HomeMy WebLinkAbout08.01.11
SPECIAL CITY COUNCIL MEETING
Monday, August 1, 2011
6:00 p.m.
CITY OF EVANSTON, ILLINOIS
COUNCIL CHAMBERS
LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE, EVANSTON 60201
AGENDA
I. Roll Call – Begin with Alderman Tendam
II. Public Comment
III. FY2011 Financial Update
At the July 18, 2011 City Council meeting, Council members agreed to continue
discussion of the FY2011 Financial Report at a Special City Council meeting on
August 1, 2011, in lieu of the Rules Committee meeting. Staff recommends that
the City Council accept and place on file the June 30, 2011 Financial Report.
For Action
IV. Resolution 39-R-11: Amending the FY2011 Budget
Staff recommends City Council adoption of Resolution 39-R-11 authorizing the
City Manager to increase the total FY2011 appropriation by $9,600,984 from
$198,910,258 to $208,511,242. This Amendment is for the inclusion of carryover
projects in the Capital Improvements Program, inclusion of the Ward
Manufacturing development project, and an adjustment to cover the costs for
repair of the three downtown parking decks (as approved by Council on July 25,
2011 – Resolution 38-R-11). No new tax revenues are required to fund this
amendment and this amendment does not increase any General Operating
Expenses.
For Action
V. FY2012 Proposed Budget Calendar
Staff recommends City Council adoption of the proposed FY2012 budget calendar.
For Action
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Special City Council Meeting Agenda August 1, 2011 Page 2
VI. Close for Executive Session
VII. Adjournment
Information is available about Evanston City Council meetings at:
http://www.cityofevanston.org/government/agendas-minutes/agendas-minutes---city-council/index.php.
Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to ensuring
accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the
City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if
possible.
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For City Council meeting of August 1, 2011 Item III
Business of the City by Motion: June 30, 2011 Financial Report
Accept and Place on file
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Treasurer
Subject: Fiscal Year 2011 – June 30, 2011 Financial Report
Date: July 29, 2011
Recommended Action:
Accept and place on file.
Funding Source:
N/A
Summary:
The City ended the fourth month of Fiscal Year 2011 relatively close to budget targets.
It should be noted, FY 2011 represents a ten month fiscal year and as a result, the
budget target through June 30, 2011 is 40% of total budget. Attached for your
information is a report detailing the City’s financial performance through June 30, 2011.
In reviewing this report, please note the following:
• A majority of City revenues are recorded at the time they are actually received
(permits, property taxes, fees, etc.), however some revenues are recorded at the
time of notification of the revenue being earned by the City (sales tax, income
tax, telecommunications tax, etc.).
• State disbursements of local government shared revenues are typically delayed
by an average of one to three months. However, there is currently a four month
delay in State income tax disbursements.
• While some revenues are received on a monthly basis, other revenues are
received less uniformly over the year. Some examples of this are property taxes
which are billed and then distributed by the County biannually as opposed to
sales taxes which are collected by the State and distributed on a monthly basis.
• Operating expenses are reported at the time they are incurred during the year.
The City may receive invoices after the close of the fiscal year. In these cases,
the expenses are recorded in the year in which they were incurred.
Memorandum
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Page 2 of 3
• Operating expenses are incurred on a uniform basis for such items as payroll,
utilities, fuel, etc, and on an as needed basis for supplies, equipment and specific
outsourced services.
The fund balance for the General Fund through June 30, 2011 is approximately $18.9M,
compared to a fund balance of $17.7M at this time last year. Through June 30, 2011
there is a $5.2M surplus in the General Fund. This compares to a $4.4M surplus in the
General Fund at this time last year. A brief summary of issues impacting our revenues
and expenditures in the General Fund and selected Enterprise funds is provided below:
General Fund Revenues:
General Fund revenues through June 30, 2011 were approximately $30.2M or 40.9% of
budget, or slightly above the 40% budget target. Some General Fund revenue
highlights are provided below:
• The 1st installment property tax is calculated at 55% of the prior tax year 2010
General Fund levy totaling $16,683,000. Through 6/30/11, approximately $8.7M
of the 1st installment was received or 52.2% of the levy.
• Real estate transfer tax through 6/30/11 totaled $595,755 or approximately
39.7% of budget.
• State income tax revenue for 6/30/11 totaled $2.1M or approximately 46.3% of
budget. As mentioned previously, there is a four month delay in income tax
disbursements from the State.
• Sales tax revenues through 6/30/11 were $4.7M or 39.7% of budget.
• Licenses, particularly vehicle licenses are well below budget due to the
seasonable nature of this revenue.
• Building and other permit revenues through 6/30/11 are about 11.4% below the
40% budget target, also due to seasonality.
• Other revenues are generally on track with budget targets for FY11.
General Fund Expenditures:
Through the June 30, 2011, General Fund expenditures were approximately $24.9M or
33.8% of budget for FY 2011. It is important to note that for the General Fund, many
expenditures/disbursements are not made evenly over the course of the year. For
example:
• Seasonable employee wages in Parks, Recreation and Community Services are
typically charged during the summer months.
• Police Department assigns additional patrol details during the summer months.
• Certain overtime wages in Public Works for such services as snow/ice removal
are usually charged during the winter months.
Due to the uneven disbursements of many General Fund expenditures, it will be difficult
to project FY 2011 expenditure totals until additional monthly financial data is available.
Staff will continue to monitor expenditures throughout the year and will provide regular
reports to the City Council and public.
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Enterprise Funds:
Revenues for the Parking, Water, Sewer and Solid Waste Funds are all below the 40%
budget target. Depending on the summer weather, the Water and Sewer Funds will
continue to vary from budgeted revenues by the end of the second fiscal quarter.
Expenses for the Parking, Water, Sewer and Solid Waste Funds are also below the
40% budget target. Parking and Water funds are likely to come in below budgeted
expenses due to the timing of capital projects. Sewer and Solid Waste Funds should
come in close to budgeted levels.
Legislative History:
N/A
Attachments
June 30, 2011 Monthly Financial Report
5
YTD YTD YTD 6/30/2011 6/30/2011
6/30/2011 6/30/2011 6/30/2011 Unreserved Cash
Fund Name Fund #Revenue Expenses Net Fund Bal Balance*
General 100 30,229,437$ 24,992,991$ 5,236,446$ 18,933,072$ 10,788,858
HPRP 190 36,589 59,185 (22,596) (22,596) (22,596)
Neighborhood Stabilization 195 1,217,105 1,206,308 10,797 10,797 10,797
Motor Fuel 200 781,963 455,323 326,640 1,351,844 1,011,126
Emergency 911 205 310,187 318,428 (8,241) 1,252,593 1,274,760
SSA#4 210 199,877 194,000 5,877 315,037 (73,453)
CDBG 215 185,824 364,569 (178,745) 366,193 (262,291)
CDBG Loan 220 106,215 71,969 34,246 1,997,098 90,818
Economic Development 225 281,401 505,930 (224,529) 2,170,503 2,187,456
Neighborhood Improvement 235 - - - 89,915 89,915
Home 240 16,497 16,370 127 2,104,996 33,841
Affordable Housing 250 1,733 19,601 (17,868) 2,098,101 567,146
Washington National TIF 300 2,604,560 1,613,534 991,026 7,270,960 7,729,893
SSA#5 305 232,337 - 232,337 218,803 253,767
SW II TIF (Howard Hartrey) 310 571,823 127,169 444,654 4,379,438 5,084,922
Southwest TIF 315 246,753 9,640 237,113 387,878 387,880
Debt Service 320 5,714,129 1,829,548 3,884,581 3,158,195 4,351,923
Howard Ridge TIF 330 208,645 50,241 158,404 719,975 720,629
West Evanston TIF 335 246,381 20,000 226,381 1,266,890 1,266,891
Capital Improvement 415 32,894 2,036,947 (2,004,053) 3,753,955 4,150,037
Special Assessment 420 43,351 129,461 (86,110) 3,642,734 3,673,842
Parking 505 3,461,285 2,026,207 1,435,078 18,134,031 14,036,449
Water 510 5,175,176 4,178,719 996,457 9,309,957 7,620,419
Sewer 515 4,391,104 5,557,790 (1,166,686) (1,893,067) 630,644
Solid Waste 520 961,599 1,536,151 (574,552) (574,552) (169,008)
Fleet 600 1,548,814 1,431,537 117,277 1,152,374 1,054,914
Insurance 605 5,547,478 5,895,619 (348,141) (5,022,225) 171,893
Total**64,353,157$ 54,647,237$ 9,705,920$ 76,572,899$ 66,661,472$
*This is net of any interfund receivables/payables
**This Summary does not include Police and Fire Pension Funds
City of Evanston
Fund Financial Performance Summary
As of June 30, 2011
6
RevenuesBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetProperty Tax16,516,200$ 8,716,561$ 52.8%-$ -$ -$ -$ -$ -$ -$ -$ Sales Tax11,852,968 4,705,802 39.7%State Income Tax4,635,565 2,146,854 46.3%Utility Tax6,982,341 2,696,119 38.6%Real Estate Transfer Tax1,500,000 595,755 39.7%Liquor Tax1,623,754 720,461 44.4%Other Taxes4,433,860 1,444,885 32.6%Licenses, Permits, Fees7,293,557 1,763,222 24.2%Charges for Services6,048,402 3,049,590 50.4% 4,545,138 2,090,736 46.0% 10,504,299 4,290,074 40.8% 10,931,000 4,390,730 40.2% 2,949,489 961,599 32.6%Intergovernmental Revenues802,239 221,387 27.6% 2,820,455 1,367,854 48.5%Interfund Transfers6,790,549 2,607,248 38.4%Other Non-Tax Revenue5,394,047 1,561,553 28.9% 2,936,000 2,695 0.1% 3,205,004 885,102 27.6% 4,092,918 374 0.0% Total Revenues73,873,482$ 30,229,437$ 40.9% 10,301,593$ 3,461,285$ 33.6% 13,709,303$ 5,175,176$ 37.7% 15,023,918$ 4,391,104$ 29.2% 2,949,489$ 961,599$ 32.6%ExpendituresLegislative523,131$ 198,336$ 37.9%-$ -$ -$ -$ -$ -$ -$ -$ City Administration1,750,952 468,634 26.8%Law Department828,120 284,439 34.3%Administrative Services Department 8,206,488 2,333,826 28.4%Community and Econ. Development 2,824,205 929,836 32.9%Police Department20,263,642 7,620,871 37.6%Fire & Life Safety Services11,192,783 4,143,843 37.0%Health Department2,135,313 695,706 32.6%Public Works- Operating6,862,268 2,318,285 33.8% 10,158,426 2,026,207 19.9% 10,102,142 3,309,114 32.8% 16,368,740 5,410,540 33.1% 3,967,285 1,536,151 38.7%Public Works- Capital Outlay2,936,000 - 0.0% 7,785,500 869,605 11.2% 687,475 147,250 21.4%Public Library3,708,359 1,257,702 33.9%Parks, Recreation & Comm. Services 15,578,221 4,741,514 30.4% Total Expenditures73,873,482$ 24,992,991$ 33.8% 13,094,426$ 2,026,207$ 15.5% 17,887,642$ 4,178,719$ 23.4% 17,056,215$ 5,557,790$ 32.6% 3,967,285$ 1,536,151$ 38.7%City of Evanston Report of Budget-to-Actual Revenues and ExpendituresAs of June 30, 2011Parking FundWater FundSolid Waste FundSewer FundGeneral Fund(Target is 40% of FY 2011 Budget)7
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Budget Unaudited Budget YTD
Adopted Actual Adopted Actual
Tax - Property 16,549,600$ 15,096,114$ 16,516,200$ 8,716,561$
Tax - State Use 1,095,000 1,002,193 677,877 339,156
Tax - Sales Tax (ROT)8,914,000 8,766,678 7,300,000 2,881,227
Tax - Sales Tax Home Rule 5,520,000 5,698,767 4,552,968 1,824,575
Tax - Auto Rental 35,000 36,445 29,155 11,816
Tax - Athletic Contest 650,200 646,337 550,000 -
Tax - State Income 5,717,000 5,806,131 4,635,565 2,146,854
Tax - Fire Insurance - - 90,000 -
Tax - Electric Utility 2,802,000 2,763,679 2,196,333 852,693
Tax - Natural Gas Distribution 1,583,000 1,098,213 1,385,130 518,731
Tax - Natural Gas Use 869,000 719,763 709,044 271,532
Tax - Cigarette 485,000 418,495 295,284 107,362
Tax - Local Gasoline 450,000 558,024 550,378 176,495
Tax - Liquor 2,050,000 2,108,946 1,623,754 720,461
Tax - Parking 1,785,000 2,330,876 1,800,000 711,680
Tax - Personal Property Replacement 676,500 599,906 441,166 98,376
Tax - Real Estate Transfer 1,600,000 1,790,188 1,500,000 595,755
Tax - Telecommunications 3,230,000 3,182,878 2,691,834 1,053,163
License Fees - Vehicles 2,700,000 2,598,829 1,799,820 170,120
License Fees - Other 1,163,600 959,830 814,720 275,629
Other Fees 1,214,500 1,208,836 1,092,617 289,689
Permit Fees - Building 2,200,000 2,702,810 2,500,000 490,946
Permit Fees - Other 1,041,800 1,347,488 1,086,400 536,838
Fines and Forfeiture Revenue 4,403,500 4,136,255 3,806,864 1,300,856
Charges for Services Revenue 10,516,700 9,985,600 6,048,402 3,049,590
Other Revenue 1,400,800 3,042,158 1,575,183 259,353
Intergovernmental Revenue 785,500 793,762 802,239 221,387
Interfund Transfers In (Other Funds)7,336,200 7,608,746 6,790,549 2,607,248
Interest Income 100,000 11,454 12,000 1,344
Total Revenue 86,873,900 87,019,401 73,873,482 30,229,437
Legislative 603,194 586,327 523,131 198,336
City Administration 1,952,348 1,874,507 1,750,952 468,634$
Law Department 1,026,853 957,834 828,120 284,439
Administrative Services Department 8,770,765 9,298,274 8,206,488 2,333,826
Community and Economic Development 3,885,366 3,894,206 2,824,205 929,836
Police Department 21,776,503 22,382,185 20,263,642 7,620,871
Fire & Life Safety Services Department 12,329,910 12,781,168 11,192,783 4,143,843
Health Department 2,307,906 2,060,722 2,135,313 695,706
Public Works Department 12,899,123 12,378,337 6,862,268 2,318,285
Library 4,217,872 4,195,852 3,708,359 1,257,702
Parks, Recreation & Community Services 16,808,920 16,089,144 15,578,221 4,741,514
Total Expenditures 86,578,760 86,498,556 73,873,482 24,992,991
Net Surplus (Deficit) 295,140$ 520,845$ -$ 5,236,446$
Beginning Unreserved/Undesignated Fund Balance 13,175,781 13,696,626
Ending Unreserved Fund Balance 13,696,626$ 18,933,072$
City of Evanston
General Fund
As of June 30, 2011
8
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Budget YTD
Budget Actual Adopted Actual
Grant Proceeds -$ -$ 288,460$ 36,589$
Total Revenue - - 288,460 36,589
HPRP Administration - - 27,000 10,800
Program Activities - - 261,460 48,385
Total Expenditures - - 288,460 59,185
Net Surplus (Deficit)-$ -$ -$ (22,596)$
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ (22,596)$
City of Evanston
Homelessness Prevention & Rapid Re-Housing Program
As of June 30, 2011
9
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Budget YTD
Budget Actual Adopted Actual
Grant Proceeds 4,000,000$ 3,900,841$ 6,887,345$ 1,217,105$
Program Income - - 1,500,000 -
Total Revenue 4,000,000 3,900,841 8,387,345 1,217,105
Development Activities 4,000,000 3,900,841 7,985,000 1,111,424
Administration - - 124,345 40,052
Transfer to General Fund - - 278,000 54,832
Total Expenditures 4,000,000 3,900,841 8,387,345 1,206,308
Net Surplus (Deficit)-$ -$ -$ 10,797$
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ 10,797$
City of Evanston
Neighborhood Stabilization Fund
As of June 30, 2011
10
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
State Allotment 1,900,000$ 2,223,125$ 1,900,000$ 781,717$
Investment Earnings 30,000 1,614 2,000 246
Miscellaneous Income - 2,108 - -
Total Revenue 1,930,000 2,226,847 1,902,000 781,963
Sheridan Rd./ Isabella St. Project
(JT with Wilmette)130,000 - - -
Street Resurfacing (2009)- - - -
Street Resurfacing (2010)1,700,000 1,223,579 - -
Street Resurfacing (2011)- 1,200,000 176,327
Transfer to General Fund - Staff Engineering 122,500 650,004 110,606 44,242
Transfer to General Fund - Street Maintenance 650,000 122,496 586,886 234,754
Total Expenditures 2,602,500 1,996,079 1,897,492 455,323
Net Surplus (Deficit)(672,500)$ 230,768$ 4,508$ 326,640$
Beginning Unreserved Fund Balance 794,436 1,025,204
Ending Unreserved Fund Balance 1,025,204$ 1,351,844$
City of Evanston
Motor Fuel Fund
As of June 30, 2011
11
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Landline Surcharge Revenue 670,000$ 618,314$ 525,000$ 179,115$
Wireless Surcharge Revenue 380,000 254,486 340,000 130,954
Interest Income 6,000 974 750 118
Miscellaneous Revenue - - - -
Total Revenue 1,056,000 873,774 865,750 310,187
Operating Expense 848,949 759,737 778,737 215,911
Interfund Transfers Out 143,455 143,472 125,868 50,347
Capital Replacement 1,619,700 913,530 140,000 52,170
Total Expenditures 2,612,104 1,816,739 1,044,605 318,428
Net Surplus (Deficit)(1,556,104)$ (942,965)$ (178,855)$ (8,241)$
Beginning Unreserved Fund Balance 2,203,799 1,260,834
Ending Unreserved Fund Balance 1,260,834$ 1,252,593$
City of Evanston
E911 Fund
As of June 30, 2011
12
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Property Tax Revenue 378,000$ 376,979$ 378,000$ 199,862$
Investment Income - 35 - 15
Total Revenues 378,000 377,014 378,000 199,877
Professional Fees (Evmark)378,000 378,216 378,000 194,000
Total Expenditures 378,000 378,216 378,000 194,000
Net Surplus (Deficit)-$ (1,202)$ -$ 5,877$
Beginning Unreserved Fund Balance 310,362 309,160
Ending Unreserved Fund Balance 309,160$ 315,037$
City of Evanston
Special Service Area #4 Fund
As of June 30, 2011
13
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental/Entitlement 1,955,566$ 2,030,592$ 2,095,180$ 173,016$
Funds Reallocated from Prior Years 67,531 25,000
Program Income 27,079 37,787 20,000 12,808
Miscellaneous - 314 - -
Total Revenues 2,050,176 2,068,693 2,140,180 185,824
CDBG Administration/Planning 344,870 215,684 308,367 67,264
Development Activities 843,063 849,510 1,016,894 7,813
Transfers to General Fund 856,000 881,360 772,000 289,492
Total Expenditures 2,043,933 1,946,554 2,097,261 364,569
Transfer In - - - -
Net Surplus (Deficit)6,243$ 122,139$ 42,919$ (178,745)$
Beginning Unreserved Fund Balance 422,799 544,938
Ending Unreserved Fund Balance 544,938$ 366,193$
City of Evanston
CDBG Fund
As of June 30, 2011
14
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental Revenue -$ 153,981$ -$ -$
Program Income 3,000 - 9,000 106,129
Interest Income - 403 - 86
Total Revenues 3,000 154,384 9,000 106,215
Program Expenses 20,000 166,014 20,000 71,969
Transfer to CDBG 55,000 -
Development Activities - - - -
Total Expenditures 75,000 166,014 20,000 71,969
Net Surplus (Deficit)(72,000)$ (11,630)$ (11,000)$ 34,246$
Beginning Unreserved Fund Balance 1,974,482 1,962,852
Ending Unreserved Fund Balance 1,962,852$ 1,997,098$
City of Evanston
CDBG Loan Fund
As of June 30, 2011
15
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Hotel Tax 1,500,000$ 1,255,695$ 1,350,000$ 211,699$
Amusement Tax 300,000 260,621 300,000 69,631
Investment Income 8,000 591 8,000 71
Total Revenues 1,808,000 1,516,907 1,658,000 281,401
Economic Development Activities 1,351,627 722,029 1,640,247 355,028
Tax Rebate Agreement - -
Transfers to General Fund 407,455 407,460 377,256 150,902
Total Expenditures 1,759,082 1,129,489 2,017,503 505,930
Net Surplus (Deficit)48,918$ 387,418$ (359,503)$ (224,529)$
Beginning Unreserved Fund Balance 2,007,615 2,395,032
Ending Unreserved Fund Balance 2,395,032$ 2,170,503$
City of Evanston
Economic Development Fund
As of June 30, 2011
16
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Taxes 40,000$ 20,000$ 20,000$ -$
Transfers From Other Funds -$ -$ - -
Interest Income - - - -
Total Revenues 40,000 20,000 20,000 -
Program Expenses 50,000 5,397 50,000 -
Transfers to Other Funds - - - -
Total Expenditures 50,000 5,397 50,000 -
Net Surplus (Deficit)(10,000)$ 14,603$ (30,000)$ -$
Beginning Unreserved Fund Balance 75,312 89,915
Ending Unreserved Fund Balance 89,915$ 89,915$
City of Evanston
Neighborhood Improvement Fund
As of June 30, 2011
17
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental /Entitlement 575,009$ 746,707$ 560,000$ 16,497$
Program Income 9,000 - 10,000 -
Total Revenues 584,009 746,707 570,000 16,497
Home Administration/Planning 76,500 213,342 56,000 5,257
CHDO Operating 25,500 - 28,000
Development Activities 465,700 444,357 429,600 1,913
Transfers to General Fund 34,300 33,003 56,400 9,200
Total Expenditures 576,500 690,702 570,000 16,370
Net Surplus (Deficit)7,509$ 56,005$ -$ 127$
Beginning Unreserved Fund Balance 2,048,864 2,104,869
Ending Unreserved Fund Balance 2,104,869$ 2,104,996$
City of Evanston
Home Fund
As of June 30, 2011
18
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Interest Income 21,000$ 548$ 1,000$ 66$
Demolition Taxes 10,000 20,000 8,330
Developer Contributions 150,000 31,550 -
Rehab Repayments - 20,000 1,667
Miscellaneous - 25,162 - -
Total Revenues 181,000 77,260 29,330 1,733
Housing - Land 50,000 - 41,650 -
Housing - Buildings- - - -
Down Payment Assistance 200,000 162,065 166,600 11,604
Transfers to General Fund 24,000 24,000 19,992 7,997
Miscellaneous 48,000 1,320 39,984 -
Total Expenditures 322,000 187,385 268,226 19,601
Net Surplus (Deficit)(141,000)$ (110,125)$ (238,896)$ (17,868)$
Beginning Unreserved Fund Balance 2,226,094 2,115,969
Ending Unreserved Fund Balance 2,115,969$ 2,098,101$
City of Evanston
Affordable Housing Fund
As of June 30, 2011
19
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 4,704,000$ 4,572,756$ 4,800,000$ 2,602,319$
Interest Income 25,000 27,588 25,000 2,241
Total Revenue 4,729,000 4,600,344 4,825,000 2,604,560
Series 1997 Principal
(refunded by 1999 & 2008D) 304,002 305,000 325,000 59,100
Series 1997 Interest
(refunded by 1999 and 2008D) 111,762 134,366 128,200 -
Contributions to Other Agencies - - - -
Capital Improvements 153,500 - 300,000 56,496
Contractual Services 79,000 114,543 125,000 84
Transfer to Parking Fund (Sherman)3,385,900 3,385,896 3,419,636 1,367,854
Transfer to General Fund 325,000 324,996 325,000 130,000
Total Expenditures 4,359,164 4,264,801 4,622,836 1,613,534
Net Surplus (Deficit) 369,836$ 335,543$ 202,164$ 991,026$
Beginning Unreserved Fund Balance 5,944,391 6,279,934
Ending Unreserved Fund Balance 6,279,934$ 7,270,960$
City of Evanston
Washington National TIF Fund
As of June 30, 2011
20
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 431,812$ 404,512$ 428,756$ 232,316$
Interest Income 100 45 100 21
Total Revenue 431,912 404,557 428,856 232,337
Series 2002C Bonds Principal 325,000 315,000 340,000 -
Series 2002C Bonds Interest 113,062 125,976 88,756 -
General Management Support - - - -
Total Expenditures 438,062 440,976 428,756 -
Net Surplus (Deficit)(6,150)$ (36,419)$ 100$ 232,337$
Beginning Unreserved Fund Balance 22,885 (13,534)
Ending Unreserved Fund Balance (13,534)$ 218,803$
City of Evanston
Special Service Area #5
As of June 30, 2011
21
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 1,252,000$ 1,039,086$ 1,300,000$ 571,497$
Interest Income 15,000 1,549 5,000 326
Total Revenue 1,267,000 1,040,635 1,305,000 571,823
1994 & 1996 Bonds Principal
(refunded by 1999 and 2008D bonds)533,249 535,000 570,000 -
1994 & 1996 Bonds Interest
(refunded by 1999 and 2008D bonds)141,804 170,482 141,804 70,529
Other Expenses - - 460,000 -
Operating Transfer to General Fund 141,600 142,385 141,600 56,640
Total Expenditures 816,653 847,867 1,313,404 127,169
Net Surplus (Deficit)450,347$ 192,768$ (8,404)$ 444,654$
Beginning Unreserved Fund Balance 3,742,016 3,934,784
Ending Unreserved Fund Balance 3,934,784$ 4,379,438$
City of Evanston
SW II TIF (Howard Hartrey)
As of June 30, 2011
22
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 656,000$ 437,734$ 656,000$ 246,731$
Interest Income 500 12 500 22
Total Revenue 656,500 437,746 656,500 246,753
Contribution to Other Agencies 840,000 840,000 - -
Operating Transfer to General Fund 24,100 24,619 24,100 9,640
Total Expenditures 864,100 864,619 24,100 9,640
Net Surplus (Deficit)(207,600)$ (426,873)$ 632,400$ 237,113$
Beginning Unreserved Fund Balance 577,638 150,765
Ending Unreserved Fund Balance 150,765$ 387,878$
City of Evanston
Southwest TIF
As of June 30, 2011
23
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax- Current 10,376,436$ 9,241,549$ 10,806,574$ 5,117,474$
Net Property Tax- Prior Year - - - 120,317
Capitalized Interest 68,188 - -
Bond Proceeds/Premium/ Discounts - - -
Transfer from Other Funds - IMRF - - 871,528 348,404
Interest Income 10,000 700 1,000 870
Transfer from Special Assessment Fund 317,659 317,664 317,660 127,064
Total Revenue 10,772,283 9,559,913 11,996,762 5,714,129
Series 1999- Principal - 550,000 - -
Series 1999- Interest - 31,376 - 23,937
Series 2000 - Principal - 195,000 - -
Series 2000 - Interest - 144,013 - 69,081
Series 2000 D- Principal - - - -
Series 2000 D- Interest - - - -
Series 2002 C- Principal 675,000 685,000 - -
Series 2002 C- Interest 171,737 221,812 117,400 -
Series 2003 - Principal - - - -
Series 2003 - Interest - - - -
Series 2003 B- Principal 365,000 365,000 - -
Series 2003 B- Interest 104,560 104,560 46,623 -
Series 2004- Principal 710,000 785,000 735,000 -
Series 2004- Interest 559,400 589,850 533,250 279,225
Series 2004 B- Principal 1,150,000 1,465,000 1,210,000 -
Series 2004 B- Interest 185,824 248,811 145,494 126,600
Series 2005- Principal 510,000 525,000 525,000 -
Series 2005- Interest 741,500 761,400 721,500 370,400
Series 2006- Principal 75,000 125,000 75,000 -
Series 2006- Interest 457,583 472,158 454,620 233,610
Series 2006 B Bonds- Interest 604,126 604,126 302,063 -
Series 2007 - Principal 1,075,000 1,105,000 1,115,000 -
Series 2007 - Interest 654,625 692,543 626,520 331,620
Series 2008A - Principal 195,000 349,740 195,000 -
Series 2008A - Interest 144,012 429,376 138,162 209,442
Series 2008C - Principal 332,340 - 343,800 -
Series 2008C - Interest 408,014 - 398,044 -
Series 2008D - Principal 550,000 - 520,000 -
Series 2008D - Interest 31,378 - 47,874 -
Series 2010- Estimated Interest/Principal 800,000 107,962 - -
Series 2010 A - Principal DSF - 240,000 -
Series 2010 A - Interest DSF - 190,138 95,069
Series 2010 B - Principal DSF - 695,000 -
Series 2010 B - Interest DSF - 176,528 88,264
Series 2004- Principal SAF 75,000 - 80,000 -
Series 2004- Interest SAF 30,450 - 25,200 -
Series 2005- Principal SAF 15,000 - 20,000 -
Series 2005- Interest SAF 19,900 - 19,300 -
Series 2006- Principal SAF 50,000 - 50,000 -
Series 2006- Interest SAF 14,575 - 12,600 -
Series 2007 - Principal SAF 30,000 - 35,000 -
Series 2007 - Interest SAF 37,919 - 36,720 -
Series 2008C - Principal SAF 17,400 - 18,000 -
Series 2008C - Interest SAF 21,362 - 20,840 -
General Management and Support - 49 5,000 -
Transfer out -General Fund - - - -
Escrow Funding - - - -
Bond Issuance Costs 200,000 71,197 75,000 -
Fiscal Agent Fees 8,000 12,200 8,000 2,300
Total Expenditures 11,019,705 10,641,173 9,957,676 1,829,548
Net Surplus (Deficit)(247,422)$ (1,081,260)$ 2,039,086$ 3,884,581$
Beginning Unreserved Fund Balance 354,874 (726,386)
Ending Unreserved Fund Balance (726,386)$ 3,158,195$
City of Evanston
Debt Service Fund
As of June 30, 2011
24
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 689,000$ 424,665$ 689,000$ 192,054$
Interest Income 500 239 400 48
Miscellaneous - - - 16,543
Total Revenue 689,500 424,904 689,400 208,645
General Management Support - 495,898 - 2,081
Transfers to General Fund 120,400 120,396 120,400 48,160
Total Expenditures 120,400 616,294 120,400 50,241
Net Surplus (Deficit)569,100$ (191,390)$ 569,000$ 158,404$
Beginning Unreserved Fund Balance 752,961 561,571
Ending Unreserved Fund Balance 561,571$ 719,975$
City of Evanston
Howard Ridge TIF
As of June 30, 2011
25
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 315,000$ 443,052$ 580,000$ 244,248$
Interest Income 500 1,060 1,000 2,133
Total Revenue 315,500 444,112 581,000 246,381
General Management Support - - - -
Capital Projects 490,000 281,749 490,000 -
Transfers to General Fund 25,000 56,974 50,000 20,000
Total Expenditures 515,000 338,723 540,000 20,000
Net Surplus (Deficit)(199,500)$ 105,389$ 41,000$ 226,381$
Beginning Unreserved Fund Balance 935,120 1,040,509
Ending Unreserved Fund Balance 1,040,509$ 1,266,890$
City of Evanston
West Evanston TIF
As of June 30, 2011
26
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Bond Proceeds 7,852,243$ 6,572,922$ 5,078,500$ -$
Installment Loan Proceeds 400,000 - -
Grants 5,129,385 1,783,089 4,769,000 24,731
Private Contributions 450,000 575,000 -
Miscellaneous - - -
Interest Income 50,000 49,068 - 8,163
Total Revenue 13,881,628 8,405,079 10,422,500 32,894
Administration 95,680 38,039
Capital Outlay (includes
prior year rollovers)16,331,628 7,430,724 4,982,820 1,878,056
Interfund Transfers Out 300,000 658,121 300,000 120,852
Total Expenditures 16,631,628 8,088,845 5,378,500 2,036,947
Net Surplus (Deficit)(2,750,000)$ 316,234$ 5,044,000$ (2,004,053)$
Beginning Unreserved Fund Balance 5,441,774 5,758,008
Ending Unreserved Fund Balance 5,758,008$ 3,753,955$
City of Evanston
Capital Improvement Fund
As of June 30, 2011
27
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Special Assessments Collected 550,000$ 398,432$ 550,000$ 39,691$
Bond Proceeds - -
Investment Income 25,000 6,005 25,000 3,660
Total Revenue 575,000 404,437 575,000 43,351
Transfer to Debt Service Fund 317,659 317,664 317,659 127,064
Capital Improvements 480,000 190,932 1,575,000 2,397
General Management Support - 826 -
Other Costs - - - -
Total Expenditures 797,659 509,422 1,892,659 129,461
Net Surplus (Deficit)(222,659)$ (104,985)$ (1,317,659)$ (86,110)$
Beginning Unreserved Fund Balance 3,833,829 3,728,844
Ending Unreserved Fund Balance 3,728,844$ 3,642,734$
City of Evanston
Special Assessment Fund
As of June 30, 2011
28
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Parking Lots & Meters 2,832,000$ 2,757,467$ 2,349,060$ 1,056,656$
Church Street Garage 810,000 580,722 583,333 245,470
Maple Avenue Garage 1,367,000 1,158,851 1,138,711 324,090
Sherman Avenue Garage 1,598,000 1,376,630 1,331,134 464,520
Washington National TIF Interfund Transfers-In 3,385,900 3,385,896 2,820,455 1,367,854
Downtown II TIF Interfund Transfers-In - -
Downtown TIF Revenues -
Interest Income 34,900 5,998 34,900 2,695
Reserve for Future Repairs (Contra Depreciation) 2,044,000 - 2,044,000 -
Total Revenue 12,071,800 9,265,564 10,301,593 3,461,285
7005 - Parking System Administration 661,407 597,418 743,677 184,668
7015 - Parking Lots and Meters 971,743 770,569 799,498 241,928
7025 - Church Street Self Park 800,100 614,253 674,084 137,531
7030 - Church Street Debt Payments 159,700 155,124 133,030 27,168
7036 - Sherman Avenue Garage 5,878,900 4,523,838 5,324,706 836,872
7037 - Maple Avenue Garage 1,920,991 1,100,128 1,680,189 276,744
7038 - TIF Bond/Transfers - - -
7050- Interfund Transfers Out 964,276 964,272 803,242 321,296
Capital Improvements - - 2,936,000 -
Total Expenditures 11,357,117 8,725,602 13,094,426 2,026,207
Net Surplus (Deficit)714,683$ 539,962$ (2,792,833)$ 1,435,078$
Further Operating Expense Breakdown:
7015 Parking Meter Activities 927,743 770,569 762,846 241,928
7015 Parking Meter Depreciation 44,000 - 36,652 -
SUBTOTAL 971,743 770,569 799,498 241,928
7025- Church Garage Activities 584,100 614,253 494,156 137,531
7025- Church Garage Depreciation 216,000 - 179,928 -
SUBTOTAL 800,100 614,253 674,084 137,531
7036 Sherman Garage Activities 1,425,000 2,213,838 1,199,756 836,872
7036 Transfer to General Fund - - - -
7036 Debt Service Payments 3,403,900 2,310,000 3,250,300 -
7036 Reserve (Depreciation)1,050,000 - 874,650 -
SUBTOTAL 5,878,900 4,523,838 5,324,706 836,872
7037 Maple Garage Activities 1,186,991 1,100,128 1,013,991 276,744
7037 Tax Rebate Agreement - - - -
7037 Debt Service Payments - - - -
7037 Reserve (Depreciation)734,000 - 666,198 -
SUBTOTAL 1,920,991 1,100,128 1,680,189 276,744
Beginning Unreserved Fund Balance 16,158,991 16,698,953
Ending Unreserved Fund Balance 16,698,953$ 18,134,031$
City of Evanston
Parking Fund
As of June 30, 2011
29
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Evanston 5,675,000$ 5,198,484$ 4,647,499$ 1,792,315$
Skokie 2,690,000 2,885,096 2,286,500 943,143
Northwest Commission 4,100,000 4,781,645 3,570,300 1,554,616
Investment Earnings 12,000 2,773 9,996 325
Debt Proceeds 3,500,000 - 2,500,000 642,359
Debt Proceeds (zero interest)531,335 - -
Fees and Merchandise Sales 50,000 52,915 35,000 13,103
Fees and Outside Work 80,000 196,821 66,640 33,116
Grants 510,246 52,865 350,000 87,500
Phosphate Sales 60,000 46,140 49,980 20,744
Property Sales and Rentals 184,200 182,091 193,388 79,841
Misc Revenue 63,000 11,895 - 8,114
Total Revenue 17,455,781 13,410,725 13,709,303 5,175,176
General Support 788,521 646,697 681,872 199,177
Pumping 2,655,827 2,092,489 2,270,869 632,486
Filtration 2,492,978 2,188,522 2,138,628 689,731
Distribution 1,384,891 1,170,913 1,260,167 387,764
Meter Maintenance 356,611 301,108 320,115 101,101
Other Operating Expenses 239,800 104,867 219,791 47,592
Debt Service 657,560 - 82,542
Capital Outlay 155,000 78,350 115,500 19,605
Capital Improvements 7,600,581 2,801,096 7,670,000 850,000
Interfund Transfers Out -
General Fund 3,286,800 3,286,800 2,737,748 1,101,112
Interfund Transfers Out -
Insurance Fund 468,492 468,492 390,410 150,151
Total Expense 20,087,061 13,139,334 17,887,642 4,178,719
Net Surplus (Deficit)(2,631,280)$ 271,391$ (4,178,339)$ 996,457$
Beginning Unreserved Fund Balance 8,042,109 8,313,500
Ending Unreserved Fund Balance 8,313,500$ 9,309,957$
City of Evanston
Water Fund
As of June 30, 2011
30
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Operations 14,284,000$ 13,390,107$ 10,931,000$ 4,390,730$
Debt Proceeds - 4,000,000 -
Investment Earnings 4,000 1,619 3,332 374
Miscellaneous - 30,764 89,586 -
Total Revenue 14,288,000 13,422,490 15,023,918 4,391,104
Sewer Operations 1,972,921 1,725,154 1,673,727 488,040
Other Operating Expenses 53,100 21,004 21,000 -
Interfund Transfers Out
(Excludes Fleet)536,203 536,220 446,657 178,663
Capital Outlay 30,000 12,000 -
Capital Improvement Account 700,000 231,513 687,475 147,250
Depreciation - -
Debt Service 14,215,356 14,226,600 14,215,356 4,743,837
Total Expenses 17,507,580 16,740,491 17,056,215 5,557,790
Net Surplus (Deficit)(3,219,580)$ (3,318,001)$ (2,032,297)$ (1,166,686)$
Beginning Unreserved Fund Balance 2,591,620 (726,381)
Ending Unreserved Fund Balance (726,381)$ (1,893,067)$
City of Evanston
Sewer Fund
As of June 30, 2011
31
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Solid Waste Franchise Fees -$ -$ 141,610$ 156,670
SWANCC Recycling Incentive - - 124,950 4,426
Recycling Service Charge - - 1,826,269 698,565
Sanitation Service Charge Penalty - - 16,660 13,150
Special Pickup Fees - - 100,000 15,510
State Recycling Grant - - 45,000 -
Trash Cart Sales - - 15,000 23,889
Yard Waste Fees - - 680,000 49,389
Total Revenue - - 2,949,489 961,599
Refuse Collection & Disposal - - 1,975,110 1,038,366
Residential Recycling Collection - - 960,841 470,626
Yard Waste Collection - - 1,031,334 27,159
Total Expense - - 3,967,285 1,536,151
Net Surplus (Deficit)-$ -$ (1,017,796)$ (574,552)
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ (574,552)
City of Evanston
Solid Waste
As of June 30, 2011
32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
General Fund 4,047,800$ 4,047,726$ 2,877,885$ 1,151,155$
Parking Fund 29,700 29,700 24,740 9,896
Water Fund 195,100 195,100 162,518 65,007
Sewer Fund 305,500 305,500 254,482 101,793
Solid Waste Fund - - 396,000 158,400
Sale of Surplus Property 252,260 91,591 350,000 41,011
Damage to City Property 29,770 - 24,798 -
Miscellaneous Revenue - 362,969 - 21,444
Interest Income 5,000 897 4,165 108
Total Revenues 4,865,130 5,033,483 4,094,588 1,548,814
General Support 287,135 255,555 236,857 76,848
Major Maintenance 2,914,725 2,828,035 2,934,771 952,624
Capital Outlay 1,700,000 1,833,959 1,933,320 402,065
Total Expenditures 4,901,860 4,917,549 5,104,948 1,431,537
Net Surplus (Deficit)(36,730)$ 115,934$ (1,010,360)$ 117,277$
Beginning Unreserved Fund Balance 919,163 1,035,097
Ending Unreserved Fund Balance 1,035,097$ 1,152,374$
City of Evanston
Fleet Fund
As of June 30, 2011
33
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Charges for Services - General Fund 10,102,500$ 10,438,142$ 10,106,816$ 3,840,994$
Charges for Services - Parking Fund 499,176 499,191 355,946 142,378
Charges for Services - Water Fund 966,092 966,056 913,521 371,100
Charges for Services - Sewer Fund 432,203 432,214 367,581 147,033
Charges for Services - E911 Fund 75,355 75,316 89,376 35,750
Charges for Services - CDBG Fund 40,555 40,603 33,677 13,471
Charges for Services - Economic Dev. Fund 44,055 44,064 51,116 20,446
Charges for Services - Fleet Fund 138,500 138,470 184,760 73,904
Charges for Services - NSP II Fund - - 5,463 2,185
Charges for Services - Solid Waste Fund - - 145,937 58,378
Retiree Health Insurance Contributions 2,036,000 1,656,915 1,695,988 527,736
Employee Health Insurance Contributions 1,304,450 1,375,277 1,200,000 273,311
Subrogation Proceeds 100,000 221,603 83,300 40,668
Investment Income 50,000 1,030 41,650 124
Total Revenues 15,788,886 15,888,881 15,275,131 5,547,478
General Administration 277,587 380,307 250,943 86,360
Liability Insurance Premiums 470,000 510,658 391,510 449,329
Liability Legal Fees 425,000 479,709 175,000 85,179
Liability Settlement Payments 400,000 253,788 300,000 128,819
Health Insurance Premiums 12,147,850 12,373,252 11,138,960 4,180,975
Health Insurance Opt Outs 78,000 71,420 64,974 23,830
Workers Comp Insurance Premiums 90,000 103,997 120,000 -
Workers Comp Legal Fees 170,000 93,435 71,000 24,097
Workers Comp Medical Payments 500,000 844,442 900,000 472,817
Workers Comp Settlement Payments 1,000,000 1,129,738 833,000 323,587
Workers Comp TPA Pymts (Non specific)- 108,750 72,500
Workers Comp TTD Pymts (Non sworn)300,000 194,016 249,900 48,126
Total Expenditures 15,858,437 16,434,762 14,604,037 5,895,619
Net Surplus (Deficit)(69,551)$ (545,881)$ 671,094$ (348,141)$
Beginning Unreserved Fund Balance (4,128,203) (4,674,084)
Ending Unreserved Fund Balance (4,674,084)$ (5,022,225)$
City of Evanston
Insurance Fund
As of June 30, 2011
34
March AprilMay JuneJuly August September October November DecemberFY 2011 Unreserved Fund Balance15,222,768$ 20,587,218$ 18,933,072$ 18,933,072$ FY 2010-11 Unreserved Fund Balance 19,918,009$ 19,537,624$ 19,137,377$ 17,675,102$ FY 2011 Cash Balance8,500,193$ 12,269,387$ 11,926,354$ 10,788,858$ FY 2010-11 Cash Balance12,065,689$ 12,800,603$ 11,889,234$ 9,790,128$ $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000City of Evanston General FundComparison of Fund and Cash BalancesFiscal Year 2011 vs Fiscal Year 2010-11FY 2011 Unreserved Fund BalanceFY 2010-11 Unreserved Fund BalanceFY 2011 Cash BalanceFY 2010-11 Cash Balance35
Page 1 of 1
For City Council meeting of August 1, 2011 Item IV
Resolution 39-R-11: Amending the FY2011 Annual Budget
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager, Treasurer
Joellen C. Earl, Director of Administrative Services
Subject: Resolution 39-R-11 Approving the Amendment to the FY2011 Budget.
Date: July 26, 2011
Recommended Action:
Staff recommends approval of Resolution 39-R-11 – Amending the FY 2011 Annual
Budget. The total 2011 Annual Budget is proposed to be amended by $9,600,984 for a
total of $208,511,242. This resolution was originally presented at the July 18, 2011 City
Council meeting.
Attachments:
July 18, 2011 Agenda Item SP4.2:
Resolution 39-R-11 – Budget Amendment
Memorandum
36
Page 1 of 2
For City Council meeting of July 18, 2011 Item SP4.3
Resolution 39-R-11: Amending the FY 2011 Budget
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Asst. City Manager/Treasurer
Joellen C. Earl, Director of Administrative Services
Subject: Resolution 39-R-11 Amending the FY2011 Budget
Date: July 18, 2011
Recommended Action:
Staff recommends approval of Resolution 39-R-11 – Authorization to amend the
FY2011 Budget.
Funding Source:
The funding adjustments associated with the proposed FY 2011 Budget Amendment
are summarized below:
x Increase the Emergency Telephone System (E911) Fund for the 911 Center
renovation by $89,353 funded through E911 revenue
x Increase the Southwest TIF Fund by $700,000 for the Ward Manufacturing
Development funded through TIF fund reserves
x Increase the Washington National TIF Fund by $473,715 for the Sherman
Garage project, funded through TIF fund reserves
x Increase the Parking Fund by $306,598 for the Sherman Garage project, funded
through Parking Fund reserves
x Increase the Capital Improvement Projects (CIP) Fund by $8,031,318 for all
projects approved in the previous fiscal year but not completed, funded through
the following sources:
Memorandum
37
Page 2 of 2
Funding Source Amount
Reference
Page*
CIP Fund - Reserves 3,075,845$Page 3 & 4
CIP Fund - Grants 4,196,473 Page 4
CIP Fund - Loans 149,000 Page 4
CIP Fund - IDNR Grants 35,000 Page 4
CIP Fund - Private Donations 575,000 Page 4
TOTAL 8,031,318$
* See Attachment: FY2011 CIP Sorted by Fund & Funding Source
Summary:
On 02-14-11, the City Council approved the amended FY11 Budget, which totaled
$198,910,258. The proposed resolution would increase the FY11 Budget as follows:
Fund Amount
FY 2011 Budget (as approved on 2/14/11)198,910,258
Increase to E911 Fund for Capital Projects 89,353
Increase to Southwest TIF Fund for Economic Development Activities 700,000
Increase to Washington National TIF Fund for Garage Repair Project 473,715
Increase to Capital Improvement Projects Fund for Capital Projects 8,031,318
Increase to Parking Fund for Garage Repair Project 306,598
Total Proposed Budget Amendment 9,600,984
FY 2011 Amended Budget (as proposed on 7/18/11)208,511,242
No new revenues are proposed or needed to fund this amendment.
Legislative History:
On 02-14-11, the City Council amended the FY11 Budget as follows:
x $5,078,500 for 2011 Capital Improvements projects
x $250,000 in the Economic Development Fund
x $17,918 in the Special Service Area #4 Fund
-------------------------------------------------------------------------------------
Attachments:
Resolution 39-R-11 – Budget Amendment
E911, Washington National TIF, Southwest TIF, CIP & Parking Fund Summaries
CIP Fund
38
07/18/2011
39-R-11
A RESOLUTION
Authorizing the City of Evanston City Manager to Increase the
Total Fiscal Year 2011 Appropriation
$9,600,984.00, to a New Total of $208,511,242.00
WHEREAS, in order for the City of Evanston to complete capital
projects funded by the Emergency Telephone System Fund, the Southwest TIF
Fund, the Washington National TIF Fund, the Capital Improvement Program
Fund and the Parking Fund, a total Fiscal Year 2011 Appropriation increase by
nine million, six hundred thousand, nine hundred and eighty-four dollars
($9,600,984.00) has been deemed a necessary increase in funds prior to the
Fiscal Year 2011 year-end.
WHEREAS, a total appropriation amendment for nine million, six
hundred thousand, nine hundred and eighty-four dollars ($9,600,984.00) is
required due to the following items:
a) Emergency Telephone System Fund $ 89,353.00
b) Southwest TIF Fund 700,000.00
c)
d)
e)
Washington National TIF Fund
Capital Improvement Program Fund
Parking Fund
473,715.00
8,031,318.00
306,598.00
Total Appropriation Amendment Requested: $ 9,600,984.00
39
39-R-11
~2~
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 2: That the Council authorize the Fiscal Year 2011
appropriation be increased from one hundred ninety-eight million, nine hundred
ten thousand, two hundred fifty-eight dollars ($198,910,258.00) to two hundred
eight million, five hundred eleven thousand, two hundred forty-two dollars
($208,511,242.00), as summarized in the document attached hereto and
incorporated herein as Exhibit A.
SECTION 3: That approval of this resolution shall authorize the
City Manager to expend and/or encumber up to two hundred eight million, five
hundred eleven thousand, two hundred forty-two dollars ($208,511,242.00) for
Fiscal Year 2011 for all Funds.
SECTION 4: That this Resolution shall be in full force and effect
from and after the date of its passage and approval in the manner
provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2011
40
39-R-11
~3~
EXHIBIT A
City of Evanston- Fiscal Year 2011 - Amended Budget Summary
City of Evanston
Budget Summary of All Funds
Fiscal Year 2011
Fund Fund # Amended Budget
General 100 $ 73,873,482
Homelessness Prev./Rapid Re-Housing Program 190 288,460
Neighborhood Stabilization Program 195 8,387,345
Motor Fuel 200 1,897,492
Emergency Telephone 205 1,133,958
Special Service District # 4 210 378,000
CDBG 215 2,097,261
CD Loan 220 20,000
Economic Development 225 2,017,503
Neighborhood Improvement 235 50,000
Home 240 570,000
Affordable Housing Fund 250 268,226
Washington National TIF 300 5,096,551
Special Service District # 5 305 428,756
Southwest II TIF 310 1,313,404
Southwest TIF 315 724,100
Debt Service (G.O. Bonds) 320 9,957,676
Howard/Ridge TIF 330 120,400
West Evanston TIF 335 540,000
Capital Improvement 415 13,409,818
Special Assessment 420 1,892,659
Parking 505 13,401,024
Water 510-513 17,887,642
Sewer 515 17,056,215
Solid Waste 520 3,967,285
Fleet 600 5,104,948
Insurance 605 14,604,037
Fire Pension 700 5,158,000
Police Pension 705 6,867,000
Total All Funds $ 208,511,242
41
Total Full-Time Equivalent Positions
Employee Status Description FY 2011
Position FTE
Full-Time Regular 2.00
Full-Time Regular 1.00
Full-Time Regular 2.00
5150 Total 5.00
5.00
Financial Summary
2010-2011 2010-2011 2011
2009-2010 Adopted Estimated Adopted
Actual Budget Actual Budget
Landline Surcharge Revenue 625,072 670,000 630,000 525,000
Wireless Surcharge Revenue 437,224 380,000 410,000 340,000
Interest 3,251 6,000 900 750
Miscellaneous Revenue - - - -
Total Revenue 1,065,547 1,056,000 1,040,900 865,750
Expenditures
Operating Expense 743,358 848,949 823,251 778,737
Interfund Transfers Out 126,000 143,455 143,455 125,868
Capital Replacement 160,632 1,619,700 1,110,800 229,353
Total Expenditures 1,029,990 2,612,104 2,077,506 1,133,958
Net Surplus (Deficit)35,557 (1,556,104) (1,036,606) (268,208)
Beginning Fund Balance 2,168,242 2,203,799 1,167,193
Ending Fund Balance 2,203,799 1,167,193 898,985
Description of Major Activities
City of Evanston
Emergency Telephone System Fund Summary (Fund #205)
Position Description
Emergency Telephone System Fund Total
Assistant Communications Coordinator
Communications Coordinator
Telecommunicator
In accordance with Illinois Public Act 85-978, in December of 1990 the City of Evanston enacted Ordinance
133-O-90, by referendum. The purpose of the Ordinance was to establish an Enhanced 9-1-1 system. Per
the legislature an Emergency Telephone Systems Board (ETSB) was established. The stated function of the
ETSB is to design and implement an Enhanced 9-1-1 system for the City of Evanston and monitor the system
once in place.
This year will include: the coordination of narrowband migration of the existing 150-512 MHz public safety
radio bands to 12.5 kHz-wide channels (or equivalent), from its current 25 kHz-wide channels in order to
comply with the Federal Communications Commissions narrowbanding mandate deadline of Jan. 1, 2013.
42
Financial Summary
2010-2011 2010-2011 2011
2009-10 Adopted Estimated Adopted
Revenues: Actual Budget Actual Budget
Net Property Tax Increment 5,091,594 4,704,000 4,900,000 4,800,000
Interest Income 34,515 25,000 15,000 25,000
Total Revenue 5,126,109 4,729,000 4,915,000 4,825,000
Expenditures:
Series 1997 (refunded by 1999 & 2008D) Principal 301,000 304,002 304,002 325,000
Series 1997 (refunded by 1999 & 2008D) Interest 163,464 111,762 111,762 128,200
Contributions to Other Agencies - - - -
Capital Improvements (23,926) 153,500 150,000 773,715
Contractual Services 43,491 79,000 79,000 125,000
Transfer to Parking Fund (for Sherman Garage debt) 3,125,294 3,385,900 3,385,900 3,419,636
Transfer to General Fund 151,872 325,000 325,000 325,000
Total Expenditures 3,761,195 4,359,164 4,355,664 5,096,551
Net Surplus (Deficit) 1,364,914 369,836 559,336 (271,551)
Beginning Fund Balance 4,579,477 5,944,391 6,503,727
Ending Fund Balance 5,944,391 6,503,727 6,232,176
Description of Major Activities
City of Evanston
Washington National Special Tax Allocation Fund Summary (Fund #300)
The City Council adopted the Washington National Tax Increment Financing District (TIF) on September 15, 1994.
The TIF District consists of approximately 83,000 square feet of land (bounded by Church Street on the north, Davis
Street on the south and Chicago Avenue on the east) located in the downtown business area of the city. The
development project consists of an apartment tower containing approximately 261 units with an attached parking
garage. The project also includes a retail food store and other retail units with total square feet of about 33,000
square feet.
This Fund is responsible for the receipt of all debt proceeds issued and allocated to the TIF as well as principal and
interest payments on outstanding debt. The Washington National TIF typically transfers funds to the Parking
Garage Fund to assist with debt payments related to the Sherman Avenue Garage.
The Washington National TIF Fund also subsidizes the Sherman Garage debt payments via interfund transfers made into the Parking Fund.
Beginning with FY10-11, this Fund will encompass all activity related to the Washington National TIF.
43
Financial Summary
2010-2011 2010-2011 2011
2009-2010 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Net Property Tax Increment 686,437 656,000 656,000 656,000
Interest Income 80 500 200 500
Total Revenue 686,517$ 656,500$ 656,200$ 656,500$
Expenditures
Contribution to Other Agencies - 840,000 840,000 700,000
Operating Transfer to General Fund 24,120 24,100 24,122 24,100
Total Expenditures 24,120$ 864,100$ 864,122$ 724,100$
Net Surplus (Deficit)662,397$ (207,600)$ (207,922)$ (67,600)$
Beginning Fund Balance (84,759) 577,638 369,716
Ending Fund Balance 577,638 369,716 302,116
Description of Major Activities
City of Evanston
Southwest TIF Tax Allocation Debt Service Fund (Fund #315)
The City Council adopted the Southwest Tax Increment Finance District (TIF) on June 25, 1990. The TIF District consists of approximately twelve acres of contiguous land located in the area generally known as the City's southwest industrial corridor and is roughly bounded by Main Street on the north, Pitner Avenue on the east, the North Shore channel and the Main Street Shopping Plaza on the west.
In order to provide initial funding to implement the plan, the City sold $15,155,000 worth of Series 1990 General Obligation (GO) bonds on September 24, 1990, of which $2,100,000 of the proceeds were used for the redevelopment project. Debt service on the TIF District share of the obligation is eventually expected to be met by property tax increment revenues derived from the project. This separate debt service fund is established in accordance with law and is called the Southwest Special Tax Allocation Fund in order to account for the payment of the debt service associated with municipal debt issued for the Southwest TIF District.
The final TIF reimbursement to Districts 65 & 202 of $840,000 has been moved to this Fund's budget from the dissolved Downtown II TIF for 2010-11.
44
Total Full-Time Equivalent Positions
Employee Status Description FY 2011
Position FTE
Full-Time Regular 1.00
5999 Total 1.00
1.00
Financial Summary
2010-2011 2010-2011 2011
2009-2010 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Bond Proceeds - 7,852,243 6,500,000 5,078,500
Installment Loan Proceeds - 400,000 - -
Grants - 5,129,385 1,786,565 4,231,473
Intergovernmental Revenue 260,635 - -
Private Contributions - 450,000 - 575,000
Miscellaneous 350,639 - 72,922 149,000
Interest Income 47,597 50,000 - -
Total Revenue 658,871 13,881,628 8,359,487 10,033,973
Expenditures
Administration - - - 95,680
Capital Outlay 8,160,902 16,331,628 7,743,253 13,014,138
Interfund Transfers Out 246,678 300,000 300,000 300,000
Total Expenditures 8,407,580 16,631,628 8,043,253 13,409,818
Net Surplus (Deficit)(7,748,709) (2,750,000) 316,234 (3,375,845)
Beginning Fund Balance 13,190,483 5,441,774 5,758,008
Ending Fund Balance 5,441,774 5,758,008 2,382,163
Notes for Financial Summary
Description of Major Activities
City of Evanston
Capital Improvement Fund (Fund #415)
The Capital Improvements Fund accounts for all capital outlay expenditures not included in other funds
as outlined in the Capital Improvements Plan.
Position Description
Civil Engineer II
Capital Improvement Fund Total
This Fund accounts for all capital outlay expenditures not included in another Fund as outlined in the
detailed Capital Improvements Plan.
45
Total Full-Time Equivalent Positions
Employee Status Description
FY 2011
Position FTE
Parking System Management
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 3.00
Full-Time Regular 0.50
7005 Total 6.50
Parking Lots & Meters
Full-Time Regular 3.00
Full-Time Regular 1.00
Full-Time Regular 4.00
7015 Total 8.00
Maple Garage
Full-Time Regular 1.00
7037 Total 1.00
15.50
Financial Summary
2010-2011 2010-2011 2011
2009-2010 Adopted Estimated Adopted
Actual Budget Actual Budget
Operating Revenue
Parking Lots & Meters Operations 2,750,568 2,832,000 2,726,000 2,349,060
Church Street Garage Operations 682,400 810,000 700,000 583,333
Maple Avenue Garage Operations 1,001,896 1,367,000 1,123,000 1,138,711
Sherman Avenue Garage Operations 1,245,712 1,598,000 1,512,000 1,331,134
Transfer In- Washington National TIF 2,600,052 3,385,900 3,385,900 2,820,455
Interfund Transfer- From Downtown II TIF 12,852,947 - -
Downtown TIF Revenues 9,268,183
Interest Income 26,203 34,900 34,900
Reserve for Future Repairs/Replacement - 2,044,000 2,044,000 2,044,000
Total Revenue 30,427,961 12,071,800 11,490,900 10,301,593
Operating Expenses
7005 - Parking System Administration 910,972 661,407 877,993 743,677
7015 - Parking Lots and Meters 904,412 971,743 950,433 799,498
7025 - Church Street Self Park 518,345 800,100 763,000 674,084
7030 - Church Street Debt Payments 1,140,686 159,700 170,166 133,030
7036 - Sherman Avenue Garage 2,728,918 5,878,900 5,744,772 5,324,706
7037 - Maple Avenue Garage 1,868,211 1,920,991 1,873,829 1,680,189
7038 - TIF Bond/Transfers 14,201,058 - - -
7050 - Interfund Transfers Out 777,492 964,276 964,276 803,242
Capital Improvements - - - 3,242,598
Total Expenditures 23,050,094 11,357,117 11,344,469 13,401,024
Parking System Supervisor
Customer Service Representatives
Traffic Engineering Technician
Parking Fund Total
Parking Repair Worker
Public Works Crew Leader
Public Works Maint. Worker II
Public Works Maint. Worker II
City of Evanston
Parking Fund Summary (Fund #505)
Position Description
Parking Manager
Parking Facilities Supervisor
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City of Evanston
Parking Fund Summary (Fund #505)
Net Surplus (Deficit)7,377,867 714,683 146,431 (3,099,431)
Beginning Fund Balance 13,714,370 16,158,991 16,305,422
Ending Fund Balance 21,092,237 16,305,422 13,205,991
Downtown TIF and TIF CIP beginning fund
balance (6,309,388)
Unrestricted Portion of Fund Balance 14,782,849
Restricted Portion of Fund Balance 1,376,142
Notes for Financial Summary
The Sherman Avenue and Maple Avenue Garage Funds were consolidated with the Parking Fund in FY 2009-10.
Performance Report on FY 2010-2011 Major Program Objectives
2011 Department Initiatives
This year’s focus was on the continuing development of a preventive maintenance program for the three parking garages. A
structural analysis of the three downtown parking garages was completed in February 2010. Maintenance schedules and
financial plans are being developed to implement recommended repairs. There were no increases in meter rates in outlying or
downtown business areas and of the monthly garage parking pass. The 2007 investigation of multi-space metering equipment
has led to the installation of one device in Lot #60 and a second meter in Lot #14 in March 2009 and a third meter in Lot #10 to
be installed in October 2010. A retrofit of the lighting system for the Church Street Self Park was approved and is to be installed
in the fall of 2010 using fluorescent technology which will reduce energy costs.
Continue to work with large and small development projects to provide parking and encourage use of the garages for employee
parking while investigating the possibility of expanding the program to the upper level of the Maple Ave. garage.
Continue to develop strategies to provide adequate and reasonable parking for businesses and employees.
Evaluate a long-term funding mechanism for Parking structure replacement. The current accumulated depreciation in the fund
per the 2009-10 Audit is $13.7 million. This means that a substantial portion of the projected fund balance at the end of 2011
could be reserved for future capital replacement.
Staff implemented a reduced monthly rate plan for the top floor of the Sherman Avenue Self Park at $50 per month and has
developed a premium monthly rate pass which will allow access to all three (3) downtown parking garages. The lighting in the
Maple Avenue Self Park was retrofitted with fluorescent technology along with repairs within the structure and improvements of
the façade at the end of 2009. Forty-one (41) IPS single-space on-street meters are recommended to be purchased in the fall of
2010. The technology accepts credit cards as well as coin.
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City of EvanstonCapital Improvement PlanSorted by Fund & Funding SourceFiscal Year 2011 Project Funding Carry Fund Approved Description HeadDepartment Source OverResponsibleFY11REVENUES (by Funding Source) MFT Fund Funding N/A N/A N/A 1,200,000 E911 Fund Funding N/A N/A N/A 229,353 CDBG Fund Funding N/A N/A N/A 480,000 Economic Development Funding N/A N/A N/A 80,000 TIF Funds Funding N/A N/A N/A 1,963,715 CIP Fund - General Obligation (GO) Debt N/A N/A N/A 5,078,500 CIP Fund - Grants N/A N/A N/A 4,196,473 CIP Fund - Loan N/A N/A N/A 149,000 CIP Fund - IDNR Grant Funding N/A N/A N/A 35,000 CIP Fund - Private Donations N/A N/A N/A 575,000 SA Fund Funding N/A N/A N/A 1,575,000 Parking Fund Funding N/A N/A N/A 3,242,598 Water Fund Funding N/A N/A N/A 7,320,000 Water Fund - Grants N/A N/A N/A 350,000 Sewer Fund Funding N/A N/A N/A 687,475 Fleet Fund Funding N/A N/A N/A 1,900,000 TOTAL REVENUE 29,062,114 EXPENDITURESStreet Resurfacing - MFT Robinson Public Works MFT Revenues MFT 1,200,000 SUBTOTAL 1,200,000 AS400 Redundancy Eddington Police E911 Revenue E911 45,000 UPS (Uninterruptible Power Supply) Replacement Eddington PoliceE911 RevenueE911 35,000 Radio System NarrowbandingEddington PoliceE911 RevenueE911 20,000 Computer / Radio ReplacementEddington PoliceE911 RevenueE911 40,000 911 Center Flooring (New Funding - FY11)GaynorPRCSE911 RevenueE911 3,968 911 Center flooring (Carryover)GaynorPRCSE911 RevenueYesE911 8,570 Phone room A/C unit replacementGaynorPRCSE911 RevenueYesE911 1,882 Police 911 Center HVAC ReplacementGaynorPRCSE911 RevenueYesE911 74,933 SUBTOTAL 229,353 Page 1 of 648
City of EvanstonCapital Improvement PlanSorted by Fund & Funding SourceFiscal Year 2011 Project Funding Carry Fund Approved Description HeadDepartment Source OverResponsibleFY11Brummel Richmond Park Renovations Gaynor PRCSGrant CDBG Yes CDBG 50,000 Fleetwood-Jourdain Center Arts & Crafts Room RenovationsGaynorPRCSGrant CDBGCDBG 30,000 Twiggs Park RenovationsGaynorPRCSGrant CDBGCDBG 50,000 Block Curb & Sidewalk Replacement Robinson Public WorksGrant CDBGCDBG 100,000 ADA Ramps Robinson Public WorksGrant CDBGCDBG 50,000 CDBG Alley Paving Robinson Public WorksGrant CDBGCDBG 150,000 SNAP Lighting Robinson Public WorksGrant CDBGCDBG 50,000 SUBTOTAL 480,000 1817 Church Street Public Arts Center Study Gaynor PRCS Econ. Develop. ED 30,000 Grandmother Park Gaynor PRCS Econ. Develop. ED 50,000 SUBTOTAL 80,000 Sherman Avenue Public Art Gaynor PRCS TIF Increment Yes Wash TIF 85,000 2011 Comprehensive Parking Garage Repair ProjectGaynorPRCS TIF Increment Wash TIF 473,715 Neighborhood Traffic Calming and Pedestrian/Bicycle AccommodationsRobinson Public Works TIF Increment Wash TIF 10,000 Downtown Brick Replacement Program Robinson Public Works TIF Increment Wash TIF 205,000 SUBTOTAL 773,715 TIF Assistance for Ward ManufacturingGriffin Community Dev. TIF IncrementSouthwest TIF 700,000 SUBTOTAL 700,000 West Evanston Planning Griffin Community Dev. TIF Increment Yes West Evanston TIF 200,000 Demo costsGriffin Community Dev. TIF Increment Yes West Evanston TIF 60,000 Misc capital project costs Griffin Community Dev. TIF Increment Yes West Evanston TIF 230,000 SUBTOTAL 490,000 ContingencyEarl Admin Serv GO Debt CIP 350,000 Accela Software Purchase SlownIT GO Debt CIP 245,000 Library Entrance Door RenovationJohnsPRCS GO Debt CIP 10,000 Ecology Center HVAC ImprovementsGaynorPRCS GO Debt CIP 15,000 Brummel Richmond Park RenovationsGaynorPRCS GO Debt CIP 20,000 Crown Center Improvements - Minor ProjectsGaynorPRCS GO Debt CIP 20,000 Fire Station 1 Mechanical UpgradeGaynorPRCS GO Debt CIP 20,000 Fire #2 Boiler/Chimney & Apparatus Floor Heating ReplcmntGaynorPRCS GO Debt CIP 20,000 Page 2 of 649
City of EvanstonCapital Improvement PlanSorted by Fund & Funding SourceFiscal Year 2011 Project Funding Carry Fund Approved Description HeadDepartment Source OverResponsibleFY11James Park Pavement RepairsGaynorPRCS GO Debt CIP 20,000 Crown Center Electrical Panel ReplacementsGaynorPRCS GO Debt CIP 30,000 Service Center Parking Deck RepairsGaynorPRCS GO Debt CIP 50,000 James Park Irrigation System ImprovementsGaynorPRCS GO Debt CIP 80,000 Service Center Fleet Service Make-Up Air UnitGaynorPRCS GO Debt CIP 85,000 Service Center BAS ReplacementGaynorPRCS GO Debt CIP 100,000 Ecology Center GreenhouseGaynorPRCS GO Debt CIP 125,000 Library Chiller ReplacementGaynorPRCS GO Debt CIP 275,000 Civic Center RenovationGaynorPRCS GO Debt CIP 450,000 Service Center Renovations - Locker Room RenovationRobinson Public Works GO Debt CIP 37,500 Emerson/Green Bay Pedestrian Safety ImprovementRobinson Public Works GO Debt CIP 100,000 City Works - Sign InventoryRobinsonPublic Works GO Debt CIP 100,000 Chicago Avenue Streetscape - Reimbursement to IDOTRobinsonPublic Works GO Debt CIP 250,000 Chicago Ave. Signals CMAQ Construction/CBBEL (CE & Const.)Robinson Public Works GO Debt CIP 260,000 Sheridan/Isabella (JTW/ Wilmette)Robinson Public Works GO Debt CIP 270,000 Sheridan Road Resurface-Burnham to Chicago (CE, Const.)-IDOT Reim RobinsonPublic Works GO Debt CIP 400,000 Traffic Signal Upgrades - Sheridan Road - (DE, CE & Const.)RobinsonPublic Works GO Debt CIP 476,000 CIP Street Resurfacing - Watermain Projects IRobinson Public Works GO Debt CIP 1,270,000 SUBTOTAL 5,078,500 Services to General Fund Earl Admin Serv CIP Fund ReservesCIP 300,000 Crown Center ImprovementsGaynorPRCSCIP Fund Reserves YesCIP 19,467 311 Center - CIP ExpensesGaynorPRCSCIP Fund Reserves YesCIP 28,000 Crown Tennis Courts & LightingGaynorPRCSCIP Fund Reserves YesCIP 53,346 Animal Shelter RenovationGaynorPRCSCIP Fund Reserves YesCIP 98,102 Brummel Richmond Park RenovationsGaynorPRCSCIP Fund Reserves YesCIP 278,259 Civic Center RoofGaynorPRCSCIP Fund Reserves YesCIP 105,392 Crown Center Partnership StudyGaynorPRCSCIP Fund Reserves YesCIP 141,445 Lakefront Master Plan ImplementationGaynorPRCSCIP Fund Reserves YesCIP 700,000 Library Chiller ReplacementGaynorPRCSCIP Fund Reserves YesCIP 6,600 Police Firing RangeGaynorPRCSCIP Fund Reserves YesCIP 422,220 Twiggs Park RenovationsGaynorPRCSCIP Fund Reserves YesCIP 218,748 Bridge Rehab ProgramRobinson Public Works CIP Fund Reserves YesCIP 90,000 Downtown Brick RepairRobinson Public Works CIP Fund Reserves YesCIP 50,000 CTA Yellow Line Infill Station StudyRobinson Public Works CIP Fund Reserves YesCIP 55,000 Chicago Ave Signals CMAQ Constrct/CBBEL (CE & Const)Robinson Public Works CIP Fund Reserves YesCIP 40,000 Traffic Signal Upgrades Sheridan RoadRobinson Public Works CIP Fund Reserves YesCIP 210,000 Lake Street LAPP - IDOT PaymentRobinson Public Works CIP Fund Reserves YesCIP 471,520 City Works Upgrade for PW Field PersonnelRobinson Public Works CIP Fund Reserves YesCIP 37,746 Page 3 of 650
City of EvanstonCapital Improvement PlanSorted by Fund & Funding SourceFiscal Year 2011 Project Funding Carry Fund Approved Description HeadDepartment Source OverResponsibleFY11West Evanston Planning Griffin Community Dev. CIP Fund Reserves YesCIP 50,000 SUBTOTAL 3,375,845 Lakefront Master Plan ImplementationGaynorPRCSGrantYesCIP 877,473 Traffic Signal Upgrades - Sheridan / ChicagoGaynorPRCSGrantYesCIP 674,000 CTA Yellow Line Infill Station Study Robinson Public Works Grant YesCIP 220,000 Bridge Rehab Program (IDOT Reimbursement) Robinson Public WorksGrantCIP 200,000 Emergency Repair Program - Emerson & Isabella Robinson Public WorksGrantCIP 1,025,000 Chicago Ave. Streetscape Robinson Public Works Grant CIP 800,000 Sheridan Road - Burnham Place to Chicago Avenue (IDOT Reimbursement) Robinson Public WorksGrantCIP 400,000 SUBTOTAL 4,196,473 Infrastructure- servers network and systemsSlownITLoanYesCIP 149,000 SUBTOTAL 149,000 Grandmother ParkGaynorPRCSIDNR GrantCIP 35,000 SUBTOTAL 35,000 Animal Shelter Renovation Gaynor PRCS Private Donation YesCIP 450,000 Grandmother ParkGaynorPRCS Private Donation CIP 125,000 SUBTOTAL 575,000 Alley Paving City Share - CDBG Match Robinson Public Works SA Reserves Special Assessment 150,000 Alley Paving City Share Robinson Public Works SA Reserves Special Assessment 350,000 Alley Paving Private Share Robinson Public Works SA Reserves Special Assessment 250,000 Alley Maintenance Robinson Public Works SA Reserves Special Assessment 125,000 50/50 SidewalkRobinson Public Works SA Reserves Special Assessment 200,000 Block Curb & Sidewalk ReplacementRobinsonPublic Works SA Reserves Special Assessment 200,000 Streetlight Upgrade Program-luminaire ReplacementRobinson Public Works SA Reserves Special Assessment 100,000 Streetlight Upgrade Program-Power Center ReplacementRobinson Public Works SA Reserves Special Assessment 100,000 Striping, Lighting and Signal MaintenanceRobinsonPublic Works SA Reserves Special Assessment 100,000 SUBTOTAL 1,575,000 Page 4 of 651
City of EvanstonCapital Improvement PlanSorted by Fund & Funding SourceFiscal Year 2011 Project Funding Carry Fund Approved Description HeadDepartment Source OverResponsibleFY112011 Comprehensive Parking Garage Repair ProjectGaynorPRCS Parking Parking 2,406,598 Parking Lot 60 Membrane InstallationGaynorPRCS Parking Parking 96,000 Service Center Parking Deck RepairsGaynorPRCS Parking Parking 50,000 Parking Lot 4 Improvements Robinson Public Works Parking Parking 540,000 Maple Garage Store Front Improvement Robinson Public Works Parking Parking 150,000 SUBTOTAL 3,242,598 Filter and Filter Roof Rehab Stoneback UtilitiesWaterYesWater 2,900,000 Scada System Improvements Stoneback UtilitiesWaterYesWater 950,000 Tuckpointing (Carryover) Stoneback UtilitiesWaterYesWater 130,000 Security Improvements Stoneback UtilitiesWaterWater 50,000 Tuckpointing Stoneback UtilitiesWaterWater 200,000 Zebra Mussel System Repair Stoneback UtilitiesWaterWater 150,000 Water Main Installation Stoneback UtilitiesWaterWater 2,890,000 Asbestos Removal Stoneback UtilitiesWaterWater 50,000 SUBTOTAL 7,320,000 Scada System Improvements Stoneback Utilities Water Grant YesWater 350,000 SUBTOTAL 350,000 Emergency Sewer Work Stoneback UtilitiesSewer Sewer 62,475 Sewer Lining Stoneback UtilitiesSewer Sewer 250,000 Sewer Repairs on Street Improvements Stoneback UtilitiesSewer Sewer 375,000 SUBTOTAL 687,475 Fleet Capital ReplacementsJeschke Public Works / Fleet Fleet RevenuesFleet 1,900,000 SUBTOTAL 1,900,000 TOTAL EXPENDITURES 32,437,959 Page 5 of 652
City of EvanstonCapital Improvement PlanSorted by Fund & Funding SourceFiscal Year 2011 Project Funding Carry Fund Approved Description HeadDepartment Source OverResponsibleFY11FY2011 Capital Improvements Fund - Unaudited Beginning Fund Balance (as of 03/01/2011) 5,758,008 FY2011 Capital Improvements Fund - Total Revenue 10,033,973 FY2011 Capital Improvements Fund - Total Expenditures 13,409,818 FY2011 Capital Improvements Fund - Net Surplus (Deficit) (3,375,845)FY2011 Capital Improvements Fund - Projected Ending Fund Balance 2,382,163 Page 6 of 653
Page 1 of 1
For City Council meeting of August 1, 2011 Item V
Business of the City by Motion: Proposed Budget Calendar – FY 2012
For Action
To: Honorable Mayor and Members of the City Council
From: Marty Lyons, Assistant City Manager
Louis Gergits, Interim Finance Division Manager
Subject: Proposed Budget Calendar – FY 2012
Date: July 12, 2011
Recommended Action:
Staff recommends adoption of the proposed budget calendar for Fiscal Year 2012.
Funding Source:
N/A
Summary:
The proposed FY 2012 budget calendar is presented for City Council review and
consideration. The proposed calendar outlines the schedule of major budget-related
activities to be held throughout the remainder of the year. Planning activities associated
with the FY 2012 budget commenced on March 22, 2011 and subsequent public
meetings were held in May. In August, staff will provide a report to the City Council
regarding the results of the City Services Evaluation. The City Council goal-setting
session is proposed for mid-September, with Citizen Budget Input Sessions to be held
later in the month. The proposed budget will then be submitted to the City Council in
October with discussions regarding the proposed budget to occur in October and
November. Final budget adoption is proposed for the second meeting in November as
is the adoption of the City’s property tax levy.
Legislative History:
N/A
Attachments:
FY 2012 Proposed Budget Calendar
Memorandum
54
DATE ACTIVITY
Monday, August 1, 2011 Presentation of FY 2012 Budget Calendar
Monday, August 8, 2011 Evaluation of City Services
Monday, September 12, 2011 City Council Goal Setting Session
Saturday, September 17, 2011 Citizen Budget Input Session
Thursday, September 22, 2011 Citizen Budget Input Session
Monday, September 26, 2011 Mid-Year Budget Review
2012 Preview for City Council and CIP Discussion
Friday, October 7, 2011 Proposed Budget to City Council
Saturday, October 15, 2011 Budget Discussion
Saturday, October 29, 2011 Budget Discussion
Monday, November 14, 2011 Public Hearing - Truth in Taxation
Public Hearing - FY 2012 Proposed Budget
Preliminary Tax Levy Estimate
Wednesday, November 16, 2011 Optional Special City Council Meeting - Budget Discussion
Monday, November 28, 2011 Budget Adoption & Tax Levy Adoption
Monday, December 12, 2011 Tax Levy Abatement
Columbus Day is October 10th. Thanksgiving is November 24th.
City of Evanston
City Council Budget Calendar
Fiscal Year 2012
Rosh Hashanah is September 28th and 29th. Yom Kippur is October 7th and 8th.
55