning or other governmental restrictions on such signage, including the City’s
Sign Regulations, set forth in Title 4, Chapter 12 of the Evanston City Code of 1979, as
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I-GO Master Form of License
amended. Signage will reinforce the terms of this License Agreement by specifying that
only I-GO’s vehicles may be parked in designated spaces. Licensor shall not be responsible
for towing of improperly parked cars or any charges or claims related thereto. Upon
termination of this License Agreement for any reason, I-GO shall remove all signage and
shall return the parking spaces to their previous condition, normal wear and tear excepted.
6. Canopy Events. I-GO shall be allowed to hold publicity-related events at each
Parking Facility once annually; provided, however, that I-GO shall provide Licensor no less
than thirty (30) days advance notice of such events and work with Licensor as to the timing
of such events.
7. Taxes. I-GO shall be responsible for all taxes with respect to the solar canopy,
the I-GO vehicles and its other Parking Facility equipment, including but not limited to
personal property taxes and any assessments levied against any of the Parking Facility
equipment, including the solar canopy and the vehicles.
8. Termination.
(a) In the event of a material breach of the terms and conditions
hereunder by either Party, the non-breaching Party shall give the breaching Party thirty
(30) days notice of its intent to terminate this Agreement should such breach remain
uncured for a period of sixty (60) days. “Material breach” includes, but is not limited to, (i)
failure by I-GO to properly maintain the Parking Facilities in reasonably good condition;
and (ii) failure by I-GO to maintain insurance as set forth herein.
(b) Notwithstanding anything to the contrary contained herein, this
Agreement may be terminated by either Party if the other Party: (i) becomes insolvent or
unable to pay its debts as they mature within the meaning of the United States Bankruptcy
Code or any successor statute; (ii) makes an assignment for the benefit of its creditors; (iii)
files or has filed against it, voluntarily or involuntarily, a petition under the United States
Bankruptcy Code or any successor statute unless such petition is stayed or discharged
within ninety (90) days; or (iv) has a receiver appointed with respect to all or substantially
all of its assets.
(c) In the event Licensor elects to sell or transfer the Property, or if the
Property otherwise will cease to be operated by Licensor, Licensor shall give I-GO no less
than thirty (30) days advance notice. At I-GO’s request, Licensor shall use its best efforts to
ensure that the buyer or transferee accepts an assignment of this License Agreement.
(d) Upon termination of this License Agreement for any reason, I-GO shall
remove its equipment and personal property (including, without limitation, its solar
canopy and the entire Parking Facility) and shall return the parking spaces to their
previous condition, normal wear and tear excepted.
9. Representations.
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I-GO Master Form of License
(a) Each of the Parties represents and warrants that it is duly registered
and validly existing under the laws of the jurisdiction of its formation and has the requisite
power and authority to execute, deliver and perform its respective obligations under this
License Agreement.
(b) As of the Effective Date, there is no material litigation, administrative
proceeding or arbitration presently pending or, to the knowledge of either Party,
threatened against such Party which, if adversely determined, could have a material
adverse effect on the ability of such Party to perform its obligations under this License
Agreement.
10. General Terms.
(a) Default Remedy. Other than cure, the sole remedy of either Party in
the event of a material breach of any of the terms of this Agreement by the other Party, is to
institute legal action.
(b) Assignment. Licensor will have the unrestricted right to assign its
rights and obligations under this License Agreement to any entity as long as such
assignment does not result in a requirement that I-GO exit or relocate the Parking Facility
in a manner or under terms inconsistent with this License Agreement.
(c) Confidentiality. The Parties agree that in the course of dealing
between the Parties, each Party may acquire Confidential Information. Each Party will take
all commercially reasonable affirmative steps to prevent disclosure of the other Party’s
Confidential Information and maintain all Confidential Information, whether obtained
either directly or incidentally and regardless of its form, confidential and safe from
accidental or purposeful disclosure to any third Party. Each Party will disclose the other
Party’s Confidential Information only to those of its employees, agents, attorneys,
consultants, and contractors (“Agents”) who have a need to receive the Confidential
Information to further the purposes of this Agreement. Notwithstanding the foregoing, the
Party disclosing Confidential Information to its Agents shall be responsible and liable for
any unauthorized disclosure by its Agents. Each Party shall make all reasonable efforts
(including the design and implementation or use of an existing procedure for handling
Confidential Information) to safeguard the other Party’s Confidential Information from
disclosure to unauthorized individuals and for as long as the information disclosed remains
Confidential Information. For the purpose of this Contract, "Confidential Information" shall
mean the terms and provisions of the Agreement and all information received by either
Party or either Party's Agent (i) that is not generally known in the industry in which the
other Party is or may become engaged, or (ii) which is marked "confidential" and/or
"proprietary" about the other Party's processes, services and products, including, without
limitation, information relating to research, development, inventions, manufacturing
process, accounting, engineering, marketing, merchandising and selling, as well as
customers and potential customers. The restrictions herein shall not apply with respect to
Confidential Information which (i) is already available to the public; (ii) becomes available
to the public through no fault of the receiving Party, its employees or associates; (iii) is
already known to the receiving Party as shown by written records in the receiving Party's
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I-GO Master Form of License
possession at the time that the Confidential Information was received, provided that the
source of such information was not bound by a confidentiality agreement with another
Party; or (iv) the receiving Party is required to disclose by a governmental or judicial entity
or act, including, but not limited to, the Illinois Freedom of Information Act (5 ILCS 140/1
et seq.), provided that the receiving Party notifies the disclosing Party of the pending
disclosure prior to such disclosure. This section shall survive the termination of this
Agreement for a period of two (2) years.
(d) Force Majeure. Neither Party shall be deemed to be in default of its
obligations hereunder (other than the obligation to make payments) to the extent any
delay in its performance is caused by or is the result of factors beyond its reasonable
control, including, without limitation, fire, explosion, accident, riot, flood, drought, storm,
earthquake, lightning, frost, civil commotion, sabotage, vandalism, smoke, hail, embargo,
act of God or of a public enemy, other casualty, strike or lockout, (collectively, an event of
"Force Majeure"). Without limiting any rights a Party may otherwise have hereunder to
terminate this Agreement, if either Party is unable to perform its obligations under this
Agreement for at least thirty (30) consecutive days due to an event of Force Majeure, either
Party may terminate this Agreement by delivery of a written notice to such affect to the
other Party. In the event of any such termination of obligations hereunder due to an event
of Force Majeure, neither Party shall be liable for any damages to the other Party resulting
solely from such termination.
(e) Indemnity. I-GO shall hold Licensor, its officials, whether appointed
or elected, and whether or not serving at the time of commencement of this Agreement, its
officers, employees, volunteers and agents, harmless from and against any and all injury,
death, loss, damage, claims, actions. suits, liabilities and expenses (including, without
limitation, costs and expenses for investigation and litigation, whether in law or in equity,
and attorneys’ fees) (“Claims”) in any way arising from or connected with this Agreement
(f) Independent Contractor. I-GO shall be deemed to be an independent
contractor and neither Party shall be deemed a partner or joint-venturer of the other.
(g) Insurance. I-GO shall maintain at all times, at its sole cost and
expense, at least the following insurance covering its obligations under this Agreement: (a)
Commercial General Liability including but not limited to (i) injury to a person, (ii) damage
to property, (iii) contractual liability coverage, (iv) personal injury liability coverage and
(v) products liability coverage in an amount of not less than Two Million Dollars
($2,000,000) for each occurrence; and (b) Automobile Liability for owned, hired and non-
owned vehicles in an amount of not less than Two Million Dollars ($2,000,000) for each
accident. All policies maintained by I-GO hereunder shall list Licensor as additional an
insured. I-GO shall not substantially modify or cancel such policy(ies) without at least
thirty (30) days notice to Licensor.
(h) Notices. Any notices or other communications required to be given by
the Parties hereunder shall be deemed given four (4) days after deposit in the U.S. Mail
(certified mail/return receipt requested) or one (1) day after deposit with an overnight
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I-GO Master Form of License
delivery service or upon receipt of personally delivered and shall be sent to the following
addresses:
LICENSOR: City Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Copy to: Parking Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Copy to: Corporation Counsel
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
I-GO: Alternative Transportation Services of
Chicagoland d/b/a I-GO Car Sharing
2125 W North Avenue
Chicago, IL 60647
Attn: Marketing
(i) No Relief for Breach. The expiration or termination of this Agreement
shall not relieve either Party of any liability for a breach of its obligations under this
Agreement for any misrepresentation or failure to comply with any agreement or covenant
therein. Any such expiration or termination shall not be deemed to be a waiver of any
available remedy for any such breach, misrepresentation or failure to comply with any
agreement or covenant.
(j) Governing Law. This License Agreement is made under and shall be
governed by and construed in accordance with the substantive laws of the State of Illinois.
(k) Entire Agreement. This Agreement sets forth all the promises,
inducements, Agreements, conditions and understandings between Proprietor and City
relative to the subject matter hereof, and there are no promises, Agreements, conditions or
understandings, either oral or written, express or implied, between them, other than are
herein set forth.
(l) Amendments. This Agreement may be amended from time to time
with the written consent of the Parties hereto.
(m) Survival of Terms, Binding upon Successors. The covenants, terms,
conditions, representations, warranties, Agreements and undertakings set forth in this
Agreement (and specifically including, without limitation, those covenants, terms,
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I-GO Master Form of License
conditions, representations, warranties, agreements and undertakings which survive the
termination of this agreement) shall be binding upon and inure to the benefit of the Parties
hereto and their respective successors, assigns and legal representatives, and the
covenants, provisions and agreements herein contained shall run with the Property and
shall expire twelve (12) months after the expiration of the Term.
(n) Severability. If any provision, condition, covenant or other clause,
sentence or phrase of this Agreement is held invalid by a court of competent jurisdiction,
such provision shall be deemed to be excised and the invalidity thereof shall not affect any
other provision, condition, covenant or other clause, sentence or phrase contained herein.
Notwithstanding the foregoing, if any such invalid provision goes to the essence of this
Agreement so that the purposes of the Agreement cannot be fulfilled, then this Agreement
shall terminate as of the date of such judgment.
[Signature Page Follows]
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I-GO Master Form of License
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be
executed by its duly authorized representative.
LICENSOR I-GO CAR SHARING
By:___________________________________________ By:_______________________________________
Name:______________________________________ Name:___________________________________
Title:_______________________________________ Title:_____________________________________
CH1 5933898v.1 Page 220 of 563
For City Council Meeting of September 12, 2011 Item A12
Ordinance 69-O-11: Authorizing the Sale of Surplus Fleet Vehicles
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, Manager of Fleet Services
Subject: Sale of Surplus Property
Date: September 1, 2011
Recommended Action:
Staff recommends that the City Council authorize the City Manager to publicly offer for
sale through public auction various vehicles and equipment owned by the City based on
Ordinance 69-O-11. The vehicles and equipment on the list were replaced for various
divisions/departments within the City of Evanston. This ordinance was introduced at the
September 12, 2011 City Council meeting.
Funding Source:
N/A
Summary:
The Fleet Services Division typically participates in two to three vehicle and equipment
auctions per year in the Northern Illinois area. The auctions are through Obenauf
Auctioneers Service, 118 North Orchard, Round Lake, Illinois 60073.
This request authorizes the Fleet Division of Public Works to sell the vehicles and
equipment listed in the table below through Obenauf Auction Services Live Auction on
Saturday, October 1, 2011 at the Lake County Department of Transportation located at
600 Winchester Road in Libertyville, Illinois 60048 or any subsequent Obenauf online
internet auction to the highest bidder. All proceeds from the auction/s will be credited to
account # 7705.56065, “Sale of Surplus Property”.
Memorandum
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Page 2 of 2
SURPLUS FLEET VEHICLES/EQUIPMENT
Cost
Center
#
Department
Vehicle
#
Vehicle
Make
Vehicle
Model
Year
V.I.N. # Overall
Condition Status
2225
E.P.D.
29
Chevy
Astro
Van
2001
1GCDL19W71B146231
Poor
Out of
Service
2265
E.P.D.
2012
Dodge
Intrepid
Seized
Vehicle
2003
2B3HD46R73H530939
Very Poor
Out of
Service
2675
Public Works
620
Dodge
3500 4X4
1999
3B6MF3667XM592229
Very Poor
In
Service
2675
Public Works
621
Dodge
3500 4X4
1999
3B6MF3663XM592230
Very Poor
In
Service
2665
Public Works
733
Dodge
Dakota
2001
1B7GG22X51S311574
Poor
In
Service
3510
PFR&FM
524
Dodge
3500 4X4
1998
3B6MF3665WM275015
Very Poor
In
Service
Legislative History:
N/A
Attachments:
Ordinance 69-O-11: Authorizing the Sale of Surplus Fleet Vehicles Owned by the City of
Evanston (Obenauf Auction Service Municipal Equipment Auction)
Page 222 of 563
8/22/2011
69-O-11
AN ORDINANCE
Authorizing the Sale of Surplus Fleet Vehicles
Owned by the City of Evanston
(Obenauf Auction Service Municipal Equipment Auction)
WHEREAS, the City Council of the City of Evanston has determined that it
is no longer necessary, practical, or economical for the best interest of the City to retain
ownership of certain surplus fleet vehicles that have an aggregate value in excess of one
thousand, five hundred dollars ($1,500.00) and are described in Exhibit A, which is
attached hereto and incorporated herein by reference; and
WHEREAS, the City Council has determined that it is in the best interest of
the City of Evanston to sell said surplus fleet vehicles to the highest bidder,
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and
incorporated herein by reference.
SECTION 2: That, pursuant to Subsection 1-17-3-(B) of the Evanston
City Code of 1979, as amended, the City Council hereby authorizes and directs the City
Manager to sell the aforementioned surplus fleet vehicles, upon terms and conditions he
deems reasonable, necessary, and in the best interests of the City, to the highest bidder
at the Obenauf Auction Service Municipal Vehicles & Equipment Auction to be held on
Saturday, October 1, 2011 at the Lake County Department of Transportation Facility
located at 600 Winchester Roads in Libertyville, Illinois, 60048, or at any subsequent
Obenauf online auction.
Page 223 of 563
69-O-11
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SECTION 3: That, upon payment of the price indicated by the Obenauf
Auction Service, the City Manager is hereby authorized to convey evidence of
ownership of aforesaid surplus personal fleet vehicles to the Obenauf Auction Service.
SECTION 4: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 6: That this ordinance shall be in full force and effect from
and after its passage, approval and publication in the manner provided by law.
Introduced:
Adopted:
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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69-O-11
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EXHIBIT A
SURPLUS FLEET VEHICLES/EQUIPMENT
Cost
Center
#
Dept.
Vehicle
#
Vehicle
Make
Vehicle
Model
Year
V.I.N. Overall
Condition Status
2225 EPD 29 Chevy
Astro Van 2001 1GCDL19W71B146231 Poor Out of
Service
2265
EPD
2012 Dodge
Intrepid
2003
Seized
Vehicle
2B3HD46R73H530939
Very Poor Out of
Service
2675 PW 620 Dodge
3500 4X4 1999 3B6MF3667XM592229 Very Poor In
Service
2675 PW 621 Dodge
3500 4X4 1999 3B6MF3663XM592230 Very Poor In
Service
2665 PW 733 Dodge
Dakota 2001 1B7GG22X51S311574 Poor In
Service
3510 PR&CS 524 Dodge
3500 4X4 1998 3B6MF3665WM275015 Very Poor In
Service
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For City Council meeting of September 26, 2011 Item A13
Ordinance 65-O-11: Class O Liquor License for ALDI
For Action
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Approval of Ordinance 65-O-11, Increasing the Number of Class O Liquor
Licenses to permit issuance to ALDI
Date: September 15, 2011
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 65-O-11.
This ordinance was introduced at the September 12, 2011 City Council meeting.
Funding Source:
n/a
Summary:
Amends Subsection 3-5-6-(O) of the City Code to increase the number of Class O liquor
licenses from 2 to 3 to permit issuance to ALDI, 2211 Oakton Street.
ALDI, Inc. has paid the annual Class O liquor license application fee and provided proof
of Surety Bond and Liquor Liability Insurance. Site manager Shelly Raso successfully
completed BASSET Training, and fingerprint checks are pending for Ms. Raso. If the
fingerprint results are not returned prior to the City Council meeting, the Council may
issue a conditional license pursuant to City Code Subsection 3-5-3-(B)-1.
At the July 13 meeting, the Commissioner and the Board Members voiced concern over
applicant’s plan to place the beer and wine for sale within close proximity of the
storefront, fearing easy shoplifting of the alcohol. The Commissioner directed EPD
Chief Eddington to contact ALDI in order to produce recommendations for placement of
the alcohol for sale in the ALDI location. After consulting with ALDI and 2 site visits, the
Chief made recommendations regarding the alcohol sale area. Section 2 of Ordinance
65-O-11 conditions ALDI’s license on compliance with said recommendations. If the
Council adopts 65-O-11 and approves the liquor license for ALDI, the Board intends to
monitor ongoing activity at the location for reports of theft, if any, of alcohol.
Legislative History:
Memorandum
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On July 13, 2011, the Liquor Control Review Board met and voted to recommend an
increase in the number of Class O liquor licenses.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachment:
Ordinance 65-O-11
ALDI Application
Minutes of the July 13, 2011 meeting of the Liquor Control Review Board
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8/1/2011
65-O-11
AN ORDINANCE
Amending City Code Subsection 3-5-6-(O) to Increase the Number of
Class O Liquor Licenses from Two to Three
(ALDI, Inc., d/b/a “ALDI”, 2211 Oakton Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 3-5-6-(O) of the Evanston City Code of 1979,
as amended (“City Code”), is hereby further amended by increasing the number of
Class O liquor licenses from two (2) to three (3), to read as follows:
(O) CLASS O licenses, which shall authorize the retail sale of beer and wine in
grocery stores and combination stores as defined in Section 3-5-1 of this
Chapter, and in original packages to persons of at least twenty-one (21) years of
age for consumption off the premises. The applicant for such license shall pay an
initial fee of twenty thousand dollars ($20,000.00) and thereafter an annual fee of
four thousand one hundred dollars ($4,100.00).
1. It shall be unlawful for a Class O licensee to sell a single container of
beer unless the volume of the container is greater than forty (40) ounces
or 1.18 liters.
2. It shall be unlawful for a Class O licensee to sell a single container of
wine unless the container is greater than sixteen (16) fluid ounces or
0.473 liters.
3. The sale of alcoholic liquor at retail pursuant to the Class O license may
begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not
be sold after the hour of 12:00 midnight on any day.
4. A Class O licensee shall provide a minimum of twelve thousand (12,000)
square feet of production, preparation, and display area in which
products are prepared and are for sale.
The total number of Class O licenses in effect at any one (1) time shall not
exceed two (2) three (3).
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SECTION 2: That the City Council hereby imposes the following condition
on the liquor license granted hereby, violation of which shall constitute grounds for
revocation thereof pursuant to Section 3-5-15 of the City Code: ALDI shall display any
beer and/or wine for sale only on an interior aisle in close proximity to the checkout
lanes.
SECTION 3: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 4: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 5: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of September 26, 2011 Item A14
Ordinance 72-O-11: Decreasing Class D License for Chef’s Station
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 72-O-11, Decreasing the Number of Class D Liquor Licenses
due to a change in license class for Chef’s Station
Date: August 22, 2011
Recommended Action:
The Local Liquor Commissioner recommends adoption of Ordinance 72-O-11. This
ordinance was introduced at the September 12, 2011 City Council meeting.
Funding Source:
N/A
Summary:
Amends Subsection 3-5-6-(D) of the City Code to decrease the number of Class D
liquor licenses from 24 to 23 due to a change in license class for Peter Mills
Productions, Inc., d/b/a “Chef’s Station,” 915 Davis Street.
Legislative History:
On August 11, 2011, the Liquor Control Review Board met and voted to recommend a
decrease in the number of Class D liquor licenses.
Attachments:
Ordinance 72-O-11
Minutes of August 11, 2011 meeting of the Liquor Control Review Board
Memorandum
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8/22/2011
72-O-11
AN ORDINANCE
Amending City Code Section 3-5-6-(D) to Decrease the Number of
Class D Liquor Licenses from Twenty-Four to Twenty-Three
Due to a Change in License Class of Chef’s Station, 915 Davis Street
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Subsection 3-5-6-(D) of the Evanston City Code of
1979, as amended, is hereby further amended by decreasing the number of Class D
liquor licenses from twenty-four (24) to twenty-three (23), to read as follows:
(D) CLASS D licenses, which shall duplicate class C licenses in all regards except
that beer and/or wine only shall be served. It shall be unlawful for any person
licensed hereunder to sell “alcoholic liquor” at a “bar,” as defined in Section 3-5-1
of this Chapter, except to persons attending a reception or party not open to the
public. The applicants for the renewal only of such licenses may elect to pay the
amount required herein semiannually or annually. Such election shall be made at
the time of application.
The annual single payment fee for initial issuance or renewal of such license
shall be $1,800.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be $1,890.00.
No more than twenty-four (24) twenty-three (23) such licenses shall be in force at
any one time.
SECTION 2: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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SECTION 3: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Liquor Control Board
MEETING MINUTES
Liquor Control Board
Thursday, August 11, 2011
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Patrick Hughes, Marion Macbeth, Byron Wilson and Elizabeth
Tisdahl
Members Absent: Richard Peach
Staff Present: W. Grant Farrar and Wendy McCambridge
Others Present: Peter Mills (Chef’s Station), Chad Burch (Century Theatre), Matt
Dunne (Century Theatre), Brian Ward (Sodexo), Steven Sena (Sodexo), Harlan Powell
(Sodexo), John Skelly (NU student), Bill Smith (EvanstonNow), Jonathan Bullington
(Chicago Tribune)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:02
a.m.
NEW BUSINESS
Chef’s Station
Peter Mills Productions, Inc., doing business as Chef’s Station, 915 Davis Street,
Evanston, IL 60201 owner Peter Mills was present.
Local Liquor Control Commissioner asked Mr. Mills the reason for this meeting. Mr.
Mills explained that he was interested in upgrading his current Class D to a Class C
liquor license to allow service of alcoholic liquor in addition to the beer and wine already
permitted.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Mills request. No concerns were voiced. The board recommends increasing
the liquor Class C and decrease the number of Class D licenses both by one (1). The
ordinance would be introduced to City Council on September 12, 2011 and for action at
the City Council meeting scheduled for September 26, 2011.
Century Theatres
Century Theatres, Inc. doing business as Century Theatres, 900 Clark Street, Evanston
IL 60201 representatives Chad Burch (General Manager Century Theatres) and Matt
Dunne (General Manager Rhythm Room Bar and Bistro) were present.
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Liquor Control Board
Local Liquor Control Commissioner asked the gentlemen the reason for this meeting.
The representatives explained that Century Theatres would like to extend the liquor
service into the auditoriums for regularly scheduled showings. Other Chicagoland
theatres are already serving beer and wine in their auditoriums and Century Theatres
would like to remain competitive. The Local Liquor Commissioner asked if there were
any incidents reported at any of these theaters as a result of the enhanced liquor
availability. Mr. Dunne stated so far there have been no significant problems reported.
The Commissioner then opened up for the Board Members to ask questions. Ms.
Macbeth asked about details regarding the service location and strategies to reduce the
sale or possession of the alcohol by underage patrons of the theaters. Suggestions
ranging from wristbands, restriction to particular theatres, ID checks at the point of
purchase and entry to the auditorium, auditorium restriction according to movie rating
were presented. As a result of the discussion, the Board agreed to initially allow for
alcohol in the Arts auditoriums.
According to City Attorney, Grant Farrar, a re-write of the AC Class Liquor License
would be necessary. The ordinance would take time to write, therefore, the introduction
date to City Council was unknown. Mr. Farrar will complete the re-write of the
ordinance and request Ms. McCambridge to get in touch with Century Theatres
representatives when a tentative introduction date is set.
Sodexo America, Inc.
Sodexo America, LLC doing business as Sodexo America, 1501 Central Street,
Evanston, IL 60201 representatives Steven Sena (Regional Manager), Brian Ward
(Concessions Manager) and Harlan Powell (Attorney) were present.
Local Liquor Control Commissioner asked the gentlemen for the reason for this
meeting. Mr. Powell informed the Board that Sodexo was pursuing a catering license to
be able to provide beer and wine for catered events held at the Stadium Club at Ryan
Field and “N” Club at Welsh-Ryan Arena. The events would be private and likely occur
during football or basketball games.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Sodexo America request request. No concerns were voiced. The board
recommends issuing a Class K Liquor License to be introduced at City Council meeting
on September 12, 2011 and for action at the City Council meeting scheduled for
September 26, 2011. A one day liquor license for the first home foot all game on
September 10, 2011 was recommended because the license would not be approved
prior to that time.
Liquor Theft Reporting and Sanctions
The Local Liquor Control Commissioner expressed her concern over local grocery
stores with liquor licenses have been experiencing liquor thefts. The Commissioner
would like the Liquor Control Board to offer options and assistance to the stores to
better manage increased liquor thefts. However, the Commissioner had been informed
that often the stores are not aware of the magnitude of the theft until after the annual
inventory is taken and reported. The Commissioner would like to determine the
threshold for average liquor theft and request grocery stores to remit inventory reports
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Liquor Control Board
to the Liquor Board to be able to analyze the data to develop baseline and average
rates of theft for grocery stores. Initial data should be requested from the stores and
then data submitted annually at liquor license renewal.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 11:52 a.m., August 11, 2011.
Respectfully Submitted,
Wendy McCambridge
Administrative Adjudication/Liquor Licensing Manager, Legal Department
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For City Council meeting of September 26, 2011 Item A15
Ordinance 73-O-11: Increasing Class C Liquor Licenses for Chef’s Station
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 73-O-11, Increasing the Number of Class C Liquor Licenses
due to a change in license class for Chef’s Station
Date: August 22, 2011
Recommended Action:
The Local Liquor Commissioner recommends adoption of Ordinance 73-O-11. This
ordinance was introduced at the September 12, 2011 City Council meeting.
Funding Source:
N/A
Summary:
Amends Subsection 3-5-6-(C) of the City Code to increase the number of Class C liquor
licenses from 25 to 26 due to a change in license class for Peter Mills Productions,
Inc., d/b/a “Chef’s Station,” 915 Davis Street.
Legislative History:
On August 11, 2011, the Liquor Control Review Board met and voted to recommend an
increase in the number of Class C liquor licenses.
Attachments:
Ordinance 73-O-11
Chef’s Station application
See Agenda Item A14 for Minutes of August 11, 2011 meeting of the Liquor Control
Review Board
Memorandum
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8/22/2011
73-O-11
AN ORDINANCE
Amending Subsection 3-5-6-(C) of the City Code
to Increase the Number of Class C Liquor Licenses
from Twenty-Five to Twenty-Six
(Peter Mills Productions, Inc. d/b/a “Chef’s Station,” 915 Davis Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Subsection 3-5-6-(C) of the Evanston City Code of
1979, as amended, is hereby further amended by increasing the number of Class C
liquor licenses from twenty-five (25) to twenty-six (26), to read as follows:
(C) CLASS C licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a “restaurant”, as defined in
Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed
hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this
Chapter, except to persons attending a reception or party not open to the public.
Alcoholic liquor may be sold in restaurants holding class C licenses only during
the period when their patrons are offered a complete meal. The applicants for the
renewal of such licenses may elect to pay the amount required herein
semiannually or annually. Such election shall be made at the time of application.
The annual single-payment fee for initial
issuance or renewal of such license shall be . . . . . . . . . . . . $2,800.00
The total fee required hereunder for renewal
applicants electing to make semiannual
payments, payable pursuant to the provisions
of Section 3-5-7 of this Chapter, shall be . . . . . . . . . . . . . . $2,940.00
No more than twenty-five (25) twenty-six (26) such licenses shall be in force at
any one time.
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73-O-11
~2~
SECTION 2: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2011
Adopted: ___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of September 26, 2011 Item A16
Ordinance 74-O-11: Increasing Class K Liquor Licenses for Sodexo America
For Action
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Approval of Ordinance 74-O-11, Increasing the Number of Class K Liquor
Licenses to permit issuance to Sodexo America
Date: August 22, 2011
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 74-O-11.
This ordinance was introduced at the September 12, 2011 City Council meeting.
Summary:
Amends Subsection 3-5-6-(K) of the City Code to increase the number of Class K liquor
licenses from 1 to 2 to permit issuance to Sodexo America, LLC, 1501 Central Street.
Sodexo has paid the annual Class K liquor license application fee and provided proof of
Surety Bond and Liquor Liability Insurance. Site manager Craig Granzetto successfully
completed BASSET Training, and fingerprint checks are pending for Mr. Granzetto. If
the fingerprint results are not returned prior to the City Council meeting, the Council may
issue a conditional license pursuant to City Code Subsection 3-5-3-(B)-1.
Legislative History:
On August 11, 2011, the Liquor Control Review Board met and voted to recommend an
increase in the number of Class K liquor licenses.
Alternatives:
n/a
Attachment:
Ordinance 74-O-11
Sodexo America Application
Please see Agenda Item A14 for Minutes of the August 11, 2011 meeting of the Liquor
Control Review Board
Memorandum
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8/22/2011
74-O-11
AN ORDINANCE
Amending Subsection 3-5-6-(K) of the City Code
of the City of Evanston to Increase the Number of
Class K Liquor Licenses from One to Two
(Sodexo America, LLC, 1501 Central Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Subsection 3-5-6-(K) of the City Code of the City of
Evanston of 1979, as amended, is hereby further amended by increasing the number of
Class K licenses from one (1) to two (2) to read as follows:
(K) CLASS K licenses, which shall authorize the sale of beer and wine for
consumption on the premises where served, only to invited guests at private,
catered functions. Such licenses shall be issued only to businesses defined as
catering establishments under Section 6-18-3 of this Code and having a current
Evanston business license. Catering establishments holding Class K licenses
must have food service available when beer and wine are being served. The
service of beer and wine shall be by employees of the licensed catering
business. Class K licensees shall serve beer or wine only to invited guests at
catered functions. Such licenses shall be issued only for the premises owned,
operated, or maintained by the licensed catering business or for the location in
which the licensed catering business shall serve food, beer and wine. The
service of beer and wine shall only take place from ten o'clock (10:00) A.M. to
one o'clock (1:00) A.M.; except, that service may be made up to two o'clock
(2:00) A.M. on Saturday and Sunday mornings. The sale of beer and wine shall
be deemed to occur at the address of the catering establishment.
The annual single payment fee for initial issuance or renewal of such license
shall be one thousand eight hundred dollars ($1,800.00).
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be one thousand eight hundred ninety dollars ($1,890.00).
No more than one (1) two (2) such licenses shall be in force at any one time.
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SECTION 2: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2011
Adopted: ___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of September 26, 2011 Item A17
Ordinance 76-O-11: Designated Truck Routes
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Rajeev Dahal, Senior Traffic Engineer
Subject: Amending Section 10-11-16 of the City Code to Update Designated Truck
Routes.
Date: August 29, 2011
Recommended Action:
Staff recommends the consideration of proposed ordinance 76-O-11 by which the City
Council would amend Section 10-11-16 to update the designated truck routes within the
City. This ordinance was introduced at the September 12, 2011 City Council meeting.
Funding Source:
Funding for any necessary sign updates would be provided through the General Fund
budget, 2670.65115 traffic control supplies.
Summary:
This ordinance change is being requested to ensure that the truck route map, signage
and ordinance are consistent. The Illinois Vehicle Code states that local authorities can
control the use of roadways within its jurisdiction by trucks and other commercial
vehicles (625 ILCS 5/15-316(c)). The following streets are under Illinois Department of
Transportation’s (IDOT) jurisdiction and the City cannot restrict or designate its use
without IDOT approval. However, IDOT has identified these streets as overweight truck
permit routes:
• Gross Point Road: South City Limits to Crawford Avenue
• Crawford Avenue: Gross Point Road to Central Street
• Central Street: Lincolnwood Drive to Sherman Avenue
• Simpson Street: West City Limits to Elgin Road
• Elgin Road: Simpson Street to Leland Avenue
Memorandum
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• Dempster Street: West City Limits to Chicago Avenue
• Asbury Avenue: Oakton Street to Howard Street
• South Boulevard: Chicago Avenue to Sheridan Road
• Sheridan Road: South Boulevard to South City Limits
Currently, staff has been using a truck route map prepared before 1980 to guide
overweight/oversize trucks. However, not all the streets in the truck route map are
listed in the City code. The proposed amendment to the City code by staff is based on
the information summarized hereafter. Staff finds that most of the primary streets have
been identified as truck routes to guide local service deliveries and avoid residential
streets but needs to be updated to include other streets to complete the truck route
network. Viaduct clearance is also a factor.
Designated Truck Routes: (Section 10-11-16)
The following streets have been designated truck routes in the City-code:
• Central Street: Sherman Avenue to Gross Point Road (needs to be amended
from Lincolnwood Drive to Gross Point Road to conform with City’s jurisdiction)
• Chicago Avenue: Howard Street to Clark Street
• Church Street: McCormick Boulevard to Chicago Avenue (needs to be amended
from Dodge Avenue to Chicago Avenue to conform with City’s jurisdiction)
• Dempster Street: McCormick Boulevard to Oak Avenue (need to be removed
since it is under IDOT jurisdiction)
• Dodge Avenue: Howard Street to Simpson Street
• Emerson Street: McCormick Boulevard to Sherman Avenue (needs to be
amended from Leland Avenue to Sherman Avenue to conform with City’s
jurisdiction)
• Green Bay Road: Emerson Street to Isabella Avenue
• Greenwood Street: Chicago Avenue to Sherman Avenue
• Main Street: McCormick Boulevard to Chicago Avenue
• Oak Avenue: Clark Street to Davis Street
• Ridge Avenue: Clark Street to Emerson Street
• Sherman Avenue: Dempster Street to Central Street
• Simpson Street: Dodge Avenue to Ashland Avenue
• Simpson Street: Ashland Avenue to Green Bay Road
The City code needs to be updated to include the following streets to provide service
delivery routes and to connect the designated truck route network:
• Ashland Avenue: Green Bay Road to Simpson Street (due to the angle of the
Noyes/Green Bay intersection)
• Asbury Avenue: Green Bay Road to Emerson Street (since southbound Green
Bay Road left turns are prohibited onto Emerson Street)
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• Clark Street: Oak Avenue to Ridge Street (to complete the truck route to access
Emerson Street)
• Crawford Avenue: North City Limits to Gross Point Road, and Central Street to
the South City Limits (to connect IDOT overweight permit routes and City truck
route)
• Davis Street: Chicago Avenue to Oak Avenue (to complete the network so that
trucks can exit the area and not loop back to use Sherman Avenue)
• Dempster Street: Sherman Place to Chicago Avenue (to connect the IDOT
overweight permit route to City truck route)
• Elgin Road/Clark Street: from Emerson Street to Chicago Avenue (so that trucks
do not proceed on Emerson Street to Sherman Avenue. The viaduct clearance
on this segment of the street is greater than on Emerson Street)
• Gross Point Road: North City Limits to Crawford Avenue (to connect IDOT
overweight routes and City truck route)
• Oakton Street: West City Limits to Dodge Avenue (to serve the
commercial/industrial area to the west; this section was previously a Cook
County route)
• McCormick Blvd: Emerson Street to Green Bay Road (to connect Emerson
Street to Green Bay Road; this section was previously an IDOT route)
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8/31/2011
76-O-11
AN ORDINANCE
Amending Title 10, “Motor Vehicles and Traffic”, to update the City
Truck Route Schedule XVI(A)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Schedule XVI (A), found in Subsection 10-11-16-(A) of
the City Code, is hereby amended to read as follows:
SCHEDULE XVI (A): DESIGNATION OF TRUCK ROUTES AND
BICYCLE ROUTES
Asbury Avenue Green Bay Road to Emerson Street
Ashland Avenue Green Bay Road to Simpson Street
Central Street Sherman Avenue Lincolnwood Drive to Gross Point Road
Chicago Avenue Howard Street to Clark Street
Church Street McCormick Boulevard Dodge Avenue to Chicago Avenue
Clark Street Oak Avenue to Ridge Avenue
Crawford Avenue North City Limits to Gross Point Road, and Central Street to the
South City Limits
Davis Street Chicago Avenue to Oak Avenue
Dempster Street McCormick Boulevard to Oak Avenue Sherman Place to Chicago
Avenue
Dodge Avenue Howard Street to Simpson Street
Elgin Road/Clark
Street
Emerson Street to Chicago Avenue
Emerson Street McCormick Boulevard Leland Avenue to Sherman Avenue
Green Bay Road Emerson Street to Isabella Street
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76-O-11
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Greenwood Street Chicago Avenue to Sherman Avenue
Gross Point Road North City Limits to Crawford Avenue
Main Street McCormick Boulevard to Chicago Avenue
Oak Avenue Clark Street to Davis Street
Oakton Street West City Limits to Dodge Avenue
McCormick
Boulevard
Emerson Street to Green Bay Road
Ridge Avenue Clark Street to Emerson Street
Sherman Avenue Dempster Street to Central Street
Simpson Street Dodge Avenue to Ashland Avenue
Simpson Street Ashland Avenue to Green Bay Road
SECTION 2: That the findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as provided
by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: That this Ordinance 76-O-11 shall be in full force and effect
from and after its passage, approval and publication in the manner provided by law.
SECTION 5: That if any provision of this Ordinance 76-O-11 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 76-O-11 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance is severable.
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76-O-11
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Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
Page 331 of 563
For City Council meeting of September 26, 2011 Item A18
Ordinance 37-O-11: City-Wide 8,000 Pound Weight Limit on City Streets
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, P.E., City Engineer
Rajeev Dahal, Senior Traffic Engineer
Subject: Amending the City Code to Establish a City Wide 8,000 Pound Weight
Limit on City Streets
Date: August 29, 2011
Recommended Action:
Staff recommends the consideration of Ordinance 37-O-11 by which the City Council
would amend Section 10-1-3, 10-1-9-2, and delete 10-11-13, Schedule XIII to establish
a City-wide eight thousand (8,000) pound weight limit on City streets unless otherwise
designated. The City-wide 8,000 pound limit will not apply to streets under the
jurisdiction of the Illinois Department of Transportation (IDOT), City designated truck
routes or prohibited truck routes.
Funding Source:
N/A
Summary:
The proposed code amendment stems from aldermanic requests where staff was asked
to determine if weight limits could be established for Oakton Street east of Dodge
Avenue and for Church Street. In consideration of the request, staff noted that it would
be more appropriate to establish a city-wide 8,000 pound weight to address any future
requests for such designations.
The proposed recommendation was discussed at the June 13, 2011 Administration and
Public Works Committee meeting. The request for weight limit on Church Street was
withdrawn by the 5th ward Alderman since a portion of Church Street is under IDOT
jurisdiction. The 9th ward Alderman asked for clarification regarding “local pick up or
delivery” allowed on non-truck routes. In addition, staff was asked to explore the
problem surrounding the ability of larger trucks to make left turns from eastbound Main
Street onto northbound Custer Avenue.
Memorandum
Page 332 of 563
In response to clarifying “local” the proposed ordinance defines local as one-half (1/2)
mile distance on a non-truck route to provide service from the designated truck route.
In addition, Public Works and Evanston Police Department met in the field at Main and
Custer to observe the traffic patterns. While smaller trucks do not have issues making
the turns, larger trucks do. Staff observed damage to the retaining wall at the northeast
corner of the intersection for the Metra/Union Pacific rail line and sidewalk/bollards
protecting a hydrant at the northwest corner. Staff believes this damage is due to large
trucks having difficulty making left turns. To mitigate the situation, reconstruction of the
retaining wall, geometric improvements to widen Custer Avenue, line of sight for
pedestrian and vehicles and the drop off location for the post office would need to be
evaluated.
Historically, residents have expressed concerns about trucks, even on major streets.
These concerns are primarily due to vibration and noise caused by trucks going over
uneven street surfaces. The Illinois Vehicle Code states that local authorities can
control the use of roadways within its jurisdiction by trucks and other commercial
vehicles (625 ILCS 5/15-316(c)). Local authorities, such as the City of Evanston, can
impose limitations on the weight of certain trucks and commercial vehicles on
designated roadways and such designation shall be marked with appropriate signage.
The 8,000 pound restriction would not apply to the designated truck routes per Section
10-11-16 and the streets that are under IDOT jurisdiction. Trucks should primarily use
the identified routes, and only use the 8,000 pounds limit streets when they need to
make delivery or provide service. Citywide weight limit signs would need to be posted
on all approaches to the City.
The following vehicle exemptions to the 8,000 pound limit are included in the proposed
ordinance:
• Vehicles owned and operated by governmental agencies;
• Vehicles owned and operated by private utilities and emergency services
vehicles;
• Buses;
• Vehicles engaged in the collection and removal of garbage or refuse;
• Snow removal vehicles engaged in snow removal functions on any right-of-way;
• Detoured vehicles.
Attachment
Ordinance 37-O-11
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8/31/2011
37-O-11
AN ORDINANCE
Amending Various Portions of Title 10, “Motor Vehicles and Traffic”,
related to Vehicles of Excessive Weight
WHEREAS, Chapter 15 of the Illinois Vehicle Code, 625 ILCS 5/15 et al.,
authorizes local municipalities to regulate the size and weight of vehicles upon its
roadways; and
WHEREAS, Title 10 of the Evanston City Code (the “City Code”) sets forth
standards and restrictions on the size, weight, and use of vehicles within the City; and
WHEREAS, the City finds it to be in the best interests of persons traversing
the City roadways to adopt the following ordinance to limit the weight of vehicles to 8,000
pounds or less on certain roadways in the City and to further regulate the use of City truck
routes for vehicles exceeding said limit.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 10-1-3 of the City Code, as amended is hereby
further amended to add the following definition:
“LOCAL PICKUP OR DELIVERY: The delivery of goods, wares and services leaving a
city, State of Illinois or other jurisdictional truck route and using a non-truck route for no
more than one-half mile to complete the delivery or pickup.”
SECTION 2: That Subsection 10-1-9-2 of the City Code is hereby deleted
in its entirety and replaced with the following:
“COMMERCIAL VEHICLES OF EXCESSIVE WEIGHT PROHIBITED ON CERTAIN
STREETS:
(A) No motor vehicle having a total gross weight in excess of eight thousand (8,000)
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37-O-11
pounds shall travel and operate on any city street except as further provided for in
this ordinance.
1. Exempt Vehicles: The following vehicles are exempt from the provisions of this
Subsection:
a. Vehicles owned and operated by governmental agencies;
b. Vehicles owned and operated by private utilities, emergency services
vehicles, and fire apparatus vehicles;
c. Buses;
d. Vehicles engaged in the collection and removal of garbage or refuse;
e. Snow and ice removal vehicles engaged in snow removal functions on any
right-of-way; or
f. Detoured vehicles.
2. Pickups and Deliveries: The operation of said motor vehicles having a total
gross weight in excess of eight thousand pounds (8,000 pounds) is permitted
on any roadway in the City for local pickup or delivery, where the destination is
not on a Truck Route (as designated in Section 10-11-16, Schedule XVI(A)),
provided that ingress and egress thereto or therefrom is accomplished in the
following manner:
a. Said vehicles shall utilize the designated Truck Routes to the point closest
to the local delivery or pickup.
b. Upon leaving or returning to the Truck Route, said vehicles shall utilize the
shortest route available on non-Truck Routes when necessary for the
completion of the local delivery or pickup, said distance traveled on non-
Truck Route shall be within one-half mile of leaving the Truck Route.
c. In making consecutive local deliveries or pickups to points not on Truck
Routes, said vehicles may proceed on roadways other than Truck Routes
only if: the distance traveled on non-Truck Routes as a result of this routing
would be less than if the vehicle had returned to a Truck Route and then
proceeded to the next delivery point, as specified above.
3. Operational constraints: Vehicles may use the non-truck routes when physical
characteristics of the street, intersection, or viaduct cause operational or safety
problems to reach the final destination within the parameters set forth in this
Subsection.
4. Posting of Truck Routes: The City Manager or his or her designee shall cause
all of the truck routes designated in Section 10-11-16, Schedule XVI(A), which
are within the jurisdiction of the City, to be posted by the erection and
maintenance of appropriate signs. With respect to truck routes within the
jurisdiction of any authority other than the City, the City may erect signs at the
direction of the proper authority.
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37-O-11
5. Other Jurisdictions, Conflict: Nothing in this Section shall be construed as
permitting the operation of trucks over routes within the jurisdiction of the State
of Illinois, Cook County or any other unit of government to the extent that such
operation is otherwise regulated by the ordinances, resolutions, rules or
regulations of such authority.
SECTION 3: That Schedule XIII, “Commercial Vehicles of Excessive
Weight Prohibited From Using Certain Streets,” found in Section 10-11-13 of the City
Code is hereby deleted in its entirety.
SECTION 4: That ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: That this Ordinance 37-O-11 shall be in full force and effect
from and after its passage, approval and publication in the manner provided by law.
SECTION 6: That if any provision of this Ordinance 37-O-11 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 37-O-11 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance is severable.
SECTION 7: That the findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as provided
by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
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37-O-11
~4~
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
Page 337 of 563
For City Council meeting of September 26, 2011 Item A19
Ordinance 50-O-11: Amending Titles 3 and 7 of the Evanston City Code
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 50-O-11, Provisionally Adopting, Enacting and Re-enacting
Titles 3 and 7 of the Evanston City Code
Date: August 31, 2011
Recommended Action:
Staff submits for review and consideration adoption of Ordinance 50-O-11 provisionally
amending the following Titles to the Evanston City Code:
Title 3, Business Regulations; Title 7, Public Ways
The appropriate motion to adopt this Ordinance is:
“I move to adopt Ordinance 50-O-11, the provisional ordinance related to amendments
to Titles 3 and 7 of the Evanston City Code”.
This ordinance was introduced at the September 12, 2011 City Council meeting.
Summary:
Introduction
The current City Code was last codified in 1979, and in our work on this project we
learned that the 1979 codification was primarily technical in nature. Thus, the Code has
been amended and revised on a piecemeal basis for as long as we can tell, going all
the way back to 1957. Recognizing the need for a modern revision became readily
apparent in 2009. To this end, the Law Department worked with all City departments to
perform a detailed evaluation and review. While the proposed revisions are broad and
comprehensive, certain sections of the Code, such as Title 6 – Zoning, and Liquor
Licensing, fall outside of the parameters of the proposed revisions, as those revisions
will be heavily substantive or require separate hearings.
The Code revision process and Council review of same is scheduled to occur in phases
up to the September 26, 2011 Council meeting. At the completion of the review stage,
a subsequent ordinance adopting and re-codifying the entire Code will be presented.
Upon approval, our codifier will codify and reproduce the “Evanston City Code, 2011”
Memorandum
Page 338 of 563
2
General Changes
Modernizing the Code included removing gender bias by using both masculine and
feminine terms. Repetitious and sometimes contradictory language was simplified by
rewording and eliminating duplicative provisions. Other stylistic and wording changes
were made to clarify text. Many amendments reflect changes in the names of
departments and position titles. Lastly, re-numbering certain Chapters and Sections
was necessary where we removed references to previously deleted/repealed Code
provisions. These non-substantive changes are obvious and will not be summarized in
further detail in this report.
Summary of Proposed Substantive Changes
Title 3
Chapters 1 and 27 (amended numbering) contain the bulk of substantive changes to
Title 3. These are the City’s general license and business license provisions. The
necessity for this clarification was highlighted in the past year with respect efforts to
revoke or decline to transfer the licenses of problem businesses. The revised provisions
clarify the City Manager or other designee’s discretion to deny license applications or to
suspend or revoke existing licenses, in accordance with accepted principles of due
process: notice and pre- or post- decision hearing, depending on whether summary
action is justified based on ongoing threats to public health, safety, or welfare.
Subsection 27-11 provides for a set of procedures for such hearings to be made
available upon request.
Chapter 3, Weights and Measures, has been removed entirely. State law regulates
extensively in this area; see 225 ILCS 470/1 et seq. The state law continues to delegate
powers to a city inspector of weights and measures, id. § 470/19, so the City’s role is
preserved. However, a separate City ordinance is not necessary, especially given the
age of the provisions in Chapter 3 (50+ years).
Also omitted are antiquated business licensing provisions that are not in use and have
not been for years: “carters,” in former Chapter 22; self-service dry cleaning machines in
former section 3-8-10-2 (note that dry cleaning businesses continue to be licensed and
regulated), and “minstrel shows”/ “sideshows” in former sections 3-7-1 & 7-4.
Former chapters 10 (Roller-skating Rinks), 26 (Farmer’s Marker Commission,), and 33
have been entirely deleted due to lack of use, repeal, and consolidation, respectively.
Re-numbering the remaining chapters and sections occurred as a result.
Various sections (3-2-9-5, 3-2-9-8, 3-2-9-9, 3-2-12-8) have been revised to remove a
misdemeanor conviction as a penalty for non-compliance with tax or licensing
provisions, because misdemeanors must prosecuted in Circuit Court. The offenses
remain punishable by fines to allow for prosecution in the Administrative Hearings
Division.
Various provisions in Title 3 make reference to tax collection or enforcement
responsibilities vested in the Finance Director or Finance Department. In the present
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3
code revision, no changes have been made, pending the final restructuring of the
Administrative Services Department and the creation of a C.F.O/ Treasurer position.
Future changes will likely be necessary to Title 3 to precisely identify the officials
responsible for the administration/ enforcement of tax and licensing provisions found
throughout the Title.
No substantive changes have been proposed in the area of liquor control regulations,
Chapter 4 (as renumbered), although there is an ongoing effort to comprehensively
amend and streamline these provisions—for example by reducing the total number of
classifications if feasible.
Title 7
Chapter 1, which establishes the Public Works Department and its responsibilities, was
amended to remove control of the waterworks and sewer system, now managed by the
Utilities Department (see Chapter 12), and to reflect the changes to the Subdivision
ordinance included in 31-O-11, adopted May 9, 2011.
Subsections 7-2-4-3 (p.3) and 7-2-5-4 (p.6) represent the first of numerous provisions
that were amended to remove outdated bond or permit fee amounts and allow the
Public Works Director to set the appropriate amount for each project. Further such
replacements shall not be noted in this memorandum.
Subsection 7-2-5-1 (p.4) creates a general definition of “right-of-way” for Title 7.
Subsection 7-2-5-10-(B) (p.9) is the first of several provisions wherein the named
penalty was a misdemeanor conviction, which must be heard in Circuit Court, and is
now replaced with a monetary fine that can be assessed in Administrative Hearings.
Further such replacements shall not be noted in this memorandum.
Subsection 7-2-9-2 (p.27) increases the fine for illegal construction that blocks the
public right-of-way.
Subsection 7-2-9-3 (pp.27-28) clarifies that ice and snow on public sidewalks are
regulated by Title 7, whereas ice and snow on private property are regulated by the
Property Maintenance Code in Title 5. Moreover, the amendments allow the City to
clear public sidewalks when the adjacent owner fails to do so, and lien the property for
the related costs.
While not substantively amended at this time, Subsection 7-2-12-1 (p.29) may be
subject to future revisions to create stronger loitering regulations.
Section 7-2-13 (p.31) was amended to remove outdated regulations regarding open air
meetings that contained free speech implications.
Section 7-3-11 (p.40), which regulates “newsstands,” was deleted in its entirety because
Section 7-3-17 contains better justified and more thorough and enforceable regulations
of “newsracks.” Subsequent Sections were re-numbered accordingly.
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4
Section 7-3-14 (p.41) was deleted in its entirety because it could be interpreted to
create an affirmative duty for police officers with respect to city sidewalks, which would
distract from their law enforcement duties. Subsequent Sections were re-numbered
accordingly.
Subsection 7-4-1 (pp.48-49) was amended to place the responsibility for obtaining
insurance to cover a lawn sprinkler installation on the installer instead of the
homeowner, and to limit the City’s liability for sprinklers, installed in the parkway, that
are damaged during City work in the parkway.
Section 7-6-2 (pp.54-55) was amended at the request of the Public Works Department
to require that building numbers be four inches (4”) tall rather than three inches (3”).
Subsection 7-7-5-(B) (p.56) was deleted in its entirety because it anachronistically
allowed the City to require flag operators at railroad crossings. Subsequent
Subsections were re-numbered accordingly.
Section 7-10-4 (p.98) was amended to clarify that sledding, tobogganing, skiing, and
snowboarding in James Park are hazardous recreational activities as defined in the Tort
Immunity Act and that participants do so at their own risk. This new language should
better protect the City against claims arising out of such activities.
Subsection 7-10-8-(E)-5 was amended to remove codified limits on the City’s authority
to deny park permits.
Subsection 7-11-7-(C)-6 (pp.118-119) was amended to remove outdated water permit
requirements.
Section 7-12-1 (p.122) was amended to establish the Utilities Department in the Code.
Section 7-12-16 (pp.134-140) was amended extensively at the request of the Utilities
Department. That Section regulates cross connections, and, at present, the City
requires the property owner to collect proof from the contractor connecting to the public
water supply that said contractor is licensed by IEPA. The proposed amendments
would require the contractor to provide that information directly to the City and obtain a
City-issued license before he/she could perform such a connection.
Section 7-15-5 (pp.154-155) was amended to allow the City to hire workers to complete
public improvements left unfinished by the contractor, when the cost exceeded the
allocated amount, if failure to do so would create an emergency situation.
Subsection 7-17-22-(E) (p.191) was amended to remove an unnecessary appeals
process for utilities denied a variance to the right-of-way ordinance regulations. Instead,
they may seek Administrative Review in Circuit Court.
Attachments:
Ordinance 50-O-11
Due to length, proposed Ordinance 50-O-11 with blackline revisions to Titles 3 and 7
are included on the City Council Agenda & Minutes Webpage with the Council agenda
packet as a separate document.
Page 341 of 563
7/11/2011
50505050----OOOO----11111111
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Provisionally Adopting, Enacting, and Re-enacting New and Amended
Code Provisions to Titles 3 and 7 of the City of Evanston Code of
Ordinances; Providing for the Repeal of Certain Ordinances Not
Included Therein; Providing for the Manner of Amending Such Title;
and Providing When Such Title and this Ordinance Become Effective
WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a
home rule unit of government under the Illinois Constitution of 1970; and
WHEREAS, the City adopted an Evanston City Code in 1979 for the
purpose of carrying into effect and discharging all powers and duties conferred by law
upon the City and its officers, employees, and residents; and to promote the public
health, safety, and welfare of its residents; and
WHEREAS, the City Council finds and determines that the current City
Code needs to be significantly amended and updated to satisfy its purpose; and
WHEREAS, the City Council finds and determines that the purpose of the
City Code will be accomplished by provisionally adopting these 2011 amendments and
revisions; and
WHEREAS, these provisional approvals and enactments are intended to
be subject to a final City Council review and approval, and the City Council will adopt a
revision and codification of the entire City Code (excepting Title 6), later this year.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
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50-O-11
~2~
SECTION 1: That Title 3 and 7 of the Evanston City Code of 1979, as
amended, are hereby provisionally amended as set forth, respectively, in Exhibit A,
“Title 3 Amendments and Revisions”, and Exhibit B, “Title 7 Amendments and
Revisions”, attached hereto and incorporated herein by reference.
SECTION 2: All ordinances of a general and permanent nature enacted
on or before the date of this provisional adoption continue in full force and effect and are
not repealed or affected by this Council action.
SECTION 3: Additions or amendments to the Code when passed in such
form as to indicate the intent of the City Council to make the same a part of the Code
shall be deemed to be incorporated in the Code, so that reference to the Code includes
the additions and amendments.
SECTION 4: Section 2 hereof shall not be construed to revive any
ordinance or part thereof that has been adopted or repealed by a subsequent
ordinance.
SECTION 5: This Ordinance shall not become effective. It is a
provisional policy expression which is expressly subject to and conditioned upon final
review and recommendation by the City Council. Upon such final review and
recommendation by the City Council, the amendments and revisions in Section 1 hereof
shall be adopted via a subsequent and separate ordinance “Adopting the Evanston City
Code, 2011.”
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50-O-11
~3~
Introduced:_________________, 2011
Provisionally
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
Page 344 of 563
50-O-11
~4~
EXHIBIT A
Title 3 Amendments and Revisions
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50-O-11
~5~
EXHIBIT B
Title 7 Amendments and Revisions
Page 346 of 563
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, September 26, 2011
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON,
CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF September 12, 2011
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 80-O-11 Amending the Approved Planned Development for 1700-
1722 Central Street (7-O-7)
The Site Plan and Appearance Review Committee and staff recommend approval of
Ordinance 80-O-11 amending the approved planned development (7-O-07) for 1700-
1722 Central Street. The Site Plan and Appearance Committee recommendation was
based on a proposal of 78 units. The unit count has been requested to increase from
the approved 51 units to 80 units. The on-site parking has been proposed to
decrease from 100 spaces in the approved PD to 81 spaces, including one space for
a car-sharing vehicle.
For Introduction
(P2) Hearing: Appeal of the Decision of the Sign Review and Appeals Board Made
on the Wall Sign Variation Requested by Office Depot
Office Depot has filed a request for an appeal of the decision of the Sign Review and
Appeals Board on July 25, 2011 concerning a sign variation for Office Depot store at
2722 Green Bay Road. At the August 8, 2011 meeting the Planning and
Development Committee set the date of September 26, 2011 for a hearing to occur
on the appeal.
For Action
Page 347 of 563
Planning & Development Committee Meeting Agenda Page 2 of 2
September 26, 2011
(P3) Ordinance 75-O-11, Granting a Special Use for a Type 2 Restaurant at 1701
Sherman Avenue in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of ordinance
75-O-11, granting a special use permit for the operation of a type 2 restaurant at
1701 Sherman Avenue. Warren Johnson Architects Inc., on behalf of Pret A Manger
contract lessee, applied for a special use permit to operate a type 2 restaurant, “Pret
a Manger.” This ordinance was introduced at the September 12, 2011 City Council
meeting.
For Action
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Page 348 of 563
Planning & Development Committee Meeting
Minutes of September 12, 2011
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
ALDERMEN PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne
STAFF PRESENT: Ald. P. Braithwaite, Ald. Burrus, G. Farrar, C. Godwin,
Ald. Grover, S. Griffin, C. Hanawalt, D. Marino, B. Newman
PRESIDING OFFICIAL: Ald. Rainey
I. DECLARATION OF QUORUM
A quorum being present, Chair Wilson called the meeting to order at 7:31 p.m.
II. APPROVAL OF THE AUGUST 8, 2011 MEETING MINUTES
Ald. Fiske moved approval of the minutes, seconded by Ald. Wynne.
The minutes of the August 8, 2011 meeting were approved unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 75-O-11: Granting a Special Use for a Type 2 Restaurant at
1701 Sherman Avenue in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of
ordinance 75-O-11, granting a special use permit for the operation of a type 2
restaurant at 1701 Sherman Avenue. Warren Johnson Architects Inc., on
behalf of Pret A Manger contract lessee, applied for a special use permit to
operate a type 2 restaurant, “Pret a Manger.” For Introduction
Ald. Wynne moved approval, seconded by Ald. Fiske.
Yvonne Gilbert, the architect explained that the ingredients are delivered in the
morning and the food is ready made for pickup, not made to order.
The Committee voted unanimously 5-0 to introduce Ordinance 75-O-11.
(P2) Ordinance 77-O-11, Proposed Amendment to the Existing Approved
Planned Development at 1100 Clark Street/1719 Ridge Avenue
Staff and the Site Plan & Appearance Review Committee recommend approval
of the proposed amendment, Ordinance 77-O-11, to the existing approved
planned development for 1100 Clark Street/1719 Ridge (Ordinance 5-O-04 as
amended by Ordinance 125-O-05). Focus Development has proposed
constructing a 175 unit rental development on the vacant lot that is part of the
approved planned development commonly known as the Sienna Development.
DRAFT –
NOT APPROVED
Page 349 of 563
Planning & Development Committee Meeting
Minutes of 9-12-11
Page 2 of 7
Suspension of the Rules is requested for Introduction and Action at
September 12, 2011 City Council meeting. For Introduction and Action
Chair Wilson called the public who wished to speak to the podium:
Bob Canizaro of 1800 Ridge, Evanston, IL, said some residents of his building were
concerned about
• The increase in density
• Whether the setback change would align with the existing building
• Whether decreased setback will affect visibility for traffic turning from Ridge east
onto Clark
• Why they were proposing 75% 1 bedrooms and 25% 2 bedrooms
David Reifman of DLA Piper, Justin Pellai of Focus Development and George Halik,
Architect of Booth Hansen presented information and the revised plans for “1717
Ridge Apartments”:
• Focus has been the developer of several residential buildings in Evanston
including:
o Sherman Plaza
o The Reserve
o Church St. Station
o 811 Chicago
• Property is currently owned by an affiliate of Inland Bank
• Developer has met 7 or 8 times with the condo association and Ald. Braithwaite,
who are in support of the project
• The current conditions of the property pose many issues to the community
including:
o Flooding
o An unsightly 2-story hole in the ground
o An ADA issue for condo owners that was not resolved before the previous
developer went bankrupt
• 175 Luxury units are proposed (condo level finishes) averaging 850 sq. ft. (42”
cabinets, granite counters, etc.)
• Propose to increase number of units from 256 to 286, less than the permitted 287
• Propose to reduce parking spaces from 365 to 354, but also creating more 1
bedroom units than previously proposed
• F.A.R. increase from 2.0 to 2.25 is a technical issue
• Propose decrease in setback from 12’ to 7’4” on Clark; decrease in setback from
20’ to 13’ on Ridge
• 8 stories: no modifications to height or lot coverage
• All units have balconies (recessed balconies on north and south sides)
• Pool and amenities to be accessed in plaza at 3rd level and to include a pavilion,
fitness center and cyber café, also accessible and available to condo owners
• Parking: 16 on-grade level spaces accessed through alley; XX underground
spaces access from Clark
• Loading dock off alley
• Materials to match existing condos: Buff-colored brick with stone on base and
painted steel or natural anodized aluminum windows (matching existing)
• Glass balconies: can be frosted to hide stored items
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Planning & Development Committee Meeting
Minutes of 9-12-11
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• Top floor to be all glass
• Mr. Pellai assured Ald. Wynne that the lighting fixtures would be condo quality
• Mr. Pellai assured Ald. Fiske that there would be rules in place to prevent the
building from looking unsightly and there will be an on site leasing manager and
engineer
• Public Benefits:
o LEED Silver Project
o Project makes a contribution to the local economy
o Generates $500,000 in property taxes
o Includes 9 additional affordable units
• Property is under contract
• Mr. Pellai thanked City staff for their help in progressing to this point
• Mr. Halik said as an Evanston resident and the architect, he is proud to be part of
this project
• Propose to begin project in November, 2011 and being occupancy November,
2012
• In response to Ald. Fiske’s inquiry, Mr. Pellai said there are no plans to convert
the building to condo; the intent is to build rental units, as their market research
has indicated a need for rental units.
Ald. Braithwaite confirmed that the condo residents are in support of the project. He
thanked the neighbors for their passion about the project. He said Focus
Development has been diligent about addressing the residents’ issues and that the
ADA issue has been resolved. He added that the project will generate $55,000 in
permit fees
Ald. Rainey moved approval, seconded by Ald. Holmes.
The Committee voted unanimously 5-0 to recommend approval of Ordinance
77-O-11 and suspension of the rules.
(P3) Application for a Special Use for a Bed and Breakfast (B&B) at 300 Church
Street in the R1 Single-Family Zoning District
The Zoning Board of Appeals recommends to the City Council to deny the
application for a special use permit to operate a Bed and Breakfast at 300
Church Street. The Site Plan and Appearance Review Committee and Staff
declined to make a positive recommendation due to practical concerns about
parking. A draft ordinance will be provided at a future meeting if the Planning
and Development Committee and City Council disagree with the ZBA’s
recommendation to deny. For Action
Chair Wilson called the public who wished to speak to the podium:
Kent Swanson of 1630 Judson and a partner in the John Buck Co., spoke in favor of
the B&B:
• It is being a good neighbor
• Pritzker has done great restoration jobs
• Positive alternative to hotel lodging
• Positive impact on economic development
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• Would increase home values through the appraisal process
John Henderson of 115 Dempster for 20 years spoke against the B&B:
• Commercial enterprise in a residential community
• Would add noise and traffic
• Doesn’t follow the intent of the ordinance
• Sets a dangerous precedent
• Changes atmosphere of the residential area
• Reduce property values where there is no problem with property values in this
area
Rick Blabolil of 2325 Forestview for 30 years spoke in favor:
• Need for creative opportunities to maintain and improve the economy
• Number of cars will not offset parking
• Noise level will not be increased by 4 units in the B&B
Candace Kuzmarski of 1430 Sheridan for 20 years spoke against:
• Neighbors have been fighting for 20 years to keep the area single family, being
very close to a commercial district
• Appraisal of a commercial property wouldn’t be used to compare to single family
homes in the area
Barbara Janes of 802 Colfax spoke against:
• Wants to ensure housing standards are preserved
• Shocked that City allows a basement with a kitchen to be used as an apartment;
once it is allowed it will be difficult to remove: concerned about starting a
precedent
• Ordinance says owner-occupied, and this is not
Jeannne Lindwall, representing Bob Atkins, President of Northwestern University
Neighbors, spoke against:
• They have been fighting commercial intrusions in this residential area
• Concerned about precedent this B&B would set with basement apartments in
homes
• Concerned about parking and noise
• Does not think the ZBA’s recommendation should be overturned unless they are
in legal error
Bob Barr of 1144 Asbury, representing the Evanston History Center at 225
Greenwood spoke in favor:
• The B&B supports the History Center’s deep interest in renovation and
preservation of homes
• It will encourage tourism to Evanston
Jan Halperin who works at the Evanston History Center spoke in favor:
• The B&B will support historic tourism and welcome visitors to Evanston
Ted Struve of 800 Elgin spoke against:
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Minutes of 9-12-11
Page 5 of 7
• Referred to a nice family who bought a single family home on Washington
instead of a party who wanted to open a B&B
Chris Ernst, who lives within 1 block of the proposed B&B, spoke against:
• No one involved in the proposed B&B is a home owner
• Concerned that it will set a precedent that anyone who is not a homeowner can
open a B&B
• City code does not address this type of B&B
• City will lose hotel tax and won’t be able to regulate this type of B&B
• This is a violation of the ordinance because it is not a B&B but a hotel
Paul Brown of 1629 Judson, whose garage is across the alley, spoke in favor:
• Not worried about property values going down, in fact in might improve them
• Not a commercialization of the neighborhood
• Not worried about parking
• Not worried about noise
Andrew Scott, representing Evergreen, LLC (the proposed B&B owner), introduced
Paul Janecke, Architect and Mary Lindberger, Professional Apprasier, and argued in
favor:
• There is no language giving intent within the ordinance
• The City’s Corporate Counsel has said the proposed B&B meets the owner
occupied requirement, as an LLC is the occupant and owner
• LLC’s mitigate liability and taxes and he would advise any “Mom and Pop” to
become one if they were opening a B&B; there is nothing nefarious about
operating the B&B as an LLC
• Regarding the basement, only the operator will be sleeping in the basement and
they will remove the kitchen, if necessary; she will live in the 1st 2 floors, with 5
guest bedrooms upstairs
• The City has regulations in place to ensure there is not a propagation of B&B’s in
Evanston because the cumulative effect must be reviewed by Council
• The regulation also states that the market dictates the need
• Colonel Pritzker intends to make a significant investment in this home
• Regarding Mr. Struve’s comment, this is not a hotel, as the proposed use is
consistent with what is already compatible with single family home use
• Regarding Ms. Lindwall’s comment, they would be operating within the confines
of the Evanston Municipal Code; let the City worry about the taxes
• Regarding parking, there would be 3 spaces on site and another can be leased
across the alley; a parking consultant was retained and concluded that there
would not be negative impact
• Mr. Brown, living 500’ from the property is not concerned
• Ms. Lindberger, a professional appraiser has concluded that the B&B will not
negatively impact property values
Ald. Rainey argued in favor:
• The Preservation Commission approved the project
• Commended Colonel Pritzker’s magnificent preservation of his own home and
added that he said he is going to make the B&B as nice.
• The fact that it is a special use means that it is an acceptable use, based on the
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Minutes of 9-12-11
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terms and conditions
• No one will be more impacted than Colonel Pritzker
• To say 5 cars will impact the parking situation is stretching it.
• There are hardly any B&B’s in Evanston
• The issues raised against it were fake
• The clientele will be exactly who Evanston wants to visit the history museum and
restaurants
• It is a perfect use for this beautiful home
Linda Cooper of 420 Church spoke against:
• Concerned that people who use the park feel welcomed
• Concerned that older, feeble people will have to manipulate their way around the
B&B guests
Ald. Rainey said she would encourage Council to overturn the ZBA’s
recommendation.
Ald. Fiske argued:
• The issue lies in what the ZBA identified as a commercial use in a residential
zone, since 90% of the ownership does not live on the site
• She is concerned with the aggressive marketing referred to by the owner
Ald. Wynne argued against:
• Of the two illegal B&B’s that she knew of in Evanston (that are no longer in
existence to her knowledge), they were exactly what the ordinance stipulates:
owners lived there and rented out some rooms; her objection is that the owner
will not live there.
• The ordinance needs to be rewritten to define ownership
• She asked for clarification as whether special uses run with the land or whether
they can be applied only to the applicant
• Agrees with neighbors’ concerns about basement apartments
• Neighbors have fought hard against widening Forest Avenue and keeping the
neighborhood single family homes
• Requested that the Legal Dept. do a better analysis of the special use or find a
way to limit this special use to the proposed operator
• She argued that Evanston is friendly to other businesses joining the community,
noting the work the Economic Development Division is doing to encourage
businesses to come to Evanston, so this is not a message that it is not business
friendly
Chair Wilson concluded the discussion with the following points:
• The community is faced with falling victim to the original ordinance
• Both sides have legitimate concerns
• The Council must resolve the issue with what is best
Ald. Fiske moved to uphold the ZBA’s recommendation to deny the special
use, seconded by Ald. Wynne.
The Committee voted by majority 3-2 with Ald. Wynne and Fiske voting to
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Minutes of 9-12-11
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uphold and Ald. Rainey and Holmes and Chair Wilson voting not to uphold the
ZBA’s recommendation to deny the special use.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 9:10 p.m.
Respectfully submitted,
Bobbie Newman
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For Planning & Development Committee meeting of September 26, 2011 Item P1
Ordinance 80-O-11: Amending the Approved Planned Development for 1700-1722
Central Street
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Dept.
Dennis Marino, Manager, Planning & Zoning Division
Subject: Ordinance 80-O-11 Amending the Approved Planned Development for
1700-1722 Central Street (7-O-7)
Date: September 20, 2011
Recommended Action
The Site Plan and Appearance Review Committee and staff recommend approval of
Ordinance 80-O-11 amending the approved planned development (7-O-07) for 1700-1722
Central Street. The site is currently vacant and unproductive and needs to be developed
in order to strengthen the Central Street Corridor east of the Metra tracks. The Site Plan
and Appearance Committee recommendation was based on a proposal of 78 units.
Discussion
In 2007 the City Council approved a mixed use residential and retail planned
development (PD) for 1700-1722 Central Street in the B2 zoning district. The approved
PD was proposed to include 51 dwelling units and not less than 11,130 sq. ft. of
retail/office on the ground floor. The project was intended to be a transit-oriented
condominium and retail development. After the developer demolished the former movie
theaters, retail space and house that occupied the site, the economy collapsed and the
developer graded and seeded the site.
The developer, Robert Horne, now requests City Council approval of an amendment to
the approved planned development to allow 80 dwelling units and no less than 10,500 sq.
ft. of and no more than 11,250 sq. ft. of commercial space to be retail and restaurants.
The revised proposal does not exceed the building height, total project square footage or
floor area ratio approved by the PD Ordinance in 2007. It also maintains the mixed use
character as in the approved planned development.
Memorandum
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The proposed changes that require the consideration of an amendment to the PD are the
proposed changes to the number of dwelling units and the proposed changes to the
number of on site parking spaces.
The unit count has been requested to increase from the approved 51 units to 80 units.
The proposed on site parking has been proposed to decrease from 100 spaces in the
approved PD to 81 spaces, including one space for a car-sharing vehicle.
The applicant’s request to not provide any commercial parking spaces on site is
supported by the parking and traffic study (attached) completed by KLOA, the applicant’s
traffic and parking consultant. In addition, the applicant has provided a letter from a
commercial property owner across the street from the subject property stating his
willingness to lease parking spaces to the applicant for use by customers of his retail
spaces (attached). As indicated by the KLOA study, ample off site parking is available on
Central Street. The on street parking spaces east of the Metra embankment are not
occupied by commuters when retail and restaurant usage is at its peak. Other off site
parking on private lots may be available as needed. The provision of 80 spaces to match
80 units on a 1 to 1 basis matches actual experience with other comparable recent rental
development near rapid transit. The addition of a car sharing vehicle by the developer
also supports the 1 to 1 parking ratio at this site for a rental development.
The applicant will continue to adhere to other conditions included in the approved PD
adopted in 2007 including a payment to the Affordable Housing Fund, undergrounding of
utility services, the provision of wooden fencing for other properties along the alley as
specifically stated in the approved Ordinance and appropriate lighting controls and
streetscape improvements.
The revised project will generate substantial building permit fees for the City estimated to
be $300,000 and aggregate annual real estate taxes estimated to be $235,000 for what is
now a vacant site.
The applicant has also requested that the City consider making Eastwood two way
instead of one way but only to the southern edge of the west alley. This would improve
traffic flow in the neighborhood. This would be separately considered by City Council in
the form of an ordinance once the development is under construction. Staff has favorably
reviewed this request.
The proposed project would include M&R Development and Management as a managing
partner. This firm has considerable experience managing approximately 8,000 rental
apartment units in the Chicago and Minneapolis metropolitan areas.
Another major consideration for the project is its potential positive impact economically on
the Central Street Corridor including existing businesses and periodically vacant
commercial spaces, especially east of the Metra tracks. For many years this part of
Central Street has been the subject of concern because it lacks the vitality of Central
Street west of the Metra tracks. The lack of critical mass of people east of the tracks
threatens the viability of some existing businesses, restricts commercial property value
appreciation and represents a continuing missed opportunity for appropriate economic
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development. The legislative history of the adoption of the PD in 2007 included this
concern and prospect for this part of Central Street.
The subject development at 1700-1722 Central Street would enhance Central Street by
introducing 80 households that would help support existing businesses and likely
generate new attractive retail, restaurants and other allowed commercial uses east of the
Metra tracks.
Legislative History
Ordinance 7-O-07 was adopted on February 12, 2007. The Plan Commission
recommended approval of the project in 2007.
Attachments
Ordinance 80-O-11 including:
Exhibit A: Ordinance 7-O-07
Exhibit B: Legal Description
Exhibit C: Revised Site Plan
Exhibit D: Public Notice of September 26, 2011 Planning & Development Committee
meeting
Letter from Developer
KLOA Executive Summary of Parking Study
KLOA Parking Study
Revised Zoning Analysis 1700-1722 Central
Letter from Central Street Property Owner Regarding Parking
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9/22/2011
80-O-11
AN ORDINANCE
Granting Major Adjustments to the Approved Planned Development
Located at 1700-1722 Central Street
WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a
home rule unit of government under the Illinois Constitution of 1970; and
WHEREAS, Article VII, Section 6a of the Illinois Constitution of 1970
confers certain powers upon home rule units, among which are the powers to regulate for
the protection of the public health, safety, and welfare; and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, the City has adopted a set of zoning regulations, set forth in
Title 6 of the Evanston City Code, 1979, as amended, (“the Zoning Ordinance”); and
WHEREAS, on March 5, 2007, the City enacted Ordinance 7-O-07,
attached hereto as Exhibit A and incorporated herein by reference; and
WHEREAS, pursuant to the provisions of the Zoning Ordinance,
Ordinance 7-O-07 granted a Special Use Permit for a Planned Development in the B2
Business Zoning District for the property located at 1700-1722 Central Street, Evanston,
Illinois (the “Subject Property”), which is legally described in Exhibit B, attached hereto
and incorporated herein by reference; and
WHEREAS, due to economic forces not attributable to any act or omission
by the City, the Planned Development has yet to be constructed; and
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80-O-11
~2~
WHEREAS, Eastwood of Evanston, LLC (“the Applicant”), owner of the
Subject Property, submitted a proposed site plan (the “Revised Site Plan”), attached
hereto as Exhibit C and incorporated herein by reference, which would govern the
construction and operation of said Planned Development; and
WHEREAS, in order to construct the Planned Development in accord with
the Revised Site Plan, the Applicant requests Major Adjustments to the Planned
Development authorized by Ordinance 7-O-07; and
WHEREAS, Ordinance 7-O-07 is a piece of legislation enacted by the City
Council of the City of Evanston, subject to revision only by said City Council; and
WHEREAS, on June 7, 2011, Jane Grover, Alderman of the Seventh Ward
of the City of Evanston, wherein the Subject Property is located, held a public meeting to
discuss the Revised Site Plan with neighborhood and City residents; and
WHEREAS, on September 26, 2011, the Planning and Development
Committee (“P&D Committee”) of the City Council held a meeting, in compliance with the
provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and before which the
City mailed a notice, a copy of which is attached hereto as Exhibit D and incorporated
herein by reference, to all owners of real property located within one thousand feet
(1,000’) of the Subject Property, during which it considered the Revised Site Plan; and
WHEREAS, during said meeting, the P&D Committee received exhaustive
input from the public, carefully deliberated on the Revised Site Plan, and found that the
Revised Site Plan is in substantial conformity with the original development plan with
respect to building dimensions, floor area ratio, off-street loading, and rear yard setback;
and
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80-O-11
~3~
WHEREAS, the P&D Committee ultimately recommended approval of the
Revised Site Plan by the City Council; and
WHEREAS, at its meetings of September 26, 2011 and October 10, 2011,
the City Council considered the recommendation of the P&D Committee, received
additional public comment on the matter, made certain findings, and adopted said
recommendation; and
WHEREAS, it is well-settled law in Illinois that the legislative judgment of
the City Council must be considered presumptively valid (see Glenview State Bank v.
Village of Deerfield, 213 Ill.App.3d 747),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: That the City Council hereby accepts the Revised Site Plan
in order to allow the construction and operation of a Planned Development on the
Subject Property pursuant to Ordinance 7-O-07, as revised by this Ordinance 80-O-11.
SECTION 3: That, pursuant to Subsection 6-3-6-12-(C) of the Zoning
Ordinance, the City Council hereby grants the following Major Adjustments to the
Planned Development approved by Ordinance 7-O-07:
(A) The maximum number of dwelling units is increased from not more than fifty-one
(51) to not more than eighty (80).
(B) The number of open off-street parking spaces is reduced from nineteen (19) to
one (1), with said space reserved for a vehicle from a car-sharing organization
(e.g., I-GO, ZipCar). The Applicant shall construct eighty (80) enclosed off-street
parking spaces for residential uses.
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80-O-11
~4~
(C) The Site Development Allowance allowing the nineteen (19) open off-street
parking spaces to be located within two feet (2’) of the southern edge of the
Subject Property, set forth in Section 5(E) of Ordinance 7-O-07, is hereby deleted
in its entirety due to the elimination of said spaces.
(D) The rear yard setback from the alley along the southern edge of the Subject
Property is increased from one and one-half feet (1.5’) to five feet (5’).
(E) The minimum area of the retail/commercial space is decreased from
approximately eleven thousand one hundred thirty square feet (11,130 ft2) to
approximately ten thousand five hundred square feet (10,500 ft2). The maximum
area for the retail/commercial space shall remain eleven thousand two hundred
fifty square feet (11,250 ft2).
SECTION 4: That, in return for the Applicant agreeing to donate no less
than sixty-six thousand, three hundred dollars ($66,300.00) to the City’s Affordable
Housing Fund, the City Council hereby releases the Applicant from the affordable housing
condition set forth in Subsection 6(B) of Ordinance 7-O-07. The Applicant shall make
said donation before it may apply for a temporary certificate of occupancy (“TCO”) for any
residential space in the Planned Development to be constructed on the Subject Property
pursuant to the terms of Ordinance 7-O-07, as amended by this Ordinance 80-O-11.
SECTION 5: That the City Council hereby revises Subsection 6(D) of
Ordinance 7-O-07 to read as follows:
The Applicant agrees and commits to bind the Applicant’s successors in
title to the Subject Property to removing snow from the Alley from
Eastwood Avenue to the west property line of the Subject Property,
whenever there is a snowfall of at least four inches (4”). Such
commitment shall be contained in the any future Declaration of
Condominium for the Subject Property and shall not be subject to
amendment or termination without the consent of the City.
SECTION 6: That, pursuant to Subsection 6-3-5-12 of the Zoning
Ordinance, the City Council hereby imposes the following conditions on the Applicant’s
Special Use Permit for a Planned Development, violation of any of which shall constitute
grounds for revocation thereof pursuant to Subsection 6-3-10-6 of the Zoning Ordinance:
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80-O-11
~5~
(A) Compliance with Requirements: The Applicant shall develop and use the
Subject Property in substantial compliance with the terms of this ordinance, all
applicable legislation, with the testimony and representations of the Applicant to
the Site Plan and Appearance Review Committee, the P&D Committee, and the
City Council, and the approved plans and documents on file in this case.
(B) Recordation: The Applicant shall, at its cost, record a certified copy of this
ordinance, including all Exhibits attached hereto, with the Cook County Recorder
of Deeds, and provide a copy thereof to the City, before it may apply to the City
for any permits related to the Special Use Permit for a Planned Development
authorized by Ordinance 7-O-07, as amended by this Ordinance 80-O-11.
SECTION 7: That, any other deadline set forth in the Zoning Ordinance
not withstanding, the Applicant shall commence construction of the Planned
Development no later than twelve (12) months after the effective date of this Ordinance
80-O-11, and shall complete said construction no later than eighteen (18) months after
said commencement.
SECTION 8: That, except as otherwise provided for in this Ordinance 80-
O-11, all applicable regulations of Ordinance 7-O-07, the Zoning Ordinance, and the
entire City Code shall apply to the Subject Property and remain in full force and effect
with respect to the use and development of the same. To the extent that the terms
and/or provisions of any of said documents conflict with any of the terms herein, this
Ordinance 80-O-11 shall govern and control.
SECTION 9: That, when necessary to effectuate the terms, conditions,
and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents,
assigns, and successors in interest.”
SECTION 10: That the findings and recitals herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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80-O-11
~6~
SECTION 11: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 12: That this Ordinance 80-O-11 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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80-O-11
~7~
EXHIBIT A
Ordinance 7-O-07
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80-O-11
~8~
EXHIBIT B
Legal Description
PARCEL 1:
LOTS 6, 7, 8, 9 AND 10 IN BLOCK 9 IN NORTH EVANSTON, BEING A SUBDIVISION OF LOTS 11,
12, 13, 14, 15, 16 AND THE W EST 4.3 ACRES OF LOT 17 IN GEORGE SMITH’S SUBDIVISION OF
THE SOUTH PART OF THE ARCHANGE QUILMETTE RESERVATION RECORDED IN BOOK 29, PAGE
58 OF MAPS AND ALSO OF LOTS 1, 3 AND THAT PART OF LOT 2, LYING BETWEEN THE CHICAGO
AND MILWAUKEE RAILWAY AND THE W EST LINE OF LOT 3 PRODUCED TO THE NORTH LINE OF
SECTION 12, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, OF
ASSESSOR’S PLAT OF EVANSTON, RECORDED IN BOOK 143, PAGE 45 OF MAPS, ALL IN COOK
COUNTY, ILLINOIS.
PARCEL 2:
LOT 5 IN BLOCK 9 IN NORTH EVANSTON, BEING A SUBDIVISION OF LOTS 11, 12, 13, 14, 15, 16
AND THE W EST 4.3 ACRES OF LOT 17 IN GEORGE SMITH’S SUBDIVISION OF THE SOUTH PART
OF THE ARCHANGE QUILMETTE RESERVATION RECORDED IN BOOK 29, PAGE 58 OF MAPS AND
ALSO OF LOTS 1, 3 AND THAT PART OF LOT 2, LYING BETWEEN THE CHICAGO AND MILWAUKEE
RAILWAY AND THE W EST LINE OF LOT 3 PRODUCED TO THE NORTH LINE OF SECTION 12,
TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, OF ASSESSOR’S
PLAT OF EVANSTON, RECORDED IN BOOK 143, PAGE 45 OF MAPS, ALL IN COOK COUNTY,
ILLINOIS.
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80-O-11
~9~
EXHIBIT C
Revised Site Plan
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EAST ELEVATION
WEST ELEVATION
T / ROOF
48’-0”
T / ROOF
48’-0”
EVANSTON, IL
THE EASTWOOD THE EASTWOOD OF EVANSTON, LLC
DATE: AUGUST 11, 2011 PROJECT NUMBER 11031
OKW Architects
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VIEW FROM NORTHEAST
EVANSTON, IL
THE EASTWOOD THE EASTWOOD OF EVANSTON, LLC
DATE: AUGUST 11, 2011 PROJECT NUMBER 11031
OKW Architects
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VIEW FROM SOUTHEAST
EVANSTON, IL
THE EASTWOOD THE EASTWOOD OF EVANSTON, LLC
DATE: AUGUST 11, 2011 PROJECT NUMBER 11031
OKW Architects
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80-O-11
~10~
EXHIBIT D
Mailed Notice of the September 26, 2011 Meeting
of the Planning and Development Committee
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Order & Agenda Items are subject to change. Information about the P&D Committee is available at:
www.cityofevanston.org/government/boards-commissions. Questions can be directed to Dominick Argumedo at 847-448-8153.
The city is committed to ensuring accessibility for all citizens; If an accommodation is needed to participate in this meeting, please
contact this Department 48 hours in advance so that arrangements can be made for the accommodation if possible.
PUBLIC NOTICE OF A MEETING
Planning and Development Committee
Monday, September 26, 2011
7:15 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Please be advised, the following case will be considered at the September 26, 2011 P&D
hearing:
1700-1722 Central Street
Eastwood of Evanston, LLC (Eastwood of Evanston”), applies to amend Ordinance No. 7-O-07, (the “Ordinance”), that
permitted the construction of a 4-story mixed-use development. The Ordinance governs the property bounded by Central
Street to the north, Eastwood Avenue to the east, an improved alley to the south, and established development to the west
(the “Property”). The Ordinance allows for the construction of 51 residential units; Eastwood of Evanston seeks to amend
the Ordinance to permit the construction of up to 80 residential units. Eastwood of Evanston also proposes ordinance
amendments to reduce the minimum square feet of the retail/commercial space from 11,130 square feet to 10,500 square
feet and to decrease the number of required off-street parking spaces from 100 to 81. The City Council is the final
determining body for this proposal.
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EXECUTIVE SUMMARY
Traffic and Parking Impact Analysis
The Eastwood of Evanston
Evanston, Illinois
Prepared For:
Robert Horne
Evanston Central I, LLC
Prepared By:
September 21, 2011
Page 398 of 563
9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
p: 847-518-9990 | f: 847-518-9987
Overview
Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA, Inc.) was retained by Evanston Central I, LLC to
prepare a Traffic and Parking Impact Analysis for the proposed Eastwood of Evanston residential
development to be located in southwest quadrant of the intersection of Central Street and Eastwood
Avenue in Evanston, Illinois. The site, which is presently vacant, was formerly occupied by two
theater buildings (1,800-1,900 seats), three restaurants, three retail uses, and a single-family home.
A Planned Development (PD) for the site was approved by the City of Evanston in 2007, consisting
of 51 for-sale condominium units, 11,250 square feet of street-level retail space, and 100 off-street
parking spaces. A revised development plan has since been developed consisting of 80 rental
apartment units, 10,600 square feet of street-level retail space, and 81 off-street parking spaces.
Approximately 5,000 square feet of the retail space may be developed as a restaurant.
The overall traffic impact of the revised development plan will be minimal and will not adversely
affect traffic operations in the project area. In addition, the on-site parking supply will be adequate
to meet the needs of the apartment residents. Furthermore, a widespread surplus of on-street and
off-street parking is available in the immediate area to accommodate the parking needs of the
building’s commercial employees and patrons.
Purpose and Objective of Study
This Traffic and Parking Impact Analysis was conducted as part of a review of modification to the
PD to assess the impact that the proposed development would have on traffic and parking conditions
in the area and to recommend street and/or site access improvements necessary to accommodate
development traffic.
Key Study Findings
The key findings from the Traffic and Parking Impact Analysis are described below.
Traffic
The study determined that the traffic impacts from the project will not be significant and the trip
generating potential of the project will be low. This is due in part to the site’s proximity to several
public transportation options (Metra, CTA, Pace), private shuttle services (NU shuttles, Evanston
Hospital shuttle), and major employment centers (Northwestern University, Evanston Hospital),
which will encourage many of the building residents, employees, patrons and visitors to travel by
modes other than automobile (i.e., transit, walking, biking). This is also due to the lower parking
supply provided on-site as well as the planned on-site carsharing service, which will discourage
multi-car ownership by apartment residents, thus reducing the auto trip-generating potential of the
Page 399 of 563
2
project. The previous movie theatre and retail/restaurant uses on the site, when fully-operational,
provided a significantly higher traffic generating capability.
All of the study area intersections presently operate at acceptable levels of service during the peak
weekday commuting hours and, because of the low trip generating potential of the project, will
continue to operate at the same levels of service upon completion of the development.
The conversion of Eastwood Avenue to two-way flow, between Central Street and the public alley,
also contributes to the minimal traffic impacts from this project in that it will minimize the use of the
public alley by site traffic, prevent traffic conflicts with Saint Athanasius School, and minimize the
use of the residential streets to the south to access the site. This is an improvement from the
previously approved PD. The public alley adjoining the site will be widened from 14.5 feet to 19.5
feet, which will provide a significant improvement that facilitates better two-way flow. The two
existing speed bumps will remain in place as a traffic calming measure.
Parking
The study also determined that the one space per unit (1:1) residential parking supply ratio provided
on-site will be sufficient to accommodate the parking needs of the building residents based on the
combination of efficient transit access, on-site provisions for carsharing services and bicycle storage,
the potential for unbundled parking pricing policies for residents, area Census data on automobile
ownership, and actual peak parking demand ratios experienced at other nearby residential buildings
in Evanston that are in proximity to transit stations, which based on previous parking surveys
conducted by KLOA indicated peak parking demand ratios ranging from 0.90-1.05 spaces per
dwelling unit.
The parking needs of the development’s commercial employees and patrons, as well as apartment
guests, will be adequately accommodated by the widespread availability of on-street parking in the
area and the potential availability of a large amount of off-street parking, as verified through field
surveys conducted by KLOA, Inc. These parking lots include the Ryan Field lot, Evanston
Hospital/City of Evanston Lot 64, Saint Athanasius School lot, and several private commercial lots.
The use of these on-street and off-street parking areas for the development’s commercial uses is
consistent with the current parking practices by the existing commercial businesses along Central
Street.
Page 400 of 563
9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
p: 847-518-9990 | f: 847-518-9987
MEMORANDUM TO: Robert Horne
Evanston Central I, LLC
FROM: Eric D. Russell, PE, PTP, TSOS
Principal
Luay R. Aboona, PE
Principal
DATE: August 22, 2011
SUBJECT: Traffic and Parking Impact Analysis
The Eastwood of Evanston
Evanston, Illinois
This memorandum summarizes the results of a Traffic and Parking Impact Analysis conducted by
Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA, Inc.) for the proposed Eastwood of Evanston
residential development to be located in southwest quadrant of the intersection of Central Street and
Eastwood Avenue in Evanston, Illinois. The site, which is presently vacant, was formerly occupied
by two theater buildings, three restaurants, three retail uses, and a single-family home.
A Planned Development (PD) for the site was approved by the City of Evanston in 2007, consisting
of 55 for-sale condominium units, 11,250 square feet of street-level retail space, and 100 off-street
parking spaces. A revised development plan has since been developed consisting of 78 rental
apartment units, 12,505 square feet of street-level retail space, and 78 off-street parking spaces. It
was assumed that approximately 5,000 square feet of the retail space may be developed as a
restaurant.
Due to the change in density of the project, an amendment to the PD is required. This study was
conducted as part of the PD amendment process to assess the impact that the proposed development
would have on traffic and parking conditions in the area and to recommend any street and/or site
access improvements necessary to accommodate development-generated traffic.
Existing Conditions
Transportation conditions in the vicinity of the site were inventoried to obtain a database for
projecting future conditions. Four general components of existing conditions were considered: (1)
the geographical location of the site; (2) the characteristics of the area street system, including lane
usage and traffic control devices; (3) existing traffic volumes, and (4) public transportation.
Page 401 of 563
2
Site Location
The site of the proposed development is located in the southwest quadrant of the intersection of
Central Street and Eastwood Avenue. The site is presently vacant and was formerly occupied by two
theater buildings (known as the Evanston Theaters), three restaurants, three retail uses, and a single-
family home. The theaters, which closed in February 2000, offered five screens and a total of
approximately 1,800-1,900 seats. Land uses surrounding the site include residential homes and Saint
Athanasius Church/School to the south, commercial businesses and residential homes to the north,
commercial businesses and the Central Street Metra station to the west, and commercial businesses
and Ryan Field to the east.
Figure 1 shows the location of the approximately 1.012-acre site in relation to the area street system.
Figure 2 shows an aerial view of the site area.
Area Street System Characteristics
The principal streets serving the site are Central Street, Eastwood Avenue, and Poplar Avenue. All of
these streets are under the jurisdiction of the City of Evanston. A description of these streets follows.
Central Street is classified by the City as a Major Street and is oriented in an east-west direction. In
the vicinity of the site, Central Street has a two-lane cross-section with metered 2-hour parallel
parking on both sides of the street, which are in effect from 9:00 A.M. to 6:00 P.M., Monday-
Saturday. Central Street is signalized at its intersection with Green Bay Road to the west and
Ashland Avenue to the east. The posted speed limit on Central Street is 25 miles per hour (mph).
Eastwood Avenue is a local, north-south, street. In the vicinity of the site, Eastwood Avenue operates
as a one-way northbound street between Central Street and Lincoln Street with non-metered parallel
parking permitted on the west side of the street only, except on weekdays from 7:00-9:00 A.M.
District 6 parking permit holders are not regulated by this time restriction. Eastwood Avenue is under
stop sign control at Central Street.
Poplar Avenue is a local, north-south diagonal street with metered 15-hour perpendicular parking on
the west side of the street, which serves commuters using the Evanston Central Street Metra station
and is in effect from 9:00 A.M. to 6:00 P.M., Monday-Saturday. Poplar Avenue is under stop sign
control at Central Street and Broadway Avenue are under stop sign control.
Public Alley. The site is bounded on the south by an east-west, two-way, public alley that extends
between Eastwood Avenue and Poplar Avenue. There are two speed bumps on the alley between
Eastwood and Poplar.
The existing street characteristics, including lane configurations and traffic controls, at the key
intersections in the study area are shown in Figure 3.
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3
Figure 1
Site Location
Figure 2
Aerial Photo of Site Area
Page 403 of 563
PROJECT:TITLE:
FIGURE NO:
PROJECT NO:
05-357
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THE EASTWOOD OF EVANSTON
EVANSTON, ILLINOIS
3
EXISTING STREET CHARACTERISTICS
LEGEND
- ONE TRAVEL LANE
- STOP SIGN
- ON STREET PARKING PERMITTED
- ON STREET PARKING PROHIBITED
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5
Existing Traffic Volumes
Manual traffic counts were conducted by KLOA, Inc. during the morning (7:00 to 9:00 A.M.) and
afternoon (4:00 to 6:00 P.M.) peak commuter periods at the following intersections:
Central Street / Eastwood Avenue
Central Street / Poplar Avenue / Broadway Avenue
Eastwood Avenue / Public Alley
Poplar Avenue / Public Alley
The traffic count data indicates that the weekday morning peak hour occurs from 7:45 to 8:45 A.M.
and the weekday afternoon peak hour occurs from 4:30 to 5:30 P.M. These time periods correspond
with the typical commuter “rush” hours. The existing weekday morning and afternoon peak-hour
traffic volumes are shown in Figure 4.
Public Transportation
Accessibility to and from the site is greatly enhanced by the excellent public transportation services
provided along Central Street, including Metra commuter rail, CTA rapid transit, CTA bus, and
PACE bus service.
Metra commuter rail service is provided at the Central Street Metra Station located one block west of
the site. The station is served by the Union Pacific North Line, which offers daily service between
Kenosha and Chicago. CTA rapid transit service is provided at the Central station located
approximately one-half mile east of the site. The CTA station is served by the Purple Line (Evanston
Shuttle and Express), which offers service between the Linden Station in Wilmette and the Howard
Station in Chicago. From the Howard Station, passengers can transfer to the Yellow Line (Skokie
Swift) to Skokie, transfer to the Red Line to Downtown Chicago, or during weekday rush hours,
continue to downtown Chicago via the Purple Line Express.
CTA Bus service proximate to the site includes:
Route 201 (Central/Ridge) – Weekday service from Howard terminal station (Red, Yellow,
Purple Line trains) to Old Orchard Mall via Central Street.
Route N201 (Central/Sherman Night Bus) – Weekday late night and weekend service from
Howard station (Red, Yellow, Purple Line trains) to Old Orchard Mall via Central Street.
Route 206 (Evanston Circulator) - Howard terminal station (Red, Yellow, Purple Line trains) to
Central Street Metra Station via Central Street.
Pace Bus service proximate to the site includes:
Route 213 (Green Bay Road) - Davis Street Metra/CTA stations to Northbrook Court and
Highland Park Metra Station via Green Bay Road.
Page 405 of 563
PROJECT:TITLE:
FIGURE NO:
PROJECT NO:
EXISTING TRAFFIC VOLUMES
05-357
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31 (13)
688 (270)
18 (20)
4 (1)
3 (3)
19 (22)
710 (277)18 (28)11 (21)7 (9)
350 (648)14 (14)27 (19)7 (15)0 (0)45 (44)NOT TO SCALE
4
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THE EASTWOOD OF EVANSTON
EVANSTON, ILLINOIS
4Page 406 of 563
7
Metra service at the Central Street station generally operates between 4:53 A.M. and 1:01 A.M. on
weekdays, between 5:45 A.M. and 1:01 A.M. on Saturdays, and between 7:57 A.M. and 1:01 A.M.
on Sundays. CTA Purple Line service at the Central Street station generally operates between 4:30
A.M. and 1:20 A.M. on weekdays, between 5:05 A.M. and 2:20 A.M. on Saturdays, and between
6:05 A.M. and 1:45 A.M. on Sundays. CTA and Pace bus service in the vicinity of the site varies by
route, as follows:
Service Times at Central St/Green Bay Rd
Bus Route Weekdays Saturdays Sundays
CTA Route 201 5:23 A.M.-8:24 P.M. - -
CTA Route N201 1:00 A.M.-5:19 A.M. 9:05 A.M-7:33 P.M. 2:00 A.M.-6:19 A.M.
CTA Route 206 6:09 A.M.-6:57 P.M. - -
Pace Route 213 5:40 A.M.-9:57 P.M. 6:55 A.M-7:45 P.M. -
In addition to the CTA and Pace bus routes, Northwestern University and Evanston Hospital operate
private free shuttle buses in the area for University faculty, staff and students and for Hospital
doctors, employees and visitors, respectively. The University’s Ryan Field shuttle operates in a loop
from 6:50 A.M. to 8:13 P.M., Monday-Friday during the academic year, connecting the Ryan Field
parking lot with downtown Evanston and the main campus via Central Street. The University’s
Intercampus shuttle operates in a loop from 6:40 A.M. to 11:02 P.M., Monday-Friday year round,
connecting the Ryan Field parking lot with the Evanston main campus and Chicago campus via
Central Street. The Hospital’s shuttle operates on 10 minute headways between the Ryan Field
parking lot and the hospital on weekdays from 4:30 A.M. to 1:00 A.M.
Traffic Characteristics of The Eastwood of Evanston
To determine the impact of the proposed residential development on the area roadway system, it was
necessary to understand the site access system, determine the directions from which traffic would
approach and depart the site, and estimate the number of peak-hour vehicle trips that would be
generated by the residential development.
Site Accessibility
Vehicular access to the enclosed parking areas on the first level of the development will be provided
from two locations, including (1) a driveway on Eastwood Avenue approximately 100 feet south of
the south curb line of Central Street, and (2) from the public alley on the south side of the site.
Loading and building servicing will occur from a 35-foot deep loading dock located just south of the
Eastwood Avenue driveway.
The alley provides access to the street system via its terminus at Eastwood Avenue at the east end of
the site and at Poplar Avenue to the west, allowing site traffic to enter and exit the development from
either Eastwood Avenue or Poplar Avenue. The alley is currently utilized by the residential
Page 407 of 563
8
properties immediately south of the site. As part of the proposed development, the width of the alley
will be increased across the site frontage from its current width of 14.5 feet to 19.5 feet to improve
two-way traffic flow. The two speed bumps on the alley will remain as a traffic calming measure.
An additional measure that is proposed as part of the development to improve vehicular access and
service truck access to the site is the conversion of the segment of Eastwood Avenue from Central
Street to the public alley to two-way operation, similar to the short two-way segment of Hurd
Avenue at Central Street. This will significantly reduce the volume of automobiles and trucks using
the alley to access the development and will minimize traffic conflicts with Saint Athanasius School
along Eastwood Avenue to the south of the site. Figure 5 shows the recommended street
improvements necessary to convert Eastwood Avenue to two-way operation.
Directional Distribution
The directions from which traffic will approach and depart the site are a function of several
variables, including the location of the regional access arterials, orientation of the current street
system (i.e., one-way streets), and the ease with which motorists can travel over various sections of
the street system without encountering congestion. Based on the above as well as current traffic
patterns in the area, the estimated directional distribution of site-generated traffic is shown in Table 1
and Figure 6.
Table 1
DIRECTIONAL DISTRIBUTION OF SITE-GENERATED TRAFFIC
Inbound Traffic to Site Outbound Traffic From Site
Route Percent Route Percent
From the East on Central St 60% To the East on Central St 60%
From the West on Central St 30% To the West on Central St 30%
From the South on Eastwood Ave 5% To the South on Eastwood Ave 0%
From the South on Poplar Ave 5% To the South on Poplar Ave 10%
Total 100% Total 100%
Site Traffic Generation
The volume of traffic generated by a development is based on the type of land use and the size of the
development, with consideration given to the availability of public transportation. The United States
Census Bureau conducts surveys of numerous demographic, social, economic and housing issues
including commuting modes. Table 2 shows travel mode data for workers aged 16 and older that
reside within Block Group 1 of Census Tract 8088 in the City of Evanston, which encompasses the
site and generally extends from Isabella Street on the north, Asbury Avenue on the east, North Shore
Channel on the south, and Green Bay Road on the west. As shown, approximately 37 percent of
working Evanston residents residing in Block Group 1 of Census Tract 8088 travel to work by means
other than automobile. In addition, the Evanston Comprehensive Plan cites 1990 Census data that
indicates 36 percent of all Evanston workers travel by non-auto modes.
Page 408 of 563
PROJECT:TITLE:FIGURE NO:PROJECT NO:05-357EASTWOOD AVE TWO-WAY CONVERSIONONLYONLYDO NOTENTERONE
WAYDO NOTENTERONEWAYEastwood Ave Central StLEGEND- EXISTING SIGN TO BE REMOVED- PROPOSED SIGNPROPOSED PAVEMENTMARKINGSPROPOSED BUMPOUTTHE EASTWOOD OF EVANSTONEVANSTON, ILLINOIS5PROHIBIT PARKING ONWEST SIDE OF STREET(LOSS OF 5 SPACES)NOT ATHRUSTREETPage 409 of 563
PROJECT:TITLE:
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05-357
ESTIMATED DIRECTIONAL DISTRIBUTION
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THE EASTWOOD OF EVANSTON
EVANSTON, ILLINOIS
6Page 410 of 563
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Table 2
PUBLIC TRANSPORTATION USAGE IN VICINITY OF SITE1
Area
Workers Aged
16 & Older
Travel by
Automobile
Travel by Public
Transportation2
Travel by Walking
or Biking
Work at
Home
Block Group 1
Census Tract 8088
Evanston, IL
914
573
(63%)
230
(25%)
78
(8%)
33
(4%)
1 Source: US Census Bureau
2 All modes of public transportation including Metra, CTA rapid transit, CTA bus and Pace bus.
Because the site is extremely convenient to Metra, CTA rapid transit, CTA and Pace bus service, and
the Northwestern University shuttles, in addition to its walking proximity to major employers such as
Northwestern University and Evanston Hospital, the total number of vehicular trips generated by the
development was reduced by 35 percent. This reduction factor is consistent with the 1990 and 2000
Census travel data.
The number of peak-hour vehicle trips estimated to be generated by the residential and retail
component of the proposed Central Street Residences development is shown in Table 3 and were
based on trip generation rates published in the Institute of Transportation Engineers’ Trip
Generation, 8th Edition, 2008. Approximately 36 to 110 new vehicle trips are estimated to be added
to the roadway system during the weekday morning and afternoon peak hours, respectively. This
calculation reflects the 35 percent non-auto travel reduction by the development residents.
Table 3
SITE GENERATED PEAK-HOUR TRAFFIC VOLUMES
Number of Vehicle Trips1
A.M. Peak Hour P.M. Peak Hour Daily Land Use Density Enter Exit Total Enter Exit Total
Apartments2 78 units 8 32 40 32 17 49 596
Public Transit Reduction 35% (3) (11) (14) (11) (6) (17) (209)
Retail3 7,505 sf 3 3 6 18 22 40 333
Restaurant4 5,000 sf 2 2 4 26 12 38 450
Total New Vehicle Trips 10 26 36 65 45 110 1,170
1 Trip Generation, 8th Edition, Institute of Transportation Engineers, 2008.
2 Based on ITE Land Use Code 220 – Apartment
3 Based on ITE Land Use Code 814 – Specialty Retail
4 Based on ITE Land Use Code 931 – Quality Restaurant
Page 411 of 563
12
While traffic comparisons are unable to be made with the land uses that were previously located on
the site before the site was cleared (two theaters with a total of 1,800-1,900 seats, three restaurants,
three retail uses, and a single-family home), it should be recognized that those land uses when fully-
operational provided a significant traffic generating capability.
Traffic Assignment
The peak-hour traffic volumes projected to be generated by the proposed residential development
were assigned to the area street system based on the directional distribution shown in Table 1. Figure
7 shows the assignment of the site-generated peak hour traffic volumes, which took into account the
provision of off-street parking for apartment residents and on-street parking for retail and restaurant
employees and customers.
Total Projected Traffic Condition
The peak hour traffic volumes generated by the proposed residential development (Figure 7) were
combined with the existing traffic volumes (Figure 4) to determine the total projected peak-hour
traffic volumes upon completion of the development. The total projected peak hour traffic volumes
are shown in Figure 8.
Traffic Analysis
Traffic analyses were performed for the respective unsignalized intersections of Eastwood Avenue
and Poplar Avenue with Central Street and the public alley to determine the operation of the existing
street system, evaluate the incremental impact of the proposed residential development, and
determine the ability of street system to accommodate future traffic demands. Analyses were
performed for the following weekday morning and afternoon peak hour traffic conditions:
1. Existing traffic conditions
2. Total projected traffic conditions upon completion of the proposed development
It should be noted that the analysis of total projected traffic conditions reflects the proposed
conversion of the Eastwood Avenue (Central Street to the public alley) to two-way flow.
The analysis of the study area intersections was accomplished using HCS+ computer software, which
is based on the methodologies outlined in the Transportation Research Board’s Highway Capacity
Manual (HCM), 2000. The methodologies use traffic controls, traffic volumes, and street
characteristics to determine the average control delay and levels of service for vehicles at an
intersection.
Page 412 of 563
PROJECT:TITLE:
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THE EASTWOOD OF EVANSTON
EVANSTON, ILLINOIS Page 413 of 563
PROJECT:TITLE:
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7 (5)
19 (22)
713 (298)18 (28)11 (21)7 (9)
353 (675)14 (14)40 (25)0 (0)45 (47)NOT TO SCALE
4
4
(
4
5
)
5
(
5
)
PROJECTED TOTAL TRAFFIC VOLUMES
82 (5)- (1)1 (1)
13 (6)4 (13)1 (4)2 (4)
3 (13)49 (51)11 (19)THE EASTWOOD OF EVANSTON
EVANSTON, ILLINOIS Page 414 of 563
15
The ability of an intersection to accommodate traffic flow is expressed in terms of level of service,
which is a qualitative term developed to express the operating conditions along streets and at
intersections. Alpha designations from A to F are assigned based on the average control delay experi-
enced by vehicles passing through the intersection. Control delay is that portion of the total delay
attributed to the traffic signal or stop sign control operation, and includes initial deceleration delay,
queue move-up time, stopped delay, and final acceleration delay until resumption of free flow speed.
Level of Service A is the highest grade (best traffic flow, least delays), Level of Service E represents
saturated or at-capacity conditions, and Level of Service F is the lowest grade (oversaturated
conditions, extensive delays). Typically, Level of Service D is the lowest acceptable grade for peak-
hour conditions in an urban environment such as Evanston.
For two-way stop controlled (TWSC) intersections, levels of service are only calculated for the
approaches controlled by a stop sign (not for the intersection as a whole). Level of Service F at
TWSC intersections occurs when there are not enough suitable gaps in the flow of traffic on the
major (uncontrolled) street to allow minor-street traffic to safely enter the major street flow.
The Highway Capacity Manual criteria for levels of service and the corresponding control delay for
unsignalized intersections are shown in Table 4. Table 5 summarizes the results of the traffic
analyses for the existing and total projected weekday morning and afternoon peak hour conditions.
Table 4
LEVEL OF SERVICE CRITERIA - UNSIGNALIZED INTERSECTIONS
Level of Service Average Control Delay (seconds per vehicle)
A 0 – 10
B > 10 - 15
C > 15 – 25
D > 25 – 35
E > 35 – 50
F > 50
Source: Highway Capacity Manual, 2000.
Page 415 of 563
16
Table 5
SUMMARY OF INTERSECTION CAPACITY ANALYSIS
Existing Conditions Total Projected Conditions
AM
Peak Hour
PM
Peak Hour
AM
Peak Hour
PM
Peak Hour
Intersection LOS Delay LOS Delay LOS Delay LOS Delay
Unsignalized Intersections/Critical Movements
Central St / Eastwood Ave
NB1 C 21.6 C 19.7 C 22.6 C 22.5
SB2 C 19.3 C 20.7 C 20.2 C 23.1
Central St/Poplar Ave/Broadway St
NB1 D 27.0 B 14.5 D 28.4 C 16.3
SB2 C 21.5 C 24.8 C 21.7 C 21.4
Eastwood Ave / Site Access Dr3 n/a n/a n/a n/a A 8.8 A 8.8
Eastwood Ave / Public Alley4 A 8.8 A 8.7 A 8.8 A 8.8
Poplar Ave / Public Alley4 A 8.7 A 8.5 A 8.8 A 8.5
Note: LOS=Level of Service; Delay is measured in seconds. n/a–not applicable. NB-northbound, SB-southbound
1 Represents operation of northbound approach of Eastwood Ave. or Poplar Ave.
2 Represents operation of southbound approach of Eastwood Ave. or Poplar Ave./Broadway St.
3 Represents operation of Site Access Driveway approach.
4 Represents operation of Public Alley approach.
Traffic Evaluation
The capacity analysis results in Table 5 indicate that the traffic impact of The Eastwood of Evanston
development is minimal. The study area intersections presently operate at acceptable levels of service
during the peak weekday commuting hours and will continue to operate at the same peak hour levels
of service upon completion of the development, with minimal increases in average vehicle delays.
The intersection of Central Street and Eastwood Avenue presently operates at level of service C
during the peak hours and will continue to operate at level of service C upon conversion of Eastwood
Avenue (Central Street to the public alley) to two-way flow adjacent to the site. The site access
driveway on Eastwood Avenue will operate very well under stop sign control.
As a result of this analysis, all existing intersection traffic controls should remain unchanged, with
the exception of the addition of a northbound stop sign on Eastwood Avenue at Central Street, the
relocation of the north facing Do Not Enter sign from Eastwood Avenue at Central Street to
Eastbound Avenue at the public alley, and the removal of the One Way signs on Eastwood at Central
Street, as shown in Figure 5.
Page 416 of 563
17
Parking
The Eastwood of Evanston will provide a total of 78 off-street parking spaces on the first level
(ground level) of the building, including 53 spaces that will be accessed through a common garage
door on the Eastwood Avenue driveway, 25 spaces that will be accessed from the public alley. These
parking spaces will be reserved for apartment residents, resulting in a parking supply ratio of one
space per unit (1:1).
Four of the spaces within the parking garage will be designated as accessible parking spaces which
satisfies the accessible parking requirements from the City of Evanston’s Zoning Ordinance for this
sized facility. The developer also has plans to dedicate at least one of the off-street parking spaces for
car-sharing services (e.g. I-Go, Zip Car). Furthermore, the garage will have a secured storage space
for at least 30 bicycles.
The site is located within a B1a zoning district. The City of Evanston Zoning Ordinance specifies
that 144 parking spaces be provided on the site, as shown in Table 6. Thus, the proposed off-street
parking supply falls short of satisfying the Zoning Ordinance by 66 spaces.
Table 6
ZONING ORDINANCE PARKING REQUIREMENTS
Land Use
Density
Parking Ratio
Parking Spaces
Required
Multiple-Family Dwellings
Studio & One Bedroom Units 45 dus 1.25 spaces/unit 56.25
Two Bedroom Units 27 dus 1.5 spaces/unit 40.5
Three Bedroom Units 6 dus 2.0 spaces/unit 12.0
Retail 7,505 sf 1.0 space/350 sf minus
2,000 sf B1a zoning exemption
15.73
Restaurant 5,000 sf 1.0 space/250 sf 20.0
Total 144.48
To render an opinion on the appropriateness of a parking supply for this development, KLOA, Inc.
conducted parking occupancy surveys of on-street and off-street parking areas surrounding the site,
reviewed previous parking surveys conducted by KLOA at other area residential developments
located in proximity to transit stations, and researched Census data and best practices in parking
policies that are supportive of Smart Growth and transit-oriented developments.
Page 417 of 563
18
On-Street Parking Surveys
The Eastwood of Evanston will provide off-street parking for apartment residents. However, as is
typical many urban neighborhoods, patrons and employees of the development’s retail and restaurant
uses will utilize parking on the street, as will guests of apartment tenants. To confirm that sufficient
on-street parking is available in the area surrounding the development, KLOA conducted parking
occupancy surveys within a 1,000-foot radius of the site, as required by the Zoning Ordinance,
although surveys were not conducted to the west of the Metra viaduct, by direction of City staff.
Figure 8 shows the on-street parking locations included in the surveys, reflecting a total on-street
parking capacity of 841 spaces.
In total, the surveys were conducted on 29 blocks during six time periods over the course of a typical
weekday and Saturday (10:00 A.M., Noon, 2:00 P.M., 5:00 P.M., 7:00 P.M., 9:00 P.M.). For the
weekday surveys, a 6:00 A.M. count was also performed. The 6:00 A.M. surveys are indicative of
the neighborhood parking demand before most area residents’ leave for work in the morning. The
Noon and 7:00 P.M. surveys are indicative of the parking demand during the prime lunch and dinner
time periods when the restaurant use on the site would generate its highest parking demand.
Tables A1 and A2 in the Appendix summarize the on-street parking occupancy data for the weekday
and Saturday parking surveys, respectively. Tables A3 and A4 summarize the percentage of parking
spaces occupied by block and by side of street for the weekday and Saturday parking surveys,
respectively. The block numbers listed in these tables correspond to those shown in Figure 9.
Peak parking occupancy on the weekday occurred at Noon when 56.4 percent of the on-street spaces
in the study area were occupied (leaving 367 spaces available). Peak parking occupancy on the
Saturday occurred at 5:00 P.M. when 25.8 percent of the on-street spaces were occupied (leaving 624
spaces available). Within one block of the site, there are approximately 165 on-street spaces of which
71 percent were occupied (48 available) at Noon on the weekday and 35 percent were occupied (107
available) at 5:00 P.M. on the Saturday.
Off-Street Parking Surveys
KLOA also surveyed five off-street parking lots in the area to document the utilization of those
facilities as well over the course of a weekday and Saturday. These lots are also shown in Figure 9
and include the Ryan Field parking lot, Evanston Hospital/City of Evanston Lot 64, Saint Athanasius
School lot, and two private commercial lots along the north side of Central Street. In total, these lots
have a combined parking capacity of 938 spaces. It should be noted that the parking surveys in the
Ryan Field lot were conducted in July when the University was on summer break.
Tables A5 and A6 in the Appendix summarize the off-street parking occupancy data for the weekday
and Saturday parking surveys, respectively. Tables A7 and A8 summarize the percentage of parking
spaces occupied in each lot for the weekday and Saturday parking surveys, respectively. The parking
lot numbers listed in these tables correspond to those shown in Figure 9.
Page 418 of 563
Page 419 of 563
20
Peak parking occupancy on the weekday occurred at 10:00 A.M. when 62.7 percent of the off-street
spaces were occupied (leaving 350 spaces available). Peak parking occupancy on the Saturday also
occurred at 10:00 A.M. when only 3.9 percent of the off-street spaces were occupied (leaving 901
spaces available).
The off-street parking surveys indicate that all locations have parking available during the time
periods when the retail and restaurant uses within The Eastwood of Evanston development would
generate the highest demand for parking (early evening hours). The site developer and/or business
owners should explore joint-use agreements with the owners of these parking lots to utilize the
facilities after normal business hours. It should be noted that the City of Evanston’s Parking Lot 64,
which is leased from Northwestern University, has signs posted that continue to promote free
Evanston Theatre parking on weekends and after 3:00 P.M. on weekdays. While this parking lot may
not necessarily be available in the long term to patrons of the Central Street commercial businesses,
it is a current resource that can serve the proposed retail and restaurant uses on the site and
supplement the on-street parking supply in the area.
In general, based on the on-street and off-street parking occupancy surveys, there are several hundred
parking spaces available in the immediate vicinity of The Eastwood of Evanston site during the
midday and early evening hours of a typical weekday, which will provide a convenient and adequate
parking supply to accommodate the commercial parking requirement for the project (36 spaces).
Furthermore, based on the proximity of the site to Northwestern University’s Ryan Field (49,000 seat
capacity) and Welsh-Ryan Arena (8,100-seat capacity), there will always be a large amount of off-
street parking in the area that is underutilized for a majority of the year.
Peak Parking Demand at Other Area Residential Developments
Parking surveys were conducted by KLOA in the recent past at several condominium developments
in Evanston located in proximity to transit stations. The intent of the surveys was to determine the
peak utilization of the parking supply. Table 7 summarizes the survey results, including the parking
supply and the peak parking demand for each development. As can be seen, the peak parking demand
at these facilities ranged from 0.90 to 1.05 spaces per dwelling unit.
Table 7
PEAK PARKING DEMAND AT OTHER AREA RESIDENTIAL DEVELOPMENTS
Development
Unit Mix
Parking Supply
Peak Parking
Demand 1B 2B 3B+ Total
Optima Towers
(1580 Sherman Ave)
18 69 18 105 144
(1.37 spaces/du)
94
(0.90 spaces/du)
Optima Views
(1720 Maple Ave)
62 99 46 207 240
(1.16 spaces/du)
187
(0.90 spaces/du)
Optima Horizons
(800 Elgin Rd)
82 138 26 246 366
(1.49 spaces/du)
259
(1.05 spaces/du)
Page 420 of 563
21
Another example is The Reserve development at 1930 Ridge Avenue, which consists of 193
apartment units (108 studio/one-bedroom, 77 two-bedroom, 8 three-bedroom) and 219 parking
spaces. Data provided by Evanston Central I indicates that 80 percent of the parking spaces have
been reserved by building tenants for a parking demand ratio of 0.91 spaces per unit.
Census 2000 data for the area within ½-mile of the Central Street Metra station and the Central
CTA-Purple Line station indicates that the average automobile ownership per household ranges from
1.38 to 1.39, which is considerably lower than the City’s parking requirement for multi-family units
with two or more bedrooms. The majority of households within ½-mile of these two stations are
single-family detached units, likely with three or more bedrooms. As such, this automobile
ownership range is approximately 30 percent lower than the Zoning Ordinance parking requirement
for single-family homes (2 spaces/unit). Applying a similar 30 percent reduction to The Eastwood of
Evanston unit mix would result in a total parking requirement of 73 spaces or 0.94 spaces per
dwelling unit, on average.
The parking surveys of the above-noted developments and the Census data would suggest that the
1:1 parking ratio proposed for The Eastwood of Evanston development would be sufficient to
accommodate the peak parking demand from the residential tenants.
Best Parking Practices
The proximity of The Eastwood of Evanston site to the Metra and CTA stations qualifies the project
as a Transit-Oriented Development (TOD). By definition, a TOD is a compact, mixed-use
development within walking distance of public transportation. TODs are key elements of livable and
sustainable communities as they foster attractive lifestyles where housing, jobs, restaurants and
entertainment are all in convenient proximity while increasing transit ridership, promoting walking
and biking, and reducing automobile use, congestion and emissions.
Best practices with respect to parking policies that are supportive of Smart Growth and TOD’s
include strategies that promote walking, biking and the use of public transit while reducing or
eliminating the need for private automobiles. These strategies include the following:
Incorporate transit-friendly parking design behind street-facing retail
Manage/limit the amount of parking provided
Reserve parking space for carsharing services
Allow for parking to be shared by multiple uses
Provide enclosed, secured storage facilities for bicycles
Unbundle parking by separating parking costs from unit leases, which provides economic
incentives for tenants to opt out of parking and make better use of alternative travel modes
Page 421 of 563
22
Carsharing programs provide participants with convenient and flexible access to centrally-owned and
maintained vehicles. Carsharing offers an alternative to individual car ownership, which effectively
increases the number of users per vehicle and contributes to lower auto ownership rates and reduced
parking demand. According to recent North American studies and carsharing member surveys, each
carsharing vehicle removes an average of 15 privately-owned cars from the community.
The incorporation of the above-noted strategies into a development is recognized by the U.S. Green
Building Council in the form of credits towards LEED certification of the project. The Eastwood of
Evanston project will pursue LEED Silver classification.
The City of Seattle’s Municipal Code allows for a reduction of three required parking spaces or 15
percent of the total off-street parking requirement, whichever is fewer, for every parking space leased
by a carsharing program. Furthermore, the Seattle Municipal Code allows for the reduction of one
required parking space, up to a maximum of 5 percent of the total parking requirement, for every
four covered bicycle parking spaces provided.
The City of Milwaukee has one of the lowest city-wide parking ratios in the country. Parking
requirements for multi-family residential developments range from 1 space per unit (1:1) to 2 spaces
per 3 units (2:3 or 0.67:1). Furthermore, the requirements can be reduced by 25 percent for a
development located within 1,000 feet of a transit stop, and can be reduced by one space for every
on-street parking space that is adjacent to the development and available for public use.
While the Evanston Zoning Ordinance does not contain provisions for such parking reductions as the
above noted cities do, the recognition of the value that these best practices provide towards
encouraging alternative modes of travel can be considered in the decision on whether the proposed
off-site parking supply is sufficient.
In summary, it is KLOA, Inc.’s professional opinion that the off-street parking supply proposed for
The Eastwood of Evanston development is adequate and appropriate based on the combination of
efficient transit access, on-site provisions for carsharing services and bicycle storage, the potential
for unbundled parking pricing policies for building tenants, historic peak parking demand ratios
experienced at other nearby residential buildings in Evanston, area Census data on automobile
ownership, the widespread availability of on-street parking in the area, and the potential availability
of a large amount of off-street parking in the area.
Page 422 of 563
23
Conclusions and Recommendations
Based on The Eastwood of Evanston development plan and the preceding Site Traffic Impact
Analysis, the following conclusions and recommendations are made:
1. The site is ideally situated to take advantage of nearby public transportation options (Metra,
CTA, Pace, NU shuttles, Evanston Hospital shuttle), which will effectively lower the site’s
traffic generation and parking demands. Given the site’s proximity to Northwestern University
and Evanston Hospital, The Eastwood of Evanston would be an attractive residence for
University and Hospital employees.
2. Approximately 36 to 110 new vehicle trips are estimated to be added to the roadway system
during the weekday morning and afternoon peak hours, respectively.
3. While traffic comparisons are unable to be made with the land uses that were previously located
on the site (two theaters with a total of 1,800-1,900 seats, three restaurants, three retail uses, and
a single-family home), it should be recognized that those land uses when fully-operational
provided a significant traffic generating capability.
4. All study area intersections presently operate at acceptable levels of service during the peak
weekday commuting hours and will continue to operate at the same peak hour levels of service
upon completion of the development, with minimal increases in average vehicle delays. As such,
the adjoining street system has adequate capacity to accommodate site-generated traffic safely
and efficiently.
5. Access to the parking areas on the first level of The Eastwood of Evanston development will be
provided from a driveway on Eastwood Avenue (100 feet south of Central Street) and from the
public alley on the south side of the site.
6. The location of the access drive on Eastwood Avenue will allow efficient site ingress and egress
without impedance from vehicle queues at the Eastwood/Central Street intersection.
7. Loading and building servicing will occur from a 35-foot deep loading dock on Eastwood
Avenue, immediately south of the garage access drive. The loading dock will accommodate
single-unit trucks.
8. The construction of the curb cuts on Eastwood Avenue will result in the elimination of two on-
street parking spaces along the west side of the street.
9. Providing direct access on Eastwood Avenue will reduce the traffic load on the alley and afford
the development with a more flexible access system.
10. The alley, which is currently used by the residential properties on the south side of the alley, will
continue to allow two-way traffic and the two existing speed bumps will remain in place.
11. To improve two-way flow, the width of the alley will be increased across the site frontage from
its current width of 14.5 feet to 19.5 feet.
Page 423 of 563
24
12. On weekdays, the peak traffic generation times for The Eastwood of Evanston will occur during
the typical commuter time periods (7:00-8:30 A.M.; 4:30-6:00 P.M.) when building residents are
leaving for work in the morning and returning home from work in the evening. The peak traffic
generation times for the street-level retail and/or restaurant businesses will likely occur around
the lunch period and in the early evening hours. In either case, these traffic flows will not
significantly overlap with the student drop-off/pick-up traffic flows associated with Saint
Athanasius School, , which are concentrated around the school start time and dismissal times that
occur after the typical morning commuter peak period and prior to the typical evening commuter
period, respectively. Furthermore, School traffic primarily circulates on Eastwood Avenue,
Ashland Avenue, Lincoln Street, and the public alley that adjoins the north side of the School.
Traffic associated with The Eastwood of Evanston will primarily utilize Central Street.
13. To improve access to the parking garage beneath The Eastwood of Evanston and the loading
dock on Eastwood Avenue, lessen the use of the public alley for site traffic circulation, and
minimize the use of Eastwood Avenue from the south to avoid traffic conflicts with Saint
Athanasius School, it is recommended that the one-way operation of Eastwood Avenue be
converted to two-way flow between Central Street and the public alley, as shown in Figure 5,
similar to the short two-way segment of Hurd Avenue at Central Street.
14. To accommodate two-way flow on this segment of Eastwood Avenue, on-street parking along
the west side of the street should be prohibited to allow this space to be used by southbound
traffic. This parking regulation will eliminate another three (3) on-street parking spaces.
15. To prevent southbound traffic on Eastwood Avenue from continuing south of the public alley,
down the one-way northbound segment of the block, a curb extension (i.e., bump-out) should be
installed on Eastwood immediately south of the public alley, as shown in Figure 5. In addition, a
Right-Turn Only sign should be installed on southbound Eastwood at the alley and a north-facing
Not A Thru Street sign should be installed on Eastwood at Central Street.
16. The intersection of Central Street and Eastwood Avenue presently operates at level of service C
during the peak hours and will continue to operate at level of service C upon conversion of
Eastwood Avenue (Central Street to the public alley) to two-way flow.
17. As a result of this analysis, all existing intersection traffic controls should remain unchanged,
with the exception of the addition of a northbound stop sign on Eastwood Avenue at Central
Street, the relocation of the north facing Do Not Enter sign from Eastwood Avenue at Central
Street to Eastbound Avenue at the public alley, and the removal of the One Way signs on
Eastwood at Central Street.
18. Stop signs should be installed on the public alley at Eastwood Avenue and Poplar Avenue.
19. A stop sign should be installed on the exit lane of the site access driveway on Eastwood Avenue.
20. The Eastwood of Evanston development will provide a total of 78 off-street parking spaces on
the first level of the building, including 53 spaces that will be accessed through a common garage
door on Eastwood Avenue, 25 spaces that will be accessed from the public alley.
Page 424 of 563
25
21. Four of the spaces within the parking garage will be designated as accessible parking spaces
which satisfies the accessible parking requirements from the City of Evanston’s Zoning
Ordinance for this sized facility.
22. The parking spaces will be reserved for apartment residents, resulting in a parking supply ratio of
one space per unit (1:1).
23. The customers of the retail and restaurant uses will utilize on-street parking in the site area.
24. The proposed off-street parking supply (78 spaces) falls short of satisfying the Zoning Ordinance
parking requirement for the project (144 spaces) by 66 spaces.
25. To render an opinion on the adequacy of the proposed off-street parking supply, KLOA, Inc.
conducted parking occupancy surveys of on-street and off-street parking surrounding the site,
reviewed previous parking surveys conducted by KLOA at other area multi-family residential
developments located in proximity to transit stations, and researched Census data and best
practices in parking policies that are supportive of Smart Growth, LEED certification, and
transit-oriented developments.
26. The parking surveys indicated that adequate on-street parking is available in the immediate area
to accommodate the parking needs of the development’s retail and restaurant patrons and
employees, as well as guests of the apartment residents. The surveys showed that 367 on-street
parking spaces were available for use during the peak period of parking occupancy (Noon) on a
weekday and more than 624 on-street spaces were available during peak parking times on a
Saturday (5:00 P.M.). Within one block of the site, 48 spaces were available at Noon on the
weekday and 107 spaces were available at 5:00 P.M. on Saturday, both of which exceed the
City’s commercial parking requirement for the project (36 spaces).
27. The only times when these on-street spaces would not be available would be during special
events that take place each year at Ryan Field or along Central Street (i.e., Northwestern football
games, graduations, July 4th parade, etc.). These special events only occur 12-13 times each year
and mostly on weekends. On these days, retail and restaurant patrons and employees will need to
find other parking locations or alternate modes of travel to the site.
28. It is acknowledged that there is a potential for existing Evanston businesses, presently located
elsewhere in the City, to relocate onto Central Street in the vicinity of the site. If and when these
future relocations occur, some of the available on-street parking in the area may be utilized by
the employees and patrons of these businesses as well.
29. The parking surveys also indicated that nearby off-street parking facilities are underutilized,
providing a potential opportunity for the site’s developer or business owners to work out
agreements with the respective land owners to utilize those facilities during the weekend and/or
weekday evening hours as additional parking areas for self-parking and/or valet parking
operations. These facilities include the Ryan Field lot, Evanston Hospital/City of Evanston Lot
64, Saint Athanasius School lot, and two private commercial lots, although the Ryan Field lot is
likely utilized to a far greater degree during the academic year than at the time of the surveys.
Page 425 of 563
26
30. Based on the proximity of the site to Northwestern University’s Ryan Field (49,000 seat
capacity) and Welsh-Ryan Arena (8,100-seat capacity), there will always be a large amount of
off-street parking in the area that is underutilized for a majority of the year.
31. Parking surveys previously conducted by KLOA at other multi-family residential developments
in Evanston located in proximity to transit stations indicated a peak parking demand ratio that
ranged from 0.90 to 1.05 spaces per dwelling unit, which would suggest that the 1:1 parking ratio
proposed for The Eastwood of Evanston development would be sufficient to accommodate the
peak parking demand from the apartment tenants.
32. Furthermore, Census 2000 data for the area within ½-mile of the Central Street Metra station and
the Central CTA-Purple Line station indicates that the average automobile ownership per
household ranges from 1.38 to 1.39, which is considerably lower than the City’s parking
requirement for multi-family units with two or more bedrooms. Since the majority of these
households are single-family detached units, likely with three or more bedrooms, this auto
ownership range is approximately 30 percent lower than the Zoning Ordinance parking
requirement for single-family homes (2 spaces/unit). Applying a similar 30 percent reduction to
The Eastwood of Evanston unit mix would result in a total parking requirement of 76 spaces or
0.98 spaces per dwelling unit, on average.
33. The proximity of The Eastwood of Evanston site to the Metra and CTA stations qualifies the
project as a Transit-Oriented Development (TOD).
34. Best practices with respect to parking policies that are supportive of Smart Growth and TODs
include strategies that promote walking, biking and the use of public transit while reducing or
eliminating the need for private automobiles.
35. Several of these strategies will be incorporated into the proposed development, including
managing the amount of parking provided, reserving parking for carsharing services, providing
secured bicycle storage, and potentially unbundling parking costs from the unit leases.
36. The incorporation of these strategies into the project promotes sustainable building design and
will aid the project in achieving LEED Silver certification from the U.S. Green Building Council.
37. While the Evanston Zoning Ordinance does not contain provisions for reducing parking
requirements based on the incorporation of these strategies as other cities do, the recognition of
the value that these best practices provide towards encouraging alternative modes of travel can be
considered in the decision on whether the proposed off-street parking supply is sufficient.
38. It is KLOA, Inc.’s professional opinion that the off-street parking supply proposed for The
Eastwood of Evanston development is adequate and appropriate based on the combination of
efficient transit access, on-site provisions for carsharing services and bicycle storage, the
potential for unbundled parking pricing policies for building tenants, historic peak parking
demand ratios experienced at other nearby residential buildings in Evanston, area Census data on
automobile ownership, the widespread availability of on-street parking in the area, and the
potential availability of a large amount of off-street parking.
Page 426 of 563
Page 427 of 563
Table A1
City of Evanston
On-Street Parking Occupancy Counts Thursday July 14, 2011
Block No.Block Side Capacity Parking Regulation 6:00 AM 10:00 AM Noon 2:00 PM 5:00 PM 7:00 PM 9:00 PM
Livingston Street North 16 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 2 4 3 3 3 4 4
(Poplar Ave. to Broadway Ave.)South 0 No Parking Anytime 0 0 0 0 0 0 0
Livingston Street North 22 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 6 6 5 7 8 8 9
(Broadway Ave. to Eastwood Ave.)South 0 No Parking Anytime 0 0 0 0 0 0 0
Livingston Street North 7 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0 0 0 0 0 0 0
(East of Eastwood Ave.)South 0 No Parking Anytime 0 0 0 0 0 0 0
Poplar Avenue West 79 15-hour metered parking, Mon-Sat 9 AM - 6 PM 13 70 70 68 49 29 16
(Livingston St. to Central St.)East 28 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 7 17 17 18 15 12 9
Broadway Avenue West 0 No Parking Anytime 0 0 0 0 0 0 0
(Livingston St. to Chancellor St.)East 14 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 1 7 10 10 4 5 2
Eastwood Avenue West 13 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 10 11 11 10 11 10 10
(Livingston St. to Chancellor St.)East 0 No Parking Anytime 0 0 0 0 0 0 0
Ashland Avenue West 0 No Parking Anytime 0 0 0 0 0 0 0
(Isabella St. to Central St.)East 72 38 51 48 28 12 9 7
Chancellor Street North 22 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 10 11 15 16 10 12 14
(Broadway Ave. to Eastwood Ave.)South 0 No Parking Anytime 0 0 0 0 0 0 0
Chancellor Street North 7 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 3 5 6 6 2 3 3
(East of Eastwood Ave.)South 0 No Parking Anytime 0 0 0 0 0 0 0
Broadway Avenue West 0 No Parking Anytime 0 0 0 0 0 0 0
(Chancellor St. to Central St.)East 10 2-hr metered pkg, Mon-Sat 9 A-6 P; No Pkg 7-9 A, Except S/S/Hol and Dist. 6 Permit 4 6 6 6 1 2 0
Eastwood Avenue West 13 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 10 13 13 11 11 12 12
(Chancellor St. to Central St.)East 0 No Parking Anytime 0 0 0 0 0 0 0
Central Street North 18 2-hour metered parking, Mon-Sat 9 AM - 6 PM 1 6 10 5 2 1 1
(Broadway Ave. to Eastwood Ave.)South 20 2-hour metered parking, Mon-Sat 9 AM - 6 PM 0 5 5 6 4 5 4
Central Street North 6 5 4 6 5 2 2 1
(Eastwood Ave. to Ashland Ave.)South 13 2-hr parking 9M - 6 P, Except Sun/Hol; 3-hour metered parking Mon-Sat 9 A-6 P 0 11 5 5 1 2 5
Central Street North 15 14 12 9 6 3 4 2
(Ashland Ave. to Jackson Ave.)South 12 3 6 8 8 11 10 11
Poplar Avenue West 33 15-hour metered parking, Mon-Sat 9 AM - 6 PM 12 34 33 32 21 16 12
(Central St. to Harrison St.)East 0 No Parking Anytime 0 0 0 0 0 0 0
Eastwood Avenue West 11 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 9 11 10 8 7 8 7
(Central St. to Harrison St.)East 0 No Parking Anytime 0 0 0 0 0 0 0
Harrison Street North 0 No Parking Anytime 0 0 0 0 0 0 0
(Poplar Ave. to Eastwood Ave.)South 12 No Parking 7-10 AM, Except Sat/Sun/Hol and District 6 Permit 10 6 8 9 9 9 8
Poplar Avenue West 34 15-hour metered parking, Mon-Sat 9 AM - 6 PM 9 34 34 34 21 14 8
(Harrison St. to Lincoln St.)East 0 No Parking Anytime 0 0 0 0 0 0 0
Eastwood Avenue West 11 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 3 3 5 5 4 3 2
(Harrison St. to Lincoln St.)East 0 No Parking Anytime 0 0 0 0 0 0 0
Ashland Avenue West 23 No Parking 10 AM - 4 PM Except Sat/Sun/Hol 0 0 0 0 0 0 0
(Central St. to Lincoln St.)East 27 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 11 15 14 10 8 10 10
Jackson Avenue West 28 17 6 7 6 7 13 12
(Central St. to Lincoln St.)East 24 19 16 15 17 6 14 14
Lincoln Street North 0 No Parking Anytime 0 0 0 0 0 0 0
(Poplar Ave. to Eastwood Ave.)South 4 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0 1 3 4 1 1 1
Lincoln Street North 17 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 1 11 4 5 2 3 2
(Eastwood Ave. to Ashland Ave.)South 16 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0 0 1 1 5 3 1
Lincoln Street North 18 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 4 5 12 2 3 2 2
(Ashland Ave. to Jackson Ave.)South 20 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 1 0 7 2 2 1 1
Poplar Avenue West 79 15-hour metered parking, Mon-Sat 9 AM - 6 PM 1 55 55 53 40 24 11
(Lincoln St. to Colfax St.)East 18 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0 7 8 6 5 3 0
Ashland Avenue West 0 No Parking Anytime 0 0 0 0 0 0 0
(Lincoln St. to Colfax St.)East 16 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 3 3 6 1 3 3 2
Jackson Avenue West 19 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 2 0 0 0 1 2 2
(Lincoln St. to Colfax St.)East 9 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0 0 0 0 0 0 0
Colfax Street North 7 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0 0 0 0 0 0 0
(Colfax Terrace to Ashland Ave.)South 9 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0 0 0 0 1 1 0
Colfax Street North 19 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 5 6 5 9 4 6 4
(Ashland Ave. to Jackson Ave.)South 0 No Parking Anytime 0 0 0 0 0 0 0
841 234 458 474 422 299 266 209
19
20
21
22
29
24
25
26
27
28
14
15
16
17
18
Total
11
Number of Spaces Occupied
1
2
3
4
5
6
7
8
9
10
23
12
13
Page 428 of 563
Table A2
City of Evanston
On-Street Parking Occupancy Counts Saturday July 16, 2011
Block No.Block Side Capacity Parking Regulation 10:00 AM Noon 2:00 PM 5:00 PM 7:00 PM 10:00 PM
Livingston Street North 16 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 4 6 2 2 2 2
(Poplar Ave. to Broadway Ave.)South 0 No Parking Anytime 0 0 0 0 0 0
Livingston Street North 22 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 4 3 3 2 2 2
(Broadway Ave. to Eastwood Ave.)South 0 No Parking Anytime 0 0 0 0 0 0
Livingston Street North 7 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 1 0 1 1 1 1
(East of Eastwood Ave.)South 0 No Parking Anytime 0 0 0 0 0 0
Poplar Avenue West 79 15-hour metered parking, Mon-Sat 9 AM - 6 PM 6 5 2 1 1 0
(Livingston St. to Central St.)East 28 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 12 11 9 11 12 12
Broadway Avenue West 0 No Parking Anytime 0 0 0 0 0 0
(Livingston St. to Chancellor St.)East 14 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 6 7 2 3 4 4
Eastwood Avenue West 13 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 11 11 7 5 8 9
(Livingston St. to Chancellor St.)East 0 No Parking Anytime 0 0 0 0 0 0
Ashland Avenue West 0 No Parking Anytime 0 0 0 0 0 0
(Isabella St. to Central St.)East 72 1 0 6 7 1 0
Chancellor Street North 22 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 13 15 14 15 17 18
(Broadway Ave. to Eastwood Ave.)South 0 No Parking Anytime 0 0 0 0 0 0
Chancellor Street North 7 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 5 3 4 4 3 4
(East of Eastwood Ave.)South 0 No Parking Anytime 0 0 0 0 0 0
Broadway Avenue West 0 No Parking Anytime 0 0 0 0 0 0
(Chancellor St. to Central St.)East 10 2-hr metered pkg, Mon-Sat 9 A-6 P; No Pkg 7-9 A, Except S/S/Hol and Dist. 6 Permit 7 3 1 2 1 1
Eastwood Avenue West 13 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 10 12 11 6 10 11
(Chancellor St. to Central St.)East 0 No Parking Anytime 0 0 0 0 0 0
Central Street North 18 2-hour metered parking, Mon-Sat 9 AM - 6 PM 4 3 2 0 1 0
(Broadway Ave. to Eastwood Ave.)South 20 2-hour metered parking, Mon-Sat 9 AM - 6 PM 2 5 1 5 1 1
Central Street North 6 2 3 2 1 1 0
(Eastwood Ave. to Ashland Ave.)South 13 2-hr parking 9M - 6 P, Except Sun/Hol; 3-hour metered parking Mon-Sat 9 A-6 P 3 5 0 1 1 1
Central Street North 15 6 7 6 7 5 9
(Ashland Ave. to Jackson Ave.)South 12 6 8 7 9 10 10
Poplar Avenue West 33 15-hour metered parking, Mon-Sat 9 AM - 6 PM 4 6 5 5 10 10
(Central St. to Harrison St.)East 0 No Parking Anytime 0 0 0 0 0 0
Eastwood Avenue West 11 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 10 9 5 8 7 7
(Central St. to Harrison St.)East 0 No Parking Anytime 0 0 0 0 0 0
Harrison Street North 0 No Parking Anytime 0 0 0 0 0 0
(Poplar Ave. to Eastwood Ave.)South 12 No Parking 7-10 AM, Except Sat/Sun/Hol and District 6 Permit 12 10 9 11 8 12
Poplar Avenue West 34 15-hour metered parking, Mon-Sat 9 AM - 6 PM 1 2 2 2 2 2
(Harrison St. to Lincoln St.)East 0 No Parking Anytime 0 0 0 0 0 0
Eastwood Avenue West 11 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 3 2 2 5 6 4
(Harrison St. to Lincoln St.)East 0 No Parking Anytime 0 0 0 0 0 0
Ashland Avenue West 23 No Parking 10 AM - 4 PM Except Sat/Sun/Hol 0 0 0 0 0 0
(Central St. to Lincoln St.)East 27 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 6 10 7 16 9 11
Jackson Avenue West 28 14 13 10 15 12 13
(Central St. to Lincoln St.)East 24 15 11 10 14 12 12
Lincoln Street North 0 No Parking Anytime 0 0 0 0 0 0
(Poplar Ave. to Eastwood Ave.)South 4 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0 0 0 1 0 0
Lincoln Street North 17 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 1 2 3 10 0 0
(Eastwood Ave. to Ashland Ave.)South 16 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0 5 1 14 1 1
Lincoln Street North 18 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 2 1 5 10 4 4
(Ashland Ave. to Jackson Ave.)South 20 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 3 3 1 6 2 3
Poplar Avenue West 79 15-hour metered parking, Mon-Sat 9 AM - 6 PM 2 0 0 0 0 0
(Lincoln St. to Colfax St.)East 18 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 2 2 1 1 0 0
Ashland Avenue West 0 No Parking Anytime 0 0 0 0 0 0
(Lincoln St. to Colfax St.)East 16 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 1 2 4 7 5 5
Jackson Avenue West 19 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 1 2 1 1 1 1
(Lincoln St. to Colfax St.)East 9 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0 0 0 0 0 0
Colfax Street North 7 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0 0 0 0 0 0
(Colfax Terrace to Ashland Ave.)South 9 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 2 2 2 1 1 1
Colfax Street North 19 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 6 5 7 8 5 7
(Ashland Ave. to Jackson Ave.)South 0 No Parking Anytime 0 0 0 0 0 0
841 188 194 155 217 166 178
11
1
2
3
4
5
6
7
8
9
10
23
12
13
14
15
16
17
18
19
20
21
22
Total
24
25
26
27
28
29
Page 429 of 563
Table A3
City of Evanston
On-Street Parking Occupancy Percentages Thursday July 14, 2011
Block No.Block Side Capacity Parking Regulation 6:00 AM 10:00 AM Noon 2:00 PM 5:00 PM 7:00 PM 9:00 PM
Livingston Street North 16 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 12.5%25.0%18.8%18.8%18.8%25.0%25.0%
(Poplar Ave. to Broadway Ave.)South 0 No Parking Anytime -------
Livingston Street North 22 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 27.3%27.3%22.7%31.8%36.4%36.4%40.9%
(Broadway Ave. to Eastwood Ave.)South 0 No Parking Anytime -------
Livingston Street North 7 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0.0%0.0%0.0%0.0%0.0%0.0%0.0%
(East of Eastwood Ave.)South 0 No Parking Anytime -------
Poplar Avenue West 79 15-hour metered parking, Mon-Sat 9 AM - 6 PM 16.5%88.6%88.6%86.1%62.0%36.7%20.3%
(Livingston St. to Central St.)East 28 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 25.0%60.7%60.7%64.3%53.6%42.9%32.1%
Broadway Avenue West 0 No Parking Anytime -------
(Livingston St. to Chancellor St.)East 14 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 7.1%50.0%71.4%71.4%28.6%35.7%14.3%
Eastwood Avenue West 13 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 76.9%84.6%84.6%76.9%84.6%76.9%76.9%
(Livingston St. to Chancellor St.)East 0 No Parking Anytime -------
Ashland Avenue West 0 No Parking Anytime -------
(Isabella St. to Central St.)East 72 52.8%70.8%66.7%38.9%16.7%12.5%9.7%
Chancellor Street North 22 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 45.5%50.0%68.2%72.7%45.5%54.5%63.6%
(Broadway Ave. to Eastwood Ave.)South 0 No Parking Anytime -------
Chancellor Street North 7 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 42.9%71.4%85.7%85.7%28.6%42.9%42.9%
(East of Eastwood Ave.)South 0 No Parking Anytime -------
Broadway Avenue West 0 No Parking Anytime -------
(Chancellor St. to Central St.)East 10 2-hr metered pkg, Mon-Sat 9 A-6 P; No Pkg 7-9 A, Except S/S/Hol and Dist. 6 Permit 40.0%60.0%60.0%60.0%10.0%20.0%0.0%
Eastwood Avenue West 13 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 76.9%100.0%100.0%84.6%84.6%92.3%92.3%
(Chancellor St. to Central St.)East 0 No Parking Anytime -------
Central Street North 18 2-hour metered parking, Mon-Sat 9 AM - 6 PM 5.6%33.3%55.6%27.8%11.1%5.6%5.6%
(Broadway Ave. to Eastwood Ave.)South 20 2-hour metered parking, Mon-Sat 9 AM - 6 PM 0.0%25.0%25.0%30.0%20.0%25.0%20.0%
Central Street North 6 83.3%66.7%100.0%83.3%33.3%33.3%16.7%
(Eastwood Ave. to Ashland Ave.)South 13 2-hr parking 9M - 6 P, Except Sun/Hol; 3-hour metered parking Mon-Sat 9 A-6 P 0.0%84.6%38.5%38.5%7.7%15.4%38.5%
Central Street North 15 93.3%80.0%60.0%40.0%20.0%26.7%13.3%
(Ashland Ave. to Jackson Ave.)South 12 25.0%50.0%66.7%66.7%91.7%83.3%91.7%
Poplar Avenue West 33 15-hour metered parking, Mon-Sat 9 AM - 6 PM 36.4%103.0%100.0%97.0%63.6%48.5%36.4%
(Central St. to Harrison St.)East 0 No Parking Anytime -------
Eastwood Avenue West 11 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 81.8%100.0%90.9%72.7%63.6%72.7%63.6%
(Central St. to Harrison St.)East 0 No Parking Anytime -------
Harrison Street North 0 No Parking Anytime -------
(Poplar Ave. to Eastwood Ave.)South 12 No Parking 7-10 AM, Except Sat/Sun/Hol and District 6 Permit 83.3%50.0%66.7%75.0%75.0%75.0%66.7%
Poplar Avenue West 34 15-hour metered parking, Mon-Sat 9 AM - 6 PM 26.5%100.0%100.0%100.0%61.8%41.2%23.5%
(Harrison St. to Lincoln St.)East 0 No Parking Anytime -------
Eastwood Avenue West 11 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 27.3%27.3%45.5%45.5%36.4%27.3%18.2%
(Harrison St. to Lincoln St.)East 0 No Parking Anytime -------
Ashland Avenue West 23 No Parking 10 AM - 4 PM Except Sat/Sun/Hol 0.0%0.0%0.0%0.0%0.0%0.0%0.0%
(Central St. to Lincoln St.)East 27 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 40.7%55.6%51.9%37.0%29.6%37.0%37.0%
Jackson Avenue West 28 60.7%21.4%25.0%21.4%25.0%46.4%42.9%
(Central St. to Lincoln St.)East 24 79.2%66.7%62.5%70.8%25.0%58.3%58.3%
Lincoln Street North 0 No Parking Anytime -------
(Poplar Ave. to Eastwood Ave.)South 4 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0.0%25.0%75.0%100.0%25.0%25.0%25.0%
Lincoln Street North 17 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 5.9%64.7%23.5%29.4%11.8%17.6%11.8%
(Eastwood Ave. to Ashland Ave.)South 16 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0.0%0.0%6.3%6.3%31.3%18.8%6.3%
Lincoln Street North 18 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 22.2%27.8%66.7%11.1%16.7%11.1%11.1%
(Ashland Ave. to Jackson Ave.)South 20 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 5.0%0.0%35.0%10.0%10.0%5.0%5.0%
Poplar Avenue West 79 15-hour metered parking, Mon-Sat 9 AM - 6 PM 1.3%69.6%69.6%67.1%50.6%30.4%13.9%
(Lincoln St. to Colfax St.)East 18 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0.0%38.9%44.4%33.3%27.8%16.7%0.0%
Ashland Avenue West 0 No Parking Anytime -------
(Lincoln St. to Colfax St.)East 16 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 18.8%18.8%37.5%6.3%18.8%18.8%12.5%
Jackson Avenue West 19 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 10.5%0.0%0.0%0.0%5.3%10.5%10.5%
(Lincoln St. to Colfax St.)East 9 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0.0%0.0%0.0%0.0%0.0%0.0%0.0%
Colfax Street North 7 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0.0%0.0%0.0%0.0%0.0%0.0%0.0%
(Colfax Terrace to Ashland Ave.)South 9 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0.0%0.0%0.0%0.0%11.1%11.1%0.0%
Colfax Street North 19 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 26.3%31.6%26.3%47.4%21.1%31.6%21.1%
(Ashland Ave. to Jackson Ave.)South 0 No Parking Anytime -------
841 27.8%54.5%56.4%50.2%35.6%31.6%24.9%
11
Number of Spaces Occupied
1
2
3
4
5
6
7
8
9
10
23
12
13
14
15
16
17
18
19
20
21
22
Total
24
25
26
27
28
29
Page 430 of 563
Table A4
City of Evanston
On-Street Parking Occupancy Percentages Saturday July 16, 2011
Block No.Block Side Capacity Parking Regulation 10:00 AM Noon 2:00 PM 5:00 PM 7:00 PM 10:00 PM
Livingston Street North 16 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 25.0%37.5%12.5%12.5%12.5%12.5%
(Poplar Ave. to Broadway Ave.)South 0 No Parking Anytime ------
Livingston Street North 22 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 18.2%13.6%13.6%9.1%9.1%9.1%
(Broadway Ave. to Eastwood Ave.)South 0 No Parking Anytime ------
Livingston Street North 7 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 14.3%0.0%14.3%14.3%14.3%14.3%
(East of Eastwood Ave.)South 0 No Parking Anytime ------
Poplar Avenue West 79 15-hour metered parking, Mon-Sat 9 AM - 6 PM 7.6%6.3%2.5%1.3%1.3%0.0%
(Livingston St. to Central St.)East 28 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 42.9%39.3%32.1%39.3%42.9%42.9%
Broadway Avenue West 0 No Parking Anytime ------
(Livingston St. to Chancellor St.)East 14 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 42.9%50.0%14.3%21.4%28.6%28.6%
Eastwood Avenue West 13 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 84.6%84.6%53.8%38.5%61.5%69.2%
(Livingston St. to Chancellor St.)East 0 No Parking Anytime ------
Ashland Avenue West 0 No Parking Anytime ------
(Isabella St. to Central St.)East 72 1.4%0.0%8.3%9.7%1.4%0.0%
Chancellor Street North 22 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 59.1%68.2%63.6%68.2%77.3%81.8%
(Broadway Ave. to Eastwood Ave.)South 0 No Parking Anytime ------
Chancellor Street North 7 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 71.4%42.9%57.1%57.1%42.9%57.1%
(East of Eastwood Ave.)South 0 No Parking Anytime ------
Broadway Avenue West 0 No Parking Anytime ------
(Chancellor St. to Central St.)East 10 2-hr metered pkg, Mon-Sat 9 A-6 P; No Pkg 7-9 A, Except S/S/Hol and Dist. 6 Permit 70.0%30.0%10.0%20.0%10.0%10.0%
Eastwood Avenue West 13 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 76.9%92.3%84.6%46.2%76.9%84.6%
(Chancellor St. to Central St.)East 0 No Parking Anytime ------
Central Street North 18 2-hour metered parking, Mon-Sat 9 AM - 6 PM 22.2%16.7%11.1%0.0%5.6%0.0%
(Broadway Ave. to Eastwood Ave.)South 20 2-hour metered parking, Mon-Sat 9 AM - 6 PM 10.0%25.0%5.0%25.0%5.0%5.0%
Central Street North 6 33.3%50.0%33.3%16.7%16.7%0.0%
(Eastwood Ave. to Ashland Ave.)South 13 2-hr parking 9M - 6 P, Except Sun/Hol; 3-hour metered parking Mon-Sat 9 A-6 P 23.1%38.5%0.0%7.7%7.7%7.7%
Central Street North 15 40.0%46.7%40.0%46.7%33.3%60.0%
(Ashland Ave. to Jackson Ave.)South 12 50.0%66.7%58.3%75.0%83.3%83.3%
Poplar Avenue West 33 15-hour metered parking, Mon-Sat 9 AM - 6 PM 12.1%18.2%15.2%15.2%30.3%30.3%
(Central St. to Harrison St.)East 0 No Parking Anytime ------
Eastwood Avenue West 11 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 90.9%81.8%45.5%72.7%63.6%63.6%
(Central St. to Harrison St.)East 0 No Parking Anytime ------
Harrison Street North 0 No Parking Anytime ------
(Poplar Ave. to Eastwood Ave.)South 12 No Parking 7-10 AM, Except Sat/Sun/Hol and District 6 Permit 100.0%83.3%75.0%91.7%66.7%100.0%
Poplar Avenue West 34 15-hour metered parking, Mon-Sat 9 AM - 6 PM 2.9%5.9%5.9%5.9%5.9%5.9%
(Harrison St. to Lincoln St.)East 0 No Parking Anytime ------
Eastwood Avenue West 11 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 27.3%18.2%18.2%45.5%54.5%36.4%
(Harrison St. to Lincoln St.)East 0 No Parking Anytime ------
Ashland Avenue West 23 No Parking 10 AM - 4 PM Except Sat/Sun/Hol 0.0%0.0%0.0%0.0%0.0%0.0%
(Central St. to Lincoln St.)East 27 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 22.2%37.0%25.9%59.3%33.3%40.7%
Jackson Avenue West 28 50.0%46.4%35.7%53.6%42.9%46.4%
(Central St. to Lincoln St.)East 24 62.5%45.8%41.7%58.3%50.0%50.0%
Lincoln Street North 0 No Parking Anytime ------
(Poplar Ave. to Eastwood Ave.)South 4 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0.0%0.0%0.0%25.0%0.0%0.0%
Lincoln Street North 17 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 5.9%11.8%17.6%58.8%0.0%0.0%
(Eastwood Ave. to Ashland Ave.)South 16 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0.0%31.3%6.3%87.5%6.3%6.3%
Lincoln Street North 18 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 11.1%5.6%27.8%55.6%22.2%22.2%
(Ashland Ave. to Jackson Ave.)South 20 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 15.0%15.0%5.0%30.0%10.0%15.0%
Poplar Avenue West 79 15-hour metered parking, Mon-Sat 9 AM - 6 PM 2.5%0.0%0.0%0.0%0.0%0.0%
(Lincoln St. to Colfax St.)East 18 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 11.1%11.1%5.6%5.6%0.0%0.0%
Ashland Avenue West 0 No Parking Anytime ------
(Lincoln St. to Colfax St.)East 16 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 6.3%12.5%25.0%43.8%31.3%31.3%
Jackson Avenue West 19 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 5.3%10.5%5.3%5.3%5.3%5.3%
(Lincoln St. to Colfax St.)East 9 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0.0%0.0%0.0%0.0%0.0%0.0%
Colfax Street North 7 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 0.0%0.0%0.0%0.0%0.0%0.0%
(Colfax Terrace to Ashland Ave.)South 9 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 22.2%22.2%22.2%11.1%11.1%11.1%
Colfax Street North 19 No Parking 7-9 AM, Except Sat/Sun/Hol and District 6 Permit 31.6%26.3%36.8%42.1%26.3%36.8%
(Ashland Ave. to Jackson Ave.)South 0 No Parking Anytime ------
841 22.4%23.1%18.4%25.8%19.7%21.2%
11
1
2
3
4
5
6
7
8
9
10
23
12
13
14
15
16
17
18
19
20
21
22
Total
24
25
26
27
28
29
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Table A5
City of Evanston
Off-Street Parking Occupancy Counts Thursday July 14, 2011
Lot No.Lot Capacity Parking Regulation 6:00 AM 10:00 AM Noon 2:00 PM 5:00 PM 7:00 PM 9:00 PM
DSI Evanston Renal Center
TBI - The Bureaus, Inc.
Evanston Hospital Permit Required Mon-Fri, 8 AM-4 PM
City of Evanston Parking Lot 64 Permit Required Mon-Fri, 5 AM-3 PM
Faculty, Staff, Student, Athletics or Visitor
Permit Required Mon-Fri, 8 AM-4 PM
938 438 588 562 449 128 98 76
Table A6
City of Evanston
Off-Street Parking Occupancy Counts Saturday July 16, 2011
Lot No.Lot Capacity Parking Regulation 10:00 AM Noon 2:00 PM 5:00 PM 7:00 PM 9:00 PM
DSI Evanston Renal Center
TBI - The Bureaus, Inc.
Evanston Hospital Permit Required Mon-Fri, 8 AM-4 PM
City of Evanston Parking Lot 64 Permit Required Mon-Fri, 5 AM-3 PM
Faculty, Staff, Student, Athletics or Visitor
Permit Required Mon-Fri, 8 AM-4 PM
938 37 29 28 23 22 23Total
5 4 1
E Ryan Field Lot 395 12 7 6 5 5 5
D 440 4 7 9
1 1 0 1
C Saint Athanasius School 58 14 10 10 12 13 15
B Private Commercial Lot 13 2 2
A 32 5 3 2 0 0 1
13
Saint Athanasius School
44 135 126 118 31 20
15
365 408 401 292 82 64
15 12 11 13 12
7 0 0 2
46
13
Total
32
13
58
440
395ERyan Field Lot
Number of Spaces Occupied
A
B
C
D
12 23 22 19
Private Commercial Lot
3 1 0
2 10 2
Page 432 of 563
Table A7
City of Evanston
Off-Street Parking Occupancy Counts Thursday July 14, 2011
Lot No.Lot Capacity Parking Regulation 6:00 AM 10:00 AM Noon 2:00 PM 5:00 PM 7:00 PM 9:00 PM
DSI Evanston Renal Center
TBI - The Bureaus, Inc.
Evanston Hospital Permit Required Mon-Fri, 8 AM-4 PM
City of Evanston Parking Lot 64 Permit Required Mon-Fri, 5 AM-3 PM
Faculty, Staff, Student, Athletics or Visitor
Permit Required Mon-Fri, 8 AM-4 PM
938 46.7%62.7%59.9%47.9%13.6%10.4%8.1%
Table A8
City of Evanston
Off-Street Parking Occupancy Counts Saturday July 16, 2011
Lot No.Lot Capacity Parking Regulation 10:00 AM Noon 2:00 PM 5:00 PM 7:00 PM 9:00 PM
DSI Evanston Renal Center
TBI - The Bureaus, Inc.
Evanston Hospital Permit Required Mon-Fri, 8 AM-4 PM
City of Evanston Parking Lot 64 Permit Required Mon-Fri, 5 AM-3 PM
Faculty, Staff, Student, Athletics or Visitor
Permit Required Mon-Fri, 8 AM-4 PM
938 3.9%3.1%3.0%2.5%2.3%2.5%Total
1.1%0.9%0.2%
E Ryan Field Lot 395 3.0%1.8%1.5%1.3%1.3%1.3%
D 440 0.9%1.6%2.0%
7.7%7.7%0.0%7.7%
C Saint Athanasius School 58 24.1%17.2%17.2%20.7%22.4%25.9%
B Private Commercial Lot 13 15.4%15.4%
A 32 15.6%9.4%6.3%0.0%0.0%3.1%
5.1%3.3%
Total
14.5%10.5%
E 395 11.1%34.2%31.9%29.9%7.8%
20.7%22.4%25.9%
D 440 83.0%92.7%91.1%66.4%18.6%
22.4%
B 13 15.4%76.9%15.4%53.8%
Saint Athanasius School 58 25.9%20.7%19.0%
Private Commercial Lot
Ryan Field Lot
Number of Spaces Occupied
A 32 37.5%71.9%68.8%59.4%9.4%3.1%0.0%
0.0%0.0%15.4%
C
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For Planning & Development Committee meeting of September 26, 2011 Item P2
Office Depot Sign Appeal
For Action
To: Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Manager, Planning & Zoning
Walter Hallen, Project Management Supervisor
Subject: Appeal of the Decision of the Sign Review and Appeals Board Made on the Wall
Sign Variation Requested by Office Depot
Date: September 15, 2011
Recommended Action
Office Depot has filed a request for an appeal of the decision of the Sign Review and
Appeals Board on July 25, 2011 concerning a sign variation for the Office Depot store at
2722 Green Bay Road. At the August 8, 2011 meeting the Planning and Development
Committee set the date of September 26, 2011 for a hearing to occur on the appeal.
Pursuant to the relevant code provisions stated below, the P&D Committee is the final body
with authority to take action relative to the appeal.
The appeal should proceed consistent with the following relevant portions of City Code 4-
12-17:
(C) Appeals from Decision of Sign Review and Appeals Board (SRAB):
1. Decisions of the SRAB may be appealed to Planning and Development Committee by
applicant.
4. The hearing shall be confined to a review of the SRAB’s decision, and, if applicable, of the
written objections submitted by the appellant property owner and response(s) thereto filed by
the applicant. No verbal presentations shall be heard except upon invitation by the
Committee and any such presentation shall be confined to facts and matters contained in the
written materials on file in the appeal.
(D) The Planning and Development Committee shall either approve, approve with conditions,
deny the application, or refer the matter back to the SRAB for further proceedings. The
Committee’s decision shall be in writing and shall be issued no later than the next regular meeting
after the decision is made.
The Committee has two options to consider at this meeting:
Option #A:
The Committee may agree with the Sign Review and Appeals Board decision and request
that Office Depot install signage that complies with the Sign Regulations. Using the Sign
Regulation maximum top of sign height on the wall facing Jenks would probably require
Memorandum
Page 441 of 563
Page 2
that the new canopy be re-supported. It was built with diagonal rods extending back to the
building from the top of the canopy. To make a wall sign visible on this façade would
require the canopy be re-built with column supports and the rods removed.
Option #B:
The Committee may reverse the Sign Review and Appeals Board’s decision and grant
variations for either or both wall signs requested by Office Depot as follows:
A) A wall sign facing Green Bay with its top 11” higher than the 15’-6” maximum
given in the Sign Regulations.
B) A wall sign facing Jenks with its top 5’-6” higher than the 15’-6” maximum given in
the Sign Regulations.
Discussion
Full discussion of the events leading to this appeal are contained in the July 27, 2011
Memo from Staff to the P&D Committee (attached).
Legislative History
Title 4 – Chapter 12: SIGN REGULATIONS were first approved in 1987 and had minor
Amendments in 2003.
Attachments
8/8/11 Planning & Development Committee Meeting Minutes
7/27/11 Memo from Staff to the P&D Committee
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For City Council meeting of September 26, 2011 Item P3
Ordinance 75-O-11 Special Use for a Type 2 Restaurant at 1701 Sherman Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Manager, Planning and Zoning Division
Dominick Argumedo, Zoning Planner
Subject: Ordinance 75-O-11 Granting a Special Use for a Type 2 Restaurant at 1701
Sherman Avenue in the D2 Downtown Retail Core Zoning District
Date: August 30, 2011
Recommended Action
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of ordinance 75-
O-11, granting a special use permit for the operation of a type 2 restaurant at 1701
Sherman Avenue. This ordinance was introduced at the September 12, 2011 City Council
meeting.
Summary
Warren Johnson Architects Inc., on behalf of Pret A Manger contract lessee, applied for a
special use permit to operate a type 2 restaurant, “Pret a Manger”. The proposed restaurant
would operate as follows:
• Products Offered: Take away sandwiches and salads, pre-made on-site.
• Hours of Operation: Monday –Friday: 7AM-9PM
Saturday-Sunday: 7AM-5PM
• Deliveries: Two deliveries every day before 5:30 AM to the front of the store
on Sherman Avenue, one delivery on Sunday.
• Employment: 16 total
• Floor Plan: Seating for 29 dine-in patrons.
Memorandum
Page 529 of 563
The Zoning Board of Appeals recommends the following conditions:
• That the use and development of the property be in compliance with documents on
file and testimony before the ZBA;
• That owners and employees use off-street parking when operating the facility,
• That the applicant adhere to the City’s litter and garbage collection plans; and
• That the eligible store hours to operate be limited from 6AM until 10PM.
Legislative History
August 2, 2011 – ZBA voted 6-0 to recommend approval with conditions of the requested
special use permit.
Attachments
Ordinance 75-O-11
Context Map
Floor Plan
Restaurant Overview
Proposed Menu
ZBA Staff Report
ZBA Findings Letter
Page 530 of 563
8/22/2011
75-O-11
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant
Located at 1701 Sherman Avenue in the
D2 Downtown Retail Core Zoning District
(“Pret A Manger”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on August 2, 2011,
pursuant to proper notice, to consider case no. 11ZMJV-0054, an application filed, with
permission from Evanston Realty Associates, owner of the property legally described in
Exhibit A, attached hereto and made a part hereof, commonly known as 1701 Sherman
Avenue (the “Subject Property”) and located in the D2 Downtown Retail Core Zoning
District, by Pret A Manger (the “Applicant”), contract lessee of the Subject Property, for a
Special Use Permit to establish, pursuant to Subsection 6-11-3-4 of Title 6 of the
Evanston City Code, 1979, as amended (“the Zoning Ordinance”), a Type 2 Restaurant,
“Pret A Manger,” on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of September 12, 2011, the Planning and
Development Committee of the City Council (“P&D Committee”) considered and
adopted the ZBA’s record and findings and recommended City Council approval
thereof; and
Page 531 of 563
75-O-11
~2~
WHEREAS, at its meeting of September 26, 2011, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 2: That the City Council hereby approves the Special Use
Permit for a Type 2 Restaurant on the Subject Property as applied for in case no.
11ZMJV-0054.
SECTION 3: That, pursuant to Subsection 6-3-5-12 of the Zoning
Ordinance, the City Council hereby imposes the following conditions on the grant of a
Special Use Permit, violation of any of which shall constitute grounds for revocation
thereof pursuant to Subsection 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter
Collection Plan that requires the policing of an area located within a radius of two
hundred fifty feet (250’) of the Subject Property. The Applicant shall police this
area at least once every three (3) hours during the hours the Special Use is in
operation and shall keep it free of all litter, from any source. For the purpose of
this ordinance, “litter” shall include, but is not limited to: food, food waste, and
beverages; solid waste, including paper, wrappings, containers, cardboard,
napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and
similar materials; animal waste and dead animals; yard clippings and leaves; and
all other waste materials which, if thrown or deposited as herein prohibited, may
create a danger to public health, safety, or welfare.
Page 532 of 563
75-O-11
~3~
C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property
shall provide and maintain, on the Subject Property, exterior litter receptacles, in
sufficient number and type, and with collections therefrom of sufficient number
and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter
emanating from operation of the Special Use authorized hereby. Litter shall be
collected no less than three (3) times per week, including collections on Sundays
as necessary, in the City’s judgment, to comply with this condition. All litter
receptacles shall be maintained in a clean condition with tight-fitting lids, and
shall be placed on Code-compliant surfaces. The owner of the Subject Property
shall provide adequate space at the rear of and on the Subject Property to
accommodate the litter receptacles and collections required. Within seven (7)
days of written notice from the City to do so, the Applicant and/or the owner of
the Subject Property shall modify the number of litter receptacles and/or the
number of collections therefrom, as directed by the City.
D. Hours of Operation: The Applicant shall not operate the Type 2 Restaurant
authorized by the terms of this ordinance before 6:00 a.m. or after 10:00 p.m. on
any day.
E. Employee Parking: When driving to work at the Type 2 Restaurant authorized
by the terms of this ordinance, the Applicant and its employees shall park only in
an off-street parking facility.
SECTION 4: That, when necessary to effectuate the terms, conditions,
and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents,
assigns, and successors in interest.”
SECTION 5: That, before it may operate the Special Use authorized by
the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 6: That if any provision of this ordinance or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that can be
given effect without the invalid application or provision, and each invalid provision or
invalid application of this ordinance is severable.
Page 533 of 563
75-O-11
~4~
SECTION 7: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 8: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 9: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
__________________________, 2011
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
Page 534 of 563
75-O-11
~5~
EXHIBIT A
LEGAL DESCRIPTION
PARCEL 1:
THE SOUTH 150 FEET OF LOTS 5 AND 6, (TAKEN AS A TRACT), IN BLOCK 16 IN THE ORIGINAL
VILLAGE, NOW THE CITY OF EVANSTON, EXCEPTING FROM SAID PREMISES THE W EST 50 FEET
AND ALSO EXCEPT THE EAST 25 FEET OF THE W EST 75 FEET OF THE SOUTH 50 FEET OF THE
NORTH 60 FEET OF SAID LOT 6, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE
THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS;
PARCEL 1A:
EASEMENT FOR THE BENEFIT OF PARCEL 1 AFORESAID FOR RIGHT OF WAY FOR INGRESS AND
EGRESS IN, OVER AND UPON THE NORTH 10 FEET OF THE EAST 65 FEET OF LOT 6 AND THE
SOUTH 2 FEET OF THE EAST 65 FEET OF LOT 7 IN BLOCK 16 IN THE ORIGINAL VILLAGE, NOW
CITY OF EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD
PRINCIPAL MERIDIAN, AS CREATED BY WARRANTY DEED FROM CONRAD SCHMEISSER AND ANNA
SCHMEISSER, HIS WIFE, TO HENRY HUNTON, DATED JUNE 5, 1915 AND RECORDED JUNE
24,1915, AS DOCUMENT 5660422, IN COOK COUNTY, ILLINOIS.
PARCEL 2:
THE W EST 50 FEET OF LOT 5 AND THE W EST 50 FEET OF THE SOUTH 15 FEET OF LOT 6 IN
BLOCK 16 IN EVANSTON IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS;
PARCEL 2A:
EASEMENT FOR THE BENEFIT OF PARCEL 2 AS CREATED BY GRANT FROM CONRAD SCHMEISSER
AND ANNA, HIS WIFE TO JENNIE M. BEAKE AND HELEN S. BEAKE, DATED FEBRUARY 15, 1912
AND RECORDED FEBRUARY 16, 1912 AS DOCUMENT 4914908 FOR PASSAGEWAY OVER THE
SOUTH 5 FEET OF THE NORTH 65 FEET OF THE W EST 50 FEET OF LOT 6 IN BLOCK 16 IN
EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL
MERIDIAN.
PINs: 11-18-127-003-0000
11-18-127-004-0000
COMMONLY KNOWN AS: 1701 Sherman Avenue, Evanston, Illinois.
Page 535 of 563
1701 Sherman Avenue Context Map
DISCLAIMER: This map and data are provided as-in without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information
Scale 1:1,232
Made with Evanston's GIS
Printed: Aug 31, 2011 4:46:21 PMPage 536 of 563
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To: Zoning Board of Appeals
From: Dominick Argumedo, Zoning Planner
Subject: 1701 Sherman Avenue, 11ZMJV-0054, City Council Determining Body
Date: July 29, 2011
Notice—Published in the July 14, 2011 Evanston Review:
Warren Johnson Architects Inc., on behalf of Pret A Manger contract lessee, to open a
Type 2 Restaurant. 1701 Sherman Avenue is located in the D2 Downtown Retail Core
zoning district that requires a special use permit for any type 2 restaurant to operate.
The Zoning Board of Appeals makes a recommendation to the City Council, the final
determining body for this case.
Site/Proposal Background:
Pret A manger proposes to locate a franchise at the northeast corner of Sherman
Avenue and Church Street. The site is currently a Clear Communications retail store.
The applicant proposes to operate as follows:
• Products Offered: Sandwiches, Salads, Wraps and assorted items
• Hours of Operation: Weekdays: 7AM-7PM
Weekends: 9AM-5PM
• Deliveries: Every morning between 4:30 AM-5:30 AM to the front of the
store in a small-medium truck
• Employment: Maximum of 14 per shift, 20 total
• Floor Plan: 27 proposed seats
Ordinances Identified for Requested Variance Relief:
6-11-4: D2 Downtown Retail Core District
6-11-3-4 SPECIAL USES: The following uses may be allowed in the D3 district,
subject to the provisions set forth in section 6-3-5 of the Zoning Ordinance:
Resale Establishment
(Among other uses listed)
Land Use Definitions:
RESTAURANT, TYPE 1: An establishment in which the principal use is the service of
prepared food and beverages for consumption on the premises. All service of prepared
food and beverages for consumption on the premises shall require customers to order
at a table, booth, or dining counter with service by a waiter or waitress at said table,
Memorandum
Page 540 of 563
booth, or dining counter and shall also require the use of reusable (nondisposable)
flatware and dishware. Drive-through facilities are prohibited.
RESTAURANT, TYPE 2: An establishment in which the principal use is the service of
prepared food and/or beverages for consumption on and/or off the premises and that is
not a "restaurant, Type 1" as defined herein. This definition shall not include
establishments where incidental prepared food and beverage service is accessory to a
bakery, food establishment, convenience store, food store establishment, meat market,
or similar principal use nor shall it include cafeterias that are accessory to hospitals,
colleges, universities, schools or other similar principal uses.
Site Plan and Appearance Review Committee (SPAARC) Discussion and
Recommendation:
July 20, 2011 SPAARC Hearing
Application for special use permit for Type 2 restaurant
APPLICATION PRESENTED BY: Richard Barett Pret a Manger
GENERAL DISCUSSION:
Mr. Barett presented an overview of Pret A Manger and the proposed 1701 Sherman
Avenue site. The following was discussed:
• Mr. Barett stated Pret A Manger started in London in 1986. It is now established in
new York, Chicago and Washington D.C.
• The restaurants cater to ready to go meals. Although the Evanston location
proposes 27 seats, the store will focus on take away meals.
• The kitchen will not require an exhaust as it will focus on baguettes and croissants.
• Mr. Argumedo asked about deliveries
• Mr. Barrett responded that deliveries would occur daily; between the hours of
4:30AM-5:30AM in the front of the store in small-medium sized trucks.
• Mr. Argumedo asked about hours of operation.
• Mr. Barett responded that the store sought to operate from 7:00AM-7:00PM
weekdays and 9:00AM-5:00Pm on weekends.
• Mr. Barett also noted that all non-purchased food would be donated to charities.
• Mr. Ruiz asked if a charity had been selected.
• Mr. Barett responded that the Greater Chicago Food depository had been selected.
Action:
The Committee voted unanimously to recommend approval to the ZBA.
Comprehensive Plan and Other Specifications:
The 2000 Comprehensive Plan classifies 1701 Sherman Avenue into the “Central
Business District” designation. The Comprehensive Plan defines the area as follows; “A
mixture of office, retail, entertainment, institutional and residential uses.” The
Comprehensive Plan further defines this portion of Sherman Avenue as a Distributor
Street; “a street(s) that distributes traffic to businesses and parking.”
Page 541 of 563
Special Use Standards:
For the ZBA to recommend that City Council grant a special use, the ZBA must find
that the proposed special use:
a) is one of the listed special uses for the zoning district in which the
property lies;
b) complies with the purposes and policies of the Comprehensive General
Plan and the Zoning Ordinance;
c) does not cause a negative cumulative effect in combination with
existing special uses or as a category of land use;
d) does not interfere with or diminish the value of property in the
neighborhood;
e) is adequately served by public facilities and services;
f) does not cause undue traffic congestion;
g) preserves significant historical and architectural resources;
h) preserves significant natural and environmental resources; and
i) complies with all other applicable regulations.
Staff Comment:
If the ZBA recommends approval of the application to City Council, Staff further
recommends the following conditions on the requested Special Use permit:
a. Applicant shall develop the property in compliance with documents on file and
testimony before the ZBA (11ZMJV-0054)
b. Litter Collection Plan:
1. The operator shall adhere to a Litter Collection Plan, requiring
the policing of an area located within a 250-foot radius of the
building in which the use is located. This area shall be policed
once every three hours during the hours the use is in operation
and shall be kept free of all litter, including, but not limited to;
food, beverages, napkins, straws, containers, bags, utensils,
plates, cups, bottles, cans, and all other litter of any type
emanating from any source. The operator of the convenience
store shall comply with the Litter Collection Plan. This
Ordinance shall prevail over any inconsistent or contrary
provisions in the Plan.
1. For the purpose of this Ordinance, “litter” shall include, but is not
limited to: putrescible animal and vegetable waste resulting
from the handling, preparation, cooking, and consumption of
food; other putrescible waste, including animal waste, dead
animals, yard clippings and leaves; nonputrescible solid waste,
including rubbish, ashes, street cleanings, abandoned
automobiles, solid business, commercial, and industrial wastes,
paper, wrappings, cigarettes, cardboard, tin cans, glass,
bedding, crockery and similar materials; and all other waste
materials which, if thrown or deposited as herein prohibited,
may create a danger to public health, safety, or welfare.
c. Garbage Pick Up
1. The owner of the property shall maintain on the subject property
exterior litter receptacles of a number and type adequate, in the City’s
judgment, and with collections there from of sufficient frequency, also
Page 542 of 563
in the City’s judgment, to contain, with lids tightly shut, all litter
emanating from operation of the use, and all litter collected pursuant to
the Litter Collection Plan. Collections shall be a minimum of three (3)
times a week, including collections on Sundays to the extent
necessary, in the City’s judgment, to comply with this condition. All
litter receptacles shall be maintained in a clean condition with tight-
fitting lids and shall be placed on Code-compliant surfaces. The owner
of the subject property shall provide adequate space at the rear of and
on the subject property to accommodate the litter receptacles and
collections required.
2. Within seven (7) days of written notice from the City to do so, the
number of litter receptacles, and/or the number of collections from
each shall be increased or modified in accordance with the City’s
directive.
Page 543 of 563
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
after conducting a public hearing on August 2, 2011, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
__X__Met _____Not Met
6-0 Vote
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
__X___Met _____Not Met
6-0 Vote
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
__X___Met _____Not Met
6-0 Vote
(D) It does not interfere with or diminish the
value of property in the neighborhood; __X___Met _____Not Met
6-0 Vote
(E) It can be adequately served by public
facilities and services __X___Met _____Not Met
6-0 Vote
(F) It does not cause undue traffic congestion;
__X___Met _____Not Met
6-0 Vote
Case Number: 11ZMJV-0054
Address or
Location:
1701 Sherman Avenue
Applicant: Warren Johnson Architects Inc.
Proposed
Special Use:
Restaurant Type 2
Page 544 of 563
(G) It preserves significant historical and
architectural resources; _____Met _____Not Met
N/A
(H) It preserves significant natural and
environmental features; and _____Met _____Not Met
N/A
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
__X___Met _____Not Met
6-0 Vote
and, based upon these findings, and upon a vote
__6__ in favor & __0_ against
recommends to the City Council
___ approval without conditions
_X_ approval with conditions specifically:
• That the use and development of the property be in compliance with
documents on file and testimony before the ZBA;
• That owners and employees use off-street parking when operating the facility,
• That the applicant adhere to the City’s litter and garbage collection plans; and
• That the eligible store hours to operate be limited from 6AM until 10PM.
____ denial of the proposed special use.
__________________________________________ Date: _____________
Robert Creamer
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
___x__ Robert A. Creamer __x__ ___
___x__ Mary Beth Berns __x__ ___
___x__ Scott Gingold __x__ ___
______ Beth McLennan _____ ___
___x__ Matt Rodgers __x__ ___
___x__ Lori Summers __x__ ___
___x__ Clara Wineberg __x__ ___
Page 545 of 563
For the City Council Meeting of September 26, 2011 Item # H1
Ordinance 52-O-11
For Action
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel
Subject: Amendment of the Dangerous Dog Ordinance, 9-4-17
Date: September 22, 2011
Recommended Action:
The Human Services Committee recommends adoption of Ordinance 52-O-11
amending the Dangerous Dog provisions at Title 9, Chapter 4, Section 17 of the City
Code, as submitted by Alderman Burrus and further amended by the Human Services
Committee.
Funding Source:
N/A
Summary of Proposed Ordinance:
A dog is “dangerous” if it meets particular criteria which are set forth in section 9-4-17(a)
of the Code. Dangerous dogs are subject to oversight as well as strict regulations that
can impose certain obligations (and expenses) on the owner or harborer of the
dangerous dog, such as containment requirements and insurance. If a dog that has
been deemed “dangerous” and held to be not in compliance with the applicable
regulations, it may be seized, impounded, and, ultimately, euthanized.
Ordinance 52-O-11 proposes various amendments to the dangerous dog provisions of
the City Code:
First, the Ordinance would amend the initial procedure for the designation of a dog as
dangerous. Section 9-4-17(A) as amended would clarify that it is the chief of police who
may designate a dog as “dangerous” (according to the existing definition), but that he
must first conduct an investigation that shall include certain elements.
Second, at Section 9-4-17(B)(4), the proposed ordinance states that dangerous or
vicious dogs that have been ordered to be contained instead of euthanized must be
contained accordingly, or else shall be impounded and destroyed. There is an exception
to the containment requirement that clarifies that the dog need not be contained in an
enclosure under certain routine circumstances where the dog is leashed and under the
control of a human being.
Memorandum
Page 546 of 563
Page 2 of 5
Third, the proposed Ordinance, at Section 9-4-17(B)(5), provides that an evaluation of
the dog by an animal behaviorist or other licensed expert, at the owner’s expense, must
be performed if requested by the owner, before the chief of police can designate a dog
as dangerous.
Fourth, at Section 9-4-17(F), the proposed Ordinance obligates the owner of the
dangerous dog to provide proof of insurance before a seized dangerous dog may be
released from impoundment. Such proof must be re-submitted annually. Previously, an
owner was required to prove proof of insurance only upon request by the City; this
changes shifts the burden to the owner of the dangerous dog to affirmatively establish
compliance.
Fifth, at Section 9-4-17(I)(2), the proposed ordinance adds to the existing penalty
provision in subsection (1) a statement that in addition to fines and insurance costs, the
owner is responsible for “any and all costs connected with the seizure, confiscation,
confinement, and disposal” of a dangerous dog, including any court costs and attorneys’
fees.
Sixth, the proposed Ordinance at Section 9-4-17(K) allows for a dog to be deemed a
“continuous threat” by the Circuit Court and, if so deemed, destroyed. This provision
existed previously as part of the general penalty provision but has been moved to clarify
the penalties imposed by the ordinance versus enforcement measures in Circuit Court.
Timeline for Proposed Ordinance 52-O-11
At the September 26, 2011 City Council meeting, Exhibit 2—Ordinance 52-O-11
as amended and passed by the Human Services Committee on August 1, 2011—is
before the Council on second reading. Alderman Fiske’s contemplated amendments are
Exhibit 3; these and any other amendments may be proposed from the floor for action.
The progression of the proposed ordinance is set forth in detail to assist the Council’s
understanding.
• July 6, 2011: Proposed Ordinance 52-O-11, amending section 9-4-17(A) of the
City Code, is referred to Human Services Committee by Alderman Burrus and
placed on the agenda by the Chair, Alderman Tendam. The proposed ordinance
is discussed and held over until the next meeting.
o Exhibit 1 to this Memo is Ordinance 52-O-11, as originally proposed by
Alderman Burrus to the Human Services Committee and then held over
until the next committee meeting.
• August 1, 2011: The Human Services Committee revisits the proposed ordinance
(Exhibit 1). The Committee votes to approve the proposed ordinance with three
additional amendments and send it to the full Council.
o Exhibit 2 to this Memo is the amended draft of Ordinance 52-O-11, as
passed by Human Services at the August 1, 2011 meeting.
o The additional amendments passed by the Committee are as follows:
Section 9-4-17(A) (1): “may include any and all of the following”
replaced with “shall include one or all of the following.”
Page 547 of 563
Page 3 of 5
Section 9-4-17(B) (4): Add sentence: “For purposes of this
subsection, the requirement that a dangerous or vicious dog be
contained in an enclosure will not be violated where the individual
who owns, harbors, or cares for such dog is engaged in the walking
or exercising of the dog, routine transporting of the dog, or other
actions inherently inconsistent with containment in an enclosure;
provided that the dog must remain leashed and under the control of
a human being at all times that it is not contained in the required
enclosure.”
Section 9-4-17(B)(5): Replace “Prior to a decision” with “Before a
dog can be designated as dangerous,” and “will be performed” with
“must be performed.” Clarify that the evaluation is done if
“requested and paid for in advance by the owner or other individual
responsible for the dog.”
• August 8, 2011: The revised ordinance passed by Human Services (Exhibit 2)
was scheduled for introduction at the full City Council meeting, but it was later
removed from the council agenda and packet, for agenda management reasons.
• September 7, 2011: The revised ordinance passed by Human Services (Exhibit
2) is placed on the Human Services agenda again, as a Communications item,
by the new Chair, Alderman Fiske. At the meeting Alderman Fiske shares with
the Committee drafts of additional revisions that she intends to propose to the full
Council as floor amendments when the ordinance is introduced.
o Exhibit 3 to this Memo sets forth additional floor amendments that
Alderman Fiske discussed at Human Services.
o The potential floor amendments (in addition to any others proposed by any
alderman) include the following:
Amending Section 9-4-17(B) to provide that if an evaluation is
conducted by an expert, the Chief shall consider the evaluation as
part of the evidence prior to making a determination regarding the
dog.
Amending Section 9-4-17(J) to provide that the chief of police’s
designation of a dog as dangerous is a final administrative
determination that the owner can appeal to the Circuit Court under
the provisions of the Administrative Review Act. Language that is
incompatible with that provision or which is redundant with the
provisions providing for a pre-determination investigation is
stricken.
• September 12, 2011: The revised ordinance passed by Human Services on
August 1 (Exhibit 2) is introduced at City Council meeting. Preliminary
discussion is had regarding Alderman Fiske’s additional proposed language
(Exhibit 3).
• September 26, 2011: The revised ordinance passed by Human Services on
August 1 (Exhibit 2) is slated for action by the City Council. Alderman Fiske’s
additional language (Exhibit 3) may be moved from the floor for Council action,
as may any other language proposed by any alderman.
Page 548 of 563
Page 4 of 5
• October 3, 2011: The Human Services Committee will consider additional
proposed regulations for problem pet owners, an issue separate from, but related
to, the dangerous dog ordinance.
Additional Considerations: Administrative Adjudication and Appeals
The current Dangerous Dog ordinance and the version that passed Human Services
provide that the Chief of Police decides whether a dog should be designated as
dangerous. The enacted ordinance does not address judicial review, allowing instead
for a request for reconsideration by the Police Chief. The amendments in 52-O-11
create additional due-process protections for a hearing, but do not speak to judicial
review. One of the proposed floor amendments (Exhibit 3) would provide that the
chief’s decision is a final determination that can be appealed to Circuit Court under the
Administrative Review Law.
Also discussed in committee and at the September 12 Council meeting was the
question of whether the Administrative Hearings Division should play a role in
Dangerous Dog determinations. No amendments have yet been proposed on this issue,
but in case it surfaces, the Law Department believes that, as an alternative to the Police
Chief, the Administrative Hearings Division could be given the authority to designate
dogs as dangerous and to fine the owner accordingly under the city ordinance.
However, under the Municipal Code, an order to destroy a dog could not issue from
Administrative Hearings, as state law does not provide authority for this penalty in the
administrative adjudication scheme.
In short, either the police department or the Administrative Hearings division could make
the determination about whether a dog is dangerous. An amendment would have to be
proposed to transfer that role from the Police Chief to Administrative Hearings. The
issue of appeals is separate because regardless of whether the determination comes
from the Chief of Police or and Administrative Hearing Officer, any appeal would have to
be to Circuit Court; neither of the City entities have the jurisdiction to entertain appeals.
These alternatives are depicted in the chart below. Only the third and fourth steps
(highlighted) diverge. Either alternative would require additional amendments 52-O-11.
Step 6 comes into play only if the floor amendment addressing the right to a judicial
appeal passes. If it does not, the ordinance will remain silent about a right to judicial
review of a dangerous dog designation.
Steps Alternative 1 Alternative 2
1 Incident Incident
2 Notice of Violation Notice of Violation
3 Hearing by Police Chief Administrative Adjudication
4 Determination by Police Chief Determination by Administrative
Hearing Officer
5 If dangerous, fines assessed and
restrictions imposed.
If dangerous, fines assessed and
restrictions imposed.
Page 549 of 563
Page 5 of 5
6 Appeal pursuant to Administrative
Review Law
*if enacted by floor amendment*
Appeal pursuant to Administrative
Review Law
*if enacted by floor amendment*
7 If affirmed, penalties and
restrictions stand.
If affirmed, penalties and restrictions
stand.
8 Compliance with restrictions
monitored by Police Department /
Animal Warden
Compliance with restrictions
monitored by Police Department /
Animal Warden
-------------------------------------------------------------------------------------
Attachments
Exhibit 1: Ordinance 52-O-11, as introduced to Human Services on July 6, 2011
Exhibit 2: Ordinance 52-O-11, as further amended and passed by Human Services
on August 1, 2011
Exhibit 3: Further amendments suggested by Alderman Fiske at Human Services on
September 7, 2011 and prepared as floor amendments for Council on
September 26, 2011
Page 550 of 563
6/21/2011
52-O-11
AN ORDINANCE
Amending Certain Provisions of Title 9, Chapter 4 of the Evanston
Municipal Code entitled “Dogs, Cats, Animals and Fowl”
WHEREAS, the City of Evanston (the “City”) is a home-rule municipality in
accordance with the Constitution of the State of Illinois of 1970; and
WHEREAS, the City has the authority to adopt ordinances and
promulgate rules and regulations that pertain to its government and affairs that protect
the health, safety, and welfare of its citizens; and
WHEREAS, the City determines that it is in the best interests of its citizens
to amend certain provisions of Section 9-4-17 addressing “Dangerous Dogs” of the
Evanston Municipal Code concerning dangerous dogs; and
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are incorporated herein as findings of
the corporate authorities of the City of Evanston.
SECTION 2: That Subsection 9-4-17 (A) of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
(A) Designation of Dangerous Dogs Defined: As used in this section
“dangerous dogs” shall mean and include:
1. The chief of police or his/her designee may, after conducting an
investigation, declare a dog to be a “dangerous dog”. The investigation
may include any and all of the following:
a. Consideration of evidence pertaining to the temperament of the
dog;
b. Evaluation of any and all testimony, documentation, or
information regarding any pending or prior complaints, citations, or
Page 551 of 563
52-O-11
~2~
arrests regarding the animal; or
c. Any medical or veterinary evidence regarding the animal.
2. Dangerous Dogs shall be defined as:
1. a. Any dog with a known propensity, tendency, or disposition to
attack unprovoked, to cause injury or to otherwise endanger the
safety of human beings or domestic animals; or
2. b. Any dog which attacks a human being or domestic animal
without provocation; or
3. c. Any dog which, without provocation, in a vicious or terrorizing
manner approaches any person in an apparent attitude of attack,
whether or not the attack is consummated or capable of being
consummated.; or
4. d. Any dog owned or harbored primarily or in part for the purpose
of dogfighting or any dog trained for dogfighting. ; or
5. e. Any dog which has been trained as an attack dog, except such
dogs which may be used by the Evanston police department or at
its direction. ; or
6. f. No dog shall be deemed dangerous solely on the grounds that
it bites, attacks or menaces a trespasser on the property of its
owner or harms or menaces anyone who has tormented or abused
it the dog.
SECTION 3: That Subsection 9-4-17 (B) of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
(B) Regulations:
1. No person owning or harboring or having the care or custody of a
dangerous dog shall suffer or permit such dog to go unconfined on the
premises of such person. A dangerous dog is “unconfined” as the term is
used in this section if such dog is not securely confined indoors or
confined in a securely enclosed and locked pen or a dog run area upon
the premises of said person. Such pen or dog run area must also have
sides at least six feet (6’) high and a secure top. The pen or structure
must have a concrete bottom and sides secured to said bottom. All
structures erected to house dangerous dogs must comply with all zoning
and building regulations of the city. All such structures must be of
adequate size to permit the dog to move about freely, must be adequately
lighted, ventilated, and kept in a clean and sanitary condition.
2. No dangerous dog may be kept on a porch, patio, or in any part of a
house or structure that would allow the dog to exit such building on its own
volition. No such animal may be kept in a house or structure when the
windows are open or when screen doors or screen windows are the only
obstacle preventing the dog from exiting the structure.
Page 552 of 563
52-O-11
~3~
3. All owners, keepers or harborers of dangerous dogs within the city shall
within ten (10) days from the effective date of this section display in a
prominent place on their premises a sign easily readable by the public
using the words “Beware of Dangerous Dog”. In addition, a similar sign is
required to be posted on the kennel or pen of such animal. The owner,
keeper, or harborer of the dangerous dog shall have city shall issue two
(2) signs produced at their own expense which meets ing the
requirements of this section upon payment of the annual two hundred and
fifty dollars ($250.00) dangerous dog license permit fee, more fully set
forth in subsection 9-4-4(A) of this chapter.
4. Any dog which has been found to be a dangerous dog (or vicious dog
under the Illinois Animal Control Act, 510 ILCS 5/15) that has been
directed to be contained in an enclosure rather than being destroyed,
which is not confined to an enclosure, shall be impounded by the animal
control officer or the City police department. Said dog shall be turned over
to a licensed veterinarian for destruction by lethal injection, subject to the
provisions of the Illinois Animal Control Act, 510 ILCS 5/1 et seq..
5. Prior to a decision, an evaluation will be performed, at the request of
and upon the advance payment by the owner, of the animal by a certified
applied behaviorist, a board certified veterinary behaviorist, or another
recognized expert selected by the chief of police or his/her designee.
SECTION 4: That Subsection 9-4-17 (E) of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
(E) Sell, Breed; Buy; No person shall possess with intent to sell, or offer
for sale, breed, or buy or attempt to buy, or give away within the city limits
a ny dangerous dog.
SECTION 5: That Subsection 9-4-17 (F) of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
(F) Insurance: Any person owning or harboring or having the care of any
dangerous dog shall maintain a policy of insurance in an amount not less
than one hundred thousand ($100,000.00) insuring said person against
any claim, loss, damage or injury to persons, domestic animals, or
property resulting from the acts of the dangerous dog. Said insurance
policy shall be separate and distinct from any homeowner’s insurance
policy. Upon the determination of a dog as dangerous and prior to the
release of the dog, the owner, keeper, or harborer shall transmit a copy of
said insurance to the police department. The insurance must list contact
information for the insurance company that issued the policy. The owner,
Page 553 of 563
52-O-11
~4~
keeper, or harborer of a dangerous dog has a continuing obligation to
submit annually proof of insurance for the dog to the police department.
Such person shall produce evidence of such insurance upon the request
of a police officer or animal warden and shall present evidence of such
insurance as a condition to obtaining a dog license.
SECTION 6: That Subsection 9-4-17 (I) of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
(I) Penalty:
1.
a. Whoever violates this section, except for subsection (B)(3) of this
section, shall be fined in an amount not less than two hundred
($200.00), but notr more than five hundred dollars ($500.00) per
charge. Whoever is found guilty of a second offense of violating
this section shall be guilty of a class C misdemeanor and may be
imprisoned up to thirty (30) days and shall be fined five hundred
dollars ($500.00), which fine shall be mandatory and shall not be
suspended or remitted. Whoever is found guilty of violating this
section more than two (2) times shall be guilty of a class B
misdemeanor and may be imprisoned for a term in excess of thirty
(30) days but less than six (6) months and shall be fined five
hundred dollars ($500.00), which fine shall not suspended or
remitted. A violation of subsection (B)3 of this section shall cause a
mandatory fine of fifty dollars ($50.00) to be imposed on the person
found guilty of such offense.
b. If the violation charged is a failure to maintain the insurance
coverage required by subsection (F) of this section, in addition to
any fine or other penalty which may be imposed, the violator must
present satisfactory evidence of said insurance to the court as a
condition to returning the dog to him or her. Failure to present
evidence of said insurance shall preclude return of the dog and
shall cause the city to petition the court for destruction of the dog
and for all costs the city has incurred, or will incur, in connection
with keeping the dog in its custody and with destroying it.
2. Any person found guilty of violating this section shall be fined an
amount as established in subsection 9-4-17 (I)(1), and shall be
responsible for any and all costs connected with the seizure, confiscation
confinement and disposal of such animal, including any and all reasonable
attorneys fees and court costs. Any dangerous dog which attacks a
human being or another domestic animal may be ordered destroyed when
in the court’s judgment, such dangerous dog represents a continuing
threat of serious harm to human beings or other domestic animals.
Page 554 of 563
52-O-11
~5~
3. Any person found guilty of violating this section shall pay, prior to the
release of the dog from the city’s custody or its destruction, all expenses,
including shelter, food, and veterinary expenses necessitated by the
seizure of any dog for the protection of the public, and such other
expenses as may be required for the destruction of such dog.
SECTION 7: That Section 9-4-17 of the Evanston City Code of 1979, as
amended, is hereby further amended to add subsection (K) and hereby read as follows:
(K) Dangerous dog as a continuous threat: any dangerous dog which
attacks a human being or another domestic animal may be ordered
destroyed when in the judgment of a Judge in the Circuit Court of Cook
County; such dangerous dog represents a continuing threat of serious
harm to human beings or other domestic animals.
SECTION 8: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 9: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
Page 555 of 563
8/2/2011
6/21/2011
52-O-11
AN ORDINANCE
Amending Certain Provisions of Title 9, Chapter 4 of the Evanston
Municipal Code entitled “Dogs, Cats, Animals and Fowl”
WHEREAS, the City of Evanston (the “City”) is a home-rule municipality in
accordance with the Constitution of the State of Illinois of 1970; and
WHEREAS, the City has the authority to adopt ordinances and
promulgate rules and regulations that pertain to its government and affairs that protect
the health, safety, and welfare of its citizens; and
WHEREAS, the City determines that it is in the best interests of its citizens
to amend certain provisions of Section 9-4-17 addressing “Dangerous Dogs” of the
Evanston Municipal Code concerning dangerous dogs; and
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are incorporated herein as findings of
the corporate authorities of the City of Evanston.
SECTION 2: That Subsection 9-4-17 (A) of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
(A) Designation of Dangerous Dogs Defined: As used in this section
“dangerous dogs” shall mean and include:
1. The chief of police or his/her designee may, after conducting an
investigation, declare a dog to be a “dangerous dog”. The investigation
[may include any and all of the following] shall include one or all of the
following:
a. Consideration of evidence pertaining to the temperament of the
dog;
Page 556 of 563
52-O-11
~2~
b. Evaluation of any and all testimony, documentation, or
information regarding any pending or prior complaints, citations, or
arrests regarding the animal; or
c. Any medical or veterinary evidence regarding the animal.
2. Dangerous Dogs shall be defined as:
1. a. Any dog with a known propensity, tendency, or disposition to
attack unprovoked, to cause injury or to otherwise endanger the
safety of human beings or domestic animals; or
2. b. Any dog which attacks a human being or domestic animal
without provocation; or
3. c. Any dog which, without provocation, in a vicious or terrorizing
manner approaches any person in an apparent attitude of attack,
whether or not the attack is consummated or capable of being
consummated.; or
4. d. Any dog owned or harbored primarily or in part for the purpose
of dogfighting or any dog trained for dogfighting. ; or
5. e. Any dog which has been trained as an attack dog, except such
dogs which may be used by the Evanston police department or at
its direction. ; or
6. f. No dog shall be deemed dangerous solely on the grounds that
it bites, attacks or menaces a trespasser on the property of its
owner or harms or menaces anyone who has tormented or abused
it the dog.
SECTION 3: That Subsection 9-4-17 (B) of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
(B) Regulations:
1. No person owning or harboring or having the care or custody of a
dangerous dog shall suffer or permit such dog to go unconfined on the
premises of such person. A dangerous dog is “unconfined” as the term is
used in this section if such dog is not securely confined indoors or
confined in a securely enclosed and locked pen or a dog run area upon
the premises of said person. Such pen or dog run area must also have
sides at least six feet (6’) high and a secure top. The pen or structure
must have a concrete bottom and sides secured to said bottom. All
structures erected to house dangerous dogs must comply with all zoning
and building regulations of the city. All such structures must be of
adequate size to permit the dog to move about freely, must be adequately
lighted, ventilated, and kept in a clean and sanitary condition.
2. No dangerous dog may be kept on a porch, patio, or in any part of a
house or structure that would allow the dog to exit such building on its own
volition. No such animal may be kept in a house or structure when the
windows are open or when screen doors or screen windows are the only
Page 557 of 563
52-O-11
~3~
obstacle preventing the dog from exiting the structure.
3. All owners, keepers or harborers of dangerous dogs within the city shall
within ten (10) days from the effective date of this section display in a
prominent place on their premises a sign easily readable by the public
using the words “Beware of Dangerous Dog”. In addition, a similar sign is
required to be posted on the kennel or pen of such animal. The owner,
keeper, or harborer of the dangerous dog shall have city shall issue two
(2) signs produced at their own expense which meets ing the
requirements of this section upon payment of the annual two hundred and
fifty dollars ($250.00) dangerous dog license permit fee, more fully set
forth in subsection 9-4-4(A) of this chapter.
4. Any dog which has been found to be a dangerous dog (or vicious dog
under the Illinois Animal Control Act, 510 ILCS 5/15) that has been
directed to be contained in an enclosure rather than being destroyed,
which is not confined to an enclosure, shall be impounded by the animal
control officer or the City police department. Said dog shall be turned over
to a licensed veterinarian for destruction by lethal injection, subject to the
provisions of the Illinois Animal Control Act, 510 ILCS 5/1 et seq. For
purposes of this subsection, the requirement that a dangerous or
vicious dog be contained in an enclosure will not be violated where
the individual who owns, harbors, or cares for such dog is engaged
in the walking or exercising of the dog, routine transporting of the
dog, or other actions inherently inconsistent with containment in an
enclosure; provided that the dog must remain leashed and under the
control of a human being at all times that it is not contained in the
required enclosure.
5. [Prior to a decision] Before a dog can be designated as dangerous
under this Chapter, an evaluation of the animal by a certified applied
behaviorist, a board certified veterinary behaviorist, or another recognized
expert selected by the chief of police or his/her designee [will] must be
performed if requested and paid for in advance by the owner or other
individual responsible for the dog. [at the request of and upon the advance
payment by the owner.]
SECTION 4: That Subsection 9-4-17 (E) of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
(E) Sell, Breed; Buy; No person shall possess with intent to sell, or offer
for sale, breed, or buy or attempt to buy, or give away within the city limits
a ny dangerous dog.
Page 558 of 563
52-O-11
~4~
SECTION 5: That Subsection 9-4-17 (F) of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
(F) Insurance: Any person owning or harboring or having the care of any
dangerous dog shall maintain a policy of insurance in an amount not less
than one hundred thousand ($100,000.00) insuring said person against
any claim, loss, damage or injury to persons, domestic animals, or
property resulting from the acts of the dangerous dog. Said insurance
policy shall be separate and distinct from any homeowner’s insurance
policy. Upon the determination of a dog as dangerous and prior to the
release of the dog, the owner, keeper, or harborer shall transmit a copy of
said insurance to the police department. The insurance must list contact
information for the insurance company that issued the policy. The owner,
keeper, or harborer of a dangerous dog has a continuing obligation to
submit annually proof of insurance for the dog to the police department.
Such person shall produce evidence of such insurance upon the request
of a police officer or animal warden and shall present evidence of such
insurance as a condition to obtaining a dog license.
SECTION 6: That Subsection 9-4-17 (I) of the Evanston City Code of
1979, as amended, is hereby further amended to read as follows:
(I) Penalty:
1.
a. Whoever violates this section, except for subsection (B)(3) of this
section, shall be fined in an amount not less than two hundred
($200.00), but notr more than five hundred dollars ($500.00) per
charge. Whoever is found guilty of a second offense of violating
this section shall be guilty of a class C misdemeanor and may be
imprisoned up to thirty (30) days and shall be fined five hundred
dollars ($500.00), which fine shall be mandatory and shall not be
suspended or remitted. Whoever is found guilty of violating this
section more than two (2) times shall be guilty of a class B
misdemeanor and may be imprisoned for a term in excess of thirty
(30) days but less than six (6) months and shall be fined five
hundred dollars ($500.00), which fine shall not suspended or
remitted. A violation of subsection (B)3 of this section shall cause a
mandatory fine of fifty dollars ($50.00) to be imposed on the person
found guilty of such offense.
b. If the violation charged is a failure to maintain the insurance
coverage required by subsection (F) of this section, in addition to
any fine or other penalty which may be imposed, the violator must
present satisfactory evidence of said insurance to the court as a
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condition to returning the dog to him or her. Failure to present
evidence of said insurance shall preclude return of the dog and
shall cause the city to petition the court for destruction of the dog
and for all costs the city has incurred, or will incur, in connection
with keeping the dog in its custody and with destroying it.
2. Any person found guilty of violating this section shall be fined an
amount as established in subsection 9-4-17 (I)(1), and shall be
responsible for any and all costs connected with the seizure, confiscation
confinement and disposal of such animal, including any and all reasonable
attorneys fees and court costs. Any dangerous dog which attacks a
human being or another domestic animal may be ordered destroyed when
in the court’s judgment, such dangerous dog represents a continuing
threat of serious harm to human beings or other domestic animals.
3. Any person found guilty of violating this section shall pay, prior to the
release of the dog from the city’s custody or its destruction, all expenses,
including shelter, food, and veterinary expenses necessitated by the
seizure of any dog for the protection of the public, and such other
expenses as may be required for the destruction of such dog.
SECTION 7: That Section 9-4-17 of the Evanston City Code of 1979, as
amended, is hereby further amended to add subsection (K) and hereby read as follows:
(K) Dangerous dog as a continuous threat: any dangerous dog which
attacks a human being or another domestic animal may be ordered
destroyed when in the judgment of a Judge in the Circuit Court of Cook
County; such dangerous dog represents a continuing threat of serious
harm to human beings or other domestic animals.
SECTION 8: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 9: That this ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
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Introduced:_________________, 2011
Adopted:___________________, 2011
Approved:
_________________________, 2011
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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